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HomeMy WebLinkAbout1996-01-04 Info PacketCITY OF I0 WA CITY December 19, 1995 William Knabe 1101 Weeber Circle Iowa City, IA 52246 Dear Bill: At a recent Council work session, the Parks and Recreation Director updated the Council of the Parks and Recreation Commission interest in purchase of the Jensen tract. An early offer of 915,000 per acre has been rejected and the property owner suggested an offer of "closer to" 940,000 per acre. Needless to say the Council was taken aback by the differences and asked that I update you concerning this issue. They also were reminded that during the earlier Harlocke/~Veeber rezoning discussions, the neighborhood expressed an interest in financially participating. Please let me know of the neighborhood interest in financial participation in the purchase of this tract of land. At this time we have not prepared a counter offer and this is a "no rush" matter. However the City Council will need to know your interests. Thanks. Give me a call. Sincerely, Stephen J. Atkins City Manager December 22, 1995 CITY OF I0 WA CITY Bob Smith 701 Oaknoil Drive Iowa City, iA 52240 Dear Mr. Smith: I am taking the liberty of responding to your recent letter to the City Council concerning traffic on First near the intersection of Muscatine. I would agree that the issue of traffic volume and capacity is somewhat confusing. When we assign a traffic-carrying capacity to a street, we do so at a relatively free-flow low-delay condition. The street is physically able to carry more traffic than the assigned capacity, but it does so with greater delay and inconvenience to the motorist. This is a situation we currently find ourselves in on First Avenue, and may find ourselves in again at some point in the future following a proposed reconstruction project. V~ten the City Council makes a decision on reconstructing a street, our planning staff provides them with as much information as possible. This includes more factors than just moving traffic. Preservation of existing trees and the sensitivity of residents living along the street are two other important factors. You may recall recent editorial comments concerning this project, whereby a neighborhood resident expressed his opinion. I believe the City Council has made what they consider to be the best decision on the reconstruction of First Avenue, considering the divergent interests. Also, please keep in mind when a news reporter prepares his/her story it encapsulates' into a very few words the discussions that occurred. It is, of course, the opinion/expressions of what is interesting in the eyes and ears of the reporter, not the staff member. Sincerely, Steph ,~~"~"~ ' City Manager EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1~16 · (Jill 356.3000 * FAX 1319I 356-5009 December 19, 1995 CITY OF I0 WA CITY Barb Grohe, Superintendent Iowa City Community School District 509 S. Dubuque Street Iowa City, Iowa 52240 Re: Iowa City South Area Study Dear Barb: As part of our comprehensive planning efforts and in response to development interests, the City planning staff recently started a land use study of the south area of Iowa City. Although some of study area is located outside the Iowa City corporate boundary, those properties are within the City's growth area. On the enclosed map that outlines the study area, you will note there is a commercial area to the north and a largely undeveloped area to the south. We anticipate redevelopment and some new development in the commercial area. When the South River Corridor Interceptor Sewer is constructed within the next two years, we expect there will be a demand for residential development within the urban growth boundary to the south. Prior to considering development requests in the south area, the Planning and Zoning Commission and the City Council will be considering a plan that will focus on building new neighborhoods that may include a mix of housing, commercial areas, an elementary school site and neighborhood open space. In preparing the plan, we will be evaluating the existing environmentally sensitive features, open space considerations, affordable housing issues and the potential locations of public improvements. including roads, sewer lines, and storm water basins. Early in 1996, following the collection of basic background information on the South Area, City staff will be setting up meetings with property owners in the area and nearby neighborhood associations. The purpose of the meetings will be to collect neighborhood and property owner observations and visions for future development of this south area of Iowa City. As indicated above, one of the issues to be addressed is the siting of a neighborhood school m this area. As we proceed with the South Area Study, it would be helpful to know the School Board's preferred locations for school sites. Recently, a preference was indicated for the north portion of the Langenberg property, southeast of the Sycamore Street and Kountry Lane intersection. Is that still a preferred location? Are there alternative sites the School Barbara Grohe December 19, 1995 Page 2 Board would like to consider? Please feel free to call me at 356-5232 with any questions you may have about the study, or contact Melody Rockwell, the associate planner, who is coordinating the South Area Study at 356-5251, Karin Franklin, Director Department of Planning and Program Development c. Stephen J. Arkins, City ~.anager Iowa City City Council v Enc, C~TY SOUTH AREA []~]~l~l STUDY HAP December 19, 1995 CITY OF I0 FVA CITY Charles Duffy, Chair Johnson County Board of Supervisors P.O. Box 1350 Iowa City, IA 52244-1350 Re: Iowa City South Area Study Dear Charlie: As part of our comprehensive planning efforts and in response to development interests, the City planning staff recently started a land use study of the south area of Iowa City. Although the study area includes land outside the Iowa City corporate boundary, these properties are within the City's growth area. On the enclosed map that outlines the study area, you will note there is a commercial area to the north and a largely undeveloped area to the south. We anticipate redevelopment and some new development in the commercial area. When the South River Corridor Interceptor Sewer is constructed within the next two years, we expect there will be a demand for residential development within the urban growth boundary to the south. Prior to considering development requests in the south area, the Planning and Zoning Commission and the City Council will be considering a plan that will focus on building new neighborhoods that may include a mix of housing, commercial areas, an elementary school site and neighborhood open space, In preparing the plan, we will be evaluating the existing environmentally sensitive features, open space considerations, affordable housing issues and the potential locations of public improvements, including roads, sewer lines, and storm water basins. Early in 1996, following the collection of basic background information on the South Area, City staff will be setting up meetings with property owners in the area and nearby neighborhood associations. The purpose of the meetings will be to collect neighborhood and property owner observations and visions for future development of th~s south area of Iowa City. Charles Duffy/Johnson County Board of Supervisors December 19, 