HomeMy WebLinkAbout2025-10-21 Council minutesItem Number: 3.a.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
October 21, 2025
Work Session Minutes: October 7
Attachments: Work Session Minutes: October 7
t
1~ 4 CITY OF IOWA CITY
MEMORANDUM
Date: October 14, 2025
To: Mayor and City Council
From: Kellie Grace, City Clerk
Re: Council Work Session, October 7, 2025 — 4:00 p.m. at City Hall in Emma J Harvat Hall
Council: Alter, Bergus, Harmsen, Moe, Salih, Teague, Weilein
Staff: Fruin, O'Brien, Lehmann, Goers, Grace, Caro, Hightshoe, Knoche, Havel, Sovers,
Kilburg, Nagle -Lamm, Cahill.
JCBOS: Chair Jon Green, Vice Chair V Fixmer-Oraiz, Lisa Green -Douglas, Mandi Remington,
Rod Sullivan
(A transcription is available in the City Clerk's Office and the City website.)
1. Joint Meeting with Johnson County Board of Supervisors: Permanent Supportive
Housing
Crissy Canganelli, Shelter House Executive Director, introduced Amy Stetzel, Corporation
for Supportive Housing Midwest Director, who presented a PowerPoint on the following:
Overview
- CSH (Corporation for Supportive Housing) is a national nonprofit advancing
affordable housing paired with supportive services.
- Focus: permanent supportive housing (PSH) — deeply affordable, non —time -limited
housing for individuals with complex health or behavioral needs, often those
experiencing chronic homelessness.
- CSH works through policy, training, technical assistance, lending, and systems
change to expand PSH.
What Permanent Supportive Housing Is
- Evidence -based, minimal -barrier housing that combines affordability, tenant
autonomy, and voluntary support services.
- Tenants have standard leases and cannot be excluded based on sobriety, behavior,
or "housing readiness."
- Not a treatment program, group home, or time -limited care facility.
- Can be single -site (one building) or scattered -site (units in separate locations).
- Success depends on four key components:
1. Housing, 2. Property & asset management, 3. Supportive services, 4. Community
integration
Iowa Context
- CSH and Iowa partners helped establish statewide definitions and quality standards
for PSH.
- The Iowa Center for Excellence in Behavioral Health developed standards still
available online despite loss of state funding.
- Shelter House recognized as a best -practice model (Cross Park Place, 501 Project).
October 7, 2025
Page 2
Local Need: Johnson County / Iowa City CSH Needs Assessment (Gabe Schuster):
- Based on Homeless Management Information System (HMIS) homeless data (3
years) + community input.
- About 23% of homeless households are chronically homeless (similar to national
average).
- Total of 1,093 unduplicated households identified:
0 77% individuals, 14% families, 7% youth
- Current PSH utilization: —90%, nearly max capacity (national avg: 84%).
- Estimated local need: —300 additional PSH units
0 —260 for individuals
0 —40 for families
- Existing capacity: 61 single -site units + 130 scattered -site units.
Development and Cost (Chrissy Canganelli — Shelter House) 501 Project:
- 36 one -bedroom units, trauma -informed design, embedded clinical space.
- Total cost: $7.57 million (2022); projected $10.2 million if built in 2026.
- Funded through:
o National Housing Trust Fund (IFA)
o Housing Trust Fund of Johnson County
o CDBG/Home grants
o Private gifts & loans
o Commercial financing (not recommended for future projects).
Operating Costs — 501 Project:
- 24/7 staffing, property management, and case management (1:12 ratio).
- Annual cost per tenant: —$23,000 --* $830,000 total per year for 36 tenants.
- Funded by: Project -based vouchers, tenant rent (30% income), HUD CoC funds,
private donations.
- Major concern: HUD policy changes may cut funding — risking 84 households and
$780,000 in annual support by 2027.
Outcomes and Impact
- National PSH outcomes:
0 52% 1 incarceration
0 57% 1 ER visits
0 87% 1 detox use
0 83% remain housed >_1 year
- Local results (Iowa City):
0 68-73% 1 arrests/incarcerations
0 99% tenancy retention >_1 year
0 Only 1 return to homelessness since 2019
0 Up to 99% reduction in medical costs for some tenants.
- Engagement is voluntary, yet 100% of tenants eventually engage in some ongoing
care.
Challenges Ahead
- Insufficient PSH supply vs. growing need (300-unit gap).
- High local development costs and tight housing market limit scattered -site options.
