HomeMy WebLinkAbout2025-10-07 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the
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City of Iowa City Land Acknowledgment can be found at:
iogov.org/landacknowledgement
Meeting Rules can be found at: icgov.org/meetingrules
You can watch the meeting on cable channel 4 (118.2 QAM) in Iowa City, University Heights and
Coralville, or you can watch it online at any of the following websites:
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In order to encourage greater input from the public, the Iowa City Council intends to offer the
opportunity to participate in the meeting remotely. However, this meeting is an in -person
meeting. In the event of technological problems, the meeting will continue in -person, so those
wishing to ensure their ability to participate should attend the meeting in -person.
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October 7, 2025 Iowa City City Council Agenda Page 1
Public Comment for items on the agenda:
Council cannot engage in discussion or debate until the appropriate time for Council discussion.
However, once the commenter has left the podium, Council may ask staff to respond to a concern
or question posed by the public, or to follow up with the speaker.
1. Call to Order
2. Proclamations
2.a Domestic Violence Awareness Month — aHo_ Nede.ct
2.b Fire Prevention Week —Axel
a 2.c Indigenous Peoples' Day -Sbe YY\axwe-1 I,
2 2.d National Disability Employment Awareness Month— YVton
A Cce-p1- Co ties-po,-,dc.^c-e. — ^'loe I Lae; le i Y--� , to 1O , (-Ea,r ✓v��Q.✓`5 .
3. Consent Calendar - Approval of Council Actions (subject to corrections, as Gj�
recommended by the City Clerk)
3.a Work Session Minutes: September 16
3.b Formal Summary of Minutes: September 16
4. Consent Calendar- Receive and File Minutes
4.a Civil Service Commission: September 4
4.b Housing & Community Development Commission: August 18 [See
Recommendations]
4.c Human Rights Commission: August 26
4.d Library Board of Trustees: August 28
4.e Library Board of Trustees: September 4
4.f Parks & Recreation Commission: August 13 [See Recommendation]
4.g Public Art Advisory Committee: July 10
5. Consent Calendar - Pennit Motions and Resolution (as recommended by the City
Clerk)
5.a Liquor License - New
1. Class C Retail Alcohol License for Claude, Inc. (App-228371), dba Claude
Inc., 215 N. Linn St.
5.b Liquor License - Renewal
1. Class C Retail Alcohol License for JTE Restaurants LLC (LC0050189),
dba estelas fresh max, 184 E. Burlington St.
2. Class C Retail Alcohol License for Hilltop Tavem, Ltd. (LC0019652),
dba Hilltop Lounge, The
3. Class E Retail Alcohol License for Walmart Inc. (LE0001404), dba Wal-
Mart Store #1721, 919 Hwy 1 W.
4. Class C Retail Alcohol License for Kinseth Iowa City, LLC
(LC0049048) (Rooftop ODSA), dba Hilton Garden Inn, 328 S. Clinton
St.
5. Special Class C Retail Alcohol License for Filmscene (BW0096900)
(Rooftop ODSA), dba FilmScene, 118 E. College St.
October 7, 2025 Iowa City City Council Agenda Page 2
6. Class C Retail Alcohol License for Christina Retirement Services,
Inc. (LC0046635), dba Oaknoll East, 2640 N. Scott Blvd.
7. Class C Retail Alcohol License for Christina Retirement Services,
Inc. (LC0034966), dba Oaknoll Retirement Residence, 1 Oaknoll
Court
8. Special Class C Retail Alcohol License for Silver Asklof LLC (BW0094204)
(Sidewalk Cafe), dba Silver Asklof LLC (noDo Downtown) (Sidewalk Cafe),
5 S. Dubuque St.
9. Class C Retail Alcohol License for IC Burg LLC (LC0050469), dba
Hamburg Inn No.2, 214 N. Linn St.
10. Special Class B Retail Native Wine License for Willow & Stock,
LLC (WBN001419), dba Willow & Stock, 207 N Linn St.