1995 Page 2 This letter is intended to inform Johnson County officials of the pending study of this south area of Iowa City and the adjacent fringe area. Please feel free to send your commentslquestions/observations to Melody Rockwell, the associate planner, who is coordinating the South Area Study: call 356-5251, fax 356-5009, or mail to 410 E. Washington, Iowa City, IA 52240. Sincerely, ~ Department of Planning and Program Development Rick Dvorak, Johnson County Zoning Administrator Doug Fredericks, Johnson County Engineer Iowa City City Council u'~ Stephen J. Atkins, City Manager ENC. bl~dUfly C ~ TY SOUTH AREA STUDY HAP I II : City of Iowa City MEMORANDUM Date: To: From: Re: December 21, 1995 City Council City Manager Reminders Chamber Annual Banquet. Scheduled for Thursday, January 25, at 5:30 p.m. Chamber - Walk o! Stars Business Fair. Scheduled for January 19-20-21 at Carver- Hawkeye Arena. The "grand opening' occurs on January 19. Year-Ender(s). Friday, December 29 from 1-5 p.m. at Holiday Inn and 4:30-6:30 p.m. at Wesffield Inn in Coralville. Officea Closed. Civic Center is closed Monday, December 25 and Tuesday, December 26. Offices are also closed Monday, January 1. bc4-2SA CITY OF IOWA CITY PARKS AND RECREATION DEPART~ TO: FROM: DATE: RE: Parks and Recreation Commissioners Terry Trueblood December 21, 1995 Incident at Mercer Park Aquatic Center You have probably heard by now that a fatality occurred yesterday at the Mercer Park Aquatic Center. A gentleman from Oregon was swimming laps when he evidently sustained a massive heart attack. From what we have been able to ascertain at this time, our pool staff acted quickly and professionally in all respects. Fortunately, a doctor was swimming laps at the same time, and assisted with the resuscitation efforts. It seems highly unlikely that they could have done anything differently, which might have saved him. If you have any questions, please feel free to give me a call. F To: I0~ CIIY CLERR From: jo hogarty 12-20-95 0:35~ p. 2 of 4 Johnson Count)' Charles D. Duffy, Chairperson Joe Bolkcom Stephen P. Lacina Don Sehr Sally Stutsman BOARD OF SUPERVISORS December 21, 1995 FORMAL MlgETING 1. Call to order 9:00 a.m. Agenda 2. Action re: claims 3. Action re: formal minules of November 14th. 4. Action re: payroll authorizations 5. Business from the Zoning Administrator. a) Final consideration of application Z9543 of William Phelan, Webster Gelman, John Houghton and Betty Tucker. Final consideration of application Z9544 of Bernard and Phyllis Mamk, and Darrell and Carolyn Marak. Final consideration of application Z9546 of Mary Kaefring. d) Motion setting public hearing for a Conditional Use Permit (January 11, 1996 at 9:30 a.m.). e) Other 913,5oIYrH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 Agenda 12-21-95 Page 2 6. Business from the Assistant Zoning Administrator. a) Discussion/action re: the following Platting applications: Application S9568 of Doug Magruder requesting preliminary and final plat approval of Buck Creek Addition, a subdivision described as being located in the 8E 1/4 of the NE 1/4 of Section 31; Township 78 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (This is a 1-lot with one non-buildable outlot, 30.03 acre, residential subdivision, located on the west side of Taft Avenue SE, approximately 3/4 of a mile north of its intersection with Taft Avenue SE and 580th Street SE in Pleasant Valley TwpJ. 2. Application S9578 of Mary M. Kaefring Estate, signed by Ray Kaefring, requesting preliminary and final plat approval of Blue Lark 2rid Subdivision, a subdivision located in the SE 1/4 of the 8W 1/4 of Section 20; Township 79 North; Range 8 West of the 5th P.M. in Johnson County, Iowa 0tzis is a 1-lot, 1.07 acre, residential subdivision, located on the north side of Rohret Road 8W, approximately I/2 mile east of its intersection with Black Hawk Avenue SW in Hardin Twp.). Other 7. Business from the Conn~y Auditor. a) Action re: permits b) Action re: reports c) Other 8. Business from the Coun~ Attorney. a) Report re: other items. To: I0~ CIIY CLERI( From ,ja hogart,/ 12~~8-95 8~35aa p. 4 of 4 Agenda 12-21-95 Page 9. Business from the Board of Supervisors. a) Motion setting ambulance rates for service. b) Motion authorizing Chairperson to sign contract with C. J. Cooper & A~sociates, Inc. for drag and alcohol services. c) Action re: appointment to the Board of Health. d) Other 10. Adjourn to informal meeting. a) Inquiries and reports from the public. b) Reports and inquires from the members of the Board of Supervisors. Report from the County Attorney. d) Other 11. Adjournment. CITY OF IOWA CITY PARKS AND RECREATION DEPARTMENT TO: Parks FROM: Terry Trueblood DATE: December 18, 1995 RE: Attached Minutes & Recreation Commission While I have not made it a practice in the past to send you copies of minutes from the Riverfront and Natural Areas Commission, I thought you might want to review the attached minutes (October 18 and November 15, 1995). Please note in particular the highlighted areas, as they are most relevant to Parks and Recreation. It seems that the two commissions are becoming more and more involved with similar issues (i.e., riverfront trails and parks, wetlands, woodlands, other environmentally sensitive areas, etc.). In view of this, it is probably more important now, than ever before, to have active representation on the Riverfront and Natural Areas Commission. If any of you are particularly interested in representing the Parks and Recreation Commission on the Riverfront and Natural Areas Commission, please let Deb Liddell know. She will be making the appointment at your meeting of January 10, 1996. By the way, the Riverfront and Natural Areas Commission meets the third Wednesday of each month at 5:30 p.m. Please feel free to give me a call if you have any questions. Attach. TO: FROM: DATE: CITY OF IOWA CITY PARKS AND ~CREATION DEPARTMENT Parks & Recreation Commission Michael E. Moran, Superintendent of December 13, 1995 RE: . Low Income Fees The statistics compiled for informational purposes for the Recreation Division's low income program are as follows: $ OF AMOUNT SEASON APPLICATIONS OF ASSISTANCE TITLE XIX INCOME APPLICANTS APPLICANTS Winter/Spring 94 114 $3,002.22 28 85 Summer 94 115 4,562°97 38 76 Fall 94 79 2,075.35 19 60 Winter/Spring 95 70 2,590.81 23 47 Summer 95 93 3,597.99 35 56 Individuals continue to take better advantage of the summer season, which also includes our bigger ticket items such as swim passes and Summer Camp° The Recreation Division has established a better working relationship with the Department of Human services, which will help to get our programs out to their clientele. No changes are recommended at this time; however, further discussion should be held regarding possible contact with the Johnson County Board of Supervisors to encourage an arrangement to include county residents, if we think that is needed, such as is done with the Senior Citizen Center, Library and ambulance service. cc: Terry Trueblood, Director of Parks & Recreation December 19, 1995 Stacy Pugh 1303 Chamberlain Dr. Iowa City, IA 52240 Same letter to John Buchanan Iowa City, Iowa 5 CITY OF I0 WA CITY Dear Stacy: The City of Iowa City is in the process of forming an ad hoc committee on economic development. On behalf of the Iowa City City Council, I would like to invite you to serve on this committee. Before you answer yes to