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2003-10-30 Info Packet
CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY October 30, 2003 www.icgov.org I M,SCE''^.EOUS ,TEMS I IP1 City Council Meeting Schedule and Work Session Agendas IP2 Minutes: October 15 Joint Meeting - JC Board of Supervisors, Cities of Iowa City, Coralville and North Liberty, lC Community School Board IP3 Article [DM Register]: More Cuts Called 'Devastating' - Proposal Would Slash Millions to Cities, Counties [Atkins] IP4 Article [MidAmerican Energy Newsletter]: Instruments of Change: The Iowa City Story [Atkins] IP5 Letter from Anissa Williams (JCCOG Traffic Engineering Planner) to Lexington Avenue Residents between Park Road and River Street: Lexington Avenue Traffic Barricade IP6 Iowa City Human Rights Commission 2003-2004 Student Award Information IP7 Article [The Village Voice]: Bush Accused by Lords of the Bar [Pfab] IP8 Minutes: October 16 City Steps Public Meeting IP9 Agenda: November 4 City Council Economic Development Committee I PRELIMINARY/DRAFT MINUTES I IP10 Housing and Community Development Commission: October 16 IPll Iowa City Human Rights Commission: September 23 Recommendation: Approve revisions in Title 2 of the Iowa City Municipal Code IP12 Planning and Zoning Commission: October 16 City Council Meeting Schedule and Work Session Agendas October 30, 2003 (~ITY OF IOWA C~ITY www.icgov.org TENTATIVE FUTURE MEETINGS AND AGENDAS · MONDAY, NOVEMBER 10 Emma J. Harvat Hall TBA Special Council Work Session 7:00p Special Formal Council Meeting · TUESDAY, NOVEMBER 11 Emma J. Harvat Hall Veterans' Day Holiday - City Offices Closed · MONDAY, NOVEMBER 17 Emma J. Harvat Hall 6:30p Special Council Work Session Municipal Electric Utility [Latham and Associates] · MONDAY, NOVEMBER 24 Emma J. Ha/vat Hall 6:30p Special Council Work Session · TUESDAY, NOVEMBER 25 Emma J. Harvat Hall 7:00p Special Formal Council Meeting · THURSDAY, NOVEMBER 27 Thanksgiving Day Holiday - City Offices Closed · FRIDAY, NOVEMBER28 Thanksgiving Day Holiday - City Offices Closed · MONDAY, DECEMBER 15 EmmaJ. HarvatHall 6:30p Council Work Session · TUESDAY, DECEMBER 16 EmmaJ. HarvatHall 7:00p Formal Council Meeting Meeting dates/times/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters Downtown Historic Preservation West Side Plan Private Sponsorship of Public Services No Smoking within 20' of City Building Entrances Joint Meeting Johnson County Board of Supervisors, City of Iowa City, City of Coralville Iowa City Community School Board, City of North Liberty North Liberty Community Center Wednesday, October 15, 2003 Mayor Mekota called the meeting to order at 4:00 p.m. Members present: Johnson County Supervisors: Neuzil, Hamey, Thompson, Stutsman, Lehman Iowa City School Board: Franker, Reece, Wallace, Left, City of Iowa City: Lehman, O'Donnell, Champion, Vanderhoef, Pfab City of Coralville: Herwig, Fausett, Schnake City of North Liberty: Bahl, Mekota, Dorst Housing Trust Fund of Johnson County. A brief overview of the Housing Trust Fund of Johnson County, Inc. was presented by Board member, Amy Correia. The corporation plans to generate funds from State and Federal grants and private contributions to capitalize a trust fund that will be a source of financing for both ne~v and existing affordable housing. The Housing Trust Fund coordinating board will use the funds generated by the trust to address the housing needs of low to moderate income persons in Johnson County. Removing Barriers to Learning - A Community Challenge. Lauren Reece reported that a group met last week to discuss removing barriers to learning and meeting the needs arising from the changing demographics in the community. Seven potential action areas were identified: · Provide on-site physical and mental health care · Access existing resources that enhance family-school partnerships · Develop assessments on new students to the district · Secure new sources of funding · Expand the use of community volunteers · Expand on collaboration and partnerships with community organizations & private business and industry · Provide staff training in understanding and addressing learning barriers A steering committee will be developed to further develop this action plan. Iowa City Community Schools Facilities Projects Update. Lane Plugge reported on the school facilities construction projects. The City and West High additions will be completed first to address critical needs at those schools. At West High, the three-story addition will house most of the 9th grade classes. Bids will be received shortly after the first of the year for the new elementary school that will be ready to open for the fall of 2005. Alternative energy soumes are being studied. The new elementary school will also include a preschool. The programming plan is complete for the alternative high school that will also open in the fall of 2005. The new junior high building will not be ready until the fall of 2006. The various elementary school additions are in the planning stage. The cities in the district are partnering ~vith the school on multipurpose areas, outdoor playing fields and expanded gymnasiums. Clair Mekota asked the School Board to include a new high school in the future facilities planning. Plugge reported that growth and needs are reviewed annually. 12th Avenue Improvements. Kelly Hayworth reported that Coralville has requested STIP funding for the $2.2 million project to bring 12th Avenue up to city standards, i.e., curb, gutter, sidewalks. He stated that the property to the east of 12th Avenue will be difficult to develop because of its topography and will likely stay in the County for a long time. Next Meeting. Johnson County will host the next meeting on January 21st at 4:00 p.m. Meeting was adjourned at 4:40 p.m. News DesMoinesRegJ I, Make us your h Search: , Subscribe to th ' Careers at the I ' Advertise with i Search fids-- Ind I*~(~1]' , Contact us · Home: News News · State Government 7-day indexes ~ ~ Crime/Courts ~ Education 'Environment More cuts called 'devastating' ' Fire & Rescue ' _Local Govt. IBU~ 011( '~ PeoolelPlacesNati°rl/~/V°rld Proposal would slash millions to cities, counties ~ Wa~r By LYNN OKAMOTO ~ Web Extra~ Register Staff Writer 10/23/2003 , E-mail ~ Obituaries An influential Iowa lawmaker is looking at cutting up to $162 million ~ Send a ~ Forums in state aid to cities and counties next year, a move some local leaders the edit~ said would be a crushing blow to local services. , Sports ~ Subset Rep. Bill Dix, chairman of the House Appropriations Committee, said ~ Communities this week that it may be time for the state to stop paying property tax credits to local governments. The state is spending $162 million this ~ Business year on tax credits for homesteads, elderly and disabled, agricultural land, livestock producers, and military service. The~r , Opinion ~ Life "I make no bones about it: We're looking at reductions in local ZJ0~ government's state aid," said the Shell Rock Republican. He said he will * Entertainment look at taking away property tax credits "altogether, across-the-board, or taking away a certain amount. No decisions have been made yet." * Marketplace Representatives of local governments said taxpayers would suffer. ~ Help "That's just unrealistic. You can't just do that. It would just be massive cuts at the local level," said John Easter, a lobbyist for the Iowa State Association of Counties. The idea comes less than two weeks after Gov. Tom Vilsack ordered a 2.5 percent immediate cut in state spending, and after lawmakers learned that the state will have $10 million less to spend next fiscal year. Cities and counties already took a $60 million hit in property tax credits this year, and $3.5 million last year. "It would be devastating," said Kent Harfst, assistant city manager and parks and recreation director for Webster City. He said the city would re-examine reducing its pool hours as a way to save money - a move that only lasted about a week this year because of the public outcry it created. http://desmoinesregister.com/news/stories/c4780934/22571832.html 10/23/03 DesMoinesRegister.com I News Page 2 of 3 "They pretty well took everything away from us the last round," said Des Moines City Councilwoman Christine Hensley, a candidate for mayor. "Obviously, we'd rather it didn't happen. At least we'd have more time to plan for it." No property tax increase Dix said under his proposal, which will be considered when the Legislature convenes Jan. 12, local governments would not be allowed to increase property taxes in reaction to the cuts. Lobbyists for Iowa's cities and counties said any budget cuts are painful and it's better that local governments know about them before certifying their budgets March 15. But they said the state cannot take away tax credits without affecting the taxpayer. "Those are huge dollars that's he's talking about," said Susan Judkins, a lobbyist for the Iowa League of Cities. "To think that local governments can just eat it somehow, I think warrants a lot of in-depth discussion." Des Moines City Manager Eric Anderson declined to speculate on the impact that additional state budget cuts would have on the city. Cuts made earlier this year resulted in city leaders increasing most parking tickets from $5 to $15, cutting power to 4,225 of its 23,000 streetlights, and laying off 33 people. "I think it's unrealistic to assume the state can totally withdraw its credit for taxes, and expect the taxes that the taxpayers pay to stay the same," Anderson said. "Life would be harder. Services would be more difficult to provide. The tax rate would be more difficult to maintain." Senate Minority Leader Michael Gronstal, a Council Bluffs Democrat, criticized the idea. "I find it incredible that after the last year of hitting on cities and counties, that that's their first reaction to tough budget difficulties - to go back and dump it on local property taxpayers," he said. Not his first choice Sen. Jeff Lamberti, an Ankeny Republican who is chairman of the Senate Appropriations Committee, said local governments are not his first choice for making more cuts. But Lamberti and Dix agree on another way to save money: They plan to ask the governor to reopen