11. Class C Retail Alcohol License for Brixco.,LLC (LC0039612) (Sidewalk
Cafe), dba Brix, 209 N. Linn St.
12. Class B Retail Alcohol License for HWZ L.L.C. (LG0000974), dba
RJ'Z Express, 2 Escort Lane
13. Class C Retail Alcohol License for Corridor Entertainment, L.C.
(LC0038754), dba Studio 13, 13 S. Linn St.
14. Class E Retail Alcohol License for Kwik Trip, Inc. (LE0003810), dba
Kwik Star #1142, 1907 Keokuk St.
15. Class C Retail Alcohol License for TLC Omnibus, Inc. (LC0041238),
dba Dandy Lion, 111 S. Dubuque St.
16. Class C Retail Alcohol License for HMDS, Inc. (LC0028165), dba
Grizzly's South Side Pub, 1210 Highland Court
17. Class E Retail Alcohol License for Kum & Go, L.C. (LE0002287), dba Kum
& Go #51, 323 E. Burlington St.
18. Class C Retail Alcohol License for Corridor Underground Entertainment
Inc. (LC0044907), dba AIIeyCat, 13 S. Linn St. #10
6. Consent Calendar- Resolutions and Motions
6.a August 2025 Disbursements
Motion to approve disbursements in the amount of $19,161,077.93 for the period
of August 1 through August 31, 2025, as recommended by the Finance Director
subject to audit. Disbursements are published and permanently retained in the City
Clerk's office in accordance with State.
October 7, 2025 Iowa City City Council Agenda Page 3
6.b Downtown SSMID Petition
Motion notifying the Iowa City Planning and Zoning Commission of the petition to
re-establish the Iowa City Downtown Self Supported Municipal Improvement
District for ten (10) years filed with the City Clerk on September 12, 2025 and
referring said petition to the Planning and Zoning Commission for the preparation
of an evaluative report for the Council on the merit and feasibility of the project,
all in accordance with Chapter 386 of the Code of Iowa.
Comment: On September 12, 2025, a petition for the re-establishment of the Iowa
City Downtown Self Supported Municipal Improvement District (SSMID) for ten
(10) years was filed with the City Clerk. The petition contains signatures of at least
25% of the property owners representing at least 25% of the assessed valuation in
the proposed district as required by state law. State law further requires that upon
receipt of a petition for establishment of a SSMID, the Council shall notify the City
Planning Commission, which is to then make a recommendation to the City
Council regarding the proposed district. Per Iowa Code, the Council shall not hold
its public hearing or take further action on the establishment of the district until it
has received the report of the Planning and Zoning Commission.
Staff recommends that City Council forward the petition for renewal of the Iowa
City Downtown District's Self -Supported Municipal Improvement District
(SSMID) to the Planning & Zoning Commission for review, as required by state
law.
6.c
Approval of FY2026 Interfund Transfers
Resolution Amending and Adopting FY2026 Interfund Transfers.
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Comment: Iowa Administrative Code requires that the City Council adopt all
interfund transfers by resolution.
6.d
Budgeted Positions - Finance
Resolution amending the budgeted positions in the Revenue and Purchasing
Divisions of the Finance Department by deleting a .63 FTE Revenue Cashier
—�
and one full- time Purchasing Assistant position and adding one full -time
Customer Service Representative - Revenue position and amending the
AFSCME pay plan by deleting the Purchasing Assistant position from grade 4.
Comment: This resolution will approve the replacement of a Purchasing Assistant
position and a Revenue Cashier position with a Customer Service Representative
- Revenue position. Staff has evaluated the ongoing needs of the Finance
Department and determined the conversion to an Customer Service
Representative - Revenue position better reflects the current and anticipated
workload of the Department.
