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Home My WebLink About1997-05-06 Info PacketIP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 CITY OF I0 WA CITY CITY COUNCIL INFORMATION PACKET April 25, 1997 APRIL 29 WORK SESSION ' :~ ] Memorandum from City Attorney: Up-coming Meeting on Proposed PCRB; Attached Memo on/(?07 · Lingering Legal Issues Memorandum from David Baldus (College of Law, U of I) Ordinance Notice: April 29 Public Discussion to City Attorney: PCRB Draft MISCELLANEOUS ITEMS Memorandum from City Manager: Safety Award - Transit Memorandum from City Manager: Pending Development Issues Memorandum from City Attorney to Police Chief and Captain Widmer: Schedule for Iowa City Police Department Concerning Legal Issues Memorandum from City Clerk: Meeting Schedule for April, May, June, July, and August Memorandum Memorandum Creek Letter from Roland Schump to Public Work Director: Street Plowing Memorandum from Planning and Community Development Assistant Director: Confirmation of Training from Pu~lio ~ork$ Direotor to Oity Manager: Willow Creek Interceptor Sewer from City Engineer to City Manager: Burlington Street Bridge over RalstonJ_~. Iowa Rive~ (or7.7. Corridor Train South Extension from Burlington Street; Summary of City Council Decision Making Memorandum from Planning and Community Development Assistant Director: Design of!(~. Alignment for the Extension of First Avenue to North Dodge Street; Summary of City Council Decision Making Memorandum from Planning and Community Development Director: Information Packet on Parcel 64-1a Project Memorandum from Planning and Community Development Director: Parcel 64-1a and Holiday!(o.~('~. Inn Expansion Memorandum from Housing Administrator: Application for Mainstream Housing Opportunitiesl~. for Persons with Disabilities April 25, 1997 Information Packet (continued) 2 IP16 IP17 IP18 IP19 IP20 IP21 IP22 IP23 IP24 IP25 Memorandum from Neighborhood Services Planner to City Manager: Neighborhood Activity Letter from William Stowe (MidAmerican Energy) to Police Chief: Police Assistance Letter from Daryl and Lila Burkett to Police Chief: Police Assistance Letter from City Forester to Jason Warren (MidAmerican Energy): Pruning Press Release: 1997 Asphalt Resurfacing Project Press Release: Closure of Southgate Avenue Public Arts Proposal [Novick] Agenda: Article: [Norton] Article: God Created the Heaven and the Earth [Thornberry] Memo from Finance Director regarding Press-Citizen Parks & Recreation News Release regarding meeting to develop system in Hickory Hill Park. Agenda for 4/29 Informal mtg. og the Board of Infom~ation from City Attorney regarding the (dated 4/29/97) Iowa City Area Chamber of Commerce - April 16 Meeting [ Novick] "How Are We Doing?" Evaluating the Performance of the Chief Administrator'(n?0 article Supervisors. on Sales Tax. & expand trail Police Citizen Review Board .iLoct3 City of iowa City MEMORANDUM Date: To: From: Re: April 25, 1997 The Honorable Mayor Naomi J. Novick and Members of the City Council Linda Newman Woito, City Attorney ~ Up-coming Meeting on Proposed PCRB; Attached Memo on Lingering Legal Issues I spoke with Mayor Naomi Novick, and we suggest that you come to the Tuesday, April 29, 1997 meeting concerning the proposed PCRB ordinance, prepared to discuss options. On a more personal note, no one is more frustrated than I am in giving you this latest information. You may wish to call me at home over the weekend, and I have a voice- messaging service -- since I will be helping out at the Noon Kiwanis Antique Show fundraiser Saturday afternoon and Sunday morning. Attachment cc: City Manager City Clerk Assistant City Manager City Attorney Office Staff Attorneys fnw~upcoming.mmo City of Iowa City MEMORANDU Date: To: From: Re: April 25, 1997 The Honorable Mayor Naomi J. Novick and Members of the City Council Linda Newman Woito, City Attorney ~ _ Lingering Legal Issues: Current Proposal of Police Citizen's Review Board ("PCRB") Summary of Conclusions: Options. In my memoranda to you April 18, 1997 concerning the status of my legal research into confidentiality issues, I noted I had additional cases to read and other lawyers to consult. Having done so, I report that because of the nature of Iowa law (which seems far more protective of public employee rights than other states), when we join together the proposed level of citizen input, and the proposed quasi-supervisory employment-duties of the PCRB, these two functions fit together in a fragile way - but with major pitfalls. There are other options which can meet your original goal of a "citizen complaint process," such as: adopt a PCRB but eliminate all powers relating to discipline and performing a "supervisor/employer" function from the Board (namely no Board inquiry into police officer employment records or Chief's proposed discipline) adopt an ombudsperson process, where a neutral staff processes citizen complaints, and acts as liaison between the citizen and Police Department (or even other City Departments) direct Steve Atkins to put into place, by written policy, a mandatory police investigation of citizen complaints (Stages 1-3 of current proposal), with some reporting procedure to City Council, to be adopted by the City Council. Review of where we started, and where we are now. In response to the shooting death of Eric Shaw, the City Council discussed the idea of a citizen complaint process, whereby a citizen could be assured they could file a complaint concerning a police officer's conduct, that the complaint would be treated seriously and would result in a prompt and candid response -- if only in the form of a meeting or an apology. City Manager Steve Atkins followed up on this idea and provided information to you. Discussions then expanded into reviewing options which ranged from an ombudsperson, to a citizen-review component of an internal affairs investigation, to a full-blown hearing body to resolve citizen complaints and recommending police discipline. In December 1996, after having discussed this matter in September, October and November 1996, Steve Atkins finalized a policy or list of ideas the Council wanted to turn into law. That is, by last December, you'had decided upon a "skeletal policy" -- to which I was then to add the "flesh." We briefly talked about some of the possible legal issues - but the ideas were still fluid, and I was not able to give you a legal opinion in a vacuum. As we focussed on the key components of the process to narrow down the options, the process actually expanded. For example, all complaints investigated by the police had to go to the Board, and the citizen had input at more stages than originally discussed. Nonetheless, by early April I was able to focus on the legal questions that needed answering. However, it became ever clearer during the past three weeks that the Council's ideas and policies did not fit easily into Iowa law. Because some major legal issues continued to resist clear answers for me and my staff attorneys, I contacted Ivan Webber, an attorney with the Ken Haynie/Ahlers Law Firm in Des Moines. I have known Ivan Webber since 1986 when he became City Attorney in Des Moines. He has practiced municipal law for 25 years, and is one of the brightest attorneys I know. I sought out his counsel for several reasons: I needed to discuss the legal issues with an attorney who had as much, indeed more, experience in municipal law than did I; because I knew Ivan's legal advice would be accurate and completely objective; and finally, because Ivan is the type of lawyer not afraid to try new things or be creative -- as opposed to some lawyers who "just say no." As you well know, my philosophy as City Attorney has always been to do everything in my power to find a way for my clients to do what they legislatively desired to do - within the limits of the law. If an issue is colorable or unclear, I have been willing to take some chances and make new law - such as our sanitary sewer tap-on fee in 1990. In requesting Ivan's legal advice, I provided him with the odginal policy you and Steve worked out (December 1996), plus all my written materials starting with March 13, 1997. On Tuesday, April 22, 1997, I faxed Ivan the current proposed PCRB ordinance (based on our April 8 discussions). Ivan and I talked on Tuesday, and he expressed serious legal concerns. Because Ivan's concerns were not minor, I had Steve Arkins and Dennis Mitchell join in on a tele- conference call on Wednesday, April 23, 1997 to hear Ivan's concerns: 1. Public employees have rights protected under Chapter 20, Code of Iowa -- which is the Public Employment Relations Act. These public- employee rights were won only after a hard-fought battle with the Iowa Legislature in the 1970s, and those rights are jealously protected not only by the employees and the unions, but also by the Iowa Supreme Court. Under the law, an Iowa City police officer who is disciplined, even by reprimand, may file a grievance with the supervisor. The last staff person to hear that grievance (Step 3) is City Manager Steve Atkins. If the police officer is not satisfied with Steve's findings, the officer may go to binding arbitration - governed strictly by state law (Chapter 20). Unlike mediation, the arbitrator can only select between what the employee/union requests, or what the City Manager has decided. The arbitrator then makes a truly binding decision, meaning the only way to overturn the arbitrator's decision is to find the arbitrator "acted outside the scope of authority under the union contract," or acted "arbitrarily or capriciously." Arbitration awards are seldom overturned by a court. With the Union grievance procedure, the police officer and the police chief may end up with conflicting results from the grievance and the PCRB -- and the City will not have gained ground on its original goal, namely investigating and responding to citizen complaints. 2. Another remedy available to the police officer is an appeal of suspension, demotion or discharge by a police officer to the Civil Service Commission. One Iowa Supreme Court case holds that even if a police officer is suspended with pay, the police officer still has a right to appeal that suspension (City of Bettendorf case). As with the parallel processes of Union grievance and PCRB, the civil service process will be a third process for the police officer - again with possibly conflicting results. 3 3. The imposed timelines, or even suggested timelines, will interfere with the Police Chief's ability to summarily deal with an officer's misconduct in a timely fashion. For example, as a hypothetical situation assume a police officer is drinking on the job and seriously injures a citizen in a police car. This is an admittedly outrageous hypothetical, but in such case the Police Chief might well want to discharge that employee immediately, or grant a serious suspension -- but the proposed PCRB would require the Police Chief to wait until after the PCRB had reviewed the citizen complaint. This may "hamstring" the Police Chief, and would be counter-productive to what the City Council wishes to achieve -- accountability to the public in dealing with police officer misconduct. 4. If an investigation continues and a police officer is criminally charged and prosecuted, a police officer may well challenge the PCRB process has deprived the officer of a fair trial, or at the very least tainted the officer's ability to have a fair trial - thus raising the spectre of constitutional violations. 5. The last and most difficult problem with the proposed (April 22) PCRB process is that Iowa law contemplates only three persons have legal access to a public employee's personnel records: the employee, the personnel department, and the employee's supervisor. The City Attorney, the Union's representative (if employee agrees) and the City Manager have legal access to public employee personnel records, but only on an "as needed" basis. The PCRB might be seen as going on a "fishing expedition" into employee personnel files - based on a citizen's complaint. There is nothing in Iowa's home rule that tells us this proposed PCRB function is lawful. While I may not share all of these concerns to the degree Ivan does, nonetheless Steve Atkins, Dennis Mitchell and I do agree that we cannot ignore these concerns. More importantly, I have a legal and ethical obligation to point out the possible problems to you AHEAD of time, rather that after an ordinance is in place. Where do we go now? The lingering legal question remains: does Iowa law permit a PCRB to have access to a police officer's personnel record? Because no Iowa cities have PCRBs, I simply have no clear answer to this question. You and I have talked about Iowa City's "breaking new ground" on this PCRB process; and while many of the materials gathered from around the country provide various ways of setting up such a process, none of them (except Minnesota) have the layer of public empl.oyee safeguards provided by the Iowa Legislature and the Iowa Supreme Court, such as: Chapter 20, State Code, which is the Public Employment Relations Act. This statute permits public employees to form Unions, but state law controls the entire process. This Act provides for a Public Employee Relations Board (PERB), located in Des Moines, which deals with "prohibited practices complaints." It is certainly possible that a police officer may object to, and challenge the proposed Board's gaining access to their personnel files. It is hard to predict the outcome, but the PERB's decisions weigh heavily in favor of the employee, as opposed to the employer. 4 The Police Civil Service Commission (Chapter 400) provides another layer of public employee protection to police -- over and above that available to other public employees under Chapter 20. Public employee personnel records which contain "personal information" are confidential (Chapter 22). "Personal information" has recently been defined by the Iowa Supreme Court to include "performance evaluations" (Des Moines School District case). Even the federal government prohibits a federal employer from making employee home addresses available to the public (U.S. Dept. of Defense case). Peace officer's investigative records are confidential records under Iowa's public records statute (Chapter 22). According to the Iowa Supreme Court, those investigative records can only be released to the public under certain circumstances -- but only after the investigation, both administrative internal affairs and criminal is complete, and discipline has been imposed by applying a balancing test (HawkEye case). This is what we did in the Shaw case, after removing the confidential portions. However, this balancing test is only applied after the disciplinary matter has been decided by the police chief, and after all challenges to the discipline are completed and criminal matters concluded. This is a decidedly different situation from our proposed PCRB ordinance where the Board has access to confidential records before discipline has been imposed. Conclusion; Other Options In sum, having taken your original ideas for a citizen complaint process, researching various citizen review boards, attempting to put your ideas into law, and then fitting our proposed April 22 law in with Iowa law has resulted in a fragile mix. Moreover, perhaps we have lost sight of our original goal - to provide a citizen complaint process. There are ways to accomplish this goal, such as: Remove all authority for review of disciplinary and personnel matters from the PCRB's power, and remove the City Manger as the last "citizen appeal". The Board would then serve as a forum to hear citizen complaints, and could hold their process open until the internal affairs/discipline/process is complete. However, the extent to which any internal affairs investigations are released must still be done on a case-by-case basis by the Police Chief and the City Attorney. Under this option, the Board would still review police practices, policies and procedures in general, and would still report to the City Council and do an Annual Report on types, numbers and disposition of complaints. [This option is not unlike Dubuque's process, only Dubuque's citizen Board is a part of the City Manager's Office.] Adopt an ombudsperson approach, where the ombudsperson would be a City employee to receive citizen complaints, act as a liaison with the Police Department (or even other City Departments) as they investigate the complaint, and report to the City Manager and the City Council. This seems readily do-able, and would achieve your original goal of providing a citizen complaint process. Direct the City Manager to put into place a mandatory police review of all citizen complaints against police officers, containing much of the procedures we have in Stages 1-3. This policy would also require the Police Chief to report to the City Manager, with some form of reporting to the City Council. This process would be written up as a policy, and formally adopted by the City Council. In conclusion, it is probably not pure coincidence that Iowa has no citizen review boards such as that now proposed for Iowa City. That is, Iowa law simply does not contemplate someone other than an employer stepping in to do the employer's task, namely supervise, evaluate and discipline public employees. This is not to say the City Council should not proceed with some type of "citizen complaint process" -- but we definitely need to simplify the process, and focus on the citizen having an opportunity to be heard - while leaving the performance evaluation of employees to the employer. CC: City Manager City Clerk Assistant City Manager Police Chief Dan Dreckman David Baldus Inw\pcrb\lnw4-24.wp5 April 25, 1997 To: Linda Woito, City Attorney, City of Iowa City From: David Baldus, College of Law, U. of I. Re: ?CRB draft ordinance, dated 2/22/97 Attached are my comments on your latest draft. I would appreciate your distributing them to the members of City Council. Let me know if' I can be of assistance in the final push. April 25, 1997 To: Linda Woito. Cid' Attorney, City of Iowa Citv From: David Baldus, College of Law, U. of I. Re: PCRB draft ordinance, dated 2,'22/97 Thanks tbr sending me the latest draft of the PCRB, with the related materials. You are almost there and I think that the draft, your simplified flow chart, and your legal memoranda sharpen the remaining issues very. well. I have a couple of technical points that may be helpful. I also have more substantive concerns about how the current draft may affect the perceived independence, effectiveness, and relevance of the board. A. Technical issues 1. Burdens of proof. The "reasonable basis test" burden of proof that you have assigned for the board in its review of the police chiefs (PC) recommendation (p.7) appears to be consistent with the earlier conversations, because it gives suitable deference to the expertise of the PC. However, I was surprised to see the same standard applied to the PC (p.6) in his review of the file produced by the PC's investigators. It was my understanding that the PC was the initial decision maker, whose initial recommendations would be reviewed bv the board. If this is the case, under normal practice, he would be guided by a preponderance of the evidence standard. The investigators gathering information for the PC and generating recommendations to him would presumably be guided by the "preponderance" standard that will be applied by the PC. 2. Hearings and subpoenas. My recollection is that the powers of the board would include the authority to conduct hearings as the board saw fit, limited by state law on issues of confidentiality, and to swear witnesses in such hearings. If that is intended, the ordinance should so state to avoid later controversies on these questions. My recollection was also that the board would have the power to subpoena documents and witnesses. If intended, that power should also be stated explicitly. B. Substantive issues 1. As drafted. there are tbur matters that mav ad,,erselv affect community,' perceptions, particularly' on the part of complainants, of the independence, effectiveness, and relevance of the board. 2, The first issue concerns who may file a complaint with the board. The current draft substantially narrows the scope of the provision that ,,,,'as contained in the earlier draft. Specifically, it limits the right to file to one who is "directly affected." What concerns me is the not unlikely possibility of a situation in which an officer mistreats a citizen in the plain vie`.*,' of credible witnesses, but it turns out that the "directly affected" citizen is intimidated, runs from the scene and is unknown, or does not care to file a complaint. In this situation, it seems appropriate that at a minimum, a citizen witness with actual knowledge of what occurred should have the fight (or in legal parlance the "standing") to file a complaint. All citizens of Iowa CiW have an interest in the maintenance of appropriate police behavior, not merelv those who are the specific targets of possible police misconduct. 3. The second issue concerns the limitations imposed on the board's power to conduct a preliminary investigation before the PC issues his report to the board. The first limitation is the 6/7 super majority vote required to approve such an inquiry,. The second is the suggestion that such investigations may be limited to cases involving "serious bodily injury or death." This latter limitation is only implicit, however, because at each point that it is stated in the draft, it is qualified with the words "such as" intimating that the power is in fact broader than the two stated conditions. If the 6/7 voting requirement is retained, it would seem appropriate to delete entirely the subject matter limitation. In any event, ira subject matter limitation is retained, it would seem appropriate to expand it to include cases involving (a) the physical contact of a citizen by an officer, or (b) the use of or threat of force by an officer against a citizen, e.g.i drawing a weapon or chemical spray device. In terms of the perceived independence of the board, these two limitations on its investigatory powers may appear odd given the suggested power of the PC and the CM (page 7, first bullet) to require the board to undertake an investigation, either before or after the PC has tendered his recommendatios to the board. 4. The third, and in my judgment the most important issue raised bv the current draft, concerns the bifurcated process bv which the board is to report its finding for internal consumption (the "Confidential Report") and to the complainant (the "Public Report) ( p. 8, ). The same bifurcation is required for the CM's report (p. I 1), but the issue there is less important there because the CM's public report does not provide the basis for further possible action by the complainant, as does the public report of the board, i.e.. whether the complainant should file an appeal to the CM. 5. The issue ~n need ot-'claritication u, ith respect to the board's public report, ~s the intended subject matter or'the "detailed findings of fact concerning the complaint," which underlie the board's judgment of whether or not the complaint is "sustained as f~.ctuallv accurate." /pp. 7-8) The draft draws a distinction between these f~.ctual findings, which may be included in the public report, and findings of"misconduct" and recommendations for discipline, which may not be included in the public report. 6. It seems clear fi'om your research that the citizen may not be involved in the discipline issues. The more difficult question is whether the public findings of"['~.cC of the board mav include such judgments as whether the officer's behavior was, "excessive," "rude", or "unnecessar3.'." or whether such determinations should be considered findings of"misconduct," which you indicate must be relegated to the confidential report. 7. In my judgment, if the board's review process is to appear responsive and relevant, it is imperative that its findings of fact included in the public report to the complainant embrace determinations of issues like excessiveness and reasonableness. Moreover, without such normative characterizations in the public reports of the board, complainants will have an insufficient basis to determine whether or not their interests have been vindicated bv the board, and whether they should file an appeal to the CM 8. Consider a case in which an officer approaches a citizen suspected of a crime and forces him, at gunpoint to stand with his hands against a wall for 15 minutes, in the freezing cold, while another officer, with a warrant, searches his car. The citizen alleges these facts and complains that that the officer's use of force and violation of his freedom was excessive and unnecessary. If one took a narrow view of the board's fact finding role, it would be limited, in its public report to a finding of whether the alleged historical facts, (aside from the claim of excessiveness) actually occurred. If the board found that those historical facts were true, under the narrow conception of the board's reporting obligations, it would be required to report that the complaint was "sustained" by the evidence, without any reference to the reasonableness of the officer's use of force. Such a public report would be incorrect and misleading to both the complainant and the public, if in fact the officer had good cause to fear the defendant and a reasonable basis for believing that the ~brce actuallv used was necessary. In such a case. the boards public report would make sense onlv if it also reported its conclusions concerning both the historical facts it found and the reasonableness of the justification that was offered bv the officer to explain and defend his or her action. 9. The problem of interpretation here is that the judgment concerning whether the conduct of the officer was excessive or reasonable and ~justified might also be construed as a judgment concerning possible "misconduct" by the officer involved. It is ~br this reason that these distinctions should be clarified by Council in terms of what it wants to go in the public reports. I0. On the basis of your report on Iowa law concerning confidentiality, it would appear, under a balancing test. that Iowa law can tolerate a public report bv the board that touches on issues of reasonableness and excessiveness, so long as it did not speak to the application of specific laws and ciW policies that would provide the basis fbr a determination of'misconduct" and a justification for the imposition of discipline. 11. Also, on the issue of whether a complaint is or is not "sustained," it may be worth noting that such findings are rarely a yes or no matter. The more typical scenario is that some allegations will be accepted as true while other will be rejected. 12. Finally, on page 12 (fourth bullet) there is a reference to the public dissemination of the final decision of the PC and CM. Public confidence in the process, especially on the part of complainants, will be enhanced if a copy of this final report were also mailed to the complainant. I look forward to hearing your presentation on the 29th and the public heanng on the proposed ordinance. Pe.'RI3 ord 4 22 9 - 4 Notice of Public Discussion (~ for all Citizens CITY OF I0 W,t CITY A public discussion will be held on Tuesday, April 29, 1997, at 6:00 p.m. The City Council has scheduled a work session on the proposal to create a Police Citizens' Review Board. Following discussion by the City Attorney and the City Council, the City Council will open the floor for public comment. Anyone interested in expressing their views on the proposal should attend the meet- ing or submit written comments to the City Clerk's Office. Materials are available in the City Clerk's Of- rice. The meeting will take place in the Council Cham- bers at 410 E. Washington St., Iowa City, Iowa. legal~pcrbnpd,pm6 City of Iowa City MEMORANDUM Date: April 25, 1997 To: City Council From: City Manager Re: Safety Award - Transit Iowa City Transit has been in operation since 1971. During that time, Iowa City Transit has maintained what I believe to be an impressive accident and safety record. In 1991, Iowa City Transit was recognized by the American Public Transit Association as being one of the safest transit systems in North America. We have recently been informed that Iowa City Transit will receive the John A. Volpe Achievement Award from the American Public Transit Association next month for its outstanding safety record in 1996. Iowa City Transit operated over 600,000 miles, 50,000 hours and provided over 1.5 million rides last year and had no preventable accidents which resulted in over $1,000 in property damage. Iowa City Transit's safety record is a credit to the Mass Transit Operators and maintenance support staff's commitment to safety. tp5-1 1 70 City of Iowa City MEMORANDUM Date: To: From: Re: 1. April 24, 1997 City Council City Manager Pending Development Issues An application submitted by Ed Williams for final plat approval of William Woods Subdi- vision, a 21.38 acre, 4-1or residential subdivision located approximately 1.5 miles south- west of Iowa City. A proposal to rezone 32 aces located south of Interstate 80 and west of Forestview mobile home park from ID-RS to RM-12. This property would be served by 28 foot wide east west street connecting with Laura Drive and a 24 foot wide private street connecting with Foster Road. A rezoning from County A-l, Rural, to RS-10, Suburban Residential, and a 3-lot, 30 acre subdivision for property located on the south side of American Legion Road east of Taft Avenue in Fringe Area B. ' tp4-1 City of Iowa City ANDLI Date: April 22, 1997 To: R.J. Winkelhake, Police Chief Captain Tom Widmer, Administrative Services & Training From: Linda Newman Woito, City Attorney ~ Re: Confirmation of Training Schedule for Iowa City Police Department Concerning Legal Issues; Copies of Research and Training Materials Confirmation of Training Schedule This iE to confirm that I will present a legal update, including discussion of building searches, general Fourth Amendment law, deadly force and police civil liability, in a one-hour block of time (with time for questions) on the following dates: Thursday, Friday, Saturday and Sunday - May 29, May 30, May 31 and June 1, 1997 You will inform me of where the training will be, whether I will have a blackboard available or an overhead projector, etc. Prior to confirming this training, I strongly recommend that Capt. Widmer review the attached documents to make sure an hour (or whatever) is appropriate. Training Materials As previously forwarded to you, I attach a copy of the following written instructional materials: · My memo to the City Council entitled "Report to City Council: Police Practices and Procedures as Compared to Other Cities; Review of State and Federal Law Governing Police Procedures; Civil Liability." Note: This March 26, 1997 report to the City Council contains the law concerning building searches, which I will discuss during the "Legal Issues" training session. · Deadly force · Search and seizure law (Fourth Amendment and the Iowa Constitution) · Section 1983 Civil Constitutional Law (police civil liability) We may not need to cover all this material, and we might decide to highlight certain areas (e.g., building searches and deadly force). Let me know. Please let me know when you have final details of location, etc. planned. Attachments cc: City Manager Assistant City Manager City Council - FYI City Clerk City Attorney's Office, Staff Attorneys Inw\schedule.mmo City of Iowa City MEMORANDUM DATE: TO: FROM: RE: April 23, 1997 Mayor and City Council Marian K. Karr, City Clerk Meeting Schedule for April, May, June, July and August REVISION #9 At your meeting of March 3 the following meeting schedule was agreed to: Tuesday, April 29 - Special Work Session/PCRB - 6:00 p.m. Monday, May 5 - Regular Work Session - 7:00 p.m. Tuesday, May 6 - Regular Formal - 7:00 p.m. Monday, May 12 - Special Formal/Exec. Session (Evaluations) - 7:00 p.m. Tuesday, May 13 - Special Formal/Exec. Session (Evaluations) -7:00 p.m. Monday, May 19 - Regular Work Session - 7:00 p.m. Tuesday, May 20 - Regular Formal - 7:00 p.m. Monday, June 2 - Regular Work Session - 7:00 p.m. Tuesday, June 3 - Special Work Session (Cultural Center/Library) - 4:00-6:00 p.m. Regular Formal - 7:00 p.m. Monday, June 16 - Regular Work Session - 7:00 p.m. Tuesday, June 17 - Regular Formal - 7:00 p.m. Monday, June 30 - Regular Work Session - CANCELED Tuesday, July 1 - Regular Formal - CANCELED Monday, July 14 - Regular Work Session - 7:00 p.m. Tuesday, July 15 - Regular Formal - 7:00 p.m. Monday, July 28 - Regular Work Session - 7:00 p.m. Tuesday, July 29 - Regular Formal - 7:00 p.m. Monday, August 11 - Regular Work Session - CANCELED Tuesday, August 12 - Regular Formal- CANCELED Monday, August 25 - Regular Work Session - 7:00 p.m. Tuesday, August 26 - Regular Formal - 7:00 p.m.. Regular two week schedule resumes, All meetings are scheduled for the Council Chambers unless noted otherwise. Please mark these dates on your calendars. cc: City Manager City Attorney Department Directors cclerldschedule.doc April 23,1997 To: Steve Akins From: Chuck Schmadeke Re: Willow Creek Interceptor Sewer CITY OF IOWA CITY I met with Robert Wolf on April 9, 1997 to discuss his concerns regarding the construction and location of the Willow Creek Interceptor Sewer. I believe his concerns can be adequately addressed as we continue through the design phase of the project. We will keep Mr. Wolf, and other affected property owners, apprised of the project as design progresses. 410 EAST WASHINGTON STREET · IOWA CITY, IOWA J2240-1826 · (319) 3~i6-5000 * FAX (319) 356-~009 City of Iowa City MEMORANDUM Date: To: From: Re: April 17, 1997 Steve Arkins, City Manager Rick Fosse, City Engineer '~'~-'~ Burlington Street Bridge over Ralston Creek The Capital Improvements Program includes the replacement of the Burlington Street Bridge over Ralston Creek in FY99. This was to be a joint project with the IDOT designed to address structural problems, street capacity issues, improve sidewalks and improve its ability to convey flood waters. The IDOT has placed this project on hold because of construction related issues created by the presence of coal tar in the soils. The coal tar contamination is residue from a manufactured gas plant that operated in the area from 1910 to 1939. Based on this decision by the IDOT, the project should be moved to the out years (2003 and beyond) of our capital program. The bridge remains structurally safe, but load limits may need to be posted in the future. The EPA has started an evaluation of this site. To date, they have focused on the air quality aspects. Next they will'focus on the soils aspect which may provide some answers to the bridge construction issues. cc: Chuck Schmadeke Don Yucuis Jeff Davidson ]~. APR CITY MA~NJ~GER'S City of iowa City MEMORANDUM Date: To: From: Re: April 23, 1997 City Council Jeff Davidson, Asst. Director, Dept. of Planning and Community Development~~ Iowa River Corridor Trail south extension from Burlington Street; summary of City Council decision making At your April 21 work session you directed staff to begin design of the Iowa River Corridor Trail south of Burlington Street according to Napoleon Route #3. This route will extend south from Burlington Street along the river to Benton Street bridge, proceed under the bridge and then across the river on the south side of Benton Street, where it will proceed via Clinton Street and Kirkwood Avenue to the Iowa City Animal Shelter by Ralston Creek. It will then proceed along Ralston Creek and the Iowa City sewage treatment plant to Highway 6, under the Highway 6 bridge, and south to Napoleon Park along the east side of the river. It is our intention to have this project ready for letting this winter so that construction can be completed in FY98. Feel free to contact John Yapp or me if you have any questions. CC: Steve Atkins Chuck Schmadeke Rick Fosse Karin Franklin Jeff McClure John Yapp Cortney Daniels, Riverfront and Natural Areas Commission Casey Cook, Friends of the Iowa River Scenic Trail Area Property Owners jw/irctrail.jd City of Iowa City MEMORANDUM Date: April 23, 1997 To: City Council From: Jeff Davidson, Asst. Director, Dept. of Planning and Community Developmenl'"'~f Re: Design of alignment for the extension of First Avenue to north Dodge Street; summary of City Council decision making At your April 21 work session you directed staff to proceed with the design of the extension of First Avenue to north Dodge Street according to the "C+" alignment. The alternative ("C++") alignment was discussed but not deemed to be more favorable than the C+ alignment. We will proceed immediately with design of the street extension and new water main through this area. Our intention is to begin property acquisition this fall and have the project ready for letting this winter, so that we can begin construction as early as possible in spring of 1998. With a project of this scope we want to have as much of the construction season as possible to work with. Feel free to contact me if you have any questions. CC: Steve Atkins Chuck Schmadeke Karin Franklin Rick Fosse Property Owners: jw/firstave.jd/doc Chuck Wanniger; Iowa City Press-Citizen Dick Ferguson, Joe Pugh; ACT Jeff and Michelle Larson Mike Gatens John Clancy Gary Hamdoff Charles Eble City of Iowa City MEMORANDUM Date: April 25, 1997 To: City Manager and City Council / ,. From: Karin Franklin, Director, Re: Information Packet on Parcel 64-1a Project Attached are the questions which were distributed at the Chamber of Commerce meeting held April 16. Responsibility for answering these questions was distributed among the CenterSpace Committee members, the Library Board and staff, and the City staff. We have targeted the end of May for completion of a document or documents which address each of these questions. It is likely that the document will be in a different form from the questions on the attached sheet; however, the intent is to have the material cover all of these questions. The information materials will be ready for your June 3 work session scheduled for 4:00 p.m. in the afternoon. cc: Susan Craig Im\kf4-24.doc Frequently Asked Questions About 64=1A The Cultural Center 1. What is the total allocated space for the cultural center (not including auditorium) and how will that space be used? Follow-up? Notes: 2. Will any local arts organizations have office space in the cultural center and if they do, should they be expected to rent that space using non-public funds? Follow-up? Notes: 3. [There were several operating costs questions.] What is included in operating cost estimates? To what extent will volunteers be used to operate the center? If there are paid staff, will they be city employees? Who pays for utilities, inside/outside maintenance & repairs, insurance on displayed art, liability insurance, and promotion & marketing. Follow-up? Notes: 4. Can the cultural center generate user fees and, if so, how much? Isn't there some way this part of the facility could be self-sustaining? Follow-up? Notes: 5. Does this facility duplicate any existing or planned facility in the area? Are there components of this facility that are similar to those planned for the Iowa Children's Museum? Is there any opportunity to work together with other area facilities? Follow-up? Notes: 6. Should a poll of "non-university" community citizens be conducted to determine if there is sufficient support for a cultural center? Follow-up? Notes: 7. Could we reduce the proposed size of the cultural center to 10,000 s.f. and lease the remaining area to a private user, at least initially? That space could later be used for expansion of the center while cutting costs early on. Follow-up? Notes: The Auditorium 1. How will this facility be used and by whom? ["Are we operating under the principle, 'If they build it they will come?'? Follow-up? Notes: 2 2. How will it be managed and governed? Follow-up? Notes: 3. Is there an opportunity to get the University involved in managing the auditorium as a cost-sharing joint venture? Follow-up? Notes: 4. Why is a 500 seat auditorium facility with flyspace and balcony a better option than a large performance/exhibition space with a stage and a level floor that could be used in many additional ways and cost less to build? Follow-up? Notes: 5. Shouldn't the projected operating costs, projected income, and the underlying assumptions about the financial plan be carefully scrutinized by a reputable, independent consultant since the initial indication is that the auditorium could be a major ongoing expense for taxpayers? Follow-up? Notes: 6. Has the Community Theater Group been approached about using the proposed downtown theater instead of building a theater at the fairgrounds? Doesn't the Community Theater's plan to build its own theater at the fairgrounds create a difficult situation for gaining the necessary support for a downtown performance theater? Follow-up? Notes: 7. Are all of the other area auditoriums really "scheduled out"? Has anyone identified all current performance spaces, their usage, how often they are idle? What makes this auditorium different from others that will insure its success? Follow-up? Notes: 8. Can a credible income & expense statement for the auditorium be presented to the public for their review? Follow-up? Notes: 9. What happened to the idea of buying and restoring the Englert into a performance auditorium? Follow-up? Notes: 4 The Library Expansion & Remodeling 1. How will library accessibility problems be addressed with this plan? Will the underground spaces really be available to library users? Will users be able to drop off library materials without getting out of their car? Follow-up? Notes: 2. [There were lots of questions about branch libraries.] "Prove to me that one or even two small branch libraries will really cost the taxpayers more than this expansion and provide better, more convenient service to library users." Follow-up? Notes: 3. [The following comment summarizes an opinion I have heard repeatedly. JB] "I'm not convinced the overcrowding is as bad as they say. Go to the library lO times over one month at different times of the day. Then decide if they are really out of space. The growth in users through the turnstiles is impressive but it does not make the case for more space. Casual observation tells a different story." Follow-up? Notes: 4. How does this plan accommodate future expansion needs? Aren't we getting ourselves into the same predicament that we are in now by not planning for growth? Follow-up? Notes: 5 5. If the Library Board were told to cut $1 million out of the projected costs of the library expansion and remodeling, what would they cut? Follow-up? Notes: 6. How much increase in operating costs should be expected with this expansion and exactly how will that money be spent? Follow-up? Notes: 7. Since the expansion is adjacent to the existing parking ramp, can a way be found to walk from upper levels of the ramp into the library without going outside? Follow-up? Notes: 8. Multiple-use development should reduce the cost of adding space to the library. How much increased value does this project offer the public compared to expanding the library only? Follow-up? Notes: 9. Can you convince the public that new and emerging technologies will not reduce the space requirements of libraries? Follow-up? Notes: 6 Parking Issues 1. Doesn't this project create more need for parking while essentially only replacing what is currently there? Exactly what is the expected impact of this project on parking availability? Follow-up? Notes: 2. What is the actual premium (extra costs) of building underground parking vs. above ground parking? Wouldn't there still be costs associated with building a lower level/basement on the site? Follow-up? Notes: 3. If a private developer builds over the library, won't some of the underground parking have to be reserved for users of that space? If yes, how much and at what cost (income to the city)? Follow-up? Notes: 4. If parking revenue bonds are used to finance the underground parking, will the city be able to build other parking facilities any time soon? Follow-up? Notes: 7 5. How will tour buses be handled? Follow-up? Notes: 6. [Interesting comment] "Don't tell me about perception vs. reality when it comes to parking. Nearly everyone I talked to said parking downtown is a real problem." The Private Commercial Development 1. What is the chance that a developer could be enticed to submit a proposal prior to the bond referendum? [Many observers see this as a real plus for developing enthusiasm for the project.] Follow-up? Notes: 2. Is it possible that the upper floors would be apartments/student housing? Follow-up? Notes: 3. Would a hotel project require more of the first floor space than suggested in the original concept? If yes, can that be accommodated? Follow-up? Notes: 8 4. Would a hotel project reduce the likelihood of a hotel/conference/convention facility on block 1027 If yes, is a hotel desirable on 64-1A? Follow-up? Notes: 5. Could residents of a condo development on 64-1A be assigned reserved parking in an upper level of the Chauncy Swan ramp and provided direct access? Follow-up? Notes: 6. If the private component could be pre-arranged, could tax increment financing be used to lower the cost of the bond referendum? Follow-up? Notes: 7. What are air rights, what are they worth, and could they provide a stream of revenue to offset development or operating costs? Follow-up? Notes: 9 8. Is there a fairness issue to be concerned about when the air rights are sold or leased to a private entity? Will there be a perceived or real advantage to the private developer at the publids expense? Follow-up? Notes: Project Financing 1. [This is a frequently heard comment from chamber members.] "Dealing with the operating costs is the hardest part to understand and accept." What exactly are the expected combined operating costs and how will they be paid? Follow-up? Notes: 2. Will combining this project with a vote on a local option sales tax hurt the chances of passage? Follow-up? Notes: 3. Would the Coralville Council state in advance that.they would plan to rescind a 1 percent sales tax after one year if it passed a vote in November of this year? What impact would that have on the dollars collected by Iowa City if sales in Coralville were removed from the picture? And what are the consequences for Iowa City businesses if Coralville would pull out after one year? Follow-up? Notes: 10 4. How much could a cultural support levy raise annually and what are the chances for approval? Follow-up? Notes: 5. If a foundation is formed to raise money privately to support the cultural center and auditorium, how much can be raised? Should it be used to offset development costs, operating costs, or a combination of both? If foundation moneys are used to offset operating costs, what is the expected amount that could be generated each year? Would it help sell the project to voters if these funds were pledged prior to the referendum? Follow-up? Notes: 6. Has there been any consideration of a fund drive to help build, or at least furnish, an expanded library? Follow-up? Notes: 7. Is there a concern that with so many private fundraising projects underway, raising money locally could be an even bigger challenge than it usually is? Follow-up? Notes: 11 8. '~ key aspect of this whole project is the development of a rational, believable financial model. We need to see net cash flow projected out at least 5 years." Follow-up? Notes: Other Questions 1. Can it be shown that this proposed facility will improve the quality of life for the "majority" or area citizens? [The subtext here is that this facility will actually be used by a culturally involved minority.] 2. Can anyone convincingly place this project in the context of a comprehensive vision for the area (not just downtown IC)? 3. Is this really the best use of public funds to accomplish the goal of maintaining the vitality of Downtown Iowa City? Have we really explored all the options of what $15 to $25 million could buy for creating destinations for a commercial district? 12 City of Iowa City MEMORANDUM Date: To: From: Re: City Manager ' D~ Karin Franklin, Director, P Parcel 64-1a and Holiday Inn Expansion In a recent conversation with Mark Zovic of Larken, Inc., Mr. Zovic told me that the Holiday Inn has no interest in expanding their facility to the east to Parcel 64-1a. He indicated that he would be speaking with the owners of the property again in the middle of May and would raise the issue with them again; however, he felt there would be no change in their position. I informed him that we would be sending out a Request for Proposal (RFP) by the end of May for private development on the project site. We will send him a copy of the RFP when it is completed. From our conversation, I do not expect a response to the RFP. jw/64-1 a.kf/doc IOWA CITY HOUSING AUTHORITY MEMO ANDUM DATE: TO: FROM: SUBJECT: April 21, 1997 MAYOR AND CITY COUNCIL AGGIE GROSVENOR, HOUSING ADMINISTRATOR APPLICATION FOR MAINSTREAM HOUSING OPPORTUNITIES PERSONS WITH DISABILITIES FOR The Iowa City Housing Authority has the oportunity to apply for 100 section 8 rental vouchers for persons with disabilities. The purpose of the mainstream program is to provide rental vouchers or certificates to enable persons with disabilities to rent affordable private housing of their choice. Eligible participants are defined as: 1) A family whose head, spouse, or sole member is a person with disabilities. The term "disabled family" may include two or more persons with disabilities living together, and one or more persons with disabilities living with one or more live-in aides. A disabled family may include a person with disabilities who is elderly. 2) A person who: (a) has a disability as defined in Section 223 of the Social Security Act (42 U.S.C. 423), or (b) is determined to have a physical, mental or emotional impairment that: (i) is expected to be of long-continued and indefinite duration; (ii) substantially impedes his or her ability to live independently; and (iii) is of such a nature that such ability could be improved by more suitable housing conditions, or (c) has a developmental disability as defined in Section 102 of the Developmental Disabilities Assistance and Bill of Rights Act (42 U.S.C. 6001(5)). The term "person with disabilities" does not exclude persons who have the disease of acquired immunodeficiency syndrome (aids) or any immunodeficiency syndrome (HIV). The thirty day comment period was required to begin on April 19, 1997, in order to meet the application deadline of June 9, 1997, and was published in the Press-Citizen on April 19, 1997. Comments are requested to be in writing. Council will receive the complete application on the regular Council meeting on May 20, 1997, for review and approval. If you have any questions, please contact me at 356-5407. Cc: Steve Atkins, City Manager City of Iowa City MEMORANDUM MEMO Date: April 24, 1997 To:Steve Arkins From. Marcia Klingaman Re: Neighborhood Police Activity As of January of 1997, the neighborhood police officers have been receiving newsletters from the neighborhood associations in the areas to which they are assigned. There has been consistent attendance at neighborhood meetings by the neighborhood police officers assigned to the area. The reaction by the neighborhoods has been very positive. This opportunity to speak to a police officer about general neighborhood concerns appears to be very valuable to the neighbors as well as the police officers. It is also apparent that follow-up to some of the neighborhood requests is more expedient through this process than less personal avenues. I'm quite certain that the officers leave these meetings knowing much more about the neighborhood that they even knew existed! The officers have been responsive, interested and friendly at these meetings. I hope to see this participation continue in the future. cc: Chief Winkelhake MidAmerican ENERGY M~OAmorlcall Energy Company 'G30 Lower tvluscatlne Roao P 0 Box 1760 Iowa g'~tv. Iowa 522a,1 April 16, 1997 R. J. Winkelhake, Police Chief Iowa City Police Department Civic Center 410 E. Washington Street iowa City, IA 52240 Dear Mr. Winkelhake: Your officers have each undergone so many challenges in the past year. Despite this, they continue to provide exemplary service to our community. While I cannot (and won't) attempt to catalogue the assistance we've enjoyed from your force, a recent example caught my work force's attention. On Tuesday, April 8, a MidAmerican line crew was involved in stringing some conductor across First Avenue in Iowa City when an officer (perhaps Officer Dreckman) took the initiative to stop traffic, not only expediting the work's completion, but protecting our employees from the dangers your officers often face with wayward drivers. The officer's actions were unexpected but very much appreciated by the involved MidAmerican employees. Again I'd like to thank you and the Iowa City Police Department for your day-to-day efforts in keeping Iowa City an exceptional and safe home for us all. Best regards, William G. Stowe Manager Energy Delivery. cc: Brett Mohr 125 SUNRISE VILLAGE ~ ,.~ U~ -/, ) April 15, 1997 Jason Warren MidAmerican Energy Co. 1630 Lower Muscatine Rd. Iowa City IA. 52240 Jason, Please share this letter with the Wright Tree Service crews at your office. I am writing in regard to the article in the Iowa City Press Citizen about the pruning on Court Street. Brian Sharp the reporter who wrote the article called last Friday and asked if I would like to comment further on the memo I sent to the City Manager explaining the situation. I noted that I would be glad to answer any questions he might have, but I had no additional comments. He asked me several general questions about pruning, about the trees on court street, and about what measures would be taken to prevent this from occurring again. At least twice during our conversation I pointed out that I had already spoken with Wright Tree Service and MidAmerican supervisors. I specifically noted that'they were very cooperative and that the meetings went well. I also pointed out that we already agreed on some actions to make everyone more aware of the type of pruning we expect. I never said anything about "Poor Training" as the title of the article stated, or that I was taking anyone to task° I can only conclude that the title and tone of the article are the responsibility of the reporter. During the interview I tried to present a positive attitude in response to the reporters' questions. I felt it would illustrate that the situation was being handled in a professional and positive manner. Obviously I was wrong. Once again I am reminded that what is said in an interview is not necessarily what will be reported. I hope this will help you understand that even though I am concerned about the pruning I do not use the media as a forum to criticize people I work with. Sincerely, City Forester/Horticulturist 410 EAST WASHINGTON STREET e IOWA CITY. IOWA 52240-1826 · (319) 356.5000 ,~ FAX (319) 356.5009 LISA HANDSAKER April 24, 1997 PRESS RELEASE Contact Person: Kim Johnson, Project Coordinator (319) 356-5139 CITY OF I0 WA CITY Re: 1997 Asphalt Resurfacing Project The Asphalt Resurfacing Program is an economical means to extend the life of existing pavements and postpone the need for reconstruction. The average cost to resurface a street is about $50 per foot verses $275 per foot to reconstruct. It is also less disruptive to neighborhoods and traffic. Iowa City dedicates about $700,000 every other year for asphalt resurfacing. This years program will cost $733,000 and will include the streets listed below. Please exercise patience and caution when traveling these streets during construction. We hope your delays are kept to a minimum and that you enjoy the streets when they are finished. STREETS TO RECEIVE ASPHALT RESURFACING Melrose Avenue Highway 218 to City limits (including shoulder improvements) Dubuque Street Northbound lane, Mayflower Apts. to 200' north of Ridge Rd. Park Road Ferson to 140' west of Hutchinson Market Street Dodge St. to Gilbert St. Newton Road Elliot Drive to just east of WooIf Avenue Iowa Avenue Gilbert St. to Muscatine Ave. Washington Street Van Buren St. to Governor St. Prairie du Chien Road Dodge St. to 1502 Prairie du Chien Gilbert Street First St. thru Kirkwood Ave. McLean Street Lexington west to dead end Dodge Street Various patches in the 1100 block of North Dodge St. STREETS TO BE SEAL COATED Grove Street Conkiln St. St. Clements Slothower Road Dodge Street Court West of Beldon All North and South St. Clements South 1200' All The first locations where work will take place will be on Dubuque Street and on Market Street. Work will include milling the existing asphalt base, followed by base restoration, curb repair, and placement of a new asphalt surface. Beginning Monday, April 28, 1997 at 5:00 a.m., the northbound lanes of Dubuque Street will be closed from B'jaysville Lane to Kimball Road. The southbound lanes in this section will be opened to two way traffic. Access to properties on Dubuque Street between Kimball Road and Ridge Road will be maintained at all times and normal bus routes will continue to operate, although occasional delays are possible. Traffic on Dubuque Street will be detoured for approximately one week. Also beginning Monday, April 28, 1997, Market Street will be prepared for resurfacing from Dodge Street to Gilbert Street. While work is occurring, Market Street will be reduced to one lane of traffic and subject to occasional delays. One lane of traffic will remain open, although delays are possible. Access to businesses will be maintained. Work on Market Street will be completed in approximately two weeks. Please exercise caution and allow extra time when traveling through these areas or seek an alternate route. LISA HANDSAKER CITY OF I0 WA CITY April 21, 1997 PRESS RELEASE Contact Person: Tim Randall 330-8102 Re: Closure of Southgate Avenue Weather. permitting, on Wednesday, April 23, 1997 at 8:00 a.m., Southgate Avenue will be closed to vehicular traffic from Boyrum Street to Keokuk Street. Pavment will be. removed along the south half of Southgate and the north half will be utilized for local traffic only and business access. This closure will last approximately 5 weeks and Southgate Avenue will reopen the end of May, weather permitting. In addition, Southgate Avenue will reopen from Waterfront Drive to Boyrum Street when the above referenced section is closed. This new closure is to facilitate the installation of a sanitary sewer along Southgate Avenue in connection with the South River Corridor Sewer Project. Please note that motorists and pedestrians are to seek an alternate route and to use caution in the area during this time period. Access to area businesses will be maintained at all times. 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 ~, FAX (319) 356-5009 Public "Art, no less than philosophy or science, issues a challenge to the intellect. The great works of music, sculpture, painting, engraving, and all other forms of artistic expression engage fi~e mind, teaching lessons about order, proportion and A r t S ~'"' genius." '"'" William J. Bennett Program Proposal ArtsBusiness Partnership Committee I o w a C i t y Area Chamber of Commerce 1 9 9 7 PROPOSAL FOR A PUBLIC ARTS PROGRAM for Consideration by Local Governments in Johnson County TABLE OF CONTENTS II. Introduction and Rationale Concepts Recommended for Inclusion Funding the Purchase & Installation of Public Art Establish a Selection and Management Mechanism for Public Art C. Establish Artist Selection Guidelines Appendices Ae Costs of Selected Planned Public Projects with Sample Arts Percentages pages 2-3 pages 3-5 page 5 page 6 page 7 B. Resources Available page 8 2 PROPOSAL FOR A I)UBLIC ARTS PROGRAM for Consideration by Local Governments in Johnson County I. INTRODUCTION AND RATIONALE It is the recommendation of the Iowa City Area Chamber of Commerce Board that local governmental bodies in Johnson County consider adoption of policies/ordinances which allocate a predetermined percentage of the cost of projects funded by their governments to commission and/or acquire original art or ornamentation to be installed at the project site. It is also recom- mended that an organized mechanism be developed for commissioning, selecting, placing, main- raining and de-accessioning such art. This proposal is a list of the provisions which should, in our view, be included when an ordinance or policy is adopted by local governments. We have outlined optional approaches under each provision and indicated which option the Arts Business Partnership Committee is recommending; realizing that each governmental body may take a different approach depending on its unique drcumstances. A program like this, as required by the Iowa Code for projects supported with state funds, has been in effect since 1978. The University of Iowa is a visible example of the success of aes- thetic amenities in improving the appearance and arablance of the public buildings and open spaces of the University of Iowa. A Public Arts Program for the community is timely for our local governments to consider now based on the factors outlined below. Local governments in the Johnson County area must be pro-active in launching public ventures as contained in this proposal if this area is to continue its role as the cultural capitol of Iowa. The public interest, the goal of economic development, and the interest of enhancing the appearance of our communities would all be well-served if our local governments were to take a leadership role in establishing a Public Arts Program. Encouraging cultural and arts amenities, facilities and events contributes to the unique ambiance of the area, which draws visitors and ai& in building our local economy. The City of Iowa City and several other towns in Johnson County are about to embark on a period of intense building of public structures. Some desire to upgrade and improve their central business districts as surrounding shopping areas become more competitive. The City of Iowa City is currently trying to determine what its role should be in public support of and encouragement of the arts as it deals with requests for funding of arts festi- vals, a cultural/conference center, and a public murals proposal. Other governmental bodies are facing similar decisions as they grow. The City of Iowa City is seeking ways to improve and upgrade the Pedestrian Mall in its downtown. The City of Coralville is planning a city center project among other major building projects. The City of North Liberty has seen a flurry of pubhc building, induding construction of a beautiful community center. New schools are slated for area school districts to accommodate suburban population growth. Local businesses are seeking ways to develop unique corporate images. With a Public Arts Program as a model, private businesses will be encouraged to follow suit or become partners in these efforts. II. CONCEPTS RECOMMENDED FOR INCLUSION The governmental body could adopt a policy or ordinance governing the following four areas: A. Funding the Purchase and Installation of Public Art: allocating a percentage of the gross cost of prospective publicly-owned structures or renovation projects. 1. What should the percent be? Option A: One-half of one percent. The State of Iowa requires 1/2 of one percent of the estimated project cost of state-owned structures, not to be dimin- ished by professional fees. Funds may be accumulated or combined to complete significant projects. Local governments are not covered by this state law unless th4y use state funds in a building project. The U.S. General Services Administration budgets 1/2 of 1%. Option B: One percent. One percent of actual project cost, including professional fees, has become the norm for cities. Thus, if the project comes in over estimate, the art budget is increased accordingly. The larger percentage at the local government level reflects the necessity of putting in place an administrative mechanism (state and Federal governments usually already have one) and the smaller size of local projects. Option C: Two percent. Many European cities budget 2%. Co~rrr~ R~co~uv2qz)Ar~o~q: Option B, one percent, with provision for private contribution to each project. COMMENTS1 This amount is considered adequate but not generous by most cities which have such programs in effect. Kansas City specifies that the allocation come from funds committed from the capital construction budget unless there is agreement with a non-city funding source to dedicate a percentage of non-city funds to art, allowing the City to establish a Public Art Fund to which private donations may be made. 4 ' 2. What projects may be covered or exempted? Option A: The State of Iowa defines its coverage as: Government owned buildings (permanent structures, wholly or partially enclosed) including govern- ment offices and buildings intended for the use or accommodation of the general public or state employees; and all grounds and appurtenant structures and facilities. The state exempts maintenance sheds or buildings used solely as storage or warehouse facilities. Option B: Kansas City utilizes a broader version of The State of Iowa's definition of coverage, also including bridges, viaducts, approaches, gates, fences, benches, lamps, signs, marquees or other structures erected or to be erected upon land belonging to the governmental body. Kansas City also covers additions to an existing facility or a substantial renovation affecting either 80% of the building's floor area or involving the re placement of at least two major systems (e.g. HVAC, plumbing or electrical.) COMMITTEE R£COMM£NDATION: Option B. The broader definition. COMMENTS: We recognize that each governmental body may choose to include or exclude certain projects from the Public Arts Program. It is important that local public use features other than buildings be aesthetically improved in accord with a unified plan as they are built. These are major features in our pubhc landscape. Coverage for major renovations insures that older buildings are gradually upgraded aesthetically. It is not required that a separate piece of art be purchased unless it makes sense for that specific project. For example, the predetermined percentage for art may be used to enhance the aesthetic design of a viaduct or street lamps by hiring an artist to work with the design team from project inception. 3. How will allocated funds actually be spent? The artistic enhancement for each project will be developed to meet the unique needs of that project. Many contemporary art project concepts move well beyond the traditional sculpture and mural format. Public art can take a myriad of forms and functions--ornamental or commemorative. It may be a manhole cover, banner, paving patterns, lighting or seating. Artists consult in design of athletic facilities, building facades, kiosks, gates, fountains, signage, even play equipment. Public art may be art as place; an artist's whole garden, plaza or playground. Open spaces with unique sculpture or artist-designed elements of seating, lighting, or walkways are as important to the life of a city as a singular commemorative monument in a grand plaza. Ideally, a city has both. · 4. Should the percent be mandatory for every project that fits the definition? Option A: Yes, with the provision that private donations received may become a portion of the predetermined fund. Option B: No. The governing body shall consider spending one percent of the cost of each project on art with each project evaluated on a case by case basis. COMMITTEE R£COMM£NDArlON: Option A. COMMENTS: This option follows the precedent of the state statute. It provides a floor of public funding which can attract private funds to augment or share the cost of the project. If the allocation is not mandatory, there will be no consistent, coordi- nated public program. B. Establish a Selection and Management Mechanism for Public Art 1. What are the options for a selection and management mechanism? Option A: The governmental body would establish or designate a permanent Public Art Program Advisory Board composed of no less than eight persons knowledgeable and experienced in aesthetic matters. In addi- tion to overseeing gift acceptance, placement, maintenance and deaccessioning of public art, the Advisory Board would select an appropriate Artist Selection Panel for each new construction or rennovation project. The Artist Selection Panel should be composed of no less than eight representatives of the following nature: artists, project architects, designers, representatives from community-based visual arts organizations, a government staff related to the project site, community members living or conducting business near the project site and citizens-at4arge. The composition of the Artist Selection Commit- tee should reflect a diverse cross section of the community. Option B: The governing body would contract with an art consultant to coordi- nate the process for each separate project. This person could be paid from the percent for art fund. Option C: The governing body would hire a staff public art coordinator who would maintain a slide registry, work with pertinent city staff and, project architect to develop guidelines for each project, develop scope of the work, and recommend a selection panel for each project. COMMITT££ RECOMMENDATION: Option A. 6 Co~ME~rrs: This option provides continuity and broad expertise for a coordinated selection including gift acceptance, maintenance, and deaccessioning (disposal) pro- gram. It avoids hiring additional staff and yet still allows for a unique selection panel for each new project. The broad community and staff involvement in the selection process ensures a thorough and responsible review and selection of appropriate artwork. C. Establish Artist Selection Guidelines 1. How will artists be selected? Option A: . Only works by artists who reside in Johnson County will be chosen. Option B: Only work by artists who reside in a) Johnson County; b) Eastern Iowa; or c) Iowa will be chosen. Option C: Preference will be given to the work of artists who reside in a) Johnson County; b) Eastern Iowa; or c) Iowa. Option D: No geographic preferences or restrictions will be imposed; the best artist for the project will be sought regardless of residence. Co~s~srrrE~ R~coou~sr~vDArro~v: Option B. COntigEN'rS: Local economic development efforts would best be served by keeping local tax dollars in the community. Local governments benefit from the arts as an industry. A recent study by the Iowa Arts Council, Arts in the Iowa Economy, showed local governments in Iowa share more than $2.3 million each year in annual revenue from the arts industry. 1995 attendance at cultural events in Iowa topped the combined home and away football and basketball attendance at the state's three major universities (nearly 3 million vs. 2.4 million.) While we do not have specific local figures, we know that Johnson County is a focus of arts activities for the state, and would do well to capitalize on that ~act. Most residents of this region appreciate the vibrancy and beauty brought here by the broad spectrum of artists who reside in our community. Our community already has a well-developed exposure to nation- ally-based artists in various venues at the University of Iowa. Encouraging the use of the work of regional and Iowa-based artists will help develop and showcase our region's unique local identity and assist local artist/business persons to achieve a higher profile at the national level. 7 III. APPENDICES A. Cost of Selected Planned Public Projects with Sample Arts Percentages The following selected planned pubhc projects illustrate the amounts of the potential allocation of funds for public art. City of Iowa City: A. Iowa City Water Plant (Building and its accessories only): Estimated Construction Cost: $27,037,000 1% = $270,370; .5%---$135,185 B. Public Works Facility at the Airport: Estimated Construction Cost: $2,080,000 1%=$20,800; .5%-- $10,400. C. Mercer Park Aquatic Center expansion: Estimated Construction Cost: $1,500,000 1% = $15,000; .5%=$7,500. D. Near South Side Parking Garage: Estimated Construction Cost: $4,160,000 1%=$41,600; .5%=$20,800. Public Library: Estimated Construction Cost: $18,000,000 1% = $180,000; .5%= $90,000. Eo City of Coralville: A. Clear Creek Bridge: Estimated Construction Cost: $1,965,000 1%=$19,650; .5%=$9,825. B. Kate Wickham School Gym: Estimated Construction Cost: $300,000 1%=$3,000; .5%=$1,500. C. North Ridge Park Community Shelter (all-year): Estimated Construction Cost: $350,000 1%=$3,500; .5%=$1,750. Iowa City Community School District A. Kate Wickham Elementary School: Estimated Construction Cost: $4,500,000 1% = $45,000; .5%-- $22,500. 8 B. Resources Available 1. The Chamber's Arts/Business Partnership Committee has available these print and/ or audio visual materials, as well as others: a. Ordinance texts adopted by Kansas City and Phoenix. b. Iowa State law (Ch. 304A of the Code of Iowa). c. Going Public: a field guide to the development of art in public places, by Jeffrey Cruikshank and Pam Korza. Art Extension Service, National Endowment for the Arts, 1970. d. Public Art Works: the Arizona Models e. Video segment from a CBS Sunday Morning showing public art programs across the country The Arts/Business Partnership Committee of the Iowa City Area Chamber of Commerce has members who can be consulted as local governments develop an ordinance specific to their own situations. Nancy L. Purington Nancy Purington Studio 1706 Prairie Du Chien Road Iowa City, IA 52245 337-7865 Gwen Sheeley Parks & Reacreation/City of Coralville 1506-8th St. Coralville, IA 354-3006; 354-7614 FAX Carol Spaziani, President ARTS Iowa City 529 E. Washington St. City, IA 52240 338-6140 3. Cities which have enacted similar programs may also be consulted for information: Atlanta, Georgia Kansas City, Missouri Minneapolis, Minnesota Phoenix, Arizona Anchorage, Alaska Philadelphia, Pennsylvania Denver, Colorado Seattle, Washington Los Angeles, California New York City Broward County, Florida (Ft. Lauderdale) Sarasota County, Florida 4. Ames, Cedar Rapids, Des Moines and West Des Moines are currendy researching avenues for Public Arts Programs. 9 Center Space Task Force Iowa City Area Chamber of Commerce Proposal for Governance and Operational Funding of CenterSpace On March 19, 1997, the architectural team selected by the City will present to the City Council and Library Board members a conceptual design and usage for the last Urban Renewal parcel and existing IC Public Library. It is anticipated that the Council will raise two issues before proceeding on a plan of action for the Library and usage of the last Urban Renewal parcel. If a Cultural Center could/would coexist with a library: '~. How will the Cultural Center be governed? and; 2. How will the Cultural Center be funded? Governance It is proposed that a cultural commission be formed to include representatives from the cultural center spaces i.e. IC Public Library, Arts Iowa City, PATV & Cable 'I-V, Convention and Visitor's Bureau, and possibly other users of the multi-use sapce. This newly formed commission would recommend policy and oversee the functions and operation of the Cultural Center. The Cultural Commission would administratively function under an existing city department. Funding for the Cultural Center The cost of the cultural components of the proposed multi-use development would be financed by the passage of a bond issue which requires a public referendum. The continued operation of the Cultural Center would be financed by a combination of private and public funding. It is important to note it is our expectation that revenue derived from private fundraising and from fees generated by ticket sales, the renting of space, meetings, classes and workshops will likely not be sufficient to cover total annual operating costs. Ongoing public funding will be 'required for optimal use of the Cultural Center. By supporting a portion of the operational needs of the Cultural Center, the City of Iowa City will enhance the cultural identity of this area which we feel will contribute significantly 'to our quality of life and our economic vitality. This identity, distinct from other municipalities in the state can be a significant engine for quality economic development and tax-base growth. Private Fundraising: A 501C3 Foundation would be formed, independent of the existing CenterSpace Committee and'the Area Chamber of Commerce, to develop a fundraising plan which would include the establishment of an endowment to provide financial support on an annual basis. This endowment combined with other private fund-raising events would be the private sector's contribution to the City of Iowa City and the region to ensure that a balanced program of cultural, educational and recreational opportunities are available. Public Funding: Until the architects' conceptual design and usage for the Urban Renewal parcel and expanded/renovated library space is presented, it will be difficult to establish precise financial forecasts for ongoing operations. However, public funding can come from two distinct sources: existing revenue sources or new revenues sources generated by the City of Iowa City. Existing revenues Through strategic planning and reprioritization of existing City departmental budgets, revenues could be reallocated to pay for a portion of the annual operating costs of the Cultural Center. New revenues: The Board of Directors of the Area Chamber of Commerce has not discussed or taken a position on any of the concepts presented below. These ideas are presented for discussion Purposes only. 1. The City Council could elect to support a cultural facilities levy which would require a simple maiorib/vote on a referendum. State law allows cities to levy up to 27 cents per $1,000 assessed valuation for the operation of cultural facilities. Based on a projected taxable assessed value for FY98 of approximately $1.6 billion, this tax could generate in excess of $400,000 annually. 2. Moneys from leased or sold air rights above the Cultural Center could be used to offset operating costs. 3. Business owners in the downtown commercial district could elect to form a Self Supporting Municipal Improvement District (SSMID) and request a portion of the increased taxes be directed toward the ongoing operational funding needs of the Cultural Center. 4. A portion of a 1 percent local sales tax could be directed to fund the operations of the Cultural Center. 5. Multi-governmental collaboration could be pursued as a source of operational funding on the premise that the Cultural Center will be a resource for the entire Johnson County area in the same way the iowa City Public Library is a resource for residents who do not reside in Iowa City. The CenterSpace Committee is a task force of the Iowa City Area Chamber of Commerce. The Executive Committee of the Area Chamber approved this proposal on March 7, 1997. IOWA CITY AREA CHAMBER OF COMMERCE Rountable Discussion About 64-1A 7:00 - 8:30 PM April 16, 1997 1. Good Evening ...............................................................................................................Boyd · Introductions 2. Introductory remarks .....................................................................~ ...............Beckord · Ground Rules · Minutes & Notes 3. Project Review ...............................................................................................Franklin 4. Frequently Asked Questions About 64-1A Area Chamber Board members were asked to submit questions they have, or questions they have heard from other members, concerning the proposed multi-use development for parcel 64-1A. Attached is a categorized list of those questions. After each question is a space for indicating which group(s), organization, or individual will take responsibility for any foilsw-up work that may be requiredto answer the question. Space is aiso provided for any notes that you may want to take about the question. 5. Project & Issue Managment Timing Issues · Will a Special Support Group Be Formed? Project Support Strategy 6. Other Discussion As Time Allows Frequently Asked Questions About 64-1A The Cultural Center 1 What is the total allocated space for the cultural center/not including auditorium) and how will that space be used? Follow-up? Notes: 2. Will any local arts organizations have office space in the cultural center and if they do, should they be expected to rent that space using non-public funds? Follow-up? Notes: 3. [There were several operating costs questions.] What is included in operating cost estimates? To what extent will volunteers be used to operate the center? If there are paid staff, will they be city employees? Who pays for utilities, inside/outside maintenance & repairs, insurance on displayed art, liability insurance, and promotion & marketing. Follow-up? Notes: 4. Can the cultural center generate user fees and, if so, how much? Isn't there some way this part of the facility could be self-sustaining? Follow-up? Notes: 5. Does this facility duplicate any existing or planned facility in the area? Are there components of this facility that are similar to those planned for the Iowa Children's Museum? Is there any opportunity to work together with other area facilities? Follow-up? Notes: 6. Should a poll of "non-university" community citizens be conducted to determine if there is sufficient support for a cultural center? Follow-up? Notes: 7. Could we reduce the proposed size of the cultural center to 10,000 s.f. and lease the remaining area to a private user, at.least initially.? That space could later be used for expansion of the center while cutting costs early on. .- Followlup? Notes: The Auditorium 1. How will this facility be used and by whom? [''Are we operating under the principle, 'If they build it they will come ?"~l Follow-up? Notes: 2 2. How will it be managed and governed? Follow-up? Notes: 3. Is there an opportunity to get the University-involved in managing the auditorium as a cost-sharing joint venture? Follow-up? Notes: 4. Why is a 500 seat auditorium facility with flyspace and balcony a better option than a large performance/exhibition space with a stage and a level floor that could be used in many additional ways and cost less to build? .- Follow-up? Notes: 5. Shouldn't the projected operating costs, projected income, and the underlying assumptions about the financial plan be carefully scrutinized by a reputable, independent consultant since the initial indication is that the auditorium could be a major ongoing expense for taxpayers? Follow-up? Notes: 6. Has the Community Theater Group been approached about using the proposed downtown theater instead of building a theater at the fairgrounds? Doesn't the Community Theater's plan to build its own theater at the fairgrounds create a difficult situation for gaining the necessary support for a downtown performance theater? Follow-up? Notes: 7'. Are all of the other area auditoriums really "scheduled out"? Has anyone identified all current performance spaces, their usage, how often they are idle? What makes this auditorium different from others that will insure its success? Follow-up? Notes: 8. Can a credible income & expense statement for the auditorium be presented to the public for their ¢6view? Follow-up? Notes: 9. What happened to the idea of buying and restoring the Englert into a performance auditorium? Follow-up? Notes: The Library Expansion & Remodeli.ng 1. How will library accessibility problems be addressed with this plan? Will the underground spaces really be available to .library users? Will users be able to drop off library materials without getting out of their car? Follow-up? Notes: 2. [There were lots of questions about brahch libraries.] "Prove to me that one or even two small branch libraries will really cost the taxpayers more than this expansion and prowde better, more convenient service to library users." Follow-up? Notes: 3. [The following comment summarizes an opinion I have heard repeatedly. JB] "I'm not convinced the overcrowding is as bad as they say. Go to the library ~0 times over one month at different times of the day. Then decide if they are really out of space. The growth in users through the tumstiles is impressive but it does not make the case for more space. Casual observation tells a different story." Follow-up? Notes: 4. How does this plan accommodate future expansion needs? Aren't we getting ~ur~lv~,~ in~ th~ ~mo pr~dio~m~nt that we are in now by not pi~nnincj for growth? Follow-up? Notes: 5 5. If the Library Board were told to cut $1 million out of the projected costs of the library expansion and remodeling, what would they cut? Follow-up? Notes: 6. How much increase in operating costs should be expected with this expansion and exactly how will that money be spent?. Follow-up? Notes: 7. Since the expansion is adjacent to the existing parking ramp, can a way be found to walk from upper levels of the ramp into the library without going outside? Follow-up? Notes: 8. Multiple-use development should reduce the cost of adding space to the library. How much increased value does this project offer the public compared to expanding the library only? Follow-up? Notes: 9. Can you convince the public that new and emerging technologies will not reduce the space requirements of libraries? Follow-up? Notes: 6 Parking Issues 1. Doesn't this project create more need for parking while essentially only replacing what is currently there? Exactly what is the expected impact of this project on parking availability? Follow-up? Notes:. 