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HomeMy WebLinkAboutBy-LawsPrepared by: Susan Dulek, First Ass't City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319)356-5030 Resolution No. 25-149 Resolution to stagger the terms of the Housing and Community Development Commission. Whereas, Resolution No. 25-131 amended the by-laws of the Housing and Community Development Commission (HCDC) to decrease the commission from nine members to seven members; and Whereas, the term of each member is three years which was not amended by Resolution No. 25-131; and Whereas, under a nine -member commission, the terms were staggered such that three terms expired every year; and Whereas, with a seven -member commission, there was a consensus among HCDC members at the April 21, 2025, meeting to stagger the terms such that the terms of three members will expire in 2028, two in 2029, and two in 2030; and Whereas, Resolution No. 25-131 provides Council will stagger the terms by resolution. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. In order to ensure a staggered turnover in transitioning from a nine -member commission, three terms will end one year, two terms in a second year, and two terms in a third year. 2. Given existing vacancies and previous appointments, the initial appointments will be as follows. For the term 7/1/25 to 6/30/28 (3 members): Because Council previously appointed Commissioner Kiche to serve for this term, Council will appoint only two persons. For the term 7/1/24 to 6/30/27 (2 members): Currently there is one vacancy. Because two members currently serve, Council will not appoint a person to serve the unexpired term. For the term 7/1 /23 to 6/30/26 (2 members) 0 Currently there are two vacancies. 6 Because one member currently serves, Council will appoint only one person to serve the unexpired term. Resolution No. 25-149 Page 2 Passed and approved this 17th day of June, 2025. Attest: )4'a.--t City Clerk Mayor Approved By: _ P City Atto ey's Office (Sue Dulek — 06/11 /2025) It was moved by Bergus and seconded by Resolution be adopted, and upon roll call there were AYES: NAYS: ABSENT: x Alter x Bergus x Harmsen x Moe x Salih x Teague x Weilein Weilein that the Prepared by: Susan Dulek, First Ass't City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319)356-5030 Resolution No. 25-131 Resolution amending the By -Laws of the Housing and Community Development Commission and rescinding Resolution No. 22-214. Whereas, the by-laws of the Housing and Community Development Commission (HCDC) provide for a nine member commission; and Whereas, occasionally HCDC has not been able to meet because there were only four members present and a quorum is five members; and Whereas, there currently are two vacancies on HCDC; and Whereas, the average attendance through the last four years has been six members; and Whereas, HCDC approved amendments to the by-laws at its meeting on April 21, 2025, to decrease membership from nine to seven members; and Whereas, the Council Rules Committee has reviewed the proposed amendments to the by-laws and has recommended adoption; and Whereas, the current by-laws were approved in Resolution No. 22-214. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The attached by-laws of the Housing and Community Development Commission are approved and adopted by the City Council. 2. Resolution No. 22-214 is rescinded. Passed and approved this 3rd day of J7025. Attest--.,.---,. City Clerk Approved B City Attorn 's Office (Sue Dulek - 05/27/2025) Resolution No. 25-131 Page No. 2 It was moved by Moe , and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Alter x Bergus x _ _ Harmsen x Moe x _ Salih x Teague x Weilein Salih that the BY-LAWS ARTICLE 1 THE COMMISSION Section A. The name of the Commission is the Housing and Community Development Commission of Iowa City, Iowa, as established by Resolution No. 95-199 of the City Council of Iowa City, Iowa, pursuant to Chapter 403A, Code of Iowa (1995). ARTICLE 2 PURPOSE Section A. The purpose of the Commission is to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. ARTICLE 3 DUTIES Section A. Duties of the Commission shall include: 1) assess and review policies and planning documents related to the provision of housing, jobs, and services, for low and moderate income residents of Iowa City; 2) review policies and programs of the Iowa City Housing Authority and Community Development Division and make recommendations regarding the same to the City Council; 3) review and make recommendations to the City Council regarding the use of public funds to meet the needs of low and moderate income residents; 4) actively publicize community development and housing policies and programs, and seek public participation in assessing needs and identifying strategies to meet these needs; 5) recommend to the City Council from time to time amendments, supplements, changes, and modifications to the Iowa City Housing Code. ARTICLE 4 MEMBERSHIP Section A. The Housing and Community Development Commission shall consist of seven (7) members appointed by the City Council of Iowa City. All members shall be qualified electors of the City of Iowa City, Iowa, and shall serve as such without compensation but shall be entitled to the necessary expenses, including traveling expenses incurred in the discharge of their duties. Section B. In order to satisfy the purpose and intent of this commission, when possible, at least one person shall be appointed to the Housing