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HomeMy WebLinkAbout1998-01-05 Transcription (2)January 5, 1998 Council Work Session page I January 5, 1998 Council Work Session 1:55 PM Council: Lehman, Champion, Kubby, Norton, O'Donnell, Thomberry. Absent: Vanderhoef. Staff: Atkins, Helling, Karr, Yucuis, Mansfield. 6:00 PM: Schoon, O'Neil, Craig, Kopping, Treeblood, Goodman-Herbst. Tapes: 98-2, all; 98-3, all; 98-4, all; 98-5, Side 1. Organizational Meeting with Budget Overview 98-2 SI Lehman/Have a note from Joe Fowler responding to Sally's remarks in her letter- I would really like to hear staff's response to- Champion/What was that? Lehman/We have been trying to negotiate a SEAT's contract and the biggest hang-up... we did not have sufficient records from them to compute the cost of service and that has been kind of back and forth, back and forth for 6-8 months. The letter indicated that our staff.... my reading of it was that privately staff said that the records-the information was adequate. Atkins/I will find out. Lehman/It would be nice if we could have that Monday. Kubby/....the Committee is really not doing much because they set the parameters .... Lehman/I would like to see that. Thornberry/I got a letter from Joe Fowler regarding that very- Lehman/I just want to have a copy of it Monday. Steve .... we have all had the budget .... I would like you to walk us through it. I think we should take notes .... Basically I would like to have us have our questions and comments ..... most of our real questions are probably going to come after we have had a chance to discuss what you are going to tell us. So, have at it. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010~98 January 5, 1998 Council Work Session page 2 Kubby/Whenever you are referring to a page number, will you tell us that before your comments so we can get to it? Atkins/Okay .... You have in front of you the Three Year Financial Plan for FY99, 2000, 2001. That Three Year Plan has been balanced for three years ..... used three year budget as a planning tool. I did spend a little time with Mike and Connie to kind of get them through some of the... document... We actually use our budget... for accounting and management... active document that we can refer back to. This budget has been balanced in accordance with the state law .... The budget also complies with all of the policy guidelines .... 19 years worth of projections and analysis .... I will try to bring some of those out... comparing those projections with this document. A couple minutes right now sort of as a reminder.... This is old information .... Financial concerns at the time we did our analysis. (Referred to Financial Concerns) .... declining fund balance in the General Fund, our credit rating, our ability to pay our bills .... major tax base .... M& E .... ability to expand public service was severely limited, inability Io increase our tax rate, limited ability to fulfill the goals of various Comp Plans ....future state goals could not be predicted .... (Referred to What Do We Need To Do?) Establish a financial foundation .... budget policy that will serve us in the future.... credit rating.... provide for some growth. (Referred to Council Goals/Guidelines) .... informally adopted ....3-year operating budget, five year plan, cash reserves ....AAA, no effect on low income program ..... shift $8.10 expenditures .... stretched out capital projects ..... We will review with you each of the funds. Certain general principles .... apply throughout this budget .... move through them fairly quickly.... with respect to payroll throughout the budget. No substantial change in social security .... Medicare... IPERS... number of changes last year. They have taken the cap off of wages .... improvement in benefits .... This budget accommodates those pension changes. The Police and Fire Pension...separate issue. When state took over Police and Fire Pension .... our fund was actuarially sound .... We were able to maintain a substantial cash reserve... We have now used that cash reserve in lieu of taxation to pay those Police and Fire Pensions. We had anticipated... approximately seven years .... We think we are looking more towards about ten .... State is also beginning to listen .... financial position of the Police and Fire Public Safety Pension Fund is sound .... We think we are going to be in good shape. You do This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 3 know we have a law suit pending. We have been sued by Police and Firefighter representatives over this pension issue. Very complex issue and there are seven cities that have been identified that had cash balances. We are just kind of waiting that one out. Sarah Holecek is representing us and we have private counsel ..... helping us on this issue. Norton/If that court case went against us, we wouldn't be in trouble? Atkins/Depends on what the court would decide to do ..... If that money has to be repaid, we would have to come up with the money. You have the taxing authority to do that. We have chosen not to use that taxing authority ..... Our argument... we did the right thing .... We had prepared ourselves well .... Champion/Why did you choose not to use taxing to pay until that lawsuit is settled? Atkins/First of all it was out judgment at the time .... 3-4 years ago .... public had been taxed once to pay for this and we are saying they are entitled to some benefit .... Champion/ Atkins/ Pension system then was changed dramatically. Kubby/When that runs out, is it Employee Benefits Levy? Atkins/ Yes .... Thornberry/ Atkins/The current law says we have to pay a 17% of payroll .... actuarially we should be paying in neighborhood of 13%+. Kubby/Legislative Committee. Atkins/State has been sticking us pretty good on that one ....I have written my strongly worded letter on several occasions .... Payroll is budgeted in 98.5%. As we calculated the payroll ...... back out to 98.5% factor. We are in the 3rd year of a 3-year agreement with AFSCME and 2nd year This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 4 of a 3-year agreement with Police and Fire employees .... fortunately about 400+ of our 560 employees are under contract .... makes salary fairly easy to calculate. Thornberry/ Atkins/Attrition, turn-over. We calculate the turnover rate.... 98.5% is a good number. Health insurance, we have had some real good fortune there .... We had actuarial studies done .... We are self-insured .... We fell very confident we can project... level off... Our reserve position, page 120, begins to decline somewhat as we transfer $200,000... from General Fund from that reserve position .... All employee factors... We still have an excellent health insurance coverage .... Kubby/Can you explain a little bit where that reserve money comes from? ..... Atkins/ We have an employee and the employee has a family plan. When we budget for that employee, we budget the approximately $5500 a year for health insurance ..... Those moneys are transferred to the Health Insurance Reserve .... from whatever fund... they are in .... That goes to the fund. Then those moneys are available for the payment of expenses to the particular employee ..... We usually figure in at least one catastrophic illness which is big bucks ....Our plan is administered by Blue Cross/Blue Shield. We pay them 15% .... Kubby/ Atkins/Occupational safety- Kubby/We are seeing a direct payoff. Atkins/We believe there is a direct payoff. So the health insurance looks real good. Lehman/ Atkins/ ....There is a stop loss factor.... $50,000 per individual. Then we have insurance to cover us beyond that. Kubby/The $20 co-payment for health insurance, that is put in that reserve? Atkins/Yes. So health insurance is looking good for us... shouldn't see any dramatic changes in that. This represents only a reasonably accurate transcription of the Iowa City. council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 5 Turn to page 18. Begin a review of the General Fund .... variety of resources. The property tax, page 18.a. The general property tax of the Library, Transit and General Fund is 9.320. Those are the max that is available to us .... In FY99 we have added a Tort Liability levy and we will begin the transfer of costs for our insurance program, which has been a General Fund cost, to be tax supported by Tort Liability levy. This allows us .... continue financing of six police officers. We still have money coming in of Federal Crime Grant... that tax rate, FY 2000 and 20001 go up. Thornberry/Steve, who pays this levy? Atkins/You and I .... new levy, a new tax levy. Permitted by law. We have never used it .... unlimited. It can only be for your insurance ..... It will go into a risk management fund .... maintain a reserve .... In FY99, a partial payment of the premium will come directly from a new lax levy. Champion/A very valid tax... had used the $8.10 and you have to be at the $8.10 levy to use the Employee Benefit levy .... Norton/But you are distinguishing the Tort Liability from the Employee Benefits levy. Atkins/They are different. Norton/Tort Liability ....extra police officers .... Atkins/if you did not have those six police officers, then you would be levying the Tort Liability .... or for some other reason... This was part of it. When the rollback dropped as much as it did, it created an additional hole for you. Kubby/ Atkins/We still have some federal money coming in and we would like to think good budgeting. Norton/This is a case of that spongeability matter ..... This represents only a reasonably accurate transcription of the Iowa City Council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 6 Atkins/Looking at property tax... mindful of is the noticeable increase in debt service .... You will note that the tax rate... in FY98... is 1.615 and it begins to increase to ..... direct result of capital projects and the bond issues that we have proposed for you. Lehman/Steve, these are exclusive of water and sewer projects .... Atkins/These are General Obligation Bonds that are retired with property taxes .... These numbers are from our projections last summer ..... FY99, we have a projected tax rate of 13.538 here. We called for 13.493. We are really pretty close on our projections. Next year this budget plan calls for 14.156 and our projections had been 14.076. Then in 2001, this plan is 14.553 and we came in at 14.450 .... We didn't target those tax rates.... we did good numbers. Kubby/That includes some library referendums? Atkins/No, this does not ..... This does not include the referendum. There are some library projects but not the big one. Thornberry/ Atkins/Carpeting, HVAC, ICN room, computer system. Thornberry/I got a little question about that phone but we will get to that. Atkins/Generally speaking, our projections last summer were on target. The biggest thing that hit us was the rollback ..... Norton/ Atkins/I am going to do a rollback discussion with you right now... Page 19. We have seven FYs should there .... under rollback factor, FY93, it was .73 and this budget year it is .549. It has declined 33% in 7 years. Lehman/Steve, what kind of increase in valuations have we seen in the same period? Atkins/If you will hang on, I will get to you on that. When you read across to the total taxable value, it has increased in that 7 year period, 27.4% ..... unusual characteristic ....if you look at FY99...taxable assessed value for residential, S824,002-. ....taxable commercial industrial, $844-. It is the first time the This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 7 commercial and the industrial has overtaken residential ..... It was an interesting measure because we always think of ourselves substantially a residential community with respect to our values and now that has changed. Lehman/Without the rollback, rollback would be considerably higher. Atkins/ ....that is the tax base that you all have to work with. Norton/We have figures somewhere on the percentages in those two categories in different communities? ..... Champion/The $824 million, that is after the rollback or pre? Atkins/After. Champion/ Atkins/Taxable assessed value. Champion/Okay. Kubby/ Atkins/Under commercial and industriaL.flag... utilities which are figured into that number. I am not sure where that is going. We can expect... property tax on gas and electric and telephone utilities will be eliminated. It is going to go away ..... likely they will go to some sort of a generation tax .... kilowatt hours. I don't know how that is going to get figured... not sure of all of the implications ....This is sort of an outgrowth of deregulation of the industry .... Lehman/1 went to a meeting with Mid-America. They don't have a clue .... Atkins/ .... The question that we have .... at the very least, it would remain revenue neutral .... If we lose this property tax... could affect our debt capacity .... ! don't know what it will do to the schools ....it will change that underlying financial foundation. Norton/We have that number .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 8 Yucuis/It is approximately $60 million .... 3% of our taxable valuation. Thornberry/JCCOG ..... utilities being able to sell electric and gas to other states .... If they do that what ramifications would that have on our tax structure for the sale of that.'