2. What is the actual premium (extra costs) of building underground parking vs. above ground parking? Wouldn't there still be costs associated with building a lower level/basement on the site? Follow-up? Notes: 3. If a private developer builds over the library, won't some of the underground parking have to be reserved for users of that space? If yes, how much and at what cost (income to the city)? 'Follow-up? Notes: 4. If parking revenue bonds are used to finance the underground parking, will the city be able to build other parking facilities any time soon? Follow-up? Notes: 5. How will tour buses be handled? Follow-up? Notes: 6. [Interesting comment] "Don't tell me about perception vs. reafity when it comes to parking. Nearly everyone I talked to said parking downtown is a real problem." The Private Commercial Development 1. What is the chance that a developer could be enticed to submit a proposal prior to the bond referendum? [Many observers see this as a real plus for developing enthusiasm for the project.] - Follow-up? .Notes: 2. Is it possible that the upper floors would be apartments/student housir~g? Follow-up? Notes: 3. Would a hotel project require more of the first floor space than suggested in the original concept? If yes, can that be accommodated? Follow-up? Notes: 4. Would a hotel project reduce the likelihood of a hotel/conference/convention fa. cility on block 1027 If yes, is a hotel desirable on 64-1A? Follow-up? Notes: 5. Could residents Of a condo development on 64-1A be assigned reserved parking in an upper level of the Chauncy Swan ramp and provided direct access? Follow-up? Notes: 6. If the private component could be pre-~rranged, could tax increment financing be used to lower the cost of the bond referendum? Follow-up?. Notes: 7. What are air rights, what are they worth, and could they provide a stream of revenue to offset development or operating costs? Follow-up? Notes: 8. Is there a fairness issue to be concerned about when the air rights are sold or leased to a private entity? Will there be a perc6ived or real advantage to the private developer at the public's expense? Follow-up? Notes: Project Financing 1. [This is a frequently heard comment from chamber members.] "Dealin~l with the operating costs is the hardest part to understand and accept." What exactly are the expected combined operating costs and how will they be paid? Follow-up? Notes: 2. Will combining this project with a vote on a iocal option sales tax hurt the chances of passage? Follow-up? Notes: 3. Would the Coralville Council state in advance that they would plan to rescind a 1 percent sales tax after one year if it passed a vote in November of this year? What impact Would that have on the dollars collected by Iowa City if sales in Coralville were removed from the picture? And what are the consequences for Iowa City businesses if Coralville would pull out after one year? Follow-up? Notes: 10 4. How much could a cultural support levy raise annually and what are the chances for approval? Follow-up? Notes: 5. If a foundation is formed to raise money privately to support the cultural center and auditorium, how much can be raised? Should it be used to offset development costs, operating costs, or a combination of both? If foundation moneys are used to offset operating costs, what is the expected amount that could be generated each year? Would it help sell the project to voters if these funds were pledged prior to the referendum? Follow-up? Notes: 6. Has there been any consideration of a fund drive to help build, or at least furnish, an expanded library? Follow-up? Notes: 7. Is there a concern that with so many private fundraising projects underway, raising money locally could be an even bigger challenge than it usually is? Follow-up? Notes: 11 8. "A key aspect of this whole project is the development of a rational, believable financial model. We need to see net cash flow projected out at least 5 years." Follow-up? Notes: Other Questions 1. Can it be shown that this proposed facility will improve the quality of life for the "majority" or area citizens? [The subtext here is that this facility will actually be used by a culturally involved minority.] 2. Can anyone convincingly place this proj.ect in the context of a comprehensive ' vision for the area (not just downtown IC)? 3. Is this really the best use of public funds to accomplish the goal of maintaining the vitality of Downtown Iowa City? Have we really explored all the options of what $15 to $25 million could buy for creating destinations for a commercial district? 12 COVER STORY "How Are We Doing?" Evaluating the Performance of the Chief Administrator ' M:arga re.t s. Carls:on. icture a governing board meeting at a hectic time of year. Perhaps it is budget season and difficult funding decisions loom. Or the mem- bers are still recovering from stinging criticism hot community issue. Suddenly, someone says, 't we say last year that we were going to evaluate the manager around this time?" Other members groan in- wardly as they envision yet another series of meetings and potential conflict with other board members. One member says, "Everything seems to be going OK. Let's just go ahead and decide on a salary increase now. Is an evaluation really that important?" Yes., Evaluating the performance of the chief administrative officer--whether the title is local government manager or health director or school superintendent or social services director--is critically important. In recent years, jurisdictions increasingly have recognized the importance of a useful performance evaluation system to the overall "the by Using a. :ion 'Process: effectiveness of their organizations. They have taken steps to improve their methods of evaluating line workers, supervi- 6 MARCH 1997 sots, and department heads. But one important individual is frequently over- looked at performance evaluation time: the person who reports to the governing board. Governing boards have a respon- sibility to get on with that job. This arti- cle is designed to show how to evaluate a chief administrative officer who reports to a governing board, for simplicity called here the "manager." Ironically, the reasons that a manager may not receive a regular performance evaluation are the very reasons that an evaluation can be helpful: [] This individual is in a unique posi- tion in the organization. [] He or she serves at the pleasure of the board. [] He or she may frequently receive con- flicting messages about priorities and direction from board members. It is vital for managers to get regular, accurate feedback about whether they are meeting the expectations of the board, but it is unlikely that the organi- zation will have a useful process in place for administrators to get that informa- tion in the absence of a well-conceived performance evaluation system. Conducting an effective evaluation is hard work, but it doesn't have to be a bad experience for the board or the manager. With planning and a commit- ment to open lines of communication, chances are good that the experience will result in a new level of cooperation and understanding between manager and board and, ultimately, a more effec- tive working relationship. Common Pitfalls Both the board and the manager may ap- proach an evaluation with reluctance. Board members will be required to talk openly and honestly about the positive and negative aspects of a person's perfor- mance--a difficult task for many people. The manager must be able to receive this feedback in a nondefensive manner, even when it appears that the board is articu- lating specific performance expectations for the first time, or that the board is fo- cused on the manager's conduct in the most recent crisis, rather than his or her overall performance. Here are some common problems that boards and managers encounter when they plan for and conduct perfor- mance evaluations: [] The board evaluates the manager only when there are serious perfor- mance problems, or when all or some of the board members already have decided that they want to fire the manager. [] The board realizes it is time to deter- mine the manager's salary for the up- coming year, and it schedules a per- formance evaluation for the next meeting without discussing the for- mat or process of the evaluation. [] The discussion during the evalua- tion is unfocused, with board mem- bers disagreeing about what the manager was expected to accom- plish as well as whether the manager met expectations. [] The board excludes the manager from the evaluation discussion. [] The board evaluates only the man- ager's interactions with and behavior toward the board, even though mem- bers recognize that this may represent a relatively small portion of the man- ager's responsibilities. [] The board borrows an evaluation form from another jurisdiction or from a consultant without assuring that the form matches the needs of its own board and manager. Most of these pitfalls can be avoided by planning and conducting a system- atic process for evaluating the manager's performance. A thorough evaluation process, like the one suggested below, contains several essential components (see Figure 1). A Suggested Evaluation Process Planning the Evaluation, I. Agree on the purpose(s) of the evalua- tion. Typically, boards identify one or more of the following goals when de- scribing the purpose of an evaluation: [] To give the manager feedback on his Figure 1. Steps in Planning and Conducting an Evaluation Process Planning the Evaluation. 1. Agree on the purpose(s) of the evaluation. 2. Agree on what the board expects of the manager. 3. Agree on the frequency and timing of the evaluation. 4. Agree on who will be involved. 5. Agree on an evaluation form to be used. Conducting the Evaluation. 1. Have individual board members complete the evaluation form before the evaluation session. 2. Have the manager do a self-assessment. 3. Agree on a setting for the evaluation discussion. 4. Have the manager present during the evaluation. 5. Consider using a facilitator. 6. Allow sufficient time. 7. Include a portion during which the board evaluates its own performance. 8. Decide on the next steps, and critique the process. PUBLIC MANAGEMENT 7 or her performance and to identify areas in which improvement may be needed. [] To clarify and strengthen the rela- tionship between the manager and the board. [] To make a decision about the man- ager's salary for the upcoming year. These goals are not incompatible, and it is possible to accomplish all of these tasks at once. However, it is essen- tial that board members and the man- ager discuss and reach agreement on the purpose of the evaluation before decid- ing what the rest of the process will be. For example, a board member who thinks the main reason for doing an evaluation is to make a decision about compensation may think that a brief consultation among board members-- minus the manager--is sufficient to en- sure that no members have any major concerns about the manager's perfor- mance. This member also may ask for input from a personnel specialist who can provide information about man- agers' salaries in comparable jurisdic- tions. By contrast, a board member whose main interest is improving com- munication between the board and the manager may suggest a process that in- cludes a conversation between the board and the manager, with the manager present throughout the evaluation. A board might question whether the manager should be involved in planning the evaluation process, as the evaluation may be seen as the board's responsibil- ity, with the manager as the recipient of the evaluation. Yet most boards want to conduct an evaluation that is helpful to the manager and provides guidance for his or her future actions. Because it can be difficult for the board to anticipate fully what the manager would--or would not--find useful in an evalua- tion, it is wise to consult with the man- ager early in the planning process. For instance, the board may feel that the manager would be uncomfortable hearing board members talk about his or her performance at first hand and so may design a process that "protects" the manager from hearing any negative feedback. Although the board's motives may be good, such a design may not meet the manager's needs if the manager actually wants to be part of the discus- sion, negative comments and all. Spend- ing some time talking about the purpose of an evaluation at the beginning of the process will reduce the possibility of misunderstandings and conflicting pri- orities later on. 2. Agree on what the board expects of the manager. A job is essentially a set of ex- pectations. It is possible to assess whether or not an individual holding that job has met expectations. But an evaluation can be useful only if an earlier discussion has taken place in which the board and manager have outlined expec- tations for the manager's performance. A board and manager may discuss expecta- tions in conjunction with setting organi- zational goals for the upcoming year, perhaps as part of an annual retreat. After setting goals, the board may specify objectives for the manager that define his or her role in meeting these goals. These objectives, then, are the board's expectations concerning the manager. For example, a city council may set a goal of working with agencies and community groups to reduce drug- related crimes in the city. The council may list one or more objectives for the manager related to this goal: identifying groups and agencies that already are working to reduce drug-related crime, forming a partnership that includes members of all relevant groups, or ex- plaining new programs to the local media. If the manager needs clarifica- tion of the objectives or has some con- cerns about his or her ability to meet the board's expectations, these issues are best discussed at the time these objec- tives are set, rather than a year later, when the board wants to know why its expectations have not been met. In addition to identifying what the board wants the manager to achieve, a board typically has an interest in how the manager achieves these objectives; it expects the manager to have certain knowledge and to exhibit certain skills while performing his or her duties. Ex- pectations about the manager's knowl- edge and skills also should be articulated by the board. The board may expect the manager, for example, to have oral and written presentation skills that enable him or her to present ideas clearly and concisely to diverse groups. It also may expect the manager to be able to allocate resources in a way that ensures equitable service delivery to citizens and to be able to delegate work effectively and evaluate the performance of his or her staff. A board's expectations for the man- ager often represent a mix of general areas of knowledge and skills every man- ager should possess, as well as specific expectations based on the board's com- position, the organization's history, or special features of the city or region. Therefore, it may be helpful for the board to use an existing list of manage- rial expectations as input for its discus- sion, then to customize these expecta- tions to fit the needs of the jurisdiction. Many professional organizations--like ICMA--can supply such a list; or the board and manager may contact other communities in their area. Remember that a list of expectations for the man- ager that comes from a source outside the board is intended to begin a discus- sion of the board's expectations for the manager, not to replace this discussion. 3. Agree on the frequency and timing qt' the evaluation. The board and manager should agree on how often evaluations should be conducted (perhaps once a year) and adhere to that schedule. The timing of the evaluation also should be considered. For instance, the board max' wish to have the evaluation cycle and budget cycle coincide and to make deci- sions about the manager's compensation at such a time. Or, it may choose to con- duct the evaluation before the budget process gets under way if it feels that it would not be able to give its full atten- tion to the evaluation during the MARCH 1997 months leading up to the adoption of the budget. The board should avoid scheduling the evaluation just before or after an election. If the evaluation is held too soon after an election, new members may not have had the time they need to gather information about and form a judgment of the manager's perfor- mance. Likewise, it is not a good idea to schedule an evaluation just before an election if a change in the composition of the board is expected. 4. Agree on who will be involved. All members of the board and the manager should participate in the evaluation (more about the manager's presence at the evaluation, below). The full board's participation is necessary because all members have relevant information about the manager's perform.ance. In addition, during the planning process, the board and manager should consider whether there are other parties who have an important perspective on the manager's performance. A common problem is for the board to focus en- tirely on the manager's interactions with the board, even though the manager spends only a fraction of his or her time in direct contact with the board. Although both the board and man- ager may feel that the perceptions of staff, citizens, and others are important, they may be concerned about how these perceptions will be collected and shared. It is not a good idea for board members to go directly to staff and to poll em- ployees on their views of the managers' strengths and weaknesses. Such actions would put board members in an inap- propriate administrative role and may put staff members--including the man- ager--in an uncomfortable position. In- stead, the manager might hold "upward review sessions" with his or her staff in order to receive feedback from subordi- nates and to report general themes that came out of these sessions as part of his or her self-assessment. The goal is not to make the manager feel under attack; rather, it is to acknowb edge that many people may have relevant information about the manager's perfor- mance and that the board should not be expected to know everything about the manager's work. If the board and man- ager choose not to incorporate other sources of information in the evaluation, the board may want to consider omitting performance criteria that it feels unable to judge (such as the coaching and men- toring of subordinates). 5. Agree on an evaluation form to be used. Frequently, this is the first step that boards consider when planning an eval- uation, and they find it to be a difficult task. However, if the board already has discussed and agreed on what it expects of the manager (see Step 2), agreeing on an evaluation form becomes much eas- ier. It is simply a matter of translating expectations into performance criteria, making sure that the criteria are clear and measurable. For example, three ex- pectations in the area of"knowledge and skills necessary for local government management" may look like Figure 2. Following each criterion on the evalu- ation form is a scale ranging from "does not meet expectations" to "exceeds ex- pectations," with an option of marking "unable to rate." A board may choose to assign numbers to this scale (say, 1 through 5, with 1 corresponding to "does not meet expectations" and 5 cor- responding to "exceeds expectations"). But a numerical rating system is less use- ful in an evaluation of the manager than it is in an organization-wide evaluation of all employees, where standardized comparisons may have some value. In fact, a potential problem with using a numerical rating system is that it is easy to focus on the number as the end in it- self, rather than simply a shorthand way to express the evaluation. Thus, a board may discuss at length whether a man- ager's performance on a given dimension is a 3 or a 4, and perhaps conclude that it is a 3.5, without fully exploring what these numbers represent. Samples of evaluation forms may be Figure 2. Portion of Sample Evaluation Form Presentation Skills. The ability to understand an audience and to present an idea dearly and concisely, in an engaging way, to a group whose interests, ed- ucation, culture, ethnicity, age, etc., represent a broad spectrum of community interests and needs. 1 2 3 4 5 Does Not Meets Exceeds Unable Meet Expectations Expectations Expectations to Rate ¢iti-en Service. The ability to determine citizen needs, provide equitable ser- vice, allocate resources, deliver services or products, and evaluate results. 1 2 3 4 5 Does Not Meets Exceeds Unable Meet Expectations Expectations Expectations to Rate Delegating, The ability to assign work, clarify expectations, and define how individual performance will be measured. 2 3 4 5 Does Not Meets Exceeds Unable Meet Expectations Expectations Expectations to Rate PUBLIC MANAGEMENT 9 obtained from ICMA (contact Anthony Crowell by fax, 202/962-3500) and other professional organizations. Again, it is essential for boards and managers to tai- lor forms to meet their needs. Conducting the Evaluation. I. Have individual board members com- plete the evaluation form prior to the evaluation session. Setting aside some time for individual reflection is impor- tant preparation for the evaluation ses- sion. It reinforces the message that this is an important task, worthy of the board members' attention. Making individual assessments before beginning a group discussion also increases the likelihood that each member will form his or her own opinion without being influenced by the judgments or experiences of other members. This is not meant to imply that board members cannot change their minds as a result of group discussion; on the con- trary, members frequently change their views of a manager's performance as they hear the perspectives of other members and learn information that was not available to t~em when making their individual assessments. 2. Have the manager do a self-assess- ment. Inviting the manager to assess his or her own performance can add a helpful--and unique--perspective to the evaluation process. In most cases, the manager can simply complete the same evaluation form being used by the board. For the manager, the com- parison of the self-assessment with the assessments of others provides an op- portunity for insight into his or her own overestimation or underestima- tion of performance level as compared with the expectations of the board. For the board, hearing how the manager rates his or her own performance (and, more important, how he or she arrived at that rating) can help mem- bers gain s6me insight into whether the board and manager are communi- cating effectively. As an example, board members might rate the manager as not meeting expecta- tions in a given area because a land use study has not been completed. Upon dis- cussion with the manager, however, the board might learn that the study has been completed but not yet been pre- sented to the board. This distinction would be important because it would suggest different areas for improvement. If the manager has not completed the study, the discussion might have focused on the importance of meeting deadlines. Instead, the group could develop strate- gies for improving communication so that board members will receive infor- mation in a timely manner. 3. Agree on a setting for the evaluation discussion. The evaluation should be conducted in a setting that is private and comfortable, free from interruptions, and considered neutral by all parties. These are the same characteristics a board may look for in a retreat setting when it meets to develop a long-range plan, discuss roles and responsibilities of new board members, and the like. The idea is to set aside a time and place to address a single topic, away from the pressure of a loaded agenda. Boards frequently ask whether the manager's evaluation is defined as an open meeting. Because the board is con- sidering the performance of the man- ager--a public employee--during an evaluation, such a meeting may be held in executive session. According to the North Carolina open-meetings statute, for instance, a public body may hold an executive session to "consider the quali- fications, competence, performance, character, fitness, conditions of appoint- ment, or conditions of initial employ- ment of a public officer or employee." 4. Have the manager present during the evaluation. The above example, in which the board learns important information from the manager during the evalua- tion, illustrates the benefit of having the manager in the room, playing an active role in the evaluation. A manager pre- sent during the discussion can respond to questions from the board, ask ques- tions, and provide relevant information. Frequently, a board's first impulse L, to exclude the manager from the evalua- tion session. Some members may be re- luctant to share negative feedback in the manager's presence. Other members may fear that the evaluation will turn into an analysis of the manager's han- dling of a single incident, with the man- ager defending his or her actions. StilI others may want to shield the manager from what they perceive to be unduly harsh criticism from a few board mem- bers. These are valid concerns. However, many of the problems an- ticipated by the board stem from a lack of planning rather than from the man- ager's presence at the evaluation; conse- quently, many of these issues can be ad- dressed in earlier phases of the planning process. ,For example, a good evaluation form will help ensure that the discussion focuses on job-related behaviors rather than personal traits and will look at the previous year's performance rather than that of the previous week. Some boards choose to exclude the manager from the evaluation session and select one member to summarize the board's discussion for the manager after the evaluation has been completed. Appointing a "designated spokesperson" to communicate the board's evaluation to the manager is often frustrating for both parties. It is difficult for one person to summarize a complex discussion in an accurate and balanced way, and the spokesperson may end up overempha- sizing some points and underemphasiz- ing or eliminating others. To a manager who is seeking feedback and guidance, this one-way communication usually does not give a full picture of the board's perceptions; consequently, the manager may make future decisions that are not consistent with the board's expectations. Even with a careful planning process, board members still may have concerns about sharing negative feedback with the manager. As described in the next section, a skilled facilitator frequently can diminish these concerns by helping 10 MARCH 1997 the group discuss these issues in a con- structive way. After the board has concluded its dis- cussion of the manager's performance, it may wish to excuse the manager while it makes a decision about the manager's compensation. The manager presum- ably will receive any feedback and guid- ance from the board before the salary discussion, so his or her presence is not necessary at this point. However, the board should keep in mind that the ac- tual setting of the manager's salary may not be covered under a personnel excep- tion to an open-meetings law, and for this reason this determination should take place in an open session. 5. Consider using a facilitator. A perfor- mance evaluation is a complex task, par- ticularly when an entire group is partici- pating in the evaluation. Members may have different views of the manager's past performance or different expecta- tions for the future. Board members also may be reluctant to share negative feed- back, or they may be conceraed that their feedback will be misinterpreted. For all of these reasons, it often is helpful to use a facilitator when conduct- ing the evaluation. A facilitator can help the group by monitoring the group's process, while leaving all members free to focus on the task of the evaluation. Fa- cilitators often suggest that groups use a set of ground rules to help them accom- plish their work more effectively. The board might look to local busi- ness, civic, and academic leaders for rec- ommendations tbr qualified facilitators; or it might contact the Institute of Gov- ernment at the University of North Car- olina at Chapel Hill, or the state's associ- ation of county commissioners, league of municipalities, school board associa- tion, or similar organizations for help in this area. 6. Allow sufficient time. A useful tech- nique for the actual evaluation is a "round robin" format. Each member in turn expresses his or her judgment of the manager's performance on a given criterion, and the entire group then dis- cusses any differences among individu- als' ratings, with the goal of reaching group consensus on the manager's per- formance in this area before progressing to the next performance criterion. Even with a small board that is in general agreement about the manager's perfor- mance, this is a time-consuming pro- cess. Therefore, setting aside a full day for the evaluation session is a good idea. Although this may seem like a lot of time to devote to one issue, the conse- quences of failing to reach agreement on what the board expects of the manager can ultimately require far more time and energy. The group may wish to divide the evaluation session into two half- days, if that is more manageable (both in terms of scheduling and energy levels). 7. b~clude a portion in which the board evaluates its own performance. In theory, it is possible for a board to specify ex- pectations for the manager and then to evaluate the degree to which a manager has met these expectations. In practice, however, meeting expectations is usually a two-way street, and it is helpful for a board to examine its own functioning and how it contributes to--or hinders~ the manager's effectiveness. In one case, a board set a number of high-priority objectives for the manager to meet, after which individual board members brought new "high-priority" projects to the manager throughout the year. In this case, the board was partly responsible for the manager's failure to meet the ex- pectations initially set by the board. 8. Decide on the next steps, and critiqt,e the process. The actual evaluation of the manager's (and the board's) perfor- mance may seem like the last step in the evaluation process, but there still are a number of decisions to be made before the next evaluation cycle can begin. The board may' wish to have a separate ses- sion to make a decision about the man- ager's compensation. This is also a logi- cal time to talk about expectations and goals for the coming year, and the board may wish to set a date in the near future when it will set expectations and perfor- mance measures in preparation for the next evaluation. An important final step: Before the evaluation is concluded, all members should assess the evaluation process it- self. This self-critique helps the group look at its own process and learn from its experiences in working together. By reflecting on the task just completed, the group frequently identifies components of the process that worked well and as- pects that could have been more effec- tive. For example, it may decide that it did not clearly define the manager's role in reaching board goals before the evalu- ation and resolve to address this lack by a specified date. .~ Process, I~ot an Event As the steps described here illustrate, the evaluation of a chief administrative officer is a process, not an event. Careful planning and a commitment to com- munication between the board and the manager throughout the year will greatly facilitate the actual evaluation and increase the likelihood that it will be a valuable experience for all involved. One last word: Don't let the fear that your board has not laid the proper groundwork prevent you from getting on with the job. You will probably see some things that you would like to change after the first evaluation (and the second, and the third... ). That is what the self-critique is for. The impor- tant thing is to begin the process. Mak- ing the evaluation a regular part of the board's work is the best way to ensure its success. r~ Margaret S. Carlson is a faculty member of the Institute of Government, The Uni- versity of North Carolina at Chapel Hill, Chapel Hill, N.C. Reprinted by permission from Popular Gov- ernment published by the Institute of Govern- ment, The University of North Carolina at Chapel Hill. PUBLIC MANAGEMENT 11 Created the heaven and the earth. Qu/ckly he was faced with a class action suit for failure to file an environn~ental impact statement. He was granted a temporary permit for the project, but was stymied with the cease and desist order for the earthly part, Appearing at the he~ring, God was asked why he began his earthly project in the first place. He replied that he just liked to be crea'~ive. Then God said, "Let there be iigh~", and immediately the officials demanded to know how the light would be made. Would there Be strip mining? What about thermal pollution? God explained that the light would come from a huge ball of fire. God was granted provisional permission to make light, assuming that no smoke would result from the ball o£ £~re; that he would obtain a building permit; and to conserve energy, would turn the light off half the time. God agreed and said he would call the light "Day" and the darkness "Night". Officials replied that they were not interested in semant/cs. @od said, "Let the earth bring forth green herb and bear much seed", The EPA agreed so long as native seed was used. Then God said, "Let waters bring forth creeping creatures begetting life; mad the fowl that may fly over the earth". Officials pointed out this would require approval from the Department of Game coordinated with the Heavenly Wildlife Federation and the Audubongelic Society. Everything was O.K, until God ~aid he wanted to complete the project in Six days. Officials said it would take at least :200 days to review the application and impact statement. After that them would be a public hearing. Then there would be a 10-12 month approval period before... At thls point, God created Hell. City of Iowa City MEMORANDUM April 25, 1997 To: Stephen Atkins, City Manager From: Don Yucuis, Finance Director~)~ Re: April 23, 1997 Press Citizen article on Sales Tax may solve City Dollar Problems. I believe it is important to clarify with you some of the comments made in the April 23, 1997 article regarding Sales Tax. I believe several of my comments came across as being critical of the City Council when that was not my intent at all. The comments in the paper included: 'Council must decide and act within three years' as well as 'If the Council shuffles their feet, the City will embark on the road to bankruptcy'. It's my job to provide you with the financial information so that you and the City Council can have a basis to make an informed decision on any new initiatives that the City wishes to embark on. I believe I've done that with the most recent General Fund projections. With this information, the City has a great opportunity to evaluate how to proceed budget wise over the next several years to make certain that our financial obligations can be met. Saying the City Council must do something or implying that they are shuffling their feet on decisions is ill advised on my part. Please share this with the City Council. IOWA CITY PARK AND RECREATION DEPARTMENT News Rei~.~_~ Phone: 356-5100 FAX: 356-5487 TO: FROM: April 23, 1997 All News Media Terry Trueblo~d Director of Parks & Recreation FOR I~DIATE PUBLICATION The Iowa City Parks and Recreation Department is in the process of developing a plan to enhance and expand the trail system in Hickory Hill Park. The department is interested in receiving public input, and a meeting for this purpose is scheduled for: WEDNESDAY, APRIL 30 7:00 P.M. MEETING ROOM A ROBERT A. LEE COM/~T~NIT¥ RECREATION CENTER 220 S. GILBERT STREET The general public is invited to attend and provide input. Anyone with questions should contact Terry Trueblood, Director of Parks and Recreation, at 356-5100. To~ I0WA CITY CLERK From: Jo ~o~arky 4~28-97 9:16am p, 2 of 3 Johnson County Sally Stutsman, Chairperson Joe Bolk¢om Charles D. Duffy Jonathan Jordahl Stephen P. La¢ina BOARD OF SUPERVISORS April 29, 1997 INFORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Review of the [brmal minutes of April 22nd 3. Business from the County Engineer a) Discussion re: contract for placement of calcium chloride dust alleviation. b) Discussion re: quote received for road kill pick up in Johnson County. c) Other 4. Business from AI Monsanto re: Senior Center update. discussion Business from the County Auditor a) Discussion re: FY ~97 budget amendment requests. b) Other Business froin the County Attorney a) Discussion re: Network Administrator job description. b) Other 913 SOUTH DUBUQUE ST. P.O. BOX1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 To~ IOWA CITY CLERK From Jo Hoqark¥ 4-28-97 9~16am p, 3 of 3 Agenda 4-29-97 Page 2 7. Business from the Board of Supervisors a) Discussion re: County. (Commercial package including auto, property, umbrella, and etc.) b) Discussion re: long distance telephone rates with MCI. c) Discussion re: amendment of fireworks permit ordinance. d) Update/discussion ofmid-managemem salaries. e) Update/discussion of strategic planning project. f) Reports .... g) Other agent of record for insurance purposes for Johnson liability, 8. Discussion from the public 9. Recess ADDITIONAL MEETINGS May 12, 1997 at 8:30 a.m. Work Session, re: responsibilities. Human Resource May 20, 2:00 p.m. Department Head meeting. May 28, 1997 at 6:30 p.m. Joint meeting with area town councilors and board. June 12, 2:00 p.m. Joint meeting with Muscatine county re: road vacation on Johnson/Muscatine County Line. ( Lone Tree City Hall). PCRB Background -Where We Have Been Common themes - City Council Discussions (September-December 1996) Mediation available Simple complaint process Thorough investigation into citizen complaints PCRB: reviews police investigation of citizen complaint comments on investigation (eg. accurate?) review police practices, policies and procedures and reports to City Council at least annually keeps central registry of all complaints, disposition Board composition - diverse; 7 members April 29, 1997 PCRB Streamlined Legal issues have required us to add to Board's duties: Board must hold hearings if Police Chief investigation into complaint is critical of police officer's conduct, as required by constitutional protections afforded public employees by U.S. Supreme Court. "Hearings" can be informal and NEED NOT be legalistic, so that officer has chance to tell officer's side of stow, and the citizens have a similar chance to tell their stow Ways to avoid pitfalls, by deleting from Board's duties: Ability to review police internal affairs, personnel records or discipline. Can still suggest discipline, but no access to personnel records. Board will have to wait until process completed (discipline imposed), and will get only what information regarding discipline given to public. Inw/pcrb/issues April 29, 1997 Police Citizen Review Board ("PCRB") Flow Chart for Processing Complaints [Complaint can be "filed" by Citizen, City Manager, City Council, Police Chief, Board] Stage 1 Complaint to Board Stage 2 Stage 3 Police Department investigation Police Chiefs Public Report to Board on Complaint Investigation: Complaint "Sustained" or "Not Sustained" [Does not include police internal affairs investigation into police misconduct and disciplinary matters] (45 days) Stage 4 cc: Police Officer Citizen City Manager Board Review Stage 5 Review without hearin~ If Chiefs Public Report on complaint investigation not critical of officer's conduct, Board can review on record without hearing. Review with hearin~ (informal, not legalistic) If Police Chief Report is critical of officer's conduct, Board must hold hearing and give notice to citizen and police officer both can appear and tell Board their side of story. Board may request additional investigation by ~ police (internal) - Board themselves - independent (external) Board may suggest discipline, but are not required to do so. Board may suggest changes in police practices or procedures regarding particular incident. Board Public Report on Citizen Complaint to City Council (45 days) cc: Citizen/Complainant Police Officer Police Chief City Manager AFTER Police Dept Internal Affairs Investigation completed and if discipline imposed, Internal Affairs Report MAY be available for public inspection; but only upon review by City Manager and City Attorney and as permitted by Iowa law. Revised Imv \ pcrc \ fiow2.cht 4/29/97 CITY COUNCIL'S GOALS AND GUIDING PRINCIPLES FOR ESTABLISHING POLICE CITIZEN REVIEW BOARD ("PCRB" OR "BOARD") The City Council desires to assure itself, as well as the community that investigations into claims of inappropriate conduct by sworn police officers will be fair, thorough, accurate, and that an annual reporting system will give the City Council sufficient information to assess the overall performance of the Iowa City Police Department. One method of achieving this goal is to establish a Police Citizen's Review Board ("PCRB" or "Board"), which will 1. Oversee a monitoring system for tracking receipt of complaints lodged against sworn police officers; 2. Monitor police investigations into the complaints by a Board review of the police investigation; 3. Hold a hearing if the Chief's or the Board's findings on the com- plaint are critical of the police officer, and listen to both the police officer's and the complainants' version of the story; 4. Issue a final Public Report on'the complaints to the City Council, finding complaint "sustained" - meaning facts are true and con- duct inappropriate, or "not sustained", meaning conduct appropriate. used in any other legal No findings in the Board's Report shall be proceeding. The Board shall only review the conduct of sworn police officers and may only act in civil capacity (not criminal). The Board is not intended to be a court of law, a tort claim process or other litigation process, and shall not preclude a citizen from filing a claim or a lawsuit against the City. A complaint may be filed by any person, including a citizen, the City Manager, the City Council, or the Board itself. In order to assure that citizens feel confident in the complaint process, it is the Council's intention that receipt of complaints be by a neutral or non-police City staff at a neutral location, and that mediation be available to citizen and officer(s) at any time during the process. The Board shall not interfere with or diminish the legal rights of sworn police officers, including those rights protected under the union con- tract, Civil Service Commission, and state and federal law. -2- The Council finds that internal accountability within the Police Depart- ment is a valid legislative purpose, and one method of accomplishing such internal accountability is to have the police do their own investi- gations into claims of inappropriate police conduct. Investigation of all complaints will be a mandatory duty of the Police Chief, with a report of the complaint investigation given to the Board. [However, internal affairs investigations will continue to be carried out by the Police Chief as a personnel matter concerning discipline and shall remain confidential until the Police Chief and the City Manager find the officer's actions constitute misconduct and discipline is im- posed by the Police Chief or City Manager. At this stage, the internal affairs investigation MAY become a public record for release by the City Manager and City Attorney.] -3- The City Council desires external accountability for the actions of its Police Department, and one method of assuring this external account- ability is to require all citizen complaint investigations be reviewed by the Board. This process is intended to assure the public that claims of inappropriate conduct in the Department will be investigated and handled in a timely manner, and also assure that individual sworn police officers' actions will be subject to review as part of the overall performance of the Police Department. The vast majority of the complaints will be investigated by the Police Department, with review of all investigations by the Board. In those rare cases where the Board finds, upon an extraordinary vote of 6/7 and for good cause shown such as where death or serious bodily injury results from the conduct of a sworn police officer, the Board may exercise its limited authority to participate in the original investigation' process. -4- The Board shall have oversight authority to review police practices, procedures, and written policies, from time to time, and report same to the City Council. External accountability will further be provided by the Board's mainte- nance of a central registry of all complaints. The Board shall provide an annual report to the City Council, which shall be public and shall set forth the general types and numbers of complaints, how they were disposed of, demographic information, and recommendations as to how the Police Department may improve its community relations or be more responsive to community needs. pcrb\goals.wp5 -5- Narrative Explaining "Streamlined" Police Citizen Review Board ("PCRB") Flow Chart In light of remaining legal issues, one City Council option: streamline the proposed PCRB complaint process to give direct advice to the Police Chief on how to deal with a particular personnel matter (namely whether the officer has acted in a way to warrant discipline), and leave personnel matters to be handled by the Police Chief, including discipline. This streamlining will avoid most of the major pitfalls. Stage of the Process Stage 1: Complaint to Board New, Current, or Clarify Current Provision The PCRB will still receive all citizen complaints in neutral location. Current Board will still refer the vast majority of complaints to the police department and Police Chief for initial investigation. Clarify Definition of "complaint" is a claim lodged by any "person," including a complaint filed by the Board (on a 4/7 vote), as well as one filed by the City Council, Police Chief, or City Manager. Stage 2: Police Investigation of Complaint Current The police department will receive all complaints and perform investigation of all complaints. Stage of the Process New, Current, or Clarification New Provision Police department inquiry into officer misconduct and disciplinary matters NOT part of PCRB complaint process. Clarify/New Add: "Nothing in this PCRB process shall prevent the Police Chief from taking disciplinary action prior to the Board's review or Board's report to City Council." Stage 3: Police Chief Public Report on Complaint Investigation Clarify/New Police Chief will give Public Report on the investigation of the complaint to the PCRB (hopefully within 45 days). New The Board will only receive the Police Chief's "Public Report," which will be a report on the factual allegations contained in the complaint, and will contain a summary of facts and conclusions concerning the complaint, and whether the complain[ is "sustained" as accurate or found "unsustained" as not accurate. Explanation: If a complaint is received claiming a police officer used excessive and unreasonable force, such as five baton blows 2 Stage New, Current, or of the Process Clarification Provision to the knee or lower back area, the police department will investigate and if the alleged facts are accurate, the Police Chief Public Report will find that the complaint is "sustained." This means that the Police Chief's Public Report concluding the complaint is "sustained" is a finding that the police officer acted inappropriately by wielding "x" number of hits at the complainant's knee or lower back area, and that the complainant did not resist. In other words, the Board will prepare a factual rendition of the investigation into the complaint, without any legal rendering of "fault" or "police malpractice." Clarified A copy of the Police Chief's Public Report on the complaint investigation only goes to the Board, the police officer, the citizen, and the City Manager. [Any internal affairs/discipline report goes to City Manager and City Attorney.] Stage 4: Board Review of Chief's Report New 3 Board review without hearing. If the Police Chief's Public Report on investigation into the complaint is not critical of the officer's conduct, the Board can review the Police Chief's Report on the record (meaning no hearing is required Stage New, Current, or of the Process Clarification Provision under law). The Board still may request the police to do additional investigation (or internal investigation). Board review with hearin.q. If the Police Chief's Public Report is critical of the police officer's conduct, the Board must offer a "name-clearing hearing" to the police officer, and give notice of such hearing to both the citizen and the police officer that they may both appear before the Board and be heard. [For explanation of this law, see p. 11. This "hearin9" can be very informal, and need not be "le9alistic."] New Whether the hearing on the complaint investigation is an "open hearing" will have to be decided by the Board on a case-by-case basis -- in light of any common law privacy, and/or defamation ri.qhts enioyed by either the citizen or the police officer, or both. Current Board may still request additional investigation by: Police/internal investigation Board themselves Independent/external investigators 4 Stage of the Process New, Current, or Clarification Provision New The Board may (but is not required to) comment on suggested discipline. but such comment is only advisory to the City Manager, City Council, and Police Chief. Any Board comments on discipline are designed to give the City Council an indication of the Police Department's performance as a whole. Stage 5: Board Public Report New The Board will issue a "public report on findings" concerning the investigation into the complaint, namely whether the complaint is "sustained" or "not sustained." For example, if the Police Chief finds that the officer did not use vulgar language and was not rude to a citizen, but the Board finds otherwise, namely that the police officer did use vulgar language and was rude and acted inappropriately, the Board would find the complaint "sustained" -- regardless of the Police Chief's findings. The Board's report to the City Council would note this discrepancy, explaining the Board's reasons to the City Council. Clarify/Current The Board's Public Report to the City Council on the citizen complaint would (hopefully) be completed within 45 days from receipt of the 5 Stage New, Current, or of the Process Clarification Provision Police Chief's Report, with copies to citizen, police officer, Police Chief, and City Manager. New Add language: "No findings of the PCRB Board shall be used in any other proceedings, nor shall any findings concerning complaint investigations be deemed admissions against interest involving any party in any other proceedings. New The Board may wait for the Police Chief to proceed with the Chief's own internal investigation including discipline before commenting in Board Report to the City Council. New/Clarify While the Board may comment on what the Board believes to be appropriate discipline, the Board has no authority over discipline -- other than simply to report on the "big picture" to the City Council, the City Manager, and the Police Chief. New Once the Board has forwarded their Public Report to the City Council, the process is complete. 6 Why Streamlined PCRB Complaint Process is Still Viable and Responsible to Community Needs 1. In terms of Iowa City's home rule authority, the City Council is, I believe, authorized to set certain guidelines for an independently established police citizen review board, to review the Police Chief's investigation into complaints, and to request or perform additional investigation into those factual complaints -- and to make an ultimate finding of whether the allegations are "sustained as true" or "not sustained." Thus, while the PCRB will not have direct input into personnel or disciplinary matters by giving direct advice to the Police Chief on how to manage personnel problems or give specific advice on how to handle a particular police officer's performance, nonetheless the PCRB will be giving overall advice to the City Council and City Manager (and to the Police Chief) on how the system is reacting to citizen complaints. 2. The Board will still provide the community, as well as the City Council, with a "checks and balances" review of how the Police Department "polices and monitors itself," and at the same time provide an external review of the overall Police Department's performance as a whole. This "checks and balances" Board review will certainly indicate "red flags" to the City Manager, the Police Chief, and the City Council as to certain "problem areas." 3. The streamlined Police Review Board will still be able to have knowledge and comment on certain allegations concerning a particular police officer's conduct concerning a particular incident, or a series of incidents, and the Board may comment on the discipline - even though the Board has no jurisdiction or authority over discipline. This provision will give the Board some "independent review" of the Police Department without getting involved in the detail of personnel records and confidentiality problems surrounding evaluation and discipline. 7 4. The Board will be providing these Public Reports on factual allegations of complaints to the City Council, but yet will be removed from the political process - and thereby be more independent than the Police Chief. 5. PCRB powers which remain unchanged: The PCRB will still have the following duties and powers under the "streamlined PCRB process" to deal with complaints as follows: - Receive all complaints and either forward the complaint to the Police Chief, or on a six out of seven vote, do their own investigation. Report on police practices, procedures, and policies (not targeted against specific officers) and in general and from time-to-time report the findings to the City Council, together with recommended changes, Board must adopt procedural rules and bylaws by which to govern their affairs, and the City Council will still approve such rules and bylaws. The Board will still receive training in police procedures, state, local and federal laws dealing with police conduct, and also dealing with Iowa's employment laws, and open meetings and public records laws, as well as constitutional due process requirements. The Board will still maintain a central registry, collect data and do annual reports to the City Council as to number, nature and disposition of complaints, findings of complaints as being "sustained" or "not sustained" and type of complaint. The Board will still be able to decide (simple majority vote) to do additional or supplemental investigation of a complaint (over and above the Police Department or in addition to the Police Department). The Board will still be able to request police help or participation in performing an investigation, but the Board may only participate in an investigation at Stage 1 on an extraordinary majority vote of 6/7 and for good cause shown, such as where serious bodily injury or death occurs as a result of an Iowa City Police Officer's conduct. The Board will continue to only have limited advisory authority over a police officer's conduct, and such advice is aimed largely at the City Council's oversight over law enforcement in the community. Only the Police Chief or the City Manager may impose discipline under Iowa law. The police officer's rights are preserved under this entire PCRB process, and the Board may not w,aive any of the police officer's rights under state, local or federal law. Once discipline is imposed, the police officer may file a grievance with the union (eg. reprimand), or may file .an appeal with the Iowa City Civil Service Commission (for suspension, demotion or discharge). After conclusion of the Police Chief's internal affairs investigation into police officer misconduct and imposition of discipline, such information may be made available to the Board -- but only after review by the City Manager and City Attorney for release as a public record and as permitted by law. 9 NOTE TO HEARING REQUIREMENT, STAGE 4; BOARD REVIEW OF CHIEF'S REPORT: This "name-clearing hearing" is required under constitutional law dealing with procedural due process and "liberty interests," where a person's good name, reputation, honor, or integrity are at stake. In such case, the employee must be given an opportunity to clear their name m especially where there is some stigma attached to any factual allegations made concerning their conduct (Board of Re.qents of State Colle.qes v. Roth, 1972 U.S. Supreme Court case). Based on this law, if the Police Chief's investigation into the citizen complaint and the Police Chief's Report to the Board is critical of the police officer's conduct, then the Board is obligated under constitutional due process law to give. the officer a hearing during this process. This hearing maybe informal and need not be overly "legalistic," but must give the officer an opportunity to tell their side of the story. Notice of such informal hearing must be given to police office~, and should also be given to citizen. Inw/pcrb/narrativ.wp5 10 Sample City-Wide Ombudsperson Office of Municipal Investigation of Cincinnati §13. Office of Municipal Investigation of Cincinnati There is hereby established an office of municipal investigation of Cincinnati (OMIC) to be administered by a chief investigator, appointed by and subject to the control and supervision of the city manager. The OMIC shall have such assistants and staff as may be authorized by the city manager. (c) Powers and duties. (1) The OMIC shall have the responsibility and power to investigate and inquire into any serious misconduct of any city employee or other person who contracts in writing with the city and may review the process and decision of various departmental investigations upon request of the complainant. The OMIC shall immediately commence and conduct an investigation into any shots fired. The OMIC chief investigator, when authorized by the city manager (or the council if the city manager is the object of an investigation) may request assistance from other city departments and/or outside consultants to aid such investigations. Inw/pcrb/ombuds 4/97 CITY OF IOWA CITY CITY COUNCIL INFORMATION PACKET April 29, 1997 IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 Letter from Mayor to Joe Murphy: Stage in City Plaza Memorandum from City Manager: Memorandum from City Manager: Memorandum from City Manager: Memorandum from City Manager: Memorandum from City Manager: Transit Route Study Memorandum from City Manager: Furniture Project - DVIP Memorandum from City Manager to Department Directors: Program within the Civic Center Press-Citizen - Financial Analysis Police Physical Fitness Program My Schedule Meter Feeding Policies New Recycling Memorandum from Parks and Recreation Program Supervisor to City Manager: Market Music Note from Linda White to Police Chief: Police Letter from City Manager to Barbara Ringwalt: Oakland Cemetery Letter from Dale Shires to Jim Jacobson (Gazette): Creek Minutes: Joint Meeting of the Johnson County Board of Supervisors, Iowa City City Council, and Iowa City Community School Board, April 2, '1997 Agenda: Council on Disability Rights and Education May 6, '1997 Meeting Sample Performance Evaluations from ICMA Memo from David Baldus regarding PCRB ordinance. 1'70 /70.5 Information from Council Member Norton & Baker regarding PCRB Process,l'~(~. April 25, 1997 Joe Murphy c/o Bremers 120 E. Washington St. Iowa City, IA 52240 CITY OF I0 WA CITY Dear Joe: The City Council discussed your proposal at our meeting last night. We agreed that a stage and electrical wiring for the Friday Night Concerts are good ideas. However, we do not plan to allocate any funds in addition to the $5,000 already in our budget. I'm sure you have heard that we plan to refurbish or replace a lot of the City Plaza furniture, plantings, etc., as we work on a better atmosphere. The amenities requested by the Friday Night Concert organization will be considered as we develop that plan. If the Concert organization decides to spend our donation or others for a stage,we can offer permission to put a temporary stage on the City Plaza during the evening of a concert. If you can find a nearby storage location, this would work well. Or else, you might ask a rental company to donate the use of a stage. Also, if you hire a licensed electrician to move the wiring that you desire, we can provide City permission and supervision to allow this work. Best wishes for a wonderful Friday Concert season in 1997. Sincerely, Naomi J. Novick Mayor cc: City Council tp3-1nn,doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 a (319) 356-$000 · FAX (319) 356-5009 City of Iowa City MEMORANDUM Date: To: From: Re: April 28, 1997 City Council City Manager Press-Citizen w Financial Analysis On Wednesday, April 30, I will meet with the Press-Citizen editorial board to discuss our recent financial analysis report. They are interested in editorial positions, but after I spoke with them by telephone, it was apparent a more detailed discussion was necessary. We'll see. jw/pressctz.sa/doc City of Iowa City MEMORANDUM Date: To: From: Re: April 28, 1997 City Council City Manager Police Physical Fitness Program We have recently initiated an expanded effort to encourage physical fitness among our police officers. An internal task force of officers has been created in order to assess an improved fitness program. Generally speaking the issue has been well received by our officers. Mission statements, goals and objectives are being prepared and we would expect the officer task force to design the program, as well as recommendations on testing and standards. We look forward to expanding where ever practical our efforts to provide for a fit and healthy work force. cc: R.J. Winkelhake Sylvia Mejia Im\sa4-25,doc City of Iowa City MEMORANDUM Date: April 28, 1997 To: City Council From: City Manager Re: My Schedule I plan on being out of the office on the following dates: 1. Week of July 7 (return to work July 14) 2. July 30 - August 1 (possible) 3. Week of September 15 (return September 22) jw/schedule.sa/doc City of Iowa City MEMORANDUM Date: April 28, 1997 To: City Council From: City Manager Re: "Meter Feeding" Policies Bill Dollman, our Parking Manager, contacted a few cities in Iowa with regards to any policy or ordinances they might have on "meter feeding." Findings are as follows: Cedar Rapids: They are just now beginning a trial policy whereby parkers may park for two hours and after that time limit they will be issued an "overtime" ticket. Des Moines: They have an ordinance for "overtime" parking. The ordinance is similar to Iowa City's in that tires are chalked and if the vehicle remains parked after two hours they will be issued a ticket for "overtime" parking. Davenport: They have an ordinance as well for "exceeding duration" violations. Davenport, however, can only issue tickets at four hour intervals, unlike our ordinance which allows for ticketing once per hour. Dubuque: The City of Dubuque has a policy which allows for a vehicle to park for two hours. They indicated that they really don't enforce this policy. The most tickets they can issue per day is two. jw/meterfee,sa/doc City of Iowa City MEMORANDUM Date: April 27, 1997 To: City Council From: City Manager Re: Transit Route Study During an update report to me, Joe Fowler informed me that he has planned a meeting with Dave Ricketts, Michael Finnegan and Philip Jones with the University as soon as Dave Ricketts returns from vacation. Joe indicated they will be discussing the possibility of CAMBUS taking over the Hawkeye Apartments service in the very near future. If so, this would make a major change in the Transit Route Study. Joe would rather present the Study after a decision has been made concerning Hawkeye Apartments, a very important route in our system. I informed him to await University decision/direction before concluding the route study. Im\sa4-27.doc City of iowa City MEMORANDU VI Date: April 28, 1997 To: City Council From: City Manager Re: Furniture Project - DVIP As in the past, we have continued our support, through landfill budgets, for the Furniture Project. This project is sponsored by DVIP. The project has recycled 33.8 tons (20 more tons than FY96) of furniture and appliances this fiscal year. The project has distributed 673 items, including beds, couches, dressers, and appliances (up 68% from FY96) to families moving to their own housing. With our support, the Furniture Project provides a 3/4 time position which they hope to expand to full time. DVIP is committed to all other expenses related to the furniture project, including gas, vehicle upkeep, supplies, and equipment relating to the furniture project. The cost to the landfill budget is $15,600 and is a routine budget item. jw/furnitur.sa/doc City of Iowa City MEMORANDUM TO: FROM: DATE: RE: Department Heads City Manager April 28, 1997 New Recycling Program within the Civic Center In an effort to increase employee participation and streamline collection procedures for recycling, the TEAM Committee has recommended that maintenance staff collect mixed paper under each desk, alternating trash collection. This effort will begin Tuesday, May 6 in the Civic Center. A summary of the program is as follows: The City is providing a blue, under-the-desk container for mixed paper (white and colored). Staples and window envelopes are acceptable on mixed paper. A side attachment is available to collect newsprint or magazines. Contents in the side attachment (magazines and/or newsprint) are the responsibility of the employee. A collection closet is located in the hallway past Jim Gulland's office (near the breakroom) to place magazines and newsprint. · ' Each Tuesday and Thursday, Government Buildings personnel will collect the mixed paper under each desk. · Trash collection will occur at each desk Monday, Wednesday, and Friday. · Trash collection will occur in the restrooms and common areas daily. Please instruct employees to pick-up recycle containers on Wednesday, April 30 from Judy Mills in the Print Shop. Brad Neumann is reviewing recycling procedures in outlying buildings. I would like to thank Brad, Terry Trueblood, and Judy Mills for their effort on this project. recrea iox division Steve Arkins, City Manager frOI~l: C~arroll Program Supervisor Joyce , Market Music d at e ~A~r~il 28, 1997 Just a quick update on musicians that have scheduled to play at Wednesday Farmer's Markets to date. It appears we will be able to schedule music for all Wednesdays. The Press citizen article of April 24, 1997 has drawn six calls to date from interested musicians, and the word is finally getting around otherwise as well. May 7 May 14 May 21 May 28 June 4 11 18 25 July 2 9' 16 Aug.13 Sept.10 Sept.24 Raymundo nosales & Tom Nothnagle Latin-American Flamingo Mike Haverkamp - folk Keith Haworth - guitar & dulcimer Mac & Scotty - music for kids J. Knight - folk, original Terry Hale - percussion Scotty Hayward - miscellaneous Deb Singer & friends - classical guitar Dia Sky - children's "social" Brother's Keeper - acoustic guitar duo, all original McCain & Horn - flute duets Mike Haverkamp -folk Dia Sky - children's McCain & Horn - Flute Duets I'll keep you posted. concerns. Let me know if there are any questions or cc: ~Terry Trueblood, Director, Parks & Recreation Michael Moran, Superintendent of Recreation city of iowa city 4/18/97 Chief Jermaine LNU called this morning to state she made a 911 call to the ICPD last night regarding a disturbance in the parking lot near her apartment (97020059). The dispatchers were very pleasant and helpful and the officers arrived within minutes. She is originally from Los Angeles and was extremely impressed with the manner in which she was treated and the quick response of the officers. Jermaine stated she never would have received this type of treatment in Los Angeles and wanted you to know how much she appreciated the response. Linda ~ "7 "'""-'~ 0 ~l k..~._.'-'~ April 28, 1997 Ms. Barbara Ringwalt 20 North Dodge, Apt. 1 Iowa City, Iowa 52240 CITY OF I0 WA CITY Dear Ms. Ringwalt: I have taken the liberty of responding to your recent letter to the City Council. In that letter you express your concern for Hickory Hill Park and, in particular, possible expansion of Oakland Cemetery. The City Council has not, as of this date, made a formal decision on the use of any of the adjacent Hickory Hill Park land for cemetery purposes. We have engaged an engineering firm to review the various options. As I am sure you are aware, there is a variety of opinions about the use what is currently Hickory Hill Park for any expansion of the cemetery. Historically, the land that is now Hickory Hill Park, or that portion which is adjacent to the cemetery, was purchased many years ago for cemetery purposes. Over time the public has grown accustomed to this land being used for park land. At this time I cannot give you any specific direction as to what the City Council might decide other than to assure you that your letter was directed to their attention as well as all correspondence associated with this issue. Thank you for taking the time to write. Sincerely, City Manager cc: Terry Trueblood jw/ringwalt.sa/doc 410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1926 · (319) 356-5000 · FAX (319) 356-5009 1706 Dale Shires 3229 Friendship St. Iowa City, IA 52245 319-338-0921 Date: April 22, 1997 To: Jim Jacobson, Gazette Johnson County Bureau From: Dale Shires ~t~ ~ Copies: Jeff McClure, City Council, Jim Lehman The views I have regarding the City responsibility were muddied in the "Troublesome creeks" article in the April 20 dOHN$Oiq COUNTY TODAY. The City clearly has some responsibility. Problems have arisen from its prior work on the creek and upstream development. Also, my understanding of hydrology suggests the increased meandering nature of the creek can relate to its increased fall (streams meander to reduce rate of fall). Sediment reduced the depth of the creek on our property, both increasing the fall to the outlet tube and decreasing its capacity. Much of this sediment is sand from the sanding of the streets. Some comes from the developments upstream. Both arise from City actions. The quote that we residents "...might be doing more ourselves..." should have remained within the context, that we have been awaiting the outcome of discussions for many years by City officials concerning plans for City action. We assumed investment in individual efforts might be replaced by an alternate City plan. Also, I indicated that individual actions by one property owner can be detrimental to other owners. I gave as an example the installation of railroad ties on the creek bank by a previous owner of 3228 Shamrock (Lon Drake) which resulted in forcing the creek further into the yards of 3225 and 3229 Friendship. I did not realize it at the time, but he actually installed the ties on 3225 and 3229 Friendship property. I tried to stress that a coordinated plan makes more sense than individual action. Perhaps no one plan can meet the desires of all adjacent property owners. However, I do thin~the City should assist with returning the creek to depth and path from when the adjacent lots were platted. MINUTES OF THE JOINT MEETING OF THE JOHNSON COUNTY BOARD OF SUPERVISORS, IOWA CITY CITY COUNCIL AND IOWA CITY COMMUNITY SCHOOL BOARD: APRIL 2, 1997 TABLE OF CONTENTS Page Introductions ................................................................................................................................2 Iowa City Willow Creek Sewer Interceptor Project and Southwest Area Economic Development .........................................................................................................................2 Update on Iowa City Airport Master Plan ....................................................................................6 Update on SEATS Computer Reports and Paratransit Contract Negotiations between Iowa City and Johnson County .......................................................................................................7 Planning and Coordination Strategy for School Sites ....................................................................8 Parking and Status for the Johnson County Senior Dining Program at the Senior Center ..............15 Update on Share the Road Program ............................................................................................20 Proposal for Regional Quality in Government Network ...............................................................21 Tax Increment Financing Districts ..............................................................................................21 Update on Johnson County Human Services Decategorization Project and Innovation Zone .........26 Conference on Complying with the Americans with Disabilities Act ............................................27 Proposal to Schedule an Emergency Preparedness Program ........................................................27 Update on Safe Schools/Safe Communities Juvenile Crime Prevention Conference ......................29 Update on Telecommunications Act of 1996 ...............................................................................31 Update on Funding for Senior Center Contract ...........................................................................34 Proposal to Utilize Local Option Sales Tax to Fund School Construction and Maintenance .........34 Scheduling a Future Joint Meeting ..............................................................................................35 Johnson County Board of Supervisors Vice-Chairperson Joe Bolkcom called the Joint Meeting of the Johnson County Board of Supervisors, Iowa City City Council, and Iowa City Community School Board to order in the Westfield Inn at 4:14 p.m. Present were: Iowa City city Councilors Larry Baker, Karen Kubby, Ernie Lehman, Dee Norton, Dean Thornberry, and Dee Vanderhoef, Mayor Naomi Novick; Johnson County Supervisors Joseph Bolkcom, Jonathan Jordahl, Stephen Lacina; Supervisor Sally Stutsman arrived at 4:45 p.m. and Supervisor Charles Duffy was absent; and Iowa City Community School Board Members: Ernie Galer, Linda Levey, Vice-President Marvin Lynch, President George Matheson; School Board Member Alan Left leR at 5:26 p.m. and School Board Members Susan Mims and Cindy Parsons were absent. Also present were: Iowa City: City Attorney Linda Woito, City Clerk Marian Karr, City Manager Stephen Atkins, Assistant Director of Planning and Community Development Jeff Davidson; Johnson County Board of Supervisors Administrative Assistant Carol Peters; Iowa City Community School District: Superintendent Barbara Grohe. Informal Minutes, Joint Meeting: April 2, 1997/page 2 INTRODUCTIONS Johnson County Supervisor Joe Bolkcom: Why don't we go ahead and start and for the minute taker from the Auditor's Office if we could go around and introduce ourselves so she knows who we are as we take minutes for Tom. Iowa City Mayor Naomi Novick: OK, the minute taker is right here. I'm Naomi Novick, Mayor of Iowa City. Iowa City School Board President George Matheson: I'm George Matheson, President of the School Board. Iowa City School Board Vice-President Marvin Lynch: Marvin Lynch, Vice President of the School Board. Bolkcom: Joe Bolkcom. Iowa City City Councilor Dee Norton: Dee Norton, City Council. Iowa City City Councilor Larry Baker: Larry Baker, City Council. Johnson County Supervisor Steve Lacina: Steve Lacina, County. Iowa City City Councilor Dean Thornberry: Dean Thomberry, City Council. Iowa City City Councilor Ernie Lehman: Ernie Lehman, City of Iowa City. Johnson County Supervisor Jonathan Jordahl: Jonathan Jordahl, Johnson County Supervisor. Iowa City School Board Member Alan Left.' A1 Left, School Board. Iowa City City Councilor Karen Kubby: Karen Kubby, City Council. Iowa City School Board Member Ernie Galer: Ernie Galer, School Board. Iowa City City Councilor Dee Vanderhoef: Dee Vanderhoef, City Council. IOWA CITY WILLOW CREEK SEWER INTERCEPTOR PROJECT AND SOUTHWEST AREA ECONOMIC DEVELOPMENT Novick: OK, we all have received an agenda and we're just going to run through it. Whoever of our groups had proposed that item should give us some idea of why it was proposed and what kind of information they would like to supply. The first one is Southwest Area Development of both economic development, airport master plan, southwest interceptor sewer. The City had some background information provided here on that, however it was an item proposed by Johnson County. Does anyone from Johnson County want to give us an idea of what they were considering here? Nobody wants to discuss this one huh? Bolkcom: Obviously the correspondence from Bob Wolf to the City and then back again. Bob is here and Robert Miller is here from the Fairboard and Rich Gay also from the Fairboard that are concerned about issues associated with the dewatering associated with the sewer project. Novick: Is there anything within the letter from Chuck Schmadeke that is disturbing? Bolkcom: I would say there is a number of things that had me bothered. Bob, do you want to make a comment about or City staff on what the status of... Robert Wolf: Sure. Novick: Well it was the County Supervisors that put this item on the agenda, not Wolf SO... Informal Minutes, Joint Meeting: April 2, 1997/page 3 Bolkcom: We also invited Bob to be here for the discussion, because there is concern among not only Bob but folks that are involved with the operation of the County Fair there so... Jonathan or Steve maybe you could jump in at this point. Steve I think you... Lacina: Go ahead Jonathan and then I'll follow up. Novick: We're recording this we need to get whoever is speaking close enough to a microphone so that it can be recorded. Lacina: You go first, then I'll finish up. Kubby: It would be great if comments could be why items about Chuck's letter that don't seem right that there are continued concerns about. Novick: OK, somebody from the Fairboard, was that who you said? Lacina: Two major concerns, I guess one would be the dewatering of the area that might impact the water supply for the neighbors down there. It would be the modular home park as well as Shucherts and the Fairboard itself. The timetable would be another factor as far as when the dewatering took place so that it didn't impact the 4-H Fair. We have a large population down there and if an impact takes place and the water with a large population we're going to have septic problems and the like. I think a third major concern was whether or not dewatering of the ground would actually cause a reverse flow and pull river water back through what used to be a landfill. When I was a kid we threw lead based paints, DDT, all kinds of nasty stuff in the old landfill down there. There would be concerns about the backwash of river water moving possible contaminants into the water supply which I think you had an environmental impact statement done and it is now clean, but that it doesn't actually contaminate that ground and cause health problems. I would lay those 3 out as points of discussion and possible clarification for staff. Maybe that's been addressed. Novick: Well the letter from staff did address the dewatering and the possible contamination. based on the fact that they were talking about 800 feet distance from the Wolf property. I was not really too concerned about it. However, how is the distance from there to the fairgrounds? Is that any closer because of the way the thing is done? Does anybody know? Wolff No it's probably another 2500 feet from the edge of my.property. A correction I just learned today that the... Novick: Can you come forward and somehow get recorded? Wolff My name is Robert Wolf, I'm developing the Lake Ridge property. Our concern is that we've tried to enhance the lake property down there so that people can fish in there as you read in Chuck's letter and mine. That's how this all started. I just wanted to caution everybody that we do have some really nice clean water there, probably the best in the State and we're really fearful of having it contaminated through the dewatering process. Very possibly from pulling that teachate back through and we don't really know where it is on the other side of the road. But the well driller has informed us that it's over there and it's working its way down along Riverside Drive and I don't have any geological information do share with you to know where the clay layers and all of that stuff are. The other thing that Chuck's letter said that it was going to be 800 feet away and I just learned a while ago that it is in fact going to be within 200 feet of our property. In fact it is 150 feet off which basically as I see it puts it right at the end of the runway. I have a drawing I can show you. Informal Minutes, Joint Meeting: April 2, 1997/page 4 Thornberry: While he's doing that... Naomi, do you remember what Chuck said that in the Elks property, we didn't want to put the golf course how close to one of the wells in fear of the contaminants getting into the city well water? Novick: I don't remember the numbers. Thornberry: What the distance was for those wells? Steve, do you remember? Vanderhoef.' I think it's 200. Thornberry: 200 feet. Vanderhoef.' Yes, and they think it is probably going to go up, but it's a federal requirement. Novick: The current requirement I think is 75 feet. But there is some change in the offing based on EPA or DNR and I've forgotten what that number is. Kubby: It seems we can certainly time the project that whatever dewatering has to happen can avoid the fair. That makes perfect sense to do and that Linda aren't we required if we're dewatering and it affects other people's major water sources to make sure that they are provided with water during that time? Iowa City City Attorney Linda Woito: Yes. Kubby: So we need to communicate with people about what our responsibilities are. Woito: They would need to notify us. Novick: What are the dates on the fair? Wolff July 21-24. Norton: (Inaudible). Novick: Steve wants to say something, go ahead Steve. Iowa City City Manager Steve Atkins: I asked Chuck to kind of give me a brief idea... Chuck Schmadeke our Public Works Director and he indicated to me that we have some preliminary soil borings on the route for the sewer and we have some similar information with respect to where Bob's well is and at least initially there does not appear to be a problem with that conflict. We'll have to do additional soil borings. Secondly as far as the scheduling has been suggested I can't see why that cannot be accommodated. Thirdly, the proposal that the engineers are working on now is a series of small shallow wells as opposed to the deep well thereby minimizing that cone of depression with respect to drawing water for dewatering purposes. And then finally if it was necessary we can certainly pipe the water right back into the sand pit if it would be necessary. I