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HomeMy WebLinkAbout2003-08-21 Info Packet~ CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY August 21,2003 www.icgov.org I M,SCE..^.EOUS .TEMS IPI City Council Meeting Schedule and Work Session Agendas IP2 Memorandum from Planning and Community Development Director: HBA Letter re: Development Code IP$ Letter from Cable TV Administrator to Jon Koebrick (Mediacom): Response to Letter Initiating Cable Franchise Renewal Process IP4 Iowa City Police Department Use of Force Report - July 2003 IP5 Bridges Out of Poverty [Wilburn] IP6 Article [Denver Post]: Flight Risks [Pfab] IP7 Article [Washington Post]: Pond Alarm Offers Dry Run for Emergency Response [Pfab] IP8 Fiscal Year 2003 Annual Report of Boards, Commissions, and Committees IP9 Minutes: June 19 - PATV Board of Directors I PRELIMINARY/DRAFT MINUTES IP10 Animal Care and Adoption Center Advisory Board: August 13 IPll Historic Preservation Commission: August 14 IP12 Iowa City Telecommunications Commission: July 28 ~~=~'eT_ City Council Meeting Schedule and August~v ..... C~TY OF ~OW^ C~TYWork Session Agendas www.icgov.org · MONDAY, SEPTEMBER 1 Labor Day Holiday - City Offices Closed TENTATIVE FUTURE MEETINGS AND AGENDAS · MONDAY, SEPTEMBER 8 Emma J. Harvat Hall 6:30p Special Council Work Session · TUESDAY, SEPTEMBER 9 Emma J. Harvat Hall 7:00p Special Council Formal Meeting · MONDAY, SEPTEMBER 22 Emma J. Harvat Hall 6:30p Special Council Work Session · TUESDAY, SEPTEMBER 23 Emma J. HarvatHall 7:00p Special Council Formal Meeting · MONDAY, OCTOBER '13 Emma J. Harvat Hall 6:30p Special Council Work Session · TUESDAY, OCTOBER 14 Emma J. Harvat Hall 7:00p Special Council Formal Meeting · WEDNESDAY, OCTOBER 15 North Liberty 4:00p Special Council Work Session Joint Meeting: lC Schools, JC Board of Supervisors, Cities of Coralville and North Liberty · MONDAY, OCTOBER 27 Emma J. Harvat Hall 6:30p Special Council Work Session Meeting dates/tirnes/lopics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters Downtown Historic Preservation Transit Issues Stormwater Utility Airport JC DogPAC Historic Preservation PCRB Evaluation City of Iowa City ---,-.. MORANDUM Date: August 20, 2003 To: City Council From: Karin Franklin, Director, Re: HBA letter re: development code In an August 18 letter, the Iowa City Home Builders Association (HBA) expresses concerns regarding the process of the Development Code rewrite. I believe that these concerns are due to a misunderstanding on how the project is being approached. The letter states, "It is our understanding that necessary decisions and actual business of the Code review are being conducted solely by City staff with follow-up meetings with Planning and Zoning Commission members on an ad hoc basis." We are approaching the Development Code in a manner very similar to the way we conduct all drafting of legislation. Decisions on the code language are not being finalized at this point by either the staff or the Commission. Staff is drafting sections of the code for presentation to the Commission rather than completing the entire code draft and presenting it as a complete document. This approach allows the Commission to review draft language in small more "digestible pieces" as we make progress towards the major task of redrafting the zoning and subdivision regulations. Decisions regarding the final language of the Code will not be completed until after a series of informal workshops and public hearings involving the Home Builders as well as other community groups and citizens. In the end the Council will decide on the adoption of the code based on recommendations from the Planning and Zoning Commission, staff and input from citizens and interest groups, including the Home Builders Association. We are making available the materials developed for the Commission's work sessions to any interested parties and have conveyed these materials to the HBA both electronically and in hard copy as they are sent to the Commission. It is important to view the code rewrite project in the context of the Development Regulations Analysis, which included extensive input from homebuilders and other interest groups. The issues being addressed in the code rewrite are those identified in the analysis. Many of the concerns expressed by the homebuilders regarding our current codes are being addressed in the rewrite. Examples include clarifying ambiguous and subjective language and providing for zoning districts that allow for compact neighborhoods without relying on such extensive use of the Planned Development Overlay zone process. We agree with the Association that the code must be analyzed thoroughly and diligently evaluated. In this regard we welcome the participation of the development and building community in the process. We have sent all drafts that are being sent to the Commission to the Home Builders Association and have encouraged them to submit written comments. At their request we have submitted both written and electronic versions of the code language to facilitate return comments; this process started in February 2003 coincident with the Commission's review. Given the large scale of the code project we believe that written comments are the best way to focus on aspects of the code that may need clarification or need further discussion. However recognizing it may not always be convenient for the Home Builders to put their comments in writing, we have also offered to meet with them to discuss the draft language. To date, they have not requested such a meeting. It is our goal to work with the Home Builders as well as other community groups to draft development codes that enact the policies of the Comprehensive Plan and address the issues identified in the Development Regulations Analysis. During the process we hope to reach consensus with interested parties. However, we recognize that there may be conflicting view points and interests within the community. We believe the code review process that we are following can provide for consensus building. Where consensus cannot be reached, the Council, as the legislative body of the city, will make the decision as to the appropriate language for the code. The Home Builders suggest the City hire a consultant to prepare the code rewrite. As you are aware, that is the approach we originally followed. The process a consultant would use-drafting, review by decision-makers and interest groups, public forums and hearings, adoption by the Council--would not differ from the process being used by staff. In fact the process we are now pursing provides far more opportunity for Home Builder Association to participate than the process that was being conducted by Duncan and Associates, our former consultant on this project, since we have the opportunity for frequent and immediate contact with local interest groups. Unless we receive other direction from the Council, we will proceed with the process we have undertaken and will contiriue to make every effort to include those who are interested in this project at every step of the way. Cc City Manager Bob Miklo Karen Howard Boyd Crosby, President, HBA  11 South Gilbert P.O. Box 3396 The Greater Iowa Crty Area Iowa City, Iowa 52244 HBA Phone: (319) 351-5333 Fax: (319) 358-2443 E-mail: hbaofic@cs.com HOME BUILDERS ASSOCIATION www. iowacityhomes.com Advocates for homeownership I~V promoting standards for quality and ~[[brdablility August 18, 2003 Steve Atkins City Manager City of Iowa City 410 E Washington Street Iowa City, Iowa 52240 Dear Mr. Atkins, On behalf of the Greater Iowa City Area Home Builders Association, I would like to express to you some of our concerns regarding the review and drafting of the Iowa City Development Code. I would first like to commend the City and its staff for their effbrts and hard work in addressing such an important matter. The Development Code is of fundamental importance to the entire building and construction community. As such, it must be analyzed thoroughly and diligently vetted among the concerned and interested parties. Our primary concern with the Development Code review lies in the process employed by the City. It is our understanding that the necessary decisions and actual business of the Code review are being conducted solely by City staffwith follow-up meetings with Planning and Zoning Commission members on an ad hoc basis. We feel this process has potentially exposed the code review to biases, though unintentional, through the relatively closed and insular meetings of city staff and subsequent meetings with Planning and Zoning Commission members. Such cloistered meetings, without the full and active participation of essential members from the private development and building community can only leave the completed code review lacking critically important insights as to the full impact of any proposed substantive alterations to the Development Code. While the HBA appreciates the opportunity we have had to provide feedback on proposals emanating from the City staff, this falls far short of having any type of meaningful in,pact in thc deci~ion-ma!dng process. We strongly encourage the City to consider hiring an independent third party consultant to assist in facilitating and organizing the diverse ideas and opinions into a coherent whole. The City originally hired a consultant to perform the actual Code review which included some of the thoughts and concerns from the development industry. While that particular consultant is no longer employed by the City, we do believe it would be of value and a service to citizens to embrace that type of objective information and fact gathering. The HBA of Iowa City offers any assistance necessary to ensure a thorough and complete review of the Development Code. Please do not hesitate to contact our office with any questions or concerns. President Cc: Iowa City City Council Karin Franklin and Karen Howard Affiliated with National Association of Hmne Builders & Home Builders Association of lowa 8/6/2003 3on Koebrick, Director of Government Relations Mediacom Communications Corporation 6300 Council St., NE Cedar Rapids, IA. 52402 Re: Response to letter of June 30, 2003 Dear ]on: This will acknowledge receipt of your letter on behalf of Mediacom initiating the cable franchise renewal process with the City of Iowa City. The City is currently in the process of selecting a consultant to assist us in this undertaking. We expect to make a selection within the next six to eight weeks and will advise you of who is selected. We will then be prepared to discuss in more detail how the renewal process might go forward. Please feel free to contact me in the interim if you have any questions or wish to discuss this matter further. Sincerely, , Dre~-$haffer, Cable T~t Administrator City of Iowa City cc :,-~lty Council :iowa City Telecommunications Commission Dale Helling IOWA CITY POLICE DEPARTMENT ~/~ USE OF FORCE REPORT t~t~&t July 2003 OFFICER DATE INC # INCIDENT FORCE USED 58, 51 07-02-03 3-33522 Assault The subject, who was already on the ground, was told to put her hands behind her back. She rolled onto her back and placed her hands behind her back to prevent the officers from cuffing her. The officers had to physically roll her over and then used a hands control technique to place her hands behind her back to handcuffher. 20 07-03-03 3-33548 Sexual Assault Officers heard a woman screanUng for help and saw a man sexually assaulting her. Upon gaining access to the woman's residence the woman directed the officers to the rear of the residence. The officer drew his sidearm and ordered the subject to lay on the floor. Subject handcuffed with no further incident. 52, 58 07-04-03 3-33937 Assault on Peace As an officer was walking into the PD Officer the subject threw a cigarette at the officer, striking him in the chest. The subject then started to walk away, disregarding officer commands to stop. When the officer grabbed the subject the subject turned towards the officer with a closed fist and the officer then exposed him to a chemical agent. The subject then began to advance on a second officer and was directed to the ground by the first officer. When the subject refused to place his hands behind his back the officers used a hands control technique to gain control and handcuff him. 11, 58 07-05-03 3-33980 Assault When the subject was told she was under arrest she was told to place her hands behind her back. She placed one hand behind her back and it was hand cuffed, but refused to place the other hand behind her back. When the subject tried to pull away the officer placed her against a wall and used a hands control technique to place her other hand behind her back to be cuffed. OFFICER DATE INC # INCIDENT FORCE USED 11, 52, 58, 60 07-05-03 3-33999 OWI Subject refused to give the officer the officer's OWI packet. The subject did not comply with officer commands to place his hands behind his back and when the officer attempted to recover the packet the subject crashed and ripped it. Subject disregarded additional officer commands to place his hands behind his back and actively resisted being handcuffed. The officer stepped away from the subject and deployed a chemical agent. The subject continued to disregard officer commands and a hands control technique was used to place the subject's hands behind his back. Subject was handcuffed and taken to ETC for decontamination. 55, 60 07-05-03 3-34004 Burglary Officer responded to a burglary in progress. Upon arrival screams could be heard inside. The officer forced entry to the residence and located the subject. The officer pointed his sidearm at the subject and ordered him to the floor. Subject handcuffed without further incident. 13 07-06-03 3-34180 Intoxicated person Subject was told she was under arrest and attempted to run away. The officer chased her down and had to physically stop her. She refused to be handcuffed and the officer used a hands control technique to place her hands behind her back. 98 07-06-03 3-34192 Fight Officer responded to a fight involving 8 to 10 individuals. He was able to briefly separate the group, but they again started to fight. The officer deployed a chemical agent and the parties fled. One subject was later located and arrested. 43, 45, 88, 5 07-06-03 3-34213 Warrant Service Officers made entry to a residence with sidearms drawn. Subject located and arrested without further incident. 11 07-08-03 3-34350 Stolen car Officers were investigating a stolen car. Officer acted as cover officer with drawn sidearm while vehicle occupants were removed and secured. OFFICER DATE INC # INCIDENT FORCE USED 11, 14, 51 07-08-03 3-34532 Open Container Officers were interviewing the subject about an open container violation when they realized she was wanted. The subject fled from officers and did not stop when ordered to do so. Officers caught the subject and directed her to the ground. The subject continued to actively resist and tried to get up. An officer deployed a chemical agent and she then allowed herself to be handcuffed. The subject refused to stand and had to be assisted. 46, 48, 7, 19 07-11-03 3-35248 Vehicle Pursuit Officers were assisting another agency with a vehicle pursuit. During the pursuit an officer attempted to use stop sticks, but the driver avoided them by driving off of the roadway and stopped. When the officer approached the vehicle the driver accelerated towards the officer. As the officer backpedaled in an attempt to get away from the car he drew his sidearm and discharged it, striking the vehicle. Other officers then joined the pursuit. At the conclusion of the pursuit officers drew their sidearms and ordered the driver from the car. The driver complied and officers placed him on the ground where he was handcuffed. 21, 19 07-11-03 3-35279 Open Door A person amved home to fred their door opened and requested officers search the residence. 9 07-12-03 3-35505 PAULA Officer advised subject she was under arrest, but refused to be handcuffed. The officer used a hands control technique to handcuff her. 55 07-13-03 3-35671 Burglary Officers were dispatched to a burglary in progress at Eagle's Market. Upon amval the officer drew his sidearm as two persons were exiting the store. The officer ordered both suspects to lie on the ground. 24 07-15-03 3-35868 Disorderly Conduct When the officer grabbed the subject's arm he tensed up. When the officer asked him to stop resisting or he would be taken to the ground, the subject immediately dropped to the ground. OFFICER DATE INC # INCIDENT FORCE USED The officer then handcuffed the subject. 41 07-18-03 3-36355 Fight Subject refused to place hands behind his back when told he was under arrest. The officer used a hands control technique to place his hands behind his back. 45 07-18-03 3-36439 Vehicle Pursuit When the officer activated her light bar to make a traffic stop the violator accelerated m an attempt to get away. The officer then activated her siren, but was not able to get the violator to pull over. The pursuit was terminated by the officer. 55 07-20-03 3-36676 Fight Two persons, who were fighting, disregarded the officer's efforts to separate them and the officer deployed a chemical agent. The officer then directed both to the ground while they continued to tbxow punches and kick. The officer used a hands control techniques to handcuff them. 11 07-20-03 3-36713 Subject refusing to While the officer was conducting an leave investigation the subject he was speaking with tried to run away. The officer caught the subject and used a hands control technique to place the subject's hands behind his back to handcuff him. After walking the subject back to the patrol car the subject refused officer requests to sit in the car. The officer then directed the subject into the back seat of the car. 54 07-20-03 3-36724 Intoxicated Subject While escorting the subject inside of the jail the subject attempted to twist/pull away from the officer. The officer directed him to the floor and held him there until deputies came to assist. 11, 54 07-21-03 3-36839 Armed Subject Officers responded to a complaint of a suicidal man with a shotgun. Upon arrival they observed two persons struggling in the back yard. Both officers drew their sidearms and ordered the person to drop the gun. The subject then started to mn, but was caught and directed to the ground by an officer. The subject then cooperated OFFICER DATE INC # INCIDENT FORCE USED with the officers. 1, 43 07-23-03 3-37229 Burglary in Progress Officers responded to a car burglary in progress and located a "form" under a nearby car. The officer announced himself and the form, which turned out to be a rottweiler, growled and showed its teeth. The officers drew their sidearms, thinking the dog was about to attack but holstered them when they realized the dog was tethered to a nearby guardrail. 21 07-23-03 3-37287 Juvenile Complaint Officer observed the juvenile kicking and punching staff in the PAL program. The officer assisted staff who had the juvenile on the floor with taking the juvenile's shoes off. The officer also helped hold the juvenile down while talking to him in a calm manner to get him to relax. 55 07-25-03 3-37658 Disturbance Subject attempted to pull away from the officer when the officer went to put handcuffs on him. A~er the subject was handcuffed he refused verbal commands to stand facing the patrol car. The officer placed the subject against the patxol car. 58, 60 07-26-03 3-37685 Disorderly Conduct Subject had been placed under arrest and handcuffed without incident, but for reasons unk placed his hand in his pocket and refused to remove it. The officer removed the subject's hand from his pocket. When the officer placed him into the back seat of the patrol car the subject refused to place his leg in the car so the officer pulled him across the seat so he could then shut the door. While in rout to the jail the subject slipped his hands to his front and placed his hands down the front of his pants. He then pulled out a bullet and tossed it to the ground. The officer placed the subject on the ground and searched him again. 20 07-31-03 3-38552 Fight The subject refused officer commands to come with him. When the officer grabbed the subject by the arm she attempted to pull away. She refused to be handcuffed and attempted to spin OFFICER DATE INC # INCIDENT FORCE USED out of the officer's grasp. The officer directed her to the ground and used a hands control technique to hand cuff her. 60 07-27-03 3-37868 Fight Officer observed approx, eight persons fighting. They disregarded verbal commands by the officer to stop fighting and continued to throw punches and pile on top of each other. The officer deployed a chemical agent to break up the fight. 37 07-30-03 3-38462 Arrest The subject walked away from an officer who wanted to speak with him about operating without a driver's license. Subject disregarded officer commands until officer requested assistance. At that point the subject came towards the officer slamming his fist into his own palm and calling the officer names. When the officer told him he was under arrest he moved quickly towards the officer while continuing to act verbally and physically aggressive. The officer deployed a chemical agent and the subject then complied with the officer commands. CC: City Manager, Chief, Captains, Lieutenants, Training Sergeant, City Clerk, Library From Council Member Wilburn SCHEDULE COMMUNITY RE-ENTRY 8:30 - 9:00 a.m. OPPORTUNITIES PROJECT The Community Re Enlzy Registration and Breakfast Opportunities Project presents This project strives to establish a BridgesOut Of 9:00 - 9:15 a.m. sustainable collaboration between We[come agencies in Johnson County to address barriers inhibiting ex-offenders with l'overty 9:15 - 9:45 a.m. disabilities from gaining competitive Introduction and Key Points employment. We are working on this through research into employers' 10:45 - 11:00 a.m. concerns regarding hiring this population Break and through education/training for agencies and consumers to address those 11:00 - 12:15 p.m. concerns. Hidden Rules We also believe that offenders can be 12:15 p.m. - 1:15 p.m. more effectively served through better Lunch (Served in room) understanding of the resources available in this county and complete knowledge of 1:15 - 2:45 p.m. how to access those services, eligibility Understanding and Analyzing criteria, etc. To this end, we are Resources researching agencies and services and providing tools to assist human resources 2:45 - :3:00 p.m. mangers and other community service Break agencies to work with this population. :3:00 - 4:30 p.m. In order to ensure that both of these Learning Structures efforts are as effective and efficient as and Discipline Strategies possible, we survey participants both pre-and post-training and use the feedback to improve training materials COI,I,ABORATOR8 and presentations. · Division of Vocational Rehabilitation Services (DVRS) - Iowa City Office · Goodwill Industries of Southeast Iowa · Iowa Workforce Development (IWD) September 10, 2003 · Johnson County Mental Health/Developmental Disabilities Community Re-Entry Holiday Inn Hotel Services (MH/DD) Opportunities Project and Conference Center · Sixth Judicial District, Department of 1700 S. First Avenue Suite llA 1220 1sTAvenue Iowa City, IA 52240 Correctional Services (DCS) Phone (319) 337-4889 Coralville, LA,52241 Fax (319) 337-5494 B RI D GES O UT coo i, POVERTY?. MIDDLE CLASS? OF POVERTY The workshop is free, but participants are required to purchase the Bridges Out This is an excerpt from one of the of Poverty book for $20. This seminar gives both the social service activities you will participate in. CREDITS AVAILABLE provider and the community member key Pove~'y lessons in dealing with individuals from General Continuing Education Units poverty. Topics include increasing 1. I know how to live without a (CEU) awareness of the differences in economic checking account. Social Work Continuing Education Units cultures, how those differences affect 2. I know how to live without electricity opportunities for success, developing an and a phone. (SW CEU) action plan to improve services to clients Certified Rehabilitation Counselor and improving retention rates for new hires 3. I know how to move in half a day. (CRC) from poverty. This seminar is based on the 4. I know which churches and sections book Bridges Out Of Poverty: Strategies for of town have the best rummage sales. R~GISTRA~]ON D~d~D~ Professionals and Communities 5. I know how to keep my clothes from Please pre-register for this workshop by Shed Reynolds, our presenter, is being stolen at the laundromat, completing the attached or enclosed the project coordinator for the I~liddle Class registration form. All registrations must be received by September 8. Contact Polk County Systems change 1. ! talk to my children about going to Erin Barnes for more information. Please project and has a considerable college, specify any needed accommodations amount of knowledge in working with members of poverty. She believes that 2. I know how to get one of the best when you register, economic status plays an important role in interest rates on my car loan. Call (319) 337-4889 ext. 115 decision-making. By becoming aware of this 3. ! know how to set a table properly, or email we can better understand how this population ebarnes~Qoodiwllseiowa.orQ makes decisions, and be less likely to judge 4. T know how to get a library card. LOCATION INFORMATION them. This will help professionals to 5. ! repair items in my house almost implement practical solutions to work with immediately when they break - or Holiday ]nn Hotel and Conference Center them thus, improve conditions in the work know a repair service and call it. (319) 351-5049 environment. Wealth Directions Coming from the east or west: Shed will address the culture of poverty 1. I can read a menu in French, English, Take [-80 to exit #242. induding: Keypoint~ of poverty, how economic and another language. The Holiday Inn is located on the north dass affects behaviors, the "hidden rules" within 2. ! have several favorite restaurants in side of the interchange behind the economic classes, and discipline interventions to different countries of the world. Hampton !nn. Parking is free. improve behavior and productivity. 