HomeMy WebLinkAbout2003-09-09 Resolution Prepared by: Anissa Williams, JCCOG Traffic Eng, Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5254
RESOLUTION NO. 03-281
RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE
IOWA DEPARTMENT OF TRANSPORTATION FOR FUNDING FROM THE
IOWA CLEAN AIR A'I-I'AINMENT PROGRAM (ICAAP) FOR THE ARTERIAL
STREET TRAFFIC SIGNAL INTERCONNECTION PROJECT.
WHEREAS, the Iowa Department of Transportation has made funds available for projects to
reduce vehicle emissions; and
WHEREAS, delay along artedal street corridors causes traffic congestion, which produces
excessive levels of vehicle emissions; and
WHEREAS, an artedal street traffic signal interconnection project has been developed which will
reduce congestion and vehicle emissions along arterial street corridors in Iowa City; and
WHEREAS, Iowa Clean Air Attainment Program funds will be required to complete said traffic
signal interconnection project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. Staff is authorized to submit an application to the Iowa Department of Transportation for
Iowa Clean Air Attainment Program funds.
2. Staff is authorized to file any additional documentation that is required by the Iowa
Department of Transportation.
3. The City agrees to maintain and operate the signal interconnection project for public use
dudng the project's useful life if funding is approved.
4. The City of Iowa City agrees to commit the necessary 20% matching funds up to an
amount not to exceed $49,373 for project implementation.
5. That the Mayor is authorized to sign the application form and any subsequent grant
contracts with Iowa DOT.
Passed and approved this 9th day of September ,20 03
Approved by
City Attorneyls Office
Resolution No. 03-281
Page 2
It was moved by Kanne~' and seconded by Champion the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
~ Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
Anissa Williams, JCCOG Traffic Eng. Planner, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5254
RESOLUTION NO.
AUTHORING THE FILING OF AN APPLI( WITH THE
~EPARTMENT OF TRANSPORTATION FOR FI. FROM THE
IOWA AIR ATTAINMENT PROGRAM (ICAAP) THE ARTERIAL
SIGNAL INTERCONNECTION PROJE
WHEREAS, the of Transportation has funds available for projects to
and
WHEREAS, delay along street corridors congestion, which produces
excessive levels of vehicle and
WHEREAS, an arterial street sig project has been developed which will
reduce congestion and vehicle arteria and
WHEREAS, Iowa Clean Air will be required to complete said traffic
signal interconnection project.
NOW, THEREFORE, BE IT RESOLVED CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. Staff is authorized to submit an apl: the Iowa Department of Transportation for
Iowa Clean Air Attainment
2. Staff is authorized to file any ditional entation that is required by the Iowa
Department of Transportation.
The City agrees to maintain e signal in~rconnection project for public use
3.
during the project's lis approved. ~
4. The City of Iowa City to commit the necessary 29,% matching funds up to an
amount not to exceed I =or project implementation.
\
5. That the Mayor is au to sign the application form arf~ any subsequent grant
contracts with Iowa D(
Passed and approved this day of ,20 .
MAYO R
ApprovJ~d by
CITY ~{~,~ttorney s Office
Prepared by: Liz Osborne, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246
RESOLUTION NO. 03-277
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK
TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA
CITY AND LIBERTY BANK, IOWA CITY, IOWA FOR PROPERTY LOCATED AT 434
WESTSIDE DRIVE, IOWA CITY, IOWA.
WHEREAS, the City of Iowa City is the owner and holder of a Mortgage in the total amount of
$5,000, executed by the owner of the property on May 31, 2002, and recorded on June 3, 2002,
in Book 3306, Page 824 through Page 827 in the Johnson County Recorder's Office covering
the following described real estate:
Unit 434, Building II, Mallard Point Condominiums, according to the Declaration
thereof recorded in Book 1853, Page 82, Records of Johnson County, Iowa, together
with a 1/36th interest in the common elements.
WHEREAS, Liberty Bank is refinancing a mortgage in the amount of $106,575 to the owner of
434 Westside Drive and to secure the loan by a mortgage covering the real estate described
above; and
WHEREAS, it is necessary that the mortgage held by the City be subordinated to the loan of
Liberty Bank secured by the proposed mortgage in order to induce Liberty Bank to make such a
loan; and
WHEREAS, Liberty Bank has requested that the City execute the attached subordination
agreement thereby making the City's lien subordinate to the lien of said mortgage with Liberty
Bank; and
WHEREAS, there is sufficient value in the above-described real estate to secure said lien as a
second lien, which is the City's original position.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA that the Mayor is authorized to execute and the City Clerk to attest the
subordination agreement between the City of Iowa City and Liberty Bank, Iowa City, Iowa.
Passed and approved this 9th day of September ,20 03
MAYOR
Approved by
CITY'CLERK City Attomey's Office
ppdrehab/res/subord434westsidedr.doc
Resolution No. 03-277
Page 2
It was moved by 0'Donne11 and seconded by Vanderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
~' Kanner
X Lehman
X O'Donnell
X . Pfab
X Vanderhoef
X Wilbum
SUBORDINATION AGREEMENT
THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and Liberty
Bank of Iowa City, Iowa herein the Financial Institution.
WHEREAS, the City is the owner and holder of certain Mortclacle which at this time is in the
amount of $5,000, and where executed by Toby M. Trail (herein the Owner), dated May 31, 2002,
recorded June 3, 2002, in Book 3306, Page 824 through Page 827, Johnson County Recorder's
Office, covering the following described real property:
Unit 434, Building II, Mallard Point Condominiums, according to the Declaration
thereof recorded in Book 1853, Page 82, Records of Johnson County, Iowa, together
with a 1/36t~ interest in the common elements.
WHEREAS, the Financial Institution proposes to loan the sum of $106,575on a promissory note to
be executed by the Financial Institution and the Owner, securing a mortgage covering the real
property described above; and
WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the Mortqaqe
held by the City be subordinated to the lien of the mortgage proposed to be made by the Financial
Institution.
NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto,
the parties agree as follows:
1. Subordination. The City hereby covenants and agrees with the Financial Institution that
the above noted Mortc~a~e held by the City is and shall continue to be subject and
subordinate to the lien of the mortgage about to be made by the Financial Institution.
2. Consideration. The City acknowledges receipt from the Financial Institution of One
Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of
subordination herein.
3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby
acknowledged as a lien superior to the MortRaqe of the City.
4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the
respective heirs, legal representatives, successors, and assigns of the parties hereto.
Dated this ~ day of ~ EP-rE.~ ~,~/~ ,20 ~9..~ .
CITY OF IOWA CI~ FINANCIAL INSTITUTION
B By ~
Mayor ~ ~_ ~~f~.
A~est: ~ U~. ~~
City~le~
CITY'S ACKNOWLEDGEMENT
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this ~ day of -~_¢"r~.¢.c/Z. ,20 ~)~ , before me, the undersigned, a Notary
Public in and for the State of Iowa, personally appeared ~_~_/aE~'r- I..O. L~_-/./M.&A) and
Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the
Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the
foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and
sealed on behalf of the corporation, by authority of its City Council, as contained in (Ordi~,r-.nca)
(Resolution) No. ~_~, ~<~'7 ? passed (the Resolution adopted) by the City Council, under Roll Call
No. - of the bity Council on the c.) day of ~FP'rE~_~> .20 ¢ ~ , and
that ~'¢~4/~'~'/' bO. LS_z~AA? and Marian K. Karr acknowledged the execution of the
instrument to be their voluntary act and deed and the voluntary act and deed of the corporation, by it
voluntarily executed.
ICommlsSion Number 159791 !
I* ~ '1 My Commission F. xp{ree I '~rY~
I ""1~'~1 ,5- '7-~ | Notary Public in and for the State of Iowa
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this ~-($~ day of ,~1,,~ , A.D. 20 O~, , before me, the
undersigned, a Notary Public in and for the State of Iowa, personally appeared
~,~J~._ '~(~-'~v.~/' and ~A,¢~ LJ,~'tL , to me personally known, who
being by me duly sworn, did say that they are the IV~-Ir..,_~ ~),~.~,,1~,~ and
~,£,~.~J~. /t&~.~ , respectively, of said corporation executing the within and foregoing
instrument to which this is attached, that said instrument was signed and sealed on behalf of said
corporation by authority of its Board of Directors; and that the said
(~xg~-~'and ~',v,,,~~'' ~ as such officers acknowledged the execution of said instrument
to be the voluntary act and deed of said corporation, by it and by them voluntarily executed.
Notary PulJlic in and for the State o------~wa
Prepared by: Liz Osborne, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246
RESOLUTION NO. 03-278
RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AND THE CITY CLERK
TO ATTEST TO A SUBORDINATION AGREEMENT BETWEEN THE CITY OF IOWA
CITY AND HILLS BANK AND TRUST, CORALVlLLE, IOWA FOR PROPERTY
LOCATED AT 428 FIFTH AVENUE, IOWA CITY, IOWA.
WHEREAS, the City of Iowa City is the owner and holder of three Mortgages in the total amount
of $25,176, executed by the owners of the property on May 8, 1996, and recorded on May 21,
1996, in Book 2085, Page 53 through Page 57 and in Book 2085, Page 58 through Page 62,
and another Mortgage on January 2, 1997 and recorded January 8, 1997, in Book 2209, Page
229 through Page 233, in the Johnson County Recorder's Office covering the following
described real estate:
Lot "A" of a survey recorded July 10, 1951 in Book 4, Page 216 of the Plat Records in
the office of the Recorder of Johnson County, Iowa, excepting therefrom the following
described portion thereof, to-wit: Commencing at the northwest corner of said Lot "A",
being also the Southwest corner of Lot 6, Block 37 in East Iowa City, Johnson County,
Iowa, according to the recorded plat thereof thence southeasterly along the south line of
said Lot 6, 46 feet, thence westerly to a point which is located 15 feet south of the
northwest comer of said Lot "A", thence northerly to the point of beginning.
WHEREAS, Hills Bank and Trust is refinancing a mortgage in the amount of $65,717 to the
owners of 428 Fifth Avenue and to secure the loan by a mortgage covering the real estate
described above; and
WHEREAS, it is necessary that the mortgages held by the City be subordinated to the loan of
Hills Bank and Trust secured by the proposed mortgage in order to induce Hills Bank and Trust
to make such a loan; and
WHEREAS, Hills Bank and Trust has requested that the City execute the attached
subordination agreement thereby making the City's liens subordinate to the lien of said
mortgage with Hills Bank and Trust; and
WHEREAS, there is sufficient value in the above-described-real estate to secure said lien as
second, third, and fourth liens, which is the City's original position.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA that the Mayor is authorized to execute and the City Clerk to attest the
subordination agreement between the City of Iowa City and Hills Bank and Trust, Coralville,
Iowa.
Passed and approved this 9th day of Septembe~ ,20 03
ClTY~LERK City Attorney's Office
pdrehab/res/428 Fifth Ave-subord.doc
Resolution No. 03-278
Page 2
It was moved by 0'Donne11 and seconded by Vanderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donneil
X Pfab
X Vanderhoef
;{ Wilbum
SUBORDINATION AGREEMENT
THIS AGREEMENT is made by and between the City of Iowa City, herein the City, and Hills
Bank and Trust of Coralville, Iowa herein the Financial Institution.
WHEREAS, the City is the owner and holder of certain Mortqa.qes which at this time is in the
amount of $25,176, and where executed by Bruce A. and Brid,qet L. Titus (herein the Owners),
dated May 8, 1996, recorded May 21, t996, in Book 2085, Page 53 through Page 57, and dated
May 8, 1996, recorded May 21, 1996, in Book 2085, Paqe 58 through Pa.qe 62, and dated
January 2, 1997, recorded January 8, 1997, in Book 2209, Pa,qe 229 through Pa,qe 233, Johnson
County Recorder's Office, covering the following described real property:
Lot "A" of a survey recorded July 10, 1951 in Book 4, Page 216 of the Plat Records in the
office of the Recorder of Johnson County, Iowa, excepting therefrom the following
described portion thereof, to-wit: Commencing at the northwest corner of said Lot "Ax, being
also the Southwest corner of Lot 6, Block 37 in East Iowa City, Johnson County, Iowa,
according to the recorded plat thereof thence southeasterly along the south line of said Lot
6, 46 feet, thence westerly to a point which is located 15 feet south of the northwest corner
of said Lot '%", thence northerly to the point of beginning.
HEREAS, the Financial Institution proposes to loan the sum of $65,717 on a promissory note to be
executed by the Financial Institution and the Owner, securing a mortgage covering the real
property described above; and
WHEREAS, to induce the Financial Institution to make such loan, it is necessary that the
Mortqaqes held by the City be subordinated to the lien of the mortgage proposed to be made by
the Financial Institution.
NOW, THEREFORE, in consideration of the mutual covenants and promises of the parties hereto,
the parties agree as follows:
1. Subordination. The City hereby covenants and agrees with the Financial Institution that
the above noted Mort.qaqes held by the City is and shall continue to be subject and
subordinate to the lien of the mortgage about to be made by the Financial Institution.
2. Consideration. The City acknowledges receipt from the Financial Institution of One
Hundred and Fifty Dollars ($150.00) and other good and valuable consideration for its act of
subordination herein.
3. Senior Mortgage. The mortgage in favor of the Financial Institution is hereby
acknowledged as a lien superior to the Mortqaqes of the City.
SENT BY: CZTY OF ZA CZTY PCDj 8- 4- 3 10:26AM~ 3193565027 => 319 466 4525~ #4/5
4. Binding Effect. This agreement shall be binding upon and inure to the benefit of the
respective heirs, legal representatives, successors, and assigns of the parties hereto.
Dated this C~ day of ...-~EPTF-/..1P.,E~ ,20 ~ '~ .
CITY OF IOWA CITY FINANCIAL INSTITUTION
Mayor
Attest:
CITY'S ACKNOWLEDGEMENT
STATE OF IOWA )
) SS:
,JOHNSON COUNTY )
On this .......... ¢~ ........ day of ~C~¢~TECCt._~ .......... 20_~;~__, before me, the undersigned a Notary
Public in and for tile Sl~te ot Iowa, personally appeared /~.~.~ES-~ LO. LF--AMA,~ .................. and
Marian K. Karr, to me personally known, and, who, being by me duly sworn, did say that they are the
Mayor and City Clerk, respectively, of the City of Iowa City, Iowa; that the seal affixed to the
foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and
sealed on behalf of the corporation, by authority of its City Council, as contained in ~
(Resolution) No, 0_'7.,-~7~ passed (the Resolution adopted) by the City Council, under Roll Call
No, -'--'-"---% ~ of tile City Council on the c~ day of ...~, 20 0 3 , and
that ....~Z~_.-ccr LO~, LEj/~.&,'J and Marian K, Karr acknowledged the execution of the
instrument to be their voluntary act and d~ed and the voluntary act and deed of the corporation, by it
voluntarily executed.
b~,~.. SONDRAE FORT J
J Commission Number 159791J
~"1 My Commission Ex~ims i
Notary Public in and for the State of Iowa
SENT BY: CZTY OF IA CZTY PCD; 8- 4- 3 10:26AM; 3193565027 => 319 466 4525; ~5/5
S FATE OF IOWA )
) SS:
JOHNSON COUNTY )
On thi~ 2~,bjt day oi: _.~ ...... ,. ......... A.D. 20l~3 . before me, the
unders~gnei~, a Notary P~ and for the State of Iowa, personally appeared
7_~-t~. l~l.i&~a.l~ a..n,d ~-.,.7ones to me personally known, who
De~ng by me duty sworn, aia say that they are the S eeo nage~d
:~~&.cl. eat. , respectively, of said corporation exe~'tj~n~g~~(o~:egoing
~ds[rament to which this is attached, that said instrument was signed and sealed on behalf of said
corporation by authority of its Board of Directors; and that the said
and Brian Mulcahe¥ & as such officers acknowledged the execution of said instrument
to be the voluntary act ar~-e"8 ~z~eCorporation, by it and by them voluntarily executed.
Notary Public in and for the State of Iowa
Prepared by: Liz Osborne, PCD, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5246
RESOLUTION NO. 03-279
RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST TO THE RELEASE OF LIENS REGARDING THREE MORTGAGES FOR
THE PROPERTY LOCATED AT 1211 SHERIDAN AVENUE, IOWA CITY, IOWA.
WHEREAS, on July 29, 1999, the owner of 1211 Sheridan Avenue executed two Mortgages for
a total amount of $12,767; and
WHEREAS, on December 27, 2001, the owner executed another Mortgage in the amount of
$1,014.86; and
WHEREAS, the loans were paid off; and
WHEREAS, it is the City of Iowa City's responsibility to release this lien.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA that the Mayor is authorized to sign and the City Clerk to attest the attached
Release of Lien for recordation, whereby the City does release the property located 1211
Sheridan Avenue, Iowa City, Iowa from two Mortgages recorded September 16, 1999, Book
2828, Page 142 through Page 146, and Book 2828, Page 147 through Page 151; and from a
Mortgage recorded January 3, 2002, Book 3202, Page 293 through Page 297 of the Johnson
County Recorder's Office.
Passed and approved this 9th day of September ,20 03
Approved by
CITY"G~ERK City Attorney's Office
It was moved by 0'Donnell and seconded by Vanderhnef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
× Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
ppdreha~/res/1211 sheridan-fei.doc
Prepared by: Liz Osborne, CD Division, 410 E. Washington St., Iowa City, IA 52240 (319)356-5246
RELEASE OF LIENS
The City of Iowa City does hereby release the property at 1211 Sheridan Avenue, Iowa City,
Iowa, and legally described as follows:
The east 60 feet of Lot 1 in Block 2, in P.J. Regan's Second Addition to Iowa City, iowa,
according to the recorded plat thereof.
from an obligation of the owner, Mary F. Ervanian, to the City of Iowa City in the total amount of
$13,781.86 represented by two Mortgages recorded September 16, 1999, Book 2828, Page
142 through Page 146, and Book 2828, Page 147 through Page 151; and from a Mortgage
recorded January 3, 2002, Book 3202, Page 293 through Page 297 of the Johnson County
Recorder's Office.
This obligation has been satisfied and the property is hereby released from any liens or clouds
upon title to the above property by reason of said prior recorded document.