think these issues are being dealt with. I have not had a chance to communicate those with Bob and any of the other folks and we'll be happy to spend some time with him on that, but that's where we are with that. Kubby: Most of this issue it seems like it's technical things, that we have an obligation to make sure you're not without water. We have an obligation to make sure that we're not contaminating people's water supply and that we need to have staff talking to people. Wolf: My point is though from a land use point is it appears that the sewer is going to come at this point. This is Lake Ridge. And if he's going to come up 150 feet or right off' the end of this runway, being a contractor and all and a land developer, it would seem to me that we would be better off.to have the sewer out here in the middle where it would be accessible from more of the property as opposed to running down that property line. I'm sure that we can work out these details. I just don't want a big problem later on. Atkins: We agree with that. Informal Minutes, Joint Meeting: April 2, 1997/page 5 Wolf.' That was my reason for initiating the letter to Chuck. Novick: OK, do we have a reasonable conclusion that we can work out the details by staff conferring with Wolf and with the County Fairboard? Atkins: All I have is preliminary information. I will have Chuck or someone from my office contact Bob in the next couple days to come in and go over everything we have and I think take it from there. Wolf: I can do that. There is one other point. Along the same lines the Johnson County Fairboard is proposing a new building down in their area and they can tell you more about it than I can, but we have our package treatment plant. And as we understand it there is quite a bit of opposition of letting them tie into my plant when there is nothing else available at this time down there. I just want to lay that on the table, because they have already made a commitment based on my agreement to let them tap into my plant. I think I read in the paper that they are about to do some major fundraising based on that commitment. ?: This would be the community theatre. Novick: It's not the Fairboard though, it's a community theatre building and the Fairboard as far as I know isn't doing the building. Wolf: But they can't get a building permit, because they have to apply for sewage. Novick: OK, can we ask Chuck to find out if that affects us at all? I don't know that it would. Atkins: That's in the County and we don't really have a... Norton: There's no problems with hooking on there nov,'. Kubby: Yes, but they don't have any say about sewer hookup in the fringe, do they? Lacina.' I don't think we would have any jurisdiction over this as well. So if you enter into a contract and Linda correct me if I'm wrong... Kubby: Yes, that's like a DNR thing or something. Lacina: ...my understanding would be they would clear it with DNR and the County and City would probably be out of it. Woito: Yes. Novick: Well that's what I'm thinking as well. I think that within County property you have to clear it with DNR and the Board of Health and people like that, but I don't think the City Council has anything to say about it. Wolf: Well this has basically been the first public meeting that's been held since I got that information and I've shared it with people from the Fairboard and I guess I'd like to find out if there is some problems that we'd like to deal with it immediately. We really can't make commitments to do fundraising and then turn around and say whoops, we can't have' any sewer. Novick: Well I think Department of Health and DNR would have jurisdiction, wouldn't you think so? Atkins: I would suggest and Linda and I will work... we need to confirm that though in writing in some fashion so that there is no misunderstanding on that. If you have authority, then we can communicate to you that you have authority to deal with it the way you choose to do it or not. If you have no authority, then we'll discover that also and let you know. We'll do those things. Informal Minutes, Joint Meeting: April 2, 1997/page 6 UPDATE ON IOWA CITY AIRPORT .MASTER PLAN Novick: OK, thank you. There was some discussion of economic development within this... there was some concern about the airport master plan. Does anyone from the County have any comment on that? Bolkcom: I think the airport master plan was just maybe to get an update on where things were at. Novick: Well things are moving along. The FAA has... Kubby: The Council voted on a contract for acquisition of easements, so we'll be talking with property owners in the immediate area to get the aviation easements that we need. Norton: They are in the process. Lacina: Is there a timetable for completion of this? Novick: It's really sitting in the hands of the FAA? We have hired somebody to take care of the value of these easements and the FAA has our application to help us pay for these easements, but they haven't said when. Thornberry: The work is ongoing now though yes. Kubby: But it's going to take a few years, even the acquisition issues may take a couple of years. Woito: There will be monthly updates, perhaps we could carbon copy the Board of Supervisors on those updates. Kubby: That would be a real good idea. Novick: That sounds good. ' Thornberry: Quite a few property owners have already been contacted so. From my feedback from a property owner is that they're very fine people to work with. Lacina: Now the easements pertain to streets or sewer? Kubby: For aviation protection zones. Norton: Runway protection zones. Some of them are (inaudible) rights and some of them are actual properties. Novick: In some cases we're going to have to condemn, purchase property in order to preserve the airport rights. Woito: Would you like the land consultant to come and give a presentation to the Board of Supervisors? This is a different consultant. Lacina: Karin gave us a good overview the other day when she came in on the Streb property and that helped us a lot. At least it helped me a lot. I think that would help. Because in the discussion of the airport, Phase I so to speak kind of fell back behind the Ranchaw property where a street could be easily laid in there and there should be I think already sewer. Atkins: Now, there isn't. Lacina: There is not sewer, OK then I misunderstood. Atkins: There is a separate issue pending whereby the land that is behind the row of properties on Highway 1 and the airport trying to find an access road in there. There is interest in development of those for commercial purposes Steve, that's correct. But there is no street network, there is no utilities. Jeff and some other members of the staff are working on it. We haven't even brought the concept to the City Council yet. But that's part of the airport master plan and also some development interests are taking place. Informal Minutes, Joint Meeting: April 2, 1997/page 7 Lacina: We had another developer looking at the County with roughly 100 jobs that we're trying to now locate on some property out by Tiffin on the Interstate, but as the companies come to us it's a little bit frustrating to say see you and see them head to West Branch or other areas so a timetable would help us at least. The one mega company has put their project on hold for 2 years and we'd like to be able to go back to them with a timetable and say well maybe in 2 years we'll be ready or at least say no, we have no idea. An update would really help us. Thank you. Novick: Is this something that could possibly use the Streb property? Lacina: We brought that up and they did look at it and that is an option, but again what's the timetable for the sewer line that will go up through Snyder Creek? Will the TIF help install that? Atkins: No. At the next Council meeting the Council will consider beginning the process of the TIF. The Sewer Project has had a minor delay, because of a change in Corps of Engineer regulations, but barring anything that's wildly unforeseen we would hope to be in the ground with that project late this summer or early fall. Lacina: Oh really. Atkins: Yes, so that project is still moving along. Novick: We don't have the exact location for the line that's going in near the airport, but we did move it forward on the agenda so that we can get some commercial and industrial development near the airport. Atkins: That's the Willow Creek. Yes that's moving along. Novick: Right. Atkins: And that's a far bigger project and a lot more work yet to be done on that one. Novick: Right, is there any other comment or question on this issue? Bolkcom: I think we can move on to SEATS. UPDATE ON SEATS COMPUTER REPORTS AND PARATRANSIT CONTRACT NEGOTIATIONS BETWEEN IOWA CITY AND JOHNSON COUNTY Novick: OK, is there a computer update on the SEATS? Bolkcom: Well we continue to work with our new software, as folks know the County bought some new software to track how we provide rides and in terms of how costs are allocated and we continue to work with that. We're still struggling a bit by way of update. So we'll continue to work on trying to get reports out. In terms of contract discussions we are prepared to begin negotiations next week with the City on this. We are concerned initially about the City Council's proposal or the City's proposal as it relates to having 5 dedicated vehicles in Iowa City and only in Iowa City and having cab service provide transportation evenings and weekends. We just want to let you know we're concerned about what you made as an initial offer to us about what you want us to provide to you. But we hope to sit down and negotiate a long term contract. Novick: I realize that there will be contract negotiations. We haven't yet appointed City Council members to be on that committee. We plan to do that next week. We have Council Meetings next week and we just haven't had Council Meetings in a couple of weeks so we haven't done that yet. Informal Minutes, Joint Meeting: April 2, 1997/page 8 Boikcom: That's fine. Steve and I will be on the County's committee. Novick: We had a letter from Sally asking us to appoint some people from the City Council. I'm sure there will be a couple of staff people also. We just haven't yet put the City Council people on there. Kubby: I know in the past that the school district, well some of the kids using the school district use SEATS..Are there any issues in contract negotiations that School Board needs to be involved in? Bolkcom: To the degree to which 5 vehicles can transport the present number of people we have concerns that we have anywhere from 8 to 9 vehicles in a given day in Iowa City providing transportation. And if the City is only interested in 5 dedicated vehicles that don't leave Iowa City, we're concerned that fewer people are going to ride whether those are young people that are involved with School District things, they might be impacted. Kubby: Do those students go through the school district to get rides or are they getting rides to school as a citizen of either Coralville or Iowa City? Iowa City Community School District Superintendent Barbara Grohe: I think generally the rides are to work sites or jobs during the day rather than to and from school transportation. Kubby: OK, so how do children with physical disabilities get to school? Grohe: We run buses too. Kubby: OK. Your regular school buses? Novick: OK, so it's from school to a job after schools finished. Grohe: Or during the school day, because some of the kids go to a work site as part of their school experience. Novick: OK. Thornberry: How many children are we talking about? Grohe: I'm sorry I don't know that number. Novick: Can we get that information to the committee that's going to be negotiating a contract, because it may help with scheduling and how many vehicles, etcetera? OK any other questions on SEATS? Can we have the committee who will be negotiating a contract have some computer update information before that negotiation starts? Bolkcom: Yes. Novick: Thank you. Anything else on SEATS from anybody? PLANNING AND COORDINATION STRATEGY FOR SCHOOL SITES Novick: Moving on to item 3. Strategies for overall coordination and long term planning and schools sites was part of the proposal from the schools. I think the City added the streets and other recreation, park land, neighborhood, etcetera, trails. Would the schools like to tell us what they started with when they proposed that? Matheson: First of all what I'd like to say as your guest and our first association with this meeting we want to thank you for the invitation and we appreciate being here and heating some of the discussion that's going on. Obviously some of this affects us and some of this is foreign, at least to me. I think probably the other Board members are really up on top of this, but as far as the potential school sites we have 2 new high schools in the planning stages and we were wondering where the land might come from. Informal Minutes, Joint Meeting: April 2, 1997/page 9 ?: It's April 2nd, not April 1st. Matheson: Nobody fell for it so... Barb and I talked a little bit about this item and I think we had heard some discussion that you were no longer reserving land as a part of future developments and we just thought it might be a good idea to discuss how things were going in terms of new developments and how you anticipate as a City and County reserving land or identifying land or planning for school sites. Norton: How do you come up with 2 at a time here? Matheson: We just thought the public was ready for 2 new schools. ?: Talking about high school it has to be 2 at a time. One on one side of the river and one on the other side. Norton: Oh, that's the logic. ?: Unless you're going to build one in the middle of the fiver. Novick.' I think that you can put the next one out in North Liberty somewhere. Kubby: Since we now have our open space ordinance, we were doing this as part of our open space requirements before we really had the ordinance and saving land for schools was part of that. We really haven't as a City talked about it since we've approved our open space ordinance. It's not part of our discussion. Novick: Well it wasn't just open space. It was the School Board at some points in the past saying we think we're going to need a new school and I think they may have said a grade school here, a junior high school there, can we set aside some land? And we never did actually decide how this land was going to be set aside and how it was going to be allocated in terms of cost. Was it going to be entirely a single developer's cost or was it going to be allocated somehow to school's taxes or property taxes in some way and we never did get to the point of agreeing on how to do it? Kubby: We talked about a school impact fee at one point Steve, is that still on the planning staff's work program? Atkins: To my knowledge it is not. I don't think we've talked about it in along time. Jeff' is saying no. Iowa City Assistant Director of Planning and Community Development Jeff Davidson: No, there are apparently 2 sites tentatively identified as elementary school sites, because in the subdivision process we had 2 large land owners that we were working with. One in the Sycamore Farms area and one in the Windsor Ridge area. I think we've discussed those with Barb and her staff. And she has indicated to us how far the school district can go in making a commitment to that site at this point in the process. Those 2 sites are the only ones tentatively identified right now. Kubby: They have some limitations that if nothing happens within 15 years or some certain amount of time that they revert back to the ownership and power and authority of the developer. Norton: But those 2 are in the hopper aren't they, those 2 that you're talking about? Davidson: (Inaudible). Norton: Doesn't the school have to say something about the general region you're talking about? Matheson: Well has your policy changed in terms of new developments? In the past you've asked the developer to set aside some land for school sites. Informal Minutes, Joint Meeting: April 2, 1997/page 10 Kubby: We really haven't really had any big annexations or rezonings that were that big since the Windsor Ridge. Norton: That's the only one I think. Novick: Well there were 2. Norton: Sycamore. Novick: There were 2 large annexations in which we asked them to set aside some acreage and we said if the School District was not going to use that acreage within 15 years, it would then be available for the devel-oper to use for some other purpose. Matheson: You're talking about Windsor and Sycamore. Novick: Yes. Matheson: So that's still an accepted practice then, if there were a large acreage or not? Novick: Well we never did set it as a firm practice. We never did put it into our zoning or annexation ordinances, because we never did agree on how we were going to pay for it. We said that there should be perhaps an impact fee of some sort and the School District and the City just never did agree on it. So it's not in writing. Kubby: Well we never talked about it explicitly. Norton: Well, how did you do it in the past? How did you do Weber? Iowa City School Board Member Linda Levey: We did it, because a developer agreed to it. Norton: In this case. But how did you do Weber before that? Levey: We bought it. Norton: OK, well that's the best way is money. Left: I don't think that planned acquisition for a new school is a big hurdle, because it's a very low percentage of the cost of the overall project. So it's more of a matter of how it fits into the development, but on the other hand if you set land aside as a proposed school there is a big potential of misleading the potential buyers that think there is going to be a school there and yet we don't know what populations it's going to create, whether it's students, non-students. That's our biggest problem is looking at demographics of the area and yet we have a large growth in population, but not large growth in the number of students. So we've got to be concentrating where our students are being placed through these new developments. So it's very hard for us to tell you as this area grows this is how we would like to target a new school site. Kubby: We need to really know in advance so we can do our capital improvements planning so that what happened with Rohret Road doesn't happen again. Where we had to figure out where this $3,000,000 was going to come from 2 years ahead of when we had it scheduled. So in any case we need to make sure that we're communicating with each other about demographics and streets and capital improvements. Norton: It makes me feel like Coralville ought to be here to if we're going to talk school sites, because I can see some places on the other side of the river out where Oakdale Boulevard comes across towards 965. I mean if you're talking about getting away from where present schools are and where the density is developing. Matheson: That also relates to impact fees as far as I know a few discussions that I was a part of I think we were asked what would you think about impact fees and immediately we think about several governmental units not only Iowa City, but Coralville, North Liberty, Hills, and whether those governments would be interested in impact fees. It almost is Informal Minutes, Joint Meeting: April 2, 1997/page 11 unthinkable to think that all of those units would come together and agree on a system or way of imposing impact fees. Kubby: But if this ends up being an important issue in the near future, maybe we need to get all of those entities together with the sole thing on the agenda is that issue. Matheson: We did wonder the same thing about Coralville. In terms of... We're guests, but maybe they should be here, because we deal with them as much. Norton: Well in terms of this issue particularly of overall development whether it is school sites, streets, and all the rest, they run together and we were looking at 965 and Deer Creek. They affect you, they affect the County, they affect us, and they affect Coralville. But I wonder on the school thing it seems like there ought to be a way to proceed here that is written in stone, but apparently there is not. Maybe a subcommittee ought to take a look at that question on how to formulate a plan. Woito: Well there is one thing that you all should keep in mind and I'm sure that if you ever want to move on with this question the lawyers have to get involved, because you can't impose the burden on one developer to provide the service that the entire school district community is going to enjoy. Norton: Right. Woito: I mean that's I hope obvious to everybody. Novick: Well that's the reason we talked about impact fees and we never did conclude anything. Woito: And so really it would be a School Board impact fee. Novick: It would be a School District kind of thing. I don't know exactly how to do it. Matheson: That's called property tax isn't it? Novick: Well yes it would eventually end up as a property tax. It would be something that would have to be school district wide which would be almost all of Johnson County. I think there is just a little bit of Johnson County that is not within this school district and we wouldn't necessarily have to include Coralville and North Liberty and other cities if those kinds of issues were going to be discussed. Grohe: I think the discussion we came to though was that it would be difficult to get all of the communities that we serve as a school district to agree on process. It might even be more difficult to get them to agree on any impact fee at all and the concern that came up was part of the informal conversation was then communities that did agree to an impact fee could put themselves at a disadvantage for development if other communities that we serve don't have an impact fee. So it seems that we have this whole discussion of impact fees that was a discussion doomed for failure as you tried to bring all of those issues to bear and get everyone to agree they would have to agree at the same time about a reasonably similar process that would take place in nearly all of the communities that we serve. That seemed like a task that had no end in terms of getting it to happen. The other idea that we had for putting this on the agenda was just what Karen was talking about and that is that we have a rather continuous dialogue with both the City of Iowa City Planners and with the Coralville Planners. Those are our 2 most frequent ones and North Liberty right now. We do that internally among staff and it seemed that it might be a good idea at least initially to set aside an hour and maybe meet with each of the communities that we serve and talk about what development is going on in the community and what development the school district is talking about and say that to the elected bodies as well Informal Minutes, Joint Meeting: April 2, 1997/page 12 as the staff having these conversations. That was kind of the crux of this whole thing is that maybe it's important for us to get together once a year and say this is what we think is going to be happening over the next year or 2. This is what it looks like to us and then both the staff that are serving these various places will have that conversation and all of you would hear it too. Right now it happens at the staff level, so maybe a kind of summary discussion at the end of a year or beginning of a year might help us all get a perspective of what's going on in the various communities that we're dealing with. That was part of this whole agenda item that that might be worth doing and getting scheduled on a fairly regular basis so we kind of update each other, not just the staff, but the elected officials too get the update at the same time. Novick: That sounds like a good idea. Norton: (Inaudible). Vanderhoef.' That I like, but I'd like to go back just for a second on the impact fee Barb when you were talking about taking it to each one of the municipalities that are in the School District. I don't know what your possibilkies are in bonding or funding from the school district in and of itself. I'm aware of bond issues that end up purchasing land and building schools. Now is there anything that precludes the School Board from going forth and saying we will have an impact fee for the School District that will be district wide that will be for the purpose of land acquisition? Grohe: The School District doesn't have any taxing authority, so we can't do that. We can bond and say in this we're going to try to pass this bond referendum and included in the bond referendum is the land cost as well as the building cost. Vanderhoef: But can you do a separate one that doesn't say it is also the school on it? That you are bonding for land for future development? ?: I don't think you'd have a bond issue for land. It's too small an amount. Novick: A bond issue has to be dedicated to a specific location, but what about putting something in your current property tax, is that allowed? Norton: What do you mean putting it in? ?: Accumulating cash for... Vanderhoef: Cash up front for land acquisition. Novick: Something like that, yes. Norton: Well how did you buy land then for West High? How was that bought? ?: It was out of PPEL. Land acquisitions out of the PPEL Fund. Novick: Well that could do. If there is money in the PPEL Fund that is now set aside for land acquisition, that's similar to what we're talking about. Kubby: Could we speak English for a minute, I don't know the School Board jargon. Norton: What's the fund? Matheson: Physical Plant and Equipment Levy. Kubby: Thank you. Thornberry: Naomi, a point of clarification, you said that a bond issue must be site specific. When we bonded for the new water plant did we have to site specific the new water pipes? Novick: Yes. Thornberry: It's not the same. Informal Minutes, Joint Meeting: April 2, 1997/page 13 Novick: It will be a little different. When we're talking about a particular construction for a particular school it's different from saying there will be water pipes that connect this to there. You don't have to be specific in the bond issue, you just have to say the water pipes are going to be paid for with water fees. Thornberry: Well then why can't you say the land for the school will be paid for by the bond? Novick: I don't know. Left.- The bond has not been a problem. ?: Weber School land. Left.' It's the planning. Man 4?: My impression is that raising the money you have certain authority to do that, it's the planning I think what A1 was saying earlier was. It's the planning and where to put them. Atkins: It's not how to pay for the land. It's how to coordinate it with the whole community development and what's the natural process. Baker: I think I'd remind the schools that it's more than just the cities, because for example the County government approved a large scale development and Bob's development that certainly could bring many, many children to an area so it's really more than just municipality that may have to wade in on this issue. Kubby: As an individual council member I'd love to hear from the School Board when we're talking about a big annexation issue to understand how it's going to impact, because of the kind of development or zoning that we're talking about it may be able to help us understand what does that mean to the School District. We have this lovely thing with the conditional zoning agreement that's how we got this open space before the open space ordinance and the school site land that we need to know early in the process to begin negotiating, so keep an eye on our agenda as we need to keep an eye on yours. Left: I'm sorry, I didn't mean to interrupt. Our problem in trying to say how does a new development area impact the district is no one can say at what rate that development is going to be completed and what is it going to produce and we're looking numbers of children. We can't look at number of occupied buildings and so every time we deal with new development, new growth, we're late in the game because we're looking at where the students are. So when we have all of the growth in the Coralville area, we want all of the numbers that it can produce but no one can say how fast these new developments are going to be spearheaded by actual development. Kubby: And obviously development areas can change too, they go from older... Left: That's right, they recycle. Novick: We also have to say that it goes in both directions, because building a new school out on Rohret Road caused all kinds of new housing to be constructed out there that we hadn't planned on having constructed quite as soon as it was. And we had new street construction also based on the fact that the school decided to go over there and then everything else followed it. Matheson: But wasn't the concept already there? The plan for the subdivision was in place wasn't it? Novick: No. Kubby: Immediately around the school was planned. Informal Minutes, Joint Meeting: April 2, 1997/page 14 Matheson: Right. That's what I mean. Novick: A lot of the subdivisions in that area happened after the school happened. Matheson: It was obvious that it was going to continue to develop around the immediate school. Kubby: Just how soon is what we're talking about. Levey: It becomes a self fulfilling prophecy. A1 said that you know plan a school and if you don't know if the housing is going to develop or not, but maybe it becomes a magnet for housing. Novick: It certainly can be. ?: Cedar Rapids closed a school without ever occupying it. You don't guess where it's going to be. Levey: We could put it in the mall. ?: We know students are going to be there. Lacina: That would take care of it. I would like to make 2 quick points. One is for the purposes of information sharing as we move forward the County will be developing a GIS system. And by that I don't mean Johnson County, I mean in general all of the entities will be advancing forward into this GIS system and I think it's going to be very important to get a database that we can go in and pull information out and look at demographics. And the school, the City everybody is going to need to be involved in this so that we develop a good useable platform that everyone can tap into. Second point is while we're talking about impact fees there are other sources of revenue which might assist the school through JCCOG. We've had a number of ISTEA funds for transit moneys that we've reallocated into (inaudible) buses or connecting bicycle paths in order to keep parents from having to haul kids across the Interstate north and south. The trail from North Liberty down to Coralville hopefully will help some kids be able to ride their bikes to the school, so involvement in the Council of Governments I think would be very welcome if the School would want to have somebody set in. It would also be a forum for you to pass information back to all the small communities that are involved in that so I want to extend an invitation as the Chair of that to invite you to attend. Matheson: I was going to say I don't what the proper forum is for participating in planning or even discussions, but obviously I think the School Distric;r is very interested in participating in that. Whether it be a forum similar to this, a continuation of this or some other forum, Council of Governments, but you can count on us being participants in that and continuing participation. It's to all of our benefits to do that, there's no question about it. Norton: I'm surprised you're not in there already. Because there we're obviously talking about transportation and looking at where development is, because that's where transportation routes have to be of various sorts. Kubby: The arterial street plan is probably the number one document that would be most (inaudible) the School Board looks at. Norton: Absolutely. Lacina: Should we plan on maybe twice a year trying to do something where we could do something similar to Council of Governments, because then you would have Coralville and the other entities? To start off with probably it would be information sharing and not a Informal Minutes, Joint Meeting: April 2, 1997/page 15 voting position on the Board. We would have to discuss that, but at least to start the communication. JCCOG Executive Director Jeff Davidson: Just to clarify the School Board President is a non-voting member of the JCCOG Board currently. Matheson: Oh. Kubby: Where have you been? Novick: Surprise. Matheson: I've only been president half the year. Noviek: Well you don't get the JCCOG schedules? Jeff, do we send the agendas? Matheson: We've been planning the 2 high schools that's why. Novick: You and your 2 high schools, enough already. Lacina: One in the mall right? Novick: I think Steve Lacina's idea of a meeting with JCCOG might be something that's workable. Maybe we'll schedule that kind of thing when we get to the last item when we schedule our next meeting and we'll include some other people and maybe not have everybody attend, but at least representatives from everybody. Kubby: At a regularly scheduled JCCOG meeting, I think we all have full. PARKUNG AND STATUS FOR THE JOHNSON COUNTY SENIOR DINING PROGRAM AT THE SENIOR CENTER Novick: Is everybody ready to move on to item 4? Sally, the County is the one who put item 4 on the agenda, we just saw this today, we haven't seen it before. Can you explain a little bit about how you arrived at that? Stutsman: Sure. These are some suggestions for items of discussion that came to the Board through the Nutrition Committee and these are things that we wanted to bring forward and to get feedback from primarily the City as far... Norton: (Inaudible). Novick: Well yes. Stutsman: No pun intended huh? So maybe if we just go through the 3 of these and then we can decide how we want to approach them. The first one is that the City and County recognize the Nutrition Program as a basic program in the Iowa City-Johnson County Senior Center. I think this is basically a philosophical situation where the Nutrition Committee doesn't feel that the program is considered an integral part of the Senior Center and their planning. It's housed there, they provide the space for it, but as far as part of being a real integral part of the planning and part of the program we just don't sense that that is there. Are there any comments or further discussion about that? Kubby: In terms of making statements, we have a Senior Center Commission that I would more feel comfortable having this discussion with them before I could say yes I support saying that this is a basic program even though my instinct is saying well yes of course. Novick: I would like to hear why you are saying you don't think it is part of the Senior Center Program. Is it because the Senior Center Commission or the Council of Elders is not planning and governing this program? Informal Minutes, Joint Meeting: April 2, 1997/page 16 Stutsman: Well part of this comes from the Nutrition Committee. Joe, you have served on the Senior Center Commission. Do you have anything to add? Bolkcom: Actually I'm not. Charlie is our member on that. I think historically there has been a feeling that the congregate meal program is a separate entity that operates at the Senior Center. I guess just some acknowledgment that it's an integral program of the Center. It brings the most number of people to the Center on a daily basis and maybe it's an attitude issue more than a programmatic one. Novick: Isn't this a program though that operates in many sites, not just at the Senior Center? Bolkcom: It operates at Autumn Park and we also run the Hills site... Stutsman: Solon. Bolk¢om: ... and Solon and Swisher. Kubby: Lone Tree? Bolkcom: Lone Tree is a separate site. Novick: So I guess that's why it has a separate committee rather than being part of the Senior Center Commission. Bolkcom: Right it's a County funded program... Lacina: No. Bolkcom: ...through the Area Agency on Aging. La¢ina: Heritage. We do not put any tax dollars into it, it's through Heritage that they give it to us. Bolkcom: That's what I just said. Novick: OK so Heritage operates this program and operates it at multiple sites. Bolkcom: That's right. Norton: I'd like to think about Karen's point, because are we preempting the Commission in some ways if we were to bless this at this point? It might be regarded by the Commission as stepping on their turf before they get it in. Kubby: Uh-huh. Bolkcom: I guess in general we see all 3 of these points as something to be discussed maybe with a smaller group with Senior Center Commission members, with a couple members of the City Council. Maybe that's the forum to... Stutsman: Well let's move on to parking and this has been an issue for a long time and it seems like we just don't get anywhere with it. We've discussed this off and on and have presented it in different formats and it just doesn't get dealt with. So I think what we're suggesting are some alternatives here and then the direction about where do we go from here? Where do we start moving so that we can come to some kind of agreement. There's been some options identified as far as the Linn Street Parking, the parking in front of the Senior Center having that designated just for volunteers to the Nutrition Program and I guess that's maybe where the philosophical thing enters in. If this is recognized as an important part of the Senior Center then the parking just falls into line. We begin to make plans that this is something that we're committed to then we have to make some parking arrangements for the volunteers. Norton: How many are you talking about? Stutsman: Well what 4 or 5 slots I suppose to begin with. Informal Minutes, Joint Meeting: April 2, 1997/page 17 Novick: Can't we designate those in the Chauncey Swan Ramp, because they are available there and they are not available on Iowa Avenue. Those metered slots are always filled. Stutsman: Is there any possibility that something can be worked out to designate those spots for volunteers to the dining program. Kubby: Right now they are earmarked for Senior Center Volunteers, not necessarily Nutrition Committee Volunteers. Novick: You're talking about the ones at Chauncey Swan? Kubby: Yes. Novick: However are you talking about those or are you talking about Iowa Avenue? Stutsman: No we're talking about designated slots on Iowa Avenue that at this point are not designated, but what is the possibility of getting some specific slots on Iowa Avenue? Novick: Those are tough. Those are very tough. Bolkcom: There are designated volunteer parking spaces for Senior Center Volunteers, but there are no designated volunteer spots for Senior Dining volunteers. Kubby: Right. Bolkcom: And I guess that kind of underscores the first point. Kubby: I'm sure we can get numbers of how often are those filled during these times and can we designate 3 out of those 10 and 4 out of those 10 during those hours just for Senior Dining volunteers. Is that a hardship that walk, the 2/3 of a block a problem for those volunteers? I'm assuming if they can stand up to wash dishes that they can walk a block. Stutsman: Well I don't think it's so much as a hardship just knowing that there are some slots there that they can count on always being there and that they're available for them to park. Kubby: Is 4 a good number for us to be thinking about? Novick: Can we get a specific number? Norton: Where? Stutsman: And that's what we need to find out. Novick: And Jeff' Davidson can you find out how many of these things can be done at Chauncey Swan because I know at one point there were spots available that were designated for Senior Center Volunteers and it would be easy enough to say the Senior Center volunteers and the Nutrition Volunteers can both use them. Davidson: Sure. Kubby: But it's the guaranteeing during those specific hours for Nutrition people. Novick: Yes, we need to find out how many spots are needed and how many spots are available that we could mark. Norton: But you're talking Chauncey Swan not on Linn Street or Iowa Avenue? Novick: Right. Stutsman: Right and the request is for Iowa Avenue. Novick: I just don't see how that's possible. Thornberry: I think if there were parking spaces open and it said for Senior Center Volunteers only or whatever, we would all be getting a lot of phone calls and letters or it would be ignored. It just isn't going to happen, not on the streets. Chauncey Swan I wouldn't be quite as opposed to having them lumped with some of the Seniors, because Informal Minutes, Joint Meeting: April 2, 1997/page 18 there seems to be in the daytime in the middle of the day it seems to be more Senior Center spaces open in Chauncey Swan then anywhere else. Novick: There are Senior Center spaces in the parking lot behind the Senior Center, but it's hard to say that from 11:30 to 1:30 the other volunteers can't use it and only the Nutrition volunteers can, but they're available but you just have to have the permit on the car and you have to be able to get there at the time and find a space. Stutsman: I know. Bolkcom: We'd love to have some of those permits then to compete for the spaces I guess. Novick: As far as I know the permits are designated and I don't know how many there are and we can find out. G/ve us a number about how many people would use the spaces and we'll see if we can find some spaces that can be marked. Davidson: The Senior Center Lot is administered by the Senior Center, so that kind of falls under Karen's comment about the Commission and not under Iowa City parking. Novick: But even then, even at the Commission they're saying we will sell X permits and you can come and find out if there is a space available and the spaces are designated for exactly the number of permits that are sold. We need to find out some numbers. Norton: Well it seems to me that committee that we're talking about putting together that's going to talk about question number one in some way should make sure that the Senior Commission understands the importance of this program and among those aspects are the parking issues. Which bears on that lot behind there and see what they can shake out about it and talking with Jeff.I don't see how you're going to take the spaces right in front of the Cottage you mean or somewhere like that? Stutsman: Well in front of the Senior Center there is kind of that jut in. Norton: Oh, the cut out there. Stutsman: Yes and have those designated with signage saying that these are just for... Norton: Talk to the Senior Center Commission. Novick: That's the loading zone. That's the place to drop off people. ?: That's the place to drop people off.for Senior Dining right there and then go park the car. Bolkcom: According to our SEATS drivers the drop off'is on Washington Street and that was designated that way, but it's not really used that way. Norton: But a lot of private drop-offs are used that way. Thornberry: Yes. Kubby: But you wouldn't have to make the whole day. Norton: Leave some or say between 11:30 and 1:30 it's verboten. Vanderhoef: Is there any reason why the volunteers wouldn't be capable of parking at Chauncey Swan and walking a block? Stutsman: Bob, can you answer that? I don't deal directly with the volunteers. Nutrition Advisory Committee Member Bob Welsh: First of all Chauncey Swan is a metered spot, not a free spot. On Linn Street you have across from the drive in to First National Bank you have a drop off. section. That is not used as Joe said as a drop off. for persons, because there is big steps there. They drop off' persons either at the Alley or on Washington Street. At the present time the volunteer spots in the Senior Center lot are Informal Minutes, Joint Meeting: April 2, 1997/page 19 marked volunteers only. You cannot park there if you're a volunteer for the Nutrition Program. Novick: Well what you'd need for those volunteers is a little label on the car. Stutsman: Well how do we get access to those little labels on the car? Novick: Well we'll find out, tell us how many. We'll find out. Norton: The Senior Commission. Welsh: A point of that one suggestion is you do have spaces there on Linn Street which most of the time are vacant. Are people who pull in there for a moment and run to the Cottage or even to First National Bank. All we're saying is it would be very simple not to have any negative impact on the volunteer program of the Senior Center to just designate those spaces there like on the lot for volunteer parking to just say during the hours of the Senior Center on Linn Street to designate that volunteer parking. Thornberry: Sounds sensible. Novick: Well here it says, Iowa Avenue. Linn Street is also here. OK Levey: It must be when I go to the senior Center on Thursday mornings, I'm there all morning, those spaces in the front on Linn Street where there's that parallel parking, they're always full. The band is there, I'm there, it's just packed. There's no parking anywhere in the lot even for a volunteer. One thought, I don't know how feasible this would be is those spaces that parallel parking is just such a waste of space to me, if that sidewalk could be deepened a little bit and head-on angie parking. Novick: We're looking at it south of Dubuque so we could look at it north of also. Levey: You can't drop off' people there, because as he said the stairs are so steep that people that really need it have to go in the side entrances so... Welsh: I wanted to mention on Iowa Avenue the impression I had with that and here again.this becomes a matter of priorities and all. One of Iowa City's blessings is that it has parking problems, most communities would kill themselves to have that problem. But (inaudible) as mentioned a lot of people cannot utilize that facility, because of a lack of parking. Again Chauncey Swan seems like a very reasonable alternative and the fact of the matter is for your elderly persons that is not a viable alternative. Novick: I'm sorry, but I know a lot of elderly persons who do use that and are happy to use that so don't generalize. Norton: Good exercise Bob going up that hill. Stutsman: The last item is nominating a person to be appointed to serve on the Nutrition Committee and I don't imagine that's too difficult to accomplish if that can be put on. Novick: No, I think we can ask the Senior Center Commission to 'consider one of their members as a member of this committee and we'll get back to you. Stutsman: And working on the other 2 you suggest working with the Senior Citizen Commission. Novick: I think the Senior Center Commission. Kubby: Yes, we'd like to maybe hear some recommendations from the Senior Center Commission. Norton: They'll tell us what they want us to do. Yes. Novick: We'll just ask them to put it on the agenda and then get back to us. If we can get some specific number of spaces on the parking before we ask them to put that on the agenda that would be helpful. Informal Minutes, Joint Meeting: April 2, 1997/page 20 Bolkcom: Maybe we could be informed when it's going to be on so that we can have a Supervisor or 2 who wanted to attend the Commission meeting. Novick: Certainly. I think there is probably a person from the County appointed by your Board, you might talk to that person and find out a little bit more about it also. Stutsman: Is it worth exploring what Linda suggested about the angle parking? Is that a possibility at all? Kubby: It certainly could be added to the other Linn Street angle parking we're already looking at. Stutsman: OK. All right. Davidson: That's already in the area we're looking at. Council has directed staff already to look at Linn Street between Iowa and College and College between Linn and Gilbert, those 3 blocks we'll be evaluating this summer for angle parking. Stutsman: OK. Novick: I also should say that we're probably going to do angle parking with meters if we do it. We haven't yet discussed that, but I have to tell you its certainly possible. Bolkcom: What else? Norton: (Inaudible). Stutsman: Can we get tokens to put in those meters? Novick: I think that if your Nutrition Committee wants to subsidize the volunteers in terms of paying for their parking it's acceptable to me. But it's not acceptable that other Senior Center Volunteers are paying for parking and these are not. Norton: Yes. Welsh: Senior Center Volunteers are not at metered spaces. Novick: They are paying for'the permits. Welsh: Oh, that's right. I'm sorry. Novick: So we will work it out somehow. UPDATE ON SHARE THE ROAD PROGRAM Novick: OK, moving on. Karen I think you suggested the signs on Share the Road. Kubby: Yes I did. I wanted to just pass around some photographs of the new Share the Road signs that have been put up in Iowa City that help remind everybody that both bikes and cars are legal vehicles in Iowa and that we're sharing the roads. And some maps that people can take and I guess I'm really encouraging the County to do this and I'll be approaching Coralville to do it too. These are the streets that include Coralville and Iowa City. Coralville is not doing this at this time, Iowa City has I think most of their signs up. The signs are really cheap. They're only $60 including the posts. We have information on how to get them. Stutsman: How many have you put up in Iowa City.'? Davidson: 145. Noviek: The map shows streets that have been designated by JCCOG as better streets for bicycle traffic to intersperse with cars. Kubby: I think they're just a real good reminder to everybody on the road that there are both rights and responsibilities. That's all. Iowa City Council Members all have seen this Informal Minutes, Joint Meeting: April 2, 1997/page 21 map, so I just really wanted School Board Members and Johnson County Supervisors to see it. PROPOSAL FOR REGIONAL QUALITY IN GOVERNMENT NETWORK Novick: The next item was my proposal, because Susan Vavroch came to a JCCOG meeting and said that she would like to organize a regional Quality in Government network. Since I put this on the agenda I received another letter saying that this meeting will be held on April 21 and it gives the time and the place, etc. I'm encouraging people from City, County, Schools to consider attending this finding out more about it and trying to do something. That's it. Stutsman: I was going to say I'm planning to go to that if anybody would like to carpool. Novick: I would do that. Stutsman: OK. Norton: Oh boy, you're going to wrap us in a bunch oftouchy-feely... Novick: We don't know what it's going to be. We're going to have a couple people go and find out. You don't have to be one of them. Norton: I sure won't. Stutsman: We'll come back and let you know. Norton: Real work to do. Novick: I just wanted people to know that this was going on and the people who were at the JCCOG meeting had heard from her so others can know that it's here. Kubby: I just wanted to let people know that these pictures don't belong to me, so I need to get the other one back. Norton: Great signs. Novick: Copies of the map should be kept by School and County, because we have plenty of those. Thornberry: Who do they belong to? Kubby: John Yapp, I borrowed them. Novick: By the way I had a nice comment from a bicycle rider about the other signs, the bicycle friendly community signs. He thought they were neat. Lynch: I had a question, did this emanate from the group that's in Wisconsin I think that they are connected with (inaudible) in some respects? Novick: It's regional in Iowa, Area 10, Kirkwood Community College. Jeff, if you're going to make some decisions about the next JCCOG meeting via phone call you might also mention the fact that this meeting is available if you happen to talk to anybody. Davidson: We have determined that there will not be a conflict between the Historic Preservation Board's (inaudible). We're not planning on rescheduling the JCCOG meeting. Novick: Good, thank you. Anyway Washington, Linn and Johnson County have received this letter also Marion and Coralville. If anyone knows that North Liberty or Hills or somebody else might be interested it's available to anybody in the county. TAX INCREMENT FINANCING DISTRICTS Informal Minutes, Joint Meeting: April 2, 1997/page 22 Novick: OK, who put in TIF's? Kubby: County. Levey: For those of us who are acronym challenged, what does that stand for? Kubby: Tax Increment Financing. Stutsman: Steve, do you want to explain it briefly? Lacina: The purpose of a TIF is to take any additional growth in tax dollars and to reinvest it into the specified purpose of the TIF. So for example the Coralville Mall, some construction took place and the value of the property increased and we will all benefit from that tax base. Then they placed a TIF upon that and as new construction takes place now the County, School, everyone will be locked out from those additional dollars to include' Coralville, but the additional growth tax dollars then must be reinvested for the specified purpose of the TIF which in their case is for infrastructure. So for example on Streb's property with the TIF if it's specified for interior streets, then that's what it has to be spent for. There is a limit on the time period and I think it varies from 7 up to 20 years that it can be specified. I think Coralville intends to go 5 to 7. Negative side of it is with the additional growth on the Coralville example, their law enforcement is also locked out and all of their other infrastructure for streets exterior to that particular project are locked out. So they are also motivated to invest in, get the logistics in place and then back out of that TIF, It stops the School System from getting the tax, the County, we get the original base dollars but we just don't get that new growth. Kubby: You don't get the increment increase. You don't get that. Bolkcom: So in the case of the mall there is going to be about a $1,500,000 extra tax dollars a year that Coralville will essentially keep all of that money. Norton: Yes, because you're going from low value to quite a bit. Bolkcom: About $600,000 of that a year is school district money. About $250,000 would come to the County and now it's basically to Coralville. Lacina: After 5 to 6 years, then we'd get that dollar which would give major... Novick: And there is State laws on this. It is possible for somebody to say only 50% of the increment or 75% of the increment will be used for this purpose and the rest of it will fall into the general fund for everybody. I haven't read it recently, but there are variations that are possible. Kubby: And Iowa City was going to be talking about a TlY for not the full 140 acres, but only the industrial part. I can't remember how many acres. Novick: It's about 100 acres. Norton: It's about 100. Kubby: At this point staff has been talking to us about a 20 year TIF, so we may want to hear some feedback from the County and the School District about that. Stutsman: Well the other thing to add about TIF's is that you really don't have a choice in the matter. When Coralville decides to TI3', they don't go to the School Board and ask them is this OK. Or to the County. They just can go ahead and put in a TIF so it impacts all of us and yet we don't have a choice in how long or the area or whatever. Grohe: It's important to understand that for the schools, the impact of the TIF is on our Physical Plant and Equipment Levy which is our construction fund and our repair and maintenance fund. Kubby: That means you just go out to bond. Informal Minutes, Joint Meeting: April 2, 1997/page 23 Grohe: So when we lose that money for the time that it's gone that's money we don't have available for any kind of physical or any kind of maintenance or construction projects. That money is not available to us for that entire period. So... Noviek: It's also operating funds. Grohe: No, because our operating funds are per pupil allocation. Novick: However don't you have local property tax involved in that per pupil allocation? Grohe: But we get the per people allocation. what it determines is how much is generated locally from the property tax and how much is generated from the State. Novick: I see. Grohe: The real impact is on the Physical Plant and Equipment Lew which means that to the extent that the TIF works, because what it's supposed to do is generate growth and development and increase the value of whatever property you've TIFed out then eventually the impact of that growth is supposed to generate additional taxes for the taxing body when the TIF is over. To the extent that it generates any additional growth that results in School District costs, we get to deal with the growth without any of the money. Which is a problem for us. And so if they get too extensive then the School District kind of loses all around, because we pick up costs of whatever growth in terms of families and children is involved then we lose whatever increase we would have had in terms of taking care of facilities and construction, so that's the impact on us. Kubby: That's another reason for the school in the mall. Norton: You said then that's it's possible to earmark to take less than all of the TIF money and let some of it continue. Can that be distributed in a different formula than normally for example could the School Board get it's ordinary share out of smaller total file? Novick: I don't know. I know that the State l'aw allows some variation. It allows a government that declares a tax increment district to save all of increment will be used within this district or some part of the increment will be used within the district and there also allows some variation in the number of years and I don't have those things at my fingertips. Grohe: I'd say the difficult position for the School District is that you certainly don't ever want to be in a relationship with one of your communities where they're saying to you we need to do this in order to promote growth in our community and have the School District say no we don't think you ought to do that. You know we work together on growth in our community so it's kind of an awkward position to be in because we feel the impact, but it's not something that of course that you get to vote on at all. That you have a lot of discussion about. But even if you did, it gets very difficult to say we understand that this is what you need to encourage this kind of growth, but we don't think you should do that because when you engender that kind of growth we engender these kind of costs. So generally what happens is it happens and then you take care of it. Lehman: You know Barb, that's not all that much different than the City though. The City of Coralville that if they do this TIF for the mall, they're going to have to spend money for infrastructure for streets to service that mall and whatever. They're going to have increased costs and no money whatsoever coming from those taxes. So the cities and School District really aren't all that different. Informal Minutes, Joint Meeting: April 2, 1997/page 24 Grohe: The only difference is the City gets to vote on whether to do it or not and the School District gets billed with the result. Lehman: But the burden is just as much on the cities as it is on the School District when it comes to providing those services. Norton: Yes, but they're doing it to themselves. In the case of the School Board it's being done to them. Novick: As far as Roads are concerned you can somewhat say OK we're going to have more traffic, we're going to have more gasoline sales, we're going to have more road use taxes. Sometimes those types of things work out, but for the schools they do not, there is no other way. Lacina: There are some examples where the TIF has been in my opinion abused. There was a golf course constructed which took school taxes away up by the (inaudible) area. Novick: That didn't happen here, did it? Lacina: No. Novick: Thank you very much. Lacina: There have also been up by Dubuque there was a small town that for economic development purposed TIFed an area for the growth and they constructed a grain processing facility without realizing the impact of all of the semi's that then destroyed the streets running to it and they were locked out of any revenue from that for a long period of time until that TI2: came off. So there has to be some forward planning. For example, Coralville's Law Enforcement will be affected by the new mall, but they are locked out of revenue for that. So one of our concerns and I think we have a town in Johnson County, the entire town has been TIFed which basically put us in a hard tax freeze, because we don't get any new growth on that. Kubby: A tax freeze on the tax freeze. Lacina: So a concern is I guess from the County's standpoint short term when you can see a real benefit coming back we can live with that. We just notch the belt a little tighter. But on a long term if we're talking 10, 20 years there could be some serious impact. Norton: Well we ought to get the numbers at least. That strikes me as strange that we don't even have figures on it. We ought to know what the impact is going to be. You said somebody could estimate that Joe? Bolkcom: There are... the Assessors who have estimated an a~sessed evaluation of about $50,000,000 of the mall proper when it's completed. It's a little less than a $1,500,000 a year. In the case of the schools, the mall actually divides the Clear Creek and Iowa City Community School Districts. It goes right through the middle and so the Assessors are very interested in how that square footage works out, but I think we should... Norton: Wow. Novick: Very interesting. Stutsman: Well it's even to the point where it goes through some stores. Right through the middle of a store, so half of the store is in one school district and half the store is in the other school district. Bolkcom: I think TIF used appropriately to bring that project on line makes sense. When TIF money is used off site for other kinds of infrastructure projects, it becomes a problem I think. And Coralville should just recognize that other governments are going to assume some greater costs. The County is going to have costs. I don't know what they're going Informal Minutes, Joint Meeting: April 2, 1997/page 25 to be necessarily. We expect our County Attorney's office to be busier with bad checks and juvenile problems. Stutsman: Juvenile problems. Bolkcom: The ambulance is going to go out there more frequently, so we do anticipate some costs, it's hard Io know what they are. Matheson: How do you avoid misuse Steve? Lacina: If the cities petition the State to grant the TIF we're out. The class of property has an effect as well. So for example if you're looking at retail TIF's where it's going to generate jobs, those people are buying houses, the TIF effect is somewhat minimized because they're going to bring a lot of outside dollars into Coralville. People are going to locate here, work, and so we're affected, but yet we're going to grow. It's just going to come with it. If you're looking at a small number of jobs for a steel plant down at Muscatine and you TIF the area and you're pounding your roads, then you're really hammered, because you've got a lot of expense to subsidize that structure so a lot depends up on the class of property. But from the County's standpoint and the schools' standpoint, we basically have it handed to us we have no choice. Matheson: I mean it's just up to the municipality... Bolkcom: Basically. Matheson: ...to self regulate. Novick: And the County could do a TIF also, it's not just a municipality. Matheson: Pardon? Novick: A County could do it. Lacina: Yes, in the rural area we can lock that money back into an intended reconstruction project for an industrial park, for example as Scott has done. Scott has a lot of industrial property. Every dollar of new growth is reinvested back into that property. Matheson: But you don't have to do it, you have to apply for a TIF. Lacina: Well and you don't have to have the TIF, because we could just make that dedication of X amount of total property tax dollars back into it as well. Matheson: That's right. Lacina: For the counties to do it it's questionable. Bolkcom: I think we should just be encouraging Coralville to do whatever they need to do as quickly as they can. Initially they were talking a 2 to 3 year TIF and now it's gone to 6, 7, 8 year TIF. They could probably find things to spend money on in year 9, 10, and 11. La¢ina: Actually the first I heard I think was a 7 and now they're back to 5. They want to get it off. Stutsman: Yes, I think they are motivated to get it off too because they need those dollars. Lacina: Their law enforcement and all of the other things that they hope to do is going to be negatively affected by the TIF. Bolkcom: That's just the mall that you're talking about. Kubby: It's going to be challenging when we talk about the Industrial TIF in Iowa City and that we may not want it to be 20, so that we don't hold up the moneys to the other Informal Minutes, Joint Meeting: April 2, 1997/page 26 entities, yet the Industrial Park is something that takes longer to fully develop and so we're going to have to balance those 2 things in our discussions. That's up and coming. Lacina: But it's a good tool, if it's used right. Novick: OK, anything else on that? What's going on with Decategorization? UPDATE ON JOHNSON COUNTY HUMAN SERVICES DECATEGORIZATION PROJECT AND INNOVATION ZONE Stutsman: Decat, that's good. I put this on the agenda just because I knew the School Board was going to be here and this is funding for Child Welfare programs that the County gets and distributes and we have a number of programs that are in the schools specifically in Northwest Junior High that received Decat funding and we never know from year to year what that funding level is going to be. So as the year has gone on since we started Decat the funding has gotten tighter and tighter and I think we just need to be aware of that and see if we can get any additional funding for these programs that are in the schools from the School District. I know we've been in conversation with Barb Grohe about expanding funding for these programs. These proHams are valuable. They have an impact on kids and they're a positive impact on kids. I think it's real important that we continue them but we have to recognize too that funding is limited and see what we can do to get additional funds. Kubby.' Are the funds are Northwest for the same kind of family center that's out at Hills. Stutsman: Right, there is a variety of funding streams. The Hills center has grant moneys plus Decat funding. Decat funding a lot of times is used as a match grant for other grants and things to leverage additional moneys. So it really plays an important part. I just am concerned with cutbacks and what kind of impact that is going to have. I think we all just have to be aware to keep these programs going we all have to make a commitment to some funding for them. Novick: I heard that you got funding for your innovation program. Do you want to tell us about that? Stutsman: I didn't hear that. Novick: I read it in the newspaper. Stutsman: Oh, well that's terrific. Unfortunately, the good news is that we got the innovation, the bad news is that there is no funding associated with that. All that allows us to do is to apply for some waivers for some rules that inhibit us from doing what we want to do. The program itself is dealing with FIP recipients and the Work Force Development and trying to get these... Novick: What's FIP? Stutsman: I'm sorry, Family Investment Program. The old AFDC program and basically what the program will do will be to allow people who are in the FIP program to work through the system faster. We identify different barriers, as far as them getting into the Work Force Development program and so we decided what those barriers were and we'll be applying for waivers to cut out the red tape basically is what it will be. So we can move people through the program faster. Because what we have to realize with the Welfare Reform Act is that the clock is ticking, the minute somebody is eligible, the 5 year clock starts ticking and so the faster you get these people through the program and on Informal Ivl~inutes, Joint Meeting: April 2, 1997/page 27 their feet the better it is for everybody. So it's real exciting. The proposal that was put together it calls for a lot of collaboration from a lot of the agencies in the community as well as the school district, the Health Department, so I think we'll be able to do some innovative, exciting things. Novick: But no money? Stutsman: No money. Novick: Too bad, OK. Stutsman: Just allows us to kind of work the rules so that we can make the system work better. So that's an incentive in that part of it, but I think it will lead on to other things as we develop the program and things so. Kubby: Are there plans at the School district level to talk about those family centers at Northwest and Hills if the Decat money is not available? Grohe: We have a committee that's working with Decat on looking at those. Stutsman: Is anybody from the School Board, Barb, on those committees? Grohe: No, it's a staff committee at this point. $tutsman: OK, all right, I didn't know how involved the School Board was with those plans and decisions and things. Grohe: Not a lot yet, because we're still trying for some other grants to help support that particular program. Stutsman: It's just a concern as money starts getting tighter. You know the Juvenile Justice grant I was at a meeting about that this morning. It brings over $200,000 into the community to really deal with some prevention type programs that are really having an impact. Well it's a 3 year grant, we're at the end of that 3 years, we don't know if we'll get continued funding and then we say well what happens now. $200,000 is a lot of money for the County to pick up or anybody to pick up. It's pretty scary especially when our needs aren't decreasing, they're increasing. Especially when you start talking about a mall and what kind of impact that will have. It's pretty scary. Atkins: That's the same thing with the police officers for the cities. The funding stream. Novick: I received a notice for some grants for juvenile crime prevention .and I passed it on to the police chief and he said he's going to consider trying to get together with some youth groups and do some joint applications. Norton: Naomi, is that the one I brought back from the Safe Schools? Novick: I don't know what you brought back, but I got one in the mail. I got a notice in the mail about grant applications and I passed it on. He said the had the same notice, you may have had it also. CONFERENCE ON COMPLYING WITH THE AMERICANS WITH DISABILITIES ACT Novick: OK, what do we have here? ADA compliance information is in the packet that everybody received. I thought it sounded like a very inexpensive conference if anybody wants to go and learn more about ADA compliance so I threw it in the packet. PROPOSAL TO SCHEDULE AN EMERGENCY PREPAREDNESS PROGRAM Informal Minutes, Joint Meeting: April 2, 1997/page 28 Novick: Who put in emergency preparedness? Norton: I probably did. Novick: That was you. Norton: I'm still trying to organize or see if there is enough interest in a half a day or something like that for public officials to get updated on emergency response. The State has some people who do a very interesting briefing on that and I'm representing the City on the Emergency Commission. It seems to me it would be wise, whenever I look at the list at what you ought to know I'm pretty shocked by how much I don't know real well and exactly who is going to be on first. Now I don't want to waste anybody's time, but I'm kind of thinking that it might be wise to have those at least interested give a little briefing. In addition to that we're soon going to have a dam failure study. We've been looking at that for some time and I think it's about finished and we might at the same time do that. So some time we better think about where we all are during substantial emergencies. I don't know that we know that now very well. I don't feel very comfortable I don't know whether everybody else does. I'm sure Steve has a book on what a CEO is supposed to do during an emergency, but I don't know what the rest of us do. So I just throw it out as a possibility to see if there was any interest in... I know the City has already said they would come but not for a day. You know they would come for a couple hours but I don't know that they would hold still for even a half a day. So if we could get this lady to come down from... and try to get a group together. Novick: Where is she? Norton: From Des Moines. Thornberry: I think it is important and I think we should as elected officials know what we're supposed to do in some sort of crisis whether it be tornado or whether... Stutsman: Well what does Jim McGinley do with emergency... Norton: Jim of course is the coordinator. He would brief us on local plans, but the State would only be on general plans. He would try to brief us on more detail. I just feel like an elected official ought to know about this a little bit. Thornberry: If the dam breaks, he's responsible call him. Stutsman: He wants to know which way to run huh? Thornberry: Which way to go. Norton: meeting, stand on with Jim Novick: Kubby: Novick: But wouldn't this plan come... Well we're going up to Palo for our next but I think there would be a combination of a briefing by Jim as to where we local plans and on principle maybe that's what we should organize. But I'll work and see what we can come up with. See if you can come up with... 2 hours max. Well I would say 2 to 3 hours would not be unreasonable. We met for 3 hours yesterday and didn't make great progress. Kubby: But we were doing a quite... Vanderhoef: The first 2 hours were great. But on that third hour. Maybe we should quit at 2 hours. Novick: Is there somebody here who would like to endorse this? Ask Mr. Norton to go ahead and schedule something and send us all a notice? County too? Norton: I'll work with Jim about this. Informal Minutes, Joint Meeting: April 2, 1997/page 29 Stutsman: Is the School District interested? Norton: Is Charlie (inaudible) still on there. Stutsman: Yes Charlie is. Norton: Well everybody seems to think they know, but not everybody shares it very well. I'm sure they're counting on schools for emergency locations. I don't know that. Boikcom: We're a host county for Palo. Kubby: You bet. That's where the big kitchens and the big areas for putting up cots are. G/'ohe: We were the site for the floods. That's where we housed people because we had the big driveways. Kubby: Right. Southeast. Novick: It was so convenient that the floods happened in July when there weren't any classes in the gymnasium. What would happen if it were in May? Grohe: We'd still work something out. Novick: We'd work something, OK. Norton: Well I just think it might be important to know the role of the Red Cross and everybody else. They're a big factor in this whole enterprise. So I'll present you a little proposal about this. UPDATE ON SAFE SCHOOLS/SAFE COMMUNITIES JUVENILE CRIME PREVENTION CONFERENCE Novick: Who put in safe cities is that County? Norton: Well I did only because I went to the meeting. I guess that's me, but I don't want anything to happen. 