HomeMy WebLinkAbout2009-10-29 Info Packet~ ~
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CITY OF IOWA CITY
www.icgov.org
CITY COUNCIL INFORMATION PACKET
October 29, 2009
NOVEMBER 2 COUNCIL WORK SESSION
IP1 Council Meetings and Work Session Agenda
IP2 Memorandum from the Interim City Manager: Gifts/Donations-Policy for Naming Public
Facilities
IP3 Memorandum from Council Member Correia: Visit to Davenport Police Department
IP4 Summary of Pending Work Session Issues
MISCELLANEOUS
IP5 Memorandum from the Interim City Manager: Residential Rollback for Fiscal Year 2011
IP6 Memorandum from the Interim City Manager: Legislative Priorities for 2010
IP7 Memorandum from the Interim City Manager: Designation of Acting Assistant City
Manager
IP8 Letter from the Interim City Manager to Terrence Neuzil and Doug Elliott: Iowa City's
Funding Support for the East Central Iowa Council of Governments
IP9 Memorandum from the Interim City Manager: Employee Lunch
IP10 Media Release: Administrative Fee for Nuisance and Zoning Code [submitted by the
Interim City Manager]
IP11 Memorandum from Captain R.D. Wyss to Chief Hargadine: June-July 09 Use of Force
Review
IP12 Response from Dave Elias to Nancy Hitchon: Landfill gas and odor status
IP13 Memorandum from the Assistant Transportation Planner: Bicycle Friendly Community
Award
IP14 Memorandum from the Director of Public Works and the Director of Planning and Community
Development: Update: Flood-related activities
IP15 Housing and Inspection Services Customer Service Survey -October 2009
IP16 Invitation: American Recovery and Reinvestment Act Informational Meeting October 30,
2009
Agenda: Criminal Justice Coordinating Committee, November 4 [Distributed at 11/2
Council Meeting]
October 29, 2009 Information Packet (continued) 2
E-mail from Fred Stern to Officer Bailey: Disorderly Behavior in Brookland Park
Neighborhood [Distributed at 11/2 Council Meeting]
DRAFT MINUTES
IP17 Iowa City Airport Commission: October 15, 2009
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74- ,~,~~~~ CITY COUNCIL INFORMATION PACKET
-•ti..s`
CITY OF IOWA CITY
www.icgov.org October 29, 2009
NOV MBER 2 COUNCIL WORK SESSION
IP1 Council Meetings and ork Session Agenda
IP2 Memorandum from the Int rim City Manager: Gifts/Dona ions-Policy for Naming Public
Facilities
IP3 Memorandum from Council Me ber Correia: Visit to Davknport Police Department
IP4 Summary of Pending Work Session Issues /
MIS~ELLANEO
IP5 Memorandum from the Interim City Mana er: Res' ential Rollback for Fiscal Year 2011
IP6 Memorandum from the Interim City Manage ~ Le islative Priorities for 2010
IP7 Memorandum from the Interim City Mana r: Designation of Acting Assistant City
Manager
IP8 Letter from the Interim City Manager to erren a Neuzil and Doug Elliott: Iowa City's
Funding Support for the East Central I a Coun it of Governments
IP9 Memorandum from the Interim City Man ger: Employ Lunch
IP10 Media Release: Administrative Fe for Nuisance a Zoning Code [submitted by the
Interim City Manager]
IP11 Memorandum from Captain R.D. yss to Chief Hargadi :June-July 09 Use of Force
Review
IP12 Response from Dave Elias to N ncy Hitchon: Landfill gas and or status
IP13 Memorandum from the Ass' tant Transportation Planner: Bic le Friendly Community
Award
IP14 Memorandum from the Dir ctor of Public Works and the Director of P nning and Community
Development: Update: FI od-related activities
IP15 Housing and Inspectio Services Customer Service Survey - Octobe 009
IP16 Invitation: American R covery and Reinvestment Act Informational Mee 'ng October 30,
2009
DRAFT MINUTES
IP17 Iowa City Airport commission: October 15, 2009
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' ""'®'~~ City Council Meeting Schedule and 10-29-09
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CITY OF IOWA CITY Work Session Agendas Ip~
www.icgov.org
• MONDAY, NOVEMBER 2 Emma J. Harvat Hall
5:30p Special Formal -Executive Session (Property Acquisition)
Separate Agenda Posted
Regular Council Work Session
• Council Appointments
• Agenda Items
• Gifts/Naming Policy (info packet #2J
^ Crime Related Issues Update/Davenport Program Report [info packet #3]
^ Information Packet Discussion X10/22 & 10/29]
• Council Time
• Budget Priorities
• Schedule of Pending Discussion Items info packet #4]
• Upcoming Community Events/Council Invitations
^ Discussion of Meeting Schedules
7:OOp Special Formal Council Meeting (Continue Work Session if necessary)
TENTATIVE MEETING SCHEDULE
SUBJECT TO CHANGE
• WEDNESDAY, NOVEMBER 11 Emma J. Harvat Hall
Veterans Day -City Offices Closed
• THURSDAY, NOVEMBER 12 Emma J. Harvat Hall
6:30p Orientation/Joint Meeting -outgoing and incoming City Council
• MONDAY, NOVEMBER 16 Emma J. Harvat Hall
6:30p Regular Council Work Session
• TUESDAY, NOVEMBER 17 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, NOVEMBER 30 Emma J. Harvat Hall
6:30p Regular Council Work Session
• TUESDAY, DECEMBER 1 Emma J. Harvat Hall
7:OOp Regular Formal Council Meeting
• MONDAY, DECEMBER 7 Emma J. Harvat Hall
5:OOp Meeting with Legislators
• MONDAY, DECEMBER 14 Emma J. Harvat Hall
TBA Regular Council Work Session
7:OOp Special Formal Council Meeting
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' "''"'®'~~ City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas October 28, zoos
www.icgov.org
MONDAY, JANUARY 18 Emma J. Harvat Hall
Martin Luther King, Jr. Day -City Offices Closed
• WEDNESDAY, JANUARY 20
North Liberty
4:OOp Joint Meeting
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Date: October 28, 2009
To: City Council
From: Dale Helling, Interim City Manager
Re: Gifts/Donations -Policy for Naming Public Facilities
Council has requested that staff research the possibility of a Gift/Donations Policy which would
include a process for naming public facilities that are gifted to the City or for which major
donations are received. Fund raising for future expansion of the Animal Shelter will begin soon
and I received a request for guidelines that can be used in that effort. The Library currently has
a policy for naming areas of the Library building and a copy is attached.
We contacted several cities in Iowa regarding their policies on naming public facilities. Most
cities that responded do not have detailed policies or guidelines. However, the City of Des
Moines does have a policy that could serve as a basis for such a policy for Iowa City. Attached
is a copy for your review.
Several basic questions should be considered in discussing what a local policy will include. (I
have indicated in parentheses some references from the Des Moines ordinance.)
1. What should be included (or excluded) as public facilities?
Buildings (certain ones or all)? For example, should City Hall be excluded?
Rooms or features within buildings?
Parks?
Facilities such as sports fields/complexes, skate parks, pools, accessory buildings,
etc.?
Features such as lakes, fountains, trails, etc.?
Streets/thoroughfares?
2. For what consideration should public facilities be named for a person or entity? (Page 3,
Part lll)
Extraordinary service or personal contribution to the community?
Substantial monetary contribution to a building or project?
Historical significance of the honoree for which something is to be named?
3. Should naming criteria be established relative dollar amounts? (Page 4, Section c)
4. Should the policy specify how recognition is displayed; ie. name plates, plaques, no
logos or trademarks, etc. (Page 2, Section f7
5. How much discretion should the policy leave to a department, Board/Commission,
foundation, etc. (Page 4, Part IV)
A naming policy will be an integral part of an overall gift policy that staff will continue to develop.
By addressing this aspect first, timely guidance can be provided to the Friends of the Animal
Center Foundation as requested.
10!14/2009 13:59 13193565494
IC PUBLIC LIBRARY
Policy for Nair>r>ling ,Areas of the Library Building
The building shall remain named the IOWA CITY PUBLIC LFBRARY.
PAGE 01!01
Date A of pn9~?
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~, The Library Board and the Capttal Campaign Gift Recognition Committee will be sensitive
to the wishes of a donor as well as to the best interests ofi the Library when determining
the most appropriate methods of recognizing leadership gifts fo fund raising efforts. The
Library Board will make the final decision on potential naming opportunities.
3. The two areas of the building's interior that are most significant in terms of naming
recognition are the large Meeting Room and the Children's Room. Either of thes2 areas
could be named in appreciation of a gift of $500,000 or more. Each would have a different
appeal to a potential donor.
The Large Meeting Room's name would be formally named in honor of the donor(s) as the
"John and Jane Doe Meeting Room." In media releases, calendars, reports, brochures;
etc. the room would be referred to as the "Doe Meeting Room," for brevity's sake, but the
donor(s) could have nearly constant recognition far a leadership gift.