? Atkins/ .... With deregulation, Iowa needs to amend some of it's laws .... retail wheeling .... purchase natural gas in bulk... same principle .... find an electric supplier.... write a contract with them ..... transmission lines .... I am allowed to shop for that. What the Iowa utilities are saying is wait ....I got to pay Iowa property taxes that the guy in North Dakota may not have to pay .....some of your local industries can get dinged on this thing .... We might be able to get power cheaper ..... Right now this thing is kind of unfolding ..... complex ..... I do have some concerns about it ..... Kubby/How will deregulation affect our ability to ask for a franchise fee from the utilities? Atkins/1 am going to talk about franchise fees a little later .....I think it is clearly a separate issue and that it is our r.o.w. Kubby/ Atkins/Another factor is the bond rating houses. Moody's is already concerned about the loss of M&E tax ..... these are financial foundation issues .... Norton/They would be lost by everybody .... Atkins/ .... Everybody in Iowa would be in trouble.,. Right now the federal government deregulated the system ..... Public utilities are regulated by state ..... I understand the utilities position... I don't know when the playing field is going to get leveled off. Turn .... page 24. Preceding pages, 22 & 23, are the narrative portion ..... step through... the General Fund revenues ..... how we calculate $31 million plus that we have in the FY99 budget. Property tax and Employee Benefits levy .... understand ..... Road Use tax... detail on that fund... page 103 .... Road Use tax moneys is a per capita number provided by the State ..... We transfer the money to the General Fund... finance Traffic, Engineering, Streets, street lights... maintenance... We have traditionally maintained a cash balance of about 5;1 This represents only a reasonably accurate transcription of the Iowa City. council meeting of Januao' 5, 1998 WS010598 January 5, 1998 Council Work Session page 9 million in the Road Use tax fund. We continue to do that .... On an average we try to keep a $1 million balance .... grant...street need. Thornberry/How is it that it dropped so dramatically between 97 and 98? Atkins/A suspect what we do... applied funding for capital projects that got carried over .... Look at the out years ..... demand on the fund for a particular project .... We may have paid off a contractor on July 2 .... Yucuis/We probably carried over about $2 million worth of Road Use tax projects from 97 to 98 .... Thornberry/ Atkins/Property tax .... This chart (referred to City, of Iowa City Schedule of Ave. Residential Assessed Valuation....) history of our value .... percent of value .... FY and average taxable value. That is an average on a residential house. FY98-99 .... average home in Iowa City is $112,166. Apply the rollback factor... taxable factor of $61,589 ..... It is not changing ..... We don't have the consolidated tax levy for this year... Total property taxes paid on the value of that home... This year we project... that we would pay $834 on a $112,000 house. I strongly suspect that the city as a portion of total property tax will not change .....always around 40% .... We stay right at about that number. Lehman/ ....increase in property value, market value .... Atkins/ Yucuis/ Lehman/That $112,000 house represents an increase of 5.8% increase in it's value- Atkins/Over two years. Norton/ ....3% for this year. Atkins/ You have to put new construction in there too ....Trying to use this chart as average tax payer person .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 10 Norton/You are using all six elements of the property tax, excluding ag land .... Even though .... General Fund, Tort Liability and Debt Service are not in there. Atkins/They are a separate fund and you are still taxed for it. My point .... from a General Fund standpoint, we do okay. Our biggest concern... is financing capital projects .... shown as a separate debt service fund .... Norton/ ....!t doesn't include everything. Atkins/ I took FY92...taxable value of $72,553. That homeowner paid $731 in city property taxes .... What is that tax as it relates to the value of the asset... 1.007%. So city tax is like 1% of the value of the asset. So as the value grows .... If you take this FY at $112,166; taxes ofS834, it is .7435., going down ....Take an asset and see what kind of income it generates .... Thornberry/Were we taxing in 92 100% of value? Atkins/The rollback at that time, Dean, was 79%. State regulates that .....it is declining ..... Norton/...incredible bargain as compared to a six-pack of beer, let's say. Atkins/ Lehman/...do they include ....payment on bonds? Atkins./Yes, that is total ..... Norton/It includes all the category of property tax? Atkins/Absolutely. Lehman/ ....includes the increase for repayment of bonds, tort liability? Atkins/Yes, everything ...... Important thing ..... asset is increasing in value and the tax that you pay on it is also increasing but not at the same rate .... Kubby/Put that extra category in there. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, ! 998 Council Work Session page i I Atkins/The calculation? Okay, I will do a new chart ..... Moving on. Norton/ ....You sometimes hear the tax ..... Atkins/Iowa property tax law is as complex .... I tried to translate into simple numbers .... 40/40/20 .... Under state and federal funding, there is nothing in there that I think is particularly profound .... Kubby/What about Library-Open Access? It hasn't gone down a lot .... Do you know why that is going down? .... Yucuis/I don't know the exact reason why it is going down ..... We had a bump up in 97 .... That number may be low. Atkins/State Aid, we are getting nowhere with that one ..... State Aid ..... $630- on population allocation, a nose count, and other Personal Property Replacement, etc. That number has been virtually unchanged for ten years. Important... percentage of total revenues begins to decline. It means we have got to offset it with something else. Norton/Is that table in our book? Atkins/No, do you want that one too? Thornberry/The Legislative Committee should probable have that one to help with. Atkins/Reading down further... Bank Franchise tax .... number has flattened out. State... has a tax on banks... 55% local, 45% goes to the state. So as banks were more profitable, we would see that number bump up. Well the state kept it at 55/45 but capped the amount of money and they get all the rest. So they get 45 .... and even more. State and federal funding, that we as a city government, rely much on. It is less than 5% ofour income. Chargebacks... Internal Function. Fines, Pe~'afits and Kubby/9 out of I I of those are lower in FY98 than previous year .... Atkins/Recreation Fcca... did some analysis- This represents only a reasonably accurate transcription of the Iowa City Council meeting of January 5, 1998 WSO 10598 January 5, 1998 Council Work Session page 12 CHANGE TAPE TO REEL 98-2 SIDE 2 Atkins/We can lose almost $100,000 a year swimming pool admissions. If it is hot, way out .... Kubby/ ....look at Animal Control Services ....went down ....huge change from last year .... Atkins/Part of the contract with Coralville. Yucuis/On 98 budget estimates, we haven't looked real hard at amending those numbers..... Atkins/Recreation fees are on the way to you now. Another item for the 12th. Norton/They are estimated as of now, I see .... Yucuis/In most cases, it is probably original budget we send back last January .... Atkins/Contractual services... University Fire Contract .... percentage of fire service operation .... Johnson County... Senior Center and Library. Thornberry/Does that also include the Sheriff's Department? Atkins/No .....minor things ....Have some 28E agreements .... Thornberry/Does the County charge us to incarcerate people? Atkins/That is their responsibility, the County Jail. Your County property taxes pay for that .... Moving on. Hotel/Motel Tax. That number is reasonably easy to predict .... Heads up... Proposed... change in policy with respect to distribution of those moneys. It is currently 50% Police, 25 CVB, 15 Mercer and 10 Parkland. I am proposing that the Parkland Acquisition monies be stopped and that that $45,000 in annual income... go directly to the General Fund to help subsidize Mercer Gymnasium expenses .... You will have a chance to discuss that ...... Interest income .... told council we were going to bump that up ..... Thornberry/ This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 13 Atkins/We pay by the hour and we will have 27 pay periods in upcoming FY instead of 26 .... Every 8-9 years that occurs.... Notable... Get $1.3 million back from sale of peninsula .... important component of your General Fund revenue. Norton/Steve, we have no contracts with U Heights? Atkins/Yes, Transit ....under Transit Fund... We have agreements of water, sewer, and transit .... O'Donnell/Steve, what is entailed in the Johnson County contract? Atkins/There are two contracts... Library .... they pay approximately 10% of the library costs .... Then the Senior Center, they pay 20% of the budget ..... bewilders me. l don't know why they wouldn't require Coralville, U Heights... to pay the freight .... Kubby/There were big negotiations .... Norton/These things ought to be in some way numerically driven .... Kubby/ Atkins/Moving onto page 25, summary page of General Fund Expenditures ..... Total expenditures 2. 1%... picture of proposed expenditures .... FY2000 is up substantially because of the 27 pay periods .....numbers substantially flat... either at or below FY98 level .... Kubby/In proposed FY99 total expenditure number, $30 million some. The number on the first line on the page says what that number is and it is a different number ..... Atkins/She is right ....There is a S33,000 difference... We will check that. That is a mistake .... Lehman/Big change in transfers... where is that coming from? Atkins/I would have to go back and pull it out. Lehman/It is a significant change. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 14 Norton/Page 28 .... Atkins/Note the Contingency Account, S270-, $280-, S289- That is a tad bit less than 1% .... Don has Emie's transfer answer. Yucuis/Page 28... FY98 budget, FY99 proposed. Go down the FY99 proposed, look at items .... fifth item, Employee Benefits Reserve...CIP Funding.... biggest one... Parkland Acquisition Reserve.... out of the General Fund .... cash that we can use .... easier in the long run .... Library Replacement Reserve....moved out also .... We always had a page that showed what our cash balance was and what our true cash balance was that we could use. I think it is easier for us to get that out of there. Norton/ Yucuis/They are in a separate account now.... outside the General Fund. We do show that separately in the book. Norton/Those were the only two done that way? .... Yucuis/Library equipment, library computer, parkland acquisition, parkland development. That is on page 116 of the budget. Atkins/Page 29, Operating Cash Balance .... Three year average is 26.5%. Our projections are that that will decline .... well within our policy.... Those numbers look real good. Our estimating was 26.6% and we ended up 26.5% .... That reserve position is sound .... If you have some one time projects, you can pull from that and not really hurt our budget flexibility .... Kubby/ Atkins/Page 18. [Council Break 2:55 PM - 3:05 PM] Atkins/Point out to you... Debt Service....substantial increase in the levy to retire GO Debt. FY98 was 1.615. FY01 is 2.999. That is about an 80% increase in your Debt Service expense....directly related to number of capital projects that you This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 15 approved .... GO Debt only to be retired with property taxes .... dollar figure .... $2,600,000 to $5.2 million .... Kubby/For those water and sewer projects.... Those are not included. Atkins/That is right. Kubby/Are they included in that calculation saying 20 or 25%? Atkins/Yes. Page 30- Kubby/ Yucuis/Legal debt margin.... just GO debt. It doesn't include water revenue bonds, sewer revenue bonds .... or parking revenue bonds. It is just GO debt. Norton/Is that increase in the debt service ....some things were switched this year into thai category? Atkins/...most of it is we got a load of projects ..... O'Donnell/I still don't understand 28- Atkins/Page 28. O'Donnell/Transit Operations .... 97 Actual, $252-, FY98 Budget is $420,000 ..... goes up to $665,000. Why? Yucuis/If you want to look at Transit Budget, page 84 .... FY97 Transfer in ....$252,083. Reason that number is lower is we had a good handle on our expenses .... So we didn't have to transfer as much from the General Fund to the Transit Fund in FY97. In FY98... cash balance go from $402- down to $325-. If we maintain the same level of $252- in FY98, cash balance is going to drop dramatically. Kubby/Why weren't the savings that they found .... sustained over time? Yucuis/...Expenses, biggest increases you are going to see are in personal services, your salaries ..... FY99...commodities... showing some of that savings .... hoping it will come in lower. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 16 Lehman/Revenues...declined in neighborhood of $50,000 .... Bus fares have decreased .... reflected in a transfer, wouldn't it? Kubby/Free shutlie... partial year .... Lehman/ Norton/Are we going to have a chance to go over each of these categories? .... Atkins/You will do the Transit Fund as a separate item. Norton/Okay .... Atkins/I have a little more in the summary. Yucuis/The main number that increases in revenue for Transit is your property tax levy....based on what our growth is .... almost everything else for revenue is fixed throughout the 3-year plan ..... Fares are not going up, state and federal funds are not ..... University took over the Hawkeye route which is about $100,000 in revenue. That was eliminated. Lehman/Increased the fares .... Norton/Ridership hasn't been going up? Lehman/We did not lay off anybody. Kubby/ Atkinsd Important one to note .... Fed. Intergovernmental Revenue. We thought it was going to go away ....We are putting it back in... a gift .....Back to hoping it will be sustained ..... Page 30 ..... Allowably debt margins. You will note that in FY91 we were at 21%. By FY01 we are at 45%....dramatic increase... well within our ability to cover our debt. Still have more than adequate room to move around .... Norton/To consider the Library? This represents only a reasonably. accurate transcription of the Iowa City. council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 17 Atkins/You can always put the Library in there ifyou wanted to ..... This is only GO debt ..... Down at the bottom is our self-imposed 25% policy which .... we would have exceeded that if we did the library .... Norton/Did you privately rough out what it would do if you put the library in there? Atkins/If you remind me, I can pull that out. Norton/I can find that. Atkins/Okay. Next section... Pages 11-15, highlights. I put together a highlight of the highlights. (Referred to Highlights of the Highlights - General Fund). I don't think there is anything in there particularly profound .... Downtown Activity Account .....Oddball number,... $29,170. We paid for the porta-potties...Jazz Fest .... Norton/ Atkins/We have a line item .... set aside $7500 for new events .... intent is for new events .... example... Winter Festival .... kind of thing that is being proposed .... We have got to program the plaza .... Kubby/Why is that the City's responsibility? ..... Atkins/Winter Festival does involve the DTA, Chamber .... I wanted some money so that David Schoon knew that he could rely on a small amount. Norton/ Atkins/This budget ..... bigger changes down under the Library... year around on Sundays .... three off-site book drops .... O'Donnell/What is that Records Imaging System? Karr/Scanning equipment, records keeping... take a document and preserve it electronically via scanning ....I think they are different uses completely and also different requirements .