Approved by
CITYi~3_ERK City Attorney's Office
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this ? day of ~P~',¢-~P,,5~- , A.D. 20 o~ , before me, the undersigned, a
Notary Public in and for said County, in said State, personally appeared Ernest W. Lehman and
Marian K. Kart, to me personally known, who being by me duly sworn, did say that they are the
Mayor and City Clerk, respectively, of said municipal corporation executing the within and
foregoing instrument; that the seal affixed thereto is the seal of said corporation, and that the
instrument was signed and sealed on behalf of the corporation by authority of its City Council, as
contained in Resolution No. o~,-.a'~ . adopted by the City Council on the ? day
~'~r~c,~,'F~20 ~ :5 and that the said Ernest W. Lehman and Marian K. Karr as such officers
acknowledged the execution of said instrument to be the voluntary act and deed of said
corporation, by it and by them voluntarily executed.
ppdrehab/,211she*idar>rel/doc r'^,,~,J SONDRAE FORTNOt~ry Public in and for Johnson County, Iowa
~' ~l~ 'r-lCommisslon Number 159791]
I'.~'1 My Commission Expires
I ~T-I ~-'7-~4, I
Prepared by: Kim Johnson, PW/Eng., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5139
RESOLUTION NO. 03-280
RESOLUTION ACCEPTING THE WORK FOR THE IOWA AVENUE MULTI-USE
PARKING FACILITY PROJECT
WHEREAS, the Engineering Division has recommended that the work for construction of the Iowa
Avenue Multi-Use Parking Facility Project, as included in a contract between the City of Iowa City
and McComas and Lacina Construction, of Iowa City, dated June 29, 1999, be accepted; and
WHEREAS, the Engineer's Report and the performance and payment bond have been filed in the
City Clerk's office; and
WHEREAS, the final contract price is $11,673,504.00.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT said improvements are hereby accepted by the City of Iowa City, Iowa.
Passed and approved this 9th dayof September ,20 03
MAYOR
Approved by
CIT~LERK C~; ~tto~ney's Office
It was moved by 0'Donne11 and seconded by Vanderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderh~ef
X Wilburn
ENGINEER'S REPORT
August 26, 2003
City Clerk
City of Iowa City, Iowa
Re: Iowa Avenue Multi-use Parking Facility Project
Dear City Clerk:
I hereby certify that the construction of the Iowa Avenue Multi-use Parking
Facility Project has been completed by McComas and Lacina Construction of
Iowa City, Iowa in substantial accordance with the plans and specifications
prepared by Neumann Monson P.C. of Iowa City, Iowa.
The final contract price is $11,673,504.
I recommend that the above-referenced improvements be accepted by the City
of Iowa City.
Sincerely,
Ronald R. Knoche, P.E.
City Engineer
:il0 EAST WASHINGTON STREET · IOWA CI~IY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009
Prepared by: Shelley McCafferty, Ass0date Planner, 410 E. Washington St., Iowa City, IA 52240; 319-356-5243
RESOLUTION NO.
RESOLUTION AUTHORIZING THE HISTORIC PRESERVATION COMMISSION TO FILE AN
APPLICATION FOR A CERTIFIED LOCAL GOVERNMENT (CLG) GRANT TO OBTAIN FUNDS
FOR THE PURPOSE OF PREPARING THE NATIONAL REGISTER OF HISTORIC PLACES
NOMINATION FOR THE PROPOSED DOWNTOWN HISTORIC DISTRICT,
WHEREAS, the State Historical Society of Iowa administers the Certified Local Government (CLG)
Grant program to assist local communities with histodc preservation projects; and
WHEREAS, the City of Iowa City Historic Preservation Commission has prepared an application for a
CLG Grant for $6,000 for the purpose of preparing the National Register of Historic Places
nomination for the proposed Downtown Historic District; and
WHEREAS, said grant will require local matching funds of $4,220, which the Historic Preservation
Commission proposes to provide through funds allocated in the budget for historic preservation
activities and in-kind costs; and
WHEREAS, Svensden Tyler inc. completed the Survey and Evaluation of the Central Business
District in August, 2001, and recommended nomination of the Downtown Historic District to the
National Register of Historic Places: and
WHEREAS, said grant will aid the City in its efforts to identify, protect and properly develop its
historic resources, in accordance with the Iowa City Historic Preservation Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The Historic Preservation Commission is hereby authorized to file an application for a CLG
Grant of $6,000 for the purpose of preparing the national Register of Historic Places
nomination for the proposed Downtown Histodc District, which will require $4,220 in matching
funds, donations, and in-kind services and supplies.
Passed and approved this day of ., 2003.
MAYOR
Approved by
CITY CLERK City Attorney's Office
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
Resolution No.
Page 2
AYES: NAYS: ABSENT:
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
FY2004 State of Iowa
Certified Local Government Grant Application
A. Applicant Information Please type or print clearly--all information is required
Federal Congressional District Number: 2 ] State Senatorial District Number (s): 39
I
State Representative District Number (s): 77
1. City/County (CLG) Applicant Name: City of Iowa City
Mayor/Chair of Board of Supervisors/ACLUD President: Ernest W. Lehman
City/County Mailing Address: 410 E Washington ST
Iowa City, IA 52240
2. Name of Persons who Prepared Application: Tim Weitzel
Richard Carlson
Preparer's Mailing Address: 410 E Washington ST
Iowa City, IA 52240
Preparer's Daytime Phone: (319) 354-5290 (Weitzel)
(319) 384-0727 (Carlson)
Preparer's E-mail address: tweitzel~avalon.net
richca rl~,blue.weef:l.uiowa.edu
3. Local Grant Director's (LGD) Name (who will direct the project once a~varded): Shelley McCafferty
LGD's Mailing Address (City, State, & Zip): Planning and Community Development
410 E Washington ST
Iowa City, IA 52240
LGD's Daytime Phone: (319) 356-5243
LGD's E-mail address: shelley-mccafferty(~iowa-city.org
Signature of the Mayor, Chairman of County Board of Supervisors, President ACLUD Trustees ~1~
Name Title Date
(Signature of the Mayor or Chair of the Board of Supervisors legally obligating the applicant)
B. PROJECT INFORMATION
1. PROJECT TITLE: DOWNTOWN HISTORIC DISTRICT MULTIPLE PROPERTY NOMINATION
2. TYPE OF PROJECT (See the manual for descriptions.) Circle or Underline the type
a. Planning for Preservation g. Public Education
[] Commission training and start up only [] Workshop, Conference, Meeting
[] Publications
[] Video/CD-Rom
b. Reconnaissance Survey
[] Other
[] Architectural/Historical
[] Archaeological, h. Pre-Develqpment:
[] Interdisciplinary
Requirements:
c. Intensive Survey-Evaluation [] Preview of Draft Application
[] National Register Listed
[] Architectural/Historical [] District
[] Archaeological, [] Individual
[] Interdisciplinary [] Ownership
[] Public (City/County)
d. Evaluation [] Private Not for Profit
[] Architectural/Historical Type:
[] Archaeological, [] Structural Assessment, plans,
[] Interdisciplinary specifications
[] Treatment (Repair, rehabilitation,
e. Registration etc)Plan, architectural and/or
engineering plans and
National Register Nomination specifications)
[] Individual Property(s) [] Maintenance Plan
[] Disthct(s) [] Adaptive Reuse Plan
[] MPCD Cover [] Other
Local Registration) Attachments:
[] Landmark (s)
[] District(s) REQUIRED for PREDEVELOPMENT
[] Exterior and Interior Photographs
f. Planning [] City/County Preservation Plan
[] Survey-Evaluation-Context Development
[] Ordinance Revisions
[] City/County Historic Preservation Plan
[] Design Guidelines
[] Other
3
C. SCOPE OF WORK:
Describe the following three items, use additional pages if necessary:
· Goal: State the project goal and the activities needed to accomplish that goal.
· Coordination: Describe the division labor, project responsibilities of consultant, local project
director, staff, volunteers.
·Work Products: Insert Tangible list of products required for your type of project
Identify additional intangible products or benefits.
· Schedule: List proposed deadlines for completing different parts of the project such as the start,
hiring consultant, organizing and training volunteers or conducting meetings, research design (if
required), preparing materials, submitting draft and final products.
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4
SCOPE OF WORK
Goal
The Iowa City Historic Preservation Commission is proposing to nominate one historic district in Iowa City's
Central Business District (CBD) for listing in the National Register of Historic Places (NRHP). The boundaries of
the proposed district were determined based primarily on recommendations made in a survey and evaluation of
the CBD completed in 2001 by consultants Svendsen Tyler, Inc. This survey and evaluation also included a
NRHP Multiple Property Documentation Form for the CBD, which supplements Iowa City's existing Multiple
Property Document, "Historic Resources of Iowa City, Iowa," completed in 1992. The nomination of the Downtown
Historic District will accompany this Multiple Property Document.
The CBD area surveyed in 2001 encompasses 15% blocks of Iowa City's Original Town Plat of 1839. The
proposed historic district includes an area of approximately 5% blocks within the CBD. Construction dates of the
buildings within the proposed district span much of the history of Iowa City, from 1856 to the present.
During the 1960s, a strategy was developed to revitalize the aging Central Business District through the
demolition and reconstruction of approximately 11 acres within that area. Approximately six block and dozens of
historic buildings were demolished in the downtown vicinity to implement urban renewal plans. Simultaneously,
the University of Iowa constructed major new buildings between Clinton and Gilbert Streets along Iowa Avenue.
Due to pressures to provide housing, entertainment, and office space for persons and activities associated with
the University, additional buildings that would have contributed to a historic district have been demolished or
significantly altered in recent years. The listing of the proposed Downtown Historic District will contribute to
creating greater public awareness of the significance of the historic buildings that were spared from urban
renewal. The NRHP listing will also make available to property owners tax incentives for the substantial
rehabilitation of buildings within the proposed district.
,Nso important for the long-term preservation of the historic character of downtown is the designation of a local
historic district in the area. If there is sufficient support from the business and property owners in downtown, the
NRHP nomination can serve as a basis for this designation. Local designation can provide for a design review
process the will ensure that alterations support a distinct sense of time and place based on the traditional
character of downtown. The design review process can further support the economic development of downtown
by enhancing its potential for promotion as a historic shopping and entertainment district.
Downtown Historic District
The proposed Downtown Historic District is dominated by structures that were built to house a diverse group of
commercial interests. Surviving commercial buildings in the proposed district once housed dry goods stores,
hotels, saloons, printing presses, laundries, barbers, billiards halls, furniture stores, movie theaters, and a
mortuary. In addition to retail and office space, the proposed district was home to several civic and fraternal
buildings, including a Carnegie library, a federal post office, and an Elks fraternal hall. Few, if any, of these
buildings remain in their original use. Many of the commeroial buildings were designed with residential
accommodations on the upper floors. Although most buildings in the proposed district have narrow facades, a few
large-scale facades occupy the entire front of one or more original lots. These large buildings were built primarily
in the 1910s. One former single-family residence remains in the proposed district, although historically there were
many more. A list of buildings to be included in the proposed historic district is provided in Table 1.
This assemblage of buildings has developed over a period of nearly 15 decades. Half of the buildings in the
proposed historic district were built before 1900. The great majority of the 19th century buildings (approximately
33 buildings, or more than one third of the total in the proposed district) were built during the fifteen years
following the Civil War, between about 1865 and 1880. Other peak periods of construction represented in the
district include 1895-1919 (22 buildings) and 1960-1979 (11 buildings). The historic architectural styles found
within the proposed district include those used between the mid-19th century and World War II. Popular styles
during this period include Greek Revival, Italianate, Classical Revival, Beaux Arts, Georgian Revival, Chicago
School or Twentieth Century Commercial, and Modeme. With few exceptions, the buildings in the proposed
district are constructed of brick.
The Downtown Historic District, as currently envisioned (Figure 1), contains approximately 95 primary buildings.
No extant outbuildings were found to contribute to the overall character of the proposed district. Six of the
4
5
buildings recommended to be included in the district are listed in the NRHP, and another approximately 33
primary structures have been determined to be individually eligible for NRHP listing. Together, there are 38
potential landmark buildings within the proposed district. Sixty-eight percent of the buildings in the proposed
district are considered contributing resources.
The boundaries of the area selected for proposed district designation were determined by a consultant's
recommendations, modified slightly to incorporate a block of contributing buildings in the 100 block of College
Street. The district boundaries were determined based on distinguishable changes in neighborhood character
(building use, style, and scale) at the edges of the district.
Map of Proposed Downtown Historic District (Figure 1)
MARKET ST
JEFFERSON ST.
z ~ ~
UNIVERSITY OF IOWA IOWA AVE
I
BURLINGTON ST.
~ O C
COURT ~T. > ~ cou~ s~.
LEGEND
Individually eligible/key property ~ Survey boundary
~ Contributingproperty Potential historic district
~ Noncontributingproperty
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7
Coordination
This project involves the preparation and submission of a National Register of Historic Places
Registration Form for the Downtown Historic District. This nomination follows a survey and evaluation
of the CBD by a qualified consultant (Svendsen 2001)~, which recommended National Register listing
for the Downtown Historic District. The consultant under contract for this project must meet the
Secretary of Interior's professional qualifications and will prepare a NRHP Registration Form for the
proposed district for review by the Historic Preservation Commission, the State Historical Society of
Iowa, City Council, and the public. The Registration Form for the proposed historic district will include
a map, property list, and boundary justification. The final nomination will incorporate comments from
these reviewers. The nomination will be submitted to the State Nomination Review Committee
(SNRC). The consultant will travel to Des Moines to present the nomination at the SNRC meeting.
The first step, after the selection of the consultant, will be a review of the previous survey and
evaluation of the Central Business District, and a block-by-block pedestrian survey of the proposed
historic district to update the information in the previous surveys where required. The Historic
Preservation Commission has discussed with the consultant who prepared the Survey and Evaluation
of the Central Business District, Marlys Svendsen, the possibility of revising the recommended district
boundaries to include the 100 block of College Street, between Clinton and Dubuque streets. Ms.
Svendsen concurred with the Commission that the properties, particularly on the south side of College
Street, contribute significantly to the character of downtown and that this boundary should be re-
evaluated. Should the consultant selected to complete the present grant project make a strong case
for additional alterations to the boundaries of the proposed historic district, based on changes in the
area since the survey was conducted or on other factors, the Commission will consider modifying the
project to accommodate those changes. It is anticipated that any such modifications will be minor and
will not affect the overall project timetable or budget.
The re-evaluation will be followed by downtown meetings, and additional research as necessary.
Members of the Commission and the consultant will schedule public meetings to provide an
opportunity for the property owners, business owners, and residents in the proposed historic district to
learn about the proposed district. All owners within the proposed district will receive written notification
of the meetings by mail. It is anticipated that one or two meetings will suffice to acquaint interested
parties with the project. These meetings will introduce the project and explain how the nomination
process works. The meetings will also be used to teach owners how to research the history of their
properties. The information thus gathered from the owners will be added to the information already
available in the previously completed historic survey of the CBD. While some additional research
beyond what is found in the previous survey and elicited from downtown owners may be necessary, it
is anticipated that the detailed information gathered during the previous survey will be sufficient in
most cases to complete the nomination form.
After the completion of a draft nomination of the proposed historic district, the Commission and the
preservation consultant will schedule a meeting to discuss the draft with property and business
owners. Owners will be notified of this meeting by mail. At the meeting, owners will be advised about
preservation tax incentives, guides to remodeling and restoration, and local historic preservation
resources. Public comments on the draft nomination will be encouraged and incorporated into the final
draft of the report.
iowa City is fodunate to have a wide array of organizations that suppod local historic preservation.
These groups include the Iowa City Friends of Historic Preservation, Johnson County Historical
Society, the Noon Lions Club, and Englert Civic Theatre, Inc. The EnCert Theatre is under restoration
and is Iowa City's only historic theater building that remains in use as a theater. The Historic
Preservation Commission and the Commission's City staff person plan to enlist the assistance of
these and other interested organizations to promote the proposed district.
~ Svendsen, Marlys A., 2001. Survey and Evaluation of the Central Business District, Iowa City, Iowa.
Svendsen Tyler, Inc., Sarona, Wisconsin.
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8
The Commission's City staff person, an Associate Planner with the City's Department of Planning and
Community Development, will serve as project manager. It is anticipated that approximately 40 hours of project
management time will be required to oversee this project, which will include tasks related to preparing the RFP,
the consultant subcontract, and other related documents, organizing downtown meetings, responding to
questions from the public, copying and distributing drafts of the nomination forms, general project administration,
and working with the consultant to provide assistanc~ as necessary. The use and involvement of volunteers will
be at the discretion of the consultant selected to complete the nomination. Fody hours of City intern time will also
be available to the consultant for completing various tasks, such as property ownership information and
photography, as well as for routine tasks associated with the project manager's responsibilities. ~
Work Products
The work product resulting from the proposed project will be a National Register of Historic Places Registration
Form for the Downtown Historic District in Iowa City. This form will be available to those in the downtown area
and elsewhere in the community who desire to learn more about the historic and architectural significance of
downtown Iowa City. The proposed historic district nomination will include a map of the district, a list of properties
that contribute or do not contribute to the district, and boundary justifications.
This work product will permit the Commission to pursue local historic district designation for the downtown area.
Local designation, which will be pursued after the completion of the proposed grant project, will bring downtown's
most historic buildings under the protection of Iowa City's Historic Preservation Ordinance. This will help to
preserve the integrity of the district and to promote public awareness of the historic character of Iowa City's
downtown. Furthermore, the establishment of a historic district will provide the opportunity for downtown
businesses and associations to use the historic significance of the district for economic development and
marketing purposes.
8
Schedule
The proposed project will include the following activities:
February 2004: Project Initiation--Issue Request for Proposals; review proposals and select
consultant; prepare consultant subcontract for review by State and consultant; execute consultant
subcontract and submit copy to State.
April-August 2004: Preservation consultant hosts downtown meetings, conducts research necessary
to complete a draft of the historic district nomination, and completes photography.
July-August 2004: Preservation consultant prepares draft of the historic district nomination.
September 2004: Preservation consultant submits the draft historic district nomination to the Iowa City
Historic Preservation Commission for review, discussion, and revision. The consultant then makes
revisions based on the Commission's comments. Copies of the draft nomination will be made available
to the public at the Iowa City Department of Planning and Community Development, and on the City's
website.
October 2004: The Commission and the preservation consultant will schedule one or more meetings
to discuss the revised draft with property and business owners in the proposed historic district. At
these meetings, property and business owners will be advised about preservation tax incentives,
guides to remodeling and restoration, and local historic preservation resources.
November 2004: The nomination papers will be completed and three copies submitted to the State by
January 1,2005, for preliminary staff review.
February 2005: The State sends review comments on the first draft to the preservation consultant.
The consultant will make corrections and revisions to the nomination, as needed, based on these
comments.
March 2005: Preservation consultant returns three copies of finalized draft to the State and sends
copy of nomination, photographs, and CLG review forms to the CLG.
April 2005: CLG completes review of the National Register nomination and sends the completed
review form to the State no later than June 1, 2005.
May 2005: CLG and preservation consultant present the nomination to the State Nomination Review
Committee.
June 2005: State sends SNRC review comments to preservation consultant.
June 30, 2005: CLG submits final products: 2 archival copies of the National Register nomination,
contact sheets and negatives, colored slides, photograph/catalogue field sheet, one page report
summarizing grant activities, and Request for Reimbursement to the State.
10
D. Explain how the proposed project will help to fulfill the goals and objectives of your local
preservation plan and/or the state preservation plan. If this is part of a multi-phase project,
describe the completed project segments and/or future ones that are linked to this project
application. Each year's project must be able to stand alone. Funding of one year does not
guarantee funding of future phases.
