HomeMy WebLinkAbout1997-01-14 Info PacketCITY OF I0 WA CITY
INFORMATION PACKET
December 20, 1996
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Memorandum from Mayor Naomi Novick: Citizen's Aide
Letter from Charles Traw (iowa City Public Library Board of Directors, President): Library
Space Needs
Letter from University of Iowa (Susan Mask, Ann Rhodes, Phillip Jones) to Mayor Novic~:~
Citizen Police Review Board . ,
Memorandum from City Manager: Police Squad Car Bid / ,-~_-~ .
Memorandum from City Manager: Community Service Officer '].__
Memorandum from Parks and Recreation Director to City Manager: Oakland Cemeter~.c~.~
Expansion
Memorandum from Director of Planning to City Manager: Multi-Use Building on Parcel 64-1a
Memorandum from City Clerk: Meeting Schedule for January, February, and March I --~ L_~ .=:
Memorandum from City Clerk: Special Census l
Memorandum from City Clerk: Work Session, December 9, '1996 /~-~
Memorandum from City Clerk: Absence [~'~ r7
Memorandum from Assistant Director, Planning and Community Development: Io~a~.~
RiverCorridor Trail from Burlington Street to Sturgis Ferry Park
Memorandum from Fire Chief to City Manager: Acting Fire Chief J' ~
Memorandum from Central Services Clerk to City Manager: Recycle Day . 1; L~O
Internet Johnson County News Articles: Shaw Incident (Baker) ~ ~'
Letter to Chief of Police from Kathy Shaffer-Cumby and Kevin Cumby: Police Support
Minutes: PATV Board of Directors October '17, '1996, Meeting .__~'~
Agenda: Board of Supervisors December 19, 1996, Formal Meeting
Media Release: Police Department I ~.--.~
Memorandum from Finance Director to City Manager and Council: Fiscal '1996 Annual
Financial Report ~
Financial Plan: Fiscal Year '1998 through 2000 (Council Only) / ((~7
Comparison of FY94 to FY98 Property taxes ]evied on a $100,000 residence. I(Jg~
City of Iowa City
E f ORAN
Date: December 19, 1996
To: City Council
From: Naomi Novick -,~/~
The information sent from the Citizens' Aide/Ombudsman office in Des Moines contains some
interesting reading. If you would like to read it, look for it on the shelf in the Mayor's office. Think
about whether or not we want to do something similar on a local level. This could be the staff
member for the PCRB also.
Happy Holidays! Healthy New Year!
iowa City
Public Library
123 South Linn, Iowa City, Iowa 52240-1820
Susan Craig, Director
Information (319) 356-5200
Business (319) 356-5206
Fax (319) 356-5494
Mayor Naomi Novick
306 Mullin
Iowa City, Iowa 52246
December 11, 1996
Dear Naomi:
On behalf of the library board, I would like to thank you for your
continuing efforts to find a solution to the library's space needs
so that it can continue to provide the community services
consistent with the library's mission and the demands of our
citizenry. Based on the decision reached at our joint meeting and
the direction given to Karin Franklin, I look forward to our March
meeting. Obviously, the city staff has a significant task between
now and March.
It is my understanding that Ms. Franklin and her staff were
directed to:
Analyze 64-1A for the construction of a new library, as
a part of a multiple-purpose building incorporating
public and private use.
In conjunction with an architect, prepare a concept for
such a facility.
Analyze the potential financial package and arrangements
available to finance:
the concept for the entire project;
the library portion of the project;
either a single or multiple bond issues for either
a phased or complete construction of the project.
If I misunderstood any of the directions given to the staff, from
your perspective, I would appreciate knowing that so that we can
all be on the same page when we meet in March.
Mayor Naomi Novick
page 2
December 11, 1996
Again, I would like to thank you for your continued support in
solving the community's library needs.
CTT:sa
cc: Mr. Steve Atkins
Ms. Karin Franklin
Ms. Susan Craig
Respectfully,
Charles T. Traw
ICPL Board of Directors, President
THE UNIVERSITY OF IOWA
December 16, 1996
Mayor Naomi Novick
Civic Center
410 E. Washington Street
Iowa City, Iowa 52240-1826
RE: Proposed Citizen Police Review Board
Dear Mayor Novick:
We are writing on behalf of the University of Iowa to urge that the formation of the newly proposed Citizen Police
Review Board include representation from the African American community.
In our positions at the University of Iowa, we have, over the years, heard allegations from members of the
Afdcan Amedcan community at the University of Iowa of unfair treatment from the Iowa City police. Although
we do not know whether the allegations are true, we do know that many people in the community fear that
police interactions with Blacks, padJcularly males, are strained. Many people recall the highly publicized arrest
of an African American University athlete last year and fear that different standards are applied in police
interactions with young African American males in this community. There has also been discussion of gang
activity in the public schools in Iowa City in recent months. Many parents fear that the students of color are
being stereotyped in the Iowa City community which may have consequences for the manner in which young
Black youth are dealt with by businesses and police officials. We believe that if we are to continue to have
positive race relations in this community, we must have open dialogue within the community and there must
be trust between the police department and all members of the Iowa City community.
Therefore, we recommend that the membership of the review board consist of African Americans and, in
particular, Black males. In turn, the Review Board is more likely to be perceived as representative of the city
at-large, and its effectiveness enhanced.
We hope that our concarns will be given serious consideration as the Iowa City Council proceeds in forming
the Review Board.
Sincerely,
Susan Mask, Assistant to the President
and Director of Affirmative Action
Ann Rhodes, Vice President
University Relations
Phillip E o
Dean of S~
~¢, P, ssociate Provost
lents
Office of Affirmative Acdon
202 Jessup Hall
Iowa City, Iowa 52242-13 ! 6
319/335-0705 (voice)
FAX 319/353-2088
319/335-0697 (text)
E-mail: affirm@uiowa.edu
City *of Iowa City
EUORANDU
DATE: December 18, 1996
TO: City Cmmcil
FROM: City Manager
RE: Police Squad Car Bid
Bids were received by the Purchasing Division for five replacement squad cars . An
award has been made to Winebrenner Ford, Iowa City at a cost of $20,223 each for a
total orS101,115. At this time, Ford is the only manufacturer providing a full size police
package vehicle. The City is receiving fleet pricing locally that is comparative with State
of Iowa contract pricing.
The City also offers for sale the used squad cars as a trade-in, outright sale through the
local paper and direct mailing to interested parties through Purchasing's vendor
application process. Three bids came from Chicago area wholesalers who buy the
squads and then place them into service as taxi cabs. Bids ranged from $2,800 to $8,500
with a very good average sale price of $5,800 each.
Net cost per squad is $14,424.
City of Iowa City
IVI EIV OF{A D
you to these circumstances.
I am sure will serve us well.
let you know ahead of time.
Date: December 18, 1996
To: City Council
From: City Manager
Re: Community Service Officer
Recently, Captain Donald Strand submitted his retirement paperwork. Don has served the
department for over 35 years. He also applied for a vacant Community Service Officer position
we have available. He has been offered, and he has accepted that position. I wanted to alert
Don is certainly qualified to be a Community Service Officer, and
It is not unusual for this type of situation to occur, but I wanted to
[m\sa 1216.wp5
CITY OF IOWA CITY
PARKS AND RECREATION DEPARTMENT
MEMOl~.2~N DUM
TO:
FROM:
DATE:
RE:
City Manager
Parks and Recreation
December 18, 1996
Dlr
Oakland Cemetery Expansion
The following points represent my understanding of the outcome
of the City Council's December 16th work session relative to the
expansion of Oakland Cemetery. If this is not your
understanding, or if I have omitted anything, please advise.
I am to meet with one or more heirs of the Gaulocher
family; tour the former Gaulocher property with them; and
try to arrive at some resolution as to what seems to be
reasonable in terms of how much of the property should be
utilized for cemetery expansion, with the remainder to
possibly be dedicated as parkland. This meeting/tour could
also involve other city staff and Parks and Recreation
Commissioners. (I spoke with Judy Slezak after the
meeting, and we agreed to schedule this sometime after the
first of the year).
The majority of Council members seem to favor a plan that
will accommodate lot sales for a minimum of 30 years.
There also appears to be support to utilize up to 10 acres
of "Hickory Hill" for cemetery expansion, which would
accommodate far more than 30 years of lot sales. I
interpret this to mean that the majority of Council members
would prefer not to expand the cemetery by more than 10
acres into what we know as Hickory Hill Park.
I am to proceed with plans to seek out and hire (depending
on cost) a cemetery design consultant, in order to devise
a long range plan that will maximize the use of whatever
space is ultimately determined to be utilized. This plan
should also address the issue of compatibility (i.e. the
cemetery fitting in with the park, and vice versa).
cc:
We are to begin thinking about a second municipal cemetery
in another location (i.e. the "Hickory Hill West" concept).
This would seem to be less urgent at this time, since the
decision appears to be firm that we will be expanding
Oakland Cemetery, unless expense dictates otherwise.
Parks and Recreation Commission
Jim Wonick
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
December 16, 1996
City Manager ~ ~ ~.
In response to the joint meeting of the City Council and Library Board on December 9, we will be
pursuing a Request for Qualifications (RFQ) to engage an architect immediately. The RFQ
should be mailed out by December 18 with a request for responses by January 6. Because of
the time constraints we are working under, we will go immediately from the RFQ to interviews and
engaging an architect so that someone can be on board by the end of January. Susan Craig and
I will be primarily responsible for this project.
The architect will be instructed to produce a building concept which incorporates a public library,
conference space, cultural components which will focus on an auditorium and studio/gallery
space, and opportunities for private for-profit entities, such as a hotel. Adequate parking is also
identified as a component of th..e project. In addition to the building concept, we will be requesting
a cost estimate which will be broken down by use. The architect will also be instructed to
evaluate phasing the construction of the building project. The architect will be given the existing
library building as well as Parcel 64-1a to use in creating a solution to this puzzle.
We are targeting March 20 as the date to reconvene the two bodies and will, therefore, have our
work completed by March 14. In addition to working with the architect, we will be contacting
developers to ascertain their interest in the for-profit component of the project. We will also
contact the Holiday Inn. In order to respond to expressed Council concerns, we will evaluate the
feasibility of separate bond issues, both as the bond issues could relate to the components of the
project and as they could relate to a phased project. I would like your assistance in working on
a financial plan for this project. We will also be looking at a financial package for funding the
construction which would include non-tax revenue sources.
For our work with the architect, we will ask representatives of the Library Board, CenterSpace,
and the Chamber of Commerce to assist us in selecting the architect and briefing the architect
on the particulars of the project. We felt this would be helpful in maintaining the perspectives that
have been brought to bear on this project and in keeping everyone involved and informed.
Please let me know if the direction we are taking conflicts at all with your perceptions of the
conclusion of the group on December 9.
cc: Susan Craig
jw/parce164.kf
City of iowa City
E ORANDU
DATE: December 19, 1996
TO: Mayor and City Council REVISED
FROM: Marian K. Karr, City Clerk ~t~,..'~
RE: Meeting Schedule for January, February, and March
As a result of last night's work session discussion, please make the following additions to your calendars.
Monday, January 6 - Budget- 7:00 p.m.
Monday, January 13- Work Session- 7:00 p.m.
Tuesday, January 14 - Formal ~ 7:00 p.m.
Tuesday, January 21 - Budget - 4:00 to 6:00 p.m.
Monday, January 27 - Work Session - 7:00 p.m.
Tuesday, January 28 - Formal - 7:00 p.m.
Saturday, February 1 - Exec. Session (litigation) - 2:00 to 5:00 p.m.
Monday, February 3 - Budget ~ 7:00 p.m.
Wednesday, February 5*- Local Option Sales Tax - 4:00 to 5:30 p.m.
Monday, February 10'* - Work Session - 7:00 p.m.
Tuesday, February 11 - Formal - 7:00 p.m.
Monday, February 24 - Work Session - 7:00 p.m.
Tuesday, February 25 - Formal - 7:00 p.m.
Monday, March 10+-Work Session- 7:00 p.m.
Tuesday, March 11 - Formal-7:00 p.m.
Tuesday, March 18 - Student Senate - 7:00 p.m.
Thursday, March 20 - Joint Meeting with Library Board - 5:00 to 7:00 p.m.
Monday, March 24++ -Work Session - 7:00 p.m.
Tuesday, March 25 - Formal - 7:00 p.m.
* Meeting tentatively set for Room A of the Public Library
** Meeting may start earlier if budget discussion not completed
+ NLC in Washington DC March 8-11
++ University Spring Break begins March 22
Finally, a friendly reminder for those of you with travel plans. Please let me know when you will be out of
town even if it would not affect a Council meeting. This will aid staff in scheduling special meetings and
when necessary for preparing agenda/packets ahead of time for early pick-up. Thanks for your
cooperation.
cc: City Manager
City Attorney
Department Directors
cclerk/schedule.doc
City of Iowa City
MEMORANDUM
DATE: December 20, 1996
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk ~N~'~
RE: Special Census
The attached was faxed to me on Thursday, December 19.
provide further review after detailed information is available.
Staff will
CHIEF FLD DIUISON -~ 3195565009
NO. 600 g02
UNI.TE .O..iSTA:TE$ DEPARTMENT OFC~OMMERCE
~: .. .'..,. ;.: ,.
December. 18, 1996
Mr, Stephen J. Atkinm
City Manager
410 Eam~ Washington Street
Iowa City, Iowa 52240-1826
(301} 457-1429,
sincerely ~'~
ES
Associate Director for'
Field Operations
B~reau of ~he Census
Dear Mr. Arkins:
According 'to the official count of the'sp.~ial census~, the
population o~ the city of Iowa City', John~On County, was 60,148
and the housln~ count was 2~,437 as. of Au'.'~. st 29, 1996. We ~ill
send a tabulation that provides detailed '~hfor~atton from the
special census at a later date.
Also a~ a iater date, we will make a final accounting of the cost
of the spe0ial census. =
If you req~:.ire further information Concerning the special census,
please contact Elaine Csellar, office of .~eC!a.1 Censuses on
secretary of state of Iowa
Iowa state Data C~nter
City of Iowa City
B/IE ORANDU
Date: December 13, 1996
To: Mayor and City Council
From: City Clerk
Re:
Council Work Session, December 9, 1996 - 5:10 p.m. in the Council Chambers
(Joint Meeting with Library Board)
Mayor Naomi J. Novick presiding. Council present: Novick, Kubby, Lehman, Norton, Thornberry,
Vanderhoef, Baker (5:15 p.m.). Staff present: Atkins, Helling, Karr, Franklin, Eckholt, Dilkes,
Craig, Clark, Lubaroff, Nichols, Black. Library Board present: Traw, Cox, Greenleaf, Hubbard,
Martin, McMurry, Singerman, Spencer, Swaim. Tapes: Reel 96-145, All.
LIBRARY EXPANSION PROJECT DISCUSSION
Reel 96-145, Side 1
PCD Director Franklin facilitated the joint City Council and Library Board Library Expansion
Project discussion. City Council and Library Board Members reviewed library expansion options
and directed Franklin to further study expansion plans for the urban renewal Parcel 64-1A/
multistory, multiuse building, including parking, conference, public library, performance space
(auditorium, art center), and hotel or other private use. Other issues to be evaluated include
separate bond issues, compatibility of use, taxes generated, and the ability to phase the project.
Overhead #1:
Option
1 Civic Center Site
A. 4-story library building
B. 3-story library building
Option
2 "Bus Depot" Site
A. 4-story library building (substation remains)
B. 3-story library building (substation is removed)
Option 3 Urban Renewal Parcel 64-1A
A. Multi story multi-use building
Option 4 Expansion West of Present Library
Option 5 Expansion South of Present Library
FLIP CHART:
Parking (connect to Dubuque/underground)
Conference
Performance/Auditorium/Arts Center
Hotel/Private
Library
2
· Compatibility of use
· Tax Generator
· Phase Project
· Separate bond issues
Staff action:
Hire an architect to generate a building concept including the uses listed and
estimate cost of construction. Design a financial package for the
construction of building, Evaluate the ancillary issues as directed. Report
back to Council and Library Board at meeting scheduled for March 20.
(Franklin)
Meeting adjourned at 6:20 p.m.
City of Iowa City
MEMORANDUM
DATE: December 20, 1996
TO: Mayor and City Council
FROM: Marian K. Karr, City Clerk ~
I will be out of the office December 26-January 3. Please call Deputy Sue
Walsh with any questions you may have. Happy Holidays.
City of Iowa City
N E ORANDUN!
Date: December 19, 1996
To:
From:
City Council
Jeff Davidson, Assistant Director, Planning and Community Development
Re: Iowa River Corridor Trail From Burlington Street to Sturgis Ferry Park
This memorandum will serve to summarize the decisions made at your December 16 work session.
There are several design issues requiring further investigation which will delay implementation
of this project until FY98. Therefore, this project will be switched with the Willow Creek Trail
in the CIP. The Willow Creek Trail will be completed in FY97, and the Iowa River Corridor
Trail south of Burlington Street will be completed in FY98.
Design issues to be investigated by staff include crossing the river at Benton Street so that
the trail would proceed along an alignment on the east side of the Iowa River to Napoleon
Park. After this information is prepared, Council will decide on the east side vs. west side of
the river issue.
The trail should be redesigned so that it goes behind the Master Muffler and Dairy Queen
properties.
Further investigation is not required with respect to having a portion of the trail use the
sidewalk along Riverside Drive.
Iowa City Engineering Division staff should proceed with a request to JCCOG to reallocate
approximately $400,000 in surplus federal funds from the Melrose West Project to the Iowa
River Corridor Trail Project. Council is aware that JCCOG action will also consider Coralville
and North Liberty federal-aid projects with inadequate funding. The JCCOG Board will
discuss this matter on January 22, 1997.
Staff will investigate these issues during spring and summer of 1997 and present information for
Council's discussion in late summer 1997. It is our intention to have plans and specs prepared by the
end of calendar year 1997 so that the River Corridor Trail project can be implemented in construction
season 1998.
Let me know if you have any questions.
co;
Rick 'Fosse
Steve Atkins
Don Yucuis
Chuck Sohmadeke
Jeff McClure
John Yapp
Larry Wilson, UI
Steve Fleagle, UI
Gene Greb, Master Muffler
Casey Cook, FIRST
jw/t rail.jd
MEMORANDUM
Iowa City Fire Department
DATE:
December 13, 1996
TO:
FROM:
RE:
Stephen J. Atkins, City ~ana,~?r
I will be on vacation from December 14, 1996, thru December 29, 1996. Fire Marshal
Jensen will be in charge of the department from December 14th thru December 20th. He can
be contacted at 356-5257 or 337-9541 should you need assistance.
Battalion Chief Brennema~ will be in charge of the department from December 21st thru
December 29th. He can be contacted at 356-5262 or 683-2949 should you need assistance.
AJR/bdm
CC:
Roger Jensen, Fire Marshal
Elmer Brenneman, Battalion Chief
MEMORANDUM
DATE:
TO:
FROM:
RE:
December 16, 1996
Steve Atkins, City Manager
Judy Mills, Central Services Clerk
Recycle Day
The almost annual Recycle Day on November 8th, was a big success. Despite
the very cold and blustery day, many City employees took advantage of the
opportunity to clean up their offices. The Solid Waste Division took over 2100
pounds of paper and cardboard to City Carton. Many City employees
questioned the use of a regular garbage truck as opposed to a recycle truck.
City Carton has the Solid Waste Division unload onto a conveyor belt, and the
conveyor transfers the load to a semi-truck. The semi is driven to Anamosa
where prisoners separate the load much like Iowa City residents do for curbside
recycling.
Special thanks to Dale Helling who drew names for the fabulous prizes. The
winners of the four Transit fanny packs were; Michaeleen Raasch and Stephanie
Hublet from the Treasury Division, Brad Neuman and Kim Moeller from the
Planning Department. The winner of the GRAND prize of a day off was Carol
Bahmler from the Treasury Division.
Another special thanks to Rod Kuenster who helped all employees with their
hauling and recycling and braved the elements for the duration.
As always, daily recycling of paper and magazines can be brought to the boiler
room. Cardboard can be broken down and brought to the Print Shop.
cc:
Dale Helling, Assistant City Manager
Don Yucuis, Finanace Director
Cathy Eisenhofer, Purchasing Agent
Rod Kuenster, Solid Waste Division
Date: Wed, 18 Dec 1996 15:21:50 -0600
From: Rusty Martin <rusty.martin@POBOX.COM>
Reply to: jcnews@yosemite.leepfrog.com
To: jcnews@yosemite.leepfrog.com
Subject: JCNEWS: Eric Shaw Killing
[The following text is in the "iso-8859-1" character set]
[Your display is set for the "US-ASCII" character set]
[Some characters may be displayed incorrectly]
I was asked to send the following to JCNews anonymously. Here it is.
Rusty
Eric Shaw Killing
I am writing concerning the need for federal charges to be filed against the
shooting suspects in the killing of Iowa City resident, artist and business
owner, Eric Shaw. The internal investigations of the homicide were totally
inadequate; instead of investigating this crime properly, as he is charged
to do with all crimes committed in Johnson County, the county attorney
worked with the chief of police and the city manager to shelter, and in fact
exonorate, the main shooting suspects (one was allowed to quit without even
a charge of reckless discharge of a fire arm; the other suspect was
evidently rotated to (what is hopefully) a desk job with full pay in the
police department). Here are a few points which I do not believe have been
seriously considered in this case and which will never be resolved unless
the matter is brought before a jury in a criminal court of law (it will
never be resolved by a civil "wrongful death" trial with us taxpayers
footing all the bills, including Gallaspie and Kelsay~s legal expenses).
1. IF GILLASPIE "FLINCHED." It is unbelievable that both shooting suspects
were allowed to remain at the crime scene for as long as they were.
Nevertheless, and regardless of their alleged remorse, were Gillaspie and
Kelsay drug tested immediately upon their arrival at the police station
after the shooting? The shooting victim~s toxicology report was announced
along with the other "highlights" of the autopsy. However, much more
relevant would be the toxicology report on the shooters, not the victim. If
Gillaspie indeed "flinched," what on earth made him so jumpy? We also
learned that a few minutes before the killing, Gillaspie had brandished his
gun in another incident involving civilians. What was the impression of
these and other individuals about Gillaspie~s behavior and state of mind
BEFORE, not after, he shot and killed Eric Shaw. My own suspicion about
young individuals who demonstrate such paranoid, jumpy (in this case 6
fatal!) behavior is that they might be high on "speed," if not on
amphetimine itself, then maybe something else. Maybe these young cops, at
the end of their night shift, had really tanked up on coffee, or caffeine in
some other form. Were they sleep deprived and therefore jumpy, perhaps from
some home situation? It should be noted that there is a product that is
available over the counter at convenience stores called Ephedrine 6 it has
lately become popular among truck drivers and other night shift workers who
use it to stay awake. Yes, this product wakes you up, but it certainly makes
a person jumpy! Any investigation which did not thoroughly test the shooters
for all of this was inadequate. Furthermore, I would like to know if any
effort was made to immediately quarantine and search the shootersE homes for
evidence of their possible mental state or other evidence relevant to this
crime. If this was not done, who knows what friend or family member of the
shooters could have come and flushed amphetamines, ephedrine or any other
evidence down the toilet.
2. IF IT WAS PRE-MEDITATED MURDER. Knowing Eric ShawRs studio (his family
has invited all to visit: it is on South Gilbert, next to Budget Car
Rental), it is hard NOT to believe that Eric Shaw was simply executed by
armed intruders, by what would be called a "death squad" in many other
countries. Was the possibility that this murder was planned and
pre-meditated given any real consideration? It is a grim FACT that rumors
have now surfaced regarding a possible relationship, or triangle of some
kind, involving at least one of the shooting suspects and the victim. This
is not inconceivable; all three were about the same age, and Iowa City is,
after all, a very small town. Did Kelsay and/or Gillaspie have some kind of
grudge against Eric Shaw? If such rumors exist, they must be investigated or
they will never be put to rest. From what we do know of the event, there is
much to say if one considers the possibility of pre-meditated murder. Let us
say Gillaspie and Kelsay set out to kill Eric Shaw. If so, the only
"problem" they encountered was that there happened to be a witness, EricRs
friend who was talking on the phone (had it not been for this, make no
mistake the killers could have said anything they wanted to justify their
crime.) By the way, is it true that the first thing one of these officers
did, over the bleeding corpse of Eric Shaw, was to hang up the dangling wall
phone without a word to the distraught person who had no idea what had
happened? If so, this could be seen as incriminating behavior and it might
certainly negate GillaspieRs protestations about how remorseful he was at
having "flinched." And what else did the killers do while they were by
themselves at the crime scene after the shooting? They had ample opportunity
to move things around, destroy evidence, etc. How many times did Gillaspie
and Kelsay meet earlier in the day, or earlier in that fatal night shift?
(By the way, why does every published "time line" of the event start with
KelsayRs call to the station? Why doesn3Et the time line show the activities,
conversations and movements of the shooting suspects prior to the homicide?)
Indeed, was it pure coincidence that Kelsay radioed for assistance and
Gallaspie was there in less than a minute ~ in other words, maybe KelsayRs
"suspected burglary" call was a cover-up and the rendez-vous and execution
at EricRs studio were pre-arranged.
3. GILLASPIE WAS "DOING WHAT HE WAS TRAINED TO DO." These of the words of
our pathetic (and yes cowardly) county attorney. If these words are true,
then the cause of Eric ShawRs death is nothing less than the standard
operating procedures of the Iowa City police department. Indeed, far too
many of us have experienced or witnessed the brutality, excessive force, and
general "them rs. us" attitude of many (by no means all) of this new breed
of Iowa City cops. What about the fact that two nights before killing Shaw,
officers (were they the same individuals?) broke into the Dodge Cleaners
setting off the burglar alarm, and then proceeded to draw their weapons and
search/intimidate the owner when he came down to investigate the break-in.
Has this police department taught its recruits ANYTHING about the fourth
amendment, our constitutional right to privacy and security in our homes??
The problems of this police department will NOT be solved by the acquisition
of expensive video games that train cops to shoot their guns faster and more
accurately. The problem~ of this department stem from the fact that under
the present regime it has.~'come totally alienated from the community it is
supposed to serve. There is a saying in Italy: "The fish .rots from 'the head
c~own." Without question, Winkelhake must resign or be immediately dismisse~
by the City Council, and a thorough restructuring of the entire department
should be undertaken at this time.
TO THE IOWA CITY CQD-~CIL: Kere are a FEW suggestions for immediate, positive
action. Let it nev~ ~e forgotten that all of this has happened on ybur
watch. You are respOn~ible for at leas~ STARTING to deal with Iowa City~s
current and shameful police department crisis.
1. Terminate Arkins and Winkelhake forthwith. Ask Patrick.White to do the
honorable thing and resign, or at the very least remove him from ALL future
legal consultations regarding any police department matters whatsoever.
2. Establish a true civilian review board with power to eliminate racist
and dangerous officers when they are identified. (I would be thankful to
have my property tax dollars spent for legal services to fight -- rather
than agree with -- any policemarLYs union that makes an effort to protect the
jobs of the individuals who have done so much damage to our city.)
3. Do not fill Osha Davidson~s vacancy until his requests have been
fulfilled (see #1 above) and he has been respectfully invited to resume his
commission appointment.
4. Disarm all police on the beat downtown.
5. JOIN with the Shaw family in seeking an independent, federal
investigation of the August 30 killing of Eric Shaw.
6. Assure that all who speak out, or tell their experiences, or express-
their opif~ons on the issues of police reform will be free of police
reprisals or harassment of any kind.
7. Name the civic center after Eric Shaw.
Anonymous
rusty. mart in@pobox. com
http: //pobox. com-/-
(319) 354-7220
Date: Wed, 18 Dec 96 09:00:58 CST
From: Daughert@act.org
Reply to: jcnews@yosemite.leepfrog.com
To: jcnews@yosemite.leepfrog.com
Cc: Carsner@act.org
Subject: JCNEWS: New "Burglar Response Policy"
WSUI reported this morning that Winkelhake has notified business
owners of a new "Burglar Response Policy" that says the police, before
investigating a possible burglary at the business, must contact four
persons designated by the business owner.
Doesn't this seem rather a sulky and punitive (and unworkable)
reaction from the police chief? Is this Winkelhake's idea of a
response to public outrage about Eric Shaw's death? To me, the
message seems to be, "Okay, if you don't let us shoot an innocent
person once in awhile, we'll just ask everyone's permission before we
EVER do ANYTHING and let's see how you like that!"
Go ahead, Chief Winkelhake. Take your toys and go home.
<julia.daugherty@pobox.com>
Date: Wed, 18 Dec 1996 09:23:13 -0600
From: Alan Nagel <Alan-Nagel@UIOWA.EDU>
Reply to: jcnews@yosemite.leepfrog.com
To: jcnews@yosemite.leepfrog.com
Subject: Re: JCNEWS: New "Burglar Response Policy"
At 09:00 AM 12/18/96 CST, you wrote:
>WSUI reported this morning ... a new "Burglar Response Policy" that says
the police, ... contact four persons designated by the business owner.
Isn't that ONE OF FOUR?
Let's think calmly here:
The policy is not self-evidently good or bad.
owner/lessor want police going in because
a)
b)
c)
d)
Does a business or office
the burglar alarm notifies them
a door is open b') without signs of breaking
b'') with " ,, ,,
a window is open c') without " " "
c'' with " " "
[let experts fill in other conditions]
IMHO having a widely varying set of rules for each place puts too much
burden in too many places. Whether some variance is a good idea may be
worth pursuing.
But should an office, retail workplace, workshop, lab, etc. each have a set
of coded signs outside like the A/B/C etc. of fire-notice info? Seems doubtful.
AFN
Date: Wed, 18 Dec 96 09:51:15 CST
From: Daughert@act.org
Reply to: jcnews@yosemite.leepfrog.com
To: jcnews@yosemite.leepfrog.com
Subject: Re[2] : JCNEWS: New "Burglar Response Policy"
At 09:00 AM 12/18/96 CST, you wrote:
>WSUI reported this morning ... a new "Burglar Response Policy" that says
the police, o.. contact four persons designated by the business owner.
AFN wrote: Isn't that ONE OF FOUR?
Not according to WSUI's report. --Julia
Subj: JCNEWS: Re: anonymous JC News
Date: 96-12-19 11:26:05 EST
From: krenquis@BLUE,WEEG. UIOWA. EDU (renquist kathleen)
Sender: jcnews@yosem ite. leepfrog.com
Reply-to: jcnews@yosem ite. leepfrog. com
To: jcnews@yosemite. leepfrog. com
Rusty,
One of the "rules" early in RM News and JC News history was that there
were to be no anonymous posts. As I recall, you were the one who
requested this.
Regarding the Anonymous post: If the message has some truth to it,
then there needs to be further investigation. If it is speculation, a
lot of public servants will have their lives and reputations ruined.
Eric Shaw's parents and friends have suffered terribly, but
if there is no truth in the anonymous statements, their grief will never
be resolved and qualified persons wishing to serve the public will think
twice before doing so.
This type of JC News post disturbs me. Anyone can speculate.
Kathleen Renquist
................... Headers ......
From majordom@yosemite. leepfrog.com Thu Dec 19 11:25:24 1996
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Date: Thu, 19 Dec 1996 09:46:17 -0600 (CST)
From: renquist kathleen <krenquis@BLUE.WEEG. UIOWA. EDU>
X-Sender: krenquis@black.weeg. uiowa.edu
To: jcnews@yosemite.leepfrog.com
Subject: JCNEWS: Re: anonymous JC News
In-Reply-To: <3.0.32.19961218152014.006e9b24@soli. inav. net>
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Thursday December 19, t996 America Online: Lisa52240 Page: I
Subj: JCNEWS: Anonymous Postings
Date: 96-12-19 11:39:34 EST
From: P BURCH@DENTISTRY-PO. DENTISTRY. UIOWA. E DU
Sender: jcnews@yosemite. leepfrog.com
Reply-to: jcnews@yosemite. leepfrog. corn
To: jcnews@yosemite. leepfrog.com (JC News)
Kathleen Renquist says:
This type of JC News post disturbs me. Anyone can speculate.
I agree completely. Someone anonymously speculating about police plots to
assassinate innocent civilians reminds me strongly of the conspiracy areas of
Usenet News. If there is ANY reason to believe this posting was anything other
than the ravings of a paranoid delusional, then the poster should stand behind
his/her arguments with a name and the facts that support his/her speculations.
Anything else reduces the entire argument to the level of particularly nasty
rumor.
Pat Burch
................... Headers .............
From majordom@yosemite.leepfrog.com Thu Dec 19 11:38:41 1996
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Date: Thu, 19 Dec 96 10:28 CST
Subject: JCNEWS: Anonymous Postings
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Thursday December t9, 1996 America Online: Lisa62240 Page:
12 December 1996
Chief R. J. Winkelhake
Iowa City Police Department
Civic Center
Iowa City, Iowa 52240
Dear Chief Winkelhake:
Recently we had to remove our 17 year old daughter, Joanna, from our home. This
was done as a last resort and on the advice of many counselors, family members,
friends, etc. We were hoping that in doing so, our daughter would realize the course
she is taking in life is not a wise one, and that she would have to take responsibility for
her actions.
On Monday, December 9, we arrived home to find our daughter had broken into our
home, was still there and busy going through the house gathering up things to take.
She became abusive and we phoned 911. Within only a few short minutes two police
officers, Sgt. Vicki Lalla and Officer Denise Shaffer arrived.
We are writing to you to let you know we think these two officers are superb. Not only
did they diffuse a potentially volatile situation in short order, but remained in our
home and tried to help us with this unfortunate situation by providing us with
information, advice, and counseling to our daughter and to us. They did so in a
caring, professional and understanding manner. When dealing with our daughter,
they were straightforward and serious, but kind.
In addition, after the initial disturbance, Sgt. Lalla continued to talk with our daughter
and ultimately suggested that we all have some cooling down time. Both officers
realized that just as we didn't want to have to put our daughter out of our home, our
daughter was scared and also wanted to come back. However, there were (are) many
problems that need to be worked through before this can happen. Sgt. Lalla suggested
we spend the next few hours putting our thoughts on paper and our daughter doing
the same and then-meeting again at 5:00 that afternoon to go over all of our concerns.
We believe after our daughter left our home and the officers left, that Sgt. Lalla
continued spending time with our daughter counseling her and helping her with her
thoughts.
Unfortunately, our daughter did not meet us at the appointed time and the issues are
still not resolved; she is still out of the house. However, this does not in any way lessen
the fact that these two officers went out of their way to help resolve this situation.
~imalion is rotary ne,w..,.to us '..al/d...'~ 5gt, Lalla and Office~ Shaffe'" ' "~: .....
,.: ~. ~ ..., ....... r prevented what.
could have turned tnto a ver~.~ij~ltt~tion from aemn~ nut of h~.,a w~__ ._~_~ .-,.
y gave us (agencms to ~?~. ~ta.c~,~tc.),has been very helpful to us. We reall believe
both Sgt. Lath and Offi~b~'r~' ~:i:Went 'above and ~------~' L2.i ......~Y_ ...... .;.
., ~ . ~: ....." ~,~y,,,,: m~ w~ are very grateflil to
mere. Iliarig you. ' '.
S'mcerely,
Kathy Shaffer-Cumby and Kevin Cumby
422 7th Avenue South
Iowa City, IA 52245
Cc:
Sgt. Vicki Lalla
Officer Denise Shaffer
APPROVED
Minutes
PATV Board of Directors
Thursday, October 17, 1996, in the second floor conference room of the
Iowa City Public Library
Present: Vicky Grube, Derek Maurer, Scott Murray, Chris Randall, and Trey
Stevens
Staff: Jim Haverkamp
BTC: Betty McKray
Public: Theresa Carbrey, Tim Clancy, and Tim Walch
Absent: Mose Hayward
Call to Order:
Maurer called the meeting to order at about 7:30 p.m.
Approval of July and September Minutes:
On a motion by Randall and Murray, the board approved minutes of the July
and September meetings.
Board Announcements:
Randall reported that her daughter Tracy gave birth to a seven-pound, fourteen
ounce baby girl named Handah. This is Randali's first grandchild.
Brief Public Announcements:
Tim Clancy urged everyone to vote in the upcoming general election.
Reports:
BTC: McKray reported that the commission discussed numerous items relating
to TCI, its system upgrade, delinquent billing practices, and rate regulation. The
commission also discussed the new PATV contract, disbursal of pass-through
funds, and the commission's role with respect to the Iowa City City Council. The
commission postponed discussion of revised guidelines for the Government
Information Channel.
CHAIR: Maurer reported that the new PATV contract has been finalized, and
that a camcorder, tripod, and related equipment are now available for checkout
from the Coralville Public Library. Coralville Library staff have been very
cooperative and eager to help make this new program a success. One item
from the contract remains to be negotiated, and that is development of criteria
for the cities of Iowa City and Coralville to assess PATV's performance; this
must be done within six months of the date of implementation of the contract.
Maurer expressed his hope that the assessment criteria would measure the
success of PATV's operations rather than measuring the means used to
achieve stated goals.
MANAGEMENT: Haverkamp reported that he and Director Ren6 Paine
conducted a workshop for Coralville Public Library staff in order to initiate this
APPROVED
new service; library staff will report on the level of use of the equipment. Also,
PATV held an open discussion of public access on Sunday, Oct. 20; the
purpose of the discussion was to solicit opinions on what PATV can do to
increase its effectiveness in the community. Iowa City Cable Administrator
Drew Shaffer presented a history of public access in Iowa City, and several
producers contributed to a lively discussion. Also, PATV's annual meeting will
take place Thursday, Nov. 21, at 7 p.m. in Meeting Room A. The staff needs
help setting up, providing food, and cleaning up afterwards.
Old Business:
Maurer reviewed the situation with regard to board membership. Three
members have resigned from the board in recent months, leaving three actual
vacancies: Greg Easley (term ending 1997), Steve Wurtzler (term ending 1996),
and Kim Painter (term ending 1998). In addition, Stevens will leave his term
with two years remaining at the end of this year, and Murray expects to leave
the board when his term expires at the end of this year. Hayward, whose term
expires at the end of this year, would like to continue serving on the board but
will probably leave Iowa City after he graduates from City High School next
June.
So far three individuals have indicated they are definitely willing to serve on the
board: Tim Clancy, Verne Kelley, and Tim Walch. Other individuals have
indicated they are interested as well.
After much discussion, the board unanimously approved a motion by Stevens
and Randall to appoint the following individuals to the board, effective
immediately: Tim Clancy, Verne Kelley, and Tim Walch. In addition, Hayward
will be appointed to the vacant seat whose term ends in 1997. Thus, the new
configuration of the board is as follows:
Terms ending in 1996:
Kelley (appointed; replaces Hayward)
Murray (elected)
Walch (appointed; replaces Wurtzler)
Terms ending in 1997:
Grube (elected)
Hayward (appointed; replaces Easley)
Maurer (elected)
Terms ending in 1998:
Clancy (appointed; replaces Painter)
Randall (elected)
Stevens (appointed)
On a separate motion by Stevens and Randall, the board also appointed Kelley
and Walch to the new terms ending in 1999. The board will recruit someone to
nominate for election to the board at the annual meeting; the term of this elected
seat will end in 1999. The board will also recruit someone to appoint to
2
APPROVED
Stevens's unexpired term when he leaves the board at the end of this year, and
that person's term will end in 1998.
New Business:
The discussion, "What is PATV?" was deferred indefinitely.
Adjournment:
The meeting adjourned at about 8:50 p.m.
' ' To~'IOWA CITY CLERK From~ Jo Hoqark¥ 12-18-9§ 8:32am p, M of 4
Jehnson Cotm~
IIOWA ~
Don Sehr, Chairperson
Joe Bolkcom
Charles D. Duffy
Stephen P. Lacina
Sally Stutsrnan
1. Call to order 9:00 a.m.
BOARD OF SUPERVISORS
December 19, 1996
FORMAL MEETING
Agenda
2. Action re: claims
3. Action re: formal minutes of December 12th.
4. Action re: payroll authorizations
5. Business from the Planning and Zoning Administrator.
a) Final consideration of application of Z9629 of Stephen and Sandra
Flatgard.
b) Second and final consideration of application of Z9652 of Stephan
Mann.
c) Final consideration of application of Z9653 of Timberwood Estates.
d) Final consideration of the following Zoning Ordinance:
e)
t)
1. An amendment to the Johnson County Zoning Ordinance, as
provided in Chapter 331.302 of the Code of Iowa, to make statutory
corrections which may adjust language to reflect current practices,
insert earlier omissions, delete redundancies and
inaccuracies, delete temporary language, resolve inconsistencies
and conflicts, update ongoing provisions, or remove ambiguities,
and providing effective and retroactive applicability dates.
Discussion/action re: to set the public hearing to amend application
Z8717 for Tom Cannon.
Other
913 SOUTH DUBUQUE ST.
P.O. BOX1350
IOWA CITY, IOWA 52244-1350
TEL: (319) 356-6000
FAX: (319) 356-6086/~ q
1o,'IOWA CiTY CLERR From, Jo Hogarty 1~-18-96 8:32am p, 3 of 4
Agenda 12-19-96
Page 2
6. Business from the County Auditor.
a) Action re: permits
b) Action re: reports
c) Other
7. Business from the County Attorney.
a) Report re: other items.
8. Business from the Board of Supervisors.
a) Motion authorizing the Chairperson to sign Chapter 28E agreement
between Johnson County and the Iowa Department of Human Services
for the provision of human services.
b) Action re: S.E.A.T.S. office hours for reservation purposes.
c) Action re: replacement of county unit #20 (1987 Osh Kosh Truck) for a
1997 Osh Kosh Truck.
d) Action re: Tax Abatement Resolution.
e) Action re: appointments to the boards and commissions of the
following:
1. Board of Health
2. Compensation Commission
3. Conservation Board
4. Historic Preservation
5. Iowa City Riverfront and Natural Areas Commission
6. Senior Center Commission
7. Cluster Board/Social Welfare Board
8. Zoning Board of Adjustment
9. Zoning Commission
10. Johnson County/Iowa City Airport Zoning Board of Adjustment
11. Judicial Magistrates Commission
12. Johnson County Medical Examiner
Other
To:'IO~A CITV CLERK From: Jo Hoqazt¥ 1R-18-96 8,3Ram p, 4 of 4
Agenda 12-19-96
Page 3'
Adjourn to informal meeting.
a) Business from Amy Ruth, Chairperson for the Johnson County
Historical Commission re: Tax Abatement Resolution/discussion.
Inquiries and reports from the public.
Reports and inquiries from the members of the Board of Supervisors.
d) Report from the County Attomey.
e) Other
f) Discussion re: Ambulance Director job description.
10. Adjournment.
IOWA CITY POLICE DEPARTMENT
410 EAST WASHINGTON STREET, IOWA CITY, IOWA 52240
(319) 3566275 · FAX # (319) 356-5449
MEDIA RELEASE
December 19, 1996
The Iowa City Police Department is investigating a report of an attempted
abduction. It was reported that at 3:40 pm on Wednesday, 12-18 a student
walking home from school was approached by an unknown male. The man was
driving a smaller blue pickup truck when he pulled up beside the 12 year
old girl and asked her to get in the truck. The man identified himself as
a friend of her father and that her father requested him to give her a ride
home. She refused and continued walking home. The truck drove off. The
incident occurred near Friendship St. and 3rd Ave, in Iowa City.
The man was described as a white male, in his 40's, with short straight
brown hair. 'Anyone who may have information on this attempted abduction is
asked to call the Iowa City Police Department at 356-5275. The case
remains under investigation.
Sgt. Jim Steffen
Memorandum
CITY OF I0 WA CITY
From:
Date:
Re:
City Council and City Manager
December 17, 1
Fiscal 1996 Annual Financial Report
I am pleased to presnt the City's comprehensive annual
financial report (CAFR), for the fiscal year ended June 30,
1996. The report will be submitted for the Government Finance
Officers Association's Certificate of Achievement for
Excellence in Financial Reporting.
The Certificate of Achievement is the highest form of
recognition in governmental accounting and financial
reporting. The GFOA is a nonprofit professional association
serving 12,625 government finance professional with offices
in Chicago, Illinois, and Washington, DC.
The City has received the award for each of the past eleven
years.
CITY OF I0 WA CITY, I0 WA
COMPREHENSIVE ANNUAL
FINANCIAL REPORT
For the Fiscal Year Ended June 30, 1996
COMPREHENSIVE ANNUAL
FINANCIAL REPORT
CITY OF IOWA CITY, iOWA
FOR THE FISCAL YEAR ENDED JUNE 30, 1996
PREPARED BY:
DEPARTMENT OF FINANCE
CITY OF IOWA CITY, IOWA
INTRODUCTORY. SECTION
CITY OF IOWA CITY, IOWA
TABLE OF CONTENTS
June 30, 1996
INTRODUCTORY SECTION
Table of contents .......................................................
Listing of City officials ...............................................
Organizational chart ....................................................
Letter of transmittal ...................................................
Government Finance Officers Association Certificate of
Achievement for Excellence in Financial Reporting ................ ~.-.
FINANCIAL SECTION
INDEPENDENT AUDITORS' REPORT ............................................
GENERAL PURPOSE FINANCIAL STATEMENTS
Combined balance sheet, all fund types and account groups ............
Combined statement of revenues, expenditures and changes in
fund balances(deficit), all governmental fund types and
expendable trust funds .............................................
Combined statement of revenues, expenditures/expenses and
operating transfers, non-GAAP basis - budget and actual,
all budgeted funds .................................................
Combined statement of revenues, expenses and changes in total
equity, all proprietary fund types .................................
Combined statement of cash flows, all proprietary fund
types ..............................................................
Notes to financial statements ........................................
COMBINING AND INDIVIDUAL FUND FINANCIAL STATEMENTS AND OTHER
SUPPLEMENTAL INFORMATION
Special Revenue Funds
Combining balance sheet ............................................
Combining statement of revenues, expenditures and changes
in fund balances (deficit) .......................................
Capital Projects Funds Combining balance sheet ............................................
Combining statement of revenues, expenditures and changes
in fund balances (deficit) .......................................
Enterprise Funds Combining balance sheet ............................................
Combining statement of revenues, expenses and changes
in total equity (deficit) ........................................
Combining statement of cash flows ..................................
Internal Service Funds Combining balance sheet ............................................
Combining statement of revenues, expenses and changes
in total equity ..................................................
Combining statement of cash flows ..................................
Trust and Agency Funds
Combining balance sheet, all trust and agency funds ................
Combining statement of changes in assets and liabilities,
all agency funds .................................................
Other supplemental information
Summary of bonded indebtedness, debt service requirements
to maturity (including interest) .................................
Paqe
1
3
4
5
14
15
18
24
26
31
32
34
64
65
68
69
72
74
76
80
81
82
84
85
88
CITY OF IOWA CITY, IOWA
TABLE OF CONTENTS
June 30, 1996
~aq,e
STATISTICAL SECTION (Unaudited)
General governmental expenditures by function and transfers
to other funds ....................................................... 90
General governmental revenues by source and transfers from
other funds .......................................................... 92
Property tax budgets and collections .................................... 94
Property tax rates and tax dollars budgeted ............................. 95
Property tax, road use tax and hotel/motel tax revenues ................. 96
Assessed and estimated actual value of taxable property
and exempt property ................................................... 97
Property tax rates, all direct and overlapping governments .............. 98
Principal taxpayers and employers ....................................... 99
Special assessment collections .......................................... 100
Ratio of net general obligation bonded debt to assessed value
and net bonded debt per capita .............................. ~ ........ 101
Ratio of annual debt service expenditures for general bonded
debt to total general governmental expenditures ...................... 102
Computation of direct and overlapping debt .............................. 103
Schedule of revenue bond coverage ....................................... 104
Demographic statistics .................................................. 105
Property value, building permits and bank deposits ...................... 106
Parking rates ........................................................... 108
Schedule of liability and property insurance in force ................... 109
Miscellaneous statistical data .......................................... 110
COMPLIANCE SECTION
Independent auditors' report on the supplementary schedule of
federal financial assistance ......................................... 113
Schedule of federal financial assistance ................................ 114
Notes to schedule of federal financial assistance ....................... 116
Independent auditors' report on the internal control structure
based on the audit of the financial statements ....................... 117
Independent auditors' report on compliance based on the audit
of the financial statements .......................................... 119
Independent auditors' report on compliance with specific
requirements applicable to major federal financial assistance
programs ............................................................. 120
Independent auditors' report on compliance with general
requirements applicable to federal financial assistance .............. 122
Independent auditors' report on compliance with requirements
applicable to nonmajor federal financial assistance
program transactions ................................................. 124
Independent auditors' report on the internal control structure
used in administering federal financial assistance ................... 125
Schedule of findings and questionedcosts ............................... 128
Independent auditors' report on State Auditors' requirements ............ 135
Compliance with legal requirements ...................................... 136
2 ~
CITY OF IOWA CITY, IOWA
LISTING OF CITY OFFICIALS
June 30, 1996
ELECTED OFFICIALS
Mayor ....................................................... Naomi Novick
Council Member ............................................... Larry Baker
Council Member ............................................... Karen Kubby
Council Member and Mayor Pro tem ............................ Ernie Lehman
Council Member ............................................. Dee W. Norton
Council Member ........................................... Dean Thornberry
Council Member ............................................ Dee Vanderhoef
APPOINTED OFFICIALS
City Manager ........................................... Stephen J. Atkins
City Clerk ................................................ Marian K. Karr
City Attorney ......................................... Linda Newman Woito
DEPARTMENT DIRECTORS
Assistant City Manager ................................... Dale E. Helling
Director of Housing and Inspection Services .......... Douglas W. Boothroy
Library Director ............................................. Susan Craig
Director of Planning & Community Development .............. Karin Franklin
Director of Parking and Transit ............................ Joseph Fowler
Senior Center Coordinator (acting) ........................ Linda Kopping
Airport Manager ......................................... Ronald J. O'Neil
Fire Chief .................................................. Andrew Rocca
Director of Public Works ............................ Charles J. $chmadeke
Parks and Recreation Director ......................... Terry G. Trueblood
Chief of Police ......................................... R. J. Winkelhake
Director of Finance ..................................... Donald Jo Yucuis
3
AI r~o~t. Boards &
Colml salon CcmilssIons
Brc~d~nd
---Civil Ri~hts
' ~--Peraonhel Acbilnlst,rBLion
Irec~or/
----Aclmlnist,ra%lon
---CBDMaintenince
---CeMet,ery
---Forest,ry
· --Govarnn~nt Buildings
---Parks
---~ecree~ion
City of Iowa City,
Or!~nizatioo~l Chart
CI
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~Trea~n~
December 6, 1996
CITY OF I0 WA CITY
To the Citizens, Honorable Mayor, Members
of the City Council and City Manager
City of Iowa City, Iowa
The Comprehensive Annual Financial Report of the City of Iowa City, Iowa (the
"City") for the fiscal year ended June 30, 1996 is submitted herewith in accordance
with the provisions of Chapter 11 of the Code of Iowa. This report was prepared by
the City's Finance Department. Responsibility for both the accuracy of the data
presented and the completeness and fairness of the presentation, including all dis-
closures, rests with the City. I believe the information, as presented, is accurate
in all material respects, is presented in a manner designed to fairly set forth the
financial position and results of operations of the City, as measured by the finan-
cial activities of its various funds and that all disclosures necessary to enable
the reader to gain the maximum understanding of the City's financial affairs have
been included.
To facilitate the understanding of the City's financial affairs, this report is or-
ganized into four sections: introductory, financial, statistical and compliance.
The introductory section contains the table of contents, listing of City officials,
an organizational chart and this letter of transmittal. The financial section con-
tains the independent auditors' report, the general purpose financial statements,
the notes to the financial statements and the combining and individual fund finan-
cial statements. The statistical section contains comprehensive statistical data
which is intended to provide a broader and more complete understanding of the finan-
cial and economic trends of the City. The City is required to undergo an annual
single audit in conformity with the provisions of the Single Audit Act of 1984 and
U.S. Office of Management and Budget ("OMB") Circular A-128, Audits of State and Lo-
cal Governments. Information related to this single audit, including the schedules
of federal financial assistance, findings and questioned costs, and independent
auditors' reports on the internal accounting and administrative controls and compli-
ance with applicable laws and regulations, are included in the compliance section of
this report.
Chapter 11 of the Code of Iowa requires an annual audit of the financial condition
and transactions of the City. This requirement has been complied with and the inde-
pendent auditors' report is included in this report. It must be emphasized that
this opinion includes all fund types and account groups of the City and the results
of all the fund types operations and cash flows of its proprietary fund types for
the year ended June 30, 1996. In the opinion of our auditors, the financial state-
ments are presented fairly and are in conformity with generally accepted accounting
principles.
The Reporting Entity and City Services
A basis for preparing this financial report for the City was the identification of
the reporting entity. Various potential component units were evaluated to determine
whether they should be reported in the City's financial report. A component unit
was considered to be a part of the City's reporting entity when it was concluded
that the City was financially accountable for the entity or the nature and signifi-
cance of the relationship between the City 'and the entity was such that exclusion
would cause the City's financial statements to be misleading or incomplete. There
were no component units required to be included.
The financial statements and schedules of the City include the financial activities
resulting from the provision of services through the City's 14 basic departments
which are under the control of the City Council:
Administration
Airport
City Attorney
City Clerk
Finance
Fire
Housing & Inspection
Services
Library
Parking & Mass
Transportation
Parks & Recreation
Planning & Community
Development
Police
Public Works
Senior Center
This report does not include financial statements of the Iowa City Community School
District or the Iowa City Conference Board which governs the City Assessor's Office,
as they are administered by independent and autonomous Boards and are not legally a
part of the City or subject to control by the City Council.
Economic Condition and Outlook
The City's economic strength is based upon education, medical services and diversi-
fied manufacturing. The University of Iowa is the City's largest employer with over
20,000 employees and The University of Iowa Hospitals and Clinics is the largest
university-owned teaching medical center in the United States. The stability of the
University of Iowa, coupled with the City's sound base of industrial and commercial
interests, will continue to help shield the City from the negative economic impacts
of inflation and unemployment. The City also has a significant number of private
employers which have a history of providing stable and increasing employment in the
community.
The City continues to see sustained production in our major local industries. Con-
tinued economic development efforts involving the Iowa City and Coralville Chambers
of Commerce, local private interests, the University of Iowa and other surrounding
communities through participation as members of the .Iowa City Area Development, are
positive. In addition, the corridor between the City and Cedar Rapids has been
identified as one of two major growth areas for new business development in the
state of Iowa. Continued developments in that area have shown a favorable impact
upon the City's economy°
Although there are budget challenges facing the University of Iowa and The Univer-
sity of Iowa Hospitals and Clinics, the City's economy as a whole continues to grow°
Other major employers have maintained their workforce size. For the first six
months of 1996, the unemployment rate for Johnson County continued to remain low at
between 2.4% and 2.8%. This compares to 2.2% and 3.0% for the same time period in
1995. The City has consistently experienced modest increases in assessed property
valuations. New housing continues to be relatively strong with 165 new single-
family houses added to the tax rolls for the fiscal years ended June 30, 1994, 254
in 1995 and 372 in 1996, respectively. The total residential assessed value added
was over $40.2 million. This, along with the low unemployment rate, continues to be
indicative of the City's economic well-being.
In preparing the financial plan for the three-years ending June 30, 1997, the proc-
ess of budget balancing has again been most difficult. With the latest round of tax
limitations imposed by the state (specifically the residential rollback factor de-
crease from 67.5% of assessed value in 1995 to 59.3% of assessed value in 1996) and
other federal and state regulations and mandates, the municipal service needs for
our growing community are difficult to satisfy. The ultimate outcome is that local
financial resources are, by law, being directed to fulfill the state and federal
agendas and, thereby, further lessening local discretion.
A special census began in August 1996. The City expects 'the population to be ap-
proximately 64,250 compared to the 1990 census of 59,738. If the increase in popu-
lation is confirmed, then additional road use tax funds will be received from the
State of Iowa.
In balancing the budget for the three-year period ended June 30, 1996, the City at-
tempted to avoid any substantial reduction in service levels, wherever practical. In
addition, our planning has been. directed at maintaining our current fiscal strength
and avoiding any erosion of that fiscal position, including the City's Aaa bond rat-
ing.
A continuing major objective in the three-year financial plan was to increase and
strengthen the City's cash reserve position. In addition, procedures were adopted
to allocate unreserved fund balances between the contingency and undesignated fund
balances. The contingency fund is available during the fiscal year for unantici-
pared and unbudgeted expenditures, while the undesignated fund balance is intended
to be maintained as working capital. The City is committed to drawing from the un-
designated fund balance only in emergency situations. This unreserved fund balance
allocation along with specific budgeting techniques has allowed the City to increase
or maintain fund balances over the past year.
The City continues to pursue cooperative efforts with other local governments. Joint
funding, purchasing, planning and other efforts allow us to meet mandates for new
and improved services in the future at the most reasonable cost. Joint cooperation
currently encompasses regional transportation planning, human services, solid waste
management planning, a hazardous materials response program, an enhanced 911 emer-
gency communications system, community relations and education on drug and alcohol
abuse, joint operation of an animal control facility, joint operation of an indoor
swimming pool facility and joint economic development efforts. While such coopera-
tive efforts are not new in concept, the City expects to enter into more such agree-
ments with neighboring governmental subdivisions, as well as with the University of
Iowa.
There are many signs that the City remains healthy and vibrant with great promise
for the future. The new eye clinic at the The University of Iowa Hospitals and
Clinics has opened and a new parking ramp is being constructed next to the Pomerantz
Family Pavilion. The University of Iowa is also building a Center for University
Advancement and remodeling Schaeffer Hall among other construction projects. The
City continues to see sustained production in the major local industries. Industrial
and commercial interests within the community have continued to thrive.
The City will be challenged during the next couple of years to maintain its vitality
through greater economic development efforts, fiscal restraint in local government
and continued cooperation among local government officials. We are confident that
the City is positioning itself to better meet the needs of the community in the fu-
ture through more effective long-term financial .planning, and increased financial
strength and stability of the City. The City Council and its staff are committed to
managing the City's destiny well into the future.
Major Initiatives
A new water treatment facility and improvements to the ~xisting distribution system
totaling approximately $50 million will be phased in over the next four years. Phase
I of a three-phase project totaling $6.1 million began during the fiscal year ended
June 30, 1996. Phase II totaling approximately $12 million will start in fiscal
year 1997 and the final phase, which is the construction of a new water treatment
facility totaling approximately $36 million, will begin in 1999. Water user fees
were increased by 35% and 30% on March 1, 1995 and 1996, respectively, to provide
funding for the repayment of the General Obligation bonds issued to pay for these
projects. Future increases in user fees and issuances of revenue bonds are planned
over the next five years.
Landfill projects totaling $2.5 million for leachate control, a new lift station, a
new landfill cell and the closure of old cells were completed during 1996. These
projects were paid from tipping fees at the landfill.
A three-phase wastewater treatment project was started in fiscal year 1996 to comply
with federal regulations. Phases I and II totaling $23.8 million to connect the ex-
isting two treatment plants are in progress with an estimated completion date of mid
to late 1997. Phase III is the construction of a new wastewater treatment plant ad-
jacent to the existing south plant totaling approximately $15.2 million and will be
started in 1998. Wastewater user fees were increased 35% and 15% on March 1, 1995
and 19'96, respectively. The City has planned for rate increases over the next four
years and the issuance of revenue bonds to provide funding for these projects.
The Iowa City Municipal Airport is in the process of upgrading their master plan.
The estimated cost of $10 million will be phased in over the next five years. The
City is anticipating receiving 90% federal funding and 10% local funding for this
project.
The Library Board of Trustees has proposed an expansion of its existing facility.
Preliminary studies were completed during fiscal year 1996. It is anticipated that
the project could cost as much as $17 million° Voter approval is needed prior to
proceeding and may occur in 1997.
The Iowa City Housing Authority provides rental assistance for 877 units, with an
annual contribution contract with the Federal Government of $3.2 million. Community
Development Block Grant monies totaling approximately $900,000 were utilized for re-
habilitation and renovation of both owner-occupied homes and rental units during
fiscal year 1996o
Financial Information, Management and Control
A detailed understanding of the financial position and operating results of the City
is provided in the Comprehensive Annual Financial Report. Presented below is a
brief description of financial information, management of financial resources and
obligations, and control techniques applicable to financial resources, obligations,
and information.
The basis of accounting used determines when revenues and expenditures or expenses
are recognized in the accounts and reported in the financial statements. All gov-
ernmental funds and expendable trust funds are accounted for using the modified ac-
crual basis of accounting. Their revenues are recognized when they become measur-
able and available. Expenditures are generally recognized under the modified ac-
crual basis of accounting when the related fund liability is incurred. All proprie-
tary funds are accounted for using the accrual basis of accounting. Their revenues
are recognized when they are earned.
In developing and evaluating the City's accounting control system, consideration is
given to the adequacy of internal accounting controls. Accounting control comprises
the plan of organization and the procedures and records concerned with the safe-
guarding of assets and the reliability of financial records and consequently are de-
signed to provide reasonable assurance that transactions are executed in accordance
with management's general or specific authorization; transactions are recorded as
necessary (1) to permit preparation of financial statements in conformity with gen-
erally accepted accounting principles or any other criteria, such as finance-related
legal and contractual compliance requirements applicable to such statements, and (2)
to maintain accountability for assets; access to assets is permitted only in accor-
dance with management's authorization; and the recorded accountability for assets is
compared with the existing assets at reasonable intervals and appropriate action is
taken with respect to any differences.
.The definition of accounting control encompasses reasonable, but not absolute,
surance that the objectives expressed in it will be accomplished by the system° The
concept of reasonable assurance recognizes that the cost of internal control should
not exceed the benefits expected to be derived. The benefits consist of reductions
in the risk of failing to achieve objectives implicit in the definition of account-
ing control.
All internal control evaluations occur within the above framework. We believe that
the City's internal accounting controls adequately safeguard assets and provide rea-
sonable assurance of proper recording of financial transactions.
Single Audit: As a recipient of federal financial assistance, the City is responsi-
ble for ensuring that adequate internal controls are in place to ensure compliance
with applicable laws and regulations related to those programs. These internal ac-
counting and administrative controls are subject to periodic evaluation by the
City's management.
The results of the City's single audit for the fiscal year ended June 30, 1996 pro-
vided no instances of material weaknesses in the internal controls or significant
violations of applicable laws and regulations based upon the audit of the general
purpose financial statements.
Budget: The City adopts a two-year budget which includes both operations and capi-
tal improvements. The state requires at least a one-year operating budget. While
legal spending control is exercised at the program level, management control is ex-
8
ercised on a major objective of expenditure basis at budget decision unit levels
within funds. Encumbrance accounting is utilized in all funds for budgetary con-
trol. Encumbrances outstanding at year-end for the governmental fund types are re-
flected as reservations of the fund balances. Appropriations which are not encum-
bered lapse at the end of the year.
Retirement Plans: With the exception of police and fire employees, substantially
all permanent City employees are covered by the Iowa Public Employees Retirement
System ("IPERS"). The state annually sets the contribution rate for all municipal
entities and covered employees. All covered employees are required to contribute
3.7% of a maximum salary of $44,000, while employers contribute 5.75%. There is no
allocation or measurement of unfunded liability to any municipal entity and, upon
the retirement of employees, the IPERS has the sole responsibility for their bene-
fits. The City has no responsibility to pay employee pension benefits of the IPERS
system besides the required contribution.
The City's police and fire employees are covered by the Municipal Police and Fire
Retirement System of Iowa ("MPFRSI"). This state-wide system is a cost-sharing mul-
tiple-employer public employee retirement system. The state annually sets the con-
tribution rate for all municipal entities and employees. The City has no responsi-
bility to pay employee pension benefits of MPFRSI besides the required contribution.
Comparative information concerning the contributions made to the IPERS and MPFRSI
for the year ended June 30, 1996 is as follows:
IPERS MPFRSI
Employees' contributions
Employer's contributions
Covered payroll
Number of employees
Contributions as a percentage
of active member payroll:
City
Employees
$ 516,438 $ 404,606
802,479 764,255
13,956,501 4,325,221
564 121
5.75% 17.66%
3.70% 9.35%
The accounts of the City are organized on the basis of funds and account groups,
each of which is considered a separate accounting entity. The operation of each
fund is accounted for by a separate set of self-balancing accounts that comprise its
assets, liabilities, fund equity, revenues, and, as applicable, expenditures and ex-
penses. The individual funds account for the governmental resources allocated to
them for the purpose of carrying on specific activities in accordance with special
regulations, restrictions, or limitations. The funds used by the City are grouped
into three broad fund types and seven generic funds as follows:
Governmental funds Governmental funds are used to account for the programs and ac-
tivities of the governmental functions of the City.
General Fund: The General Fund serves as the general operating fund of the
City. It is used to account for all financial resources except those required
to be accounted for in another fund.
Special Revenue Funds: Special revenue funds are used to account for the pro-
ceeds of specific revehue sources (other than expendable trusts or major capi-
tal projects) that are legally restricted to expenditures for specified pur-
poses.
Debt Service Funds: The Debt Service Fund is used to account for the re-
sources devoted to the payment of interest and principal on long-term capital
obligation debt other than those payable from specific governmental funds and
enterprise funds.
Capital Projects Fund: Capital Project Funds are used to account for finan-
cial resources to be used for the acquisition or.construction of major capital
facilities (other than those financed by enterprise funds).
Proprietary funds Proprietary funds are used to account for ongoing organization
and activities that are similar to those found in the private sector.
Enterprise Funds: Enterprise funds are used to account for operations that
are financed and operated in a manner similar to private business enterprises
where the intent is that costs (expenses, including amortizations and depre-
ciation) of providing goods or services to the general public on a continuing
basis be financed or recovered primarily through user charges.
Internal Service Funds: Internal Service funds are used to account for the
financing of goods or services provided by one department or agency to other
departments or agencies of the governmental units, on a cost reimbursement ba-
sis.
Fiduciary funds Fiduciary funds are used to account for assets held by a governmen-
tal unit in a trustee capacity or as an agent for individuals, private organizations
and other governmental units and funds.
Trust and Agency Funds: Trust and agency funds are used to account for assets
held by the Expendable Trust Fund and agency funds.
Account groups In addition to the seven generic funds described above, the City
uses account groups to establish accounting control and accountability for the
City's general fixed assets and general long-term capital debt. ~The two account
groups are described below:
General Fixed Assets Account Group: The General Fixed Assets Account Group is
used to account for all fixed assets of the City other than those accounted
for in proprietary funds and certain other fiduciary funds.
General Lon9-Term Debt Account Group: The General Lon~-Term Debt Account
Group is used to account for all long-term debt of the City except debt ac-
counted for in specific governmental funds and proprietary funds.
General Governmental Financial Analysis= Revenue and transfers from other funds for
general governmental functions (General Fund, Special Revenue Funds and Debt Service
Fund) totaled $47,148,000 for the year ended June 30, 1996, an increase of 7.9% over
1995o Property taxes accounted for $19,255,000 or 40.8% of the total. Intergovern-
mental revenue increased by 16o6% or $2,141,000, due to large construction grants in
the Housing Authority Fund, a large increase in Road Use Tax monies and an increase
in the funds received for flood and other grants in the Community Development Block
Grant ("CDBG") Fund. Miscellaneous revenue increased by $311,000, an increase of
19.8% over 1995. This was due to the sale of Broadway Apartments in the Housing
Authority Fund and larger loan repayments in the CDBG Fund.
A comparative summary of the general governmental revenue and transfers from other
funds is as follows:
Percent Increase Percent
of (Decrease) of Increase
1996 Total From 1995 (Decrease)
(in thousands) (in thousands)
Property taxes $ 19,255
Licenses and permits 559
Intergovernmental revenue 15,001
Charges for services 2,657
Use of money and property 1,306
Miscellaneous 1,885
Transfers from other funds 6,485
Total $ 47,148
40.8% $ 785 4.3%
1.2 (46) (7.6)
31.8 2,141 16.6
5.6 (32) (1o2)
2.8 (53) (3.9)
4.0 311 19.8
13.8 352 5.7
lOO.___9o% 3,458
Expenditures and transfers to other funds for general governmental functions
(General Fund, Special Revenue Funds and Debt Service Fund) totaled $46,614,000 for
the year ended June 30, 1996, an increase of $5,789,000, or 14.2% over 1995. Capi-
tal outlay increased by 117.8% due to the General Fund's acquisition of land for
flood control and park projects and purchase of land and construction costs in the
Housing Authority Fund. Home and community environment operating expenses increased
by $938,000, or 11.4% over 1995 due to an increase in the number of privately owned
rental units that were reimbursed by the Housing Authority Fund and CDBG Fund expen-
10
ditures for payments to third-party groups for the acquisition of properties to be
used for affordable housing. Transfers to other funds increased by $766,000 or 8.5%
due to a one-time transfer from the General Fund to Information Services.
A comparative summary of general governmental expenditures and transfers to other
funds is as follows:
Percent
of Increase Percent
1996 Total From 1995 of Increase
(in thousands) (in thousands)
Current operating:
Community protection $ 9,389 20.14% $ 613 7.0%
Human development 5,849 12.5 291 5.2
Home and community
environment 9,132 19.6 938 11.4
Policy and administration 4,841 10.4 249 5.4
Capital outlay 5,140 11.0 2,780 117.8
Debt Service:
Principal 1,939 4.2 131 7.2
Interest 580 1.2 21 3.8
Transfers to other funds 9,744 20.9 766 8.5
Total $ 46,614 100.0% $ 5,789 14.__2%
Enter10rise Funds= The City has seven enterprise funds. Enterprise funds operate
primarily from user charges for services. In the Sanitation Fund, the solid waste
disposal fees did not increase during the year ended June 30, 1996. In the Parking
Fund, parking fees did not increase during the year ended June 30, 1996. The Water
Fund increased its fees approximately 25% to 40%. The Wastewater Treatment Fund in-
creased its fees approximately 15%. The Mass Transportation and Airport Funds opera-
tions continue to be subsidized by transfers of property tax revenues from the Gen-
eral Fund, with these transfers representing 59% and 36% of these funds' total reve-
nue, respectively.
Debt Administration= The ratio of net general obligation bonded debt to assessed
valuation and the amount of net tax supported debt per capita are useful indicators
of the City's debt position to management, citizens and investors. These statistics
for the City as of June 30, 1996 were as follows:
Ratio of Net Tax
Net Tax Supported Supported
Debt to Assessed Debt Per
Amount Value Capita
Net tax supported debt
$9,031,223 $3.81 : $1,000 $140
Outstanding general obligation bonds as of June 30, 1996 totaled $29,430,000, of
which $5,061,956 issued for wastewater treatment improvements will be funded by the
Wastewater Treatment Fund, $12,596,820 issued for water improvements will be funded
by the Water Fund and $2,740,000 issued for parking ramp construction will be funded
by the Parking Fund. Tables in the statistical section of this report present more
detailed information about the debt of the City.
The City continues to have the same excellent bond rating on its general obligation
bonds that it has had for the past several years. This rating is given to those
bonds judged to be of the best quality and carrying the smallest degree of invest-
ment risks. The City's bond ratings by Moody's Investors Services, Inc. as of June
30, 1996 were as follows:
General obligation bonds
Parking revenue bonds
Wastewater treatment revenue bonds
Aaa
A
A
Capital Projects Funds: During the fiscal year ended June 30, 1996, $5,204,000 was
expended for capital outlay, of which $1,222,000 was capitalized in the General
11
Fixed Assets Account Group. The remainder was not capitalized according to the
City's policy of not capitalizing infrastructure fixed assets.
~eneral Fixed Assets: The general fixed assets of the City are those fixed assets
used in the performance of general governmental functions and exclude the property
and equipment of the proprietary funds. As of June 30, 1996, the general fixed as-
sets of the City amounted to $38,975,000, as compared to $35,204,000 as of June 30,
1995. This amount represents the original cost of the assets and is considerably
less than their present value and replacement cost° The City follows a policy of
not capitalizing infrastructure fixed assets, such as streets, bridges, lighting
systems, sidewalks and storm sewers, as well as expensing individual assets with a
cost of less than $500° Depreciation is not recorded for general fixed assets.
Cash Management: The majority of the City's investment activity is carried on by
the City's investment pool except for those funds which are required to maintain
their investments separately° This pooled concept provides for greater investment
earnings which are then allocated to the City's funds on a systematic basis.
The intention of the cash management system is to limit the amount of funds placed
in accounts where low or no interest is paid. Idle cash is invested in various in-
struments with various maturity dates, depending on the anticipated cash require-
ments during the period.
The overall strategy of holding deposits and making investments is to expose the
City to a minimum amount of credit risk and market risk. All bank balances of de-
posits as of the balance sheet date are entirely insured or collateralized with se-
curities held by the City or by its agent in the City's name. With respect to risk,
all of the City's investments that exist in physical or book entry form were insured
or registered, with securities held by the City or its agent in the City's name°
For the year ended June 30, 1996, the City earned $3,883,000 from all investments,
an increase of $1,048,000 from the prior year. The following table shows how this
was allocated by fund type for the fiscal years 1996 and 1995:
Fund TvDe
1996 1995
Investment Investment
Farninas ~arninas
(in thousands) (in thousands)
Governmental $1,524 $1,288
Proprietary 2,.359 1,..247
Totals ~ S2.835
Risk Management~ The City is exposed to a variety of accidental losses and has es-
tablished a risk management strategy that attempts to minimize losses and the carry-
ing cost of insurance.
Risk control techniques have been established to reasonably ensure that the City's
employees are aware of their responsibilities regarding loss exposures related to
their duties. In a similar manner, risk control techniques have been established to
reduce possible losses to property owned by or under the control of the City. Fur-
thermore, supervisory personnel are held responsible for monitoring risk control
techniques on an operational basis.
The City completed its ninth full year under a property and liability insurance pro-
gram that provides for a $100,000 self-insured retention per occurrence, with an an-
nual aggregate retention of $610,000. The insurance also provides coverage for
claims in excess of $100,000 per occurrence to a maximum of $5,000,000 annual aggre-
gate. The operating funds pay annual premiums to the Loss Reserve Fund, which is
accounted for as an internal service fund. The balance in the Loss Reserve Fund is
available to cover the self-insured retention amounts and any uninsured losses.
For the past nine years that the City has had this insurance coverage, the accumu-
lated loss ratio for paid claims was 5% of the aggregate loss reserve amount. The
total assets in the Loss Reserve Fund as of June 30, 1996 was $4,356,000°
Independent Audit= Chapter 11 of the Code of Iowa requires an annual audit to be
performed. The independent public accounting firm of Deloitte & Touche LLP was
12
lected by the City. In addition to meeting the requirements set forth in Chapter
11, the audit also was designed to meet the requirements of the Single Audit Act of
1984 and related OMB Circular A-128. The independent auditors' report on the gen-
eral purpose financial statements and combining and individual fund statements and
schedules is included in the financial section of this report. The independent
auditors' reports related specifically to the single audit are included in the com-
pliance section.
The financial statements are the responsibility of the City. The responsibility of
the certified public accountants it to express an opinion on the City's financial
statements based on their audit. An audit is conducted in accordance with generally
accepted auditing standards. Those standards require that the audit be planned and
performed in a manner to obtain a reasonable assurance as to whether the financial
statements are free of material misstatement.
Certificate of Achievement for Excellence in Financial Reporting
The Government Finance Officers Association of the United States and Canada ("GFOA")
awarded a Certificate of Achievement for Excellence in Financial Reporting (the
"Certificate") to the City of Iowa City, Iowa for its Comprehensive Annual Financial
Report for the fiscal year ended June 30, 1995. The Certificate is the highest form
of recognition for excellence in state and local financial reporting.
In order to be awarded the Certificate, a governmental unit must publish an easily
readable and efficiently organized Comprehensive Annual Financial Report, whose con-
tents conform to program standards. Such Comprehensive Annual Financial Report must
satisfy both generally accepted accounting principles and applicable legal require-
ments.
The Certificate is valid for a period of one year only. The City has received the
Certificate for the last eleven consecutive years. I believe our current report
continues to conform to the Certificate requirements and I am submitting it to GFOA
to determine its eligibility for another certificate.
Responsibility and Acknowledgments
The Department of Finance prepared the Comprehensive Annual Financial Report of the
City of Iowa City, Iowa for the fiscal year ended June 30 ,1996. The City Council,
as required by law, is responsible for the complete and accurate preparation of the
City's Comprehensive Annual Financial Report. I believe that the information pre-
sented is accurate in all material respects and that this report fairly presents the
financial position and results of operations of the various funds and account groups
of the City.
The preparation of this report on a timely basis could not have been accomplished
without the efficient and dedicated services of the entire staff of the City's Fi-
nance Department. I would like to express my appreciation to all members of the de-
partment who assisted and contributed to its preparation. I want to especially rec-
ognize the contributions of the City's Senior Accountants, Ann Maurer and Regina
Schreiber. In addition, I would like to commend Sara Sproule, Senior Accountant,
Treasury, for her work with cash, investments and interest income. The final docu-
ment's professional quality is attributable to the fine efforts of the Central Pro-
curement and Services print shop, in particular, Judy Mills.
I would also like to thank the Mayor, the members of the City Council and the City
Manager for their interest and support in planning and conducting the financial op-
erations of the City in a dedicated, responsible and progressive manner.
Respectfully submitted,
Donald J. Yu/~cu~'~s
Director of Finance
13
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Iowa City,
Iowa
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
June 30, 1995
A Certificate of Achievement for Excellence in Financial
ReporUng is presented by the Government Finance Officers
Association of the llJnited States and Canada to
government units and public employee retirement
systeras whose comprehensive annual financial
reports (CAFRs) achieve the highest
standards in government accounting
and financial reporting.
Preside~*~
Executive Director
14
FINANCIAL SE C TI ON
Deloitte&
Touche LLP
Armstrong Centre, Suite 500
222 Third Avenue, S.E.
Cedar Rapids, Iowa 52401
Telephone: (319) 362-7987
Facsimile: (319) 362-6646
INDEPENDENT AUDITORS' REPORT
The Honorable Mayor and Members
of the City Council of the City of Iowa City, Iowa
We have audited the accompanying general purpose financial statements of the City of Iowa City, Iowa,
as of June 30, 1996, and for the year then ended, listed in the foregoing table of contents. These general
purpose financial statements are the responsibility of the management of the City of Iowa City, Iowa.
Our responsibility is to express an opinion on these general purpose financial statements based on our
audit.
We conducted our audit in accordance with generally accepted auditing standards, Chapter 11 of the
Code of Iowa and Government Auditing Standards, issued by the Comptroller General of the United
States. Those standards require that we plan and perform the audit to obtain reasonable assurance about
whether the general purpose financial statements are free of material misstatement. An audit includes
examining, on a test basis, evidence supporting the amounts and disclosures in the general purpose
financial statements. An audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall financial statement presentation. We
believe that our audit provides a reasonable basis for our opinion.
In our opinion, such general purpose financial statements present fairly, in all material respects, the
financial position of the City of Iowa City, Iowa as of June 30, 1996, and the results of its operations
and the cash flows of its proprietary fund types for the year then ended in conformity with generally
accepted accounting principles.
Our. audit was conducted for the purpose of forming an opinion on the general purpose financial
statements taken as a whole. The combining and individual fund financial statements and schedules,
listed in the foregoing table of contents, are presented for purposes of additional analysis and are not a
required part of the general purpose financial statements of the City of Iowa City, Iowa. These
supplemental financial statements and schedules are also the responsibility of the management of the
City of Iowa City, Iowa. Such additional information has been subjected to the auditing procedures
applied in our audit of the general purpose financial statements and, in our opinion, is fairly stated in all
material respects when considered in relation to the general purpose financial statements taken as a
whole.
DeloitteTouche
Tohmatsu
International
15
The statistical data is presented for purposes of additional analysis and is not a required part of the
general purpose financial statements of the City of Iowa City, Iowa. Such statistical data, as listed in the
foregoing table of contents, has not been subjected to the auditing procedures applied in the audit of the
general purpose financial statements, and accordingly, we express no opinion on it.
In accordance with Government Auditing Standards, we have issued a report dated December 6, 1996
on our consideration of the City of Iowa City's internal control structure and a report dated
December 6, 1996 on its compliance with laws and regulations.
December 6, 1996
CITY OF iOWA CITY, IOWA
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT GROUPS
June 30, 1996
(amounts expressed in thousands)
Aa.ets and
Other Debits
Assets:
Cash on hand
Equity in pooled cash
and investments
Receivables:
Property taxes
Accounts and
unbilled usage
Interest
Special assessments
Notes
Advances to other funds
Due from other
governments
Inventories
Restricted assets -
Equity in pooled cash
and investments
Property and equipment:
Land
Buildings and
structures
Improvements other
than buildings
Equipment and
vehicles
Accumulated
depreciation
Construction
in progress
Other debits:
Amount available in
Debt Service Fund
A~ount to be provided
for the payment of
general long-term
debt
Total assets and
other debits
~eneral
$ 2
8,278
220
1,207
164
225
104
329
. 1,052
$11,581
Governmental Fund Types
Special Debt
Revenue Service
10,143 649
42 39
80 -
2,005 128
35 -
499 -
$ 12,975
816
Capital
Projects.
755
28
295
$ 1,078
18
Proprietary Fund Types
Internal
Enterprise Servioe
38,610 4,725
2,203 27
893 61
568 -
53
242 424
14,623 2,601
7,407 45
53,124 559
47,252 50
11,281 6,240
(32,479) (3,942)
12,588 -
Fiduciary
Fund Types
Trust and
Agency
3,972
3
25
156,367
$ 10,790 $ 4,000
Account
General
Fixed
Assets
5,948
20,959
995
7,939
3,134
$ 38,975
Groups
General
Long-Term
Debt
655
9,832
10,487
Totals
(Memorandum
Only)
$ 4
67,132
301
3,517
1,320
225
2,133
707
1,201
666
18,276
13,400
74,642
48,297
25,460
(36,421)
15,722
655
9,832
$ 247,069
(continued)
19
CITY OF IOWA CITY, IOWA
COMBINED BALANCE SHEET
ALL FUND TYPES AND ACCOUNT G~OUPS
June 30, 1996
(amounts expressed in thousands)
(continued)
Liabilities,
Equity (Deficiency)
Credits
Liabilities:
Accounts payable
Contracts
payable
Accrued
liabilities
Advances from other
funds
Due to other
governments
Due to agency
Deferred revenue:
Property taxes
Special
assessments
Other
Deferred compensation
payable
Liabilities payable
from restricted
assets:
Interest payable
Deposits
Bonded debt payable
Other long-termdebt
payable
Total liabilities
and Other
General
$ 100
10
1,154
376
116
225
278
432
$ 2,691
Governmental Fund Types
Special Debt
Revenue Service
18 -
38 -
77 -
20 20
1,960 128
Capital
Projects
$ 273
999
15
$ 2,224 $ 161 $ 1,287
Proprietary Fund Tl~es
Enterprise
$ 517
735
15,320
254
144
Internal
Service
$ 415
1,644
Fiduciary
Fund Types Account Groups
General General
Trust and Fixed Long-Term
Agency Assets Debt
$ - $ - $ -
14
190
3,776
- 1, 389
Totals
(Memo ran dum
Only)
$ 1,429
1,762
19, 574
707
144
190
156
225
2,366
3,776
1, 635
363
77, 863
96, 831
2, 059
3, 980
9, 031
67
10, 487
1, 635
795
86, 894
67
119, 720
(continued)
21
CITY OF IOWA CITX, IOWA
COMBINED BALANCE SHEET
ALL FUND TXPES AND ACCOUNT GROUPS
June 30, 1996
(amounts expressed in thousands)
(continued)
Liabilities,
Zquity (Deficient) and Other
Total liablilities
forwarded
Equity (Deficiency) and other
credits:
Investment in
general fixed
assets
Contributed
capital
Retained earnings:
Reserved by
bond ordinance
Reserved for
future claims
Unreserved
Fund balances (deficit):
Reserved for:
Encumbrances
Long-term
receivables
Employee
retirement
commitments
Johnson County
Council of
Governments
Perpetual care
Unreserved:
Designated for
future improve-
ments
Undesignated
6~neral
$ 2,691
153
137
68
552
7,980
Governmental Fund Types
Special Debt
Revenue Service
$ 2,224 $ 161
$ - $
38
82
5,112
Capital
Projects
Total equity (deficiency)
and other
credits
$ 8,890
$ 1,287
Total liabili-
ties, equity (deficiency)
and other credits
$ 11,581
4,836
5,519 655 (5,045)
$ 10,751 $ 655
$ 12,975 $ 816
$ (209)
$ 1,078
22
Propr£eta~y Fund T~pes
Internal
Ente~p~£se Service
$ 96,831 $ 2,059
F£duc£a~
Fund T~es
Trust and
Agency
Acco%mr Groups
~eneral ~eneral Totals
Fixed Long-Tezm (Memorandum
Assets Debt Only)
$ 3,980 $ - $ 10,487
$ 119,720
$ - $ -
31,746 2,457
12,625 -
- 2,601
15,165 3,673
$ 38,975
- $
38,975
34,203
12,625
2,601
18,838
5,027
219
2O
5, 112
2O
68
552
9,109
$ 59,536 $ 8,731
2O
$ 38,975
127,349
_,$ ,.156,367 $ 10,790 $ 4,000
$ 38,975
$ 10,487
247,069
See accompanying notes.