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 18 Atkins/We sent this to our Information Services .... big item .... more technology. I had read the council is interested in imaging city wide and Marian has already started hers. Kubby/is it really $I00,000 Atkins/Yes. Norton/Where in the hell is the efficiency that is suppose to result from all of these things? .... Atkins/I don't know that you can. Norton/You never get the payback. Karr/ .... I can address it in our office .... once we get it up an running... two things we will accomplish. 1- Probably stop microfilming. So your efficiency will be saved in microfilming. We are also limping through with existing microfilming equipment. We won't replace that. And three, with the retrieval mechanism, time, not only with staff, but also with public. Norton/...in general .... Thornberry/If you are going to talk about individual items on the Library, I have got a real question on the new voice mail system, for $50,000 .... Senior Center is getting a one telephone voice mail for $3,000. Why can the Senior Center do it for $3,000 and the Library needs $50,000? Atkins/I would ask them that question when they come tonight and secondly I have a memo .... Thornberry/Why voice mail for the people in the Library as opposed to an answering machine, for example? ..... Kubby/ ....number of people .... Atkins/Library has a nine-line, 52 unit phone system. They receive 69,000 calls a year... central switchboard .... They would prefer to having an automated attendant .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 19 Why it costs $50,000, the Library put together the budget proposal. I am assuming they sought out that information. Lehman/it is almost a dollar a call. Atkins/ ....You buy it once. Norton/It will presumably save an operator ..... Council/(All talking). Norton/Let's ask tonight .... Thornberry/ Norton/ ....ought to be some personnel that is less required. Kubby/ Atkins/Biggie in the Library is that we have been annually been setting aside about $140,000 a year for computer system replacement. We are switching that to debt. We will buy that computer system .... through issuance of debt. The Senior Center, while these kind of expenses are a concern to me ....100 year old building and we just keep pouring money into il .....Sprinkler system ....I believe public buildings should be sprinkled .... Lehman/Matter of maintaining the building ..... Council/(All talking). Atkins/That summarizes the General Fund. We have a couple of options... Summary of Enterprise Funds .... Questions... Two issues that we got are Enterprise and Capital. Just so you know, I have Rick and Chuck on standby for Capital Projects .... Plan to go back to anylhing you want. Champion/I don't understand. What are the Enterprise Funds? Atkins/ Water, sewer, parking. We call them Enterprise Funds .... Let me summarize the Enterprise Funds, Page 31 ..... Parking, pages 81, 82, 83. Mosl significant change This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 20 in the Parking Fund... FY2000 we have programmed the construction of a new parking ramp, $4.1 million. Two very significant tissues. We do have some debt going off. .... close to saying we believe this ramp could be financed without any significant increase in parking fares-revenue.... close call .... 2- We do not have money for land acquisition ..... Senior Center... If you want to buy property on either side, that is an additional cost. We do have a healthy cash position thal could be applied to this project. The Fund is sound .... Kubby/Different from what we were talking before .... We were projecting... tight for a few years .... Yucuis/Biggest reason .... in this projection we factored in a rate increase .... plus we have revenue from new ramp if it is constructed .... Expenses keep going up... revenue staying about the same... cash balances... going down in the future .... Kubby/So these new rates, just on-street meters? Yucuis/That is something Joe and I and Bill Dollman sat down and talked about ..... We have already increased the ramps a couple of times .... Arkins/Point is this one needs a lot more packaging .... I wanted you to know that we programmed one in. We feel pretty good about our numbers. Norton/We had a sheet a couple of years ago that showed the phasing of parking things. That needs to be updated because we still have another location in mind. A chart that showed when things were going off and when they were coming in. Atkins/This doesn't lock you in .... interest on part ofprevious council that we want a ramp .... Iowa Avenue area .... talking to the University .... Senior Center site .... report coming to you shortly on Block 102. We can't do both .... Norton/University is still a possibility? Atkins/We are exploring it ..... Thomberry/ Atkins/We did an analysis of 102 .... parking ramp .....Park Fund looks pretty good ..... This represents only a reasonably accurate transcription of the Iowa CiD' council meeting of January. 5, 1998 WS010598 January 5, 1998 Council Work Session page 21 Next fund is the Transit Fund. Important thing... federal money... $200,000 a year. We do not have a replacement reserve. We are in real good shape... fleet in real good condition. Thomberry/Do we still have busses that are not handicapped accessible? Atkins: If we do it may be I-2 ....! thought Joe said we have everything done .... Kubby/ Lehman/ Norton/I am freezing. Champion/Cold air ..... Council/ Atkins/ Water and Wastewater. I want to take a couple of minutes .... two things... Wastewater, page 32 .... budget on page 87. Water, page 32, budget, page 90. Wastewater. We have a 20% cash set aside .... What we think we can do with that 20% cash and how it affects our future debt. Yucuis/ Incorporated within the 3-year plan, I am recommending... some of that cash accumulation to fund a one year debt service reserve whenever we issue revenue bends as a requirement of the bond issue itself and by using part of our 20% cash accumulation in both wastewater and water we don't have to do an arbitrage rebate calculation. We don't have to track the interest earnings on that to compare it to the bond yield and that is over the life of the bond. So if it is a 20 year bond, we have to track that every five years, do a calculation, see if we owe money to the federal government. In our ..... 1993 revenue bond issue, it appears we are going to have to come close to paying some money to the federal government for arbitrage .... It looks like we are close to exceeding the bond yield .... By using the cash on hand and not using bond proceeds, we don't have to do that calculation .... Kubby/So it we didn't use this money for that reserve, we would have to bond out for that reserve ....It doesn't really matter to me ....avoid interest costs ....federal money .... This represents only a reasonably accurate transcription of the Iowa CiD' council meeting of Januao' 5, 1998 WS010598 January 5, 1998 Council Work Session page 22 Atkins/I want you to know that is what we are thinking about .... Yucuis/ Norton/Consistent with our policy .... Kubby/ Atkins/Okay, that was wastewater and water. There is a calculation in water.... The water projects, you have indicated to me informally that you want a portion of those projects split out that are not water related ..... community room attached to the water treatment plant .... not to be financed with water.... That means we would have to finance that portion of the water project with GO debt ..... The land itself was purchased with water revenue moneys.... parkland and open space .... You have indicated you wanted that paid for by other than water revenue. Norton/l didn't know we indicated that necessarily. We said we wanted to know what it Was. Atkins/It was informal. I think we nccd to pin this down eventually .... This is kind of a heads up because if you are going to carve out pieces of that .... Thomberry/ Norton/I didn't know .... Council/(All talking). Norton/We need to see the figures. Lehman/It would seem to me that the purchase of that property for a water plant sight .... determine that it was necessary to protect the water sources .... a charge to the water plant .... Improvements... If we add meeting room space, if we add certain amenities to the property .... some of those probably shouldn't be charged .... Kubby/ ....bike trail .... Norton/Let him bring them out and then we will decide how .... This represents only a reasonably accurate transcription of the Iowa City council meeting of Januar3' 5, 1998 WS010598 January 5, 1998 Council Work Session page 23 Lehman/As long as we agree .... Norton/Let's see what it looks like. Atkins/ For example, the Montgomery-Butler House is going to be an issue .... Council/(All talking). Norton/l think the point is to see the break-out first to make sure how to split out the money. Atkins/ Norton/We have set a date for the review of water projects? Atkins/ We have not set a date. Norton/Didn'l we set a two month deadline? Karr/You did on the 16th of December and I put a note in the file. We will talk about that when we talk about scheduling. Norton/ Atkins/Another wastewater question? Kubby/Yes. There is a S30,000 operational increase for the new plant... for the plant to become operational... Is that an annual increase in operating expenses? Or is that a one time? Yucuis/The operational costs will increase to a new level and that will be- That is the new level for future years. Kubby/ Yucuis/It is 5;300- the first year and if it is 5;1.7 million right now, it is going to go up to 5;2 million and $2 million is the new base for future. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS0 ! 0598 January 5, 1998 Council Work Session Norton/It says on page 15 there is going to be a service and charges increase by $300,000.... cost you more to keep it going. Atkins/ Yucuis/A lot of it is utilily charges for the new plant ....up and running .... Council/(All talking). Atkins/Residential refuse collection. There are no substantial changes. Two issues pending: multi-family .... We will project that our rates will remain constant throughout the three year plan .... Kubby/Seems to me... to maintain or increase the volume that is being diverted from going to the landfill, you need to consistently have a public focus... promotional materials .... I don't know if those numbers will accommodate that. We don't have any PR or consistent promotional materials. Atkins/Our new residence guide. Lehman/ Kubby/ ....l think there is more we could do promotional ....wages are increasing ....Why doesn't it have to increase...? CHANGE TAPE TO REEL 98-3 SIDE I Atkins/The budget is balanced .... Kubby/Why can we accommodate an increase in wages without an increase? Council/(All talking). Atkins/We get newer customers, they come on line. The volumes at the landfill reduce... services and charges go down .... Go out less frequently .... Champion/ Kubby/ page 24 This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 25 Champion/People are being forced to do other things with their trash now because of the v. vo bag limit .... Norton/The personnel costs have gone up by $821- to $835- Atkins/ Those are collective bargaining agreements. Kubby/ Atkins/Public education. We just finished this new one ..... Norton/Recycling and multi-family is going to take more promotional work. Atkins/It is on my list of things to tell you, that number is sustained at that level .... Kubby/We made a policy decision about banning fiber and we have always maintained that if we say you can't do something over here .... at a minimum, even if we don't do multi-family .... the curbside, we have to give people an alternative. It might cost us more to pick up more materials, so this might have to change next year. Atkins/ ....Landfill Fund and you have a memo from me on compost. We're making substantially the same assumptions that we will not have to increase those rates for the life of the plant ..... The landfill .... we have about 10-12 major issues that you are going to have to deal with. We are completing the Comprehensive Site Analysis and the Plan. We are going to have to deal with methane...issue of transfer stations and state legislation .... what other landfills.. impact... hazardous waste site... multi-family recycling... downtown waste removal, cardboard ban, dry cell batteries, compost rates and Solid Waste Advisory .... Council/(All talking). Atkins/Those are the landfill numbers. We will have to make the decision ultimately on that compost ....reducing the rate on that....not increase the rates on the $ 1.00 per bag .... Norton/ Atkins/Our cash positions with respect to the landfill are excellent ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 26 Airport. There are no substantial changes. I would note, page 95, the budget, that their General Fund support is beginning to decline somewhat .... we can reduce that further .... Kubby/Other 73% of their budget comes from rent...FAA grants and what are some other examples of income? Atkins/Fuel flow tax. Council/(All talking). Atkins/BTC, page 33, no substantial operational changes. Two issues pending... Library Board wants PATV out and our third floor project, we have been moving to rent a space. Kubby/Do we know .... I would like to know what the dollar amount is that the 5% franchise fee and the with the $.50 pass through. Atkins/We can calculate that for you. We will do that for our right away. Then under our internal service funds, those are strictly ours .... Equipment Maintenance. We are planning... a comprehensive audit of our equipment maintenance facilities .... big ticket item .... cost continues .... seek some outside assistance .... That is a budget that crosses all the jurisdictional boundaries .... We are going to do an audit. Champion/Off the top of your head, how much money does the city have tied up in equipment? Atkins/The fund is about $2 million but we have have 200 units of rolling stock, approximately .... $50 million... more than that .... a bus is $250,000 right there .... Norton/Equipment maintenance ..... Council/(All talking). Yucuis/Karen, the question on cable t.v. We have that in the budget book on page 96 & 97. Thornberry/Internal Service Fund, I don't understand the Fire Certification .... This represents only a reasonably accurate transcription of the Iowa City council meeting of Januar), 5, 1998 WSO 10598 January 5, 1998 Council Work Session page 27 Atkins/ They are doing an accreditation. Thornberry/Is that required? Atkins/No. That is something we are doing intemally. That was Andy's ..... Kubby/ Thornberry/I saw the figure on the fire thing. Atkins/It shouldn't be a lot of money ....I know he hired a facilitator to help in one of the discussion items. Council/ Atkins/I think you want an independent party. Kubby/....easier to solicit that kind of feedback when there is a third party .... Norton/I still say Andy has plenty of requests in here. Atkins/The next element of the budget review involves capital projects. There is something that I would like to- What I tried to do is this is somewhat of a heads- up .... Summary of this document... (Referred to Upcoming Issues (Not in Priority Order)). These are things you all are going to have to deal with: How to finance all the various Comprehensive Plans.... step through .... we have about ! 