The Iowa City Historic Preservation Plan, adopted in 1992, identifies tan 9dais to be pursuad
concurrently. Tha proposed historic district nomination will contribute to tho fulfillment of several of
thasa goals. Specifically, the proposed project will help to establish economic incentives for
preservation (Goal 3), heighten public awareness of historic preservation (Goal 5), maintain and
strengthen private support for preservation from individuals, not-for-profit preservation groups, and
downtown interests (Goal 7), and promote herita9e tourism (Goal 8). Strategies to fulfill these 9dais
include tha designation of NRHP and local historic districts in order to ensure that the districts will
retain their historic character into the futura, and to promote historic preservation as a means to
improva the economic and neighborhood wall-bain9 of Iowa City. Recent public support has indicated
interest in preserving cultural and architectural resources in the CBD.
The 1992 Historic Preservation Plan also suggested a number of objectives to promote the
conservation of historic neighborhoods. Although the plan did not include as a specific objective the
designation of the downtown area as a National Register historic district, such a dasignation will
facilitata several of the other objectives outlined in the plan. In particular, National Recjistar district
designation will provide tha information necessary to designate the downtown as a local historic district
(Objective 3, which actually recommends designation as a conservation district, although this was
revised to a historic district as a result of the 200t survey), and facilitating design review in the
downtown (Objective 4).
The proposed nomination also complements the State of Iowa's Comprehensive Historic Preservation
Plan by advocating public involvement in the historic preservation process. Also supporting the State's
preservation goals are the Commission's identification and evaluation of Iowa City's historic resources
through surveys, the designation of local historic districts, and the nomination of districts to the
National Register of Historic Places.
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E. Past grant contract performance: Specifically address the success or challenges faced in
carrying out the requirements of your past CLG grant projects. DO NOT LEAVE THIS SECTION
BLANK.
This section gives the applicant an opportunity to dispel any fears on the part of the review panel
or Board that past problems will hinder this new effort. Simply explain what steps have been taken
to insure project success. If a past project was cancelled, please address the specific
circumstances of that cancellation. Ifa# previous CLG grants have been successfully completed,
please state this and discuss the factors that have contributed to your success.
If you have never received a CLG grant, assess your commission's performance since being
certified, using specific instances to make your points. Describe how undertaking this project will
strengthen and enhance commission performance
The Iowa City Historic Preservation Commission has a long record of completing grant programs
successfully. In 1983, a CLG grant was awarded to establish a preservation library in the Iowa City
Planning and Community Development depadment. The materials are accessible to the public,
Planning Department staff, and members of the Commission. The library is still in operation and is
continuously updated. A 1988 grant allowed the Commission to compile and print a Guide to Historic
Iowa City, creating an awareness of local historic buildings and neighborhoods. Because of the local
demand for these "guide maps," a second printing was funded by private donations. Over 15,000
copies of the map were printed, and the Commission is currently planning to produce a revised map.
In 1990, the HRDP program provided a $25,000 grant to assist in the preparation of the Iowa City
Historic Preservation Plan, from which the current project has been prioritized. The plan has been
instrumental in guiding preservation initiatives in Iowa City. A 1992 CLG grant resulted in the listing of
the Brown Street Historic District in the National Register. The district has also been designated as a
local district. A 1995 CLG grant funded a survey of the Dubuque/Linn Street corridor, which
recommended the designation of a conservation district and a number of individual local historic
landmarks within this area. The remainder of the North Side and adjacent Goosetown neighborhoods
were surveyed in three phases. The first phase was funded by a 1996 CLG grant, the second phase
was assisted by a 1997 HRDP grant, and the third phase was funded by a 1999 CLG grant. A 1993
CLG grant made possible a survey of the College Hill neighborhood, which resulted in the local and
National Register designation of the College Green and East College Street Historic Districts. A 1995
HRDP grant funded the National Register nominations for these two districts, which were listed in
1997. An HRDP grant in 1994 and a CLG grant in 1997 funded a survey of the Longfellow
neighborhood, which was designated an Iowa City Historic District in 2002. A CLG grant was received
in 2003 for the National Register nominations of four historic districts in the Northside neighborhood.
The consultant will begin work on these nominations during Fall 2003.
In addition to the state-funded surveys and nominations listed above, the City of Iowa City funded a
survey of the CBD that was completed in 2001. The consultant recommendations resulting from the
CBD survey led to the present grant application. The completed projects listed here provide a solid
foundation on which to build the current proposal for a Downtown Historic District.
The City of Iowa City and its Historic Preservation Commission have a proven record of following the
City's Historic Preservation Plan, completing grant-funded projects, and implementing the
recommendations of its surveys for legislation and historic districting. Previous grant-funded projects
have helped to improve the image of, and support for, historic preservation in Iowa City. It is hoped
that the current momentum and community interest coupled with grant funds will allow us to collect the
necessary data to support additional historic district, conservation district, and historic landmark
designations to protect the older threatened neighborhoods in Iowa City and leave a valuable legacy
for future generations.
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F. BUDGET:
Consultant Salary
150 hrs ~ $45/hr $6,000 $1,000 $7,000
Clerical Assistance
20 hfs ~ $15/hr $300 $300
Project Manager Salary
40 hfs (~ $22.24/hr $890 $890
Project Intern Salary
40 hfs (~ $8/hr $320 $320
Consultant Per Dicm
6 days (~/$100/day $600 $600
Consultant Travel
1,000 miles @ .33/mile $660 $660
Photography $250 $250
Office Supplies, Photocopies $150 $150
Postage $50 $50
$10,220
* CLGGrant =thetotalantountmustnotexceed60%OF TOTALPROJECTCOSTS
** Applicant Match (cash + ittkittd) =must equal a tttiltilttttttt of 40% OF TOTAL PROJECT COSTS
CER TIFICA TION: I certify that the matchin~ share pro osed or thi~ ro 'e
_ _ ~P f~ · p ~J ct does not include funding
froltt other Federal sources, altd that these funds are trot being used as tttatch against arty other Federal
grant application.
A UTttORIZED SIGNATURE, CHIEF ELECTED OFFICIAL OR DESIGNEE DA TE
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Table 1. Downtown Historic District Resource inventory
Architectural Street Address Building Name Date NRHP Contribution Key/Landmark Block No. Lot No.
Site No, Eligibility To HD** Structure
52-01938 8 S Clinton ST Dey Building 1917 E C Key/Landmark Block 80 Lot 3
52-01051 10-14 S Clinton ST Wm. P. Coast & Sons Building ca.1895 E C Key/Landmark Block 80 Lot 4
52-01052 16 S Clinton ST Unnamed ca.1870 E C Key/Landmark Block 80 Lot 4
52-01053 18-20 S Clinton ST Brossart Building ca.1870 NE C Block 80 Lot 5
52-01055 22 S Clinton ST Unnamed ca.1888 NE C Block 80 Lot 5
52-01057 24-26 S Clinton ST Lyons Block ca.1870 NE C Block 80 Lot 5
52-01058 28 S Clinton ST Moses Bloom Clothing Store (N1/2) ca.1870 E C Key/Landmark Block 80 Lot 6
52-01059 32 S. Clinton ST Moses Bloom Clothing Store (S1/2) ca.1870 E C Key/Landmark Block 80 Lot 6
52-01060 32 S. Clinton ST Whetsone Building 1868 E C Block 80 Lot 6
52-01063 102 S. Clinton St Johnson County Savings Bank 1912 E C Key/Landmark Block 81 Lot 4
52-04075 118 S Clinton ST Strub Building 1865 (1978) NE NC Block 81 Lot 5
52-04074 124 S Clinton ST Unnamed 1978 NE NC Block 81 Lot 5
52-01069 130-138 S Clinton ST Things, Things & Things Building ca.1975 NE NC Block 81 Lot 5
52-04072 132 S Clinton ST Unnamed ca.1975 NE NC Block 81 Lot 5
52-01070 103 E College ST Savings & Loan Building 1877 (I940) E C Key/Landmark Block 82 Lot 4
52-04093 109 E College ST Dooley Block ca.1874 E C Key/Landmark Block 82 Lot 3
52-04091 111-113 E College ST Sears, Robuck & Co. Building 1929 E C Key/Landmark Block 82 Lot 3
52-01088 115 E College ST Unnamed ca.1895 E C Key/Landmark Block 82 Lot 3
52-04090 117-123 E College ST Crescent Block ca.1895 E C Key/Landmark Block 82 Lot 2
52-04090 125 E College ST College Block 1878 L C Key/Landmark Block 82 Lot 2
52-04085 110 E College ST Unnamed ca.1968 NE NC Block 81 Lot 6
52-04086 112 E College ST Unnamed ca.1930 NE NC Block 81 Lot 6
52-01087 114-116 E College ST Schnieder Brothers Furniture Store 1893 NE C Block 81 Lot 6
52-04087 118-120 E College ST Unnamed ca.1874 NE C Block81 Lot7
128 E College ST see 52-04088, 125 S Dubuque ST Block 81 Lot 8
no number 307 E College ST Carnegie Apartments 2002 NE NC Block 41 Lot 3
52-01095 312 E College ST Masonic Temple 1913 E C Key/Landmark Block 40 Lot 6
52-01096 320 E. College ST Trinity Episcopal Church 1871 L C Key/Landmark Block 40 Lot 7&8
52-01545 1SDubuqueST ParkHouse 1867 NE C Block80 Lot1
52-01548 5 S Dubuque ST F.J. Epenter Building (N1/2) 1883 NE C Block 80 Lot 1
52-01550 7 S Dubuque ST F.J. Epenter Building (S1/2) 1883 E C Key/Landmark Block 80 Lot 1
52-01551 9 S Dubuque ST Patterson Block (N1/2) 1879 (1899) E C Key/Landmark Block 80 Lot 1
52-01553 11 S Dubuque ST Patterson Block (Sl/2) 1879 (1899) NE C Block 80 Lot 1
52-04094 13-15 S Dubuque ST Prairie Lights Book Store 1983 (1993) NE NC Block 80 Lot 1
52-01557 17 S Dubuque ST unnamed ca.1876 (2002) NE C Block 80 Lot 1
52-01558 19-21 S Dubuque ST Maresh & Holubar Building 1874 (2002) E C Key/Landmark Block 80 Lot 8
52-01559 23 S Dubuque ST unnamed 1879 (1951) NE NC Block 80 Lot 8
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52-01546 2 S Dubuque ST Franklin Market (N1/2) 1873 E C Key/Landmark Block 66 Church
reserve
52-01547 4 S Dubuque ST Franklin Market (Sl/2) 1873 NE NC Block 66 Church
reserve
52-01549 6 S Dubuque ST Ham Hall (N2/3) 1870 (1950) NE NC Block 66 Church
reserve
52-01552 10 S Dubuque ST Ham Hall (S1/3) 1870 E C Key/Landmark Block 66 Church
reserve
52-01554 12 S Dubuque ST unnamed ca.1870 E C Key/Landmark Block 66 Church
reserve
52-01556 14 S Dubuque ST MuellerBIock ca.1910 NE NC Block66 Church
reserve
20-28 S Dubuque ST see 52-02815, 202-214 East
Washington
52-01561 111 SDubuqueST Unnamed 1860 E C Key/Landmark Block81 Lot1
52-01562 115 S Dubuque ST Franklin Printing House I856 L C Key/Landmark Block 81 Lot 1
52-04088 125 S Dubuque ST Plaza Center One 1977 NE NC Block 81 Lot 8
52-04083 114-116 S Dubuque Dain, Kalman & Quail Building ca.1975 NE NC Block 44 Lot 4
ST
52-01564 118 S Dubuque ST Blackstone Building 1881 E C Key/Landmark Block 44 Lot 5
52-01567 124 S Dubuque ST Iowa Theater ca.1937 (1983) NE C Block 44 Lot 5
52-01939 113 E Iowa AVE Unnamed 1879 NE C Block 80 Lot 3
52-01940 115 E Iowa AVE Unnamed 1879 NE NC Block 80 Lot 3
52-01941 117 E iowa AVE Unnamed 1926 NE C Block 80 Lot 3
52-01942 119 E Iowa AVE Unnamed 1926 NE C Block80 Lot3
52-01943 121 E Iowa AVE Unnamed 1890 NE C Block 80 Lot 2
127 E Iowa AVE see 52-01545, 1 S Dubuque ST Block 80 Lot 1
52-01944 211 E Iowa AVE C.O.D. Laundry Building 1895 NE C Block 66 Church
reserve
52-01945 215 E IowaAVE Reardon Hotel 1912 NE C Block66 Church
reserve
52-01946 217 E Iowa AVE Unnamed 2003 NE NC Block 66 Church
52-01947 225 E Iowa AVE Peoples Steam Laundry Building 1909 E C Key/Landmark Block 66 Church
52-02224 9 S Linn ST Geo. & Harriet Van Patten House 1874 L C Key/Landmark Block 66 Church
52-02225 13-15 S Linn ST W.P. Hohenschuh Mortuary 1917 E C Key/Landmark Block 66 Church
52-02227 28 S Linn ST Old U.S. Post Office 1904 (1931) L C Key/Landmark Block 61 Lot 5
52-02228 104-116 S Linn ST O'Leary Velie Garage/Iowa ca.1918 (1924) NE C Block 40 Lot 4
Apartment Building
52-02229 122 S Linn ST Meardon Building 1977 NE NC Block 40 Lot 5
52-02230 218 S Linn ST Old Carnegie Library 1903 (2002) E C Key/Landmark Block 41 Lot 4
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52-02800 109 E Washington ST Hands Jewelry Building 1910 (1969) NE NC Block 81 Lot 4
52-02807 111-117 E Washington Younkers Department Store 1951 (ca.1995) NE NC Block 81 Lot 3
ST
52-02810 119-123 E Washington S.S. Kresge Co. Building 1933 (ca.1995) NE C Block 81 Lot 2
ST
52-01487 125-131 E Jefferson Hotel 1913 E C Key/Landmark Block 81 Lot 1
Washington ST
52-02804 110 E Washington ST Western Union Building ca.1928 NE C Block 80 Lot 6
52-02805 112 E Washington ST Unnamed 1900 E C Key/Landmark Block 80 Lot 6
52-02806 114-116 E Washington Unnamed ca.1874 NE NC Block 80 Lot 6
ST (1970s)
52-02808 118 E Washington ST Unnamed 1874 (ca.1968) NE NC Block 80 Lot 6
52-02809 120 EWashington ST Bremer's Building 1962 NE NC Block80 Lot 7
52-02811 124 E Washington ST Unnamed 1874 (2003) NE C Block80 Lot 7
52-02812 126 E Washington ST Unnamed ca.1874 NE C Block 80 Lot 7
52-02813 128 E Washington ST Arcade Building 1874 (1950) NE C Block 80 Lot 8
52-02814 132 E Washington ST Pryce & Schell Building ca.1879 NE C Block 80 Lot 8
52-02816 207 E Washington ST Paul-Helen Building 1913 L C Key/Landmark Block44 Lot 3
52-02821 221 E Washington ST Englert Theater 1912 (1926) E C Key/Landmark Block 44 Lot 2
52-04053 223-225 E Unnamed ca.1910 NE C Block44 Lot2
Washington ST (ca.1995)
52-04052 227 EWashington ST Unnamed ca. 1940 NE C Block 44 Lot 1
52-04051 229 E Washington ST Unnamed 1970 NE NC Block 44 Lot 1
52-02815 202-212 E Washington First National Bank ca.1870 (1994) E C Key/Landmark Block 66 Lot 4
ST
no number 214 E Washington ST First National Bank ca.1990 NE NC Block 66 Lot 3
52-02818 216 E Washington ST Stillwell Building/Lasansky Corp. ca.1880 E C Key/Landmark Block 66 Lot 2
(1980s)
52-02819 218 E Washington ST IXL Block (VVl/3) 1883 (2003) E C Key/Landmark Block 66 Lot 3
52-02820 220 E Washington ST IXL Block (Central 1/3) 1883 (2003) E C Key/Landmark Block 66 Lot 2
52-02822 224 E Washington ST First National Bank, parking Block 66 Lot 2
52-02823 228 E Washington ST First National Bank, parking & drive- 1962 NE NC Block 66 Lot 1
up building
52-02824 319 E Washington ST Iowa City Press-Citizen Publishing 1937 E C Key/Landmark Block 40 .or 2 & 3
Building
52-02827 325 EWashington ST B.P.O.E Hall 1909 E C Key/Landmark Block 40 Lot 1
* National Register of Historic Places Eligibility: L-Listed; E-Eligible; NE-Not eligible
**Contribution to Historic District: C-Contributing; NC-Not Contributing
LEFF, HAUPERT, TRAW & WILL'fAN, L.L.P.
August 28, 2003
Ms. Shelley McCafferty
Planning & Commurdty Development
City of Iowa City
410 E. Washington Street
Iowa City, Iowa 52240
In Re: Indefinite Deferral of Village Green South Part XIX Subdivision Application
Dear Shelley:
At the request of Th/rd Street Partners, [ formally request that the above-referenced
subdivision application be placed on indefinite deferral to allow the applicant sufficient
time to complete engineering drawings and legal papers required for this application.
The applicant has previously waived the 60-day limitation period applicable to this
application.
Thank you for your time and attention to th/s matter.
/ /
S' el
Left Haupert Traw & Willman, L.L.P.
Prepared by: Shelley McCafferty, Associate Planner, 410 E. Washington St., Iowa City, IA 52240; 319-356~5243 (SOB03-00016)
RESOLUTION NO.