23
CITY OF IOWA CITY, IOWA
COMBINED STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES(DEFICIT)
ALL ~OVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS
Year ended June 30, 1996
(amounts expressed in thousands)
Governmental
Property taxes
Licenses and permits
Intergovernmental
Charges for services
Use of money and property
Miscellaneous
Total revenues
~eneral
$ 13,765
559
2,311
2,567
537
1,485
$ 21,224
Special
Revenue
$ 2,953
12,690
9O
723
400
$ 16,856
Expenditures
Current operating:
Community protection
Human development
Home and community environment
Policy and administration
Capital outlay
Debt service:
Principal
Interest
Total expenditures
$ 9,389
5,849
2,876
4,682
2,181
$ 24 , 977
6,256
159
2, 959
$ 9, 374
$ 7, 482
Excess (deficiency) of revenues
over (under) expenditures
$ (3,753)
Other Financing Sources (Uses)
Operating transfers:
From other funds
(To) other funds
Net bond proceeds
Total other financing sources (uses)
$ 6,171
(3,010)
$ 3,161
$ 227
(6,734)
$ (6,507)
$ 975
9,782
(6)
Excess (deficiency) of revenues
and other financing sources
over (under) expenditures and
other financing uses
(592)
Fund Balances (Deficit) , Beginning
Residual equity transfers out
9,776
(294)
Fund Balances (Deficit) , Ending
$ 8,890
$ 10,751
24
Fiduciar~
Fund Types Fund Type
Debt Capital Expendable
Service ProSects Trust
$ 2,537 $ - $ -
- 202 137
- 71 2
46 218 18
- 134 -
$ 2,583 $ 625 $ 157
$ - $ - $ -
- - 298
- 5,203 -
Totals
(Memorandum
only)
$ 19,255
559
15,340
2,730
1,542
2,019
$ 41,445
$ 9,389
5,849
9,430
4,841
10,343
1, 939 - - 1,939
580 - - 580
$ 2,519 $ 5,203 $ 298 $ 42,371
$ 64 $ (4,578) $ (141) $
(926)
$ 87 $ 3, 964 $ 153 $
- (2,421) -
- 295 -
$ 87 $ 1,838 $ 153 $
10,602
(12,165)
295
(1,268)
$ 151 $ (2,740) $ 12
504 2,546 10
- (15) (2)
$ 655 $ (209) $ 20
See accompanying notes.
$ (2,194)
22,618
(317)
$ 20,107
25
CITY OF IO~A CITY, IOWA
COMBINED STATEMENT OF REVENUES, EXPENDITURES/EXPENSES, AND OPERATING
TRANSFERS, NONC~%AP BASIS
BUDGET AND ACTUAL
ALL BUDGETED FUNDS
Year ended June 30, 1996
(amounts expressed in thousands)
6~neral Fund
Budget Actual
Property taxes $ 13,811 $ 13,761
Licenses and permits 613 559
Intergovernmental 1,769 1,889
Charges for services 2,636 2,583
Use of money and property 430 610
~iscellaneous 1,494 1,804
Total revenues $ 20,753 $ 21,206
10,095 $ 9,595
6,562 6,125
3,879 3,284
7,026 6,706
27,562 $ 25,710
Expenditures/Expenses
Current operating:
Community protection
Human development
Home and community environment
Policy and administration
Total expenditures
Favorable
(Unfavorable)
$ ~50)
(54)
120
(53)
180
310
$ 453
50O
437
595
320
1,852
Other Financing Sources (Uses)
Operating transfers from other funds
Operating transfers (to) other funds
Sale of bonds, net of issuance costs
Total other financing sources (uses)
$ 6,866 $ 6,381
(3,553) (3,021)
300 300
$ 3,613 $ 3,660
$ (485)
532
47
Excess (deficiency) of revenues and
other financing sources over (under)
expenditures and other financing
uses - nonGAAP basis
(3,196) $ (844)
2,352
Adjustments to GAAP
252
$ (592)
Excess (deficiency) of revenues and
other financing sources over (under)
expenditures and other financing
uses - GAAP basis
26
Bu~t
Special ~vanue Funds
Variance
Fa%wmrable
Actual (Unfavorable)
2,908
13,189
80
1,412
110
17,699
$ 2,898 $ (10)
12,784 (405)
78 (2)
1,606 194
464 354
$ 17,830 $ 131
2,545
$ 2,535
36
13
2,594
46
2,581
Varianoe
Favorable
(Unfavorable)
$ (10)
10
(13)
$ (13)
9,650
180
9,830
$ -
9,233 417
158 22
$ 9,391 $ 439
320
444
3,972
4,736
320
443
3,929
4,692
43
44
862
(9~698)
(8,836)
$ 1,062 $ 200
(7,598) 2,100
$ (6,536) $ 2,300
2,269
32
2,301
2,224
(14)
2,210
(45)
(14)
(32)
(91)
(967)
$ 1,9o3 $ 2,870
(928)
159
$ 99 $ (60)
52
$ 975
$ 151
(continued)
-- 27
CITY OF IOWA CITY,
~(H4BINED STATEMenT OF REVENUES, EXPENDITURES/EXPENSES AND OPERATING
TRANSFER~, NONGAAP BASIS
BUDGET AND ACTUAL
ALL BUDGETED FUNDS (continued)
Year ended June 30, 1996
(amounts expressed in thousands)
Capital Pro~ects Fund
Property taxes
Licenses and permits
Intergovernmental
Charges for services
Use of money and property
Miscellaneous
Total revenues
Current operating:
Community protection
Human development
Home and community environment
Policy and administration
Total expenditures
Other Financing Sources (Uses)
Operating transfers from other funds
Operating transfers (to) other funds
Sale of bonds, net of issuance costs
Total other financing sources (uses)
Excess (deficiency) of revenues and
other financing sources over (under)
expenditures and other financing
uses - nonGAAP basis
Adjustments to GAAP
Excess {deficiency) of revenues and
other financing sources over (under)
expenditures and other financing
uses - GAAP basis
Budget Actual
$ -
1,048
60
265
433
$ 1,806
$ 25O
1,295
6,845
81
$ 8,471
Variance
Favorable
(Unfavorable)
212 (836)
316 51
79 (354)
678 $ (1,128}
245 $ 5
798 497
3,770 3,075
49 32
4,862 $ 3,609
$ 6,855 $ 4,229 $ (2,626}
(11,881) (5,175) 6,706
6,027 - (6,027)
,$ 1,001 $ (946) $ (1,947)
(5,130)
2,390
$ (5,664) $
(2,740)
$ 534
~le %'ru~ ~'und
138
2
149 $ 140
(U~favorable)
(11)
2
(9)
782 696
22,409 22,852
1,361 1,847
800 1,034
$ 25,352 $ 26,429
443
486
234
$ 1,077
35,638
35,638
189
189
35,599
35,599
154
154
$ - $
51,432
$ 51,432 $
28,822
28,822
22,610
22,610
(35} $ 41,097 $ 19,970 $ (21,127)
(32,951) (18,325) 14,626
18,121 24,064 5,943
(35) $ 26,267 $ 25,709 $ (558)
(35,300)
(35,305)
35,317
(5)
187
$ 23,316
(16,995)
12
6,321
(con ti nued)
_ 29
CITY OF IO~ CITY,
C(~4BINED STATEMENT OF REVENUES, EXPENDITURES/EXPENSES AI~ OPERATING
TRANSFERS, NONGAAP BASIS
B~GET AND ACTUAL
ALL B~)GETED FUNDS (continued)
Year ended June 30, 1996
(amounts expressed in thousands)
Property taxes $
Licenses and permits
I nt ergovernment al
Charges for services
Use of money and property
Miscellaneous
Total revenues $
Budget
Totals (Memorandum only)
Variance
Favorable
Actual (Unfavorable)
19,264 $ 19,194 $ {70)
613 559 (54}
16,937 15,719 (1,218)
25,185 25,586 401
3,504 4,425 921
2,850 3,381 531
68,353 $ 68,864 $ 511
Expenditures/Expenses
Current operating:
Community protection
Human development
Home and community environment
Policy and administration
Total expenditures
$ 10,665
8,301
111,416
7,287
$ 137,669
$ 10,160 $ 505
7,366 935
84,637 26,779
6,913 374
$ 109,075 $ 28,594
Other Financing Sources (Uses)
Operating transfers from other funds
Operating transfers (to) other funds
Sale of bonds, net of issuance costs
Total other financing sources (uses)
$ 58,138
(58,083)
24,480
$ 24,535
$ 34,020 $ (24,118)
(34,133) 23,950
24,364 (116)
$ 24,251 $ (284)
Excess (deficiency) of revenues and
other financing sources over (under)
expenditures and other financing
uses - nonGAAP basis
$ (44,781) $
(15,960) $ 28,821
Adjustments to GAAP
20,087
Excess (deficiency) of revenues and
other financing sources over (under)
expenditures and other financing
uses - GAAP basis
4,127
See accompanying notes.
30
CIT~ OF IOWA CIT~ IOWA
CO~4BINED STATEMENT OF REVENUES, EXPENSES AND CHANGES IN TOTAL EQUIT~
ALL PROPRIETARY FUND T~PES
Year ended June 30, 1996
(amounts expressed in thousands)
Operating Revenues
Charges for services
Miscellaneous
Total operating revenues
Opmrating Expenses
Personal services
Commodities
Services and charges
Depreciation
Total operating expenses
Operating income (loss)
Nonoperating Revenuea
Operating grants
Interest income
Interest expense
(Expenses)
Income before operating transfers
Operating Transfers
From other funds
(To) other funds
Total operating transfers in
internal
Enterprise Service
$ 23,091 $ 5,409
1,261 1,024
$ 24,352 $ 6,433
$ 6,638 $ 897
1,502 1,071
6,997 3,851
$ 15,137 $ 5,819
3,360 751
$ 18,497 $ 6,570
Totals
(Memorandum
only)
$ 28,500
2,285
$ 30,785
$ 7,535
2,573
10,848
$ 20,956
4,111
$ 25,067
$ 5,855 $ (137) $ 5,718
$ 587 $ - $ 587
2,046 313 2,359
(3,419) - (3,419
$ 5,069 $ 176 $ 5,245
$ 1,928 $ 427
(675) (117)
$ 1,253 $ 310
$ 2,355
(792
$ 1,563
See accompanying notes.
Total Equity, Ending
180 180
52,564 7,867 60,431
(150) 13 (137
620 365 985
$ 59,536 $ 8,731 $ 68,267
31
Residual equity transfers in (out)
Capital contributed during the year
Total Equity, Beginning
Depreciation on assets acquired
by contributed capital that reduces
contributed capital
Net income $ 6,322 $ 486 $ 6,808
CITY OF IO~ CITY
COYBIllED STATEMENT OF CASH FLOWS
ALL PRO]~P. IETA~Y FUND TYPES
Year ended June 30, 1996
(amounts expressed in thousands)
~ash Flows Fz~m 09mzating
Operating income (loss)
Adjustments to reconcile operating income (loss) to net
cash flows from operating activities:
Depreciation
Changes in operating assets and liabilities:
Accounts, interfund and other receivables
Inventories
Deposits
Accounts, interfund and other payables
Accrued liabilities
Total adjustments
Net cash flows from operating activities
Cash Flows Fr~Noncapital FinancingActivities
Operating grants received
Operating transfers from other funds
Operating transfers (to} other funds
Net cash flows from noncapital financing
activities
~ash Plows Fr~ ~apital and Rela~ F£nancingA=tivities
Net bond proceeds transferred in
Acquisition and construction of property
and equipment
Principal paid on bonded debt
Interest paid on bonded debt
Capital contributed
Transfers to restricted assets
Payments from restricted assets
Net cash ~1ows ~rom capital and ~elated
financing activities
Cash ~1ows Fm~ Investing Activities
Interest on investments
Net increase in cash and cash equivalents
Cash and Cash Equivalents, Beginning
Cash an~ Cash Equivalents, Ending
Sup~lr~ntal Noncash Disclosures
Capital contributed for property and equipment
See accompanying notes.
Enterpzise
$ 5,855
3,360
2,186
(3)
14
784
1,200
$ 7,541
$ 13,396
$ 587
1,928
(675)
$ 1,840 $
$ 24,063 $
{8,260)
(3,159)
(3,356)
6
(6,504)
3,939
Internal
Service
Totals
(~or~dum
only)
$ (137) $ 5,718
751
8
29
289
341
1,281
427
117)
310
480)
237
(2 691)
2,174
$ 6,729 $ (760) $
4,111
2,194
26
]4
1,073
1,541
8,959
14,677
587
2,355
(792}
2,150
24,063
(8,740)
(3,159)
(3,356)
243
(9,195)
6,113
5,969
1,581 $ 303 $ 1,884
23,546 1,134 24,680
15,064 3,591 18,655
38,610 $ 4,725 $ 43,335
$ 768
245
1,013
33
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS
June 30, 1996
1. Accounting Policies
The City of Iowa City, Iowa (the "City"), was incorporated April 6, 1853, and
operates under the Council/Manager form of government. The City provides a
broad range of services to its citizens including general government, public
safety, streets, parks and cultural facilities. It also operates an airport,
parking facilities, a mass transportation system, water treatment, wastewater
treatment, sanitation collection and disposal(including landfill operations)
and a housing authority.
The financial statements of the City have been prepared in conformity with
generally accepted accounting principles ("GAAP") as applied to governmental
units° The Governmental Accounting Standards Board ("GASB") is the accepted
standard-setting body for establishing governmental accounting and financial
reporting principles. The more significant of the City's accounting policies
are described below.
The Rel~orting EntitF
For financial reporting purposes, the City includes all of its funds, account
groups, agencies, boards, commissions and authorities. The City has also con-
sidered all potential component units for which it is financially accountable,
and other organizations for which the nature and significance of their rela-
tionship with the City are such that exclusion would cause the City's finan-
cial statements to be misleading or incomplete° The Governmental Accounting
Standards Board has set forth criteria to be considered in determining finan-
cial accountability. These criteria include a) appointing a voting majority
of an organization's governing body, and (1) the ability of the City to impose
its will on that organization or (2) the potential for the organization to
provide specific benefits to, or impose specific financial burdens on the City
and b) fiscal dependency. There were no component units required to be in-
cluded.
Description of Funds and Account Groups
These financial statements include all funds and account groups owned or ad-
ministered by the City, for which the City acts as custodian.
The City maintains its records on a modified cash basis of accounting under
which only cash receipts, cash disbursements and encumbrances, investments and
bonded debt are recorded. These modified cash basis accounting records have
been adjusted to the accrual or modified accrual basis, as necessary, to pre-
pare the accompanying financial statements in accordance with GAAP.
The accounts of the City are organized on the basis of funds or account
groups, each of which is considered to be a separate accounting entity. The
fund categories are governmental, proprietary and fiduciary. The account
groups are general fixed assets and general long-term debt. Each fund or ac-
count group is accounted for by providing a separate set of self-balancing ac-
counts that comprise its assets, liabilities, equity, revenue and expenditures
or expenses, as appropriate. The individual funds account for the governmen-
tal resources allocated to them for the purpose of carrying on specific ac-
tivities in accordance with laws, regulations or other restrictions. The
funds and account groups are presented as follows:
Governmental Fund Types
The General Fund accounts for all financial resources of the City, except for
those required to be accounted for separately. The revenue of the General
Fund is primarily derived from property taxes, charges for services, fines and
forfeitures, licenses and permits, and certain revenue from state and federal
sources. The expenditures of the General Fund primarily relate to
34
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
general administration, police and fire protection, streets and public build-
ings operations and maintenance, and parks and recreation.
Special Revenue Funds account for revenue derived from specific sources that
are required to be accounted for as separate funds. The funds in this cate-
gory include the Community Development Block Grant Fund, Other Shared Revenue
and Grants Fund, Employee Benefits Fund and the Housing Authority Fund.
The Debt Service Fund accounts for the accumulation of resources and for the
payment of general long-term debt principal, interest and related costs.
Capital Projects Funds account for all resources to be used in the acquisition
and construction of capital facilities and other major fixed assets, with the
exception of those that are financed by proprietary fund monies. The funds in
this category include the Bridge, Street and Traffic Control Construction Fund
and the Other Construction Fund.
ProprietazT Fund
Enterprise Funds account for operations and activities that are financed and
operated in a manner similar to a private business enterprise, and where the
costs of providing goods or services to the general public on a continuing ba-
sis is expected to be financed or recovered primarily through user charges, or
where the City has decided that periodic determination of revenues earned, ex-
penses incurred, and/or net income is appropriate for capital maintenance,
public policy, management control, accountability or other purposes. The
various enterprise funds include the Parking Fund, Wastewater Treatment Fund,
Water Fund, Sanitation Fund, Airport Fund, Mass Transportation Fund and the
Broadband Telecommunications Fund.
Internal Service Funds account for goods and services provided by one depart-
ment to other City departments on a cost reimbursement basis. The funds in
this category are the Equipment Maintenance Fund, Central Services Fund, Loss
Reserve Fund and the Information Services Fund°
Fiduciar~ Fund Types
Trust and Agency Funds account for assets held by the City in a trustee or
custodial capacity and include the following funds:
Expendable Trust Fund
Johnson County Council of Governments Trust Fund
Agency Funds
Project Green Fund
Employee Deferred Compensation Fund
Community Economic Betterment Account Fund
Account Groups
The General Fixed Assets Account Group accounts for all City general fixed as-
sets, except for property and equipment associated with the operations of pro-
prietary funds.
The General Long-Term Debt Account Group accounts for all City general obliga-
tion and other long-term debt expected to be financed from governmental fund
types.
35
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
Basis of Accounting
The accounting and financial reporting treatment applied to a fund is deter-
mined by its "measurement focus". All governmental and expendable trust funds
are accounted for using a current financial resources measurement focus, which
generally includes only current assets and current liabilities on the balance
sheet. The modified accrual basis of accounting is used for these funds,
along with the agency funds. Under the modified accrual basis, revenue is
recognized when susceptible to accrual, which is in the period in which it be-
comes both available (collectible within the current period or soon thereafter
to be used to pay liabilities of the current period) and measurable (the
amount of the transaction can be determined). Revenue accrued includes prop-
erty taxes (if they are collected within 60 days after the year-end), inter-
governmental and interest earned on investments. Expenditures are recorded
when the related fund liability is incurred. Principal and interest on gen-
eral long-term debt are recorded as fund liabilities when due.
Proprietary funds are accounted for on the flow of economic resources measure-
ment focus and use the accrual basis of accounting. Under this method, reve-
nues are recorded when earned and expenses are recorded at the time liabili-
ties are incurred. The City applies all applicable Financial Accounting Stan-
dards Board pronouncements issued on or before November 30, 1989, except those
that conflict with GASB pronouncements, in accounting and reporting for its
proprietary operations.
Uses of Estimates
The preparation of financial statements in conformity with generally accepted
accounting principles requires management to make estimates and assumptions
that affect the reported amounts of assets and liabilities and disclosure of
contingent assets and liabilities at the date of the financial statements and
the reported amounts of revenue, expenditures and expenses, as appropriate,
during the reporting period. Actual results could differ from these esti-
mates. Material estimates that are particularly susceptible to significant
change in the near-term relate to the determination of landfill closure and
postclosure care costs, total capacity of the landfill at closure and calcula-
tion of the costs of claims incurred, but not reported.
Cash and Investments
The City maintains one primary demand deposit account through which the major-
ity of its cash resources are processed. Substantially all investment activ-
ity is carried on by the City in an investment pool, except for those funds
required to maintain their investments separately. The earnings on the pooled
investments are allocated to the funds on a systematic basis. All investments
are stated at cost or amortized cost, except the investments in the Employee
Deferred Compensation Fund, which are stated at market value.
For the purpose of the Statement of Cash Flows, nonrestricted investments with
a maturity of three months or less are considered cash equivalents. Only re-
stricted investments with a maturity of less than one day are considered cash
equivalents.
Receivables and Revenue Recognition
Property taxes receivable are recognized at the time they are levied by the
local taxing authority, the County of Johnson, State of Iowa. Property taxes
levied for the fiscal year ended June 30, 1996 were certified on March 15,
1995, based .on the 1994 assessed valuations establishing a lien date of July
1, 1995. Taxes are payable in two installments, due September i and March 1,
with a 1% per month penalty for delinquent payment. That portion of the prop-
erty taxes receivable that is recorded in the governmental fund types and
36
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
similar trust funds, and that is not available for the current year's opera-
tions, is shown as deferred revenue.
Special assessments receivable are recorded at the time of the levy, and that
portion that is not available for the current year's operations is shown as
deferred revenue. Interest revenue on special assessments is recognized when
collected.
Federal and state grants, primarily capital grants, are recorded as receiv-
ables and the revenue is recognized during the period in which the City ful-
fills the requirements for receiving the grant awards.
Income from investments in all fund types and from accounts and unbilled usage
receivables in proprietary fund types is recognized when earned. Licenses and
permits, fines and forfeitures, fees and refunds, charges for services (in
governmental fund types), miscellaneous and other revenues are recorded as
revenue when received in cash because they are generally not measurable until
actually received.
Inventories
Inventories are recognized only in those funds in which they are material to
the extent of affecting operations. For the City, these are the Water Fund,
Equipment Maintenance Fund and the Central Services Fund, all of which are
Proprietary Fund types. Inventories are reported at the lower of cost (first-
in, first-out) or market. The costs of governmental fund type inventories are
recorded as expenditures when purchased.
Property and Equipment
Property and equipment in the General Fixed Assets Account Group are reported
at original cost, or at fair value at the date of donation when received as
donated properties. The City follows the policy of not capitalizing infra-
structure fixed assets such as streets, bridges, lighting systems, sidewalks
and individual assets with a cost less than $500. Depreciation is not recorded
for general fixed assets.
Property and equipment associated with the proprietary fund types are reported
at original cost, or at fair value at the date of donation when received as
donated properties. Assets with an individual cost less than $500 are not
capitalized. Depreciation is computed using the straight-line method over the
following estimated useful lives:
Buildings and structures
Improvements other than buildings
Vehicles
Other equipment
20-50 years
15-50 years
5-20 years
5-30 years
In the Mass Transportation Fund, the City restores to retained earnings the
depreciation on certain buses that have been acquired through federal grants,
by a corresponding reduction of the contributed capital. This application is
limited to the depreciation on the buses acquired by these grants, as the City
anticipates that these buses will be replaced through additional federal fund-
ing.
Property that is being acquired under lease purchase contracts has been capi-
talized in the financial statements in accordance with generally accepted ac-
counting principles.
Interest is capitalized on proprietary fund assets acquired with tax-exempt
debt. The amount of interest to be capitalized is calculated by offsetting
interest expense incurred from the date of the borrowing until completion of
the project, with interest earned on invested proceeds over the same period.
37
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
Bond Discount
Debt issued by Enterprise Funds at a discount is recorded net of the unamor-
tized discount, with the discount being amortized over the term of the debt.
Compensated Absences
Permanent City employees accumulate vacation and sick leave hours for subse-
quent use or for payment upon death, resignation or retirement. The City pays
its employees (except firefighters) one-half of the accumulated sick leave at
the time of termination on the basis of the employee's then effective hourly
base salary, provided that the dollar amount of the payment may be up to, but
not exceed, the a~nount that an employee would be paid if the employee had ter-
minated on June 28, 1985. Employees hired on or after June 29, 1985 are not
eligible for payment of accumulated sick leave upon termination, death or re-
tirement.
For governmental fund types, the amount of accumulated unpaid vacation and
sick leave that is payable from available resources is recorded as a liability
of the respective fund, and the remaining amount is recorded in the General
Long-Term Debt Account Group. The amount of accumulated unpaid vacation and
sick leave of proprietary fund type employees is recorded as a liability of
the appropriate fund.
Landfill Closing Costs
Costs expected to be incurred in ultimately closing the present landfill site
are being systematically provided for through charges to expense over the es-
timated useful life of the landfill on the basis of capacity used (see Note
15).
Budgetary and Legal Appropriation and Amendment Policies
The City prepares and adopts an annual program budget, as prescribed by Iowa
statutes, for all funds except internal service and agency funds. This is
formalized in a separate budgetary report, the Financial Plan. This budget is
adopted on or before March 15 of each year to become effective July 1, and
constitutes the City's appropriation for each program and purpose specified
therein until amended. The adopted budget must include the following:
a. Expenditures for each program:
Community Protection
Human Development
Home and Community Environment
Policy and Admlnlstra%ion
The amount to be raised by property taxation
Income from sources other than property taxation
Transfers in and transfers out
The legal level of control (the level at which expenditures may not legally
exceed appropriations) is the program level for all funds combined, rather
than at the individual fund level. Management can transfer appropriations
within a program, within a fund type, without the approval of the governing
body. It is necessary, therefore, to aggregate the expenditures of the budg-
eted activities within the governmental fund types with the expenditures of
the budgeted activities within the enterprise funds on a program basis, and to
compare such program totals to program budgeted totals in order to demonstrate
legal compliance with the budget. The City's budget for revenue focuses on
the individual fund revenue rather than on aggregated fund totals.
The City formally adopts budgets for several funds that are not required by
state law to be included in the annual program budget. Annual operating budg-
ets are adopted for the internal service funds. These budgets are adopted and
38
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
amended at the same time and in the same manner as the City's annual program
budget.
A City budget for the current fiscal year may be amended for any of the fol-
lowing purposes as prescribed by Iowa statute:
a. To permit the appropriation and expenditure of unexpended, unencumbered
cash balances on hand at the end of the preceding fiscal year.
b. To permit the appropriation and expenditure of amounts anticipated to be
available from sources other than property taxation.
c. To permit transfers between funds.
d. To permit transfers between programs.
A budget amendment must be prepared and adopted in the same manner as the
original budget. The City's budget was amended as prescribed, and the effects
of that amendment are shown in the accompanying financial statements. Indi-
vidual amendments were not material in relation to the originally appropriated
amounts. Appropriations as adopted or amended, and not encumbered, lapse at
the end of the fiscal year.
Statements of budget and actual revenue and expenditures have been presented
on a fund type basis and disclosures are presented that compare budget and ac-
tual expenditures on the legal program budget basis for the City as a whole.
The statements reflect the City's modified cash basis method of budget prepa-
ration, which records revenue on a cash basis and expenditures on a cash ba-
sis, plus accrues outstanding purchase orders at fiscal year-end.
Enc~mhrances
Encumbrances represent commitments related to unperformed contracts for goods
or services. Encumbrance accounting--under which purchase orders, contracts
and other commitments for the expenditure of resources are recorded to reserve
that portion of the applicable appropriation--is utilized in the governmental
funds. Encumbrances outstanding at year-end are reported as reservations of
fund balances and do not constitute expenditures or liabilities because the
commitments will be honored during the subsequent year. For budgetary control
purposes, encumbrances provide authority to complete those transactions as ex-
penditures during subsequent years. Encumbrances are reflected for all funds
in the budgetary statements contained in this report, and expenditures that
occurred as a result of a prior year's encumbrance, for which the budget was
not amended, have been eliminated.
Restricted Assets
Assets within the individual funds which can be designated by the City Council
for any use within the fund's purpose are considered to be unrestricted as-
sets. Assets which are restricted for specific uses by bonded debt require-
ments, grant provisions, or other requirements are classified as restricted
assets. Liabilities which are payable from restricted assets, are classified
as such.
Total Columns on Combined Statements
The total columns on the combined statements. are captioned "Memorandum Only"'
to indicate that they are presented only to facilitate financial analysis.
Data in these columns do not present financial position, results of operations
or cash flows in conformity with generally accepted accounting principles;
neither are such data comparable to a consolidation because interfund transac-
tions have not been eliminated in the aggregation of this data.
39
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
2. Compliance and Accountability
At June 30, 1996, the Community Development Block Grant Fund has a deficit
fund balance of $86,000. This deficit does not represent a violation of any
law and results primarily from modified accrual basis expenditures in excess
of cost-reimbursement federal funding provided to-date on several projects.
The deficit will be financed in the future from federal financial assistance
grant programs.
At June 30, 1996, the Bridge, Street and Traffic Control Construction Fund has
a deficit fund balance of $855,000. This deficit does not represent a viola-
tion of any law and results primarily from modified accrual basis expenditures
in excess of cash basis funding provided to-date on several individual capital
projects. The deficit will be financed in the future from grants, transfers
from other City funds and proceeds from general obligation bonds.
At June 30, 1996, the Sanitation Fund has a deficit retained earnings balance
of $1,750,000o This deficit balance does not represent a violation of any law
and occurred because of the $13,141,000 landfill closure and postclosure care
charge required by the adoption of GASB Statement No. 18, effective July 1,
1993 (see Note 15). The deficit will be financed in the future from user
charges.
At June 30, 1996, the retained earnings balance for the Airport Fund is a
deficit of $670,000. This deficit balance does not represent a violation of
any law. It is a result of Airport operations. The operating subsidy pro-
vided by general property taxes has been calculated for cash basis funding re-
quirements of operations, which does not consider depreciation expense, which
primarily relates to assets funded from capital contributions.
At June 30, 1996, the Mass Transportation Fund has a deficit retained earnings
balance of $342,000. This deficit does not represent a violation of any lawo
The operating subsidy provided by general property taxes has been calculated
for cash basis funding requirements of operations, which does not consider de-
preciation expense, which primarily relates to assets funded from federal
grant capital contributions.
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
3. Residual Equity Transfers
Residual equity transfers in and out for the year ended June 30, 1996 are as
follows:
Residual Residual
Equity Transfers Equity Transfers
I_an ou_._~
General
$ - $ 293,976
Special Revenue:
Other Shared Revenue and
Grants
$ - $ 6,096
Capital Projects:
Bridge, Street and Traffic
Control Construction
Other Construction
Total Capital Projects
$ - $ 13,700
- 652
$ - $ 14,352
Enterprise:
Parking $ - $ 4,950
Wastewater Treatment - 92,494
Water - 18,014
Sanitation - 11,289
Airport - 7,893
Mass Transportation - 11,240
Broadband Telecommunications - 5,970
Total Enterprise $ - $ 151,850
Internal Service:
Equipment Maintenance
Loss Reserve
Information Services
Total Internal Service
$ - $ 74,124
- 31,213
118,714 -
$ 118,714 $ 105,337
Trust and Agency:
Johnson County Council of
Governments
$ - $ 2,500
$ 118,714 $ 574,111
Included in the residual equity transfers out balances are: $4,650 in the
Wastewater Treatment Fund; $13,700 in the Water Fund; $25,403 in the Mass
Transportation Fund; $126,300 in the Equipment Maintenance Fund and $237,500
in the Information Services Fund in transfers recorded as contributed capital
in the respective funds receiving the equipment.
41
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
The residual equity transfers out balances also include $45,971 of equipment
transferred from the Equipment Maintenance Fund and $1,873 of equipment trans-
ferred from the Broadband Telecommunications Fund to the General Fixed Assets
Account Group, and therefore do not record a residual equity transfer in upon
receipt of the equipment.
Cash and Investments
The City maintains a cash and investment pool that is available for use by all
funds. Each fund's portion of this pool is presented on the combined balance
sheet as "Equity in pooled cash and investments".
Deposits
At June 30, 1996, the carrying amount of the City's deposits, including cer-
tificates of deposit, was $66,688,000. The bank balances totaled $67,680,874.
Of the bank balances, $700,000 was covered by federal depository insurance or
the National Credit Insurance Fund, $2,000,000 was collateralized by a letter-
of-credit held by the City and $64,980,874 was collateralized with securities
held by a multiple financial collateral pool in accordance with Chapter 12C of
the Code of Iowa. Chapter 12C provides for additional assessments against
public funds depositories to ensure that there will be no loss of public
funds.
Investments
The City is authorized by statute to invest public funds in obligations of the
United States Government, its agencies and instrumentalities; certificates of
deposit or other evidences of deposit at federally-insured depository institu-
tions approved by the City Council and the Treasurer of the State of Iowa;
prime eligible bankers' acceptances; certain high-rated commercial paper; per-
fected repurchase agreements; certain registered open-end management invest-
ment companies; and certain joint investment trusts.
The City's investments are categorized to give an indication of the level of
risk assumed by the City at year-end. The categories are defined as:
(1) Insured or registered in the City's name, or securities held by the City
or its agent in the City's name.
(2) Uninsured and unregistered securities held by the counterparty's trust
department or agent in the City's name.
(3) Uninsured and unregistered securities held by the counterparty or by its
trust department or agent, but not in the City's name.
The following is a summary of the City's investments, including restricted as-
sets, at June 30, 1996:
U.S. Government
securities
Investments in:
Iowa Public
Agency Trust
Employee deferred
compensation
funds
Mutual funds
Category Carrying Market
I 2 3 Amount Value
.. $6,720,859 _$,, - $ - $ 6,720,859 $ 6,717,577
8,020,000 8,020,000
3,779,007 3,779,007
200,000 176,377
$18,719,866 $18,692,961
CITY OF IOWA CITYt IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
The aforementioned Iowa Public Agency Investment Trust, employee deferred com-
pensation funds and mutuai funds represent investments in pools managed by
others. Therefore, these investments are not categorized because they are not
evidenced by securities that exist in physical or book entry form.
At June 30, 1995, the City held annuity contracts with a carrying value of
'$1,354,499. In January of 1996, the proceeds from these matured annuity con-
tracts were reinvested in a certificate of deposit. Also, at June 30, 1995,
the City held a short-term investment in mutual funds with a carrying value of
$35,505,338. This investment related to funds released from escrow at the end
of June 1995 for the defeased 1986 Series, Sewer Revenue Bonds, which were re-
paid in July 1996.
Aside from the two previously-mentioned items, the City's investments during
the year did not vary substantially from those at June 30, 1996, in type,
amounts or level of risk.
43
NOTES
CITY OF IOWA CITY, IOWA
TO FINANCIAL STATEMENTS (continued)
June 30, 1996
5. Changes in General Fixed Assets
During the year ended June 30, 1996, general fixed asset
posals by type and funding source were as follows:
acquisitions and dis-
Balance Acquisitions
July 1, 1995 and Transfers
By type:
Land $ 3,387,337 $ 2,748,997
Buildings and
structures 20,818,347 1,809,295
Other improvements 991,523 17,453
Equipment and
vehicles 7,449,519 1,152,374
Construction in
progress 2,556,972 3,461,849
Total general
fixed assets $ 35,203,698 $ 9,189,968
By funding source:
General Fund $ 11,195,572 $ 3,537,839
Special Revenue
Funds 10,344,154 4,779,099
Gifts 670,939 179,897
Capital Projects
Funds -
General
obligation bond
proceeds 11,678,550 430,445
Other governments 1,314,483 262,688
Total general
fixed assets $ 35,203,698 $ 9,189,968
Disposals
and Balance
Transfers June 30, 1996
$ 188,279 $ 5,948,055
1,668,444 20,959,198
13,700 995,276
663,028 7,938,865
2,885,124 3,133,697
$ 5,418,575 $ 38,975,091
$ 1,593,444 $ 13,139,967
2,894,727 12,228,526
11,304 839,532
430,309 11,678,686
488,791 1,088,380
$ 5,418,575 $ 38,975,091
As of June 30, 1996,
tion was as follows:
Protection=
Police
protection
Fire protection
Traffic
engineering
Inspection
services
Total C~,~unity
Protection
Hc~e and Co.inanity
Environment:
Physical
enviromment
Cc~nunity
develo~x~ent
Streets
Total Hc~e and
Co~nunity
Environment
Human Development:
Parks
Recreation
Library
Animal Shelter
Senior Center
Total Human
Development
Policy and
Administration
Total general
fixed assets
NOTES TO
,Land
m
41,581
41,581
12,811
3,153,365
3,166,176
1,231,798
155,000
1,386,798
CITY OF IOWA CITY, IOWA
FINANCIAL STATEMENTS (continued)
June 30, 1996
the composition of general fixed assets by type and func-
Buildings Other Equipment Construction
-~-~ Improve- and in
Structures ments Vehicles Procrress
316,537 $ 33,304 $2,458,734 $ 4,193
438,186 - 2,021,580 -
4,229 - 63,865 -
988 - 144,260 -
759,940 33,304 4,688,439 4,193
Total
$ 2,812,768
2,501,347
68,094
145,248
5,527,457
41,252 256,113 80,822 42,275 433,273
4,392,048 39,570 302,270 2,371,316 10,258,569
177,217 - 106,817 - 284,034
4,610,517 295,683 489,909 2,413,591 10,975,876
1,094,152 626,578 225,391 566,141
4,753,403 16,434 410,558 3,128
3,497,644 - 844,782 94,108
407;549 - 70,908 -
1,235,857 1,850 222,188 3,636
10,988,605 644,862 1,773,827 667,013
3,744,060
5,183,523
4,591,534
478,457
1,463,531
15,461,105
1,353,500 4,600,136 21,427 986,690 48,900 7,010,653
$5,948,055 $20,959,198 $995,276 $7,938,865 $3,133,697 $38,975,091
45
NOTES TO
CITY OF IOWA CITY, IOWA
FINANCIAL STATEMENTS (continued)
June 30, 1996
During the year ended June 30, 1996, general fixed asset
posals by function were as follows:
Ccmmnmity Protection:
Police protection
Fire protection
Traffic engineering
Inspection services
Total Cou~nunity Protection
acquisitions and dis-
Acquisitions Disposals
Balance and ~-d Balance
July 1, 1995 Transfers Transfers June 30, 1996
Home and Community
Environment:
Physical environment
Ccmnunity development
Streets
Total Hc~e and Community
Environment
$ 2,604,969 $ 375,947 $ 168,148 $ 2,812,768
2,254,073 564,790 317,516 2,501,347
68,094 - - 68,094
149,878 22,127 26,757 145,248
5,077,014 962,864 512,421 5,527,457
425,642 11,169 3,538 433,273
8,596,480 4,441,175 2,779,086 10,258,569
280,134 9,300 5,400 284,034
9,302,256 4,461,644 2,788,024 10,975,876
Human Development:
Parks 3,581,602 904,362 741,904 3,744,060
Recreation 5,172,527 198,817 187,821 5,183,523
Library 4,547,201 114,914 70,581 4,591,534
Animal Shelter 459,185 31,945 12,673 478,457
Senior Center 1,443,869 76,548 56,886 1,463,531
Total Human Development 15,204,384 1,326,586 1,069,865 15,461,105
5,620,044 2,438,874 1,048,265 7,010,653
Policy and Administration
Total general fixed assets $ 35,203,698 $ 9,189,968 $5,418,575 $ 38,975,091
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
6. Pension and Retirement Systems
Municipal Police and Fire Retirement System of Iowa
The City is a participating employer in the Municipal Police and Fire Retirement
System of Iowa (the "Plan"), which is a cost-sharing multiple-employer defined
benefit public police and fire employees retirement system.
The Plan is administered by a Board of Trustees. All fire fighters and police
officers appointed under civil service participate in the Plan, except for those
in cities who were not required by law to participate. The Plan provides retire-
ment, disability and death benefits which are established under state statute. A
member may retire at age 55 with 22 years of employment, and receive full bene-
fits which are equal to 60% of the average of the highest three years' wages for
a member retiring after July 1, 1994. Other benefits are also calculated as
varying percentages of the highest three years' wages. Benefits vest after four
years of service.
Member contribution rates are established by statute. For the fiscal year ended
June 30, 1996, members contributed 9.35%.
The City's contribution rate is based upon an actuarially determined normal con-
tribution rate. The normal contribution rate is provided by state statute to be
the actuarial liabilities of the Plan less current plan assets, the total then
being divided by 1% of the actuarially determined present value of prospective
future compensation of all members, further reduced by member contributions.
Legislatively appropriated contributions from the state to the Plan may further
reduce the City's contribution rate. However, the City's contribution rate may
not be less than 17% of earnable compensation.
For the year ended June 30, 1996, the City's contribution rate was 17o66% of
earnable compensation of each member. The contribution paid by the City for the
year ended June 30, 1996 totaled $764,255 and the contribution paid bY the em-
ployees totaled $404,606. The total payroll for employees covered by the Plan
was $4,325,221 and total payroll for all City employees was $20,414,259 for the
year ended June 30, 1996. The City's employer and employee contributions during
the year ended June 30, 1996 represented approximately 17.66% and 9.35% of the
total payroll for employees covered by the plan. At June 30, 1996, the City's
employer and employee contributions were approximately 3.1% of total contribu-
tions of all participating entities.
The pension benefit obligation is a standardized disclosure measure of the pres-
ent value of pension benefits, adjusted for the effects of projected salary in-
creases and step-rate benefits, estimated to be payable in the future as a result
of employee service to-date. The measure, which is the actuarial present value
of credited projected benefits, is intended to help users assess the Plan's fund-
ing status on a going concern basis, assess progress made in accumulating suffi-
cient assets to pay benefits when due and make comparisons among public employee
retirement systems and among employers. The Plan does not make separate measure-
ments of assets and pension benefit obligation for individual employers. At
June 30, 1996, the pension benefit obligation for the Plan as a whole, determined
through an actuarial valuation performed as of that date, was approximately $961
million. The Plan's net assets available for benefits on that date, valued at
market, were approximately $845 million, leaving an unfunded pension benefit
obligation of $160 million.
Historical trend information showing the Plan's progress in accumulating suffi-
cient assets to pay benefits when due is presented in its annual report.
The City, along with certain other cities in Iowa, have been named in lawsuits
alleging that excess funds held by cities with an actuarially determined excess
of assets over the actuarially determined liabilities as of the date of creation
of the Plan, plus interest, should be remitted back to the participants which
47
CITY OF IOWA CITY~ IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
totaled approximately $4.5 million for the City. While the City's management and
legal counsel vigorously dispute the allegations in this litigation and believe
the City has meritorious defenses, the ultimate outcome of the litigation cannot
presently be determined. Accordingly, no provision for any loss that may result
upon resolution of this matter has been made in the accompanying general purpose
financial statements.
IOwa Public Employees Retirement System
The City is also a participating employer in the Iowa Public Employees Retirement
System ("IPERS"), which is a cost-sharing multiple-employer defined benefit pub-
lic employees retirement system designed as a supplement to Social Security.
All e~ployees, except temporary employees of six months or less of employment
duration, who do not participate in any other public retirement system in the
state are eligible and must participate in IPERS. The pension plan provides
retirement and death benefits that are established by state statute. Generally,
a member may retire at the age of 65, or any time after age 62 with 30 years or
more of service, or when age plus years of service equals or exceeds 92, and
receive unreduced (for age) benefits° As of July 1, 3996, a member may retire at
the age of 65, or any time after age 62 with 28 years or more of service, or when
age plus years of service equals or exceeds 90, and receive unreduced (for age)
benefits. Members may also retire at the age of 55 or more at reduced benefits.
Benefits vest after four years of service or after attaining the age of 55. Full
benefits are equal to 60% of the average of the highest three years of covered
wages times years of service divided by 30.
The Plan is administered by the state of Iowa and the employer's responsibility
is limited to payment of contributions. The contribution rates are actuarially
determined; state statute requires contributions of 3.70% by the employee and
5.75% by the employer~ for the fiscal year ended June 30, 1996. These rates are
applied on the first $41,000 of compensation in calendar year 1995 and on the
first $44,000 of compensation in calendar year 1996. The contribution paid by
the employer for the year ended June 30, 1996 totaled $802,749 and the contribu-
tion paid by employees totaled $516,438. The total payroll for employees covered
by IPERS for the year ended June 30, 1996 was $13,956,501 and the total employer
payroll was $20,414,259. The City's employer and employee contributions during
the year ended June 30, 1996, represented .39% of total contributions of all
participating entities.
The pension benefit obligation is a standardized disclosure measure of the pres-
ent value of pension benefits, adjusted for the effects of projected salary in-
creases and step-rate benefits, estimated to be payable in the future as a result
of employee service to-date. The measure, which is the actuarial present value
of credited projected benefits, is intended to help users assess IPERS' funding
status on a going concern basis, assess progress made in accumulating sufficient
assets to pay benefits when due and make comparisons among public employee re-
tirement systems and among employers. IPERS does not make separate measurements
of assets and pension benefit obligations for individual employers. At June 30,
1996, the pension benefit obligation for IPERS as a whole, determined through an
actuarial valuation performed as of that date, was $9.0 billion. IPERS' net as-
sets available for benefits on that date valued at market were $9.6 billion,
leaving no unfunded pension benefit obligation.
Historical trend information showing IPERS' progress in accumulating sufficient
assets to pay benefits when due is presented in its annual report. IPERS does
not invest in obligations of the state of Iowa or its political subdivisions.
7. Deferred Compensation Agreement
The City offers its employees several deferred compensation plans (the "Plans")
administered by the Public Employees Benefits Services Corporation, The Interna-
tional City Manager's Association, Washington National Insurance Company, AETNA
48
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
Life Insurance and Annuity Company, Twentieth Century and American Express Finan-
cial Services. These plans are created in accordance with the provisions of
Internal Revenue Code Section 457. The Plans are available to all City employees
and permit them to defer a portion of their salary until future years. The de-
ferred compensation is not available to employees until termination, retirement,
death or unforeseeable emergency and participation in the Plans is optional. The
deferred compensation and accumulated earnings thereon, totaled $3,779,007 at
June 30, 1996.
The Plans are fully funded by the City as the deferred compensation is earned by
the employees. Plan assets, and the related liability to employees, are ac-
counted for in the Employee Deferred Compensation Fund, an agency fund, at the
current market value of the investments.
All amounts of compensation deferred under the Plans, all property and rights
purchased with those amounts, and all income attributable to those amounts, prop-
erty, or rights, are, until paid or made available to the employee or other bene-
ficiary, solely the property and rights of the City and are not restricted to the
provision of benefits under the Plans. Plan assets are subject to the claims of
the City's general creditors. Participants' rights under the Plan~ are equal to
those of general creditors of the City in an amount equal to the fair market
value of the deferred account for each participant.
It is the opinion of the City's legal counsel that the City has no liability for
losses under the Plans, but does have the duty of due care that would be required
of an ordinary prudent investor. The City believes that it is unlikely that it
will use the assets to satisfy the claims of general creditors in the future.
49
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
8. Bonded and Other Long-Term Debt
The following is a summary of changes in bonded and other long-term debt for
the year ended June 30, 1996:
Julv 1, 1995 Issues Retirements June 30, 1996
~eneral Long-Term Debt
Account Group:
General obligation bonds
Other long-term debt
Employee vested benefits
Litigation accrual
Total General Long-Term
Debt Account Group
$ 10,662,023 $ 295,000 $1,925,800 $ 9,031,223
80,344 - 13,391 66,953
1,448,933 - 59,612 1,389,321
100,000 - 100,000 -
$ 12,291,300 $ 295,000 $2,098,803 $ 10,487,497
Proprietary Funds:
General obligation bonds
Revenue bonds
Total Proprietary Fund
15,917,977
41,007,030
56,925,007
$ 6,100,000
18,300,000
$24,400,000
$1,619,200
1,132,030
$2,751,230
$ 20,398,777
58,175,000
$ 78,573,777
Total long-term debt
69,216,307 $24,695,000 $4,850,033 $ 89,061,274
~eneral Obligation Bonds
Various issues of general obligation bonds, totaling $29,430,000 are outstand-
ing as of June 30, 1996. The bonds have interest rates ranging from 3.6% to
6.4% and mature in varying annual amounts ranging from $35,000 to $750,000 per
issue, with the final maturities due in the year ending June 30, 2015. Inter-
est and principal payments on all general obligation bonds, except tax abated
portions recorded in the enterprise funds are accounted for through the Debt
Service Fund.
Portions of several general obligation bond issues have been used to acquire
or expand the enterprise fund facilities. In some instances, revenue gener-
ated by the enterprise funds is used to pay the general long-term debt princi-
pal and interest. The liability for those bonds that are expected to be paid
by the enterprise funds is included in those funds.
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
Revenue Bonds
As of June 30, 1996, the following unmatured revenue bond issues are outstand-
ing:
Original issue amount
Interest rates
Annual maturities
Amount outstanding
Parkinq
$3,690,000
5.2% - 7.4%
$105,000 to
$395,000
$3,365,000
Wastewater Treatment
$55,600,000
5% to 6%
$235,000 to
$3,315,000
$54,820,000
The revenue bond ordinances required that wastewater treatment and parking
system revenues be set aside into separate and special accounts as they are
received. The use and the amounts to be included in the accounts are as fol-
lows:
Account Amount
(a) Revenue Bond and Interest
Sinking Reserve
(b) Revenue Debt Service
Reserve
(c) Improvement Reserve
Amount sufficient to pay current bond
and interest maturities.
Amount required to be deposited in the
Revenue Bond and Interest Reserve until
the reserve balance equals: Parking
Revenue bonds - 10% of the original
principal amount. Wastewater Revenue
bonds - maximum debt service due on the
bonds in any succeeding fiscal year.
$20,000 per month to a maximum reserve ·
balance of $2,000,000 for wastewater to
a maximum reserve balance of $300,000
for parking bonds.
51
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
Stu~mar~ of Bond Issues
General obligation and revenue bonds payable at June 30, 1996 are comprised of
the following individual issues:
Date of Amount Interest Outstanding
Issue Issued Rates June 30, 1996
~eneral Obligation Bonds:
Multi-Purpose & Feb. 1988
Water Computer System1
Multi-Purpose &
Wastewater Treatment Dec. 1989
Construction2
Multi-Purpose & Wastewater
Treatment and Water Dec. 1990
Construction3
Multi-Purpose & Wastewater Sep. 1991
Treatment Construction2
Refunding of two bonds Jun. 1992
with issue dates of
November 1, 1985 and
August 1, 19861
Multi-Purpose Capital Loan Note4 Oct. 1992
Multi-Purpose & Wastewater Jun. 1994
Treatment and Water
Construction3
Multi-Purpose & Wastewater Apr. 1995
Treatment and Water
Construction3
Water ConstructionI Mar. 1996
Multi-Purpose Capital Loan Note Jun. 1996
Total General Obligation
Bonds
$1,260,000 5.4 - 6.4%
$ 260,000
2,960,000 5.7 - 6.0
1,200,000
2,300,000 5.4 - 6.2
2,340,000 5.3 - 5.6
4,870,000 3°4 - 5.5
1,125,000
1,350,000
2,695,000
3,450,000 4.75 - 5.2
7,370,000 4°6 - 4.7
2,740,000
5,875,000
8,500,000 4.8 - 5.125
7,790,000
6,100,000 3.6 - 5.5
295,000 4.2 - 5.0
6,100,000
295~000
$ 29,430,000
Revenue Bonds:
Refunded Parking Bonds
Refunded Wastewater
Treatment Bonds2
Refunded Parking Bonds
Wastewater Treatment Bonds
Total Revenue Bonds
Jun. 1992
Jan. 1993
Apr. 1995
Mar. 1996
1,190,000 5.2 - 5.3
~,~00,000 ~.8 - G.0
2,500,000 7.25 - 7.4
18,300,000 5.0 - 5.75
855,000
36,520,000
2,500,000'
18,300,000
$ 58,175,000
5
iS 87,605,000
1These bond issues have a portion of the general obligation bonds
payable shown as a liability on the balance sheet of the Water Fund°
52 ~
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
2These bond issues have a portion of the general obligation bonds
payable shown as a liability on the balance sheet of the Wastewa-
ter Treatment Fund.
3These bond issues have a portion of the general obligation bonds
payable shown as a liability on the balance sheets of the Water
Fund and the Wastewater Treatment Fund°
4This bond issue has a portion of the general obligation bonds pay-
able shown as a liability on the balance sheet of the Parking
Fund.
5Does not include discount on Enterprise Fund issues of $711,000.
Refunding of Parking Revenue Bonds
The 1978 Series Parkin~ Facility Revenue Bonds with a total outstanding bal-
ance of $4,730,000 were refunded in November 1985 by the issuance of
$3,795,000, 1985 Series Parking System Revenue Bonds. An irrevocable trust
was created with an unrelated third party, whereby the proceeds from the 1985
Series Parking System Revenue Bonds were converted into U.S. Government secu-
rities. These securities were placed in an escrow account for the express
purpose of paying the principal and interest on the refunded bonds as they
come due. For financial reporting purposes, the debt has been insubstance de-
feased and the liability has, therefore, been removed from the Parking Fund.
As of June 30, 1996, the amount of defeased debt amounted to $1,210,000.
Conduit Debt Obligations
From time to time, the City has issued Industrial Development Revenue Bonds
and Facility Refunding Revenue Bonds to provide financial assistance to pri-
vate sector entities for the acquisition, construction and renovation of in-
dustrial and commercial facilities deemed to be in the public interest. The
bonds are collateralized by the property financed and are payable solely from
payments received on the underlying mortgage loans. All payments on the bonds
are made by the private sector entities directly to a bond trustee, who is a
third party financial institution, and in turn, disburses the payment to the
respective bond holders. Neither the City, the State, nor any political sub-
division thereof is obligated in any manner for repayment of the bonds. Ac-
cordingly, the bonds are not reported as liabilities in the accompanying fi-
nancial statements.
As 'of June 30, 1996, there were 21 series of Industrial Development Revenue
Bonds and Facility Refunding Revenue Bonds outstanding, with an aggregate
principal amount payable of $60,268,548.
53
NOTES
CITY OF IOWA CITY, IOWA
TO FINANCIAL STATEMENTS (continued)
June 30, 1996
Summar~ of Principal and Interest Maturities
Annual debt service requirements to service
June 30, 1996, are as follows:
General Obligation
Bonds
Year Ended
June 30 Principal Interest
1997 $ 3,240
1998 3,230
1999 3,120
2000 3,150
2001 2,880
2002 2,645
2003-2006 6,540
2007-2010 2,425
2011-2014 1,725
201522018 475
2019-2022
29,430
all outstanding bonded debt as of
Revenue Bonds
Principal Interest
,000 $ 1,726,591 $ 1,625,000 $ 3,141,314
,000 1,521,371 1,880,000 3,244,323
,000 1,348,516 2,255,000 3,122,791
,000 1,180,921 2,390,000 2,987,419
,000 1,009,026 2,535,000 2,843,656
~000 787,061 2,675,000 2~691,498
,000 1,945,061 10,810,000 9,178,447
,000 740,611 12,640,000 6,524,278
,000 348,625 12,540,000 3,259,663
,000 26,363 3,925,000 1,592,719
- - 4,900,000 582,188
,000 $10,634,146 $ 58,175,000 $ 39,168,296
Debt Legal Compliance
Legal Debt Margin:
As of June 30, 1996, the general obligation debt issued by the City
exceed its legal debt margin computed as follows:
Assessed valuation:
Real property $1,788,353,156
Utilities 70,521,977
Total valuation $1,858,875,133
Debt limit, 5% of total assessed
valuation $ 92,943,757
Debt applicable to debt limit:
General obligation bonds 29,430,000
Legal debt margin $ 63,513,757
did not
54
CITY OF IOWA CITY, IOWA
NOTESTO FINANCIAL STATEMENTS (continued)
June 30, 1996
9. Contractual Commitments
The total outstanding contractual commitments as of June 30, 1996 are as fol-
lows:
Fund Pro4 ect Amount
~eneral Audit services $ 148,000
Housing Authority
Public housing construction
38,041
Bridge, Street and Traffic
Control Construction
Paving and bridge construction
4,745,923
Other Construction
Soccer site development and library
expansion
55,870
Parking Parking ramp maintenance 246,212
Wastewater Treatment
Wastewater treatment facility
design and consulting
17,243,480
Water
Water distribution, facility
design and construction
1,349,616
Sanitation
Landfill consulting, leachate
control and cell construction
145,228
Airport Master Plan consulting 4,839
Broadband Telecou~nunications Cable television consulting
15,038
$23,992,247
10. Risk Management
The City is exposed to various risks of loss related to torts; theft of, dam-
age to and destruction of assets; errors and omissions; and natural disasters.
During fiscal year 1988 the City established the Loss Reserve Fund to account
for and finance its uninsured risks of loss. During the year ended June 30,
1996, the City purchased property, liability and workers' compensation insur-
ance under the program that provides for a $50,000 self-insured retention per
occurrence on property losses and a $100,000 self-insured retention per occur-
rence on liability and worker's compensation losses, with an annual aggregate
retention of $250,000 on property losses and $610,000 on liability and work-
ers' compensation losses. There was no change in coverage from the prior
year. The insurance provides coverage for claims in excess of the aforemen-
tioned self-insured retention up to a maximum of $5,000,000 annual aggregate
of losses paid. The operating funds pay annual premiums to the Loss Reserve
Fund, an internal service fund. Accumulated monies in the Loss Reserve Fund
are available to cover the self-insured retention amounts and any uninsured
losses. Settled claims have not exceeded this commercial coverage in any of
the past three fiscal years.
The Housing Authority' Fund is insured under a separate policy with the As-
sisted Housing Risk Management Association. The remaining funds participate
55
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
in the Loss Reserve Fund. The funds make payments to the Loss Reserve Fund
based on actuarial estimates of the amounts needed to pay prior and current
year claims and to establish a reserve for catastrophic losses. The Fund's
accrued liabilities balance includes a claims liability at June 30, 1996,
based on the requirements of GASB Statement No. 10, which requires that a li-
ability for claims be reported if information prior to the issuance of the fi-
nancial statements indicates that it is probable that a liability has been in-
curred at the date of the financial statements and the amount of the loss can
be reasonably estimated. Changes in the Loss Reserve Fund's claims liability
amount for property, liability and workers' compensation for the years ended
June 30, 1995 and 1996 were:
Current-Year
Beginning-of- Claims and
Fiscal-Year Changes in Claim
Liability Estimates Payments
Balance at
Fiscal
Year-End
1994 - 1995 $574,000 $ 665,000 $ 386,000 $ 853,000
1995 - 1996 853,000 1,469,000 1,082,000 1,240,000
ALSO, the City is partially self-insured, through stop-loss insurance, for em-
ployee health care coverage, which is available to all of its permanent em-
ployees. This insurance provides stop-loss coverage for claims in excess of
$50,000 per employee with an aggregate stop-loss of approximately $1,954,100.
The operating funds are charged premiums by the Loss Reserve Fund. The City
reimburses a health insurance provider for actual medical costs incurred, plus
a claims processing fee. Changes in the Loss Reserve Fund's claims liability
amount for health care coverage for the years ended June 30, 1995 and 1996
were:
Beginning-of- Claims and Balance at
Fiscal-Year Changes in Claim Fiscal
Liability Estimates Payments Year-End
1994 - 1995 $266,000 $1,813,000 $1,808,000 $271,000
1995 - 1996 271,000 1,862,000 1,855,000 278,000
11. Contingent Liabilities
Litigation
The City is a defendant in a number of lawsuits arising principally from
claims against the City for alleged improper actions by City employees, in-
cluding improper police action, unlawful taking of property by zoning, negli-
gence, appeals of condemnations and discrimination° Total damages claimed are
substantial; however, it has been the City's experience that such actions are
settled for amounts substantially less than claimed amounts. The City Attor-
ney estimates that the potential claims against the City, not covered by vari-
ous insurance policies, would not materially affect the financial condition of
the City. The City has accrued $237,000 in the General Fund, of which
$137,000 is covered by the City's aggregate stop-loss insurance policy as dis-
cussed in Note 10, and $187,000 in the Wastewater Treatment Fund, which is not
covered by the stop-loss insurance. The City has the authority to levy addi-
tional taxes (outside the regular limit) to cover uninsured judgments against
the City.
56
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
12. Interfund Receivables and Payables
As of June 30, 1996, interfund receivables and payables were as follows:
Other
Advances Shared Revenue
From General Fund and Grants Sanitation Total
Advances to:
General $ - $ 35,053 $ 341,198 $ 376,251
Community Development
Block Grant 76,856 - - 76,856
Airport 27,622 - 226,316 253,938
Total $ 104,478 $ 35,053 $ 567,514 ~ 707,045
57
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
13. Segment Information for Enterprise Funds
The City maintains seven enterprise funds. These funds operate primarily from
proceeds of user charges. Segment information as of and for the year ended
June 30, 1996 is as follows (amounts expressed in thousands):
Wastewater
Parkinq Treatment Water
Results of operations~
Operating revenues
Depreciation
Operating income (loss)
Operating grants
operating transfers, net
Interest expense
Net income (loss)
$ 2,970 $ 8,767 $ 5,221
409 1,647 350
1,096 4,614 1,975
(551) 38 -
(364) (2,659) (396)
463 2,882 1,961
Financial position: Total assets
Net working capital (deficiency)
Property and equipment additions, net
Bonded debt payable
Retained earnings (deficit)
Current capital contributions
Total equity (deficiency)
14,195 94,879 26,914
4,554 28,844 9,733
(149) 3,837 2,610
6,105 59,234 12,524
7,769 13,177 9,194
- 512 257
7,844 33,513 13,335
NOTES
CITY OF IOWA CITY, IOWA
TO FINANCIAL STATEMENTS (continued)
June 30, 1996
Sanitation Airport
$ 5,878 $ 182
472 94
768 (108)
- 40
(30} 99
1,199 31
Mass
Transportation
$ 676 $
356
(2,815)
547
1,761
(490)
Broadband
Telecommunications
658
32
325
(64)
276
Total
24,352
3,360
5,855
587
1,253
(3,419)
6,322
12,956 2,497
(5,576) (225)
1,770 119
(1,750) (670)
(1,694) 2,232
4,264
373
44
(342)
(15o)
3,708
662
523
30
412
1
598
156,367
38,226
8,261
77,863
27,790
620
59,536
59
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
Post-Employment Benefits
All full-time employees who retire or become disabled are offered the follow-
ing post-employment benefit options:
Health insurance - The option of continuing with the City's health
insurance plan at the individual's own cost.
Life insurance - The option of converting the employee's City-paid
policy from term insurance to whole life insurance at the indivi-
dual's expense with the City's life insurance carrier.
Long-term disability - The option of converting the employee's City
paid group policy to a personal policy at the individual's expense
with the City's long-term disability insurance carrier.
The above options, while at the individual's own expense, are included within
the City's overall insurance package. Therefore, a portion of the above cov-
erages are being subsidized by the City and its current employees. However,
the City cannot reasonably estimate the amount of this subsidy and therefore~
it is being expensed as incurred by the City.
15. Landfill Closure and Postclosure Care Costs
In August, 1993, the GASB issued Statement No. 18, Accounting for Municipal
Solid Waste Landfill Closure and Postclosure Care Costs (the "Statement"). Un-
der these rules, in addition to operating expenses related to current activi-
ties of the landfill, an expense provision and related liability are being
recognized based on the future closure and postclosure care costs that will be
incurred near or after the date the landfill no longer accepts waste. The rec-
ognition of these landfill closure and postclosure care costs is based on the
amount of the landfill used during the year.
The estimated liability for landfill closure and postclosure care costs as of
June 30, 1996 is $14,336,000, which is based on 54.5% usage (filled) of the
landfill and is included in accrued liabilities within the Sanitation Fund. It
is estimated that an additional $11,947,000 will be recognized as closure and
postclosure care expenses between the date of the balance sheet and the date
the landfill is expected to be filled to capacity by the year ended June 30,
2016. The estimated total current cost of the landfill closure and postclo-
sure care of $26,283,000 is based on the amount that would be paid if all
equipment, facilities, and services required to close, monitor, and maintain
the landfill were acquired as of June 30, 1996. These amounts are based on an
estimated postclosure care and monitoring period of 30 years, consistent with
current State Department of Natural Resources regulations. However, the actual
cost of closure and postclosure care may be higher due to inflation, changes
in technology, or changes in landfill laws and regulations. Such changes in
estimates would be included in the City's statement of operations in the pe-
riod of the change.
There are several contingent items that could significantly affect the City's
closure and postclosure care costs:
The closure calculations exclude.the cost of a synthetic liner. The liner
is an additional "final cover" mandate of the Environmental Protection
Agency, that has not yet been adopted by the State of Iowa. The City be-
lieves that the state will eventually adopt this mandate. Had this liner
been included in the closure liability calculation, it would have increased
by $8.3 million.
The postclosure care calculation assumes that the City will incur postclo-
sure costs for only thirty years. The City believes that it will be re-
sponsible to maintain the site until gas and leachate leakage is insignifi-
6O
CITY OF IOWA CITY, IOWA
NOTES TO FINANCIAL STATEMENTS (continued)
June 30, 1996
cant; which will probably be a minimum of one hundred years, at a current
annual cost of $226,000 per year.
As of June 30, 1996, the City was required by state laws and regulations to
provide some form of financial assurance to finance closure and postclosure
care. The City has informed the state that the City will meet its financial
assurance obligations through the issuance of general obligation bonds. As of
June 30, 1996, the Sanitation Fund had $1,964,000 in related equity in pooled
cash and investments, at cost, which approximates market. The City estimates
that these cash reserves will only provide a fraction of the dollars needed to
close and monitor the landfill. The remaining portion of postclosure care
costs, anticipated future inflation costs and additional costs that might
arise from changes in postclosure requirements (due to changes in technology
or more rigorous environmental regulations, for example) may need to be cov-
ered by charges to future landfill users as well as City taxpayers.
16. Subsequent Event
The City has been named as a defendant in a lawsuit, which claims that City
police officers were negligent in the shooting of a City resident on August
30, 1996. The suit requests damages of $3.6 million, however, the City in-
tends to vigorously contest the case. All but $100,000 of any amounts that
may be paid by the City will be covered by the insurance program described in
Note 10.
61
66
SPECIAL REVENUE FUNDS
Special Revenue Funds are utilized to account for revenues derived from
specific sources which are required to be accounted for as separate funds. The
funds in this category and their purpose are as follows:
Community Development Block Grant Fund - accounts for revenue from the U.S.
Department of Housing and Urban Development's Community Development Block
Grant programs.
Other Shared Revenue and Grants Fund - accounts for revenue from various
sources, primarily road use tax monies from the State of Iowa and
reimbursable programs funded by federal and state grants.
Employee Benefits Fund - accounts for the employee benefits related to those
City employees who are paid through governmental fund types, which are funded
by a separate prgperty tax levy.
Housing Authority Fund - accounts for the operations and activities of the
City's low and moderate income housing assistance and public housing programs.
63
Assets
Equity in pooled cash
and investments
Receivables:
Property taxes
Accounts and
unbilled usage
Interest
Notes
Advances to other funds
Due from other
governments
Total assets
Liabilities an~Fund
Ba. lan~es (Deficit)
Liabilities:
Accounts payable
Contracts payable
Accrued liabilities
Advances from other funds
Deferred revenue:
Property taxes
Other
Total liabilities
Fund balances (deficit):
Reserved for:
Encumbrances
Long-term receivables
Employee retirement
commitments
Unreserved, undesignated
Total fund balances
Total liabilities
and fund balances
(deficit)
(deficit)
CITY OF IOWA CITY, IOWA
COMBINING BALANCE SHEET
ALL SPECIAL REVENUE FUNDS
June 30, 1996
(amounts expressed in thousands)
Other
co~nunity Shared
Development Revenue
Block and
Grant Grants
~mployee
Benefits
- $ 5,002 $
2 81
1,405 -
- 35
71 422
1,478 $ 5,540 $
Housing
Authority
16
77
1,360
$ 1,564 $
Total
4,923 $ 218 $ 10,143
42 42
80 - 80
88 - 171
- 600 2,005
- - 35
- 6 499
5,133 $ 824 $ 12,975
(132)
(86)
1,478
5,504
5,540
5,540
$ - $ - $ 111
- 18 18
1 21 38
- - 77
20 - 20
- 600 1,960
$ 21 $ 639 $ 2,224
$ 38 $ 38
- 82
5,112 -
- 147
5,112 $ 185
5,133 $ 824
5,112
5,519
$ 10,751
$ 12,975
CITY OF IO~A CITY, IOW~
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES (DEFICIT)
ALL SPECIAL REVENUE FUNDS
Year ended June 30, 1996
(amounts expressed in thousands)
Other
c~unity Shared
Development Revenue
Block and
Grant Grants Benefits
Property taxes
Intergovernmental
Charges for services
Use of money and property
Miscellaneous
Total revenues
Housing
Authority
Current ?petEring:
Home and community environment
Policy and administration
Capital outlay
Total expenditures
$ - $ 55 $ 2,898 $ -
2,252 4,176 - 6,262
11 - 79 -
6 232 314 171
179 15 - 206
$ 2,448 $ 4,478 $ 3,291 $ 6,639
Excess (deficiency) of revenues
over (under) expenditures
Other Financing Souroes (Uses)
Operating transfers:
From other funds
(To) othersfunds
Total other financing uses
Excess (deficiency) of revenues
a/%d other financing sources
over (%~der) expenditures and
other financing uses
Total
$ 2,953
12,690
90
723
400
$ 16,856
$ 1,883 $ 150 $ - $ 4,223 $ 6,256
- 159 - 159
732 - - 2,227 2,959
$ 2,615 $ 150 $ 159 $ 6,450 $ 9,374
$ (167) $ 4,328 $ 3,132 $ 189 $ 7,482
Fund Balances (Deficit) , Beginning
$ $ 27 · $ 200
- (3,430) (3,304)
$ - $ (3,403) $ (3,104)
Residual equity transfers out
(6)
Fund Balances (Deficit) , Ending
$ (167) $ 925
81 4,621
$ - $ 227
- (6,734)
$ - $ (6,507)
$ 189 $ 975
(4) 9,782
- (6)
$ 185 $ 10,751
$ 28
5,084
$ 5,112
(86) $ 5,540
65
CAPITAL PROJECTS FUNDS
Capital Projects Funds are utilized to account for all resources used in the
acquisition and construction of capital facilities and other major fixed
assets, with the exception of those that are financed by proprietary fund
monies. The funds in this category are as follows:
Bridge, Street and Traffic Control Construction Fund - accounts for the
construction or replacement of infrastructure fixed assets, such as streets,
bridges, dams, sidewalks, lighting systems and storm sewers.
Other ~onstruction Fund - accounts for the construction or replacement of
other City general fixed assets, such as administrative buildings with various
funding sources, including general obligation bonds, intergovernmental
revenues and contributions.
67
CITY OF IOW~ CITY, IO~%
C0~BINING BALANCE SHEET
ALL CAPITAL PROJECTS FUNDS
June 30, 1996
(amounts expressed in thousands)
Assets
Equity in pooled cash
and investments
Interest receivable
Due from other governments
Total assets
Liabilities and Fund Balances (Deficit)
Liabilities:
Accounts payable
Contracts payable
Accrued liabilities
Total liabilities
Fund balances (deficit}:
Reserved for encumbrances
Unreserved, undesignated
Total fund balances (deficit)
Total liabilities
and fund balances (deficit)
Bridge,
Street and
Traffic
Control
Construction
157
1
$ 158
other
Construction
$ 598 $
27
295
$ 920 $
218 $ 55
780 219
15 -
1,013 $ 274
$ 4,780 $ 56
(5,635) 590
$ (855) $ 646
$ 158 $ 920
Total
755
28
295
1,078
273
999
15
1,287
4,836
(5,045)
(209)
1,078
68
CITY OF IO~A CITY, IO~A
COMBINING STATE~Eb~ OF REVENUES, EXPENDITURES
AND CHAN~ES IN FUND BALANCES (DEFICIT)
ALL CAPITAL PROJECTS FUNDS
Year ended June 30, 1996
(amounts expressed in thousands)
Bridge,
Street and
Traffic
Control Other
Construction Construction
Total
~ve~ue8
Intergovernmental
Charges for services
Use of money and property
Miscellaneous
Total revenues
159 $ 43
71 -
1 217
44 90
275 $ 350
202
71
218
134
625
~xt~enditures
Capital outlay
$ 3,887 $ 1,316 $ 5,203
Deficiency of revenues
under expenditures
$ (3,612) $ (966
$ (4,578)
Other Financing Sources (Uses)
Operating transfers:
From other funds
(To) other funds
Sale of bonds
Total other financing sources
$ 3,433 $ 531
- (2,421
- 295
$ 3,433 $ (1,595
$ 3,964
(2,421)
295
$ 1,838
Deficiency of revenues
and other financing sources
under expenditures and
other financing uses
$ (179) $ (2,561
$ (2,740)
Fund Balances (Deficit) , Beg/nn~ng
(662) 3,208 2,546
Residual equity transfers out
(14) (1
(15)
~'und Balances (Deficit) , Ending
$ (855) $ 646 $ (209)
69
ENTERPRISE FUNDS
Enterprise Funds are utilized to account for operations and activities of the
City that are financed and operated in a manner similar to a private business
enterprise, and where the costs of providing services to the general public on
a continuing basis is expected to be financed or recovered primarily through
user charges, or where the City has decided that periodic determination of
revenues earned, expenses incurred, and/or net income is appropriate for
capital maintenance, .public policy, management control, accountability or
other purposes. The funds in this category are as follows:
Parking Fund - accounts for the operation and maintenance of the
"off" street public parking facilities.
"on" and
Wastewater Treatment Fund - accounts for the operation and maintenance of the
wastewater treatment facility and sanitary sewer system.
Water ~und - accounts for the operation and maintenance of the water system.
Sanitation Fund - accounts for the operation and maintenance of the
waste collection system and landfill.
solid
Airport Fund - accounts for the operation and maintenance of the
facility.
airport
Mass Transportation Fund - accounts for the operation and maintenance of the
public transportation system.
Broadband Telecommunications Fund - accounts for the operation and maintenance
of the Broadband Telecommunications Commission which oversees the franchise
agreement with the cable television company, including production and
broadcasting on the government television channels.
71
CITX OF IOWA CITX, IOWA
COMBININ~ BALANCE SHEET
ALL ENTERPRISE FUNDS
June 30, 1996
amounts expressed in thousands)
Assets
Cash on hand
Equity in pooled cash and investments
Receivables:
Accounts and unbilled usage
Interest
Advances to other funds
Due from other governments
Inventories
Restricted assets -
Equity in pooled cash and investments
Property and equipment: Land
Buildings and structures
Improvements other than buildings
Equipment and vehicles
Accumulated depreciation
Construction in progress
Total assets
Liabilities and Equity (Deficit)
Liabilities:
Accounts payable
Contracts payable
Accrued liabilities
Advances from other funds
Due to other governments
Liabilities payable
from restricted assets:
Interest payable
Deposits
Bonded debt payable
Total liabilities
Parking
Wastewater
Treatment
$ 1 $ -
1,345 19, 896
45
114
3,295
1,480
12,063
48
175
(4, 371)
439
9, 627
671
32, 683
34, 984
5,845
(16,153)
5,873
Water
8, 075
599
201
242
1, 671
4, 326
4, 697
7,574
1, 411
(6,148)
4,266
$ 14, 195 $ 94, 879 $ 26, 914
$ 5 $ 21 $ 222
- 378 241
119 336 130
- - 13
-
122 1,397 116
- - 333
6,105 59,234 12,524
$ 6,351 $ 61,366 $ 13,579
Equity (Deficit): Contributed capital
Retained earnings (deficit):
Reserved by bond ordinance
Unreserved
Total equity (deficit)
Total liabilities and equity
(deficit)
$ 75
3,173
4,596
$ 7,844
$ 14,195
20,336
8,230
4,947
33,513
94,879
4,141
1,222
7,972
13,335
26,914
72
Sanitation
Airport
Mass
Transportation
Broadband
Telecommunications
Total
7,926
461
119
568 '
212
130
2,383
71
(1,264)
2,350
12,956
717
1,132
1,970
20
(1,481)
99
$ 2,497
$ 1
895
6
14
13
1
2,419
293
3,547
(2,925)
4,264
- $ 2
473 38, 610
78
6
30
212
(137)
662 $
2,203
893
568
53
242
14, 623
7,407
53,124
47,252
11,281
(32,479)
12,588
156,367
110
14,480
6O
5
6
254
269
216
71
- $ 517
1 735
33 15,320
- 254
- 144
14,650
265
556
1,635
363
77,863
$ 96,831
$ 56
(1,750)
$ (1,694)
$ 12,956
2,902
(670)
2,232
2,497
4,050
(342)
3,708
4,264
73
186
412
598
662
$ 31,746
12,625
15,165
$ 59,536
$ 156,367
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN TOTAL EQUITY
ALL ENTERPRISE FUNDS
Year ended June 30, 1996
(amounts expressed in thousands)
Parking
Wastewater
Treatment
Operating Revenues
Charges for services
Miscellaneous
Total operating revenues
Water
Operating Expenses
Personal services
Commodities
Services and charges
Depreciation
Total operating expenses
$ 2,483 $ 8,694 $ 5,187
487 73 34
$ 2,970 $ 8,767 $ 5,221
Operating income (loss)
$ 922 $ 1,126
47 215
496 1,165
$ 1,465 $ 2,506
409 1,647
$ 1,874 $ 4,153
Nonoperating Revenues (Expenses)
Operating grants
Interest income
Interest expense
Income (loss) before operating transfers
Operating Transfers
From other funds
(To) other funds
Total operating transfers in (out)
Net income (loss)
Depreciation on assets acquired
by contributed capital that reduces
contributed capital
Total Equity (Deficit) , Beginning
Residual equity transfers out
Capital contributed during the year
Total Equity (Deficit) , Ending
$ 1,096 $ 4,614
282
(364)
889
(2, 659)
2,844
$ 1,014
- $ 41 $
(551) (3)
(551) $ 3s $
463 $ 2,882 $
30,211
(92)
512
33,513
7,385
(4)
$ 7,844
1,272
768
856
2,896
35O
3,246
1,975
382
(396)
1,961
1,961
11, 135
(18)
257
13, 335
74
San~t&tion
Airport
Transportation
Teleco~m~nic&tions
Total
5,746
132
5,878
1,174
191
3,273
4,638
472
5,110
768
$ - $ 639
182 37
$ 182 $ 676
68
5
123
196
94
290
(108)
1,873
266
996
3,135
356
3,491
(2,815)
342
316
658
203
10
88
301
32
333
325
$23,091
1,261
$24,352
$ 6,638
1,502
6,997
$ 15,137
3,360
$ 18,497
5,855
461
1,229
(30)
(30)
1,199
40
(68)
126
(27)
99
31
547
17
(2,251)
(490}
340
(64)
(64)
276
587
2,046
(3,419)
5,069
1,928
(675)
1,253
6,322
(2,882)
(11)
$ (1,694}
2,209
(8)
$ 2,232
180
4,179
(11)
(15o)
3,708
327
(6)
1
598
180
52,564
(150)
620
$ 59,536
75
CITY OF IOWA CITY, IOWA
CO%4BINING STATEMENT OF CASH FLOWS
ALL ENTERPRISE FUNDS
Year ended June 30, 1996
(amounts expressed in thousands)
~ash Fl~ws From Operating Activities
Operating income (loss)
Adjustments to reconcile operating income (loss) to
net cash flows from operating activities:
Depreciation
Changes in operating assets and liabilities:
Accounts, interfund and other receivables
Inventories
Deposits
Accounts, interfund and other payables
Accrued liabilities
Total adjustments
Net cash flows from operating activities
Cash Flows From Noncapital Financing Activities
Operating grants received
Operating transfers from other funds
Operation transfers (to) other funds
Net cash flows from noncapital
financing activities
Cash Flows Fr~m Capital and Related Financing Activities
Net bond proceeds transferred in
Acquisition and construction of property
and equipment
Principal paid on bonded debt
Interest paid on bonded debt
Capital contributed
Transfers to restricted assets
Payments from restricted assets
Net cash flows from capital and related
financing activities
Gash Flows From Investing Activities
Interest on investments
Net increase (decrease) in cash and cash equivalents
cash and cash Equivalents, Beginning
Cash and Cash Equivalents, Encling
Supplemental Noncash Disclosures
Capital contributed for property and equipment
76
Parking
Wastewater
Treatment
$ 1,096 $ 4,614
409
(661
8
$ 345
$ 1,441
(551)
(551)
149
495)
462)
(1,604)
946
1,647
1,382
288
157
3,474
8,088
41
38
18,03~
(3,837~
(2,511)
(4,750)
2,993
$ (1,466) $ 7,992
$ 266 $ 605
(310) 16,723
$ 1,655 $ 3,173
$ 1,345 $ 19,896
$ 512
Water
Transportation
Broadand
Teleco~unications
Total
1,975
768
$ (lO8)
(2,815)
325 $ 5,855
35O
908
(3)
14
271
(236)
1,304
3, 279
6,027
(2,610)
(725)
{383)
(i50)
2,159
472
(40)
(64)
1,587
2,355
(30)
(3O)
(1,770)
(1,770)
94
(37)
16
(i)
72
(36)
40
126
(27)
139
(119)
(119)
356
(15)
339
42
722
(2,093)
547
1,761
2,308
(43)
4
(39)
32
(6)
11
37
362
(64)
(64)
(3O)
2
3,360
2,186
(3)
14
784
1,200
7,541
13,396
587
1,928
(675)
1,840
24,063
(8,260)
(3,159)
(3,356)
6
(6,504)
3, 939
(28) $ 6,729
$ 243
5,681
$ 2,394
_ ~ ......~9.7S ......
$ 256
433
988
6,938
7,926
1
(15)
15
77
18
194
701
895
15
285
188
473
$ 1,581
23,546
$ 15,064
$ 38,610
$ 768
78
INTERNAL SERVICE FUNDS
Internal Service Funds are utilized to account for goods and sgrvices provided
by one department to other City departments on a cost-reimbursement basis.
The f6nds in this category are:
Equipment Maintenance Fund - accounts for the provision of maintenance for
City vehicles and equipment and vehicle rental to other City departments from
a central vehicle pool.
Central Services Fund - accounts for the support services of printing,
photocopying, office supplies, photo identification, mail, overnight shipping,
two-way radios, and telecommunications provided to other city departments.
Loss Reserve Fund - accounts for the property, liability Workers' Compensation
and health insurance premiums and claims activity for City departments,
including the self-insured retention portion.
Information Services Fund - Accounts for the accumulation and allocation of
costs associated with data processing, including the operation and replacement
of equipment.
79
CITY OF IOWA CITY, IOWA
COMBINING BALANCE S~EET
ALL INTERNAL SERVICE FUNDS
June 30, 1996
amounts expressed in thousands)
Asmetm
Equity in pooled cash and investments
Receivables:
Accounts and unbilled usage
Interest
Inventories
Restricted assets -
Equity in pooled cash and investments
Property and equipment: Land
Buildings and structures
Improvements other than buildings
Equipment and vehicles
Accumulated depreciation
Total assets
Equipment Central Loss Information
Maintenance Ssrvioee Reserve Services
$ 2,525 $ 241
27 -
34 4
404 20
45 -
554 3
50 -
5,755 248
(3,723) (170)
5(67~ .... ~ 346
$ 1,725 $ 234
23 -
2,601 -
- 2
12 225
(5) (44)
$ 4,356 $ 417
Total
4,725
27
61
424
2,601
45
559
5O
6,240
(3,942)
10,790
Lim~ilitis. and Equity
Liabilities:
Accounts payable $ 270 $ - $ 145 $
Accrued liabilities 72 4 1,524
Total liabilities S 342 $ 4 $ 1,669 $
Equity:
Contributed capital
Retained earnings:
Reserved for future claims
Unreserved
Total equity
Total liabilities and equity
2,321 $ 15
3,008 327
5,329 $ 342
5,671 $ 346
- S 415
44 1,644
44 $ 2,059
$ 2 $ 119 $ 2,457
2,601 - 2,601
84 254 3,673
$ 2,687 $ 373 $ 8,735
$ 4,356 $ 417 $ 10,790
80
CITY OF IOWA CITY, IOWA
COMBINING STATEMENT OF REVENUES, EXPENSES
AND CHANGES IN TOTAL EQUITY
ALL INTERNAL SERVICE FUNDS
Year ended June 30, 1996
(amounts expressed in thousands)
Equipment Central Loss Infonmation
Maintenance Services Reserve Services
Operating Revenues
Charges for services
Miscellaneous
Total operating revenues
Operating Expenses
Personal services
Commodities
Services and charges
Depreciation
Total operating expenses
Operating income (loss)
$ 2,207 $ 11 $ 3,179 $ 12
5 569 400 50
$ 2,212 $ 580 $ 3,579 $ 62
458 $ 46 $ 72
942 82 6
195 433 3,157
1,595 $ 561 $ 3,235
680 25 2
2,275 $ 586 $ 3,237
(63) $ (6) $ 342
Total
$ 5,409
1,024
$ 6,433
$ 321 $ 897
41 1,071
66 3,851
$ 428 $ 5,819
44 751
$ 472 $ 6,570
$ (410)
$ (137)
Nono~ratingRevenues
Interest income $ 111 $ 13 $ 189 $ - $ 313
Income (loss) before operating
transfers S 48 S 7 $ 531 $' (410) $ 176
Operating Transfers
From other funds
(To) other funds
Total operating transfers in (out)
Net income (loss)
$ 427
$ 427
$ 427
(117)
$ 310
Total Equity, Beginning
Residual equity transfers in (out)
Capital contributed during the year
- $
(117)
$ (117) $
$ (69) $
5,345
7 $ 531
335 2,187
$ 17 $ 486
Total Equit~f, Ending
7,867
(74) - (31) 118 13
127 238 365
5,329 $ 342 $ 2,687
$ 373
$ 8,731
81
CIT~ OF IONIA CIT~, IOWA
C(H4BINING STATEMENT OF CASH FLOWS
ALL INTERNAL SERVICE FUNDS
Year ended June 30, 1996
(amounts expressed in thousands)
Operating income (loss)
Adjustments to reconcile operating income (loss)
to net cash flows from operating activities:
Depreciation
Changes in operating assets and liabilities:
Accounts, interfund and other receivables
Inventories
Accounts, interfund and other payables
Accrued liabilities
Total adjustments
Net cash flows from operatin9 activities
Opera~ing transfers from other funds
Operating transfers (to) other funds
Net cash flows from noncapital financin9
activities
Acquisition of property
and equipment
Capital contributed
Transfers to restricted assets
Payments from restricted assets
Net cash flows from capital and related
financing activities
Equip~ent Central Loss Xnfozmation
To~al
$ (63) $ (6) $ 342 $ (410) $ (137)
680 25 2 44 751
8 - 8
26 3 - 29
270 19 289
(37) (2) 336 44 341
947 $ 26 $ 357 $ 88 $ 1,418
884 $ 20 $ 699 $ (322) $ 1,281
$ $ $ -
(117)
$ (117) $
427
427
(117)
$ {339) $ (36}
$ $ 427 $ 310 -~
$ 3
(2,691)
2, 174
(480)
237
(2,691)
2,174
(lOB)
237
$ (339) $ (36) $ (5]4) $ ]29 $ <760)
12 $ 182 $ $ 303
(4) $ 367 $ 234 $ 1,134
245 $ 1,358 $ $ 3,591
241 $ 1,725 $ 234 $ 4,725
Cash Flows Fr~ XnvestingA~ivitiea
Interest on investments $ 109
Net increase (decrease) in cash and cash equivalents $ 537
C~S~ and Cash F~uivalen~s, Begi~ $ 1,988
~sh ~4 ~h ~iv~en~s, ~g $ 2,525
Su~I~ No~h Disclomu~m
Capital contributed for property and equipment $ 127
$ (1) $ - $ 119$ 245
82
TRUST AND AGENCY FUNDS
The Trust and Agency Funds are used to account for assets held by the City in
a trustee or custodial capacity for the bond trust fund, and for other
entities, such as individuals, private organizations, or other governmental
units. These fund types are categorized as follows:
Expendable Trust Funds
Johnson County Council of Governments Trust Fund - accounts for the financial
activities of the metropolitan/rural cooperative planning organization.