serving, I would like to briefly outline the charge of the committee, the composition of the committee, and the time frame for the committee's activities. The recently adopted economic development plan, Economic Development Policies, Strategies, andActions for the City of Iowa City, calls for the establishment of an ad hoc economic development committee. The economic development plan outlines two major charGas for the committee: 1 ) "designate targeted industries" and 2) to "develop criteria to be used when the City considers granting or participating in the granting of financial incentives to any particular firm in a targeted industry". In performing its task, the committee should answer the following two questions: 1) When the City and local economic development organizations encourage the expansion and attraction of business and industry, what specific types of businesses and industries should we encourage in Iowa City? and 2) when the City considers financial assistance to a firm, such as a grant, loan, or providing infrastructure, what characteristics and practices must the firm have to obtain assistance? Once the committee answers these two questions, it will have accomplished its task. The economic development plans states that the ad hoc committee should consist of a diverse group of organizations, such as "industries, economic development organizations, labor, citizen and environmental groups, the University of Iowa and others". The Council has plans to appoint thirteen individuals to the committee from these various backgrounds. Given that the committee has a specific charge, the committee should be able to achieve its objectives in a six month time period as long as it meets at a minimum of once a month. The committee would begin its task sometime in February and should complete it not later than July. Thank you for considering serving on this committee. Please contact Irene Shima at 356-5230 by December 29, 1995, regarding your decision to serve on the committee. Sincerely, Susan M. Horowitz Mayor cc: City Council ~/' City Manager Director of Planning andCommunity Development CITY OFIOWA CITY December 19, 1995 Don W. Maniccia, Executive Director HACAP P.O. Box 789 Cedar Rapids, IA 52406-0789 Dear Mr. Maniccia: On behalf of the Iowa City City Council, I want to thank you for your planned annual contribution in lieu of taxes for the HACAP project on Broadway. The fact that you have chosen to make such a direct contribution to the operational cost of the local government is very much appreciated. Sincerely yours, Susan M. Horowitz Mayor cc: City Council,'" City Manager Doug Boothroy APPROVED Minutes PATV Board of Directors Thursday, October 19, 1995, in Meeting Room C of the Iowa City Public Library Present: Doug Aliaire, Greg Easley, Vicky Grube, Mose Hayward, Derek Maurer, Maureen McCormick, Scott Murray, and Steve Wurtzler Staff: Ren~ Paine Library: Beth Fisher BTC: Betty McKray Guests: Chris Randall, Trey Stevens Call to Order: Allaim called the meeting to order at 7:03 p.m. Approval of September Minutes: On a motion by Wurtzler and Grube, the Board approved the September minutes as written. Board Announcements: McCormick conveyed to the Board greetings from former Board member Jan Cureton. Wurtzler complimented the materials relating to the mailing PATV sent to about 250 local nonprofit organizations in August, as well as information cards sent to respondents. These materials were included in the Board packet. Reports: BTC: McKray reported that the BTC and Iowa City City Council will hold a joint public hearing on the proposed cable franchise agreement and implementing ordinance Oct. 24. McKray said her understanding is that the Commission intends to restrict discussion of the relationship between PATV and the City to contract negotiations following approval of the franchise agreement and cable ordinance. She accepts the City's justification for wording in the franchise agreement stipulating that funding dedicated to PATV under the current contract be used to support "public access and community programming," although she recognizes this does not protect PATV's current level of funding. Also, McKray remains concerned that the franchise agreement names Cablevision VII, Inc., as the cable operator, rather than TCI, its parent corporation; Stevens clarified that this is a complicated legal issue stemming from TCI's buyout of Heritage, the former cable operator. There followed a short discussion of the pass through fee contained in the proposed franchise; Aliaire noted he thought the fee would not generate enough money to build a combined access facility, which he had understood to be one of the fee's original purposes. LIBRARY: Fisher reported the Library Channel has purchased a character generator with pentium chip. Also, representatives to the community television group will meet Friday, Oct. 20, to discuss the proposed franchise agreement. APPROVED The group includes PATV, the Library, and the Iowa City Community School District; Drew Shaffer will also attend. Aliaire said he would try to attend as well. CHAIR: No report. FINANCIAL COMMITTEll: No report. ADMINISTRATIVE COMMI'~rEE: No report. OUTREACH COMMI'FI'EE: No report. EVALUATION COMMITTEE: Paine reported she has completed a description of her activities as director, and questioned whether this should be considered a definitive description of the director's job. Aliaire responded that it is a starting point; McCormick agreed, noting it would be helpful to review the previous director's job description as well. A short discussion followed, with members suggesting the need to develop objective performance criteria for the director and to clarify the relationship between the Board and the director. MANAGEMENT: Paine reported that PATV hosted three tours of the Access Center on Oct. 13; the tour groups represented the North Liberty access center, Southeast Junior High School, and MECCNNeighborhood Centers of Johnson County. Also, a staff member attended the MCI Awareness Fair. Also, Paine noted recent articles on PATV in Icon and the City High Little Hawk. Also, PATV has just mailed out the new newsletter. Also, Paine and Wurtzler met recently with Library director Susan Craig. Craig said the soonest PATV would have to leave the Library is eighteen months from now; in the long term, Craig said, PATV could be included in Library expansion plans, but would need to pay rent in cash rather than in production services, as it does now. This prompted further discussion of PATV's future space and facilities needs; Murray volunteered to begin investigating the cost of alternative facilities. Old Business: DISCLAIMER POLICY: Aliaire distributed a memo detailing BTC members' reactions to the new disclaimer policy PATV adopted in August; some BTC members suggested the policy more explicitly direct program producers and providers to include a statement of responsibility, as well as the producer or provider's name and telephone number, on their programs. Stevens, a longtime member of the BTC, voiced his disagreement with these suggestions, and with the new producer identification policies in general. This prompted a short discussion in which Maurer expressed frustration thst the BTC should choose to intervene in this matter at so late a date, after the Board had already taken public input and discussed the new policies at length. Aliaire said BTC members were not trying to intervene, but merely expressed their reactions to the new policies. On a motion by Easley and McCormick, the Board approved revising the Guidelines to change the title of the section requiring a program disclaimer to read, "Statement of Responsibility," and to incorporate into this section the passage on producer/provider identification currently listed on page 5 under "Technical Standards"; Hayward abstained. 