RESOLUTION APPROVING THE FINAL PLAT OF VILLAGE GREEN, PART 19,
WHEREAS, the owner, Third Street Partners, Ltd, filed with the City Clerk the final plat of Village
Green, Part 19, Iowa City, Iowa, Johnson County, Iowa; and
WHEREAS, said subdivision is located on the following-described real estate in Iowa City, Johnson
County, Iowa, to wit:
Commencing at the Northeast Corner of the Northeast Quarter of Section 24, Township 79
North, Range 6 West, of the Fifth Principal Meridian; Thence S89°53'53"W, along the North
Line of said Northeast Quarter, 361.80 feet, to the Northwest Corner of Lot 7 of Village Green
South - Part 3A, in accordance with the Plat thereof Recorded in Plat Book 34, at Page 38, of
the Records of the Johnson County Recorder's Office, and the Point of Beginning; Thence
S00°06'07"E, along the Westerly Line of said Lot 7, a distance of 70.43 feet; Thence
S44°18'53"E, along said Westedy Line, 111.36 feet, to the Southwest Corner thereof, and a
Point on the Northwesterly Right-of-Way Line of Jennifer Jean Court; Thence S45°41'07"VV,
along said Northwesterly Right-of-Way Line, and the Southeasterly Projection thereof, 162.12
feet, to its intersection with the Southwesterly Right-of-Way Line of North Jamie Lane; Thence
Southeasterly, 24.66 feet, along said Southwesterly Right-of-Way Line on a 402.93 foot radius
curve, concave Southwesterly, whose 24.65 foot chord bears S49°41'24"E, to the Northern
most corner of Lot 10, of said Village Green South - Part 3A; Thence S42°03'47"W, along the
Westedy Line of said Lot 10, a distance of 126.33 feet, to the Westerly most corner thereof;
Thence S47°58'19"E. along the Southerly Line of said Lot 10, and the Southerly Line of Lot 11
of said Village Green South - Part 3A, a distance of 146.90 feet, to the Northwest Corner of
Lot 12 of said Village Green South - Part 3A; Thence S14°42'07"W, along the Westerly Line of
said Lot 12, a distance of 84.95 feet, to the Southwest Corner thereof; Thence Northwesterly,
14.75 feet, along the Northerly Right-of-Way Of Wintergreen Drive on a 471.61 foot radius
curve, concave Northeasterly, whose 14.75 foot chord bears N74°24'07"W, to its intersection
with the Northerly Projection of the Westerly Line of Lot 13, of said Village Green South - Part
3A; Thence S16°29'39"W, along said Northerly Projection and Westerly Line, 195.88 feet, to
the Southwest Corner of Said Lot 13, and a Point on the Northerly Line of Village Green South
- Part 4B, in accordance with the Plat thereof Recorded in Plat Book 34, at Page 41, of the
Records of the Johnson County Recorder's Office; Thence N63°08'40"W, along said Northerly
Line, 271.54 feet; Thence N32°32'35"W, along said Northerly Line, 50.75 feet; Thence
N89°12'22"W, along said Northerly Line, 278.94 feet, to the Northwest Corner of said Village
Green South - Part 4B; Thence N10°04'01"E, 158.22 feet; Thence N15°23'06"E, 217.09 feet;
Thence N32°04'14"E, 85.00 feet; Thence N70°19'00"E, 139.50 feet, to a Point on the South
Line of Lot 49 of Village Green - Part XVIII, in accordance with the Plat thereof Recorded in
Plat Book 43, at Page 153 of the Records of the Johnson County Recorder's Office; Thence
N89051'17"E, along said South Line, 175.57 feet; Thence N67°02'lS"E, along said South Line,
214.32 feet, to the Point of Beginning. Said Tract of land contains 7.11 acres, more or less,
and is subject to easements and restrictions of record.
WHEREAS, the Department of Planning and Community Development and the Public Works
Department examined the proposed final plat and subdivision, and recommended approval; and
WHEREAS, the Planning and Zoning Commission examined the final plat and subdivision and
recommended that said final plat and subdivision be accepted and approved; and
WHEREAS, said final plat and subdivision are found to conform with Chapter 354, Code of Iowa
(2003) and all other state and local requirements.
Resolution No.
Page 2
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The said final plat and subdivision located on the above-described real estate be and the
same are hereby approved.
2. The City accepts the dedication of the streets, and easements as provided by law and
specifically sets aside portions of the dedicated land, namely streets, as not being open for
public access at the time of recording for public safety reasons.
3. The Mayor and City Clerk of the City of Iowa City, Iowa, are hereby authorized and directed,
upon approval by the City Attorney, to execute all legal documents relating to said
subdivision, and to certify a copy of this resolution, which shall be affixed to the final plat after
passage and approval by law. The City Clerk shall record the legal documents and the plat at
the office of the County Recorder of Johnson County, Iowa at the expense of the
owner/subdivider.
Passed and approved this . day of ,2003.
MAYOR
Approved by
It was moved by and seconded by the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilbum
Prepared by: Steven Rackis, Hsg. Administrator, 410 E. Washington St., Iowa City, IA 52240 (319) 887-6065
RESOLUTION NO. 03-282
RESOLUTION TO ADOPT THE IOWA CITY HOUSING AUTHORITY AMENDED PUBLIC
HOUSING ADMISSIONS AND CONTINUED OCCUPANCY PLAN (ACOP)
WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority
and the Department of Housing and Urban Development requires adoption of the Admissions and
Continued Occupancy Plan (ACOP) for administration of the Public Housing Program; and
WHEREAS, the public housing program would benefit from the adoption of the updated
Admissions and Continued Occupancy Plan (ACOP) to include the same policies and procedures
as the Section 8 Administrative Plan, to the extent permitted by federal regulations and to include
HUD mandated community service requirement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
1. That the update of the Public Housing Admissions and Continued Occupancy Plan (ACOP) be
adopted as the policy of the Iowa City Housing Authority; and
2. That the City Clerk is hereby authorized and directed to certify appropriate copies of this
resolution together with any necessary certifications as may be required by the Department of
Housing and Urban Development.
Passed and approved this 9th dayof September ,2003.
Approved by
ClTY'C~,LERK City Attomey's Office
It was moved by Wilburn and seconded by 0'Donnell the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
The Admissions and Continued Occupancy Policy (ACOP) defines the Iowa City Housing
Authority's policies for the operation of the Public Housing Program, incorporating
Federal, State and local law.
ACOP Modification #1:
The HUD mandated Community Service Requirement is a completely new Section
identified as Section 14.0 CONTINUED OCCUPANCY AND COMMUNITY SERVICE.
14.0 CONTINUED OCCUPANCY AND COMMUNITY SERVICE
All Public Housing tenants 18 years of age or older, unless exempt, must perform eight (8)
hours o£community service per month. 24 CFR. 960.603
Community service is defined as the performance o£voluntary work or duties that are a public
benefit, and serve to improve the quality of life, enhance resident self-sufficiency, or increase
resident self-responsibility in the community. Community service is not defined as
employment and may not include political activities. 24 CFR 960.601(b)
14.01 EXEMPT INDIVIDUALS: 24 CFR 960.601
An exemption from the community service requirement will be made for any adult who:
(1) Is 62 years of age or older; 24 CFR 960.601 (b)(1)
(2) (a) Is a blind or disabled individual, /as deftned under 216(I)(1) or 1614 of the Social Secuhty Act (42
U.S.C.416(i)(1); 1382c)}, and who certifies that because of this disability she or he is unable to
comply with the service provisions of 24 CFR 960.601 (b)(2)(i) or
(b) Is a primary caretaker of such individual; 24 CFR 960.601 (b)(2)(ii)
(3) Is engaged in work activities; 24 CFR 960.601 (b)(3)
(a) The Iowa City Housing Authority (ICHA) defines "work activities" as working at least
20 hours per week or maintaining full time student status.
Eligible "work activities" are:
(a) Employment
(b) On-the-job training;
(c) Job search and job readiness assistance; (Resident Opportunity and Self Sufficiency
program (ROSS), vocational rehabilitation, Promise Jobs, etc.)
(d) Community service programs;
(e) Job skills training directly related to employment;
(f) Education directly related to employment, in the case of a tenant who has not received
a high school diploma or a certificate of high school equivalency;
(g) Satisfactory attendance at secondary school or in a course of study leading to a
certificate of general equivalence, in the case of a tenant who has not completed
secondary school or received such a certificate; and
(h) The provision of childcare services to an individual who is participating in a
community service program.
(4) Meets the work requirements for being exempt from having to engage in
a work activity under the State program funded under part A of title 1V
of the Social Security Act (42 U.S.C. 601 et seq) or under any other
welfare program of the State in which the PHA is located, including
a State-administered welfare-to-work program; 24 CFR 960.601 (b)(4) or
(5) Is a member of a family who is receiving assistance, benefits, or services
under a State program funded under part A of title IV of the Social
Security Act (42 U.S.C. 601 et seq.) or under any other welfare program
of the State in which the PHA is located, including a State-administered
welfare-to-work (Promise Jobs) program, and has not been found by the State or
other administering entity to be in noncompliance with such a program. 24 CFR
960.601(b)(5)
14.2 General Requirements 24 CFR 960.603
Except for any family member who is an exempt individual, each adult tenant of Public
Housing must:
(1) Provide 8 hours of community services per month (excluding political activities); 24 CFR
960.603 (a)(1) or
(2) Participate in an economic self-sufficiency program for 8 hours per month; 24 CFR
960.603 (a)(2) or
(3) Complete 8 hours per month of combined activities as indicated in (1) and (2) of this
section. 24 CFR 960.603 (a)(3)
The ICHA Public Housing lease will specify that it shall be renewed automatically for all
purposes, unless the family fails to comply with the service requirement. Violation of the
service requirement is grounds for nonrenewal of the lease at the end of the twelve (12) month
lease term, but not for termination of tenancy during the course of the twelve-month lease
term. 24 CFR 960.603 (b)
14.3 Administration of the Service Requirement 24 CFR 960.605 (c)(1)
1. Exempt Status
(a) The ICHA will verify the status of all tenants claiming an exemption from community
service requirement.
(b) All exemptions will be confirmed by 3rd party verifications except for blind/disabled
tenants claiming an exemption.
(c) Blind/disabled tenants claiming an exemption will be provided with a Self-
Certification form allowing the tenant to provide an explanation as to why they are
unable to complete the requirement. The ICHA will review the Self-Certification and
make the final determination of exempt status.
(d) Except in the case of an adult who is 62 years of age or older, the exempt status will be
re-verified annually and may be changed at anytime based on a change in the tenant's
circumstance.
(e) Tenants are required to report all changes in income, assets, family composition, and
allowances. Tenants Community Service requirements will be based on the months of
the non-exempt status.
2. Tracking of Eligible Community Service Activities
(a) The ICHA will provide a Commtmity Service Tracking sheet to each non-exempt
Public Housing tenant.
(b) The tenant will be required to maintain the sheet, securing the signature of a supervisor
at the agency in which commtmity service is performed.
(c) The tenant will be required to submit the Community Service Tracking Sheet to the
ICHA with the annual recertification packet.
(d) All entries will be reviewed and verification of family compliance will be secured
from such third parties.
14.4 ICHA Responsibilities 24 CFR 960.605 (c)(2)
The ICHA will provide a written description of the service requirements and the process for
claiming status as an exempt person to each adult Public Housing tenant. The description will
include the ICHA process for verification of such status. The ICHA will also notify the
family of its determination, identifying the family members who are subject to the service
requirement and the family members who are exempt persons. 24 CFR 960.605 (c)(2)
The ICHA will verify compliance annually, at least 30-days before the end of the twelve (12)
month lease. 24 CFR 960.605 (3)
The ICHA must retain reasonable documentation of service requirement performance or
exemption in participant files. 24 CFR 960.605 (4)
The ICHA must comply with non-discrimination and equal opportunity requirements listed at
24 CFR 5.105 (a). 24 CFR 960.605 (5)
14. 5 Assuring Resident Compliance 24 CFR 960. 607
ICHA notice of noncompliance.
1) If the ICHA determines that there is a family member who is required to fulfill a
service requirement, but who has violated this family obligation (noncompliant resident),
the ICHA must notify the tenant of this determination. 24 CFR 960.607 (b)
2) The ICHA notice to the tenant must:
(a) Briefly describe the noncompliance. 24 CFR 960.601(b)(2)(i)
(b) State that the ICHA will not renew the lease at the end of the twelve (12) month period
unless: 24 CFR 960.601 (b)(2)(ii)
(i) Tenant and any other adult (non-compliant tenant) enter into a written
agreement with the ICHA, in an effort to cure the non compliance, and in fact
cure such non compliance in accordance to such agreement; or
(ii) The family provides written notice of assurance satisfactory to the ICHA that
the tenant and non-compliant tenant are no longer living in the unit.
(c) State that the tenant may request a right to an appeal through a grievance hearing
within ten (10) calendar days of notifying tenant of decision not to renew and that the
tenant may exemise any available judicial remedy to seek timely redress for the
ICHA's nonrenewal of the lease because of such determination. 24 CFR 960.607
(2)(iii)
3) Tenant agreement to comply with service requirement. If the tenant or another family
member has violated the service requirement, the PHA may not renew the lease upon
expiration of the term unless: 24 CFR 960.607 (c)
(a) The tenant, and any other non compliant tenant, enter into a written agreement with
the ICHA, in the form and manner required by the ICHA, to cure such noncompliance
by completing the additional hours of community service or economic self-sufficiency
activity needed to make up the total number of hours required over the twelve-month
term of the new lease, 24 CFR 960.607 (c)(1) and
(b) All other members of the family who are subject to the service requirement are
currently complying with the service requirement or are not longer residing in the
unit. 24 CFR 960.607 (c)(2)
ACOP Modification #2:
The Interim Reexamination Policies identified in Section 15.5 Interim Reexaminations.
The proposed changes are:
Rent reductions, based on tenant reported changes, will take effect the month following the
tenant's written notification to the ICHA. If a 3rd party verification cannot be secured prior
to the first of the month, the ICHA will accept the tenant's notification to process the
change and secure the 3rd party verification. If the 3rd party verification does not support
the information supplied by the family, the ICHA will require reimbursement by the tenant
and will enforce the family obligations.
Interim reexaminations based on an increase in unearned income will be processed.*
Interim reexaminations based on an increase in earned income will only by processed if
the gross family income (earned and unearned), annualized, exceeds 80% of the median
income as defined for the family size by HUD. The family must continue to report all
changes in income within 10 days of the occurrence.
* Social Security cost of living increases will be processed at annual review only.
The purpose of the Section 8 Administrative Plan is to establish policies for issues not
covered under Federal regulations for the Section 8 Voucher, and Family Self-Sufficiency
programs administered by the Iowa City Housing Authority.
Modification #1:
The Interim Reexamination Policies are identified in Section 13.2 Interim
Reexaminations. The proposed changes are:
Rent reductions, based on tenant reported changes, will take effect the month following
the tenant's written notification to the ICHA. Ifa 3ra party verification cannot be secured
prior to the first of the month, the ICHA will accept the tenant's notification to process
the change and secure the 3rd party verification. If the 3rd party verification does not
support the information supplied by the family, the ICHA will require reimbursement by
the tenant and will enforce the family obligations.
Interim reexaminations based on an increase in unearned income will be processed.*
Interim reexaminations based on an increase in earned income will only by processed if
the gross family income (earned and unearned), annualized, exceeds 80% of the median
income as defined for the family size by HUD. The family must continue to report all
changes in income within 30 days of the occurrence.
* Social Security cost of living increases will be processed at annual review only.
Prepared by: Steven Rackis, Hsg. Administrator, 410 E. Washington St., Iowa City, IA 52240 (319) 887-6065
RESOLUTION NO. 03-283
RESOLUTION TO ADOPT THE IOWA CITY HOUSING AUTHORITY AMENDED
SECTION 8ADMINISTRATIVE PLAN.
WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority
and the Department of Housing and Urban Development requires adoption of the Section 8
Administrative Plan for administration of the Section 8 Programs; and
WHEREAS, the housing assistance programs would benefit from the adoption of an amended
Section 8 Administrative Plan that includes updates to the interim re-examination policy.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA:
A. That the update of the Section 8 Administrative Plan be adopted as the policy of the Iowa
City Housing Authority; and
B. That the City Clerk is hereby authorized and directed to certify appropriate copies of this
resolution together with any necessary certifications as may be required by the Depadment
of Housing and Urban Development.
Passed and approved this 9th day of
Approved by
City Attorney's Office
It was moved by ~~ and seconded by Pfab the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
× O'Donnell
X Pfab
X Vanderhoef
X Wilbum
Prepared by: Susan Dulek, Ass't City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 03-284
RESOLUTION AUTHORIZING CONVEYANCE OF t926 BROADWAY STREET
AND t946 BROADWAY STREET TO HAWKEYE AREA COMMUNITY ACTION
PROGRAM (HACAP) BY AMENDING THE REAL ESTATE CONTRACT
EXECUTED ON NOVEMBER 2'1, 1995 FOR THE SALE OF t926 BROADWAY
STREET AND 1946 BROADWAY STREET.
WHEREAS, the City Council of the City of Iowa City functions as the Iowa City Housing Authority;
and
WHEREAS, on September 12, 1995, the Iowa City Housing Authority considered and passed
Resolution No. 95-272 approving the disposition plan to sell 1926 and 1946 Broadway, also
described as Lot 2 of Block 2, Braverman Center, Iowa City, Iowa, according to the recorded plat
thereof, to HACAP for the purpose of establishing 18 transitional housing units; and
WHEREAS, HACAP purchased the property on contract for the principal sum of $750,000, the
appraised value of the property, to be paid over a ten-year (10-year) period at the rate of seven
percent (7%) annual interest with a balloon payment at the end of the contract period; and
WHEREAS, HACAP has requested amending the sale contract to be paid over a five (5) year
period at a rate of five and one-half percent (5.5%) annual interest with a balloon payment at the
end of the contract; and
WHEREAS, it is in the public interest to assist HACAP maintain its supportive services to
homeless families in Iowa City by lowering its monthly loan payment to the Housing Authority and
to execute the Amendment to Real Estate Contract, a copy of which is attached and incorporated
herein.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. Upon the direction of the City Attorney, the Mayor and the City Clerk are authorized to
execute the Amendment to Real Estate Contract, a copy of which is attached, for the
installment contract sale of 1926 and 1946 Broadway, legally described as Lot 2 of Block
2, Braverman Center, Iowa City, Iowa, according to the recorded plat thereof, to HACAP,
in consideration of the principal sum of $470,648, to be paid over a five (5) year period at a
rate of five and one-half percent (5.5%) annual interest with a balloon payment at the end
of the contract period.
2. The City Attorney is hereby authorized to take all necessary action to complete said
transaction; as required by law. The real estate installment contract and other
documentation required by law shall be recorded by the City Clerk in the Johnson County
Recorder's Office at HACAP's expense.
ResolutJon No. 03-284
Page 2
Passed and approved this 9th dayof September ,20 fl3 .
MAYOR
Approved by
CITY'CLERK City Attorney's Office
It was moved by n'nnnn~11 and seconded by Pfah the Resolution be
adopted, and upon roll call thero were:
AYES: NAYS: ABSENT: AB STA ! N:
X Champion
}( Kanner
X Lehman
X O'Donnell
X Pfab
~( Vanderhoef
Wilbum X
8-26-03
AMENDMENT TO REAL ESTATE CONTRACT
This is an amendment to the Real Estate Contract-Installments Agreement between the
City of Iowa City ("City'), a municipal corporation, and Hawkeye Area Community Action
Program (~HACAP") entered into on November 21, 1995 (~Contract") and is entered into on the
~ ~ ~' day of ~,~=~e~C~, 2003
WHEREAS, the Contract provides that the City sells to HACAP real estate legally described as:
Lot 2 of part of Block 2, Braverman Center, Iowa City, Iowa, according to the plat
thereof recorded in Plat Book 7, page 20, Plat Records of Johnson County, iowa,
and locally addressed as 1926 Broadway Street, Iowa City, Iowa and 1946 Broadway
Street, Iowa City, Iowa; and
WHEREAS, the parties wish to amend the due date of the balloon payment, the
amortization period, and the interest rate; and
WHEREAS, HACAP is current with its payments under the Contract; and
WHEREAS, after making the payment due on September 1, 2003, GICHF will have
$468,694 remaining due on the principal amount of $750,000 as of October 1, 2003.