- Funding cliffs: COVID-era funds (Home -ARP, SLFRF) end by Dec 2027, threatening
105 households.
- HUD policy changes could eliminate key service funding by 2026-2027.
- Urgency: need for immediate and long-term strategies to expand and sustain PSH
capacity.
October 7, 2025
Page 3
• Next Steps
- Continue community planning through early 2026 to:
o Finalize needs assessment results
o Develop investment and policy strategies
o Present recommendations to city and county leaders for sustainable PSH
expansion.
CSH Senior Program Manager, Gabriel Schuster and Shelter House Executive Director,
Crissy Canganelli provided additional information. Individual Council members and County
Supervisors asked questions. City Manager Fruin offered further information.
Action: Staff will send the County a copy of the slides and resend the winter shelter
agreement and current list of financial supporters for that operation, as provided by the
Shelter House and will stay engaged in the ongoing CSH planning efforts.
Councilors Salih and Weilein will meet with Board of Supervisor delegates to discuss
planning for the permanent supportive housing Joint Entities meeting agenda item.
(Supervisors were dismissed from the meeting at 5:36 p.m.)
2. Clarification of Agenda Items
• [6.f]... Application to be a "Bird Friendly Iowa" community ... Councilor Alter noted she
would be asking for clarification on the resolution language regarding "protecting birds"
and what that entails.
3. Information Packet Discussion [September 18, September 25, October 21
➢ September 18 — No discussion.
➢ September 25 — No discussion.
➢ October 2
(IP4 — Memo from City Clerk's Office: Joint Entities Meeting Agenda Items for July
21) Mayor Teague stated there was already one topic noted for the Joint Entities
meeting on October 20t" [Permanent Supportive Housing].
4. University of Iowa Student Government (USG) Updates.
No updates.
5. Council updates on assigned boards, commissions, and committees
Council members reported on various assigned boards, commissions, and committees.
3. (continued) Information Packet Discussion [September 18, September 25, October 21
➢ October 2
(IP4 — Memo from City Clerk's Office: Joint Entities Meeting Agenda Items for
October 20) Mayor Teague Mayor Teague suggested adding "LOST" to the Joint
Meeting agenda. Individual Council members expressed their views.
October 7, 2025
Page 4
Ir
Action: Staff will place the topics of "Permanent Supportive Housing" and "LOST" on
the Joint Entities meeting agenda for October 20. Councilors Salih and Weilein will
meet with Board of Supervisor delegates to discuss planning for the permanent
supportive housing Joint Entities meeting agenda item. Staff will contact Greater
Iowa City and ask if they can speak to the LOST agenda item on the Joint Entities
meeting agenda.
(IP3 — Memo from the City Manager's Office: Housing Information) Mayor Pro Tern
Salih highlighted information from the memo noting we are still in need more
affordable housing.
Adjourn 5:40 p.m.
Item Number: 3.b.
CITY OF IOWA CITY
COUNCIL ACTION REPORT
October 21, 2025
Formal Summary of Minutes: October 7
Attachments: Formal Summary of Minutes: October 7
Subject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5041
Summary of Minutes
October 7, 2025 - 6:00 PM
Iowa City City Council formal meeting, held at City Hall - Emma J. Harvat Hall,
410 E. Washington St., Mayor Teague presiding. Council members present:
Alter, Bergus, Moe, Salih, Teague, Weilein. Staff members present: Fruin,
O'Brien, Lehmann, Goers, Grace, Caro, Hightshoe, Sitzman, Nagle-Gamm.
1. Call to Order
2. Proclamations
2.a Domestic Violence Awareness Month
Alta Medea, DVIP Community Engagement Director, accepting.
2.b Fire Prevention Week
Axel Swanson, Iowa City Fire Marshall, accepting.
2.c Indigenous Peoples' Day
Joe Maxwell and other students from the Native American student
Association, accepting.
2.d National Disability Employment Awareness Month
Monica Brockway, Vocational Rehabilitation Services Supervisor for Iowa
Workforce Development and member of the Disability Services Committee,
accepting.
