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Home My WebLink About2003-06-10 Resolution RESOLUTION NO. 03-167 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, and having a valid beer, liquor, or wine license/permit, to wit: Sheraton Iowa City 210 S. Dubuque Street It was moved by Champion and seconded by 0' Donnel 1 that the Resolution as read be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn Passed and approved this !)TH day of June , 20 03 . c'IT'~-CLERK City Attorney's Office clerk\res\d anceprm.doc Prepared by: Kumi Morris, Eng. Division, 410 E. Washington St., Iowa City, IA 52240, (319)356-5044 RESOLUTION NO. 03-168 RESOLUTION SE'I-rING A PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR THE CONSTRUCTION OF THE CIVIC CENTER NORTH COURT TRANE HVAC PROJECT, DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE SAID PLANS ON FILE FOR PUBLIC INSPECTION. BE IT RESOLVED BY THE COUNCIL OF THE CITY OF IOWA CITY, IOWA: 1. That a public headng on the plans, specifications, form of contract, and estimate of cost for the construction of the above-mentioned project is to be held on the 24~ day of June, 2003, at 7:00 p.m. in the Emma J. Harvat Hall, Civic Center, Iowa City, Iowa, or if said meeting is cancelled, at the next meeting of the City Council thereafter as posted by the City Clerk. 2. That the City Clerk is hereby authorized and directed to publish notice of the public headng for the above-named project in a newspaper published at least once weekly and having a general circulation in the City, not less than four (4) nor more than twenty (20) days before said hearing. 3. That the copy of the plans, specifications, form of contract, and estimate of cost for the construction of the above-named project is hereby ordered placed on file by the City Engineer in the office of the City Clerk for public inspection. Passed and approved this ZOth__ day of~~ MYOR - Approved by ClTY"CLI~RK /~"~ty'"A~to~ey's Office It was moved by Chain@ion and seconded by 0'Donnel'l the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn pweng~-es~civict rhvac.doc 5/03 Prepared by: Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, IA 52244, 319.339.6100 RESOLUTION NO. 03-169 RESOLUTION ACCEPTING PAYMENT OF $300.00 CIVIL PENALTY AND WAIVER OF RIGHT TO HEARING FROM PEACEFUL FOOL WHEREAS, on April 18, 2003, Matthew Michael Peters, in Johnson County District Court, was convicted of or pled guilty to selling or providing tobacco to a minor in violation Iowa Code § 453A.2(1); and WHEREAS, at the time of the violation underlying the above conviction/plea, Peters was an employee of the establishment operating under the retail cigarette permit issued to Peaceful Fool, 110 E. College Street, Iowa City, Iowa 52240; and WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail cigarette permit is subject to a civil penalty of $300.00 as a result of its employee being convicted of or pleading guilty to a violation of Iowa Code § 453A.2(1), after a hearing and proper notice; and .WHEREAS, on May 20, 2003, Peaceful Fool waived its right to the hearing required by Iowa Code § 453A.22(2) and accepted responsibility for its employee's violation of Iowa Code § 453A.2(1), by paying a $300.00 civil penalty to the City Clerk of the City of Iowa City; and WHEREAS, the violation underlying the above civil penalty is the first such violation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY COUNCIL that the City Council should accept the waiver of right to heating and payment of $300.00 civil penalty on behalf of Peaceful Fool. BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this Resolution to the Johnson County Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on the application for a retail cigarette permit. PASSED AND APPROVED: June 10, 2003 City C---'Ierk, City of Iowa City Resolution No. 03-169 Page 2 It was moved by Champion and seconded by O' Donnel ] the Resolution be adopted, and upon mil call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilbum CHESTER J. CULVER ~$~'~ LUCAS BUILDING, FIRST FLOOR IOYVA SECRI~]TARY OF STATE ~ DES MOINES, IOWA 50319 June 19, 2003 MARIAN KARR %CITY OF IOWA CITY 410 E WASHINGTON ST IOWA CITY, IA 52240-1826 RE: Filing of 28E Agreement between the CITY OF UNIVERSITY HEIGHTS and the JOHNSON COUNTY Dear MS KARR We have received the above described agreement which you have submitted to this office for filing, pursuant to the provisions of Chapter 28E, Code of Iowa. You may consider the same filed as of June 19, 2003. Sincerely, Chester J Culver Secretary of State CJC/PK ~C-'~ ~ Enclosures T~ (515) 281-5~0~ ~AX (515) ~4~-5953 www.sos.state.Ja.us sos~.state~.us prepared by: Kevin L, Doyle, Assistant Transportation Planner, 410 E. Washington St., Iowa City, iA 52240 (319) 356-5253 RESOLUTION NO. 03-170 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO AI-I'EST THE FY2004 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE PROVISION OF TRANSIT SERVICE WITHIN THE CORPORATE LIMITS OF UNIVERSITY HEIGHTS. WHEREAS, Chapter 28E, Code of Iowa (1997), provides, in substance, that any power which may be exercised by a public agency of this state may be exercised jointly with another public agency having such power; and WHEREAS, it is in the mutual interest of the City of Iowa City and the City of University Heights to encourage the use of public transit by residents of Univemity Heights; and WHEREAS, the parties have negotiated a contract for transit service in FY2004 at a rate of $28,069. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The FY2004 agreement between the City of Iowa City and the City of University Heights for transit service is hereby approved, and the Mayor is hereby authorized to execute four (4) originals and the City Clerk to attest same on behalf of the City of Iowa City. 2. The City Clerk is directed to file a copy of said agreement with the Secretary of the State of Iowa and the Johnson County Recorder, as required by Iowa Code, Section 28E. Passed and approved this 10th day of 0une ,2003. Approved by CITY'CLERK City Attorney's Office It was moved by Champ'ion and seconded by 0'Donne]l the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilbum Prepared by: Kevin L. Doyle, Assistant Transportation Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5253 RESOLUTION NO. 03-09 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO Al-rEST THE FY2004 AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE CITY OF UNIVERSITY HEIGHTS FOR THE PROVISION OF TRANSIT SERVICE WITHIN THE CORPORATE LIMITS OF UNIVERSITY HEIGHTS, WHEREAS, Chapter 28E, Code of Iowa (1997), provides, in substance, that any power which may be exercised by a public agency of this state may be exercised jointly with another public agency having such power, and WHEREAS, it is in the mutual interest of the City of Iowa City and the City of University Heights to encourage the use of public transit by residents of University Heights, and WHEREAS, the parties have negotiated a contract for transit service in FY2004 at a rate of $28,069. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF UNIVERSITY HEIGHTS, IOWA, THAT: 1. The Mayor is hereby authorized to sign and the City Clerk to attest the FY2004 28E Agreement between the City of University Heights and the City of Iowa City for transit service. It was moved by c.~iese and seconded by Laverma. the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X From × Giese × Laverman × Schoenmaker x Wood Passed and approved this 13th __day of ~a¥ ,2003. Mayor, Gloria Oacob~.p/ ATTEST: City ClerkT.~,r,~,~-.1-us~ r -- v Prepared by: Kevin L. Doyle, Asst. Transportation Planner, 410 E. Washington, Iowa City, IA 52240 319-356-5253 FY2004 28E AGREEMENT FOR TRANSIT SERVICES BETWEEN THE CITY OF IOWA CITY, IOWA AND THE CITY OF UNIVERSITY HEIGHTS, IOWA This agreement is made and entered into this1 '~th day of ~'4ay ,2003, by and between the City of Iowa City, Iowa and the City of University Heights, Iowa, both municipal corporations. WHEREAS, Chapter 28E of the Code of Iowa provides, in substance, that any power which may be exercised by a public agency of the state may be exercised jointly with another public agency having such power, and WHEREAS, it is in the mutual interest of the parties to encourage the use of public transit by residents of Iowa City and University Heights. NOW, THEREFORE, it is hereby agreed by and between the City of Iowa City and the City of University Heights, as follows: /. Scope of Services The City of Iowa City shall provide public transit service to the City of University Heights. Iowa City shall determine the scheduling of buses, the routes, and the location of bus stops within University Heights. It is agreed that residents of University Heights will obtain the same level of transit service as residents of Iowa City who aro served by the same routes. I/. Duration The term of this agreement shall commence July 1, 2003, and continue through and including June 30, 2004. III. Termination This agreement may be terminated upon thirty calendar days written notice by either party. /1~. Compensation The City of University Heights agrees to pay $28,068.96 for the provision of public transit service as herein described during FY2004. Payment shall be made in twelve monthly payments of $2,339.08 each, to be received by the City of Iowa City on or before the 15th of each month. K Chapter28E, Code of Iowa In accordance with Chapter 28E of the Code of Iowa, this agreement shall be filed with the Secretary of the State of Iowa and the County Recorder of Johnson County, Iowa. CITY OF IOWA CITY CITY OF UNIVERSITY HEIGHTS I~'~n~s't ~. Lehman, Mayor Gloria Jacobs~d~layor Attest: Attest: Approved by: City Attorney's Office STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this /o day of .J--~..~ , 20 ~5 , before me, $o,~1,*~.,_ ~'~-.I- , a Notary Public in and for the State of Iowa, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (OrdLqa~ce) (Resolution) No. o-~-/?O passed by the City Council, on the /~ day of ~-,~,~ ,20 ~5 , and that Ernest W. Lehman and Marian K. Karr acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. [o~-,~,~. I SONORAE FORTI J.~ ~lCommission Number 1597911 ~'.~1_"! My Commission Expires Notary Public in and for the State of Iowa STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this 13th day of Hay , 2003 ._,.. before me, $ teven I=, B a I la rd , a Notary Public in and for m~ State of Iowa, personally appeared Gloria Jacobson and Jerry Husser , to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of University Heights, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (Resolution) No. passed by the City Council, on the ! 3th day of Hay ,20 U~ , and that Gloria Jacobson and Jerry Husser , acknowledged the execution of the instrument to be their voluntary act and deed ~nd the voluntary act and deed of the corporation, by itJLQIluntarily executed. /I I ~,,a~; · co ..... ' LARD~ ~~..~ ~,%~0N_ ~'j No~tary Public in and for the State-~'~lowa \ Prepared by: Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, IA 52244, 319.339.6100 RESOLUTION NO. 03-171 RESOLUTION ACCEPTING CIViL PENALTY AND WAIVER OF RIGHT TO HEARING FROM A & J MINI MART, INC. WHEREAS, on March 26, 2003, in Johnson County District Court, Peter E. Telenson was convicted of or pled guilty to violating Iowa Code § 453A.2(1); and WHEREAS, at the time of the violation underlying the above conviction/plea, Telenson was an employee of the establishment operating under the retail cigarette permit issued to A & J Mini Mart, 2153 ACT Circle, Iowa City; and WHEREAS, there were, at least, two prior violations of Section 453A.2(1) by one of this business's employees or agents within a three-year period. WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail cigarette permit may be subjected to a civil penalty of $300.00 the first time its employee is convicted of or pleads guilty to a violation of Iowa Code § 453A.2(1); either a $1500.00 civil penalty or a suspension of its permit for a period of thirty (30) days, at its option, the second time its employee is convicted of or pleads guilty to such a violation within a two-year period; and both a $1500.00 civil penalty and a suspension of its permit for a period of thirty (30) days the third time its employee is convicted of or pleads guilty to such a violation within a three-year period, each after a hearing and proper notice; and WHEREAS, on May 20, 2003, A & J Mini Mart waived its fight to the hearing required by Iowa Code § 453A.22(2) and on May 23, 2003, accepted responsibility for its employee's vio!ation of Iowa Code § 453A.2(1), by tendering the $1500.00 civil penalty and surrendering its retail cigarette permit for a period of thirty (30) days to the City Clerk of the City of Iowa City; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY COUNCIL that the City Council should accept the waiver of right to hearing, payment of $1500.00 civil penalty and surrender oft he retail cigarette permit for service of a thirty (30) day suspension on behalf of A & J Mini Mart. BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this Resolution to the Johnson County Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on the application for a retail cigarette pen'nit. PASSED AND APPROVED: June 10, 2003 City ~4erk, City of Iowa Cify Resolution No. 03-171 Page 2 It was moved by Champion and seconded by 0' Donnel 1 the Resolution be adopted, and upon mil call them were: AYES: NAYS: ABSENT: X Champion X . Kanner X . Lehman X O'Donnell X Pfab X . Vanderhoef X Wilbum Prepared by Andy Matthews, Asst. City Attorney, 410 E. Washington St., Iowa City, IA (319)356-5030 RESOLUTION NO. 03-172 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNERS HELEN AND WILLIAM BYINGTON, AND LITTLE DONKEYS, INC. d/b/a PANCHERO'S MEXICAN GRILL, FOR A SIDEWALK CAFe; WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within the City; and WHEREAS, Landowners Helen and William Byington and Little Donkeys Inc., d/b/a Panchero's Mexican Grill, applied for temporary use of the public right-of-way at 32 S. Clinton St., Iowa City, Iowa for a sidewalk caf6 and anchored fencing thereon; and WHEREAS, City staff has reviewed the application, location, and specifications for the proposed sidewalk caf6 and found these to be in compliance with the regulations adopted by Ordinance 97-3764; and WHEREAS, such use of the public right-of-way is compatible with the public use thereof; and WHEREAS, it is in the public interest to set forth the conditions regarding such use of the public right-of-way, as enumerated in the License Agreement for Temporary Use of Public Right-of-Way (hereinafter "license agreement"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COLrNCIL OF IOWA CITY, IOWA THAT: 1. The Mayor and City Clerk are hereby authorized and directed to respectively sign and attest said license agreement, copy of which is on file with the City Clerk. 2. The City Clerk is hereby directed to record this Resolution and license agreement with the Johnson County Recorder at City's expense. Passed and approved this 1O~h;~dayof June ~j/ ~ Z~ y OR ATTEST:c~ 7~' ~ Approved by: C~ty Attom~'x~ 'O~rl'tce Panchem's Sidewalk Caf~ Res Resolution No. 03-172 Page 2 It was moved by Champion and seconded by 0'D0nnel 1 the Resolution be adopted, and upon mil call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef }{ Wilbum Prepared by Andy Matthews, Asst. City Attorney, 410 E. Washington St., Iowa City, IA (319)356-5030 RESOLUTION NO. 03-173 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A LICENSE AGREEMENT FOR TEMPORARY USE OF PUBLIC RIGHT-OF-WAY BETWEEN THE CITY OF IOWA CITY, LANDOWNER THE MOEN GROUP, AND MONDO'S OF IOWA CITY INC., d/b/a MONDO'S DOWNTOWN, FOR A SIDEWALK CAFE WHEREAS, the City of Iowa City is the custodian and trustee of the public right of way within the City; and WHEREAS, Landowner The Moen Group, and Mondo's of Iowa City, Inc., d/b/a Mondo's Downtown, applied for temporary use of the public right-of-way at 212 S. Clinton St., Iowa City, Iowa for a sidewalk caf6 and anchored fencing thereon; and WHEREAS, City staff has reviewed the application, location, and specifications for the proposed sidewalk caf6 and found these to be in compliance with the regulations adopted by Ordinance 97-3764; and WHEREAS, such use of the public right-of-way is compatible with the public use thereof; and WHEREAS, it is in the public interest to set forth the conditions regarding such use of the public right-of-way, as enumerated in the License Agreement for Temporary Use of Public Right-of-Way (hereinafter "license agreement"). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA THAT: 1. The Mayor and City Clerk are hereby authorized and directed to respectively sign and attest said license agreement, copy of which is on file with the City Clerk. 2. The City Clerk is hereby directed to record this Resolution and license agreement with the Johnson County Recorder at City expense. Passed and approved this 10th day of done~~, ~__~ CITY CLERK City Attorney's Office Mondo's Sidewalk Caf6 Res Resolution No. 03-173 Page, 2 It was moved by Champion and seconded by 0' D0nnel 1 the Resolution be adopted, and upon mil call there were: AYES: NAYS: ABSENT: X Champion ~ Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilbum Prepared by: Liz Osborne, Housing Rehab., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246 RESOLUTION NO. 03-174 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BE'I~VEEN THE CITY OF IOWA CITY AND COMMERCIAL FEDERAL, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 9'13 WEBSTER STREET, IOWA CITY, IOWA. WHEREAS, the City of Iowa City is the owner and holder of a Mortgage in the total amount of $3,000, executed by the owners of the property on May 23, 2000, and recorded on May 24, 2000, in Book 2956, Page 280 through Page 283 in the Johnson County Recorder's Office covering the following described real estate: Lot 5, Block 2 in Page's Addition to Iowa City, Iowa, according to the plat thereof recorded in Deed Book 13, Page 169, records of the Johnson County Recorder. WHEREAS, Commercial Federal is refinancing a mortgage in the amount of :$75,000 to the owners of 913 Webster Street and to secure the loan by a mortgage covering the real estate described above; and WHEREAS, it is necessary that the mortgage held by the City be subordinated to the loan of Commercial Federal, secured by the proposed mortgage in order to induce Commercial Federal to make such a loan; and WHEREAS, Commercial Federal has requested that the City execute the attached subordination agreement thereby making the City's lien subordinate to the lien of said mortgage with Commercial Federal; and WHEREAS, there is sufficient value in the above described real estate to secure the City lien as a second lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to execute and the City Clerk to attest the subordination agreement between the City of Iowa City and Commercial Federal, Iowa City, Iowa. Passed and approved this 10th dayof June ,20 03 . Approved by City Attorney's Office ppdrehab~res\913webster, res Resolution No. 03-174 Page, 2 It was moved by Champi on and seconded by 0'Donnel 1 the Resolution be adopted, and upon mil call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilbum SUBORDINATION AGREEMENT THIS AGREEMENT is made by and between the City of Iowa City, heroin the City, and Commercial Federal of Iowa City, Iowa, herein the Financial Institution. WHEREAS, the City is the owner and holder of certain Mortqa,qe which at this time is in the amount of $3~000, and where executed by Alan Boettcher & Alicia Boettcher (herein the Owner), dated May 23, 2000, rocorded May 24, 2000, in Book 2956, Page 280 through Page 283, Johnson County Recorder's Office, covering the following described real property: Lot 5, Block 2 in Page's Addition to Iowa City, Iowa, according to the plat thereof recorded in Deed Book 13, Page 169, records of the Johnson County Recorder. WHEREAS, the Financial Institution proposes to loan the sum of $75,000 on a promissory note to be executed by the Financial Institution and the Owner, securing a mortgage covering the real property described above; and WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the Mortqa.qe held by the City be subordinated to the lien of the mortgage proposed to be made by the Financial Institution. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties heroto, the parties agree as follows: 1. Subordination. The City hereby covenants and agroes with the Financial Institution that the above noted Mort.qaqe held by the City is and shall continue to be subject and subordinate to the lien of the mortgage about to be made by the Financial Institution. 2. Consideration. The City acknowledges receipt from the Financial Institution of One Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of subordination heroin. 3. Senior Mortgage. The mortgage in favor of the Financial Institution is heroby acknowledged as a lien superior to the Mortqaqe of the City. SENT BY: CITY OF IA CITY PCD; 3-28- 3 g:35AM; 3193565027 => 319338331g; #4/5 4. Binding Effect. Th~s agreement shall be binding upon and inure to the benefit of the respective heirs, legal representatives, successors, and assigns of the parties hereto. Dated this /0 day of ~'~,0~_. ., 20 ~_~ CITY OF IOWA CITY FINANCIAL INSTITUTION Attest: CITY'S ACKNOWLEDGEMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY On this /O day of ,_ .,.~,~ ........ 20.._0~ , before mc, Iht undersigned, a Notaw Public in and for the State of Iowa, personally appeared £~,,~¢~- ~. L~L-~I_r4A.~ and Marian K. Kerr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed On behalf of t~e corporation, by authority of its City Council, as contained in (Resolution) No. 05 /'7_"~..... passed (the Resolution adopted) b.~ the City Council, under Roll Call No. of the City Council on the /O _ day of ,./..ug' .2(~_, and that E,.e/~,e~- ~,~_bcr-w,~A~ and Marian K. Karr acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of lhe corporation, by it voluntarily executed. ~Commissi0n Number 159791~ I' 1 Nota /.,,b,o ,n of,ow SENT BY: CITY OF IA CITY PCD; 3-28- 3 9:36AM; 3193565027 => 3193383319; #5/5 STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this I ~ ~'' day of ,,'~,,~v ............. A.D. 20 ~.,7 , before rTle, the undersigned, a Notary Public ill and for tile State of Iowa, personally appeared ~ ~' ,..~-e~'- and............. to me personally known, who being by me duly sworn, did say that they are thc, "~'~c¢ (~-~,s~d,~'~- and , respectively, of said corporation executing the within and foregoing instrumenl to which this is attached, that said instrurnent was signed and sealed on behalf of said corporation by authority of its Board of Directors; and that the said arid .........~,.,~ as such omcers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. Notary Public in and for the State of Iowa Prepared by: Liz Osbome, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246 RESOLUTION NO. 03-175 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIENS REGARDING TWO REHABILITATION AGREEMENTS, TWO PROMISSORY NOTES, AND TWO MORTGAGES FOR THE PROPERTY LOCATED AT 2119 EAST COURT STREET, IOWA CITY, IOWA. WHEREAS, on October 9, 1992, the property owner of 2119 East Court Street executed a Rehabilitation Agreement and a Mortgage for $4,650; and WHEREAS, the property owner did not spend the full amount; and WHEREAS, on April 14, 1993, the property owner executed an amended Mortgage and Promissory Note for $4,491.16; and WHEREAS, on March 17, 1993, the property owner executed a Rehabilitation Agreement, a Mortgage and a Promissory Note for $19,600; and WHEREAS, the total of the City's liens are $24,091.16; and WHEREAS, it is the City of Iowa City's responsibility to release these liens. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached Release of Liens for recordation, whereby the City does release the property located at 2119 East Court Street, Iowa City, Iowa from a Mortgage recorded October 20, 1992, Book 1450, Page 208 through Page 215, and a Rehabilitation Agreement, Book 1450, Page 216 through Page 219; and from an amended Promissory Note recorded April 15, 1993, Book 1525, Page 303 through Page 305, and an amended Mortgage, Book 1525, Page 306 through Page 310; and from a Rehabilitation Agreement recorded May 20, 1993, Book 1546, Page 139 through Page 142, and a Promissory Note, Book 1546, Page 143 through Page 145, and a Mortgage, Book 1546, Page 146 through Page 150 of the Johnson County Recorder's Office. Passed and approved this ].0th dayof June ,20 03 . ATTEST: ~ ciTY'CLERK City Attorney's Office Resolution No. 03-175 Page 2 It was moved by Champi on and seconded by 0' Donnel 1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilbum Prepared by: Liz Osborne, CD Division, 410 E, Washington St., Iowa City, IA 52240 (319)356-5246 RELEASE OF LIENS The City of Iowa City does hereby release the property at 2119 East Court Street, Iowa City, Iowa, and legally described as follows: The east one-half of Lot 1 in Block 20 in East Iowa City, Johnson County, Iowa, according to the recorded plat thereof, subject to an easement for sewer and water for the property to the west over the south 5 feet of the above described tract. from obligations of the owner, Lorna A. Howard, to the City of Iowa City in the total amount of $24,091.16 represented by a Mortgage recorded October 20, 1992, Book 1450, Page 208 through Page 215, and a Rehabilitation Agreement, Book 1450, Page 216 through Page 219; and an amended Promissory Note recorded April 15, 1993, Book 1525, Page 303 through Page 305, and an amended Mortgage, Book 1525, Page 306 through Page 310; and a Rehabilitation Agreement recorded May 20, 1993, Book 1546, Page 139 through Page 142, and a Promissory Note, Book 1546, Page 143 through Page 145, and a Mortgage, Book 1546, Page 146 through Page 150 of the Johnson County Recorder's Office. This obligations have been satisfied and the property is hereby released from any liens or clouds upon title to the above property by reason of said prior recorded documents. MAYOR ATTEST: ~ ~ ~/~.,~r.-c.c~ App~~ ~o,* 'ZZ - C).~ ClTY"~LERK City Attorney's Office STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this .. /~ day of ~-"'~,..u¢~ , A.D. 20 O _~ , before me, the undersigned, a Notary Public in and for said County, in said State, personally appeared Ernest W. Lehman and Madan K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No. o.5-lq~ , adopted by the City Council on the /O day ~,u,~, 20 O_~ and that the said Ernest W. Lehman and Madan K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. ~j ~lComrnission Number 159791J ,~'"~.~L,~I ay Commi~l~ ~ I Nota~ Public in and for Johnson Count, Iowa L.~I ~- ~- o~ I Prepared by: Liz Osborne, Comm. Develop.; 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246 RESOLUTION NO. 03-176 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST TO THE RELEASE OF LIEN REGARDING A SECOND MORTGAGE FOR THE PROPERTY LOCATED AT 1311 FIRST AVENUE, IOWA CITY, IOWA. WHEREAS, on August 5, 1991, the owners of 1311 First Avenue executed a Second Mortgage in the amount of $13,000; and WHEREAS, the loan was paid off; and WHEREAS, it is the City of Iowa City's responsibility to release this lien. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached Release of Lien for recordation, whereby the City does release the property located at 1311 First Avenue, Iowa City, Iowa from a Mortgage recorded August 7, 1991, Book 1265, Page 165 through Page 169 of the Johnson County Recorder's Office. Passed and approved this lOth day of June ,2003 Approved by ATTEST: ~ ;/~'- ,~,~.~ ~ ~ ClTY"OLERK City Attomey's Office Ppdrehab',res~l 311 First.doc Resolution No. 03-176 Page 2 It was moved by Champion and seconded by 0'Donnell the Resolution be adopted, and upon mil call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilbum Prepared by: Uz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246 RELEASE OF LIEN The City of Iowa City does hereby release the property at 1311 First Avenue, Iowa City, Iowa, and legally described as follows: Lot 2, Sycamore View, A Subdivision of Iowa City, Johnson County, Iowa, according to the plat thereof recorded in Book 31, Page 138, Plat Records of Johnson County, Iowa. from an obligation of the owners, Richard P. and Julie A. Byrum, to the City of Iowa City in the total amount of $13,000 represented by a Second Mortgage recorded August 7, 1991, Book 1265, Page 165 through Page 169 of the Johnson County Recorder's Office. This obligation has been satisfied and the property is hereby released from any liens or clouds upon title to the above property by reason of said prior recorded document. Approved by A'FI'EST: '~~2/~. ~//"/~ ~~L.~b ~'-~.t-o~ CITY ~LERK City Attomey's Office STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this /~ day of ~,,~ ,~ , A.D. 20 4)-5 , before me, the undersigned, a Notary Public in and for said County, in said State, personally appeared Ernest W. Lehman and Marian K. Karr, to me personally known, who being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of said municipal corporation executing the within and foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the instrument was signed and sealed on behalf of the corporation by authority of its City Council, as contained in Resolution No. O .~-t'7~ , adopted by the City Council on the /4) day ~, 20 0 ~ and that the said Ernest W. Lehman and Marian K. Karr as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. ~ Commission Number 1597!~ ' · ppdreh~b~by.~.~re,.~o~ ~.,~L~I My Commission r~plres ~tary Public ,n and for Johnson County, Iowa Prepared by: Liz Osborne, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246 RESOLUTION NO. 03-177 RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA CITY AND IOWA STATE BANK AND TRUST, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 1209 HIGHLAND AVENUE, IOWA CITY, IOWA, WHEREAS, the City of Iowa City is the owner and holder of three Mortgages and an amended Mortgage in the total amount of $33,218.62, executed by the owners of the property on December 4, 1992, recorded on December 10, 1992, in Book 1475, Page 345 through Page 349; and on March 17, 1995, recorded on March 21, 1995, Book 1880, Page 61 through Page 65; and on March 17, 1995, recorded on October 5, 1997, Book 1979, Page 97 through Page 101; and on April 2, 1996, recorded on April 16, 1996, in Book 2066, Page 181 through Page 187 in the Johnson County Recorder's Office covering the following described real estate: Lot 91 in Kirkwood Heights, an Addition to Iowa City, Iowa, according to the plat thereof recorded in Book 3, Page 137, Plat Records of Johnson county, Iowa, except the south twenty-two (22) feet thereof, subject to easements and restrictions of record. WHEREAS, Iowa State Bank and Trust is refinancing a first mortgage in the amount of $36,000 to the owners of 1209 Highland Avenue and to secure the loan by a mortgage covering the real estate described above; and WHEREAS, it is necessary that the mortgages held by the City be subordinated to the loan of Iowa State Bank and Trust, secured by the proposed mortgage in order to induce Iowa State Bank and Trust, to make such a loan; and WHEREAS, Iowa State Bank and Trust has requested that the City execute the attached subordination agreement thereby making the City's liens subordinate to the lien of said mortgage with Iowa State Bank and Trust; and WHEREAS, there is sufficient value in the above described real estate to secure the City lien as a second, third, fourth, and fifth liens. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA that the Mayor is authorized to execute and the City Clerk to attest the subordination agreement between the City of Iowa City and Iowa State Bank and Trust, Iowa City, Iowa. Passed and approved this 10th__~ ~,,_7~0. 03 .,. __., MAYOR Approved by CiTY'GLERK City Attorney's Office Resolution No. 03-177 Page 2 It was moved by Champi on and seconded by 0' Donnel 1 the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilbum SUBORDINATION AGREEMENT THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and Iowa State Bank and Trust of Iowa City, Iowa, herein the Financial Institution. WHEREAS, the City is the owner and holder of certain Mortqaqes which at this time are in the amount of $33,218.62, and where executed by Susan D. and Edward Nehring (herein the Owners), dated December 4, 1992, recorded December 10, 1992, in Book 1475., Page 345 through Page 349, and dated March 17, 1995, recorded March 21, 1995, in Book 1880, Page 61 through Page 65, and dated March 17, 1995, recorded October 5, 1997, in Book 1979, Page 97 through Page 101, and dated April 2, 1996, recorded April 16, 1996, in Book 2066, Page 181 through Page 185 Johnson County Recorder's Office, covering the following described real property: Lot 91 in Kirkwood Heights, an Addition to Iowa City, Iowa, according to the plat thereof recorded in Book 3, Page 137, Plat Records of Johnson County, Iowa, except the south twenty-two (22) feet thereof, subject to easements and restrictions of record. WHEREAS, the Financial Institution proposes to loan the sum of $36,000 on a promissory note to be executed by the Financial Institution and the Owner, securing a mortgage covering the real property described above; and WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the Mort(~a(~es held by the City be subordinated to the lien of the mortgage proposed to be made by the Financial Institution. NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto, the parties agree as follows: 1. Subordination. The City hereby covenants and agrees with the Financial Institution that the above noted Mortaaees held by the City is and shall continue to be subject and subordinate to the lien of the mortgage about to be made by the Financial Institution. 2. Consideration. The City acknowledges receipt from the Financial Institution of One Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of subordination herein. 3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby acknowledged as a lien superior to the Mort,qa.qes of the City. 4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the respective heirs, legal representatives, successors, and assigns of the parties hereto. Dated this ~--'~ -~day of CITY OF IOWA CITY FINANCIAL INSTITUTION Mayor ~;ity,,~oterk · CITY'S ACKNOWLEDGEMENT STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this /42 day of '~ c~OF~ ,20 D3, before me, the undersign.ed, a Notary Public in and for the State of Iowa, personally appeared E.~.~C_S'T- k]. L.~A~ and Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed on behalf of the corporation, by authority of its City Council, as contained in (Resolution) No. t)..=) -/'7'7 passed (the Resolution adopted) b_~he City Council, under Roll Call No. ~ - of the City Council on the /~ dayof -,Ic~JF_ ,20 c3~ ,and that ~..~-,-- I,~). L~_.~/,a.~A2 and Marian K. Karr acknowledged the execution of the instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it voluntarily executed. iCommission Number' 159791i Nota~ Public in and for the S~te of Iowa F ~ "1 ~ Co~mi~ I STATE OF IOWA ) ) SS: JOHNSON COUNTY ) On this 27th day of ~"~y , A. Di 2003 , before me, the undersigned, a Notary Public in and for the State of Iowa, personally appeared Duane L. Swartzendruber and Jeffrey J. Nielsen , to me personally known, who being by me duly sworn, did say that they are the Senior Vice President and Vi_ce P~esfdent , respectively, of said corporation executing the within and foregoing instrument to which this is attached, that said instrument was signed and sealed on behalf of said comoration .. b~ .....~.uthqdty of its Board of Directors; and that the said Dnane L. Swa~tze~druber & Jeffrey J. Nie-~,.as such officers acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by them voluntarily executed. I Public in and for theWS/ate of Iowa Prepared by: Robert Miklo. Sr. Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5240 RESOLUTION NO. RESOLUTION APPROVING FINAL PLAT OF HOLLYVVOOD MANOR, PART 8, IOWA CITY, IOWA. WHEREAS, the owner, ST Enterprises, LC, filed with the City Clerk the final plat of Hollywood Manor, Part 8, iowa City, Iowa, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following-described real estate in Iowa City, Johnson County, Iowa, to wit: A Portion of the Northeast Quarter of the Southwest Quarter of Section 23, Township 79 North, Range 6 West, of the Fifth Principal Meridian, iowa City, Johnson County, Iowa, the boundaries of which am described as follows: Beginning at the Southwest corner of Auditor's Parcel "B", in accordance with the plat thereof recorded in Plat Book 34, at Page 243 of the records of the Johnson County Recorder's Office; Thence N02°23'00"W, along the West line of said Auditor's Pamel "B", 320.05 feet; Thence N87°37'00"E, along said West line, 91.50 feet; Thence N02°23'00"W, along said West line, 280.00 feet; Thence S87°37'00"W, along said West line, 26.50 feet; Thence N02°23'00"W, along said West line, 175.00 feet, to the Northwest comer thereof; Thence N87°37'00"E, along the North line of said Auditor's Parcel "B", 345.64 feet, to the Northwest corner of Hollywood Manor - Part 7 in accordance with the recorded plat thereof, recorded in Plat Book 42 at Page 155 of the records of the Johnson County Recorder's Office; Thence S02°23'00"E, along the West line of said Hollywcod Manor - Part 7, a distance of 175.00 feet; Thence N87°37'00"E, along said West line, 10.38 feet; Thence S02°23'00"E, along said West line, 126.53 feet; Thence S89°21'11"W, along said West line, 37.55 feet; Thence S00°48'22"VV, along said West line, 66.41 feet; Thence S03°24'34"E, along said West Line, 62.92 feet; Thence S07°43'40"E, along said West line, 62.92 feet; Thence S07°48'57"E, along said West line, 98.83 feet; Thence S02°17'57"E, along said West line, 60.00 feet; Thence N87°42'03"E, along said West line, 32.63 feet; Thence S02°17'57"E, along said West line, 125.00 feet, to the Southwest corner of said Hollywood Manor - Part 7; Thence S87°42'03"W, along the South line of said Auditor's Parcel "B", 428.49 feet, to the Point of Beginning. Said Parcel of land contains 6.35 acres and is subject to easements and restrictions of record. WHEREAS, the Department of Planning and Community Development and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, the Planning and Zoning Commission examined the final plat and subdivision and recommended that said final plat and subdivision be accepted and approved; and WHEREAS, a dedication has been made to the public, and the subdivision has been made with the free consent and in accordance with the desires of the owners and proprietors; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2001) and all other state and local requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT; 1. The said final plat and subdivision located on the above-described real estate be and the same are hereby approved. Resolution No. Page 2 2. The City accepts the dedication of the streets and easements as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner/subdivider. Passed and approved this day of ,20.__ MAYOR Approved by A']-rEST: DEPUTY CITY CLERK · · It was moved by and seconded by the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Champion Kanner Lehman O'Donnell Pfab Vanderhoef Wilbum Prepared by: Shelley McCafferty, Associate Planner, 410 E. Washington St., Iowa City, IA 52240; 319-356-5243 (SUB03-00016) RESOLUTION NO. 03-178 RESOLUTION APPROVING FINAL PLAT OF WINDSOR RIDGE, PART 18A, IOWA CITY, IOWA. WHEREAS, the owner, Arlington L.C., filed with the City Clerk the final plat of Windsor Ridge, Part 18A, Iowa City, Iowa, Johnson County, Iowa; and WHEREAS, said subdivision is located on the following-described real estate in Iowa City, Johnson County, Iowa, to wit: Beginning at the Nodhwest Corner of Lot 258, of Windsor Ridge - Part Fifteen, in accordance with the Plat thereof Recorded in Plat Book 41, at Page 212, of the Records of the Johnson County Recorder's Office; Thence S25°14'57'~/V, along the West Line of said Lot 258, a distance of 577.85 feet; Thence S00°29'10"E, along said West Line, 329.76 feet, to the Southwest Corner thereof, and the Southeast Corner of Outlot "T", of Said Windsor Ridge - Part Fifteen; Thence S79°41'30"W, along the South Line of said Outlot "T", a distance of 50.74 feet, to the Southwest Corner thereof; Thence N00°29'10"W, along the West Line of said Outlot "T", and the West Line of Lot "A" of said Windsor Ridge - Part Fifteen, a distance of 1029.18 feet; Thence N89°29'59"E, 99.80 feet; Thence Nodheastedy, 31.02 feet, along a 20.00 foot radius curve, concave Northwesterly, whose 28.00 foot chord bears N45°03'47"E; Thence S87°37'56"E, 50.02 feet; Thence Southeasterly, 30.01 feet, along a 20.00 foot radius curve, concave Northeasterly, whose 27.27 foot chord bears S42°16'33"E; Thence Southeasterly, 104.98 feet, along a 775.00 foot radius curve, concave Southwesterly, whose 104.90 foot chord bears S81°22'56"E, to the Southwest Corner of Lot 261 of Windsor Ridge - Part Sixteen, in accordance with the Plat thereof Recorded in Plat Book 45 at Page 15 of the Records of the Johnson County Recorder's Office; Thence S12°29'54"W, along the West Line of Said Windsor Ridge - Pad Sixteen, a distance of 50.00 feet; Thence Southeasterly, 49.33 feet, along said West Line on 725.00 foot radius curve, concave Southwesterly, whose 49.32 foot chord bears S75°33'08"E, to the Northwest Corner of Lot 260 of said Windsor Ridge - Part Sixteen; Thence S16°23'49"W, along the West Line of said Lot 260, a distance of 93.02 feet, to the Point of Beginning. Said tract of land contains 3.66 acres, and is subject to easements and restrictions of record. WHEREAS, the Department of Planning and Community Development and the Public Works Department examined the proposed final plat and subdivision, and recommended approval; and WHEREAS, the Planning and Zoning Commission examined the final plat and subdivision and recommended that said final plat and subdivision be accepted and approved; and WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa (2001) and all other state and local requirements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The said final plat and subdivision located on the above-described real estate be and the same are hereby approved. 2. The City accepts the dedication of the streets, easements, and public open space as provided by law and specifically sets aside portions of the dedicated land, namely streets, as not being open for public access at the time of recording for public safety reasons. Resolution No. 03-178 Page 2 3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed, upon approval by the City Attorney, to execute all legal documents relating to said subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after passage and approval by law. The City Clerk shall record the legal documents and the plat at the office of the County Recorder of Johnson County, Iowa at the expense of the owner/subdivider. Passed and approved this 10th day of June ,2003. Approvedby ArrEST: C~I~ERK City Attorney's Office It was moved by 0'Donne]] and seconded by Pfab the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilbum STAFF REPORT To: Planning & Zoning Commission Prepared by: Shelley McCafferty Item: SUB03-00016 Windsor Ridqe Part 18A Date: May 15, 2003 GENERAL INFORMATION: Applicant: Arlington, LC 2346 Mormon Trek Blvd. Iowa City, IA 52246 Contact Person: MMS Consultants, Inc. 1917 South Gilbert Street Iowa City, IA 52240 351-8282 Requested Action: Approval of final plat Purpose: To create a l-lot residential subdivision Location: Intersection of Ashford Place & Camden Road Size: 3.66 acres Existing Land Use and Zoning: OPDH-8 and OPDH-12 Surrounding Land Use and Zoning: Nodh: RS-8, Medium Density Single Family Residential South: OPDH-8, undeveloped East: OPDH-$ and OPDH-12, undeveloped and residential West: OSA-8, undeveloped Comprehensive Plan: 2-8 dwelling units per acre File Date: April 25, 2003 45-Day Limitation Period: June 9, 2003 BACKGROUND INFORMATION: The applicant, Arlington L.C., is requesting approval of the final plat of Windsor Ridge Part 18A, Lot 264 and a resubdivision of Outlot T. This subdivision is 3.66 acres of the 31.1-acre Windsor Ridge Parts 16-20 subdivision. The preliminary plat and OPDH plan for Windsor Ridge Parts 16- 20 was approved by Council on September 10, 2002. 2 ANALYSIS: The final plat as submitted is in general conformance with the approved preliminary plat. Outlot T was originally part of another phase of Windsor Ridge and will use for private open space. Construction plans have been submitted and are being reviewed by the City Engineer. Legal papers have also been submitted for review by the City Attorney and Engineer. Prior to Council consideration of the final plat, staff must approve construction plans and legal documents. A water tap-on fee of $395 per acre is required. Fees are not required for the improvement of Lower West Branch Road for this part Windsor Ridge Pads 16-20. STAFF RECOMMENDATION: Staff recommends that SUB03-00017, a final plat of Windsor Ridge Pad 18A, a 3.66-acre, 2-lot residential subdivision located at the intersection of Ashford Place and Camden Road be approved subject to staff' approval of legal papers and construction drawings prior to City Council consideration. ATTACHMENTS: 1. Location map 2. Final plat Approved by: ~ -"~..r~'¢¢_ Robert Miklo, Senior Planner, Department of Planning and Community Development Final Plat ~' ':' Windsor Ridge - Part Eighteen A ~ A Resubdlvision of Outiot 'T" and a Portion of Outlot 'A' Windsor Ridge - Part Fifteen I I ~'~ ~,," /,,'_~ _~~~ ~ ..................... I/ '_ //' ,/ ,/ ~ DH, 2 / RI ~ .... ~. PDH 8 i , ...... __~~ SITE LOCATION: Windsor Ridge Part 18A SUB03-00016 Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, IA 52244, 319.339.6100 Prepared by: RESOLUTION NO. / RESOLUTION SUSPENDING RETAIL CIGARETTE PERMIT OF A & J MINI MAR ,~C., FOR A ~ERIOD OF THIRTY (30) DAYS AND ASSESSING $1500.00 CIVIL PENNY / WHEREAS, on March 26, 2003, Peter E. Telenson was convicted/pled guilty in Johnson ~C/o~nty District Court, Docket No. STIC118625 of violating Iowa Code § 453A.2(1); and WHEREAS at the time o£the violation underlying the above conviction/plea, Telenff'on was an employee of the establishment operating under the retail cigarette permit issued to A & J Mi~i Mart, Inc., 2153 ACT Circle, Iowa City; and WHEREAS, there were, at least;two prior violations of Section 453A.2(1) b~ one of this hnsiness's employees or agents within a thre6',~year period. WHEREAS, pursuant to lowa Code §'4~ 3A.22(2), an establishment which holds a retail cigarette permit shall be subjected to a civil penalty of $3'Q0.00 the first time its empJ6yee is convicted of or pleads guilty to a violation of Iowa Code § 453A.2(1), a sffSpension of its permit fo3 a period of thirty (30) days or a $1500.00 civil penalty the second time its erflployee is convicte4.i)f or pleads guilty to such a violation within a two-year period and a suspension of ~ts permit for a period of thirty (30) days and a $1500.00 civil penalty the third time its employee is convicted o(or pleads gfilty to such a violation within a three-year period, each after a hearing and proper notice; and' WHEREAS, a hearing was held on this date by the C~t~ Council to determine whether to assess a civil penalty against A & J Mini Mart, Inc., and at said hearihg the City Council heard the facts of the violation and the arguments of the permitee; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY COUNCIL that the City Council, after notice and hearing, and pursuant to Iowa Code ~453A.22(2) hereby suspends the retail cigarette permit ofA & J Mini Mart, Inc., for aperiod of thirty (30) days and assesses a $1500.00 civil penalty, pursuant to Iowa Code § 453A.22(2). BE IT FURTHER RESOLVED, that said retail cigarette permitee hasten (10) days from the date of this Resolution to surrender its retail cigarette Permit to the City Clerk whd~will hold it for a period of thirty (30) days. BE IT FURTHE,R RESOLVED, that the City Clerk will forward a copy of~is Resolution to the Johnson County Attorney s Office, which will then provide a copy of the same to the t~tail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on th~xapplication for a retaiI cigarette permit. PASSED AND APPROVED: Mayor, City of Iowa Cy ATTEST: Deputy City Clerk, City of Iowa City Prepared by: Andrew Chappell, Assistant County Attorney, P.O. Box 2450, Iowa City, IA 52244, 319.339.6100 RESOLUTION NO. RESOLUTION ASSESSING CIVIL PENALTY OF EITHER THIRTY (30) DAY RETAIL CIGARETTE PERMIT SUSPENSION OR $1500.00 AGA1NST DELI MART #2 WHEREAS, on February 13, 2003, Ryan Scan Bunting violated Iowa Code § 453A.2(1) by selling tobacco to a minor; and WHEREAS, at the time of the above violation, Bunting was an employee of the establishment operating under the retail cigarette permit issued to Deli Mart #2, 1920 Lower Muscatine Avenue, Iowa City; and WHEREAS, there was a prior violation of Section 453A.2(1) by one of this business's employees or agents within a two-year period. WHEREAS, pursuant to Iowa Code § 453A.22(2), an establishment which holds a retail cigarette permit shall be subjected to a civil penalty of $300.00 the first time its employee violates Iowa Code § 453A.2(1) and a civil penalty ora thirty (30) day suspension of its permit or $1500.00, at the permit holder's option, the second time its employee violates Iowa Code § 453A.2(1), within a two-year period, each after a hearing and proper notice; and WHEREAS, a hearing was held on this date by the City Council to determine whether to assess a civil penalty against Deli Mart #2 and at said hearing the City Council heard the facts of the violation and the arguments of the permitee, if any; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF IOWA CITY CITY COUNCIL that the City Council, after notice and hearing, and pursuant to Iowa Code § 453A.22(2) hereby assesses a civil penalty of either $1500.00 or a thirty (30) day suspension of the retail cigarette permit of Deli Mart #2, at the option of Deli Mart #2, pursuant to Iowa Code § 453A.22(2). BE IT FURTHER RESOLVED, that said retail cigarette permitee has ten (10) days from the date of this Resolution to either surrender its retail cigarette permit to the City Clerk who will hold it for a period of thirty (30) days or pay the $1500.00, thereby choosing its ci~l penalty pursuant to Iowa Code §453A.22(2). BE IT FURTHER RESOLVED, that the City Clerk will forward a copy of this Resolution to the Johnson County Attorney's Office, which will then provide a copy of the same to the retail cigarette permit holder via regular mail sent to the permit holder's place of business as it appears on the application for a retail cigarette permit. PASSED AND APPROVED: Mayor, City of Iowa City ATTEST: City Clerk, City of Iowa City Jun 10 03 02:lOp J. Dean Keecan 319-688-27S4 p.2 ;:~ 7 KINNAMON, KINNAMON, RUSSO, MEYER & KEEGAN ATTORNEYS AT LAW AN ASSOCIATION OF SOLE PRACTITIONERS JERALD W. KINNAMON JON M. KINNAMON J. NICHOLAS RUSSO June 10, 2003 MARK C. MEYER J. DEAN KEEGAN City of Iowa City City Clerk 410 East Washington Street Iowa City, Iowa 52240 R.N. RUSSO Dear City Clerk: (1915-1995) This letter is a request to postpone the Delimart 2 hearing, which is scheduled to be on the City Council agenda for this evening, and move it to the June 24, 2003, meeting. This request is based on several factors, most notably a conflict ~vith a travel schedule by this attorney which led to an inability to adequately prepare for this s~:No INOU~RtES TO: hearing. Both Andy Matthews of the Iowa City'Attorney's Office and .J. DEAN KEEGAN Andrew Chappell of the Johnson County Attorney's Office are aware SAVINGS & LOAN BUILDING of this r~quest and do not object to this matter being considered at the 103 EAST COLLEGE ST, June 24, 2003 meeting. SUITE 312 IOWA CITY. IA 52240 Thank you. PHONE: (319) 8B7~900 FAX: (319) 681~2754 sin~ly/J~ WWW. KEEGAN LEGAL.COM INFO~KEEGAN LEGAL.COM 330 FIRST STREET S.E. ~ CEDAR RAP[DSi IA 52401 PHONE: (319) 364-6000 ~ -~ FAX: (319) 688-2754 ~ '~ 111 EaST 3RD STREET SUITE 325 DAVENPORT, IA 52801 PHONE: (319) 32~8489 FAX: (319) 6852754 Prepared by: Mitchel T. Behr, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 03-179 RESOLUTION AUTHORIZING CONVEYANCE OF THE WEST ONE-HALF OF A TVVENTY FOOT WIDE BY SlX'DY FEET LONG VACATED PORTION OF THE ALLEY LOCATED BETWEEN 405 SOUTH SUMMIT STREET AND 338 SOUTH GOVERNOR STREET TO PHYLLIS TUCKER. WHEREAS, Phyllis Tucker, as owner of the adiacent property at 338 South Governor Street, has offered the sum of $3,900.00 for the west one-half of a twenty foot wide by sixty feet long vacated portion of the alley located between 405 South Summit Street and 338 South Governor Street (approximately 600 square feet); and WHEREAS, the City does not need the subject property to provide access to property in the area and there are no infrastructure or easements upon the subject property; and WHEREAS, on January 21, 2003 the City Council adopted a Resolution declaring its intent to convey its interest in the parcel, authorizing the publication of public notice of the proposed conveyance, and setting the date and time for public hearing; and WHEREAS, following public hearing on the proposed conveyance, the City Council finds that the conveyance of the subject property is in the public interest. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that: 1. The Mayor and City Clerk are hereby authorized and directed to execute a Quit Claim Deed conveying the City's interest in the west one-half of a twenty foot wide by sixty feet long vacated portion of the alley located between 405 South Summit Street and 338 South Governor Street to Phyllis Tucker, adjacent property owner, for the sum of $3,900.00. 2. The City Attorney is authorized to deliver said Quit Claim Deed to Phyllis Tucker. The deed, and any other documentation required by Iowa Code §364.7 (2001), shall be recorded by the City Attorney's Office in the Johnson County Recorder's Office at the purchasers' expense. Publication fees for the Notice of Public Hearing for this conveyance will also be at the purchaser's expense. Passed and approved this 101:h day of ,]u ,2003. MAYOR Approved by: City At-to'ney's O~ce ~,//'~/t)~ ATTEST: CITY'C]_ERK ' ' Resolution No. 03-179 Page 2 It was moved by Pfab and seconded by Champi on the Resolution be adopted, and upon roil call there were: AYES: NAYS: ABSENT: X Champion ~' Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilbum Prepared by: Mitchel T. Behr, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. RESOLUTION AUTHORIZING CONVEYANCE OF THE WEST ONE-F, IALF OF A TWEN'F~FOOT WIDE BY SIXTY FEET LONG VACATED PORT,,J~N OF THE ALLEY LO,,CATED BETWEEN 405 SOUTH SUMMIT STREET A/ND 338 SOUTH GOVERNOR,STREET TO PHYLLIS TUCKER. WHEREAS, Phyllis Tu0ker, as owner of the adjacent property at./~38 South Governor Street, has offered the sum of $500~0 for the west one-half of a twenty f/eOt wide by sixty feet long vacated portion of the alley Iocatedkbetween 405 South Summit S.t~et and 338 South Governor Street (approximately 600 square fe~!.;~ and WHEREAS, the ~ity does not nc~d the subject prop, e'rty t(~ provide access to property in the area and there are no ,nfrastructure or ea?ments u~e subject property; and WHEREAS, on January 21, 2003 the~,.City .~,duncil adopted a Resolution declaring its intent to convey its interest in the parcel, authb[~ion of public notice of the proposed conveyance, and setting the date and tim~-public hearing; and ' WHEREAS, following public hearing .~fl the p~;¢osed conveyance, the City Council finds that the conveyance of the subject property/.ip'/in the pu%nterest. NOW, THEREFORE, BE IT HF~EBY RESOLVEOk\BY THE CITY COUNCIL OF IOWA CITY, IOWA, that: // '\ / 1. The Mayor and Cit~Clerk are hereby authorize~X,and directed to execute a Quit Claim Deed conveying tic City's interest in the west one-I~lf of a twenty foot wide by sixty feet long vacated port~n of the alley located between 405~outh Summit Street and 338 South Governor Stree?~o Phyllis Tucker, adjacent property ov~r, for the sum of $500.00. 2. The City AttCney is authorized to deliver said Quit Clai~ Deed to Phyllis Tucker. The deed, and ~iny other documentation required by Iowa (~ode §364.7 (2001), shall be recorded ~ the City Attorney's Office in the Johnson Cob~nty Recorder's Office at the purchase,Cs' expense. Publication fees for the Notice ~f Public Hearing for this convey~ce will also be at the purchaser's expense. / Passed an.,~/a'pproved this day of ,2003. MAYOR Approved by: C'it~/Attorney's Office CITY CLERK Prepared by: Mitchel T. Behr, Asst. City Atty., 410 E. Washington St., iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. 03-180 RESOLUTION AUTHORIZING CONVEYANCE OF THE EAST ONE-HALF OF A TWENTY FOOT WIDE BY SIXTY FEET LONG VACATED PORTION OF THE ALLEY LOCATED BETWEEN 405 SOUTH SUMMIT STREET AND 338 SOUTH GOVERNOR STREET TO SUE M. TRAVlS AND ANDREW D. ROBERTSON. WHEREAS, Sue M. Travis and Andrew D. Robedson, as owners of the adjacent property at 405 South Summit Street, have offered the sum of $3,t20.00 for the east one-half of a twenty foot wide by sixty feet long vacated portion of the alley located between 405 South Summit Street and 338 South Governor Street (approximately 600 square feet); and WHEREAS, the City does not need the subject property to provide access to property in the area and there are no infrastructure or easements upon the subject property; and WHEREAS, on January 21, 2003 the City Council adopted a Resolution declaring its intent to convey its interest in the parcel, authorizing the publication of public notice of the proposed conveyance, and setting the date and time for public hearing; and WHEREAS, following public hearing on the proposed conveyance, the City Council finds that the conveyance of the subject property is in the public interest. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that: 1. The Mayor and City Clerk are hereby authorized and directed to execute a Quit Claim Deed conveying the City's interest in the east one-half of a twenty foot wide by sixty feet long vacated portion of the alley located between 405 South Summit Street and 338 South Governor Street to Sue M. Travis and Andrew D. Robertson, adjacent property owners, for the sum of $3,120.00. 2. The City Attorney is authorized to deliver said Quit Claim Deed to Sue M. Travis and Andrew D. Robertson. The deed, and any other documentation required by Iowa Code {}364.7 (2001), shall be recorded by the City Attorney's Office in the Johnson County Recorder's Office at the purchasers' expense. Publication fees for the Notice of Public Hearing for this conveyance will also be at the purchasers' expense. Passed and approved this lOth day of June ,20031 · -- ' ATTEST: ~ ~ ~ Mtb/b/travis-robertson CITY'CLERK Resolution No. 03-180 Page 2 It was moved by Vanderhoef and seconded by Pfab the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell ~' .Pfab X Vanderhoef X Wilbum Prepared by: Mitchel T. Behr, Asst. City Atty., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030 RESOLUTION NO. RESOLUTION AUTHORIZING CONVEYANCE OF THE EAST ONE-HALF OF A TWENTY FOOT WIDE BY SIXTY FEET LONG VACATED PORTION OF THE ALLEY L O~CATED BETWEEN 405 SOUTH SU M MIT STRE/ET AND 338 SOUTH GOVERNO~ STREET TO SUE M. TRAVIS AND ANDREV)/D. ROBERTSON. WHEREAS, Sue M."Travis and Andrew D. Robertson, as own/ef's of the adjacent property at 405 South Summit Street, have offered the sum of $500.00 for th,,e'east one-half of a twenty foot wide by sixty feet long vacated portion of the alley located betwe,,~n 405 South Summit Street and 338 South Governor Street (approximately 600 square feet); ~'d WHEREAS, the City does not need the subject prope~y to provide access to property in the area and there are no infrastructure or easements upon~e subject property; and WHEREAS, on January 21, 2003 the City Coj,uflcil adopted a Resolution declaring its intent to convey its interest in the parcel, authorizing/the publication of public notice of the proposed conveyance, and setting the date and time fo/pub c hearing; and WHEREAS, following public hearing,on ~e proposed conveyance, the City Council finds that the conveyance of the subject property is"~0?the public interest. NOW, THEREFORE, BE IT HER ESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that: 1. The Mayor and City Clerk are he,by authorized and directed to execute a Quit Claim Deed conveying the C~y's interest ir~the east one-half of a twenty foot wide by sixty feet long vacated portion of the alley Iocat~l between 405 South Summit Street and 338 South Governor Street to She M Travis and ,~drew D. Robertson, adjacent property owners, for the sum of $500.001 2. The City AttorneY is authorized to deliver~said Quit Claim Deed to Sue M. Travis and Andrew D. RoSertson. The deed, and any ~ther documentation required by Iowa Code {}364.7 (2001)i shall be recorded by the Cit~ Attorney's Office in the Johnson County Recorder's Office at the purchasers' expense.~Publication fees for the Notice of Public Hearing for this conveyance will also be at the pu~hasers' expense. Passed and approved this day of x, ,2003. Ap.~ro. ro//~_~ MAYOR ~f~r.,f~ ATTEST: CITY CLERK City Attorney's Office mtb/b/travis-robertson Prepared by: Jeff Davidson, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5252 RESOLUTION NO. 03-181 RESOLUTION AWARDING $15,000 IN FUNDS TO UNITED ACTION FOR YOUTH FOR PRE-EMPLOYMENT AND EMPLOYMENT TRAINING FOR AT- RISK YOUTH. WHEREAS, City of Iowa City has available $15,000 in funds for pre-employment and employment training for at-risk youth; and WHEREAS, the City of Iowa City issued a Request for Proposals for said funds and received three responses; and WHEREAS, JCCOG staff has evaluated the three proposals and determined that the proposal from United Action for Youth, in association with Goodwill Industries and Workforce Investment Act with Youth through Kirkwood Community College, is the superior proposal. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Mayor is authorized to sign and the City Clerk to attest the award of $15,000 in funds to United Action for Youth for pre-employment and employment training for at-risk youth during fiscal year 04. Passed and approved this 10th day of June ,20 03 (~I~LERK City Attorney's Office It was moved by Champ'ion and seconded by Vandet'hoef the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTAIN: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef Wilbum X .,CCOG m e m o Date: June 4, 2003 To: Steve A, tkins, City Manager From: Lind~JSeverson, Human Services Coordinator, JCCOG Re: Request for Proposal (RFP) for pre-employment and employment training for at-risk youth - Recommendation for Award The RFP was distributed to four local agencies' that either provide youth services and/or employment training. A fifth local agency contacted us and requested information. The total available funding is $15,000. Three applications were received: · Mayor's Youth Employment Program [MYEP] (with Iowa City Parks and Rec) · Neighborhood Centers of Johnson County (with Institute for Social and Economic Development and Goodwill Industries) · United Action for Youth (with Goodwill Industries and Workforce Investment Act with youth through Kirkwood Community College) All three applications met all of the requirements outlined in the RFP. Applications were reviewed by three JCCOG staff, who make the following recommendation: We find the United Action for Youth application superior and recommend City of Iowa City funding for FY04 for the following reasons: · services/activities clearly outlined in four phases with appropriate activities that will progressively develop employment skills; · the project would work with five youth at a time (five sessions throughout the year) which encourages interaction between participants and staff; and · periodic group meetings and enrichment activity/field trip quarterly; and · evaluation/expected outcomes were identified for each component of the project. All three applicants indicated they had communicated with and mutually agreed to work with whatever agency received the grant. Let me know how you would like us to proceed. cc: Jeff Davidson CCOG Date: 0une4, 2003 To: Steve ^tkins, Gity Maria§er From: Linda,'~r~n, Human Services Goordinator, JCCOG Re: Request for Proposal (RFP) for pre-employment and employment training for at-risk youth - Recommendation for Award The RFP was distributed to four local agencies that either provide youth services and/or employment training. A fifth local agency contacted us and requested information. The total available funding is $15,000. Three applications were received: · Mayor's Youth Employment Program [MYEP] (with Iowa City Parks and Rec) · Neighborhood Centers of Johnson County (with Institute for Social and Economic Development and Goodwill Industries) · United Action for Youth (with Goodwill Industries and Workforce Investment Act with youth through Kirkwood Community College) All three applications met all of the requirements outlined in the RFP. Applications were reviewed by three JCCOG staff, who make the following recommendation: We find the United Action for Youth application superior and recommend City of Iowa City. funding for FY04 for the following masons: · services/activities clearly outlined in four phases with appropriate activities that will progressively develop employment skills; · the project would work with five youth at a time (five sessions throughout the year) which encourages interaction between participants and staff; and · periodic group meetings and enrichment activity/field trip quarterly; and · evaluation/expected outcomes were identified for each component of the project. All three applicants indicated they had communicated with and mutually agreed to work with whatever agency received the grant, Let me know how you would like us to proceed. cc: Jeff Davidson Cover Sheet Date: May 9, 2003 Address: .Mayor's Youth Employment Program (MYEP) 1425 N Dodge St. P.O. Box 307 Iowa City, IA 52244 Contact Person: Cokie Ikerd Executive Director Phone #: 319-341-0060 Fax #: 319-341-0059 E-mail: myep~soli.inav.net Amount of Request: $15,000 Signature of Executive Director Date Abstract The Mayor's Youth Employment Program (MYEP), administrator of this grant and the City of Iowa City (COIC) Parks and Recreation Department, the active employment sight, along with ten additional youth serving agencies will host employment programming for at risk youth between the ages of 14 and 21. The goal of this project is to absorb vast amounts of unstructured/unsupervised time with an integrated thematic instruction with a cognitive and affective project approach that will guarantee an experiential employment learning program. The primary goal is to teach youth about the world of work and employment possibilities. This will be achieved through pre-employment and employment training through a mentoring process and on-the-job training that instills self-esteem and independence in the participants. MYEP will provide youth with employment and pre-employment skills including, but not limited to: filling out applications, proper interviewing procedures, following directions, appropriate work attire, punctuality, positive attitudes, interpersonal relations, communication skills, and attendance. This will be done with the vast amount of pre-employment and employment curriculum already in place within the MYEP organization. The City of Iowa City (COIC) Parks and Recreation Department will provide work sites for at-risk youth between the ages of 14 through 21 who reside in Iowa City. The COIC Parks and Recreation Department staff will supply the supervision of the youth. Staff will serve as mentors, assisting youth in dealing with the community, co-workers, and supervisors. MYEP is requesting a total of $15,000, all of which will be spent on youth wages and benefits to ensure the effectiveness of an on-the-job training approach. Mayor's Youth Employment Program City of Iowa City Pre-Employment and Employment Training Grant Narrative A. Program Description 1. Describe services/activities to be provided, including collaboration with other providers. The Mayor's Youth Employment Program (MYEP) will provide pre-employment and employment training to at-risk youth between the ages of 14 through 21 residing in Iowa City. (At-risk youth is defined as but not limited to low income, pregnant and parenting teens, single- parent family, adjudicated youth, run away, homeless, truant, or any combination.) All services will be presented with sensitivity to gender, race, and ability. MYEP will collaborate with the City of Iowa City (COIC) Parks and Recreation Department to provide on-the-job training. This experience will serve to help the at-risk youth become successful in securing competitive employment within the community. MYEP will pay the youth a subsidized wage while they are engaged in the on-the-job training. A subsidized wage is paid by MYEP for the youth to work at a chosen job in order to simulate the realism of the employment situation. This instills pride and self-esteem in the youth for them to receive an actual paycheck as opposed to a stipend. Prior to actually participating in the on-the-job training, youth will be required to demonstrate a mastery of pre-employment skills such as completing applications, proper interviewing skills, appropriate clothing attire for an interview, and attendance. The City of Iowa City Parks and Recreation Department has a wide variety of employment opportunities; youth will obtain a wide variety of skills that transfer to other employment in the community. MYEP will teach a multitude of soft employment skills, such as punctuality, getting along with co-workers and supervisors, communicating with supervisors when you are unable to attend work, reliability, and conflict resolution. COIC Parks and Recreation will profit from the labors of these youth, which in turn benefits the entire Iowa City community. MYEP will assist the youth with job Mayor's Youth Employment Program City of Iowa City Pre-Employment and Employment Training Grant strategizing, through completion of the Holland's Self-Directed Search Assessment, Career Strategies - "How to get and keep a job" (workbook), and a portfolio of applications, resume, reference letters, and networking that will be available to the youth when they complete the program and wish to obtain other employment. MYEP will provide employment opportunities directly linked to academic and occupational learning; leadership development opportunities, which may include such activities as positive social behavior and soft skills, decision making, team work and other activities; and follow up services. Adult mentoring will occur during program participation by the work site supervisors. MYEP will collaborate with the following local entities in order seek referrals. Iowa City Community School District Johnson County Department of Human Services Johnson County Juvenile Court Services Neighborhood Centers of Johnson County United Action for Youth Youth Homes, a Division of Four Oaks of Iowa ACE - Lutheran Social Services Youth Leadership Program - Community Corrections Improvement Association Workforce Investment Act- Promise Jobs Program JCCOG Human Services Planner 2. Specify how services/activities will address the need for pre-employment and employment training for at-risk youth. MYEP proposes to serve approximately 19 Iowa City at-risk youth between the ages of 14 through 21 who require assistance with pre-employment and employment skills. At-risk youth tend to need assistance managing free time. There are many hours that these individuals are outside of school and have nothing to do. MYEP will occupy the prime times after school and in 2 Mayor's Youth Employment Program City of Iowa City Pre-Employment and Employment Training Grant the summer with pre-employment and employment activities to occupy some of this free time. The availability of MYEP will institute integrated thematic instruction with a cognitive and affective project approach that will guarantee an experiential learning experience. Pre-employment assistance is provided to individuals as they begin their attempts to find employment. Services may include, but are not limited to: identification of employment barriers; preparation of Individual Vocational Plans; job leads; resume preparation; and interviewing tips. Career planning and life skills are offered through seminars, workshops, and/or one-on-one discussions to guide individuals in reaching their personal and career goals. Topics may include, but are not limited to: self assessments (pre and post tests of approximately 7 questions); standardized assessments (Self-Directed Search Assessment); personal experience reviews; career goals; time management; budgeting and financial planning; interpersonal skills; conflict resolution; anger management; motivational training; self-esteem building; leadership development; and decision-making skills. The A.P.P.L.E. (Applying Practical Principles for a Lifetime of Employment) Resource Guide will be the curriculum utilized to expose youth to the afore mentioned activities. This curriculum is part of the MYEP resource library. On the job assistance, which benefits both the employer and the employee, may include, but are not limited to: job coaching; conflict mediation; on-site monitoring; skill development; follow-through; and on-going counseling. MYEP and the COIC Parks and Recreation staff will be mutually responsible for these afore mentioned efforts to ensure the success of the on-the-job training. 3. Identify materials and equipment to be purchased and how the purchase relates to the proposed services/activities. MYEP will require each youth to participate in training through The A.P.P.L.E. (Applying Practical Principles for a Lifetime of Employment) Resource Guide. This guide will be utilized throughout the duration of a youth's involvement with MYEP. This curriculum provides broad Mayor's Youth Employment Program City of Iowa City Pre-Employment and Employment Training Grant pre-employment and employment training, from assessing life values to filling out the W-4 documents correctly. MYEP will be providing as an in-kind contribution the necessary pre-employment and employment training materials and paper work for the youth to utilize during their involvement with the program. In addition to the afore mentioned items, availability of computers, resume software and paper, video tapes, television/VCR, classroom, bicycle repair shop, sunshine van, and The A.P.P.L.E. Resource Guide curriculum will be readily available to all participants as an in-kind contribution from MYEP. 4. Identify transportation and other expenses that will be part of the program. MYEP will encourage youth to utilize the available transportation resources throughout the community. MYEP will provide assistance with learning the Iowa City Public Transit system. In addition to the public transportation, there may be bikes available from the MYEP bike shop. Each youth could have the oppommity to repair a bike for herself to utilize as a mode of transportation; in addition she would also be learning pertinent employment skills. Lastly, MYEP has a Variety Club Sunshine Van that can be utilized for transportation purposes. Bikes and the van will be an in-kind contribution from MYEP. MYEP expects to serve 15 youth during the summer, with that number dropping off to around 4-5 during the school year. Opportunities for participation during the school year will depend upon several factors, including but not limited to: Park and Recreation needs, school schedules, and the development of and cooperation with additional work sites. 4 Mayor's Youth Employment Program City of Iowa City Pre-Employment and Employment Training Grant B. Program Evaluation Program evaluation will occur on two levels: MYEP will provide participating youth, guardians, teachers, worksites, and other appropriate entities with satisfaction surveys evePy 60 days. MYEP will be responsible for compiling these evaluations and responding appropriately to individual concerns. MYEP will use the same outcome based process of review that is used by The Council on Accreditation, the only validated system of outcome measurements available in human services. In addition to individual evaluations, MYEP will evaluate the success of the program in meeting the following goals: Goals Objectives Outcomes A. MYEP will serve at least 19 A-I MYEP will work with referral 1) At least 19 at-risk youth will eligible youth, sources to identify eligible youth, participate in pre-employment and A-2 MYEP will meet a need in the employment training. community to keep at-risk youth 2) Work is available for youth who constructively occupied, currently struggle to obtain employment. B. MYEP will expose participating A-1 MYEP will collaborate with 1) Pre and post tests will show a gain in ~outh to a wide range of employment individual youth, parents, teachers, and knowledge of employment skills ~ossibilities other service providers to identify 2) Placement at an appropriate work employment barriers and to prepare site, suitable to learning employment individualized vocational plans (IVP) for skills of interest. all youth participants. A-2 Administer pre/post tests to measure knowledge and employment skills C. Participating youth will provide at C-1 MYEP and COIC Parks and 1) COIC Parks and Rec receives least 1,500 hours of work to the COIC Recreation departmem will collaborate additional help during fight budget Parks and Rec Department. on employment training for at-risk youth, times. C-2 Youth gain knowledge regarding the 2) Youth work contributes to the overall thoctinns of a Parks and Recreation quality of life of the residents of Iowa Department and all of the employment City. opportunities involved. D. Youth will earn at least $9,000 D-1 Youth will acquired self-esteem 1) Youth who typically struggle through participation in this program from earning a wage. financially earn greater financial D-2 Youth will gain independence from freedom. eaminl~ a paycheck. E. Involved youth develop critical E-1 Increase exposure to participating 1) Program participants move on to work skills, youth of soft and hard employment skills community employment. E-2 Youth will be exposed to a multitude 2) Pre/post tests will show a gain in of employment settings, skills acquired. F. Involved youth make positive and F-l Occupy prime time during which 1) Involved youth experience fewer productive use of their time. youth tend to experience arrests. Mayor's Youth Employment Program City of Iowa City Pre-Employment and Employment Training Grant Provider Qualifications The Mayor's Youth Employment Program (MYEP) has provided employment opportunities for local youth since 1968. MYEP has a great deal of both experience and success in developing and implementing employment and entrepreneurial programs. MYEP has successfully directed YWP/Young Adult Component Programs (formerly known as ICC/Young Adult Component Programs) and ICC/Summer Component Programs for Johnson County; Mississippi River Conservation Corps and Greater Mississippi River Conservation Corps Programs; Iowa Department of Transportation Urban Youth Corps Programs; ICCSD In-School Programs; Department of Education Pregnant and Parenting Teen Employment Opportunity Programs; Juvenile Crime Prevention Programs; Project Wheel; Programs for homeless youth in collaboration with Youth Homes, a Division of Four Oaks; and several HUD-funded programs including "We Deliver - entrepreneurial program" and STAR, employment for homeless adults, and Community Development Block Grant (CDBG) funded programs. MYEP has been providing pre-employment and employment training opportunities to local area youth for the past 35 years. The staff currently at MYEP has over 30 years experience in working with at-risk youth in the non-profit genre. Cokie Ikerd has worked in all facets of MYEP for twelve years, including fiscal administration, client services, program development, job coaching, employment training, and currently the Executive Director. She has her B.S. in Psychology from the University of Iowa and M.B.A. from the University of Iowa with an emphasis in non-profit management and training and development. Rod Sullivan has been employed with MYEP for one year and brings with him 16 years of experience in human services. He has his B.A. from the University of Iowa and brings employment training experience from his employment with The State of Iowa Department of Human Services and The ARC of Johnson CoUnty. Mayor's Youth Employment Program City of Iowa City Pre-Employment and Employment Training Grant Between these two individuals, they have over 25 years of budget management experience and will work in close collaboration to monitor the budget and progression of the project to ensure its success. MYEP has a Certified Public Accountant on the Board of Directors and he also serves on the finance committee which oversees the monthly financial statements and assists with annual preparation of the agency budget. In addition, MYEP receives an annual outside audit from a local Certified Public Accounting firm. Proposed Budget: The budget should be on this form. Reasonable administrative costs may be included. Include an explanation of the budget and describe how the City of Iowa City funding will fit within your other soumes of funding. Identify sources of other funding. Budgets should be based on the 2004 Fiscal Year (July 1, 2003 - June 30, 2004). City of Iowa Other Funding $ Total Cit~/Request Amount/Source Salaries & Personnel $15,000 (COIC work site supervisors & Salaries/Benefits $15,000 $0 mentors/MYEP - In-kind} Other: Salaries Subtotal $15,000 $0 Program Costs (provide detail, I.e.:) Transportation $500 $0 MYEP - In-kind Incentives $15,890 $15,890 Enrollees ($6.00 x 15 youth x 20 hrs/wk x 5 wks) $9,000 $9,000 FICA $689 $689 Enrollees ($6.00 x 4 youth x 8 hrs/wk x 30 wks) $5,760 $5,760 FICA $441 $441 The $890 will be paid through MYEP's Aid to Participant Supports Subtotal: $16,390 $15,890 Agencies money from the COIC Equipment (provide detail) Equipment Subtotal: $0 $0 Other (provide detail) Employment Surveys, Applications, Vidoe Tapes, The A.P.P.L.E. Resource Guide, etc. $1,500 $0 MYEP - In-Kind Other Subtotal: $1,500 $0 TOTAL DIRECT $32,890 $15,890 Administration: Payroll processing $300 $0 MYEP - In-kind TOTAL INDIRECT $300 $0 TOTAL EXPENDITURES $33,190 $15,890 MYEP is only requestin~l $15,000 NeighborhOod Centers of Johnson County PO Box 2491 Iowa City, Iowa 52244 Date: May 9, 2003 COntact Person: Phone: (31 FAX: (31 e-maih Amouflt Requested: Director An after school or summer job offers a young person a chance to see the outside world, meet new people, learn a trade, grow in personal confidence, and experience a taste of financial freedom. But for many low-income youth in Iowa City, knowing where to look or how to go about getting the really good part-timejob is difficult With the support ofthe City oflowa City, Neighborhood · Centers will create the Future Leaders In Gea[for Higher Training (FLIGHT) program to '~, . help low-income youth find their first job. In collaboration with the Institute for Social and Eco~ ~ nomic Development, The Workplace Leaming Connection and Goodwill Industries, FLIGHT will ,~ provide job training, job shadowing, employment and entmpreneurship training to 25 Iow-income youth ages 14-21. Agency Overview The Neighborhood Centers of Johnson County is a prevention-focused, neighborhood~ based human service agency. We operate three Centers in Johnson County. Two are located in very low-income neighborhoods in Iowa City, and a third Family Resource Center is located in western Johnson County serving thc rural communities in thc Clear Creek Amana School District. In addition, we have programming for children and families from throughout Iowa City. For instance, wc reach many children and families from the Grant Wood elementary attendance area and thc Forest View mobile home court on thc north side of thc city. Our Centers have a long-term commitment to improving the quality of life for families that live in Johnson County's low-income neighborhoods. We meet that commitment by providing consistent, stable and ongoing support for youth and families--not waiting for a problem or crisis before reaching out to a family. As a neighborhood-based agency, our close contact with children and families allows us to can-y out a structured, community- centered approach to programming while also working proactively to detect early signs of trouble. This combination of close, informal contact and formal progranuning makes the Neighborhood Centers a uniquely appropriate agency for prevention work. Through thc guidance of families, we developed a collection of value statements and key program elements. Thc combination ofthc values and their programmatic implementation has led to successful outcomes for youth and families. The key clements and value statements are focused in the following eight areas: 1) family partnership in programs; 2) strengthening formal and informal support networks; 3) fostering individual self-awareness and growth; 4) exposure to diverse experiences; 5) commitment to lifelong learning; 6) self-esteem and well-being; 7) safety and health; and 8) contributing to the community. Broadway and Pheasant Ridge Neighborhoods: Risk Factors and Needs Analysis The Broadway neighborhood is comprised of multiple 10w-income housing complexes. In fact, sixteen percent of Johnson County's low-income housing is concentrated in the five-block area that is the Broadway neighborhood. There is also a Transitional Housing Program and a residential program for victims of domestic violence. Both school and census data show that demographically the neighborhood is very unique to Iowa City, with a 49% minority population, compared to 12% for the entire city. The percentage of African American families living on South Broadway Street could be as high as 75%. The Broadway neighborhood also has an 11% higher concentration of youth than in Iowa City as a whole (Avery, Gates, Harman and Wellner, Strengthening Neighborhoods Through Equity Planning: The Broadway Crosspark Study, May 2000). The concentration of low-income and transitional housing creates considerable instability for vulnerable families, thc neighborhood and the school. "~""~.~N¢ ¢ The Pheas~t Ridge Neighborhood is located on the west side of Iowa City and is made up of predominantly subsidized apartment complexes. At the heart of the neighborhood is the Pheasant Ridge complex, a Housing and Urban Development (HUD) project constructed in 1970 with 250 units In addition to the Pheasant Ridge complex, the neighborhood consists of other large rental developments that include low-income families. In 1990, HUD officially designated the neighborhood census tract as low- income making it automatically eligible for designated federal support. In addition, the neighborhood is very diverse: Persons of color make up around 70% of the Pheasant Ridge population. Without question, it is a neighborhood that is unique in Iowa. As should be expected, children residing in the Pheasant Ridge Neighborhood are very diverse and very low-income. Unfortunately, as gang related activity becomes more prevalent throughout the country, Iowa City neighborhoods have become more vulnerable to their insurgency as well. Since the mid-90s, there have been an increasing number of reports of weapons arrests and shots fired in what has been described by police as gang-related incidents. In 1999, a teenager was shot in a dispute over drugs near our Broadway Center and three teenagers were arrested for the brutal murder of a.man in a gang and drug related incident. The Iowa City Police Department noted gang members are coming to Iowa City from the prison system ready to "claim" Iowa City, and have been involved in aggressive recruitment of youth in the neighborhood. Police and neighborhood residents noticed a transition in 1998 from the more superficial gang behavior and dress to being seduced by the commercial side of gang life: i.e., profits from drug sales. Youth of the neighbOrhood are finding the financial rewards, social acceptance and bonding to be very compelling. Program Description: Successful Employment for Youth Research shows that teens typically enter the world of work via a parent connection. Unfortunately, children from lOw-income families are not well connected to potential youth employers and have a much more difficult time finding their first job. However, when a young person does find a job and has a successful experience, it sets a course for a more productive and successful working life. The goal of FLIGHT is ultimately to move youth into jobs in the community. The FLIGHT program will target 25 low,income Iowa City youth ages 14-21 with three primary components of support: 1) basic employment skills training; 2)job shadowing and work experience opportunities; and 3) entrepreneurship training and small business development. Programming will nm throughout the year with a more concentrated effort on job-shadowing and employment during the summer months. FLIGHT will recruit youth primarily from the Broadway and Pheasant Ridge neighborhoods, but will be open to youth throughout Iowa City. Youth will fill out an application to start the enrollment process that will include an orientation for youth and parents. After the orientation youth will he asked to sign an agreement that will outline roles and responsibilities for the youths, parents and the Neighborhood Centers and its parmers. 2 Pre-Employment Training All 25 youth enrolled in FLIGHT will go through the a pre-employment training that will feature a curriculum from Goodwill Industries. Goodwill will train the FLIGHT job coach to present the curriculum. The curriculum is designed to build basic workplace skills and enhance self-confidence. The training also emphasizes the importance of"sot~ skills" such as attendance, appearance, promptness, and relationships with co-workers and customers. The training will also cover strategies for finding a job as well as how to fill out an application and presenting yourself in an interview. In addition, the Workplace Connection will assist with job shadowing by helping tailor the Goodwill curriculum to youth and helping youth connect the job shadowing experiences to their academic program. Job Shadowing and Work Experience One of the primary goals of FLIGHT is to help youth get a job in the community. However, making that transition may require various amounts of support depending on variables such as age, experience, enthusiasm and transportation. In this component of the program, we will be moving from training into connections with employers and experience as an employee. In years past, Neighborhood Centers has worked with a number of employer hosts in and around our neighborhoods that offered job shadowing opporttmities for our youth. Unfortunately, because of funding cuts, we no longer have staff available to serve as job coach and to sustain relationships with the various job shadowing sites. Through FLIGHT, and with the assistance the Workplace Learning Connection, we will rekindle our past employer relationships and develop new relationships. The job shadowing experience helps the young person connect the training experience with real life work situations. Youth will prepare questions for the employer prior to their job shadow experience and will be given instructions on dressing appropriately for their visit. In addition, we will work closely with the Workplace Learning Connection to help prepare the employer host through a general orientation that explains, among other things, what job shadowing is, why itis important and host responsibilities. The employer will also complete an evaluation to assist us in the improvement of the job shadowing experience for hosts and youth. For most young people, the pride and satisfaction of a job well done are important, but earning money is a critical part of the work experience. Therefore the FLIGHT program will include a work experience component. This component will include incentive pay for an employment experience. The work experience component would include 10 youth during the school year and 12 during the summer. The work experience will be divided into two primary categories - work crews and individual placements with employer hosts. In the past, we have organized crews to do work on a contractual basis with outside sources. This has helped defray the cost for youth incentives. Individual work 3 experience placements will occur both inside and outside the agency. Placements outside the agency generally be an extension of the job shadowing experience. Entrepreneurship Training and Small Business Development Neighborhood Centers and the FLIGHT program will partner with the Institute for Social and Economic Development (ISED) to start the Youth Entrepreneur Club. The Entrepreneur Club is a new ISED program to provide a hands-on immersion in self- employment for disadvantaged youth in Iowa City. The program is open to 20-30 area youths between the ages of 14-17 from low-income families. Student participants meet once weekly to learn basic self-employment skills from an adapted version of ISED's Microenterprise Training Curriculum that has helped more than 920 low-income Iowans start or expand small businesses. In this curriculum participants will be introduced to a variety of topics including: · The advantages and responsibilities of self employment · The legal structure of businesses · How and why to write a business plan · Marketing and selling a product or service · Basic accounting skills and business taxes · Raising capital to start a venture · Managing the day tO day operations of a business Each session is three hours in length. In the early stages, the time is all classroom based. As the learning curve accelerates, the later sessions include the development of individual or team business plans based upon the concept of manufacturing and selling printed t- shirts. Working alone or in groups, participants identify a target market, define the shirt design, negotiate a wholesale price with local screen printers, and contract for the production of the product. Each individual will be given a budget, with the option to pool funds by working collaboratively, to produce the most marketable product possible to maximize profit. As the process evolves, participants will learn the real ins and outs of what it takes to be a business owner. Once the shirts have been produced, participants will vie for the honor of being the most profitable entrepreneur. Throughout the sales process they leam to account for income and expenses, create basic financial statements, and learn what they mean in real life application. The sales generated from the shirts are pooled and at the end of the summer program those students who complete the program receive a mutual fund or savings bond in the amount of $200. 4 Evaluation: Tracking Program Success Of course, successful employment is the best measure of success for the FLIGHT program. However, as with other Neighborhood Centers programming, our expectations for FLIGHT participants will include school (and summer school) attendance, school performance and being a good citizen and leader to younger children. There a few key variables that we will track in determining the success of FLIGHT. Those include: · Job success as measured by the FLIGHT participant, employer and Neighborhood Centers' job coach. · FLIGHT program attendance records. · Truancy rates for participants enrolled in summer school. · Academic performance and credits earned in school and summer school. · Attendance and involvement in extra-curricular activities during the regular school year. · Juvenile Court referrals. Provider Qualifications Neighborhood Centers of Johnson County is a community-based, family-centered human services agency. Our programs and activities reach over 200 children and up to 100 adults each day. Our continuum of programs begin with child development programs for infants, toddlers and preschoolers and continues with in-school and afterschool prevention programming for school-age children. In addition, we also work closely with parents and other adults through our Even Start Family Literacy Program and our Family Support program. Neighborhood Cemers of Johnson County has a reputation for providing quality programming that is adaptive to the changing needs of the areas we serve. We are recognized for our youth programming and operate a top quality child development program accredited by the National Association for the Education of the Young Child (NAEYC) and acknowledged for its success with sometimes challenging populations. We employ 50 full time staff and have an operating budget of $1.4 million. Our funders include, but are not limited to the following: 1) Iowa Department of Education; 2) Department of Human Services; 3) Iowa Department of Public Health; 4) Iowa Department of Human Rights; 5) Head Start, 6) U.S. Department of Agriculture; 7) City of Iowa City; 8) Johnson County; 9) United Way and; 10) twenty-five business and corporate sponsors. We are a 501(c)3 nonprofit governed by a volunteer board of directors. 5 United Action for Youth and Mayor's Youth Employment Program We recognize that we are competing with United Action for Youth and Mayor's Youth for this grant funding. We also would like to acknowledge that regardless of which agency prevails in this process, we will offer our full assistance and support in furthering the goal of youth employment in Iowa City. FLIGHT Program Workplan 2003-2004 Secure · Increase FLIGHT · Recruit and enroll 25 Iow-income youth lages !4-21 ) in the , Job success afterschool and participants' .