3. I have at least two residences that are For more detailed directions visit Before assuming the position of Polk staffed and maintained. IVlapQuest at http://www.mapquest.com/ County Systems Change Coordinator, Shed 4. I fly in my own plan, the company Reynolds directed the nationally recognized plane, or the Concorde. * T~is workshop is sponsored by Iowa Paths Systems Work and Gain Economic Self-Sufficiency Change Project in conjunction with the State of Iowa program for the Des Hoines iVletro Transit 5. 1' know how to host the parties that Authority. "key" people attend. Division of Vocational Rehabilitation Services. Bridges Out of Poverty Workshop Registration Form To register for this workshop please complete this form and e-mail (ebarnes(~goodwillseiowa.or~) or fax (319/337- 5494) it to me by September 8. Yon may save it as a Word document and type directly on it. Your personal information is for group-level data collection purposes and will not be shared. There is a $20 book fee if you do not already have the Bridges Out of Poverty book. If more than one staff member from an agency attends, you do not have to purchase additional copies. All workshop at~endees will receive general CEU's at no cost, unless Social Work CEU's are specified. Social Work CEU's cost $7. I Workshop Date September 10, 2003 I Workshop Location Holiday Irm Hotel and Conference Center (Curalville, IA) I I Last Name I First Name [ Middle In/rial I Home Address City State I Zip I Home Phone I Work Phone Work E-mail Employer Work Address Iowa Resident I DateofBinh IRace I Gender [ Is this your first Brid~es Workshop? If not, when and where was "our first workshop? Do you own a Brid~es book? If not, method of payment? Bill Me Pa}, at Workshop Do you want Social Work CEU's If so, method of payment? Bill Me Pay at Workshop Please indicate amount of I payment by bolding or $27 - Book & SWI $20 Book $7 - I have a book, SW CEU's $0 - I have a book, no circling the appropriate CEU's only only CEU's column. Please specify any needed accommodations. For questions contact Erin Barnes with the Community Re-Entry Opportunities Project at (319) 337-4889 ext. 115 Make checks for books and SW CEU's payable to DMACC Marian Karr IP6 From: Irvin Pfab [iplab@avalon.net] Sent: Sunday, August 17, 2003 10:04 AM To: Iowa City City Council Subject: 81703fw..Flight risks?: Denver Post, by Greg Griffin - Denver Post Business Writer http://www.denverpost.com/Stories/O, 1413,36-33-1573568,00.html Article Published: Sunday, August 17, 2003 - 12:00:00 AM MST Flight risks.4 ~_ Little has been done to boost security at the nation's general-aviation airports, including Centennial in Arapahoe County [~ll By G~ Griffin, Denver Post Business Write~ ~[51 / Travelers don't have to pass through metal detectors at the nation's 18th-busiest airport. There are no federal security workers asking passengers to remove their shoes and no million-dollar scanners examining the contents of their luggage. Background checks aren't made for most pilots and travelers. That's not to say there's no security at Centennial Airport in Arapahoe County, among the largest of 5,400 public-use, general-aviation airports across the country, and the 18th-busiest of all U.S. airports based on takeoffs and landings. Access to the flight line is restricted to those with legitimate reasons to be there. Fencing surrounds the airport, and activity is monitored by cameras and watchful airport users. On charter flights, pilots and passengers are subject to higher levels of scrutiny. But compared with the security crackdown that has transformed commercial-service airports since Sept. 11, 2001, these measures are minimal. It's still possible even at the most secure general-aviation airports for someone to enter the grounds undetected. Tightening security at general-aviation airports - where owners of sleek corporate jets and small propeller planes enjoy freedom not found in the commercial airline business - is a perplexing challenge for government regulators. The threat of an attack delivered by terrorists aboard private aircraft is real. The federal Department of Homeland Security issued an advisory in May warning that the al-Qaeda terrorist group is interested in "using explosive-laden small aircraft in attacks." Such a weapon could deliver a blow equivalent to a medium-sized truck bomb, the government warned. Yet security experts say this threat ranks below myriad other potential disasters and may not warrant major government spending or stringent regulation that would hurt the private-plane industry. "Most people definitely would rate the risk of a (general aviation) aircraft being stolen or redirected as higher than commercial aircraft," said Jack Riley, director of the public safety and justice program at the think tank Rand. "The question is, is the level of damage a terrorist could do sufficient for their purposes? ... It's not going to have as great a proportional damage." 8/18/03 Page 2 of 3 The cost to apply increased, government-mandated security at thousands of urban and rural airports across the country would be enormous, and the results of questionable value, Riley said. Indeed, the federal agency that oversees airport security, the Transportation Security Administration, does not plan to impose new standards on general aviation, opting instead for a set of voluntary guidelines. "One-size security does not fit all. We need to work with industry to develop appropriate security for each airport," said Pamela Hamilton, director of aviation initiatives for the TSA. "Our approach is to apply the minimum amount of regulation that's appropriate for the level of risk." The agency is still assessing that risk while waiting for recommendations from an advisory group of airport operators and aircraft owners to form the basis of guidelines for states and airports. "Our hope is to put a federal stamp of approval on the industry recommendations," Hamilton said. "We don't think it's necessary at this point to make these mandatory." In Colorado, there are roughly 60 general-aviation airports, ranging from Centennial, which handled more than 400,000 flight operations last year, to small airstrips in rural areas that may see just one or two flights a week. The state's 17 commercial-service airports, including Denver International Airport, also handle some general- aviation activity. Travis Vallin, aeronautics director for the Colorado Department of Transportation, said security has increased at all of the state's general-aviation airports since Sept. 11. At many of the smaller airports, security wasn't a concern before, but many have added fencing and increased supervision by the local police or sherif£s department, he said. The best way small airports can step up security is by keeping tabs on who's on the property, Vallin said. General-aviation airports are communities in which many people know each other, but vigilance has increased. "We travel from airport to airport, and now we're always questioned who we are," he said. "Prior to 9/11, we pretty much got a wave and go-ahead." Under an "Airport Watch" program launched earlier this year by the Aircraft Owners and Pilots Association and the TSA, pilots at any airport can call a hotline to report suspicious activity. Airports have also invested in their own security technology. Centennial and companies operating there have spent more than $2 million on fencing, smart gates, cameras and other equipment in the last two years, said Robert Olislagers, the airport's executive director. "There are a lot of people watching you while you're at the airport now," Olislagers said. "In the old days you could just walk right out and get on the flight line." The government also has taken some steps to impose security measures. Charter operators, which fly paying passengers on small planes, must verify passengers' identities and employ some form of screening against a national database. Criminal background checks are conducted for all pilots. "There are processes in place to verify who passengers are and that they're not a threat to the aircraft," said Jacque Rosser, manager of flight operations for the National Air Transportation Association, which represents aviation business-service providers. NATA and other general-aviation organizations have vehemently opposed mandated security provisions, which 8/18/03 Page 3 of 3 were being considered until recently. "Obviously a small plane can be used by a terrorist, but it has never been done, to our knowledge," said NATA president James Coyne. "We cannot point to a single example of anyone anywhere attempting to use a small plane for a terrorist attack in the United States." Voluntary actions by airports and aircraft operators, as well as the charter rules, appear to have reduced pressure on the TSA to impose more draconian security rules. Still, the government continues to prepare for the possibility that terrorists could launch an attack using general- aviation aircraft. Large corporate jets such as the Bombardier Global Express and Gulfstream G550 can carry 19 passengers, travel at nearly 600 miles per hour and weigh more than 90,000 pounds, almost half of it fuel. The government foiled an al-Qaeda plot earlier this year to fly a small plane loaded with explosives into the U.S. Consulate in Karachi, Pakistan. The Department of Defense has conducted several exercises this summer in which F-16 fighter jets intercept a small plane operating in the no-fly zone over Washington. A mock test conducted last year by the Center for Strategic and International Studies involved terrorists chartering three small planes and attempting to crash them into chemical plants on the East Coast. Nuclear plants in particular are considered vulnerable to such an attack, and the government has instructed pilots to avoid flying above or near the facilities. In a study prepared for Congress in April, the General Accounting Office identified general aviation as a key shortcoming in the nation's homeland defense planning. "Air cargo shipments, general aviation airports, and mass transit systems remain vulnerable to attack," the agency reported. General aviation, the GAO said, "is far more open and potentially vulnerable than commercial aviation" to terrorist actions. A report by Rand determined that "security of general-aviation aircraft and facilities is thin, where it exists at all," and recommended creating security guidelines. Some states have taken a more aggressive approach than Colorado to general-aviation security, enacting rules about locking up planes and checking pilot backgrounds. Chicago shut down Meigs Field near downtown earlier this year, in part for security reasons. Other security measures are making flying more difficult. Particularly frustrating to some pilots are restrictions on airspace over Washington and temporary flight restrictions, or "TFRs" that are routinely imposed in the airspace wherever President Bush travels. In Denver, pilots say flying remains relatively unaffected by security measures, and they hope it stays that way. "Is general aviation a big threat? No," said Johnny Langland, a pilot who owns an aviation services company at Centennial. "But the government's got to look like it's doing something. If they don't do anything and something happens, then they've got a real problem." *** eSafe scanned this email for malicious content *** *** IHPORTANT: Do not open attachments from unrecognized senders *** 8/18/03 Marian Karr IP7 From: Irvin Pfab [ipfab@avalon.net] Sent: Wednesday, August 20, 2003 4:15 PM To: Iowa City City Council Subject: Fw: It was the kind of call that public health officials dread From: Tom Hansen To: 'Bahl, Matt - Commission'; 'Bailey1 Russ - SEIA'; Barry B~dford; 'C~rl Vogeler'; 'Carpenter, Bob - Sheriff'; Charles Green; 'Dave Stannard'; 'Etre, Lois - VAMC'; Kot Flora; 'Gauthi~[, .J~ry r U!FIG!; !Goo!~by, ~cott ~ !CFD/HazMat!; 'Hebl, George - VAMC'; Sid Jackson; 'Jensen, Melissa - Mercy'; Keith Slaughter; 'Kinsinger, Gary - Commission'; 'kinsinger, gary'; Larry Langley; 'morris-greg-commission'; 'Novotny, Suellen - VNA'; Duane Papke; 'Oxford Fire Dept.'; Patrick Harney; 'Pfab, Irvin -Commission'; 'Rocca, Andy -ICFD'; 'Saxton, Don -Commission'; 'Shaffer, Dave- Commission member'; 'Smith, Dave - Commisison'; Steve Spen!er; 'Stutzman, Ron - ICFD/HazMat'; 'Tom Widmer'; 'Vogeler, Carl - DAEC'; 'Walkner, Laurie - Center for Public Health Ul'; Ralph Wilmoth Sent: Wednesday, August 20, 2003 3:22 PM Subject: FW: It was the kind of call that public health officials dread ..... Original Message ..... From: Rick Fleshin [mailto:rfleshin~cedarcotmty.org] Sent: Monday, August 18, 2003 10:04 AM To: Rick Fleshin Subject: It was the kind of call that public health officials dread Frederick Pond Alarm Offers Dry Run for Emergency Response By David Snyder Washington Post Staff Writer Sunday, August 17, 2003; Page C05 It was the kind of call that public health officials dread: At 3:15 p.m. Monday, the Frederick County Health Department took a call from a woman who said her dog had developed skin lesions, which she said a veterinarian told her could have been caused by anthrax spores. The woman had also become sick after she and the dog had entered a pond about a mile from a similar one that was recently drained by FBI agents as part of the investigation of the anthrax attacks of fall 200I. After 16 hours of sometimes frantic phone consultations among local, state and federal officials, experts concluded that the woman and her dog almost certainly were not infected by anthrax bacteria. But the concern raised by the woman's report showed the extent to which the world has changed for local officials since the terrorist attacks of Sept. 11, 2001 -- particularly in Frederick, home to the Amy's biological defense research center at Fort Detrick and a hot spot in the FBI's search for clues to the anthrax attacks, in which bacteria mailed in envelopes killed five people in October and November 2001. "It opened our eyes," Frederick Mayor Jennifer P. Dougherty said of last week's scare. "This is the first scenario we faced with real people and a potentially real illness." What became clear, Dougherty and others involved said, was that the once-strict boundaries between local, state and federal agencies have given way, at least somewhat, to a new sense of cooperation. The incident also revealed some of the limitations of conventional bureaucracies facing new threats. Disputes over jurisdiction still sometimes get in the way. "Dealing with emergency management issues that cross jurisdictional boundaries creates a nightmare as far as 8/20/03 Page 2 of 3 who is in charge," said John L. Thompson Jr., president of Frederick's Board of County Commissioners. "It's a very difficult thing to work through because there has not been much thought given to it .... In Frederick, the Battle of Monocacy in 1864 was the last time you had thousands of deliberately inflicted casualties." Last week's scare began with a call from a Baltimore County woman who, on July 27, had been working with Thnrmont Community Ambulance Service's search and rescue team. The group had been drilling in the Frederick Municipal Forest, a 7,000-acre public park north of the Frederick city limits. As part of the drill, the woman, whose name officials declined to release, entered an acre-size pond with her trained search dog. She was the only member of the squad to do so, officials said. The shallow, marshy man-made pond deep in the mountainous Municipal Forest is about a mile from the one that FBI agents emptied in June. In subsequent days, the woman and her dog developed strange lesions. Pustules developed, later blackened and then disappeared. The dog seemed more severely affected, with more serious lesions and neurological effects including near-paralysis, officials said. The woman had lesions on her feet and in her mouth. She took her dog to a veterinarian, who sent the two home with no alarming diagnosis. A second veterinarian, however, told the woman that the lesions "could have" been caused by anthrax, according to the account the woman gave to health officials. With her call on Monday, the Health Department's new emergency-response unit, created after Sept. 11, sprang into action. Following phone lists drawn up after the terrorist attacks on New York City and the Pentagon, health officials called the Maryland Department of Health and Mental Hygiene, and its officials called the federal Centers for Disease Control and Prevention. Then calls went out to law enforcement officials -- Frederick city police and the Frederick County Sheriff's Office. City officials alerted the FBI, and an agent was dispatched to the pond Tuesday morning to investigate. The FBI agent told local officials that 10 ponds in the Municipal Forest had been tested for anthrax bacteria, including the one the woman and her dog entered. All results were negative, he told them. There was some miscommunication, some troubling glitches, according to the accounts of a half-dozen officials involved in the response. When Health Department officials called the Frederick County Sheriffs Office, they were told the Municipal Forest was in the jurisdiction of city police. City police initially said no, the forest was in the sheriff's jurisdiction. The disagreement was ultimately sorted out, and Frederick police officials were soon on the phone with the FBI, the county Health Department and city officials. Clarence Wong, director of epidemiology for the county Health Department, got the call while driving home Monday. He and several other Health Department workers began dialing, making dozens of calls in a few hours. Wong was on the phone until well after midnight. "Our agency has transformed into a 24-hour, seven- day agency," Wong said. According to officials who attended a meeting Tuesday about the incident, the all-out response drew some criticism from one county official who complained that it was an overreaction -- especially given that it was soon clear that anthrax was almost certainly not involved. Wong disagreed, calling the response a "textbook" reaction. "Every situation we have to treat as real until proven otherwise," he said. 8/20/03 Page 3 of 3 Mayor Dougherty got the call about 8 p.m. Monday from Frederick Police Chief Kim C. Dine while she was standing in the checkout line at a Safeway in Frederick. Dine, who was out of town on vacation, had been alerted earlier and had been talking with the FBI agent who helped oversee the FBI's draining of the pond in June. Because the police, the Health Department and many other agencies have worked together on emergency- response drills in recent months, there was a new comfort level in calling people at home, or on vacation, Dougherty said. By about 8 p.m. Monday -- five hours after the first call -- most of the pertinent agencies had been alerted. At 8 a.m. Tuesday, Health Department officials, Frederick police and an FBI agent were at the pond, authorities said. Water samples were taken and sent to the state Health Department. Signs were tacked to trees surrounding the shallow pond: "NO swimming or use of this pond until further notice" over the signature of Frederick County Health Officer James E. Bowes. Officials removed the sign Thursday, saying that tests showed no signs of dangerous bacteria in the pond. What sickened the woman and her dog remains a mystery. The woman has fully recovered, and the dog is getting better. About two dozen local, state and federal officials attended the meeting Tuesday. "All the players were there," County Commissioner Michael L. Cady said. "We left them with a single understanding of what took place, and what was being done to follow up." © 2003 The Washington Post Company 8/20/03 Fiscal Year 2003 Annual Report of Boards, Commissions, and Committees CITY OF IOWA CITY City Manager's Office 356-5010 www. icgov.org TABLE OF CONTENTS STAFF CONTACTS ............................................................................................................. 1 ADJUSTMENT, BOARD OF ................................................................................................. 2 AIRPORT COMMISSION ..................................................................................................... 3 AIRPORT ZONING BOARD OF ADJUSTMENT .................................................................. 4 AIRPORT ZONING COMMISSION ...................................................................................... 5 ANIMAL CARE AND ADOPTION CENTER ADVISORY BOARD ........................................ 6 APPEALS, BOARD OF ........................................................................................................ 7 CIVIL SERVICE COMMISSION ........................................................................................... 8 HISTORIC PRESERVATION COMMISSION ....................................................................... 9 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION ....................................... 11 HUMAN RIGHTS COMMISSION ....................................................................................... 13 LIBRARY TRUSTEES, BOARD OF ................................................................................... 16 PARKS AND RECREATION COMMISSION ......................................................................18 PLANNING AND ZONING COMMISSION ......................................................................... 19 POLICE CITIZENS REVIEW BOARD ................................................................................ 25 PUBLIC ART ADVISORY COMMITTEE ............................................................................ 29 REVIEW, BOARD OF ......................................................................................................... 30 SENIOR CENTER COMMISSION ..................................................................................... 31 TELECOMMUNICATIONS COMMISSION ......................................................................... 33 STAFF CONTACTS Adjustment, Board of .......................................................................... Karen Howard ........................ 356-5251 Airport Commission ............................................................................ Ron O'Neil .............................. 356-5045 Airport Zoning Board of Adjustment ................................................ Ron O'Neil .............................. 356-5045 Airport Zoning Commission ............................................................... Ron O'Neil .............................. 356-5045 Animal Control Advisory Board ........................................................ Misha Goodman ..................... 356-5295 Appeals, Board of ............................................................................... Tim Hermes ............................ 356-5122 Civil Service Commission .................................................................. Sylvia Mejia ............................ 356-5026 Historic Preservation Commission ................................................... Shelley McCafferty ................. 356-5243 Housing and Community Development Commission ..................... Steve Nasby ........................... 356-5248 Human Rights Commission ............................................................... Heather Shank ....................... 356-5022 Library Trustees, Board of ................................................................. Susan Craig ............................ 356-5200 Parks and Recreation Commission ................................................... Terry Trueblood ......................356-5110 Planning and Zoning Commission .................................................... Bob Miklo ................................ 356-5240 Police Citizens Review Board ............................................................ Kellie Turtle ............................. 356-5043 Public Art Advisory Committee ......................................................... Karin Franklin ......................... 