negotiations with state workers. They said Iowa cannot afford the $82.6 million increase in pay raises and benefits negotiated earlier this year. "There is simply no way in my mind that we're going to fund a salary package at $83 million," Lamberti said. "We need to get a handle on, or http://desmoinesregister.com/news/stories/c4780934/22571832.html 10/23/03 DesMoinesRegister.com I News Page 3 of 3 freeze in some way, those areas of the budget that keep having these built-in increases." Aides to Vilsack were unable to comment Wednesday on whether he would consider the idea. Lobbyists for Iowa's cities and counties said they would be more receptive to eliminating property tax credits if the credits were replaced with an income-tax exemption - something that was proposed earlier this year by the Public Strategies Group, a Minnesota consultant helping Iowa to streamline its government. Under that proposal, a person with a high income may not qualify for a homestead tax credit, while a lower-income person would. Easter said the exemption might soften the blow for taxpayers. It also could improve the relationship between the state and local governments, who are tired of not getting full funding for property tax credits, he said. "When the state doesn't fund it, it breeds kind of a mistrust," Easter said. "It tears at the partnership between the state and local governments. That's been a source of real struggle for the last decade. It causes bad feelings between the state and locals. It's time to try a different approach." l ej fi 2n ion ,~ Advortis Subscdt ' Hews I Sport~ I Business I Opinion I Life I Entertainment I Forums I ~ Cars I dgbs I Homes I Apartments I The RAGBRAI Store t Classifieds I Subscribe Copyright © 2003, The Des Moines Register. Use of this site signifies your agreement to the Terms of Service (updated 1/3/2003). http://desmoinesregister.com/news/stories/c4780934/22571832.html 10/23/03 Economic Development · , , · ' .... Economic Development N MidAmerican Overview MIDAMERICAN ENERGY ECONOMIC DEVELOPMENT About Us Service Area - ~ Contact Economic Development Building & Site Locater ~N THIS ISSg'[~ '~ IEDC Site Selection Standards Instruments of Change: The Iowa City Story quick News · Featured Sites The Iowa City area is a smart start for business and a great place for people. The area's skilled and talented workforce is a natural attraction businesses wanting to · Quick Facts expand into or enter the Iowa City market. ~ State Info Community Relations The area has a strong history of public-private partnerships in development projects. This year in the Iowa City metro area, the Iowa City Area Development Group Local Partners assisted with projects that surpassed $50.5 million in new investment. Site Selectors Businesses By the Numbers Three new facilities were completed-Owens-Illinois Plastic Products, Alpha of Iowa in Commercial Realtors Iowa City and Proctor & Gamble Distribution Center in West Branch. These projects Quick Tour represent 672,000 square feet of new manufacturing space. The three companies also expanded their facilities an additional 206,000 square feet. These new construction projects and plant expansions total more than 878,000 square feet of manufacturing space and bring more than 300 new jobs to the area. In addition, the Liberty Hedical and Commerce Center in North Liberty is undergoing approval for an $8 million project. When completed, this 53,000 square-foot facility will create up to 90 jobs in health care. Two Fortune 500 companies - GEICO Direct in CoralviUe and Moore Wallace in Iowa City - are planning a business expansion that will create more than 400 new jobs for the metro area. Also this year, two Iowa City Area Development Group investors - ACT, Inc. of Iowa City and Pearson Government Solutions in Coralville - completed major private-sector expansion projects that added 307,500 square feet to their physical plants. The $43 million investment added more than 230 new jobs to the economy. Strength in Numbers In the past 30 months Iowa City Area Development Group assisted 16 new projects and industry expansions fueling capital investment of $144 million and creating nearly 1,380 new jobs and 1.2 million square feet of manufacturing and office space. Last year Coralville, Iowa City and North Liberty issued private-sector construction permits totaling more than $21 million for 27 new commercial construction projects. Additionally, these cities issued :L56 commercial permits, totaling more than $8 million, to modi~ existing space. http://www.midamericanenergy,com/html/econdev6h.asp 10/23/03 Economic Development Page 2 of 3 A sample of company projects include: Alpha of Iowa, Iowa City; Bankers Advertising Company/Truart Color Graphics of Iowa City; Civco Medical Instruments of Kalona; GEICO Direct of Coralville; Integrated DNA Technologies of Coralville; Owens-Illinois of Iowa City; Marsh Advantage of Iowa City; and Plastic Products of West Branch. Rankings The 2003 Hilken Institute's "Best Places for Business and Careers"index ranks Iowa City first. The ranking reviews job and salary growth and high-tech output. Iowa City beat out 96 other small metropolitan cities to move up from a number two spot last year. According to the U.S.Census 2000 figures, USA Today (June 7, 2002) reported that the Iowa City Area is the third most educated metropolitan area in the country. Nen's Journal (May 2003) ranked Iowa City the sixth healthiest, safest and sexiest place to live in America. American Demographics (June 2003) ranked Iowa City ninth on its list of Top 10 Metros for the "Up and Coming" set. The list identifies millionaires-in-the making who have high-powered jobs and purchases that reflect their success. Expansion Hagazine (December 2002) awarded the Iowa City Community School District a gold medal. The education quotientTM rates secondary school districts on graduation outcome, resources index and community index. Expansion Management's Health Quotient study (February 2003) rated healthcare in the technology corridor in the Top 10 in the U.S.; Iowa City ranks sixth; Cedar Rapids ranks seventh. The Financial Times of London ranks the University of Iowa Tipple School of Management 49th out of 100 top full-time MBA programs in the world. Author Susan M. Brackney uses census data and U.S, Bureau of Labor statistics to rank Iowa City second on a list of artist-friendly alternatives to New York City and Los Angeles. AARP Magazine (May/June 2003) ranks Iowa City the 12th best places to retire in "The 15 Best Places to Reinvent Your Life." The Sporting News ranks Iowa City 75th on its 2002 Best Sports City list, and notes the University of Iowa is in the Top City in Iowa. The 2003 Fiske Guide to Colleges lists the University of Iowa as the best buy for the second consecutive year. The Guide calls the University of Iowa, "One of the most dynamic schools in the country." CLICK HERE TO SEND YOUR http ://www.midameric anenergy.comdhtml/econdev6h.asp 10/23/03 IP5 Citl/of October 27, 2003 Lexington Avenue residents between Park Road and River Street Re: Lexington Avenue traffic barricade Dear Residents: Last spring the City re-installed the traffic calming barricade on Lexington Avenue near the intersection with McLean Street. You will recall that the agreement worked out between the neighborhood and the City Council states that the barricade will be in place for three seasons and removed during the winter. We specifically have established that the barricade will be removed in November when the City installs snowplows on City trucks, and reinstalled in March when the snowplows are taken off. The purpose of this letter is to inform you that City crews will remove the barricade the first week of November, along with the warning signage on Lexington Avenue. City crews will reinstall the barricade next March. If you note an increase in reckless operation of vehicles on Lexington Avenue, you should contact the Iowa City Police Department at their routine business number, 356-5275. Feel free to contact me if you have any questions. Sincerely, Anissa Williams JCCOG Traffic Engineering Planner cc: City Manager City Council Police Department Public Works Department Planning and Community Development Department jccogtp/Itdlexington.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240 1826 · (319) 356-5000 · FAX (319) 356-5009 IOWA CITY HUMAN RIGHTS COMMISSION 2003 - 2004 STUDENT AWARD INFORMATION Each fall for the past twenty years, the Iowa City Human Rights Commission has presented awards to four local adults and one business for outstanding contributions to Human Rights. This year, the Iowa City Human Rights Commission is kicking off what we hope to be an annual event. WE ARE CURRENTLY ACCEPTING NOMINATIONS FOR THE 1s~ ANNUAL IOWA CITY HUMAN RIGHTS COMMISSION YOUTH AWARDS Unlike our traditional awards that focus on long-term commitment to Human Rights, we would like to acknowledge any activity by our local youth that promotes Human Rights. Our goal is not to select _a_ winner, but rather to recognize contributions of numerous local youth. Activities that the Commission is aware of that would be worthy of an award include, but are not limited to: · Collecting money for a Human Rights related organization / cause · Organizing a Human Rights related activity · Collecting food / clothing / personal hygiene items for local or national organizations · Donating hair to an organization that makes wigs for cancer patients Since the Iowa City Human Rights Commission hopes to recognize the creativity and uniqueness of our youth, we ask that students not be nominated for participation in class activities or pre-organized events. However any additional activity that comes as a result of a class activity or pre-organized event would be a welcome nomination. To keep our awards timely, we also ask that nominations be limited to events that have occurred since the end of last school year. Each winner, and we hope there are many, will be recognized at the April 2004 meeting of the Iowa City Human Rights Commission, and presented with a certificate of appreciation signed by the mayor and the chairperson of the Iowa City Human Rights Commission. The winner, nominator, and parents/guardians will be invited