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HomeMy WebLinkAbout2025-12-09 ResolutionItem Number: 6.d. CITY OF IOWA CITY COUNCIL ACTION REPORT December 9, 2025 Resolution approving applications for retail tobacco, tobacco products, alternative nicotine products, vapor products, and device retailer permits, as required by Iowa Code 453A.47A and Iowa Code 453E.3. [High Mart, 923 S. Riverside Dr.] Attachments: Resolution Executive Summary: Pursuant to Iowa Code §453A.47A, a retail permit is required to sell tobacco, tobacco products, alternative nicotine products, or vapor products at any place of business or through delivery sales. All permits provided for in Iowa Code §453A.47A expire on June 30 of each year and require payment of the applicable fee established in Iowa Code §453A.47A(7). The Iowa Department of Revenue implements the retail permit requirements of Iowa Code §453A.47A. The City Clerk's Office issues all permits for retailers located within city limits. As part of the retail permit process, the Iowa Department of Revenue requires applications be approved by the City Council once the City receives the completed application and the appropriate fee is paid. Background / Analysis: During the 2024 legislative session, the Iowa legislature enacted Iowa Code §453E.3, which regulates and taxes the sale of devices effective January 1, 2025. Per the legislation, a "device" is defined as any equipment or product, made in whole or in part of glass or metal, that is designed for use in inhaling through combustion tobacco, hemp, other plant materials, or a controlled substance. A device retailer shall only display and sell devices in a location of a retail outlet where the device retailer ensures that the devices are not visible to a person younger than twenty-one years of age and where no person younger than twenty-one years of age is present or permitted to enter at any time. Based on this legislation, we have included 'device' in the permit approval resolution and will indicate the permit type for which each business has applied. to. d- Prepared by: Wendy Mayer, License Specialist, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5042 Resolution Number: 25-271 Resolution approving applications for retail tobacco, tobacco products, alternative nicotine products, vapor products, and device retailer permits, as required by Iowa Code 453A.47A and Iowa Code 453 E.3. Whereas, applications for Tobacco/Tobacco Products/Alternative Nicotine Products/ Vapor Products/Device Retail permits have been submitted and filed with the City Clerk; and Whereas, the applicants have fled the proper application and fees as required by the Iowa Department of Revenue; and Whereas, applications are presented to City Council for approval. Now, Therefore, be it Resolved by The City Council of Iowa City, Iowa, That: Section 1. The City Clerk is hereby authorized and directed to issue a permit to the following named applicants and locations to sell the following products: Effective from: December 10, 2025 to June 30, 2026. Business Name Business Address Permit Type High Mart 923 S. Riverside Dr. Tobacco Permit Passed and approved this 9th day of _ Mayor Attest: ity Clerk December ,2025 Approved by City AttomeA Office (Jennifer Schwickereth — 12103/2025) Resolution No. 25-271 Page No. 2 It was moved by aarmsen , and seconded by weilein , that the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Alter x Bergus x Hannsen x Moe x Salih x Teague x Weilein Item Number: 7.b. CITY OF IOWA CITY COUNCIL ACTION REPORT December 9, 2025 Motion to accept the proposed FY27 preliminary budget for the Iowa City Downtown District, as approved by the Iowa City Downtown District Advisory Board. Prepared By: Rachel Kilburg Varley, Economic Development Coordinator Reviewed By: Geoff Fruin, City Manager Susan Dulek, First City Attorney Fiscal Impact: N/A Staff Recommendation: Approval Commission Recommendations: N/A Attachments: FY27 Public Meeting Minutes 11.6.2025 Preliminary FY27 ICDD Budget Executive Summary: The operating agreement between the City of Iowa City and the Iowa City Downtown District (ICDD) stipulates the process for City approval and incorporation of the district's annual budget. In accordance with the Operating Agreement, the ICDD Advisory Board held a public meeting November 6, 2025 and approved the FY27 proposed budget for submission to the City for review. Staff find it to be in compliance with the terms of the original petition, enabling ordinance, and operating agreement. Background / Analysis: It should be noted that budget contains the ICDD's projections for property tax income. Projections are based on the proposed SSMID renewal petition, which includes expanded boundaries and a SSMID levy rate of $2.50 per $1,000 in taxable value for the period of July 1, 2026 - June 30, 2033 and the option to increase that levy rate to $2.75 per $1,000 taxable value for the period of July 1, 2033 - June 30, 2036. If the SSMID renewal is approved by City Council and the property tax income exceeds the ICDD budget projections, staff will proceed in transferring the full amount entitled through the enabling ordinance and operating agreement. Open Public Meeting to Review Fiscal Year 2026 Preliminary Budgets of the Iowa City Downtown District and South of 6 Business District 10:00 A.M. Thursday, November 6, 2025 City Manager's Conference Room 410 E. Washington Street, Iowa City Attendance: Iowa City Downtown District: Angie Brown, Betsy Potter South of 6 Business District: Amy Hospodarsky, Nick Bergus, Maurice Davis, Ana Marie Senica Iowa Cites. Rachel Kilburg AGENDA Call to Order The meeting was called to order at 10:04 a.m., November 6, 2025. South of 6 Business District Preliminary Draft of FY27 Budget The Preliminary Draft FY27 Budget was moved and approved by the Advisory Committee. No members of the public provided comment on the budget review. Iowa City Downtown District Preliminary Draft of FY27 Budget The Preliminary Draft FY27 Budget was introduced and approved by the Advisory Committee. No members of the public provided comment on the budget review. Adjourn The meeting was adjourned at 10:17 a.m. Iowa City Downtown District FY27 Preliminary Draft Budget comparison to FY26 Budget November 2025 FY26 Actual Budget Percent FY27 Budget Comparison Change Comments INCOME $1,145,000 $663,198 72.6% Increased due to expanded boundaries 1 SSMID Levy Collection 2 University of Iowa Contribution $200,000 $200,000 0.0% Continuing steady; check annually 3 Program & Initiatives Income $839,000 $971,650 -13.7% Change is due to ARPA funding no longer available 4 Events & Sponsor Income $412,000 $427,000 -3.5% Estimating similar event attendance 5 TOTAL INCOME $2,596,000 $2,261,848 14.8% EXPENSES 6 District -Wide Marketing $200,300 $170,500 17.5% Increased to support new boundaries 7 Event Expense $365,800 $360,800 1.4% Anticipate similar event revenue goals to FY25 8 Programs & Initiatives $1,290,000 $1,142,333 12.9% Increase in Clean and Safe needs 1 o Office Administration $123,795 $95,200 30.0% Reflects bookkeeping, attorney fees, insurance etc. 11 Personnel $612,956 $491,000 24.8% Reflects another staff member added 12 Contingency $3,149 $2,015 56.3% 13 TOTAL EXPENSES $2,596,000 $2,261,848 0.0% 14 NET GAIN / LOSS $0 $0 Item Number: 7.c. CITY OF IOWA CITY COUNCIL ACTION REPORT December 9, 2025 Motion to accept the proposed FY27 preliminary budget for the South of 6 Business District, as approved by the South of 6 Advisory Board. Prepared By: Rachel Kilburg Varley, Economic Development Coordinator Reviewed By: Geoff Fruin, City Manager Susan Dulek, First Ass't. City Attorney Fiscal Impact: N/A Staff Recommendation: Approval Commission Recommendations: N/A Attachments: FY27 Public Meeting Minutes 11.6.2025.docx So.6 Preliminary FY27 Budget Executive Summary: The operating agreement between the City of Iowa City and the South of 6 Business District (So.6) stipulates the process for City approval and incorporation of the district's annual budget. In accordance with the Operating Agreement, the So.6 Advisory Board held a public meeting November 6, 2025 and approved the FY27 proposed budget for submission to the City for review. Staff find it to be in compliance with the terms of the original petition, enabling ordinance and operating agreement. Background / Analysis: It should be noted that budget contains the So.6's projections for property tax income. However, the district has communicated that it intends to collect the maximum amount generated by the authorized SSMID levy. Therefore, if property tax income exceeds the So.6 budget projections, staff will proceed in transferring the full amount entitled through the enabling ordinance and operating agreement. Open Public Meeting to Review Fiscal Year 2026 Preliminary Budgets of the Iowa City Downtown District and South of 6 Business District 10:00 A.M. Thursday, November 6, 2025 City Manager's Conference Room 410 E. Washington Street, Iowa City Attendance: Iowa City Downtown District: Angie Brown, Betsy Potter South of 6 Business District: Amy Hospodarsky, Nick Bergus, Maurice Davis, Ana Marie Senica Iowa Cites. Rachel Kilburg AGENDA Call to Order The meeting was called to order at 10:04 a.m., November 6, 2025. South of 6 Business District Preliminary Draft of FY27 Budget The Preliminary Draft FY27 Budget was moved and approved by the Advisory Committee. No members of the public provided comment on the budget review. Iowa City Downtown District Preliminary Draft of FY27 Budget The Preliminary Draft FY27 Budget was introduced and approved by the Advisory Committee. No members of the public provided comment on the budget review. Adjourn The meeting was adjourned at 10:17 a.m. Proposed Budget 2027 South of 6 Iowa City Business District July 1-June 30 Distribution account Income Interest Income SSMID Levy Collected Total for SSMID Annual Contribution Total for Income Cost of Goods Sold Gross Profit Expenses Advertis i n gIP rc m oti or al/Sponsorships Community Outreach Meals Contract & professional fees Accounting fees Professional Membership(Better Together Commitment) Total for Contract & professional fees Bank fees & service charges Insurance(Liability + Work Comp) Total for Insurance Memberships & subscriptions Office supplies (Paper. Ink, and other office items) Phone Shipping & postage Software & apps Total for Office Administration Personnel Expenses Salaries & Wages Total for Personnel Expenses Programs & Initiative Expenses SSMI❑ Renewal Banner maintenance Special Events & Initiatives Selfie with Santa Music(Talent) Movies Cultural Programming Total for Project/Event Expenses Office Rent Storage Total for Rent Travel Total for Expenses Net Operating Income Other Income Planned Annual Reserve Net Other Income Net Income Total 35,00 116,325,00 $116,360.00 $116,360.00 $116,360.00 10,000,00 75000 400,00 547,50 2,575.00 $3,522.50 75.00 4,586,74 $4,586.74 150.00 300,00 600.00 250,00 2,800,00 $8,761.74 249.00 50,000.00 $50,249.00 15,000,00 4,500.00 7,550.00 3,500.00 2,500.00 2,000.00 $39,050.00 7,800.00 1,764,00 $9,564.00 134.05 $115,86B.03 $491.97 0.00 $491.97 Item Number: 7.d. CITY OF IOWA CITY COUNCIL ACTION REPORT December 9, 2025 Resolution rescinding the 2024 Personnel Policies and adopting updated Personnel Policies. Prepared By: Karen Jennings, Human Resources Administrator Reviewed By: Geoff Fruin, City Manager Chris O'Brien, Deputy City Manager Jennifer Schwickerath, Asst City Attorney Fiscal Impact: N/A Staff Recommendation: Approval Attachments: Resolution Personnel Policies - December 2025 Executive Summary: The City's Personnel Policies were recently reviewed and updated to improve clarity, maintain best practices, and to reflect changes that have occurred within the workplace. Background / Analysis: The City's Personnel Policies have recently been reviewed and updated. The revised Personnel Policies include the following changes/updates: • Clarification that accepting discounted pricing available to the City for personal purchases violates City policy. • Clarification that dishonesty or refusal to cooperate in a workplace investigation is a cause for discipline. • Appearance -grooming policy updated to allow employees not required to wear uniforms to wear non -ripped jeans unless otherwise required for a legitimate business purpose provided they are otherwise dressed appropriately for an office environment. Casual attire including sweatshirts and t-shirts is restricted to casual days, generally observed on Friday unless otherwise designated by the City Manager. • Clarification of requirement that any medical records maintained at the department or division level must be maintained in a secured location separate from employee personnel records with access limited to appropriate staff with a need for legitimate work purposes. • Added meal break and rest period provision to align with existing scheduling expectations. • Clarified that non-exempt staff may not engage in work tasks outside of work hours, including accessing and/or responding to emails without supervisor authorization. • Employment of relatives policy chain of command conflict amended to clarify intent regarding direct or indirect supervision. • Exit interview/Offboarding questionnaire provision updated to reflect current practice. • Clarified policy language regarding use of hands -free communication devices while driving to align with state law. • General wording, punctuation, and formatting edits throughout that do not substantially modify existing policy. Prepared by: Karen Jennings, Human Resources Administrator, 410 E. Washington St., lom City, IA 522Q (319) 356-5025 Resolution no. 25-279 Resolution rescinding the 2024 Personnel Policies and adopting updated Personnel Policies. Whereas, Section 1-6-1 of the City Code provides that personnel procedures, rules, and regulations for the employees of the City shall be established by resolution of the City Council; and Whereas, Resolution No. 24-290, adopted by the City Council on December 10, 2024 established the existing Personnel Policies; and Whereas, the Personnel Policies have been reviewed by staff and updated to reflect best practices and to better communicate organizational expectations. Now therefore be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The 2024 Personnel Policies established by Resolution No. 24-290 are hereby rescinded. 2. The Personnel Policies attached to this resolution and by this reference made part hereof are hereby established and adopted. Passed and approved this 9th day of December P025 Mayor Attesty C ty Clerk Approved by City Attor ys Office (Jennifer Schwickerath — 11/24/2025) It was moved by we ilein and seconded by Yter the Resolution be adopted, and upon roll call therewere: Ayes: Nays: Absent: x Alter Bergus x Harmsen x Moe x Salih Teague �— Weilein City of Iowa City 1 r 1 "m CITY OF IOWA CITY UNESCO CITY OF LITERATURE Personnel Policies Revised: Approved by Resolution of City Council: Resolution No. 25-279 on 12/09/2025 This policy manual is not intended to create any contractual rights in favor of employees or the City of Iowa City. The City reserves the right, at any time, to amend, delete, revise, or add to any provision in its sole discretion. Personnel Policies Rev. December 2025 TABLE OF CONTENTS Section1 Introduction...............................................................................................................1 Section2 Administration...........................................................................................................1 Section 3 Equal Employment Opportunity................................................................................1 Section4 Labor Relations........................................................................................................2 Section 5 Civil Service Coverage.............................................................................................2 5.1 Rights and Benefits 5.2 Appeal Rights Section 6 Harassment. and Discrimination................................................................................3 6.1 Harassment 6.2 Sexual Harassment 6.3 Discrimination 6.4 Complaint Procedure 6.5 Confidentiality 6.6 Retaliation 6.7 Consequences of Harassment 6.8 Duty to Prevent and Report Section 7 Workplace Violence Prevention................................................................................6 7.1 Policy 7.2 Definition 7.3 Employee Responsibilities 7.4 Investigation and Follow -Up 7.5 Confidentiality and Retaliation 7.6 Post -incident Responses 7.7 Violent Situations Outside the Workplace 7.8 Workplace Security Suggestions and Recommendations Section 8 Employee Relations and Conduct............................................................................8 8.1 Employee Conduct and Ethical Standards of Behavior a. Impartiality b. Use of Information c. Use of City Resources d. Gifts e. Employment Conflicts f. Political Activity 8.2 Discipline 8.3 Weapons 8.4 Appearance -Grooming 8.5 Scented products 8.6 Personal Activities 8.7 Supplemental Employment 8.8 Religious Holidays 8.9 Education 8.10 Medication/Work Restriction Notification 8.11 Breastfeeding Breaks 8.12 Criminal Convictions and/or Conduct 8.13 Personal Use of Social Media Personnel Policies Re, December 2025 Section 9 Whistleblower Policy & State Ombudsman's Office ............................................... 17 9.1 Definition of Improper Governmental Action 9.2 Complaint Procedure 9.3 Retaliation Prohibited 9.4 State Ombudsman's Office Section 10 Employee Assistance Program.............................................................................. 18 Section 11 Substance Abuse Policy.........................................................................................18 11.1 Policy 11.2 Purpose 11.3 Applicability 11.4 Prohibited Substances/Behaviors a. Illegally Used Controlled Substances or Drugs b. Misuse/Abuse of Legal Drugs c. Alcohol 11.5 Prohibited Conduct a. Manufacture, Trafficking, Possession, and Use b. Alcohol Use c. Treatment d. Notifying the City of Criminal Drug Conviction 11.6 Proper Application of the Policy 11.7 Testing Procedures a. Pre -Employment Drug Testing b. Unfit for Duty/Impaired c. Reasonable Suspicion Testing d. Post -Accident Testing e. Refuse to Test 11.8 Consequences for Policy Violations a. Positive Test Results b. Second Positive Test Results c. Refusal Consequences d. Follow -Up e. Invalid Drug Tests I. Violations Section 12 License, Certification, and Insurability Requirements.............................................24 12.1 Maintaining a Valid License 12.2 COL. Notification Requirements 12.3 Insurability Section 13 Personnel Transactions..........................................................................................25 13.1 Personnel Files 13.2. Medical Files 13.3 Public Information 13.4 Job Description 13.5 Position Classification 13.6 Meal Breaks and Rest Periods 13.7 Fair Labor Standards Act (FLSA) Classification 13.8 Employment of Relatives a. Management Conflict b. Chain of Command Conflict 13.9 Termination of Employment a. Resignation Personnel Policies Re, December 2025 b. Retirement c. Benefits Termination d. Exit Interviews/Offboarding Questionnaire Section14 Safety....................................................................................................................29 Personnel Policies Re, December 2025 Section 1: Introduction The purpose of this document is to set forth the policies by which personnel -related decisions, made by either supervisor or employee, are to be guided and to establish mutual expectations for conduct in the workplace. The City's ability to manage and provide public services with efficiency and effectiveness is dependent upon the capability and performance of its employees. The City strives to provide a positive and professional working environment which promotes and supports courtesy and respect for all persons, professional development, open communication, and sensitivity to both employee and employer needs. Section 2: Administration These policies generally cover all City employees and prospective employees. However, not all provisions may apply to variable hour and seasonal staff. Iowa City Public Library employees are subject to Personnel Policies as approved by the Library Board of Trustees. These policies work to ensure decisions will be made consistently and in accordance with overall City goals regarding employee relations. Questions of policy interpretation should be addressed to Human Resources. The City Manager or their designee shall be responsible for final interpretation and application of these policies. The principles expressed herein will be used as a guide regarding issues not specifically addressed in these policies. This document should be read in conjunction with negotiated labor contracts, non -bargained employment manuals, administrative regulations, and operating policies and procedures published by Human Resources and other City departments. Should there be a conflict or discrepancy between the provisions of the Personnel Policies and a policy or procedure issued at the department or administrative level, the Personnel Policies will govern. Upon initial appointment to a budgeted position, all employees of the City shall be furnished a copy of these policies. Any substantive changes or amendments shall be posted to the Cittis website. Employees will be notified that updated policies are available online and hardoopies will be provided upon request. Section 3: Equal Employment Opportunity It is the policy of the City of Iowa City to prohibit discrimination and harassment of any type and to afford equal employment opportunities for all employees or applicants without regard to race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, gender expression, marital status, mental or physical disability, genetic information, veteran status, pregnancy -related decisions, or other class/category protected by federal, state, or local law, except where age, sex, or physical ability constitute a bona fide occupational qualficaton necessary for job performance. This extends to all areas of personnel administration including but not limited to recruitment, employment, promotion, transfer, training, working conditions, wages, benefits, and application of personnel policies, and shall be consistent with all protections afforded by applicable federal, state and local law. No personnel decision, action, term, condition or privilege of employment shall be unlawfully influenced in any manner by consideration of an individual's membership in a protected class. Personnel Policies Page 1 Rev. December 2025 It is the goal of the City of Iowa City to ensure equitable and non-discriminatory treatment of all applicants and employees, to remove barriers to employmentfor underrepresented populations and to achieve a work force that reflects the diversity within our community. The City of Iowa City shall also encourage or require equal employment opportunity efforts from vendors, contractors, consultants, and firms with which the City does business. The City will use recruitment and selection practices that support this policy by displaying required equal employment opportunity posters in areas visible to employees and by identifying the City as an Equal Opportunity Employer on its job advertisements, postings, self-service employment opportunities site and online application form, website, and other recruitment sources. The City will make efforts to inform individuals from underrepresented populations of both employment opportunities and the City's hiring process through targeted distribution of job postings, general recruitment and hiring information, and events such as job fairs. The City will also periodically review its outreach efforts and recruitment, hiring, and selection procedures, adjusting as appropriate to ensure best practices to promote equal opportunity for all persons. City personnel who have responsibility for selection and hiring shall be trained in and held responsible for using legal interviewing and selection techniques and criteria. Section 4: Labor Relations The City recognizes its duty to bargain collectively with employee organizations certified by the Employment Appeal Board, as provided by state law. Pursuant to this requirement, the duties, obligations, and rights of the City and each certified employee organization are set forth in the collective bargaining agreements mutually entered into by the City and the employee organization. Please refer to the appropriate collective bargaining agreement for specific details. Section 5: Civil Service Coverage The rules and regulations as set forth in Chapter 400 of the Code of Iowa shall apply to all permanent positions within the employment of the City of Iowa City with the exception of the positions of: City Manager, Deputy City Manager, Assistant City Manager, the Directors of Finance, Public Works, Neighborhood and Development Services, Parks and Recreation, Transportation Services, and the Directors of any other city department as may be created; Police Chief`, Fire Chief'; Human Resources Administrator; City Attorney; Assistant City Attorneys; Civil/Human Rights Coordinator; City Clerk, Deputy City Clerk; all Division Heads; Secretaries to the Department Directors; employees of the Library Board or Airport Commission; and any other positions specifically excluded by the Code of Iowa. 