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Home My WebLink About2009-10-15 Info Packet~ - i ~~~.®d1~ ~III~ ~ ,~°~~~~ -.~..~_ CITY OF IOWA CITY vrww.icgov.org CITY COUNCIL INFORMATION PACKET October 15, 2009 WORK SESSION OCTOBER 19 IP1 Council Meetings and Work Session Agenda IP2 Memorandum from the Information Services Coordinator and the Recycling Coordinator: ECO Iowa City update IP3 Memorandum from the Interim City Manager: Legislative Priorities for 2010 IP4 Schedule of Pending Discussion Items MISCELLANEOUS IP5 Memorandum from the City Attorney: International Municipal Lawyers Association (IMLA) Annual Conference IP6 Email from Julie Natvig to the Interim City Manager: Extension of Kennedy Parkway [staff response included] IP7 Memorandum from the Director of Planning and Community Development: Update: Flood- related activities IP8 Memorandum from Acting Director Parks and Recreation: Farmers Market Customer & Vendor Surveys IP9 Johnson County Livable Community for Successful Aging Initiative [submitted by Dee Vanderhoef] DRAFT MINUTES IP10 Economic Development Committee: September 15, 2009 IP11 Planning and Zoning Commission: September 17, 2009 IP12 Housing and Community Development Commission: September 24, 2009 IP13 Youth Advisory Commission: October 8, 2009 ~ i _~~®~~ 1 U-15-U9 ~' III' ~ .,~_ ~ City Council Meeting Schedule and IP1 CITY OF IOWA CITY Work Session Agendas October 15, Zoos www.icgov.org • MONDAY, OCTOBER 19 Emma J. Harvat Hall 6:30p Regular Council Work Session • Agenda Items • ECO Iowa City Activities Update (ref IP2] • 2010 Legislative Priorities (ref IP3] • Information Packet Discussion (10/8 & 10/15] ^ Council Time • Budget Priorities ^ Schedule of Pending Discussion Items (ref IP4] • Upcoming Community Events/Council Invitations ^ Discussion of Meeting Schedules • TUESDAY, OCTOBER 20 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting TENTATIVE MEETING SCHEDULE SUBJECT TO CHANGE • MONDAY, NOVEMBER 2 Emma J. Harvat Hall TBA Regular Council Work Session 7:OOp Special Formal Council Meeting • WEDNESDAY, NOVEMBER 11 Emma J. Harvat Hall Veterans Day -City Offices Closed • THURSDAY, NOVEMBER 12 Emma J. Harvat Hall 6:30p Orientation/Joint Meeting -outgoing and incoming City Council • MONDAY, NOVEMBER 16 Emma J. Harvat Hall 6:30p Regular Council Work Session • TUESDAY, NOVEMBER 17 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, NOVEMBER 30 Emma J. Harvat Hall 6:30p Regular Council Work Session • TUESDAY, DECEMBER 1 Emma J. Harvat Hall 7:OOp Regular Formal Council Meeting • MONDAY, DECEMBER 7 Emma J. Harvat Hall 5:OOp Meeting with Legislators • MONDAY, DECEMBER 14 Emma J. Harvat Hall TBA Regular Council Work Session 7:OOp Special Formal Council Meeting ~ - i _ ~~ "'"'®'~~ City Council Meeting Schedule and -~..~_ CITY OF IOWA CITY Work Session Agendas October 15, zoo9 www.icgov.org • MONDAY, JANUARY 18 Emma J. Harvat Hall Martin Luther King, Jr. Day -City Offices Closed • WEDNESDAY, JANUARY 20 North Liberty 4:OOp Joint Meeting _,! r ~ - :.~;~~ CITY OF IOWA CITY 1P2 ~ - •,,ql,®,~~~ -~.~.- RA N D U M M EAU CITY OF IOWA CITY Date: October 8, 2009 To: City Council~~ From: Maeve Clark, Information Services Coordinator, Iowa City Public Library Jen Jord ycling Coordinator, Public Works Re: ECOlowa update Early this spring, the Iowa City Public Library (ICPL) and Public Works Department received a grant from the International City Managers Association and funded by the Gates Foundation. "ECO Iowa City" was one of nine grants awarded out of 515 applications from across the country; we received $57,000 to improve environmental sustainability in Iowa City. The grant duration is 18 months and will conclude in the fall of 2010. The four areas of ECO Iowa City are: • urban composting & local food • energy conservation • urban stormwater management • smart waste disposal The premise of the grant is to give Iowa City residents the information and tools to be more sustainable by providing a series of opportunities, including hands-on workshops, programs and seminars as well as free items. A major goal of the grant is to partner with local organizations who are already working in these areas to assist their programs and pool resources. To date, we have held or participated in about 20 events, including: • Participated in Project GREEN's Garden Fair; handed out 250 packets of vegetable seeds (partner: Project Green, Seed Savers Exchange) • Handed out Iowa City Community Compost coupons at Iowa City Farmers Market • Held "Energy Efficiency in your Home" and "Making your Older Home More Energy Efficient" programs at ICPL and gave away 100 winterization kits (partner: Mid American Energy, Friends of Historic Preservation) • Held composting program at ICPL and offered landfill/compost facility tour and sold 100 Earth Machine compost bins at a subsidized price ($25) at the East Side Recycling Center (partner: Restore, Master Gardeners) • Held vermicomposting workshop at ICPL and sold 25 vermicomposting kits at subsidized price ($25) (partner: Backyard Abundance, Roxanne Mitten) • Held pharmaceutical collection and disposal event; collected 135.8 pounds of expired medications. (partners: Iowa State Patrol, Engineers for a Sustainable World, the American Pharmacists Association -Academy of Student Pharmacists, the Nest of Johnson County and the Iowa City Police Department) A series of environmental films are planned for November and we will hold a "green New Years resolution party" at the library on December 31. Spring programming is being planned now and will focus heavily on urban stormwater. All events are listed at www.icpl.orq/eco-iowa-city. Please contact us if you have any questions. Maeve Clark Jen Jordan Information Services Coordinator Recycling Coordinator Iowa City Public Library Public Wor#cs Division 319-887-6004 319-887-6160 mavclark(a~icpl.org Jennifer-iordan(c~iowa-city.org -' r -~ ~~.® ,~ ~ni11r ~ ,~~,.~ CITY OF IOWA CITY IP3 MEMORANDUM Date: October 15, 2009 To: City Council From: Dale Helling, Interim City Manager Re: Legislative Priorities for 2010 Council is scheduled to meet with our area State legislators on December 7, 2009, to discuss your priority issues for the 2010 Iowa legislative session. Historically you have identified your highest priorities and adopted them by resolution prior to that meeting. Thus you would need to adopt a resolution no later than December 1, 2009. Time has been reserved on your October 19 work session to begin discussion of legislative issues. This will allow you up to two additional work sessions (November 2 and 16) to finalize your priorities and have a resolution on your December 1 formal meeting agenda. This will also allow opportunity for input from newly elected Council members after the November 3 election. Included with this memorandum are copies of: 2010 Legislative Priorities recently adopted by the Iowa League of Cities September 4, 2009 memorandum from Mayor Bailey to Metropolitan Coalition staff outlining legislative initiatives that Iowa City would be likely to support (Note: the Coalition has not yet finalized its 2010 priorities) Resolution 08-335 outlining Council's legislative priorities for the 2009 legislative session 2009 Legislative Priorities of the Metropolitan Coalition There will likely be other issues Council members wish to offer for consideration. I would suggest that your goal for this work session be to 1) identify all issues you wish to consider, and 2) present any questions or requests for additional information you may need to help you determine the highest priority issues. Certainly you could begin to identify priorities as well if you wish. Please contact me if there is other information I can provide for your discussion. -~ ; ~~eS 1 ~wdt ~ ems, w r v ~ 2010 Legislative Priorities Approved by Policy Committee and League Board City Revenue Options and Property Taxes Priority: Diversify funding options for cities by authorizing alternative revenue options and lessen city dependence on property taxes. Economic Development Initiatives Priority: Maintain and support funding for economic development programs and encourage policies aimed at improving city economic development. City Infrastructure Priority: Increase funding for the TIME-21 fund to maintain Iowa's roads and bridges, and to address city drinking water, wastewater and stormwater infrastructure funding needs. Pensions Priority: Iowa's cities want to ensure the integrity and long-term sustainability of the state's public employee retirement systems. Continued Disaster Rebuilding and Recovery Priority: Support disaster recovery policies that help cities rebuild and mitigate future disasters. Page 1 of 2 Dale Helling From: R Bailey Sent: Friday, September 04, 2009 3:03 PM To: eat@mchsi.com Cc: Dale Helling; Ross Wilburn Subject: RE: Metro - 9/8 Conf. Call 10am Tuesday Erika, I plan to participate in the phone call Tuesday morning. We have not discussed our legislative priorities as a council, but I anticipate that the following items are legislative initiatives that Iowa City would be supportive of: Alternative Revenues Hotel/Motel Tax-what would work well for us would be an ability to increase the percentage to at least 9%. Economic Development Initiatives 1. Increased state funding for micro-enterprise development 2. No changes or restrictions for the use of Tax Increment Financing 3. Another round of I-Jobs funding of at least the same amount as last session--$118.5 million 4. Continued funding for Vision Iowa, RECAT, grants from DCA and other state programs. 5. Increased state funding for trails (more comprehensive trail planning-update the IDOT trail plan?) 6. Funding support for Passenger Rail initiatives: a. Commuter Rail b. Extension of AMTRAK to Iowa City from the Quad Cities Alcoholic Beverages State statue to restrict price specials and related promotions that encourage excessive consumption. State examination of the cash-only business of cover charges-there is local concern about under-reporting revenue, as well as the concern that this is essentially a charge that supplements below-cost drink specials, thereby encouraging excessive drinking. ?~enia Regenia D. Bailey 430 Church Street Iowa City, IA 52245 319.351.2068 (h) 319.321.1385 (mobile) 866.802.2854 (fax) From: eat@mchsi.com [mailto:ea2@mchsi.com] Sent: Tuesday, September 01, 2009 11:09 AM To: jeff.pomeranz@wdm-ia.com; gaer.steve@rrrealty.com; scott.sanders@wdm-ia.com; pauleckert@sioux- city.org; impactaccounting@cableone.net; regenia-bailey@iowa-city.org; ross-Wilburn@iowa-city.org; dale- helling@iowa-city.org; tgoodman@cityofdubuque.org; teri53@aol.com; rdbuol@cityodubuque.org; raclark@dmgov.org; fcownie@ecity.net; bebergman@dmgov.org; mayorgluba@ci.davenport.ia.us; ctm@ci.davenport.ia.us; thanafan@councilbluffs-ia.gov; thanafan@cox.net; rbwade@justice.com; kay.halloran@cedar-rapids.org; kay4iowa@mchsi.com; suev@cedar-rapids.org; bobanncamp@aol.com; 10/15/2009 Page 2 of 2 bkindred@city.ames. ia. us Cc: eat@mchsi.com Subject: Metro - 9/8 Conf. Call loam Tuesday Note: This email has not been sent to members' administrative assistants, staff, or other non-voting members. Please forward as necessary. Good Morning: Ross has called a 5 minute conference call for this coming Tuesday, September 8th at 10:00 a.m. to discuss/vote on the two invoices the Coalition has received (per Bruce's message in August). Call-in code and number to follow. Response Needed by Wednesday, September 2nd (tomorrow) Please respond to this message with the following information: 1) confirm your participation in the 9/8 call (minimum one voting member per member-city). 2) forward 5 potential legislative priorities for the Coalition to consider at the fall meeting, or if available, a copy of your member-city's legislative priorities for 2010. 