HomeMy WebLinkAbout1998-01-13 AgendaSubject to chan~e as ~!i~cl b~ the Cit~ Clerk. For a ~ ot~ici~l eOl~, con~t the Cit~ Clerk's Oi~ee. 356-5040.
AGENDA
CITY COUNCIL/VtEETING
January 13, 1998 - 7:00 p.m.
Civic Center
ITEM NO. 1.
CALL TO ORDER.
ROLL CALL.
ITEM NO. 2.
ITEM NO. 3.
ITEM NO. 4.
ITEM NO. 5.
OUTSTANDING STUDENT CITIZENSHIP AWARD - Weber Elementary
a. Michael Ahrens
b. Boyu Hu,//~,.~
c. Jane Schlapkohl ,~¢~/(-~
MAYOR'S PROCLAMATIONS.
a. Preucil School of M ic ek - Janu .
b. Women's Right to~7/,~~ '~-~-~
SPECIAL PRESENTATIONS.
a. Iowa City Hospice Road Races ~. ~
CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR
AMENDED.
a. Approval of Official Council Actions of the special meeting of
December 9 and the regular meeting of December 16, as published,
subject to corrections, as recommended by the City Clerk.
b. Minutes of Boards and Commissions.
Historic Preservation Commission - December 9
Housing and Community Development Commission - November 20
Iowa City Airport Commission - November 13
Iowa City Board of Adjustment - December 10
Iowa City Board of Appeals - December I
(6) Iowa City Human Rights Commission - December 9
(7) Parks and Recreation Commission - December 10
(8) Planning and Zoning Commission - December 4
(9) Police Citizen Review Board - December 1 1
January 13, 1998 City of Iowa City Page 2
(10) Police Citizen Review Board - December 22
(11) Police Citizen Review Board - December 23
(12) Riverfront and Natural Areas Commission - November 19
(13) Senior Center Commission - November 19
c. Permit Motions and Resolutions as Recommended by the City Clerk.
(1)
{2)
(3)
(4)
(5)
(6)
(7)
Consider a motion approving a Class C Liquor License for Lohaus
and Larsen Investment Co., dba The Airliner, 22 $. Clinton St.
(Renewal)
Consider a motion approving a Class C Liquor License for Yen
Ching Restaurant, Inc., dba Yen Ching Restaurant, 1803 Boyrum
St. (Renewal)
Consider a motion approving a Class C Liquor License for Inn Ho
Shinn dba Aoeshe Restaurant, 624 S. Gilbert St. (Renewal)
Consider a motion approving a Class C Liquor License for Iowa
City Entertainment, Inc., dba Union Bar, 121 E. College St.
(Renewal)
Consider a motion approving a Special Class C Liquor License for
Leisure , L.C., dba North Dodge Athletic Club, 2400 N. Dodge
St. (Renewal)
Consider a motion approving a Class E Beer Permit for QuikTrip
Corp. dba QuikTrip #552, 25 W. Burlington St. (Renewal)
Consider a Resolution to issue Dance Permits to The Airliner, 22
S. Clinton St. and the Union Bar, 121 E. College St.
d. Setting Public Hearings.
(1)
CONSIDER A RESOLUTION SETTING A PUBLIC HEARING FOR
JANUARY 27 ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATE OF COST FOR CONSTRUCTION
OF THE WATER MAIN PENINSULA PROPERTY PROJECT,
DIRECTING CITY CLERK TO PUBLISH NOTICE OF SAID
HEARING, AND DIRECTING THE CITY ENGINEER TO PLACE
SAID PLANS ON FILE FOR PUBLIC INSPECTION.
Comment: This work involves the construction of water mains
on the City's peninsula property adjacent to the Elks Golf
Course. These water mains will extend from the lower level of
the peninsula to Foster Road and are being installed at this time
to accommodate golf course construction.
January 13, 1998 City of Iowa City Pane 3
e. Motions.