and Community Development Commission with expertise in construction, at least one person with expertise in finance, at least one person with nonprofit management experience, and at least one person with property management experience. In addition, when possible, the Commission shall include one person who receives rental assistance. Appointments shall take into consideration persons of various racial, religious, cultural, social, and economic groups in the city. Section C. The term of office for each member shall be three (3) years except as set forth by Council Resolution to ensure a staggered turnover when transitioning from nine (9) members to seven (7) members in 2025. Section D. The Chairperson and Vice -Chairperson will be elected annually (in July) from the Commission membership. The Chairperson shall, when present, preside at all meetings, appoint sub -committees with the approval of the Commission, call special meetings and in general perform all duties included in the office of a Chairperson and such other duties as may be prescribed by the members from time to time. The Vice -Chairperson shall take over the above duties of the Chairperson in the event of the Chairperson's absence. Section E. Three (3) consecutive, unexplained absences of a member from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. Section F. If a position becomes vacant by reason of resignation or otherwise and results in an unexpired term the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term but also through a subsequent regular term. ARTICLE 5 MEETINGS Section A. Meetings of this Commission shall be on a regular monthly basis. A meeting date and time will be established by the Commission. A regular meeting may be cancelled if no urgent business requires a meeting. Section B. Special meetings of the Commission may be called by the Chairperson and shall be called by the Chairperson at the request of a majority of the membership. Section C. Meetings shall be held in an accessible, public meeting place. Notices of meetings (agenda) for all regular and special meetings shall be posted and distributed to members and the media at least 24 hours before any meeting is held. All provisions of the State Open Meetings Law shall be followed. The Chairperson or a designated representative, together with appropriate members of the City staff shall prepare an agenda for all meetings. Agendas shall be mailed or emailed to Commission members at least three (3) days prior to the regular meetings. Section D. A majority of the members of the Commission (four or more) shall constitute a quorum of any meeting and the majority of votes cast at any meeting, at which a quorum is present, shall be decisive of any motion or election. Section E. There shall be no vote by proxy. Section F. Time shall be made available during all regular meetings for open public discussion. Section G. Minutes of all meetings shall be prepared and distributed to the City Council within three (3) weeks of the meeting in the manner prescribed by the Council. Minutes of all regular and special meetings will be mailed or emailed to all the Commission members during the week prior to the next meeting. Specific recommendations for the Council shall be set off from the main body of the minutes. ARTICLE 6 AMENDMENTS Section A. The By -Laws of the Commission shall be amended only with the approval of at least a majority of the Commission (at least four votes) at a regular meeting or a special meeting. Section B. Policy changes or By -Law changes may be adopted at the meeting following the meeting at which open discussion was conducted on the specific changes. Approved in Resolution No. 25- 131 Prepared by: Susan Dulek, First Ass't City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319)356-5030 Resolution No. 22-214 Resolution adopting the by-laws of the Housing and Community Development Commission and rescinding Resolution No. 17-94. Whereas, the by-laws of the Housing and Community Development Commission (HCDC) provide membership should include at least one person with expertise in construction and one in finance; and Whereas, HCDC would benefit from having at least one person with expertise in nonprofit management and one person with expertise in property management; and Whereas, additionally appointments to HCDC should take into consideration various racial, cultural, social, and economic groups in the City; and Whereas, HCDC approved amendments to the by-laws at its meeting on July 28, 2022, but they are not effective until approved by the City Council; and Whereas, the Council Rules Committee has reviewed the proposed amendments to the by-laws and has recommended adoption; and Whereas, the current by-laws were approved in Resolution No. 17-94. Now, therefore, be it resolved by the City Council of the City of Iowa City, Iowa that: 1. The attached by-laws of the Housing and Community Development Commission are approved and adopted by the City Council. 2. Resolution No. 17-94 is rescinded. Passed and approved this 6th day of -. 2022 f 71- Ta or l ] Attest: `IL L ' City C! rk !