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Home My WebLink About1997-02-10 Minutes numberedCity of Iowa City MEMORANDUM Date: To: From: Re: February 21, 1997 Mayor and City Council City Clerk Council Work Session, February 10, 1997 -4:10 p.m. in the Council Chambers Mayor Naomi J. Novick presiding. Council present: Novick, Baker, Kubby, Lehman, Norton, Thornberry, Vanderhoef. Staff present: Atkins, Helling, Karr, Yucuis, Shank, Dilkes, Franklin, Holecek, McClure, Schoon, Schmadeke, Davidson, Dollman, Fosse, Woito. Tapes: Reel 97-5, All; 97-26, All; 97-27, All; 97-28. - INTRODUCTION - NEW HOUSING DIRECTOR Reel 97-25, Side HIS Director Boothroy introduced Maggie Grosvener, Housing Administrator. CITY MANAGER ANNOUNCEMENTS Reel,97-25, Side 1 City Manager Atkins stated Osha Gray Davidson requested the number of claims and lawsuits filed against the police during his tenure as City Manager. Atkins noted that information has been sent to him. Baker requested that information relating to the former City Manager Berlin also be sent to Mr. Davidson. Atkins said Dave Moore requested certain staff information and Carol deProsse requested information about his relationship with Police Chief Winkelhake before he came to Iowa City. Atkins noted that he did not know Winkelhake prior to Winkelhake's job interview for the Iowa City position. Atkins informed Council that he denied a request by KXIC for discussion between the Police Department Sergeant Mike Brotherton and Osha Davidson. BUDGET DISCUSSION City Council Members and staff reviewed the following budget issues: Human Rights I! Hospice Road Race $5,000 Request Council agreed not to fund the Hospice Road Race funding request. City Manager Atkins, Assistant City Manager Helling, Human Rights Director Shank, and Assistant City Attorney Dilkes presented information. No changes were made to the proposed budget. Reel 97-25, Side 1 L/ I~ Friday Night Concert Series $7,500 Request Council decided not to fund the request for an additional $2,500, but retained the $5,000 previously proposed. Arts Fest/Jazz Fest $5,000 Hotel/Motel TaxlCVB Council agreed to fund the Arts FestJJazz Fest $10,000 from the General Fund. Parks and Recreation Commission -- New Positions Council agreed to budget one full time maintenance position and direct Parks and Recreation Department to have the position concentrate on the central business district and park mainte- nance. Heritage Trees Council agreed to fund Heritage Trees $3,000 for Iowa City use only, and request a budget prior to release of funds. Council Pay Raises Council agreed to a $500 increase per member and the Mayor to be paid the City Council salary plus $1,000, and direct staff to prepare a systematic pay review tied to the CPI for Council consideration. BUDGET HIGHLIGHTS Reel 97-25, Side 2 Atkins noted page 15 - Financial Plan of the proposed budget. Council reviewed the budget highlights as follows: 2. 3. 4. 5. 6. 7. 9. 10. 11. Page 16- Police. Investigation CSO Page 17 - Fire training intercom systems ($10,500) (eliminate) Page 16 - Police. Fire arms training systems Page 18- HIS Housing Inspector Page 17 -Animal Control half time clerk (eliminate) Page 19 - Senior Center CIP ($150,000) Page 19 - Library increase from 40 to 52 Sunday open hours ($12,000 - Reduced to $6,000 Kubby raised concerns regarding the Solid Waste Supervisorial position. Norton commented on City computer expenditures. Vanderhoef inquired about Library CIP upgrade requests Vanderhoef inquired about the South Sycamore Regional detention ($800,000.) [Council Break 6:15 p.m. to 7:00 p.m.] REVIEW ZONING MATTERS Reel 97-26, Side I Franklin presented the following Planning & Zoning items for discussion. MOTION SETTING A PUBLIC HEARING FOR FEBRUARY 25, 1997, ON A RESOL.U- TION APPROVING A REQUEST FOR VOLUNTARY