HomeMy WebLinkAbout2003-09-23 Agenda Subject to chan~e as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040.
Special Formal
Septem.ber 23, 2003- 7:00 p.m.
C,ty Hall - Harvat Hall
410 E. Washington Street
ITEM 1. CALL TO ORDER.
ROLL CALL.
ITEM 2. SPECIAL PRESENTATIONS
a. Iowa City Kickers
ITEM 3. MAYOR'S PROCLAMATIONS
a. Fire Prevention Week: October 5-11
ITEM 4. CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR
AMENDED.
a. Approval of Council Actions, subject to corrections, as recommended by the
City Clerk.
(1) September 8 Special Work Session
(2) September 9 Special Council Formal Official and Complete
b. Receive and File Minutes of Boards and Commissions (recommendations to
Council become effective only upon separate Council action).
(1) Historic Preservation Commission: August 14
(2) Historic Preservation Commission: August 28
(3) Iowa City Airport Commission: July 15
(4) Iowa City Airport Commission: August 14
(5) Parks and Recreation Commission: August 13
(6) Police Citizens Review Board: August 12
Recommendation: Accept PCRB Report on Complaint #03-01
(7) Police Citizens Review Board: August 14
(8) Public Art Advisory Board: August 7
(9) Senior Center Commission: August 8
Recommendation: Accept proposed Council Resolution outlining the composition and
duties of the Commission; accept proposed by-laws related to the composition, duties,
and operation of the Commission and refer them to the Council Rules Committee for
review; Accept the Elder Services, Inc. nutrition program lease as approved by the
Commission and Elder Services, Inc.
c. Permit Motions and Resolutions as Recommended by the City Clerk.
New.
(1) Class C Liquor License for WR Restaurants Management, LLC, dba Minerva's
Grill & Bar, 2208 N. Dodge St.
(2) Outdoor Service Area for WR Restaurants Management, LLC, dba Minerva's Grill
& Bar, 2208 N. Dodge St.
September 23, 2003 Cit~/of Iowa City Parle 2
Renewals.
(3) Class C Beer Permit for Dan's Short Stop Corp., dba Dan's Short Stop Corp.
2221 Rochester Ave.
(4) Class C Beer Permit for Kum & Go, LC dba Kum & Go #52, 25 W. Burlington St.
(5) Class C Beer Permit for Kum & Go, LC dba Kum & Go #53, 955 Mormon Trek
Blvd.
(6) Class C Beer Permit for Hawkeye Oil Co., dba Scott Blvd. Hawkeye Convenience
Store, 2875 Commerce Dr.
(7) Class C Liquor License for Krore, Inc., dba Mclnnerney's, 161 Hwy 1 West.
(8) Outdoor Service Area for Krore, Inc., dba Mclnnerney's, 161 Hwy 1 West.
O'~-o190 (9) Resolution to issue Dance Permit for Weeks-Van Eck Post #3949 Veterans Of
Foreign Wars of the U.S., dba Weeks-Van Eck Post #3949 Veterans Of Foreign
Wars of the U.S., 609 Hwy 6 East.
d. Resolutions.
O~-~'_'/~- (1) CONSIDER A RESOLUTION APPROVING THE OFFICIAL FINANCIAL
REPORT FOR CITY STREETS AND PARKING PROGRAM PROJECT STATUS
REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 2003.
Comment: The Iowa Department of Transportation requires all municipalities to
submit this report annually on or before September 30.
~ g.o/~ ~ (2) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A LEASE AGREEMENT
WITH ELDER SERVICES, INC. FOR SPACE AT THE SENIOR CENTER
TO OPERATE THE ELDERLY NUTRITION PROGRAM.
Comment: The Senior Center Commission and Elder Services, Inc. have
negotiated a Lease Agreement for the use of approximately 1,668 square feet of
space on the first floor of the Senior Center for the operation of the elderly nutrition
program. The lease shall be effective upon execution and shall terminate on June
30, 2004 without further notice. At that time if both parties agree that the tenancy
shall continue it will be on a month-to-month basis on the same terms and
conditions contained in this Lease Agreement.
~! (3) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE
CITY CLERK TO A'I-rEST TO A SUBORDINATION AGREEMENT BETWEEN
THE CITY OF IOWA CITY AND HILLS BANK AND TRUST, IOWA CITY, IOWA
FOR PROPERTY LOCATED 23 MONTROSE AVENUE, IOWA CITY, IOWA.
Comment: Hills Bank and Trust, Iowa City, Iowa has requested that the City
approve a Subordination Agreement for 23 Montrose Avenue to refinance a
mortgage. On March 2, 2001 and on January 17, 2002, the owner of the property
received loans from the City of Iowa City's Housing Rehabilitation Program for
$13,860. The property is appraised for $130,000 which provides enough equity to
cover the City's second lien position.