October 7, 2025 Iowa City City Council Agenda Page 4
6.e Repeal final plat of Murry Subdivision
Resolution to repeal Resolution No. 24-218, a resolution approving the final plat
;05 - 234 of Murry Subdivision, Iowa City, Iowa.
Comment: After Resolution No. 24-218 was passed, the subdivider of Murry
Subdivision decided not to continue with the subdivision process. This resolution
repeals the resolution approving the final plat and subdivision of Murry
Subdivision, which will clarify title by indicating that the underlying property has not
been resubdivided.
6.f Application to be a "Bird Friendly Iowa" community
Resolution approving an application to have Iowa City designated as a
a5_ �35 "Bird Friendly Iowa" community.
Comment: The Bird City initiative, which is known as Bird Friendly Iowa in our
state, supports communities in maintaining bird habitat, reducing bird threats,
expanding bird education, and promoting bird conservation. Community
members have requested Iowa City submit an application to be designated as a
"Bird Friendly Iowa" community. Staff of the Parks and Recreation Department
support the application, and this resolution approves the submission of an
application.
6.g
Purchase of Two (2) Light -Duty Paratransit Vehicles
Resolution Authorizing the Procurement of Two (2) Light Duty Paratransit
as- a34,
Buses for Public Transit
Comment: This Resolution will approve the procurement of two (2) Glaval
Universal light duty paratransit buses from North Central International, LLC d.b.a.
Hoglund Bus Co. The purchase will be made through a competitively bid through
Iowa Department of Transportation contract PTS2021 LDB, of which the City is
an authorized user. The buses will be utilized by Johnson County SEATS
paratransit service under the City's existing 28E Agreement. The City expects to
expend approximately $400,000.00 for this purchase.
6.h
Purchase of Four (4) Heavy Duty Electric Buses
Resolution Authorizing the Procurement of Four (4) Heavy Duty Electric Buses.
Comment: This resolution authorizes the purchase of four (4) heavy duty low Floor
electric buses from GILLIG under the State of Washington Cooperative
Agreement, Contract No. 06719-01. The total cost of the buses is estimated at
$5,548,128. The City of Iowa City anticipates a 77% reimbursement of this cost
through a 2023 Federal Transit Administration (FTA) Low/No Emissions grant. The
City of Iowa City Purchasing Policy Manual permits the use of cooperative
agreements, and because federal funds are being used for this purchase, the
procurement must comply with FTA standards. The Master Contract was
competitively bid, evaluated, and awarded in accordance with the procurement
laws of the State of Washington, which satisfy FTA requirements for cooperative
purchasing.
October 7, 2025 Iowa City City Council Agenda Page 5
6.i Automated Refuse Truck Body Procurement
Resolution authorizing the procurement of one (1) new automated refuse
�5 a3 truck body package.
Comment: This Resolution will approve the procurement of one (1) new Labrie
automated refuse truck body package for Solid Waste Operations. Sourcewell
cooperative contract 110223-LEG will be utilized for this procurement. Total
purchase price is $256,688.60 which exceeds the $200,000.00 spending
authority of the City Manager, thereby requiring Council approval.
6.j Trash Compactor Procurement
Resolution authorizing the procurement of one (1) new Trash Compactor
\ for Landfill Operations.
/X\ Comment: This Resolution will approve the procurement of one (1) new Caterpillar
826 Trash Compactor for Landfill Operations. Sourcewell cooperative contract
011723-CAT will be utilized for this procurement. Total purchase price is
$1,060,889.12 which exceeds the $ 200,000.00 spending authority of the City
Manager, thereby requiring Council approval.
6.k City Hall Roof Replacement Project
Resolution accepting the work for the City Hall Roof Replacement Project.
a39 Comment: The City Hall Roof Replacement Project was completed by Black
Hawk Roofing Company of Waterloo, Iowa in substantial accordance with the
plans and specifications prepared by Shive-Hattery, Inc. of Iowa City, Iowa. The
Engineers Report and Performance, Payment and Maintenance Bond are on file
with the City Clerk.