'The positions of Police Chief and Fire Chief shall receive the benefits of the Iowa Civil Service Act for selection purposes and Civil Service status under Iowa Code Sections 400.13 and 400.14. Personnel Policies Paget Re, December 2025 5.1 Riahts and Benefits Chapter 400 establishes testing, hiring and promotional process requirements for Civil Service positions under the authority of the Civil Service Commission. Applicants for entry level or promotional civil service positions will be tested through impartial examinations which fairly test each applicant's ability to perform in the position. Examinations may consist of review of written application materials, oral interviews, and/or written, practical, or physical agility examinations as are relevant to the position. 5.2 Anneal Riahts Following completion of probation, an employee covered by Civil Service who is removed, discharged, demoted, or suspended may appeal the disciplinary action to the Civil Service Commission, and will be entitled to a hearing before the Civil Service Commission. The appeal process and timelines are governed by Chapter 400 of the Iowa Code. Section 6: Harassment and Discrimination The City of Iowa City is committed to providing a work environment in which people are treated with dignity, decency, and respect, and which is free of harassment and unlawful discrimination. In addition to the physical work site the work environment includes work -related communication systems, accounts, devices, or platforms such as the City s email system, videoconferencing, messaging or chat platforms, intranet, website, official social media accounts or other similar technologies or services. 6.1 Harassment Harassment may take many fortes, including behaviors that are overt or subtle. Harassment may occur between or among: • Members of the same or opposite sex or gender identity • Employees and the public, contractors, vendors, or oo-workers • Subordinates and supervisors. Harassing behavior of any nature can have the effect of creating a hostile or offensive work environment and is prohibited. This can include conduct occurring outside of the workplace which has an impact on the work environment. For the purposes of this policy, harassment is any conduct that threatens, intimidates, demeans, humiliates, or coerces an employee or any person working for or on behalf of the City. Verbal taunting that impairs an individual's ability to perform their job is included in the definition of harassment. Harassment may take the forth of, but is not limited to: • Comments that are offensive or unwelcome and/or the distribution, display, discussion of any written, electronic or graphic material that is offensive regarding a person's race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, gender expression, marital status, mental or physical disability, genetic information, veteran status, pregnancy -related decisions, or other class/category protected by federal, state, or local law, body, or appearance including epithets, slurs, and negative Personnel Policies Page 3 Rev. December 2025 stereotyping. This includes the display of symbols of violence or hatred such as a swastika or noose, whether on the work premises or visible in a remote workspace while participating in a video meeting. • Abusive and offensive language, insults, teasing, name-calling, spreading rumor and innuendo, unreasonable criticism, isolating people from normal work interaction, excessive demands, and practical jokes • Offensive treatment of employees aged 40 or older based on age, negative perceptions or stereotypes of older workers such as pressuring an older employee to pursue a job that is less technology -focused or physically demanding based on perceptions that older workers are not well -suited to such work or encouraging an older worker to retire. • Unwelcome treatment of persons based on disability or perceived disability, traits or characteristics linked to an individual's disability such as how they speak, look, or move, or based on an individual's request for or receipt of a reasonable accommodation. 6.2 Sex -based Harassment Harassment based on sex includes conduct of both a sexualized nature and non -sexual conduct based on sex. This includes harassment based on pregnancy, childbirth, or related medical conditions. Sex -based harassment is defined as unwelcome conduct that affects terms or conditions of employment or creates an intimidating, hostile, or offensive work environment. Such harassment is prohibited for all employees, regardless of status, including supervisors, subordinates, administrators, and co-workers. No employee, regardless of gender identity, should be subjected to such conduct. Sex -based harassment may also occur between same sex employees. Sex -based harassment may take the form of, but is not limited to the following and may include more subtle actions: a. Deliberate or repeated unsolicited verbal comments, questions, representations, or physical conduct of a sexual nature that is unwelcome to the recipient. This could include conduct expressing sexual attraction or involving sexual activity. b. Making or threatening to make decisions affecting an employee's job on the basis of the acceptance or refusal of a request for sexual intimacy. c. Unwelcome sexually explicit, lewd, threatening or vulgar language, sexual jokes, innuendo, or propositions; suggestive comments; lewd gestures; requests for any type of sexual behavior (including repeated, unwelcome requests for dates); and verbal abuse or "kidding" that is oriented toward a prohibitive form of harassment, including that which is sexual in nature. d. Distribution, display or discussion or any written, electronic or graphic material, including calendars, posters, cartoons, that are sexually suggestive, display visual depictions of sex acts or show hostility toward an individual or group because of sex, suggestive or insulting sounds; leering, staring; whistling; content in letters and notes, e-mails, photos, text messages, Internet/social media postings or messages; or other form of communication that is sexual or sex -based in nature and offensive. Personnel Policies Page Rev. December 2025 e. Unwelcome, unwanted physicalcontact including touching, tickling, pinching patting, brushing up against, hugging, cornering, kissing, fondling, and forced sexual Intercourse or assault. f. Non -sexual conduct based on sex such as sex -based epithets sexist comments degradingworkplace comments about a particular sex in general even if not related to a specific Individual. Offensive conduct that appears to be sex -neutral but is motivated by sex (targeted toward individuals of one sex). g. Unwelcome conduct based on issues such as pregnancy, childbirth, lactation, using or not using contraception, or abortion -related care. 6.3 Discrimination It is a violation of City policy to discriminate in the provision of employment opportunities, benefits or privileges; to create discriminatory work conditions; or to use evaluative standards that discriminate, in whole or in part, based on a person's race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, gender expression, marital status, mental or physical disability, genetic information, veteran status, pregnancy related decisions, or other class/category protected by federal, state, or local law. Discrimination of this kind may also be prohibited by federal, state, or local laws, including Title VI I of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1975, and the Americans with Disabilities Act of 1990. This policy is intended to comply with these laws. 6.4 Complaint Procedure The City will thoroughly pursue and investigate complaints of harassment, discrimination, or denial of civil rights and appropriate action will be taken. Conduct which may be in violation this policy should be reported to the Human Resources Administrator, a department supervisor, or the City Attorney's office. Human Resources, the City Attorney's office, and/or other administrative staff as appropriate will investigate, including interviews of complainant, respondent, and witnesses as necessary. The City is committed to investigating complaints in as prompt, efficient and discreet a manner as possible. If an investigation determines that an employee has violated this policy, appropriate discipline will be issued. Contact: Human Resources Administrator City Hall, 410 E. Washington Street 319-356-5025 City Attorney's Office City Hall, 410 E. Washington Street 319-356-5030 6.5 Confidentiality Throughout the complaint process, the confidentiality of the information received, the privacy of the individuals involved, and the wishes of the complaining person will be protected to the Personnel Policies Page 5 Rev. December 2025 extent possible, while allowing the City to meet its obligation to investigate such complaints. The expressed wishes of the complaining person for confidentiality will be considered in the context of the City's legal obligation to act on the complaint and the right of the respondent to obtain information. 6.6 Retaliation Retaliation against any person for filing or responding to a complaint either formally or informally, for participating in the complaint and investigation process, or for participating as a witness in an investigation is prohibited and will be considered a violation of this policy. Employees who believe they are being retaliated against in violation of this policy should follow the reporting process outlined in Section 6.4. The City will thoroughly investigate claims of retaliation. Any person who is found to have engaged in retaliation in violation of this policy will be subject to disciplinary action up to and including termination of employment. 6.7 Consequences of Harassment or Discrimination Harassment and discrimination are unacceptable conduct in any form and can be the basis for a discrimination claim against the City and/or an individual employee. It is the City's position that every employee has the right to work in an environment free of any type of harassment or discrimination. Consequently, any employee who engages in prohibited conduct will be subject to disciplinary action, up to and including termination of employment. 6.8 Duty to Prevent and Report All employees have an affirmative duty to prevent harassment and discrimination in the workplace by supporting an environment that discourages harassment or discrimination of any kind, and which promotes and supports courtesy and respect in the workplace and community. This includes promptly reporting any conduct that may constitute harassment, discrimination, or denial of civil rights to a department supervisor, the Human Resources Administrator or the City Attorney's Office. Supervisors are required to promptly forward all reports to Human Resources or the City Attorney's Office to ensure appropriate follow-up and investigation. Section 7: Workplace Violence Prevention 7.1 Policy Providing a safe and healthy work environment is essential to the City of Iowa City. Violence or the threat of violence by or against any City employee, or any other person, is prohibited. All reports of violence will be promptly investigated and appropriate action will be taken. 7.2 Definition The City defines workplace violence as any act of physical, verbal, written, or electronic aggression affecting the workplace. This includes the destruction or abuse of property and any visual, verbal, or physical act, that wams of or expresses an ability or intent to harm or kill; is intended to intimidate or create fear, or has the purpose of unreasonably interfering with an individual's reasonable expectation of a safe, non -hostile, or respectful work environment, whether made in person, by telephone, mail, written or electronic communications, or other Personnel Policies Page 6 Re, December 2025 means, including conduct that occurs outside of the workplace or during non -working hours. 7.3 Emvlovee Responsibilities All employees are required to refrain from any conduct that violates this policy, to promptly report to the Human Resources Administrator, a department supervisor, or the City Attorney's Office any incidents or threats of workplace violence, and to cooperate with any investigation of workplace violence. Employees are also expected to report any situation or threats of violence which may follow them into the workplace or otherwise impact other City employees. Supervisors, with assistance from Human Resources, are responsible for ensuring proper response, investigation and follow up on any reported or observed incidents of workplace violence. Violence, the threat of violence or any other conduct that would fall under this policy must be reported to Human Resources as soon as the reporting party becomes aware of it. 7.4Investigation and Follow -Up Any reported or alleged violation of this policy will be promptly investigated by the appropriate management staff, Human Resources, and/or the City Attorney's Office. Violations of this policy may result in disciplinary action up to and including termination of employment and/or a report to law enforcement. 7.5 Confidentiality and Retaliation To the greatest extent possible, anonymity will be maintained during the investigation. However, anonymity will be maintained at the discretion of those investigating and resolving the complaint only to the degree that it does not compromise the investigation. There is no right to or guarantee of anonymity. Any employee who acts in good faith by reporting real, threatened, or implied violent behavior will not be subjected to any form of retaliation or harassment. Any retaliatory behavior resulting from a report of violence must be reported to the Human Resources Administrator or City Attorney's Office for investigation and appropriate action. 7.6 Post -incident Response Injured staff will receive prompt medical treatment and appropriate post -incident counsel. Human Resources will assist the supervisor with coordination of appropriate post -incident response which may include a critical incident debriefing session and/or counseling through the Employee Assistance Program. 7.7 Violent Situations Outside the Workplace In order to fulfill its obligation to protect employees from violence, the City requires that an employee apprise their supervisor or Human Resources of any situation involving violence or the threat of violence that may carry over into the workplace such as a restraining order issued for the protection of the employee, harassing or threatening phone calls, email or other electronic messages, being or suspicion of being stalked, and any other circumstance the employee perceives as threatening to the health and safety of the employee or others in the workplace. Perwnnel Policies Page 7 Rev. December 2025 7.8 Workplace Security Suggestions and Recommendations Employees are strongly encouraged to offer recommendations for improving safety within work sites throughout the City. These suggestions may be made directly to supervisors, Human Resources, or Risk Management. Section 8: Employee Relations and Conduct The work of every employee is important. Employee performance and conduct have an effect on an employee's success with the City and the work environment, as well as affecting the quality of service to the Iowa City community. Employees have a right to expect fair treatment and fair compensation from the City. In return, employees are expected to work diligently toward providing high levels of public service and conducting themselves in a manner that positively contributes to a respectful and productive work environment. 8.1 Employee Conduct and Ethical Standards of Behavior City employees are expected to conduct themselves in a courteous, respectful, responsive manner and in a manner which demonstrates high ethical standards, professionalism, and inspires public trust. These expectations and standards of behavior extend to individuals under consideration for an offer of City employment, as well. All City employees are required to: • Refrain from engaging in conduct which could violate federal, state or local laws and/or reflect unfavorably upon the City or their department. • Refrain from engaging in conduct which represents or could reasonably be interpreted to represent a conflict of interest. • Refrain from discrimination in the delivery of City services on the basis of a person's race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, gender expression, marital status, mental or physical disability, genetic information, veteran status, pregnancy related decisions, or other class/category protected by federal, state, or local law except where a City service is intended to be delivered to a specific class/category. • Put forth honest effort in the performance of their duties. • Carry -out and support the established policies of the City in the performance of their job duties, regardless of their personal opinions of said policies. • Decline any extraneous fee or gratuity for work performed on behalf of the City or discounted pricing available to the City for personal purchases. • Refrain from granting or making available to any person, any consideration, treatment, advantage or favor beyond that which is granted or made available to the public. Personnel Policies Page 8 Rev. DKember 2025 • Immediately report to their supervisor any outside interests that may be affected by City of Iowa City plans or activities or result in a conflict of interest or the appearance of such conflict. a. Impartiality Employees must: • Avoid any action which might result in or create the impression of using public office, employment with the City for private gain, giving preferential treatment to any person or entity, or losing impartiality in conducting City business. • Refrain from securing privileges or exemptions for themselves or others beyond that which would be available to the public at large. b. Use of Information Employees may not use confidential information for their own financial advantage or to provide others with financial advantages or information which could be used for financial advantage. Each employee is charged with the responsibility for ensuring that they release or provide only information that should be or already is available to the public at large. c. Use of City Resources Employees may not use or permit the use of any publicly owned resource (property, vehicle, equipment, labor, service or supplies (new, surplus, scrap, or obsolete)) for the personal convenience or advantage of the employee or any other person other than what is generally available to the public. No City -owned property may be removed from the workplace except for the purpose of conducting City business. Use of City facilities, supplies, equipment, or worktime for supplemental employment is prohibited. d. Gifts State law (Iowa Code section 68B.22, as amended) restricts gifts that can be received by public employees or their families. There are exceptions to the restrictions, including accepting nonmonetary items with a value of three dollars ($3.00) or less, or accepting items made available free of charge to members of the general public without regard to their employment. The City wishes to avoid even the appearance of impropriety, so employees are prohibited from accepting any gift unless it is clearly under three dollars ($3.00). Any questions should be directed to the City Attorney's Office. e. Employment Conflicts City employees may not work for an outside employer whose interests might conflict with those of the City. City employees may not use their jobs with the City to further their interest in any supplemental job. City employees may not work for, or directly invest in, businesses with whom they must deal in the course of their employment with the City. f. Political Activity City of Iowa City employees are free to exercise all rights of citizenship. However, in order to obey federal and state laws, and to ensure that the City will operate effectively and fairly, some guidelines are necessary. Therefore, the following restrictions have been established: (1) An employee shall not, while performing official duties or while using City equipment at the employee's disposal by reason of their position, solicit contributions for any political Personnel Policies Page Rev. December 2025 party or candidate, or engage in any political activity, including distribution of political messaging or materials. Employees shall also refrain from wearing hats, buttons, or other items with political messaging while working, unless otherwise permitted under Chapter 20 of the Iowa Code. (2) An employee shall not attempt to influence the vote or political action of another by advocating for an appointment, increase in pay, or other business or employment advantage for that person with the City. (3) An employee who supervises employees shall not directly or indirectly solicit the persons supervised to contribute money, anything of value, or service to a candidate, a political party, or a political committee. (4) An employee who becomes a candidate for public office may request a leave of absence without pay. An employee who is a candidate for any elective office shall not campaign while on duty as an employee. 8.2 Discipline The responsibility of the City to appropriately manage its operations may occasionally require it to take disciplinary action against employees. The objective of disciplinary action is to correct behavior that violates City policies, expectations or is otherwise inappropriate, and to maintain efficient City operations. Failure of the employee, after notice, to modify behavior may result in further disciplinary action up to and including termination of employment. Furthermore, serious infractions may result in disciplinary action up to and including termination of employment without prior notice. Each case will be considered on its merits with due consideration as to the nature of the offense, the cause, the background, and the attitude of the employee. Employees in bargaining units should refer to the appropriate collective bargaining agreement for further clarification. Causes for Discipline: It is not possible to list all fors of employee conduct that are considered unacceptable and impact the workplace. The following list is illustrative of, but does not include all, types of behavior or conduct for which disciplinary action may be taken. a. Insubordination including disobedience, disrespect, failure to perform work assignments or duties, orfailure to accept direction from authorized personnel. Deliberately attempting to undermine morale. b. Theft of city property, money, or services or acting in a careless or negligent manner with City money, property, or vehicles. Theft of personal property during the performance of duty or on City property. c. Violation of City policies including but not limited to Personnel Policies, Administrative Regulations, the City of Iowa City's Substance Abuse Policy, and/or the City's Drug and Alcohol Policy; violation of departmental rules, or any other rules, policies, or regulations issued by the City. d. Abusive, discourteous, or unprofessional treatment during the performance of duty to any Personnel Policies Page 10 Rev. December 2025 member of the public, fellow employee or city official, including inappropriate or unwelcome behavior based on race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, gender expression, marital status, mental or physical disability, genetic information, veteran or active -military status, or pregnancy -related decisions; acts of aggression, violence or intimidation; or any behavior, including behavior occurring outside the workplace, which negatively affects the work environment or has the potenfial of producing a hostile work environment. Failure of supervisor to promptly report and/or investigate known or reported inappropriate conduct. e. Tardiness, failure to report to work, or failure to maintain a satisfactory attendance record; failure to inform the appropriate person of the inability to report to work or the need to leave work for any reason. f. Working (straight time or overtime) without proper authorization. Failure to accurately and timely report hours worked. Intentional abuse of the City's time keeping system, including unauthorized punching in/out of another employee. g. Failure to satisfactorily and consistently perform the duties of the employee's position; incompetency, inefficiency, or negligence in the performance of assigned duties; loafing, loitering, or engaging in unauthorized personal business during work hours; excessive use of personal mobile devices. h. Failure to maintain the appropriate qualifications, certifications or licenses necessary for the performance of job duties or failure to report any change or loss of said qualifications, certifications or licenses. I. Unauthorized dissemination of non-public information acquired during the performance of duties for the City. j. Breach of confidentiality. k. Violations of the Federal Drug Free Workplace Act or other state or federal regulations. I. Lying or providing false or inaccurate information, either verbally or in writing; dishonesty or refusal to cooperate in a workplace investigation; falsification, alteration, deletion of required information, or failure to include material information on any application or City record. M. Cheating on an employment -related exam. n. Inappropriate use of telephone lines, long-distance service, FAX/photocopy services, computer or internet usage, cell phones, mobile or electronic devices or other City -owned property. o. Operating City equipment or vehicles without proper license or permit, failure to maintain any required license or permit, or failure to notify the City of loss of any such license or permit. Failure to maintain a satisfactory driving record when possession and maintenance of a valid driver's license is required for the position (see also Section 12). p. Failure to make payment in a timely mannerforany employment related charges including costs for return -to -duty or follow-up drug tests. Personnel Policies Page 11 Re, December 2025 q. Illegal activities and/or conviction of a crime that is related to the ability of employees to perform theirjob effectively or is otherwise job related, or failure of employees in positions subject to criminal background checks to comply with Section 8.12. r. Disregard for safety policies and procedures, including improper use of safety gear, clothing, or equipment; failure to report a workplace injury or illness to supervisory personnel in a timely manner. S. Preventable accidents; conduct resulting in damage to City equipment or property, private property, or the injury of others. Willful destruction of property of the City or any employee. Failure to reportworkplace accidents to a supervisor. Failure to report workplace incidents involving property loss or damage. t. Failure to provide required notification of over the counter or prescription medication that may impact ability to drive or operate heavy equipment (when driving or equipment operation is a required duty of the position); failure to provide copies of any work restrictions applicable to the required duties of the employee's position; failure to comply with work restrictions. J. Activity which involves conflict of interest or use of city employment for personal gain. V. Conduct which negatively impacts the City's ability to effectively conduct its operations or which reflects negatively upon the City and does not inspire public trust; disruptive behavior; sleeping or giving the appearance of sleeping during working hours; engaging in horseplay, roughhousing, or disorderly behavior during work hours or while on work premises. 