2 APPROVED PRESS-CITIZEN EDITORIAL BOARD: Allaim reviewed his efforts to arrange a meeting with the Press-Citizen's editorial board, The Board agreed to table this matter until a later date. ANNUAL MEETING: Paine passed a sign-up sheet around the table, along with a list of tasks needed for the Annual Meeting Nov. 16. The group discussed preparations for the Annual Meeting. New Business: CABLE FRANCHISE PUBLIC HEARING: Aliaire opened the discussion by explaining a possible approach for presenting PATV's concerns to the City Council and BTC. This would entail a limited number of Board members giving statements covering the issues as PATV sees them. A long and productive discussion followed. Board members, staff and others suggested various points to raise with the council. Aliaire said he would like first to support the proposed cable ordinance's recognition of the importance of and need for public access, and to clarify the difference between public access and community programming. Other members expressed concern over wording in the ordinance giving the BTC authority to develop rules for access en!ities, prompting discussion of how best to address that issue; most of those in attendance agreed access entities should develop their own rules in cooperation with the BTC. Turning to more fundamental issues facing PATV with regard to the proposed franchise agreement, Maurer said the agreement and accompanying ordinance, as they stand, give the City the mechanism to use funding currently dedicated to public access-and even to operate public access-in order to provide community programming; he said he feared some city staff members wou~d like to do just that. Discussion of PATV's mission ensued. A broad consensus emerged that PATV should approach the City Council and BTC with positive statements about PATV's accomplishments, community participation, and diversity. The Board agreed Aliaire and Wurtzler would make formal statements at the public hearing; Maurer would write a follow-up letter to the Council summarizing points made during the public hearing. Other members could, of course, speak as individuals. Those wishing to participate in the public hearing should meet at the Mill before the public hearing. Adjournment: The meeting adjourned at 9:43 p.m. 3 City of Iowa City MEMORANDUM Date: To: From: Re: December 29, 1995 City Council City Manager Pending Development Issues An application submitted by Our Redeemer Lutheran Church for a special exception to permit expansion of a religious institution parking area for property located in the RS-5 zone at 2301 E. Court Street. An application submitted by Danette and John Raiey to rezone a .14 acre parcel located at 24 N. Van Bursn Street from RM-44, High Density Multi-Family Residential, to R/O, Residential/Office. An application submitted to Johnson County by Jim Anderson to rezone 38.22 acres from A1, Rural, to RS, Suburban Residential, for property located in Fringe Area 4 on the west side of Prairie du Chien Road approximately Y4 mile north of its intersection with Newport Road NEo City of Iowa City MEMORANDUM DATE: December 29, lgg5 TO: City Council FROM: City Manager RE: New Administrative Assistant I have appointed Lis~ Handsaker as the new administrative assistant. Lisa is currently the administrative assistant to Interim University Provost Sam Becker. We were fortunate to have received over 200 applications for this position. Lisa will begin work on Tuesday, January 16. City of Iowa City MEMORANDUM Date: To: From: Re: December 27, 1995 Steve Atkins, City Manager Rick Fosse, City Engineer ~ Temporary Sidewalk Closure Jim Clark has been working with our o~ce on an agreement for temporary use of public right- of-way to close a portion of the sidewalk along Dubuque Street and Burlington Street during construction of his new building at the old Coastal Mart site. The IDNR is requireing installation of monitoring wells sooner than council approval can be obtained for the agreement on January 16, 1996. Based on these circumstances, the Public Works Department has granted temporary authorization to close the sidewalks until Council approval can be obtained. Signage will be required to direct pedestrians to sidewalks on the opposite side of the streets. The closure will be in effect until around mid August. cc: Linda Woito Chuck Schmadeke Jim Brachtel December 20, 1995 Mr. Bruce R. Glasgow 834 N. Johnson Street Iowa City, Iowa 52245 CITY OF I0 WA CITY Dear Mr. Glasgow: Enclosed please find the information you requested in your December 11 letter to Melody Rockwell. Included is a staff report, minutes and the Board of Adjustment decision regarding John & Ads Streit's request for a special exception for property located at 200 Scott Court, as well as the adopted ordinance, staff memorandums and minutes from the Planning & Zoning Commission's formal and informal meetings regarding the recent code amendments to the CN-1, Neighborhood Commercial zone. Some of the statements conreit ;d in your December 11 letter contain some misinformation regarding the Straits' special exception request. Although some of these questions and inaccuracies can be cleared up by reading the enclosed information, perhaps I can more clearly address them in this le~ter. The second paragraph of your letter refers to a special exception that was approved for the Walden Square CN-1 zone, in which two restaurants were permitted to exceed the 2,500 square foot limit, but cannot exceed 3,200 squar~ feet. You question why "staff demanded only 2500 sq. ft." in the Straits' case when 3,200 square feet was approved in Walden Square. This statement is incorrect in that staff made no statements demanding a reduction to 2,500 square feet. Mr. & Mrs. Strait indicated early on that they felt that they needed a facility the size that they proposed to make their project financially feasible. Although staff stated that the project as proposed did not fit with the intent of the CN-1 zone, it was noted in the staff report that careful site design could help to mitigate some of these concerns. Staff suggested to the Straits some ways to bring the development more in line with the CN-1 zone regulations, such as providing clearly identified pedestrian walkways and landscaping, reducing the number of curb cuts on the site, and "land banking" some of the proposed parking area. However, Mr. & Mrs. Strait chose not to amend their initial plan in any way. Therefore, staff felt, and continues to feel, that the proposed development was not consistent with the intent of the CN~I zone and would be more appropriate for a more intensive commercial zone, such as the CC-2 zone. The last issue you address in your letter deals with parking. You state that "the planning staff suggested a restaurant with 11 parking stalls for Mr. Strait." This information is incorrect. Based on the size of the proposed facility, staff estimated that 18 spaces would be required, and that 20 would be permitted based on the 110% maximum