Agency Funds
The City acts as custodian for the following funds:
Project Green Fund - accounts for donations that are received to plant and
develop yards and lawns, both public and private, within Iowa City.
Employee Deferred Compensation Fund - accounts for assets held for employees
in accordance with the provisions of Internal Revenue Code Section 457.
Eligible employees are allowed to defer a portion of their salary until later
years.
Community Economic Betterment Account Fund - accounts for a loan from the
State of Iowa passed through the City to a private company for economic
development purposes. The loan is not an obligation of the City of Iowa City.
83
CITY OF IOWA CITY, IOWA
COMBINING BALANCE SHEET
ALL TRUST AND AGENCY FUNDS
June 30, 1996
(amounts expressed in thousands)
Assets
Equity in pooled cash and investments
Interest receivable
Due from other governments
Total assets
Expendable
Trust Fund
Johnson County
Council of
~overnments
8
1
25
34
Liabilities and Fund Balances
Liabilities:
Accrued liabilities
Due to agency
Deferred compensation payable
Total liabilities
Fund balances:
Reserved for Johnson County Council
of Governments
Total liabilities and fund balances
Agen~
Fun~
$ 3, 964
2
$ 3,966
Total
$ 3,972
3
25
$ 4,000
14 $ - $ 14
- 190 190
- 3,776 3,776
14 $ 3,966 $ 3,980
20 $ - $ 20
34 $ 3,966 $ 4,000
84 -~
CITY OF IOWA CITY, IOWA.
COMBII'~IN(~ STA.TF.,MENT OF CHAN(~ES
IN ASSETS AND LIABILITIES
ALL AGENCY FUNDS
Year Ended June 30, 1996
(amounts expressed in thousandsl
Balance
July 1, 1995 Increases
Decreases
Assets:
Equity in pooled cash and investments
Interest receivable
Total assets
$ 151 $ 37 $
2 -
$ 153 $ 37 $
Liabilities:
Due to agency
Total liabilities
Balance
June 30, 1996
~m~l~eeDeferred~m~ensation
Assets:
Equity in pooled cash and investments
Total assets
$ 188
2
$ 190
Liabilities:
Deferred compensation payable
Total liabilities
$ 153 $ 37 $ $
$ 153 $ 37 $ $
$ 2,917 $ 990 $ 131 $
2,917 $ 990 $ 131 $
.......... 2.17~7' $ 990 ...~. .1.31 . $
190
190
3,779
3,779
3~779
3,779
Com~nity Economic Bettezment Account
Assets:
Equity in pooled cash and investments
Total assets
$ $ 3O0 $ 3OO $
$ - $ 300 $ 300 $
Liabilities:
Accounts payable $ - $ 300 $ 300 $
Total liabilities $ $ 300 $ 300 $
Total
Assets:
Equity in pooled cash and investments
Interest receivable
Total assets
Liabilities:
Accounts payable
Due to agency
Deferred compensation payable
Total liabilities
3,068 $ 1,327 $ 431
2 -
..... 3'.9.Y9 .... ~. ~327 .. $ 431
$ $ 30O $ 3OO
153 37 -
2,917 990 131
$ 3,070 $ 1,327 $ 431
3,964
2
3,966
190
3,776
$ 3,966
85
-'~..,~.~.~,
mm
86
OTHER SUPPLEMENTAL INFORMATION
8?
CITY OF IOWA CITY
SUMMARY OF BONDED INDEBTEDNESS
DEBT SERVICE REQUIREMENTS TO MATURITY (INCLUDING
General
Year Ended Obligation Revenue
June 30 Bonds Bonds
1997 $ 4,966,591 $ 4,766,314
1998 4,751,371 5,124,323
1999 4,468,516 5,377,791
2000 4,330,921 5,377,419
2001 3,889,026 5,378,656
2002 3,432,061 5,366,498
2003-2006 8,485,061 19,988,447
2007-2010 3,165,611 19,164,278
2011-2014 2,073,625 15,799,663
2015-2018 501,363 5,517,719
2019-2022 - 5,482,188
Total $40,064,146 $ 97,343,296
INTEREST)
Total
$ 9,732,905
9,875,694
9,846,307
9,708,340
9,267,682
8,798,559
28,473,508
22,329,889
17,873,288
6,019,082
5,482,188
~137,407,442
STATISTICAL SECTION
CITY OF IOWA CITY,
~st Ten Fiscal Years
(~unts e~res~d in thousands)
._~__~9~t~ ~vi~ent3 ~nistratio~
Debt Service
& Long-term
~as.es
1987 $ 4,870 $ 2,703 $ 2,452 $ 2,666 $ 54i. $
19~ 5,112 2,82I 2,597 3,439 987
1989 5,433 3,302 2,584 3,327 470
1990 5,826 3,686 2,722 3,449 430
1991 6,450 3,927 3,460 3,466 806
1992 7,338 4,670 2,528 3,919 625
1993 7,597 5,041 2,473 4,068 684-
1994 8,352 5,507 2,792 4,378 915
1995 8,776 5,558 2,655 4,354 660
I996 9,389 5,849 2,876 4,682 2,.18i
General Fund,. Special Revenue Funds and Debt Service Fund.
Housing Authority was an Enterprise Fund prior to the fiscal year ended June 30:, 199.2.
I25
126
88
124
33
4
79
Includes Police, Fire, Housin~ and Inspection Services and Traffic Engineering.
Includes Recreation, Library, Senior Center, Parks and Animal. Control.
Includes Engineering,. Streets Maintenance, Forestry and Cemetery. and Public Works
Administration.
Includes :Legislative, Executive, Financial. Ackninistration, Government Buildings, Escrows,
Clearing Accounts and Planning and Community Development.
9O
~1ock
$ 776
965
604
639
527
?64
I~519
1,674
Special Revanue Funds
R~v~nu~ I~vatot~an~ ~t~ ~us~g
I03 I 53
161 - 46
22 - 75
95 - 124 -
ii0 - 4~ 2,908
89 - 165 4,.587
49 - 130 3,8t5
69 - 238 5,496
i50 - 159 6,450
Service
:Ot.h~r l~nds
Total
$ 2,.734 $ 3,629 $ 20,867
3,014 4,218 23,436
2,946 4,274 23,235
2,587 6,321 25,959
2,761 5,978 27,739
2~907 7,333 32,916
2,380 7,975 35,902
2,348 8,929 38,734
2,.367 8,978 40,825
2,519 9,744 46,614
91
CITY' OF IOWA C~gf~ I~
~ I~%r~FO~S BY S.O~RCE A~D TRANSF/~S FROM' .OTHER FLgiDS
Last Ten Fiscal Years.
(amounts expressed in thousands}
I987 $ 11,334 $ 332 $ 3,855 $ 1,735
1988 13,223 367 3,883 1,891
1989 12,899 404 4,24I 2,196
1990 14,463 458 4,136 2,334
t991 15,091 415 4,575 2,554
1992 15,803 452 8,825 1,509
1993 16,543 473 10,797 891
1994 17,134 564 11,O73 2,563
1995 I8,470 605 I2,860 2,689
1996 19,255 559 I5,001 2,657
345
392
381
451
448
* Includes General Fund, Special Revenue Funds and Debt Service Rand,.
** Reclassed as miscellaneous revenue durin9 the year ended June 30, 1992.
Prior to. the fiscal year ended June 30, 1992, the Housing Authority Fund
was reported as an Enterprise Fund.
92
$ 428 $ 595 $ 2,860 $ 21,484
499 552 3,292 24,099
562 1,045 2,804 25,53~
693 784 3,877 27,196
703 861 4,453
649 1,996 4,721 33,955
996 1,925 4,.881 36~506
937 1,652 5,907 39,830
1,359 1,574 6,133 43,690
1,306 1,885 6,485 47,148
93
O~
CZTY OF IOWA CITY, IOWA
PROPERTY TAX P&TES & TAX DOLLARS B~3DGETED
Last. Ten F£scal Years
(amounts expressed in. thousands)
Tax Rate~(I}
--~£s¢al .............................
June 30 ~u~rai L_~_~_~_~__~:
1987 $7.107 $
I988 7.143
1989 7.991 -
I990 8.100
199I 8.100
1992 8.100
1993 8.1.00 :0.270
1994 8.100 0.270
I995 8o100 0.270
1996 8.100 0.2?0
R~ploy~e To~t Debt
Benefits Liability Service Trausit
$ 0.415 $ 0.835 $ 1.892 $ 0.360
0.709 0.696 2.520 0,481
0.619 - 2.545 0,540
I..135 - 2.253 0.540
1.336 - 2.152 0.540
1.927 - 2.103 0.540
1.965 - 1.541 0.950
2.073 - 1.496 0.950
1.981 - 1.661 0.942
1.963 - 1.709 0.950
Total.
City'
Tax Rat~
$ 10.609
11.549
1.1.695
1.2.028
12.128
12.670
12.826
12.889
12.954
12.992
Agri-
cultural
Land
Tax Rate
3.004
3.004
3.004
3.004
3.004
3.004
3.004
3.004
3.004
3.004
Tax Dollars ~u4~eted
Y~ar
~nd~d Emp.loyea
1987 $7,513 $ - $ 439
1988 7,630 - 7'57
1989 9,048 - 701
I990 9,29I - 1,302
~991 9,719 - 1.,.603
1992 9,934 -' 2,364
1993 10,470 349 2,540
1994 10,793 360 2,763
1995 11,549 385 2,824
1996 11,998 400 2,908
(t)Tax rate per $1,000
Tort Debt
Liabilit~ Service: Transit
$ 882 $ 2,003 $ 380
743 2,701. 514
- 2,900 611
=' 2,600 619
- 2,600 648.
- 2,600 662
- 2,.000 1,228
- 2,000 1,266
- 2,377 1,343
- 2,545 1,407
of taxable valuation.
Agri-
cultural
Land
Total.
10 $ 11,227
10 12,355
8 13,268
8 13,820
7 14,577
7 15,567
6 16,593
6 17,I88
6 18,484
6 19,264
95
CITY' OF I(~A. CITY,
PROP~ ~, ROAD' US~ ~ AND ~OT~L/
Last Ten Fiscal Years
(amounts expressed in thousands)
June 30 Pro~WcyTax Road, UseTax Hotel/Motel Tax T~tal
1987 $ 11,334. $ 1.,872 $ 220 $ 13,426
1988. 13,223 1,917' 243 15,.383
~989 I3,899 2,148 210 16,257
I990 I4,463 2,463 223 17,.1.49
19~I 1,5,09I. 2,595 337
1992 15,803 3,228 328 19,359
1993 16,556 3,282 306 20,I44
I994 17, I34 3,493 427 21,054
I995 18,490 3,637 574 22,681
I996 19,255 4,102 464 23,821
96
Last Ten Fiscal Years
· JanuarF I
{amounts expressed in thousands}
Taxable Propert~
Collection Assessed Value/
Year gnded Eati~ted Exempt
June 30 Actual Value Property Value
source~
Notes~
1987
I988
1989
1990
1.99I
1992
1993
I994
1995
1996
1989 $ 1,291,185 $ 62,357
1990 1,308,654 65,923
199I 1,380,339 71,925
1992 1.,416,496 74-,864
1993 1,554.,754 76,185
1994 1,599,347 84-,.432
I995 1,785,047 84,132
1996 t,858,875 96,508
1997 2,154,979 98,450
1.998 2,197,894 111,672
City of' Iowa City Assessor's Office
Property is reassesoed in the odd numbered years to make ad}ustments t.o all
property values, according to current market. values.
As per the Code of Iowa, all real and tangible personal property subject to
taxation shall be valued at its actual vaiue and., except as otherwise
provided,. shall be reassessed at 100% of its actual value,. and the value so
assessed shall be taken and considered as the assessed value and taxable value
of the property upon which the levy shall be. made.
Taxable property includes real property, buildings and structures,. industrial
p. la~t and fixtures, commercial. equipment assessed as. real property and
utilities distribution property.
Exempt prope. rty' includes all property that is owned by religious and
educational institutions, charitable and benevolent societies, low-rent
housing and associations for war veterans. Each must apply for property tax
exempt status with the City Assessor, who determines if 'the property qualifies
under state guidelines. Exempt property is assessed each year like other
taxable property. Property owned by governmental entities is not taxable and
is not included in "Exempt Property".
9'7'
CI~ OF IOWA CId,. IOWA
Last Ten Fiscal Years
(per $1,000 assessed valuation)
Imar District Iowa City Couatv{I) C~__!!e~ Iowa
Ratio of
Iowa City
%o Total
1986-87 $ 11.381 $ 10.609 $ 4.915 $ 0.445 $ 0.005 $ 27.355
i987-88 10,928 11.549 4,912 0,472 0.005 27,866
I988~89 I0.817 I1.695 5.043 0.475 0.005 28.035
1989-90 11.042 I2.028 4.992 0.482 0,005 28.549
1990-91 11.347 12.128 5.327 0.481 0.005 29.288
i991-92 11,081 12.670 5,667 0.502 0.005 29,925
1992-93 11,331 12.826 6,378 0.532 0,.005 31,072
1993-94 12.334 12,900 6.43I 0,539 0,005 32,209
1994-95 12.338 12.954 6.431. 0.530 0,005 32.258
1995-96 I2,634 12.992 5,790 0,593 0.005 32.014
38.8%
41.4
41.7
42.1
41,4
4.2.3
41.3
40.1
40..2
40.6
Source~ "Tax Levies for Johnson County, Iowa," compiled by the Johnson County Auditor.
(I) Includes Johnson County, the. City of Iowa City Assessor and. Agricultural Extension levies.
98
Mid-American ~nergy Company~ ~.
Procter & Gamble
~ufactur£ng Company
Heirman P~ies
J~ ~ ~=etta Cl~k
N~ ~nt~ ~ration
sou~gate D~elo~nt
Unit~ Tec Au~t
Gillette- ~ada
Rel~e In~erna=ional
Bar~r P~nership
Total
CITY OF IOWA CITY, IOWA
Fiscal Year Ended June 30, 1996
(amounts expressed in thousands)
Public Gas and Electric Utility
Personal Products Manufacturing
Old Capitol Mall Shopping Center
Apartments
Information Services
Real Estate Developer
Aut~o~ive Products Manufacturing
Educational Testing Service
Brush Manufacturing'
Paper Manufacturing
Apartments
Taxable
Valuatio~
$ 66,151
25, t84
21,525
19,449
16,834
16,571
I4,817
I4,753
13,370
12,863
~__ ~32~749
% of TotaI
Valuation
3.0I%
I
0.98
0.88
0.77
0.75
0.67
0.67
0.61
0.59
0~51
University of I~wa
Iowa City Cc~nunity School District
City of Iowa City
Veterans Administration Medical Center
Mercy Hospital
National Co~uter Systems
United Technologies Auto~Dtive
A~rican College Testing Program
Procter& Gamble Manufacturing Con~ny
Hy-Vee Food Stores
~moloyees
20,679
1,499
1,289
1,220
1,029
866
823
782
7'10
510
City' of Iowa City Assessor's Office
State Department of Revenue
Job Service of Iowa and the respective employer
(including fult~-and part-time employees)
99
'CITY OF IOWA CITY, IOWA
Last. Te~ Fiscal Years
(amounts expregsed in thousands}
Fiscal Year' Special Spec£al Ratio o5 Total
J___u4!_!___l~ Billed Collected Amount Billed Assessments
1987
1988
$ 80 $ 106 132.5
65 75 I15.4
$ 615
544
1989 62 79 I217.4 464
1990 2:07 274 132.4 241
19 91
1992
1993
19.94
46 59 128.3
29 35 12'0.7
28 32 114.3
26 45 i73.t
26 44 I69..2
36 50 138.9
Johnson County Treasurer's Office
I995
1996
'Special Assessments Collected" includes amounts received on special
assessments, past due aesessment~ and. future installments,
182
154
B3
65
2¸0
225
I00
0 0 0 0 0 0 0 0
0 0 0 0 0 CD, 0 0
0 0 0 0 0 0 0 0
10i
BONDED DEBTTO TOTAL GENERA~ GOVERNMENTAL* ~XPE~ITURE$
Last Ten Fiscal Years
(amounts expressed in thousands}
~a~e~ Total
~otat
~neral
Govern~-ental
~=~n~itures
and Transfers
~tio of Debt
Service to ~eneraI
1987 $ 1,710 $ 1,024 $ 2,734 $ 20,867 $.13 : 1.00
1988 2,072 942 3.,014 23,436 .13 : 1.00
1989 2,015 931 2,946 23,235 .I3 :
1990 1,750 837 2,587 25,959 .10 : 1.00
1.99I 1,938 823 2,761. 27,739 ..10 : 1.00
1992 2,080 827 2,907 32,916 .09 : 1.00
1.993 1,741 639 2,380 35,902 .07 : 1.00
1994 1,822 526 2,348 38,734 .06 : 1.00
1995 1,808 559 2,367 40,825 .06 : 1.00
1996 1,939 580 2,519 46,614 .05 : 1.00
*General Fund, Debt Service Fund and Special Revenue Funda.
102
~o~-$rnmenta I Unit
CITY OF IOWA CITY, IOWA
COMP~ATIO~ OF DII~CT A. RI} OV~PJ,~/~PIN(} DEBT
June 30, 1996
(amounts expressed in thousands,
except per capita)
Amount
T~t~l ~neral % Applicable Applic&b~e
L~ng-~:sr~ to the to the
]~ondmd Debt City of City of
Outstandinq ~owa Citv Iowa City
City of Iowa City $ 29,430 100.00% $ 29,430
Iowa City Community
School District t0,500 68.43% 7,185
Total .$ 39,930. $ 36,615
Per capita assessed value
Per Ca.its
$ 493
120
$ 613
$ 36,792
~:~ur.c~s Johnson County Auditor's Office
103
CITY OF IOWA CITY,. IOWA
SCHEDULE OF REVENUE BOND COVERAGE:
Last Ten Fiscal Years
(amounts expressed
in thousands}
Fiscal
Yea= Nmt. Revenue ~nnual Debt Service
· nd~ AvailS. is for Ratio
Parkin9 Revenue(2}
t987 $ 1,947 $ 908 $ 1,039 $ 60 $ 490 $ 550 1.89
t988 2,034 931 1,103 165 461 626 1.76
I989 2,I87 954 1,233 170 448 618 2.00
1990 2,271 983 1,288 180 435 615 2.09
1991 2,345 983 1,362 195 419 614 2.22
1992 2,430 1,022 1,408 220 385 605 2.33
1993 2,778 1,340 1.,438 405 493 898 1.60
I994 3,139 1,29I 1,848 445 505 950 1.95
1995 3,205 1,543 1,662 475 476 951 1.75
1996 3,252 1,465 1,787 495 462 957 1.87
I987 $ 3,077 $ 979 $ 2,098 $ - $ 794 $ 794 2.64
1988 4,785 983 3,802 - 3,023 3,023 1..26
1989 5,638 1,035 4,603 - 3,-025 3,023 1.52.
1990 4,9021 1,408 3,.494 650 2,998 3,648 0.96
I991 6,024 1,758 4,266 625 2,926 3,551 1.20
1.992 6,459 1,997 4,462 725 3,025 3,.750 1.19
1993 6,137 2,044 4,093 775 2,841 3,616 1.13
1994 6,882 2,4.67 4,415 1,O60 2,287 3,347 !.32
I995 7,244 2,403 4,841. i,I65 2,292 3,457 1.40
I996 9,656 2,506 7,1~0 1,230 2,205 3,435 2.08
(1) Excludes depreciation.
Parking Revenue bonds ratio of "Net Revenue Available for Debt Service" to "Total Annual
Debt Service' is required to be at. least 1.25.
Wastewater Treatment Revenue bonds ratio of "Net Revenue Available for Debt Service" to
"Total Annual Debt Service" is required to be at least. 1.10.
104
C~TY OF IOWA C~TY, ~OWA
Median
Calendar Per Capits Median Family Education Retail Sales*
Ye_~][ ~oDul&tio~ Income A~e Xncome LeveI(1t ~&DDrox.~
1950 27,2.12 N/A 25.3 $ 3,245 68.1% $ 34,993,000
1960 33,443 $ 1,914 24.1 5,769 69.5 46,607,000
1.970 46,850 3,025 22.6 9,942 82.1 84,322,.000
I974 47,744 4,465 23..4 9,942 82.I 125,92Q,000
1980 50,508 7,247 24.6 22,325 89.5 215,305,000
1990 59,738 13,277 24.9 39,259 93.9 480,964,848
Department of Commerce, Bureau of the Census
(I} Percent of Population completing 12 years of formal schooling or more..
N/A- Not Available
Iowa Retail Sales & Use Tax Report, State of Iowa Department of Revenue & Finance.
Fiscal Xear
.~ded June 30
School ~nrollmen% Unemploy~ent
Publief21 Private¢31 Rate(i)
1987 8,595 616 1.7
1988 8,693 626 t.9
1989 8,971 649 1.1
1990 9,103 677 1.7
199I 9,380 729 1.7
1992 9,658 746 2.3
1993 9,830 834 1.9
1994 10,O22 878 1.5
1995 1.0,233 920
I996 10,448 921. 2.7
Iowa City Community School District
Local private schools
Job Service of Iowa
105
CI~ OF IOWA 'CITY, IOWA.
PROPE~Y VALUe,. BUILDIN~ PE~4ITS A~D BA~K DEPOSITS
Last Ten Fiscal Years
(amounts. expressed in. thousands}
Fiscal New Cons~ruc2iom
· ~a~ ~umber
g~d Proper~¥ Valu.(~) of Valu~
~987 $ 1,291,~85 $ 60,987 178 $ i2,75~
~988 1,308,654 62,576 168 15,669
i989 1,380,339 67,777 229 42,280
1990 1,416,496 74,.864 238 40,655
I991 1,554,754 7'6, I8.5 234 27,167
1992 1,599,347 84,432 256 31,070
I993 1,785,476 84,I32 299 39,592
I994 1,858,875 96,508 345 56,257
I995 2,154,979 98,450 215 40,481
1996 2,197,894 111,672 145 32,943
(1) Source: Iowa City Assessor's Office
(~) Permit values are based on estimated construction costs.
(3) Local bank offices - Hills Bank & Trust Company, Perpetual Savings Bank,
Iowa. State Bank & Trust Company, Hawkeye State Bank, First National Bank,
~omeland Savings Bank, Brenton Bank, Federal Emptoyee~ Credit Union and
the University of Iowa Community Credit Union.
106
321 $ 7,419
337 9,491
276 5,943
· 302 8,18S
301. 12,710
574 i4,957
360 9,292
543 18.,812
43~ 10,915
478 10,249
Building Permit~
of Permits
499 $ 20,168
S05 25,160
468 48,223
540 48,839
535 39,877
630 46,026
659 48,884
888 75,069
651 51,396
623 43,192
Bank and
Credit Union.
$ 578,988
S83,626
609,261
655,389
698,578
748,518
786,882
805,857
854,155
928,208
107
C~
C:I 0 0 0 0
0 0 0 0 0 0
$4:
~1:
Q~.
0
.~.
0 ~
0 ~
.~:
0 ~: · ~'
0
~ ~ 0 ~
0 ~ ~' ~
108
109
o o
o o.
· -~' o
°,4
~ 0
o
· P' 0
0 0 .-.0
o ,~ i~ o. o
o ~ D,~. o -~
o-~ 0 -44
CITY OF IO~A ~ITY, lOW&
Year ended June 30, I~96
Date of incorporation
Form of government
Area
Miles of streets:
Paved (approx..)
~npaved (approx.}
Number of street lights
Police protection: Number of stations
Number of sworn personnel
Fire protection:
Number of stations
-Number of sworn personnel
Municipal water-department: Number of active accounts
Average daily-consumption (in gallons}
Miles of water mains (approx.)
Lift stations (active)
Miles of sanitary sewers (approx.}
Cemetery
Recreation:
Municipal parks:
Number of parks/public open spaces
Number of acres
Golf courses non-municipal
Other municipal facilities:
Recreation Center
Ball. diamonds
Soccer-fields
Tennis courts
Senior Center'
Parking:
Parking-ramps/spaces
Parking lots/spaces
On-street meters
Landfill:
Number of charge customers
Tons (charge and cash}
Sanitation:
Number of customers
TOns
II0
April 6, 1853
Council/Manager
I4,240 acres
230
2,51.6
1
58
3
63
I8,675
6,700,000
230
14
2OO
941
5
I
29
21
12
1
3/2,064
8/515
870
333
80,759
(continued)
13,097
8,576
MISCk~L~OUS. STATlST~.CALDATA
Year ended June 30, 1996
(continued}
Library:
Number of volumes (approx.)
Registered cardholders
Educational. Institutions(I):
Elementary schools
Junior high schools
Righ
Alternative Learning Center
Vooational
Community coIIege
University.
Hospitals
City F~nplo.yees:
Permanent.
Temporary
Elections(2):
Last general election - 1.994
Registered voters
Number-of votes cast
Percentage voting
Last municipal election - 1995
Regis2ered voters
Number of votes cast
Percentage votin9
20:3,.929
53.,.319
18
3
i
1
1
1
3
571
716
38,873.
i9,791.
50.9'%
39,000
10,000
2:5.6%.
· ~ource:
Iowa. City Community School District and local private school offices.
Johnson County Auditor
Ill
112
I}eloi tte&
Touche
Armstrong Centre, Suite 500
222 Third Avenue, S.E.
Cedar Rapids. Iowa 5240~:
Telephone:' (31~ 9} 362-7987
Facsimii'e: (349): 362-6646
INDEPENDENT AUDITORS' REPORT ON THE
SUPPLE/~IENTARY SCHEDULE OF FEDERAL FINANCIAL ASSISTANCE
The Honorable Mayor and Members
of the City Council of the City of Iowa City, Iowa
We have audited the general purpose financial statements of the City of Iowa City, low-a, as of and for the year
ended June 30, t996, and have issued our report. thereon dated December 6, I996, These gene~ purpose
fitmncial s'ratements are the responsibility of the management of the City- of Iowa City, Iowa, Our
responsibility is to express an opinion on these general purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards, Chapter I t of the: Code of'
lowa. and: Government'Auditing Standards, issued by the Comptroller General of the: United States. Those
standards require. that we plan and perform the audit to. obtain reasonable. assurance about whether the general
purpose financial statements are free of material misstatement. ,~, audit includes examimng, on a test basis,
evidence supporting the amounts and disclosures in the general purpose financial statements, An audit also
includes assessing. the a,',,co~ 'ting principles used and significant. estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis
for mar opinion,
As discussed in Note: 2 'to the. accompanying Schedule of Federal Financial Ass'~,ance, the City of Iowa Cit3',
low-a, prepares t/%e schedule on. the basis of cash disbursements'. The accompanying general purpose financial
statements have been prepared on the accrual and modified accrual basis and, thus, reflect accrued grant
receivables and deferred grant revenues that are not reflected in the accompanying Schedule of Federal
Fimancial Assistance.
Our audit was. conducted for the: purpose of forming an opinion. on..the general purpose' financial statements of
'the City of Iowa City, Iowa, taken. as a whole. The accompanying Schedule: of Federal Financial Assistance is
presented for' purposes of'additional analysis and is not. a required part of .-t~ general purpose financial
statements. This schedule is the responsibility oftbe management: of the City of Iowa City,. Iowa. The
information in that schedule has been subjected to the: auditing procedures applied in our audit of the general
purpose financial statements and, m. our opinion, is fairly stated in all material respects when considered in
relation to the general: purpose financial statements. taken as a whole.
This report is rotended for the-information of the management of the City of Iowa. City, Iowa, the cognizant
oversight agencies and other federal and state grantor agencies'. However, this report is a matter of public
record and its distribution is not limited,
December 6, 1996
'orTl:eTouche
i terretio
113
114
I15
CId/ OF IO~A CI~/~
NO~ tO Schedul~ of Federal ~inancial lss£$~anc~
Year Ended June 30, 1996
(2)
General
The accompanying Schedule of Federal Financial Assistance presents the
activity of all federal financial assistance programs of the City of
Iowa City, Iowa, for' the year ended June 30, 1996. The City of Iowa
City reporting entity is described in Note I to the Cit¥'s general
purpose financial statements. All federal financial assistance
received directly from federal agencies as well as federal financial
assistance passed through other governmental agencies is included on
the Schedule. Expenditures/expenses include, where appropriate, the
City's matching monies.
Basis of Accounting
The accompanying Schedule of Federal. Financial Assistance is presented
using the cash basis of accounting (cash disbursements are recorded in
the year the City i~sued the warrant). Federal financial assistance.
expenditures/expenses are reported in the City's general purpose
financial statements on the modified accrual/accrual basis of
accounting, which is described in. Note 1 to the City'8 general purpose
financial statements.
116
Armstrong~ Centre,. SuiTe 500
222 Third Avenue,. S,E,
Cedar Rapids, iow8 5240~
Telephone: (379i 362-7987
Facsimile: (3t 9) 362-6646
INDEPENDENT AUDITORS' REPORT ON THE INTERNAL CONTROL STRUCTURE
BASED ON THE AUDIT OF THE FINANCIAL STATEMENTS
The Honorable Mayor and Members
of the City Council of the City of Iov,~a City, Iowa
We have. audited the general pu .rpos¢ fi~.ancial statements of the City of Iowa City, Iowa, as of and for 'the year
ended June 30, t996, and ['.ave issued our report thereon dated December 6, t996.
We conducted our' audit m accordance with generally accepted. auditing standards, Chapter l I of the Code of'
Iowa and Government Auditing' Standards, issued by the Comptroller General of the United States. Those
standards require that we plan and perform: the audit to obtain reasonable: assurance about ,,~hether 'the general
purpose financial statements are flee of material misstatement.
The management of the City of Iowa City, Iowa, is responsible for establishing. and maintaining. the intema!
control:: structure. in fulfilling this responsibility, estimates arid judgments by' management are required to
assess the expected benefits and related costs of internal control structure policies and procedures.. The.
objectives of an rotereal control structure are to provide management with reasonable, but not absolute,
assurance that assets are safcguarded against loss from unautho. 'rtzed use or disposition, and [hat transactions
are executed m accordance with management's authorization and recorded property to permit the preparation of
general purpose financial statements in accordance with generally accepted accounting principles. Because of
inherent limitations m any internal control swamre, errors or irregnlan'ties may nevertheless occur and not be
dctcctcd. Also, projection of any evaluation of the structure to future periods is subject to the risk that
procedures my become inadequate because of changes in conditions or that the effectiveness of the design and
operation of policies and procedures may deteriorate.
In planning and performing our audit of the general purpose financial statements of the City of Iowa City;
Iowa, for the ycar ended June: 30, f996, we obtained an understanding of the' internal control structure.. With
respect to the: intemaI control structure., we obtained an understanding of the design of relevant policies and
procedures and whether they have been placed. in operation, and we. assessed control risk in order to detemune
our audi 'ting procedures for the purpose of expressing our opinion on the general purpose financial statements
and not to provide an opinion on the internal control structure. Accordingly; we do not express such an
opimon
!)eioitleTouche
T' llatsu
int mati0e i:
117
Our consideration of'the internal control structure would not necessarily disclose: all matters m the internal
control structure that might be material weaknesses under s~.andards established. by the American Institute of
Certified Public Aecountants~ A material weakness is. a condition m which the design or operation of one or
more of the internal control structure elements does not. reduoe to a relatively low level the risk that errors or
irregularities in amounts: that would be material in relation to the general purpose financial statements being
audited: may occur and not. be detected within a timely period by employees in 'the normal course of performing
their assigned. functions. We noted no. matters involving: *.he intemat controI structure and its operations that we
consider to. be material weaknesses. as defined above.
However, we have communiealed other observations involving. the internal control structure and its operation to
the management of the City' of Iowa City, Iowa, in a. separate letter dated December' 6, 1996
This report is intended for the information of the management of the City of Iowa City; Iowa, the cognizant
oversight agencies and other federal and state grantor agencies, However, this report is a matter of public
record and its distribution is: not limited,
December 6, t996
118
Armstrong: Centre., Suite 500
222 Third Avenue, S,E,
Cedar Rapids, Iowa 52401
Telephone: (319i 362-7987
Facsimile: I3~ 9I 362-6646
INDEPENDENT A:U:D~TORS' REPORT ON:: COMPLIANCE'
'BASED ON THE AUOtT OF THE FtNAN:CI .-AL STATEMENTS.
The Honorable Mayor and Members
oft he City Council of the City of Iowa City, Iowa
We have audited. the general purpose financial statements of the City of Iowa City, Iowa, as of June 3:0, 1996
and for the year then ended, and have issued our report thereon dated December 6, I996.
We eondueted our audit in accordance with generally accepted aud/ting standards, Chapter I ! of the Code of
Iowa, and Government Auditing Standards, issued by the Comptroller General of the -United State~ Those
standards require that: we plan. and perform the .audit to obtain. reasonable assurance: about whether the general
purpose financial statements: are free of material misstatement.
Compliance: with laws, regulations, contracts and:: grants applicable to the City of Iowa City.. Iowa, is the
responsibility. ofthe management of the City of Iowa. City, Iowa. As part ofob .'taming reasonable assurance
about wh~her tI~ general purpose financial statements are free of material misstatement. we performed tests: of
the City of Iowa City, Iowa's compliance with certain provisions of laws, regulations, contracts: and grants.
However; the objectix, e of our audit of the general purpose: financial statements was not. to provide an opinion
on overall compliance with such provisions.. Accordingly, we do not express. such an opinion.
The results: of'our tests disclosed no 'instances of norv'~omp 'hatace' that are required to. be reported herein under
Government Auditing Standards.
We noted mrs involving compliance ,a4th laws .and. regulations related to federal financial assistance, which
v~ reported to. the-City of Iowa City, Iowa's managemeat in our repom dated December 6, 1996 on
compliance related to federal financial assistance programs.
This r.port is intended for the: information of the managlan~t oft he City of Iowa City, Iowa, the cognizant
oversight agencies and other federal and state grantor agencies. However, this report is a matter of public
record: and its distribution is not limited.
December 6, I996.
l:lel Toudle
Tohma
119
Touche::
Armstrong~ Centre, ,Suite 500
222 Third Avenue,. S,E,
Cedar Rapids, ~owa 5240~
Telephone: I3~ 9I 362-7987
Facsimile: (3t 9t 362-6646
INDEPENDENT AUDITORS' REPORT ON COMPUANCE
WITH SPECIFIC REQUIREMENTS APPLICABLE TO
MAJOR FEDERAL FINANCIAL ASSISTANCE PROGRAMS
The Honorable Mayor and Members
of the City Council of the City of Iowa City, iowa.
We have audited the general purpose financial statements of the City of Iowa City, Iowa, as of and for' the year
ended June 30, ~996, and have issued our report thereon dated December 6, 1996~
We: have also audited the City of Iowa City, Iowa's compliance with the requirements governing types. of
services allowed or unallowed; eligibility; matc.hing, level of effortq or earmarking; reporting; monito 'ring
subrecipients; special tests: and provisions; claims for advances and reimbursements; and amounts. claimed or
used for matching that are applicable to each of its major federal financial assistance programs, which are
identified m the aecompanying Schedule of Federal Fmancml Assistance, for the year ended June 30, 1996,
The management of the City of Iowa City, Iowa, is responsible for the City of Iowa City, Iowa's compliance
with those requirements, Our responsibility is to express an opinion on compliance with those requirements
basedi on our audit.
We conducted our audit of compliance with these requirements m accor 'chance with generally accepf~i auditing
standards; Chapter I l of the Code of Iowa; Government Auditing Standards, issued by the Comptroller
General of the United States; and Office: of Management and Budget ("OMB") C ircuIar A-I28, Audits of State
and Local Governments. Those standards and OMB Circular A-128 require that we plan. and perform the
audit to obtain: reasonable .assurance about whether material noncompliance with the requirements referred to
above occurred. An audit includes examining, on a test basis, evidence about the: City of Iowa City,. Iowa's
compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.
The results of our audit procedures disclosed. mamaterial instances ofnoncompliance with ~e requirements
referred to above which are described 'm the accompanying. Schedule of Findings and Questi0neg Costs, We
considered these instances of noncompliance m forming our opinion on: compliance, which is expressed m the
following paragraph.
Lrt our opinion,. the City of Iowa City, Iowa, complied, m all material respects, -with the requirements governing.
types of services. allowed or ~1owed; eligibility; matching, level of effort, or earmarking; reporting;
monito .ring subrecipients.; special tests and provisions;. claims for advances and reimbursements; and amounts
claimed or used for matc'hing that are applicable m each of its major federat financial assistance programs for
the: year ended ,Tune 30~ 1996.
l) ome10uch
120
_This report is. intended for the information of the m. anagan~mt of the: City of Iowa City, Iowa, the cognizant
oversight agencies. and other federal and state grantor agencies. However, this. report is a matter ofpubIic
record and its distribution is. not limited,
December 6,. 1996
t21
Deleitte.&.
Armstrong Centre, Suite 500
222 Third Avenue, S.E.
Cedar Rapid$~ Iowa 5240~
Telephone: (319) 362--7987
Facsimife: (379) 362-~646
INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WiTH
GENERAL REQUIREMENTS APPLICABLE TO FEDERAL
FINANCIAL ASSISTANCE
The Honorable 'Mayor and Members
ofthe City Counci~ of the City o£ lowa City, Iowa
We have audited the general purpose ftnancial statements of the Cit)' of Iowa City, Iowa, as of and for the year
ended June 30, t.996, and have: issued our report thereon dated December 6, I996. We have also audited the
City of lowa. City, Iowa's compliance: applicable to. requirements of major federal financial assistance programs
and have issued our report thereon dated December 6, I996.
We have applied procedures to 'test the City of Iowa City, Iowa's compliance with the following requirements
applicable to its federal financial assistance programs, which are identified. m the Schedule of Federat Fmancia!
Assistance, for the year ended June 30~ 1996; politicat activity' (Hatch Act and Intergovernmental Personnel
Act. of ~970; as amended); Davis-Bacon Act; civil rights; relocation assistance and real property acquisition;
federal financial reports; allowable costs/cost principles; cash management; Drag-Free Workplace Act; and
administrative requirements..
Our procedures were limited to the applicable procedures described in the Office of' Management and Budget's
Compliance Supplement for Single Audits of State and Local Governments. Our procedures were
substantially less m scope than an audit, the. objective of which is the e~4~ression of an opimon on the Cit7 of
Iowa City, Iowa's compliance with the requirements listed in. the preceding. paragraph. Accordingly, we do not
express such an opinion..
With respect to: the items tested, the: results of those procedures disclosed no mate_rial instances of
noncompliance with the requirements listed m the second paragraph of this report. With respect to items not
tested, nothing came to our attention that caused us to believe that the City of Iowa City, Iowa, had not
complied, in all material respects, with those requirements. However, the results: of our procedures disclosed
immateria[ instances of noncompliance with those requirements, which are described in the accompanying
Schedule of Findings and Questioned Costs.
We also noted matters mvo! .ring compliance' with requirements related to major' and nonmajor federa) financial
assistance programs that we reported to the City of Iowa City,. Iowa's management in our report dated
December' 6, 1996..
ioitt Tm .
Tram
tnterT tioR
122
Th/$ .report is intended for the/nfognation of the managem~t. of the City of Iowa City, Iowa, the cognizant
oversight. agencies and other federal and state grantor agencies. However; this repor~ is a matter of public
record and its dista-ibution is not limited.
Dec, ember 6, I996
123
Armstrong Cestre, Suite 500
222 Third Avenue, S:,E,
Cedar Rapids~ iowa: 5240}
Telephone: (3t 9) 362:-7987
Facsimile: (319) 362-6646
INDEPENDENT AUDITORS" REPORT ON:: COMPLIANCE WITH
REQUIREMENTS APPLICABLE TO: NONMAJOR FED~:J;LAL
FINANCIAL ASSISTANCE PROGRAM TRANSACTIONS
The. Honorable Mayor and Mcrabers
of the City Council of the City' of lowa City, Iowa
We ha~,c audited the gencrg purpose financial staterooms of the City' of lo,-~ City, Iowa, as of and for the year
~nded lune 30,. 1996, and have issued our report thereon date4 December 6, 1996. We have also audited the
City of Iowa City, Iowa's compliance applicable to reqmrcmcnts of major fcde~ fL-_ancial assistance programs
.and applied procedures to test compliance with. gcncral requirements applicable to federal financial assistance
programs and have issued our reports thereon dated December 6, 1996.
In connection with our audit of the t996 general purpose: financial statements of the City of Iov,~t City, Iowa,
and with our consideration of the City of Iowa City, Iowa's control structure used to admirestot federal
financial assistance programs amt assessment of control risk, as required by the Office of Management and
Budget ("OMB'~) Circular A,.12It, Audits of State and-Local Governments, we. did not select for testing. any
transactions applicable to nonmajor federal financial assistance programs for the year ended June 30, 1996.
Nothing came to our attention during. our audit of the 1996 gcncraI purpose financial statements that caused us
to believe that the City of Iowa City', lowa, had. not complied, m all material respects, with the requirements
governing. types of services. allowed or unallowed; eligibility; matching, level of effort, or carmarking;
reporting; tootutoring subrecipients; an(} special tests. and provisions transactions applicable to nonmajor
federal financial .assistance programs.
This report is. intended for the information of the management ortho :City' of Iowa City, Iowa, the: cognizant
oversight agencies and o~er federal and state gmator agencies. However, this report is a matter of public
record and its. distribution is not limited.
December 6, 1996
124
Armstrong:. Centre, Suite 500
222 Th,rd Avenue,, S,E
Cedar Rapids, ~owa 52401
Telephone, {319t 362-7987
Facsimile: (319t 362-6646
INDEPENDENT AUDITORS' REPORT' ON THE. iNTERNAL CONTROL. STRUCTURE
USED IN ADMINISTERING FEDERAL FINANCIAL ASSISTANCE
The Honorable Mayor' and Members
of the City Council of the City of Iowa City, Iowa
We have audited the general purpose · 'financial statements o£ the City' of' Iowa City, Io~t, as of and for the year'
ended June 30, I996, and have issued our report thereon dated December 6, 1996. We have also audited the
City of Iowa Cit3,, Iowa's compliance with requirements applicable: to major federal financial. assistance
programs and have 'tssued our report. thereon dated December 6, I996.
We conducted our audits in accordance with generally accepted auditing standards; Chapmr I l of the Code of
Iowa; Government ,~uditing Standards, issued by the Comptroller Generat of the United States; and Office of
Management and Budget ("OMB") Circular A-t28., Audits of State and Local Governments. Those. standards
and OMB Circular A-I2g require Q~.at we plan and perform 'the audits to obtain reasonable assurance about
whether the general purpose financial statements. are: free: of material misstatement and about whether the City
of Iowa City, Iowa, complied with laws and regulations, noncompliance with which would be material to a
major federal financial assistance program,
In planning and performing our audits for the year ended June 30, 1996, we considered. the City's internal
control structure and assessed:: controt risk m order to determine our auditing procedures for' the purpose of
expressing our opinions on the: City's general purpose financial statements and on its compliance with
requirements applicable to major programs, and to report on the internal control structure m accordance. with
OMB Circular A-128. This report addresses our consideration of internal control structure policies and
procedures relevant to compliance with requirements applicable to federal financial assistance programs, We
have addressed rotemat control structure policies and procedures relevant to our audit of the general purpose
financial statements in a separate report dated December 6, I996,
The management of the City of Iowa City, lov, a, is responsible for establishing and maintaining an rotereal
control structure. In fulfilling this responsibility, e 'sttmates and judgments by management are required to
assess the expected benefits and related costs of internal control structure policies and procedures. The
objectives of an mmmal: control structure are to provide management with reasonable, but not absolute,
assurance that assets are safeguarded against loss from unauthorized: use or disposition, that. transactions are
executed m accordance with. management's authorization and recorded properly' to permit the preparation of
general purpose financial statements m accordance with generalIy accepted accounting p .rmciples, and that
federal financial assistance programs are managed in compliance wtth applicable laws and regulations.
Because of inherent limarations in any internal control structure, errors, irregularities, or instances of
noncompliance may nevertheless occur and not be detected.. Ads, o, proice*don of any evaluation of the structure
to future periods. is subject to the risk that procedures my become inadequate because of changes in conditions
or that the effectiveness of the design and operation of policies and procedures my deteriorate.
toitteTouch
Tohmatsu
IntemaUonat
125
For .the purpose of this report, we: have. classified. the significant internal contro! stmc2are policies and
procedures used, 'm adnm'nistering federal financial assistance programs m the following categories':
Accounting Applications
· Revenue/receipts *. Pa~woll/personnel
· * Purchases/disbursements *. General ledger
Controls Used in Administering Federal Programs:
General Requirements
Political activity (Hatch Act and Intergovernmental
Personnel Act of 1970, as amended)
Civil rights
Relocation assistance and real property' acquisition
Federal financial. reports
Drag-Free Workplace-Act
Davis-Bacon Act
Allowable: cost. s/cost principles
.,. Administrative requirements'
Cash management
Specific Requirements
Types of service' * Eligibility
Matching, level of effort, or earmarking * Reportm_g
Monitoring subrecipients - Special tests and provisions
Claims Jbr Advances and Reimbursements
Amounts Claimed or Used for Matching
For all of the mtcrnaI control structure categories listed above, we: obtained an understanding ofthe design of
relevant policies and procedures and determined whether they have been placed in operation, and we assessed
control risk.
During the year ended June 30, t996, the: City of Iowa City, Iowa, expended 92% ofits total federal financial
assistance under major federal financial assistance programs.
We performed. tests of controls, as required by OMB Circular A-I28, to evaluate the effectiveness of the design
and operation of rotemat control structure policies and procedures that we considered relevant to preventing or
detecting mate.rial noncompliance with specific. requirem~ts, general requirements, and requirements governing
claims for advances and reimbursements and mounts claimed or used for matching. that are: applicable to each ..
of the City's mjor federal. financial assistance. programs, which are identified in the accompanying Schedule of
Federal Financial Assistance. Our procf-xlures were less in scope than would be necessary to render an opinion
on. these internal control structure policies. and procedures. Accordingly, we do not express such an opimon .....
126
Our consideration of the rotereal control structure policies. and procedures. used in administering federal
financial assistance would not necessarily disclose all matters in the internal control structure that might
constitute: material weaknesses under standards established by the American Institute of C_x:rtified Public,
Accountams. A n~a~riat weakness is a condition in which the design: or operaumt of or~ or more o£ the internal
control stmctur~ elements does not reduce to a relatively low level the risk t_h~ noncompliance with laws and
regulations that would be martial to: a federal financial assistance program may occur' and not be d~ected
within a timely period by employees: m the. normal course or performing their assigned functions. We noted no
matters involving the rotereal coatrol structure- used m administering federal financial assi_..stance programs and
its operations that we consider to be m,.atenal weaknesses as defined above.
We. ha~ also: communicated other observations revolving the m~ernai control structure and its operation to. the
management of the City of Iowa City, Iowa, m a separate letter dated December 6, 1996.
This report is 'rotended for 'the 'information of the. mmmgement of'the City of Iowa City,. Iowa, the co 'gmzant
oversight agencies and other fedemI and state grantor agencies. However, this report is a matter of'public
record and its distribution is. not limited.
December 6, I996
127
SCHEDULE OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 3:0, t996
Program: 321 federal financial assistance programs.
Type of Finding: Federal compliance
This finding is: A new finding
Finding: The City has implemented control procedures over general and specific federal
-financial assistance program requirements, However; the City does not document its performance
of many of the control procedures over these requirements, such as initialing reports as an
indication ofa supervisor's review and appro.vaI of work performed,
Recommendation: Establish procedures to document performance of control. procedures over'
compliance: with general and specific requirements~ such as initialing reports as an indication of a
supervisor's review and approval of work performed.
Questioned Costs: None
128
SCHED~E OF FINDINGS AND QUESTIONED COSTS
YEAR ENDED JUNE 30, 1996
Program: All federal financial assistance programs
Type: of Finding: Federal compliance
This finding is: A new finding
Finding: The Drug-Free Workplace Act of 1989 requires. the grantee to provide each employee
to be engaged in the performance of the grant, a copy of the grantee's. Drug-Free Workplace
Policy' statement~ The City does not maintain documentation in every empioyee's personnel file
'that the employee. has received a copy of the City's Drug-Free Workplace Policy'. Evidence of
receipt of a copy of the Drug-Free Workplace Policy is not documented in any personnel files for
those employees beginning employment with the City prior' to March I9, 1989, In addition, for
one employee hired alter March t9, 1989 that. was selected for testing, there was no evidence of
receipt of'a. copy of the Drug-Free Workplace Policy.
Recommendation: Provide each employee hired prior to March t 9, 1989, and any other City
employee whose: personnel file does not: contain documentation of .receipt of the Drug-Free
Workplace Policy, with a copy of the DrugsFree Workplace Policy, along with a statement to be
signed acknowledging receipt. Require. each employee to sign the statement and file it in the
employee's personnel file. A copy of the policy should also be distributed to each employee that
indicates they have not previously received the City's Drug-Free Workplace Policy.
Questioned Costs: None
SCHEDL~E OF FINDINGS AND QUESTIONED COSTS
ENDED JUNE 30, 1996
Program: Community Development Block Grants
Project Number:
B94-MC- 19-0009
B95-MC-I9-:0009
B93-M1r- t 9-0009
B94-MF- 19-0009
Type of Finding.'. Federal:: compliance
This finding is: A new finding
F'mding: Program income: was incorrectly reported on the Grantee Performance Report,.
Program income as reported on the Grantee Performance Report was higher than the amount of
program income actually received.
Recommendation: Establish procedures whereby management reviews al[ items included on the
Grantee Performance Report and agrees all such items to their' supporting documentation to
ensure accurate financial reporting. This documentation should be maintained for three years as
evidence: of this review.
Questioned Costs: None
SC]:FF~D :~_E OF' .FINDINGS AND QUESTIONED COS
YEAR ENDED JUNE 30, 1996
Program'.' Public Housing Grants
Project Number:
IA05-P022-90195
IA05-P0224310
IA05-P022-008
IA05-P022-009
Type of Finding: Federal compliance
This finding is: A new finding
Finding: The Iowa City Housing Authority did not file Form: H13~D-52599 "Statement of
Operating Receipts and Expenditures", Form HUD-52596 "Statement of Income and Expense
and:: Changes In Accumulated Surplus or Deficit' from Operations" and Form :HUD-52595
"Balance Sheet for Section 8 and Public Housing" (collectively the "forms,) within the allowed
time frame. The forms are .required to be filed within 45 days after fiscal year-end (August
1.996), but were not filed until August 30, 1996.
_Recommendation: Create a calendar of significant due dates for federal financial reports. which
includes a listing of air reports that are required to be filed by the Iowa City Housing Authority
and. the City employees that are responsible for preparation and review of each report. Assign to
one employee the responsibility of maintaining the calendar to ensure that all federal financial
reports are filed timely.
Questioned Costs: None
i31
SCHED :ULE OF FIND~GS AND QUESTIONED COSTS
Y~AR ENDED JUNE 30, t996
Program:
Project Number:
Type of Finding:
This finding is:
Section 8 E~fisting Certificate Program
IA05-E022-008/02I
Federal compliance
A current and prior year finding
Finding: The Iowa City Housing Authority does not have adequate controls to ensure
compliance with the income verification requirements regarding eligibility for participation in the
Section $ Existing Certificate Program. The specific compliance requirement states that each
participant's income: must. be verified on an annual basis, Two ofthe fourteen participant files
tested did not include evidence of verification of the participant's annual income, A similar
finding was noted in the prior year related to income verification.
Reco.mmendation: Add to the annu~ tenant review checklist: a procedure to verify each
participant's income on an annual basis.
Questioned Costs: $3,780
132
'SCHEDULE OF FINDINGS AND QUESTIONED :COSTS
YEAR ENDED JUNE 30~. 1996
Program: Section 8. Existing Certificate Program
Project Number: tA05-E022-008/02t
Type of Finding: Federa! compliance
This. finding is: A current and prior year finding
Finding: The Iowa City' Housing Authority' does not have adequate controls to ensure
compliance with limitations regarding utiiity atlowances. One of the fourteen participant flies
tested was given an additional monthly utility allowance which was not documented in the
landlord-tenant lease agreement or elsewhere in the participant's file, A specific compiiance
requirement of the Section 8 Existing Certificate Program requires that documentation be retained
in each participant's file regarding additional adjustments for utility allowances. A similar finding
was noted. in the prior year related to utility allowances.
Recommendation: Add to the annual tenant review-checklist. a procedure to include in each
participant's file documentation supporting additional utility alio~vance adjustments.
Questioned Costs: $96
i33
SCHEDULE OF F"I~DE~IG$ ANI)QUESTiONEI) COSTS
YEAR ENDED. ~rLI~E 30, I996:
Program: Section 8 Existing Certificate and Voucher Programs
Project Number: tA05-E022-008/02 I
IAO5-V022-009/O 19
Type of Finding:
This finding is:
Federal compliance
A new finding
Finding: The Iowa City Housing: Authority did not file Form HUD-52681 "Voucher for
Payment of 3amuaI Contributions and Operating Statement" and Form HUD-52595 "Balance
Sheet for Section 8 and Public Housing" (collectively the "forms") within the allowed time frame.
The forms are required to be filed within 45 days after fiscal year-end (August t4, I996). iHUD-
52681 and HUD-52595 were not filed until August 30, 1996 and August 26, 1996, respectively.
Recommendation: Create a calendar of significant due dates for federal financial reports which
includes a listing. of all reports that are required to be. filed by the Iowa City Housing Authority'
and the City employees that are responsible for preparation and review of each report. Assign to
one employee the: responsibility of maintaining the calendar to ensure that all federal financial
reports are filed timely.
Questioned Costs: None
134
ToucheLLr.
Armstrong: Centre, Suite 500
222 Third Avenue, S.E.
Cedar Raprods, ~owa: 5240.7
Telephone: (3~ 91362-7987
Facsimile.: (3191362-6646
INDEPENDENT AUDITORS' REPORT ON
STATiE AUDITORS' REQUIREMENTS
The Honorable Mayor and Members
of the City Council of the City of Iowa City, Iowa
We have audited, m accordance with generally accepted auditing standards, the generaI purpose. financial
statements of the City of Iowa City, Iowa, as of and for the year ended June 30, 1996, and have issued.
our report thereon dated:: December 6, 1996.
In connection with our audit, see completed cex~Jn comments as requested by the State of Iowa pursuant
to. Chapter 11 ofthe Code of the State oftowa as set forth. in the accompanying Compliance with Legal
Requinmaents. These responses are basec[ exclusively on knowledge obtained from procedures
performed during our audit of the general purpose financial statements of the City of Iowa City, Iowa.
Since our audit was based on tests. and samples, not all transactions that: might have had an impact on
the responses were: necessarily audited.. The .comments involving statutory and other legal matters are
not 'rotended to constitute legal 'interpretations of those statutes. It should be noted, however, that our
audit was not directed primarily toward obtaining knowledge ofnoneomplianee with such requirements.
This report is intended solely for the information and use of the management of the City of Iowa City,
Iowa, and the State of Iowa and should. not be used for any other purpose. However, this report is a
matter ofpubhc record and its distribution is not limited.
December 6, t996
i) etoltl: Touche
Tohmatsu
intemati al
135
CITY OF IOWA CITY
COMPLIANCE WITH LEGAL REQUIREMENTS
YEAR ENDED JUNE 30, t996
I. Officia[ Depositories
A resoIution naming. official depositories. has been approved by the City'.. The maximum deposit
amounts sated in the resolution were not exceeded dunng .the year ended June 30, 1996.
2. Certified Budget
Program expenditures during the year ended June 30,. 1.996 did not exceed revised budgeted
amounts.
Questionable Disbursements
We noted no disbursements that may not meet the requirements of public purpose as defined in an
Attorney General's opinion dated April 25, 1979.
Travel Expense
No expenditures of City' money for travel expenses of spouses of City officials or employees were
noted.. No travel advances to CiW officials or employees were noted.
5. Business Transactions
No business transactions betw~ the CiW and Cit3r officials or employees were noted.
6. Bond Coverage'
Suray bond coverage of City' officials and employees is in accordance with statutory provisions,
Council Minutes
No sigr, ificant transactions were found that wc bellow should have: been approved in the Council
minutes but were not.
8.. Revenue Bonds
No funds with revenue bonds outstanding tad a deficit balance. at June 30~ 1996.
9.. Investments
No instances ofnoncomplianee with the deposit and investment provisions. of'Chapter 12B and
Chapter t2C of the Code of the State of Iowa and the Ci.~,'s investment policy were noted
I0. GrmaI Activi~
The results. of our testin8 indicated that: federai grant funds. ha.ve been expended. in accordance with
the' grant agreements under which they were received, except as noted in the. Schedule of Findings
and Questioned Costs accompanying our reports dated :December 6, ~996 on compliance related to
federal financial assistance progr~,ans,
138
F~NANCIAL
PLAN
Fiscal Year 1998 through 2000
CITY OF IOWA CITY, IOWA
CITY COUNCIL
Naomi J. Novick, Mayor
Larry Baker
Karen Kubby
Ernie Lehman
Dee Norton
Dean Thornberry
Dee Vanderhoef
CITY MANAGER
Stephen J. Atkins
FINANCE DIRECTOR
Donald J. Yucuis
BUDGET ANALYST
Deb Mansfield
Three Year
Financial Plan
FY98-00
City of Iowa City
FINANCIAL PLAN
Fiscal Year 1998 through 2000
CITY OF IOWA CITY, IOWA
CITY COUNCIL
Naomi J. Novick, Mayor
Larry Baker
Karen Kubby
Ernie Lehman
Dee Norton
Dean Thornberry
Dee Vanderhoef
CITY MANAGER
Stephen J. Atkins
FINANCE DIRECTOR
Donald J. Yucuis
BUDGET ANALYST
Deb Mansfield
CITY OF IOWA CITY
PROPOSED FINANCIAL PLAN
FISCAL YEARS '1998, 1999 & 2000
TABLE OF CONTENTS
CITY MANAGER'S LETTER .....................................
ORGANIZATIONAL CHART ............... .....................
FINANCIAL PLAN OVERVIEW ...................................
FINANCIAL AND FISCAL POLICIES ...............................
CHARTS AND SUMMARIES:
Budget Highlights ...........................................
Financial Plan Analysis ......................................
All Funds Financial Summaries .................................
Transfers-In ..............................................
Transfers-Out .............................................
Authorized Personnel .......................................
FY98 Additional Position Requests ..............................
Personnel Reconciliation ......................................
GENERAL FUND:
Policy & Administration Program:
General Fund Financial Plan Summary ..........................
General Fund Reserves .....................................
General Fund Expenditures Summary by Division ...................
General Fund Administrative Divisions Receipts Summary .............
General Fund Administrative Divisions Expenditure Summary ...........
City Council .............................................
City Clerk ..............................................
Special Census ...........................................
City Attorney ............................................
City Manager ............................................
Human Relations ..........................................
ADA Task Force ..........................................
Finance Administration .....................................
Accounting & Reporting ....................................
Central Procurement & Services ...............................
Treasury ................................................
Document Services
Information Services .......................................
Government Buildings ......................................
Human Rights Activities ....................................
Risk Management .........................................
Non-Operational Administration (includes Aid to Agency Funding --
see page 32 for narrative) .................................
Home and Community Environment Program:
Planning and Community Development: PCD Administration ......................................
Urban Planning & Development ..............................
Neighborhood Services ....................................
Community Development Non-Grant Activity ....................
Economic Development ...................................
Comprehensive Plan Update ................................
Engineering .............................................
PAGE
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Public Works Administration .................................
C,B,D, Maintenance ..........................................
Energy Conservation Administration ............................
Traffic Engineering ........................................
Street System Maintenance ..................................
Forestry/Horticulture .......................................
Cemetery ...............................................
Community Protection Program:
Police:
Administration .........................................
Patrol ...............................................
Criminal Investigation ....................................
Records .............................................
Community Services .....................................
Emergency Communications ...............................
Animal Control .........................................
Fire ....................................................
Housing & Inspection Services:
Administration .........................................
Building Inspection ......................................
Housing Inspection ......................................
Human Development Programs:
Recreation .............................................
Parks .................................................
Parks & Recreation Administration .............................
Library ....... ' .........................................
Senior Center ...........................................
ENTERPRISE FUNDS:
Parking Revenue:
Parking Operations .......................................
Parking Reserves .........................................
Wastewater Treatment:
Wastewater Treatment Operations ............................
Wastewater Treatment Reserves ..............................
Water Revenue:
Water Operations ........................................
Water Reserves ..........................................
Refuse Collection Operations ..................................
Landfill:
Landfill Operations ........................................
Landfill Reserves .........................................
Airport Operations .........................................
Public Transit:
Public Transit Operations ...................................
Public Transit Reserves ,; ..................................
Broadband Telecommunications:
Broadband Telecommunications Operations ......................
Local Access Pass Through .................................
Public Access ...........................................
Broadband Telecommunications Reserves ........................
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DEBT SERVICE FUND: Fund Summary ............................................
Summary of Expenditures ....................................
EMPLOYEE BENEFITS TRUST: Employee Benefits Fund Summary ..............................
Employee Benefits Summary of Expenditures .......................
Public Safety Reserve Fund Summary ............................
SPECIAL REVENUE FUNDS:
Road Use Tax - Fund Summary ................................
Road Use Tax - Detail of Transfers ..............................
J.C.C.O.G.:
Summary ................................................
Administration ............................................
Human Services Planning ....................................
Transportation Planning .....................................
Solid Waste Management ........ ' ....- ........................
ECICOG Assessments .......................................
COMMUNITY DEVELOPMENT BLOCK GRANT:
CDBG Metro Entitlement .....................................
Community Development Grants ...............................
INTRAGOVERNMENTAL SERVICE FUND:
Computer Information Services ................................
Computer Replacement Fund ..................................
Police Computer Replacement .................................
Equipment Maintenance ................................... ;.
Equipment Replacement Reserve ...............................
Fire Equipment Replacement Reserve ............................
Central Services ...........................................
OTHER FUNDS:
Assisted Housing ..........................................
Energy Conservation ........................................
Risk Management Loss Reserve ................................
Health Insurance Reserve .....................................
Special Assessments ........................................
RISE Repayment Fund .......................................
CAPITAL IMPROVEMENTS PROGRAM:
Additions to Capital Improvement Plan ...........................
Completed Projects in FY96, FY97 or In Progress ....................
FY97 to FY2002 Capital Improvements Projects ....................
Unfunded Projects FY2003 and Beyond ..........................
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8
December, 1996
City Council
City of Iowa City
Re: FY98-00 Financial Plan
CITY OF I0 WA CITY
Mayor and City Council Members:
The FY98 through FY00 financial plan has been balanced for three years. Our overall financial
position remains healthy with balanced budgets, adequate cash reserves and working capital.
The cash reserve position is particularly critical in order to support our credit rating and assure
a reasonable ability to meet a short-term financial crisis.
The budget proposals offer several new initiatives as well as an extensive capital program.
It will be important to note that our issuance of debt for capital projects, both revenue and
general obligation debt, increases during the three-year plan. These capital debt plans
reinforce the importance of our credit rating and the savings in interest costs which can
accrue by way of a high credit rating. Our projections indicate that tax revenue for capital
project debt as well as the number of capital projects will decline in the fiscal years 2001 and
thereafter.
Our ability to predict our tax base continues to be difficult as State regulations remove most
of your discretionary budget-making capability, particularly as it pertains to revenue. We will
continue a cautious approach to long-term commitments; however, the capital project debt
financing is a necessity if we are to fulfill City Council capital improvement plan priorities.
The budget does include a new tax levy in FY2000, that being the tort liability levy. It is at
this point in our three-year plan that the federal crime grant expires. In order to finance the
six police officers hired under this grant program, the additional revenue from a local source
is necessary. The tort liability levy will fund a portion of our insurance costs and thereby
provide an opportunity within our 98.10 General Fund tax capability to finance these officers
in the future.
Included in the budget document is a summary of budget highlights, that is, those changes
and/or other significant budget issues to assist you in your review.
Our revenue base, while it continues to show sufficient growth to finance our municipal
services, because of its lack of diversity, that is the dependence on property tax, will continue
to be a concern.
Stephef~J. Atkins
City Manager
mgr\budget\message
410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009
Citizens of Iowa City
Mayor &
City
Council
Elected
Olticials
OirectodManager
Employed by
Boardot
Commission
Appoinled
by
Council
&Mayor
Appoinled
byCity
Manager
Airport Boards &
Commission Commissions
City City Oily Library
Attorney ~lanaF Clerk Board of
Trustees
Housing &
Finance Fire Inepuotion
Direclot Chiet Services
Director
-Adminislratien -Admin./Training AssBled
-^ccounling ,--Fife Prevention.-Housing
-Dale Processing '-[:ire SuppressionBuilding
-~napeclion
-Document Services Development
-Regulations
--Purchosing
-Housing
Inspec(inn
Parks &
Recrealion
Director
-Administration -Adminlstralion
-CBD iVlalnlenance
-Cemetery
-Forestry
Government
-Buildings
-Parks
'--Recreation
J ~
Planntng&
Communily Police
Oevelopmea Chiel
Director
-Admleist[al[on -Adminislratinn
Commonill, -Animal Conlrol
-Development
CommLm/iy
-JCCOG Programs -Services
~ f
- Urban Planning Criminal
-investigation
Economic
-Oevelnpmenl Emergency
-Communications
Neighborhood
-Services -Pairel
Records &
-Idenlllioalion
I
Public Senior Parkin9
Wolks Center & Transit
Director Coordinalor Director
-Administration Senior Center Trsnsil
~eergy -.Operalions
-Conservelion
-Parking
-Engineering
-Solid Waste
-Sireels
-Warnwater
Treatment
_ Waler
-2-
FINANCIAL PLAN OVERVIEW
The Three-Year Financial Plan (the Plan) is again being used for Fiscal Years (FY) 98 through
FY2000, which begin on July 1 and end on June 30. This is a one year annual budget that
meets State of Iowa code requirements for budgets, but also provides an additional two years
of projections as a planning tool for City government. The "Financial Plan Overview"
discusses the basis that the financial plan has been built upon. The Financial Plan operating
budget plan includes General Governmental Fund "Enterprise Operating and Reserve Funds."
A separate Capital Improvements Program (CIP) budget through FY2002 is included in the
appendix of this document.
The role of a government's operating budget differs from that of a private business. Budgets
are an important internal planning tool for business. However, in government, budgets also
play an external role. A multi-year financial plan informs parties both inside and outside
government of its future objectives in providing services to its constituents.
The three year plan permits particular emphasis to be placed on property tax levies, user fee
projections, fund balances, the scheduling of capital purchases (both equipment and major
improvement projects) and debt service/bond financing costs. Rather than approaching the
budget as an annual agony, the three year planning process provides a means to meet most
funding needs at some time within the three year period. The Three Year Plan has become
a reliable planning document and a management tool.
The modified cash basis of accounting has been used for preparation of the Plan because the
City maintains its daily accounting records on this basis. Therefore, revenues are recorded
when received, not necessarily when they are earned, and expenditures are recorded when
paid instead of when they are incurred. The Financial Plan summarizes the budget by major
category within each division. Actual receipts and expenditures are monitored carefully on
a line-item basis by the Finance Administration Division, the department head in charge of
each division and compared to the budget throughout the fiscal year. Department heads are
ultimately responsible for ensuring that the divisions under their control stay within budget.
-3-
FINANCIAL AND FISCAL POLICIES
The City of Iowa City's financial policies set forth the basic framework for the overall fiscal
management of the City. These policies assist the decision-making process of the City
Council. These policies provide guidelines for evaluating both current activities and proposals
for future programs.
Most of the policies represent long-standing principles, traditions and practices, and follow
generally accepted accounting principles which have guided the City in the past and have
helped maintain financial stability.
OPERATING BUDGET POLICIES
[] The City will prepare an annual balanced budget for all operating funds.
The City will maintain a budgetary control system to ensure adherence to the budget
and will prepare regular reports comparing actual revenues and expenditures to budgeted
amounts.
[] Operating budgets are established on a fund/department/program basis.
A contingency account will be maintained in the annual General Fund operating budget
to provide for unanticipated expenditures or to meet unexpected small increases in
service delivery costs. The City Council will be informed quarterly on staff initiated
amendments from the contingency account to the operating programs within the
General Fund.
Budget amendments may be made throughout the year with approval of the Department
Director, Director of Finance and the City Manager. The City Council formally reviews
and approves all amendments processed by staff once a year in May.
-4-
Increases or amendments to operating budgets are made only in the following situations:
emergency situations
transfer from contingency
expenditures with offsetting revenues or fund balance
carry-over of prior year expenditures
OPERATING BUDGET PREPARATION CRITERIA
General Guidelines
Maintain the fiscal integrity of the City's operating and capital improvement budgets in
order to provide services and to construct and maintain the City's infrastructure.
Maintain the City's responsible fiscal position and AAA bond rating.
Present budget data to Council in a format that will facilitate annual budget decisions
based on a three-year planning perspective. Provide Council with a summary of the
three-year forecasts.
Encourage citizen involvement in the annual budget decision-making process through
public hearings, informal meetings, budget briefs and related informational efforts.
Service Level Guidelines
- Deliver service levels which are consistent with the citizens' willingness to pay and 'the
City's available resources.
Base decisions to reduce service levels or eliminate programs on City-wide priorities,
Recognize that City employees are one of the City government's most valuable
resources and are essential to the delivery of high quality, efficient services.
-5-
Revenue Guidelines
- Property tax levy rates will not exceed the limits as established by the State of Iowa.
Revise user fee rate structures to charge the costs of service provided to the benefiting
customers, while maintaining sensitivity to the needs of low income citizens.
- Support federal and state legislation which provides property tax relief. Oppose
legislation which imposes local service mandates without fiscal support.
Expenditure Guidelines
Support responsible management efforts to increase productivity by providing resources
for office automation, preventive maintenance, risk management/employee safety, and
employee training.
REVENUE POLICIES
The City will try to maintain a diversified and stable revenue system to minimize short-
run fluctuations in any one revenue source.
[] The City will attempt to maximize benefits from major revenue sources as a way of
maintaining a stable property tax rate.
[] The City will follow an aggressive Policy of collecting revenues.
The City will establish all user charges and fees at a level related to the full cost
(operating, direct, and indirect) of providing the service, whenever practical.
[] The City will review licenses, fees, and charges annually to determine if the revenues
support the cost of providing the service.
Parking, Refuse, Wastewater Treatment, Landfill, Broadband Telecommunications and
Water funds will be self-supporting through user fees.
-6-
Rate adjustments will be submitted to Council by ordinance if state or locally
legislated, or by resolution (if not state or locally legislated).
CAPITAL IMPROVEMENT PROGRAM BUDGET POLICIES
The City will develop a seven-year capital improvement program, which will be reviewed
and updated annually, comply with City Council goals and be compatible with the
Comprehensive Plan whenever possible.
[] The complete seven-year capital project funding plan must be balanced each year by
matching projected expenditures with proposed revenue sources by fund.
[] Funding for projects should be obtained through borrowing from:
- bond market, general obligation or revenue bonds
- enterprise fund operations and reserves
- internal loans
[] The City may utilize General Fund cash balances to fund capital projects whenever
available and feasible.
[] The City shall utilize available funding sources for capital improvements whenever
practical and feasible such as but not limited to:
- federal and state grant funds
- special assessments
- developer contributions
The City will maintain its physical assets at a level adequate to protect the City's capital
investment and to minimize future maintenance and replacement costs. The budget will
provide for the adequate maintenance and the orderly replacement of the capital plant
and equipment from current revenues when possible.
-7-
RESERVE POLICIES
The City will establish a contingency line-item in the annual General Fund operating
budget to provide for unanticipated expenditures or to meet unexpected small increases
in service delivery costs.
Operating cash balances at fiscal year-end will be maintained at a level to ensure
sufficient cash flow throughout the fiscal year.
Reserves will be maintained in the Water, Wastewater and Parking Funds in accordance
with existing Bond Ordinance provisions.
Reserves will be maintained for equipment replacement and for unexpected major repairs
in the General (Library, Parkland Acquisition and Development and Fire Equipment
Replacement), Parking, Wastewater, 'Water, Landfill, Transit, Broadband
Telecommunication, Equipment Replacement and Central Services Funds.
Reserves, based on third party actuaries, will be maintained for the Risk Management
Loss Reserve, Medical Insurance and Dental Insurance Funds.
"Rolling stock" replacement will be maintained on a replacement cost basis each year.
Additions to the fleet are made through allocations in the annual budget. Fire
Department vehicles will be purchased through the issuance of debt.
All general obligation debts will be paid from the Debt Service Fund. Debt service
applicable to Enterprise Fund projects will be paid from the Debt Service Fund, but will
be abated from revenues from the respective Enterprise Fund(s).
INVESTIVIENT POLICIES
Disbursement, collection, and deposit of all funds will be managed to insure maximum
investment opportunity for City funds.
-8-
The City will strive to maximize the return on its investment portfolio, with the primary
objective of preserving capital in accordance with the City's investment policy and
prudent investment practices.
[] All City funds will be pooled for investments, with interest allocations made monthly.
DEBT POLICIES
[] The City will confine long-term borrowing to capital improvements.
[] Total general obligation debt will not exceed 5% of total taxable assessed value of real
property.
[] The debt service property tax levy shall not exceed 25% of the total property tax levy.
[] The City will follow a policy of full disclosure on every financial report and bond
prospectus.
[] The City will use "pay as you go" financing to fund general capital improvement
projects, whenever feasible and practical.
COMPENSATED ABSENCES
Administrative employees hired prior to June 15, 1983 and all other employees hired prior to
June 29, 1985, upon death, retirement or termination (except firefighters) are entitled to be
paid for one-half of the total accumulated sick leave hours at the current effective hourly rate
for that employee up to the sick leave payout amount calculated as of June 28, 1985,
whichever is less.
After June 28, 1985, employees accumulate vacation, sick leave, and other benefits at
various rates depending on bargaining group and length of service. Employees are paid for
their total unused vacation time upon death, termination (except firefighters) or retirement.
However, sick leave can only be used during employment. The cost of compensated
-9-
absences are recognized when payments are made to employees and the City amends the
budget at that time.
ACCOUNTING, AUDITING, AND FINANCIAL REPORTING POLICIES
Quarterly financial reports will be prepared.
A three-year financial plan for all operating funds will be prepared by the City Manager
and presented to the City Council for their review.
[] A Seven Year Capital Improvement Program budget will be prepared, reviewed and
revised annually.
~ An independent audit will be performed annually for all City funds.
The City will produce a Comprehensive Annual Financial Report (CAFR) in accordance
with Generally Accepted Accounting Principles as outlined by the Governmental
Accounting Standards Board.
PURCHASING POLICIES
Purchases for all City departments for the City of Iowa City shall be in accordance with
the City Procurement Policy.
[] Methods of source selection are as follows:
-Public Improvements
Competitive sealed bidding shall be used for Public Improvement Contracts of
825,000 or greater (Code of Iowa). This process shall consist of:
Invitation for bids
Public notice
Bid opening
Bid acceptance and bid evaluation
Bid award - City Council/Commission authorization
-Professional Services
The consultant selection procedures guide all City departments involved in
procuring engineering, architectural, and other professional services. Within
approved budgets, City Manager awards up to 950,000; City Council authorization
over 950,000.
-Major Purchases
The Purchasing Division operates a "voluntary purchasing" system rather than a
complete "centralized purchasing" system. Under the voluntary system,
departments obtain standard operating items, within approved budgets, utilizing
Purchasing procedures. The Purchasing Division reviews various categories of
merchandise and services and makes recommendations for consolidation and
standardization of purchases to reduce duplication and overall costs.
-Emergency Procurement
In the event of an emergency, supplies, services or construction may be purchased
without regard to normal purchase selection procedures to protect the health and
welfare of the public. The City Manager shall keep the City Council informed of
the extent of the emergency.
-Gifts/Conflict of Interest/Interest in Public Contracts
Conduct shall be in accordance with the Code of Iowa - Chapters 68B.22 Gifts,
68B.2A Conflict of Interest and 362.5 Interest in Public Contract; a City officer
or employee shall not have an interest, director or indirect, in any contract or job
of work or material or the profits thereof or services to be furnished or
performance for the offer's or employee's of the City.
RISK MANAGEMENT POLICIES
It shall be the policy of the City of Iowa City to assume the risk of property damage,
liability and dishonesty in all cases in which the exposure is so small or dispersed that
the loss would not significantly or adversely affect the operations or financial position
of the City.
Insurance will not be purchased to cover loss exposures below prevailing deductible/
retention amounts of current insurance held by the City of Iowa City, unless such -11 -
insurance is required by statute or by contact, or in those instances in which it is
desirable to obtain special services, such as inspection or claim adjustment services in
connection with insurance. The deductible/retention amounts will be reviewed once
annually by the Director of Finance and the Risk Manager to ensure appropriateness of
the amounts.
Insurance will be purchased where possible against all major exposures which might
result in loss in excess of the City's insurance reserve through the purchase of the
following types of insurance.
All risk insurance on real and personal property.
General liability insurance.
Automobile liability insurance.
Fidelity and crime insurance.
Catastrophic workmen's compensation insurance.
The City will self-insure in those instances where the cost of insurance is so high that
it would be more cost effective to assume the risk.
Property will be insured on replacement cost basis, as determined by a competent
appraisal service, against as wide a range of perils as possible. The value will be
reviewed once annually by the Risk Manager and the City's insurance advisor.
Loss prevention recommendations made by insurance companies, the state fire marshal
or local fire authorities will, whenever possible, be implemented. In those cases in
which such recommendations are not followed, a written report in which an explanation
or justification is made will be filed with the Director of Finance and the City Manager
within 30 days of receipt of the report.
[] Insurance will be purchased only through licensed agents or agencies who have the staff
and technical competence to adequately service the insurance provided.
Insurance will be placed only in insurance companies rated A+ or A in Bests. Insurance
places in other companies will require a written report of the particulars, such report to
be filed with the Risk Manager.
-12-
The administration of the risk management policy will be a responsibility of the Risk
Manager. Such responsibility includes placement of insurance coverage, maintenance
of property appraisals and inventories, processing of claims and maintenance of loss
records, and supervision of loss prevention activities.
Settlement of claims are handled through the Risk Management Division and/or City
Attorney Office. The Risk Manager is authorized to settle claims up to 93,000, the City
Manager authorizes claim settlements between 93,000 and 920,000 and City Council
approval is needed for settlements above 920,000.
-13-
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BUDGET HIGHLIGHTS
City Clerk
· City Council elections are scheduled for FY98 and FY00 at $30,000 each.
· A stand-alone document imaging system ($33,000) is being proposed.
Human Relations
· Eliminated personnel assistant position ($38,100) for FY98 intended to be used to
coordinate our training policies and expand employee education programs. The position
has been included in FY99.
Finance
ACCOUNTING - The cost of contracting with a private audit firm is $158,000, down
$20,000 from the previous five-year contract.
HEALTH INSURANCE RESERVE ~ Health insurance costs and City experience in
administration will allow a transfer of $200,000 from the reserve to the General Fund.
Our more recent experience in cost increases has been driven more by inflation than
our earlier, far more substantial increases.
MISCELLANEOUS INTERNAL FUNDS:
Estimate increase in bulk mail rates from 22¢ to 32¢
Added telephone equipment replacement reserve
technology/phone equipment in the future.
to finance new
Human Rights
A half-time investigator ($23,700) has been added.
investigator will be made full time.
It is expected the current
A $25,000 annual revenue has been added from the Federal Department of HUD for
purpose of a City~administered housing complaint investigation capability. With the
City's adoption of a housing component to our human rights ordinance, enforcement
responsibilities are expected. We await approval of our housing ordinance by HUD.
Planning & Community Development
· URBAN PLANNING - The Historic Preservation Commission has again requested grant
match funds ($6,300).
-15-
· NEIGHBORHOOD SERVICES - The PIN grant program is again funded at $25,000. -..
COMPREHENSIVE PLAN - Consultant services will be needed in the amount of
$30,000. Studies being considered include:
Riverside Drive South Corridor
Peninsula
Urban Renewal Parcel 64-1a
Downtown Strategy Committee
ECONOMIC DEVELOPMENT -The annual contribution to ICAD of $50,000 is included.
This budget also includes $1,400 in new expenses for administration of new design
review ordinance.
COMMUNITY DEVELOPMENT NON-GRANT -This budget represents the City's annual
General Fund contribution ($64,000) for Community Development programs and a
$150,000 match for HOME funds estimated to be received in FY98.
Police
PATROL Eight new positions were requested, seven police officers and one
community service officer (CSO). The budget proposal includes two officers ($78,400)
and one CSO ($33,600). One police officer will be assigned to expanded downtown
patrol activity and one will be utilized as a replacement for the officer or sergeant
responsible for the implementation of the accreditation program ($11,400). The new
CSO position will create additional time within the Patrol activity by assigning lower
priodty work activities to this CSO position.
The DARE vehicle no-cost lease to the City will expire in FY98 and a replacement
($18,500) has been included in the budget proposal.
A request for the new mobile traffic monitor ($11,900) has been taken from the Police
Patrol budget and is proposed to be charged to the capital project traffic calming budget.
This monitoring device provides statistics, such as speed, number of vehicles, a digital
read-out, displayed on a screen for driver awareness.
The Firearms Training System ($67,000) has been included. Rental agreements with
area law enforcement agencies to assist in financing are proposed.
Further expansion of community policing will be evaluated in the future, notably any
requirement for additional personnel.
INVESTIGATION, - One CSO ($33,600) has been added to the Criminal Investigations
Unit (Detectives). This new position will be responsible for all internal evidence control,
Lab and film work and bad check cases. All such work is currently assigned to sworn
officers.
EMERGENCY COMMUNICATIONS - An emergency communications dispatcher (1/2-
time $18,000) has been added and the temporary dispatcher account of $16,500
-16-
reduced to zero. The permanent part-time position is a better means to provide staffing
and a better return on the training expense.
ANIMAL CONTROL - A $150,000+ capital renovation program is included. The old
portion of the shelter will be modernized similar to the new wing. New HVAC will be
provided. It is to be financed by an internal loan and transferred to capital program.
A 1/2 clerk ($15,800) has been included. Routine duties of an administrative or clerical
nature are now performed by officers. This will improve available time and hours of
operation.
FEDERAL CRIME CONTROL GRANT. The budget provides for the continued
financing of the 6 positions authorized by the special federal grant program for the
purpose of initiating community policing. These positions are funded totally from local
sources in FY2000 and beyond.
Fire
ADMINISTRATION AND SUPPORT -A Planned addition to Station #3 would create
inside storage space ($84,000). This project will be transferred to capital improvement
program.
The warranty has expired on our weather alert system and an annual maintenance
contract ($21,000) is included.
FIRE TRAINING - A retrofit of three engines with intercom systems ($10,500) will allow
better communication from cab/to rear compartment of engine.
FIRE PREVENTION AND EDUCATION
Baseball cards of firefighters as a promotion for children's presentations
($3,000).
- Sponsor a National Fire Sprinkler education workshop ($3,600)
- Expansion of Knox Box system - $8,400.
Two new positions ($76,600) were requested - Public Education Specialist; Fire
Code Enforcement Specialist but were not included in the budget.
FIRE EMERGENCY OPERATIONS (SUPPRESSION/MEDICAL EMERGENCY)
Replacement of pagers over 3 years at $7,600 per year
Replacement of SCBA units/face plates at $18,000 per year.
Add extrication equipment to 2 engines ($16,560).
-17-
Housing & Inspection Services
· ADMINISTRATION - A major computer system upgrade at a cost of $50,000 is planned
and will be financed over a three-year period.
BUILDING INSPECTION - Fee revenue/expenditure ratio is 99.8%.
HOUSING INSPECTION:
Housing Quality Task Force recommendation has recommended $1,800 for the
purpose of research records to discover rental properties that are not licensed.
A fire safety education/promotion in cooperation with Fire Department ($2,500)
is planned.
Cellular phones for inspectors ($1,800) were added. This will allow for easier
contract among inspectors, tenants, and landlords.
Fee revenue/expenditure ratio is 59%.
DEVELOPMENT REGULATIONS (SENSITIVE AREAS ORDINANCE)
- First full year ($43,600)
ASSISTED HOUSING
- Public Housing units maintained - 107
- Assisted Housing - certificates - 527
vouchers - 350
- Cash position has improved; however, we await final decisions by Congress with
respect to future funding obligations
Parks and Recreation
RECREATION A half-time program supervisor ($21,925) was requested but not
included in the budget.
PARKS - A full-time maintenance worker ($33,333) was requested but not included in
the budget.
CENTRAL BUSINESS DISTRICT (CBD) - A maintenance worker position ($32,454)
was requested but not included in the budget. Two small sweepers ($55,000) and a hot
pressure washer ($11,500) to help in maintaining the CBD were approved but moved
funding for them into the Streets budget.
-18-
Library
The proposed increase from 40 to 52 Sunday open hours ($12,000) is included.
The library computer system will be upgraded in FY2000 at an estimated cost of
$500,000. This will be funded by transferring $140,000 each year for the next three
years and using existing cash in the Library reserve.