Likewise, the Children's Room will be very prominent within the new building. If a donor
chooses the Children's Room for leadership gift recognition, there could be many
opportunities for public recognition in media releases, calendars and the like, but probably
not as frequently as the Large Meeting Room. if not chosen for the lead gifk recognition,
the Children's Room could be used for recognizing. the second largest gift in the campaign.
~. The Story Time Room in the Children's Room area would be the next mast visible interior
space of new library. This space could be named for a gift of $250,000 or more. The
donor's name would be prominently displayed in the room itself and could be used in
promotional references to the events taking place in this space. The current Story Room is
named in memory of the late Hazel Westgate, ICPL children's librarian for ~40 years. In
naming the new Story Room, every effort will be made to keep the Westgate name
prominently within the new space.
5. Four areas of the Library qualify for naming with gifts of $100,000 or more. They are:
a. Rach of the three smaller public meeting rooms adjacent to the large Meeting
Room. One of these rooms is connected to the Iowa Communications Network.
b. The Library Board Meeting Room on the 2"d Floor. ~ '
6. Several areas could qualify for naming in recognition of gifts of $50,000 or more:
a. The 2"d Floor training and computer room
b. The 2"d Floor Conference Room.
c. The 18~ Floor ICPL Staff Lounge
d. The 1'~ Floor Young Adult Area
e. The 2"`' Floor Public Lounge vending area
f. The seating areas around the Periodical Room
g, The 1 '~ Floor Entry Pavilion
h. The 1"t Floor AV viewing and listening areas
i. The Children's Room play area
7. A special area of the Library--one with appropriate visibility to visitors to and users of the
facility--will be designated as the location of permanent donor recognition plaques at every
level.
Adop#ed by the Library Board, June 2000; R®vls®d, Jancts~ry 2001; Revised, August 2002.
POLICY FOR NAMING OF STREETS, FACILITIES AND PARK LAND IN THE
CITY OF DES MOINES
I. GENERAL
The Des Moines City Council retains the exclusive right to name and rename City
streets, facilities, park land and park facilities within the City of Des Moines, in
accordance with this policy.
II. PROCEDURE
Consideration of a proposal for the naming or renaming of a City street, facility,
park land or park facility shall be submitted and reviewed as follows:
a. Public-Initiated Requests: Letter of Request (and/or Petition)
A letter of request (and/or petition) must first be submitted to the City
Council. The letter of request (and/or petition) shall state the reason
for the request and supply specific information regarding the
proposed name(s), site location, and other relevant information. The
letter of request (and/or petition) shall include a brief explanation or
biography of the person(s) or event to be honored and a justification
of why the City street, facility, park land or park facility is being
recommended for specific naming or renaming. Upon receipt of the
letter of request (and/or petition) the matter will be placed on the
subsequent Council agenda, in accordance with Rule 16 of the
Procedural Rules of the Des Moines City Council, in order for
Council to initially consider the request and either deny the request,
or refer the request to the City Manager's Office or to the appropriate
Board/Commission for further review and recommendation, or set a
date for. public hearing and final consideration and approval or denial
of the request for the next scheduled Council meeting.
b. Council-Initiated Requests
The Mayor, Council Member or Council as a whole may place or
sponsor a request for naming or renaming on the Council agenda, in
accordance with the Procedural Rules of the Des Moines City
Council, in order for Council to consider the request and either deny
the request, or refer the request to the City Manager's Office or to the
appropriate Board/Commission for further review and
recommendation, or set a date for public hearing and final
consideration and approval or denial of the request for the next
scheduled Council meeting. Referrals shall supply specific
information regarding the proposed name(s), site location, and other
relevant information, and shall include a brief explanation or
biography of the person(s) or event to be honored and a justification
of why the City street; facility, park land or park facility is being
recommended for specific naming or renaming.
c. Staff Verification and Review
Within thirty (30) days of Council referral, staff from the applicable
department, as designated by City Council or by the City Manager,
will research and verify all information submitted in the request in
accordance with the naming considerations and criteria set forth
below in Section III. Staff will also request a review by: Legal,
Police, Fire, IT, Engineering, and the Historic Commission; and in
addition, for City street requests, by the local utility service providers
and the post office. City staff will then forward their findings and
recommendation to the appropriate Board/Commission.
d. City Boards/Commissions Evaluation and Council Review
Within ninety (90) days of Council referral, the applicable
Board/Commission will consider staff findings and the extent of
public support for, and public opposition to, the proposed name, and
will make a recommendation regarding the request. The appropriate
Board/Commission will then present its recommendation to the City
Council via the Council agenda at a regularly scheduled Council
meeting for final Council consideration and approval or denial of the
request.
e. Public Participation
Public notice will be given and a public hearing will be held on the
naming or renaming proposal at the scheduled Board/Commission
meeting and Council meeting. Notice of said hearings will be
provided a minimum of ten (10) days prior to each hearing to affected
parties by the method deemed appropriate by the BoardlCommission
or by Council, respectively. In the event of renaming an existing City
facility or park facility, notice of the public hearing shall also be
posted in a conspicuous place on or within the facility. In the event
of renaming (rather than honorary designation of) a City street,
notice of the public hearing shall also be provided via regular mail to
all property owners potentially affected by approval of the name
change.
f. Approval; Installing or Replacing Signage.
If the naming or renaming request is approved, the cost of
producing, installing, maintaining and replacing City signs with the
_ ~_
new name may be required to be paid for by the person or
organization requesting the name change prior to such work being
undertaken by the City. If required, the maintenance funding shall be
provided by donation to the City of a maintenance fund in an amount
established by appropriate City staff to be necessary for maintaining
said sign for at least 10 years. All signage is subject to City Council
approval.
III. NAMING OPTIONS; CONSIDERATIONS AND CRITERIA FOR NAMING
The naming or renaming of City streets, facilities, park lands or park facilities may
be, but is not limited to, in honor of individuals, living or deceased, who have
made significant and outstanding contributions of services, land, funds, or goods
to the City, State, nation or world; neighborhoods, geographic or common usage
identifications; and persons, places, or events of historical or cultural
significance. Naming recognition is subject to future change/reconsideration by
the City in the event that the recognition becomes damaging to the City's
reputation, or contradictory to applicable law, as determined by the City. When
evaluating naming or renaming requests, consideration should be given to the
following criteria:
1. Overall benefit to the City of Des Moines
2. Positive reflection on the City
3. Purpose and Mission of the City
4. Proposed name is well known to all citizens and/or
acknowledged by other national, state or local community
organizations for lasting significance
5. Citizen input and support for name change/commemoration
6. No duplication of names or repeated recognition of a specific
person or group
In addition, in the event of naming or renaming requests related to significant
donations of funds, services or land, a written gift and naming agreement shall be
entered into between the City and honored donor, or person or entity providing
the donation, prior to or upon approval of the naming request. Such agreement
shall state that naming recognition is subject to future change/reconsideration by
the City in the event that the recognition becomes damaging to the City's
reputation, or contradictory to applicable law, as determined by the City. The
written agreement may also include an appropriate time limitation on the
honorary donor naming, and may set minimum contribution amount guidelines
for naming purposes.
IV. EXCEPTIONS
a. Exceptions to the procedure set forth in Section II of this policy may
be made by City Council or by recommendation to the City Council
by City staff and/or Boards/Commissions, upon finding appropriate
circumstances to consider or expedite the naming or renaming of a
City street, facility, park land or park facility. Specifically, City
Council may take action to approve a name change without staff or
Board/Commission review and recommendation, and/or without the
public hearing process, if deemed appropriate by Council.
b. City streets, facilities, park lands or park facilities shall not be named
or renamed in honor of any City employee, Mayor, or Council,
Commission or Board Member until at least two years following the
end of their term/employment with the City.
c: This policy of naming or renaming City streets, facilities, park land
and park facilities shall not preclude the appropriate
acknowledgment of assistance, financial or otherwise, from
organizations or individuals in the construction, operation, or
maintenance of City streets, facilities, park lands and park facilities,
such as placing plaques or signs identifying the organization or
individual who made a donation to the project or naming a minor
component of a structure, for example, one room of a facility, or a
non-fixture component of a facility, for example, a bench, tree, or
playground slide, etc..
d. City Streets: Streets being named as part of an annexation,
subdivision or platting procedure are not subject to this policy. In
addition, due to the confusion, expense and inconvenience to the
public, street renaming should be avoided unless needed to
eliminate duplication or reflect new street patterns, and preference
will be given to commemorative or honorary designation of a current
street or portion of a current street. Any such request shall follow the
procedures set forth herein. If the request for commemorative
designation is approved, the street or portion of the street affected
shall retain its original name and shall also have an additional sign
reflecting the commemoration, with the cost of producing, installing,
maintaining and replacing such commemorative sign to be paid for
by the person or organization requesting the commemoration prior
to such work being undertaken by the City if so required by the City.
If required, the maintenance funding shall be provided by donation to
the City of a maintenance fund in an amount established by
appropriate City staff to be necessary for maintaining said sign for at
least 10 years. All signage is subject to City Council approval.
f. Criteria for Naming: Preference will be given to naming of City
streets, facilities, park land and park facilities that have not
previously been named to honor a specific person or event.