Motion to accept correspondence from Alta Medea, DVIP Community Engagement
Director. Moved by Joshua Moe, seconded by Oliver Weilein. Motion Passed. (6
Ayes)
3. Consent Calendar - Approval of Council Actions (subject to corrections,
as recommended by the City Clerk)
3.a Work Session Minutes: September 16
3.b Formal Summary of Minutes: September 16
4. Consent Calendar - Receive and File Minutes
4.a Civil Service Commission: September 4
4.b Housing & Community Development Commission: August 18 [See Recommendations]
4.c Human Rights Commission: August 26
4.d Library Board of Trustees: August 28
4.e Library Board of Trustees: September 4
4.f Parks & Recreation Commission: August 13 [See Recommendation]
4.g Public Art Advisory Committee: July 10
October 7, 2025 Summary of Minutes Page 1
5. Consent Calendar- Permit Motions and Resolution (as recommended by the
City Clerk)
5.a Liquor License - New
1. Class C Retail Alcohol License for Claude, Inc. (App-228371), dba Claude
Inc.. 215 N. Linn St.
5.b Liquor License Renewal
1. Class C Retail Alcohol License for JTE Restaurants LLC (LC0050189), dba
estelas fresh max, 184 E. Burlington St.
2. Class C Retail Alcohol License for Hilltop Tavern, Ltd. (LC0019652),
dba Hilltop Lounge, The
3. Class E Retail Alcohol License for Walmart Inc. (LE0001404), dba Wal-
Mart Store #1721, 919 Hwy 1 W.
4. Class C Retail Alcohol License for Kinseth Iowa City, LLC
(LC0049048) (Rooftop ODSA), dba Hilton Garden Inn, 328 S. Clinton
St.
5. Special Class C Retail Alcohol License for Filmscene
(BW0096900) (Rooftop ODSA), dba Filmscene, 118 E. College St.
6. Class C Retail Alcohol License for Christina Retirement Services,
Inc. (LC0046635), dba Oaknoll East, 2640 N. Scott Blvd.
7. Class C Retail Alcohol License for Christina Retirement Services,
Inc. (LC0034966), dba Oaknoll Retirement Residence, 1 Oaknoll Court
8. Special Class C Retail Alcohol License for Silver Asklof LLC (BW0094204)
(Sidewalk Cafe), dba Silver Asklof LLC (noDo Downtown) (Sidewalk Cafe),
5 S. Dubuque St.
9. Class C Retail Alcohol License for IC Burg LLC (LC0050469),
dba Hamburg Inn No.2, 214 N. Linn St.
10. Special Class B Retail Native Wine License for Willow & Stock,
LLC (WBN001419), dba Willow & Stock, 207 N Linn St.
11. Class C Retail Alcohol License for Brixco.,LLC (LC0039612)
(Sidewalk Cafe), dba Brix, 209 N. Linn St.
12. Class B Retail Alcohol License for HWZ L.L.C. (LG0000974), dba
RXZ Express, 2 Escort Lane
13. Class C Retail Alcohol License for Corridor Entertainment,
L.C. (LC0038754), dba Studio 13, 13 S. Linn St.
14. Class E Retail Alcohol License for Kwik Trip, Inc. (LE0003810), dba
Kwik Star #1142, 1907 Keokuk St.
15. Class C Retail Alcohol License for TLC Omnibus, Inc. (LC0041238),
dba Dandy Lion, 111 S. Dubuque St.
16. Class C Retail Alcohol License for HMDS, Inc. (LC0028165), dba Grizzly's
South Side Pub, 1210 Highland Court
17. Class E Retail Alcohol License for Kum & Go, L.C. (LE0002287), dba
Kum & Go #51, 323 E. Burlington St.
18. Class C Retail Alcohol License for Corridor Underground
Entertainment Inc.(L00044907), dba AIIeyCat, 13 S. Linn St. #10
October 7, 2025 Summary of Minutes Page 2
6. Consent Calendar - Resolutions and Motions
6.a Motion to approve disbursements in the amount of $19,161,077.93 for the
period of August 1 through August 31, 2025, as recommended by the
Finance Director subject to audit. Disbursements are published and
permanently retained in the City Clerk's office in accordance with State.
6.1a Motion notifying the Iowa City Planning and Zoning Commission of the
petition to re-establish the Iowa City Downtown Self Supported Municipal
Improvement District for ten (10) years filed with the City Clerk on September
12, 2025 and referring said petition to the Planning and Zoning Commission
for the preparation of an evaluative report for the Council on the merit and
feasibility of the project, all in accordance with Chapter 386 of the Code of
Iowa.
6.c Resolution Amending and Adopting FY2026 Interfund Transfers.