to attend the celebration. O We hope you will join us in acknowledging the wonderful nature of our local youth and - nominate someone you know who is working toward the advancement of Human Please contact Heather Shank at 356-5022 with any questions or comments. Thank you in advance for your assistance. IOWA CITY HUMAN RIGHTS COMMISSION 2003 - 2004 STUDENT AWARD NOMINATION FORM STUDENT INFORMATION Name: Address: School: Grade: Age: PARENT/GUARDIAN INFORMATION Name: Address: Phone: Relationship to Student: NOMINATOR INFORMATION Name: Address: Phone: Relationship to Student: Describe in detail the event/activity you believe deserves recognition. Please focus on the event/activity, while avoiding describing personality traits of the student. Include the date or time frame of the eventJactivity. Please return completed form by April 1,2004 to: Iowa City Human Rights Commission Attn: Heather Shank 410 E. Washington Iowa City, IA 52240 Marian Karr r~ From: Irvin Pfab [ipfab@avalon.net] Sent: Friday, October 24, 2003 9:21 PM To: Iowa City City Council Subject: 91903fw..Bush accused by lords of the bar: The Village Voice, by Nat Hentoff - Nation Nat Hentoff Bush Accused by Lords of the Bar They Put Him in a Legal Black Hole September 19th, 2003 5:00 PM ! ~ ;o citizen shall be... detained by the United States except pursuant to an Act of Congress. --18 U.S.C. 4001 (a) a law passed by Congress in 1971 The [president's] constitutional argument [in the case of dose Padilla] would give every President the unchecked power to detain, without charge and forever, all citizens it chooses to label as "enemy combatants." --friend-of-the-court brief, Padilla v. Rumsfeld, by the Cato Institute, the Center for National Security Studies, the Constitution Project, the Lawyers Committee for Human Rights, People for the American Way, and the Rutherford Institute. Ignored by most media, an array of prominent federal judges, government officials, and other members of the legal, establishment has joined in a historic rebellion against George W. Bush's unprecedented and unconstitutional arrogance of power that threatens the fundamental right of American citizens to have access to their lawyers before disappearing indefinitely into military custody without charges, without seeing an attorney or anyone except their guards. The case, Padilla v. Rumsfeld, is now before the Second Circuit Court of Appeals. In a compelling friend-of- the-court brief on Padilla's behalf by an extraordinary gathering of the aforementioned former federal court judges, district court judges, and other legal luminaries of the establishment bar, they charge: "This case involves an unprecedented detention by the United States of an American citizen, seized on American soil, and held incommunicado for more than a year without any charge being filed against him, without any access to counsel, and without any right to challenge the basis of his detention before a United States judge or magistrate... "[We] believe the Executive's position in this case threatens the basic 'rule of law' on which our country is founded, the role of the federal judiciary and the separations in our national government, and fundamental individual liberties enshrined in our Constitution." On May 8, 2002, Jose Padilla, unarmed and showing valid identification, was arrested at Chicago's O'Hare Airport by the FBI while getting off a plane. As his court-appointed lawyer, Donna Newman--who has shown herself to be truly a credit to the bar--told Judge Andrew Napolitano on the Fox News Channel: "What they allege is that he had some 'loose talk.' That's their words, not mine, that he was planning, not a plan 10/27/03 Page 2 of 3 exactly, just loose talk about detonating a dirty bomb. Not him personally because, of course, he had.., not even a pamphlet about bomb making when he was seized in the United States." Padilla was not charged with a crime, or with planning a crime. He was held as a material witness in a high- security prison in Manhattan. But suddenly, without Padilla's lawyer being informed, Padilla was hauled away by the Defense Department to a military brig in North Carolina where, in solitary confinement, he remains. As Donna Newman says, "While the world knows about his case, he does not. They put somebody in a legal black hole." Padilla has been stripped of his rights--until now guaranteed by the Constitution by the sole order and authority of George W. Bush, who has designated him an "enemy combatant." As the friend-of-the-court brief by the former federal judges and other prominent lawyers states: "There is at present no constitutionally-approved definition of who is an 'enemy combatant'; there are no constitutionally-approved procedures governing when and how persons seized in the United States may be imprisoned as 'enemy combatants' or for how long... "In the absence of such standards .... the judiciary--and the historical 'great writ' of habeas corpus--serves as the sole safeguard against what otherwise would be an unbridled power of the Executive to imprison a citizen based solely on the Executive's hearsay assertions that he or she has become an 'enemy' of the state." Habeas corpus, embedded in the body of the Constitution, even before the Bill of Rights was added, provides a citizen held by the government with the right to go to a court and make the government prove he or she is being imprisoned legally. As Donna Newman, impeded from her right to represent her client meaningfully, says: "To have the government say to us, 'You have a right to bring a petition [for habeas corpus], [but] you just can't speak to your client.' [That] is absolutely absurd." And that is absolutely unconstitutional. In a number of previous ?oice columns and in my newly available book, The War on the Bill of Rights and the Gathering Resistance (Seven Stories Press), I have reported both on the series of radical abuses of the rule of law by Bush, Ashcroft, and Rumsfeld that have no~v reached a climax in this case, and on the case of another American citizen, Yaser Esam Hamdi, also being held without charges and without access to a lawyer in a military brig. While the rest of the media failed to vigorously ring the liberty bell on Padilla v. Rumsfeld, The New York Observer came through with Greg Sargent's front-page August 11 story, "Bush's Tactics in Terror Case Called Illegal." It focused on the brief by the former judges, government officials, and renowned lawyers alarmed by the president's bypassing of the Constitution. Quoted was Harold Tyler, a former federal judge, and deputy attorney general under President Gerald Ford, who brought him in to cleanse the Justice Department after Watergate: "They should charge this man if they've got something against him. And they should give him the right to counsel. These are all constitutional rights .... I have been a longtime Republican, but I'm a disenchanted Republican in this case." The amicus brief he and the other members of the establishment bar signed declares: "Throughout history totalitarian regimes have attempted to justify their acts by designating individuals as 'enemies of the state~ ~vho 10/27/03 Page 3 of 3 were unworthy of any legal rights or protections. These tactics are no less despicable, and perhaps even more so, when they occur in a country that purports to be governed by the role of law." And George W. Bush regularly intones his allegiance to "the role of law '~** eSafe scanned this email for malicious content *** *** IHPORTANT: Do not open attachments from unrecegnized senders *** 1 O/27/03 CITY STEPS Public Meeting Housing and Community Development Commission Lobby Conference Room October 16, 2003 6:30 PM to 7:30 PM In attendance: See attached sign up sheet City staff in attendance: Steve Long, Tracy Hightshoe Summary of Comments Received: Employment · There are successful programs available for small business startups and financial literacy training that have experienced successful outcomes. There is always a need for additional funds. Education · Reading literacy rates in past decade have decreased dramatically in a few local elementary schools. Suggested school and city coordination to address barriers to education and discuss concentration issues. · Grantwood and Lucas will be undergoing additions in the near future. Suggest possible coordination between the schools and City to provide a neighborhood recreational center, increased playground, basketball courts, etc. at the schools to open up the schools to the neighborhoods - adults and children. Health~ental Health Issues · MECCA currently provides a .5 FTE at each of the high schools. The schools and the community need increased services - prevention, counseling, programs, etc. for substance abuse issues. · Need increased programming/counseling regarding dating violence. Suggested an integrated service project between domestic violence and substance abuse providers. Safety and sobriety are intertwined. Housing · Waiting list for Section $ vouchers is over 15 mos. This puts pressure on many of the agencies providing transitional and emergency shelter. · Problem with finding landlords who accept Section 8. · Many residents prefer to live in areas that are not saturated with subsidized housing. · Need to build affordable housing, regardless if it is subsidized or not. Need modest homes in all areas of town. · Distribute subsidized housing throughout the city/metro area. Need to confront NIMBYism (not in my backyard attitudes). · Suggestion to use HOME funds for tenant based rental assistance. Shelters experiencing safety issues around shelters. Need additional security. · 370 documented homeless children in our district. Services not available to families that are "doubled up" as many HUD programs consider them to have permanent housing. · Consultation of Religious Conunittees is working on how to provide emergency shelter for the Shelter's overflow during the cold, winter months. DVIP turns away approx. 650 persons annually. Of the estimated 650 persons, approximately 400 need shelter, approximately 250 need shelter who are trying to flee domestic violence situations. Shelter House turns away approx. 