8.3 Weapons No employee of the City of Iowa City shall carry a weapon while on duty. Weapons include but are not limited to firearms, knives, explosives, and tasers or other similar electronic immobilizers. Weapons are not allowed on City property or in an employee's vehicle when parked on City property. Issuance of a weapons permit does not exempt an employee from these provisions. However, swom officers of the Iowa City Police Department and employees that have approval from their supervisors to use a pocketknife for City work purposes are exempt from this restriction. 8.4 Appearance -Grooming Employees are expected to maintain a level of personal appearance and grooming and maintenance of their workspaces that is considerate of other employees, and projects an image that inspires the confidence of the community and others with whom the employee must associate in the course of work. This applies to employees participating in video conferences, etc. while working remotely. (1) Employees provided uniforms are required to wear the uniform provided. (2) Unless required otherwise for a legitimate business purpose such as participation in employment interviews, public presentations, appearing in court, or representing the City in other professional business settings, non -ripped jeans are permitted. However, casual attire including sweatshirts and t-shirts is restricted to casual dress days. Casual Personnel Policies Page 12 Rev. December 2025 day, generally observed on Friday unless otherwise designated by the City Manager, is an opportunity for office employees to deviate from business attire for the day. Employees must dress appropriately for an office environment, even when casually dressed. (3) For employees in the field during hot weather, shorts and a T-shirt appropriate for the workplace and job duties are acceptable attire, unless safety concerns require long pants for protection. For employees working in air-conditioned buildings, shorts are not allowed. All employees are expected to wear clothing appropriate for the work environment and for serving as representatives of the City. (a) Employees must refrain from wearing clothing which depicts images or text that are not appropriate when acting as a representative of the City such as images of guns or other weapons, political messaging, vulgar language, content that is disparaging of others, etc. (5) Employees must refrain from displaying materials or items in personal or shared workspaces which depict images or text that are not appropriate for the workplace including, but not limited to, images of guns or other weapons, political messaging, offensive or vulgar text or images, or content that is disparaging of others, etc. (6) Employees are required to adhere to health, safety, and sanitation standards while at work. 8.5 Scented oroducts The City aims to be sensitive to individuals with perfume and chemical sensitivities. Employees should minimize use of scented personal products including but not limited to cologne, after- shave, perfume, deodorant, lotions, hair products, air fresheners, room deodorizers or similar products. 8.6 Personal Activities Conducting personal or non -work -related activities is discouraged during work hours, except in emergencies and with the approval of the supervisor. Personal business should be conducted during designated break times or during unpaid lunch breaks. When possible, personal phone calls should be made from a phone away from areas used by the public to conduct business and away from other employees who may be distracted by such personal calls. 8.7 SUDDlemental Emolovment Supplemental employment outside the employee's assigned City working hours must in no way interfere or conflict with the satisfactory performance of an employee's City duties. Supplemen- tal employment that either creates or gives the appearance of a conflict of interest is prohibited. No employee is to conduct any supplemental employment during their scheduled working hours unless they are using pre -approved leave. Supplemental employment is not encouraged. If an employee is unable to perform lheirjob for the City due to injury or illness, work for another employer during what would be the employee's City work hours is expressly prohibited. A waiver of this provision may be given if the employee presents sufficient evidence to Human Resources from their physician that the employee's medical condition would preclude fulfillment Perwnnel Policies Page 13 Rev. December 2025 of the employee's duties with the City, but that the nature of the condition would permit work at alternative outside employment. Failure to comply with this policy will result in disciplinary action up to and including termination of employment. 8.8 Reliaious Holidays Every reasonable effort will be made to accommodate employee requests for release from work to participate in bona fide religious holidays or services. Once approved, personal leave, accrued vacation time, compensatory time, or in the absence of any of these, unpaid leave may be used to cover such absences. 8.9 Education Advance approval from the City Manager is necessary for an employee to attend or engage in any educational program during normal working hours, other than that which may be provided or directed by the City. Consideration of such requests will be based upon the direct benefit to the City, and a demonstrated ability of employees to effectively carry out the responsibilities of their positions. Employees are encouraged to schedule educational programs outside of regular hours, whenever possible. 8.10 Medication/work Restriction Notification Employees who are required to drive vehicles or operate heavy machinery are required to inform their supervisor when taking over the counter or prescribed medication which caries a warning label indicating that the medication may impact the ability to perform those duties safely. Employees who are issued work restrictions by a health care provider, including for conditions which are not work -related, must provide a copy of those restrictions to their immediate supervisor. Employees with questions about whether a physical restriction is considered a work restriction should discuss the restriction with Human Resources before providing the information to the employee's supervisor. Failure to comply with these requirements will be grounds for discipline up to and including termination of employment. 8.11 Breastfeedina Breaks The City will provide reasonable break time for nursing mothers to express breast milk for a nursing child each time such employee has need to express the milk. In addition, the City will provide a private space, other than a bathroom, which may be used by the employee to express milk. If assistance is needed in coordinating the use of private space, employees may contact Human Resources. 8.12 Criminal Convictions and/or Conduct Employees in positions which are subject to criminal background checks under the City's administrative regulation on Criminal Background Checks in Hiring, as noted in the job description, are required to notify Human Resources of any criminal charge (otherthan a simple misdemeanor traffic offense) and any dependent adult abuse or child abuse allegation that is Personnel Policies Page 14 Rev. December 2025 made against the employee. Failure to notify within 48 hours of the employee being made aware of any criminal charges or abuse allegations, or misrepresentation of the circumstances regarding the charge or allegation, may result in disciplinary actions up to and including termination from employment. Human Resources will conduct an individualized assessment to determine the impact on an employee's ability to continue in their current role and will consult with appropriate supervisory staff and the City Attorney's Office as necessary. Employees in a position designated as sensitive under the Criminal Background Checks in Hiring policy are required to notify Human Resources within 48 hours of any conviction or finding of dependent adult or child abuse. Human Resources will conduct an individualized assessment to determine the impact on an employee's ability to continue in their current role and will consult with appropriate supervisory staff and the City Attorney's Office as necessary. Employees who are convicted of a crime or who are found to have committed dependent adult abuse or child abuse which would have precluded them from being hired into the position, may likewise be determined to no longer meet the requirements of the position and may be subject to termination of employment or other discipline. Candidates for sensitive positions which are subject to criminal background screenings who have a pending criminal charge for which conviction would preclude them from further consideration for employment may be subject to an individualized assessment. The individualized assessment will be conducted by Human Resources to determine whether behaviors acknowledged or proven by a preponderance of available evidence may disqualify the candidate from further consideration due to the nature of the position for which they are being considered. (For example: an individualized assessment would be required for a pending charge for a crime against a person which could pose a safety risk to vulnerable populations served by the operation.) 8.13 Personal Use of Social Media a. Scope and definition Policies governing appropriate use and administration of authorized City social media accounts are addressed by the Social Media Policy contained within the City's Communications Policy. For the purpose of this provision, social media is defined as any form of online publication or presence that allows interactive communication, including but not limited to, social networking sites such as Facebook, Twitter, Instagram, Linkedln, YouTube, or similar sites now and in the future. It also includes online forums such as personal web pages, blogs, or vlogs, online games, and messages or comments conveyed through any other online forum. Nothing in this policy is intended to infringe upon any employee's First Amendment rights to engage in speech protected by the United States and Iowa Constitutions, to limit the right to engage in protected concerted activity under the National Labor Relations Act (NLRA), or to express an opinion on a matter of public concern when the statement is not made pursuant to their official duties. Employees are free to express themselves as private individuals on social media sites. The intent of this policy is to prevent employees from engaging in unlawful speech, improperly impairing the working relationships of and within the City,or impeding performance of City duties and/or negatively affecting public Personnel Policies. Page 15 Rev. December 2025 confidence in the operation of the City government or the performance of the individual employee. As public employees, City employees are cautioned that speech made pursuant to an employee's official duties is not protected free speech under the First Amendment and may form the basis for discipline. b. Work -related guidelines for employee use of personal social media (1.) Personal accounts may not be designed in such a way as to cause users to believe the account is City -administered or endorsed by the City, including unauthorized use of City logos. Whether or not employees specify on their personal social media accounts that they work for the City of Iowa City, they should be mindful that their employment is a matter of public record. Whenever issues are discussed online, whether in a personal or professional capacity, it is possible that comments can be connected to the person's employment with the City. Employees should considerwhether statements they publish may be construed as expressing official City of Iowa City positions and whether such statements are accurate representations. If an employee possesses leadership responsibilities or chooses to identify themselves as a City employee on personal social media, it is recommended that they include a disclaimer such as "The postings on this site are my own and do not necessarily reflect or represent the views of the City of Iowa City for which I work." (2.)Employees are prohibited from disclosing confidential or legally protected information learned through employment with the City. (3.)Employees are prohibited from using the internal or social media to post content that violates the City's harassment or discrimination policies even if occurring outside work hours, from home and on personal devices. Such behaviors include but are not limited to posting comments or other content that is derogatory with respect to race, creed, color, sex, national origin, religion, age, sexual orientation, gender identity, gender expression, marital status, mental or physical disability, genetic information, veteran status, pregnancy related decisions, or other classes or categories protected by federal, state, and local law including epithets, slurs, and negative stereotyping; sexually suggestive, humiliating, or demeaning comments; or other behaviors that could constitute harassment or bullying. (4.)Employees are prohibited from using the Internet or social media to incite or encourage violence. This includes threats to stalk, haze, or physically harm another employee or member of the public. (5.)Employees may not use social media to engage in libelous, defamatory, obscene, or maliciously false behavior directed at the City, City departments, elected or appointed officials or other employees or members of the public. (6.) While employees may believe a social media post or electronic communication is private, release to the public is always possible. Employees will be responsible for their posted content. (7.)Employees are discouraged from posting to personal accounts while using the City of Iowa City network or City -owned equipment and should not speak on behalf of the City Personnel Policies Page 16 Re, December 2025 using their personal social media accounts. Section 9: Whistleblower Policy & State Ombudsman's Office It is the policy of the City that all employees are encouraged to report information or conduct the employee reasonably believes to be improper governmental actions by any City official or employee, to the extent such a report is not expressly prohibited by law. The City prohibits reprisal or retaliation against any employee who in good faith makes such a report. 9.1 Definition of Improper Governmental Action • Any action by any employee or official that is undertaken in the performance of their duties, whether or not the action is within the scope of the employee's or official's employment; andls in violation of any federal, state or local law or rule; • Is mismanagement; • Is an abuse of authority; • Is of substantial and specific danger to the public health or safety; or • Is a gross abuse of public funds. 9.2 Comolaint Procedure The City will thoroughly investigate complaints of improper governmental action. Employees should promptly report information or conduct they reasonably believe constitutes improper government action to their supervisor, the City's Human Resources Administrator, or the City Attorney's Office. Supervisors receiving reports of potential improper govemmental action are required to promptly notify the Human Resources Administrator or City Attorney's Office of the report to ensure appropriate investigation, documentation and follow-up takes place. 9.3 Retaliation Prohibited The City may not retaliate against an employee who makes a good -faith report of conduct the employee reasonably believes to be improper governmental action, including an internal report as outlined above or the disclosure of information the employee believes constitutes improper governmental action to a member or employee of the general assembly, an official of or person providing human resources management for that political subdivision or any other public official or law enforcement agency. 9.4 State Ombudsman's Office In addition to the reporting procedure described above, employees may contact the State Ombudsman with reports of improper governmental action. Pursuant to the Iowa Ombudsman Act, Iowa Code Chapter 2C, the State Ombudsman's Office has authority to investigate complaints about improper action or inaction taken by governmental entities. The State Ombudsman's Office is a non -partisan agency and may be reached at 1-888-426-6283 or online at ombudsman.iowa.gov. Personnel Policies Page 17 Rev. December 2025 Section 10: Employee Assistance Program The City sponsors an Employee Assistance Program (EAP) as a means of assisting employees and their family members with a variety of challenges including marital, family or financial difficulties, physical, emotional or personal problems, and substance or alcohol use. It is available as a confidential service for information, short -tens counseling, and referral to other community resources. While the program is in no way meant to interfere with the private life of the employee, employees are encouraged to contact the EAP to discuss a personal problem before it affects their work performance. Any voluntary involvement with the EAP will be strictly confidential and not reported to the City. Employees may contact the EAP by calling 319- 351-9072. In the event work performance is affected, a mandatory referral may be made by an employee's supervisor. When a mandatory referral is made, the employee is required to be seen by an EAP Counselor who may report the employee's attendance, ability to work, and completion of any recommended follow-up treatment to the City. The City is not provided a diagnosis and all discussions between the employee and counselor remain confidential. Substance Abuse All City employees are eligible for and encouraged to seek treatment and rehabilitation for alcoholism, problem drinking, or substance abuse through the City's Employee Assistance Program, or other available community resources. Alcoholism or drug addiction as conditions are not causes for discipline. However, if they impact job performance, inducing attendance, work performance, ability to carry out required duties, inter -personal or public relations, etc., disciplinary action may be taken. Nothing in this section relieves employees of responsibility for their own conduct on the job. Section 11: Substance Abuse Policy 11.1 Policy The City of Iowa City is dedicated to providing safe, dependable, and efficient services to our residents and visitors. City of Iowa City employees are our most valuable resources, and it is our goal to provide a healthy, safisfying working environment. In meeting these goals, it is our policy to (1) assure that employees are not impaired in their ability to perform assigned duties in a safe, productive, and healthy manner; (2) create a workplace environment free from the adverse effects of drug abuse and alcohol misuse; (3) prohibit the unlawful manufacture, distribution, dispensing, possession, or use of controlled substances; and (4) to encourage employees to seek professional assistance any time personal problems, including alcohol or drug dependency, adversely affect their ability to perform their assigned duties. 11.2 Purpose The purpose of this policy is to assure workerftness for duty and to protect our employees and the public from the risks posed by the misuse of drugs or alcohol or by the use of prohibited drugs while balancing respect for individual privacy. This policy is also intended to comply with all applicable Federal regulations governing workplace antidrug and alcohol programs, including the federal Drug Free Workplace Act of 1988. 11.3 Applicability This policy applies to all City employees, as well as contractors or volunteers, when they are Personnel Policies Page 18 Rev. December 2025 on City property or when performing any City -related business. This policy also applies to off - site lunch periods or breaks when an employee is scheduled to return to work and when an employee is on-call/receiving standby compensation. Compliance with the terms and requirements of this policy is a condition of employment for all employees. Nothing herein relieves employees also subject to the City of Iowa City Drug and Alcohol Policy of their responsibilities under that Policy. 11.4 Prohibited Substances/Behaviors a. Illegally Used Controlled Substances or Drugs Any illegal drug or any substance identified in Schedules I through V of Section 202 of the Controlled Substance Act (21 U.S.C. 812), and as further defined by 21 CFR 1300.11 through 1300.15. This includes, but is not limited to marijuana, amphetamines, opiates, phencyclidine (PCP), and cocaine, as well as any drug not approved for medical use by the U.S. Drug Enforcement Administration or the U.S. Food and Drug Administration. Illegal use includes use of any illegal drug, misuse of legally prescribed drugs, or use of illegally obtained prescription drugs. b. Misuse/Abuse of Legal Drugs The appropriate use of legally prescribed drugs and over-the-counter medications is not prohibited. However, the use of any substance which carves a warning label that indicates that mental functioning, motor skills, or judgment may be adversely affected must be reported to supervisory personnel and medical advice should be sought by the employee, as appropriate, before performing work -related duties. A legally prescribed drug means that individual has a prescription or other written approval from a physician for the use of a drug in the course of medical treatment. Legally prescribed drugs must be carved in their original container with a label which includes the patient's name, the name of the substance, quantity/amount to be taken, and the period of authorization. The misuse or abuse of legal drugs while performing City business is prohibited. The City reserves the right to take appropriate action (including relieving the employee from work) if the use of a prescribed or over-the-counter medication is impairing or is deemed likely to impair the employee's faculties or work performance. c. Alcohol City employees are prohibited from consuming alcoholic beverages and from possessing containers of alcoholic beverages with a broken seal while on City premises or on duty, except when attending events off -duty on City premises where alcohol is permitted. 