(1)
CONSIDER A MOTION TO APPROVE DISBURSEMENTS IN THE
AMOUNT OF $9,891,769.21 FOR THE PERIOD OF NOVEMBER 1
THROUGH NOVEMBER 30, 1997, AS RECOMMENDED BY THE
FINANCE DIRECTOR SUBJECT TO AUDIT. DISBURSEMENTS
ARE PUBLISHED AND PERMANENTLY RETAINED IN THE CITY
CLERK'S OFFICE IN ACCORDANCE WITH STATE CODE.
f. Resolutions.
(1)
CONSIDER A RESOLUTION PROVIDING NOTICE THAT AT
LEAST NINETY-FIVE PERCENT (95%) OF THE WORK UNDER
THE CONTRACT FOR THE SOUTH IOWA RIVER CORRIDOR
INTERCEPTOR SEWER PROJECT HAS BEEN COMPLETED AND
THAT THE CITY INTENDS TO RELEASE FUNDS RETAINED
PURSUANT TO CHAPTER 573, CODE OF IOWA.
Comment: Park Construction Company, the general contractor
for this project, has requested that the City release most of the
funds which were retained for the project pursuant to Chapter
573, Code of Iowa. Briefly, Chapter 573 provides that cities
shall retain from the monthly payments to contractors on public
improvement contracts an amount not to exceed five percent
(5%) of the payment due. This five percent (5%) retainage is a
fund for the payment of claims for labor and materials. A
relatively recent amendment to Chapter 573 provides that cities
may release all or part of the retainage thirty days after ninety-
five percent (95%) of the work under the contract is completed
if no claims are filed within that thirty (30) day period.
Due to the size of this project, the retainage is currently in
excess of $500,000. Over ninety-five (95%) of the work has
been completed. There is approximately $65,000 worth of work
left to complete.
(2)
CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO
SIGN AND THE CITY CLERK TO ATTEST A WATER
SYSTEM DEVELOPMENT AGREEMENT FOR SADDLEBROOK
MANUFACTURED HOUSING PARK, CITY OF IOWA CITY, IOWA.
Comment: Due to the unique nature and development issues
associated with the water system serving Saddlebrook
Manufactured Housing Park, the developer has requested an
amendment of several of Iowa City's water system development
requirements. The proposed Agreement addresses the parties
respective duties and obligations for the design, construction,
development, and maintenance of the water system. This
Resolution authorizes the execution of the proposed Agreement.
January 13, 1998 City of Iowa City Pa~e 4
(3)
CONSIDER A RESOLUTION ACCEPTING THE
WORK FOR CONSTRUCTION OF THE BURLINGTON STREET/
GOVERNOR STREET SIGNAMZATION PROJECT.
Comment: See Engineer's Report.
(4)
CONSIDER A RESOLUTION ACCEPTING THE WORK FOR
CONSTRUCTION OF THE SOUTHGATE AVENUE AND STEVENS
DRIVE STORM SEWER IMPROVEMENTS PROJECT.
Comment: See Engineer's Report.
(5)
CONSIDER A RESOLUTION ACCEPTING THE WORK FOR
THE SANITARY SEWER, STORM WATER SYSTEM, WATER
MAIN, AND PAVING PUBLIC IMPROVEMENTS FOR WALDEN
HILLS, LOTS 7 36 AND DECLARING THE PUBLIC
IMPROVEMENTS OPEN FOR PUBLIC ACCESS AND USE.
Comment: See Engineer's Report.
(6)
CONSIDER A RESOLUTION CHANGING THE DATE OF
THE BID SUBMITTAL DEADLINE AND SCHEDULED BID
OPENING FOR THE MONTGOMERY-BUTLER HOUSE
STABILIZATION PROJECT FROM JANUARY 7 TO FEBRUARY 4.
Comment: This resolution would delay the bid deadline and bid
opening until February 4, as recommended by the project
architect, to allow sufficient time for a number of smaller
contractors to get bonded and become eligible to complete the
project. Although there has been much interest in the project,
no bids were received by the January 7 deadline.
go
Correspondence.