3 to 25 persons each evening. There is a concern that homeless individuals do not go to the shelters as they assume the shelter is full. Suggestion that the City provide space for shelter between 9:30 PM to 7:30 AM during the winter months that is staffed through volunteers from the religious community. If not possible, maybe City could provide free bus transportation to these individuals from the Shelter to the location providing overnight shelter. Public Facilities/Recreation Facilities · Need activities for older children. · Need recreational opportunities for children in lower income neighborhoods that are nearby and do not require transportation. Transportation · Bus services need to be integrated with the shifts of major employers, especially for those employers hiring youth. · Suggest coordination between the Iowa City and Coralville bus schedules. · A current survey of riders is necessary to improve bus schedules and services. AGENDA City of Iowa City City Council Economic Development Committee Tuesday, November 4, 2003 8:30 a.m. Lobby Conference Room City Hall 410 East Washington Street 1. Call to Order 2. Approval of Minutes - October 7, 2003 3. Set Date for Next Meeting 4. Old Business - Continue Review of 1999 Economic Development Strategy 5. Other Business - Discussion on CDBG Application - Oasis Falafel - Discussion and Recommendation on CDBG Application - Housing Trust Fund of Johnson County - Discussion and Recommendation CDBG Application - Extend the Dream 6. Adjournment M,.UTES PRELIMINARY CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE TUESDAY, OCTOBER 7, 2003 - 8:30 AM LOBBY CONFERENCE ROOM Members Present: Ernie Lehman, Dee Vanderhoef, Ross Wilburn Members Absent: None Staff Present: Steve Nasby, Karin Franklin Others Present: Joe Raso Call To Order Lehman called the meeting to order at 8:37 AM. Approval of September 17, 2003 Minutes MOTION: Vanderhoef moved to approve the minutes as submitted. Lehman seconded the motion. All in favor, motion passed 3-0. Set Date for Next Meeting The committee agreed to schedule the next meeting date as November 4, 2003. Economic Development Strateq¥ - Overview of Existinq Strateqie,~ Lehman said the Economic Development Strategy was originally prepared in December of 1999. Lehman and Vanderhoef both said they are pleased with progress that has been made. Vanderhoef said she would like the committee to write a report summarizing what has been accomplished and to also update the document to include strategy for the future. Lehman noted under the section for Iowa City Area Development Group (ICAD), that the City has established a significantly different relationship with ICAD than they had in the past and this is an incredible step forward. Vanderhoef said that ICAD has done a great job with many of the marketing activities that the committee is not totally involved in, and they have also created a good partnership with staff. Franklin asked if there are any other things to be addressed that are not included in the strategy. Vanderhoef noted the section Actions for a Strong Economic Development Role for the City - Retention & Expansion, the bullet point for redevelopment plans for public spaces, and that they have addressed many of the areas. Franklin said they have only done some preliminary work on the Towncrest area, and it should remain on the list. Vanderhoef said Pepperwood and the Gilbert Street area south of the railroad tracks should also be added. Lehman said that they are addressing these areas somewhat with Urban Renewal and with a TIF district. Nasby said another area for developmentJredevelopment they had discussed was the North Dodge Street corridor by Hy-Vee. Franklin said Southgate Development has approached her regarding their property, in terms of a development proposal and possible zoning change. She said where they have talked about before in the district plan for focusing on some commercial development is the area corridor area from North Dodge Hy-Vee to Prairie du Chien Road. The South side of Dodge Street has been zoned commercial for many years and there are some commercial businesses there currently, but we need to look at the area as a whole. The committee decided to focus the redevelopment plans on South Riverside Drive and Towncrest areas. The Sycamore Mall and Nodhside Marketplace areas have already received considerable attention and the committee wants to concentrate their efforts. Economic Development Committee Minutes October 7, 2003 Page 2 The first bullet point was discussed concerning the conducting of an annual business retention survey. ICAD already provides this information to the city, and the committee determined the bullet should be prefaced with a statement saying that they would work with ICAD as needed. Lehman said as a city, there have been many individuals who have participated in the City Chamber Leadership program, and he believes that the last bullet point concerning community leadership does not belong in the Economic Development Strategy. The fourth bullet point concerning retail and office market analysis was discussed. They agreed to keep the item because a retail market analysis would be an tool the City could use if the City were asked to invest in an area with TIF, they would want a better sense of exactly what the market can bear. The committee began discussing the fifth bullet point concerning tax incentives. They agreed that to fully discuss the topic concerning revolving loan funds and CDBG funds, they would need to place it as a separate item on a future agenda. The committee moved to the Business A~tractions section of the Economic Development Strategy. Vanderhoef noted they have been successful in completing business visits, in developing the Scott Six Industrial Park and the Aviation Commerce Park. Franklin asked if they are still interested in the construction of an industrial speculative building. The committee discussed the topic and concluded that an industrial speculative building is a great idea and Lehman said it would be a better and more credible project if it were to be a public/private partnership. Many developers see too much risk in putting up a speculative building, by padnering with the city it would lessen the risk for the builder but also enable the city to be more competitive for industry that would want to locate here. Raso said other neighboring communities are looking into this type of partnership also and it would be positive for the overall region. Franklin said the key is in getting a partner and to be flexible with location. Vanderhoef said the Aviation Commerce Park could be a great location for a speculative building and said she would like to see the city work towards developing an incubator project. The committee discussed speaking with the Pappajohn Small Business Center, as they have an incubator project in the works, and see where they are with the project. Franklin noted in the last bullet point that even though they have completed the Scott Six Industrial Park project and are moving forward with the Mormon Trek extension project, they need to continue to develop a plan for future industrial areas. She suggested leaving in a point in the development strategy about continuing to develop opportunities for industrial development. The committee agreed and Lehman said this point is critical and it ties in with the second bullet point that reads, enhance the City's relationship with commercial and industrial developers and property owners in order to improve opportunities for development projects within Iowa City. Vanderhoef said because they have new commercial cores in the community, they need to reference the comprehensive and specifically the district plan in order to be proactive in area development. Vanderhoef said something she has considered in conjunction with the East-West Arterial and Mormon Trek, is the South Sand Road area. This area is still within the City's growth region. She questioned if Iowa City were to be put in the position of extending water and sewer lines to the City of Hills due to their recent water problems, Sand Road would be the logical route. In looking at the large plan of how Iowa City is developing, this area may become a commercial and industrial area. Lehman said traffic issues are critical in this area, and that would have to be addressed before anything else. Also, because much of this area is within the 100-year flood plain, it may not be a commercially adaptable area. Vanderhoef clarified that the area East of Sand Road has potential and they need to address the district plan and to look further out. Franklin said this is a possibility, but it would be a huge capital investment for the city in terms of water and sewer upgrades. Economic Development Committee Minutes October 7, 2003 Page 3 The committee moved to the Entrepreneurship section of the Economic Development Strategy. The committee determined the first bullet point about the development of a Business Information Center could be deleted. This point was written prior to the City's relationship with ICAD and therefore is not necessary. Raso noted the topic of entrepreneurship is now being addressed at the regional level. The need for information is great, but the expertise is not available locally. Lehman said the second bullet and foudh bullet could be combined. Vanderhoef suggested the second bullet should read that the City Economic Development Committee continues to support these programs. Lehman noted they have been successful in completing the third bullet point of developing a financial assistance program for start-up businesses using CDBG funds and develop a Iow-interest loan program for targeted businesses. The committee recognized that the fifth and sixth bullet points concerning the development of relationships with the University's Technology Innovation Center (TIC) and National Advanced Driving Simulator have been discussed but have been difficult to pursue. They agreed to keep the points in the strategy but to reword for more clarity. The final paragraph was discussed. Franklin said the goal of this strategy was to focus the efforts of the office, and that is still the objective. They want to have clear direction as to how to focus the departments' time. Lehman said he was in favor of supporting tourism, downtown and workforce