11.5 Prohibited Conduct a. Manufacture, Trafficking, Possession, and Use City of Iowa City employees are prohibited from engaging in the unlawful manufacture, distribution, dispensing, possession, or use of prohibited substances while working, on City premises, in City vehicles, in uniform, or while on City business, or from reporting to work following use of a prohibited substance. Employees who violate this provision will be subject to disciplinary action up to and including termination of employment. Law enforcement shall be notified, as appropriate, where criminal activity is suspected. Personnel Policies Page 19 Rev. December 2025 b. Alcohol Use No employee shall report for duty or remain on duty when their ability to perform assigned duties is impaired by alcohol. No employee shall use alcohol while on duty, or during the hours that they are on call. City employees are prohibited from consuming alcoholic beverages on breaks or at lunch. Violation of these provisions is prohibited and subject to disciplinary action up to and including termination of employment. c. Treatment The City recognizes that drug and alcohol dependency is an illness and a major health problem. The City also recognizes drug and alcohol abuse as a potential health, safety and security problem. All employees are encouraged to use the Employee Assistance Program (EAP) for treatment of drug or alcohol misuse and/or illegal drug use problems. Under certain circumstances, employees may be required to undergo treatment for substance abuse or alcohol misuse. Any employee who refuses or fails to comply with City requirements for treatment, after care, or return to duty shall be subject to disciplinary action, up to and including termination of employment. Employees will be allowed to use accumulated sick leave and other accruals as appropdate to participate in a prescribed rehabilitation program. The EAP provides a constructive way for employees to deal with alcohol or drug -related problems before they interfere with continued employment. However, an employee must continue to comply with City policies, meet attendance, job performance, and safe and sober behavior standards while seeking assistance from EAP or another treatment provider. d. Notifying the City of Criminal Drug Conviction The Drug Free Workplace Act of 1988 mandates that employees are required to notify the City of any criminal drug statute conviction for a violation occurring in the workplace or off City premises while conducting City business within five days after such conviction. The City wrill take appropriate disciplinary action and/or require the employee to participate in a rehabilitation program within 30 days of receiving notice of any conviction under a criminal drug statute. Failure to comply with this provision shall result in disciplinary action, up to and including termination of employment. 11.6 Prover Application of the Polic The City of Iowa City is dedicated to assuring fair and equitable application of this substance abuse policy. Supervisors are required to use and apply all aspects of this policy in an unbiased and impartial manner. Any supervisorwho knowingly disregards the requirements of this policy or is found to have deliberately misused the policy in regard to subordinates, shall be subject to disciplinary action, up to and including termination of employment. 11.7 Testing Procedures a. Pre -Employment Drug Testing All applicants for positions covered by Federal regulations governing workplace anti- drug and alcohol programs shall undergo urine drug testing following a conditional offer of employment. Receipt by the City of a negative drug test result is required prior to starting employment. Failure of a pre -employment drug test will result in rescission of the conditional offer of employment and will disqualify an applicant for employment for Personnel Policies Page 20 Rev. December 2025 a period of one year. City employees not currently in a position covered by Federal regulations governing workplace anti -drug and alcohol programs who apply for a position covered by said Federal regulations must pass a urine drug test following the offer of a transfer into a position covered by Federal regulations governing workplace anti -drug and alcohol programs. b. Reasonable Suspicion Testing Employees are expected and required to report to work on time in an appropriate mental and physical condition. The City reserves the right to test employees when there is reasonable suspicion that the employee is impaired, that their work performance or on- the-job behavior has been affected in any way by drugs or alcohol or the employee is otherwise unfit for duty. Reasonable suspicion testing is drug or alcohol testing based upon the evidence that an employee is using or has used alcohol or other drugs in violation of this policy. This evidence is drawn from specific objective and articulable facts and reasonable inferences drawn from those facts in the light of experience. For the purposes of this policy and procedure, facts and inferences may be based upon, but not limited to, any of the following: (t) Direct observation of alcohol or drug use or abuse. (2) Physical symptoms or manifestations of being impaired while at work due to alcohol or other drug use such as, but not limited to, the smell of alcoholic beverages or drugs emanating from the individual, reddened eyes, dilated or constricted pupils, flushed or pale complexion, extensive sweating or skin clamminess, unfocused/blank stare, disheveled clothing, unkempt grooming, runny or bleeding nose, possible puncture marks, wetting lips frequently, complaining of dry mouth or nystagmus (involuntary jerky eye movement) deterioration of work performance, errors and irregularities in work performance. (3) Unexplained changes in behavior or personality such as, but not limited to, hyperactivity, fidgety, agitated, breathing irregularly or with difficulty, nausea, slow reactions, unstable walking, poor coordination, hand tremors, shaking, sleeping on the job, irritable, moody, suspicious, paranoid, depressed, withdrawn or a lackadaisical attitude. (a) Unexplained changes in speech such as, but not limited to, slurred/slowed, loud/boisterous, quiet/whispering, incoherenUnonsensical, repetitious/rambling, clicking sound with tongue, rapid, excessive talkativeness, exaggerated enunciation or cursing/inappropriate speech. (5) A report of alcohol or other drug use while at work provided by a reliable and credible source. (6) Evidence that an employee has manufactured, sold, distributed, solicited, possessed, used, or transferred illicit drugs or consumed alcoholic beverages while at work for the City, or while operating City vehicles, machinery or equipment. Employees found to be impaired by prohibited substances or employees who fail to pass a reasonable suspicion drug or alcohol test administered under federal or state regulations shall be removed from duty and be subject to disciplinary action, up to and including termination of employment. Personnel Policies Page 21 Rev. December 2025 c. Post Accident Testing. The City reserves the right to test employees for drugs and alcohol after a work -related accident when one or more of the following conditions are present: a fatality in which a City employee was involved; any individual suffers bodily injury known at the time of the accident; one or more vehicles incur disabling damage and require towing/removal from the scene; the accident results in cumulative property damage of $5,000 or greater as reasonably estimated at the time of the accident;' or n the City employee receives a citation for a moving violation.' If none of the above conditions are present, and the employee involved in the accident would like to be tested voluntarily for drugs and alcohol, the employee may submit to testing at the City's expense. Following an accident, the employee will be tested as soon as possible, but time elapsed before testing may not to exceed eight (8) hours for alcohol and thirty-two (32) hours for drugs. An employee subject to post -accident testing shall remain readily available or may be deemed by the employer to have refused to submit to testing. 'Employees subject to DOT guidelines are subject to the post -accident testing requirements of the Drug and Alcohol Policy. d. Refusal to Test Refusal to submit to an alcohol or drug test is dassfied as a positive test and subiect to the consequences of a positive test. Refusal to test includes, but is not limited to, such behavior as: (f) Failure to report in a timely manner to a collection site (except for a pre- employment test). Once notified an employee is to immediately go directly to the testing site. (2) Failure to remain at the testing site until the testing process is complete (except for a pre -employment test). (3) Failure to provide a urine specimen for any drug test required by this part or DOT agency regulations (except for a pre -employment test). (4) In the case of a directly observed or monitored collection in a drug test, failure to permit the observation or monitoring of provision of a specimen. (5) Failure to provide a sufficient amount of urine or breath when directed, and it has been determined, through a required medical evaluation, that there was no adequate medical explanation for the failure. (5) Failure or decline to take a second test the City or collector has directed them to take. (7) Failure to undergo a medical examination or evaluation, as directed by the MRO as part of the verification process, or as directed by the City as part of the procedures for situations in which an employee does not provide a sufficient amount of urine to permit a drug test. (e) Failure to cooperate with any part of the testing process (e.g., refusal to empty pockets when so directed by the collector, behaving in a confrontational way Personnel Policies Page 22 Rev. December 2025 that disrupts the collection process) or verbal or written refusal to provide a required urine/breath specimen. (9) For an observed collection, failure to follow the observer's instructions to raise clothing above the waist, lower clothing and underpants, and to turn around to permit the observer to determine if there are any types of prosthetic or other devices that could be used to interfere with the collection process. (10) Possess or wear a prosthetic or other device that could be used to interfere with the collection process. (11) Admit to the collector or MRO that the specimen was adulterated or substituted. (12) Failure to sign the certification at Step 2 of the Alcohol Test Forth. The refusal to take a non -DOT drug or alcohol test or sign a non -DOT form is not a refusal to take a DOT test. 11.8 Consequences for Policy Violations Violations of this policy resulting in personal injury, injury to another employee or member of the public or violations resulting in damage to public or private property may result in termination on the first offense. a. Positive Test Results An employee who is in their initial probationary period and receives a positive drug and/or alcohol test result will have their employment terminated. A non -probationary employee's first confirmed positive drug or alcohol test will result in a requirement that the employee be evaluated by an EAP counselor with subsequent referral and aftercare if necessary. Failure to undergo the required EAP evaluation or to comply with the treatment plan, including required testing, will result in termination of employment. b. Second Positive Test Results If an employee who has previously tested positive under the City's drug or alcohol testing program tests positive on a second occasion, the employee will be terminated. c. Refusal Consequences An employee who refuses to submit to a reasonable suspicion or post -accident drug/alcohol test will be treated as if the employee had a positive test result. The employee shall not be permitted to finish their shift and shall immediately be placed on administrative leave pending disciplinary action up to and including termination of employment. d. Follow -Up Once returned to duty, employees may be required to undergo unannounced follow-up testing. Such testing will take place just before job duties are performed, during job duties, or just after the employee performed job duties. The frequency and duration of the follow- up testing will be recommended by the EAP counselor or treating entity. e. Invalid Drug Tests The result of a urine drug test is considered invalid if it contains an unidentified adulterant or an unidentified interfering substance, has abnormal physical characteristics, or has an endogenous substance at an abnormal concentration that prevents the laboratory from completing or obtaining a valid drug test result. Personnel Policies Page 23 Rev. December 2025 f. Violations Violations of this policy will result in disciplinary action, up to and including termination of employment. Section 12: License, Certification and Insurability Requirements Certain positions within the City require the possession and maintenance of a specific license or certification. If a position has such a requirement, it will be listed in the job announcement when the job is posted and will be included in the job description. If the requirement changes while an employee is in a position, the employee will receive notice of such change and will be given a reasonable amount of time to comply with the requirement. If an employee loses or fails to obtain a license or certification required for the position they hold, the employee may be subject to discipline up to and including termination for failure to meet minimum job requirements. No City employee may operate a City vehicle or personal vehicle while driving on behalf of the City without proper licensing. Any individual who operates a City vehicle on the public right-of- way without a valid license appropriate to the vehicle being driven will be subject to disciplinary action up to and including termination. 12.1 Maintaining a Valid License Employees required to possess and maintain a valid Iowa driver's license, chauffeur's license, or Commercial Driver's License (CDL) are responsible for monitoring the expiration date and renewing their license prior to the expiration date. If an employee's license is suspended, revoked, or cancelled, it is the employee's responsibility to notify their supervisor at the beginning of the first workday after receiving notice of the action. Employees are prohibited from driving any City vehicle or driving on behalf of the City without the appropriate valid license and are required to carry their license with them while operating City vehicles or driving on behalf of the City. The City periodically runs driver's license checks on employees who must have a license as a job requirement, as well as employees who drive City vehicles in the course of their employment. An employee who has a license that is current at the time of the license check, but whose record shows it was suspended, revoked, or cancelled in the period of time since the last check, is subject to disciplinary action if they drove a City vehicle during that time and/or failed to notify their supervisor of the suspension, revocation, or cancellation. Employees who are required to have a valid license will be subject to disciplinary action up to and including termination of employment if they allow their license to expire and are unable to perform their work duties. 12.2 CDL Notification Requirements Employees required to possess and maintain a valid Commercial Driver's License must meet the following notification requirements: a) Notifythe Human Resources Officewithin 30 daysof a conviction for any traffic violation, except parking (this includes pleading guilty and paying a fine). Notification is required no matter what type of vehicle the individual was driving at the time of the infraction or Personnel Policies Page 24 Rev. December 2025 if the infraction occurred off duty. Such notice must be provided to the Human Resources Office. b) Notify the employee's supervisor if their license is suspended, revoked, or cancelled, or if the employee is otherwise disqualified from driving. Such notice must be made at the beginning of the first workday following knowledge of the suspension, revocation, or cancellation. Employees must provide such notice to their immediate supervisor (or in their absence to the individual acting in that capacity). Failure to provide required notice of a traffic violation or license suspension, revocation or cancellation may result in disciplinary action up to and including discharge. 12.3 Insurability Employees required to possess and maintain a valid driver's license must also remain insurable under the City's established standards for insurability. Failure to remain insurable due to excessive or serious violations will subject an employee to disciplinary action up to and including termination of employment. A work permit or temporary restricted license does not meet the City's requirement for a valid license. In no event will the City install an ignition interlock device on any City vehicle. Section 13: Personnel Transactions 13.1 Personnel Files Personnel files are the property of the City. It is the policy of the City to permit access by all City employees to their personnel file, which is maintained in the Human Resources office. Access to these files and the information contained in them is generally limited to the employee (or former employee), appropriate supervisory personnel, appropriate administrative personnel and third parties authorized in writing by the employee (i.e., union stewards, attorneys, etc.). The file information may also be accessed and utilized in situations involving business operations. Information related to education, employment and job performance will be maintained in these files. Confidential medical records and benefits information are maintained separately from an employee's personnel file. City employees are permitted access to their personnel files during regular Human Resources office hours. Employees are permitted to examine, take notes, and make copies of any materials in their file. Employees wishing to examine their files during work hours must have the permission of their supervisor to leave their work site. A Human Resources staff member must be present during this examination. An employee may request correction of any alleged misinformation contained in the file. If this request is denied, the employee will receive an explanation of the reason thereof and will be permitted to place a concise statement of disagreement in the file. Employees are encouraged to keep their personnel files up to date with all job -related information such as degrees obtained. Certification and training records can be maintained through the Neogov learning management system. In addition, employees are required to update personal information when they experience a change of name, address, phone, or emergency contact. Employees may maintain this information through the Munis self-services portal. Personnel Policies Page 25 Re, December 2025 13.2 Medical Files Employee medical records' are personal and confidential and will be maintained in a secure medical file. Medical files are subjectto the privacy restrictions imposed by the Health Insurance Portability and Accountability Act of 1996 (HIPAA). The City of Iowa City will not release such information without the express written consent of the employee, except as required by law. Any employee medical information maintained at the department or division level, must be maintained in a secured location separately from employee personnel records. Access must be limited to appropriate staff with a need for legitimate work purposes. 'Worker's compensation files are maintained by Finance and are subject to Finance Department policy addressing access and security of those records. 13.3 Public Information The following employee information is classified as "Public Information" under Section 22.7 (11) of the Iowa Code and will, upon request, be provided to any individual or institution by Human Resources: • Employee name • Employee compensation including any written agreement establishing compensation or any other terms of employment excluding any information otherwise excludable from public information pursuant to Iowa Code Chapter 22.7 or any other applicable provision of law. Compensation includes any money, thing of value, or financial benefit conferred in return for labor or services rendered by an official or employee plus the value of benefits conferred including but not limited to casualty, disability, life, or health insurance, other health or wellness benefits, vacation, holiday, and sick leave, severance payments, retirement benefits, and deferred compensation. • Dates of employment • Positions held with the City • Educational institutions attended and degrees and/or diplomas earned • Previous employment information including names of previous employers, positions previously held, and dates of previous employment • The fact that an individual resigned in lieu of termination, was discharged, or was demoted as the result of disciplinary action, and the documented reasons and rationale for the resignation in lieu of termination, the discharge, or the demotion. Should Iowa Code Section 22.7(11) or other Iowa law be amended to either enlarge or restrict what employee information is classified as "Public Information" under Iowa law, the City will modify its practices accordingly without further notice to employees. Information such as address, telephone number, birth date, social security number, etc. is not public information and will not be released unless requested in writing by the employee. 13.4 Job Description Copies of job descriptions are maintained by Human Resources and are available upon request or on the City's website. Job descriptions are periodically reviewed and updated. Personnel Policies Page 26 Rev. December 2025 13.5 Position Classification All positions are classified according to job duties, responsibilities, entry requirements, and departmental needs. A major change in these factors may necessitate a review of job classification. Requests for review of a job classification may be addressed to the Human Resources Administrator by any employee, by a supervisor, or may be initiated by the Human Resources Administrator. All position classification review requests will be reviewed in accordance with applicable labor contract provisions. 13.6 Meal Breaks and Rest Periods Unless otherwise addressed in a collective bargaining agreement, an unpaid meal break of at least 30 minutes will be provided to all employees working 6 or more hours perday. Additionally, employees will be provided two 15-minute paid rest periods (breaks) during a shift of 8 or more hours and one 15-minute rest period (break) during a shift of fewer than 8 hours. Paid rest periods/breaks may not be combined and used in lieu of an unpaid lunch orto reduce the length of a scheduled shift. Exceptions to regular lunch and break requirements are subject to the approval of the City Manager or designee. 13.7 Fair Labor Standards Act (FLSA) Classification All City positions have been classified as non-exempt or exempt under the Fair Labor Standards Act (FLSA). Non-exempt positions are eligible for overtime at a rate of one -and -one- half times their regular hourly rate for work in excess of 40 hours in a week. Exempt positions are not eligible for FLSA overtime. To be eligible for FLSA overtime a non-exempt employee must perform 40 hours of work in a week; paid time off such as sick leave and vacation does not count toward the 40 hours. Overtime is subject to supervisory authorization. Employees who work overtime without appropriate authorization may be subject to disciplinary action. Non- exempt staff may not engage in work tasks outside of work hours, including accessing and/or responding to emails, without supervisory authorization. Police Officers and Firefighters are subject to the FLSA 207(k) exemption. Firefighters (including Lieutenants and Captains) are assigned to a 27-day/204 hour FLSA cycle and Police Officers (including Sergeants) are assigned to a 14-day/86 hour FLSA cycle. To report a FLSA complaint or violation employees may contact the Human Resources Administrator or City Attorney's office. 13.8 Employment of Relatives a. Management Conflict It shall be a violation of this policy for the spouse, domestic partner or partner by cohabitation, children', mother, father, son-in-law, daughter-in-law, mother-in-law, father-in-law, step-parent, brother2, sister2, brother-in-law, sister-in-law, grandparents and grandchildren, foster child, persons who are parents of the same child, and persons with whom the employee is in an intimate relationship3 of the City Manager, Deputy City Manager, Assistant City Manager, City Clerk, City Attorney, Department Directors, Division Heads, or Human Resources staff to become employed by any department of the City. Personnel Policies Page 27 Rev. December 2025 b. Chain of Command Conflict It shall be the general policy of the City that no person shall be hired, assigned, promoted, or transferred to a department of the City or to a division thereof when, as a result, the employee would routinely be directly or indirectly supervising or receiving direct or indirect supervision from a member of the employee's immediate family. For the purpose of this subsection "members of the immediate family" include all of the relationships identified under the Management Conflict provision (13.7 a) and also include aunt, uncle, niece, nephew, and first cousin°. Direct or indirect supervision would include formal leadership roles including regularly guiding, training, and providing direction and oversight to other staff in the completion of tasks and assignments. When a prohibited familial relationship is created during the course of employment, reasonable efforts will be made to find an acceptable altemative or to eliminate the situation by transfer or reassignment of one of the employees. Affected employees will first be given the option of deciding which employee will transfer or be reassigned. If no choice is indicated, seniority will be the governing factor and the least senior employee will be subject to transfer, reassignment, or termination. Individuals actively employed by the City in violation of this expanded policy on November 1, 2011 will be allowed to remain City employees. 