335-5232 Review, Board of ................................................................................. Dennis Baldridge .................... 356-6066 Senior Center Commission ................................................................ Linda Kopping ........................356-5225 Telecommunications Commission .................................................... Drew Shaffer .......................... 356-5046 ADJUSTMENT, BOARD OF GENERAL RESPONSIBILITIES The Board of Adjustment is empowered through Chapter 414 of the Code of Iowa and Section 14-4B of the Iowa City Code to grant special exceptions as provided in the Zoning Chapter and to hear appeals to decisions made in the enforcement of the Zoning Chapter. The Board has the authority to allow variances to the Zoning Chapter for individual properties where provisions of the Chapter impose a unique and unnecessary hardship on the property owner and where the granting of a variance is not contrary to the intent of the Zoning Chapter or to the public interest. The Board may also submit recommendations to the Planning and Zoning Commission and the City Council regarding amendments to the Zoning Chapter. The Board is a quasi-judicial body whose decisions may be appealed to District Court. ACCOMPLISHMENTS IN FISCAL YEAR 2003 The Board of Adjustment met 11 times during the FY2003 and made the following decisions: Special Exceptions: 17 approved, 3 withdrawn; Variances: 1 approved; Appeals: 1 denied. The Board's decisions in FY03 resulted in: · Allowing a religious institution in an RS-5zone, on Lot 307 of the Mount Prospect Addition, Part VIII, located south of Lakeside Drive. · Reducing the front yard setback to allow the enclosure of a loading dock at the northwest corner of Dodge Street and Saint Clements Street, for property located in the CH-1 zone at 1109 North Dodge Street. · Reducing the east front yard from 20 feet to 0 feet for the 30-foot frontage adjacent to the house along Van Buren Street to allow a fence for property located in an OHP/RS-8 zone at 431 Brown Street. · Allowing auto and truck accessory sales and installations in a CC-2 zone at 620 South Riverside Drive. · Permitting the expansion of a religious institution in the RS-5 zone located at 2140 Rochester Avenue. · Extending the expired special exception for the reduction of the side yard setback requirement at 417 Ferson Avenue. · Allowing a drive-though lane and window for a dry cleaners in a CC-2 zone at 1601 S. First Avenue. · Reducing the required front setback and allowing dwelling units above the ground floor of an office/retail use for a redevelopment project in a CC-2 zone at 230 Kirkwood Avenue. · Allowing the addition of camping facilities to an existing club in a RM-20 zone at 3151 Highway 6 East. · Allowing dwelling units above the ground floor of a commercial use in a CC-2 zone at 1120 North Dodge Street. · Allowing a restaurant in a CO-1 zone at 1901 Broadway Street. · Reducing the side yard setback from five feet to two feet to allow the addition of a garage in the RS-5 zone at 1717 East College Street. · Sharing parking between two lots in the RM-20 zone at 603 Greenwood Drive. · Allowing off-street parking on a lot separate from the use served in the CO-1 zone at 611-619 East Market Street. · Allowing an additional sign along the frontage of a tract that has exceeded its allowable limit in the CC-2 zone at 1570 S. First Avenue. · Allowing a school of specialized private instruction in the C1-1 zone at 1565 South Gilbed Street. · Allowing off-street parking in the CB-10 zone at Lot 64-1A. · Allowing a carry-out/delivery restaurant (an auto- and truck-oriented use) in the CC-2 zone at 1621 S. First Avenue. PLANS FOR FISCAL YEAR 2004 The Board will continue to consider appeals, special exceptions and variances to the Zoning Chapter as they are requested and to make recommendations to the Planning and Zoning Commission and the City Council regarding the Zoning Chapter. AIRPORT COMMISSION GENERAL RESPONSIBILITIES The Iowa City Municipal Airport Commission is a five-member commission responsible for formulating policy and directing administration of the Iowa City Municipal Airport as a public facility in accordance with Focal, Iowa Department of Transportation and Federal Aviation Administration regulations. The Commission was established by public referendum under iowa Code in 1941. The Commissioners are appointed by the Mayor and approved by the City Council, with a six (6) year term of office. The Airport Commission meets monthly, with additional meetings as necessary. ACCOMPLISHMENTS IN FISCAL YEAR 2003 · Hosted the annual airport open house and fly-in breakfast · Developed plans and specifications for a project to renovate the roofs for Buildings B and C. Partially funded by a $50,000 grant from the IDOT · Continued to market, through sale or lease, approximately 54 acres of Airport property known as the Aviation Commerce Park. · Recommended approval of an updated Iowa City/Johnson County Airport Zoning ordinance · Negotiated and renewed several leases. · Began Phase 1 of the Runway 07 extension project · Began an EnvironmentalAssessment study · Began an obstruction mitigation project · Contracted with Airport Business Solutions to provide an airport business plan PLANS FOR FISCAL YEAR 2004 · Host annual fly-in breakfast · Complete project to renovate the roofs on Buildings B and C. · Continue development of the Aviation Commerce Park · Develop commercial lots on Riverside Drive · Complete and implement a five-year business strategy plan. · Apply for additional FAA and IDOT funding · Complete the Environmental Assessment project · Continue the Runway 07 construction project · Complete the obstruction mitigation project · Review possibilities to increase Airport revenue · Negotiate new leases for the 64 t-hangars Planned Projects In conjunction with the Runway extension project for Runway 07/25, an obstruction mitigation project and an Environmental Assessment project are being conducted. The EA has been sent to the FAA for review. The preliminary engineering part of the obstruction mitigation project is about 95% completed. The Commission will apply for Phase II funding for this project. Phase II will involve all of the preliminary work to prepare for paving the 800 foot extension. Because there is not a strong market for leasing the parcels the Aviation Commerce Park, the Commission applied to the FAA for a grant assurance waiver to sell or lease the parcels. The goal of the Commission is to work toward being self-sufficient. Iowa Realty has been selected to market the parcels. AIRPORT ZONING BOARD OF ADJUSTMENT GENERAL RESPONSIBILITIES In accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson County and the City Council of Iowa City have co-established the Johnson County-Iowa City Airport Zoning Board of Adjustment. It is the duty of this Board to hear and decide appeals where it is alleged that there has been an error in any administrative action in the enforcement of the ordinance, and to hear and decide on special exceptions that are specifically provided for in the ordinance and to authorize variances from the terms of the ordinance on appeal in specific cases. ACCOMPLISHMENTS IN FISCAL YEAR 2003 The Board did not receive any appeals, requests for exceptions or requests for variances during the 2002 - 2003 year. PLANS FOR FISCAL YEAR 2004 The Board will respond to appeals and other requests as it receives them and will make recommendations regarding the Zoning Ordinance. AIRPORT ZONING COMMISSION GENERAL RESPONSIBILITIES In accordance with Chapter 329 of the Code of Iowa, the Board of Supervisors of Johnson County and the City Council of Iowa City have co-established the Johnson County-Iowa City Airport Zoning Commission. It is the duty of the Commission to advise and make recommendations to the Board of Supervisors and the City Council as to the appropriate zoning requirements and other matters pertaining to the physical development of areas of the county and the city surrounding the Iowa City Municipal Airport, so as to maximize compatibility between airport uses and the uses of the adjacent land. ACCOMPLISHMENTS IN FISCAL YEAR 2003 The Commission met three times in FY 2003 to discuss the Zoning Code update. The City Council conducted a public hearing on the revised Code on October 22, 2002. PLANS FISCAL YEAR 2004 The Zoning Code was passed and adopted by the Iowa City Council. The Johnson County Board of Supervisors must still adopt the Zoning Code. ANIMAL CARE AND ADOPTION CENTER ADVISORY BOARD GENERAL RESPONSIBILITIES The Animal Care and Adoption Center Advisory Board provides recommendations and advice as are required by the 28E agreement or as may be requested by the City Council or City Manager of Iowa City or the City Council or City Administrator of Coralville. ACCOMPLISHMENTS IN FISCAL YEAR 2003 · DogPAC, the Johnson county group for a dog park was established and presented to City Council a plan for the future park · Phone number and phones were installed for the behavioral helpline · Training for volunteers was initiated · Completed installation of kennel automatic watering system · Obtained estimates for the roof over the outdoor dog run area · Worked on dual licensing system with Coralville PLANS FOR FISCAL YEAR 2004 · Start using mail in license forms in Coralville and Iowa City to increase license revenues · Initiate License renewal forms to be sent on all expired licenses to increase revenues · Began operation of behavioral helpline for adoptors · Review ordinances and fees APPEALS, BOARD OF GENERAL RESPONSIBILITIES The responsibility of the Board of Appeals as set by City ordinance is to review the Building Code, the Fire Code, the Plumbing Code, the Mechanical Code, and the National Electrical Code and recommend amendments for these regulatory codes; to assist the building official in making interpretations; to hear appeals for any person that is aggrieved by a decision of the building official and pass judgement on that appeal; and to consider alternate materials and methods of construction. The Board consists of seven citizens who live within the corporate limits of the City of Iowa City. ACCOMPLISHMENTS IN FISCAL YEAR 2003 · The Board heard two appeals of the Fire Marshal's interpretation of the Code, of which one interpretation was upheld and one was ruled in favor of the Appellant. · The Board held several meetings discussing the composition of the Board and concluded the current positions are adequate to decide appeals. · The Board approved tests for the licensing of fire alarm installers, fire sprinkler installers and fire sprinkler maintenance contractors. PLANS FOR FISCAL YEAR 2004 · Continue to work with the Home Builders' Association to clarify code issues. · Continue to hear appeals, requests for variances and modification, requests for alternate materials and methods of construction and requests for code amendments. · Review and prepare for adoption of the latest edition of the building, plumbing, electrical, mechanical and fire codes. CIVIL SERVICE COMMISSION GENERAL RESPONSIBILITIES Chapter 400 of the Code of Iowa and Section 2-111, Code of Ordinances establish and govern the Civil Service Commission. Three citizens who are eligible electors and residents of the city are appointed by the City Council to serve four-year terms. The Commission establishes and publishes rules relating to examinations for civil service positions, establishes guidelines for conducting such examinations, and certifies lists of persons eligible for appointment to positions. The Commission has jurisdiction to hear appeals and determine all matters involving the rights of employees under civil service law and may affirm, modify or reverse any administrative action on its merits. The Commission meets when necessary. ACCOMPLISHMENTS IN FISCAL YEAR 2003 · In maintaining full compliance with Code of Iowa Chapter 400, development and use of Civil Service selection procedures continued for all covered and promotional positions on a City-wide basis. Forty-nine positions were filled from a total of 1,008 applicants for non-Police and non-Fire Civil Service covered positions. · Conducted a disciplinary appeal hearing consisting of two days of testimony and four hours of deliberation. The commission modified the discipline from termination to a 30-day suspension, mandatory attendance at anger management classes and restitution. PLANS FOR FISCAL YEAR 2004 During FY04, if new lists are needed, Commissioners will oversee the promotional process for one or more of the following positions: Fire Battalion Chief, Fire Captain, Fire Lieutenant, Police Captain, Police Lieutenant and Police Sergeant. HISTORIC PRESERVATION COMMISSION GENERAL RESPONSIBILITIES The ten-member Iowa City Historic Preservation Commission Ps authorized to conduct studies for the identification and designation of local historic districts, conservation districts and historic landmarks. The Commission either proceeds on its own initiative or upon receipt of a petition from any person, group or association. The Commission furthers the efforts of historic preservation in the City by making recommendations to the City Council and City commissions and boards on preservation issues by encouraging the protection and enhancement of structures, objects, or sites with historical, architectural or cultural value; and by encouraging persons and organizations to become involved in preservation activities. The Commission reviews applications for housing rehabilitation and rental rehabilitation assistance through the Community Development Block Grant Program to evaluate the effects of the proposed projects on properties over 50 years in age. Modifications of activities are recommended in instances where the proposed alterations would have a negative impact upon the historic or architectural qualities of structures that are determined to be eligible for the National Register of Historic Places. The Iowa City Historic Preservation Commission is committed to working with other preservation organizations to implement a strong educational program designed to increase Iowa City residents' awareness and sensitivity to the cultural, architectural, and historical value of local structures, neighborhoods and districts. ACCOMPLISHMENTS IN FISCAL YEAR 2003 · Completed a reconnaissance survey of architectural and historic resources of Iowa Avenue. · Recommended to the Planning and Zoning Commission the designation of the College Hill Conservation District. This district recommendation was approved and designated by City Council. · Recommended to the Planning and Zoning Commission the designation of three local landmarks in the College Hill Neighborhood: Crum-Overholt House at 726 Iowa Avenue, The "Crag" Haddock House at 802 East Washington Street; and Stevenson-Baker House at 30 South Governor Street. These local landmark recommendations were approved and designated by City Council. · Recommended to the Planning and Zoning Commission the amendment of the Longfellow Historic District to combine this district with the Moffitt Cottage Historic District. This amendment recommendation was approved by City Council and reduced the required Commission membership to ten. · Applied for and received a Certified Local Government grant to prepare National Register of Historic Places nominations for four northside historic districts. · Reviewed and revised City Ordinances related to historic preservation and conservation for inclusion in the rewrite of the Unified Development Code. · Further revised the Historic Preservation Handbook and Guidelines for the purpose of clarifying existing guidelines, and making it more comprehensive, and user-friendly. · Revised the Historic Preservation Commission Bylaws. · Revised and adopted the application for Certificates of Appropriateness to ensure adequate project and contact information is provided. · Observed National Historic Preservation Week with an awards program at the Masonic Temple on May 6, 2003. Sixteen Residential Awards were presented in the categories of Stewardship, Rehabilitation, Porch Rehabilitation, Paint and Exterior Finishes, and Additions/New Construction, and two Commercial Awards were presented in the categories of Rehabilitation, and Stewardship. The program was co- sponsored by Friends of Historic Preservation, the Johnson County Historic Preservation Commission and the Johnson County Historical Society. Bradd Brown, AIA gave a presentation on the restoration of the Old Capital and the reconstruction of the dome. John Shaw, AIA presented the awards. · Recommended to the State Historical Society of Iowa the nomination of the Old District Schoolhouse No. 11 located at 405 Reno Street to the National Register of Historic Places. The nomination was prepared by Marybeth SIonneger. · Continued working on the Historic Iowa City brochures. Professional graphic designer Shannon Heiman volunteered her services to design the brochure and a new letterhead for the Historic Preservation Commission. · Outlined historic preservation information and documents to be included on a future website. 9 · Mailed notification letter to all contractors to inform them of Historic Preservation regulations and locations of districts. · Pursuant to the Historic Preservation Ordinance, the Commission reviewed 35 applications for Cedificates of Appropriateness for historic landmarks and properties located in a conservation or historic district. - 6 applications for additions were approved. - 20 applications for alterations were approved. - 4 applications for demolition were approved. - 4 applications for new construction were approved, including two garages, one single-family house and one multifamily building. - 3 applications were denied. - 1 application for demolition was approved for the purpose of collecting the $1,000 permit fee for demolition without a permit. This application was for the demolition of a historic barn in a conservation district. The Commission had consulted with a preservation architect and determined that the barn was structurally sound and could be moved. The property owner was provided two alternatives to demolition of the barn, however the owner proceeded with demolition without a permit or a CQA. - 1 application denial was rescinded because a building permit was not required. - The Commission also consulted with one property owner and recommended that the application as presented would be denied, however the Commission would be willing to work with the applicant to plan an acceptable solution. · Held 14 regular meetings and four special meetings. PLANS FOR FISCAL YEAR 2004 · Conduct annual review session for the purpose of ensuring implementation and updating of the 1992 Iowa City Historic Preservation Plan. · Continue to review applications for Certificates of Appropriateness or Certificates of No Material Effect, and to review housing and rental rehabilitation projects as required by Section 106. · Continue to provide technical and design assistance to homeowners and contractors. · Recommend to the Planning and Zoning Commission and City Council revisions to the Historic Preservation Handbook, Historic Preservation Commission bylaws and Historic Preservation Ordinance. · Nominate four historic districts to the National Register of Historic Places; North Linn Street, North Gilbert Street, East Ronalds Street and E. Jefferson Street Historic Districts. · Apply for a Certified Local Government grant to prepare a nomination of the Downtown Historic District to the National Register of Historic Places per the recommendations of architectural historians Svendsen- Tyler Inc. · Expand historic preservation education and public awareness through the following projects: -Prepare historic preservation website. - Prepare Historic Iowa City brochures for Downtown, Northside, College Hill and Longfellow neighborhoods. - Prepare for the 2004 Historic Preservation Awards Program and for Preservation Week activities. - Prepare articles for neighborhood newsletters providing technical and design assistance. - Send letters to property owners, realtors, and building professionals to ensure they are adequately informed regarding historic preservation regulations. · Continue to advise City Council, and other boards and commissions regarding matters of historic preservation policy. · Continue liaison and cooperation with the Iowa City City Council, Johnson County Board of Supervisors, Iowa City/Coralville Convention and Visitors Bureau, Johnson County Historical Society, Johnson County Historic Preservation Commission, State Historical Society of Iowa, and Friends of Historic Preservation. References 1. City of Iowa City Code of Ordinances: 14-40-1 to 14-4C-10, Historic Preservation Regulations; 14-6J-3 Historic Preservation Overlay Zone, and 14-6J-4 Conservation Overlay Zone. 2. Bylaws of Iowa City Historic Preservation Commission. 3. Iowa City Historic Preservation Handbook. HOUSING AND COMMUNITY DEVELOPMENT COMMISSION GENERAL RESPONSIBILITIES The Housing and Community Development Commission (HCDC) consists of nine Iowa City residents appointed by the City Council. They represent, as nearly as possible, a cross-section of the Iowa City population in background, ideas, geographic location, age and socioeconomic status. Committee members serve for three years. The purpose of HCDC is to advise the Council on community needs in general and on the use of Community Development Block Grant (CDBG) and HOME Investment Partnership program (HOME) funds from a citizen viewpoint. To accomplish this HCDC provides systematic communication between citizens and policymakers with regard to community development projects. The Commission's work has been primarily directed at developing, coordinating, and reviewing the City's activities carried out in conjunction with the City's Consolidated Plan (CITY STEPS). In addition, the Commission reviews CD Division and Iowa City Housing Authority policies and periodically makes recommendations to the Council regarding these policies. ACCOMPLISHMENTS IN FISCAL YEAR 2003 In FY03 the City of Iowa City and its subrecipients expended $948,113.28 in CDBG funds and $1,139,965.84 in HOME funds to assist Iow-moderate income persons. To ensure that community needs are met, HCDC members monitored projects throughout the year. HCDC members also organized the annual Iowa City Community Development Celebration that featured an awards ceremony honoring outstanding CDBG and HOME partnerships. The 2003 Celebration was held at Uptown Bills Small Mall. The FY03 project accomplishments are as follows: · Economic Development Fund - City of Iowa City (jobs created for Iow income persons) · Facility Rehabilitation - Neighborhood Centers of Johnson Co. (playground equipment and window replacement) · Facility Acquisition - United Action for Youth (UAY) (purchase of space forprogram expansion) · Food Bank Warehouse - Crisis Center (addition to building for food bank distribution) · Facility Rehabilitation-Wesley Foundation (renovation ofrestrooms- Free Med and Free Lunch) · Furniture Project - Domestic Violence Intervention Program (distribution to homeless or near homeless households) · Case Management - Iowa City Free Medical Clinic (case management for dual-diagnosed persons) · Shelter Coordinator- Emergency Housing Project (operationalfunding for shelter stafO · Aid to Human Service Agencies - MECCA, Elder Services, Inc. and UAY (operational funding) · Affordable Homeownership - Greater Iowa City Housing Fellowship (construction of housing) · Affordable Rental Units - Garden Prairie LP (land acquisition for construction of housing) · Transitional Housing - Hawkeye Area Community Action Program (acquisition of units) · Deposit Assistance Program - Emergency Housing Project (assistance to homeless households) PLANS FOR FISCAL YEAR 2004 A total of $1,612,448 million was allocated to 18 projects, plus aid to human service agencies, program administration and planning for FY04. The following is a list of the FY04 projects: · Economic Development Fund - City of Iowa City · Acquisition of Real Property- Shelter House · Facility Rehabilitation - Eagles' Flight, Inc · Facility Rehabilitation - Emma Goldman Clinic · Facility Rehabilitation- Community Mental Health Center · Facility Rehabilitation - HACAP Head Start Program · Facility Rehabilitation - Public Access TV & Evert Connor Center · Facility Rehabilitation -4Cs Child Care · Operational Expenses- Iowa Community School District (after-school care) · Case Management- Free Medical Clinic · Shelter Coordinator- Shelter House · Aid to Agencies (Operational funding) - MECCA, ESI and UAY · Affordable Homeownership- Habitat for Humanity · Affordable Rental Units - Whispering Gardens LP · Transitional Housing - Hawkeye Area Community Action Program · Small Repair Program - Elder Services Inc. · Transitional Housing -- Successful Living, Inc. · Deposit Assistance Program- Shelter House · Housing Rehabilitation Program - City of Iowa City · Program Administration and Planning - City of Iowa City CDBG and HOME funds were allocated in conjunction with the start of the City's fiscal year in