IT IS THEREFORE AGREED that:
Paragraph 1 of the Contract is deleted in its entirety and the following new Paragraph 1
is substituted in lieu thereof;
1. TOTAL PURCHASE PRICE. The buyer agrees to pay for said property
the total of $471,428 (i.e., $468,694 principal and $2,734 interest) with
5.5% interest beginning October 1, 2003 and payable according to the
Schedule of Payments attached, marked Exhibit A, and incorporated
herein.
Paragraph 6 of the Contract is deleted in its entirety and the following new Paragraph 6
is substituted in lieu thereof:
6. INSURANCE. In addition, Buyer shall provide, at the time it executes this
contract, a certificate of insurance for general liability and casualty
insurance, naming the City of Iowa City as an additional insured, which
provides coverage in the following minimum amounts: Comprehensive
General Liability for Bodily Injury and Property Damage of $1,000,000 for
each occurrence and $2,000,000 in the aggregate. Buyer shall provide
thirty (30) days notice to the City before cancellation of said insurance
Paragraph 25 of Addendum No. 1 to the Contract is deleted in its entirety and the
following new Paragraph 25 is substituted in lieu thereof:
25. PAYMENT SCHEDULE. Buyer will begin payment on this contract on
October 1, 2003, due the first of each month in equal installments as
shown in the schedule of payment attached as Exhibit A. Interest begins
on October 1, 2003 at the rate of 5.5% per year.
All other provisions of the Contract remain in full force and effect.
CITY OF IOWA CITY ~WE~E AREA COMMUNITY
By:,,~,,4~ ~,b,,l*'~..~[,~.,~
Step~en d./~ins ~ Executive Director
City Manage~-
ATTEST: ~'.~/.~,~) ~.2, ~.2~,,~ ATTEST: ~,,~~-
Mar'lan K. Karr /¢oard President
City Clerk
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this ~ day of ~EPTF-L~F__JZ , A.D. 20 ~'~, , before me, the
undersigned, a notary public in and for the State of Iowa, personally appeared Stephen J. Atkins
and Madan K. Kan', to me personally known, who being by me duly sworn, did say that they are
the City Manager and City Clerk, respectively, of said municipal corporation executing the within
and foregoing instrument; that the seal affixed thereto is the seal of said municipal corporation;
that said instrument was signed and sealed on behalf of said munidpal corporation by authority of
its City Council; and that the said City Manager and City Clerk as such officers acknowledged that
the execution of said instrument to be the voluntary act and deed of said corporation, by it and by
them voluntarily executed.
'~ SONDRAE FORT
Commission Number 15979tl ~
My Commission Expires
-~- 7-o6 I Notary Public in and for the State of Iowa
My commission expires:
STATE OF IOWA )
) SS:
On this /~' day of ~- 0 , A.D. 20 (~)-~, before me, the undersigned,
a Notary Public in and for the State of Iow'~, personally appeared
and ,L)~,3 ./')l~ec,,~, , to me personally known, who, I~eing by me duly sworn,
did say that they are the 7~,~, ~.,6~,,' and ,~-~-,-~'/~,~ ~x~-~,- , respectively,
of said corporation executing the foregoing instrument;, that no seal has been procured by the
corporation; that said instrument was signed on behalf,,of the corporation by authority of its Board
of Directors; that /'k/.,¢.. ~.~f~ and ./J~,~ .,l~,~,~cc,,,' acknowledged the
execution of the instrument to be the voluntary act and deed of the corporation and the fiduciary,
by it, by them and as fiduciary voluntarily executed.
Not~ Public in and for the State of Iowa
hisadm/1926-1946B roadway-amend,doc
Jp^EX. sn',NAME ADDRESS
LOAN DATA TABLE DATA
Loan amount: I i:.:: i:~A~ Table starts at date: ~??.~ ?. :.~
An n ual i nt e rest rat e: I~ ~:: ?::: :::~ :: :~.:.~: ~::~ or at p a y ment n u m b er:
Term in years:l ~ Loan Amount i '
Payments per year:~ ~2 Total Interest ~ $465,600.02
First payment due: I:~:: ~:~:: ~::::~j~:: Total Paid I $937,028.02
PERIODIC PAYMENT
Entered payment: ~:~ :. ~ ~:~:~::~ :~:~::~:~:~ The table uses the calculated periodic payment amount,
Calculated payment: :~:::~:::~:. ~ ~::~:. ~:~$~:: unless you enter a value for "Entered payment."
CALCU~TIONS
Use payment of: $2,431,49 Beginning balance at payment 1: :.::~ ~~
1st payment in table: ~?~::::~:~:.~:~:~ ~ .~.:~. Cumulative interest prior to payment 1: ~:~:~::~.~::~.~ ~: ~:~
Payment B~inning Ending CumulMive
No. Date Balance Interest Principal Balance Intere~
1 10/1/2003 471,428.00 2,160.71 270.77 471,157.23 2,160.71
2 11/1/2003 471,157.23 2,159.47 272.01 470,885.21 4,320.18
3 12/1/2003 470,885.21 2,158.22 273.26 470,611.95 6,478.41
4 1/1/2004 470,611.95 2,156.97 274.51 470,337.44 8,635.38
5 21112004 470,337.44 2,155.71 275.77 470,061.66 10,791.09
6 3/1/2004 470,061.66 2,154.45 277,04 469,784.63 12,945.54
7 41112004 469,784,63 2,153.18 278.31 469,506.32 15,098.72
8 51112004 469,506.32 2,151.90 279.58 469,226.74 17,250.62
9 6/1/2004 469,226.74 2,150.62 280.86 468,945.88 19,401.25
10 71112004 468,945.88 2,149.34 282.15 468,663.73 21,550.58
11 81112004 468,663.73 2,148.04 283.44 468,380.28 23,698.62
12 91112004 468,380.28 2,146.74 284.74 468,095.54 25,845.37
13 10/1/2004 468,095.54 2,145.44 286~05 467,809.49 27,990.80
14 111112004 467,809.49 2,144.13 287.36 467,522.13 30,134.93
15 121112004 467,522.13 2,142.81 288.68 467,233.46 32,277.74
16 1/1/2005 467,233.46 2,141.49 290.00 466,943.46 34,419.23
17 2/1/2005 466,943.46 2,140.16 291.33 466,652.13 36,559.39
18 31112005 466,652.13 2,138.82 292.66 466,359.47 38,698.21
19 4/1/2005 466,359.47 2,137.48 294.00 466,065.46 40,835.69
20 5/1/2005 466,065.46 2,136.13 295.35 465,770.11 42,971.82
21 6/1/2005 465,770.11 2,134.78 296.71 465,473.41 45,106.60
22 7/1/2005 465,473.41 2,133.42 298.07 465,175.34 47,240.02
23 81112005 465,175.34 2,132.05 299.43 . 464,875.91 49,372.07
24 91112005 464,875.91 2,130.68 300.80 464,575.10 51,502.76
Page 1
jJEXHIBIT o~.~1 PAGE
Tarp amortization1 ,
Payment Beginning Ending Cumulative
No. Date Balance Interest Principal Balance Interest
25 10/1/2005 464,575.10 2,129.30 302.18 464,272.92 53,632.06
26 11/1/2005 464,272.92 2,127.92 303.57 463,969.35 55,759.98
27 12/1/2005 463,969.35 2,126.53 304.96 463,664.39 57,886.50
28 1/1/2006 463,664.39 2,125.13 306.36 463,358.04 60,011.63
29 2/1/2006 463,358.04 2,123.72 307.76 463,050.28 62,135.36
30 3/1/2006 463,050.28 2,122.31 309.17 462,741.10 64,257.67
31 4/1/2006 462,741.10 2,120.90 310.59 i 462,430.51 66,378.57
32 5/1/2006 462,430.51 2,119.47 312.01 462,118.50 68,498.04
33 6/1/2006 462,118.50 2,118.04 313.44 451,805.06 70,616.08
34 7/1/2006 461,805.06 2,116.61 314.88 461,490.18 72,732.69
35 8/1/2006 461,490.18 2,115.16 316.32 461,173.86 74,847.85
36 9/1/2006 461,173.86 2,113,71 317.77 460,856.09 76,961.57
37 10/1/2006 460,856.09 2,112.26 319.23 460,536.86 79,073.82
38 11/1/2006 460,536.86 2,110.79 320.69 460,216.17 81,184.62
39 12/1/2006 460,216.17 2,109.32 322.16 459,894.01 83,293.94
40 1/1/2007 459,894.01 2,107.85 323.64 459,570.37 85,401.79
41 2/1/2007 459,570.37 2,106.36 325.12 459,245.25 87,508.15
42 3/1/2007 459,245.25 2,104.87 326.61 458,918.63 89,613.03
43 4/1/2007 458,918.63 2,103.38 328.11 458,590.53 91,716.40
44 5/1/2007 458,590.53 2,101.87 329.61 458,260.91 93,818.28
45 6/1/2007 458~260.91 2,100.36 331.12 457,929.79 95,918.64
46 7/1/2007 457,929.79 2,098.84 332.64 457,597.15 98,017.48
47 8/1/2007 457,597.15 2,097.32 334.17 457,262.98 100,114.80
48 9/1/2007 457,262.98 2,095.79 335.70 456,927.29 102,210.59
49 10/1/2007 456,927.29 2,094.25 337.24 456,590.05 104,304.84
50 11/1/2007 456,590.05 2,092.70 338.78 456,251.27 106,397.55
51 12/1/2007 456,251.27 2,091.15 340.33 455,910.94 108,488.70
52 1/1/2008 455,910.94 2,089.59 341.89 455,569.04 t10,578.29
53 2/1/2008 455,569.04 2,088.02 343.46 455,225.58 112,666.32
54 3/1/2008 455,225.58 2,086.45 345.03 454,880.55 114,752.77
55 4/1/2008 454,880.55 2,084.87 346.62 454,533.93 116,837.64
56 5/1/2008 454,533.93 2,083.28 348.21 454,185.73 118,920.92
57 6/1/2008 454,185.73 2,081.68 349.80 453,835.93 121,002.60
58 7/1/2008 453,835.93 2,080.08 351.40 453,484.52 123,082.68
59 8/1/2008 453,484.52 2,078.47 353.01 453,131.51 125,161.15
60 9/1/2008 453,131.51 2,076.85 354.63 452,776.87 127,238.01
AMENDMENT TO REAL ESTATE C¢
This is an amendment to the Real Estate reement between the
City of lo, wa City ("City"), a municipal corporation, and Community Action
Proc entered into on November 21, 1995 (' is entered into on the
of ,2003.
WHEREAS, ~ntract provides that the City sells to HACAP legally described as:
Lot 2 Block 2, Braverman Center, according to the plat thereof
recc 7, page 20, Plat Records of J Iowa,
and locally addressed 26 Broadway Street, Iowa Iowa and 1946 Broadway Street,
Iowa City, Iowa;
WHEREAS, the parties wish lend the due f the balloon payment, the amortization
period, and the interest rate; and
WHEREAS, HACAP is current with ~der the Contract; and
WHEREAS, after making the payment du September 1, 2003, HACAP will have $470,648
remaining due on the principal amount of Si 300 as of October 1, 2003.
IT IS THEREFORE AGREED that:
Paragraph 1 of the Contract is its and the following new Paragraph 1 is
substituted in lieu thereof:
1. TOTAL PURCHAS The bu to pay for said property the total
of $470,648 interest due October 1, 2003 and payable
according to Schedule of Payments marked Exhibit A, and
incorporated
Paragraph 6 of Addendu 1 of the Contract is deleted in its el~.tirety and the following new
Paragraph 6 in lieu thereof:
6. In addition, Buyer shall provide providei',at the time it executes
this contract, a certificate of insurance for general liability and casualty insurance,
naming the City of Iowa City as an additional insured, which provides coverage in
the following minimum amounts: Comprehensive General Liability for Bodily
Injury and Property Damage of $1,000,000 for each occurrence and $2,000,000
in the aggregate. Buyer shall provide thirty (30) days notice to the City before
cancellation of said insurance
Paragraph 25 of Addendum No. 1 to the Contract is deleted in its entirety and the following new
Paragraph 25 is substituted in lieu thereof:
25. PAYMENT SCHEDULE. Buyer will begin payment on this contact on October 1,
2003, due the first of each month in equal installments as.shown in the schedule
payments attached as Exhibit A. Interest begins on 1, 2003 at the
of 5.5% per year.
HACAP shall costs to record this amendment and any othe~ required by
law to be recorded County Recorder's Office.
All other Contract remain in full force an effect.
CITY OF IOWA )MMUNITY
ACT iRAM
By: By:
Ernest W. Lehman ~tive Director
Mayor
ATTEST:
Marian K. Karr Board President
City Clerk
ACKN( iMENT
STATE OF IOWA )
) SS:
JOHNSON COUNTY )
On this day ~ 2003, before me,
__ __ / , a Notary in and for said State, personally
appeared Ernest W. Lehman a~:t Marian K. Kan', to me known, who being by me duly
sworn, did say that they are ~t~e Mayor and City Clerk, res of said municipal corporation
executing the within and fo/egoing instrument; that the seal hereto is the seal of said
municipal corporation, arid that the said Ernest W. Lehman Atkins and Marian K. Kan.
acknowledged the execution of said instrument to be the voluntap deed of said municipal
corporation, by it and by them voluntarily executed.
Notary Public in and for Johnson C~unty, Iowa
SS:
JOHNSON
On this day o' 2003, me, the undersigned, a
Notary Public in and of Iowa, personally appeared
and to me personall, being by me duly sworn,
did say that they are the and
, respectively, of :ion executing the instrument; that no seal has
been procured by the corl at the instrument was s~! on behalf of the corporation by
authority of its Board of that and
the execution of the instrument to
be the voluntary act and deed of )rporation and fiduciary, by it, by them and as
fiduciary voluntarily executed.
Notary for the State of Iowa
Approved By:
City Attorney's Office
PAGE
iii?:ii~i i ii~ :i~:iiii: ~: i:i i :: :i il i:: i ii~:i~i~ii i!~i!~:i~:i~:i :i: ::il :i ::!:il ii :i ::ii:: ~.ii ii
NAMEADDRESS
LOAN DATA TABLE DATA
Loan Table
Annual or at payme
Term in ye~ 40 Amount $470,648.00
Payments per yea~ 12 Interest $464,829.66
First payment due: Paid $935,477.66
PERIODIC PAYMENT
Entered The table periodic payment amount,
Calculated pa unless you payment."
CALCULATIONS
Use payment of: balance at pa
p aym ent in t able: C u m ulative ,m ent 1:
1
st
Payment Beginning Ending Cumulative
No. Date Balance In Principal Balance Interest
1 10/1/2003 470,648.00 2,157./1~ 270.33 470,377.67 2,157.14
2 11/1/2003 470,377.67 2,155/90~ 271.56 470,106.11 4,313.03
3 12/1/2003 470,106.11 2,1~.65 "~ 272.81 469,833.30 6,467.69
5 2/1/2004 469,559.24 \ 275.32 469,283.92 10,773.24
6 3/1/2004 469,283.92 .~,150.88'~ 276.58 469,007.35 12,924.12
7 4/1/2004 469,007.:~5 / 2,149.62 468,729.50 15,073.74
! 2,148.34
x,~.77.85
8 5/1/2004 468,729.50 2~9.12 468,450.38 17,222.08
9 6/1/2004 468,450.38 2,147.06 28~40 468,169.98 19,369.15
10 7/1/2004 468,169.98/ 2,14&78 281~,8 467,888.30 21,514.93
11 8/1/2004 467,888.3/~ 2,144.49 282.97X 467,605.33 23,659.41
12 9/1/2004 467,605.~3 2,143.19 284.27'~ 467,321.05 25,802.60
13 10/1/2004 467,32~.05 2,141.89 285.57 ~ 467,035.48 27,944.49
14 11/1/2004 467,0/85.48 2,140.58 286.88\ 466,748.80 30,085.07
15 12/1/2004 466/748.60 2,139.26 288.20 ~ 466,460.40 32,224.34
16 1/1/2005 46~,460.40 2,137.94 289.52 ~66,170.88 34,362.28
17 2/1/2005 ~66,170.88 2,136.62 290.85 4~5,880.03 36,498.90
18 3/1/2005 /4466~,880.03 2,135.28 292.18 46~,587.85 38,634.18
19 4/1/2005 465,587.85 2,133.94 293.52 465t294.34 40,768.12
20 5/112005 / 465,294.34 2,132.60 294.86 464,'<399.47 42,900.72
21 6/1/2005/ 464,999.47 2,131.25 296.21 464,703.26 45,031.97
22 7/1/2005 ' 464,703.26 2,129.89 297.57 464,405.69 47,161.86
23 8/1/2005 464,405.69 2,128.53 298.94 464,106.75 49,290.39
24 9/1/2005 464,106.75 2,127.16 300.31 463,806.44 51,417.54
Page 1
[EXlltT ~ '"'t
Tarp amortization1 [PAGE
Payment Beginning Ending Cumulative
No. Date ~ Balance Interest Principal Balance Interest
25 10/1/2005 ~ 463,806.44 2,125.78 301.68 463,504.76 53,543.32
26 11/1/2005~ 463,504.76 2,124.40 303.07 463,201.69 55,667.72
27 12/1/2005 463,201.69 2,123.01 304.45 462,897.24 57,790.73
28 1/1/2006 ~462,897.24 2,121.61 305.85 462,5)9'~. 39 59,912.34
29 2/1/2006 '4~62,591.39 2,120.21 307.25 462/284.14 62,032.55
30 3/1/2006 46~.,284.14 2,118.80 308.66 46,f, 975.48 64,151.35
31 4/1/2006 461,X9,,75.48 2,117.39 310.07 ¢1,665.40 66,268.74
32 5/1/2006 461,6~.~,40 2,115.97 311.50 761,353.91 68,384.71
33 6/1/2006 461,353~91 2,114.54 312.92 461,040.98 70,499.24
34 7/1/2006 461,040.~1~ 2,113.10 314.36 // 460,726.62 72,612.35
35 8/1/2006 460,726.62\ 2,111.66 315.80// 460,410.82 74,724.01
36 91112006 460,410.82 2,110.22 317.;~5 460,093.58 76,834.23
37 10/1/2006 460,093.58 ~ 2,108.76 31 ~.'~0 459,774.88 78,942.99
38 11/1/2006 459,774.88 ~2,107.30 3~'0.16 459,454.72 81,050.29
39 12/1/2006 459,454.72 '~,105.83 .721~3 459,133.09 83,156.13
40 1/1/2007 459,133.09 2~04.36 /323.10 458,809.99 85,260.49
41 2/1/2007 458,809.99 2,1~2.88 / 324J58 458,485~40 87,363.37
42 3/1/2007 458,485.40 2,10~.39 326.07 458,159.33 89,464.76
43 4/1/2007 458,159.33 2,099~0 / 327.57 457,831.77 91,564.65
44 5/1/2007 457,831.77 2,098.4~ / 329.07 457,502.70 93,663.05
45 6/1/2007 457,502.70 2,096.89y 330.58 457,172.12 95,759.94
46 7/1/2007 457,172.12 2,095.37/~, 332.09 456,840.03 97,855.31
47 j 8/1/2007 456,840.03 2,093.8/~P.-4\ 333.61 456,506.42 99,949.16
48 9/1/2007 456,506.42 2,092;~2 ~. 335.14 456,171.28 102,041.48
49 10/1/2007 456,171.28 2~,09~'. 79 % 336.68 455,834.60 104,132.27
50 11/1/2007 455,834.60 2,0~19~4 ',~38.22 455,496.38 106,221.51
51 12/1/2007 455,496.38 2,.787~9 3~9.77 455,156.61 108,309.20
52 1/1/2008 455,156.61 27(086.13 34~33 454,815.28 110,395.33
53 2/1/2008 454,815.28 ,~,084~7 34228,,9 454,472.39 112,479.90
54 3/1/2008 454,472.39 / 2,083J~0 344,46~ 454,127.93 114,562.90
55 41112008 454,127.93 / 2,081.42 346.04~ 453,781.88 116,644.32
56 5/1/2008 453,781.88 2,079.83 347.63 ~ 453,434.25 118,724.16
57 6/1/2008 453,434.25/ 2,078.24 349.22 453,085.03 120,802.40
58 7/112008 453,085.0/~ 2,076.64 350.82 \,452,734.21 122,879.04
59 8/1/2008 452,734/,21 2,075.03 352.43 "~52,381/78 124,954.07
60 9/1/2008 452,3/8'1/78 2,073.42 354.05 4~.,027.73 127,027.48
Balloon Payment ot 027.73 on October 1, 2008.