5- 18 of them. Just so you are aware ofwhere we are... generalized discussion about them. Norton/ Atkins/We have, for example,....memo to you some time ago... Arterial Street Plan, Comprehensive Plan .... You have adopted a umber of Comprehensive Planning issues .... need kind of a refresher evening. Norton/...need to get our agenda items out and see where we are at. This represents only a reasonably accurate transcription of the Iowa Cid, council meeting of January 5, 1998 WSOIO59g January 5, 1998 Council Work Session page 28 Atkins/The rest of these... (Read through Upcoming Issues) ..... Transit, we are preparing a report .... methane issues .... Downtown interchange... water projects .... wastewater ....residential refuse... landfill ....airport, sales tax, BTC ....franchise agreement, community housing forum .... Then the whole downtown improvements ..... In this Capital Plan we have about $500,000 in what I call downtown money. We met today .... The number I hear is $2.3 million. We do not have that kind of money. We are going to have to make some changes ..... hang on to that .... Norton/These are all basically money related ones .... Atkins/I wrote these down ....I just wanted you- Again, heads up, to begin thinking about it. Norton/I noticed in the Transit Fund, there was nothing said about the Downtown Interchange Facility, was there? Atkins/It is in the Capital Plan. I sent a memo to you summarizing the capital projects .... The Citizens Summary will probably be out by tomorrow. I thought this document was too complex .... So what I would like to do is working from this list, step you through the project .....We are going to break at 5:00 for something to eat .... 6:00... Boards and Commissions .... I can get Chuck and Rick in here now .... [Council Break 3:55 PM - 4:07 PM] Atkins/(Referred to Capital Improvements On-Going Projects) ..... On-going projects are just that. We budget annually for that on-going project. That is a list of them .... First page .... Annual park improvements...new public art .... In on-going, there are two new ones. One is Public Art and the second one is Entrance to City Beautification Project .... $100,000 a year .... The remainder of them .... have Rick and Chuck available and start asking the questions... Kubby/ .... FY98, this is a big list .... saying Engineering Department could do about 15 projects a year .... I was asking him how many there were in that category... 17... I am concerned about what that does... have community input on the front end and as well as during the project... Something has to give in terms of attention and time .... I am wondering if there are any projects that can be moved to FY99... to balance that out a little bit. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 29 Atkins/...We have probably over this thing... any number of times. I am going to defer to Rick .... Karen's point is very well taken. We do have a lot of capital projects. Stretching them out even further would likely improve our financial position as well .... This is an extremely ambitious capital plan for the next four years. The 15 number was his number .... Rick... gave tentative approval to this schedule .... Norton/I think we ought to go down the list and see .... Fosse/I was looking over the list. The Hwy I and 6 Turn Lane Project, those projects will lump together into one ....And the GIS Pilot Project is scaled back .... significantly .... Champion/ Fosse/That is geographic information systems .... data base for keeping track of our infrastructure. Kubby/Overlay information .... manipulate information ....some value in waiting. Norton/...Keep waiting for the efficiencies to turn up... takes a lot of data entry .... Fosse/There is a significant initial expense ..... keeping the data base current .... Norton/ ....It is a slow one. Thornberry/Rick.. Bridge over Summit Street .... Fosse/We are designing it this year ....I brought some slides along .... Thornberry/...seems like it is done quite frequently. Fosse/Would you like to take five minutes and take a peek .... (Presented Summit Street Bridge slides) .... timber is getting rotten .... I-beam that is completely rusted through... six inch gas main strapped to the bottom of it .... deck is kind of goofy... corrugated metal .... asphalt .... This is metal here... timber beams .... Lehman/Is there anybody here is isn't convinced we need a new bridge? Council/ This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 30 Thornberry/Have you taken any pictures of the bridge over Ralston Creek .... on Rochester? Fosse/No, I have not. Structurally it isn't too bad... shaking near-by homes ....Got that in some of our out years to replace that one. Yucuis/ 2001. Fosse/ Norton/Are we going to take these in sequence .... from the top? .....Is the Airport Master Plan Improvement- What is that number? .... I hope it is to be shared. Atkins/Yes. The project is... carved it up into pieces ....figure 90/10. Thornberry/But the next one, $29,500 is ours. Atkins/$29,500 is a maintenance project... ours .... Norton/ Atkins/For the T-Hanger we front the money at $350-.... Norton/They pay it back under what schedule7 Yucuis/13 to 15. Kubby/The siding for building, which building7 Atkins/I don't recall. I will have to find out for you .... Norton/Tell us about Benton Street. What does $65- buy7 Yucuis/The park .... it develops the park there. Atkins/...trail head for part of the bike path ....this is a separate park to be built there .... small ....We have some sketch plans ....a trail head... picnic tables.. Needs to be cleaned up .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 31 Kubby/It is really rocky. Norton/...May be some clean up on the adjoining property ..... Atkins/That tire company has creeped into the use of that land ....At one time they wanted to purchase it. The Rec. Commission said no .... Norton/ Thornberry/You couldn't get that done by Boy Scouts.'?... Atkins/I am sure you can .... You have to bring in some fill ....to be cleaned up .... Norton/We will see the plan sometime .... Fosse/It also has this statute thing ....Historic stuff on it. Norton/Tell us about BurlingIon Street...railing? Fosse/It is not so much height as it is opening space... concern .... issue of safety surrounding the dam... Is possibility that toddler could take a spill through the very open railing that is on the bridge now .... Lehman/This is strictly a city expense, not to be shared by the Highway Commission? Fosse/That is correct. This is on the bridge that we take care of.... Kubby/...could be put on the next year .... Norton/Doesn't Benton Street Park... coordinated with River Trail? .... Champion/ Norton/ Fosse/We did get the signs from the Iowa Avenue Bridge .... warning to you that there is a dam ahead. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 32 Lehman/The signal controllers, does that make left turns are protected? Fosse/They are protected only now. The new controllers will allow you to make a left turn- Lehman/ Fosse/Allow you to make a left turn on just a green ball, rather than a green arrow... yield to on-coming traffic. Norton/ Fosse/What this system does is there will be some opportunity for platooning but not as good as opportunity as what we see out on Hwy 6 .... Lehman/Dodge and Prairie du Chien, is that scheduled for any signalization? Fosse/Not until we actually make the improvements to the roadway there .... 2002. Lehman/ Norton/How many of the city plaza improvements do you expect to undertake in 98? ..... $325,0007 Atkins/I would suspect that won't come close .... These are projects that received earlier approval. They are I some progress .... Kubby/What are Civic Center other projects? .... Yucuis/Front entryway .... $65,000 to $70,000 .... Atkins/Police Department changes, the lab .... I have to look it up .... Yucuis/$30,000 some for the Police Department Improvements. Kubby/Court Street Extended .... another large project that we could put in FY99. Thornberry/That goes out to the east ....Windsor Ridge .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 33 Norton/Does that number reflect our share of the cost? .... some cost sharing .... Fosse/The extension through Windsor Ridge, we will pave for center three feet of pavement there .... Norton/...accesses to other properties .... Fosse/What we want to do is create a means to recover some of the cost of the project as adjacent properties develop .... No driveways .... Norton/An assessment .... some of which may be recouped. Thomberry/Fire apparatus .... Kubby/It is not the ladder truck .... Norton/Hazmat? .... Atkins/As I recall, a pumper. We have two of them in this plan... replacement .... Thomberry/ Norton/It can't be deferred either, I take it. Atkins/Why don't you move through them real quick .... back up and get a better feel for them .... understand it. Lehman/The Iowa Avenue Streetscape .... talked about it. I don't know if we made any decision .... Kubby/We were going to do the one block and we wouldn't do the second block until we did the parking .... Council/ Atkins/Clinton to Dubuque, the first block .... Malones, Joe's .... Kubby/That is where we wouldn't lose the parking .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 34 Lehman/ .... Napoleon Park parking lot, what is the surface of that parking lot? What are we proposing? Fosse/Asphalt. Council/(All talking). Fosse/Curb and gutter would be concrete and then you would use an asphalt. Lehman/How thick are the parking lots in City Park? Fosse/I think they are just a double chip-seal. Schmadeke/Old chips from asphalt streets... chip sealed over... 4-5 inches of asphalt chips... Atkins/...this is for a full blown paved parking lot ..... Thomberry/Central Maintenance Building... Is that where the vehicles will be parked also? Atkins/Central maintenance building is that .... Norton/Trying to find a place to put those .... Kubby/I want to go back up to Melrose Market Sanitary Sewer. I am not clear what that is. Fosse/...problems of surcharging at Melrose Market .... need to do some maintenance work to the system out there .... clean it out and keep it clean .... manholes that need rehab ..... Through 28E agreement we take care of that .... maintenance thing. Kubby/Will the Sandusky Storm Sewer number go down if we end up .... fixing the two huge problems at two households? Fosse/I would expect it would go down significantly. Norton/Where does that plan stand? Are the neighbors happy? This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 35 Fosse/No, we don't know yet... last time... they were not happy... focusing on two homes that are sustaining damage ....We wouldn't do anything to resolve the nuisance flooding .... Norton/Are the two homes near that outlet that goes under the street? Fosse/No, actually one is south of Sandusky and one is north of Sandusky. Norton/Might save quite bundle .... Kubby/Some of those yards were built .... Norton/It comes rushing down the hill ..... Council/(All talking). Thornberry/They are saying... more water coming down there than there use to be from projects that we have done north .... because of what the city has done upstream .... Lehman/This will all come back to us .... Norton/ Fosse/It is a tough neighborhood... competing interests .... Champion/ Fosse/Give me a call and I can give you background on it. Norton/Whole stormwater issue is confronting us .... Kubby/Regional stormwater systems .... Norton/ Kubby/What is the Westminister Road Sanitary Sewer.'? Fosse/Another neighborhood... sewer surcharging into basement .... bigger than maintenance ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 36 Norton/Shamrock? Fosse/Storm sewer problem. We pretty much got that one licked. Kubby/...people improving properties... Fosse/Shamrock .... that one is about halfway built ..... Thomberry/ Norton/When does Southgate Avenue actually happen.'? Fosse/This summer. Kubby/Do we want to go through each year of the list.'? .... Norton/Transit Downtown Interchange .... Atkins/That is a grant for the specific project. Norton/I thought that was the number we were debating when it was in the middle of the street? Atkins/And the budget is still the same .... still federal money .... If it is a lot more... supplement the federal grant .... Hasn't been decided yet. Ernie, I think you moved through that first long list pretty quickly. I would get through these ....Need to .... priorities .... Norton/You are skipping over the River Power Dam? Lehman/I don't know if you can do much about that. Norton/I am assuming when we look at the River Power Dam, the Water Plant site and Treatment Facility .... Thomberry/We have to do that dam in order to have the water back up ..... Norton/It is part of that overall review that I think we need to do .