� Approved By: City Attor y's Office (Sue Dulek — 08/31/2022) Resolution No. 22- Page 2 It was moved by Taylor and seconded by Weiner the Resolution be adopted, and upon roll call there were: Ayes: Nays- Absent: x Alter _ Bergus Harmsen T Taylor x Teague x x -- Thomas x _ Weiner BY-LAWS ARTICLE I THE COMMISSION Section A. The name of the Commission is the Housing and Community Development Commission of Iowa City, Iowa, as established by Resolution No. 95-199 of the City Council of Iowa City, Iowa, pursuant to Chapter 403A, Code of Iowa (1995). ARTICLE ? PURPOSE Section A. The purpose of the Commission is to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. ARTICLE 3 DUTIES Section A. Duties of the Commission shall include: 1) assess and review policies and planning documents related to the provision of housing, jobs, and services, for low and moderate income residents of Iowa City; ?) review policies and programs of the Public Housing Authority and Community Development Division and make recommendations regarding the same to the City Council; 3) review and make recommendations to the City Council regarding the use of public funds to meet the needs of low, and moderate income residents; 4) actively publicize community development and housing policies and programs, and seek public participation in assessing needs and identifying strategies to meet these needs; 5) recommend to the City Council from time to time amendments, supplements, changes. and modifications to the Iowa City Housing Code. ARTIC'LE-. 4 MEMBERSHIP Section A. The Housing and Community Development Commission shall consist of nine (9) members appointed by the City Council of Iowa City. All members shall be qualified electors of' the City of Iowa City, Iowa, and shall serve as such without compensation but shall be entitled to the necessary expenses, including traveling expenses incurred in the discharge of their duties. Section B. In order to satisfy the purpose and intent of this commission, when possible, at least one person shall be appointed to the Housing and Community Development Commission with expertise in construction. at least one person with expertise in finance, at least one person with nonprofit rnanavernent Experience, at least ono person wish property management experience, and at least one person wha receives rental assistance. Appointments shall take into consideration persons of various racial, religious, cultural, social, and economic groups in the city. Section C. The term of office for each member shall be three (3) years. In order to ensure a staggered turnover, initial appointments shall be three (3) members for each of one, two, and three years respectively. Section D. The Chairperson and Vice -Chairperson will be elected annually (in July) from the Commission membership. The Chairperson shall, when present, preside at all meetings, appoint sub -committees with the approval of the Commission, call special meetings and in general perform all duties included in the office of a Chairperson and such other duties as may be prescribed by the members from time to time. The Vice -Chairperson shall take over the above duties of the Chairperson in the event of the Chairperson's absence. Section E. Three (3) consecutive, unexplained absences of a member from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new, member. Section F. If a position becomes vacant by reason of resignation or otherwise and results in an unexpired term the Council may choose to till the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term but also through a subsequent regular term. ARTICLE 5 MEETINGS Section A. Meetings of this Commission shall be on a regular monthly basis. A meeting date and time will be established by the Commission. A regular meeting may be cancelled if no urgent business requires a meeting. Section B. Special meetings of the Commission may be called by the Chairperson and shall be called by the Chairperson at the request of a majority of the membership. Section C. Meetings shall be held in an accessible, public meeting place. Notices of meetings (agenda) for all regular and special meetings shall be posted and distributed to members and the media at least 24 hours before any meeting is held. All provisions of the State Open Meeting Law shall be followed. The Chairperson or a designated representative, together with appropriate members of the City staff shall prepare an agenda for all meetings. Agendas shall be sent to Commission members at least three (3) days prior to the regular meetings. Section D. A majority of the members of the Commission (five or more) shall constitute a quorum ol' any meeting and the majority of votes cast at any meeting, at which a quorum is present, shall be decisive of any motion or election. Section E. There shal l be no vote by proxy_ Section F. Time shall be made available during all regular meetings for open public discussion. Section G. Minutes of all meetings shall be prepared and distributed to the City Council within three (3) weeks of the meeting in the manner prescribed by the Council. Minutes of all regular and special meetings will be mailed to all the Commission members during the week prior to the next meeting. Specific recommendations for the Council shall be set off from the main body of the minutes. ARTICLE 6 AN/IENDMENTS Section A. The By -Laws of the Commission shall be amended only with the approval of at least a majority of the Commission (at least five votes) at a regular meeting or a special mceting. Section B. Policy changes or By -Law changes may be adopted at the meeting following the meeting at which open discussion was conducted on the specific changes. Chris Olney From: Kellie Fruehling Sent: Thursday, April 05, 2018 1:43 PM To: Sarah Walz; Michael Tharp; Tracy Hightshoe; Stefanie Bowers; Juli Seydell Johnson; Ty Coleman Cc: Chris Olney Subject: Brd/Comm terms