3 people from the school staff were there as well and Deb Minot representing the County. Everybody at the meeting had each group... this was the urban... Novick: Explain which meeting this was before we go any farther. Norton: This was in Des Moines and it was a meeting called Safe Schools/Safe Communities, not Safe Cities/Safe Communities. The urban school districts, urban areas such as Davenport, Council Bluffs, and so on. Each group had maybe 6 to 10 people at the meeting and (inaudible) from the Juvenile Justice department all directed at juvenile crime prevention or juvenile delinquency or whatever. Each group had to report their problems. Every group had some city and county officials and everybody came up with a big problem that not everybody in the community knows all of the things that are going on. We've got so many different activities in this community and in the schools that the city is not aware of and they're saying that sometimes the city's elected officials are not as clear about these things and are not as manifestly what shall I say involved in the importance of these programs and that we need to get that done. Now just how to do that I'm not sure. But I brought back a big book, I leI5 it with you Naomi, because I didn't want to... Novick: I saw it, I put it on the shelf and I haven't had time to even think about it. Norton: This was a big proposal from the Justice Department and I haven't had a chance to assimilate it yet, but I just wanted to say and I know Larry has been tracking some of this from the City and you do for the County Sally I guess and I thought we would get together with Linda and see what needs to be done to bring this higher in the list of Informal Minutes, Joint Meeting: April 2, 1997/page 30 importance in the City, because it's a great concern to us of course with the revitalization of downtown. The delinquency issue is an issue down there and I think we all need to get better informed about it. Stutsman: I agree and we need to just keep working on more coordination and things. Kubby: Does the Human Services Directory include School District programs like those family centers or other... Stutsman: The Human Services Directory? Kubby: Or is that just Human Services Agencies? Stutsman: No it includes the gamut at least I think so, doesn't it Jeff?. Davidson: It's a ser~4ce directory not service agency directory. Kubby: So all those things. That's a resource that we all have access to that is updated on a regular basis and will now be available on disc. Norton: Well I think this juvenile justice program that the Federal Government is pushing and I don't know whether there is any money in it or not, but is exactly this to put the communities and their elected people more in touch w4th this problem. Because the schools are doing a lot of things that the rest of us don't know. Kubby: Did people from School Board go? Norton: I will talk to Larry and you and see what we need to do and with Linda. Of course JCCOG again is the place where I suppose this gets discussed more frequently. Grohe: There is a task force that operates that includes the School District, the Chamber of Commerce, many of the downtown association merchants have been getting together with us and with some of the service agencies around the issue of gangs, gang prevention, juvenile delinquency, and that group is meeting on a rather ongoing basis. We send representatives to that group too. We sent a team of people to this conference and they're going to go back to this larger task force and talk to them about some of the idea that they came up with too. Norton: Well there already may be a mechanism. Grohe: So we may have a group already going for the coordination that we're talking about. I don't know whether any of you serve on that group. I think it's more of a work group rather than the policy makers that are there, so we have some way of getting that information out to a larger group of people who can consider what we may need to do and what they're trying to do is make sure that all of our approaches are coordinated to the normal (inaudible). Novick: Barbara, is there somebody from City staff' on that committee? Grohe: I know who our people are, but right at the moment I can't tell you who your people are. Novick: OK, who is the main coordinator? Who is the person in charge of calling the meetings, etcetera? Grohe: I think it might be John Beckord at the Chamber of Commerce, I think they're helping facilitate this. Novick: OK, we should find out who is there from the City and if not we'll get somebody there. Grohe: I think you have a representative from the Police Department there if I'm not mistaken. Novick: We'll see. It sounds like a logical person. Informal Minutes, Joint Meeting: April 2, 1997/page 31 Lacina: I think we all should thank the school system for allowing us to use their facilities at West High and I can't think of the elementary school over on Benton Street for disaster practices when we had the mock tornado that came through and then since we are an evacuation site for the Palo Center if something happens there. They allowed us to a decontamination project out there and I think we owe them thanks. Thank you. Kubby: Thank you. I'm the only one who ever brings that up and they always laugh at me. UPDATE ON TELECOMMUNICATIONS ACT OF 1996 Novick: OK, moving on, you put telecommunications act in there. Stutsman: I put this on and I guess I was just interested in knowing what the City and the School District, how they're approaching when they're asked for sitings for towers and things. Norton: We're making some steps. Novick: Well we sent some information. Stutsman: Right. Novick: We sent you what we had so far. Also we sent some information about a conference that's coming up in case somebody want's to go and learn more about it. Kubby: Although we don't want a new urban forest as Dee Norton says. We want the different companies to cooperate to try to decrease the number and height of towers if possible. Norton: These things are really heavy duty. All we've done is make sure that they presumably kind of try to force them into public areas if they can. And to try to co-locate as much as possible. Kubby: And some setbacks. Novick: I think that the requirement for larger dishes in residential areas could be important to the County as well. You might want to just read through. You're welcome to copy anything that we sent. Matheson: We got a cable request and we spent a con.siderable amount of time entertaining the proposal, staff time and eventually did approve and then they withdrew their offer. So we wasted a lot of time, but we were entertaining the possibility. Norton: Of a tower? Matheson: Yes. Kubby: Actually the County's Board of Appeals... I think. Stutsman: Board of Adjustments. Kubby: Board of Adjustments dealt with them and had a really great list of questions that helped us when we were dealing with our ordinance and so you all have been working on it. Lacina: See actually I thought Steve put this on and was going to talk about condemning that radio station. Stutsman: You want to tell us about that? Atkins: No. Stutsman: Did you get any phone calls? I heard about that this morning, what a horrid joke. Informal Minutes, Joint Meeting: April 2, 1997/page 32 Novick: Too many. I don't know if Lisa kept count, but she told me there were lots. Kubby: She said to me at least 50. Atkins: There were lots. Stutsman: Is everybody aware of what happened? Norton: No. Stutsman: Do you want to talk about it? Kubby: KCJJ said that the City was condemning their property and that we were going to keep the station going, but they had to play Chinese music and that they had to have increased diversity in their work force and in their programming. And so they were playing all of this Chinese music and people believed it and... Lacina: And the phone number. Stutsman: Didn't they give Steve's phone number? Novick: Yes, they gave the City Manager's office's phone number. Norton: They were just trying to give (inaudible) a heart attack. Atkins: That's right you shouldn't laugh. Kubby: I know, but I was laughing when I called Steve to forewarn him and I knew that it wasn't funny to him. Matheson: At least they didn't say they were going to drop $100,000 from a helicopter like somebody else did in another city and created one huge, I think Cincinnati I'm not sure where, and made people very angry demanding their money. Stutsman: That's what we talked about that there is just no sense of humor and everybody just takes things so seriously. Norton: Sally, is there somebody particularly from the Supervisors that is tracking the telecommunications issues? Stutsman: Well yes and no.' I went to NACo and they had a number of sessions about Telecommunications Act and things and what kind of impact it has for counties, but we've really not dealt with it a lot except what we're doing through the Board of Adjustments. They talked about easements... Norton: Right of ways, yes. Stutsman: ...and charging fees for companies to come in and use the County right of ways. Has the City or the School District, well the School District wouldn't be... well you might. Noviek: They might. They could have one on the school. Norton: We've asked our P and Z to take a took at some of the right of way issues. I don't know where it is on their work list, but I'm pretty sure it's on there somewhere because there may be some more aspects of that. Because you have to have everything in place. You can't play it ad hoc or you're in trouble. Stutsman: Right. Kubby: Yes, if they use the right of way they should pay. Stutsman: Is the City thinking of doing that7 Norton: Yes. Novick: We do have that. ?: We are in the process of drafting a comprehensive ordinance in fact we're working with Bryce Williams who was our consultant on the franchise renewal and we just got enough information now that they're working on first draft and it will be comprehensive. We also Informal Minutes, Joint Meeting: April 2, 1997/page 33 did some minor modifications to the zoning ordinance what about a few months ago. Both of those things, the tower sighting and that, part of that can be covered in you zoning ordinance, part of it will be in the comprehensive ordinance as well. I think one of the things Karen was talking about trying to force them to share facilities other than to build their own. So when we're finished we should have pretty complete, the telecommunications ordinance focuses very heavily on things like use of right of way and compensation for that franchise unit sort of thing. Fortunately some of the case law that's happening in Courts and with the FCC in their rule making seem to be going in favor of communities to regulate (inaudible). Lacina: One thing to be aware of is 911 Board received some information from the State. Starting about the year 2006 the cell phones we're supposed to be able to track them within 15 feet, so there will be a major change in technology of the phones that are being carried, but also there may be dead spots if they don't use satellites that will require towers to be constructed to cover an entire area so we'll wait and see if they delay it farther or exactly what happens with the technology. Novick: With some of the new telephone technology there will be towers every few blocks if they get their way. ?: Every square mile. Kubby: Maybe it's just for the emergency system. I don't know what the furthest distance they can be away to be regular and be effective, but that means on some regular pattern all throughout the whole United States there are going to be... Wow. Thornberry: I don't think they'll be land based, I think it'll be satellite like GPS. Novick: They're not sure though, they're talking. Thornberry: Well I mean they use that for airplanes. They had land based towers all over the country, they're going away from those to GPS's and even the bus systems, some taxi cabs, and now some cities. You get a map of the city and just program it into your GPS and it will tell you when to turn right, when to turn left. This is all from satellite. Norton: But you still need some receivers. I don't know why they're talking about so many towers. Thornberry: You need a receiver in your GPS. Norton: This needs to be line of sight. Thornberry: Well line of sight from the sky. No, it doesn't need to be, you know you've got tunnels and everything else in some municipalities, but the GPS is within a couple of feet. Lacina: In fact Rockwell gave us a presentation that during the Saudi war they were able to put chips on the back of artillery shells and actually track them in real time at that speed 3 dimensionally. And they're working with John Deere now to put chips on bulldozers so they won't have to use laser sighting. The technology is just going to be phenomenal here in about the next 10 to 15 years. Norton: That means we'll have a lot of leftover towers. Write in there that they have to take them down. Thornberry: Of course our airways might get full... Kubby: That means we need a lot more public spaces to talk to each other, because they're always going through technology. Thornberry: (Inaudible). Informal Minutes, Joint Meeting: April 2, 1997/page 34 UPDATE ON FUNDING FOR SENIOR CENTER CONTRACT Lacina: Before we go to local option tax, one quick point, we kind of skipped over item 4 with this contract. Don Yucuis did provide us with a spreadsheet either in Excel or Lotus and talking about an overcharge to the County on the Senior Center Contract, so Don provided us with 10 years worth of actual expenditures and did a very nice job of laying this out and I took it a step farther and I calculated actual variances because one year we underpaid by $54,000. And if you look over the total 10 years there was a $72,000 difference, the County. portion being $14,000 and if you factor that against the total dollar amount invested in the contract and it amounted to .004255 or .4% accuracy which is outstanding. ?: Great budgeting. Lacina: So you did a nice job on this. Thornberry: So when we do we get our money? Lacina: Actually you're in tough luck. Thornberry: Oh. Norton: Don't tell us the percentage. Give us... Lacina: Bottom line we actually did overpay over the 10 years and we don't have 2 years actuals in yet, but $14,000 worth of the County's share and that's on a total budget of $4,550,000 so we're right in there. Kubby: So they should be asking that question of us. Norton: They want the money. Boikcom: We'll catch you on SEATS. PROPOSAL TO UTILIZE LOCAL OPTION SALES TAX TO FUND SCHOOL CONSTRUCTION AND MAINTENANCE Novick: Anybody else have anything that they want to add to this before we get to the next item? OK. I think the next item was proposed by the School District. Was that you Barbara? Grohe: The reason this is on here is at a recent meeting of the Governor he was suggesting that the answer to all of the School bonding woes in terms of needing 60% is that they were seriously considering a piece of legislation that would make it more feasible for school districts to get the proportion, in his words the large proportion of any local option sales tax and that that's what he saw as the answer to addressing infrastructure costs. ?: Oh my... Norton: Wow. Grohe: I don't particularly think this is the answer, but I thought we should at least let you know that that was the discussion he's having with school people and that way the schools would be taken care of in terms of their own construction costs, repair and maintenance. Since school construction not just here, but more so in the rest of the state I would say the condition of school buildings is horrible in this state. And the possibility that many smaller districts would have done were 10 and 11 bond issues to get repairs to Informal Minutes, Joint Meeting: April 2, 1997/page 35 their buildings is just... it gets to be rather debilitating for the Community even to go through yet another bond issue and so what they're trying to do is find a way around it. I think we all agree that we'll probably all retire before the 60% majority is ever changed for school bond issues and so they're trying to find a different way to do that rather than changing the 60% and this was one of the ideas that's currently being discussed. Since occasionally the local option sales tax comes up with all of the discussion I think we should at least let you know that that's the conversation that both legislators and the Governor are having with us about that possibility. Novick: That's interesting I read today that the Governor is considering signing a complete reimbursement of all of the property tax that he's been taking away. The credits for elderly and for whatever... Norton: Homestead. Stutsman: Home mortgage. Novick: Homestead, etcetera. That would certainly help the schools and the cities. Grohe: It would also be a miracle, but... Stutsman: Is he talking about doing that? Kubby: He did sign an income tax cut, but is willing to find another way for people to find some good in the most regressive tax, well it don't know if it's the most, but a regressive tax. Things are interesting. Grohe: Yes, the logic of all of that escapes me. Lacina: I think we have a total of $425,000 or $430,000 that the County is short and that is school and everybody by the lack of reimbursement from the State. Novick: The leadership folks in the legislature are trying to work out a way to say we're going to put this $22,000,000 back into the State budget. We're going to designate it for property tax relief or for some kind of capital improvements and if we do that the Governor is going to sign it. Thornberry: We could give Ernie Lehman a shopping list that he could give to Minnette every Friday. He meets with her every Friday. Just give him a shopping list. Lehman: Her list and mine don't agree very much. Grohe: That's all I have. That's all the information I had to share. SCHEDULING A FUTURE JOINT MEETING Novick: OK. We think it might be a good idea to schedule another meeting. Does anybody have any ideas that it ought to be X months from now or whatever? Kubby: Well I don't know how often it's appropriate to meet all 3 entities, but with the County at least every 6 months is appropriate. We could easily have a full agenda to speak with the County. Stutsman: Well how does the School Board feel about meeting with this group? Matheson: You may have come in after... we did talk a little bit about this, I think you know we're quite interested. Obviously we all have busy schedules, I mean you and we so you could over do that too. But on a selected time frame we think it would be a very good idea. But I think we do think that it should go beyond 3 entities, because we deal with more than Iowa City. Thornberry: Well we could invite Coralville also. Informal Minutes, Joint Meeting: April 2, 1997/page 36 Novick: Well the School District would like to talk about potential school sites and trails, etcetera with almost County wide representation, because that's what the district covers. Thornberry: JCCOG. Novick: JCCOG was what we decided could be an easy way to handle that. Matheson: And this may not be the... I'm just suggesting that leaving Coralville out for us. We have to find a way to deal with Coralville and it may not be this forum. Norton: Well JCCOG would put you in contact with a wide group and it would be helpful, because everybody and I think then most of the people from the City would be working with the schools. If we had a giant meeting then it would begin to become ineffective at some point. Thornberry: May 14th, 4:00 p.m. Kubby: That's the next JCCOG meeting. Novick: Well then if the School District would like to come to that meeting and present some ideas you would not have an entire City Council or an entire Board of Supervisors, but you would have some representatives. If May 14th is not good maybe the School District would like to do this in a meeting when schools are not in session in July or some time like that. That's certainly possible. Matheson: Just let us know. Kubby: We can just let the Chair know that's of interest and we can schedule that in. That's one of his functions. Novick: Right. Norton: What time frame were you talking high schools? Novick: That was an April fools joke. Kubby: He would have believed the KCJJ. Novick: He would have. Stutsman: Do we want to reschedule this group then 6 months from now? Novick: Would that be acceptable? Also while we're thinking about calendars I would like to ask Cky Council people, did everybody have an invitation for this district wide parents awards? OK. Now that everybody has it I won't put it into the next packet. Iowa City City Clerk Marian Karr: I'd just like yo.u to know that if you're looking at 6 months we do have a city election coming up and is there an advantage in waiting until after that election to meet or before it and having all of the candidates there? It might be something you want to consider possible waiting till afterwards. Like before the Holidays. Norton: You could have a couple of lame ducks there. Lacina: What is the date for the election? ?: October. November. Stutsman: September would be 6 months from now do we want to wait till then? Karr: Well that's why I thought I'd throw that out. Kubby: I think we should do it in September and if there are candidates they can all come and learn something about intergovernmental cooperation and discussion. Stutsman: I guess I would agree with Karen, I kind of hate to wait till November or December. Norton: Particularly if there is sales tax and other kinds of issues coming up. Novick: Well that's certainly possible, hang on while I find a calendar. Informal Minutes, Joint Meeting: April 2, 1997/page 37 Kubby: I mean last time we didn't do it at 6 months and we waited and it was 18 months before we met and I don't... Novick.' Because we did it that way we put the next meeting scheduling on this and I don't have anything marked in September in this stage in my life. Vanderhoef: What's our regular meeting Naomi in September? Do you have those marked? Novick: I do not have anything marked for September. Kubby: 8th and 9th, 22 and 23. So if we could avoid those weeks. Karr: The week of the 15th would be an open week as far as City Council. Stutsman: Are Wednesdays good, the 17th, would that be at 4:00? Novick: Wednesdays are OK. Kubby: If it's at this time I have a meeting that night. Karr: 17th of September tentative. Novick: 4:00 - 6:00? Karr: 4:00 - 6:00. Novick: Does that sound reasonable? Karr: All 3 bodies or 2? Stutsman: Sounds like 2. Novick: Sounds like 2. Vanderhoef.' School Board may have changed their mind. Matheson: We didn't say no. Novick: Do you want to be invited? OK, we'll invite you. Matheson: Sure why not. Kubby: Wow that would have taken 20 hours of staff time to figure out. That was efficient. Well it was good to see you all. Novick: And how about that? It's only 10 minutes after 6. Terrific. Matheson: Thanks for inviting us. Adjourned at 6:10 p.m. Attest: Tom Slockett, Auditor By: On the day of ,1997 By Casie Parkins, Recording Secretary Sent to the Board of Supervisors on April 23, 1997 at 12:30 p.m. Sent to Iowa City City Clerk'on April 23, 1997 at 12:30 p.m. Sent to Iowa City Community School Board on April 23, 1997 at 12:30 p.m. Council on Disability Rights and Education 5. 6. 7. 8. MEETING AGENDA MAY 6, 1997 - 10:00 A.M. CITY COUNCIL CHAMBERS CIVIC CENTER - 410 E. WASHINGTON ST. IOWA CITY, IA 52240 Introductions Approval of Minutes Committee Reports a. Housing & Public Relations b. Transportation c. Public Accommodations Report of Board of Directors Other Reports Other Business Next Meeting Agenda - June 3, 1997 Adjourn CC: Iowa City City Council Johnson County Board of Supervisors CDRE MISSION STATEMENT The Council on Disability Rights and Education (CDRE) is a non-profit educational organization dedicated to accessibility, full participation and inclusion of persons with disabilities. Our mission is to act as a comprehensive, community-wide educational resource for promoting disability awareness, to provide technical assistance and to encourage compliance with disability civil rights legislation. Our goal is the attainment of community-wide accessibility and the full participation of persons with disabilities to all facilities and services within our community. mgr~.sst~cdreS-6.agd Council on Disability Rights and Education MEETING MINUTES APRIL 1, 1997 -- 10:00 am CITY COUNCIL CHAMBERS, CIVIC CENTER - 410 EAST WASHINGTON STREET Present: Keith Ruff, Tim Clancy, Heather Ritchie, Crockett Grabbe, Dale Helling, Richard Craig, Chris O'Hanlon Chairperson Ruff called the meeting to order. Those present introduced themselves. Minutes of the meeting of March 4, 1997 were approved as amended. COMMITTEE REPORTS Housing/Public Relations: The Committee has not met since the last CDRE meeting. Transportation: Clancy reported that the Committee met on March 12 at 1:30 p.m. in the Senior Center. It was decided to go ahead with the Project Action model for assisting persons with disabilities to make the transition from paratransit to fixed route service. Project Action has confirmed August 23, 1997 from 9:30 a.m. to 4:30 p.m. as the training date. If enough individuals commit to attend, Project Action representatives will participate. If not, the session will be conducted utilizing local resources. A reply has been received from Ron Logsden regarding the concern that individuals trained under Project Action might then loose their eligibility to use paratransit (copy attached). The response was clear that such a decision would be made only on the individual's ability to use the fixed route system and not on any training they might have received. A response was received from the Iowa Department of Transportation acknowledging receipt of input which we previously provided in conjunction with the Iowa in Motion project (copy attached). It was noted that the next thing on the Project Action agenda is to recruit persons with disability to commit to attendance. Public Accommodations: Ruff reported that this committee hasn't met recently. Some businesses should be revisited and new businesses should be targeted regarding update of the Accessibility Guide to Bars and Restaurants. Three hundred new copies of the guide have been printed and are being distributed. Ritchie commented that a recent article in the local newspaper appeared overly negative in its approach to reporting on the guide. She is considering writing to the editor in an attempt to better emphasize the positive aspects of the information in the guide. Clancy noted that a recent editorial in the Press-Citizen, while noting that we have a long way to go in terms of an accessible community, did acknowledge some positive aspects. BOARD OF DIRECTORS' REPORT It was noted that there was not a quorum of directors present for the meeting scheduled just prior to this meeting and therefore the Board meeting did not convene. Council on Disability Rights and Education April 1, 1997 Page 2 OTHER REPORTS Clancy advised that the University of Iowa CAMBUS system is soliciting feedback from the public regarding possible service changes. Craig affirmed that changes are being contemplated in both CAMBUS and Bionic Bus services. He emphasized that while there has been discussion, no decisions have been made. The University is trying hard to solicit feedback from users of the system but the response rate has not been high. They wish to receive input before making any decisions. Plans are to make the fixed route accessible and perhaps reduce the area served by paratransit, etc. In any case it appears there will be funding adjustments both from the State and Federal levels. Anyone having ideas, suggestions, etc. should contact Brian McClatchy at CAMBUS or Donna Chandler in the University Affirmative Action office. Craig will advise when the University schedules any public hearing on this matter. Any changes are expected to occur in August of this year. OTHER BUSINESS Helling raised a question regarding ramped curbs inquiring as to whether members are familiar with the use of exposed aggregate concrete either on the ramp portion or on squares of sidewalk adjacent to the ramped portion. While no one was familiar with this concept or whether it might meet ADA specifications, it was agreed that this concept might be worth looking into. Helling advised that the Mayor had observed these types of construction in Washington, D.C. and in Baltimore. The next meeting of the CDRE will be on May 6, 1997. Meeting adjourned. mgr/asst/cdre4-1 a.min March 21, 1997 Timothy Clancy 302 S. Gilbert St. #1216 Iowa City, Ia 52240 CITY OF I0 WA CITY Dear Tim, I am writing in response to your letter regarding participation in the Project Action Training. It is not the intent of Iowa City Transit to deny future paratransit eligibility to those people who participate in the project action training. Paratransit eligibility is base entirely on a persons transportation disability. The spirit of the Americans With Disabilities Act (ADA) was enacted to mainstream persons with disabilities into society. Project Action is offering this type of training and we are participating in the training because of our commitment to the ADA. We have made significant monetary commitments and have invested numerous hours of manpower to ensure that we meet or exceed the requirements of the ADA. As Eddie Espinoza stated at the organizational meeting, the purpose of this training is to transition persons with disabilities from the paratransit service to the fixed route service. There will be cases in which some people will never be able to use the fixed route service, and there will be cases in which some people may only be able to use the fixed route for routine trips or just during certain times of the year. I would also anticipate that with the Project Action training followed up by travel training, some people will be able to make a complete transition from the paratransit system onto the fixed route system. I can not guarantee that someone who completes the Project Action Training will never loose their paratransit eligibility, but I can tell you that any decision to deny their eligibility will be base on their ability to utilize the fixed route system, not whether they participated in the Project Action Training or not. As long as a person meets the eligibility criteria established by the City of Iowa City, they will continue to be certified. Sincerely, Ron Logsden Transit Manager co: Joe Fowler, Director, Parking and Transit 410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 iowa Department of Transportation 800 Lincoln Way, Ames, IA 50010 515-239-1137 Fax: 515-239-1639 March 26, 1997 Ref. No. 763 Dear Respondent: Thank you for providing your written comments concerning the draft State Transportation Plan. Your views will be provided to the Iowa Transportation Commission for their review and will be considered during development of the final plan document. We appreciate you taking the time to provide us with your opinions. Si ncerel y, Don Ward, Director Office of Systems P1 anning Planning and Programming Division DGW: KMR: ml d Decenfoer, 1994 APR 2'8 1997 CITY MANAGER'S OFFICE Thank you for contacting ICb~ for sample manager evaluations. we are enclosing new and diverse samples from 'colleagues in the field who are willing to share them with you. Please send us a copy of the evaluation tools you develop so other members can learn from your experience. The bfemJoer Sea'-vices informnation nup~er is (202) 962- 3680 if you have any questions. We hope this information is useful. ','/~5~,~z,]:c~, OC 2GOO2-z2'31 2~2-239-z252 F~:,c 202-952-35C0 City. Manager Evaluation City. of Aiken, South Carol. h~a The evaluation questions included in this packet are available to assist City Council with a formal evaluation of the City Manager. Many of'these questions may generate additional discussion, and through this discussion and evaluation City Council will provide positive guidance on the needs of' this community. Rating Scale, Rating I - 5 l=Very Dissatisfied, 5= Very. Satisfied 1--2--3--4--5 Overall Impressions I. In general, how well do the services of the CiD' seem to be operating? Rating: Comments: Is the City's image the image that you e.'cpect? Is the City perceived as positive, progressive, and efficient? Rating: Comments: 3. .Are the Ci .t5/s customers sat/stied with City setw-ices? Rating: Comments: 4. Has the City been effectively marketted over the past 12 months? Rating: CorlllTlent5: 5. Have the di~.cult issues f'acing the City ben addressed? Rating: CorllITlents: City blanager Evaluation Cid' o['Aiken The City. Team 1. Is the City Manager providLng the necessary leadership to the City staff and volunteers? Rating: ComlTlent$2 2. Has the City staff operated well as a team? Comments: Rating: Is the City Manager sharing credit with the volunteers, employees, and City Council? Rating: Comments: 4. .are City operations innovative? Have the Departments anticipated problems, and prepared solutions7 Rating: Comments: 'Departmental Operations Finance Department 1. Is the Department perceived as efficient? Rating: 2. Do services s=.~m to be eff'e~ive, and meetLag cormmu,-xiw needs? Rating: 3. Is the Department innovative, and anticipate problems7 Rating: Comments: Legal Services Does the City Attorney meet your n~,.ds as Corporate Counsel? Is the Attorney knowledgeable about City issues and about legal trends that may impact the City? Rating: Page 3 o£ 5 City blanager Evaluation CiD' of Aiken ]~s the City Attorney irmovative, and anticipate problems? Rating: Com..mentsl Personnel Deoartment I. Is the Department perceived a.s efficient? .. Rating: 2. Do services seem to be effective, and meeting community needs? Paring: 3. Is the Department innovative, and anticipate problems? Rating: Comments: Deoartment of Pla.n..Nn= and Community Development I. Is the Department perceived as efficient7 Rating: 2. Do sen'ices seem to be effective, and meeting community needs? Rating: 3. Is the Department imnovative, and anticipate proNems7 Rating: Comments: Deoart. ment of'Public Safetw I. Is the Department perceived as efficient7 Rating: 2. Do services seem to be effective, and meeting community needs7 Rating: 3. Is the Depa~ment irmovative, and anticipate problems? Rating: C o r'fl.rfle~ts~ City Manager Evaluation Cid' of Aiken 6. Has the City. faced unnecessary' controversy? CorllIilent s: l:~.ting: Has the controversy been productive? Has the City benefitted with clew policies? Have questions been resolved? .. Rating: ComlTlentsr The City Council Has City. Council been adequatety kept informed about current issues? A.r'e you comfortable with the amount olinformat. ion you receive? Rad. ng: Corllrnerl[si Has the City Manager provided equal information to ~ members of City. Council? Rating: CorI!mentsi Is the City Manager helping City. Council to address the City's future? Is the City developing adequate plans to meet fi.trure needs? Rating: Cornmerits2 Is the City Manager responsive to your calls? Does the Manager provide adequate, timely information, and provide follow-up to your requests7 Rating: Comrnentsi Page 2 of 5 City. Manager Evaluation City. of Aiken Deoartment of Pro'ks and Recreation I. Is the Department perceived as efficient? Rating: 2. Do services seem to be effective, and meeting community needs? Rating: 3. Is the Department innovative, and anticipate problems? Rating:. Comments: PuNic Works Deoartment 1. Is the Department perceived as efficient? Rating: 2. Do services seem to be effective, and meeting community needs? Rating: 3. .rs the Department innovative, and anticioate problems? Rating: Conn/nents: This discussion has considered many different aspects of the City, and City operations. Is there any other area that you fee[ should have been addressed? .4a'e the additional comments or suggestions that you may have to improve the Manager's contributio~ to the City, and to City Council? Corlhq'lents] Name (Optional) Date ?agz 5 o~ 5 MANAGER EVALUATION SAMPLE 2 5/93 ]. CONFIDENTIAL CITY MANAGER PERFORMANCE EVALUATION CITY OF GARDEN CITY~ KS Rate from 1-10, 10 being excellent Date: Evaluator: Responsibility or Characteristic Circle Rating GENERAL ADMINISTRATION ManDower Deve[ooment: Does he appoint and train effective subordinates? Is he able to recruit and retain qual~ employees? LeadershiD: Does he motivate others to maximum performance? Is he respected as demanding but fair?. Does he get enthusiastic response to new ideas and needed reorganizations? Suoervision: Does he adequately supervise and direct the activities of the Department Heads and staff?. Is he able to control the operational activities of the C'rW through others? Is he available to his employees for guidance and counseling? Does he effectivey develop Department Heads and staff people? Job Oroanizadon: Does he delegate responsibilby effectively?. Does he use his time productively?. Does he program activities in an ordedy and systematic way'? Execution of Policy: Does he understand and comply with the overall policies, laws and philosophy of the City?. Do his efforts lead towards successful accomplishment of goals? Does he measure resuh~s against goals and take corrective action? Planninq: Does the Manager translate policies and objectives into specific and effective programs? Does the Manager independently recognize problems, develop relative facts, formulate alternate solutions and decide on appropriate recommendation? Budeat: Is the budget developed in a systematic ar'4J effecdve manner'?. Is the budget proposal for the Manager normally reasonable and appropriate? Does he carry out the budget satisfactorily and control expenses within the levels set in the budget'?. Communication: Does he keep appropriate people inform~¢<:i? Does he present his thoughts in an ordedy and understanding manner?. Is he able to be persuasive? Reoordnq: schedule? of the City? Does he submit accurate and complete staff reports on Do the reports adequately convey information on the operation 12345678910 12345678910 12345678910 12345678910 1234567891O 1234567891O 1234587891O 1234567891O 1234567891O CONFIDENTIAL Responsibility or Characteristic Circle Rating Commission Communication: Does the Manager provide the Commission wkh adequate information to make decisions? Written Communication: How e~ective are the Manager's le~e~'~;, memoranda and other forms of wr~en information? Resoonse to Commission: Does the Manager respond in a positive way to suggestions and guidance from the Commission? Is the Manager artuned to the Commission's attitudes, feelings and needs? Productivity: Can the Manager be depended on for sustained productive work?. ODes the Manager readily assume responsibility?. Does the Manager meet dine esdma.~es within his control? Stress Mana('~ement: Is the Manager able to resolve problems under st. rain and unpleasant conditions? How well does the Manager tolerate conditions o¢ uncer~ainb/?. Does the Manager respond well to stressful situations and adequately deal wilh the stress inherent to the position? 12345'878910 12345678910 1234567891O 1234587891O 12345878910 EX-TERNAL RELATIONSHIPS Community Relations: Is the Manager skillful in his dealings with the news ,media? Does he prope,dy avoid politics and partisanship? Does he show an honest interest in the community?. Does he propedy convey the '~olicies and programs of the Community ReoL~tation: What is the general attitude of the communrty to the Manager? Is he regarded as a man of high in~egrit-y and abiliW? Is his public credibility an asset or liability to the City?. Professional Reoutation: How does the Manager star4l among his colleagues? Does he deal effectively with other public managers? Is he respec:ed by professional and s~ representatives o~ other cities and counties? Does he aEend and participate in seminars and conferences for professional devetopmen~ Inr`ercovernmental Relations: Does the Manager work effectively wh:h federal, star`e, and other local government represe0tadves? Is his relationship with or. her [ccal government officials beneficial to the City? Is he able to facilitate cocpera,:lve efforts among various local agencies and the C;'W? 12345678910 1234587891O 12345878910 12345678910 CONFIDENTIAL Responsibility or Characteristic Circle Rating PERSONAL CHARACTERISTICS ImaGination: Does he show originality in approaching problems? Does he create effec[N,e solutions? Is he able to visualize the implications of various alternatives? Obiecdvitv: Is he unemotional and unbiased? Does he take a redohal and impersonal viewpoint based on facts and qual~ied opinions? Is he able to dh¢ide his personal feelings from those which would most effectively convey the C'rty's interest? Drive: Is the Manager energetic and willing to spend the time necessary to do a good job? Does he have good initiative and is he a self-starter? Does he have good men~l and physical stamina? Judqment and Decisiveness: ts he able to reach quality decisions in a timely fashion? Are his decisions generally good? Ooes he exercise good judgment in making decisions and in his general conduct? A~h~ud_=: Is he enthusiastic? Cooperative? Willing [o adapt? Does he have an enthusiastic a~th~ude toward the C~, both professionally and personally?. Intecrktv: Does the Manager fulfill his responsibilities and duties in accordance with the ICMA Code of Ethics? Is he honest and forthright in his professional and personal capacities? Does he have a reputation in the community for honesw and integrfry'? Self-assurance: Is the Manager self-assured of his abilities? Is he able to be honest with himself and take constructive criticism? Does he take responsibility for mistakes which are his? Is he confident enough to make decisions and take actions' as may be required without undue supervision from the Commission? 1234587891O 12345678910 12345678910 1234567891O 1234567891O 12345678910 12345678910 CONFIDENTIAL COMPOSITE PERFORMANCE RATINGS General Adminis[ra[ion ~,4t ernal Rela[ionships Personal Characteristics STRONG POINTS 1, 2. 3. WEAK POINTS 1. 2. 3. SUGGESTIONS AND SPECIFIC DIRECTION FOR IMPROVEMENT: GENERAL COMMEN'TS: MANAGER EVALUATION SAMPLE 3 5/93 CITY OF N~W BRIGHTON, ~fIN%¥E$OTA Evaluation of Chief Executive Officer Ex-planations arid Directions Performance Evaluation as Team BuilcUn~ Evaluation as Team. Build~nff If evaluation is to be, in the truest sense, a moo-ns of team building, certain conditions must prevail. The b;vo processes must be compatible and interrelated in the follovdng ways: Evaluation is basically a means, not an end in itsek'. The trust level between the evaluatee and evaluators must be kith. The roles each are to fulfill must be dearly indicated and accepted. Re~-ponsibilit/es are matched w-i~k pre-de~ern~ned standards of oe.~formance. Definition of RoSes A. Cit~ Co u_~ci! Conduct ~_n_nual assessments of pefform~-nce of ~e Chief Executive CkJicer (CEO). Re~-p. oct the prerogatives of ,:he CEO insof~~ as operation ra~nagement fu_nc~ion of the organ.ization is conce~.ed and the ~1i~' fronotion of the Council. ~fa?.e assessments in ~enera! terms except in inst&nces where sp. ec~fic improvements are needed or when erpl.icit commendations are due. B. Chief Executive Officer Accepts the prospects of a.mnual evaluation. Understands the scope and 5~ast of th~ evMuations. E.rpects the evaluations to adhere to the established procod ,u_res for evaluaU_ng /he pe~ormmnce of the CEO. ~e~eten-rdned Pe.,-forraance "' ~andards A performance standard is defined as a condition that will ex/st when a responsibiIit7 or function is succes~ully pe.~o .rm..ed. i~ is essential the~. a pe~o..-?~.s-nce st.~--nd=--~d be established, at the outer, for each of the eight major areas of re~.~-ponsibility of ~he CEO. This is necessary in order to use the rating scale e~ectively. 5faior .-%.,'eas of Resr_~onsiblH?z It shoed be reiterated t'-o~ ;- '='= ' ' c~ flue aocrooJa~e level of e~ecta~ons, actu~ pe~o~ce must be mea~ed in rela~on m the in~cated s~u~d of pe~o~nce. Nfaior .~reas o£ Res~ons{biHtv (continued). Eight ma~ar aream of respon~bility as the basis upon which assessments are to be rn~cle. Degndp~ors as provided under each to clarify the me~u{ng and content oF the area. lZfowevar, the evaluation is made of the rn~or area. Rafin~ Swnbols 1Rating symbols a.re used to m.~ke the as. sesmmenta; and these symlx)is fall into three mMn categories: E = Exceeds Expecta~ons (per~ar~.~uce h.~ been shove reasonable expectations) · ~f = ~fee~s Expectations (perfo _zTn~nce h~ atto{ned a level 8f reasonable expectation.s) t3 = 13elow Expectations (perform-~=ce has been below rexonahie expectationre) To aJ/ow for fur~-he_r re_ff~uement af these asse_~?uents, each of the three categories can be indicated with a (+) or (-) symbol. Th{s allows far a continuum of u~ne rating categories fi'om B- wifich kudicates the lovzes-~. rating to E+ vzhich indicates ~,u3Jy exemplary pe_rform~nce. .As inclicated earlier, wit3aout more precise de_f'~aition of the tar'm 'e_..~-ta~ion~", i~ is pos.~ble that ~_mbigx~J. ty will result in the %%se of the ternm In ord~ to help avoid [kis possibility, the concept o£ 10e?7orma_n. ce Ft.=-nd=_rd~ ~ useeL It ~ be noted that in connection wi~h each rna3or area, a performance s~.nd.~rd is stated, including the condition3 that have to be met in order to de~de the e~tent to which ~ex-pecta~ons" have been n!et. -3- EIGWT )L~kJOR ARE.kS OF RESPONSIBILITY Organizational l~lanagernent Fiscal/B usiness l~£anagement l:~rogrsrn Development and Follow-Through Relatio,msbJp with the 5'£ayor/Counc[l Long ~ge ?l~ng Relatio~p ~th Publi~ublic Relatio~ ~tergove~men~ Relatio~ ~ofession~erson~ Development -4- RATING E+ E E- M+ M- B+ B B. RESPONSIBU,WY Org~ aniza~iona/Mana~emen¢ P~.ras ar~cZ or~o_n~zs t~e ~uor~ t~c~t goes b~o decLsions o£ ~h.e Council PLe_ns e.n.d orgomizes u~or~ C ~'T e~"~t t e c~. r~o ~o g2/. d~.~_lopL~g ~[-7 members P ERF 0 PuM. A.N C E ST A.N~D AI:LD OTE~iona] l~fanagemen¢ ~ be considered effective when a ma~or/W of the coniCions have been successfully ~ed,. Well qualifi. ed, promid~g persons are recruited & Employees ~re o_pproprge. tely pIz~ced con. trib~g to r~ high · , ret~ntLor~ r~ SupeTuLsor~ te~ motivate h~ g h perf ormance~ d- CompkffzLt.s to Cound2 c. re r~ot The organ2zad~n is az~are of ~ tre~q~.s Ln tecI~n. oZogS,. Obser,'?-~io~_s af Ev~2,'.m~rs: (use th/s space also to LudJca~e the/znpact upon the teamwork factor) $u_=~es*dons for I_m.¢rovement: (Spedtic area(s) tlzat need s~eng'Lhenin~ C~o.m-m. enda.5ons: (g~ea,rs) of pm~omm-qnce e~llir~g far pra/se_/commenc[afion) Com_ments o~' the CEO: CL~ .s'poxses to amy ~ t~e emalu. at5orm/c~mment-dsmgges~3ons/c~mmenrbfior~.) -5- R_¢TL-NG E+ E E- M+ M M- B+ B B- II. RESPONSIBELITY F~s cal/B u~in ess Manasemenl Pku~ ~ orga.,ffze. s tAe prepc~ioa PZ~r~s ~ or$a~zas ~ ~¢~n of repor~ }=or Co~mcH ~Aa~ P~OP~CE ST.~;DAP~D F~sca]jBusiness M~n~gemen~ wLU be considered effective when a majority of f~he condi¢ions have been successfully fulfilled. Cos~..eff eczV. z~ me~s'uras on ~z~ncial repor-~ing i~ tirneJy ~ readily under~la d. PhyS.3/'nci[fti~,~ mam~~ O5s~--¢-_.~o~s of Eva!ua~rs: (,use *dais ~ace Ms~ t~ in,cate tl~e impact upon tee teamwork facLor) for Lm.~,rov. m~n.. (Spec/fi¢ area(s) C_~at need Com-m. enda5ons; C-Lrea(s) of pe..~orm.~ce Cq!ling for larMsa/commendat/on) the CEO: (2:?.e .s.s.s.s~r~es to any of LEe ewaJu_at/on_q/commenta/s~gge~orm/com-me~.~d-m~iorm.) -5- F~TLNG E+ E B+ B III. Prosram Development and Follow' Through. end organizes work r~sec~rc~hing pro~r~ s,, gges~io~s r~ord~g of ~ res~U~ of ~waysLs. se~c~ce.s bei:g pro~d ha/ZocaJ end research. ~tcu~ and org~nizas wor~ the Courtrid so tJzc~ it Ls completed Ptan~ orge.~ze= and ~ crdopted or c=uproued by the Cou. ndd. PFmmORM_ANCE STANDARD Prog'r~m planning techniques and procedures ~ be considered effective when a rn~jori~jr of the concli~ions have been succe~-ful/y fulfilleL On g o iag pro gr cutrs ~d s~rd~ c~e fvl~y re. spo~ to ~ Cttf s b. Monitor'trig procedures are in · ' pta. ce ~rd f-uncttontng well T~me CEO can be depended upon to forlow t]mough~ rr~ost effec~;e ~ of Staff tzzL~n~ Obse.~'afons of Ev~uators: (,u~e t'rds ~ace ~so to in,cate the Lmpact upon fae factor) $u~e~ons for Lmrrrovement: (Specidc area(s) that need strengthen~=g) Co.':v.-m. enda5on~ (.A.rea(s) of performance c~Uing for Fz'~sdcommende~on) Ce.m-,?.ent~ of the CEO: CR~ .sponges to any of the eva!uationdcommen~.~/sugges~ondcornm~n~afions.) -7- E+ E E- M+ M B+ B B- \ iV. ttela~onskip ~zith Mayor and Council ~ ~iff~ of the PEttFO ~LA~X[ CE STANDA_RDS Rela~/on~ wi~h the Mayor/Coumcil ~ be considered effective when a ~jority of the condOr-ions have been successfizHy ~ech M~ reports, prese~ations and recorr~u~t~n.s ar~ clearly arid cor~in~_ngly made. are made in a [octTz~ght, an~ 7~espon. ses to reqv_~_s'ls ~e made pron~tly and completely. ~ecorr~ra~r~.~fons a~pear to be tT~roughf y resea~c_he~ prouided ~0 Cou. r, tc~ to ~ A sysiern is fin plz~:e to report Obsa~;a5ons of EvMuators: (use th;~ ~ace also to indicate the impact upon the t e =_m.~crt: factor) for Lm. or. ovement: (SpecL~c area(s) that need stren~hen{n~ Com-m. enda.~ons: (.h.-es(s) of pe~Wormsnce c.~!Iiug for prMse/commencLsdon) Oom_m. ent.~ of' the CEO; (]~esponses to az~y of '~e evMu~don~commcuta/s~aEgesdon~/commenriad. ons.) P. AT~G E+ E E- M+ M- B+ B B- P. ESPO N,m'R ~i'TY Long l:La.u~e pl~r~u~u~ t¢chnologi~ s3's~-~ m~thod.~ c¢c Ptams and or'ga. ntze_z a proc. e.~ of program ~ in anticz~n of f'u~ure ~ and pro btern~ azvaren. es~ of ~pm. en~ occz~-ring uri~hDz other dff~ or other jm-Lsdic~ior~ that rr~y ka~ an ~mpc~c~ on CLt~ c~~ Pkm.% or~aniza~ ~ rrmin~in~ a proc. ass /or ~ZLshL'tg co~ goals to be approued or adopt~ by Co,until cuzd monitoring ~ sta.~z~s reporting. P~t~LkNCE S~A~N-D AR.D Skrate~ic pl~uuing will be considered effective when a '~jori~y of the concli~ion~ have been successfully fulfiAI ecL A ~nstz-ucted long-range (s.tr~Zegi<) plan is carrent. l.), in operation. Anau~ opera_ffonaI plm~ are carried out by Staff ~~ An on.going monitoring process is in oneration to a~ain quagi~ ~zvr-ance in _~'ogrum and p~oject Lwp~~on. Progrm~ ~n ~ per ~ nnel ~ n are ~- with the straZeg~c Ze~ k..n.owladge i.s czu"renZ and c. ompLe~¢. Obse.,-vadoms of EvMue.~rs: (,use ~h;._~ space Mso to ~ndica~e the ~.~-.pact upon the team~'ork fac~r) $u~¢es*dons for L-v.~:rcovemen¢; (SpecLfic area(s) ~at need s~eng*~enin~ C.?w_m.¢n~ of th~ CEO; (]%e .spon~s to any of the ev'~u.a.d. on~co'mmen:~,~¢~,/s'ugges'd. on.~co'mm~d. on~,.) -9- l~kTL~G E+ E M+ M- B+ B B- VI. Rela~ion~kip w4~h Public.,l~ublic l:telafion~ Pkm~, orga~ize..~ and ~ .~m~_' ff ,_ri~ to public .z~e~ ce p tio n ea:~sts i~ eanpI~e. ez co~ in contact uritA of the Ci~ to tke co~ t~2t PERFOi:h~,L~N CE S~.~'-DARD Commuulc-a~ion serv/ces ~ be considered eCec/five when a m~jorit7 of the cond/~ons have been success-h.dly fulfi/le & from t]u~ public cLr~ Ci~ ~ good tm.a~e ~ comtx~r'ab~ org~r~. Obse_r';a~ons of Ev~ua~rs: (use th~ ~aca also to Lnd2ca~e the impace upon ~e t e ~n,.~o rk faclor) ~qu,=.zestion~ for Lm~Trovemeng:' (Specific areafs) th~_~. need s~en~,he.~ing) Com~mendafion~: (-a-~eafs) of pe_fform~nce c-~111ng for praise/commendation) · Co~-m. ents of ¢he CEO: CRa .sponsas t.o any of the evaiuafiiozm/commenla/m.tggeg5ona/comma~rb~ons.) - I0- R_~TI/qG E+ E M+ M M- B+ B B- RESPONSIBrr,vrY VIL Lutergovennnen~.al Relations ~p~ and plan~ in other j~r~s that may reJ. ate to or affect Ci~ gov~ ,~ E.s-:c~blishes and maidsins a liaison wi~h other g ove~ ,u7~z~a2 jurisdic~n.~ in tho~e areaz of ~ce ~ improve or emtar, c~ ~he C'L~s 3sro~ MainY. ainz co~ns with gov~ ,,zne~.al jm-i.~iic~nz ~ which the CL,"), is izwob.~d or PERFOrtaLiCE STAAN-D.~ Lu~ergover~ment~l rela~o~ ~ be considered effective when a majority of t. he conditions kave been successfully fulf~e d. org~n~ Provide~ exa.mpLe~ of good ideas from oth~r jv. risdict~n.~ d. Po.~ff:~e r~nship ~ Good coopero. tion wish and Sta~ agem:ie~ Ohsar~,'ations af Ev~uators: (use th{, space also to indicate the impact. upon tc~mwork factor) Su~Fe~-tions for Lm. orovementl (Specific area(s) that need s~eng-theninFO C.o.m-mendafions: [.-M'ea(s) of perforrn.~¢e c~llin~ for ~wai~e/commenda-~on) Co.m_ment~ of the CEO: (~-esS>onses ~ any af +.he e~,-a!uations/co~ents/sugges~donsYcommenda~ion~.) -11- RATL~'G E+ E E- M+ M M- B+ B B- VIIL RES2~NSIBlI2TY Professional/Personal Developraen~ Profe~-ioum! and perso_ma] compe~encies will be considered effeci:ive when a majoriW of ~he coneli'dons have been succeasfi~y f~lt~lled Obae~,aSons of Ev~uator~: ('u~e ff,,.i~ space also to indicate the impac~ upon ~e te~.work fac*,or) ~ ....~-~o..~ for L~..~vovemcn~; (Specific a~ea(s) ~b.~.~. need Comm=.ndafions: ~.a~rea(s) of pe_rforvn~nce c~lling tim" praisa/com.'-~enEafion) Ccmmen~ of ~e CEO; ~ezponsas to any of the - 12- City of Lamar Evaluation and Development Plan city Administrator Evaluation Date: PERFO~KCE STANO~_RDS to ~eer~ the job. a~d { ;~::~;": =-,~ ' ' continual basis. .n_~.~., .... ~chta'fe axc~cted resul~ on a PERF O~<[ANC E FACTORS Building .:'.Z.3 .'. 3 ~'. e :l t-' :-~ ;-~,"""; n- ' [ a oc ......... ....to ::obL:-.: so!';:aq ar, d '~'ork --- . {-;:~:c~;.,q vit.h City st~ff :.: eli [eve!s azd ip..:.':t ','::eae,rer ~cssible. Employee Develooment ....... ,..? ,=,u.,:~=..a:=:/..,_~.s/c=s,.p..,..s :' ' .... ~nco',~qes aqd orovides for ~a!ninq ar~ deve!op:e~t of staff at all levels. BOROUGH COb'MC l L BOROUGH OF POTTSTO~ CItY HALL POTTST(J~.', PENNS'~-V.k~YIA BOROUG~H ,~NA~=R EVALUATION %'he following racing and evaluation fo~-m is divided into ~hree parts, each representing a major aspect'of the role of Pottsco~ Borough Manager: (1) ~he role of chief execucive, charged with. serving and pro~ecting the health, safe~y, welfare, and ¢omfor~ of Po~sco~'s 22,800 citizens, (2) the staff assistant ~o ~he Borough Council, charged with providing the law'-=aking body wi~h .~echnical info.'-=ation, policy reco.-~--.endacions, and le~ !a~ive advico, (3) the ooeracinz reoresen~a~ of ~he borough go:~er..- men~, charged ~ich representing the borough in'.ics relations wi~h the public, ~he press and mass media, governmental units within the borough, governments! unics oucside of ~he borough, and professional societies devoted co municipal governmenc. This fo~--m is co be used by each of :he 7 Councilmen, and the Mayor, who will evaluate the Borough Manager or. his performance in fulfilling each of the three roles ~'hich he plays in Poccs~o~ government. Under Heading i, "Chief Executive," the Co~nci! eva!ua~es Budges, Supervision, Perscxne!, Leadership, Execution of Policy, and Depara~men~al Perfo~xce. Under ..... ~ , -~ Reporting, Council Relations, Heading rv, "Staff Assistant," we e,,'a~ua.~ . . ~==~ and Policy and Ad=inis~ra~ion Under Heading !!r ~'e ra~ ~h= aspects of "Oo~ = g Reproson,at~"~ "~'hich ar~ Co~uni~v Reputation, Cizi~- Rel=~ons, °rofessiona~ Repute:ion, and r-:ergovern=_..:al Relations The City Manager is graded !-5, with the following scale: ! is poor, 2 is fair, 3 is good, ~ is very good, 5 is ex~e!!en:. Each Councilman should sign the fo~, after filling out the space if he wishes - for _._ -"' - forms vi~ c~ be ~ransmitt~d co the Count!~ Prosidon:, ~ho will make a compi!a=ion of the co=.~en~s ant d~c~.-=~- average racing score by calculating ~he average racing for each field evaluated. %he fo.-=s will then be presented ~o the Borough Manager for his pe.-m-.._nc =~s, so ~ha: he may annua~!y' review his progress. CHIEF -'~':'- '-'VE 1 3~GET: is the Manage-'s budge: r~a!is~ic? is i: =-°me-°~ ;- an in~e!!igibie fashion? Is it balanced? Does he administer i~ so ¢ha~ he annually operated ¢he Borough Administration wi=hin its confines? 2. SUPERViSiON: does he properly supervise his department heads? Does he a~ ~he same time maintain a scandard of respect for =heir abi!i~y and encourage choir initiative? Does he know ~ha~ is going on in the depar:- ho~ :hey can improve? is he reasonahi'/ available ~o borough employees for guida~c~ and co=nse!!izg? 3. PERSONNEL: has he recruited excel!one personnel for Po~:s:o~? Has he remained exce!!en~ people who ~¢r~ tempted co go elsewhere? Is he accurace!y info.--.-ed and deeply concerned abou~ employee insurance, fringe benefits . Does h~ imoar~ia!!y administer th~ his ~erso~ne~? Is he able :o ~e: enthusiastic response 5. ~TECUT!ON OF POLICY: tdoes he understand the borough laws and ordlnance~ Does he cause ~hem co be vigorously emroreed? Does he review enforcemen~ from ~!me ~o ~ime co improve its effectiveness? Does he prompc!y make rec~enda:ions co ~he Borough Council for changes in the law, when an ordinance or policy Droves impram:lea! in ac:ual his a~ci~ude reftecz a derorion and respeon ~o ~he borough laws? ..................... ~ ..... : we.. ar~ .s c_Dar ...... ;s opera%in§? a~:en:ion more so :ham o~hers° Has he obca~-=; :he greaces: possible effor~ from his deoar:menc heads and emoloy~=~~ Boreugh Manager's Off!c-~ Wa:er Finance Depar;mer.~ $e'-'e r Public 'Works Depar:menc/S~ree:s BOROUGH ~nc,,~ - ~u.,~[L STAY? ASS iS;A~T 7. .=-EFOKTiNG: are his repor:s readable? Are :hey comprehensive and unders:andable? Does he cell you ~hac you need ~o know co :eke sound policy? Does he ever ask :he Council .from ~ime ~o ~ime whae ~hey need ~o kno~? Does he ever s~if!e reports dndu!y? in. sum, does he keep his Council we!l-info.ned? 8. COUNCIL .R_EkATiON$: is he helpful ~o Councilmen ~ith their prob!e=s in such a ~ay as ~o ~o!ve :hem a: ~he adminiscra=ive level :hue avoiding unnecessary Council am:ion? Does he generai!y ~ry ~o ~ea[ with ~he Caunci! as a ~ho!e? is he impart!at among :he Councilmen as ~o city services? is he recepcive ~o ccns~ruc:ive criticism and advice? Does he promptly answer Councilmanic references? is he candid and for:bright, ye~ engaging in behavior appropriate ~o :he s£:uazioz? Generally, does he appreciate ~hi fac~ :ha~ the Council co[leo:ire!? is his employer? 9. ACE?~A: does he prepare a sound agenda? work flows smooch!F? is it balanced so ~hac :he !0. PCLiCY Ah~ ADMI:~IST~AT!ON: doe~ he have a proper sense of unders:andi: of :he difference be:~e~n policy and adoinjects:ion? Do~ he help make policy, wi:hou: unduly forcing himself? is he properly jealous of his o~ preemp¢ion of administration? Does he respond ~h~ admlnis:ra:ion? Does he offer sound advice :o policy and law? OBE~&TING ~E. R MS=NLn~_V=;OF ~E CITY 11. CO~~rJ~i~f .~.EPUTATIO~: what is the general attitude of the cc?~unity toward ~his man? Is he usually regarded as a man of high integrity, abilit' and devotion to the Borough of Pottsco;.-n? 12. CITIZEN .~E~tT!O~S: does he properly handle complain~s fro~ citizens? Are you proud ~o have him speak for Potcsco~ before groups? Does he answer his mail and ce!ephone properly? Does he seem ~o respect ~he in- dividual ci¢i=en? Does he properly defend his Borough C=uncil and reputation? ~en comp!ain~s are no~ valid, does he explain why they are n~t valid ~o :he citizen? Does he §e~ ou¢ of ~he office frequent!y, look ac things persona!.!y, ~ake a deep azd ~onest interest in Po~tsto~v. and her people? is he skillful wi~h ~he press, radio, amd ~e!evision? Does he properly avoid politics and partisanship? 13. PROFESSIONAL .~EPUTATiON: how does he s=and among fellow managers? Does he ever write for learned jourr. a!s? is ~o honored by his c~!!eagues with professional society offices? Do other managers cc=e to hi= for advice? Does he enzhu$ias~ica!!y and cons=ruczively atzend ~heir functions and c~-v=r..tions? Are you oroud ~o have him .represen~ you to municipal associations and at the CicM Managers' Conferences? !g. iNTERGOVE~ENTAL .RZ~YiONS: does he cooperase cord!ally wish our neighboring c=.---x--.unlzies and cizizens? With the County, £ca~e and Federal governments? W~cm governments! units within Poccsto~m~ such as .me school boards? Does he see a larger piczure of Potzsco~m~ as the Borough re!aces ca its environs, the County, the State and co the Na¢icn? In this ~pace, please wri~'e an'/ co--enos r,o~ properly ca~egori=e~ in the above paragraphs. (Use reverse s.d~ if needed. ) Durin~ the coming year, vhat can the Borough Manag~_r take che greatest pride in? ~at do you feel are his · .~..es~ acc~mpl~~ .... s ~hia ~:rcng~: ~air.~s and hi~ N~a~ areas do you feel most need improvememz? ~y: Do you kave any conscruc~~'~ ~ ~deas ko~ the ~orou-~ Manager can improve ~hese areas? (Use reverse side ~ecessary). , P%anning' and Organization. rea!is%ic obj~ives. 3) L~icipa~es ~%aatia! probbl. ~) Orqanizes work f!ou eff~[ive!y. Problem Analysis Media Relations ..... . _ ' Community Leadership 2 3 CO ~ ~iM.E NT S Memorandum Date: April 28, 1997 To: The Honorable Mayor Naomi J. Novick and Members of the City Council From: David Baldus, University of Iowa College of Law Re: PCRB Draft ordinance (4/22/97) and City Attorney Memo of 4/25/97--"Lingering Legal Issues" Since the 4/22/97 PCRB draft ordinance was released, I have carefully read it and the Iowa law potentially implicated by a citizen review process. I have also noted the recently stated concerns of Council members reported in the press. Iowa City Press Citiz. e.n, April 26-27, 1997, pp. 1, 5A. A. In my judgment, the 4/22/97 proposed ordinance is consistent with Iowa law and, with minor modifications, represents a workable review procedure. B. The concerns of Council members reported in the press appear to focus on the complexity and legality of the proposed system. I believe the process could be simplified by eliminating the "appellate" features of the process at steps 5, 6, and 7. With these modifications, the board would simply issue its recommendation to the chief of police (PC), who would then consider that recommendation in his final decision. Such a system would provide meaningful citizen input on individual complaints, while retaining board oversight visa vis police policy in general. Elimination of the appellate aspects of the process would also reduce to near zero potential conflicts with state law. C. The remaining legal issues. In a reduced form ( i.e., limited to stages 1-4, 8-9), the only legal issues would concern (a) the nature of the information that the CP can communicate to the board, and (b) whether the board's recommendations should address not only (1) whether the citizen's complaint is sustained by the evidence, but also (2) the appropriate discipline, when the board believes the complaint is sustained by the evidence. 1. The legal point of departure. Because the state code does not specifically authorize or prohibit a citizen review board and Iowa City is a "home rule" city, it is free to establish the procedures it considers to be in the public interest, unless they conflict w/th other specific provisions of state law. In short, there is no requirement that state law specifically authorize a PCRB. A similar issue arose in the 1970's with respect to a proposal that the Iowa City Charter include provisions for initiative and referendum, which are not specifically addressed in Iowa state law. In spite of that silence in the state law, the initiative and referendum provisions were included in the Iowa City Charter and their use in Iowa City has never been challenged as unlawful. 2.. The memorandum of City Attorney Linda Woito on "Lingering Legal Issues" (4/27/97) (the "memo") presents, as she puts it, a conservative view of the law so as to put Council on notice of all possible risks. I respect here desire to reduce risks of possible litigation associated with the review process. However, in the process of so doing, I believe she overstates the affect' state law is likely to have on both the legality and effectiveness of the proposed review system. In my judgment, a more plausible interpretation of the existing law and how Iowa courts are likely react to an Io~va City citizen review system is much less limiting. The following paragraphs explain why think this is the case. a. The "Examination of Public Records/Open Records Law" ("ORL") has nothing to do with the question of the infomat/on that the l~olice chief can give to the board in the exercise of its legally mandated review function, The memo (p.4 items #2-3), suggests that the ORL somehow limits the freedom of the PC, in the case of individual citizen complaints, to give the board the information it needs to make meaningful recommendations. If fact, the ORL law is intended to deal with situations in which the media or other members of the public seek to pry loose from public officials information that those officials consider confidential and privileged and therefore beyond the reach of public scrutiny. The typical ORL case involves requests by newspapers or litigants in related civil lawsuits, who seek access to the files developed in criminal investigations. All of the of the judicial decisions that I have read suggest that the ORL does not extend to the voluntary transfer of information between various departments, branches, and boards of local governments -- that is needed to carry out their legal obligations. If established, the PCRB will most likely be considered a "board" of the Iowa City government.- Accordingly, I believe that the ORL will have no more application to communications between the board and the PC, than that law currently has to communications between the PC, the city manager, and the city council. Moreover, even if the ORL were held to be applicable, I believe the courts would rule that the public interest served by the PCRB review function clearly outweighs any "adverse effects" that might arise from the board's having access to the information relating to a citizen complaint. Indeed, I have a hard time imagining what those adverse effects might be as long as the board maintains the same confidentiality of the officer's personal file that the PC currently does. b. Due process protections for officers are irrelevant to the issue. The memo suggests that the due process protections provided public employees under state law will somehow conflict with the effectiveness or possible legality ofa PCRB ( p. 2, items # l-2). The procedures mentioned in the memo are binding arbitration and 2 appeals to the Civil Service Commission. These procedures in no way limit the city's authority to establish a PCRB. Moreover, even if such procedures were to result in an outcome that is different than what was recommended by the board and/or decided by the PC, the goal of affording citizen impute through the board will in no way have been diminished. There is simply no conflict here. c. The PCRB ordinance need not limit the power of the PC to impose provisional discipline. The memo (p. 3, item 3) suggests that the time frame suggested by the proposed ordinance will limit the authority of the PC to impose provisional discipline when it is required in unusual circumstances. This is a legitimate concern. To deal with it, the ordinance should simply authorize the PC to impose, "while a citizen claimant is pending, provisional discipline as required by the public interest," subject to reconsideration by the PC upon receipt of the board's recommendation. However, I believe it is important, whenever possible, for the board to provide its recommendation to the PC before he takes final action in individual cases. d. The PCRB does not threaten the constitutional rights of officers. Finally, the memo suggests that the PCRB may threaten the constitutional rights of an officer who is ultimately prosecuted for a criminal offense (p.3//4 ). An officer subject to the jurisdiction of the PCRB will have all of the constitutional protections he or she cares to invoke in that process and beyond. The fact of the PCRB proceeding may generate some pre-trial publicity, as may any disciplinary proceeding initiated by the city. But the adverse effects of any. such publicity are likely to be far less than what is now routinely generated by the media and tolerated as lawful by the courts. e. The PCRB does not significantly alter the structure for evaluating allegations of officer misconduct. Finally, the memo suggests (p. 3. #5) that the state law's model for the resolution of personnel issues bars a city government's efforts to include input from a board of citizens appointed by the city council. As far as I can tell, there is nothing in the state code or the caselaw that says this -- with respect to either the issue of (a) whether a citizen's complaint is supported by the evidence, or (b) what the appropriate discipline should be when discipline may be called for. The thought that there exists such an "implied" limitation on the power of this city to organize its affairs on such an important matter is totally inconsistent with the theory of home rule. D. My conclusion is that City Council can press ahead in the direction it deems proper without undue concern about the legal questions its current array of choices may raise. If you follow a sensible and reasonable course of action, I am confident the Iowa courts will support your judgment. City C. 4127/97 PCRB Process? 1. Citizen (or parent of minor) files complaint a. written form, neutral site(s) b. within days of incident c. copy of complaint sent to PCRB d. mediation offered 2. ICPD investigates all complaints a. day deadline b. PCRB member to be participant in investigation of all "serious" complaints (discretion of PCRB or City Council) c. any serious "incident," as determined by PCRB or CC, may also be formally investigated 3. "Facts~ and "Conclusion~ of investigation to Chief a. day deadline for PC to formalize report and send to PCRB, Officer(s), City Manager, Complainant concurrently b. PC assigns "justified~ or "unjustified" status to behavior of officer(s) in that formal report. Also possible to evaluate degrees of appropriateness in the commission or omission of actions by officer(s) c. Complainant has days from receipt of report to respond to PCRB with agreement, disagreement, new questions, etc. d. PCRB has days to respond to PC e. extension of time for additional information? 4. Administration of discipline by PC and CM, if determined. a. days after response from PCRB, PC will send recommendation of discipline to CM for approval b. PCRB, Officer(s), and Complainant notified, allowed days to comment to CM c. CM finalizes discipline d. appeal process through Civil Service Commission CITY OF IOWA CITY CITY COUNCIL INFORMATION PACKET May 2, 1997 IP1 IP2 IP3 IP4 IP5 IP6 MAY 5 WORK SESSION Memorandum from Council Member Baker: Housing Assistance Guidelines Article Notation: West High Traffic Signal Memorandum from Planning and Community Development Director: Residential Parking Facility t~t--~ Impact Fee - Near Southside Proposed Changes to Regulations Regarding Animals [Previously distributed April 4, 1997] Memorandum from Assistant City Attorney Mitchell: Non-Motorized Vehicles Ordinance; /'71r7 Skateboarding Letter from Jaraid Palmer (Iowa City Community School District) to Mayor: SEATS IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 IP19 IP20 IP21 IP22 IP23 IP24 MISCELLANEOUS ITEMS Memorandum from Council Member Baker: Budget Reductions Memorandum from Council Member Kubby: Financial Forecast Memorandum from City Manager: Highway 6/Carver Hawkeye Area Memorandum from City Manager: Safe Worker/Safe Driver Recognition Memorandum from City Clerk: Council Work Session April 21 Memorandum from City Clerk: Sidewalk Cafes Memorandum from Finance Director: Fiscal Year Ending Management Letter June 30, 1996, Auditors'[?~ Memorandum from Planning and Community Development Assistant Director to City Manager: Pedestrian Signals at the Intersections of Washington Street and Dubuque Street, and Iowa Avenue and Dubuque Street Memorandum from Housing & Inspections Director, Senior Building Inspector, City Engineedngl. t7~r7 and Fire Chief: Issues Raised by Iowa City Home Builders Association Memorandum from Captain Widmer to Police Chief: DARE Survey I r7c~ Memorandum from Police Officer Kevin Berg to City Manager: Upcoming Events I r7'~(~ Letter from Congressman Leach to Mayor: Invitation [ t'7~'-~'~ Cedar Rapids Gazette Article: Court Makes it Harder to Sue Local Government [Vanderhoef] I "7 Agenda: Johnson County Board of Supervisors May 1, 1997, Formal Meeting Workshop: Advocacy Skills: How to Effectively Present Your Ideas National League of Cities Fifth Annual Leadership Summit Invitation: 14th Annual Old Fashion July 4th Parade Notice: Joseph Moreland 17s3 Infomation Packet May 2, 1997 page 2 Memo from City Mgr. regarding Wheelchair Accessible Mini Van for Transit. Memo from City Mgr. regarding Park Constructio Company - Sewer Project. Copy of letter from Council Members Thornberry & Vanderhoef to Bd. of Supervisors regarding Seats agreement. Memo from City Mgr. regarding Linn St. Parking lot. Copy of letter from Kay Schneider to AUR Property Management regarding 319 Church St. Copy of letter from Tina McCoy to Parks & Rec. Director regarding Reno St. Park. Agenda for the 5/6/97 Informal meeting of the Board of Supervisors. FY97 comparison of actual revenues to expenditures and cash position for operating funds, for the nine months ending 3/31/97. Memo from Asst. Finance Director regarding Stephen Durham Care del Sol parking ticket review. Copy of letter from City Mgr. to Jim Houghton regarding his questions/comments on building and inspection. Copy of Community Police Survey Results, prepared by Stephan Arndt & Ted Cizadlo. 5~2/97 To: From: Re: City Council Larry Baker Housing Assistance Guidelines Our discussion of the River City Housing Collective's request for CDBG funds has prompted me to re-think some of our basic assumptions about who should get financial assistance for housing. If not "re-think," then certainly study closer. For me, this is an appropriate time to look at the existing guidelines because I have long advocated that any future sales tax have some allocation for locally funded housing assistance. If that were to happen, we would have the opportunity to establish our own guidelines and not be bound by the federal regulations. That discussion will be more detailed later, but for now let me share these thoughts with you about RCHC in particular and housing in general. First, we are now using federally determined median income guidelines for the 30/50/80 percent categories. But, due to Iowa City's mix of high income professionals and low income students, the median figures, I believe, are not a reliable gauge for housing assistance. True, the cost of housing in Iowa City is too high, but the guidelines for assistance are not an accurate reflection of true "need." Second, whatever the income levels established, we seem to agree that single, able-bodied students in Iowa City would not be given assistance even if they technically met those income guidelines. This makes sense. Low income or not, a student status is self- imposed and usually temporary. And, in Iowa City, giving housing assistance to students, because of the sheer numbers, would decimate the housing program. My initial hesitation about RCHC was because of the substantial majority of students that comprised the RCHC population. Even the HCDC had some concerns about the same issue. But, suppose RCHC used the CDBG money for a purchase that had no students in it, then, why shouldn't it get assistance? At this point, the real question arises. How do we prioritize our assistance programs? In fact, some priorities have already been set. Low income elderly, disabled, single parent with children, families with children, and working families have always been given higher consideration than single, able-bodied low income people. Those priorities make sense. It was pointed out that the City is subsidizing single, able-bodied adults through the transitional SRO program recently established. That is true, but it is a far stretch to compare RCHC to that program. Some individuals at RCHC would certainly qualify for housing assistance, and they should get it when available. But it is clear that the overwhelming majority of RCHC would not get housing assistance as individuals. Why should the group? A recent legal opinion described RCHC as "more like a club." Let me emphasize: my objection to RCHC has nothing to do with the concept of c611ective housing. But that concept, as much as it might be beneficial to the individuals involved, does not merit public financial assistance so long as the population served is not substantially low income elderly, disabled, single parent with children, family with children, or working family with children. Especially in light of the fact that other, more clearly appropriate, housing project requests were not fully funded, let me suggest that we ask the HCDC to re-allocate the $80,000 previously earmarked for RCHC back into the GICHF, the Housing Rehabilitation Program, or even the Habitat for Humanity program .... each of which was not funded at the level which they requested. Finally, the "value" we are trying to live out in our housing assistance programs should be guided by the "spirit" of the regulations as well as the ~letter of the law." It is a delicate and sometimes difficult distinction, but a distinction which clearly applies in this case. From nowo $~r~lces I The ~b~ls h~vc wu~ecl ~ ~c~]a pickled for to Llnda J. Huang ~ion Tu~y ~t. wo~d ~ ~c~t m work out. Press-Ci~en ~ of Mo~y, ~e~ we~ 27 "Given ~e fact ~t o~y ei~t The Iowa City School Board voted Tuesday night to open three schools that have been closed to new transfer ~Wa ~ students -- but only for kin- ~ dergarten transfers and only on a prov'.mional, t one-year basis. The three schools are Cor- alville Central, Kirkwood and Penn elementaries. They will be requests from parents liying in a half-day district to transfer their child to a full-day school. Sixteen of these requests were for trans- fers to westside schools. Before the board's vote Tues- day night, the only westside school that offered full-day kin- dergotten and that was open to transfer students was Hills Ele- mentor),. However, it offered only five slots; thus, it would have been impossible to fulfill all of the 16 .... .e ........ .o tn ~e,~tqicle learning of the board's decision. "They closed off two schools to full-day kindergarten when there is a large demand for such a program." Coralville Central, Kirkwood and Peon all will offer full-day programs for the 1997-98 school year. They represent a total of 3 I kindergarten slots that would have remained closed to transfer stu- dents had the board not made its Weber from 1A splitting up Hawkeye Court? In other words, what other schools could accommodate a smaller number of Hawkeye Court stu- day programs. The option would have allowed students to attend just one-half day of a full-day program -- either the morning or afternoon session. Thus, any student who wishes to attend kindergarten for just half-a-day must attend a half-day program. Board member Susan Mixns was concerned that if the pull-out option was passed, the logistics ~ 'e,~i~aor's r~mt~encc sa./d the [ charge was "an invention" of the c parents want to transfer their kids out of a full-day program to a half-day program, I really don't think it's worth all the effort to try and work out the species," she said. Levey disagreed. "Strate- gically, all the teachers would have to do is make sure the parents are there at noon to pick up their kids," she said. "That can be a site-based decision -- it doesn't have to be district-wide." In other action: I The board voted unan- mously to help Iowa City foot the ~ill of installing temporary traffic ~ignals at the intersection in front ff West High School. The board approved a payment )f $9,316 -- an amount city hyfficials said was a "throw "COSt. -~ ' ' ......... :~,~,,( n tZns was the extent of the district's financial responsibility with this particular traffic signal. Superin- tendent Barbara Grohe said she was unsure whether the city would ask for more financial support from the district. City manager Steve Arkins has said that city councilors are split on whether the school district should foot part of the bill for installing the permanent traffic signal, which he estimated to be around $50,(X)0. [] Grohe did not have a rec- ommendation for board members concerning her choice of an ath- letic director for City High. She is expected to make a recom- mendat/on some time this week. school? physical education classes and Left began Tuesday nlght's more rushed lunch periods for discussion by saying that he students. doesn't think sending Hawkeye District officials have proposed Court students to Coralville Cen- building the school a multi- tral is the best option available. purpose room so that P.E. and "We need to look at some lunchtime could be held in sepa- more information, such as the rate rooms. However, this addi- feasibility and cost of building a tion would cost approximately · ~,¢': ....---,~.-.,~ .c~m at Coralville e._;ac~O ~ !7d ~u~er~ntendent has been discussir of the 100-some Hawkeye Court ginning of this Hawkeye. Cote sity of Iowa res plex that houses national and mar sends its studen Elementary. ,H0~ enrollment qf 455 school year, thz already exceedec of 408 students. The board fir cussions of Hawkeye Court year, but failed consensus. Talks January, and the has been on mc dents from Webe: Central Elements with the 1998-99 Hawkeye Cour expressed disn~ neighborhood se constant target board when it co ing boundaries Hawkeye Court moved from Cot. to Kirkwood, az moved again Weber. Most Hawke)~ ents have said children were : again, then Co~ would be the be-~ Most Hawke~ were to be mow best choice sinc neighborhood, However, Cot cern that their sc extra students. rather to just one whole group. "We've been the parameter of k eye Court kids t~g member Ernie Ga~- perhaps it's time f¢- would City of iowa City Date: To: From: Re: May 1, 1997 City Manager /~ Karin Franklin, Director, P Residential Parking Facility Impact Fee -- Near Southside At the January 27 work session, the Council was presented with a number of options to address residential parking facility impact fees in the Near Southside. The options were presented ~at the request of the Council, as a means to address an apparent Council concern regarding the impact residential development south of Burlington Street was having on the downtown parking situation. After some discussion on the 27th, a majority of the Council seemed to wish to distinguish between the residential parking requirements and fees in the CB-5 zone and those in the PRM zone. The attached table indicates the parking requirements and impact fees currently in place in the CB-10, CB-5, PRM, and the multi-family residential zones. In reviewing the transcript of the 27th meeting, the Council seemed to reach consensus that in the CB-5 zone less parking on-site should be required to allow more intensive development of the property; the parking requirements should be increased to parallel the amount of parking required in the PRM zone or other multi-family zones; and that the impact fee should apply to 75% of the required parking. The goal was to ensure residential development clearly met the full burden of parking demand generated and that some disincentive for residential development existed in this particular zone. The Council did not wish to prohibit residential development, however. Although the Council expressed a desire to address fees differently in the CB-5 and PRM zones, no agreement was reached on specific fee amounts. In order to charge a different fee in the two zones, the Council will need to articulate a rationale related to the burden placed on the parking system being more onerous in one zone than in another for the same use. If you make the distinction and cannot explain it, both fees will be open to challenge. The best way to approach this issue is keep the fee rates the same for residential development in both zones. In the PRM zone, the consensus of the Council was less clear. A survey of developers was requested. We undertook this survey in February. It was sent to seven individuals who have had a role in developing residential properties south of Burlington Street; two of the surveys were returned. Not surprisingly, the tone was one of preferring no regulation of parking or imposition of fees. The developers who responded were opposed to fees and any increase in them, and indicated that an increase in fees will deter development and raise rents. It was also stated that some parking was needed and that the developers should be able to decide how much parking they wish to provide. Proposal Based on Council Direction Assuming that the goals of the Council are to discourage extensive residential development in the CB-5 zone, allow for optional use of development sites and to bring the developer's parking costs closer to the actual costs of providing parking, the following course is suggested: Residential Parking Facility Impact Fee -- Near Southside May 1, 1997 Page 2 In the CB-5 zone, change the parking requirements to parallel multi-family residential development in the RM zones (x spaces per bedroom); impose the impact fee on 75 % of the required spaces; and require and permit only 25 % of the required parking to be placed on site. All other factors being equal, this change may make apartment development more economically attractive south of Court Street and in the CB-10 zone. In the PRM zone, leave the parking and fee requirements unchanged. Properties zoned PRM are in the area which has been designated in the Near Southside Redevelopment Plan as an appropriate location for intensive residential development. The goal of the plan was to take multi-family development pressure off of the peripheral neighborhoods, and to create a higher density population close to the downtown. The lower parking requirement and fee is intended to provide an incentive for residential redevelopment south of Court Street. On an accompanying sheet, the impact of the proposal stated above is demonstrated using the new apartment building on the corner of Dubuque and Burlington Streets as an example. At your work session on May 5, we can discuss how you would like to proceed. As with the recent amendments related to commercial development, the parking requirement changes will need to go through the Planning and Zoning Commission, but the impact fee changes will be dealt with only by the City Council. If different fees for the two zones are chosen, the establishment of sub- districts within the Near Southside Parking Facility District will be necessary; this is also a Council action. Attachment cc: Planning and Zoning Commission jw/respark.ld/doc Current Residential Parking Requirements and Impact Fees Bedrooms: CB-10 CB-5 PRM Efficiency None 1/unit 1/unit 1 Bedroom None 1 1 2 Bedroom None 1.5 2 3 Bedroom None 1.5 2 4 Bedroom None 1.5 2 5+ Bedroom None 1.5 2 Fees None 50% of reqmt. paid 50% of reqmt. paid $4,423.56/space $4,423.56/space RM Zones 1/unit 1 2 2 3 4 None April 30, 1997 ppddlr~parkreq.wp5 201 EAST BURLINGTON CB-5 ZONE Existin.q re.qulations: 19 unit apartment building (commercial on the ground floor) Six 4-bedroom apts. = 9 Twelve 5-bdr. apts, = 18 6300sq.ft. comm. = 5 parking spaces (1.5 sp/unit) parking spaces (1.5 sp/unit) parking spaces (1sp/1200sq.ft.) TOTAL REQUIRED 32 parking spaces (14 must be on-site; must pay impact fee on 13 residential spaces @ $4423.56/sp.* & on 4 comm. spaces @ $2211.12/sp.*) PROVIDED 32 parking spaces on-site Paid impact fee of $70,774.30* *Note: Actual payments would be slightly less. The project was approved in 1996; calculations are based on 1997 fees. Proposed re.qulations: Six 4-bedroom apts. =18 Twelve 5-bdr. apts. = 48 6300sq.ft. comm.-- 0 parking spaces (3sp/unit) parking spaces (4sp/unit) (amdt. before Council) TOTAL REQUIRED 66 parking spaces 16 POSSIBLE OUTCOME spaces must be provided on-site; must pay impact fee on 75% of spaces or 50 @ $4423.56/sp. 16~ parking spaces on-site Fee paid of $221,178 ppdadmin~201burl.doc I. Title 8, Chapter 3, entitled "General Animal Regulations", Section 1, entitled "Defini- tions" is hereby amended by' deleting the definition of "Exotic Animals". II. Title 8, Chapter 3, entitled "General Animal Regulations, is hereby amended by deleting Section 3, entitled "Cruelty to Animals", and substituting a new Section 3, entitled "Animal Neglect", to read as follows: A. No person shall neglect, abandon, abuse, torture, torment, mutilate, overwork, overload, beat, kill or cause the death of any animal by any means which causes unjustified pain, distress, or suffering or fail to provide any animal with adequate care, food, water, exercise, sanitation, space, indoor and outdoor shelter or veterinary care; nor shall any person transport any animal in or upon any area of a vehicle which is not enclosed. Animals which are transported in areas .of vehicles which are not enclosed shall be cross tethered or restrained in such a manner as to prevent the animal from being thrown from the vehicle. B. 1. A law enforcement or animal control officer, after consulting with a veterinarian licensed pursuant to Chapter 169, Code of Iowa, may rescue a neglected animal as provided in this section. The officer may enter onto private property to rescue a neglected animal if the officer obtains a search warrant issued by a court or enters onto the premises in a manner consistent with the laws of State of Iowa and the United States, including Article I, section 8, of the Constitution of the State of Iowa, or the Fourth Amendment to the Constitution of the United States. 2. If an animal is rescued pursuant to this section, the City shall provide for the maintenance of the neglected animal at the City shelter. The City may contract with an animal care provider for the maintenance of the neglected animal. The City shall post a notice in a conspicuous place at the location where the animal was rescued. The notice shall state that the animal has been rescued by the City pursuant to this section and Section 717B.5, Code of Iowa. The local authority shall pay the animal care provider for the animal's maintenance regardless of proceeds received from the sale of the animal or any reimbursement ordered by a court pursuant to section 717B.4, Code of Iowa. 3. The animal shall be subject to disposition as required by a court pursuant to Section 717B.4, Code of Iowa. C. The disposition of a neglected animal rescued by the City shall occur as provided in Section 717B.4, Code of Iowa. III. Title 8, Chapter 3, entitled "General Animal Regulations", Section 4, entitled "Prohibited Acts and Conditions" is hereby amended by deleting subparagraph F, entitled "Exotic Animals". IV. Title 8, Chapter 4, entitled "Pet Animal Control" is hereby amended as follows: A. The title of Chapter 4 is amended by substituting the title "Animal Control" for "Pet Animal Control". B. The title of Section 8-4-5 is amended by substituting the title "Nuisances" for "Pet Nuisances". I71 , 2 C. The definition of "Pet Animal" is hereby deleted from Section 8-4-1. D. The word "pet" is hereby deleted from the following sections: 8-4-2A, 8-4-2C, 8-4- 3E(3), 8-4-4A{1 ), 8-4-4C, 8-4-5A, 8-4-5C, 8-4-5D, 8-4-5E, 8-4-8B, 8-4-8C, 8-4-8D(1 ), 8-4- 8F, 8-4-8G(1}, and 8-4-8G(2). V. Title B, Chapter 4, Section 1, entitled "Definitions" is hereby amended to read as follows: DEFINITIONS: As used in this Chapter, the following definitions shall apply: Animal: Any living creature, domestic or wild, except a human being. Animal Acts or Exhibitions: Any display containing one or more live animals which are exposed to public view for entertainment, instruction, or advertisement. Boardin.q Kennel: Any commercial place or establishment, other than the municipal animal shelter, where dogs or cats or other animals not owned by the proprietor, owner, or person in possession of the premises are sheltered, fed, watered and generally cared for in return for consideration or a fee. Breeder: Any person who causes the breeding of a male or female dog or cat, or makes or allows a dog or cat to be available for breeding, or any person who offers to sell or give away a puppy or kitten that is a direct offspring of their adult dog or cat. All breeders must possess a valid permit issued by the Division of Animal Control. Cat Kennel: Any lot, building, structure, enclosure or premises where five (5) or more cats over the age of 'four (4) months are kept or maintained. Circus: An event or performance which charges members of the public an admission fee to watch trained lions, tigers, elephants, or other animals perform under the whip or command of a ringmaster, trainer, or handler. Circuses where animals are used shall not be allowed within the city limits. City Pound: Any public animal shelter or pound established or maintained by the City which may include any private or charitable organization or facility leased by the City or with whom the City has a contractual agreement for impoundment services. Commercial Kennel: A place or establishment where the owner or employees perform grooming or training services for dogs or cats in return for a consideration or fee. Defilement: To foul, dirty, pollute or make filthy, either by the pet animal's body or wastes or by the animal carrying or dragging any foul material. Do~ Kennel: Any lot, building, structure, enclosure, or premises where four (4) or more dogs over the age of four (4) months are kept or maintained. Dog or Cat Show: Any place where dogs or cats are being exhibited and/or judged. Guard/Attack Doq: A dog trained to attack persons upon the command of its master or custodian or upon the actions of an individual. 