(Resolution 25-232)
6.d Resolution amending the budgeted positions in the Revenue and Purchasing
Divisions of the Finance Department by deleting a .63 FTE Revenue Cashier
and one full-time Purchasing Assistant position and adding one full- time
Customer Service Representative - Revenue position and amending the
AFSCME pay plan by deleting the Purchasing Assistant position from grade
4. (Resolution 25-233)
6.e Resolution to repeal Resolution No. 24-218, a resolution approving the
final plat of Murry Subdivision, Iowa City, Iowa. (Resolution 25-234)
6.f Resolution approving an application to have Iowa City designated as a "Bird
Friendly Iowa" community. (Resolution 25-235)
6.g Resolution Authorizing the Procurement of Two (2) Light Duty Paratransit
Buses for Public Transit. (Resolution 25-236)
6.h Resolution Authorizing the Procurement of Four (4) Heavy Duty Electric
Buses. (Resolution 25-237)
6.i Resolution authorizing the procurement of one (1) new automated refuse truck
body package. (Resolution 25-235)
6.k Resolution accepting the work for the City Hall Roof Replacement
Project. (Resolution 25-239)
6.1 Resolution accepting the work for the Landfill Equipment Building
Replacement Project. (Resolution 25-240)
October 7. 2025 Summary of Minutes Page 3
6.m Resolution accepting the work for the Mercer Pool Roof Replacement
Project. (Resolution 25-241)
6.n Resolution accepting the work for the Normandy Drive Storm Sewer
Project. (Resolution 25-242)
7. Consent Calendar- Setting Public Hearings
7.a Motion setting a public hearing on October 21, 2025, on an ordinance
amending Titles 15, 16, and 18 of the City Code to adopt and incorporate
the SUDAS Design Manual and Specifications, General Supplemental
Design Standards and Specifications, and City of Iowa City Design
Supplement and Specifications.
7.b Resolution setting a public hearing for October 21, 2025, to approve a
purchase agreement with MidAmerican Energy Company for the western
approximate one-half of Outlot C in Iowa City Industrial Campus and to
consider a proposal to convey said property. (Resolution 25-243)
7.c Resolution setting a public hearing on October 21, 2025 on project manual and
estimate of cost for the construction of the Animal Care and Adoption Center
Training Addition Project, directing City Clerk to publish notice of said
hearing, and directing the City Engineer to place said project manual on file
for public inspection. (Resolution 25-244)
8. Consent Calendar - Correspondence
8.a Establish (1) on -street disabled parking space on the west side of the
1000 block of South 7th Avenue.
End of Consent Calendar
Individual Council members expressed their views.
Motion to approve consent calendar, items 3-8, removing 6.j for separate
consideration . Moved by Joshua Moe, seconded by Mazahir Salih. Motion
Passed. (6 Ayes) Harmsen absent.
6.j Resolution authorizing the procurement of one (1) new Trash Compactor for
Landfill Operations.
The following individuals appeared regarding item 6.j: Ezra Wright, Pat Minor, Clara
Reynen, Uchecho Anomnuchi, Newman Abuissa. Individual Council members
expressed their views. City Manager Fruin and City Attorney Goers provided
additional information.
Motion to approve consent calendar, Item 6.j. Moved by Megan Alter, seconded
by Oliver Weilein. Motion Failed. (0 Ayes) Harmsen absent.
October 7, 2025 Summary of Minutes Page 4
9. Community Comment [items not on the agenda (until 7 PM)]
The following individuals appeared: Morgan Szasz, Mary Gravitt, Clara Reynen,
Mike Anderson.
10. Planning & Zoning Matters
10.a Ordinance amending Title 14, Zoning, related to the City's Floodplain
Management Standards to ensure the community's continued participation
and eligibility in the National Flood Insurance Program (NFIP) (REZ25-
0013).
Development Services Coordinator Sitzman presented a PowerPoint. Individual
Council members asked questions and expressed their views.
Motion to give first consideration . Moved by Megan Alter, seconded by Joshua Moe.
Motion Passed. (6 Ayes) Harmsen absent.
11. Regular Formal Agenda
11.a Resolution approving Amendment No. 18 to the City -University Project
1 Urban Renewal Plan to add projects to the Urban Renewal Area.
Economic Development Coordinator Kilburg presented information. Individual
Council members asked questions and expressed their views.
Motion to approve resolution 25-245. Moved by Joshua Moe, seconded by Laura
Bergus. Motion Passed. (6 Ayes) Harmsen absent.
11.b Resolution approving a purchase agreement for 1616,1618, and1620
Aspen Court, North Liberty.
Neighborhood & Development Director Hightshoe presented a PowerPoint.