. ~ -
IP3
MEMO
Date: October 28, 2009
To: City Council
From: Amy Correia
Re: Visit to Davenport Police Department
On Wednesday October 7, 2009 I participated in a visit to the Davenport Police Department that
was planned and coordinated by the Iowa City Area Chamber of Commerce. The following
persons from Johnson County attended: myself, Rebecca Neades (Chamber of Commerce);
Marcia Bollinger (Iowa City Neighborhood Services); Steve Fortmann (ICPD); Tracey
Mulcahey (North Liberty); and Barry Bedford (Coralville PD).
Cpl. Mark Berger, Crime Prevention Specialist, with the Davenport Police Department hosted us
and provided materials and information about efforts underway in Davenport to support
neighborhood safety and stability. Cpl. Berger shared information about three specific programs:
Crime Prevention Unit (Staffing: Cpl. Berger & two crime prevention officers)
The Crime Prevention Unit serves the entire city of Davenport and consists of two elements:
1. Landlord Education Assistance Program (LEAP): This is Davenport's nationally
certified "Crime Free Multi-Housing Program." Cpl. Berger primarily operates this
program. There are two basic components of this program:
a. Landlord education: There is now a city ordinance in place that requires every
landlord to attend afull-day 8 hour course as one requirement for maintaining a
rental license. It costs $25 to attend in person. The City of Davenport has
collaborated with the community college to make the course available on-line for
$12.50. Property owners or their designated property managers are required to
attend. Cpl. Berger provided copies of the training manual to us. Topics include
Crime Free Multi Unit Housing Program, "Active' property management,
Assisted Housing, Housing Code/Fire Safety, Eviction process, Nuisance
Abatements, Civil Rights, and Drug and Gang Awareness.
b. Criminal background checks. The Davenport PD offers to landlords free criminal
background checks to landlords for rental housing applicants. The city has an
extensive volunteer program (NIPS: volunteers in police service), and they have
25 volunteers who perform the background checks, which includes: arrest record;
Iowa Courts check; Rock Island courts check; and will call employer and current
landlord. The city ordinance requires that landlords perform criminal
backgrounds checks. They do not make recommendations on if the landlord
should rent to these individuals. The police department has afull-time civilian
volunteer coordinator.
2. Crime Prevention efforts including Neighborhood Watch; community presentations on
home burglary prevention, graffiti hotline, etc.
NETS unit (Neighborhoods Energized to Succeed): (Staffing: 1 Sergeant & 6 officers)
This is a community policing effort that started in one neighborhood (with 2 officers
originally) and has expanded to five neighborhoods. The NETS officers are assigned to
specific neighborhoods and build relationships with residents and landlords. They work
cooperatively with other city departments and utilize the Davenport nuisance ordinance to
abate nuisances in neighborhoods. For example, as officers drive through neighborhoods
they notice abandoned cars, high grass, burned out street lights, etc. and take appropriate
action to mitigate the nuisances. The city has one full-time attorney devoted to nuisance
abatement cases. Officers are on bikes in the summer and on foot to build relationships with
residents. Landlords as well as owner occupants will be fined by the city if there are a
significant number of police calls to specific their homes. Patrol officers also have the
capability to determine rental property owners from their computer in their patrol cars and
contact that owner immediately after they are called to respond to problems at rental
properties. In the Heatherton Neighborhood, there has been a 40% decrease in calls for
service from 2007 to 2009. Cpl. Berger stressed that it is important to select community-
minded officers that have skills in building relationships. NETS officers have cell phone and
give their phone numbers to residents in the neighborhoods they cover. Cpl. Berger shared
that the program has resulted in increased inter-departmental cooperation within the city. For
example, the police are communicating with housing inspections regarding nuisance
abatement and public works regarding graffiti on public property. There has been additional
cooperation with community groups. United Neighbors and community corrections supports
the police department to assist with graffiti clean-up on private property.
Juvenile Detective Bureau. (Staffing: 1 Sergeant, 4 Detectives, and 1 Liaison civilian
officer). The Bureau was established about 4 years ago and includes 4 detectives and a
community liaison position. As in the community policing positions, it is important that the
officers in this unit have specific skills and abilities in working with youth and their families.
Other information shared:
Rebecca asked about the role of business in community efforts to reduce crime. Cpl. Berger said
that the neighborhoods selected for inclusion in the NETS programs are primarily residential.
However, he did share that businesses can support crime prevention efforts by considering no
loitering or no trespassing policies on their property and refocusing pedestrian traffic. Additional
environmental strategies for crime prevention were mentioned, including: analyzing on-street
parking policies -where is parking allowed, does parking block the ability for the police to see
what is going on in a neighborhood?
Overall, the visit provided significant information to consider as Iowa City continues to discuss
efforts to reduce crime in neighborhoods. I appreciate the time Cpl. Berger spent with the
Johnson County delegation, and thank Rebecca Neades for coordinating the visit. I look forward
to discussing this visit with the Council, ICPD, Neighborhood Services and other City
departments to determine any strategies Iowa City might consider moving forward.
IP4
SUMMARY OF PENDING WORK SESSION ISSUES
10/29/09
Crime Related Issues Update (NOVEMBER 16)
Legislative Priorities (NOVEMBER 16)
ICAD Presentation - "Minding Our Own Business Report" (DECEMBER 1 Formal
Meeting)
City Steps Presentation (DECEMBER 14)
Inclusionary Zoning and Scattered Site Housing (NOVEMBER/DECEMBER)
Site Options for Proposed Justice Center (NOVEMBER/DECEMBER)
Meet with Historic Preservation Commission re: energy efficiency/green
issues (after guideline revisions are drafted) (DECEMBER)
Nuisance Enforcement
Site of New Animal Shelter (after FEMA final decision)
Taft Avenue -Land Use Designations for Adjacent Areas
Flood Response & Mitigation Update (PERIODIC)
Alley Inventory (SPRING `10)
Backyard Chickens (SPRING ' 10)
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Date: October 28, 2009
To: City Council
From: Dale Helling, Interim City Manager
Re: Residential Rollback for Fiscal Year 2011
Please see the attached media release from the Iowa Department of Revenue regarding the
FY2011 rollback figures. With regard to the residential category, the FY2011 percent of 46.9094
represents an increase in the percentage of assessed valuation that is subject to the residential
property tax levy. Percentages for commercial and industrial categories remain at 100%.
The attached "IOWA ASSESSMENT LIMITATIONS" chart contains a history of the rollback
since 1978. Note the pronounced downward trend in the residential figures beginning in the
early 1990s.
Media contact:
Dale Hyman
Property Tax Administrator
Iowa Department of Revenue
515/281-3362
dale.hyman iowa.gov
October 23, 2009
Today the Iowa Department of Revenue issued an assessment limitations order on property values in Iowa.
These adjustments in value are necessary to comply with the state law that allows no more than a 4%
increase in taxable values from 2008 to 2009 for agricultural, residential, commercial, and industrial
property. Utility property is limited to an 8% annual growth. Railroad property is adjusted by the lowest
percentage applied to commercial, industrial, and utility property.
County auditors will apply the adjustments to each property class to compute the taxable values used for
property taxes. Tax liabilities based on the 2009 taxable values and payable in fiscal year 2010-11 will not
be determined until local taxing bodies establish their property tax needs early next year.
Agricultural property is assessed at its productivity value. The 2009 assessed value is $38 billion; the
taxable value is $25.2 billion, which is 66.2715% of the assessed value.
All other property is assessed at market value. Residential assessed value is $132.4 bil-ion; the taxable
value is $62.1 billion, which is 46.9094% of the assessed value. Residential property includes farm
dwellings.
No adjustments are ordered for the commercial, industrial, railroad, and utility classes, because their
assessed values did not increase enough to qualify for reductions.
Assessment limitations were first applied in 1978 with 6% growth allowed for the taxable values of
agricultural and residential property. For 1979, the allowed growth was 6% for agricultural, residential,
commercial, and industrial properties, and 10% for utility property. For 1980 and subsequent years, the
allowed growth was 8% for utility properties and 4% for the other classes of property.
Past years' rollback percentages are online in Excel at http~//www.Iowa.gov/tax/locgov/rollbackchart.xls
Additional information about assessment limitations is at http~//www state.ia.us/tax/locgov/propegualroll.html
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~~®~ CITY OF IOWA CITY
~ ~lll~~~
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Date: October 28, 2009
To: City Council
From: Dale Helling, Interim City Manager+~___~,~.--
Re: Legislative Priorities for 2010
Below is an outline of legislative priorities based on your October 19, 2009 work session
discussion.
1. Funding support for Passenger Rail initiatives:
a. Commuter Rail
b. Extension of AMTRAK to Iowa City from the Quad Cities
2. Tax non-owner occupied condominiums as commercial properties
3. Hotel/Motel Tax -increase maximum tax option from 7% to 9%
4. Tax Increment Financing - no changes or further restrictions.
5. Alcoholic beverages
a. State statute to restrict price specials and related promotions that encourage
excessive consumption.
b. State examination of the cash-only business of cover charges -there is local
concern about underreporting revenue, as well as the concern that this is
essentially a charge that supplements below-cost drink specials, thereby
encouraging excessive drinking.