ANNEXATION OF A 140.5 ACRE 3 TRACT LOCATED ON THE EAST SIDE OF SCOTT BOULEVARD, NORTH OF HIGH- WAY 6. (STREB) MOTION SETTING A PUBLIC HEARING FOR FEBRUARY 25, t997, ON A ORDI- "NANCE AMENDING THE ZONING CHAPTER BY CONDITIONALLY CHANGING THE USE REGULATIONS ON A 140.5 ACRE TRACT FROM COUNTY M1, LIGHT INDUS- TRIAL, TO C1-1, INTENSIVE COMMERCIAL (38.93 ACRES), AND I-1, GENERAL INDUSTRIAL (101.57 ACRES), FOR PROPERTY LOCATED ON THE EAST SITE OF SCOTT BOULEVARD, NORTH OF HIGHWAY 6. (STREB/REZ96-0021) .. PUBLIC HEARING ON AN ORDINANCE AMENDING THE ZONING CHAPTER BY DESIGNATING THE EAST COLLEGE STREET HISTORIC DISTRICT, AS A HISTORIC PRESERVATION OVERLAY ZONE, FOR PROPERTY LOCATED ALONG COLLEGE STREET BETWEEN SUMMIT STREET AND MUSCATINE AVENUE. Doug Russell, Historic Preservation Commission Chair, presented information. PUBLIC HEARING ON AN ORDINANCE AMENDING THE ZONING CHAPTER BY DESIGNATING THE COLLEGE GREEN HISTORIC DISTRICT, AS A HISTORIC PRESERVATION OVERLAY ZONE, FOR PROPERTY LOCATED GENERALLY AROUND COLLEGE GREEN PARK, ALONG E. COLLEGE STREET FROM DODGE STREET TO GOVERNOR STREET, AND ALONG S. DODGE AND S. JOHNSON STREETS BETWEEN E. COLLEGE AND BURLINGTON STREETS. See previous item. PUBLIC HEARING ON AN ORDINANCE VACATING GABLE STREET, A DEVELOPED RIGHT-OF-WAY EAST OF SYCAMORE STREET, SOUTH OF LAKESIDE DRIVE. (VA096-0004) ORDINANCE AMENDING THE ZONING CHAPTER BY CHANGING THE USE REGU- LATIONS ON A 40.7 ACRE PARCEL LOCATED ON THE NORTH SIDE OF ROHRET ROAD, EAST OF HIGHWAY 218, FROM RS-5, LOW DENSITY SINGLE-FAMILY RESI- DENTIAL, TO OSA-8, SENSITIVE AREAS OVERLAY/MEDIUM DENSITY SINGLE- FAMILY RESIDENTIAL. (WALDEN HILLS/REZ96-0020) (FIRST CONSIDERATION) 'Lea Supple and MMS Consultant Larry Schnittjer presented information. LOW INCOME ASSISTANCE PROGRAM Council directed staff to pursue the low income assistant programs for the City of Iowa City based on Option 1 yearly income/130% Federal Poverty level (chart of 1/10/97). Staff Action: Staff to meet and coordinate efforts and report back to Council (Karr). DOWNTOWN PARKING STUDY Reel 97-27, Side'l PCD Director Franklin, Transportation Planner Davidson, and Transit Superintendent Dollman presented information. Council reviewed the following Downtown Iowa City parking study issues: 4 1. Planning for major facility. Davidson stated staff is continuing negotiations with St. Pat's and he will contact property owners of the Rebel Motel to check on their development plans. Additionally staff will start discussions with the University on the next facility with Council's prefer- ence being the Eastlawn site and two lots to the west. Council resumed discussion of the Downtown Parking Study. 2. Monthly permit parking. Council directed Davidson to increase the number of monthly parking permits; utilize top floors of ramps; allot some parking permits for economic development; and retain pricing differentials. 3. Meter feeding. Council directed staff to increase 30 minute meters in CBD to 80 minutes/S1 charge (with 15 minutes for a quarter) and do not step up meter feeding. 4. On-street parking. Council directed staff to investigate on-street angle parking in CBD. 5. Average auto occupancy. In response to Council, Davidson stated he will provide Council .with information at their next work session on pricing incentives for increasing the number of people per vehicle in downtown City parking facilities. Memo in Council packet Staff Action: Further discussion scheduled for February 24. for discussion (Davidson). REGIONAL SOLID WASTE MANAGEMENT PLAN (Agenda Item #12) Reel 97-27, Side 2 City Manager Atkins and JCCOG staff person Jeff Davidson provided information and respond- ed to Council questions. SOUTH SYCAMORE REGIONAL BASIN (Agenda Item #13) Reel 97-27, Side ? City Engineer Fosse, Ed Brinton, Lon Drake, and Johnson County