development but the objective should be to support the agencies that provide these services and not to duplicate efforts. Vanderhoef and Wilburn agreed. Vanderhoef stated her support of the Workplace Learning Connection and made note of their continued success in informing young people in the community of the education and career opportunities available in the area. The committee agreed to have the final paragraph included in the introduction of the section, and also in the strategies, and to state that the committee supports agencies that are providing services like tourism, the downtown and workforce development, with continued funding. They also agreed to issue a report stating what the group has accomplished, the direction and strategy for the future, and to also include information as to how they are suppoding all efforts of economic development. Wilburn excused himself from the meeting as he had another appointment. Lehman suggested they finish reviewing at a later time with all members present. He said he was amazed at how much they have accomplished and this strategy was created with a tremendous amount of foresight. Other Business - Discussion and Recommendation on CDBG Application of Oasis Falafel The discussion and recommendation on the CDBG application from Oasis Falafel was tabled until the next meeting as the owners, Naftaly Stramer and Ofer Sivan, have not finalized a location for the restaurant. Adiournment MOTION: Vanderhoef moved to adjourn the meeting. Wilburn seconded the motion. All in favor, motion passed 3-0. The meeting was adjourned at 9:45 AM. City of Iowa City MEMORANDUM DATE: October 29, 2003 TO: Council Economic Development Committee /) FROI4: Steven Nasby, Community and Economic Development Coordinator RE: Application for CDBG Economic Development Funding from the Housing Trust Fund of Johnson County (HTF~IC) The activity being proposed in the application by the HTF.1C is operational funding for an executive director that would create one FTE position. CDBG economic development funds must be used for eligible activities as identified by HUD's regulations. Generally, these activities are defined as micro-enterprise assistance or special economic development activities. The HUD regulations can be found at 24 CFR 570.201(o) and 24 CFR 570.203, respectively. In reviewing the application, the proposed activity does not fit within micro-enterprise assistance. Nor is it the mission of the HTF.]C to assist micro-enterprises. In 24 CFR 570.203 "special economic development activities" the HUD regulations allow for a number of activities to be carried out by recipients (City of Iowa City), public or private nonprofit subrecipients and private for-profit businesses. This section also states that the construction of housing does not qualify as a special economic development activity. Paragraph (a) of this section allows a recipient and public or nonprofit subrecipients to acquire, construct or rehabilitate commercial or industrial buildings, structures and other real property improvements (e.g. railroad spur). This paragraph does not allow for operational expenses, which is the activity proposed by the HTF.1C application. Paragraph (b) of this section allows for the activities that may be undertaken by private for-profit businesses. The HTF.]C is a nonprofit organization so they would not qualify under this paragraph. Paragraph (c) of this section allows for economic development services in connection with activities eligible under this section. These activities are not proposed within the pending application by the HTF,1C. Since the proposed activity does not fit within the eligible activities allowed by HUD, the HTF.]C project, as presented, would not qualify for CDBG economic development funds. Staff expressed these concerns to the HTF.1C before the submission of the application. As such, the HTFJC requested in their cover letter that the project they have proposed be considered under 24 CFR 570.204 "Community Based Development Organization" (CBDO). Under this section, the proposed activity could be considered. According to the provisions of 24 CFR 570.204 the HTF.1C does not currently meet the HUD definition of a CBDO. Our office has consulted HUD about the procedures for qualifying the HTF_IC as a CBDO. On October 27 HUD sent a response to our office that has been forwarded to the HTF.1C. Following the receipt of the HUD response, the HTF.1C has indicated that they have decided not to pursue a HUD designation of a CBDO at this time. October 30.2003 Page 2 Due to the eligibility status of the activity in the proposed application and the current non- CBDO designation of the HTFJC, City staff and HUD concur that there are two options for considering the request, as presented. These options include a deferral of the application until the HTF,1C is a HUD designated CBDO or a denial of the application request. Since the HTF.1C has decided not to pursue a CBDO designation, staff is recommending that the Council Economic Development Committee deny the application as presented. In light of these circumstances, the applicant has indicated that they will request that the Council Economic Development Committee consider recommending to the Council an amendment to the FY04 Annual Action Plan that would reduce the set-aside for Economic Development and make a line item allocation to the HTFJC as a housing project. This action is possible and would require Council to initiate the formal amendment process outlined within the CiTY STEPS plan. Cc: Karin Franklin, Director of Planning and Community Development Sue Dulek, Assistant City Attorney Amy Corriea, President of the Board, HTF~IC (via e-mail) Housing Trust Fund of Johnson County 1700 South First Avenue, Suite 25B Iowa City, IA 52240 Office: 319.358.9212 Fax: 319.358.0053 Board o£Directot~ October 3, 2003 ~eeutive Committee: Steven Nasby Amy Cot'mia, President Community and Economic Development Coordinator Iowa Coalition Against City of Iowa City Domestic Violence 410 E. Washington Street Bob Dvorsky, Vice Iowa City, IA 52240 President State Sena~r, 15~ Dist~a Dear Mr. Nasby: Larry W'dson, Secretary University oflova Please accept the enclosed "Application for Business Financial Assistance Projects" to FSG-Campus Planning be considered by the Iowa City City Council Economic Development Committee. Sally Stutsman, Treasurer Jo6nsan County Boant As stated in the application, the HTFJC Board of Directors is operating under a deadline of Xupenisors of December 10% which is in advance of a December 15% 2003 application deadline for the Iowa Finance Authority State Housing Trust Fund. Government and private industry financial support is required in order to leverage $200,000 in State Housing Jerry Anthony Trust Fund monies. We respectfully request an early November meeting date, in University of lova Urban O' Regional Planrang advance of the November 10~ City Council meeting. Dayna Ballantyne The HTFJC Board of Directors believes that this project qualifies as an economic Oisis Center development activity according to rules promulgated by the U.S. Department of Housing Bob Bums and Urban Development at 24 CFR 570.204 and 570.209. We believe that HTFJC can Bums ~Burns, L.C.. demonstrate to HUD that the organization is "sufficiently similar in purpose, function, Crissy Canganeni and scope to those entities [Community Based Development Organization] qualifying Shelter House under paragraph (c) (1)... of this section." (p. 47-48) Maryann Derails, E~¥-oflido Greaer Iowa City Housing Sec. 570.209 sets out guidelines for evaluation and selecting economic development Fd/owsh/p projects. This application meets the standard of ~create or retain at least one full- PatGuard time equivalent, permanent job per $35,000 of CDBG funds used...~ (p. 60). Iowa C.i~y Area Chamber of Co,~m~,'~ Additionally, 570.209 (v) reads: "Any activity subject to these guidelines which Steve Long meets one or more of the following criteria may, at the grantee's option, be excluded Iowa O~y Planning O' from the aggregate standards described in paragraph (b)(1) of this section: Community Development "(K) With prior HUD approval, provides substantial benefit to low-income Julie Spears persons through other innovative approaches;" (p. 61) Community Member Mike Stoffregen Thank you for taking the time to review this application. We look forward to Communify Foundation of presenting to project to the full Economic Development Comtmttee. Please call with Johnson County request for any additional supporting material. ia, President City of Iowa City Application for Business Financial Assistance Business Requesting Financial Assistance: Business Name: Housin.q Trust Fund of Johnson County Name of Authorized Person to Obligate the Business: Sally Stutsman, Treasurer Business Address: 1700 South First Avenue, Suite 25B Business Contact Person: Amy Correia Title: Board President Telephone: 319-358-9212 Fax: 319-358-0053 E-mail Address: ~ichf~.avalon.net Business Federal ID~: 01 0764462 Date of Application Submittal: October 2, 2003 Release of Information and Certification NOTE: Please read carefully before signing I hereby give permission to the City of Iowa City (the City) to research the company's history, make credit checks, contact the company's financial institution, and perform other related activities necessary for reasonable evaluation of this proposal. I understand that all information submitted to the City relating to this application is subject to the Open Records Law (1994 Iowa Code, Chapter 22) and that confidentiality may not be guaranteed. I hereby certify that all representations, warranties or statements made or furnished to the City in connection with this application are true and correct in all matedal respects. I understand that it is a criminal violation under Iowa law to engage in deception and knowingly make, or cause to be made, directly or indirectly, a false statement in writing for the purpose of procuring economic development assistance from a state agency or political subdivision. SIG/~_TURE OF~;OMPANY OFFICER AUTHORIZED TO OBLIGATE BUSINESS: NOTE: The City will not provide assistance in situations where it is determined that any representation, warranty or statement