~ob FLIGHT program during the first month of the program. summer jobs for readiness skills. , Program Iow-income · Complete applications and conduct orientation for enrolled attendance youth enrolled * Create .iob shadow- youth and their parents, records in Iowa City lng learning oppor- tunities for Iow- · All enrollees will sign a "Contract of Participation" outlining , Truancy rates for income youth, roles expectations for all parties, participants enrolled in · Build relationships · Use Goodwill employment skills training to conduct initial summer school with youth employ- pre-placement instruction for all 25 youth enrolled in FLIGHT. ers in the commu- · Academic nity. · Collaborate with the ~X/orkplace Learning Connection to performance and recruit 10 employer hosts for FLIGHT job shadowing compo- credits earned in · Increase employ- nent. in school {and ment opportunities summer school) for Iow-income · Place 15 youth in a job shadow experience with employer youth in Iowa City. hosts during the first year program. · Attendance and involvement in · Create training · Provide 4 community building activities for participants and extracurricular opportunities for their parent(s)/guardian(s) IFamily Night, parent pre-employ- activities during Iow-income youth ment visits, special events, Family Picnic). the regular school to learn about year on file entrepreneurship ~ Provide afterschool work experience for 10 youth during the and self employ- school year. · Juvenile Court ment. referrals , Provide summer employment for 12 youth 4 hours per day for 8 weeks. · Organize 2 work crews to do contractual work during the summer and afterschool in various locations such as Iowa City Parks and Recreation (trail maintenance], Project Green Ilandscaping), and Southgate Development (cleaning). · Enroll 25 FLIGHT participants in ISED Youth Entrepreneur Club. Proposed Budget: The budget should be on this form. Reasonable administrative costs may be included. Include an explanation of the budget and describe how the City of Iowa City funding will fit within your other sources of funding. Identify sources of other funding. Budgets should be based on the 2004 Fiscal Year (July 1, 2003 - June 30, 2004). Total City of Iowa City Other Funding Request $ Amount/Source Salaries & personnel Salaries/benefits $12,350 $10,880 $1,470/Americorps Other: Salaries Subtotal: $12,350 $10,880 $1,470 Program Costs provide detail, i.e.: Transportation Incentives $ 9,064 $ 4,120 $ 4,944/Contract Sources Participant Supports Subtotal: $ 9,064 $ 4,120 $ 4,944 Equipment (provide detail) Equipment Subtotal: Other (provide detail) Training $ 5,000 $ 5,000/ISED Other Subtotal: $ 5,000 $ 5,000 TOTAL DIRECT $ 26,414 $15,000 $11,414 Administration TOTAL INDIRECT TOTAL EXPENDITURES $ 26,414 $15,000 $11,414 phone 319-338-2331 cr, aHnff opportunity, ~a~in~ ~npa~.~ fax 319~338-5824 www.ised, org May 8, 2003 Brian Loring, Executive Director Neighborhqod Centers of Johnson County P.O. Box 2491 Iowa City, Iowa 52244 Dear Brian: On behalf of ISED, the Institute for Social and Economic Development, I would like to offer our support in your application for resources to create this vital new training program for our community's young people. Clearly, we all know that employment (including self-employment) offers youth the opportunity to view the outside world in a new way, to reach out and meet new people, to learn valuable life and trade skills, and to grow in personal confidence. · The ability to create income from labor and the first taste of financial freedom in a young person's hfe is an important milestone. But for many Iow-income youth in Iowa City, this is often a dream rather than a reality. Without familial support or other networks these young people don't know where to look for a job and in the current economy there is increasing competition for good pan-time jobs. We can see that FLIGHT (Future Leaders in Gear for Higher Training) will offer the support that is so critical, especially in the Broadway and Pheasant Ridge neighborhoods. The estimated 25 teens/young teens that will participate are going to gain tangible skills and marketable experience through pre- employment training, job shadowing, actual work expedenqe, entrepreneurial training and self- employment ventures. Therefore we encourage the support of City and other community partners to join in this program to open new OpPortunities so that all our children have the potential to be self-sufficient community and family members in the long term. Director of Microenterprise Iowa Locations: Cedar Rapids, Davenport, Des Moines, Sioux City and Waterloo Other Locations: Newark, DE; Washington, DC; Louisville, KY; Gulfport, MS; Omaha, NE; New City, NY; and Salt Lake City, UT GOODWILL INDUSTRIES of Southeast Iowa ,, ./ Goodwill Works. May 9, 2003 Brian Loring Executive Director Neighborhood Centers of Johnson County P.O. Box 2491 Iowa City, IA 52244 Dear Bdan: We would be happy to assist you with the FLIGHT project that you are proposing. As we discussed, Goodwill has years of experience in teaching new workers basic work habits. We can offer - at no cost - training for your staff on how to best teach people pre-employment skills. These skills include setting up routines to get to work on time, communication with employers and co-workers, as well as helping participants become more confident about their skills and abilities. We believe that in order for people to feel a part of a community, making a meaningful contribution through employment is critical. We look forward to exploring ways to reach this often overlooked group. Sincerely, //- Mike Townsend Senior Vice President 1410 South Fir$~ Avenue ~ P,O, Box ]696 Iowa City, iowa 52244 A U~imd Way Agency Yelephone 319-337 4158 Fax 319 337-7369 www.goodwillseiowa.or g Youthworks Project Training in Pre-employment and Employment Skills Program A Collaboration between United Action for Youth And Goodwill Industries of Southeast Iowa Coordinated with Skills-To-Employment Job Training Partnership Activities of Kirkwood Community College and The Workforce Investment Act (Youth) May 9, 2003 Submitted by United Action for Youth 410 Iowa Avenue, P.O.Box 892, Iowa City, IA 52244-0892 Contact: Jim Swaim, Executive Director Phone: 319-338-7518; fax: 319-337-7999; e-mail: iswaim~inav.net Funds requested: $15,000 aim, Executive Director Date -United Action for Youth Youth works Project Program Abstract The Youthworks project proposes to offer pre-employment and employment training to up to 35 Iowa City youth who are economically disadvantaged, or involved in UAY's programs as runaway and homeless youth, or are pregnant and parenting teens. The project is a collaboration between United Action for Youth (UAY) and Goodwill Industries of Southeast Iowa (Goodwill). The project will also be coordinated with the Skills-to-Employment program and Workforce Investment Act (WIA) youth opportunities sponsored by Kirkwood Community College. The project will work with youth in small groups of five youth, providing a training program of 12-14 weeks that includes: enrollment, two phases of training and two phases of internships that will result in youth being better prepared to be successful in the work place and to be able to secure employment. At least five sets of youth will be provided services during a twelve month period, reaching approximately 25 youth, with an additional 10 youth served by WIA programs. Outcomes will be tracked to measure the success of the program including a high percentage of youth who complete training, succeed in their internship, and are able to secure and maintain employment after completing the program. Improved skills will be measured for some youth using Workkeys. The project will offer additional training and group activities to youth throughout their participation that reinforce positive youth development skills and encourage other community service. These will include field trips at least quarterly to explore other life skills. The program will be provided at the Youth Center, at Goodwill's Employment Services center and will eventually include UAY's new Youth Center and its radio station and Rotary Volunteer center. The program budget includes $15,000 from the Iowa City funds for this initiative, matched by $9,200 in other funds from UAY's and Goodwill's projected budgets for the coming year. A letter of support from Goodwill is included demonstrating their commitment and support for the project. Program Narrative The Youthworks project proposes to offer pre-employment and employment training to up to 35 Iowa City youth ages 14-19 who are economically disadvantaged, or involved in UAY's programs as runaway and homeless youth, or are pregnant and parenting teens. The project is a collaboration with Goodwill Industries of Southeast Iowa. The collaboration takes advantage of UAY's expertise in providing youth development programs for at-risk youth and Goodwill's experience in pre-employment training that prepares people to enter the work force. The project will also be coordinated with the Skills-to-Employment program and Workforce Investment Act (WIA) youth opportunities sponsored by Kirkwood Community College. It is expected that 10 of the 35 youth involved in this project will be eligible for the WIA activities and services. The first phase of the project will be to identify and enroll eligible youth in the program. Youth who are residents of Iowa City and meet at least one of the following criteria: Economically disadvantaged, as defined by current guidelines from the U.S. Department of Housing and Urban Development, CDBG · Runaway or homeless youth as determined by enrollment in UAY's Basic Center for runaway and homeless youth, Street Outreach program, or Transitional Living Program Pregnant or parenting youth as determined by enrollment in UAY's Teen Parent program. Enrollment: It is expected that several of the youth may meet 2 or even all 3 criteria. At enrollment, in consultation with the Kirkwood Skills-to-Employment/WIA staff, youth will first be determined if they are eligible for any of the service activities offered by WIA% youth programs. If so, they will be enrolled there and this project will coordinate pre-employment training with Kirkwood. UAY is an accepted/approved partner for W~A program activities. Up to 10 youth are expected to qualify for WIA activities. Those who do not qualify for WIA, but do meet other criteria will be enrolled in the training. Training, phase I: Youth will be given 2 weeks of training, up to 2 hours/day on the very basics of preparing for the world of work. How to ~11 out an application; how to dress; how to interact with others in a respectful way; listening to instructions and following instructions. This will occur at the UAY Youth Center, in an environment that is supported by youth development staff and trained youth volunteers who can reinforce the training activities on a daily basis. This segment will be organized for a group 0£5 youth at a time. Training will be by the project coordinator and the UAY Volunteer Coordinator. Training phase II: Youth will be provided a training job at the Youth Center, in wl~ich they practice the skills learned in phase I. They will be involved in activity that is routine at the Youth Center, however, after the completion of the new Youth Center facility, additional opportunities at the KUAY youth radio station and in the recording studio will also be available in the afternoons. Other youth serving providers may be identified that are willing to offer practice sites. During this phase, youth will be encouraged to assess their skills using any number of assessments such as WorkKeys and others. Internship phase III: After completing the training practice work, youth will be assigned to an unpaid internship for up to 4 weeks. The internships will be developed by UAY and Goodwill, relying on Goodwill's job developer to tap into existing employers who offer supportive environments for pre-employment placement. The project coordinator and Goodwill's job coach will also meet with the youth at their assigned internship site at least weekly to provide support and develop additional training based on the internship site's feedback for the individual youth. Internship phase IV: Upon completion of the unpaid internship, successful youth will be offered a paid internship to last 4-6 weeks, during which they will be paid hourly. They will cootinue to receive weekly support from project staff and will also be invited to assist in training other youth enrolled in phase I. Following the completion of the internship, youth will be encouraged to apply for work at the site as well as to other youth employment opportunities that exist in the community. They will receive a certificate of training completion, along with a letter of introduction from their internship site to assist them in their search for continuing work. A set of 5 youth is expected to complete the training and internship in approximately 12- 14 weeks. The project expects to be able to complete 5 sets of youth in twelve months, with an additional 10 youth served by the WIA program. The WIA participants involvement will last up to six months or longer, depending on the activity. Throughout this program there will also be periodic group meetings for participants and at least one eurichment activity/field trip per quarter will be planned for the youth involved. Funds are included in this proposal to pay for nutritional snacks and group activities. We also have included group incentives funds to purchase things like movie passes, gift certificates, and other items to distribute during group meetings. Funds for travel are included in both UAY and Goodwill's budget for staff to meet at the various internship sites, conduct job development activities, and travel to group outings. Some travel funds will also be used to assist youth in getting to internship sites as needed using public transportation. The program outlined above will address the pre-employment training needs for at risk youth in the following ways: · It will increase the skills of the youth in making a positive impression on a potential employer when applying for work · It will provide potential employers with a training resource designed specifically for youth, as a means for improving the chance that a youth will be an effective employee · It will provide training in a peer supported environment in which other youth who work as UAY volunteers can model healthy work place behavior and respect · It will take advantage of both UAY's youth development expertise, and Goodwill's employment training expertise · It will coordinate with the Skills-to-Employment programs offered by Kirkwood and the Workforce Investment Act youth programs. Evaluation: The program will measure several benchmarks achieved by youth in the program: · 80% of the youth will complete the initial training to begin an internship. Tracked on intake/service data at UAY 85% of the youth who begin an intemship will complete it. Tracked on intake service data at UAY, internship feedback data from sites. · 75% of the youth who complete an internship will secure employment within four weeks of their internship. Follow-up data reported on evaluation feedback summary from individual program participants. 80% of the youth securing employment, will remain employed 90 days after leaving the program. Follow up data solicited from program graduates at 90 days. (youth will be invited to a group event, with incentives and asked to report to new members about their employment experiences.) · 60% of the youth completing a Workkeys assessment will demonstrate improved skill level in at least one area assessed (applied math, reading for instructions, listening). Pre/post Workkeys testing results. at least 20% of the youth in the program will volunteer in some community activity following their completion of the program. Tracked on follow-up survey by UAY Volunteer Coordinator. Provider Qualifications: United Action for Youth has provided a variety of programs under contracts with the City of Iowa City since 1973. Currently UAY receives Aid-to- Agency funds and CDBG funds to assist in the operation of counseling and youth development programs. UAY helped organize and implement the Iowa Community Youth Development training program sponsored by the Dewitt Wallace Readers Digest fund fi.om 1999-2001. UAY has assisted in the development of the Community Leadership program for the Greater Iowa City Area Chamber of Commerce, and recently helped organize the youth version of the CLP. UAY has been a partner assisting with youth employment with other groups such as Mayors Youth and the Youth Conservation Corps over the last 30 years on many projects, including the renovation of the Youth Center, the Landscaping project, the Downtown Concert series, and the County Crime Prevention effort. UAY has youth on staff and its board, and last year over 70 youth contributed over 2,000 hours of service to UAY and community programs at UAY. UAY's youth volunteer training (lasting 30 hours to train peer helpers) is recognized state wide as an effective training program and UAY currently runs the state-wide Teen Line/ TeleFriend program for the Iowa Department of Human Services. Goodwill has been providing services in Iowa City since 1966, developing employment support and training programs for persons in the community including youth. Since 2000 Goodwill has developed additional training programs for at-risk youth, including the Super Senior program. Goodwill nationally is recognized for its expertise in training materials to assist people in preparing for employment and some of these materials will be used in this program. Youth Works United ~lction for Youth IFY 04 I 7/1/03 to 6/30/04 Budget Justification Pre-Employment & Training Budget Detail Iowa City Match Total Personnel and benefits 5,200 2,000 7,200 Travel 100 ~3 100 Advertising 0 1013 100 Supplies/training materials 125 0 125 Contractual 2,275 4,500 6,775 Construction 0 0 Other 7,300 400 7,7013 Total Youth Works cost 15,000 7,000 22,0011 Indirect (~10% of direct 0.1 2200 2,200! Total Project cost $15,0011 $9,200 $24,200 City grant 15,000 current UAY: Iowa City, U. Way 4, 700 current Goodwill: 4,500 total Income $24,200 Personnel: Salary and benefits % of time Project Coordinator 15°A 4,000 2000 6,000 Volunteer Coordinator 3~ 1,200 1,200 Total Personnel 5,200 ' 2000 7,200 Contract detail Goodwill (job developer 10%) 10% 2,125 2125 4,250 Goodwill (job coach 5%) 5% 1750 1,750 Travel 1513 150 300 Supplies 75 75 Printing copying 400 400 Total Contracted Services 2,275 4,500 6,775 Detail of "Other" by item: Printing/copying / 100 100 ~outh activity outings 400 400 Food 400 400 Paid Internship 25 yth-36hrs~$6 5,400 5,400 Incentives 40 ~$40 1,000 600 1,6013 Total Other 7,300 600 7,9013 Employment UAY Iowa City, FY 2004 Page I GOODINILL INDUSTRIES of Soulheast Iowa ~/ Goodwill Works. May 7, 2003 Jim Swaim Executive Director United Action for Youth P.O. Box 892 Iowa City, IA 52244 Dear Jim: We are pleased to partner with UAY and support your proposal to the City of Iowa City to provide training in pre-employment and employment skills for at-risk youth in Iowa City. We are confident that UAY, with support from Goodwill, will be able to meet or exceed all the goals of this important project. Goodwill will provide a match of $4,500.00 for this project. The match will be in the form of compensation for our Job Developer and for job coaches, supplies, and copying, as described in the proposal budget materials. The soume of funds for the match will either be undesignated cash contributions received in 2003, or from the Goodwill Mission Reserve. The source of the match will be determined by the Goodwill Board of Directors at their June 19 meeting. Best wishes for success in your pursuit of funds for this most worthy project. Please let me know if I can be of further assistance. Sincerely, John Watson President 1410 South First Avenue ~ PO Box 1696 Iowa Oily, Iowa 52244 A United Way Agency Tdephone 3]9.3374158 fax 319 3377369 www goodwigs~:iowa org :3~ [/~ Page l ofl Marian Kart From: MYEP [myep@inav.net] Sent: Tuesday, June 10, 2003 4:52 PM To: cou ncil@iowa-city.org Subject: letter from Cokie Ikerd Marian Karr: Please find attached a letter that 1 would like to go to the City Council Members for the June 10, 2003, meeting. Thank you. Cokie lkerd Executive Director Mayor's Youth Employment Program *** eSafe scanned this email for malicious content *** *** IMPORTANT: Do not open attachments from unrecognized senders 6/10/03 June 10, 2003 Dear Iowa City City Council: I have viewed the agenda for the City of Iowa City Council Meeting for June 10, and it appears that UAY is slated to receive a $15,000 grant. I cannot believe that council members can make a fair and accurate decision without viewing all three grant proposals, and asking questions of the 3 sources. I have not received any questions regarding MYEP's grant proposal. Linda Severson of JCCOG did say that the 3 proposals that she received each met all of the requirements of the RFP. You are proposing to give money to an agency (UAY) that does not do employment, and has no experience, over an agency that has 35 years of employment experience (Mayor's Youth Employment Program). Will any reasons for this be offered? Dee Vanderhoef and Connie Champion made comments at past council meetings that they did not want to give MYEP money because we are duplicating the services of other agencies, and this would not be a good use of City money. Now they want to give City money to an agency to do employment, thus duplicating the services of MYEP. Does this make sense? Dee and Connie are essentially saying that MYEP cannot duplicate services, but it is okay for UAY to duplicate services. MYEP's youth will be paid a wage, thus obtaining actual on the job work experience. Is that the case with the other grant proposals? Are they being paid a wage or stipend? Do other proposals contribute to the community in their work endeavors? MYEP will be placing youth with the City of Iowa City's Parks and Recreation Department, which is slated to receive a large cut in its budget. The MYEP proposal puts this money back into the community. All of the money would be going toward youth wages in the MYEP proposal. At least 19 youth would be served through the MYEP proposal. Is this the case in the other proposals? MYEP would be collaborating with the Iowa City Community School District, Johnson County DHS, Johnson County Juvenile Court, Neighborhood Centers, UAY, Youth Homes, Lutheran Social Services, Community Corrections Improvement Association, and Workforce Investment Act - Promise Jobs Program. In addition, I wonder if you could answer the following questions about the RFP process: Who reviewed the applications? Did the reviewer(s) make recommendations to Council? Are these recommendations public record? If not, why not? If so, what were the recommendations? Did Council follow staff recommendations? If not, why not? Did all Council members read all 3 proposals? If not, why not? Did all Council members vote? If not, why not? If so, how did each Council member vote? What reasons do Council members offer for their votes on this matter? What were the merits of each individual proposal? If you cannot answer this question, why not? Was this a fair, open, and honest process? I hope that the Iowa City City Council, JCCOG, and other involved parties have not violated the public trust in this process. Cokie lkerd Executive Director Mayor's Youth Employment Program Prepared by: Steven Nasby, Comm & Eco. Dev. Coordinator, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5248. RE$0LUT[0N N0, 03-182 RESOLUTION APPROVING FUNDING FOR THE INSTITUTE FOR SOCIAL AND ECONOMIC DEVELOPMENT FROM IOWA CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT - ECONOMIC DEVELOPMENT FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION TO THE U,S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. WHEREAS, the City of Iowa City has a Community Development Block Grant (CDBG) funded Economic Development Fund; and WHEREAS the CDBG Economic Development Fund was approved within Iowa City's Annual Action Plan for FY03 as part of the City's 2001-2006 Consolidated Plan (CITY STEPS), as amended, to plan for the use of federal funds to assist lower income residents with housing, jobs and services; and WHEREAS, the Institute for Social and Economic Development has applied for a grant to use funds to conduct micro-enterprise training classes for Iow and moderate income persons to start or expand businesses (the "project"); and WHEREAS, the City has disseminated information and the Iowa City City Council Economic Development Committee held a public meeting to discuss the project; and WHEREAS, the Iowa City City Council Economic Development Committee has recommended that said project submitted by the Institute for Social and Economic Development be allocated a $15,000 grant; and WHEREAS, the City Council finds that the public interest will be served by an allocation of CDBG funding for said project to create employment opportunities and support micro-enterprise development. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The City Manager is hereby authorized and directed to provide all the necessary certifications or documents required by the U.S. Department of Housing and Urban Development. 2. The City Manager is authorized to execute, terminate or amend an agreement(s) with the Institute for Social and Economic Development for activities in connection with this allocation of public funds. Passed and approved this lOth day of June ,2003. Resolution No. 03-182 Page 2 Appr~ CI~ERK City Attorney's Office It was moved by Champion and seconded by Vanderhoe¢ the Resolution be adopted, and upon roll call thero were: AYES: NAYS: ABSENT: ABSTAIN: X Champion X Kanner X Lehman X O'Donnell ~( Pfab X Vanderhoef Wilbum X ecodev~-es~210clintonexemp.doc City of Iowa City MEMORANDUM DATE: June 3, 2003 TO: City Council FROM: Steven Nasby~ Community and Economic Development Coordinato~ RE: Recommendation on CDBG Economic Development Funding Institute for Social and Economic Development The ]Institute for Social and Economic Development (][SED) is a local non-profit organization that provides micro-enterprise training. [SED has requested CDBG Economic Development funds to be used to conduct two training classes targeting Iow-moderate income and Spanish-speaking persons. ISED operates three identical programs in other ]Iowa cities that have been successful. [SED estimates that the following will be accomplished in Iowa City: Clients Enrolled in Training Classes 40 Clients Completing Formal Training 30 New Businesses Starts and/or Existing Businesses Strengthened or Expanded 8 New Jobs (including business owners) 10 In addition to the CDBG funding, [SED has secured a $7,973 in other funding for this activity. On May 13, the Council Economic Development committee voted to recommend $15,000 in grant funding for this project. A resolution approving the funding for this project is on the June 10 Council agenda for your consideration. If you have questions regarding this project or need additional information please contact me at 356-5248. Cc: City Manager Karin Franklin, Director of Planning and Community Development Prepared by: Tim Hennes, HIS, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5122 RESOLUTION NO. 03-183 RESOLUTION INCREASING BUILDING PERMIT FEES FOR SERVICES AND ACTIVITIES OF THE IOWA CITY HOUSING AND INSPECTION SERVICES DEPARTMENT, WHEREAS, the City of Iowa City reviews plans and issued building permits; and WHEREAS, the payment of the aforementioned review and permits is necessary to offset the administrative costs of such activities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The fee schedule for the services and activities of the Iowa City Housing and Inspection Services Department shall be adopted and effective July 1,2003. 2. The amended fees for building permits as follows: Total Valuation Fee $1.00 to $1,000 $35.00 $1,001 to $2,000 $42.00 for the first $1,000 plus $3.60 for each additional $100.00 or fraction thereof, to and including $2,000. $2,001 to $25,000 $72.00 for the first $2,000 plus $10.80 for each additional $1,000 or fraction thereof, to and including $25,000. $25,001 to $100,000 $324.00 for the first $25,000 plus $6.00 for each additional $1,000 or fraction thereof, to and including $100,000. $100,001 to$500,000 $792.00 for the first $100,000 plus $4.80 for each additional $1,000 or fraction thereof, to and including $500,000. $500,001 and up $2,796.00 for the first $500,000 plus $3.60 for each additional $1,000 or fraction thereof. 3. This resolution repeals all previous resolutions regarding the schedule of said fees. Passed and approved this 10th day of . _ _ Approved by ClTY"6LERK City Attorney's Office hisbldg'~es\fees04.doc Resolution No. 03-183 Page 2 It was moved by Vanderhoef and seconded by Champion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef ~ Wilbum 11 South Gilbert P.O. Box 3396 The Greater Iowa City Area Iowa City, Iowa 52244 Fax: (319) 358-2443 E-mail: hbaofic~cs.com HOME BUILDERS ASSOCIATION www,iowacityhomes.com Advocates for homeowner~hip by proraoting ~'tandards for quality and qffordablility June 9, 2003 Mayor Emie Lehman City Council Members City of Iowa City 410 E Washington Street Iowa City, Iowa 52240 Dear Mayor and City Council Members: I am writing to you on behalf of the Greater Iowa City Area Home Builders Association regarding our concerns with the proposed fee increases lbr Building Permits. We encourage the Council to reconsider such a steep fee increase given the already more than substantial increase of building permit fees imposed in October 2002. The proposed 20% increase in Building Permits follows on the heels of an already 37% increase instituted last October 2002. These two fee increases combined are a severe bioTM to both home builders as well as homeowners. In particular, the combined increases will disproportionately affect the smaller contractors who will find it difficult to keep pace with the frequency of rate increases. The ultimate impact ora 57% fee increase for building permits within a nine month time span will be to raise the cost of building homes and obviously, raise the costs of housing in iowa City - an outcome both the City of Iowa City and the HBA share a common interest in avoiding. We appreciate these are difficult times for our community and that sacrifices must be made. However, a 57% increase in building permit fees over a nine-month period disproportionately singles out the homebuiIding, construction industry and homeowners to bear the financial cost of balancing the City's budget. We thank you for your time and efforts and please do not hesitate to contact our office if we can be of any assistance in this matter. Sincerely, Boyd Crosby / President Affiliated with National Associa~ion of Home Builders & Home Builders Association of Iowa c rr OF O VA c rr MEMORANDUM To: Steve Atkins From: Jann Ream Date:June 10, 2003 Re: minimum building permit fee I did a review of building permits from May, 2003 back through June, 2002. In that time frame, 861 building permits were issued and approximately 60 of those permits were projects valued at $1000 or less. The type of project valued at $1000 or less included things like awnings over City right of way, fire escapes, fences, pergolas, installation of an egress window, interior partitions, sealing up downtown vaults, a change of use with no actual building alteration, additions to decks, new steps and adding new doorways. Please let me know if you would like more detailed information. Page 1 of 1 Marian Kart / From: M JOAN SMITH ~smith1930@msn.com] Sent: Tuesday, dune 03,200:3 10:31 AM To: council@iowa-city.org Subject: Increase of inspection fees Hy name is 1'4..loan Smith, I want to voice my objections to your plan to further tax the apartment owners of Iowa City. You have already taxed us to the point it is not at all profitable to own property. We do not need another housing inspector. We do need our police and firemen. There must be other jobs that can be cut. The first place you go is to the property owners. [ would I suggest you rid this city of the city manager. [f I remember correctly, he said that a city manager was no longer effective after 7 years. How long has he been here??? Also, I noticed in the newspaper that two of the stores that had no sprinkler system were owned by council members. It would be too expensive for them to install them. Doesn't that seem odd??? 6/3/03 I Prepared by: Tim Hermes, HIS, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5122 RESOLUTION NO. RESOLUTION INCREASING BUILDING PERMIT FEES FOR SERVICES AND ACTIVITIES OF THE IOWA CITY HOUSING AND INSPECTION SERVICES DEPARTMENT. WHEREAS, the City of Iowa City reviews plans and issued building permits; a~ WHEREAS, the payment of the aforementioned review and permits is to offset the administrative costs of such activities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNC THE CITY OF IOWA CITY, IOWA, THAT: 1. The fee schedule for the services and activities of City Housing and Inspection Services Department shall be adopted and effective ' 1, 2003. 2. The amended fees for building permits Total Valuation Fee $1.00 to $1,000 $42.00 ' $1,001 to $2,000 $42.00 ',$or first $1,000 plus $3.60 for each additional thereof, to and including $2,000. $2,001 to $25,000 $72.00 the first $2,000 plus $10.80 for each additional / $1,0~0 or fraction thereof, to and including $25,000. / $25,001 to $100,000 $32~4/(~0 for the first $25,000 plus $6.00 for each additional / $1,000 0r fraction thereof, to and including $100,000. / $100,001 to $500,000 ,~792.00 , for the fi~t $100,000 plus $4.80 for each additional / $1,000 or t~ction thereof to and including $500,000. $500 001 and up // $2,796.00 for the first ~500,000 plus $3 60 for each additional // $1,000 or frac~n thereof. / 3. This resoTion repeals all previous resolutions reg~ding the schedule of said fees. / Passed and aJ~proved[ this day of ~, ,20 MAYOR Approved by ATTEST: ~ ~ ~- 0~ -O '~ CITY CLERK City Attorney's Office hisbldg'ces\fees04.doc Prepared by: Norm Cate, HIS, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5137 RESOLUTION NO. 03-184 RESOLUTION ESTABLISHING FEES FOR SERVICES AND ACTIVITIES OF THE IOWA CITY HOUSING AND INSPECTION SERVICES DEPARTMENT. WHEREAS, the City of Iowa City Housing Code provides for inspection and licensing of all multiple dwellings, fraternity/sorority houses, rooming houses, duplexes, and single-family rental dwellings; and WHEREAS, the payment of the aforementioned fees is necessary to offset the administrative costs of such activities. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The fee schedule for the services and activities of the Iowa City Housing and Inspection Services Department shall be adopted and effective July 1,2003. 2. The amended fees for rental permits and reinspections as part of the Iowa City Housing Code be adopted as follows: $110.00 per structure $15.00 per dwelling unit $5.00 per bedroom $60.00 reinspection fee $50.00 "No Show for Inspection" fee $100.00 Fraternity/Sorority fire-safety inspection fee 3. This resolution repeals all previous resolutions regarding the schedule of said fees. Passed and approved this 10th day MAYOR Approved by ATTEST: ~//~ ~ ~ ClTY"~LERK City Attorney's Office It was moved by Vanderhoef and seconded by Wi I burn the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: × Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn Prepared by: Ross Spitz, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5149 RESOLUTION NO. 03-185 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST A CONTRACT FOR CONSTRUCTION OF THE MORMON TREK BOULEVARD EXTENSION PROJECT. WHEREAS, Metro Pavers, Inc. of Iowa City, has submitted the lowest responsible bid of $2,945,692.62 for construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to Metro Pavers, Inc., subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 101:h dayof June ,20 03 Approved by CITY'CLERK Cit~ At~meyrs ,~ffice It was moved by 0' Donne] ] and seconded by Vanderhoef the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X . Lehman X , O'Donnell X Pfab X Vanderhoef X Wilburn 06-10-0319 Prepared by: Ross Spitz, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5149 RESOLUTION NO. 03-186 RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO A'rrEST AN AGREEMENT BETWEEN EARTH TECH, INC. OF IOWA CITY, IOWA AND THE CITY OF IOWA CITY FOR CONSULTING SERVICES DURING CONSTRUCTION OF THE MORMON TREK BOULEVARD EXTENSION PROJECT. WHEREAS, the City received bids and awarded a contract for construction of Mormon Trek Boulevard Extension Project; and WHEREAS, it is desirable for Earth Tech, Inc. to provide construction phase engineering services during construction of the Mormon Trek Boulevard Extension Project; and WHEREAS, City staff has negotiated an Agreement with Earth Tech, Inc. to provide said services; and WHEREAS, the City Council deems it in the public interest to enter into the negotiated agreement with Earth Tech, Inc. for Engineering Consulting Services dudng construction of the Project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The Consultant's Agreement attached hereto is in the public interest, and is approved as to form and content, and shall be executed in duplicate. 2. The Mayor and City Clerk are hereby authorized and directed to execute the attached Consultant's Agreement. Passed and approved this 10th day of ~lune ,20 03 MAYOR Approved by ATTEST: Cit~orne~' s-Q~fice pweng',res~mor mtrekco nsu Eagt.doc Resolution No. 03-186 Page 2 It was moved by Champion and seconded by 0' Donne11 the Resolution be adopted, and upon mil call there were: AYES: NAYS: ABSENT: X Champion X Kanner ~ Lehman X O'Donnell X Pfab X . Vanderhoef X Wilbum 5ol Sycamore Street, Suite a22, Post Office Box i497, Waterloo, Iowa 5o7o4-z497 CONSULTANT AGREEMENT PROFESSIONAL SERVICES RELATED TO MORMON TREK BOULEVARD EXTENSION IOWA HIGHWAY 1 TO IOWA HIGHWAY 921 PROJECT CITY OF IOWA CITY, IOWA SUPPLEMENTAL AGREEMENT NO. 1 WHEREAS, a Consultant Agreement was entered into by the City of Iowa City, Iowa (City), and Earth Tech, Inc. (Consultant), dated October 8, 2001, for engineering and related consulting services for the Mormon Trek Boulevard Extension from Iowa Highway 1 to Iowa Highway 921 project; and WHEREAS, Part I, Section B - Scope, Article VIII - Construction Services of said Agreement stated "Construction services after the bid opening, such as construction staking, T e l e p h o n e materials testing, on-site review and contract administration are not included in the basic scope of services but will be added by supplemental agreement if requested by the City;" and 3 ~ 9.2 ~ 2.6 5 3 ~ Facsimile WHEREAS, the City seeks to utilize the professional services of the Consultant for construction administration and construction survey; 3 ~ 9.232. o 27 i NOW THEREFORE, it is agreed by and between the parties hereto that the City does now contract with the Consultant to provide services as set forth herein. FOR THE CITY FOR THE CONSULTANT By~.~, .~n M~or ~ -- -By ~~~ Ernest W LehTma , y J~ A. Becker, Vice President Date ~'~4~- ID/ o~o0.~ Date June 5, 2003 ATTEST: ~ 5~- ~g~/ APPROVED BY: · l '~ ~C{'t~ttomey's Office E A R T H ~) 'T E C H A tqco INTERNAIIONAL LTD COMPANY I. Project Description This project is defined as the Mormon Trek Boulevard Extension, Project No. STP-U-3715(620)-70-52. The work includes grading, drainage and paving of Mormon Trek Boulevard and extension of sanitary sewer and water mains. II. Scope of Services The Consultant will provide thc following services for thc construction phase of the above project: Task A - Construction Administration. This task consists of office-based consultant services to assist the City in implementing construction contract. Consultant shall provide the following services: 1. Participate in a preconstmcfion conference with the City staff, Iowa DOT, utility companies and contractor. 2. Review acceptability of shop drawings, materials and equipment proposed by the Contractor. 3. Make timely visits to the project during the course of construction and upon request of the City. Visits shall be on average of once per month. 4. Assist the City in reviewing change orders as required by the construction. 5. Answer questions from contractors with respect to the construction and the intent of the contract documents. 6. Assist the City Engineering Department in responding to public concerns, project information requests and preparation of press releases. Includes periodic mailings to the residents and businesses on construction progress, schedule and phase changes (the City clerical staffwill organize and perform all mailings). 7. Participate in a pre-final inspection with the City staff and contractor to develop a punch list of items to be completed for project closeout. 8. Participate in a final inspection with the City staff and contractor to determine if the project has been completed in general accordance with the contract documents. 9. Prepare construction record drawings of the project based on marked-up set of drawings provided by the City. Provide electronic AutoCAD format and one (1) reproducible set of said construction record drawings to the City. Task B Construction Survey. This task consists of construction staking for the grading, storm sewers, sanitary sewers, paving and incidentals. The following subtasks are included: 1. Provide control survey to include benchmarks, right-of-way break points and design centerline control points. Right-of-way break points include right-of-way and easement limits. 2. Set property pins at the right-of-way break points upon completion of construction. 3. Provide horizontal and vertical control for the following work items: a) Set one row of grading stakes on roadway design centerline with cut]fill to center of lanes. b) Set one row of stakes on sanitary sewer centedine, including location and elevation. c) Set stakes for storm sewer pipe, including location and elevations. d) Set paving stakes at 25-foot intervals. Tack one side only. e) Set stakes for paving returns. f) Set stakes for sidewalks. g) Set stakes for traffic signals. llI. Compensation A. Compensation for the services shall be on an hourly basis in accordance with the hourly fees and other direct expenses in effect at the time the services are performed. The compensation for the services (estimated costs) shall be a not-to-exceed amount of Ninety-Five Thousand Dollars ($95,000.00) without authorization of the City. Proposed budget is provided in Part V. IV. In all other aspects, the obligation of the City and the Consultant shall remain as specified in the Consultant agreement dated October 8, 2001. L:\WORKX~kDM IN~AGREE~SUP P LE~SA 1 MormonTrek.doc Part V Staff Hour/Cost Estimate Senior Project Senior Proj. Task Description of Work Prof. Prof. Tech. Tech. Support Total ..... '~.~.......l~?.~°-.n-~t-~?.~!.~ r~..(~ .n..~.r.e.~ ~ ................................ .6 8 .............................. 14 A2 Shop Drawing Review 4 ............................ A3 Monthly Project Visits 32 32 64 A4 Change Order Assistance 8 8 16 A5 Interpret Plans & Specifications 12 12 24 A6 Public Involvement Assistance 8 8 16 A7 Pre-Final Review 4 4 8 A8 Final Review 4 4 8 A9 Record Drawings 2 2 40 44 ....... I~........(~.(~r~.r.'~!o...n....S..u..r~ ..................................................................................... .4.~ ................... 3..~... 780 1,210 TOTAL HOURS 80 150 430 780 0 1,440 Estimated Costs $95,000.00 CONSULTANT AGREEMENT PROFESSIONAL SERVICES RELATED TO MORMON TREK BOULEVARD EXTENSION IOWA HIGHWAY 1 TO IOWA HIGHWAY iCT CITY OF IOWA CITY, IOWA 1 WHEREAS, a by the City of Iowa (City), and Earth Tech, Inc. (~ dated October 8, 2001, for and related consulting services for the ghway 1 to Iowa Highway 921 project; and WHEREAS, Part I, Section B - Article VIII - Services of said Agreement stated "Construction service~ bid openin as construction staking, Telephone materials testing, on-site review and ire not included in the basic scope of services but will be added by the City;" and 3,9 2 3 2 6 s 3, Facsimile WHEREAS, the City seeks to utilize the for these construction-phase services; 3 , 9.2 3 2. o 2 7 x NOW THEREFORE, it is agreed by and betweex City does now contract with the Consultant to provide service FOR THE CITY ~_ THE CONSULTANT Ernest W. Lehman, Mayor ~ A. Becker, Vice President Date Date 2003 ATTEST: APPROVED BY: Date City Attorney's Office F A R I H ~ T E C H t~c~ tNTERNATIONAL LTD COMPANY A I. Project Description This project defined as the Mormon Trek Boulevard Extension, Project No. STP-U-3715 The work includes grading, drainage and paving of Mormon Trek of sanitary sewer and water mains. II. Scope of Services The Consultant will the following services for the construction of the above project: Task 1 - Contract This task consists of record keeping and administrative activities :the construction phase. For 1" portion of the project, the contract activities will Iowa DOT requirements for federal-aid urban projects, subtasks A. Assign a project will coordinate s and will be the principal liaison between the B. Assist the City in assemblir execution by the Contractor and the City. C. Conduct a "Preconstruction with representatives of the Contractor, City, Iowa DOT, Consultant and D. Provide coordination with the project including but not limited to the following: · Iowa CiP · AT&T · r Partners E. Conduct, , construction meetings during active stages of construction. Prepare and di! minutes of each meeting to attendance and to other associated F. for payment submitted the Contractor and forward to the for execution with recommendations for ~ payment. Provide assistance to the City in preparation of reimbursement requests and status of funding. G. Review weekly labor and payroll reports for compliance with Davis-Bacon Act, conduct on-site employee interviews and conduct EEO site inspections. 2 H. Assist the City and Contractor in preparing, documenting and processing contract change orders. Maintain the status and amount of change orders on the project. I. Maintain files for correspondence, reports of the job conferences, shop drawings and sample submissions, reproductions of original contract documents including addenda, change orders, field modifications, additional drawings issued subsequent to the execution of the contract, engineer clarifications anc~ interpretations of the contract documents, progress reports and other project-related d¢cuments. J. Assist the City with the final close-out documentati/on from the Contractor. Conduct quantity and material audits with Iowa DOT for "DiGsion 1" portion of this project. K. Provide the City with a copy of revised drawings of the construction plans (record drawings) for the projxect based on the construclion observation records of the review staff and the contractor showing those changes made during construction considered significant. , Task 2. Construction Review. This,~sk consists~fffproviding the necessary qualified staffat the job site to act under the authority ok the City/Engineer and observe and review the work in progress and determine whether the w~rk is i/( general conformity with the Contract Plans and Specifications. It is understood that~[esl}6nsibility for the correctness of every detail of construction is beyond the scope of agreement. The Consultant shall not assume management or direction of the c any utility company's operations. Nothing in this agreement shall be as giving the Consultant the responsibility or authority to direct or supervise means, techniques, procedures or safety methods used by the contractors or utility companies performing the actual construction work. Neither nor inspections, tests or approvals shall relieve or utili ' companies from their obligation to perform the work in accordance with t uirements Contract Documents. The contractor has ultimate responsibilit' work to ensure quality, safety and completion within the Contract time, as do the ~ this project. For the "Division 1" of the project, the :omply with the Iowa DOT requirements projects, following subtasks are included: A. Review shop other submittals as of the Contractor by the Contract Documents f the project and compliance with the given in the Contract Documents. B. :sign questions from the City, Iowa DOT, review C. construction site visits by design personnel at appropriate stages of constmcfion. D. evaluate Contractor's suggestions for modifications and report them with City. E. Provide field g construction to review the work of the to determine if the is proceeding in accordance with the Contrac completed work to the Contract Documents. Staffing may be adjusted relation to the level of construction activity. F. and prepare weekly report of working G. Report to the City work tha believed to be e or that Documents and advise the should be corrected or rejected. H. Keep a diary, logbook, those times on site to a record of the day's happenings, contractor activit~ ect, and given to the contractor. I. Participate in a field review of the ect at Completion" with the City, Iowa DOT and review staff and a list of ~ to be completed or corrected (punch list). J. Provide follow-up until completion of final field review of the completed project with the staff before a final application Task 3. Field Testing. This task consists ~ and/or testing of completed work to assist in determining For the "Division 1" portion of the project, the field testing activities uirements for federal- aid urban projects. The followin included: / A. B. ' sewer C. Moisture and density t{ embankment D. Slump tests on P.C. E. Air content tests on F. Flexural strength on P.C. concrete G. Gradation tests H. Other testing for federal-aid portion of project Task 4. This task consists of construction : for the grading, storm sewers, sanitary paving and incidentals, s are included: ( 4 A. Provide control survey to include benchmarks, right-of-way break points and design centerline control points. Right-of-way break points include right-of-way and easement limits. B. property pins at the right-of-way break points upon completion o~constmction. / C. * horizontal and vertical control for the following work item/~ / I) :ow { f grading stakes on roadway design cent~iSne with cufffill to center 2) row of grading stakes on sanitary sewer cfinterline, including location and / 3) for storm sewer pipe, including locatioj(and elevations. 