4
Project Estimated Cost:
$545,000.00
Project Bid Received:
$384,604.00
Project Actual Cost:
$387,569.00
Landfill Equipment Building Replacement Project
Resolution accepting the work for the Landfill Equipment Building
Replacement Project.
Comment: Work on the project was recently completed by Peak Construction
Group of Cedar Rapids, Iowa in substantial accordance with the plans and
specifications. The Engineers Report and Performance, Payment and
Maintenance Bond are on file with the City Clerk.
Project Estimated Cost:
$4,650,000.00
Project Bid Received:
$3,594,000.00
Project Actual Cost:
$3,826,974.65
October 7, 2025 Iowa City City Council Agenda Page 6
6.m Mercer Pool Roof Replacement Project
Resolution accepting the work for the Mercer Pool Roof Replacement Project.
a5-ay-I
Comment: The Mercer Pool Roof Replacement Project was completed by T&K
Roofing Company of Ely, Iowa in substantial accordance with the plans and
specifications prepared by Shive-Hattery, Inc. of Iowa City, Iowa. The Engineer's
Report and Performance, Payment and Maintenance Bond are on file with the
City Clerk.
Project Estimated Cost:
$655,000.00
Pro ect Bid Received:
$495,600.00
Proect Actual Cost:
$507,106.97
6.n Normandy Drive Storm Sewer Project
Resolution accepting the work for the Normandy Drive Storm Sewer Project.
a S a= Comment: The Normandy Drive Storm Sewer Project was completed by Eastern
Iowa Excavating & Concrete, LLC of Cascade, Iowa in substantial accordance
with the plans and specifications prepared by Bolton & Menk, Inc. of Cedar
Rapids, Iowa. The Engineer's Report and Performance, Payment and
Maintenance Bond are on file with the City Clerk.
Project Estimated Cost:
$395,000.00
Project Bid Received:
$326,699.70
Project Actual Cost:
$344,099.98
7. Consent Calendar - Setting Public Hearings
7.a Ordinance Adopting and Incorporating SUDAS Design Manual and Specifications
Motion setting a public hearing on October 21, 2025, on an ordinance amending
Titles 15, 16, and 18 of the City Code to adopt and incorporate the SUDAS
Design Manual and Specifications, General Supplemental Design Standards and
Specifications, and City of Iowa City Design Supplement and Specifications.
Comment: This motion sets a public hearing on an ordinance amending Titles 15,
16, and 18 of the City Code to align City design standards with statewide design
standards established in the SUDAS Design Manual, General Supplemental
Design Standards, and City of Iowa City Design Supplement as the City's new
design standards for use in all public improvement projects and construction within
the right-of-way, as well as any extraterritorial areas required to be built to City
standards pursuant to any fringe area agreement. The City currently uses the
Iowa City Interim Municipal Design Standards, adopted in March 1996, for the
design of public improvements, and the SUDAS Standard Specifications, General
Supplemental Specifications, and City Supplemental Specifications as
specifications for all public improvements projects. State law requires a public
hearing on the adoption of a statewide code. A copy of the proposed ordinance
and the SUDAS manual are available in the City Clerk's office.
October 7, 2025 Iowa City City Council Agenda
Page 7
7.b
Sale of Western Half of Outlot C, Industrial Campus
Resolution setting a public hearing for October 21, 2025, to approve a purchase
as - P, 3
agreement with MidAmerican Energy Company for the western approximate
one-half of Outlot C in Iowa City Industrial Campus and to consider a proposal to
convey said property.
Comment: Iowa City Industrial Campus is a shovel- ready parcel for industrial use
located on 420th Street. City staff has negotiated a purchase agreement for the
western approximate one-half of Outlot C (approximately 20 acres) to
MidAmerican Energy Company for $1.15 per square foot.