Just an FYI of some cleaning up we're doing on the Board/Commission terms. Several of the commissions have a start and end date that are the same, after talking to Eleanor we got the go ahead to adjust the ending dates by one day. So if your commission terms end January i, they will be changed to December 31: Board of Adjustment Human Rights And July 1, will be changed to June 30: Airport Commission HCDC P&R Telecommunications Let me know if you have any questions. Thank you Kellie Fruehling City Clerk City of Iowa City 410 E Washington St Iowa City, IA 52240 (319) 356-5041 Prepared by: Kris Ackerson, Neighborhood Services, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5230 RESOLUTION NO. 17-94 RESOLUTION ADOPTING AMENDED BY-LAWS OF HOUSING AND COMMUNITY DEVELOPMENT COMMISSION AND RESCINDING RESOLUTION NO. 06-348 WHEREAS, the City Council of Iowa City now appoints members to the Housing and Community Development Commission (HCDC) annually in June rather than August; and WHEREAS, the current HCDC By -Laws approved in Resolution No. 06-348 specify commission members elect a chair and vice chair after new members are appointed to the commission; and WHEREAS, on January 19, 2017, the HCDC discussed amending Article 4 Membership, Section D of said By -Laws to specify the commission will elect a chair and vice chair in July instead of September; and WHEREAS, the HCDC recommended unanimously in favor of amending said By -Laws on February 16, 2017; and WHEREAS, the Rules Committee approved of the attached amended By -Laws; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The attached Housing and Community Development Commission By -Laws are approved. 2. Resolution No. 06-348 is rescinded. Passed and approved this 4th day of April, 2017. ATTEST: CITY CLERK City Attorney's Office Resolution No. 17-94 Page 2 It was moved by Botchway and seconded by Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: Dickens the Botchway Cole Dickens Mims Taylor Thomas Throgmorton BY-LAWS ARTICLE 1 THE COMMISSION Section A. The name of the Commission is the Housing and Community Development Commission of Iowa City, Iowa, as established by Resolution No. 95-199 of the City Council of Iowa City, Iowa, pursuant to Chapter 403A, Code of Iowa (1995). ARTICLE 2 PURPOSE Section A. The purpose of the Commission is to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. ARTICLE 3 DUTIES Section A. Duties of the Commission shall include: 1) assess and review policies and planning documents related to the provision of housing, jobs, and services, for low and moderate income residents of Iowa City; 2) review policies and programs of the Public Housing Authority and Community Development Division and make recommendations regarding the same to the City Council; 3) review and make recommendations to the City Council regarding the use of public funds to meet the needs of low and moderate income residents; 4) actively publicize community development and housing policies and programs, and seek public participation in assessing needs and identifying strategies to meet these needs; 5) recommend to the City Council from time to time amendments, supplements, changes, and modifications to the Iowa City Housing Code. ARTICLE 4 MEMBERSHIP Section A. The Housing and Community Development Commission shall consist of nine (9) members appointed by the City Council of Iowa City. All members shall be qualified electors of the City of Iowa City, Iowa, and shall serve as such without compensation but shall be entitled to the necessary expenses, including traveling expenses incurred in the discharge of their duties. Section B. In order to satisfy the purpose and intent of this citizen commission, when possible, at least one person shall be appointed to the Housing and Community Development Commission with expertise in construction and at least one person with expertise in finance. In addition, when possible, the Commission shall include one person who receives rental assistance. Section C. The term of office for each member shall be three (3) years. In order to ensure a staggered turnover, initial appointments shall be three (3) members for each of one, two, and three years respectively. Section D. The Chairperson and Vice -Chairperson will be elected annually (in July) from the Commission membership. The Chairperson shall, when present, preside at all meetings, appoint sub -committees with the approval of the Commission, call special meetings and in general perform all duties included in the office of a Chairperson and such other duties as may be prescribed by the members from time to time. The Vice -Chairperson shall take over the above duties of the Chairperson in the event of the Chairperson's absence. Approved 4/4/17 in Reso. No. 17- 94 Section E. Three (3) consecutive, unexplained absences of a member from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. Section F. If a position becomes vacant by reason of resignation or otherwise and results in an unexpired term the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term but also through a subsequent regular term. ARTICLE S MEETINGS Section A. Meetings of this Commission shall be on a regular monthly basis. A meeting date and time will be established by the Commission. A regular meeting may be cancelled if no urgent business requires a meeting. Section B. Special meetings of the Commission may be called by the Chairperson and shall be called by the Chairperson at the request of a majority of