The URL can be used to link to this page

Home My WebLink About11/20/2025 Library Board PacketIowa City Public Library Board of Trustees Meeting Agenda November 20, 2025 2nd Floor – Boardroom Regular Meeting - 5:00 PM Robin Paetzold - President Joseph Massa – Vice President Claire Matthews - Secretary Bonnie Boothroy Ellen Fox Kelcey Patrick-Ferree John Raeburn Cory Schweigel-Skeers Kalmia Strong 1.Call Meeting to Order. 2.Approval of November 20, 2025 Board Meeting Agenda. 3.Public Discussion. 4.Items to be Discussed. A.Building and Carpet Discussion with Engberg Anderson. Comment: Board action not required. B.Policy Review: 101 Bylaws. Comment: This is a regularly scheduled agenda item. Board action required. C.Policy Review: 601 Collection Development. Comment: This is a regularly scheduled agenda item. Board action required. D.Advocacy Statement Comment: A draft is provided in the packet. Board action required. 5.Staff Reports. A.Director’s Report. B.Departmental Reports: Adult Services, Community & Access Services. C.Development Report. 6.President’s Report. 7.Announcements from Members. A.Foundation Updates. B.Advocacy Updates. 1 ~~IOWACITY ,~ PUBLIC LIBRARY 8.Communications. A.News Articles. 9.Consent Agenda. A.Approve Minutes of the Library Board of Trustees October 23, 2025, Regular Meeting. B.Approve Disbursements for October 2025. 10.Set Agenda Order for December Meeting. 11.Adjournment. 2 ~~IOWACITY I'~ PUBLIC LIBRARY Iowa City Public Library- Board of Trustee Meetings Agenda Items and Order Schedule November 20, 2025 Building and Carpet Discussion with Engberg Anderson Policy Review: 101 Bylaws Policy Review: 601 Collection Development (COL) Advocacy Statement Departmental Reports: AS, CAS December 18, 2025 Continuing Education: Digital Collection Management Policy Review: 703 Recording and Streaming (AS) Departmental Reports: CH, CLS, IT December 1st: Johnson County Legislative Reception December 12th: Inservice Day January 22, 2026 Award Carpeting Contract 6 Month Strategic Plan Update Review 2nd Quarter Financials & Statistics Departmental Reports: AS, CAS February 26, 2026 Appoint Nominating Committee Set Calendar for Next Fiscal Year Departmental Reports: CH, CLS, IT March 26, 2026 Policy Review: 802 Confidentiality and Privacy (CAS) Departmental Reports: AS, CAS April 23, 2026 President Appoints to Foundation Board Election of Officers Review 3rd Quarter Financials & Statistics Departmental Reports: CH, CLS, IT Departmental Reports: CH, CLS, IT May 28, 2026 AFSCME Agreement ACE Agreement Policy Review: 815 Internet Use (AS) Departmental Reports: AS, CAS June 25, 2026 Adopt NOBU Budget Policy Review: 705 Naming and Recognition (Admin) Appoint Working Group: Director’s Evaluation Departmental Reports: CH, CLS, IT July 23, 2026 ICPL Corporate Meeting as the Friends Foundation Strategic Planning Update Library Board of Trustees Annual Report MOA-ICPLFF/ICPL Departmental Reports: AS, CAS 3 ~~IOWACITY I"~ PUBLIC LIBRARY Strategic Facility Plan Joe Huberty, Principal Architect at Engberg Anderson will join us virtually to discuss progress on the facility plan. We engaged Joe Huberty to review our spaces to serve as a basis for a long-term facility plan. He’ll provide an overview of the project, his initial perceptions, and what we’ve heard from the public. We’ll discuss some initial concepts to address some of our known issues with the current space. Joe Huberty is the original architect for this 2004 building and a great resource for the history of the building‘s development and its potential. Carpet Installation Overview The architect will also share information about the carpet replacement project. We worked with Isela Catania, Senior Associate and Interior Designer at Engberg Anderson, to select durable carpeting and vinyl flooring for the building that matches the building design and fixtures. The entire project will take an estimated 140 days to complete. The installation is divided into phases; each phase focuses on a different section of the library. This provides the most efficient installation while keeping the building open to maintain library services. A draft timeline for the project: •December: Library releases a request for proposals to accept bids from contractors on the materials, installation, and moving furniture/shelves •January: Library selects contractor; Board approves contract at January meeting •April—September: Potential carpet installation The earliest this project could start is mid-April, which is a swift and optimistic timeline depending on the availability of contractors and materials. But it means a summer of disruption, our busiest time for community use of the library. Staff are reviewing the planned phases to determine: •What services are impacted during each phase? •How do we offer these services during the phase? What should we prioritize? •What information or support do we need to offer these services? •What do we need to do to shift these services back to normal once the phase is complete? Each department and service point will start planning our service delivery model during each phase. From collections to computer help to programming to displays, what are we offering and how? Our hope is to have a draft plan in early winter when the library selects a contractor. Agenda Item 4A-1 Building Study and Carpet Installation Update Prepared for the November 20, 2025 Meeting of the Library Board of Trustees Anne Mangano, Library Director 4 ~~IOWACITY ,~ PUBLIC LIBRARY Bylaws Revision Memo Overview Attached are suggested changes to the Board of Trustees Bylaws (policy 101). Assistant City Attorney, Liz Craig provided an initial review of the bylaws to make suggestions about changes to the interpretation of Iowa’s open meetings laws and its impact on committees. Liz Craig also flagged any policy language that would benefit from plain language or commonly used terms. Trustees Cory Schweigel-Skeers and John Raeburn reviewed the overall bylaws and Craig’s suggestions. Process After our October meeting, the Board discussed how to proceed with the bylaws, specifically at what point to bring in the City Attorney’s Office to review the policy. Should Legal provide suggestions upfront or wait until suggested changes from the members assigned to the policy are gathered? Or should Legal review the policy once the entire Board sees the proposed updates and agrees with the changes? What if there are further changes for Legal to review? What is the most efficient and effective process? I’ve included the proposed changes for your discussion. If you wish to move forward with the proposed attached changes or adopt further revisions at this meeting, I will send your changes to the City Attorney’s Office for a full review. It means we will add the Bylaws to the December meeting for adoption. Issues addressed in proposed revisions Plain Language The City Attorney’s Office recommends incorporating plain language or commonly used terms. Liz Craig explains, “In statutory drafting, there is movement to use words that are in common usage to provide greater clarity. Typically, “shall” is changed to “may,” “will,” “should,” or “must” as appropriate, or simply removed altogether.” Examples of these changes are throughout each article and section. Article III, Section 3 The City Attorney’s Office recommends adding the following language after Mayor: “, with a copy to the Library Director and President of the Board of Trustees, . . ..” to ensure that the key library decisionmakers have adequate notice of any resignation. Article III, Section 4 Trustee working group added the phrase “which will be advertised as open to other interested parties” to the language on orientation as an option for more participation in the orientation process. Issues to consider: “Care would need to be taken to either a) not have so many participants as to constitute a full open meeting or b) if participation is large enough, to follow all guidelines to create an agenda, post notice, and record minutes after, etc. as a complete open meeting.” Agenda Item 4B-1 5 ~~IOWACITY ,~ PUBLIC LIBRARY Article IV, Section 2 The City Attorney’s Office recommends considering whether a nominating committee is necessary as an official committee is subject to open meeting laws. The trustee working group recommends a process of how nominations are gathered an April Board meeting. Article IV, Section 4 The City Attorney’s Office recommends removing language around a search committee. “You could have the President appoint a hiring committee, which will then be subject to open meetings laws, or there could be an informal group that works on hiring.” The trustee working group added process language: “In the event of choosing a new Library Director, the President will name a search committee to conduct the search and make a recommendation. The Board of Trustees is then authorized to affirm or deny the appointment.” Questions for consideration: “Should there be inclusion about the search committee's composition? How small/large should the committee be, and how should it be composed (e.g., President and three members...four members which may include the President...open to inclusion of Library staff). How much must be specified, and if not required, how much is it useful to specify?” Article V, Section 1 The trustee working group recommends removing specific meeting times and dates to avoid updating the bylaws every time the Board needs a change. Article V, Section 3 The City Attorney’s Office states that the section is “still a correct statement of the law as set forth in Iowa Code, but these meetings can no longer be closed based only upon request.” The trustee working group recommends removing the language if no replacement exists to codify when closed meetings can occur. Article V, Section 3 (old section 4) The City Attorney’s Office recommended clearer language: “Notice of regular and special meetings is required. Meetings may be called upon notice not less than twenty-four (24) hours before the meetings.” This language mirrors other city committee bylaws. Article V, Section 6 (old section 7) The City Attorney’s Office advises that Iowa Code Section 21.8 requires governmental bodies to provide for electronic participation by members and recommends changing the language to acknowledge the statute. The trustee working group recommends adding language on how digital participation is counted toward a quorum, which is consistent with the law. Article VI, Section 1 and 2 The trustee working group recommends consolidating section 2. Agenda Item 4B-2 6 ~~IOWACITY ,~ PUBLIC LIBRARY Article VI, Section 5 (old section 6) Language needs revision to address changes to committees and open laws. The trustee working group recommends adding language regarding informal groups to “specify the difference between a committee and a working group.” Agenda Item 4B-3 7 ~~IOWACITY ,~ PUBLIC LIBRARY 101 Bylaws Article I: Name and Purpose Section 1. This organization shall will be known as the Iowa City Public Library Board of Trustees and shall operateoversees a free public library for the City of Iowa City. Article II: Powers And Duties Section 1. The Board of Trustees shall haveexercises the powers and duties set forth in Title 11 of the Iowa City Code and as required by Iowa Code Section Chapter 392.5 (2025).of the Code of Iowa (13). Section 2. The powers, duties and procedures shall beare subject to all changes or repeals of state law, and all such changes or repeals shall take precedence over these bylaws. Article III: Membership Section 1. Terms and Qualifications. The Board of Trustees shall consists of nine (9) members, appointed for six (6) year terms by the Mayor of Iowa City and approved by the City Council. All members shall must be over the age of eighteen (18) and residents of the City and shall be over the age of eighteen (18),. If the library receives funds for a county-wide library service on a contract basis, except there may be one (1) non-resident member if the library is receiving funds for a county-wide library service on a contract basis. Appointments are approved by the City Council except the for a non-resident member, who is approved by the Board of Supervisors. Section 2. Compensation. Members shall serve without compensation but may be reimbursed for expenses incurred relating to official Library business. Section 3. Vacancies. Any vacancy on the Board because of death, resignation, long -term illness, disqualification or removal due to four (4) consecutive unexcused absences from regular meetings shall must be filled by appointment by the Mayor, with approval of the City Council, or, in the case of a non-resident member, the Board of Supervisors in the case of the non-resident member. The appointed trustee shall fill outwill serve the unexpired term for which the appointment is made. Members are expected to give the Mayor at least 30 days written notice of intention to resign. A Agenda Item 4B-4 8 ~~IOWACITY I'~ PUBLIC LIBRARY resigning Trustee should give the Mayor, the Library Director, and the Board of Trustees President reasonable written notice of the intention to resign. Section 4. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall will be provided with copies of these bylaws, pertinent sections of the City Code and other documents that would be useful to Board members in carrying out their duties. They will also be given an orientation briefing by the The President of the Board and the Library Director or their designees will give new members an orientation briefing, which will be advertised as open to other interested parties. Article IV: Officers Section 1. Number. The officers of this Board shall beare President, Vice-President, and Secretary. Section 2. Election and Term of Office. The officers shall will be elected annually at the April meeting and shall serve for one year beginning July 1. In February the President shall appoint a nominating committee who will present a slate of officers at the April meeting. Other nominations may be presented from the floor. Anticipating the election of officers at the Board’s April meeting, each Trustee should, in a timely fashion, prepare for it by weighing their preferences for Board leadership. Nominations will come from Trustees during the April meeting, and officers will be approved by majority Board vote. Section 3. Vacancies. In the event of the death or resignation of any officers, the Board shall will choose a successor at the first meeting following the vacancy and that person shall will hold office until the next regular election of officers. Section 4. President. The President shall presides at all meetings of the Board, appoints committees, makes appointments to the Friends Foundation Board, calls special meetings, executes all documents authorized by the Board and generally performs all duties associated with the office. The President and the Secretary shall must sign all disbursement lists prepared by the Director. Notwithstanding anything to the contrary in these bylaws, a committee appointed by the President for the purpose of searching and/or recommending a Library Director shall require Board of Trustees’ approval. In the event of choosing a new Library Director, the President will name a search committee to conduct the search and make a recommendation. The Board of Trustees is then authorized to affirm or deny the appointment. Agenda Item 4B-5 9 ~~IOWACITY I'~ PUBLIC LIBRARY Section 5. Vice President. In the event of the absence or disability of the President, or of a vacancy in the Presidency, the Vice President shall assumes and performs the duties and functions of the President. Section 6. Secretary. The Secretary and the President shall must sign all disbursement lists prepared by the Director. In the event of the absence or disability of the President - or and the Vice President, the Secretary shall assumes and performs the duties and functions of the President. Article V: Meetings Section 1. Regular Meetings. Regular meetings of the Board shall will be held monthly at the Library. An annual meeting schedule may be designated by the Board for regular meetings. at 5:00 p.m. on the fourth Thursday of the month, January through October. In November and December, the meeting shall be held on the third Thursday of the month at the same place and same time. Any change in the regular meetingto the date or time from this schedule time or date shall bemust be approved by the Board at a previous regular meeting. Section 2. Special Meetings. A special meeting of the Board may be called at any time by the President or at the request of any two Board members for the transaction of business as stated in the call for the meeting. Such requests shall will be given to the Library Director who shall give notice as described in Article V, Section 3. Section 3. Closed Meetings. In accordance with Section 21.5(1)(i) of the Iowa Code, the Board may hold all or part of a meeting in closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session. Section 43. Notice of Meetings. Notice of regular and special meetings is required. Meetings may be called upon notice shall not be required; a special meeting may be called upon written notice. Notice must be received not less than twenty-four (24) hours before the meeting except for emergencies, and must include the meeting’s date, time, place, date and tentative agenda. News agencies will receive notice via the City’s web site. Section 54. Place of Meetings. Unless otherwise posted, meetings will occur in the Board Agenda Item 4B-6 10 ~~IOWACITY I'~ PUBLIC LIBRARY Room of the Iowa City Public Library. Section 65. Quorum. A quorum for the transaction of business at any meeting shall consist ofrequires the presence of a majority of appointed board members. Trustees should report absences to the President or presiding officer in advance of meetings. Section 76. Electronic Participation. Unless it has been determined that the Board Meeting must be entirely electronic, Board Members are encouraged to be physically present for all Board Meetings. However, it is the policy of thisThe Board to will secure electronic participation by absent Board Members whenever it is physically feasible where such participation is necessary or desirable, in accordance with Iowa Code Section 21.8. because of statutory voting requirements or the importance of the subject matter to the public. Notwithstanding this policy, a majority of Board Members must be physically present for all Board Meetings. Board Members intending to participate electronically shall should alert the President or presiding officer to their intent as soon as is practical. The off-side, electronic participation of a Board Member will be counted toward the quorum requirement. Section 8.7 Procedural Rules. Proceedings of all meetings shall beare governed by Robert's Rules of Order, most recent edition. Article VI: Organization Of Board Business Section 1. Agendas. The President and the Director shall must prepare the agenda for all regular Board meetings. Agendas shall arebe posted and sent to Board members and the media at least three (3) days prior to the regular meeting. Agendas of all meetings must be posted at least twenty-four (24) hours in advance of the meeting on the bulletin board in the Library lobby and on the Lib rary and City of Iowa City websites, as requested by the City Clerk. The agenda must be established and posted in advance of each meeting in accordance with the requirements of the Iowa Open Meetings Law (Iowa Code Ch. 21). Section 2. Order of Business. The order of business of each meeting shall be established by the Board by motion made from time-to-time as the Board deems necessary. The agenda shall be established and posted in advance of each meeting in accordance with the requirements of the Iowa Open Meetings Law (Iowa Code Ch. 21). Section 32. Public Comment. Members of the public may address the Board at the beginning Agenda Item 4B-7 11 ~~IOWACITY I'~ PUBLIC LIBRARY of meetings during the public comment agenda item. Individual comments are limited to no more than five (5) minutes, and may be extended by the presiding officer. Library staff time will not be used to prepare materials for public comment. Individuals addressing the Board must sign in with name and address. In order to comply with open meetings laws and proper meeting procedure, Trustees cannot must not engage in discussion or debate during the public comment period. Section 43. Minutes. Minutes of all regular and special meetings are tomust be prepared and distributed to Board members and the City Council. The Library shall must keep as a permanent record copies of all minutes, including documents attached to the minutes by Board action, as a permanent record. Section 54. Board Policies. All adopted policy decisions statements adopted by the Board of Trustees shall be filed by subject in a policy notebook containing these bylawswill be organized by subject and filed in an accessible location in the Library. Each policy and each revision shall carry the date of its adoption. Board policies are also available on the library website. Section 65. Committees and Working Groups. Board committees and their composition, duties and terms shall bewill be designated by the President. All committees shall will make progress reports at each regular Board meeting. Notwithstanding anything to the contrary in these bylaws, a committee appointed by the President for the purpose of searching and/or recommending a Library Director shall requires Board of Trustees’ approval. Working groups may be formed by the Board consisting of no more than three (3) members. Working groups may make reports or recommendations to the Board but may not take official Board action by themselves. Article VII: Library Director And Staff Section 1. The Board shall appoints a qualified Library Director who shallto be the Library’s executive and administrative officer, acting on of the library on behalf of the Board and under its review and direction. The Library Director shall will carry out policies adopted by the Board and shall will be held responsible for: employment and direction of staff; the care and maintenance of the building and equipment; the efficiency and effectiveness of the Library's service to the public; the provision of library collections and the operation of the Library under the financial conditions set forth in the annual budget. The Director or designee shall will attend all Library Board meetings and shall will present a report at each regular meeting. Agenda Item 4B-8 12 ~~IOWACITY I'~ PUBLIC LIBRARY Article IXVIII: Relationship To Iowa City Public Library Friends Foundation Section 1. Membership. The membership of the Iowa City Public Library Friends Foundation, a 501(c)-( 3) nonprofit corporation, consists solely of the Trustees of the Iowa City Public Library. Each member of the Board of Trustees shall becomeis currently a Member of the Friends Foundation Corporation, concurrently with becoming a member of the Board of Trustees and shall will continue to be a Member of the Friends Foundation Corporation for as long as he/shethe member is a Trustee of the Library. Powers and duties of the Members are found in the bylaws of the Iowa City Public Library Friends Foundation. The Iowa City Library Friends Foundation bylaws define the duties and powers of such members. Section 2. Friends Foundation Board of Directors. The President shall appoints two (2) trustees to serve one-year terms on the Board of Directors of the Iowa City Public Library Friends Foundation. The terms begin upon the adjournment of the Annual Meeting of Members of the Iowa City Public Library Friends Foundation. Although it is not obliged, The the President of the Trustees may serve as a Directormay appoint themselves for one of these annual appointments. Section 3. Friends Foundation Board of Directors Term Length. No Trustee may serve more than six (6) consecutive terms as a Director of the Friends Foundation. ARTICLE IX: AMENDMENTS Section 1. These bylaws may be altered or repealed, and new bylaws adopted by simple majority vote of the members of the Board at any regular meeting or at any special meeting called for that purpose. The proposed changes in the bylaws shall must be submitted in writing to the members of the Board at least ten (10) days prior to the meeting for their consideration. Adopted: 07/26/1984 Revised: 12/17/1987 Revised: 10/27/1988 Revised: 12/14/1989 Revised: 01/1993 Revised: 01/1995 Revised: 08/1998 Revised: 01/2005 Revised: 03/24/2011 Revised: 11/21/2013 Revised: 08/25/2016 Revised: 05/23/2019 Reviewed: 06/27/2019 Reviewed: 07/25/2019 Revised: 0825/2022 Revised: 12/18/2025 Agenda Item 4B-9 13 ~~IOWACITY I'~ PUBLIC LIBRARY 101 Bylaws Article I: Name and Purpose Section 1. This organization will be known as the Iowa City Public Library Board of Trustees and oversees a free public library for the City of Iowa City. Article II: Powers And Duties Section 1. The Board of Trustees exercises the powers and duties set forth in Title 11 of the Iowa City Code and as required by Iowa Code Section 392.5 (2025). Section 2. The powers, duties and procedures are subject to changes or repeals of state law, and all such changes or