made in connection with this application is incorrect, false, misleading or erroneous in any material respect. If assistance has already been provided by the city prior to discovery of the incorrect, false or misleading representation, the city may initiate legal action to recover city funds. Section 1: Description of Business and Proposed Project '1.1. Describe in detail the proposed "proJect" (for example, company relocation, p~ant expansion, remodeling, new product line, size of building expansion, number of new jobs, amount of investment in machinery and equipment etc.): The proposed project will supplement the creation of one permanent full-time job to administer the day to day operations of the Housing Trust Fund of Johnson County (HTFJC). Monies from the City of Iowa City CDBG Economic Development Fund will serve as required match for the HTFJC application to the Iowa Finance Authority to draw down $200,000 from the State Housing Trust Fund. The Housing Trust Fund of Johnson County is a private corporation which was created to address the range of housing needs of low to moderate income households (80% AMI and below). Its main objective is to leverage private/public resources and create private/public partnerships to achieve its goals. It is clear that allocating funds to private for-profit and non-profit developers to stimulate affordable housing construction benefits the local economy. Investing in a decent, safe place that every household in the community can afford encourages economic development. Housing construction creates higher paying construction and industry related jobs resulting from the increased demand for household goods and services. Additionally, more affordable housing lowers tenant's and homeowner's monthly housing costs. Those savings get reinvested in the local economy~ Nationally, housing generates more than 22% of the Gross Domestic Product and accounts for 32 to 40 cents of every dollar spent. 341,000 new multi-family housing units nationwide (multi- family is defined as buildings with two or more units) generated $5.4 billion in federal, state and local taxes in 1997. The National Association of Home Builders (NAHB) reports that building 100 single-family homes generates: ~ $11.6millioninnewineometolocalbusinessesandworkersintheflrstyearof construction and $2.8 million every year thereafter. ~' 250 jobs in the local community during the first year of construction and 65 jobs every year thereafter. ~ $1.4 million in additional local taxes and fees in the first year of construction and $498,000 every year thereafter, for a total of $5.9 million over 10 years. (Internet: www.nahb.org) David Swenson, Economics, Iowa State University, provided an analysis of the local economic effects of residential construction in Iowa. In this analysis, an investment of $1,000,000 equals 10 homes (land costs are not included), and had the following economic effects to our local economy: · $1.615 million in industrial output; · $581,480 in value added (which is the sum of payments to workers as salaries, normal profits to sole proprietors, payments to investors, and consumption tax payments to governments) of which $415,530 is labor income; and · Nearly 17jobs (average pay range: $12 to $16/hour). These figures take into account direct purchases from Iowa suppliers, labor income to workers and sole proprietors, and jobs created. When these workers spend their paychecks locally, they induce household consumption sale, which in turn generates additional labor income and jobs. 1.2. Provide a description and history of business: Housing trust funds are locally developed and established funds that provide the financial resources needed to address the unmet existing housing needs of low and very low-income households. Data from the 2000 Census documents the unmet housing need of low-income households in the Iowa City greater metropolitan area. In fact, the Iowa City metropolitan area is experiencing a deficit of 4,707 zero to one bedroom owner-occupied units and 8,362 two- bedroom owner-occupied units. For renter households, there is a deficit of 1,384 zero to one- bedroom units and 366 two bedroom units. [See Housing and Community Development in Iowa in 2000: Meeting the Challenges of the Next Decade: A report to the Iowa Finance Authority and the Iowa Department of Economic Development - available on the Internet at www.ifahome.com - for additional information.] With strong support from the housing community, the Housing Trust Fund of Johnson County incorporated in December 2002, convened its first Board of Directors in June 2003, passed by- laws, and is receiving technical assistance from the University of Iowa Nonprofit Resource Center. The mission of the Housing Trust Fund of Johnson County is to address the housing needs of low-income people by providing provide an innovative and flexible source of revenue to produce new and preserve existing affordable rental housing, promote homeownership, and support homeless and transitional housing services. The Housing Trust Fund of Johnson County (HTFJC) is in the critical "start-up" phase of its organizational development. The Board of Directors spent significant time and effort over the past 4 months to develop a sound strategic business plan with realistic goals and objectives. Strategic 3-year goals of the Housing Trust Fund of Johnson County include (see the attached strategic business plan for additional detail): 1. Establish the Trust Fund 2. Educate and Advocate for Affordable Housing Solutions 3. Capitalize the Trust Fund 4. Distribute Funds from the Trust 5. Build Capacity and Financial Stability 1.3. Describe the organizational structure of the business, including any parent companies, subsidiaries, sister companies, etc. The Board of Directors serves as the governing and policy making body of the HTFJC and is active in all aspects of the organization. The attached strategic business plan includes a list of the Board of Directors. During the 1023 IRS application process, the Greater Iowa City Housing Fellowship is the fiscal agent of the HTFJC. 1.4. List the names of the business owners and the percent of ownership held by each. N/A. The Housing Trust Fund of Johnson County is a non-profit corporation. 1.5. List the business' five-digit and six-digit North Amedcan Industry Classification System (NAICS) codes or the pdmary and secondary Standard Industrial Codes (SIC codes)). 1.6. Will the project involve a transfer of operations or jobs from any other iowa City or Johnson County facility or replace operations or jobs currently being provided by another Iowa City or Johnson County company? If yes, please indicate the facility(s) and/or company(s) affected. No. 1.7. What date will the project begin? Februa~, 2004 Be completed? February, 2005 1.8. Has any part of the project been started? If yes, please describe. The Housing Trust Fund of Johnson County is operational and in its first year "start-up" process. This process has included intensive 3-year strategic planning, including creating sound fiscal procedures, investment policies, fund-raising strategies, and short-term and long-range public policy advocacy at the local, state and national levels. Monies from the City of Iowa City CDBG Economic Development Fund will provide the capital necessary to hire an administrator, while providing the required match to draw down $200,000 in from the Iowa Finance Authority's State Housing Trust Fund. Currently, the organization is solely powered by the volunteer hours donated by its Board of Directors. Section 2: Financial Contributions to the Proposed Project 2.1. What type and amount of financial assistance are you requesting from the City (for example, grant, forgivable loan, loan, property tax exemption, tax increment financing rebate, etc.)? Declining balance loan. 2.1a. If Community Development Block Grant Funds are being requested, please descdbe how the proposed project addresses the priorities, strategies, and goals cited in CITY STEPS 2001-2006. Section IIIE. Barriers to Affordable Housing, subsection #1 Public Policies Affecting Affordable Housing of CITY STEPS 2001-2006 states, "It is the City's policy to aggressively pursue funding for affordable housing, to establish public/private partnerships, and to utilize tools such as general obligation bonds to support the development of affordable housing." HTFJC strategic goals support the City's desire to both pursue funding and establish public/private partnerships. Funds from the City will help leverage state housing trust fund monies, as well as additional investment fi.om area lending institutions, corporations, private foundations, and individuals. CITY STEPS Part IV Strategic Plan subsection 3. Economic Development Needs (beginning on p. 108) includes the strategy: "Encourage the Expansion and Retention of Business and Industry that Pays at Least a Living Wage.'(p. 110) The HTFJC plans to hire an Executive Position with a pay rate of $32,000, and offering a full benefit package. 2.2. Explain why assistance is needed from the City, and why it cannot be obtained elsewhere. (Specific supporting documentation evidenced by cash flow statements, income statements, etc., is requested.) If the City did not provide financial assistance, could the project proceed? Competing for Iowa Finance Authority state housing trust fund monies requires a 25% match from both local governments and private institutions. (See Iowa Finance Authority State Housing Trust Fund Allocation Plan, on the Internet at www.ifahome.com) The HTFJC Board of Directors has approached the Johnson County Board of Supervisors for financial support, and will solicit funds from other smaller cities. However, as Iowa City is the largest city in Johnson County, the strength of an application for state funds is contingent upon support from the City of Iowa City. With a county population over 100,000 persons, the HTFJC is eligible to apply for $200,000. The Johnson County Board of Supervisors passed a resolution at its October 2, 2003 formal meeting in recognition of the HTFJC as the locally organized trust fund serving Johnson County. Additionally, the Iowa City US Bank has committed to requesting an Equity Equivalent Investment (EQ2) to assist in leveraging additional monies to capitalize the fund and contribute to the long-term viability of the Housing Trust Fund. If the City did not provide financial assistance, the HTFJC risks losing an opportunity to receive $200,000 in state housing trust fund monies. As stated in the IFA allocation plan, the HTFJC will be able to access 10% of these funds for operations to support the salary of the Executive Director. 