Laurie Robinson (JC Historical Society) - assistance
(2) Chris Hungerford - EXCEL
(3) David Wehde- Russian Sister City
Timothy Kelly - water
Kristi Ferguson - DARE program
Osha Gray Davidson - Iowa City youth
(7) Barbara Curtin ~ Big Brothers/Big Sisters of Johnson County
(8) JCCOG Traffic Engineering Planner:
(a) Removal of "Parking for Public Safety Vehicles Only"
Removal of Stop Sign at Intersection of Lower Muscatine
Road and Fairmeadows Boulevard
Modification of Commercial Loading Zone on Iowa Avenue
East of Dubuque Street
January 13, 1998 City of Iowa City Pa.cle 5
ITEM NO. 6.
(9) Civil Service Commission submitting certified lists of applicants for
the following position(s):
(a) Parking Cashier
(b) Emergency Communications Dispatcher
(10) Previously Distributed:
Kate Franks Klaus (Heritage Trees) - budget
(b) Suzanne Gurnett Streitz (DTA) and Victoria Gilpin (Friday Night
Concert Series) - budget
(c) Laurie Robinson (Johnson County Historical Society) - budget
/ .~ (d). Sally Stqtsman..(JC Board of Supervisors).- SEATS
END OF CONSENT CALENDAR.
ITEM NO. 7. PLANNING AND ZONING MATTERS.
ao
Consider a motion setting a public hearing for January 27 on an
ordinance vacating .50 acres of Waterfont Drive, located south of
Highway 6 and east of Gilbert Street. (VAC97-0003)
Comment: At its December 18 meeting, by a vote of 6-0, the Planning
& Zoning Commission recommended approval of the vacation. Staff
recommended approval in a report dated December 18.
Action:
January 13, 1998 City of Iowa City Page 6
bo
Public hearing on an ordinance amending Title 14, Chapter 6, entitled
'Zoning," Article L, entitled ~Provisional Uses and Special
Exceptions," to provide for temporary use permits to allow short-term
activities, such as special events or seasonal outdoor storage and
sales.
Comment: At its December 4 meeting, by a vote of 5-0, the Planning
and Zoning Commission recommended approval of the proposed
amendment. Staff recommended approval in a report dated
November 12.
Action:
Public hearing on an ordinance amending the Building Code and Title
14, Chapter 6, entitled ~Zoning," Article B, entitled "Zoning
Definitions," to change the definition of GRADE.
Comment: The Board of Appeals has recommended approval of the
amendment to the Building Code. At its December 18 meeting, by a
vote of 5-0-1, with Gibson abstaining, the Planning and Zoning
Commission recommended approval of the amendment.
Action:
Consider a resolution approving the annexation of a 2.59 acre tract
located at 3151 Highway 6 East. (ANN97-0003)
Comment: At its November 6 meeting, by a vote of 6-0, the Planning
and Zoning Commission recommended approval of the proposed
annexation. Staff recommended approval in a report dated October
16. Consideration deferred from December 16.
Action:
January 13, 1998 City of Iowa City Page 7
e. Consider an ordinance amending the Zoning Chapter by changing the
zoning designation for a five acre tract located at 3151 Highway 6
East from County Rural (A1) (2.59 acres) and Rural Residential (RR-1)
(2.41 acres) to RM-20, Medium Density Multi-Family Residential.
(REZ97-0017) (Second consideration)
Comment: At its November 6 meeting, by a vote of 6-0, the Planning
and Zoning Commission recommended approval of the requested
rezoning, subject to certain conditions. Staff recommended approval
of the RM-20 rezoning in a staff report dated October 16 and set forth
the conditions of approval in a memorandum dated November 6.
Correspondence requesting expedited consideration included in
Council packet. , ,. ~~
f. Consider an ordinance amending the Zoning Chapter by amending
Title 14, Chapter 6, ~Zoning," Article B, "Zoning Definitions,"
Section 2, by changing the definition of Transient Housing to increase
the number of days persons are able to stay as temporary residents.
(Second consideration)
Comment: At its November 6 meeting, by a vote of 6-0, the Planning
and Zoning Commission recommended approval of the proposed
amendment. Staff recommended approval in an October 31
memorandum.