repeals take precedence over these bylaws. Article III: Membership Section 1. Terms and Qualifications. The Board of Trustees consists of nine (9) members, appointed for six (6) year terms by the Mayor of Iowa City and approved by the City Council. All members must be over the age of eighteen (18) and residents of the City. If the library receives funds for a county-wide library service on a contract basis, there may be one (1) non-resident member. Appointments are approved by the City Council except for a non-resident member, who is approved by the Board of Supervisors. Section 2. Compensation. Members serve without compensation but may be reimbursed for expenses incurred relating to official Library business. Section 3. Vacancies. Any vacancy on the Board because of death, resignation, long -term illness, disqualification or removal due to four (4) consecutive unexcused absences from regular meetings must be filled by appointment by the Mayor, with approval of the City Council, or, in the case of a non-resident member, the Board of Supervisors. The appointed trustee will serve the unexpired term for which the appointment is made. A resigning Trustee should give the Mayor, the Library Director, and the Board of Trustees President reasonable written notice of the Agenda Item 4B-10 14 ~~IOWACITY I'~ PUBLIC LIBRARY intention to resign. Section 4. Orientation for New Members. Prior to the first regular meeting following their appointment, new members will be provided with copies of these bylaws, pertinent sections of the City Code and other documents useful in carrying out their duties The President of the Board and the Library Director or their designees will give new members an orientation briefing, which will be advertised as open to other interested parties. Article IV: Officers Section 1. Number. The officers of this Board are President, Vice-President, and Secretary. Section 2. Election and Term of Office. The officers will be elected annually at the April meeting and serve for one year beginning July 1. Anticipating the election of officers at the Board’s April meeting, each Trustee should, in a timely fashion, prepare for it by weighing their preferences for Board leadership. Nominations will come from Trustees during the April meeting, and officers will be approved by majority Board vote. Section 3. Vacancies. In the event of the death or resignation of any officers, the Board will choose a successor at the first meeting following the vacancy and that person will hold office until the next regular election of officers. Section 4. President. The President presides at all meetings of the Board, appoints committees, makes appointments to the Friends Foundation Board, calls special meetings, executes all documents authorized by the Board and generally performs all duties associated with the office. The President and the Secretary must sign all disbursement lists prepared by the Director. In the event of choosing a new Library Director, the President will name a search committee to conduct the search and make a recommendation. The Board of Trustees is then authorized to affirm or deny the appointment. Section 5. Vice President. In the event of the absence or disability of the President, or of a vacancy in the Presidency, the Vice President assumes and performs the duties and functions of the President. Agenda Item 4B-11 15 ~~IOWACITY I'~ PUBLIC LIBRARY Section 6. Secretary. The Secretary and the President must sign all disbursement lists prepared by the Director. In the event of the absence or disability of the President and the Vice President, the Secretary assumes and performs the duties and functions of the President. Article V: Meetings Section 1. Regular Meetings. Regular meetings of the Board will be held monthly at the Library. An annual meeting schedule may be designated by the Board for regular meetings. Any change to the date or time from this schedule must be approved by the Board at a previous regular meeting. Section 2. Special Meetings. A special meeting of the Board may be called at any time by the President or at the request of two Board members for the transaction of business as stated in the call for the meeting. Such requests will be given to the Library Director who shall give notice as described in Article V, Section 3. Section 3. Notice of Meetings. Notice of regular and special meetings is required. Meetings may be called upon notice not less than twenty-four (24) hours before the meeting except for emergencies, and must include the meeting’s date, time, place, and tentative agenda. News agencies will receive notice via the City’s web site. Section 4. Place of Meetings. Unless otherwise posted, meetings will occur in the Board Room of the Iowa City Public Library. Section 5. Quorum. A quorum for the transaction of business at any meeting requires the presence of a majority of appointed board members. Trustees should report absences to the President or presiding officer in advance of meetings. Section 6. Electronic Participation. Unless it has been determined that the Board Meeting must be entirely electronic, Board Members are encouraged to be physically present for all Board Meetings. The Board will secure electronic participation by absent Board Members where such participation is necessary or desirable, in accordance with Iowa Code Section 21.8. Board Members intending to participate electronically should alert the President or presiding officer to their intent as soon Agenda Item 4B-12 16 ~~IOWACITY I'~ PUBLIC LIBRARY as is practical. The off-side, electronic participation of a Board Member will be counted toward the quorum requirement. Section 7 Procedural Rules. Proceedings of all meetings are governed by Robert's Rules of Order, most recent edition. Article VI: Organization Of Board Business Section 1. Agendas. The President and the Director must prepare the agenda for all regular Board meetings. Agendas are posted and sent to Board members and the media at least three (3) days prior to the regular meeting. Agendas of all meetings must be posted at least twenty-four (24) hours in advance of the meeting on the bulletin board in the Library lobby and on the Library and City of Iowa City websites, as requested by the City Clerk. The agenda must be established and posted in advance of each meeting in accordance with the requirements of the Iowa Open Meetings Law (Iowa Code Ch. 21). Section 2. Public Comment. Members of the public may address the Board at the beginning of meetings during the public comment agenda item. Individual comments are limited to no more than five (5) minutes, and may be extended by the presiding officer. Library staff time will not be used to prepare materials for public comment. Individuals addressing the Board must sign in with name and address. In order to comply with open meetings laws and proper meeting procedure, Trustees must not engage in discussion or debate during the public comment period. Section 3. Minutes. Minutes of all regular and special meetings must be prepared and distributed to Board members and the City Council. The Library must keep copies of all minutes, including documents attached to the minutes by Board action, as a permanent record. Section 4. Board Policies. All adopted policy decisions adopted by the Board of Trustees will be organized by subject and filed in an accessible location in the Library. Board policies are also available on the library website. Section 5. Committees and Working Groups. Board committees and their composition, duties and terms will be designated by the President. All committees will make progress reports at each regular Board meeting. Notwithstanding anything to the contrary in Agenda Item 4B-13 17 ~~IOWACITY I'~ PUBLIC LIBRARY these bylaws, a committee appointed by the President for the purpose of searching and/or recommending a Library Director requires Board of Trustees’ approval. Working groups may be formed by the Board consisting of no more than three (3) members. Working groups may make reports or recommendations to the Board but may not take official Board action by themselves. Article VII: Library Director And Staff Section 1. The Board appoints a qualified Library Director to be the Library’s executive and administrative officer, acting on behalf of the Board and under its review and direction. The Library Director will carry out policies adopted by the Board and will be held responsible for: employment and direction of staff; the care and maintenance of the building and equipment; the efficiency and effectiveness of the Library's service to the public; the provision of library collections and the operation of the Library under the financial conditions set forth in the annual budget. The Director or designee will attend all Library Board meetings and will present a report at each regular meeting. Article VIII: Relationship To Iowa City Public Library Friends Foundation Section 1. Membership. The membership of the Iowa City Public Library Friends Foundation, a 501(c)-(3) nonprofit corporation, consists solely of the Trustees of the Iowa City Public Library. Each member of the Board of Trustees is currently a Member of the Friends Foundation Corporation, and will continue to be a Member of the Friends Foundation Corporation for as long as the member is a Trustee of the Library. The Iowa City Library Friends Foundation bylaws define the duties and powers of such members. Section 2. Friends Foundation Board of Directors. The President appoints two (2) trustees to serve one-year terms on the Board of Directors of the Iowa City Public Library Friends Foundation. The terms begin upon the adjournment of the Annual Meeting of Members of the Iowa City Public Library Friends Foundation. Although it is not obliged, the President may appoint themselves for one of these annual appointments. Section 3. Friends Foundation Board of Directors Term Length. No Trustee may serve more than six (6) consecutive terms as a Director of the Friends Foundation. Agenda Item 4B-14 18 ~~IOWACITY I'~ PUBLIC LIBRARY ARTICLE IX: AMENDMENTS Section 1. These bylaws may be altered or repealed, and new bylaws adopted by simple majority vote of the members of the Board at any regular meeting or at any special meeting called for that purpose. The proposed changes in the bylaws must be submitted in writing to the members of the Board at least ten (10) days prior to the meeting for their consideration. Adopted: 07/26/1984 Revised: 12/17/1987 Revised: 10/27/1988 Revised: 12/14/1989 Revised: 01/1993 Revised: 01/1995 Revised: 08/1998 Revised: 01/2005 Revised: 03/24/2011 Revised: 11/21/2013 Revised: 08/25/2016 Revised: 05/23/2019 Reviewed: 06/27/2019 Reviewed: 07/25/2019 Revised: 0825/2022 Revised: 12/18/2025 Agenda Item 4B-15 19 ~~IOWACITY I'~ PUBLIC LIBRARY Overview The Collection Development Policy is an overall guide on what we purchase for the collection, what we keep, and what we remove based on the library’s mission, values, strategic goals, and community needs. It provides general guidance on the values and principles of collection development, establishing the criteria for how we manage the collection. It is a valuable tool in explaining collection decisions to members of our community. This review is a regular, three-year policy review. Public Library Accreditation Standards administered by the State Library require this policy for all public libraries, asking the policy to address the intention of the collection, who is responsible for collection development, criteria for selecting resources, and how reconsideration of materials or complaints are handled. The American Library Association’s Intellectual Freedom Manual recommends that the policy is consistent with and refers to the Library Bill of Rights, the Freedom to Read, and the Freedom to View statements. After reviewing State Library standards, American Library Association recommendations, and peer library policies, we recommend minor changes to our current policy. We rewrote several sentences in active voice for clarity. I provided an overview of those changes under “Committee Recommendations.” The City Attorney’s Office reviewed the suggested changes and had no concerns. Issues While we recommend no changes related to materials created using artificial intelligence and reconsideration requests, I want to review both issues. Artificial Intelligence The selection librarians discussed adding language that speaks to our collection’s relationship with materials created using artificial intelligence (AI). AI shows up in the publishing landscape in several different ways. On one hand, publishers utilize AI tools to edit manuscripts or increase accessibility, such as digitally produced audiobook narrations of small press publications. For these titles, access is expanded as publishers refused to invest in expensive audiobook productions in the past. However, people also use AI to write materials to generate sales, sometimes creating eBooks that resemble other popular titles, hoping someone will purchase them by mistake. At this point in time, quality remains a significant issue for AI-generated materials. There are a couple of approaches public libraries use to address AI in their collections. The most prohibitive is barring purchase of any AI-generated materials. In some cases, the use of AI in any part Agenda Item 4C-1 601 Collection Development Policy Review Prepared for the November 20, 2025 Meeting of the Library Board of Trustees Anne Mangano, Library Director 20 ~~IOWACITY ,~ PUBLIC LIBRARY of a title’s creation, including editing, is considered. They will weed any items in the collection that were inadvertently purchased if they identify artificial intelligence was used in their creation. Others choose not to purchase AI-materials as a rule but will not remove items if they are found in the collection. Some libraries label materials as created by artificial intelligence. Lastly, there are libraries that choose not to address AI specifically in their policy but rely on established policy language to review these materials: range of views, quality, community interest, or popularity. Selection librarians recommend the last approach: relying on current policy language. We added a phrase in 601.21 to consider “quality of a work” in our purchasing standards. This approach allows us to purchase AI materials when needed. But the work, like all items in our collection, would need to meet our criteria: community use and demand, of quality, timely in terms of subject matter. Quality is not the sole consideration. If there is an AI-generated work that the community desires to read, listen, or view, we shouldn’t deny access to it. I attached an overview that speaks to our AI discussion by Nick Tanzi. His August 2025 post, “Addressing AI-generated Materials in the Library Collection,” discusses the different policy approaches and gives context to some issues related to digital collections and the proliferation of AI materials. As an aside, when the news about AI materials in hoopla and OverDrive broke, we looked at our OverDrive collection of audiobooks. We found that we have not purchased AI-narrated materials for that collection. Reconsideration Requests At the September board meeting, we discussed Iowa City’s reconsideration approach. As stated in the September “Intellectual Freedom at the Iowa City Public Library” memo, the Library does not have a formal process for challenges to library materials. This policy is a long-standing one, implemented decades ago. Most public libraries have some form of a reconsideration process that include forms and ad-hoc committees of library staff, Board members, and community volunteers that evaluate reconsideration requests. The argument for a reconsideration request process to set some rules around managing them: who can make a reconsideration request, how many requests can be made by the same individual in a given time period, or how often a request around a single title is reevaluated. At ICPL, we handle complaints about a specific item in the same way any other complaint is handled. Our library values intellectual freedom. If our policy states that we will not remove anything from the collection solely based on an individual or group’s belief, why would we create a process to do just that? If we have a reconsideration process for collections, should other library services, such as programming, displays, community bulletin boards, and internet access, also require a process? Many libraries are incorporating such processes in all of their policies. With every review of this policy, we look at reconsideration request best practices and recommendations from professional organizations. As a commitment to our mission and values, we Agenda Item 4C-2 21 ~~IOWACITY ,~ PUBLIC LIBRARY Section Recommendation 601.11 We added “in accordance with the mission and values of the Library” to the purpose statement as our collection reflects the organization’s mission and values. 601.21 We also added “values” to selection guidelines in addition to the “mission” already stated. We added “quality of a work” and “community interest” as selection considerations. Quality of a work speaks to some of the issues related to AI-generated materials discussed above. However, this phrase also addresses other issues related to quality, such as an item’s binding or construction. Community interest covers how we consider local news, upcoming author events or even how an author or a subject performs on our shelves. 601.31 Sentence changed for readability. 601.32 Sentence changed for readability. 601.33 Sentence changed for readability. We added information for the AIM card acronym in the policy for clarity. 601.34 Sentence changed for readability. 601.36 Sentence changed for readability. 601.42 Replaced the word “withdrawn” to the phrase “removed from the collection” for clarity. Action Required Review policy and adopt as amended. Committee Members Adult Services: Victoria Fernandez, Candice Smith, and Brian Visser; Children’s Services: Casey Maynard and Anne Wilmoth; Collection Services: Melody Dworak, Anne Mangano, Romona Murrell Agenda Item 4C-3 believe we should keep the policy as is. Committee Recommendations 22 ~~IOWACITY I"~ PUBLIC LIBRARY Addressing AI-Generated Materials in the Library Collection Nick Tanzi | August 5, 2025 https://the-digital-librarian.com/2025/08/05/addressing-ai-generated-materials-in-the-library-collection/ Generative AI is reshaping the publishing industry—and libraries are beginning to notice the impact on our collections. AI-generated books are flooding the marketplace, and AI audiobook narration is increasingly prevalent, sometimes with the assistance of established digital publishing platforms. As the world’s largest online book retailer, Amazon has been negatively impacted by an upsurge in “scam” materials that are meant to imitate popular, highly anticipated releases (think of the book version of mockbuster films), and had to remove nonfiction materials offering incorrect, potentially life-threatening advice! Given how central our collections are to the library’s mission, these industry developments demand our attention. Why it Matters: In February 2025, 404 Media published an expose titled “AI-Generated Slop Is Already In Your Public Library,” confirming the suspicions of many library professionals; that AI generated content is already Agenda Item 4C-4 23 The Digital Librarian ~Alt IOWA CITY ,~ PUBLIC LIBRARY negatively impacting our collections. The article outlined the pervasiveness of low-quality, AI- generated titles in library digital platforms, including Hoopla and Overdrive. In the case of Hoopla, the problem is compounded by two key factors: libraries purchase access to a broad, pre-curated collection they do not select themselves, and they pay per item borrowed. As a result, materials may not meet a library’s acquisition standards, yet increasingly tight budgets are being spent on potentially low-quality, low-interest titles. Additionally, the sheer volume of substandard content can overwhelm our collections, making it harder for users to discover high - quality materials and diminishing the overall browsing experience. The insinuation of AI-generated materials has not spared library audiobook collections either. In late 2024, the website Smart Bitches, Trashy Books explored the rise of AI -narrated titles on Overdrive in the article “AI Audiobook Narrators in OverDrive and the Issue of Library AI Circulation Policy.” In it, a librarian shares their experience stumbling upon a book narrated by “Scarlett Synthesized Voice,” only to identify more than 100 AI narrated titles upon further investigation! The piece notes the overall lack of policy governing AI-generated content within library collections. So Let’s Talk Policy! In considering a policy response to generative AI, we should ask ourselves several questions: What is the intent of my policy? What am I trying to achieve? Such goals may include: •Quality control: avoiding the addition of low-quality/inaccurate additions to the library collection. Does the library distinguish between fiction and non-fiction? An AI hallucination within a piece of fiction may be annoying, but harmless. An AI hallucination within a medical text could have catastrophic consequences! •Transparency: Does the library disclose AI “authorship?”. I say disclose, because AI-generated titles often employ a pseudonym to mask the AI origins. Will you label both physical/digital items to this end? Do you locate these titles in separate collections? •Prohibition: The library has determined that AI-generated content is irreconcilable with the library’s mission and values, and will not add such content to its collection. Do I need a new policy, or can I view AI through an existing policy lens? Libraries all have (or should have) an existing collection development policy. These policies have selection criteria that speak to quality, factual accuracy, and diversity viewpoint. They may require, or at least encourage, that materials are selected based upon reviews from an accepted review source. Applying this criteria will give you some rules of engagement, and may very well exclude a great deal of AI-generated content. I find that much of the language that is used to address self-published titles is often applicable in this new context. Agenda Item 4C-5 24 ~Alt IOWA CITY ,~ PUBLIC LIBRARY Is the policy enforceable? When we set out policy goals, we should ask ourselves, are they achievable? AI content can be notoriously difficult to identify until after it is already acquired. This would make prohibition or even consistent labeling difficult. Here an absolutist stance might be less accurate than one where the library policy states it will make every attempt to acquire human-authored content, or to disclose a title’s AI origins. It is also worth asking yourself how the library will respond to patron requests for AI - generated content within the broader context of your collection development policy. Am I enforcing my policy as written? Consistency is important! For example, if your policy rationale for excluding AI-narrated audiobooks is rooted in quality assurance, then you should be prepared to add AI-generated content when and where the quality is good, assuming it otherwise meets your selection criteria! If you’re finding that adherence to library policy is problematic, then it’s the policy that must change, not your enforcement of it! Looking at Sample Policies Prohibition on AI-Generated Materials The Jasper-Dubois County Public Library in Indiana has a specific AI Generated Materials Policy within their overall in collection development policy. It states “The library is committed to maintaining a collection that reflects human creativity, knowledge, and expertise. As such, the library does not purchase, acquire, or accept donations of books that are primarily generated, authored, or written by artificial intelligence. This policy ensures that our collection upholds quality, authenticity, and intellectual integrity for our community.” Likewise, the General Criteria for Materials Selection of the Cranston Public Library in Rhode Island states simply: “Works that are entirely written by or narrated by artificial intelligence (AI) will not be considered for the collection.” Like many public libraries, a portion of Cranston’s digital collection is cooperatively purchased via a consortium, in this case the Ocean State Libraries (OSL) eZone. There is a separate collection development policy governing this eContent. It states “OSL seeks to avoid all AI generated content in the eZone. All AI content that violates vendor policy of what is allowed in their marketplace will be reported to the vendor.” Middle Ground?: Distinguishing Between Selection Criteria and Weeding Criteria Agenda Item 4C-6 25 ~Alt IOWA CITY ,~ PUBLIC LIBRARY The North Olympic Library System in Washington seeks to exclude AI-generated (included AI- narrated versions of human-authored) materials from their selection criteria, but does not automatically weed this content upon discovery within their collection. Instead, they subject it to their standard weeding criteria, and label it as AI generated within their catalog. Their policy also draws a distinction between AI-generated and AI-assisted works. NOLS respects the intellectual property of human authors and creators. NOLS will make reasonable efforts not to purchase AI-generated content, or AI-generated audio editions of human-created works. AI-generated content inadvertently added to the collection will be labeled as such in the catalog record but will not be weeded unless it meets one or more criteria for weeding (poor circulation, damaged, superseded, etc.). AI-assisted content is permitted in the NOLS collection, subject to the same requirements and criteria as wholly human-authored works. AI-assisted content is work that is written by a human but for which the author used AI tools to edit, refine, or error -check the work. Allowed, with Designation: The Kenosha Public Library in Wisconsin applies their selection criteria to human-authored and AI- generated materials equally, but states “Artificial intelligence-generated content is designated accordingly and is not misrepresented as human- generated content.” Vendor/Distributor Transparency is Essential! Regardless of the specifics of your collection development policy, it is most effective when backed by transparency. This starts with publishers and extends to the vendors and distributors libraries rely on. These intermediaries hold significant purchasing power and can pressure publishers to disclose the use of AI. Likewise, libraries should leverage their collective financial influence to shape vendor practices. Notably, Hoopla has responded positively to library feedback following community concerns about AI-generated content. To preserve the quality of our collections, libraries should insist that AI-generated titles are clearly identified during individual title-level acquisitions, and that platforms offering pre-curated collections provide tools to filter or exclude such content. This level of transparency should also extend to end users, enabling patrons to make informed choices while browsing the library’s collection. Items of Interest •I’ll be giving a virtual talk “In It Together: Libraries, AI, and the Power of Collaboration” at the 2025 Northwest Interlibrary Loan and Resource Sharing Conference on September 9. Registration is now open. •On Thursday, October 16, I’ll be delivering a virtual keynoter for the University of the West Indies Mona Library’s LIS Symposium 2025. My talk will be “Our Age of Uncertainty: Libraries, AI, and the Information Landscape”. Agenda Item 4C-7 26 ~Alt IOWA CITY ,~ PUBLIC LIBRARY •I’m honored to have been named a Library Journal 2025 Mover & Shaker. •I’ll be delivering keynotes for the Pennsylvania Library Association and Michigan Library Association annual conferences. Always happy to connect in-person if you’ll be in attendance! As always, if you’re looking for a speaker for your library event or staff development day, let’s talk! I cover the intersection of emerging technologies and libraries, keeping it conversational, informative, and entertaining. I am currently booking for 2026. Agenda Item 4C-8 27 ~Alt IOWA CITY ,~ PUBLIC LIBRARY 601 Collection Development Policy See related policies: Finance Policy (401), Circulation and Library Card Policy (801), Confidentiality and Privacy (802), and Internet Use (815) 601.1 Introduction 601.11 The Iowa City Public Library is committed to providing the best collection to support the community’s information and leisure needs. The purpose of this policy is to guide librarians selectingthe development and maintenance of collection materials in accordance with the mission and values of the Library and to inform the public about the principles guiding collection development decisions. 