3) confirm participation in the fall meeting (minimum one voting member per member-city). Reminder -Fall Meeting Wednesday, September 23rd, 4:OOpm Davenport, on site at the League of Cities Conference Details to Follow Thank you! ~ Erika 10/15/2009 12 Prepared by: Dale Helling, Asst. City Manager, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5013 RESOLUTION NO. 08-335 RESOLUTION ESTABLISHING CITY OF IOWA CITY 2009 LEGISLATIVE PRIORITIES WHEREAS, the Iowa City City Council supports property tax reform initiatives that eliminate inequities in the current system, and also supports more diverse options for. generating operating revenue; and WHEREAS, the Iowa City City Council seeks to encourage legislation that enhances economic development opportunity in Iowa City as well as the State of Iowa; and WHEREAS, the City of Iowa City and other cities play a critical role in the future of the State. NOW, THEREFORE, BE IT RESOLVED that the Iowa City City Council hereby outlines its legislative proposals to the Iowa City area legislative delegation for the 2009 Iowa State legislative session as follows: ALTERNATIVE REVENUE SOURCES 1. Support local revenue options that do not impact State revenues 2. Hotel/Motel Tax a. Repeal exemption for government and non-profit agencies b. Increase maximum tax by raising percentage or setting a flat amount per stay 3. Tax non-owner occupied condominiums as commercial properties ECONOMIC DEVELOPMENT INITIATIVES 1. Increased funding for micro-enterprise development 2. Expansion of Iowa Earned Income Tax Credit 3. More Effective Historic Preservation Tax Credit Program 4. Tax Increment Financing - No changes or further restrictions 5. Restore funding for Vision Iowa programs in FY10 and beyond 6. Funding support for Passenger Rail initiatives: a. Commuter Rail b. Extension of Amtrak to Iowa City of Iowa City ALCOHOLIC BEVERAGES State statute to restrict price specials and related promotions that encourage excessive consumption. Passed and approved this 18th day of ATTEST: - ~ CITY ERK 20 08 MAY r ved by /l-/2-DY City Attorney's Office Wpdata/mgr/asst/res/2DD91egis prior.doc Resolution No. OS-335 Page 2 It was moved by Wright and seconded by o' Donnell the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: x Bailey x Champion ~_ Correia x Hayek _ g O'Donnell x Wilburn '- g ~ Wright wpdata/glossary/resolution-ic. doc The Metropolitan 2009 Legislative Priorities I. Revenue Diversification Promote diverse revenue alternatives for cities in order to reduce burden on the property tax system. II. Community & Economic Development Support local community and economic development tools that require low or no state investment but have a high impact on the state's and local economies. III. Infrastructure Support efforts to increase state and local investment in Iowa's overburdened infrastructure. Coalition Ames Cedar Rapids Council Bluffs Davenport Des Moines Dubuque Iowa city Sioux City West Des Moines IV. Disaster Preparation & Response Initiate and support efforts to continue the ability of local governments to effectively prepare and respond to natural disasters. IP4 SUMMARY OF PENDING WORK SESSION ISSUES 10/15/09 Gifts/Naming Policy (NOVEMBER 2) Inclusionary Zoning and Scattered Site Housing (NOVEMBER) Crime Related Issues Update (NOVEMBER) Site Options for Proposed Justice Center (NOVEMBER/DECEMBER) Meet with Historic Preservation Commission re: energy efficiency/green issues (after guideline revisions are drafted) (DECEMBER) Nuisance Enforcement Site of New Animal Shelter (after FEMA final decision) Taft Avenue -Land Use Designations for Adjacent Areas Flood Response & Mitigation Update (PERIODIC) Alley Inventory (SPRING `10) Backyard Chickens (SPRING ' 10) r ~~_,_.®~ CITY OF IOWR CITY IP5 ,~®.~~ RA ~ D U ~ ~E~a Date: October 14, 2009 To: City Council From: Eleanor M. Dilkes, City Attorney Re: International Municipal Lawyers Association (IMLA) Annual Conference The International Municipal Lawyers Association is holding its annual conference in Miami on October 18 - 21. I typically attend this conference each year, as do a number of other City Attorneys in Iowa. Earlier this year I eliminated the IMLA conference from my continuing legal education budget due to budget constraints. However, I have received IMLA's regional scholarship for the cost of the conference, and therefore, now have the budget to attend. I will be out of the office the week of October 19, 2009 to attend the conference. First Assistant City Attorney Sarah Holecek will be handling the City Council meetings in my absence. My staff will know how to reach me. cc: Dale Helling, Interim City Manager Marian Karr, City Clerk eleanor/mem/IMLA 10-09. doc 10-15-09 IP6 Marian Karr From: Jeff Davidson Sent: Monday, October 12, 2009 9:20 AM To: 'julienatvig@mchsi.com' Cc: *City Council; "City Manager's Office; Bob Miklo; Ron Knoche; John Yapp Subject: FW: Extension of Kennedy Parkway Hello Julie Natvig. The City's Conditional Zoning Agreement with Southgate Development Company requires Kennedy Parkway to be open to Camp Cardinal Boulevard no later than January 1, 2010. If this obligation is not met, no further building permits will be issued for Cardinal Point Subdivision. The City Engineer has indicated that there is ongoing utility work which must be completed before the City Council will accept the new portion of Kennedy Parkway, but that he expects the January 1 deadline to be met. Thanks for your message. Jeff Davidson, Director Department of Planning and Community Development The City of Iowa City, Iowa From: Julie Natvig Lmailto:j_ulienatvigC~mchsi.coml Sent: Sunday, October 11, 2009 8:32 PM To: Dale Helling Subject: Extension of Kennedy Parkway Two and a half years ago, my family and I moved into Cardinal Ridge Subdivision. Like all the Cardinal Ridge builders and homeowners, we were promised by the developer, Southgate Development, that there would be two ways in and out of our development. We have patiently waited for two official ways in and out of Cardinal Ridge for more than two years. Going all the way through Walnut Ridge is time consuming and is hurting our vehicles due to the speed humps. There was an "unofficial" back way out on Camp Cardinal Road into Coralville. As long as it wasn't muddy or icy, we put up with that just fine. We didn't like it but we made the best of things and appreciated the ease of getting to and from Coralville. We received notice this summer that FINALLY Kennedy Parkway would be extended to Camp Cardinal Boulevard and that there would be a need to close the "unofficial" back way out of our neighborhood. We were informed that it would take two months starting in mid-July. Again, we were fine with that. Unfortunately, it has now been THREE MONTHS -much of that time no work was being done even though there were clearly lots and lots of dry days the workers could have worked. Now the road is done, but we are not being allowed to use it. As far as I can tell, it needs some barricades to block off the two areas where new roads will be going off it, but other than that - it is done. We need it open and feel that Southgate has no interest in whatever is needed to finish is up and make good on a long overdue commitment. It is getting ridiculous. Southgate has shown no interest in helping our neighborhood thrive. They wouldn't make the old back way more user friendly (even though an ICCSD school bus used it the last two years), they haven't landscaped common areas as they've promised, they don't take very good care of the lots they have available to sell. They allowed someone outside the neighborhood to damage Cardinal Ridge property. They have kept promising and then postponing putting in the road that is now done -but still not open. As homeowners, we can't get the road opened up but we are hoping that the city might be able to "get the job done!" :-) I can speak for so many of the Cardinal Ridge (and Walnut Ridge homeowners) that I've talked to about this, we'd be SO VERY GRATEFUL if you could help us. Thank you for your time! Julie Natvig iulienatvig(c~mchsi.com r ~~.!_,,_.®~~ CITY 4 F ICJ W A CITY I P7 ~~ ~... ~~~~-~ ~ RAN D C~ ~ ~~ ~ Date: October 15, 2009 To: City Council From: Director of Planning and Community Development Re: Update: Flood-related activities Planning and Community Development • Staff continues to review Jumpstart applications for disbursing State Jumpstart 2 and State Jumpstart 3 funding. A total of 63 flood-impacted residential households have been assisted with State Jumpstart funding and 18 households with Federal Jumpstart funding. • Doug Ongie attended the Case Management Subcommittee on October 9. The purpose of the subcommittee is to discuss individual flood victim cases and identify programs and agencies that could potentially assist a victim in need. • Staff participated in a Disaster Recovery Teleconference held by the Iowa Department of Economic Development on October 7. Topics included the Business Rental Assistance Program, CDBG infrastructure and buyout programs, Jumpstart funding, and an update from RIO. • The City Manager, Public Works Director, and Planning staff met with a group of residents from the Park View terrace neighborhood on October 14 to discuss flood recovery and mitigation efforts for their neighborhood. • Planning staff is still waiting on several duplication of benefits review from the state and then can close on several properties. One more closing will occur this week. • The Business Rental Assistance Program continues to receive applications. We have -now had 50 applications for a total of $797,000. We have approved 40 of the applications for a total of $679,000 of funding. Ten applications are still pending. i city of Iowa city PARKS AND RECREATION DEPARTMENT 220 S. Gilbert Street TO: Ciry Council FROM: Michael Moran, Parks and Recreation Acting Director DATE: October 15, 2009 RE: Farmers Market Customer & Vendor Surveys Last night at its October meeting the Parks and Recreation Commission endorsed and unanimously supported the process of evaluating the Farmers Market by means of the surveys that are attached to this memo. The process will be threefold; 1) Circulate attached flyer with the City water bills that will direct people to an online web service or give them an option to receive a survey by mail. This process will start October 28 and run through November 18. 2) Surveys will be available at public locations. 3) Vendors will receive a specialized survey mailed directly to them (also attached). All responses will be due by December 18. Survey responses will be tabulated by staff. A report, along with any recommendations, will be submitted to the Commission at their January 12 meeting. This process and timeline should provide everyone with an opportunity to send us feedback, ideas, suggestions, etc. for any changes that may occur with the market in the future. The vendor registration packets will be distributed in late January; this process should allow ample time for decision making and notification prior to the 2010 season. I have attached the survey documents and the announcement that will appear in the City water bills. I will be present at your Monday, October 19 work session to answer any questions that you may have. If you have any questions prior to that please feel free to call me at 356-5100. t ~'AnRN)tE1tSr CIl\~~~rJ.r Iowa City ~armer5 Market Customer Survey --- ---~. The Iowa City Parks & Recreation Department is seeking your feedback concerning the Iowa City Farmers Market. Please take a few moments to complete the following survey. Did you attend the Iowa City Farmers Market this past season (May -October 2009)? [ ] Yes. If you checked "yes", how frequently did you attend? [ ]weekly [ ]monthly [ ]occasionally Those who checked "yes" can skip to item #2. 3. [ ] No. If "no", why did you not attend the market? Check all that apply. [ ] days/times not convenient [ ] location not convenient [ ] not interested in products available [ ] Other (explain) Those who checked "no"have now completed the survey. Please skip items 2 and 3 and return as instructed below. Thank you for completing the survey. How would you rate the following in terms of need for improvement? Please put an "x" in the box you select. Factor Please check one: ~ ~ c.