In addition to the computer project, the highest priority capital project is roof repair, with
carpet replacement as a second priority. This project of library renovation/repair
($475,000) will be transferred to the capital program and funded by bond proceeds
and/or in combination with an internal loan.
Senior Center
The Commission plans to conduct a county-wide survey of senior services. The cost
of mailing is estimated to be $5,000 for FY98.
The HVAC system is in need of complete renovation ($100,000). This project will be
transferred to the ClP and an internal loan and pay back from Senior Center operations
is the planned financing.
In order to provide for a more satisfactory network, a computer system upgrade
($39,500) is proposed.
Smoke detectors ($5,100) are proposed for installation throughout the Center.
Parking
No parking rate increases are proposed and revenues are projected as fiat throughout
the 3-year plan. Rates will need to be considered at time of construction of new ramp
and the need for a revenue bond issue. The $90,000 annual transit subsidy is
continued throughout the 3-year plan.
Wastewater
- Rate increases of 10%, 10%, and 5% are factored into the three year plan.
· Debt service payments pertaining to revenue bond issues of $8.8 million, $9.15 million,
and $7.96 million in FY98, FY99, and FY2000 respectively.
-19-
Water
· Rate increases of 20%, 15%, and 15% are factored into the three year plan.
· Debt service payments pertaining to revenue bond issues of $11.75 million and $25.5
million are included in FY98 and FY2000 respectively.
· An engineering technician and an environmental engineer position ($82,976) were
requested but not included in the budget.
Refuse
· A fee increase of 7% is factored into FY2000.
Landfill
· No fee increases are factored into the three year plan.
· A half time Clerk Typist position was requested but not included in the budget.
Airport
· Added $10,000 for architectural services to design terminal building renovation.
· Re-side the maintenance building ($29,500). This project will be transferred to the CIP
and an internal loan with payback from Airport operations is the planned financing.
Transit
The purchase of five replacement buses ($260,000 each) is currently under contract and
will be financed by 83% federal and 17% local revenues. They are due to be delivered
in the spring of 1997.
Further federal capital funds have been made available and with the use of remaining
funds in our transit replacement reserve, five more replacement buses ($1.3 million) are
to be purchased in FY97. No transfer is planned to transit reserve in FY98 and
thereafter. Other transit capital projects planned in FY97:
Retrofit 6 buses with wheelchair lifts
Replace 18 fare boxes
Resurface parking lot
Redesign downtown interchange
Fitness equipment
Bus stop/shelter repair
$210,000
58,500
150,000
225,000
10,000
5,000
- 20 -
Paratransit (SEATS) is scheduled to be re-bid in FY97 in accordance with federal
regulations. The City may consider up to a five year contract.
Paratransit budget proposal for FY98 is $566,500 up from $550,000 in FY97.
Reduction in scheduled overtime ($28,069) for FY98.
Federal grant revenue is being phased out over the next four years.
No major services changes or fare increases are proposed in this three year plan.
JCCOG
· JCCOG RURAL PLANNING - Payment to EClCOG ($18,700).
· JCCOG TRANSPORTATION PLANNING This budget includes the new Traffic
Engineer/Planner ($47,865) as part of the recent reorganization of our traffic and
transportation activities.
· JCCOG SOLID WASTE - A Landfill Alternatives Grant program is funded at $25,000
per year over the next three years.
Information Services
· A full-time data communications analyst, a full-time systems analyst, and a half-time
programmer/analyst position ($121,534) were requested but not included in the budget.
Public Safety Employee Pension
This pension fund covers Fire and Police employees. For the last several years, the
City share of pension costs has been funded from reserves following the State takeover
of Police and Fire pensions in 1992. We have estimated the reserve will last five more
years. A lawsuit has been filed by police/tire employees of select cities challenging the
constitutionality of the State takeover legislation and the City's use of the reserves to
finance the cost of pensions. The law provides for the option to use these funds for
pension costs. Cost, benefits, etc. are determined by the State.
CDBG
· COMMUNITY DEVELOPMENT ADMINISTRATION - Includes housing Market Study
($50,000) in FY98.
· HOUSING REHABILITATION GRANTS/LOANS - $245,000 included as grants/loans.
-21 -
FINANCIAL PLAN ANALYSIS
GOVERNMENTAL OPERATIONS
General Governmental Operations consist of the General Fund, Enterprise funds, the Debt Service Fund,
the Trust and Agency Funds, Internal Service Funds and Special Revenue Funds.
A. PROPERTY TAX
Property tax is the single largest revenue source for the City General Fund, accounting for over
64% of FY98 General Fund revenues. The City's property tax requests for FY98 through
FY2000, including the FY97 certified tax requests, are proposed to be levied as follows (a new
Tort Liability levy is projected for FY2000):
FY97 FY98
Tax Rate Tax Rate
Dollars Per t~ 1000 Dollars Per ~ 1,000
General
Library
Transit
Subtotal
12,637,456 8.100 12,964,757 8.100
421,249 .270 432,159 .270
1,482,171 .950 1,520,558 .950
14,540,876 9.320 14,917,474 9.320
Tort Liability
Employee Benefits
Debt Service
Subtotal
% Chge from prior year
Ag, Bldgs. & Land
TOTAL LEVIED
0 0
3,326,729 2.133 2,966,000 1.853
1,892,000 1.200 2,833,753 1.748
19,759,605 12.653 20,717,227 12.921
2.61% -2.61% 4.85% 2.12%
0,615 3,004 6,217 3,004
19,766,220 20,723,444
- 22 -
Dollars
FY99
Tax Rate
Per ~ 1000
FY2000
Tax Rate
Dollars Per 91000
General
Library
Transit
Subtotal
13,553,307
451,777
1,589,585
15,594,669
8.100
.270
.950
9.320
13,827,774 8.100
460,926 0.270
1,621,776 0.950
15,910,476 9.320
Tort Liability
Employee Benefits
Debt Service
Subtotal
% Chge from prior year
Ag. Bldgs. & Land
TOTAL LEVIED
0
3,270,000
3,400,617
22,265,286
7.47%
6,008
22,271,294
1.954
2.007
13.281
2.79%
3.004
225,000 0.132
3,545,000 2.077
4,097,200 2.371
23,777,676 13.900
6.79% 4.66%
6,008 3.004
23,783,684
-23 -
Following is a schedule highlighting the changes from FY92 through FY98 in assessed value,
state rollback, exemptions and taxable assessed value. Taxable assessed value is calculated
by applying the state rollback factor to residential value and by subtracting military and TIF
exemptions,
Description Residential
Commercial, Less: Exemptions
Industrial & Military &
Utilities & A.qland TIF Values
FY 1998 Estimate
100% Assessment 81,383,369,619 8807,776,657
State Rollback 0.588284 1.000000
Less: Exemptions (21,003,609)
Taxable Assessed Value 8 813,814,213 t~807,776,657 8(21,003,609)
Fiscal Year 1997
100% Assessment 81,343,692,710 8800,633,095 - -
State rollback .593180 .972824* - -.
Less: Exemptions .... (20,304,794)
Taxable Assessed Value t~ 797,051,680 8 783,432,856 t~(20,304,794)
Taxable
Assessed
Valuation
t~2,191,146,276
(569,555,406)
(21,003,609)
81,600,587,261
~2,144,325,805
(563,841,269)
(20,304,794)
,560,179,742
*State Rolled Back Railroads and Commercial to .972824; other Utilities and Industrial are at 100%
Fiscal Year 1996
100% Assessment $1,136,350,300 8728,058,842
State rollback .675074 - -**
Less: Exemptions ....
Taxable Assessed'Value 8 767,120,599 8726,090,574
**State Rolled Back Utilities to .97209; Commercial and Industrial are at 100%
- - 81,864,409,142
- - (371,1 97,969)
(12,004,486) (12,004,486)
8(12,004,486) 81,481,206,687
Fiscal Year 1995
100% Assessment 81,089,889,230 8693,293,313 8 - -
State rollback .680404 None - -
Less: Exemptions .... (9,078,219)
Taxable Assessed Value ~ 741,564,958 8693,293,313 ~ {9,078,219)
Fiscal Year 1994
100% Assessment 8 949,139,460 t~651,001,896 8 - -
State rollback .726985 None - -
Less: Exemptions .... (8,591,624)
Taxable Assessed Value 8 690,010,202 $651,001,896 $ (8,591,624)
Fiscal Year 1993
100% Assessment $ 925,388,170 t~626,415,370 t~ - -
State rollback .730608 ....
Less: Exemptions .... (9,948,833)
Taxable Assessed Value $ 676,096,043 .~626,415,370 ~ (9,948,833)
1,783,182,543
(348,324,272)
(9,078,219)
81,425,780,052
,600,141,356
(259,129,258)
(8,591,624)
,332,420,474
,551,803,540
(249,292,127)
(9,948,833)
,292,562,580
- 24 -
Description
Residential
Commercial, Less: Exemptions
Industrial & Military &
Utilities & A.qland TIF Values
Taxable
Assessed
Valuation
Fiscal Year 1992
100% Assessment 8 832,042,560 8579,546,900 8 - - 81,411,589,450
State rollback .794636 .... (170,871,586)
Loss: Exemptions .... (14,255,105) (14,255,105)
Taxable Assessed Value 8 661,170,964 8579,546,900 8(14,255,105) 81,226,462,759
Commercial,
Industrial &
Percentaqe Chanqes Residential Utilities Exemptions Total
FY98 100% Assessment 2.95% .89% N/A 2.18%
FY97 100% Assessment 18.25% 9.97% N/A 15.01%
FY96 100% Assessment 4.26% 5.01% N/A 4.56%
FY95 100% Assessment 14.83% 6.50% N/A 11.44%
FY94 100% Assessment 2.57% 3.92% N/A 3.11%
FY93 100% Assessment 11.22% 8.09% N/A 9.93%
FY98 State rollback (0.83%) N/A N/A N/A
FY97 State rollback (12.13%) (3,00%) N/A N/A
FY96 State rollback (0,78%) N/A N/A N/A
FY95 State rollback (6.41%) N/A N/A N/A
FY94 State rollback (.50%) N/A N/A N/A
FY93 State rollback (8.06%) N/A N/A N/A
FY98 taxable value 2.10% 3.11% 3.44% 2.59%
FY97 Taxable value 3.90% 7.90% 69.14% 5.33%
FY96 Taxable value 3.45% 4.73% 32.23% 3.89%
FY95 Taxable value 7.47% 6,50% 5.66% 7.01%
FY94 Taxable value 2.06% 3.92% (13.64%) 3.08%
FY93 Taxable value 2.26% 8.09% (30.21%) ~.39%
100% assessed value is projected to increase by 2.18% from FY97 to FY98; however, after
applying the state rollback factor and exemptions, taxable assessed value is projected to
increase by 2,59%. The percentage increase in taxable value is due to Commercial property
being projected at 100% in 1998 and in 1997 Commercial property had been rolled back to
97.3%.
The State limits the local growth in property tax revenue by controlling the growth in taxable
assessed value through the rollback factor on residential property. The residential rollback
factor is currently tied to the growth in agricultural value state-wide. The FY98 rollback factor
- 25 -
is estimated to be .588284 or .83% lower than FY97. The rollback factor along with the
maximum state imposed tax rates in the General (8.10), Library (.27) and Transit {.95) levies
allows the state to control and limit taxable growth and property tax revenue locally.
The FY98 General 8.10 property tax levy totaling $12,964,757 is used in the General Fund to
pay for the support of many services, such as police, fire, library, park and recreation services.
The levy cannot exceed 98.10 per t~1000 of taxable assessed valuation per State law.
The FY98 Library tax levy of 9.27, which was voted in by a majority of the residents in 1991,
will generate 9432,159. The initial levy was used to expand Library services and continues
to maintain that level of service.
The FY98 transit levy totaling $1,520,558 is a "general" levy for transit purposes and must
be receipted into the general fund and then transferred to the Transit Fund. FY99 and FY2000
are estimated at 4.5% and 2% higher than the previous year, respectively.
A Tort Liability levy is recommended in FY2000 totaling 9225,000. There is no maximum levy
based on expenditure requirements. The 8.10 'General Levy has paid for all of tort liability in
prior years.
The Employee Benefits property tax levy is used for General Fund employer costs of social
security (FICA- 7.65%), the Iowa Public Employees Retirement System costs (IPERS - 5.75%),
the Police and Fire Pension contributions (17%), health insurance, life insurance, disability
insurance, worker's compensation insurance premiums and unemployment compensation. In
FY97, FY98, FY99 and FY2000 the City has or is proposing to levy the Employee Benefits tax
at 93,326,729, 92,966,000, t~3,270,000 and 93,545,000, respectively. The Employee
Benefits Fund reflects the use of local Employee Benefits Retirement Fund Reserve monies to
fund part of the employer share of the Police/Fire pension contribution, 9457,000 was used
in FY97 and in FY98, FY99 and FY2000, 9480,000, 9575,000 and 9625,000, respectively.
The Debt Service (DS) levy provides funds for the payment of the principal and interest on
general obligation bonds of the City. It can also be utilized to fund the payment of any
judgments against the City, unless other funding sources are provided. The FY98 levy
increases from 91,892,000 to 92,833,753 in FY98 due to a t~l 0 million bond issue in calendar
year 1997. The levy is projected to increase to 93,400,617 in FY99 and t~4,097,200 in
FY2000. New debt issues to pay for the cost of repairs and renovation to streets, bridges,
buildings, parks, etc. in 1998, 1999 and 2000 are $7.2 million, 97.0 million, and 94.8 million,
respectively.
- 26 -
B. GENERAL FUND REVENUES
FY98 revenues total $29.6 million are 3.9% greater than the FY97 budget. One third of the
increase in revenue is from property taxes (376,200) with the balance coming from a Health
Insurance Reserve transfer (200,000) and from unbudgeted miscellaneous revenue (400,000)
that is expected to be received within the year.
FY99 revenues totaling $31.9 million include 91.25 million from the sale of the Peninsula
Property. Excluding the Peninsula Property revenue, FY99 revenues total 930.6 million and
increase by approximately 1.0 million or 3.5% more than FY98. Property tax revenue accounts
for over 9675,000 of the FY99 increase.
FY2000 revenues totaling 931.9 million are $1.3 million more than the FY99 total of 930.6
million. 9600,000 of the increase is from a transfer from the Employee Benefits to cover the
27th pay period in FY2000. Property taxes account for 9540,000 of the increase and includes
a the new Tort LiabiLity levy of 9225,000. The Federal Crime Grant of 9228,000 for new
police officers ends in FY2000. Transfers from Road Use Tax and Employee Benefits Fund
account for the balance of the increase.
General Fund revenues are summarized into nine major categories. The analysis of each
category follows:
Prol~ertv Taxes (50.4% of total) -- This includes the General (8.10), Transit (.95),
Library (.27) and Ag Land levies. The property taxes as proposed are at the maximum
allowable rates as shown above. FY98 property tax revenues are projected to be
914,923,691 or 2.6% greater than FY97. FY99 is projected to increase by 4.5% to
915,600,677 and by 3.5% to 916,141,484 in FY2000. FY2000 includes a t~225,000
Tort Liability tax levy.
Transfer: Emolovee Benefits Levv (12% of total) -- this property tax revenue source
is receipted into the Employee Benefits Fund and then transferred to the General Fund
to pay for benefits of employees (employer share of FICA, IPERS and Police and Fire
Pension contributions; health premiums, etc.). FY98 transfers are estimated to be
93,570,247.
Road Use Tax (9.8% Of total) -- This is a gas tax that is received by the State of Iowa
paid to the City on a per capita basis, receipted into the City Road Use Tax Fund and
then transferred to the General Fund to pay the actual costs of the Traffic Engineering
and Streets Divisions less other revenues received by these divisions and a forestry
position that is directly related to the maintenance of City street right-of-way.
- 27 -
State/Federal Fundin.q (state 3.8%, federal .8%) -- The revenue sources that come from the
State of Iowa consist of state aid, personal property replacement tax, bank franchise tax and
library open access. The State remits state aid and personal property replacement revenue to
the City in two equal installments, one in December and the other in March. The state remitted
bank franchise to the City at the beginning of FY96 for the previous fiscal year (FY95), which
is why FY96 is higher than FY97.
All of the state revenues are budgeted at approximately the FY97 budget level and reflect no
increases in future years.
Six police officers were added in FY96, with salaries and benefits funded from a Federal Crime
Grant. The grant ends in FY2000.
Char.qeback of Services (3.5% of total) -- This revenue source consists of administrative
charges to the Enterprise Funds (Ex.: Water, Parking, Wastewater, etc.) for services provided
in the Finance and Public Works Administrative Divisions, use of the Document Services
Division, use of Central Services, Cable TV support to the Library for Audio Visual Lab services
and a City Attorney chargeback for services.
The decrease in revenue in FY98 reflects a reallocation of chargebacks to the Information
Services Division.
Fines, Permits and Fees (8.5% of total) -- This category includes a variety of different revenue
sources. The largest are Recreation fees, building permits and inspections, parking fines,
library services and magistrate court fines.
Contractual Services (3.7% of total) -- Included in this revenue line item is the contract for Fire
services provided to the University of Iowa.
Johnson County contracts with the City for the use of the Library and Senior Center for
residents who live outside the City limits of Iowa City but within Johnson County.
Hotel/Motel Tax (1.5% of total) -- This revenue is from the 7% hotel/motel tax that is
assessed to those establishments within the city limits of Iowa City. Actual receipts are
allocated as follows:
Police Patrol (50%), Convention Bureau (25%), Mercer Park Aquatics (15%) and Parkland Fund
(10%). The 10% amount that goes to the Parkland Fund is further broken down into
Acquisition (7%) and Development (3%).
All Other Income (5.7% of total) -- The largest revenue sources in all other income are interest
income, transfer of parking fines, transfer from Health Insurance Reserve and Miscellaneous
Income. TIF Interfund loan repayments are from property taxes associated with the Villa
Garden TIF project.
- 28 -
CITY OF IOWA CITY
GENERAL FUND REVENUES BY MAJOR CATEGORY
FOR FISCAL YEAR 1996 THROUGH 2000
10000 GENERAL FUND
RECEIPT TYPE
1) PROPERTY TAX
2) TRANSFER: EMPL BENEFITS LEVY
3) ROAD USE TAX
4) STATE I FEDERAL FUNDING:
STATE AID (formerly Municipal
Assistance and Liquor Profits)
PERSONAL PROPERTY REPLACEMENT
LIBRARY-OPEN ACCESS
GRANT-FEMA REIMB-FLOOD
POLICE FEDERAL CRIME GRANT
BANK FRANCHISE TAX
TOTAL STATE FUNDING
5) CHARGEBACK OF SERVICES
ADMIN EXPENSE CHARGEBACK
CITY ATTORNEY CHARGEBACK
TOTAL CHARGEBACKS
6) FINES PERMITS & FEES
RECREATION FEES
BUILDING PERMITS & INSPECTIONS
PARKING FINES- $5
LIBRARY SERVICES
POLICE SERVICES
MAGISTRATES COURT
HOUSING PERMITS & INSPECTIONS
FOOD & LIQUOR LICEN & PERMITS
ANIMAL CONTROL SERVICES
BUILDING & DEVELOPMENT FEES
CEMETERY FEES & CHARGES
TOTAL FINES PERMITS & FEES
7) CONTR~, CTUAL SERVICES
UNIVERSITY FIRE CONTRACT
JOHNSON COUNTY CONTRACT
TOTAL CONTRACTUAL SERVICES
8) HOTEL/MOTEL TAX
9) ALL OTHER INCOME
INTEREST INCOME
MISCELLANEOUS REVENUE
MONIES & CREDITS
MILITARY CREDIT
CEBA LOAN PROCEEDS
LOAN REPAYMENTS
TRANSFER IN- CABLE 'IV
TRANSFER IN- HEALTH RESERVE
TRANSFER IN- 27TH PAYPERIOD
SALE OF LAND (Penninsula Property)
PARKING FINES TRANSFER TO GF
LIBRARY LOAN AND TRANSFER
TIF INTERFUND LOAN REPAYMT
GRANTS-FEMA / HUMAN RIGHTS
TOTAL ALL OTHER INCOME
GRAND TOTAL REVENUES
FY 96 FY 97 FY 98
ACTUAL RE-EST BUDGET
13,760,549 14,547,491 14,923,691
3,304,063 3,591,058 3,570,247
2,291,490 2,964,394 2,907,536
FY 99
PROJECTED
15,600,677
3,807,546
2,949,572
FY 00
PROJECTED
16,141,484
4,087,188
3,110,581
1,195,468 1,226,663 1,048,955 1,077,907 1,107,726
634,178 729,709 748,044 750,054 752,124
372,520 444,100 366,100 431,100 366,100
429,501 340,000 425,000 429,000 429,000
299,000 305,955 384,368 385,830 387,790
150,235 86,000 46,500 46,500 46,500
162,015 145,000 152,000 152,000 152,000
145,626 120,250 138,750 138,750 138,750
93,740 84,700 89,000 89,000 89,000
92,277 94,417 87,800 88,430 89,075
44,862 45,300 44,000 44,000 44,000
36,379 35,000 39,000 39,000 39,000
2,460,333 2,430,431 2,520,562 2,593,664 2,533,339
728,912 747,300 773,000 796,190 820,075
330,201 326,190 333,190 343,185 353,470
1,059,113 1,073,490 1,106,190 1,139,375 1,173,545
461,445 440,000 456,000 456,000 456,000
486,346 200,000 450,000 400,000 350,000
115,208 97,756 487,062 490,060 494,763
28,633 26,000 28,000 28,000 28,000
11,524 11,500 11,500 11,500 11,500
300,000 0 0 0 0
33,000 20,000 0 0 0
25,000 0 0 0 0
0 0 200,000 200,000 200,000
0 0 0 0 600,000
0 0 0 1,250,000 0
461,035 440,000 440,000 440,000 440,000
50,000 0 0 0 0
34,199 62,000 62,000 62,000 0
247 0 25,000 25,000 25,000
1,545,192 857,256 1,703,562 2,906,560 2,149,263
27,403,356 28,463,783 29,579,743 31,874,301 31,874,126
- 29 -
1,141,184 1,183,663 988,955 1,017,907 1,047,726
54,284 43,000 60,000 60,000 60,000
632,954 635,000 633,000 633,000 633,000
321,117 320,000 320,000 320,000 320,000
60,208 50,000 57,000 57,000 57,000
0 0 0 0 0
145,387 228,000 228,000 228,000 0
166,037 100,000 105,000 105,000 105,000
1,325,703 1,333,000 1,343,000 1,343,000 1,115,000
C. GENERAL FUND - EXPENDITURES
The proposed General Fund expenditure budget in FY98 is 930,217,216 and is operationally
the same as the FY97 Budget for most departments, with the exception of expanded services
proposed in the Police and Animal Shelter Divisions. Two Police Officers and one Community
Service Officer in Patrol, one Community Service Officer in Criminal Investigation, a half-time
Dispatcher in Emergency Communications and a half-time Clerk-Typist in Animal Shelter have
been added into the FY98 Budget. The half-time Human Rights Investigator position should
have been added in and will be, but was not included in the proposed budget document. An
adjustment will be made to add in the 926,940 amount. A Personnel Assistant position is
added in FY99. A comparison of dollars and percentage changes by major classification of
expenditure follows:
Description
Personal Services
Commodities
Services and Charges
Capital Outlay
Transfers
Contingency
TOTAL
EXPENDITURES
Percentage Change
From Prior Year
Personal Services
Commodities
Services and Charges
Capital Outlay
Transfers
Contingency
TOTAL EXPENDITURES
Actual Budget
FY96 FY97
816,559,520 918,145,015
796,587 1,053,814
5,423,726 5,667,550
2,507,485 1,865,284
2,874,328 3,192,960
0 250,006
28,161,646 $30,174,629
Actual Budget
FY96 FY97
4.9% 9.6%
-2.4% 32.3%
21.1% 4.5%
173.3% -25.6%
9.9% 11.1%
14.4% 7.1%
Proposed Proposed Proposed
FY98 FY99 FY2000
918,775,268 919,867,610 921,660,934
967,124 994,329 1,025,367
5,669,912 5,672,098 5,871,042
1,553,903 1,266,884 1,728,351
2,951,009 2,922,762 3,094,533
300,000 310,000 330,000
930,217,216 931,033,683 933,710,227
Proposed Proposed Proposed
FY98 FY99 FY2000
3.5% 5.8% 9.0%
-8.2% 2.8% 3.1%
0.0% 0.0% 3.5%
-16.7% -18.5% 36.4%
-7.6% -1.0% 5.9%
20.0% 3.3% 6.5%
0.1% 2.7% 8.6%
- 30 -
1. Personal Services
Personal services includes salaries and benefits (health, life, disability insurance and
employer share of FICA, IPERS, and Police/Fire retirement contributions. The FY98
budget includes scheduled step increases and an estimated bargained adjustment.
Personnel costs are primarily controlled by collective bargaining agreements.
Employees of the City are represented by three unions: AFSCME (Local #183), the
Police Labor Relations Organization (PLRO) of Iowa City, and the Iowa City Association
of Professional Fire Fighters, IAFF, AFL-CIO (Local #610). All supervisory, confidential,
temporary and other employees who are excluded by law in Chapter 20 of the Code
of Iowa are excluded from the units and from the terms, conditions or application of
the Agreement.
The majority of City employees are represented by AFSCME. This Union is comprised
of two bargaining units, One composed exclusively of Library employees and the other
composed of employees in all other departments. AFSCME ratified a three-year
contract that spans July 1, 1996 through June 30, 1999. This agreement included a
3.25% adjustment to wages in July, 1996, 3% in July 1997, 2% in July 1998, 2%
in January 1999, plus any step increases in each fiscal year.
Sworn police officers are represented by the Police Labor Relations Organizations
(PLRO) of Iowa City. The bargaining unit is composed of all Iowa City police officers.
Exempt from the unit are the police chief, captains, lieutenants, sergeants, and other
confidential, administrative, supervisory and less than half-time employees. The PLRO
is currently in negotiations with the City for a new contract to begin in FY98.
The firefighters are represented by the Iowa City Association of Professional Fire
Fighters, IAFF, AFL-CIO (Local #610). The bargaining unit is composed of firefighters,
lieutenants, and captains. Exempt from the unit are the fire chief, fire marshal and
battalion chiefs. The IAFF and City are currently negotiating a new contract.
Employees who are administrative, supervisory or otherwise ineligible for collective
bargaining are covered by the Personnel Rules and Regulations. Some are eligible for
Civil Service. Salaries and benefit appropriations are determined by the City Council
upon the recommendation of the City Manager. Approximately 100 administrative and
confidential employees received a 3.2% adjustment July 1, 1996, plus any scheduled
step increases. FY98 through FY2000 adjustments to pay plans will be the same
percentages as the AFSCME unit, per resolution adopted by the City Council.
-31 -
2. Commodities
Commodities mainly consist of office and cleaning supplies, and maintenance and
repair materials for buildings, streets and equipment.
3. Services and Charges
Services and Charges cover expenses for liability insurance premiums, Aid to Agencies
payments, printing and postage, various service contracts, repairs and maintenance to
vehicles, equipment and buildings, chargeback for internal service funds and utility
costs.
The Aid to Agencies budget is partially funded from Community Development Block
Grant monies and the remainder funded from property tax revenues in the General
Fund. The City Council appropriates money annually to each agency. The FY98 Aid
to Agency budget is proposed to be $402,622 (9105,000 CDBG, 9297,622 General
Fund). Human services received FY98 requests for funding totaling 9436,434, an
increase of 953,084 or 18% more than the FY97 budget. 943,084 were from existing
agencies being funded and 910,000 from Youth Homes. The financial plan provides
funding in FY99 of 9411,551 (9105,000 CDBG, 9306,551 General Fund) and FY2000
of 9420,748 (9105,000 CDBG, 9315,748 General Fund). Below is a detailed listing
of the actual funding of agencies from FY94 to FY96, and the adopted budget for
FY97 and FY98.
Big Brothers/Big Sisters
Crisis Center
Domestic Violence Program
Elderly Services Agency
Emergency Housing Project
HACAP
Mayor's Youth Employment
MECCA
Rape Victim Advocacy
Red Cross
United Action for Youth
Neighborhood Centers
ICARE
Life Skills Housing
Free Medical Clinic
Actual Actual Actual Budget
FY94 FY95 FY96 FY97
30,000 ~ 31,500 t~33,075 833,600
26,892 29,692 31,200 33,000
38,900 42,000 44,100 46,000
48,750 51,000 53,500 55,105
3,500 5,250 6,000 7,500
6,000 6,000 6,240 6,240
35,000 35,000 35,000 36,000
20,000 22,000 24,500 25,235
12,000 12,000 12,000 12,500
4,200 4,200 4,410 4,510
49,000 50,000 53,000 54,900
42,976 45,000 47,250 49,000
8,500 8,500 8,925 9,200
16,990 15,560 8,119 -0-
-0- -0- 5,000 5,180
- 32 -
Budget
FY98
ICARE (Needs assessment)
DVIP (Needs assessment)
GICHA (Operational)
MYEP (Operational)
HACAP (Operational)
Contingency
Total Aid to Agencies
LESS; Amount Funded
Directly by CDBG
Net General Fund Total
Actual Actual Actual Budget Budget
FY94 FY95 FY96 FY97 FY98
14,637 -0- -0- -0-
-0- -0- 10,000 -0-
-0- -0- 20,190 -0-
-0- 15,760 13,888 -0-
-0- -0- 3,613 -0-
-0- -0- -0- 10,320
9357,345 9373,462 9420,010 9388,290 9402,622
(136,627) (136,320) (160,800) (105,000) (105,000)
$220,718 9237,142 9259,210 9283,290 9297,622
Funding for Arts Festival and Jazz Festival is proposed at 95,000 each per year and is
funded by decreasing by 910,000 the amount of Hotel/Motel tax sent to the Iowa
City/Coralville Convention and Visitors' Bureau. The Convention and Visitors' Bureau
has requested that the City not deduct the 910,000 from their 25 % Hotel/Motel Tax
allocation. 93,000 is included for the Johnson County Historical Museum (they have
requested 94,000) and 95,250 for the Downtown Association (Friday night concerts).
- 33 -
4. Transfers
Following is an itemized listing of actual transfers from the General Fund for FY95 and
FY96, the FY97 Budget and Proposed for FY98, FY99 and FY2000.
GENERAL FUND FY95 FY96 FY97 FY99 FY2000
TRANSFER TO Actual Actual Budget Proposed Proposed
Airport Operations 99,328 100,907 123,000 100,000 100,000
Transit Levy 1,338,844 1,401,916 1,482,171 1,589,585 1,621,776
Transit Operations 317,633 269,000 395,000 534,000 734,000
JCCOG 67,805 73,562 85,500 ' 99,372 108,452
Employee Benefits Reserve 200,000 200,000 - -
Trails 8,476 55,897 71,936 - -
Intra City Trails 4,950 22,620 37,380 30,000 30,000 30,000
ClP-Civic Center, Airport, All Other 387,635 101,274 364,487 75,000 125,000 75,000
ClP-HVAC Digital Controls 9,000 7,500 7,500
Equipment Division Loan 4,000 3,939 3,939 3,939
Landfill Loan Repay-Fire 29,250 29,250 29,630 29,630 29,630
Fire Truck Replacement 188,855 200,000
Capital Projects 38,000 38,000 38,000
ClP-Park Renovation & Improvement 69,508 40,134 93,756 77,000 65,000
Recreation Center Remodeling 47,548
Library-Computer Replacement Reserve 30,000 45,000 60,000 140,000 140,000
Library-Cable Channel Replacement 9,500 11,790 11,790 11,790 11,790
Library-Loan Repayment 50,000
Library-ClP-Building Design 66,774 50,863
Library- Reciprocal Borrowing 35,210 30,000
Parking-Senior Center 6,000 6,000 6,000 6,000 6,000 6,000
Landfill-Loan Repayment-St. Center 20,000 30,000 30,000 61,846 61,846 61,846
ClP-Parks Land Acquisition 95,805 67,100 57,100 57,100 57,100
CIP-Park Development 7,551 84,590 12,000 12,000 12,000
Total Transfer from General Fund
FY98
Proposed
100,000
1,520,558
420,000
93,646
200,000
38,000
114,000
140,000
11,790
2,615,308 2,874,328 3,192,960 2,951,009 2,922,762 3,094,533
5. Contingency
The FY97 original contingency budget was t~290,000. The balance at 11-30-96 is
$250,006 as budget amendments have been processed using contingency.
Contingency is set at approximately 1% of total revenues. FY98, FY99 and FY2000
contingency is $300,000, 9310,000 and t~330,000.
- 34 -
D. GENERAL FUND YEAR-END CASH BALANCE
The General Fund cash balance includes a Pure Fund and a Reserve Fund Cash Balance. The
Pure Fund Cash Balance is that portion of the balance maintained as working capital which is
not available for allocation except in emergency situations. The Reserve Fund Cash Balance
is allocated for Parkland Acquisition/Development and Library computer equipment replace-
ment, AV/Public Access equipment replacement and State reciprocal borrowing activity. (Fire
Apparatus replacement reserve was moved out of the General Fund in FY95 and established
as a reserve of the Equipment Division [Internal Service Fund].)
The annual year-end cash balance minus the reserve cash balances equals the Pure Fund Cash
Balance or the General Fund's working capital position. The following chart gives the Pure
Fund Cash Balance for fiscal years 1996 through 2000.
FY96 FY97 FY98 FY99 FY2000
Actual Bud.~et Proposed Projected Proiected
Beginning Cash
Balance
Receipts
Expenditures
Ending Cash
Balance
Less Reserve
Balances
Pure Fund Balance
$ 9,295,975 $ 8,537,685
27,403,356 28,463,783
(28,161,646) (30,174,629)
8,537,685 6,826,839
(661,4.16) (656,534)
~ 7,875,769 t~ 6,170,305
6,826,839 t~ 6,189,366 7,029,984
29,579,743 31,874,301
(30,217,216) (31,033,683)
6,189,366 7,029,984
31,874,126
(33,710,227)
5,193,883
(777,638) (935,244) (587,797)
5,411,728 ~ 6,094,740
4,606,086
The Pure Fund Balance is 28% of expenditures in FY96, and drops to 14% by FY2000. Any
unexpected deterioration of the City's cash position will need to be monitored closely.
Following the Financial Plan Overview are schedules summarizing the General Fund cash
reserve balances.
The Pure Fund Balance is used to provide for cash flow in the first quarter of the new fiscal
year because the majority of property taxes are not received until October/November and cash
balances are drawn down. The following chart shows cash flow needs or how expenditures
have exceeded receipts in the first three months of the past five years.
- 35 -
3 mos @ Shortfall
Sept. 30 Receipts Expenditures in Receipts
1996 ,~ 4, 370,161 97,601,889 ( 93,231,728)
1995 94,612,297 98,637,663 (94,025,366)
1994 $4,137,291 96,690,150 (92,552,859)
1993 93,835,374 96,205,082 (92,369,708)
1992 93,814,379 95,686,785 ( 91,872,406)
The pure fund balance at year-end will provide funding for the shortfall.
- 36 -
E. DEBT SERVICE FUND
This fund provides for the payment of the principal and interest due on general obligation debt
of the City. Funding is provided by the Debt Service Property Tax levy and abatement
transfers from various Enterprise Funds for their capital improvements which were funded by
General Obligation Bonds. Debt Service expenses in FY98 through FY2000 include proposed
bond issues of 810.0 million in Calendar Year (CY) 1997, 87.2 million in CY98, 87.0 million
in CY99, and 84.8 million in CY2000. The bond issues do not include any debt that requires
a referendum.
As stated in the City's Fiscal Policy, "Debt incurred as a general obligation of the City of Iowa
City shall not exceed statutory limits: presently 5% of the total assessed value of property
within the corporate limits as established by the City Assessor."
The following schedule shows the relation of Iowa City's allowable debt margin and the debt
incurred for FY90 through FY2000. The total property valuation amounts are actual for FY90-
FY97, but are estimates for FY98 through FY2000.
Total Allowable Debt Debt as % of
Property Margin (5% of Outstanding Debt Allowable
Valuation Total Property Val.) at Julv 1 Debt Mar.qin
*FY2000 82,334,182,947 8116,709,147 841,725,000 36%
*FY99 2,277,251,656 113,862,583 40,692,500 36%
*FY98 2,193,216,172 109,660,808 37,415,000 34%
FY97 2,146,528,095 107,326,405 33,645,000 31%
FY96 1,866,504,330 93,325,216 29,675,380 32%
FY95 1,785,207,307 89,260,365 20,955,000 23%
FY94 1,602,123,581 80,106,179 11,433,900 14%
FY93 1,553,886,323 77,694,316 13,711,322 18%
FY92 1,413,801,924 70,690,096 16,462,582 23%
FY91 1,378,268,591 68,913,430 14,985,000 21%
FY90 1,308,460,763 65,423,038 15,170,000 23%
* Estimate
The Fiscal Policy also includes the guideline that "the debt service levy shall not exceed 25%
of the total levy in any one fiscal year." The following chart shows the debt service levy as
a percentage of the total levy for FY91 through FY2000. The levies for FY91-FY97 are
certified and the FY98-FY2000 are projected levies. (The State will certify the levy for FY98
in June 1997.)
- 37 -
Fo
Debt
Total Levy Service Levy As % of Total
*FY2000 13.900 ~ 2.371 17%
*FY99 13.281 2.007 15%
* FY98 12.921 1.748 13%
FY97 12.653 1.200 9.5%
FY96 12.992 1.709 13%
FY95 12.954 1.661 13%
FY94 12.889 1.496 12%
FY93 12.826 1.541 12%
FY92 12.671 2.103 17%
FY91 12.128 2.152 18%
AGENCY FUND
The Agency Fund budgets for Johnson County Council of Governments (JCCOG). The City
acts as custodian for the fund and provides accounting services. JCCOG provides county-wide
planning assistance for transportation, human services and solid waste planning.
INTERNAL SERVICE FUNDS
Internal Service funds include the Equipment Maintenance Fund, Equipment Replacement Fund,
the Central Supply and Print Shop Fund, the Risk Management Loss Reserve Fund, the Health
Insurance Reserve Fund and a new Information Services Fund (formerly a division within the
General Fund).
The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment
and rents vehicles to other City departments from a central vehicle pooh. Funding is provided
from a chargeback to all departments for the maintenance services and the rentals of vehicles.
The Equipment Replacement Fund is used to replace almost all of the rolling stock of all City
vehicles. Funding is provided from an annual chargeback to all departments based on the
estimated replacement value at the time of replacement.
The Central Services Fund covers the operation of the general office supply inventory, the print
shop, copiers, phone communications, mail services and radio maintenance. All of these
functions are available to all City departments who are charged based upon the services
utilized.
- 38 -
The Risk Management Loss Reserve Fund accounts for' the liability for all funds except the
General Fund. All funds are charged based on their loss experience and prorated a share of the
insurance premium.
The Health Insurance Reserve accounts for the actual payment of all health and dental claims.
Premiums are based on actuarially sound estimates and charged to each department.
The Information Services Fund accounts for the Data Processing operating support and
replacement of all computer equipment for all divisions except Library. Currently, all operating
support funding is from a chargeback to the General Fund. A new chargeback system for all
funds will be implemented soon.
SPECIAL REVENUE FUNDS
The Special Revenue Funds include the Employee Benefits Fund, Community Development
Block Grant Fund (CDBG), Road Use Tax Fund, Public/Assisted Housing and Special
Assessments.
The Employee Benefits Fund accounts for the receipt of property taxes levied to pay the
employer share of benefits of employees in the General Fund. Transfers to the General Fund
are made from this fund.
The CDBG and Public/Assisted Housing Funds account for revenue from the U.S, Department
of Housing and Urban Development programs and is restricted in use for eligible projects as
defined by Federal regulations.
The Road Use Tax Fund accounts for revenue from the State and is used to pay for street
related maintenance and planning, traffic engineering and street related construction costs.
ENTERPRISE FUNDS
The Enterprise Funds include Parking, Wastewater Treatment, Water, Refuse, Landfill, Airport,
Transit and Broadband Telecommunications. These are primarily funded from user fees for
services provided with the exception of transit and airport. Transit and Airport receive most
of their funding from property taxes, federal and state grants, General Fund subsidy, and the
balance from fees. The other six funds are self-supporting from revenue that they generate.
1. PARKING FUND
Parking rates were increased last on August 8, 1996. There are no rate increases
calculated into the three-year financial plan. Revenues for the three-year plan are flat.
- 39 ~
o
Parking fines are receipted into the parking fund to satisfy revenue requirements for
Parking Revenue bond covenants. If the bond covenants are satisfied and the cash
balance at year end is adequate, the revenue from fines is transferred to the General
Fund. Based on the cash balances declining from approximately $1,012,000 at the
end of FY98 to approximately $654,800 at the end of FY2000, a rate increase to fund
operations may be needed sometime within the three-year financial plan.
Parking operations are unchanged. Transfers are approximately one-half of the
operating budget. Transfers include the funding for debt payments (8924,303),
parking fine transfer to the General Fund (8440,000), parking reserve for ramp repairs
(8170,000) and an operating subsidy to the transit operations (890,000). A bond
issue is not factored into the three year plan.
WASTEWATER TREATMENT FUND
The wastewater treatment fund reflects the most recent 15% rate increase enacted
for bills on or after March 1, 1996. Wastewater fees reflect increases of 10%, 10%,
10% and 5% for billings on or after March 1, 1997, 1998, 1999 and 2000,
respectively. The rates, as proposed, comply with the City Council's direction of
accumulating cash of 20% (approximately 87.6 million) of the cost of three major
wastewater projects estimated at approximately 837.8 million plus the addition of the
Willow Creek Interceptor Sewer. This cash will be used to pay for part of the project.
costs as well as new debt service on bonds to be issued for the balance of the project
costs.
Expenses reflect no new increases in staff in the three-year plan. Transfers are the
largest portion (70%) of the operating budget and are predominantly for the payment
of principal and interest payments on debt that has or will be issued. The three-year
plan reflects debt service transfers for principal and interest payments on revenue bond
debt to be issued in Calendar Year (CY) 1996 - 818.3 million, CY97 - 88.8 million, and
CY98 - 89.15 million and CY99 - 87.96 million.
3. WATER FUND
The water fund reflects the most recent 30% user fee rate increase enacted for bills
on or after March 1, 1996. Water fees reflect increases of 20%, 15%, 15% and 15%
for billings on or after March 1,1997, 1998, 1999, and 2000, respectively. The rates,
as proposed, comply with the City Council's direction of accumulating cash of 20%
(approximately 810.7 million) of the cost of three major water projects estimated at
approximately 854.1 million, This cash will be used to pay for part of the project
costs,
- 40 -
Expenses reflect no new increases in staff in the three-year plan. Transfers include
the water portion of general obligation debt that has been issued and new revenue
bond debt. The three-year plan reflects debt service transfers for principal and interest
on new bond issues projected in CY97 - 911.75 million and CY99 - 825.5 million
revenue bonds.
REFUSE FUND
There are no significant changes in operations in FY98 to FY2000. No fee increases
are projected in FY98 and FY99 but a 7% rate increase is projected in FY2000. The
current monthly fee is 911 °55 for curbside refuse (98.75) and recycling (92.80).
5. LANDFILL FUND
The three-year financial plan reflects no increase in tipping fees. The only significant
change in operations is an increase in the chargeback to replace rolling stock. The 91.7
million annual transfer from the operating fund to landfill replacement reserve is then
used to pay the cost of constructing new landfill cells, purchase of additional landfill
land, and any major capital projects that are needed at the landfill. Reserves have been
established for Closure and Post Closure Landfill cell costs and special cleanup for
paints, batteries, and toxic chemicals.
6. AIRPORT
Revenues reflect increased rental income from a new hangar. The Airport operating
fund reflects no significant change in operations. Transfers include a loan repayment
to the Landfill Reserve fund for the two T-Hangars, an asphalt overlay project and a
major roof repair. The General Fund subsidy is approximately 40% of the airport
operating budget.
7. TRANSIT FUND
Federal grant revenue is scheduled to be phased out over the three years, 9192,000
in FY98, 9144,O00 in FY99 and 948,000 in FY2000.
For accounting purposes, the Transit Operating Fund is considered an enterprise fund,
which means fees pay for the majority of the costs associated with this fund; however,
fees are one of the smallest portions of this budget. The majority of the funding in the
Transit Fund is generated from a 9.95 levy on all taxable property within the City of
Iowa City. This generates approximately 91.5 to 91.6 million a year. In addition, the
General Fund is projected to subsidize an additional 9395,000 in 1997, 9420,000 in
-41 -
1998, $534,000 in 1999 and 9734,000 in FY2000 to operate this fund. This
subsidization has a direct impact on General Fund revenue available for operations.
Fees were increased on July 1, 1996 as follows:
Fare Revenue
Monthly Bus pass - full fare
Monthly Bus pass - Low-income and
Youth (K-1 2)
Student Semester Pass
(Aug. I to Dec. 31 and Jan. 1 to
May 31)
City Employee
Employees - Downtown Businesses
Strip Tickets
Prior July 1, 1996 % Chan¢le
.5O .75 5O%
18.00 25.00 39%
18.00 20.00 11%
80.00
(Ave. $16/mo.)
9.OO 12.50 39%
16.00 23.00 44%
5.00 6.50 30%
Ridership was estimated to drop by approximately 17% due to the fare increase but
actual ridership is currently down only 15%.
Fare revenue for FY97 was originally estimated to be $831,500 or 30% more than
FY96 actual. Actual FY97 revenue is projected to be 9781,500 (949,000 less than
original estimates) or 22% more than FY96. This is due to the discounts approved on
passes and strip tickets.
State grant revenue is estimated to be approximately 9250,000 per year. Starting in
FY95, $90,000 per year is being transferred from the Parking Fund to the Transit Fund
as an operating subsidy and this is projected to continue through FY2000.
The three-year plan reflects the elimination of the transfer to the transit replacement
fund. The City will pay their portion of new bus purchases through loans and repay
from the debt service property tax levy.
- 42 -
Below is a summary of bus fare revenue by source and the percentage change from the previous year:
Actual Budget Proposed Proposed Proposed
Revenue Source FY96 FY97 FY98 FY99 FY2000
Fare revenue
Bus Fares 392,420 400,000 400.,000 400,000 400,000
Percentage Change 0.4% 1.9% 0.0% 0.0% 0.0%
Bus Passes 216,911 319,500 318,000 318,000 318,000
Percentage Change -3.9% 47.3% -0.5% 0.0% 0.0%
Bus Ticket Strips 15302 45,000 45,000 45,000 45,000
Percentage Change -7.2% 194.1% 0.0% 0.0% 0.0%
Miscellaneous Bus Fares 2585 3,000 2,550 2,550 2,550
Percentage Change 20.7% 16.1% -15.0% 0.0% 0.0%
Shop & Ride 12,123 1.4,000 14,000 14,000 14,000
Percentage Change -15.4% 15.5% 0.0% 0.0% 0.0%
Sub-Total Bus Fares 639,341 781,500 779,550 779,550 779,550
-1.6% 22.2% -0.2% 0.0% 0.0%
Local Governmental Agencies
Percentage Change
27,060 26,500 30,000 30,000 30,000
0.0% -2.1% 13.2% 0.0% 0.0%
State Grants 278,262 266,000 250,000 250,000 250,000
Percentage Change 8.2% -4.4% -6.0% 0.0% 0.0%
Federal Grants 264,992 250,000 192,000 144,000 48,000
Percentage Change -10.8% -5.7% -23.2% -25.0% -66.7%
Transfer: Transit Levy
Percentage Change
Transfer: General Levy
Percentage Change
Transfer from Parking Fund
Percentage Change
1,401,916 1,482,171 1,520,558 1,589,585 1,621,776
4.7% 5.7% 2.6% 4.5% 2.0%
269,000 395,000 420,000 534,000 734,000
-15.3% 46.8% 6.3% 27.1% 37.5%
90,000 90,000 90,000 90,000 90,000
0.0% 0.0% 0.0% 0.0% 0.0%
Miscellaneous 16,422 78,752 88,682 92,163 97,483
Percentage Change 20.4% 379.6% 12.6% 3.9% 5.8%
Grand Total Revenues
Percentage Change
~,9_8.6,99._3_ _3,_3._69,92_3 ~,;~7_..0_.,~90 ..3.,.,~09~_9.8 3,65.0_,809
-0.1% 12.8% 0.0% 4.1% 4.0%
- 43 -
BROADBAND TELECOMMUNICATIONS
This fund accounts fbr the Cable TV operations of the City. The funding source is a
5% cable franchise fee which is part of the monthly bill for Cable TV. A new 9.50 pass
through fee was added in FY97. The City also receives funding for PATV and then
remits that amount to them. Transfers include an operating subsidy to the Library for
cable TV of 941,778 in FY98 and an increase to 945,200 in FY2000. In addition,
910,000 a year is transferred to the Cable TV replacement reserve fund, which is used
to replace equipment on an as-needed basis.
RESERVE FUNDS
The revenue bond ordinance covenants require that Parking and the Wastewater Treatment
Fund set aside these special accounts:
a)
b)
c)
Bond and Interest Sinking Reserves - amounts sufficient to pay current bond and
interest maturities. (Transfers from the appropriate operating fund are made monthly.)
Bond and Interest Reserves - balances to be maintained that are equal to the maximum
amount of principal and interest due on the bonds in any succeeding fiscal year.
(Current parking balance is 9669,000 and Wastewater balance is 94,932,363.)
Depreciation, Extension and Improvement Reserve or Renewal and Improvement
Reserves - $240,000 transferred annually for Wastewater Treatment until a balance
of 92 million is reached (current balance is 92,000,000) and 960,000 transferred
annually for Parking until a balance of 9300,000 is reached (current balance is
9300,000).
Parking, Landfill, Water and Broadband Telecommunications have separate reserves for future
capital expenditures. The Parking reserve is to be used for ramp repairs/maintenance, which
is performed biannually, and for a future parking facility. Landfill's reserve is to be used for
the purchase of additional landfill land and cell construction, closure funding and a perpetual
care fund. The Water reserve is available to fund major capital improvement projects for the
water plant in future years. A Transit reserve will be used to repay loans from the federal and
state governments and fund current bus acquisitions. Starting in FY98 future bus acquisitions
will be funded from loans. Broadband Telecommunications' reserve is for future equipment
replacement.
- 44 -
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- 49 ~
SUMMARY OF TRANSFERS BETWEEN FUNDS
RECEIPTS - TRANSFERS IN
TRANSFER TO
TRANSFER FROM FY98 FY99 FYO0
GENERAL FUND:
NON-OPERATIONAL
ADMINISTRATION
Parking Supervision
Other Employee Benefits
TIF - Villa Gardens
Health Insurance Reserve
Employee Benefits Reserve
440,000
2,766,000
62,000
200,000
NEIGHBORHOOD IMPROVEMENT
PROGRAM Road Use Tax
7,500
440,000
2,916,936
62,000
200,000
7,500
440,000
3,107,516
200,000
600,000
7,500
POLICE DEPARTMENT
FIRE DEPARTMENT
TRAFFIC ENGINEERING
STREETS
FORESTRY
LIBRARY:
OPERATIONS
CABLE CHANNEL
REPLACEMENT
COMPUTER RESERVE
Employee Benefits Fund
Employee Benefits Fund
Road Use Tax
Road Use Tax
Road Use Tax
Broadband Telecommunications
Library Operations
Library Operations
SUBTOTAL GENERAL FUND
458,266
354,500
754,179
2,145,857
35,513
41,778
11,790
140,OO0
7,417,383
523,870
375,770
781,069
2,161,003
38,000
43,240
11,790
140,000
7,701,1.78
576,257
413,348
815,780
2,287,301
41,800
45,200
11,790
140,0OO
8,686,492
DEBT SERVICE:
Water Operations
Wastewater Operations
FY96 G.O. Bond Issue
FY97 G.O. Bond Issue
SUBTOTAL DEBT SERVICE
999,006
928,629
524,913
2,452,548
953,820
891,457
515,913
2O0,OOO
2,561,190
912,776
846,116
531,575
200,000
2,490,467
ENTERPRISE FUNDS:
PARKING OPERATIONS
PARKING RESERVE
WASTEWATER TREATMENT
RESERVE
WATER RESERVE
LANDFILL RESERVE
AIRPORT OPERATIONS
TRANSIT OPERATIONS
BROADBAND RESERVE
Senior Center Operations
Parking Operations
Wastewater Operations
Water Operations
Interfund Loans
Landfill Operations
Non-Operational Admin.
Transit Levy from General Fund
Non-Operational Admin.
Parking Operations
Broadband Operations
SUBTOTAL ENTERPRISE FUNDS
- 50 -
6,000
1,094,303
5,997,002
1,245,O00
142,823
1,700,000
100,000
1,520,558
420,000
90,000
10,000
12,325,686
6,000
1,107,033
6,722,407
1,905,667
142,823
1,700,000
100,000
1,589,585
534,000
90,000
10,000
13,907,515
6,000
1,106,509
7,069,901
3,227,000
142,823
1,700,000
100,000
1,621,776
734,000
90,000
10,000
15,808,009
SUMMARY OF TRANSFERS BETWEEN FUNDS
RECEIPTS - TRANSFERS IN
TRANSFER TO
OTHER FUNDS
JCCOG:
EQUIPMENT REPLACEMENT
EMPLOYEE BENEFITS
OPERATIONS
TRANSFER FROM FY98 FY99 FYO0
Non-Operational Admin. 93,646 99,372 108,452
Landfill Surcharge Reserve 61,110 65,000 69,700
Road Use Tax 99,000 105,000 112,500
CBD Maintenance Operations
Refuse Operations
Employee Benefits Reserve
3,939 3,939 3,939
19,563 19,563 19,563
480,000 575,000 625,000
EMPLOYEE BENEFITS RESERVE Non-Operational Admin.
200,000
CAPITAL PROJECTS
Landfill Reserve
Streets Cleaning Program
General Fund Non-Operational Adm
Parking Renewal & Impr, Reserve
Library Expansion
Civic Center Improvements
Operations & Maintenance
Fire Equipment Replacement Reset
Parkland Acquisition Fund
General Fund-Parks & Rec,
Road Use Tax
Wastewater ClP Projects
Water ClP Projects
1997 G,O, Bond Issue
SUBTOTAL OTHER FUNDS
1,500,000
25,000 25,000 25,000
30,000 30,000 30,000
200,000 270,000
30,000
50,000 100,O00 50,000
7,500 7,500
260,000
118,100 81,100 69,100
103,000 103,000 103,000
1,263,000 1,400,000 1,302,000
300,000 300,000 300,000
170,000 170,000 170,000
5,867,400
10,881,258 3,354,474 2,988,254
GRAND TOTAL
33,076,875 27,524,357 29,973,222
-51 -
SUMMARY OF TRANSFERS BETWEEN FUNDS
DISBURSEMENTS - TRANSFERS OUT
TRANSFER FROM
GENERAL FUND:
NON-OPERATIONAL
ADMINISTRATION
TRANSFER TO
Airport Operations
Transit Operations
Transit Operations
JCCOG
Employee Benefits Reserve
Capital Projects
DESCRIPTION
Airport Subsidy
Transit Levy
Transit Subsidy
Iowa City's Portion
Future Employee
Compensation
Civic Center - Other Irapry.
Intra City Trails
FY98
100,000
1,520,558
420,000
93,646
200,000
50,000
30,000
FY99
100,000
1,589,585
534,000
99,372
100,000
30,000
FY00
100,000
1,621,776
734,000
108,452
50,000
30,000
OPERATIONS &
MAINTENANCE Capital Projects
CBD MAINT OPERATIONS Equipment
FIRE GENERAL ADMIN. Landfill
STREETS Capital Projects
PARKS Capital Projects
LIBRARY
ADMINISTRATION
LIBRARY RECIPROCAL
BORROWING
SENIOR CENTER
OPERATIONS
Equipment Repl. Reserve
Equipment Repl. Reserve
Capital Projects
Parking Operations
Landfill Reserve
HVAC Digital Controls
Skid Steer Loader
Loan Repayment
Sump Pump Discharge
Park Development - Future
Parks
Park Renovation &
Improvement
Computer Replacement
Reserve
Cable Channel Replacement
Library Expansion
Reserve Parking-St. Ctr.
Loan Repayment-Building
Improvements
7,500
3,939
29,630
25,000
38,000
114,000
140,000
11,790
30,000
6,000
61,846
7,500
3,939
29,630
25,000
38,000
77,000
140,000
11,790
6,000
61,846
3,939
29,630
25,000
38,000
65,00b
140,000
11,790
6,000
61,846
PARKLAND ACQUISITION
RESERVE
ENTERPRISE FUNDS
Capital Projects
Land Acquisition
Park Development
Subtotal General Fund
57,100
12,000
2,951,O09
57,100
12,000
2,922,762
57,100
12,000
3,094,533
PARKING SUPERVISION
General Fund Admin.
Transit Operations
Renewal & Improy. Reserve
Bond & Interest Sinking
Capital Projects
Return Parking Fines
Operating Subsidy
Parking Reserve
Revenue Bonds
Ramp Repairs
440,000
90,O00
170,000
924,303
200,000
440,000
90,000
170,000
937,033
270,000
440,000
90,000
170,000
936,5~--'~
- 52 -
SUMMARY OF TRANSFERS BETWEEN FUNDS
DISBURSEMENTS - TRANSFERS OUT
TRANSFER FROM
WASTEWATER
OPERATIONS
WATER SUPERVISION
RECYCLING CURBSIDE
COLLECTION
LANDFILL OPERATIONS
TRANSFER TO
Bond & Interest Sinking
Debt Service
Debt Service
Debt Service
Debt Service
Debt Service
Capital Projects
Debt Service
Debt Service
Debt Service
Depr,, Ext,, & Improvement
Reserve
Capital Projects
Equipment Reserve
Landfill Reserve
JCCOG
DESCRIPTION
Abated G.O. Bonds
1996 Revenue Bonds
1997 Revenue Bond Issue
1998 Revenue Issue-Interest
1999 Revenue Issue-Interest
Abated G.O. Bonds
Wastewater Projects
1997 Revenue Bond
1999 Revenue Bond
Abated G.O. Bonds
For Future Improvements
Water CIP Projects
Repay Loan-3 Packers,
Recycling
Excavation, Closures, Repl,
Solid Waste Planner & Grant
FY98
3,469,564
1,377,138
757,700
392,6OO
928,629
300,000
1,109,000
1,523,919
136,000
170,000
19,563
1,700,000
61,110
FY99
3,454,594
1,383,388
757,700
785,200
341,525
891,457
300,000
1,109,000
660,667
1,469,733
136,000
170,000
19,563
1,700,000
65,000
FYOO
3,455,564
1,388,387
757,700
785,200
683,050
846,116
300,000
1,109,000
1,982,000
1,444,351
136,000
170,000
19,563
1,700,000
69,700
LANDFILL REPLACEMENT
RESERVE
AIRPORT OPERATIONS
BROADBAND
TELECOMMUNICATIONS
OTHER FUNDS
G,O. BOND CONTROL
1997 G,O. BONDISSUE
FIRE EQUIPMENT
REPLACEMENT RESERVE
HEALTH INSURANCE
RESERVE
EMPLOYEE BENEFITS
OPERATIONS
Capital Projects
Capital Projects
Landfill Reserve
Capital Projects Transfer
Landfill Cell
Loan Repayment-Hangers
General Fund, Library
Replacement Reserve
A.V. Lab Support
Equipment Replacement
Subtotal Enterprise Funds
1997 G.O. Bond Issue
Capital Projects
Capital Projects
Non-Operational Admin.
Police Administration
Police Patrol
Police Criminal Invest,
Police Records
Police Corem. Svcs.
Police Corem, Svcs,
Police Jo, Co. Task Force
Police Federal Crime Grant
Fire Dept
Non-Operating Admin.
Reduce 1997 G.O. Debt
Service Tax Levy
Fund ClP Projects
CIP Funding for Fire
Equipment
Health Insurance
Pension & Retirement
Pension & Retirement
Pension & Retirement
Pension & Retirement
Pension & Retirement
Pension & Retirement
Pension & Retirement
Pension & Retirement
Pension & Retirement
General Fund Employee
Benefits
- 53 -
200,000
1,300,000
51,347
41,778
10,000
15,372,651
5,867,400
260,000
200,000
11,612
358,330
56,607
10,251
7,164
7,138
7,164
354,500
2,766,000
51,347
43,240
10,000
15,255,447
200,000
200,000
12,309
379,830
60,003
10,866
7,594
7,566
7,594
38,108
375,770
2,916,936
51,347
45,200
IO,OO0
16,589,687
200,000
200,000
13,540
417,813
66,003
11,953
8,353
8,323
8,353
41,919
413,348
3,107,516
SUMMARY OF TRANSFERS BETWEEN FUNDS
DISBURSEMENTS - TRANSFERS OUT
TRANSFER FROM
EMPLOYEE BENEFITS
RESERVE
TRANSFER TO
Non Operating Admin.
PUBLIC SAFETY RESERVE Employee Benefits Op.
ROAD USE TAX General Fund, Traffic Eng.
General Fund, Streets
Forestry
JCCOG-Trans. Planning
Neighborhood Services
Capital Projects
TAX INCREMENT
FINANCING Villa Gardens
DESCRIPTION
27th Payperiod Reserve
Police & Fire Benefits
Operations
Operations
Operations
Operations
Program for Improving
Neighborhoods
Burlington St Bridge
Widening-Ralston Creek
Meadow Street Bridge
Summit Street Bridge
Replacement
Waterfront Drive-North of
Southgate
Foster Road
Hwy 1-Sunset Right
Hwy 1/Hwy 6/Riverside Dr,
Dual Left Turn Lanes
Court St Extended Phase I
Highway 6-Left Turn at First
Avenue
Dodge St-Governor to
N.Dubuque Rd,
River Street-Riverside to
WooIf Ave.
WooIf Avenue-Newton to
N. of River St.
Traffic Calming
Traffic Signals
Asphalt Resurface & Chip
Seal
Gilbert Street Railroad
Crossing
Overwidth Paving Projects
Hwy 6 Sidewalk and
Drainage
East-West Arterial Phase III
South: East-West Parkway
Curb Ramp ADA
Extra Width Sidewalk
Sycamore Street - Burns to
City Limits
Iowa Ave Streetscape
Gilbert/Hwy 6 Dual Left Turn
Lanes
Benton - Orchard to Oaknoll
Dubuque/Church Left Turn
Bays.
Lower Muscatine-Franklin to
DeForest
Loan Repayment
Subtotal Other Funds
GRAND TOTAL
FY98
480,000
754,179
2,145,857
35,513
99,000
7,500
78,000
25,000
42,000
60,000
25,000
25,000
146,000
50,000
50,000
308,000
20,000
25,000
75,000
153,000
108,000
15,000
58,000
62,000
14,753,215
33,076,875
FY99
575,000
781,069
2,161,003
38,000
105,000
7,500
88,000
107,000
125,000
136,000
50,000
50,000
320,000
20,000
25,000
75,000
90,000
112,000
15,000
131,000
56,000
62,000
9,346,148
27,524,357
FYO0
600,00
625,000
815,780
2,287,301
41,800
112,500
7,500
78,000
50,000
50,000
333,000
20,000
25,000
75,000
116,000
15,000
300,000
100,000
140,000
10,289,002
29,973,222
- 54 -
City Council
City Clerk
City Attorney
City Manager
Human Relations
Finance
Government Buildings
Human Rights Activities
Planning & Comm, Develop.
Engineering
Public Works
CBD Maintenance
Energy Conservation
Police Protection
Fire Protection
Animal Control
Housing & Inspection Svcs.
Traff~c Engineering
Streets Maintenance
Forestry Operations
Cemetery
Recreation
Parks
Library
Parks & Rec Dept. Admin.
Senior Center
Total General Fund
Parking System Operations
Wastewater Trmt Oper
Water Oper. & Maint.
Refuse Collection Operati(~ns
Landfill Operations
Airport Operations
Mass Transit Operations
Broadband Telecommunications
Total Enterprise Fund
Sewer Connection - N & S Plant
Library Dev. Office Salary
J.C.C.O.G.
Information Services
General Fleet Maintenance
Equipment Replacement
Central Sup. & Print
Assisted Housing
Risk Management
Misc. Community Development
Employee Benefits
CDBG Metro Entitlement
Total Other Funds
Grand Total
CITY OF IOWA CITY
AUTHORIZED PERSONNEL LISTING
FULL TIME EQUIVALENTS
FY97
PART
FULL TIME TIME TOTAL FULL TIME
7.00 - 7.00 7.00
4.00 0.50 4.50 4.00
6.00 - 6.00 6.00
3.00 - 3.00 3.00
3,00 - 3,00 3.00
25.45 2.87 28.32 25,35
2.00 1.75 3,75 2,33
1.00 0,50 1.50 1.00
8.95 - 8.95 8.45
9.50 - 9,50 11.00
2.00 - 2.00 2,00
2.00 - 2,00 2.00
0.50 - 0.50 0.50
81.00 1.50 82.50 87.00
52.00 - 52.00 52.00
5.00 - 5,00 5.00
13,00 - 13,00 13.00
7,00 - 7.00 3,75
22.25 - 22,25 23.00
3.00 - 3,00 3.00
3,00 - 3.00 3.00
11.00 2.00 13.00 10.67
10,00 1,00 11,00 11,00
28.00 9.25 37.25 30.25
2.00 2.00 2.00
5.00 0,50 5.50 5.00
316.65 19.87 336.52 324.30
17.50 10.00 27.50 17.50
25.00 25.00 25.30
26.75 26.75 25.95
19.00 19.00 19.50
12.00 12.00 11.50
1.00 0.50 1.50 1.00
30.50 18.00 48.50 32.50
3.00 0.60 3.60 4.00
134.75 29.10 163.85 137.25
3.00
2.00 2.00 1.50
4.80 4.80 5.80
5.00 0.50 5.50 5.00
9.70 9.70 8.70
0.30 0.50 0.80 0.30
1.10 0.50 1.60 1.20
11.00 0.75 11.75 10.00
1.30 0.29 1.59 1.30
1.10 0.20 1.30 1.10
0.15 0.23 0.38 0.15
3.15 0.30 3.45 3.15
39.60 3.27 42.87 41.20
491,00 52.24 543.24 502.75
FY98
PART
TIME
0.50
2.87
1.75
0.50
1.25
0.50
1.13
2.00
7.75
0.50
18.75
10.00
0.50
17.00
0.60
28.10
0.50
0.50
0.50
0.75
0.29
0.20
0.23
0.30
3.27
50.12
TOTAL
7.00
4.50
6.00
3.00
3.00
28.22
4.08
1.50
8,45
11.00
2.00
2.00
0.50
88.25
52.00
5.50
14.13
3.75
23.00
3.00
3.00
12.67
11.00
38.00
2.00
5.50
343.05
27.50
25.30
25.95
19.50
11.50
1,50
49.50
4.60
t65.35
3.00
1.50
5.80
5.50
8.70
0.80
1.70
10.75
1.59
1.30
0.38
3.45
44.47
552.87
FY97 TO
FY98 CHG
(O.lO)
0.33
(0.50)
1.50
5.75
0.50
(3.25)
0.75
(0.33)
0.75
6.53
0.30
(0.80)
0.50
(0.50)
1.00
1.00
1.50
3.00
(0.50)
1.00
(1.00)
0.10
(1.00)
1.60
9.63
- 55 -
CITY OF IOWA CITY
FY98 ADDITIONAL POSITIONS REQUESTED
POSITIONS REQUESTED- FUNDED IN FY98 PROPOSED
Department
Police Patrol
Police Patrol
Police Patrol
Police Criminal Investigation
Emergency Communications
Shelter Operations & Admin
Position FTE
Community Service Officer 1.00
Police Officer 1.00
Police Officer 1.00
Community Service Officer 1.00
Emergency Comm Dispatcher 0.50
Clerk/Typist-Animal Control 0.50
Wages Benefits Total
25,173.20 9,243.35 34,416.55
27,871.80 11,685.21 39,557.01
27,871.80 11,685.21 39,557.01
25,173.20 9,243.35 34,416.55
13,855.56 4,692.78 18,548.34
11,777.02 4,409.46 16,186.48
~** Total General fund Positions Requested and Funded:
5.00 131,722.58 50,959.36 182,681.94
POSITIONS REQUESTED- NOT FUNDED IN FY98 PROPOSED
Department
Human Relations
Human Rights Activities
C B D Maintenance Operation
Position FTE
Personnel Assistant (Included
in FY99) 1.00
Human Rights Investigator 0.50
Maintenance Worker II-Cbd 1.00
Wages Benefits
Total
Police Patrol
Police Patrol
Police Patrol
Police Patrol
Police Patrol
* Total Police Department
Police Officer 1.00
Police Officer 1.00
Police Officer 1.00
Police Officer 1.00
Police Officer 1.00
5.00
29,190.20 9,725.63 38,915.83
18,739.82 8,200.18 26,940.00
23,556.10 8,897.74 32,453.84
Public Education
Public Education
* Total Fire Department
Fire Code Enforcement Spec
Public Education Specialist
27,871.80 11,685.21 39,557.01
27,871.80 11,685.21 39,557.01
27,871.80 11,685.21 39,557.01
27,871.80 11,685.21 39,557.01
27,871.80 11,685.21 39,557.01
139,359.00 58,426.05 197,785.05
1.00 28,493.92 9,609.18 38,103.10
1.00 30,207.84 9,857.59 40,065.43
2.00 58,701.76 19,466.77 78,168.53
General Recreation Admin Recreation Program Superviso 0.50 16,876.55 5,048.10
21,924.65
Parks Operations & Mtce Maintenance Worker II-Parks
1.00 24,326.54 9,006.72 33,333.26
~** Total General fund Positions Requested, Not Funded:
11;00 310,749.97 118,771.19 429,521.16
Water Supervision Engineering Technician 1.00 27,711.12 9,497.73
Water Supervision Environmental Engineer 1.00 35,188.92 10,578.05
* Total Water Department 2.00 62,900.04 20,075.78
37,208.85
45,766.97
82,975.82
Landfill Supervision
Clerk/Typist-WWTD/Landfill
0.50 11,396.95 4,299.43 15,696.38
Micro Computer Services
Micro Computer Services
Micro Computer Services
* Total Information Services
Data Communications Analyst 1.00
Programmer/Analyst 0.50
Systems Analyst 1.00
2.50
~** Grand Total of New Positions Requested, Not Funded:
42,440.12 11,647.06 54,087.18
18,654.33 5,301.12 23,955.45
33,185.57 10,305.41 43,490.98
94,280.02 27,253.59 121,533.61
16.00 479,326.98 .170,399.99 649,726.97
~** GRAND TOTAL OF ALL NEW POSITIONS REQUESTED: 21.00 611,049.56 221,359.35
832,408.91
- 56 -
PERSONNEL RECONCILIATION
Full Time Equivalents (FTE) by Departments and Divisions
FY97 Adopted Budget to FY98 Proposed Budget
ADMINISTRATION
City Council
City Clerk
City Attorney
City Manager
Human Relations
Human Rights Activities
TOTAL ADMINISTRATION
AIRPORT OPERATIONS
ASSISTED HOUSING
BROADBAND TELECOMMUNICATIONS
EQUIPMENT
General Fleet Maintenance
Equipment Replacement
TOTAL EQUIPMENT
FINANCE
Finance Dept. Administration
Accounting & Reporting
Central Procurement
Treasury
Document Services
Information Services
Central Sup. & Print
Risk Management
Employee Benefits
TOTAL FINANCE
FIRE PROTECTION
HOUSING & INSPECTION SVCS.
His Department Administration
Building Inspection
Housing Inspections
Housing Inspections
TOTAL H.I.S.
J.C.C.O.G.
Administration
Transportation Plan
Human Services
Solid Waste Management
TOTAL JCCOG
LIB RARY Library
Library Reciprocal Borrowing
Library Dev, Office Salary
TOTAL LIBRARY
FY98 Total
FY97 FY97Additions New Positions Authorized /
Original by Council in FY98 Requested
Budget Resolution Budget Positions
7,00
4,50
6.00
3.00
3.00
1.50
25,00
1.50
11.75
3,60
9.70
0.80
10.50
3.18
7.00
4.02
10.12
4.00
5.50
1.60
1,59
0.38
37.39
52.00
3.00
6.00
4.00
13.00
0.80
2.00
1.00
1.00
4.80
37.25
0.50
1.50
39.25
1.00
1.00
1,00
1.00
1.00
0.25
0.25
(1.oo)
(1 .oo)
(1 .oo)
(O. lO)
0.10
0.13
0.13
7,00
4.50
6.00
3.00
3.00
1.50
25.00
1.50
10.75
4.60 -
8.70
0.80
9.50
3.18
7.00
3,92
10.12
4.00
5.50
1.70
1.59
0.38
37.39
52.00
3.13
6.00
4,00
1.00
14.13
0.80
3.00
1.00
1.00
5.80
37.25
0.75
1.50
39.50
- 57 -
PERSONNEL RECONCILIATION
Full Time Equivalents (FTE) by Departments and Divisions
FY97 Adopted Budget to FY98 Proposed Budget
FY97 FY97 Additions New Positions
Original by Council in FY98
Budget Resolution Budget
PARKING / TRANSIT
Parking System Operations 27,50
Mass Transit Operations 48.50 1.00
TOTAL PARKING/TRANSIT 76.00 1.00
PARKS & RECREATION
Government Buildings 3.75
CBD Maintenance 2,00
Forestry Operations 3.00
Cemetery 3,00
Recreation 13.00
Parks 11,00
Parks & Rec Dept. Admin, 2.00
TOTAL PARKS & RECREATION 37.75
PLANNING & COMMUNITY DEVELOPMENT (PCD)
Administration 2.45 (0.50)
Urban Planning 3.50
Neigborhood Services 1.00
Non-Grant Comm. Development 1.00
Economic Development 1.00
Misc. Community Development 1.30
CDBG Metro Entitlement 3.45
TOTAL PCD 13.70 (0,50)
POLICE DEPARTMENT
Administration
Police Patrol
Criminal Investigation
Records And Identification
Community Services Bureau
Emergency Communications Ctr.
Federal Crime Grant
Animal Control
TOTAL POLICE
PUBLIC WORKS
Engineering
Public Works
Energy Conservation
Traffic Engineering
Sewer Connect North / South Plants
Streets Maintenance
Wastewater Trmt Oper
Water Oper. & Maint.
Refuse Collection Operations
Landfill Operations
TOTAL PUBLIC WORKS
SENIOR CENTER
GRAND TOTAL
FY98 Total
Authorized /
Requested
Positions
27.50
49.50
77.00
3.75
2.00
3.00
3.00
13.00
11.00
2.00
37.75
1.95
3.50
1.00
1.00
1.00
1.30
3.45
13.20
4.00 (1.00) 3.00
50,00 - 3.00 53.00
7.00 - 1.00 8.00
4,00 - 1.00 5.00
2.00 - 2.00
9.50 1,00 0,75 11.25
6.00 - 6.00
5.00 - 0.50 5.50
87.50 1.00 5.25 93.75
9.50 1.00 0,50 11.00
2.00 2.00
0.50 0.50
7.00 . (4.00) 0.75 3.75
3.00 3.00
22.25 1.00 (0,25) 23.00
25.00 0.30 25.30
26.75 (0.80) 25.95
19,00 0,50 19.50
12.00 (0.50) 11.50
124,00 1.00 0.50 125.50
5.50 - - 5.50
543.24 5.25 4.38 552,87
° 58 -
GENERAL FUND
PROPOSED BUDGET FOR FY98 - FY00
Beginning Balance
Property Tax
Transit Levy
Library Levy
Monies & Credits
Military Credit
Personal Property Replacement
Licenses & Permits
Building Permits & Inspections
Housing Permits And Insp.
Cemetery Pees & Charges
Msgistrates Court
Parking Fines
Charges For Services
Recreation Fees
Police Services
University Fire Contract
Animal Control Services
Building & Develop. Fees
Library Services
Fees - Contracted Services
Admin Expense Chargeback
Local Governmental Agencies
State Population Allocation
Bank Franchise Tax
FEMA/FHWA Flood Grant
Motel Tax
Library Open Access Grant
Federal Grants
Federal Crime Grant
Interest Income
Miscellaneous Revenue
Sale of Land
Loan Repayments
City Attorney Chargeback
CEBA Loan Proceeds
Transfer From Road Use Tax
Transfer: Employee Benefits
Transfer from Parking Fund
Transfer From BTC
Miscellaneous Transfer
TIF Interfund Loan Repayment
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers
Contingency
Total Expenditures
FY96
ACTUAL
9,295,975
11,960,179
1,401,917
398 453
28 633
11 524
321 117
93 740
372 520
145 626
36 379
162 015
429 501
9 186
634 178
150 235
728 912
92 277
44 862
285 830
343 371
1,141,184
0
632,954
166,037
247
461,445
60,208
0
145,387
486,346
85,892
0
33,000
54,284
300,000
2,291,490
3,304,063
461,035
25,000
20,130
84,199
27,403,356
16,559,520
796,587
5,423,726
2,507,485
2,874,328
0
28,161,646
-- FY98 BUDGET --
FY97 DEPT CITY MGR FY99 FY00
ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
8,537,685 6,826,839 6,189,366 7,029,984
12,644,071 12,970,974 13,559,315 14,058,782
1,482,171 1,520,558 1,589,585 1,621,776
421,249 432,159 451,777 460,926
26,000 28,000 28,000 28,000
11,500 11,500 11,500 11,500
320,000 320,000 320,000 320,000
84,700 89,000 89,000 89,000
444,100 366,100 431,100 366,100
120j250 138,750 138,750 138,750
35,000 39,000 39,000 39,000
145,000 152,000 152,000 152,000
340,000 425,000 429,000 429,000
20,529 9,800 9,800 9,800
729,709 748,044 750,054 752,'124
86,000 46,500 46,500 46,500
747,300 773,000 796,190 820,075
94,417 87,800 88,430 89,075
45,300 44,000 44,000 44,000
292,955 371,368 372,830 374,790
339,190 346,190 356,185 366,470
1,183,663 988,955 1,017,907 1,047,726
4,000 0 0 0
635,000 633,000 633,000 633,000
100,000 105,000 105,000 105,000
0 0 0 0
440,000 456,000 456,000 456,000
50,000 57,000 57,000 57,000
0 25,000 25,000 25,000
228,000 228,000 228,000 0
200,000 450,000 400,000 350,000
73,227 477,262 480,260 484,963
0 0 1,250,000 0
20,000 0 0 0
43,000 60,000 60,000 60,000
0 0 0 0
2,964,394 2,907,536 2,949,572 3,110,581
3,591,058 3,570,247 3,807,546 4,087,188
440,000 440,000 440,000 440,000
0 200,000 200,000 800,000
0 0 0 0
62,000 62,000 62,000 0
28,463,783 29,579,743 31,874,301 31,874,126
18,145,015 19,437,591 18,775,268 19,867,610 21,660,934
1,053,814 970,525 967,124 994,329 1,025,367
5,667,550 5,715,872 5,669,912 5,672,098 5,871,042
1,865,284 2,688,442 1,553,903 1,266,884 1,728,351
3,192,960 2,951,009 2,951,009 2,922,762 3,094,533
250,006 300,000 300,000 310,000 330,000
30,174,629 32,063,439 30,217,216 31,033,683 33,710,227
Ending Balance
8,537,685 6,826,839
6,189,366 7,029,984 5,193,883
- 59 -
GENERAL FUND RESERVES
SUMMARY OF YEAR END BALANCES
FY 95 FY 96 FY 97 FY 98 FY 99 FY 99
ACTUAL ACTUAL BUDGET PROJECTED PROJECTED PROJECTED
Library:
Regional Library Reference Office
Reserve $5,851 $12,983 82,763 81,778 810,564 819,O44
Library Xerox & Damage/Loss Books 20,784 37,359 41,053 42,268 42,299 41,113
Library Reciprocal Borrowing 86,381 59,562 69,016 61,600 82,099 99,068
Library Equipment Replacement 4,394 12,836 24,626 36,416 48,206 59,996
Library Public Access Equipment
Replacement 8,502 0 0 0 0 0
Library Computer Replacement 19,086 41,525 101,525 241,525 381,525 21,525
Total Library Reserves 144,998 164,265 238,983 383,587 564,693 240,746
Parkland:
Parkland Acquisition Reserve 518,363 452,795 411,495 386,315 361,135 335,955
Parkland Development Reserve 31,013 44,856 6,056 7,736 9,416 11,096
Total Parkland Reserves 549,376 497,651 417,551 394,051 370,551 347,051
Fire Equipment Replacement Reserve
Grand Total General Fund Reserves
O 0 O 0 0 0
694,374
661,916
656,534
777,638
935,244
587,797
-60 -
6/30/90 Balance
GENERAL FUND RESERVES
LIBRARY
Regional
Library
Reference Library Xerox & Library
Office Damage/Loss Reciprocal
Reserve Books Borrowing
Receipts 0 0 46,223
Expenditures 0 0 0
6/30/91 Balance 0 0 46,223
Receipts 0 0 43,354
Expenditures 0 0 (34,342)
6/30/92 Balance 0 0 55,235
Library
Equipment
Replacement
47,685
3,500
(4,393)
6,792
5,500
(2,213)
10,079
Library Public
Access
Equipment
Replacement
46,344
0
0
6,344
4,500
0
10,844
Library
Computer
Replacement
0
0
0
Total Library
Reserves
414,029
49,723
(4,393)
59,359
53,354
(36,555)
76,158
Receipts 35,248 46,402 40,821 6,000 4,500 52,400 185,372
Expenditures (15,841) (26,387) (52,795) (3,499) (5,412) (44,539) (148,473)
6/30/93 Balance 19,407 20,016 43,261 12,580 9,932 7,861 113,057
Receipts 3,841 33,422 43,833 6,500 3,000 14,356 104,952
Expenditures (8,523) (36,580) (52,766) (9,739) (7,039) (9,098) (123,745)
6/30/94 Balance 14,725 16,858 34,328 9,341 5,893 13,119 94,264
Receipts 15,699 34,711 70,362 6,500 3,000 30,197 160,469
Expenditures (24,573) (30,785) (18,309) (11,447) (391) (24,230) (109,735)
6/30/95 Balance 5,851 20,784 86,381 4,394 8,502 19,086 144,998
Receipts 15,844 43,025 66,152 20,492 0 45,325 190,838
Expenditures (8,712) (26,450) (92,971) (12,050) (8,502) (22,886) (171,571)
6/30/96 Balance 12,983 37,359 59,562 12,836 ' 0 41,525 164,265
0
0
0
0
(1)
0
0
Budgeted:
Receipts 15,000 32,475 64,000 11,790
Expenditures (25,220) (28,781) (54,546) 0
6/30/97 Balance 42,763 $41,053 $69,016 424,626
Projected:
Receipts 15,500 40,650 61,000 11,790
Expenditures (16,485) (39,435) (68,416) 0
6/30/98 Balance 41,778 $42,268 $61,600 $36,416
60,000
0
4101,525
140,000
0
$241,525
140,000
0
~381,525
140,000
(500,000)
421,525
Projected:
'Receipts 15,500 40,650 61,000 11,790
Expenditures (6,714) (40,619) (40,501) 0
6/30/99 Balance $10,564 442,299 $82,099 448,206
Projected:
Receipts 15,500 40,650 61,000 11,790
Expenditures (7,020) (41,836) (44,031) 0
6/30/00 Balance $19,044 $41,113 $99,068 459,996
0
0
183,265
(108,547)
4238,983
268,940
(124,336)
$383,587
268,94O
(87,834)
8564,693
268,940
(592,887)
$240,746
(1) Combined with Library Equipment Replacement in FY 96. - 6'1 -
6~30190 Balance
Receipts
Expenditures
6/30/91 Balance
Receipts
Expenditures
6/30/92 Balance
GENERAL FUND RESERVES
PARKLAND AND FIRE EQUIPMENT
Parkland Parkland
Acquisition Development
Reserve Reserve
388,410 0
Total Parkland
Reserves
388,410
40,416 O' 40,416
(9,384) 0 (9,384)
419,442 0 419,442
39,516 0
(23,107) 0
435,851 0
39,516
(23,107)
435,851
Receipts 32,824 4,497 37,321
Expenditures (15) 0 (15)
6130/93 Balance 468,660 4,497 473,157
Receipts 37,406 12,817 50,223
Expenditures (1,168) 0 (1,168)
6/30/94 Balance 504,898 17,314 522,212
Receipts
Expenditures
6/30/95 Balance
31,965 13,699
(18,500) 0
518,363 31,013
45,664
(18,500)
549,376
Receipts 32,301 13,843 46,144
Expenditures (97,869) 0 (97,869)
6/30/96 Balance 452,795 44,856 497,651
Budgeted:
Receipts 30,800 13,200 44,000
Expenditures (72,100) (52,000) (124,100)
6/30/97 Balance 411,495 6,056 417,551
Projected:
Receipts 31,920 13,680 45,600
Expenditures (57,100) (12,000) (69,100)
6/30/98 Balance 386,315 7,736 394,051
Projected:
Receipts 31,920 13,680 45,600
Expenditures (57,100) (12,000) (69,100)
6/30/99 Balance $361,135 $9,416 $370,551
Projected:
Receipts 31,920 13,680 45,600
Expenditures (57,100) (12,000) (69,100)
6/30/00 Balance t~335,955 t~l 1,096 9347,051
~ 62 -
Fire Equipment
Replacement
Reserve
52,775
188,371
(194,470)
46,676
111,979
0
158,655
114,446
(215,098)
58,OO3
14,515
0
72,518
66,337
(138,855)
0
0
0
0
0
0
0
0
0
0
CITY OF IOWA CITY
GENERAL FUND
EXPENDITURES SUMMARY BY DIVISION
PROPOSED BUDGET FOR FY98 - FY00
ACTIVITY
FY96 FY97 FY98 FY99
ACTUAL BUDGET BUDGET PROJECTION
City Council 98,288 88,645 93,742 97,169
City Clerk 256,906 247,898 326,832 273,498
City Attorney 337,696 380,317 387,125 408,071
Special Census 100,818 108,021 0 0
City Manager 350,732 340,683 348,360 366,437
Human Relations 232,526 305,808 287,764 342,444
A.d.a. Task Force 508 860 860 886
Finance Administration 230,520 238,658 281,118 295,908
Accounting & Reporting 369,745 410,022 455,433 466,910
Central Procurement & Services 189,540 198,701 207,944 216,334
Treasury 564,207 627,064 664,070 686,327
Document Services 175,129 196,503 214,726 227,349
Information Services 674,186 497,076 156,045 85,748
Risk Management 447,112 503,589 460,410 474,223
Government Buildings 264,727 281,384 314,504 323,453
Human Rights Activities 70,594 104,626 102,358 107,638
Non-operational Admin. 3,827,496 3,302,831 3,134,199 3,195,553
Planning/community Development 0 0 600 600
P C D Administration 213,265 202,624 153,509 161,747
Urban Planning & Development 204,404 246,575 244,997 257,532
Neighborhood Services 86,073 108,439 79,069 82,993
Community Der. Non-grant 61,787 219,666 214,714 218,029
Economic Development 496,888 128,869 132,189 130,914
Comprehensive Plan Update 2,003 2,423 32,923 3,011
Planning & Development Grants 2,570 0 1 1
Engineering 429,419 636,632 745,870 783,929
Public Works Administration 134,583 T45,765 157,110 166,053
C B D Maintenance 154,401 232,984 226,335 227,240
Energy Conservation Admin 30,691 36,711 36,995 39,069
Police Department 58,560 62,687 60,124 63,423
Police Administration 276,262 310,500 278,451 283,769
Police Patrol 3,384,315 3,628,335 3,842,939 4,056,148
Police Criminal Investigation 417,196 459,960 494,009 514,042
Police Records 248,388 287,539 395,626 409,637
Police: Community Services 137,953 136,105 146,282 152,523
Emergency Communications 464,006 617,822 633,492 662,220
Fire Department 3,356,933 3,535,230 3,426,178 3,587,211
Animal Control 238,335 287,834 291,293 303,754
H I S Administration 174,811 201,570 270,468 284,127
Building Inspection 313,256 345,449 358,829 377,466
Housing Inspection Services 198,962 207,782 229,181 241,304
Traffic Engineering 785,916 913,109 754,808 781,735
Street System Maintenance 1,522,776 2,073,514 2,047,123 2,062,346
Forestry/horticulture 231,046 273,794 262,653 284,324
Cemetery 190,510 208,883 217,073 222,767
Recreation 1,763,613 1,941,199 2,028,501 2,021,882
Parks 904,955 1,181,380 1,037,343 1,036,060
Library 2,612,684 2,732,865 3,083,256 3,205,415
Regional Library Reference 8,712 25,220 16,485 6,714
Library Xerox Account 23,518 26,785 26,588 27,387
Library Damages & Losses 2,930 1,996 12,847 13,232
Library Reciprocal Borrowing 92,971 54,546 68,416 40,501
Parks & Recreation 152,736 164,195 164,866 174,037
Senior Center 452,181 578,856 541,383 513,493
Library A. V. Equip. Replace. 12,050 0 0 0
Park Land Acquisition Res 97,869 72,100 57,100 57,100
Library Public Access Equip. 8,502 0 0 0
Library Computer Replacement 22,886 0 0 0
Parkland Development Reserve 0 52,000 12,000 12,000
FY00
PROJECTION
102,955
328,100
442,952
0
396,333
369,296
912
320,176
502,820
234,722
734,582
235,996
97,588
488,450
332,297
116,358
3,419,803
6OO
175,629
278,174
89,309
223,538
137,020
3,101
1
849,956
181,223
241,223
42,603
68,946
303,430
4,403,289
559 703
423 763
162 504
718 316
3,854 542
320 764
306 927
408 204
261 356
816 511
2,188778
320 351
237 182
2,110 404
1,075159
3,429 088
7 020
28 207
13 629
44 031
189 432
543 874
0
57,100
0
500,000
12,000
GR~ TOTAL 28,161,646 30,174,629 30,217,216 31,033,683 33,710,227
-63-
ADMINISTRATIVE RECEIPTS SUMMARY
PROPOSED BUDGET FOR FY98 - FY00
RECEIPTS
FY98
FY96 FY97 PROPOSED FY99
ACTUAL ESTIMATE BUDGET PROJECTION
Property Tax 1,423,703 1,498,043 271,135 -977,035
Monies & Credits 28,633 26,000 28,000 28,000
Military Credit 11,524 11,500 11,500 11,500
Personal Property Replacement 321,117 320,000 320,000 320,000
Licenses & Permits 85,915 80,700 83,000 83,000
Housing Permits & Inspections 300 0 0 0
Magistrates Court 162,015 145,000 152,000 152,000
Parking Fines 429,501 340,000 425,000 429,000
Charges For Services 3,938 6,650 5,000 5,000
Admin Expense Chargeback 1,031,469 1,076,088 876,955 902,547
State Population Allocation 632,954 635,000 633,000 633,000
Bank Franchise Tax 166,037 100,000 105,000 105,000
F~MA/F~WA Flood Assistance -78 0 0 0
Hotel/Motel Tax 115,361 110,000 114,000 114,000
Federal Grants 0 0 25,000 25,000
Interest Income 486,346 200,000 450,000 400,000
Miscellaneous Revenue 18,064 6,875 408,000 408,000
Sale Of Real Estate 0 0 0 1,250,000
City Attorney Chargeback 54,284 43,000 60,000 60,000
Transfer: Empl Benefits 2,649,413 2,731,830 2,766,000 2,916,936
Transfer-Parking Fund 461,035 440,000 440,000 440,000
Trans from Broadband Tele 25,000 0 200,000 200,000
TIF Interfund Loan Repayment 84,199 62,000 62,000 62,000
FY00
PROJECTION
123,418
28,000
11,500
320,000
83,000
0
152,000
429,000
5,000
928,906
633,000
105,000
0
114,000
25,000
350,000
408,000
0
60,000
3,107,516
440,000
800,000
0
TOTAL 8,190,730 7,832,686 7,435,590 7,567,948 8,123,340
CITY OF IOWA CITY
GENERAL FUND
ADMINISTRATIVE DIVISIONS EXPENDITURES SUMMARY
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97 FY98 FY99
ACTIVITY ACTUAL BUDGET BUDGET PROJECTION
FY00
PROJECTION
City Council 98,288 88,645 93,742 97,169 102,955
City Clerk 256,906 247,898 326,832 273,498 328,100
City Attorney 337,696 380,317 387,125 408,071 442,952
Special Census 100,818 108,021 0 0 0
City Manager 350,732 340,683 348,360 366,437 396,333
Human Relations 232,526 305,808 287,764 342,444 369,296
A.D.A. Task Force 508 860 860 886 912
Finance Administration 230,520 238,658 281,118 295,908 320,176
Accounting & Reporting 369,745 410,022 455,433 466,910 502,820
Central Procurement & Services 189,540 198,701 207,944 216,334 234,722
Treasury 564,207 627,064 664,070 686,327 734,582
Document Services 175,129 196,503 214,726 227,349 235,996
Information Services 674,186 497,076 156,045 85,748 97,588
Risk Management 447,112 503,589 460,410 474,223 488,450
Government Buildings 264,727 281,384 314,604 323,453 332,297
Human Rights Activities 70,594 104,626 102,358 107,638 116,358
Non-operational Admin. 3,827,496 3,302,831 3,134,199 3,195,553 3,419,803
GRAND TOTAL 8,190,730 7,832,686 7,435,590 7,567,948 8,123,340
- 64 -
CITY COUNCIL
PROPOSED BUDGET FOR FY98 - FY00
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
-~ FY98 BUDGET --
FY96 FY97 DEPT
ACTUAL ESTIMATE REQUEST
39,301 39,137 39,425
1,652 1,746 2,235
43,763 46,730 51,582
13,572 1,032 500
98,288 88,645 93,742
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
39,425 41,791 45,970
2,235 2,302 2,371
51,582 53,076 54,614
500 0 0
93,742 97,169 102,955
PERSONAL SERVICES:
CITY COUNCIL
MAYOR
--- FTE ---
FY97 FY98
6.00 6.00
1.00 1.00
7.00 7.00
CAPITAL OUTLAY:
2 File, 2 Drawer
FY98
50O
5OO
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
PERSONAL SERVICES:
ADMINISTRATIVE CLERK/TYPIST
LICENSE SPECIALIST
DEPUTY CITY CLERK
CITY CLERK
MINUTETAKER
PROPOSED
CITY CLERK
BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
183,206 192,589 204,556 201,869 213,716 233,987
607 1,167 782 782 805 829
71,498 54,142 88,131 88,131 58,977 93,284
1,595 0 33,200 36,050 0 0
256,906 247,898 326,669 326,832 273,498 328,100
--- FTE ---
FY97 FY98 CAPITAL OUTLAY:
1.00 1.00 4 Chair, Desk
1.00 1.00 i Imaging Server
1.00 1.00 2 Modem(s)
1.00 1.00 1 Software Upgrade
.50 .50 1 Imaging Software
4.50 4.50
FY98
2,800
11,000
25O
3,000
19,000
36,050
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Total
SPECIAL CENSUS
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
1,320 105,011 0 0 0 0
66 0 0 0 0 0
99,432 3,010 0 0 0 0
100,818 108,021 0 0 0 0
NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts.