601.12 Collection development is the ongoing process of assessing materials available for purchase or licensing, and making decisions on their inclusion and on their retention. It also includes creation of and access to original content. 601.13 Under the direction of the Collection Services Coordinator, responsibility for collection development lies with librarians who apply professional knowledge, experience, and this policy in making decisions as well as the catalogers who determine where an item is placed within the collection. Selectors maintain a collection plan for developing and maintaining the Library’s collection. Ultimate responsibility for collection development lies with the Director. 601.2 Guidelines 601.21 Materials selected for the collection will support the Library’s mission and values and meet the current and long-term needs of Iowa City residents. Our collection serves all ages and abilities seeking information, education, culture, and recreation. The Library strives to offer the widest possible range of subjects and views in a variety of formats, treatments, and levels of difficulty. Other considerations include cost, quality of a work, space limitations, availability from approved vendors, current holdings, and community interest and demand. 601.22 Generally, collections are broad, current and popular, not archival or comprehensive. 601.23 Collection development will support priorities of the Library's strategic plan. 601.24 The Library subscribes to the principles embodied in the Library Bill of Rights and its Agenda Item 4C-9 28 ~~IOWACITY I'~ PUBLIC LIBRARY interpretations, Freedom to Read, and Freedom to View statements adopted by the American Library Association. 601.25 Including materials in the collection does not constitute endorsement of their contents. The Library recognizes that any given item may offend some patrons, but, because the Library follows accepted principles of intellectual freedom, it will not remove specific titles solely because individuals or groups may find them objectionable. 601.26 Digital materials may be provided through a content aggregator. The inclusion or exclusion of specific titles in these collections areis made by the vendor and may not conform with the Library’s collection development guidelines. 601.27 The Library regularly evaluates what formats are offered in the collection. It considers patron use and demand, market availability, staff availability, and financial sustainability when adding or removing formats from the collection. 601.28 The Library welcomes suggestions and comments from the public. User suggestions for purchase will be evaluated in accordance with this policy and the collection development plans. 601.29 The Library takes the privacy policies of vendors into consideration when purchasing and licensing digital content. 601.3 Access to Materials 601.31 Library materials are categorized and labeledThe Library categorizes and labels materials for the convenience of browsing and the ease of locating items. Collection Services staff consider information from publishers, reviews, libraryreviews, library material vendors, and current holdings as they select, categorize, and label materials. 601.32 Materials are not isolatedThe Library does not isolate materials from the public except for the purpose of protecting them from damage or theft. Some in-house collections are purchased for the purpose of staff professional development or programming support. 601.33 We do not restrict aAccess to Library materials will not be restricted based on age except in the case of select circulating equipment with high replacements costs, which may require parent/guardian permission from a guardian for checkout to patrons under the age of 18 due to high replacement costs. Student Access to Information and Materials (AIM) cardholders Access to specific collections may be restricted for the Student AIM cards from Agenda Item 4C-10 29 ~~IOWACITY I'~ PUBLIC LIBRARY using specific collections based on the Memorandum of Agreement with the participating school districts and public libraries. 601.34 The Library does not duplicate sSpecialized resources available in other local libraries will not be needlessly duplicated. The library addsWe add curricular materials only when these resourcesalso serve the general public, orpublic or meet specific needs for contracted services. 601.35 The Library participates in programs designed to provide patrons access to materials not owned, such as interlibrary loan, reciprocal borrowing agreements, and access to Internet resources. 601.36 The Library may place sSmall outreach collections may be placed in agencies and institutions serving populations with limited Library library access. 601.37 Materials selected for the collection may be physically owned by the Iowa City Public Library or may be accessed through the Library’s or a vendor’s web site. If mutually beneficial, the Library may partner with other libraries to offer joint access to digital collections. 601.38 Remote electronic access to digital resources may be limited by licensing constraints. 601.4 Collection Maintenance 601.41 To ensure that the Library's collection is up-to-date and relevant to the community's needs, materials previously added to the collection are reevaluated on a regular basis. 601.42 Materials will beare withdrawn removed from the collection if they are out-of-date, worn, damaged, duplicated, or no longer being used. Space, the cost of replacement, and the appearance of the collection are also factors. Locally significant materials may be retained. 601.43 Withdrawn materials may be placed in outreach collections, sold to book vendors, offered to other libraries, offered to the Friends Foundation for public sale, recycled, or discarded. Proceeds will support the Library’s mission. 601.5 Gifts 601.51 The Friends Foundation manages all gifts for the collection for the Iowa City Public Library. The Library does not generally accept in-kind gifts for the collection, but will Agenda Item 4C-11 30 ~~IOWACITY I'~ PUBLIC LIBRARY consider adding materials by local authors or of local significance. Gifts are accepted for the collection with the understanding that the same guidelines of selection and retention are applied to gifts as to any materials acquired by purchase. 601.52 Although gifts are not accepted with stipulations, Library staff will consider the interests of the donors in determining how to use monetary gifts. Adopted: 05/24/1976 Revised: 03/27/1980 Revised: 04/25/1985 Revised: 02/25/1988 Revised: 10/26/1989 Revised: 11/21/1991 Revised: 04/27/1995 Revised: 12/17/1998 Revised: 03/28/2002 Revised: 02/11/2005 Revised: 02/28/2008 Revised: 03/24/2011 Revised: 01/23/2014 Revised: 11/17/2016 Revised: 11/21/2019 Revised: 04/28/2022 Revised: 11/17/2022 Revised: 02/22/2024 Revised: 11/20/2025 Agenda Item 4C-12 31 ~~IOWACITY I'~ PUBLIC LIBRARY 601 Collection Development Policy See related policies: Finance Policy (401), Circulation and Library Card Policy (801), Confidentiality and Privacy (802), and Internet Use (815) 601.1 Introduction 601.11 The Iowa City Public Library is committed to providing the best collection to support the community’s information and leisure needs. The purpose of this policy is to guide the development and maintenance of collection materials in accordance with the mission and values of the Library and to inform the public about the principles guiding collection development decisions. 601.12 Collection development is the ongoing process of assessing materials available for purchase or licensing, and making decisions on their inclusion and on their retention. It also includes creation of and access to original content. 601.13 Under the direction of the Collection Services Coordinator, responsibility for collection development lies with librarians who apply professional knowledge, experience, and this policy in making decisions as well as the catalogers who determine where an item is placed within the collection. Selectors maintain a collection plan for developing and maintaining the Library’s collection. Ultimate responsibility for collection development lies with the Director. 601.2 Guidelines 601.21 Materials selected for the collection will support the Library’s mission and values and meet the current and long-term needs of Iowa City residents. Our collection serves all ages and abilities seeking information, education, culture, and recreation. The Library strives to offer the widest possible range of subjects and views in a variety of formats, treatments, and levels of difficulty. Other considerations include cost, quality of a work, space limitations, availability from approved vendors, current holdings, and community interest and demand. 601.22 Generally, collections are broad, current and popular, not archival or comprehensive. 601.23 Collection development will support priorities of the Library's strategic plan. 601.24 The Library subscribes to the principles embodied in the Library Bill of Rights and its Agenda Item 4C-13 32 ~~IOWACITY ,~ PUBLIC LIBRARY interpretations, Freedom to Read, and Freedom to View statements adopted by the American Library Association. 601.25 Including materials in the collection does not constitute endorsement of their contents. The Library recognizes that any given item may offend some patrons, but, because the Library follows accepted principles of intellectual freedom, it will not remove specific titles solely because individuals or groups may find them objectionable. 601.26 Digital materials may be provided through a content aggregator. The inclusion or exclusion of specific titles in these collections is made by the vendor and may not conform with the Library’s collection development guidelines. 601.27 The Library regularly evaluates what formats are offered in the collection. It considers patron use and demand, market availability, staff availability, and financial sustainability when adding or removing formats from the collection. 601.28 The Library welcomes suggestions and comments from the public. User suggestions for purchase will be evaluated in accordance with this policy and the collection development plans. 601.29 The Library takes the privacy policies of vendors into consideration when purchasing and licensing digital content. 601.3 Access to Materials 601.31 The Library categorizes and labels materials for the convenience of browsing and the ease of locating items. Collection Services staff consider information from publishers, reviews, library material vendors, and current holdings as they select, categorize, and label materials. 601.32 The Library does not isolate materials from the public except for the purpose of protecting them from damage or theft. Some in-house collections are purchased for the purpose of staff professional development or programming support. 601.33 We do not restrict access to Library materials based on age except in the case of select circulating equipment with high replacements costs, which require permission from a guardian for checkout to patrons under the age of 18. Student Access to Information and Materials (AIM) cardholders may be restricted from using specific collections based on the Memorandum of Agreement with the participating school districts and public libraries. Agenda Item 4C-14 33 ~~IOWACITY I'~ PUBLIC LIBRARY 601.34 The Library does not duplicate specialized resources available in other local libraries. We add curricular materials only when these resources serve the general public or meet specific needs for contracted services. 601.35 The Library participates in programs designed to provide patrons access to materials not owned, such as interlibrary loan, reciprocal borrowing agreements, and access to Internet resources. 601.36 The Library may place small outreach collections in agencies and institutions serving populations with limited library access. 601.37 Materials selected for the collection may be physically owned by the Iowa City Public Library or may be accessed through the Library’s or a vendor’s web site. If mutually beneficial, the Library may partner with other libraries to offer joint access to digital collections. 601.38 Remote electronic access to digital resources may be limited by licensing constraints. 601.4 Collection Maintenance 601.41 To ensure that the Library's collection is up-to-date and relevant to the community's needs, materials previously added to the collection are reevaluated on a regular basis. 601.42 Materials are removed from the collection if they are out-of-date, worn, damaged, duplicated, or no longer being used. Space, the cost of replacement, and the appearance of the collection are also factors. Locally significant materials may be retained. 601.43 Withdrawn materials may be placed in outreach collections, sold to book vendors, offered to other libraries, offered to the Friends Foundation for public sale, recycled, or discarded. Proceeds will support the Library’s mission. 601.5 Gifts 601.51 The Friends Foundation manages all gifts for the collection for the Iowa City Public Library. The Library does not generally accept in-kind gifts for the collection, but will consider adding materials by local authors or of local significance. Gifts are accepted for the collection with the understanding that the same guidelines of selection and retention are applied to gifts as to any materials acquired by purchase. 601.52 Although gifts are not accepted with stipulations, Library staff will consider the Agenda Item 4C-15 34 ~~IOWACITY ,~ PUBLIC LIBRARY interests of the donors in determining how to use monetary gifts. Adopted: 05/24/1976 Revised: 03/27/1980 Revised: 04/25/1985 Revised: 02/25/1988 Revised: 10/26/1989 Revised: 11/21/1991 Revised: 04/27/1995 Revised: 12/17/1998 Revised: 03/28/2002 Revised: 02/11/2005 Revised: 02/28/2008 Revised: 03/24/2011 Revised: 01/23/2014 Revised: 11/17/2016 Revised: 11/21/2019 Revised: 04/28/2022 Revised: 11/17/2022 Revised: 02/22/2024 Revised: 11/20/2025 Agenda Item 4C-16 35 ~~IOWACITY ,~ PUBLIC LIBRARY Agenda Item 4D-1 36 Background Info/Sources State Historical Society (SHS) history : https://en.wikipedia.org/wiki/State_Historical_Society_of_lowa ~~I OWACITY ,~ PUBLIC LIBRARY SHS website re transition: https://history.iowa.gov/research/collection-iowa-city#iowa-city-branch-transition-timeline SHS deaccession: https ://www.legis.iowa.gov/docs/iac/rule/02-05-2025.223.13.6.pdf ICPL History : https://www.icpl.org/about/history City statement: (see printout/email) AHA Statement: https://www.historians.org/news/aha-sends-letter-in-support-of-the-state-historical-society-of-iow a-research-center/ Use of prison labor: https://littlevillagemag.com/state-historical-society-iowa-city-protests-lawsuit-prison-labor/ Lawsuit: https://www.kcrg.com/2025/10/02/historians-donors-sue-state-historical-society-over-iowa-city-fa ci I ity-closu re/ Special Master request: https://www.thegazette.com/state-government/historians-archivists-want-special-master-to-inves tigate-undoing-of-state-historical-society-in-i/ Court order: https://www.desmoinesregister.com/story/news/2025/10/24/court-rules-state-historical-society-m ust-keep-materials-in-iowa-city/86882097007 Statement Draft The State Historical Society of Iowa (SHSI) first opened an Iowa City location in 1857, forty years before the founding of the Iowa C ity Public Library. For almost 175 years, Iowans have accessed and entrusted the Iowa City SHSI location to conduct research on Iowa history and genealogy and to preserve their own artifacts and legacies. Patrons of ICPL and surrounding libraries are routinely referred to the SHSI for precisely this purpose--to seek and preserve information important to Iowans and the history of our state. The Iowa City SHSI collection includes artifacts as diverse as archives of local newspapers, personal papers of prominent Iowans, historic court records, old Iowa City Council records, the archives of Iowa City 's now-closed public access television station , and more. These records are important to preserving the unique identity of Iowa City, Johnson County, and the state as a whole. On June 17, 2025, the SHSI announced that it would be closing the Iowa City branch by the end of December. This decision was made despite current Iowa law (Iowa Code 8A.707(2)) requiring that the Department of Administrative Services "shall. .. Maintain research centers in Des Moines and Iowa City." Keeping a research center in Iowa City is not optional. Despite the requirements of state law, the SHSI has moved forward with moving collections from Iowa City to Des Moines. These delicate collections often require special handling. In a shocking display of disregard for the trust Iowans have shown in the SHSI to preserve our precious history, the SHSI has hired unqualified prison laborers to move the collections to Des Moines. On the first day of work, they left materials outdoors in rainy conditions. The deaccession (removal) process for materials from SHSI collections includes removing materials that "a. Are no longer deemed relevant and appropriate for the collections; or b. Have deteriorated beyond repair and usefulness: or c. Pose danger to other parts of the collections." After staying out in rainy conditions, how many records that were once whole are now deteriorated beyond repair and usefulness, or pose a danger to other parts of the collections? Deaccessions also require a public hearing. If those hearings only take place in Des Moines, do they truly give fair access to the public that has long invested in the Iowa City SHSI artifacts? We don't doubt that the Des Moines SHSI staff want as much as anyone to preserve the state's history. But the Iowa City branch has special meaning, and special collections, to the people of Iowa City and Johnson County, the populations that ICPL serves. Based on what has occurred to date, it does not appear that the collections can be safely or legally removed from the Iowa City branch location. In addition, many of the locally important materials cannot be taken on by local organizations; they lack the expertise or the space to house those collections. The Library Board of Trustees of the ICPL therefore joins the Iowa City Council and the American Historical Association in calling for the Iowa City Research Center of the SHSI to remain in place and open to the public. Barring that, we call for the collections to be moved by qualified individuals with the greatest care taken to maintain their integrity, and for the public hearings on deaccession to take place in Iowa City rather than Des Moines. Agenda Item 4D-2 37 ~~IOWA CITY ,~ PUBLIC LIBRARY ww\v.icgov.org CITY COUNCIL Bruce Teague Mayor Mazahir Sallh Mayor Pro Tern Megan Alter Laur a Bcrgus Shawn Harmsen Josh Moe Oliver Weilein September 16, 2025 Governor Kim Reynolds Iowa State Capitol 1007 East Grand Avenue Des Moines, IA 50319 Kraig Paulsen Director of the Department of Management Iowa State Capitol 1007 East Grand Avenue Des Moines, IA 50139 Re: Announced Closure of the State Historical Society of Iowa Research Center in Iowa City Dear Honorable Governor Reynolds and Director Paulsen: On behalf of the City Council of the City of Iowa City I am writing to express our deep concern about the decision to close the State Historical Society of Iowa Research Center in Iowa City. The City and its residents believe that the loss of this facility, its collections, and the access it provides through careful curating of historical records and collections would be a detriment to our community, our higher educational system and the students and faculty that contribute to its great success, the general public across the State of Iowa, and to the descendants of the indigenous people of this land. The City of Iowa City utilizes the Iowa City State Historic Facility for a variety of purposes including conducting research requiring access to original documents that helps us educate the public about our unique cultural heritage in Johnson County. In this manner, the resources play a critical role in preserving not only our built history, but also the many historical activities and events that have been a part of our local and State history. The City has also contributed materials of historical value to the State Historical Society and have relied on the expertise of the staff to ensure those documents and resources will be properly preserved. Finally, the City often refers residents and researchers to the facility who seek information that is uniquely contained in the collections of the Stale Historical Society of Iowa Research Center. As a City Council representing the people of one of Iowa's largest and growing population centers, our interest in this matter lies in much more than just impact to City government operations. We are also gravely concerned about the impact to our entire community and take seriously the impact this facility closing would have to our neighboring communities around Iowa, particularly in eastern Iowa. Here are just a few of those concerns we respectfully ask you to consider. Agenda Item 4D-3 38 ~4' IOWA C ITY LIBRARY 1.Formal Education and Research Opportunities.The Iowa City facility provides a valuable, accessible, and user-friendly resource for high school, undergraduate, graduate students, and faculty interested in studying Iowa history. 2.Informal Education and Research Opportunities.The Iowa City collection is a model for public access to historical documents and artifacts. Whether interested in genealogy, community history, or just needing to satisfy curiosity, people from all over the state benefit from this facility. 