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 37 Champion/ Thornberry/ Atkins/99 and on is when you have the most opportunities to make changes. Norton/We could have focused entirely on Willow Creek Sewer. The rest of it is a penny on the Empire State Building. Atkins/In 99, I can pull out four brand new ones .... Airport Property Development .... Hwy 6 Median Sidewalk and Drainage... step one of four years .... big time project .... Scott Blvd. Sidewalk ..... and the Senior Center Project you saw earlier. Kubby/Civic Center third floor. I keep wondering if that is really necessary. Can you provide some justification? Atkins/The primary interest was to get housing over into this building. Thornberry/What are we paying for rent over there? Atkins/I would have to look that up ....$35,000 to $40,000. Kubby/We put Housing in, we kick out Cable .... CHANGE TAPE TO REEL 98-3 SIDE 2 Atkins/This project, the design work is being put together and you will have a crack at it. Kubby/How will this space help our services? Atkins/The plan now is the Clerk's Office needs to expand, Personnel does. Public Works goes to the third floor, Planning stays on the second floor and takes a portion of Cable. Document Services goes to...third floor... Assisted Housing. Lehman/Are we talking about an increase of 50% of the floor space that we currently have? This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 38 Atkins/That is to high ..... Let us write up a memo summarizing all of the things... We will put that together. Kubby/Bottomline for me is what will this do to help us bring up city services to people ..... Atkins/There is some overcrowding and some more efficiencies. We will prepare that for you. Thornberry/What I would like to see is something that is visible to the people of Iowa City .... The downtown streetscape, the Hwy 6... more things that are visible to the general public .... Awful lot of money that we are putting underground .... Champion/ Thornberry/Need more public art above these sewer lines. Council/(All talking). Lehman/Steve .... FY99 ..... some of the are new .... wish list of like to do .... Airport property development .... Atkins/There are projects on here... Airport property development .... you could choose not to do that. Thornberry/Or you could choose to do it with private timds as opposed to public. Lehman/ Atkins/What we try to do when we do capital planning is we try to almost kind of read you .... inevitably they overlap councils .... Are there projects in here that you could choose not to do? The answer is yes. Norton/ .... we have to relate our thinking .... to our thoughts about the Comp Plan .... Is that happening now? Atkins/How do you want to structure your discussion? .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 39 Norton/Timing was not included in the Comp Plan .... need to figure out a way to do that .... Atkins/ Kubby/When we have the discussion about what do we need to do to fulfill the Comp Plan ....prioritize what are the top 20 things in the Comp Plan that we want to do .... Norton/We need to figure out a way to do that .... Kubby/ Atkins/What I encourage you to do is become familiar with the projects .... know what they are all about .... Something you approve now is you can pull back on later Lehman/Also we have got just in the Civic Center building just over $2 million .... a lot of money .... I guess we need to put that in total perspective .... What are the alternatives for spending $2 million .... ? Atkins/We try to believe that these projects meet generally what you have told us .... These are things that we believe need to be done... some safety driven. Kubby/Maybe in the memo about the Civic Center .... add that second floor Police Department .... Atkins/ I intended to do that .... Lehman/Is that the right direction to go to spend $2 million in an existing building? .... Should we look at a different direction? .... Atkins/ Councils preceding you all said this is where we are going to be ....These three blocks are intended to be public property. Norton/ ....site we haven't talked about is the bus depot site. Atkins/ ....those lands are under our control .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 40 Lehman/ Kubby/ ....are they necessary? .... Atkins/Summit Street Bridge .... move on... that is the safety issue .... bottomline you have to fix that bridge ....Wolf Avenue Reconstruction .....makes good sense to fix that street .... Norton/ Atkins/I would encourage you to familiarize yourself with the project .... How do we make priorities? Champion/ Lehman/We also show $1/2 million for a Public Works Complex. I am assuming... thinking of that northern property on the Airport. Atkins/Southern property .... Norton/ Atkins/ Lehman/Is it realistic to think that a project that size is going to get underway in the next 18 months? Atkins/If we could secure the site, let the grading contract and dig the lake, do the fill... within a year or 18 months... build a new maintenance .... Then we would phase it in the future .... We have the schools maintenance building .... hazardous waste building. There is a number of pieces to the thing .... The Public Works Building is falling about .... I am encouraging you to familiarize yourself with the project .... Kubby/Is there a reason why there isn't a trail project in FY997 .....Every year don't we have $30,000 for trails? .... Atkins/Those are on-going. Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, ! 998 Council Work Session page 41 Karr/Hello, too many conversations. O'Donnell/What kind of trail is going to go through Hickory Hill Park? Atkins/That is being debated ....paved ....rustic .... O'Donne!l/I wanted it accessible to wheelchairs. Atkins/The Commission has not made their final recommendation. Kubby/ O'Donnell/Packed wood will wash-out ..... Is this our share in the Iowa River Trail, Burlington to Napoleon? Norton/No ....around half of it. O'Donnell/ Kubby/That is the total cost of the project and then the project gets broken down into the various funding. All of these are total costs, aren't they? Atkins/Should be. Norton/Our piece is $750-. O'Donne!l/I would rather put that on Hwy 6. Do something there. Atkins/You are bound and determined not to familiarize yourselves with some of these projects. Kubby/This particular one, if we postpone it we would probably lose the federal funding for it. Norton/We have been through the agony. Lehman/It was also something we passed last year and told to go ahead .... I don't know if this is something we should back off on. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 42 Norton/I think our share is about half of this. Fosse/ .... $150,000 .... this is one we are nearing the end of that federal program. If we defer this project we run some risk of losing that money. Atkins/Were there any others in 99 that you wanted to talk about? Lehman/Several here that will obviously have to be discussed ..... Atkins/If there are projects here that you need more on ....that is fine ....I would like you to familiarize yourself with the project ....Then by ....consensus .... Thornberry/ .... Library expansion/cultural center- Until we visit the one cent city sales tax, the $17,680,000- Atkins/Dean, what we did was show this project .... previous council made the decision it would be on the ballot November '98, FY99. If it is voted down, you draw a line through it. Kubby/ ....it is on this listing at $17 million. It is in our FY99 budget. Atkins/Yes, I put it in the budget showing it as an item because your policy position was we are going to vote on it. Norton/Wait a minute, I thought it was excluded over here. In this document it said in so many words it wasn't there .... Debt Service Fund, page 30, does not include- Atkins/Right, we did not show the debt .... Council/ Norton/I want to see how it would modify this number. Atkins/I will make a note of that. Norton/We should try our best to relate them to the Comp Plan .... Kubby/Are we onto the next year? This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 43 Thornberry/Scott Blvd. sidewalk, is that the existing Scott Blvd.? Atkins/Yes ....there is one across the street .... Kubby/Onto 00. Atkins/The three that I flagged... Burlington Street Bridge Repairs .... Gilbert Street Pedestrian Improvements .... Laura Drive Sanitary Sewer ..... Lehman/I don't understand the $475,000 for Cemetery Expansion. Atkins/That is what I understand from Terry is recent estimates to do all the work out there. Kubby/To do the road and the grading. Lehman/Seem like an awful big number to me. Atkins/We won't know it until we put it all together for you. Lehman/It certainly could be phased .... Norton/l think the idea... pave out those ridges. Lehman/Burlington Street Bridge Repairs .... Fosse/That is something we just learned about this year .... the chlorides have penetrated all through the arches... bottom of the arches are falling off.... Lehman/Is this something that is obviously going to get worst as time goes on? .... Is this something that should be done more quickly? .... Could it be done less expensively and prevent a lot of damage? Fosse/I think we are okay with this schedule. I can double check on that. There are some new processes that they can draw the chloride out of the concrete .... Thornberry/Maybe we could move that HVAC for the Civic Center Repair .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 44 Fosse/Gilbert Street RR Underpass .... We have two problems there... sidewalks...erosion coming down the hill... Move the sidewalks back behind those piers .... I think that will work out .... Solve the erosion problem and solve the sidewalk problem .... Kubby/ Norton/ Fosse/Laura Drive Sanitary Sewer... problems with roots invading that sewer .... fix from the inside .... putting liner in... delicate area .... Norton/ Fosse/We did one on Ellis Alley this fall .... We put in a fabric liner... resin .... It is working well. I can show you a video tape. Lehman/How bad is that Laura Drive sewer? Fosse/It is still working now... getting worse... require more and more maintenance. Lehman/Is this something that can wait 2-3 years? Fosse/That I need to talk to Dave Elias about ..... Schmadeke/I think the tree root problem is getting bad .... Lehman/Aren't going to be able to wait 2 years to do it. Schmadeke/I doubt it. Lehman/Then it should be moved. Kubby/Staff basically approved the timeframe .... Fosse/This one can start as soon as July '99 the way it is financed right now .... Thornberry/Work along Hwy 6 through year 2002, I hope we are not going to make it two lane for all of that time. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 45 Fosse/No... meeting with DOT on to see what opportunities there are for sharing the cost of that .... Thornberry/ Norton/Mormon Trek/Abbey Lane ..... Fosse/That is one... flooding problem... solution .... put in stormwater detention on other side of interstate which could serve as regional stormwater .... Kubby/What is the rationale for doing Foster Road? .... going up Prairie du Chien? Why not wait until the developer wants to develop and have him share costs upfront? Schmadeke/We have got a water main that goes up through that alignment .... These costs are for the r.o.w. and the grading necessary .... Norton/Is that a finished waterline? Schmadeke/Finished waterline .... Norton/I thought they went along parallel to 1-80 .... Schmadeke/(Can't hear). Kubby/Thanks, Chuck. Lehman/Was Benton Street moved back to where it was? Atkins/Yes. Lehman/There are going to be a lot of problems with that being moved. Atkins/We were trying to even out the debt .... Norton/That is desperately needed. Lehman/It gets more and more traffic .... Kubby/ This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 46 Norton/ Arkins/Two did I did not add: Sycamore City Limits to the L under FY01, $899,000. And Sycamore Hwy 6 to Deforest, $210,000 .... Kubby/And why are we doing the L now? Arkins/We broke it up into two pieces .... Norton/I see nowhere... Bridge on Burlington Street ... by Rec Center .... Where does that thing stand? Fosse/That bridge is in coal tar pricatory...DOT is trying to figure out how footings can go down and penetrate that coal tar without putting lower aquifers at risk .... It is doing okay... problems with the deck on it .... few years out. Kubby/...Iowa River Trails Project after 99 .....Things like there are some sections that have yet to be done .... Fosse/That project will complete it from Napoleon Park through City Park .... Kubby/Doesn't River Trail Plan call for it to go through the Water Plant site? I am glad people are respecting my questions here. I didn't know we were adjourned. Atkins/Do you have a map of that? Council/(All talking). Atkins/I need to find that out for you. Kubby/If it is not completed, they should be added to this at some kind of schedule .... Thank you. Karr/Are we adjourned? ICouncil Dinner Break 5:10 PM - 6:00 PMI This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 47 Board and Commission Input 98-3 S2 Lehman/ .... First is the Iowa Arts Festival .... Iowa Arts Festival Diane Sulg/I am the Director of the Iowa Arts Festival. Thank you very much for considering the request from the Iowa Arts Festival... grateful... support you have given us... You are very important component .... Arts Festival decision to expand came from several factors...desire on our part to present more of an arts festival .... several stages... larger visual arts .... interactive .... knowledge that our lot is eventually going to be a construction site .... last thing... general dissatisfaction with the lot ....very hot ....during the day. Our Board of Directors... Long range planning committee .... plan... formed a vision... inspected various sites within the community... Met with many of the groups and individuals... Working to improve out own financial situation .... can put on an expanded event... grant writing, sponsorship... general fund raising efforts... Time is right for major expansion of the Arts Festival .... Our community support has grown. More than 50 businesses .... more than 200 individuals .... We think the community is concerned about visibility of downtown Iowa City and is looking for high quality events .... Iowa City is now viewed as cultural capital of State of Iowa .... play on that with an expanded event .... More than 35,000 attended the Arts Festival in '96 ..... large audience... diverse set of activities ....Movies Off the Wall ....Salsa Dance... Arts Festival... Children's Activities ....Hotel Motel Taxes ....Events that bring visitors to their communities. It is our hope that you will look to expanding support for the Iowa Arts Festival .... looking at new ways for distributing the fund... Budget needs .... rise by about $50,000. If we got an extra $5,000 from City of Iowa City, it would mean we could do one of the following things: second stage .... 