EXPENDITURES:
CITY ATTORNEY
PROPOSED BUDGET FOR FY98
- FY00
-- FY98 B~GET
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
Personal Services 299,161 325,294 334,277 329,898 349,291 382,571
Commodities 10,363 12,170 10,855 10,855 11,180 11,515
Services And Charges 27,799 37,782 46,372 46,372 47,600 48,866
Capital Outlay 373 5,071 0 0 0 0
Total 337,696 380,317 391,504 387,125 408,071 442,952
PERSONAL SERVICES:
ADMINISTRATIVE CLERK/TYPIST
LEGAL ASSISTANT
ASST CITY ATTORNEY
FIRST ASST CITY ATTORNEY
CITY ATTORNEY
--- FTE
FY97 FY98 CAPITAL OUTLAY:
1.00 1.00
1.00 1.00
2.00 3.00
1.00
1.00 1.00
6.00 6.00
FY98
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
PERSONAL SERVICES:
ADM ASSISTANT TO CITY MGR
ASST CITY MANAGER
CITY MANAGER
CITY MANAGER
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
263,953 278,630
2,306 1,724
73,031 53,271
11,442 7,058
350~732 340,683
-~ FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
284,706 281,094 297,317 325,301
2,400 2,400 2,471 2,545
64,866 64,866 66,649 68,487
0 0 0 0
351,972 348,360 366,437 396,333
--- FTE ---
FY97 FY98
1.00 1.00
1.00 1.00
1.00 1.00
3.00 3.00
CAPITAL OUTLAY:
FY98
NOTE: See ADMINISTRATIVE RECEIPT SU~RY for detailed receipts.
- 66 -
R/JMA~ RELATIONS
PROPOSED BUDGET FOR FY98
- FYO0
-- FY98 BUDGET --
FY96 FY97 DEPT
EXPENDITURES: ACTUAL ESTIMATE REQUEST
Personal Services 150,890 168,297 219,004
Commodities 7,031 9,162 10,310
Services And Charges 73,787 127,059 104,613
Capital Outlay 818 1,290 10,000
Total 232,526 305,808 343,927
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
177,841 229,465 253,171
10,310 10,619 10,936
99,613 102,360 105,189
0 0 0
287,764 342,444 369,296
--- FTE ---
PERSONAL SERVICES: FY97 FY98 CAPITAL OUTLAY:
PERSONNEL ASSISTANT
PERSONNEL GENERALIST
PERSONNEL ADMINISTRATOR
1.00 1.00
1.00 1.00
1.00 1.00
3.00 3.00
FY98
A.DoA. TASK FORCE
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
Commodities 3 0 0 0 0 0
Services And Charges 505 860 860 860 886 912
Total 508 860 860 860 886 912
NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts.
- 67 -
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FINANCE ADMINISTRATION
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT
ACTUAL ESTIMATE REQUEST
209,448 215,633 226,641
1,241 2,244 1,697
14,991 19,581 55,715
4,840 1,200 0
230,520 238,658 284,053
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
223,706 236,846 259,412
1,697 1,747 1,800
55,715 57,315 58,964
0 0 0
281,118 295,908 320,176
PERSONAL SERVICES:
BUDGET MANAGEMENT ANALYST
ASST FINANCE DIRECTOR
FINANCE DIRECTOR
ADMINISTRATIVE SECRETARY
--- FTE ---
FY97 FY98
1.00 1.00
.55 .55
1.00 1.00
.63 .63
3.18 3.18
CAPITAL OUTLAY:
FY98
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
PERSONAL SERVICES:
ACCOUNT CLERK - ACCTNG
SR ACCOUNT CLERK - ACCTNG
SR ACCOUNTS PAYABLE CLERK
SR PAYROLL CLERK
SR ACCOUNTANT - ACCOUNTING
CONTROLLER
ACCOUNTING & REPORTING
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
301,827 319,791
2,539 3,003
42,612 51,773
22,767 35,455
369,745 410,022
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
331,986 327,748 346,849 379,280
3,037 3,037 3,128 3,221
114,523 113,648 116,933 120,319
16,000 11,000 0 0
465,546 455,433 466,910 502,820
--- FTE ---
FY97 FY98
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
2.00 2.00
1.00 1.00
7.00 7.00
CAPITAL OUTLAY: FY98
Cabinet, Storage 1,000
Payroll Timekeeping Sys. 5,000
Software, Payroll timekeeping 5,000
11,000
NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts.
- 68 -
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
CENTRAL PROCUREMENT & SERVICES
PROPOSED BUDGET FOR FY98 - FY00
-- FY98
FY96 FY97 DEPT
ACTUAL ESTIMATE REQUEST
176,613 179,073 181,083
1,022 2,226 1,255
11,635 15,227 25,215
270 2,175 2,700
189,540 198,701 210,253
BUDGET --
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
178,774 189,177 206,857
1,255 1,293 1,332
25,215 25,864 26,533
2,700 0 0
207,944 216,334 234,722
PERSONAL SERVICES:
BUYER II
PURC~L%SING AGENT
INFORMATION SERVICES CLERK
--- FTE ---
FY97 FY98
.~.00 1.90
90 .90
1.12 1.12
4.02 3.92
CAPITAL OUTLAY:
1 Chair, Desk
3 Chair, Guest
i Workstation
FY98
7OO
1,000
1,000
2,700
TREASURY
PROPOSED BUDGET FOR FY98
- FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
Personal Services 390,426 408,988 425,956 420,585 444,960 486,477
Commodities 1,172 2,455 2,783 2,783 2,867 2,954
Services And Charges 169,016 205,024 231,993 230,702 237,525 244,551
Capital Outlay 3,593 10,597 10,000 10,000 975 600
Total 564,207 627,064 670,732 664,070 686,327 734,582
PERSONAL SERVICES:
ACCOUNT CLERK - TREASURY
CUSTOMER SERVICE PEP
SR ACCOUNTANT - TREASURY
CUSTOMER SERVICE MANAGER
CASHIER - TREASURY
--- FTE ---
FY97 FY98
4.00 3.00
3.00 4.00
1.00 1.00
1.00 1.00
1.12 1.12
10.12 10.12
CAPITAL OUTLAY:
i Chair, Guest
2 Chair, Task
3 Micro Computer
FY98
400
600
9,000
10,000
NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts.
-69 -
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
DOCUMENT SERVICES
PROPOSED BUDGET FOR F¥98 - FY00
FY96 FY97
ACTUAL ESTIMATE
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
154,095 167,569
4,889 6,456
10,355 15,517
5,790 6,961
175,129 196,503
178,681 176,326 186,710 204,592
6,605 6,605 6,801 7,007
23,295 23,295 23,838 24,397
16,000 8,500 10,000 0
224,581 214,726 227,349 235,996
PERSONAL SERVICES:
DOCUMENT SPECIALIST
DOCUMENT SERVICES SUPV
--- FTE ---
FY97 FY98
3.00 3.00
1.00 1.00
'4.00 4.00
CAPITAL OUTLAY:
2 Printer, laser
2 Software
FY98
7,000
1,500
8,500
INFORMATION SERVICES
PROPOSED BUDGET FOR F¥98 - FY00
EXPENDITURES:
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
Services And Charges 674,186 497,076 156,045 156,045 85,748 97,588
Total 674,186 497,076 156,045 156,045 85,748 97,588
NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts.
- 70 -
GOVERNMENT BUILDINGS
PROPOSED BUDGET FOR F¥98 - FY00
-- FY98 BUDGET ~-
FY96 FY97 DEPT CITY MGR FY99 FY00
EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
Personal Services 113,722 122,150 147,048 145,233 153,555 167,635
Commodities 19,672 22,451 23,084 23,084 23,776 24,487
Services And Charges 122,879 124,383 131,610 131,587 135,522 139,575
Capital Outlay 8,454 3,400 41,700 7,200 3,100 600
Transfers Out 0 9,000 7,500 7,500 7,500 0
Total 264,727 281,384 350,942 314,604 323,453 332,297
PERSONAL SERVICES:
M.W. I - GOVMT BLDGS
M.W. II - GOVERNMENT BLDNGS
SR M.W. - RECREATION
CUSTODIAN
--- FTE ---
FY97 FY98
1.00 1.00
1.00 1.00
.33
1.75 1.75
3.75 4.08
CAPITAL OUTLAY:
'1 Water Alarm Dialer
1 Micro Computer
i Micro-Computer Software
FY98
1,400
3,000
2,800
7,200
TRANSFER TO:
CIP-HVAC Digital Controls
7,500
7,500
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
HUMAN RIGHTS ACTIVITIES
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
56,838 85,848
900 1,500
11,980 17,278
876 0
70,594 104,626
-- FY98 BUDGET --
DEPT CITY MGR FY99 PY00
REQUEST PROPOSED PROJECTION PROJECTION
110,140 82,186 86,892 95,025
1,307 1,037 1,069 1,101
19,935 19,135 19,677 20,232
0 0 0 0 '
131,382 102,358 107,638 116,358
PERSONAL SERVICES:
HUMAN RIGHTS COORDINATOR
HUS~tN RIGHTS INVESTIGATOR
--- FTE ---
FY97 FY98 CAPITAL OUTLAY:
1.00 1.00
.50 .50
1.50 1.50
FY98
NOTE: See ADMINISTRATIVE RECEIPT SUMMARY for detailed receipts.
=71 -
RISK MANAGEMENT
PROPOSED BUDGET FOR FY98 - FY00
EXPENDITURES:
FY96 FY97
ACTUAL ESTIMATE
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
Services And Charges 447,112 503,589 560,410 460,410 474,223 488,450
Total 447,112 503,589 560,410 460,410 474,223 488,450
EXPENDITURES:
NON-OPERATIONAL ADMIN.
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
Commodities 0 85 0 0 0 0
Services And Charges 405,277 398,390 419,995 419,995 432,596 445,575
Capital Outlay 1,298,492 0 0 0 0 0
Transfers Out 2,123,727 2,654,350 2,414,204 2,414,204 2,452,957 2,644,228
Contingency 0 250,006 300,000 300,000 310,000 330,000
Total 3,827,496 3,302,831 3,134,199 3,134,199 3,195,553 3,419,803
PERSONAL SERVICES:
--- FTE ---
FY97 FY98
.00 .00
CAPITAL OUTLAY:
1 Contingency
FY98
300,000
300,000
TRANSFER'TO:
Civic Center - Other Imprv 50,000
Intra City Trails 30,000
Transit Levy 1,520,558
JCCOG-Human Services 49,300
JCCOG-Administration 33,000
Airport Subsidy 100,000
Transit Subsidy 420,000
JCCOG-Rural Planning 11,346
Res for Future Empl Compnstn 200,000
2~414,204
Aid to Agencies Funding
Big Brothers/Big Sisters
Crisis Center
Domestic Violence Program
Elderly Services Agency
Emergency Housing Project
HACAP
Mayor's Youth Employment
MECCA
Rape Victim Advocacy
Red Cross
United Action for Youth
Neighborhood Centers
ICARE
Life Skills Housing
Free Medical Clinic
Contingency
ICARE (Needs assessment)
DUIP (Needs assessment)
GICHA (Operational)
MYEP (Operational)
HACAP (Operational)
Subtotal
Less: Funded by CDBG
Net General Fund Total
FY93 Actual Actual
Actual FY94 FY95
$28,500 $30,000 $31,500
24,900 26,892 29,692
31,400 38,900 42,000
47,750 48,750 51,000
2,000 3,500 5,250
6,000 6,000 6,000
36,691 35,000 35,000
16,000 20,000 22,000
12,000 12,000 12,000
4,200 4,200 4,200
47,000 49,000 50,000
27,000 42,976 45,000
7,500 8,500 ' 8,500
14,844 16,990 15,560
0 0 0
0 0 0
0 14,637 0
0 0 0
0 0 0
0 0 15,760
0 0 0
$305,785 $357,345 $373,462
($102,535) ($136,627)($136,320)
$203,250 $220,718 $237,142
Actual
FY96
$33,075
31,200
44,100
53,500
6,000
6,240
35,000
24,500
12,000
4,410
53,000
47,250
8,925
8,119
5,000
0
0
t0,000
20,190
13,888
3,613
$420,010
($16o,8oo)
$259,210
Budget
FY97
$33,6OO
33,000
46,000
55,105
7,500
6,240
36,000
25,235
12,500
4,510
54,900
49,000
9,200
0
5,180
10,320
0
0
0
0
0
$388,290
($105,000)
$283,290
Proposed
FY98
$402,622
($1o5,ooo)
$297,622
- 72 -
PC
PROPOSED FY00
RECEIPTS:
Property Tax
Miscellaneous Revenue
Total
D ADMINISTRATION
BUDGET FOR FY98 -
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
213,093 202,624 154,109
172 0 0
213,265 202,624 154,109
FY99 FY00
PROJECTION PROJECTION
162,347 176,229
0 0
162,347 176,229
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FY96 FY97
ACTUAL ESTIMATE
148,181 154,907
1,223 2,930
54,530 43,387
9,331 1,400
213,265 202,624
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
134,847 133,192 140,943 154,.~25
1,860 1,860 1,916 1,974
19,057 19,057 19,488 19,930
0 0 0 0
155,764 154,109 162,347 176,229
PERSONAL SERVICES:
TEC~/~ICAL ASSISTANT - PCD
ADMINISTRATIVE SECRETARY
PCD DIRECTOR
--- FTE ---
FY97 FY98 CAPITAL OUTLAY:
.90 .40
.55 .55
1.00 1.00
2.45 1.95
FY98
URBAN PLANNING & DEVELOPMENT
PROPOSED BUDGET FOR FY98 - FY00
FY98
FY96 FY97 .PROPOSED
RECEIPTS: ACTUAL ESTIMATE BUDGET
Property Tax 177,537 220,125 219,847
Buildin~ & Develop. Fees 25,580 25,300 24,000
Miscellaneous Revenue 1,287 1,150 1,150
Total 204,404 246,575 244,997
F¥99 FY00
PROJECTION PROJECTION
232,382 253,024
24,000 24,000
1,150 1,150
257,532 278,174
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Total
FY96 FY97
ACTUAL ESTIMATE
177,301 190,045
1,524 3,165
25,579 53,365
204,~04 246,575
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
198,843 196,324 207,715 227,179
2,256 2,256 2,325 2,395
46,819 46,417 47,492 48,600
247,918 244,997 257,532 278,174
PERSONAL SERVICES:
ASSOCIATE PLANNER
SENIOR PLANNER
--- FTE ---
FY97 FY98
2.50 2.50
1.00 1.00
3.50 3.50
CAPITAL OUTLAY:
FY98
RECEIPTS:
Property Tax
Road Use Tax
Total
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
NEIGHBORHOOD SERVICES
PROPOSED BUDGET FOR FY98 -
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
86,073 108,439 71,569
0 0 7,500
86,073 108,439 79,069
FY00
FY99 FY00
PROJECTION PROJECTION
75,493 81,809
7,500 7,500
82,993 89,309
FY96 FY97
ACTUAL ESTIMATE
52,418 56,361
302 881
13,246 18,219
20,107 32,978
86,073 108,439
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
58,610 57,911 61,218 66,897
341 341 351 362
20,817 20,817 21,424 22,050
25,000 0 0 0
104,768 79,069 82,993 89,309
PERSONAL SERVICES~
ASSOCIATE PLANNER
--- FTE
FY97 FY98 CAPITAL OUTLAY:
1.00 1.00
1.00 1.00
FY98
RECEIPTS:
Property Tax
Loan Repayments
Total
COMMUNITY DEV.
PROPOSED BUDGET FOR FY98
NON-GRANT
- FY00
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
48,787 219,666 214,714
13,000 0 0
61,787 219,666 214,714
FY99 FY00
PROJECTION PROJECTION
218,029 223,538
0 0
218,029 223,538
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers Out
Total
-- FY98 BUDGET --
FY96 FY97 DEPT
ACTUAL ESTIMATE REQUEST
41,145 55,162 53,914
102 480 308
3,800 9,234 7,220
4,000 154,790 154,000
12,740 0 0
61,787 219,666 215,442
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
53,216 56,317 61,606
308 317 326
7,190 7,395 7,606
154,000 154,000 154,000
0 0 0
214,714 218,029 223,538
PERSONAL SERVICES:
ASSOCIATE PLANNER
COMMUNITY DEVELOPMENT COORD
--- FTE ---
FY97 FY98
.80 .80
.20 .20
1.00 1.00
CAPITAL OUTLAY:
1 Land Acquisition
1 Loan Repayment
FY98
150,000
4,000
154,000
RECEIPTS:
ECONOMIC DEVELOPMENT
PROPOSED BUDGET FOR FY98 -
FY98
PY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
Property Tax 176,679 108,869 132,189
Miscellaneous Revenue 209 0 0
Loan Repayments 20,000 20,000 0
CEBA Loan Proceeds 300,000 0 0
Total 496,888 128,869 132,189
FY00
FY99 FY00
PROJECTION PROJECTION
130,914 137,020
0 0
0 0
0 0
130,914 137,020
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FY96 FY97
ACTUAL ESTIMATE
51,287 54,703
438 1,835
444,470 70,731
693 1,600
496,888 128,869
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
58,610 57,911 61,218 66,897
1,712 1,712 1,764 1,816
72,566 72,566 67,932 68,307
0 0 0 0
132,888 132,189 130,914 137,020
PERSONAL SERVICES:
ASSOCIATE PLANNER
--- FTE
FY97 FY98 CAPITAL OUTLAY:
1.00 1.00
1.00 1.00
FY98
COMPREHENSIVE PLAN UPDATE
PROPOSED BUDGET FOR FY98 - FY00
RECEIPTS:
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
FY99 FY00
PROJECTION PROJECTION
Property Tax
Total
2,003 2,423
2,003 2,423
32,923 3,011 3,101
32,923 3,011 3,101
EXPENDITURES:
FY96 FY97
ACTUAL ESTIMATE
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
Personal Services
Services And Charges
Total
0 537
2,003 1,886
2,003 2,423
0 0 0 0
32,923 32,923 3,011 3,101
32,923 32,923 3,011 3,101
ENGINEERING
PROPOSED BUDGET FOR FY98 -
RECEIPTS:
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
Property Tax 400,996 590,632 716,870
Building Permits & Inspec 8,222 25,000 8,000
Charges For Services 208 500 500
Building & Develop. Fees 19,282 20,000 20,000
Miscellaneous Revenue 711 500 500
Total 429,419 636,632 745,870
FY00
FY99 FY00
PROJECTION PROJECTIO~
737,929 820,956
25,000 8,000
500 500
20,000 20,000
500 500
783,929 849,956
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
PERSONAL SERVICES:
TECHI~ICAL ASSISTANT - PCD
CONSTRUCTION INSPECTOR I
SR ENGINEERING TECH
CONSTRUCTION INSPECTOR II
SURVEY PARTY CHIEF
SR CONSTRUCTION INSPECTOR
CIVIL ENGINEER
CITY ARCHITECT/ENERGY COORD
SR ENGINEER
TRAFFIC ENGINEER
CITY ENGINEER
FY96 FY97
ACTUAL ESTIMATE
351,641 542,799
5,081 9,850
44,641 67,123
28,056 16,860
429,419 636,632
--- FTE
FY97 FY98
.50
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
.50 ,50
2.00 2.00
1.00
1.00 1.00
9.50 11.00
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
663,662 655,568 693,254 757,387
7,175 7,175 7,391 7,613
81,286 79,077 81,184 83,356
4,050 4,050 2,100 1,600
756,173 745,870 783,929 849,956
CAPITAL OUTLAY:
Radios, Portable
Chair, Drafting
Chair, Task
Software, Cadd
FY98
1,000
450
1,000
1,600
4,050
PUBLIC WORKS ADMINISTRATION
PROPOSED BUDGET FOR FY98 - FY00
RECEIPTS:
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
FY99 FY00
PROJECTION PROJECTION
Property Tax 24,790 38,190 45,110
Admin Expense Chargeback 109,715 107,575 112,000
Miscellaneous Revenue 78 0 0
Total 134,583 145,765 157,110
50,693 62,403
115,360 118,820
0 0
166,053 181,223
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FY96 FY97
ACTUAL ESTIMATE
131,015 139,205
271 697
2,482 5,278
815 585
134,583 145,765
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
150,420 148,503 157,222 172,163
363 363 373 384
8,495 8,244 8,458 8,676
0 0 0 0
159,278 157,110 166,053 181,223
PERSONAL SERVICES:
ADMINISTP3%TIVE SECRETARY
PUBLIC WORKS DIRECTOR
--- FTE ---
FY97 FY98
1.00 1.00
1.00 1.00
2.00 2.00
CAPITAL OUTLAY:
FY98
- 76 -
C B D MAINTENANCE
PROPOSED BUDGET FOR FY98 -
RECEIPTS:
FY00
Property Tax
Licenses & Permits
Miscellaneous Revenue
Total
FY98
FY96 FY97 PROPOSED FY99 FY00
ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION
146,885 225,984 219,335 220,240 234,223
5,025 4,000 4,000 4,000 4,000
2,491 3,000 3,000 3,000 3,000
154,401 232,984 226,335 227,240 241,223
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
Personal Services 100,882 112,220 170,938 137,441 144,466 156,202
Commodities 6,128 7,888 8,962 8,962 9,232 9,508
Services And Charggs 34,595 42,306 46,113 46,113 47,413 48,754
Capital Outlay 12,796 66,570 29,880 29,880 22,190 22,820
Transfers Out 0 4,000 3,939 3,939 3,939 3,939
Total 154,401 232,984 259,832 226,335 227,240 241,223
PERSONAL SERVICES:
M.W. I - CBD
SR M.W. - CBD
--- FTE ---
FY97 FY98 CAPITAL OUTLAY:
1.00 1.00
1.00 1.00
2.00 2.00
1 Tree / Shrub Replacements
1 Broom, Power
1 Generator
1 Radios, Portable
40 Trash Receptacles
1 Earth Auger
i C.B.D. Plaza Fixtures
1 Surface Repairs
TRANSFER TO:
To EMS for Skid Steer Loader
3,939
3,939
FY98
2,580
700
1,200
950
6,500
2,450
10,000
5;500
29,880
RECEIPTS:
Property Tax
Total
ENERGY CONSERVATION ADMIN
PROPOSED BUDGET FOR FY98 - FY00
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
FY99 FY00
PROJECTION PROJECTION
30,691 36,711 36,995
30,691 36,711 36,995
39,069 42,603
39,069 42,603
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
EXPENDITURES: ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
Personal Services 29,387 31,477 33,632 33,166 35,149 38,590
Commodities 347 639 470 470 485 500
Services And Charges 507 4,095 3,359 3,359 3,435 3,513
Capital Outlay 450 500 0 0 0 0
Total 30,691 36,711 37,461 36,995 39,069 42,603
PERSONAL SERVICES:
CITY ARCHITECT/ENERGY COORD
--- FTE ---
FY97 FY98
.50 .50
.50 .50
CAPITAL OUTLAY:
FY98
- 77 -
TRAFFIC ENGINEERING
PROPOSED BUDGET FOR F¥98 -
RECEIPTS:
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
Property Tax 6 11,658 0
Miscellaneous Revenue 8,331 1,050 1,700
Road Use Tax 777,579 900,401 754,179
Total 785,916 913,109 755,879
FY00
FY99 FY00
PROJECTION PROJECTION
0 0
1,700 1,700
781,069 815,780
782,769 817,480
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FY96 FY97
ACTUAL ESTIMATE
304,972 327,953
39,885 86,381
430,296 480,010
10,763 18,765
785,916 913,109
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
188,515 186,283 196,810 214,675
60,258 60,258 62,065 63,925
508,267 508,267 522,860 537,911
0 '0 0 0
757,040 754,808 781,735 816,511
PERSONAL SERVICES:
CLERK/TYPIST - SOLID WASTE
M.W. II - TRAFFIC ENG
M.W. II - TRAFFIC ENG SIGNS
M.W. III - TRAFFIC ENG
ELECTRICIAN
ELECTRONICS TECH-TRAFFIC ENG
ASST SUPT - SOLID WASTE
STREETS & WATER DiST SUPT
TRAFFIC ENGINEER
--- FTE ---
FY97 FY98
.25
1.00
1.00
1.00
2.00 2.00
1.00 1.00
.25
.25
1.00
7.00 3.75
CAPITAL OUTLAY:
FY98
RECEIPTS:
Property Tax
Miscellaneous Revenue
Road Use Tax
Total
STREET SYSTEM MAINTENANCE
PROPOSED BUDGET FOR FY98 - FY00
FY98
FY96 FY97 PROPOSED
AC~VJAL ESTIMATE BUDGET
46 9,521 0
8,819 0 5,000
1,513,911 2,063,993 2,145,857
1,522,776 2,073,514 2,150,857
FY99 FY00
PROJECTION PROJECTION
0 0
5,000 5,000
2,161,003 2,287,301
2,166,003 2,292,301
EXPENDI%~JRES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers Out
Total
FY96 FY97
AC~3AL ESTIMATE
864,349 1,040,898
188,782 263,838
465,327 574,818
4,318 193,960
0 0
1,522,776 2,073,514
-- FY98 BUDGET
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
1,148,453 1,135,968 1,198,748 1,304,418
207,944 207,944 214,179 220,606
510,711 510,711 524,419 538,754
167,500 167,500 100,000 100,000
25,000 25,000 25,000 25,000
2,059,60~ 2,047,123 2,062,346 2,188,778
PERSONAL SERVICES:
M.W. I - STREETS
SR CLERK/TYPIST - STREETS
M.W. II - STREETS
M.W. III- STREETS
SR M.W. - STREETS
ASST SUPT - STREETS
STREETS & WATER DIST SUPT
--- FTE ---
FY97 FY98
9.00 7.0O
.75 .75
4.00 6.00
5.00 6.00
2.00 2.00
.75 .75
.75 .50
22.25 23.00
CAPITAL OUTLAY: FY98
1 Curb, Gutter and Brick Repairs 100,000
2 Small Sweepers 55,000
2 Radios, Portable 1,000
1 Hot Pressure Washer Sys. CBD 11,500
167,500
TRANSFER TO:
Sump Pump Discharge
- 78 -
25,000
25,000
RECEIPTS:
Property Tax
Miscellaneous Revenue
Total
FORESTRY/HORTICULTURE
PROPOSED BUDGET FOR FY98 -
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
200,041 239,854 227,140
31,005 33,940 35,513
231,046 273,794 262,653
FYO 0
FY99 FY00
PROJECTION PROJECTION
246,324 278,551
38,000 41,800
284,324 320,351
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FY96 FY97
ACTUAL ESTIMATE
155,964 174,377
5,792 6,272
55,453 78,604
13,837 14,541
231,046 273,794
-- FY98 BUDGET --
DEPT CITY MGR ~Y99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
185,170 183,325 193,297 210,093
5,956 5,956 6,132 6,314
68,292 68,292 69,945 71,664
5,080 5,080 14,950 32,280
264,498 262,653 284,324 320,351
PERSONAL SERVICES:
M W I - FORESTRY
M.W. II - FORESTRY
FORESTER/HORTICULTURIST
--- FTE ---
FY97 FY98
1.00 1.00
1.00 1.00
1.00 1.00
3.00 3.00
CAPITAL OUTLAY:
I RE-LEAF Program
1 Sidewalk Replacement
99 Trees
FY98
2,200
780
2,100
5,080
PROPOSED
RECEIPTS:
Property Tax
Cemetery Fees & Charges
Total
CEMETERY
BUDGET FOR FY98 -
FY96
ACTUAL
FY00
FY98
FY97 PROPOSED FY99 FY00
ESTIMATE BUDGET PROJECTION PROJECTION
154,131
36,379
190,510
173,883 178,073 183,767 198,182
35,000 39,000 39,000 39,000
208,883 217,073 222,767 237,182
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FY96 FY97
ACTUAL ESTIMATE
147,063 159,428
6,874 7,572
26,523 30,838
10,050 11,045
190,510 208,883
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
165,751 164,075 173,036 188,025
7,919 7,919 8,156 8,402
38,456 38,204 38,981 39,790
6,875 6,875 2,594 965
219,001 217,073 222,767 237,182
PERSONAL SERVICES:
M.W. II - CEMETERY
M.W. III- CEMETERY
SR M.W. - CEMETERY
--- FTE ---
FY97 FY98
1.00 1.00
1.00 1.00
1.00 1.00
3.00 3.00
CAPITAL OUTLAY:
4 Cemetery Entrance Improvements
5 Tree / Shrub Replacements
FY98
6,000
875
6,875
This page intentionally left blank.
- 80 -
POLICE ADMINISTRATION
PROPOSED BUDGET FOR FY98 -
RECEIPTS:
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
Property Tax 255,845 293,304 261,839
Police Services 5,141 5,000 5,000
Transfer: Empl Benefits 15,276 12,196 11,612
Total 276,262 310,500 278,451
FY00
FY99 FY00
PROJECTION PROJECTION
266,460 284,890
5,000 5,000
12,309 13,540
283,769 303,430
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FY96 FY97
ACTUAL ESTIMATE
241,657 260,729
3,111 6,614
28,579 37,676
2,915 5,481
276,262 310,500
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
229,140 226,223 238,968 260,899
6,627 6,627 6,822 7,024
45,106 44,231 33,779 34,757
1,370 1,370 4,200 750
282,243 278,451 283,769 303,430
PERSONAL SERVICES:
ADMINISTRATIVE CLERK/TYPIST
ADM SECRETARY/RECORDS SUPV
POLICE CAPTAIN
POLICE CHIEF
ADMINISTRATIVE CLERK/TYPIST
--- FTE ---
FY97 FY98
1.00
1.00
1.00 1.00
1.00 1.00
1.00
4.00 3,00
CAPITAL OUTLAY:
1 Chair, Desk
i Cabinet, Storage
FY98
750
620
1,370
POLICE PATROL
PROPOSED BUDGET FOR FY98 - FY00
FY98
FY96 FY97 PROPOSED
RECEIPTS: ACTUAL ESTIMATE BUDGET
Property Tax 2,603,640 2,696,636 2,985,445
Police Services 110,204 75,500 36,000
Hotel/Motel Tax 230,723 220,000 228,000
Federal Crime Grant 145,387 228,000 228,000
Transfer: Empl Benefits 294,361 408,199 365,494
Total 3,384,315 3,628,335 3,842,939
FY99 FY00
PROJECTION PROJECTION
3,138,616 3,671,204
36,000 36,000
228,000 228,000
228,000 0
425,532 468,085
4,056,148 4,403,289
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
-- FY98 BUDGET --
FY96 FY97 DEPT
ACTUAL ESTIMATE REQUEST
2,827,761 3,094,267 3,513,705
120,247 167,530 145,148
115,912 122,886 195,094
320,395 243,652 174,526
3,384,315 3,628,335 4,028,473
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
3,274,770 3,460,791 3,779,283
145,148 149,236 153,445
163,437 168,051 172',801
259,584 278,070 297,760
3,842,939 4,056,148 4,403,289
PERSONAL SERVICES:
COMMUNITY SERVICE OFFICER
DATA CO~VK/NICATIONS ANALYST
POLICE LIEUTENANT
POLICE CAPTAIN
POLICE OFFICER
--- FTE ---
FY97 FY98
3.00 4.00
6.00 6.00
3.00 3.00
1.00 1.00
43.00 45.00
56.00 59.00
CAPITAL OUTLAY: FY98
2 Chair, Side 720
I Chair, Desk 890
6 Squad Car - Trunk Arrangers 2,100
7 Shotgun Racks for Squad Cars 1,750
6 Radar Units for Squad Cars 12,000
i Laboratory Equipment, WWTF 3,100
7 Cages for Squad Cars 3,850
i Fire Arms Training Sys. (FATS) 67,000
7 Micro Computer, Laptop 30,000
1 Table, Drafting 900
12 Chairs, Stacking 1,230
i File, Lateral with overhead 1,500
1 Workstation 2,376
1 Carpet 3,700
5 Police Squads 100,000
i Vehicle, 4 x 4 18,500
6 Squad Car Rear Seats - Plastic 2,520
48 Earpiece Microphones, Police 7,448
259,584
-81 -
POLICE CRIMINAL INVESTIGATION
PROPOSED BUDGET FOR FY98 - FY00
RECEIPTS:
FY98
FY96 FY97 PROPOSED FY99 FY00
ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION
Property Tax
Police Services
Transfer: Empl Benefits
Total
364,909 397,909 437,402 454,039 493,700
9,063 0 0 0 0
43,224 62,051 56,607 60,003 66,003
417,196 459,960 494,009 514,042 559,703
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
390,306 428,628 466,618 460,764 486,963 531,860
2,700 3,399 3,437 3,437 3,540 3,646
18,211 13,057 22,733 21,298 21,939 22,597
5,979 14,876 8,510 8,510 1,600 1,600
417,196 459,960 501,298 494,009 514,042 559,703
PERSONAL SERVICES:
COMMUNITY SERVICE OFFICER
DATA COMMUNICATIONS ANALYST
POLICE LIEUTENANT
POLICE OFFICER
--- FTE ---
FY97 FY98 CAPITAL OUTLAY:
1 Printer, laser
2 Typewriter
1.00 1 Camera, Polaroid
1.00 1.00 I Chair, Desk
1.00 1.00 4 Chair, Side
5.00 5.00 1 Workstation
7.00 8.00
FY98
2,500
2,000
165
600
1,000
2,245
8,510
POLICE RECORDS
PROPOSED BUDGET FOR FY98 - FY00
RECEIPTS:
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
FY99 FY00
PROJECTION PROJECTION
Property Tax 223,167 271,295 379,875
Police Services 16,996 5,500 5,500
Transfer: Empl Benefits 8,225 10,744 10,251
Total 248,388 287,639 395,626
393,271 406,310
5,500 5,500
10,866 11,953
409,637 423,763
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FY96 FY97
ACTUAL ESTIMATE
183,720 190,471
8,139 10,670
42,658 82,032
13,871 4,366
248,388 287,539
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
244,376 241,301 255,235 278,966
13,079 11,507 10,316 12,109
71,702 128,743 130,686 132,688
129,075 14,075 13,400 0
458,232 395,626 409,637 423,763
PERSONAL SERVICES:
POLICE RECORDS CLERK
SR POLICE RECORDS CLERK
ADM SECRETARY/RECORDS SUPV
DATA COMMUNICATIONS ANALYST
--- FTE
FY97 FY98
1.00 1.00
2.00 2.00
1.00
1.00 1.00
4.00 5.00
CAPITAL OUTLAY:
Printer, laser
Windows that open
File, Vertical
Paper Shredder
Typewriter
FY98
4,000
2,500
375
6,000
1,200
14,075
- 82 -
POLICE: COMMUNITY SERVICES
PROPOSED BUDGET FOR FY98 - FY00
FY98
FY96 FY97 PROPOSED
RECEIPTS: ACTUAL ESTIMATE BUDGET
Property Tax 176,268 183,773 192,104
Police Services 8,831 0 0
Transfer: Empl Benefits 11,414 15,019 14,302
Total 196,513 198,792 206,406
FY99 FY00
PROJECTION PROJECTION
200,786 214,774
0 0
15,160 16,676
215,946 231,450
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers Out
Total
-- FY98 BUDGET --
FY96 FY97 DEPT
ACTUAL ESTIMATE REQUEST
163,025 164,836 169,849
10,059 15,499 18,328
19,887 18,457 21,357
842 0 200
2,700 0 0
196,513 198,792 209,734
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
168,463 177,091 191,450
18,328 18,877 19,443
19,415 19,978 20,557
200 0 0
0 0 0
206,406 215,946 231,450
PERSONAL SERVICES:
POLICE OFFICER
--- FTE ---
FY97 FY98
2.00 2.00
2.00 2.00
CAPITAL OUTLAY:
i Camera, 35 MM
FY98
200
2O0
RECEIPTS:
Property Tax
Total
EMERGENCY COMMUNICATIONS
PROPOSED BUDGET FOR FY98 - ~FY00
FY98
FY96 FY97 PROPOSED FY99 FY00
ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION
464,006 617,822 633,492 662,220 718,316
464,006 617,822 633,492 662,220 718,316
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FY96 FY97
ACTUAL ESTIMATE
393,598 412,664
5,298 8,075
64,175 122,098
935 74,985
464,006 617,822
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
508,912 486,592 514,224 561,346
6,583 6,583 6,781 6,985
80,507 138,007 140,405 142,875
2,310 2,310 810 7,110
598,312 633,492 662,220 718,316
PERSONAL SERVICES:
EMERGENCY COrM DISPATCHER
EMERGENCY CO~3NICATIONS SUP
EMERGENCY COMM DISPATCHER
--- FTE ---
FY97 FY98
8.00 9.00
1.00 1.00
.50 1.25
9.50 11.25
CAPITAL OUTLAY:
2 Chair, Dispatcher
3 Printer, Dot Matrix
FY98
810
1,500
2,310
- 83 -
ANIMAL CONTROL
PROPOSED BUDGET FOR FY98 -
RECEIPTS:
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
Property Tax 146,058 193,417 203,493
Animal Control Ser~zices 92,277 94,417 87,800
Total 238,335 287,834 291,293
FY00
FY99 FY00
PROJECTION PROJECTION
215,324 231,689
88,430 89,075
303,754 320,764
EXPENDI~JRES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FY96 FY97
ACTUkL ESTIMATE
166,226 199,972
14,160 21,623
33,432 44,824
24,517 21,415
238,335 287,834
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
221,269 218,753 231,230 252,431
16,541 16,541 17,038 17,550
49,429 47,079 48,436 49,833
173,997 8,920 7,050 950
461,236 291,293 303,754 320,764
PERSONAL SERVICES:
KENNELASSISTI~T
ANIMAL CONTROL OFFICER
ANIMAL CONTROL SUPERVISOR
CLERK/TYPIST - SOLID WASTE
--- FTE ---
FY97 FY98
1.00 1.00
3.00 3.00
1.00 1.00
.50
5.00 5.50
CAPITAL OUTLAY:
1 Micro Computer
I Software - Animal Control Sys.
1 Cabinet, Supply
2 Chair, Task
I Craft Room Stools
1 ~zpewriter
FY98
3,000
3,000
620
1,400
30O
600
8,920
84-
FIRE DEPARTMENT
PROPOSED BUDGET FOR FY98 -
RECEIPTS:
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
Property Tax 2,341,249 2,422,549 2,295,978
Licenses & Permits 2,800 0 2,000
Charges For Services 1,030 500 500
University Fire Contract 728,912 747,300 773,000
Miscellaneous Revenue 792 13,862 8,719
Transfer: Empl Benefits 282,150 351,019 345,981
Total 3,356,933 3,535,230 3,426,178
FYO0
FY99 FY00
PROJECTION PROJECTION
2,412,551 2,618,419
2,000 2,000
500 500
796,190 820,075
9,230 10,133
366,740 403,415
3,587,211 3,854,542
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers Out
Total
-- FY98 BUDGET --
FY96 FY97 DEPT
ACTUAL ESTIMATE REQUEST
2,787,665 2,920,600 3,014,351
77,828 80,205 94,700
185,458 302,758 340,235
76,732 202,417 171,959
229,250 29,250 29,630
3,356,933 3,535,230 3,650,875
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
2,901,378 3,062,040 3,336,062
94,700 97,542 100,467
334,061 343,724 353,673
66,409 54,275 34,710
29,630 29,630 29,630
3,426,178 3,587,211 3,854,542
PERSONAL SERVICES:
ADMINISTRATIVE CLERK/TYPIST
BATTALION CHIEF
FIRE CHIEF
FIREFIGHTER
FIRE LIEUTENANT
FIRE CAPTAIN
--- FTE ---
FY97 FY98
1.00 1.00
4.00 4.00
1.00 1.00
33.00 33.00
10.00 10.00
3.00 3.00
52.00 52.00
CAPITAL OUTLAY:
1 Physical Fitness Equipment
1 Micro-Computer Software
1 Bar Code System
16 SCBA Facepieces
i Fire Lock Sys Encoder-Decoders
3 SCBA Units
3 Chair, Side
i Pitot Gage, Fire Dept.
3 Heat Scanner, Handheld
i Audio Visual Presentation Eq.
1 Training Films/Videos
I Fire Suction Units
i Hazmat Tools
i Windows that open
3 Speaker System
2 Training Room Aids
1 Saw, Chain
i CPR Mannequins
20 Pagers
F¥98
3,500
450
5,000
4,500
8,400
15,000
1,400
800
6OO
1,200
750
600
899
750
10,500
2,000
1,000
500
8,560
66,409
TRANSFER TO:
Loan Repayment to Landfill
29,630
29,630
- 85 -
H I S ADMINISTRATION
PROPOSED BUDGET FOR FY98 -
RECEIPTS:
Property Tax
Housing Permits & Inspect
Total
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
169,308 199,120 266,818
5,503 2,450 3,650
174,811 201,570 270,468
FY00
FY99 FY00
PROJECTION PROJECTION
280,477 303,277
3,650 3,650
284,127 306,927.
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FY96 FY97
ACTUAL ESTIMATE
155,875 169,173
824 1,182
16,857 28,288
1,255 2,927
174,811 201,570
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
219,042 216,197 228,898 250,710
1,234 1,234 1,272 1,311
33,037 33,037 33,957 34,906
57,870 20,000 20,000 20,000
311,183 270,468 284,127 306,927
PERSONAL SERVICES:
HOUSING ASSISTANT
DEVELOPMENT REGULATIONS SPEC
CODE ENFORCEMENT ASSISTANT
HIS DIRECTOR
HOUSING ASSISTANT
--- FTE ---
FY97 FY98
1.00
1.00
1.00 1.00
1.00 1.00
1.13
3.00 4.13
CAPITAL OUTLAY:
I Permit Plan Software
FY98
20,000
20,000
BUILDING INSPECTION
PROPOSED BUDGET FOR FY98
RECEIPTS:
Property Tax
Building Permits & Inspec
Total
- FY00
FY98
FY96 PY97 PROPOSED
ACTUAL ESTIMATE BUDGET
0 0 729
364,298 419,100 358,100
364,298 419,100 358,829
FY99 FY00
PROJECTION PROJECTION
0 50,104
406,100 358,100
406,100 408,204
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FY96 FY97
ACTUAL ESTIMATE
268,995 289,272
3,393 8,100
30,784 46,677
10,084 1,400
345,449
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
301,687 297,902 315,146 344,442
7,520 7,520 7,747 7,979
54,032 53,407 54,573 55,783
0 0 0 0
363,239 358,829 377,466 408,204
PERSONAL SERVICES:
BUILDING INSPECTOR
SR BUILDING INSPECTOR
--- FTE ---
FY97 FY98
5.00 5.00
1.00 1.00
6.00 6.00
CAPITAL OUTLAY:
FY98
- 86 -
HOUSING INSPECTION SERVICES
PROPOSED BUDGET FOR FY98 - FY00
RECEIPTS:
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
FY99 FY00
PROJECTION PROJECTION
Property Tax 59,139 89,982 94,081
Housing Permits & Inspect 139,823 117,800 135,100
Total 198,962 207,782 229,181
106,204 126,256
135,100 135,100
241,304 261,356
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FY96 FY97
ACTUAL ESTIMATE
174,751 183,752
141 3,120
17,076 20,910
6,994 0
198,962 207,782
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
196,017 193,527 204,743 223,859
4,216 3,616 3,724 3,835
32,038 32,038 32,837 33,662
0 0 0 0
232,271 229,181 241,304 261,356
PERSONAL SERVICES:
HOUSING INSPECTOR
BUILDING INSPECTOR
SR HOUSING INSPECTOR
--- FTE ---
FY97 FY98
3.00 2.00
1.00
1.00 1.00
4.00 4.00
CAPITAL OUTLAY:
FY98
- 8T -
This page intentionally left blank.
- 88 -
RECEIPTS:
Property Tax
Recreation Fees
Hotel/Motel Tax
Total
RECREATION
PROPOSED BUDGET FOR FY98
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
1,060,218 1,145,490 1,212,057
634,178 729,709 748,044
69,217 66,000 68,400
1,763,613 1,941,199 2,028,501
FY00
FY99 FY00
PROJECTION PROJECTION
1,203,428 1,289,880
750,054 752,124
68,400 68,400
2,021,882 2,110,404
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers Out
Total
-- FY98 BUDGET --
FY96 FY97 DEPT
ACTUAL ESTIMATE REQUEST
1,176,293 1,299,718 1,374,685
112,697 128,542 121,044
352,788 396,493 393,760
77,235 107,478 180,400
44,600 8,968 0
1,763,613 1,941,199 2,069,889
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
1,345,312 1,410,470 1,517,598
121,044 124,676 128,420
393,745 405,186 416,961
168,400 81,550 47,425
0 0 0
2,028,501 2,021,882 2,110,404
PERSONAL SERVICES:
M.W. I - RECREATION
SR CLERK/TYPIST - REC
M.W. II - RECREATION
M.W. Ii - POOLS
OFFICE COOP/) - RECREATION
REC PROGRAM SUPERVISOR
SR M.W. - RECREATION
RECREATION SUPT
M.W. I - RECREATION
M.W. I - POOLS
--- FTE ---
FY97 FY98
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
4.00 4.00
1.00 .67
1.00 1.00
1.00 1.00
1.00 1.00
13.00 12.67
CAPITAL OUTLAY: FY98
1 Table, Tennis 1,800
1 Foosball Table 600
1 Pool Table 2,000
1 Special Olympic Sports Equip 400
i Pool Tech Swim Lift II 3,600
i Pool Filter 1,500
1 Pool Vacuum 3,200
1 Kiln 3,700
2 Lane Line, interior and exter. 2,100
2 Bleachers, Gym 12,500
i Tiling, Ground 7,500
4 Radios, Portable 4,000
I Cash Register 600
i CPR Mannequins 1,150
2 Chair, Lifeguard 4,000
i Volleyball Equipment 1,500
2 Micro Computer 6,000
10 Table, Work 5,550
I P.A. System 6,000
I Tile Replacement Program 2,800
I Alarm, Fire 1,900
I ~VAC Pneumatic Controls 5,000
I Pool Patio Renovation 30,000
1 Steam Generato/ / Humidifier 8,800
1 Remodel-Reception Area, Rec 10,000
1 Restroom sink, counter, faucet 3,200
I Shelves, Cupboards 9,000
i Sandblast, Epoxy & Paint-Pool 27,000
i Concrete Replacement 3,000
168,400
- 89 -
RECEIPTS:
PARKS
PROPOSED BUDGET FOR FY98
Property Tax
Local Governmental Agenci
FEMA/FHWA Flood Assistanc
Miscellaneous Revenue
Miscellaneous Transfer
Total
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
870,567 1,164,530 1,023,663
0 4,000 0
325 0 0
13,933 12,850 13,680
20,130 0 0
904,955 1,181,380 1,037,343
FY0 0
FY99 FY00
PROJECTION PROJECTION
1,022,380 1,061,479
0 0
0 0
13,680 13,680
0 0
1,036,060 1,075,159
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers Out
Total
-- FY98 BUDGET --
FY96 FY97 DEPT
ACTUAL ESTIMATE REQUEST
493,071 530,403 592,723
46,354 49,302 62,675
167,382 219,661 207,470
72,071 130,512 62,300
126,077 251,502 152,000
904,955 1,181,380 1,077,168
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
553,238 584,120 636,097
62,675 64,554 66,491
207,130 212,586 218,271
62,300 59,800 51,300
152,000 115,000 103,000
1,037,343 1,036,060 1,075,159
PERSONAL SERVICES:
M.W. iI - PARKS
M.W. III- PARKS
SR M.W. - PARKS
PARKS SUPERINTENDENT
M.W. II - PARKS
--- FTE
FY97 FY98
4.00 5.00
3.00 3.00
2.00 2.00
1.00 1.00
1.00
11.00 11'.00
CAPITAL OUTLAY:
2 Snow Thrower
6 Trash Receptacles
10 Barbecue Grills
10 Picnic Tables
i Sprinklers, Portable
! Saw, Circular
I Tree / Shrub Replacements
I Tree Seedlings
87 Trees
2 Playground Equipment
2 Radios, Portable
FY98
1,500
1,800
1,500
2,000
7,500
1,000
4,000
2,000
15,000
25,000
1,000
62,300
RECEIPTS:
Property Tax
Total
TRANSFER TO:
Inter City Trails 49,000
Footbridge Replacement 10,000
Park Development-Future Park 38,000
Park Shelter Improvements 10,000
Parks Accessibility Program 25,000
Parks Sidewalk Replacement 5,000
Parks-Pkg Lot Improvements 15,000
152,000
PARKS & RECREATION ADMIN
PROPOSED BUDGET FOR FY98 - FY00
FY98
FY96 FY97' PROPOSED
ACTUAL ESTIMATE BUDGET
152,736 164,195 164,866
152,736 164,195 164,866
FY99 FY00
PROJECTION PROJECTION
174,037 189,432
174,037 189,432
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
PERSONAL SERVICES:
ADMINISTRATIVE SECRETARY
PARKS & RECREATION DIRECTOR
FY96 FY97
ACTUAL ESTIMATE
137,113 142,296
1,688 1,516
13,935 16,533
0 3,850
152,736 164,195
--- FTE ---
FY97 FY98
1.00 1.00
1.00 1.00
2.00 2.00
- 90-
-- PY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
148,388 147,779 156,459 171,347
1,784 1,784 1,838 1,893
15,983 15,303 15,740 16,192
0 0 0 0
166,155 164,866 174,037 189,432
CAPITAL OUTLAY:
FY98
LIBRARY
PROPOSED BUDGET FOR FY98 - FY00
RECEIPTS:
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
Property Tax 1,810,513 1,902,736 2,242,479
Library Le%q; 398,453 421,249 432,159
Library Services 168,370 172,690 172,428
Johnson County Contract 235,348 236,190 236,190
Total 2,612,684 2,732,865 3,083,256
FY99 FY00
PROJECTION PROJECTION
2,336,473 2,541,742
451,777 460,926
173,890 175,850
243,275 250,570
3,205,415 3,429,.088
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers Out
Total
-- FY98 BUDGET --
FY96 FY97 DEPT
ACTU~J~ ESTIM3%TE REQUEST
1,816,214 1,903,180 2,031,136
62,344 64,987 72,757
277,076 329,481 410,881
326,022 363,427 1,036,550
131,028 71,790 151,790
2,612,684 2,732,865 3,703,114
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
2,008,253 2,120,666 2,311,821
72,757 74,940 77,185
409,556 421,799 434,411
440,900 436,220 453,881
151,790 151,790 151,790
3,083,256 3,205,415 3,429,088
PERSONAL SERVICES:
LIBRARY CLERK
PUBLIC SERVICES CLERK
SR LIBP~Y CLERK
LIBRARY AogSISTA/gT I
LIBRARY ASSISTANT II
LIBRARY ASSISTANT III
M.W. III- LIBRARY
SR LIBRARY ASSISTANT
MICRO COMPUTER SPECIP~LIST
LIBRARYASSISTAITr II
LIBRARI~/g I
LIBRARIAN II
SR LIBRARIAN
OFFICE MANAGER -. LIBRARY
LIBRARY COORDINATOR
ASST LIBRARY DIRECTOR
LIBRARY DIRECTOR
LIBRARY CLERK
PUBLIC SERVICES CLERK
LIBRARY ASSISTANT I
LIBRARY ASSISTANT II
LIBRARY ASSISTANT III
LIBRARIAN II
--- FTE ---
FY97 FY98
2.00 2.75
2.00 1.75
1.00 1.00
2.00 2.00
1.00 1.00
2.00 2.00
1.00 1.00
2.00 2.00
1.00 1.00
1.00 1.00
1.00
3.00 4.00
2.00 2.00
1.00 1.00
4.00 5.00
1.00 1.00
1.00 1.00
2.00 .50
2.00 1.25
.75 .75
.75
2.75 2.75
1.75 1.75
37.25 37.25
CAPITAL OUTLAY:
1 Desensitizer, Ch 10 Switcher
10 Chair, Desk
1 Bookshelves
1 Micro Computer Equipment
1 Principal
2 Books and Materials
FY98
7,500
8,000
6,000
8,000
75,000
336,400
440,900
TRANSFER TO:
Computer Replacement Resez-ve
Cable Channel Replacement
140,000
11,790
151,790
-91 -
SENIOR
PROPOSED BUDGET
RECEIPTS:
Property Tax
Charges For Services
Johnson County Contract
Total
CENTER
FOR FY98 -
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
353,318 475,977 440,583
4,010 12,879 3,800
94,853 90,000 97,000
452,181 578,856 541,383
FY00
FY99 FY00
PROJECTION PROJECTION
409,783 437,174
3,800 3,800
99,910 102,900
513,493 543,874
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers Out
Total
-- FY98 BUDGET
FY96 FY97 DEPT
ACTUAL ESTIMATE REQUEST
263,247 271,926 268,964
11,401 18,275 16,867
109,063 172,990 146,225
32,470 75,665 156,890
36,000 40,000 67,846
452,181 578,856 656,792
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
265,764 280,909 306,603
15,908 16,387 16,878
144,275 148,351 152,547
47,590 0 0
67,846 67,846 67,846
541,383 513,493 543,874
PERSONAL SERVICES:
M.W. II - SENIOR CENTER
SR CLERK/TYPIST - SR CENTER
PROGRAM SPECIALIST-SR CENTER
VOLUNTEER SPECI~JuIST-SR CNTR
SENIOR CENTER COORDINATOR
M.W. I - SENIOR CENTER
--- FTE ---
FY97 FY98
1.00 1.00
1.00 1.00
1.00
1.00 2.00
1.00 1.00
.50 .50
5.50 5.50
CAPITAL OUTLAY:
I Micro-Computer Software
1 Projector, Overhead
70 Smoke Detector(s)
3 Chair, Task
1 Workstation
1 Fax Machines
I Network Server Parts
FY98
1,000
65O
5,140
-5,000
5,000
1,600
39,200
47,590
TRANSFER TO:
Parking
Sr Cntr Loan Repay #38500
Sr Cntr HVAC Imprv - 4 Yrs
Sr Cntr Loan Repay #38540
6,000
9,926
30,000
21,920
67,846
- 92 -
Beginning Balance
Parking Fines
Interest Income
Building Rentals
Ramp Revenue
Other Parking Revenue
Miscellaneous Revenue
Sr Center Transfer
Miscellaneous Transfer
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers
Total Expenditures
Ending Balance
PARKING OPERATIONS
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
1,661,727 1,359,228
460,800 440,000
268,974 125,000
14,400 14,400
1,637,778 1,597,500
808,615 779,500
6,058 0
6,000 6,000
15,486 0
3,218,111 2,962,400
942,501 976,260
16,293 35,609
433,927 516,679
9,173 36,244
2,118,716 1,629,598
3,520,610 3,194,390
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
1,127,238 1,012,146 893,699
440,000 440,000 440,000
250,000 250,000 250,000
14,400 14,400 14,400
1,646,000 1,646,000 1,646,000
787,500 787,500 787,500
0 0 0
6,000 6,000 6,000
0 0 0
3,143,900 3,143,900 3,143,900
1,022,696 1,022,696 1,082,406 1,184,641
27,948 27,948 28,786 29,648
497,045 497,045 514,122 531,958
87,000 87,000 0 0
1,624,303 1,624~303 1,637,033 1,636,509
3,258,992 3,258,992 3,262,347 3,382,756
1,359,228 1,127,238
1,012,146 893,699 654,843
PERSONAL SERVICES:
CASHIER - PARKING
M.W. I - PARKING SYSTEMS
PKG ENFORCEMENT ATTENDAI~T
M.W. II - PARKING SYSTEMS
M.W. II - RAMP/METER REPAIR
CUSTOMER SERV REP - PARKING
PKG OPEP2%TIONS SUPERVISOR
PARKING MANAGER
PARKING AND TRANSIT DIRECTOR
CASHIER - PARKING
M.W. I - PARKING SYSTEMS
M.W. I - TOWING
PKG ENFORCEMENT ATTENDANT
--- FTE --~
FY97 FY98
3.00 3.00
2.00 2.00
4.00 4.00
2.00 2.00
2.00 2.00
1.00 1.00
2.00 2.00
1.00 1.00
.50 .50
7.00 7.00
1.00 1.00
.50 .50
1.50 1.50
27.50 27.50
CAPITAL OUTLAY: FY98
6 Chair, Drafting 3,000
7 Fee Computer - Parking 84,000
87,000
TRANSFER TO:
1992 Revenue Refunding 86 GO
1992 Capital Loan Notes
1995 Taxable Revenue Bonds
Improve/Replace Reserve
Transit Subsidy
Fines To General Fund
166,665
327,458
430,180
170,000
90,000
440,000
1,624,303
- 93 -
Beginning Balance
Bond Ordinance Transfers
Total Receipts
Capital Outlay
Total Expenditures
Ending Balance
PERSONAL SERVICES:
PARKING SINKING FUND 4/95
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR
ACTUAL ESTIMATE REQUEST PROPOSED
12,281 297,109 344,677
422,991 429,355 430,180
422,991 429,355 430,180
138,163 381,787 419,768 419,768
138,163 381,787 419,768 419,768
297,109 344,677 355,089
--- FTE ---
FY97 FY98
.00 .00
CAPITAL OUTLAY:
1 Rev Bond Interest Exp
1 Principal
FY99
PROJECTION
355,089
434,530
434,530
419,855
419,855
369,764
FY00
PROJECTION
369,764
437,036
437,036
423,284
423,284
383,516
FY98
159,768
260,000
419,768
Beginning Balance
Transfer from Parking Fund
Total Receipts
Capital Outlay
Transfers
Total Expenditures
Ending Balance
PARKING RENEWAL & IMPROV RES
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR
ACTUAL ESTIMATE REQUEST PROPOSED
1,366,112 1,995,006 1,870,237
620,000 170,000 170,000
620,000 170,000 170,000
0 0 0 0
-8,894 294,769 200,000 200,000
-8,894 294,769 200,000 200,000
1,995,006 1,870,237 1,840,237
TRANSFER TO:
CIP-Ramp Repairs
200,000
200,000
FY99
PROJECTIO~
1,840,237
170,000
170,000
1,100,000
270,000
1,370,000
640,237
FY00
PROJECTION
640,237
170,000
170,000
0
0
0
810,237
PARKING, BOND RESERVE
PROPOSED BUDGET FOR FY98 -
FY96 FY97
ACTUAL ESTIMATE
Beginning Balance 669,000 669,000
Transfer From Enterprise Fund 5,137 0
Total Receipts 5,137 0
Transfers 5,137 0
Total Expenditures 5,137 0
FYO 0
-- FY98 BUDGET --
DEPT CITY MCR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
669,000 669,000 669,000
0 0 0
0 0 0
0 0 0 0
0 0 0 0
669,000 669,000 669,000
Ending Balance
669,000 669,000
- 94 -
Beginning Balance
Bond Ordinance Transfers
Total Receipts
Capital Outlay
Total Expenditures
Ending Balance
PERSONAL SERVICES:
1992 CAPITAL LOAN NOTES
PROPOSED BUDGET FOR F¥98 - FY00
FY96 FY97
ACTUAL ESTIMATE
0 0
330,605 331,818
330,605 331,818
330,605 331,818
330,605 331,818
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
0 0 0
327,458 327,858 327,778
327,458 327,858 327,778
327,458 327,458 327,858 327,778
327,458 327,458 327,858 327,778
0 0
0 0 0
--- FTE ---
FY97 FY98
.00 .00
CAPITAL OUTLAY:
I Rev Bond Interest Exp
1 Principal
FY98
127,458
200,000
327,458
Beginning Balance
Bond Ordinance Transfers
Total Receipts
Capital Outlay
Total Expenditures
Ending Balance
PERSONAL SERVICES:
1992 PARKING BONDS-REFUND 86
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
140,453 147,463
169,925 168,425
169,925 168,425
162,915 156,675
162,915 156,675
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
159,213 160,833 172,323
166,665 174,645 171,695
166,665 174,645 171,695
165,045 165,045 163,155 170,670
165,045 165,045 163,155 170,670
160,833 172,323 173,348
147,463 159,213
--- FTE ---
FY97 FY98
.00 .00
CAPITAL OUTLAY: FY98
1 Principal 130,000
1 Rev Bond Interest Exp 35,045
165,045
Beginning Balance
Parking Impact Fee
Total Receipts
Services And Charges
Capital Outlay
Transfers
Total Expenditures
Ending Balance
PARKING, BOND
PROPOSED BUDGET
& INT SINKING
FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
148,920 177,244
30,824 0
30,824 0
2,500 0
0 0
0 20,000
2,500 20,000
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
157,244 157,244 0
0 0 0
0 0 0
0 0 0 0
0 0 157,244 0
0 0 0 0
0 0 157,244 0
177,244 157,244
157,244 0 0
- 95 -
WASTEWATER TREATMENT OPERATION
PROPOSED BUDGET FOR FY98 - FY00
Beginning Balance
Charges For Services
FEMA/FHWA Flood Grant
Interest Income
Miscellaneous Revenue
Wastewater Lab Svcs Chgback
Miscellaneous Transfer
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers
Total Expenditures
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR
ACTUAL ESTIMATE REQUEST PROPOSED
3,182,716 4,995,404 5,641,361
8,295,411 9,474,774 10,428,000
246 0 0
572,957 541,152 615,000
166,355 20,500 19,000
54,841 53,000 50,000
41,375 0 0
9,131,185 10,089,426 11,112,000
1,110,255 1,174,443 1,215,570 1,215,570
213,146 286,046 292,099 292,099
1,068,110 1,279,321 1,262,739 1,260,523.
149,506 489,464 254,650 252,150
4,777,480 6,214,195 7,225,631 7,225,631
7,318,497 9,443,469 10,250,689 10,245,973
FY99
PROJECTION
6,507,388
11,436,000
0
655,000
19,000
50,000
0
12,160,000
1,284,665
298,822
1,302,075
249,250
7,913,864
11,048,676
Ending Balance
4,995,404 5,641,361
FY00
PROJECTION
7,618,712
12,355,000
0
706,700
19,000
SO,000
0
13,130,700
1,401,790
305,743
1,345,456
248,700
8,216,017
11,517,706
PERSONAL SERVICES:
WATER ~/ETER READER
M.W. I - WASTEWATER TRTMNT
M.W. II - WASTEWATER TRTMNT
SR CLERK/TYPIST - WASTEWATER
LABOP. ATORY TECHNICIAN
M.W. III-WASTEWATER COLLECT
MAINT OPERATOR - WASTEWATER
TPO - WASTEWATER TREATMENT
M.W. III - WASTEWATER
ELECTRONICS TECH-WASTEWATER
SR TPO-WASTEWATER TREATMENT
CHEMIST
SR M.W. - WASTEWATER COLLECT
SR M.W. - WASTEWATER PLANT
ASST SUPT-WASTEWATER TRTMNT
WASTEWATER TREATMENT SUPT
--- FTE ---
FY97 FY98
.80
1.00 1.00
4.00 4.00
1.00 .75
1.00 1.00
1.00 1.00
4.00 4.00
5.00 5.00
1.00 1.00
1.00 1.00
1.OO 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 .75
25.00 25.30
CAPITAL OUTLAY:
6,507,388 7,618,712 9,231,706
Chip / Seal
Inflow & Infiltration repair
Landscaping - WWTF
Laboratory Equipment, WWTF
Safety Equip - Atmosph Testing
Building Repairs
Facility Repairs
Process Instruments
Lift Station Repairs
Alarm, Lift Station
Chair, Desk
Desk
Workstation
Table, Conference
Micro Computer, Laptop
FY98
10,000
50,000
10,000
5,000
8,000
50,000
50,000
35,000
15,000
7,500
550
1,700
3,500
9O0
5,000
252,150
TRANSFER TO:
Wastewater Projects
1993 Refund 1986 Revenue
1996 Revenue Bond Issue
1997 Revenue Bond Issue
1998 Revenue Bond Issue
1991 G.O. Bonds
1990 G.O. Bonds
1989 G.O. Bonds
1994 G.O. Bonds
1995 G.O. Bonds
300,000
3,469,564
1,377,138
757,700
392,600
27,072
107,421
223,350
317,709
253,077
7,225,631
- @B -
Beginning Balance
Ending Balance
Be9innin9 Balance
96 Sewer Transfers
Total Receipts
Ending Balance
WASTEWATER REN & IMP RESERVE
PROPOSED BUDGET FOR FY98 m FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
2,000,000 2,000,000 2,000,000 2,000,000 2,000,008
2,000,000 2,000,000 2,000,000 2,000,000 2,000,000
WASTEWATER BOND & INTEREST RES
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 F¥00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
3,513,900 4,932,363 4,932,363 4,932,363 4,932,363
1,418,463 0 0 0 0
1,418,463 0 0 0 0
4,932,363 4,932,363 4,932,363 4,932,363 4,932,363
BOND & INTEREST SINKING 1/93
PROPOSED BUDGET FOR FY98 ~ FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
Begin. in9 Balance 1,368,267 2,375,147 2,432,592 2,467,282 2,494,797
Bond Ordinance Transfers 3,455,294 3,475,184 3,469,564 3,454,594 3,455,564
Total Receipts 3,455,294 3,475,184 3,469,564 3,454,594 3,455,564
Capital Outlay 2,448,414 3,417,739 3,434,874 3,434.874 3,427,079 3,410,079
Total Expenditures 2,448,414 3,417,739 3,434,874 3,434,874 3,427,079 3,410,079
Ending Balance 2,375,147 2,432,592 2,467,282 2,494,797 2,540,282
PERSONAL SERVICES:
-~- FTE ---
FY97 FY98
.00 .00
CAPITAL OUTLAY: FY98
1 Rev Bond Interest Exp 2,044,874
1 Principal 1,390,000
3,434,874
Beginning Balance
Bond Ordinance Transfers
Total Receipts
Capital Outlay
Total Expenditures
Ending Balance
1996 SEWER REVENUE FUND
PROPOSED BUDGET FOR FY98 - F¥00
-- FY98 BUDGET
FY96 F¥97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
0 318,838 709,878 982,378 998,003
212,529 1,191,155 1,377,138 1,383,388 1,388,387
212,529 1,191,155 1,377,138 1,383,388 1,388,387
-106,309 800,115 1,104,638 1,104,638 1,367,763 1,373,388
-106,309 800,115 1,104,638 1,104,638 1,367,763 1,373,388
318,838 709,878 982,378 998,003 1,013,002
PERSONAL SERVICES:
--- FTE
FY97 FY98
.00 .00
- 97-
CAPITAL OUTLAY:
I Principal
I Rev Bond Interest Exp
FY98
100,000
1,004,638
1,104,638
Beginnin~ Balance
Bond Ordinance Transfers
Total Receipts
Capital Outlay
Total Expenditures
Endin~ Balance
PERSONAL SERVICES:
BOND &
PROPOSED
FY96
ACTUAL
0
0
0
0
0
0
--- FTE ---
FY97 FY98
.00 .00
INTEREST SINKING 2/97
BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY97 DEPT CITY MGR FY99 FY00
ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
0 377,500 380,200 382,900
377,500 757,700 757,700 757,700
377,500 757,700 757,700 757,700
0 755,000 755,000 755,000 755,000
0 755,000 755,000 755,000 755,000
377,500 380,200 382,900 385,600
CAPITAL OUTLAY:
1 Rev Bond Interest Exp
FY98
755,000
755,000
Beginning Balance
Bond Ordinance Transfers
Total Receipts
Capital Outlay
Total Expenditures
Ending Balance
BOND &
PROPOSED
INTEREST SINKING 2/98
BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION
0 0 0 392,600
0 0 392,600 785,200
0 0 392,600 785,200
0 0 0 0 785,200
0 0 0 0 785,200
0 0 392,600 392,600
FY00
PROJECTION
392,600
785,200
785,200
785,200
785,200
392,600
Beginning Balance
Bond Ordinance Transfers
Total Receipts
Capital Outlay
Total Expenditures
Ending Balance
BOND & INTEREST SINKING - 1999
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION
0 0 0 0
0 0 0 341,525
0 · 0 0 341,525
0 0 0 0 0
0 0 0 0 0
0 0 0 341,525
FY00
PROJECTION
341,525
683,050
683,050
683,050
683,050
341,525
- 98 -
WATER OPERATIONS
PROPOSED BUDGET FOR FY98 - FY00
Beginning Balance
Water Sales
FEMA/FHWA Flood Grant
Interest Income
Miscellaneous Revenue
Miscellaneous Transfer
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers
Total Expenditures
-- FY98 BUDGET
FY96 FY97 DEPT CITY MGR
ACTUAL ESTIMATE REQUEST PROPOSED
2,393,296 3,230,913 3,571,143
5,100,564 5,937,091 6,915,000
1,663 0 0
248,447 198,000 259,000
49,761 0 77,000
386 0 0
5,400,821 6,135,091 7,251,000
1,262,671 1,222,429 1,341,982 1,259,006
701,933 906,742 900,233 855,233
1,098,695 1,308,126 1,271,430 1,241,430
104,710 351,501 206,650 356,650
1,395,195 2,006,063 2,938,919 2,938,919
4,563,204 5,794,861 6,659,214 6,651,238
FY99
PROJECTION
4,170,905
7,855,000
0
398,000
77,000
0
8,330,000
1,329,845
871,402
1,274,357
170,000
3,545,400
7,191,004
Ending Balance
3,230,913 3,571,143
FY00
PROJECTION
5,309,901
8,806,000
0
474,000
77,000
0
9,357,000
1,449,951
888,695
1,308,330
170,000
4,841,351
8,658,327
PERSONAL SERVICES:
WATER METER READER
WATER SERVICES CLERK
M.W.I-WATER CUSTOMER SERVICE
M.W. I - WATER DIST
M,W. II - WATER SERVICE
SR CLERK/TYPIST - STREETS
M.W. III- WATER DIST
M.W. III - WATER PLANT
TPO - WATER
PUBLIC INFO/ED COORD - WATER
CUSTOMER SERVICE COORD
SR TPO - WATER
SR M.W. - WATER DISTRIBUTION
ASST SUPT - STREETS
ASST SUPT - WATER
STREETS & WATER DIST SUPT
WATER SUPERINTENDENT
--- FTE ---
FY97 FY98
2.00 1.20
1.00 1.00
2.00 2.00
2.00 2.00
3.00 3.00
.25 .25
3.00 3.00
1.00 1.00
6.00 6.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
.25 .25
1.00 1.00
.25 .25
1.00 1.00
26.75 25.95
CAPITAL OUTLAY:
4,170,905 5,309,901 6,008,574
Pressure Sensors (SCADA)
GAC Caps
Water Chemical Feed System
Safe Drinking Water Act Imprv
Flocculator Replacement
Water Meters
Radios, Portable
Metal Locator - Stop Box
Camcorder
Audio Visual Presentation Eq.
Water Softener
Chair, Desk
Typewriter
FY98
30,000
100,000
30,000
100,000
15,000
70,000
1,800
4,000
1,000
30O
2,500
1,550
500
356,650
TRANSFER TO:
Water CIP Projects 170,000
1997 Revenue Bonds 1,109,000
1988 G.0. Bonds 34,201
1990 G.O. Bonds 41,778
1992 GO Ref%~nding 85/86 99,957
1996 G.O. Bonds 524,913
1995 G.O. Bonds 620,171
1994 G.O. Bonds 202,899
Improvement Reserve 136,000
2,938,919
Beginning Balance
Transfer from Water Fund
Total Receipts
WATER DEPR, EXT & IMPR RES
PROPOSED BUDGET FOR F¥98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION
1,202,592 1,338,592 1,474,592 1,610,592
136,000 136,000 136,000 136,000
136,000 136,000 136,000 136,000
Ending Balance 1,338,592 1,474,592 1,610,592
1,746,592
FY00
PROJECTION
1,746,592
136,000
136,000
1,882,592
Beginning Balance
Bond Ordinance Transfers
Total Receipts
Capital Outlay
Total Expenditures
Ending Balance
PERSONAL SERVICES:
BOND & INTEREST SINKING - 2/96
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR
ACTUAL ESTIMATE REQUEST PROPOSED
0 0 299,500
0 299,500 1,109,000
0 299,500 1,109,000
0 0 1,109,000 1,109,000
0 0 1,109,000 1,109,000
0 299,500 299,500
--- FTE ---
FY97 FY98
.00 .00
CAPITAL OUTLAY:
1 Rev Bond Interest Exp
FY99
PROJECTION
299,500
1,109,000
1,109,000
1,109,000
1,109,000
299,500
FY00
PROJECTION
299,500
1,109,000
1,109,000
1,109,000
1,109,000
299,500
FY98
1,109,000
1,109,000
Beginning Balance
Bond Ordinance Transfers
Total Receipts
Capital Outlay
Total Expenditures
Ending Balance
BOND & INTEREST SINKING - 2/98
PROPOSED BUDGET FOR F¥98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION
0 0 0 0
0 0 0 660,667
0 0 0 660,667
0 0 0 0 0
0 0 0 0 0
0 0 0 660,667
FY00
PROJECTION
660,667
1,982,000
1,982,000
1,982,000
1,982,000
660,667
- iO0 -
Beginning Balance
Refuse Collection Fees
RecyclinD Curbside Collection
Refuse Stickers
Recycling Revenues
Interest Income
Miscellaneous Revenue
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers
Total Expenditures
REFUSE COLLECTION OPERATIONS
PROPOSED BUDGET FOR F¥98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR
ACTUAL ESTIMATE REQUEST PROPOSED
361,342 364,018 422,359
1,340,054 1,441,000 1,350,000
365,681 421,000 421,000
13,549 0 36,000
93,317 90,000 90,000
23,863 5,000 12,000
132 0 0
1,836,596 1,957,000 1,909,000
672,859 760,128 821,920 821,920
28,550 37,135 37,266 29,266
1,014,009 1,021,411 1,037,332 1,037,332
98,502 59,985 1,800 1,800
20,000 20,000 19,563 19,563
1,833,920 1,898,659 1,917,881 1,909,881
Ending Balance 364,018 422,359 421,478
PERSONAL SERVICES:
CLERK/TYPIST - SOLID WASTE
M.W. I - REFUSE
M.W. II - REFUSE
ASST SUPT - SOLID WASTE
SOLID WASTE SUPT
~-- FTE ---
FY97 FY98
.50 .75
7.00 7.00
11.00 11.00
.75
.50
19.00 19.50
CAPITAL OUTLAY:
2 Radios, Portable
FY99
PROJECTION
421,478
1,350,000
421,000
36,000
90,000
12,000
0
1,909 000
868,401
30,146
1,086,640
0
19,563
2,004,750
325,728
FY00
PROJECTION
325,728
1,445,000
450,000
36,000
90,000
12,000
0
2,033,000
946,826
31,052
1,125,024
0
19,563
2,122,465
236,263
FY98
1,800
1,800
TRANSFER TO:
Repay for 3 Recycling Trucks
19,563
19,563
- 101 -
LANDFILL OPERATIONS
PROPOSED BUDGET FOR FY98 - FY00
Beginning Balance
Landfill Fees
Recycled Solid Waste
Interest Income
A/R Interest
Miscellaneous Revenue
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers
Total Expenditures
FY96 FY97
ACTUAL ,ESTIMATE
2,071,665 1,433,221
3,143,901 3,200,000
218,947 100,000
104,739 55,000
2,673 0
3,744 5,000
3,474,004 3,360,000
480,990 544,626
28,923 23,868
991,766 1,131,574
10,769 1,996
2,600,000 1,700,000
4,112,448 3,402,064
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
1,391,157 1,096,719 778,967
3,115,000 3,115,000 3,115,000
155,000 155,000 155,000
90,000 90,000 90,000
0 0 0
0 0 0
3,360,000 3,360,000 3,360,000
548,775 533,079 563,262 614,308
39,127 39,127 40,305 41,516
1,352,708 1,316,732 1,339,185 1,362,666
66,000 65,500 35,000 0
1,700,000 1,700,000 1,700,000 1,700,000
3,706,610 3,654,438 3,677,752 3,718,490
Ending Balance
1,433,221 1,391,157
1,096,719 778,967 420,477
PERSONAL SERVICES:
SCALEHOUSE OPERATOR
CLERK/TYPIST - SOLID WASTE
M.W. I - LANDFILL
M.W. II - LANDFILL
SR CLERK/TYPIST - WASTEWATER
M.W. III- LANDFILL
SR M.W. - LANDFIILL
CIVIL ENGINEER
WASTEWATER TREATMENT SUPT
SOLID WASTE SUPT
--- FTE ---
FY97 FY98
2.00 2.00
.SO
1.00 1.00
3.00 3.00
.25
3.00 3.00
1.00 t.00
1.00 1.00
.25
.50
12.00 11.50
CAPITAL OUTLAY: FY98
Lockers 600
Micro Computer 3,000
Desk 800
Workstation 1,500
File 300
Chair, Cashier / Lab Tech. 500
Scalehouse Improvements 13,000
Steam Cleaning Station 10,000
Seeder 12,000
Radios, Portable 1,800
Water Softener 1,500
Wire Welder 2,000
Freon Recovery Sys. 5,000
Groundwater Monitoring Instru. 5,000
Floor Jack 3,500
Signs / Barricades 5,000
65,500
TRANSFER TO:
Transfer-Capital Reserve
1,700,000
1,700,000
- 102 -
Beginning Balance
Interest Income
Total Receipts
Ending Balance
LANDFILL CLOSE-PERPETUAL CARE
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
273,881 290,684
16,803 3,000
16,803 3,000
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
293,684 308,684 324,684
15,000 16,000 17,000
15,000 16,000 17,000
290,684 293,684
308,684 324,684 341,684
Beginning Balance
State Surcharge
Interest Income
Total Receipts
Commodities
Services And Charges
Transfers
Total Expenditures
Ending Balance
SOLID WASTE SURCHARGE RESERVE
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
196,951 207,318 207,319 184,064 155,655
71,375 70,000 70,000 70,000 70,000
10,902 4,000 10,000 10,000 10,000
82,277 74,000 80,000 80,000 80,000
680 3,000~ 1,007 1,007 1,037 1,068
41,010 33,999 41,138 41,138 42,372 43,644
30,250 37,000 61,110 61,110 65,000 69,700
71,910 73,999 103,255 103,255 108,409 114,412
207,318 207,319 184,064 155,655 121,243
TRANSFER TO:
JCCOG, Solid Waste Planner 36,110
JCCOG, Solid Waste Grant 25,000
61,110
Beginning Balance
Interest Income
Interfund Loan
Total Receipts
Services And Charges
Capital Outlay
Transfers
Total Expenditures
Ending Balance
LANDFILL REPLACEMENT RESERVE
PROPOSED BUDGET FOR F¥98 - FY00
FY96 FY97
ACTUAL ESTIMATE
2,842,739 3,774,301
201,084 90,000
2,670,500 1,814,250
2,871,584 1,904,250
0 200,431
0 0
1,940,022 1,114,706
1,940,022 1,315,137
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
4,363,414 4,886,237 6,834,060
180,000 180,000 180,000
1,842,823 1,842,823 1,842,823
2,022,823 2,022,823 2,022,823
0 0 0 0
0 0 75,000 175,000
1,500,000 1,500,000 0 0
1,500,000 1,500,000 75,000 175,000
3,774,301 4,363,414
4,886,237 6,834,060 8,681,883
TRANSFER TO:
Landfill Cell
Capital Projects Transfer
1,300,000
200,000
1,500,000
103 -
BeginninD Balance
Landfill Fees
Interest Income
Total Receipts
Personal Services
Commodities
Services And Charges
Total Expenditures
EndinD Balance
LANDFILL SPEC. CLEANUP RESERVE
PROPOSED BUDGET FOR F¥98 - F¥00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
101,353 181,760 205,983 269,778 333,324
143,677 130,000 138,000 138,000 138,000
5,312 0 5,000 5,000 5,000
148,989 130,000 143,000 143,000 143,000
507 180 532 532 550 581
6 2,747 9 9 9 9
68,069 102,850 78,664 78,664 78,895 79,133
68,582 105,777 79,205 79,205 79,454 79,723
181,760 205,983 269,778 333,324 396,601
Beginning Balance
Landfill Fees
Interest Income
Total Receipts
Ending Balance
LANDFILL ASSUR. CLOSURE RESRV.