3.Iowa's Rich literary and Cultural Contributions.A benefit to Iowa City, the University of Iowa, and the entire state of Iowa, programs like the Iowa's Writers Workshop train and support talented authors, some of whom take advantage of the State Historical Society Iowa City facility to research works of fiction and non-fiction alike. More than just books and articles, access to the current facility has helped inspire and inform screenplays and films. Not only does this provide a cultural boost to the state, but also an economic boost. 4.Iowa's Commitment to Preserving the History of its Citizens.This is our state history. It is precious and it is sacred. These artifacts are not just ours, but they belong to future generations as yet unborn. Once they are lost, they are lost forever. It is our duty in the present to preserve them. This collection is currently being preserved and being made accessible in the Iowa City facility, as is right and proper. 5.Iowa's Commitment to Preserving the History of its First Citizens.The state, and in pa rticular the Iowa City facility, have been entrusted to protect artifacts and documents from Iowa's indigenous peoples, including the Meskwaki. This is also our state history. It is our duty in the present to preserve them. The City of Iowa City respectfully requests that you reconsider plans to close the facility and recommit to fully supporting those operations. At a minimum we ask for a pause and an opportunity for engagement on this matter. Further conversation with all stakeholders will ensure that every path forward is fully explored and the decision that is made will be done so with full knowledge of the alternatives and associated impacts. Thank you for your consideration and we look forward to your response. Sincerely, � - - -, ,.fLIJL� lo��ruce TeaguHn behalf of the entire City Council Agenda Item 4D-4 39 ~~I OWACITY ,~ PUBLIC LIBRARY Carnegie Corporation Gift The Iowa City Public Library will receive a $10,000 gift from the Carnegie Corporation of New York, the foundation established by Andrew Carnegie. The Carnegie Corporation of New York funded the construction of 1,681 free public libraries across the nation between 1886-1917, including the 1904 building of the Iowa City Public Library. In recognition of the 250th anniversary of the signing of the Declaration of Independence and Carnegie’s belief that libraries are “cradles of democracy,” the foundation will award $10,000 to all libraries that received a grant during that historic era. The Carnegie Corporation asked that the gift is put towards furthering our mission or benefiting our community. We expect to receive the gift in January 2026. Prior to 1904, the Iowa City Public Library was housed in two separate locations, both as 2nd floor rentals of existing businesses. To establish a free-standing location, the Board of Trustees turned to the Carnegie Corporation, officially requesting funds in the summer of 1901. In March of 1902, seven Iowa communities received a letter from the foundation granting funds to erect library buildings, including Iowa City. The foundation initially granted $25,000 to Iowa City based on the population, but the Board successfully secured an additional $10,000. The Board leveraged the community’s financial support through levies, community gifts, and endowments, as well as documented library use and demand for space, to convince Carnegie of Iowa City’s additional needs. Even though our library was only open for five years, the community “[exceeded] by far the record of any other public library established in the state in cities of equal, or even one-third greater, population.”1 Our community was a community of library users. It still is. The 1904 Carnegie library served as our building until 1980, when the library moved across the street 1 “Letter from the Iowa City Public Library Board and City Council to Andrew Carnegie, July 16, 1901.” Quoted by Lolly Parker Eggers in “A Century of Stories: The History of the Iowa City Public Library, 1896 -1997. Published by the Iowa City Public Library Friends Foundation, 1997. page 98. Agenda Item 5A-1 Director’s Report Prepared for the November 20, 2025 Meeting of the Library Board of Trustees Anne Mangano, Library Director 40 ~~IOWACITY ,~ PUBLIC LIBRARY to its current site. Annual State Report Every October, the State Library of Iowa collects statistics from public libraries. The data covers funding, expenditures, personnel, collection and programming use, offered services, and other operational statistics. Attached is our completed survey for FY25. While the survey is used by the State to determine funding through the Enrich Iowa program (our yearly grant from the state), the survey also serves as the basis for the State’s annual “Iowa Public Library Statistics.” This yearly statistical resource is a great place to compare metrics against neighboring libraries and other urban public libraires. The yearly data books are typically published in May. You can find more information about comparative statistics here: https://statelibraryofiowa.gov/resources/iowa-library-statistics Upcoming Events Legislative Reception: Monday, December 1st, 5:30pm-7:00pm Digital Media Lab I encourage everyone to attend the Public Libraries of Johnson County’s annual legislative reception. The Iowa City Public Library will host the event on Monday, December 1st from 5:30pm to 7:00pm in the Digital Media Lab. This event is a great opportunity to connect with local legislators and speak about the importance of public libraries to our local communities. The theme of the evening is public libraries build community. Iowa City will focus on our wealth of community partnerships. Inservice Day: Friday, December 12 th, 8:00am-4:00pm, Meeting Room A You are cordially invited to attend our annual Inservice Day on Friday, December 12th. Inservice Day is our annual staff training and development day; the building is closed to the public. Our Inservice Day committee, Don Delp, Melody Dworak, Mac Edwards, Angela Pilkington, Katie Roche, Jen Royer, and Brian Visser, put together a fun and informative day. In the morning, we celebrate important milestones in our colleagues’ careers. We will also learn about conflict de-escalation with the public and discuss building needs with the architect. In the afternoon, we will focus on intellectual freedom and how to handle concerns from the public, as well as adopting Agenda Item 5A-2 41 ~~IOWACITY I"'~ PUBLIC LIBRARY }OI:Ul: 11nIDJG'h'lI£'. IIBRIIRl[S~ Dl•hOO'ffTIM 1 --PLEASE JOIN us FOR THE --!fJ:oo.}'!U!Ll IOWAC~TV NORTH IIBERTV ,fl::.Wfl( SOION ~s'lJ,'illIDI TIFFIN Johnson County Public Libraries Annual Legislative Reception Monday, December l 5:30 -7:00 pm Digital Media Lab, 2nd Floor Iowa City Public Library problem-solving skills during times of change. Look for a formal invitation in your email. You are welcome to attend the entire day of activities or specific sessions or meals. Breakfast and lunch are provided. Agenda Item 5A-3 42 ~~IOWACITY ,~ PUBLIC LIBRARY Iowa City Public Library FY25 Iowa Public Library General Information Survey Section A - General Information (Reporting period July 1, 2024 to June 30, 2025 - unless otherwise specified) Due October 31, 2025 Review the contact information below. Users cannot directly change data for questions A01 to A10. If any information has changed, answer Yes to number A11 and enter a note for the corresponding question. The State Library will verify and update the data. For Section A, report the most current information available. A01 Library Name IOWA CITY PUBLIC LIBRARY A02 Library District SE=Southeast A03 Street Address 123 S LINN ST A04 City IOWA CITY A05 Zip 52240 Mailing Address A06 Mailing Address 123 S LINN ST A07 City IOWA CITY A08 Zip 52240 Other Contact Information A09 County JOHNSON A10 Phone (319) 356-5200 A11 Has any information in questions A1 to A10 changed in the past year? YES, answer YES on the pulldown menu and enter a correction in a note. NO - answer NO on the pulldown menu and continue with question A14. No A12 City population (2020 decennial population) 74,828 Agenda Item 5A-4 43 ~~IOWACITY ,~ PUBLIC LIBRARY A13 Library Size Code H A14 Library Director/Administrator Name Anne Mangano (Interim Director) Section B - Paid Staff and Salary Information Include unfilled positions if a search is currently underway. Include all paid staff on the library's payroll. Do not report workers paid by other agencies such as Green Thumb employees or work study students. Do not report workers hired through a cleaning or landscape business. Report all positions as of June 30, 2025. B01 Total number of paid librarians 15 B02 Total number of all paid librarian hours worked per week 600.00 B03 Paid librarians FTE 15.00 B04 Total number of all other paid staff 93 B05 Total number of all other paid staff hours worked per week 1959.20 B06 All other paid staff FTE 48.98 B07 Total number of paid staff 108 B08 Total paid staff FTE 63.98 Levels of Education B09 How many of the paid librarians from line B01 have an ALA accredited masters of library science degree? 15 B10 Total number of hours worked per week by librarians from line B09 with an ALA accredited masters of library science degree 600.00 B11 Total FTE librarians with ALA accredited masters of library science degree 15.00 B12 Starting date of current director in director's position (mm/dd/yyyy) 05/20/2025 Agenda Item 5A-5 44 ~~IOWACITY ,~ PUBLIC LIBRARY Salary Information: Report the hourly salary for the positions listed below if employed by your library. Do not report one staff member more than once even if they perform multiple jobs. Refer to the instructions for more detailed information on each position. Do not report assistant director or department heads unless that role is part of their official job description. Do not report workers paid by other agencies such as Green Thumb employees or work study students. Do not report workers hired through a cleaning or landscape business. Only report janitorial/building maintenance staff if they are an employee of the library. Report hourly salary amounts as of June 30, 2025. B13 Hourly salary of the director $69.54 B14 Hourly salary of assistant director N/A B15 Hourly average salary of department heads $52.51 B16 Hourly salary of the children's librarians $39.59 B17 Hourly average salary of library clerks $26.76 B18 Hourly average salary of shelvers or pages $15.64 B19 Hourly average salary of janitorial or building maintenance employees $20.74 Section C - Capital Income and Expenditures Capital income is intended to pay for large one-time library purchases. This section should not reflect any income or expenditure used for the regular operations of the library. If your library had any major one-time capital expenditures during FY25 report them in this section. Otherwise, skip to section D. For Capital Income and Expenditures Show all sources of capital funds for FY25 (July 1, 2024 - June 30, 2025). If your library does not receive capital income from a source, enter a 0 (zero). If your library receives capital income from a source, but the amount is unknown, enter N/A. Report all capital income and expenditures in whole dollars only. Round to the nearest dollar. Agenda Item 5A-6 45 ~~IOWACITY ,~ PUBLIC LIBRARY For Capital Income Report all income for major capital expenditures, by source of income. Include funds received for: Capital Income C01 Capital funds from local government (city, county) $62,744 C02 Capital funds from state sources $0 C03 Capital funds from federal sources $0 C04 Capital funds from private sources $0 C05 Total capital income $62,744 Capital Expenditures C06 Total capital expenditures $112,864 Section D - Operating Income and Expenditures Agenda Item 5A-7 46 • • • • • • • • • • • • • ~~I OWACITY ,~ PUBLIC LIBRARY OPERATING INCOME Operating income covers the current and recurrent costs necessary to support the provision of library services. Report income used for operating expenditures by source. Include federal, state, local, and non- governmental income. REPORT ALL SOURCES OF FUNDS FOR FY25 (JULY 1, 2024 - JUNE 30, 2025). If your library does not receive operating income from a source enter a 0 (zero) If your library receives operating income from a source, but the amount is unknown, enter N/A Report all income in whole dollars only. Round to the nearest dollar DO NOT REPORT Total Governmental Operating Income D01 City income received from the city's general fund (exclude income from special levies) $6,497,192 D02 City income received from special levies $10,402 D03 County income received from all counties $611,069 D04 Income received from contracting cities in Iowa. Do not report income from your own city on this line. $103,210 D05 Other governmental income received $0 D06 Total local government operating income received $7,221,873 D07 State income received from the State Library of Iowa (Enrich Iowa - Direct State Aid, Open Access, ILL Reimbursement) Prefilled and locked by the State Library. $65,627 D08 Other income received from the State of Iowa $0 Agenda Item 5A-8 47 • • • • • • • ~~I OWACITY ,~ PUBLIC LIBRARY D09 Total state government operating income received $65,627 D10 Total federal government income received $0 Non-Governmental Operating Income D11 Total non-governmental grants received $0 D12 Endowments and gifts received (only report if money was spent in FY25) $127,470 D13 Fines and/or fees received $473 D14 Other income received $87,134 D15 Total non-governmental operating income received $215,077 Total Operating Income D16 Total operating income received $7,502,577 OPERATING EXPENDITURES Operating expenditures are the current and recurrent costs necessary to support the provision of library services. Significant costs, especially benefits and salaries, that are paid by other taxing agencies (government agencies with the authority to levy taxes) "on behalf of" the library may be included if the information is available. Only such funds that are supported by expenditure documents (such as invoices, contracts, payroll records, etc.) at the point of disbursement should be included. REPORT ALL EXPENDITURES INCLUDING GRANTS AND COOPERATIVE ARRANGEMENTS. If your library does not expend operating funds for an item, enter a 0 (zero) If your library expends operating funds for an item, but the amount is unknown, enter N/A To ensure accurate reporting, consult your business officer or city clerk regarding this section Report only money expended during FY25 (July 1, 2024 - June 30, 2025), regardless of when the money may have been received Report all expenditures as whole dollars only. Round fractions to the nearest whole dollar DO NOT REPORT The value of free items Estimated Costs Capital expenditures as reported in Section C E-Rate discounts as expenditures D17 Total salaries and wages expenditures (before deductions) $4,351,528 Agenda Item 5A-9 48 • • • • • • • • • ~~I OWACITY ,~ PUBLIC LIBRARY D18 Total employee benefits expenditures (health insurance, Social Security tax, retirement, etc.) This amount cannot be $0. If you are unsure of benefits amount, or this is a volunteer-run library, report N/A. $1,542,295 D19 Total staff expenditures $5,893,823 D20 Print physical collection expenditures $238,348 D21 Audio physical collection expenditures -- All physical formats, including tape, CDs, etc. Do not report downloadable expenditures on this line. $14,108 D22 Video physical collection expenditures -- All physical formats, including tape, Blu-Ray, DVD, etc. Do not report downloadable expenditures on this line. $25,943 D23 Other physical collection expenditures for any materials not listed above (puzzles, art prints, puppets, cake pans, etc.) $13,765 D24 Total physical non-print collection expenditures $53,816 D25 Total physical collection expenditures $292,164 D26 Bridges e-book collection expenditures. Report Bridges e-book expenditures only. Prefilled and locked by the State Library. $0 D27 All other e-book collection expenditures. Report Advantage e-book expenditures on this line. $121,872 D28 Total e-book collection expenditures $121,872 D29 Bridges downloadable audio collection expenditures. Report Bridges expenditures only. Prefilled and locked by the State Library. $0 D30 All other downloadable audio collection expenditures. Report Advantage downloadable audio expenditures on this line. $127,168 Agenda Item 5A-10 49 ~~IOWACITY ,~ PUBLIC LIBRARY D31 Total downloadable audio collection expenditures $127,168 D32 Total downloadable video collection expenditures. Report Advantage downloadable expenditures on this line. $0 D33 Total Electronic Information collection expenditures. This includes databases, Freegal, Hoopla, etc. Do not report expenditures for products subsidized or managed by the State Library such as Bridges. $179,592 D34 Total downloadable and Electronic Information collection expenditures $428,632 Total collection expenditures $720,796 D36 All other operating expenditures (phone, lights, heating, cooling, Internet access, insurance, etc.) $942,171 D37 Total of all operating expenditures $7,556,790 Section E - Library Collection NUMBER HELD AT START OF YEAR - The number of items owned by the library at the start of the fiscal year (July 1, 2024). To assist with determining this number, we have prefilled lines E01, E05, E09, and E13 based on end of year numbers from last year as reported on lines E04, E08, E12, and E16. Note that these values are not locked, so you can change them if needed. NUMBER ADDED DURING FISCAL YEAR - The number of items added to the collection during the fiscal year (July 1, 2024 - June 30, 2025) whether through purchase or donation. NUMBER WITHDRAWN DURING FISCAL YEAR - The number of items withdrawn from the collection during the fiscal year (July 1, 2024 - June 30, 2025) whether through weeding, loss, or other cause. NUMBER HELD AT END OF YEAR - The number of items owned by the library at the end of the fiscal year (June 30, 2025). E01 Printed books (# of items), held at start of year 164,533 E02 Printed books (# of items), added during year 17,842 E03 Printed books (# of items), withdrawn during year 16,990 Agenda Item 5A-11 50 ~~IOWACITY ,~ PUBLIC LIBRARY E04 Printed books (# of items), held at end of year 165,385 E05 Audio materials (# of physical items), held at start of year 15,605 E06 Audio materials (# of physical items), added during year 318 E07 Audio materials (# of physical items), withdrawn during year 1,712 E08 Audio materials (# of physical items), held at end of year 14,211 Video materials (# of physical items), held at end of year 18,588 E13 Other library materials (# of physical items), held at start of year 1,290 E14 Other library materials (# of physical items), added during year 140 E15 Other library materials (# of physical items), withdrawn during year 72 E16 Other library materials (# of physical items), held at end of year 1,358 E17 Total physical items, held at start of year 199,911 E18 Total physical items, added during year 19,628 E19 Total physical items, withdrawn during year 19,997 E20 Total physical items, held at end of year 199,542 Agenda Item 5A-12 51 ~~IOWACITY ,~ PUBLIC LIBRARY E-Books E-books are the digital equivalent of printed books that may be accessed online from an electronic device. E-books also include e-comics. Do not consider resources available for free in the public domain when answering the following questions. Answer YES or NO, if unknown, report MISSING. E21 Did the library provide access to e-books purchased solely by the library? Yes E22 Did the library provide access to e-books purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? Yes E23 Did the library provide access to e-books provided by the state library agency or another state agency? No Downloadable Serials Downloadable serials are periodic digital publications equivalent to printed newspapers, magazines, and similar media that are viewed as entire issues rather than as single articles returned from a research query. Do not consider resources available for free in the public domain when answering the following questions. Answer YES or NO, if unknown, report MISSING. E24 Did the library provide access to downloadable serials purchased solely by the library? Yes E25 Did the library provide access to downloadable serials purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? Yes E26 Did the library provide access to downloadable serials provided by the state library agency or another state agency? No Downloadable Audio Downloadable audio are digital files of sound only (e.g., audiobooks, music) that may be accessed online from an electronic device. Do not consider resources available for free in the public domain when answering the following questions. Answer YES or NO, if unknown, report MISSING. E27 Did the library provide access to downloadable audio purchased solely by the library? Yes Agenda Item 5A-13 52 ~~IOWACITY ,~ PUBLIC LIBRARY Yes No E28 Did the library provide access to downloadable audio purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? E29 Did the library provide access to downloadable audio provided by the state library agency or another state agency? Downloadable Video Downloadable videos are digital files of moving visual images with or without sound (e.g., movies, television shows) that may be accessed online from an electronic device. Do not consider resources available for free in the public domain when answering the following questions. Answer YES or NO, if unknown, report MISSING. E30 Did the library provide access to downloadable video purchased solely by the library? Yes E31 Did the library provide access to downloadable video purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? Yes E32 Did the library provide access to downloadable video provided by the state library agency or another state agency? No Research Databases Research databases are organized collections of electronic data or records (e.g., facts, abstracts, articles, bibliographic data, texts, photographs) that can be searched to retrieve information. Do not consider resources available for free when answering the following questions. Answer YES or NO, if unknown, report MISSING. E33 Did the library provide access to research databases purchased solely by the library? Yes E34 Did the library provide access to research databases purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? Yes E35 Did the library provide access to research databases provided by the state library agency or another state agency? Yes Agenda Item 5A-14 53 ~~IOWACITY ,~ PUBLIC LIBRARY Online Learning Platforms Online learning platforms primarily provide instruction, tools, and resources to enhance education, lifelong learning, and skill building. Platforms may offer homework assistance, language learning, test preparation, professional development, resume assistance, hobby instruction, etc. Do not consider resources available for free when answering the following questions. Answer YES or NO, if unknown, report MISSING. E36 Did the library provide access to online learning platforms purchased solely by the library? Yes E37 Did the library provide access to online learning platforms purchased via a consortium, cooperative, or other similar group at the local, regional, or state level? Yes E38 Did the library provide access to online learning platforms provided by the state library agency or another state agency? Yes Section F - Circulation and Use Counts Report circulation for FY25 (July 1, 2024 to June 30, 2025). Circulation should only be counted for items checked out of the library's collection for use outside of the library, including renewals. DO NOT count automatic renewals as circulation. DO NOT count in-house use or computer use as circulation. Circulation Transactions of Physical Items F01 Adult books 315,972 F02 Young adult books 13,122 F03 Children's books 311,605 F04 Video recordings (physical formats) 134,129 F05 Audio recordings (physical formats) 27,078 F06 Serials (physical formats)5,904 F07 All other physical items (CD- ROM based products, puzzles, art prints, pamphlets, cake pans, puppets, WiFi Hotspots, tools, video games, etc.) 12,534 F08 Total PHYSICAL circulation by material type 820,344 Agenda Item 5A-15 54 ~~IOWACITY ,~ PUBLIC LIBRARY Lines F09 and F10 should be reported as individual counts. They do not need to add up to a total. These counts are part of the physical total as reported on line F08. Do not count electronic use for lines F09 or F10. F09 Circulation of physical items to the rural population of your own county: 56,823 Use of Downloadable Material F11 Bridges e-books, including use of Advantage titles. Prefilled and locked by the State Library. 0 F12 All other e-books - do not count downloads from services such as Freegal, Freading, Hoopla, etc. on this line. 125,023 F13 Total use of e-books 125,023 F14 Total downloadable video recordings - do not count downloads from services such as Freegal, Freading, Hoopla, etc. on this line. 77,114 F15 Bridges downloadable audio recordings, including use of Advantage titles. Prefilled and locked by the State Library. 