Individual Council members asked questions and expressed their views.
Motion to approve resolution 25-246. Moved by Joshua Moe, seconded by Megan
Alter. Motion Passed. (6 Ayes) Harmsen absent.
12. Council Appointments
12.a Civil Service Commission - One vacancy to fill a new member, upon
appointment - April 4, 2027 (Due to the passage of Senate File 311).
Individual Council members expressed their views.
Motion to appoint Mark Fay . Moved by Joshua Moe, seconded by Mazahir Salih.
Motion Passed. (6 Ayes) Harmsen absent.
October 7, 2025 Summary of Minutes Page 5
13. Announcement of Vacancies - Previous
13.a Airport Zoning Board of Adjustment - One vacancy to fill a five-year
term, January 1, 2026 - December 31, 2030 (Term expires for Andreas
W ilz).
Board of Adjustment - One vacancy to fill a five-year term, January 1, 2026 -
December 31, 2030 (Term expires for Nancy Carlson).
Board of Appeals - One vacancy for a Licensed Electrician to fill a five-year
term, January 1, 2026 - December 31, 2030 (Term expires for Gt Karr). (If a
qualified trade representative does not submit an application within three
(3) months of the announcement of the vacancy, a member may be
appointed who is qualified by experience and training to pass on matters
pertaining to building construction)
Climate Action Commission - Three vacancies to fill three-year terms,
January 1, 2026 - December 31, 2028 (Terms expire for Angie Smith, Jamie
Gade, Michelle Sillman).
Human Rights Commission - Three vacancies to fill three-year terms, January
1, 2026 - December 31, 2028 (Terms expire for Talya Miller, Viana Qadoura,
Mark Pries).
Parks & Recreation Commission - Three vacancies to fill four- year terms,
January 1, 2026 - December 31, 2029 (Terms expire for Missie Forbes,
Brian Morelli, Connie Moore).
Public Art Advisory Committee - One vacancy for an At -Large representative
to fill a three-year term, January 1, 2026 - December 31, 2028 (Term expires for
Andrea Truitt).
Public Art Advisory Committee - One vacancy for an Art or Design
Professional to fill a three-year term, January 1, 2026 - December 31,
2028 (Term expires for Stephanie Brunia).
Senior Center Commission - Two vacancies to fill three-year terms, January 1,
2026 - December 31, 2028 (Terms expire for Jay Gilchrist, Warren Paris).
Applications must be received by 5:00 p.m., Tuesday, October 28, 2025.
Housing & Community Development Commission - One vacancy to fill an
unexpired term, upon appointment - June 30, 2027 (Karol Krotz resigned).
Applications must be received by 5:00 p.m., Tuesday, October 14, 2025.
October 7, 2025 Summary of Minutes Page 6
Airport Zoning Board of Adjustment - One vacancy to fill a five- year
term, January 1, 2024 - December 31, 2028 (Term expired for Heather
Flynn).
Airport Zoning Commission - One vacancy to fill a six -year term, January
1, 2024 - December 31, 2029 (Term expired for Dennis Keitel).
Board of Appeals - One vacancy for an HVAC Professional to fill an
unexpired term, upon appointment - December 31, 2028 (Nicolas Yost
resigned). (If a qualified trade representative does not submit an application
within three (3) months of the announcement of the vacancy, a member may
be appointed who is qualified by experience and training to pass on matters
pertaining to building construction)
Historic Preservation Commission - One vacancy for a Brown St representative
to fill a three-year term, July 1, 2025 - June 30, 2028 (Term expired for Christina
Welu-Reynolds).
Historic Preservation Commission - One vacancy for a Jefferson St
representative to fill a three -year term, July 1, 2025 - June 30, 2028
(Formerly advertised as an unexpired term and a full term - Lyndi Kiple
resigned).
Historic Preservation Commission - One vacancy for a Woodlawn Ave
representative to fill a three-year term, July 1, 2024 - June 30, 2027 (formerly
advertised as unexpired term - Kevin Larson resigned).
Vacancies will remain open until filled.
14. City Council Information
Council members reported on various meetings attended, upcoming
meetings, community events, and items of interest.
15. Report on Items from City Staff
16. Adjourn
Motion to adjourn 7:30 p.m. Moved by Laura Bergus, seconded by Oliver Weilein.
Motion Passed. (6 Ayes) Harmsen absent. /
L
Ma or
City ClArk
October 7, 2025 Summary of Minutes Page 7