Prepared by: Kim Johnson, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5139
RESOLUTION NO. 03-285
RESOLUTION AWARDING CONTRACT ,~u~ID AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO Al-rEST A CONTRACT FOR
CONSTRUCTION OF THE COURT STREET TRANSPORTATION CENTER
PROJECT.
WHEREAS, Knutson Construction Services of Iowa City, Iowa has submitted the lowest
responsible bid of $5,974,000 for construction of the above"named project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, THAT:
1. The contract for the construction of the above-named project is hereby awarded to
Knutson Construction Services, subject to the condition that awardee secure adequate
performance and payment bond, insurance certificates, and contract compliance program
statements.
2. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for
construction of the above-named project, subject to the condition that awardee secure
adequate performance and payment bond, insurance certificates, and contract compliance
program statements.
Passed and approved this 9th day of September ,2(~ 03
MAYOR
CITY'CLERK City Attorney's Office
It was moved by Vanderhoef and seconded by Wilburn the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilburn
Prepared by: Kim Johnson, Public Works, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5139
RESOLUTION NO.
Ri=SOLUTION AWARDING CONTRACT AND AUTHORIZING THE MAYOF
SIGN'"~ND THE CITY CLERK TO A'I-FEST A
CONSTR~I~TION OF THE COURT STREET TRANSPORTATION
PROJECT%
WHEREAS, ~ of has submitted the
lowest responsible bid of $~, for construction of the above, project.
NOW, THEREFORE, BE IT I~SOLVED BY THE CITY COUN~ OF THE CITY OF IOWA
CITY, IOWA, THAT: ,,.
1. The contract for the construc-~n of the project is hereby awarded to
'~.~ , subject condition that awardee secure
adequate performance and paymen;H~ond, insura certificates, and contract compliance
program statements.
2. The Mayor is hereby authorized to sign an City Clerk to attest the contract for
construction of the above-named project, to the condition that awardee secure
adequate performance and payment bond. certificates, and contract compliance
program statements.
Passed and approved this day ,20
MAYOR
Approved by~
ATTEST:
CITY CLERK City Attorney's 0%
It was moved by and seconded by the P~esolution be
adopted, and u call there were:
NAYS: ABSENT:
Champion
Kanner
Lehman
O'Donnell
Pfab
Vanderhoef
Wilburn
pweng/res/CSTCawdcontract.doc
COURT STREET TRANSPORTATION
CENTER PROJECT
Sealed proposals w/Il be received by the City Clerk of
the City of Iowa City, Iowa, until 2:00 P.M. on the 27th
day of August, 2003, or at a later date and/or time as
determ/ned by the Director of Public Works or
designee, with notice of said later date and/or time to
be published as required by law. Sealed proposals will
be opened immediately thereafter by the City Engineer
or designee. Bids submitted by fax macb2ne shall not
be deemed a "sealed bid" for purposes of this Project.
Proposals will be acted upon by the City Council at a
meeting to be held in the Ermna J. Harvat Hall, City
Hall, 410 E. Washington Street, at 7:00 P.M. on the 9th
day of September, 2003, or at such later time and place
as may be scheduled.
The Project will involve the following:
Demolition of existing buildings and construction of
the new Court Street Transportation Center including
site improvements.
All work is to be done in strict compliance with the
plans and specifications prepared by OPN Architects,
Inc., of Cedar Rapids, Iowa, which have heretofore
been approved by the City Council, and are on file for
public examination in the Office of the City Clerk.
Each proposal shall be completed on a form famished
by the City and must be accompanied in a sealed
envelope, separate from the one containing the
proposal, by a bid bond executed by a corporation
authorized to contract as a surety th the State of Iowa,
in the sum of 10% of the bid. The bid security shall be
made payable to the TREASURER OF THE CITY OF
IOWA CITY, IOWA, and shall be forfeited to the City
of Iowa City in the event the successful bidder fails to
enter into a contract within ten (10) calendar days and
post bond satisfacto~ to the City ensuring the faithful
performance of the contract and maintenance of said
Project, if required, pursuant to the provisions of this
notice and the other contract documents. Bid bonds of
the lowest two or more bidders may be retained for a
period of not to exceed fifteen (15) calendar days until
a contract is awarded, or until rejection is made. Other
bid bonds will be returned after the canvass and tabula-
tion of bids is completed and reported to the City
Council.
The successful bidder will be required to furnish a
bond in an amount equal to one hundred percent
(100%) of the conlxact price, said bond to be issued by
a responsible surety approved by the City Council, and
shall guarantee the prompt payment of all materials and
labor, and also protect and save harmless the City from
all claims and damages of any kind caused directly or
indirectly by the operation of the contract, and shall
also guarantee the maintenance of the improvement for
a period of one (2) years fi.om and alSer its completion
and formal acceptance by the City.
The following limitations shall apply to this Project:
Working Days: 18 months.
Specified Start Date: September 16, 2003.
Liquidated Damages: $1000 per day.
The plans, specifications and proposed contract
documents may be examined at the office of the City
Clerk. Copies of said plans and specifications and form
of proposal blanks may be secured at the Office of
Rapids Reproductions, 7l 1 Second Avenue S.E., Cedar
Rapids, IA 52406, by bona fide bidders.
Bidding Documents may be examined at the
following places:
OPN Architects, Inc.:
625 First Street SE, Suite 460, Cedar Rapids, IA
52401
Construction Market Data, Inc.:
I011 Office Park Road, Suite 1, West Des Moines, IA
50265
ILLOWA Builder's Exchange
520 24th Street, Rock Island, IL 61204
North Iowa Builders Exchange
15 West State Street, Mason City, IA 50401
Lincoln Builder's Exchange
5910 S. 58th Street, Suite C, Lincoln, NE 68516
Sioux City Construction League
1414 Jackson Street, Sioux City, IA 51102
Siouxland Builder's Association
903 6t~ Street, Sioux City, IA 51102
Construction Update Plan Room
1406 Central Avenue, Fort Dodge, IA 50501
Chamber of Commerce Plan Room
709 South Center, Marshalltown, IA 50158
Associated General Contractors of Iowa
701 East Court Avenue, Suite B, Des Moines, IA
50309
F.W. Dodge Company
7600 Park Lawn Avenue, Minneapolis, MN 55435
City of Iowa City
Jeff Davidson, Asst. Director of Planning and
Community Development
410 E. Washington, Iowa City, IA 52240
jeff davidson~iowa-city, org
A $175.00 non-rethndable fee is requked for each set
o£plans and specifications provided to bidders or other
interested persons. The fee shall be in the form of a
check, made payable to OPN Architects, Inc.
Prospective bidders are advised that the City of Iowa
City desires to employ mmurity contractors and
subcontractors on City projects.
Bidders shall list on the Form of Proposal the names
of persons, lams, companies or other parties with
whom the bidder intends to subcontxact. This list shall
include the type of work and approXtmate subcontract
amount(s).
The Contractor awarded the contract shall submit a
list on the Form of Agreement of the proposed
subcontractors, together with quantifies, unit prices and
extended dollar amounts. If no minority business
enterprises (MBE) are utilized, the Contractor shall
furnish documentation of all reasonable, good faith
efforts to recruit MBE's.
A listing of minority contractors can be obtained from
the Iowa Department of Economic Development at
(515) 242-4721.
By virtue of statutow authority, preference will be
given to products and provisions grown and coal
produced within the State of Iowa, and to Iowa
domestic labor, to the extent lawfully required under
Iowa Statutes. The Iowa Reciprocal Preference Act
applies to the contract with respect to bidders who are
not Iowa residents.
The City reserves the right to reject any or all
proposals, and also reserves the right to waive techni-
calities and irregularities.
Published upon order of the City Council of Iowa
City, Iowa.
MARIAN K. KARR, CITY CLERK
Prepared by: Steven Nasby, Community Development Coordinator, 410 E. Washington St., Iowa City, IA (319) 356-5248
RESOLUTION NO. 03-286
RESOLUTION APPROVING FUNDING FOR DELUXE BAKERY FROM IOWA CITY'S
COMMUNITY DEVELOPMENT BLOCK GRANT - ECONOMIC DEVELOPMENT
FUND AND AUTHORIZING THE CITY MANAGER TO ACT AS CHIEF
ADMINISTRATIVE OFFICER AND SUBMIT ALL NECESSARY DOCUMENTATION
TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT.
WHEREAS, the City of Iowa City has a Community Development Block Grant (CDBG) funded
Economic Development Fund; and
WHEREAS the CDBG Economic Development Fund was approved within Iowa City's Annual Action
Plans for FY03 and FY04 as parts of the City's 2001-2006 Consolidated Plan (CITY STEPS), as
amended, to plan for the use of federal funds to assist lower income residents with housing, jobs and
services; and
WHEREAS, the City has disseminated information and the Iowa City City Council Economic
Development Committee held two public meetings to discuss said project; and
WHEREAS, the Iowa City City Council Economic Development Committee has recommended that the
project submitted by Deluxe Bakery be allocated $15,000; and
WHEREAS, the Iowa City City Council Economic Development Committee has recommended that
these funds be in the form of a five-year (5 year) amortized loan with an interest rate of three percent
(3%); and
WHEREAS, the City Council finds that the public interest will be served by an allocation of CDBG
funding for said project to create employment opportunities and support micro-enterprise development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, THAT:
1. The City Manager is hereby authorized and directed to provide all the necessary
certifications or documents required by the U.S. Department of Housing and Urban
Development.
2. The City Manager is authorized to execute, terminate or amend an agreement(s) with
Deluxe Bakery for activities in connection with this allocation of public funds.
Passed and approved this 9t.h day of Se~l:ember ,20 (~.3
CITY'CLERK City Attorney's Office
Resolution No. 03-286
Page 2
It was moved by Champion and seconded by Vanderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT: AB STA ! N:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
Wilbum X
City of Iowa City
E ORANDU
DATE: September 8, 2003
TO: City Council
FROI~I: Steven Nasby, Community and Economic Development Coordinator
RE: Recommendation on CDBG Economic Development Funding -
DeLuxe Bakery
DeLuxe Bakery is currently a home-based business that is expanding into a storefront
located at 812 S. Summit Street. DeLuxe Bakery specializes in wedding cakes, fine pastries
and a variety of other baked goods. Employment created by this project will include one
retained job (owner) and new one full-time equivalent position.
On August 29, the City Council Economic Development Committee voted to recommend
$15,000 in funding for this project. CDBG funds will be used for site improvements and
equipment purchase. The Council Economic Development Committee is recommending
financing terms for DeLuxe Bakery as follows:
· 3% interest rate
· 5 year amortized loan
lin addition to the proposed CDBG funding, DeLuxe Bakery has secured a $190,000 business
loan from a local bank.
A resolution approving the CDBG funds and the financing terms is on the September 9
Council agenda for your consideration. Tf you have questions regarding this project or need
additional information please contact me at 356-5248. A complete copy of the application by
DeLuxe Bakery is available in the August 14 Council Tnformation Packet.
Cc: City Manager
Karin Franklin, Director of Planning and Community Development
City of Iowa City
MEMORANDUM
TO.' City Council and City IVlanager
FROI~I: Steven Nasby, Community and Economic Development Coordinator
RE: interest Rate for CDBG\HOIVlE Projects
At the September 8 work session the Council had questions about the interest rates that
are charged to CDBG and/or HONE projects. At present, interest rates are being applied
to housing and to economic development activities. Please note that housing projects
may be funded with CDBG and/or HONE, while economic development projects are
CDBG eligible only.
Last year, the City Council established an interest rate policy for housinq projects. This
policy is as follows:
· The interest rate for rental housing will be 1% for non-profit projects and prime rate
minus two points for for-profit projects with an amortization period up to 30 years or the
period of affordability, whichever is less.
· The interest rate for homeownership projects will be 1% simple interest in the form
of a Conditional Occupancy Loan (a loan that must be paid in full when the owner
sells, transfers title, moves or rents the property). While the Conditional Occupancy
Loan is in effect, simple interest will accrue but no payments will be made by the
property owner. The term of the Conditional Occupancy Loan will not exceed 20
years. At the end of the 20-year period, the homeowner will have the option to
payoff the Conditional Occupancy Loan (accrued interest and principal) or enter into
a 10-year amortized loan with the City for the repayment of the balance due.
Economic development activities are currently looked at on a case-by-case basis. Typically,
the for-profit business projects (e.g. restaurant and bakery) have been recommended for
Iow-interest loans; whereas, non-profits or non-income producing projects (Englert Theatre
and [SED training program) have been given forgivable loans or grants. The basis for the
Council's Economic Development Committee in determining interest rates for economic
development projects relates to several inter-related factors. These factors include the risk
involved in the proposed project, the number of jobs created for Iow-moderate income
persons, the ability of the proposed project to repay a loan and the amount of other funding
leveraged by the CDBG investment. As a comparison, the State of iowa's Targeted Small
Business Assistance program uses a range of interest rates for their loans (3-7%) based on
many these same factors.
Tf you have any questions or need additional information please contact me at 356-5248.
Cc: Karin Franklin, Director of Planning and Communib/Development
Prepared by: Linda Kopping, Senior Center Coordinator, 410 E. Washington St., iowa City, iA 52240
(319)356-5225
RESOLUTION NO. 03-287
RESOLUTION RESCINDING RESOLUTION NO. 94-309 AND ADOPTING IN
LIEU THEREOF A NEW RESOLUTION MODIFYING THE COMPOSITION
OF A SENIOR CENTER COMMISSION FOR THE CITY OF IOWA CITY,
IOWA, AND ESTABLISHING THE MEMBERSHIP, TERMS, DUTIES,
POWERS AND AUTHORITY OF SAID COMMISSION.
WHEREAS, Resolution No. 94-309 established a Senior Center Commission for the City of
iowa City, Iowa ("Commission") and established the membership, terms, duties, powers and
authority of said Commission;
WHEREAS, Resolution No. 94-309 was based upon a 28E Agreement between the City of
Iowa City, Iowa and Johnson County, Iowa for the funding and operation of the Senior
Center that has been dissolved;
WHEREAS the Senior Center offers opportunities to community members for personal
enrichment, social engagement and community involvement, provides information and
referral for supportive services and information related to aging, and provides operational
and programming space for other agencies serving the elderly; and
WHEREAS, the City Council of the City of Iowa City, Iowa, deems it in the publ!c interest
that the City Council modify the membership of the Commission in light of the dissolution of
said 28E Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, as follows:
1. The Senior Center Commission of the City of Iowa City shall consist of seven (7)
members, six (6) members who are residents of the City appointed by the City
Council and one (1) additional at-large member, who is an eligible elector of Johnson
County Iowa but not a resident of the City of Iowa City, appointed by majority vote of
the six (6) City Council appointees to the Commission. All shall serve without
compensation except for reimbursable expenses. All may serve more than one term.
2. The terms of office of each member shall be three (3) years commencing on January
1 of the year of appointment.
3. The six (6) current City Council appointees to the Commission shall continue to serve
out their terms.
4. The one (1) at-large Commission member appointed by majority vote of the six (6)
City Council appointees shall serve a three year term beginning on January 1, 2004.
Time spent serving on the Commission prior to January 1, 2004 shall not be
calculated in the initial term of office.
Resolution No. 03-287
Page 2
5. The City Manager shall be authorized to take whatever administrative action is
necessary to provide the staff assistance and information that is necessary to aid the
Commission in the performance of its duties.
6. The Commission shall serve in an advisory role to the City Council with regards to
the needs of the Senior Center, and shall make recommendations with regard to
policies and programs of the Senior Center; shall join staff and other interested
persons in seeking adequate financial resources for the operation of the Senior
Center; shall encourage full participation by senior citizens in the programs of the
Senior Center; shall ensure that the Senior Center is effectively integrated into the
community and cooperates with organizations with common goals in meeting the
needs of senior citizens; shall serve in an advocacy role with regard to the needs of
senior citizens and shall assist and give input to the City Manager in evaluation and
hiring of personnel.
7. The Commission shall have power to make recommendations with regard to the
allocation of space in the Senior Center to various agencies and organizations; to
make recommendations with regard to the acceptance and utilization of gifts; to
make recommendations with regard to policies, rules, ordinances and budgets which
affect the programs and services of the Senior Center; to present an annual report of
Senior Center activities and accomplishments to the City Council and to implement
the above recommendations unless otherwise mandated by the City Council.
8. The Commission shall adopt a set of By-Laws, which they deem necessary and
advisable for the conduct of the business of the Commission.
9. Resolution No. 94-309 is rescinded and ail other resolutions and parts of resoluti~)ns
in conflict with the provisions of this resolution are hereby repealed.
10. If any section, provision or part of the resolution shall be adjudged to be invalid or
unconstitutional, such adjudication shall not affect the validity of the resolution as a
whole or any section, provision or part thereof not adjudged invalid or
unconstitutional.
11. This resolution shall be in effect after its final passage, approval and publication as
required by law.
Passed and approved this 9t..h day of_~.~i~~, 20hq .