the membership. Section C. Meetings shall be held in an accessible, public meeting place. Notices of meetings (agenda) for all regular and special meetings shall be posted and distributed to members and the media at least 24 hours before any meeting is held. All provisions of the State Open Meeting Law shall be followed. The Chairperson or a designated representative, together with appropriate members of the City staff shall prepare an agenda for all meetings. Agendas shall be sent to Commission members at least three (3) days prior to the regular meetings. Section D. A majority of the members of the Commission (five or more) shall constitute a quorum of any meeting and the majority of votes cast at any meeting, at which a quorum is present, shall be decisive of any motion or election. Section E. There shall be no vote by proxy. Section F. Time shall be made available during all regular meetings for open public discussion. Section G. Minutes of all meetings shall be prepared and distributed to the City Council within three (3) weeks of the meeting in the manner prescribed by the Council. Minutes of all regular and special meetings will be mailed to all the Commission members during the week prior to the next meeting. Specific recommendations for the Council shall be set off from the main body of the minutes. ARTICLE 6 AMENDMENTS Section A. The By -Laws of the Commission shall be amended only with the approval of at least a majority of the Commission (at least five votes) at a regular meeting or a special meeting. Section B. Policy changes or By -Law changes may be adopted at the meeting following the meeting at which open discussion was conducted on the specific changes. Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 06-348 RESOLUTION APPROVING BY-LAWS OF THE HOUSING AND COMMUNITY DEVELOPMENT COMMISSION. WHEREAS, the Housing and Community Development Commission revised and unanimously adopted by-laws at its meeting on August 15, 2006; and WHEREAS, the Council Rules Committee has reviewed the proposed by-laws and has recommended adoption; and WHEREAS, it is in the public interest to adopt by-laws that set forth the duties, officers, members and meeting schedule of the Housing and Community Development Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that the by-laws of the Housing and Community Development Commission, which are attached and incorporated by reference herein, are approved and adopted by the City Council. Passed and approved this 11,r_h day of November , 2006. ATTEST: 9'��v✓ CITY CLERK Sue\Ord Res\ByLawsH CDC Res.doc teni Approved by City Attorney's Office m Resolution No. Page 2_ �Z• It was moved by Champion _ and seconded by adopted, and upon roll call there were: AYES: NAYS: Correia the Resolution be ABSENT: Bailey Champion Correia Elliott O'Donnell Vanderhoef Wilburn ABSTAIN: ►:1 /i BY-LAWS ARTICLE 1 THE COMMISSION Section A. The name of the Commission is the Housing and Community Development Commission of Iowa City, Iowa, as established by Resolution No. 95-199 of the City Council of Iowa City, Iowa, pursuant to Chapter 403A, Code of Iowa (1995). ARTICLE 2 PURPOSE` Section A. The purpose of the Commission is to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. ARTICLE 3 DUTIES Section A. Duties of the Commission shall include: 1) assess and review policies and planning documents related to the provision of housing, jobs, and services, for low and moderate income residents of Iowa City; 2) review policies and programs of the Public Housing Authority and Community Development Division and make recommendations regarding the same to the City Council; 3) review and make recommendations to the City Council regarding the use of public funds to meet the needs of low and moderate income residents; 4) actively publicize community development and housing policies and programs, and seek public participation in assessing needs and identifying strategies to meet these needs; 5) recommend to the City Council from time to time amendments, supplements, changes, and modifications to the Iowa City Housing Code. ARTICLE 4 MEMBERSHIP Section A. The Housing and Community Development Commission shall consist of nine (9) members appointed by the City Council of Iowa City. All members shall be qualified electors of the City of Iowa SL City, Iowa, and shall serve as such without compensation but shall be entitled to the necessary expenses, including traveling expenses incurred in the discharge of their duties. Section B. In order to satisfy the purpose and intent of this citizen commission, when possible, at least one person shall be appointed to the Housing and Community Development Commission with expertise in construction and at least one person with expertise in finance. In addition, when possible, the Commission shall include one person who receives rental assistance. Section C. The term of office for each member shall be three (3) years: In order to ensure a staggered turnover, initial appointments shall be three (3) members for each of one, two, and three years respectively. Section D. The Chairperson and Vice -Chairperson will be elected annually (in September) from the Commission membership. The Chairperson shall, when present, preside at all meetings, appoint sub -committees with the approval of the Commission, call special meetings and in general perform all duties included in the office of a Chairperson and such other duties as may be prescribed by the members from time to time. The Vice -Chairperson shall take over the above duties of the Chairperson in the event of the Chairperson's absence. Section E. Three (3) consecutive, unexplained absences of a member from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. PA Section F. If a position becomes vacant by reason of resignation or otherwise and results in an unexpired term the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term but also through a subsequent regular term. ARTICLE 5 MEETINGS Section A. Meetings of this Commission shall be on a regular monthly basis. A meeting date and time will be established by the Commission. A regular meeting may be cancelled if no urgent business requires a meeting. Section B. Special meetings of the Commission may be called by the Chairperson and shall be called by the Chairperson at the request of a majority of the membership. Section C. Meetings shall be held in an accessible, public meeting place. Notices of meetings (agenda) for all regular and special meetings shall be posted and distributed to members and the media at least 24 hours before any meeting is held. All provisions of the State Open Meeting Law shall be followed. The Chairperson or a designated representative, together with appropriate members of the City staff shall prepare an agenda for all meetings. Agendas shall be sent to Commission members at least three (3) days prior to the regular meetings. Section D. A majority of the members of the Commission (five or more) shall constitute a quorum of any meeting and the majority of votes cast at any meeting, at which a quorum is present, shall be decisive of any motion or election. Section E. There shall be no vote by proxy. Section F. Time shall be made available during all regular meetings for open public discussion. Section G. Minutes of all meetings shall be prepared and distributed to the City Council within three (3) weeks of the meeting in the manner prescribed by the Council. Minutes of all regular and special meetings will be mailed to all the Commission members during the week prior to the next meeting. Specific recommendations for the Council shall be set off from the main body of the minutes. ARTICLE 6 AMENDMENTS Section A. The By -Laws of the Commission shall be amended only with the approval of at least a majority of the Commission (at least five votes) at a regular meeting or a special meeting. Section B. Policy changes or By -Law changes may be adopted at the meeting following the meeting at which open discussion was conducted on the specific changes. ppdcdbg\bylaws.hcd RESOLUTION NO. 95-259 RESOLUTION APPROVING THE BY-LAWS OF THE IOWA CITY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION. WHEREAS, the City Council of the City of Iowa City, Iowa passed Resolution No. 95-199, establishing a Housing and Community Development Commission for the City of Iowa City, Iowa; and WHEREAS, it is in the public interest to adopt by-laws which guide the procedures and actions of the commission; and WHEREAS, the proposed by-laws have been reviewed by the Council Rules Committee, and are recommended for adoption. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: The by-laws of the Iowa City Housing and Community Development Commission, attached hereto and incorporated by reference herein, are approved and adopted by the City Council. Passed and approved this 29th day of ATTEST: Zlr_� -X . CITY CLERK August 1995. (MAYOR m ped by d- Z4--yj City A orney's Office It was moved by Novick and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X, Baker Horowitz x. Kubby Lehman Novick l Pigott x Throgmorton ppdcdbg\hcdbyl aw. res r BY—LAWS ARTICLE 1 — THE COMMISSION Section A. The name of the Commission is the Housing and Community Development Commission of Iowa City, Iowa, as established by Resolution No. 95-199 of the City Council of Iowa City, Iowa, pursuant to Chapter 403A, Code of Iowa (1995). ARTICLE 2 — PURPOSE Section A. The purpose of the Commission is to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. ARTICLE 3 — DUTIES Section A. Duties of the Commission shall include: 1) assess and review policies and planning documents related to the provision of housing, jobs, and services, for low and moderate income residents of Iowa City; 2) review policies and programs of the Public Housing Authority and Community Development Division and make recommendations regarding the same to the City Council; 3) review and make recommendations to the City Council regarding the use of public funds to meet the needs of low and moderate income residents; 4) actively publicize community development and housing policies and programs, and seek public participation in assessing needs and identifying strategies to meet these needs; 5) recommend to the City Council from time to time amendments, supplements, changes, and modifications to the Iowa City Housing Code. ARTICLE 4 — MEMBERSHIP Section A. The Housing and Community Development Commission shall consist of nine (9) members appointed by the City Council of Iowa City. All members shall be qualified electors of the City of Iowa City, Iowa, and shall serve as such without compensation but shall be entitled to the necessary expenses, including traveling expenses incurred in the discharge of their duties. Section B. In order to satisfy the purpose and intent of this citizen commission as required by the U.S. Department of Housing and Urban Development, when possible, at least one person shall be appointed to the Housing and Community Development