2.3. In what form is the business contribution to the project? Please explain clearly (for example, sale of stock, equity investments, subordinated debt, etc.). Funds committed to date: $100 Local Homeless Coordinating Board - earmarked for 1023 app. $100 UI Department of Urban and Regional Planning - earmarked for 1023 app. $100 UI Public Policy Center - earmarked for 1023 app. $400 Opportunity Fund - undesignated gift $200 Private individual contributions - undesignated gift $500 US Bank - earmarked for public relations materials Thai Flavors donation: potential for $250 Volunteer hours to date: Over 1000 Three-month (September to December 2003) investment outreach strategy: US Bank application for Equity Equivalent Investment EQ2: request $250,000 Bank consortium (5 to 10 additional bank commitments at $2000 to $5000 each): Hills Bank; Iowa State Bank and Trust; Wells Fargo; Commercial Federal; Kalona State; Lone Tree, etc. State Housing Trust Fund: request: $200,000 Iowa City CDBG Economic Development Fund: request $30,000 Johnson County Board of Supervisors: request $1000 Community Foundation of Johnson County: request $2000 to $5000 Mercy Hospital Braverman Foundation Proctor and Gamble General Mills 2.4. Identify all agencies or institutions involved in the project (financial and otherwise) and what their involvement is: Providing technical assistance: Fannie Mae office, Des Moines; University of Iowa Nonprofit Resource Center Support with equity investment and co-sponsoring a lenders luncheon: US Bank Organizations with staff representative on the Board of Directors: University of Iowa: Department of Urban and Regional Planning; Facilities Services Group - Campus Planning; Johnson County Board of Supervisors; City of Iowa City Community Planning and Development; Iowa State Senator Distdct 15, Iowa Coalition Against Domestic Violence; Johnson County Crisis Center; Community Foundation of Johnson County; Bums & Burns, L.C.; Shelter House; Chamber of Commerce Non-profit providing fiscal management: Greater Iowa City Housing Fellowship Other: The Local Homeless Coordinating Board initiated the project; Greater Iowa City Housing Fellowship provided in-kind office space and supplies; University of Iowa School of Social Work and Department of Urban & Regional Planning provided a practicum student and additional student contributions; 2.5. What type and amount of security will the assisted business provide the City? If no secudty is offered, an explanation must be provided. Note: as a general rule, for those businesses not publicly traded, personal guarantees are required in addition to other pledged business assets. Mortgage $ What seniority or position? Lien on $. What seniority or position? Personal guarantee $. Other $ None (if none, please explain) The funds requested are for job creation, not "bricks and mortor." 2.6. Summary of Project Costs and Proposed Financing Sources USES of FUNDS COST AMOUNT SOURCE Wages/Benefits 19,440 $ 19,440 Source D Administration 9,000 $ 9,000 Source D Fund Raising/Endorsement Campaign 3,000 $ 500 Source A $ 1,560 Source D $ 940 Source E Disbursements/Investments 275,135 $200,000 Source C $ 43,575 Source A $ 15,000 Source B $ 3,000 Source F $ 10,000 Source H $ 1,000 Source I $ 2,500 Source J $ 60 Source E Grants 50,000 $ 50,000 Source G T O T A L 356,575 $356,575 2.7. Terms of Proposed Financing rtousmg · rust r m.u of Johnson Count./FY04 Terms of S O U R C E S AMOUNT financing Lenders US Bank (Source A) $ 44,075 EQ2 Lenders Consortium (Source B) $15,000 EQ2 State Housing Trust Fund (Source C) $ 200,000 Grant Government Contributions: Declining City Economic Development Fund (Source D) $ 30,000 balance loan Johnson County (Source E) $1,000 Grant Private Endorsement Pledges (Source F) $ 3,000 contributions FHI,B Grant (Source G) $ 50,000 Grant Other Grants (Source H) $10,000 Grant Private Misc. Income (Source I) $1,000 contributions Interest Income (Source J) $ 2,500 Interest T O T A L $ 356,575 (~)For example: forgivable loan, direct loan, grant, equity, tax abatement, etc. 2.8. Generally a decision by the City on this application can be expected within 30 days of receipt of the application. If there is an urgent need for a more immediate decision on this application, please indicate the desired timeframe and the reason for the urgency. By December 10', 2003 in advance of 12/15/03 Iowa Finance Authority application deadline. Section 3: Quality of Jobs to Be Created 3.1. How many employees are currently employed by the company worldwide (total employment including all locations, subsidiaries, divisions, affiliates, etc.)? None. 3.2. If an existing Iowa City business, how many total individuals have been employed by the company at the Iowa City facility dudng the past year?. N/A 3.3. If awarded funds, how many new full-time employees will you add to the payroll at the Iowa City facility within 12 and 24 months of the award date? The business acknowledges if it fails to create the jobs pledged below by the end of the project period and maintain them for a period of time (usually 36 months from the date of the award), it may be required to reimburse City funds for the employment shortfall, if the loan~grant was based on job creation. Full-Time: 1 Part-Time: 12 months 12 months Cumulative Cumulative Full-Time: Part-Time: 24 months 24 months Cumulative Cumulative Note: Jobs created or retained using Community Development Block Grant Funds must be "held by" or "available to" Iow- or moderate-income individuals. While funds from the CDBG Economic Development Fund will directly support the creation of one job, the initiatives funded with HTFJC monies will contribute to the creation of jobs in the housing construction and other related industries. 3.4. What is the estimated annual payroll for the new employees resulting from this project? $32,000 annual payroll ' 3.5. What is the starting average hourly wage rate (not including fdnge benefits) projected to be: For the new employees? $l 5.38 per hour For existing employees? N/A For existing and new employees? N/A 3.6. In the following table, list positions and hourly rates for each job classification to be created and retained. List of Positions and Hourly Rate for Created and Retained Positions {use additional sheets if needed) Hourly No. Hours Rate of Pa Create Retain Position Title Per Week X Executive Director 40 $17.31 N/A Note: Every applicant should provide average hourly wages for all new and existing jobs which meet or exceed the average county wage rate by industry. Ninety pement of the project positions should have a wage greater than the federal poverty wage rate for Iowa City (30% of median income for a four person household in Iowa City). Under special cimumstances, consideration will be given to those companies who cannot meet this requirement. (Contact the Economic Development Coordinator at the City for current figures.) 3.7. Will any of the current employees lose their jobs if the project does not proceed? if yes, how many? Explain why: No. 3.8. Please descdbe the types of worker safety programs that would be available for your employees. None. 3.9. Does the business provide standard medical and dental insurance for full-time employees? If so, what percentage of the standard medical and dental insurance package expense does the company provide? Yes. 100% Section 4: Economic Impact 4.1. Please document how much of your operating expenditures (raw materials, supportive services, machinery, equipment, and labor) will be spent within Johnson County. 100% 4.2. What Johnson County companies do you expect to sell to that currently buy from non-eastern Iowa companies? What percentage of your sales will fall into this category? N/A 4.3. What other Johnson County companies could be considered to be your competitors? None. HTFJC is in partnership with the entire community of affordable housing and homelessness service providers. 4.4. How will this project benefit the City/County? This project with benefit the City/County by leveraging resources to expand financial investment on housing products and services targeting low-to-moderate income households. With the help of CDBG-ED funding, the HTFJC will have a significant and measurable impact in terms of dollars raised, dedicated and leveraged for affordable housing. Through a combination of grants and loans, HTFJC funds will be targeted at or below 80% of the Area Median Income with an emphasis on households below 50% of Area Median Income. 4.5. How will this project grow the property tax base of Iowa City? Investmem in affordable housing is a critical component of sound economic developmem strategy. Housing construction creates higher paying construction and industry related jobs resulting from the increased demand for household goods and services. Additionally, more affordable housing lowers tenant's and homeowner's monthly housing costs. Those savings get reinvested in the local economy through individual spending habits. Iowa City has a low homeownership rate compared to the state and the nation. According to CITY STEPS, "In 1996, owner-occupied units made up approximately 46% of the total housing stock in Iowa City compared to 72%for Iowa and 67% nationally." (p. 17) Increasing the percentage of owner-occupied units increases the number of households contributing property taxes. Additionally, homeownership increases a feeling of connection to the community and investment of both time and money. HTFJC has a commitment to the wide range of affordable housing needs, including decreasing barriers to homeownership for moderate income families. 