3 Leash: A rope, line, thong, chain or other similar restraint, not more than six feet (6') in length, of sufficient strength to hold the animal in check. Livestock: an animal belonging to the bovine, caprine, equine, ovine, or porcine species; ostriches, rheas, emus; farm deer, as defined in Section 481A.1, Code of Iowa; or poultry. Molest: Includes not only biting and scratching a human or other animal, but also any annoyance, interference with or meddling with any such human or animal. Motion Picture, Television, or Theatrical Performance: Any place or performance where one or more animals are used in the production of any motion picture, television, radio or theatrical performance, whether for entertainment, instruction, or advertising. _Owner: In addition to its ordinary meaning, includes any person who owns, keeps or harbors an animal. Pet ShoD: Any place of business or other commercial establishment where animals are bought, sold, exchanged, or offered for sale. Picleon or Dove Loft: Any cage, loft, or enclosure where five 15) or more pigeons or doves are kept or maintained. Private Propertv: All buildings and other property owned by a private person, including buildings, yards and service and parking areas. Prohibited Animals: The following genus/species of animals are hereby declared to be prohibited: (1) Canidae within the order Carnivora (e.g., wolves, wolf-dog hybrids, coyotes, coyote-dog hybrids, foxes, jackals), but excluding Canis Familliaris, the domestic dog. (2) Felidae within the order Carnivora (e.g., lions, tigers, jaguars, leopards, cougars, lynx, ocelots, bobcats, jungle cats), but excluding Fells domest{ca, the domestic cat. 13) Procyonidae within the order Carnivora (e.g., coat{s, pandas, raccoons, Procynonids). (4) Ursidae of the order Carnivora (e.g., black bears, brown bears, grizzly bears, polar bears). (5) Chiroptera (e.g., bats). (6) Cetacea (e.g., whales, dolphins, porpoises). {7) Pinnipedia (e.g., seals, sea lions, walrus). (8) Sirenia (e.g., sea cows, manareas). (9) Primates, including all families, {e.g., Cebidae, Cercopithecidae, Callithricedae, Pongidae, Lemuridae, Lorisidae, Tarsiidae, Colobinae, Hylobatidae, Pongidae; (e.g. monkeys, baboons, marmosets, tamar{ns, capuchin, chimpanzees, orangutan, gorillas, apes)). (10) Formicidae within the order Hymenoptera(e.g., fire ants). (11 ) Apidae; specifically African{zeal strains of the Apis Mellifera honey bee. (12) Proboscidea, Hyracoidea, Tubulidentata (e.g., elephants, hyraxes, aardvarks). (13) Edentara, Pholidota {e.g., anteaters, sloths, armadillos). (14) Marsup{alia (e.g., kangaroos, wallabies, koala), except for sugar gliders. (15) Crocodylidae of the order Squamata (e.g., crocodiles, alligators, caimans, gaviais). (16) Helodermatidae of the order Squamata (e.g., gila monsters, beeded lizards). 4 {17} (18) (19) (20) (21) Crotalidae, Viperidae, Elapidae, Opisthoglyphous Colubridae, and all other orders which include poisonous or venomous reptiles (e.g., rattlesnakes, vipers, corals, copperheads, cottonmouths, moccasins, sea snakes, puff aders, malagasy hognoses). Eunectes of the order Squamata (e.g., green anaconda). Python Sebae, Python Reticulatus, Python Molorus, Morelia Amethystina of the order Squamata. Venomous Spiders of the families Teridiiae and Loxoscelidae respectively, and scorpions of the order Scorpiones, excluding pandinus imperator (emperor scorpion). All wild animals indigenous to the State of Iowa, as defined in Chapter 481A, Code of iowa. Pubiic Property: Buildings, right of way or other public property owned or dedicated to the use of the City and other governmental entities. Restricted Animals: The following genus/species of animals are hereby declared to be restricted: (1) Ferrets. (2) Iguana iguana, lizards of the order of Chamaeleontidae, and lizards of the genus Varanus and species Komodoensis, Saivadorii, Salvator, Niloticus, Albigularis, and Indicus. (3) Vietnamese Pot-Bellied Pigs (also subject to zoning requirements). (4) Ostriches, Emus, Rheas, and Peafowls (also subject to zoning requirements). (5) Artiodactyla and Camelidae, including camels, alpacas, llamas, and vicuna (also subject to zoning requirements). (6) Sugar gliders. (7) Other small livestock-type animals (also subject to zoning requirements). Rodeo: A contest, exhibition or competition which charges members of the public an admission fee to watch the skill of contestants or entrants in horsemanship' where lassoing is performed involving cattle, horses, bulls, goats, pigs, and wild bovine and/or where contestants ride wild bulls or wild horses for public entertainment. .Veterinarian: A person duly licensed by the State of Iowa to practice veterinary medicine. Veterinary Hospital: An establishment regularly maintained and operated by a veteri- narian for the diagnosis and treatment of diseases and injuries to animals and which may board animals. Vl. Title 8, Chapter 4, Section 2A is hereby amended to read as follows: It shall be the duty of the Director of the animal Control Facility ("Director"), together with animal control personnel, to enforce the provisions of the Chapter and animal-related regulations of the Code of Iowa, as amended, and to impound any animal found running at large as defined herein or neglected as provided in Section 8-3-3 of this Code. The animal control personnel shall provide adequate and wholesome food for animalsimpounded, shall provide careful and humane treatment toward such animals and shall also provide for the disposition of animals in a manner deemed appropriate by the City. VII. Title 8, Chapter 4, Section 2B is hereby amended to read as follows: The personnel of the Division of Animal Control of the City of Iowa City are designated as the official agents of the City for the purpose of issuing animal licenses and permits, and collecting fees pursuant to this Chapter. VIII. Title 8, Chapter 4, Section 3B is hereby amended to read as follows: Every owner of a dog or cat over the age of four (4) months shall procure a City animal license each calendar year or within thirty (30) days of the animal being brought into the City. IX. Title 8, Chapter 4, Section 3C(1) is hereby amended by deleting "ferret" from the requirements of the section. X. Title 8, Chapter 4, Section 3E(5) is hereby amended by deleting the word "duplicate" and replacing it with the word "replacement". ' Xl. .Title 8, Chapter 4, Section 31, entitled "Exceptions", is hereby amended to read as follows: Exceptions: The licensing provisions of this Chapter shall not be applied to animals whose owners are nonresidents temporarily within the City or animals brought into the City for the purposed of participating in any animal show. Owners of animals which are trained to assist them with their disabilities shall not be charged a fee to license said animals, although said animals are still otherwise subject to the licensing provisions of this Chapter. XII. Title 8, Chapter 4, Section 5B, entitled "Noisy Animals", is hereby amended to read as follows: No person shall cause or allow any animal under their care, charge, custody, or control to emit any noise which annoys, distubs, offends, or unreasonably interferes with the comfortable enjoyment of life or property of the neighborhood or general public. The provisions of this section shall not apply to a commercial establishment which is permitted pursuant to the Zoning Code. Xlll. Title 8, Chapter 4, Section 6 is amended to read as follows: A. No person shall keep or maintain an animal declared to be prohibited under this Chap- ter. Indigenous wildlife rehabilitators who possess required United States Fish and Wildlife permits, required Iowa State Department of National Resources permits, and a valid permit issued by the Division of Animal Control of the City of Iowa City may maintain wildlife for rehabilitation purposes. Furthermore, a prohibited animal which is properly and appropriately restrained may be transported to a veterinarian for emergency medical care or treatment and may remain within the confines of the veterinary clinic as long as the animal is receiving medical treatment. B, No person shall keep or maintain an animal declared to be a restricted animal under this Chapter without a valid permit issued by the Division of Animal Control of the City of Iowa City. C. Pigeon lofts and dove lofts are prohibited within the City. D. Circuses and rodeos are prohibited within the City. 6 E. Animals at Large Prohibited: 1. No animal shall be found at large within the City at any time. A properly licensed animal shall not be deemed at large if: a. It is tethered or on the enclosed premises of the owner; or b. It is tethered or on the enclosed premises of another person with the knowl- edge and consent of that person; or c. It is under the control of a person competent to restrain the animal, either by leash or properly restrained within a motor vehicle or enclosed within a structure. 2. Notwithstanding the provisions of this subsection A, any animal shall be deemed at large at any time when the animal is attacking humans, other animals, or destroying property or is on any public property, except when under restraint as set forth above. In addition, any female animal in estrus shall be deemed at large at any time, except: a. When housed in a building completely enclosed; or b. When housed in a veterinary hospital or boarding kennel licensed or registered with the State; or c. When on the premises of the owner, provided the area in which such animal is located is completely enclosed by a fence or other structure having a height of at least sixty inches (60"); or d. When under the control of a person competent to restrain the animal, either by leash or properly restrained within a motor vehicle. F. On Private Property: No animal shall be taken, allowed or permitted on private property not owned by the owner of the animal without the permission of the person owning such property or the person in possession or control thereof. G. In Food Establishments: No animal shall be allowed, taken or permitted on or in any building, store, restaurant or tavern where food or food products are sold, prepared or dis- pensed to humans other than the owners thereof, except for animals properly trained and certified to assist persons with disabilities while such animals are acting in such capacity. H. Tying Animals: No animal or livestock shall be tied by any person to a utility pole, parking meter, building, structure, fence, sign, tree, shrub, bush, newspaper or advertising rack or other object on public property or tied on private property without the consent of the owner or person in possession or control thereof or tied in such a manner as to intrude onto a public sidewalk or street or inhibit legal entry onto property, except for animals properly trained and certified to assist persons with disabilities while such animals are acting in such capacity. I. Solid Waste Removal: Any person who shall walk an animal on public or private property shall provide for the disposal of the solid waste material excreted by the animal by immediate removal of the waste, except for animals properly trained and certified to assist persons with disabilities while such animals are acting in such capacity, J. Pet shops displaying, selling, or transferring turtles or iguanas must display in public view a notice of warning regarding the transmission of Salmonella. XlV. Title 8, Chapter 4, Section 8C, entitled "Notice of Impoundment" is hereby amended to read as follows: Not later than two (2) calendar days after the impoundment of any animal the owner, if known, shall be notified of such impoundment. 7 XV.. Section 8-4-9 is amended to read as follows: FEES: The following animal fees shall be set by resolution of the City Council: permits, delinquent permit fees, licenses, delinquent license fees, boarding of impounded animals, owner reclamation of impounded animals, adoption of impounded animals, and acceptance of animals voluntarily surrendered for adoption or disposal. XVI. Title 8, Chapter 4, Section 1 1, entitled "Owner's Responsibility" is hereby deleted and a new Section 1 1, entitled "Responsibility of Owners" is hereby inserted in Title 8, Chapter 4: The owner of an animal shall be responsible for obtaining licenses, permits, and vaccinations and for the care and control of any such animal as defined Section 8-4-5 of this Chapter. The owner shall be prima facie responsible for any violation of Section 8-4-6 of this Chapter by any animal owned by said owner. XVll. Title 8, Chapter 4, Section 1 2, entitled "Penalties" is hereby renumbered as Section 1 3 in Title 8, Chapter 4. XVlll. Title 8, Chapter 4 is hereby amended by adding a new Section 1 2, entitled "Permit Required", to read as follows: 8-5-12: Permit Required: A. No person shall, keep, maintain, conduct or operate within the City of Iowa City any animal act or exhibition which charges a fee for admission, cat or dog kennel, cat or dog show, pet shop, restricted animal, boarding kennel, commercial kennel, motion picture, television or theatrical performance where an animal is used, or breed animals without first obtaining a permit therefore from the Division of Animal Control of the City of Iowa City. Prior approval from Housing or Zoning Departments may also be necessary. B. 1. Each application for a permit hereunder shall be in writing upon a form to be furnished by the Division of Animal Control. 2. All permits issued by the Division of.Animal Control shall automatically expire one year from the date of issue, unless revoked or suspended 3. Within thirty days after the expiration of any permit, the permittee shall apply for and secure a renewal of the permit in the manner provided for in this Chapter. Failure to renew a permit within the time herein provided shall result in a delinquent fee, in addition to the regular permit fee, as set by the City Council. All applicants shall be furnished with permit rules and regulations at the time the application is made. Permit rules and regulations shall be approved by resolution of the City Council. 4. All permits issued to commercial kennels and pet shops hereunder shall be kept posted in a conspicuous place. C. Upon the filing of an application for a permit or renewal thereof, the Division of Animal Control shall make such investigation and inspection of the animal, and the premises where the animal will be kept, as it deems proper within the law. The Division of Animal Control shall then issue a permit to an applicant unless it finds: 8 1. The keeping of the animal at the place set forth in the application and the conduct .or operation of the business for which the permit is requested will violate any law or ordinance of this City, or any law of the State of Iowa; or 2. The keeping of the animal at the place set forth in the application and the conduct or operation of the business for which the permit is requested will constitute a danger to the health, peace or safety of the community; or 3. The applicant has failed to provide any animal in his or her possession, care, or control with adequate food, drink, shelter, or protection; or 4. The premises and establishment where the animal is to be kept is not maintained in a clean and sanitary condition; or 5. The applicant has failed to protect any animal in his or her possession, care, or control from needless suffering, torment, cruelty, abuse, or neglect; or 6. The applicant has had a permit revoked within one year prior to the date of the application; or 7. The applicant has been convicted of any offense involving the violation of Chapters 717A or 717B, Code of Iowa, Section 8-3-3 of this Code, or any provision of this Chapter. D. Any permit issued under this Chapter may be revoked or suspended if after due investigation, the Division of Animal Control end/or the Animal Control Advisory Board finds: 1. The keeping of the animal at the place set forth in the application and the conduct or operation of the business for which the permit was issued violates any law or ordinance of the City, or any law of the State of Iowa; or 2. The keeping of the animal at the place set forth in the application and the conduct or operation of the business for which the permit is requested will constitute a danger to the health, peace or safety of the community; or 3. The permittee, his or her agent, or employee has failed to provide any animal in their possession, care, or control with the proper and sufficient food, drink, shelter, or protection; or 4. The permittee, his or her agent, or employee has failed to maintain the premises or caging areas in a clean and sanitary condition; or 5. The permittee, his or her agent, or employee has failed to protect any animal in their possession, care, or control from needless suffering, torment, cruelty, abuse, or neglect; or 6. The permittee has had a permit revoked within one year prior to the date of application; or 7. The permittee has been convicted of any offense involving the violation of Chapters 717A or 717B, Code of Iowa, Section 8-3-3 of this Code, or any provision of this Chapter. 9 E. Waiver of Fees. 1. Permit fees may be waived for licensed non-profit organizations, educational institutions, licensed rehabilitators, dog or cat shows or other animal exhibitions or acts conducted for educational purposes. 2.. Permit fees shall be waived for Johnson County Humane Society foster caregivers harboring dogs or cats in their private homes or kennels. This waiver shall apply only to their temporarily-housed foster animals and not to their privately-owned animals. A list of foster homes and foster kennels shall appear on the permit application of the Johnson County Human Society. 3. Permit fees shall be waived for state-approved wildlife rehabilitators who maintain wildlife for rehabilitation purposes or for ongoing care end possess required United States Fish and Wildlife permits and required Iowa State Department of Natural Resources permits. dennis.mit\animal.ord PERMIT RULES AND REGULATIONS (to be adopted by resolution of the City Council) The applicant when applying for a permit shall fumish the Animal Control Division with a list of the types and maximum number of animals to be kept or used for any purpose. The applicant shall fumish the Animal Control Division with the name, telephone number, and address of a responsible person who has access to the animals and who can be reached during an emergency. The permittee shall notify the Animal Control Division when a change in a permit is required for additional animals being kept or maintained by the permittee. The Animal Control .Division may establish the maximum number of animals to be kept or maintained on the premises. The permittee shall report in writing any changes in address, ownership or management to the Animal Control Division at least ten (10) days pdor to such change. A. The permittee shall keep records for a pedod of twelve (12) months for each dog, cat, or restricted animal sold, traded, or given away by the permittee. Records shall include the date of sale or transfer;, identification of the animal; names, addresses, and phone numbers of the seller and purchaser or transferor and recipient; the source of the animal; vaccination history; neuter history; and history of pdor illness or injury and treatments if known. Records shall be available to an Animal Control representative upon demand. B. The sale or transfer of an animal shall include a signed statement from the seller or transferor attesting to the seller's or transferor's knowledge of the animal's health. Such statement shall include the entire known record on each animal. The permittee shall ~,upply animals with sufficient, good, wholesome food as often as the feeding habits of such animals require. o The permittee shall supply animals with reasonable access to fresh, clean, potable water at all times. The permittee shall provide animals with proper shelter and protection from the weather at all times. Animals must not be over-crowded nor exposed to temperatures detrimental to their welfare. 10. The permittee shall not allow any animal to be without care or control in excess of seventeen (17) consecutive hours. 11. The permittee shall take every reasonable precaution to insure that animals are not teased, abused, neglected, mistreated, annoyed, tormented or in any manner made to suffer by any person or by any means. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 2 The permittee shall not maintain nor allow any animal to exist in any manner that is or could be injurious to it. The permittee shall keep or maintain all animals in such manner as may be prescribed to protect the public from the animals and the animals from the public. Animals which are natural enemies, temperamentally unsuited, or otherwise incompati- ble shall not be quartered together or so near each other as to cause injury, fear, or torment. Female animals in estrus shall not be housed with males, except for breeding purposes. Females with young shall be housed alone unless with other compatible females with young. The permittee shall keep records of all dogs, cats, and restricted animals which are bred and have young while in the custody of the permittee. The permittee shall give working animals proper rest periods at regular intervals. The permittee shall not work or use any animal which is overheated, weakened, exhausted, sick, injured, diseased, or otherwise unfit. Confined or restrained dogs or cats shall be given exercise proper for the individual animal, outside of their regular confinement area. The permittee shall have full responsibility for recapturing any animal that escapes. The permittee shall not display, sell, or give away any animal which beam evidence of malnutrition, ill health, or an unhealed injury. The permittee shall cause each dog, cat, ferret, or pot bellled pig, pdor to sale or transfer, to be vaccinated against common diseases related to each specific animal. Pot bellled pigs must be pseudo-rabies tested thirty (30) days pdor to sale or transfer. The permittee shall provide sick, diseased, or injured animals with proper veterinary care or shall have the animal disposed of by euthanasia as prescribed by State law. An Animal Control representative may order any animal to be taken to a veterinarian for examination or treatment. The permittee shall isolate sick or diseased animals from healthy animals at all times and segregate them so that the illness or disease will not be transmitted to other animals. The permittee shall immediately notify the owner of any animal held on consignment or boarded if the animal refuses to eat or ddnk beyond a reasonable pedod, escapes, becomes injured, sick or dies. In cases of death, the permittee shall retain the body of the animal for twelve (12) hours after notification has been made to the owner. 24. 25. The Animal Control Division may fumish the permittee with pdnted information regarding animal laws and regulations which shall be provided by the seller or transferor to the purchaser or receiver or new owner of any animal. The permittee shall maintain current City licenses for all dogs and cats over the age of 8 weeks. Pet shops and breeders are exempt from licensing dogs or cats until the age of four (4) months. PET SHOPS AND BOARDING KENNELS RULES AND REGULATIONS Pet shops which maintain, sell, or transfer restricted animals must have a restricted animal permit in addition to a pet shop permit. Boarding kennels which maintain restricted animals must have a restricted animal permit in addition to a boarding kennel permit. Pet shops displaying, selling, or transferring turtles must display in public view a notice of warning regarding the transmission of Salmonella. Pet shops shall immunize dogs, which have not already received such immunization, against rabies (except puppies under four (4) months of age), distemper, hepatitis, parainfiuenza, parvo and corona viruses, and leptospirosis. Pet shops shall immunize cats, which have not already received such immunization, against rabies (except kittens under four (4) months of. age), panleukopenia, rhinotracheitis, and calici virus. Pet shops shall maintain current City licenses for all dogs and cats over the age of four (4) months. BREEDERS RULES AND REGULATIONS Breeders shall not publish or advertise the sale or transfer of ownership of any dog or cat unless said publication or advertisement is accompanied by a current breeder's permit number. Breeders shall not own or possess more than four (4) dogs and five (5) cats over the age of four (4) months, unless said person has secured a permit to operate a dog or cat kennel. Breeders shall not allow the breeding of a dog or cat under the age of eighteen (18) months unless said animal must be bred for medical necessity. In such cases a signed veterinary statement is required. Breeders shall not allow the birthing of more than two (2) lifter of dogs and cats in a twelve month pedod. 10. 11. 12. 4 Breeders shall not allow the birthing of more than one (1) lifter per each female dog or cat in a twelve (12) month pedod. The Supervisor of Animal Control may authorize, upon wdtten application, the parturition of up to a total of two (2) litters by the same female dog in a twelve (12) month pedod. Such authorization shall only occur on a one-time basis. Breeders shall n'ot sell any dog or cat under the age of eight (8) weeks. Breeders shall immunize dogs, which have not already received such immunization, against rabies (except puppies under four (4) months of age), distemper, hepatitis, parainfiuenza, parvo and corona viruses, and leptospirosis. Pet shops shall immunize cats, which have not already received such immunization, against rabies (except kittens under four (4) months of age), panleukopenia, rhinotracheitis, and calici virus. Dogs or cats known to have hereditary or congenital defects shall not be bred. Animals known to the owner to have aggressive tendencies shall not be bred. Breeders shall maintain current City licenses for all dogs and cats over the age of four months. PERMIT FEES (to be adopted by resolution of City Council) The Division of Animal Control before receiving and processing any application for the granting of any permit required by this Chapter, shall require the payment of an animal permit fee and any outstanding delinquent fees in the amounts as set by resolution of the City Council. RECOMMENDED FEES: $30 $30 $15 $15 $30 $30 $30 $15 $30 $30 $15 Animal Acts or Exhibitions Breeders Cat Kennel Dog Kennel Dog or Cat Show Motion picture, Television, and Theatrical Pet Shop Restricted Animal Boarding Kennel Commercial Kennel Pigeon/Dove Delinquent fees shall be equal to the original permit fee and shall be paid in addition to the original fee. dennis.mit~n~nal.mg City of Iowa City MEMORANDUM Date: May 2, 1997 To: The Honorable Mayor Naomi J. Novick and Members of the City Council From: Dennis Mitchell, Assistant City Attorney ~ Re: Non-Motorized Vehicles Ordinance; Skateboarding 1. Recommendation on Location to Skateboard On Thursday, May 1, 1997 Terry Trueblood, Mike Moran, Joe Fowler, Bill Dollman, and Dennis Mitchell met with a representative group of skateboarders. The skateboarders present at the meeting were Heath Klahs, Mike Green, Dave Johnson, and Eric Neubauer. The purpose of the meeting was to discuss locations were people could skateboard in light of the proposed non-motorized vehicles ordinance. As a result of the discussion, the group unanimously recommends that the City allow skateboarders to use the northeast portion of the Civic Center parking lot after 6 p.m. on weekday evenings and after 12 p.m. on weekends. The City would not set a time limit on how late people can skateboard at this location as long as the City does not receive any noise complaints from the neighbors. City staff recommends that the City provide the barricades. Skateboarders would be responsible for bdnging their own obstacles to the parking lot. City staff, however, does recommend that skateboarders be allowed to store obstacles under a tarp in a secluded portion of the Chauncey Swan Parking Ramp and the City will not be responsible for anything which may happen to the obstacles. City staff also recommends that the City place signs in the northeast portion of the Civic Center parking lot indicating there will be no parking in the northeast portion after 6 p.m. on weekdays and after 12:00 p.m. on weekends. City staff further recommends that the City erect a sign which indicates that skateboarding can be a dangerous activity and that people skateboard at their own dsk. Everyone at the meeting agreed this is a temporary rather than permanent solution. Heath Klahs, Mike Green, Dave Johnson, and Eric Neubauer plan to put together a proposal to present to the City regarding building an area for skateboarders in one of the City parks. This plan will include a proposal for funding--skateboarders intend to raise funds to offset part of the costs of such a project. 2. Amount of Fines for Violation of the Proposed Non-Motorized Vehicles Ordinance. The City Council should consider what amount they would like the City to impose for violations for non-motorized vehicles ordinance. The City currently imposes a fine of $10 plus court costs (total of $28.00) for using bicycles, skateboards, or roller blades within the City Plaza. The City was able to set the fine at $10.00 because we classified it as a "scheduled" simple misdemeanor. Fines which are set by the State are considered "scheduled" fines. Although skateboarding and rollerblading within the City Plaza do not really fall into a category of "scheduled" State fines, the City has treated all fines for violation of the City Plaza ordinance as a scheduled $10 fine for the sake of convenience. Violations of the new ordinance could certainly be treated as a "nonscheduled" simple misdemeanor violation. This means the minimum fine would be $50 plus court costs and the maximum fine $100 plus court costs. A l'117 Nonmotorized Vehicles Ordinance May 2, 1997 Page 2 $50 fine typically totals $90 after court costs are added. Another option would be to treat violations as a municipal infraction. The City may charge up to $100 plus court costs for a first offense municipal infraction and up to $200 plus court costs for second or subsequent offense. I would appreciate input from the City Council on what amount the City should charge for violations of the non-motorized vehicles ordinance. I will be present at the work session on Monday to answer any questions. Linda Newman Woito, City Attorney Stephen Arkins, City Manager Madan Karr, City Clerk Terry Trueblood, Parks and Recreation Director Mike Moran, Recreation Superintendent Joe Fowler, Parking and Transit Director Bill Dollman, Parking Division Manager Heath Klahs Mike Green Dave Johnson Eric Neubauer IOWA CITY COMMUNITY SCHOOL DISTRICT Barbara Grohe, Ph.D. Superintendent (319) 339-6890 Fax Number April 8, 1997 Naomi Novick, Mayor City of Iowa City 410 E Washington Street Iowa City, IA 52240 509 S. Dubuque Street Iowa City, IA 52240 (319) 339-6800 APR091997 CITY' ANAGEI)'S OFFICE Dear Naomi: 'Dr. Grohe informed me that you would like to have some information regarding the district's use of SEATS buses for students in the district. Students are not transported via SEATS buses to and from the Iowa City Community School District. Transportation to and from the school district is provided by the district through the district's contractor Iowa City Coach Company. However, several building utilize SEATS transportation in order to transport students to various locations within the community. The district purchases punch cards from SEATS. Thus far this year the district has purchased the following: Twain Elementary School 7 full fares at $15.00 5 half fares at $7.50 $105.00 37.50 Northwest Junior High 15 full fares at $15.00 225.00 West High School 4 full fares at $15.00 26 half fares at $7.50 60.00 !95.00 TOTAL $622.50 If you need any additional information, do not hesitate to contact me. Sincerely, J~'rald L. Palmer Executive Director of Administrative Service c Barb Grohe 4/28/97 To: City Council From: Larry Baker Re: Budget Reductions As we approach our discussion of the possibility of offering a sales tax option to the voters, let me suggest that any potential tax increase should also be offered in conjunction with a proposed budget reduction. An across the board cut is inappropriate, but a goal of 5% overall might be responsible. Assign the City Manager the task of preparing a list of possible reductions for Council consideration. Of course, the Council must clarify, if it wishes, a "hands off' list. For example, any reduction in police or fire personnel would not be an option. I initially considered a ten percent reduction goal. Although that figure would capture headlines and be politically attractive, I believe it is unrealistic and, potentially, financially irresponsible. In the future, depending on the impact of a five percent reduction, we might look at another five percent. Thanks for your consideration. Karen Kubby CITY COUNCIL MEMDEE. Date: April 30, 1997 CMc Cenger 410 E. Washington St. Iowa City, IA 52240 ( 19) e-5OlO Residence 728 2nd Avenue Iowa Clty, IA 52245 To: City Council Re: Financial Forecast In thinking about the city's financial future, I have come up with one idea on how to approach looking at our current budgeting process. It seems to me that before we start discussing other revenue sources, we should look at further belt tightening strategies. It may be that we end up finding efficiencies within our budget as well as raising additional revenue. Here is my suggestion: We ask each department to form a committee of direct service employees and management to look at their departmental budget. They are asked to find 10% savings in their budget with no decreases in quantity or quality of services perceived by citizens. We may also add the ground rule of no decreases in the workforce. Committee work would happen during regularly scheduled work hours. One depamment may find 11%, while another finds 3 ½%. We can develop incentives for individuals and committees for working on this. These incentives could be additional personal time or sick time, gif~ certificates, or cash money. During our next informal council meeting on May 5, I will bring this up during council time. This idea may spur others. Please jot them down and relay them to me. Thanks for your consideration of this idea. CITY OF IOWA CITY Printed on 1OO% recycled paper -10% post-consumer fibers City of iowa City IE: ORANDU,M Date: To; From: Re: May 2, 1997 City Council City Manager Highway 6/Carver Hawkeye Arena If you are inbound to Iowa City on Highway 6 near the rear entrance of Carver Hawkeye Arena you will see work activity on the triangular piece of property that abuts Highway 6 and the road serving Carver Arena. This somewhat isolated piece of ground has been an eyesore for a long time and I believe did not present a favorable entrance to our community. Terry Robinson and his staff designed a landscaping plan for the location. It is now being installed. I wanted to let you know that this is a City project although located adjacent to a state highway. Imasa5-1-2.doc City of Iowa City MENIORANDUNI Date: April 30, 1997 To: City Council From: City Manager Re: Safe WorkedSafe Driver Recognition During the week of April 21, the City's Safe Workers and Safe Drivers were recognized at award presentations at their work sites. These individual awards are an outgrowth of our participation in the National Safety Council's "Motivational Program," which limits the safe worker distinction to Public Works, Parks and Forestry, and Equipment Maintenance. Safe drivers are those from Transit and emergency services (Fire Department). According to the National Safety Council, a "Safe worker is one who has not incurred an OSHA recordable/loss-time injury for a specified period of time"; that is, one hasn't required medical treatment or missed days of work due to an on-the-job injury for at least a year. Eighty-eight workers (of a possible 128) fall into this description. Of those, 42 have a minimum of five safe years, while 34 have ten or more consecutive injury-free years. Most outstanding are Earlis Stockman, Parks, 27 years; steve Elliott, Refuse, 23 years; Jim Wells, Waste Water, 23 years; and Steve Reichardt, Equipment, 21 years. A "Safe Driver" is one w~o has not had a preventable accident within a specific length of time (years). Though driving circumstances vary in the extremes, both Transit and the Fire Department boast exemplary safe driving records. Transit has thirty-five full and part-time drivers, with 21 having at least five years without a "preventable." Two Mass Transit Operators qualified for the National Safety Council's Million Mile Club by accumulating well over the required 25,000 safe hours behind the wheel: Malcolm Powers, 27 years and Paul Close, 23 years. Firefighters have not yet had their safe driver awards presentation; but when they do, 26 individuals will be recognized for at least 5 years without incident. Five of those have twenty or more accident-free years; Les Schaapveld, 29 years; Don Fabian, 25 years; Frank Dolezal, 23 years; Harry Brooks, 20 years and J.B. Smothers, 20 years. All of the City's Safe Workers and Safe Drivers deserve our gratitude for developing a secure work environment for them, their coworkers, and for the public. The City's management is dedicated to an emphasis on worker safety. Irn~sa4.30.doc City of Iowa City ,VIE ,,'!ORANDUI I Date: May 2, 1997 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session, April 21, 1997 - 7:00 PM in Council Chambers Mayor Naomi J. Novick presiding. Council present: Novick, Kubby, Lehman, Norton, Thornberry, Vanderhoef. Absent: Baker. Staff present: Atkins, Helling, Woito, Karr, Miklo, Franklin, Yapp, Davidson. Tapes: 97-60 Side 2; 97-64, all; 97-65, 97-66, all. REVIEW ZONING MATTERS Reel 97-60, Side 2 Senior Planner Miklo Presented the following Planning and Zoning items for discussion: MOTION SETTING A PUBLIC HEARING FOR MAY 6 ON A RESOLUTION AMENDING THE COMPREHENSIVE PLAN TO INCREASE THE DENSITY FROM 2-8 DWELLING UNITS PER ACRE TO 8-16 DWELLING UNITS PER ACRE FOR AN APPROXIMATE 2.38 ACRE AREA LOCATED AT THE NORTHEAST CORNER OF THE INTERSECTION OF SCOTT BOULEVARD AND LOWER WEST BRANCH ROAD. Miklo noted that council will received the staff report in their next council packet. Bo MOTION SETTING A PUBLIC HEARING FOR MAY 6 ON AN ORDINANCE AMENDING THE ZONING CHAPTER BY CHANGING THE USE REGULATIONS FROM RS-5, LOW DENSITY SINGLE-FAMILY RESIDENTIAL, TO OPDH-12, PLANNED DEVELOPMENT HOUSING OVERLAY, FOR A 2.38 ACRE PROPERTY LOCATED AT THE NORTHEAST CORNER OF THE INTERSECTION OF SCOTT BOULEVARD AND LOWER WEST BRANCH ROAD TO PERMIT A 37 UNIT MULTI-FAMILY BUILDING FOR ELDERLY HOUSING. (REZ97-0002) PUBLIC HEARING ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 6, ENTITLED "ZONING," TO PROVIDE ELDERLY HOUSING ALTERNATIVES. Miklo stated he will provide additional information regarding square foot/density requirement comparisons in RM-12 and RS-12 and RS-8 zones and a summary of the parking requirements; ORDINANCE AMENDING THE ZONING CHAPTER BY CHANGING THE USE REGULATIONS ON A 3.74 ACRE TRACT LOCATED ON MALL DRIVE FROM COMMUNITY COMMERCIAL (CC-2) TO GENERAL INDUSTRIAL (I-1). (ORAL B/REZ97-0001) (FIRST CONSIDERATION) ORDINANCE AMENDING TITLE 14, CHAPTER 6, ENTITLED "ZONING," ARTICLE N, ENTITLED "OFF-STREET PARKING AND LOADING," SECTION 1, ENTITLED "OFF- STREET PARKING REQUIREMENTS," TO ALLOW EXISTING Council Work Session April 21, 1997 Page 2 FRATERNITY/SORORITY HOUSES TO BE CONVERTED TO ROOMING HOUSES WITHOUT HAVING TO PROVIDE ADDITIONAL PARKING. (FIRST CONSIDERATION) Fo ORDINANCE VACATING THE PORTION OF THE ALLEY LOCATED SOUTH OF LOT 2 OF THE A.E. STROHM ADDITION, GENERALLY LOCATED SOUTH OF BOWERY STREET BETWEEN GOVERNOR AND LUCAS STREETS. (VAC97-0001) (SECOND CONSIDERATION) ORDINANCE AMENDING TITLE 14, CHAPTER 6, ENTITLED "ZONING," CITY CODE, BY REVISING ARTICLE N, ENTITLED OFF-STREET PARKING AND LOADING," TO CHANGE THE REQUIRED NUMBER OF OFF-STREET PARKING SPACES FOR COMMERCIAL USES IN THECB-5 ZONE. (SECOND CONSIDERATION) ORDINANCE AMENDING TITLE 14, "UNIFIED DEVELOPMENT CODE" OF THE CITY CODE BY AMENDING CHAPTER 9, ARTICLE A, ENTITLED "PARKING FACILITY IMPACT FEE" TO EXCLUDE COMMERCIAL DEVELOPMENT. (SECOND CONSIDERATION) ORDINANCE AMENDING THE ZONING CHAPTER BY CONDITIONALLY CHANGING THE USE REGULATIONS OF APPROXIMATELY 140.5 ACRES OF PROPERTY LOCATED ON THE EAST SIDE OF SCOTT BOULEVARD, NORTH OF HIGHWAY 6, FROM COUNTY M1, LIGHT INDUSTRIAL, TO C1-1, INTENSIVE COMMERCIAL (38.93 ACRES), AND I-1, GENERAL INDUSTRIAL (101.57 ACRES). (STREB/REZ96- 0021) (PASS AND ADOPT) RESOLUTION APPROVING THE PRELIMINARY AND FINAL PLAT OF A RESUBDIVlSION OF A PORTION OF LOT 3, WEST SIDE PARK SUBDIVISION, A 1.24 ACRE, 2-LOT RESIDENTIAL SUBDIVISION LOCATED ON WEST SIDE DRIVE. (SUB97-0008) Ko RESOLUTION APPROVING THE FINAL PLAT OF COURT PARK SUBDIVISION, A 1.69 ACRE, 6-LOT RESIDENTIAL SUBDIVISION LOCATED AT 2729 COURT STREET. (SUB97-0009) RESOLUTION APPROVING THE AMENDED PRELIMINARY PLAT OF WINDSOR RIDGE PARTS SEVEN AND EIGHT, A 22.05 ACRE, 41-LOT RESIDENTIAL SUBDIVISION LOCATED NORTH OF AMERICAN LEGION ROAD AND WEST OF TAFT AVENUE. (SUB96-0011) RESOLUTION APPROVING THE FINAL PLAT OF WINDSOR RIDGE - PART EIGHT, A 13.31 ACRE, 25-LOT RESIDENTIAL SUBDIVISION LOCATED ON THE NORTH EXTENSION OF BARRINGTON ROAD. (SUB97-0007) FIRST AVENUE EXTENSION - ACT/PRESS CITIZEN Reel 97-64, Side I Transportation Planner Davidson presented proposed First Avenue extension. A council majority directed staff to proceed with the C + Alignment. Council Work Session April 21, 1997 Page 3 Staff Action: Proceed with design of First Avenue extension, and water main between new water plant and Rochester Avenue storage facility. (Davidson and Schmadeke) IOWA RIVER CORRIDOR TRAIL PROJECT BURLINGTON TO STURGIS/NAPOLEON Reel 97-64, Side 1 Transportation Planner Davidson, City Engineer Fosse, Urban Planner Yapp and FIRST representative Casey Cook presented Iowa River Corridor Trail route alternatives. A council majority directed Davi(Json to proceed with the Napoleon Route #3-(Green) which directs the trail east on Benton to Ralston Creek, and then follows Ralston Creek back to Iowa River. Staff Action: Proceed with project design as instructed. (Davidson and Fosse) SHAMROCK/FRIENDSHIP CREEK CHANNEL IMPROVEMENT PROJECT Reel 97-64, Side 2 City Engineer Fosse was present for comments. A council majority directed Fosse to pro- ceed with the Shamrock/Friendship Creek Channel Improvement Project as outlined in McClure's April 8, 1997 memo re: Shamrock/Friendship Creek Channel Improvements. Staff Action: Proceed as outlined in memo. (Fosse) HOME BUILDER CODES Reel 97-64, Side 2 HIS Director Boothroy, Sr. Building Inspector Boose, Fire Chief Rocca, City Engineer Fosse, and Homebuilders Association representative Glen Siders presented information regarding Home Builder Code issues raised by the Homebuilders Association. Council directed staff to proceed as follows: Residential Sprinkler Systems. Reconsider. Foundation walls. Reconsider. Laundry Rooms. Amend. Roll Curbs. Keep as is. Cleanup Escrow. Repeal with sunset clause. Time to Process Permit Applications. Work with Homebuilders Association. State Energy Code requirements. Proceed to devise a procedure. Staff Action: Memo of understanding included in Friday's (May 2) packet. (Boothroy) RESTAURANT AT 200 SCOTT COURT Reel 97-65, Side 1 HIS Director Boothroy reviewed the handout, Timeline of Events Surrounding The Proposed Restaurant at 200 Scott Ct. Council majority directed staff to reconsider CN-1 zone requirements relating to basements. Staff Action: CN-1 requirement issue referred to PCD for follow up. (Boothroy) Council Work Session April 21, 1997 Page 4 NON-MOTORIZED VEHICLES (Agenda Item #7) Reel 97-65, Side 2 Assistant City Attorney Mitchell stated that he will meet with area skateboarders to dis- cuss skateboard locations; research railing options for Chauncey Swan Parking Ramp for rollerblade hockey and report back to council. CULTURAL CENTER/LIBRARY PROJECT: BALLOT ISSUE AND OPERATING COSTS Reel 97-65, Side 2 City Manager Atkins presented financial projections for the General Fund to FY2010, highlighting a potential operating deficit in FY2005 or FY2006. PCD Director Franklin discussed scheduling of the vote on the bond referendum and further discussion of the Cultural Center/Library Project operating costs and ballot issue information. In response to Norton, Arkins stated he will check on why there was a substantial increase in Personal Service expenditures from FY96 to FY97. Council tentatively scheduled another discussion regarding Cultural Center/Library Project on June 4 in the evening. (After formal meeting date changed to June 3.) Staff Action: Continue compilation of informational materials related to the project particularly governance management and addressing operating costs of non-library components, Prepare Request for Proposal for private development portion of project. Provide Council further information on ways to address future financial concerns. (Franklin and Atkins) APPOINTMENTS Reel 97-66, Side 1 Animal Control Advisory Board: Re-advertise Civil Service Commission: Re-advertise Historic Preservation Commission: Lars Anderson Planning and Zoning Commission: Hold for another applicant COUNCIL AGENDA/TIME Reel 97-66, Side I Kubby asked that the CDBG and HOME fund allocation process be fair and consis- tent as it relates to the River City Housing Collective funding request. PCD Director Franklin asked Council Members to contact her or Community Development Coordi- nator Head regarding any questions about the River City Housing Collective funding request. Franklin noted the CDBG HOME Plan is scheduled for discussion at council's May 5 work session and is on the May 6 formal agenda for approval. In response to Kubby, council scheduled a PCRB discussion April 29, 6:00 PM. A council majority agreed that the meeting should be televised and there should be City Attorney Woito's presentation, council discussion and public input. Council Work Session April 21, 1997 Page § Norton asked Council Members to review the Parks and Recreation Commission minutes regarding discussion about the need for an overall study by an outside consultant. In response to Thornberry, City Manager Arkins explained that an answer machine receives the 24 hour Housing Authority Emergency Maintenance calls. (Consent Calendar item #4f) Thornberry inquired (1) GICHF $399,984; (3) 421 Crestview $22,000; and (5) Historic Preservation $8,61z~ match grant. Karr explained any item can be deleted from the Consent Calendar and voted on sepa- rately. Adjourned: 12:00 Midnight clerk\cc4-21 inf,doc City of iowa City MEMORANDUM DATE: TO: FROM: RE: May 2, 1997 Mayor and City Council Marian K Karr, City Clerk ~" Sidewalk Cafes I received the attached letter from Gerry Ambrose late Thursday afternoon and spoke with him on Friday morning. At Council's request a staff Committee was formed to encourage further development of outdoor service areas and sidewalk cafes. Several staff meetings involving representatives from Planning, Housing and Inspection Services, Public Works, City Attorney and City Clerks offices were held and recommendations forwarded to you. Prior to the review last year there were no provisions that would have allowed Mr. Ambrose to place a permanent structure on the sidewalk in front of his establishment. New provisions adopted by Council allows the use but distinguishes, by a separate fee, establishments located directly on the sidewalk from those making structural changes to their building by actually constructing on the sidewalk. After discussing the matter with Mr. Ambrose, I suggested he file an application for a sidewalk cafe with the City to allow staff to review his plans and comment further. After that review staff will recommend appropriate action to Council and at that time could discuss the fee schedule as well. Mr. Ambrose indicates in his letter he will be discussing the matter May 6. However, he is unable to attend that meeting but did request that I forward a copy of his letter to you for discussion purposes. Staff will await his application and will report back to you after review. CC: Chuck Schmadeke Karin Franklin Dennis Mitchell Ron Boose Clerk File Marion Karr City of Iowa City 410 E. Washington ST. Iowa City, IA 52240 May 1, 1997 Dear Marion: I am respectfully requesting that you review the ordinance on outdoor cafes, specifically the 'fee schedule and deposit requirements established for the use of the public right-of-way by sidewalk cafes" items 2a and 2b (see attached). It would seem to me that ff a permanent railing was installed on either the sidewalk level or the raised level of an outdoor cafe, one would still have to walk around it. There is no additional sidewalk space lost nor are there any additional barriers made due to installation of a raised level care versus a sidewalk cafe. So, why is there a difference in the cost per square foot? The City should encourage the building of outside cafes to make the downtown area more interesting and inviting to shoppers. In this case, the City would be making it more costly and difficult for businesses that have already spent a gmat deal to enhance the downtown area, such as mine. I believe that the proposed $10/sq.ft. charge for raised level cafes is exhorbidant. I think the rate should be the same amount as it is for the street level cafes. I am platming to discuss this matter with you at the May 6th Councfi meeting. Thanking you in advance for your time and consideration. Respectfully submitted, Prepared by: Dennis Mitchell, Assistant City Attorney, 410 E. Washington St., Iowa City, IA 52240 319-356-5030 RESOLUTION NO. q7-21 RESOLUTION RESCINDING RESOLUTION 95-113 AND ADOPTING A FEE SCHEDULE AND DEPOSIT REQUIREMENTS FOR THE USE OF PUBLIC RIGHT- OF-WAY FOR SIDEWALK CAFES WHEREAS, the City of Iowa City is establishing new regulations by ordinance for sidewalk cafes; and WHEREAS, the City desires to establish new fees and deposits in light of these new regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY THAT: 1. Resolution 95-113 is hereby rescinded. The following fee schedule and deposit requirements are hereby established for use of the public right-of-way by sidewalk cafes: Annual fee for sidewalk cafes located directly on the public right-of-way: $5.00 per square foot. Annual fee for sidewalk cafes located on a structure placed on the public right- of-way: $10.00 per square foot. Deposit for sidewalk cafes which place anchored fencing in the public right-of- way: $200.00. This deposit shall be refunded if the sidewalk is restored to its prior condition by the sidewalk cafe owner to the satisfaction of the City. Deposit for sidewalk cafes which place a structure on the public right-of-way, regardless of whether anchored fencing is used: $500.00. This deposit shall be refunded if the structure is removed and the sidewalk is restored to its prior condition to the satisfaction of the City. Passed and approved this 14th day of ,January , 1997. ATTEST:'~ '¢~) ~. CITY-CLE, RK cle~4\cafe97.res MAYOR City Attorney's Office Date: To: From: Re: April 30, 1997 CITY OF I0 WA CITY City Council and City Manager Donald Yucuis, Finance Director ~ Fiscal Year Ending June 30, 1996 Auditors' Management Letter Attached for your review is the Deloitte and Touche (the City's audit firm) fiscal year ending June 30, 1996 management letter. They provide the City with this letter at the end of each audit. As part of their ongoing review, the City's auditors have noted certain matters that are not material weaknesses involving the internal control structure and its operations. They have outlined their observations, reviewed the background of each and made a recommendation to the City. Staff has then responded to each of these recommendations. If you have any questions, please do not hesitate to call me. Im\dy4-30.doc 410 EAST WASHINGTON STREET · IOWA CITY. IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-$009 Deloitte& ToucheLLr Armstrong Centre, Suite 500 222 Third Avenue, S.E. Cedar Rapids, Iowa 52401 Telephone: (319) 362-7987 Facsimile: (319) 362-6646 December 6, 1996 The Honorable Mayor and Members of the City Council of the City of Iowa City, Iowa In planning and performing our audit of the general purpose financial statements of the City of Iowa City, Iowa (the "City") for the year ended June 30, 1996 (on which we have issued our report dated December 6, 1996), we considered its internal control structure m order to determine our auditing procedures for the purpose of expressing an opinion on the general purpose financial statements and not to provide assurance on the internal control structure. Such consideration would not necessarily disclose all matters in the internal control structure that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a condition in which the design or operation of the specific internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the general purpose financial statemenU being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control structure and its operations that we consider to be material weaknesses as defined above. We did note other matters related to the internal control structure and certain other accounting, administrative and operating matters. Our comments relating to such matters are presented in Exhibit I. This report is intended solely for the information and use of the mmmgement of the City of Iowa City, Iowa, and others within the organization. We would be pleased to discuss these comments with you and, if desired, to assist you in implementing any of the suggestions. Yours truly, DeloitteTouche Tohmatsu International EXHIBIT I PASSWORDS OF TERMINATED EMPLOYEES Observation: The Information Services Department is not promptly notified when an employee is terminated (either voluntarily or involuntarily), for deletion of that employee's password from the network. Back.qround: Based on discussion with the Information Services Supervisor, he usually becomes aware that an employee has been terminated when he is notified that there is a new replacement employee that needs a password for access to the network. In certain cases, there may be a time lag from when the old employee left and the new employee started or an employee may not be replaced. Recommendation: To provide for adequate controls over the network and to avoid unauthorized access to the network, establish procedures whereby Human Resources must immediately notify the Information Services Supervisor of an employee's termination and the date of the employee's last day of work so that terminated employee's passwords may be promptly deleted. Response: The City agrees with the recommendation and will pursue the implementation. EXHIBIT I RECORDING OF LOANS Observation: The City did not record loans receivable relating to the HOME and CDBG programs. Recommendation: Establish communication procedures between the Department and the Accounting Department to communicated to the Accounting Department. Response: The City agrees with the recommendation and will pursue the implementation. Planning and Community Development ensure that all loan agreements are EXHIBIT I INTEREST INCOME ALLOCATION Observation: Unlike the City's pooled investments which are allocated among the funds based on fund balances, the computer prog.ram utilized to allocate interest income does not operate on this same principle. The allocation appears to be arbitrary and inconsistent from month-to-month. Recommendation: Develop a spreadsheet or computerized program that allocates interest income among the funds, based on their respective fund balances, in order to be consistent with the allocation o.f the pooled investments' balances. Response: The City agrees with the recommendation and will pursue the implementation. 3 EXHIBIT CUT-OFF OF REQUEST VOUCHERS Observation: The reporting period for the Request Vouchers for the CDBG and HOME programs do not correspond to the attached expenditure detail. As of result, there are numerous reconciling items each month to agree the Request Vouchers to the expenditure detail. Back.qround: HOME and CDBG programs are reimbursement grants, therefore, the City must submit requests for reimbursement to HUD. These requests are submitted on at least a monthly basis but are rarely prepared as of month-end. The City retains copies of the requests for its records and attaches expenditure detail to the requests, however, the expenditure detail is as of month-end while the request vouchers are not. Recommendation: Correspond the reporting period for the Request Vouchers to the attached expenditure detail. Response: The City agrees with the recommendation and will pursue the implementation. 4 EXHIBIT I RECONCILIATION OF CABLE TELEVISION REVENUES Observation: The City does not verify that they have received the appropriate share of cable television revenues from TCI, the City's cable television provider Back.qround: Under their agreement with TCI, the City is entitled to receive 5% of all cable television revenues earned by TCI. The City does not, at any time during the year, recalculate the amount they have received from TCi to ensure they have appropriately received 5% of TCI's total revenues. The City does receive monthly statements from TCI, but no procedures are performed with these statements. Recommendation: Establish procedures whereby the City utilizes the monthly statements received from TCI, recalculate the City's 5% allocation and reconcile this amount to cable television revenues actually received by the City. In addition, the City should consider conducting an audit of the revenues subject to the agreement with TCI on a periodic basis. Response: The City agrees with the recommendation and will pursu.e the implementation. EXHIBIT I RELATFD PARTY TRANSACTIONS Observation: The City may have related party transactions with division and department heads of which they are not aware, in the event the heads or their spouses have interests in outside parties with whom the City may conduct business. Recommendation: Develop a questionnaire, a sample of which will be provided to you, for annual distribution to division and department heads inquiring as to related party transactions, in order to maintain adequate documentation as to any related party transactions that may exist. Response: The City agrees with the recommendation and will pursue the implementation. EXHIBIT I WRITE-OFF OF UTILITY ACCOUNTS Observation: An on-line register of utility accounts written off is not maintained by the Treasury Department. As a result, a customer who has an outstanding balance on his/her account should renew service at a later date without paying for the prior delinquent balance. Recommendation: Maintain a listing of utility accounts previously written off for reference when an application for service is made, so that service may be denied to customers with prior delinquent balances or amounts previously written off can be collected. Response: The City believes that the total uncollectable dollars in any given year does not warrant the computer programming time that would be required to comply with this recommendation. It should be noted that the number of write-off accounts has lessened since the State Code of Iowa allows us to collect an unpaid balance from a residential account that was in a tenants' name by filing a lien against the property for collection in the same manner as a property tax, excluding any balance for water fees. 7 CONDITIONAL OCCUPANCY LOANS Observation: Conditional Occupancy Loans are not recorded as notes receivable in the general ledger. Back.qround: Conditional Occupancy Loans are repaid only when the associated property is sold or rented. The City retains a lien on the properties with which they have such loans to ensure they are notified if such property is sold or rented. The City records notes receivable only for loans with set repayment schedules. Recommendation: Record notes receivable for all Conditional Occupancy Loans incurred prior to fiscal year-end and not paid as of year-end. Instruct the Planning and Community Development Department to prepare a schedule of all unpaid loans and all loan repayments, sorted by loan type, on a monthly basis and forward this schedule to the Accounting Department, in order to facilitate the recording of such loans. Response: The City agrees with the recommendation and will pursue the implementation. 8 EXHIBIT I CEBA RECEIVABLES Observation: The City did not record notes receivable and the corresponding notes payable related to two loan agreements. Back¢~round: On July 15, 1993, the City entered into a loan agreement with the Iowa Department of Economic Development and National Computer Systems, Inc. for $635,000 of Community Economic Betterment Account Funds, to assist in the construction of a building expansion for National Computer Systems, Inc. On January 20, 1994, the' City entered into a loan agreement with the Iowa Department of Economic Development and Moore Business Forms, Inc. for t~300,000 of Community Economic Betterment Funds, to also assist with facility expansion for Moore Business Forms, Inc. Neither of these notes receivable nor the corresponding notes payable related to these two agreements were recorded by the City. Recommendation: Record all receivables and/or payables related to all significant agreements entered into, including the $935,000 of loans related to Community Economic Betterment Funds. Response: The City agrees with the recommendation and will pursue the implementation. 9 EXHIBIT I ACCOUNTS PAYABLE Observation: Several invoices related to goods and services incurred during the year-end June 30, 1996 and paid subsequent to year-end were not included in accounts payable at June 30, 1996. Back.qround: The invoices were not included in accounts payable at June 30, 1996 as these invoices were below the internal scopes used by City personnel for recording accounts payable. Recommendation: Decrease the scopes for recording accounts payable to ensure proper inclusion of invoices in year-end accounts payable. Response: The City agrees with the recommendation and will pursue the implementation. END 10 City of iowa City EMORANDUI'/ Date: April 30, 1997 To: Steve Atkins From: Jeff Davidson Re: Pedestrian signals at the intersections of Washington Street and Dubuque Street, and Iowa Avenue and Dubuque Street As you directed, City staff will proceed with upgrading the traffic signals at the Washington Street/Dubuque Street and Iowa Avenue/Dubuque Street intersections downtown. The most visible change will be the installation of pedestrian signals at these intersections. These are the only two signalized intersections in the downtown core which do not have "walk-don't walk" indicators, and we regularly receive requests to have them installed. Pedestrians complain about aggressive motorists at these intersections, and hopefully pedestrian signals will more clearly identify to motorists that they must yield to pedestrians in the crosswalk. In addition to the pedestrian signals, this project will replace outdated and damaged signal equipment at each intersection, and bring the Iowa/Dubuque intersection signal up to current height standards. Total expense is estimated at $12,000 which will be paid for from the (raffic signal capital improvement project annual allocation. The work will be completed by City crews as soon as the new equipment is received. Let me know if you have any questions. CC: Doug Ripley Rick Fosse Gerry Kaefring Guy Irvin Im~d4-29.doc CITY OF I0 WA CITY MEMORANDUM Date: April 30, 1997 To: Mayor Naomi Novick and members of City Council From: Doug Boothroy, Director, Housing and Inspection Services Ron Boose, Senior Building Inspector Rick Fosse, City Engineer Andy Rocca, Fire Chief Re: Issues raised by Iowa City Home Builders Association The following is a summation of City Council action, as understood by staff, on the issues discussed with the Iowa City Home Builders Association at your meeting of April 21, 1997. Item 1: Amendment to section 904.2.8 of the Uniform Building Code (UBC) regarding the installation of residential sprinkler systems. Staff Recommendation: Retain present code requirement. Council Action: Referred back to the Board of Appeals for further study. Item 2: Amendment to section 1907.6.5 of the Uniform Building Code regarding placement of reinforcement in foundation walls. Staff Recommendation: Retain present code requirement. Council Action: Referred back to the Board of Appeals for further study. /7&7 Item 3: Section '1203.3 of the UBC regarding ventilation of laundry rooms. Staff Recommendation: Add a local amendment to the UBC to eliminate the requirement for ventilation in laundry rooms. Council Action: Follow staff recommendation. Item 4: 3" roll curb verses 6" vertical curb. Staff Recommendation: Retain present code requirement. Council Action: Follow staff recommendation. Item 5: Iowa City Code section '14-1A-5 D regarding requirement to post a public right of way cleanup escrow prior to the issuance of any building permit. Staff Recommendation: Retain present code requirement. Council Action: Directed staff to prepare an amendment to the city code to eliminate the current requirement for a street clean-up escrow. Item 6: Time to process permit applications. Staff Recommendation: Retain current policies for processing of permit applications. Council Action: Directed staff to continue with efforts to reduce permit processing time. Item 7: Procedure for compliance with State energy code requirements. Staff Recommendation: Staff will work with the HBA to devise a procedure which will allow the energy review to be performed by any qualified person provided that it is submitted on a standard certification form. Council Action: Follow staff recommendation. cc: Glenn Siders, Chair, HBA Legislative Committee HOME ! UILDERS ASSOCIATION OF IOWA CITY P.O. Box Iowa Ci~;y, Iowa 5~244 Ph on e: (-"~ ~1E)) -'--151 F a x : (~)1E)) April 29, 1997 Mr. Doug Boothroy Director Housing and Inspection Services City of Iowa City 410 E Washington Street Iowa City. Iowa 52240 Dear Mr. Boothroy: This letter is a follow-up to the informal Council work session on April 21, 1997, concerning challenges to building codes and policies outlined in a letter to Mayor Naomi Novick dated February 21, 1997. Our understanding of the councils decision of the items is as follows: Item #1: Sprinklers in Apartments This item will be reconsidered by the Board of Appeals at a future meeting. Item #2: Reinforcing and design in residential foundation walls This item will be reconsidered by the Board of Appeals at a future meeting. Item #3: Exhaust in Laundry Rooms The building official will draft an ordinance amending the code to omit this requirement. Item #4: Allow roll curbs The current engineering standard does not allow the use of roll curbs and this standard will not be changed. affiliated with NATIONAL ASSOCIATION OF HOME BUILDERS & HOME BUILDERS ASSOCIATION OF IOWA Page 2. Mr. Doug Boothroy April 29, 1997 Item #5.' $500.00 per project or $1,000 per year escrow The city will repeal the current ordinance that requires this escrow. This issue will be reevaluated in one year. Item #6. BuiMing Permit Issuance The council encourages the Building Department to expedite the plan review process and continue to cross-train inspectors. Council did not make a decision on counter reviews. or the maximum number of days needed to issue a building permit. We assume this issue will be revisited by the council. Item #7 Energy Code Review The Building Department will research their files for a review form(s) for energy code compliance. Once forms are developed, the review by an architect/engineer will no longer be required. The Home Builders Association would like to be present at the Board of Appeals meetings that address the sprinkler and foundation wall requirements. Please advise us of the date and time of these meetings. The association is also willing to assist the building department if needed to move the process forward on the other items listed above. The association is pleased with the result of our meeting and thanks the city for their support. Sincerely, Glenn R. Siders Chairperson Legislative Committee DATE: April 29, 1997 TO: Chief Winkelhake FROM: Captain Widmer REF: D.A.R.E. Survey On April 21, 1997, 29 City High students were given the attached D.A.R.E. survey and requested to complete it. These students were graduates of the first D.A.R.E. classes taught at Grant Wood School when they were in fifth grade. All 29 students completed the survey. On that same day, 120 students at Regina 0nniors and seniors) were given the D.A.R.E. survey. These students represented those students at Regina taught while they were in grade school (year #2 and 3 of Iowa City Police Department's D.A.R.E. instruction). Of these surveys, 93 were completed. You will find the response results by individual school as well as the combined numbers, you draw your own conclusions. It should be noted that the combined statistics uses 122 as the number of submitted surveys. It should also be noted that the individual comments (last question) have been examined and will be reported at a later date. Please contact me if you have any questions. DARE SURVEY RESULTS (Combined Results) What effect has the DARE Program had on your life? (Circle Your Answer) l) No effect 24 (19.7%) 2) Little effect (only knowledge) 59 (48.4%) 3) Some effect (helped me resist drugs) 29 (23.8%) 4) Large effect (aided me in staying drug free) 8 (6.5%) Since you completed the DARE Program, have you; (Circle Your Answer) Used tobacco? l) Never 61 (50%) 2) Tried Once But Stopped 24 (19.7%) 3) Use Occasionally 20 (16.4%) 4) Use Once a Week or More 16 (13.1%) Used alcohol? 1) Never 36 (29.5%) 2) Tried Once But Stopped 41 (33.6%) 3) Use Occasionally 32 (26.2%) 4) Use Once a Week or More 12 (9.8%) Used marijuana? 1) Never 87 (71.3%) 2) Tried Once But Stopped 8 (6.5%) 3) Use Occasionally 19 (15.6%) 4) Use One a Week or More 7 (8.5%) Used acid? 1) Never 111 (91%) 2) Tried Once But Stopped 6 (4.9%) 3) Use Occasionally 3 (2.4%) 4) Use Once a Week or More 1 (.8%) Used other illicit drugs? 1) Never 108 (88.5%) 2) Tried Once But Stopped 5 (4.1%) 3) Use Occasionally 6 (4.9%) 4,) Use Once a Week or More 2 (1.6 %) Should younger students in the Iowa City Community Elementary Schools continue to receive instruction in DARE? Yes 104 (85.2%) No 14 (9.8%) What is the most important thing you learned from DARE? (write on back side) DARE SURVEY RESULTS (Regina) What effect has the DARE Program had on your life? (Circle Your Answer) 1) No effect 22 2) Little effect (only knowledge) 47 3) Some effect (helped me resist drugs) 18 4) Large effect (aided me in staying drug free) 4 Since you completed the DARE Program, have you; (Circle Your Answer) Used tobacco? 1) Never 46 2) Tried Once But Stopped 19 3) Use Occasionally 15 4) Use Once a Week or More 12 Used alcohol? 1) Never 26 2) Tried Once But Stopped 33 3) Use Occasionally 25 4) Use Once a Week or More 8 Used marijuana? 1) Never 68 2) Tried Once But Stopped 6 3) Use Occasionally 13 4) Use Once a Week or More 5 Used acid? 1) Never 85 2) Tried Once But Stopped 5 3) Use Occasionally 1 4) Use Once a Week or More 1 Used other illicit drugs? 1) Never 83 2) Tried Once But Stopped 2 3) Use Occasionally 6 4) Use Once a Week or More I Should younger students in the Iowa City Community Elementary Schools continue to receive instruction in DARE? Yes 78 No 11 What is the most important thing you learned from DARE? (write on back side) DARE SURVEY RESULTS (City High) What effect has the DARE Program had on your life? (Circle Your Answer) 1) No effect 2 2) Little effect (only knowledge) 12 3) Some effect (helped mc resist drugs) 11 4) Large effect (aided me in staying drug free) 4 Since you completed the DARE Program, have you; (Circle Your Answer) Used tobacco? 1) Never lS 2) Tried Once But Stopped 5 3) Use Occasionally 5 4) Use Once a Week or More 4 Used alcohol? 1) Never 10 2) Tried Once But Stopped 8 3) Use Occasionally 7 4) Use Once a Week or More 4 Used marijuana? 1.) Never 19 2) Tried Once But Stopped 2 3) Occasiomlly 6 4) Use Once a Week or More 2 Used acid? 1) Never 2) Tried Once But Stopped 3) Use Occasionally 4) Use Once a Week or More 26 1 2 Used other illick drugs? 1) Never 25 2) Tried Once But Stopped 3 3) Use Occasionally 4) Use Once a Week or More 1 Should younger students in the Iowa City Community Elementary Schools continue to receive instruction in DARE? Yes 26 No 3 What is the most important thing you learned from DARE? (write on back side) TO: FR: RE: STEVE ATKINS, CITY MANAGER OFFICER KEVIN BERG, CRIME PREVENTION UPCOMING EVENTS DATE:29 APRIL 1997 The police department will be participating in a couple of events next week. On Tuesday, May 6 at lpm, there will be an drunk driving crash simulation at City High School. This is .sponsored by Johnson County Ambulance Service and is called "Journey Unknown." In the circle drive at City High there will be a motor vehicle crash staged, with students and teachers as victims of the car accident. An actual accident scene will be staged with ambulance and fire truck arrival, "fatalities", police officers investigating alcohol involvement with the "driver", etc. Air Care will be on hand to lift one of the victims. After the accident is handled, everyone will proceed to the auditorium where an emergency room scene will be teenacted, followed by a funeral. There will be a guest speaker, Marti Baluski, from the Illinois Department of State Office, who oversees DUI prevention and legislative efforts, and is also a victim of a drunk driver. This demonstration is intended for the senior high students just before prom weekend and should take about 2-21/2 hours. A similar demonstration is also being done, but organized by Officer Joel Myers and Firefighter Steve Dolen, at West High and Regina High later that week. The simulation will happen on Thursday, May 8 at lpm at West High School and on Friday, May 9 at 1:30pm at Regina. There should be several hundred students at each demonstration along with .lots of media coverage. JAMES A. LEACH 1ST DISTRICT, IOWA CONGRESS OF THE UNITED STATES RANKING AND FINANCIAL SERVICES CHAIRMAN INTERNATIONAL RELATIONS April 30, 1997 The Honorable Naomi Novick 306 Mullin Avenue Iowa City, IA 52240 Dear Mayor Novick: I am writing to invite you and/or appropriate members of your staff to an informational meeting I am hosting with the Immigration and Naturalization Service on Monday, May 19, 1997, from 1 p.m. to 3 p.m. in the council chambers of the Coralville City Hall, 1512 7th Street, Coralville. Mr. Gerard Heinauer, Director of the Omaha District of the INS, and Ms. Natalie Vedder, Director of the Nebraska Service Center of the INS, and members of their staff have kindly agreed to come to talk with representatives of public and private agencies and institutions concerned about immigration issues. Of particular interest will be the implementation of recent changes in the immigration law and the opening of the first INS offices in Iowa. Attached is a response form. In order to make the meeting as productive as possible, please list on the form any specific issues or questions you would like to have addressed. Also enclosed is a map showing the location of the Coralville City Hall from exit 242 on 1-80. If you have need further information or have questions about the meeting, please contact Ginny Burrus in my Iowa City office. She may be reached at (319) 351-.0789. I hope you can join us on May 19. Sincerely, Member of Congress JL:bt enclosures (2) 218§ RAYBURN HOUSE OFFICE §LDG, WASHINGTON, DC 20515-1501 ; 202) 225-6576 Fax (202) 226-1278 Z0!~ WEST FOURTH STREET DAVENPORT, IA 52801-1307 (319) 326-1841 Fax {319) 326-5464 PRINTED ON RECYCLED PAPER 102 ~. CL'NTO~. E,05 IOWA Cry,. IA 52240-4025 (319) 351-0789 Fax (319) 351-5789 308 10T~ CEDAR RAPIDS, )~, 52403-2416 (319) 363-4773 Fax (319) 363-5008 Congressman Jim Leach INS Informational Meeting Monday, May 19, 1997 1:00 - 3=00pm Coralville City Hall If you are planning to attend, please complete the enclosed form and return it by fax to Ginny Burrus at 319/ 351-5789 before Monday, May 12, 1997. If more than one person from your group plans to attend, please make copies of this form. Thank you for your cooperation. Number that will attend: Name Organization representing Title Address Phone (city) Fax (state) (zip) Please use the space below for questions for INS: (You may also use additional sheets of paper) to sue ocal government WASHINGTON (AP) -- The Supreme Court made local gov. ernments less vulnerable to civil rights lawsuits Monday as it voted 54 to throw out the $818,000 won by an Oklahoma woman severely injured by a sheriffs deputy. The court ruled that Bryan County, Okla., wrongly was held liable for a 1991 incident in which Jill Brown was thrown to the ground with such force that she has had four operations and ultimately will require total knee replacements. Brown sued under a much- used federal law, and a jury found that reserve deputy Stacy Burns used excessive force. The county was punished because Burns' uncle, Sheriff B.J. Moore, hired him despite a long record of misdemeanor convictions. The nation's highest court set aside that jury verdict as Jus- tice Sandra Day O'Connor wrote: "Congress did not iv, tend municipalities to be held liablel unless deliberate action attribut-. able to the municipality directly' caused a deprivation of federal~ rights." The court's dissenters said the decision waters down a line of Supreme Court decisions, dating back to 1978, that open local governments to civil rights law- suits when individuals' rights are violated. In other matters, the court: · Left intact Baltimore's pro- hibitions on billboard ads for cigarettes and alcoholic beverag- es despite arguments that the bans violate free~speech rights. · Ruled in a Minnesota case that states can bar political can- didates from appearing under more than one party banner on election ballots. · Said police armed with court warrants to search for drugs cannot always enter homes without knocking and ah- nouncing themselves: To: IO{A CITY C~R~ From= Jo HoqartF 4-30-9? 8:35am p, ~ of 3 Johmon Counly Sally Stutsman, Chairperson Joe Bolkcom Charles D. Duffy Jonathan Jordahl Stephen P. Lacina BOARD OF SUPERVISORS May 1, 1997 Call to order 9:00 a.m. 2. Action re: claims FORMAL MEETING Agenda 3. Action re: 4. Action re: formal minutes of April 22nd payroll authorizations Business from Graham Dameron, Director of Department of Public Health. a) Report/discussion/action re: grant application for Home Care Aide/Chore, Public Health Nursing and Senior Health Programs and authorize Chairperson to sign. (in the amount of $256,485.00) b) Other 6. Business from the Assistant Planning and Zoning Administrator a) Discussion/action re: Application SP12 of Gateway Limited signed by Jerry Eyman for approval of a site plan review of Lots 1 and 2 of Gateway Addition. b) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 /75: To: IO~l CITY ClZRI F~ow ~o Hoqart¥ 4-30-~7 8:35am ~, 3 of 3 Agenda 5-1-97 Page 2 Business from the County Auditor a) Action re: permits b) Action re: reports 1. County Recorder's quarterly report of fees collected. .~.-~: .c?. Action re: resolution transferring from the Reservoir Roads Tru~C?Fund to the Secondary Roads Fund. d) Action re: resolution transfemng from the General Basic Fund to the Conservation Trust Fund. e) Motion re: setting public hearing on proposed FY '97 budget amendment for Thursday, May 29, 1997 at 9:30 a.m. f) Other 8. Business from the County Attorney a) Discussion/action re: Network Administrator job description. b) Report re: other items 9. Business from the Board of Supervisors a) Action re: contract for placement of calcium chloride dust alleviation and authorize Chairperson to sign. (Binns & Stevens in the amount of $93,800.00) b) Action re: quote received for road kill pick up in Johnson County. c) Discussion/action re: contract for courthouse garage renovation between Apex Construction and Johnson County and authorize Chairperson to sign. (in the amount of $46,243.00) d) Discussion/action re: Proclamation for Johnson County Tourism Week for May 6-10, 1997. e) Other 10. Adjourn to informal meeting a) Inquiries and reports from the public b) Reports and inquiries from the members of the Board of Supervisors c) Report from the County Attorney d) Other 11. Adjournment Friday, lune ~'0 and "~;'. · Saturday, lune 21 Co-sponsored t~1 t~ie i~dian~ :,:.' ~soci~tio~ o~ ~ties ~d To' ".~.'~ ~?.:.~.. Omni,:E '~ ~ ' i0 am ~t0 4:30 pm "' . "' '": ~:.' :': Saturday, lune 21., 1997 ADVOCACY SKILLS: HOW TO EFFECTIVELY PRESENT YOUR-i:;' IDEAS Do you effectively express your ideas,~Command'.~' attention and'engender~:: , commitment. and loyalty..? Participants will learn specific shills to more effectively advocate their ideas and programs to citi- zen groups as well as their city council colleagues. Why You or a Team From Your City Should Attend This workshop will provide you with opportunities to learn: · different approaches and techniques local officials can use to effec- tively articulate their ideas * what it takes to build commitment and loyalty * how ideas should be presented so they are persuasive Take Home Powerful New Skills That Command Attention! After completing this workshop, you will be able to: V' understand the centrallty of advocacy In today's world / build and use partnerships to get your message across ,/ find and use the competitive advantage of your ideas / understand human biases about decision-making ,/ generate compliance and commitment to your plans and ideas · / use meetings to their full advantage v' understand and use persuasion strategies Hotel Accommodations, Airport and Ground Transportation: The Omni Severin Hotel is located at 40 West Jackson Place in downtown Indianapolis, approximately 10 minutes from Indianapolis International Airport. Ground Transportation is available via the Indy Connection Limousine service at a cost of $8.00 per person each way. Seminar participants will need to make their own hotel reservations by calling the Omni directly at 1-800-843-OMNI or (317) 634-6664. To receive a block room rate of $109, please indicate when calling that you will be attending NLC's Advocacy Skills Regional Workshop. Reservations must be made by May 29th. After that date, we cannot guarantee room availability. Travel Arrangements Travel One is the official travel coordinator for the National League ot Cities. Your flight arrangements can be made through Travel One at 1-800-800-9012, 8:00am -0:30 pm EST. You Are Invited To Register Name Title ................... Organization Mailing Address.. City Telephone ( ) State Zip Fax ( Registration Fee Early Bird (postmarked on or before 5/15/97) Registration Fee (postmarked alter 5/15/97) Team Rate (per person for three or more) On-site registration is available. Direct Indirect/ Member Nonmember C3 $185 I~ $235 $215 I-I $265 $165 0 $215 Business/personal checks are welcome. To find out if your city/town is an NLC member city, or to receive membership informa- tion, please call the Membership Hotline at (202) 626-3190. Forward Registration and Payment to: National League of Cities Institute Attention: Education and Training. Regional.Ind. P.O. Box 85080 Richmond, VA 23285-4048 Registration can be faxed to the Leadership Training Institute at (2021 626-3043, followed by payment and copy of registration in the mail. Cancellation/Substitution Policy: · Cancellation letters must be postmarked by June 6, 1997. · All cancellations are subject to a $25 cancellation fee. · No telephone registrations or cancellations will be accepted. o Requests for substitutions must be submitted in writing by June 6, 1997. ~r?~!!' "For additional ,-"~":: National League of Cities Trainin~ H'0flifie':(202'f690~3': I- : ~i: '-." 'i: Fax'(202)626~3043 Nationa~ League of Cities F FTH NNU L LEADERSHIP S MM T August 14 ~ 16, 1997 Cheyenne Mountain Conference Center, Colorado Springs, CO The Leadership Summit is NLC's premier lr~ining event. Each year elected officials come together to discuss issues of leadership in an atmosphere of reflection and sharing. The NLC Leadership Summit for ! 