July. The HCDC advertised the availability of funds for FY04 and held four public meetings to receive and evaluate the proposals. HCDC utilized a systematic process for guiding their funding allocation and made their recommendations to the City Council. In addition, the City Council held a public hearing on the Annual Action Plan and proposed allocations recommended by the HCDC in April. Following the public hearing the City Council voted in May on the approval of the Annual Action Plan. The monitoring of all ongoing projects as well as FY04 projects will continue. The commission will continue to assess Iowa City's community development needs for housing, jobs, and services for Iow and moderate income residents, and to promote public and private efforts to meet such needs. A series of public meetings will help the Commission and other volunteers to make revisions to Iowa City's Consolidated Plan (a.k.a. CITY STEPS). HUMAN RIGHTS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Human Rights Commission enforces the Human Rights Ordinance, Title 2, Iowa City Municipal Code. The Human Rights Ordinance is Iowa City's anti-discrimination law. The law gives the Human Rights Commission the authority to investigate allegations of discrimination in the areas of employment credit transactions, education, public accommodations and housing. It Ks the mission of the Human Rights Commission to eradicate discrimination in Iowa City, based on age, color, creed, disability, marital status, national origin, race, religion, sexual orientation or gender identity. In the area of housing, discrimination based on familial status, presence or absence of dependents or public assistance source of income is also prohibited. The Human Rights Ordinance gives the Commission the authority to enforce the law prohibiting discrimination and upon a finding of probable cause, to conciliate an agreement between the parties involved in a complaint. The Commission also has the responsibility of educating the public on the various forms of discrimination that exist in the Iowa City area and protecting citizens from unfounded charges of discrimination. The Human Rights Commission is a quasi-judicial body composed of nine volunteer members appointed by the City Council. Each member serves a three-year term. Appointments to the Human Rights Commission take into consideration men and women of various racial, religious, cultural and socio-eoonomic groups in Iowa City. The Commission meets once each month at 7:00 p.m. in Emma J. Harvat Hall in City Hall. The meeting site is accessible to persons with disabilities. ACCOMPLISHMENTS IN FISCAL YEAR 2003 · July 27, ribbon cutting ceremony and ADA celebration at the Universally Designed B Street house built by the City of Iowa City; · Participated in the "Johnson County Reads One Book" project. The book selected was, "First They Killed My Father, A Daughter of Cambodia Remembers" by Loung Ung; · September 17, Coordinator met with Pat Guard, Director of the Chamber of Commerce, to discuss the role of the Commission in Iowa City. Guard subsequently wrote ofthe meeting in the monthly chamber magazine, Reflections; · September 26, 19th Annual Human Rights Breakfast at the Wayne Richey Ballroom in the IMU. Winners of the Human Rights Awards include: Willard (Sandy) Boyd - Lifetime Achievement award, Mary Larew - Isabel Turner award, Monique Dicarlo - Individual in a Service Organization award, Moore Construct[on Co., Mary Palmberg-Rick Graf award; · Joined forces with the Human Rights Education Committee to plan human rights projects in the community; · October 22, participated in a focus group discussion regarding homelessness in Iowa City; · October 28, community dialogue about racism held in the Cottage Bakery; · October 30, attended Iowa Women's Foundation lunch; · November 6, participated as a speaker and attendee at the University of Iowa's International Day program; · Attended speech featuring Loung Ung at the IMU regarding landmines still remaining in Cambodia since the Vietnam War; · December 4, participated in a discussion at the Armory regarding diversity in the Iowa National Guard; · Participated in several organizational meetings pertaining to the University of Iowa's Anti-Bias Community Development Video Project (ABCD project); · Provided information and assistance to Claire Cardwell from the U of I for her project Painting the Lanes for a Better Understanding; · December 17, met with Director of NCC J, Jesse Villalobos, regarding Martin Luther King presentations in Iowa City sponsored by the Commission, NC J J, and the Affirmative Action office; · January 11, Newman Abuissa for ABCD project; · January 19, attended MLK celebration at Zion Lutheran Church; · January 20, MLK presentation by Jennifer Holiday from the Southern Poverty Law Center. Presentation held in the Senior Center; · January 21, reception for MLK speaker Tim Rice at Uptown Bill's; · January 27, 1st organizational meeting for Latino/a conference in November; · January 29, 1st organizational meeting for Johnson County Reads the Same Book project; · February 23, Cultural Diversity Day at the University of Iowa; · Presentation on issues of discrimination to students in U of I Professor Paul Retish's class; · Women & War presentation co-sponsored with the United Nations - Iowa Division, U of I Center for Human Rights and others; · April 15 at Eastdale Plaza, Building Blocks to Employment, program co-sponsored with the Human Rights Education Committee, U of I Center for Human Rights, Workforce Development Center, Westaff, and Goodwill Industries of SE IOWA, Johnson County Neighborhood Centers, and 4C's; · June 3 at Pheasant Ridge Neighborhood Center, 2~d Building Blocks to Employment; · June 7, Commission Chair, Lisa Beckmann addressed Cedar Falls and Waterloo Commissioners regarding the adoption of sexual orientation as a protected category in their communities and Iowa City's experience over 20 years ago; · June 8, ICARE Breakfast; · June 21, Pride Festival; · July 17, cultural exchange with M~rcia Regina de Miranda, attorney from the Legal and Psychological Assistance program for Victims of Racial Crimes, a non-governmental organization in Brazil; · Commissioners have been and will continue to engage in "listening post" activities at various locations in Iowa City. COMPLAINT ACTIVITY During the period from July 1, 2002, to June 30, 2003, twenty-two cases were filed with the Iowa City Human Rights Commission. Complaints Alleging One Basis Of Discrimination Public Assistance Source of Income Age 3 Sex (Sexual Harassment) 1 Sexual Orientation Harassment 1 Gender Identity 3 Race 2 Disability Complaints Alleging More Than One Basis of Discrimination Age & Retaliation 2 National Origin & Race 1 National Origin & Race & Sex 4 Sex & Racial Harassment 1 Sex & Retaliation 1 Sexual Harassment, Perceived Sexual Orientation Harassment, Retaliation Total Number of Complaints = 22 95% of the total number of cases filed were in the area of employment. Two cases alleged discrimination in an area other than employment. One case involved an allegation of housing discrimination and the other involved alleged public accommodation discrimination. Of the total number of complaints alleging one or more bases for discrimination, the largest number involved race, nine cases or 40% and sex, nine cases or 40%. (Sexual harassment is a form of sex discrimination.) Three cases, 14% involved allegations of national origin discrimination in combination with either race or race and sex discrimination. Disability discrimination was alleged in two or 9% of the cases. Complaint Resolution in Fiscal Year 2003 35 no probable cause 2 settlement agreements 4 mediation agreements 3 administrative closures Total Resolutions [] 44 PLANS FOR FISCAL YEAR 2004 · Annual seminar on discrimination at The University of Iowa School of Social Work; · Continue to work with Housing and Development Services and Housing Authority to increase public housing apartments and houses that are accessible to persons with disabilities; · Work with Cable Department to videotape a program pertaining to the experiences of immigrants currently living in Iowa City; · Continue to increase Council awareness on the shortage of housing for persons with disabilities; including encouraging the City Council to approve housing projects that are accessible for all, i.e. no steps entryways; · Public forum on tenant/landlord law; · Continue to advertise in the Daily Iowan and other newspapers to alert the public that housing discrimination is against the law; · Annual Human Rights Breakfast will be held on September 25, 2003, at 7:30 a.m. · Participate in projects celebrating diversity and providing human rights education with the Human Rights Education Committee, i.e. movies with human rights themes, Meet Your Neighbor projects, Building Blocks to Employment programs; · Continue to offer forums to educate public on discrimination issues. Include other agencies in the planning of larger public educational forums; · Public speaking engagements on relevant human rights issues will continue; · Continue to engage in surveys to determine people's perception of human rights in Iowa City; · Speak with different groups in Iowa City to assess level of need and areas of concern; · Involvement in joint projects with the University of Iowa Human Rights Center, United Nations Association, Iowa Division, Affirmative Action office and the College of Education will continue. · Develop programs for Martin Luther King holiday and International Women's month; · Participate in the Annual Latino/a conference; · Proclamations for Black History Month, Women's History Month/International Women's Day, Fair Housing Month, and others as determined by the Commission. LIBRARY TRUSTEES, BOARD OF GENERAL RESPONSIBILITIES The Board of Trustees of the Public Library is a semi-autonomous body of nine persons empowered by state law and city ordinance to act as the governing body of the library. The Board's specific list of legal responsibilities includes: determining the goals and objectives of the Library in order to plan and carry out library services; determining and adopting written policies to govern all aspects of the operation of the Library; preparing an annual budget and having exclusive control of all monies appropriated by the City Council and the Johnson County Board of Supervisors or given to the library through gifts, bequests, contracts, grants or awards; employing a competent staff to administer its policies and carry out its programs. The Board is also an arm of City Government with members appointed by the City Council and its principal operating funds approved by the City Council. The Board therefore seeks at all times to work in harmony with City policies in all areas that do not conflict with its statutory powers. ACCOMPLISHMENTS IN FISCAL YEAR 2003 · Received regular reports and tours of building under construction. Monitored progress and budget. · Kept public informed of building progress, sent postcard to all households announcing closing to move dates, invited local elected officials to preview open house. · Worked with City to move permit parkers from Dubuque Street Ramp and raise the daily maximum fee to free up spaces for library users. · Set up a Board Committee, drafted guidelines, and held a public informational meeting about the lease space in new building. · Appointed Board member to serve on Art Committee to participate in selection process for commissioned art piece for new building. · Sent invitation to other county Library Boards to have representatives meet at annual Legislative reception to discuss countywide issues. Maintained contact with County regarding funding approved information sheet distribution regarding county funding, urged inclusion of all interested parties in the County Library Task Force. · Kept informed regarding provisions of the USA Patriot Act and considered requests to take formal action. · Increased communication with Friends Foundation by providing regular reporting opportunities on Board agenda and receiving Development Director's report monthly. Supported Friends Foundation fundraising efforts. · Delegated Director to institute budget cuts and income measures to meet guidelines set by City Manager in response to last minute FY03 budget cuts from the State. · Reviewed the following policies: Statement of Authority General Personnel Policies (awaiting City's final policy before further revisions) Public Relations Cardholder Confidentiality of Library Records Bulletin Board Public Pamphlet Distribution Displays Discussion Rooms Copyright Policy GOALS FOR FISCAL YEAR 2004 · Continue building project and open new public areas by July 1,2004. This includes: Monitor progress and budget Approve contracts for furniture and equipment Set calendar for moving Plan for opening events · Begin Library Strategic Planning process by setting a timeline, and approving a process and budget. · Respond as needed to challenging fiscal situation of the City, the County and the Friends Foundation · Communicate regularly with Council members and Council candidates regarding library issues and keep them well informed about library programs and services. · Meet at least once with other County Library Boards to discuss items of mutual interest. · Improve Board attendance at Friends Foundation events and show 100% support by the Board to the Annual Fund. · Advertise for tenants for leased space. Have signed leases by July 1,2004 · Continue to advocate for parking for library users and monitor situation when surface lot closes due to construction. · Monitor state and federal laws that may impact local public libraries. · Reviewlibrary policies as needed. PARKS AND RECREATION COMMISSION GENERAL RESPONSIBILITIES The Parks and Recreation Commission recommends and reviews policies, rules, regulations, ordinances and budgets relating to parks, playgrounds, recreation centers and cultural functions of the City, and makes such reports to the City Council as the Commission deems in the public interest. The Commission also exemises broad responsibility for the development of parks, recreation centers, playgrounds and cultural facilities to serve the City, including the creation and appointment of advisory groups to make studies. ACCOMPLISHMENTS IN FISCAL YEAR 2003 · Received copies of regular monthly reports from the Parks, Forestry, CBD, Recreation and Cemetery Divisions, providing the Commission with valuable insight into the daily operation of each division. · Received periodic reports from the Iowa City Parks and Recreation Foundation. · Received monthly reports from the Director on the progress of all-ongoing projects, construction, etc. · Conducted annual tour of parks and facilities. · Recommended City Council approves Recreation Division Fees and Charges proposed for FY04 and tentative proposals for FY05-06. · Recommended City Council accept, in accordance with the Neighborhood Open Space ordinance, open space in the following subdivisions: Wild Prairie Estates; Ruppert Hills. · Recommended City Council accept, in accordance with the Neighborhood Open Space ordinance, fees- in-lieu of land in the Donahue Subdivision · Reviewed and prioritized the department's proposed Capital Improvement Projects for FY2004-2007. · Reviewed the department's proposed FY04 operating budget requests. · Endorsed Southwest District Plan. · Recommended City Council approve funding through GO Bonds or other funding source for completion of parks and recreation master plan. · Recommended City Council approve use of TIF funds for public improvements specified in the Sand Lake Trail Project. · Continued efforts to acquire additional personnel to maintain and develop parkland, trails and open spaces, with emphasis on a Natural Areas Specialist. · Completion of cooperative project with Mid-America Energy and Iowa City Girls Softball to install scoreboards at Napoleon Park · Completion of the following projects: Hickory Hill parking lot off First Avenue; expansion of City Park rides and railroad track; tennis court relighting project at Mercer and City Park PLANS FOR FISCAL YEAR 2004 Completion of prairie planting portion of the Waterworks Park Project. · Completion of parking lot and trail connections at the north end in Waterworks Park. · Completion of City Park Pool Filtration Project. · Completion of University of Iowa Deeded Body Memorial at Oakland Cemetery. · Completion of cooperative project with Iowa City Kickers to install playground equipment at Iowa City Kickers Soccer Park. · Continue interaction with City Council and periodically schedule joint meetings regarding issues facing the Commission and Department. · Continue efforts to complete master plan for Parks and Recreation. Continue efforts to increase full-time staff in the Parks, Forestry and CBD Division. Continue efforts to improve the Commission's contact with the public. · Continue and enhance activities of the Parks and Recreation Foundation. · Continue the development of the soccer complex to address soccer needs for all age groups. · Continue commitment to and development of trail systems. · Determine improvements that can be made to parks with small amounts of money. · Continue efforts to strengthen relationships with the School District and Neighborhood Associations. · Continue working relationship with Friends of Hickory Hill Park and other groups to improve park facilities. · Development of neighborhood park in the MilledOrchard Neighborhood. PLANNING AND ZONING COMMISSION GENERAL RESPONSIBILITIES Act as the Zoning Commission of the City. Direct surveys and studies to be conducted and maps, plans, or plats to be made compliant with the City's Comprehensive Plan and zoning regulations. Recommend amendments and supplements to the City Council for the Comprehensive Plan, Zoning Chapter and Subdivision Regulations. Make recommendations to the City Council on development proposals, such as planned developments, subdivisions, street vacations and annexations. ACCOMPLISHMENTS IN FISCAL YEAR 2003 During FY03 the Planning and Zoning Commission held 22 formal meetings and 10 informal meetings. During the period of July 1,2002, to June 30, 2003, the Commission made the following recommendations to the City Council: Rezonings: 24 Recommendations for Approval 02-00011 07/18/02 Amended Preliminary OPDH-12 Site Plan for Lot 259 of Windsor Ridge Part 15, Glen Brook Condominiums, a 46-unit residential development at the intersection of Court Street and Camden Road. 02-00013 08/15/02 8.69 acres located north of Highway 1 and west of Miller Avenue from High Density Multi-Family Residential, RM-44, to Low Density Multi-Family Residential, RM-20; 1.45 acres from Community Commercial, CC-2, to Low Density Multi-Family Residential, RM-12; and 1.45 acres from Medium Density Single-Family, RS-8 to Community Commemial, CC-2. 02-00010 09/05/02 1.06 acres located on the west side of First Avenue south of Stuart Court from Low Density Multi-Family, RM-12, to Sensitive Areas Overlay Low Density Multi-Family, OSA-12. 02-00015 09/05/02 6.6 acres located on St. Clement's Alley south of Dodge Street from Low Density Multi-Family, RM-12, to Interim Development Single Family Residential, ID-RS. 02-00019 11/07/02 5.6 acres located at 1520 N. Dubuque Road from Low Density Single Family Residential, RS-5, to Sensitive Area Overlay, RS-5/OSA. 02-00018 11/21/02 A 3-lot subdivision located at Highway 1 and Ruppert Road, from Medium Density Multi-family, RM-20, to Sensitive Areas overlay and Planned Housing Development Overlay, RM-20/OSA/OPDH. 02-00024 01/16/03 Amendments to the Peninsula Neighborhood OPDH Plan, including amendments to the Development Code and Regulating Plan. 02-00023 01/16/03 1.6 acres located at 1828 Lower Muscatine Avenue from Community Commercial, CC-2, to Public, P. 02-00020 02/06/03 2.8 acres located on the east side of Heinz Road east of Paddock Boulevard from Factory Built Housing Residential Zone, RFBH, to Planned Development Housing Overlay 12, OPDH-12, and recommendation of an OPDH plan for Saddlebrook Addition Part 2, for 26 townhouse style dwelling units. 03-00007 02/06/03 Block 67, Iowa City Original Town Plat, from Central Business Service Zone, CB-2, to Central Business Support Zone, CB-5. 02-00021 02/20/03 6,000-square feet located at 130 North Dubuque Street from Central Business Service Zone, CB-2, to Central Business Support Zone, CB-5. 02-00022 02/20/03 Amended a Planned Development Housing Overlay, PDH-8, for Windsor Ridge, Part 12, Lot 255, a 7.93-acre development located at Coud Street and Arlington Drive. 03-00005 02/20/03 Properties along the following streets o Iowa Avenue, Washington Street and College Street between Van Buren Street and Muscatine Avenue; Burlington Street between Summit Street and Muscatine Avenue; and Johnson Street, Dodge Street, Luoas Street, Governor Street, and Summit Street between Iowa Avenue and Burlington Street - from Neighborhood Conservation Residential, RNC-12 and RNC-20, High Density Multi-Family Residential, RM-44, and Medium Density Single Family Residential, RS-8, to Conservation District Overlay, RNC-12/OCD, RNC-20/OCD, RM-44/OCD, and RS-8/OCD. 03-00001 02/20/03 Designated the property at 30 South Governor Street as an Iowa City Historic Landmark. 03-00002 02/20/03 Designated the property located at 802 Washington Street as an Iowa City Historic Landmark. 03-00003 02/20/03 Designated the property located at 726 Iowa Avenue as an Iowa City Historic Landmark. 03-00004 03/20/03 Combined the Longfellow Historic District and the Moffit Cottage Historic District into one historic district named the Longfellow Historic District. 03-00009 04/03/03 2.21 acres located at the southeast corner of Meadow Ridge Lane and North Dubuque Street from High Density Single-Family Residential/ Sensitive Areas Overlay, RS-12/OSA, to Planned Development Housing Overlay, RS-12/OSNOPDH, and an amendment to the Sensitive Areas Development Plan to allow the development of 13 townhouse style units in addition to an existing single family house. 03-00013/ 05/01/03 150 acres located east of Highway 218, west of the Iowa City Airport and 01-00017 north and south of Highway 1 from County CH, C2, R1A, RS, & A1 to Public, P, Highway Commercial, CH-l, Intensive Commercial, C1-1 and Interim Single-Family Residential, ID-RS. 03-00012 05/01/03 1.10 acres of property located on the east side of South Dubuque Street and south of Court Street from Central Business District Service, CB-2, to Planned High Density Residential, PRM. 03-00010 05/01/03 6.91 acres located at 1515 North Dubuque Road from Medium Density Single-Family, RS-8, to Low Density Single-Family, RS-5. 03-00014 05/01/03 6.92 acres located west of Arlington Drive and Cumberland Lane from Interim Development, ID-RS, to Low Density Single-Family, RS-5. 03-00016 05/15/03 Amendments to the Peninsula Neighborhood Code and Regulating Plan, OPDH Plan. 03-00018 06/05/03 5.69 acres located on the west side of Mormon Trek Boulevard from Low Density Single-Family Residential, RS-5, to Low Density Multi-Family Residential, RM-12. Subdivisions: 9 Recommendations for Preliminary Plat Approval 02-00018 11/07/02 Lewis Addition, a 5.6-acre, 4-lot subdivision rocated at 1520 North Dubuque Road. 02-00021 11/21/02 Recommended approval of a 3-lot subdivision with one outlot dedicated to the City as open space, located at Highway 1 and Ruppert Road. (final?) 20 03-00003 03/20/03 Windy Meadows Addition, a 13.43-acre, 2-lot residential subdivision with two outlots located in Fringe Area C, outside the growth area at 3125 Rohret Road SW. 03-00005 04/17/03 Galway Hills, Pads 7, 8, and 9, a 19.01-acre, 43-1ot subdivision located at Dublin Drive. 03-00006 04/17/03 Hollywood Manor, Part 8, a 6.35-acre, 22-1ot residential subdivision located on the west side of Sycamore Street. 03-00007 04/17/03 Harney's Homestead, a 13.5-acre, 2-lot residential extraterritorial subdivision located in Fringe Area A on the south side of 320th Street east of Prairie du Chien Road. 03-00002 05/01/03 Donahue Subdivision, a 6.91-acre, 2-lot residential subdivision located at 1515 North Dubuque Road. 03-00013 05/01/03 Highland Woods, a 6.92-acre, 11-lot residential subdivision located west of Arlington Drive and Cumberland Lane. 03~00023 06/19/03 Pine Ridge Addition, a resubdivision of Lots 17, 18, 19, and 20 of Meadow Ridge Part Two, a 2.21-acre, 2-lot subdivision located at the southeast corner of Meadow Ridge Lane and North Dubuque Street. Subdivisions: 19 Recommendations for Final Plat Approval 02-00013 09/05/02 Village Green, Part XXII, a 9.31-acre, 24-1ot residential subdivision located north of Wellington Road and west of Scott Boulevard. 02-00014 10/03/02 Windsor Ridge, Part 16, a 6.94-acre, 5-lot residential subdivision located at the intersection of Ashford Place and Camden Road. 02-00017 10/03/02 Silvercrest Residential Community, Part 2, a 12.17-acre, 8-lot subdivision located south of American Legion Road and east of Scott Boulevard. 02-00019 11/07/02 Whispering Meadows Part Three, a resubdivision of Whispering Meadows Part Two Lots 139~156, a 26.14-acre, 18-1ot residential subdivision located south and west of Whispering Meadow Drive. 