6. I-JOBS -support another round of funding of at least the same amount as last
session - $118.5 million.
7. Municipal Fire and Police Retirement System -work with Iowa League of Cities to
contain future cost to employers under this system.
An additional issue that you may want to consider as a priority is maintaining the State Road
Use Tax fund at or above the current level. This has previously been a priority included in the
TIME-21 program that Council has supported. Funded from State motor fuel tax revenues, it is
on a declining trend. The fuel tax is a flat amount per gallon sold. Due fuel conservation efforts
by motorists, and thus fewer gallons of gasoline being sold in the State, these revenues have
declined and cities' allocations have done likewise.
10-29-09
IP6
mgr/assUmem/legislative_priorities2010.doc
r --
~ X111= p~~ CITY OF IOWA CITY 1P7
~~®
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Date: October 29, 2009
To: City Council
From: Dale Helling, Interim City Manager _
Re: Designation of Acting Assistant City Manager
Effective today, I have designated Public Works Director Rick Fosse as the Acting Assistant City
Manager. Rick will serve that capacity with the authority currently afforded that position, while
also retaining his responsibilities for directing the operations in his department. In addition, he
will be the Acting City Manager in my absence. I believe this designation will serve our
organization well and will provide a clear succession of administrative responsibility and
authority in my absence. The salaries for the Public Works Director and the Assistant City
Manager positions are the same. Therefore, this appointment will not involve a compensation
adjustment.
I continue to rely on the support of the entire City executive team, each of whom I can count on
to regularly assume additional responsibilities and to assist me in every way possible. Their
individual and collective efforts allow us to succeed.
cc. Department Directors
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.ITY OF IOWA CITY
www.icgov.org
OFFICE OF THE
CITY MANAGER
Dale E. Helling
interim City Manager
dale-hel I ing@iowa-city. org
Kathryn L. Johansen
Administrative Assistant
to the City Manager
Kathryn-j ohansen@iowa-city. org
410 E. Washington Street
Iowa City, IA 52240
Phone: (319) 356-5010
Fax: (319) 356-5009
IP8
October 22, 2009
Mr. Terrence Neuzil, Chair
Johnson County Board of Supervisors
913 S. Dubuque Street
Iowa City, IA 52240
Re: Iowa City's Funding Support for the East Central Iowa Council of
Governments
Dear Terrence:
As we begin the preparation of our FY11 budgets, I wanted to confirm the City
Council's decision to not include funding from the City for the East Central Iowa
Council of Governments (ECICOG). You may recall that Council discussed the
potential for this last year, and it was included as one of a number of budget
reduction measures this past spring.
We value ECICOG's services to the County and its municipalities. However, we
have learned that Johnson County is one of the only, if not the only, county in Iowa
in which the cities fund the regional planning agency. In other counties, the
regional planning agency funding is provided by the county on behalf of all the
citizens of the county. In addition, Iowa City receives few direct services from
ECICOG compared to the other local governments and county government. In
FY10, Iowa City's contribution to ECICOG is $20,740.
Because Iowa City's funding for ECICOG is reflected in the JCCOG budget as well
as the Iowa City budget, I have asked John Yapp to discuss this with the full
JCCOG Urbanized Area Policy Board at their December 2 meeting.
Let me know if you have any questions.
Sincerely,
Dale E. Helling
Interim City Manager
cc. City Council
Jeff Davidson, Director of Planning and Community Development
John Yapp, Executive Director, JCCOG
Doug Elliott, Director East Central Iowa Council of Governments
mgrlassUltrs/fy11 ECICOGI0-21-09.doc
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~',~®~~~
~~
'.ITY OF IOWA CITY
www. icgov. org
OFFICE OF THE
CITY MANAGER
Dale E. Helling
Interim City Manager
dale-hell ing@iowa-city.org
Kathryn L. Johansen
Administrative Assistant
to the City Manager
kathryn-j ohansen@iowa-city.org
410 E. Washington Street
Iowa City, IA 52240
Phone: (319) 356-5010
Fax: (319) 356-5009
October 22, 2009
Mr. Doug Elliott, Director
East Central Iowa Council of Governments
700 16th Street NE
Suite 301
Cedar Rapids, IA 52402
Re: Iowa City's Funding Support for the East Central Iowa Council of
Governments
Dear Doug:
As we begin the preparation of our FY11 budgets, I wanted to confirm the City
Council's decision to not include funding from the City for the East Central Iowa
Council of Governments (ECICOG). You may recall that Council discussed the
potential for this last year, and it was included as one of a number of budget
reduction measures this past spring.
We value ECICOG's services to the County and its municipalities. However, we
have learned that Johnson County is one of the only, if not the only, county in Iowa
in which the cities fund the regional planning agency. In other counties, the
regional planning agency funding is provided by the county on behalf of all the
citizens of the county. In addition, Iowa City receives few direct services from
ECICOG compared to the other local governments and county government. In
FY10, Iowa City's contribution to ECICOG is $20,740.
Because Iowa City's funding for ECICOG is reflected in the JCCOG budget as well
as the Iowa City budget, I have asked John Yapp to discuss this with the full
JCCOG Urbanized Area Policy Board at their December 2 meeting.
Let me know if you have any questions.
Sincerely,
Dale E. Helling
Interim City Manager
cc. City Council
Jeff Davidson, Director of Planning and Community Development
John Yapp, Executive Director, JCCOG
Terrence Neuzil, Chair, Johnson County Board of Supervisors
mgr/assUltrs/fy11 EC ICOG 10-21-09.doc
r IP9
~•!•!-lam®~~ CITY C7F iC>V~IA CITY
E~(~RAN
M
Date: October 23, 2009
To: All City Employees
From: Dale Helling, Interim City Manager
Re: Employee Lunch
In light of the very tight budget situation we anticipate this year, and in general recognition of the
current economic hardships faced by local citizens, the City will not be hosting the annual
holiday Employee Lunch this year. I have personally found this to be perhaps the most
enjoyable event of the year, and I sincerely regret having found it necessary to cancel it this
year.
Certainly we continue to very much appreciate the great service you all provide for the citizens
of our community. At the same time, I believe that we can be expected to engage in the same
kind of financial "belt-tightening" as other local employers, particularly given that our operation is
largely funded from tax dollars paid by all Iowa City residents and businesses. This is one small
way that all of us, as City employees, can share the burden with our fellow citizens in these
difficult economic times.
On behalf of the City Council, Department Directors, and myself, I would like to extend my
thanks to you for all that you do for the City of Iowa City throughout the year, and for your
understanding of why this difficult decision was made. It is my sincere hope that this event can
be reinstated in future years once the economic environment has improved.
IP10
Dale Helling
From: City of Iowa City [web@iowa-city.org]
Sent: Tuesday, October 27, 2009 4:02 PM
To: Dale Helling
Administrative Fee For Nuisance and Zoning Code Contact Phonet(319) 356- 137
Inspections
Posted by: Housing Inspection
Mailing List(s): Rental Property OwnerstManagers
Originally Posted 10/27/2009 4:01:38 PM
This past spring, the city administration asked all departments to look for ways to reduce their
expenditures as well as increase revenues. Handed that directive, Housing and Inspection
Services considered its daily activities assignments and identified its major areas of
responsibilities; enforcement of the building, housing, zoning, site plan development and storm
water runoff codes, as well as the nuisance code. All those code enforcement responsibilities
except nuisance and zoning inspections are fee generating activities.
Given that over the past eight years, nuisance and zoning code complaint inspections have
more than doubled the amount investigated during the previous 8 year span, with many of those
cases involving the same violations at the same properties multiple times, these inspection
demands have pushed staff resources to their limits yet have provided no additional revenue
relief.
As a result, City Council directed Housing and Inspection Services to include in its FY10 budget
revenue an administrative fee for nuisance and zoning code inspections, whether owner-
occupied or rental. Council then adopted the FY10 budget this past spring and on September
15, 2009 they enacted resolution 09-303, authorizing Housing and Inspection Services to assess
a $75 administrative fee to all nuisances and zoning code complaint inspections.
It is the expectation of Housing and Inspection Services that the inspection fee will ultimately
limit the number of nuisance and zoning code complaint case we must investigate and hold
responsible those property owners who fail to maintain their properties as required by City code.
The policy will be enacted as follows: If a code violation is confirmed, the owner will be notified
by phone and letter, and a compliance date will be set. If the property owner abates the violation
prior to the compliance date, then no inspection fee will be charged. However, if the owner does
not abate the violation and further inspections are necessary to achieve code compliance, then
each ensuing inspection will be charged a $75 inspection fee. All subsequent violations cited
under the same code section will be assessed a $75 inspection fee for every inspection. This will
not apply to weed and snow removal complaints, which are addressed by separate policies.
Do not reply directly to this a-mail! It is produced from an automated system, and is not monitored for replies. If you
have a question or comment about this information, please contact the originating department of this message, or by
using our feedback fo_.r_m.
For technical questions regarding the website, please contact our web team.
• Unsubscribe or_edit yo_u.r_subsc__rption_details.