'This includes stepchildren and children for whom the employee stands in loco parentis (assumes parental responsibility). 2Brother and sister are defined to include step -siblings and half -siblings. 3An intimate relationship means a significant romantic involvement that need not include sexual involvement. An intimate relationship does not include casual social relationships or associations in a business or professional capacity. 'This policy applies to in-law relationships and spouses of the familial relationships listed in both 13.7a and 13.7b. 13.9 Termination of Employment a. Resignation Employees are requested to give at least ten (10) working days' notice prior to the effective date of resignation. The notice should be in writing and directed to the immediate supervisor. Generally, the termination date shall be the employee's last day in attendance at work, except in cases of medical disability. Generally, employees will be required to be at work on their last day. Use of extended vacation time prior to separation from service is not allowed. Supervisors may approve no more than two calendar weeks of paid time off within the same calendar month immediately preceding the employee's resignation effective date. The intent for this provision is that accruals not be used for the purpose of extending benefits at City expense beyond the last month in which the employee actively worked for any significant time. Therefore, scheduling vacation followed by a single, final workday in a new benefit period is considered contrary to the intent of this provision. Personnel Policies Page 28 Rev. December 2025 b. Retirement Terminating employees may be considered retirees if they have submitted the appropriate forms and will begin receiving a retirement benefit from their applicable pension or retirement programs immediately following employment. Sworn employees in the Police and Fire Departments will retire under the Municipal Fire and Police Retirement System of Iowa (MFPRSI); other City employees will retire under the Iowa Public Employee Retirement System (IPERS). Employees must contact the retirement system directly to initiate the retirement application process. Generally, employees will be required to be at work on their last day. Extended vacation time prior to separation from service is not allowed. Supervisors may approve no more than two calendar weeks of paid time off within the same calendar month immediately preceding the employee's retirement effective date. The intent for this provision is that accruals not be used for the purpose of extending benefits at City expense beyond the last month in which the employee actively worked for any significant time. Therefore, scheduling vacation followed by a single, final workday in a new benefit period is considered contrary to the intent of this provision. c. Benefits Termination Upon notice of resignation, termination, or retirement being received by Human Resources, applicable information regarding continuation of insurance coverage, benefits payout, IPERS benefit or refund, final check, and other information will be forwarded to the employee. Human Resources will provide information to terminating employees, answer questions, and assist employees. However, it is the employee's responsibility to complete and submit all fortes to the applicable agency. d. Exit Interviews/Offboarding Questionnaire Permanent employees who voluntarily leave the City will be provided an offboarding questionnaire that can be completed in hardcopy or online. This offboarding questionnaire is intended to gather specific, trackable data to help the City better understand employee needs and priorities. Employees are also welcome to request an exit interview with Human Resources staff or the City Managers Office in addition to completing the offboarding survey if they have specific feedback they wish to discuss in person. Section 14: Safety All City employees are responsible for completion of job assignments in the safest manner possible. Prime consideration will be given to the safety of City employees and the public. Employees will not be required to and should not work in areas or operate equipment which is a safety hazard to themselves or the public. Employees are required to report unsafe working conditions to their immediate supervisor. The Iowa Occupational Health and Safety Administration establishes industrial standards for many City work functions. The City is committed to compliance with these and other applicable standards. a. Employees must wear appropriate safety equipment/clothing, as required. Employees will receive appropriate training and are expected to follow appropriate safety standards. b. Employees must wear seatbelts in all vehicles that are equipped with seatbelts, as Personnel Policies Page 29 Rev. December 2025 provided by state law c. Smoking, including use of electronic smoking devices (such as e-cigarettes, vapes or other similar devices and products), is prohibited in all City vehicles, equipment, buildings, and grounds. d. City employees shall not wear or use radio headphones, earphones, or other similar devices at any time while at work, unless such devices are authorized by the Depart- ment DirectodDivision Head. Telephone headphones are permitted for business phones with the supervisor's approval. e. Employees will handle property and equipment of the City with due rare appropriate to the nature of the work and equipment used. Necessary use of the City's radio system or of a cellular telephone in a voice -activated or hands -free mode is allowed for City business. Using a hand-held communication device, such as a cellular telephone, not in a voice -activated or hands -free mode while driving is strictly prohibited. Employees who act in a manner which endangers the safety of themselves or others are subject to disciplinary action up to and including termination of employment. f. Treatment for work related injuries must be provided by the provider designated by the City. Treatment by another physician will be allowed only upon referral from the City's designated treatment provider. Failure to use the City's designated treatment provider for a work -related injury may result in denial of payment of claims by Worker's Compensation. Worker's Compensation questions should be directed to the City's Risk Manager. Perwnnel Policies Page 30 Rev. December 2025 Item Number: 7.e. CITY OF IOWA CITY COUNCIL ACTION REPORT December 9, 2025 Resolution authorizing the procurement of equipment to upgrade the storage area network for ITS operations. Prepared By: Michael Harapat Reviewed By: Nicole Davies, Finance Director Geoff Fruin, City Manager Eric Goers, City Attorney Fiscal Impact: Funds for this purchase are available in the operating budget of the ITS division. Staff Recommendation: Approval Attachments: Iowa City Proposal 2 BIG SANS - 1 SMALL SAN OPT 1 Iowa City IT. Resolution Executive Summary: The City's existing Storage Area Network (SAN) has reached the end of its functional life and requires replacement to ensure reliable data storage for all City operations. Staff recommend purchasing a PowerStore Storage system to replace the current Nimble Storage system. The new system consolidates the City's storage environment from seven arrays to three, improving efficiency and future scalability. This purchase will be made through the Association of Educational Purchasing Agencies (AEPA) Cooperative Agreement 022-G with CDWG Corporation. Use of cooperative agreements is permitted under the City's Purchasing Manual and provides competitively sourced, cost-effective options. Leveraging the cooperative agreement and year-end manufacturer incentives results in a total discount of $613,809.48, significantly reducing the overall cost of system replacement and avoiding escalating support costs associated with maintaining the aging infrastructure. Background / Analysis: The ITS Division relies on Storage Area Networks to manage and protect all City data across departments. The current SAN has exceeded its standard service life, and continued maintenance would cost an estimated $75,000—$100,000 annually, with projected 15% increases each year for as long as support remains available. These rising maintenance costs, combined with the system's age, make replacement more cost-effective than continued upkeep. The recommended PowerStore Storage system will consolidate storage nodes, improve performance, and provide capacity for future expansion. Purchasing through the AEPA Cooperative Agreement allows the City to secure competitive pricing without conducting a separate solicitation process. The cooperative contract, combined with manufacturer and vendor year-end incentives, provides $613,809.48 in total savings, making this the most financially responsible option for replacing the City's SAN infrastructure. Iowa City PowerStore Proposal November 5th, 2025 Data Center Account Executive Sydney Boger dnear.Bogergde.11.. om Solutions Architect Naomi George Naar i. eoe lI I.. com DOLLTechnologies Core Acco unt Execut iue Quinton Curry Qu.i.n.to.n.C.Urry@dell..com DW GOV Account Executive Tam Doherty tomdohe cdwq.aom Dell Ciostomer Communication - Can ride. ntia I Executive Summary Goal: Iowa City, Iowa is looking to modernize their current storage environment. The environment currently has four HP arrays split at two different sites, replicating to each other for disaster recovery purposes, and a fifth array at a standalone site. Key requirements fof the new system include high performance, ease of management and consolidation of appliances. Proposed Solution: Dell Technologies recommends refreshing Iowa City, Iowa's five HP arrays with three Power tore 3200T appliances. This wilt al low far an all flash active -active data center allowing for little to no downtime between both sites. This will also allow for more ease of management consolidating the environment from five arrays down to three. Objectives: Refresh production and disaster recovery environment lodernize data center within budget Allow for no downtime between production and DR sates Outcomes: Modernize both sites to allow for business continuity Single Vendor - leverage Dell as a I stop shop for all IT needs Mirror production+ and DR environment IOLTechnologies 7 CrpprQrf1 Q DMil uic. nn Rilynb4�rnrrrwd. The Powerstore Experience Welcome to continuously modern C4LLTechnologies Any Programmable Flexible � 1orkioed Infrastructure [—:>Architecture Performance Autonomous� Flexible Optimized Appliance Deployment Efficiency Without y++j Proactive Health Flexible Compromise :t;s•*#' Analytics Consumption MI -Technologies 1 L. El..L Inr.. 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It 111 p1 OM-611 MG ■ h4$k4va l OVGn W N E, NG I Date: 1010 025 Power tore 3 0OT 2 Total Rack Units 1� cQ,1*CuU1 13 x 7_68 TBNVMe SSDs 12 x NVRAM 8 Slots Free 211,23 Ti6 Effective Capacity 1 3=1 PIR,R VS"MampE", R 8 x 25GbE SFP28 8 x QM4 cables Intl Dual 1450W {1 +1) 200-40V AC 13 to C14 cables i rr�[ Pawbr S I{.p�' F(D All lnclusiv : Licensing LIcmzdrg Pro Depioy Plus oeaaoy+mofn& 5YR Pro Euppert Plus 4 H R 9u"ori 0 1 ToR: Bring Your Own Mg rrlt: R ring Your Own C-4M-e 15 CCLPWVdV Oull Inc. All FghtG ROMMed. Technical support availability and response objective Covered products Onsite response service level ProSupport AlOps platforms Dell Smurity Advisories Pmact ve issue detection with automated case creation PrelicOve hardware anomaly detection Access to softvvare updates loudIO health and cydersecurity monitoring & analytics Incident Manager for Severity 1 cases Fnhanced Mission Critical support Priority access to remote senior support engineers -AM Service Account Manager Proactive system maintenance Limited 310 party software support Proupport Suite Add -on Services r r AvaiilaUlity and terms or Dell Technalogles Services and features may vary by re4an and by praduCL View service descriptions for more informatlon. Glossary of features available hm. Single point of contact for project management Site readiness review and implementation planning Deployment service hours Hardware installation options System software installation and configuration options Instal! connectivity software based on Secure Connect Gatewa y technology 2 Implement CloudlQ CyberSecudty best practices and policies Deployment verification. docurneritation and knowledge transfer Configuration data transfer to Dell technical support Online collaborative platform in Tech€]irect for planning, managing and tracking delivery Financial Summary CoeLLTechnologies Dell Customer Communication - ConfidentFal Iowa City, Iowa - Flexible Timeline 04 Storage Proposal 1 `1?05r2D26 ■ 6 ■ Final Sync 12/0212025 City Council Meeting 1210 912025 �� 9 6 ■ Order Placed 12112/2025 vkmpk E54mwo• chler comprefe Facj" &Od sr�r� 19MAG] th I Equipment Delivered 1/ 1 02 19 0 4 I,+IIeek Estimate" 11911 -ii- sW 1 16 Environment GO LIVE 0 9 W20 rLLTeohnologie 14 Ccoyrghl Q Doll In c Al Rigrq% Rmorvad. = IOWA CITY Total Investment: $644,000,00 70 Ggp)�ryrfi 0 OIA Inc Al Righq% Rttarvrd. CDOG 4 Thank you for choosing CDW. We have received your quote. Hardware Software Services IT Solutions Brands Research Hub QUOTE CONFIRMATION JENNIFER BROGHAMMER, Thank you for considering CDW•G for your technology needs. The details of your quote are below. If you are an eProcurement or single sign on customer, please log into your system to access the CDW site. You can search for your quote to retrieve and transfer back into your system for processing. For all other customers, click below to convert your quote to an order. QUOTE # QUOTE DATE QUOTE REFERENCE CUSTOMER # GRAND TOTAL PRJX264 11/17/2025 2 BIG SANS - 1 SMALL SAN OPT 1 0427155 $644,000.00 QUOTE DETAILS ITEM QTY CDW# UNIT PRICE EXT. PRICE DELL CTO POWERSTORE 3200T Mfg. Part#: 3000196388858 3000196388858.1 Smaller PowerStore Contract: AEA Purchasing (022-G) DELL CTO POWERSTORE 3200T Mfg. Part#: 3000196388986 3000196388986.1 Big PowerStore Contract: AEA Purchasing (022-G) 9001348 $180,000.00 2 9001353 $232,000.00 PURCHASER BILLING INFO DELIVER TO $180,000.00 $464,000.00 SUBTOTAL $644,000.00 SHIPPING $0.00 SALES TAX $0.00 GRAND TOTAL $644,000.00 Billing Address: Shipping Address: CITY OF IOWA CITY CITY OF IOWA CITY ITS ITS 410 E WASHINGTON ST 410 E WASHINGTON ST IOWA CITY, IA 52240-1826 IOWA CITY, IA 52240-1826 Phone: (319) 356-5054 Phone: (319) 356-5054 Payment Terms: Master Card Shipping Method: DROP SHIP -GROUND Please remit payments to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515 nAh Sales Contact Info Tom Doherty 1 (866) 626-8514 1 tomdohe@cdwq.com Need Help? My Account Support Call 800.800.4239 About Us I Privacy Policy I Terms and Conditions This order is subject to CDW's Terms and Conditions of Sales and Service Projects at http://www.cdwg.com/content/terms-conditions/product-sales.aspx For more information, contact a CDW account manager. © 2025 CDW•G LLC, 200 N. Milwaukee Avenue, Vernon Hills, IL 60061 1 800.808.4239 Page 2 of 2 Prepared by: Michael Harapat, ITS Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319)356-5422 Resolution No. 25-272 Resolution authorizing the procurement of equipment to upgrade the storage area network for ITS operations Whereas the City seeks to replace aging Storage Area Network equipment that has exceeded its standard service life, and Whereas the City can replace said equipment by utilizing a cooperative agreement with CDWG Corporation. Whereas the total purchase price of the storage area network with the cooperative contract discount is $644,000.00; and Whereas the City's Purchasing Manual allows for the use of cooperative agreements and: Whereas the city's purchasing policy requires City Council to approve purchases for Goods and Services over $200,000; and Whereas the PowerSlore Storage Upgrade Project is budgeted for in the Fiscal Year 2026 budget under account #83310510; and Whereas approval of this purchase is in the best interest of City operations and the public interest. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The proposed procurement as described is approved. 2. The City Manager is authorized to take whatever steps are necessary to effectuate future purchases including any future amendments or renewals of said agreement. Passed and approved this 9th day of December 2025 Mayor n �J Approved by Attest:✓yam h O City Clerk City Attomeyg Office - 12/03/2025 Resolution No. 25-272 Page 2 It was moved by xaxmsen and seconded by weilein the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: r Teague x Salih x Alter x Bergus x Hannsen x Moe x Weilein Item Number: 7.f. CITY OF IOWA CITY COUNCIL ACTION REPORT December 9, 2025 Resolution approving a purchase agreement for a condominium unit located at 4675 Herbert Hoover Highway. Prepared By: Rachel Carter, Housing Administrator Reviewed By: Erika Kubly, Neighborhood Services Coordinator Tracy Hightshoe, Neighborhood and Development Services Director Kirk Lehmann, Ass't City Manager Susan Dulek, First Ass't. City Attorney Fiscal Impact: The acquisition will use $212,132 in CDBG funds and $86,868 in ICHA funds. Staff Recommendation: Approval Attachments: Resolution Purchase Agreement Executive Summary: Staff has negotiated a purchase agreement contingent on Council approval. This acquisition will add a 3-bedroom townhouse to the City -owned affordable housing portfolio managed by the Iowa City Housing Authority. The unit will be rented to households with incomes under 60% of the Area Median Income (AMI) at or below the Fair Market Rent of $1,702. Because Housing Authority funds are being used for a portion of the purchase, Housing Choice Voucher households must be prioritized for tenancy. The purchase price is $299,000. Background / Analysis: City staff identified the townhouse at 4675 Herbert Hoover Highway, Unit A for acquisition because it is located directly adjacent to other affordable units currently owned and managed by the City. Its proximity allows for operational efficiencies in property management and maintenance. The unit is newly constructed, offers three bedrooms, and meets the City's objective of adding additional affordable rental housing for low- and moderate -income households. The townhouse has three bedrooms, two bathrooms, and an attached garage. The purchase price is $299,000. The City proposes to use $212,132 in CDBG acquisition funds, with the remaining $86,868 paid from Housing Authority funds. The Iowa City Housing Authority will manage the unit. The proposed possession date is no later than December 31, 2025. Prepared by Rachel Carter, Housing Administrator, 410 E. Washington St, Iowa City, IA 52240 (319) 8876065 Resolution Number 25-273 Resolution approving a purchase agreement for a condominium unit located at 4675 Herbert Hoover Highway. Whereas, the City of Iowa City has prioritized increasing the supply of affordable housing for low- and moderate -income households; and Whereas, the townhouse located at 4675 Herbert Hoover Highway, Unit A, has been identified as an appropriate addition to the City's affordable housing portfolio due to its proximity to other City -owned units, new construction status, and suitability for larger households; and Whereas, the property consists of a newly constructed three -bedroom, two -bathroom townhouse with an attached garage and will be operated by the Iowa City Housing Authority as an affordable rental unit reserved for households with incomes under 60% of the Area Median Income (AMI) at or below the U.S. Department of Housing and Urban Development (HUD) Fair Market Rent; and Whereas, the City proposes to utilize $212,132 in Community Development Block Grant (CDBG) funds for acquisition, with the balance of the $299,000 purchase price paid from Iowa City Housing Authority funds; and Whereas, the attached Residential Purchase Agreement for the property has been executed contingent upon City Council approval. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The attached Residential Purchase Agreement is approved. 2. Upon the direction of the City Attorney, the City Manager is authorized to execute all documents necessary to purchase the properties in accordance with the Residential Purchase Agreement. Passed and approved this 9th day of Attest: City Clerk December 2025 Mayor Approved by City Attom 's ffice (Sue Dulek - 12/02/2025) Resolution No. 25-273 Page 2 It was moved by Harmsen and seconded by weilein the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Moe x Salih x Teague x Weilein eonoop nevwre.e,re,ano�: Prepared by: Susan Dulas, City Anomey's Olfiee, 410 E. Washingum, Iowa City, Iowa 52240, 319-356-5030 RESIDENTIAL. PURCHASE AGREEMENT TO: Legacy Management Group LLC The City of Iowa City, a municipal corporation of the State of Iowa (herein "City' or "Buyer") hereby offers to buy, and the undersigned Seller, by its acceptance of this Agreement, agrees to sell the real property situated in Iowa City, Johnson County, Iowa, Locally (mown n 4675 Herbert Hoover Highway Unit A, Iowa City, Iowa and legally described as follows: Unit A, 4675 Herbert Hoover Hwy, Legacy 4 Condominiums, according to the Declaration of Submission of Property to Horizontal Property Regime recorded in Book 6482, Page 815-861, Records of the Recorder of Johnson County, Iowa, together with said unit's undivided interest in the common elements. together with all the Seller's right, title and interest in all buildings and improvements, if any located on the above-descrbed real estate, and subject to any easements and appurtenant servitudes for the benefit of the Seller, free and clear of all liens, encumbrances, reservations, exceptions and modifications, except for the Permitted Exceptions, as defined below. The entirety of the above -described interests being conveyed shall hereinafter be referred to as the "Properly". The Property shall be conveyed with good, clear and marketable title, subject to the following Permitted Exceptions: 1. Zoning and building laws and ordinances; and 2. Covenants, rearictions, reservations and easements of record approved by City. In consideration of the covenants and obligations contained herein, the Seller and Buyer agree as follows: 1. PURCHASE PRICE. The Purchase Price for the Property shall be $299,900.00, to be paid as follows, with all title objections being corrected to show marketable tide: $2,000.00 upon execution of this Agreement to be deposited in the trust account of Urban Acres to be delivered to Seller upon performance of Seller's obligations and satisfaction of the City's contingencies and the balance of the Purchase Price in cash at the time of closing. 2. REAL ESTATE TAXES. Seller shall pay the prorated share, based upon the date of closing, of the real estate taxes for the fiscal year in which closing occurs, due and payable in the subsequent fiscal yew, and all unpaid faces for prior years. Buyer shall pay all subsequent real estate taxes. Any proration of real estate taxes on the Property shall be based upon such taxes for the year currently payable unless the parties state otherwise. 3, SPECIAL ASSESSMENTS. Seller shall pay all installments of special assessments which have been certified to the Johnson County Treasurer for collection before the Closing date. All charges for solid waste removal, scwago and maintenance that are attributable to Seller's possession, including those for which assessments arise after closing, shall be paid by Sellers. Any preliminary or deficiency assessment which cannot be discharged by payment shall be paid by Seller through an escrow, account with sufficient funds to pay such liens when payable, with any unused finds returned to Seller. 4. RISK OF LOSS AND INSURANCE. Sella shall bear the risk of loss or damage to the Property Eotloop slgnmu venfiution: prior to closing or possession, whichever first occurs. Seller agrees to maintain existing insurance until closing or possession, whichever first occurs. City may also insure the Property prior to closing or possession, The Property shall be preserved in its present condition, ordinary wear and tear excepted, and Seller shall deliver it intact at the time the City takes possession. Prior m the City taking possession, Seller shall promptly give written notice to the City of any loss or damage to the Property. In the event of loss, damage or destruction of all or part of the Property, the City shall have the option to terminate this Agreement effective immediately. However, in the case of loss, damage or destruction of all or part of the Property from causes covered by insurance, the City shall have the option to either L) take possession of the Property and accept an assignment of all Seller's right, title and interest in and to any claims Seller has under the insurance policies covering the Property, or 2) terminate this Agreement effective immediately. 5. POSSESSION AND CLOSING. If Seller timely performs all obligations, possession of the rop a -bedelivered to ityonHecenm ,,, ; an altelneleAa[e mumallyagreaftu b� the parties, and any adjustments of rent, insurance, taxes, interest and all charges attributable to the Seller's possession shall be made as of the date of closing. Closing shall occur after approval of title by Buyer's attorney. Seller agrees to pennit City to inspect the Property wither 48 hours prior to closing to assure that the premises are in the condition required by this Agreement If possession is given on a day other than closing, the parties shall make a separate agreement with adjustments as of the date of possession. 