02-00022 12/05/02 Recommended approval of an application for a 26.74-acre, 4-lot subdivision with four outlots located in the Public/Intensive Commercial zone on the south side of Ruppert Road be approved subject to the approval of legal papers prior to Council consideration. 02-00024 01/16/03 Hearthside Refuge, a 5.6-acre, 4-lot residential subdivision located at 1520 N. Dubuque Road. 02-00025 01/16/03 Ruppert Hills, a 22.92-acre, 4-lot residential subdivision located on the north side of Highway 1 West. 02-00028 01/16/03 Windsor Ridge Part 17A, a 2.84-acre, l-lot residential subdivision located at the intersection of Ashford Place and Camden Road. 02-00027 01/16/03 Amendments to the Final Plat of the Peninsula Neighborhood First Addition, an 11.99-acre, 33-1ot subdivision located at the west end of Foster Road. 03-00007 04/17/03 Harney's Homestead, a 13.5-acre, 2-lot residential extraterritorial subdivision located in Fringe Area A on the south side of 320th Street east of Prairie du Chien Road. 03-00002 05/01/03 Donahue Subdivision, a 6.91-acre, 2-1or residential subdivision located at 1515 North Dubuque Road. 2! 03-00012 05/01/03 Hollywood Manor, Pad 8, a 6.36-acre, 22-1ot residential subdivision located on Wetherby Drive south of Burns Avenue. 03-00010 05/01/03 Windy Meadows Addition, a 13.43-acre, 2-1or subdivision located at 3125 Rohret Road. 03-00015 05/01/03 Recommended amending the Manufactured Housing Site Plan for Saddlebrook, Pad 2, to revise the intersection of Shire Lane and Paddock Circle located on Heinz Road south of Highway 6. 03-00008 05/15/03 Peninsula Neighborhood, Part 2, a 9.01-acre, 35-1ot subdivision located on Foster Road. 03-00017 05/15/03 Galway Hills, Part 7, a 10.98-acre, 16-1ot subdivision located on Dublin Drive. 03-00016 05/15/03 Windsor Ridge Part 18A, a 3.66-acre, 2-lot subdivision located on Camden Road north of Court Street. 03-00022 6/19/03 Highland Woods, a 6.92-acre, 10-lot residential subdivision located west of Cumberland Lane. 03-00025 6/19/03 Pine Ridge Addition, a resubdivision of Lots 17, 18, 19,and 20 of Meadow Ridge Part Two, a 2.21-acre, 2-lot subdivision located at the southeast corner of Meadow Ridge Lane and North Dubuque Street. Vacations: 6 Recommendations for Approval 02-00004 08/15/02 Submitted by The University of Iowa to vacate the 100 block of West Harrison Street, an extended portion of West Harrison contiguous with the Front Street right-of-way, Harrison Street west of Front Street to its termination at the Iowa River, the easterly half of the 100 block of West Prentiss Street, and the arrey in Block 5 of the County Seat Addition. 02-00002 08/15/02 Submitted by the CRANDIC Railway Company to vacate portions of Front Street and Prentiss Street. 02-00003 08/15/02 Submitted by the University of Iowa to vacate the south 295 feet of Grand Avenue Court. 02-00005 10/03/02 Submitted by Kathleen Steve to vacate the northern 2 feet of Benton Street beginning 60 feet east of Gilbert Street and ending at Maiden Lane. 02-00007 11/07/02 Submitted by Mercy Hospital for the vacation of the east to west alley in Block 27 of the Original Town Plat. 02-00008 12/19/02 City-initiated to vacate 3.62 acres of portions of Madison Street, Davenport Street and Bloomington Street rights-of-way adjacent to the old Iowa City Water Plant site. Annexations: 1 Recommendation for Approval 03-00001/ 05/01/03 150 acres of property located east of Highway 218, west of the Iowa City 01-00004 Airport and north and south of Highway 1. Fringe Area Rezonings: 3 Recommendations for Approval 02-00007 07/18/02 11.35 acres located in Fringe Area C at 3125 Rohret Road SW from A1 (9.75 acres) and RS (1.6 acres) to Low-Density Singre-Family Residential, RS-5. 02-00012 10/03/02 Recommended the Council send a letter to the Johnson County Board of Supervisors finding that the proposed rezoning is in conformance with the Fringe Area Agreement and therefore recommended approval provided that an agreement be reached with the properly owner regarding the construction of turning lane/deceleration lane improvements to Herbert Hoover Highway necessary to serve future development on this property, prior to it being rezoned to CP2, Planned Commercial. 03-00001 03/06/03 Recommended the Council send a letter to the Johnson County Board of Supervisors finding that the proposed rezoning meets the technical requirements and the spirit of the Fringe Area Agreement and therefore recommend approval of the proposed rezoning. Fringe Area Subdivisions: 1 Recommendation for Approval 02-00020 11/07/02 Kennedy Subdivision, a 40.2-acre, 3-lot residential subdivision located in Fringe Area C southwest of the intersection of Dane Road SW and Osage Street SW. Code Amendments: 4 Recommendations for Approval -- 08/01/02 To amend 14-6H-1, General Industrial Zone, to allow repair of commercial and industrial trucks as a provisional use. -- 10/03/02 To amend 14-6U-7, Violations and Penalties, to provide that a penalty of $250 be assessed against the property owner/tenantJlandlord for the first offense, $500 for the second violation, and $750 for the third violation. -- 10/17/02 Recommended to approve amendments to the Zoning Code, Sensitive Areas Ordinance, regarding requirements for Sensitive Areas Overlay Rezoning and Sensitive Areas Site Plans. -- 06/05/03 To allow utility substations as provisional uses or special exceptions in the Office Research Park, ORP, zone, and allow the Board of Adjustment to reduce the minimum lot size for a utility substation in the ORP zone if cedain conditions are met. Comprehensive Plan: 2 Recommendations for Approval -- 08/15/02 Southwest District Plan for the area located generally south of Melrose Avenue, West of the iowa River, North of Highway 1 and East of the Iowa City Landfill. -- 01/16/03 Addition to the Comprehensive Plan - the updated Arterial Street Plan. Miscellaneous: -- 08/15/02 Recommended the City Council ensure that the easement to the river be maintained, access to the river through Harrison and Prentiss Streets be maintained, improvements up and down the river be made, and a sidewalk be installed along the upper part of the bank as part of the compensation for VAC02-00004. -- 10/17/02 Recommended that signage be made of durable plasticized cardboard in a metal frame notifying the public of an application be placed on a property immediately upon receipt of an application for a sensitive areas site plan. -- 02/06/03 Recommended that Staff make updates to the Zoning Code regarding the regulation of childcare homes. - 04/03/03 Recommended City Council approve funding for reconstruction of the Foster Road / Dubuque Street intersection and the placement of a traffic light at said intersection within the next ClP fiscal year. -- 04/03/03 Recommended to Council that the Highway 6 Commercial Urban Renewal Plan conforms with the Iowa City Comprehensive Plan. -- 04/03/03 Recommended to Council that Amendment #1 of the Sycamore and First Avenue Urban Renewal Plan conforms with the Iowa City Comprehensive Plan. -- 04/03/03 Recommended to Council that the RS-5 residential area of Amendment #1 of the Sycamore and First Avenue Urban Renewal Plan does not conform with the Comprehensive Plan and should be removed from the district. -- 05/01/03 Recommended amending the South Central District Plan to change the future land use designation from Office Park/Commercial to Intensive or Highway Commercial for property generally located east of Mormon Trek Boulevard. PLANS FOR FISCAL YEAR 2004 · Complete rewrite of Zoning, Subdivision and Site Plan Codes, · Begin Central District Plan. · Review zoning and subdivision projects. POLICE CITIZENS REVIEW BOARD GENERAL RESPONSIBILITIES Established in 1997, the Iowa City Police Citizens Review Board (PCRB) consists of five members appointed by the City Council. The PCRB has its own legal counsel. The Board was established to assure that investigations into claims of police misconduct are conducted in a manner that is fair, thorough, and accurate, and to assist the Police Chief, the City Manager, and the City Council in evaluating the overall performance of the Police Department by reviewing the Police Department's investigations into complaints. The Board is also required to maintain a central registry of complaints and to provide an annual report setting forth the numbers, types, and disposition of complaints of police misconduct. It may recommend that the City Council hold public forums and/or hearings designed to encourage citizens to provide information, recommendations, and opinions about police policies, procedures, and practices. To achieve these purposes, the Board complies with Chapter 8 of the Iowa City Code and the Board's By-Laws and Standard Operating Procedures and Guidelines. ACTIVITIES AND ACCOMPLISHMENTS FOR FISCAL YEAR 2003 Meetings The PCRB holds monthly meetings on the second Tuesday and special meetings as necessary. This year the Board held 13 meetings, each lasting one to three hours. Two meetings were cancelled due to lack of a quorum and rescheduled to a later date. ICPD Policies/Procedures/Practices Review by PCRB The ICPD regularly provides the Board with monthly Use of Force Reports, Internal Investigation Logs, Demographic Reports and various Training Bulletins. The Department also provided various General Orders for the Board's review and comment. A senior member of the Police Department routinely attends the open portion of the PCRB meetings, and is available for any questions Board members have regarding these reports. In January 2003, the Board was requested by the City Manager to review the ICPD Traffic Stop Policy, General Order #99-07. The Board concluded that while generally sound, GO#99-07 is deficient in one area, I.E., how to respond in situations where the motorist fails to obey the orders or commands of an officer pursuant to a traffic stop. The Board recommended that clear and specific guidelines be provided for situations where an officer's request or command is not honored and suggested this be addressed in the Standard Operating Guideline, the General Order or both. Training addressing these situations was also recommended Presentations Two presentations were made to service organizations by Board members using the PCRB videotape which is intended to (1) inform and engage the citizens of Iowa City regarding the origin, role, and function of the PCRB, and (2) explore some of the issues that surround the PCRB. Members One member of the Board, William Hoeft, resigned and a new member, David Bourgeois, was appointed to replace him. Candy Barnhill was also appointed to the board on June 24 to serve a 4-yr term beginning September 1, 2003. The Board recommended and the City Council approved a change in Article 5 of the PCRB by-laws. The Board also requested the City Council remove a member for excessive absences and Council approved the removal. Complaints Number and Type of Allegations Seven complaints were filed during the fiscal year July 1, 2002 - June 30, 2003. Four public reports were completed during this fiscal period, and one complaint was summarily dismissed as required by City Code, Section 8-8-3 D and 8-8-3 E. The complaint was not filed within 90 (ninety) days of the alleged misconduct. The four completed public reports involved 9 allegations. Allegations Complaint #02-01 1. Discourteous behavior on duty. 2. Failure to provide for the safety and protection of an arrested person. 3. Excessive use of force. Complaint #02-02 1. Rude and disrespectful behavior on the part of the officer involved. 2. Officers used unreasonable or unnecessary force to gain the Complainant's compliance, and handcuffed his wrists so tightly as to cause injury 3. Rude and disrespectful behavior towards the bar proprietor on the part of the officer involved. Complaint #02-03 1. Officer A's actions toward the mother of a small child were inappropriate. Complaint #02-04 1. Officer A made an inappropriate contact with the complainant because her daughter had urinated in some bushes in the Pedestrian Mall. 2. Officer A made an improper referral to DHS concerning the Complainant's parenting of her daughter. Complaint #03-03 Complaint summarily dismissed. Level of Review The Board decided, by simple majority vote, the level of review to give each report, selecting one or more of the six levels specified in the City Code per complaint: Level a On the record with no additional investigation 4 Level b Interview or meet with complainant 0 Level c Interview or meet with named officer 0 Level d Request additional investigation by Chief or City Manager, or request police assistance 0 in the Board's own investigation Level e Board performs its own additional investigation 1 Level f Hire independent investigators 0 Complaint Resolutions The Police Department investigates complaints of misconduct by police officers. The Police Chief summarizes the results of these investigations and indicates in a report (the ChieFs Report) to the PCRB whether allegations are sustained or not sustained. (If complaints are made against the Chief, the City Manager conducts the investigation and prepares and submits the reports.) The Board reviews both the citizen's Complaint and the Chief's Repod and decides whether the allegations should be sustained or not sustained. The Board prepares a report for the City Council. None of the 9 allegations listed in the four complaints for which the Board reported were sustained. The Board made comments and/or recommendations for improvement in police policy, procedures, or conduct in one of the reports: Complaint #02-01 · Ordinance #01-3976 requires the Board to give deference to the Police Chief's or City Manager's Report because of the Police Chief's and City Manager's professional expertise. The Board may recommend that the Police Chief or City Manager reverse their finding only if: (a) the findings are not supported by substantial evidence, (b) the findings are unreasonable, arbitrary or capricious, or (c) the findings are contrary to a Police Department policy or practice or federal, state or local law. In the current case the Board concluded they must sustain the Chief's conclusion regarding allegation #2, but felt some uneasiness in doing so. The uneasiness stems from the "substantial evidence" requirement. In the current case there is no disagreement regarding whether or not the complainant was in the custody of the officer or whether the injuries resulted from the officer's actions. At issue is whether the injury was inevitable er whether it could have been prevented without jeopardizing the Officer A's control over the subject. There is not a great deal of information that bears on this issue. There is, the Board believes, a preponderance of evidence to support the contention that the Complainant offered resistance to Officer A of a verbal and physical nature. Was this resistance sufficient to require the complainant to be placed on the ground to retain control? The decision of Officer A was "yes, it was necessary." This decision is supported by the Chief's Repeal. Was the resistance sufficiently strong that Officer A could not have guided the Complainant to the ground without causing injury? Officer B did not appear to feel that the resistance was great enough to require his assistance nor did Officer A request it. The Board believes that there is no information in the Chief's Report that bears directly on this question. The Complainant was handcuffed with his hands behind the back making it obvious that if he were taken, placed or directed to the ground face forward without some support he would have a high probability of injury. The Board is required to rely on the Chief's expertise unless there is a lack of substantial evidence to support his conclusion. The Board feels substantial evidence is lacking that the injury to the complainant was beyond Officer A's control, but the Board also feels that there is insufficient evidence that the injury was the result of indifference, negligence or malice. Hence, the Board's conclusion that the allegation #2 was not sustained. The Board is concerned that when arrested individuals are substantially unable to protect themselves (as when handcuffed with their arms behind them) officers be sensitized to the possibility that this vulnerability could result in serious injury when efforts to control the subject are implemented. The Board recommends this topic be addressed in training if it is not already being done. Name-Clearing Hearings The ordinance requires that the Board not issue a report critical of the conduct of a sworn officer until after a name-clearing hearing has been held. During this fiscal period, the Board scheduled one name-clearing hearing. The Officer waived the right to the hearing and did not attend. Mediation Officers and complainants are notified by mail that formal mediation is available to them at any stage in the complaint process before the Board adopts its public report. All parties involved must consent to a request for mediation. No mediations were convened this year. Complaint Histories of Officers City ordinance requires that the annual report of the PCRB must not include the names of complainants or officers involved in unsustained complaints and must be in a form that protects the confidentiality of information about all parties. Complaints were filed against four officers in the four complaints this report covers. One officer was named in two; the rest were each named once. ICPD Internal Investigations Logs The Board reviewed the quarterly ICPD Internal Investigations Log, provided by the Chief of Police. Complainant Demographics The following is demographic information from the five complaints reported on in this fiscal year. Because complainants provide this voluntarily, the demographic information is incomplete. Category/Number of Complainants ('1 complaint was filed by 2 individuals) ARe: National Orif~in: Color: Under 21 0 US 3 White 2 Over 21 3 Unknown 1 Olive 1 Unknown 1 Unknown 1 Sexual Orientation: Gender Identity: Sex: Heterosexual 3 Female 1 Femare 1 Unknown 1 Male 2 Male 2 Unknown 1 Unknown 1 Marital Status: Relif:lion: Mental Disability: Single 3 Christian 1 No 1 Married 0 Unknown 3 Aspergens Syndrome 1 Unknown 1 ADHD 1 Unknown 1 Physical Disability: No 3 Unknown 1 PUBLIC ART ADVISORY COMMITTEE GENERAL RESPONSIBILITIES The Public Art Advisory Committee was formed in 1997 after the City Council established the Iowa City Public Art program initiated by the Arts/Business Partnership of the Iowa City Area Chamber of Commerce. The first meeting of the Committee was in 1998. The Committee is comprised of seven members who represent art professionals, the general community and City departments engaged in projects in which public art may be incorporated. The Committee was charged with developing the Iowa City Public Art Program, including by-laws for the Committee and procedures for the commissioning, procurement, maintenance, and deaccessioning of public art. ACCOMPLISHMENTS IN FISCAL YEAR 2003 · Developed a methodology/procedure to address proposals brought to the Committee by the public. · Proposed RFP for commission of a sculpture for the Water Plant site. Project rejected by Council. · Worked with the Iowa City Noon Lions Club and sculptors Doris Parks and Steve Maxon on the completion and installation of the Irving Weber sculpture on Iowa Avenue. · Arranged with Arts ala Carte for a "human sculpture" for the Iowa Sculptors' Showcase during Arts Fest in June 2003. Anderson sculpture planned for the site withdrawn by artist. · Initiated a new call for the 2003-2004 Iowa Sculptors' Showcase. · Initiated and implemented the Poetry in Public project in City buses and in the downtown kiosks. · Formed Neighborhood Art Subcommittee of the Neighborhood Council, developed neighborhood art program procedures and created a video to stimulate discussion of art in neighborhoods. · Continued to work with the Northside, Goosetown, Longfellow and Wetherby neighborhoods on neighborhood art project decision-making · Developed the Public Art Program web page, including illustrations of the Iowa City Public Art Program holdings and the Iowa Ave Literary Walk booklet. · Updated Iowa Avenue Literary Walk booklet and set up sale of booklets in local bookstores. · Promoted Literary Walk on City buses. PLANS FOR FISCAL YEAR 2004 · Complete design work and preparation for installation of the art components of the Court Street Transportation Center. · Complete the acquisition and placement of art in at least four neighborhoods by the end of FY05. · Develop a liaison with The University of Iowa Arts Program. · Support local publicart projects. · Solicit and install a sculpture by an Iowa artist for the 2004-2005 Iowa Sculptors' Showcase in conjunction with the Iowa Arts Fest in June 2004. · Evaluate and explore electronic and other sources of surveying community opinion regarding Public Art. · Publish and distribute maps of current inventory of public art in collaboration with others, such as the Cultural Alliance and the CVB. · Complete second year of Poetry in Public, including competition for general public and school district students. · Evaluate and solicit various alternative funding sources to increase program revenue. · Develop a "themed street art" program and secure necessary funding. REVIEW, BOARD OF GENERAL RESPONSIBILITIES The Board of Review is established and governed by the Code of Iowa, Chapters 441.31 to 441.44, for the purpose of equalizing assessments by raising or lowering individual assessments as established by the Assessor. The Board also makes the final rulings each year on exempt properties. The Iowa Department of Revenue & Finance issues to the Board of Review a manual to guide them in their work, along with forms for the original meeting, daily meetings, and the final meeting. The Board must also file a report on their session with the State Director of Revenue & Finance within 15 days of adjournment. The Board's meetings are subject to the open meetings law. The Board also must include in their written notice to the petitioner the specific reasons for their actions. ACCOMPLISHMENTS IN FISCAL YEAR 2003 The following is a report on the activities of the Iowa City Board of Review since adjournment on May 28, 2002. The Iowa City Board of Review met on 11 days during the period of May 1 to May 30, 2003. The Board received a total of 150 petitions. These have been broken down into classification along with their outcome and are listed below. 