4) Set stakes at 25-foot intervals. Tack onffside only. 5) returns. // 6) Set stakes ' sidewalks. 7) Set stakes III. Compensation A. Compensation for the es shall be on ~ basis in accordance with the hourly fees and other direct in effect the time the services are performed. The compensation for the ~ shall be a not-to-exceed amount of Three ($358,000.00) without authorization of the City. B. The nature of engineering is such that actual costs are not completely determinate. Therefore, it is : Earth Tech's actual costs may exceed those shown in Paragraph III.A and Part amount of Fifteen Thousand Dollars ($15,000.00) has been for actual costs, which exceed those estimated. If, at any time durir determines that its actual costs will exceed the estimated actual cost necessitatin use of the contingency amount, it will promptly so notify City ~n writin the overrun and the reason. ~hall not prior written ~ City. IV. In all other aspects and the C~nsultant shall remain as specified in the Consultant agreement dated October 8, 2001. L:\WORK~ADM IN~AGREE~SUP PLE\SA 1 MormonTrek.doc ,\ Part V Staff Hour/Cost Estimate Senior Project Senior ~F~roj. Task Description ~f Work Prof. Prof. Tech. Tech. ~upport Total / 1 Contract Admin!~!!.~n 80 40 660 ......~ 270 I 050 ....... ~'-'"'E~'~'~'{'~'~i'i~'~"§'~;---~ ............................................................ ~ .................. ~5 ................. ~'~ TOTAL HOURS X~. 160 120 2,85~Y 1,640 270 5,040 Estimated Labor Costs $355,000.00 Estimated Subconsultants Terracon $3,000.00 Estimated Total Costs Contingency Maximum Amount Payable NOTICE TO BIDDERS MORMON TREK EXTENSION PROJECT STATE OF IOWA - Sealed bids will be received on May 20, 2003 by the Iowa Department of Transportation at the Office of Contracts in Ames, Iowa until 10 o'clock A.M., C.T., for various items of construction and/or maintenance work. Plans, specifications and proposal forms for the work may be seen and secured at the Office of Contracts, Iowa Department of Transportation, 800 Lincoln Way, Ames, Iowa until noon on the day previous to the letting. Mailed bids are to be sent to the Iowa Department of Transportation, Office of Contracts, 800 Lincoln Way, Ames, Iowa 50010. Staff will be available at the Office of Contracts the day previous to the letting and the day of the letting for the dropping off of bids during regular business hours 7:30 a.m. to 4:30 p.m. The Iowa Department of Transportation (DOT) uses the Bid Express website (yvww.bidx.com) as an official depository for electronic bid submittal. The Iowa DOT will ensure that this electronic bid depository is available for a two-hour period prior to the deadline for submission of bids. In the case of disruption of national communications or loss of services by www.bidx.com during this two-hour period, the Iowa DOT will delay the deadline for bid submissions to ensure the ability of potential bidders to submit bids. Instructions will be communicated to potential bidders. Opening and reading of the bids will be performed at the Iowa Department of Transportation, Ames, iowa after 10:30 A.M. on the same date such bids are scheduled to be received, unless otherwise specified by the Iowa Department of Transpodation. All proposals must be filed on the forms furnished by the Iowa Depadment of Transportation, Contracts Office, sealed and plainly marked. Proposals containing any reservations not provided for in the forms furnished will be rejected. The Iowa Department of Transportation reserves the right to waive technicalities and to reject any or all bids. A Proposal Guarantee not less than the amount as set forth in the proposal form shall be filed with each proposal. The Proposal Guarantee shall be in the form of a certified check or credit union certified share draft, cashier's check, money order or bank draft drawn on a solvent bank or credit union. Certified checks or credit union certified share drafts shall bear an endorsement signed by a responsible official of such bank or credit union as to the amount certified. Cashier's checks, money orders or bank drafts shall be made payable either to the Contracting Authority or to the bidder and, where made payable to the bidder, shall contain an unqualified endorsement to the Contracting Authority signed by the bidder or the bidder's authorized agent. A properly completed Contractor's Bid Bond (Form No. 650001), or a properly completed Contractor's Annual Bid Bond (Form No. 650043), both available from the Iowa Department of Transportation, Office of Contracts, may be used in lieu of that specified above. Failure to execute a contract and file an acceptable Performance Bond and Certificate of Insurance within 30 days of the date of the approval for awarding the contract, as herein provided, will be just and sufficient cause for the denial of the award and the forfeiture of the proposal guarantee. The Iowa Department of Transportation (or other approved contracting authority) hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. On Federal Aid projects, where disadvantaged business enterprise goals have been established, the bidder is required to complete and submit form 102115 with the bid documents. On all projects without goals, the contractor must show that affirmative actions have been made to seek out and consider disadvantaged business enterprises as potential sub-contractors. Some of the projects may be listed in multiple proposals (as an individual project or as part of a combined package of projects). The Contracting Authority will determine which combination of proposals produce the lowest bid for these projects. The listing of projects, and details of the project, for which bids are to be taken will be available to potential bidders and suppliers three (3) weeks prior to the letting dates at the following locations: · Posted on the Internet at www. bidx.com · Available in the Iowa Department of Transportation's "Weekly Letting Report" · Available by calling the Office of Contracts of the Iowa Department of Transportation at 515- 239-1414. Minimum wage rates for all Federal Aid projects have been predetermined by the Secretary of Labor and are set forth in the specifications. However, this does not apply to projects off the Federal-Aid System. All Federal Aid projects are subject to the Work Hours Act of 1962, P. L. 87-581 and Implementing regulations. By virtue of statutory authority, a preference will be given to products and provisions grown and coal produced within the State of Iowa, and also, a resident bidder shall be allowed a preference as against a non-resident bidder from a state or foreign country which gives or requires a preference to bidders from that state or foreign country both on projects in which there are no Federal Funds involved. IOWA DEPARTMENT OF TRANSPORTATION OFFICE OF CONTRACTS TELEPHONE: 515-239-1414 Bid Order: 107 DBE Goal: 5.00% Work Type: PCC PAVEMENT - GRADE/NEW Guarantee: $250,000.00 Project(s): JOHNSON - STP-U-3715(620)--70-52 MORMON TREK BLVD. PCC PAVEMENT - GRADE/NEW FROM IOWA 1 TO IOWA 921 pweng/noticetobidders.doc Prepared by: Ross Spitz, Civil Engineer, 410 E. Washington St., Iowa City, IA 52240 (319)356-5149 RESOLUTION NO. 03-187 RESOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO A'n'EST A CONTRACT FOR CONSTRUCTION OF THE 2003 ASPHALT RESURFAClNG PROJECT, WHEREAS, Cedar Valley Asphalt of Cedar Rapids, Iowa has submitted the lowest responsible bid of $481,046.62 for construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The contract for the construction of the above-named project is hereby awarded to Cedar Valley Asphalt of Cedar Rapids, Iowa, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. 2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this ].0th day of 0une ,20 0,3 Approved by CITY CL~EERK C"r(~Att~rr~ey~s Office It was moved by Vanderhoef and seconded by Pfab the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn ADVERTISEMENT FOR BIDS 2003 ASPHALT RESURFACING PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 10:30 A.M. on the 28th day of May, 2003, or at a later date and/or time as determined by the Director of Public Works or designee, with notice of said later date and/or time to be published as required by law. Sealed proposals will be opened immediately thereafter by the City Engineer or designee. Bids submitted by fax machine shall not be deemed a "sealed bid" for purposes of this Project. Pre- posals will be acted upon by the City Council at a meeting to be held in the Emma J. Harvat Hall at 7:00 P.M. on the 3rd day of June, 2003, or at such later time and place as may be scheduled. The Project will involve the following: 6194 tons of asphalt, 32,518 sq. yards of pavement milling, 804 feet of PCC curb and gutter replacement, chip sealing and related work. All work is to be done in strict compliance with the plans and specifications prepared by Richard A. Fosse, P.E., City Engineer, of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days of the City Council's award of the contract and post bond satisfactory to the City ensuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days following award of the contract, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred AF-1 percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the improvement for a period of two (2) year(s) from and after its completion and formal acceptance by the City Council. The following limitations shall apply to this Project: Working Days: 50 Late Start Date: June 16, 2003. Liquidated Damages: $200 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of Richard A. Fosse, P.E., City Engineer of Iowa City, Iowa, by bona fide bidders. A $10 non-refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721 and the Iowa Department of Transportation Contracts Office at (515) 239- 1422. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Agreement of the proposed subcontracto(s, together with quantities, unit prices and extended dollar amounts. By virtue of statutory authority, preference must be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa reciprocal resident bidder preference law applies to this Project. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK AF-2 21 Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041 RESOLUTION NO. 03-188 RESOLUTION TO REMOVE BOARD MEMBER BEV SMITH FROM THE POLICE CITIZENS REVIEW BOARD DUE TO HER MISSING THREE CONSECUTIVE REGULAR MEETINGS ACCORDING TO THE CURRENT BY-LAWS. WHEREAS, on May 8, 2001, the Police Citizens Review Board (PCRB) recommended adoption of by-laws stating in Article Ill, Membership, Section 4, Absences, "Three consecutive unexplained absences of a Board member from regular meetings may result in a recommendation to the City Council from the Board to discharge said member and appoint a new Board member"; and WHEREAS, the Iowa City City Council approved the Police Citizens Review Board by-laws on July 31, 2001; and WHEREAS, Bev Smith was appointed to the Police Citizens Review Board on July 31, 2002, and did miss three regular scheduled meetings on December 10, 2002, March 11, 2003, and May 13, 2003. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT: 1. Pursuant to current PCRB by-laws, Bev Smith is removed from the Police Citizens Review Board. 2. The City Clerk is directed to mail a copy of this resolution to Bev Smith by certified mail. 3. Bev Smith, upon written request filed with the City Clerk within thirty (30) days of the date of mailing of a copy of this resolution, shall be granted a public hearing before the Council on all issues connected with her renewal. The hearing shall be held within thirty (30) days of the date the request is filed, unless Ms. Smith reasonably requests a later date. Following the public hearing, the Council will either confirm its earlier decision of removal or reinstate Ms. Smith to the PCRB. 4. If no hearing is requested by Ms. Smith, removal shall be effective 30 days after the date on which a copy of the resolution is mailed to Ms. Smith. If a hearing is requested Ms. Smith shall remain on the Police Citizens Review Board pending final resolution by City Council. Passed and approved this 10th day of ,June ,2003. ATTEST I'" y City A.orney's O ice Resolution No. 03-188 Page 2 It was moved by Champion and seconded by Vanderhoef the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilbum BY-LAWS IOWA CITY POLICE CITIZENS REVIEW BOARD ARTICLE I. AUTHORITY: The Iowa City Police Citizens Review Board (PCRB) shall have that authority which is conferred by Ordinance No. 97-3792 of the City of Iowa City, Iowa and through the adoption of these by- laws stated herein. ARTICLE II. PURPOSE: The purpose of the by-laws stated herein is to provide for the general welfare of the citizens of Iowa City by establishing a Police Citizens Review Board to advise the Police Chief, City Manager and City Council on matters pertaining to the policies, practices and overall performance of the Iowa City Police Department. Further, in an effort to assure the citizens of Iowa City that the Iowa City Police Department's performance is in keeping with community standards, this Board is created to review investigations into complaints of police misconduct to insure that such investigations are conducted in a matter which is fair, thorough, and accurate, and to maintain a central registry and to provide City Council with an annual report on all such complaints. ARTICLE Ill. MEMBERSHIP: Section 1. Qualifications. The Police Citizens Review Board shall consist of five (5) members ap- pointed by the City Council who shall be eligible electors of the City of Iowa City, Iowa and shall meet the criteria contained in Chapter 8, City Code, City of Iowa City, Iowa. Appointments to the Board shall include one current or former "peace officer" as that term is defined by state law. The City Council may waive the residency requirement for good cause shown and may waive the requirement that the Board include one current or former "peace officer" for good cause shown. Section 2. Compensation. Members shall serve without compensation, but may be reimbursed for expenses incurred for travel outside the city on designated Board business. Such expenses must be submitted to the City Manager for approval and reimbursement. Section 3. Orientation for New Members. Prior to the first regular meeting following their appointment, new members shall be provided with copies of the ordinance creating the Police Citizens Review Board, the written policies of the Iowa City Police Department, the PCRB by-laws, open records law, open meetings law and other documentation that would be useful to Board members in carrying out their duties. They shall also be given an orientation briefing by the appropriate City staff and the Board as is deemed appropriate. Section 4. Absences. Three consecutive absences of a Board member, without excuse of the Chairperson, from regular or special meetings may result in a recommendation to the City Council from the Board to discharge said member and appoint a new Board member. Section 5. Vacancies. Any vacancy on the Board because of death, resignation, long-term illness, disqualification or removal shall be filled by the City Council after at least 30 days public notice of the vacancy. 2 Section 6. Term% Members shall be initially appointed for staggered terms as outlined in Chapter 8, City Code, City of Iowa City, Iowa. Thereafter, Members shall be appointed for terms of four years, with terms expiring on September 1. If a position becomes vacant by reason of resignation or otherwise, and results in an unexpired term of six months or less, the Council may choose to fill the unexpired term in such a manner that the appointee shall continue in the position not only through the unexpired term, but also through a subsequent regular term. Section 7. Resiqnations. Resignations shalt be submitted in writing to the Mayor with a copy to the City Clerk and the Chairperson of the Board at least 30 days prior to the date of intended departure. ARTICLE IV. OFFICERS: Section 1. Number. The officers of this Board shall be a Chairperson and Vice-Chairperson, each of whom shall be elected by the members of the Board. Section 2. Election and Term of Office. Officers of the Board shall be elected by a majority of all members as soon as practicable after formation of the Board, and thereafter annually at the first regular meeting in October each year; if the election of officers shall not be held at such meeting, such election shall be held as soon thereafter as is convenient. Section 3. Vacancies. A vacancy in any office because of death, resignation, removal, disqualification or other cause shall be filled by the members for the unexpired portion of the term. Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings, appoint committees, cell special meetings and in general perform all duties incident to the office of a Chairperson, and such other duties as may be prescribed by the members from time to time. Section 5. Vice-Chairperson. In the absence of the Chairperson, or in the event of death, inability or refusal to act, the Vice-Chairperson shall perform the duties of the Chairperson and when so acting shall have all the powers of and be subject to all the restrictions upon the Chairperson. ARTICLE V. BOARD MEETINGS: Section '1. Regular Meetinqs. The Board's regular meeting will be held the second Tuesday of each month. This meeting time may be rescheduled upon agreement by a majority of the Board. Section 2. Special meetings. Special meetings may be called by the Chairperson and shall be called by the Chairperson or Vice Chairperson at the request of three or more Members of the Board. At least one (1) full day's written notice of meeting place, time and agenda shall be given to each Member and the media. Section 3. Agenda. Insofar as possible, at regular and special meetings only matters included on the agenda may be discussed and formal votes taken. Care shall be taken to avoid discussion of non-agenda items. Section 4. Quorum. A majority of the members of the Board shall constitute a quorum at any meeting. Section 5. Place of Meetinqs. Meetings, both regular and special, shall be held in an accessible City facility. Meetings which are forums solely for community input may be in other appropriate 3 meeting places in Iowa City. Section 6. Notice of Meetinqs. Notice of meetings shall be required; meetings may be called upon notice not less than twenty-four (24) hours before the meetings unless such notice is impossible or impracticable, in which case notice shall be provided as outlined in the Iowa Code. The news media shall be notified by staff. Board meetings shall be public except where provided in the Iowa Code. Section 7. Proxies. There shall be no vote by proxy. Section 8. Public Discussion. Time shall be made available during all meetings for open public discussion. Section 9. Motions. Motions may be made or seconded by any member of the Board, including the Chairperson. Section '10. Exparte Contacts. A member who has had a discussion of an agenda item outside of a public meeting with an interested party shall reveal the contact, name the other party and share specifics of the contact, copies if in writing or a synopsis if verbal. Section '11. Conflict of Interest. Members who believe they have a conflict of interest on a matter about to come before the Board shall state the reason for the conflict of interest, leave the room before the discussion begins, and return after the vote. Section '12. Votinq. A majority vote is required for adoption of any motion, except for a motion to close a session as provided for in the Iowa Code. Upon request, voting will be by roll call and will be recorded by yeas and nays. Every member of the Board, including the Chairperson, is required to cast a vote upon each motion. A member who abstains shall state the reason for abstention. Section '13. Roberts Rules of Order. The rules in the current edition of Roberts Rules of Order Newly Revised shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules or order the Board may adopt. ARTICLE VI. GENERAL AND LIMITED POWERS AND DUTIES: The Iowa City Police Citizens Review Board shall have the powers and duties set forth in Chapter 8 of the City Code of Iowa City. ARTICLE VII. PUBLIC RECORDS; EXCEPTIONS Section '1, All records of the Board shall be public, except: (a) Complaints, reports of investigations, statements and other documents or records obtained in investigation of any complaint shall be closed records unless a public hearing is held or a contrary determination is made by Counsel to the Board pursuant to the provisions of the Iowa Code. (b) The minutes and tape recordings of any session closed under the provisions of the Iowa Code shall be closed records. (c) No member of the Board or of its staff shall disclose information protected by the Iowa 4 Open Records Law or the Iowa Open Meetings Law. Nothing in this provision shall prevent the Board from releasing such information concerning alleged or acknowledged practices to the Iowa City City Council, the City Manager and/or Chief of Police, either in the form of its required annual report or otherwise. This section does not prevent any complainant, witness or other person from publicizing the filing of a complaint or the matter therein com- plained of. Violation of these provisions by a member of the Board or its staff shall constitute grounds for removal. (d) Mediation matters are protected from disclosure by the Iowa Code. ARTICLE VIII. CONDUCT OF BOARD BUSINESS: Section 1. Agenda. The Chairperson, or a designated representative, together with staff assistance shall prepare an agenda for all Board meetings. Agendas are to be posted at least 24 hours before the meeting and shall be sent to Board members and the media prior to meetings. Copies will be available to the public at the meeting. Section 2. Minutes. Minutes of all meetings are to be prepared and distributed to Board and City Council members. Specific recommendations requiring Council action are to be set off from the main body of the minutes and appropriately identified. Section 3. Review Policy. The Board shall review all policies and programs of the City relating to the Board's duties as stated herein, and make such recommendations to the City Council as are deemed appropriate. Section 4. Referrals from Council. From time to time letters, requests for information, requests for recommendations, and other matters are referred to the Board by the City Council. The Board will initiate consideration of each item at the next regular Board meeting and shall notify Council of its disposition. Section 5. Annual Repod. An annual report detailing the activities of the Board shall be prepared by the Chairperson, approved by the Board, and submitted to the City Council. ARTICLE IX. SUBCOMMITTEES: The subcommittees of this Board including composition, duties, and terms shall be as designated by the Chairperson. ARTICLE X. AMENDMENTS: These by-laws may be altered, amended or repealed, and new by-laws adopted by an affirmative vote of not less than three members of the Board at any regular meeting or at any special meeting called for that purpose. Amendments shall become effective after approval by the City Council. May 30, 2003 g:~..\wpd at a\cle r k\pcbylaws.doc Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041 RESOLUTION NO. 03-189 RESOLUTION AMENDING THE BY-LAWS OF THE POLICE CITIZENS REVIEW BOARD TO CLARIFY THE ABSENCE POLICY. WHEREAS, the Police Citizens Review Board desires to amend its by-laws to clarify the absence policy for the Board; and WHEREAS, the Police Citizens Review Board did unanimously agree to amend the by-laws at their meetin9 of April 9, 2003; and WHEREAS, the City Council Rules Committee did recommend approval of the by-laws as presented at their meeting of May 28, 2003. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. That Article III. Membership, Section 4, Absences, is hereby deleted and replaced with a new Article III, Section 4 as follows: Three consecutive absences of a Board member, without excuse of the Chairperson, from regular or special meetings may result in recommendation to the City Council from the Board to discharge said member and appoint a new Board member. 2. That Article V. Board Meetings, Section 1, Regular Meetings; Section 2, Special Meetings; and Section 3, Agenda are hereby deleted and replaced with new Sections 1, 2, and 3 as follows: Section 1. Regular Meetings. The Board's regular meeting will be held the second Tuesday of each month. This regular meeting may be rescheduled upon agreement by a majority of the Board. Section 2. Special Meetings. Special meetings may be called by the Chairperson and shall be called by the Chairperson or Vice Chairperson at the request of three or more members of the Board. At least one (1) full day's written notice of meeting place, time and agenda shall be given to each Member and the media. Section 3. Agenda. Insofar as possible, at regular and special meetings, only matters included on the agenda may be discussed and formal votes taken. Care shall be given to avoid discussion of non-agenda items. 3. All subsequent sections of the bylaws shall be renumbered as necessary. Passed and approved this 10th day of ~lune ,2003 A)~oved by ~.. City Attorney's Office Resolution No. 03-189 Page 2 It was moved by Pfab and seconded by Champion the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn clerk/r~s/PCRB bylaws.doc Prepared by: Dale Helling, Asst. City Manager, 410 E. Washington St., Iowa IA 52240 (319) (319) RESOLUTION NO, 03-190 RESOLUTION AUTHORIZING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES, LOCAL #183, AFL-CIO, TO BE EFFECTIVE JULY 1, 2003, THROUGH JUNE 30, 2004. WHEREAS, the City of Iowa City, Iowa (hereinafter the City), and the Iowa City Library Board of Trustees and the American Federation of State, County and Municipal Employees, Local #183, AFL-CIO, (hereinafter the Union), through their designated bargaining representatives, have negotiated a collective bargaining agreement to be effective July 1, 2003, through June 30, 2004, a copy of which Agreement is attached to this resolution and by this reference made a part hereof, and WHEREAS, the City desires to approve the Agreement, finding that it will promote efficient municipal operations, thereby providing residents of the community with municipal services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The above-referenced Agreement between the City and the Union is hereby approved by the City. 2. The Mayor is hereby authorized and directed to sign, and the City Clerk to attest, the Agreement. Passed and approved this 10th day of June ~~,, ,2003~ Approved by CI'I~Y CLERK It was moved by 14'i ] burn and seconded by Pfab the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion × Kanner × Lehman × O'Donnell × Pfab X Vanderhoef X Wilburn AGREEMENT BETWEEN CITY OF IOWA CITY CITY OF IOWA CITY {~ Iowa City Public' Library IOWA CITY LIBRARY BOARD OF TRUSTEES AND THE AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES LOCAL #183, AFL-CIO JULY 1, 2003 TO JUNE 30, 2004- TABLE OF CONTENTS PREAMBLE .................................................................................................................................... 1 ARTICLE 1 -- RECOGNITION ...................................................................................................... 2 ARTICLE 2 -- MANAGEMENT RIGHTS ..................................................................................... 2 ARTICLE 3 -- NO STRIKE--NO LOCKOUT ................................................................................ 3 ARTICLE 4 -- BULLETIN BOARDS ............................................................................................ 3 ARTICLE 5 -- BUSINESS AGENTS ............................................................................................. 3 ARTICLE 6 -- DUES CHECK OFF ................................................................................................ 3 ARTICLE 7 -- HOURS OF WORK ............................................................................................... 4 ARTICLE 8 -- OVERTIME ............................................................................................................ 6 ARTICLE 9 -- HOLIDAYS ............................................................................................................. 9 ARTICLE 10 -- VACATIONS ...................................................................................................... 10 ARTICLE 11 -- SICK LEAVE ...................................................................................................... 10 ARTICLE 12 -- SPEC/AL LEAVES ............................................................................................ 12 ARTICLE 13 -- SENIORITY ........................................................................................................ 15 ARTICLE 14 -- DISCIPLINE ....................................................................................................... 18 ARTICLE 15 -- INSURANCE ...................................................................................................... 19 ARTICLE 16 -- SAFETY .............................................................................................................. 20 ARTICLE 17 -- PERSONNEL TRANSACTIONS ..................................................................... 21 ARTICLE 18 -- CLOTHING AND EQUIPMENT ...................................................................... 21 ARTICLE 19 -- RECOVERY AND REHABILITATION PROGRAM ...................................... 21 ARTICLE 20 -- GRIEVANCE PROCEDURE ............................................................................. 22 ARTICLE 21 -- PAY PLAN .......................................................................................................... 24 ARTICLE 22 -- AUTHORIZED REPRESENTATION, ENTIRE AGREEMENT AND WA1VER ............................................................................................................................ 25 ARTICLE 23 -- GENERAL CONDITIONS ................................................................................. 26 ARTICLE 24 -- DURATION OF AGREEMENT ........................................................................ 26 ARTICLE 25 -- SAVINGS CLAUSE ........................................................................................... 26 APPENDICES AGREEMENT WITH THE CITY OF IOWA CITY and THE IOWA CITY LIBRARY BOARD OF TRUSTEES WITH JOHNSON COUNTY AREA PUBLIC EMPLOYEES, AFSCME, LOCAL #l 83 PREAMBLE This agreement is executed by the CITY OF IOWA CITY, Iowa, and the Iowa City Library Board of Trustees, and the Johnson County Area Public Employees, AFSCME, Local #183. Unless otherwise stated, the word "City" will refer to the City and to the Library Board and the employee organization will be called "Union". Throughout this Agreement members of the bargaining unit are referred to as "employees". It is the purpose of this Agreement to promote and ensure harmonious cooperation and understanding between the City and the Union to ensure collective bargaining under the laws of the State of Iowa, as well as applicable ordinances of the City of Iowa City. It is the purpose of the City and the Union to establish salaries and terms of employment consistent with the availability of public funds and with the goals and purposes of the City Charter. The City and the Union jointly pledge their cooperation to work together in the public interest to provide improvement in the effectiveness and efficiency of the services offered to the citizens of Iowa City. The parties agree to the following specific provisions: ARTICLE 1 RECOGNITION Section 1. The City of Iowa City, Iowa, recognizes the Johnson County Area Public Employees, AFSCME, Local 183, as the sole and exclusive bargaining agent for all City of Iowa City employees except those specifically excluded in Section 3 of this Article. This certification is based on an Order of Certification promulgated by the Iowa Public Employment Relations Board on February 2, 1976. Section 2. The Iowa City Library Board of Trustees recognizes the Johnson County Area Public Employees, AFSCME, Local 183, as the sole and exclusive bargaining agent for all Iowa City Public Library Employees except those specifically excluded in Section 3 of this Article. This certification is based on an Order of Certification promulgated by the Iowa Public Employment Relations Board on February 9, 1976. Section 3. Sworn police officers and frrefighters as well as all supervisory, confidential and temporary employees and others who are excluded from the laws relating to collective bargaining in Chapter 20 of the current Code of Iowa are excluded from the terms, conditions, or application of this Agreement. Section 4. The City agrees that it will not sponsor or promote, financially or otherwise, any other group or labor organization, for the purpose of undermining the Union; nor will it interfere with, restrain, coerce or discriminate against any of its employees in connection with their membership in the Union. ARTICLE 2 MANAGEMENT RIGHTS Section 1. Except as limited by the express provisions of this Agreement, nothing herein shall be construed to restrict, limit, or impair the rights, powers, and authority of the City under the laws of the State of Iowa and the City's ordinances. These rights, powers, and authority include, but are not limited to the following: a. To direct the work of its employees. b. To develop, implement and enforce work rules, safety standards, performance and productivity standards. c. To hire, promote, transfer, assign, classify, schedule and retain employees within the operation of the City government and to develop and maintain qualifications, standards and procedures for employment, promotions, and transfers. d. To discipline, suspend or discharge employees for just cause. e. To maintain the efficiency of the governmental operation and to determine and maintain the nature, scope and definition of City organization. f. To relieve employees from duties because of lack of work, lack of adequate public financing, or for other legitimate reasons. g. To determine the amounts, methods, and procedures for compensating employees and the definition of, necessity for, allocation of, and nature of overtime and the method of compensating overtime. h. To determine and implement the methods, means, tools, locations, equipment, and assignment of personnel by which its operations are to be conducted including but not limited to the right to contract and subcontract work. i. To take such actions as may be necessary to carry out its mission. j. To initiate, prepare, certify and administer its budget. k. To exercise all powers and duties granted to it by law. ARTICLE 3 NO STRIKE--NO LOCKOUT Section 1. No Strike. No employee covered by this Agreement shall engage in any strike at any City facility or at any location in the City where City services are performed during the life and duration of this Agreement. If any strike shall take place, the Union will immediately notify employees engaging in such activities to cease and desist, and it shall publicly declare that such activity is in violation of this Agreement and is unauthorized. Employees in the bargaining unit, while acting in the course of their employment, shall not refuse to cross any picket line established by any labor organization when called upon to cross such picket line in the line of duty. The City will make reasonable efforts to assure employee safety in crossing picket lines. Any employee engaging in any activity in violation of the Article shall be subject to immediate disciplinary action including discharge by the City. Section 2. No Lockout.. The City agrees not to lock out employees during the term of this Agreement. ARTICLE 4 BULLETIN BOARDS Section 1. The City shall assign space as currently provided on bulletin boards for the Union to post notices, a copy of which shall be provided to the Personnel Administrator. Notices shall not contain political material, libelous material, or material which is injurious to the City or to employees. Union notices will be limited to designated spaces. ARTICLE 5 BUSINESS AGENTS Section 1. The Union shall have the right to designate agents, not to exceed two (2) persons at any one time, who shall have access to City facilities only during regular working hours, for the purpose of investigating matters relating to the administration of this Agreement. Section 2. The Union shall notify the Personnel Administrator after making such designation. Any such investigation will be conducted so as to not interfere with City business and any such agent will comply with City safety, security and other regulations. Notice will be given to the Department Director or designee when a business agent enters City property or facilities. City employees may not spend working time to meet with business agents unless specifically permitted by another provision of this Agreement. ARTICLE 6 DUES CIt~CK OFF Section 1. The City agrees to deduct Union membership fees and dues once each month from the pay of thusc employees who individually authorize in writing that such deductions be made. The Union will certify the amount of dues to be deducted and the structure of the dues scheduled in a lettx~r signed by the President and notarized. Authorization for check off must be received by the 15th of the month in order to be withheld from the first check of the next month. Section 2. Dues will be deducted from the first pay check of each calendar month and will be remitted, together with an itemized statement, to the Union Treasurer within ten (10) days after the deductions have been made. On a monthly basis, and at no cost to the union, the Employer shall provide the Union with a computer disk, which, in a format agreeable to both parties, shows the bargaining unit employee's name, home address, and any other information mutually agreed to. Section 3. The City will not deduct dues beginning the first of the calendar month after which an employee is no longer part of the bargaining unit. An employee may voluntarily cancel or revoke authorization for check off by delivery of written notice to the City. The City will provide a copy of the notice to the Union. Cancellations received by the 15th of the month will become effective on the first of the next month. Section 4. The City will not be liable and will be held blameless for damage arising by virtue of mistakes in connection with funds collected under the provisions of this Article. The City will not be responsible for payment of dues, special assessments or any other deduction upon an individual's default. ARTICLE 7 HOURS OF WORK Section 1. Definitions. Temporary Employees - All employees regularly assigned less than ten (10) hours per week or who work in a position authorized for less than seven (7) months shall be temporary employees. All employees regularly assigned to ten (10) hours per week or more shall become permanent employees entitled to wages and benefits as provided in this agreement upon the completion of seven (7) continuous months of employment. Permanent Employees - Permanent employees shall be as follows: (A) Those persons who are appointed to authorized budgeted positions and who have completed a probationary period upon initial employment with the City, or 03) Those persons who were temporary employees regularly assigned to ten (10) hours per week or more who have completed seven (7) months of continuous employment. The City shall provide the Union a list of names of all persons employed by the City, regardless of their status as employees, along with hire dates, termination dates (if applicable), and account number except those persons excluded in Article 1, Section 3, of this agreement. Section 2. Regular Work Week. A. Definitions_ - A day will be defined as the time between 12:01 A.M. and midnight, twenty-four (24) hours later. A week will be defined as the time between 12:01 A.M. Sunday and midnight Saturday. Holidays and paid leaves shall count as hours worked. B. Permanent Full-Time - Five Day Operations - The regular work ~veek for permanent full-time employees shall begin on Monday and extend through Friday and shall consist of five (5) consecutive, eight (8) hour days. C. Permanent Full-Time - Continuous Shift Operations - (Work is regularly scheduled 24 hours per day, seven days per week.) The regular work week shall consist of five (5) days of eight (8) consecutive hours for a total of forty (40) hours. For purposes of this contract the first day off in any week is defined as the sixth day and the second day off is defined as the seventh day. Employees assigned to continuous shift operations may meet and confer with their division concerning shift scheduling. D. Six and Seven Day Operations - The regular work week for permanent full-time employees shall consist of five (5) eight (8) hour days for a total of forty (40) hours. For purposes of this contract the first day off in any week is defined as the sixth day and the second day off is defined as the seventh day. Employees whose schedules regularly vary from this pattern will be covered by letter at the time the variation is made. (Example - landfill employees.) Section 3. Scheduling. Regular work schedules will be posted on departmental bulletin boards within each division. Any permanent change in the regular work schedules for a division will be posted at least ten (10) days in advance of the change. To the greatest extent possible, temporary adjustments in the work schedule of individuals will be posted at the beginning of the week. As much notice as possible will be given in the case of emergencies, inclement weather, or unexpected absences. The City will notify the Union in advance of permanent changes in the regular work week and will discuss such changes if requested. Section 4. Part-Time Employees. A. Part-time employees are those persons regularly assigned to less than forty (40) hours of work per week. Benefits shall be prorated for permanent part-time employees in accordance with their regularly assigned hours per week. Occasionally the hours actually worked will vary from the assigned number. No minimum amount of work is guaranteed to part-time employees. Any employee whose hours actually exceed his/her assigned hours shall be reassigned hours for the purpose of proration of benefits. An employee may request a redetermination of his/her assigned hours or proration of benefits through the grievance procedure. Nothing in this section shall require a regular part-time employee to regularly work more than his/her assigned hours. B. Temporary Employees. All temporary employees, as defined in Section 1 above, and all other employees of the Employer are not entitled to any benefits or other provisions of this Agreement. C. Current employees will have bidding preference for job vacancies over volunteer helpers and volunteer time will not count toward seniority. Section 5. Rest Periods. Except for the transit drivers the City will provided a fifteen (15) minute rest period at two times during the regular work day. The location and scheduling will be determined by the immediate supervisor. The rest period will be scheduled at regular times within the work day to accommodate staffing needs. Employee preferences will be considered. Section 6. Meal Periods. The City will provide an unpaid lunch period of not less than thirty (30) minutes each day to employees in five day operations. Whenever possible, the lunch period will be scheduled at a regular time in the work day. Meal periods will be scheduled to accommodate the staffing needs of the department with consideration of the preference of employees. In lieu of the two fifteen (15) minute paid rest periods, full-time bus drivers will be provided a thirty minute lunch break with pay from Monday through Saturday of each week. Meal breaks will be scheduled near the middle of the shift; i.e., no earlier than 3 hours into the shift and shall not leave more than 5 hours and 15 minutes remaining on the shift. Deviations due to special or changed circumstances shall be mutually agreed upon. Section 7. Clean-up Time. If the nature of work performed requires it, employees will be allowed a minimum of five (5) minutes for personal clean-up at the end of the work day. Section 8. Inclement Weather. Employees are expected to come to work regardless of weather conditions if they can possibly do so. Employees who appear for work at the scheduled time will be compensated. Generally, City operations will not be suspended, but may be rescheduled. If work is to be rescheduled the immediate supervisor will have available information. The employer will take into consideration the employee's comfort and protection in cases of extreme climatic conditions. Employees who are unable to get to work or who leave work early because of weather conditions may do one of the following: a. Arrange to make up the work with the approval of the immediate supervisor. b. Charge the time missed to accrued holiday, vacation, compensatory time, or personal leave. c. Take leave without pay for the time missed. Section 9. Travel Time - Transit. In addition to hours specified on the nm sheet, ten minutes will be paid to cover "travel time" to or from the Transit Facility. This only applies to drivers whose relief point is the Transit Interchange. Employees who are not required to return the bus to the Transit Facility and who decline to travel to or from the Facility shall not receive this pay. ARTICLE 8 OVERTIME Section 1. Overtime. Overtime is work performed by a permanent full or part-time employee in excess of eight (8) hours per day or forty (40) hours per week with the following exceptions: A) Employees regularly scheduled to work more than eight (8) hours per day will receive overtime for the time worked in excess of the regularly scheduled hours per day. B) Employees who work more than eight (8) hours on a given day due to flex time mutually agreed upon by the employee and their supervisor will receive overtime for the time worked in excess of their scheduled flex hours on that day. e.g., Employees who work twelve (12) hours per day will receive overtime for time spent in excess of twelve (12) hours per day or forty (40) hours per week. Prior authorization from the employee's supervisor is required before overtime work will be credited. Employees may be periodically required to work overtime but may request not to perform work because of physical inability or serious personal need. Such requests to be excused from perform/rig overtime will not be unreasonably denied. For permanent full-time employees, work performed on the sixth (6th) or seventh (7th) day of the work week shall be considered overtime. There will be no pyramiding of overtime: e.g., If an employee is called back to work on Saturday he/she may claim the overtime rate either for the minimal call-in OR the sixth (6th) day premium, not for both sections. Overtime will be compensated at the rote of one and one-half (1-1/2) times the current base hourly rate of the employees or by compensatory time off at the rate of one and one-half (1-1/2) hours for each hour of overtime worked. Employee preference will determine whether overtime is paid or time off given unless departmental staffing needs or financial considerations require employees to be paid or given time off. The employees may request reasons for the denial of the time offor pay. Section 2. Overtime Equalization. A. To the greatest extent possible, overtime shall be offered to employees equally over a period of three (3) months, considering the type of work, the qualifications and ability of the individual employee, the employee's desire to perform the overtime service, and the employee's seniority. The following procedure will generally be used: The employee with the necessary qualifications and abilities and the least number of overtime hours in that classification will be first offered such assignment. In the event that overtime hours among employees in that classification are equal, seniority shall prevail. In the event no qualified employee desires such work, the City shall select the qualified employee with the least credited overtime hours for such assignment and if there are two or more employees with the same number of overtime hours, the employee with the least seniority shall be thus assigned. Employees who refuse overtime work on a particular job will be charged the same number of hours as employees who actually do the work. Any employee who may be periodically excused from overtime work for physical disability or serious personal need shall carry an amount of overtime equal to that of the employee with the highest number of hours. When the need arises to work overtime to finish a job, the employees who are performing the work may be offered the overtime first if the work is to be completed. If an affected emPloyee elects not to work overtime, be/she will be expected to continue until a replacement is secured. During emergency situations such as, but not limited to, excessive snow, freezing rain, wind, rain or cold, employees in the affected divisions may be scheduled to work twelve (12) hours or more in any twenty-four (24) hour