6. FIXTURES. Except as provided herein, included with the Property shall be all fixtures that integrally belong to, are specifically adapted to or are a part of the real estate, whether attached or detached, such as: doors, screens, water softeners, water banters, carpeting, fencing, gates, landscaping. 7. ABSTRACT AND TITLE. Seller, at its expense, shall promptly obtain an abstract of title to the Property continued through the date of acceptance of this Agreement, and deliver it to City's attorney for examination. R shall show merchantable title in Seller in conformity with this Agreement, Iowa law, and Title Standards of the Iowa State Bar Association. The Seller shall make every reasonable effort to promptly perfect title. If closing is delayed due to Seller's inability to provide marketable title, this Agreement shall continue in force and effect until either party rescinds the Agreement after giving ten days written notice to the other party. The abstract shall become the property of City when the purchase price is paid in full. Sella shall pay the costs of any additional abstracting and title work due to any act or omission of Seller, including transfers by or the death of Seller or their assignees. S. SURVEY. City, at City's expense, may have the Property surveyed and certified by a Registered Land Surveyor. If the survey shows any encroachment on the Property or if any improvements located on the Property encroach on lands of others, the envnachments shall be treated as a title defect. If the survey is required under Chapter 354, Seller shall pay the cost thereof. 9. ENVIRONMENTAL MATTERS. (a) Sellerwarrants to the beat of its knowledge and belief that there are no abandoned wells, solid waste disposal sites, hazardous wastes or substances, a underground storage Lanka located on the Property, the Property does not contain levels of mdon gas, asbestos or urea - formaldehyde foam insulation which require mmediation under current governmental standards, and Seller has done nothing to contaminate the Property with hazardous wastes or substances. Seller warrants that the Property is not subject, to my local, state, or federal judicial or administrative action, investigation or order, as the case may be, regarding wells, solid waste disposal sites, hazardous wastes or substances, or underground storage tanks. Seller shall also provide City with a properly executed GROUNDWATER HAZARD STATEMENT showing no wells, private burial sites, solid waste disposal sites, hazardous waste and underground storage tanks no the Property unless disclosed here: (b) City may, at its expense, within 10 days after the date of acceptance, obtain a -report from a qualified engineer or other person qualified to analyze the existence or nature of any hazardous materials, d.11-1 s.pn1.11-111mtl— substances, conditions or wastes located on the Property. In the event any hazardous materials, substances, conditions or wastes are discovered on the Property, City's obligation hereunder shall be contingent upon the removal of such materials, substances, conditions or wastes or other resolution of the matter reasonably satisfactory to City. However, in the event Sella is required to expend any sum in excess of $5,000 to remove any hazardous materials, substances, conditions or wastes, Sella shall have the option to cancel -this transactionandrefundto-City all -Earnest -Money -pal Land declarethis Agreement null and void. The expense of any inspection shall he paid by City. The expense of any action necessary to remove or otherwise make safe any hazardous material, substance, conditions or waste shall be paid by Sella, subject to Seller's right to cancel this transaction as provided above. (c) Radon. See attached Addendum. 10. DEED. Upon payment of the purchase price, Seller shall convey the Property to City by Warranty Deed, free and clear of all liens, restrictions, and encumbrances except as provided in this Agreement. General warranties of title shall extend to the time of delivery of the deed excepting liens or encumbrances suffered or permitted by City. 11. JOINT TENANCY IN PROCEEDS AND IN REAL ESTATE. If Sella, immediately preceding acceptance of the offer, holds title to the Property in joint tenancy with full right of survivorship, and the joint tenancy is not later destroyed by operation of law or by acts of the Seller, then the proceeds of this sale, and any continuing or recaptured rights of Sella in the Property, shall belong to Sella as joint tenants with full rights of survivorship and not as tenants in common; and City in the event of the death of any Sella, agree to pay any balance of the price due Seller under this contract to the surviving Seller and to accept a deed from the surviving Sella consistent with Paragraph 15. 12. JOINDER BY SELLER'S SPOUSE. Seller's spouse, if not a title holder immodiately preceding acceptance, executes this agreement only for the purpose of relinquishing all rights of dower, homestead and distributive share or in compliance with Section 561.13 of the Code of Iowa and agrees to execute the deed or real estate contract for this purpose. 13. STATEMENT AS TO LIENS. If City intends to assume or take subject to a Ern on the Property, Seller shall furnish City with a written statement prior to closing from the holder of such lien, showing the correct balance due. 14. USE OF PURCHASE PRICE. At time of settlement, funds of the purchase price maybe used to pay taxes and other liens and to acquire outstanding interests, if any, of others. 15. APPROVAL OF COURT. If the Property is an asset of an estate, trust or conservatorship, this Agreement is contingent upon Court approval unless declared utmecessary by City's attorney. If the sale of the Property is subject to court approval, the fiduciary shall promptly submit this Agreement for such approval. If this Agreement is not so approved prior to the date of closing either party may declare this Agreement null and void, and all payments made hereunder shall be returned to City. 16. REMEDIES OF THE PARTIES. A. H City fails to timely perform this Agreement, Sella may forfeit it as provided in the Iowa Code (Chapter 656), and all payments made shall be forfeited; or, at Seller's option, upon thirty days written notice of intention to accelerate the payment of the entire balance because of City's default (during which thirty days the default is not corrected), Sella may declare the entire balance immediately due and payable. Thereafter this agreement may be foreclosed in equity and the Court may appoint a receiver. B. If Sella fails to timely perform this Agreement, City has the right to have all payments made returned to than. C. City and Sella are also entitled to utilize any and all other remedies or actions at law or in equity available to than and shall be entitled to obtainjudgment for costs and attorney Fees as permitted by law. eonoov np,awre��rrti,ano�: 17. NOTICE. Any notice under this Agreement shall be in writing and be deemed served when it is delivered by personal delivery or by certified mail return receipt requested, addressed to the parties at the following addresses: Buyer —City of Iowa City, City Clerk 410 E. Washington, Iowa City, Iowa 52240; Seller —Legacy Management Croup, LLC, 1395 Jordan St., North Liberty, IA 52317. 18. GENERAL PROVISIONS. In the performance of each part of this Agreement, time shall be of the essence. Failure to promptly assert rights herein shall act, however, be a waiver of such rights or a waiver of any existing or subsequent default. This Agreement shall apply to and bind the successors in interest of the parties. This Agreement gall survive the closing. Paragraph headings are for convenience of reference and shall not limit or affect the meaning of this Agreement. Words and phrases herein shall be construed as in the singular m plural number, and as masculine, feminine or neuter gender according to _ the contrast. 19. COUNCIL APPROVAL CONTINGENCY. This agreement is contingent on the approval of the Iowa City City Council. 20. FEDERAL FUNDS CONTINGENCY. Notwithstanding any other provision of this Agreement, the City shall have no obligation to purchase the Property, and no transfer or title to the Purchaser may occur, unless and until the City of Iowa City bas provided Seller with a written notification that: (1) it has completed a federally required environmental review and its request for release of federal funds has been approved and, subject to any other Contingencies in this Agreement, (a) the purchase may proceed, or (b) the purchase may proceed only if certain conditions to address issues in the environmental review shall be satisfied before or after the purchase of the property; or (2) it has been determined that the purchase is exempt from federal environmental review and a request for release of funds is not required. The City of Iowa City shall use its best efforts to conclude the environmental review of the property expeditiously. 21. ADDITIONAL CONTINGENCIES. This Agreement is contingent on Seller fulfilling the obligations set forth below to the satisfaction of the City. a. Seller will obtain, at Seller's expense, a radon inspection.. Seller will provide the City with a copy of the report. If the radon test indicates a level of 4.0 picocuries per liter (pCi/L) or higher, Seller will install a radon mitigation system at Seller's expense. b. Seller shall supply and install awasher/dryer set at Seller expense. Seller shall supply and install all blinds/window coverings at Seller expense to be approved by the City. 22. CERTIFICATION. Seller certifies that it is not acting, directly or indirectly, for or on behalf of any person, group, entity or nation named by any Executive Order or the United States Treasury Department as a terrorist, "Specially Designated National and Blocked Person" or any other boomed or blocked person, entity, nation or transaction pursuant to any law, order, role or regulation that is enforced or administered by the Office of Foreign Assets Control; and are not engaged in this transaction, directly or indirectly on behalf of, any such person, group, entity or nation. Sella hereby agrees to defend, indemnify and hold harmless the City from and against any and all claims, damages, losses, risks, liabilities and expenses (including attorney's fees and costs) arising from or related to any breach of the foregoing certification. 23. ACCEPTANCE. Wbm accepted, this Agreement will become a binding contract. If not accepted and delivered to City on or before October 16, 2025, at 9:00 o'clock a.m., this Agreement will be oull and void. aon000:�yvwreK�n�xwr. This Offer is presented to the Seller on this � day of October, 2025. CITY OF IOWA CITY, low BY: eoff Fruity City Manager Accepted this day of October, 2025. eb�.x� By: r(ims.c -a�x��.x„�.. (print name) (SELLER) osn»ksw.mwux.. Oo[bop slgruNreve of 4on: ADDENDUM TO PURCHASE AGREEMENT (4675 Herbert Hoover Highway, Unit A) Item Number: 7.g. CITY OF IOWA CITY COUNCIL ACTION REPORT December 9, 2025 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for the Animal Care and Adoption Center Training Addition Project. Prepared By: Michelle Riedinger - Senior Facilities Design and Construction Manager Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Kirk Lehmann - Ass't City Manager Susan Dulek-First Ass't. City Attorney Fiscal Impact: $906,000 available in the Animal Shelter — Training Annex account #Y4449. Staff Recommendation: Approval Attachments: Resolution Executive Summary: This item awards the contract for construction of the Animal Care and Adoption Center Training Addition Project. Five (5) bids were received prior to the November 19th deadline: Bidder Name City, State Bid Peak Construction Group Cedar Rapids, IA $906,000 City Construction Group Iowa City, IA $928,200 Garling Construction Belle Plaine, IA $957,000 Tricon Construction Group Cedar Rapids, IA $998,000 Swanson Construction Bettendorf, IA $1,115,000 Engineer's Estimate $940,000 The bid included the base bid and two (2) alternates. The base bid will construct an approximately 1,400 SF addition to the south portion of the building. Alternate 1 included door access to the new mechanical mezzanine from the existing mechanical mezzanine, while Alternate 2 included additional paved parking on south end of building for Animal Services vehicles. Peak Construction Group, Inc. of Cedar Rapids, Iowa submitted the lowest responsive, responsible bid. Staff recommends awarding the Contract for the base bid for the Animal Care and Adoption Center Training Addition Project to Peak Construction Group, Inc. Background / Analysis: Friends of the Animal Center Foundation (FACF) raises money to support the needs of the Iowa City Animal Care and Adoption Center. The FACF board, in coordination with Animal Shelter staff, have identified an addition as aiding in the services the Center provides. This project will construct an approximately 1,400 SF addition to the south portion of the building that will provide one large multi -purpose room that can serve as enclosed training space, meeting/event space or overflow animal housing. An agreement to pay the cost of the Animal Center Addition was entered into by FACF and the City in February of 2025 that outlines the projected project cost and payment schedule. FACF intends to fundraise and provide 100% of the project cost. Project Timeline: Construction Start — March 2026 Final Completion — March 2027 Prepay by: Mi&dle Riedinger, Engineering Division, 410 E. Washington St., loxes City, IA 58P40 (319)356-5188 Resolution No. 25-274 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Animal Care and Adoption Center Training Addition Project Whereas, Peak Construction Group, Inc. of Cedar Rapids, Iowa has submitted the lowest responsive, responsible bid of $906,000 for construction of the above -named project; and Whereas, the bid includes the base bid only; and Whereas, funds for this project are available in the Animal Shelter - Training Annex account #Y4449. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: The contract for the construction of the above -named project is hereby awarded to Peak Construction Group, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above -named project. Passed and approved this 9 th day of Attest: " / \ L cf� City Clerk It was moved by Harnsen and seconded by adopted, and upon roll call there were: 2025 Approved by City Attomery's Office (Sue Dulek-12t03/2025) Weilein the Resolution be Ayes: Nays: Absent: X Alter X Bergus X Hannsen X Moe X Salih x Teague X Weilein Weilein Item Number: 7.h. CITY OF IOWA CITY �l COUNCIL ACTION REPORT December 9, 2025 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Terrell Mill Roller Park Project. Prepared By: Tim Schmadeke - Civil Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Kirk Lehmann - Ass't City Manager Susan Dulek - First Ass't. City Attorney Fiscal Impact: $1,995,039.80 available in the Terrell Mill Skate Park Redevelopment account #R4372 Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item awards the Terrell Mill Roller Park Project. Four (4) bids were submitted prior to the December 2, 2025, deadline: Bidder Name City Bid Amount Vieth Construction Cedar Falls, Iowa $1,995,039.80 Corporation Triple B Construction Wilton, Iowa $2,025,913.55 Corporation All American Concrete, Inc. West Liberty, Iowa $2,314,894.56 Portzen Construction Dubuque, Iowa $2,406,118.36 Engineer's Estimate $1,750,000.00 The bid included the base bid and five (5) alternates. The base bid will add to the existing skate park and introduce a new bicycle pump track. The alternates included: Alternate 1 — additional shade structures, Alternate 2 - colored concrete paving in the plaza and skate areas, Alternate 3 — additional skate park expansion area, Alternate 4 — replace asphalt paving with concrete paving, and Alternate 5 — add skate park accents. Vieth Construction Corporation of Cedar Falls, Iowa submitted the lowest responsive, responsible bid of $1,995,039.80. Staff recommends awarding the contract for the base bid for the Terrell Mill Roller Park Project to Vieth Construction Corporation. Background / Analysis: The existing skate park is nearing an age where improvements are necessary for it to continue to draw skaters, as well as for improved maintenance and safety. The project will add to the existing skate park as well as introduce a new bicycle pump track. The addition of a bicycle pump track is expected to bring even more users to the facility. New paths will also be included for improved use access. Project Timeline: Construction Start — March 2026 Final Completion — November 2026 1, k Propared by: Timothy SGimadeke, Engineering Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5044 Resolution No. 25-275 Resolution awarding contract and authorizing the Mayor to sign and the City Clerk to attest a contract for construction of the Terrell Mill Roller Park Project Whereas, Vieth Construction Corporation of Cedar Falls, Iowa has submitted the lowest responsive, responsible bid of $1,995,039.80 for construction of the above -named project; and Whereas, the bid includes the base bid only; and Whereas, funds for this project are available in the Terrell Mill Skate Park Redevelopment account #R4372. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The contract for the construction of the above -named project is hereby awarded to Vieth Construction, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above -named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 3. The City Engineer and City Manager are authorized to execute change orders according to the City's Purchasing Policy as they may become necessary in the construction of the above -named project. Passed and approved this 9th day of December, 24 Mayo Approved by Attest: cG2- City Clerk City Attornei s Office (Sue Dulek - 12/03/2025) It was moved by Harmsen and seconded by Weilein the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: X Alter X Bergus x Harmsen X Moe X Seth X Teague X Weilein Item Number: 8.a. CITY OF IOWA CITY COUNCIL ACTION REPORT December 9, 2025 Resolution setting a public hearing on January 6, 2026, on the project manual and estimate of cost for the construction of the 2026 Parking Garages Maintenance and Repair Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Prepared By: Joe Welter — Senior Engineer Reviewed By: Jason Havel — City Engineer Darian Nagle-Gamm — Transportation Services Director Ron Knoche — Public Works Director Kirk Lehmann — Assistant City Manager Alexandra Bright - Asst. City Attorney Fiscal Impact: $1,250,000 available in the Parking Facility Restoration Repair account #T3004. Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item begins the bidding process for the 2026 Parking Garages Maintenance and Repair Project. This annual project addresses maintenance, rehabilitation, and repairs on three of the City's six parking garage structures — Chauncey Swan, Court Street Transportation Center, and Dubuque Street. Background / Analysis: The items within this year's annual project were either identified and programmed within the 2024-2028 Parking Ramp Master Plan, February 16, 2024, or have manifested themselves since the last master plan. This year's project focuses on maintenance and repairs at the Chauncey Swan, Court Street Transportation Center, and Dubuque Street Ramps, including: anchor bolt replacement, barrier cable repair, concrete crack repairs, concrete grinding, epoxy filler, horizontal spall repairs, new membrane installation, painting, pavement markings, penetrating sealer installation, recoating existing membrane, removal of barrier cable, removal of old membrane, removal of steel guardrail, sealant replacement, and vertical/overhead spall repairs. Project Timeline: Public Hearing / Approve Project Manual: January 6, 2026 Bid Letting Date: January 29, 2026 Contract Award Date: February 17, 2026 Construction Dates: March to September 2026 Prepared by Joe Welter, Engineering DhAsion, 410 East Washington Street, lova Gty, lone 52240, (319) 356-5144 " r� Resolution No. 25-276 Resolution setting a public hearing on January 6, 2026, on the project manual and estimate of cost for the construction of the 2026 Parking Garages Maintenance and Repair Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the Parking Facility Restoration Repair account # T3004. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: Apublic hearing on the project manual and estimate of cost forthe construction of the above - mentioned project is to be held on the 6r' day of January, 2026, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this 9rh day of December , 2025 Approved by Attest: 0 �� LLGPi City Clerk Cii Attom 's Office (Alexandra Bright— 12/0312025) It was moved by xarmsen and seconded by Weilein the Resolution be adopted, and upon roll call there were Ayes: Nays: Absent: x Alter x Bergus x Harmsen x Moe x Salih x Teague x Weilein Item Number: 8.b. CITY OF IOWA CITY COUNCIL ACTION REPORT December 9, 2025 Resolution setting a public hearing on January 6, 2026 on project manual and estimate of cost for the construction of the Collector Well No.1 Structural/Electrical Upgrades and Well Reconstruction Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Prepared By: Alin Dumachi — Senior Engineer Reviewed By: Jon Durst — Water Superintendent Jason Havel — City Engineer Ron Knoche — Public Works Director Kirk Lehmann — Assistant City Manager Liz Craig - Asst. City Attorney Fiscal Impact: $3,480,000 available in the Collector Well No.1 Reconstruction Project Account #W3322. Staff Recommendation: Approval Attachments: Resolution Executive Summary: This agenda item begins the bidding process for the Collector Well No.1 Structural/Electrical Upgrades and Well Reconstruction Project. This project includes the reconstruction of the Collector Well No. 1 roof to accommodate new access hatches, upgrades to existing pumping, electrical, and HVAC equipment, as well as the rehabilitation of the collector well with the construction of two new 12-inch laterals, and the connection of the new sludge lagoon effluent line. Background / Analysis: Collector Well No.1 has experienced a decline in capacity and the City would like to perform modifications to the well following the recommendations of the Source Water and Treatment Technology Study. The Project includes the installation of two new laterals, rehabilitation of two existing laterals, rerouting of the lime lagoon effluent discharge to the collector well caisson, replacement of pumping and electrical equipment, and upgrades to the well house roof to allow for appropriate future maintenance. Project Timeline: Set Public Hearing — December 9, 2025 Hold Public Hearing — January 6, 2026 Bid Letting — February 10, 2026 Award Date — February 17, 2026 Construction — March 2026 to August 2027 Pn;paretl by: Alin Dumachi, Engineering DiWsion, 410 E. Washington St., Iowa City, IA 52240, (319)35F5143 Resolution No. 25-277 Resolution setting a public hearing on January 6, 2026 on project manual and estimate of cost for the construction of the Collector Well No.1 StructuraVElectrical Upgrades and Well Reconstruction Project, directing City Clerk to publish notice of said hearing, and directing the City Engineer to place said project manual on file for public inspection. Whereas, funds for this project are available in the Collector Well No.1 Reconstruction Project Account #W3322. Now, therefore, be it resolved by the Council of the City of Iowa City, Iowa, that: 1. A public hearing on the project manual and estimate of cost for the construction of the above - mentioned project is to be held on the Sm day of January, 2026, at 6:00 p.m. in the Emma J. Harvat Hall, City Hall, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. The City Clerk is hereby authorized and directed to publish notice of the public hearing for the above -named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. A copy of the project manual and estimate of cost for the construction of the above -named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed andapproved this 9ch day of December 2025 Mar " " �,� Approved by Attest: I �U�2� CityClerk City Attom s Office (Liz Craig — 12/04/2025) It was moved by xarmsen and seconded by Weilein the Resolution be adopted, and upon roll call there were: Ayes: Nays: Absent: x Alter Bergus z Harmsen _ x Moe x Salih x Teague x Weilein Item Number: 8.c. CITY OF IOWA CITY COUNCIL ACTION REPORT December 9, 2025 Resolution setting a public hearing for January 6, 2026 regarding the intent to enter into a Sharing and Indemnification Agreement with Johnson County to allow Johnson County Ambulance Service to store and operate an ambulance from Fire Station 2. Prepared By: Scott Lyon, Fire Chief Reviewed By: Chris O'Brien, Deputy City Manager Jennifer Schwickerath, Assistant City Attorney Fiscal Impact: None. Staff Recommendation: Approval Attachments: Resolution Iowa City Fire Department Station 2 Agreement Executive Summary: Residents of the west side of Iowa City are served by one fire apparatus west of the Iowa River. Providing a location to house a Johnson County Ambulance at Fire Station 2 will aid in the delivery of advanced life support care in this area of our community. Background / Analysis: The Iowa City Fire Department and Johnson County Ambulance Service have a long history of successful collaboration in providing high -quality medical care to our community. Since February 2016, a Johnson County ambulance has been co -located at Iowa City Fire Station 4 on the east side of the city. This strategic placement has effectively supported emergency response in a rapidly growing area of Iowa City. Building on that success, this agreement establishes the placement of an additional Johnson County ambulance at Fire Station 2, also located on the expanding east side of Iowa City. This initiative leverages our existing partnership to enhance community service while maintaining a cost -neutral approach. By aligning resources where demand is increasing, we are continuing our shared commitment to timely, efficient, and reliable emergency medical care for all residents. Because this agreement could be construed as a lease and leases greater than three years in length require a public hearing, a public hearing is being set. f v Prepared by: J. Schwickerath, Asst. City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 Resolution Number: 25-278 Resolution setting a public hearing for January 6, 2026 regarding the intent to enter into a Sharing and Indemnification Agreement with Johnson County to allow Johnson County Ambulance Service to store and operate an ambulance from Fire Station 2. Whereas, the City and the County are currently operating under the Iowa City Fire Department Station 4 Sharing and Indemnification Agreement executed on August 1, 2017, which allows the Johnson County Ambulance Service to have the use of one bay, storage space, and two bedrooms at Fire Station 4 to allow the operation of an ambulance from Station 4 to improve response times; and Whereas, there is a desire to allow the Johnson County Ambulance Service to permanently use space and operate an ambulance from Fire Station 2 in addition to Fire Station 4; and Whereas, the proposed Sharing and Indemnification Agreement for Fire Station 2, which is attached, would allow such use and allow either party to terminate the agreement with fourteen - days notice; and Whereas, this agreement could be construed as a lease and leases greater than three years in length require a public hearing and Council approval. Now Therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The City of Iowa City does hereby declare its intent to enter into the attached, above -referenced Sharing and Indemnification Agreement for Fire Station 2. 