0 F16 All other downloadable audio recordings - do not count downloads from services such as Freegal, Freading, Hoopla, etc. on this line. 141,248 F17 Total use of downloadable audio recordings 141,248 F18 Bridges electronic serials - including use of Advantage titles. Prefilled and locked by the State Library. 0 F19 All other electronic serials – Include RB Digital or similar 62,962 F20 Total use of electronic serials 62,962 F21 Total use of downloadable materials 406,347 Agenda Item 5A-16 55 ~~IOWACITY ,~ PUBLIC LIBRARY Circulation and Use Totals F22 Total Circulation of physical and downloadable materials (This is the same as Total circulation by material type on previous year's surveys). 1,226,691 Interlibrary Loan The State Library will automatically fill in data from the SILO ILL service. If your library only uses SILO for ILL, you can skip F23 to F28. Examples of other ILL services are OCLC or print forms. Total Interlibrary Loan received from other libraries 2,919 F26 ILL Provided to other libraries using the SILO ILL service. Prefilled and locked by the State Library. 1,323 F27 ILL Provided to other libraries using all other ILL services. Do not report SILO ILL on this line. 291 F28 Total Interlibrary Loan provided to other libraries 1,614 Other Use Counts F29 Current total number of registered users as of June 30, 2025 43,247 F30 Door count annually 563,656 F31 Is annual door count based on an annual count (i.e. with a door counter) or an annual estimate based on a typical week or weeks? Choose one of the options listed below. CT - Annual Count F32 Total number of reference transactions annually 28,746 Agenda Item 5A-17 56 ~~IOWACITY ,~ PUBLIC LIBRARY F33 Is number of annual reference transactions based on annual count (i.e. year-long tally marks) or an annual estimate based on a typical week or weeks? Choose one of the options below. CT - Annual Count F34 Number of Internet computers for public use 90 F35 Number of uses of public Internet computers ANNUALLY (You may count a typical week and multiply by 52) 52,595 F36 Is the number of uses of public Internet computers based on an annual count (i.e., year-long tally marks) or an annual estimate based on a typical week or weeks? Choose one of the options listed below. CT - Annual Count F37 Total number of wireless sessions annually 145,334 F38 Is the number of wireless sessions based on an annual count (i.e. year-long tally marks) or an annual estimate based on a typical week or weeks? Choose one of the options listed below. Libraries that use WhoFi only should report as an annual count. CT - Annual Count F39 Website visits for libraries with a PLOW website annually. Prefilled and locked by the State Library. 0 F40 Website visits for all other libraries annually. Libraries unable to collect a count of their website visits should report N/A. Libraries without websites should report -3. 640,854 F41 Did your library offer automatic renewal for any physical materials during the reporting period? NOTE: Patrons do not have to take any action for automatic renewals. The Integrated Library System [ILS] rules determine how/when automatic renewals occur. Answer YES or NO, if unknown, report MISSING. Yes Agenda Item 5A-18 57 ~~I OWACITY ,~ PUBLIC LIBRARY LIBRARY PROGRAMS Live Program Sessions A live program session is any planned event which introduces the group attending to library services or which provides information to participants. Program sessions may cover use of the library, library services, or library tours. Program sessions may also provide cultural, recreational, or educational information. Examples of these types of program sessions include, but are not limited to, film showings, lectures, story hours, literacy programs, citizenship classes, and book discussions. INCLUDE All program sessions that are sponsored or co-sponsored by the library. For a program session to be sponsored or co-sponsored by the library, the library must contribute financial resources or staff time toward the program session. For a program session that is part of a larger community event (such as a farmer’s market or festival), it is not necessary for the library to also sponsor or organize the larger event. Both on-site and off-site program sessions. For example, include a storytime at a farmer’s market or a presentation to a school group about library resources conducted at a school. Live-streamed virtual (synchronous) program sessions that are sponsored or co-sponsored by the library. Program sessions with attendance of zero or one if they were intended for a group. Section G - Programs and Content Recordings Agenda Item 5A-19 58 • • • • • • • • • • ~~I OWACITY ,~ PUBLIC LIBRARY audience to view tor list to on-demand. Do not include promotional or marketing content. Recordings of program content are counted separately from live programs as indicated below. If a program is hybrid (i.e., in-person and virtual) then report it as in-person. Do not double count. Children Ages 0-5 G01 Total number of live, in-person, onsite library programs for children ages 0-5 294 G02 Total number of people attending live, in-person, onsite library programs for children ages 0-5 12,365 G03 Total number of live, in-person, offsite library programs for children ages 0-5 447 G04 Total number of people attending live, in-person, offsite library programs for children ages 0-5 11,268 G05 Total number of live, virtual library programs for children ages 0-5 0 G06 Total number of people attending live, virtual library program for children ages 0-5 0 G07 Total number of library programs for children ages 0-5 741 G08 Total number of people attending library programs for children ages 0-5 23,633 Children Ages 6-11 G09 Total number of live, in person, onsite library programs for children ages 6-11 183 G10 Total number of people attending live, in-person, onsite library programs for children ages 6-11 3,557 G11 Total number of live, in-person, offsite library programs for children ages 6-11 0 G12 Total number of people attending live, in-person, offsite library programs for children ages 6-11 0 Agenda Item 5A-20 59 ~~IOWACITY ,~ PUBLIC LIBRARY G13 Total number of live, virtual library programs for children ages 6-11 0 G14 Total number of people attending live, virtual library programs for children ages 6-11 0 Total number of library programs for children ages 6-11 183 G16 Total number of people attending library program for children ages 6-11 3,557 Young Adults Ages 12-18 G17 Total number of live, in person, onsite library program for young adults 150 G18 Total number of people attending live, in-person, onsite library programs for young adults 980 G19 Total number of live, in-person, offsite library programs for young adults 36 G20 Total number of people attending live, in-person, offsite library programs for young adults 742 G21 Total number of live, virtual library programs for young adults 0 G22 Total number of people attending live, virtual library program for young adults 0 G23 Total number of library programs for young adults 186 G24 Total number of people attending library program for young adults 1,722 Adults Aged 19 or Older G25 Total number of live, in person, onsite library program for adults 146 Agenda Item 5A-21 60 ~~IOWACITY ,~ PUBLIC LIBRARY G26 Total number of people attending live, in-person, onsite library programs for adults 5,134 G27 Total number of live, in-person, offsite library programs for adults 35 G28 Total number of people attending live, in-person, offsite library programs for adults 411 G29 Total number of live, virtual library programs for adults 33 G30 Total number of people attending live, virtual library program for adults 224 Total number of library programs for adults 214 G32 Total number of people attending library program for adults 5,769 General Interest - For All Ages G33 Total number of live, in person, onsite general interest library programs 267 G34 Total number of people attending live, in-person, onsite general interest library programs 19,472 G35 Total number of live, in-person, offsite general interest library programs 18 G36 Total number of people attending live, in-person, offsite general interest library programs 2,531 G37 Total number of live, virtual, general interest, library programs 0 G38 Total number of people attending live, general interest, virtual library programs 0 G39 Total number of live general interest library programs 285 Agenda Item 5A-22 61 ~~IOWACITY ,~ PUBLIC LIBRARY G40 Total number of people attending live general interest library programs 22,003 G41 Total number of live, in-person, onsite library programs 1,040 G42 Total number of live, in-person, offsite library programs 536 G43 Total number of live, virtual library programs 33 G44 Total number of people attending live, in-person, onsite library programs 41,508 G45 Total number of people attending live, in-person, offsite library programs 14,952 G46 Total number of people attending live, virtual library programs 224 G47 Total number of live library programs 1,609 G48 Total number of people attending live library programs 56,684 Program Content Recordings A program content recording is any recording of program content that cannot be viewed live as it unfolds (i.e., on-demand streaming). Only include program presentations posted during the reporting period. Regardless of the number of platforms on which a presentation is posted, count each unique presentation only once. Include program sessions hosted on Facebook Premiere that are not facilitated by a staff member. The count of views of asynchronous program presentations for a period of THIRTY (30) days after the presentation was posted, even if that period extends beyond the survey reporting period (or fiscal year). For program presentations made available via Facebook, count unique 1-minute views of each video. For those made available via other platforms, count unique views of each video. For recorded program presentations that are recordings of live, virtual program sessions, exclude live attendance; live attendance should have already been counted on lines G06, G14, G22, G30, or G38. G49 Total number of program content recordings 64 G50 Total number of views of program content recordings 75,974 Agenda Item 5A-23 62 ~~IOWACITY ,~ PUBLIC LIBRARY Patron-Directed Activities Below is a list of activities that are patron directed and sometimes known as passive, self-directed, or indirect programming. All answers are prefilled with 0. If you do not provide a listed service you can leave it as a 0. If you provide a service but are unsure of how many times it was used, answer with an estimate, or N/A. Otherwise provide the number of times each service is used ANNUALLY. Do not count the number of items created, only count the number of times a service is used. Do not include anything provided as a part of a library sponsored, in-person, program. These counts should be accounted for in the programming counts listed above. For example, do not count coloring sheets used as part of a live, in-person, program as an indirect activity. Total number of make and take kits provided 350 Section H - Library Buildings - Hours and Square F Make sure to consider closures for all reasons when calculating number of hours and weeks open. For example, if your library is normally open for 52 weeks, but was closed for 20 weeks and open for 32 weeks in FY25, report 32 on line H02. H01 Total number of hours open to the public during FY25 (July 1, 2024 to June 30, 2025) at the main library only. Report actual number of hours open rather than scheduled hours open. 3,403 Agenda Item 5A-24 63 ~~IOWACITY ,~ PUBLIC LIBRARY H02 Total number of weeks open to the public during FY25 (July 1, 2024 to June 30, 2025) at the main library only (round to the nearest whole number of weeks). Report actual weeks open rather than scheduled weeks open. 52 H03 Square footage of main library. Prefilled and locked by the State Library. 81,276 Section H Part 2 - Branches and Bookmobiles Enter information for each branch or bookmobile on separate lines. Click the “Add Group” button to report multiple branches or bookmobiles. Do not include information for your main library in this section – that is already covered by questions H01-H03. Make sure to consider closures for all reasons when calculating the answers for H05 and H06. For example, if your branch or bookmobile is normally open for 40 weeks, but was closed for 10 weeks and open for 30 weeks, report 30 on line H06. If the Branch or Bookmobile name, address, or phone number has changed since last year, contact Gary Krob at gary.krob@iowa.gov NOTE: Libraries without branches should skip questions H04 to H07 and leave them blank. H04 Branch or bookmobile name.Iowa City Public Library Bookmobile H05 Total number of hours open to the public during FY25 (July 1, 2024 to June 30, 2025) at the branch or bookmobile. Report actual number of hours open rather than scheduled hours open. 865 H06 Total number of weeks open to the public during FY25 (July 1, 2024 to June 30, 2025) at the branch or bookmobile. Report actual number of weeks open rather than scheduled weeks open. 48 H07 Square footage of branch library (do not report bookmobile square footage) N/A Section H Totals H08 Total number of hours open annually at the main library and all branches. (Click the SAVE button to calculate the total.) 4,268 Agenda Item 5A-25 64 ~~IOWACITY ,~ PUBLIC LIBRARY H09 Total number of weeks open annually at the main library and all branches (Click the SAVE button to calculate the total.) 100 H10 Total square footage of main and all branch libraries (Click the "SAVE" button to calculate the total.) 81,276 Signature Page IMPORTANT – PLEASE READ: All libraries submitting an annual survey must also submit a Signature Page to certify accuracy. This document is also included in the Print Application Form. Follow the link below to electronically sign the form. Please do not fax or mail copies of this form to us. Signature Page Agenda Item 5A-26 65 ~~IOWACITY ,~ PUBLIC LIBRARY State Library of Iowa Annual Survey Signature Page FY25 The library director and board presi dent must sign this form to complete the annual survey. To fill out the form: 1.Choose your library's name from the dropdown list. 2.Fill out director's printed name. Date is filled in automatic ally. 3.Click on the "Signat ure Here" box on the "Signed (Director)" line. 4.Fill in your full legal name and valid email address. Your signature will automatic ally fill in using the "Type" option. Click one of the other radial buttons if you wish to use one of the other options. 5.Once you have filled out the signature page, check the "I agree ... " box, and then click on the blue "Apply Signature" bu tton. 6.Once the director has signed the form they need to send it to their board president. Click on the orange "Finalize & Submit" button. 7.A box will pop up requiring the board president's full name and valid email address. Fill those out and click the orange "Continue" button. You will receive a Thank You page and an email message as receipts. 8.The board president should receive an email asking them to sign the document. They should click on the "Sign Document'' button. 9.The board president should finish filling out the form. Once ready, click the orange "Finalize & Submit'' button. 10. The board president will receive a Thank You page and an email message as receipts. I certify that the 2025 Iowa Public Library General Informatio n Survey is correct to the best of my knowledge. 10-22-2025L.b Iowa City Public Library 1 rary ______________________ Date ________ _ Printed Name (Directortnne Mangano Robin Paetzold � .�,, .. ,� Printed Name (Board President) ________ Signed (Board President) ��,,::.:"bd""'''°'' Agenda Item 5A-27 66 I ~~I OWACITY ,~ PUBLIC LIBRARY ____________ Signed (Director)_l_.9-7!~:~~~J___ Programming Adult and teen programmers often take a break in August when the town gets quiet. September and October tend to be two of our busiest months of the year for program offerings and attendance. Some highlights from this year include: •A Q&A and meet-and-greet with author Elin Hilderbrand, cosponsored with Prairie Lights Books on September 24th. We had every chair set up in Meeting Room A and still had people sitting on the floor and standing in the doorways, 270 attendees in all! •On October 3rd we were cosponsors with the Iowa City Foreign Relations Committee for a discussion with Dr. Adam Goodman and Dr. Lina-Maria Murillo about the history of mass deportation in the United States during the past 150 years. 145 attended in person and via livestream. •Teen Services staff held work sessions at the Library and Southeast Middle School to create the pieces found in our Día de los Muertos community ofrenda – a public offering to remember those no longer with us. With the teens' help, the ofrenda was even larger this year! They made sugar skulls and a colorful tapete tapestry crafted with flower petals, sand, and sawdust. There were many visitors to the ofrenda from Oct. 31 through Nov. 3. One staff member shared this story: I was at a store downtown today, and the person ringing up my stuff recognized me from the library and said that the ofrenda upstairs is beautiful and mindful, and exactly the kind of thing some people need right now! Digital Media Lab Stacey and Victor do a great job understanding the needs of our Digital Media Lab users. We’ve turned away many potential users due to our inability to support iron -on decal and sticker printing. At least one patron tried without asking, and we’ve had to call for emergency repair on our laser printer fusers (high heat melts the special decal paper). In late September we added an Epson ET-2400 inkjet printer to fill this service gap and we’ve already had interactions with three users. It’s currently only available during DML Help Hours until we have a better handle on how it will work. Victor recently shared an update on a patron’s digital project using Digital Media Lab resources: [He has] a BA in Cinema from the University of Iowa and he's been coming into the DML and working with Premiere Pro a lot. Apparently, he's video editing a business course for a UK company and that's what he's been doing on our desktops. I've picked his brain more than once about using Premiere Pro Agenda Item 5B-1 Adult Services Department Report Prepared for the November 20, 2025 Meeting of the Library Board of Trustees Jason Paulios, Adult Services Coordinator 67 ~~IOWACITY ,~ PUBLIC LIBRARY •Cricut iron-on cutting and using the heat press •Transferring data between Android phones, working with cellphones in another language •Photoshop postcard designs, printed with inkjet •Cricut: iron-on for flags for a kindergarten international parade day •Scanning 35mm slides, color correction talk •Cutting clips in Premiere Pro and fixing rotation •Adding songs to Bandcamp •Answering questions about exporting to a flash drive, using flash drives with Mac and Windows, using apps for Debit Cards, passwords, and face ID with passkeys •Using the inkjet printer and Cricut for premium sticker printing •Working with InDesign and MS Word for cover letter project Agenda Item 5B-2 professionally and what his process is. Some highlights from October in the Digital Media Lab: 68 ~~IOWACITY ,~ PUBLIC LIBRARY Impact and Community Connection The Community and Access Services (CAS) Department continues to advance the Library’s mission through inclusive outreach, responsive service, and strong community partnerships. This fall, our team was especially active in connecting with the public through the ICPL Bookmobile, Book Bike, and community displays that promote dialogue, discovery, and belonging. Each of these efforts demonstrates how CAS strengthens community ties through meaningful partnerships that amplify access, support civic and cultural goals, and foster relevant conversations. Whether through a Bookmobile stop at a pumpkin festival, a Book Bike visit at a climate celebration, or a display that empowers youth voices on censorship, our department continues to meet people where they are making the Library’s presence felt, trusted, and valued throughout the community. ICPL Bookmobile The Bookmobile serves as a cornerstone of our outreach work by bringing library materials, technology, and card registration to patrons across the community while also participating in events that amplify shared local values of creativity, education, and environmental stewardship. October and November marked an exciting stretch of community events for the ICPL Bookmobile including: •Halloween at the Iowa City Farmer’s Market (October 25) where the ICPL Bookmobile joined the City’s Farmer’s Market for a morning of festive fun at the Chauncey Swan Parking Ramp. Visitors explored the mobile library, created crafts, and signed up for library cards, strengthening access to materials and services beyond our downtown walls. •Iowa City Parks & Recreation Halloween Carnival (October 24) where families visited the Bookmobile at the Robert A. Lee Recreation Center during the City’s annual event. The program offered crafts, STEAM activities, and outdoor stations, inviting hundreds of families to engage with community organizations, including ICPL. •Jack Splat! with the Iowa Children’s Museum (November 1). The Bookmobile partnered with the Iowa Children’s Museum for one of Iowa City’s most beloved fall traditions. At this creative, compost-friendly “pumpkin drop” event, ICPL offered a hands-on pumpkin art project and library information, engaging families in literacy and sustainability conversations in a joyful, seasonal setting. ICPL Book Bike The ICPL Book Bike had a strong finish to the 2025 season, joining the 6th Annual Climate Fest. The Agenda Item 5B-3 Community & Access Services Department Report Prepared for the November 20, 2025 Meeting of the Library Board of Trustees Sam Helmick, Community & Access Services Coordinator 69 ~~IOWACITY ,~ PUBLIC LIBRARY event, focused on climate action and sustainability, offered a perfect platform to connect with residents about environmental literacy, access to information, and ways to make a positive impact. The Book Bike distributed free books and library card information while supporting the City’s broader climate goals. The Book Bike also rolled through downtown in the University of Iowa Homecoming Parade (September 26) alongside the Bookmobile and Book Cart Drill Team, showcasing the creativity and community pride that define ICPL’s outreach identity. Library Displays This fall’s displays have elevated community voices and sparked powerful conversations: Domestic Violence Intervention Program (October 1 – November 3) partnered with ICPL to curate resources, media lists, and stories addressing domestic violence awareness and prevention. West High Banned Book Club: “Books Behind Bars” (October 1 – November 3) was a student-led display on challenged and banned books that drew local and statewide attention, including a feature by Iowa Public Radio. The project inspired community reflection on intellectual freedom, youth advocacy, and the role of libraries in protecting the freedom to read. Iowa City Bike Library Display (October 23 – 30) was a partnership with the Iowa City Bike Library to highlight cycling resources, bike maintenance guides, and sustainability efforts, with visitors invited to show support through “Bike Library” lawn signs. Circulation and Library Card Registration Mayor Bruce Teague proclaimed September to be Library Card Sign Up Month and encouraged all residents to “celebrate the power of reading, sign up for a library card, and explore the many resources of the Iowa City Public Library.” ICPL Board of Trustees President, Robin Paetzold, and Library Director, Anne Mangano, received this proclamation after it’s reading at the City of Iowa City Council Meeting. This fall, circulation staff have focused on welcoming new and returning students to the Iowa City community by highlighting the Library’s wide range of physical and digital resources. From books and media to streaming platforms, research databases, Art-to-Go, and Discovery Kits, staff connected new residents with tools that enrich learning and leisure alike. These efforts not only support student success but also showcase the vibrancy and accessibility of ICPL’s community services to its newest members. Marketing and Public Relations The Community and Access Services team helped share the exciting news of Anne Mangano’s appointment as the new Director of the Iowa City Public Library, amplifying community awareness through our digital platforms and local media. This announcement highlighted both leadership continuity and a renewed vision for the Library’s future. The CAS Public Relations and Marketing Team also promoted the blog post “Borrowing & Thriving: How the Iowa City Public Library Helps Me Save,” which underscored the tangible economic value the Library provides to patrons. This micro marketing campaign launched the latest addition of a value Agenda Item 5B-4 70 ~~IOWACITY ,~ PUBLIC LIBRARY calculator to library receipts. Each slip informs patrons of how much money their check out of physical materials saves them. These communications supported ongoing conversations about the Library’s strong return on investment for the community and demonstrate how access to