997 will: · Address the question of what is the meaning of political leadership as we approach the Year 2000, with a focus on two major influences - citizen involvement and regionalism. · Encourage conversations and support participants in the exploration of the meaning of political leadership today. · Discuss how to encourage the growth of communities as regions and ensure their economic vitality · Explore the new model of leadership for connecting citizens and their government. We've Qt. You Ca.tch it! The Iowa City Area Chamber of Commerce invites you as an individual, organization, or a business, to partialpate in the 14th Annual Old Fashion July 4th Parade to be held on Fdday, July 4, 1997. The parade will begin at 10 a.m. at the old EaglesJK-Mart (Hwy 6 West) parking lot in Coralville and will proceed over a marked route. We encourage walkers, bikers, and music. Entries MUST be in place by 9:30 a.m. The theme of the day will be "W]gE/"B GOT IT - YOU CATCH IT" - Let your imagination run wild! This will be an exciting celebration and every entry will receive a dbbon. We urge your entry sponsored by an individual, organization or business, to be anything depicting the 1997 theme: decorated cars, trucks, floats, horses, decorated bicycles and wagons, etc. Children's groups are espedally encouraged with patriotic and fun entries to go along with this yeaifs theme. No entry fee is required. We welcome Peggy Slaughter who will be joining Sherry as Co-Chairman this year. All you need to do is send in the bottom form to: SherTy Carpenter, 1406 10th St., Coralville, IA 52241 (Phone: 319-351-1845 Sherry- Evenings, or Peggy- Daytime 319-337-4555 if questions.) We will be contacting you with the details, map, etc. All forms must be received by JUNE 1. If additional forms are needed, please pick up at Cvl. City Hall or the Chamber of Commerce. Parade sponsors are: The Advertiser, 1st National Bank, H. J. Limited, Hawk-I Feed & Relay, Hills Bank & Trust, and iowa City Press-Citizen. We look fobyard ~o your participation in this year's July 4th Parade. Sherry & Peggy C~6L~3 ~ I V~iDUI D LIKE TO PARTICIPATE IN THE JULY 4th, 1997 PARADE NAME OF PERSON IN CHARGE GROUP OR BUSINESS NAME ADDRESS BUSINESS PHONE DESCRIBE ENTRY CITY HOME PHONE ZIP IOWA CITY AP, EA CHAMBER OF COMMERCE Iowa City, IA OF C£ HAYEK, HAYEK & BROWN, L.L.P. Attorneys at Law is pleased to announce that JOSEPH T. MORELAND has become associated with the firm Mr. Moreland graduated from the University of Notre Dame in 1992 and received his law degree, with distinc- tion, from the University of Iowa Col- lege of Law in 1994. He was previously associated with White & Johnson, P.C. of Cedar Rapids. John W. Hayek C. Peter Hayek David E. Brown Joseph T. Moreland 120-1/2 East Washington Street Iowa City, IA 52240 (319) 337-9606 City of Iowa City MEMORANDUM Date: May 2, 1997 To: City Council From: City Manager Re: Wheelchair Accessible Mini Van for Transit This week Transit received a new wheelchair accessible mini van. The City was able to buy from a State of Iowa Bid done by Region XII Council of Governments in Carroll, Iowa. The divisions of Transit, Equipment and Purchasing have joined efforts to replace the driver shuttle van and also provide a unit that can act as a backup if a wheel chair lift equipped coach breaks down on a route. In addition to being very functional, the white mini van is nice looking. In order to meet ADA entry requirements the floor has been lowered rather than the ceiling raised. The ramp is also out of sight; retractable in the floor. Look for it about town meeting multiple Transit service needs. tp5-1sa.doc City of owa City MEMORANDUM Date: To: From: Re: May 2, 1997 City Council City Manager Park Construction Company -- Sewer Project The other day Chuck was talking with representatives of Hawkeye Welding Company located on Commercial Drive. We need to secure an easement from them for part of the sewer project · along Scott Boulevard. Hawkeye Welding owns land in the industrial area off of Scott Boulevard. They informed us they had done over $80,000 worth of welding work for Park Construction Company, our contractor on the major sewer project. It was nice to hear that a local business was able to secure business opportunities, and also complimented Park Construction on their prompt payment of bills. It is one of the peripheral benefits to our City capital projects that some businesses enjoy the benefits of increased work opportunities. I thought you would like to know. Im~sa4-302.doc May 2, 1997 Steve Lacina Joe Bolkcom Johnson County Board of Supervisors P.O. Box 1350 Iowa City, la 522z~4~1350 Dear Steve and Joe, As the appointed representatives of the Iowa City City Council we would like to start the process of procuring services. It is our intent to pursue an intergovernmental agreement with Johnson County for the provision of paratransit services if an acceptable agreement can be reached. Iowa City has experienced significant increases in the cost of providing paratransit services over the past few years due in part to the changes brought on by The Americans With Disabilities Act (ADA). Iowa City has also made a strong financial commitment to making our fixed route bus fleet fully compliant with the ADA. We anticipate having our last six non-accessible fixed route buses retrofitted with lifts by this fall. We will be considering some operational changes in our paratransit services to coincide with bringing our fixed route fleet into full compliance with the ADA. These operational changes will bring the paratransit service to a level that is comparable to the level of fixed route service, as outlined in the ADA. These changes are incorporated into the attached draft 28E Agreement. The vehicle requirement estimates are based on dedicated vehicles which operate in the Iowa City corporate limits. (We would also anticipate increasing our use of the supplemental cab service during peak times in order to reduce down time during non-peak times. The cab company has indicated that they would also operate lift equipped vehicles as part of the supplemental contract dispatched by SEATS. We request that you provide us with an hourly cost proposal based on the conditions outlined. Once we have received the cost proposal, we will call to set up a meeting to discuss. Sincerely, Dean Thornberry Council Member tp5-3.cm Dee Vanderhoef Council Member '% 28E AGREEIVIENT FOR PARATRANSIT SERVICE BETWEEN THE CITY OF IOWA CITY AND JOHNSON COUNTY FY98 This Agreement is made and entered into by and between the City of Iowa City, Iowa, hereinafter referred to as Iowa City, and Johnson County, Iowa, hereinafter referred to as the County. Section I. Scope of Services The County shall provide paratransit service consistent with the Americans with Disabilities Act to Iowa City through the Johnson County SEATS program. Paratransit is public transit service for persons who, for reasons of disability, are unable to use fixed-route transit service. "SEATS" is an acronym for Special Elderly and Handicapped Transportation Services. Section II. General Terms The paratransit service area for Iowa City shall be the corporate limits of the City of Iowa City. The paratransit service shall commence July 1, 1997, and continue for twelve months through and including June 30, 1998. This contract may be renewed by mutual agreement of the City of Iowa City and Johnson County. The paratransit service shall be operated within the corporate limits of Iowa City from 6;00 a.m. until 5;30 p,m, Monday through Friday. The operation of paratransit service shall specifically include Martin Luther King's Birthday, Presidents Day, Veterans Day, and the day after Thanksgiving. The paratransit service shall operate a holiday schedule consistent with Iowa City Transit. The paratransit service shall be operated as door-to-door service. If requested, Johnson County SEATS operators shall assist passengers from the door of the origin to the door of the destination of each trip, including assistance in carrying groceries and packages. Johnson County SEATS operators shall be sensitive to the needs of passengers with disabilities. Iowa City reserves the right to require sensitivity training of Johnson County SEATS operators. The paratransit service shall be operated with a t~1.50 fare. Fares collected, will be refunded to Iowa City. The only exceptions to the $1.50 fare shall be specific individuals designated by Iowa City as being entitled to a discount of the 91.50 fare. Fare revenue shall be reconciled with the daily trip sheets by Johnson County SEATS and fully accounted for in Johnson County SEATS records, which records shall be available for inspection by Iowa City upon request. The paratransit service will be predicated on the following number of vehicle hours per day operated in service for Iowa City corporate limits: # of Vehicle Time Period Vehicles Hours/Day M-F 6-7 A.M. 1 2 x 5 M-F 7 a.m.-5:30 p.m. 5 52 x 5 10. 11. Iowa City shall retain the right to direct Johnson County SEATS to operate a specified number of vehicles in each time period. Vehicles operated by Johnson County SEATS shall be clearly marked as City of Iowa City, and Johnson County paratransit vehicles. Iowa City shall provide signage for the purpose of identifying vehicles that are in use as Iowa City-Johnson County paratransit vehicles. Vehicles and personnel used to provide Iowa City-Johnson County paratransit service shall be neat and clean in appearance. The County shall be familiar with the Johnson County Council of Governments (hereinafter "JCCOG") Complementary Paratransit Plan for the Iowa City Urbanized Area, and will conduct the paratransit service consistent with said document. This will include Iowa City's determination of rider eligibility based on a certification process. Johnson County SEATS shall notify Iowa City of requests for ADA certification on a weekly basis, at which time the applicant shall be entitled to continue to use SEATS for a 21-day grace period. It shall be Iowa City's responsibility to notify Johnson County SEATS as to whether the applicant is ADA eligible. Otherwise the applicant shall remain eligible for paratransit service. Priority for the paratransit service will be given to persons certified under the ADA. The County will accept trip requests during office hours on all days prior to the date of the requested service, and will accept requests for Monday trips made on the prior Sunday. The dispatching function shall be provided by Johnson County SEATS employees. In addition to dispatching the paratransit service, Johnson County SEATS will dispatch trip requests for paratransit service through a supplemental private taxi contract. The taxi service is intended to provide supplemental rides for ADA-eligible persons during times when capacity is not available on SEATS vehicles. The supplemental taxi service shall be dispatched according to requirements of the supplemental taxi service contract between Iowa City and Johnson County. The following no-show policy shall be in effect: A no-show shall be defined as the failure to cancel a scheduled ride at least thirty (30) minutes before the scheduled pickup time. If a rider is a no-show two or more times in any given thirty (30) calendar day period, Johnson County SEATS will attempt to contact the rider to determine the legitimacy of the problem. The County shall notify Iowa City of any riders that have been no-shows two or more times within a 30-day period. Upon notification, Iowa City shall send a written warning to the rider stating that failure to cancel two (2) times in the next 30-day period will result in suspension from paratransit service. This no-show policy includes rides scheduled under the supplemental taxi contract. Johnson County SEATS shall maintain reporting statistics required by the Federal Transit Administration National Transit Database (formerly Federal Section 15 system). In addition, Johnson County SEATS shall implement a management information system 3 12. 13. 14. 15. consisting of information for each trip provided using the form attached and identified as "Form A." Form A information shall be accumulated on a weekly basis and submitted to Iowa City no later than Wednesday of the following week. Johnson County shall use a computerized management information system, which will enable Iowa City to receive Form A information in a summary format. Johnson County SEATS shall provide Iowa City with a list of all riders referred to in the supplemental taxi service on a weekly basis. Johnson County SEATS shall comply with the Federal Transit Administration drug and alcohol testing requirements, and shall be responsible for any and all costs associated with said drug and alcohol testing requirements. The County shall certify that they have not been debarred from federally funded contracting. Johnson County SEATS shall comply with any other requirements required by the Federal Transit Administra- tion. Johnson County SEATS employees shall have all commercial drivers licenses required by Iowa law. The County agrees to be responsible for the acts of Johnson County SEATS employees while on duty, except as otherwise prohibited by law. Before commencing work under this contract, Johnson County SEATS shall submit proof of insurance meeting the City of Iowa City Class II requirements. Johnson County SEATS shall consider all requests for service from the public consistently. Requests for service which exceed the level of service provided to the general public of Iowa City according to the provisions of this Agreement shall require a separate contract with the County. Provisions of separate contract service by Johnson County SEATS shall not diminish the provisions of service to Iowa City according to the requirements of Section II, paragraph 6 herein. Johnson County SEATS shall be permitted to use the Iowa City Transit Fueling Facility at a cost of t~20.00 per month plus fuel expense. Section Ill. Compensation The County shall be reimbursed by Iowa City at a rate of $ per revenue hour, for a total contract fee of $ . Checks shall be released as payment to the County on the first check release date of each month by Iowa City. These amounts represent the total twelve-month fee for the provision of paratransit service by the County to Iowa City for the twelve-month period from July 1, 1997 through June 30, 1998. Section IV. Duration This Agreement shall be in effect from July 1, 1997 through June 30, 1998. This Agreement may be modified at any time by mutual written agreement of the parties. Section V. Extent of Agreement This Agreement shall be filed with the Secretary of the State of Iowa and the County Recorder of Johnson County, Iowa, pursuant to the requirements of Iowa Code §28E.8 (1995). This Agreement represents the entire agreement between Iowa City and Johnson County for paratransit service. It may be amended only by a written instrument signed by both parties. jccogtp\2~;~tran. agt City of Iowa City MEI/IORANDUM Date: May 2, 1997 To: City Council From: City Manager Re: Linn Street Parking Lot The Department of Parking and Transit is proposing to change the parking configuration in the Linn Street Parking Lot. Currently there are fifteen two hour, three five hour handicapped parking meters, and sixty spaces used by eighty permit holders. The proposal would convert the entire area to attendant controlled off-street parking. This would require the movement of the permit holders to the Dubuque Street Ramp. The result would be an increase of sixty two street level parking spaces in the CBD. We have reviewed the current condition of the lot and believe the following alterations would be necessary to make the conversion: Install barrier on the south east corner -- minimal cost, use meter post to allow pedestrian access. Repair pot holes -- no additional cost as it should be done no matter what lot is used for. Widen drive lane on Linn Street -- streets could saw cut the existing curb, would use asphalt to build entrance lane at curb lane. Install cashier booth and equipment -- booth would cost approximately $7,500, would require electric service and some operating equipment, $2,000. Total cost to convert the lot to attendant controlled would be approximately $10,000. 2 The hours of operation for the lot would be the same as the Dubuque Street parking garage. This would require 105 hours of cashiering per week which would be divided between four part time cashier positions. The cashiering cost would be $60,000 per year. The lot would likely operate as a short term shopper lot. A maximum stay of three (3) hours would be permitted unless extended with Park & Shop stamps. We believe we could expect close to 100% utilization from 8:00 a.m. until 5:00 p.m. and 50% the remainder of the time. This would generate $190,000 per year. There will likely be some relocation of hourly parkers from the Dubuque Street Garage to the new Linn Street lot, as proposed. If you have any questions, please let me know. We are putting together the resources to create a new lot. cc: Joe Fowler Im\sa5-1-3.doc Kay Schneider 317 Church St Iowa City,j Ia 52245 338-5378 Board [.]~F Directors AUR Property Management 414 E Market St Iowa City,j IA 52245 Dear Board o*~ Directors: For years I have lived next to 319 Church St~ a property which is managed by your company. This is large apartment which has 5 or more people living in it. It is by ~ar the noisiest dwelling on the block,, My neighbors ask me how I can live next door to it. Well it isn't easy believe me. For the past ~ive nig. hts the boys have been partying. They arrive home about two in the morning making lots o~ noise waking me up. Then they leave again making a lot o¥ noise and come back again later making noise. Because o.~ the size o.6 the apartment this has always been a problem. AS the police and the sta'6~ at AUR have been aware o$. A number o~ the times people in that apartment have been charged with havin~ a disorderly house. When I have talked to your sta.~.~: they tell me to call the police. This wouldn't work ~or the ab~.ove situation. The only solution that I can see would be to have .~ewer people living there. I hc,~pe you will take some action other than "talking to the boys" which perhaps helps ¥or a night or two. 'Thank you. Kay Schneider Copies to City Council.~ Inspection Services Housing--Iowa City ~ totlay'.~ cht~drert ... gonzorrow's leaders April 23, 1997 Dear Terry: Sincerely, Tina McCoy v 1131 Church Street Iowa City, IA 52245 Terry Trueblood Director Iowa City Parks and Recreation 220 South Gilbert Street Iowa City, IA 52240 today's children ... tomorrow~ leaders * today's children ... tomorrow's headers L ~AY 0 2 1997 CITY MANAGER'S OFFICE Thank you to you, Bob Howell, and your staff who helped with the purchase and installation of the new playground equipment at Reno Street Neighborhood Park. I believe all the residents in the area, in particular the parents of small children, are especially appreciative of having new, safe swings and a slide. Many of us parents are enjoying watching our children play on the new equipment, and we all have expressed our gratitude for the wood chip material used in the play surround area. Your allowing neighborhood residents to assist in the selection of the equipment strengthened many people's commitment to th~ Goosetown neighborhood and gave them an opportunity to help make "their" park a safer and nicer place. Your guidance and assistance with selecting and purchasing the equipment, and the helpful and friendly manner in which you and Bob answered our questions and concerns, was most appreciated. cc: '~teve Atkins, City Manager Kate Klaus, Goosetown Activities Coordinator , s~apn9l s, moddo~ol "' ua.~pl.~Vo s,£vpol , s~apnal s, mo~zo~ol '" ~aapl.~Vo sf~xpo~ , ~apval s, mo.~otuo~ '" ua~pl,nlO s,£~po7 today's children To~ IO~l~ CITY CLgR[ From Jo Ho~ar~y 5-05-97 9~38am p, 2 of 3 Johnson Courtly Sally Slutsman, Chairperson Joe Bolkcom Charles D. Duffy Jonalhan Jordan Stephen P. Lacina BOARD OF SUPERVISORS May 6, 1997 INFORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Review of the formal minutes of May 1st 3. Business from the County Engineer a) Discussion re: right-of way contract with Batson Farm Limited Partnership for $1,225.00 for Johnson County Project L-B-14-1/L-B-15- 1. b) Discussion re: right-of-way contract with George F. Miller and Anna Marie Miller for $21,518.50 for Johnson County Project FM-52(43)-- 55-52. c) Discussion re: right-of-way contract with G.F. Miller Farms, Ltd. for $11,564.00 for Johnson County Project FM-52(43)--55-52. d) Discussion re: set bid letting date for Johnson County Projects L-C-8-5 and L-B-14-1/L-B-15-1. e) Discussion re: intersection of 540th Street SW and Sharon Center Road SW. f) Discussion re: Integrated Roadside Vegetation Management Technical Advisory Committee. g) Discussion re: role of Road Commitlee. h) Discussion re: memo of April 22, 1997, addition of Greencastle Avenue and Blain Cemetery Road from 120th Street to Seneca to the calcium chloride program. i) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319)356-6086~~ To: IO~B CITY <LERR ~om, ~o Houacty S-0S-97 9:38am ~, 3 of 3 Agenda 5-6-97 Page 2 4. Bushhess from Mike Sullivan, Director for Ambulance Department a) Discussion re: b) Discussion re: c) Other discount rates. first quarterly report. ~ Business from Linda Severson, Human Services Coordinator for Johnson County Council of' Governments re: con~acts with funded human service agencies. discussion 6. Business from the County Attorney a) Discuszion re: Social Services building lease. b) Report/discussion re: proposed Juvenile lease/budget. c) Other Court Services offices 7. Business from the Board of Supervisors o a) b) c) Discussion re: d) Discussion re: e) Discussion re: Reports g) Other Discussion from the public Recess Discussion re: the Conservation Trust Fund. Discussion re: possible scheduling change Supervisors meetings and "live" meeting update. resolution transferring from the General Basic Fund to on rebroadcast of conditional use ordinance. long distance rates with MCI. (Carol) flexible benefits contract. (Carol) CITY OF IOWA CITY CITY OF IOWA CITY FY97 COMPARISON OF BUDGET TO ACTUAL REVENUES, EXPENDITURES AND CASH POSITION FOR OPERATING FUNDS FOR THE NINE MONTHS ENDING MARCH 31, 1997 THIRD QUARTER REPORT ENDING MARCH 31, 1997 ANALYSIS OF REVENUES AND EXPENSES COMPARED TO BUDGET The General Fund revenues have been summarized into nine (9) major revenue categories. The analysis of each category follows. General Fund Year to Date Budget Analysis: Property Taxes - Includes the General Fund (8.10), Transit (.95) and Library (.27) levies. The majority of property tax revenue is received twice a year, approximately 50% in October and 50% in April. This coincides with the due date of property tax bills from property owners. 98,307,783 or 57% of the FY97 budget of 914,547,491 was received as of 3-31-97 compared to 97,844,229 or 57% of the FY96 total actual at 3-31-96. I expect to receive at least the budgeted amount by year end. Propertv Tax Transfer - Employee Benefits - This property tax revenue source is receipted in the Employee Benefits Fund and then transferred to pay for benefits of employees (employer share of FICA, IPERS & Police and Fire Pension contributions; health premiums, etc.) in the general fund. Transfers totaling $2,632,138 or 73% of the FY97 budget of $3,599,848 were transferred in as of 3-31-97 compared to 92,406,577 or 73% of the FY96 total actual at 3-31-96. I expect to receive at least the budgeted amount by fiscal year end. Road Use Taxes - This is a gas tax that is received by the State of Iowa, paid to the City on a per capita basis, receipted into the City Road Use Tax Fund and then transferred to the General Fund to pay the actual cost of the Traffic Engineer and Streets Division less other revenues received by these departments. Transfers totaling 91,984,745 were 66% of the FY97 budget of 92,998,334 compared to 91,770,859 or 76% of the FY96 total actual at 3-31-96. At this point I don't expect to receive the budgeted amounts by fiscal year end, but there will be a corresponding decrease in expenses in Traffic Engineering and Public Works Divisions to offset this. State Fundin.q - This revenue source, which comes from the State of Iowa, consists of state aid, personal property replacement tax (flat 9 amount), and bank franchise tax. Except for the bank franchise tax, the State remits these revenues to the City in two equal installments, one in December and the other in March. State Aid totaling 9629,885 is 99% of the FY97 Budget of 9635,000 and 93,069 less than the same time last year. Personal property replacement tax totaling 9320,975 is 100% of the FY97 Budget of 9320,000 and the same as last year at this time. Bank franchise tax totaling 970,573 is 71% of the FY97 budget of 9100,000. Char.qeback of Services - This revenue source consists of administrative charges to the Enterprise Funds (Ex.: Water, Parking, Sewer, etc.) for services provided in the Finance and Public Works Administration Departments, City Attorney chargeback, use of the Document Services Division, use of Central Services and Cable TV transfer to Library. The Administrative expense charges to the Enterprise Funds and the Cable TV chargeback are calculated during the budget process and then transferred to the General Fund proportionally each month. The City Attorney, Document Services and Central Services chargeback is based on actual use. 9937,541 or 73% of the F¥97 Page 4 of 28 budget of 91,281,228 was received as of 3-31-97. I expect to receive up to the budget amount by fiscal year end. Fines, Permits, and Fees - This category includes quite a variety of different revenue sources. The largest are Recreation fees, building and housing permits and inspections, $5 parking fines, and magistrate court fines. Overall, fines, permits and fees total $1,639,695 or 73% of the FY97 budget of 92,238,548. I expect to receive up to the budgeted amount by fiscal year end. Recreation Fees totaling 9371,700 are 51% of the FY97 budget of 9729,709 and 911,574 less than the same time last year. I expect to reach budget by fiscal year end. Building Permits and Inspection fees totaling 9321,690 are 77% of the FY97 budget of 9419,100 and are 956,376 more than what was collected for the same time period last year. 95 Parking Fines totaling 9326,754 are 96% of the FY97 budget of 9340,000 and 922,389 more than the same time period last year. Housing Permits and Inspection fees totaling 9109,008 are 91% of the FY97 budget of 9113,287 and 94,279 less than the same time period last year. Magistrate's Court revenues totaling 9129,523 are 89% of the FY97 budget of 9145,000 and 911,073 more than the same time period last year. All other fines, permits and fees totaling 9381,020 are 79% of the FY97 budget of 9484,489 and 936,762 more than the same time last year. Contractual Services - Overall, contractual services totaling 91,022,895 are 94% of the FY97 budget of 91,086,490. I expect to receive at least the budgeted amount by fiscal year end. The University Fire Contract payment is received in the first quarter of each year based on actual expenses of the Fire Department for the previous fiscal year. Actual receipts totaling 9753,621 are 96,321 or .8% more than the budget of 9747,300 and 924,709 more than last year. Johnson County contract revenues are to pay for the use of the Library and Senior Center by residents who live outside the City limits of Iowa City but within Johnson County. I expect to receive at least the budgeted amount of 9339,190 by fiscal year end. Hotel/Motel Tax - Revenues totaling 9371,512 are 84% of the FY97 budget of 9440,000 and 99,448 more than last year at this time. The 7% tax rate went into effect on January 1, 1993. Actual receipts are allocated as follows: Police Patrol (50%), Convention Bureau (25%) (less 910,000), Mercer Park Aquatics (15%) and Parkland Fund (10%), starting 1-1-93 Acquisition (7%), and Development (3%). All Other Income - Other income totaling 9917,962 is 62% of the FY97 budget of 91,479,344, Interest income received to date is 9343,598 or 76% of the budget. Page 5 of 28 Police grants of $278,217 and Library (Reserve, Open Access, Other and Loan Repayment) at 9179,341 comprise the majority of all other income received. Overall, general fund revenues totaling $18,835,704 are 66% of the FY97 budget of $28,726,283 compared to 917,993,664 at the same time last year. I expect to receive at least the budgeted amount of revenues by fiscal year end. Exl~endJtures: Overall, actual expenditures totaling 920,630,045 are 68% of the FY97 budget of 930,269,078. This compares to 921,685,737 or 77% of the FY96 actual as of 3-31-96. Below is a summary of the actual compared to budget expenditures by category: FY97 FY97 FY96 3-31-96 Description FY97 Actual @ Act. % Actual @ Act. % of (in 91,000s) Bud.~et 3/31/97 of Bud.qet 3-31-96 FY96 Actual Personal Services 918,147 913,361 74% 912,648 76% Commodities 1,074 613 57% 580 73% Charges for Services 5,348 3,255 61% 4,149 76% Capital Outlay 1,887 861 44% 2,115 8z~% Transfers Out 3,667 2,492 68% 2,110 76% Other 63 47 75% 82 75% Contingency 63 0 0% 0 0% TOTAL 930,269 920,630 68% 921,686 77% The FY96 actual capital outlay expenses include 91,300,500 for the General Fund share of purchasing the Peninsula property. Contingency was originally budgeted at 9290,000. The balance at 3-31-97 is 963,086. The following items totalling 9226,914 were amended for by using contingency: Engineering (98,850) - Furniture and computer for Traffic Engineer moving into Engineering. Treasury (940,000) - Additional postal charges for A/P checks, utility collection letters and parking billings. Fire (917,276) - Fencing for fire training area; ice machine. ® City Manager (96,000) - Furniture for Assistant City Manager. Clerk (92,900) - Replacement personal computer. ® Animal Shelter (92,000) - Water heater. ® Recreation (98,968) - Hawkeye Softball Complex funding. Senior Center (911,773) - Fax machine, survey, furniture for secretary. Page 6 of 28 Central Business District (918,305) - Additional trash receptacles, additional temporary wages and unexpected repairs. Forestry (942,240) - May 1996 storm damage and additional Equipment Division chargebacks. Cemetery (92,879) - Additional maintenance costs. Police Records (9500) - Replacement printer. Government Buildings (95,360) - Replace auto alarm dialer and landscaping of Civic Center. Planning (922,325) - Architectural consultant services and Beyond 2000 brochure. Non-Operational Admin. ($17,343) - Fund Airport condemnation fees - 1986 Master Plan. Information Services (920,195) - Fund U.S. Postal bar coding for utility bills. Page 7 of 28 10000 GENERAL FUND BEGINNING CASH BALANCE GENERAL FUND RECEIPTS BY TYPE 1) PROPERTY TAX 2) TRANSFER: EMPL BENEFITS LEVY 3) ROAD USE TAX 4) STATE FUNDING: STATE AID (formerly Municipal Assistance and Liquor Profits) PERSONAL PROPERTY REPLACEMENT BANK FRANCHISE TAX TOTALSTATEFUNDING 5) CHARGEBACK OFSERVICES ADMIN EXPENSE CHARGEBACK CITYATTORNEY CHARGEBACK CABLE TVC~ARGEBACK DOCUMEN~CENTRALSERVlCES TOTAL CHARGEBACKS 6) FINES PERMITS & FEES RECREATION FEES BUILDING PERMITS & INSPECTIONS PARKING FINES- $5 HOUSING PERMITS & INSPECTIONS MAGISTRATES COURT LIBRARY FINES FOOD & LIQUOR LICEN & PERMITS ANIMAL CONTROL SERVICES POLICE SERVICES CEMETERY FEES & CHARGES BUILDING & DEVELOPMENT FEES LICENSES & PERMITS TOTAL FINES PERMITS & FEES 7) CONTRACTUAL SERVICES UNIVERSITY FIRE CONTRACT JOHNSON COUNTY CONTRACT TOTAL CONTRACTUAL SERVICES 8) HOTEL/MOTEL TAX FY97 AMENDED BUDGET 8,537,716 14,547,491 3,599,848 2,998,334 MONTH ENDING MAR 3t, 1997 6,679,597 486,860 284,997 290,254 Y-T-D MAR 31, t997 8,537,716 8,307,783 2,632,138 t,984,745 FY97 %REC'D/ BUDGET SPENT TO BALANCE BUDGET 6,239,708 57% 967,710 73% 1,0t3,589 66% FY 96 % REC'D/ Y-T-D TO MAR 31, FY96 1996 ACTUAL 9,295,974 7,844,229 57% 2,406,577 73% 1,770,859 76% 635,000 314,219 629,885 5, t 15 99% 632,954 t 00% 320,000 160,558 320,975 -975 100% 321,117 100% 100,000 0 70,573 29,427 71% 103,353 62% 1,055,000 474,777 1,021,433 33,567 97% 1,057,424 92% 1,156,163 96,272 866,348 289,815 75% 834,894 75% 43,000 17,461 25,539 41% 20,497 38% 53,065 3,364 42,974 10,091 81% 29,675 76% 29,000 1,978 10,758 18,242 37% 18,736 76% 1,281,228 10t,614 937,541 343,687 73% 903,802 60% 729,709 48,285 371,700 358,009 51% 383,274 60% 419,100 28,188 321,690 97,410 77% 265, 314 73% 340,000 41,625 326,754 13,246 96% 304,365 71% 120,250 12,077 109,008 11,242 91% 1 t 3,287 78% 145,000 13,37t 129,523 15,477 89% 118,450 73% 109,500 10,264 93,857 15,643 86% 87,569 73% 74,800 550 68,440 6,360 91% 63,420 81% 94,417 11,369 72,159 22,258 76% 67,962 74% 88,572 5,856 60,625 27,947 68% 44,155 80% 35,000 3,084 24,880 10,120 71% 27,188 75% 45,300 4,706 34,219 11,081 76% 38,084 85% 36,900 5,173 26,840 10,060 73% t 5,880 73% 1,639,695 598,853 73% 184,548 2,238,548 747,300 339,190 1,086,490 440,000 40,382 40,382 117,597 1,528,948 70% 753,621 -6,321 101% 728,912 100% 269,274 69,916 79% 256,876 78% ,022,895 63,595 94% 985,788 93% 371,512 68,488 84% 362,064 78% Page 8 of 28 10000 GENERAL FUND FY 97 AMENDED BUDGET 9) ALL OTHER INCOME INTEREST INCOME 450,000 FIRE EQUIP REPLACEMENT RESERVE 0 MISCELLANEOUS REVENUE 6t,754 MONIES & CREDITS 26,000 MILITARY CREDIT 11,500 COMMISSIONS AND CONCESSIONS 4,200 LIBRARY RESERVE FUNDING 71,790 LIBRARY-OPEN ACCESS 62,000 LIBRARY-ALL OTHER INCOME 68,t00 LOAN REPAYMENT-TIF 62,000 SALE OF HOUSE TRANSFERS IN-CABLE 0 LOAN REPAYMENT-GREATER IC HOUSING LIBRARY-LOAN REPAYMENT 0 CEBA GRANT 0 PARKING FINES TRANSFER TO GF 440,000 LOCAL GOV'T REIMB-PARKS-JTPA 4,000 LOCAL GOVT REIMB-POLICE 0 GRANT-URBAN PLANNING GRANT-FEMA REIMB-FLOOD GRANT-POLICE-FEDERAL CRIME BILL GRANTS-POLICE AND OTHER TOTAL ALL OTHER INCOME GRAND TOTAL REVENUES 228,000 0 1,479,344 28,726,283 GENERAL FUND EXPENDITURES BY DIVISION CITY COUNCIL 88,645 CITY CLERK 250,398 CITY ATTORNEY 380,317 SPECIAL CENSUS 108,021 CITY MANAGER 346,683 HUMAN RELATIONS 305,808 ADA TASK FORCE 860 FINANCE DEPT. ADMINISTRAT 238,658 ACCOUNTING & REPORTING 410,022 CENTRAL PROCUREMENT 201,701 TREASURY 667,064 DOCUMENT SERVICES 196,503 INFORMATION SERVICES 564,921 RISK MANAGEMENT 503,589 GOVERNMENT BUILDINGS 289,744 HUMAN RIGHTS ACTIVITIES 104,626 NON-OPERATIONAL ADMIN. 3,052,912 PPD DEPT. ADMINISTRATION 249,624 URBAN PLANNING 246,575 NEIGBORHOOD SERVICES 108,439 NON-GRANT COMM. DEVELOPME 65,666 GENERAL FUND HOME MATCH 133,000 MONTH ENDING MAR 3t, 1997 14,138 8,205 11,610 0 50 5,983 2,764 4,588 0 37,426 7,461 92,225 2,073,254 Y-T-D MAR 3t, 1997 343,598 27,424 26,348 t 1,505 5,813 53,843 61,009 64,489 27,786 17,930 198,639 79,578 917,962 18,835,704 FY97 %REC'DI BUDGET SPENT TO BALANCE BUDGET FY 96 % REC'D/ Y-T-D TO MAR 3t, FY96 1996 ACTUAL 106,402 76% 369,975 76% 0 0% 34,330 44% 57,254 45% -348 t01% 26,095 91% -5 100% 11,524 100% -1,613 138% 2,967 84% 17,947 75% 42,593 75% 991 98% 43,400 72% -6,389 111% 43,975 59% 34,214 0% 6,617 19% 0 0% 0% 0 0% 18,750 75% 0 0% 0 0% 37,500 76% 0 0% 300,000 100% 440,000 0% 0% 4,000 0% 0% 0 0% 19,858 100% -17,930 0% 0 0% 247 100% 29,361 87% 102,362 71% -79,578 0% 50,857 67% 561,382 62% 9,890,579 66% 1,133,974 58% 17,993,665 66% 5,572 49,905 38,740 56% 68,116 t7,222 178,474 71,924 71% 203,357 29,211 274,888 105,429 72% 253,133 113,507 (5,486) 105% 97,677 28,636 257,445 89,238 74% 277,122 15,851 191,231 114,577 63% 173,544 15 273 587 32% 439 18,534 183,839 54,819 77% 174,178 36,477 294,593 115,429 72% 285,180 15,020 151,991 49,710 75% 144,048 47,147 482,828 184,236 72% 418,022 16,639 147,346 49,157 75% 132,915 25,831 344,77t 220,150 61% 357,999 0 226,461 277,128 45% 444,968 20,091 196,869 92,875 68% 195,989 6,672 66,969 37,657 64% 52,917 231,372 2,309,340 743,572 76% 3,444,273 12,524 129,028 120,596 52% 175,698 16,991 167,921 78,654 68% 157,592 5,708 68,335 40,104 63% 52,145 4,400 43,391 22,275 66% 52,016 13,005 119,995 10% 0 Page 9 of 28 10000 GENERAL FUND SYCAMORE VIEW ECONOMIC DEVELOPMENT COMPREHENSIVE PLAN UPDATE CLLG GR/E CLLG NOMIN. GRA LONGFELLOW NEIGHBORHOOD S DUBUQUE STREET SURVEY ENGINEERING PUBLIC WORKS CBD MAINTENANCE ENERGY CONSERVATION POLICE DEPARTMENT ADMIN. POLICE PATROL CRIMINAL INVESTIGATION RECORDS AND IDENTIFICATIO COMMUNITY SERVICES BUREAU EMERGENCY COMMUNICATIONS JO CTY TASK FORCE GRANT FEDERAL CRIME GRANT FIRE PROTECTION ANIMAL CONTROL HIS DEPARTMENT ADMINISTRA BUILDING INSPECTION HOUSING INSPECTIONS DEVELOPMENT REGULATIONS TRAFFIC ENGINEERING STREETS MAINTENANCE FORESTRY OPERATIONS CEMETERY RECREATION PARKS LIBRARY PARKS & RECREATION SENIOR CENTER LIBRARY EQUIP. REPL. RESE PARK LAND ACQUISITION RES LIBRARY PUBLIC ACCESS RES COMPUTER REPLACEMENT PARK LAND DEVELOPMENT RES TOTALEXPENDITURE NET RECEIPTS OR EXPENDITURES ENDING BALANCE FY 97 AMENDED BUDGET 4,000 128,869 10,748 636,632 145,765 251,289 36,711 310,500 3,287,181 459,960 288,039 198,792 617,822 60,161 280,993 3,535,230 287,834 204,570 345,449 2O7,782 919,409 2,078,171 320,834 211,762 t,941,199 1,176,580 2,929,096 164,195 590,629 72,100 52,000 30,269,078 -1,542,795 6,994,921 MONTH ENDING MAR 3t, 1997 4,356 123 1,285 25,701 11,359 9,433 708 21,797 232,535 28,924 21,354 15,973 37,519 6,907 19,137 251,682 17,454 12,408 23,802 16,394 2,989 83,143 145,777 20,637 12,576 109,153 52,367 223,427 12,568 33,398 679 2,00~J,476 63,778 6,743,375 Y-T-D MAR 3t, 1997 87,369 8,947 2,570 7,500 7,590 331,419 108,519 131,658 13,395 224,760 2,246,393 292,144 206,192 148,745 416,248 48,408 174,974 2,472,040 199,t89 135,786 249,414 154,774 20,817 616,944 1,348,601 220,722 153,739 t,306,736 675,468 2,213,056 120,173 355,180 t,715 24,318 7,513 4,616 20,E30,045 -1,794,341 6,743,376 BUDGET BALANCE 4,000 4t,500 1,801 (2,570) (7,soo) (7,590) 305,213 37,246 119,631 23,316 85,740 %040,788 167,8t6 8t,847 50,047 201,574 11,753 106,019 1,064,190 88,645 68,784 96,035 53,008 (20,817) 302,465 729,570 100,112 58,023 634,463 501,112 716,040 44,022 235,449 (1,715) 47,782 (7,513) 47,384 9,639,033 251,546 FY97 %REC'D/ SPENT TO BUDGET 0% 68% 83% 52% 74% 52% 36% 72% 68% 64% 72% 75% 67% 8O% 62% 7O% 69% 66% 72% 74% 67% 65% 69% 73% 67% 57% 76% 73% 6O% 34% 890% 68% Y-T-D MAR 3t, t996 0 468,887 2,003 0 0 0 314,565 102,036 106,514 21,089 209,668 2,329,888 316,669 180,858 144,646 350,757 34,060 156,013 2,466,586 170,362 130,703 238,985 152,607 0 582,532 1,182,108 162,771 140,756 1,320,817 651,898 2,016,100 116,341 332,369 6,615 96,685 8,502 10,021 21,685,737 -3,692,072 5,603,901 Page 10 of 28 Enterprise Funds: Parking Fund Wastewater Treatment Fund Water Operations Fund Refuse Collection Fund Landfill Operations Fund Airport Operations Fund Mass Transit Fund Page 11 of 28 ENTERPRISE FUNDS NOTES MARCH 3'1, '1997 Below is a summary by fund of the FY97 budget and actual beginning cash balance, revenues, expenses (as amended) and ending cash balance with a brief explanation of major line items over or under budget. Parkin.q Fund FY97 FY97 FY96 Description FY97 Actual % of Actual (in $1,000s) Bud,qet ~ 3-31-97 Budget ~ 3-31-96 Beginning Cash Balance $1,359 $1,359 $1,662 Revenue $2,962 $2,483 84% $2,473 Expenses -3,194 -2,005 63% -2,445 ENDING CASH BALANCE $1,127 $1,837 $1,690 3-31-96 Actual % to Total FY96 Actual 77% 69% Overall, the March 31, 1997, cash balance of $1,837,175 is good. Revenues totaling $2,483,515 are 84% of the FY97 budget of $2,962,400 and approximately the same as last year at this time. Below is a schedule comparing revenue by type for the nine months ending March 31, 1997, and 1996. FY97 FY97 FY97 9 mos. actual Actual DESCRIPTION (in $1,000s) Budget ~ 3-31-97 % of Bud.qet $3 FINES $440 $351 80% INTEREST 125 115 92% ON/OFF STREET METERS 590 479 81% PARKING LOT PERMITS 108 97 90% RAMP PERMITS. 238 195 82% CAPITOL ST RAMP 955 762 80% DUBUQUE ST RAMP 350 344 98% CHAtJNCEY SWAN RAMP- 62 58 82% METERED OTHER REVENUE 94 82. ,75% Total Parking Revenues $2,962 $2,483 84% FY96 FY96 mos. actual 12 mos. actual 3-31-96 ~ 6-30-96 $343 $461 225 269 456 610 78 108 143 191 768 995 300 397 52 70 109 117 $2,473 $3,2'18 Parking Fines totaling $351,371 are 80% of the FY97 budget of $440,000 and $8,000 more than last year at this time. Interest income totaling $114,695 is 92% of the FY97 budget of $125,000. On/Off Street Meter revenue totaling $478,764 is 81% of the FY97 budget of $590,000 and $23,000 more than the same time last year ($456,192). Parking Lot Permit revenue totaling $97,226 is 90% of the FY97 budget of $107,500 and $19,000 more than the same time last year ($78,404). Ramp permit revenue totaling $194,818 is 82% of the FY97 budget of $238,500 and $51,600 more than the same time last year ($143,216). Page 12 of 28 Capitol St. ramp revenue totaling $762,588 is 80% of the FY97 budget of $955,000 and approximately $5,000 less than the same time period last year ($767,693). Dubuque St. ramp revenue totaling $343,761 is 98% of the FY97 budget of $350,000 and approximately $44,000 more than the same time last year ($299,624). Expenses totaling $2,005,570 are 63% of the FY97 budget of $3,194,390. Transfers totaling $889,858 are 55% of the FY97 budget of $1,629,598. Transfers include $694,858 to the Parking Fund Debt Service Reserve, $127,500 to the Parking Improvements Reserve and $67,500 to Transit. Wastewater Treatment 3-31-96 Fund- Actual % FY97 FY97 FY96 to Total FY97 Actual % of Actual FY96 Description Bud.qet ~ 3-31-97 Budget ~ 3-31-96 Actual (in $1,000s) Beginning Cash Balance $ 4,995 $4,995 $3,183 Revenue 10,193 7,766 76% 6,896 75% Expenses -9,.446. -5,635 60% -4,704 64% ENDING CASH BALANCE $5,742. .$7,126 $5,375 Overall, the March 31, 1997, cash balance of $7,127,104 is good. Revenues totaling $7,766,433 are 76% of the FY97 budget of $10,192,742. Wastewater Fees totaling $7,047,273 are 74% of the FY97 budget of $9,495,274 and $663,000 more than last year at this time due to-the March 1, 1996 and 1997 rate increases. Interest income totaling $413,455 is 76% of the FY97 budget of $541,152 and approximately $46,000 less than last year at this time. Total expenses of $5,634,737 are 60% of the FY97 budget of $9,446,356. Operating expenses totaling $2,090,402 are 61% of the FY97 budget of $3,437,118. Debt Service funding totaling $3,544,335 is 59% of the FY97 budget of $6,009,238. Water Ol~eratin.q Fund- FY97 FY97 FY96 Description FY97 Actual % of Actual (in $1,000s) Budget ~ 3-31-97 Budget ~ 3-31-96 Beginning Cash Balance $3,231 $3,231 $2,393 Revenue 6,177 4,932 80% 4,025 Expenses -5,816 -2,607 45% :2,775 ENDING CASH BALANCE $3,592 $5,556 $3,643. 3-31-96 Actual % to Total FY96 Actual 75% 61% Overall, the March 31, 1997 cash balance of $5,556,404 is good. Revenues totaling $4,932,439 are 80% of the FY97 budget of $6,177,091. Water fees totaling $4,730,966 are 80% of the FY97 budget of $5,937,091 and $1,040,128 more than last year at this time due to the March 31, 1997 rate increase. Interest income totaling $197,419 is 82% of the FY97 budget of $240,000. Page t3 of 28 Total expenses of $2,606,960 are 45% of the FY97 budget of $5,816,213. Operating expenses totaling $2,070,533 are 55% of the FY97 budget of $3,764,650. Debt Service and other transfers totaling $536,428 are 26% of the FY97 budget $2,051,563. Refuse Collection Fund - FY97 FY97 FY96 Description FY97 Actual % of Actual (in $1,000s) Budget ~. 3-31-97 Budget ~. 3-31-96 Beginning Cash Balance $ 364 $364 $361 Revenue 1,967 1,433 73% 1,354 Expenses -1,899 -1,342 71% -1,404 ENDING CASH BALANCE $ 432 $455 $311 3-31-96 Actual % to Total FY96 Actual 74% 76% FY97 revenues totaling $1,433,834 are 73% of the FY97 budget of $1,967,000. Refuse and curbside recycling fees totaling $1,344,286 are 72% of the FY97 budget of $1,862,000 and approximately $81,320 more than last year at this time. Yardwaste bag sales totaling $51,651 are 57% of the FY97 budget of $90,000 and $5,432 more than the same time period as last year. Refuse stickers total $22,774. Expenses totaling $1,342,381 are 7i% of the FY97 budget of $1,899,226. Landfill Operations Fund - FY97 FY97 FY96 Description FY97 Actual % of Actual (in $1,000s) Budget ~. 3-31-97 Budget ~. 3-31-96 Beginning Cash Balance $1,433 $1,433 $2,072 Revert ue 3,395 2,470 73% 2,626 Expenses -3,445 -2,507 73% -3,327 ENDING CASH BALANCE $1,383 $1,396 $1,371 3-31-96 Actual % to Total FY96 Actual 76% 81% Overall, the March 31, 1997 cash balance of $1,396,081 is good. FY97 revenues totaling $2,470,428 are 73% of the FY97 budget of $3,395,000 and approximately $155,888 less than the same time last year. Landfill tipping fees totaling $2,362,570 are 68% of the FY97 budget of $3,300,000. Interest revenues totaling $61,018 are 68% of the FY97 budget of $90,000. Expenses totaling $2,507,563 are 73% the FY97 budget of $3,444,970. Page 14 of 28 Airport Operation - FY97 FY97 FY96 Description FY97 Actual % of Actual (in $1,000s) Bud.qet ~ 3-$1-97 Budget ~. 3-31-96 Beginning Cash Balance $14 $14 $14 Revenue 277 220 80% 206 Expenses -279 -167 60% -! 96 ENDING CASH BALANCE $ 12 $ 67 , .~$24 3-31-96 Actual % to Total FY96 Actual 8O% 76% Revenues totaling $220,251 are 80% of the FY97 budget of $277,000. Hangar rental totaling $108,688 is 86% of the FY97 budget of $127,000. General Fund subsidy totaling $92,250 is 75% of the FY97 budget of $123,000. Total expenses of $167,003 are 60% of the FY97 budget of $279,369. Operating expenses totaling $111,177 are 55% of the FY97 budget of $204.369. Transfers out for Capital Projects, Debt Service Funding and Loan Repayment totaling $55,825 are 75% of the FY97 budget of $75,000. Mass Transit Fund - FY97 FY97 FY96 Description FY97 Actual % of Actual (in $1,000s) Budget ~ 3-31-97 .Bud.qet. ~ 3-31-96 Beginning Cash Balance $ 281 $ 281 $ 223 Revenue 3,396 2,529 75% 2,358 Expenses -3,514 -2,269 65% -2,246 ENDING CASH BALANCE $ 163 $ 541 $ 335 3-31-96 Actual % to Total FY96 Actual 79% 77% Revenues totaling $2,528,794 are 75% of the FY97 budget of $3,395,923. Transit fees totaling $543,651 are 70% of the FY97 budget of $781,500 and $44,846 more than last year at this time. $217,217 of the $250,000 budget for federal UMTA monies has been received. State grant revenue totaling $233,431 is 84% of the FY97 budget of $266,000 and $18,819 more than the same time last year. The General and Parking Fund subsidies totaling $1,475,378 are 75% of the FY97 budget of $1,967,171. Expenses totaling $2,269,426 are 65% of the FY97 budget of $3,514,209. Page 15 of 28 Other Funds: Debt Service Fund Broadband Telecommunications Fund JCCOG General Fleet Maintenance Equipment Replacement Fund Central Supply and Print Road Use Tax Fund Employee Benefits Fund Page 20 of 28 Debt Service Fund - OTHER FUND NOTES MARCH 31, 1997 FY97 FY97 FY96 Description FY97 Actual % of Actual (in $1,000s) Bud.qet. ~ 3-31-97 Budget ~ 3-31-96 Beginning Cash Balance $ 641 $ 641 $ 530 Revenue 4,478 1,661 37% 1,814 Expenses -4,511 -789 18% -720 ENDING CASH BALANCE $ 608 ~1,513 $1,624 3-31-96 Actual % to Total FY96 Actual 38% 16% Revenues totaling $1,661,160 are 37% of the FY97 budget of $4,478,110. Property taxes (budget of $1,892,000) account for 42% of budgeted revenues. $1,082,752 or 57% of the property tax budget has been received as of 3-31-97. This corresponds to when property taxes are due, October and March of each year. Transfers-in from other funds ($2,564,301) account for the balance of budgeted revenues. The transfers are mostly from Enterprise Funds to pay for their share of General Obligation Debt. Actual transfers occur only when principal and/or interest is actually paid, usually in NovembedDecember (interest) and May/June (principal and interest). Only $556,961 or 22% of the transfer in budget from Enterprise Funds has been received as of 3-31-97. The majority of the expenditure budget of $4,510,619 will be spent on principal/interest in May and June, 1997. Broadband Telecommunications Fund FY97 FY97 FY96 Description FY97 Actual % of Actual (in $1,000s) Bud.qet ~ 3-31-97 Budget ~ 3-31-96 Beginning Cash Balance $229 $229 $133 Revenue 584 503 86% 175 Expenses -589 -490 83% -248 ENDING CASH BALANCE .$,224 $242 $60 3-31-96 Actual % to Total FY96 Actual 37% 65% This operating fund now includes not only BTC operations but the $.50 local access fee and Public Access 'iV funding. Revenues totaling $502,950 are 87% of the FY97 budget of $584,086. The major budgeted revenue sources are from the cable franchise fee, $.50 local access fee and Public Access TV funding. The franchise fee is remitted quarterly. $237,289 or 81% of the franchise fee budget of $294,000 has been received through 3-31-97 and is $90,987 more than the same time last year. $80,034 or 69% of the local access fee was received including Public Access TV pass through funds of $8,863 should be received in February 1997. Expenses totaling $490,424 are 84% of the FY97 budget of $589,222. Operating expenses totaling $222,357 are 72% of the FY97 budget of $309,090. Local access expenses totaling $30,534 were used to fund Library and Senior Center costs, and $236,294 has been paid to Public Access -I-V. Page 21 of 28 Johnson County Council of Governments - FY97 FY97 FY96 Description FY97 Actual % of Actual (in $1,000s) Bud,qet ~. 3-31-97 Bud,qet ~. 3-31-96 Beginning Cash Balance $ 8 $ 8 $14 Revenue 372 252 68% 253 Expenses -375 -255 68% -225 ENDING CASH BALANCE $ 5 $ 5 .$ 42 3-31-96 Actual % to Total FY96 Actual 87% 76% Revenues totaling $251,797 are 68% of the FY97 budget of $372,083. Funding from other local governments total $63,998 or 76% of the budget of $84,345. 69% or $46,008 of state/federal funding has been received to date. The subsidy from General Fund (budget of $85,500), Solid Waste Surcharge (budget of $37,000) and Road Use Tax (budget of $94,910) are prorated over the twelve months. Actual transfers in of $141,375 are 65% of the budget at this time. Expenses totaling $254,581 are 68% of the FY97 budget of $374,880. General Fleet Maintenance - FY97 FY97 FY96 Description FY97 Actual % of Actual (in $1,000s) Budget ~ 3-31-97 Bud,qet ~ 3-31-96 Beginning Cash Balance ($73) ($73) $75 Revenue 1,385 1,077 78% 941 Expenses -1,280 -957 75% -964 ENDING CASH BALANCE $ 32 $ 47 $ 52 3-31-96 Actual % to Total FY96 Actual 81% 73% This fund accounts. for the maintenance on all City vehicles except the Transit Division. Revenues are generated from chargebacks to all City departments and divisions based on vehicle usage and in some cases actual repair costs. Expenditures are in line with the budget. Equipment Replacement Fund- FY97 FY97 FY96 Description FY97 Actual % of Actual (in $1,000s) Budget ~ 3-31-97 Bud.qet ~ 3-31-96 Beginning Cash Balance $2,354 $2,354 $1,789 Revenue 1,163 741 64% 693 Expenses -1,322 -238 18% -278 ENDING CASH BALANCE 92,195 $2,857 $2,204 3-31-96 Actual % to Total FY96 Actual 75% 77% This fund accounts for the majority of all City purchases for vehicles. Revenues are generated from chargebacks to all City departments and divisions based on estimated cost to replace the vehicles. Revenues totaling $740,978 are 64% of the FY97 budget of $1,163,000. Chargebacks to all departments totaling $595,235 are 58% of the FY97 budget of $1,029,000. Expenses totaling $238,136 are 18% of the FY97 budget of $1,322,363. outlay budget of $1,280,390 has been spent to date. Page 22 of 28 Only 16% of the FY97 capital Central Services - FY97 FY97 FY96 Description FY97 Actual % of Actual (in $1,000s) ,Budget ~ 3-31-97 Budget ~ 3-31-96 Beginning Cash Balance $241 $241 $243 Revenue 651 516 79% 446 Expenses -754 -558 74% -467 ENDING CASH BALANCE .$138 $199 $222 3-31-96 Actual % to Total FY96 Actual 73% 76% This fund accounts for the centralized purchase of supplies, in-house printing, radio maintenance and the purchase/lease of City-wide copy and fax machines. Revenues are generated from chargebacks of supplies used, actual print jobs, copier/fax use and radio repairs. Expenses are in line with the budget. Road Use Tax Fund - FY97 FY97 FY96 Description FY97 Actual % of Actual (in $1,000s) Budget ~ 3-31-97 Budget ~ 3-31-96 Beginning Cash Balance $4,937 $4,937 $4,136 Revenue 4,293 3,440 80% 3,174 Expenses ...-8,418 -4,095 49% -2,310 ENDING CASH BALANCE $812 $4,282 $5,000 3-31-96 Actual % to Total FY96 Actual' 75% 67% Revenues totaling $3,440,688 are 80% of the FY97 budget of $4,293,498. State Road Use Tax (RUT) revenue is budgeted at $66.95 per capita. Actual RUT revenue for the nine months totals $3,158,415 or approximately $70.44 per capita. The balance of revenue comes from interest income. Expenditures include transfers to the General Fund to pay for the cost of the Traffic Engineering and Streets Divisions, a $30,855 subsidy to General Fund - Forestry, $97,995 to JCCOG, and funding for Capital Improvement Projects (CIP). Transfers to the General Fund are net of any other revenue received by the Traffic Engineering and Streets Divisions within the General Fund. Actual transfers to Traffic Engineering totaling $607,658 are 68% of the FY97 budget of $900,401. Actual transfers to Streets totaling $1,351,632 are 66% of the FY97 budget of $2,063,993. CIP transfers totaling $2,059,982 are 39% of the FY97 budget of $4,660,071. Page 23 of 28 Emplovee Benefits Fund - FY97 FY97 FY96 Description FY97 Actual % of Actual (in $1,000s) Budget ~. 3-31-97 Budget. ~ 3-31-96 Beginning Cash Balance $ 821 $ 821 $ 483 Revenue 4,087 2,493 61% 2,343 Expenses -3,805 -2,715 71% .-2,536 ENDING CASH BALANCE $1,103 $599 $ 290 3-31-96 Actual % to Total FY96 Actual 62% 73% Revenues totaling $2,492,886 are 61% of the FY97 budget of $4,087,233. Property tax revenues are approximately 82% of the FY97 budget. $1,894,350 or 57% of the FY97 property tax revenue budget of $3,326,729 has been received.through 3-31-97. The majority of property revenue is received twice a year, approximately 50% in October and 50% in April. This coincides with the due date of property tax bills from property owners. $79,195 was received from the University of Iowa Fire Contract. $150,000 or 75% of the FY97 budget of $200,000 was received from the General Fund to be used in FY2000 for the 27th pay period in one year. $342,750 or 75% of the FY97 budget of $457,000 was transferred in from the Public Safety Reserve. This is used to pay for a portion of the employer share of police and fire pension costs. Expenses totaling $2,714,536 are 71% of the FY97 budget of $3,804,756. The major budgeted expense is a transfer out to the General Fund. The transfer pays for the benefits of employees in the General Fund. The employer share of FICA, IPERS, Police/Fire Pension, health premiums, life premiums and workers compensation. Page 24 of 28 City of Iowa City MEMORANDUM Date: May 2, 1997 To: From: Re: Steve Arkins, City Manager ~ ' ,-~ Kevin O'Malley, Assistant Director of Finance~~ Stephen M. Dunham d.b.a. Care de/So/ parking ticket review F I have investigated Mr. Dunham's request and find that Community Service Officer Dave Harris issued the ticket due to the vehicle not appearing to be a commercial vehicle. He stated that his interpretation was that the vehicle had to be used primarily for commercial purposes. Mr. Dunham's vehicle is a 1978 Ford Sedan and did not meet the criteria. He stated that he would like an opinion from the City Attorney's Office as to proper interpretation of commercial vehicle definition. I visited with City Attorney Wioto and she commented that any vehicle that is properly marked can be considered "commercial" for purposes of that section. She was going to contact CSO Harris and inform him of her definition. I called Mr. Dunham and asked him as to the signage on his vehicle. After listening to his description of the signage, I informed him that I would dismiss this ticket. Also that in the future if he receives another parking ticket for "commercial vehicle" that he should attach a photo or copy of the signage along with the parking ticket review form. He thanked me for my assistance and sounded satisfied with the solution. Iowa City ~ quality co~e roaster since 1990 Mayor Naomi Novick 306 Mullin Ave. Iowa City, IA 52246 MAY 0 1 1997 CITY MANAGER'S OFFICE ¢afe del Sol P.O. Box 2733 Iowa City, IA 52244 358-8114 or 1-800-804-4CDS April 30, 1997 Dear Mayor Novick, I know you are busy with matters of graver concern and I don't want to waste your time with frivolous complaints. I feel my case can serve as an example for examining how the City interacts with its citizens, the effects of these interactions, and the resulting public perceptions. I am writing you and the other council members out of a sense of frustration and a desire for at least a token of justice. I don't know where else to turn. The matter on which I have chosen to take a stand is this parking ticket which was wrongly issued on a Friday evening this past December. ( Enclosed are copies of the correspondence.) The $10.00 amount of the ticket is not so much the issue; the time spent trying to resolve this has already far surpassed that value. This is a matter of principle. My grievance, as I will explain, is much greater, but I will settle for justice on this matter as a symbolic act of good faith by the City. My business, so you know, is roasting premium quality coffee beans. I don't have a storefrom. Most of my trade is with wholesale accounts in the downtown Iowa City area, so my livelihood depends on being able to deliver coffee fresh from roasting. Since March of 1992 my roastery had been located at 806 S. Clinton St. The location was ideal for making deliveries downtown (some were even made by bicycle), and the rent was cheap enough for me to afford while the business grew. As time went on, however, the other tenants and I could not get our landlord to keep the building maintained in good repair. The county Health Department and the city Building Inspectors were also having trouble with him. On November 12, 1996 the Building Inspector ordered the building vacated in 30 days. Understand, Mr. Faga was decent and forthright with me (and I believe with the other tenants) and I fully understand the necessity of the action; however, the timing of it could not have been worse. This was the very heart of my busy season, and I was on track for December to be a record month. Instead, my business took a severe blow. I was extremely fortunate to locate a space to move to and to be able to get the physical move accomplished in the time allowed. Let me repeat: I complied with the order in the time allowed. But I could not afford the cost. One more month and I could have. Moving and construction cost $4000.00, which I had to f'mance out of cash flow (instead of keeping my suppliers paid up). I lost by a very conservative estimate some $2000.00 in Holiday Season sales, which would not have been the case had I been allowed to move in January, one of my slower months. This six thousand dollar cost has caused a domino effect of further losses as my inventory of green coffees ran out; and now as I'm attempting to rebuild my supply it is a market of shortages and extremely high prices. (In other words, being forced to move in December prevented me from being able to book ahead with my importers as the market situation developed.) The point is that I'm stubborn enough to survive this but it will take a long time to recover. Another sad consequence is that Iowa City lost a unique business, as the only suitable location for my roastcry, available on such shm~ notice, was in Coralville. The conclusion of this episode seems to me that there is no personal "blame" to assign, no "bad guys" but rather public servants doing their job as they saw fit. Unfortunately, however, the impersonal mechanics of implementing policy created innocent victims. That is, the tenants of the building were used as pawns in order to get at the owner of the building. This caused serious and ongoing hardships for the tenants, yet the building appears standing and unrepaired, as when I left in December. So, What was the point?7 To return to my original focus: In the midst of that, to be wrongly issued a ticket, while making a delivery, legally using the loading zone, with approved signage on my vehicle, added insult to injury. The situation was made worse by the officer's angry manner frightening my nine year old daughter, and by his refusal to talk to me when I twice tried to flag him down. The insult was increased when the only explanation included on the denial of my appeal was a copy of the Commercial Vehicle signage code, ironic because I know that section and my vehicle had proper signage at the time. Then, the only response to my letter of February 25 was another "courtesy notice" dated March 4, followed now by this threatening notice dated April 23. I expect better of the place I choose to make my home and raise my child than this type of"faceless bureaucratic railroading." Is that too much to ask? To pay this ticket would amount to on one hand perjury (admitting guilt while actually innocent), and on the other hand giving in to extortion. I am prepared to do neither. I thank you for your time. I would appreciate a response. Since,/j;ely, Stephen M. Dunham P.S. Business address and phone: P.O. Box 2733 Iowa City, 52244 358-8114 Personal address and phone: 1032 N. Dodge St. Iowa City, 52245 337-6099 May 2,1997 Jim Houghton 3370 Kenruth Cr. NE Iowa City, IA 52240 DearJim: CITY OF I0 WA CITY I have received a copy of your list of "comments or questions" to the City Council and I feel compelled to answer those that I can. Based on my discussions with Doug Boothroy, Director of Housing and Inspection Services, I offer the following comments. If there is a l O0 unit condominium project with one rental unit and the rest is owner- occupied, why should aft ~00 units have to be inspected? The Housing Code has required inspection of multi-family condominium structures with one or more rental units since 1985. Exempting owner-occupied units from an inspection may create a situation in which those units develop undetected safety hazards, possibly jeopardizing the entire structure. This situation would risk injury to the occupants of all units (notwithstanding ownership) and may pose a liability issue for the City. Owner-occupied units are only inspected for life/fire safety requirements. #5 Why has the building department now found deficiencies in buildings constructed years ago that received certificates of structural compfiance or have received rental permits every inspection period since then? There are two answers to this question. Today's staff members have far superior training than those in previous years with this training course a more critical and thorough review of the code. Previous errors in interpretation were identified. Not correcting errors could affect the safety of buildings. I am confident that the Building Inspection division is doing a thorough and thoughtful job of performing quality plan reviews and inspections. Our efforts will always be directed toward the safety of our citizens. The second answer can be found in section 14-5E-19(A).1.b. of the Housing Code. "Every structure shall be maintained in compliance with section 661 of the Iowa Administrative Code ("State Fire Code"), as amended, and the building codes in effect at the time the building was constructed." #6 Does it matter who one's partner is on a building project as to how it is scrutinized? No; frequently the inspector does not even know who the owners are of a building project. Partnership is of no concern to our inspectors in fulfilling their responsibilities. If you have evidence to the contrary, please bring it to my attention. #7 Does it matter who one's partner is as to who gets assigned to inspect a building or all units managed by a certain management company. 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-[826 · (319) 356-5000 · FAX (319) 356-5009 #9 #10 #11 #13 #22 No; inspections are assigned by clerical staff. The primary objective is to rotate inspectors so that they do not perform consecutive inspections at any property. Is it right for a building inspector to be a significant Iowa City landlord? It is the Department of Housing and Inspection Services operating policy that any inspector owning rental property does not inspect his/her property, review/edit any Notice of Violation, and any dispute concerning the application of the Housing or Building Code is resolved by the Department Director. The Department has taken extra measures to ensure that inspectors operate totally independent of any influence. If a building inspector is a significant Iowa City landlord, should the inspector be allowed to inspect the buildings of the competitors? There are nearly 14,000 rental units in Iowa City, with over 1,200 different owners. All rental property must meet the Housing Code minimum level for maintenance. There is no competitive advantage since all rental property must comply with the same code standards. Again, if you have any evidence to the contrary, it should be brought directly to my attention. If a building inspector is a significant Iowa City landlord, should the inspection of the inspector's buildings be done by someone outside the department or City? If you can establish any inspector ever tried to influence an inspection of a property to which they are associated, their employment with the City would be in jeopardy. My office demands and .the employees of the Department of Housing and Inspection Services are aware of and conduct themselves in the highest ethical standards. Evidence to the contrary should be immediately directed to my attention. Why should a manager/owner of a major real estate company be given a matter of hours to have trash removed from a managed property but the manager's calls about trash and junk across the street from the manager's home seem to be ignored and very little action is ever taken? All actions taken to enforce the City's refuse/trash requirements are the same for all property owners. The City's goal in all enforcement action is to achieve compliance, not punishment. Unfortunately, situations do occur where citizens/landlords choose not to comply and litigation becomes the only means available to enforce the law. Litigation sometimes results in prolonged legal battles (e.g., ¥eggy case) and full compliance with the law may take years to attain. The City's conduct of litigation concerning such compliance is a matter for the City Attorney to address and I am confident she can provide for your a detailed description of any such activity. Would our 3 year old home pass an Iowa City building inspection? Johnson County does not enforce building codes, therefore, you build at your own risk in the county. 3 Many of your questions/comments are not answerable by me or any representative of the City staff. What I was most concerned about was the accusatory tone of your letter. While you may disagree with policies and procedures and apparently you may not like certain employees, I would hope you are aware that we undertake a genuine effort to fulfill our responsibilities in a responsible and ethical manner. Sincerely, Stephen J. Atkins City Manager CC: City Council of Iowa City Douglas W. Boothroy, Director of Housing & Inspection Services Irn\saS-l.doc Iowa City Community Police Survey Results Conducted: April 1997 Report Prepared by: Stephan Amdtt Ted Cizadlo May 4,1997 327 LEE STREET, IOWA CITY, IA 52246 1797 Iowa City Community Police Results Survey Conducted: April 1997 Report Prepared by: Stephan Amdt~ Ted Cizadlo May 4,1997 I 327 LEE STREET, IOWA CITY, IA 52246 TABLE OF CONTENTS SUMMARY ........................................................................................... 3 INTRODUCTION .........................................................................................................................3 SURVEY DESIGN .......................................................................................................................3 PROCEDURE ...................................................................2 .........................................................3 SUMMARY OF FINDINGS .............................................................................................................3 Description of the Sample .......................................................................................................3 Police Contact ......................................................................................................................4 Feeling Safe in Iowa City and the Neighborhood .........................................................................5 Ratings of the Police .............................................................................................................6 Minor Sex Differences in Ratings of Police ...................................................................., .............8 Age Differences in Ratings. ................................................................~ .........' ............................8 No Differences Between Homeowners and Renters ....................................................................... 9 People With Versus Without Police Contact ............................................................................ 10 The Nature of the Police Contact Affected Ratings .....................................................................10 SUMMARY OF WRITTEN COMMENTS ............................................................................................11 The Categories of Written Comments: ....................................................................................12 Analysis of Written Comments ..............................................................................................12 SAMPLE AND METHOD ......................................................................... 14 SAMPLING PROCEDURE ............................................................................................................ 14 PROCEDURE ........................................................................................................................... 14 Data Quality Control ........................................................................................................... 14 RESPONDENT SAMPLE CHARACTERISTICS ............................................. ! 5 RESULTS ........................................................................................... I6 POLICE RATINGS .....................................................................................................................16 Sex Differences in Ratings ....................................................................................................17 Age Differences in Ratings ....................................................................................................18 No Differences Between Homeowners and Renters ..................................................................... 19 People With Versus Without Police Contact ............................................................................ 20 The Nature of the Police Contact. ...........................................................................................21 FEELING SAFE ........................................................................................................................22 Sex Differences in Feeling Safe ..............................................................................................22 TRANSCRIBED WRITTEN COMMENTS ..................................................... 24 APPENDIX: COMMUNITY SATISFACTION SURVEY ................................... 74 Page 2 SUMMARY INTRODUCTION In late February 1997 Stephan Arndt, Ted Cizadl~, and Mary Hansman contacted the City of Iowa City offering to survey community impressions of police services. A one-page survey was mailed April 4 to 1,500 randomly selected Iowa City residents. Reminder cards were sent one week later. A total of 550 responses were received by April 27, the ending date for data collection. The survey, data processing, and analysis were carried out by Stephan Arndt and Ted Cizadlo~, during April 1997. The report was completed and presented to the city in May 1997. SURVEY DESIGN The survey was modeled after an instrument used by the Lakewood, Colorado Police Department. For Iowa City, the questionnaire was condensed to one page. Questions included general feelings toward the police and safety in the community as well as a few questions requesting demographic information. The question "Please tell us how the Iowa City Police could improve in the space below" appeared on the back of the.questionnaire. A copy of the 18 question survey appears in the Appendix. PROCEDURE A sample of 1,500 names and addresses was selected using computer generated random numbers applied to a commercial electronic phone directory. Only residences with addresses were selected and duplicates were removed. Each person in the sample was mailed a questionnaire and a stamped return envelope. The responses were anonymous and sent to a private (non- government) address. A total of 550 surveys were returned representing a 36.7 percent response. SUMMARY OF FINDINGS In the following sections, key findings for the sample as a whole are outlined. Ratings of ~he police and the perception of safety were related to age, the nature of police contact, and, to some extent sex. Please refer to the main section on Results for details. Description of the Sample Slightly more females (56.1 percent) responded than men (43.9 percent). The majority of the respondent sample (60.8 percent) was 40 years old or older. With the assistance of Mary Hansman and Susan Joy who donated their time and assistance. Page 3 Approximately 1 in 4 responders (27.0 percent) were 25 to 40 years of age and 12.1 percent were less than 25. Homeowners made up over two-thirds of the sample (69.0 percent). Police Contact Most of the respondents (56.8 percent) reported at least one contact with the police department within the last year. Multiple contacts were not uncommon: 15.8 percent had 2 contacts and 12.9 percent had 3 or more contacts. I reported an incident I was a victim of a crime I witnessed an incident I had a moter vehicle accident I was requesting information I was arrested I got a citation I was contacted about a problem Other reason Number of Respondents 7..,' 76 ~ 32 4 0 20 40 60 80 100 The survey asked for the nature of the respondent's last contact with the Iowa City Police (382 individuals indicated that they had a last contact). When people explained the "Other reason" they said that they received a verbal warning for traffic violations, they had a car problem and an officer came by to Page 4 help, they hold employment that comes into contact with the police, or they had casual encounters (e.g., "talked to officer downtown"). Feeling Safe in Iowa City and the Neighborhood The survey asked two questions dealing with feeling safe: One asked how safe they feel in Iowa City, and the other asked how safe they feel in their neighborhood. Few people (less than 5 percent) reported feeling 'Not very Safe' or 'Not Safe at all' in either Iowa City or their Neighborhood. Nearly 3 to 1 (74.7 percent) felt 'Safe' or 'Very Safe' in Iowa City. Over 80 percent felt the same in their neighborhood. Feeling safe differed somewhat depending on whether the City or Neighborhood was concerned. People reported feeling 'Very Safe' or 'Safe' more often in their own neighborhood than in Iowa City.2 3OO 250 200 150 100 50 0 [] C,i tv [] Neighborl'u,od Very Safe Safe Somewhat Not very Not Safe Safe Safe at all There was a tendency for women to rate their neighborhoods less safe than males.3 For instance, only slightly less than a third of the women (32.2 percent) rated their neighborhood as 'Very Safe' but over 43 percent (43.2) of the males considered their neighborhood 'Very Safe'. There was a similar trend for males feeling more safe than women in the city.a Younger people (less than 25) also tended to rate the safety of their neighborhood and Iowa City a little lower than the older respondents. 2 McNemar test Z2 = 13.93, df = 1, p < 0.0002 ~ Cochran-Mantel-Haenszel rank Z2 = 6.98, df = 1, p < 0.01 4 Cochran-Mantel-Haenszel rank Z2 = 7.25, df = 1, p < 0.01 Page 5 Ratings of the Police We asked citizens to rate the police on the following 10 areas: Concern, Helpfulness, Confidence Building, Fairness, Solving the Problem, Professional Conduct, Quality of Service, Putting You at Ease, Response Time, and Friendliness. In general, the public rated the Iowa City Police very highly. The majority of people rated the police as either 'Good' or 'Very Good' in all but one area although some areas received significantlys higher marks than others. In the Summary we report each area-'Very Good' and 'Good' versus 'Neutral' or worse. Each area is discussed starting with the most highly regarded. Helpfulness: Over two-thirds of Good or Very Good people rated Iowa City officers as ~ ~ good or very good when it came 67% to helpfulness. Over 30 percent ' (30.5) thought that the officers 0% 20% 40% were very helpful. Only 3.6 percent said that officers were 'Very Poor' in this area. 33% 60% 80% 100% Professional conduct: The largest Good or Very Good single category of response to this t ~ area was 'Very Good' at 32.8 65% percent. The second largest was ' ' ' ' 'Good' at 31.8 percent. Also, in the 0% 20% 40% 60% written comments, many people 35% I 80% remarked that officers appeared 'professional'. Less than 15 percent rated the police as 'Very Poor' or 'Poor'. Concern: Most respondents, 39.1 percent, gave a 'Good' rating. Good or Very Good Only 17 people (3.4 percent) rated 63%. the police as showing 'Very Poor' . . ~ . '~ i concern compared to 121 who said 0% 20% 40% 'Very Good'. 60% 37% I 80% Friendliness: important in the written section. Almost 30 percent thought that the police were 'Very Good' when it came to friendliness. Less than 14 percent rated the police as either 'Poor' or 'Very Poor'. People often mentioned that the officer's friendliness was very Good or Very Good 0% 20% 40% 6O% 37% I 80% 100% I 100% I 100% Repeated measures ANOVA F = 27.14, df = 9, 451, p < 0.0001 Page 6 Quality of Service: Nearly two- thirds of respondents felt that the quality of service was 'Good' or 'Very Good'. 'Poor' or 'Very Poor' appeared in 11 percent of the responses. Good or Very Good 62% 0% 20% 40% 38% 60% 80% Response Time: The most frequent rating for response time was 'Good' (36.9 percent) and the next most cited rating was 'Neutral' (29.5 percent). Slightly over a quarter of the respondents gave the police a 'Very Good' rating. Good or Very Good 62% 0% 20% 40% 38% , [ 60% 80% Problem Solving: those given for response time. Most of the sample gave the police a 'Good' rating (36.0 percent), followed by Neutral (28.1 percent), and then 'Very Good' (21.4 percent). Less than 7 percent gave a 'Very Poor'. The pattern of responses for problem solving was similar to Good or Very Good 57% 43% 0% 20% 40% 60% 80% Fairness: A little more than one in three respondents (35.1 percent) gave a 'Good' rating for fairness. 'Neutral' was the next most frequent rating (25.9 percent) followed by 'Very Good' (22.2 percent). 'Poor' and 'Very Poor' came up 16.7 percent of the time. Good or Very Good 57O/o 43% 0% 20% 40% 60% 80% Putting You at Ease: Slightly less than 30 percent gave the police a 'Good' Good or Very Good 54% 46% 0% 20% 40% 60% 80% rating in this area. 'Very Good' appeared 25.0 percent of the time. One in five-individuals said that the police were either 'Poor' or 'Very Poor' at putting them at ease. This corresponds to some of the written comments where individuals described themselves as feeling 'intimidated'. 100% 100% 100% 100% loo% Page 7 -. Confidence Building: two next most often given ratings were 'Good' (29.5 percent) and 'Poor' (11.8 percent). There were, however, more than twice as many 'Very Good' ratings (16.1 percent) as 'Very Poor' (7.6 percent). The most frequent rating for this area was 'Neutral'. Good or Very Good I46% 54% 0% 20% 40% 60% 80% The 100% Minor Sex Differences in Ratings of Police Considering all of the ratings there was only a slight indication of overall statistical differences6 between males and females in how they rated the police. However, looking at individual means, females rated the police consistently but slightly higher on several of the questions. Women perceived the police significantly (p < .01) more favorably on 'Putting you at Ease', 'Friendliness', 'Quality of Service', 'Professional Conduct', and 'Helpfulness'. Age Differences in Ratings The ratings of police differed by age. This was a large overall statistical effect7 which was confirmed for each area rated. Generally, older individuals gave the police higher ratings on every area. The 'three most notable areas of difference were in the respondent's perception of fairness, putting the respondent at ease, Rating [] FAIRNESS [] QUALITY r'l EASE Neutral Poor i ....................... 18 - 20 21 - 24 24 - 39 40 of older Multivariate F = 1.7183, df = 10, 445, p < 0.075 Multivariate F = 2.74, df = 30, 1309.774, p < 0.0001 Page 8 and the quality of service. Response time was the least affected. There were only 9 responders in the youngest age group (18 - 20) and 57 in the 21 to 24 age category for this analysis. This represents significantly fewer than would be expected in Iowa City based on US Census data. Thus, disproportionaly more younger people did not respond to the survey. The younger people who did respond may represent a select subgroup of people this age. However, these effects seem to be pervasive over all the age categories. No Differences Between Homeowners and Renters Being a homeowner was highly related to the responder's age, so homeowner versus renter comparisons were conducted by statistically correcting for the age group. There was no indication of a significant difference between homeowners and renters once age was considered.8 Multivariate F = 0.86, df = 10, 444, p > 0.56. Page 9 _. People With Versus Individuals who either reported a last contact with the police or who reported one or more contacts within the last year were considered as having a contact with the Iowa City Police Department. Well over two-thirds (386 out of the 550 people or 70.2 percent) of the respondents had some contact. Their ratings of the police were remarkably similar to the group of respondents who did not report any police contact.9 Without [] No Contact [] Contact Police Contact Concern Helpfulness Confidence building Very Poor Fairness Problem solving Professional Conduct Quality of Service Putting you at ease Response time Friendliness Very Good The Nature of the Police Contact Affected Ratings The survey had 9 categories describing the nature of the respondents last contact: Reporting an incident, victim of a crime, witnessing an incident, motor vehicle accident, requesting information, being arrested, receiving a citation, being contacted by the police about a problem, and other. A total of 382 people answered this question. Multivariate F = 1.18, df = 10, 449, p > 0.30 Page 10 While ratings appeared similar whether the respondent had a contact or not, peoples' ratings differed depending on the nature of their last contact. The 5 ratings which were most significantly affected were: 'Putting you at ease', 'Friendliness', 'Problem Solving', 'Professional Conduct', and 'Fairness'. Citizens who gave more favorable ratings were those who had a motor vehicle accident, who were requesting information, or who checked the 'Other' category (for instance, casual encounters, traffic warnings, met police at community programs). People who reported they witnessed an incident or who received a citation were less favorable. The significant differences remained even excluding the 4 cases who reported having been arrested.TM SUMMARY OF WRITTEN COMMENTS More than half of the responses included written comments. Approximately 310 transcribed comments are included in this report accounting for over 23,000 words. This level of interest by the respondents is very remarkable. While the first page of the survey takes only a minute to fill out, many of the comments indicate that many respondents took time out to carefully consider the issues of importance to them and the community. Over 90 percent of these were transcribed. Comments that were short and completely redundant were excluded as noted. For instance, a comment such as 'Doing a great job' was only transcribed once or twice. Completely irrelevant comments or comments with no content (e.g., artwork, drawings) were excluded. Comments such as 'Not enough contact to tell" were not transcribed. We roughly categorized comments into one of 13 categories. A miscellaneous category is the largest since it included comments that covered several issues or a unique concern. Comments placed in one of the other categories were relatively specific. Because not all comments were transcribed, the number of items in a category should not be taken to represent the relative importance of any group or issue. The organization and categories are not meant to be definitive and placement of individual comments was often highly subjective. The many written statements in the miscellaneous group (over 100) usually incorporate at least a few specifi_c concerns. Also, the order of presentation is also completely arbitrary. Multivariate F = 1.76, df = 10, 1855.28, p < .0001 Page 11 _ The Categories of Written Comments: · One or Two Sentence Positive Statements-A large number of people wrote these short supportive sentences (only some are transcribed): · More Officers Downtown-Many respondents asked for more police officers downtown: on foot and on bicycles. · More Patrols In Neighborhoods-People were pleased to see patrol cars in their neighborhood, would like to see more, and appreciate neighborhood programs. · Use of Force-Some people have heard about police using force. There. were no first-hand accounts. · Student Drinking, Drugs, Public Intoxication, and Drunk Driving-Some comments concerned themselves exclusively with drinking. Sometimes these comments were mixed with others. See the Miscellaneous Comments Section. · Police Attitudes Toward Students-There were mixed opinions about police attitudes towards students. Some students felt police do not take them seriously. · More Police Officers-A large number of people remarked that more officers were needed for various reasons. · The Shaw Shooting-Many comments included reference to the Shaw incident. Several of these are included in the Miscellaneous Section since they also addressed other issues. Those included in this section are relatively specific. · Community Programs-People were positive about community programs. · · Speeding, Traffic, Parking-Most (but not all) respondents appreciated traffic enforcement. · Specific Incidents-Many surveys came back recounting specific first-hand experiences. · Friendly versus Bad Attitude or "Attitude Counts"-Perceived positive friendly attitude brought positive feedback but perceptions of a bad attitude brought negative feedback. · Miscellaneous Comments-Mainly these comments touch on two or more items although some refer to infrequent concerns. Analysis of Written Comments There are a number of extremely interesting aspects to the written comments. One is their sheer number. The number of people responding to the survey (36.7 percent) and the number with written comments (over 50 percent) suggest a very high level of importance that Iowa Citians place in this communication. Page 12 People are invested in their community. The word 'community' appears over 70 times in statements regarding the police. The comments suggest that the writers are concerned about the community as a whole. Also, many of the passages are also clearly thought out, lucid, and constructive. Many of the comments offer useful suggestions and portray a sense of positive interest. Overall, people greatly appreciated seeing police officers in their neighborhood and downtown and rate police participation in neighborhood and community programs very highly. Many want more police presence and several people suggest hiring more officers. This seems to indicate that people like seeing the police in public and would like to see them more often. Many people commented that the community's perception of police could be improved. Notably the Shaw case and what various people perceived as officer 'intimidation', 'hostility', and 'bad attitude' detracted from the overall appreciation and confidence that people had. However, most agreed that an active police presence was the solution. Many suggested that more police appearances at community service functions (e.g., officers in the schools) and more active 'friendly' visibility in the downtown area and in neighborhoods would help. More than a few comments specifically requested more personal interactions between officers and citizens. Several citizens observed that the police also need to make a greater 'public relations' effort. There were some dilemmas posed by the comments. Students often said that . they did not feel like they were being treated in the same way as the community (e.g., 'not taken seriously'). People in the community, however, sometimes felt that too much time was being spent on policing students (e.g., dealing with student drinking). Also, while many thought that there should be more traffic (including bicycle and pedestrian) control, several people were opposed to speed traps. Solutions that accommodate these concerns may require some creative answers. Concerns about sexism and racism were also mentioned but not frequently. In particular, the only writer who clearly identified themselves as belonging to a minority w.as very explicit about not feeling singled out or treated differently. There was one comment where an individual claimed to witness an incident where they thought a minority was treated differently because of their minority s~atus. Comments about sexism were usually not supported. Also, females tended to give the police slightly higher ratings in the areas we surveyed. Thus, these do not seem to be prevalent issues. In fact, the relative rarity of these concerns may be a positive evaluation. It is interesting to note the complete absence of some kinds of comments. For instance, there were no comments suggesting a lack of integrity by any police officer or of the force in general. For instance, no one even mentioned any form of corruption, the holding of personal grudges, or other serious misuse of power. Page 13 Sample and Method Sampling Procedure A sample of 1,500' names was randomly selected from a commercial phone and address directory.