Soil and Water Conservation Representative Amy Bouska presented information. UTILITIES BACK BILLING DISCUSSION Reel 97-28, Side 1 City Manager Atkins, City Attorney Woito, Assistant City Attorney Dilkes, and Finance Director Yucuis presented information. In response to Council, Atkins stated that he will present a report on multi-family unit billing. Council directed staff to begin the new adjustment policy July 1st. In response to Kubby, Yucuis stated that City will notify people found to be mis-billed of the new policies. Staff Action: Issuing refunds and notifying affected customers of new policy. Working with HIS to update files (Yucuis). TWO BILLS PER TWO WATER METERS Reel 97-28, Side 1.. /'7/,~z-'/' Finance Director Yucuis responded to Council questions regarding two bills per two water meters. Staff Action: Staff will manually insert two bills into one envelope until new program can be implemented. Information Services developing program to print one bill for two meters at same address (Yucuis). APPOINTMENTS Reel 97-28, Side 1 Johnson County/Iowa City Airport Zoning Board of Adjustment - Karen Countryman COUNCIL AGENDA/TIME Reel 97-28, Side 1 1. (Consent calendar #4f(9) - John Weber letter) In response to Vanderhoef, Council agreed to direct City Clerk Karr to prepare a resolution setting liability limits for pedicabs at $250,000. 2. (City Manager memo 2/6/97 re: Update on Business Contact Information) In response /¢c~ r'7 to Vanderhoef, Arkins stated there will be a thorough follow up to businesses that have not responded to the emergency contact requests. 3. In response to Thornberry, Atkins stated he has received a report'and is reviewing LJ~' ' recommendations for the Gilbert Street/Kirkwood Avenue intersection. 4. Norton requested that Council formal and work session transcriptions be placed on the ~ QJ Internet. There was not a majority of Council in support of the request. 5. Norton requested establishing formal thank-yous and exit interviews for departing board and commission members. City Clerk Karr stated work is being done on formal thank- yous for board and commission members. Novick stated Council will think about exit interviews. 6. Norton raised concerns about the amount of board and commission minutes received ~.3 l at one time, and their timelines. City Clerk stated work is being done on continuity and formatting of board and commission minutes. 7. Norton raised concerns regarding correspondence received from Bob Stika concerning ~,.~,.~, a parking ticket. 8. In response to Norton, Council agreed to the following police procedures meeting schedule: February 13- 9:30 a.m. General questions February 19- 7:00 p.m. General questions public discussion February 20- 10:00 a.m. Formal/executive session (personnel). In response to Kubby, City Manager Atkins stated that County Attorney Patrick White said he would prepare correspondence regarding the Council's request for release of the DCI report by Thursday. 6 10. In response to Baker, City Attorney Woito stated that the City is not obligated to defend former Officer Gillaspie from federal criminal charges. 11. Kubby requested that Council schedule charitable contributions for discussion. 12. Mayor Novick announced that joint City Council/Library Board meetings with the consul- tant are scheduled February 20, 4:00 p.m. to 6:00 p.m. and March 5 4:00 p.m. to 6:00 p.m. 13. 14. Mayor Novick requested to change the February 25th formal meeting time to 7:30. Council agreed to retain the starting time for 7 p.m. Kubby noted that the February 18th joint meeting with University of Iowa Student Senate begins at 6:30 with a half hour social time. 15. City Attorney Woito stated that the Dennis Mitchell memorandum "Partial Litigation Update" was not confidential. Meeting adjourned 11:10 p.m. clerk\cc2-10.inf