7.c
Animal Care and Adoption Center Training Addition Project
Resolution setting a public hearing on October 21, 2025 on project manual and
estimate of cost for the construction of the Animal Care and Adoption Center
Training Addition Project, directing City Clerk to publish notice of said hearing,
and directing the City Engineer to place said project manual on file for public
inspection.
Comment: This project generally includes an approximately 1,400 square foot
multi -purpose room addition to the Iowa City Animal Care and Adoption Center.
The estimated construction cost is $940,000 available within the Animal Shelter
— Training Annex account # Y4449.
8. Consent Calendar - Correspondence
8.a Establish (1) on -street disabled parking space
Establish (1) on -street disabled parking space on the west side of the 1000 block
of South 7th Avenue.
_p End of Consent Calendar
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October 7, 2025 Iowa City City Council Agenda Page 8
9. Community Comment [items not on the agenda (until 7 PM)]
Public comment is intended so that members of the public may be heard by Council.
Because Community Comment is for items not properly noticed on the agenda,
Council cannot engage in discussion or debate due to open meetings laws.
Only in- person comments will be allowed for Community Comment. Public comment
for specific agenda items, which must be directly related to that agenda item, may be
made in -person or remotely.
Individuals will be provided 3 minutes to speak. The Community Comment period
will end at 7:00 p.m. unless an extension is needed to meet a minimum 30 minutes
of total time allocated for the Community Comment period.
The Mayor reserves the right to reduce the 3 minute period based on the
number of individuals desiring to speak. Additional comments can be sent to
the City Council via councQiowa-city.org or through the City Clerk's Office.
S2 2 yc{rc _
10. Planning & Zoning Matters
10.a Zoning Code Amendment - Floodplain Management Standards
Ordinance amending Title 14, Zoning, related to the City's Floodplain
Management Standards to ensure the community's continued participation and
S p eligibility in the National Flood Insurance Program (NFIP) (REZ25-0013).
�1 Comment: On September 3, 2025, the Planning and Zoning Commission
ii recommended approval of REZ25 -0007 by a vote of 4 -0 (Miller, Elliott,
Beining absent). Approval will amend Title 14, Zoning, related to the City's
Floodplain Management Standards to ensure the community's continued
participation and eligibility in the National Flood Insurance Program (NFIP).
1. Public Hearing
Action:
2. Consider an Ordinance (First Consideration)
Action: A I-�e.r
gT
October 7, 2025 Iowa City City Council Agenda Page 9
11. Regular Formal Agenda
11.a Urban renewal plan amendment
Resolution approving Amendment No. 18 to the City -University Project 1
Urban Renewal Plan to add projects to the Urban Renewal Area.
Comment: The proposed Amendment #18 to the City -University Project 1 Urban
Renewal Plan has been prepared in alignment with goals and objectives for urban
renewal in the area and includes a new urban renewal project to be considered
separately by Council. The required consultation with the other taxing entities in
the county was held September 18. The amendment adds two projects within
which will be considered separately by City Council: interior renovation of the
historic Senior Center building and a building and facade grant program.
1. Public Hearing �l
Action: C LOSP�
2. Consider a Resolution
Action:
11.b Real Estate Purchase - 1616, 1618, 1620 Aspen Court, North Liberty
Resolution approving a purchase agreement for 1616,1618, and1620 Aspen Court,
a�-ate
North Liberty.
Comment: The City (Iowa City Housing Authority) was awarded $368,000 from
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the Housing Trust Fund of Johnson County to purchase at least two units of
affordable housing in North Liberty. The City will purchase three new three -
bedroom attached townhomes to rent to those at 50% of median income or
less, with a housing choice voucher. Total acquisition price of the three homes
is $927,500. $559,500 from ICHA balances will be used to finance the
remaining cost of the acquisition.
I I -
Action: fyA@P (<r) r t"1 a conGA 0 0.
v�rh
12. Council Appointments
12.a Civil Service Commission
Civil Service Commission - One vacancy to fill a new member, upon appointment
i o P - April 4, 2027 (Due to the passage of Senate File 311).