~ Based on 1990 census figures, this represents approximately 2.5 percent of the Iowa City population. Obvious businesses and work addresses were excluded to focus on residences. Listings without a full address and duplicated names at the same address were also excluded. Of the 1,500 surveys mailed, 550 were returned providing an excellent response rat6 (36.7 percent). Procedure Each of the 1,500 people in the initial sample was mailed a survey and a preaddressed postage paid return envelope on April 4, 1997. The return address identified the survey as coming &om 'Arndt Research, Community Police Survey' at a local address. During the first week, 41 (2.7%) surveys were returned undeliverable. These were remailed to alternate random addresses. One week after the first mailing, a postcard thanking individuals for their responses reminded them to mail back their survey if they had not already done so. The postcard also provided a local phone number to request a replacement survey if they had lost their copy. Only surveys that were returned in the preprinted return envelope were accepted into the analysis. This prevented individuals from duplicating the survey and sending multiple responses. Only one survey was returned in a different envelope. Data quality control Surveys were logged as they arrived for data processing. Each survey immediately received an identification number (ID) stamped on the form and the return envelope. That number was coded with the data. This allowed an accurate accounting of each returned survey in the analysis. Responses for the returned survey instruments were keyed into computer format using a full screen dataentry program. Range checks were automatic at the time of entry to assure that no data could be included that were out of range. For instance, since there were only two categories of sex, 1 = male and 2 = female, any attempt to enter other than 1 or 2 resulted in an immediate error. The operator was required to correct the mistake before going on. PhoneDisk©, Early 1997 Edition, Digital Directory Assistance, Inc. Page 14 All data were independently double entered and verified so that each survey was entered twice. During the second entry, each response was compared to the first entry, keystroke by keystroke. Any discrepancy resulted in an automatic choice screen that required the operator to verify which of the two different values was actually correct. In all cases, the second entry was done by a different entry operator. We estimate (using Strayhorn's method2) a data entry error rate of less than 2 in 100,000 remaining in the data. Respondent Sample Characteristics Female responders outnumbered male responders, 56.1 percent to 43.9 percent. This is significantly3 but not grossly different from US Census estimates for Iowa City (50.5 percent females)4. There was also a significantly5 disproportionate number of homeowners (69.0 percent owners) who responded. According to Census estimates, there are slightly less owned units (44.75 percent) than rented units in the city. At least a large part of this trend may be caused by a larger number of older Iowa Citians who responded to the survey. Responders over 40 years of age formed the majority of the sample (60.8 percent). Based on census data, less than 30 percent of the Iowa City population is in this age range. Only 66 (12.1 percent) surveys were returned by people under 25. 400 - 331 300 - 200 - 100 - 57 9 147 18-20 21-24 25-40 >40 Age Strayhorn, J. M. (1990). Estimating the errors remaining in a dataset: Techniques for quality control. American Statistician, 44, 14-18. Goodness of Fit Z2 test = 6.80, 1 df, p < .001. U.S. Bureau of the Census. County and City Data Book: 1994. Washington, DC: U.S. Government Printing Office, 1994 Goodness of Fit Z2 test = 42.04, 1 df, p < .001. Page 15 RESULTS Police Ratings Respondents generally rated the Iowa CRy Police 'Good' and 'Very Good' in all areas. The 'Very Poor' and 'Poor' ratings were relatively infrequent. As mentioned in the Summary, the strongest areas were Helpfulness, Professional Conduct, and Concern. The weakest areas were Confidence Building, Putting you at Ease, and perceived Fairness. Table 1: The number and percentage of respondents' ratings for 10 areas. Area Concern Rating Very Poor Poor Neutral Good Very Good 17 32 134 195 121 (3.41%) (6.41%) (26.85%) (39.08%) (24.25%) Helpfulness 18 30 117 186 154 (3.56%) (5.94%) (23.17%) (36.83%) (30.50%) Confidence Building 37 57 169 143 78 (7.64%) (11.78%) (34.92%) (29.55%) (16.12%) Fairness 36 46 127 172 109 (7.35%) (9.39%) (25.92%) (35.10%) (22.24%) Solving the Problem 31 41 139 178 106 (6.26%) (8.28%) (28.08%) (35.96%) (21.41%) Professional Conduct 31 37 110 160 (6.16%) (7.36%) (21.87%) (31.81%) Quality of Service 21 (4.22%) 165 (32.80%) 34 133 181 129 (6.83%) (26.71%) (36.35%) (25.90%) Putting you at Ease 49 54 128 148 126 (9.70%) (10.69%) (25,35%) (29.31%) (24.95%) Response Time 19 21 142 178 122 (3.94%) (4.36%) (29,46%) (36.93%) (25.31%) Friendliness 29 39 121 170 146 (5.74%) (7.72%) (23.96%) (33.66%) (28.91%) Page 16 Sex Differences in Ratings Means (and standard deviations) are shown in Table 2 for males and females, as well as for the entire sample. The 5-point scale is arranged so that a larger number is a more favorable rating: 1 = 'Very Poor', 2 = 'Poor', 3 = 'Neutral', 4 = 'Good', and 5 = 'Very Good'. Table 2: Mean (and standard deviations) ratings for each of the 10 areas. Area Males Females Total Concern 3.62 3.85 3.75 (1.05) (0.95) (1.00) Helpfulness* 3.72 3.96 3.85 (1.08) (0.99) (1.04) Confidence Building 3.25 3.44 3.35 (1.17) (1.06) (1.12) Fairness 3.48 3.63 3.56 (1.21) (1.09) (1.15) Solving the Problem 3.47 3.67 3.58 (1.16) (1.05) (1.11) Professional Conduct 3.61 3.91 3.78 (1.25) (1.08) (1.16) Quality of Service* 3.58 3.85 3.73 (1.12) (0.98) (1.05) Putting You at Ease** 3.28 3.67 3.50 (1.29) (1.17) (1.24) Response Time 3.68 3.81 3.75 (1.08) (0.94) (1.00) Note: Friendlines s 3.54 3.88 3.73 (1.21) (1.04) (1.13) Statistical tests were Mann-Whitney U-tests using the normal approximation; * indicates a significant difference, p < 0.01, between Males and Females, and **indicates a significant difference, p < 0.001, between Males and Females These statistical differences are relatively small and are not supported using a multivariate test that considers all 10 rating areas.~ Multivariate F = 1.7183, df =10, 445, p > 0.07 Page 17 Age Differences in Ratings There were dramatic age differences for all of the rated areas. The significant differences remained even after considering only those respondents aged 21 and over. Significant differences were also seen just comparing the two older groups of respondents (aged 25-39 versus aged 40 or over). The differences seem to be pervasive with perceptions of the ratings tending to differ across all age groups. This effect may not be simply a bias shown by the student population. Table 3: Mean ratings of areas for each age group. 18-20 21-24 25-39 40 or Over 9 57 147 331 3.33 3.20 3.63 3.92 3.22 3.42 3.68 4.03 3.00 2.85 3.14 3.56 2.56 2.91 3.36 3.81 2.89 3.04 3.41 3.79 2.89 3.30 3.60 3.98 2.67 3.17 3.57 3.95 2.78 2.78 3.28 3.76 2.67 3.61 3.61 3.89 2.89 3.25 3.59 3.91 Standard deviations were all approximately 1.0. All areas were significantly different at p < .001 using a Kruskal-Wallis Test AGE number of respondents Concern Helpfulness Confidence Building Fairness Solving the Problem Professional Conduct Quality of Service Putting you at Ease Response Time Friendliness Note: Page 18 No Differences Between Homeowners and Renters Homeowners and renters differed based on the raw data. However, the~e were also very large age differences between those who own and those who rent. When we statistically~ removed the effect of age, the ratings of owners and renters became very similar. The age adjusted means are shown in Table 4. Table 4: Age adjusted mean ratings for Owners and Renters. Area Owner Renter Concern 3.53 3.50 Helpfulness 3.61 3.56 Confidence Building 3.25 3.09 Fairness 3.28 3.08 Solving the Problem 3.30 3.27 Professional Conduct 3.58 3.37 Quality of Service 3.41 3.27 Putting You at Ease 3.28 3.07 Response Time 3.50 3.39 Friendliness 3.45 3.37 A general linear model (rating = age homeownership) was used. The 'adjusted means' are the least squares estimates. Page 19 People With Versus Without Police Contact People who reported some interaction with the police were very similar in their ratings to people who had no interaction. People who responded that they had contact with the Iowa City Police either in the last year ("How many contacts have' you had with the Iowa City Police this year?) or indicated that they had any kind of 'last contact' ("If you had a contact with the Iowa City Police, what was the nature of the last contact?") were counted as having an interaction with the police. By default, all other respondents were considered as having no interaction. Table 5: Mean ratings for respondents with and without a police contact. Police Contact? area No Yes Concern 3.69 3.76 Helpfulness 3.79 3.87 Confidence building 3.30 3.36 Fairness 3.48 3.58 Problem solving 3.56 3.59 Professional Conduct 3.63 3.83 Quality of Service 3.63 3.76 Putting you at ease 3.46 3.50 Response time 3.61 3.80 Friendliness 3.63 3.75 Page 20 The Nature of the Police Contact These data were analyzed several ways. There was no single area and no single group which stood out; however, there were patterns to the data. Statistically, the rating areas that were most affected by the nature of the contact were 'Putting you at Ease', 'Friendliness', 'Solving the Problem', 'Professional Conduct', and 'Fairness'. C F P R C H O A R P Q E O E N I O R U S F N L F R B O A P R C P I N S F L E O I Nature E F D E O E I A N E of the R U E S L S T S S N Contact N L N S V S Y E E D Reported an Incident 3.71 3.76 3.36 3.65 3.43 3.89 3.73 3.46 3.58 3.83 Victim of a Crime 3.83 3.88 3.14 3.63 3.45 3.81 3.68 3.42 4.03 3.97 Witnessed an Incident 3.07 3.53 2.60 2.73 2.80 2.87 3.13 2.50 3.67 3.06 Had an Accident 4.00 4.24 3.67 3.81 3.95 4.11 4.00 3.95 4.11 4.10 Requested Information 3.94 3.89 3.65 3.88 3.83 3.96 3.94 3.62 3.90 3.80 Was Arrested 3.50 3.50 2.50 2.00 2.50 2.75 3.25 2.50 3.50 3.00 Got a Citation 3.38 3.38 3.05 3.05 3.43 3.49 3.48 . 3.00 3.64 3.12 Contacted About a Problem 3.95 3.76 3.30 3.40 3.43 3.63 3.65 3.15 3.47 3.74 Other 3.89 4.13 3.52 3.79 3.78 4.06 3.97 3.88 3.94 3.97 Note: PROBSOLV -- 'Solving the Problem', EASE = 'Putting You at Ease', RESPONSE = 'Response Time', FRIEND = 'Friendliness. Page J ) ] ) J J J J J } I J J J Page J J 21 1 Feeling Safe There were two questions regarding feeling safe. One question asked respondents "How safe do you feel in your neighborhood?" and the other asked "How safe do you feel in Iowa City?" People responded to both questions on a 5-point scale (1 = 'Very Safe', 2 = 'Safe', 3 = 'Somewhat Safe', 4 = 'Not Very Safe', and 5 = 'Not Safe at All'). There was a significant mean difference in ratings3 On average, people felt safer in their neighborhood (mean = 1.88) than Iowa City (2.09). While 19 people (3.54 percent) felt safer in Iowa City than in their neighborhood, more than two-and-a-half times that many (n = 50 or 9.33 percent) felt safer in their neighborhood.2 Sex Differences in Feeling Safe Males and females differed on how safe they felt in their neighborhood3 and in Iowa City4. Neighborhood: 1 4 0 Females were a little less likely to 1 2 0 rate their ~ 1 0 0 neighborhood as -~ 8 0 'Very Safe' and a ~ 6 0 little more likely Z to rate it as 'Not 4 0 Very Safe'. They 2 0 were also more 0 likely to feel 'Safe' or 'Somewhat Safe'. Very Safe Safe Somewhat Safe [] Males [] Females Not Very Not Safe Safe at All ~ Wiicoxen Signed Rank test, p < 0.0001 2 McNemar test for changes, p < 0.0002 3 Cochran-Mantel-Haenzel Rank test Z2 = 6.98, df = 3., p < 0.008 4 Cochran-Mantel-Haenzel Rank test Z2 = 7.25, df = l, p < 0.007 Page 22 Iowa City: The results are very similar for males feeling safer in Iowa City. Females were a little less likely 'to feel 'Very Safe'. They tended to feel either 'Safe' or 'Somewhat Safe'. However, no female reported feeling 'Not Safe at All'. 200 150 -~ 100 -- 50 -- [] Males [] Females 0 ~ Very Safe Safe Somewhat Not Very Not Safe Safe Safe at All There were only very tentative and marginal effects of having had contact with the police, home ownership, or age on feelings of safety. None of these effects were significant once correcting for the number of comparisons. Interestingly, the nature of the last police contact had no appreciable effect on perception of safety in the neighborhood or Iowa City. For instance, being a victim of a crime did not influence the respondents' general sense of safety. Page 23 _ TRANSCRIPTION OF WRITTEN COMMENTS Over 90 percent of the respondents' written comments have been transcribed on the following pages. Representative short comments were selected when they appeared repeatedly. The transcription is verbatim except for minor changes when individuals identified themselves or offered information that could identify them thus violating the promise of anonymity. Spelling was corrected and vulgar language was marked. Numbers in parentheses refer to the survey ID number. INDEX TO COMMENT CATEGORIES ONE OR TWO SENTENCE POSITIVE STATEMENTS-A LARGE NUMBER OF PEOPLE WROTE THESE SHORT SUPPORTIVE SENTENCES (ONLY A FEW ARE TRANSCRIBED) .............................................................. 25 MORE OFFICERS DOWNTOWN-MANY RESPONDENTS ASKED FOR MORE POLICE OFFICERS DOWNTOWN: ON FOOT AND ON BICYCLES ............................................................................................................ 26 MORE PATROLS IN NEIGHBORHOODS-PEOPLE WERE PLEASED TO SEE PATROL CARS IN THEIR NEIGHBORHOOD, WOULD LIKE TO SEE MORE, AND APPRECIATE NEIGHBORHOOD PROGRAMS .................. 27 USE OF FORCE-SOME PEOPLE HAVE HEARD ABOUT POLICE USING FORCE. THERE WERE NO FIRST-HAND ACCOUNTS ............................................................................................................................. 29 STUDENT DRINKING, DRUGS, PUBLIC INTOXICATION, AND DRUNK DRIVING-SOME COMMENTS CONCERNED THEMSELVES EXCLUSIVELY WITH DRINKING. SOMETIMES THESE COMMENTS WERE MIXED WITH OTHERS. SEE THE MISCELLANEOUS COMMENTS SECTION ...................................................... 30 POLICE ATTITUDES TOWARD STUDENTS-THERE WERE MIXED OPINIONS ABOUT POLICE ATTITUDES TOWARD STUDENTS. SOME STUDENTS FELT POLICE DO NOT TAKE THEM SERIOUSLY ............................ 31 MORE POLICE OFFICERS-A LARGE NUMBER OF PEOPLE REMARKED THAT MORE OFFICERS WERE NEEDED FOR VARIOUS REASONS .................... ; .......................................................................................33 THE SHAW SHOOTING.wMANY COMMENTS INCLUDED REFERENCE TO THE SHAW INCIDENT. SEVERAL OF THESE ARE INCLUDED IN THE MISCELLANEOUS SECTION SINCE THEY ALSO ADDRESSED OTHER ISSUES. THESE WERE RELATIVELY SPECIFIC ............................................................................................. 34 COMMUNITY PROGRAMS-PEOPLE WERE POSITIVE ABOUT COMMUNITY PROGRAMS ............................. 38 SPEEDING, TRAFFIC, PARKING-MOST (BUT NOT ALL) RESPONDENTS APPRECIATED TRAFFIC ENFORCEMENT ....................................................................................................................... 39 SPECIFIC INCIDENTS-MANY SURVEYS CAME BACK RECOUNTING A SPECIFIC FIRST-HAND EXPERIENCE ..... 42 FRIENDLY VERSUS BAD A'I-I'ITUDE OR "ATTITUDE COUNTS"-PERCEIVED POSITIVE FRIENDLY ATTITUDE BROUGHT POSITIVE FEEDBACK BUT PERCEPTIONS OF A BAD A'I-I'ITUDE BROUGHT NEGATIVE FEEDBACK ..... 47 MISCELLANEOUS COMMENTS-MAINLY THESE COMMENTS TOUCHED ON TWO OR MORE ITEMS ALTHOUGH SOME REFER TO INFREQUENT CONCERNS .................................................................................... 52 Page 24 ONE OR Two SENTENCE POSITIVE STATEMENTS--A LARGE NUMBER OF PEOPLE WROTE THESE SHORT SUPPORTIVE SENTENCES (ONLY A FEW ARE TRANSCRIBED) "Doing an excellent job." (2) "Keep up the good work, continue public relations, communication and active in'our schools." (21) "Very satisfied with response time and professional attitude of my encounters." (56) "I think we have a great Police dept." (68) "I think the ICPD do a great job?' (79) "Always friendly to kids, glad to see that." (84) "I feel the Iowa City Police do a tremendous job. I personally am sick and tired of the rabble rousers trying to tear apart our Police Department." (92) "Just keep doing well what they are doing now for us." (96) "Doing very good service. Have had no trouble ever." (122) "From my experience with the ICPD they are doing a good job." (123) "I've lived in Iowa City 15 years and haven't had a situation where I thought the police were out of line." (149) [many more similar comments were not transcribed] "We are completely satisfied with the operation of the Iowa City police department." (368) "This certainly seems like a biased question! I don't have any specific suggestions for improvement. In general I believe the police do a very good job. They have taken a bad rap recently and that is not fair to them." (394) "We have had very little direct contact with the Iowa City Police Department; but it is our impression that it is a competent, professional well-run department." (398) "All contacts I have had with the ICPD have been favorable. I am sure there are areas which can be improved, but I can't think of any." (401) "I think you're doing a fine job." (404) "I am very, very pleased with the officers and detectives of the ICPD. I've lived in 3 different states in the past 6 years, and your PD is the best." (450) "I think they do great work? (527) "I have contact with several police departments in the Iowa City area. Iowa City police officers and police department employees in general are by far the most professional. Iowa City is lucky to have a well run police force." (530) Page 25 _ MORE OFFICERS DOWNTOWN--MANY RESPONDENTS ASKED FOR MORE POLICE OFFICERS DOWNTOWN: ON FOOT AND ON BICYCLES "Have more foot patrols/or bikes in the downtown area." (82) "Increase patrols in central business district particularly pedestrian mall. Though posted, bicycles and skateboards much too often endanger pedestrians." (14) "If money wasn't such an issue, putting more foot patrols on the streets downtown might make people feel more secure, especially at night. I'm sure the drinking problem is a frustration and a difficult one for the police to handle. We will probably always have it a long as we are a university town with young people and the many transients. When the avenue of the saints is completed our police problems will probably escalate. I have always said that as far as policemen and firemen are concerned there never paid their worth. They put their lives on the line every day for us and it seems to me so often they are not appreciated." (15) "Downtown, too many young kids hanging around. I hate to come out of a movie downtown at night." (37) "Be more visible in particularly downtown Iowa City. Give people citations for throwing trash on the streets. Keep teenagers from congregating in open parking lots, i.e., by the Holiday Inn/Public Library." (48) "Maybe a few policeman walking the beat again. I think they will be respected more when they have more personal contact with the public. More police on bikes [iIlegible]." (128) "While I was growing up in Iowa City there were always police walking the Iowa City downtown area and I looked upon them as people to help other people-Maybe this would help the problems now that are in the town area at this time." (132) "I would like to see more police patrolling a beat on foot downtown, particularly at night. Overall, the ICPD does a superb job and deserves the respect and support of the entire community. Isolated incidents, unfortunate though they may be, are not cause for an all out attack on the police. I am truly ashamed of the way some of my fellow citizens, and those outside of our community, have used the Shaw case as a staging ground for a lynching of the ICPD. The-ICPD has .my support and I stand behind them 100%." (158) "Perhaps more contact with the general public in a non-emergency capacity, e.g. more foot patrols downtown." (170) "Visibility of police outside of automobiles, particularly in the ped mall areas of downtown." (224) "Police on bikes downtown are good." (246) "The IC Police seem to be doing a good job. We feel safe in our homes and downtown." (319) _ Page 26 "Hard to say. More men and women on foot or bike as we had last year downtown. The Rec Center parking lot is a concern because of "the characters" that are "hanging around" outside. Youftg children take classes there. Perhaps have a police car parked there (summer months) when young children are taking classes (Saturday a.m. for one) Go through building every now and then. Let's see them more I think Iowa City is growing too fast." (327) "I think the police do an exceptional job for today's society. They are unappreciated and should be given more respect." (458) "Maybe put a few policemen "walking the beat" downtown. I know we don't have a lot of crime down there, but just seeing a policeman who is accessible every few blocks makes people feel help is near at all times. I know it is anyway, but it would help increase confidence in those people who don't feel safe. I grew up in this county and feel our protection is the best." (488) "Form a mounted patrol downtown with horses. Madison, Wisconsin, a university town and tourist trap, like Iowa City, has a very successful mounted police unit." (493)' rV]ORE PATROLS IN NEIGHBORHOODS--PEOPLE WERE PLEASED TO SEE PATROL CARS IN THEIR NEIGHBORHOOD~ WOULD LIKE TO SEE MORE~ AND APPRECIATE NEIGHBORHOOD PROGRAMS "There should be more patrols through neighborhoods." (8) "I do appreciate seeing a police car making rounds on Bristol Drive in the evenings. This may deter crime in the neighborhood." (19) "We have neighborhood policing (Grant Wood area). I feel it is one of the best programs IC has started. I believe is should be expanded throughout IC." (62) "I live in an area on the Northside where vandalism and wandering homeless men are a problem. When'I have called the police, response time, in my mind, has been slow. I realize there are many calls but usually by the time they respond, the damage is done and the people gone. This is very frustrating. Although I have had no incidents where I have been involved with the ICPD, I am very concerned about ICPD police procedures and service that I have heard reports of from friends and others in the community. Improvements: 1. Improve response time to repeated incidents and give person calling an estimate of how long it will be before someone arrives. 2. Improve public's perception of and police behavior through increasing accessibility and familiarity of police and neighborhoods." (80) "I am proud of my ICPD. Tragic accidents will (and did) happen (e.g. Eric Shaw), but, that doesn't mean that the whole department is in need of an overhaul. The officers put up with a lot of crap from the football and basketball game fans, and the students downtown, and I think they do very well and have to overlook a lot. We see the officers quite often as they get called to our neighbors quite often! Anyway, they seem very friendly when they are around Page 27 -- the neighborhood. And, since they're over there so much, I really do feel safe in my neighborhood! You guys are doing a great job. Keep up the good work, boys and girls. Stay safe and be careful out there!" (99) "Not visible enough. Rarely see squad cars patrolling the streets. Very few traffic violators are stopped due to the scarcity of officers." (105) "I have lived on South Johnson Street for 17 years and the police seem to have abandoned this area. Often we must call 2 or 3 times to get any response." (111) "More residential neighborhood patrol at night, it seems too many cars are circling the downtown area concentrating on the college students." '(155) "I like the idea of officers patrolling the same areas so they become acquainted with the neighborhoods. They need to keep on top o£ gang activity. Make sure people using the downtown area don't feel intimidated to spend eventrigs there. Participate in as many community activities as possible. It's my opinion that, £or the most part, the department is well run, and filled with many dedicated officers. It's totally absurd to judge an entire department over an isolated incident. It was a terrible tragedy. Get over it!" (262) "They're doing a fine job. Patrol the neighborhood (Broadway Area) a few times each night" (291) "Even though I do feel safe in my neighborhood I feel the more frequent sighting of a police car in the vicinity would be more reassuring that the neighborhood is being watched. A timely signal to potential lawbreakers to. realize they possibly are being observed." (338) "Petty theft seems pretty high around here. We've had several things stolen out o~ our yard and porch. Perhaps more patrolmen would help. (399) "Increase foot patrols, especially in multi-problem areas such as Broadway St. neighborhoods." (454) "The ICPD don't look very approachable. The community service officers and officers on foot or bikes in the downtown area are great additions to the police force. I'd like to see more of them. I'd like to see officers out o~ the patrol cars and actually walking neighborhood beats. Many neighborhoods should be patrolled after dark by officers on foot." (497) "Be a little less concerned about the downtown area and more about the rest of the community." (486) "Instead of speed traps at the bottom of hills to catch people who normally drive within the limit, I would like the police to spend some time in each neighborhood, stopping drag racing at night, and speeding in places where children play. I'm sure that brings in less revenue, but surely it would serve our neighborhoods better." (546) Page 28 USE OF FORCE--SOME PEOPLE HAVE HEARD ABOUT POLICE USING FORCE. THERE WERE NO FIRST-HAND ACCOUNTS "There have been in the last couple years some excess force used on some suspects (some colored athletes) where the violent enforcement of the law was not necessary. This according to the news media which we know is colored up a little to make more colorful arrest items. Also, in the Eric Shaw case there is a big question that needs to be cleared up. All lights on, open door, doesn't seem to indicate a very smart burglar if any at all. There should have been a little window peeking or some verbal warning before entering the building. A telephone call to the owner could have saved a life and a very bad mistake (accident or overreacting.) This definitely calls for a revision of the times too use excessive force or deadly force. The officers should be relieved from their work, or they seem to have lost their sense of reality. All three, no exceptions. We have had contact or communication with the police. Do know several on the force or have been police, and respect them and know they .are trust-worthy and honest in their pursuit of their duties." (1) "I have heard from more than many clients who were arrested while intoxicated that they were beat up by police in the process. Taken with a dose of skepticism, there still has not been, at my place of employment, any need to injure the inebriated. Perhaps your officers could receive training on avoiding power struggles and combat with the legally drunk. I have seen ICPD's work with very difficult clients very effectively'and I see it is possible." (98) "According to citizen complaints, they have occasionally used undue force in arrests. It's hard to believe that that is necessary in IC, though I try to keep an open mind. The most serious matter lately is the handling of the Shaw case: the chief responded poorly, and damage control, as opposed to justice, seemed to be the dept. and the city's chief concern." (210) "The IC police need to earn back the community's trust. Since Iowa City is lucky to have fairly low rates of violent crime, the police could afford to take a more low-key approach, and work to avoid using force." (287) "I have too much hate for the ICPD to even know where to begin. They act rude, not very fair, and use more force than they have to. For a simple driving. while license suspension they don't have to throw people against vehicles. Plus they always stick up for the female no matter what. They also need to see through their color barrier also!!! Soon as they see someone of color, it's instantly something wrong and they have to stop them. The ICPD needs some help." (314) "Train officers to avoid shooting or otherwise injuring people unless it is necessary to protect themselves or others from injury or death. Then establish rules to enforce above and define consequences if they do not follow regulations." (393) "There is absolutely no check on police power. This is frighteningly seen when an officer can kill someone and face no lawful repercussion. They know they Page 29 _ are above the law and conduct themselves in this manner. When they beat bicyclists in the past with batons and merely get a reprimand it is just unacceptable. Any citizen would be in large trouble for such an assault, and should be rightfully scared of the police officers who apprehend them. Iowa City is a very safe community. It would seem officers seek to make a bigger deal out of problems that are very unimportant to community well-being." (395) "Bike cops are scary, especially when they're pulling people off bikes in the ped mall. This is a very peaceful town and the cops are better here but they appear ready to be jumped uptown." (518) STUDENT DRINKING~ DRUGS~ PUBLIC INTOXICATION~ AND DRUNK DRIVING-- SOME COMMENTS CONCERNED THEMSELVES EXCLUSIVELY WITH DRINKING. SOMETIMES THESE COMMENTS WERE MIXED WITH OTHERS, SEE THE MISCELLANEOUS COMMENTS SECTION "I live in an under grad neighborhood on South Johnson but am a grad student myself. Three or four nights a week people are coming home from bars drunk, shouting, fighting and destroying property. I would like to see more response to underage drinking. The whole community should be more involved not just the police. Alcohol education, alternative forms of entertainment and more policing of these students. At present they feel as if they are untouchable." (12) "Increase surveillance at the high schools for drugs. I have two daughters in the upper grades and I have been told that drugs are so bad that dealings are an everyday occurrence. West High was even quoted last year in their own paper as "West is High". This is really sad." (141) "Every time I see an IC police officer, it is because someone is receiving a traffic ticket. I'm all for safe driving, but 28 in a 25? I don't feel those people are a risk to society. I am sick and tired of underage drinking and public drunkenness. I wish the police would crack down on the bars and their patrons and put the students who abuse our community back in check. I feel this would solve a good deal of crime and safety issues, especially that of rape. Being drunk anywhere in public (even at a bar) is unacceptable behavior for adults, why should teenagers be allowed to act in a such a way?" (276) "Stop worrying so much about underage drinking. Officers seem rude, especially on weekend nights, at bars." (295) "Could be more reasonable with the bar establishments (management). Try and work together for safe and friendly environment. ('Tips' classes are very helpful and a good idea)." (301) "The ICPD could spend more time and resources fighting actual crime and investigation unsolved crimes. Far too much emphasis is placed on the weekend 'bar patrol'. Officers jobs should be to ensure the safety of Iowa City residents rather than seeing how many underage drinking and public intox tickets they can pile up. With the numerous instances of forcible rape on our _ Page 30 streets on the rise in the past year at exponential proportions this should be indicative enough of the inefficiency of the enforcement of law on the streets. I've seen weekend nights when a least 10-15 officers appear to be occupied cracking down on college students drinking. Surely these officers salaries could be utilized more effectively for the safety of the citizens. I also feel that the ICPD administrators handling of the Eric Shaw case was a compete disgrace. In IC is their motto to 'protect and serve' or is it 'murder and cover-up'?" (483) "I believe the biggest problem with the ICPD is that they seem to spend an inordinate amount of their resources dealing with acts that I do not consider crimes. Specifically, I fail to see how it benefits the public safety for the police to cite 25 ADULTS (18-20 yrs old) each weekend for "consumption of alcohol under the legal age." All this does is waste police resources while alienating a considerable portion of the city's population. Get the cops out of the bars and have them concentrate on building a good relationship with the community and stopping crimes." (369) "I'm curious, for the City of Iowa City, alcohol consumption and "it's effects" i.e. the behavior exhibited by the young kids downtown area after they are intoxicated, seems to be a serious concern. Why haven't large steps been taken to curtail these effects. For example, I see quite a few police cars patrolling the downtown area at night, maybe as many as five or six, and we reduce this number (place them back in the cars @ 12:30 or so) from say 9-12(30) and place the officers outside of the bars which allow minors in to check for fake lDs, or even place them in the bars. I know they make random stops but they go in,- get 3-4 minor busts then leave, let them stay inside issuing citations during the 10-1 or 9-12:30 period. This might reduce the need for so many police at 2:00 and after. Also can we place more responsibility on landlords for tenants who throw parties, maybe if the L.Ls got a citation as well they would be more concerned with the behavior exhibited by their tenants." (443) POLICE ATTITUDES TOWARD STUDENTS--THERE WERE MIXED OPINIONS ABOUT POLICE ATTITUDES TOWARD STUDENTS, SOME STUDENTS FELT POLICE DO NOT TAKE THEM SERIOUSLY "I feel like the ICPD is "out to get" the students I have witnessed and experienced several incidents where students were treated unfairly even if they weren't in the wrong. I always feel that we are guilty until proven innocent." (23) "Take the same amount of time to respond to student involved incidents as they do Iowa City incidents. Not be so rash to draw guns "masturbator/library" incident." [Note: The "masturbatorfiibrary" incident refers to a Daily Iowan April Fool's day joke article. Apparently the reader was unaware that it was fictitious.] (101) "They should respond to emergency situations much quicker. They should be much tougher on college students who are drinking and disturbing the peace, especially in apartment buildings. The police do absolutely nothing to the students when they are called because the students have their stereos blasting Page 31 _ and yelling during their parties. It is a joke to call the police for help because the police do absolutely nothing to help. The parties and noise just continue after the police leave." (143) · ~' "As a sorority house director, I feel the police find our requests, complaints, etc. as a nuisance for them and not of any consequence. There is definitely a false politeness on their part. It is obvious they only see the Greek system in general as a group of irresponsible youths.. They need to have a "whole.picture" attitude--not just the negative side." (194) "I think they need to put more emphasis on safety and this does not mean targeting at college students or people out enjoying themselves (this is 'not safety!). I feel that too many innocent people have run-ins with the police for no other reason other than the police have nothing better to do. I have lived in many places throughout my life and never have I seen a more poor way of dealing with 'police matters'. less time needs to be spent hanging around the ped mall waiting for someone to walk crooked and more time on the streets looking out for people's 'safety'. Take it from the younger generation it will not solve the problem, it will only make the police look like a joke. If we are treated like adults, you will be treated like authority!" (205) "Innocent until proven guilty. Not all students are drunks and don't deserve to be harassed for no reason." (318) "A little common sense would go a long Way. Being less aggressive. There needs to be a reality check on all police officers. The police need to have more compassion toward their fellow man and woman. They treat drunks like the (the police) use to years ago. Beat the hell out of them. The youth of our town has very little respect for Iowa City's police force. The Iowa City police and I can't say all of them but more than a few treat the youth of Iowa City with very little respect so the youth of Iowa City have little respect for the police." (353) "Use opportunity to speak to people in schools, churches, neighborhood meetings, athletic events etc. We are very supportive of our police, but we find the university community to be strident, unruly and challenging of authority. The U of I needs to establish order among it's students and dismiss those who break our laws by all of their actions downtown. Get rid of the pedestrian mall downtown so loafers and addicts don't have a place to congregate! Get rid of homeless shelters and soup kitchens that attract transients to Iowa City. Get rid of UI programs that recruit lower class people from inner cities. They bring their culture and crime with them! Publicize names of ~uvenile offenders." (362) "I have had nothing but good experiences with the police. As house director for a sorority, I've had to call 3 times in the past 4 years. The officers were always courteous and very professional, very reassuring to the women in the house." (403) "It is the general feeling among the locals in Iowa City that there is a difference in how police deal with university people and the general population. The Page 32 general population coming out on the short side. Whether this is true or not, the police need to do something to change is perception." (437) MORE POLICE OFFICERS-A LARGE NUMBER OF PEOPLE REMARKED THAT MORE OFFICERS WERE NEEDED FOR VARIOUS REASONS "I think that the ICPD should play a more active role in education young children especially preschool age. Many young kids heard about the Shaw shooting on TV or through adult conversation and I worry that they will not think of police officers as "a friend" in times of need. Go into the preschools and spend the morning. Also, foot patrols in the neighborhoods in the center of town. would be great (like my neighborhood Bowery and Governor.) We need more funds appropriated to hire more officers and provide more training. Officers should be trained to be friendly and helpful unless situation truly calls for firmness." (10) "I think they do a great job. We could always use more, but unfortunately funds are limited and they can only do the best with the resources/manpower they have. They have participated in some activities at our children's schools and this is crucial for building relationships as a helper, not an ominous figure. We know of some on the force/department as personal friends also and think very highly of them. We couldn't live without you. Thanks." (39) "The number of police on duty on Fri. and Sat. nights should be increased. I have recently moved into IC and I almost dread Fri. and Sat. nights as the noise level can be at the highest level and the only recourse I feel that I have is to call the police dept. and on the 2 occasions that I have done this the response was luke-warm. and I take exception to this as I am a law abiding, responsible home owner and Tax payer. I look forward to some quiet nights. Thanks." (52) "I have lived in Iowa City for 54 yrs. and also worked nights. I don't think you' can improve without more officers and cooperation of the public. I felt much safer years ago. Iowa City just isn't the place it was, nor is any place for that matter. I never had a problem when I did call police." (97) "It is very evident that you need more officers. Your department is very short in evenings. Wish I could wave magic wand and make it happen." (102) "More officers, for faster response on "routine" emergencies. On foot presence downtown. Less aggressive design for patrol cars might improve public image: lighter colors, no zig-zags. Patrol cars build confidence of citizens as well as deter criminal acts." (162) "More officers are needed to help cut down on response time. I have always found that the officers are extremely professional. It is a hard job to be an officer in this town. What happened last August was an accident waiting to happen. It was everybody's' fault, not just a few." (199) "Better funding for more officers. More efficient training programs." (302) Page 33 THE SHAW SHOOTING--MANY COMMENTS INCLUDED REFERENCE TO THE SHAW INCIDENT, SEVERAL OF THESE ARE INCLUDED IN THE MISCELLANEOUS SECTION SINCE THEY ALSO ADDRESSED OTHER ISSUES, THESE WERE RELATIVELY SPECIFIC "Based on one incident, I would not see the need for improvement. They have a difficult job which will not be resolved by surveys." (28) "I do not understand the Eric Shaw murder. Surely something can be done to prevent another similar episode." (41) "Since the Eric Shaw case, I think they should re-evaluate their procedures." (45) "In my opinion the ICPD is an exemplary force. The controversy surrounding the Shaw case is a witch hunt driven by social extremists. In this situation (as is the case most of the time) the ICPD did the best that they could with the information they were given. Mistakes will happen but one apparently isolated incident does not lower my confidence in the fine men and women who patrol the streets. Perhaps this request is a little slanted. Why not ask for a general statement about the ICPD? Asking how they can improve suggests a need for improvement." [Note: The "slanted request" apparently refers to the survey question "How could the ICPD improve. "] (77) "I am extremely concerned hbout the Shaw shooting. I place less blame on the officers who were on site. Their major defect seems to have been that they were all inadequately trained and they did not appear to have any departmental "standard operating procedure" to guide them. I conclude that fhe problem arises from poor management/direction by the Chief of the department. Mr. Winkelhake's (and the City Manager's) handling of the affair was clumsy and inept. It has all of the signs of a cover-up of an inadequacy of managerial ability. I believe that the time has come to find a new (and more competent) chief of police." (78) "The police do as good a job as I've seen in any of the 11 communities I've lived in coast to coast. The witch hunt over the tragic error in the Shaw case is disgusting. Why do these simplistic narrow-view moralists want a scapegoat of community leaders? We should all-including the Shaw grieving parents (who of co.urse are half-mad with loss) be trying to help Mr. Gillaspie survive." "I support.the city manager, police chief and the police officers concerning the Shaw case. It is time to move on and accept the fact that it was a terrible accident." (12i) "I feel that the police are doing a good job. It is impossible to please everyone. We all make mistakes and I do not feel that police should be criticized for trying to do their job as best they can. I have two sons and~it would be tragic to have one of them shot. We should be thankful that someone was checking a door that was open. It should never have been unlocked if the owner wanted to be there at night after hours. Other business people I have talked to say if they Page 34 are in the place of business after hours the door is locked. I really do not think the policeman did wrong. He could have been the one shot. If I need police protections, I would want them to shoot immediately if someone was in my home. We wouldn't have any way to know if the intruder would shoot first. It is really terrible that this young policeman has his life ruined because he made a mistake if one wants to call it a mistake. I feel he was doing his job." (130) "Replace the chief and the city supervisors to whom he reports. Their conduct of the Shaw affair was totally non-professional. Quite frankly this whole thing has left me in greater fear of the police than the criminals they are Supposed to be protecting me from." (138) "Is there enough policemen or are you staffed to the top? Even though we live in the countTy we have had to come to your department for help. Wanted to let you know you have really tried to do your job. I think this Shaw thing is blown out of shape, his parents are bleeding the city dry and throwing your department's men and women who have done their (illegible) to their job the way they see fit. I'm glad to see a policeman riding around looking for the wrong than finding no one around if you need some help." (139) "! feel the Shaw incident was very unfortunate, and that the department has been unfairly maligned because of it. I feel that the media has presented one side more than the other because certain factions desire it to be so presented. I think the majority of Iowa City Coralville residents would prefer to follow Patrick White's decision." (147) "The police men and women that I know personally are nice, friendly and professional. The ones I do not know appear to have an attitude problem and give you the impression that they are above and beyond your esteem. I am a strong believer that Iowa City has many problems for them to deal with, but each situation is different not a stereo type. ! also believe the officers must be armed but to be trained to use good judgment before drawing weapon on subject in question. Also, this is Iowa City not Chicago or Atlanta or New York. If the police in Iowa City want to gain respect of the community they need to respect the community. Also the Eric Shaw ordeal needs to be dropped. He is not the only person mistakenly killed. It happens daily, sometimes to young children. Who knows what prompted the shooting. A telephone in the hand in the dark could appear to be a weapon." (150) "I'm satisfied with the ICPD overall. I think they are a positive community presence. I sympathize with the other officers over the whole Shaw-Gillaspie situation." (152) "They will need considerable positive community interaction to help counter negative image generated by Shaw case." (164) "I am disturbed by the recent shooting death of Eric Shaw and the national attention it has received. I hope this spurs all police officers to become more familiar with the areas they are assigned to protect." (176) Page 35 _ "Own up completely to the Eric Shaw disaster. It was tragic, but in my opinion, not reflective of the police force as a whole. Although the "circle the wagons" mentality of the leadership is a concern to me, especially if it starts filtering down to the people who actually deal with the public. Thank you for providing us this service." (179) "Following the Shaw incident, I do see a need for specific or strict policies on drawing of weapons. However, I do not believe that this unfortunate incident is reflective of a problem with the police force." (232) "Keep better records (i.e. database) of info use statistically so they have answers when questions such as those in the Shaw case arise. Personally, I also think the City needs a real P.R. professional--we've all suffered because the situation was basically mishandled by prima donna who think they know everything instead of hiring individuals who have expertise in community relations. I repeat 'PR' is not a 4-letter work! Just look at all the good work someone like Ann Rhodes does! Thanks for asking? (264) "The police are doing just fine. The Shaws and others need to forgive and forget. The past cannot be undone. We would be much better off crying 'wolf' if and when there really is a bad cop. Such would benefit the public and the police. I wish there were a way Jeff Gillaspie could be reinstated. Police officers have families and feelings too!" (255) "Need to rebuild confidence in community after Eric Shaw's death. Maybe more women needed, especially at administrative level." (324) "Other than the Eric Shaw incident, which was a tragedy in so many ways, I am very supportive and satisfied with the work they do." (336) "My contact with police in Iowa City over the years have always left me with the impression that we had a concerned, considerate, professional police department. My confidence .was shaken by the handling of the Shaw death. I think it was a PR disaster. As a home dweller or driver I would feel confident. As a small business owner I would be concerned about my safety from police. I believe the department needs to convince the citizens they are not quick on the draw." (351) "Better protocol to follow and more training for officers. I have not been able to ascertain whether there were protocols or procedures in place re: open doors to businesses, prior to the Eric Shaw shooting. From what I have read and heard, spokesmen for the police department have not answered the question; What is the usual procedure in this case? Do you have to keep quiet because of possible impending law suits? ! wish there would be more information about this so the community could start recovery from this incident. Also it is OK to say mistakes were made and then implement changes from what has been learned." (355) "! feel the handling of the Eric Shaw case was extremely inappropriate. Although it should not, i.e. DOES not reflect on the police department as a _ Page 36 whole and our community leaders. I think the police dept. needs to work toward rebuilding their trust by showing the community that we can rely on them. My association with the police dept. up to the Shaw case has always been positive, yet now I feel the Shaw case has altered that relationship." (359) "Although my experience with the ICPD have been positive and minor, I realize that this survey is in response to the Shaw killing and that the community as a whole has reason to be concerned about our police department and its preparation for and response to our needs. The steps recently taken by the city and police department may be satisfactory to may citizens, but not to others. I have no ideas about how to IMPROVE the ICPD, but I personally feel safe and confident about dealing with officers. Still, I support that segment of the population who were or have been dissatisfied with the police in extreme circumstances." (387) "We live in the country, just north of city limits on Prairie Du Chien Rd. Since I don't live in Iowa City we don't have as much contact with the police as other people. I work in Iowa City so I drive thru town twice a day plus go to lunch. I see the police during my drive times and have no problems with them. Like most people I get in a hurry once in a while and don't always drive 25 mph. I'm not an excessive speeder so I try to watch my speed. I feel the police do a good job. We were/are disappointed in the Shaws. The shooting was a terrible accident, but no amount of $ money will bring Eric back. I don't feel like the entire town or police dept. should be penalized for one man's mistake. So keep up the good work." (391) "I strongly support a grand jury probe of the Shaw death." (410) "This survey is undoubtedly prompted by the Eric Shaw shooting. The shooting should be investigated. Gilaspie (sp?) should have to answer publicly for his actions. Until this incident is dealt with properly, the IC police will ALL be viewed by a certain amount of distrust. I haven't had any encounters with the police, but I feel uncertain about how they would react if I do have to deal with them an any problem situation. What the police need to do is to be more open in their communication with the community. Perhaps they should avail themselves of opportunities to speak on local radio and television and suggest a column for police news/views in the local papers. The only way to establish trust is for the community to get to know who is on the police force and what their views are on a variety of community matters. OPENNESS. (432) "Rigorous training to prevent repetition of the tragic event last fall." (433) "I felt the Eric Shaw case should have been handled better. The officer should not have fired his gun before checking out the situation carefully." (469) "The Eric Shaw case bothers us a great deal. It think it's time to clean house from within no matter how much it hurts. I think it would rebuild a lot of peoples confidence in the city and the police dept." (513) Page 37 "I think the Eric Shaw incident is very much over played and the people who continue to try and stir up trouble continually are sick. I lost my brother in Vietnam and my family, relatives, parents had to accept his death-no matter how hard it was. We didn't sue anybody. The Shaws have been very well paid monetarily for their loss.. Its time for them to get on with their lives and leave everyone else alone. The ICPD has always done an excellent job for the City of Iowa City. I pray for the young man who fired the gun at Eric Shaw. I pray he can move on but I fear he will commit suicide before all this is over, and then the Shaws will have their revenge. This is what this questionnaire is about-its all bullsh__!" (541) COMMUNITY PROGRAMS--PEOPLE WERE POSITIVE ABOUT COMMUNITY PROGRAMS "Continued emphasis on community policing." (4) "We have neighborhood policing (Grant Wood area) I feel.it is one of the best programs IC has started. I believe is should be expanded throughout IC." (62) "Public confidence in the ICPD will only rise if the PD puts a concerted effort into complying with necessary public demands and attempting to do community out-reach activities outside of the everyday protocol of an officer in uniform." (76) "Spend more time with positive citizen contact. Stay off 380/218 traffic enforcement. Citizen ride-along program might kick off program requiring alderman to ride with and respond with officers so they really have a clue as to what goes on." (124) "More community involvement. Get out of the cars once in awhile. More neighborhood association participation." (144) "In the past 13+ years as an IC resident I have had multiple encounters with IC police and all have been positive, professional experiences. I also have utilized resources at the PD for public service in the CHS Parent Forum as well as. having my children exposed to the DARE program. I know of no way the ICPD could improve at this time." (218) "1. Take an approach more at working with the community as opposed to actions as a separate removed unit simply patrolling it. 2. Get to know people. 3. Encour.age officers to do things in the community as people not officers. 4. Try to bring back the feeling that police are to be trusted and respected not distrusted and feared. 5. Use better discretion." (470) "As loss prevention manager at [local store's name], I frequently travel to other communities. I also have involvement with their police force. I think by far Iowa City has the best police force I've seen. I'm extremely impressed with their professionalism and courtesy to everyone involved in an incident. Since I've never had any negative experiences...I have a hard time coming up with any constructive areas of improvement. However, since it appears there is so ._ Page 38 much negative criticism of them currently, it might help to actively enroll more police community involvement. Possibly increased involvement wit the schools at an early age could increase a positive attitude to the ICPD." (492) "-Offer self defense classes -Conduct homes safety audits - recommend effective affordable home updates-." (402) "This may not necessarily be an improvement. Small children and school age children could benefit from police visits to schools and pre-schools. This forms a positive relationship between police and children. Helps put them at ease when seeing a policeman on duty. Helps children see them as people." (503) "Get more visibly involved with the community and the University. The only time I see the police is when they are clocking speeders or giving parking tickets. I'm from a big city where the police have more important things to do than issue parking tickets and monitor every single moving violation (i.e. catch murderers and drug dealers). Iowa City is very safe and the police should take advantage of that and spend more time working with the citizens, building faith in the police dept., and rewarding law-abiding citizens instead of presenting themselves as officers only trained in giving tickets. I don't doubt that the officers are intelligent people but all we see are cars waiting to catch speeders. Especially after the Eric Shaw case, the police need to build more alliances with the citizens." (510) "Not make the average citizen who has lived here all their lives and doesn't cause trouble feel like they're being watched by the police-Some police aren't as friendly as the policemen of the past 20 years or so. We don't know who they (the police) are. Maybe each one should be interviewed in the paper or something to let us know where they came from and other background info about them-to make them seem more human-after all that's what they are, but some may let their 'power' go to their heads. I also think it was an unfortunate. accident in the Shaw shooting-and I've heard enough about it on the TV and newspapers. It's time to move on." (519) "I've always been impressed by what I've seen at neighborhood watch meetings; such as genuine concern, patience in answering questions and very friendly." (524) SPEEDING, TRAFFIC, PARKING--MosT (BUT NOT ALL) RESPONDENTS APPRECIATED TRAFFIC ENFORCEMENT, "Certain types of enforcement are extremely poor, e.g. parking too close to comers, parking in no parking spaces except on certain streets, pedestrian violations-gross, bicycle violations." (17) "First of all, most police officers subject themselves to anger each time they go on duty. They should be adequately compensated. Rather than officer improvement, we need some changes on the city council. There are dangerous intersections which need turn lights, one being off of Sycamore onto Highway 6/ Police patrolling is probably as good as can be considering the size of the Page 39 _ community and the small police department with which to enforce it. Highway 6 is a dangerous road. Most drivers flagrantly exceed the speed limit. Numerous illegal lane changes occur. Particularly menacing are the young women in the sports cars! Also, the ICPD needs to look a little more closely at those who run red lights. Much too much of this happening. What happened to the cameras which are installed to "nab" offenders? I live in the Grant Wood area neighborhood. There are 3 ICPD police officers who live in the area so this makes us feel somewhat more secure. In summation, I think the ICPD try to do the best they can do. I would overall rate them good. The Eric Shaw incident is unfortunate, but does not justify "crucifying" the entire police department of Iowa City." (29) "Slow traffic down. More speed traps. Be more visible on Friday and Saturday nights. Don't hang out around the bars so much. The drunks will come to you." (53) "I see the police stopping speeders as I walk my grandson to Horace Mann School. They appear so polite. Our daughter had an auto accident this last month and we were all very pleased with the help she got." (127) "Increased presence in aggressively dealing citing traffic offenders including: 1. Running stop lights everywhere--it's too common particularly on Hwy. 6 bypass and Riverside Drive. 2. Bicyclists who believe they are above the law. I'm very much in favor of sharing the road, but there are far too many who believe they own the road. Crack down on those who run red lights/stop signs, ride down the middle of the road, don signal, etc. It is often not the' inexperienced, but the ignorant/arrogant experienced biker. They're giving all cyclists a bad name! These two items are the most important to me. I've seen far too many near misses. People know they can get away with it in I.C. Poor examples to young divers. Admit mistakes when true mistakes are made. Thank you for your continued work making IC safe!" (209) "I think Governor St. should be patrolled more to help control the speeding problem between Washington and Jefferson St. I have lived on the corner of Iowa and Governor for a year and have witnessed 5 accidents." (265) "Check speeding on N. Dodge St.--all day speeder. check speeders from 1-80 to N. Dubuque Rd. Check speeders on S. Dubuque St." (267) "The ICPD need to crackdown hard on speeders. ~[st Ave. is for the most part a 50 mph and above street. The 25 mile per hour speed limit signs are obviously considered a joke. Jeff Davidsoh's idea of allowing everyone to select their own speed is a very dangerous precedent. Some folks are still under the impression speed limit signs are meant to be followed for safety reasons. If drivers cannot read or interpret the signs they should be fined and made to attend reading comprehension classes. #7 Explained--Police do not patrol 1st Ave. enough, and do not ticket enough speeders. With the new Hi-Vee soon to be opening the certainty of some serious accidents possibly even deaths is not a Page 40 favorable solution to allowing people to select the speed at which they prefer to drive." (330) "Stop setting up speed traps within the city." (342) "Monitor traffic on Benton, Lower Muscatine (Kirkwood) and Riverside Drive better. I have been very satisfied with the ICPD. I have faith and trust in them and my dealings have been fair. I do wish you would do something about people on the City Council. A survey like this about them may be beneficial. I have total confidence in the PD and the police chief. I also would like to see more contact between the police and the citizens in Iowa City." (297) "Enforce moving vehicle violations: Lane changes on turns, stop signs~ bike violations. I see the police make improper turns into the wrong lane, as well as 75% of other drivers." (301). "Should monitor traffic lights more. Many motorists are running red lights." (331) "1. It seems that because Iowa City Council wants to promote bicycles as a means of commuting, that there is no consistent, fair enforcement of traffic laws regarding bicycle operation (stopping at stop signs, one-way streets, etc.) 2. It also seems (at times) that ICPD wants to deal with high visibility, high profile crime rather than the day to day routine stuff. The tTuth is we live in a small city that is pretty safe (thank goodness). I see a lot of traffic violations and I'm not in my car much. From the 2 items above it seems there is a fair amount o f selective enforcement occurring. This gives the impression of being biased or unfair which can erode community confidence." (465) "Either enforce alternate parking for everyone or change signs such as 500 block north of Johnson St." (361) "Get involved in public parking by ticketing less in some places." (380) "They could try to be more understanding and forgiving for first citations. Be courteous to the recipient of the citation. Spend time and effort preventing serious crimes and not on minor traffic violations. Officers should want to serve the community and not their own power trip. (383) "Satisfied with overall performance-believe Shaw inc.ident was an outlier. Keep up the good work. Sycamore St. could use increased mph monitoring. Regularly hear/see vehicles exceeding 25/30 mph speed limit and very often (3 times a week) hear cars and motorcycles drag racing after midnight." (515) "I'm a crossguard [other identifying information deletedJ. Drivers at the Church St. and Dodge St. intersection often do not obey the yield right of way for pedestrians. I'm trying to train the children to 'make sure they have the drivers attention before they cross. My question and concern is what is it about the system of training drivers that leads them to believe they can dodge pedestrians with their cars" (522) Page 41 _ SPECIFIC iNCIDENTS--MANY SURVEYS CAME BACK RECOUNTING A SPECIFIC FIRST-HAND EXPERIENCE "They came to my home to ask about a situation that occurred in the 2000 block of H street. I could not inform them of anything. The culprits were in my property and broke a plaster fixture over the basement window. Also stole a planter box and someone took cuttings from a lilac bush they dropped the cuttings and I replanted them. I did not inform the police of any of this. I came home from church on three Sundays ago and by back door was wide open and my dog was gone, but he later returned. My daughter picked my up and saw me lock and try the door. I did not inform the police of it. Nothing seemed taken. The first and only time they came they had a composite 'drawing of the nature the person who may have done the crime. I could not identify. The policeman was Mr. Kelsey, his first day back on the job after the Shaw case. They were Mr. Kelsey, a photographer, and newspaper man. They put my picture in the Citizens Press. The men were perfect gentlemen in every respect." (6) "A neighbor used my phone to call you because of 4 children being left alone with a 10-year-old baby-sitter. It took over 10 minutes for the police to come, and when they came, they went into the house for about 15 minutes and then they left. Without the children and it seemed like the mother arrived later. I had concerns about if the children were left alone again by the police. If so, that might be improved, someone should stay with the children until the mother arrives and they should probably not stay at all with their mother because of her neglect from what this neighbor from low income housing told me. But that is not the responsibility of the police I think it's the Department of Human Services responsibility. This incident was in March of this year." (20) "Please let me explain the nature of the incident with the officer because it was very, very unprofessional. I am a third year Ph.D. student and my boyfriend visited me over the summerl We were walking in the downtown area at approximately 12:00 or 1:00 am having had no more than 3 drinks each. An officer approached us because he thought my boyfriend was picking me a flower outside a public building. (In actuality he was not.) My boyfriend made a comment to me that he thought the officer's comment was inappropriate. The officer drove around the block and cut us off as we walked in front of an alley. The officer said, "If you have something to say to me, why don't you say it to my face like a man?" We told him that we had nothing to say and continued on but he cut us off again. At this point, it almost felt like we were being followed. The officer got out of the car, approached my boyfriend, and stood no more than 2 inches from his face. The officer began to provoke my boyfriend trying to get him to make another comment and threatening him with a public intoxication arrest. His behavior was completely out-of-line, offensive, and unprofessional. I finally told him that he was being immature and it would be best that we left. My boyfriend did not say one word to the officer during the entire incident and looked away throughout the conflict, but Page 42 the officer still badgered him. If this power-hungry behavior is indicative of all Iowa City Police then I very much do not feel safe." (27) "I think the majority of them are on an ego trip. I have never been in any trouble but have been questioned for no apparent reason (I was waiting for a friend to come out of his'apartment.) My last contact was really horrible. I was on my way to pick my son up when a cop started following me very close for about 4 blocks then he started speeding up behind me making me go 32 mph in a school zone. He did not have his lights flashing while he made me go faster for a whole block. When he finally put his lights on and pulled me over to tell me my sticker was not up to date. I have been told this before when a couple years ago I forgot to put my sticker on. Instead of ticketing me 'the officer gave me a warning. Not this time. Why the difference in procedure? A friend of mine from out of town had come and was driving normal when I cautioned her to watch out for cops. She felt astounded that I felt I needed to watch out for cops. She like me feels cops should not feel threatening." (42) "1. Make sure they know they are contacting the right person before leaving a message on the door. Even if you know you weren't involved in something, you feel uncomfortable if the police want you to contact them. This happened to me twice in the last 6 months and they were looking for a different person with the same name. 2. Don't send so many policemen to an incident that doesn't warrant it." (66) "I was very satisfied with a phone conversation I had with Lt. Johnson on Easter Sunday. I contacted him after my neighbor, [person's full name], assaulted me and he talked with me on the phone for as long as I needed. He gave me a list of options regarding the situation and although I chose not to pursue the incident ( for fear of backlash on my property and children and my person, from being further assaulted by [person's full name]) I was very satisfied in my dealings with Lt. Johnson. I even called him the next morning (Monday) and again, he was professional, concerned and responsive. So I don't know how the PD can improve, unless they all can be taught to be as great to citizens as Lt. Johnson was." (67) "I'm not sure how to answer this, but I do have a comment: when I was picked up for OWL I understand that I was wrong, however, when I was picked up, the arresting officer entered in his report he saw me bump into a wall and then get into my car. (Which was in the parking ramp) stumbling to my car. As I drove, paid the attendant, the police were right there as the arm when up, lights flashing and all. Well, if they assumed I was drinking, and watched me get into my car, ready to pick me up right out of the ramp, why didn't they stop me before I got into the car! I don't dispute I made a severe error in judgment, to try to drive when I was drunk, so give me public intox ff need be, call me a cab, or even book me, but to watch me get into a car and drive, most likely knowing I was drunk, was neither serving or protecting. Thank you." (90) "Look into situations more and have more patrolling in residential areas. I found several policemen laughing at my matter instead of being helpful. I Page 43 _ realize they have a lot of territory to patrol but they should of looked further into my matter." (125) "I was parked at a meter, a truck pulled in illegally behind me, so close I couldn't get out. Called police, the would not have the truck towed. Said they 'knew' the driver, Tried to find him. Made me wait 45 minutes until they located their 'friend'. When he finally came they joked about it. Did not ticket him. Service to the public is a joke in IC." (217) "Generally, my contact with the ICPD has been positive. I have lived in I.C. my entire life and have never had problems on personal issues with the Department. However, this year my son was arrested for possession of marijuana. During my encounter at the police station, the officers were professional and polite. My teenage son reported that his encounter at the station was different than mine. The officers used profane language (the word "f "was directed either at my son or used to describe his poor judgment) when speaking with my son. When I arrived at the station. the language was cleaned-up. The officers said my son was cooperative and respectful and that they would not expect any more problems with him. My concern is that my son now believes that police officers code of conduct is only respectful when adults are present. The officers lost the respect of the kids that night. Police officers do not need to intimidate most kids with profane language-the reality of being arrested is intimidating enough... Regaining the kids respect should be important. These kids are tomorrow's adult citizens. Thank you." (242) "I think ICPD could improve by losing the attitude 'we're the police and you're not'. I've had two encounters (with three officers) in the past year and I felt they were all smug and unprofessional. I feel ICPD officers shouldn't take the concerns of the public lightly. I was cited for a parking ticket and as I was trying to explain to the officer why I felt I shouldn't receive one he decided to take out a cigarette light up and enjoy it while I talked and showed little interest in my story. Another officer arrived and repeatedly told me that I didn't have any common sense. I kept my calm, but I didn't appreciate the way they treated me. I am not some idiot and those officers had no reason to treat me that way. They told me to fill out a petition to the parking authority, maybe they'll reverse the ticket, but what it comes down to is my word against theirs! How's that for justice? I know this is just a stupid parking ticket, but if behavior like this can occur over that, who knows what else goes on." (286) "They need to keep on victim's problems that are reported to the police. These police officers still haven't gotten back to me about further developments to the crime in our house." (326) "At the time I was getting a divorce my ex-husband was harassing me. The police were VERY helpful. However, NONE of the incidents were written into the official record. When I went to court to protect my son from his father's abusive behavior I was left with no proof of his repeated abusive behavior with me. If the police had been more diligent about their paperwork they could have protected my son, as well as myself." (354) Page 44 "I think in general the police responded well to the problems associated with my neighborhood on Broadway St. My beef came with the operator ! spoke with on the phone. I answer phones at the hospital sometimes in emergency situations sometimes not, but I was unimpressed with the lack of concern, FRIENDLINESS as pointed out in this survey. ! lived in a rough neighborhood and would appreciated UNDERSTANDING that at 2 o'clock in the morning it isn't fair to have someone (stranger) at your door pounding. Maybe there were police already in the area, but I'd like to have known this. Because I lived alone and that night could not sleep because of fear of him/her coming back. You see whoever it was pounding was covering the peep hole which I explained to receptionist. I was told to not answer my door which is what obvious to me. Better COMMUNICATION might have helped. Understand I truly believe the police do a good if not GREAT job. (376) "In light of the recent police shooting involving Eric Shaw, I would have expected MORE IC police PR (public relations) Good natured and helpful police. Instead my.most recent encounter was with a rude sarcastic police officer with no compassion and willingness to view matters rationally. I was on 1st Ave having just turned on 1st Ave from court street (City High) and accelerated to what turned out to be 11 miles over the limit of 25 mph (according to radar). I was on of several cars traveling this sped when stopped. I had my 15 yr. old daughter with me. What a crummy impression she got of the IC police. I expected a warning since .I felt I was traveling at a safe speed of 25-30 (I thought). The policeman had no compassion, just writing tickets. How much better if he took the time to explain the area, the reason for pulling me over and looking at my state record which has NO violations ever! I must say after this encounter I have a very poor attitude toward the IC police which will linger for a long, long time. If I had other violations, identified as reckless or something I could understand. But to have a clean record, receive no counseling (to which my daughter would have witnessed to let her know the police care...) but no, just a ticket and sarcastic statements, what an impression! ?! You would think (expect) IC police to go out of their way to be helpful and pleasant ... but oh no... just arrogance and disdain toward the public. Perhaps the IC police deserves to get the heat if this is their attitude. It's too bad one policeman has to spoil the whole department, but as evidenced by my encounter their is a POOR attitude by more than one. Please practice compassion, common sense, and friendliness. Be helpful not arrogant[ (414) "Last fall a 'group of my friends and I were walking home from a downtown bar. While I don't deny that they had reason to stop us they were obviously biased. While they let most of us proceed to go home they detained and ticketed two of my friends, both of whom are Hispanic. They did no more than check the ID's of the rest of us, who happen to be white and also underage. I feel that the officers were racially biased in this situation. I also think that the police spend a lot of time stopping people who are walking in public under the influence of alcohol instead of looking for people who are behind the wheel in this condition. It seems you are less likely to be caught drunk driving than Page 45 walking drunk in Iowa City. I know public intox. is a problem but isn't drunk driving a greater danger? (419) "My friend called in her own car accident. Even thought the other car was not damaged and the driver wanted nothing from her. The officer gave her a ticket. This may be proper procedure-but when she thanked the officer for coming and tried to shake his hand-he refused and didn't respond to her thanks and good- bye-the damage to her car was less than $500. I had a similar accident-the other car hit me and when I asked the officer if he was going to ticket the other driver-he returned and said the accident wasn't worth enough money for a ticket. The damage to my car was more than $1000. Something is wrong with this. Officers should be fair and friendly." (532) "I would like to suggest that the IC police, or some other respondent, educate people at the scene of an accident regarding proper handling of bloody materials. When a cyclist was injured in front of our home, there was a blood spill on our driveway, and our towels were used to help the bleeding victim. Although I have been trained in proper handling techniques, I was very upset during this incident and handled bloody materials without thinking of possible consequences. I remain HIV negative, but many others may not be so lucky. Handing out a pair of rubber gloves and a sheet of written instructions for handling materials and cleaning blood spills would be inexpensive and may save a life! (439) "I have had experiences with the ICPD where either my friends or I were wrongly accused of something and harassed. Also, when the police were talking to me about an incident involving my friends they lied about what my friends were telling them. I assume they were trying to get something out of me so they could make an arrest. To me, this is infringing on MY rights and I'm tired of it. This has happened more than once and I suggest you do something about it!" (445) "My son was arrested as a juvenile. A police officer who was not on the case reviewed the case and gave all the details to his children. One of the children confronted my son, upset him and proceeded to tell the arrest information to his peers at school. I thought this was confidential information. Another incident--a group of underaged kids were drinking. My son was the only one arrested. The rest were let go. One of those let go was a police officers daughter. This isn't fair. But I couldn't say anything or get her in trouble because of retaliation from the police." (505) "Story #1 (This is from the Mrs. of the house.) Last year when the city closed down Muscatine Ave and Center Street and Rundell I came home from work and there was no way open for me to get home. So I drove down Grant Street and went around corner to stop light. There was a barricade across Muscatine with a hole just wide enough for those of us that lived on that section of Rundell to get through. (Any way that is what I thought.) We live about [a number] of houses down Rundell from Muscatine. I pulled into my driveway and then a Iowa City policeman pulled in right behind me (With his lights Page 46 flashing). He was very nasty. He yelled at me to show him my drivers license. I asked him what I had done wrong and he again yelled at me that I had driven through 2 barricades. I told him that I knew I had but that was the only way for me to get home. Then he looked around to see Rundell Street closed at Center Street-all tore up .and at the corner of Rundell and Muscatine) and that Muscatine Ave was down up around Dearborn and 7th Ave. I asked him how I was supposed to get home? Was I supposed to leave the car several blocks from home and walk? He looked around for a few minutes and realized I was telling the truth and handed me back my license and got back in his car--never saying he was sorry or that the city had made a mistake in closing down so many streets in our area and drove off. Story #2 (This is from the Mr. 6f the house.) The other time my husband who is [an official of a local service organization, e.g. Lions] went into visit with someone in higher management (don't remember how) to see ff there was some way Iowa City [organization name] could work with the public to solve some of the problems of J-walking in downtown Iowa City. They had a good conversation and whoever it was very helpful and friendly." (511) "In 1996 1 repeatedly called about a problem apartment in my building. Other tenants had called also. The police responded but the sh bags never changed their behavior. The other tenants and I ended up breaking our leases, without commiseration. We did not have support from our landlord on this matter and when the police couldn't/wouldn't/didn't have an effect, it was aggravating and horrible really. I don't have any direct suggestions, except to possibly inform those making complaints what the laws are in these matters, what a person can do when there life is completely disrupted." (542) FRIENDLY VERSUS BAD ATTITUDE OR "ATTITUDE COUNTS"--PERCEIVED POSITIVE FRIENDLY ATTITUDE BROUGHT POSITIVE FEEDBACK BUT PERCEPTIONS OF A BAD ATTITUDE BROUGHT NEGATIVE FEEDBACK "Individuals officers could be more friendly and polite when he/she encounters a citizen. I have entered a business at the same time as a uniformed officer who not only didn't hold the door, but entered ahead with no acknowledgment. This PR-poor PR." (108) "Treat victims with respect and dignity. Be more erapathetic and people friendly." (110) "More friendliness. Generally, when I call for information I get the impression that I am interrupting them by calling for information. I like the bicycle patrol concept. Such availability has a friendlier feel to it. Perhaps police training needs to spend more time looking at the issue .of power-what it means, how to implement it, what the effects are, etc. Thank you for doing this survey. The community needs such efforts now." (112) "Be more courteous and less rude. They are too pushy. They act like overlords of the city rather than protecting the city. They should listen to what they are Page 47 told rather than assume you are wrong or your opinion does not matter to them." (216) "They could be friendlier." (234) "I think you do a good job, but your image needs to be improved. I would suggest you go out of your way to be helpful, and of course, friendly. But citizens need to respect you too. You might consider the image of the Highway Patrol who have earned the respect of Iowans by first, being helpful, and secondly, enforcing the law and giving tickets." (240) "I generally find the older officers to be helpful. Unfortunately the younger officers, the ones the public has the most contact with, have apparently adopted a very macho attitude. To improve, this attitude must be changed. The way to do this is for senior officers to let those involved know that such will not be tolerated, and back up their words with actions. Police testimony in criminal trials is frequently inaccurate and even untrue. This should not be tolerated, but it is. The police should be able to recognize that they too make mistakes and be able to acknowledge them. This they refuse to do. That should be corrected, especially in light of the tragic Shaw matter." (261) "They could project an image of protecting and being friends with law-abiding citizens rather than harassing them. It seems as though they're looking for things people are doing wrong, when they should be concentrating on some of the more serious crimes being committed'by new arrivals to the area." (268) "My muffler came off partially. It was dragging! I pulled over. The policeman stopped--pulled it off for me and put it in the trunk. I have not had much contact with the police, but the few incidences when I have been polite, helpful, friendly and very professional." (271) "I feel that the police department does their job effectively. However in the pursuance of their duties their attitude is very authoritarian. The impression I get from officers is that I am either in their way or a crime waiting to happen. I get the feeling that they are right and I am wrong, period. If they were to change their attitude from an" I can do no wrong," to "How can I help you?" The relationship between the police department and the public would markedly improve. Citizens would no longer become nervous when they see an officer approaching." (274) "The alway_s appear very aggressive. In once incident that comes to mind: I was crossing a street and a police officer turned onto the street from a blind corner and sped toward us. We were clearly visible, there was no traffic, he had on no emergency light. It seemed as if he were speed toward us to make a point. As if he wanted to frighten us. I've also found many officers extremely friendly and helpful on a general basis. This make me as if I am community member." (293) "Although I have had no personal contact with the ICPD, I feel that the officers generally give the impression that (watch your step or I will bust your ass). Page 48 Every time you meet one driving on the street, they look at everyone like they had just escaped from the county clink. I guess my problem is that I lived in Iowa City when the Police Force not only enforced the law, but it was a pleasure to greet them on the street. Another thing that turns my stomach is the fact that the officers are bragging about all the tickets they give out with as severe a charge as possible so the person will fight it in court. This way the officer gets overtime for his court appearance. Some officers are bragging that these court appearances make their car payments. I think it is time that the police force looks into a mirror and cleans up its act. The chief sure doesn't care. He should remember that he works for the city, not the city for him." (313) "The friendliness of those answering the phone at the station could be much better. Often when I call they act as though it is an inconvenience to connect me with whomever I am calling. The officers out in the public are quite the opposite of the above." (315) "They seem like a clique that doesn't seem to get along with each other or anybody else. They always seem very uptight. Very tense and untrusting and not very forthcoming. A lot of them seem just plain angry all the time. I'm supposing there are good reasons for it." (325) "I haven't had much contact with ICPD since I moved here in May 94 but whenever I see an officer on the street or at the store he/she is always friendly and waves. I think in any business customer service is number 1 and the public is your customer base so trying to be friendly, fair, and kind is always helpful and appreciated. Keep up the good work." (343) "Change attitudes--be more objective, be more clear and concise, and understanding--they have jobs due to the public." (346) "1. Professional: The IC police needs to present a more professional manner both in appearance and conduct. People who call the police are sometimes treated in a rude way. 2. The IC police should stay out of minor civil matters. for example, I have been in fast-food restaurants--where somebody has their feet on a chair. The person in charge will threaten to call the police unless they remove their feet. the police should not get involved in minor civil matters where NO law is being broken. They WILL NOT in other communities. 