permitted in the CN-1 zone. It was clear that the Straits desired more parking than this. The only suggestion staff made with regard to the number of parking spaces was to eliminate one row of parking and, if it could be arranged with the developer of the adjacent lot, to designate two spaces as temporary spaces to allow a future shared access drive between the two lots. The elimination of these spaces would have resulted in 30 to 35 parking $pacae on the lot, which staff indicated may have been an acceptable number. However, the Straits chose not to amend their plan. Staff felt that the 46 spaces requested clearly indicated that the proposed restaurant was not consistent with the intent of the CN-1 zone, and stated in the staff report that an alternative location in a CC-2 zone would be more appropriate. I hope this information helps to clarify matters for you. Clearly, the two sides are not as far apart on this matter as it may have seemed at the September 13, 1995, Board of Adjustment meeting. In fairness, it should be recognized that staff had indicated to the Straits that it was willing to consider some compromise between what was proposed and what the CN-1 zone requires for parking, but the Straits did not wish to alter their plans. If you have any questions or need more information, please feel free to call me at 356-5:243. Sincerely, Scott Kugler Associate Planner Enc. c. w/o enc. Stephen Arkins, City Manager Robert Miklo, Senior Planner Anne Burnside, First Assistant City Attorney Board of Adjustment TO: MELODY ROCKWELL SUBJECT: CN-1 ZONE DEC 11, 1995 RESTAURANT USES TFANK YOU FOR YOUR PROMPT REPLY TO THE 15,000 SQ. FT. QUESTION. THIS DOES NOT ANSWER THE BOAP~D OF ADJUSTMENT ACTION W~EN T~E¥ DENIED JOHN STRAIT PERMISSION TO BUILD A 4000 SQ. FT. RESTAURANT ON COURT AND SCOTT BLVD. IT WOULD SEEM THAT THE CITY OFFICIALS AND T~E BOARD WOULD RECOMF~END THE S;U~E SQ. FT. i~ESTAURANT AS THE WEST SIDE OF IOWA CITy CAN NOW ENJOY. STAFF DEMANDED ONLY 2500 SQ. FT. IT MAY BE TF~AT JOHN STI~EIF COULD MAVE GONE AHEAD WITH 3200 SQ. FT. I ASK TF~AT YOU SEND ME THE COMPLETE HEARING DATA ON THE BOA~ OF ADJUST~N,T ACTION ON THE JOHN STREIT REQUEST FOR A 4000 SQ. FT. RESTAUI~NT AND 46 PARKING SPACES. I WOULD LIKE TO GET SOME KIND OF PAPER WORK SHOWING HOW THE CITY OF IOWA CITY ENACTED AN ORDINANCE OR POLICY LIMITING PARKING REQUIREMENTS TO: BUT-..NO MORE THAN 10% MORE OF THE LEGAJ~Ly REQUIRED PA/{KING- THE PLANNING STAFF SUGGESTED A RESTAURANT WITH 11 PAR/{ING STALLS FOR MR. STREIT. WHEN HIS HELP ARRIVES FOR THE BREAKFAST MEAL AT 6 AM...THEy USE SIX OF THE STALLS. THAT LEAVES F~VE STALLS FOR THE BREAKFAST CROWD.... "AND..TWO OF THESE ARE HANDiCAPPeD,' TH~ PLANNING STAFF NEEDS A RE-EDUCATiON IN BUSINESS. SI~ELY ..... BRUCE R. GLASGOW FAX... 338-1365 DEPARTMENT Johnson County Council of Governments December22,1995 Larry Donovan 4171 Landon Rd. Iowa City, IA 52240 Re: Alignment Study for the Proposed Extension of Iowa Highway 965 Dear Mr. Donoran: The Johnson County Council of Governments (JCCOG) has coordinated a study with the cities of Coralville and Iowa City, to evaluate alignments for the proposed extension of Iowa Highway 965. The extension of Iowa Highway 965 between U.S. Highway 6 and Iowa Highway I is included in the JCCOG Arterial Street Plan for the Iowa City Urbanized Area. There are currently no plans to construct the Highway 965 extension. However, several private property owners in the area have expressed interest in redevelopment of their property. If property in this area is annexed by Coralville or Iowa City and municipal services such as water and sewer extended, then sections of the new road will be built as redevelopment occurs. Johnson County is also an important player in this matter, since the corridor for the new road will need to be preserved as county development projects occur in the area. Enclosed is a diagram showing two alternative alignments for the new road which we feel are the best locations. These two alternatives were produced from an original llst of 36 alternatives that were screened according to such factors as impact on sensitive environmental features, impact on prime farm land, residential displacements, engineering factors, drainage, potential new intersections, and traffic flow. In January and February I will be meeting individually with the City Councils of Coralville and Iowa City, and the Johnson County Board of Supervisors. We are working toward a joint agreement between those three political bodies which would establish the preferred corridor alignment for the extension of Highway 965. Adoption of a preferred alignment will allow development decisions to be made which preserve the corridor for the new road, and will allow construction of portions of the new road as development occurs. I would like to emphasize again that Coralville, Iowa City, and Johnson County have no plans to construct the Highway 965 extension immediately. The road will be constructed in small segments initially, with the small segments eventually connected into longer ones. The bridge over U.S. Highway 218 will be a project of major significance and expense, and will likely be one of the last elements completed. It is anticipated it will take 20 to 30 years to complete the entire extension of Iowa Highway 965 between U.S. Highway 6 and Iowa Highway 1. As a potentially impacted property owner in the corridor study area, we would like to hear any comments you have on the two alternative roadway alignments. Please feel free to forward them to me or one of the elected officials who will be involved in selecting the preferred alignment. The discussions I will have with the Coralvil!e and Iowa City City Councils and the Johnson County Board of Supervisors are not yet scheduled. When they are scheduled the agendas will be publicized and you are welcome to attend and hear the discussion. My phone number is 356-5252 if you have any questions. Thank you for your consideration of this matter. 3incerely, Jeff Davidson Transportation Planner ')%-- Michael G. Harrington 3680 Hurt Rd. SW Iowa City, IA 52240 John Kennedy 410 Woodridge Ave. Iowa City. IA 52245 Donald and Sandra Slothower 965 Slothower Rd. Iowa City, IA 52240 Myrtle Propst 4610 Aspen Lane NE Cedar Rapids, IA 52402 Larry Donovan 4171 Landon Rd. Iowa City, lA 52240 Ruth & Mary Ruppenkamp 3374 HWY 1 SW Iowa City, IA 52240 Charlotte M. Campbell 3763 Ivy Ave. SW Oxford, IA 52322 Fay Hurt 3195 IWV Rd, SW Iowa City, IA 52240 Arnold Kauble PO Box 5466 1045 10th Coralville, IA 52241 Nancy Sprague 22 Greenleaf Ave. Darien, CT 06820 M. Donovan 4171 Landon Rd. Iowa City, IA 52240 James Hurt et.al. 3195 IWV Rd. SW Iowa City, IA 52240 Neva Haman PO Box 1495 RR1 Iowa City, tA 52244 Lester & Mary Kempf 1257 Slothower St. Iowa City, IA 52240 Michael Donovan 4541 Sand Rd. Iowa City, lA 52240 Robert E. Burns PO Box 450265 Atlanta, GA 30345 Clarence Jacobs 3265 Highway 6 SE Iowa City, IA 52241 Agnice Yvonne Blgelow 2938 Highway 6 NW Iowa City, IA 52241 Marilyn J. and Frederic B. Charbon 3518 Deer Creek Road SE Iowa City, IA 52240 Ralph L. Neuzil 119 Wdght St. Iowa City, IA 52240 Clear Creek Investment Company PO Box 924 Cedar Rapids, IA 52406 TO: FROM: DATE: RE: CITY OF IOWA CITY PARKS A/~D RECREATION DEPARTMENT M EMOl~.