2. A public hearing on said proposed agreement should be and is hereby set for January 6, 2026 at 6:00 p.m. in Emma Harval Hall, City Hall, 410 E. Washington Street, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. The City Clerk is hereby directed to cause Notice of Public Hearing to be published as provided by law. Passed and approved this 9th day of December 2025 Attest:i1lAGP- �— City Clerk Mayor Approved by: City Attom s Office (Jennifer Schwickerath — 12/04/2025) Resolution No. 25-278 Page 2 It was moved by Harmsen and seconded by adopted, and upon roll call there were: Weilein the Resolution be Ayes: Nays: Absent: % Alter R Bergus % Harmsen % Moe % Salih % Teague R Weilein IOWA CITY FIRE DEPARTMENT STATION 2 SHARING AND INDEMNIFICATION AGREEMENT This Station 2 Sharing and Indemnification Agreement (hereinafter, the "AGREEMENT") is between the City of Iowa City (hereinafter, the "CITY") and Johnson County, Iowa (hereinafter, the "COUNTY'; together, the "PARTIES".) WHEREAS, the Johnson County Ambulance Service, a COUNTY entity, desires to enhance emergency response times in Iowa City and in Johnson County. WHEREAS, collaboration and cooperation between the Iowa City Fire Department and the Johnson County Ambulance Service is long-standing and mutual; and WHEREAS, the CITY has the capacity to assist the COUNTY by providing parking, housing, and storage at the CITY's Fire Station 2; and WHEREAS, the CITY does not seek compensation for the space used by the COUNTY in this way, and the COUNTY appreciates that all space and facilities are borrowed on an "as is" basis, and at its own risk; and WHEREAS, the PARTIES wish to enter into this AGREEMENT to memorialize their mutual understanding. AGREEMENT 1. Use of Facilities. The COUNTY shall have the use of one bay, storage space, and two bedrooms, all as designated by City, and all at Iowa City Fire Station 2. COUNTY is responsible for establishing, operating, and maintaining any phone, IT, or radio facilities they utilize, as well as for any other fit -out they require. The facilities shall be returned in as good of condition as when received by the COUNTY, save normal wear and tear. 2. Janitorial. Fire Station 2 is cleaned and maintained by CITY firefighters. It is expected that COUNTY employees using the facility will be at least as diligent as CITY employees in cleaning and maintaining the facilities used by the COUNTY. 3. Use of Facilities. The COUNTY will use the facilities in question solely for operation of the Johnson County Ambulance Service. The facilities may not be used for any other purpose. There are no time of day or date restrictions on the County's use of the facilities or access to the facilities — meaning, the County has access to the facilities and use of the facilities every day of the year, every hour of the day, all year long. There are no holidays or other circumstances where the County would not have access to the facilities or use of the facilities, unless use or access becomes impossible by an event or occurrence outside the control of the parties (such as force majeure, act of God, natural disaster). 4. Prohibited Behavior. Smoking, including the use of electronic cigarettes, is not allowed anywhere on the grounds of Fire Station 2. Electronic cigarette means vapor product as defined in Section 453A.1 of the Code of Iowa, as amended. 5. Waiver. The COUNTY hereby disclaims, and COUNTY hereby releases the CITY from any and all liability, whether in contract or tort (including strict liability and negligence) for any loss, damage, or injury of any nature whatsoever sustained by COUNTY, its employees, agents or invitees related in any way to COUNTY's use of Fire Station 2 during the term of this AGREEMENT, including, but not limited to, loss, damage or injury to the property of COUNTY, or the injury (up to and including death) of COUNTY's employees, contractors, subcontractors, agents, volunteers, or invitees. 6. Indemnification. COUNTY agrees to defend, indemnify, and hold harmless the CITY against any and all claims related in any way to COUNTY's use of Fire Station 2 during the term of this AGREEMENT. 7. Waiver of Subrocation. The CITY and COUNTY and all parties claiming under or through them hereby mutually release and discharge each other, and the officers, employees, agents, representatives, customers and business visitors of CITY and COUNTY from all claims, losses and liabilities arising from or caused by any hazard covered by insurance on or in connection with the facilities or said building, even if caused by the fault or negligence of a released party. This release shall apply only to the extent that such claim, loss or liability is covered by insurance. 8. Termination. This AGREEMENT shall remain in full force and effect until such a time as either party gives notice of termination. Said termination will be effective fourteen (14) calendar days after service, by first class mail, on the other party. Written notice shall be provided to the following: CITY: Iowa City Fire Chief, 410 E. Washington St., Iowa City, IA 52240; COUNTY: Chairperson, Johnson County Board of Supervisors, 855 S. Dubuque St., Iowa City, IA 52240. IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT to be effective as of the _ day of . 2026. CITY OF IOWA CITY JOHNSON COUNTY. IOWA Mayor , Attest: Attest: City Clerk County CITY ACKNOWLEDGMENT STATE OF IOWA ) ss: JOHNSON COUNTY ) On this _ day of 2026, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared and Kellie K. Grace, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said municipal corporation; that said instrument was signed and sealed on behalf of said municipal corporation by authority of its City Council; and that the said Mayor and City Clerk as such officers acknowledged that the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for the State of Iowa COUNTY ACKNOWLEDGMENT STATE OF IOWA ) ) ss: JOHNSON COUNTY ) On this _ day of , 2026, before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared and Julie Persons, to me personally known, who being by me duly swom, did say that they are the Chair of the Board of Supervisors and County Auditor, respectively, of the County of Johnson, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that said instrument was signed and sealed on behalf of the corporation by authority of its Board of Supervisors; and that the said Chairperson and Auditor, as such officers acknowledged that the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for the State of Iowa Item Number: 12.a. CITY OF IOWA CITY COUNCIL ACTION REPORT December 9, 2025 Resolution authorizing the acquisition of property interests necessary for construction of the Taft Avenue Reconstruction Project. Prepared By: Reviewed By: Fiscal Impact: Staff Recommendation Attachments: Map Resolution Jon Resler — Engineering Division Jason Havel — City Engineer Ron Knoche — Public Works Director Geoff Fruin — City Manager Eric Goers, City Attorney Funding will be via the Taft Avenue -American Legion Road to Lower West Branch Road account #S3959. Approval Executive Summary: Preliminary design for the Taft Avenue Reconstruction Project is underway. A preliminary assessment indicates the proposed improvements require the acquisition of permanent right- of-way, permanent utility and temporary construction easements from property owners within the project corridor. Because the anticipated acquisitions include agricultural land, the City is giving notice of intent to commence the project to all property owners whose properties may be acquired in whole or in part for the project, even if not required for street and highway projects under Iowa Code. This resolution begins the process to commence acquisitions. Background / Analysis: Taft Avenue is currently a rural roadway (one -lane in either direction) with ditches. To support projected growth within the southeast quadrant of the City, the roadway and associated infrastructure needs upgrading to current minor arterial design standards. Identifying this future need in 2015, the City prepared functional design plans for Taft Avenue (American Legion Road to E Court Street) to establish design parameters and identify preliminary right-of-way needs. This project will extend the northern limits from E Court Street to Lower West Branch Road SE. 1,7 - Proposed Sidewalk on north side - � �' • ? � ..�'4�• -. � of American Legion Road. Connect to existing at Barrington Road U) 9ton Roads !P :' :,::_..x` °, . , r . • �� �, ., __.. _. ca Taft Avenue SE rf`�����'r:�-����������� ����������� ��������r��' ������MMbL NMI a 3 C1TY OF OWA CITY P dT ftA I t -A 3,. Taft Avenue SE _ ropose a venue mprovemen s merican Legion Road to Lower West Branch Road SE a ,..7:1 gat M1 t � Taft Avenue Improvements American Legion Road to Lower West Branch Road SE NOT TO SCALE Prepared by: Jon Resler, Engineering Division, 410 E. Washington St, Iowa City, IA 52240 (319) 35&5189 I D' P Resolution No. 25-280 Resolution authorizing the acquisition of property interests necessary for construction of the Taft Avenue Reconstruction Project. Whereas, the City of Iowa City desires to construct the Taft Avenue Reconstruction Project ("Project") which generally includes the reconstruction of Taft Avenue from American Legion Road to Lower West Branch Road; and Whereas, the City Council has determined that construction of the Project is a valid public purpose under State and Federal law, and has further determined that acquisition of certain property rights is necessary to construct, operate and maintain the proposed project; and Whereas, the City staff has determined the location of the proposed Project; and Whereas, notice of Intent to acquire property rights which may be needed for the Project and the public hearing was given to all owners of agricultural property whose properties may be affected by the Project by ordinary mail on November 5, 2025, and was published in a newspaper of general circulation in the county where the agricultural land is located on November 19, 2025, all as required by Chapter 6B of the Iowa Code; and, Whereas, a public hearing was held on December 9, 2025; and, Whereas, City staff should be authorized to acquire necessary property rights at the best overall price to the City; and Whereas, funds for this project are available in the Taft Avenue -American Legion Road to Lower West Branch Road account # 53959. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that: 1. The City Council finds that it is in the public interest to acquire property rights by warranty deed, quit -claim deed, and/or easement for the construction of the Taft Avenue Reconstruction Project ("Project") which Project constitutes a public improvement under Iowa law. The City Council further finds that acquisition of said property rights is necessary to carry out the functions of the Project, and that such Project constitutes a valid public purpose under state and federal law. 2. The City Manager or designee is hereby authorized and directed to negotiate the purchase of property rights by warranty deed, quit -claim deed and/or easement for the construction, operation and maintenance of the Project. The City Manager or designee is authorized to sign purchase agreements for the purchase of property and/or easements, and offers to purchase property and/or easements. 3. The City Manager or designee, in consultation with the City Attorney's Office, is authorized and directed to establish, on behalf of City, an amount the City believes to be just compensation for the property to be acquired, and to make an offer to purchase the property for the established fair market value. Resolution No. 25-280 Page 2 4. In the event negotiation is successful, the Mayor and City Clerk are hereby authorized to execute and attest easement agreements and agreements in lieu of condemnation. The City Attorney is hereby directed to take all necessary action to complete said transactions, as required by law. 5. In the event the necessary property rights for the Project cannot be acquired by negotiation, the City Attorney is hereby authorized and directed to initiate condemnation proceedings for acquisition of any and all property rights necessary to fulfill the functions of the Project, as provided by law. Passed and approved this 9th day of December 2025 Mayo Attest: - *Lst.G2 City Clerk It was moved by MOe and seconded by adopted, and upon roll call there were: Approved by City Attorneys Office -12/03/2025 Weilein Ayes: Nays: Absent: X Alter x Bergus x Harmsen X Moe Salih Teague _X Weilein the Resolution be Item #12.a STAFF PRESENTATION TO FOLLOW: � r m �t..s._ CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240- 1 826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org wjpjri � OW�nA CITY of IOWA CITY UNESCO ITY OF LITERATURE • Taft Avenue PCC Pavement —Grade and Replace, generally includes: ■ 1.3 miles of PCC pavement with on street bike lanes and wide sidewalk on the west side of Taft Avenue ■ Updated urban roadway section includes storm sewer and storm sewer intakes ■ Sanitary sewer extensions under the roadway and new water main the length of the project to accommodate future development ■ Associated improvements such as intersection lighting, retaining walls, pavement markings, traffic signage, and surface restoration ■ Expansion of City fiber optic network • Room needed to install and • Room needed to grade maintain infrastructure ■ Storm sewer ■ Sanitary sewer improvements back to existing ground. • Utility Relocations: 2026 • Bid Opening: Fall 2026 • Construction Start: Spring 2027 • Stage 1— 2027 • American Legion Road to south of Court Street • Stage 2 — 2028 • South of Court Street to Lower West Branch Road • Construction Completion: Fall 2028 • Jon Resler, PE Engineering Division (319) 356-5189 jresler@iowa-city.org PRESENTATION CONCLUDED I r I CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240- 1 826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org Item Number: 12.e. CITY OF IOWA CITY COUNCIL ACTION REPORT December 9, 2025 Resolution establishing the design concept as necessary to begin engineering design documents for the Burlington Street Bridge Replacement Project. Prepared By: Justin Harland - Senior Engineer Reviewed By: Jason Havel - City Engineer Ron Knoche - Public Works Director Geoff Fruin - City Manager Liz Craig - Asst. City Attorney Fiscal Impact: None Staff Recommendation: Approval Attachments: Resolution Exhibit A - Location Map Executive Summary: This agenda item approves the design concept for the Burlington Street Bridge Replacement Project. Specifically, staff is asking for confirmation of the design concept related to the bridge type, Burlington Street intersection improvements with adjacent streets, grade separated pedestrian crossings at the Burlington Street/Riverside Drive/Highway 1 and 6/Grand Avenue intersection, pedestrian and bicycle facilities on the Burlington Street bridge, Burlington Street dam safety improvements, roadway improvements to S Grand Avenue, and two-way traffic on Grand Avenue, Byington Road and Melrose Avenue. Background / Analysis: Burlington Street (also identified as Highway 1) is a principal arterial roadway crossing the Iowa River near downtown Iowa City. Currently, Burlington Street/Highway 1 utilizes two bridges to cross the Iowa River, one carrying westbound traffic and the other carrying eastbound traffic. The westbound bridge is owned and maintained by the Iowa Department of Transportation (Iowa DOT), while the eastbound bridge is owned by the City of Iowa City. The average annual daily traffic (AADT) is approximately 18,900 and the bridges accommodate buses, bicycles and pedestrians while providing means of multi -modal use. Burlington Street provides principal access to downtown Iowa City and The University of Iowa Campus, and the Burlington Street bridges are one of five arterial street crossings of the Iowa River in Iowa City. Burlington Street provides access to major employment and education centers including University of Iowa employees and students. The original Burlington Street Bridge (now carrying eastbound traffic) was constructed in 1915, with the second bridge constructed in 1969. The original bridge was then rehabilitated in 1986, which included deck and structural repairs. The existing eastbound concrete bridge is 342 feet in length, with the longest span of 114 feet, and is 38 feet wide. In 2021 the City performed a bridge inspection, and the resulting bridge condition was listed as "Poor" and serviceability as "Structurally Deficient". Major defects including concrete cracking, spalling, and exposure of steel reinforcing were identified. HDR, Inc., from Cedar Rapids, was selected as a consultant to provide planning study phase services to determine a preferred option to replace the bridges. HDR Inc., City staff, and stakeholders have developed a preferred design concept to replace the Burlington Street Bridge over the Iowa River with a single bridge and to reconstruct portions of Grand Avenue, Byington Avenue and Melrose Avenue to accommodate two-way traffic. Information was gathered from stakeholders and the public regarding the needs and wants of the project. Representatives from the City of Iowa City, University of Iowa, and Iowa DOT formed a technical advisory committee which took the gathered information and narrowed the focus into key project areas. Various alternatives for each project area were presented by HDR, Inc. and the technical advisory committee then selected one alternative for each area to determine the preferred design concept. On November 3, 2025, HDR, Inc. presented at the City Council work session regarding design concept options. The preferred design concept consists of a multi -lane, multi -modal, traditional bridge that includes separated facilities for bicycles and pedestrians. Grade separated pedestrian crossings prioritize safety at the intersection of Riverside Drive (Highway 1 and 6)/Burlington Street/Grand Avenue and the geometry of the intersection is modified such that site distances are maximized and turning movements are more efficient. Two-way traffic on Grand Avenue, Byington Road and Melrose Avenue near the Boyd Law Building allows east -west traffic to travel more efficiently. The Burlington Street dam is anticipated to be modified for safety to address drowning hazards and options for further dam modification may include a fish passage and/or a recreational element. Project Timeline: Preliminary Design: Winter 2025 — Spring 2027 Final Design: Spring 2027 — Fall 2028 Bid Project: Fall 2028 Construction Start: Spring 2029 (multi -year construction anticipated) Prepared by: Justin Hadand Engineering Division, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 35&5154 Resolution No. 25-281 Resolution establishing the design concept as necessary to begin engineering design documents for the Burlington Street Bridge Replacement Project Whereas, the City of Iowa City desires to construct the Burlington Street Bridge Replacement Project ("Project") to provide a reliable multimodal transportation corridor; and Whereas, City Council is being asked to establish the design concept to begin engineering design; and Whereas, on November 3, 2025, the City's consultant, HDR, Inc., presented at the City Council work session regarding design concept options; and Whereas, as shown in Exhibit A, City staff recommends the Project include a multi -lane, traditional bridge with aesthetic features, bicycle and pedestrian spaces, intersection improvements with adjacent streets, two-way traffic on Grand Avenue, Byington Road and Melrose Avenue, grade separated pedestrian crossings at the Riverside Drive (Highway 1 and 6)/Grand Avenue/Burlington Street intersection, safety improvements for the Burlington Street dam, and roadway improvements to S Grand Avenue; and Whereas, funds for this project are available in the Burlington Street Bridge Replacement account #S3963. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa, that the following design concept components, as shown in attached Exhibit A, are hereby accepted by the City of Iowa City, Iowa: • Burlington Street bridge will include a traditional bridge type with aesthetic features and separated bicycle and pedestrian accommodations • Two-way traffic, including bicycles and pedestrians, will be provided on Melrose Avenue, Byington Road and Grand Avenue to provide an east/west connection between Melrose Avenue and Burlington Street. • Grade separated pedestrian crossings will be provided east/west across Riverside Drive (Highway 6) and north/south across Burlington Street. • Safety improvements for the Burlington Street dam Passed and approved this 9th day of December 2025 May Approved by Attest: " City Clerk City Attome s Office (Liz Craig - 12/03/2025) Resolution No. 25-281 Page 2 It was moved by Salih and seconded by adopted, and upon roll call there were: Ayes: Nays: x x x x sergus the Resolution be Absent: Alter Bergus Harmsen Moe Salih Teague Weilein n W« was:'. - BURIiNGTUN F O� ••.o.d. STRE� . 8; I i �^ MELROSE Avt "' AREA#t BURLINGTON ST B RIDGF \\\ . AREA#2 WEST CAMPUS -- �\ Oki .4 AREA" -ROADWAY BVINGTONRD.MELROSEAVE AREA #4 WA -ROAD Y RIVERSIDE DR . BURLINGTON STvv AREA#5- CROSSING ALTERNATIVES. PED BRIDGES RAMPS AREA#6 LAMA LTERNATIVES [ LL-• IO �I0NI11 MYV: A - �.,,' BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS F)j �_� CONSULTANT PRESENTATION TO FOLLOW: By: Michael Kurek, Project Manager, HDR Engineering 1 r I Item#12.e CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240- 1 826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS City Council Preferred Alternative Meeting December 9, 2025 BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS AGENDA Project Background and Overview Needs/Wants Selected Alternatives Aesthetic Considerations Renderings of Preferred Alternative Next Steps BURLINGTON STREET BRIDGE BUILDING SETTER CONNECTIONS Ah PRO ECT BACKGROUND BURLINGTON STREET BRIDGE le BUILDING BETTER CONNECTIONS ip JW Y Id J1 MTtY 61 W LY JM .4 jo w J4 Sk AM ds 0 W v ja 7 1 YT City/University of Iowa/Iowa DOT shared pedestrian bridge P City -owned bridge (built in 1915) (built in 1969) Iowa DOT owned bridge University of Iowa -owned Burlington St Dam -AP (built in 1906) 71 IS 0 Alf Z. 14-OPIP, SCOPE OF THE STUDY i En X ' + BURLINGTON ST f STATE HIGHWAY I ! GRAND AVE AND RIVERSIDE DRY STATE HIGHWAY 6 INTERSECTION r ' " n D EXISTING CIRCULAR PEDESTRIAN RAMP $r PEDESTRIAN OVERPASS GRAND Qy EXISTMr, BRIDGE - IDOT OWNED Ali b� „7 . — � : +: art•. _ BURLINGTON ST I STATE HIGHWAY I". y � � EXISTING BRIDGE - CITY OF IOWA CITY �WNI=U •-� IL w k • �_ EXISTING DA- STRUCTIkRE - UNIVERSITY OF iOWA OWNED 1 > a •M . .fir r `� Y L . 1F M Ir y 1 r fM1 i r 4• � t � O f ti- � i wr :-wnr � i cl r M t = _ MELROSE AVE r � .. 1 - h ti3 �RraiL7 A V4 rY)N�,TONL — , si�.