10/27/2009
Subject: Administrative Fee For Nuisance and Zoning Code Inspections
~ u-~y-uy
' IP11 I
,~
- ~:,
~~.
DEPARTMENT MEMO #09-36
TO: Chief Hargadine
FROM: Captain R. D. Wyss
RE: June-July 09 Use of Force Review
DATE: 23 October, 2009
The "Use of Force Review Committee" met on October 7th`h, 2009. It was composed of Captain
Wyss, Sgt. Hurd and Sgt. Kelsay.
The review of submitted reports for June (11 incidents-16 reports) and July (6 incidents-I2
reports) were completed and no policy issues were identified. Of the 17 incidents over the two
month period 24 Officers drew their sidearm or displayed a weapon (building search or felony
stop) and there were no incidents where a sidearm was used for the destruction of animals. OC
was deployed on one occasion, and a Taser was discharged on four separate occasions. Of the
17 incidents reviewed, 7 suspects and 1 Officer had sustained injuries.
All personnel continue doing a good job in their documentation and review of the reports.
Please contact me if you have any questions.
Copy: Iowa City Council, City Manager, PCRB, Watch Commanders, Review Committee
Page 1 of 1
Original letter item 4g (6) on October 20 Council agenda
Kathryn Johansen - -
__ _ IP12
From: Dave Elias
Sent: Tuesday, October 27, 2009 5:32 PM
To: 'Nancy Hitchon'; 'Nate & Anne Ersig'; 'Nauman Kim'; 'Robert Kerns'; 'ICJewells';
'jwhalver1 @mchsi.com'; 'jrs320@aol.com'; 'Tom Rutkowski'
Cc: Kathryn Johansen; Rick Fosse; Jon Thomas
Subject: Landfill gas and odor status
Attachments: Odor Report 10.09.doc
Nancy and others,
Please accept the attached status report on our efforts to control landfill odors. I have tried to include all
the actions that we have taken to date, but I suspect I have missed a few.
Nevertheless, we have not slowed down in our efforts to control the odor problem; quite to the contrary, it
has become a daily focus of almost every landfill operator. We have found the issue to be much more
complicated and difficult to resolve than we had imagined. Please do not think that we will be stopping for
the winter either. We operate 12 months a year, 6 days a week, but the gas collection system is on 24
hours a day and dials out to us when any problem arises. Winter operations, though more difficult in
many ways, offer more dramatic views and contrasts for our troubleshooting efforts.
I assure you that we will continue to work on this. There has not been a lot of satisfactory progress for me
to report to you, as you no doubt can tell on certain days. There has been a lot of work put in to it though.
We have gained a lot of insight this past year which we hope will allow us to overcome the forces at work
below ground. However, as you well observe, we have not fixed it yet.
Let me know if you have further questions. Please continue to send me your observations and
consternations.
Thanks,
Aave E~~as
Wastewater and L:~ndfili superintendent
City of Iowa City
4366 Napc~ieor~ St. SC
Iowa City. IA 5224CI
31 ~3-F38 i -616~i offico
;31~-326-~18t~9 cell
10/28/2009
Date: October 27, 2009
From: Dave Elias, Landfill Supt.
Status Report: Landfill Gas and Odor Control
Current Conditions:
October has seen 5.73 inches of rain so far, with a total of 39.81 for the year,
already above average for the year. Higher amounts of moisture within
active disposal areas initiate higher rates of decomposition.
Winds, out of the west at 0 to 6 mph, cause odor complaints in the Rohret
Road -Southwest Estates area. Higher winds seem to dissipate the odors
lodged with Landfill staff, at City Hall, and DNR in October.
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Iowa City
Landfill & Recycling Center
Complaints have been
A variety of gases are generated at the Landfill. The two of most concern are methane (CH4) and
hydrogen sulfide (HZS). Both are byproducts of organic decomposition. Methane is "odorless" and
lighter than air while hydrogen sulfide is heavier than air and characterized as a "rotten egg" smell.
Methane tends to carry the other odor molecules up out of the landfill working areas, where they
then separate into the more discreet odors.
Methane is generated in mature areas of organic decomposition while HZS is generated in earlier
stages. Emissions from the Landfill of these gases come from three possible zones:
• Covered inactive disposal cells. The inactive cells incorporate landfill gas collection lines
just below the surface and vacuum rising gas, transporting it to a high temp flare for
destruction.
• Leachate collection system (landfill "sewer system"). A drain system at the lowest level of
the landfill, with a network of pipes, manholes, and pump station connected to the City
wastewater treatment system.
• Active working disposal area (cells). Covered daily with dirt or sprayed on material, with
gas collection pipes installed in layers over time.
Actions In Progress:
Additional staff (temporary employee) has been assigned to increase monitoring of the gas system.
A map of emissions points on active and inactive areas of the landfill is being developed.
Measurements have increased from a monthly system wide check to almost daily.
The gas collection blower (vacuum) system is being increased steadily to capture additional
amounts. The level is currently at 1050 cfm, up from 550 in May, a 91 % increase.
A long range operating plan is under development by the engineering consultants.
Grading of the landfill surface to move rain water away from active disposal areas is ongoing.
Manhole sealing systems are due for completion this week.
Actions Planned:
Achieve negative pressure on all leachate system manholes through vacuum/blower increases and
system valve adjustment.
Maximize positive gas flow on trench wells in active cell areas. This is done in conjunction with
the safety limits for entrainment of oxygen.
Confine open active landfill cell areas and utilize soil cover to seal as much surface as possible.
Complete updated long term operating plan.
Actions Complete:
All sanitary sewer systems have been inspected and tested for CH4 and HZS from the edge of the
Landfill property to Highway 218. No leaks or high concentrations were found.
Mist generating equipment was acquired to apply odor control compounds dispensed into the
atmosphere. This equipment did not prove effective over the great distances and volumes
associated with the landfill and neighborhood almost 1 mile away.
The leachate system manholes within the Landfill have been found to emit CH4 and HZS. Eighteen
manhole lids and concrete risers have been changed out. Most have been effectively sealed. Three
or four manholes have continued to leak and additional sealing methods have been tried.
Active cells with 2008 flood debris were found to emit CH4 and high levels of H2S. The "flood
debris" area was originally covered with a thick layer of sandbags. This has proved too porous and
an additional layer of clay soil has been added.
The Landfill flare and gas collection blowers are operated and evaluated on a routine schedule.
Daily readings are taken to insure negative pressure and adequate flare temperatures. Blower seals
have been replaced, controls have been repaired, and operating logs have been maintained to show
compliance with the DNR Title V Air Permit requirements.
Engineering design and permits to expand the gas collection piping system were completed in
March. Construction contracts were issued and the project completed in July. Five trench wells
and three leachate cleanout connections were made.
All gas well connections have been fitted with orifice plates and test ports for accurate flow
measurement at individual collection points.
Suspected breaks or cracks in gas collection pipes have been excavated. No leaks were identified.
Pumping and excavation to restore leachate movement through sluggish soil layers was completed
for the active cell (cell FY06). This has been a recurring problem, every fall for three years, due to
increased rainfall.
r
r~~
Date: October 23, 2009
To: City Council
From: Kristopher Ackerson, Assistant Transportation Planner
Re: Bicycle Friendly Community Award
J ~~ IP13
m e m o
As you know, the League of American Bicyclists has awarded the
City of Iowa City the Bicycle Friendly Community designation at the
bronze level. The award recognizes the ongoing local efforts to make
Iowa City an inviting and safe community for riding bicycles. For the
recognition, the City received an award certificate (attached), a
Bicycle Friendly Community sign, and will be featured in Bicycling
Magazine.
Iowa City is just the second community to receive the designation in Iowa -after Cedar Falls.
The bronze designation puts Iowa City in league with other bronze communities nationwide,
including Columbus, Ohio; Bloomington, Indiana; and Milwaukee, Wisconsin; among others.
The bronze designation will be in place through October 2013, when the City's bicycling
program will be re-evaluated. We intend to track and quantify Iowa City's efforts over the next
four years for the next application cycle.
The League of American Bicyclists (LAB) is a nationwide nonprofit organization that promotes
the use of bicycles for fun, fitness, and transportation. The Bicycle Friendly Communities
campaign is an awards program that recognizes municipalities that actively support bicycling.
To become a bicycle friendly community, the LAB reviews municipal applications for compliance
within five categories -Engineering, Education, Encouragement, Enforcement, and Evaluation
-and bestows bronze, silver, gold, or platinum designations to qualified applicants.
Feel free to contact me at 356-5247 or Kristopher-Ackerson(a~iowa-citY.orq with any questions.
Enclosed: Award certificate
CC: John Yapp, Transportation Planner
C:\Documents and SettingsUcjohansen.CIVIC\Local Settings\Temporary Internet Files\OLKCE9\Bicycle Friendly Community
Award_10_12_09.doc
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~ RANDOM
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Date: October 29, 2009
To: City Council
From: Director of Public Works
Director of Planning and Community Development
Re: Update: Flood-related activities
Engineering and Public Works Administration
• Met with EDA staff regarding grants for the relocating the north wastewater plant and for
the Dubuque Street /Park Road Bridge Project.