PROPOSED BUDGET FOR F¥98 - F¥00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
1,089,479 1,673,088 2,253,088 2,848,088 3~463,088
516,648 550,000 515,000 515,000 515,000
66,961 30,000 80,000 100,000 120,000
583,609 580,000 595,000 615,000 635,000
1,673,088 2,253,088 2,848,088 3,463,088 4,098,088
- 104 -
Beginning Balance
Rentals
Miscellaneous Revenue
Transfer: General Levy
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers
Total Expenditures
Ending Balance
PERSONAL SERVICES:
AIRPORT MANAGER
CASHIER - TREASURY
AIRPORT OPERATIONS
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
14,345 14,311 16,214 11,526 13,997
124,987 127,000 143,000 143,000 143,000
6,600 7,000 6,400 6,400 6,400
126,328 125,657 100,000 100,000 100,000
257,915 259,657 249,400 249,400 249,400
67,731 73,528 78,313 78,313 82,811 90,524
5,196 7,943 9,937 8,062 8,305 8,553
86,067 101,726 120,192 111,766 104,466 107,271
4,893 16,900 34 ,.100 4,600 0 0
94,062 57,657 51,347 51,347 51,347 51,347
257,949 257,754 293,889 254,088 246,929 257,695
14,311 16,214 11,526 13,997 5,702
--- FTE ---
FY97 FY98 CAPITAL OUTLAY: FY98
1.00 1.00 1 Runway Repairs 2,000
.50 .50 6 Chair, Lobby 2,600
1.50 1.50 4,600
TRANSFER TO:
FY97 Hanger - Loan Repaymt
S.T-Hanger Loan Repay $37430
20,000
31,347
51,347
- 105 -
Beginning Balance
Charges For Services
Bus Fares
Local Governmental Agencies
State Grants
Federal Grants
Interest Income
Miseellaneous Revenue
Transfer: Transit Levy
Transfer: General Levy
Transfer from Parking Fund
Miscellaneous Transfer
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers
Total Expenditures
TRANSIT OPERATIONS
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR
ACTUAL ESTIMATE REQUEST PROPOSED
223,068 280,985 136,951
3 72,752 78,682
639,125 781,500 779,550
27,060 26,500 30,000
278,262 266,000 250,000
264,992 250,000 192,000
17,610 6,000 10,000
213 0 0
1,401,916 1,482,171 1,520,558
269,000 395,000 420,000
90,000 90,000 90,000
-1,188 0 0
2,986,993 3,369,923 3,370,790
1,831,563 1,906,746 2,035,625 2,035,625
274,662 443,883 406,343 402,343
734,669 974,500 869,203 874,203
27,052 188,828 101,000 5,000
61,130 0 0 0
2,929,076 3,513,957 3,412,171 3,317,171
Ending Balance
280,985 136,951 190,570
PERSONAL SERVICES:
ACCOUNT CLERK - TRA/gSIT
M.W. II - TRANSIT
MASS TRANSIT OPERATOR
PARTS/DATA ENTRY CLERK
M.W. III- TRANSIT
MECHANIC I
BODY REPAIR MEC"P~NIC
MECHANIC II
MECHANIC III
SRMECHANIC
TRANSIT SHOP SUPERVISOR
TRANSIT OPERATIONS SUPV
TRANSIT MANAGER
PARKING AIqD TRANSIT DIRECTOR
M.W. I - TRANSIT FACILITY
M.W. I - TR3%NSIT
ACCOUNT CLERK - TRANSIT
MASS TRANSIT OPERATOR
--- FTE ---
FY97 FY98
1.00
1.00 1.00
19.00 19.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
2.00 2.00
1.00 1.00
.50 .50
.50 .50
2.25 2.25
1.00
14.25 14.25
48.50 49.50
CAPITAL OUTLAY:
1 Carpet
FY99
PROJECTION
190,570
82,163
779,550
30,000
250,000
144,000
10,000
0
1,589,585
534,000
90,000
0
3,509,298
2,153,865
408,124
903,673
0
0
3,465,662
234,206
FY00
PROJECTION
234,206
87,483
779,550
30,000
250,000
48,000
10,000
0
1,621,776
734,000
90,000
0
3,650,809
2,355,809
414,079
933,887
0
0
3,703,775
181,240
FY98
5,000
5,000
Beginning Balance
Federal Grants
Interest Income
Transfer From Transit Fund
Total Receipts
Services And Charges
Capital Outlay
Transfers
Total Expenditures
Ending Balance
TRANSIT REPLACEMENT RES
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
478,657 614,326
0 233,100
489 o
60,000 0
60,489 233,100
68 5,000
35,572 278,500
-110,820 535,870
-75,180 819,370
-- FY98 BUDGET --
DEPT. CITY M~R FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
28,056 28,056 28,056
0 0 0
0 0 0
0 0 0
0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
0 0 0 0
614,326 28,056
28,056 28,056 28,056
- 106 -
BROADBAND TELECOMMUNICATIONS
PROPOSED BUDGET FOR FY98 - FY00
Beginning Balance
Charges For Services
Interest Income
Miscellaneous Revenue
Cable Franchise Fee
Miscellaneous Transfer
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers
Total Expenditures
FY96 FY97
ACTUAL ESTIMATE
133,298 130,918
4,149 0
10,746 8,000
3,369 0
309,344 294,000
11,494 0
339,102 302,000
193,592 199,425
4,758 6,893
48,741 44,227
20,391 10,500
74,000 50,365
341,482 311,410
--.FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
121,508 107,984 91,650
0 0 0
10,000 10,000 10,000
0 0 0
315,000 315,000 315,000
0 0 0
325,000 325,000 325,000
216,894 216,894 228,680 248,616
7,097 7,097 7,311 7,529
52,456 50,755 52,103 53,492
12,000 12,000 0 0
51,778 51,778 53,240 55,200
340,225 338,524 341,334 364,837
Endin~ Balance
130,918 121,508
107,984 91,650 51,813
PERSONAL SERVICES:
PRODUCTION ASSISTANT
INTERACTIVE SPECIALIST
PRODUCTION COORDINATOR - BTC
CABLE TV ADMINISTRATOR
--- FTE ---
FY97 FY98
1.00 1.00
1.00 1.00
1.00 1.00
.60 .60
3.60 3.60
CAPITAL OUTLAY:
1 Micro Computer, Laptop
i Micro Computer
i Digitizer, BBT
I Video Edit System - BBT
2 Television
2 Video Recorder - CST'S
50 Cart
2 SVHS/VCR
TRANSFER TO:
A.V. Library Lab
Equip. Replacement Reserve
41,778
10,000
51,778
FY98
1,500
2,000
2,000
3,000
1,000
1,000
500
1,000
12,000
- 107 -
Beginning Balance
Cable Franchise Fee
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers
Total Expenditures
Ending Balance
PERSONAL SERVICES:
COMMUNITY PROGRAMMER
LOCAL ACCESS PASSeTHROUGH
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
21,841
21,841 116,000
21,841 116,000
0
0 0
0 0
0 0
0 22,079
0 22,079
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
115,762 146,799 178,270
98,000 98,000 98,000
98,000 98,000 98,000
39,368 39,368 41,632 45,452
2,100 2,100 2,164 2,229
22,070 22,070 22,733 23,414
3,425 3,425 0 0
0 0 0 0
66,963 66,963 66,529 71,095
21,841 115,762
146,799 178,270 205,175
-~- FTE
FY97 FY98
1.00
.00 1.00
CAPITAL OUTLAY: FY98
1 Chair, Task 525
1 Bookcase 300
1 Tripod 800
3 Hand lights 1,000
3 Microphone 500
I Audio Mixer 300
3,425
Beginning Balance
Cable Franchise Fee
Total Receipts
Services And Charges
Total Expenditures
Ending Balance
PUBLIC ACCESS
PROPOSED BUDGET FOR FY98
FY96 FY97
ACTUAL ESTIMATE
0 76,647
114,970 153,000
114,970 153,000
38,323 229,647
38,323 229,647
- FY00
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
0 0 0
164,433 166,534 171,196
164,433 166,534 171,196
164,433 164,433 166,534 171,196
164,433 164,433 166,534 171,196
76,647 0
0 0 0
- 108-
Beginning Balance
Interest Income
Transfer From BTC
Total Receipts
Commodities
Capital Outlay
Total Expenditures
Ending Balance
BBT EQUIPMENT REPLACE. RES.
PROPOSED BUDGET FOR FY98 - F¥00
FY96 FY97
ACTUAL ESTIMATE
42,739 43,469
2,519 0
10,000 10,000
12,519 10,000
98 0
11,691 3,000
11,789 3,000
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
50,469 60,326 70,179
0 0 0
10,000 10,000 10,000
10,000 10,000 10,000
143 143 147 151
0 0 0 0
143 143 147 151
43,469 50,469
60,326 70,179 80,028
Beginning Balance
Miscellaneous Transfer
Total Receipts
Services And Charges
Transfers
Total Expenditures
Ending Balance
CABLE REFRANCHISING
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
11,494 200,000
200,000 0
200,000 0
0 6,494
11,494 0
11,494 6,494
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
193,506 193,506 193,506
0 0 0
0 0 0
0 0 0 0
0 O 0 0
0 0 0 0
193,506 193,506 193,506
200,000 193,506
- 109 o
This page intentionally left blank.
-110-
Beginning Balance
Debt Service Levy
Interest Income
Accr Int On Bonds
Bond Ordinance Transfers
Abatements Funding
Miscellaneous Transfer
Total Receipts
Capital Outlay
Transfers
Total Expenditures
Ending Balance
PERSONAL SERVICES:
DEBT SERVICE
PROPOSED BUDGET FOR FY98
FY96 FY97
ACTUAL ESTIMATE
529,810 640,775
2,534,822 1,892,000
45,806 0'
0 49,470
1,518,978 1,440,368
691,597 1,076,272
12,955 0
4,804,158 4,458,110
4,679,413 4,462,958
13,780 47,661
4,693,193 4,510,619
- FY00
-- FY98 BUDGET
DEPT CITY MGR
REQUEST PROPOSED
4,231,458
0
4,231,458
588,266
2,833,753
0
1,393,856
1,058,692
0
5,286,301
5,444,208
0
5,444,208
640,775 588,266
430,359
--- FTE ---
FY97 FY98
.00 .00
CAPITAL OUTLAY:
9 Principal
1 9 MIL GO ISSUE
9 G.O. Bond Interest Exp
1 97 G0 BOND ISSUE
FY99
PROJECTION
430,359
3,400,617
0
0
1,346,549
1,014,641
200,000
5,961,807
5,961,807
200,000
6,161,807
230,359
FY00
PROJECTION
230,359
4,097,200
0
1,286,032
1,004,435
200,000
6,587,667
6,587,667
200,000
6,787,667
30,359
FY98
3,030,000
450,000
1,201,458
762,750
5,444,208
-111 -
GENERAL OBLIGATION
Multi-Purpose &
*Water Computer
System
Multi-Purpose &
*Sewer
Construction
Multi-Purpose &
*Sewer/Water
Construction
Multi-Purpose &
*Sewer Construction
Multi-Purpose &
Water Construction
*Special Assessment
Refunded the Callable
Portion of the 1985
& 1986 GO Bond issues
Multi-Purpose &
* Sewer/Water
Construction
Multi-Purpose &
*Sewer/Water
Construction
Water Construction
Multi-Purpose
Multi-Purpose
Multi-Purpose
Multi-Purpose
Less: Amount paid
from abatements &
fund balance
Total Direct Tax
Levy Obligation
DATE OF
ISSUE
DEBT SERVICE FUND
SUMMARY OF EXPENDITURES
FY98 THROUGH FY2000
PRINCIPAL
AMOUNT OUTSTANDING
ISSUED 1-JUL-97
02-88 1,260,000 135,000
12-89 2,960,000 900,000
12-90 2,300,000 900,000
-PRINCIPAL ANDINTEREST DUE-
FY98 FY99 FY2000
143,640 0 O
354,300 336,300 318,300
279,450 266,175 252,675
9-91 2,340,000 1,125,000 288,000 275,400 262,800
6-92 4,870,000 2,170,000 507,818 504,055 503,555
6-94 7,370,000 5,125,O00 989,750 955,063 895,375
4-95 8,500,000 7,080,000
3-96 6,100,000 5,950,000
6/96 295,000 260,000
3-97** 10,000,O00 10,000,000
3-98'* . 7,250,000 0
3-99** 7,000,000 0
33,645,000
1,065,587 1,030,O86 994,586
524,913 515,913 531,575
78,000 74,750 71,500
1,212,750 1,027,127 996,750
0 976,938 827,406
O O 933,145
5,444,208 5,961,807 6,587,667
2,452,548 2,361,190 2,290,467
2,991,660 3,600,617 4,297,200
*Debt Service paid from each fund.
* *Projected issues.
-112-
Beginning Balance
Employee Benefits Levy
University Fire Contract
Interest Income
General Fund Transfer
Miscellaneous Transfer
Total Receipts
Personal Services
Services And Charges
Transfers
Total Expenditures
OTHER EMPLOYEE BENEFITS
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
483,461 821,145
2,897,797 3,326,729
78,540 80,504
25,177 0
200,000 200,000
595,000 457,000
3,796,514 4,064,233
42,907 53,903
111,930 151,005
3,303,993 3,599,848
3,458,830 3,804,756
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
1,080,622 1,057,252 991,495
2,966,000 3,270,000 31545,000
81,230 83,668 86,177
8,000 8,000 8,000
200,000 0 0
480,000 575,000 625,000
3,735,230 3,936,668 4,264,177
36,419 36,419 38,130 40,762
143,415 143,415 147,719 152,151
3,578,766 3,578,766 3,816,576 4,697,121
3,758,600 3,758,600 4,002,425 4,890,034
Ending Balance
821,145 1,080,622
1,057,252 991,495 365,638
PERSONAL SERVICES:
ASST FINANCE DIRECTOR
ADMINISTRATIVE SECRETARY
--- FTE ---
FY97 FY98
.15 .15
.23 .23
.38 .38
CAPITAL OUTLAY:
FY98
TRANSFER TO:
Police Criminal Invest Trans 56,607
Fire Training Transfer 7,799
General Fund Benefits 2,766,000
Community Services Bureau 14,302
Police Patrol Transfers 358,330
Police Records Transfer 10,251
Fire Administration Transfer 20,873
Fire Suppression Transfer 317,309
Police Administration Trans. 11,612
Hazardous Materials Oper. 8,519
Jo. Co. Task Force Grant 7,164
3,578,766
Beginning Balance
Interest Income
Miscellaneous Revenue
Total Receipts
Services And Charges
Transfers
Total Expenditures
Ending Balance
PUBLIC SAFETY RESERVE
PROPOSED BUDGET FOR FY98 -
FY96 FY97
ACTUAL ESTIMATE
3,510,315 4,101,570
1,165,284 120,000
24,359 0
1,189,643 120,000
3,388 215
595,000 457,000
598,388 457,215
FY00
-- FY98 BUDGET
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
3,764,355 3,440,785 3,022,107
160,000 160,000 160,000
0 0 0
160,000 160,000 160,000
3,570 3,570 3,678 3,789
480,000 480,000 575,000 625,000
483,570 483,570 578,678 628,789
4,101,570 3,764,355
3,440,785 3,022,107 2,553,318
TRANSFER TO:
TO Fire Employee Benefit
To Police Employee Benefit
140,000
340,000
480,000
-113-
CITY OF IOWA CITY
EMPLOYEE BENEFITS FUND
SUMMARY OF EXPENDITURES
FY95 FY96 FY97 FY98 FY99 FY2000
ACTUAL ACTUAL BUDGET BUDGET PROJECTED PROJECTED
..... ~ .......... ~ .......... ~ .......... ~ .......... ~ .......... ~ .....
Costs Budgeted in Employee Benefits Fund
Police & Fire Pension and Retirement
General Fund Employee Benefits
Workers Compensation
Unemployment Insurance
Loss Reserve Transfer
Miscellaneous Transfers & Expenses
Staff Support
Police & Fire Retirement-Chapter 410
Transfer to General Fund-27 pay period
TOTAL TRUST & AGENCY FUND BENEFITS
702,602 654,580 868,018 812,766 899,640 989,605
2,520,785 2,649,413 2,731,830 2,766,000 2,916,936 3,107,516
46,503 33,101 84,049 62,150 64,015 65,935
31,409 19,360 4,806 20,522 21,138 21,772
56,699 52,497 52,500 52,500 54,075 55,697
4,417 6,972 16,650 8,243 8,491 8,747
16,142 18,006 20,103 21,419 22,680 24,848
29,448 24,901 33,800 15,000 15,450 15,914
600,000
3,408,005 3,458,830 3,811,756 3,758,600 4,002,425 4,890,034
Costs Budgeted in Employee Benefits Fund
FICA
IPERS
Health, Life & Disability Insurance
TOTAL GENERAL FUND BENEFITS
Paid from General Tax Levy
PAID FROM EMPLOYEE BENEFITS TAX LEVY
631,966
397,939
1,592,180
2,622,085
101,300
2,520,785
654,830 767,384 813,428 894,774
429,815 477,997 506,682 557,351
1,639,638 1,792,202 1,871,826 1,955,391
2,724,283 3,004,953 3,037,583 3,191,936 3,407,516
74,870 200,000 271,683 275,000 300,000
2,649,413 2,804,953 2,766,000 2,916,936 3,107,516
Employer's Contribution Rate
Police Retirement 17.66 % 17.00% 17.00% 17.00% 17.00%
Fire Retirement 17.66% 17.00% 17.00% 17.00% 17.00%
FICA 7.65% 7.65% 7.65% 7.65% 7.65%
IPERS 5.75% 5.75% 5.75% 5.75% 5.75%
Police & Fire Retirement - The State of Iowa adminsters the Police & Fire Retirement Fund.
FICA - Rate is expected to remain at 7.65%. Maximum salary covered on the social security portion is 965,400 for Calendar
Year 1997.
IPERS - The rate remains at 5.75%; the maximum salary cap was eliminated-effective January 1, 1997.
-114-
Beginning Balance
Road Use Tax
Interest Income
Miscellaneous Transfer
Total Receipts
Services And Charges
Transfers
Total Expenditures
ROAD USE TAX
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR
ACTUAL ESTIMATE REQUEST PROPOSED
4,136,195 4,937,262 1,315,992
3,990,756 4,000,000 4,100,000
214,931 100,000 180,000
26,900 0 0
4,232,587 4,100,000 4,280,000
1,350 1,865 1,300 1,300
3,430,170 7,719,405 4,305,049 4,305,049
3,431,520 7,721,270 4,306,349 4,306,349
Ending Balance 4,937,262 1,315,992 1,289,643
TRANSFER TO:
Traffic Engineering 754,179
Streets Maintenance 2,145,857
Capital Projects 1,263,000
PIN Prog. RUT Projects 7,500
Forestry-Parkway Mtce. 35,513
Transfer-JCCOG Trans 99,000
4,305,049
FY99
PROJECTION
1,289,643
4,200,000
175,000
0
4,375,000
1,339
4,492,572
4,493,911
1,170,732
FY00
PROJECTION
1,170,732
4,300,000
170,000
0
4,470,000
1,379
4,566,881
4,568,260
1,072,472
-115-
TRANSFERS/ PROJECTS
(JPE~A'I IN~ I i~ANSFEi~$:
MISCELLANEOUS
TRANSFER - GF STREETS
TRANSFER - GF TRAFFIC ENGINEERING
TRANSFER - GF FORESTRY
TRANSFER - GF PIN GRANT
TRANSFER - JCCOG - TRANS PLANNING
SUBTOTAL OPERATING TRANSFERS
ROAD USE TAX FUND
DETAIL OF TRANSFERS
FY 1996 FY 1997
ACTUAL BUDGET
FY 1998
PROJ.
FY 1999
PROJ.
FY 2000
PROJ.
1,350 1,865 1,300 1,339 1,379
1,513,911 2,063,993 2,145,857 2,161,003 2,287,301
777,579 900,401 754,179 781,069 815,780
30,855 33,940 35,513 38,000 41,800
7,500 7,500 7,500
49,833 66,000 99,000 105,000 112,500
2,373,528 3,068,199 3,043,349 3,093,911 3,266,260
CAPITAL PROJECTS TRANSFERS:
HWY. 6 SIDEWALK/DRAINAGE
INDUSTRIAL PK RD DITCH MTCE
SOUTH GILBERT STORM SEWER
HY-VEE STORM SEWER
N. SUMMIT ST. ALLEY EMBANKMENT
SOUTHGATE AVENUE EXTENSION
DODGE STREET PAVING
MANOR / NORMANDY SECOND. ACCESS
MAIDEN LANE ST. IMPROVEMENTS
MAIDEN LANE PEDESTRIAN BRIDGE
HWY. 6 WEST (CORALVILLE STRIP)
TRAFFIC SIGNALS
MELROSE AVENUE
MELROSE AVE. - WEST HIGH TO 218
WILLOW ST.-MUSCATINE/BROOKSIDE
1ST AVE-MUSCATINE/BRADFORD
1ST AVE-RALSTON CREEK/MUSCATINE
WOOLF AVE-NEWTON TO N. OF RIVER ST
FIRST AVE-D ST TO MUSCATINE
ROHRET ROAD IMPROVEMENTS
ROHRET ROAD PEDESTRIAN BRIDGE
BURLINGTON/GILBERT INTERSECTION
SYCAMORE ST-BURNS TO CITY LIMITS
DODGE ST.-ACT/OLD DUB RD INT
TRAFFIC CALMING
HWY. I-MORMON TREK INTERSECTION
MORMON TREK/ROHRET ROAD
BURLINGTON/MADISON TO GILBERT
EXTRA WIDTH SIDEWALK
OVERWIDTH PAVING PROJECTS
CURB RAMPS- A.D. A.
FY93-4 ASPHALT OVERLAY
ANNUAL'ASPHALT & CHIP SEAL
SOCCER SITE ACCESS ROAD
MADISON STREET PAVING
RIVER STREET PAVING
FOSTER ROAD
HWY. 965 EXTENSION
WATERFRONT DRIVE RR CROSSING
GILBERT ST. RAILROAD CROSSING
1ST AVE/IAIS RR CROSSING IMPROV
SCOTT BLVD. / IAIS RR IMPROV
BROOKSIDE BRIDGE
SUMMIT ST. BRIDGE REPLACEMENT
WOOLF AVE. BRIDGE RECONSTRUCTION
BURLINGTON ST. BRIDGE-SOUTH
BURLINGTON ST. DAM SAFETY
217
129,008
219
25,807
1,252
3,577
64,737
41,783
120,400
62
69,918
78,819
85
21,605
128,128
4
8,742
23,475
18,627
37,311
56
39,043
8,259
741
333
17,984
2,650
5,405
14,123
6,957
3,116
20,000
5,656
525,870
54,500
587,047
25,000
133,007
274,680
388,779
150,000
50,000
41,258
5,500
23,548
26,373
197,274
285,715
282,741
73,511
100,000
9,516
7,990
40,250
35,500
13,500
74,095
45,877
53,043
85,000
104,000
50,000
50,000
15,000
25,000
108,000
308,000
20,000
50,000
136,000
131,000
50,000
15,000
25,000
112,000
320,000
125,000
20,000
107,000
50,000
50,000
15,000
25,000
116,000
333,000
20,000
-116-
TRANSFERS/ PROJECTS
MI=LI~OSP_.. AVI:::.
MISCELLANEOUS PROJECTS
IOWA RIVER TRAIL SYSTEM-
IMU / IOWA AVE
IA RIVER TR.-WATER PLANT / TAFT
RAILROAD TUNNELING
DODGE ST-GOVERNOR TO DUBQ RD-
PROPERTY ONLY
HVVY 1-SUNSET RIGHT
HWY 6-LEFT TURN AT FIRST
HWY 1/HWY6/RIVERSIDE DR DUAL LEFT
TURN LANES
RIVER ST-RIVERSIDE TO WOOLF
WATERFRONT DRIVE-N OF SOUTHGATE AVE
COURT ST EXTENDED PHASE I
EAST WEST ARTERIAL-N SIDE-
PHASE III
HVVY 6 SIDEWALK AND DRAINAGE
IOWA AVE STREETSCAPE
BURLINGTON ST BRIDGE WIDENING-
RALSTON CREEK
GILBERT-HVVY 6 DUAL LEFT TURN LANES
EAST WEST PARKVVAY (SYCAMORE TO
DETENTION BASIN)
MEADOW ST BRIDGE
BENTON-ORCHARD TO OAKNOLL
DUBUQUE/CHURCH LEFT TURN BAYS
LOWER MUSCATINE-FRANKLIN TO
DEFOREST
SUBTOTAL - TRANSFER TO ClP
GRAND TOTAL ROAD USE TAX FUND
ROAD USE TAX FUND
DETAIL OF TRANSFERS
FY 1996 FY 1997
ACTUAL BUDGET
128,398 402,225
1,565
50,000 -
53O,5OO
8,70~ -
FY 1998
PROJ.
25,000
25,000
25,000
42,000
146,000
78,000
60,000
153,000
75,000
58,000
FY 1999
PROJ.
75,000
88,000
56,000
90,000
FY 2000
PROJ.
75,000
78,000
300,000
100,000
140,000
1,057,992 4,655,071 1,263,000 1,400,000 1,302,000
3,431,520 7,721,270 4,306,349 4,493,911 4,568,260
-117-
JCCOG
PROPOSED BUDGET FOR FY98 -
RECEIPTS:
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
Charges For Services 2,036 500 500
Local Governmental Agenci 77,711 84,345 78,413
State Grants 60,007 66,970 85,979
Miscellaneous Revenue 23 0 0
Road Use Tax 49,833 66,000 99,000
Non Oper Admin Transfer 73,562 85,500 93,646
Transfer from Landfill 30,250 37,000 61,110
Miscellaneous Transfer 0 2,858 0
Total 293,422 343,173 418,648
FY00
FY99 FY00
PROJECTION PROJECTION
500 500
82,419 86,274
91,349 96,790
0 0
105,000 112,500
99,372 108,452
65,000 69,700
0 0
443,640 474,216
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers Out
Total
PERSONAL SERVICES:
TECHNICAL ASSISTANT - PCD
ASSOCIATE PLANNER
HU~t%N SERVICES COORDINATOR
SOLID WASTE PIJUNNER
ADMINISTP~ATIVE SECRETARY
ASST PCD DIRECTOR/JCCOG EX D
-- FY98 BUDGET --
FY96 FY97 DEPT
ACTUAL ESTIMATE REQUEST
246,208 271,073 322,838
456 3,764 3,265
51,895 62,952 96,936
840 8,181 0
13 0 0
299,412 3~5,970 423,039
--- FTE
FY97 FY98
.10 .10
1.50 2.50
1.00 1.00
1.00 1.00
.20 .20
1.00 1.00
4.80 5.80
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
322,838 341,726 374,111
3,265 3,363 3,462
95,201 97,262 99,386
0 0 0
0 0 0
421,304 442,351 476,959
CAPITAL OUTLAY:
FY98
JCCOG ADMINISTRATION
PROPOSED BUDGET FOR FY98 -
FY98
FY96 FY97 PROPOSED
RECEIPTS: ACTUAL ESTIMATE BUDGET
Local Governmental Agenci 8,752' 11,985 7,000
State Grants 15,000 19,470 20,054
Non Oper Admin Transfer 28,250 30,500 33,000
Miscellaneous Transfer 0 2,858 0
Total 52,002 64,813 60,054
FYO 0
FY99 FY00
PROJECTION PROJECTION
7,000 7,000
20,656 21,276
36,000 40,000
0 0
63,656 68,276
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
-- FY98 BUDGET
FY96 FY97 DEPT
ACTUAL ESTIMATE REQUEST
44,565 50,847 49,636
177 453 855
7,500 8,274 9,396
0 8,181 0
52,242 67,755 59,887
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
49,636 52,597 57,734
855 880 905
9,396 9,679 9,972
0 0 0
59,887 63,156 68,611
PERSONAL SERVICES:
TECHNICAL ASSISTANT ~ PCD
ADMINISTRATIVE SECRETARY
ASST PCD DIRECTOR/JCCOG EX D
--- FTE ---
FY97 FY98
.10 .10
.20 .20
.50 .50
.80 .80
CAPITAL OUTLAY:
FY98
-118-
JCCOG, TRANSPORTATION PLANNING
PROPOSED BUDSET FOR FY98 - FY00
RECEIPTS
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
FY99 FY00
PROJECTION PROJECTION
Charges For Services 16 0 0
Local Governmental Agsnci 21,362 21,230 25,241
State Grants 45,007 47,500 65,925
Road Use Tax 49,833 66,000 99,000
Total 116,218 134,730 190,166
0 0
26,819 28,105
70,693 75,514
105,000 112,500
202,512 216,119
EXPENDITURES:
Personal Services
Commodities
Services And Charyes
Total
PERSONAL SERVICES:
ASSOCIATE PLANNER
ASST PCD DIRECTOR/JCCOG EX D
FY96 FY97
ACTUAL ESTIMATE
106,831 116,584
734 1,969
10,355 16,021
117,920 134,574
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
165,536 165,536 175,229 191,798
1,561 1,561 1,607 1,654
25,410 23,675 24,369 25,084
192,507 190,772 201,205 218,536
--- FTE
FY97 FY98 CAPITAL OUTLAY:
1.50 2.50
.50 .50
2.00 3.00
FY98
JCCOG HUMAN SERVICES
PROPOSED BUDGET FOR FY98 - FY00
FY98
FY96 FY97 PROPOSED
RECEIPTS: ACTUAL ESTIMATE BUDGET
Charges For Services 2,020 500 500
Local Governmental Agenci 13,270 15,670 15,370
Miscellaneous Revenue 23 · 0 0
Non Oper Admin Transfer 34,817 45,500 49,300
Total 50,130 61,670 65,170
FY99 FY00
PROJECTION PROJECTION
500 500
16,228 17,138
0 0
51,686 56,416
68,414 74,054
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers Out
Total
-- FY98 BUDGET --
FY96 FY97 DEPT
ACTUAL ESTIMATE REQUEST
44,639 51,029 53,458
-733 579 539
4,945 11,159 10,985
627 0 0
13 0 0
49,491 62,767 64,982
CITY MGR FY99 FY00
PROPOSED PROJECTION PROJECTION
53,458 56,532 61,828
539 556 573
10,985 11,302 11,628
0 0 0
0 0 0
64,982 68,390 74,029
PERSONAL SERVICES:
HUMAN SERVICES COORDINATOR
--- FTE ---
FY97 FY98
1.00 1.00
1.00 1.00
CAPITAL OUTLAY:
FY98
-119-
JCCOG, SOLID WASTE MGMT
PROPOSED BUDGET FOR FY98 - FY00
RECEIPTS:
FY98
FY96 FY97 PROPOSED
ACTUAL ESTIMATE BUDGET
FY99 FY00
PROJECTION PROJECTION
Local Governmental Agenci 22,179 22,920 23,438
Transfer from Landfill 30,250 37,000 61,110
Total 52,429 59,920 84,548
24,787 26,218
65,000 69,700
89,787 95,918
EXPENDITURES:
Personal Services
Commodities
Services And Charges
Capital Outlay
Total
FY96 FY97
ACTUAL ESTIMATE
50,173 52,613
278 763
3,582 5,190
213 0
54,246 58,566
-- FY98 BUDGET -~
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
54,208 54,208 57,368 62,751
310 310 320 330
32,435 32,435 32,641 32,853
0 0 0 0
86,953 86,953 90,329 95,934
PERSONAL SERVICES:
SOLID WASTE PLANNER
--- FTE ---
FY97 FY98 CAPITAL OUTLAY:
1.00 1.00
1.00 1.00
FY98
JCCOG, ECICOG ASSESSMENTS
PROPOSED BUDGET FOR FY98 - FY00
RECEIPTS:
Local Governmental Agenci
Non Oper Admin Transfer
Total
FY98
FY96 FY97 PROPOSED
AC%VJAL ESTIMATE BUDGET
12,148 12,540 7,364
10,495 9,500 11,346
22,643 22,040 18,710
FY99 FY00
PROJECTION PROJECTION
7,585 7,813
11,686 12,036
19,271 19,849
EXPENDITURES:
Services And Charges
Total
FY96 FY97
ACTUAL ESTIMATE
25,513 22,308
25,513 22,308
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
18,710 18,710 19,271 19,849
18,710 18,710 19,271 19,849
- 120 -
Beginning Balance
Comm Dev Block Grt
Building Rentals
Miscellaneous Revenue
Loan Repayments
Miscellaneous Transfer
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers
Total Expenditures
CDBG, METRO ENTITLEMENT
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
-7,265 -10,402 194 857 735
1,075,180 933,000 1,047,000 995,000 999,300
3,750 0 0 0 0
56,202 43,268 50,000 50,000 50,000
68,787 0 0 0 0
240,302 0 0 0 0
1,444,221 976,268 1,097,000 1,045,000 1,049,300
211,667 186,635 188,479 188,479 199,249 217,548
2,469 2,067 2,323 2,323 2,395 2,468
229,052 36,243 237,805 237,805 193,478 199,292
804,433 740,727 666,330 667,730 650,000 630,000
199,737 0 0 0 0 0
1,447,358 965,672 1,094,937 1,096,337 1,045,122 1,049,308
Ending Balance
-10,402 194 857 735 727
PERSONAL SERVICES:
HOUSING REHAB ASSISTANT
REHAB OFFICER
ASSOCIATE PLANNER
ADMINISTRATIVE SECRETARY
COMMUNITY DEVELOPMENT COORD
PROGRAM ASSISTANT
--- FTE ---
FY97 FY98
.70 .70
.70 .70
.80 .80
.25 .25
.70 .70
.30 .30
3.45 3.45
CAPITAL OUTLAY: FY98
Land Acquisition
Non Profit Agency Assistance
CDBG Rehab Program
Micro Computer
281,160
138,570
245,000
3,000
667,730
Beginning Balance
State Grants
Federal Grants
Miscellaneous Revenue
Loan Proceeds
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Total Expenditures
Ending Balance
COMMUNITY DEVELOPMENT GRANTS
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
-38,455 -66,443
35,000 0
287,669 599,138
36,118 0
27,542 0
386,329 599,138
37,748 62,391
97 840
45,838 10,907
330,634 458,000
414,317 532,138
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
557 257 1,232
0 0 0
697,000 702,000 710,000
0 0 0
0 0 0
697,000 702,000 710,000
64,432 64,432 68,190 74,593
389 389 400 411
98,479 98,479 101,435 104,479
532,600 534,000 531,000 531,000
695,900 697,300 701,025 710,483
-66,443 557
257 1,232 749
PERSONAL SERVICES:
HOUSING REHAB ASSISTANT
REHAB OFFICER
ASSOCIATE PLANNER
CO~VfJNITY DEVELOPMENT COORD
PROGRAM ASSISTANT
--- FTE ---
FY97 FY98
.30 .30
.30 .30
.40 .40
.10 .10
.20 .20
1.30 1.30
CAPITAL OUTLAY: FY98
8 Land Acquisition 363,000
7 Housing Construction 168,000
1 Micro Computer 3,000
534,000
- t21 o
COMPUTER INFORMATION SERVICES
PROPOSED BUDGET FOR FY98 - FY00
Beginning Balance
I.S. Mini Computer Chargeback
I.S. Micro Comp Chargbk
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Total Expenditures
FY96 FY97
ACTUAL ESTIMATE
0 -5
272,666 334,674
155,600 185,992
428,266 520,666
277,146 276,263
20,704 14,485
65,919 120,935
64,502 108,979
428,271 520,662
-- FY98 BUDGET --
DEPT CITY MGR 'FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
-1 0 0
388,859 390,787 418,911
280,276 318,850 273,416
669~135 709,637 692,327
428,173 306,640 324,462 354,958
31,494 31,494 32,439 33,412
150,'060 149,250 153,736 158,357
181,750 181,750 199,000 145,600
791,477 669,134 709,637 692,327
Ending Balance
-5 -1
0 0 0
PERSONAL SERVICES:
OPERATIONS SPECIALIST
PROGRAmmeR/ANALYST
SR. PROGRAMMER/ANALYST
INFORMATION SERV COORD
SR INFO SERVICES COORD
PROGRAMMER/AN~2LYST
--- FTE ---
FY97 FY98
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
.50 .50
5.50 5.50
CAPITAL OUTLAY:
5 LAN Switch
12 Modem(s)
5 Network Hub / Connect to Oper
1 Indexing / Microfilm software
2 Software
4 Drive & RAM Upgrades
2 Micro Computer
1 Network Server
3 Routers for Wide Area Network
1 Computer/Tel., Cabling
1 ADA Accessibility Improvements
2 Chair, Desk
2 Desk
1 Workstation
1 VAX UPS System
1 Controller, VAX Cluster
FY98
39 400
2 300
2 500
26 000
3 500
1 000
6 000
18 000
39 250
12 000
10 000
1 200
4 500
2 500
8 600
5 000
181,750
COMPUTER REPLACEMENT FUND
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
Beginning Balance 0 234,114
Miscellaneous Revenue 799 0
I.S. Micro Comp Chargbk 47,614 0
I.S. Computer Repl. Chargeback 250,000 171,649
Total Receipts 298,413 171,649
Commodities 183 344
Services And Charges 260 0
Capital Outlay 63,856 93,004
Transfers 0 50,000
Total E~qpenditures 64,299 143,348
Ending Balance
PERSONAL SERVICES:
-- FY98 BDq)GET -~
DEPT CI~"f MGR FY99 FY00
REQLTEST PROPOSED PROJECTION PROJECTION
262,415 312,770 323,039
0 0 0
0 0 0
154,220 154,220 154,220
154,220 154,220 154,220
190 190 196 202
19,325 19,325 19,905 20,503
84,350 84,350 123,850 114,950
0 0 0 0
103,865 103,865 143,951 135,655
234,114 262,415
312,770 323,039 341,604
--- FTE ---
FY97 FY98
.00 .00
CAPITAL OUTLAY:
19 Micro Computer
3 Micro Computer, Laptop
4 Printer, laser
1 Printer, Dot Matrix
25 RAM Upgrades
1 Printer, Inkjet
FY98
57,000
9,000
10,000
300
7,500
550
84,350
- 122 -
POLICE COMPUTER REPLACEMENT
PROPOSED BUDGET FOR FY98 - FY00
Beginning Balance
I.S. Computer Repl. Chargeback
Miscellaneous Transfer
Total Receipts
Capital Outlay
Total Expenditures
FY96 FY97
ACTUAL ESTIMATE
0 0
62,701
0 50,000
0 112,701
0 87,000
0 87,000
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
25,701 67,876 3,551
133,175 133,175 133,175
0 0 0
133,175 133,175 133,175
91,000 91,000 197,500 0
91,000 91,000 197,500 0
Ending Balance
0 25,701
67,876 3,551 136,726
PERSONAL SERVICES:
--- FTE ---
FY97 FY98 CAPITAL OUTLAY:
5 Micro Computer
i Printer, line
I Network Server
.00 .00
FY98
15,000
6,000
70,000
91,000
Beginning Balance
Charges For Services
Interest Income
Miscellaneous Revenue
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers
Total Expenditures
EQUIPMENT MAINTENANCE
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR
ACTUAL ESTIMATE REQUEST PROPOSED
67,645 -80,728 30,661
1,160,732 1,385,248 1,221,113
3,836 0 5O0
2,202 0 1,000
1,166,770 1,385,248 1,222,613
472,198 425,433 436,246 436,246
649,581 607,385 625,698 574,637
197,693 211,149 214,080 214,080
-4,346 29,892 0 0
17 0 0 0
1,315,143 1,273,859 1,276,024 1,224,963
Ending Balance -80,728 30,661 28,311
PERSONAL SERVICES:
PARTS/DATA ENTRY CLERK
MECHANIC I
BODY REPAIR MECHANIC
MECHANIC II
MECHANIC III
EQUIPMENT SHOP SUPERVISOR
EQUIPMENT SUPERINTENDENT
--o FTE ---
FY97 FY98 CAPITAL OUTLAY:
1.00 1.00
3.00 3.00
1.00
1;00 1.00
2.00 2.00
1.00 1.00
.70 .70
9.70 8.70
FY99
PROJECTION
28,311
1,267,948
500
1,000
1,269,448
461,419
591,126
221,751
0
0
1,274,296
23,463
FY00
PROJECTION
23,463
1,333,969
5O0
1,000
1,335,469
504,121
608,109
229,785
0
0
1,342,015
16,917
FY98
- 123 -
Beginning Balance
Charges For Services
Interest Income
Miscellaneous Revenue
Interfund Loans
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Total Expenditures
Ending Balance
EQUIPMENT REPLACEMENT RESERVE
PROPOSED BUDGET FOR FY98 - FY00
FY96 'FY97
ACTUAL ESTIMATE
1,796,373 2,361,489
789,391 1,029,000
104,958 50,000
9,600 0
20,000 24,000
923,949 1,103,000
23,523 36,749
2,915 10,153
4,371 1,432
328,024 1,280,390
358,833 1,328,724
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
2,135,765 2,157,688 1,012,030
987,553 987,580 987,580
90,000 90,000 90,000
0 0 0
23,502 23,502 23,502
1,101,055 1,101,082 1,101,082
36,735 36,735 38,915 42,691
3,224 3,224 3,255 3,287
7,173 7,173 7,370 7,573
884,000 1,032,000 2,197,200 1,596,200
931,132 1,079,132 2,246,740 1,649,751
2,361,489 2,135,765
2,157,688 1,012,030 463,361
PERSONAL SERVICES:
EQUIPMENT SUPERINTENDENT
BUYER I - EQUIPMENT
--- FTE ---
FY97 FY98
.30 .30
.50 .50
.80 .80
CAPITAL OUTLAY: FY98
Large Backhoe 148,000
Paint Machine Class 100,000
Refuse Truck Class 383,400
Tower Truck Class 52,600
2 Ton Flatbed Class 64,800
Passenger Van Class 58,300
Cargo Van Class 34,600
3/4 Ton Utility Class 23,700
1/2 Ton Pickups 23,200
Compact P/U Pool 15,100
Compressor Class 21,500
Chipper Class 24,600
Compact Auto(s) 36,900
Compact P/U Truck 45,300
1,032,000
Beginning Balance
University Fire Contract
Transfer: General Levy
Total Receipts
Capital Outlay
Transfers
Total Expenditures
Ending Balance
FIRE EQUIP REPLACEMENT RESERVE
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
124,889 243,756
15,867 16,265
220,000 0
235,867 16,265
0 0
117,000 1,140
117,000 1,140
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
258,881 18,401 10,756
19,520 20,105 20,708
0 0 0
19,520 20,105 20,708
327,600 0 27,750 0
260,000 260,000 0 0
587,600 260,000 27,750 0
243,756 258,881
18,401 10,756 31,464
TRANSFER TO:
CIP Funding for Fire Equip.
260,000
260,000
- 124 -
Beginning Balance
Charges For Services
Federal Grant Chargeback
Interest Income
Miscellaneous Revenue
Central Sup Chgbcks
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Transfers
Total Expenditures
Ending Balance
PERSONAL SERVICES:
CENTRAL SERVICES CLERK
BUYER II
PURCHASING AGENT
MAIL CLERK
CENTRAL SERVICES
PROPOSED BUDGET FOR FY98 - F¥00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
243,156 240,652 138,327 128,876 137,269
568,975 540,000 800,100 818,200 840,300
9,130 20,000 0 0 0
12,846 5,700 150 0 0
1,140 325 0 0 0
19,954 85,000 0 0 0
612,045 651,025 800,250 818,200 840,300
47,552 62,939 70,453 70,453 74,523 81,426
77,183 74,791 83,344 83,344 85,843 88,417
432,883 493,234 618,904 618,904 637,441 656,532
37,550 122,386 37,000 37,000 12,000 43,000
19,381 0 0 0 0 0
614,549 753,350 809,701 809,701 809,807 869,375
240,652 138,327 128,876 137,269 108,194
--- FTE ---
FY97 FY98 CAPITAL OUTLAY: FY98
1.00 1.00 i Mail System 19,000
.10 3 Photocopier 15,000
.10 .10 I Micro Computer 3,000
.50 .50
1.60 1.70 37,000
- 125 -
Beginning Balance
Federal Grants
Bousing Admin. Grant
Interest Income
Rent Of Property
Miscellaneous Revenue
Miscellaneous Transfer
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Total Expenditures
ASSISTED HOUSING
PROPOSED BUDGET FOR FY98
FY96 FY97
ACTUAL ESTIMATE
77,239 39,752
3,333,537 3,321,000
409,758 413,000
4,479 0
166,568 285,000
10,428 0
16,150 0
3,940,920 4,019,000
404,889 506,648
18,914 25,518
3,554,061 3,442,602
543 0
3,978,407 3,974,768
- F¥00
~- FY98 BUDGET --
DEPT CITY MGR
REQUEST PROPOSED
495,310
21,475
3,733,199
0
4,249,984
FY99 FY00
PROJECTION PROJECTION
83,984 0 0
3,498,000 3,498,000 3,498,000
448,000 448,000 448,000
0 0 0
220,000 220,000 220,000
0 0 0
0 0 0
4,166,000 4,166,000 4,166,000
495,310 523,900. 572,281
21,475 22,118 22,778
3,733,199 3,619,982 3,570,941
0 0 0
4,249,984 4,166,000 4,166,000
Ending Balance
39,752 83,984
0 0 0
PERSONAL SERVICES:
LEASED HSNG RECEPTIONIST
CLERK/TYPIST - LEASED HSNG
M.W. II - PUBLIC HOUSING
HOUSING MANAGEMENT AIDE
OFFICE COORD - ASSISTED HSNG
HOUSING SPECIALIST
HOUSING ADMINISTRATOR
HOUSING INSPECTOR
--- FTE
FY97 FY98
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
5.00 4.00
1.00 1.00
.75 .75
11.75 10.75
CAPITAL OUTLAY: FY98
ENERGY CONSERVATION
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
Beginning Balance 61,870 66,388 66,388 26,068 26,068
Loan Repayments 14,799 0 0 0 0
Total Receipts 14,799 0 0 0 0
Commodities 1,352 0 0 0 0 0
Services And Charges 2,520 0 0 0 0 0
Capital Outlay 6,409 0 40,320 40,320 0 0
Total Expenditures 10,281 0 40,320 40,320 0 0
Ending Balance
66,388 66,388 26,068 26,068 26,068
PERSONAL SERVICES:
--- FTE ---
FY97 FY98
.00 .00
CAPITAL OUTLAY: FY98
i Building Improvements 40,320
40,320
- 126 -
Beginning Balance
Risk Management Fees
Interest Income
Miscellaneous Revenue
Total Receipts
Personal Services
Commodities
Services And Charges
Capital Outlay
Total Expenditures
Ending Balance
RISK MANAGEMENT LOSS RESERVE
PROPOSED BUDGET FOR FY98 - FY00
FY96 FY97
ACTUAL ESTIMATE
1,357,892 1,725,002
640,941 651,045
63,601 50,000
400,078 0
1,104,620 701,045
70,446 75,991
5,367 2,928
639,475 482,855
22,222 3,085
737,510 564,859
-- FY98 BUDGET --
DEPT CITY MOR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
1,861,188 1,694,585 1,586,964
558,585 643,520 723,070
43,751 42,352 40,402
2,760 2,760 2,760
605,096 688,632 766,232
80,110 80,110 84,781 92,750
5,470 2,404 2,476 2,550
647,021 689,185 708,996 729,402
0 0 0 0
732,601 771,699 796,253 824,702
1,725,002 1,861,188
1,694,585 1,586,964 1,528,494
PERSONAL SERVICES:
OCC. SAFETY & TRAINING SPEC
ASST FINANCE DIRECTOR
ADMINISTRATIVE SECRETARY
--- FTE ---
FY97 FY98 CAPITAL OUTLAY:
1.00 1.00
.30 .30
.29 .29
1.59 1.59
FY98
Beginning Balance
Health Insurance Chargebacks
Dental Insurance Chargeback
Interest Income
Total Receipts
Personal Services
Services And Charges
Transfers
Total Expenditures
HEALTH INSURANCE RESERVE
PROPOSED BUDGET FOR FY98 - FY00
-- FY98 BUDGET --
FY96 FY97 DEPT CITY MaR
ACTUAL ESTIMATE REQUEST PROPOSED
2,119,028 2,600,651 2,791,717
2,408,193 2,480,000 2,405,000
129,792 128,000 130,000
117,710 45,500 100,000
2,655,695 2,573,500 2,635,000
227 0 0 0
2,173,845 2,382,434 2,500,636 2,500,636
0 0 200,000 200,000
2,174,072 2,382,434 2,700,636 2,700,636
Ending Balance 2,600,651 2,791,717 2,726,081
TRANSFER TO:
Health Ins. Transfer
200,006
200,000
FY99
PROJECTION
2,726,081
2,450,000
130,000
100,000
2,680,000
0
2,575,655
200,000
2,775,655
2,630,426
FY00
PROJECTION
2,630,426
2,500,000
130,000
100,000
2,730,000
0
2,652,926
200,000
2,852,926
2,507,500
- 127 -
Beginning Balance
Interest Income
Special Assessments
Total Receipts
Services And Charges
Transfers
Total Expenditures
Ending Balance
SPECIAL ASSESSMENTS
PROPOSED BUDGET FOR F¥98 - FY00
-- FY98 BUDGET ~-
FY96 FY97 DEPT CITY MGR FY99 FY00
ACTUAL ESTIMATE REQUEST PROPOSED PROJECTION PROJECTION
181,329 146,540 146,016 145,927 145,835
11,133 0 0 0 0
52,804 0 0 0 0
63,937 0 0 0 0
71 0 89 89 92 95
98,655 524 0 0 0. 0
98,726 524 89 89 92 95
146,540 146,016 145,927 145,835 145,740
Beginning Balance
Interest Income
Miscellaneous Revenue
Total Receipts
Capital Outlay
Total Expenditures
Ending Balance
PERSONAL SERVICES:
RISE REPAYMENT FUND
PROPOSED BUDGET FOR FY98 -
FY96 FY97
ACTUAL ESTIMATE
21,200 8,328
519 0
0 13,391
519 13,391
13,391 13,391
13,391 13,391
FY00
-- FY98 BUDGET --
DEPT CITY MGR FY99 FY00
REQUEST PROPOSED PROJECTION PROJECTION
8,328 8,328 8,328
0 0 0
13,391 13,391 13,391
13,391 13,391 13,391
0 13,391 13,391 13,391
0 13,391 13,391 13,391
8,328 8,328
8,328 8,328 8,328
--- FTE ---
FY97 FY98
.00 .00
CAPITAL OUTLAY:
1 Loan Repayment
FY98
13,391
13,391
- 128 -
CITY OF IOWA CITY
CAPITAL IMPROVEMENT PROGRAM
FISCAL YEAR 1996 THROUGH
FISCAL YEAR 2002
INCLUDING FISCAL YEAR 2003 AND BEYOND
REVISED AFTER 11118196 INPUT FROM CITY COUNCIL-INFORMAL MEETING
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
December 17, 1996
City Council
Donald Yucuis, Finance Director {~
Capital Improvement Program through Fiscal Year 2002
Attached you will find the Capital Improvement Program (CIP) through Fiscal Year 2002 including
Fiscal Year 2003 and beyond. This report incorporates the revisions made at the November 18,
1996 City Council informal meeting.
Attached is a list of capital outlay projects that were included in the operating budgets. These
projects have been removed from the operating portions of their respective budgets and we are
suggesting that the projects be incorporated into the CIP and be funded from either bonds, notes
or internal loans.
There are two other projects that may need to be added to the CIP that recently came to light.
The Iowa Avenue Sanitary Sewer repair project is being reviewed right now to determine what
type of cost would be involved to fix that sewer. In addition, the Wylde Green Sanitary Sewer
project has an estimated cost of $600,000 and only the engineering costs are included in the CIP
right now. These issues can be discussed during the budget meetings that will be occurring in
the new year.
Attachment
Listing of Capital Outlay Projects that were pulled out of the Operating
Budgets. Staff is recommending that the projects be incorporated
into the Capital Improvement Projects Program Budget and be
funded from Bonds, Notes or Internal Loans.
Replace Roof- Civic Center lobby and Fire Training
Room ($27,000); Civic Center East and Council
Chambers ($31,000) and Fire Dept Garage ($15,000)
$ 73,000
Expand Station 3 to allow for Truck 1 to relocated and to
store Safety Trailer inside. $ 84,000
Renovate Old West Wing of Animal Shelter and Air
Conditioner for Kennel Area.
$ 160,077
Replace the roof and careting at the Library.
$ 475,650
HVAC Renovation at Senior Center
$ 100,000
Subtotal $ 892,727
Re Side Maintenance Building at Airport $ 29,500
Grand Total $ 922,227
Other Projects that may need to be added to the CIP:
Iowa Avenue Sanitary Sewer ?
Wylde Green Sanitary Sewer 600,000
Page 1 of 8
CITY OF IOWA CITY
CAPITAL IMPROVEMENT PROJECTS - LISTING OF PROJECTS
THAT WERE COMPLETED IN FY 1996 OR FY 1997 OR IN PROGRESS
101 Melrose Ave Bridge 2,000,000
102 Asphalt Overlay 806,541
103 Burlington-Madison and Gilbert Signal Imp 82,500
104 Curb Ramp (ADA) 288,585
105 First Ave.-D St. to Muscatine 925,000
106 Melrose-West High School to Hwy 218 2,269,000
107 Mormon Trek/Rohret Rd Signals 50,000
108 Waterfront Drive-N. of Stevens 278,000
109 Soccer Site Access Road 291,000
110 Abbey Lane Sanitary Sewer 203,082
111 Highlander Sewer/Lift Station 405,217
112 Melrose Market Sanitary Sewer 20,500
113 WW Phase I-Design 1,114,702
114 WW Phase I-North Plant Improvements 1,000,000
VVW Phase I-Piping to Connect the North/South
115 Plants
116 Part I-Iowa River Power Dam Improvements
117 Part I-Jordan Well
Part I-New Water Treatment Facility-Land
118 Acquisition, Engineering, Design
119 Part I-Pond Stabilization Work
120 Part I-Raw Water Piping
121 Part I-Ground Storage Reservoir
122 Part I-Silurian Wells
123 Part I-Silurian/Jordan Wells
124 Part I-Williams Bros. Pipeline
125 Kiwanis Park Stormwater Project
126 Intra City Bike Trails
127 Annual Park Improvements
128 Future Open Space Land Acquisition
129 Future Parkland Development
130 Airport Hangar
131 Hydrologic Monitoring
132 Landfill Tree Planting
133 GIS
14,300,000
686,200
324,2OO
1,581,214
434,500
1,275,500
758,500
326,400
456,600
840,000
35,000
30,000
65,000
50,000
50,000
80,993
40,000
90,000
5,000
Grand Totals 31,163,234
Page 2 of 8
CITY OF IOWA CITY
CAPITAL IMPROVEMENTS PROJECTS
FOR FISCAL YEARS 1997 TO 2002 REVISED 11118196
Grand Total FY 97 FY 98 FY 99
Project Description Project Cost Budget Budget Budget
FUNDING SOURCES:
General Obligation Bonds Non-
referendum 33,870,923 7,945,059 6,691,517 6,825,451
General Obligation Bonds
Referendum 23,440,000 17,900,000
General Fund 1,408,00(~ 338,000 257,000 339~000
Road Use Taxes 8,711,563 2,272,563 1,263,000 1,400,000
Enterprise Funds: 0
Parking 4,971,600 250,000 4,160,000 270,000
Wastewater 31,615,348 8,082,348 8,083,000 15,000,000
Water 47,950,000 11,750,000
Transit 460,870
Landfill 2,020,000 2,020,000
Parkland Acquisition
Development Funds 412,000 102,000 62,000 62,000
Federal & State Grants 12,482,799 5,563,01.3 2,125,654 1,909,067
Other 4,479,364 1,787,364 1,312,000 1,380,000
Total Funding Sources 171,361,597 26,801,217 55,624,171 27,185,518
FY 2000
Budget
4,582,896
1,040,000
158,000
1,302,000
0
450,000
36,200,000
62,000
2,485,065
46,279,961
FY 2001
Budget
4,421,000
158,000
1,251,000
291,60(~
62,000
200,000
6,383,600
FY 2002
Budget
3,405,000
4,500,000
158,000
1,223,000
62,000
200,000
9,548,000
Multi Year Projects
201 Asphalt Overlay 1,963,400 296,400 308,000 320,000 333,000 346,000 360,000
202 Curb Ramp (^DA) 687,000 104,000 108,000 112,000 116,000 121,000 126,000
RR Crossing Improvements and
203 Maintenance 120,000 20,000 20,000 20,000 20,000 20,000 20,000
204 Traffic Calming 300,000 50,000 50,000 50,000 50,000 50,000 50,000
205 Traffic Signals 300,000 50,000 50,000 50,000 50,000 50,000 50,000
206 Extra Width-Paving & Sidewalk 240,000 40,000 40,000 40,000 40,000 40,000 40,000
207 Sump Pump Discharge Tiles 150,000 25,000 25,000 25,000 25,000 25,000 25,000
208 Intra City Bike Trails 180,000 30,000 30,000 30,000 30,000 30,000 30,000
209 Annual Park Improvements ' 390,000 65,000 65,000 65,000 65,000 65,000 65,000
Future Open Space Land
210 Acquisition 300,000 50,000 50,000 50,000 50,000 50,000 50,000
211 Future Parkland Development 300,000 50,000 50,000 50,000 50,000 50,000 50,000
212 Ramp Maintenance & Repair 811,600 250,000 270,000 291,600 -
213 Streetscape - Near Southside 500,000 - 100,000 100,000 100,000 100,000 100,000
Subtotal Multi Year Projects 6,242,000 1,030,400
FY 1997
214 Brookside Drive Bridge 207,000 207,000
Burlington St Bridge Mtce-lowa
215 River 88,000 88,000
Burlington St Safety
216 Improvements-Iowa River 104,000 104,000
Dodge St./ACT/OId Dubuque
217 Rd. Intersection Imp 520,000 520,000
Foster Rd.-West of Dubuque
218 Phase I thru Elks 500,000 500,000
Melrose-Byington to Hawkins St
219 Imp. 1,095,500 1,095,500
Melrose- West from 218 to City
220 Limits 156,000 156,000
896,000
1,182,000
929,000
1,238,600
966,000
Page 3 of 8
CITY OF IOWA CITY
CAPITAL IMPROVEMENTS PROJECTS
FOR FISCAL YEARS '1997 TO 2002 REVISED '111'18196
221
222
223
224
225
226
227
Grand Total FY 97
Project Description Project Cost Budget
WilLow St.-Muscatine to
Brookside 182,000 182,000
First Ave.-Bradford to Muscatine 530,000 530,000
First Ave Extended (ROW/
Grading) 350,000 350,000
Foster Road Dubuque to Prairie
du Chien (ROW/Grading) 850,000 850,000
Southgate Ave. Extended 310,000 310,000
Dubuque Street Trail-Park Rd to
Taft Speedway 410,000 410,000
Iowa River Trail-Burlington
to Sturgis Ferry 1,300,000 1,300,000
North Corddot Trunk Sewer/
228 B'Jaysville Lane Sanitary Sewer 585,000 585,000
229 Scott Blvd Trunk Sewer 3,000,000 3,000,000
230 Sheridan Ave. Sanitary Sewer 200,000 200,000
WW-Phase II-Napoleon Park Lift
231 Station 5,200,000 5,200,000
232 Wylde Green Sanitary Sewer 51,000 51,000
233
234
235
236
237
238
239
240
Gilbert St.-South-Storm Sewer 98,127 98,127
Highland Ave Storm Sewer 575,000 575,000
IA Interstate RR-7th Ave to 1st
Ave.-Storm Sewer 676,000 676,000
Sandusky Storm Sewer 690,000 690.000
Shamrock/Peterson Storm
Sewer 565,000 565,000
Benton Street (Ned Ashton) Park
Kiwanis Park
Napoleon Park Renovation
241 South Soccer Field Complex
40,000 40,000
180,000 180,000
700,000 700,000
700,000 700,000
242 Sturgis Ferry Park Development 115,000 115,000
243 Airport-Master Plan Renovations
244 Bus Acquisition
245 City Plaza Improvements
246 Fire Apparatus
Subtotal FY 1997
2,963,070 2,963,070
2,054,250 2,054,250
315,000 315,000
25,309,947 25,309,947
FY 98
Budget
FY 99
Budget
FY 2000
Budget
FY 2001
Budget
FY 2002
Budget
Page 4 of 8
CITY OF IOWA CITY
CAPITAL IMPROVEMENTS PROJECTS
FOR FISCAL YEARS 1997 TO 2002 REVISED 11118196
Grand Total FY 97 FY 98
Project Description Project Cost Budget Budget
FY 1998
247 WooIf Ave Bridge 887,000 - 887,000
Dodge St-Governor to Dubuque
248 Rd.-Property Only 300,000 - 300,000
249 Highway 1- Sunset Right Turn 100,000 - 100,000
250 Hwy 6-Left Turn at First 100,000 - 100,000
Hwy 1/Hwy 6/Riverside Dr.- Dual
251 LeftTum Lanes 42,000 - 42,000
252 River Street-Riverside to WooIf 946,000 - 946,000
Water Front Drive-N. of
253 Southgate Ave. 278,000 278,000
254 Court St Extended Phase I 710,000 710,000
East West Arterial-North Side-
255 Phase Ill-ACT to Dodge 1,193,000 1,193,000
256 First Ave Extended 525,000 525,000
257 Willow Creek Trail 299,000 299,000
258 River Street Sewer 208,000 208,000
259 Westminster Rd. Sanitary Sewer 375,000 375,000
260 Willow Creek Interceptor Sewer 7,500,000 7,500,000
Water Part II-Construction
261 Projects 11,750,000 11,750,000
262 Sunset Street Storm Sewer 300,.000 300,000
Sycamore S. Regional
263 Stormwater Detention 800,000 800,000
264 Cemetery Expansion 250,000 250,000
265 Hunters Run Park Development 250,000 250,000
Mercer Park Aquatic Center
266 Expansion 1,500,000 1,500,000
Parks-Central Maintenace
267 Facility 600,000 600,000
268 Wetherby Park Development 75,000 75,000
269 Airport-Master Plan Renovations 1,695,171 - 1,695,171
270 Landfill Cell 1,300,000 - 1,300,000
Purchase Additional Land for
271 Landfill 200,000 200,000
272 Fire Apparatus 262,000 262,000
273 GIS-Pilot Program 100,000 100,000
Hazardous Waste Recycling
274 Facility 520,000 520,000
275 Iowa Ave. Streetscape 208,000 208,000
276 Library Expansion 17,200,000 17,200,000
Page 5 of 8
FY 99
Budget
FY 2000
Budget
FY 2001
Budget
FY 2002
Budget
CITY OF IOWA CITY
CAPITAL IMPROVEMENTS PROJECTS
FOR FISCAL YEARS '1997 TO 2002 REVISED '1'1118196
Project Description
Multi-use Parking Ramp - Near
277 Southside
Recreation Center Gym Floor
278 Replacement
Grand Total FY 97
Project Cost Budget
4,160,000
95,000
Subtotal FY 1998 54,728,171
FY 1999
Burlington St Bridge Widening-
279 Ralston Creek 208,000
280 Sum. mir St Bridge .... .~.~1,057,000
Foster Rd.-West of Dubu~l~C
281 Phase II to Elks 800,000
Gilbert - Hwy. 6 dual left turn
282 lanes 406,000
Sycamore St.- Bums to City
283 Limits 981,000
WooIf Ave-Newton to N. of River
284 St. 686,000
East West Parkway (Sycamore
285 to Detention Basin) 900,000
286 Court Hill Trail 185,000
287 Hwy 6 Sidewalk and Drainage 500,000
Longfellow/Pine St. Pedestrian/
288 Bicycle Trail 227,000
289 WW-Phase III New South Plant 15,000,000
290 Airport-Master Plan Renovations 1,454,518
291 Hafor Circle Storm Sewer 500,000
292 Civic Center-3rd Floor 676,000
293 Police Dept-2nd Floor Remodel 343,000
294 PW Complex 2,080,000
Subtotal FY 1999 26,003,518
295
296
297
298
299
300
301
FY 2000
Meadow St Bridge 197,000
Benton-Orchard to Oaknoll 1,300,000
Dubuque/Church Left Turn Bays 100,000
Lower Muscatine-Franklin to
DeForest 840,000
Hwy 6 Sidewalk and Drainage 500,000
West Side Lift Station 450,000
Part Ill- New Water Treatment
Facility
36,200,000
302 Airport-Master Plan Renovations 2,628,961
FY 98
Budget
4,160,000
95,000
54,728,171
FY 99
Budget
208,000
1,057,000
800,000
406,000
981,000
686,000
900,000
185,000
500,000
227,000
15,000,000
1,454,518
500,000
676,000
343,000
2,080,000
26,003,518
FY 2000
Budget
197,000'
1,300,000
lO0,OOO
840,000
500,000
450,000
36,200,000
2,628,961
FY 2001
Budget
FY 2002
Budget
Page 6 of 8
'CITY OF IOWA CITY
CAPITAL IMPROVEMENTS PROJECTS
FOR FISCAL YEARS 1997 TO 2002 REVISED 11/18196
Grand Total
Project Description Project Cost
Mormon Trek/Abbey Lane Storm
303 Sewer 500,000
304 Fire Station 1,040,000
305 GIS 1,595,000
Subtotal FY 2000 45,350,961
FY 2001
306 Rochester Bridge 208,000
307 Second Ave. Bridge 208,000
Dubuque/Foster Rd.
308 Intersection 967,000
309 Sycamore- HWY 6 to DeForest 187,000
310 Sycamore- City Limits to L 800,000
311 Court St Extended-Phase II 1,214,000
East West Arterial-North Side-
Phase II-Arterial Street through
312 ACT 905,000
313 Hwy 6 Sidewalk and Drainage 500,000
314 Mormon Trek Sidewalk 156,000
Subtotal FY 2001 5,145,000
FY 2002
315 Fourth Avenue Bridge 208,000'
316 Third Avenue Bridge 208,000
Dodge St-Governor to Dubuque
317' Rd. 1,093,000
Park Road/Riverside Left Turn
318 Lane 177,000
East West Arterial-North Side-
Phase I-ROW Scott BIvd to ACT
319 Property 1,596,000
320 Hwy 6 Sidewalk and Drainage 500,000
Scott Blvd Extended-Phase I
321 Design Only 300,000
Robert A. Lee Recreation Center
322 Expansion 4,500,000
Subtotal FY 2002 8,582,000
Grand Totals 171,361,597
FY 97 FY 98 FY 99 FY 2000 FY 2001 FY 2002
Budget Budget Budget Budget Budget Budget
26,340,347' 55,624,171
27,185,518
500,000
1,040,000
1,595,000
45,350,961
46,279,961
208,000
208,000
967,000
187,000
800,000
1,214,000
905,000
500,000
156,000
5,145,000
6,383,600
208,000
208,000
1,093,000
177,000
1,596,000
500,000
300,000
4,500,000
8,582,000
9,548,000
Page 7 of 8
CITY OF IOWA CITY
CAPITAL IMPROVEMENT PROJECTS THAT ARE UNFUNDED OR
IN FISCAL YEAR 2003 AND BEYOND - revised 11118/96
FY 2003 and
beyond
Pr~e~s Unfunded
401 420th StnearlndustrialPark 1,200,000
402 American Legion- Scott to Taft 1,664,000
403 Dodge St- Dubuque Rd.to 180 967,000
404 HWY 965 4,000,000
East-West parkway (Sand Rd. to
405 Sycamore) 884,000
East-West Parkway (Basin to
406 Saddlebmok) 416,000
East-West Parkway (Saddlebrook
407 - East Property Line) 624,000
East-West parkway (E. Sycamore
408 Farms-Property Line to Sioux) 624,000
Foster Road Dubuque to Prairie
409 du Chien-Paving 918,000
410 Scott Blvd Extended-Phasel 2,200,000
Scott Boulevard Extended-
411 Phase III 1,836,000
Scott Boulevard Extended-Phase
412 II 2,540,000
413 Hwy 6 Pedestrian Overpass 749,000
Iowa River TraiI-Hwy 6 to
414 Napoleon Park 572,000
415 Abbey Lane Sanitary Sewer 700,000
Ralston Creek Trunk Sewer-
416 South Branch 520,000
417 Scott Park Area Trunk Sewer 649,000
418 Airport Hangar 800,000
419 Cultural Conference Center 18,500,000
420 Fire Training Facility 728,000
421 Industrial Park 4,000,000
422 Summit Street Historic Plan 208,000
Grand Total 45,299,000
Page 8 of 8
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INFORMATION PACKET
January 3, 1997
Letter from Mayor to Dean Spina, Bradley & Riley:
and 834 St. Anne's Drive
Letter from Mayor to William Btough, TCh Cable Programming
Memorandum from City Manager: 1996 Leaf Pick-Up Program
Memorandum from City Manager: Sensitive Areas Ordinance
Memorandum from City Manager: 1996 Legislative Activities
Letter from City Manager to Tom Bockenstedt, [] & H Builders: Water Meter Reading System
Letter from City Manager to Fred Krause, University of Iowa Credit Union:
Department Equipment
Letter from City Manager to John Phipps: Police Citizen Review Board
Memorandum from City Clerk to Anne Rawland: Walk of the Stars
Memorandum from City Clerk: Meeting Schedule
Letter from John Gross to Bud Stockman: Solid Waste Concerns
Works included in Council packet.)
Request for an Independent Investigatio~(,~8~R
Donation of Poli¢~-
/7?;
/?¢
Letter from Assistant City Manager to Joan Benson, []enson & Hepker Design: Removal of Gr¢~;~__._
Letter from Assistant City Manager to Jim Clayton: Removal of Graffiti i ¢7'~-. -
Letter from Assistant City Manager to Suzanne Streitz, Downtown Association: Removal of Gr~f~i
. I
Letter from Assistant Director of PCD to Bill Kidwell: Speed Limit on American Legion Road
(Previously distributed original letter from Bill Kidwell included for reference) i~(~~)
(Reply from Director of Public
Letter from Assistant Water Superintendent to Proctor & Gamble Company, Ward Niffe;~.~er:
Nitrate in Finished Water
Memorandum from Bruce Goddard, Magistrate, Sixth Judicial District: Request for Con~u ity
Service for Simple Misdemeanants
Letter to Phil Larson from Cheryll Clamon: Paragon Constructors _ ! ?~:~
Letter from Donald Borut, National League of Cities: Questions to Ask Before You
Bond Issue (Novick)
Letter from Dean Schade, Iowa League of Cities: 1997 Legislative Day
Letter from Gary Gussin, Department of []iological Sciences to Martin Haynes, Desig_~iew
· Committee: Biology Building and Skywalk
The City Cares Holiday Drive: Letters from the Crisis Center, Emergency Housing
Domestic Violence Intervention Program to City Employees: Thank You for Supplies
Agenda: Iowa City Civil Service Commission January 7, t997
Agenda: Council on Disability Rights and Education January 7, '1997
Agenda: Board of Supervisors December 31, 1996
Agenda: Board of Supervisors, Johnson County Board of Supervisors Formal Organiza. a. ti,_o_pal
Meeting, January 2, 1997
Information Packet
January 3, 1997
page 2
Memo from Larry Eckholt regarding the Snelson Sculpture.
Agenda for the 1/7/97 meeting of the Board of Supervisors.
December 23, 1996
CITY OF I0 WA CITY
Dean A. Spina
Bradley & Riley, P.C.
First Corporate Place
100 First Street, S.W.
P.O. Box 2804
Cedar Rapids, Iowa 52406-2804
Re: Request for an Independent Investigation
Dear Mr. Spina:
I am writing in response to your letter of November 19, 1996 on behalf of the City Council
of Iowa City.
The heart of the matter in this ongoing dispute seems to be whether the lots located at 828 and
834 St. Anne's Drive have been used as a junkyard since the date the properties became part
of the City of Iowa City in 1965. It is my understanding that the neighbors have uniformly
testified that the properties were not used as a junkyard during the mid-1980s when they.
moved to the neighborhood. We all have copies of the same photographs showing the absence
of junk, and the presence of goats and grass.
Thus, the City Council remains at a loss to understand why it is you claim a junkyard exists
in the aerial photographs. Although there appear to be some cars located. behind a structure
shown on the 1983 photograph, this structure seems to be located on a lot located just northeast
of 834 St. Anne's Drive. Even assuming these cars were located at 834 St. Anne's Drive, they
are located behind the building. In other words, the pre-1980 aerial photographs you provided
show both lots were not, being used as a junkyard prior to 1980.
Although the City Attorney's Office has a duty to zealously represent the City, we do not
believe the attorneys have engaged in conduct that is in any way fraudulent. Your remarks
regarding the City Attorney's Office might be more appropriately directed towards prior
counsel for the Yeggys. We also do not believe members of our state judiciary weremas you
say--duped by supposedly "fm~ciful representations" of our City Attorney's Office. The
Yeggys, whether appearing through legal counsel or pro se, have always made the courts well
aware of the 1987 decision of Magistrate McDonald. In fact, the Court of Appeals expressly
considered Magistrate McDonald's 1987 decision in upholding the injunction at 828 St. Anne's
Drive, stating "there is insufficient evidence to show the Yeggys have established a
410 EAST WASHINGTON STREET · IOWA
CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319)
2
nonconforming use."
Even assuming that the 1987 decision by Magistrate McDonald did apply to both 828 and 834
St. Anne's Drive, that decision has no preclusive effect because magistrate's court is a court
of limited jurisdiction, Village Supply Company, Inc. v. Iowa Fund, Inc., 312 N.W.2d 511
(Iowa 1981) and the Restatement (Second) of Judgments § 28 (1980). See also Judge
Robinson's Ruling on the City's Motion for Summary Judgment in the action for injunctive
relief which was filed in 1986.
In response to your accusation that the City simply assigned a new address to Lot 21 after the
1987 decision by Magistrate McDonald, Assistant City Attorney Dennis Mitchell researched
our Engineering Department records as to when addresses were assigned to Lots 20 and 21.
According to Public Works Director Charles Schmadeke, the addresses were assigned by him
while he was still Assistant City Engineer, so the time frame was pre-1980--because that is
when he became City Engineer. A copy of the final plat on which the addresses were assigned
is enclosed.
As for the items delivered to the landfill, the City dealt with it as the City would with any
other--namely, sold it for scrap metal. However, it costs the City more to dispose of water
heaters and appliances than the City charges for disposing of such items at the landfill. In any
event, the City followed clearly outlined state and local laws for collecting liens under Section
364.12, Code of Iowa.
Finally, we believe the City owes a duty to the community as a whole, as well as the
neighbors, to reasonably enforce our laws. We feel we have been more than patient with the
Yeggys over the years. In sum, you have not pointed out any new facts or law to warrant
expenditure of public monies on an independent investigation. Moreover, your statements
regarding the City's "pulling the wool over many judges' and courts'" eyes sounds like an
insult to the integrity and the intelligence of the courts--and you might want to either re-think
or even retract your statements.
Sincerely,
Naomi J. Novick
Mayor
enclosure
CC:
Members of the City Council
Linda Newman Woito, City Attorney
Steve Atkins, City Manager
December 30, 1996
William BIough, General Manager
TCI of Eastern Iowa
546 Southgate Avenue
Iowa City, IA 52240
CITY OF I0 WA CITY
Dear Bill:
During the past. several weeks the City Council and City staff have received countless
complaints from local cable subscribers regarding the pending removal WGN-TV and Comedy
CentralNH1 from the Iowa City cable lineup. Since we have no authority as a franchisor to
regulate these services, citizens were encouraged to contact TCI directly with their complaints.
These services, particularly WGN-TV, have always been very popular in Iowa City, and we
were very disappointed with your decision to drop them. However, having recently been made
aware of your decision to retain WGN-TV in the local lineup, we would like to acknowledge
TCl's willingness to respond positively to your local cable customers.
There remains some dissatisfaction in the community with the prospect of losing Comedy
CentralNH1, and our preference would be to retain these services as well. However, if this
cannot be done, we hope you will consider adding them back to the local lineup upon
completion of the upgrade of the local system.
TCI's willingness to listen to your customers locally and to respond in a positive fashion is
appreciated. While this issue may not seem paramount from an overall corporate perspective,
it certainly has raised a great deal of concern locally, and many local subscribers are pleased
that you have at least chosen to retain WGN-TV.
Sincerely,
Naomi J. Novick
Mayor
Im\nn1223.doc
410 EAST WASHINGTON STREET * IOWA
CITY, IOWA $2240-1826 · (319) 356-,5000 e FAX (319)
356-5009
City of Iowa City
EMORANDU
TO:
FROM:
DATE:
RE:
City Council
City Manager
December 26, 1996
1996 Leaf Pick-Up Program
Our fall leaf collection service was successful once again. We collected a total of
514 loads (or 2,570 tons) of leaves this year. That amount is up from last year's
approximate 400 loads.
City of Iowa City
TO:
FROM:
DATE:
RE:
City Council
City Manager
January 2, 1997
Sensitive Areas Ordinance
I thought you would be interested in the work to-date of our new Development
Regulations Specialist. I asked that she prepare a summary of her work activity.
CITY OF I0 WA CITY
MEMO
To:
From:
Re:
Douglas Boothroy
Julie Tallman
Progress Report for Developmenf Regulations Specialist
Since beginning this position in mid-November, I am working on the following:
Continued review of site plans and sensitive area site plans
Right now, we have five site plans pending approval. Three of the sites contain sensitive features.
The five site plans are:
1) a 56,250 sf manufacturing addition at Oral-B, 1832 Lower Muscatine Road - the site
contains hydric soils and a number of trees on the site requiring protection (the trees
themselves do not meet th } definition of a grove or woodland but are an additional
consideration during our plan review);
2) a 9,920 sf NAPA store at 1411 Highway 1 West - this site also contains hydric soils and is
within the 100-year floodplain;
3) a mixed-commercial use at 2001 Waterfront Drive, proposing a new 3,212 sf store for
Iowa Paper & Chemical in addition to a 7,380 sf child care facility (an amendment to the
zoning ordinance has been requested, to allow child care in the Cl-1 zone) - this lot may
contain an archaeological site;
4) a 9,790 sf commercial/office development on the corner of First Avenue and Mall Drive;
5) an auto- and truck-oriented use at the intersection of Scott Court, Scott Boulevard, and
Court Street.
The presence of hydric soils requires determination of whether wetlands exist at the site, and also
requires public works to examine whether more stringent safeguards will be required for
construction of streets, storm water management facilities, etc. None of the hydric soils that we
have run across during sensitive area site plan review have been found to contain wetlands;
earlier filling and/or construction has altered soil characteristics significantly. (Johnson County Soil
Survey was used to create the soils information of the Sensitive Areas Inventory, and major soil
surveys were undertaken from 1974-1978).
Controlling erosion at construction sites
Regardless of whether a site contains sensitive features, controlling erosion at construction sites
has been a particular focus of mine. The City provides several mechanisms by which off-site
erosion may be controlled: the grading and erosion control ordinance, submittal requirements for
site plan review, the subdivision agreement and $2000 per subdivision erosion control deposit, the
building permit and $500 per lot erosion control deposit, and finally, the prohibition against
obstructing public right of ways that is contained in the nuisance chapter.
Unfortunately, measures are sometimes shown on site plans that are not put into practice in the
field, or are not maintained once they've been installed. In one instance, re-grading at the new
Shive-Hattery location on Northgate Drive took out silt fence that had been installed and erosion
control measures were not put back until after a site inspection during which I noted the absence
of erosion control. In another case, a new apartment building on Iowa Avenue brought with it
significant disruption of the land abutting Ralston Creek, as well as an intolerable amount of
building materials littering the creek. Frequent inspections and written reports, along with written
direction and clear deadlines, have brought the builder nearer compliance with erosion control
standards: level ground around the site has been covered with straw and wetted-down for
adherence to the ground; berms built up around the side have also been covered with straw and
wetted-down; most importantly, the steeper slopes leading down into the creek have been
covered with excelsior matting, one of the more effective erosion-control matting products
available.
There have also been instances where construction of single-family dwellings and duplexes have
threatened to push a large amount of dirt off-site; my favorite example is the construction on
Rocky Shore and Park Road, where silt fence had been installed so that the bottom of the fence
was about 6" above the ground. It only took a telephone call and one follow-up inspection to
remedy that situation.
On February 19th there will be a conference at the Highlander Inn on urban erosion control. It is
being designed by the Johnson County Natural Resources Conservation Service and includes a
half-hour time slot for me to present information on the Sensitive Areas Ordinance and erosion
control methods used during construction in Iowa City.
The Sensitive Areas Ordinance and Subdivision Review
I am beginning to work more with both Public Works and Planning during the review of subdivision
plats. So far I have been involved in discussions regarding Walden Hills and a new section of
Village Green (possible Village Green XV). With respect to Village Green, we ran into a conflict
between public works requirements and the retention of a stream corridor. After meeting at the
site with Carol Johnson of the ..IS Geological Survey, I learned that the value of the stream itself
was minimal because it wasn't very old (it had been put in place to drain the adjacent farm field),
and it had already been contained in stormwater pipe to the north. With Walden Hills, on the other
hand, a stream corridor and woodland are valuable characteristics in this area and my emphasis
will be in makin9 certain that protective buffers and fenoing are put in plaoe before construction
begins. I have already run into this sort of problem with an approved Tree Protection Plan for
Galway Hills, where fencing wasn't placed as it was illustrated and probable damage to the trees'
root systems occurred before I was notified of the problem and subsequently made certain that
the fence was installed as specified.
Training
In November, I attended a course at University of Wisconsin Extension called "Controlling Erosion
at Construction Sites". I have incorporated some of the methods discussed at the conference into
my inspection procedures - for example, a format for field inspection reports that lets me
immediately give a copy of my report to whomever I meet with at the site, outlining corrections or
improvements that need to be made. I have also received slides from one of the conference
presenters that I may use durif'.g my presentation at the Erosion Control Conference in February.
Finally, two of the conference presenters placed an emphasis on pre-construction meetings
between inspection staff and grading contractors/general contractors, which is a practice I want to
implement to make sure that information flows from approved site plans to the individuals actually
working on-site.
I am receiving on-going training from staff in Public Works and Engineering on the review of
grading and erosion control plans. Within nine months of my starting date (mid-November), I am
expected to be able to review grading and erosion control plans independently of Public Works
staff, and relieve that department of some of their plan-review burden.