~idera~le Irrp-t Irr~ro~errerl Irrpro-t Naedec Suggestions/Comments Hours of operation ^ ^ ^ Location ^ ^ ^ Parking ^ ^ ^ Cleanliness ^ ^ ^ Vendor courtesy ^ ^ ^ Product variety ^ ^ ^ Product quality ^ ^ ^ Prices ^ ^ ^ Number of vendors ^ ^ ^ Music/Special events ^ ^ ^ Other: Do you have any other suggestions to improve the market? [ ] No, I can't think of any suggestions to improve the market. [ ]Yes (explain briefly) Thank you for taking the time to complete the survey. Please return to the following address no later than Iowa City Parks & Recreation Department Attn: Farmers Market Survey 220 S. Gilbert St. Iowa City, IA 52240 wlPARKSREC/CustomerSurvey-FarmersMarket-09 ti~~ A C'IT~f- MAl\~~~rl Iowa City 1=armer5 Market 1/endor Survey ,,_--- The Iowa City Parks & Recreation Department is seeking your feedback concerning the Iowa City Farmers Market. Please take a few moments to complete the following survey. There is a limit of one completed survey per vendor. 1. How would you rate the following in terms of need for improvement? Please put an "x" in the box you select. Factor Please check one: ~ ~ ~daa~e Irrpro~rl In~rrErt Irrpn,~rrert N~dec Suggestions/Comments Location ^ ^ ^ Hours of operation ^ ^ ^ Season start/finish ^ ^ ^ Parking ^ ^ ^ Promotion/Marketing ^ ^ ^ Product variety ^ ^ Mix of vendors ^ ^ ^ Number of Vendors ^ ^ ^ Music/Special events ^ ^ ^ Other: Do you have any other suggestions to improve the Farmers Market overall? [ ] No. [ ]Yes. Please describe: Vendor Name (optional, but helpful for follow-up if provided): Phone # Thank you for taking the time to complete the survey. Please return to the following address no later than Iowa City Parks & Recreation Department Attn: Farmers Market Survey 220 S. Gilbert St. Iowa City, IA 52240 w/ PA R K S R E C Ne n d o rS u rve y- F a r m e r s M a r k et Tt~e 20119 Farmr rs M~3rktat seasar7 is over. but planning for next year's Farmers Market is in full swing -~- and we need your help la rrrakc thc; 2C}10 Farmers 141arket even better! ., ~'' ~+~,~'';~ The Parks and Kc~creatran Cepartment, which manages the Farmers Market, is sponsoring ,~ customer ~.,. >y y I y G ~ rJg p ~ to make them ' likevto hr_ qtr irornl! ~iio ~I~ what dorrorot~ urp trti attend the market t'o find o t what ittwould take We would also ~ Wit. f t ~ ~ y custarrrr.r;~ as weN' i.b€~ results will ire compiled and used in market planning and decision making. , f1 'x'~ ~ ~' "~ ~; ~'. ~ t VVe encourage as many pec;ple as possible to take a f~~w minr.rtes is fill out the survey. For those with web ~ ~'~i~ `'. ~ ~ t:~ ~~`~~ access, go to www.icgav.orglmarketsurvey ~~~~,~,~--~ - t=or those whey would prefer a papF~r copy. cah the Parks & Recreation office at 319-356-5100 ar~d a survey and pre-stamped return envelope will he rnaileti to you. Copies are also available for pickup at. City Hall Senior Center Public Library Rabt. A Lee Recreation Center 410 E.Washington St. 2$ S, Linn St. 123 S. Linn St. 220 S. Gilbert St. C)eaciGne far return of surveys is ~ ,.._. ___.__. __._._._..._~ Questions can be directed io 319-356-521 1449 G'e'e G'~'!xl?~ yr~ur~ (~ Cl?l~l?! The 2009 Farrr:c~rs tV1[rrke# season is over, but planning for next year's Farmers Market is in full Swing -and we need your help to make the 20'10 Fanners Market even better! . ~ ~ n.,,, , Tfre.~ P arks anct Recreation Department, which manages the Farmers Market.. is sponsoring a customer '~~~ survey which w~li allow yor.r to provide your opinions and suggestions ko improve the market. We wotrid also ~ s like to hear from peap(e who do 'lot currently attend the market, to find out what it would take to make them s a ~ ~ ,, , c~_~stamers as weii+ The results will be cart7piled and used in r7iarket planning and decision making. ~ t t'. t~ ~ , ~'r,,~9 '~ We encourage as rnar7y people as possible to take a few minutes ~ta fill out the survey. For thaw with web ~, ~t~ ~~. ~'~ ~~ access, 9o to www.icgov.org/markets~urvey. ~•~ Far those who wauid prefer a paper copy, call the Parks ,~ Recreation office at 319-356-510E1 and a survey anti pre-stamped return envelope will b€~ mailed to you, Copies are also available for pickup at: City Hall Senior Center Public Library Robt. A Lee Recreation Center 410 E.Washington St. 28 S. Linn St. 423 S. Linn St, 220 5. Gilbert St. 14014 Deadiinrr for rc~ir~rn of srrrveY ~` __....- _-.._ ~_ _.~. Questions can be direr..ted to ;319-356-521 G'Ve ~l~~~ Ut~Y t~ tYt t~J~?!~ ._ Tfre `L009 Fanners A,1~a~ket season is aver, but plannrng tar next year's Farmers Market is in full swing --and we nr~ed yor.Jr help to make the '?tl1(: Farmers Market even better? ` ' ~ ` ~ ~~~° ,, Tile Perks c;r7c1 R~acreatian (aet~artment, which manages the Farmers Market, is sponsoring a customer `;~' ,_~'~. survey whit.h will allow you to provide your opinions and suggestions to improve the market. We+wauid also - , like to hear fran people who do riot currently attend the market, to find out what it would take to make them r..ustarT~ers as w~lL= 7h~? results will be compiled anc used in market planning and derision making. ~+;~ ~~,~'~ ~ ,~'' We r ncouragr as many peaplr as pcssibie to take a few minutes to fill out the survey, For those with web ~ (~ ~'~~~,~" access. go fo wwuv.icgov.argfmarketsurvey ~_ For those who would prefer a paper copy, call the Parks F~ Recreation affiLe at 319-356-5100 and a survey and pre-stamped return envr:,lope will be mailed to you. Copies are also available for pickup at' City Nall Senior Center Public Library Robt. A Lee Recreation Center 410 E.Washington St. 28 S. Linn St. 123 S. Linn St. 220 S. Gilbert St. Deadline for rraurn of surveys is _ .Questions can be directed to 319-356-521 1449 If you have questions, or would like additional copies of this brochure, please contact: JOHNSON COUNTY LIVABLE COMMUNITY FOR SUCCESSFUL AGING INITATIVE Johnso Count Information provided by: Johnson County Livable Community for Successful Aging Initiative Aging Specialist c/o Elder Services, Inc . 1556 S. First Avenue - Suite A Iowa City, Iowa 52240 Phone 319.338-0515 www.livablecommunity.ora or iohnsoncountyCc~livablecommunity.orq 3rd edition -September 2009 Printed courtesy of Iowa Department of Transportation and the Iowa Department on Aging (last electronic up-dating -September - 2009) - 12- TRANSPORTATION SERVICES A Guide for Seniors: Transportation & Mobility Options in Johnson County Public Transportation Specialized Transportation Older Driver Resources When Seniors should Stop Driving Information on available resources is provided by Johnson County Livable Community for Successful Aging www.li vablecommunity. orq CAMBUS Company Name: Cambus, The University of Iowa Street: Stadium Drive, 100 Cambus Office City, State, Zip Code: Iowa City, IA 52242 Phone: 319.335-8633 Contact Person: Brian McClatchey E-Mail: brian-mcclatchey~a uiowa.edu Fax: 319.335-6647 Website: www.uiowa.edu/~cambus Eligibility All persons are eligible to use the fixed-route service Costs: There is no fare. Services Hours: 6:30am to Midnight, Monday-Friday Weekend service varies during the academic year. Services: Space at front of bus for seniors and disabled. Vehicles are accessible. Coralville Transit Company Name: Coralville Transit Street: 708 East 2nd Avenue City, State, Zip Code: Coralville, IA 52241 Phone: 319.248-1790 Contact Person: Vicky Robrock E-Mail: vrobrock@ci.coralville.ia.us -Fax: 319.248-17997 Website: www.coralville.org/mod.php?mod=department&did=29 Eligibility: All persons. Costs: Elderly (65 and over) & Disabled Coralville residents free any time with a Coralville Senior/Disabled pass. Coralville will provide reduced fares ($.35) for those who show a Medicare Card daily Monday through Friday 9:00 am to 3:00 pm and after 6:00 pm and all day Saturday. Standard fare: $.75 adults and children (children under 5 free). 31 Day Pass costs $25. 20 ride pass costs $15. Exact fare is required. Drivers do not make change. Services Hours: 6 am to 11:45 pm Monday through Friday and 7:15 am to 7:30 pm on Saturdays. Services: Transfers are available and are honored by Iowa City. i New from the Iowa Department of Transportation (DOT) ~ www.iowasafeandmobileseniors.com ~ ~ This is a newly developed excellent source of information for the ~ ~ mature driver, family members and care-givers, Health Care ~ professionals, Community Planners and Law Enforcement ~ personnel. Check the web site for much valuable information. ~ Driver Retirement Planning: A Good Iowa Investment As part of its "Choices Not Chances -The Road to Driving Safer and Longer" initiative, the Iowa Department of Transportation developed "Driving Retirement: Planning and Making It Work". This brochure is targeted to the older adult and provides worksheets to assist individuals in identifying their transportation options and developing a personal transportation plan. This brochure developed for Iowa residents is available through the state DOT offices or at: ..from the University of Iowa Center on Aaina: Older Adult Driving Resources According to the U.S. Department of Transportation, older adults are nine times more likely to be involved in fatal accidents than drivers aged 25 to 69. In 2000, older adults made up 9% of the resident population, but accounted for 13% of all traffic fatalities and 17% of all pedestrian fatalities. The Center on Aging, in order to assist Iowans in finding information for older adults and their family and friends about driving independently, has created a resource page on their website about programs to evaluate driving performance. This list of resources contains programs that can evaluate an individual's ability to continue to drive independently, whether they can become an independent driver, or if an individual needs adaptive equipment. To find out more information, please visit the Center on Aging website at www.centeronaging.uiowa.edu or contact the Center at 319-335-6576 -2- ~ -11- CarFit: Program Volunteers teach making adjustments to I your vehicle to make it "fit" you better. These will make you feel I ~ more comfortable and in control of your vehicle. Classes are held ~ I on a periodic basis and are free of charge. For further information I contact - Susan Rogusky -IC/JC Senior Center at 356-5224. I I L~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~J Additional information: • FREE LITERATURE TO SEND FOR: + AAA Foundation for Traffic Safety: Visit www.aaafoundation.org and click on "Products" then "Free Materials" for a variety of free publications including: • Over the Edge and Back; Peligro en el Camino; • How to Handle Glare for Safer Driving at Night; • How to Help an Older Driver; • The Older and Wiser Driver; • Road Rage: How to Avoid Aggressive Driving; • Drivers 55 Plus: Test Your Own Performance. www.aaafoundation.org~roducts/index.cfm?button=free Visit also: • The National Center on Senior Transportation (NCST) web site at www.seniortransportation.net • www.SeniorDrivers.ora a Website devoted specifically to senior citizens and driving safety. (AAA) • Getting Around -good information for seniors and their families grappling with driving cessation. http://www.getting-around.org/home/ (AAA) • + American Occupational Therapy Association: Provides a nationwide list of driver rehabilitation specialists who give thorough driver evaluations. Visit www.aota.org/olderdriver or call 888.232-1184. • + The Hartford Financial Services Group: Offers a free brochure "Family Conversations with Older Drivers". Visit www.thehartford.com/talkwitholderdrivers. -10- Iowa City Transit Company Name : Iowa City Transit Street/City: 1200 S. Riverside Drive -Iowa City, Iowa 52240 Phone : 319.356-5151 Contact Person: Chris O'Brien E-Mail: Chris-obrien(a~iowa-city.orq Fax: 319.356-5155 Website: www.icgov.org/transit Eligibility: All persons Costs: Elderly (60+ years) 35 cents during off-peak hours (Medicare card or special pass required; call office for details and application). Disabled/low income elderly -free during off-peak hours (call office for details and application). Standard fare: Adults (18 and up) $.75 -Youth (K-12 grade) $.50. Children under 5 and accompanied by an adult rides free. 10 ride pass costs $6.50. 