MAYOR
Approved by
(~IT~LERK City Attorney's Office
Resolution No. 03-287
Page 3
It was moved by Champion and seconded by Wi 1 burn the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
Prepared by: Linda Kopping, Senior Center Coordinator, 410 E. Washington St., Iowa City, IA 52240
(319)356-5225
RESOLUTION NO. __
RESOLUTION RESCINDING RESOLUTION NO. 94-309 AND AD/OPTING/N
LIE-~ THEREOF A NEW RESOLUTION MODIFYING THE C.(3MPOSlTION
OF ~. SENIOR CENTER COMMISSION FOR THE CITY/G~ IOWA__C_!_TY_,
IOW~, AND ESTABLISHING THE MEMBERSHIP,//TERMS, DUTIES,
P OW~S AND AUTHORITY OF SAID CO MMISSIO/~'/ .........
WHEREAS,,_? o, lution No. 9 -309 established a Sen~mission for the City of
Iowa City, Iowa ~Commission ) and established the ~p, terms, duties, powers and
authority o_f s_aid ..C~.m. mission; / ........
WHEREAS, Res01uti, No 94-309 was based)~~~wee,n !,_h_e C~i?_ of
Iowa City, Iowa and hnson County, Iow~~On of the Senior
Center that has been
WHEREAS the Senior offers 9~POrtunities to community members for personal
enrichment, social and involvement, provides information and
referral for supportive tion related to aging, and provides operational
and programming space for oth~ ,ncies serving the elderly; and
WHEREAS, the City Council of of Iowa City, Iowa, deems it in the public interest
that the City Council modify th of the Commission in light of the dissolution of
said 28E Agreement.
NOW, THEREFORE, BE THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, as follows: /
1. The Senior Cen~r Commission ity of Iowa City shall consist of seven (7)
members, six~) members who are ~,dents of the City appointed by the City
Counc and o~'e (1) additional at-large ~r~ber who is a qualified elector of Johnson
County owa,~ppointed by majority vote fth{ six (6) City Council appointees to the
Commission/ All shall serve without co ~tion except for reimbursable
expenses./All may serve more than one term.
2. The term/of office of each member shall 3) years commencing on January
1 of th~/~ear of appointment.
The s' (6) current City Council appointees to ~rr ' ' ;hall continue to serve
o rms.
4. TI'~e one (1) at-large Commission member appointed majority vote of the six (6)
City Council appointees shall serv.e a three year term nning on January 1, 2004.
Time spent serving on the Commission prior to Jan~ 1, 2004 shall not be
calculated in the initial term of office.
Resolution No.
Page 2
5. The City Manager shall be authorized to take whatever administrative action is
neces~.ary to provide the staff assistance and information that is necessary to aid the
Commf~sion in the performance of its duties.
6. The commission shall serve in an advisory role to the City Cc with regards to
the need~ of the Senior Center, and shall make recomme~ with regard to
policies arid programs of the Senior Center; shall join and other interested
persons in ~,~eeking adequate financial resources for operation of the Senior
Center; shall',.~encourage full participation by senior in the programs of the
Senior Center;"~shall ensure that the Senior Center y integrated into the
community and',~ooperates with organizations common goals in meeting the
needs of senior c~tizens shall serve in an role with regard to the needs of
senior citizens and'?hall assist and give input City Manager in evaluation and
hiring of personnel. '\
7. The Commission shall~ave power to recommendations with regard to the
allocation of space in th~, Senior various agencies and organizations; to
make recommendations lh regard the acceptance and utilization of gifts; to
make recommendations ~olicies, rules, ordinances and budgets which
affect the programs and Senior Center; to present an annual report of
Senior Center activities and a plishments to the City Council and to implement
the above recommendations unl otherwise mandated by the City Council.
8. The Commission shall ado of By-Laws, which they deem necessary and
advisable for the conduct sss of the Commission
9. Resolution No. 94-309 i,~ :inded all other resolutions and parts of resolutions
in conflict with the prow of this lution are hereby repealed·
10. If any section, provi~ or part of the olution shall be adjudged to be invalid or
unconstitutional, su adjudication shall affect the validity of the resolution as a
whole or any provision or thereof not adjudged invalid or
unconstitutional.
11. This resolutior be in effect after its passage, approval and publication as
required by
Passed and d this day ,20.__
MAYOR Approved by
Cl ERK City Attorney's Office
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 03-288
RESOLUTION APPROVING BY-LAWS OF THE SENIOR CENTER
COMMISSION.
WHEREAS, the Senior Center Commission revised and unanimously adopted by-laws; and
· WHEREAS, it is in the public interest to adopt by-laws which set forth the duties, officers,
members and meeting schedule of the Senior Center Commission; and
WHEREAS, the by-laws provide that they are not effective until approved by the City Council;
WHEREAS, the Council Rules Committee has reviewed the proposed by-laws and has
recommended adoption with minor amendments.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, that the by-laws of the Senior Center Commission, which are attached hereto and
incorporated by reference herein, are approved and adopted by the City Council.
Passed and approved this 9th day of September ,2003.
CITY'CLERK City Attorney's Office
Sue~OrdRes\ByLawsSrCtrRes.doc
Resolution No. 03-288
Page 2
It was moved by 0'Donne11 and seconded by Wi I burn the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
× Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
BY-LAWS IOWA CITY SENIOR CENTER COMMISSION
Amended August 21, 2003 (Rules Committee)
SECTION 1 PURPOSE
The Senior Center Commission shall serve in an advisory role to the City Council of the
City of Iowa City with regard to the needs of the Senior Center.
1.1 Duties
The Commission shall carry out the duties enumerated by Resolution of the City
Council of Iowa City.
1.2 Powers
The Commission shall have those powers enumerated by Resolution of the City
Council of Iowa City.
SECTION 2 MEMBERSHIP
Membership in the Commission shall be as specified by Resolution of the City Council of
Iowa City.
2.1 Appointment
All vacancies on the Senior Center Commission will be advertised in accordance
with the policies of the City of Iowa City.
Persons seeking to be appointed by the Iowa City City Council shall apply to said
council for appointment, and said council will appoint members to the
Commission as vacancies occur.
Persons seeking the at-large appointment to the Commission shall apply to the
Commission for appointment using a City of Iowa City application form for boards
and commissions. Appointment requires a majority vote of at least four
Commission members at any regular Commission meeting as vacancies occur.
2.2 Compensation and Expenses
Commissioners shall serve without compensation but may be reimbursed for
expenses incurred for travel outside of Johnson County on designated
Commission business. Such expenses shall have prior approval by the City
Manager of Iowa City upon the request of the Senior Center Coordinator. Receipts
for all such expenses shall be stipulated to the City Manager of Iowa City through
the Senior Center Coordinator prior to reimbursement for such expenses.
2.3 Orientation of New Members
Prior to the first regular meeting following their appointment, new Commissioners
shall be provided with copies of the By-Laws and other documentation that would
be useful to Commission members in carrying out their duties. They may also be
given an orientation bdefing by members of the staff, the Commission and others
as may be deemed appropriate.
srctr~seniorcenterbylaws9-03.doc 1
9/5/03
Prepared by: Linda Kopping, Senior Center Coordinator, 410 E. Washington St., iowa City, iA 52240
(319)356-5225
RESOLUTION NO. 03-287
RESOLUTION RESCINDING RESOLUTION NO. 94-309 AND ADOPTING IN
LIEU THEREOF A NEW RESOLUTION MODIFYING THE COMPOSITION
OF A SENIOR CENTER COMMISSION FOR THE CITY OF IOWA CITY,
IOWA, AND ESTABLISHING THE MEMBERSHIP, TERMS, DUTIES,
POWERS AND AUTHORITY OF SAID COMMISSION.
WHEREAS, Resolution No. 94-309 established a Senior Center Commission for the City of
iowa City, Iowa ("Commission") and established the membership, terms, duties, powers and
authority of said Commission;
WHEREAS, Resolution No. 94-309 was based upon a 28E Agreement between the City of
Iowa City, Iowa and Johnson County, Iowa for the funding and operation of the Senior
Center that has been dissolved;
WHEREAS the Senior Center offers opportunities to community members for personal
enrichment, social engagement and community involvement, provides information and
referral for supportive services and information related to aging, and provides operational
and programming space for other agencies serving the elderly; and
WHEREAS, the City Council of the City of Iowa City, Iowa, deems it in the publ!c interest
that the City Council modify the membership of the Commission in light of the dissolution of
said 28E Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA
CITY, IOWA, as follows:
1. The Senior Center Commission of the City of Iowa City shall consist of seven (7)
members, six (6) members who are residents of the City appointed by the City
Council and one (1) additional at-large member, who is an eligible elector of Johnson
County Iowa but not a resident of the City of Iowa City, appointed by majority vote of
the six (6) City Council appointees to the Commission. All shall serve without
compensation except for reimbursable expenses. All may serve more than one term.
2. The terms of office of each member shall be three (3) years commencing on January
1 of the year of appointment.
3. The six (6) current City Council appointees to the Commission shall continue to serve
out their terms.
4. The one (1) at-large Commission member appointed by majority vote of the six (6)
City Council appointees shall serve a three year term beginning on January 1, 2004.
Time spent serving on the Commission prior to January 1, 2004 shall not be
calculated in the initial term of office.
Resolution No. 03-287
Page 2
5. The City Manager shall be authorized to take whatever administrative action is
necessary to provide the staff assistance and information that is necessary to aid the
Commission in the performance of its duties.
6. The Commission shall serve in an advisory role to the City Council with regards to
the needs of the Senior Center, and shall make recommendations with regard to
policies and programs of the Senior Center; shall join staff and other interested
persons in seeking adequate financial resources for the operation of the Senior
Center; shall encourage full participation by senior citizens in the programs of the
Senior Center; shall ensure that the Senior Center is effectively integrated into the
community and cooperates with organizations with common goals in meeting the
needs of senior citizens; shall serve in an advocacy role with regard to the needs of
senior citizens and shall assist and give input to the City Manager in evaluation and
hiring of personnel.
7. The Commission shall have power to make recommendations with regard to the
allocation of space in the Senior Center to various agencies and organizations; to
make recommendations with regard to the acceptance and utilization of gifts; to
make recommendations with regard to policies, rules, ordinances and budgets which
affect the programs and services of the Senior Center; to present an annual report of
Senior Center activities and accomplishments to the City Council and to implement
the above recommendations unless otherwise mandated by the City Council.
8. The Commission shall adopt a set of By-Laws, which they deem necessary and
advisable for the conduct of the business of the Commission.
9. Resolution No. 94-309 is rescinded and ail other resolutions and parts of resoluti~)ns
in conflict with the provisions of this resolution are hereby repealed.
10. If any section, provision or part of the resolution shall be adjudged to be invalid or
unconstitutional, such adjudication shall not affect the validity of the resolution as a
whole or any section, provision or part thereof not adjudged invalid or
unconstitutional.
11. This resolution shall be in effect after its final passage, approval and publication as
required by law.
Passed and approved this 9t..h day of_~.~i~~, 20hq .
MAYOR
Approved by
(~IT~LERK City Attorney's Office
Resolution No. 03-287
Page 3
It was moved by Champion and seconded by Wi 1 burn the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 03-288
RESOLUTION APPROVING BY-LAWS OF THE SENIOR CENTER
COMMISSION.
WHEREAS, the Senior Center Commission revised and unanimously adopted by-laws; and
· WHEREAS, it is in the public interest to adopt by-laws which set forth the duties, officers,
members and meeting schedule of the Senior Center Commission; and
WHEREAS, the by-laws provide that they are not effective until approved by the City Council;
WHEREAS, the Council Rules Committee has reviewed the proposed by-laws and has
recommended adoption with minor amendments.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY,
IOWA, that the by-laws of the Senior Center Commission, which are attached hereto and
incorporated by reference herein, are approved and adopted by the City Council.
Passed and approved this 9th day of September ,2003.
CITY'CLERK City Attorney's Office
Sue~OrdRes\ByLawsSrCtrRes.doc
Resolution No. 03-288
Page 2
It was moved by 0'Donne11 and seconded by Wi I burn the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
× Champion
X Kanner
X Lehman
X O'Donnell
X Pfab
X Vanderhoef
X Wilbum
BY-LAWS IOWA CITY SENIOR CENTER COMMISSION
Amended August 21, 2003 (Rules Committee)
SECTION 1 PURPOSE
The Senior Center Commission shall serve in an advisory role to the City Council of the
City of Iowa City with regard to the needs of the Senior Center.
1.1 Duties
The Commission shall carry out the duties enumerated by Resolution of the City
Council of Iowa City.
1.2 Powers
The Commission shall have those powers enumerated by Resolution of the City
Council of Iowa City.
SECTION 2 MEMBERSHIP
Membership in the Commission shall be as specified by Resolution of the City Council of
Iowa City.
2.1 Appointment
All vacancies on the Senior Center Commission will be advertised in accordance
with the policies of the City of Iowa City.
Persons seeking to be appointed by the Iowa City City Council shall apply to said
council for appointment, and said council will appoint members to the
Commission as vacancies occur.
Persons seeking the at-large appointment to the Commission shall apply to the
Commission for appointment using a City of Iowa City application form for boards
and commissions. Appointment requires a majority vote of at least four
Commission members at any regular Commission meeting as vacancies occur.
2.2 Compensation and Expenses
Commissioners shall serve without compensation but may be reimbursed for
expenses incurred for travel outside of Johnson County on designated
Commission business. Such expenses shall have prior approval by the City
Manager of Iowa City upon the request of the Senior Center Coordinator. Receipts
for all such expenses shall be stipulated to the City Manager of Iowa City through
the Senior Center Coordinator prior to reimbursement for such expenses.
2.3 Orientation of New Members
Prior to the first regular meeting following their appointment, new Commissioners
shall be provided with copies of the By-Laws and other documentation that would
be useful to Commission members in carrying out their duties. They may also be
given an orientation bdefing by members of the staff, the Commission and others
as may be deemed appropriate.
srctr~seniorcenterbylaws9-03.doc 1
9/5/03
2.4 Absences
Commission members are expected to attend all scheduled meetings. In the
event this is not possible, a member is expected to notify an officer or Senior
Center Coordinator of his/her anticipated absence.
In the event that a City Council appointee to the Commission misses three (3)
consecutive meetings without notification, the Commission may request of the
Iowa City City Council that the member be replaced.
In the event that the at-large member of the Commission misses three (3)
consecutive meetings without notification, the Commission, by vote of at least
four Commission members at any regular Commission meeting, may elect to
replace that member.
2.5 Resiqnations
If any member is unable to continue carrying out the duties of membership for
any reason, the member, if appointed by the City Council, shall send a letter of
resignation to the City Council with a copy to the Commission. The at-large
member of the Commission shall send a letter of resignation to the Commission.
The appointing body shall then appoint a person to fill out that term.
2.6 Unexpired Terms
Vacancies occurring on the Commission, other than by expiration of term of
office, shall be filled for the unexpired term unless the remainder of the term is six
months or less in which case a replacement would be appointed for the
remainder of the unexpired term plus one full term.
SECTION 3 OFFICERS
The Commission shall be governed by three officers, the Chairperson, Vice Chairperson
and Secretary. This group shall constitute the Executive Committee.
3.1 Duties
All officers are to participate in an agenda planning meeting with the Senior
Center Coordinator prior to each regularly scheduled Commission meeting.
3.1.1 Chairperson
The Chairperson shall, when present, preside at all meetings, call special
meetings as provided for under the Meetings section of these By-Laws,
appoint special committees and in general perform all duties incident to
those of a presiding officer.
3.1.2 Vice Chairperson
The Vice Chairperson shall perform all functions of the Chairperson, as
described in the preceding subsection, in the event the Chairperson is
absent.
3.1.3 Secretary
The Secretary shall review the draft minutes of all Commission meetings
prior to distribution and ensure that they are distributed as spelled out in
section 4.6 of the Senior Center Commission By-Laws.
srctr~eniorcenterbylaws9-03.doc 2
9~5/03
2.4 Absences
Commission members are expected to attend all scheduled meetings. In the
event this is not possible, a member is expected to notify an officer or Senior
Center Coordinator of his/her anticipated absence.
In the event that a City Council appointee to the Commission misses three (3)
consecutive meetings without notification, the Commission may request of the
Iowa City City Council that the member be replaced.
In the event that the at-large member of the Commission misses three (3)
consecutive meetings without notification, the Commission, by vote of at least
four Commission members at any regular Commission meeting, may elect to
replace that member.
2.5 Resiqnations
If any member is unable to continue carrying out the duties of membership for
any reason, the member, if appointed by the City Council, shall send a letter of
resignation to the City Council with a copy to the Commission. The at-large
member of the Commission shall send a letter of resignation to the Commission.
The appointing body shall then appoint a person to fill out that term.
2.6 Unexpired Terms
Vacancies occurring on the Commission, other than by expiration of term of
office, shall be filled for the unexpired term unless the remainder of the term is six
months or less in which case a replacement would be appointed for the
remainder of the unexpired term plus one full term.
SECTION 3 OFFICERS
The Commission shall be governed by three officers, the Chairperson, Vice Chairperson
and Secretary. This group shall constitute the Executive Committee.
3.1 Duties
All officers are to participate in an agenda planning meeting with the Senior
Center Coordinator prior to each regularly scheduled Commission meeting.
3.1.1 Chairperson
The Chairperson shall, when present, preside at all meetings, call special
meetings as provided for under the Meetings section of these By-Laws,
appoint special committees and in general perform all duties incident to
those of a presiding officer.
3.1.2 Vice Chairperson
The Vice Chairperson shall perform all functions of the Chairperson, as
described in the preceding subsection, in the event the Chairperson is
absent.
3.1.3 Secretary
The Secretary shall review the draft minutes of all Commission meetings
prior to distribution and ensure that they are distributed as spelled out in
section 4.6 of the Senior Center Commission By-Laws.
srctr~eniorcenterbylaws9-03.doc 2
9~5/03
3.1.4 Election
Officers shall be elected annually at the December meeting of the
Commission, or as soon thereafter as can be arranged. Members of the
Commission whose terms are expiring at the end of the year shall
compose a Nominations Committee which shall propose nominees for the
positions. Any Commission member may move the nomination of
additional nominees for the positions. Officers shall serve for a term of
one year.
3.1.5 Vacancies
In the event an office becomes vacant during the year the position shall
be filled by an election held at the next regular meeting. Nominations for
the position shall be made by members of the Commission and the
newly-elected officer shall serve until the next regular election.
SECTION 4 MEETINGS
4.1 Reqular Meetinqs
4.1.1 Schedule
Regular meetings of the Commission shall be held monthly at the Senior
Center.
4.2 Special Meetinqs
4.2.1 Schedule
Special meetings of the Commission may be called by the Chairperson or
acting Chairperson as deemed necessary. Additionally, special meetings
shall be called at the request of any three (3) or more Commission
members.
4.3 Notice and Aqenda
4.3.1 The meeting agenda and notice of meeting time and place shall be sent
to the Commission members and the media at least three (3) days prior to
the meeting. Special meetings may be called not less than 24 hours
before the meeting, and notification shall be by mail or hand delivery.