materials, programs, and technology saves patrons money and strengthens local quality of life. Agenda Item 5B-5 71 ~~IOWACITY ,~ PUBLIC LIBRARY Call for Arts and Crafts Donations The Arts & Crafts Bazaar is the Iowa City Public Library Friends Foundation’s annual winter fundraiser for the Iowa City Public Library. The Arts & Crafts Bazaar features handmade items donated by Library supporters, as well as a used book sale, with all sales benefiting the Iowa City Public Library. If you are interested in donating handcrafted items, and for more information, please fill out the donation form at ICPL Arts & Crafts Donation Form. There will be a Friday evening Open House Celebration on December 5 from 6:00-7:30 pm. The ICPL Arts & Crafts Bazaar Open House will be a festive event with treats and drinks, holiday music, and the company of other Library supporters to celebrate Crafters and their contributions. The party is available to all ICPL Staff, Supporters, Crafters and Artists contributing to the Bazaar. Arts and Crafts Donations can be made until December 5, 2025. If you have any questions, please email development@icpl.org. Agenda Item 5C-1 Development Department Report Prepared for November 20, 2025 Meeting of the Library Board of Trustees Katie Roche, Development Director 72 8 Iowa City Publk Library DD,o11t1J01aalilg1111nplWGald,-u.,_..._.il!llllsll~ icp .org/craft-bazaar ~~IOWACITY ,~ PUBLIC LIBRARY IOWA CITY PUBLIC LIBRARY RIENDS FOUNDATION Friends Foundation Calendar - December 2025 12/5/2025 Arts and Crafts Bazaar Maker’s Celebration 12/6/2025 Arts and Crafts Bazaar + Book Sale 12/20/2025 Winter Reading Program Begins with vouchers for a free book supported by ICPLFF. Year End Fundraising - December Fundraising letters will be mailed out at the beginning of December, reaching community members just in time for the season of giving. The campaign will be complemented by a coordinated social media effort, encouraging supporters to contribute to the Library’s programs, services, and ongoing initiatives. Together, these efforts aim to raise awareness of the Library’s impact and inspire the community to invest in its continued growth and success. Supporters are invited to visit www.supportICPL.org to learn more and to donate! Annual ICPLFF Volunteer Meeting The ICPL Friends Foundation invited our dedicated volunteers to the annual volunteer meeting on October 16th in Meeting Room D to discuss Book End operations. The Book End continues to thrive thanks to the hard work and commitment of its volunteers, whose feedback and ideas are essential to the store’s success. During the meeting, we celebrated the steady growth and positive impact of the store, reviewed how recent changes have improved operations, and shared updates on upcoming initiatives. It was also a wonderful opportunity to connect, express appreciation for our volunteers’ contributions, and enjoy some coffee, juice, and conversation together. ICPLFF Advocacy Newsletter Educates The ICPL Friends Foundation Advocacy Newsletter keeps our community informed and empowered to support the Library’s mission of connecting people with information, ideas, and each other. Through regular updates and timely advocacy alerts, subscribers learn about key issues impacting libraries—such as intellectual freedom, access to information, and public funding—and how they can act. Recently, the newsletter invited community members to participate in ICPL’s future planning process, encouraging public input at a strategic and facility master plan session. By sharing opportunities like these, the advocacy list helps educate residents about the Library’s vital role and ensures that community voices continue to shape its future. Sign up for advocacy alerts here: https://bit.ly/ICPLFF- Advocacy Agenda Item 5C-2 73 ~~IOWACITY ,~ PUBLIC LIBRARY Sign Up For ADVOCACY ALERTS Jo in the Iowa City Public Library Friends Fou n dat ion 's advocacy ma ili ng list and b eco me a champion for our community 's beloved library! IOWA CITY PUBLIC LIBRARY FRIENDS FOUNDATION SCAN ME Iowa City Public Library receives five-year funding for snack program Cole Miller, News Reporter | October 30, 2025 https://dailyiowan.com/2025/10/30/iowa-city-public-library-receives-five-year-funding-for-snack-program/ The library will receive funds from the Walder-Christensen Charity for the next five years to provide snacks for children. The Iowa City Public Library has announced a new grant that will provide children under the age of 18, particularly elementary-aged children, with food through their Snacks Program. The grant ensures a Agenda Item 8A-1 74 The Daily Iowan THE IND'EPENDE T NEWSPAPER OF THE UNIVERSITY OF IOWA COMMUNITY SINCE 1868 ~Alt IOWA CITY ,~ PUBLIC LIBRARY Kids grah snacb from che b in by the checkout co u nte r in th children 's. crion of d1e Iowa City Pu blic Library on \\edn da • Oct. 29, _025. The program happ ns dai ly for all children under rh ag of ighc n co have a snack. !CPL recently re ived a gram by ch \ aldcr-C hristensen Charir.ahl Fund chac will fund ch nack p rogram for ch next five) ars. consistent supply of new snacks from the Walder-Christensen Charity and partnering organizations that will provide children with an educational and welcoming environment. The program, which costs about $6,560 to run, was originally established in 2020 with Iowa City’s Zion Lutheran Church giving month-to-month funding, as well as the ICPL Friends Foundation providing support. Now, the Walder-Christensen Charity is providing funds to the library for the next five years to counter growing food insecurity. Katie Roche, the library’s development office coordinator, wrote in an email to The Daily Iowan recent data from a Feeding America study has shown an increase in food insecurity across Iowa. A May 2025 study from Feeding America found food insecurity has increased in all 99 Iowa counties, Roche said. This affects 12 percent of Iowans, which is nearly 400,000 people, and 16.6 percent of children, which is over 120,000 children. These rates have continued to increase since 2021, with especially sharp increases in child food insecurity and disproportionately high impacts on Black and Hispanic communities, which is 30 percent and 21 percent of children experiencing food insecurity, respectively. According to the Iowa City Public Library, the Walder-Christensen Charity is rooted in Iowa City. Kathryn Walder-Christensen, who is part of her family’s charity, said her and her father Dr. Joseph Walder had an admiration for Iowa City and the public library. “Through a five-year support of the children’s library snack program, I hope to honor his memory by increasing food accessibility and encouraging families to visit the library, thereby opening doors to learning and opportunity in the Iowa City community we love so much,” Walder-Christensen said. According to the Iowa Farmers Union, more than $11 million that was supposed to go toward programs to help food banks and schools provide food was cut by the Trump administration back in March. Angela Pilkington, the children’s services coordinator for the library, said the library was notified of the grant after the U.S. Department of Agriculture cut programs that provided funding for food. “I know going into that this spring, there was talk with DOGE shutting down different parts of the USDA, which funds the school meals,” Pilkington said. “And Iowa City kind of stepped in and funded that program themselves. So it is kind of around that same time that we were notified of this amazing gift.” The program allows the library to partner with stores that include the Bread Garden Market, Costco, New Pioneer Co-op, Walmart, and Hy-Vee to order new supplies of snacks every month or every other month. Agenda Item 8A-2 75 ~~I OWACITY ,~ PUBLIC LIBRARY Each year, the funding covers about 16,400 snacks, and calls for higher demand during the summer and breaks from school, Roche said. “Through consistent tracking, we’ve built in inflation increases and increasing demand in subsequent years, in hopes that we’ll be able to meet the coming needs,” Roche said in the email. The library does not have official clearance from the USDA to cook or refrigerate items, Pilkington said, and the library doesn’t have refrigerators, microwavers, or stoves, but provides 30 to 60 pre- packaged snacks each afternoon. The snacks include apple sauce pouches, Goldfish crackers, fruit snacks, pretzels, granola bars, Rice Krispies treats, popcorn, mini rice cakes, Popcorn ers, beef sticks, and snack mixes. “The program provides only pre-packaged, shelf-stable, and individually wrapped snacks to ensure safety and easy distribution,” Roche wrote. “We avoid all products containing nuts and focus on kid- friendly options.” Pilkington said the five-year fund for the program provides major reassurance for the community and for children to be provided with food every afternoon. “It kind of shines a light to see the library in a different way,” Pilkington said. “We’re not just meeting the reading needs, we’re meeting those community needs, and we’re meeting the food needs. Because we want to be seen as the place for learning, engagement, and accessibility.” Agenda Item 8A-3 76 ~~I OWACITY I'~ PUBLIC LIBRARY Iowa libraries get surprise $10K donations from Carnegie Corporation Dozens of Iowa Libraries will receive the funding early next year to use as they see fit Grace Nieland | October 29, 2025, 5:30 AM https://www.thegazette.com/news/iowa-libraries-get-surprise-10k-donations-from-carnegie-corporation/ On a state-run forum for Iowa librarians, library staff from across the state regularly swap tips, tricks and anecdotes about the trade. Late last week, a new question popped up: “Did anyone else get an email from the Carnegie Corporation yesterday? I’m wondering if it’s legit.” For dozens of libraries across the state, the answer was yes. Agenda Item 8A-4 77 ~Alt IOWA CITY ,~ PUBLIC LIBRARY Boo shelver Loraine Bennett returns books to the correct I canons at the Cedar Rapids Public Library in southeas: Cedar apids on April 4 2025. The library is one o' several in Iowa tc r<aceive a $10.000 dona:ion ~om :he Cameg e Corpora:ion o' 11.ew Yer Uim Slos,ar,ak/The Gaz<atte) And while unexpected, the email — and the news it carried — was real: The Carnegie Corporation of New York will soon issue $10,000 each to all standing libraries previously funded by titular philanthropist and longtime library supporter Andrew Carnegie. The money is being offered to more than 1,200 libraries nationwide as part of a larger $20 million initiative to mark the upcoming 250th anniversary of the Declaration of Independence. Checks will be sent in January, and libraries are free to use the funds however they see fit. “Our founder, Andrew Carnegie, … described libraries as ‘cradles of democracy’ that ‘strengthen the democratic idea, the equality of the citizen and the royalty of man,’” Carnegie president Dame Louise Richardson said in a written statement. “We still believe this and are delighted to celebrate our connection to the libraries he founded.” Andrew Carnegie was a Scottish immigrant and philanthropist who helped fund the construction of 1,681 free public libraries in the U.S. between 1886 and 1917. Of those, more than 1,200 still operate today — approximately 750 of which are still within their original Carnegie buildings. The $10,000 gift is available to libraries even if they’re not in their original building, however, including those in Cedar Rapids and Iowa City. The Cedar Rapids Public Library first opened in 1897 in a single room of a downtown office building. When it became clear more space was needed, the library board sent a letter to Carnegie asking for philanthropic support. Agenda Item 8A-5 78 ~Alt IOWA CITY ,~ PUBLIC LIBRARY Patron servtces specialist Tricia Semple adjusts :he placement oJ a book as she shelf reads books in the children·s section at ,;he Cedar Rapids Public Library. 50 Fifth Avenue SE. in August 2022. {Jim Slos1arek/The Gazette) Already an established philanthropist, Carnegie sent the board $75,000 to support the construction of a new library building that eventually opened in 1905 at the corner of Third Avenue and Fifth Street SE, where today it is part of the Cedar Rapids Museum of Art. The library has since operated out of multiple locations to accommodate the city’s growing population — and as a result of damage from the 2008 flood — and today operates its downtown location at 450 Fifth Ave. SE, across Greene Square from the old Carnegie building. “This was unexpected, but we couldn’t be more grateful to the Carnegie Corporation of New York,” Cedar Rapids Public Library community relations manager Amber McNamara said of the recent gift. “What an honor it is to uphold the legacy of the original Carnegie gift by continuing to provide access to books, materials and programs for our community.” The Monticello Public Library also received notice of the funding last week, according to director Faith Brehm. Using a $10,500 Carnegie gift, the Jones County library was first constructed in 1903 at 116 E. Grand St. It relocated to a nearby building at 205 E. Grand St in 2006 to allow for more material storage and increased accessibility. Agenda Item 8A-6 79 ~Alt IOWA CITY ,~ PUBLIC LIBRARY The Cedar Rapids Public Library ·s shown shortly a'ter 1t ope.red in 1905 at the corner o' Third Avenue and Fifth Street SE The Cameg e building. in use from 1905 to 19.35 is now part of the Cedar Ra ids Center Brehm at first thought the move would disqualify the library from future Carnegie gifts, which was refuted by foundation staff earlier this summer when they called to confirm details of the library’s whereabouts. All three of the library’s staff members were working when the email came in about the Carnegie gift, and Brehm said the trio knew it represented a chance to do something special. “Obviously, there’s a lot of little things that we would love to do, but this was a large donation so we wanted to think more about our big picture items,” she said. “So the three of us walked around the library and looked for” those kinds of projects. Ultimately, Brehm said staff decided to put the funds toward a refresh of the library’s teen section and plan to purchase new furniture for the area and one or two additional computers with gaming capabilities for teens to use in their free time. Any additional funds will be used to update library furniture more generally since most of what’s currently found in the facility was purchased secondhand. Agenda Item 8A-7 80 ~Alt IOWA CITY ,~ PUBLIC LIBRARY arah Serbousak o• Cedar Rapids looks ~hrough a boo w ile va 'king around the Ladd ibrary ,n Cedar Rapids in Oc~ober 2022. (Savannah BlakelT e Ga2et:e) “We’re incredibly grateful,” she said of the staff’s reaction overall. “To have a donation like this to put toward improving the building we have now and keeping it up to date … is just fantastic.” Iowa libraries by the numbers Iowa has more libraries per capita than any other state. The state has a 544 public libraries that combined own more than 85.3 million physical and digital items. In fiscal year 2024 — the most recent data available — Iowa public library cardholders totaled 1,749,934 and library visits statewide totaled more than 12.6 million. Carnegie grants helped construct roughly 101 libraries in Iowa. To see a map of those locations and learn more about the gifts that helped start them, visit carnegie- libraries.carnegie.org/map/. Comments: grace.nieland@thegazette.com Agenda Item 8A-8 81 ~~I OWACITY I'~ PUBLIC LIBRARY Country’s largest book vendor to close, impacts Eastern Iowa’s public libraries Lacey Reeves | Sunday, October 19, 2025 at 6:05 PM https://www.kcrg.com/2025/10/19/countrys-largest-book-vendor-close-impacts-eastern-iowas-public-libraries/ CEDAR RAPIDS, Iowa (KCRG) - Baker and Taylor, the largest supplier of public library books in the U.S. is set to shut down at the end of this year. Dozens of Iowa’s public libraries are already seeing an impact, including the Iowa City Public Library. For months the library has had problems getting new books from Baker and Taylor delivered on time. For Olivia Backes, that meant waiting four months to read the newest Hunger Games book. “I just wanted to read it so bad, and I felt really frustrated that I couldn’t talk about it with anyone who had already read it,” Backes said. Agenda Item 8A-9 82 ~Alt IOWA CITY ,~ PUBLIC LIBRARY Baker and Taylor, the largest suppl ier of publ ic li brary books i n the U.S. i s set to shut down at the end of th is year. Each year the library gets about 25,000 books from Baker and Taylor. But now that it will have to use a replacement vendor, books might cost more. “Which is going to put a strain on our materials budget. Which means we probably won’t be able to buy as many items. The 25,000 items a year may go down a little bit,” Iowa City Public Library Director Anne Mangano said. And it isn’t just the actual books the library gets from Baker and Taylor, it gets processing services too, such as putting on book jackets and protective coverings and labeling them. But with the closure, 5,000 of the country’s libraries will have to find another company to do the work. “So there might be kind of a snake eating an elephant kind of situation a little bit for the other vendors,” Mangano said. Ultimately, readers may experience longer wait times which could mean people may switch to buying books instead. “Books are getting really expensive and people don’t want to have to pay for that, but they might feel like they need to give in to the pressure of just purchasing it because it’s a lot quicker than waiting for a place like a library to get their order in,” Backes said. Copyright 2025 KCRG. All rights reserved. Agenda Item 8A-10 83 ~~I OWACITY I'~ PUBLIC LIBRARY DITV: Iowa City Public Library Celebrates New Director An open-house event was held at the Iowa City Public Library last Wednesday for community members to meet and talk with recently appointed director, Anne Mangano. Gabriella Risk, DITV News | October 24, 2025 https://dailyiowan.com/2025/10/24/ditv-iowa-city-public-library-celebrates-new-director/# Agenda Item 8A-11 84 The Daily Iowan THE I NDiEPEN DE T NEWSPAPER OF THE UN IVERSITY OF IOWA COM MUN ITY SINCE 1868 ~Alt IOWA CITY ,~ PUBLIC LIBRARY Rov.•.i.n, a visitor ar rhe Iowa City Public Library, browses book.~ on Monday, Sepe. 29. Many studenr.~ find dl ir love of reading in th boob they read in grade sc hool during their younger years. Agenda Item 8A-12 85 ~Alt IOWA CITY ,~ PUBLIC LIBRARY Iowa City Public Library’s snack program receives five-year funding boost IOWA NEWS NOW STAFF | Saturday, October 25, 2025 at 2:57 PM https://cbs2iowa.com/news/local/iowa-city-public-librarys-snack-program-receives-five-year-funding-boost-walder- christensen-charitable-fund-bread-garden-market-new-pioneer-co-op IOWA CITY, Iowa — A program that helps fight food insecurity among young library visitors will continue for another five years, thanks to a major gift from the Walder-Christensen Charitable Fund. Since 2020, the Iowa City Public Library (ICPL) has provided free, shelf-stable snacks to children and teens during their library visits. The initiative began after the library identified food insecurity as a concern among young patrons. With support from community partners including Bread Garden Market, New Pioneer Co -op, and the ICPL Friends Foundation, the program now distributes more than 16,000 snacks each year. “The Iowa City Public Library is a special and important space for the community, as it was for me growing up,” said Kathryn Walder-Christensen of the Walder-Christensen Charitable Fund. “Through a five-year support of the children’s library snack program, I hope to honor my father’s memory by increasing food accessibility and encouraging families to visit the Library.” Agenda Item 8A-13 86 [o Nl)Wj ~Alt IOWA CITY ,~ PUBLIC LIBRARY Children and teens enjoy free snacks while llisiting the Iowa Ory Public Library. pan a/the Library Snock Program suppaned by community parmers. Ocraber 21. 2025 (Photo counesy: Iowa Crry Public Library) Each year, the program costs about $6,560 to run and provides nut-free, individually packaged snacks to anyone under 18. Library staff say the snacks help create a more welcoming space for kids and teens to learn and connect. “Snacks are a small gesture with a big impact,” said Katie Roche, development director of the ICPL Friends Foundation. “By helping to combat food insecurity, we’re also ensuring that kids and teens can fully enjoy Library resources and programs.” The Walder-Christensen Charitable Fund’s gift ensures the snack program will continue through the next five years—offering nourishment, stability, and community connection to thousands of Iowa City youth. Agenda Item 8A-14 87 ~~I OWACITY I'~ PUBLIC LIBRARY Iowa City Public Library Responds to Nearby Security Alert https://content.govdelivery.com/accounts/IAIOWA/bulletins/3fa8736 FOR IMMEDIATE RELEASE Date:11/07/2025 Contact: Manny Galvez Phone: 319-356-5241 Iowa City Public Library Responds to Nearby Security Alert This afternoon, the Iowa City Public Library temporarily sheltered in place for approximately 30 minutes in response to a security alert in the area. The library acted out of an abundance of caution and in coordination with local law enforcement. The shelter-in-place was lifted at 2:30 p.m., and the library has since resumed full operations. All patrons and staff are safe. We extend our sincere thanks to the Iowa City Police Department for their clear communication and rapid response. We also want to recognize our library staff for their calm professionalism and quick action, and to thank our patrons and community for their patience and flexibility during the brief disruption. Click to eThe Iowa City Public Library is a center of community life that connects people of all ages with information, engages them with the world of ideas and with each other, and enriches the community by supporting learning, promoting literacy, and encouraging creativity. dit this placeholder text. Agenda Item 8A-15 88 ~~I OWACITY ,~ PUBLIC LIBRARY Announcing Five Years of Snack Program Support at Iowa City Public Library City of Iowa City sent this bulletin at 10/24/2025 04:59 PM CDT https://content.govdelivery.com/accounts/IAIOWA/bulletins/3f7f105 Having trouble viewing this email? View it as a Web page. FOR IMMEDIATE RELEASE Date:10/24/2025 Contact: Manny Galvez Announcing Five Years of Snack Program Support at the Iowa City Public Library daily snacks to children and teens visiting the Library, addressing food insecurity while fostering learning and community connection. “The Iowa City Public Library is a special and important space for the community, as it was for me growing up,” said Kathryn Walder-Christensen of the Walder- Christensen Charitable Fund. “My father, Dr. Joseph Walder, z”l, loved learning and loved Iowa City. I cherished reading with him. Through a five-year support of the children’s library snack program, I hope to honor his memory by increasing food accessibility and encouraging families to visit the Library—thereby opening doors to learning and opportunity in the Iowa City community we love so much.” The snack program was launched in 2020 after ICPL identified food insecurity as a concern among young patrons. With an initial gift from a local church, and ongoing support from the ICPL Friends Foundation donors and community partners including Bread Garden Market and New Pioneer Co-op, the program provides free, shelf-stable snacks to anyone under the age of 18 during their Library visits. “Snacks are a small gesture with a big impact,” said Katie Roche, Development Director of the ICPL Friends Foundation. “By helping to combat food insecurity, we’re also ensuring that kids and teens can fully enjoy Library resources and programs. The Walder-Christensen Charitable Fund’s generosity will make our snack program possible for the next five years, and we are deeply grateful.” Each year, ICPL distributes over 16,000 snacks to young patrons at a cost of $6,560 Agenda Item 8A-16 89 ~~IOWACITY ,~ PUBLIC LIBRARY Library visit. The program has become a cornerstone of ICPL’s children’s and teen services, offering both nourishment and a welcoming space for families. The Walder-Christensen Charitable Fund’s leadership is critical to the snack partners to join in supporting children and teens in the community. For more information about the snack program or to support ICPL’s efforts, please visit supporticpl.org. Media Contact: Katie Roche Development Director Iowa City Public Library Friends Foundation Katie-Roche@ICPL.org About the Iowa City Public Library Friends Foundation The Iowa City Public Library Friends Foundation raises and provides financial support for Library initiatives, programs, and collections. By partnering with individuals, businesses, and community organizations, the Foundation helps ensure the Library can continue to serve as a dynamic and inclusive space for learning, creativity, and connection in Iowa City. The Iowa City Public Library is a center of community life that connects people of all ages with information, engages them with the world of ideas and with each other, and enriches the community by supporting learning, promoting literacy, and encouraging creativity. Agenda Item 8A-17 90 Ph~: N.ew l),ioneer Co-op st.iff ~liver snacks to the low.i City Public library for the Ubrary Snadk Progr.im. Iowa City l>.ubl lc Library IFrlerids Foo:ndat1lon, .Aug. 25. 