September 23, 2003 Cit~' of Iowa City Parle 3
(4) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN
AND THE CITY CLERK TO A'I-I'EST TO THE RELEASE OF LIENS
REGARDING THREE MORTGAGS FOR THE PROPERTY LOCATED
AT 1027 MARKET STREET, IOWA CITY, IOWA.
Comment: The owners of the property located at 1027 Market Street received
assistance through the City's Housing Rehabilitation Program totaling $28,036.
The financing was in the form of three conditional occupancy loans and a ten-
year declining balance loan. The loans have been paid off; thus the liens can now
be released.
(5) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN
AND THE CITY CLERK TO ATTEST TO A SUBORDINATION AGREEMENT
BETWEEN THE CITY OF IOWA CITY AND IOWA STATE BANK
AND TRUST CO., IOWA CITY, IOWA FOR PROPERTY LOCATED
AT LOT 17 LONGFELLOW MANOR, IOWA CITY, IOWA.
Comment: Iowa State Bank and Trust Co., Iowa City, Iowa has requested that the
City approve a Subordination Agreement for Lot 17 Longfellow Manor to obtain a
construction loan. On March 14, 2003, the owner of the property received a loan
from the City of Iowa City's Home Investment Partnership funds for $177,500 to
purchase five lots. The affordable student built home on Lot 17 will have enough
equity to cover the City's second lien position.
e. Correspondence.
(1) L. Craig Nierman: Notice of Intention to Commence Legal Action
(2) Julie Spears: PatriotAct
(3) Patricia Heiden (Oaknoll): Appreciation
(4) Dennis Kowalksi: Impeach Bush/Cheney/Rumsfeld
(5) Kristin Johnson: Solar Panels in the Library
(6) Steven Nelson: Sandusky Drive Stormwater Retention Area [staff response
included]
(7) David Robertson: Sandusky Storm Water Retention Area
(8) Mike Smithey: Alcohol
(9) Mary Todd: Iowa City's Pedestrian Mall [staff response included]
(10) JCCOG Traffic Engineering Planner: Modification of On-Street Parking in
the 200 Block of South Dubuque Street; Installation of One Bus Stop Sign
on Mormon Trek Boulevard
END OF CONSENT CALENDAR.
ITEM 5. PUBLIC DISCUSSION (ITEMS NOT ON THE AGENDA). [UNTIL 8 PM]
Public Discussion will be continued, if necessary, prior to "City Council Information" item.
September 23, 2003 City of Iowa Cit}/ Parle 4
ITEM 6. PLANNING AND ZONING MATI'ERS.
a. CONSIDER AN ORDINANCE REZONING APPROXIMATELY 8.7 ACRES FROM
INTERIM DEVELOPMENT (ID-RS) TO SENSITIVE AREAS OVERLAY-LOW
DENSITY SINGLE-FAMILY (OSA-5) LOCATED ON THE WEST SIDE OF FOSTER
ROAD. (REZ03-00017/SUB03-00019) (SECOND CONSIDERATION)
Comment: At it July 17 meeting, by a vote of 6-0, the Planning and Zoning
Commission recommended approval. Staff recommended approval in a staff
memorandum dated July 11. Approval of this rezoning will allow the development of
Oakmont Estates, an 8.7-acre, 16-1ot subdivision on property that contains a
woodland and regulated slopes. The plan includes the dedication of 1.48 acres of
land containing regulated slopes and woodlands to the city. The sensitive areas plan
includes a tree protection and tree replacement plan for portions of the woodlands.
Applicant previously requested expedited consideration.
Action: ~I~-~/ L~--~'~
O~>~ z~-Oc~'7 b. CONSIDER AN ORDINANCE CONDITIONALLY REZONING 5.69 ACRES FROM
LOW-DENSITY SINGLE-FAMILY RESIDENTIAL (RS-5) TO LOW-DENSITY
MULTI-FAMILY RESIDENTIAL (RM-12) LOCATED AT 1715 MORMON TREK
BOULEVARD. (REZ03-000'IS) (PASS AND ADOPT)
Comment: At its June 5 meeting, by a vote of 6-0, the Planning and Zoning
Commission recommended approval subject to a conditional zoning agreement
requiring approval of an OPDH (Planned Development Housing Overlay) and
establishment of a 70-foot wide evergreen buffer along Highway 218 in the event
that the property redevelops for residential use. In a report dated June 5, staff
recommended approval. This property is the location of All Nations Baptist Church.