1-2 performing acts... increase advertising... increase our sanitary and safety efforts... expand out children's programs... visual arts programs .... Can become one of the premiere summer activities in the State of Iowa ..... We hope you will join us in this vision. We thank you for considering our request. I have a packet of information for each of you .....Introduce Mike Haverkamp, president of our Board. Mike Haverkamp/Echo what Diane has said. We are working very hard to make the Iowa Arts Festival the premiere arts event in the State of Iowa .... concerns of downtown, what is the future of downtown. We would like to say that our programming could help... vital downtown area. We have greatly expanded our own fundraising efforts .... Several new activities this year .... increasing our grant This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 48 writing... Also looking to increased funding from the city to help make the festival .... Thank you. Thornberry/Diane mentioned people were concerned about the visual aspects of downtown Iowa City. What was mentioned? .... Sulg/ .... more about the lot...visually it is hard to find .... Visually it is hard for an Arts Festival in that lot. We actually had a lot of people say we wish we were on grass ....Also know ....We have looked at a number of sites ....downtown Iowa City .... Thornberry/If you are looking for an area that is less hot in the daytime and you prefer the grassy area, do you have any other locations in mind? Sulg/Several... University property .... looked at City Park .... concentration is on the downtown .... The lot holds the heat... unbearable. Champion/What about the Ped Mall? .... Sulg/ ....Arts Festival ....narrow passage ....Ped mall will certainly stay within our plan .... Thornberry/Sanitary and safety aspects. Didn't the city participate in the porta-potties-? Sulg/We didn't have any porta-potties ....Area businesses are really good .... complimented on clean-up .... Thornberry/What safety aspects were included? Sulg/Close streets ....police ....at crossings .... Haverkamp/We have also employed security guard in the evening .... Sulg/Visual arts... have to have more security overnight .... Lehman/Your letter ...you would use the increase for additional safety and sanitary and clean-up features .... Sulg/Right. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 49 Norton/ Sulg/Right now it is a five day event .... We met with Jeff Davidson .... started talking about various streets that could be closed ....Might do things on Ped Mall ....and ask to close on Saturday and Sunday .... Friday Night Concert Kathy Weinguist/Executive Director of DTA .... in the letter ....What the Downtown Concert Series means to me .... this is from me .... as a citizen of Iowa City. Typically on Friday nights... whole family .... come down for the music... friends .... Having something for families on regular basis is important... keep downtown and vital... comfortable... safe place to be .... I think having more citizen presence downtown is equally important .... I think this Concert Series... mini- version .... Want to share with you... out of town guests .... from around the world and Downtown Iowa City .... impressed that this is free...supported by merchants downtown .... free to citizens .... Musicians .... are local .... money that circulates in the community .... stays in the community .... We feature professional bands... also high school... Iowa City United Band .... special event .... Asking for $7,500... we would like to continue .... having a Sunday Concert Series in September ..... Two years ago... military jazz band .... have them play for us .... Sunday afternoon... very successful .... crowds were very satisfying .... Like to be able to schedule... Sunday...maybe Saturday .... It is something that families can participate together. Any questions? Lehman/This started out as a DTA function .... Press Citizen... City became involved .... How much money do we raise from folks downtown? Weinguist/$15,000. Lehman/The amount that individual businesses contribute for the Concert? Weinguist/ Lehman/I would like to know that number. Weinguist/I can get that number to you. I don't know off-hand .... I can get that number for you .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 50 Lehman/I am very supportive of this... Downtown people should be very supportive .... I would like to see that same higher level of support come from the folks downtown .... CHANGE TAPE TO REEL 98-4 SIDE 1 Weinguist/I know there is even businesses who have offered to take over a whole evening .... wanted to have it a downtown event .... bill everybody at the beginning of the year for it... It's voluntary contributions. I should have a good idea soon, too, about what we are going to get at the first of the year ..... I couldn't believe how generous the people downtown are. I was really impressed. Lehman/ Thomberry/Don't you think they would be more supportive if it were on a Saturday when they were open? Weinguist/I think they would .... Sunday afternoon very popular... Businesses would prefer Saturday ..... We would like to do it four times .... Maybe we will try it on Saturdays on off-game days .... Kubby/ Weinguist/It is not just for that ....bands are raising their prices ....They are expensive .... Kubby/What you are hoping to do is four more concerts .... ? Weinguist/Right... yes. At least two on Saturdays .... We would like to do some into September .... Nice to have something in the afternoon .... Lehman/Could you give us the level of support from individual businesses? Weinguist/Yes .... Kubby/Last year and see what it is projected for this year. Lehman/Yes, I would like to see that. Weinguist/I will give it to you tomorrow ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 51 Thornberry/We are pushing these public-private parmership ideas. Weinguist/ ....mention volunteer labor that we get .... Heritage Trees Kate Klaus/I wanted to ask if new council members are familiar with our publications... I have a packet for each of you .... Tree Walk Tours... mapping of trees .... Registry of trees throughout the County... Leaf Guide .... I assume you have all seen the letter of request... answer questions. I also have you .... The plan that the Heritage Tree people devised to build the Nancy Sieberling Heritage Grove .... approved by the two Terry's .... Trueblood .... Robinson .... Would you like me to run through what we are up to... having recently a great outpouring of public generosity.. Starting on our Five Year Program to get our Heritage Grove at the Dodge Street entrance to Hickory Hill Park planted... fundraising efforts .... We have raised... enough money to purchase all of these trees on our own as a contribution to the City. What I would ask of the city on this one is a $1,000... as we need it to fence these trees against the deer in the fall .... Mattic Maclndoe .... encasing the trees until trees are big enough to withstand the onslaught of the deer .... Heritage Trees and volunteers .... funding has always been collaborative... Estimate for about every dollar city has given us, you are getting $9-1 ! dollars .... Given... a contribution to cover the hiring of an arborists to do the surveying of Manville Heights and College Square Neighborhood over the next five years .... need a professional arborists .... We feel it is very important to keep going on this... aging urban forest... needs to be replenished .... taking its toll... surveys are important... Manville Heights.. take two summers... try to map that whole forest .... Unique in town in that neighborhood was built under the forest._College Square survey... have on a map the whole east side, the old part of town .... Johnson County Fair .... decided this is something that needs to be done every year... city to make a small contribution .... get information .... out to people of city and county... volunteer labor goes into this .... Trees Forever .... very informative materials .... I think that would be a real good investment. Kubby/How many volunteers are there? Klaus/Volunteer base fluctuates .... not terribly structured .... 9-14 people... With a survey .... 135 people... working all summer very hard .... one summer .... I assume for Manville Heights... bump up to 75-100 people... Tree search out in the county... I00 people .... hitting different groups of people. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 52 Kubby/Great. Klaus/Tree Walk brochures... running out of them .... updated .... need to re-print those .... steering committee will update it .... recommending two tree walk brochures for Manville Heights .... Get two really interesting and different tree walks there .... all volunteer labor. Our Tree Registry, we want to keep upgrading that every 2-5 years .... see if we can't get some of our forestation retrieved in the county .... Thornberry/While you are identifying .... also looking for evidence of infestation and disease? Klaus/Yes .... Thornberry/ Klaus/I don't think anything is rampant here. I have been told by Mark Vitosh .... all across Iowa evergreens are becoming affected and dying off.. shorter life spans .... widespread and different kind of disease. So far I don't think the oak wilt is here .... Thornberry/Trunk tree rot type of thing? Klaus/The trees die and they have to be removed. Gertrude MacQueen/The trees are old in Manville Heights .... how absolutely smashing it is .... going to have to replace them .... committee... make suggestions what will grow quickly ..... other trees which will do extremely well .... Klaus/Our surveys are telling us which trees will live... Now is the time to start putting in replacement trees .... people should be planning now .... O'Donnell/Does oak wilt only affect red oak? MacQueen/No, you can have it in White. That isn't an overwhelming problem right now. We have isolated ones ....There are a lot of burr oaks that are badly affected on Lexington. O'Donnell/I live on comer of Lee and Park and we lost one 7 fl. red oak .... to oak wilt. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 53 MacQueen/ O'Donnell/My understanding it only affected the red oak. Klaus/I have been told it is not rampant in our area yet .... Elms we have left .... red or slippery... big enough and old enough have been able to stand it. Thornberry/When you protect a young tree from deer ..... Klaus/We are literally taken vinyl coated fencing .... cut 5/8" re-bar down at Nagle .... drive that in... ties... encircle the evergreens... make standing circular collars .... four feet tall .... worth it. Norton/ Klaus/Barbie Buss is our data entry person... Barbie is going to take over the material .... into city's data banks... she will get through all the first survey stuff....entering data from Manville Heights survey .... Norton/ ....keep it up to date .... Klaus/Working with City Forester... hand help computer .... coordinate .... information can be updated... with ease ....need to do the hands on volunteer hand written survey stuff.... Thornberry/Your Leaf Brochure has helped me .... Johnson County Heritage Society Laurie Robinson/Executive Director of JC Historical Society... private non-profit organization .... Heritage Museum .... mission drive... we collect, preserve and teach local history. Programs are diverse... 10,000 items... We have publications... newsletter... History Mystery .... museum exhibits .... Offer Irving Weber Award... Lecture series... Sponsor school visits .... after school groups... Traveling Trunk Program .... History Day-Camps... Back to Future hands on history series .... Preserve and interpret old Coralville School... Plum Grove Historic Home in Iowa City and JC first Asylum .... 1997 more than 9,000 individuals .... 115 programs events and activities ....Today ....we added our 1,000 member to our data base .... 610 are residents of Iowa City .....Last three years the City of Iowa City has This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 54 supported our operating budget with an annual stipend of $3,000. In upcoming FY we ask you to consider .... $5,000 .... represents 8 cents from each resident of Iowa City ....7th year I have stood in front of you ....importance of local history and culture ....Please help support work of JC Historical Society ....help build a community we all wish to live in... values tradition and posterity .... community with museums ....with schools that teach our youngsters about their own neighborhood ....Keeps alive in our collective memory the stories of our citizens .... Museums link us with our past and our future... free us from the tyranny of the present. I have a packet of information from each of you .... A couple of things in it that I would like to point out for you .... Last page of this .... copy of a document that is held within our collection. A letter from W.B. Snyder to his brother .... addressed Grandview Grove .... He was an Iowa City... July 11, 1840 .... he talks about having Governor Lucas to dinner... population of Iowa City... almost 600 .... part of a collection of letters .... preserved in our collection. The page before it denotes our mission .....talks about Iowa City support of JC Historical society .... Norton/I noticed... proposal of building a new history center for the County. What does that entail? .... Robinson/That is in the throes of a feasibility study right now .... concluded by April .... We are exploring the possibility of building a new history center ....whether we can raise the money. Norton/Do you have a successor to Irving Weber? Robinson/There is no replacement .... We have a lot of people who read and write local history... He is missed ..... Kubby/I love that last line .... Jazz Festival Kubby/We have this document... Report to the Citizens of Iowa City and there are two scenes from the Jazz Fest on the cover of this city document. Bob Woodward/We have photos here for you .... Cool photos in here .... I want to share you... Jazz festival for the second year... won State of Iowa Dept. of Tourism, Tourism and the Arts Award .... very proud of it .... Director of the Iowa City Jazz Festival this year .... Mark Ginsberg... still on the Board .... He has stepped back a This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WSO10598 January 5, 1998 Council Work Session page 55 little bit .... Co-founder Steve Grismore is also here .... We have been around... in our 8th year... free event .... We have great success with that .... We probably put as many people as you can fit in downtown Iowa City on the comer of Dubuque and Washington Streets .... One important thing .... large endeavor... all of your money... We have no administrative budget whatsoever... all done totally on a volunteer basis .... We don't have any paid executive directors... performance fees, staging, security, sound .... important note. The Festival has grown up... family- oriented event .... Senior citizens... appeal to a really wide age range... Economic benefits are substantial .... The estimate this year for economic benefits to Iowa City .... to $1 million and those were done by Wendy Ford .... getting increasing number of people from out of town .... has become... other than Iowa Hawkeye Football, this is the largest even in town .... Holiday Inn reported this year... at or near capacity .... people were here .... Jazz Festival has become a destination event... major event and economic impact event in Iowa City .... Have a great cultural event and artist event ....I like music... I like jazz ....My company has been a corporate sponsor every year ....The level of the artists ....impeccable .... nationally, internationally known... We marry this and combine it with local and regional performers .... We want to maintain that .... educational component .... clinics... high school students .... National exposure that we have received... National public radio three years... heard over 200 radio stations around the country ..... Also are working on additional national exposure... continue to be in the downtown area .... July 3 & 4 ..... Friday and Saturday night. Lehman/Did I read somewhere where you are trying to have access to the Pentecrest? Woodward/No. I told you that personally ..... number of ideas on the table ..... we had a lot of people last year .... Thought about possibility of moving it perhaps a block to Clinton Street to take advantage of the Pentecrest. I have made some initial contacts .... I have also heard a lot of feedback seeing it right where it is .... This past year we had Amana as our corporate sponsor .... Title sponsor level. They will be back again this coming year but not as a title sponsor level .... My job this year ..... is to talk with city, private sponsors... try and keep level of quality as high as possible and to continue to attract major sponsors .... hope to bring some other people on at substantial levels ..... deepen and broaden our support throughout the community. What we are asking for... $15,000 to $20,000 this year .... May be some additional moneys... Arts in City Program... earmarked .... I can't think of a better place... Jazz Festival... national exposure... greater destination .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 56 Kubby/Some of the things I have heard .... now families want to come here as their holiday weekend .... Woodward/ .... more and more people .... Lehman/Thank you. Library Jessie Singerman/President of Library Board of Trustees... point out in FY99 budget .... Always impressed by how much service Iowa City received from the money allocated to the Library .... One of the most heavily used public libraries for its size in the country .... staff balances improvements in services .... need for expansion due to increased use and a limited budget. This year ....staff was able to conform to your directives... cost containment...developing ....new initiatives ....Budgeting for two drive-up book returns, east side and west side... and installation of a third remote book return adjacent to our soon to be information kiosk in Sycamore Mall .... comments from public... city council members... library materials can be difficult to return .... can't always find a place to park .... Drive up book returns... one step to improving that situation .... We have budgeted to open the remaining five Sundays of the year ....most popular day of the week at the Library ....Five more Sundays in August .... in the budget. Several other important projects... building improvements .... replacement of our 17 year old ....HVAC system .... replacement of our carpet ....carpet is worn out .....computer replacement ....last upgraded in 1992 .... current software provider is moving away from this package .... We need to find a new solution .... Also budgeted... Iowa Communications Network, ICN .... We have.. one time opportunity to connect the Library to the State's fiber-optic network with support from the State .... We are estimating a total cost of $241,000 to set up the .... state funds are expected to cover $175,000 of that cost or 73%. The Library ICN will have a different focus ....accessible and used by citizens and non-profit groups... local government agencies ....meetings, training's and presentations ....Finally, we hope that FY99 is a year that a referendum on Library expansion proposal is put before the public .... We have been meeting with a group involved in CenterSpace .... further develop a concept of a multi-use facility in 64-1A. We will have more information on this project later .... Thornberry/Thank you for the book return. Singerman/Thank you for the suggestion. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 57 Thornberry/ .... Have you considered... Park and Shop or Bus and Shop stamp for someone coming downtown to the Library? Singerman/We brought this up to staff for consideration .... in the future .... it needs some research .... It would be nice to be able to do that. Thornberry/For someone to come downtown with their children .... Susan Craig/We did some preliminary research on that... estimate .... $40,000 in our operating budget .... taking property tax money and paying parking with it .... We can look at it again and firm up those figures... annual item. Thornberry/Senior Center has one telephone voice mail, $3,000 .... Library... One telephone voice mail, $50,000. Could you explain the difference? Craig/We get about 70,000 telephone calls a year .... We have a staff of about 80 people .... Do have 52 different phone instruments... 9 lines... One person has to answer 9 lines and transfer those calls .... 70,000 calls potentially to 52 different phones .... takes a great deal of staff time .... Person answering phone .... It is a matter of volume .... grown so much... We will need more staff to answer the phone and write down messages .... Thornberry/I was just looking at your line item .... It is a system .... Craig/We are replacing the phone system .... We need to replace all 52 of those instruments, then the software now days .... I was a little shocked at it. Thomberry/I was wondering how the Senior Center can do it for $3,000? Craig/Linda is here. Maybe she can tell us how many phones she uses. Linda Kopping/The Senior Center phone system .... CHANGE TAPE TO REEL 98-4 SIDE 2 Kopping/Actual component that does the voice mail .... Our system is minuscule compared to what they are using at the Library .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 58 Thornberry/ Lehman/It is a new phone system. That explains a lot of the $50,000. Norton/Could you explain what is the current utilization rate of the ICNo.. what do you anticipate? Singerman/We don't currently have an ICN. Norton/ Singerman/We need to remodel the area that it will go into .... It is a difficult number to come up with .... relatively new... I will feel it will start out at several times a week and then grow... Potential is very large. Champion/Where do you plan on putting it ? Craig/PATV has been in the Library... studio space and small office that they have is where we will install the ICN. Champion/ ....people are unaware of'how well it works. Craig/ .... figures that we are getting from Kirkwood Community College... 95% booked .... ICN meetings.. no available site in Iowa City. Norton/They even have some for councilors .... Craig/ ....many government meetings that are made available over ICN .... Kubby/How much will the five Sundays cost ? Singerman/It is about $5,000 ....$4,800 is the number that sticks in my mind. Thornberry/Under 62 books and materials for $345,0007 1 don't know what kind of materials you are talking about .... Craig/ .... There are two accounts that materials money is spent out of, adult and children .... Now he has upgraded it to the number of accounts... videos... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 59 children's... adults,, reference.. they all have a different account number... There are 62 of those. Yucuis/ Craig/We really added last year a record high number of library materials, 25,000 is what you get .... Council/(All talking). Craig/We did buy one encyclopedia set last year that cost $7,000 .... published once every 20 years .... 20 some volumes .... Singerman/Thank you. Airport Ron O'Neil/ ....Airport Manager. Airport Commission .... Howard Horan and Rick Mascari and... Pat .... The five member commission is the Commission that is appointed .... they are the administrative supervisors for the Airport. The 99 budget.. straight forward... Operating... 10% less than the budget for this year. One question mark... building renovation project and I am working with Steve and Don... trying to figure out best way to go ....Shop building... May be more cost effective to replace part of it .... Council/(All talking). Norton/Terminal building .... O'Neil/Budget-wise has not been implemented or put in here and will be brought to you as a separate item somewhere .... renovation of the terminal building .... what the costs are and what the options might be ....A big question mark what to do with that building. Kubby/Has there been any discussion at the Commission level about having that be a private project? .... the expense of remodeling or redoing .... O'Neil/Yeah .... look at a lot of places where that businesses go in and do that. It is more likely to happen in a city where a lot of companies have their home base .... more This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 60 willing to put money into that because they are bringing people into their home office .... Kubby/I see the citizens putting in $1 million and feds putting in $9 million or maybe more and argument .... it is an economic development necessity. I am just wondering where the private sector is on this issue ....Important for them to make a contribution when the community is investing .... O'Neil/Remember that the terminal building is not a federally eligible building. Kubby/That is the perfect place for the private sector to invest. O'Neil/A positive impact .... development of that north commercial area ..... Norton/Do you have a place for the FBO if they are not in the terminal building? O'Neil/Even if the terminal building is renovated, the decision wouldn't be made whether they would be in there or not... could be reconfigured .... Norton/Could you envision other uses... a restaurant? .... O'Neil/We would love to have something like that .... good use ....Idea has been discussed also .... Lehman/Thank you, Ron. Senior Center Terri Miller/I am here from the Senior Center .... I am going to address a few of the items that we have asked for ....questions ....The Senior Center... fortunate to have the building that we have... spacious ....Over the years.. requires a lot of maintenance .... items to maintain. The Fire Marshall in the last year has recommended that we install a sprinkler system for the safety of participants .... CIP items that is being requested in next FY. Another one .... ceiling tiles .... stained by moisture... harbor bacteria and fungus .... Can't just replace just a few of them... requires overall replacement ..... Request to maintain the side door entrance on Washington Street...accessibility of those doors .... New furniture that would be on entrance... Mezzanine and Washington .... getting old... not very accessible and not very age appropriate... hard to get out of... slant backwards .... One thing... wasn't in budget... we haven't made request for staff... Obstacles that do keep This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 61 Senior Center from growing ..... I want you to know it is something that we still have as a concern but we have other priorities ....safety and comfort of the participants ..... Thornberry/If you were to be given the money for new furniture... donating your old furniture to the Airport? ..... Council/(All talking). Miller/We did talk about that ....glad to do that ....Nice to have that furniture used. Norton/You did a survey with respect to participation .... diversity of users .... Some aspect of that disappointing... numbers and extent of use. Any efforts to enhance that or expand that usage? Miller/There has... A committee that has been meeting for last few months... items from the survey. Linda Kopping/The committee is meeting .... looking at findings from the survey, developing action plans .... I know that it was widely portrayed that we had a problem with participation and community usage... survey included people who were 55 years of age and still working... skewed the results. Our participation is still at a very high level, 50,000 visitors a year ....Certainly there are problems... committee is working on. Kubby/$150,000 capital outlay of things .... Tell me .... Kopping/Sprinkler system, ceiling tiles and doors. Atkins/It is everything they asked for... switched over from Operations to Capital .... Kubby/So you are recommending all of their capital requests that it come from the CIP? Yucuis/Correct. Thornberry/ Kubby/Then what is the $40,000 is the Senior Center proposed budget on page 80? It is the small things not the big things. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 62 Parks and Recreation Matt Pacha/ .... Chair of P/R Commission .... three things .... additional permanent half time programmer in Recreation Division... 2-Proposal to eliminate the Parkland Fund .... 3- Expectation of revenue fees to support the Recreation Division operations. First the additional 1/2 time programmer .... being recommended .... very important ....offering essential Rec services... concentrate on after school programs ....and youth at risk programs ....expanding Special Olympics programs ....urge your support for that. Secondly .... funding of Parkland Acquisition and Development Fund... not be continued. I just learned of this and Commission is not aware of it .... My understanding... other funds... may be available .... We do have some concerns about it .... Like opportunity to discuss it... advise you properly. Thirdly, at our last Commission meeting. We spent some time discussing our self imposed goal supporting Rec Div. operating budget through revenue sources other than property taxes... 