Commission with expertise in construction and at least one person with expertise in finance. In addition, when possible, the Commission shall include one person who is a member of the Local Homeless Coordinating Board, and one person who receives rental assistance. Section C. The term of office for each member shall be three (3) years. In order to ensure a staggered turnover, initial appointments shall be three (3) members for each of one, two, and three years respectively. Section D. The Chairperson and Vice -Chairperson will be elected annually (in September) from the Commission membership. The Chairperson shall, when present, preside at all meetings, appoint sub -committees with the approval of the Commission, call special meetings and in general perform all duties included in the office of a Chairperson and such other duties as may K be prescribed by the members from time to time. The Vice -Chairperson shall take over the above duties of the Chairperson in the event of the Chairperson's absence. Section E. Three (3) consecutive, unexplained absences of a member from regular meetings will result in a recommendation to the City Council from the Commission to discharge said member and appoint a new member. Section F. If a position becomes vacant by reason of resignation or otherwise and results in an unexpired term the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term but also through a subsequent regular term. ARTICLE 5 — MEETINGS Section A. Meetings of this Commission shall be on a regular monthly basis. A meeting date and time will be established by the Commission. A regular meeting may be cancelled if no urgent business requires a meeting. Section B. Special meetings of the Commission may be called by the Chairperson and shall be called by the Chairperson at the request of a majority of the membership. Section C. Meetings shall be held in an accessible, public meeting place. Notices of meetings (agenda) for all regular and special meetings shall be posted and distributed to members and the media at least 24 hours before any meeting is held. All provisions of the State Open Meeting Law shall be followed. The Chairperson or a designated representative, together with appropriate members of the City staff shall prepare an agenda for all meetings. Agendas shall be sent to Commission members at least three (3) days prior to the regular meetings. Section D. A majority of the members of the Commission (five or more) shall constitute a quorum of any meeting and the majority of votes cast at any meeting, at which a quorum is present, shall be decisive of any motion or election. Section E. There shall be no vote by proxy. Section F. Time shall be made available during all regular meetings for open public discussion. Section G. Minutes of all meetings shall be prepared and distributed to the City Council within three (3) weeks of the meeting in the manner prescribed by the Council. Minutes of all regular and special meetings will be mailed to all the Commission members during the week prior to the next meeting. Specific recommendations for the Council shall be set off from the main body of the minutes. ARTICLE 6 — AMENDMENTS Section A. The By -Laws of the Commission shall be amended only with the approval of at least a majority of the Commission (at least five votes) at a regular meeting or a special meeting. Section B. Policy changes or By -Law changes may be adopted at the meeting following the meeting at which open discussion was conducted on the specific changes. ppdcdbg\bylaws.hcd �� - — . __.. _ w.=. ._. ..._., . �_ _.�>ra''-`- --- '--...��._,,,�•.• •.} _: •: ° ' '�� Fart^..'. t - PL.. %a ..,..4 RESOLUTION NO, 95-199 RESOLUTION ESTABLISHING A HOUSING AND COMMUNITY DEVELOPMENT COMMISSION FOR THE CITY OF IOWA CITY, IOWA, AND REPEALING PREVIOUS RESOLUTIONS ESTABLISHING THE HOUSING COMMISSION AND THE COMMITTEE ON COMMUNITY NEEDS. WHEREAS, the City Council of the City of Iowa City has adopted a Consolidated Plan for housing, jobs, and services for low and moderate income persons; and, WHEREAS, the U.S. Department of Housing and Urban Development requires ongoing citizen participation in matters relating to the Consolidated Plan whose goal is to help families and individuals to achieve their highest level of self-sufficiency; and, WHEREAS, it is in the public interest to combine the functions and duties of the Iowa City Housing Commission and the Committee on Community Needs, and, WHEREAS, said Commissions will be dissolved on August 31, 1995, and be replaced with the Housing and Community Development Commission established herein effective September 1, 1995; and, WHEREAS, the City Council of the City of Iowa City deems it in the public interest to establish a Housing and Community Development Commission for the City of Iowa City, Iowa, to advise the City Council on matters relating to housing and community development issues for low and moderate income residents; and, WHEREAS, the purpose of said Commission shall be to assess Iowa City's community development needs for housing, jobs, and services for low and moderate income residents, and to promote public and private efforts to meet such needs. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that: 1. The Iowa City Housing and Community Development Commission is hereby established. 2. The Housing and Community Development Commission of the City of Iowa City shall have purpose, duties, membership and terms defined in the By -Laws of said Commission. 