Action: ~~-~/,~~
go
Consider a resolution approving a preliminary and final plat of a
Resubdivision of Lot 7, WB Development, a 1.78 acre, two-lot
commercial subdivision located southeast of the intersection of Naples
Avenue and Escort Lane. (SUB97-0024)
Comment: At its November 20 meeting, by a vote of 7-0, the
Planning and Zoning Commission recommended approval of the
preliminary and final plat, subject to conditions concerning sanitary
sewer capacity and the approval of legal papers prior to Council
consideration of the plat. Staff recommended approval subject to
conditions in a report dated November 20. Consideration deferred
from December 16. The applicant has requested indefinite deferral of
this item.
Action:
January 13, 1998 City of Iowa City Page 8
ho
Consider a resolution approving a preliminary and final plat of a
Resubdivision of Outlot A, WB Development, a 15.9 acre, one-lot
commercial subdivision with one outlot located on the east side of
Naples Avenue, across from Alyssa Court. (SUB97-0025)
Comment: At its November 20 meeting, by a vote of 7-0, the
Planning and Zoning Commission recommended approval of the plat,
subject to conditions concerning sanitary sewer issues, and approval
of legal papers, construction drawings and a Sensitive Areas Site Plan
prior to Council consideration. Staff recommended approval subject
to conditions in a report dated November 6. Consideration deferred
from December 16.
A c,, o n:/~///~:::~~/.~-'~-'~_~
ITEM NO. 8.
PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF
COST FOR CONSTRUCTION OF THE CAPTAIN IRISH PARKWAY PHASE I
IMPROVEMENTS PROJECT, ESTABLISHING AMOUNT OF BID SECURITY
TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH
ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR
RECEIPT OF BIDS.
Comment: The construction of the Captain Irish Parkway Phase I
Improvements include, Captain Irish Parkway from Dodge Street to the
south entrance drive of ACT and the widening and signalization of Dodge
Street at Captain Irish Parkway. Also included is a distribution water
main along the north side of Captain Irish Parkway and a 24-inch feeder
main along the south side of Captain Irish Parkway. Funding will be from
Road Use Taxes, General Obligation Bond proceeds, and water revenues.
The engineer's estimated cost is $3,191,000.
ao
PUBLIC HEARING
Action: ~'~'~
CONSIDER A RESOLUTION APPROVING
January 13, 1998 City of Iowa City Paqe 9
ITEM NO. 9.
11
CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING
MAYOR TO SIGN AND CITY CLERK TO ATTEST A CONTRACT FOR THE
CONSTRUCTION OF THE WOOLF AVENUE BRIDGE RECONSTRUCTION
PROJECT [PROJECT NO. BRM-3715{4)--8No52].
Comment: The bid opening for this project was held by the Iowa
Department of Transportation in Ames, Iowa on December 12, 1997.
The following bids were received:
Iowa Bridge and Culvert, Inc. Washington, Iowa
Cramer and Associates, Inc. Des Moines, Iowa
Civil Constructors, Inc. East Moline, IL
Schmidt Construction Co., Inc. Winfield, IA
Taylor Construction, Inc. New Vienna, IA
$1,126,188.73
$1,198,657.10
$1,352,704.80
$1,600,468.90
$1,677,044.30
Engineer's Estimate
$1,202,533.30
ITEM NO. 10.
Public Works and Engineering recommend award of contract to Iowa
Bridge and Culvert, Inc. This project will be funded with Road Use Tax
revenues, General Obligation Bonds, and approximately $665,000 of
Federal-Aid Highway Bridge Replacement and Rehabilitation Program
money. Construction is anticipated to begin during February 1998 and is
expected to be completed by September 1998.
Action:
CONSIDER A
RESOLUTION APPROVING,
AUTHORIZING, AND
DIRECTING THE MAYOR TO EXECUTE AND THE CITY CLERK TO
ATTEST AN AGREEMENT BETWEEN THE CITY OF IOWA CITY AND
NNW, INC. OF IOWA CITY TO PROVIDE ENGINEERING CONSULTANT
SERVICES DURING CONSTRUCTION OF THE WOOLF AVENUE BRIDGE
RECONSTRUCTION PROJECT [PROJECT NO. BRM-3715(4)--8N-52].