period. Work in excess of twelve (12) hours will be assigned according to the equalization procedure. The equalization procedure is inapplicable to regularly scheduled overtime in transit. B. Distribution of extra hours in the Transit Division. For hours available after the "Extra Board" hours have been assigned~ to the greatest extent possible, extra hours shall be offered to employees equally over each mn pick period. The employer may first offer the hours by seniority to part-time employees who have worked less than 40 hours that week. After that it will be offered to employees by seniority if scheduling time allows. For equalization purposes, employees who refuse exh'a hours will be charged the same number of hours as were offered. The City shall maintain and post a list of extra hours worked in the Transit Division. C. The City shall maintain and post (at least monthly) in a public place in the work area, a list of classifications showing overtime hours worked by each employee, and shall keep such list current with accumulated overtime being credited forward. Overtime accumulation shall commence on January 1, April 1, July 1 and October 1 of each year and shall be equalized quarterly. Employees who are new to a division shall be credited with the highest number of hours in their classification. Any deviation from the above process shall be by letter between the City and the Union. Section 3. Overtime Rest Period. If an employee is required to work at least two (2) hours immediately after the employee's normal work day the City will provide for one of the following: a. A rest period of one-half hour immediately following the work day, or b. One additional half-hour of paid compensation at the overtime rate. This section does not apply if the employee is required to work less than two (2) hours following the work day. Section 4. Stand-By Time. Employees who are on stand-by time are required to be at a place designated by them which has access to a phone and from which they may reach the work area promptly. Employees on stand-by will be compensated as follows: Employee Assigned to Stand-by Pay Per Week 1. Is provided with and takes vehicle home 7 hours pay 2. Is provided with but declines to take a vehicle home (supervisor may require employee to take vehicle) 7 hours pay 3. Cannot be provided with a vehicle due to lack of vehicle availability 10 hours pay 4. Is not provided with a vehicle because employee resides outside city limits 10 hours pay Employees of the Street/Sanitation Department who are required to be on stand-by for the propose of emergency snow removal will be compensated at a rote of ten (10) hours at current base pay rate for each week of stand-by time. Stand-by in these cimumstances will be assigned in no less than one week increments. Such employees will be furnished a call device, but no vehicle. Section 5. Reporting Pay. If an employee reports for work at his/her regular time and place but is sent home by the supervisor because of an emergency because work cannot be performed, such employee shall be paid a minimum of two (2) hours at his/her regular straight time pay. The City will make every effort to allow the employee to make up the work at straight time at a different time, where the nature of work permits. Section 6. Minimum Call-In. An employee who has completed an eight (8) hour work day and who is called in to work in an emergency situation without prior notice will be paid for a minimum of two (2) hours. If the emergency call-in takes more than two (2) hours the employee will be compensated for time spent. Minimum call-in will be paid at the overtime rate. An employee who is called in prior to the regular start of his/her working day will be compensated for a minimum of two (2) hours at the overtime rate. In the event minimum call-in and regular working hours overlap, straight time will be paid for the overlapping hours in addition to the minimum call-in. There shall be no pyramiding or duplicating of overtime pay. That is, if an employee is called to work, he/she cannot collect for another two (2) hours unless it has been two (2) hours since the last call. Any City employee required to appear as a witness in Court for work-related matters or at a municipal infraction hearing for work-related matters outside their work schedule will be paid for such appearance pursuant to minimum call-in provisions above. The employer will not alter work schedules solely to avoid this payment. Section 7. Professional Employees. No overtime will be paid or credit given for overtime work of professional employees. Generally, assignments will be based on an assumed forty (40) hour week for full- time professionals and on the assigned number of hours of part-time professionals. Professional employees will enter all assigned hours worked in excess of their nonual schedules on their time sheets. A professional employee may meet with his/her department head at a mutually convenient time and place to review the hours worked in an attempt to facilitate the provisions of this section consistent with department practices. However, this clause shall not be construed as a guarantee of compensatory time or overtime pay. Section 8. Library Overtime. Permanent employees required to work on Sundays at the Library will received six (6) hours credit for each four (4) hour shift worked. Section 9. Calculation of Overtime. Overtime will be recorded on the basis of an initial six (6) minute segment, and an employee must work the entire segment to be credited with one-tenth (1/10) hour for overtime. After the first six (6) minutes, overtime will be recorded and credited on a minute-for-minute basis. Section 10. Payment of Overtime. Payment of authorized overtime will be on succeeding pay checks. Section 11. Accumulated Overtime. Accumulated overtime to be carried over from one fiscal year to another shall not exceed forty (40) hours and any overtime in excess of forty (40) hours accumulated at the end of the fiscal year shall be administered in accordance with Section 1 of this article. Section 12. Shift Differential. Employees who work a scheduled shift which begins at or after 1:30 p.m., but before 10:00 p.m. shall receive an additional twenty-five ($.25) per hour. Employees who work a scheduled shift which begins at or after 10:00 p.m. but before 1:00 a.m. shall receive an additional forty cents ($.40) per hour. ARTICLE 9 HOLIDAYS Section 1. The following days shall be paid holidays for permanent employees: New Year's Day (January 1); Martin Luther King, Jr. Day (third Monday in January); Washington's Birthday (third Monday in February); Memorial Day (last Monday in May); Independence Day (July 4); Labor Day (first Monday in September); Veteran's Day (November 11); Thanksgiving Day (fourth Thursday in November); the Friday after Thanksgiving; Christmas Day (December 25); and one personal leave day. Provided, however, that at the time employment begins or terminates, personal leave shall be pro-rated on the basis of two (2) hours personal leave credit for each quarter of the fiscal year, or portion thereof, during which the employee is in pay status. In order to receive holiday credit, an employee must be in pay status the day before and the day al~er a holiday. Section 2. In addition, there shall be granted to permanent employees who do not work a continuous shift, the day before or after Christmas, or the day before or after New Year's Day as an additional holiday. The City Manager (or the Library Director for library employees) may direct that employees observe a particular day for this holiday but if the Manager fails to make such designation by December 15 of the calendar year in question, employees may select a particular day subject to the approval of the supervisor. If the City Manager or Library Director does not designate a day, employees may choose a day between December 17 and January 6. Section 3. Permanent employees on a continuous shift shall receive eighty-eight (88) hours of holiday credit and eight (8) hours of personal leave credit on July 1 annually. Any continuous shift employee who begins work after July 1 of any calendar year will receive credit for the remaining holiday dates in the year and for personal leave as provided in Section 1 of this Article. If an employee separates after July 1 of any year, those holidays and personal leave hours which have been credited but which have not as yet occurred or been earned will be deducted for the purpose of considering separation pay. e.g., Employee A receives credit for eighty-eight (88) hours of holiday time on July I. The employee terminates on November 1 and has not used any holiday hours. He would be paid sixteen (16) hours of holiday pay (Independence Day and Labor Day). e.g., Employee B receives eighty-eight (88) hours of holiday credit on July 1. Employee B terminates November 1 and has used forty (40) holiday hours. Only two (2) holidays (Independence Day and Labor Day) have occurred prior to termination, therefore twenty-four (24) hours (40 used less 16 occurring) would be deducted fi.om vacation pay or fi.om the last week's wages. For the purpose of this Article, a holiday for continuous shift employees (except Police Department employees) begins at 12:01 A.M. on the day of the holiday and continues for a period of twenty-four (24) hours thereafter. In the Police Department a holiday begins at 11:00 P.M. on the day preceding the holiday and continues for twenty-four (24) hours thereafter. When a holiday occurs on Sunday, the following Monday will be observed. When a holiday falls on a Saturday, the preceding Friday will be observed. Section 4. Part-time employees will receive holiday pay and personal leave on a pro-rata basis. Section 5. Eligible employees who are called in to work on a holiday on which City operations are not open to the public will be paid at a rate of one and one-half (1½) times for the hours actually worked and shall also receive regular holiday pay. Section 6. Permanent employees who are assigned to work on holidays when City operations to which they are assigned are operating or open to the public will receive holiday credit equal to one and one- half (1½) times the hours actually worked. This credit may be used after the holiday occurs but must be half (1½) times the hours actually worked. This credit may be used after the holiday occurs but must be taken before the next succeeding July 1. Generally, this section applies to library, transit, parks, recreation, and parking enforcement employees. Refuse employees will use this system when two holidays occur in the same week. Employees may request pay in lieu of holiday credit. The employer's decision to grant or deny the pay shall not be arbitrary or capricious. Section 7. Holidays or personal leave days shall not be carried over from one fiscal year to the next. Section 8. Definition. "Continuous shift employees" as used in this article indicates those employees who work in twenty-four (24) hour per day operations an~d who are subject to assignment on shifts beginning between 3:00 P.M. and 7:59 A.M. ARTICLE 10 VACATIONS Section 1. Accumulation. Vacations shall be earned by permanent employees by month according to the following schedule: Length of Set'v/ce Days Per Pay Month 0-5 years 1 5 years 1 day - 10 years 1 1/4 10 years 1 day - 15 years 1 1/2 15 years 1 day - 20 years 1 3/4 more than 20 years 2 Professional librarians shall accumulate vacation at a rote of 22 days per year regardless of length of service. The maximum number of hours eligible for carry over after July I of any year or for payment upon termination shall be one hundred ninety-two (192) hours (24 days). Section 2. Use of Vacation. An employee becomes eligible to take vacation after he/she has been on the payroll as a permanent employee for a period of six (6) continuous months. Scheduling will be arranged with the supervisor to accommodate staffing needs and employee preferences. Except in the event of serious personal need by a less senior person, seniority will prevail. Section 3. Pawnent of Accumulation. Upon discharge, resignation or retirement after six (6) months of continuous service, a permanent employee is eligible for payment of not more than 192 hours (24 days) of accumulated vacation leave at the current base rate of pay. ARTICLE 11 SICK LEAVE Section 1. Accumulation.. Employees shall be granted one day of sick leave credit per month and shall have the right to accumulate unused sick leave up to a maximum of 1440 hours (180 days). Sick leave shall not be accumulated while an employee takes a leave of absence without pay, but any employee granted a paid leave shall continue to earn sick leave. Accumulation of sick leave shall commence on the date of first permanent employment. Additional sick leave will accrue while an employee is receiving worker's compensation and supplementing those payments with accumulated paid leave(s). Upon resignation or retirement, the City shall pay for one-half of the accumulated sick leave at the time of resignation/retirement on the basis of the employee's then current hourly base salary, provided that the dollar amount of the payment may be up to but shall not exceed the amount that an employee would have been due if he/she had terminated on June 28, 1985. Employees hired on or after June 29, 1985, are not eligible for payment under the provisions of this paragraph. An employee must have been employed by the City for at least one year in order to be eligible for payment of accumulated sick leave upon termination. Incentive: Employees who utilize no sick leave in any thirteen consecutive pay periods and who have at least 600 hours of sick leave accumulated at the end of the six months may, at the option of the employee, convert four hours of sick leave to four hours of incentive leave. Following any twenty-six consecutive pay periods with no use of sick leave, employees who have at least 1200 hours of sick leave accumulated may, at their option, convert an additional four hours of sick leave to incentive leave for a total of up to but no more than twelve hours in any 26 consecutive pay periods. The maximum number of hours eligible for carry over from one fiscal year to the next shall be eight (8) hours. Section 2. Use of SickLeave. a. A day of accumulated sick leave shall be used for each day an employee is sick and off work during a work week. A doctor's statement regarding nature of illness and recovery therefrom may be required if abuse is suspected. Requirement of such doctor's statement will not be used merely for the purpose of harassment of any employee. Sick leave may be used on an hour-to-hour basis for doctor's appointments or other health maintenance needs. b. In addition to sickness of an employee, sick leave may be used for: (1) On-the-job injury. (2) Serious illness or hospital confinement of a spouse, domestic partner as recognized by City policy, or child, or critical illness of the employee's mother, father, mother- in-law, father-in-law, including mother or father of a domestic partner, brother, sister, or grandparents, as well as any other relatives or member of the immediate household of the employee up to a maximum of forty (40) hours per occurrence provided that the employee's presence and efforts are needed. c. The City may discipline employees for abuse of sick leave. Section 3. Notification. An employee shall notify his/her supervisor as soon as reasonably possible of any sickness or illness which will cause him/her to miss work. Certain employees may be required to provide such notification prior to the beginning of their work day. In those cases where the Department or Division requires such prior notification, the City will be responsible for establishing a method whereby those employees can provide such notification. Unless such notification is given, the absence will not be charged to sick leave, but will be charged to other accumulated leave, or if no such aeeruals exist, to leave of absence without pay. Unusual circumstances will be evaluated and may result in charging the absence to sick leave. An employee who becomes sick at work will notify his/her supervisor before leaving the area. Section 4. Sick Leave Bank. a. Permanent employees in the bargaining unit may draw from a Sick Leave Bank if they have exhausted their own sick leave accumulation and are seriously ill. Hours of sick leave shall be contributed to the bank by bargaining unit members who have reached the maximum accumulation of sick leave (1440 hours or 180 days) at the rote of one day per month. b. Employees who use Sick Bank days will repay the bank at the regular sick leave accrual schedule after returning to work. Employees who do not return to work or who fail to accumulate a sufficient amount of sick leave will pay back the Bank from other accrued leave or in cash. c. A joint City-Union committee will administer the use of Sick Bank days by employees. The committee will be made up of one Union representative, one City representative and one person chosen by the two representatives. The Bank Administration Committee will determine when sick leave may be used, application procedures, the length of time which any employee may borrow, the length of the waiting period after exhaustion of sick leave before employees may borrow time, amount of time before which days must be paid back, and other criteria for using Bank days. The Committee is charged with maintaining the integrity of the Bank for serious or cataslrophic illness of individuals in the bargaining unit and will develop policies to protect against abuse by individuals. d. The City will contribute thirty (30) days of sick leave to the Bank October 1, 1976. No individual may use more than ten (10) days during the term of this Agreement. Section 5. Employees using sick leave who are medically able to perform some of the regular duties of their position while at home (or alternative work site) may, at the request of the employee or the supervisor, and with the permission of the supervisor, be assigned work to be performed at home. For work performed at home, regular pay rather than use of sick leave accrual will be utilized, and the ratio of sick leave to straight pay will be determined on a case-by-case basis by the supervisor. This policy is designed to permit credit for work performed at home by employees using sick leave, when performance of work at home is advantageous to the City; however, no employee will be required to perform work while on sick leave nor will any employee be guaranteed the right to do so. Section 6. While an employee is receiving sick leave pay from the City, self-employment for pay or work for another employer for pay is expressly forbidden. A waiver of this provision may be given if the employee presents evidence from his/her physician to the City that the employee's medical disability would preclude fulfillment of the employee's duties with the City, but that the nature of the disability would penmt work at alternative outside employment. Failure to comply with this policy will result in progressive disciplinary action. ARTICLE 12 SPECIAL LEAVES Section 1. On-the-Job Injury. Upon application the City may grant a leave of absence with pay in the event of an injury or illness of an employee while at work provided the following conditions exist: a. The injury or illness arises out of the course of City employment, and b. The City's medical advisor determines that time off from work is required. If the above provisions are applicable, leave with pay will be granted during the remaining time on the work day when the injury occurs and for a period of two (2) additional working days if authorized by the medical advisor. If the injured or disabled employee requires more than two (2) working days in which to recuperate and return to work, any additional absence may be charged to sick leave or, if sick leave is exhausted, to leave of absence without pay. Employees may use accumulated sick leave or other accumulated leaves to supplement worker's compensation benefits. Section 2. Funerals. An employee will be granted up to three (3) work days per incident with no loss of compensation or accruals if required to attend the funeral of his/her spouse, domestic partner as recognized by City policy, child, grandchild, stepchild, foster child, mother, father, stepparent, sister, brother, step-sister or step-brother. An employee will be granted one (1) day per occurrence with no loss of compensation nor loss of accrual fi.om sick, annual, or compensation time to attend the funeral of his/her mother-in-law, father-in4aw, grandparent, aunt or uncle, brother-in-law, sister-in-law, or permanent member of the immediate household. In such cases, he/she shall be granted up to two (2) additional days for travel, if necessary. In-law relationships referred to herein shall include such relationships through a domestic parmer as recognized by City policy. If additional time is needed, an employee shall be permitted to use up to three (3) work days of accumulated sick leave with the approval of his/her supervisor. Section 3. Leave of Absence Without Pay. A leave of absence without pay is a predetermined amount of time off work, which has been recommended by the Department Director and approved by the City Manager or for library employees, by the Library Director, except in cases of medically necessary disability leaves which shall be automatic provided the employee has exhausted all other accrued leave (paid and unpaid) and submits to a physical exam by a city-paid and appointed doctor (if required by the employer). Generally, such leave shall not exceed twelve (12) months. Upon termination of any such leave of absence, the employee shall return to work in the same range and step as when he/she lef~ and will receive compensation on the same basis as if he/she had continued to work at his/her regular posit/on without leave, provided that during that period if the nature of operations has changed so that similar work does not exist or that an opening for the employee no longer exists, the employee shall be eligible to bid on vacancies in related areas or vacancies for which the employee is otherwise qualified for a period of twelve (12) months following termination of the leave. The employee is responsible for applying for and keeping aware of any openings. In the event an employee fails to retum to work at the end of any such leave or extension, he/she shall be deemed to have voluntarily resigned or, if applicable, voluntarily retired on the last day of work prior to such leave. During a leave of absence without pay, the employee: a. Cannot pay retirement contributions if the leave exceeds one month in duration. b. Shall not receive any other accruals or job benefits during the period of absence. c. Shall not acquire additional seniority during said leave except in the case of temporary medical disability or as otherwise specified by this Agreement. d. Shall not earn sick, vacation, or other leave. e. Must use all accumulated vacation to which he/she is entitled prior to the time that the leave without pay commences. f. Must pay prorated health, dental, life and disability insurance premiums falling due during any month the employee is not on the payroll, if coverage is desired and is available subject to insurance career approval, as follows: 1. For any calendar month during which the employee is on unpaid leave not exceeding ten working days and insurance coverage is desired, the City will pay the cost of the insurance premiums. 2. For any calendar month during which the employee is on unpaid leave in excess of ten working days and insurance coverage is desired, the employee must pay 1/12 of the insurance premium for each working day beyond ten working days that the employee is on unpaid leave of absence. The remainder of the premium will be paid for by the City. 3. The employee may choose which insurance coverages, if any, are to be retained during the unpaid leave of absence. 4. Payment for insurance coverages desired by the employee may be deducted fi.om current or future pay due to the employee or at the employee's option may be billed on a monthly basis. Failure to return from an unpaid leave where insurance coverage was desired will result in the City billing the individual for costs which would otherwise have been deducted from the employee's pay. The Department Director may waive the above conditions (a. through e.) for leaves of absence not exceeding ten (10) working days. Section 4. Jury Duty. Any employee summoned for jury duty during the employee's regular work hours shall receive regular straight time pay during any period of jury service. The City shall receive the pay earned from such jury service. Compensation for travel expenses may be retained by the employee. An employee who is summoned for jury duty but is not selected to serve on the jury and is discharged with an hour or more remaining in the work-day shall return to work. Section 5. Witness Fees. An employee shall be granted leave with pay when required to be absent from work for the purpose of testifying in court in response to legal summons when the employee is neither plaintiff nor defendant in the action and when such court appearance arises from the performance of his/her duties, obligations, or activities as a City employee, and the City shall receive the witness fees up to the amount of compensation paid to the employee by the City for days testified. Section 6. Military Leave. Employees called by any branch of the Armed Forces of the United States shall, when ordered to active serviee, be entitled to a leave of absence for such period of time that the member serves in such capacity and until discharged therefrom. The City shall comply with applicable law in regard to military leave. Employees subject to the foregoing shall, upon reinstatement to City employment, retain their original employment date for the purpose of determining seniority and eligibility for salary advancement just as though such time spent in service of the United States has been spent in regular employment with the City. Section 7. Voting Time. An employee shall be permitted to vote at a polling place in the City of Iowa City or the City of Coralville during the work day in any national, state, or local election if it is not reasonably possible for him/her to vote during off hours. Section 8. Pregnancy Leave. A pregnant permanent employee shall be entitled to a leave of absence without pay if she is disabled as a result of pregnancy or related cause at the exhaustion of other accumulated leaves. All employees requiring such leave shall notify the Department Director prior to the anticipated date of birth and should be able to substantiate their condition by a doctor's statement. Employees may work during pregnancy if health permits. Those granted leaves under this section shall present doctor's statements as to pregnancy disability and recovery therefrom. Within seven (7) days following birth, miscarriage, or abortion the employee shall advise the City of the date by which she will retum to work. Unless the employee returns to work by such date, or any other date by reason of extension granted by the City, the employee will be considered to have voluntarily resigned or retired. An employee who takes leave pursuant to this section shall return to work as soon as she is medically able, retaining all rights granted by the federal Family Medical Leave Act or other applicable law. Section 9. Union Business Leave. a. Any employee elected to office in the International American Federation of State, County and Municipal Employees shall be granted a leave of absence without pay for a per/od not to exceed two years. Such leaves shall be granted to not more than one City employee in Local 183 at any one time. An employee desiring such leave shall give thirty (30) days notice to the City. Consistent with Section 3 of this Article, such employees shall not have a job guarantee on return. b. Leave of absence without pay to attend and serve as a delegate to conventions and training conferences relating to the Union shall be granted to not more than five (5) City employees in Local 183 in any one calendar year. Not more than five (5) days may be taken by any three (3) employees and not more than ten (10) days may be taken by any two (2) employees under this section. Employees seeking such leave shall present certification in writing of their selection by the Union to act as a representative to a specified conference at least ten (I0) working days prior to the time they wish to be absent. c. No more than one employee who is elected or appointed to offices in the Union that is not part-time staff will be granted sufficient unpaid time off to carry on the duties of the office provided he/she gives reasonable advance notice and receives approval for such leave from the department head. Approval may be denied by the department head where the employee's absence could adversely affect or interfere with the operation of the department. d. Employees on Union leaves shall only be entitled to accrual of seniority for time spent on such leaves, except for subsection c above, where employee will continue to accrue benefits during a period not to exceed ten (10) work days per year. e. Employees appointed to the position of Staff Representative for AFSCME/Iowa Council 61 shall be entitled to an unpaid leave of absence not to exceed one year. The City may deny such leave if it would create a hardship. Return from leave is governed by Section 3 of this Article. Not more than one employee shall be granted such leave at any one time. The employee must make application for such leave at least ten (10) working days in advance of the commencement of this leave. The provisions of Subsection d. above shall apply. f. The City agrees to place Union supplied Union information in its new employee packets. This information shall not include political mater/al, libelous material, or mater/al which is injurious to the City or to employees. Section 10. Professional Leave. The City and the Union agree that professional development is of benefit to employees designated as "professionals" and the employer. In recognition of this Agreement, the following guidelines will be considered when granting or denying requests for professional leaves: a. The potential benefit to the employee. b. The potential benefit to the employer. c. The work-relatedness of training program, conference, workshop, class, or convention that is attended. d. Who in the affected class of employees went most recently. e. Seniority. It is understood by the parties that the above provisions in no way constitute a guarantee of training to anyone. ARTICLE 13 SENIORITY Section 1. Seniority shall mean length of continuous service with the City. It shall begin on the date of employment and become applicable immediately following completion of a probationary period of not more than six (6) months in a permanent position, unless extended in writing due to unusual circumstances. Continuous service in a temporary position shall be added to the employee's seniority for use only in Section 3, Use of Seniority, below. An employee will lose seniority rights upon resignation, discharge for just cause, retirement, death, or layoff for more than two (2) years. Seniority shall accrue during all paid leaves and during periods which a member is assigned a classification outside of the bargaining unit. If an employee is on leave of absence without pay as a result of temporary disability as substantiated by a doctor's certificate or for un-the-job injury, seniority will accrue indefinitely. An employee will accrue seniority while on leave without pay or layoff for one (1) year or for a period equal to the length of time worked if less than one year. In the event that two (2) or more employees have an identical seniority date, the order of their seniority shall be determined by the alphabetical order of last names. The City will maintain a seniority list showing the length of continuous service and will make a copy of the list available to the Union each six (6) months. Section 2. Probation. The initial probation period for permanent appointments will be six (6) continuous months. The probationary period may be extended in writing because of unusual circumstances. Probationary employees are entitled to all benefits of this contract with two exceptions: 1. They may not grieve any disciplinary actions taken against them. 2. They may not bid on other jobs (except for promotions). If an employee has worked as a temporary City employee prior to appointment to a similar permanent position, the temporary time worked may be credited toward completion of probation if it is applicable experience. For such employees, the probationary period will be shortened to reflect credit for temporary time worked. The length of probation will be specified in writing in the permanent appointment papers. Section 3. Use of Seniority. An employee who has successfully completed an initial City probation period of six months may exercise seniority as follows: a. Transfer Procedures. Except in the case of emergency circumstances, a notice which describes the position for permanent job openings will be posted on administrative and departmental bulletin boards for not less than five (5) working days. During this period, employees who wish to apply for the position may do so. The City will provide a written form for application which must be received in the Personnel Office by 5:00 P.M. on the day stated on the notice as the closing date. If current or laid off employees are qualified for the position he/sbe may compete with other employee applicants for the position. Step I. If qualifications including skills, abilities, and experience of the applicants are relatively equal, the employee with the greatest seniority will be offered tbe job fast, except as provided in Section 3, subsection b.2.(a) of this Article. Step II. If the qualifications of current employees are marginal but equal to outside applicants they will be offered the position if it is to be filled, subject to the further provisions of Section 3, subsection b.2.(b) of this Article. If an employee feels that seniority has been ignored by the City, he/she may request the reason for his/her rejection for the position in writing, and the written reasons will be given. b. Reduction in Force. Reductions in force will be by departmental division according to seniority in the jobs affected with the person having the least seniority within classification to be laid off first. The City will give fifteen (15) days notice to employees who are to be laid off except in an emergency. Temporary, casual and seasonal employees within classification (e.g. those job rifles listed in Appendix A) will be laid offprior to permanent employees. The City will consult with the Union as far in advance as possible prior to a contemplated layoff in order to provide the most equitable treatment to employees who are to be laid off. 1. The City will attempt to accomplish reduction in force by attrition. 2. An employee whose job is to be eliminated may be transferred to vacancies within the department. Employees notified of lay-off or who are subject to recall from lay-off under Section 3, Subsection c. of this Article shall be given the opportunity to bid for new or vacant non-promotional positions to be filled by the City as follows: (a) When competing with other bargaining unit employees, a laid-off employee will be offered the job first where qualifications, including skills, abilities and experience of the applicants are relatively equal without regard to seniority. (b) When competing with applicants who are not employees of the City, laid- off employees shall be offered the job fn-st where the City determines the laid-off employee has the abilities to adequately perform the job under normal supervision. 3. If no vacancies exist a more senior employee being laid off shall bump the employee with the least seniority in their classification within their department; but, if no such person or position exists, the laid-off employee may bump the least senior employee in a position within their classification in the bargaining unit. If no such person or position exists within the bargaining unit, a laid-off employee may bump the least senior employee in a job outside their classification within their department and, if no such person or job exists, then the bargaining unit. Provided, however, an employee shall not bump into a job without seniority, proper credentials (including prior recorded experience in the job with the City; except where a laid-off employee was placed in the job out of promotional sequence in the clerical, maintenance worker, plant operator, mechanic, librarian, dispatcher, planner/program analyst and construction inspector series), and the ability to perform the duties of the job under normal supervision. A person shall first bump into the highest classification which also meets the preceding conditions. Bumping shall not result in any promotion. In no event shall a full-time employee be fomed to bump the least senior employee when it would result in decreased hours of work or shall part-time employees bump into full-time positions unless their total seniority is greater based on a comparison of computation of time actually worked. c. Recall from Layoff. The names of permanent employees laid off shall be placed on a re- employment list for the jobs affected in the layoff. Such persons shall be eligible for re- employment in reverse order of layoff in the job from which they were removed for a period of two (2) years, provided that they are still qualified and able to perform the job. Employees may apply for vacancies in the City in titles other than those affected by the layoff during the period that they are on the recall list while maintaining their option to return to the j ob from which they were laid off. When an employee is notified by certified mail to last known address to return to work, he/she must make arrangements to return to work with the immediate supervisor within seven (7) days or be removed from the recall list. An employee on the recall list will accrue seniority pursuant to Section 1 of this article and will be entitled to exercise seniority accrued prior to layoffafter their return to work. d. Preferred Shift. Employees may use seniority to bid on a preferred shift or transit run provided a vacancy exists. Employees currently within the classification in which the vacancy has occurred will first be given the option to bid prior to the vacant hours being posted for other City employees. The use of seniority in library scheduling, if any, will be the subject of a separate letter to be negotiated at a later date. Section 4. Trial Period. A. Employee Option. A transferred employee shall be granted up to ten (10) days to determine if he/she wants to continue in the position to which he/she voluntarily transferred. If during the option period the employee desires to do so, he/she may return to the previous position. B. City Option. The length of the Wial period for a person who is transferring to another position within the City will be adapted to the type of job, length of City employment and similarity to previous jobs, but will not be longer than forty (40) working days except by agreement between the City and the Union. A transferred employee agrees not to initiate another transfer for six (6) months. This limitation on voluntary transfers does not apply to promotions. If the employee's performance is unsatisfactory at the end of the trial period, they may remm to their previous position or a similar vacancy. Section 5. Compensation after Transfer. When an employee transfers to another position within the same or a lower range he/she shall move to a step and rate of pay within the range of the position transferred to with pay to be determined on the basis of relative skills, abilities, experience and seniority. When an employee transfers to a higher range his/her pay shall fall within that range and in no event will be less than the equivalent of a one step increase based on their pay prior to the transfer. Section 6. Transit Seniority. In the event two or more transit drivers have identical seniority dates, the order of seniority for selecting transit runs shall be determined by lot. ARTICLE 14 DISCIPLINE Section 1. Purpose. All parties to this Agreement recognize that a certain amount of discipline is necessary for efficient operation of the City and the City has fights and responsibilities under law in providing services in an efficient manner. These certain penalties for infi'actions are agreed upon by the parties as a mode of operating and are not intended to limit the management rights of the City as explained in Chapter 20 of the current Code of Iowa. Disciplinary actions against employees will be taken for just cause. Appeal of disciplinary actions shall be by permanent employees and shall be through the grievance procedure set forth in this Agreement. Section 2. The goals of progressive discipline are to correct behavior and produce efficient City operations rather than merely to punish wrongdoers. Disciplinary actions or measures shall ordinarily be invoked in the order listed: a. Oral reprimand or warning. b. Written reprimand or warning. c. Suspension with loss of pay. d. Discharge. Section 3. Serious violations may be dealt with by any of the above disciplinary measures on the first offense. Permanent employees shall have the right to take up a suspension or discharge at Step 2 of the grievance procedure. Section 4. An employee may request the presence of a steward at the time of discipline. The steward may request a copy of the oral or written warning at that time. A copy of suspension or discharge will be forwarded to the chief steward. ARTICLE 15 INSURANCE Section 1. Medical Insurance. The City will provide the health insurance policy known as the Blue Cross/Blue Shield "Iowa 500," Alliance, two-day deductible plan for employees and eligible dependents. Employees who elect to obtain family coverage will pay thirty-five ($35.00) per month during the first six (6) months of this agreement and forty dollars ($40.00) per month during the second six months of this agreement (prorated for part-time employees) toward the cost of such coverage. A pro rata share of the cost of the premium will be paid for part-time employees. A description of the provisions of the negotiated "Iowa 500," Alliance, plan are set forth in Appendix "B". Benefit coverages are based on usual, customary and reasonable rates. Disputes regarding specific claims shall be addressed to the insurance company and are not subject to the grievance procedure of this agreement. The parties agree to actively pursue incentives and/or other alternatives to the existing health care plan and pledge their mutual cooperation to achieve this end. However, no such programs will be implemented except upon mutual agreement by the City and the Union. The City may meet with representatives of the Union for the purpose of negotiating an alternative to the "Iowa 500," Alliance. Five Union representatives shall attend such meetings without loss of pay. Should the parties fail to agree, they will proceed to arbitration pursuant to Article 20. The issue to be decided by the arbitrator is the appropriateness of such an alternative, and whether or not it is reasonably equivalent to the "Iowa 500," Alliance. If the arbitrator determines that the alternative is not appropriate or reasonably equivalent, the "Iowa 500," Alliance plan shall remain in effect. Section 2. Life Insurance. The City will provide a term life insurance policy for employees the face value of which is an amount equal to the next even thousand dollars greater than annual salary. e.g., If an employee's annual salary is $8,834, the face value of the life insurance policy is $9,000. In the policy currently provided coverage does not become effective nntil ninety (90) days after employment. Section 3. Dental Insurance. The City will provide dental insurance for employees. Family dental insurance will be made available to the employee at the employee's expense. A description of the provisions of the negotiated Delta Dental plan are set forth in Appendix "B". Benefit coverages are based on usual, customary, and reasonable rotes. Disputes regarding specific claims shall be addressed to the insurance company and are not subject to the grievance procedure of this agreement. Section 4. Payroll Deductions. When the employer develops the computer capability to accommodate payroll deductions for a Union insurance plan or group benefit plan it shall provide for deduction of up to one such item. The Employer agrees to deduct from the wages of any employee who is a member of the Union a PEOPLE deduction as provided for in a written authorization, provided there is field capability and required deductions are not negatively affected. Such anthorization must be executed by the employee and may be revoked by the employee at any time by giving written notice to both the Employer and the Union. The Employer agrees to remit any deductions made pursuant to this provision promptly to the Union together with an itemized statement showing the name of the employee from whose pay such deductions have been made and the amount deducted during the period covered by the remittance. Section 5. Carrier Change. The parties agree that the employer may change insurance carriers provided the Union is given 60 days written notice of the change and the specifications and adminis~ation of the insurance plan(s) are not diminished. Regarding life and long-term disability insurance, the specifications provided in Sections 2 and 6 of this Article define those below which benefits shall not be diminished under this Section. Section 6. Long Term Disability Insurance. The City will provide long-term disability insurance for permanent full-time bargaining unit employees and for permanent part-time bargaining unit employees who work or are on paid leave time an average of 30 or more hours per week, with sixty percent (60%) coverage of salary to a maximum of three thousand dollars ($3,000) per month. This benefit, as applied, shall be subject to other applicable offsets such as worker's compensation, social security, sick leave, etc. Such disability insurance shall begin paying benefits after ninety (90) working days of continuous covered total disability. Regardless of other situations which are covered or not covered by the terms of the policy, long-term disability benefits shall not pay for situations arising from employment by any employer other than the City of Iowa City. Disputes regarding specific claims shall be addressed to the insurance company and are not subject to the grievance procedures of this agreement. The City will absorb the cost of long-term disability insurance during the term of this contract provided that premiums do not increase in an amount greater than ten percent (10%). If said premiums do increase by more than ten percent (10%), the increase shall be subject to mutual agreement by the parties. All other increases in premium costs shall be subject to normal contract negotiations. All increases shall be included in computing the financial terms of any negotiated contract settlement. For the 2001-2003 collective bargaining agreement, the 10% increase language will only apply to the second year. The parties agree to meet and confer regarding any proposed job retraining for a disabled City employee, in order to discuss the terms and conditions of such retraining and reassignment. ARTICLE 16 SAFETY Section 1. Policy. The City and the Union recognize the importance of the personal safety of individual employees on the job and recognize that in the routine course of work employees are subject to risks. Section 2. Standards. Employees shall not be required to work in areas or to operate equipment which is a hazard to themselves or the public. Periodic training in safety matters will be provided to employees who engage in hazardous work. Employees will have access to protective gear required by law. Employees will handle property and equipment of the City with due care appropriate to the nature of the work and equipment employed. Section 3. Notice of Defect. Employees who operate equipment shall, during or immediately following the work day, report any defect noticed by him/her in said equipment to the immediate supervisor. Section 4. Special Grievance Procedure. If an employee is requested to work in a location or with equipment which presents an imminent personal hazard to him/herself or others the employee will report immediately to the Division Superintendent or designee who will detemUne the minimal standards under which employees must work. If the employee is then directed to work in a location or with equipment which is an inuninent personal hazard to him/herself, he/she shall file a Step 2 grievance with the Department Director. Other disputes over safety hazards will be processed through the regular grievance procedure in Article 20 Section 4. Use of this procedure to create unnecessary delays will result in disciplinary action. Section 5. Safety Committee. The Union shall select two (2) city employees as representatives to each department/division safety committee. Section 6. The employer will provide required protective clothing or protective devices, including up to $125.00 annually for the