31 day pass (adult) $25.00, (youth) $20.00. Exact fare is required. Services Hours: Every half hour 6:00 am to 9:00 am and 3:00 pm to 6:30 pm during "rush" hours. Hourly service runs 9:00 am to 3:00 pm and 6:30 pm to 10:30 pm and all Day Saturday from 6 am to 7 pm. There is no Sunday service. Services: Transfers are available & are honored by Coralville. Newest buses ordered are low-floor buses that are easy to enter and exit. During non-rush hours the bus will stop at any intersection, other wise they will only stop at designated bus stops. NORTH LIBERTY Company Name: City of North Liberty Street: 5 E. Cherry Street/ P.O. Box 77 City, State, Zip Code: North Liberty, IA 52317 Phone: 319.626-5700 Contact Person: Tracey Mulcahey E-Mail: tmulcahey~a ci.north-liberty.ia.us Fax: 319.626-3288 Website: www.northlibertyiowa.org/transit Eligibility All persons Costs: $.75 per one way ride Services Hours: Leaves Community Center, 520 W. Cherry St. 7:05 am -arrive downtown Iowa City at 7:50 am. Returns leaving I.C. Pentacrest at 5:10 pm and arrives N. Liberty Community Center at 5:45 pm.. Free parking at Community Center. Transfers available. -3- SEATS Company Name: SEATS Para-transit Street: 4810 Melrose Avenue City, State, Zip Code: Iowa City, Iowa 52246 Phone: 319. 339-6128 Services: SEATS provides door to door service, plus assistance with limited packages. Phone Numbers 339-6125: to schedule a ride for the next day or up to seven days 339-6127: to cancel a ride or for the current day issues 339-6128: after hours/office closed (to leave a message, talk to a night driver) or for comments, questions, to talk to a supervisor. Helpline: For a same day after-office-hours cancellation, call 319.339-6128. At the end of the greeting message, you will be connected to the evening driver. You may talk to the driver or leave a phone number for the driver to call you back. The latest a driver will be available varies on their last scheduled drop-off. If you are calling after hours for a next day or future day cancellation, please call 319.339-6127 and leave a message on the voice mail. Please leave your name, name of the rider, telephone number, date and time of trip(s), and the pick up and drop off address of all trips you wish to cancel. The drivers do not have access to make scheduling changes, so do not ask them to make any changes for you. . Mid-Day Appointments are encouraged. Contact Person: Tom Brase E-Mail: tbrase(a~co.johnson.ia.us Fax 319.339-6185 Website: www.johnson-county.com/seats/index.shtml Eligibility: In Iowa City, Coralville, North Liberty and University Heights eligibility is determined by each community's transit system based on the Americans with Disabilities Act's guidelines and categories. For people who live in a community without a transit system or live in the unincorporated areas of Johnson County, they may call SEATS to arrange a ride. Small communities and the surrounding areas are served either 2 or 3 days per week. -4- Step 3 -Suggest various options, depending on the degree of impairment. One size does not fit all and while stopping driving may be the only answer in some cases, stopping driving too early can cause a person's overall health to decline prematurely. You may want to: • Take a classroom refresher course such as the AARP Driver Safety Program • Seek additional information from other Web sites on topics such as behind-the-wheel assessment, counseling from private or public sources, remedial training, and/or adaptive equipment from an occupational therapist. (See our Web Resources listing.) • Limit driving to certain times of day or familiar areas. • Encourage the driver to consider and gradually begin using other methods of transportation such as rides from family and friends, public transportation, pars-transit services, taxis or other public or private transportation options in your community. Accompany the person during initial trials of alternate forms of transportation. • Contact local motor vehicle office. Your state Department of Motor Vehicles may have programs to evaluate individual driving abilities or may offer special licensing alternatives. Remember, their goal is not to take licenses away, but to help people keep driving as long as they safely can. Contact the state for more information. Step 4 -Seek additional help if necessary. If the person is not taking proper action in response to your concern and the impairment is increasingly obvious, it may be necessary to involve the driver's doctor. (In addition to family members, a family doctor is often the most trusted person for providing advice on health issues that may affect driving.) You may also consider resources on Alzheimer's Disease, dementia, and driving. (web site: http://www.thehartford.com/alzheimers/ ) -9- 14. Other drivers honking at you and instances when you are angry at other drivers. 15. Friends or relatives not wanting to ride with you If you notice one or more of these warning signs you may want to have your driving assessed by a professional or attend a driver refresher class (see resources on page 6). You may also want to consult with your doctor if you are having unusual concentration or memory problems, or other physical symptoms that may be affecting your ability to drive. I "When To Stop Driving" - (or "We Need To Talk") -Here in I ~ Johnson County, trained public speakers on this topic are ~ I available to come speak to your group. Call Aging Specialist at I Livable Community Office for information. (319)338-0515. I I L--------------------------------J How Can I Help Someone Else Limit or Stop Driving? Most drivers monitor themselves and gradually limit or stop driving when they feel that a certain driving situation or driving in general is not safe. However, some people fail to recognize declining abilities, or they fear stopping to drive because it will make them permanently dependent on others for the necessities of life, and it may reduce their social and leisure activities as well. Conditions such as dementia or early stages of Alzheimers' disease may make some drivers unable to evaluate their driving properly. Step 1 -Assess the situation. See the 15 warning signs listed above. It will help to personally ride with the person and observe driving habits first hand. Step 2 - Begin a process of having conversations about driving with the driver. As people age they tend to look first to family members (spouse and children) for candid advice concerning their well-being and health issues. Have conversations early and often. Start the conversation out of a sincere sense of caring for the person's well-being and base it on things you have observed. (SEATS - con't) Costs: $2.00 one-way for rural residents; $1.50 one-way ride or reduced fare is available for Iowa City residents for trips originating in Iowa City. Riders must have correct fare or Punch cards can be purchased for 10 one-way rides. A personal care attendant may ride free and a companion can ride for the same fare. Services Hours: In Iowa City, Coralville, and University Heights service is provided seven (7) days a week weather permitting: Monday -Friday: 6:00 am to 11:30 pm. (6:00 am to 11:30 pm for Coralville) Saturday: 6:00 am to 7:30 pm. Sunday: 8:00 am to 2:00 pm. Holidays: Closed for Holidays: The operating times will vary for the following so please call SEATS 339-6128 for specific information: Martin Luther King, Jr. Day, Presidents Day, day after Thanksgiving, and the floating Christmas Holiday. The operating times for Cosgrove, Frytown, Hills, Lone Tree, Morse, North Liberty, Oasis, Oxford, Sharon Center, Shueyville, Solon, Swisher, Tiffin and the surrounding areas will vary, so please call SEATS at 319.339-6218 for specific information. SOLON SENIOR ADVOCATES Company Name: SOLON SENIOR ADVOCATES Street: Box 206 - 1425 Hwy 1 City, State, Zip Code: Solon, Iowa 52333 Phone: 319.624-2710 Contact Person: Sandy Hanson Eligibility: Solon seniors and those in need in Solon Costs: $.75 per "drop" or trip. (example: trip to senior dining and home would be $1.50 - as two "drops") Services Hours: When a driver is available Services: Senior Dining, Appointments, Sponsored Pleasure Trips -licensed for 15 passenger van. -5- -8- Commercial Transportation Numerous taxi companies are listed in the yellow pages of the local phone book. Educations/Resources: Free or /ow cost AARP DRIVER SAFETY PROGRAM AARP Driver Safety Courses are offered on a frequent basis in area locations. The AARP Driver Safety Program is an 8-hour classroom refresher that can help you learn the effects of aging on driving and how you can adjust your driving. Most classes are taught in two, four-hour sessions spanning two days, and the course costs $10. For a listing of future courses in this area, go to: www.aarp.org/families/driver safety/wrapper driver.~y Fill in your zip code to get the site locations and contact phone numbers. You'll get a listing of courses occurring in the next six weeks, within 20 miles of your zip code. You can also call 1-888-AARP-NOW (1-888-227-7669 to find a course by phone. It's atoll-free call. Please be ready to give us your 5-digit zip code. A local volunteer will call you back within 3- 5 business days to help you locate the course nearest you. Alternatively -take the Driver Safety Course Online: Go to: www.aarp.org/families/driver safety/driver safety online course.html The AARP Driver Safety Program is the nation's first and largest refresher course for drivers age 50 and older that has helped millions of drivers remain safe on today's roads. The course is designed to help you: Tune up your driving skills and update your knowledge of the rules of the road. Learn about normal age-related physical changes, and how to adjust your driving to allow for these changes. Reduce your traffic violations, crashes, and chances for injuries. -6- • Qualify for an auto insurance premium reduction or discount. Specific state insurance laws vary -please consult your insurance agent for specifics in your state. The online course is self-paced and interactive and can be taken at the time and place of your choice. Online course fee is $15.95 for AARP members and $19.95 for non-members. Upon completion, a certificate will be mailed directly to your home. "WHEN TO STOP DRIVING" .While we all want to continue driving as long as we can do so safely, the time may come when we must limit or stop driving.. Check out the following warning signs. Warning Signs: What are the warning signs when someone should begin to limit driving or stop altogether? 1. Difficulty seeing the sides of the road when looking straight ahead 2. Easily distracted or having a hard time concentrating while driving 3. Having a hard time turning around to check over your shoulder while backing up or changing lanes 4. Frequent traffic tickets or "warnings" by traffic or law enforcement officers in the last year or two 5. Feeling uncomfortable and nervous or fearful while driving 6. Dents and scrapes on the car or on fences, mailboxes, garage doors, curbs etc. 7. Difficulty staying in the lane of travel 8. Getting lost 9. Trouble paying attention to signals, road signs and pavement markings 10. Slower response to unexpected situations 11. Medical conditions or medications that may be affecting the ability to handle the car safely. 12. Frequent "close calls" (i.e. almost crashing) 13. Trouble judging gaps in traffics at intersections and on highway entrance/exit ramps (con't -next page) 7- IP10 MINUTES PRELIMINARY CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE SEPTEMBER 15, 2009 LOBBY CONFERENCE ROOM, 8:00 A.M. Members Present: Regenia Bailey, Connie Champion, Matt Hayek Staff Present: Wendy Ford, Tracy Hightshoe, Jeff Davidson Others Present: Ann Ashby, Lorenz 2.0 Owner; Joe Raso, ICAD RECOMMENDATIONS TO COUNCIL: CALL MEETING TO ORDER: The meeting was called to order by Chairperson Bailey at 8:00 A.M. CONSIDER APPROVAL OF THE MINUTES OF THE JULY 30. 