Action:
ITEM 7. CONSIDER AN ORDINANCE REPEALING TITLE 6, "PUBLIC HEALTH AND
O~ - z/_O¢~ ~ , SAFETY," CHAPTER t, "NUISANCES," SECTION 2, "PUBLIC NUISANCE DEFINED;
PUBLIC NUISANCES ENUMERATED," SUBSECTION (Q), "VEHICLES ILLEGALLY
PARKED, STORED, PLACED, OR KEPT ON PRIVATE PROPERTY." (SECOND
CONSIDERATION)
Comment: The City Council, at its meeting on August 19, chose not to amend this
ordinance to address the enforceability issues created by the exceptions to the
ordinance's limit of 6 vehicles on residential lots, and directed that the ordinance be
repealed.
Action: ~/-/~////~
September 23, 2003 City of Iowa City Parle 5
ITEM 8. CONSIDER A RESOLUTION APPROVING THE 2003-2004 DEER MANAGEMENT
D~ ~,=,7, C~ ~ PLAN FOR IOWA CITY.
Comment: Each year, the City Council will consider a Deer Management Plan based on
the Long-Term Plan approved by the Council in March of 1998. The Long-Term Plan
was affirmed by the Task Force on July 8 and the City Council on July 14. The
Resolution includes sharpshooting of no more than 200 deer within the corporate limits
of Iowa City during Winter 2003-2004.
,
Action: ~ _/~//~'~,¢¢~
....
ITEM 9. CONSIDER A RESOLUTION AWARBING CONTACT AND AUTHORIZING THE
~-~ MAYOR TO SIGN AND THE CI~ CLERK TO A~EST A CONTACT FOR
CONSTRUCTION OF THE SCO~ PARK TRUNK SANITARY SEWER PROJECT.
Comment: Bids for this project were opened on September 16, 2003 and the following
bids were received:
Bockenstedt Excavating Iowa City, Iowa $ 216,381,60
Ca~er-Kirkpatrick No~h Libe~y, Iowa $ 222,636.00
General Constructors Beffendod, Iowa $ 258,745.25
Maxell Construction Iowa Ci~, Iowa $ 317,105.00
Foley Construction Davenpo~, Iowa $ 323,418.00
Tschiggfrie Excavating Dubuque, Iowa $ 330,396.10
Dave Schmitt Construction Cedar Rapids, Iowa $ 422,000.00
Engineer's Estimate $ 450,000.00
Public Works and Engineering re~mmend award of the contract to Bockenstedt
Ex~vating of Iowa Ci~, Iowa. The project will be funded by sewer revenue and tap-on
fees.
Action: :~
,0.
MAYOR TO SIGN AND THE CI~ CLERK TO A~EST A CONTACT FOR
CONSTRUCTION OF THE IOWA HIGHWAY 1 (DODGE STREET) / NORTHGATE
DRIVE T~FFIC SIGNAL PROJECT.
Comment: The bid date has been deferred from September 9 to October 7. A notice of
the later date will be published as required by law. Engineering recommends deferral of
this item until October 14, 2003.
Action: U~~/~~
September 23, 2003 Cit~, of Iowa City Parle 6
ITEM 11. CONSIDER A RESOLUTION AU'I'HORIZING THE MAYOR TO SIGN AND THE CLERK
O_~- ~/~,. TO A'I-rEST TO AN AGREEMENT TO PURCHASE A NINE-UNIT APARTMENT
BUILDING FROM GREATER IOWA CITY HOUSING FELLOWSHIP (GICHF) AND TO
ASSIST GICHF IN THE FINANCING OF AFFORDABLE HOUSING IN THE PENINSULA.
Comment: The Peninsula development agreement calls for construction of affordable
housing. The City and Greater Iowa City Housing Fellowship (GICHF) have been working
closely to develop a total of sixteen affordable housing units in the Peninsula, including this
9-unit apartment building. Attached to the resolution is an agreement in which the City
agrees to purchase the apartment building from GICHF upon its completion.
Act,on:
TEM ' SOLUT ON END NG THE BUDGETED POS T ONS THE
O~ -~J~ SENIOR CENTER BY ADDING ONE HALF-TIME CLERICAL ASSISTANT- SENIOR
CENTER POSITION.
Comment: A portion of the funds budgeted for temporary employees to assist with certain
clerical duties at the Senior Center will be used to fund the performance of those duties by
a half-time permanent employee. This is necessary in order to comply with the provisions
of the FY '04 collective bargaining agreement (CBA). This arrangement will best meet the
needs of the Senior Center while ensuring full compliance with the CBA. The cost for the
remainder of the fiscal year is estimated at between $11,250 and $15,250, depending on
the cost of benefits to the employee. Funds currently budgeted for temporary employees
will be reduced to cover these costs.
ITEM 13. PUBLIC DISCUSSION [IF NECESSARY] (ITEMS NOT ON THE AGENDA).
ITEM 14. ANNOUNCEMENT OF VACANCIES.
a. Current Announcements.
(1) Animal Care and Adoption Center Advisory Board: One vacancy to fill three-
year term January 1, 2004 - December 31, 2006. (Term expires for Maryann
Dennis) (1 male and 3 females currently serve).