# x i f COORIDOR • ; s � r =.6 F. _\PROJECT NEEDS AND WANTS A D 0 BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS DETERMINED NEEDS *(Council Strategic Area) o 0 � O�O o Lo-0 Bike & Pedestrian: create lower stress,ADA- compliant and dedicated space to walk and bile (Mobility) Roadway & Intersections: design safer roads and intersections that function for all modes (Mobility, Safety &Well -Being) Transit: create and enable safe, reliable, and convenient transit service and stops / BMW--- (Mobility) BURLINGTON STREET BRIDGE BUILDING SETTER CONNECTIONS DETERMINED NEEDS Emergency Response: prioritize emergency vehicle access to the medical center during and after construction (Safety & Well -Being) 1 O L III - III III n III Campus Considerations: develop a sense of place that is safe and attractive (Safety & Well -Being) Access During Construction: minimize construction impacts and disruption to traffic, adjacent businesses, properties (Economy) *(Council Strategic Area) M1 Burlington Street Dam: safety (Economy, Safety & Well -Being) BURLINGTON STREET BRIDGE BUILDING SETTER CONNECTIONS DETERMINEDWANTS *(Council Strategic Area) Ownership transfers of the Burlington Street Bridge, pedestrian infrastructure, and Grand Avenue, and use of specific maintenance equipment Signal pre-emption for emergency response Campus considerations and area considerations for gamedays Existing bridge should remain accessible/in service during construction as much as possible Addition of recreation for the Burlington Street Dam (Economy) BURLINGTON STREET BRIDGE BUILDING SETTER CONNECTIONS PROJECT CONSTRAINTS *(Council Strategic Area) Costs Financial) Closed or staged construction and Constructability(Economy) Environmental impacts Utility impacts (Economy) Property Owner/Business impacts (Economy) BURLINGTON STREET BRIDGE BUILDING SETTER CONNECTIONS West Campus Alternatives KEY AREAS Q I Burlington St Bridge*' c ! �Mll y. Alternatives it Roadway &Crossing Alternatives J Burlington Street Burlington St Dam Alternatives BURLINGTON STREET BRIDGE BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS BURLINGTON STREET BRIDGE Cost economical (Constraint) Contextual for the area kCampus Considerations) Allows bridge to be staged if needed for pedestrians, vehicles, utilities (Access During Construction, Transit, Emergency Response, Constraint) - Improves bike and pedestrian comfort and connectivity (Bike & Ped) Enhances river recovery / Maintains vi ewscape (Campus Considerations) 13 #1 Steel or Concrete Beam Bridge BURLINGTON STREET BRIDGE BUILDING SETTER CONNECTIONS BURLINGTON ST DAM ALTERNATIVES BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS BURLINGTON ST DAM Cost economical k,..UlistrainL, ■ Increases dam safety (Dam Safety) Maintains pool elevation and does not negatively impact. City water supply/function of the alluvial wells Iowa rowing team University power plant or water plant river Intakes Preserves potentially eligible historic district onStla00 eae r and 500- year floodplain (c Allows access to river's edge 'Bike & Ped, Dam Safety) Allows for a grade separated trail while improving Hydraulics building operations (Bike & Ped, 15 #2a Modify - Safety Modify - Safety + Passage + Recreation BURLINGTON STREET BRIDGE BUILDING SETTER CONNECTIONS `: ,'M ROADWAY AN D CROSSING ALTERNATIVES BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS ROADWAYAND CROSSING Increases pedestrian and bicycle comfort and safety (Bike & Ped) Increases ability for river recovery (Dam Safety) Allows more roadway space for improved intersection capacity (Koaaway 6c Intersection, I ransit, triz)) Least impactful to Hydraulics building operation and picnic area k,,.ampus t.onsiaeraLions, Hccess curing ,-on5LruCL1on, Constraints) Allows access to river's edge (Bike & Ped, Dam Safety) Improves transit reliability k i ransiL) Roadway and Crossing Alternatives #2 Grade Separated — Under w/ At -Grade, Along Riverside BURLINGTON STREET BRIDGE 17 BUILDING SETTER CONNECTIONS WEST CAMPUS Aeo: 0 BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS WEST CAMPUS ■ Two -Way Byington and removal of the Byington/Grand intersection to prioritize awn hn�+ r EMS and traffic flow ' ktmergency response, moaaway & inLersecraon, r5u<e & Ped, Transit, Campus Considerations) ■ Increases bicycle and pedestrian comfort (Bike & Ped) ■ Provides a centralized transit hub and dedicated sense of place (Transit, Emergency Response, Bike & Pe( impus Considerations) ■ Promotes more intuitive wayfinding k F\UdU VVdj IX IIILCI JZt_LIUI I, Bike & Ped, I f dnsit, Cai I Ipua L.VI IJIUC1 dLIUI IJ, LI I ICI 6C„Ly Response) ■ Increased Safety by reducing pedestrian/vehicle conflict points 19 #4A Ped Plaza —West Bus Hub BURLINGTON STREET BRIDGE BUILDING SETTER CONNECTIONS D EXISTING BURLINGTON ST BRIDGE l0000p� BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS EXISTING BURLINGTON ST BRIDGE 21 D PROPOSED BURLINGTON ST BRIDGE OPPORTUNITIES l0000p� BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS PROPOSED BRIDGE FUNCTION AND AESTHETIC (CURRENT DIRECTION) • Build Smart, Spend Wisely — prioritize cost-effective materials and methods. • Design as a Connector — emphasize flow, not lingering but some bumpouts/stop and lool< areas. • Context Matters — reflect the industrial character of the area. • Simple Done Right — clarity and restraint over complexity. • Human -Centered Experience. — reduce the "highway" feel for pedestrians. • Safety Fir ' — integrate river -recovery staging needs and smart design for natural deterrents for people climbing on surfaces. • Low -Maintenance ana whole -Life Design Thinking - lighting and technology must be durable, reliable, and easy to service. Consider long-term performance from day one. BURLINGTON STREET BRIDGE 23 BUILDING SETTER CONNECTIONS AESTHETIC OPPORTUNITIES ■ River Piers a5 .and mark — Shape, materiality, and detailing can transform piers into sculptural elements that anchor the bridge in the landscape. ■ Edge of Deck ac, an FxperiPll — Handrails, lighting, and overlook moments can turn the deck edge into a place for pause, safety, and engagement with views. ■ ueckTreatments Character —Texture, patterns, and integrated art can define the identity of the crossing and enhance user experience. ■ Color and Lighting —Visually enhance elements with lighting or color selection. '1 BURLINGTON STREET BRIDGE 24 BUILDING BETTER CONNECTIONS PIERAESTHETICS (PRECEDENT IMAGES) 25 a BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS DECK EDGETREATMENTS (PRECEDENT IMAGES) 26 0 BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS DECKAESTHETICS (PRECEDENT IMAGES) F- F I.M 27 BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS LIGHTING AESTHETICS (PRECEDENT IMAGES) Mow m• BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS tiPEDESTRIAN iA D RAMP BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS RAMP FUNCTION AND AESTHETICS (CURRENT DIRECTION) ■ Cost -Conscious Choices — efficient use of materials and construction methods. ■ Direct Routes — minimize unnecessary detours and travel to incentivize pedestrians to tal<e the safer crossing. ■ Simplicity Over Excess —simple style within context of the area and avoiding unnecessary complexity. ■ Built-in Safety— eliminate climbable surfaces. ■ Low -Maintenance Systems — lighting and technology must be durable, reliable, and easy to service. ■ Whole -Life Design Thinking — consider long-term performance from day one. BURLINGTON STREET BRIDGE 30 BUILDING SETTER CONNECTIONS Riverside - Dr or St Riverside r - St V0u lll\ for ��-- Iowa River Riverside Dr r St 0 .I0 Riverside D, ��c�`rgto r St IVwd f\IVCI =r r - 1 •�.;, II Jill rrii f Jgd -u�o log1111 i1 - ,� ., uuuu I�•�i�lf,' ��ulil.11lifluu i,�l�i�—..: o�ir��-� I' e 1_ � D RENDERINGS OF PREFERRED ALTERNATIVE l0000p� BURLINGTON STREET BRIDGE BUILDING BETTER CONNECTIONS Central Transit Hub PEDESTRIAN AREA T 40 Dedicated Roadway to Hospital IR CONCEPT ONLY — 12/9/25 ADA Compliant Realigned Ramp Wider and Intersection P ., I Sarate Modes of � e J. Transportation f +I Li f L J L fj J -BURLrNGTO ---N #. II I `t .--v------------• r. Dam Safety Improvements and Fish/Small Boat Passage _. Access to Water's Edge 2-Way Roadway ti }� = BU LIN TON STREET BRIDGE - BUILDING BETTER CONNECTIONS NgM1UM kiPC7. I� KIR� -w Dedicated .w ' Pedestrian Area PEDESTRIAN MELRO E AV `# ,i Improved and More Intuitive Wayfinding CONCEPT ONLY — 12/9/25 Dedicated Bike Lane ` and Connection M . SI _ w -BURLrNCsT p * SSA T � # " � e L—---- �r U Connection to Existing Bike Lanes Grade Separated and At - Potential Grade Trail/Sidewalk Crossing Bike/Ped Underpass BU LIN TO STREET BRIDGE - BUILDING BETTER CONNECTIONS 4°�` �rKIR � r A v: 4 a>p E ON- ' z AMINO,,.r-' s' A , n 7..�.. rr *f•'"' _ _ °-,� air,. y< _ , bn, QUA ti r .. r *— y -Y: '\ -'— *� � - - ,fit •�'f�d =`" --r� a _-` . K + .-. >_ y a\ i i 1 _ — 11 ER Ewd��� rd In011 c LNENOREN ® ®®EREWo 54 _. �. .aEREW6aas0m I'm ME n_ rut P, r �. u oNEXT STEPS All D BURLINGTON STREET BRIDGE BUILDING SETTER CONNECTIONS NEXT STEPS Planning Stud • December 9, 2026 1 Refined Preferred Concept with Renderings • April 2026 1 Antp. Environmental Clearance Next Phase: • Winter 2025 —Spring 2027 1 Preliminary Design • Spring 2027 —Fall 2028 1 Final Design • Fall 2028 1 Project Letting/Bid Project • Spring 2029 1 Construction Start • Multi -Year construction anticipated * Date to be coordinated with IaDOT Hwy-6 Bridge Replacement Project contact Justin Harland Iowa City PublicWorks jharland@iowa-city.org 319-356-5154 Project Email: Burl ingtonStreetBridge _iowa- cit .or Thank you! BURLINGTON STREET BRIDGE BUILDING SETTER CONNECTIONS PRESENTATION CONCLUDED I r I CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240- 1 826 (319) 356-5000 (319) 356-5009 FAX www.icgov.org Item Number: 12.f. CITY OF IOWA CITY COUNCIL ACTION REPORT December 9, 2025 Resolution establishing the City of Iowa City's 2026 state legislative priorities. Prepared By: Kirk Lehmann, Assistant City Manager Reviewed By: Chris O'Brien, Deputy City Manager Geoff Fruin, City Manager Susan Dulek, First Ass't. City Attorney Fiscal Impact: None Staff Recommendation: Approval Attachments: Resolution Executive Summary: Prior to the start of each State of Iowa legislative session, the City Council typically adopts state legislative priorities by formal resolution and communicates the City' s positions on those issues to our elected delegation. The City's 2026 state legislative priorities are based on issues impacting the community and City Council priorities, including those reflected in their 2023-2028 Strategic Plan. Background / Analysis: Prior to the start of each State of Iowa legislative session, the City Council typically adopts legislative priorities and communicates the City's positions on those issues to our elected delegation. The 2026 State of Iowa Legislative Session will commence on January 12, 2026. This session marks the second year of the 91 st Iowa General Assembly. The City has contracted with Carney & Appleby to provide consultant and lobbying services. This contract was renewed in 2022 and will continue to be executed for the 2026 legislative session. The 2026 state legislative priorities were developed in alignment with Iowa City' s adopted Strategic Plan for Fiscal Years 2023 through 2028 and City Council input on priority issues. Because this is the second year of the assembly, the resolution largely reflects last year's adopted priorities which remain relevant with minor updates. As in prior years, the City's state legislative priorities also express support for the aligned legislative efforts of the University of Iowa Student Government, the Iowa League of Cities, and the Iowa Metropolitan Coalition. DEFEATED 12/09/2025 1 z,-F Preparetl by: IGM Lehmann, Assistant City Manager, 410 E. Washingbn St., laws City, IA 52240, (319) 3565014 Resolution No. Resolution establishing the City of Iowa City's 2026 state legislative priorities Whereas, the Iowa City City Council seeks to encourage legislation that enhances the quality of life for residents in Iowa City as well as the State of Iowa; and Whereas, the City of Iowa City and other cities play a critical role in the future of the State of Iowa; and Whereas, January 12, 2026 marks the second year of the 91"t Iowa General Assembly; and Whereas, it is in the interest of the residents of Iowa City that the City Council establish legislative priorities and convey said priorities to our State delegation and other relevant stakeholders. Now, therefore, be it resolved that the City Council of the City of Iowa City, Iowa hereby outlines its legislative proposals to the Iowa City area legislative delegation for the 2026 Iowa State legislative session as follows: Strategic Plan Value: Climate Action Support climate action initiatives. Support initiatives and legislation that further the goals contained in Iowa City's Climate Action and Adaptation Plan and Accelerating Iowa City Climate Actions report. Iowa City encourages the State to adopt the 2021 International Energy Conservation Code and provide cities the ability to make local amendments. The City also encourages the State to initiate a statewide climate action plan and invest directly in environmental and ecological efforts that will support all Iowans. Support legislative changes to allow investor -owned utilities (such as MidAmerican Energy) to implement community solar projects. Also known as "Virtual Net Metering", this allows residents to buy into community solar projects for utility bill credits. This could be an excellent solution for interested rate users who don't have space, ownership, or sunshine for their own solar installation. Continue funding the Resource Enhancement and Protection (REAP) program. The REAP grant program has been critical for the ecological restoration and protection of Iowa City's natural resources, park areas, and open spaces. In the 2021 Session, REAP was re- authorized to receive $20 million in funding unfit Fiscal Year 2026. However, the state legislature has appropriated only $12 million the past several years. The City encourages the State to continue supporting REAP annually and to increase the annual appropriation to ensure continued conservation of Iowa's natural resources. Strategic Plan Value: Racial Equity, Social Justice, and Human Rights Expand State support for efforts to address the housing affordability crisis. There is a housing affordability crisis across Iowa because the supply of housing of all types and price -points is not adequate to satisfy the growing demand. This crisis is especially acute for low- and moderate -income residents. Specifically, the City requests that the State expand programs that can help defray the cost of increasing the supply of housing, such as the Workforce Housing Tax Credit and Historic Tax Credit programs. In addition, the State should Resolution No. Page 2 bolster funding for local Housing Trust Funds and develop new affordable housing programs that assist with construction, rehabilitation, and rental assistance to ensure access to safe and affordable housing for all. At the same time, Iowa City encourages the State to maintain support for federally funded housing and shelter programs, and to continue empowering and providing resources to local governments to directly address the housing crisis. Support legislation protecting the rights of manufactured housing residents. Sales of manufactured housing communities across the stale and the resulting impact on those communities has led to discussions at both the state and local levels regarding how best to protect the rights of families living in these communities. The City of Iowa City supports rights for the residents of manufactured housing such as rent protections including a statewide cap on frequency and percentage of increases and lengthened notice periods for proposed increases; uniform good cause eviction statewide standards; fair fee regulations including standardized time frames for assessing late fees; and fair lease provisions and effective enforcement mechanisms to combat illegal provisions. Additionally, when manufactured housing communities are up for sale, residents should be offered the first right of purchase and be protected from premature eviction during the pursuit of local ownership. If displacement is forced as a last resort, the owners profiting from the sale of the park must be required to provide fair relocation assistance. The City also encourages the State to consider a tax credit program that incentivizes the transfer/ sale of land to residents of the community, allowing them to build equity, and protects against "bad -actor" ownership. Strongly encourage State regulation of Kratom. Kratom is listed as a "drug of concern" by the federal Drug Enforcement Administration (DEA), and the federal Food and Drug Administration (FDA) has concluded from available information that kratom is a new dietary ingredient for which there is inadequate information to provide reasonable assurance that it does not present a significant or unreasonable risk of illness or injury. Based on determinations by the FDA, kratom is not lawfully marketed as a dietary supplement and cannot be lawfully added to conventional foods. There are no drug products containing kratom or its two main chemical components that are legally on the market in the U.S. The FDA has not approved any prescription or over-the-counter drug products containing kratom or its two main chemical components. Because of concerns relating to kratom, Iowa City recently considered banning the sale and distribution of kratom products in City limits to protect the health, safety, and welfare of area residents. Ultimately City Council deferred the ban because state regulation of kratom products is a more appropriate approach that can effectively regulate all aspects of concern, including the manufacture, sale, and distribution of kratom products. City Council strongly urges the state to consider regulating kratom, including the establishment of requirements for permitting, age restrictions, adulteration and contamination, testing and sampling, strength, and labeling. Support reform measures to reduce racial disparity in the criminal justice system. In the State of Iowa, persons of color are a small percentage of the population but are significantly overrepresented in the criminal justice system. Discriminatory criminal justice policies and disparate enforcement outcomes should be addressed through statewide standardized and streamlined data collection for traffic stops, uniform minimum cultural competency and related training requirements for law enforcement, and decriminalization of small amounts of marijuana to aid in public safety service delivery and achieve greater Resolution No. Page 3 outcomes through trust -building Law enforcement agencies also need expanded legal avenues for addressing hate related acts. Currently, the State Hate Crimes provision, Iowa Code Chapter 729A, enhances the penalty for certain crimes when they are committed because of a person's race, color, religion, ancestry, national origin, political affiliation, sex, sexual orientation, age or disability, but harassment and trespass with the intent to harass are not included as enhanceable offenses. Iowa City encourages the State to amend the existing Iowa Hate Crimes law to include harassment as an enhanceable offense. Provide adequate funding for localities to implement a mental health care continuum of services responsive to local need. Iowa City encourages the State to enhance and expand support for mental health care. Specifically, the State is encouraged to provide additional funding to local governments and nonprofits to ensure access to affordable mental health services for all residents and to enhance the capacity for mental health care in Iowa. This includes but is not limited to investing in Assistive Outpatient Treatment and increasing mental health provider reimbursement rates. Protect the freedom of movement for people using local public transit. Thousands of Iowans depend on public transportation for work, education, healthcare, and many more daily needs. Currently, state law prohibits cities from enacting common sense safety protections for riders and drivers, such as weapon prohibitions. The City requests that the State allow public transportation providers the ability to restrict the open carrying of weapons while utilizing services. Current law would require scanning people and providing an armed guard on a bus to allow a weapon ban on public property. The high cost of such provisions makes it impractical to provide common sense safety protections for users of public transportation. Expand access, affordability, and quality of early childhood education and care. Ensuring there are adequate, affordable, and quality childcare and early childhood education options is an essential component to growing Iowa's economy and supporting Iowa's workforce. The City encourages the State to expand access, affordability, and quality of early childhood education and care. Specifically, the City supports increased funding for the Child Care Assistance (CCA) program and reimbursement rates for CCA providers to ensure parents who wish to enter the workforce can find and afford quality childcare. In addition, the State should provide additional financial support to childcare providers to expand the number of available childcare slots and enhance wages to improve the attraction and retention of these vital workers. Strategic Plan Value: Partnerships and Engagement Support the University of Iowa Student Government (USG) legislative agenda. Iowa City stands with USG in encouraging the State to pursue its legislative agenda as University of Iowa students represent a significant portion of our community. As such, the City supports their priorities and encourages state action. Support the continued excellence of the State's primary, secondary, and higher education institutions and advocate for additional education funding. Iowa's primary and secondary schools are fundamental drivers of the State's economic growth, standard of living, and future prosperity. It is essential for the success of the State and our local communities that support for our public schools is a top priority in the State's budget. Resolution No. Page 4 The University of Iowa plays also a critical role in the supporting statewide economic, social, and cultural growth. The State of Iowa must provide the resources necessary to ensure the university's continued ability to facilitate growth opportunities in varied sectors of the business community. The City encourages the State to carefully consider and support the legislative and financial priorities of the University of Iowa. Allow smaller metropolitan areas to coordinate transit at a regional level. Iowa currently allows counties with a population of at least 175,000 to form a regional transit district to coordinate public transportation and facilitate travel throughout the region. However, this population threshold is arbitrary, and only two counties in Iowa can utilize this provision as of 2024. Iowa City encourages the State to reduce the population threshold to allow any metropolitan city to pursue a regional transit district where agreed upon by local governments within the region. This will only serve to enhance local transportation options. Protect Home Rule authority for local governments. Local governments are uniquely positioned to respond to the needs and priorities of residents and taxpayers. Cities innovate in response to local conditions and implement new ideas that can benefit the State as a whole, and more closely reflect the priorities of the public we serve. This includes local flexibility in local building codes, revenue options, and land use decisions. Reinstate voter -approved public library levies and evaluate the effects of recent property tax legislation prior to additional changes. 97 communities in Iowa, including Iowa City, had approved a special library levy as part of their public library funding structure, which provided direct allocation of tax revenues to library budgets. These levies were supported by public votes. The loss of the library levies resulting from the 2023 property tax reform legislation (HF718) means that resources formeriy allocated directly to libraries are no longer available to support voter -backed services. Iowa City advocates for reinstating voter -backed levies that were eliminated through HF718. In addition, HF718 phases out several other levies through FY2029 when the Adjusted City General Fund Levy will be capped at $8.10. However, additional property tax reforms are being discussed for the upcoming legislative session. If further property tax reform is considered, then the provision of core public services such as police and fire protection must be meaningfully evaluated and appropriately supported to ensure Iowans can continue to receive the same high quality of service they expect of their local governments. Collaborating with local stakeholders, including cities and other taxing entities, can help ensure property tax reform is pursued thoughtfully and considers impacts to services. One way to mitigate service impacts could be to explore new supplemental revenue streams other than property taxes. Support legislative efforts of the Iowa League of Cities and the Metro Coalition. In previous years, the adopted priorities of Council included support for the legislative efforts of the Iowa League of Cities and Metropolitan Coalition, an organization comprised of the State's largest cities. Council's 2026 legislative priorities reaffirm support for these efforts. Resolution No. Page 5 Passed and approved this day of . 20. Attest: City Clerk It was moved by Moe and upon roll call there were: Ayes: Mayor and seconded by Nays: x x Y x x x x Approved by City Attornefys Office (Sue Dulek — 12/04/2025) weiiein the Resolution be adopted, Absent: Alter Bergus Harmsen Moe Salih Teague Weilein