2009 ECONOMIC DEVELOPMENT COMMITTEE MEETING: Champion moved to accept the July 30, 2009 meeting minutes as submitted. Hayek seconded the motion. Carried 3-0. DISCUSSION OF A CDBG ECONOMIC DEVELOPMENT FUND APPLICATION FOR LORENZ 2.0: Hayek recused himself from this discussion and left the meeting room due to a conflict of interest. Hightshoe explained the Lorenz 2.0 business proposal to Members. Lorenz 2.0 is proposed to be a fashionable shoe store, geared toward the college-age and younger adult market. Hightshoe noted that the owner has previous business experience in this area. Staffs recommendation is to loan up to $15,000 for working capital with a maximum term of 7 years at 1% interest. Champion stated that this could possibly be a successful business. However, she questioned the lack of the owners' investment of any cash of her own in the venture. She stated that she believes the owner should have some money of her own in the business, that she should carry the risk in this venture -not the City. Champion added that she does agree with staffs recommendation at this point. Bailey said that she agrees with Champion's statements. Ann Ashby, the owner, noted that she probably could secure more funding. She stated that she believes this venture will be successful, and that the family name will have an impact as they have been in the community since 1919. Bailey noted that she believes this will be a good addition to the downtown, but she agreed with Champion's statement. Hightshoe noted that if the owner can secure additional funding on her own, she would need to submit an updated business plan with projections, in order to reconsider this application. The discussion continued with Members noting that securing more funding would be their suggestion at this time. The owner asked what she needs to do in order to get things rolling so she can open for business in October. It was noted that once something is secured and the revised application is received, the Economic Development Committee will call a special meeting to deal with this issue. Ford Economic Development Committee Meeting September 15, 2009 discussed the timeline needed to get this through the City Council in order for Ashby to have an answer as soon as possible. DISCUSSION OF FUNDING REQUEST FROM ENTREPRENEURIAL DEVELOPMENT CENTER, INC. (EDC): Ford noted that Members have a letter in their packet from the Entrepreneurial Development Center (EDC) in Cedar Rapids. She noted that about a year and a half ago they approached the City Manager's office with a request for $15,000 in funding. At that time, the Economic Development Committee decided to forego any decisions until they knew more about the organization. Ford added that they had not heard anything further from this organization until recently, when Chuck Stein wrote a letter of request for $20,000 in funding support, as part of their Vitality 2014 fundraising campaign. Upon researching other area contributors to EDC, Ford noted that ICAD recently committed to $7,500 with the stipulation that EDC meet certain performance measures. She also noted that the Iowa City Area Chamber has opted not to fund EDC and that the City of Cedar Rapids recently started funding EDC with a commitment of $100,000 per year for five years. Ford stated that staff recommends they again table this consideration for now in order to see how EDC performs under ICAD's metrics in the coming year. Bailey and Champion both stated that they agree with staffs recommendation. Bailey asked Hayek what his thoughts are. Hayek stated that he agrees with the recommendation by staff. He noted that ICAD's involvement with EDC will give them a better picture of this organization. CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE STRATEGIES AND POLICIES: A. REVIEW OF 2007-2008 FINAL REPORT -Ford noted that Members have a copy of this final report in their packet. She added that it serves as a good review and a benchmarking tool for review of the objectives in preparation for an updated 2009-2010 document. B. CONSIDER UPDATES FOR 2009-2010 -Ford noted that Members have a copy of this in their packets, as well. She stated that she believes they should review the policies and mainly focus on the objectives, to see if those still stand as the objectives for this Committee. Bailey asked Members to give their thoughts. Hayek noted that the six policies are broad and all-encompassing, as well as thoughtful. He asked if staff could come up with anything that they feel should be on this list. Davidson noted that they come at it from a different perspective than the Committee. He noted that the main purpose of reviewing this is to make sure they don't need to make adjustments to the policies and objectives, given the economic landscape of the past few years. Bailey noted that she is comfortable with the broad direction they are following. Hayek and Champion both agreed with this, as well. Davidson noted that if Members feel there is anything lacking in these policies and objectives to let staff know. The discussion continued, with Members discussing their thoughts on the direction that staff takes. Ford and Hightshoe then spoke about a grant the City has applied for through the Small Business Administration that they could focus on the City's southeast side, to help entrepreneurial ventures get started with various training. The discussion turned to perceptions by others in the area regarding the problems in the southeast side. Joe noted that some employers have told him Economic Development Committee Meeting September 15, 2009 that they have employees who walk to work, and they are now questioning their safety, due to these problems. He noted that employers who are attempting to recruit employees have stated that recruits are even questioning safety in this area. Ford added that a commercial landlord in the southeast side has stated they are having trouble getting tenants to renew their leases due to the crime in the parking lot. Members noted that the community has the expectation that this type of thing, the crime, will not happen here. Members continued to discuss the policies and objectives they have been following. Ford suggested a change to the fourth objective, noting that having something more specific here would be helpful for staff. Suggestions were discussed at some length by Members. Ford stated that they can further review this at their next meeting. COMMITTEE TIME: None. STAFF TIME: Hightshoe spoke about some of the other requests they have received, and the fact that they have been so busy with flood-related matters. Ford stated that she had a few updates for Members. Regarding the Downtown Incubator project, this was funded by the EDA for a feasibility study, and they should be receiving proposals this week. Currently they are in the middle of distributing Business Rental Assistance Program checks for the businesses that pay rent in formerly flood damaged commercial property. Ford noted that they are working with a consultant to recommend improvements to the North Side Market Place area, between Market Street and the alley, or up to Bloomington Street. Ford also spoke about the ICAD shovel- ready initiative, adding that it is well underway now. Also, according to Ford, the Towncrest redevelopment idea has been coming together with various options being created conceptually. She stated that there will be another public meeting soon to reveal these ideas and get feedback. ADJOURNMENT: Champion moved to adjourn the meeting at 9:08 A.M. Hayek seconded the motion. Carried 3-0. Economic Development Committee Meeting September 15, 2009 Council Economic Development Committee ATTENDANCE RECORD 2009 TERM ~ v, rn ~ ~ ~ NAME EXP• N o N ~ ~ cn N ~ W o ~ cn Regenia 01/02/10 X X X 0/E X X Baile Matt 01/02/10 X X X X X X Ha ek Connie 01/02/10 X X X X X X Cham ion Key: X =Present O =Absent O/E = Absent/Excused ~ u-~ 5-uy IP11 MINUTES PRELIMINARY PLANNING AND ZONING COMMISSION SEPTEMBER 17, 2009 - 7:00 PM -FORMAL CITY HALL, EMMA J. HARVAT HALL MEMBERS PRESENT: Ann Freerks, Tim Weitzel, Josh Busard, Charlie Eastham, Michelle Payne MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Elizabeth Koppes, Wally Plahutnik Bob Miklo, Sarah Walz, Sarah Holocek John Moreland RECOMMENDATIONS TO CITY COUNCIL: None. CALL TO ORDER: The meeting was called to order at 7:00 p.m. by Chairperson Ann Freerks. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: None. REZONING ITEM: REZ09-00003: Discussion of an application submitted by Southgate Development Company for a rezoning from Medium Density Single Family Residential (RS-8) zone to High Density Single Family Residential (RS-12) zone for approximately 4.29 acres of property located on Walden Road, west of Mormon Trek Boulevard. The applicant has requested that this item be deferred indefinitely. Eastham stated that he would be abstaining from discussions on this matter due to a potential conflict of interest. Miklo said that a motion to defer the item indefinitely would be in order. Freerks asked if there was any additional information on the application. Miklo said his understanding is that there is still some negotiation going on between the property owner and the homeowners' association to the south regarding drainage issues. Freerks opened the public hearing. Planning and Zoning Commission September 17, 2009 -Formal Page 2 of 6 Holecek noted that any comments in the public hearing should speak to the deferral rather than the details of the case. No one wished to speak on the issue and the public hearing was closed. Weitzel moved to defer REZ09-00003 indefinitely. Payne seconded. The motion carried 4-0 (Eastham abstaining; Koppes and Plahutnik absent). REZ09-00007: Discussion of an application submitted by Arlington Development, Inc., for a rezoning from Interim Development Single-Family Residential (ID-RS) zone to Medium Density Single-Family Residential (RS-8) zone for approximately 7.91 acres of property located on Huntington Drive, west of Taft Avenue. The 45-day limitation period is October 9, 2009. Walz outlined the location of the property. Eastham asked Walz what the future plan is for Colchester Drive, a road to the west of the property. Walz explained that Colchester would intersect Thames. The current zoning is Interim Development Single Family Residential (ID-RS) and the proposed zoning is Medium Density Single Family (RS-8), Walz said. She corrected the staff report by saying that the RS-8 zone allows for small-lot single-family, but that two corner lots in the development are also large enough to be eligible for duplexes. Walz said that the Northeast District plan shows the area north of Thames as appropriate for large-lot single family housing. That plan considered large lots with access along a rear alley that would have been along the creek. The intention of that plan was to minimize the impact of Taft Avenue on future residential development. Walz said that at some point Taft Avenue will be improved and will serve as an arterial street and that given the industrial property to the south it will carry significant truck traffic. Walz said that Staff has been concerned with providing a landscape buffer there for these properties. Walz said the Northeast District Plan depicted the area south of Thames Drive as small lots served off an alley that runs between lots. Walz said this plan was created prior to the development of Windsor Heights Part 21 to the south. The Northeast District Plan had conceived of a public street running along the creek rather than between developed lots. Walz said that Staff does think it is important to have single-loaded streets at least along that portion of the creek to open access to the park. Staff has asked the applicant to consider curving the road to make a better transition to the single family home nearby and to provide asingle-loaded street toward the park that will eventually be located in Stonebridge Estates. Staff has also asked the applicant to present a very thorough landscaping plan