• Reviewing applications for the Special Projects Administrator position.
• Met with FEMA staff regarding the effectiveness of the ESF 14 program.
• Met with US Government Accountability Office to debrief on federal flood recovery
programs.
Water Division
Continued working with Engineering & Howard R. Green (HRG) for design on
replacement of two 12" river crossing repairs (Old Plant and Hwy 6)
1. HRG is under contract to provide design, specifications bid documents and
inspection for the two projects -approved by Council on 10-6-09.
2. Confirmation of FEMA staff changes and continued funding for this project was
received from Deb Mansfield.
3. 50% review is due by 11/6/09
• The HRG Hazard Mitigation Study is complete.
1. Projects and cost estimates from this report were used to define the scope and
cost estimates for the Peninsula well field site and will be used to apply for
additional mitigation funding.
• The PW and Hazard Mitigation Plan for CW 3, CW 4, SW 4, JW 2 and the respective
electrical systems has been 'obligated' by FEMA.
• We hope to complete our review of a draft design, bid, and inspection contract for the
Hazard Mitigation projects for CW 3, CW 4, SW4, JW 2 and the respective electrical
systems from HRG. A contract proposal should be submitted to City Council for approval
soon.
• The HRG Hazard Mitigation Study is being used for additional funding request for hazard
mitigation for plant site well houses. We are currently working with Dave Purdy.
1. We have submitted information to FEMA for the Benefit Cost Analysis to
ascertain our eligibility and are continuing to await the results.
October 29, 2009
Page 2
Planning and Community Development:
• One property in Parkview Terrace was acquired by the City in the last week, which
brings the total number of properties acquired to 22. Of the 22 properties that have been
acquired, 19 have been purchased in the HMGP program and 3 in the Community
Disaster Grants Program.
• Planning staff are working with state officials to implement changes in the duplication of
benefits rules for persons that have received Jumpstart funds and would like to
participate in the CDBG funded buyout program. Planning staff want the state to not
count the Jumpstart funds if the homeowners have appropriate receipts to show the
work was completed.
• There have been no announcements regarding the release of CDBG funds for buy-out
or public infrastructure projects but state officials are hopeful the awards can be
announced in the next 2 weeks.
• Staff participated in a teleconference on October 23 held by the Iowa Department of
Economic Development to discuss the Buyout Duplication of Benefits Policy for disaster-
related buyout programs.
• Doug Ongie and Jeff Vanatter will be attending the Buyout Duplication of Benefits Policy
Training Session held by the Iowa Department of Economic Development in Des Moines
on October 29.
• Staff continues to review Jumpstart applications for disbursing State Jumpstart 2 and
State Jumpstart 3 funding for housing rehab/repair, down payment assistance, and
interim mortgage assistance. A total of $1.42 million in State Jumpstart funding has
been used to assist 65 flood-impacted residential households and $802,000 in Federal
Jumpstart funding has been used to assist 18 households.
• Planning and JCCOG staff have been working with representatives from the University
of Iowa, EPA, Rebuild Iowa Office, Iowa Department of Economic Development and two
outside consultants to prepare for the planning workshops to be held on November 11-
13for the development of the area south of Burlington, east of the Iowa River, west of
Gilbert and north of Highway 6. The planning study is being paid for through a Smart
Growth grant from the EPA with the flood affected areas being the primary focus of
redevelopment.
Iowa City Housing and Inspection Services
Customer Service Survey ~ October 2009 IP15
HOW ARE WE DOING?
Everything went well. He was a very nice inspector. He was very thorough.
Customer service in the housing and inspection services office is very good. This week I've
spoken with two people on the phone and two people in person. All were polite, well informed,
and helpful. They made sure I had all the information I need.
Mr. Herman you did an excellent job.
Being a first timer with rentals in Iowa City your inspector was thorough and fair, explaining
things as we went along. Very much appreciated.
Great. Efficient and friendly.
A+. Thank you!
Everything was handled very professionally. Iwas given exact instructions and everyone was
very thorough and courteous and accommodating. Thank you.
We have found the Housing and Rental Permits and Inspection to be professional, flexible in
scheduling and helpful. Thanks.
Doug B. was prompt, expert and courteous.
You are always more than helpful. We appreciate your working relationship.
Prompt. Very polite. Thorough. Concerned for safety. Professional.
OK to very good on health and safety. This is your mission. Some of the other demands are
none of your concern. You should watch that.
I have been very pleased with all who I have had business contact with in the inspection
services. Art Anderson and Pat MacKay come to mind. I have never had an unpleasant
experience.
hisadm/comments 10-09
1
I was impressed with the flexibility of scheduling for re-inspection. Art and Ron were very
professional.
I have been at Tri Delta for 6 years and all of the inspectors have been friendly, understanding
and thorough. Art Anderson has been especially helpful.
Everything was OK.
Mr. Shaver was helpful and courteous for initial and follow-up inspections at my 4-plex. Thank
him for his service to Iowa City as a professional.
Mr. Anderson was pleasant and efficient.
Bob Shaver inspected my building 4/29/09. He was pleasant, helpful and a gentleman. My one
complaint is the cost of our building permits -too high! Should I tell that to our council?
I felt that Stan Laverman did a good job in his inspection of our two properties. He was prompt
in issuing rental permits. Thank you. I have never been able to figure out how you arrive at
maximum occupancy requirements for related persons.
Stan was on time and did a good job. He was considerate of the tenants present and was fair
and honest.
Inspector Art Anderson was very professional and fair in every way and gave me some valuable
tips on apartment and building maintenance.
hisadm/comments10.09
2
10-29-09
IP16
Marian Karr
From: Doug Elliott [doug.elliott@ecicog.org]
Sent: Thursday, October 22, 2009 2:01 PM
To: ECICOG Express Subscribers (E-mail)
Subject: American Recovery and Reinvestment Act Informational Meeting -October 30
Importance: High
Attachments: ARRA Flyer.pdf
Dear Linn and Johnson County Colleagues:
On behalf of the City of North Liberty, the Iowa City Area Chamber of Commerce, and Senator Robert Dvorsky, I'd
like to invite you to this informational meeting on American Recovery and Reinvestment Act (ARRA) funding in
Iowa. The event will take place on Friday, October 30, 2009, 1:00 - 4:00 p.m., at the North Liberty Community
Center. Additional information is attached.
We hope you'll be able to attend, and please feel free to pass this information on to other interested parties.
Douglas D. Elliott
Executive Director
ECICOG
700 16th Street NE, Suite 301
Cedar Rapids, Iowa 52402
319.365.9941, ext. 122
319.365-9981 (fax)
www.eccog._org
10/23/2009
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Criminal Justice Coordinating Committee
Agenda
Conference Rooms 203B and 203C
Health and Human Services Building
855 South Dubuque Street
Iowa City, Iowa 52240
Wednesday, November 4, 2009
1. Call to order 4:30 p.m.
2. Report on activities of Justice Center Coordinating Committee Coordinator
3. Report from Alternatives and Treatments Sub-Committee
4. Report from Public Information/Outreach Sub-Committee
5. Report from Facilities Sub-Committee
6. Report from Funding/Grants Sub-Committee
7. Additional comments from Criminal Justice Coordinating Committee members
8. Comments from the public
9. Other
10. Set next meeting date
11. Adjourn
Page 1 of 4
Marian Karr
From: Fred Stern [frederick-stern@uiowa.edu]
Sent: Monday, November 02, 2009 1:32 PM
To: Jorey Bailey
Cc: Doug Hart; Marcia Bollinger; Dale Helling; Council
Subject: RE: Disorderly behavior in Brookland Park Neighborhood
Officer Bailey
Last Saturday at about 10 AM, as my wife, twin daughters, and I had coffee with my neighbor Harlan Sifford, a
football parking guest from 408 Myrtle Ave trespassed into Harlan's yard proceeded to expose himself and
urinate openly on Harlan's flower garden. Person clearly wanted to expose himself! I asked Harlan (elder, retired
gentleman) if I should ask him to leave and he said of course. We were too upset to call the police at that
moment. After the game I went to this house to get address and saw occupant whom I have complained to many
times about unruly football parking on football Saturdays and loud parties on many occasions. He told me as
before that his behavior was acceptable to Iowa City police, especially on football Saturday and I should accept
this as the norm. It reminded me of police department position. I told him I would inform police; and again his
attitude is no problem, as he knows police will do nothing.
This is second game in a row that I and my family have been exposed to obscene behavior (along with many other
times over the past several years). I don't want to see simulated anal intercourse by neighbor at 516 Brookland
Park Drive as I did two weeks or trespassing, indecent exposure and public urination by parking guest of 408
Myrtle Ave as we did last Saturday. I will not accept this as norm and insist that police do something to restore
order and decent behavior to my neighborhood.
I insist the police visit 408 Myrtle Ave and give ticket for unruly house. We will gladly sign affidavit or appear in
court. When will police properly enforce laws in my neighborhood and protect its good citizens against those
breaking the laws? Clearly, if tickets are not issued these behaviors will continue.