2025,. ~~IOWACITY ,~ PUBLIC LIBRARY Iowa City Public Library Board of Trustees Meeting Minutes October 23, 2025 2nd Floor – Boardroom Regular Meeting - 5:00 PM DRAFT Robin Paetzold - President Joseph Massa – Vice President Claire Matthews - Secretary Bonnie Boothroy Ellen Fox Kelcey Patrick-Ferree John Raeburn Cory Schweigel-Skeers Kalmia Strong Members Present: Bonnie Boothroy, Ellen Fox, Claire Matthews, Robin Paetzold, Kelcey Patrick- Ferree, John Raeburn, Corey Schweigel-Skeers. Members Absent: Joseph Massa, Kalmia Strong. Staff Present: Anne Mangano, Brent Palmer, Jason Paulios, Angie Pilkington, Katie Roche, Jen Royer. Guests Present: Matt Ghilcrist. Call Meeting to Order. Paetzold called the meeting to order at 5:00 pm. Approval of October 23, 2025 Board Meeting Agenda. Paetzold noted the agenda should be dated October 23, 2025. Boothroy made a motion to approve the October 23, 2025, meeting agenda. Raeburn seconded. Motion passed 7/0. Public Discussion. None. Items to be Discussed. Budget Discussion. Mangano said the budget will be submitted to the City of Iowa City by Tuesday. Mangano noted a few lines in the budget request where she was asking for an increase. Sanitation supplies are frequently used and need to increase. New furniture is needed to replace broken tables and chairs in Meeting Room D. Miscellaneous processing supplies are not being increased however Mangano is requesting they move Agenda Item 9A-1 91 ~~IOWACITY ,~ PUBLIC LIBRARY in the budget as RFID tags are no longer a capital expense. A consulting budget increase is needed for the strategic plan. Building repair and maintenance has a major increase as that line is regularly being overspent and Mangano doesn’t want it to impact other parts of the operating budget. Mangano said if the HVAC or parts of the boiler need to be replaced, it means we’re not doing something else. Mangano is very happy the city approved the CIP request to replace the HVAC units as there were many proposed projects throughout the city. The City of Iowa City is currently planning to fund the replacement of all the library’s HVAC units in 2030, but it means there may be a major repair beforehand, which would be a substantial operating budget expense. Paetzold agreed this could be a substantial expense. Mangano noticed City Hall’s HVAC unit is also slated to be replaced in 2030 and there may be opportunities to combine the projects to get a better deal. Mangano said the next step is to submit the budget through the city’s software and then meet with the City Manager’s office. Paetzold asked if the library materials budget increase was adequate with all the changes to vendors. Mangano said she played around with that number and didn’t ask for more than requested because she thinks we can negotiate with other vendors, noting the more you buy the better the discount. Mangano said the digital materials expense line is going down because we changed the way we repurchase expired licenses. Mangano said a lot of the money spent on digital materials in the last couple years was used to repurchase expired licenses eBooks and eAudiobooks and we addressed that through increasing the use threshold for individual titles. If we re-purchase everything, we’re unable to keep a current collection. Mangano said staff are also playing around with different models of cost per circ with Overdrive. If someone makes a purchase suggestion, rather than buying a $120 dollar audiobook, we might just make it available for the next two weeks to save money. Schweigel-Skeers noted interest in how the library can lower the cost of materials. He asked for a run-through at a future meeting on how the library could lower the cost of materials, digital and overall. Matthews made a motion to approve the FY27 budget request. Boothroy seconded. Motion passed 7/0. Review 1st Quarter Financials and Statistics. Mangano noted the expenditure memo outlined items that were over and under spent. Mangano said with the Baker & Taylor disruption we’re behind on adding materials to the collection by 1,000 materials. Mangano noted the materials line was only 22% spent and she would prefer it to be at least 25% spent, or closer to 30% spent, in the first quarter of the year. Mangano said many of the digital databases are spent at the beginning of year, and we are far behind purchasing physical materials, but we will catch up. Matthews asked if the Baker & Taylor disruption affects pre-orders and asked if pre- orders are paid for when they arrive. Mangano agreed. Matthews noted October, November, and April are big publishing months. Mangano hopes to have it resolved by April. Paetzold asked if there had been inquiries from the public about the waiting list. Mangano said no, however Iowa Public Radio, The Gazette, and KCRG picked up the story from our website blog post, which was also shared on social media. Mangano asked if there were measurements trustees would like to see highlighted on the Output cover Agenda Item 9A-2 92 ~~IOWACITY ,~ PUBLIC LIBRARY sheet. Matthews appreciated the at-a-glance statistics. Ghilcrist entered the meeting at 5:09 pm. Matthews felt catalog access would be good to keep on the cover sheet as the library moves to the new ILS (Integrated Library System) for comparison. Mangano said that catalog access could be kept on the cover sheet. Matthews also asked for broad program attendance statistics on the cover sheet. Pilkington said there were 1,200 programs and 49,000 attendances. Matthews said that was amazing, noting there were 42,000 registered borrowers. Patrick-Ferree noted there was a report on circulation by community and one of the lines noted schools had zero circulation. Patrick-Ferree asked if these were circulations to schools or AIM cards. Mangano said they were loans to schools. Royer said it was listed on page 51 of the packet. Paetzold noted the AIM card numbers were low. Pilkington said they fluctuate. Matthews said school ID cards go out at a certain time of year which is when librarians advertise the program. Pilkington said she tries to promote the cards when school is not in session, so as not to replace school libraries. Matthews said some of the librarians have backed off promoting the AIM cards because of legal unclarity, noting the statistics may increase after school picture day. Staff Reports. Director’s Report. Mangano thanked everyone who attended the director’s reception. Mangano said she is working through a carpeting project timeline. Engberg Anderson made a phasing document that outlines where the carpet is going to go when, and where each portion of furniture will move (down to the chair), while it’s implemented. Mangano said she is working through that document to see what services we’re offering, and what disruptions there will be, so we can communicate with the public. Paetzold said one of Mangano’s goals is to keep the library open while this is going on, and she commends that. Mangano said that COVID taught us how to be nimble and we utilize those skills. Paetzold said Engberg Anderson will present at next month’s Board meeting. Mangano said they will show the carpet tiles, the phases to expect, and the timeline. Fox asked if Mangano had a rough idea of how long it will take. Mangano said 140 days. Raeburn clarified 140 working days. Mangano said starting in April and ending in September. Mangano said the CIP funding was slated for this year and that it is the earliest we can start, noting the architects are working quickly. Matthews asked if summer reading would be on the Ped Mall. Pilkington shared she’s been working with Parks & Rec and the Senior Center to partner with their facilities. Pilkington said the children’s room carpeting begins in June. Pilkington said the architects do recognize that is the busiest time in the children’s room, and the library in general, so they plan to utilize meeting rooms A, B, &C. Pilkington said these rooms have been blocked off for library use during the carpet renovation and will be multipurpose. Pilkington said we will not have the same 49,000 program attendance numbers as we did this year. Agenda Item 9A-3 93 ~~IOWACITY ,~ PUBLIC LIBRARY Matthews asked if the bookshelves would need to be moved. Mangano agreed. Paetzold asked if they could adjust the order in which they are doing the renovation to protect the children’s room in the summer. Pilkington said they ran several phasing models, and this was the best, and least disruptive. Mangano said it was the fastest way to complete it. Pilkington said the carpets will be beautiful, we will be nimble, we have the bookmobile, and we’re already planning to do stories in the park with the Bookmobile. Mangano said she’s talked with community partners too about facilities and potentially moving library services there. Pilkington said the theme for summer reading is Plant a Seed, noting gardening can be done outside. Mangano said we’re very lucky that Meeting Room A was recently recarpeted and can be utilized. Paetzold asked Mangano to speak about the September 29th public input session on the library building. Mangano said 35 people attended and she heard a variety of things people were looking at. The architect showed some concepts such as expanding the children’s room into the MERGE space and adding a 3rd floor event space. Mangano shared she attended the Iowa Library Association conference and learned how Cedar Rapids Public Library collected community feedback as they build a branch. Cedar Rapids Public Library staff went to community groups throughout the city and engaged with people there rather than in the library. They did multiple sessions, offered sessions in a variety of languages, and talked to people to learn why they don’t use the library. Mangano wants to take a step back and talk to the architects, noting we met with 35 people in Meeting Room A to present concepts that staff decided. Mangano thinks we hear more from the community. Mangano said now that the budget and state report have been submitted, she envisions doing more of that next month. Patrick-Ferree asked how much Mangano followed the process for a new pool at city park. Mangano agreed that experience would be useful and shared Cedar Rapids Public Library went to their Parks & Rec department to learn about their process. Mangano said Iowa City Parks & Rec has a master plan that has been in place for over a decade and utilizing their skills to learn how they get out in the community would be valuable. Mangano said the Communications Department has also invested heavily in neighborhood associations and that would be an asset as well. Boothroy and Raeburn thought it was a great idea. Mangano talked with the architect to see if the building plan could be a long-term project done in phases. Mangano said if the children’s room becomes a priority, we could focus on that first and then work towards another priority. Mangano said it would give us some goal posts to work towards. Paetzold asked new trustees if they were familiar with the library’s relationship with MERGE. Mangano said when the library was built there was a bond issue that came up to build a library building. When they took out the bond, to save money, the library decided not to use the whole block and put some of it as a rental space (current MERGE location). The rental income received was then used to pay off the bond. Mangano said the bond has since been paid off, noting it was rented by coffee shops and The Wedge Pizzeria for a while. Mangano said the hope at the time, was when the bond was paid off, the library could work towards moving into that rental space. Mangano said moving into that space has always been the plan, and we are now at the 20-year mark of the plan to move into that space. Agenda Item 9A-4 94 ~~IOWACITY ,~ PUBLIC LIBRARY Mangano said when the library was the landlord for the restaurants the library also managed the income for the rent, however now the City Manager’s Office has taken over the control of renting the space. Mangano said she thinks it is a good time to talk about a memorandum of understanding between the Library Board of Trustees and the City Manager’s Office, to determine how leases are negotiated, the length of the leases, and making sure we’re in conversation when leases are renewed. Paetzold said the library still carries some responsibility as the landlord, sharing library facilities staff manage the building maintenance. Patrick-Ferree asked who is getting the payment now that the bond is paid off. Mangano said the City of Iowa City is. Departmental Reports: Children’s Services. Pilkington shared on Tuesday there was a children’s Halloween parade. Raeburn said it was delightful to see the kids in their outfits. Boothroy said there was a little pandemonium, but it was fun. Pilkington estimated there were 500 attendees and not everyone could fit in the library’s meeting room space. There was trick or treating and Pilkington said staff handed out 100 pounds of candy. Pilkington thanked everyone who made a Halloween book cart, and the city departments that got involved. Collection Services. Mangano said applications have been received for the Collection Services Coordinator position and there is a nice pool. Mangano said the new hire will have an opportunity to make the job their own between the new ILS and new library material vendors. Mangano happily reported that all the Baker & Taylor orders were moved to Ingram. Staff are looking to identify other library material vendors, so we aren’t reliant on a single vendor. Mangano said every library in the United States is currently doing this too. Mangano is happy to see books coming in from Ingram. Paetzold asked if Mangano was anticipating increased labor costs with the change in vendor and the carpeting project. Mangano said staff are absorbing it at this point. Mangano was thankful for the press around the change to help explain staff are doing the best they can. Patrick-Ferree noted the former vendor, Baker & Taylor, was a state library vendor. Patrick-Ferree said the state has been drawing back on services and local governments have been making cooperative agreements to try to get better rates. Patrick-Ferree asked if ICPL had thought about going in with other Johnson County libraries or larger libraries in the state. Mangano said she believes it will be discussed at the Public Libraries of Johnson County meetings and will ask other IUPLA (Iowa Urban Public Library Association) libraries. Mangano contacted the state library, and they have no plans to do an RFP for a new vendor. IT. Matthews asked if there are many requests for DVD players. Paulios said yes, and there are DVD players for check out but they don’t last very long and cost $40 on Amazon. Paulios said staff are pushing people to use the public computers because there is unlimited time on them, and we have external drives. Matthews said she hadn’t seen a computer with an optical drive in a long time. Development Report. Agenda Item 9A-5 95 ~~IOWACITY ,~ PUBLIC LIBRARY Roche said if trustees hadn’t received fundraising appeals from the Friends Foundation she doesn’t have their address. If trustees wanted to see how mid-year and year end fundraising is handled, she can send a letter to their address. President’s Report. Paetzold said Inservice Day will be held December 12th. Mangano said Inservice day celebrates employee milestones and offers professional development training. Mangano said the architects are coming to talk with staff about the building. Pilkington said the University of Iowa will be speaking about de- escalation from the school of social work. Royer said there will also be a session on Voicing and Listening in Times of Change, and on intellectual freedom. Paetzold asked trustees to come for all or part of the day. Mangano said we try to tie Inservice Day to the strategic plan. Paetzold said the library is closed that day to the public. Paetzold reminded trustees the LOST vote will be November 4th. Announcements from Members. Foundation Updates. Roche said the 990 form is in motion. There is a lot of action happening with the finance committee and they are dialing in on the way financial reports are presented. Roche said this work is particularly Important right now as we start to think about future long-term planning. We need to understand how to sustain the operations of the foundation, perhaps invest in additional staffing for future campaigns or marketing. The governance committee is looking at a few different policies important to the operation of the foundation. They will be revisiting the investment policy and working on record retention on annual basis. Paetzold asked Roche to speak about the Book Gala. Roche said the Book Gala is a very fun and casual fundraising event at Prairie Lights, where people can buy gifts for the holidays and benefit the library. It typically rises from $800 to $1,200. Roche said the big event after that is the Arts & crafts Bazaar on December 6th. Roche said crafters donate handmade items now, and welcome trustees to volunteer at the event. Paetzold said the Book Gala attendees are library supporters. Advocacy Updates. Patrick-Ferree said a lot has happened with the State Historical Library situation, and it was in the news. The Des Moines folks hired prison labor to move the materials from Iowa City to Des Moines. The first day they were there it rained and there were many concerns expressed about how that would affect the materials. A lawsuit was filed, saying that state law requires a location to exist in Iowa City suitable for research. Patrick-Ferree said it does in plain language. There has not been a ruling on the restraining order they were seeking to keep the materials that are currently in Iowa City here. Patrick-Ferree said it is a fast-moving situation. The working group has put together a statement that is in draft form now but can be available to approve at the next meeting. Patrick-Ferree said there were many concerning Agenda Item 9A-6 96 ~~IOWACITY ,~ PUBLIC LIBRARY developments but is hopeful the lawsuit will kick off some changes. Paetzold asked Patrick-Ferree when we might hear something about the lawsuit, noting this seemed to happen rather spontaneously. Patrick-Ferree said it can’t have been that spontaneous because a contract needed to be in place. Paetzold said it seemed spontaneous to the public. Patrick-Ferree hoped we would see information soon about the restraining order. Matthews said the statement would be of solidarity. Communications. News Articles. None. Consent Agenda. Boothroy made a motion to approve the Consent Agenda. Schweigel-Skeers seconded. Motion passed 7/0. Set Agenda Order for November Meeting. Paetzold said the November meeting has a scheduled meeting about the carpet discussion, and a recommendation from the Bylaws Working Group. There was discussion about when the Library Board should give a policy to legal for review. Paetzold said the November meeting will also review the Collection Development policy. Patrick-Ferree noted the request for a presentation on how the collection process works with digital and physical materials and asked if the presentation needed to be done before reviewing the policy. Mangano said the Collection Development policy cedes purchasing materials to the Collection Services staff, which won’t change. Mangano said if trustees wanted the collection presentation the policy schedule could be changed but also noted the policy is ready to go. There was discussion on what order of events made sense. Mangano felt it wasn’t necessary to alter the schedule. Mangano thought the digital materials presentation could be in December or January, noting the advocacy statement would need to be added to the agenda as well. Paetzold bringing in a new Collection Services Coordinator is another variable. Matthews said the Collection Development Policy is big picture. Mangano said the main discussion will be about the reconsideration process and artificial intelligence. Schweigel-Skeers felt it could be kept on the November agenda. Mangano said it is a good time to review the Collection Development policy as we go into the legislative session. Adjournment. Patrick-Ferree made a motion to adjourn the meeting. Matthews seconded. Motion passed 7/0. The meeting adjourned at 5:54 pm. Respectfully submitted, Jen Royer Agenda Item 9A-7 97 ~~IOWACITY ,~ PUBLIC LIBRARY CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550110 Library Administration 10550110 432060 Consultant Services 010527 ENGBERG ANDERSON INC 25385200-4 0 2026 4 INV P 300.00 102425 320739 Admin & Enrich Iowa ACCOUNT TOTAL 300.00 10550110 432080 Other Professional Services 010286 LANGUAGE LINE SERVIC 11727500 0 2026 4 INV P 33.15 101025 320370 LANGUAGE LINE SERVI 014353 ONE SOURCE THE BACKG 2022190014 0 2026 4 INV P 225.00 100325 59720 BACKGROUND CHECKS F ACCOUNT TOTAL 258.15 10550110 435055 Mail & Delivery 010468 U S POST OFFICE ACCT 092625 0 2026 4 INV P 10,000.00 101025 320437 Admin/replenish fun ACCOUNT TOTAL 10,000.00 10550110 435059 Advertising 010199 HILLS BANK AND TRUST 1022253248 0 2026 4 INV P 449.00 101725 320555 J Royer Visa 10/22/ ACCOUNT TOTAL 449.00 10550110 436050 Registration 010199 HILLS BANK AND TRUST 1022253248 0 2026 4 INV P 140.00 101725 320555 J Royer Visa 10/22/ ACCOUNT TOTAL 140.00 10550110 449060 Dues & Memberships 010199 HILLS BANK AND TRUST 1022253248 0 2026 4 INV P 210.00 101725 320555 J Royer Visa 10/22/ 012680 IOWA LIBRARY ASSOCIA 10807 0 2026 4 INV P 30.00 101025 320354 Admin/ICPL Trustee 012680 IOWA LIBRARY ASSOCIA 10808 0 2026 4 INV P 30.00 101025 320354 Admin/ICPL trustee 012680 IOWA LIBRARY ASSOCIA 10810 0 2026 4 INV P 30.00 101025 320354 Admin/ICPL Trustee 90.00 016391 URBAN LIBRARIES COUN 5387 0 2026 4 INV P 6,000.00 103125 321157 Admin/Library Membe ACCOUNT TOTAL 6,300.00 10550110 449260 Parking 000111 Laura Zieglowsky 100725 0 2026 4 INV P 38.00 101725 320586 Admin/Parking Reimb 000111 Deb Schultz 92925 0 2026 4 INV P 26.00 101025 320373 Admin/Volunteer par 64.00 ACCOUNT TOTAL 64.00 10550110 449280 Misc Services & Charges 000111 Joel Lane 101325 0 2026 4 INV P 25.00 102425 320771 Admin/Found Library Agenda Item 9B-1 98 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ACCOUNT TOTAL 25.00 10550110 452010 Office Supplies 010199 HILLS BANK AND TRUST 1022253248 0 2026 4 INV P 16.45 101725 320555 J Royer Visa 10/22/ ACCOUNT TOTAL 16.45 10550110 469360 Food and Beverages 010199 HILLS BANK AND TRUST 1022253248 0 2026 4 INV P 71.97 101725 320555 J Royer Visa 10/22/ ACCOUNT TOTAL 71.97 ORG 10550110 TOTAL 17,624.57 10550121 Library Bldg Maint - Public 10550121 438030 Electricity 010319 MIDAMERICAN ENERGY 572527892 0 2026 4 INV P 9,232.04 101725 59903 123 S LINN ST ACCOUNT TOTAL 9,232.04 10550121 438070 Heating Fuel/Gas 010319 MIDAMERICAN ENERGY 572527892 0 2026 4 INV P 1,184.11 101725 59903 123 S LINN ST ACCOUNT TOTAL 1,184.11 10550121 442010 Other Building R&M Services 010392 RMB CO INC 17571 0 2026 4 INV P 370.00 101725 59916 FAC/Staff breakroom 010817 BASEPOINT - ADG 170985 0 2026 4 INV P 480.83 102425 59951 FAC/Door to Merge f 014621 RAC SERVICES LLC 2817 0 2026 4 INV P 2,407.35 102425 59996 FAC/First floor Mil 016722 PROFESSIONAL WINDOW 6013 0 2026 4 INV P 150.00 101025 320405 FAC/Window cleaning 016722 PROFESSIONAL WINDOW 6018 0 2026 4 INV P 150.00 103125 321135 FAC/Window cleaning 300.00 ACCOUNT TOTAL 3,558.18 10550121 442020 Structure R&M Services 010823 SCHUMACHER ELEVATOR 90660648 0 2026 4 INV P 575.00 101025 59820 Elevator Maintenanc ACCOUNT TOTAL 575.00 10550121 442030 Heating & Cooling R&M Services 010392 RMB CO INC 17554 0 2026 4 INV P 12,295.90 101725 59916 FAC/Work on RTU 6 a 010392 RMB CO INC 17555 0 2026 4 INV P 3,642.81 101725 59916 FAC/Work on RTU4 15,938.71 ACCOUNT TOTAL 15,938.71 Agenda Item 9B-2 99 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550121 443050 Radio Equipment R&M Services 010393 RACOM CORPORATION INV34930 0 2026 4 INV P 355.74 100325 320212 P25 Harris Radio Ma ACCOUNT TOTAL 355.74 10550121 445030 Nursery Srvc-Lawn & Plant Care 010181 GREENERY DESIGNS 4550 0 2026 4 INV P 78.00 101725 320543 FAC/Interior planst ACCOUNT TOTAL 78.00 10550121 445330 Other Waste Disposal 013663 REPUBLIC SERVICES OF 0897-001065323 0 2026 4 INV P 215.15 101725 320625 Refuse & Recycling ACCOUNT TOTAL 215.15 10550121 449160 Other Rentals 010627 CINTAS CORPORATION 4244659498 0 2026 4 INV P 223.25 101025 320301 FAC/Sanitary suppli 010627 CINTAS CORPORATION 4246134704 0 2026 4 INV P 223.25 102425 320722 FAC/Sanitary suppli 446.50 ACCOUNT TOTAL 446.50 10550121 452040 Sanitation & Indust Supplies 010627 CINTAS CORPORATION 4244659498 0 2026 4 INV P 462.80 101025 320301 FAC/Sanitary suppli 010627 CINTAS CORPORATION 4246134704 0 2026 4 INV P 375.84 102425 320722 FAC/Sanitary suppli 838.64 ACCOUNT TOTAL 838.64 ORG 10550121 TOTAL 32,422.07 10550140 Library Computer Systems 10550140 438140 Internet Fees 014293 IMON COMMUNICATIONS 4326795 0 2026 4 INV P 302.78 101725 320563 IT/Internet 014293 IMON COMMUNICATIONS 