for the buffer area. Because the buffer cannot be installed until improvements are made to Taft Avenue, Staff will be asking the applicant to set escrow money for those improvements. Staff recommends that REZ09-00007, a rezoning for 7.91 acres from Interim Development Single family (ID-RS) zone to Medium Density Single Family (RS-8) zone for the property at Huntington Drive be deferred until the street layout is addressed and a detailed landscaping plan is provided for review by the Commission. Walz said that if these two issues are resolved, Staff recommends approval for this rezoning subject to a conditional zoning agreement requiring: Planning and Zoning Commission September 17, 2009 -Formal Page 3 of 6 1. the developer to dedicate space along Taft Avenue for right-of-way and construction easements to allow the improvement of Taft Avenue; 2. general conformance with the concept plan with regard to lot depths and street layout; and 3. substantial compliance with a landscaping plan for the buffer area. Freerks asked if there were questions for Staff. Busard asked if Huntington Drive would cross back over the creek or run along the length of the creek. Walz said it would stay on the east side of the creek. Payne asked if it would eventually get all the way up to lower West Branch Road on that side of the creek and Walz said that it would. Miklo said it would either do that or curve back in to the east. Payne observed that the road curvature is basically to get around the already existing lot. Miklo said that the anticipation is that if that large lot is annexed in the future it could be subdivided as well. Miklo said that continuing the street straight north would run it awfully close to that existing house. Eastham asked if there was enough room between the existing house and the creek bed for a street. Miklo said Staff would anticipate that it would be annexed before it is developed because the property goes basically to the creek. Miklo said the extension of that street would depend on the property owner participating in some kind of development. Eastham asked if Staff had looked to see if Huntington can be rerouted to the east and still allow for the same number of single-family lots as proposed by the developer. Freerks said there is no guarantee that someone can put in as many lots as they want. Eastham said he was aware of that but that he was trying to get an idea of how the proposed street alignment could change the developer's plan. Miklo said there was potential for the plan to be diminished by one or two lots if the street was realigned. There were no further questions and the public hearing was opened. John Moreland, 960 Arlington Drive, introduced himself as one of the developers of Arlington. He said that he and his partners have developed nearly all of the land to the north and south of the proposed development. He said that due to the nature of Taft Avenue as an arterial street there is no demand for large single family lots along the road. He said he is attempting to come up with something more affordable for families. He said that they have been working with staff and had gone from an original plan for multi-family units to small-lot single-family units. Moreland said he has no problem with putting a buffer along Taft Avenue. He said that they would also be willing to try to curve the street as close to the creek as possible without taking out a bunch of lots. Moreland said having to reduce the number of lots would severely hamper their efforts to keep the housing affordable in this development. Moreland said that it is crazy to change the plan so much because of one man's home. He said that they think they can reconfigure the road and get as much buffer as possible on the Taft side. What the applicant does not want to do is to be required to have asingle-loaded street because that will take the affordability right out of the project. Moreland said the applicant would resubmit and do their best to cut the size of the lots on the west side of the creek so that there could be a deeper buffer from Taft, but that they still have to be able to put a house on it. Moreland said that due to the amount of traffic on Taft, the best use of the land will be for first-time homebuyers who just want to get into asingle-family home at a good price. Freerks asked Moreland if he had talked to the neighbor to the north. Moreland said someday the man will probably sell it and that his guess is that anyone who buys it will continue on with the kind of development Moreland is proposing. Moreland said along busy roads like Taft and Scott Boulevard lower priced housing is the way to go. Freerks asked if Moreland had talked to Planning and Zoning Commission September 17, 2009 -Formal Page 4 of 6 the property owner about the proposal. Moreland said they had not talked to him about buying his property. Freerks asked if he had talked to him about the way the road is proposed to be developed. Moreland said he had not because he knows the man personally and he believes he is probably very pleased that they are trying for single-family development rather than a zoning like RM-12, multi-family. There were no further comments on this issue and the public hearing was closed. Payne made a motion to defer REZ09-00007, an application by Arlington Development for the rezoning on Huntington Drive west of Taft Avenue. Eastham seconded. Freerks said she thought it might be advisable for the developer to discuss the proposal with the owner of the existing home, and said that it might be nice for the Commission to actually hear from that property owner. Busard said he is concerned that the Commission is trying to determine the fate of Huntington Drive without really knowing what is going to happen to the north. Busard said further consideration has to be given as to how the existing lot will fit in with the proposal. Eastham said that his view is that the Comprehensive Plan does support smaller lot development in this area, especially along an arterial street. Eastham said that a landscape buffer between Taft and the homes to be built is certainly desirable. He said that getting a residential street in such a narrow corridor as proposed by Staff between the existing home and the creek is not an easy thing to do. Eastham said that he did not quite understand the concern about not knowing the future plans for the property to the north. Busard clarified that his question was what will happen to the road after it curves along the street, what the plan for that road would be. Miklo said that the goal is not to have Huntington follow the creek for the entire subdivision, rather to start curving it at some point so that when it does come near the neighbor's property it can curve as far from the property as possible. Eastham asked if the goal with Huntington's alignment was to not get close to the existing house or to provide good alignment for future subdivisions. Miklo and Freerks replied that it was to do both. Miklo added that it was also intended to provide good access to parklands, as Walz had indicated earlier. Freerks said she is sure there are multiple solutions to this problem. Miklo said a cul-de-sac configuration had been considered. A vote was taken and the motion to defer carried on a 5-0 vote (Koppes and Plahutnik absent). CONSIDERATION OF MEETING MINUTES: SEPTEMBER 3, 2009: Eastham motioned to approve the minutes. Weitzel seconded. The minutes were approved 5-0 (Koppes and Plahutnik absent). Planning and Zoning Commission September 17, 2009 -Formal Page 5 of 6 OTHER: Freerks noted that the 7:00 p.m. start time seemed to be working well for Commissioners and Staff. ADJOURNMENT: Payne motioned to adjourn. Eastham seconded. The meeting was adjourned on a 5-0 (Koppes and Plahutnik absent) vote at 7:40 p.m. Z O ~°~ 00 V W ZVo N Z N a 00 Q W C7 ~ zQ z z Q J a 1~ ~ X X X W O X W O X M o~ X X X X W O X X O M X X X X X X X co M X X X X X X X ti ~ x o x x x x x ~ o x x x x o x M X X X X X X X ~ x x x x x o x v ~ x x x x x x x M X X X X X X X N x x x x o x x ~ X X X ~ X X X r N W ~ ~ .- M N O O M W X ~ ~ ~ ~n ~ ~n ~ ~n ~ ~n ~ ~ ~ ~n H W o 0 0 0 0 0 0 W_ ~ } Q J w J ~ J a = = Z ~ ~ v i V Q i ~ ~ W U Y ~ ~ Q Y fn ~ F- W ~ = ~ W LLI ~ N N ~- L N W a ~ Q W Q z ~ m Q w m ~ O Y Q a ~ a ~ Z H W w Q O ~ x x x x x x o ti M X X X X X X X M M X X X X X X X M X X X X X X X ~ o x x o x x o w ~~ ~ ~- M N O O M tea w X .- n ~ in .- ~ ~ n ~- ~ i .- n ~ n Fw o o o o o 0 0 W ~ ~ i a m W Q Z Q ~ N O = V Z Q N W 2 U ~1 ~ ~ L V) ~ Z J ~ 2 0C W W A N ~ a a ~ ~ i ci w Q w Q z ~ m Q w m w O Y Q a ~ a ~ c~ Z W W Q O z E `o -~ a ~ o ~Z ~ X O w ~~ a~ ~ ~ a~i ~ ~~~Eca ~~QZ a a ~~ „ z unw ~~ , xoOz w Y IP12 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION PRELIMINARY SEPTEMBER 24, 2009 - 6:30 PM LOBBY CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Andrew Chappell, Andy Douglas, Charlie Drum, Jarrod Gatlin, Holly Jane Hart, Michael McKay, Rebecca McMurray, Brian Richman, Rachel Zimmerman Smith MEMBERS ABSENT: None STAFF PRESENT: Tracy Hightshoe OTHERS PRESENT: None RECOMMENDATIONS TO COUNCIL: (become effective only after separate Council action): None. CALL TO ORDER: The meeting was called to order by Chairperson Brian Richman at 6:30 p.m. As there are three new members to the Commission (Zimmerman Smith, Chappell, and Gatlin) brief introductions were made. APPROVAL OF THE JULY 16T" MEETING MINUTES: Drum motioned to approve. Chappell seconded. Hart clarified that a comment she had made regarding Dolphin Pointe Enclave was made in the context of supporting rental housing, although that context was not clear from the minutes. The minutes were approved 8-0 (McMurray not present at the time of vote). PUBLIC COMMENT OF ITEMS NOT ON THE AGENDA: No members of the public were present. STAFFICOMMISSION COMMENT: Hightshoe said that she did not have any comments aside from what was on the agenda, although she noted that staff was recently notified of a problem with a proposed City-assisted Habitat home on I Street. Hightshoe said that Habitat was awarded FY08 CDBG funds to buy four housing lots. Hightshoe said there was a title opinion that did not identify any problems at HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SEPTEMBER 24, 2009 PAGE 2 of 8 the time of purchase, but that when Habitat went to build it was discovered that there had been an illegal lot-split in 1992. It was determined that there is no way to configure the lot so that it is a legal lot. At the time of the discovery, Habitat had already built the home's foundation. A stop-work order has been issued. Hightshoe said Habitat used $30,000 in CDBG funds to purchase the lot. Hightshoe said a home can't be built on the lot. She will update the commission once more is known. Richman asked for clarification on what the issue with the lot was. Hightshoe repeated that there had been an illegal lot-split by the property's owner in 1992. Richman asked if this meant that the owner had subdivided the lot. Hightshoe said the owner had not gone though the City's process to subdivide. While there were two auditor's parcel numbers for the lots, it was not a legal split. The issue was not picked up in the title/lien search, but the neighbors remembered and informed the City about the issue when they learned that a Habitat home was to be built on the site. As a result, Housing Inspection Services (HIS) had to review all of the records and determined that there was no way to make a legal lot out the property. Hightshoe said there was to have been a volunteer work-build for the home this weekend that had been cancelled because of the issue. Hightshoe said she was unsure what would happen from here. Hightshoe said the Community Development Celebration went well and that a lot of positive comments were received. The appetizers for the event were purchased from three CDBG- assisted businesses by First American Bank, and were very well-received. Douglas said the Commission would be hosting a public event as a way of doing public outreach and education. He said the event