4.3.2 Additionally, both notice of the meeting and the agenda shall be posted in
the Senior Center a minimum of 24 hours prior to the scheduled
beginning of the meeting. Emergency meetings may be called on less
than 24 hours notice in accordance with State Code.
4.4 Quorum
A majority of the Commission membership shall constitute a quorum for the
conduct of business at any regular or special meeting. Votes from a majority of
those present shall be sufficient to pass any item brought before the Commission
except for those votes related to membership on the Commission.
4.5 Proxies
Proxy voting shall not be permitted.
srctr~eniorcenterbylaws9-03.doc 3
9/5/03
4.6 Public Discussion
Time shall be made available at the beginning of any regular meeting for public
comment on any topic not on the agenda. No individual shall be permitted to
speak for more than 5 minutes and, at the discretion of the meeting Chairperson,
total public discussion time may be limited to 15 minutes. Public comments,
under the same limitations, shall be permitted prior to the Commission's actions
on any agenda item at a regular or special meeting.
4.7 Minutes
The minutes of all regular meetings shall be prepared and distributed to the
Senior Center Commission at least three (3) days prior to the next scheduled
meeting of the Senior Center Commission. The minutes, in either a draft or
approved format, shall be submitted to the City Council of Iowa City within
twenty-one (21) days of the meeting. A copy of the approved minutes shall be
distributed to the City Manager and City Council as soon as they become
available.
4.8 Meetinqs with the City Council of Iowa City
If the Commission or members of the Commission meet with the City Council of
the City of Iowa City at a regular meeting, a recess in the Council meeting, or
immediately after the Council meeting of the City Council of Iowa City, said
meeting may be conducted without notice as required by §21.4 of the Code of
Iowa if the meeting is publicly announced at the City Council meeting and the
subject of the Commission meeting reasonably coincides with the subjects
discussed or acted upon by the City Council.
4.9 Attendance at Related Meetinqs
The Commission Chair or designated representative(s) may be requested to be
in attendance at any council, board of committee meeting at which matters
pertaining to the Commission's responsibilities or Senior Center financing are to
be discussed or acted upon.
SECTION 5 COMMITTEES AND ADVISORY GROUPS
5.1 Committees
The Commission may establish such committees as deemed appropriate to
perform the duties of the Commission. The Commission shall specify the
composition, duties, and terms of any such committee.
5.2 Advisory Groups
The Commission may define and authorize advisory groups comprised of
participants, community members, staff, and/or Commissioners. Such groups
shall serve without compensation and report back to the Commission as needed.
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SECTION 6 AMENDMENTS
6.1 Amendments to the By-Laws
These By-Laws may be amended or repealed and replaced by vote of at least
five Commission members at any Commission meeting. Any proposed changes
to these By-Laws shall be submitted to the Commission at least 14 days prior to
such vote. Following Commission approval, all amendments to the By-Laws must
also be approved by the Iowa City City Council at which time they become
effective.
srctr~seniorcenterbylaws9-03.doc 5
9/5/03
Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 522.~0 (319) 356-5030
RESOLUTION NO. /
APPROVING BY-LAWS OF THE SENI(~ CENTER
WHEREAS, the Senior revised and unanimously ad.OPted by-laws; and
WHEREAS, it is in the ic interest to adopt by-laws which set/'fodh the duties, officers,
members and meeting of the Senior Center Commission; an~d
WHEREAS, the by-laws provide ' are not effective until appr, bved by the City Council;
WHEREAS, the Council Rules nmittee has reviewed thc proposed by-laws and has
recommended adoption.
/
NOW, THEREFORE, BE IT RESOLVED IL OF THE CITY OF IOWA CITY,
IOWA, that the by-laws of the Senior which are attached hereto and
incorporated by reference herein, are and ado City Council.
Passed and approved this day of__ 2003.
X~,pproved by
ATTEST: X,, ~~_~
CITY CLERK City'Attorney's Office
Sue\OrdRes\ByLawsSrCtrRes.doc
\
BY-LAWS IOWA CITY SENIOR CENTER COMMISSION Amended August 8, 2003
SECTION 1 PURPOSE /
The Senior C~ nter Commission shall serve in an advis/bry role to the City Council
of the Cit~ ~, with regard to the needs of th~'Senior Center.
1.1 Duties ,
The ~ission shall carry out the duties e/numerated by Resolution of
the Cit incil of Iowa City. /
The shall have those powe enumerated by Resolution of
the City
SECTION 2 MEMBERSHIP
Membership in .ion shall be as., cified by Resolution of the City
Council of Iowa City.
2.1 Appointment
All vacancies on will be advertised in
accordance with the ' of Iowa City.
Persons seeking to be appoir the Iowa City City Council shall apply
to said council for appointment nd said council will appoint members to
the Commission as vacancies ,r.
Persons seeking the at-large aent to the Commission shall apply
to the Commission for appo City of Iowa City application
form for boards and commi intment requires a majority vote
of at least four Commissio~ regular Commission meeting
as vacancies occur.
2.2 Compensation and es
Commissioners shall ser pensat~n but may be reimbursed
for expenses incurred Johns~,n County on designated
Commission business, expenses shall havca~prior approval by the
City Manager of Iowa ~ ity the request of the S~nior Center
Coordinator. 9xpenses shall be~stipulated to the City
Manager of Iowa the Senior Center Coor~!nator prior to
reimbursement for s
2.3 Orientation ,,1embers
Prior to the first r, ular meeting following their appointment, new
Commissioners ~11 be provided with copies of the By-Laws and other
documentation I at would be useful to Commission members in carrying
may also be given an orientation briefing by
members of the staff, the Commission and others as may be deemed
appropriate.
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2.4 Absences
Commission members are expected to attend all scheduled meetings. In
the event this is not possible, a member is expected to notify an officer or
Senior Center Coordinator of his/her anticipated absence.
In the event that a City Council a Commission misses
three (3) consecutive meetings withou notification, the Commission may
request of the Iowa City City Council ~at the member be replaced.
In the event that the at-large member Commission misses three (3)
meeting~ ion, the Commission, by vote of at
regular Commission meeting,
elect to replace that member.
2.5
If an ember is unable to continu carrying out the duties of
hip for any reason, ppointed by the City Council,
letter of resignation t, City Council with a copy to the
The at-large mem Commission shall send a letter
of resi Commissior a copy to the City Council. The
appointing shall then [hat term.
2.6 Unexpired
If a position/~ ~s vacant by reason of resignation or
otherwise and ~ired term, the appointing body may
choose to fill a manner that the appointee shall
continue in the position ~h the unexpired term but also
through the subsequent Time spent filling an unexpired term
shall tallying the number of terms served by a
Commissioner.
SECTION 3 OFFICERS
The Commission shall be ree officers, the Chairperson, Vice
Chairperson and Secretary. all constitute the Executive
Committee.
3.1 Duties
All officers are to parti ~ planning meeting with the
Senior Center Coordi scheduled Commission
meeting.
Chairperson
shall, when present,'~reside at all meetings, call
The Chair
special me as provided for under t~e Meetings section of
these appoint special committe~,s and in general
perform duties incident to those of a pre~,iding officer.
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3.1.2 Vice Chairperson
The Vice Chairperson shall perform all functions of the
Chairperson, as described in the preceding subsection, in the
event the Chairperson is~bsent.
3.1.3 Secretary
. The Secretary shall revie~v the draft minutes of all Commission
, meetings prior to distribution and ensure that they are distributed
'~ as spelled out in section '4.6 of the Senior Center Commission By-
Laws.
4 Election
Officen annually at the December meeting of the
Commission, or as thereafter as can be arranged. Members
,f the Commission terms are expiring at the end of the
ar shall corn ~ Nominations Committee which shall
nomin, Any Commission member
the no~ of additional nominees for the positions.
of one year.
3.1.5 Vacar
lice becomes vacant during the year the position
shall be fi ' an election held at the next regular meeting.
Nominatio~ the position shall be made by members of the
Commission ~nd the newly-elected officer shall serve until the
next regular ;tion.
SECTION 4 MEETINGS
4.1 Regular Meetings
4.1.1 Schedule
Regular eetings of t'~e Commission shall be held monthly at the
Senior ,~nter.
k
4.1.2 Notice ~d Agenda
eting agenda and r~tice of meeting time and place shall
be se to th ,~ Commission ~embers and the media at least three
(3) d~ ~ prior to regular meet'~gs. Additionally, both notice of the
mee/fi I and the agenda shall b~e posted in the Senior Center a
min~ 'n of 24 hours prior to th~scheduled beginning of the
4.2 Special Meet~hq.,
4.2.1
-h.,~,, ,~.a~l~eetings of the Commission ~,ayX be called by the
hairperson or acting Chairperson as d'etemed necessary.
dly, special meetings shall be cai[ed at the request of any
or more Commission members.% \,,
c:\ternp\by-lawrevisiond raff12003_.doc 3
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4.2.2 Notice and Agenda
Special meetings may be called upon notice by telephone not less
than 24 hours before the meetings and 72 hours before the
meeting if a written notice g is given. If for
good cause such notice or impractical these notice
requirements may such notice shall be given as is
, reasonably possible. Whe i notice is waived for good cause, the
nature of the good cause stifying the departure from the normal
uirements shall be minutes of the special meeting.
addition the minutes all set out the manner of notification of
of the special meeting.
4.3 Quorum
A majority embership shall constitute a quorum for
~us~ness at a ular or special meeting. Votes from a
ma present be sufficient to pass any item brought
before ission membership on
the Commission.
4.4 Proxies
Proxy voting shall
4.5 Public Discussion
Time shall be made ble at the beginning of any regular meeting for
public comment on ic not on the agenda. No individual shall be
permitted to speak 5 minutes and, at the discretion of the
meetin total blic discussion time may be limited to 15
minutes. Public limitations, shall be permitted
prior to the Com on any agenda item at a regular or
4.6 Minutes
The minutes 'all regular meetin .hall be prepared and distributed to
the Senior £ three (3) days prior to the next
scheduled Commission. The minutes, in
either a dr )roved formal City Council of
twenty-one (21) days g. A copy of the
shall be Manager and City
Council as they become
4.7 Meetin with the City Council of Iowa
If theommission or members of the ion meet with the City
Cour of the City of Iowa City at a regular :lng, a recess in the
Cou~ meeting, or immediately after the meeting of the City
Co,, of Iowa City, without notice as
Code publicly
ar ounced at the City Council meeting and the subject of the
'nmission meeting reasonably coincides with the subjects discussed or
upon by the City Council.
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4.8 Attendance at Related Meetin,qs
The Commission Chair or designated representative(s) may be requested
to be in attendance at any council, of committee meeting at which
matters pertaining to the Commission's Senior Center
financing are to be discussed or acted ~
SECTION 5 COMMITTEES AND ADVI,~
5.1 Committees
The may establish su( as deemed appropriate
to )rm the duties of the The Commission shall specify
the ~ duties, ~ such committee.
5.2 Advisor
ission may define -~ authorize advisory groups comprised of
staff, and/or Commissioners. Such
groups ~erve without c and report back to the
Commission s needed.
SECTION 6
6.1 Am,
These By or repealed and replaced by vote of at
least five ~embers at any Commission meeting. Any
proposed changes b By-Laws shall be submitted to the
Commission ~ days prior to such vote. Following Commission
approval, all amen( By-Laws must also be approved by the
Iowa City City CoL time they become effective.
Approved on:
Chair, Senior Center Comr
c:\tem p\by-lawrevisiondraft 12003_.doc 5
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Prepared by: Susan Dulek, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5030
RESOLUTION NO. 03-289
RESOLUTION APPROVING BY-LAWS OF THE BOARD OF APPEALS.
WHEREAS, the Board of Appeals revised and unanimously adopted by-laws; and
WHEREAS, it is in the public interest to adopt by-laws which set forth the duties, officers,
members and meeting schedule of the Board of Appeals; and
WHEREAS, the by-laws provide that they are not effective until approved by the City Council;
WHEREAS, the Council Rules Committee has reviewed the proposed by-laws and has
recommended adoption.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CiTY OF IOWA CITY,
IOWA, that the by-laws of the Board of Appeals, which are attached hereto and incorporated by
reference herein, are approved and adopted by the City Council.
Passed and approved this. 9t.h day of Sept. ember ,2003.
Approv_~ed by
CI~ERK City Attorney's Office
Sue\OrdRes~yLawsBdAppRes.doc
Resolution No. 03-289
Page 2
It was moved by Wilburn and seconded by Vanderhoef the Resolution be
adopted, and upon roll call there were:
AYES: NAYS: ABSENT:
X Champion
X Kanner
X Lehman
X O'Donnell
~ Pfab
X Vanderhoef
X Wilbum
BY-LAWS
IOWA CITY BOARD OF APPEALS
ARTICLE I.
MEETINGS
Section 1. Regular Meetings. Regular meetings of this Board shall be held on the first Monday
of each month.
Section 2. Special Meetings. Special meetings of the members may be called by the
Chairperson or the Building Official.
Section 3. Place of Meetings. Regular meetings shall be held in a facility accessible to people
with disabilities.
Section 4. Notice of Meetinq. Notice and agenda for all regular meetings shall be distributed to
all Board members and the press. Notice to all members and to the media shall be at least
three (3) days before a meeting is held including special meetings. All notice requirements and
meetings shall conform to the provisions of the Iowa open meetings law.
Section 5. Quorum. A majority of the members of the Board shall constitute a quorum at any
meeting. A majority of votes cast at any meeting at which a quorum is present shall be decisive
of any motion or election.
Section 6. Proxies. There shall be no vote by proxy.
Section 7. Public Discussion. Time shall be made available during all regular meetings for open
public discussion.
ARTICLE II.
MEMBERSHIP
Section 1. Membership. The Board of Appeals shall consist of seven (7) members. All Board
members must be eligible electors of Iowa City but not regular employees of the City. The Board
shall include at least one licensed electrician, one licensed plumber, one HVAC professional,
one representative from the Home Builders Association of Iowa City, and one building design
professional The remaining members shall be qualified by experience and training to pass on
matters pertaining to building construction. All members of the Board shall serve without
compensation, but shall be entitled to the necessary expenses including reasonable travel
expenses incurred in the discharge of their duties.
Section 2. Building Official. The Building Official shall be an ex officio member and shall act as '
secretary to the Board, but shall have no vote on any matters before the Board.
Section 3. Nomination. The City Council shall appoint members to the Board as vacancies
occur,
Section 4. Terms. Terms of membership shall be five years, commencing January 1. Members
may serve for more than one term.
Section 5..Absences. Three consecutive unexplained absences of a Board member may result
in the Board's recommendation to the City Council to .remove the member from the Board, and
to appoint a new member.
Section 6. Resignations & Vacancies. If any member is no longer willing or able to serve on the
Board, the member shall send a letter of resignation to the City Council. Vacancies occurring in
the Board, other than by expiration of term of office, shall be filled for the unexpired term unless
the remainder of the term is six months or less in which case a replacement would be appointed
for the remainder of the unexpired term plus one full term.
ARTICLE III.
OFFICERS
Section 1. Number. The officers of this Board shall be a Chairperson and Vice-Chairperson, and
each shall be elected by members of the Board.
Section 2. Election and Term of Office. The officers of this Board shall be elected annually at the
first regular meeting of each calendar year.
Section 3. Vacancies. A vacancy in either office shall be filled by a member elected for the
unexpired portion of the term.
Section 4. Chairperson. The Chairperson shall, when present, preside at all meetings of the
members, appoint committees, call special meetings and in general perform all duties of the
Chairperson, together with such other duties as may be prescribed by members from time to
time.
Section 5. Vice-Chairperson. In the absence of the Chairperson, or in the event of the
Chairperson's death, inability or refusal to act, the Vice-Chairperson shall perform the duties of
the Chairperson. When so acting, the Vice-Chairperson shall have all the powers and be subject
to all the restrictions of those resting with the Chairperson.
ARTICLE IV.
CONDUCT OF BOARD AFFAIRS
Section 1. Agenda. The Chairperson or a designated representative, together with appropriate
members of the City staff, shall prepare an agenda for all regular Board meetings. Agendas are
to be sent to Board members and the media at least three days prior to the regular meetings.
Section 2. Minutes. Minutes of all regular and special meetings are to be prepared and
distributed to Board members, and approved by the Board and sent to the City Council, in the
manner prescribed by the Council. Specific recommendations for the Council are to be set off
from the main body of the minutes and appropriately identified.
Section 3. Referrals from Council. From time to time letters, requests for information, requests
for recommendations, and other matters are referred to the Board by the City Council. The
Board shall initiate the consideration of such items at the next regular meeting following receipt
of the referral, and shall notify Council of its disposition.
Section 4. Attendance at Council Meetings. The Board Chairperson or designated
representatives are to be in attendance at City Council meetings, including infoFmal sessions,
when necessary to discuss, present, or explain matters pertaining to the domain of the Board's
responsibilities. The Board Chairperson is to receive Council agenda prior to each Council
meeting, and is to be otherwise notified of meetings involving Board business.
Section 5. Annual Report. An annual report, detailing the activities of the Board, shall be
prepared by the Chairperson, approved by the Board, and submitted to the City Council at the
end of each fiscal year.
ARTICLE V.
DUTIES AND AUTHORITY
Section 1. Duties. The Board of Appeals shall hear and decide appeals of orders, decisions or
determinations made by the City staff relative to the application and interpretation of the Iowa
City Building, Electrical, Mechanical, Plumbing, Dangerous Buildings, Fire and Housing Codes
as authorized by City ordinance. The Board shall also review each new edition of the model
codes and prepare and recommend any local amendments to City Council for adoption.
Section 2. Appeals. All appeals shall be filed, heard, and decided as provided by City
ordinance. Hearings shall be held within thirty (30) days of the receipt of a written appeal or
request, unless both the applicant and the chairperson agree to a continuance.
Section 3. Decisions. The decisions of the Board shall be in writing and shall state the reason or
reasons for the decision. The decisions of the Board of Appeals are the final decisions of the
City.
Section 4. Limitations of Authority. The Board shall have no authority relative to the Building,
Electrical, Plumbing, Mechanical, Dangerous Buildings, Housing, or Fire Codes, except as
provided by City ordinance.
ARTICLE VI.
FEES
Section 1. Fees for appeals and proposals for alternate materials and methods of construction
shall be set by resolution of City Council. Fees may be waived following request by the applicant
if the Board determines that the outcome of the hearing does not provide compensating
financial relief to the applicant and refunding of the fee is in the best interest of fairness and
justice.
ARTICLE VII.
AMENDMENTS
Section 1. These by-laws may be altered, amended or repealed and new by-laws adopted at
any regular meeting, or at a special meeting called for that purpose, providing a quorum is
present. Written notice of the proposed amendment shall be provided to Board members at
least two (2) weeks prior to the meeting at which the proposed amendment appears on the
agenda. The notice shall include the general character of proposed amendment. Upon approval
by the City Council, such by-laws shall take force and effect.
Section 2. All previous bylaws are repealed.
Board Chair
Date
Sue/H IS/BdAppBylaws.doc