(2) Board of Adjustment: One vacancy to fill five-year term January 1, 2004 -
January 1, 2009. (Term expires for Michael Paul) (3 males and 1 female
currently serve).
(3) Board of Appeals: Two vacancies (one Mechanical Professional) to fill five-
year terms January 1, 2004 - December 31, 2008. (Term expires for Anna
Buss and Tim Fehr) (5 males and 0 females currently serve).
(4) Human Rights Commission: Three vacancies to fill three-year terms January
1, 2004 - January 1, 2007. (Term expires for Lisa Beckman, Paul Retish, Keri
Neblett) (2 males and 1 female currently serve). Correspondence included in
Council packet.
(5) Parks & Recreation Commission: Two vacancies to fill four-year terms
January 1, 2004 - January 1, 2008. (Term expires for Margaret Loomer and
Allen Stroh) (4 males and 3 females currently serve).
September 23, 2003 City of Iowa Cit~/ Parle 7
(6) Senior Center Commission: Two vacancies to fill three-year terms January 1,
2004 - December 31, 2006. (Term expires for Chevalier Monsanto and Deb
Schoenfelder) (1 male and 3 females currently serve).
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, NOVEMBER 5.
b. Previously-Announced.
(1) Airport Zoning Board of Adjustment: One vacancy to fill an unexpired plus a
five-year term ending December 31, 2008. (4 males and 0 females currently
serve)
(2) Historic Preservation Commission: One vacancy for a Woodlawn District
Rep to fill a three-year term March 29, 2003 - March 29, 2006. (Term expires
for Peter Jochimsen) (8 males and 1 female currently serve).*
(3) Housing and Community Development Commission: Two vacancies to fill
three-year terms September 1, 2003 - September 1, 2006. (Term expires for
Rick House and Morgan Hoosman) (4 males and 2 females currently serve).
(4) Human Rights Commission: Two vacancies to fill unexpired terms. One
ending January 1, 2005 and the other ending January 1, 2006. (Alice Mathis
and Nick Klenske resigned) (3 males and 3 females currently serve).
(5) Public Art Advisory Committee: One vacancy for an Art or Design
Professional to fill an unexpired term plus a three-year term ending January 1,
2007. (Betsy Klein resigned) (2 males and 2 females currently serve).
APPLICATIONS MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, OCTOBER 8.
(6) Human Rights Commission: One vacancy to fill an unexpired term ending
January 1, 2005. (Bob Peffer resigned) (3 males and 3 females currently
se e). C-o .... pond .................. do ............
'S MUST BE RECEIVED BY 5:00 P.M., WEDNESDAY, OCTOBER 22.
* Staff will not publish additional notices after a period of six publications; but will continue to
advertise vacancies with postings and on the Council agenda. However, no additional
publication costs will be incurred.
ITEM 15. CITY COUNCIL IN FORM,A~__~
ITEM 16. REPORT ON ITEMS FROM CITY STAFF.
a. City Attorney. ~ ~
b. City Clerk.
/
c. City Manager.- O -
ITEM 17. ADJOURNMENT.
City Council Meeting Schedule and September 18,2003
CiTY OF IOW^ CITY Work SessionAnd..~en_as
www.icgov.org
· MONDAY, SEPTEMBER 22 Emma J. Harvat Hall
5:30p Special Council Work Session
· Joint Meeting with Airport Commission - Airport Business Plan [ADS, O'Neil]
No Dinner Provided · Review Zoning Items [Franklin]
Review Agenda Items [Atkins]
· Council Time
· Municipal Electric Study - Future Schedule [Atkins, Helling]
6:30p Special Council Formal Meeting
Separate Agenda Posted
· TUESDAY, SEPTEMBER 23 Emma J. Harvat Hall
7:00p Special Council Formal Meeting
I TENTATIVE FUTURE MEETINGS AND AGENDAS I
· MONDAY, OCTOBER 13 Emma J. Harvat Hall
6:30p Special Council Work Session
· TUESDAY, OCTOBER 14 Emma J. Harvat Hall
7:00p Special Council Formal Meeting
· WEDNESDAY, OCTOBER 15 North Liberty
4:00p Special Council Work Session
Joint Meeting: lC Schools, JC Board of Supervisors, Cities of Coralville and
North Liberty
· MONDAY, OCTOBER 27 Emma J. Harvat Hall
6:30p Special Council Work Session
· TUESDAY, OCTOBER 28 Emma J. Harvat Hall
7:00p Special Council Formal Meeting
Meeting dates/times/topics subject to change
FUTURE WORK SESSION ITEMS
Regulation of Downtown Dumpsters Downtown Historic Preservation
Stormwater Utility Parking and Width of Streets
West Side Plan Historic Preservation Issues