purchase of safety shoes. Employees required to wear shoes with puncture resistant soles will receive such reimbursement up to $175 annually. The employer shall pay the reasonable full cost of medically prescribed safety shoes. All safety shoe purchases must receive prior 'approval from the employee's immediate supervisor. Denial of safety shoe purchase is subject to the grievance procedure commencing at Step 2. Section 7. The employer will provide up to $100.00 during each fiscal year for the purchase of prescription safety glasses, as needed, for those employees who are required to regularly wear safety glasses. The employer may specify the source and type of safety glasses for which reimbursement will be made. Replacement of safety glasses shall be subject to approval by the supervisor. ARTICLE 17 PERSONNEL TRANSACTIONS Section 1. Employees shall receive a copy of payroll transactions, performance evaluations, and other documents which will be used for purposes of promotion, evaluation or discipline. The employee's copy will be forwarded at the time it is placed in the file. Section 2. Under the supervision of an employee of the Human Relations Office and during normal business hours, employees shall have access to their personnel files including the right to copy the contents of the file at their own expense. An employee shall have the right to attach a written response to any document in his/her personnel file. Section 3. Upon request, written wamings for minor infractions which are over twelve (12) months old will be removed from an employee's file, provided the problem has been corrected or there has been substantial improvement toward correction. Section 4. Oral warnings shall not be part of an employee's personnel record except as a notation of when such wuming was given. Upon request, such notation shall be removed from the personnel file following eight months of service without any discipline. ARTICLE 18 CLOTHING AND EQUIPMENT Section 1. Employees who are required to wear special uniforms will be provided with such uniforms. Cleaning and maintenance will be paid by the employer. Outerwear, including hats, jackets and coats, will not be provided, except for Parking Enforcement Attendants. Gloves for discomfort from cold will not be provided. Rain hats and rain coats will be provided for employees required to perform a majority of their work out-of-doors. (Police Department employees see Appendix G.) Section 2. Commercial Drivers License. The employer will reimburse non-probationary employees for the difference between the cost of an operators license and Commercial Drivers License and any endorsements or restriction removals when the employee's job requirement includes possession of such license. When available, the City will provide equipment necessary to take the applicable tests. ARTICLE 19 RECOVERY AND REHABILITATION PROGRAM Section 1. Voluntary Referral Service. The City will provide where possible a voluntary referral service for employees with personal problems. Employees who suspect they may have a work problem even in the early stages are encouraged to seek treatment or cotmseling. All such requests and/or referrals in Section 3 for service will be treated in a confidential manner. Every attempt will be made to assist employees in obtaining needed services if they voluntarily request such assistance. Section 2. Problem Drinking. In the interest of providing efficient services to the public the City recognizes that employee alcoholism can and should be treated. Educational materials on problem drinking may be requested from the Human Relations office. All bargaining unit employees are eligible for treatment and rehabilitation for alcoholism or problem drinking through the City's referral service and other available community resources. Alcoholism as an illness is not a cause for discipline per se; however, interference with job performance may be subject to discipline. Every attempt will be made by the City and the Union to assist employees with drinking problems to obtain needed assistance. Rehabilitation assistance will be offered, but if job performance is not raised to an acceptable level, disciplinary action will be taken. Section 3. Procedure. Supervisors who identify work problems or stewards who identify personal problems may refer employees to the Human Relations office for assistance in obtaining educational and rehabilitation services for alcoholism or other personal problems which influence performance. Nothing in this section relieves employees of responsibility for their conduct on the job. ARTICLE 20 GRIEVANCE PROCEDURE Section 1. De£mitions. The word "grievance" wherever used in this Agreement shall mean any dispute between the City and the Union or any employee with regard to the meaning, application, or violation of any of the terms and provisions of this Agreement. The word "working day" shall be de£med as any day except Saturday and Sunday and holidays listed in Article 9, Section 1, excluding the personal leave day, for purposes of this section. Section 2. Representation. An employee who is a member of the bargaining unit covered by this Agreement shall have the right to be represented by a steward at any grievance hearing or at any step of the grievance procedure, if he/she chooses. Employees are also entitled to representation by a steward at disciplinary conferences. Stewards will not attend other conferences between supervisors and employees except with the supervisor's approval. The Union will certify the names and addresses of the designated stewards to the City Personnel Administrator. In the absence of such certification the City will not be obligated under this Article to release any employee from duty for the purposes of investigating a grievance or representing another employee in any disciplinary or grievance proceeding. The City will compensate not more than one employee steward for the investigation of a grievance. If a second City employee has a special office in the Union handling grievances, that employee may request released time from his/her supervisor, and permission to work on the grievance will not be unreasonably withheld, but the City will not provide compensation for time spent. Any stewards who are City employees shall be released from work for not more than two (2) hours in one work week to work on ghevance resolution. The employee will obtain permission from the immediate supervisor before investigating the grievance, but such permission will not be unreasonably withheld. Released time under this section is limited to grievance resolution. Notwithstanding any of the above, the Union President shall be released from work without loss of pay for a reasonable amount of time during any work week to work on grievance resolution. Supervisors and stewards agree to handle discipline and grievances with discretion. Section 3. Limitations. Unless a ghevance is appealed as hereinafter provided, it shall have no further validity or effect. Time limits may be extended by mutual agreement of the parties. Any monetary award or compensation arising out of the resolution of a grievance is limited to the period of time sixty (60) days prior to the filing of the grievance regardless of the length of the practice giving rise to the grievance or thc employee's lack of knowledge thereof. The following provisions will apply to interpretation of the above language: 1. Pay corrections in matters involving inaccuracies in payment of base pay and merit increases or inaccuracies created by data entry or other Accounting Division error will be made retroactive to the date of the error, which may be greater than sixty (60) days. 2. Any other type of payment error will be subject to the 60 day limitation on retroactive pay as outlined in Article 20. Section 4. Procedures. A grievance that may arise shall be processed and settled in the following A. Step 1. The grievance shall be presented orally for discussion between the employee grievant, the steward if the employee chooses to be represented by a steward, and the employee's immediate supervisor within seven (7) working days after the knowledge of the event giving rise to the grievance. The supervisor shall deliver the answer verbally to the aggrieved employee or steward within seven (7) working days after the Step 1 conference. The date of the oral presentation of the grievance and the date of the verbal response shall be certified in writing. If no response is received from the supervisor within seven (7) working days the grievance will be processed pursuant to Step 2. B. Step 2. If the grievance is not resolved by Step 1, the aggrieved employee or his/her steward (if applicable) shall, within seven (7) working days following completion of Step 1, present three (3) written copies of such grievance signed by the aggrieved person, two (2) to be filed with the Department Director or designated representative and one (1) to be filed with the Union. For Library employees the grievance must be filed at this Step with the Library Director or designee. The written grievance shall contain a statement from the employee of the facts and section of this Agreement grieved and specifying what relief or remedy is desired. The grievant and steward shall include on the written grievance their names and the addresses to which they wish a response to be sent. The grievant, steward and department director shall meet within seven (7) working days to discuss the grievance. The Department Director shall issue a decision in writing within seven (7) working days following the meeting. C. Step 3. A grievance not resolved by Step 2 shall be submitted to the City Manager or his/her designee within fifteen (15) working days of the date of receipt of the written decision referred to in Step 2. A meeting between the parties may be held if requested in writing. Such meeting shall be held within fifteen (15) working days. The City Manager will respond to the grievant and steward within fifteen (15) working days following receipt of the grievance or the third step meeting (if requested). D. Arbitration. Grievances not resolved at Step 3 of the Grievance Procedure may be submitted to a third party for arbitration. A request for arbitration must be submitted by written notice to the other party within ten (I0) working days following receipt of the City Manager's decision at Step 3. Copies of any such request will be fumisbed to the City and to the Un/on. The cost of arbitration and recording the same shall be divided equally between the parties to this Agreement. The cost of a certified court report, if requested by the arbitrator, shall be divided equally between the parties. Each party will pay for the cost of its own case preparation and for expenses of witnesses. The arbitration proceeding shall be conducted by an arbitrator to be selected by the City and the Union within five (5) working days after notice has been given. If the parties fail to select an arbitrator, a request by either or both parties shall be made to the Federal Mediation and Conciliation Service to provide a panel of five (5) prospective arbi~tors who are members of the National Academy of Arbitrators. Both the City and the Union shall have the right to strike two names from the panel. The party giving notice for arbitration shall strike the first name; the other party shall then strike one (1) name. The process will be repeated and the remaining person shall be the arbitrator. The arbitrator shall have the power to interpret, apply, and enforce this written Agreement but shall have no power to add to, subtract from, or modify the terms thereof. The roles of evidence and the nature of conduct required during the arbitration hearing shall be in accordance with all state and federal legislation, applicable rules and regulations. The decision of the arbitrator shall be issued within thirty (30) days after conclusion of the hearing and shall be final and binding upon the parties. The parties of the grievance, their witnesses and representatives shall have the right to be present at the grievance arbitration in addition to the arbitrator. Other persons may be present at arbitration hearings as the parties may mutually agree. Either party shall have the right to record the ev/dence presented at the arbitration heating. Arbitration heatings shall be closed to the public and evidence taken shall not be revealed to any third party until such time as the decision of the arbitrator is made unless parties agree otherwise. Section 5. Labor-Management Committee. The Labor-Management Committee shall consist of the persons designated by the Union and the City. Not more than four (4) bargaining unit employees may be excused to attend meetings held during working hours. Representatives or agents of the parties may be present at grievance committee meetings. a. Bargaining unit employees (not more than four) excused from work to attend committee meetings will be paid for all regular duty time spent at such meetings. b. "Representatives or agents of the parties" as referenced above means only those representatives or agents retained by AFSCME and does not include, for the purpose of pay, officers, stewards, or other members of the bargaining unit. c. It is thus understood that the City shall in no circumstances be obliged to pay more than four (4) bargaining unit employees for duty time spent in attendance at a Labor- Management Committee meeting under the terms and provisions of this Section, except in such cases where said provisions may be voluntarily waived by both parties to the agreement. Meetings shall be no longer than two (2) hours in length and shall be scheduled to altemate between the working hours and non-working hours of the labor members unless mutually agreed otherwise. The function of the Labor-Management Committee shall be to meet and confer monthly with the City during the life of the contract for the purpose of adjusting pending grievances and to discuss procedures for avoiding future grievances (including safety matters) provided that: a. No topics will come before the Labor-Management Committee which are proper subjects for negotiations (e.g., new demands, changed circumstances, requests for new language, etc.); except for the investigation and discussion of cost containment features to health insurance. Any such features recommended by the committee must be ratified by the City and the Union prior to implementation. b. Every agenda item will be investigated before the meeting with the appropriate Department Director or designee. (Public Works -- Division Heads). Section 6. Employee Involvement Efforts. The parties agree to actively pursue employee involvement efforts which will provide for joint problem-solving and more effective communication and pledge their mutual cooperation to achieve this end. However, no such programs will be implemented except upon mutual agreement by the City and the Union. ARTICLE 21 PAY PLAN Section 1. Classification Plan. The classification plan for bargaining unit employees is attached to this Agreement (see Appendix A). The pay plan in effect on July 4, 2003, shall be adjusted upward by three percent (3%) effective July 5, 2003. The effective date of compensation adjustments and benefit adjustments applicable to any fiscal year will be the first day of the pay period which begins between the dates of June 24 and July 7, inclusive. Effective dates over the next four years, for example, are as follows: July 5, 2003 July 2, 2005 July 3, 2004 July 1, 2006 Section 2. Merit Plan. The pay plan is based on performance evaluations and merit. The City will justify the denial of merit increases following the employee's eligibility date. An employee who does not receive a merit increase on his/her eligibility date may file a Step 2 grievance. Section 3. Pay Plan. Each range of the pay classification plan will contain six (6) steps (1-6). Employees at Step 1 are eligible for review and an increase to Step 2 after six (6) months. Step 1 will be detenmned by the City unilaterally based on market information and other factors relating to the particular job title for which the wage is being set. Employees on Steps 2-6 are eligible for review and an increase to the next step annually. Employees on Step 6 or those who are outside of the range are not eligible for step increases. Section 4. Equipment Mechanics Stipend. Each of the Equipment Division employees who is required to provide a complete set of mechanics tools will receive fifty dollars ($50.00) on or before July 15 of each of the contract years of this Agreement. Section 5. Longevity Pay. Permanent employees who have completed the required number of years of continuous service with the City by December 1 shall receive longevity pay on a separate check on the last payday in November in accordance with this schedule: YEARS COMPLETED ON DECEMBER 1 AMOUNT 5 years $325.00 10 years 500.00 15 years 650.00 20 years 800.00 25 years 1,050.00 Employees who terminate will receive a promta share of the longevity payment reflected in their final check. The proration will be based on the nearest whole month of the year. Section 6. Pre-Tax Advantage Pro,-cam. The Employer will offer employees a program, consistent with IRS regulations, through which employees may elect to make pre-tax reductions in taxable wages which will be paid to an account from which dependent care and health/dental premiums and expenses not covered by insurance will be paid. Section 7. Time Cards and Time Sheets. For all City employees, the City shall provide the employee an opportunity to review their time card and time sheet at the same time. ARTICLE 22 AUTHORIZED REPRESENTATION~ ENTIRE AGREEMENT AND WAIVER All negotiations or bargaining with respect to the terms and conditions of this Agreement shall be conducted by authorized representatives of the Union and the City. Agreements reached as a result of such negotiations shall become effective only when signed by the authorized representatives of the parties. This Agreement supersedes and cancels all previous agreements and practices between the Employer and the Union and constitutes the entire Agreement between the parties and concludes collective bargaining for its duration. All parties to this Agreement waive each and every right to negotiate to which they would otherwise be entitled under the laws of the State of Iowa. ARTICLE 23 GENERAL CONDITIONS Section 1. This agreement shall be construed under the laws of Iowa. Section 2. The City agrees to meet and confer at reasonable times with the Union on mandatory items to the fullest extent required by law and to provide to the Union a copy of the City Personnel Rules and Regulations and any amendments as adopted by Council. Comments on rules and the need for revisions in rules and regulations may be discussed by the Labor-Management Committee but any new negotiations on mandatory items or other items will be conducted only by authorized teams in compliance with this complete Agreement. Section 3. The City and the Union agree they will not act to discriminate because of race, creed, color, sex, age, national origin, gender identity, disability, religion, marital status, sexual orientation, or political affiliation unless the reason for the discrimination is job-related or otherwise allowed by law. Section 4. Early Retirement Incentive. The City will give the Union notice and opportunity to discuss, at a labor management committee meeting, prior to implementing any early retirement incentive program. Such program must be applied on a unit-wide basis and participation will be voluntary. ARTICLE 24 DURATION OF AGREEMENT This agreement shall be in effect between July 1, 2003, and June 30, 2004. Furthermore, this contract shall continue from year to year subsequent to June 30, 2004, unless written notice to change or modify it is mailed or hand-delivered by either party to the other party pr/or to September 15 of the year preceding the expiration date or any extension thereof, and received by the other party no later than September 25 of that same year or the next working day thereafter. ARTICLE 25 SAVINGS CLAUSE Should any Article, Section, or any portion thereof of this Agremnent be held unlawful and unenforceable by operation of law or by any tribunal of competent jurisdiction, such decision shall apply only to the specific Article, Section or portion thereof declared null and void in the decision and the remainder of this Agreement shall remain in full force and effect. Neither party shall be required as a result of their agreement with each other to conduct themselves in a manner which would cause them to neglect their duties under law or to engage in activities in violation of the law. If replacement provisions are deemed necessary by the Union or Management they shall be negotiated immediately. Cases involving issues cognizable under the Iowa Civil Service Law (Chapter 400 et. seq. as amended) shall not be subject to the grievance and arbitration provisions of this contract unless this contract specifically regulates the issue(s) in question. THE AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES, LOCAL iii 83 CITY OF I~A CITY, IOWA PRESIDENT MAY6i By: Y . OWA ~~[ _. PRESIDENT {,.J By: SECRETARY TEAM MEMBERS ~ ~ AFS~/Iowa Counc/l~ 61 AFSCME JOB TITLE LIST FY04 (JULY 5, 2003) APPENDIX A - Page 1 1 Custodian 5 MWII - Parks MWI - Recreation MWII - Ramp/Meter Repair MWI - Senior Center MWII - Recreation MWI - Transit Facility MWII - Transit Sr Library Clerk 2 Cashier- Parking Sr Police Records Clerk Central Services Info Clerk Kennel Assistant MWI - Government Bldgs 6 Animal Control Officer MWI - Meter Reader Buyer I - Equipment MVVI - Parking Systems Community Service Officer MWI - Pools Library Assistant I MWI - Transit MWII - Water Service Mail C~erk Mass Transit Operator MWI - Library Sr Account Clerk - Treasury Landfill Clerk Recycle Clerk - Landfill MWI - Transit Building Maintenance 7 Customer Serv Rep - Parking 3 Cashier - Treasury Library Assistant II Clerical Assist - Cable TV MWII - Landfill Clerk Typist- Prks & Forestry MWll - Landfill/Recycle Library Clerk MWII - Pools MWI - Towing MWII - Refuse MWl - Wastewater Treatment MWII - Wastewater Treatment Plant MWI - Water Customer Service Pads/Data Entry Clerk MWII - Government Bldgs Production Assistant Parking Enforcement Attendant Program Assistant ScaTehouse Operator Sr Clerk Typist - Sr, Center Water Services Clerk Sr Clerk Typist - Streets MWII - Library Sr Clerk Typist - Wastewater Clerk Typist - Engineering Housing Assistant Clerk Typist - Recreation MVVII - Water Distribution Clerical Assist - PCD Equipment Clerk 8 Engineering Technician MWI - Water Plant Interactive Specialist Laboratory Technician Library Assistant III 4 Account Clerk - Accounting MWII - Forestry Account Clerk - Transit MWII - Streets Account Clerk - Treasury MWIII - Cemetery Clerk Typist - Solid Waste MWIII - Landfill MWI - Forestry MVVIII - Parks MVVI - Refuse MWIII - Wastewater Collection MWI - Streets Sr Accounts Payable Clerk MWII - CBD Sr Accounts Receivable Clerk MWll - Cemetery MWll - Parking Systems Police Records Clerk Public Services Clerk Sr Clerk Typist - Recreation AFSCME JOB TITLE LIST FY04 (JULY 5, 2003) APPENDIX A - Page 2 9 Buyer II 13 Chemist Community Programmer Development Reg Specialist Customer Service Rep Elec Tech - Traffic Eng Electrician FSS Program Coordinator Emergency Comm Dispatcher Librarian II Mechanic I - Equipment Mechanic III - Equipment (DAY) Office Coord - Recreation Mechanic III - Equipment (EVE) Sr Engineering Technician Sr Accountant - Accounting Sr Library Assistant Sr Accountant - Treasury Housing Program Assistant Sr MW - Wastewater Collection MWIII - Senior Center Survey Party Chief Mechanic III - Transit 10 Body Repair Mechanic Housing Inspector 14 Program Spec - Sr Center Housing Office Manager Rec Program Supervisor MWIII - Water Dist Sr Construction Inspector Maintenance Operator - Wastewater Sr MW - Streets Public Info/Ed Coordinator ~ Water Sr MW - Wastewater Plant TPO - Wastewater Treatment Sr MW - Water Dist TPO - Water Sr TPO - Wastewater Maintenance Operator - Water Volunteer Spec - Sr Center Sr TPO - Water Network Database Specialist 11 Customer Service Coord Sr MW - Water Plant Housing Rehab Specialist MWIII - Streets 15 Associate Planner MWIII - Wastewater Civil Engineer Mechanic II - Equipment Human Rights Investigator Microcomputer Specialist Human Services Coord Page Supervisor Sr Librarian Special Projects Inspector Solid Waste Planner Library Web Specialist Mechanic II - Transit Accountant - Payroll 12 Construction Inspector II Electronics Tech - Wastewater Libarian I Special Projects Inspector II Sr MW - CBD Sr MW - Forestry Sr MW - Parks Sr MW - Turfgrass Specialist Utilities Technician Electronics Tech - Water Building Inspector Sr MW - Parking & Transit APPENDIX B IOWA BOO IOWA 500 HEALTH CARE COVERAGE IOWA 500 coverage c~tnes basic Blue Cross hospital, Blue Shield physician and Major Pedtcal coverages into a stngle program using deductibles and copayments. And after the deductible and copayment have been satisfied, the dollar coverage and number of hospital days are unlimited except for Nervous and 14entel admissions. In short, the Subscriber shares in the costs of the medically necessary hospital, medical and surgtcal services provided. However, the Subscriber's share never exceeds $S00 per contract per year for covered services, regardless of the nu~d~r of fantily me,ers. IOWA 500 plan benefits encourage medtcal self-maintenance practices by paying for 90% of the covered Usual, 'Customary and Reasonable charges for: * One routtne annual physical examtnatt'on in a doctor's office or clinic * Home and office calls needed to diagnose or treat a medtcal condition * Imuntzattons required by a Subscriber or any person in a Subscriber's family The idea behind IOWA $00 rovera e? To encour continuin medical Care costs--and rates--in 1the. THE IOWA 500 Plan Covers These Extensive services: HOSPITAL rARE 90/10 PHYSICIAN SERVICES gO/10 Inpatient H~me and office vtsts · Semi-private room and board One routine annual physical · Necessary services and suppltes exam · Operating rooms, intensive care. Pre-natal and post-natal care coronary and bur~ care units in physician's office · Oelivery room for normal deltve~. Immunizations Caesarean section, miscarriage or Hospttal visits and nursing admission for false labor facility visits · Necessary laborator~y and x-ray services Outpatient NERVOUS AND MENTAL 90/10 · Surgery Outpatient - 90/10 to $10.000 · Otagnosttc x-ray and laboratory Lifetime Maximum. services · Accident care SKILLED NURSING .FACILITY gO/10 · Unlimited Robm and Board HOME HEALTH rARE 90/10 Services and supplies · Services provided by a ......... Registered Nurse · Services prescribed by a physician THE IO~A $00 Pt~N COVERS THESE OTHER SERVICES: ~ese',othe~. se~vtces ,~ subject tO a $100 contract deductible ~r calgnda~ year · P~sc~pttons . Nu~tng ~tces · ~s~ttcs . Privet-duty nu~tng se~t~s . ~s~ ~ulan~ · C~tc~s . Att · ~rable ~dtcal ~ut~nt . O~r s~les ~en o~d by ~ p~tctan DEDUCTIBLES, AND COPAYZ~'I~T ·Hosptta] - The SubscrJber Is responsible for the ftr~t t~o days of semi- p~tvata r~om and board. ***~-.c~-~-i.~..¥:-_:**.~.~ ..~.__~-_ ~_.- -. Per Hospttal Admission. · Physician - The subscriber pays lOX of the physician's Usual, Customary and Reasoneble cha~Jes tnclndtng office calls. ZOlA 500 coverage pays the remlntng · Other Supplies/Services - The subscrther pays the ftrst $100 per contract per calendar year for modtcal supplles and services. These ~ay tnclude .presc.rtp.tt.on drugs, servtces of a Registered Nurse, ambulance services, nme ~eal to care and braces. ..~en the s. ubscrtber's expendttores for hospital, physician, and/or -.-.,.o. zT ~ne suoscr~er s expenditures rot hOSpital, physician, and/o.r, othe.r services.do not reach $500, the subscrther pays 10S of re~aln~ng coerces up to a total mextmum expenditure of $500. (Outpatient treatment for nervous and mental conditions ts petal 90/10 co-payment unttl the $10,000 Ltfettme ~xtmum ts met. Co-peyment for outpatient Nervous and Flental does not apply to the out-of-pocket mxtmum. tces tncurred durtng the months of October, November and December and l~h~ch are used to sattsfy that ysar's deductible can he used toward satisfying the next calendar year's deductible. lot 2 cl~y 90'/dl 0,/. ,~.::,.--?.~_:..,~ .~.~ ~;~'.'~-~..~.~ Hospice care has been added m include respite care, a means by which services can be provided to relieve an individual caring for a terminally ill patient at home. Also included under hospice care are continuous home care and general inpatient cam services. Hospital Bill Audits Experienced Blue Cross and Blue Shield auditors will review a random sample of bills over $10,000. This ensures that the charges are appropriate and represent services actually received. 2) What-happens if you fail to obtain prior approval for a non- ALLIANCE Program Provisions .emergency or planned admission? · Always obtain pre-admission certification prior to any non- 1)The ALLIANCEprogram consists emergency or planned inpatient admissions. Failure to do so will result in a substantial penalty, perhaps as much as of seven program components, so percent, niter which any opplicoble deductible and They are: coinsuronce amounts will be applied to the remaining balanc~ Remember, it is.your responsibility to make sure Pre-Admission Certification the call is placed. Blue Cross and Blue Shield must be notified prior to any Remember that it is not necessary to contact Blue Cross non-emergency or planned inpatient admission to a hospital, and Blue Shield un/ess you are admitted as an inpatient to skilled nursing facility, mental health institution, or use of a health care facility or to receive home health or hospice home health care or hospice program services, services. For example, if you obtain care on an outpatient Admission Review basis (i.e., visit the doctor's office or go to a hospital Blue Cross and Blue Shield must be notifiad of all eme~ency emergency room or clinic), and you are not admitted for and maternity admissions within 24 hou~ inpatient treatment, you need not contact us. Continued Stay Review · Always notify Blue Cross and Blue Shield o! all emergency and maternity admissions with n 24 houm Il you fall to do All hospital stays will be reviewed to ensure'that continued 'so, you will be responsible for the room-and-board charges hospitalization, home care, hospice or other services are for any days it is determined your condition did not require medically nec,~_~ry to meet the patient's ongOing health inpatient hospitalization. care needs. individual Case Management Focus is placad on speclal needsofpatientswithsevere 3)To appeal a possible reduction illnesses or injuries. Arrangement may be made to waive of benefits: standard coverage limitations or exclusions that might otherwise hinder alternative care arrangements outside the ,, You or your physician may ask for a reconsideration of the hospital, decision. All requests should be made in writing and Mandatory Outpatient Surgery submitted by either you or your physician. Certain surgeries and procedures can be safely performed on "You must appeal a benefit reduction within six months of an outpatient basis without sacrificing the quality of care. receipt of notice for failure to notify Blue Cross and Blue This requirement will be wa ved if inpatient admission Shield of an emergency or maternity admission within 24 is medically necessary, hours. Additional Home Health Care and Hospice Benefits ALUANCE...working with you, for you! Coverage is provided for services not usually offered in traditional coverage. Additional home health benefits provide expanded coverage for: · Skilled nursing services · Physical therapy · Speech therapy · Occupational therapy · Medical social services rome health aide services - £nteral and parenteral nutrition · Prescription drugs and medicines administered intravenously or intramuscularly · Medical supplies 3 Summlry of Beneflt~ 8-3 DELTA DENTAL COVERAGE ~::~:- .. ,~ ~.., ~m. ~ on ~ll, ~o~w end ~ ~ p~rem, .. .. . ~n~l ~ ~111~ ~1 · · ~ for ~u. ~ elimi~ dei~lZ-- ~--- ~_ .~Y t e~ · "m"~ M~:~ I~r yOU ~ ~n~ am ~mbin~ ~ m~ your n~s: R~i~ ~ at s~onth im~ i~uding b~ng x-ra~ 12~n~ ~ta~ls. ~pi~l ~uoHde appli~o~ as p~H~d ~ no more than on~ ~ sm mon~. ~11~ x~ o~ in any ~r intewal unle~ s~ial ~ ~ ~mo~r~. ~ne ~ ~ pro~ ongoing ~m including: R~ular ~ fillin~s. Oral ~u~e~ (i~ud;ng p~ and ~~i~ ~re). Eme~enw ~a~ent ~r mli~ of ~in. ~jor ~e ~n~ ~e~: Hig~ fillings, ~; ~o~io~. R~t ~nal fillings. Non-surgi~l treatment ~r gum d~seases. Delta Dental Plan of Iow. Delta Dental Plan of Iow~, RATE QUOTATION -0-4 PLA~ Program Benofits D~du~lbl. Copayment ~in~lwl=aml~f (Annual) IQI Pmvemive Maintenance $ - % I~l Routine Restorative $ ~ Mejor Restorative S - _$0 % ['1 Dental Prostheti~ $. r-I Pedodontics $. -- % D Orlhodontics $ _ I-) Depender~ to ege. I-I Full-time students I-I Aclu~ Program Maximums Single $ 500 per year Family $ ~ per member, per year Lifetime benef'~ maximum on Orthodontics $ _ Program Rates~ Single $. per month Family $__ per month These rates guaranteed for 12 months beginning on _ 7-1-85 if purchased by *Ra~s.quoted here ire b~,ed upon census inforn~tion provided .,M .~-:.~ . . . ~ mm/mum enrollmer)! Of ~0',~ of ~o~11 eli-i*- ...... .,-, .,,,4u,,,ng iKI ma~mmn rig Il:' ,~"t.; .I ~, / , - ~!~ is ~ general desc~p~mn of coverage, h ~s no! · ~&lemen! of COmr~c~. ACtual (Xwer&ge is subjec~.~o ~he lern~ and condilion,s ~oecified in ~he gan ac~ · U'OIII 3~4 ~q D~t~ Dent~l Plan of Iow1 B-4 (FY03) City of Iowa City Dental Benefit Plan Effective 7/1/02 Individual Annual Maximum $1,000 Orthodontic Lifetime Maximum N/A Deductible Single $ 25 Family $ 75 Diagnostic & Preventive 100% Deductible waived Routine and Restorative 80% Deductible applies Periodontics 80% Deductible applies Surgical Periodontics - Not Covered Endodontics 50% Deductible applies Cast Restorations 50% Deductible applies Humanrel\dentalplan.doc AFSCME PAYPLAN FY04 (JULY 5, 2003) APPENDIX C - 2 Page 1 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 1 Custodian $11.75 $13.17 $13.57 $14.06 $14.49 $14.99 MW I - Recreation $940.00 $1,053.60 $1,085.60 $1,124.80 $1,159.20 $1,199.20 MW I- Sr Center $24,440.00 $27,393.60 $28,225.60 $29,244.80 $30,139.20 $31,179.20 MW I - Transit Facility 2 Cashier- Parking $12.10 $13.57 $14.06 $14.49 $14.99 $15.50 Central Services Info Clerk $968.00 $1,085.60 $1,124.80 $1,159.20 $1,199.20 $1,240.00 Kennel Assistant $25,168.00 $28,225.60 $29,244.80 $30,139.20 $31,179.20 $32,240.00 MW I - Govt Bldgs MW I - Meter Reader MW I - Parking Systems MW I - Pools MW I - Transit Mail Clerk MW I - Library Landfill Clerk MWl - Transit Bldg Mnt 3 Cashier-Treasury $12.50 $14.06 $14.49 $14.99 $15.50 $16.04 Clerical Assist - Cable TV $1,000.00 $1,124.80 $1,159.20 $1,199.20 $1,240.00 $1,283.20 Clerk Typist - Prks & Forestry $26,000.00 $29,244.80 $30,139.20 $31,179.20 $32,240.00 $33,363.20 Library Clerk MW I - Towing MW I - Wastewater Treatment MW I - Water Customer Service MW II - Government Bldgs Parking Enforcement Attendant Scalehouse Operator Water Services Clerk MW II -Library Clerk-Typist - Engineering Clerk-Typist - Recreation Clerical Assist - PCD Equipment Clerk MW I - Water Plant 4 Account Clerk - Acctng $12.94 $14.49 $14.99 $15.50 $16.04 $16.64 Account Clerk- Transit $1,035.20 $t,159.20 $1,199.20 $1,240.00 $1,283.20 $1,331.20 Account Clerk - Treasury $26,915.20 $30,139.20 $31,179.20 $32,240.00 $33,363.20 $34,011.20 Clerk/Typist - Solid Waste MW I - Forestry MW I - Refuse MW I - Streets MW II - CBD MW II - Cemetery MW II - Parking Systems Police Records Clerk Public Services Clerk Sr Clerk/Typist - Recreation FYO4afscme2.xls AFSCME PAYPLAN FY04 (JULY 5, 2003) APPENDIX C - 2 Page 2 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 5 MW II - Parks $13.41 $14.97 $15.43 $15.92 $16.51 $17.05 MW II - Ramp/Meter Repair $1,072.80 $1,197.60 $1,234.40 $1,273.60 $1,320.80 $1,364.00 MW II - Recreation $27,892.80 $31,137.60 $32,094.40 $33,113.60 $34,340.80 $35,464.00 MW II - Transit Sr Library Clerk Sr Police Records Clerk 6 Animal Control Officer $13.83 $15.50 $16.04 $16.64 $17.20 $17.82 Buyer I - Equipment $1,106.40 $1,240.00 $1,283.20 $1,331.20 $1,376.00 $1,425.60 Community Service Officer $28,766.40 $32,240.00 $33,363.20 $34,611.20 $35,776.00 $37,065.60 Library Assistant I MW II - Water Service Mass Transit Operator Sr Account Clerk - Treasury Recycle Clerk - Landfill 7 Customer Serv Rep - Parking $14.33 $16.04 $16.64 $17.20 $17.82 $18.47 Library Assistant II $1,146.40 $1,283.20 $1,331.20 $1,376.00 $1,425.60 $1,477.60 MW II - Landfill $29,806.40 $33,363.20 $34,611.20 $35,776.00 $37,065.60 $38,417.60 MW II - Landfill/Recycle MW II - Pools MW II - Refuse MW II - Wastewater Treatment Pint Parts/Data Entry Clerk Production Assistant Program Assistant Sr Clerk/Typist - Sr Center Sr Clerk/Typist - Streets Sr Clerk/Typist - Wastewater Housing Assistant MWil - Water Dist. 8 Engineering Technician $14.79 $16.64 $17.20 $17.82 $18.47 $19.13 Interactive Specialist $1,183.20 $1,331.20 $1,376.00 $1,425.60 $1,477.60 $1,530.40 Laboratory Technician $30,763.20 $34,611.20 $35,776.00 $37,065.60 $38,417.60 $39,790.40 Library Assistant III MW II - Forestry MW II - Streets MW III - Cemetery MW Ill - Landfill MW III - Parks MW II~ - Wastewater Collection Sr Accounts Payable Clerk Sr Accounts Receivable Clerk FY04afscme2.xls AFSCME PAYPLAN FY04 (JULY 5, 2003) APPENDIX C - 2 Page 3 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 9 Buyer II $15.24 $17.05 $17.63 $18.26 $18.89 $19.57 Community Programmer $1,219.20 $1,364.00 $1,410.40 $1,460.80 $1,511.20 $1,565.60 Construction inspector I $31,699.20 $35,464.00 $36,670.40 $37,980.80 $39,291.20 $40,705.60 Customer Service Rep Electrician Emergency Comm Dispatcher Mechanic I - Equipment Office Coord - Recreation Sr Engineering Tech Sr Library Assistant Housing Program Assistant MW III ~ Senior Center 10 Body Repair Mechanic $15.68 $17.54 $18.13 $18.72 $19.39 $20.05 Housing Inspector $1,254.40 $1,403.20 $1,450.40 $1,497.60 $1,551.20 $1,604.00 Housing Office Manager $32,614.40 $36,483.20 $37,710.40 $38,937.60 $40,331.20 $41,704.00 MW III - Water Dist Maintenance Operator - Wastewater Public Info/Ed Coord - Water TPO - Wastewater Treatment TPO - Water Maintenance Operator - Water 11 Customer Service Coord $16.72 $18.47 $19.13 $19.93 $20.61 $21.39 Housing Rehab Specialist $1,337.60 $1,477.60 $1,530.40 $1,594.40 $1,648.80 $1,711.20 MW III-Streets $34,777.60 $38,417.60 $39,790.40 $41,454.40 $42,868.80 $44,491.20 MW III - Wastewater Mechanic II - Equipment Microcomputer Specialist Page Supervisor Special Projects Inspector Library Web Specialist Mechanic II- Transit Accountant - Payroll 12 Construction Inspector II $17.49 $19.12 $19.78 $20.51 $21.25 $21.95 Electronics Tech ~ Wastewater $1,399.20 $1,529.60 $1,582.40 $1,640.80 $1,700.00 $1,756.00 Librarian I $36,379.20 $39,769.60 $41,142.40 $42,660.80 $44,200.00 $45,656.00 Special Projects Inspector II Sr MW - CBD Sr MW - Forestry Sr MW - Parks Sr MW ~ Turfgrass Specialist Utilities Technician Electronics Tech - Water Building Inspector Sr MW - Parking & Transit FY04afscme2.xls AFSCME PAYPLAN FY04 (JULY 5, 2003) APPENDIX C - 2 Page 4 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 13 Chemist $18.06 $19.93 $20.61 $21.39 $22.21 $23.04 Development Reg Specialist $1,444.80 $1,594.40 $1,648.80 $1,711.20 $1,776.80 $1,843.20 Elec Tech- Traffic Eng $37,564.80 $41,454.40 $42,868.80 $44,491.20 $46,196.80 $47,923.20 FSS Program Coord Librarian II Mechanic III - Equipment (DAY) Mechanic III - Equipment (EVE) Sr Accountant - Acctng Sr Accountant - Treasury Sr MW - Wastewater Collection Survey Party Chief Mechanic III - Transit 14 Program Spec - Sr Center $18.74 $20.61 $21.39 $22.21 $23.04 $23.77 Rec Program Supervisor $1,499.20 $1,648.80 $1,711.20 $1,776.80 $1,843.20 $1,901.60 Sr Construction Inspector $38,979.20 $42,868.80 $44,491.20 $46,196.80 $47,923.20 $49,441.60 Sr MW - Streets Sr MW - Wastewater Plant Sr MW - Water Dist Sr TPO - Wastewater Volunteer Spec - Sr Center Sr. TPO - Water Network Database Specialist Sr MW - Water Plant 15 Associate Planner $19.57 $21.42 $22.24 $23.09 $23.81 $24.63 Civil Engineer $1,565.60 $1,713.60 $1,779.20 $1,847.20 $1,904.80 $1,970.40 Human Rights investigator $40,705.60 $44,553.60 $46,259.20 $48,027.20 $49,524.80 $51,230.40 Human Services Coord Sr Librarian Solid Waste Planner FYO4afscme2.xls APPENDIX D Reclassification Procedures Section 1. ~ The Job Evaluation Committee will be responsible for maintaining fair and equitable clpssification of all AFSCME positions, for classifying new AFSCME positions, and resolving disputes over position classification. Section 2. Evaluation Instrument The Committee will use the Waters evaluation instrument used in the 1993 study and shall have responsibility for modification or interpretation of the evaluation instr.ument. Section 3. Committee Membership and Structure 1. The Job Evaluation Committee shall be comprised of eight members, four to be selected by the City, including the Personnel Administrator, and four to be selected from the Union. Members will be selected based on their knowledge of a wide range of City jobs and operations. The Union will select its representatives to the Committee, subject to the City's ability to excuse the individual employee from his/her duties for the length of time necessary to accomplish the Committee's objectives. Selection of Union representatives will not be unreasonably denied. Section 4. ~ 1. The Committee will meet as necessary to hear ail position reclassification appeals by employees, at the call of the Personnel Administrator, normally no later than 60 days following submission of an appeal. 2. Committee members will be compensated for all meeting time during the employee's regularly scheduled working hours. .Section 5. Rules 1. All decisions of the Committee, except where otherwise noted, will be considered to be passed upon a simple majority of its members, which shall constitute a quorum (including the Personnel Administrator). 2. In the event that the Committee is unable to achieve simple majority approval of any specific classification or compensation decision, classification or compensation of the position in question will remain unchanged. 3. The Personnel Administrator may vote in place of any absent Management Committee members. The Union officers may vote for any absent Union member. D-2 4. The Job Evaluation Committee may waive, modify or amend any of the sections of this article as specified, upon unanimous vote of the Committee. The Committee shall determine all Other necessary operating rules and procedures. 5. No new pay range or classification adjustments will be made without approval of the Committee. Section 6. Classification Aopeals 1. Employees will be informed of the procedures for appealing the classification of a position. 2. An employee may only appeal the classification of his/her own position. Appeals may also be made by a group of employees all holding the same job title. 3. An employee or group of employees appealing the classification of a position will complete and submit information as requested by the Committee. 4. Employees will be allowed to make an oral presentation to the Job Evaluation Committee, within time limits imposed by the Committee. Oral presentations will be made in closed session if the employee so desires. 5. The employee's supervisor or other Administrative employees may be called for questioning by the Committee at the request of the Personnel Administrator. 6. The appealing employee will be compensated for time spent in the Committee meeting, except that if a group presentation is made, only two employees will be compensated. 7. Classification appeals may be initiated by the Personnel Administrator. Employees in the position being appealed will be given ten working days notice of the appeal and will be entitled to all rights as outlined in this section. Committee deliDerations will be conducted in closed session. Section 7. New Positions 1. Newly created positions Will be classified by the Personnel Administrator initially, with the classification of the position reviewed by the Committee six months following the position being filled. Section 8. Salary Adiustments 1. No new salary ranges will be created except for labor market impacted positions. 2. If the classification of a position is decreased, the salary of affected employees will not be reduced. D-3 3. Employees in positions found to be under-classified will receive a salary adjustment equal to: "a. the minimum of the new salary range, if below the minimum, or b. a one-step increase (step to be defined as the percentage difference between steps in the new salary range), if salary will fall on or below the maximum of the new range. Section 9. Labor Market Adjustments 1. Salary information will not be considered in the classification of a position. 2. Compensation of a position may be appealed by the affected employee, or group of employees, to the Committee utilizing the procedure in Section 6. 3. In the event that salary maximum of a position is shown to be under-paid by at least 15 percent (15°/6) based on relative comparable positions in other cities (provided a minimum of four cities report comparable positions), the Job Evaluation Committee may vote to temporarily assign the position to a newly created salary range. If less than four cities report comparable positions, the newly created salary range increases shall not exceed 15 percent (15%). Special grade assignments will expire at the end of every fiscal year. Salary survey evidence will be based only on a survey of comparable positions in the top ten cities (by population) in Iowa and may be presented by either Management or the .Union. (Example: Electrician, Grade 8, Range $1,000-$1,300, 15 percent off the market moved to Range 8A, $1,150-$1,495. Range width remains the same, salary maximum increases by survey average.) 4. Upon employee appeal, salary survey will be conducted by the Personnel Administrator and presented to the Committee. The employee may also present salary information conforming to the above survey criteria {information to be gathered on the time and at the expense of the employee). Section 10. Fundinq 1. Reclassification decisions of the Committee will be effective the first day of the next pay period following City Council approval. Section 11. Impasse Procedures 1. The actions and decisions of the Job Evaluation Committee shall not be subject to the grievance/arbitration procedure of any collective bargaining agreement. Section 12. Release of Technical Information 1. Preservation of the integrity of the evaluation system necessitates that information regarding the rating and point value of the specific evaluation questions be limited to prevent manipulation of those points. No member of the Job Evaluation Committee, D-4 with the exception of the Personnel Administrator and two Union officers, will be permitted access to point information. Section 13. City Council Approval 1. All decisions of the Committee are subject to the approval of the City Council and availability of funding prior to implementation. Section 14. Duration 1. ' The parties understand that this procedure is a continuation of an experimental = ~= @.?ogram and is itself experimental. This procedure shall be used to determine reclassifications during FY97-99 and then shall become null and Void. This procedure will be continued in effect thereafter only by mutual agreement of the parties. RE: Letter of April 6, 1987 API~ E CONTRACT SIDE L~ri]=~ ON LIBRARY S~IF. DULING ~,fter staffing needs for pub~ service a~as have been de~nuin~ by ~ ~ ~ ~ for ~ ~ ~ ~ bid on ~ ~ ~y W ~ ~ve I~ 1 W ~y ~, I~ I ~ Au~ 31. ~ ~r 1 W ~r 31. ~o~ ~ ~ ~ for ~ ~ of ~o~ ~ W ~ ~ ~, ~ ~ ~ ~ ~ ~or ~ ~ ~ ~ c~. ~ ~o~ ~ ~ a ~n~ of ~, 9~ ~ ~ a ~.