In all projects, whether I'm introduced through subdivision plats, site plans, city staff or citizen
complaints, my emphasis will be on clear communication and follow-up. Particularly regarding the
apartment complex on Iowa Avenue, I believe that compliance with erosion control standards has
been due to written summaries after inspections, prompt, written follow-up with the builder (faxed
to his office within 48 hours), and the establishment of clear goals and deadlines.
I hope this information is helpful. If you have additional questions orwant continued progress
reports please let me know.
City of iowa City
MEI ORANDU
TO: City Council
FROM: City Manager
DATE: January 2, 1997
RE: 1996
The following represents a summary of 1996 legislative activities of the Council.
It is not all encompassing but does highlight many of the issues.
co:
Department Directors
In January the City Council conducted a public hearing and later that month approved
the sanitary sewer improvements, lift station, and force main for the Highlander area.
The project was awarded to Maxwell Construction of Iowa City for $224,000.
Following public hearings, the City Council initiated water and wastewater rate increases
to finance construction of improvements to our water treatment plant and wastewater
systems. Incorporated into the rate increases was a 20% cash accumulation policy,
whereby the monies accumulated would be used to offset the debt and interest charges.
With the hearing and then approval, the Council authorized $6.2 million in general
obligation debt to assist in financing improvements and extensions to the water utility.
The $6.2 million project included the construction of new Silurian and Jordan wells,
ground storage reservoir renovations, improvements to the Iowa River Power Dam,
pond stabilization, gas line relocation, and other design and engineering costs. The
Council also authorized up to $28 million in debt to finance the improvements for our
wastewater treatment facilities. The actual bond sale would be $18.3 million, upon
review of favorable construction bids.
In the summer of 1995, the City conducted a pitot program whereby bicycle racks were
attached to downtown parking meters. The pilot program proved to be successful and
was expanded. The City's traffic control ordinances were amended and provided for the
installation of the bicycle parking rack to parking meters.
With the initiation of construction of the South River Corridor Interceptor Sewer Project,
the necessary on-site construction management, which had historically been provided
by an engineering consulting firm, was reviewed by City staff. Following a
recommendation from Public Works, the Council approved construction management
on an "in-house" basis, that is, we would hire our own staff to provide for the
construction management of the new interceptor sewer and the new Napoleon Park lift
station. It is estimated that the City will save approximately $1 million in
inspection/construction management costs by performing this service in-house.
2
The City Council approved an agreement between Johnson County and the City for the
transfer of ownership of the Iowa River Power Dam to the City. As a part of the overall
City water project, a bike river trail across the dam/bridge will connect the City of
Coralville and the City property on the Peninsula.
The Council approved an agreement with the Federal Transit Administration to provide
capital funding for the purchase of five replacement transit coaches. This project, with
an estimated cost of $1.129 million, was funded with 83% federal aid and 17% local
monies. The five new buses are scheduled to arrive in the spring of 1997.
Through an agreement with the Greater Iowa City Housing Fellowship, the City provided
funds from the HOME monies in order to assist the Fellowship in the acquisition of two
units of affordable rental housing. The $40,000 grant would also satisfy the City's
requirements for participation with community housing development organizations.
A resolution expanding the existing low-income policy discount for City utilities was
approved. The water and wastewater proposal provided a 100% discount of the
monthly minimum for each billing category for qualified residents.
10.
The contract for the construction of a portion of the Iowa River Trail, from the Iowa
Memorial Union Bridge to Iowa Avenue, was awarded for $194,000 to Peterson
Contractors. This project also included a cost 'sharing proposal with The University of
Iowa.
11.
In March, the Council held a public hearing on the reconstruction of the Burlington
Street and Gilbert Street intersection. The project was funded by local monies and an
Iowa Department of Transportation grant. It was designed to improve traffic safety as
well as incorporate the elements of the Near Southside Redevelopment Plan. These
elements included brick crosswalks, brick parkways and curb ramps, and the
construction of electrical conduit to provide for future pedestrian lighting. The project
was awarded to Streb Construction of Iowa City for $618,349.
12.
3
The City Council continued the annual initiative of construction and reconstruction of
sidewalk curb ramps in accordance with ADA requirements. These projects were
prioritized by JCCOG and citizen requests. The construction cost was $96,000, and the
work was performed by Borwig Building Service of Waterloo as the low bidder.
13.
An agreement was approved between the City and The University of Iowa for the
funding of lighting and joint use of the University's Hawkeye Softball Complex. The
agreement provided for the City to pay for the installation of sports lighting on three
recreational fields within the Complex and, in exchange, the City would be allowed to
use the complex rent-free. The cost of the project was $150,000. During the 1996
softball season, the Iowa City Girls softball games were scheduled at the Hawkeye
Complex as Napoleon Park was the site of the sanitary sewer project. The longer-term
plan is that adult softball programs would be moved from Mercer Park to the Hawkeye
Complex. Youth programs at Mercer Park and the soon-to-be renovated Napoleon Park
could then be expanded.
14.
The Melrose Avenue West Reconstruction Project got underway in April. This project
involved extending the four-lane boulevard of Melrose Avenue from West High to east
of Highway 218. The project was awarded to Streb Construction Co., Inc. of Iowa City
for $1.6 million - considerably less than the estimated cost of $2.1 million.
15.
The Council approved the construction of a landfill force main and gravity sewer to
connect the new landfill lift station to the City's sanitary sewer system, thereby providing
for the treatment of landfill leachate. The project contract was with contractor McAninch
of Des Moines for $226,938.
16.
The Napoleon Park pump station was approved in April. The project was awarded in
June to Kleinman Construction Company of Cedar Rapids for $5.779 million.
17.
In order to eliminate problems for a number of property owners, sanitary and storm
sewer improvements were initiated in the Court/Fairview area. The project cost was
$10,667 and was performed by C&L Development of Iowa City.
18.
4
The Council approved the Melrose Avenue Bridge Replacement Project which spans
Iowa Interstate Railroad. Following the hearing and the approval of plans and
specifications, the project construction was awarded to Iowa Bridge & Culvert of
Washington, Iowa for $1.89 million. The project was also provided an $850,000 grant
from the Federal Highway Bridge Replacement fund.
19.
A major maintenance and repair project in the Capitol Street Parking Ramp was
undertaken. This project repaired spalied concrete, installed waterproofing, and
repaired and replaced expansion and control joints where appropriate. Restriping of
stalls and installation of bird control measures were also included in this project, which
the Council awarded to Paragon Constructors, Inc. of Minneapolis, MN for $246,212.
20.
The Council approved the First Avenue Reconstruction Project which consisted of the
widening of First Avenue pavement to three lanes from Muscatine to Ralston Creek.
A right turn was added to the east leg of Muscatine and a new storm culvert box
constructed for Ralston Creek. The project cost was $602,000 and was awarded to
Metro Pavers of Iowa City. The Federal Surface Transportation Program provided
$400,000 in financial assistance.
21.
The City Council approved a loan agreement, a form of debt, in the amount of $120,000
to finance a portion of the new fire pumper.
22.
The Council approved numerous archaeological agreements during 1996 which involved
the Iowa River Power Dam, the locations for the construction of water and wastewater
lines, the water treatment plant site, the Peninsula, and the plans for a renovation of the
Butler Farm homestead on the water treatment plant site.
23.
The City Council allocated $25,000 for the "Program for Improving Neighborhoods"
grant program. Twelve applications from the City's various neighborhood associations
were approved.
24.
5
The City Council approved the firm of Deloitte and Touche to provide auditing services
for the upcoming five fiscal years for a total of $158,000. This is a saving of $20,500
over the previous five-year audit contract.
25.
The Council approved a three-year labor agreement with the City employees
represented by AFSCME. The agreement runs through June 30, 1999.
26.
The Historic Preservation Commission recommended the City Council approve an
application to prepare a survey and evaluation of the Longfellow Neighborhood in order
to submit a recommendation/nomination for this neighborhood to the National Historic
Registry.
27.
Following a public hearing, the Council adopted an ordinance designating 36 properties
in Iowa City as historic landmarks.
28.
By resolution Council authorized the construction of a new soccer site access road
which would satisfy the County's requirements for access to the new soccer facility
constructed at the South Treatment Plant to be from the north. The cost of the project
was $148,075 and was constructed by Peterson Contractors of Reinbeck, Iowa.
29.
The City was again awarded a grant from the Iowa Department of Economic
Development to provide funding to support shelter services in our community. These
grants were directed to the Domestic Violence Intervention Program, Emergency
Housing Project, Hawkeye Area Community Action Program, the Greater Iowa City
Housing Fellowship, and Youth Homes.
30.
Following extensive negotiations, meetings, and public hearings, the City Council and
Johnson County agreed to and adopted a new Fringe Area Policy.
31.
By resolution, the Council directed that a Downtown Strategy Committee be formed in
order to provide recommendations with respect to planned improvements in our
downtown area.
32.
6
The Council approved a well house construction project for $783,700. This contract was
awarded to MidAmerican Construction Company of Iowa City.
33.
Earlier in the year, City Council formed an Economic Development Ad Hoc Committee
to provide recommendations and guidelines for economic development policy.
Following the committee's recommendations, the Council adopted these new guidelines.
34.
The Council authorized an application to the Iowa Department of Transportation under
their Clean Air Attainment Program to provide for studies and possible construction of
an interchange between the Iowa Interstate Railroad and the Cedar Rapids and Iowa
City Railway. This interchange would be located outside of the city and hopefully would
significantly reduce blockage of arterial streets by trains in the southern part of.our
community.
35.
The City Council approved a new franchise agreement with the cable operator, TCI, as
well as other agreements with Coralville and PATV.
36.
The City Council, the City of Coralville, and Johnson County approved a major new
transportation corridor, that being the extension of Highway 965 between Highway 6 and
Highway 1 on the west side of our community.
37.
The City Council approved the application for a Community Economic Betterment
Account (CEBA) monies to assist in a proposed Oral B Laboratories expansion. The
grant has been approved, and the City awaits the decision by the Gillette Company.
38.
The City Council approved a funding agreement with the IDOT for a maximum amount
of $442,000 for the Melrose Avenue Reconstruction Project (Phase 2) -- Hawkins Drive
to Byington. Total estimated project cost is $929,000.
mgr\budget\review
SUMMARY OF 1996
CONSTRUCTION PROJECTS
SANITARY SEWERS
ABBEY LANE TRUNK SEWER
HIGHLANDER AREA SEWER & LIFT STATION
COURT STREET SANITARY SEWER
LONGFELLOW SANITARY SEWER REHABILITATION
WYLDE GREEN ROAD SANITARY SEWER REMOVAL OF OBSTRUCTIONS
STORM SEWERS/DRAINAGE/EROSION CONTROL
WATERFRONT TO IOWA RIVER (HY-VEE STORM SEWER)
COLLEGE STREET STORM SEWER
GEORGE STREET STORM SEWER
IOWA RIVER FLOOD REPAIRS
KIWANIS PARK STORM WATER MANAGEMENT (PARTIAL SOLUTION)
LONGFELLOW STORM SEWER IMPROVEMENTS
WASHINGTON STREET SUMP PUMP DISCHARGE TILE
WHISPERING MEADOWS STORM SEWER EXTENSION
INDUSTRIAL PARK ROAD DITCH IMPROVEMENTS
PAVI N G/TRAI LS/B RI DG ES
BURLINGTON/GILBERT INTERSECTION IMPROVEMENTS
ADA CURB RAMP CONSTRUCTION
FIRST AVENUE - MUSCATINE AVENUE TO D STREET
MELROSE AVENUE - WEST HIGH TO HWY 218
MELROSE AVENUE BRIDGE AND PAVING IMPROVEMENTS- IN PROGRESS
IOWA RIVER CORRIDOR TRAIL - IOWA AVENUE TO IMU BRIDGE
SOCCER SITE ACCESS ROAD - IN PROGRESS
WHISPERING MEADOWS WETLAND PARK TRAIL EXTENSIONS
WHISPERING MEADOWS WETLAND PARK PLANTINGS
FIRST AVENUE RAILROAD CROSSING IMPROVEMENTS
SCOTT BOULEVARD RAILROAD CROSSING IMPROVEMENTS
CLINTON STREET RAILROAD CROSSING IMPROVEMENTS
CLINTON STREET PARKING RAMP MAINTENANCE AND REPAIR
LANDFILL
FY96 CELL CONSTRUCTION
NEW LANDFILL LEACHATE LIFT STATION AND FORCE MAIN
FY91 CELL COVER PROJECT
ARCHITECTURAL
POLLUTION CONTROL OFFICE
CIVIC CENTER NORTH LOT LIGHTING
PARKING RAMP SIGNAGE (CAPITOL & DUBUQUE)
CIVIC CENTER UPPER LEVEL EAST REMODELING
CIVIC CENTER ELEVATOR RECONSTRUCTION
COMPLETED SENIOR CENTER EXTERIOR REPAIR
ENERGY CONSERVATION
LIGHTING REPLACEMENT CIVIC CENTER EAST UPPER LEVEL
LIGHTING REPLACEMENT POLLUTION CONTROL SHOP
NEGOTIATING AM GAS INC. SPOT GAS PURCHASING CONTRACT
C:\MSOFFICE~WINWORD~ACOMP.DOC
COUNCIL APPOINTMENTS TO BOARDS AND COMMISSIONS
DURING CALENDAR YEAR 1996
12127196
BEGINS
996-03-01
996-08-06
997-01-01
997-01-01
996-08-06
996-03-13
996-03-13
996-0z~-01
996-07-01
996-07-1 6
996-03-29
996-03-29
996-03-29
996-01-30
996-0z~-09
996-09-01
996-09-01
996-09-01
996-1 O-08
997-01-01
997-01-01
997-01-01
996-01-16
997-01-01
997-01-01
997-01 -O1
996-02-27
996-05-01
996-12-03
996-03-O1
996-07-O2
996-02-27
996-12-01
996-03-26
997-O1 -O1
997-O1-01
EXPIRES NAME BOARD OR COMMISSION
2002-O3-01 Horan, Howard Airport
1997-03-01 Penick, John Airport
2002-01-O1 Corcoran, Kate Board of Adjustment
2001-12-31 Werderitsch, Thomas Board of Appeals
1997-12-31 Haman, Gary Board of Appeals (Licensed Plumber)
1999-O3-13 Jeppsen, Cordell Broadband Telecommunications
1999-O3-13 Vernon, Howard III Broadband Telecommunications
2002-0z~-01 Dickerson, Lyra Civil Service
1999-O7-01 Nowysz, William Design Review
1999-07-01 Woodson, Daryl Design Review
1999-03-29 Kelly, Betty Historic Preservation
1999-O3-29 Licht, Sue Historic Preservation
1999-03-29 Shaw, John F. Historic Preservation (Brown Street District Rep)
1999-03-29 Malkmus, Doris Historic Preservation (Moffitt Cottage District Rep)
1998-O9-01 Purdy, David Housing and Community Development
1999-O9-01 Larson, Cynthia D. Housing and Community Development
1999-09-01 Stewart, William A. Housing and Community Development
1999~09-01 Renquist, Kathleen E, Housing and Community Development
1997-09-01 Kuhlmann, Sandy Housing and Community Development
2000-01-01 Hall, Dereck Human Rights
2000-01-01 Warren, Jan Human Rights
2000-01-01 Theisen, Mary Human Rights
2000-01-01 Fearing, Ken Parks and Recreation
1 998-01-01 Endel, Barbara Parks and Recreation
2001-01-01 Pacha, Matthew Parks and Recreation
2001-01-01 Wallace, Kathryn Parks and Recreation
2001-05-01 Chait, Benjamin Planning and Zoning
2001-05-01 Gibson, Richard Planning and Zoning
1 998-05-01 Ehrhardt, Pain Planning and Zoning
1999-03-01 Haupert, Bruce Project Green
1 998-03-01 Maas, Janet Project Green
1 998-12-01 Goetsch, Lori Riverfront and Natural Areas
1999-12-01 Wilson, Larry Riverfront and Natural Areas (U of I Rep)
1 997-1 2-31 Monsanto, Chevalier Senior Center
1 999-1 2-31 Bellantyne, Bebe Senior Center
1 999-1 2-31 Miller, Terri Senior Center
1 2/27/96
December 20, 1996
CITY OF I0 WA CITY
Mr. Tom Bockenstedt
B&H Builders
3266 Linden Heights Rd. NE
Iowa City, IA 52240
Dear Mr. Bockenstedt:
In an earlier letter to the City Council you expressed your concern as well as opinion
with respect to proposed changes in the water meter reading system. As directed by
the City Council, we are to undertake a more detailed cost analysis. Your information
has been referred to the City Council for their review, and we will be preparing a more
detailed report in the future. The commentary concerning the payback period will be
addressed in the report.
If you have any other questions or interests, please feel free to contact Ed Moreno
and/or my office. Thanks for taking the time to write.
Sincerely,
Stephe~J. Atkins
City Manager
CC:
Ed Moreno
City Council
Im\sa12192.doc
410 EAST WASHINGTON STREET · IOWA CITY,
IOWA 52240-1826 · (319)
356-5000 · FAX (319) 356-5009
CITY OF I0 WA CITY
December 20, 1996
Mr. Fred Krause
President
University of Iowa Credit Union
500 Iowa Avenue
Iowa City, IA 52240
Dear Fred:
On behalf of Mayor Novick and the Iowa City City Council thank you for the generous offer by
the University of Iowa Community Credit Union to purchase a new video player and printer.
This equipment will be helpful to our police investigators in the review of security and
surveillance tapes. Prior to our obtaining this equipment, we relied on other law enforcement
agencies to print photos from such tapes.
Again, thank you on behalf of the Iowa City Police Department and the Iowa City community.
Sincerely,
Stephen J. Arkins
City Manager
jwlkrause. sa/doc
410 EAST WASHINGTON STREET · IOWA CITY. IOWA ~2240-1826 · (319) 3:56-5000 · FAX (319) 3:56-5009
CITY OF I0 WA CITY
December 31, 1996
John W. Phipps
157 Glen Drive
Iowa City, IA 52245
Dear Mr. Phipps:
Thank you for your recent letter expressing interest in the proposed Police Citizen's Review
Board (PCRB). The City Attorney is currently in the process of drafting the enabling ordinance
for this proposed board. The City Council has indicated that following the draft, public hearings
would be held with respect to this proposal. I would assume following the public hearings the
Council will settle in on a selection process with respect to appointments to the board. If you
have any other questions please let me know. At this time I am not sure of the time table for
public hearings and other aspects of public review of the proposal so you may wish to follow
news accounts and/or call my office. Thank you for your interest.
Sincerely,
Stephe~"i. Atkins~
City Manager
cc: City Council
Im\sa1230.doc
410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1826 · (319) 356-$000 · FAX (319) 356-$009
December 26, 1996
Ms. Joan Benson
Benson & Hepker Design
220 East Market Street
Iowa City, IA 52245
CITY OF I0 WA CITY
Dear Ms. Benson:
The City Council is considering adoption of a policy and ordinance regarding the removal of graffiti
from public and private property in Iowa City. Enclosed please find a copy of the draft policy.
David Schoon suggested that I send it to you and request your input.
Council and staff would appreciate comments or suggestions from the Northside Marketplace
Association before further considering this proposal. The ordinance referred to in Section 4 has
not been drafted. It would involve a requirement that graffiti be removed within a specific period of
time (suggested 72 hours) after which the City could remove it and bill the property owner for the
cost. If that bill is not paid, the City could then attach that amount to the property owner's tax bill.
The draft policy and oroposed ordinance come as a result of complaints and concerns which have
been expressed about the appearance of our community, especially the Central Business D~strict.
Graffiti vandalism has been prominent among these concerns and we are looking for a viable way
of addressing the problem.
It has been suggested that certain areas, such as building walls in the alleys or other designated
structures or surfaces be reserved for local "graffiti artists". They would be encouraged to express
themselves in these designated areas and this would hopefully discourage such activity in other
areas. Your thoughts regarding this suggestion would be appreciated as well.
If you think it would be helpful for me to attend a meeting of Northside Marketplace Association to
provide further information or clarification, please let me know. I would be happy to do so.
The City Council will further consider this issue in February, 1997, and your response no later than
the end of January would be very much appreciated. I will advise you when Council schedules
further discussion of this matter.
I look forward to receiving your comments.
,~J~:L~e re ly, ...-,/.
' Dale E.~/"~~
Assistant City Manager
jw/benson.dh/doc
Enclosure
cc: City Council
David Schoon
CIVIC CENTER * 410 E. WASHINGTON ST.
IOWA CITY IOWA 52240-1826
PHONE (319) 356-5000
FAX(319) 356-$009
/77
December 26, 1996
Mr. Jim Clayton
The Soap Opera
119 East College Street
Iowa City, IA 52240
CITY OF I0 WA CITY
Dear Jim:
The City Council is considering adoption of a policy and ordinance regarding the removal of graffiti
from public and private property in Iowa City. Enclosed p!ease find a copy of the draft policy.
Council and staff would appreciate comments or suggestions from the Monday Forum before
further considering this proposal. The ordinance referred to in Section 4 has not been drafted. It
would involve a requirement that graffiti be removed within a specific period of time (suggested 72
hours) after which the City could remove it and bill the property owner for the cost. If that bill is not
paid, the City could then attach that amount to the property owner's tax bill.
The draft policy and proposed ordinance come as a result of complaints and concerns which have
been expressed about the appearance of our community, especially the Central Business District.
Graffiti vandalism has been prominent among these concerns and we are looking for a viable way
of addressing the problem.
It has been suggested that certain areas, such as building walls in the alleys or other designated
structures or surfaces be reserved for local "graffiti artists". They would be encouraged to express
themselves in these designated areas and this would hopefully discourage such activity in other
areas. Your thoughts regarding this suggestion would be appreciated as well.
If you think it would be helpful for me to attend a meeting of Monday Forum to provide further
information or .:;larification, please let me know. I would be happy to do so.
The City Council will further consider this issue in February, 1997, and your response no later than
the end of January would be very much appreciated. I will advise you when Council schedules
further discussion of this matter.
I look forward to receiving your comments.
Dale E. Helling
Assistant City Manager
Enclosure
cc: City Council
David Schoon
jw/clayton.dh/doc
CIVIC CENTER · 410 E. WASI~IINGTON ST.
IOWA CITY IOWA 52240-1826
PHONE (319) 356-5000
FAX(319) 356-5009
December 31, 1996
Ms. Suzanne Streitz, President
Downtown Association of Iowa City
P.O. Box 146
Iowa City, IA 52244-0064
Dear Suzanne:
CITY OF I0 WA CITY
The City Council is considering adoption of a policy and ordinance regarding the removal of graffiti
from public and private property in Iowa City. Enclosed please find a copy of the draft policy.
Council and staff would appreciate comments or suggestions from the Downtown Association
before further considering this proposal. The ordinance referred to in Section 4 has not been
drafted. It would involve a requirement that graffiti be removed within a specific period of time
(suggested 72 hours) after which the City could remove it and bill the property owner for the cost.
If that bill is not paid, the City could then attach that amount to the property owner's tax bill.
The draft policy and proposed ordinance come as a result of complaints and concerns which have
been expressed about the appearance of our community, especially the Central Business District.
Graffiti vandalism has been prominent among these concerns and we are looking for a viable way
of addressing the problem.
It has been suggested that certain areas, such as building walls in the alleys or other designated
structures or surfaces be reserved for local "graffiti artists". They would be encouraged to express
themselves in these designated areas and this would hopefully discourage such activity in other
areas. Your thoughts regarding this suggestion would be appreciated as well.
I will be in attendance at your next board meeting to provide further information and clarification as
needed.
The City Council will further consider this issue in February, 1997, and your response no later than
the end of January would be very much appreciated. I will advise you when Council schedules
further discussion of this matter.
I look forward to receiving your comments.
Sincerely,
Dale E. Helling
Assistant City Manager
Enclosure
cc: City Council
David Schoon
jw/streitz.dh/doc
410 EAST WASHINGTON
STREET · IOWA CITY. IOWA 52240-1826 · (319) 356-5000 n FAX (319
356-5009
December 19, 1996
Mr. Bill Kidwell, President
Windsor Ridge Homeowners Association
655 Arlington Drive
Iowa City, IA 52240
CITY OF I0 WA CITY
Re: Your November 21, 1996 correspondence pertaining to the speed limit on Amedcan
Legion Road
Dear Mr. Kidwell:
During our December 5, 1996 phone conversation I indicated to you the City would follow-up on
the W~ndsor Ridge Homeowners Association request to establish a lower speed limit on
American Legion Road in the vicinity of Windsor Ridge Subdivision. We have concluded our
analysis, and will be recommending a reduction in the posted speed limit and erection of speed
limit signs on American Legion Road between Taft Avenue and Scott Boulevard. I would like to
briefly explain to you the philosophy used in establishing speed limits, and also let you know
how this issue must be handled due to the circumstances of American Legion Road being partly
under the jurisdiction of the City of Iowa City and partly under the jurisdiction of Johnson
County. The current speed Limit American Legion Road is 55 mph, until the curve by the golf
course where it is reduced to 45 mph.
As a former law enforcement official, you are probably aware that the speed at which motorists
drive is not principally governed by the posted speed limit; it is governed by a motorist's
perception of what is a safe and comfortable speed. Speed limits are generally set at the
appropriate safe and comfortable speed in order to get voluntary compliance with the speed
limit by most drivers. Speed limits which are set unreasonably low create disrespect and
disregard of the posted speed limit, and create a false sense of security for adjacent residents
and pedestrians. Unreasonably low speed limits become enforcement burdens for the local law
enforcement agency.
According to Section 9-3-6(A)(2)(d) of the City Code, 45 mph is the appropriate safe and
comfortable speed limit in a suburban area. It is our judgment that the rural suburban character
along American Legion Road between Taft Avenue and Scott Boulevard justifies posting the
speed limit at 45 mph, and this will be our recommendation to the City Council at their meeting
on January 14. It is inevitable that as this area continues to develop, a posted speed limit of
35 mph may eventually be appropriate. However, we feel additional density of development is
required before the 35 mph speed limit is appropriate.
Because American Legion Road in this area is under the joint jurisdiction of the City of Iowa
City and Johnson County, there is an agreement between the two governmental bodies which
stipulates that speed limits shall be established by mutual agreement, and adopted jointly by
ordinance. I will put this matter on the agenda of both the Iowa City City Council and the
Johnson County Board of Supervisors during the month of January. I have discussed this
EAST WASHIN(~TON STREET · IOWA CITY, IOWA 22240-1826 · (]19) ,]:56-5000 · FAX (Jig1
Mr. Bill Kidwell
December 19, 1996
Page 2
matter with the County Engineer of Johnson County, and he concurs with the recommended
reduction in posted speed limit to 45 mph.
You mentioned a couple of other issues in your November 21 letter which I would like to briefly
address. You stated there have been incidents of other vehicles neady stalking your vehicle
from the rear as you slow down to make a left turn into Windsor Ridge Subdivision. As
development occurs along artedal streets, the incidence of rear-end collisions will rise as there
are more left turn movements. This is a situation we will monitor as the Windsor Ridge Area
continues to develop. At the present time there is not an accident record in this area which
would justify taking action at this time, The action which may eventually be needed is a
separate left turn lane for left turning vehicles into Windsor Ridge.
American Legion Road is currently built to rural design standards with no curb and gutter or
sidewalks. This is not an optimal situation for pedestrians and bicyclists desiring to get between
Windsor Ridge and the rest of Iowa City. American Legion Road is in relatively good condition
and not scheduled for upgrading in the City's seven year capital improvement program.
However, the extension of Court Street to Windsor Ridge is scheduled for the 1998 construction
season. This will entail extension of Court Street from where it currently ends to Windsor
Ridge, and will include an eight foot sidewalk on one side of the street. This will provide
improved safety for pedestrians, bicyclists, and children traveling between Windsor Ridge and
the rest of Iowa City.
Please feel free to give me a call at 356-5252 if you have any questions about this information.
You may also wish to discuss the City's position with Rick Fosse, City Engineer, who is a
resident of Windsor Ridge.
Sincerely,
Jeff Davidson, Assistant Director
Department of Planning and Community Development
CC:
Rick Fosse, City of Iowa City
Ed Tice, Johnson County
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November 21, 1996
The Honorable Naomi Novak
Mayor of Iowa City
Iowa City Civic Center
410 East Washington
Iowa City, IA 52240
Re: Speed limits on American Legion Road
Dear Madam Mayor:
I am writing to you as the President of the Windsor Ridge Homeowners Association.
As you and council members are aware, Windsor Ridge is located East of Fairview Golf Course to the North of American
Legion Road. This is a fairly new sub-division, but now has fifty some families living there, most with children.
I, as well as other residents of Windsor Ridge, have noticed there are no speed limit signs from Scott Boulevard to Taft Road
indicating the maximum speed. Prior to the annexation, I am sure the limit was 55mph.
On several occasions as I have been returning home in the evening with my turn signal on 600-800 feet prior to turning left, I
have almost been struck from the rear. This has happened in the morning hours as well when turning right or to the West
onto American Legion Road. There is a hilltop just to the East of Arlington Drive and a curve right in front of the golf
course. Both locations make for a dangerous situation.
In addition, most families in the development have children who ride bicycles with no shoulder on that road and without a
speed limit, it again makes for a dangerous situation.
For the above reasons I am asking, as the President of the development, that the city council consider posting speed limit signs
from Scott Boulevard east to Taft Road on the American Legion Road. I am not asking for a 25mph limit, but would think a
35mph speed limit in that area would be appropriate.
Thank you for you consideration in this matter.
Sincerely,
President
Windsor Ridge Homeowners
City of iowa City
MEMORANDUM
FAXED 12/23/96
DATE:
TO:
FROM:
RE:
December 23, 1996
Anne Rawland
Elected Officials Booth Subcommittee
Marian K. Karr, City Clerk
"Walk of the Stars"
Attached is a list of dates and times Iowa City Council Members will be
working the elected officials booth. If there are any changes they will be
contacting you directly. Thanks for your help. Happy Holidays.
CC:
City Council
City Manager
WALK OF THE STARS
January 17, 18 & 19
Scheduling of Council Members
Friday, January 17:
5:00 - 7:00 p.m. - Dee Vanderhoef
Saturday, January 18~
9:00 - 10:00 a.m. = OPEN
10:00 a.m. - 1:00 p.m. -Dee Norton
1:00 - 3:00 p.m. - Karen Kubby
3:00 - 5:00 p.m. - Naomi Novick
Sunday, January 19:
11:00 a.m. - 1:00 p.m. - Ernie Lehman
1:00 - 4:00 p.m. - Dee Vanderhoef
City of Iowa City
MEMORANDUM
DATE:
TO:
FROM:
RE:
January 3, 1997
Mayor and City Council
Marian K. Karr, City Clerl~'~'
Meeting Schedule
Attached is a corrected schedule for your meetings the first t~h'~ee months of
1997. Please note the corrected date for the February 18 Student Senate
meeting and the location for the March 20 joint meeting with the Library
Board. The Mayor has asked that we set aside time after the January 6
budget session to discuss the March schedule. Conflicts may arise with
Council absences for the NLC meeting in Washington and spring break. We
may wish to reschedule our work session and formal meetings to March 3/4
and 17/18. Please bring your calendars and come prepared to discuss
scheduling.
City of Iowa City
EMORANDU
DATE: January 3, 1997
TO:
Mayor and City Council
REVISION #2
FROM:
Marian K. Karr, City Clerk
RE:
Meeting Schedule for January, February, and March
Please make the following additions/corrections to your calendars.
Monday, January 6 - Budget - 7:00 p.m.
Monday, January 13 - Work Session - 7:00 p.m.
Tuesday, January 14 ~ Formal- 7:00 p.m.
Tuesday, January 21 - Budget ~ 4:00 to 6:00 p.m.
Monday, January 27 - Work Session - 7:00 p.m.
Tuesday, January 28 - Formal - 7:00 p.m.
Saturday, February 1 - Exec. Session (litigation) - 2:00 to 5:00 p.m.
Monday, February 3 - Budget - 7:00 p.m.
Wednesday, February 5*- Local Option Sales Tax - 4:00 to 5:30 p.m.
Monday, February 10'* - Work Session - 7:00 p.m.
Tuesday, February 11 - Formal - 7:00 p.m.
Tuesday, February 18 - Student Senate - 7:00 p.m.
Monday, February 24 - Work Session - 7:00 p.m.
Tuesday, February 25 - Formal - 7:00 p.m.
Monday, March 10+ - Work Session - 7:00 p.m.
Tuesday, March 11 - Formal -7:00 p.m.
Thursday, March 20* - Joint Meeting with Library Board - 5:00 to 7:00 p.m.
Monday, March 24++ - Work Session - 7:00 p.m.
Tuesday, March 25 - Formal - 7:00 p.m.
* Meeting tentatively set for Room A of the Public Library
** Meeting may start earlier if budget discussion not completed
+ NLC in Washington DC March 8-11
++ University Spring Break begins March 22
Finally, a friendly reminder for those of you with travel plans. Please let me know when you will be out of
town even if it would not affect a Council meeting. This will aid staff in scheduling special meetings and
when necessary for preparing agenda/packets ahead of time for early pick-up. Thanks for your
cooperation.
CC:
City Manager
City Attorney
Department Directors
cclerk/schedule.doc
Mr. Bud Stockman
Department of Petty Policies
City of Iowa City
Civic Center
Iowa City, Iowa 52240
Mr. Stockman:
This is not a letter of holiday greetings. Rather, it is more like the aftereffect of a big
meal prepared by a never-to-be famous chef: fed up and with a bad taste in my mouth.
In the past fifteen years I have written several times complimenting your staff for their
efficiency and productivity in completing their jobs. I have even wrapped separately back
issues of Playboy and marked them for their perusal. But things have changed! The staff
on the trucks are probably the same folks who have hustled in the past, but the policies
and procedures placed on them by their supervisors seem to me to be so much chicken
***t that one bucketful of sanitation policies would undoubtedly double my tomato crop.
Allow me to be more specific. When I put my trash out for Wednesday pickup, I put out
two cans. For the past six weeks I failed to meet the allowance of two cans, setting out
but one can. Since this is the Holiday Party season, there was a bit more to be disposed
of. On the top of each can I placed a plastic bag, kitchen sized, and pushed them partially
into the can, but about two-thirds of the bag protruded. I still have some nice feelings for
your staff, so I didn't stomp the contents into the can to make it all fit. This would have
caused it all to be below the brim but would have taken longer to pry it from legally sized
can. I try to be considerate always, not just when your(our) staff is cold and anxious to be
on the way.
Apparently, the amount of trash in the plastic bag above the brim was beyond the
allowance, so the person(s) only removed two-thirds of the trash from the can, leaving my
trash cans one-third full. Given the chicken ***t policies you seem to impose, it may have
been more correct to repackage the newer trash which protruded above the brim and
attached a notice to each package. After all, the trash in the bottom of the cans were there
first and had every right to the trip to the landfill.
I would suggest that a degree of reasonableness be allowed the staff in doing their jobs.
I don't know why you and your supervisors are so involved in establishing petty and
inflexible procedures. Are you so concerned about covering your backsides that
procedures are written for protection rather than productivity? Your job, Mr. Stockman is
to pick up the trash, not measure it!
Are you so concerned that the City Manager or the City Council is going to land on you
for some reason? I can understand some of those feelings when I see a Council that
cannot make a decision without endless jawing and rehashing of issues. But my concern
remains. Just pick up the damn trash - it isn't that tough!
I would ask that you repeat with your supervisors the following phrase three times:
SERVICE OR PRIVATIZ/~ You choose!
John A Gross
820 Kirkwood Ave.
Iowa City, Iowa
cc:City Council
City Manager
December 30,1996
John A. Gross
820 Kirkwood ave.
Iowa City, Iowa
52240
CITY OF IOWA CITY
Re: Solid waste collection
Dear Mr. Gross,
I am in receipt of your letter to Mr. Bud Stockman regarding the collection, or lack
thereof, of solid waste from your property at 820 Kirkwood Avenue.
From your letter, it appears you are aware of the two container per week limit for each
dwelling. Since this limit has been established by city code, Bud Stockman and his staff,
or any contractor if the city were to privatize solid waste collection, must comply and not
pick up more than two containers from each dwelling unless the additional containers
are properly tagged. Tags can be purchased for $1.00 from most grocery stores.
Mr. Stockman's responsibility is not to just pick up the "trash", but to also measure it to
insure each dwelling complies with the Iowa City Code of Ordinances and is treated
equally and fairly.
The two container limit has been an effective tool for encouraging the recycling of
residential waste. If you are not recycling already, I encourage you to do so.
Director of Public Works
cc: City Manager
City Council
410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1826 · {319) 3:~6-$000 · FAX (319) 356-5009
IOWA CITY WATER DIVISION -
DATE: December 18, 1996 ~ ~
TO: Proctor & Gamble Co. /~& /i
Ward Niffenegger
FROM: Craig Meacham, Asst. Water Supt.~ ,,~Ot
RE: Nitrate in Finished Water
In reference to your request for notification whenever nitrate levels exceed 3.0 mg/L as
N, we will inform you when this condition occurs.
Our sampling records for t 996 indicate that nitrate levels in our finished water rose above
the 3.0 mg/L level for 13 weeks. That is 25% of the entire year. The dates of the levels
above 3.0 mg/L were continuous beginning with a sample on May 31, and ending on
August 29. Nitrate levels are related to runoff into the Iowa River. Because of this it is
difficult to predict trends in nitrate levels in our finished water.
When nitrate levels in the river rise to levels near the Environmental Protection Agency
(EPA) Maximturn Contaminant Level of 10.0 mg/L as N, we reduce river flow and utilize
our deep wells for dilution. We intend to always remain within the constraints of the
EPA, but cannot guarantee nitrate levels will be below some level inside of those
standards.
As you know, when our wells are rtmning, high total dissolved solids (TDS) in our
ground water sources increases the finished water TDS. This is the dilemma we are faced
with in serving you. A trade off. between nitrates vs. TDS is unavoidable at our current
location.
Plans for our new facility include varied sources and treatment processes which will
reduce fluctuations in both nitrate and TDS levels. Until that time we will continue to be
in contact with you to best meet your requirements.
Please feel free to contact the Water Division at any time regarding your water quality
needs.
h:\m\memo\ 1 [ 2696.doc
MEMO
To:
From:
Subject:
Date:
Linda Woito, Iowa City City Attorney
Bruce D. Goddard, Magistrate, Sixth Judicial District
City Council request for community service for simple misdemeanants
December 19, 1996
Dear Ms. Woito:
I am writing in response to your memo to Chief Judge Honsell of November 21, 1996, regarding
the City of Iowa City's request for community service orders for minor criminal infractions, a
forwarded copy of which I received today. I am glad that Iowa City is finally interested in this
sentencing consideration. In that memo you solicit comments, questions or suggestions, which I
will attempt to provide to you now.
First of all, let me say that I am totally in support of any requests to order community service.
However, I also must state that I am quite puzzled by this request, given the history of community
service for simple misdemeanants in Johnson County and what I understood to be the position of
the City of Iowa City regarding community service. Let me explain.
I have been a magistrate in Johnson County since May 16, 1983. Early in my tenure as
magistrate, there was a period of time when we, as magistrates, were able to grant probation to
simple misdemeanants, order community service, and direct that this be supervised through the
Department of Adult Corrections. For many years now supervision through the Department has
not been an option, as we were informed that the Department no longer had the personnel to
provide the necessary supervision.
Upon learning that we would no longer have personnel from the Department of Adult Corrections
to supervise simple misdemeanants, the magistrates addressed this matter with the "City". I do
not mean to say that this was done via a formal address to the council, as it was not. However,
the matter was brought up on more than one occasion, either with the City Attorney's office or
the City Manager's office. I cannot recall specifically with whom we had contact. In any event,
the clear response was that the City would not agree to supervise simple misdemeanants. The
main reason, as I recall it, was because of the City's concern for liability. Secondarily,
independent of any issues about liability, the City did not want to be put in a position of having to
supervise the probationer and file the necessary reports. Consequently, community service
through the City of Iowa City has not been utilized.
Interestingly enough, however, it had come to my attention that the Iowa City Fire Department
would accept simple misdemeanants on community service. This was puzzling to me, given the
fact that the Fire Department is, after all, merely a branch of the City. However, because of the
willingness of the Fire Department to supervise community service, I have on occasion ordered
Linda Woito, Iowa City City Attorney
Page 2
December 19, 1996
that community service be completed at the Iowa City Fire Department. This has apparently been
done with no problems or concerns about liability on their part.
Again, I most certainly would like to explore the community service option with the City. I
would suggest that we set up a meeting with someone from your office, the City Manager's
office, the magistrates and any other representatives of the City so that we can discuss the details
of such a program.
Please give me a call or drop me a note so that we can set up a meeting.
oddard,
Magistrate, 6th Judicial District
CC~
Chief Judge Honsell
Iowa City City Clerk
Iowa City City Manager
Iowa City City Council
District Associate Judge Steve Gerard
Magistrate Marsha Bergan
Magistrate Mary Weideman
November 26, 1996
Mr. Phil S. Larson
Shive~Ha.tteYy
2122 ACT Circle
Iowa City, Iowa. 52445
Re: Paragon Constructors
Dear Mr. Larson:
Please find a.tte. ched a copy of the check and statement ! received yesterday
from Mr. David Parks of Paragon Const. ructors. This would represent the entire
amount it cost to repair our vehicle. I have notified Harv's Auto Body that we
received the check and will have them co-sign it before it is cashed.
My son and I want to thank you very much for a.II of your assistance in this
matter. If-it were not for you and Mr. Fowler, not only would we have been
unfairly out of $500., my son would have been the recipient of a cynical lesson.
As it is he (and I) were very well served by the Cib/and it's representatives.
We thank you very much and hope that we can someday repay the excellent
service. Please extend our thanks to [:he Ci['y oft'icials as well.
Sincerely,
Cheryll Clamon
National 1301 Pennsylvania Avenue, N.W.
League Washington, D,C.
of 20004
Cities
(202) 626-3000
"Every elected official should read this
booklet prior to approving a bond issue."
Arthur Lev/tt, Chairman
Securities and Exchange Commission
Officers
President
Mark S. Schwartz
Council Member, Oklahoma Cib/, Oklahoma
First Vice President
Brian J. O'Neill
Council Member, Philadelphia, Pennsylvania
Second Vice President
Clarence E. Anthony
Mayor, South Bay, Florida
Immediate Past President
Gregory S. Lashurea
Mayor, Columbus, Ohio
Executive Director
Donald J. Borut
December 18, 1996
Dear NLC Member:
Enclosed is a copy of Questions to Ask BEFORE You Approve a Bond
Issue. The National League of Cities--in cooperation with other state and
local organizations and the Securities and Exchange Commission (SEC)--
developed this "pocket guide" to help you ensure that the disclosure statements
your community makes in coniunction with the approval of a tax-exempt bond
comply with federal law. The questions are intended to elicit sufficient
disclosure to meet the needs of investors in your community's bonds and to
ensure that public officials in your city or town are not subject to federal
investigation and enforcement action.
In the past two years, the SEC has initiated an increasing number of
investigations and criminal prosecutions related to bond disclosure in
communities of all sizes. Clearly, this is a case where an "ounce of prevention
is worth a pound of cure." Elected officials, in particular, need a complete
understanding of every proposed bond issue before approval.
We hope this pocket guide is useful to you. Best wishes for the holiday season.
Sincerely,
Enclosure
/87
This pocket guide has been prepared by the
National League of Cities; the National
Association of Counties; the National
Association of State Auditors, Comptrollers,
and Treasurers; and the Government
Finance Officers Association with input from
the Securities and Exchange Commission.
Copies of this pocket guide are available
from the state and local organizations listed
above and from:
· Airports Council International - North America
· American Association of Port Authorities
· American Bankers Association
· American Public Power Association
· American Public Works Association
· Association of Local Housing
Finance Agencies
· Association of Metropolitan Sewerage Agencies
· Association of School Business Officials
international
· Council of Development Finance Agencies
· Council of Infrastructure Financing Authorities
· Education Finance Council
· international City/County Management
Association
· international Municipal Lawyers Association
· Municipal Treasurers' Association
· National Association of Higher Educational
Facilities Authorities
· National Association of State Treasurers
· National Conference of State Legislatures
· National Council of Health Facilities
Finance Authorities
· National Council of State Housing Agencies
· National Federation of Municipal Analysts
· National School Boards Association
· Public Housing Authorities Directors Association
· PSA The Bond Market Trade Association
Questions to
Ber0re
Ask
You Approve
A Bond Issue
A POCKET GUIDE FOR
ELECTED AND OTHER
PUBLIC OFFICIALS
December 1996
ABOUT THIS BOOKLET
This pocket guide is tiesigned to assist state
and local officials in ensuring that their bond
disclosure documents comply with federal
securities laws. it includes questions that are
intended to produce disclosure documents
that meet the needs of a reasonable investor
purchasing a jurisdiction's bonds or notes.
These questions do not set standards. They
are designed to assist state and local offi-
cials in the establishment of procedures that
promote good disclosure. No brief list of
questions can cover every issue that may be
important for a particular issue.
Financial concerns confronting one unit of
government may be dramatically different
from those confronting another.
This pocket guide is divided into two sec-
tions. The first contains general questions
to ask yourself and your stag. Officials
should be sure that their stag have an ade-
quate understanding of the issues presented
by these questions.
The second section focuses on questions
that should be directed to outside profes-
sionals who have assisted in the preparation
of the bond issue and related documents.
Outside professionals include the bond
counsel, underwriter, financial advisor,
accountant, issuer's counsel, engineering
firm, or other consultants.
A list is provided at the end of this docu-
ment identifying resources on good disclo-
sure practices and requirements under the
federal securities laws.
'THE BASICS
State and local governments have a duty
under federal securities laws to produce
bond disclosure doct~ments that do not con-
tain misstatements or omissions of "materi-
al" facts. A fact is material "if there is a sub-
stantial likelihood that a reasonable investor
would consider it important in deciding
whether to buy or sell bonds." Failure to
meet these requirements could result in a
Securities and Exchange Commission
enforcement action or private litigation.
State and local officials, therefore, should
have a thorough understanding of a pro-
posed bond issue prior to its approval and
ensure that all significant information is pro-
vided to potential bondholders. An appro-
priate examination of a bond issue should
begin by asking the following questions:
Why are the bonds being issued?
What is the purpose of the issue and
how will the bond proceeds be used?
H What type of bonds are being issued?
H How will the bonds be repaid?
H Are there circumstances that might inter-
fere with repayment?
H What is our financial condition and
what circumstances might cause it to
change?
H What options do bondholders have if
revenues are not sufficient to pay them?
QUESTIONS OFFIC:IALS
SHOULD ASK THEi~SELVES AND THEIR STAFF
How have we allocated responsibilities
for the preparation of the official state-
ment? Have we clearly defined the responsi-
bilities of all participants in the transaction?
What processes or procedures have
been established to select qualified out-
side professionals? How are we relying on
them, and is our reliance appropriate? I-low
are they being compensated?
What have we done .to establish the
accuracy of financial and operating
information and its disclosure in the official
statement? Nas anything happened since the
date of the financial statements that needs
to be disclosed?
What policies and procedures have we
developed to determine whether materi-
al conflicts of interest exist that need to be
disclosed?
What procedures have we established
to accurately describe the project, the
bond terms, the sources of repayment, and
the risks associated with the project? What
procedures have we established for the
investment and disbursement of the bond
proceeds?
Do our procedures permit the under-
writers to carry out their "due diligence"
and other responsibilities?
Nave we fully considered any questions
asked by the rating agencies?
What continuing disclosure responsibili-
ties have we assumed and what proce-
dures have we established to meet them?
Who will determine and file the annual
financial and material event disclosure infor-
mation? Have we designated an individual
to speak to the market on our behalf?.
If we are relying on the bond counsel,
financial advisor, or trustee to evaluate
and meet our continuing disclosure require-
ments, what procedures are in place to
keep them apprised of our financial condi-
tion and other material information?
0Nave our procedures produced an
official statement that we feel accu-
rately presents our financial condition and
discloses the information a reasonable
investor needs to know? Have all the right
people reviewed it?
QUESTIONS OFFICIALS
SHOULD ASK OUTSIDE
PROFESSIONALS
What is the nature or scope of the writ-
ten opinion or certification, if any, that
you are giving in this transaction and relat-
ing to the disclosure document? Have we
given you access to the information you
need?
t4ave you explained to us all aspects of
the structure or nature of this transaction
so that you are confident we fully under-
stand all critical aspects? Does our official
statement adequately address any concerns
you have about this transaction that a rea-
sonable investor would consider important?
BAre there any matters regarding your
participation in this transaction about
which you should make us aware, including
potential conflicts of interest?
Has your review of the relevant financial
documents and other materials, includ-
ing the official statement, raised any con-
cerns regarding this borrowing? Do these
concerns need to be disclosed?
Are you aware of any circumstances in
which we, our staff, or others have not
complied with our procedures so that we
can make sure that our official statement
adequately and accurately describes this
transaction?
RESOURCES
· The Government Finance Officers
Association offers a number of disclo-
sure products, including disclosure
guidelines, a videotape on SEC Rule
15c2-12, and a diskette containing SEC
Orange County documents. A public
official's guide to disclosure is sched-
uled for publication in 1997.
· The National Association of Bond
Lawyers has disclosure publications,
including a Rule 15c2-12 handbook,
a book on fundamentals of municipal
bond law, and information on the selec-
tion and evaluation of bond counsel.
A model engagement letter is being
prepared.
, Disclosure guidelines are available from
the Association of Local Housing
Finance Agencies, National Council of
State Housing Agencies, National
Council of Health Facilities Finance
Authorities, the National Federation of
Municipal Analysts and the American
Bankers Association.
· Other sources to cons~.~tt are the
Municipal Disclosure Task Force Report
of the National Association of State
Auditors, Comptrollers and Treasurers;
It's 12 O'clock: Do You Know 'Where
Your City's Money Is? from the
National League of Cities; and the PSA's
Rule 15c2-12 Model Language.
IOWA
LEAOUE
_of CITIES
December 18, 1996
TO:
FROM:
SUBJECT:
City Clerks
Dean Schade, Director of Governmental Affairs
1997 Legislative Day
The only way Iowa's Legislature will make the best decisions on city issues in 1997 is if city
officials make sure legislators understand what is at stake. The easiest way for you and other
officials from your city to get up to speed with the latest developments on issues that affect cities in
Iowa is to attend the League's Legislative Day on Wednesday, February 12, in Des Moines.
There's been a lot of change in the Legislature this year, and with the start of the session just a month
away, I hope your city has created opportunities to educate your senator and representatives on key
issues like property tax reform, the Stanley Amendment, law enforcement training and rights-of-way
management. Freshmen legislators need to understand how these and other issues affect Iowans who
live in the cities in their districts. Veteran legislators need to know that city officials care about these
issues.
Legislative Day offers you a chance to catch up on the issues, educate legislators and show your
support for city initiatives efficiently and effectively. Come to Des Moines for one day to hear the
League's explanation of how these issues affect your city, to hear first-hand from legislative
leadership on how they perceive these issues, and to let them know how these things play out in the
real world of your community.
We'll meet on Wednesday, February 12, in Des Moines at the Holiday Inn Airport, 6111 Fleur
Drive. Registration opens at 9:30 a.m., followed at 10 a.m. with a briefing on important issues by
League staff. For the next 90 minutes, you'll hear directly from legislative leadership in both the
House and the Senate, and perhaps the governor's office. After lunch, buses will shuttle you to the
State Capitol for meetings with your legislators.
It's important that cities show their commitment to working together for Iowa's future by bringing a
delegation of officials to Des Moines for this meeting. If you don't do it, who will?
Please copy this letter and the attached registration form. Put it in your council packets and get it in
front of your city's key officials. A strong showing in Des Moines for this year's Legislative Day
will show the General Assembly that city officials do care about these issues.
$erwng iowa's
Jei~ HeJard
CounoJ Member
Pres ~'dent-eJec'
Ann HuJchmsc"
Moyo~ Beltend s';
Thomas P.
Mayor, CounciJ Bib:::
Execul~ve Director
Thomas O Bredeweg
317 SIXTH AVENUE o SUITE 14OO o DES MOINES, IOWA 50309-4122 o (515) 244-7282 o FAX (515) 244-O740
if you don't do it, who will?
The only way Iowa's Legislature will make the best decisions on city issues in 1997 is if
city officials make sure legislators understand what is at stake. The easiest way for you
and other officials from your city to get up to speed with the latest developments on issues
that affect cities in Iowa is to attend the League's Legislative Day on Wednesday,
February 12.
Legislative Day offers you a chance to catch up on the issues, educate legislators and show your support
for city initiatives efficiently and effectively. Come to Des Moines for one day to hear the League's
explanation of how these issues affect your city, to hear first-hand from legislative leadership on how they
perceive these issues, and to let them know how these things play out in the real world of your community.
It's important that cities show their commitment to working together for Iowa's future by bringing a delegation
of officials to Des Moines for this meeting. Please return the registration form below as soon as possible.
9:30 a.m.
10 a.m.
11 a.m.
12:30 p.m.
1:15 - 4 p.m.
Agenda
Registration
Issue Briefing
Discussion with
Legislative
Leadership
Lunch
Shuttles provided
to the Capitol for
meetings with
legislators.
Geltii]~ I I11'd'e
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L
Legislative Registration i
City I
I
Address Zip I
Phone ( ) FAX ( ) I
I
(please print name as it should appear on badges) I
Name I
I
Title I
Name I
Title I
I
Name I
Title I
I
Name I
Title I
I
Fees I
'
League members $40 x __ = $ I
League non-members $50 x = $ TOTAL = $ !
I
il Refu~ds will be honored for cancelations received by February 5, 1997. I
I Please notify the League office at (515) 244-7282 of any special accessibility I
I or dietary accommodations required. I
I Please identify a person responsible for the information included in this
I
registration who can be contacted if necessary:
Name
Phone ( ) -
Return this form and the appropriate fee by February 5, 1997, to:
Iowa League of Cities
Attn: 1997 Legislative Day
317 Sixth Avenue, Suite 1400
Des Moines, IA 50309-4122
FAX (515) 244-0740
I
I
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_!
THE UNIVERSITY OF IOWA
December 31, 1996
Mr. Martin Haynes, Chair
Design Review Committee
City of Iowa City
Iowa City, Iowa 52240
Dear Mr. Haynes,
I received a copy of your memorandum to City Council concerning the Biology Building and
skywalk. I need to clarify one point that I have been misquoted about in the Press Citizen and wasn't very
clear about in the December 9 meeting. This pertains to frequency of use of the skywalk. At that
meeting, I was referring to uses that were absolutely essential (for which there was no alternative to a
connection between the two buildings). What I should have done then is tell you what the actual uses of
the skywalk would be and try to estimate the frequency. My estimates of the frequencies of various uses of
the skywalk are the following:
· Number of times a day when absence of a connection would make it absolutely impossible to carry out
our research or teaching functions (6-12).
Number of times a day when absence of a skywalk would result in crossings of Dubuque Street with
lab carts or equipment dollies (25-50). This would involve movement of heavy equipment, media,
volatile and potentially hazardous chemicals, glassware, and radiologic materials. An accidental spill
due to heavy. traffic or bad weather would be highly disruptive to vehicle traffic on Dubuque Street.
· Number of times a day when a absence of a connection would hinder legitimate teaching or research
activities (100-200)
· Number of times a day when undergraduates would cross Dubuque Street or the connection (1,000).
In terms of access by both graduate students and undergraduates who have disabilities, the
connection is also a necessity. We recently graduated a Ph.D. student who was confined to a wheel chair
and had very poor eye sight. A department divided into separate buildings with no enclosed connection,
would have made it much more difficult for this student to obtain his degree.
We appreciate the opportunity to discuss these issues with you, and are working hard to make the
skywalk serve downtown in the way your memorandum suggests.
Sincerely yours,
taary ~ssin
Profesdor and Chair
Department of Biological Sciences
cc. City Council, Dick Gibson, Mary Sue Coleman, Doug True
Department of Biological Sciences
138 Biology' Bldg.
Iowa Cit,/, Iowa 52242-1324 U.S.A.
319/335-1050
FAX 319/335-1069
Crisis Center
321 East First Street
Iowa City, Iowa 52240
Crisis Line
Business Line
Food Bank
(319) 351-0140
(319) 351-2726
(319) 351-0128
December 17, 1996
City of Iowa City Employees
c/o Ms. Linda Severson
Human Services Coordinator
Johnson County Council of Governments
410 East Washington Street
Iowa City, Iowa 52240-5242
Dear City of Iowa City Employees:
Thank you for your recent donation of hygiene items to the Crisis Center! We are
grateful to you for supporting services for the residents of Johnson County.
Your support enables the Crisis Center staff and volunteers to assist our
neighbors with needs 24 hours a day -- every day of the year. As you may be
aware, the Crisis Center is dependent upon volunteers and private donations.
Please extend our appreciation to everyone that was involved with this collection.
We distributed your contributions through the Food Bank.
Thanks again for your donation!
Sincerely,
Ellen McCabe
Executive Director
Domestic
Violence
intervention
Program
p.o. box 3170
iowa city, iowa
52244
24 hour hotlines
(319) 351-1043
or
1-800-373-1043
business line
(319) 351 - 1042
administrative
(319) 35~.-7840
IP
December 20, 1996
City Employees
Civic Center
410 E. Washington Street
Dear City Staff,
Thank you for your generous gift of paper products and
hygiene supplies for the shelter. Your contributions help us
continue our mission of providing safe shelter and services to
women and children affected by domestic violence.
Last year, DVIP provided shelter for 463 women and children,
and provided direct services to another 710 women and
children through our outreach program. We receive around
13,000 phone calls a year.
We do not release names of our donors to other agencies.
we do, however, recognize our donors in our agency
newsletter. If you prefer, your gift to DVIP can remain
anonymous. please let us know if you do not want to be
listed in our newsletter.
once again, thank you for your thoughtfulness and generosity.
We wish you a peaceful New Year.
A United Way Agency
'ncerely, '
Executive Director
AGENDA
IOWA CITY CIVIL SERVICE COMMISSION
Tuesday, January 7, 1997
8:30 AM
Engineering Conference Room
Civic Center, North Court
410 E Washington St
Iowa City IA
2.
3.
4.
Promotional Process - Police Captain and Lieutenant
Entry Level Test - Firefighter
Old Business
New Business
17/'
Council on Disability Rights and Education
BOARD OF DIRECTORS
MEETING AGENDA
JANUARY 7, 1997 - 9:30 A.M.
CITY COUNCIL CHAMBERS
CIVIC CENTER - 410 E. WASHINGTON ST.
IOWA CITY, IA 52240
2.
3.
4.
5.
Chairperson's Report
Directors' Reports
Other Business
Next Meeting, April 1, 1997
Adjourn
CC:
Iowa City City Council
Johnson County Board of Supervisors
CDRE MISSION STATEMENT
The Council on Disability Rights and Education (CDRE) is a non-profit educational
organization dedicated to accessibility, full participation and inclusion of persons with
disabilities.
Our mission is to act as a comprehensive, community-wide educational resource for
promoting disability awareness, to provide technical assistance and to encourage
compliance with disability civil rights legislation.
Our goal is the attainment of community-wide accessibility and the full participation of
persons with disabilities to all facilities and services within our community.
mg&ass~bd10-1.agd
5.
6.
7.
8.
Council on Disability Rights and Education
MEETING AGENDA
JANUARY 7, 1997 - 10:00 A.M.
CITY COUNCIL CHAMBERS
CIVIC CENTER - 410 E. WASHINGTON ST.
IOWA CITY, IA 52240
Introductions
Approval of Minutes
Committee Reports
a. Housing
b. Transportation
c. Public Accommodations
d. Public Relations
Report of Board of Directors
Other Reports
Other Business
Next Meeting Agenda - February 4, 1997
Adjourn
co:
Iowa City City Council
Johnson County Board of Supervisors
CDRE MISSION STATEMENT
The Council on Disability Rights and Education (CDRE) is a non-profit educational
organization dedicated to accessibility, full participation and inclusion of persons with
disabilities.
Our mission is to act as a comprehensive, community-wide educational resource for
promoting disability awareness, to provide technical assistance and to encourage
compliance with disability civil rights legislation.
Our goal is the attainment of community-wide accessibility and the full participation of
persons with disabilities to all facilities and services within our community.
mgr\asst\cdrel-7.agd
Council on Disability Rights and Education
MEETING MINUTES
DECEMBER 3, 1996 - 10:00 AM
CITY COUNCIL CHAMBERS - CIVIC CENTER
Present:
Keith Ruff, Lon Moeller, Orville Townsend, Jane Monserud, Claudine Harris,
Richard Young, Marjorie Hayden Strait, Chris O'Hanlon, Tim Clancy, Ann
Shires, Kevin Burr, Dale Helling.
Chairperson Ruff called the meeting to order. Those present introduced themselves. Minutes
of the meeting of November 5, 1996, were approved as presented.
COMMITTEE REPORTS
Housing: The Housing Committee and the Public Relations Committee were supposed to meet
during November, but that meeting had to be cancelled. These two committees will meet
soon to discuss future updates of the information brochure and other joint efforts to promote
theCDRE. This meeting will be held in December or January.
Public Accommodations: The Committee is proposing to expand the accessibility guide
beyond the boundaries of the Iowa City Central Business District. The Committee will meet
on December 10 and will followup on this proposal. That meeting will also include discussion
regarding transportation to and from areas outside the central business district.
Transportation: Clancy reported that the Committee did not meet in November. He advised
that there would be a meeting of Project Action on December 4 from 11:30 to 1:30 PM at
the Lutheran Student Center in Old Brick. This meeting is intended to facilitate an exchange
between City staff and City Council members and the public. A goal of this exchange will be
to identify issues to be incorporated into the training sessions which will occur next year.
There was a question raised as to whether the Project might better communicate with persons
with disabilities who are or should be involved. Hopefully the December 4 meeting will
provide an opportunity to get this point to organizers. The next meeting of the Transportation
Committee will be on December 11 at the City Transit Facility.
OTHER BUSINESS
Chris O'Hanlon is putting together a group similar to the CDRE in Washington, Iowa. Anyone
interested in helping or providing information regarding this effort should step forward and
contact Chris. Any help will be appreciated.
Clancy advised that a ceremony in conjunction with the groundbreaking for the Coral Ridge
Mall will be held on December 4 from 8:00 to 9:30 AM at the Clarion Inn. The project
coordinator has been working with the Johnson County Coalition regarding planning issues,
accessibility, etc. Clancy also reported that Senator Harkin is having an open house on
December 6 from 4:30 to 6:00 PM in his Cedar Rapids office. The purpose of this open
house is to facilitate a discussion of upcoming issues for the 105th Session of Congress.
Burr reported that the Old Capitol Center has requested the City grant an easement for Taco
Bell to encroach onto the Clinton Street right-of-way for an entrance to a new facility. Helling
advised that this matter was brought before the Board of Appeals on December 2 and while
the results were not available, it was City staff's position that the plans as submitted did not
comply with the State Accessibility Code.
Council on Disability Rights and Education
December 3, 1996
Page 2
Marjorie Hayden Strait advised that she is working through Public Access Television to
promote the Video Voice/Video Production Club to teach people how to use production
equipment and to actually do videotape productions. She noted that Charles Lee has been a
very active participant and that Jim Haverkamp is a gifted staff person. She suggested that
their assistance and this medium could be helpful in our public relations efforts.
The next CDRE meeting will be on January 7, 1997, at 10:00 AM. The next' Board of
Directors meeting will also be held on January 7, at 9:30 AM immediately preceding the
general meeting.
Meeting adjourned.
mgr\asst\cdre 12-3,min
- T~ IO~A CITY CLERK From Jo Ho~art¥ 12-30-9§
Johnson Courtly
Don Sehr, Chairperson
Joe Bolk¢om
Charles D. Duffy
Stephen P. Laeina
Sally Stutsman
.BOARD OF SUPERVISORS
December 31, 1996
FORMAL MEETING
Agenda
Call to order following the informal meeting.
2. Action re: claims
3. Action re: formal minutes of December 19th.
4. Action re: payroll authorizations
5. Business from the County Engineer.
a) Action re: setting public hearing for Road Vacation 1-97 for Thursday,
January 16, 1997 at 10:00 a.m. (A portion of Iowa City to Oskaloosa
Road (Angle Road) beginning at its intersection with Main Street in
Frytown; thence Northeasterly approximately 223 feet.)
b) Resolution authorizing the County Engineer to act on behalf of the
Board of Supervisors re: farm-to-market construction
projects/discussion/action.
c) Resolution re: authorizing IDOT to hold lettings on farm-to-market
projects/discussion/action.
d) Resolution re: closing of roads/discussion/action.
e) Other
913 SOUTH DUBUQUE ST.
P.O. BOX 1350
IOWA CITY, IOWA 52244-1350
TEL: (319) 356-6000
FAX: (319) 356-6086
To~ 10{A CITY CLERK F~om Jo Ho~a~y 12-30-96 9,51am p. 2 of 3
Johnson County
...!.. 10~,~.~ I
Don Sehr, Chairperson
Joe Bolkcom
Charles D. Duffy
Stephen P. Lacina
Sally Stutsman
BOARD OF SUPERVISORS
December 31, 1996
INFORMAL MEETING
Agenda
1. Call to order 9:00 a.m.
2. Review of the formal minutes of December 19th.
Business from Kelly Hayworth, City Administrator for Coralville re:
Deer Creek Road/discussion.
Business from Cliff Bell and Scott Town Trustees re: payment of Trustees
for Cemetery work per Code of Iowa interpretation/discussion.
5. Business from Phillip Zell re: Senior Center update/discussion.
6. Business from the County Auditor.
a) Discussion re:
Projects Fund.
b) Other
resolution for earmarking funds in the Rural Capital
Business from the Board of Supervisors.
a) Reports
b) Other
913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086
To, !0{~ CITY CLERR F~om: Jo Houac~¥ 1R-30-9§ 9,Slam p, 3 of 3
Agenda 12-31-96
Page 2
8. Continuation of informal meeting January 6, 1997.
1. Discussion re: the following budgets:
a) Health (04)
b) Sheriff (08)
c) Law Enforcemere Proceeds (68)
d) Treasurer (14)
e) Veterans Affairs (50)
f) Physical Plant (17)
g) Other
9. Discussion from the public.
10. Recess.
FORMAL MEETING TO FOLLOW
To: ~OWA CITY CLERK From Jo Hoqarty 1R-30-96 9:26am p. 3 of 4
Agenda 12-31-96
Page 2
6. Business from the County Auditor.
a) Action re: permits
b) Action re: reports
Other
7. Business from the Planning and Zoning Administrator.
a)
b)
Final consideration of application ofZ9652 of Stephan Mann.
First and Second consideration of the following Zoning Ordinance:
of
11-19-96-Zll of application Z9650 of Garen and Ruth
1. An amendment to the Johnson County Zoning Ordinance, as
provided in Chapter 331.302 of the Code of Iowa, to make statutory
corrections which may adjust language to reflect current pfactices,
insert earlier omissions, delete redundancies and
inaccuracies, delete temporary language, resolve inconsistencies
and conflicts, update ongoing provisions, or remove ambiguities,
and providing effective and retroactive applicability dates.
c) First and Second consideration to correct the legal description of
Ordinance 11-19-96-Z4 of application Z9642 of Bernard Erenberger.
d) First and Second consideration to correct the legal description of
Ordinance 11-19-96-Z6 of application Z9644 of Penny Dullea.
e) First and Second consideration to correct the legal description
Ordinance
Rains.
f) Other
8. Business from the County Attorney.
a) Report re: other items.
To, 40I~A CIT~ CLEfIll From: Jo ~o~azk¥ 12-30-96 9:2§am p, 4 of 4
Agenda 12-31-96
Page 3
9. Business from the Board of Supervisors.
a) Action re: resolution for earmarking funds in the Rural Capital
Projects Fund.
b) Action re: re-appointment of William Kelly as an ex-officio non-voting
member to the Historic Preservation.
c) Action re: re-appointment of Harry Seelman and Jeri Hobart to the
Judicial Magistrates Commission.
d) Presentation of plaque acknowledging Robert J. Bums work on the
Preservation of Johnson County's first Asylum.
e) Other
10. Adjourn to informal meeting.
a) Inquiries and reports from the public.
b) Reports and inquiries from the members of the Board of Supervisors.
c) Report from the County Attorney.
d) Other
11. Adjournment.
To: ffOWA CITY CI~RK From: Jo Hoqarty 12-31-96 l~tSpm p. ~ of 3
Jolm~on County
/~OWA ~
Sally Stutsman
Joe Bolk¢om
Charles D. Duffy
Jonathan Jordahl
Stephen P. Lacina
BOARD OF
JOHNSON COUNTY BOARD OF SUPERVISORS
FORMAL ORGANIZATIONAL MEETING
Agenda
Call to order 9:00 a.m.
January 2, 1997
2. Election of chairperson and vice-chairperson.
3. Motion setting meeting days and time.
4. Appointment to the Sixth Judicial District Department of Correctional
Services Board of Directors.
5. Discussion/action re: designation of official newspapers of Johnson County,
6. Action re: claims
7. Action re: formal minutes of December 31st.
8. Action re: payroll authorizations
913 SOUTH DUBUQUE ST.
P.O. BOX 1350
IOWA CITY, IOWA 52244-1350
TEL: (319) 356-6000
FAX: (319) 356-608~ ~4
CITY C~RK ['rom~ Jo Hooa~ty 12-31-96 l~45pm p. 3 of 3
Agenda 1-2-97
Page 2
9. Business from the County Auditor.
a) Action re:
b) Action re:
c) Action re:
97.
d) Other
permits
reports
resolution appropriating amounts for the third quarter of FY
10. Business from the County Attorney.
a) Report re: other items.
11. Business from the Board of Supervisors.
a) Other
12. Adjourn to informal meeting.
a) Discussion re:
b) Discussion re:
c) Other
goals and objectives for the Board of Supervisors.
committee assignments.
13. Adjournment.
To:
From:
Subject:
Date:
Karen Kubby
Larry E. Eckholt
Snelson Sculpture
November 18, 1996
You probably know this, but it is amazing how many people don't: the Kenneth Snelson steel
sculpture at the corner of Dubuque and Iowa is owned by the city, not the UI. It was
purchased (along with the Richard Field sculpture that now languishes in City Park) with
matching NEA funds back in the hey-day of Urban Renewal. The federal grant had to be
matched with local funds that were raised by a committee spearheaded by Dick Summerwill
and Nancy Seiberling, among others. Originally both pieces were to be part of the
downtown urban renewal focus. When it took so long to get redevelopment rolling (and no
permanent site was available for the Snelson) the UI agreed to place it at the strategic corner it
has enjoyed for nearly 20 years.
It would be great to have the Snelson piece finally installed in the heart of downtown Iowa
City--as it was supposed to be in the first place, To me, the Ut's plans for that corner give the
City an opportunity to finally secure the place the Snelson has deserved.
By the way, the beauty of the piece is that it can be configured in several different ways.
And while I'm at it, I think it was unconscionable that the Richard Field piece was disposed of
without any regard for its significance in the history of downtown renewal and the 70s "urban
art" movement. While Snelson is a major international artist, Field at the time was a recent UI
graduate with great potential. We should work to have the Field moved back downtown
where it belongs.
Thanks!
To, IO~A CITY CLERK From: Jo ~o~art¥ 1-06-97 9,0§a~ p, 2 of 4
Johnson Coun~ ]
Sally Slutsman, Chairperson
Joe Bolk¢om
Charles D. Duffy
Jonalhan Jordahl
Stephen P. Lacina
BOARD OF SUPERVISORS
January 7, 1997
INFORMAL MEETING
---7
Agenda
1. Call to order 9:00 a.m.
2. Review of the formal organizational minutes of January 2, 1997.
Business from Brad Neumann, Solid Waste Management Planner for
Johnson County Council of Governments re: Waste Tire Grant/discussion.
4. Business from Jerry Searle, Planning/Engineering for Snyder &
Associates, Inc. re: general company qualifications/discussion.
5. Business from the Board of Supervisors.
a) Discussion re: appointments of Supervisors to various Committees,
Boards and Commissions.
b) Discussion re: setting date for the Computer Needs Committee report.
c) Discussion re: attendance at the 1997 NACo Legislative Conference to
be held on February 28, 1997 to March 4, 1997.
d) Discussion re: Ambulance Director job description.
e) Discussion re:extending hours that county departments are open for
business.
f) Reports
g) Other
913 SOUTH DUBUQUE ST.
P.O. BOX1350 IOWACITY, IOWA 52244-1350
TEL: (319) 356-6000
FAX: (319) 356-6086 ~
To~ IOWA CITY CLERK From~ Jo Ho~art¥ 1-0§-97 9~O~am p. 3 of 4
Agenda 1-7-97
6. Discussion re: the following budgets:
Page 2
a) S.E.A.T.S. (12)
b) Ambulance (01)
c) Emergency Medical (31)
d) Boardof Supervisors (05)
e) County Farm (25)
f) Cotlap (34)
g) Conservation (24)
h) Special Resource Enhancement (32)
i) Conservation Trust (82)
j) Mental Health/Developmental Disabilities
k) Other
(46)
7. Continuation of informal meeting January 8, 1997.
1. Discussion re: the following budgets:
a) Human Services (45)
b) Historical Society (20)
c) Disaster Services (09)
d) Auditor (03)
e) Elections (33)
f) Central Services (18)
g) Workers Unemployment Compfrort (22)
h) Medical Examiner (10)
i) Block Grants (20), (21) and (23)
j) Recorder (11)
k) Soil Conservation (23)
1) Zoning (19)
m) Information Services (07)
n) County Attorney (02)
o) Court Services (28)
p) Prosecutor Forfeit (69)
q) Juvenile Crime Grant
r) Secondary Roads (49)
s) Weed Eradication (55)
t) Reservoir Roads Trust (81)
u) Other
CITY CLERK From: Jo ]o~art~ 1-06-97 9:06am p, 4 of 4
Agenda 1-7-97
Page 3
8. Discussion from the public.
9. Recess.
CITY OF lO W~t CITY
INFORMATION PACKET
January 10, 1997
IP1
IP2
IP3
IP4
IP5
IP6
IP7
IP8
IP9
IP10
IPll
IP12
IP13
IP14
IP15
IP16
IP17
..' ~ "..January 1.3 WORK:SESSION AGENDA ITEMS
Memorandum from PCD Director and Asst. Director PCD: Landscaped
Burlington Street
Memorandum from PCD Director: Commercial Development in the Near Southside and ..
Parking Impact Fees
'Memorandum from Director Parking & Transit to City Manager: Transit Routing
MISCELLANEOUS ITEMS
Memorandum from City Manager: Plumbing Code
Memorandum from City Manager: Housing Permits
Memorandum from City Manager: Pending Development Issues
Letter from City Manager to Iowa City Area State Legislative Delegation:
Treatment Facilities
Median for
I
02..._,
Wastewater
Letter from City Manager to Kelly Hayworth:
December 3t, t996 Information Meeting
Memorandum from PCD Director: Graffiti Policy
Memorandum from PCD Director: Schedule-Univ. of Iowa Pedestrian
Dubuque Street
Memorandum from Director of Housing Inspection Services to City Manager: Appointment
of New Housing Administrator
Memorandum from Director of Public Works to City Manager: Installation of Sidewalks
Johnson County Board of Supervisors ~g~.
Bridge on aO~
Memorandum from City Clerk to Anne Rawland (Elected Officials Booth Subcommittee):
Walk of the Stars
Memorandum from City Clerk: Meeting Schedule for January, February, and March
(Revision #3)
Letter to City Clerks from Thomas Bredeweg (National League of Cities): National League
of Cities' Congressional City Conference
Memorandum from City Clerk: Council Work Session, December 16, t996
Memorandum from Director of Public Works to Tim Randall: South River Corridor Sewer
Construction Progress (Pictures included in Council Packet only)
IP18
IP19
IP20
IP21
IP22
IP23
IP24
IP25
Memorandum from Administrative Assistant: Deer Count Update
Memorandum from Administrative Assistant: Correction on 1996 Council
Activities Summary
Memorandum from Donna Bogs to Police Chief: Atta Boy for Hewlett
Letter from Nila Haug to Press Citizen: Police Incident
Building Permit Information December t996
Article Cedar Rapids Gazette: Play Straight on Tax Relief (Atkins)
Paul Bowers IAEI President
Agenda: January 9, 1997, Johnson County Board of Supervisors Formal Meeting
Agenda for the 1/14/97 Informal meeting of the Board of Supervisors.
Summary of Low-Income Assistance Programs (previously distributed 12/3
with Mayor memo) from Administrative Assistant to City Mgr.
Legislative
City of iowa City
MEMORANDUM
Date: January 6, 1997
To:
From:
Re:
Karin Franklin, Director, P
Jeff Davidson, Asst. Director, POD
Landscaped median for Burlington Street
At your December 3 work session we presented a concept plan for a landscaped median on
Burlington Street. A majority of you expressed interest in pursuing this matter, and asked us to
investigate the following three issues:
Review and comment by the Downtown Strategy Committee, including the alternative of
banners and flags in the median instead of trees.
2. Preparation of a cost estimate.
Survey of businesses with access onto alleys that would be limited to right-in/right-out by
the median.
Following is a summary of our findings.
Downtown Strategy Committee review
The concept of the Burlington Street median was taken before the Downtown Strategy Committee
at their meeting of December 18, 1996. There was mixed reaction from the committee; however,
a consensus was reached. The committee felt that the median would be an attractive addition
to the downtown at a future point in time. They felt that the median should be done in the context
of an overall plan for the downtown and that any expenditure of funds for this median should
occur only after other needs in the downtown had been met.
Cost estimate
Attached is a cost estimate to construct a single median island, which has been prepared by
NNW Inc. Consulting Engineers. The estimated expense to design and construct one median
island is $71,680. This includes an irrigation system ($3,000) and electrical outlets ($2,000), as
well as a 15% contingency ($8,500). Mobilization of the contractor ($8,000) would be eliminated
for each additional median island constructed at the same time. The estimated expense to install
median islands in the entire five block corridor is $326,400.
You have budgeted $100,000 annually in the CIP for improvements to the Near Southside.
2
Survey of businesses
The attached letter was sent to 18 property owners who have access onto one of the three alleys
which would be limited to right-in/right-out movements after construction of the landscaped
median. The results of the survey were:
Five responses indicated it is acceptable to have left turns prohibited from the alley onto
Burlington Street.
Three responses indicated they would prefer to continue to have left turns permitted from
the alley onto Burlington Street.
One response indicated either option is acceptable.
If you wish to proceed with implementation of the landscaped median, our next step would be to
have the project designed to the extent that we can request approval from the Iowa Department
of Transportation. This is required because Burlington Street is a primary highway extension
(Highway 1) through Iowa City. Our local Iowa DOT Resident Maintenance Engineer has given
tentative approval to the concept plan, but the official approval must be granted by the Ames
office of Iowa DOT. Our submission for approval must be of the actual proposed design, not just
a concept plan.
Let us know at your January 13 work session how you would like us to proceed.
CC:
bc5-3KF.
Steve Atkins
Chuck Schmadeke
Rick Fosse
David Schoon
ESTIMATE OF COST
BURLINGTON STREET MEDIAN IMPROVEMENTS
CITY OF IOWA CITY
DEC. 1996
Project Includes:
One block of removing existing center lane paving and replacement
with raised planting bed, including plantings and watering system.
The raised planting bed covers 100' of the 300' long block. Also
included is a 6" hign by 2' wide median extending from the planting
bed to the intersection.
ITEM UNIT
MOBILIZATION L.S.
PAVEMENT REMOVALS S.Y.
PAVEMENT, CONCRETE 9" LBS
MEDIAN, CONCRETE, 6" S.Y.
RAIL, CONCRETE BARRIER L.F.
STEEL REINFORCING LBS
TRAFFIC CONTROL L.S.
WATER SERVICE 1" DIA. L.F.
TREE, WHITE ASH, 6' EACH
VINCA MINOR EACH
IRRIGATION SYSTEM L.S.
BACKFILL, SELECTED C.Y.
TOP SOIL FURNISH & SPREAD C.Y.
FERTILIZE & MULCH S.Y.
ELECTRICAL OUTLETS L.S.
CONTINGENCIES (15%)
CONSTRUCTION COST
ENGINEERING DESIGN & CM.
QUANTITY
460
400
25
230
4600
120
6
100
100
20
120
UNIT
COST
$10.00
$30.00
$30.00
$40.00
$0.55
$30.00
$250.00
$5.00
$15.00
$25.00
$5.00
EXTENDED
COST
$8,000
$4,600
$12,000
$750
$9,2oo
$2,53o
$6,5oo
$3,600
$1,5oo
$500
$3,000
$1,500
$5OO
$6OO
$2,000
$56,780
$8,5OO
$65,28O
$6,4O0
TOTAL ESTIMATED PROJECT COST $71,680
December 19, 1996
CITY OF I0 WA CITY
To:
Near Southside property owners with access to alleys between Court Street and
Burlington Street
Re: Alley access to Burlington Street
You may be aware that the City Council has a Design Plan for enhancements to the Near
Southside neighborhood. One of the enhancements being considered are mid-block tree
islands on Burlington Street between Gilbert Street and Madison Street. These islands would
be located mid-block between the left turn lanes for each adjacent intersection, and would
create a landscaped median effect on Burlington Street. We have a computer simulation of
what the median islands would look like; please contact me if you would like a copy.
There are three north-south alleys along Burlington Street which would be impacted by the
proposed median islands. The median islands would limit turning movements to right turns
from Burlington Street into the alleys or right turns out of the alleys onto Burlington Street. Left
turning movements from the alleys, or from Burlington Street into the alleys, would not be
possible. Although limiting access from public rights-of-way is always a concern, there are
positive aspects to eliminating left turns from the alleys onto Burlington Street. Left turning
movements are a cause of accidents in this corridor, and also decrease the traffic-carrying
capacity of Burlington Street.
Since we estimate the median project would decrease accidents along Burlington Street by
eliminating left turns from alleys, the City Council is considering limiting these three alleys to
right out movements regardless of their decision on the Burlington Street median islands. I was
asked to contact each of you and see what your opinions are on possibly prohibiting left turns
from these three alleys. Would you please return the attached questionnaire indicating your
thoughts on this matter. A self-addressed postage-paid envelope has been enclosed for your
convenience. I would appreciate you returning the questionnaire to me no later than January
3, so that I can compile your responses prior to the January 13 City Council meeting.
Feel free to contact me at 356-5252 if you have any questions or would like a copy of the
computer simulation showing the Burlington. Street median islands.
Jeff Davidson, Assistant Director
Department of Planning & Community Development
410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240-1826 · (319) 356-5000 · FAX (319) 356-5009
Please return by January 3, 1997. Thanks
[l
[1
[]
It is acceptable to have left turns prohibited from the alley onto Burlington Street.
I would prefer to continue to have left turns permitted from the alley onto Burlington
Street.
Either option is acceptable.
Comments:
Name
Address
jccogtp\burling,ltr
HIERONYMI PARTNERSHIP
3322 MUSCATINE AVE
IOWA CITY IA 52240
BLACKHAWK PARTNERS
LINCOLN REAL ESTATE
1218 HIGHLAND COURT
IOWA CITY IA 52240
MOD POD INC
ATTN MR FOTSCH
301 S DUBUQUE ST
IOWA CITY IA 52240
HOMELAND SAVINGS BANK
P O BOX 2568
IOWA CITY IA 52244
CAPITOL STREET ASSOCIATES
P O BOX 288
IOWA CITY IA 52244
GATEWAY SOUTH
414 MARKET STREET
IOWA CITY IA 52245
FIRESTONE INC
231 E BURLINGTON
IOWA CITY IA 52240
ST PATRICKS CHURCH
228 E COURT
IOWA CITY IA 52240
SOUTHTOWN PROPERTIES
227 MAHASKA DRIVE
IOWA CITY IA 52246
GENE KROEGER
500 S DUBUQUE ST
IOWA CITY IA 52240
JOEL SCHINTLER
155 COLUMBIA DRIVE
IOWA CITY IA 52245
NORTHWESTERN BELL
c/o U S WEST INC
6300 S SYRACUSE WAY
SUITE 70O
ENGLEWOOD CO 80111
JAFAR MOGADAM
5452 OBSERVATORY AVE
RIVERSIDE IA 52327
DAVID TIGGES
500 S DUBUQUE ST
IOWA CITY IA 52240
CAHILL-CAHILL INVEST
319 S GILBERT ST
IOWA CITY IA 52240
QUIK TRIP CORP #509
AVTAX INC
1025 EVERETT ROAD
LAKE FOREST IL 60045
OLD FEED STORE ASSOCIATES
330 E COURT STREET
IOWA CITY IA 52240
DAVID CAHILL
317 N 7TH AVE
IOWA CITY IA 52245
Iccogt p",hier onym.xex
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
January 9, 1997
Karin Franklin, Director,
Commercial Development in the Near Southside and Parking Impact Fees
Last fall, the Council indicated a desire to reevaluate parking facility impact fees for developments
in the Near Southside. The apparent goal is to encourage commercial development in the blocks
between Burlington and Court Streets and to take away real or perceived impediments to
commercial development. Two approaches related to parking are possible and can be
implemented separately or together.
The first approach is to eliminate parking requirements for commercial uses In the CB-5 zone and
eliminate the parking facility impact fee. Maintaining parking design standards would ensure that
property use was focused on development rather than on parking. Currently, parking may be
within a building, or to the rear of the structure and screened from view from the street.
Eliminating the parking requirement allows for maximum use of the property at the owner's
discretion.
Concurrently, if the desire is to build in a disincentive to further residential development in the CB-
5 zone, the parking facility impact fee for residential uses could be increased, either through the
base parking requirement, the percent of spaces which must be paid for, or an increase in the
fee per for space. Currently, the parking requirements are based on the number of bedrooms in
a unit, as is the case for multi-family development in other parts of the City. However, the
number of spaces per bedroom for multi-bedroom units is less in the CB-5 zone than in other
zones. The requirement could be increased to parallel the requirement for multi-family residential
in other zones.