~N DT31~ City Manager Parks and Recreation Director December 22, 1995 Recreation Division Revenues At the Council work session of December 18, a concern was raised about a possible trend relative to not achieving the Recreation Division's self-imposed 45% goal (i.e., 45% of the division's operating budget, less capital outlay, supported with non-property tax revenues). These revenue source~ are obtained from a wide variety of participant fees and charges and hotel/motel tax (to support the operation of the Mercer Park Aquatic Center). At the meeting, I indicated that even though we project support in the amount of 44.08% for FY97, I believe we will achieve the 45% goal. I based this on my belief that we generally under expend the budget and generate more revenue than projected. I did a little research on this to hopefully confirm what I had indicated. To my amazement... I was right! Since FY87, our "self-support" range has been 45.63% to 58.32%; the average percentage over that period of time has been 50.04%. It is becoming more and more difficult, as costs continue to increase, while we try to maintain affordable prices. Over the past four fiscal years, to 47.13%, with a range of 45.63% cc: Recreation Division Staff Parks and Recreation our average has dropped to 49.99%. Commission Have more than 2 bags or cans? The City as the operator of the local sanitary landfill is mandated by law to reduce the amount of refuse del~osited in its landfill. To achieve this goal, s new system of garbage pickup will begin on March 4, 1996. For your monthly fee, each residential customer will be allowed a maximum of two containers (either a can or bag no larger than 35 gallons) to be picked up each week. If you have additional bags or cans, you will need to affix a $1 sticker to have it picked up. The $1 stickers will be available for pumhase at all Iowa City grocery stores and the Civic Center Cashier, the same locations where you purchase yard waste bags. As is the current policy, there is a 50 lb. maxi- mum weight limit for each container. Please remember, these new procedures require that all items must fit within a garbage can or bag in order to be picked up. Larger items should be broken down to fit in the container or bag. Items placed next to the can will be considered "bulky waste" (see next section). Throwing away large items? You can save on pickup chargesl A new bulky waste collection program will also begin on Mamh 4, 1996. Bulky waste is any item that will not fit in a 35 gallon can or bag. The City will collect these bulky items on an appointment-only basis. Each stop will cost $10 for the first item and $5 for each To avoid paying the bulky waste fee, check to see if the item is in good usable condition. There are local social service agencies which can use items, such as furniture, as long as they are in good condition. A goal of the new bulky waste policy is to keep items out of the additional item· Appliance pickup procedures are unchanged from the past. You must call the Solid Waste Division at 356-5180 ahead of time to make arrangements. There is an $18 charge for each appliance, landfill which can be used/recycled by others, and thereby reduce the volume of what goes into the landfill. This goal, however~ Is no excuse for dumping your unusable refuse on local service agencies such as Goodwill and The Salvation Army. Throwing away clean wood waste? Untreatad wood waste can be put out for collection free of charge. This includes lumber which has not been treated ~n any way such as paint, stain, or waterproofing treatment. Place this lumber in bundles no larger than 18 inches m diameter, no longer than 48 inches, and no heavier than 50 pounds. Nails should be removed. Untreated lumber and tree branches may be m~xed in one bundle. Attention: Litterers beware, Anti-Litter Cleanup. A$100 minimum yard cleanup fee wdl be charged for refuse placed at the curb that is not properly containerized for collection, or for bulky items that are not removed within a 72-hour penod of brae. Property owners wfil be not~fied pdor to the City conducting a yard cleanup. · -See other side for new recycling Information. ;ew! Weekly ecycling collection Beginning March 4, 1998, curbside collection of recyclables will change from every other week to weekly. The recycling truck will serve your neighborhood the same day your refuse is picked up. You will no longer need to check your calendar to see if it's recycling week. Th~s improved convenience will make it easier for you to participate in the recycling program. qew! Containers )rov~ded to 'esidents In February 1996 the City will distribute standardized recycling containers to all residents. These containers will be eas~er for recycling crews to identify and handle. If you already participate in the recycling program with your own container(s), you may continue tO use it along with the new container if you have a lot of recyclables. When you receive your new recycling container a sticker will be provided to place on your existing container in order to better identify it. The City would prefer that you use the new standardized container as your pdmary recycling container. Additional recycling containers may be purchased from the City. ~aint and household ~attery recycling The City will have a collection day for paint and household batteries sometime in the spring of 1996. Please store these items until a date is set. Informational I~leeting Dates and Places Four Informational meetings will be held during February to answer any questions residents may ha¥g' about the new refuse and recycling programs. Weber Elementary School, Community Room, February 5, 7:00 p.m. Grant Wood Elementary School, Media Room, February 7, 7:00 p.m. Lemme Elementary School, February 12, 7:00 p.m. Iowa City Public Library, RoomA, February 20, 7:00 p.m. The February 20 meeting will be taped for future broadcast on Local Government Channel 4. QUESTIONS? Or need to make an appointment for bulky item or appliance pickup? Call 356-5180, Monday thru Friday 8:00 AM to 5:00 PM. Notice to muitl-fam!!y ..dwe,linlg C5 or more units} and University He,ghts Rosid,~: I '.Th~Ai~*h~ce8 described in this newsletter DO NOT APPLY to you. ';' '.!!' ..~ ~. ,,, To: IO~ ClPt CLEltg From &o hogarty 12-27-95 9:ZZa. p, Z of ~ Johnson Count)' Charles D. DuEy, Chairperson Joe Bolkcom Stophen P. Lacina Don Schr Sally Stutsman BOARD OF SUPERVISORS December 28, 1995 FORMAL MEETING Agenda Call to order following the informal meeting. Action re: claims Action re: formal minutes of December 21st. 4. Action re: payroll authorizations 5. Business from the County Auditor. a) Action re: permits b) Action re: reports c) Discussion/action re: quarter of FY 96. d) Other resolution appropriating amounts for the third 6. Business from the County Attorney. a) Report re: other items. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244..1350 TEL: (319) 356-6000 FAX:(319)3.~6~086 ql To: I0~ CIT/CLERK From ~o hogarty R-27-95 9:/gaa p. 3 or 3 Agenda 12-28-95 Page 2 7. Business from the Board of Supervisors. a) Action re: addendum to FY 96 Service Agreement with East Central Iowa Council of Governments regarding drag testing policy and authorize Chairperson to sign. b) Action re: Action re: d) Action re: e) Other Historic Property Tax Exemption. Committee organiTation recommendations. 8utliff Bridge Nomination to National Historic Register. 