100 Residential 52 Upheld 48 Denied 50 Commercial 27 Upheld 23 Denied 150 Total 79 Upheld 71 Denied In addition to these 150 petitions, the Board reduced three residential properties at the request of the Assessor. These were due to comparable properties that were changed by the Board. By the filing deadline of June 20, 2003, nine commercial property owners have filed appeals in District Court. The last remaining court case from 2000 was dropped during FY03. Two cases from 2001 were settled, two were dropped, and there is one case yet to be tried. One court case from 2002 was settled and five cases remain to be tried. PLANS FOR FISCAL YEAR 2004 Since the Board of Review hears only protests brought to them by others, there is no way to predict the amount of work for next year. But, because next year is not a reassessment year, the workload is expected to be much lighter than the session just finished. SENIOR CENTER COMMISSION GENERAL RESPONSIBILITIES During fiscal year 2003 the Senior Center Commission, established by the City Council, was composed of nine members with renewable three-year terms. Six Commission members were appointed by the City Council and three by the Johnson County Board of Supervisors. Duties and powers of the Commission include serving in an advisory role to the City Council and Board of Supervisors with regard to the needs of the Senior Center. Commission members make recommendations with regard to policies and programs and join staff and other interested persons in seeking adequate financial resources for the operation of the Center. They encourage full participation of senior citizens in Center programs and activities and work to ensure that the Center is well integrated into the community. Commissioners encourage partnering with other organizations to meet the needs of senior citizens, serve in an advocacy role with regard to the needs of senior citizens; and assist the City Manager in the evaluation of personnel. ACCOMPLISHMENTS IN FISCAL YEAR 2003 · Accepted notification from the Johnson County Board of Supervisors of their intent to withdraw from the city/county 28E Agreement that related to the operation and funding of the Senior Center effective June 30, 2003. This action resulted in a permanent reduction in operational funding and the resignation of all county appointees to the Commission effective June 30, 2003. · Met with the Board of Supervisors to discuss options for continuing with a cooperative approach to Center funding and governance. · Met with the City Councils of Iowa City, North Liberty, and Coralville to discuss cooperative approaches to Center funding and operations. · Approved a proposed FY04 operational budget that was approximately 9% less than the previous year. · Met with staff, participants, Center advisory committee members, consultants, and experts in the field of aging to gather and process opinions and information focusing on the Center, its funding, and its future. · Participated in professionally facilitated comprehensive goal setting sessions. · Invited Constance Todd, Director of the National Institute of Senior Centers, a sub-unit of the National Council on the Aging, to meet with Center participants and participate in Commission goal setting sessions. · Developed a comprehensive proposal titled Planning for Change: FY04 Funding, Operational and Program Changes at the Iowa City/Johnson County Senior Center. The proposal outlined shod and long-term financial, program and operational plans intended to reduce spending, generate sufficient revenue to balance the Center's current and future operational budget, and promote participation. · Encouraged participants, members of the Center's Participant, Volunteer and Program Advisory Committees, and community groups and members to review, discuss, and make recommendations related to proposed changes in funding and operations outlined in the Planning for Change: FY04 Funding, Operational and Program Changes at the Iowa City/Johnson County Senior Center. Responded to recommendations and incorporated changes in the proposal. · Submitted Planning for Change proposal to the Iowa City City Council for approval and supported staff efforts to implement the policies outlined in the document. The proposal included recommendations for such things as the use of membership fees as a form of participant cost sharing and the implementation of a Center Contributorfundraising program to support the operational budget. Other recommendations included, but were not limited to, a new program format intended to expand participation, increased use of off-site locations for programming, expanded hours of operation, and the implementation and promotion of a financial assistance program to help Iow-income participants with membership, parking and class fees. · Supported expansion of the electronic door access system. · Monitored door replacement on the north side of the building and the completion of exterior waterproofing of the building. · Participated in the dedication of the landscaping project spearheaded by Commissioner Betty Kelly in memory of her late husband and former Commission member William Kelly. · Approved the use of Gift Fund money to promote participation and to purchase a treadmill, airdyne bicycle, and video projection unit. · Developed and approved a lease with Elder Services, Inc. for the operation of the nutrition program. · Sent Commission representatives to monthly meetings of City Council and County Board of Supervisors to provide Senior Center issues, activity, and program updates. · Wrote editorials for local newspapers highlighting Senior Center issues and a monthly column reporting on Commission activities for Senior Center Post. · Encouraged participation of the Participant, Volunteer and Program Advisory Committees in decisions related to the future operation of the Senior Center. · Continued to support Senior Center padicipation in community activities and collaborative programming. · Represented the Senior Center at community events such as the Johnson County Fair. · Recognized staff efforts in coordinating 491 volunteers who gave 26,560 hours of work to support Senior Center programming between January 1,2002 and December 31, 2002. · Organized or suppoded special events such as the 2002 Volunteer Recognition and the Senior of Distinction program honoring Rachel Dennis as the 2003 Senior of Distinction. · Encouraged Gift Fund donations and fundraising efforts such as the annual quilt raffle and the ongoing efforts of the Senior Center Quilting volunteers and Dollar a Month Club donations. PLANS FOR FISCAL YEAR 2004 · Develop, approve and submit to the City Council of Iowa City for final approval revised Commission by- laws and a proposed Council Resolution restructuring the membership of the Commission. Both the by- laws and proposal will reflect changes resulting from the dissolution of the city/county 28E Agreement related to the funding and operation of the Center. · Attempt to revive discussions with the Johnson County Board of Supervisors and estabrish a stable and cooperative approach to the county's financial support of the Center's operational budget. · Monitor the effect and effectiveness of the recommendations included in Planning for Change: FY04 Funding, Operational and Program Changes at the Iowa City/Johnson County Senior Center. · Review and update the Operational Handbook. Revise, develop and approve new policies as needed in order to incorporate the funding and operational changes approved in FY03. · Continue to explore and evaluate new funding sources and revenue generating measures. · Investigate the feasibility and long-range financial benefits of participating in the Community Foundation of Johnson County. Evaluate information and initiate appropriate action. · Support the work of the Participant, Volunteer and Program Advisory Committees in generating meaningful participant and community input into the operation of the Senior Center. · Continue to support Senior Center participation in community activities that promote recognition of the Center as a valuable downtown resource for seniors and other members of Johnson County. · Continue to promote efficient building usage through analysis and reallocation of available building space. · Further facilitate open lines of communication between Senior Center Commission, staff, and participants. TELECOMMUNICATIONS COMMISSION GENERAL RESPONSIBILITIES The Iowa City Telecommunications Commission (ICTC) is a city commission comprised of five Iowa City residents and is mandated to facilitate and to regulate the smooth and effective development and operation of the City's Broadband Telecommunications Network (BTN), the City's cable television system, as well as advise on telecommunications related matters. The Commission makes its recommendations to City Council in matters pertaining to the BTN, resolves disputes about the operation of the BTN, conducts periodic evaluations of the BTN operation, and in general facilitates BTN use by the citizens of Iowa City, which includes the promotion and facilitation of the access channels and community programming. ACCOMPLISHMENTS IN FISCAL YEAR 2003 · Completed Triennial Review of cable company. · Oversaw and made recommendations to Council in the process that found the cable company in violation of the franchise agreement and then the resulting settlement agreement. · Recommended to Council renewal of three-year contract with PATV. · Monitored City rate increase challenges to the FCC concerning the cable company's basic service tier rate increase. · Assisted in the development of a cable TV drop audit agreement to test system integrity. · Oversaw development of City Channel 4 revised Cablecast Guidelines. · Reviewed subscriber complaints that were reported by the Cable TV Administrator. · Reviewed the Cable Division's budget. · Continued oversight of the Community Television Service (CTS) Community Programming effort, a service offered through the Cable TV Division, which produces video programming for nonprofit organizations. · Monitored developments in state legislation, the FCC, and the courts that were cable TV and telecommunications related that could affect Iowa City. · Continued overseeing the allocation of local programming fee funds (pass-through money) to benefit all local access channels and providers. Funding proposals are made by the Community Television Group (CTG), a group representing all the access channels, and the Senior Center to the ICTC. · Received monthly programming and progress reports from City Channel 4, InfoVision Channel 5, Library Channel 10, Public Access Channel 18 (PATV), Educational Access Channel 21 and SCTV. PATV had 573 new locally produced programs cablecast and 965.5 hours of new programs cablecast on Cable Channel 18. PATV also had 57 workshops in the last year and 113 people certified. PATV had 745 camcorder checkouts and 1,626 hours of studio usage and 2,745 hours of editing usage. During the last fiscal year, the Media Unit and Community Television Service (CTS) devoted over 3,000 hours to programming, production and service activities. In FY03, 385 new programs were produced or obtained for City Channel 4 with a combined total of 420+ hours of new program cablecast time. Of these, the CTS was responsible for 33% of new City Channel 4 programming produced or obtained. City Channel 4's total cabiecast time of programming in FY03 was 6,997 hours and 53 minutes. Service events, including equipment checkout and set up, tape dubbing, equipment troubleshooting, consultations, etc., demonstrated a significant change. Service activities performed by the Cable TV Division, though slightly up in total number at 128 events, fell in relation to other activities from 21% to only 5% of all activities performed. Tape dubbing accounted for almost 61% of all service activities, requiring over 100 hours of staff time and producing a total of 386 tape dubs. The Community Television Service's Community Programmer, supervised and assisted through the Cable TV Division, produced 124 programs for 46 nonprofit community organizations last year. Organizations served included AARP, the Make A Wish Foundation, Second Sunday Writer's Group, the Iowa City Foreign Relations Council, various Iowa City neighborhood associations, the Johnson County Historical Society, the Iowa City Federation of Labor and the Iowa City Area Chamber of Commerce. InfoVision served up 15,000 categories of information to more than 6,000 callers. InfoVision staff created a website for the Cable TV Division that includes a BBS. InfoVision updates 800 pages of information per month. InfoVision has developed a public/private partnership with the Community News Advediser. As a result, lnfoVision provides an up-to-date community calendar on a weekly basis. The Library continues to convert its videotape collection to DVD and prepare for its new media production facilities in the new library. In terms of programming highlights, the Library has produced 167 programs in the last year, cablecasts 600 programs per month and has produced such programs as the "Women and Money" series, the "Gardening Forums," the "Intellectual Freedom Festival," "People Who Change Lives Lunch," two new local historical series, "One of a Kind," and a number of other series such as "Off the Shelf" and "People and Places." The Educational Channel produced 99 programs in the last year including School Board meetings, DPO meetings, graduation programs, and arts programs among others. The schools cablecast a total of 3,850 hours over the last year. SCTV continues to produce a variety of programs with volunteers that are shown on a number of local access channels. PLANS FOR FISCAL YEAR 2004 · Oversee refranchising process. · Continue to receive and review reports from the Cable TV Division, the local access channels, the CTS, and the Senior Center. · Attend PATV meetings. · Continued oversight and facilitation of community programming services (CTS) and recommend allocation of local programming fees (pass-through) funds as well as franchise fee usage to Council. IP9 PATV Board of Directors Meeting Thursday, June 19, 2003 7:00 PM PAW- 206 Lafayette Street 1. Called to order. Meeting begins at 7:06PM Present: John C., Jack E, Sing L., Steven N., Tom N, Mike P., Phil P. and Director Rene P. Also present from the public are Ellie Armour and Pharon Lundquist. 2. Consent to agenda: Unanimous 3. Approval of minutes: One change is lhe date of the March minutes to 3-20-03 Sing L. moved to approve the minutes as amended, John C. 2nd the motion and March minutes approved. Phil P. moved to approve the May minutes and Jack F. 2nd. Unanimous vote to approve May minutes. 4. Old Business: A. John C. moved and Sing L. 2nd to accept Carrie VVatson to the Board of Directors following a review of her completed application form which was presented at this meeting. The vote was unanimous. B. Ellie Armour, PR intern came to talk to us. Also Pharon Lundquist, a senior English major graduating in December and taking the PR internship for PA'fY. 5. Short Public Announcements: In the 2nd weekend in September the Interns are going to coordinate with "The Missing Peace" art gallery to continue the "South Side Iowa City Festival" which is a tradition with "The Missing Peace" art gallery and other community organizations in the area. ' 6. New Business: A. Rene P. mentioned there is a plan for the Board to be coordinating the talent for the telethon fundraiser. B. We also have a production intern (Spencer Gillis) who is not present at this meeting. C. Some discussion of alternative ideas for Pre-events to the main fundraiser event in September. A'~veenie roast" with Tom's Guitar spedal was discussed among other ideas. 7. Reports: A. ICTC - None. B. Building and Grounds Committee: Tom N. said he missed the meeting of the tenant organization upstairs by one day due to a special scheduling of that meeting this month. Some discussion ensued concerning the counter space redesigning up there to better suit things. · Some discussion was made about getting some action on this issue. Sing L. volunteered to attend the leased offices upstairs with Tom N. with materials to take notes and identify the particulars of the concerns they have. Although the leasing tenants specitied the design of the floor space upstairs, they then discovered that it does not work well for the size of powered carts some disabled clients are using. Stave N. mentioned that his family owns Newell Construction Company and might be able to be a resource at some point. Sing L. mentioned that he had discussed the legal interpretation with our supervisory expert on the property and it wes indicated by that expert that we have met code for the facility and really are only obligated to give our consent for them to correct their errors in the design. Mike P. discussed how we want fo be helpful as well, as long as this board does not create a legal landlord tenant precedence. Because PATV isn't obligated to readjust anything wanted at PATV expenses for a leasing organization. Rene P. presented a copy of contractor bids, which were solicited several months ago. Also, it was pointed out that PATV wrote a grant and did get that grant for the door opener to help in their readjustment of the office counters and door. So this Board has acted to help the tenant in a direct and economic way. Tom N. noted that the sense of the Board is considering our budget issue this year we do not want to pay out much or commit to some fast amount or number. C: Grounds Committee green space project: PATV is having a Sunday weed cleanup around the PATV grounds. D: Treasury Report: Mike P. said we are at 41 per cent of the budget. E: Management Report: Some discussion was conducted concerning the Mobile Unit project, with the idea of having corporate sponsors given free advertisement space on the side of the van as a thanks for helping fund it. Adam B. and Rene P. went to a career fair at the Senior High Altemetive Center to present information on careers in TV producing and the resources at PA'fY. Rene P. will be going to the annual "Alliance for Community Media National Conference" in Tacoma, Washington. Tomorrow (20 June 2003) our website will have the newsletter with information on PATV events, special schedules and thereby saving pdnting costs. Josh will have paper copies of the newsletter this weekend or so. The cell-in TV Show Liability Insurance Policy: Some discussion ensued on the background of the issue of PATV live-call-in shows. For the insurance policy we have a celler ID system. 8. Board Announcements: Tom N. announced that Fundraising Outreach Committee meeting next Thursday at 7PM at Java House 26 June, 2003. 9. Adjournment: Move to adjoum at 9 PM, John C. and Phil P. 2nd, unanimous Notes by SWN IPIO Minutes Draft Animal Care and Adoption Center Advisory Board August 13, 2003 Attended by: Maryann Dennis, Tammara Meester, Michelle Brandstatter, Staff present: Misha Goodman, Matt Johnson Absent: Tom Gill, Kathy Magarrell Old Business 1.) Minutes of June 5, 2003 Change sentence: M. Goodman expressed concern about the lack of a quorum at Board meetings and asked members to consider whether an increase in the number of Board meetings would help to ensure a quorum. Sentence should read: consider whether an increase in the number of Board members would help to ensure a quorum. With that change, Brandstatter moved, Meester seconded, motion carried. 2.) Update on Licensing Meeting - Goodman and Johnson met with Coralville Police Chief Barry Bedford and he supports the mail-in license. Coralville wants to see a draft of the mail-in form. Iowa City Document Services is working on the form and it should be done within the next two weeks. The meeting also included a staff recommendation to change the licensing fees for altered animals from $5 to $10, unaltered animals from $15 in Coralville to match the Iowa City fee of $30, and for puppies and kittens from $1 to $5. 3.) Dog Park Update - There will be a meeting on Thursday August 14, 2003 at 7:30 at the Old Wastewater Treatment Plant Training Room. The group had prepared a proposal based on the availability of two sites. The sites are actually not available. City Planning staff has recommended that the group present the proposal and ask City staff to identify a site. 4.) Vet Proposal - The City Manager has not been approached as of yet. With current budget constraints, timing is important. 5.) Coralville Board Position - A letter will be sent to the Coralville City Council recommending that Tom Gill be removed from the Board and another resident appointed. New Business 1.) Elections of Officers - Chair Brandstatter nominated Meester and Dennis seconded. Meester approved. Vice-Chair - Meester nominated Brandstatter, Dennis seconded, Brandstatter approved. Secretary - Meester nominated Magarrell, Brandstatter seconded, Magarrell approved. 2.) Board Accomplishments/Plans for Fiscal Year The 2003 accomplishments were reviewed. The plans for 2004 are: a. Implement mail-in license system that is coordinated with and includes the City of Coralville b. Implement the behavioral help-line c. Work with local groups to set up an off-leash park area d. Revie~v ordinances and fees e. Finalize Veterinary RFP process 3.) Behavior Help-Line - Phone is in. Goodman attended training to train staff and volunteers. Shelter staffwill be trained with help-line volunteers. The training will be taught in conjunction with Cedar Valley shelter. Other area shelters will be invited. 4.) Dog Walk - To be held on September 21, 2003 from noon to 4:00 pm. at lower City Park. Walk starts at 1:00 PM. Posters and shirts are ready and are very nice. Traffic control to be coordinated with the City Police Department. Volunteers are needed. 5.)Ordinances and Fees To be discussed at next and future meetings. Brandstatter moved to adjourn, seconded by Dennis. Motion carded, meeting adjourned at 7:50 PM. Next meeting - Wednesday, September 24, 2003 6:30 PM Old wastewater Treatment Plant, Training Room Draft IPll MINUTES HISTORIC PRESERVATION COMMISSION AUGUST 14, 2003 - 7:00 P.M. EMMA J. HARVAT HALL - CIVIC CENTER MEMBERS PRESENT: Richard Carlson, Michael Gunn, Michael Maharry, Mark McCallum, Jim Ponto, Paul Sueppel, Tim Weitzel MEMBERS ABSENT: James Enloe, Amy Smothers STAFF PRESENT: Shelley McCafferty OTHERS PRESENT: Michael Lange, Alan Smart, Barbara Smart CALL TO ORDER: Chairperson Maharry called the meeting to order at 7:02 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. CERTIFICATES OF APPROPRIATENESS: 222 Brown Street. McCafferty said this is an application from Alan and Barbara Smart to construct a garage addition to the back of their house. McCaffedy showed photographs of the view of the house from Brown Street. She said the house is located up above Brown Street on a hill, and one cannot see very much of the house. McCafferty showed a photograph of the back of the house, pointing out what was apparently an addition at some point. She showed that section of the house on the site plan, stating that the Smarts propose to put a new roof over that section, which will be tied into the garage and appear as a connection between the garage and the house. McCafferty said the Smarts' long-term goal is to eventually remove the aluminum siding from the house. She said the Smarts have found a photograph from The Johnson County History that shows how the porch was originally constructed. McCafferty said the Smarts want to do the garage so that it is compatible with how the house will eventually be. She said a little bit of siding has been removed to look underneath and determine the size of the clapboard. McCafferty asked if the Smarts intend to eventually restore all the gingerbreading on the house. Barbara Smart said they wanted to restore most of it, but she did not think they would want to restore the railing on the roofline, because of problems with leakage. She said they would like to make it look as close as possible to the original. McCafferty said that from Brown Street, the primary frontage, one cannot see anything in the back. Alan Smart added that the house is probably 15 to 20 feet above the grade of the street at that point. He said someone up on the sidewalk can see a little but probably not even back as far as where the garage would be. Smart added that there are just three houses that use that alley. McCafferty said the Commission is concerned about the entire house, front and back, but this seems to almost be equivalent to a setback addition in terms of what ks actually visible from the street. She said that is one thought, but the Commission could view this as a regular addition as well. Carlson said because he thought one really can see this from Brown Street, he would be disinclined to treat this as a setback addition. Maharry said the demolition of a building or portion of a building is checked on the application. Barbara Smart said they would like to take off that side room and replace it with an entry porch. Alan Smart said there is a little bit of a storage room there that they would like to remove. He said the roof over this area would be reconstructed more appropriately to shed water better. He said he thought he would use a shallow pitch and then a steep pitch matching the rest of the house with the garage, with the garage Historic Preservation Commission Minutes August 14, 2003 Page 2 having a little bit of a loft for storage. Alan Smart stated that they thought it would give it the look of two buildings connected by the shallow one in the middle. Carlson said this would then be changing the roof pitch of the main rear addition and removing the rear wall but otherwise leaving it unchanged. Alan Smart said the interior would be unchanged. He said he would like to move the entry door over about three feet, as it currently enters directly down to the basement stairway. Gunn said siding would work for an addition or a setback addition. Regarding the roof, he said he did not feel that anything proposed would not work for a regular addition anyway. Gunn asked what the material is for the original foundation. Alan Smart stated that it is brick. He said it is a fairly soft red brick. Alan Smart said he would like to apply the thin brick perhaps to whatever is exposed around the new construction to mock the appearance of what is there. He said he saw a sample of material called a red clinker, and it seemed to be perfect for the type of brick that his foundation is. Gunn said that, as a regular addition, the look of the foundation would be required. He said if this were a setback addition, then it could just be a painted concrete to match the brick. Alan Smart said that with the removal of the one portion on the back of the house, they would need to construct an appropriate foundation and a new wall to support the east side of that existing, single-level portion of the house, so that in that respect, it would replace or connect with the main building. Maharry asked if there are drawings for what is there now. McCafferty said there are not drawings for the existing, but she showed the difference between the shaded in areas, the proposed new plan, and where the drawing is not shaded in, the existing walls. Maharry asked if the little side room to be demolished is original to the house. Alan Smart said he did not think so. Gunn said that the roof pitch is quite different. Weitzel asked if there is a break in the foundation there. Alan Smart said that so little of the foundation is exposed, it is hard to tell. Weitzel asked if the basement extended underneath that section. Alan Smart said it only goes as far as the entry, showing where there Es basement relative to the house. Weitzel said that with no basement underneath and a different roof pitch, he would assume it