Comment: This project involves the complete removal and replacement
of the WooIf Avenue bridge spanning Highway 6 and the Crandic
Railroad, and the reconstruction of the WooIf Avenue pavement between
Newton Road and Bayard Street along with the installation of sidewalk,
water main, and storm sewer facilities. This resolution provides the
contracted engineering services for project administration and
construction inspection. The cost of this service is not to exceed
$57,300 and will be funded with Road Use Tax revenues and General
Obligation Bonds.
c ,on:
January 13, 1998 City of Iowa City Page 10
ITEM NO. 11.
CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND
THE CITY CLERK TO ATTEST AN EXTENSION AGREEMENT FOR FY97
PARATRANSIT SERVICE BETWEEN THE CITY AND JOHNSON COUNTY.
ITEM NO. 12.
Comment: This resolution will extend the FY97 Paratransit service
agreement between the City and Johnson County [SEATS] for an
additional month, January 1998. The total cost for the extension is
$47,182. Any fares in excess of $2,567 will be returned to the City.
This amount is in-line with the monthly rate paid for the FY97 service.
The City and Johnson County are continuing negotiations for an
agreement for FY98 paratransit service.
Action:
CONSIDER A RESOLUTION ESTABLISHING A REVISED SCHEDULE OF
FEES AND CHARGES FOR PARKS AND RECREATION SERVICES AND
PROGRAMS, EXCLUDING THE POTTER'S STUDIO.
Comment: The Parks and Recreation Commission and staff review fees
and charges annually, and increases are considered in order to help
support the Recreation Division's budget. The objective is to generate
approximately 45% of the Division's budget from non-property tax
revenues. The proposed fee increases for FY99 will help to achieve
budget support in the amount of 44.41%. A three-year plan has been
established, with FY99 fee increases being recommended for adoption at
this time, and FY00 and FY01 fee increases tentatively identified. Some
of the FY99 increases will actually be implemented in FY98, because the
summer season beings in FY98 but continues into FY99. The Parks and
Recreation Commission reviewed and adopted the proposes increases at
their meeting of December 10, 1997.
ITEM NO. 13.
CONSIDER A RESOLUTION ESTABLISHING FEES AND CHARGES FOR
THE POTTER'S STUDIO IN THE ROBERT A. LEE COMMUNITY
RECREATION CENTER.
Comment:
Action:
See above.
January 13, 1998 City of Iowa City Page 11
ITEM NO. 14.
CONSIDER MOTION GRANTING A 45 DAY EXTENSION TO THE POLICE
CITIZENS' REVIEW BOARD FOR THE FILING OF A REPORT WITH THE
CITY COUNCIL ON COMPLAINTS 97-2 THRU 97-7.
ITEM NO. 15.
Comment: Ordinance 97-3792 establishes the Police Citizens' Review
Board and sets forth reporting mechanisms for complaints. The
Ordinance also provides for the City Council to grant extensions of the
30-day reporting requirement for good cause. At their meeting of
January 8, 1998, the Board unanimously requested a 45-day extension
for the reasons stated in the letter included in the Council packet. If the
extension is granted, the Board intends to have a report filed with the
City Council no later than March 2, 1998.
Action: ~//~/~/~ /~~
ANNOUNCEMENT OFVACANCIES.
a. Current Vacancies.
(1)
Airport Commission: One vacancy to fill a six-year term ending
March 1, 2004. (Term expires for Richard Blum.) (4 males and
0 females currently serve on this Commission.)
(2)
Broadband Telecommunications Commission: One vacancy to fill
a three-year term ending March 13, 2001. (Term expires for
Steven Hoch.) (2 males and 2 females currently serve on this
Commission.)
(3)
Civil Service Commission: Three vacancies to fill three terms:
one two-year term ending April 3, 2000, one three-year
term ending April 2, 2001, and one four-year term ending
April 1, 2002.
(4)
Design Review Committee: One vacancy to fill an unexpired term
for an architect ending July 1, 1998, in addition to three-year
term ending July 1, 2001. (Mark Anderson resigned.) (3 males
and 3 females currently serve on this Committee.)
Correspondence included in Council packet.