3. The Iowa City Housing and Community Development Commission shall be established on September 1, 1995. 4. Resolution No. 70-121, Resolution No. 76-136, and Resolution 1109 are hereby revoked, repealed, and rescinded and set aside and held for naught as of August 31, 1995, Passed and approved this 18th day of July , 1995. ATTEST: AA_� 7e 7011 . CITY CLERK ppd�.re_7 RVISM , �;.:; r'•z i+;- �.:n«�. �3: +:ti_.>-{:.1•�sL:•r�' .;� :71.:• ;;ti i.?' . _�.�__ .�...........- __ ,. _. �._.._ ...>_................ti..•.�.�s..�:.s;:- ✓ _....�. r .:s.�_.._::.mac...-::�_.a;�-.tii�a�.u� Resolution No. 95-ig9 Page 2 It was moved by Pigott and seconded by Kubby the Resolution be adopted, and upon rolE call there were: AYES: NAYS: ASSENT: x Baker x Horowitz x Kubby _�_ Lehman � x Novick x Pigott x Throgmorton RESOLUTION NO. 70-121 RESOLUTION ESTABLISIiING A HOUSING COMMISSION FOR THE CITY OF IOWA CITY, IOWA, AND ESTABLISHING THE MEMBERSHIP, TERMS, DUTIES, POWERS AND AUTHORITY OF SAID COMMISSION AND REPEALING RESOLUTION NO. 1109 OF THE RESOLUTIOI\,TS OF TIE CITY OF IOWA CITY, IOWA. WHEREAS, the City Council of the City of Iowa City, Iowa, has established itself as the Low Rent Housing Authority for the City of Iowa City, Iowa, and WHEREAS, the City Council of the City of Iowa City, Iowa, deems it in the public interest that the City Council establish a Housing Commission for the City of Iowa City, Iowa, to assist the City Council in the area of Low Pent Housing, and WHEREAS, the City Council of the City of Iowa City, Iowa, on the 4th day of March, A.D. , 1969, pursuant- to Resolution No. 1109 enacted on said date established a housing commission for the City of Iowa City, Iowa, and the City Council deems it in the public interest that said Housing Commission as established be modified. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, as follows: 1) There is hereby established for the City of Iowa City, Iowa, a Housing Commission. 2) The Housing Commission of the City of Iowa City, Iowa, shall consist of seven (7) members or commissioners, and said members or commissioners shall be appointed by the Mayor with the approval of the City Council. All members of the Commission shall be qualified electors of the City of Iowa City, Iowa, and shall serve as such members or commissioners without compensation but shall be entitled to the necessary expenses, including travel expenses, incurred in the discharge of their duties. � 2� e -2- Resolution No. 70-121 3) The term of office of each member or commissioner shall be two (2) years, but of the seven (7) numbers first appointed, four (4) shall be appointed for one (1) year terms and shall serve until May 1, 1971, and three (3) shall be appointed for two (2) year terms and shall serve until May 1, 1972. Thereafter, all members shall be appointed for two (2) year terms. Of the four (4) members appointed to serve until May .1, 1971, three (3) shall be the members of the previous Housing Commission whose terms would have expired on May 1, 1971, had the Council not amended Resolution No. .1109 and the Housing Commission established by said Resolution, if said members accept said appointment. 4) The Mayor shall appoint a Chairman and a Vice -Chairman from among the members of said Commission with the approval of the City Council, who shall serve in such capacity for a period of One (1) year. 5) The Commission shall investigate, study, review, and analyze the housing needs and the meeting of such needs within the City of Iowa City, Iowa, and shall investigate and determine if any slum areas exist or other areas where there is unsafe, unsanitary, or overcrowded housing conditions, and shall study and investigate and maize recommendations relating to the problem of clearing, replanning, and construction of slum areas and the problem of providing dwelling accommodations for elderly persons or persons of low or medium income. 6) The Commission shall report to the City Council from time to time the results of the Commission's studies and investigations and the Commission's recommendations. 7) The Commission shall adopt a set of By -Laws, Rules and Regulations which they deem necessary and advisable for the conduct of the business of the Commission, subject to the Ordinances of the City of Iowa City, Iowa. lad - 3- Resolution No. 70-121 8) The City Manager shall be the Administrative Officer of said Commission and shall be in charge of the administration of said Commissions and he shall have the power and authority to employ.at his discretion such administrative personnel, both temporary and permanent, as may be necessary and advisable to carry out and conduct the business of said Commission and the housing programs in which the City is or may become. engaged. 9) The Commission shall be subject to the authority of the City Council of the City of Iowa City, Iowa, and shall undertake such duties as are delegated to the Commission by the City Council of the City of Iowa City, Iowa, with all final authority over the administration, projects and the policing of publicly assisted Housing Projects being retained and exercised by the City Council of the City of Iowa City, Iowa. 10) Resolution No. 1109 is hereby revokedl, repealed, and rescinded and set,aside and held for naught. It was moved by White and seconded by Brandt that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X X X Brandt X Butherus X Connell r Attest-: City Clerk Hickerson White MAYOR Passed and approved this 21 day of Auril A. D. , 1970.