4390778 0 2026 4 INV P 302.78 101725 320564 IT/Internet 014293 IMON COMMUNICATIONS 4426140 0 2026 4 INV P 253.00 101725 320565 Internet Services 014293 IMON COMMUNICATIONS 4456522 0 2026 4 INV P 302.82 103125 321097 IT/Internet 1,161.38 ACCOUNT TOTAL 1,161.38 10550140 443020 Office Equipment R&M Services 014150 ADVANCED BUSINESS SY INV433017 0 2026 4 INV P 191.55 102425 59945 IT/Sharp printing 014150 ADVANCED BUSINESS SY INV437575 0 2026 4 INV P 287.63 101725 59854 IT/Sharp printing 479.18 ACCOUNT TOTAL 479.18 Agenda Item 9B-3 100 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550140 444080 Software R&M Services 010199 HILLS BANK AND TRUST 1022253305 0 2026 4 INV P 266.38 101725 320554 B Palmer Visa 10/22 014114 ZOOBEAN INC 31577 0 2026 4 INV P 3,703.00 101725 320682 IT/Beanstack Premiu ACCOUNT TOTAL 3,969.38 10550140 455120 Misc Computer Hardware 010199 HILLS BANK AND TRUST 1022253305 0 2026 4 INV P 3,613.76 101725 320554 B Palmer Visa 10/22 ACCOUNT TOTAL 3,613.76 ORG 10550140 TOTAL 9,223.70 10550151 Lib Public Services - Adults 10550151 469320 Miscellaneous Supplies 010199 HILLS BANK AND TRUST 1022253248 0 2026 4 INV P 44.05 101725 320555 J Royer Visa 10/22/ 010199 HILLS BANK AND TRUST 1022253271 0 2026 4 INV P 21.20 101725 320559 A Pilkington Visa 1 010199 HILLS BANK AND TRUST 1022253289DLG 0 2026 4 INV P 712.55 101725 320556 J Paulios Visa 10/2 777.80 ACCOUNT TOTAL 777.80 10550151 469360 Food and Beverages 010199 HILLS BANK AND TRUST 1022253289DLG 0 2026 4 INV P 130.21 101725 320556 J Paulios Visa 10/2 ACCOUNT TOTAL 130.21 ORG 10550151 TOTAL 908.01 10550152 Lib Public Services - Children 10550152 432080 Other Professional Services 017432 FUERZAS CULTURALES 100225CP 0 2026 4 INV P 120.00 102425 320745 CHI & DG/Ballet Oct ACCOUNT TOTAL 120.00 10550152 469320 Miscellaneous Supplies 010199 HILLS BANK AND TRUST 1022253271 0 2026 4 INV P 587.81 101725 320559 A Pilkington Visa 1 ACCOUNT TOTAL 587.81 10550152 469360 Food and Beverages 010199 HILLS BANK AND TRUST 1022253248 0 2026 4 INV P 312.76 101725 320555 J Royer Visa 10/22/ 010199 HILLS BANK AND TRUST 1022253271 0 2026 4 INV P 47.76 101725 320559 A Pilkington Visa 1 360.52 ACCOUNT TOTAL 360.52 ORG 10550152 TOTAL 1,068.33 Agenda Item 9B-4 101 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550159 Lib Public Srvs-Comm Access 10550159 435059 Advertising 011328 LITTLE VILLAGE 1046 0 2026 4 INV P 2,340.00 103125 60442 CAS/Advertising ACCOUNT TOTAL 2,340.00 10550159 445140 Outside Printing 010050 TRU ART 133150011 0 2026 4 INV P 5,875.55 101025 320430 CAS/60,448 Fall Win 010050 TRU ART 133760011 0 2026 4 INV P 355.00 103125 321154 CAS/2,500 Library C 6,230.55 ACCOUNT TOTAL 6,230.55 10550159 448030 Community Events Funding 010199 HILLS BANK AND TRUST 1022253248 0 2026 4 INV P 150.00 101725 320555 J Royer Visa 10/22/ 010199 HILLS BANK AND TRUST 1022253255 0 2026 4 INV P 93.68 101725 320558 S Helmick Visa 10/2 243.68 ACCOUNT TOTAL 243.68 10550159 449280 Misc Services & Charges 010199 HILLS BANK AND TRUST 1022253255 0 2026 4 INV P 348.00 101725 320558 S Helmick Visa 10/2 ACCOUNT TOTAL 348.00 10550159 469320 Miscellaneous Supplies 010199 HILLS BANK AND TRUST 1022253248 0 2026 4 INV P 36.32 101725 320555 J Royer Visa 10/22/ 010199 HILLS BANK AND TRUST 1022253255 0 2026 4 INV P 138.25 101725 320558 S Helmick Visa 10/2 174.57 ACCOUNT TOTAL 174.57 10550159 469360 Food and Beverages 010199 HILLS BANK AND TRUST 1022253248 0 2026 4 INV P 353.30 101725 320555 J Royer Visa 10/22/ ACCOUNT TOTAL 353.30 ORG 10550159 TOTAL 9,690.10 10550160 Library Collection Services 10550160 445270 Library Material R&M Services 010199 HILLS BANK AND TRUST 1022253263 0 2026 4 INV P 319.56 101725 320557 A Mangano Visa 10/2 010509 BAKER & TAYLOR INC C 2039261638 0 2026 4 INV P 7.74 101025 320285 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039266183 0 2026 4 INV P 5.85 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039268907 0 2026 4 INV P 6.21 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039273552 0 2026 4 INV P 16.11 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039274400 0 2026 4 INV P 15.16 101025 320286 LIBRARY MATERIALS Agenda Item 9B-5 102 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010509 BAKER & TAYLOR INC C 2039274903 0 2026 4 INV P 65.91 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039275522 0 2026 4 INV P .52 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039275687 0 2026 4 INV P 9.03 101025 320285 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039277989 0 2026 4 INV P 6.10 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039278025 0 2026 4 INV P 4.78 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039279108 0 2026 4 INV P 6.11 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039279204 0 2026 4 INV P 5.89 103125 321061 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039279470 0 2026 4 INV P 14.76 101725 320500 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039280238 0 2026 4 INV P 37.48 101725 320500 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039282183 0 2026 4 INV P 1.54 101725 320500 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039284619 0 2026 4 INV P 7.11 103125 321061 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 203928486 0 2026 4 INV P 2.34 101725 320500 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039285751 0 2026 4 INV P .77 103125 321061 LIBRARY MATERIALS/P 010509 BAKER & TAYLOR INC C 2039286145 0 2026 4 INV P 4.31 103125 321061 LIBRARY MATERIALS 217.72 ACCOUNT TOTAL 537.28 10550160 469110 Misc Processing Supplies 010199 HILLS BANK AND TRUST 1022253263 0 2026 4 INV P 35.63 101725 320557 A Mangano Visa 10/2 010546 MIDWEST TAPE 507819483 0 2026 4 INV P 447.66 101725 320596 LIBRARY MATERIALS ACCOUNT TOTAL 483.29 ORG 10550160 TOTAL 1,020.57 10550210 Library Children's Materials 10550210 477020 Books (Cat/Cir) 010509 BAKER & TAYLOR INC C 2039266182 0 2026 4 INV P 64.40 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039274902 0 2026 4 INV P 19.58 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039275521 0 2026 4 INV P 7.98 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039278024 0 2026 4 INV P 138.63 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039278536 0 2026 4 INV P 28.40 101725 320500 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039279107 0 2026 4 INV P 97.64 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039279469 0 2026 4 INV P 11.35 101725 320500 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039280237 0 2026 4 INV P 70.45 101725 320500 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039285750 0 2026 4 INV P 21.60 103125 321061 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039286144 0 2026 4 INV P 13.59 103125 321061 LIBRARY MATERIALS 473.62 010536 INGRAM LIBRARY SERVI 90417754 0 2026 4 INV P 206.43 101025 320345 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90458450 0 2026 4 INV P 46.85 101025 320345 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90525457 0 2026 4 INV P 218.00 101025 320345 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90540142 0 2026 4 INV P 101.05 101025 320345 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90584284 0 2026 4 INV P 10.49 101725 320566 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90612607 0 2026 4 INV P 228.15 101725 320566 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90637590 0 2026 4 INV P 74.27 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90760635 0 2026 4 INV P 52.16 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90832577 0 2026 4 INV P 43.94 102425 320758 LIBRARY MATERIALS Agenda Item 9B-6 103 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010536 INGRAM LIBRARY SERVI 90864410 0 2026 4 INV P 133.57 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90909023 0 2026 4 INV P 53.27 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91029084 0 2026 4 INV P 62.34 103125 321099 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91029085 0 2026 4 INV P 254.07 103125 321099 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91107450 0 2026 4 INV P 110.10 103125 321099 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91161772 0 2026 4 INV P 1,040.59 103125 321099 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91172175 0 2026 4 INV P 165.30 103125 321099 LIBRARY MATERIALS 2,800.58 ACCOUNT TOTAL 3,274.20 10550210 477070 eBooks 011068 OVERDRIVE INC 01370CO25296856 0 2026 4 INV P 348.76 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25308834 0 2026 4 INV P 249.90 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25316324 0 2026 4 INV P 76.15 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25321694 0 2026 4 INV P 125.93 103125 321128 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25322983 0 2026 4 INV P 256.47 103125 321128 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25314256 0 2026 4 INV P 129.94 102425 320800 LIBRARY MATERIALS 1,187.15 ACCOUNT TOTAL 1,187.15 10550210 477110 Audio (Digital) 011068 OVERDRIVE INC 01370CO25296856 0 2026 4 INV P 56.00 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25316324 0 2026 4 INV P 26.00 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25321689 0 2026 4 INV P 255.95 103125 321128 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25314256 0 2026 4 INV P 83.99 102425 320800 LIBRARY MATERIALS 421.94 ACCOUNT TOTAL 421.94 10550210 477120 Audio (Read-Along) 016642 PLAYAWAY PRODUCTS 512393 0 2026 4 INV P 2,071.62 102425 320802 LIBRARY MATERIALS 016642 PLAYAWAY PRODUCTS 514345 0 2026 4 INV P 141.53 102425 320802 LIBRARY MATERIALS 2,213.15 ACCOUNT TOTAL 2,213.15 10550210 477160 Video (DVD) 010546 MIDWEST TAPE 507790310 0 2026 4 INV P 176.92 101025 320389 LIBRARY MATERIALS 010546 MIDWEST TAPE 507824353 0 2026 4 INV P 114.70 101725 320596 LIBRARY MATERIALS 291.62 ACCOUNT TOTAL 291.62 10550210 477350 Online Reference 010261 IOWA STATE UNIVERSIT APRGFY26 0 2026 4 INV P 300.00 101025 320356 ADVENTURE PASS MEMB Agenda Item 9B-7 104 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 013598 AFRICAN AMERICAN MUS 000581 0 2026 4 INV P 100.00 102425 320703 ADVENTURE PASS MEMB ACCOUNT TOTAL 400.00 ORG 10550210 TOTAL 7,788.06 10550220 Library Adult Materials 10550220 477020 Books (Cat/Cir) 010199 HILLS BANK AND TRUST 1022253263 0 2026 4 INV P 32.79 101725 320557 A Mangano Visa 10/2 010378 PRAIRIE LIGHTS BOOKS 3861 0 2026 4 INV P 240.00 101025 320404 LIBRARY MATERIALS 010378 PRAIRIE LIGHTS BOOKS 3877 0 2026 4 INV P 64.00 103125 321134 LIBRARY MATERIALS 304.00 010509 BAKER & TAYLOR INC C 2039261637 0 2026 4 INV P 86.34 101025 320285 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039268906 0 2026 4 INV P 86.19 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039273551 0 2026 4 INV P 79.77 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039274399 0 2026 4 INV P 184.10 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039274902 0 2026 4 INV P 1,251.18 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039275686 0 2026 4 INV P 122.31 101025 320285 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039279203 0 2026 4 INV P 57.55 103125 321061 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039279469 0 2026 4 INV P 60.95 101725 320500 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039280237 0 2026 4 INV P 774.97 101725 320500 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039280485 0 2026 4 INV P 23.35 101725 320500 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039282182 0 2026 4 INV P 10.79 101725 320500 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039284618 0 2026 4 INV P 64.96 103125 321061 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039286144 0 2026 4 INV P 63.33 103125 321061 LIBRARY MATERIALS 2,865.79 010520 CENTER POINT PUBLISH 2192052 0 2026 4 INV P 149.82 101025 320296 LIBRARY MATERIALS 010520 CENTER POINT PUBLISH 2199883 0 2026 4 INV P 149.82 103125 321073 LIBRARY MATERIALS 299.64 010531 GALE GROUP 999101285796 0 2026 4 INV P 90.37 101025 320328 LIBRARY MATERIALS 010531 GALE GROUP 999101494033 0 2026 4 INV P 32.79 101725 320536 LIBRARY MATERIALS 123.16 010536 INGRAM LIBRARY SERVI 90417754 0 2026 4 INV P 813.66 101025 320345 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90458450 0 2026 4 INV P 388.68 101025 320345 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90525457 0 2026 4 INV P 319.59 101025 320345 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90540142 0 2026 4 INV P 95.80 101025 320345 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90565190 0 2026 4 INV P 13.80 101025 320345 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90584284 0 2026 4 INV P 312.32 101725 320566 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90612607 0 2026 4 INV P 364.90 101725 320566 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90637590 0 2026 4 INV P 164.76 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90760635 0 2026 4 INV P 378.22 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90832577 0 2026 4 INV P 202.86 102425 320758 LIBRARY MATERIALS Agenda Item 9B-8 105 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 010536 INGRAM LIBRARY SERVI 90832578 0 2026 4 INV P 141.00 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90864410 0 2026 4 INV P 939.91 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90909023 0 2026 4 INV P 413.10 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90926319 0 2026 4 INV P 37.49 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90986659 0 2026 4 INV P 72.00 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91029084 0 2026 4 INV P 84.92 103125 321099 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91029085 0 2026 4 INV P 1,933.17 103125 321099 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91107450 0 2026 4 INV P 160.51 103125 321099 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91161772 0 2026 4 INV P 737.79 103125 321099 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91172175 0 2026 4 INV P 219.80 103125 321099 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91318511 0 2026 4 CRM P -17.25 103125 321099 LIBRARY MATERIALS/C 7,777.03 015582 ICE CUBE PRESS LLC 6317 0 2026 4 INV P 126.30 103125 321096 LIBRARY MATERIALS ACCOUNT TOTAL 11,528.71 10550220 477070 eBooks 011068 OVERDRIVE INC 01370co25290480 0 2026 4 INV P 60.00 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25294929 0 2026 4 INV P 601.52 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25296855 0 2026 4 INV P 1,016.11 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25308812 0 2026 4 INV P 850.04 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25308813 0 2026 4 INV P 78.00 103125 321128 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25308817 0 2026 4 INV P 1,164.22 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25311371 0 2026 4 INV P 60.00 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25316319 0 2026 4 INV P 332.95 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25321687 0 2026 4 INV P 1,665.88 103125 321128 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25321690 0 2026 4 INV P 299.98 103125 321128 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25321720 0 2026 4 INV P 207.97 103125 321128 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25322980 0 2026 4 INV P 1,024.35 103125 321128 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25325179 0 2026 4 INV P 59.99 103125 321128 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25292800 0 2026 4 INV P 467.47 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25295597 0 2026 4 INV P 31.56 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25305638 0 2026 4 INV P 323.54 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25314256 0 2026 4 INV P 657.11 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25320795 0 2026 4 INV P 608.54 102425 320800 LIBRARY MATERIALS 9,509.23 ACCOUNT TOTAL 9,509.23 10550220 477100 Audio (Compact Disc) 010546 MIDWEST TAPE 507851439 0 2026 4 INV P 13.49 102425 320780 LIBRARY MATERIALS ACCOUNT TOTAL 13.49 10550220 477110 Audio (Digital) 011068 OVERDRIVE INC 01370co25290480 0 2026 4 INV P 182.99 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25294923 0 2026 4 INV P 871.67 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25294927 0 2026 4 INV P 1,525.25 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25294929 0 2026 4 INV P 47.50 101025 320400 LIBRARY MATERIALS Agenda Item 9B-9 106 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 011068 OVERDRIVE INC 01370CO25296855 0 2026 4 INV P 202.98 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25298050 0 2026 4 INV P 164.39 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25308815 0 2026 4 INV P 704.87 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25308817 0 2026 4 INV P 397.97 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25308822 0 2026 4 INV P 117.50 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25316319 0 2026 4 INV P 76.00 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25321683 0 2026 4 INV P 964.87 103125 321128 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25321699 0 2026 4 INV P 1,443.65 103125 321128 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370CO25322980 0 2026 4 INV P 673.94 103125 321128 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25292800 0 2026 4 INV P 1,228.42 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25305638 0 2026 4 INV P 569.36 101025 320400 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25310632 0 2026 4 INV P 54.95 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25314256 0 2026 4 INV P 1,210.28 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25318810 0 2026 4 INV P 47.95 102425 320800 LIBRARY MATERIALS 011068 OVERDRIVE INC 01370DA25320795 0 2026 4 INV P 1,181.13 102425 320800 LIBRARY MATERIALS 11,665.67 ACCOUNT TOTAL 11,665.67 10550220 477160 Video (DVD) 010546 MIDWEST TAPE 507722062 0 2026 4 INV P 30.74 101025 320389 LIBRARY MATERIALS 010546 MIDWEST TAPE 507790310 0 2026 4 INV P 100.45 101025 320389 LIBRARY MATERIALS 010546 MIDWEST TAPE 507790311 0 2026 4 INV P 53.23 101025 320389 LIBRARY MATERIALS 010546 MIDWEST TAPE 507824353 0 2026 4 INV P 796.18 101725 320596 LIBRARY MATERIALS 010546 MIDWEST TAPE 507824354 0 2026 4 INV P 217.93 101725 320596 LIBRARY MATERIALS 010546 MIDWEST TAPE 507857573 0 2026 4 INV P 43.47 102425 320780 LIBRARY MATERIALS 010546 MIDWEST TAPE 507857574 0 2026 4 INV P 53.58 102425 320780 LIBRARY MATERIALS 010546 MIDWEST TAPE 507890450 0 2026 4 INV P 124.46 103125 321120 LIBRARY MATERIALS 010546 MIDWEST TAPE 507890452 0 2026 4 INV P 540.49 103125 321120 LIBRARY MATERIALS 1,960.53 ACCOUNT TOTAL 1,960.53 10550220 477220 Video Games 016856 KLISE/CRIMSON MULTI 023863 0 2026 4 INV P 40.34 101025 320367 LIBRARY MATERIALS ACCOUNT TOTAL 40.34 10550220 477250 Streaming Media/PPU 010546 MIDWEST TAPE 507823205 0 2026 4 INV P 2,991.49 101725 320595 LIBRARY MATERIALS 015034 KANOPY INC 471559 0 2026 4 INV P 2,559.00 101025 320363 LIBRARY MATERIALS ACCOUNT TOTAL 5,550.49 10550220 477320 Serials (Digital) 011068 OVERDRIVE INC 01370MG25289692 0 2026 4 INV P 10,989.72 101725 320613 LIBRARY MATERIALS E ACCOUNT TOTAL 10,989.72 Agenda Item 9B-10 107 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550220 477330 Serial (Print) 010199 HILLS BANK AND TRUST 1022253263 0 2026 4 INV P 40.00 101725 320557 A Mangano Visa 10/2 010238 IOWA CITY PRESS CITI ICPCFY26 0 2026 4 INV P 1,275.17 101025 320349 ICPC SUBSCRIPTION A ACCOUNT TOTAL 1,315.17 10550220 477350 Online Reference 010524 EBSCO 91011032350 0 2026 4 INV P 8,205.00 101725 59874 LIBRARY MATERIALS 011013 OCLC INC 1000466366 0 2026 4 INV P 866.69 101725 320611 LIBRARY MATERIALS ACCOUNT TOTAL 9,071.69 ORG 10550220 TOTAL 61,645.04 FUND 1000 General TOTAL:141,390.45 Agenda Item 9B-11 108 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550320 Library Board Enterprise 10550320 443020 Office Equipment R&M Services 010216 RICOH USA INC 5072093490 0 2026 4 INV P 58.82 102425 59998 LBE/Public printing 014150 ADVANCED BUSINESS SY INV433017 0 2026 4 INV P 129.74 102425 59945 IT/Sharp printing 014150 ADVANCED BUSINESS SY INV437575 0 2026 4 INV P 145.21 101725 59854 IT/Sharp printing 274.95 ACCOUNT TOTAL 333.77 ORG 10550320 TOTAL 333.77 10550350 Enrich Iowa 10550350 432060 Consultant Services 010527 ENGBERG ANDERSON INC 25385200-3 0 2026 4 INV P 1,620.00 102425 320739 Enrich Iowa/Buildin 010527 ENGBERG ANDERSON INC 25385200-4 0 2026 4 INV P 10,720.50 102425 320739 Admin & Enrich Iowa 12,340.50 ACCOUNT TOTAL 12,340.50 ORG 10550350 TOTAL 12,340.50 10550410 Library Reimbursables 10550410 477320 Serials (Digital) 011068 OVERDRIVE INC 01370MG25289692 0 2026 4 INV P 6,335.00 101725 320613 LIBRARY MATERIALS E ACCOUNT TOTAL 6,335.00 ORG 10550410 TOTAL 6,335.00 10550420 Library Designated Gifts 10550420 432080 Other Professional Services 010147 EULENSPIEGEL PUPPET 100325ICLF 0 2026 4 INV P 400.00 101725 320529 DG/Puppet show 017432 FUERZAS CULTURALES 100225CP 0 2026 4 INV P 180.00 102425 320745 CHI & DG/Ballet Oct ACCOUNT TOTAL 580.00 10550420 469320 Miscellaneous Supplies 010199 HILLS BANK AND TRUST 1022253289DLG 0 2026 4 INV P 93.20 101725 320556 J Paulios Visa 10/2 010536 INGRAM LIBRARY SERVI 90612607 0 2026 4 INV P 91.29 101725 320566 LIBRARY MATERIALS ACCOUNT TOTAL 184.49 10550420 469360 Food and Beverages 010067 BREAD GARDEN OF IOWA 19129JFM 0 2026 4 INV P 68.99 103125 321068 DG/Drinks and desse ACCOUNT TOTAL 68.99 Agenda Item 9B-12 109 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ORG 10550420 TOTAL 833.48 10550510 Library Children's Materials - 10550510 477020 Books (Cat/Cir) 010199 HILLS BANK AND TRUST 1022253263 0 2026 4 INV P 43.85 101725 320557 A Mangano Visa 10/2 010509 BAKER & TAYLOR INC C 2039273551 0 2026 4 INV P 129.19 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039274902 0 2026 4 INV P 51.12 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039277988 0 2026 4 INV P 66.06 101025 320286 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039278536 0 2026 4 INV P 5.60 101725 320500 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039279469 0 2026 4 INV P 53.95 101725 320500 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039280237 0 2026 4 INV P 25.06 101725 320500 LIBRARY MATERIALS 010509 BAKER & TAYLOR INC C 2039285750 0 2026 4 INV P 18.95 103125 321061 LIBRARY MATERIALS 349.93 010536 INGRAM LIBRARY SERVI 90417754 0 2026 4 INV P 176.07 101025 320345 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90458450 0 2026 4 INV P 251.84 101025 320345 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90525457 0 2026 4 INV P 280.29 101025 320345 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90540142 0 2026 4 INV P 42.22 101025 320345 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90612607 0 2026 4 INV P 10.97 101725 320566 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90637590 0 2026 4 INV P 10.57 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90760635 0 2026 4 INV P 24.48 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90832577 0 2026 4 INV P 13.37 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90864410 0 2026 4 INV P 10.37 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 90909023 0 2026 4 INV P 111.80 102425 320758 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91029084 0 2026 4 INV P 43.15 103125 321099 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91029085 0 2026 4 INV P 296.95 103125 321099 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91161772 0 2026 4 INV P 320.51 103125 321099 LIBRARY MATERIALS 010536 INGRAM LIBRARY SERVI 91172175 0 2026 4 INV P 129.29 103125 321099 LIBRARY MATERIALS 1,721.88 010978 TSAI FONG BOOKS INC 22138 0 2026 4 INV P 49.59 102425 320828 LIBRARY MATERIALS 010978 TSAI FONG BOOKS INC 22152 0 2026 4 INV P 25.61 102425 320828 LIBRARY MATERIALS 75.20 ACCOUNT TOTAL 2,190.86 ORG 10550510 TOTAL 2,190.86 10550520 Library Adult Materials - Gift 10550520 477020 Books (Cat/Cir) 010199 HILLS BANK AND TRUST 1022253263 0 2026 4 INV P 84.72 101725 320557 A Mangano Visa 10/2 ACCOUNT TOTAL 84.72 10550520 477070 eBooks 011068 OVERDRIVE INC 01370CO25319349 0 2026 4 INV P 1,717.15 102425 320800 LIBRARY MATERIALS Agenda Item 9B-13 110 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION ACCOUNT TOTAL 1,717.15 10550520 477160 Video (DVD) 010546 MIDWEST TAPE 507890452 0 2026 4 INV P 18.74 103125 321120 LIBRARY MATERIALS ACCOUNT TOTAL 18.74 ORG 10550520 TOTAL 1,820.61 FUND 1001 Library Gifts TOTAL:23,854.22 Agenda Item 9B-14 111 CITY OF IOWA CITY Library Disbursements: October 1 to October 31, 2025 ACCOUNT/VENDOR INVOICE PO YEAR/PR TYP S WARRANT CHECK DESCRIPTION 10550800 Library Replacement Reserve 10550800 432060 Consultant Services 017408 BYWATER SOULTIONS 9507 0 2026 4 INV P 54,500.00 103125 321070 LRR/Koha Installati ACCOUNT TOTAL 54,500.00 10550800 444080 Software R&M Services 010199 HILLS BANK AND TRUST 1022253305 0 2026 4 INV P 311.32 101725 320554 B Palmer Visa 10/22 016427 MICROSOFT CORPORATIO G118029170 0 2026 4 INV P 2,834.52 102425 59985 LRR/Microsoft Azure ACCOUNT TOTAL 3,145.84 ORG 10550800 TOTAL 57,645.84 FUND 1006 Library Replacement Reserves TOTAL:57,645.84 ____________________________________________ Robin Paetzold, President ____________________________________________ Claire Matthews, Secretary Agenda Item 9B-15 112