I'm losing confidence in the Iowa City police and begin to feel that they are more part of the problem than the
solution.
Sincerely,
Fred Stern
From: Jorey Bailey [mailto:Jorey-Bailey@iowa-city.org]
Sent: Friday, October 30, 2009 3:17 PM
To: Fred Stern
Subject: RE: Disorderly behavior in Brookland Park Neighborhood
Mr. Stern
I agree with your statements, but also believe that we need to establish a record of the disorderly behavior and disorderly
houses in your neighborhood. In order to do this, the residents need to call the police and create calls for service for the
individual incidents. This documents the persistence of the neighborhood members as well as the activity of the police
department. This also provides a factual basis for any future action by the city (Neighborhood Services, Police, Zoning,
Council, etc...).
Jorey Bailey #25
Crime Prevention Officer
Iowa City Police Department
410 E. Washington St.
Iowa City, IA 52240
11 /2/2009
Page 2 of 4
319-356-5273
From: Fred Stern [mailto:frederick-stern@uiowa.edu]
Sent: Friday, October 30, 2009 3:09 PM
To: Jorey Bailey
Subject: FW: Disorderly behavior in Brookland Park Neighborhood
Officer Bailey
Thank you for your time. My letter to city council and neighborhood petition are attached. Clearly,
most of my neighbors believe the police are far overreaching their discretion in enforcing Disorderly
behavior in Brookland Park Neighborhood. Loud noise, parties blocking the street, drunken disorderly
and obscene behavior should not be tolerated. Ticketing houses with loud noise and parties blocking
street is proactive approach to restoring order to our neighborhood on football Saturdays. Only the
police can make this happen by a more reasonable enforcement policy consistent with the wishes of the
neighborhood.
Sincerely,
Fred Stern
Jorey Bailey #25
Crime Prevention Officer
Iowa City Police Department
410 E. Washington St.
Iowa City, IA 52240
319-356-5273
From: Fred Stern [mailto:frederick-stern@uiowa.edu]
Sent: Tuesday, October 13, 2009 8:59 AM
To: doug-hart@iowa-city.org
Cc: marcia-bollinger@iowa-city.org; dale-helling@iowa-city.org; council@iowa-city.org; samuel-
hargadine@iowa-city. org
Subject: RE: Disorderly behavior in Brookland Park Neighborhood
Dear Lieutenant Hart
Thank you for returning my phone call and discussing football Saturday situation in Brookland Park
neighborhood, as per my attached 15 October 2007 email to Iowa City Police Chief and City Council
with accompanying petition signed by myself and 20 of my neighbors. I'm confident if I go back to my
neighbors with new petition, as in 2007, I will have nearly unanimous signatures.
As you can see, my neighbors and I do not agree that a proper balance exists between consideration to
neighborhood residents and partygoers/bully-hooligans and request/insist that Iowa City laws are upheld
regarding all issues described in my email and petition. Also, having owned and lived in my home since
August 1983 can assure you the situation is at least an order of magnitude worse over last 5 or so years.
I've raised 6 children in this home and when my children were young during 1990's they sold caramel
apples in front of my home and we all had great fun on football Saturdays. No one would do this with
their young children in my neighborhood anymore.
I appreciate your responding to my neighbor at 516 Brookland Park Dr particularly obscene behavior
simulating anal intercourse on his lawn intentionally so that I would see it by sending Officer Roth to
discuss with me and hopefully issue him a ticket. If tickets are not issued such behaviors will continue.
11/2/2009
Page 3 of 4
I shudder to think if my wife and step-daughter or my neighbor's wives and daughters as young 5 years
old would have also been witness.
Please help restore our neighborhood to appropriate festivities on football or other occasions. I've been
and continue to be season ticket holder and Hawkeye fan. Please do not confuse this with
partygoers bully-hooligans that you seem so interested in representing and allowing to take over our
neighborhood.
Thank you in advance for your careful consideration of our situation (imagine this were your
neighborhood) and proper police and city council protection of our rights as law abiding homeowners
and tax payers.
Sincerely,
Frederick Stern
402 Brookland Pl
Iowa City, IA
337-4798 or 400-3044
_...
From: Fred Stern [mailto:frederick-stern@uiowa.edu]
Sent: Tuesday, October 23, 2007 9:15 AM
To: council@iowa-city.org
Cc: bill-Campbell@iowa-city.org; dale-helling@iowa-city.org
Subject: Disorderly behavior in Brookland Park Neighborhood
This correspondence will become a public record.
Iowa City Police Chief and City Council
I read the attached letter concerning the disorderly behavior in Brookland Park Neighborhood especially
on football Saturdays to the City Council at their 16 October 2007 meeting. After the meeting I
discussed the problem with Officer Campbell and requested that he visit the worst and most chronic
offenders identified in my letter and warn them that this is acceptable behavior that will be ticketed in
the future. I also talked by phone with City Manager, Dale Helling, who indicated that the matter will
be further discussed by the City Council. Officer Campbell did visit the two houses mentioned and
called afterwards; however, my impression from the phone call was not that they agreed to stop their
disorderly behavior, but rather complained. about my complaining to them when they were having their
parties. As per the attached petition, this is not just my complaint but the complaint of the majority of
the neighborhood. 21 of 23 houses that I visited signed the petition. The other two were new to the
neighborhood and asked for time to think about it. I am confident that I will have a nearly unanimous
petition as I continue through the neighborhood. Neighbors living closest to the two houses all agree
these are two of the worst and most chronic offenders. I heard many disturbing stories from my
neighbors: 508 Melrose Ct. has many pictures of the disorderly behaviors outlined in my letter and
neighborhood petition; 409 Melrose Ct. (an elderly lady) was so upset by party at 402 Melrose Ct. one
year that she required medical treatment; 506 Brookland Park Dr. has called police many times
regarding another offending house behind them on Melrose Ct, but without satisfactory response; 424
Melrose Ct. similarly has called police many times about house close by on Melrose Ct. again without
satisfactory response.
The Brookland Park Neighbors insist that Iowa City Police and City Council assist us with this
11/2/2009
Page 4 of 4
problem. I request that Officer Campbell return to the 516 Brookland Park Dr. and 402 Melrose Ct. and
show occupants the petition and make clear that the entire neighborhood objects to their disturbances. I
hope to hear soon from the Iowa City Police and City Council of the positive action that will be taken.
Sincerely,
Fred Stern
402 Brookland Pl.
Iowa City, IA
337-47098
11 /2/2009
IP17
Airport Commission
October 15, 2009
MINUTES
IOWA CITY AIRPORT COMMISSION
OCTOBER 15, 2009 - 6:00 P.M.
AIRPORT TERMINAL BUILDING
PRELIMINARY
Members Present: Greg Farris (arrived late), Howard Horan, Janelle Rettig, John Staley
Members Absent: Minnetta Gardinier
Staff Present: Sue Dulek, Michael Tharp, Jeff Davidson
Others Present: Adam Henderson, Randy Miller, Harrel Timmons, Phillip Wolford, Tim
Busch, Brian Douglas
RECOMMENDATIONS TO COUNCIL• (to become effective only after separate Council
action : None
CALL TO ORDER:
Chairperson Rettig called the meeting to order at 6:03 P.M.
APPROVAL OF MEETING MINUTES:
The minutes of the September 17, 2009 meeting were reviewed. Staley asked if the rough
spots on the new runway surface had been taken care of yet. Tharp responded, stating that he
is under the impression they have been addressed. A brief conversation took place, with
several audience members stating the surface is much smoother now.
Horan moved to approve the minutes of the September 17, 2009 meeting as presented.
Staley seconded the motion. The motion carried 3-0; Gardinier and Farris absent.
PUBLIC DISCUSSION:
None.
ITEMS FOR DISCUSSION/ACTION:
a. Aviation Commerce Park -Randy Miller gave the Members an update, stating that
they did have the closing with the University of Iowa on lot #1 a couple of weeks ago.
He continued, stating that they have received an RFP, request for a proposal, on a
couple of lots. This situation is a build-to-suit so they are working with some
developers here on this proposed project. Miller stated that they have had quite a
few inquires on the lots, many of which appear to have an interest in the upcoming
Walmart Superstore project. Horan asked about the road that runs through the
Aviation Commerce Park area and if there are plans to upgrade this. Jeff Davidson,
City Planning Director, responded as well, explaining Walmart's plans and what is
2
Airport Commission
October 15, 2009
expected in this area. The discussion continued with Members talking about future
plans for this area and what might be expected.
b. FY2011-FY2015 Strategic Planning -Jeff Davidson addressed the Members
regarding their desire to update the Strategic Plan for the Airport. He gave a brief
overview of how they have handled this in the past, noting that it is time to work on
this again. Staley noted that he believes the process worked well last time.