~r ~o~ ~ ~ ~ m ~ed~ ~rp~ ~ ~ ~p~. h ~ cv~ ~ ~ ~ ~ ~ ~ ~ m~ ~ut ~ ~ of ~g ~ ~plo~ for a ~ ~ or 9~ ~ ~ ~or m~o~ ~ ~ ~ ~ ~ or 9~ ~ wo~ for a p~vio~ ~e ~ ~ ~ve fi~ ~i~ ~ ~ do~ ~t or 9~ ~ ~ for ~ ~xt ~ ~. ~ ~ ~o~ ~ve ~ offe~ ~ tim ~i~, ~ ~ tim ~i~ ~vem ~ w ~ ~or m~t ~plo~. ~plo~ ~ ~ ~ W ~ ~ ~ ~ ~ ~ of ~ ~t ~. h ~ e~nt ~ ~o~ ~ ~, ~ or 9~ ~ w~ ~ ~ploy~ ~ ~ ~v~ p~f~ for ~t ~ ~i~ it m~ ~ ~ of ~ d~ ~ s~ ~ ~ ~ ~t ~ ~ ~ ~ ~ of ~ ~plo~ ~volv~. RE: November 27, 1978 E-2 AMEND~ TO CONTRACT SIDE L~-~ ON ~-mRARY.SC~IEDULING v~o e!t:~t~_ ~ ot~ioa, wofl~ performed oa ~ '/th day of the work wee~ shall be considered over. ne. ~mpU~es s~o ~ to c~ange U~r oixi~m of pay orUme c~npemat~a wia~n a scUedul~g pe~oct may subu~ a reque~ to their supcrvis~ in rue ssme manner as ot~r scheduling and leave c~ange~ ~ ~ on both sides ~ no reasonable t~qucst will bc unreasonably denied. RE: July 23, 1982 E-3 AMENDMENTS TO CON'I'RACT SIDE LETTER ON LIBRARY SCHEDULING Beginning with the fall 2001 Library scheduling period, such periods will be bid on three times annually effective the first Saturday afier New Year's Day, the first Saturday on or after May Ist, and the first Saturday after Labor Day. The second paragraph of the November 27, 1978 Contract Side Letter on Library Scheduling is amended to clarify that the selection list to determine who works an evening in a scheduling period will be routed starting with the person on the list after the last person to make a choice in the previous schedule period. To maintain seniority advantage, new employees will be added at the bottom of the list when it is routed for the next schedule period after their hire. As a result, although the lists will originally be in seniority order, they may fall out of exact seniority order over time due to employee turnover. In accordance With Article 9, Section 6, when the Library is operating and open on City approved holidays, schedules will be selected as follows: The selection list for holiday shifts given compensatory time will be routed starting with the person on the list after the last person to make a choice in the previous schedule period. New employees will be added at the bottom of the list when it is routed for the next schedule period after their hire. During the departmental routing of the selection list of holiday shifts given compensatory time, part-time employees will select one shift before passing the list while full-time employees will select two. If not all shifts are filled after each employee has made their selection(s), the list will be routed again stan"ing at the top of the list. No part-time employee may be required to work more than one shift per holiday. Conflicts will be resolved by the department manager and the affected employees. The selection list for paid holidays routes in seniority order. During its routing employees may select only one shift. If not all shifts are filled after the initial routing is complete, the list will be routed once again until all shifts are filled. If after re-routing all shifts are not filled, the manager will assign shifts in reverse seniority order. No employee may select nor be assigned more than one shift per paid holiday. Schedule period packets will include an opportunity for those who wish to accept extra Sundays to be identified. After Sunday shifts have been distributed equally, managers will distribute any extra Sunday shifts to those requesting additional ones. If no staff member accepts an extra shift, they will be distributed to departmental permanent staffin the Sunday rotation on a fair and impartial basis. In addition, staffmay relinquish up to one additional Sunday shift per schedule period, if the department head determines that staff are available to accept such additional shifts. Extra shifts chosen through this voluntary process are available for pay only. Employees cannot regain their shift after it has been reassigned. RE: October 10, 2000 APPENDIX G-I MEMORANDUM OF UNDERSTANDING City of Iowa City aud American Federation of State, County and Municipal Employees AFL=CIO, Local 183 Re: .Article XVII! Clothin and ui men Section I Having met and conferred regarding bargaining unit personnel in the Police Department who are required to wear uniforms; specifically, Animal control Officers, Community Service Officers, and Police Dispatchers/Police Desk Clerks, the parties hav,~ agreed to waive the provisions of Article 18, Section I in lieu of the following: A. The above referenced employees who are required to wear special uniforms will be provided with such uniforms. Required uniforms currently include the following. - I. Community Service Officer a. Six winter and six summer permanent press regulation shirts. b. Four pairs of regulation trousers. c. One winter and one summer regulation jacket. d. One regulation raincoat. e. One regulation pants belt. f. Three regulation ties. g. Regulation hat/cap. h. Two pairs of regulation winter gloves. 2. Animal Control Officers a. Six winter and six summer permanent press regulation shirts. b. Six pairs of regulation trousers. c. C~ne regulation jacket. d. One regulation raincoat. e. One regulation pants belt. f. Two pairs of regulation winter gloves. 3. Police Dispatchers, Police Desk Clerks a. Six winter and six summer permanent press regulation shirts. b. Four pairs of regulation trousers. c. One regulation pants belt. d. Three regulation ties. B. Upon submission of receipts by an employee, the City shall pay for the cleaning of uniforms or for the purchase of regulation shoes related to employment up to a total annual allowance of one hundred dollars ($100) per employee. Receipts shall be submitted to the Chief of Police or his/her designee by the first day of the month and shall be paid by the City within 30 days. APPLmNDIX G-2 C. Thc expenses of standard tailoring for proper fit upon issue shall be paid for by thc City. D. Replacement: · i. Clothing damaged in the line of duty shall be ordered within seven days of receipt of thc report of loss or damage. 2. All uniforms shall be replaced by the City as needed upon thc determination of the Chief of Police. In order to receive replacements, the items to be replaced must be surrendered to the designated supervisor. This clothing shall be ordered within seven days of receipt by thc designated supervisor. Pm'ties understand and agree that thc above uniform items shall continue to be provided by thc Ci~ as long as they continue to be required uniform wear as determined by the Chief of Police. re: March I1, 1991 APPENDIX H MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF IOWA CITY AND AFSCME LOCAL #183 JULY 1, 1994 The parties agree as follows: Treatment Plant Operators - Wastewater Treatment Plant, will continue to receive shift differential based on the practice in effect on January 1, 1994, provided the then current schedule remains in effect. Assistant City~vla~'ager ~ SIDE LETTER OF AGREEMENT BETWEEN THE CITY OF IOWA CITY AND AFSCME LOCAL #183 JULY 1, 1994 The parties agree as follows: At mutually agreed upon times during the 1996-1999 Contract, the investigation and discussion of on-site childcare and/or chfldcare vouchers will be considered a proper topic for consideration by the Labor-Management Committee referred to in Article 20, Section 5. For the U ' · For the City: Presid. Assistant City ~/lan~er SIDE LETTER OF AGREEMENT BETWEEN THE CiTY OF IOWA CITY AND AFSCME LOCAL #183 JULY 1, 1994 The parties agree as follows: The job classifications recommended for an upgrade as a result of the classification study will move to the new paygrade effective July 2, 1994. Employees in those classifications_will move to the new paygrade on that date. Employees at step 6 longer than 12 months as of July 2, 1994, will receive an increase equal to 3.5% in addition to the across-the-board increase of 3%, provided that no employee will receive a wage rate that is lower than Step 1 or higher than Step 6 of the new paygrede. Thereafter, employees previously at step 6 will have a new eligibility date which will be the first day of each fiscal year. If an employee was placed on Step 1 or between steps I and 2 of the new paygrede, they will be eligible for a review and increase on the earlier of their current annual evaluation date or a new annual evaluation date of January 1. These employees will be eligible for the greater of 3.5% or step 2 at that time. Following implementation of the study, for employees above step 2 but between steps, future step increases will be equal to the % difference between the next lower and the next higher step. No employee will have a wage rate higher than step 6. Employees currently (as of July 1, 1994) in positions being downgraded will be treated as if their classification has not been changed. They will continue to receive all negotiated across-the*board increases, as well as step increases where applicable, as long as they remain as an employee of the City in their current position. Positions being downgraded are as follows: Position Old Range New Range Sr. Maintenance Worker - Water Distribution 15 14 Program Specialist - Senior Center i 5 14 Sr. Maintenance Worker-Wastewater Treatment 14 13 Maintenance Worker III 9 8 - Wastewater Treatment Collection Buyer I - Purchasing 6 5 Senior Library Clerk (3 positions) 4 3 Maintenance Worker II - Government Buildings 4 3 For the Union: For the City: Prepared by: Dale Helling, Assistant City Manager, 410 E. Washington St., Iowa City, IA 52240; 319-356-5013 RESOLUTION NO. 03-191 RESOLUTION AUTHORIZING AGREEMENT BETWEEN THE CITY OF IOWA CITY AND THE IOWA CITY ASSOCIATION OF PROFESSIONAL FIRE FIGHTERS, IAFF, AFL-CIO, LOCAL #610, TO BE EFFECTIVE JULY 1, 2003, THROUGH JUNE 30, 2004. WHEREAS, the City of Iowa City, Iowa (hereinafter the City), and the Iowa City Association of Professional Fire Fighters, IAFF, AFL-CIO, Local ¢f610, (hereinafter the Union), through their designated bargaining representatives, have negotiated a collective bargaining agreement to be effective July 1, 2003, through June 30, 2004, a copy of which Agreement is attached to this resolution and by this reference made a part hereof, and WHEREAS, the City.desires to approve the Agreement, finding that it will promote efficient municipal operations, thereby providing residents of the community with municipal services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. The above-referenced Agreement between the City and the Union is hereby approved by the City. 2. The Mayor is hereby authorized and directed to sign, and the City Clerk to attest, the Agreement. Passed and approved this 10th dayof ,]une ,2003. CI~ERK (~..._..~Ity Att~rn~)~s O ice~:, It was moved by Pfab and seconded by Vanderhoef the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn CONTRACT BE'rWEEN CITY OF IOWA CITY AND IOWA CITY ASSOCIATION OF PROFESSIONAL FIRE FIGHTERS IAFF, AFL-CIO, LOCAL #6'10 JULY '1, 2003 TO JUNE 30, 2004 TABLE OF CONTENTS PAGE Preamble ........................................................................................................................................ 1 Article I -- Recognition .................................................................................................................... 2 Article II -- Management Rights ...................................................................................................... 2 Article III -- No Strike - No Lockout ................................................................................................. 2 Article IV -- Dues Check Off ........................................................................................................... 3 Article V -- Hours of Work ............................................................................................................... 3 Article VI -- Overtime ...................................................................................................................... 5 Article VII - Special Leaves ........................................................................................................... 6 Article VIII -- Holidays ..................................................................................................................... 8 Article IX -- Sick Leave .................................................................................................................... 9 Article X - Vacations .................................................................................................................... 11 Article XI - Union Activities ......................................................................................... . ................ 11 Article XII - Uniforms and Equipment .......................................................................................... 12 Article XIII -- Insurance ................................................................................................................. 13 Article XIV -- Duty Outside the City ............................................................................................... 13 Article XV -- Training Programs .................................................................................................... 14 Article XVI -- Bulletin Boards ......................................................................................................... 14 Article XVII - Personnel Transactions .......................................................................................... 14 Adicle XVIII -- Discipline ............................................................................................................... 14 Article XIX -- Transfer Procedures ................................................................................................ 15 Article XX -- Supplemental Employment ...................................................................................... 15 Article XXI -- Safety ...................................................................................................................... 16 Article XXII -- Grievance Procedure ............................................................................................ 16 Article XXIII -- General Conditions ................................................................................................ 18 Article XXIV - Waiver ................................................................................................................... 19 Article XXV -- Savings Clause ...................................................................................................... 19 Article XXVI -- Duration ................................................................................................................. 19 Article XXVII -- Wages ................................................................................................................... 19 Article XXVIII - Other Compensation ............................................................................................ 20 Article XXIX -- Use of Time Off ...................................................................................................... 21 PREAMBLE This Contract is entered into by the City of Iowa City, Iowa, referred to as the "City" and the Iowa City Association of Professional Fire Fighters, I.A.F.F. AFL/CIO, Local 610, referred to as the "Union", for the purpose of promoting harmonious and cooperative collective bargaining between the parties. The parties agree to the following specific provisions: ARTICLE I RECOGNITION The City recognizes the Iowa City Association of Professional Fire Fighters, I.A.F.F. AFL/CiO, Local 610, as the exclusive bargaining agent for all permanent City of Iowa City Fire Fighters, Lieutenants, and Captains and excluding the Fire Chief, Battalion Chiefs, Fire Marshal, and all those excluded by Section 4 of Chapter 20 of the Code of Iowa. This representation is based on a Decision and Order promulgated by the Iowa Public Employment Relations Board on December 16, 1975. This Contract is not intended to bind either party with respect to future unit determinations or rights of representation of new titles, departmental reorganization or any other administrative variations of the present department organization. The City agrees that it will not sponsor or promote, financially or otherwise, any other group, individual, or labor organization, for the purpose of undermining the Union; nor will it interfere with, restrain, coerce, or discriminate against any of its employees in connection with their membership in the Union. ARTICLE II MANAGEMENT RIGHTS Section 1. Except as limited by the express provisions of this Contract, nothing herein shall be construed to restrict, limit, or impair the dghts, powers, and authority of the City under the laws of the State of Iowa and the City's ordinances. These rights, powers, and authority include, but are not limited to the following: a. To direct the work of its employees. b. To develop, implement and enforce work rules, safety standards, performance and productivity standards. c. To hire, promote, transfer, assign, classify, schedule, evaluate, and retain employees within the operation of the City government and to develop and maintain qualification standards and procedures for employment, promotions, and transfers. d. To discipline, suspend or discharge employees for just cause. e. To maintain the efficiency of the governmental operation and to determine and maintain the nature, scope and definition of City organization. f. To relieve employees from duties because of lack of work, lack of adequate public financing, or for other legitimate reasons. g. To determine the amounts, methods, and procedures for compensating employees and the definition of, necessity for, allocation of, and nature of overtime and the method of compensating overtime. h. To determine and implement the methods, means, tools, locations, equipment, and assignment of personnel by which its operations are to be conducted including but not limited to the right to contract and subcontract work. i. To take such actions as may be necessary to carry out its mission. j. To initiate, prepare, certify and administer its budget. k. To exercise all powers and duties granted to it by law. ARTICLE III NO STRIKE--NO LOCKOUT Section 1. No Strike. No employee covered by this Contract shall engage in any strike at any City facility or at any location in the City where City services are performed during the life and duration of this Contract. If any strike shall take place, the Union will immediately notify employees engaging in such activities to cease and desist. Employees in the bargaining unit, while acting in the course of their employment, shall not refuse to cross any picket line established by any labor organization when called upon to cross such picket line in the line of duty. The City will make every reasonable effort to assure employee safety in crossing picket lines. Any employee engaging in any activity in violation of the Article shall be subject to immediate disciplinary action including discharge by the City. "Strike" means a public employee's refusal, in concerted action with others, to report to duty, or his willful absence from his position, or his stoppage of work, or his abstinence in whole or in part from the full, faithful, and proper performance of the duties of employment. Section 2. No Lockout. The City agrees not to lock out employees as a result of disputes ansing out of the terms of this contract. ARTICLE IV DUES CHECK OFF Section 1. The City agrees to deduct Union membership fees and dues once each month from the pay of those employees who individually authorize in writing that such deductions be made. The Union will verify the dues structure to the City in a letter signed by the President and notarized. Authorization for check off must be received by the 15th of the month in order to be withheld from the first check of the next month. Section 2. Check off monies will be deducted from the first pay check of each calendar month and shall be remitted, together with an itemized statement, to the Union Treasurer within ten (10) days after the deductions have been made. Section 3. The City will not deduct dues beginning the first of the calendar month after which an employee is no longer part of the bargaining unit. An employee may voluntarily cancel or revoke authorization for check off by delivery of written notice to the City. The City will provide a copy of the notice to the Union. Cancellations received by the 15th of the month will become effective on the first of the next month. Section 4. The City will not be liable and will be held blameless for damage arising by virtue of mistakes in connection with funds collected under the provisions of this Article. The City will not be responsible for payment of dues, special assessments or any other deduction upon an individual's default. ARTICLE V HOURS OF WORK Section 1. The normal work week will average fifty-six (56) hours, consisting of twenty-four (24) hours on duty (commencing at 0700 hours), twenty-four (24) hours off duty, twenty-four (24) hours on duty, twenty-four (24) hours Off duty, twenty-four (24) hours on duty, ninety-six (96) hours off duty, but no employee shall be guaranteed any specific number of hours in any one week. Sw0m personnel of the Fire Department bargaining unit will work in twenty-four (24) hour shifts, except such members as assigned to other special shifts by the Chief. An adjustment in benefits will be made for employees who are assigned to other than fifty-six (56) hour week. Section 2. Temporary variations in shift assignment or changes in days on and off may be made upon twenty-four (24) hours notice. No prior notice is required to change schedules in an emergency or in the case of inclement weather. Section 3. Tradin;l of Time. The City will permit fire fighters to exchange work shifts within grade and between captains and lieutenants upon the following procedures: a. Two employees below the rank of Captain may make a mutual request in writing to the Captains of the respective shifts 24 hours in advance except in the case of emergency when shorter periods of notice are required. Captains will forward their own request directly to the Fire Chief or his/her designee. b. The Fire Chief or his/her designee will approve or deny the request, but permission to trade will not be denied without reason. c. The employee receiving the work shift off in the exchange shall pay back the employee taking his/her place, as required by the law. d. The substitution may not impose any additional costs on the Employer. In the event the employer is required to pay any overtime because of the failure of an employee to pay another back in timely fashion, this overtime pay shall be deducted from the pay of the negligent employee. Section 4. Staffinq. The Chief has sole discretion to determine the number of people who take time off in any rank as well as the level of staff for the Fire Department. Section 5. Pay outside of classification. If an acting temporary appointment out of rank is made by the Fire Chief for a period of 24 or more consecutive work hours, the employee so appointed will be paid at the rate of 4% above his/her current salary/hourly rate or at the first step rate of the rank being replaced if they are at the top step of their permanent pay range. Such pay adjustments will be retroactive to the original date of assignment. If an acting temporary appointment to a Battalion Chiefs position is made by the Fire Chief for a pedod of twenty-four (24) consecutive work hours or more, the Captain appointed will be paid at the rate of 4% above his/her current salary/hourly rate. If a lieutenant is so appointed, they shall be paid at a rate of 4% above the Step 1 rate for a Captain. Overtime during any such acting temporary appointment, when worked in such acting capacity and when compensated by overtime pay, shall be compensated at one and one-half (1~) times the acting hourly rate. However, the Fire Chief may assign an employee who is working on his/her regular shift to such acting capacity in order to avoid paying acting pay at the overtime rate to an employee in overtime status. Such appointments will be made by the Fire Chief as follows: a. Firefighters acting out of rank: In making temporary out-of-rank assignments the Fire Chief will look to the Firefighters assigned to the station affected. Of such Firefighters, a Firefighter on the Lieutenant promotional list will have priority in accepting the assignment. If no Firefighter appears on the Lieutenant promotional list, the senior Firefighter at the affected station will have priority in accepting the assignment except that for such temporary assignments of 72 consecutive working hours or longer, the Chief may assign any Firefighter who is on the Lieutenant promotional list. If the Firefighters assigned to the station do not accept the assignment, the Firefighter moving to the affected station as the replacement will then be offered the temporary out-of-rank assignment. b. Lieutenants acting out of rank: In making temporary out-of-rank assignments, the Fire Chief will share among Lieutenants such assignments with consideration to a Lieutenant's standing on the Captain promotional list. The Fire Chief reserves the right to assign temporary out-of-rank assignments if no personnel voluntarily accepts such assignment. The Fire Chief reserves the right to establish minimum standards for persons given out-of-rank assignments. Section 6. Excused Tardiness. Employees shall be allowed two (2) fifteen (15) minute penalty-free tardiness' annually. This provision shall only be applicable in situations involving unintentional tardiness. Section 7. Administrative Duty. A continuous shift employee (56 hours/week) assigned to administrative duty (referred to as "light duty") with a forty (40) hour work week schedule will continue to accrue all benefits and compensation at their continuous shift rate while on the 40 hour assignment, and will use benefits on a pro-rated basis. The ratio will be 56/40 or 1.4, and will be used when reporting accrual usage, i.e. for every one hour of time taken, 1.4 hours will be reflected on the accrual usage. Work week: 56 hours/40 hour = 1.4 Annual hours worked: 2912 hours/2080 hours -- 1.4 Holiday time: 135 hours/96 hour = 1.4 If an employee terminates while on a 40 hour work week schedule, their benefit payout will be calculated on a 56 hour benefit schedule, at the 56 hour work week rate. When employees on administrative duty work beyond eight (8) hours per day, every effort will be made to adjust the remainder of the work week to limit total work hours to 40 per work week. If this is not possible, comp time will be accrued or overtime will be paid in accordance with applicable laws. In addition, usage of time will be limited to hours absent from the 40 hour work schedule, at the pro-rated basis. ARTICLE VI OVERTIME Section 1. For purposes of this Article a "day" is defined as beginning at 7:00 A.M. and ending twenty-four (24) hours later. Section 2. Overtime is work performed by a permanent employee who is required to work at the end of twenty-four (24) hour shift or who is called back to work for fire department activities. Prior authorization from the Officer in charge is required before overtime will be credited. Employees may be periodically required to work overtime but may request not to do so because of physical inability as determined by the Chief or his/her designee. Overtime is voluntary where overtime assignments are made over seventy-two (72) hours in advance; provided, however, the dght to refuse an overtime assignment shall be limited to the first three (3) employees asked to report to work on a particular work day. Thereafter, overtime shall be mandatory. The Fire Chief shall make assignments as soon as he/she knows of the need. There will be no pyramiding of overtime. Overtime will be compensated at the rate of one and one-half (1-1/2) times the current base hourly rate of the employee or by compensatory time off at the rate of one and one-half (1- 1/2) hours of each hour of overtime worked. Permanent employees may accumulate up to 48 hours of compensatory time which may be taken off at times agreed upon by the employee and the supervisor. The Chief will consider departmental staffing needs, financial considerations, and employee preferences in determining whether overtime is paid or compensatory time given. In the event that the Chief shall establish a standing policy that for some period of time all overtime worked will be compensated exclusively either by pay or by compensatory time off, such policy will be declared by written notice to the bargaining unit. Upon termination the employee will be paid for all remaining compensatory time. If an emergency situation occurs, as determined by the Chief at the end of a fiscal year which would result in a probable loss of compensatory time due to year 'end accruals, the Chief may authorize overtime payment in lieu of compensatory time at the end of the first full pay period of the new fiscal year. Section 3. Minimum Call-In. An employee who has completed a work day and who is called in to work in an emergency situation without prior notice will be paid for a minimum of two and one-half (2-1/2) hours. If the emergency call-in takes more than two and one-half (2-1/2) hours the employee will be compensated for time spent. Minimum call-in will be paid at the overtime rate. This section shall not apply to employees who are already at their place of assignment for the purpose of reporting for regular or other previously assigned duty and who are utilized to supplement, rather than replace, on-duty personnel. Section 4. Calculation of Overtime. Generally, overtime will be recorded on the basis of six (6) minute segments, and an employee must work an entire segment to be credited with one-tenth (1/10) hour for overtime. However, in the case of retention time, an employee will receive one (1) hour of overtime for any part of an hour of previously authorized work. E.g., if a unit is called out at 6:30 A.M. for a fire and are unable to return to the station until 7:20 A.M., each crew member who has received authorization to answer the call will receive one (1) hour of overtime. In the event that the crew is required to stay until 8:20 A.M. (1 hour 20 minutes) the time in excess of one hour will be recorded to the nearest one-tenth (1/10) hour and the employee would receive 1.3 hours of overtime. ARTICLE VII SPECIAL LEAVES Section 1. On the Job Iniury. In the event of a temporary and disabling injury or disease of an employee while at work, the City shall provide a leave of absence with pay, provided the injury or disease is incurred in or aggravated by the actual performance of duty at some time or place. The City shall bear any and all costs for treatment of such injury or disease. The City's Medical Advisor shall make the initial judgment on whether time off work is required by the injury or disease. The allowance provided by this Section shall be administered consistent with the provisions of Chapter 411 of the Code of Iowa. Section 2. Funerals. An employee will be granted a maximum of two (2) shifts per incident as determined by the Chief with no loss of compensation to attend the funeral of his/her spouse, domestic partner as recognized by City policy, childrenl mother, father, stepparent, sister, brother or grandparent. An employee will be granted up to one (1) shift per occurrence with no loss of compensation nor loss of accrual from sick, annual, or compensatory time to attend the funeral of his/her mother-in-law, father-in-law, grandparent-in-law, aunt or uncle, brother-in-law, sister-in~law, or permanent member of the immediate household. Imlaw relationships referred to herein shall include such relationships through a domestic partner as recognized by City policy. If additional time is needed, an employee shall be permitted to use up to one (1) shift of accumulated sick leave with the approval of the Fire Chief or Battalion Chief. Section 3. Leave of Absence Without Pay. A leave of absence without pay is a predetermined amount of time off work, which has been requested by the employee, recommend- ed by the Fire Chief and approved by the City Manager. Generally, such leave shall not exceed twelve (12) months. Upon termination of any such leave of absence, the employee shall return to work in the same range and step as when he/she left and will receive compensation on the same basis as if he/she had continued to work at his/her regular position without leave, provided that, during that period, if the nature of operations has changed so that similar work does not exist the employee may apply for vacancies in related areas or other vacancies at the City for which the employee is otherwise qualified. If an opening for the employee no longer exists in his/her civil service rank, he/she will be assigned to the first open position which becomes available in his/her civil service rank, or in a lower rank, within 90 days of the termination of such leave of absence, or, in the case of a leave of absence necessitated by a medically certified illness or injury to the employee, within 180 days of the termination of such leave of absence. Once an employee returns to work in a position as provided herein, that position shall become his/her permanent civil service rank. In the event an employee fails to return to work at the end of any such leave or extension he/she shall be deemed to have voluntarily resigned or, if applicable, voluntarily retired on the last day of work prior to such leave. During a leave of absence without pay, the employee: a. cannot pay retirement contributions if the leave exceeds one month in duration; b. shall not receive any other accruals or job benefits during the period of absence; c. shall not acquire additional seniority during said leave except in the case of temporary medical disability or where otherwise specified by this Agreement; d. shall not earn sick, vacation, or other leave; e. must use all accumulated leave time to which he/she is entitled prior to the time that the leave without pay commences; f. must pay prorated health, dental and life insurance premiums falling due during any month the employee is not on the payroll, if coverage is desired and is available subject to insurance carrier approval, as follows: 1. For any calendar month during which the employee is on unpaid leave not exceeding ten calendar days and insurance coverage is desired, the City will pay the cost of the insurance premiums for Medical, Dental and Life insurance. 2. For any calendar month during which the employee is on unpaid leave in excess of ten calendar days and insurance coverage is desired, the employee must pay 1/20 of the insurance premium for each calendar day beyond ten days that the employee is on unpaid leave of absence. The remainder of the premium will be paid for by the City. 3. The employee may choose which insurance coverages, if any, are to be retained during the unpaid leave of absence. 4. Payment for insurance coverages desired by the employee may be deducted from current or future pay due to the employee. Failure to return from an unpaid leave where insurance coverage was desired will result in the City billing the individual for costs which would otherwise have been deducted from the employee's pay. The Fire Chief may waive the above conditions (a. through e.) for leaves of absence not exceeding ten (10) calendar days. Section 4. Jury Duty. An employee summoned for jury duty shall notify the City so that a request to the Court in writing may be made to excuse the employee because of the nature of fire suppression activities. In the event that no such request is made by the City or that the employee is not excused, the employee shall receive his/her regular compensation from the City for all regular duty time spent in jury service and the City shall receive the pay eamed for such jury service. Compensation for travel expenses may be retained by the employee. An employee shall report to the assigned work area both before and after time spent on jury duty for regularly scheduled work days. Section 5. Witness Fees. An employee shall be granted leave with pay when required to be absent from work for the purpose of testifying in court in response to legal summons, when such appearance arises directly from his/her duties or obligations as an Iowa City firefighter, and the City shall receive the witness fees up to the amount of compensation paid to the employee for days testified. Section 6. Military Leave. The City will comply with the Code of Iowa on military leave. Section 7. Preqnancy Leave. A pregnant employee shall be entitled to a leave of absence without pay if she is disabled as a result of pregnancy or related cause at the exhaustion of other accumulated leaves. All employees requiring such leave shall notify the Fire Chief prior to the anticipated date of birth and should be able to substantiate their condition by a doctor's statement. Employees may work during pregnancy if health permits. Those granted leaves under this section shall present a doctor's statement as to pregnancy disability and recovery therefrom. Within seven (7) days following birth, miscarriage, or abortion, the employee shall advise the City of the date by which she will return to work. Unless the employee returns to work by such date, or any other date by reason of extension granted by the City, the employee will be considered to have voluntarily resigned or retired. ARTICLE VIII HOLIDAYS Section 1. The following days shall be paid holidays for permanent employees: New Year's Day (January 1); Martin Luther King, Jr. Day (third Monday in January); Washington's Birthday (third Monday in February); Memorial Day (last Monday in May); Independence Day (July 4); Labor Day (first Monday in September); Veteran's Day (November 11); Thanksgiving Day (fourth Thursday in November); the Fdday after Thanksgiving; Christmas Day (December 25); and one personal leave day. Section 2. In addition, there shall be granted to permanent employees who do not work a continuous shift the day before or after Christmas, or the day before or after New Year's Day as an additional holiday. The City Manager may direct that employees observe a particular day for this holiday but if the Manager fails to make such designation by December 15 of the calendar year in question, employees may select a particular day subject to the approval of the supervisor. If the City Manager does not designate a day employees may choose a day between December 24 and January 2 for this holiday with the supervisor's approval. Section 3. Permanent employees on a continuous shift shall receive one hundred thirty- five (135) hours of holiday credit on the first day of each fiscal year as defined in Article XXVlI, Section 1, of this agreement. Any continuous shift employee who begins work after July 1 of any calendar year will receive credit for the remaining holiday dates in the year. If an employee separates after July 1 of any year, those holidays which have been credited but which have not yet occurred will be deducted for the purpose of considering separation pay. Requests for use of holiday time shall be made to the Battalion Chief who shall determine when holiday time may be taken. For the purpose of this Article, a holiday for continuous shift employees begins at 7:00 A.M. on the day of the holiday and continues for a period of twenty-four (24) hours thereafter. Section 4. In lieu of overtime pay for working on a holiday, a payment of $250 ($25.00 per holiday) for the fiscal year will be made to each permanent full-time continuous shift bargaining unit employee. Payment will be made on the second payday of the fiscal year. Any continuous shift employee who begins work after July I of any year will receive payment for the remaining holiday dates in the year. If an employee separates after July 1, those holidays which have been paid but which have not yet occurred will be deducted for the purpose of considering separation pay. Section 5. Part-time employees will receive holiday pay on a pro rata basis. Section 6. Holidays or personal leave days shall not be carried beyond the last day of anY fiscal year as defined in Adicle XXVII, Section 1 of this agreement. Section 7. Definitions. "Continuous shift employees" as used in this article includes all personnel who are working on twenty-four (24) hour shifts. ARTICLE IX SICK LEAVE Section 1. Accumulation. Employees shall be granted twelve (12) hours of sick leave credit per month and shall have the right to accumulate unused sick leave up to a maximum of 2,160 hours (90 shifts). Sick leave shall not be accumulated while an employee takes a leave of absence without pay but any employee granted a City paid leave shall continue to earn sick leave. Accumulation of sick leave shall commence on the date of first permanent employment. Additional sick leave will not accrue while an employee is receiving pension compensation on any basis or on an unpaid leave of absence except a temporary occupational disability. Employees on temporary occupational disability leave shall continue to accrue sick leave dudng the first ninety (90) days of such leave. Upon retirement, the City shall pay for one-half (1/2) of the accumulated sick leave on the basis of the employee's current houdy base salary, provided that the dollar amount of the payment may be up to but shall not exceed the amount that an employee would have been due if he/she had terminated on June 28, 1985. Employees hired on or after June 29, 1985, are not eligible for payment under the provisions of this paragraph: An employee must have been employed by the City for at least one year in order to be eligible for payment of accumulated sick leave upon termination. Section 2. Use of Sick Leave. a. An hour of accumulated sick leave shall be used for each hour an employee is sick and off work during a work week. A doctor's statement regarding nature of illness and recovery therefrom may be required. Sick leave may be used on an hour-to-hour basis for doctor's appointments or other health maintenance needs. b. In addition to sickness of an employee, sick leave may be used for: (1) On-the-job injury; (2) Sei'ious illness or hospital confinement of a spouse, domestic partner as recognized by City policy, or child, or critical illness of the employee's mother, father, mother-in-law, father-in-law, including mother or father of a domestic partner, brother, sister, or grandparents, as well as any other relatives or members of the immediate household of the employee up to a maximum of forty-eight (48) hours per occurrence, provided the employee's presence and efforts are needed. Critical illness is defined as a life threatening illness or malady. Sedous illness is one in which the ill person is incapacitated to such a degree that he/she cannot alone adequately provide for his or her daily living needs. Section 3. Notifications. An employee shall notify his/her supervisor as soon as reasonably possible of any sickness or illness which will cause him/her to miss work and, unless such notification is given prior to the beginning of the work day, the absence will not be charged to sick leave, but will be charged to other accumulated leave or to leave of absence without pay. Unusual circumstances will be evaluated and may result in charging the absence to sick leave. An employee who becomes sick at work will notify his/her supervisor before leaving the area. An employee who is unable to perform any required duties as a result of illness must leave the work area and charge the time to sick leave or other accumulated leave, or to leave without pay. Section 4. In the event an employee is injured or disabled on the job requiring time away from work, no deductions shall be made from the employee's accumulated sick leave or annual leave unless such employee requires more than two (2) shifts following the day of the injury in which to recuperate and return to work. Section 5. While an employee is receiving sick leave pay from the City, self-employment for pay or work for another employer for pay is expressly forbidden. A waiver of this provision shall be given if the employee presents evidence from his/her physician to the satisfaction of the City that the employee's medical disability would preclude fulfillment of the employee's duties with the City, but that the nature of the disability would permit work at alternative outside employment. Section 6. Sick Leave Bank. a. Permanent employees in the bargaining unit may apply to the Sick Leave Bank if they have exhausted their own sick leave accumulation and are seriously ill. Hours of sick leave shall be contributed to the bank by bargaining unit members who have reached the maximum accumulation of sick leave (2160 hours or 90 shifts) at the rate of 5.54 hours per pay period. The City does not formally maintain a bank balance; however, the City acknowledges that sufficient hours exist in the bank to cover all requests. Contributing to the Bank does not guarantee an automatic loan from the Sick Leave Bank. b. Employees who use Sick Bank days will repay the bank at the regular sick leave accrual schedule after returning to work. Employees who do not return to work or who fail to accumulate a sufficient amount of sick leave will pay back the Bank from other accrued leave or in cash, except for those cases where the joint City- Union committee may waive such payback due to the death or permanent disability of the employee. c. A joint City-Union committee will administer the use of Sick Bank days by employees. The committee will be made up of one Union representative, one City representative and one person chosen by the two representatives. The Bank Administration Committee will determine when sick leave may be used, application procedures, the length of time which any employee may borrow, the length of the waiting period after exhaustion of sick leave before employees may borrow time, amount of time before which days must be paid back, and other criteria for using Bank days. The Committee is charged with maintaining the integrity of the Bank for sedous or catastrophic illness of individuals in the entire unit and will develop policies to protect against abuse by individuals. hu manr el/unions~f~r ~ ccal6 lOsgm.doc 10 d. The City will contribute 500 hours of sick leave to the Bank as of July 1, 1987. No individual may use more than six (6) shifts during any fiscal year under the terms of this Agreement. ARTICLE X VACATIONS Section 1. Accumulation. Vacations shall be earned and accumulated by month according to the following schedule: Length of Service Hours Per Month Hours Per Year 0-5 years 12 hours (6 shifts/yr) 144 5 years 1 day-10 years 16 hours (8 shifts/yr) 192 10 years 1 day-15 years 18 hours (9 shifts/yr) 216 15 years 1 day-20 years 20 hours (10 shifts/yr) 240 More than 20 years 22 hours (11 shifts/yr) 264 The maximum number of hours eligible for carry over to a new contract benefit year as defined in Article XXVII, Section 1, shall be three hundred twelve (312) hours. Vacation time may be used on an hour-for-hour basis provided reasonable notice is given in advance and subject to the Fire ChieFs approval which shall not be withheld without reason. Section 2. Use of Vacation. An employee becomes eligible to use vacation time after he/she has been on the payroll as a permanent full-time fire fighter for a period of six (6) continuous months. (This may occur prior to the completion of probation.) Between November 1 and December 31 each battalion will schedule vacations using the following procedure: The Chief will indicate the minimum number of persons of each rank who must be working. Employees will indicate their first choice in the order of seniority within the department. When the least senior person has expressed a first choice, the most senior person may indicate a second choice, with others following in order of their turn. Unless an employee expresses his/her choice within two shifts, he/she will be considered to have forfeited a turn. The Battalion Chief and the Union representative will monitor the procedure for choice of vacations. Section 3. Payment of Accumulation. Upon resignation or retirement after six (6) months of continuous service, an employee is eligible for payment of not more than two hundred eighty-eight (288) hours of accumulated vacation leave at the current base rate of pay. ARTICLE XI UNION ACTIVITIES Section '1. Union Meetinqs. The Union may use the Training Room for union meetings for three (3) hours not more often than once per month. Employees on duty may attend with the Battalion Chief's permission and such employees must be available for fire calls. Such meetings will be held at times when they do not interfere with Fire Department activities. No one on duty in outlying stations may attend except that if the Union President is assigned to an outlying station, he/she may arrange with another bargaining unit member assigned to the central station to temporarily trade station assignments in order to attend said meeting, subject to approval by the Battalion Chief on duty. human rel/u nion s/fire/local610agra.doc 11 Section 2. Documents. Documents belonging to the Union may be stored at the Central station in the same manner in which they are currently stored in file cabinets belonging to the Union. These may be moved to an outlying station if the Union President is permanently assigned there. The Union will be responsible for moving the file cabinets. Section 3. State Convention. Two bargaining unit members from different shifts may have up to two shiffs off duty to attend the annual meeting of the Iowa State Association of Professional Fire Fighters Convention. The Union will designate in wdting who will attend the convention ten (10) days prior to the date of the convention. All arrangements for taking time off under this Section will be cleared with the Chief. Section 4. State Officers. State Officers shall be given up to two (2) shifts off duty to attend the annual meeting of the Iowa Association of Professional Firefighters Convention. The Union shall provide a qualified replacement, agreed to by the Chief, to work for the State Officer. The City shall not be held liable for payment of wages or time off due to the replacement. Section 5. Neqotiations. In the event that the parties to this contract determine that future negotiations are appropriate, not more than one (1) member of the bargaining unit may attend the negotiations while on duty without loss of compensation. The member will remain available for emergency calls during the negotiation pedod. ARTICLE XII UNIFORMS AND EQUIPMENT Section 1. Uniforms. The City will provide any uniforms and equipment which are required for employees. The following uniforms will be provided: Uniform cap (baseball style) Turn out coat Necktie Firefighting helmet 3 pair shorts SCBA facepiece 3 pair sweatpants Spring/fall jacket 1 winter hat Belt 2 short-sleeve uniform shirts 2 long-sleeve uniform shirts 5 uniform pants 3 t-shirts (annually) (Uniform