45% .... establish FY87 budget .... for nine straight years... exceeded its 45% goal. Past two years... fallen short .... 43% last two years .... Staff and Commission's proposal FY99...selfsupport projection... 44.4% .... Becoming more and more difficult to achieve 45% goal and offer affordable programs .... consider lowering 45% goal .... Iowa City Beyond 2000 Report indicates that parks, recreation and open space are essential features of a healthy community ..... First goal of task force... keep fees... as low as possible to make recreation affordable to community residents .... Put quite a bit of thought .... budget reductions... fee increases... Some of the things that we are proposing for FY99: Reduce temporary employee budget division wide .... $52,200 ....eliminate softball field maintenance supervisor ....eliminate Aid to Agency budget .... Eliminate score keepers to adult softball teams...!eagues .... Close City Park Pool at 8:00 PM .... $4900. Fees that we are proposing to increase ..... FY99 .... social, cultural and art fees .... summer camp fees, swimming fees ..... We will be submitting these... budget reduction and fee increases .... Close look at self supporting goal .... studying the issue as to whether or not it is still realistic .... Our intent is to submit a recommendation to you prior to our budget submission for FY2000. Kubby/You will get back to us... Parkland Acquisition Fund? This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session Pacha/Yes. Norton/We are not going to get this report about reduced fees and changes .... ? Pacha/Either with or prior to our proposed FY2000 budget. Norton/Have you looked lately at your participation from lower income? ..... Affordability a factor? Do you have any data on that? Pacha/Terry .... Trueblood/We can get you some data on it .... When we first implemented the low income fee ....It has not increased dramatically... We make it easy for folks ....Still a hesitancy .... Norton/Tried to set up some generally policies .... That is in affect .... Kubby/Increased fees ..... Trueblood/We have always .... If you have Title 19 card .... show up to get reduced fee .... income is low enough, fill out simple one page form .... most cases it is ruled on favorably .... Lehman/ Pacha/ ....implementing FY99. Lehman/When are we going to get those? .... Trueblood/Fees will be coming to you at your next meeting ..... Commission.. strive for 45% .... line was drawn at 44.4% ..... Lehman/So we can expect a revised budget from you folks? Trueblood/Yes .... You will be getting fees and some revision to various line items in Recreation Division budget. Thornberry/How is it working out with city/university baseball complex? page 63 This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 64 Trueblood/Fine .... We will move all the adult softball out to Hawkeye... At Mercer will be all youth baseball. Thornberry/Are you using the soccer field off of Scott Blvd. at all? Trueblood/Just for practices ....Some long term plans... different development ..... regional park. Thornberry/Hard surfacing of softball... new soccer complex, would you consider chip seal as opposed to black topping with curbs and gutters? Trueblood/Yes... we have been talking about that at the staff level. Norton/Is that soccer complex to be upgraded .... host tournaments? Trueblood/Yes. We have a new turf specialist on staff.... dramatic improvements over next couple of years to that. Champion/ .... part of budget increase .... Babe Ruth... where would they get that money? .... Pacha/They have fundraising efforts... on their own ....Feeling that they are kind of self- supported now. Thornberry/What kind of a difference does this money make in their budget? .... Trueblood/It will vary by the organization. Boy's Baseball is probably larger than Girl's Softball .... much larger than Babe Ruth .... For Babe Ruth... more significant .... We realized $3300 is cheap .... They don't really need that money... Other factor .... those are the only three we give money to ..... Norton/Are they aware of your thinking at this point? Trueblood/They haven't been officially notified. Lehman/Most of those groups do have some pretty strong fundraising efforts .... Pacha/Thank you. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 65 Animal Control Advisory Diana Lundell/ .... I am on the Coralville City Council and my job on Animal Control Advisory Board .... on since we started 28E agreement .... currently I am the Chair of the Board... speaking .... what it is like to put together a city budget .... Personnel .... we are making a request .... Misha has put together a pretty strong statement and justification about the need for it .... When she put it down on paper... in 1989 .... Division had the same number ofpeople that it has now with the exception of a .8 person increase ..... use of it expanded... They are a staff of group that is stretched to the limit. I think their request for a .44 kennel assistant, over night worker .... There are two people here tonight... Jan Ashman is on the Board .... Linda Tomlin... who trains some of the volunteers .... It is hard to consider adding an employee... I think it is essential .... I know you are increasing the temporary employee wages for much needed clerical help .... Unofficial capacity... certainly willing to work with Don... Police Chief and Kelly to try and see if some method for our participating ....stressful time... I know we share in the responsibilities. Kubby/ .... number of animals we are seeing per year. How is that changing... justification...? Misha Goodman-Herbst/How many of you have had animals from the shelter? Since we re-built the shelter...1989 the population yearly at the Shelter increased by about 3,000 animals... Coralville's_. We still don't have .... Johnson County doesn't have an animal shelter .... Getting a lot more animals from those areas. For the past year we have limited the intake of owner's animals .... owners trying to get rid of their own animals .... We can't do it... and have room for it .... Kubby/Space or assistance? Goodman-Herbst/It is both. I have one kennel assistant right now... 7:30 AM -3:30 PM ...caring for the animals... It is overwhelming for one person to do that .... One of the animal control officers gets taken out of their position to go in and assist .... We have no clerical staff at all .... It has pretty much blown up on us in the last year and a half... stretched to their breaking point... We need additional personnel down there .... It is really really necessary down there. Thornberry/We did expand the facility... bigger space... take more people to take care of it .... It is not a rather large facility. I can see the need .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 66 Goodman-Herbst/Mike came down .... we have additional caging we haven't even put up yet .... means additional animals .... Norton/Have you had any experience with community service help? .... from Oakdale .... Goodman-Herbst/We have a ton of it .... volunteer ....Yes. Norton/Has that worked to all right? Goodman-Herbst/ .... It is not a permanent situation of solution ..... Thornberry/Also tried volunteer kids from schools... problems .... Goodman-Herbst/...animals could be dangerous... cleaning chemicals... don't want youngsters. Norton/Didn't you get clerical help? Goodman-Herbst/No. Somebody else got it .... I am asking for a 44% person .....$ 13,000- $14,000. Council/(All talking). [Council Break 7:55 PM - 8:00 PM] This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 67 Joint Meeting with School Board and County Agenda Discussion 98-4 S2 Lehman/We have one other thing to discuss. We have a meeting with the School Board and the County on 14th at Highlander, 4:00. School Board is hosting the meeting. We need to tell them what we would like to discuss on the agenda .... information to Marian by Friday. Norton/South Sycamore Plan, the Southside Plan is in, the Comp Plan. We have it. There has been some talk about school sitting down there .... I don't know when that should be discussed. Champion/We might need a clarification where the School District boundaries are. Norton/Two sites that were identified in the Comp Plan ..... Champion/Need .... presentation of where the School District boundaries are .... School District is going to have a terrible time telling you where they are going to put a school... projections .... ten years... five years .... Thornberry/Wasn't there a site located in the south-? Norton/Yes and there are two alternative sites... South Sycamore Regional Stormwater thing is in the hopper .... development down there can proceed .... whole layout of that whole region should involve a school. Champion/ ....trailer park .... Kubby/Seems like a good item. What two pieces of information do we need School District to bring...? Champion/ ....staff has for zoning. CHANGE TAPE TO REEL 98-5 SIDE 1 Norton/Some of it is in the County isn't it? It should be clarified. That would be a decent item. Lehman/Need to know... information ahead of time if the school system envisions school sitings and we can give them .... This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session Norton/ Thornberry/When we rezone for a trailer park .... Champion/ ....problem for the city .... Norton/We should review the South District Plan... east-west arterial... as well .... Lehman / Other thing .... peninsula property develops .... lot of people .... Need to know what impact that is going to have on existing schools. Norton/ Lehman/ Champion/Other thing .... traffic management ....West High .... Thornberry/They can tell us what they need as far as crosswalks and light signals .... Update on that. Champion/ .... Coralville .... cooperation between school district and city... as a whole... parkland and recreational .... save both school district .... save tax payers money. Norton/ Thornberry/..I have heard that the grade schools were getting more freed up .... Champion/ Thornberry/ Champion/Secondary schools are going to be very overcrowded .... Thomberry/ Norton/ Kubby/We are talking about the issue and not talking about the agenda item .... page 68 This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 69 Lehman/We need- They should tell us what they see as a future... traffic issues .... Norton/Concern about Benton .... Lehman/Development issues, traffic issues. Champion/School guards. Kubby/ ....meeting with the County and School District. One of the issues for the County I would like an update on is 2-3 rural county bicycle or recreational trail issue and I would like to be updated on their status. To know where they start and end and how they connect to Iowa City trails system and talk about that connection. Norton/Right now you can't get out of town. Lehman/ Norton/I don't know where we stand south of the Airport .... annexation... question of Ryerson Woods .... across the river and through the trees... Problems down there .... Karr/You had Ryerson Woods on the last time and agreed to defer indefinitely on that. Lehman/ Norton/That means we don't need to bring it up again? Karr/Just reporting... Lehman/At this time we probably don't need to ..... Norton/Some talk about isolating a piece of property and annexing all around it. Lehman/That is what basically we would have done. Norton/Maybe it is not a hot item. Are you going to talk to the County Board Chairman.. before the meeting? Lehman/I can. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 70 Norton/It might help for that to happen... to identify items... I would like to get items that they are interested in .... Karr/This is the School Board's turn to do the agenda. All of the items will go to the School Board. They will group them and decide if the agenda is too long. Kubby/ Thornberry/ Atkins/ Do you want to have Karin Franklin there? Council/(Yes). Atkins/I will check and see if she is available. Norton/Bring them up to date on that Plan .... wonderful .... Karr/If we are going to do that... alert them if we are going to do a presentation .... Atkins/ ....Karin has that Planning knowledge. Thornberry/Jeff for street usage and traffic counts and such. Atkins/Let me talk to them tomorrow. Norton/She could outline the general nature of what we have in mind down there and see what their reaction is. Kubby/Do we have a location yet? Karr/ .... indicated... Highlander... 4:00 - 6:00 PM .... then I need to know how many of you are interested in staying for dinner after that. I need to know that by Friday also. Lehman/I think we have an idea of what we want to talk about .... by Friday... anything to me or Marian. We will go over it Friday morning. Karr/That is fine. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 7 i Champion/I need to ask a question on procedure... When the city council voted down that trailer park...annexation .... Atkins/Greenview Mobile Home Park? Champion/Then if the county decides to let them do that six blocks away, is there any- Atkins/We had an extensive discussion... bad land use decision .... Thornberry/ Atkins/The one by the Airport .... Champion/The one further south. Norton/We discouraged that but it didn't have any affect. Council/(All talking). Lehman/We next meet Saturday morning ..... downtown .... need to be looking at the budget, especially CIP, deciding where that should appear on that program and what items... we need to change... We should be prepared to discuss that. Kubby/That is assuming we do the $2.3 million. Lehman/ Norton/Saturday .... try to relate our CIP to the Strategic Plan/Comp Plan? Lehman/My understanding .... reviewing budget items that we discussed today .... move on to CIP .... re-prioritizing those... should be prepared to discuss that. Atkins/Let me figure out how we can put some of that capital planning, Comp Plan. You need general budget issues. You need time for that. Then we will do the capital. Norton/At some point that has to be done .... Atkins/Let me think about how to do it ..... scheduled for 8:00 Saturday. This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598 January 5, 1998 Council Work Session page 72 Lehman/We are adjourned. Adjourned: 8:15 PM This represents only a reasonably accurate transcription of the Iowa City council meeting of January 5, 1998 WS010598