Now residential developments must pay a fee for 50 percent of the required parking whether the
parking is provided on-site or in a public parking facility. The percentage could be increased.
The consequences of that may be higher intensity usage of the property for residential uses, or
a decrease in the number of bedrooms or units constructed if the cost is hi.~h enouqh. Currently
the fee is $4,423.56+ per space. The cost of construction of the space within a building is
approximately $12,000/space. If leases do not rely upon the availability of parking, it is obviously
more economical to pay the fee than provide on-site parking. If there is truly to be a deterrent
to residential development or to multi-bedrqom units, the fee should probably be increased
substantially. One issue to keep in mind regarding residential development and parking fees is
that presently the parking facility impact fee district covers almost the entire Near Southside. This
includes property where commercial development is desired--Court to Burlington--and property
south of Court where residential development is desired. The fee cannot vary within the district.
So a decision to increase residential fees to the extent that residential development is affected
may have a detrimental impact on the policy to encourage a high density residential neighborhood
south of Court Street, a neighborhood that is intended to feed people into the downtown.
Commercial Development (Near Southside)
January 9, 1997
Page 2
Another avenue for increasing the amount of commercial development in any project that does
occur is to amend the Zoning Ordinance to require two stories of commercial development. This
may inhibit development generally speaking in the short-term, if the market cannot support much
commercial development. However, it would insure more commercial development in the long
run even if it meant preserving the area for commercial development in the short term.
After discussion at your January 13 work session, we can bring specific ordinances to you for
consideration. I would suggest that you begin with elimination of the commercial parking
requirement and parking facility impact fee. The residential issue has more ambiguous policy
implications since it has been the policy to encourage residential development in the Near
Southside and the presence of people to support the downtown. This policy direction requires
more careful consideration.
jw/develop.kf
City of Iowa City
MEMORANDUM
January 6, 1997
To: Stephen Atldns, City Manager
From: Joe Fowler, Director Parking & Transit
Reference: Transit Routing
During the FY97 budget sessions Council directed that the Transit Division at
some time in the future review the current routing and make recommendations
for change. Transit has delayed this process to allow an adjustment period to
the fare increase and service changes implemented in the FY97 budget.
Transit employees working with JCCOG will present alternative routing but
would like Council direction prior to beginning the study.
While the possibilities are almost limitless the following are suggested
directions Council could give:
Continue with the current blanket service.
Base service on demand - reduce in some areas, increase in others.
Combination of above - blanket during peak, demand off peak.
Completely redesign service - circular routes, increased expresses.
We anticipate having the entire fixed route fleet litt equipped by this summer.
One goal of the study would be to increase route time to allow drivers
additional time for passenger loading/unloading. This may require the
combining of some routes but will be necessary to continue to provide
reliable service.
City of iowa City
MEMORANDUM
Date: January 3, 1997
To: City Council
From: City Manager
Some Council Members may recall the plumbing code was amended to provide for backflow
protection. There were some complaints about this requirement, although the State had much to
say about our initiation of this code amendment. I heard of the attached incident and wanted to
let you know.
Karen Sheldon works in our Water Division and Bernie Osvald is our Plumbing Inspector.
bc5-3SA
BACK FLOW INCIDENT
THURSDAY, DECEMBER 12, 1996
SUBMITTED BY KAREN SHELDON
On Thursday, December 12, 1996 I was sent to Jiffy Lube/Four Seasoh's Car Wash at 1455 S.
First Ave. to check out a complaint about oil in the water. On arrival, I met with Gary Hamdorf to check
out the situation in the car wash. He proceeded to show me where he had found oil in his car wash devices.
We then went to the Jiffy Lube to check out their situation. They showed me water that they had drawn
and it was oily. They had an out of order sign on their water fountain. I asked them if they had hoses that
could come in contact with oil. In the bays, they have a water line that has a hose bib with a vacuum
breaker. The hose had a spraying device that also has a vacuum breaker hooked up to the nozzle. This line
has a shut off before it goes into the wall. This line is connected to the domestic water for Jiffy Lube. We
shut the line to the hoses off so no more oil could siphon back into the system. I believe that the vacuum
breakers had failed and that they needed a RPZ on this line. I explained this to Shawn Harris of Jiffy Lube.
I talked to him how dangerous the garden hose actually is. That it is our biggest worry in our residentials.
A vacuum breaker is not a testable item and it's hard to tell if they fail. We then went into their bathroom
and checked their toilet and sink. When we took the lid to the toilet off, the water in the tank was milky
and waxy smelling. This is where 1 got concerned that something was coming from the car wash. I then
went back to the carwash to do some more checking. This is where the water service comes in, where the
water meter is located, and where the two containment devices are located. I wanted to see how the water
went to the Jiffy Lube. After fiquring out how it went, I shut off the water and went back to see if their
water was off. It was. Shawn went back with me to check out the situation in the car wash. We noticed
another line coming off the water that goes to Jiffy's Lubes line. This line went to the wax machine of the
car wash. I think that this how the milky, waxy water got into the toilet at Jiffy Lube. The wax machine
has a ballcock type automatic fill. We discussed how the containment devices work. I told Shawn that he
needed to install a RPZ on the water line that goes into the bay to prevent that oil from siphoning back into
his domestic water. He said that he had received two estimates when we sent the survey. He had taken the
cheapest one. The other surveyor probably had suggested the RPZ for that line. With the line that goes to
the wax machine, Gary is going to cut that line off from Jiffy Lube's line and have it replumbed into the
car wash's contained line. I also suggested that both of the backflow containment devices be fetested.
This is actually two backflow cases. Oil was back siphoned from Jiffy Lube into their domestic
water and into Four Season Car Wash wax machine. The second case is the wax from the wax machine of
Four Season Car Wash back siphoning into the domestic water of Jiffy Lube. We need to be thankful that
there were Backflow Containment devices at this place or we could have had oil and wax in our potable
water. The real story behind this is about the need for isolation devices to be in place to keep the water
within their own systems drinkable. ~
Update: December 16:1996
Bernie Osvald, AI Breese and myself met at 1455 S. First Avenue to assess the backflow situation.
We came up with the same conclusions as above. It seems impossible but something happened here.
City of Iowa City
MEMORANDUM
Date: January 7, 1997
To: City Council
From: City Manager
Re: Housing Permits
There has been some recent media coverage of new housing construction value. The attached
summary will provide you with some comparative information. It is important to look at trends
rather than just the 95-96 percent change.
bc2-2SA,
November Housing Numbers
With one month to go, the year-to-date dollar value of residential
construction permits issued in Iowa was still up 7% from the same
period in 1995, despite the recent sluggish performance. To date,
27 communities saw an increase, while 21 saw a decline.
-16%' Y-T-D Growth Slows to 7%
Each month, IDED surveys building department officials in Iowa's
48 largest communities to determine the value of housing permits
issued during the prewous month. For additional information
contact Vivian Naber at (515) 242-4800.
Value of Iowa Housing Permits Issued by Local Communities
¢r~u=an~= o~ Doan-.) I For the Month of November I Pe~ r ......... ~(~;"il~e J"n~a~y thr'0~'~h November Period I Percent
iCity 1991 1992 1993 1994 1995 1996 95-96 1991 1992 1993 1994 1995 1996 95-96
,Altoona 51 509 1,214 587 1.009 1,413 40% 3,490 7,723 9.920 13.852 16.588 12,516 -25%
'Ames 1.025 1.905 4.378 2,741 3,002 1,186 -60% 13.990 18.985 16,157 17,733 18.340 13.388 -27%
Ankeny 946 1,287 2,601 4.312 1.702 1.962 15% 17.194 21.499 30,564 43.474 29.097 28.836 -1%
ttantic 0 80 148 0 110 0 -100% 836 80 518 695 635 2.655 318%
[Bettendorf 1.253 932 2,113 894 589 1,592 171% 25.482 20,760 19.001 14,063 11.962 13.222 11.%
IBoone 0 106 205 78 1,053 195 -81% 1.590 1,379 1.145 3.814 3.075 2,256 -27%
Burlington 195 345 135 1.091 544 570 5% 1,712 2,409 3,530 6.383 5,144 4,574 -11%
Carroll 194 354 415 264 200 392 96% 2.977 4.924 6,994 5.336 5,496 5,873 7%
Cedar Falls 473 679 577 3,574 1,187 1,161 -2% 7,451 10.833 9,813 14,899 8,125 14,740 81%
Cedar Rapids 2,061 2,207 3,854 2,241 2.168 2,278 5% 32,201 39,540 36,127 32,150 32.447 36,386 12%
Chades City 0 0 75 0 180 56 -69% 87 598 325 80 998 1,590 59%
Clear Lake 0 200 0 0 0 0 0% 600 1,380 1.630 1,080 1.155 1,470 27%
Clinton 205 160 410 410 100 0 .100% 2,005 2,773 3.157 2.374 2,718 9,613 254%
Clive 1,908 1.724 3,359 1.161 3,495 1,73g -50% 27,949 41,365 42,879 37,657 42,360 33.456 -21%
Coralville 1.067 350 1,598 1,540 1,856 1.772 -5% 12.008 11,863 17.467 16,806 13.393 16,270 21%
iCouncil Bluffs 369 392 832 715 3,919 265 -93% 5,105 6,055 12.486 7,156 19,146 17,067 -11%
Creston 0 0 0 0 0 970 ~ 1,166 227 236 658 747 1,498 100%
Davenport 2.158 2,674 650 783 2,209 1,374 -38% 14,365 18,537 23,393 15,883 19.471 18,156 -7%
Decorah 80 68 185 0 80 200 150% 2,355 3,759 2,573 2,043 1.660 2,118 28%
Des Moines 776 1,900 1.973 875 5,863 3,989 -32% 30,060 30,717 31,301 39.561 34,590 31,095 -10%
Dubuque 710 2.240 2,254 627 1,052 750 -29% 10.905 18,211 16,286 13,773 12,923 11,039 -15%
Fairfield 80 175 57 210 0 70 ~ 1,354 1,857 2.741 2.423 2,961 1,893 -36%
Fort Dodge 136 140 0 300 275 140 -49% 2.462 2,803 1.465 1.454 4,058 4,098 1%
Fort Madison 0 0 0 0 0 60 ~ 200 116 272 280 686 789 15%
Grinnell 175 0 240 751 0 1,027 ~ 823 2,194 2.092 2.128 1,630 2,529 55%
Indianola 426 1.403 725 630 487 0 -100% 5,494 7,275 5.591 5,757 8,594 7.072 -18%
owa City 1.098 3,278 3,977 1,692 1,448 1.433 -1% 20,779 31,963 34,539 41,248 26,694 26,870 1%
(eokuk 0 55 303 70 0 0 0% 643 692 1,028 1,194 1,407 872 -38%
Knoxville 0 0 100 240 0 0 0% 820 848 2,038 1,966 861 797 -7%
LeMars 170 346 127 159 260 280 8% 2,534 2,533 3.527 2,883 2,343 3,930' 68%
Madon 452 1,020 3.040 1,058 2,113 997 -53% 7.511 13,406 20,005 15,467 11.521 16,079 40%
Marshalltown 259 0 307 1,298 0 0 0% 2.303 1,214 5,295 6,315 2,806 2,009 -28%
~Mason City 357 801 788 514 729 656 -10% 3,672 4,474. 2.663 4,582 6,111 6.895 13%
Mount Pleasant 80 305 78 0 209 0 -100% 2,316 1.60?! 1,830 1,900 1.236 2,394 94%
IMuscatine 223 386 1,136 312 222 259 17% 2,334 3,807 3.198 3,583 3,786 6,694 77%
INewton 0 40 123 786 162 46 -72% 11.069 2,838 4,017 4.954 6,412 4.964 -23%
Oskaloosa 175 100 70 98 469 518 10% 1,467 1,881 2.837 2.240 2,623 3.700 41%
Ottumwa 40 121 152 395 0 805 ~Wf 1.419 1,126 2.644 3.525 3,272 3,889 19%
'Pella 160 287 614 816 0 620 ~h~ 3.008 3,313 4.743 7.700 1.941 5,886 203%
iSioux City 238 1,681 430 1,509 1,551 1,573 I% 3.762 9,694 15.208 25,371 11,712 14.842 27%
ISoencer 85 0 192 197 80 223 !79% 1.244 3,598 2,038 3,402 1.602 1.712 7%
;S[orrn Lake 0 0 0 0 0 1,055 ~ 443 1.045 ~,478 2.155 1,972 1.927 -2%
'Urbandale 1,322 2,412 990 440 1,356 1.249 -8% 21.975 34.225i 15,202 17,247 11,570 36.470 215%
Washington 50 0 100 0 1.289 90 -93% 1,469 1,627 1.822 1.899 2.~45 1.759 -18%
iWatedoo 290 210 93 463 83 308 271% 4,864 4,687 6.254 3.437 7.578 5,151 -32%
,~Wavedy 242 420 236 274 271 310 15% 3,082 2,693 1,817 2.148 2.023 2,884 43%
,W ebster City 0 0 326 90 90 0 -100% 519 271 903 2,164 2,001 1,455 -27%
'Wast Des Moines 1,203 2,517 9.810 6,018 5,009 5,203 4% 26.745 52.310 63.952 72,779 71.919 70,4691 -2%
,TO~'AL 122.724 35,800 52,981 42,208 46,421 38,786 ~ 349.829 469,594 498.592 531.66!i 483,5231 516.8471~
Note: ~ means that the percentage growth from a zero value in 1995 to a positive value ~n 1996 is indeterminata~y large.
if this is your first issue of T_Ee[tcts, welcome. We hope that you find the Make the check payable to "$tate of lowa" and mad ~t to "Economic Trends,4
information useful. If you are already a subscriber, we thank you. If you wish Iowa Department of Economic Development, 200 East Grand Avenue, Des
!o receive a copy each month and are not yet a subscriber, please send your Moines, IA 50309. Be assured of the latest Iowa economic trends and
$25 check for 12 issues. forecasts, all in a concise format.
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
January 8, 1997
City Council
City Manager
Pending Development Issues
An application submitted by A. F. Streb for voluntary annexation and rezoning of a
140.5 acre tract from County M1, Light Industrial, to C1-1, Intensive Commercial
(38.93 acres); and I-1, General Industrial (101.57 acres), for property located on the east
side of Scott Boulevard, north of Highway 6.
An application submitted by Frantz Construction Co. for a preliminary and final plat
approval of Mount Prospect Addition, Part VIII, a 9.02 acre, 12-1ot residential subdivision
located east of Sycamore Street and south of Lakeside Drive.
An application submitted by Frantz Construction Co. to vacate Gable Street, located
south of Lakeside Drive.
An application submitted to Johnson County but Richard Borchard to rezone a 1.99 acre
tract located at 4819 Rapid Creek Road NE from County A1, Rural, to County RS-3,
Suburban Residential.
Code amendment discussion regarding the development of an entranceway overlay
zone.
jw/develop.sa
January 9,1997
CITY OF I0 WA CITY
To: Iowa City Area State Legislative Delegation
Re: Wastewater Treatment Facilities
Iowa City is located along the southern reach of the Iowa River. There are four minor creeks,
Ralston Creek, Willow Creek, Snyder Creek and Rapid Creek, flowing through Iowa City which
transport storm water from the various minor watersheds to the Iowa River. At the turn of the
century, these creeks also served to transport sanitary sewer from homes in Iowa City to the
iowa River. As the years passed, the city removed all direct discharges of sanitary sewage from
the creek channels; and in 1935, Iowa City built its first wastewater treatment facility to
eliminate direct discharge to the Iowa River. Beginning in the 1970s, Iowa City greatly
expanded its wastewater treatment and collection facilities; and by the year 2000, the City will
have spent in excess of $65,000,000 over the 30-year period for the purpose of enhancing
surface water quality in the creek channels and the Iowa River.
Johnson County is also located within the southern reach of the Iowa River watershed, and the
four minor creeks flowing through Iowa City also flow through a portion of Johnson County. In
fact, the four creek channels flow through a part of Johnson County experiencing rapid
urbanization.
Johnson County does not provide sanitary sewer service, collection or treatment, to any
urbanized area within its jurisdiction. Just recently, for example, Johnson County approved a
manufactured housing development.adjacent to Iowa City. This development of approximately
400 homes must construct a privately owned wastewater treatment facility. The treatment
facility, approved by the Iowa Department of Natural Resources and located on the
development site, discharges treated wastewater into Willow Creek--the same Willow Creek the
City has protected from contamination. Even though the wastewater effluent has been treated,
contaminants still exist which we believe should not be discharged into a small creek flowing
through Iowa City. The City does not permit such discharges.
Prospective developments located in Johnson County and adjacent to Iowa City can easily be
provided with municipal public services, and therefore, should be required to seek annexation
to Iowa City.
Well-managed growth is essential to the prosperity of any corporation, including municipal
corporations. State laws which permit and encourage county development adjacent to municipal
corporations, such as Iowa City, choke off responsible development; and the financial well-
being of the Iowa City community can be dramatically affected.
410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-$000 · FAX (319) 356-:~009
State Legislative Delegation
January 9, 1997
Page 2
We would encourage you, wherever practical, to consider legislation or encourage regulation
that addresses these types of development issues.
Chuck Schmadeke, our Director of Public Works, has had extensive experience in these issues,
and you should feel free to contact him directly for his thoughts and opinions.
Sincerely,
City Manager
CC:
City Council
Chuck Schmadeke
Karin Franklin
ma~sa-1 .mmo
Janua~ 9,1997
CITY OF I0 WA CITY
Kelly J. Hayworth, City Administrator
The City of Coralville
PO Box 5127
Coralville, IA 52241
Re: Johnson County Board of Supervisors December 31, 1996 Informal Meeting
Dear Kelly:
I received a copy of the attached agenda from the Johnson County Board of Supervisors, and
took note of Item #3. It is my understanding that your discussion with the County involved
plans to upgrade the portion of Deer Creek Road in unincorporated Johnson County. I want
to alert you that we have completed a Council prioritizing of our capital plans, and developed
a financing plan accordingly.
Our Engineering Division has informed me that to pave the portion of Deer Creek Road within
Iowa City to rural design standards would cost approximately $600,000. To reconstruct the
portion of Deer Creek Road within Iowa City to urban standards would cost over $1 million.
There is no project in the Iowa City seven-year Capital Improvement Program for any
reconstruction of Deer Creek Road. If it is the intent of the City of Coralville to pursue this
project, and with approximately three-quarters of a mile of this road in Iowa City, I would
request a formal notification so the Iowa City City Council can consider their interests in this
matter.
Sincerely,
Stephen J. Arkins
City Manager
CC:
bc3-1SA,
City Council
Chuck Schmadeke
Rick Fosse
Karin Franklin
Sally Stutsman
Ed Tice
Jeff Davidson
410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240-1826 · (319) 356-$000 · FAX (319) 356-$009
Johnson Coundy
Don Sehr, Chairperson
Joe Bolkcom
Charles D. Duffy
Stephen P. Lacina
Sally Slutsman
BOARD OF SUPERVISORS
December 31, 1996
INFORMAL MEETING
1. Call to order 9:00 a.m.
Agenda
2. Review of the formal minutes of December 19th.
3. Business from Kelly Hayworth, City Administrator for Coralvffie re:
Deer Creek Road/discussion.
4. Business from Cliff Bell and Scott Town Trustees re: payment of Trustees
for Cemetery work per Code of Iowa interpretation/discussion.
5. Business from Phillip Zell re: Senior Center update/discussion.
6. Business from the County Auditor.
a) Discussion re: resolution for earmarking funds in the Rural Capital
Projects Fund.
b) Other
Business from the Board of Supervisors.
a) Reports
b) Other
913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
January 9, 1997
Karin Franklin, Director, P '
Graffiti Policy
The Downtown Strategy Committee discussed the proposed graffiti policy at their meeting on
December 18, 1996. The Committee encourages the City to take an assertive role in the removal
and prevention of graffiti in the downtown. They endorsed the concept of an ordinance. It was
also suggested that some area be designated as a place for taggers -- those who do graffiti that
is not gang related -- to display their work.
cc: Dale Helling
bC4-3KF
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
January 10, 1997 ~
city Council ~ . .~
Karin Franklin, Director, P~\~
Schedule-Univ. of Iowa Pedestr~a~ Bridge on Dubuque St~
We are planning to place on the Council's agenda for January 28 a
resolution of intent to convey an interest in the Dubuque Street
right-of-way to the University of Iowa for purposes of a skywalk
and set a public hearing for February 11o Tentatively, the
Downtown Strategy Committee is scheduled to have a presentation by
the University at the Committee's Jan° 23rd meeting; the Committee
then wishes to send a statement on the skywalk to the Council. The
Design Review Committee is tentatively scheduled to review revised
design plans at a meeting on Jan. 20 and will forward a
recommendation to the Council. If the Council does not wish to set
the public hearing on Jan. 28 for the February 11 meeting, please
let me know at the work session, February 13th.
City of Iowa City
MEMORANDUM
From: Douglas Boothroy, Director o'~'ousi~ln;pectior~~
Re: Appointment of New Housing Admin'~trator ~..
I am pleased to inform you that Margaret (Maggie) Grosvenor has accepted the position of
Housing Administrator with the Iowa City Housing Authority.
For the past four years plus Maggie has been the Executive Director of the Fort Dodge Housing
Agency. Under her direction, the agency received various achievements including the highest
dollar awards in the state from HUD for Comprehensive Improvement Assistance Program (CLAP)
in 1995 and 1996. Maggie is a very community oriented individual and will bring energy and
creativity to the position of Housing Administrator. Her first day of employment with the City is
February 3, 1997.
Im\dbl-9.wp5
City of iowa City
MEMORANDUM
Date:
To~
From:
Re:
December 31, 1996
Steve Atkins
Chuck Schmadeke
Installation of Sidewalks
Subdivision agreements today require sidewalks to be installed within one year after
approval of the final plat. However, rarely does the subdivider install sidewalks.
Sidewalks in new subdivisions are installed by individual lot owners as new homes are
constructed even if it takes more than a year.
In years past, many subdivision agreements required sidewalks to be installed within
one year after the lot was developed. Enforcement of this type of sidewalk agreement
was handled by the private sector since a lien was placed against the property until
sidewalks were installed. However, enforcement usually occurred when the house was
resold since the original owner had a year to install sidewalks. With this type of
agreement vacant lot owners were not required to install sidewalks.
Sidewalk agreements were generally not part of the subdivision process prior to 1954.
In any case, whether there is a subdivision agreement for the installation of sidewalks or
not, the City has the legal authority to install sidewalks and assess the cost against the
abutting property.
City of iowa City
MEMORANDUM
FAXED 118/97
DATE:
TO:
FROM:
RE:
January 8, 1997
Anne Rawland
Elected Officials Booth Subcommittee
Marian K. Karr, City Clerk ~
"Walk of the Stars"
Attached is a list of dates and times Iowa City Council Members will be working the
elected officials booth. If there are any changes they will be contacting you directly.
Thanks for your help.
cc: City Council ,~
City Manager
WALK OF THE STARS
January 17, 18, & 19
Scheduling of Council Members
Friday, January 17:
5:00 - 7:00 p.m. - Dee Vanderhoef
- Dean Thomberry
Saturday, Janusry 18:
9:00 - 10:00 a.m. * OPEN
10:00 a.m. - 1:00 p.m. - Dee Norton
1:00 - 3:00 p.m. - Karen Kubby
- Dean Thornberry
3:00 - 5:00 p.m. - Naomi Novick
Sunday, January 19:
11:00 a.m. - 1:00 p.m. - Ernie Lehman
1:00 - 4:00 p.m. - Dee Vanderhoef
City of iowa City
MEMORANDUM
DATE:
TO:
FROM:
RE:
January 9, 1997
Mayor' and City Council
Marian K. Karr, City Clerk
Meeting Schedule for January, February, and March
On January 6 Council agreed to the following meeting schedule.
March.
Monday, January 13 - Work Session - 7:00 p.m.
Tuesday, January 14 - Formal - 7:00 p.m.
Tuesday, January 21 - Budget - 4:00 to 6:00 p.m.
Monday, January 27 - Work Session - 7:00 p.m.
Tuesday, January 28 - Formal - 7:00 p.m.
Please
Saturday, February 1 - Exec. Session (litigation) - 2:00 to 5:00 p.m.
Monday, February 3 - Budget - 7:00 p.m.
Wednesday, February 5*- Local Option Sales Tax - 4:00 to 5:30 p.m.
Monday, February 10'* - Work Session - 7:00 p.m.
Tuesday, February 11 - Formal - 7:00 p.m.
** Meeting may start earlier if budget discussion not completed
REVISION #3
note changes in
Tuesday, February 18 - Student Senate - 7:00 p.m.
Monday, February 24 - Work Session - 7:00 p.m.
Tuesday, February 25 - Formal - 7:00 p.m.
Monday, March 3 - Special Work Session - 7:00 p.m.
Tuesday, March 4 - Special Formal - 7:00 p.m.
Monday, March 17 - Special Work Session- 7:00 p.m.
Tuesday, March 18 - Special Formal - 7:00 p.m.
Wednesday, March 19' - Joint Meeting with Library Board - 5:00 to 7:00 p.m.
Meeting tentatively set for Room A of the Public Library
Please let me know when you will be out of town even if it would not affect a Council meeting.
This will aid staff in scheduling special meetings and when necessary for preparing
agenda/packets ahead of time for early pick-up. I would appreciate getting information on
summer plans as soon as possible. Thanks for your cooperation.
City Manager
City Attorney
Department Directors
CC:
IOWA
LEAGUE
of CITIES
January 6, 1997
TO:
FROlVI:
SUBJECT:
City Clerks (population over 5,000)
Thomas G. Bredeweg, Executive Director
National League of Cities' Congressional City Conference
March 8-11. 1997
Enclosed is a brochure including a registration form for the National League of Cities (NLC)
Congressional City Conference set for March 8-11, in Washington, DC. Please copy or circulate this
information for your mayor and council members. The deadline for advance registration is
February, 7, 1997.
The headquarters hotel for the conference is the Washington Hilton. Since all reservations are handled
on a first-come. first-served basis, I would recommend that anyone interested in attending mail or fax the
registration form at the earliest possible opportunity if you wish to be at the Hilton.
An Iowa caucus will be held on Monday evening, March 10, and a meeting with members of the Iowa
congressional delegation will be scheduled for Tuesday, March 11. About one week before
the conference. each registered delegate will receive a "briefing paper" covering legislative issues that
may be discussed during our meetings with legislators. Attendees are encouraged to contact their
legislators and urge them to attend our state briefing. If there is some specific issue you need to discuss,
you may wish to schedule a special separate meeting.
If you have any questions regarding this meeting, please do not hesitate to contact me or
Andi Stewart at (515) 244-7282.
TGB: gb
317 SIXTH AVENUE : SUITE 14OO e DES MOINES, IOWA 50309-4122 o (515) 244-7282 o FAX [515) 244-0740
Imerican voters sent a mixed mes-
sage in November that mirrored
the themes of NLC's Election '96
effort -- it's time to focus on
pulling Americans together rather
than fanning the flames of division. It's time to
establish bipartisan and nonpartisan coalitions
involving elected leaders from all levels of gov-
ernment rather than letting party politics inter-
fere with establishing sound public policies.
As 1996 draws to a close, President Clinton
and the 105th Congress will be preparing their
agendas and establishing their leadership teams
to tackle the challenges that lie ahead.
The issues that confront our national leaders
will have direct consequences at the local level.
From key decisions about whether to rewrite the
nation's highway and public transportation pro-
grams to the role of cities and towns in deregu-
lating the nation's electric businesses to how to
sustain the drive toward a balanced federal bud-
get, local leaders must be well-informed and
directly involved in decision making.
The 1997 Congressional City Conference in
Washington, DC will provide an opportunity
to:
· Learn about the key issues that will be on the
national agenda and how those will affect
your community
· Participate in shaping NLC's positions on
federal issues that will be the top priorities
for policy development and advocacy in the
coming year
· Hear from national leaders who will share
their vision for the coming year and beyond
-- a vision that will shape America's
direction for the 21 st century
· Meet with your Congressional delegation to
discuss local priorities for national action
Come to Washington, March 8 - 11 for
the Congressional City Conference to
listen, to learn, and to make a difference,
LEARN
ABOUT NATIONAL
ISSUES
1~l:~t7~t~rJ CCC '97 will offer
general sessions, legislative work-
shops, state league caucuses, and
roundtable discussions on Capitol Hill
to provide you with the information
you need to assess local impacts.
Leaders from both Congress and the
Administration will report on their
action plans on issues such as electric
deregulation, entitlement reform,
housing and community development,
natural disasters, public safety, and
transportation --just to name a few.
WEIGH IN ON
LOCAL PRIORITIES
FOR NATIONAL
ACTION
I~t~sgr ....I,~ Local leaders must
have a say in how federal priorities are
shaped -- particularly when those
priorities directly affect local budgets,
local responsibilities, and local
authority.
The workshops, roundtable discus-
sions, and Congressional meetings
will give you a chance to help national
leaders understand local perspectives
and to shape NLC's voice in 1997.
The NLC Board of Directors will
adopt a 1997 Action Agenda on
Saturday, March 8, which will define
NLC's national priorities for the year.
NLC's policy committees will also
meet in Washington to develop their
agenda on long-term national policy
issues that will serve as the basis for
NLC's continuing work on behalf of
cities and towns.
MEET
WITH NATIONAL
LEADERS
l[~t:~r ....:~ This is your chance to
be part of a large local presence in
Vv'ashington when agendas are being
set that will affect the future of your
community. At CCC '97, NLC will
organize its voice to ensure a municipal
perspective in national discussions and
to increase national awareness of
municipal issues. In addition to the
sessions which will be held at the
Washington Hilton and Towers on
March 9 and 10, CCC '97 will feature
roundtable discussions on Capitol Hill
on Tuesday, March 11. Legislative
leaders will meet with local officials
during those meetings to talk about
local priorities for national action and
local perspectives on national issues.
This is the one day in 1997 when
thousands of local officials from cities
and towns across the country can
carry one message to Congress. You
can ensure that your voice is heard
and that your city is represented by
coming to CCC '97.
NETWORK WITH
COLLEAGUES
1~ ~[~w!,Op'm CCC '97 will also offer
opportunities to connect with local
officials from throughout the country.
to share ideas and work together on
behalf of your constituents. The pro-
g'ram will include pre-conference
workshops on critical leadership
issues, constituency group events.
state municipal league meetings, and
information networking sessions.
Come to CCC '97 to make the
connections that will make a differ-
ence in 1997.
5:15 p.m.. 6:30 p.nu Orientation Session for First Thne Attendees and is
Newly Elected Officials
[~ .
Saturday 9:00 a.m. - 5:00 p.m.
9:00 a.m. - 5:00 p.m,
.\ !arc.h ~ 9:00 a.m. - 5:00 p.m.
10:00 a.m. ~ Noon
l :00 p.m. - 3:OO p.m.
3:15p.m.-5:lSp.m.
NLC Board of Directors Meeting
NLC Advisory Council Meeting
Leadership Training Institute Seminars
Policy/Steering Committees Legislative Briefing
Policy Committee Meetings
~t Transportation and Communications {T&C)
* Human Development (HD)
-I' Public Safety and Crinae Prevention (PSCP)
Policy Committee Meetings
-/r Community and Economic Development
Sunday
7:30 a.m. - 8:30 a.m.
7:30 a.m. - 8:30 a.m.
8:30 a.m. - I0:00 a.m.
10:15 a.m. - 11:45 p.m.
11:45 a.m. - 1:15 p.m.
Noon - 1:00 p.m.
Steering Committee Meetings -~ T&C
~ PSCP
Small Cities Council Steering Committee Meeting
Celebrate Diversity Breakfast
General Session on Utility Deregulation
Roundtable Networking and Lunch in the Exhibit
Steering Committee Meetings
Marat110 Noon - 2:00 p.m. Roundtable Networkin~ and Delegates Lunch
Tu{~day 7:00 a.m.-t0.'00 a.m. Shuttle bus service from the Hilton Hotel to
Capitol Hill
Early morning State League Congressional Breakfasts and
~hrch 11 Meetings
9:00 a.m. - 10:30 a.m. Roundtables on Capitol Hill
. . .':~.i ~ Entitlements and Cities
..'7''' '...:..; ...L~:,.....:.5..:._*,..T,,xingciti.,~.....':'..: :..;'...
'"; ";" ..... :.. ,:. :., .,'::':"...' :..:...., .. ... .'
,I
. "',~:.i~':i: ..'.; r...:t::.. ~ :;:":O~;4',g.~ ,. a i:,~.,".'?i: ~i-~.'4".~'.' ~ ;:..77':. C ... f,: ~ .'.:,' '
Spedal Event
Sunday, ~larch 9
CELEBRATE DIVERSITY BREAKFAST
8:30a.m. - 10:00a.m.
Registration fee: $25 ($30 onsite)
Delegates and guests at CCC '97 are invited to
"Celebrate Diversity in America's Cities and
Towns" at the 14th annual breakfast sponsored
by five NLC constituency groups.
The breakfast will feature a guest speaker
who will provide a perspective on issues facing
local officials and America's cities and towns,
February 7, 1997 Deadline for advance
registration and housing request· All requests
must be postmarked by this date. After this date,
all delegates must register on-site at higher rates.
February 7, 1997 Deadline for cancellations.
Cancellation letters must be postmarked by this date
and are subject to a $50 cancellation charge. There
are no refunds for cancellations after this date.
Howto
To register for the 1997 Congressional City
Conference, fill out the registration form and
return it with your check, city purchase order, or
credit card information to the NLC Conference
Registration Center, postmarked by February 7,
1997.
REGISTRATION CATEGORIES
Direct Member -- Officials and staff from
cities that pay dues directly to NLC as well
as to their state municipal leagues.
Associate Member -- For-profit corporations
and non-profit organizations (including universi-
ties, libraries, non-municipal government, and
regional councils) that pay dues directly to NLC.
Indirect Member-- Officials and staff from
titles that pay dues only to their state municipal
leagues and not directly to NLC.
Other -- Anyone ( officials, staff, individuals)
or any organization (entity) that does not
pay dues to NLC or state municipal leagues.
~ Each delegate, guest, speaker, member of
the press, and any other conference
participant must register. There is no
charge for youth under 15 or press
registrations.
~r No telephone registrations or cancellations
will be accepted.
'k' Payment (check, city purchase order, or
credit card) must be included with advance
registrations.
~ People unable to meet the February. 7
deadline will have to register on-site at the
meeting and make their own hotel
reservations.
'k Refunds will be made for cancellations
received by February 7, 1997, subject to a$50
cancellation charge. Cancellation letters must
be postmarked by this date. No telephone
cancellations will be accepted. No partial
refunds will be made if you decide not to
attend particular functions.
Hotels
~r If you need hotel accommodations, please
check the appropriate box on the
registration form.
~ NLC will make a hotel reservation for you
when you register for the conference.
~ Rooms will be assigned on a first come,
first served basis.
-It All conference sessions will be held at the
Washington Hilton Hotel.
~r .
The NLC Leadership Training
Institute offers training pro-
grams designed to help local
officials build their leadership
skills. The Institute receives direction and
support from the NLC Leadership
Training Council which is compriseel of
elected and appointed officials who are
members of NLC.
A separate registration fee is required
for these pre-conference seminars. All
seminars will be held at the Washington
Hilton Hotel. Because space is limited for
each of these sessions. registrations will be
accepted on a space available basis only.
.-WTERNOON
I. MEETING YOUR
CITIZENS, EXPECTATIONS
THROUGH QUALITY
CUSTOMER SERVICE
l:30p. m. . 5:00p.m.
Registration fee: $95
This seminar will examine the role of the
elected official in delivering qualit)' ser-
vices, exploring ways to determine what
citizens as customers really want and how
to meet their expectations within a limited
budget.
Instructor:
Merle Helickson, Training Consultant,
Bellevue, Washington
II. CONNECTING
ELECTRONICALLY:
USING TECHNOLOGY TO
REACH YOUR
COMMUNITY
l:30p. m. - 5:00p.m.
Registration fee: $95
Elected officials will increase their comfort
level with using electronic techniques
including the Internet, electronic city
halls, video news releases, public service
announcements, and free-standing kiosks
to connect with citizens.
Instructerr :
Eugene Marlow, Ph.D., President,
Media Enterprises, Inc,, New York,
New York
III. LEVERAGING
RESOURCES FOR SAFER
COMMUNITIES
l:30p.m, - 5:00p.m,
Registration fee: $95
This workshop equips participants to
mobilize their communities for action on
public safety issues using techniques to
assess local issues and assets, devdop . :' .'
action plans and implementation sirate-:
gies, and measure program effectiveness, .:
]~t~to~$:
Michael J. Rosati, Director, Carlisle
Education Center, Newton,
Massachusetts
Alice Jones, Senior Research and
Development Associate, Carlisle
Education Center. Newton,
Massachusetts
IV. INTEGRITY BASED
LEADERSHIP
1:30 p.m. - 5:00 p.m
Registration fee: $95
Participants will explore the characteristics
and advantages of integrity-driven action,
how to recognize and avoid unintended
ethics errors, and how to promote integrity
and ethical behavior within their commu-
nities.
Instructor:
Louie Larimer, JD. The Larimer
Center for Ethicai Leadership.
Colorado Springs. Colorado
V. THE POWER OF
EFFECTIVE CITY HALL
TEAMS
l:30p.m.. 5:00p.m.
Registration fee: $95
Participants will learn tools and tech-
niques for dealing with complex issues
at city hall through team work, building
cross-functional teams. and analyzing
their own and other team members'
styles.
Instructors:
Bernie Hayen, Director of Special
Services, League o£ Kansas
.*Municipalities, Topeka. Kansas
Deans Sturd, Assistant Director of
Special Services, League of Kansas
Municipalities, Topeka, Kansas
VI. THE
TELECOMMUNICATIONS
ACT OF 1996: ITS IMPACT
ON LOCAL
GOVERNMENTS
9:00 a.m. - 5:00 p.m.
Registration fee: $145
Telecommunication experts and local
leaders will explore the details of the
Telecommunications Act of 1996, how to
protect your interests, and the skills need-
ed to maximize benefits of this iraportant
law for your community. This is a con-
denseal version of the Telecommuni-
cations Act seminars offered by NLC in
1996.
VII, FACILITATION
SKILLS FOR
ENCOURAGING CITIZEN
INVOLVEMENT
9:00a.m. - 5:00 p.m
Registration fee: $145
This workshop will focus on the skills
local elected officials need to create and
nurture citizen involvement tlistening,
using questions, understanding and
responding to group behavior/. This is a
new NLC Leadership Development
Certificate Course. 4 credits
Instructor:
Linda Ehrlich Geen, Training
Associate, National League of
Cities, Washington, DC
AFTEth\'OON
VIII, COALITIONS,
POWER, AND CONSTRUC-
TIVE CONFLICT: DEVEL-
OPING CIVILITY IN COM-
MUNITY DISCOURSE
1:30 p.m.. - 5:00 p.m.
Registration fee: $95
This seminar will focus on hoxv :o heal the
gulfs that divide us, particularly ~e
"isms" of race, sex, and class. Specific dis-
course approaches will be presented as
aids to managipg confiicts that can divide
our commumues.
Instructor:
William W. Wilmot, Ph.D.,
Mediation, Training and
Consultation, Missoula, Montana
IX. ANTICIPATORY
LEADERSHIP: USING
EARLY WARNING SIGNS
TO PREPARE FOR THE
NEXT DECADE
l:30p.m. - 5:00p.m.
Registration fee: $95
Participants will learn and practice a
process for identifying early warning
signals of major change, developing sce-
narios for possible futures, and planning
their communities' response to emerging
issues and trends.
Instructors:
Rima Shaffer, Ph.D., Core Faculty
Member-Applied Behavioral
Studies Program, Graduate School
of Continuing Studies, The Johns
Hopkins University, Baltimore,
Maryland
Ken Hunter. Ph.D., Senior Associate-
The Harrison Program on the
Future Global 3,genda, University
of Maryland, College Park,
Maryland
X. MAXIMIZING
COUNCIL EFFECTIVE-
NESS IN A CHANGING
ENVIRONMENT
1:30 p.m. - 5:00 p.m.
Registration fee: $95
Participants will learn strategies for maxi-
mizing council effectiveness and for pro-
moting effective communication and con-
tinuous improvement in a dynamic envi-
ronment.
Instructor:
Brian Lee, Founder, Custom Learning
Systems Group Ltd., Ca[gaB',
Alberta, Canada
XI. "FIRST THINGS FIRST":
CHARTING YOUR
COURSE FOR THE 21ST
CENTURY
l:30p.m. - 5:00p.m.
Registration fee: $95
This workshop will help you chart the
course for your personal lifeboat through
Stephen Covey's latest program of
"putting first things first." Instead of
focusing on time and material things,
Felicia Logan, a certified Covey trainer,
will show you how to align your life
around relationships and results.
instructor:
Felicia Logan, Director of Program
Development, International City/
County Management Association,
Washington, DC
The Leadership Training Institute is
currently developing a curriculum of leadership
development courses designed specifically for local
elected officials. Successful completion of these courses
will result in the NLC Leadership Development
Certificate. Achieving this designation will show your
community your commitment to continuous
improvement of your leadership abilities.
'g. CC97 will feature policy and leg-
islative sessions, workshops, and
t oundtables on Capitol Hill with
t:ongressional leaders to focus on the
key issues the President and Congress
will grapple with next year that will
afikct your city. These sessions are
designed not only to provide you with
insights about where the
Administration and Congress are with
regard to issues important to you and
your citizens, but also to ensure that
you have a direct opportunity to ask
questions and make your views and
concerns known.
Some of the key issues which will
be addressed during the conference
include:
!iI.ECTRIC
['~ i:l REGULATION
First, Congress ®ulated local
phones, long distance phone service,
satellite television, and cable televi-
sion. Now, the President and
Congress and the states are focusing
on deregulating electricity. What do
changing marketplaces and regulatory
approaches mean to these services and
more specifically what will the impacts
be for cities and towns? Not everyone
witl be a winner. The changes state
legislatures and Congress will consider
could force rating downgrades, losses
in investor-owned utility revenues to
c~tv hall, or large rate increases to
some of your citizens. What has hap-
pened and what will happen to the
classic old structures of many such
"utility-like" services in the new world
of deregulation and new technology
where state, federal, and judicial
worlds collide with unprecedented
lobbying expenditures and fa~t grow-
ing new industries? Will your city
and its citizens be winners or losers?
TAXING CITIES
Federal taxes will be a hot issue in
1997. Should Congress pullthe old
federal income tax out by its roots and
municipal tax-exempt bonds, to feder-
al highway and airport taxes. and to
the deductibility of state and local
taxes? This will be a truth or conse-
quences session for local leaders.
THE ENVIRON.X, IENT
After years of efforts by ciD' leaders,
Congress and the President enacted
Safe Drinking Water mandate relief
for cities in 1996. In 1997, Congress
and the President are likely to turn to
action on Clean Water and Superfund.
Key players from Congress and the
· Administration will explore what the
main issues will be, what the potential
impacts might be on cities and towns,
and respond to your questions,
CITIES, HOUSING
AND COMMUNITY
DEVELOPY, IENT
With Congress and the President set
to act on the nation's housing and
community development programs,
Congressional and Administration
experts will examine the legislative
options for 1997 and what those
options might mean for city. leaders.
Some have proposed consohdating the
Community Development Block
Grant (CDBG) program with the
HOME state and local housing block
grant program. Others have discussed
cutting funds and block granting pub-
lic and assisted housing funds to
states. What is likely to happen?
What are the potential consequences
for cities?
NATURAL
DISASTERS
The shock of recent, catastrophic loss-
es from earthquakes, hurricanes, forest
fires, and floods around the nation has
prompted Congress to reconsider
funding for emergency relief, just as
homeowners' insurance providers
have limited or curtailed sales in disas-
ter-prone areas, virtually halting
ISTEA
REAUTHORIZATION
The Intermodal Surface
Transportation Efficiency Act
(ISTEA) expires in 1997, and the
President and Congress must act on
this key law to determine the future
federal role for highway and transit
funding in cities across the nation.
This landmark legislation gave local
governments decision-making author-
ity regarding national transportation
funds. Find out how this law will be
rewritten over the upcoming year.
Hear from members of Congress who
support the preservation of [STEA
and from those who believe that state
governments should have greater
power in national transportation poli-
cy. Ask questions to the key policy
players about potential impacts on
your city.
PUBLIC S.*FETY
With growing concern about
increased drug use and juvenile crime,
what actions will the federal govern-
ment take in 1997 to address local
anti-crime and violence problems.:
This session will feature experts from
the U.S. Justice Department and the
Congress to discuss federal legislative
initiatives and options, and what they
might mean for cities and local lead-
ers. Will the President and Congress
retain the public safety block gant
program? What new federal initia-
tives might be considered to assist
cities in confronting drugs and gangs?
SPECIAL DISTRICTS-
BARRIERS TO
MUNICIPAL GROWTH?
A water district or other special service
district with a federal loan can stand in
the way of your communiv,.,'s growth.
A number of cities and towns have
found that such districts can prohibit a
city from providing full municipal ser-
vices in areas annexed to a city and
about this federal program and the
prospects of changing it.
SPECTRUM FOR
PUBLIC SAFETY
Both the President and Congress are
certain to return to the issue of spec-
trum in 1997, an issue involving who
will have access to this finite, public
medium critical to municipal public
safety telecommunications. In 1996,
the President and Congress agreed to
the sale of $2.9 billion of spectrum to
the private sector, and the Presidential
candidates proposed the sale of an
additional $40 billion in 1997. In
September 1996, the Public Safety
Wireless Advisory Committee
(PSWAC), composed of federal, state,
and local public safety leaders and the
private sector, issued a report, as
directed by the President and
Congress, stating that the current
spectrum allocation is insufficient to
meet today's municipal emergency
response, police. fire, emergency res-
cue, and other local public safety
needs. This session will provide an
opportunity to hear from key federal
leaders about the actions they plan to
take to respond to this report and what
that response might mean to your
police, fire, and emergency response
departments.
replace it? Should Congress adopt
sweeping tax cuts financed by deep
cuts in priority municipal programs?
Or should the President and Congress
agree to new federal tax expenditures?
What would changes to the federal tax
structure mean to local taxes and rev-
home ~. What will the ~ do so with the support and encour-
Administration propose? What will /~ agement of the federalgovernment,
Congress do to address mmpensa- ~ Some cities and towns believe that
fion and loss for damage to publlc Illll]11cash-rich dlstricts have gone into
property and infrastructure, as~ debt with federal loans primarily
well as increasing claims from~ to block a city from prodding
owners of private propmy? ////// I \\\\\ mudcipal utility or other ~-
in newly
another shutdown of the federal gov-
ernment? What will be the issues and
consequences for local budgets?
Make your
heard
enues? What offsetting federal spend-
ing c~ts would the federal government lrllllnllF1FW1 n Fi Fllli1Fi~, ~a~e ~S~Aear~odmt f~eti~c~
make. What might happen to our 1 .............. . other expem tO~V!
ENTITLEMENTS
AND CITIES
Early in 1997, the President will send
the new Congress a proposal to bal-
ance the federal budget over the next
six years. That budget is almost cer-
tain to propose cuts in key city pro-
grams, but how much and where?
Will the proposal call for the budget
to be balanced on the backs of local
services and taxes, and how will the
President deal with the sacred cows of
federal entklement spending, like
Medicare and Social Security? Will
they be on the table? And how wiI1
Congress react? Could there be
N{.) REGISTRATION WILL
BE PROCESSEl) WITHOU'F
AC(X)MIL'~NYING
PAYMENT IN FULL,
Please type or print
Name
Title
City or Organization
Mailing Address
City
State Zip
Telephone ( )
Family Members Attending ($25 non-refundable registration fee for
spouse/guest; no fee for youth under 1.8):
Spouse Full Name
Child Age.__
Child Age.__
1. ~ This is my first Congressional City Conference.
2. '-: I am newly elected to office.
3. ~ The size of my city is
Check applicable Conference Registration fee and
enter total fees in the right hand column
(Please type or print)
[] Please make my hotel reservation as indicated below.
[] I do not require hotel accommodations at any of the hotels listed below.
[] Please contact me regarding suite information.
[] I prefer a nonsmoking room (assigned on a space available basis)
ITo accommodate your special needs, e.g., wheelchair accessible
rooms, please contact the Conference Registration Center
~ Special Housing Request:
Arrival Date /__ / __ Time.__
Sex M F Departure date __/__ / __ Time
~ Charge my registration fee =m,nn~ {~
(Visa or MasterCard only~ runsstuns '
[] Charge my hotel room deposit (all major credit cards acceptcall
Credit Card Company
Card Number
Expiration Date
Card Holder Signature
Date
(Postmarked by February 7, 1997)
"- $320 Direct Member Fee* $.__
~ $320 Associate Member Fee* $.__
~ $395 Indirect Member Fee** $.__
[~, $450 OtherH* $
~ $25 Spouse Fee $.__
LEADERSHIP TRAINING INSTITUTE SENHNARS
FRIDAY, MARCH 7
5'i $ 95 Meeting Your Citizens' Expectations $
~ $ 95 Connecting Electronically $
~ $ 95 Leveraging Resources for Safer Communities $
----. $ 95 Integrity Based Leadership $
-' $ 95 The Power of Effective City Hall Teams $
S.~TL'RDAY, MARCH 8
'~, $145 The Telecommunications Act of 1996 $
~ $145 Facilitation Skills for Encouraging Citizen
Involvement $
~ $ 95 Coalitions, Power, and Constructive Conflict $
[] $ 95 Anticipatory Leadership $
[] $ 95 Maximizing Council Effectiveness $
-: $ 95 "First Things First" $
_SpedalEventF
~ ?25 Sunday Celebrate Diversity Breakfist $
APAMO
'"- $35 Member Dues
GLBLO
:- $25 Activities Fee $
NBC-LEO
~ $50 Activities Fee
VfflMG
;~ $40 Saturday Luncheon $
~, $50 Direct Member Dues $
~ $60 Non-member Dues $
[] $75 Supporting Former Official Dues $ TOTAL $
*Ons~te fee $370 after February 7, 1997 ~'{Ons~te lee $461) after February 7, 1997
'~'~*On-site fee $490 after February 7, 1997
If paying by check, make check payable for the total amount of the oon/erence registration fees
to: NATION:kL LEAGUE OF CITIES
If paying by credit card, fill out the "Credit Card Authorization" portion of this form.
$ Cancellation letters must be postmarked by February 7, 1997
~ All cancellations are subject to a $50 cancellation fee.
~ No telephone regtstrations or cancellations will be accepted.
Hotel
Indicate your fustch0:¢e hotel w~th the num~: NumNr other hotels horn 2 to 11 m order of your preference Your hotel and
morn t~l:e ~'ti[ be assigned ba.~d on your po .~'.&-k m,l &otel room a~adabthty at the nrne v0ur reque$t ts poslrna~ked
CHOICE HOTEL SINGLE DOUBLE
Embassy Row Hotel (A) $145 $145
Embassy Suites Downto,~,'n (B) $145 $145
Hotel Softtel _(C)__$l 50 $150__
Marriott Courtyard (D) $125 $125
Radisson Barcelo Hotel (E) $120 $120
Sheraton City Center (F) $125 $125
Sheraton Washin.on (G) $146 $166
The Capitol Hilton IH) $144 $144
The Omni Shoreham Hotel (13 $134 $144
The Stouffer Ma?'lower Hotel (j) $169 $169
Washington Hilton Hotel (K) $146 $166
Towers $220 $240
All major credit cards are accepted at :v.e abose hotels for room deposits and/or guarantees.
YOU MUST COIvLPLETE
AND SIGN "CREDIT CARD
AUTHORIZATION"
SECTION ABOVE.
Registration payments are accepted
by VISA and Mastercard only.
All governmere purchase orders.
vouchers and clmms must be sub-
mined to the appropriate hotel
FOUR WEEKS in advance of
arrival date and are subject to
approval by the hotel.
Ple~.se r~tum this form with your
NLC Conference
Registration Center
P.O. Box 85080
Lock Box 4053
Rmhmond, Virgmia 2~285
Overmght your form and payment
NLC Registration Center
Two Vimage Park, Suite 200
45365 Vintage Park Plaza
Sterling. Virgima 20166
For more information.
call the Registration Center
Phone (703) 318-0700
~rAll sessions will be held at
the Washington Hilton
City of iowa City
MEMORANDUM
Date:
To:
From:
Re:
January 10, 1997
Mayor and City Council
City Clerk
Council Work Session, December 16, 1996 - 8:00 p.m. in the Council Chambers
Mayor Naomi J. Novick presiding. Council present: Novick, Baker, Kubby, Lehman, Norton,
Thornberry, Vanderhoef. Staff present: Atkins, Helling, Woito, Karr, Franklin, Davidson, O'Malley,
Fosse, Yapp, Trueblood, Schoon. Tapes: Reel 96-146, All; 96-147, All; 96-148, All.
ADDITIONS TO AGENDA Reel 96-146, Side 1
Council agreed to the following additions to the agenda:
3d.(8) Motion approving a Class C liquor license for S.G., Inc. dba Commerce Center Restaurant,
325 E. Washington Street.
5c. Motion setting a public hearing for January 14, 1997 on an ordinance amending Title 14,
Chapter 6, entitled "Zoning," by changing the regulations pertaining to child care facilities.
REVIEW ZONING MATTERS Reel 96-146, Side 1
PCD Director Franklin presented the following Planning and Zoning items for discussion.
A. SETTING A PUBLIC HEARING FOR JANUARY 14, 1997, ON AN ORDINANCE AMEND-
ING THE ZONING CHAPTER BY CHANGING THE USE REGULATIONS ON A 40.7
ACRE PARCEL LOCATED ON THE NORTH SIDE OF ROHRET ROAD, EAST OF
HIGHWAY 218, FROM RS-5, LOW DENSITY SINGLE-FAMILY RESIDENTIAL, TO OSA-
8, SENSITIVE AREAS OVERLAY/MEDIUM DENSITY SINGLE-FAMILY RESIDENTIAL.
(WALDEN HILLS/REZ96-0020)
Franklin noted Council will receive additional information prior to January 14.
B. PUBLIC HEARING ON AN ORDINANCE VACATING THE NORTH 12.5 FEET OF THE
F STREET RIGHT-OF-WAY FOR A DISTANCE OF 75 FEET IMMEDIATELY WEST OF
FIRST AVENUE. (PELSANGNAC96-0002)
Reel 96-146, Side 1
STREB PROPERTY
PCD Director Franklin presented the proposed industrial park plans.
In response to Kubby, majority of Council Members agreed to ask the Planning and Zoning
Commission to look at Snyder Creek storm water drainage issues regarding Streb property
industrial and commercial development plans.
Council directed staff to proceed with the proposal for annexation, zoning and development of the
property as outlined. Kubby requested a list of the Strebs' and City's responsibilities for the
project.
Staff Action: Take project to P&Z upon formal application from Strebs. Memo list of Strebs
and City's responsibilities will accompany project at the time of Council consideration,
(Franklin)
RIVERFRONT TRAIL PRESENTATION
Reel 96-146, Side 1
(Agenda Item #14) PCD Asst. Director Davidson, City Engineer Fosse, and Casey Cook of.
FIRST presented information about the Iowa River Corridor Trail from Burlington Street to Sturgis
Ferry Park CIP project.
Majority of Council directed staff to look at east side trail design issues; delay the Iowa River
Corridor Trail from Burlington Street to Sturgis Ferry Project to FY98; shift the Willow Creek
Project to FY97; and to consider $400,000 reallocation of Surface Transportation Program (STP)
funds.
Staff Action: Shift CIP priorities; pursue JCCOG action on STP funds. (Davidson, Fosse)
JAZZ FEST PRESENTATION
Reel 96-146, Side 2
Mark Ginsberg presented information about the Iowa City Jazz Festival. Ginsberg stated he will
submit a budget proposal for the next festival during Council budget discussions.
PEDICABINSURANCE
Reel 96-147, Side I
City Clerk Karr, Asst. Finance Director O'Malley and City Attorney Woito presented information.
Majority of Council directed Karr to remove pedicabs and horse drawn vehicles from the vehicle
for hire ordinance.
Staff Action: Ordinance on January 14 agenda. (Karr)
CEMETERY
Reel 96-147, Side 1
Parks and Rec Department Director Trueblood, Parks & Recreation Commission member Dab
Liddell, and Gaulocher family representative Judy Slezak presented information regarding
cemetery expansion issues. Council directed staff to schedule a walking tour with family
members and to look at expansion options. Option possibilities include a 30 year plan of land
sales, and utilization of up to 10 acres of Hickory Park.
Staff Action: A walking tour is scheduled the week of January 13 and staff is proceeding
in a search for a consultant. (Trueblood)
UTILITY ALLOWANCE
Reel 96-147, Side 2
(Consent Calendar Item #3e.(2)) Council directed staff to proceed with utility allowance as
presented.
3
LOW INCOME ASSISTANCE DISCOUNTS
Council postponed discussion.
PRCB
Reel 96-147, Side 2
Reel 96-147, Side 2
City Manager Atkins and City Attorney Woito assisted Council with review of PCRB draft.
Council recommended the following changes to the PCRB draft (November 19):
Page 4
#10. Insert "may" into blank in line two. Add "Chief will spell out reasons for extension."
#5. Delete "internal."
Page 5
#12. Change "may" to "shall" regarding public record.
#13. Provide time line.
Council discussed a transition between #13 and #14 and Section 5 change to Section B
of paragraph 4.
Page 6
#15. Change "clear and convincing" to "reasonable basis."
Mediation, #2, add "(4) officer" to list.
Page 7
Insert "Staggered" after four-year (regarding terms).
Discuss composition of group further; application process; and summary of work (#2).
Page 8
Discuss testimony and subpoena questions.
COUNCIL MEETING SCHEDULE Reel 96-148, Side 1
Council discussed the following meeting schedule.
Monday, January 6 - Budget - 7:00 p.m.
Tuesday, January 21 - Budget - 4-6 p.m.
Monday, February 3 - Budget - 7:00 p.m.
Monday, February 10 - Work Session - 7:00 p.m. [may start earlier for budget discussion]
Saturday, February I - Executive Session - 2-5 p.m.
4
Wednesday, February 5 - Local Option Sales Tax - 4-5:30 p.m.
Tuesday, February 18 - Student Senate - 7:00 p.m.
Thursday, March 20 - Joint meeting with Library Board - 5-7 p.m.
Oouncil Members and staff discussed walk of stars schedule and will provide the City Clerk with
time slots for the event. Vanderhoef requested information regarding National League of Cities
schedule.
COUNCIL AGENDA/TIME
Reel 96-148, Side 1
1.
Kubby noted that she sent a memo out regarding the Shaw shooting and that Mayor
Novick at Ooun¢il's formal meeting will discuss how Council will proceed.
Novick noted that she will distribute information regarding the local control for tobacco
sales resolution.
Meeting adjourned at 11:55 p.m.
clerk\cc12-16,inf
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
December 31, 1996
Chuck Schmadeke
Tim Randall
South River Corridor Sewer Construction Progress
From the date of the last project update, August 20, 1996, the City's contractor for the
South River Corridor Sewer Project, Park Construction, has installed approximately
8,000 LF of 96" sanitary sewer. Installation of the 96" sanitary sewer began at the South
Plant in late August and now lies within the Lehman tract, approximately 3,100'
southeast of Napoleon Park. Park Construction has and will continue backfilling and
compacting directly behind the pipe installation, but must leave surface restoration until
the Spring of 1997.
At present, Park Construction plans to continue the installation of 96" sanitary sewer to
the Napoleon Park Lift Station making connection by February 15, 1997. They will then
move their equipment west of Gilbert Street on the north side of Highway 6 and continue
with the installation of 84" sanitary sewer to the North Plant. Construction activities shall
continue at the jacking pit located at the corner of Highway 6 and Gilbert Street where
the contractor has encountered rock making tunneling very difficult and forcing them to
use soil solidification techniques. Other areas of noticeable construction activity this
winter will be at Ralston Creek where the contractor will reshape and riprap from
Highway 6 to the north approximately 420' and at the North Plant with construction of
the sanitary sewer diversion structure.
Current scheduling calls for completion of the 84" sanitary sewer at the North Plant by
late March. After installation of the large diameter sanitary sewer, the contractor intends
to install relief sewers at Highland Avenue and Pepper Drive starting early April and,
weather permitting, finishing late August. Park Construction has received plans and
estimated quantities for Highland Avenue storm sewer addition and are currently
working on a cost estimate which is dbe by January 15, 1997.
At present, Contract I is now 66% c~mplete as a percentage of the contracted amount.
Estimated substantial completion of Contract 1 is October 1, 1997 leaving completion
well within specified deadline.
The City's contractor for Contract 2 - Napoleon Park Pumping Station and North Plant
Improvements, Kleiman Construction, will continue work thru the winter months.
Napoleon Park Pump Station is now constructed structurally to ground level and the
contractor can now enclose the structure and work on the interior through out the winter.
North Plant grit dewatering building and dump station are nearing completion leaving
interior mechanical work for the winter months also. Percentage of completion for
Contract 2 currently stands at 33% with an estimated start up date of October 15, 1997
and a substantial completion date of November 8, 1997.
City of Iowa City
MEMORANDUM
TO: City Council
FROM: Lisa Handsaker
DATE: January 9, 1997
RE: Deer Count Update
Tim Thompson (DNR) is obtaining aerial photographs from the County. He
should have them by the week of January 13.
Kelly Hayworth has agreed that Coralville should be included in the helicopter
count. Coralville's cost will be $500-$700.
I am in the process of scheduling a meeting consisting of representatives of the
Department of Natural Resources (DNR), the Iowa City City Manager's Office,
the Iowa City Police Department, the City of Coralville, a deer biologist, a
conservation officer, and others as appropriate.
I will keep you informed of any forthcoming progress.
City of Iowa City
MEMORANDUM
TO:
FROM:
DATE:
RE:
City Council
Lisa Handsaker
January 8, 1997
Correction on 1996 Council Legislative Activities Summary
Please note the following correction to the summary:
Incorrect language:
A resolution expanding the existing low-income policy discount for City
utilities was approved. The water and wastewater proposal provided a
100% discount of the monthly minimum for each billing category for
qualified residents.
Correct language:
A resolution expanding the existing low-income policy discount for City
utilities was approved. The resolution provided a 50% discount of the
monthly minimum for water and wastewater and a 75% discount for refuse
and recycling fees for qualified residents.
IOWA CITY POLICE DEPARTMENT
410 EAST WASHINGTON STREET, IOWA CITY, IOWA 52240
019) 3..-,-,-,-,-,-,-,-~275" FAX # 019) 356-5449
TO: Chief RJ Winkelhake
FROM: Donna Bogs
REF: ATTA BOY for Hewlett
At 0819 hrs 1-7-97, we got a report of a 7 month old baby not breathing
properly. Officer Hewlett was the first one on the scene. He took care
of the baby til Fire Rescue and JC Ambulance arrived. He even carried
the baby to the ambulance. One of the ambulance attendents called' later
and advised that they had a "blue baby" but Hewlett handed over a crying
baby over to them.
From what I gathered~ she should be okay but she'll be undergoing
tests.
JC Ambulance said Mark did an excellent job but then again what does
one expect from the daddy of five (or is it six?)
January 7, 1997
Letter to the Editor
PRESS CITIZEN
1725 N. Dodge
Iowa City,IA 52245
On January 6, 1997 late in the evening, a member of my family was
involved in a very serious near accident near the Post Office. He
was driving his truck, had stopped at a 4-way stop and proceeded
into the intersection after not seeing any other vehicle in the
area° After he was in the intersection, he noticed headlights
coming up the hill at a fast pace. This other vehicle ran the stop
sign, swerved to avoid nearly hitting.my family member's vehicle
broadside, and continued to speed away.
The vehicle was a police car without flashers on.
My family member reported this incident to the police station
immediately and was told to return today. After narrowing down the
possible persons to have been in the area at the time, the police
persons were told of the incident. One of the police persons
"confessed" that he was "late to get off work" but did not see
anyone else in the area. My questions are:
1o If he saw no one in the area, why did he swerve to avoid "no
one"?
2. When you are "late to get off work" does that entitle you to
speed and break the law by avoiding stopping at stop signs?
3. When it is late at night and we see no one around, can we also
ignore the law and not stop at stop signs? I think not!! If my
family member had not stopped at the stop sign almost hitting a car
that had stopped and was proceeding into the intersection, AND that
car had been a police car, you can be sure my family member would
have been at least stopped and probably ticketed for failure to
~top.
Can someone explain to me why the police in Iowa city are not held
accountable for their inappropriate actions while on duty?
Nila Haug
Iowa City
338-6452
Steve Atkins --
CITY OF I0 WA CITY
BUILDING PERMIT INFORMATION
.DECEMBER 1996 ~
KEY FOR ABBREVIATIONS
Type of Improvement:
ADD Addition
ALT Alteration
DEM Demolition
GRD Grading/excavation/filling
REP Repair
MOV Moving
FND Foundation only
OTH Other type of improvement
Type of Use:
NON
RAC
RDF
RMF
RSF
MIX
OTH
Nonresidential
Residential- accessory building
Residential - duplex
Residential - three or more family
Residential - single family
Commercial & Residential
Other type of use
building,rpt
Page: 1
~a~e: 01/02/97
~:rom: 12/01/96
To,.: 12/31/96
CITY OF IOWA CITY
EXTRACTION OF BUILDING PERMIT DATA FOR
CENSUS BUREAU REPORT
Permit Applicant name Address Type Type Stories Units Valuation
No. Impr Use
5LD96-0672 GERALDINE STONER 1605 ROCHESTER AVE
15' X 15' 3 SEASON PORCH
ADD RDF 1 0 $ 17984
BLD96-0648 TERRY VARGSON 1112 HOTZ AVE ADD RDF 0 0 $ 10500
16' X 16' THREE SEASON PORCH
ADD RDF permits: 2 $ 28484
RLD96-0670 I~MMERS CONSTRUCTION 1836 G ST ADD RSF
REMODEL 864 S.F. OF 2ND LEVEL FOR 2 BEDROOMS AND A FULL BATH ALSO 24' X 26
ADDITION AT FIRST LEVEL
2 0 $ 38400
BLD96-0653 ERIC & MARY CORBIN
12' X 16' ADDITION
826 RUNDELL ST ADD RSF I 0 $ 37500
BLD96-0673 JOHN MOYER 4!7 HUTCHINSON AVE
8' x 15' ROOM ADDITION
ADD RSF I 0 $ 17900
BLD96-0657 JOSEPH & ELVIRA LANG 324 LEE ST
NEW SLIDING GLASS DOOR AND 8' X 12 DECK
ADD RSF 1 0 $ 16000
BLD96-0638 GERALD GER3%I~D 111 TAFT SPEEDWAY
14' X 19' PATIO ROOM
ADD RSF 1 0 $ 15145
BLD96-0654 MIKE VOLK 316 MORNINGSIDE DR
18' X 18' DINING ADDITION
ADD RSF 1 0 $ 15000
BLD96-0636 BARBAR3% TAYLOR 809 RIDER ST
8' X 7' COVERED PORCH
ADD RSF 1 0 $ 4900
BLD96-0688 ELLIS SHTJLTZ 529 E BURLINGTON ST ADD RSF
INSTALL EXTERIOR STAIRWAY AND REMODEL INTERIOR STAIRWAY TO THIRD FLOOR
0 0 $ 35OO
BLD96-0620 JIM HANSON 522 N VAN BUREN ST ADD RSF 0 0 $ 300
8' X 12' PATIO ROOM
ADD RSF permits: 9 $ 148645
BLD96-0669 LEPIC-KROEGER 2346 MORMON TREK BLVD
REALTORS
8500 S.F. INTERIIOR OFFICE FINISH
5LD96-0662 BOB MICKELSON 1917 S GILBERT ST
3000 S.F. INTERIOR FINISH
5LD96-0685 ONE-EYED JAKE'S
BAR ALTEP~ATIONS
ALT NON 1 0 $ 230000
ALT NON 1 0 $ 70500
20 S CLINTON ST ALT NON 0 0 $ 30000
BLD96-0650 SCHINTLER BUILDING 1548 S GILBERT ST
PARTNERSHIP
42'x 32'-8" OFFICE REMODEL
ALT NON 2 0 $ 23000
Page: 2
Date: 01/02/97
?rom: 12/01/96
To..: 12/31/96
Permit Applicant name Address
No.
CITY OF IOWA CITY
EXTRACTION OF BUILDING PERMIT DATA FOR
CENSUS BUREAU REPORT
Type Type Stories Units
Impr Use
Valuation
ELD96-0665 HIERONYMI PARTNERS 328 S CLINTON ST
80' LONG AWNING TO WEST SIDE OF BUILDING
ELD96-0661 BLOOMING PRAIRIE
WAREHOUSE
REMODEL OF 2ND STORY
2340 HEINZ RD
BLD96-0681 SLAGER APPLIANCE
INTERIOR REMODEL
425 HIGHWAY 1 WEST
FLD96-0663 MC COMAS-LACINA 1310 HIGHLAND CT
CONST
INTERIOR REMODEL OF OFFICE
5LD96-0693 ANN KARLBERG &
RICHARD YOCK
INTERIOR REMODEL
228 S CLINTON ST
ELD96-0677 MEMRORY GARDENS 2600 MUSCATINE AVE
CON~;ERT PART OF GARAGE TO OFFICE
ELD96-0659 TASTE OF CHINA 208 N LINN ST
INSTALLING VESTIBULE
ALT NON 1 0 $ 17500
ALT NON 2 0 $ 13880
ALT NON 0 0 $ 12500
ALT NON 1 0 $ 11880
~JoT NON 0 0 $ 5000
ALT NON 1 0 $ 4000
ALT NON 1 0 $ 2011
ALT NON permits: 11
420271
ELD96-0651 SYSTEMS UNLIMITED 941 PEPPER DR
CONVERT SINGLE FAMILY TO DUPLEX
ALT RDF 1 1 $ 15000
ALT RDF permits: 1
I $
15000
5LD96-0658 SAM k'UPERMAN
BASEMENT FINISH
2138 LEONARD CIR
ALT RSF 0 0 $ 10000
BLD96-0671 LEON & DEB GREEN 312 KIMBALL RD
ENCLOSE EXISTING SCREEN PORCH TO CREATE A 3 SEASON PORCH
ALT RSF 0 0 $ 9500
ELD96-0570 SHANE CARTER 218 W BENTON ST ALT RSF
INTERIOR REMODEL TO ATTACHED GARAGE INTO TWO BEDROOMS.
INSTALLATION OF EGRESS WINDOWS, INTERIOR WALLS AND INTERIOR FINISH.
~LD96-0682 STEVEN YODER 51 LAREDO CT
CONVERT BASEMENT TO HABITABLE SPACE
ALT RSF
ALT RSF permits: 4
1 $
0 $
I $
8000
3000
30500
~LD96-0664 CITY OF IOWA CITY 2551 N DUBUQUE ST NEW
FOUR 14'-10" DIAM/ETER WELL HOUSES AND URUDER GP. ADE WELL STRUCTURE
NON
0 $
783700
~LD96-0641 STAPLES, INC. 911 HIGHWAY 1 WEST NEW NON 1 0 $ 450000
Page: 3
Daze: 01/02/97
,.rom: 12/01/96
To..: 12/31/96
CITY OF IOWA CITY
EXTRACTION OF BUILDING PERMIT DATA FOR
CENSUS BUREAU REPORT
Permit Applicant name Address Type Type Stories Units Valuation
Nc. Impr Use
NEW NON permits: 2 $ 1233700
BLD96-0521 WILLIAM MOELLER 2650 S RIVERSIDE DR NEW RAC 0 0 $ 1500
WIND TURBINE TOWER
NEW RAC permits: 1 $ 1500
BLD96-0633 MITCHELL-PHIPPS- 4624 CANTERBURY CT
MOLINI
S.F.D. WITH TWO CAR GARAGE
NEW RSF 2 1 $ 224304
BLD96-0689 GLENN WEIMER 4749 ~LER CT
CONSTRUCTION
S.F.D. WITH TWO CAR GI~{AGE
NEW RSF 2 1 $ 199961
BLD96-0660 TIMOTHY H HILL 3443 K~EY LN
S.F.D. WITH TWO CAR GARAGE
NEW RSF 2 1 $ 138001
BLD96-0656 TOM LEPIC 751 1/2 W BENTON ST NEW RSF 2 1 $ 88801
S,F.D. WITH TWO CAR GARAGE
NEW RSF permits: 4 4 $ 651067
BLD96-0686 CITY OF IOWA CITY 1000 S CLINTON ST REP NON 0 0 $ 21989
REROOF OFFICE AND GARAGE AREAS
REP NON permits: 1 $ 21989
RLD96-0675 HAWKEYE REAL ESTATE 700 CARRIAGE HILL REP RMF 0 0 $ 25000
INVESTMENT
FIRE REPAIR
REP RMF permits: 1 $ 25000
BLD96~0674 C~ES DARLEY 2412 WASHINGTON ST
REPAIR FIRE DAMAGE
REP RSF 2 1 $ 15000
BLD96-0655 LYELL HENRY 921 BOWERY ST REP RSF 1 0 $ 1000
REPAIR GARAGE
REP RSF permits: 2 1 $ 16000
TOTALS 7 $ 2592156
Anntial Section Meetin,g, Reports & Photos. '
· -~Conductors For Services, Feeders & Branch Circuits.
-_ ~~lai~,~ Hazards of [.amps Through Safe Recycling.
lqational rs. haternational Standards: Products & Processes.
Johnson Coumy
Sally Slutsman, Chairperson
Joe Bolk¢om
Charles D. Duffy
Jonathan Jordahl
Stephen P. La¢ina
BOARD OF SUPERVISORS
January 9, 1997
FORMAL MEETING.
Agenda
1. Call to order 9:00 a.m.
2. Action re: claims
3. Action re: formal minutes of December 31st and the formal
organizational meeting of January 2nd.
4. Action re: payroll authorizations
5. Business from the Assistant Planning and Zoning Administrator.
a) Discussion/action re: the following Platting application:
b)
1. Application S9662 of Gene Leeney requesting preliminary and £mal
plat approval of Eagle Ridge, a subdivision located in the North 1/2
of the NW 1/4 of Section 3; Township 79 North; Range 8 West of
the 5th P.M. in Johnson County, Iowa (This is a 1-1or, 2.83 acre,
farmstead split, located on the east side of Eagle Avenue SW,
approximately 3/4 of a mile north of the Eagle Avenue SW and
360th Street SW intefsection in Hardin Twp.).
Other
913 SOUTH DUBUQUE ST.
P.O. BOX 1350
IOWA CITY, IOWA 52244-1350
TEL: (319) 356-6000
FAX: (319) 356-6086
Agenda 1-9-97
Page 2
6. Business from the Planning and Zoning Adm/nistrator.
a) First and Second consideration re: amending the legal description of
Ordinance 10-13-87-Z3 of application Z8717 for Tom Cannon.
b) Final consideration of the following Zoning Ordinance:
c)
d)
e)
f)
1. An amendment to the Johnson County Zoning Ordinance, as
provided in Chapter 331.302 of the Code of Iowa, to make statutory
corrections which may adjust language to reflect current practices,
insert earlier omissions, delete redundancies and
inaccuracies, delete temporary language, resolve inconsistencies
and conflicts, update ongoing provisions, or remove ambiguities,
and providing effective and retroactive applicability dates.
Final consideration to correct the legal description of Ordinance 11-19-
96-Z4 of application Z9642 of Bernard Erenberger.
Final consideration to correct the legal description of Ordinance 11-19-
96-Z6 of application Z9644 of Penny Dulled.
Final consideration to correct the legal description of Ordinance 11- 19-
96-Z11 of application Z9650 of Garen and Ruth Rains.
Other
7. Business from the County Auditor.
a) Action re: permits
b) Action re: reports
c) Other
8. Business from the County Attorney,
a) Report re: other items.
9. Business from the Board of Supervisors.
a) Motion acknowledgment of Jerry Musser, County Assessor for being
named Innovation Award Winner.
b) Discussion/action re: approval of belated homestead tax credit claims
signed between July 1, 1996 and December 31, 1996 as recommended
by City Assessor, Dan Hudson.
Agenda 1-9-97
Page 3
c) Discussion/action re: approval of belated homestead tax credit claims
signed between July 1, 1996 and December 31, 1996 as recommended
by County Assessor, Jerry Musser.
d) Motion setting January 30, 1997 at 5:30 p.m. for the Computer Needs
Committee report.
e) Motion cancelling the informal and formal meetings for the week of
January 19th.
f) Discussion/action re: appointments to the East Central Iowa Council of
Governments ISTEA Policy Committee.
g) Discussion/action re: appointments to the East Central Iowa Council of
Governments ISTEA Technical Advisory Committee.
h) Discussion/action re: appointments of Supervisors to various
Committees, Boards and Commissions.
i) Motion authorizing Chairperson's attendance at NACo meetings.
j) Action re: Ambulance Director job description.
k) Other
10. Adjourn to informal meeting.
a) Discussion re: recommendation from Cluster Boards regarding Human
Services Planning for Johnson County.
b) Discussion re: committee assignments.
c) Discussion re: S.E.A.T.S. Director position.
d) Discussion re: Ambulance Director job description.
e) Discussion re: budgets. :-_ -:..~:,
f) Inquiries and reports from the public. 7- '"':
g) Reports and inquiries from the members of the Board of 8upervisc~&.
h) Report from the County Attorney. ~'='
j) Executive Session re: collective bargaining negotiations and stratClbr for
Ambulance, Social Services, S.E.A.T.8. and Secondary Roads
units/report/discussion.
11. Adjournment.
To, I0~ CITY CLER[ From, Jo Ho~ar~ 1-13-97 8,41a~ p. 2 of 3
Johnson Co,m~
....L. i0~.~
Sally Slutsman, Chairperson
Joe Bolkcom
Charles D. Duffy
Jonathan Jordahl
Stephen P. Lacina
BOARD OF SUPERVISORS
January 14, 1997
INFORMAL MEETING
Agenda
1. Call to order following the canvass meeting.
2. Review of the formal minutes of January 9th.
3. Business from Jean Mann, Director for Johnson County Elderly
Services/Chore Program re: health care plans/discussion.
4. Business from the County Engineer.
a) Discussion re:
Board.
b) Discussion re:
c) Discussion re:
Road between Taft Avenue and Scott Blvd.
d) Discussion re: appointments to Integrated Roadside
Management Technical Advisory Committee.
e) Discussion re: Windsor Ridge Dust Alleviation Contract.
f) Other
resolution for appointments to Functional Classification
resolution for posted speed limit on Fox Lane.
resolution for posted speed limit on American Legion
Vegetation
Business from Vida Higgins, Johnson County Mental Health Advocate re:
report on activities/discussion.
Business from Peg Fraser, Executive Race Director of the Iowa City
Road Races, Inc. re: annual Iowa City Road Races, Inc. award to the
county.
913 SOUTH DUBUQUE ST.
P.O. BOX 1350
IOWA CITY, IOWA 52244-1350
TEL: (319) 356-6000
FAX: (319) 356-6086
IOWA CITY CLERK From~ Jo ~oqar~¥ 1-13-97 8:41am D, 3 of 3
Agenda 1-14-97
Page 2
7. Business from the Johnson County Sheriff's Department.
a) Discussion re: computer upgrade.
b) Other
8. Business from the Board of Supervisors.
a) Discussion re:
b) Reports
c) Other
budgets.
9. Discussion from the public.
10. Recess.
%t3
CD ~
;-%1'- ~
CITY OF IOWA CITY
SUMMARY OF LOW-INCOME ASSISTANCE PROGRAMS
01/10/97 1:02 PM
PARKS & RECREATION
(356-5100)
TRANSIT - PUBLIC
(356-5152)
TRANSIT - SEATS
(356-5152)
UTILITIES (356-5066)
(Applicant/account holder must be a
resident of household)
Water - Annual Discount
MEDICAID (TITLE X!X) *
(FEDERAL VERIFIES
ELIGIBILITY)
Family of 1 $ 8,100
Family of 4 $21,888
50% discount on programs
and activities except:
1) team entry fees
2) daily admissions
3) group rentals/reservations
4) Farmers' Market
5) trips
6) vending/lock rentals/
concession
7) non-residents
$20 monthly pass (regular
pass = $25)
75c/ride (regular fare =
$1.50)
UTILITIES DISCOUNT
(COUNTY VERIFIES ELIGIBILITY)
PART
TITLE XX * FAMILY FOOD STAMP SUPPLEMENTAL YEAR'S
(COUNTY VERIFIES INVESTMENT PROGRAM * SOCIAL RENT DE
ELIGIBILITY) PROGRAM * (COUNTY SECURITY (SSI) PROGRAM:
(COUNTY VERIFIES * IOWA DI,~
VERIFIES ELIGIBILITY) (FEDERAL CITIZEN
ELIGIBILITY) VERIFIES RENT DI:
ELIGIBILITY)
Family of 1 $ 8,100 Family of 1 $ 9,720
Family of 4 $21,888 Family of 4 $19,704 (STATE
Eligible for 50% Eligible for 50% Eligible for 50% Eligible for 50% Eligible for
discount on programs discount on discount on discount on programs and
and activities (with programs and programs and programs and exceptions)
exceptions) if meet activities (with activities (with activities (with I Year13 '
I Yearly income exceptions) if meet exceptions) if exceptions) if
levels. I Yearly income meet I Yearly meet I Yearly
levels. income levels. income levels.
$20 monthly pass $20 monthly pass $20 monthly pass $20 monthly pass $20 monthl'
(regular pass = $25) (regular pass = $25) (regular pass = $25 (regular pass = $25) = $25)
Free pass (non-peak Free pass (non-peak Free pass (non- Free pass (non- Free pass
use) for age 60+ use) for age 60+ peak use) for age peak use) for age
60+ 60+
75C/ride 75C/ride 75C/ride 75C/ride 75c/ride
(regular fare = $1.50) (regular fare = (regular fare = (regular fare = (regular fare
$1.50) $1.50) $1.50)
50% of minimum
ASSISTED HOUSING **
~ATED IN PREVIOUS
~ROPERTY TAX AND OTHER
;BURSEMENT CLAIM SECTION 8 PUBLIC
/I PURSUANT TO THE (CITY VERIFIES HOUSING I YEARLY INCOME
ABLED AND SENIOR ELIGIBILITY)) PROGRAM -at or below-
~ROPERTY TAX AND (CITY VERIFIES ' (CITY VERIFIES
iBURSEMENT CLAIM ELIGIBILITY)) ELIGIBILITY))
PROGRAM
ERIFIES ELIGIBILITY)
' 50% discount on Eligible for 50% Eligible for 50% 50% discount on programs
and activities (with discount on discount on and activities except:
;) if meet programs and programs and 1) team entry fees
come levels. activities (with activities (with 2) daily admissions
exceptions) if exceptions) if 3) group rentals/
meet I Yearly meet reservations
income levels. I Yearly income 4) Farmers' Market
levels. 5) trips
6) vending/concession/
locker rentals
7) non-residents
ily pass (regular pass $20 monthly pass $20 monthly pass
(regular pass = (regular pass =
$25) if income is $25) if income is
(non-peak hours) less than $10,000 less than $10,000
75C/ride (regular 75C/ride (regular
re = $1.50) fare = $1.50) if fare = $1.50) if
income is less income is less
than $10,000 than $10,000
11mum
11mum
11mum
Ilmum
50% of minimum 50% of minimum 50% of minimum
Wastewater - Annual Discount 50% of minimum 50% of minimum 50% of minimum 50% of minimum
........ ~;~i~'~;~'~'~' :'~'~;:'~/~'7'5i~;~;~'L] ~' ........................................................................................................................................................................................................................................~6~;,; ..........: ............................................
....... ~'¢a'"¢~i~':'~'fi'BG'ESi;~'G~i .....................................................................F~'~"~F&'iBi'~'b'~ ...............F~a~"~i"&'ifi'i'~'E~ ............Yb'a~";f '~/Bi'~'b"~ ........F~'a~";F~'iBi'&'b'~ .......................................................................
.............. ~ ..........................................~ .........................................................................~ ........................................................................................................................................................................................................................................, ...................................................................................................................................
Sohd Waste - Two-Year D~scount 75% of '
0 o O 0
....... '~'~ ~]]'~'~":'"~ ~'~'~i"bi~33'~f ......................................................................~'~"~F~'[Bi'~'b'~ ...............~'~"~"~'[B'J'~'~ ............Y~"~i'~'[~i'~'~'~ ........~'~"~"~'iBi'~'b"~ ..........................................................................................................................................................................................................
....... '~G~]'~'~":'~'E%~7'~i~33'~' ..........................................................................................................................................................................................................................................~"~""': ..............................................................................................................................................................................
J I YEARLY INCOME j II YEARLY INCOME J Iil Y~RLY INCOME * These programs have a resour~ limit as well as an income limit.
Family Size 130% Federal Pove~y j 30% Local Median J 50% local Median ~ Assisted Housing uses Table III yearly income
......................... ..3. ...........................................1..6....7..3..5.. ........................................1..3..,,3..5.,0...; ......................................2.,2.:.,2..5..0.. ......................PROPERTY TAX REIMBURSEMENT ~
......................... .4. ..........................................2..0...1...4.7.. ........................................1..4.:..8..2..0. ........................................2..4..'..7..0.9. ......................Yearly Income IDiscount ~
......................... ..5. ..........................................2..3....5..3.3' .........................................Lq.,.9.~.o.. ........................................2..e.:Z.O..O' .....................................$.~..0..,.o...o..o. .................................5..o..o./.o. ............_.j
......................... ..6. ..........................................2..6...?..4..5.. ........................................1..7..,.1...9..0. .........................................2..8.:..6.5..0' .......................12,00035% .-..I
14,000
......................... ..7. ...........................................3..0....3..~. ........................................1..8.:..3.?..0.. ........................................3..0.:..e..5..0.. ......................' ..........................................................':~2o' ............-'J
8 33 755 19,560 32,600