3. Proper police procedures would have prevented the Eric Shaw situation from happening. Change the so-called aggressive behavior pattern." (372) "The ICPD should take care to show the same respect and concern for all members of the Iowa City community. Iowa City has a diverse population and all of its members deserve the same consideration. In my recent experience with the police I was pulled over and harassed seemingly because of my appearance alone. According to the officer involved, I was pulled over for running stop signs and driving recklessly, however I can assure you I was not and no charges were ever filed. What this accusation did was give the officer the opportunity to get me out of my vehicle and against my car to search me. It Page 49 _ then gave her the opportunity of accusing me of being high on marijuana. After I denied these charges she told me she was sure I was high because of the way my eyes were fluttering and told me it would be for the best if I would admit to it. Of course, after I refused to admit to something I was not guilty of she eventually left with no charges pressed. In my opinion this does not seem like very fair treatment of an Iowa City citizen. Maybe if the police department stopped judging people on their outward appearances and started respecting all citizens, then they will gain back the respect of the community that they seem to be losing." (378) "I find the Iowa City Police on the defensive since the Eric Shaw incident. I think most are rude and don't listen to the public point of view2 Especially if the public is of college age. The ones I have come in contact with seem to think because of my age that I must be up to something and will find some reason to write a ticket (i.e. I got a littering ticket for flicking a cigarette out of my car) I feel they look for trouble. I support the D.A.R.E. program. I feel if I needed the police's help due to robbery or harassment I would feel at ease knowing I would get the prompt assistance that I needed.." (379) "The officer that I had contact with worked very hard to be intimidating. Perhaps he was having a bad day." (382) "Though most of my contacts with the police department have been quite positive, I once encountered an officer who was completely unwilling to listen to what I had to say about a collision I was involved in. I suspect that there are SOME officers who need to hone their listening skills. These are probably the same officers who need to be reminded that they are here to serve the public, not bully them." (400) "As public servants, they should approach citizens in a neutral, fact finding manner. 10-20 years ago the officers were modest about what they said to us and how they approached their work. I don't know whether it comes from watching too much television and too many Hollywood films or their training. But they've become arrogant, judgmental and sarcastic through the years.. These are my observations in overhearing conversations and viewing their interactions with citizens. For years I've wondered why we so frequently see 2 squad cars parked driver to driver in a parking ramp. This seems like wasted time. (423) "More officers. Do more to control and prevent cars from turning when people are walking with a WALK light. Stop more cars turning right on the red light without stopping first." (446) 2 "Need new leadership on the Department. Too much harassment!! Forcing people like us to shop out of town. Always around corner waiting to write tickets for small things that don't amount to anything. They need to do what's right not what some outside people tell them!! (447) 10 "They ten to harassment with no need/cause. They act like chips on shoulder. They appear to not really listen to the individual - or assume "I" am guilty of something without proof." (449) Page 50 "They must realize we the public pay their wages. They should try being more friendly and less intimidating. Get rid of [specific officer mentioned] - How many times our you going to let him beat people." (452) (453) "I have not had any negative experiences with the police department. I rated the response time as a 4 on the previous page because it took the officer awhile to get our accident. However, it wasn't a serious accident, wasn't blocking traffic, and no one was hurt. The officer who arrived was very friendly and helpful. So was an officer who had given me a warning for speeding a few weeks earlier. I think the police dept. and Chief Winkelhake are doing a good job, and I'm sorry about all the anger and (in many cases) unfair criticism they've had to face this year." (457) "I really enjoyed taking this survey. Maybe if you keep sending the surveys out you can get lots of feedback. I haven't had much contact with the ICPD except in general passing by on the streets, and I always get a smile and maybe a hello. Thank-you for sending this to me!" "Younger officers need to learn to smile and wave when waved at. Maybe I am wrong, but the attitude I see looks like the TV 'cops' show us versus them. I ' have had one contact with the ICPD. H, I've forgotten his name, was friendly interactive and serious. I appreciate the police and welcome them. But some of other guys need to mellow out." (463) "Not carry weapons. Provide peacekeeping instead of policing. Mellow out. From my experiences the ICPD has appeared to be helpful in providing community service. The death of Eric Shaw concerns me because it is so unusual. That incident is the first ever where someone from my community was shot. It is sad that it happened. The police sometimes give off a vibe that is menacing and overpowering. ! don't like this because I don't need to be controlled. I think the police should give negative vibes to those who are deserving--like liars, stealers and cheaters. I would prefer a smile to a scorn." (473) "This department should go back to the department it was 25 years ago. At that time people were treated like people, with care and concern. This department has lost touch with the people it is to protect." (483) "Your personnel at the front desk could improve their customer friendliness. Both over the phone and at the front desk. I realize the job is high volume in person and over the phone and the public can be hard to deal with at times. It would be nice if the public did not feel that they were imposing on the front desk personnel. My last contact with the front desk was more pleasant, so there has been some improvement. Most of my contact with the ICPD has been positive." (496) "Change attitude toward on e of serving the community rather than wielding power over community's residems. Learn lesions from the Shaw tragedy." (525) Page 51 MISCELLANEOUS COMMENTS--MAINLY THESE COMMENTS TOUCHED ON TWO OR MORE ITEMS ALTHOUGH SOME REFER TO INFREQUENT CONCERNS "I appreciate cracking down on drunk driving. I appreciate any rape prevention work and pursuing rapist. I have been stalked but didn't report it. It's given a very unsafe feeling to my otherwise good neighborhood. Cracking down on gangs and drugs are also a priority. I deeply appreciate those who work on the front lines-what a great service to our community. Re: the Shaw, Gillaspie case, I don't believe I ever saw a public letter of apology from Gillaspic in the paper. (I may have missed it.) When error occurs I believe unintentional even, open apology is crucial to healing. If I run over your foot with my bike and unintentionally do it causing a fracture I will apologize at a minimum. The Gillaspic deal affects the public trust, but most can understand and forgive-an open apology would facilitate healing for the community and is the right thing-it would have integrity as well as a private apology to the Shaw family." "If we could take the "human factor" out of them, maybe they be could perfect and respond robotically to all situations and procedures." (31) "Better training. Less showing off. Have seen them act like children; not adults. Need new police chief." (35) "I think the ICPD could improve in 2 ways. 1. Focus fewer resources and less energy on minor incidents, such as traffic violations. I've often observed 2 or 3 police vehicles stopped to take care of a person stopped for speeding. What is the point of focusing so much police attention on minor traffic violations?. 2. In light of the indefensible shooting of Eric Shaw, it is clear the ICPD need better training on when to use deadly force. IC is such a safe, non-violent community, so it is unnecessary for police officers to be shooting first, before ascertaining a situation. Police officers must understand the use of deadly force has to be limited to clearly life threatening situations (which almost never arise in Iowa City)." (54) "Get rid of the hotheads on force that drag down its image. Specifically, [officers name deleted]" (55) "As a school teacher at City High I am interested in how youth are treated. I want the police to be active in slowing/decreasing drug/alcohol access and use by underage people. I think this situation has improved over Miller's days of leadership. The public smoking is a sticky issue just off campus. Sure looks bad but I'm not sure who could fix it. I saw a bunch of young folks doing supervised community service recently. It looked promising. I like to see women, African American, as well as white police. I believe this is important. In the past I got 3 speeding tickets and had to go to classes in CR. I hated it but I think it helped me. ! still got one this year, but it had been a long time. The Shaw case to rne was just terribly terribly sad for our city and for all involved. A guy .ran into my.car last yea,..r:.. !t_..w. as resolved well. I am glad our city is working to keep gangs out of our area. It will be really tough to keep up with, but I hope we can keep our community." (61) Page 52 "I hear you are looking into bringing on board police dogs. This is a good strategy for it will hot only be safer for citizens (the latter is not meant to be critical) but just as important will enhance the safety of the police officer." (63) "The ICPD could improve by not harassing the innocent. Also get a better handle on the gangs that'are starting in IC." (65) "I live in an area on the Northside where vandalism and wandering homeless men are a problem. When I have called the police, response time, in my mind, has been slow. I realize there are many calls but usually by the time they respond, the damage is done and the people gone. This is very frustrating. Although I have had no incidents where I have been involved with the ICPD, I am very concerned about ICPD police procedures and service that I have heard reports .of from friends and others in the community. Improvements: 1. Improve response time to repeated incidents and give person calling an estimate of how long it will be before someone arrives. 2. Improve public's perception of and police behavior through increasing accessibility and familiarity of police and neighborhoods." (80) "I hear specific tales of unfairness toward Black Americans. I am not black and have neither experienced nor seen any contact between the police and black Americans. Since stories abound, I'd suggest attention to reality, whatever it is, negative or positive. If Police behavior is truly unfair, improve and publicize. If police action is generally positive, publicize. Silence breeds suspicion. Information sometimes frustrates citizens, but in the end, the informed are generally supportive." (88) "Police have problems in assigning officers use of time. Get them out of the bars and back on the streets." (95) "I have been associated with business in Iowa City for over 25 years. I have seen the police force change and progress to more professional standards and leadership. I have also seen the attitude of the officers decline as the number of officers from outside the community are hired. I think a lot of the Press-Citizen coverage is slanted and unfair to the force overall. However, a few overzealous officers who get noted bring down the reputation of the entire department. I am also very concerned about the lack of consideration and harmony among the rank and file officers although not a lot was made public I believe the chief is wasting a lot of talent with the program of rotating officers who are very proficient in specific areas i.e. Detectives and Dare programs." (109) "Pattern them all after the domestic abuse officers. We are so grateful to them for the help they gave our daughter." (117) "Probably more public relations to clear the case. I'm sure all this negative publicity was due to the Shaw case. However, there was/are several incidents I witnessed a black, woman police officer driving a 4x4 City of Iowa City police car and putting on her siren driving at 25 mph or less and going through the red light on her leisure time. I think her action abusing her power does have more to create a negative impression." (126) Page 53 _ "Continue their professional appearance. Military people when out of doors wear their caps." (129) "In my opinion the ICPD do very well at their job. I honestly don't see much area for improvement. Any problems that I see are problems with the actual laws. However, the police are here to see that the laws are enforced not to make the laws. I have seen many citizens accuse the police for being unfair. In these cases usually the laws are unfair or inconsistent and the police are only trying to do their job, meaning carry out these laws. I have lived in Iowa City for 4 years and ! can only say that every time I have dealt with police, which has only been a few times, has honestly been a positive experience not a negative one." (134) "Due to recent events there is a need to improve the image of the police department. Possible ways to do that is positive participation in community functions such as education, city council meetings and get better media support." (156) "I don't know but they are getting a bum rap for the unfortunate killing. Iowa City has too many 'kooks' who lash out at anything and everything. These people need to leave and we'd all be better off." (163) "They could drive better and obey the traffic laws. I think they feel since they are policemen they can drive the way they like to. In the last two weeks I seen a police car cut thru a gas station, enter a 'high school in the exit, and make a left turn at a stop light almost causing an accident. Overall we have a pretty good police department." (168) "Stop those harassing belligerent calls from hired telemarketers for the ICPD charities. ICPD carries itself like NYPD on ~amaica Blvd., give it a rest. The heavy handed crap is a waste. But, that said, clean up the delinquent abusive shabby dressed ped-mall dope dealers (and ICPD--quit dealing drugs yourselves or looking the other way--kids are wasting themselves. Some dealers are allowed flagrant dealing). And please stop shooting people then covering your trigger-happy buddies and then expecting our respect." (174) "My apartment was broken into and I had to replace my door. The officer at the scene said that it was probably some drunk person and they would not investigate. It would be nice if the police would investigate crimes that occur. On another occasion my roommate called the police to report our neighbors playing their music to loud. He did this after he knocked repeatedly on their door with no reply. When the officer arrived he pounded on their door and arrested the occupants of the apartment and their guests. The guests happened to be the other residents of our floor. The officer must have told the people who called because in the next few days we kept hearing people yell obscenities in front of our door. The officer made the situation an even greater problem than it was. He made an uncomfortable situation explosive. If the office was not such a cowboy the situation could have been resolved peacefully with no further incidents." (183) Page 54 "I have had very little contact with the Police Dept. but I know they are dedicated and are doing a fine job." (189) "There are always one or two bad apples and the only contact I have had was one young officer several years ago who was rather cocky, just short of rude regarding an accident I had witnessed. Incidentally, I feel very sorry for Mr. Gillaspie. What a thing he has to live with." (191) "They are doing a good job, as far as I am concerned. I feel better when I see a squad car in my neighborhood. I walk my dog at night sometimes and I feel reasonably safe. As far as the Eric Shaw case is concerned, I believe it was an accident only, and not the result of a poor procedure policy. The only thing the police department could have improved upon in that situation is they should've communicated to the public a little sooner concerning the situation." (193) "1. The City should consider hiring more non-certified public service officers to handle traffic problems. Especially during scheduled events throughout the year. Example: Riverside drive, Grand Ave and Burlington is a big problem on game days or 1 - 1 and 218 on 4th of July. 2. To hire non-certified public service individuals to be minimally trained to ride with a certified officer so we have 2 man cars especially on week-ends and evenings. 3. The City Council would need to approve minimum wage for these community Service individuals. They would need to approve 'on duty' injury only health care costs. The community service individual would be responsible for the purchase of their uniform, maintenance and care. 4. The Neighborhood Assoc. and McGraff are a very positive public relation tool The City Council needs to seriously look into the funding and expansion of this program." (197) "To have true community policing, instead of hiring more full time gun carrying officers give grants to neighborhood groups to hire fellow neighbors. These local folks would not carry guns, but would be trained in patrolling, first aid/CPR, traffic directing, investigating, non-violent conflict resolution, etc. Reprimand Police Chief because of way police killed Eric Shaw." (202) "Sorry, haven't lived here very long and really haven't had any contact with the PD at all. About the only thing I can say is that they are very visible and seem to be in the places that they need to be." (206) "I think Iowa City Police concentrate on minor problems just as underage drinkers. Why don~t they direct their time and energy on important issues such as the rapes occurring, serious issues. Another issue surrounding the Eric Shaw case. Their attitude is a joke, walk around with a gun and a badge makes it ok to think they own the city and it seems they are trigger-happy and can't wait to pull their sidearm any change the get. I see cops walk into bars and bullshit with patrons, they don't do anything The police need to cool it and concentrate on serious issues. Doubt if anything will happen though." (215) "The first way is to quickly remove from active duty any officer who gets any bad report from the public--any form of bad report. The direct service Page 55 _ delivered to law-abiding citizens takes precedence over all other appraisal criteria. If the public appraises unfairly, that will be discovered, but it can only be discovered where--(1) actions is immediate and clear (2) inquiry proceeds. In giving ratings on 1 through 10 on this questionnaire, I have four bases for comparison. One of these is reading intensely about the Shaw case. Another was a traffic incident followed up (very poorly) by Officer McMartin; another was reading about the other incidents where Officer McMartin responded. The fourth was an incident to which several officers and a detective responded to me personally. These 4 bases gave me comparable ratings ranging all the way from 1 to 5, so that giving you 1 rating number is not meaningful, I feel." (222) "I think overall the ICPD does a great job. The implementation'of a citizens' review board could do nothing but make the dept. better, although I'm not interested in citizens micro managing the dept. I do believe there is an image problem with the chief--he does not come off as being a very 'user friendly' type of guy. Maybe it's a perceived rather than real problem. He could go a long way to improve his image with the general public. In addition, I don't think we should have citizens running the police dept. We hire professionals to do the job. If they are incapable, hire someone else. Overall, ! think the ICPD is composed of fine officers. My children (boys) have a positive feeling of the dept. because of a relationship of one officer and the Safety Patrol unit at Lincoln. More contacts like that are good!" (230) "I've lived here all my life and find that IC police are now (under the new chief) dangerous. I am very displeased with the cocky recklessness that the newer IC officers exhibit. I think improvements would include a citizen committee/review board to look after/into complaints. As of now there is essentially no one to complain to (except the chief) and the chief is dismissive and arrogant. I think IC needs a new chief and form of city council government that gives the citizen/voters a voice in these matters. Also, perhaps only 25% of the force should carry weapons as they are trained to use them, but need also to be trained how not to use them. I have bought a gun to protect myself from Police." (233) "Realize they are role models and must conduct themselves as such. An added burden, maybe, but it goes with the job." (236) "I am very very pleased with the service ! receive from ICPD. I work in the legal arena and have both professional and personal contacts with the department. We need to remember that despite the inexcusable and horrific Shaw shooting, we are very fortunate to have such an excellent force. By and large the officers are professional, approachable and effective. Similarly, the supervisors are good listeners and proactive about the concerns of the community. I especially appreciate the traffic enforcement on Dodge St., and Benton St. Thanks." (245) "Several people who I have talked with £eel that the Police (Brotherhood) cover for each other: e.g., extra-marital affairs, abuse of power, lying, intimidation. The officers-animal control people approach the duties with 'what are you Page 56 going to do about it' attitudes. Should a person take an issue/problem to a higher person?, Sgt., Lt., Chief and no action is taken-That action or failure to act reinforces the officers attitudes. The staff of the ICPD appear to suffer the same morality-ethics problem(s) as our society. So-what is the big deal? Honesty and truth do prevail?' (249) "1. Create popularly elected Citizen Review/Oversight Board. 2. Increase officer's weapons safety training. 3. Create and publicize more strict "deadly force" rules of engagement." (256) "I think the police are very intimidating. I realize when I see them they are on duty but they don't seem very personable. They are friendly but it almost seems mechanical not genuine concern. Practice random acts of kindness and senseless acts of beauty. Suggestion -- I think it is absolutely ridiculous that the City does not alert the public when they are going to clean the streets downtown. Students don't want to drive home drunk but they don't have as many options when their cars will be towed if they don't. why not make street cleaning dates known so people know when you are going to do. It's like the City is out to get us. That is what a thoughtful and concerned City would do!" (257) "I have lived in Iowa City off and on since 1983, and in that time have never had any contact with the ICPD. Therefore I do not feel that I can answer questions 1-10. I have heard negative stories from friends, but as I stated above, I have never had any contact with them. I can only say barring the unfortunate shooting of Mr. Shaw, they are doing an okay job."" (260) "The city of IC should direct more money towards the ICPD and not be so critical of an overall near perfect police force. More Iowa City citizens should defend and support a very fine police department. After all, law and order ~hould be a very important goal." (266) "My wife complete the other' side of this survey sheet and told me I could answer this item. I'm a 74-year-old male and I'm totally disgusted with the liberal, permissive attitude of the majority of the Iowa City populace. I do not choose to. be so arrogant as to tell our police department as to how they could improve. Our police have been greatly maligned especially by a segment of our citizenry who apparently believe that they are beyond reproach and that the police have no business in questioning their actions and/or motives. Being a policeman (that term, of course, includes our lady law officers) in Iowa City has to be one of the worst jobs in our country. Bumper stickers that say 'Question authority' are seen frequently in Iowa City. This attitude sucks! I totally support our police." (280) "I was pulled over for going through a yellow light twice in one week by the same officer. Isn't there anything better for this officer to t'e doing? There are too many other problems in Iowa City. I have a request for the ICPD. I live east of IC off of Hwy. 6. Right there by T and M Mini Mart where that 4 lane turns into 2 lane is extremely dangerous. People are so rude. They fly past Page 57 there and cut in the line where everyone else is waiting their turn. These people need to be ticketed!, or the road needs to be 4 lane until Scott Blvd. because so many people turn there, or blocked off to 2 lane before that stop light. Plus, all of the semi's are always turning all over the place. I don't blame the semi's because ther are just doing their job. I've almost gotten killed on this road several times. Couldn't the police officer who stopped me for going through a yellow light be doing this maybe? I would really like to see a P.O. watching people go through that light and seeing how dangerous it is and that something needs to be done about the jerks who know its turning 2 lane, budge in front of everybody, and then turn right away into Bon Aire, on of the factories or Scott Blvd." (284) "Watch the speeding on Clinton St. Focus on patrolling dark areas. When dealing with the bar scene downtown, be professional and objective. ! have heard complaints that the ICPD is known to be prejudiced against black people. Worry more about safety, less about underage drinking." (285) "1. Police people would become patrol people and know their beats. 2. Police would not state their bigoted opinions to and about people involved in calls requiring their assistance. 3. Sensitivity training perhaps. 4. None of the "Ken Doll" plasti-cop facade" (288) "I have no complaints. I think everything is very good. Some people like to complain. If all were like Tom Widman it would be +++. Ha!! Very good." (316) "A lot less time needs to be spent arresting underaged drinkers in the downtown bars. Leave the kids alone and get out there and arrest the real criminals. Spend more time taking care of the homeowners--the people who actually live here permanently. Concentrate hard on keeping gangs out of Iowa City. Also, concentrate on getting drugs out of the city." (320) "In the past, my contact with the police regards dealing with parking tickets. Confused and agitated, I have been directly in the building downtown with questions where I have always been treated rudely and as if my concern is of a meaningless nature. My feeling is that if the City takes the paid time to ensure cars are ticketed on a strict plan every hour--They can take the paid time to answer my questions. Stop encouraging people to drive home drunk by ticketing cars every hour when people leave them downtown overnight! I know your_ solution is to encourage people not to take cars downtown in the first place but many times a drink downtown with friends or after work is an afterthought not a planned event. To someone who's had a few drinks--the thought of several parking tickets on a car left overnight might just be the push they don't need to drive home! Overall, I do feel safe in Iowa City." (333) "Service organizations often get judged by individuals who do not have all the facts. Sometimes it isn't possible for the public to know all of the facts. In those situations responsible communication, respect for privacy, and integrity are Page 58 your best defense. Please know that your dedication and commitment are appreciated." (339) "More direct contact with persons in the community, e.g., more direct dialogue with downtown business owners; if someone calls about a disturbance outside of their home, don't simply drive by and report back to the dispatcher that everything looks ok--get out of the car and knock on the door. Don't drive in people's blind spot." (341) "The ICPD is very good as a whole, but it only takes 1 or 2 to make it bad for all of them." (344) "They could be more concerned about the safety in the city and not so much for their self and ego. The older policemen are and were great. But the younger ones do not know how to treat and deal with people. There needs to be more contact with the public and not be concerned with how many college students they can arrest for possession. I was driving home the other night and one of the officers followed me right to my driveway. I was returning from the grocery store with my wife. He waited til I got out of the car and then left. The officers need to learn and obey traffic laws like everyone else to set an example for the public. How often they make illegal left turns to the right hand lane. The other morning I observed a turn from a right lane through the turning and left lane to turn around in a parking lot. I do obey and respect the law but this has come to fear from contacts my family.and I have had with them. I would be afraid to be stopped by one of your officers were I to be doing something wrong. I have lived here for 25 years and have friends who are policemen. I am referring to the younger ones who need to improve." (348) "Need more discipline to insure there are no more public relations screw-ups. Rumor has it that minorities (including the deaf) get hassled. This looks bad." (352) "Put people at ease. Learn to speak in an authoritative but kindly manner. don't treat everyone as a criminal, or patronize. Be more careful in selection of personnel. Develop other ways of handling a situation instead of always' seeing deadly force as the only viable option." (357) 13 "1) Issue more warnings instead of tickets. They still give a ticket with a GOOD DRIVING RECORD! Explain why the speed limit is what it is. 2) Not be so assuming. They always assume that you are a college student, a drunk, or always doing something wrong. 3) Know their PROCEDURES! so someone doesn't get SHOT! 4) Be tougher on bike riders. They have no concern for their own actions and need to issued tickets for their moving violations." (363) "Quit shooting people, like that kid you killed on Gilbert street. Quit intimidating college kits. Memorize and learn the US constitution and the Bill of Rights so that you quit violating the laws that this country was founded on. Quit acting like a bunch of thugs. (373) Page 59 __ "I think they are doing a good job. Once when a deer was hit by a car outside our home, an officer came out promptly to shoot the deer and end its misery. I am impressed how they go into the schools for the DARE program. They are trying to do the right thing. I am glad to see them catching speeders, especially out where we live and cars are going way too fast. I am grateful for the times I haven't been stopped even though I know I have been driving too fast. The police may have erred in the Eric Shaw shooting, but I believe it was just a terrible, terrible accident. The police put their lives on the line every time they stop a car for speeding and may deserve our admiration. Policemen are human also and endure high stress situations. The entire IC. police department should not be criticized for the Eric Shaw shooting. We have a first-rate police force here in Iowa City. Also, from first-hand experience, officers are trying to persuade juvenile offenders of the wrongs they may do and giving them consequences that will help form them into good citizens." (374) 13 "The Shaw shooting obviously casts a large doubt on the force's professionalism and was inexcusable. In my experience, though, contacts with the police have been exemplary. A former chief took the time to write a personal letter to my then 10-year old son, who was eager to get a "go-cart" and to have a place to use it. The letter was neither patronizing nor officious- and not PRO FORMA either. On another occasion, a squad car came to our home because a clock-radio buzzer was sounding late in the night (we were asleep in another room and didn't hear it over a far, but the neighbors did through the open windows and called the police because it might have been a smoke- detector going off.) - they were polite and professional. But as a middle-class home owner who's obsessively law-abiding (I've never had a moving violation in nearly 40 years of driving) I haven't had extended contact with the IC police. But the Shaw case not withstanding, I've never had the impression that they were a bunch of swaggering bully-boys.(381) "-Don't pull over a young woman and violate her privacy for sport by demanding to search her car, just because she's a native African. -Don't harass a woman to the point of tears for no good reason, then be a smug a to her when she.files and voices her complaint in person. -Don't beat a man who has just TOLD you he was a victim of an attack a minute ago." (*open public forum late last year) -In the spirit of America, be OPEN TO THE PUBLIC about proper police procedure, and history, especially after that rude b held a gun to Mr. Baugh in his own place of business, and after Eric Shaw was murdered at his and his dad's business by the force's former idiot laureate. -Protect and serve all the time, and forego cheap, unnecessary, and unfair power trips in cowardly fashion. -Eradicate gang membership, educate kits about its dangers. - Continue D.A.R.E. work and support, and be friendly as community officer who opened car door for me after I locked keys inside. -FIRE CHIEF WINKELHAKE -Appoint citizens' review board for ALL questionable incidents." (386) Page 60 "Perhaps they could avoid shooting people who are on the phone. Unfortunately for the police department, officer Gillaspie is the only one who admits he F ed up." (392) "I believe they do a Fine job considering the obstacles that are placed before them. The one way they could improve is if we could get the courts and politicians to limit the rights of criminals. They seem to have more rights than the police or average citizen." (406) "I support foot, bicycle patrols and community outreach. I believe the shooting of Mr. Shaw was entirely unjustified, and retraining in the use of force is obviously needed. However, given the number of criminals with guns nowadays, it is not surprising that police are fearful and tend to over-react. The biggest problem is the oversupply of guns." (408) "I think they all do an excellent job. If everyone in the community would work together to make Iowa City a safer city we would all be better off. We shouldn't expect the police to be solely responsible- it's up to us all! Keep up the great job. I reported a drunk driver - or driver with no brakes at 4:55 pm today on my car phone - it was handled VERY professionally." (409) "Place the phone #, not 911, in the phone book in an easy and convenient location. If you try to call them for any reason other than an emergency, it's impossible to find the number! I had to call information to obtain it." (411) "Specific open door policy in writing with communication to the citizens." (418) "1) Slow to respond, acknowledge as to time. 2) Investigate more ??? 3) 'Get tough on drug lords in IC. We all know who they are -- time to get tough and curtail this situation. I am sure ICPD knows who these people are. 4) "police" "Protect" "To serve" redefine use written policy. Serve - protect the public in a fashion that they (police) would like to be protected and served." (425) "Additional training early on." (430) "Get away from the "us-vs-them" attitude - get to know the people in the neighborhoods more. Don't apologize for doing your duty, but don't be belligerent about it, either. Use common sense. Admit when you admit mistakes, but learn from those mistakes and try not to repeat them. Get administrators that understand all of the above." (442) "I have had good experiences with the police department and found them very helpful both in emergencies and in cases of warnings like lack of car registration. Just keep people informed - articles in the paper and reports on the radio ~ of what people need to do to prevent crime - follow the law. Let people know what you are doing to educate the public." (444) "I am a newcomer to Iowa from California so Iowa City seems to me to be the ideal place to live. Thank you." (451) "Need more honesty, less politics." (455) Page 61 "Let us know how our case is coming. Show some concern at all how the case is coming. Show that you are doing something at all to help us.". (456) "Please take noise violations seriously--and write tickets for this offense as necessary (i.e. repeat offenders). Thank you." (460) "1.) Give some more information (explanation) apology for the Eric Shaw affair. 2. If you stop somebody on a one-lane road, please pull one into a lay- by or side road or some other place so that others don't have to go around you onto oncoming traffic." (461) "They are too prejudice! They need some form of counseling in dealing with minority groups. Instead of assuming they're all criminals or soon to be." (462) "More training for bicyclists about traffic rules. More enforcement of laws regarding bicycle traffic. More of a presence downtown. More training about procedures, for example, like those which would apply in an investigative process such as in the Shaw ordeal. I would like to see more of a police presence in the community programs, also, maybe giving tips on safety and defensive tactics after the nightly local news broadcast, Introduce the various people, much like the high school valedictorians are introduced on Channel 2 each spring." (466) "it is not clear whether the questions in this survey are concerned about safety from criminals or safety from the police..! think that it would be best to admit that the Eric Shaw shooting was an egregious blunder and to provide specific reassurances concerning the procedures that are in place to protect citizens from accidental shooting. I find that much police activity on IC is devoted to citing citizens for minor speeding infractions. As most of the streets in the city have 25 mph speed limits and significant hills, only the most conservative driver who rides the brakes going down hill avoids speeding at one time or another. I have never received a speeding ticket in 35 years of driving but I think that being cited is inevitable if I live here long enough. On the other hand, I don't recall seeing a police care patrolling our neighborhood in the 3 years I have lived at this address. The DARE program in the schools is great and so is Officer Ockelfels." (467) "community Satisfaction Survey--good idea. 1. When pulling folks over for traffic violations, officers should be required to pull-off onto side streets or parking lots. Traffic hazards are created when cars are stopped on main thoroughfares. 2. There should be zero tolerance for bikes, blades and boards downtown! Not only have I had the wits scared out of me, but I've seen numerous near-accidents between theses 'conveyances' and the disabled and/or elderly. Ticket and fine heavily. 3. Something .must be done about the illegally parked beer trucks. I've never seen one get a ticket What gives? The trucks create a hazard for other drivers and are a nuisance. If I can't park in the middle of the road why should they be able to? 4. Police officers should have more training in effectively dealing with the public. They are too quick in situations that clearly call for less aggressive tactics--this must be addressed. 5. Page 62 Better lighting should be installed in and around downtown. Women still feel unsafe when out at night, not enough police on beat. 6. Build a place for our teenagers to go where they can get off the streets and stop intimidating older people." (468) "I think they do a fine job. It is good to see them involved in the schools and other community events. They seem to be approachable, and they take their jobs seriously. The Shaw event was a terrible accident, and it has been important that we pause and reflect on police policies, etc. The event, however, does not change my opinion of the general quality of the police department or the professional character of its officers. As far as improvement, my biggest concern/annoyance as a Iowa City resident has been regarding 'scam' artists. I've bee approached both at my home and in the ped mall and have been treated quite rudely when I stated I was not interested. Summer seems to be a big time for this kind of problem. I don't know what we, as a community, can do to lesson this problem--it's just a concern!" (4[72) "Keep up the good work! Your are paid to help and protect us and you do! Nobody is perfect, but your department does much better than most. The protesters should question where they would be without you. Their jobs don't require them to risk their life. I'd back your decisions 100%." (480) "First of all, this questionnaire is not well-designed. I have had 4 contacts with the ICPD in 1997 and you seem only to care about the last one. Why? Have things changed? Don't you think the other events influence my impressions? The ratings system you use seems to imply that all contacts with the police are equivalent. I can assure you that they are not. The ICPD takes a much different approach in certain situations and when dealing with certain people. Laws are not uniformly enforced. There is an incredible bias toward the arresting, detaining, and harassing of people under 30! There is are other noticeable differences in the treatment of minorities and the elderly. Certain crimes (drunk driving, noise violations) get top priority, while other serious offenses (domestic violence, child abuse) go ignored. Young people are treated with incredible lack of respect! They are the economic lifeblood of Johnson County; yet the ICPD treats them as a cash cow. Despite their collective economic power, each individual possesses few resources. Few will stand up to an officer that abuses her/his power; even fewer will ever see justice be done. Don't get me wrong; I'm sure that the majority of the actions of the ICPD are noble. But a majority is not good enough! It only takes 1-2 abuses of power to alienate the population. We cannot settle for a police force that does a good job 80% of the time. Our civil liberties are at stake if we accept less than 100% perfection. With power comes responsibility. We are charged with making the ICPD responsible. Our rights depend upon it." (482) "Simply keep up the good work by getting out the patrol car (makes you more approachable). ICPD are excellent at approaching and assuming the best-rather than assuming you're potentially doing something wrong. As a minority I have never felt singled out in Iowa City by the police. What about have police Page 63 -. on bikes downtown at night? That would increase safety or at least the feeling of it. Could graduate social work/psych students ride along on domestic abuse cases for credit? Just an idea." (489) "Members of this community have suggested several creative ways to improve the ICPD including additional training in how to subdue people in a non- violent way. However, the biggest change needed is an attitudinal change. We need a different value system in place among administrators, elected officials, etc. The individual police officers may be genuine in their efforts to mediate and form peaceful solutions but the example has to be set at the top. My impressions have been formed in many ways but my sense of alarm was heightened by two instances. One being, of course, the needless shooting of Eric Shaw. In my opinion, all of his civil rights were violated and the police officers acted in an inhumane way. My second experience, serving on a jury in Johnson County, reinforced my notion that our community has drifted in the wrong direction in terms of law enforcement. I consider myself a law abiding citizen and, in principle, I generally support the work of law officers, especially as they aid us in emergency situations. However, during my jury service, I was terribly offended by the overzealous behavior on the part of officers and their willingness to use exaggerated language and biases when discussing .either the perpetrator or the victim of the crime. Young and enthusiastic officers want do a good job, but who has indoctrinated them to believe that they are superior to the rest of us? The objectivity in the case .seemed to be lost and I felt manipulated by a legal system that did not reflect my core values about individual civil rights, intellectual freedom, or peaceful resolution of conflict'. In my opinion, the police in Iowa City acted improperly in exercising their authority, often displaying arrogance and insensitivity. In other word, I fear them rather than look at them as noble public servants. They seem almost too eager to harass certain segments of our society more than others. As a well- seasoned bureaucrat, I believe this happens when the people in charge are ineffective in their jobs. Thank you for attempting to evaluate the ICPD by contacting a broad spectrum of the community." (495) "I live near the football stadium (Kinnick) and would like to see the police bust more people for open containers and public intoxication. Melrose and Myrtle and the surrounding areas are swarming with underaged, drunken, loud, and violent people during football games. I have rarely seen police patrol the formerly mentioned areas, much less arrest any of the beer-carrying fans. I see police often when I go to bars, and I see them at every event featuring popular entertainers. These places and events contain far less people than Kinnick stadium, and yet the police seem to exercise tighter control on the downtown area and concerts than on the alcohol-swilling thousands walking and driving(l) drunk with open containers all over the west side of Iowa City! I believe alcohol abuse is the largest problem facing Iowa City, and that the football games at Kinnick and the lack of police enforcement at those games perpetuate the problem. I also feel less safe dealing with police officers since Page 64 the shooting death of Eric Shaw and the Iowa City Police Department's defense and support of the murdering officer's actions." (498) "Despite recent concerns, the ICPD overall do a good job. Maintain neighborhood presence; more bicycle and foot patrols. Is this an outrageous suggestion (I come from the UK) but must they always be armed?" (502) "1. 'sexism sexist' sweet smelling -- pretty faces Don't always tell the truth. 2. Long time grudges." (504) "1. Officer [name] has lost touch with the reasons I, as a taxpayer, employ him. He communicates as if people are scum and is overly aggressive in dea.ling with people. He could improve by taking on more office duties that do not require him to deal with the public. 2. The entire police department needs to realize that this is a very educated town and we, the citizens, need to be shown respect and compassion. If the police department wants to improve its image in the publics eyes, they need to get more involved in helping people. An example, if a citizen is downtown after the bars have closed' and is slightly intoxicated, why not offer the person a ride home. Or better yet, to improve the departments image, have an on-duty officer bus people home from the bars for free. This is the same concept as the drunk bus that the city does. If the department did this, you would get free media coverage from all over, which would begin letting go of the Eric Shaw shooting stigma. The people of Iowa City are a community of achievers, you as the police should protect and serve instead of catching people screwing up and punishing them for it. The department needs to communicate with the public by letting us know what your mission and goals are. The television is the best form of communication for you to touch more citizens." (509) "Be more receptive to the idea that they can't be everywhere, and citizens need to be able to defend themselves in cases of real threat. I feel very safe in my neighborhood, but not due to actions or presence of the police. They make me nervous. I feel safe because of automatic lights, good locks, ultrasonic alarms, and armed neighbors who pay attention to 'strangers' on the street, and cars that haven't been seen regularly parked in the street." (517) "I feel it is time for the ICPD to start serving the 'whole' community--not just a select few. Seems that they also are so involved with the U of I that they really don't have time to take care of the rest of us. When are they going to start 'cracking' down on the real problems of today? The drugs!! They concentrate on underage drinkers-which is a big problem. But, what will really mess up the young people?! These kids aren't learning to drink in the streets-they learned that at home. But the drugs-that's a problem. Also, why does it seem that when a kid does get in trouble, they really concentrate on 'nailing' that kid from everything. Get real and get today's problems fixed. Stop being biased and do their job. The Eric Shaw deal has really been abused. Get on with life and let him rest in peace. Those involved have to live with their mistakes the rest of their lives-leave it be!" (534) Page 65 "Get a people to people program that you can explain in basic facts and can/will back up!" (535) "Response time - faster." (536) "Wait to hear both sides of story before reacting in such unprofessional matter. Listen to what I have to say then make a statement. Even though it was quite obvious his mind was made up before I was given a chance to talk. It's hard to respect an unprofessional officer." (538) "Not knowing policies or procedures, I feel they sometimes don't ask enough questions about an incident prior to arresting or detaining an individual. After speaking with friends, the impression is that the ICPD look to arrest/detain everyone involved in an incident then ask questions. Maybe this is standard procedure nationwide, but people don't know that. Doing a better job of communicating police policies would be helpful to the entire community. Overall I feel that the police do a good job in Iowa City, especially considering the College students. The downtown is a tough place to handle and without the help of the University, I can't fault the police." (539) "Spend a little more time worrying about rape cases than improper turns at 2:00 AM. Stop patrolling the bars at the bars at 1:30 and start worrying about people patrolling the streets at night. Be a little more courteous to people with which they come in contact. Everyone is a little uptight about the Eric Shaw incident. Although tragic, I feel that the police are increasing the number of misdemeanor and 'serious' misdemeanor arrests, possibly to look better to the public. Stop playing the cat and mouse game and start protecting and serving the public in a matter which would actually protect against thieves and rapists instead of people that roll a stop sign at 4:00 AM with no one in sight." (544) "After watching with horror the unfolding of the Shaw case, I believe the ICPD would do well to observe the Madison, Wisc Police Dept which handles a large~ college town crowd with much better skills--(I am from Madison)." (545) "Get rid of Winkelhake or make him change his. approach. I agree with those who're publicly opined that his attitude problems (calloushess, lack of caution) have trickled down to the entire dept. I also think we should instare a police mandating leave after any incident in which the officer draws a gun." (547) "The local police department needs to be run by the community not by the establishment itself. Thank you." (549) [Note: The next two comments are very long.] "My experience and public observation of the Iowa City Police is not a positive one. I have seen ICPD officers hiding during the day at local businesses where they routinely stop every day. Some have been reported because they themselves are public nuisances not a trusting law enforcement officer doing their job for the public who pays them. Also I know for a fact that some officers are given unmarked vehicles for their work but however they are using them for personal uses and driving Page 66 them everywhere and all the time, hauling personal items in them, traveling out of the area on personal time etc., and of course they are filling these vehicles up on the city gas pump. I think this is tax payers money being spent very wrongfully, I sure would like to have a city vehicle given to me, where I can gap, up anytime I want, and drive it everywhere, where I don't have to pay for my own gas or put mileage on my own personal vehicle, This should be looked into. If they are given a personal city vehicle then they should have to pick it up every morning when they come to work and drop it off when they are done, either that or keep tabs on their mileage- and how much gas is being put into these vehicles, We taxpayers are paying for this!! Also most of them are given a pager and cellular phone, and I know for a fact that a lot of these calls over the cellular are personal and not work related, but again we the taxpayers are paying for this, I think who ever is in charge of them need to supervisor them a little more and periodically check the phone records, etc. It's my understanding through the grape vine that there is a female officer who can barely qualify on the range, that she cannot pull the trigger on her weapon, how did she get on the force, do you actually think the citizens of Iowa City would want her protecting them, I don't think so, if she couldn't make the grade then she never should of been accepted, but of course she is a female so probably afraid of discrimination. The Chief of Police is too busy promoting brown noses than putting more experience officers and dedicated older officers with much more experience and with many years on the force. I understand that the City is receiving a grant for traffic unit, and that is fine, but I have noticed the IC Police out on Interstate 80 running radar, 3-4 nights in a row stopping female drivers. Now come on, don't we have enough streets in the town of Iowa City to patrol and run radar, this is totally ridiculous We have numerous thorough fares in town, such as Scott Blvd., Governor, Dodge, First Avenue, Muscatine, etc. to run radar there, the interstate should be left up to the State Patrol, let them do their job, be more concerned with the streets right in town. Also I believe the Chief should get out more with his officers, hell he didn't even go to the fatal shooting months ago, that doesn't say much for him.. Hell, Sheriff Carpenter is out with his men all the time, if there is a drowning he is in the boat with his employees working, accidents, etc., Now that is what I call a leader, Chief Winklehake didn't even know how many rounds are in their weapons they carry, I-Ie needs to go, or make a 180 degree turn around and start getting more involved, with his officers and not be so concerned with degrees in college etc., get off his butt and out in the public and ride with some of his officers once and awhile, be more concerned and be a leader!I" [Note: new Author] "I may not have had contact with the Iowa City police during the past year; however, I have had contact with them over the years and my feeling Page 67 _ afterward has always been positive. I feel that the opinion a person has about the police has a definite relationship to whether or not the person is a law abiding citizen. Anyone I have beard "bashing" the police has always been someone who did something against the law and got caught- Below are 3 occasions I had contact with the police and my reaction to them. 1. Eleven years ago, when my granddaughter was about 7 months old, I looked my car keys in my car with t e baby inside in her car seat. I was in such a panic that I couldn't find my spare keys so someone called the police and the officer that responded couldn't have been nicer. He immediately calmed me by telling me that the baby was doing just fine in her car seat and he had called a locksmith, He stayed with us through the whole episode and is 'presence made me feel so much better, 2. A number of years ago I locked my whole purse in my GMC Jimmy, It was about 20 below zero outside and, o£ course, the door lock on the Jimmy was such that it was impossible to open without a key I called the police, and the officer who responded must have spent at least 45 minutes trying his best to get the door open. I don't think the police do this sort of thing any ore (I can see why!) I certainly appreciated it. 3. Within the last two years, one night I heard a noise in my bedroom and when I turned on the light, there was a bat flying around the room. I cannot deal with this sort of thing and I just did not know what to do so ! called the police. Someone came in a very short time and here again, the officer couldn't have been nicer. He, very easily captured the bat and boy, was I happy! 4. Also within the last two years, I was stopped downtown by a officer because he noticed that the license on my mini-van had expired. He was very nice and I was totally embarrassed because I hadn't bad the van very long and I had thought that the place I purchased it from had taken care of the license. This time, under the circumstances, I really thought ! should have been given a warning with perhaps a few days to take care of the problem because I never would have done this purposely and it ended up costing me quite a bit of. money. ! was born and grew up in Iowa City only half-a-block from the old police station. Fifty years ago, we didn't need baseball-type cards to get to know policemen, My friends and I were forever taking stray dogs to the police station (we felt it was our duty). I found out years later that the officer on duty would wait until we were out of sight and then would turn the animal out the back door so it could go back home. This, of course, was before we had stringent leash laws. I will always be grateful that ! was allowed to be a child during that time rather than now when there are so many fears to spoil someone's childhood. The Eric Shaw case is a tragedy, I have sons his age and I know how I would feel if he had been one o~ mine- However, I feel the same about Mr. Gillaspie, perhaps even worse, because he will be living with this for the rest of his life. I Page 68 knew from the moment I heard about it that it was a terrible accident (a happening that was not expected or intended), I feel the Shaws deserved the compensation they received from the city, but I also feel they should now let it rest- I believe that Pat White made the right decision and that should have been the end. It isn't easy to be in law enforcement at this time in these United States whether it be in Los Angeles or Iowa City and there are those of us who know that. Although I haven't had any contact with the police lately, I have the feeling that you are handling the situation well. Throughout this ordeal it will be remembered that even though you have been receiving much flack, rather than giving it back, you stood straight and just tried to do your job even better. That is what will count in the end." Page 69 _. [The following two long comments (2 typed pages each) were reproduced with poor resolution and are included as is:] Over the years in Iowa City, t have had four experiences with the Iowa C~ty Police Department, and thrce of them have awful. The firm'was several years ago. Our carha~t a I~ablem'u~at the mechanic~ c-vutd'noVfigam 9ut. We had taker~ k ~ to several different shops, for a total of five times. The problem was that the car winfid' simply stop. It usually happc, necVas th~ ear starmct'ottr after stopping at a sto'p sign or light. After we had taken it ~n five times and paid $700 to corrupt mechanics, who told us they .bud fixerr'the problem, it smpl~d-agaiwo~ ~ ~ beknv the Nursirg Scbacff.'t'mk in the English/Philosophy Building, and HAD NO CHOICE but to leave my car and go to my office to call for a~tsistattce. I called'my:hustm~;"who has'our AAA m'ct, and he e'al~tt a towmink. ~md went immediateb' to meet the truck at my stalled car. When he arrived, an Iowa City Policeman was also there. Was he diregkgg tr'atY~ a~uua~d my' .ca~. Did~'h~ adg ff we he helpful? The answer to all the above questions is no. What he was doing was writing me a ticket for parrdug in the street: lqow;, ~ar~'a'tim~ w~arrlr ~assistsnee enforcement agency, trod their representattve~ far ~om being helpful, is'per, all .~lg me. So, I was vlcdmlzecl by my car, by eormptm~dmtdg~,"argt ra .~ly; th~'low~u[ blow, byfl~erlm~ttrwh~ltke to promote themselves as helping the public, being written a ticket by a policeman. Amoth~r'tin~; my'c~ar mn ourr~tgawcrrr'Dubuqu~'~:' Agog; } ~ff the ~~ea~'mrk m ca~ my h~b~d. He eme iredlately ~th a c~ of ga. The Iowa Ci~ Police ~ved at the ~e ~ m he did, ~d rath~ t~ l~g ~ ~ ~e ~'~ g~ and ~g ~e' e~ to a p~ ~oh ~ey ~de ~ PUSH ~e ~ up ~e..Dub~ue Street H~ ~g a left tm ~ ~e much more dmgerom ~ k would ~ve be~ ~he had merely ~ed the ~ ~ g~ md &iven ' ~ up the ~. The most recent experience time was this past-FHday~ when my purse was stolen tttom my vaq in I-Iiekory I-till park. I was treated with such indifference that ~t prompted me to write a piece, which I am enclosing, and which I am aim sending rc~ th~ Iowa City Press Citizen, I am furious at the callous and rude way in which I was trca~ed by the I~PD. I give them lowest rating possible. Now that I think about it; I ~vlsh'I'hact put ze~g'h~eart'o£'one$ on'ttre fo-rrrr.' They act llke they are gods and we, the citizenvy~ are their enem(es. They operate under a aiWerent set ofml~s f~om the rest of us. If it hart 1Seen me wI5o wallk'~' facto Eiq~ ShaW'~ l~usine.q'~ and"~ot Bjm to death, I would be in jail right now. But since Jeffrey Gillaspic was a polieemm~ he can do k with impunk'y. Why is that? I think the police system in tl~ ~wn' (auct,'mally,. irr th~'wtrol~'eomm'y) ~ottkl be dkqmm-led from the top down. Personatly~ I think that policemen should be electcot to two year telTn~. Iffiloy act wrongly during those two yearg,'the 'cutlzcms"~d~b~ abte'rcr vote'thetrr ourof'office';'(Ttley are called officers, aren't they.*) The argument that might be made is that this is subject of mrmptiv~. Bur't ask you, is it'anyn~r~ subject cr~cvrruptlol~ th~ the syst-em-~a~ now in place? One whleh protects a rmm who had committed cold-blooded, unprovoked murder7 As for writing speeding tickets,' the' police ereate dangms situations wnan they are'doin,glt: Page 70 They block up traffic, and people have to dr/ve on the wrong side of the road, in the face of onto ming trai~c. Which' creates a more da~gerou~ si~at/o~./r ~ersorr.dr/ving over thor speect or someone blocking up the roadway? We all know ~hat tha answer is block/ng up the roadway, bur pc'l/co' do-this s daily bas'=, sm~'/~'the/r'l~owtedge tha~ ~ ~ne eau ohs/ledge'them. As for the/r DAKE prograrn~ have you even looked at it? I have, and it teaches discrimination. My child'is in the s/xth grade and'r got'a look a.~'ttmir. workb~ok: They have hypothetic~s/tu~iqns and the children are supposed to suggest ways theF would act in certain situations. In one o£hhe situa6ons, a chlttris at a party at which'he see~ a j~'son witiz (gasp)' tattoos. 'This'gooch, is described as "different." They actually used that word in the text. What is this doing? I'll tell you, it is teac 'hing our children to int~leran~'of"fi/fference? Th~trth~ kind of education tiao' l~Iiee in this country are teaching our children. Not content to be themselves intolerant of those who are d/fferenr from themselves, the'police a~e'~ ~ cl~rr intulerance, as we~ I~tlai~.lly what ~w~. Want7 So.m.e__c .hil. ~dr~m...cam see, .thro.u. §h this tran~. p..a~, ..'_t~.. u..e 9f. lies~_and it. calls into ' ~estion everything in the DARE'h~dIx~k: lfthwa~ .tyirig s~ut'peop~wittr ua~,,~-; ~rpe0ple who are different from ourselves being different~ might they not be wrong about taking drugs. ' Those chit~en who are not itrcelligerrc'et~oug~ to: queati~ fi~'vattre~'of the'palic~ wilt aecepr ~.eir teaching, and become suspicious of anyone different; children i~telligent enough to figure out that the pohce are wrong in their condenmatio~'~'differeiree, will, dour'their The adage is that power corrupts and that absolute power corrupts absolutely. No one in our community has'more power th~rr the I have always told my children, "The police try to promote themselves as defenders of citizens, but it' hasn't worked out that way for me. Wla~ a cop does sornefning nice for me, rll"leryou know." I have had'cause to let ~em' know. (490) Page 71 ~ InH!~t a f]rst-h.~nd !0ok. at t. he. efficiency of the Iowa City police force a few weeks ago. I went to walk at Hickory · p.a_ rK. an.: mamvenen. tl.y lef%ttre door of'my van unrOcRed'wlth'my purse.inside:White ['was out'enjoying UFO, my purse was S£olen, t'reti~m. ocr ~:o. lbs.office*and c~,1Iecr ttre police. I-was t~tlTat;,*slnce thl~involved burglary, rwourd"trav~ to com, e mano ma~,e a persona~ report, They made it seem important, Going in was a hassle, but I can' u.na. ers .f~nd'~'..tll~.. need. to take repo .r~off~lonies in person. Heft-work early, a['2; anct went'tcrth~rl~ice station. I wai~ea in me waiting room for half an hour. Dudng this time, several other people came in and were a,,r_s?...wa,,~ng. hi ~ watt!.n.g room. Sudd=ni~ a-woman'can~e k,u~ki,~ ortho glass 'pa~[i~io~-iha[ separated, the ?spa?~er ~.m.m me wa~!.n.~ room. of ~ourse, everyone in the waiting room lookoct up, thinking it was for ' ,a,e~n. 'mo~..; ir..was y.ety elmoyl~'h~.m the woman,",~,~o=-she-wa~speaking thlough I.l~e giass-parUtio~ and zmaause me (~lspatcner was tinKing to someone else right beside us. After this rude summons, she pointed.at me, "Is that your car out front'Y' i~ wasn't my car. F~emembet, I' cttive ~van. Anct'!'wasnft-pafifed-oat-fc,ont. ',~.e. you." .ffi. e.pema. n,,reporting a v. a .ncmllmrr. ar, .i~ I=litt patch. Wrong-On air three- COmTe.' Not a'Car..~ot at&t ?rant. NOt vanea~mm. At least she got the Hmkory Hill Hght, so that I r~ould figure out that I was indeed the person she warned.. "No, I'm reporting a BURGLARY at Hickory Hill." Well', sh'e satd~ go out and get tlTe'regf~,~,a[~u, oat'of'yocn'-car (not'vany ancrwarc, ATr'offiC,~=- w;;; ,'a,=~l. yoU. at your car and take the report. we0W,t .h.a? parKoct on .ffis ,sir .eet'acrossr from New,..Pfoneer;. 'How' wa~ [he offmet tu-b ~ow tl~is? t thought rrmybe .~wo~u?? ~n. ow e~n0u~.h t,o' ~oo~ 9r0und. fora, van ~i~e mine. So, I dutifully went out to get my registration antl ~.~.?~y ~_y. ~v.a._n.~.rwalte~ ten minute., ..k37owing'atrttre-whl;~ [ha[;[h~..of[r~r'wouk:rberoui. ~u,a. SO;, ~.went ,~,uu,,u m~ ~ul,~fn~, ang sure enough, mere was tl~e officer wai~ing in front 01~ the van that i had told the woman was not rr~ne.. and have a look around." ' Ne~w. ,'].h.~waswhat I. ex. pect .~ te'hapPe~..'We ?,=~ff d~re-eut-i~a-petmeca~ and-leel~ let'{he pumc,,am~i.hing ,~t ~s~ P~,.a"n,~.e°~woeu~c~l~,-es as to the identity of the crook or whereabouts of my purse and it's contents. Then the officer said, ~Well, if yo~r going to'do it, I don't have to." P=. , .~..~ ap.!par~,[,y no~ Importan£ enough ~or me alice ~o visit the scene of ........................ P . , the ~nme. At 3 pm I left the F~-=e-~am~rr~ go [o me pain to-mole fee my-purs~an~sH~es. bndi.d'.t find my purse. in. the. tra~. cans. I wanted to look around longer, but I had a 4:30 appointment, and had calling card, going to banks to open new~checkm:;"~ am:ou" .....~nts and ~ose old o~es, to co ult wit"'~ ' "~ ban""' ~ .... aa w~,. as m.y house Keys, also took tlme otl' work to go home, to make sure no one steals all of Our stzm-. w~-tam amour ~aving inTh~r nl'~.ht'at'7..:30, ~ police .~.afiorrculled and tofd'n'p]"hu=ba,,d Umt my purse hu~ b,;~-eil round a,~J'mme~ act,~ !~ w~.s. tu .re.e= in at 3 o'.c4ock. Remember, ! was AT the police station at 3 o'clook, They tied just gotten arouac~to-cn3[ng me papenvorK. I~ e, we were mm ma~ they can't' tell US, tile3rd'0n ~ wdnt'tcr'diSturb the' contents in' ca~e an~o[~,a wants to take Page 72 fingerprints. So we still don't know if my keys and cheed(s are them. They did say that they saw credit cards. But we have severat, and didn~ l~now Irthe~ were a, there,' end-if'so, wl~iclT ones. So I changed my plans for Saturday morning. As a precaution, on saturday morning I'phoned to make sure they were expecting me. It's a ~1ood [hrn~ I did', or I' w~ur~ have ,wa, slec~ a trip tb tl~.e_pollCe sta_.ti.on..Th~_offi..~hhr with whom we had spoken on Friday night had said that he wou,~ come on duty at/am on =atumay. ~ut.! e woman that [ spoke to on Saturday sa~d that he had left7, ancrslle s'so ~.~, b~l: my' pu_r~. i~sg't ttlere:.'rlf-I~.a.ve. to come in on Monday to get the purse. When I protested hat I was told to come in on ~atu ay and that i"na~ rearranged my sched'dre to come [rt that.'momt~g~ she:.saHil~. agreed to rook.for th~.~ae. After t'. phone, she returned to say that it's probably locked up (like someone at the police station might steed it?) [hat' t i?.Arr coo ~a in on Monday; anti' fiTat~ I'~[elg .you~,~,e ;,h;~;~. ~f t w~;~-b~.u~ue and rm~ar~.ttle woman on theH~honewas tcx me, I.~a~ulct lose. my job. . · ' Dent get me w~ong_ Fro. grad. my'ptlrse was ~tL~tct-and. t~mec~ ~ ([nca'Ee, n~t~,. ~t~ absolutely no ~ from the police). But why did they ask me to come in on Saturday morning, making me ohange my.plans,' and then not bott'~er tb. rd~w. up.'t'~.e t[qey.~a:~dl~'[tot:di?~rt:[tt~e'conten~"t~.'l~"'-'~'~.dici.n't k.n... were them. Should we change the locks? Now we can t make use of the we~... end.tim.e. to ~o mat !f it is, neceasaiy..W...?, woutd.' hav. E to Jeav. e trier huu,~ 'O~L Mcr~c~a~:.moL, eJn~ ..st~ (toLk~c~ [~.somanne~..~:g~t[~.l~ .. . come while we ragone and take all our stuff. Am all ~e cm~tit car~s mere? Can I.take.tne watch off my credit '"" ca'rds and eh~ 'I~'T~ ~vT~re-goihg tot I:my ~111ber t'~'b"~illcl'a beel,uu~u-~tt~otm'chftdrerf'tt~ weekend;-, burOow we. cat~t. do. that.- catt'.f,.wdte.~ ~ can'tuse cteditc, a]:cis. ' C~e tlli!~g. is ce~ain: pomonnerat:'lb"PEr~uLd,.'t gi.w;a'ctalTm-. ~'pr 'edJc, ame,t in?M~M~' .tl~..h~:~ plaoad me. Is this how they get their jollies? By stringing a~ong people ~il~e me? By maKi.n.g me ~l. ance [o their tuneT My !ltd. on F[tda.y,. ~L aL. tC~Ml::lr[da~. ~ b. ee~ .~'-~. ' . _What-peop~atrtl~, ~ statJ:.o~.~; fi~e ol;~O do. I had to take time off on Friday to report the burglary, and to look for my purse, and I had to take ~me Monday m.oming re go to ~ 'poEce $tafiurrto-pick"~p'my purse.' l-b-uuld,'t go to work-in'~iny case ~ my keyswere. ~n my. puma. 8tmeL At different times on the weekend both my husband and myself wanted togo look at the place Where the' purse was fo[m~to. see ~f .'~r..ca~...Id-f'F~. ~ (Of-course. we dktr~.k,~ ..... . _ k!ng police won't tell us.) We were in Tot another surpnse. 1203 Cedar Street is an adcJress that croe~n.~ exist iowa City, [ even wenrtmthe-library tO I~01( i~ the city cline, Lucy ~-nTak~scn'e"ofth~, There i~,a-~eoar $'tt'eet that runs by Hickory Hill park, and we both Io.oked them,with no luck. " Ott ~onday mom[r~g t Wentto t/~ poh'ce' staiiu. m'ptc~blrthe-pms~.' The-firs[.thin~j I ,,uLiu~d .w,a.that tl.~m was no dust on the purse. It appears that, after all, theydid not dust for fingerprints. (Someth!ng, ~ncldentally, my seven year ol~s0n did'on FTidaT'ni~ht wheR-kget-.homu:.Sadty;', I'didtl'[ allow him to t~se m.e ua~.u2~,~o' record his findings. I thought the police were doing that.) In fact, I h. _a!(..e no evidenee that the ICrV~,. r~ity ~'o~i~e did anything at air to's. ol~e t~s-I:n~afar~. T ._11ey-did-aut'go to I lickory'.Hift-to-ka~k'. .~'ero~er evidence; they did not get a de~ription of the purse; they did not dust the door nandie ot my van'for . fingerprints; and'evltlently tlley did-not'dust-the-pu,~e or it's conienLs fu, fingerprint. Maybe they'_ ~ of these ~inl~s, but if they did, they apparently did not thnk it worthwhile to tell me, the victim of'the cdme Ah they did was Dm~er the tatum of'rn~pu~ae;-.a~ a~ris~pail~[ully obvious, itwould'lTa~e-I:~een'l~Lt .~' ir they .t, md not been involved at all. If the person who hagglund my purse had called me rather than going [o the police, r woutd have had' my purse back -al. 4'prmemF. !~J~.~ L--,Aea4 of 9 -,,m on'M~ay. And my keys are NOT them. So, the burglar could wel Ihave been at my house whi!e the. police am giving me my purse ba~k;, ml:f~ng me ~ hi ~aui., he/Sl~rCo~ild h-ave o3a~'i. Lo'nTy-house a[ an~ ti,tle dmiT~the weekend. I phoned my husband, who took yet another day away from the office to be at the house, and to change the'looks. Se the-end result ~s- .fi~t I'vc cxpondod a lot ef my..timc and mental anguish-beeause-ta~ef~eme~_L:~.. nt . persef~doW~care4mw they tmaf~ p~ople: As4ar- as..1~... _en~,~a~_.,. _~e-_ _¥L~__ ~pem~.~avo eerie · ~ne as .much of a disservice as the thief - e~e.r~ali,-the :t.F-gef only.took ~2C~ ,qnd.had m~-pl. lr~ .rot ~ . minutes at the mosL The police have taken hours of my time, made my life uncertain for three days, and beel~m~c {rite theqdargain. In fact, the-polio, e-have appereft~t~~.~ bett~.tt~en they-ttave treated me. They have apparerttly done nothing to t~y to apprehend him/her, while at the same ~me treating rne~?if-I w~.~c the enemy: It i~ju= ',",[~ sea oFhigh-handcdncss, agaif~t-whi~[Tolle-~so-powc,,¢.~r..~.a.t. makes people like me JUStifiably antagonistic..to law enforcement personnel when their actions am call '~d rate Page 73 ~ APPENDIX Community Satisfaction Survey® Please take a minute to fill out this anonymous survey about the Iowa City Police DepartmentI and how it serves you and others. Community feedback will help improve the quality of service. We will give the survey results to the City, Police Department, and they will be made public. · If you have had direct contact with the Iowa City Police in the last year, please base your ratings on the most recent contact. · If you have not had direct contact with the Iowa City Police in the last year, please give us your general impression. Please rate the Iowa City Police on the following areas: Very Good = 5 Good = 4 Neutral = 3 (1) Concern (2) Helpfulness (?) (3) Confidence building (8) (4) Fairness (9) (5) Solving the Problem (10) Please circle one answer to each question (11) How safe do you feel in your neighborhood? Very Safe Safe 1 2 Poor = 2 Very Poor = 1 Professional conduct Quality Of service Putting you at ease Response time Friendliness (12) How safe do you feel in Iowa City? (17) Somewhat Safe Not very Safe Not Safe at all 3 4 5 Very Safe Safe Somewhat Safe Not very Safe Not Safe at all 1 2 3 4 5 (13) Are you 1. Male 2. Female (14) Your age i~ 1. Under 17 2. 18-20 3. 21-24 4. 25-39 5. 40 or older (15) Do you own your home or rent? 1. Own 2. Rent (16) How many contacts have you had with the Iowa City Police this year? None One Two Three or more 0 1 2 3 If yon had a contact with the Iowa City Police, what was the nature of the last contact? 1. [ reported an incident 6. I was arrested 2. I was the victim of a crime 7. I got a citation 3. I witnessed an incident 8. I was contacted about a problem 4. I had a motor vehicle accident 9. Other reason: 5. I was requesting information [Please see the other side] Page 74 18: Please tell us how the Iowa City Police could improve in the space below: Thank You Page 75 _ REMINDER POSTCARD Arndt Research Community Police Survey 221 E Market St #287 Iowa City Iowa 52245 Last week we sent you a one-page questionnaire asking what you think about Iowa City Police services. If you have already returned your survey--thank you very much. Your anonymous reply will make the results represent your community's opinion. If you have not sent your survey--please take one minute to fill it out and send it back. Your responses are very important. If you need another copy, please call 338-7335 and leave a message with your name and address. We will promptly send you another survey. Page 76