was added on to the house. MOTION: McCallum moved to approve a certificate of appropriateness for the project at 222 Brown Street, as presented. Sueppel seconded the motion. Ponto said that on the end of the garage there are plans to put a lot of neat stuff that appears similar to the photograph. He said some people would argue that the garage should be subservient to the main house and should maybe be simpler in appearance. Ponto said he did not have a strong feeling about it either way. Alan Smart said they were open to suggestions and interpretation regarding this. He said they did not intend to put all this gingerbread on the back of the house and then have it be three or five years before they are able to accomplish much else with the front. Alan Smart said they would like to at least have siding with the five-inch lap to approximate what was found under the aluminum and do the corner boards in a manner similar to the original. Carlson said that was also his one concern, that the garage may rival a little too much what is on the house, and he would prefer to see a more subdued design on the garage. McCafferty asked if Carlson would like to see the gingerbread at the gable removed. Carlson replied that he would like to see it removed from the plan entirely or replaced with something very simple on the gable. He said that even the shingles wouldn't be too much just there by themselves. Weitzel said that would look great on the front when it eventually gets done, but he agrees that the garage would look better without the ornamentation. Gunn asked if having brick veneer on the exposed part was part of the motion. He said there is an either/or in the plans. Gunn said it does say applied brick so that the Smarts plan to put the brick on. Alan Smart said he was at the meeting to be educated and did not know how much he would have to specify in the plans. He said they read the guidelines a little and made an attempt to follow them. Alan Smart said if Historic Preservation Commission Minutes August '14, 2003 Page 3 the Commission wants to incorporate using applied brick as a requirement, he would not have a problem with that. Gunn said he misread it; the plan actually does say, "red clinker brick applied" so that it is specified in the plans. Alan Smart said the builder has specified a block foundation for that new wall for the existing single-story part and a poured foundation for the garage walls, possibly because of the difficulty in getting forms for a poured wall under that existing flooring if he should try to salvage that portion of that wall. He said that was the eithedor on the block. Gunn said what is specified in the plan is exactly what the Commission would want. Gunn asked if it would be applied with a grout or mortar-type product. Alan Smart said that is his understanding. He said he assumed that a standard mortar would be used, and the joints would be tooled. McCallum said that if this was all facing on Brown Street, he would agree with regard to having a brick exterior. He said, however that since it is mostly at the rear, he would be comfortable with a block or poured foundation without a brick veneer. Gunn pointed out that the guidelines specifically say that the masonry units are to match. Maharry said he did not have an opinion either way on the ornamentation. Gunn said it could be left to the owners. He said it looks like a nice project. The motion carried on a vote of 7-0. McCafferty said she would have the certificate to the Building Department in the morning so that the Smarts could get their building permit at that time. 511 Clark Street. McCafferty said this is an application to demolish an existing garage in a conservation district and construct a new two-car garage. She showed a photograph of the house and a photograph of the existing garage. McCafferty said she had discussed with Lange adding wider trim to match the house. Lange said there is an existing addition from 1998 on the house. He said the addition matches the existing house, and he plans on doing that with the garage as well. Lange said it is a one by three exterior casing around there for the addition and the existing house, and he would match that with the garage. Gunn stated that the old garage is in pretty bad shade. He said there is no foundation, and it is rotting from the bottom up. Gunn said McCafferty suggested the trim around the garage doors and also the trim at the gable end, the frieze board. He said those were his two concerns about the project. Weitzel asked what the normal treatment would be for things like the vent, if it would or would not have trim on it. McCafferty said she has seen it both ways. Ponto pointed out that the vent on the house does not appear to be trimmed. He said he wouldn't want to see a wide trim on the vent. Lange said that in a garage, ventilation takes care of itself, although aesthetics may be a factor. Sueppel asked what type of material would be used for the garage. Lange responded that he would be using Hardi-plank siding with a smooth side. He said that the existing house and the addition are sided with wood, and he would like to use fiber cement board on the garage and use a paint scheme to match the existing house. Gunn said there is a fairly large drive to the east of the garage. He asked Lange if he just wanted a drive there for extra parking. Lange replied that there is an existing drive from the back of the property to the house. He said in order to get the three-foot setback from the property line and to have enough room to back a vehicle out of the garage, he is proposing to go from the existing drive to the new garage. Lange said the longer drive is intended to give enough space to give the vehicle maneuvering room to back out. Sueppel said he had no objection to the plan, other than the fact that the set of plans does not specify the material to be used. McCafferty said she would make certain that is listed on the certificate. Historic Preservation Commission Minutes August 14, 2003 Page 4 Carlson asked if there were any concerns about the doors. McCafferty read from the guidelines, "Installing new garage doors that are simple in design, smooth and simple panel-type doors may be used. Openings should be trimmed to match other doors and windows in the building. Two simple doors are preferred to one double door," or "Installing new garage doors that mimic the style of the traditional one." MOTION: Gunn moved to approve a certificate of appropriateness for the plans for 511 Clark Street, with the specific materials and trim as discussed. Weitzel seconded the motion. The motion carried on a vote of 7-0. Lange asked if a steel-type overhead door would be acceptabre. Gunn said it would have to be paintable. HISTORIC PRESERVATION HANDBOOK REVISIONS: Maharry asked for suggestions for substantive changes. Gunn said the Commission has started to deal with non-historic properties but for the most part, with a couple of exceptions, it's almost buried in there. He said it looks like the Commission is just trying to put it somewhere to say it's in there and then invite not using it. Gunn said non-historic only appears two or three times in the rest of the guidelines. He said the Commission could make it slightly more restrictive or less restrictive and remove non-historic from later in the guidelines. Gunn said he would be inclined to do that, so there are not just two or three places referring to non-historic in the entire thing and then make it more pronounced somewhere and give some examples of what is allowed. Sueppel said he agreed 100%. He said he likes having places that are non-historic, but if the Commission is making something non-historic, then why is the Commission messing with it. Sueppel said if it is non- historic, there shouldn't even be guidelines for it. Ponto pointed out, however, that it is in a district. Sueppel said he really liked the original draft, and it had the non-historic there and was basically getting houses that have no historic value out of the Commission's hair so that the Commission didn't have to go over those houses. He agreed that this armost seems to have buried everything non-historic now and made everything subject to review. Suepper said he doesn't want to be doing extensive reviews for properties that are non-historic. McCafferty said the primary difference between the previous draft and the originar draft is that the previous draft would have allowed vinyl on any non-historic structure in a conservation or historic district and the original draft restricted vinyl in an historic district to outbuildings on non-contributing, non-historic properties. She said the substantive question for the Commission is whether it wants to go so far as to allow vinyl on any non-historic structure. Gunn said that on pages 18, 19, and 20, there are three places that the term non-historic appears in the guidelines. He said those are the only three places non-historic appears. Ponto pointed out one other section where non-historic appears, on page 30. Gunn stated that there are ways to be more or less restrictive and remove them by saying non-contributing. He said his inclination would be to remove the non-historic exceptions in those places and then make it clearer in Section 3.0 or somewhere else that non-historic may have certain exceptions, and include some examples. McCafferty said she interpreted some concerns at the previous meeting as saying that by adding another layer of exceptions for non-historic in particular districts, it wourd be a layer of confusion. She said the guidelines courd certainly state those same exceptions and potentially make one page of guidelines for non-historic properties. Ponto said he thought that would be a good idea. Sueppel said he also liked that idea. He said there could be something in the guidelines to explain more distinctly what a non-historic property is. Gunn said the current language doesn't give much guidance for the Commission and future commissions to work with. McCafferty said she would work on putting something together for the Commission's consideration. Gunn asked if, on page 29, in the porches section, the porch exceptions would apply to non-historic properties in historic districts. He said it may be a moot point if the non-historic treatment will be changed. Historic Preservation Commission Minutes August 14, 2003 Page 5 Gunn said if it doesn't change on page 20, then page 29 should be made consistent with page 20. He said that if the guidelines expressly include non-historic in historic districts on page 20, then it should be included on page 29. Maharry asked if the Commission wanted to explicitly include guidelines regarding vinyl siding on non- historic, primary structures in historic districts. He said one other thing to consider is the description that was added on page 11, the four items, that discusses guidelines. Maharry said the Commission could consider this with regard to vinyl siding on non-historic structures. He stated that, referring to item four, the Commission could allow people to replace severely damaged or deteriorated historic materials or even non-historic materials. Maharry said for non-historic properties in historic districts, which are going to be less than 50 years old, the Commission can say, if it abides by the four items, that if the siding that is currently there is in deteriorated shape universally around that house, then it can be replaced with vinyl siding. He said it won't be allowed on a whim or for convenience, but following the Secretary of the Interior Standards, then the Commission would allow it if the rest of the siding of the house was deteriorated to such an extent that it would not be possible to replace it with like materials. Gunn asked how that could come from the Secretary of the Interior Standards. He said the Commission obviously doesn't follow the Secretary of the Interior Standards explicitly in this, or the Commission wouldn't have different guidelines. Gunn asked how number four could be read as to accept vinyl. Maharry said it is not there in word but in theory. He asked, if the house is 20 years old and, in theory, if the wood is so deteriorated, does the Commission want to allow it to be replaced with vinyl. Ponto said number four uses the word historic, but if a house is only 20 years old, it isn't historic. Maharry said if the house is 20 years old, it was built during the time when vinyl would have been around. Gunn said Maharry is talking about vinyl as the potential historic material. McCafferty said that would bring about the same thing that was in the last version of the guidelines - that if the synthetic siding was appropriate to that age of the building, then it would be allowed. Gunn said an advantage to using general language with some examples is that it could include windows and doors and other things. He said, for example, where the guidelines refer to using patio doors that were original to the building, it really refers to if they could have been original to the building. Gunn said general language gives flexibility beyond siding to other things. He said there has to be exceptions everywhere to allow some things, unless there is a blanket statement put in. Ponto said he did not think a date needed to be included for vinyl siding, but the Commission could just specify non-historic properties. Carlson suggested adding the phrase, "appropriate to the age of the building." Maharry asked where the blanket statement would be placed. McCafferty suggested, so that non-historic property owners do not have to go through all the guidelines, to have a page up front designating guidelines for non-historic properties. Sueppel said he had no problem with that, but he believes that a perfect place for this would be the section on Exceptions to the Iowa City Guidelines. Ponto suggested making it a new 3.3 following the exceptions, bumping the rest of the sections up a number. Gunn said that seems to be the right place, and if it has its own number and is entitled non-historic, then it will appear in the table of contents. McCafferty suggested putting in some general language. Gunn suggested including examples, unless the Commission wanted an all-inclusive list. Ponto said he believed the Commission would want flexibility. Sueppel said even if there is an exception, the owner still has to come before the Commission to get approval. He said if there is a house that doesn't appear to be acceptable to that, the Commission can reject it and still not be arbitrary because the Commission has the right to say it has to look like the five- inch, the three-inch, the two-inch. Sueppel said the Commission doesn't have to cover all of those; all it has to do is know that it is part of the standards and leave the flexibility for the non-historic. McCafferty said the language could hit the major points that there may be lots of questions about and leave less common issues to a blanket statement. Weitzel said that basically the Commission is saying that it is going to leave buildings that are "intrusive" to a district in their context, rather than trying to get everything to progress more towards the context. Historic Preservation Commission Minutes August14,2003 Page 6 McCafferty said her interpretation is that the Commission wants to let them continue to look the way that they looked when they were constructed, which would allow the use of modern materials so that they have some flexibility. Sueppel said the Commission, as stated in the guidelines, does not want to disguise these modern houses to look like historic buildings when they are not. Maharry said if the owner of a 60s ranch wants to put a porch on, would he then be required to put a 60s porch on it. He said the Commission wants wording that won't restrict additions to those of the decade when the house was built. He suggested saying something regarding nothing before the age in which the house was built. Maharry said people own houses that are non-historic, and they don't want to keep them as time capsules to the 60s. McCafferty said she could include language referring to the acceptance of some alternative designs. Maharry said that perhaps the title of the section should not refer to guidelines. He said this is not creating guidelines here but is trying to get rid of guidelines to create flexibility. Carlson said the idea then is to keep the restriction against vinyl siding for new buildings in historic districts. He asked if even though it would be technically appropriate to the age of the building, the Commission would like the building to look like something constructed before vinyl was invented. McCafferty said if one is constructing a new building, he is not restricted to necessarily building one that imitates history, but one that is appropriate to the district whether it is modern or tradition. She said that in theory, given the guidelines, a new building should fit into the district. McCafferty said she would think the Commission would want to maintain a new building so that it has control of the design to ensure that it fits into the district, including the consideration of the quality of the materials. She said the Commission might not be as concerned about buildings that already don't fit into the district. Gunn said this would refer to one building every ten years, as the infill properties are extremely rare. Weitzel said he did not think the Commission wanted to legislate it to death but said it is an interesting concept. He said that over time, a district will erode because of natural causes, deterioration, fire, etc. Weitzel said if the Commission doesn't regulate what is being built, then after 120 years, the district is no longer a district, because it has all gone on the way of time as it would have done otherwise. Sueppel said he agreed, but said McCafferty is saying that this already is in place, that it would be almost impossible to go into one of the historic districts and build a one-story ranch with a walkout basement or that sort of thing. Sueppel said it wouldn't follow any of the other guidelines. He said the Commission is going to be able to restrict that and restrict the vinyl siding because it's automatic since it wasn't made back then. Sueppel said he doesn't think anyone is looking for the Commission to make rules saying that vinyl siding is going to be put on historic houses in that district, other than when there is a house in that district that doesn't have any historic value. He said if that is the case, then he thinks the Commission should take it house by house, which it does with new houses also. Carlson said that to say that something is not allowed on a new house across the board, since any new house in an historic district cannot have vinyl but some houses in the district can have vinyl, seems sort of inconsistent. He said the houses the Commission is saying can't use vinyl are new houses, so vinyl would be technically appropriate for them. Weitzel said there is an inconsistency there on a certain level. He said some buildings in an historic district could have vinyl while others cannot. McCafferty added that technically both types are non-historic buildings. She said, however, that the new building, because the Commission has control over it, will be something the Commission will want to see preserved in the future. Gunn said there was a house on Clark Street, before it was in a district, that was a big, boxy duplex. He said half of it burned down. Gunn stated that it was re-sided in vinyl, and now it is a huge improvement and a little closer to an historic building. He said Carlson is right that this is inconsistent to allow vinyl on non-historic structures but not on new buildings. Gunn said you could build a new house and then turn around and side it with vinyl, according to the guidelines. Carlson said that over the course of time, eventually the ranch houses will fall apart or burn down or whatever. He said, therefore in the long term, this will result in less vinyl. Historic Preservation Commission Minutes August 14, 2003 Page 7 McCafferty said there have only been three infill properties since the beginning of the Commission, one in an historic district and two in conservation districts. Weitzel said that since that time there have only been three infill propedies in areas that have since become districts. Carlson said the Commission will eventually be designating more districts. McCafferty said she has kept her eye open for where infill projects might go, and there are not many empty lots left. Weitzel said there are three or four small lots open near Dearborn Avenue. Referring to the house on Summit Street that the Commission disallowed the use of vinyl on, Maharry said the Commission wouldn't be incredibly inconsistent if it allowed the vinyl if all of the siding were in such a state of disrepair that it couldn't be replaced with like materials. He said if the Commission uses that as a standard, it decreases even more the chance that the houses will be covered with vinyl, because on that house, the wood siding was intact and just needed paint; it was not deteriorated in the slightest to the point where it would need new siding. Gunn suggested the Commission allow vinyl siding on non-historic, primary structures in historic districts but not on new primary structures in historic districts. Weitzel said he agreed. Sueppel said he agreed 100%. Ponto and McCallum said they also agreed. Carlson said he also agreed but just wanted to understand why the Commission is doing this, and he believed he did understand after the discussion. McCafferty said she would work on some language to address this and e-mail it to Commission members to get feedback. Gunn said that in Section 3.2 on page ten, Exceptions to the Iowa City Guidelines, "...when undertaking projects that do not directly affect the appearance of contributing structures..." should be changed to read, "...when undertaking projects that do not alter the historic character of contributing structures..." since everything directly affects the appearance, or the Commission wouldn't be talking about it. Gunn said, regarding page 16, in the last exception where it reads, "Trim boards shall not be recessed behind the face of the siding," he was not certain how one would apply vinyl siding if one doesn't do that, unless the existing siding is removed. Sueppel said he always blocks it out. He said he just puts wood over the wood and doesn't wrap them. Sueppel said on windows and door trim, he shims out % of an inch, and that way it is brought out but the wood is not destroyed. He said he never recommends taking siding off. Sueppel said he has no problem with making them bring them out to that, but he thought it should be left up to the contractors as to which way they do it. He said if they want to reduce it somehow or if they want to add to it, but he feels to have it in there is a good idea. McCafferty said that would also apply to the second bullet, which says that, "Original architectural features such as window trim, brackets, moldings, rafter tails, columns, balusters, and similar details may not be covered, removed, cut or otherwise damaged." She asked if Sueppel is that the wood trim should be painted rather than wrapped in vinyl or aluminum.. Sueppel said if it is decorative, he paints it. He said if one is talking about just the wood not being out far enough, he shims it out. Sueppel said he has no problem with that but is saying that he doesn't have a problem with that, since most others do the same thing. Gunn said if the Commission is willing to enforce this, he thinks it is great. He said what he dislikes most is when a contractor covers up the trim, puts the J-channel up against the window, and the trim is gone, and the corner boards are gone. Sueppel said he would like to see this in here because when he is talking to a person about the job, he can say it has to be done that way. Gunn said if that is what the Commission means, then he would like to see it strengthened slightly by saying that windows, door trim and corner boards should be built out. He said the current language is subtle, so he would like to see it beefed up. Weitzel suggested saying that trim boards shall be built out. Sueppel said all of these are leaving, even recessed leaves what is recessed and what is level. Weitzel said recessed is anything that is beyond the plane of the siding. Ponto suggested saying it must protrude from the siding. Gunn suggested just beefing it up slightly. Maharry discussed the first exception, "All sources of moisture that has caused damage to the structure shall be corrected and the damage repaired prior to the application of the siding," and how it would be Historic Prese~ation Commission Minutes August14,2003 Page 8 verified. He said it is very harsh and demanding language. McCafferty said that when someone applies for a certificate of appropriateness, she usually drives by and looks at the house. She said that really is the most important aspect to preserving the structural integrity of the house. Maharry said moisture could start accumulating immediately after siding is applied. McCafferty said the intent is to catch situations where