(5)
Historic Preservation Commission: Two vacancies to fill three-
year terms ending March 29, 2001: one Summit Street District
rep and one At-Large rep. (Terms expire for Michael Pugh and
Ruedi Kuenzli). (3 males and 5 females currently serve on this
Commission.)
(6)
Housing and Community Development Commission: One
vacancy to fill an unexpired term ending September 1, 1998.
(David Purdy resigned.) (3 males and 5 females currently serve
on this Commission.) Correspondence included in Council packet.
These appointments will be made at the February 24 Council meeting.
January 13, 1998 City of Iowa City Pa;le 12
ITEM NO. 16. CITY COUNCIL APPOINTMENTS. t--~ ~r~l~ ~,~d C~-.~;;~
Consider one appointment to the Human Rights Commission: To fill
an unexpired term ending January 1, 2000. (Mary Theisen resigned.)
(3 males and 5 females currently serve on this Commission.)
bo
Consider approving recommendation by the Johnson County Board of
Supervisors to re-appoint Gretchen Grimm as a member of the
Riverfront and Natural Areas Commission to fill a three-year term
ending January 1, 2001, as a representative of Johnson County.
Correspondence included in Council packet.
Action:
ITEM NO. 17. ~. CITY COUNCIL INFORMATION.
ITEM NO. 18. ' REPORT ON ITEMS FROM THE CITY MANAGER AND CITY ATTORNEY.
a. City Manager.
b. City Attorney.
ITEM NO. 19.
ADJOURNMENT.
January 13, 1998 City of Iowa City Pa.cle 12
ITEM NO. 16.
CITY COUNCIL APPOINTMENTS.
a. Consider one appointment to the Human Rights Commission: To fill
an unexpired term ending January 1, 2000. (Mary Theisen resigned.)
(3 males and 5 females currently serve on this Commission.)
Action:
b. Consider approving recommendation by the JohnSon County Board of
Supervisors to re-appoint Gretchen Grimm a~ a member of the
Riverfront and Natural Areas Commission to fill a three-year term
ending January 1, 2001, as a representative of Johnson County.
Correspondence included in Council packet.
Action:
ITEM NO. 17. CITY COUNCIL INFORMATION.
ITEM NO. 18.
REPORT ON ITEMS FROM THE CITY MANAGER AND CITY ATTORNEY.
a. City Manager.
b. City Attorney.
ITEM NO. 19. ADJOURNMENT.
~ CIoj of
I January 10
8:00a - 12:00p
City Council Meeting Schedule
and Tentative Work Session Agendas
Telecast Live on Cable Channel 4
COUNCIL WORK SESSION - BUDGET
Saturday
Council Chambers
I January 12
6:00p
6:30p
SPECIAL FORMAL COUNCIL MEETING
Executive Session
Land Acquisition
COUNCIL WORK SESSION
TIMES ~4RE APPROXIMATE
6:30p
7:00p
7:30p
8:15p
8:30p
9:00p
9:15p
9:25p
Review Zoning Matters
Gilbert Street Corridor Traffic Improvements
Downtown Streetscape Plan
Parks and Recreation Fees
Water Plant Architecture
Council Organizational Issues
Consider appointments: Human Rights Commission (1),
Riverfront and Natural Areas Commission (1)
Council Agenda/Council Time
Monday
Council Chambers
Council Chambers
I January 13
7:00p
FORMAL COUNCIL MEETING
Tuesday
Council Chambers
J January 14
4:00p
JOINT MEETING - CITY COUNCIL I JC BOARD OF SUPERVISORS /
IC COMMUNITY SCHOOL DISTRICT SCHOOL BOARD
Wednesday
Highlander
I January 19
CITY OFFICES CLOSED - MARTIN LUTHER KING JR DAY
Monday
Keg Ordinance
Hickory Hill West
Water Project Costs
Chutes and Vaults
Sales Tax
HCDC Issues
Iowa Avenue Streetscape
Transit Interchange
FUTURE WORK SESSION ITEMS
Landfill Master Plan
Sand Point Wells
DARE Program Review
Sanitary Sewer Repair- New Policy Update
Housing Forum
Melrose/Hawkins Intersection
SEATS
Block 102 Parking Facility