Davidson noted that somewhere in this process it would be a good idea to get public
input into the plan. Horan stated that he would like to see them move the Airport off
of the City's budget completely. The discussion continued, with Davidson
responding to Members' questions. Davidson told Members that he would be glad to
attend a couple of their meetings to help facilitate the new Strategic Plan for the
Airport. Rettig added that she believes all of the stakeholders in this planning need
to be present at the beginning of the process. This led to a discussion of how the
Members would like to structure these planning sessions. Davidson noted that he
would like to start this process in December, if Members are okay with that. It was
decided that the December 17 meeting will kick off the strategic planning process.
c. FAA/IDOT Projects - AECOM -Rettig noted that David Hughes is out ill this evening
and that Tharp will share information that he received on updates.
i. Runway 7/25 & 12/30 -Tharp noted that half of the pavement on 7-25
was poured, and the second of four strips was completed on Tuesday.
They expect to be back Friday for the third portion, and the following
Monday for the fourth. This puts them at about two weeks behind
schedule. Tharp continued, stating that they did get a reply from the
contractor on the asphalt section to reconnect old 18-36 to runway 12-30.
He added that Members need to decide if they want to do this connecting
section of asphalt or not. This started a discussion regarding whether or
not they could afford to pay for this section of asphalt. Rettig stated that
she would prefer to look at this again in the spring, when they could
possibly roll several projects together. Rettig noted that she received an
email from David with the information regarding the stimulus funding
project and that it had created the full time equivalent of 8 jobs.
ii. Obstruction Mitigation -Tharp noted that Mr. Zimmerman has
completed his necessary work and is AECOM processing the final pay
estimate. Nothing has been heard yet from Mediacom on their work.
iii. Building H -University of Iowa Hangar Expansion -Tharp stated that
they have meet with the contractor and are moving forward. Final permits
have been issued and he was working with the contractor for a revised
schedule.
d. Airport Operations: Strategic Plan-Implementation; Budget; Management -
Tharp noted that they need to review the FY11 budget that is part of the Members'
packet for this meeting. It was noted that one of the Council's requests was to lower
the general levy portion to $100,000 as part of the budget cuts for FY11. Rettig
noted some specific issues of concern, mainly the portion of the Airport budget that
goes toward the economic development coordinator position. She suggested that
this portion be brought to zero as part of the reduction. Members continued to
Airport Commission
October 15, 2009
discuss various issues, reviewing some of the projects that need to be included in
this budget.
Farris moved to present to the City the FY2011 budget as proposed. Staley
seconded the motion. The motion carried 4-0; Gardinier absent.
Future Airport Space Needs -Tharp spoke to the Members regarding
the capital improvement plan for the Airport. He noted that they have
plans for acorporate-type hangar. The discussion continued, centering
on the State's upcoming aviation budget and possible budget cuts. Tharp
stated that the reason for this discussion is to decide if they still want a
corporate-type hangar or do they want to reconsider this plan. Horan
noted that his priorities would include the corporate hangar, but also a
facilities building for the Airport. Farris agreed with the corporate hangar
idea, stating that they will need T-hangars before long. Plus, the T-
hangars would bring income for the Airport, Farris added. Rettig noted
that her concern is that a single tenant must be able to afford this new
hangar, versus a T-hangar with ten likely tenants. Tharp then spoke
about T-hangars and some of the possibilities there. A discussion started
on the various types of hangars that could be built. Tharp noted that they
will have a couple of months until next spring, once they know the State's
budget, to decide on their direction.
Rettig noted that the Airport paid off their debt recently, and Tharp noted
that they should have around $150,000 left from this transaction. It was
noted that the hangar debts are all at 5% now. Rettig stated that they
should begin meeting with Jet Air to see what their needs would be in a
corporate hangar and to start some RFPs on this. She noted that they
should then create a subcommittee to work with Tharp and Jet Air on
what their needs would be. Horan volunteered to work with this
subcommittee.
ii. JCCOG FY2011-2012 Transportation Projects -Rettig noted that
Members received a memo in their packet concerning this item. She
stated that the trail/sidewalk project for Riverside Drive was not put on the
upcoming plan as had been hoped. Members agreed that they would like
to send a letter in support of putting atrail/sidewalk in this area of
Riverside Drive.
Tharp then noted some maintenance issues with leaking terminal windows
having wood rot, etc. Members agreed to make repairs.
e. Hangar #32 -Tharp noted that the hangar lease is up for renewal at $615 per month,
an increase of $100/month. The other item for approval is a business agreement
with Keith Roof allowing him to do business as Iowa City Aircraft Repair at the
Airport. Members briefly discussed these agreements, with Tharp responding to
questions.
i. Consider Resolution #A09-24 Approving Lease Agreement with Keith Roof,
Doing Business as Iowa City Aircraft Repair.
4
Airport Commission
October 15, 2009
Farris moved to recommend Resolution #A09-24. Staley seconded
the motion. The motion carried 4-0; Gardinier absent.
ii. Consider Resolution #A09-25 Approving Commercial Business Agreement
with Keith Roof, Doing Business as Iowa City Aircraft Repair.
Farris moved to recommend Resolution #A09-25. Staley seconded
the motion. The motion carried 4-0; Gardinier absent.
f. Whirlybird Helicopters -Tharp noted that the paperwork has begun for this
agreement, and that they are finishing up a business agreement with Whirlybird. The
discussion continued, with Members agreeing that the increase in commercial
business is a positive. Rettig noted that they do need the State paperwork before
they can complete this agreement.
i. Consider Resolution #A09-26 Approving Commercial Business
Agreement with Whirlybird Helicopters.
Farris moved to approve Resolution #A09-26.Horan seconded the
motion. Staley moved to amend Resolution #A09-26, Authorizing
the Chair to Sign, Subject to Whirlybird Being Registered with the
Secretary of State to do Business in Iowa. Farris seconded the
amended motion. Motion carried 4-0; Gardinier absent.
g. Jet Air /Iowa Flight Training - Dulek noted that Members have a copy of the 'third'
agreement, the most recent, that they have received. She briefly touched on the few
items that were in question, noting what the Commission needs to consider.
Horan moved to approve Jet Air's subcontract with Iowa Flight Training. Staley
seconded the motion. The motion carried 4-0; Gardinier absent.
h. FBO Staff Report -Harrel Timmons addressed the Commission, giving them a quick
rundown on maintenance issues with mowing, etc. Tharp noted that the truck is at
the garage having the snow blade sharpened and installed. A brief discussion
ensued regarding the nonfunctioning motherboard on the fuel pump's computer.
Timmons then spoke about some of the traffic they've had on football weekends. It
was noted that once the runway is opened up completely, larger planes will be able
to land here. Timmons spoke briefly about having an emergency response practice
at the Airport, to which Members agreed. Adam Henderson of Iowa Flight Training
spoke next, stating that they are doing okay with getting new students. Tim Busch of
Whirlybirds stated that they are also doing okay and are on target with their new
students as well.
i. Subcommittees' Reports -None.
j. Commission Members' Reports -Horan noted that he would like to get some of
the City Council candidates out to the Airport. Rettig added that there will be two if
not three new Council Members in November. Tharp stated that they can extend
invitations to these candidates, and Timmons added that he would send a letter.
Airport Commission
October 15, 2009
Staley asked Tharp if he had the final completion date for runway 7-25, and Tharp
noted that it is November 8.
k. Staff Report -Tharp noted that he recently attended the FAA Regional Conference.
He stated that it was a good conference and he was glad he was able to speak to
several people from the FAA. Next Thursday is the Airport Management 101
workshop in Cedar Rapids, according to Tharp, and if anyone else would like to
attend they need to let him know. Dulek noted the Council's schedule for November.
SET NEXT REGULAR MEETING:
Rettig noted that Gardinier will not be able to attend the November meeting due to her travel
schedule. She added that she believes they should try to work with her schedule so as not to
lose Gardinier's input at this time. Members reviewed their schedules in an attempt to find a
better time or day. Everyone agreed that moving the meeting to a different day that same week
would work. The next regular meeting of the Airport Commission will be held on Tuesday,
November 17, 2009, at 6:00 P.M. at the Airport Terminal building. Dulek noted that a special
meeting may need to be called if the Building H plans are ready to move forward.
ADJOURN:
Farris moved to adjourn the meeting at 8:33 P.M. Staley seconded the motion. The
motion carried 4-0; Gardinier absent.
6
Airport Commission
October 15, 2009
AIRPORT COMMISSION
ATTENDANCE RECORD
YEAR 2009
NAME TERM
EXP. 1/8 2/5 2/12 3/12 4/2 4/14 4/16 5/6 5/21 6/18 7/10
Greg Farris 3/1/13 X X X X X X X X X X X
Minnetta
Gardinier 3/1/15 --- --- --- X X X X O/E O/E O/E X
Howard
Horan 3/1/14 X X X X O/E O/E X X X X X
Janelle Rettig 3/1/12 X O/E X X X X X X X X X
John Staley 3/1/10 X O/E X X O/E O/E X X X X X
NAME TERM 7/16 8/20 9/17 10/15
EXP.
Greg Farris 3/1/13 X X X X
Minnetta
Gardinier 3/1/15 X X O/E O/E
Howard
Horan 3/1/14 X X X X
Janelle Rettig 3/1/12 X X X X
John Staley 3/1/10 O/E O/E X X
KEY: X =
O =
O/E _
NM =
Present
Absent
Absent/Excused
No meeting
Not a Member