gutters or soffits leak, and if it is just covered up, it just exacerbates the leaking issue. Gunn stated that the guidelines have a lot of fairly vague language under recommended, and in the disallowed, the guidelines are quite precise and concise. He said the exceptions are like recommended again in that they are vague. Maharry said the one word "shall" could be changed to "should," which just changes the tone of it to be informative. McCafferty said if there was an obvious, glaring issue, the Commission wants to require it to be fixed. Sueppel said the Commission can point that out and make it part of the permit. He said if two years later the homeowners have water damage, they can at least go back to the contractor, because he had agreed to correct any water damage. Ponto said there are "shalls" in other places. Maharry said those things are easier to figure out. Gunn said there are "musts" a lot in the guidelines. Maharry said after discussion, he has less of a disagreement with it, and it can stay in if that is the consensus. Gunn said that on page 20, the clause, "Particularly on Colonial Revival style houses" should be deleted. He said that under Disallowed, Original porches, the third bullet should read, "Enclosing historic porches with permanent windows and/or walls." McCafferty said one of the things the Commission did was wherever it said, "historic," that was changed to "original." Gunn said the argument is then that the sun porch was added ten years after the house was built in 1860 and is not historic then. He said he thought historic was a better term here. Carlson said the term "character-defining" would work for the Commission, although it would be less clear to an applicant. McCafferty asked if there were any other places the Commission would want to see "original" changed to "historic," now that the Commission has distinguished between historic and non-historic. Weitzel said there are those additions that have gained historic validity in their own right. Gunn said the Commission can look through the guidelines to see where it says original instead of historic. McCafferty said that originally the Commission was trying to get this to cover all buildings, historic and non-historic, but now that has been separated out. Ponto said for the disallowed bullet under discussion, the idea of the front would be that it would be seen from the street elevation and (something here about the side one), but asked what people thought about putting permanent windows or walls on a rear porch. He thought that perhaps the Commission should allow it. McCafferty said one issue regarding enclosing historic porches is that most of the time, they don't have any foundation under them. Gunn suggested the wording read, "Enclosing historic front or side porches..." Maharry said if the guidelines are kept to include historic, this can be considered on a case by case basis, and the Commission can just determine if the back porch is historic or not. Gunn said that most back porches are not historic or character-defining structures. Gunn said that on page 22, in section 4.12 under recommended, in the foudh bullet, he was not sure what was intended by the last sentence and did not feel it would be much of a loss to delete that. McCafferty agreed that the sentence could just be deleted. Gunn stated that on page 27, under Decks and Ramps, under Not Recommended, there are things that are disallowed other places. He said regarding the bullet under Not Recommended referring to leaving balusters and railings unpainted, the guidelines disallow that elsewhere in the guidelines, specifically on page 21, under Disallowed, under New balustrades and handrails. Gunn asked, if it is visible from the street, is the Commission going to allow unpainted, untreated wood. McCafferty confirmed that the first item under Not Recommended on page 27 should be moved up to Disallowed. Weitzel said if a fence comes before the Commission because it is over six feet, the Commission can say that it does have to be painted or doesn't have to be painted; the Commission has jurisdiction over that. Historic Preservation Commission Minutes August 14, 2003 Page 9 He said, however, that a short fence can be left unpainted, and he asked if the Commission wanted to make any recommendations about that. McCallum said a building permit is not required for a short fence, so no building permit is needed. Weitzel said he knew that, but the fact is that there will be some short things that do need building permits that are going to be painted, and then people are still not going to paint their three-foot fence. McCafferty said one of the arguments for this is that fences are not necessarily permanent structures that are going to affect the integrity of the structure. Ponto said that on page 23, the guidelines discuss fences. He said that even if the Commission doesn't review a particular fence, the recommendations are in the guidelines for educational purposes. Ponto said under Fences, the guidelines could contain a new bullet giving a recommendation that they be painted. Gunn said that on page 27, under Not Recommended, the bullet under Decks belongs under Disallowed. Gunn said that on page 27, under Disallowed, Doors, the first bullet regarding sliding patio doors makes the guidelines less restrictive on historic properties. Ponto referred to the bullet under Exceptions on page 19. Gunn asked if setback additions should be included. He asked if it should be acceptable to install patio doors on the sides of setback additions. Gunn said it actually is consistent, since the bullets both apply to rear elevations. He said it is fine the way it is. McCafferty suggested the language be made a little more consistent. Ponto said on page 29, in the second bullet, under Doors, Disallowed, "should" should probably be changed to "shall." He said since it is in the disallowed, shall makes it a more black and white statement. McCafferty said she is learning more about code writing and has been informed that the best language to use is "may" and "must" instead of "shall" and "shall." She said she may go back and make adjustments for that. Gunn stated that on page 30, in the first windows section, it should read vinyl clad wood windows to be consistent. Gunn referred to page 30 and said that the only district not included in the guidelines is Brown Street. He said he tried to find differences between Brown Street and College Hill, and he almost could not find them from the standpoint of guidelines. Gunn said that Brown Street began a decade or two before the College Hill Districts and ended about the same time. He said he can't see any difference in districts and historic styles. Gunn said he thinks the Commission is very close to including the North Side Neighborhood. He said the North Side Neighborhood is basically a copy of the College Hill Neighborhood. Gunn said that then the guidelines would be complete, the only exception being Bella Vista, which belongs with Woodlawn under the Secretary of the Interior Standards. He said that with a cut and paste and five minutes, the guidelines should be done. McCafferty asked if this should list College Hill and North Side Neighborhood together. Gunn said it could be done that way. Weitzel said the heading could be changed and all the College Hill references amended so that the North Side had a separate section. Gunn said he really just can't find the differences. He said that Goosetown definitely has a different scale and a couple of different styles, but College Hill and Brown Street both have a wide variety of styles from the same time period and with the same scale. Gunn asked what the North Side would be called. McCafferty said the neighborhood association is called the North Side Neighborhood Association. Maharry said the business district calls itself the North Side also, but McCafferty said if there is ever a district there, it could be called the North Side Market. Ponto said that then the North Side Neighborhood Guidelines could contain a sentence that says they would apply to the Brown Street Historic District. Gunn suggested making a map to define the areas and inserting a clause to apply to the North Side, because there will be more than one district there. He said the same social and economic forces that built College Hill built the North Side. Gunn said he thought the only difference is that two stories are required on College Street only in the College Hill District but should not be required on the North Side. Historic Preservation Commission Minutes August 14, 2003 Page 10 Ponto stated that on page 32, under Building Fa(;ade, it reads primary, and it should probably contain primary in the sentences above and below for consistency. Gunn referred to page 33, under College Hill, saying that the Commission made a point to assure the public that if an apartment building burned down, it could be replaced with a larger building, not one that is no more than 800 square feet or 1,200 square feet. He asked if that was in the guidelines somewhere. McCafferty said she would trace back and look for it. Gunn stated that it may be elsewhere in the code but perhaps should be here in addition to the code. Carlson said the Secretary of the Interior Standards were revised in 1995 and now have different wording than what the Commission is using. McCafferty said she would verify that and update the standards. Carlson asked if the standards are in the ordinance. McCafferty said she believed the ordinance refers to the 1990 standards. She said that will be changing, although there is not a substantive difference between the two. Maharry said the wording could be changed to say that the Commission follows the most recent version of the Secretary of the Interior Standards. Weitzel said he had a few things to go over about specific non-historic properties that he could discuss with McCafferty. He said there are some buildings that he felt should be looked at again. APPROVAL OF MINUTES: July 8, 2003. Carlson said that on page three, in the tenth paragraph, the word "compromised" should be changed to "compromise." MOTION: Carlson moved to approve the minutes of the July 8, 2003 Historic Preservation Commission meeting, as amended. Weitzel seconded the motion. The motion carried on a vote of 6-0. July 24, 2003. Carlson said that the phrase "you people" should be changed to "the Commission" wherever it is used. He also suggested editing out some of the comments that were repetitive. MOTION: Weitzel moved to approve the minutes of the July 24, 2003 Historic Preservation Commission meeting, as amended. Ponto seconded the motion. The motion carried on a vote of 6-0. INFORMATION AND DISCUSSION: Maharry said a letter to the City Council was included that makes some interesting points and non-points about Goosetown. McCafferty said that after the meeting with City Council, Karin Franklin recommended responding to the Council in September. McCafferty said if there are issues in the memo that the Commission thinks are significant, most of them can be addressed. She said those can be addressed at the time the Commission answers the other questions. McCaffedy said she would probably write a memo for the Commission's approval and also do a PowerPoint presentation to elaborate on some of the issues. Gunn said he thought that City Council and many people don't realize that for the small, modest homes, the Commission's affect on price is small and modest. He said if someone has a large, ornate home, the Commission can require expensive things, but most of Goosetown does not contain large, ornate homes. McCafferty said she just received information about TARP, which is a rehabilitation program that uses city funds, instead of federal funds. She said that with city funds, there are not the lead abatement issues as with federal funds. McCafferty said the program identifies areas of town by income and splits the town into several areas. She said then the program overlays the areas where there are income needs and where there is housing that needs improvement. McCafferty said there is a big swath that goes from tl~e North Side all the way down south toward Governor Street, and that area that would be eligible for TARP loans. She said, however, that Goosetown was not identified as having income needs and housing needs. McCafferty said the Commission could recommend that that area be included in the TARP program so that there would be some relief in Goosetown. Historic Prese~ation Commission Minutes August14,2003 Page 11 Weitzel said he believes incentives are an important part of this process. He said the Commission should pursue anything it can in terms of offering people help in paying for their projects. ADJOURNMENT: The meeting was adjourned at 8:55 p.m. Minutes submitted by Anne Schulte data on dtynt/pcd/minutes/hpc/hpcO8-14~3.doc MINUTES DRAFT IOWA CITY TELECOMMUNICATIONS COMMISSION MONDAY, JULY 28, 2003 - 5:30 P.M. CITY CABLE TV OFFICE, 10 S. L1NN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Saul Mekies, Jim Pusack, Kimberly Thrower, Terry Smith, Brett Castillo STAFF PRESENT: Drew Shaffer, Mike Brau, Bob Hardy, Dale Helling OTHERS PRESENT: Phil Phillips, Rene Paine, Beth Fisher RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Paine reported that PATV recently held advanced workshops in light and sotmd. A grant writing workshop will be offered in the near future. A Community Development Block Grant (CDBG) was received to fund a part of the cost of an automatic door for the Conner Center. Fisher distributed the Library channel annual report. Hardy reported the political season is starting to accelerate and that requests to the City Channel for coverage of candidate forums are increasing. Pusack asked about the Rice, Williams basic tier rate analysis. Shaffer said that while the final figure determination on what the rate should be will be coming shortly from Rice, Williams it appears will be significantly less than that determined by Mediacom. Beginning August 1 Mediacom will start charging the rate they calculated which will be subject to refund if on appeal the FCC agrees with the City. The FCC typically does not decide appeals within a years time or more. Shaffer reviewed the cable TV-related revenues and expenditures. The cable TV fund FY 03 projected revenues are about $560,000 and the FY 04 projected revenues are about $580,000. This is a 4% increase. Shaffer reviewed the FY 03 and 04 expenditures and noted that between FY 03 and 04 all budget categories have been decreased with the exception of the general fund subsidy and support to the library. Smith noted that one salary line has been moved from the cable TV fund to the pass-through fund. Shaffer said that was necessary to balance budgets and was in keeping with the purpose of both funds. Shaffer said that contributions to the reserve fund will not be made in the immediate future because of lack of revenue. Pusack said that major enterprises such as building purchases would probably not be possible in the furore and that is an area of concem. In addition, there may be no funds to hire refranchising consultants in about 10 years when that franchise would likely be expiring. Helling said the subsidy to the library is based on an agreement with the library and subject to a CPI escalator. Pusack said that an agreement based on a set amount when a large portion of the funds are going out to subsidize the general fund distorts the picture. For example, the percentage the library subsidy consumes of the cable TV budget remains steady, but all the other areas, with the exception of the general fund subsidy, have been reduced. The Commission may need to re-evaluate these old agreements in the light of the large increase in the general fund subsidy as they were made under a city council policy that the franchise fees would not be used to subsidize the general fund. Smith moved and Meikes seconded a motion to approve the revised FY 03 ICTC annual report. The motion passed unanimously. APPROVAL OF MINUTES Smith moved and Thrower seconded a motion to approve the corrected June 2, 2003 meeting minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. C~MER ISSUe.5 Shaffer referred to the complaint register in the meeting packet. Shaffer reported receiving a total of 20 complaints during the past month. Among the complaints were 3 about cable modem technical problems, 3 about poor phone-related problems, 4 about cable TV technical problems, 1 about adult programs being added to his service without notification, 2 about generally poor service, 1 about an unburied line, 3 about billing problems, 1 about no notification of an outage, 1 about inappropriate customer service representative demeanor, and 1 wanting competition. Shaffer noted that there were three instances of subscribers complaining about their calls being handled by customer service representatives in other cities who were unaware of previous calls they had made. This may be due to the implementation of a new phone system that has a few bugs to work out. Thrower said that Mediacom needs to be asked about this problem area. Pusack said this area needs to be addressed before the students return to town and the system is taxed. All the complaints that could be resolved, have been. MEDIACOM REPORT Shaffer said that Brown and Koebrick informed him that they would likely be unable to be present at the start of the meeting but will try to make it after another meeting. UNIVERSITY OF IOWA REPORT No representative was present. PATV REPORT Paine said that the Cedar Rapids Gazette is not providing accurate listings for the access channels, with the exception of PATV. It is also listing the Iowa City Community School District channel as being on channel 11 rather than 21. Hardy said he will look into this problem. Paine reported that advanced workshops in light and sound were offered in July and a grant writing workshop will be offered in the near future. A Community Development Block Grant (CDBG) was received to fund a part of the cost of an automatic door for the Conner Center. Paine attended the Alliance for Community Media (ACM) national convention and has a written report available at PATV. Two children's summer day camps were provided tours and workshops. The Commission will send representatives to PATV's board meetings on a rotating basis. Castillo will attend the August 21 meeting. SENIOR CENTER REPORT No representative was present. IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT No representative was present. LEGAL REPORT No representative was present. Fisher distributed the Library channel annual report. With the move into the new library the channel was forced to reduce productions to a single camera set-up and reduced the number of events covered. Playback capacity has been greatly enhanced by using DVDs and a large DVD playback system. KIRKWOOD REPORT No representative was present. MEDIA UNIT Hardy reported the political season is starting to accelerate and that requests for coverage of candidate forums are increasing. The local American Association of Retired Persons is trying to arrange fortmqs with presidential candidates and the Community Television Service (CTS) will cover them if the forums are held. Chey Ness has been hired as the Special Projects Coordinator for the Avatar Project and is working hard to move the project forward. InfoVision is preparing for focus groups to reassess how InfoVision can better serve the community. Members of the Commission may be asked to participate. Digital playback systems are being explored and new primary cameras will soon be purchased. CABLE TV ADMINISTRATOR REPORT Shaffer reported that the drop audit is finished and a report will be provided by Mediacom at the next Commission meeting. The city has been working on a public right of way ordinance. CABLE TV-RELATED FINANCIAL REVIEW Pusack asked about the Rice, Williams basic tier rate analysis. Shaffer said that the fmal figure determination on what the rate should be will be coming shortly from Rice, Williams. It appears Rice, Williams will propose a rate significantly less than that determined by Mediacom. Beginning August 1 Mediacom will start charging the rate they calculated which will be subject to refund if on appeal the FCC agrees with the City. The FCC typically does not decide appeals within a years time. Pusack noted that this results in a backlog with a rate appeal upon rate appeal over several years. Shaffer said that rate analysis typically cost $3,000-4,000. Pusack said that in preparation for refranchising that a better understanding of cable TV revenues is very useful. Shaffer referred to the materials included in the meeting packet. Shaffer said there are three basic funds, the cable TV fund (the franchise fee), the pass-through fund ($0.50 per sub per month collected on each bill) and the PATV fund (an annual payment from the cable company). The total in charges to subscribers for those funds are $44.14 per year. The cable TV fund FY 03 projected revenues are about $560,000 and the FY 04 projected revenues are about $580,000. This is a 4% increase. Shaffer reviewed the FY 03 and 04 expenditures and noted that between FY 03 and 04 all budget categories have been decreased with the exception of the general fund subsidy and support to the library. Smith noted that one salary line has been moved from the cable TV fund to the pass-through fund. Pusack noted that the decline in benefits and salaries also reflects a decrease in part-time temporary employees. Pusack said that a clearer picture may be gained by pulling the large increase in the general fund subsidy out and look at percentages for each budget area. Shaffer said that the cable TV fund balance serves four main areas: equipment replacement, refranchising and consultant costs, one quarter year's operating expenses, and reserves, which are used for lawsuits, rate regulation, and special projects such as the local access survey. Shaffer said that contributions to the reserve fund may not be made in the immediate future because of a revenue shortage. Pusack said that as a result major enterprises such as building purchases would probably not be possible in the future and that is an area of concern. In addition, there may be no funds to hire refranchising consultants in about 10 years when that franchise would likely be expiring. Shaffer said that the pass-through fund has a balance of $218,000 and was originally established for three purposes: the purchase of a joint telecommunications facility, the funding of the community programmer position and to support the access channels through the CTG-allocated funds of about $17,500 a year. PATV's building and the City Cable TV Office were partially funded with this fund. Thrower asked if the Commission needs to review the purpose of the pass-through fund. Shaffer said the Commission may wish to discuss this. Smith said that that there has been a change in the use of the fund by moving the Avatar position to this fund. Shaffer said that the Avatar job position and the memos to city council on the Avatar project were included in the materials to demonstrate how this position contributes to the community programming effort. Helling said the subsidy to the library is based on an agreement with the library and subject to a CPI escalator. Pusack said that an agreement based on a set amount when a large portion of the funds are going out to subsidize the general fund distorts the picture. For example, the percentage the library subsidy consumes of the cable TV remains steady, but all the other areas, with the exception of the general fund subsidy, have been reduced. The Commission may need to re-evaluate these old agreements in the light of the large increase in the general fund subsidy as they were made under a city council policy that the franchise fees would not be used to subsidize the general fund. That has now changed. Helling said the city could continue on the present path for a couple years while refranchising is taking place. When a new franchise is in place the revenues will come into clearer focus. Smith noted that right-of-way fees are replaced by franchise fees by uses of the public right-of-way that pay them. As such, the general fund subsidy reflects reimbursement to other city departments involved in right-of-way management. IOWA CITY TELECOMMUNICATIONS COMMISSION ANNUAL REPORT Smith moved and Meikes seconded a motion to approve the revised FY 03 ICTC annual report. The motion passed unanimously. REFRANCHIS1NG Shaffer said that Mediacom has sent the City a letter initiating the refranchising process. The City has received responses from consultants to the consultant RFP and will be reviewing them. Thrower suggested that a refranchsing project plan be developed so Commissioners will have a better idea for what areas they will be able to volunteer. It was decided Pusack would represent the ICTC on the consultant selection team.. It was requested by the ICTC that the selection criteria be reported back to the Commission. ADJOURNMENT Thrower moved and Castillo seconded a motion to adjourn. Adjournment was a 7:15 p.m. Respectfully submitted, Wm. Drew Shaffer Cable TV Administrator