8. Returnto fatformal meeting. a) Inquiries and reports from the public. b) Reports and inquires from the members of the Board of Supervisors. Report from the County Attorney. Other 9. Adjournment. ¥0: IO~ CI~ CLERK From jo hogarty Johmmn 'I'L BOARD OF SUPERVISORS Charles D. Duffy, Chairperson Joe Bolkeom Stephen P. L~¢in~ Don Sally Slugnan December 28, 1995 INFORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Review of the formal minutes of December 21 st. 3. Business from the Director of S.E.A.T,S. a) Discussion re: addendum to FY 96 Service Agreement with East Central Iowa Council of Governments regarding drug testing policy. b) Other Business from Linda Severson, Human Services Coordinator for Johnson County Council of Governments re: appointment to the Case Management Advisory Board and Mental Health/Developmental Disabilities Planning Council/discussion. 5. Business from Amy Ruth from the Johnson County Historical Preservation Commission. a) Discussion re: b) Discussion re: Discussion re: d) Other Historic Property Tax Exemption. Committee organization recommendations. Sutliff Bridge Nomination to National Historic Register. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 5224~t-1350 TEL: (319) 356.6000 FAX: (319) 356-6086 To: I0~ CNY CLER~ From ~o h~gartv 12-~?-95 8:45a~ p. 3 of 3 Agenda 12-28-95 Pa~e 2 6. Business from the County Attorney. a) Discussion re: the following Litigation: 1. Fobian Farms vs. 81ockett/Redlinger/O'Neill/Johmon County rs. Loops (tax case). 2. Swafls rs. Triplett/Johmon County (tax case). 3. State ex tel Palmer rs. Linn County/Johnson County (legal settlement case). 7. Business from the Board of Supervisors. a) Discussion re: b) Reports Other devolution teleconferenee sponsor by NACo. 8. Discussion from the pubHe. 9. Recess. FORMAL MEETING TO FOLLOW To: IOli~CITVCLERK F~om: jo hogarty 12-29-95 16:Sla~ p, 2 of Z Johnson Count' BOARD OF SUPERVISORS Charles D. Duffy, Chairperson Joe Bolkcom Stephen P. Lacina Don Solar Sally Slutsman January 2, 1996 FORN~xL ORGANIZATIONAL MEETING Agenda 1. Call to order 9:00 ~-m. 2. Election of chairperson and vice-chairpersor~ 3. Motion setting meeting days and time. 4. Appointment to the Sixth Judicial District Correctional Services Board of Directors. Department of 5. Discussion/action re: County. designation of official newspapers of Johnson 6. Adjournment. INFORMAL MEETING TO FOLLOW 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 .,. ......................_.__.~.~..~ .~.-~ ~.~...,.~ ...............:.----~ FAX: (319) 356-6086 'aren Kubby CITY COUNCIL MEMI~EE To: Council Elect CMc Center 410 E. Waehlng~on St. Iowa City, IA 52240 (319) 356-5010 (319) 56-50o9 (FAX) I~eeldence 728 2nd Avenue Iowa City, IA 52245 (319) 338-1321 Date: December 14, 1995 Re: Ideas for organizational meeting I am interested in changing how we run our informal meetings. It can be challenging to facilitate the running of our informal meetings to make sure that everyone gets a chance to speak, yet we stay somewhat on schedule. I would like to make the following suggestion. Why don't we have the meetings run by each of us in a round robin fashion? That way we each get a chance to run the meetings. We collectively get to participate in and learn this task of providing leadership for the group. It will also ensure that the Mayor gets to participate differently and isn't having to ALWAYS be conscious of the group dynamics. Maybe it will help us be more conscious of how we each contribute to how well or not so well the meetings go. I will be bringing this topic up during our organizational meeting on January 4th. This may spin off some other ideas on how we can collectively take more responsibility for such tasks. If you'd like to talk with me about this, feel free to call me or e-mail me at kkubby@blue.weeg.uiowa.edu Thanks for your consideration. CITY OF IOWA CITY Frint,~d on 100% recycled paper-10% City of Iowa City MEMORANDUM Date: December 22, 1995 To: City Council From: Naomi Novick Re: City Council Meetings In the interest of improving clarity and understanding -among ourselves and between us and our staff and our citizens - the new Council may want to consider changing our meeting style or format. The following comments are from a variety of people. They are at least worth our consideration. Please bring your additional ideas to the January 4 organizational meeting. Also, please read the Rules Committee report of February 1994 (enclosed). The following ideas are not listed in any particular order. Work sessions may be scheduled at our convenience. Do we want a work session in the afternoon instead of evening, or on another day? The time for budget sessions is also our decision, The current Council members have been speaking out in a random fashion. We have interrupted each other and staff members. This behavior has occurred on previous Councils also. It has occurred on a variety of issues. This speech style has been a problem for the staff who are transcribing from audio tapes and evaluating consensus. Do we have some experience with other meeting styles that have worked well? Do we want to try a system where we are called on to speak, using a random order so that one person doesn't always have to begin? More use of the gavel? We ~lso show a lack of organization, or control if you prefer, when Council members call on people in the audience to speak on issues when there isn't a public hearing. Do we want a system of asking for concurrence from other Council members - or perhaps just the Mayor - before inviting audience participation? The work session tapes are also a problem when we reach agreements by counting nods of heads. We should have an oral response even if we are not taking a roll call vote. If a Council member asks, "Are there three people who agree with me?", we should hear other Council members' responses on the tape - yeses and nos. Do we want transcripts of our work sessions? These are not required, so we could choose to have a more detailed style of minutes instead. The tapes would still be recorded and kept five years. Two memos on the current policy are enclosed. The Council may change the order of the agenda. Can we suggest any changes that wold improve our meetings? A copy of the rasolution establishing current agenda order is enclosed. There has been a suggestion to put public discussion time later in the agenda, after public hearings. Should we allow someone to speak under Public Discussion on a topic that is on the agenda later? Do we want to allow that person to speak again when that topic is being discussed by the Council? 