will be held October 28, 2009 at the Iowa City Public Library. Don Otto and Greg Johnson will be speaking on green-building and its affordability. The event will begin at 7:00 PM. Hightshoe said that a reminder would be put in Commissioners' October packets. Richman asked if Douglas was planning on doing some marketing and publicity for the event and Douglas said that he intended to. NOMINATION AND ELECTION OF OFFICERS: Richman stated that each year in the fall a Chairperson and Vice-Chair are elected to serve a one-year term. Hightshoe noted that Richman had been serving as Chair and Charlie Drum had served as Vice-Chair. She invited nominations. McKay nominated the incumbents to retain their positions: Brian Richman as Chair, Charlie Drum as Vice-Chair. Hart seconded. There were no further nominations. A vote was taken and Brian Richman was voted Chairperson and Charlie Drum was voted Vice-Chair on a 9-0 vote. NEW BUSINESS: PUBLIC HEARING AND APPROVAL OF THE FY09 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER): HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SEPTEMBER 24, 2009 PAGE 3 of 8 Richman explained that this is a document required by the Department of Housing and Urban Development (HUD) for cities receiving CDBG funds and requested Hightshoe further explain the report. Hightshoe stated the City has a 5 year plan on how to address the needs of low-to-moderate income persons which is called the Consolidated Plan for Housing, Jobs and Services for Low Income Residents (a.k.a. CITY STEPS). The plan is broken into annual increments. The City must submit to HUD an annual action plan before the beginning of the fiscal year to explain how the City will spend its HOME and CDBG funds based on the goals and priorities established in CITY STEPS. At the end of each fiscal year, the City must report its accomplishments for that year and demonstrate progress on meeting the goals identified, this report is called the Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER outlines what projects were assisted, how much money was spent, who benefitted from the project and provides a summary of to how well the City is doing in meeting its 5-year and annual goals. Hightshoe said that due to work on flood-related disaster recovery funds and programs, the City has hired a consultant to complete the CAPER this year. Hightshoe said there have been some issues with the required CAPER documents, specifically IDIS reports (HUD's disbursement and accounting system). She said that while the consultants did their report as directed, HUD has gone to a new accounting/reporting system which has led to inaccuracies in some of the beneficiary/financial reports needed to complete the CAPER. Hightshoe said that HUD is working on the problem, but that all of the bugs are not worked out. Hightshoe said she did not believe an extension would need to be requested from HUD, as the problem is on HUD's end. She said the narrative of the report will be submitted, but that the IDIS reports will be submitted once HUD has corrected program errors and the reports are accurate. Richman asked if he was correct in his understanding that the errors in the reports were coming from HUD, not the consultants. Hightshoe said that was correct. Hightshoe pointed out several of the inaccuracies that were showing up in the reports. She said there were also a number of things in this draft of the report that still need to be confirmed, updated or changed by the consultant. McMurray asked several questions regarding the content of the report which Hightshoe clarified. Drum asked about the statement in the plan that reported Iowa City does not have any areas that have heavy concentrations of low-to-moderate income households or minority groups. He said that it seemed to him that Iowa City does have areas of concentration for these groups and he wondered if it was a question of what definition HUD was using for "heavy" and "concentration." Hightshoe said that according to HUD a "concentration" of a minority population is an area that has ten percent more minorities than the City average. Hightshoe said that the numbers the City must use are based on 2000 census data, so the information is somewhat old. Drum noted that things have changed greatly since the year 2000. Richman noted that the fact that Iowa City is a University town really skews the numbers. Hightshoe said that it does because a large number of students are below the poverty level. Hightshoe said that, with a few exceptions, basically the entire city has a heavy concentration of tow income because of the student population, and because of this the City has no defined target areas. When asked by Commissioners, Hightshoe stated that the definition of "concentration" can be set locally. Hightshoe walked Commissioners through a map showing the census tract data. Richman said that presumably if only permanent, non-student residents were taken into account, areas of concentration would be found. Hightshoe said that there is no easy way to separate students HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SEPTEMBER 24, 2009 PAGE 4 of 8 out using census data, so the consultants used age groups to help sift the data, presuming those households with heads of household under 24-years old to be students. Richman asked if the results showed clearer areas of concentration for low-to-moderate income families when the students were removed from the equation. She said she was aware that many people would assume that southeast Iowa City is an area of concentration, but that area has one of the highest rates of home-ownership based on the 2000 census. If the downtown tracts are removed, the far west side of town, the area directly west of the river and the south side of town would be considered areas of low-to-moderate income. Only the far north east and a sliver on the west side would not meet the criteria based on the 2000 Census. She reiterated that using the 2000 census data and leaving the students in results in almost the entire town being low-to- moderate income, and as a result, no targeting is done. Zimmerman Smith asked if the City was required to use census data. Hightshoe said that HUD uses census data so that numbers can be compared for all of the entitlement cities in the country. Hightshoe said that all funding is based on census figures such as poverty levels, age of housing stock, number of people, etc. Hart asked Hightshoe to define what a census tract is. A census tract is a set boundary, defined by the Census. Hightshoe thought that the goal of each tract was to have about the same number of residents, but doesn't believe that works out over time. She said that some of the census tracts are quite large and some are small, and that she did not see any real rhyme or reason as to why that was the case. Douglas asked if Hightshoe wanted edits from the Commissioners for the CAPER. She said that if there were typographical errors that would not substantially change the document she would make the revision. She also stated if anyone notices an inaccurate statement to let her know so that it could be corrected. Richman asked if there were substantial problems with the document that Hightshoe had caught other than the faulty data that had been discussed. She said that there were not. Richman asked if it would be possible to get documents that need to be reviewed a bit earlier, as three days could sometimes be a bit short. Richman said if something of this magnitude could be distributed to Commissioners as much as two weeks in advance, although any additional time would be very helpful. Hightshoe said that the schedule for the consultant stated staff would receive the draft one week before the commission meeting. Hightshoe acknowledged this was a mistake as staff should have put an earlier date in the schedule to allow more time for review -both staff and commission. Typically, the CAPER is done in-house, thus staff is already very familiar with the document. If contracted out again, Hightshoe stated deadlines for submittal would allow more notice and review. Hightshoe said that next year staff anticipates the CAPER will once again be done in-house. Hart motioned to approve the FY09 Consolidated Annual Performance & Evaluation Report (CAPER) with corrections as noted by Staff. Drum seconded. The motion carried 9-0. SELECTION OF PROJECTS TO MONITOR IN FY10: Richman explained that each winter the Commission allocates the City's CDBG and HOME funds to a variety of agencies (primarily non-profits) who apply for funds. Subsequently, the Commission contacts and monitors the agencies to ensure that the funds are being spent in accordance with the terms and to see how the projects are coming along. Richman said that HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SEPTEMBER 24, 2009 PAGE 5 of 8 this is done by each Commissioner selecting a few projects to monitor. He invited Commissioners to select a few from the list for FY10. McKay said he is interested in monitoring Isis Investments LLC, First Mennonite-Home Ties Addition and the Free Medical Clinic-Operations. Drum said he would monitor the DVIP-Facility Rehabilitation, the Arc of Southeast Iowa-Facility Rehabilitation, The Housing Fellowship-Affordable Rental, and The Housing Fellowship-CHDO Operating Expense. Gatlin opted to monitor NCJC-Facility Rehabilitation, MECCA-Facility Rehabilitation and UAY- Facility Rehabilitation. Richman asked if Dolphin International actually needed monitoring since they had not actually had funds dispersed to them. Hightshoe said that they would need some monitoring as the City cannot yet force them to recapture the funds. She said staff had given Dolphin a deadline to inform the City of their intentions. Richman said he would monitor this program. McMurray will be monitoring Shelter House-Operations (STAR Program) and New Construction, and Community Mental Health-Facility Rehabilitation. Hart will monitor Bill Wittig-Rental Rehabilitation and Successful Living-Operations. Zimmerman Smith will monitor ICHA-Tenant Based Rent Assistance for FY10 and FY09 and FY09 Downpayment Assistance. Chappell will be monitoring FY08 Blooming Garden, FY08 Wetherby, and FY08 & FY07 Habitat for Humanity. Douglas is monitoring FY09 HACAP-Transitional Housing and Aid to Agencies (UAY, ESI, MECCA). Hightshoe said she will formalize the list next month. Richman noted that Hightshoe sends out contact information about each agency when she sets the agenda, and that if anyone has any questions about the project they are to monitor they can contact her. TIMELINE FOR THE REVIEW OF THE 2010-2015 CONSOLIDATED PLAN: Hightshoe said that the same consultants working on the Housing Market Analysis are also working on the Consolidated Plan. She said that the consultants had gotten public input in a forum setting earlier this spring, and that they had also made an online survey available, which close to 500 people had participated in. Hightshoe said the results from the survey about community needs are conflicting. Hightshoe cited an example that 62% of respondents supported helping the homeless become self-sufficient; however, the majority of respondents did not support any of the activities that would help achieve that goal, such as: expanding emergency shelter, expanding housing for person with HIV/AIDS, helping those on rental assistance purchase their homes, expanding housing for low-wage households, etc. Hightshoe said that the consultants said it was not uncommon to see such a dichotomy in survey results. She said that often people support an altruistic goal, but are not sure how to get there. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SEPTEMBER 24, 2009 PAGE 6 of 8 Hightshoe also distributed comments to Commissioners that the consultants had received from community service providers, which, she noted, had a different outlook than the online participants. Drum asked why Hightshoe thought there had been such a large response to the survey. (She had noted that it was the largest response the consultants had ever received.) Hightshoe said that the community is a very vocal one. Hart said it also depends on who actually shows up to participate. Hightshoe noted that there was a very large turnout. Chappell asked if there was a mechanism to stop people from taking the survey multiple times. Hightshoe said she did not know. She said it was advertised and posted throughout the community. Richman asked how the plan will utilize the survey data as opposed to the more objective data that might have come out of the Housing Market Analysis. Hightshoe said that she believed the survey will be weighted with the provider comments and the Housing Market Analysis. She said she believed there would be a rough draft of the full Consolidated Plan on October 9th. at which time a copy will be forwarded to the Commission. All comments must be returned to the consultants by November 9th, and the consultants will return a final draft by December 1St Zimmerman Smith asked if the idea behind the survey was to get community input for the Consolidated Plan, and Hightshoe said it was. Hightshoe reiterated that the contradiction in survey results is not uncommon according to the consultant. Hightshoe said she thought people perhaps thought the services were necessary, but that the City should not be providing them. Richman said that so much of the survey is very perceptual. Douglas asked if Hightshoe saw any significant changes between the survey results of five years previous and the current ones. She said that an online survey was not done at that time, but that the provider comments were very similar in character. Richman asked Hightshoe to recap the timeline. Hightshoe said that she will receive a draft on October 9th and will forward it to Commissioners. The Commission will then meet on October 15th. Hightshoe offered to delay the meeting until October 22"d to give more time to review the document. Richman said that would be very helpful, and asked if it had to be reviewed in October. Highhtshoe said it did as comments and changes had to be back to the consultants by November 9t . She said she agreed that more time was probably needed for Commissioners to review the document. McMurray said that she would probably not be available for either meeting as her pregnancy due date was that week. It was agreed to meet on October 22"d Hightshoe noted that technically the document did not have to be done until May or June, but that because the Commission starts its funding allocation so early in the year that means applications are made available in December and applicants need to know what the priorities are for that year. The document will not be approved by HUD when applications begin, but it will serve as a guide for priorities. Zimmerman Smith asked if there was a way to determine what programs have actually worked and had successful outcomes before the priorities are set. She noted that what might be a high priority might not necessarily have a program that will match up with it. Hightshoe said that there would have to be a lot of digging, and that the right questions would have to be asked to make that determination. Hightshoe said that during the Aid to Agency and CDBG funding processes this sort of information is required. She cited the example of Elder Services, which must show that people using case management were able to stay in their homes for a longer period of time than those without case management services. UAY, Hightshoe said, tracks teenagers who have been pregnant to see if they become pregnant again within five years in an attempt to determine if their prevention programs are working. MECCA keeps a multitude of statistics to determine the success rates of their treatment programs. Richman noted that during the application process there are questions and answer sessions with the applicant. At HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SEPTEMBER 24, 2009 PAGE 7 of 8 that time, Commissioners can ask for specifics and statistics. Douglas noted that site visits are also done for many projects. McMurray asked if the City can apply for funding. Hightshoe said that it can and has. She noted that HIS and the Iowa City Housing Authority have applied for funding for code enforcement and tenant based rent assistance. Some times they are successful, sometimes they are not, but they still have to go through the same process as all other applicants. The Wetherby splash pad project was essentially a Parks and Recreation application. Hightshoe said that many entitlement cities use their money to fund city services. McMurray asked if the police could apply to address the safety and crime concerns reflected in the survey and the public comments. Hightshoe said that they could but that it could be problematic in that there would be a maximum of $10,000 available for public services and the funding would only be for one year. Richman said that one of the challenges that the Commission has always faced is that CITY STEPS (a guiding document) identifies virtually everything as a high priority. Richman said it forces Commissioners to make more subjective judgments of their own about what they perceive to be high priorities in the community. Richman asked if Hightshoe had discussed with the consultants the possibility of having a better differentiation of priorities this time around. Hightshoe said she that she had, and that she informed them that the Commission would like to see about the same number of high, medium and low priority items. Richman asked if the consultants would be at the October HCDC meeting. Hightshoe said she did not believe so. She said she believed they would be back for the public hearing process for the Consolidated Plan. Gatlin asked where the Commission's focus lies as far as priorities are concerned. McKay said that one of the issues the Commission deals with is that there are so many good projects and so much need that it really can be difficult to make decisions about how to fairly distribute the limited funding available. Drum said it is rare to find a project that is not worthy of funding. McMurray said she felt the $2,500 minimum was helpful. Richman said that affordable housing is the "800-pound gorilla" and is an area of great need in the community and is where most of the dollars go. Drum said there is often a fundamental question of whether those dollars should go toward home ownership or rental assistance; he said he's not entirely swayed in either direction but is leaning toward rental as it requires less money. Hart said that another component of that, which is her concern, is the concentration of rental housing ownership and management, and the need for diversification of populations throughout the city. Hart said the City would have to do a lot to mitigate that problem, but that there are small steps the Commission can work toward on that issue. McKay said that another question that is sometimes asked is how successful a group has been with the funds given in the past. Gatlin thanked the Commissioners for their comments. ADJOURNMENT: McKay motioned to adjourn. Gatlin seconded. The motion carried 9-0. The meeting was adjourned at 7:40 p.m. Z O N O U H Z W a 0 W W ~_ Z O U D Z a c~ z_ N O O U W W ~ () O Z ~ a N D Z W H a 1 I I 1 1 1 1 I I N X X X X X X X X X ~ I I W O X X O X ~ ~ X X ti N p X ~ ~ X ~ X X ~ X ~ X X X ~ X X X X ~ X X X N . X X X X ~ X ~ X X X M M ~ X X ~ X X X X ~ ~ X X X ~ X X X X ~ X X X N N ' G Z G Z I ' G Z G Z G Z C G Z I ' C G Z c G Z c G Z N x x ~ o x o x o x x N ~- O N O O ~- •-- O N O O r O O r W X H' W O ~ r O O •-- O ~ N ~ r O O r O ~ r O O r O O N ~ ~ O ~ O ~ O ~ O O O O O O O O O O O O W Z a U W 2 ~ ~ U Z Z ~ o ~ Q ~ a N a W W J N = ~ '~ O ~ a z ~ U N U ~ a Q J > > Z ~ = ~ ~Q a ~ a _ ~ W ~ V Z ~ ~ a Q ~ a Z 2 U O D ~ D a U a 2 ~ ~ ~ ~ ~ U ~ ~a N A m G ~ U 2 V1 N ` ~ ~ x ~' E _ W ~ ~ ~c~~ ~~~~ aQZz n n ii n W YXOZ IP13 MINUTES YOUTH ADVISORY COMMISSION October 8, 2009 - 7:30 PM LOBBY CONFERENCE ROOM, CITY HALL Members Present: Zach Wahls, Hannah Green, Jerry Gao, Luan Heywood Members Absent: None Staff Present: Marian Karr, Ross Wilburn Others Present: None CALL TO ORDER: PRELIMINARY The meeting was called to order at 7:33 p.m. Hannah Green chaired the meeting. Before any other business took place, Karr noted that the "Broadway" or "Fas Trac" group the Commission had been referring to in their previous meeting is called "The Coalition." The minutes had been appropriately changed. MINUTES: Gao motioned to approve the minutes of October 1. Wahls seconded. The motion passed 4-0. YOUTH FORUM: The Commission quickly worked through a rough email that had been complied by Wahls to reflect the full nature of the youth forum. These changes primarily made the email suitable for Junior High and High School counselors. The forum was also shortened from 2:00 - 5:00 pm to 2:00 - 4:00 pm. The Commission then compiled questions for the presenters, which will include the police, The Coalition and the Iowa City Neighborhood Association. These questions are: 1) What changes in neighborhood safety have you seen and/or experienced? 2) What steps could be taken to increase safety in our neighborhoods? 3) Share your perspective of the proposed curfew ordinance. 4) What role can youth play to address safety issues in our neighborhoods? Heywood also noted that Mr. Harper told her that he has two students who are interested in joining the YAC. YOUTH ADVISORY COMMISSION October 8, 2009 Page 2 of 5 Wahls requested that the representative of the police force come in plain clothes. The Commission then put together an agenda for the forum, which is as follows: • Introduction by YAC [5 min] • Presentations regarding public safety situation [30-45 min] o Police o Coalition o Iowa City Neighborhood Associations • Intermission [10 min] • Small group discussion [30-40 min] • Synthesis/sharing session [20 min] • Open mic (youth only) [20 min+] The Commission also discussed whether or not to televise or record the forum. The Commission agreed to tape the presentation, synthesis and open mic sections. Wahls asked if the Commission could give a presentation of their own to Council, reporting the results of the forum. Karr said that this was could be done at the public presentation period at the Council meetings November 2 or 17, or during discussion of the deferred curfew ordinance on December 1. Written comments are due the Wednesday prior to the meeting for distribution in the Thursday Council packet. Wahls and Green formed a subcommittee to put together the opening remarks for the forum. The four discussion questions will be: 1. What was your reaction to the presentations? 2. What have your experiences in your community or neighborhood been? 3. What you think youth can do to help make ours a safer community? 4. What tools do you think are best suited to dealing with this problem? BUDGET FY11: The Commission then went through their budget for FY11. The Commission decided to discontinue its participation in the Summer of the Arts Global Village. When the Commission began to discuss the website & advertising, Heywood asked if it would be possible for us to contact a marketing student at the college of business to do some pro-bono work. Karr said that was definitely possible. Wahls requested that the carnival spending be replaced with $1,000 for hosting youth forums and an additional $1,000 for proving two Recognition scholarships at $500 each. The Commission unanimously agreed to these reallocations. Wahls will prepare a summary for attaching to the budget application to be prepared by Karr. YOUTH EMPOWERMENT GRANTS: Gao and Wahls were appointed to this subcommittee. YOUTH ADVISORY COMMISSION October 8, 2009 Page 3 of 5 MEETING SCHEDULE: The November 15t meeting will be the next meeting, other than the youth forum on Saturday, October 24. Heywood reported that Henri Harper had expressed interest in attending a future YAC meeting. ADJOURNMENT: Wahls motioned to adjourn. Heywood seconded. The motion passed 4-0. 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