pants & shirts to be of an 5 t-shirts (new employee) NFPA approved station wear type) 1 pair uniform shoes Winter uniform coat 1 uniform sweatshirt (annually) 2 uniform polo type shirts 2 cold weather duty wear work shirts (annually) Firefighting boots 3 uniform polo type shirts Turn out pants (new employee) Firefighting hood Department patches/badges Firefighting gloves Initial tailoring will be provided, Employees may purchase their own work shirts as long as shirts meet general specification as to color and style. Replacement of the above equipment will be by the City upon the Chief's determination of need. The City will compensate unit employees for the replacement cost of eyeglasses whicl~ are broken or damaged in fire fighting duties including training and inspections. The Chief will determine the legitimacy of all claims under this section. The City will pay each bargaining unit employee $50.00 annually toward cost of cleaning uniforms which require dry cleaning. Such payment shall be made as of December 1 of the Contract year. hu manr e!lunions/fi reJIocel610agm.d oc 12 ARTICLE Xlll INSURANCE Section 1. Medical Health Insurance. The City will provide the health insurance policy known as the Blue Cross/Blue Shield "Iowa 500" two-day deductible plan for employees and eligible dependents. Employees who elect to obtain family coverage will pay fody dollars ($40.00) per month (pro-rated for part-time employees) toward the cost of such coverage. A pro rata share of the cost of the premium will be paid for part-time employees. A description of the provisions of the negotiated "Iowa 500" plan are set forth in Appendix "B". Benefit coverages are based on usual, customary and reasonable rates. Disputes regarding specific claims shall be addressed to the insurance company and are not subject to the grievance procedure of this agreement. The parties agree to actively pursue incentives and/or alternatives to the existing health care plan and pledge their mutual cooperation to achieve this end. However, no such programs will be implemented except upon mutual agreement by the City and the Union. The City may meet with representatives of the Union for the purpose of negotiating an alternative to the "Iowa 500." Up to three (3) Union representatives may attend such meetings without loss of pay. Should the parties fail to agree, they will proceed to arbitration pursuant to Article XXII. The issue to be decided by the arbitrator is the appropriateness of such an alternative, and whether or not it is reasonably equivalent to the "Iowa 500." If the arbitrator determines that the alternative is not appropriate or reasonably equivalent, the "Iowa 500" plan shall remain in effect. Section 2. Life Insurance. The City will provide a term life insurance policy for employees the face value of which is an amount equal to the next even thousand dollars greater than annual salary. e.g., If an employee's annual salary is $40,240, the face value of the life insurance policy is $41,000. In the policy currently provided coverage does not become effective until ninety (90) days after employment. Section 3. Dental Insurance. The City will provide dental insurance for employees. Family dental insurance will be made available to the employee at the employee's expense. The City will pay $7.00 per month or full individual premium cost for employees during the term of this agreement. The City shall not be prejudiced in future collective bargaining by paying full individual dental insurance premium costs that are in excess of $7.00. A description of the provisions of the negotiated Delta Dental plan is set forth in Appendix "B". Benefit coverages are based on usual, customary, and reasonable rates. Disputes regarding specific claims shall be addressed to the insurance company and not subject to the grievance procedure of this agreement. ARTICLE XIV DUTY OUTSIDE THE CITY In the event the City directs an employee to perform duties outside the corporate limits of the City of Iowa City, Iowa, the employee shall receive every benefit, right, and privilege to which he/she would have been entitled had said duties been performed within the corporate limits of Iowa City. human rel/u nio~s~lirei]oca1610agm doc 13 ARTICLE XV TRAINING PROGRAMS The City and the Union agree that training and development of employees within the bargaining unit is of primary importance to maintaining high standards of fire protection for the citizens of Iowa City. The City agrees to assist employees in acquiring the knowledge, skills and attitudes needed to perform the work most effectively to the extent that there is an increase in efficiency and economy within the Fire Department. A continuous training prggram will be maintained based on need as determined by the Chief. Self-development will be encouraged where possible and will include training in management and supervisory skills as well as technical areas. When they are required by the City to attend training activities away from the station, employees will be reimbursed for expenses in keeping with City procedures for reimbursing such expenses. Compensation for required training will be by pdor authorization on the basis of straight time for actual hours spent in training. Subject to the discretion of the Fire Chief, the City recognizes the need for training in particular areas such as EMT and will provide such training when deemed appropriate. ARTICLE XVI BULLETIN BOARDS Section 1. The City shall assign space on bulletin boards for the Union to post notices. The Fire Chief will have final review of materials posted or displayed on walls, bulletin boards, blackboards, and other similar surfaces in the Fire Department. ARTICLE XVII PERSONNEL TRANSACTIONS Section 1. Employees shall receive a copy of payroll transac{ions, performance evaluations, and other documents which will be used for purposes of promotion, evaluation or discipline within thirty (30) days after documents are placed in their files. Section 2. Under the supervision of an employee of the Human Relations Office and dudng normal business hours, employees shall have access to their personnel files including the dght to copy the contents of the file at their own expense. Section 3. Upon request, the City shall remove documents relating to minor disciplinary offenses from the employee's file once per year on or about July 1. Past infractions will only be removed if an employee goes twelve consecutive months without any disciplinary action whatsoever noted in his/her record. Section 4. Upon request, each employee shall receive a copy of his/her job description upon permanent appointment to the position in question. ARTICLE XVIII DISCIPLINE Section 1. Purpose. All parties of this Contract recognize that a certain amount of discipline is necessary for efficient operation of the City and the City has rights and responsibilities under law in providing services in an efficient manner. These certain penalties for infractions are agreed upon by the parties as a mode of operating and are not intended to limit the management rights of the City as explained in Chapter 20 of the current Code of Iowa. Disciplinary actions humanrel/unio~s/flr e~ocaI610agra.doc 14 against employees will be taken for just cause. Employees shall elect to pursue appeals of disciplinary proceedings either through the Civil Service Commission or through the grievance procedure in this Agreement. The City agrees to impose discipline no later than thirty (30) days from the date it has clear notice of the facts constituting an infraction. Section 2. The goals of progressive discipline are to correct behavior and produce efficient City operations rather than merely to punish wrongdoers. Disciplinary actions or measures shall ordinarily be invoked in the order listed: 1. Oral reprimand or warning (to be accompanied by written notification of same at the time of such disciplinary action or within one working shift after such action). 2. Wdtten reprimand or warning. 3. Suspension with loss of pay. 4. Discharge. Section 3. Sedous violations may be dealt with by any of the above disciplinary measures on the first or subsequent offenses. ARTICLE XlX TRANSFER PROCEDURES Section 1. Voluntary Transfers. An employee desiring to transfer to another battalion may make wdtten application to the Fire Chief. The Chief will review the request and will consider the ability and experience of the member, the nature and type of work to be performed within the battalion, and the rank and seniority of the members and the need for personnel having certain qualifications within the battalion. Special consideration by the Chief will be given for emergency circumstances. Generally, voluntary transfers will take place under one of two conditions: a. Two (2) employees desire to trade battalions, OR, b. A vacancy exists on another battalion. Employees may not make more than one voluntary transfer per year. Nothing in this Article limits the Chief from making involuntary transfers. ARTICLE XX SUPPLEMENTAL EMPLOYMENT Section 1. Employees may have outside employment provided that such employment does not conflict with the duty hours of the employee or with the satisfactory or impartial performance of their duties and provided that such employment does not adversely affect the City. Section 2. The employee agrees to notify the Fire Chief of his/her outside employment. The employee will notify the Fire Chief when outside employment or employer changes. The Fire Chief retains the right to disapprove such outside employment under the provisions of Section I of this Article. h umanrel/u nion sh3 re,4 ocal6~ Oagm.dcc 1 5 ARTICLE XXI SAFETY Section 1. The City and the Union recognize the importance of the personal safety of individual employees on the job and recognize that fire fighting is a hazardous activity which subjects an individual to more risks than other employment or activities. Section 2. Periodic training in safety matters will be provided to employees who engage in hazardous work. Employees will have access to protective gear as required by law. Employees will use properly and equipment of the City with due care appropriate to the work performed and equipment used. Section 3. Employees who operate equipment shall report any defect noticed by him/her in said equipment to the immediate supervisor as soon as possible. Section 4. Health and Safety Committee. A health and safety committee composed of representatives of the City and the Union will act as advisors and make recommendations to the Fire Chief in the area of health and safety. Their duties shall include but not be limited to: a. Conducting health and safety lectures as needed. b. Investigation of accidents and injuries and making recommendations to the Fire Chief on steps to take to prevent a recurrence. c. Monitoring of the testing of apparatus and equipment (testing procedures outlined in applicable NFPA Standards). d. Conduct safety checks in all stations and forward results to Fire Chief. e. Conduct Committee meetings quarterly (if needed) to discuss Health and Safety and related topics. Section 5. Druq Testing. The City and the Union recognize the rights and responsibilities of employees established by Iowa Code 730.5 (Drug testing of employees or applicants regulated). ARTICLE XXII GRIEVANCE PROCEDURE Section 1. Definitions. The word "grievance" wherever used in this Contract shall mean any dispute between the City and any employee with regard to the meaning, application or violation of the terms and provisions of this Contract. Section 2. Representation. An employee will not be required to be represented by a Union representative, but has the right to be so represented if he/she chooses. In the event that the grievance proceeds beyond Step 3, an employee may not invoke arbitration without the approval of the Union and, in the case of an employee grievance, the Union may invoke arbitration only with approval of the employee grievant. Section 3. Representatives. The Union will certify to the City the names of three (3) representatives and three (3) alternate representatives for the purpose of representing fire department members in the investigation and presentation of grievances. Not more than one representative will represent a grievant for any one grievance. The representative may use a reasonable amount of duty time to investigate grievances providing that the Battalion Chief gives permission for time to be used and provided that the grievance resolution does not interrupt regular fire department work. Section 4. An employee shall use this procedure for the resolution and determination of disputes which arise under the terms of this contract. The GrieVant does not lose legal rights by initiating a grievance under this procedure. However, if the Grievant elects to proceed beyond Step 3 of the Grievance Procedure the Grievant by so doing waives the right to exercise any other option(s) available to obtain satisfaction and the Grievant is bound by the decision of the Arbitrator. Suspensions, demotions, discharges, and other matters under the judsdicti0n of the Civil Service Commission may be prosecuted either through the contractual grievance machinery or before the Commission. By electing one forum, the aggrieved employee shall be held to have waived the other forum. Section 5. Procedure. A grievance that may arise shall be processed and settled in the following manner: Step 1. The grievance shall be presented orally for discussion between the employee grievant, the representative, if applicable, and the battalion chief within nine (9) calendar days of the event giving rise to the grievance. The battalion chief will either adjust the grievance or verbally deliver an answer to the employee grievant or representative within nine (9) calendar days. In the event that no response is received from the supervisor, the gdevant shall proceed to Step 2. Step 2. If the grievance is not resolved by Step 1, the grievant or representative may, within seven (7) calendar days following completion of Step 1, present three (3) written copies of the grievance signed by the employee grievant. The copies are to be distributed as follows: One copy to chief negotiator for City (or designated representative), one copy to Fire Chief (or designated representative), and one copy to the Union. The written grievance shall contain a statement from the employee of the facts and section of this Contract grieved and must specify the relief or remedy desired. The Fire Chief shall investigate and document the grievance and issue a decision in writing to the grievant and/or representative within ten (10) calendar days. If no response is received, the grievant shall proceed to Step 3. Step 3. If the grievance is not resolved at Step 2, the gdevant or representative may submit the grievance to the City Manager or his/her designee within seven (7) calendar days of the completion of Step 2. The City Manager will investigate and respond to the grievant within fourteen (14) calendar days following receipt of the grievance at Step 3. The City Manager will meet with the grievant and his/her representative if such meeting is requested in writing. Section 6. Arbitration. Grievances not resolved at Step 3 of the Grievance Procedure may be submitted to a third party for arbitration. A request for arbitration must be submitted by wdtten notice to the City within seven (7) calendar days following receipt of the City Manager's response at Step 3. Copies of any such request by an employee will be furnished to the City and to the Union. The arbitration proceeding shall be conducted by an arbitrator to be selected by the City and the Union within five (5) days after notice has been given. If the parties fail to select an arbitrator, a request by either or both parties shall be made to the Federal Mediation and Conciliation Service to provide a panel of five (5) prospective arbitrators. Both the City and the Union shall have the right to strike two names from the panel. A coin toss will determine who strikes the first name. The process will be repeated and the remaining person shall be the arbitrator. The arbitrator shall have the power to interpret, apply, and enforce this written Contract but shall have no power to add to, subtract from, or modify the terms thereof. The rules of evidence and the nature of the headng will be conducted in a manner consistent with all state and federal legislation, applicable rules and regulations. humanrellunion~fire4oca1610agrn,doc 17 The decision of the arbitrator shall be issued within thirty (30) days after conclusion of the hearing and shall be final and binding upon the parties. The parties of the grievance, their witnesses and representatives shall have the right to be present at the grievance arbitration in addition to the arbitrator. Other persons may be present at arbitration hearings as the parties may mutually agree. Either party shall have the right to record the evidence presented at the arbitration hearing. Arbitration hearings shall be closed to the public and evidence taken shall not be revealed to any third party until such time as the decision of the arbitrator is made unless parties agree otherwise. The cost of arbitration and recording the same shall be divided equally between the parties to this Contract. The cost of a certified court reporter, if requested by the arbitrator, shall be divided equally between the padies. Each party will pay for the cost of its own case preparation and for expenses of its witnesses. Section 7. Grievance Committee. The Grievance Committee shall consist of three (3) persons designated by the Union as representatives and of not more than three (3) City representatives except by mutual agreement. The names and addresses of the parties selected shall be certified by the Union to the City. Representatives or agents of the parties may be present at grievance committee meetings. The function of the Grievance Committee will be to meet and confer as needed during the life of the contract for the purpose of discussing problems between the parties arising out of the administration of this contract. ARTICLE XXlll GENERAL CONDITIONS Section 1. This Contract shall be construed under the laws of Iowa. Section 2. The City and the Union agree they will not act to discriminate because of race, creed, color, sex, age, national origin, gender identity, disability, religion, marital status, sexual orientation, or political affiliation unless the reason for the discrimination is job-related or otherwise allowed by law. The parties agree that complaints alleging violation of this section shall not be subject to the grievance/arbitration provisions of this contract but rather, shall be brought before the appropriate state or federal forum. Section 3. Parking. No fewer than ten (10) parking places in the Civic Center lot will be held in the names of fire bargaining unit members provided that fees are paid according to City procedures for the ten places. Bargaining unit members shall pay parking fees for permits in the amount equal to that charged other City employees who park in the Civic Center parking lot. The City will assume no increase in responsibility in administering use of parking permits as a result of this Contract and any disputes over use of the ten permits must be handled by the Union representative. Other fire department members may hold parking permits in accordance with City procedures. Section 4. Grocery Buyer. The grocery buyer for each shift may use a City vehicle if available at times and in areas designated by the Fire Chief. Section 5. Fifty-two (52) copies of the new contract will be provided to unit employees as soon as is practicable. If the Union wants additional copies, the City will provide at cost. Section 6. The City agrees to meet and confer on mandatory items (Chapter 20, Section 9) during the course of this agreement and to notify the Association of significant changes in working conditions as far in advance as is reasonably possible. human rel/u nions~lire)local610agrn.doc 18 Section 7. Employees covered by this agreement shall be allowed to participate in the Section 125 Pre-Tax Advantage Program as established by the City. At a minimum, said program will allow for pre-tax payment of health insurance co-payments to the extent allowed by Federal and State law. Section 8. Early Retirement Incentive. The City will give the Union notice and opportunity to discuss at a Grievance Committee meeting prior to implementing any early retirement incentive program. Such program must be applied on a unit-wide basis and participation will be voluntary. ARTICLE XXIV WAIVER All negotiations or bargaining with respect to the terms and conditions of this Contract shall be conducted by authorized representatives of the Union, Local 610, and the City. Agreements reached as a result of such negotiations shall become effective only when signed by the authorized representatives of the parties. The expressed written provisions of this Contract will not be modified except by authorized representatives of the parties. The Contract supersedes and cancels all previous agreements between the City and the Union and constitutes the entire Contract between the parties and concludes collective bargaining for its duration. All parties to this Contract waive each and every right to negotiate to which they would otherwise be entitled under the laws of the State of Iowa for the duration except as amended. ARTICLE XXV SAVINGS CLAUSE Should any Article, Section, or any portion thereof of this Contract be held unlawful and unenforceable by operation of taw or by any tribunal of competent jurisdiction, such decision shall apply only to the specific Article, Section or portion thereof declared null and void in the decision and the remainder of this Contract shall remain in full force and effect. Neither party shall be required as a result of their Contract with each other to conduct themselves in a manner which would cause them to neglect their duties under law or to engage in activities in violation of the law. If replacement provisions are deemed necessary by the Union or the City they shall give notice to the other party of their intent to reopen applicable portions of the Agreement. Negotiations will begin within ten (10) days unless extended by mutual written agreement. ARTICLE XXVI DURATION This Contract shall be in effect between July 1, 2003, and June 30, 2004, and shall continue from year to year thereafter unless written notice to change or modify it is served by either party prior to August 15 of the year preceding the expiration date of this Contract or any extension thereof. ARTICLE XXVII WAGES Section 1. The effective date of compensation and benefit adjustments applicable to any fiscal year will be the first day of the pay period which begins between the dates of June 24 and July 7, inclusive. Effective dates over the next four years are as follows: July 5, 2003 July 2, 2005 July 3, 2004 July 1, 2006 Section 2. The base pay of each step for the Iowa City Fire Department Fireflghters, Lieutenants, and Captains will be increased by two and three quarters percent (2.75%), with the annual base pay at each step for Lieutenants and Captains then being adjusted upward by an additional $200.00, at the beginning of Fiscal Year 2004, said adjustment to become effective on the appropriate date as defined in Section 1 above. A copy of the pay plan for FY2004 is attached to this agreement as Exhibit A. Bargaining unit members will be eligible for salary adjustments to the next step as follows: Step 2 - after six (6) months at Step 1. Step 3 - after six (6) months at Step 2. Step 4 - after one (1) year at Step 3. Step 5 - after one (1) year at Step 4. Step 6 - after one (1) year at Step 5. Step increases shall be granted only after the employee has achieved a satisfactory rating as determined in the discretion of the Fire Chief. Bargaining unit members promoted to the ranks of Fire Lieutenant or Fire Captain shall, upon promotion, be compensated at Step 1 of the appropriate salary range, and shall be eligible to receive a one step increase to Step 2, one year following the promotion. ARTICLE XXVIII OTHER COMPENSATION Section 1. There will be a cost of living allowance if and when and to the extent the cost of living exceeds nine percent (9%) during the contract year subject to a maximum pay out of two percent (2%) of an employee's base salary for the quarter in question. The method and basis for computing the allowance will be as follows: a. All computations will be based on changes in the revised Consumer Price Index (CPI-W) published by the Bureau of Labor Statistics, U.S. Department of Labor, Urban and Clerical Wage Earners, U.S. cities, 1967= 100. b. The base index month shall be May 2003 for FY04. c. Cost of living computations will be made quarterly to determine the percent difference between the CPI-W for the base index month and for August, November, February, and May of each applicable fiscal year. d. Quarterly cost of living allowance pay adjustments will be made effective the first day of the month following the month in which it is determined that the cost of living has increased in excess of nine percent (9%). However, these quarterly cost of living payments are limited to a maximum of two percent (2%) of an employee's base salary for the quarter in question. Furthermore, any payments made under this Article for the final quarter described in Section (c) shall not be included in the base salary of any employee but shall be paid on a one-time, non-recurring basis. Payments made for the remaining three (3) quarters, if any, shall be included in the employee's base salary. h u rna n r el/u nions/C~r e~l ocal610 ag rn doc 20 e. No cost of living adjustment will have the effect of reducing the salary schedules set forth in Article XXVIll, Compensation of this Agreement. Section 2. Lonqevity Pay. A payment will be made to permanent full-time employees as of December 1 of each fiscal year to reflect years of service with the City according to the following schedule: Length of Service on December 1 5 years 1 day- 10 years $275.00 10 years 1 day - 15 years 450.00 15 years 1 day - 20 years 600.00 20 years 1 day - 25 years 750.00 25 years 1 day + 1,000.00 This payment will be prorated on the basis of monthly segments for members who retire before December 1 in any fiscal year. Any employee who terminates after December 1 will reimburse the City on the same proration. Section 3. A payment of $700 will be made to each permanent full-time bargaining unit employee as of December 1 of each fiscal year. In the event that an employee terminates for any reason after December 1, he/she will reimburse the City from this payment on a prorated basis (monthly segments). For example, an employee who retires on January 1, will return one-half of the December 1 payment. Section 4. Each permanent, full-time bargaining unit employee who is a duly certified Emergency Medical Technician-Basic as of the first day of the contract benefit pedod as defined in Article XXVII, Section 1 above, shall receive a payment of four hundred seventy-five dollars ($475.00) on the second payday of each fiscal year. ARTICLE XXIX USE OF TIME OFF Current policies governing the use of holiday, compensatory and vacation time will apply uniformly on a departmental basis. Once holiday, compensatory and vacation time is approved and scheduled, its use shall not be denied except: 1. In emergency situations. 2. Where minimum staffing cannot be achieved due to unavailability of replacement personnel. Where #2 above applies, it is understood that the employer will place up to four telephone calls to attempt to secure a replacement for an employee whose scheduled time is subject to cancellation. If no replacement is secured, the scheduled time off is cancelled unless the affected employee secures a replacement. Efforts by the employer to contact replacement personnel (other than the number of telephone call attempts) shall not be grievable under the provisions of this agreement. The benefits to the bargaining unit of this article were agreed to by the employer in exchange for the Union's acceptance of a salary and benefit package less than the employer would have otherwise agreed to. human rel/unions/ffr eJlocat610agm.doc 21 CITY OF IOWA CITY, IOWA /~OWA CITY A~BOClATION OF JpROFESSlOI ~/~g FIRE FIG~ITERS, By: ~ By: .~. ~JA-Y'OR - '' ' % v Date: ~ /~, ~,~ Date: ]~ ~F] ~} hu rnanrel/u nion~re/Iocal610agm doc 22 d z ~ Z Z I.~ I.~ IJJ IOWA 500 IOWA 500 HEALTH CARE COVERAGE IOWA 500 coverage combines basic Blue Cross hospital. Blue Shield physician and )lajor Medical coverages into a single program using deductibles and copayments. And after the deductible and copayment have been satisfied, the dollar coverage and nu,faer of hospital days are unlt,~ except for Nervous and Mental admissions. In short, the Subscriber shares in the costs of the medically necessary hospital, medical and surgical services provided. However. the Subscriber's share never exceeds $500 per contract per year for covered services, regardless of the nu,f~er of family IOWA 500 plan benefits encourage medical self-meintenance practices by paying forgo% of the covered Usual. Customary and Reasonable charges for: * One routthe annual physical examination in doctor's office or clinic * N_.~_ and office cells needed to diagnose or treat & medical condition * I~mmntzmttons required by m Subscriber or any person in m Subscriber's family The idea behi~d.IO~U~ 500 coyerage? TO encoura co_tinuin reed!ca! ~..~e~se effo~cs, of- ~ltn carecourse', can l~lp keep health ca~ costs--and rates ':In tine. THE IOWA 500 Plan Covers These Extensive Services: HOSPITAL CARE gO/lO PHYSICIAN SERviCeS gO/lO Inpatient Home and office vtsts · Semi-private room and board One routine annual physical · Necessary services and supplies . exam · Operating roms. intensive care. Pre-natal and post-natal care coronary and burn care units in physician's office · De$tvery room for non.al delivery. Immntzattons Caesarean section. ~scarrimge or Hospital visits and nursing admission for false labor facility visits · Necessary laboratory and x-ray servt cas Outpatient NERVOUS ANDi MENTAL 90/10 · Surgery Outpatient - go/10 to $10,000 · Dimgnositc x-ray and laboratory Lifetime Maximum. services · Accident care SKILLED NURSING FACILITY 90/10 · Unlimited Ro~m and ~oard HOME HEALTH CARE gO/10 Services and supplies · Services provided by m Registered Nurse · Services prescribed by m physician THE ZOgA $00 PLAN COVERS THESE: OTHER SERVICES: These'.othe~ se~vtces I~e subject t~ a $100 contract deductible per cai.ended- year · Prescriptions . Nut, trig Servtces . Anesthetics . Private-duty nurstng servtces · Blood plasm · Casts ~bulence · Crutches . Air- . Durable mdtcal equtp~nt Ground · .Other supplJeS ~en ordered b~ · physician OEDuc'r~BLES AN~, COPAYMENT ·Hospttal - ~ Su~c~r ts ~s~nstble for ~e ft~t ~ ~ys of s~- and ~as~able ~a~s Including ~d/or o~er se~ do not ~a~ and ~r and ~t~ a~ ~ed ~ sa~tsf~ ~at ~ar*s d~u~tble c~n ~ used Summ~ry of Benefit~ DELTA DENTAL COVERAGE I::)elm Dentil Plan of Iowl ~e not only provicl~ ~ v~rlety of ben~, but MIo ef~el timely Mid effective den.al maintermnce. . Mom ttmn 80~ of the dentilu In Iovv~ I:mrt~l~te in the Delta Dental progrlm. Deltl Dentil I~nt il ~ off, Ulull, Cultol'mlr'/end Rensoneble allowlnces, lubjegt to dedUCUble ai~J coplylTtent provi- Yo~r Delta Dental progrsm includes I 'medicll neces~it~' provision which Insures coverage for dental eewicen I~'ided within generally Like Blue Cross led Blue Shieid of Iowa, the Delta Dental Plan rlceivas claims directly from participating dent~ A~d we pay them directly for you. 'rhlt eliminates ciai..m.l-?ndllng ~?or YOu and your employees -- led ~ valuable time and~ PITO provide I program 10 ? your company~ ~, Delta Dental an benefits Ire evMlable with deduc~'ole~t ~nts and rnax~ mum I~ryment lllowencas for covered lervicet ' These benefits are combined to meet your needs: 12-month inte~/als. · Teeth denning once every six months. · Topical fluoride applications as prescribed but no more than once eve~/six months. · Full-mouth x-rays once in any three-year interYel unless special need i~ demonstrated. Rout~t Rastomth~ benefit provides ongoing care including: · Regular cavity fillings. · Oral ~urgery (including pre- and post.operative cam}. · Emergency trentmem for relief of pain. · High-cost fillings. · Cast restorations. ' · Root canal fillings. · Non-surgical treatmem for gum diseases. D~t~ D~nt~l Plan ~,,:~z~ ~ of IOwl Delta Dent~i Plan of Iowa RATE OUOTATION Program Benefits lQ Preventive Mainter~nce S - - % . IQ Routine Restoretive -. $ 25/75 50 % IQ Major Restorative $ ' - _ 50 % r-I ~nta~ pro~i~ S .,, % F'I Onl~don~ics ' $, % !-I Dependents to ege [::] Full-time students n Adults Program Maximums Single $ 500 per year · Family $ 50~ per member, per year Ufetime benef'~ maximum on Orthodontics $ Pmgram Rates* Single $ pe.r month Family $ ~ per month These rates guaranteed for 12 months beginning on 7-1-85 if purchased by 7-].-85 e/~tes qume(~ h~e ~ blsed upon c~f~u$ inform~ion pemdded and iCClUiHng and rnnin~Jiniri,g · n~n/rnum ~en~olln~,. ~ of?O% of total eligible ~'nployee~ ~ U~e dur~ion of the comrac~ This is · g n of cove~·ge. It is rmt · statement of comract. ACtual co~'age is ~bJe~ m ~e ~ end cofld~6ons soec~fied iff flu cor~.oc~ ~ff Delta Dem~l Ptan SIDE LETTER Of AGREEMENT BETWEEN CITY OF IOWA CITY AND IOWA CITY ASSOCIATION OF PROFESSIONAL FIREFIGHTERS IAFF, AFL-CIO, LOCAL 610 For contractual purposes, a Lieutenant assigned to the Training/Public Education assignment will be defined as Lieutenant under Article I of the Collective Bargaining Agreement. A Lieutenant (56 hours per week) assigned to the Training/Public Education assignment with a 40 hour work week schedule, will continue to accrue vacation sick leave and holiday time at the higher shift rate while on the 40 hour assignment, and will use benefits on a pro-rated basis. The ratio of shift (56 hours), to regular week (40 hours), is 1.4. Therefore, this ratio will be used when reporting accrual usage; i.e., for every 1 hour of time taken, 1.4 hours will be reflected on the accrual usage. Work Week: 56 hours/40 hours = 1.4 Annual Hours Worked: 2912 hours/2080 hours -- 1.4 Holiday Time: 123 hours/88 hours = 1.4 If an employee assigned to a 40 hour schedule terminates employment while on this schedule, his/her benefit payout will be calculated on a 56 hour benefit schedule, at the 56 hour work week rate. The annual salary for a Lieutenant in the Training/Public Education assignment will be the equivalent of pay grade 37, with the hourly rate adjusted to reflect a 40 hour work week. Pny Plnq Step 1 S/.ep_2 FY04 24.37 25.51 1,949.60 2040.80 50,689.60 53,060.80 2 A Lieutenant with this assignment would be placed at the same step he/she held in grade 36. He/she would be eligible for increases in accordance with ARTICLE XXVII WAGES Section 2. When time is worked beyond $ hours per day every effort will be made to adjust the remainder of the work week to limit total work hours to 40 per work week. If this is not possible, comp time will be accrued or overtime will be paid in accordance with applicable laws. The parties agree that this side letter take effect from July 1, 2003 to June 30, 2004. CITY OF IOWA CITY ~OWA CI..~T~'~ A ~SOCIATION OF ~PROFESSl I~L FIREFIGHTERS By: Ass ~st a_..~.City M~/i~. By: Date: '~/O'~ ¢'~1///~ ...~ Date: ~ ('/~ / -( Prepared by: Karen Jennings, Personnel, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5025 RESOLUTION NO. 03-192 RESOLUTION ESTABLISHING CLASSIFICATION/COMPENSATION PLANS FOR CONFIDENTIAL/ADMINISTRATIVE EMPLOYEES AND EXECUTIVE EMPLOYEES FOR FY04. WHEREAS, the City of Iowa City employs certain employees referred to as Confidential, Administrative, and Executive personnel; and WHEREAS, it is necessary to establish position classifications and compensation ranges for said personnel. NOW THEREFORE BE IT RESOLVED BY THE CiTY COUNCIL OF THE CITY OF IOWA CITY, IOWA THAT Confidential/Administrative and Executive employees shall receive compensation as established by the FY04 Confidential/Administrative and Executive Classification Compensation Plans as attached. Passed and approved this 10th day of June ,20 03 CiTY'CLERK ' ~ It was moved by Vanderhoef and seconded by 0'Donnell the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn ADMINISTRATIVE/CONFIDENTIAL PAYPLAN - FY04 (JULY 5, 2003) PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 MAX 6 mo. 12 mo. 18 mo. 2.5 yrs. 3.5 yrs. 4.5 yrs. 5.5 yrs. 6.8 yrs. 7.5 yrs. 12.00% 3.50% 3.50% 3.50% 3.50% 3.50% 3.50% 3.50% 23 Admin Clerk/Typist $13.72 $15.38 $15.89 $16.45 $17.02 $17.62 $18.24 $18.89 $19.54 $19.65 Document Specialist $1,097.60 $1,230.40 $1,271.20 $1,316.00 $1,361.60 $1,409.60 $1,459.20 $1,511.20 $1,563.20 $1,572.00 License Specialist $28,537.60 $31,990.40 $33,051.20 $34,216.00 $35,401.60 $36,649.60 $37,939.20 $39,291.20 $40,643.20 $40,872.00 Operations Clerk - ITS 24 Admin Secretary $14.84 $16.61 $17.20 $17.80 $18.42 $19.07 $19.73 $20.45 $21.16 $21.50 Code Enfome Assist $1,187.20 $1,328.80 $1,376.00 $1,424.00 $1,473.60 $1,525.60 $1,578.40 $1,636.00 $1,692.80 $1,720.00 Deputy City Clerk $30,867.20 $34,548.80 $35,776.00 $37,024.00 $38,313.60 $39,665.60 $41,038.40 $42,536.00 $44,012.80 $44,720.00 Operations Specialist Management Assistant Records Supe~sor Sr Document Specialist 25 Personnel Assistant $16.04 $17.97 $18.61 $19.27 $19.94 $20.64 $21.35 $22.12 $22.91 $23.54 Programmer/Analyst $1,283.20 $1,437.60 $1,488.80 $1,541.60 $1,595.20 $1,651.20 $1,708.00 $1,769.60 $1,832.80 $1,883.20 Office Mnger-Library $33,363.20 $37,377.60 $38,708.80 $40,081.60 $41,475.20 $42,931.20 $44,408.00 $46,009.60 $47,652.80 $48,963.20 Library Building Manager 26 Adm Assr to Cry Mngr $17.38 $19.49 $20.16 $20.87 $21.59 $22.34 $23.12 $23.95 $24.76 ~ $25.71 Budgt Mngmnt Anlyst $1,390.40 $1,559.20 $1,612.80 $1,669.60 $1,727.20 $1,787.20 $1,849.60 $1,916.00 $1,980.80 $2,056.80 EmrgncyComm. Supr $36,150.40 $40,539.20 $41,932.80 $43,409.60 $44,907.20 $46,467.20 $48,089.60 $49,816.00 $51,500.80 $53,476.80 Equipment Shop Super Legal Assistant Occ. Safety & Ting Spec Personnel Generalist Sr Programmer/Analyst Production Coordinator Assistant Controller Architectural Services/Energy Coord. Section 8 Coord Public Hsg. Coord * After Step 10, employees are eligible for a 2% increase per year until they reach maximum pay. FY04admin2.xls Page PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 MAX. 6 mo. 12 mo. 18 mo. 2.5 yrs. 3.5 yrs. 4.5 yrs. 5.5 yrs. 6.5 yrs. 7.5 yrs. 5.50% 5.50% 5.50% 3.50% 3.50% 3.50% 3.50% 3.50% 3.50% 27 Airpor[ Manager $18.81 $19.87 $20.95 $22.09 $22.90 $23.69 $24.51 $25.38 $26.27 $27.18 ~ $28.13 Animal Control Supr $1,504.80 $1,589.60 $1,676.00 $1,767.20 $1,832.00 $1,895.20 $1,960.80 $2,030.40 $2,101.60 $2,174.40 $2,250.40 AssistSupt-Wstwter $39,124.80 $41,329.60 $43,576.00 $45,947.20 $47,632.00 $49,275.20 $50,980.80 $52,790.40 $54,641.60 $56,534.40 $58,510.40 Assist Supt - Streets/Solid Waste Assist Supt - Water Document Serv Supr Library Coord-Develpmnt Parking Operations Supr Transit Operations Supr Web Developer Assist Supt - Landfill Computer Syst Analyst - Police PC Desktop Analyst Cemetery Supr Rec. Maint. Supr 28 Assist City Attorney $20.35 $21.49 $22.64 $23.89 $24.74 $25.61 $26.50 $27.43 $2,3.39 $29.38 * $30.79 Customer Service Mngr $1,628.00 $1,719.20 $1,811.20 $1,911.20 $1,979.20 $2,048.80 $2,120.00 $2,194.40 $2,271.20 $2,350.40 $2,463.20 Human RightsCoord $42,328.00 $44,699.20 $47,091.20 $49,691.20 $51,459.20 $53,268.80 $55,120.00 $57,054.40 $59,051.20 $61,110.40 $64,043.20 Central Services Administrator 29 Cable TV Admin $22.05 $23.28 $24.57 $25.93 $26.81 $27.78 $28.72 $29.74 $30.80 $31.87 ~ $33.66 Controller $1,764.00 $1,862.40 $1,965.60 $2,074.40 $2,144.80 $2,222.40 $2,297.60 $2,379.20 $2,464.00 $2,549.60 $2,692.80 Police Sergeant $45,864.00 $48,422.40 $51,105.60 $53,934.40 $55,764.80 $57,782.40 $59,737.60 $61,859.20 $64,064.00 $66,289.60 $70,012.80 Sr Bldng Inspector Sr Engineer Sr Housing Inspector Parking Manager Special Projects Administrator Transit Manager Library Systems Manager * After Step 10, employees are eligible for a 2% increase per year until they reach maximum pay. FY04admin2.xls Page 2 PAYGRADE: STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 STEP 9 STEP 10 MAX. 6 mo, 12 mo. 18 mo. 2.5 yrs. 3.5 yrs. 4.6 yin. 5.5 yrs. 6.5 yrs. 7.5 yrs. 5.50% 5.50% 5.50% 3.50% 3.50% 3.50% 3.50% 3.50% 3.50% 30 Battalion Chief $23.85 $25.20 $26.56 $28.03 $29.04 $30.05 $31.06 $32.17 $33.30 $34.46 ~ $36.77 Community Dev Coord $1,908.00 $2,016.00 $2,124.80 $2,242.40 $2,323.20 $2,404.00 $2,484.80 $2,573.60 $2,664.00 $2,756.80 $2,941.60 FirstAsstCityAttomey $49,608.00 $52,416.00 $55,244.80 $58,302.40 $60,403.20 $62,504.00 $64,604.80 $66,913.60 $69,264.00 $71,676.80 $76,481.60 Library Coordinator Police Lieutenant Wastewater Suprintndnt Senior Center Coord Senior Planner Supt of Parks & Forestry Supt of Streets Water Superintendent Housing Administrator Equipment Supr 31 Assist Finance Director $25.86 $27.27 $28.76 $30.37 $31.43 $32.53 $33.67 $34.82 $36.05 $37.31 ~ $40.20 Assist L~,'b rary Diracto r $2,068.80 $2,181.60 $~,300.80 $2,429.60 $2,514.40 $2,602.40 $2,693.60 $2,785.60 $2,884.00 $2,984.80 $3,216.00 Assist PCD Dir/JCCOG $53,788.80 $56,721.60 $59,820.80 $63,169.60 $65,374.40 $67,662.40 $70,033.60 $72,425.60 $74,984.00 $77,604.80 $83,616.00 Personnel Administrator Police Captain Recreation Supdntndnt [TS Coordinator 32 City Engineer $27.96 $29.52 $31.14 $32.85 $34.02 $35.21 $36.43 $37.70 $39.00 $40.39 * $43.91 $2,236.80 $2,361.60 $2,491.20 $2,628.00 $2,721.60 $2,816.80 $2,914.40 $3,016.00 $3,120.00 $3,231.20 $3,512.80 $58,156.80 $61,401.60 $64,771.20 $68,328.00 $70,761.60 $73,236.80 $75,774.40 $78,416.00 $81,120.00 $84,011.20 $91,332.80 * After Step 10, employees am eligible for a 2% increase per year until they reach maximum pay. FY04admin2.xls Page 3 EXECUTIVE PAYPLAN - FY04 (JULY 5, 2003) MINIMUM MAXIMUM 33 Fire Chief $30.28 $47.99 HIS Director $2,422.40 $3,839.20 Library Director $62,982.40 $99,819.20 Prkng & Transit Director Parks & Rec Director PCD Director 34 Assist City Manager $32.78 $52.47 Finance Director $2,622.40 $4,197.60 Police Chief $68,182.40 $109,137.60 Public Works Director FY04admin2.xls Page 4 Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041 RESOLUTION NO. 03-193 RESOLUTION REPEALING RESOLUTION 03-108 AND REDUCING THE HUMAN SERVICES AID TO AGENCIES FUNDING FOR THE FISCAL YEAR ENDING JUNE 30, 2004, BY 5% WHEREAS, a public hearing was held on the proposed budget for the fiscal year ending June 30, 2004 on February 18, 2003, and public comments received; and WHEREAS, the annual budget for the fiscal year ending June 30, 2004 for Human Services Aid to Agencies was adopted by Resolution 03-83, on March 11, 2003 totaling $465,510; and WHEREAS, Council Members Vanderhoef and Champion were appointed by Council as representatives to the Human Services hearings for 2004, and presented their recommendations to the City Council in a memo dated March 13, 2003, and those recommendations were acted upon on April 8, 2003 with the passage of Resolution 03-108; and WHEREAS, the City Budget was submitted in a timely fashion as required by law, and was balanced, however the State Legislature approved reductions in State aid to cities and counties reducing approximately $1,000,000 to the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1) The allocations adopted by Resolution 03-108 are reduced by 5%, and the revised FY04 allocations as outlined on the attached chart are hereby adopted. 2) Request for Proposals for the collaborative grant to fund pre-employment and job training for youth will be received and the $15,000 allocated by July 1, or that amount shall be redistributed to agencies. 3) Resolution 03-108 is hereby repealed. Passed and approved this 10th day of dune 2003. ATTEST MAYOR Approved By City Attorney's Office Resolution No. 03-193 Page 2 It was moved by Vanderhoef and seconded by ChamDi on the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: ABSTA I N: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef Wilbum X NON-OPERATIONAL ADMIN. FY2004 FUNDING REQUESTS Revised REQUESTS FOR AID TO AGENCIES Actual Actual Budget Requests: Budget FY04 - FY01 FY2002 FY2003 FY2004 FY2004 Legislative Cuts Human Services Agencies: 4 C's*** $ $ $ $ 6,000 $ Arc of Johnson County** 2,000 Big Brothers/Big Sisters 41,011 41,011 41,011 42,241 37,011 35,160 Broadway Improvement Group 4,123 Crisis Center 40,600 40,600 40,600 41,818 41,900 39,805 Domestic Violence Program 54,256 54,256 54,256 56,968 55,056 52,303 Elderly Services Agency* 62,063 62,063 62,063 65,000 62,663 59,530. Emergency Housing Project 10,000 10,000 14,000 56,000 18,000 17,100 Frae Medical Clinic 6,284 6,284 6,594 6,913 6,684 6,350 HACAP -Hawkeye Area Community Action P 8,635 8,635 8,635 8,635 8,635 8,203 ICARE - Iowa Center for Aids Resource 11,000 11,000 9,350 10,935' 9,350 8,883 Jo Co Juvenile Crime Prev I Youth Dev 1,400 1,400 Jo Co Office of the Red Cross 5,500 5,500 5,500 6,038 5,800 5,510 Mayor's Youth Employment 43,483 43,483 43,483 47,000 23,483 22,309 MECCA* 29,962 29,962 29,962 31,460 30,162 28,654 Neighborhood Centers 62,856 62,856 62,856 72,284 63,706 60,521 Rape Victim Advocacy 14,850 14,650 12,200 12,810 12,200 11,590 United Action for Youth* 65,000 65,000 65,000 66,250 65,850 62,558 Youth Homes** 2,000 Collaborative Grant pm-employment and job training for youth *** 15,000 15,000 Contingency use: 9,000 10,010 10,010 Community Foundation of Johnson County 2,000 1,000 Red Cross - Liberty Fund 10,365 Subtotal: Human Services Agencies $ 461,023 $ 469,265 $ 465,510 $ 536,352 465,510 443,486 Less: Diract funding from CDBG (Comm. Development Block Grant) (105,000) (105,000) (105,000) (105,000) (105,000] (105,0001 Less: Direct funding from Enterprise Funds for Agencies' Utility Bills (35,000) (35,000) (35,000} (35,000: (includes Water and Wastewatsr) General Fund Total for Aid to Human ServicesAgencies: $ 356,023 $ 364,265 $ 325,510 $ 396,352 $ 325,510 $ 303,486 Human Service Agency Reductions 6% - Legislative Cuts (Excluding Collaborative Grant for Pre. Empl) $ (22,0241 - 34 - Prepared by: Marian Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041 RESOLUTION NO. 03-194 RESOLUTION REPEALING RESOLUTION 03-109 AND REDUCING TItE COMMUNITY EVENTS AND PROGRAM FUNDING FOR THE FISCAL YEAR ENDING JUNE 30, 2004, BY 10%, FOR ALL EVENTS EXCEPT JUST JAZZ. WHEREAS, a public hearing was held on the proposed budget for the fiscal year ending June 30, 2004 on February 18, 2003, and public comments received; and WHEREAS, the annual budget for the fiscal year ending June 30, 2004 for Community Events and Program Funding was adopted by Resolution 03-82, on March 11, 2003 totaling $45,000; and WHEREAS, Resolution 03-109 was adopted by City Council on April 8, 2003 allocating Community Events and Program Funding; and WHEREAS, the City Budget was submitted in a timely fashion as required by law, and was balanced, however the State Legislature approved reductions in State aid to cities and counties reducing approximately $1,000,000 to the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: 1. Excluding Just Jazz, the allocations adopted by Resolution 03-109 are reduced bY 10% and the revised FY04 allocations shown on the attached chart are hereby adopted. 2. Resolution 03-109 is hereby repealed. Passed and approved this 10th day of dune 2003. ATTEST MAYOR Approved By City Attorney's Office Resolution No. 03-194 Page 2 It was moved by Champion and se(~nded by Vanderhoef the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X Champion X Kanner X Lehman X O'Donnell X Pfab X Vanderhoef X Wilburn NON-OPERATIONAL ADMIN. FY2004 FUNDING REQUESTS Revised FUNDING REQUESTS FOR Actual Actual Budget Requests: Budget FY04 - COMMUNITY EVENTS FY01 FY2002 FY2003 FY2004 FY2004 Legislative Cuts Community Events: ADACelebration $ $ $ 1,130 $ 1,377 $ 1,200 $ 1,060 Arts Festival (June 5-8) 6,695 6,695 6,695 8,000 6,700 6,030 Devonian Fossil Gorge 20,000 Downtown Association: Friday Night Concert Series 6,438 6,438 6,436 7,000 6,400 5,760 Saturday Night "Just Jazz" Series 8,600 8,600 8,600 8,600 8,600 8,600 Holiday Lights 1,734 2,500 2,500 2,250 Disabilities Awareness Days 258 258 Humanities Iowa 250 Johnson Co Historical Society 4,635 4,635 4,635 5,000 4,630 4,167 Jazz Festival (July 4-6) 7,500 7,500 7,500 7,500 7,500 6,750 Jaycees' 4th of July Celeb. 7,500 5,000 5,000 5,500 4,950 University of Iowa's Week of Welcome 2,000 2,024 2,000 New Funding Requests: 2,800 Chamber Singers: Bach Festival Eagles' Flight Inc: Healthy Me Health Fare and Unsung Heroes 5,000 Englert Civic Theatre Group: 5,000 Englert Night Out 2,500 Englert Road Race Extend the Dream Foundation: Uptown Bill's Labor Day Fair & Flea Mrkt 3,515 970 873 iowa Childrsn's Museum: ICM for Everyone 5,000 Johnson Co Restorative Justice Task Force: 1,500 Look Who's Coming to Dinner 4,000 Kidneeds': Chili Dog Fair Mud River Music Coop Local Music Festival 5,115 Neighborhood Council: Movies in the Park 5,000 Old Capitol Rowing Club & IA Men's Rowing: 60,000 Iowa Sprints pATV: Iowa City Promenade 1,280 Prairie Voices Productions: Iowa Women's Music Festival 750 Tack-FU Productions: True School'03 10,000 Contingency: 1,000 1,000 Subtotal: Community Events 63,876 42,884 4t,998 t51,437 45,000 4t,460 Community Events Reduction 10% - Legislative Cuts (No change to Saturday Night - "Just Jazz") (3,540) - 34 -