2 Should our agenda have a limit on the number of public headngs in one meeting, or at least a limit on the number of public headrigs expected to receive a large response? Even though we know that a public hearing is not the time to engage in a discussion or debate with the speaker, we hsve all done this on occasion. Any ideas on how to avoid this behavior?. Do we have any suggestions on how to avoid many repetitions of the same comments at a headrig? Both the public and the Council do this. Should we limit a Council member's comments to five minutes as well as limiting the public? Sometimes changes to an ordinanca during a public hearing have become confusing to the public, and even to Council members. Can we avoid this by deferring these substantive changes to the next work session? Do we want to limit ourselves to minor changes when we amend an ordinance on the floor? The bicycle parking ordinance is an example of what can happen. Do we need a separate motion to accept recommendations from a commission when those are in their minutes that have been accepted in the consent calendar?. If needed, can we put recommendation acceptance in the consent calendar? Do we want a policy for City Council breaks when a meeting is lengthy? We could specify a break after two hours unless the agenda is about finished, or another time period, or keep the non-specific current system. The Council may want to decide on a seating arrangement for formal meetings. We should seat the Mayor in the center, but the others are optional. (Tradition has been to seat the Mayor Pro tam at the Mayor's right.) Do we want the district seats all on one side? Do we want them in A-B-C order? Do we want to avoid clustering men and women? Do we want a goal-setting meeting? If yes, do we want a facilitator?. Bring your ideas and experiences to the January 4 meeting. Do we want plastic name badges to wear at various functions? If yes, what color? Pen or clip? City of Iowa City MEMORANDUM Date: February 1, 1994 To: City Council From: Rules Committee /-Jc¢'c~.,'/-z_ ,~ ,~b~/ Re: Procedural Aspects of Council Working a. Council Meetings Rules Committee Members Horowitz and Kubby have observed that our lengthy meetings with which we all seem uncomfortable are due to various ways we function as Council members. For instance, the multiple questions to staff and to the public, and then having a lengthy discussion means late hours for us and staff. The result, aside from a long meeting is that this is costly to ourselves in our ability to stay focused as the hour progresses, and is costly to the staff both in their presence and functioning the next day. One could question just what we are accomplishing by the length of these meetings. Could self-restraint in discussion input be practiced; could questions to staff be made via the phone prior to the meeting? If we agree with someone's observations, could we just say "1 agree with...." rather than repeating it? We ask Council Members to think about this issue and to get back to us with your suggestions as to how you either wish to cut down the length of the meetings or if you don't, how to avoid the "costs" to all involved. b. Research on Issues of Interest to Council Members: As most of you realize, when staff is asked by a Council Member to prepare a memo or reseamh an issue or item of substance, there must be a majority of Council who direct the City Manager to do this. The assumption is that the Council Member who initiated a request has asked staff about the magnitude of the issue, has thought out the time and cost factors to staff, and has consulted other members as to the relevance and importance of the question. Along this line, during Council meetings, the number of questions asked staff assumes that one has done one's homework already and needs a little more detail on an issue about which staff has already prepared a memo. If there is a majority who feel staff's reports should be restructured based on agreed upon guidelines of substance, then the City Manager can work this out, c. Changing Pollcles from Previous Councils This in and of itself is perfectly legitimate for successive Councils to consider. However, the Council Members who suggest this are assumed to have considered the consequenc- es of such a policy change regarding the effects on the City, on the work program of the staff, and any financial arrangements that have already been set in motion, Based on our agreement at the goal setting session, during our evaluation session in six months we will review how this has worked. bc5-5 City of Iowa City MEMORANDUM DATE: TO: FROM: November 15, 1994 Mayor and City Council Marian K. Karr, City Clerk RE: Transcriptions of work sessions and formal meetings Based on Council discussion of November 7, 1994, the following policy is recommended for the retention and distribution of Council transcriptions effective with the November 7 and 8 meetings. Transcriptions of both work sessions and formal Council meetings will be available five (5} working days after each meeting, and retained for a period of one year. The transcriptions will be available in both hard copy (microfilmed) text for .10 cents per page or available on computer diskette for $1.85 per diskette. Only City furnished diskettes will be used. No refunds, exchanges or add-on's to previously furnished diskettes will be honored. All disl~ettes requested will be on DOS 31/2" diskette. bc3-1 METHODS OF DISSEMINATION OF COUNCIL ACTIONS By the CIty Clerk of Iowa City, Iowa Formal Council meetings broadcast live on cable Government channel. Rebroadcast every day thereafter (except Saturdays) until next meeting o total of 11 showings. Not re- qulred by State Law. A copy of the formal Council meeting vid- eotape is at the Iowa City Public Ubrary for a six week period following the meeting date, Videotapes can be copied and purchased during the six week retention time at a cost of $10 per 3-hour meeting. Not requl~d by State Law, Audio cassettes of beth formal Council meet- Ings and work sesames ~re available for sale, Cost is $2,50 ff City provtdes a tape and $1.70 ff tape is provlded by customer. Audio cassettes are retained In the Clerk's office for seven years. Requlreo by State Law, Official Actions of formal City Council meetings are published In the Iowa CIty PressCitizen within 15 days 'of formal 'Council meetings. Required by Stgt. e Law. Both transcriptions (verbatim versions) and minutes (summarized "action on~ versions) of formal City Council and work sessions are re- tatned In the City Clerk's office In hard copy (paper) Minutes required by State Law. Above hard copy transcriptions and minutes (contained In meeting folders) are microfilmed (per retention schedule aftached) and retained In the City Clerk's office. Hard Copy destroyed after microfilming. Hard copy or microfilmed minutes reqt//red by State Low. RESOLUTION NO. q~-~ 1 RESOLUTION REPEALING RESOLUTION NO. 78-9 OF THE CITY COUNCIL OF THE CiTY OF IOWA CITY AND APPROVING A NEW RESOLUTION SETTING FORTH RULES OF ORDER FOR THE CONDUCT OF FORMAL COUNCIL MEETINGS. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, that said Council does hereby repeal Resolution No. 78-9 and, in its place, approve Rules of Order for the Conduct of Formal City Council Meetings as follows: A. Order of Business The business of the City Council shall be taken up for consideration in substantially the following order, except as otherwise ordered by the Mayor or City Council: 2. 3. 4. 5. 7. 8. 9. 10. 11. Roll Call Mayor's Proclamations Consent Calendar Public Discussion Planning and Zoning Matters: hearings, recommendations, ordinances and resolutions Other Public Hearings Council Business City Manager and City Attorney Business Resolutions Other Ordinances Adjournment B. Content of Consent Calendar Those items on the Agenda which are considered routine will be listed under the Consent Calendar and be enacted by one motion, with a roll call vote. If the Mayor, a Council member or a citizen specifically requests that any of the items be considered separately, these items will be removed and considered later on the Agenda. It was moved by _ Pigott and seconded by adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: x x x X Baker Horowitz Kubby Lehman Novick Pigott Throgmorton Resolution No. 9~,-21 Page 2 Passed and approve~ this 18t. h day of January , 1994. ATTEST: ~.~ ~, CIT~CLERK