HomeMy WebLinkAboutHousing Financial CoordinatorUpdated: November 2025
CITY OF IOWA CITY – JOB DESCRIPTION
Position Title: Housing Financial Coordinator
Department: Neighborhood and Development Services
Division: Neighborhood Services
Supervisor: Housing Administrator
FLSA: Exempt
Civil Service: Yes
Pay Grade: 27
Job Number: 2732
Job Summary
Assists in directing the operational, financial, and personnel activities of the Housing Authority.
Assists in financial oversight and compliance across federally funded housing programs,
including Public Housing, Housing Choice Voucher Programs, and other Affordable Housing
programs. Responsibilities include supervision of Housing Authority accounts payable and
receivable, grant accounting, financial analysis, prepares annual audit work papers, and
ensuring compliance with HUD and GAAP standards.
Essential Job Duties and Responsibilities:
The following duties are normal for this position. These are not to be construed as exclusive
or all-inclusive. Other duties may be required and assigned.
• Instructs, advises, and trains to support staff in proper financial and compliance
methods and procedures.
• Assists Housing Administrator in preparing and monitoring Housing Authority budgets
• Prepares and submits financial data to HUD systems such as the Voucher Management
System (VMS), Financial Data Schedule (FDS), EPIC, and eLOCCS.
• Prepares and submits the annual REAC (Real Estate Assessment Center) Financial
Assessment Subsystem (FASS) submission in accordance with HUD deadlines and
formatting requirements.
• Reconciles financial activity for Housing Authority accounts payable, accounts receivable,
tenant rent collections, and HAP disbursements.
• Calculates, records, and monitors Family Self-Sufficiency (FSS) escrow deposits in
accordance with HUD regulations; ensures timely and accurate monthly deposits and
reconciliations.
• Manages month end processing and closing activities and prepares financial statements
for HUD and internal use.
• Coordinates with Accounting on maintaining chart of accounts and program/project
ledger for HUD grants and capital projects.
• Reviews and monitors federal grants (e.g., Capital Fund, FSS, HCVP), determines expense
eligibility, consults with other City departments, prepares drawdown requests, and
compiles required financial reports.
Updated: November 2025
• Audits grant-related financial activity across programs and ensures compliance with HUD
Uniform Guidance.
• Verifies the accuracy of reporting activities and assists in making corrections.
• Assists in the coordination and preparation of materials for the Annual Comprehensive
Financial Report
• Conducts internal financial reviews and prepares billing for program cost-sharing
activities.
• Coordinate and arrange for continuous Housing Authority front desk coverage
• Conducts self in a professional manner which demonstrates courtesy and respect for all
community members and coworkers.
• Performs all other related duties as assigned.
Minimum Education, Experience, Certification/Licensure, Other
• Bachelor’s degree from an accredited educational institution and two years of related
experience; or six years of related experience and/or equivalent combination of
education and experience. Degree in Accounting. Experience in accounting.
• Must pass criminal background check.
Preferred Education, Experience, Certification/Licensure, Other
• Bachelor’s degree from an accredited educational institution and three to five years of
related experience; or seven years of related experience and/or equivalent combination
of education and experience. Experience in financial analysis, in federal grant
accounting, and/or HUD programs.
Knowledge, Skills, and Abilities
• Ability to apply principles of logical or scientific thinking to define problems, collect data,
establish facts, and draw valid conclusions.
• Ability to calculate figures and amounts such as discounts, interest, commissions,
proportions, percentages, ability to develop and present mathematical and statistical
information.
• Ability to effectively present information and respond to questions from groups of
managers, clients, customers, and the general public.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or
schedule form.
• Ability to operate standard office equipment.
• Ability to read and interpret technical materials, reports, journals, and government
regulations.
• Ability to reliably and predictably carry out duties.
• Ability to solve practical problems and deal with a variety of concrete variables in
situations where only limited standardization exists.
• Ability to write reports, business correspondence, and procedure manuals.
• Knowledge of generally accepted accounting principles, governmental accounting, and
auditing principles and procedures.
Updated: November 2025
• Skill in financial analysis and related problem solving, ability to summarize data and
meet required deadlines.
• Skill in using computers and applicable software applications (Microsoft Office – Word,
Excel, Outlook) and financial management software.
Supervision
Involves leadership role such as regularly guiding, training, and providing direction to
permanent staff in completing daily tasks and assignments. May perform additional supervisory
duties at the direction of the Department or Division Head to include disciplinary action,
assisting with hiring or firing, and writing or delivering performance reviews.
Physical Demands
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential duties and responsibilities of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform
the essential duties and responsibilities.
While performing the duties of this job, the employee is regularly required to talk or hear. The
employee is frequently required to sit; use hands to finger, handle, or feel and reach with hands
and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or
crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, depth perception
and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee
encounters while performing the essential duties and responsibilities of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
duties and responsibilities.
The noise level in the work environment is usually moderate. Duties are generally performed in
an office setting with a controlled environment. The job requires sitting for extended periods of
time and the work may expose the employee to unpleasant social situations and significant
work pace pressure.
Iowa City is an Equal Opportunity Employer. In compliance with the Americans with Disabilities
Act as Amended, the City will provide reasonable accommodations to qualified individuals with
disabilities and encourages both prospective and current employees to discuss potential
accommodations with the employer.
Reviewed/Approved by: Tracy Hightshoe, Neighborhood & Development Services Director (11/2025)
Updated: November 2025
and requirements of this job description, and I
agree that I can perform the duties of this position with or without reasonable
accommodation.
Employee Date
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