Action: TI/J
�10-21 So-Q i k
October 7, 2025 Iowa City City Council Agenda Page 10
13. Announcement of Vacancies - Previous
13.a Announcement of Vacancies - Previous
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term,
January 1, 2026 - December 31, 2030 (Term expires for Andreas Wilz).
Board of Adjustment - One vacancy to fill a five-year term, January 1, 2026
- December 31, 2030 (Term expires for Nancy Carlson).
Board of Appeals - One vacancy for a Licensed Electrician to fill a five -year
term, January 1, 2026 - December 31, 2030 (Term expires for Gt Karr). (If a
qualified trade representative does not submit an application within three (3)
months of the announcement of the vacancy, a member may be appointed who
is qualified by experience and training to pass on matters pertaining to building
construction)
Climate Action Commission - Three vacancies to fill three-year terms, January 1,
2026 - December 31, 2028 (Terms expire for Angie Smith, Jamie Gade, Michelle
Sillman).
Human Rights Commission -Three vacancies to fill three- year terms, January 1,
2026 - December 31, 2028 (Terms expire for Talya Miller, Viana Qadoura, Mark
Pries).
Parks & Recreation Commission - Three vacancies to fill four-year terms,
January 1, 2026 - December 31, 2029 (Terms expire for Missie Forbes, Brian
Morelli, Connie Moore).
Public Art Advisory Committee - One vacancy for an At -Large representative to fill
a three-year tern, January 1, 2026 - December 31, 2028 (Term expires for
Andrea Truitt).
Public Art Advisory Committee - One vacancy for an Art or Design Professional
to fill a three- year term, January 1, 2026 - December 31, 2028 (Term expires for
Stephanie Brunia).
Senior Center Commission - Two vacancies to fill three-year terms, January
1, 2026 - December 31, 2028 (Terms expire for Jay Gilchrist, Warren Paris).
Applications must be received by 5:00 p.m., Tuesday, October 28, 2025.
Housing & Community Development Commission - One vacancy to fill an
unexpired term, upon appointment - June 30, 2027 (Karol Krotz
resigned).
Applications must be received by 5:00 p.m., Tuesday, October 14, 2025.
October 7, 2025 Iowa City City Council Agenda Page 11
Airport Zoning Board of Adjustment - One vacancy to fill a five-year term,
January 1, 2024 - December 31, 2028 (Term expired for Heather Flynn).
Airport Zoning Commission - One vacancy to fill a six -year term, January 1, 2024
- December 31, 2029 (Term expired for Dennis Keitel).
Board of Appeals - One vacancy for an HVAC Professional to fill an unexpired
term, upon appointment - December 31, 2028 (Nicolas Yost resigned). (If a
qualified trade representative does not submit an application within three (3)
months of the announcement of the vacancy, a member may be appointed who
is qualified by experience and training to pass on matters pertaining to building
construction)
Historic Preservation Commission - One vacancy for a Brown St representative
to fill a three-year term, July 1, 2025 - June 30, 2028 (Term expired for Christina
Welu-Reynolds).
Historic Preservation Commission - One vacancy for a Jefferson St
representative to fill a three-year term, July 1, 2025 - June 30, 2028 (Formerly
advertised as an unexpired tens and a full term - Lyndi Kiple resigned).
Historic Preservation Commission - One vacancy for a Woodlawn Ave
representative to fill a three-year term, July 1, 2024 - June 30, 2027
(formerly advertised as unexpired term - Kevin Larson resigned).
Vacancies will remain open until filled.
14. City Council Information — -e S_�
15. Report on Items from City Staff
. City Manager's Office
. City Attorney
. City Clerk
16. Adjourn
—6erlv,u / t l 9e e VX_
7' '0 Fri-,.
October 7, 2025 Iowa City City Council Agenda Page 12