4.5 Beyond the present project, what future growth potential is there for the Iowa City operation? The Housing Trust Fund of Johnson County will leverage both private and public funds to address critical local housing needs. On average, for every $1 committed to a housing project by a housing trust fund, another $5-10 is leveraged in other public and private resources. In mm, the activities of the HTFJC will serve as a critical capacity building catalyst for nearly all local affordable housing and related-service agencies. Section 5: Environmental Impact 5.1. Please descdbe the energy and resource efficiency programs, waste reduction, waste exchange, and recycling programs at your Iowa City operation. The HTFJC recycles paper. 5.2. Do you use recycled materials in the production of any products or through the provision of any services at your facility? If so, please describe. N/A 5.3. Will you be treating, transporting, storing, and disposing above ground, on or about your business premises, in tanks or otherwise, for any length of time or for any purpose: petroleum products, agricultural or other chemicals, waste oil or other liquid waste, or any other inflammable, corrosive, reactive, or explosive liquid or gas? If yes, please specify. No. 5.4. Will the iowa City operation develop renewable energy resources or products that conserve energy? If so, please describe. N/A Section 6: Community Involvement; Compliance with Law; Repayment Agreement 6.1. Please describe your business' history of contributing to the community through volunteer work, financial contributions, or other means. If a new start-up business, please descdbe commitment to becoming involved in the community. The commitment to community involvement from the Board of Directors and committee members of the HTFJC is evident. Since June, the Board of Directors has collectively contributed 200 volunteer hours. Before that, members of the Local Homeless Coordinating Board Policy Committee volunteered over 250 hours of professional consultation and collaboration. The Housing Fellowship has donated in-kind office space and supplies as well as over 150 hours of the time of the Executive Director. A graduate student in Social Work and Urban and Regional Planning contributed 800 hours of practicum time to trust fund coordination activities. As written in the strategic business plan, HTFJC will collaborate within existing structures (i.e. Local Homeless Coordinating Board, Johnson County Housing Task Force, Johnson County Board of Supervisors) and utilize current planning documents (i.e. CITY STEPS and the HUD Continuum of Care narrative) to identify and prioritize local needs. 6.2. Has the business been cited or convicted for violations of any federal or state laws or regulations within the last five years (including environmental regulations, Occupational Safety And Health laws, Fair Labor Standards, the National Labor Relations Act, the Americans With Disabilities Act)? If yes, please explain the cimumstances of the violation(s). No. 6.3. Financial assistance from the City of Iowa City requires a repayment clause in the loan agreement with the City. The repayment clause requires a prorated repayment of the financial assistance if the company does not meet its job attainment obligation and other obligations of this agreement. Is the company willing to enter into a loan agreement that contains a repayment clause? Yes. Section 7: Required Attachments Check off each attachment submitted. If not submitted, explain why. [ X ] Business plan (if new business) [ X ] Profit and loss statements (3 year historical and 2 year projections) Start-up business, projections only. [ X ] Balance sheets (3 year historical and 2 year projections) Start-up business, projections only. [ ] Letters of commitment of project funds (from banks, applicant, etc.) [ X ] Description of fdnge benefits provided to employees Will cover 100% cost of single plan for health and dental insurance. [ ] Copies of the company's quarterly Iowa "Employer's Contribution and Payroll Report" for the past year and a copy of the most recent monthly payroll register N/A Start-up business. [ X ] Map indicating the location of the project within the community [ ] Cost estimates for construction, machinery/equipment, permanent working capital, and purchases. [ X ] Certificate of Good Standing from the Iowa Secretary of State or an authorization to conduct business in Iowa. [ X ] Certificate of Incumbency listing the current board of directors and current officers if a corporation or a listing of the general partners if a partnership See strategic business plan. [ X ] Corporate resolution authorizing the application for City funds [ X ] Corporate signatory authorization naming an officer to execute the City application and City loan documents, if approved Other Explanation/other comments: Upon review of a submitted application, the City reserves the right to request additional Information in order to assist the City with its evaluation of an application. Housing Trust Fund of Johnson County Strategic Business Plan 2004 to 2006 Prepared by the Board of Directors Adopted 2003 Housing Trust Fund of Johnson County Boant o£D. fi'ectors Preface Housing trust funds are locally developed and established funds that Executive Committee: provide the financial resources needed to address the urn'net existing housing needs ~ Amy Correia, President Iowa CoaStion Against of low and very low-income households. Nationwide, there are over 275 city, Domestic I/iolence county, state, or regional housing trust funds including 40 county trust funds in ¢* Bob Dvorsky, Via President State Senat~ 15~ Disoict Pennsylvama and 142 city trust funds m New Jersey. A housing trust fund is o~' Larry Wilson, Secretary technically defined by its dedicated source of public revenue from the governmental Universi9 of Iowa body associated with the revenue, though most leverage a substantial amount of FS G-Campus Planning ~ Sally Smtsman, Treasurer capital from other private and public sources. Johnson County Board In Johnson County, Iowa, a policy committee of the Local Homeless Coordinating Board, which represents over 30 different local government and 'S' Jeny Anthony private non-profit agencies, met reguhrly beginning in the Fall of 2002 to develop Univerd~ of Iowa plans for a local housing trust fund. With strong support Dom the housing Urban ff_~ tL~onal Planning ~ Dayna Ballantyne conlmunity, the Housing Trust Fund of Joknson County incorporated in December Cdsis Onur 2002. ~' Bob Bums Greater Iowa City Housing Fellowship is one of the stakeholder Bums O' Bums, Inc. orgamzations involved in the planning process. With the help of the Iowa Now ~ Crissy Canganelli Shelter House Profit Resource Center, the planning cornnuttee developed an agreement with the ~ Maryann Dennis, Ex-offao Housing Fellowship m May 2003 to act as the fiscal agent for the trust fund until it Greater Iowa City Housing Fellowship is established as its own non-profit entity. This same committee developed Bylaws ~ Pat Guard and recruited and established a twelve member Board of Directors inJune of 2003. Iowa City Area Chamber of The Board of Directors, which include members of the LHCB planning comn~ttee, ~ Steve Long present below this three year business plan. Iowa City Planning (y The purpose of the business plan is to advance the process of Community Development establishing the Housing Trust Fund of Johnson County as a successful and ~ Julie Spears Communi~yMember effective non-profit organizatiOn. The plan will be reviewed at least annually. '~ Mike Stoffregen Community Foundation of Johnson County I. Housing Trust Fund of Johnson County Mission The mission of the Housing Trust Fund of Johnson County is to address the housing needs of low-income people by providing an innovative and flexible source of funds to produce new and preserve existing affordable rental housing, promote homeownership, and support homeless and transitional housing services. Vision The vision of success for the Housing Trust Fund of Johnson County is to alleviate the affordable housing crisis in Johnson County through the distribution of funds targeted at housing that benefits low-income people in the community. Grassroots Coalition This vision will be met through an entirely grassroots community collaborative with resources committed from government(s), corporations, foundations, area employers, and individuals. The coalition of community members and organizations working to achieve the mission and vision of the trust fund believe that it is the responsibility of the greater community to provide all community residents with access to decent, safe, sanitary and affordable housing. Non-profit Administration The Housing Trust Fund of Johnson County is unique as a non-profit corporation administering a housing trust fund. The Housing Trust Fund of Johnson County will assist in the development of a national model for non-profit housing trust funds so that other communities may benefit from our example of an exceedingly flexible financial resource for affordable housing. Community Stability Housing is a known economic stimulus for local economies. Housing construction creates and/or increases jobs, grows sales taxes, and increases property tax revenues. The Johnson County community will enjoy greater physical as well as economic stability when all people have access to the basic need of housing. Locally Led Long-term Planning The Housing Trust Fund of Johnson County will promote coordinated and logical long-term planning to address critical housing needs in our area. The activities of the trust fund demonstrate effective use of existing resources through streamlined planning, development and services while also expanding the community's access to resources for affordable housing. Core Values The following is a list of the core values of the Housing Trust Fund of Johnson County: · Access to Housing All persons in Jotmson County should have access to decent, safe, sanitary and affordable housing regardless of income. · Public/Private Partnerships The Housing Trust Fund of Johnson County is commkted to success based on its grassroots development through a collaborative, consensus building process creating a public/private partnership with local private lenders, appointed and elected officials, government departments, private corporations, employers, non-profit organizations, and community members. · Advocacy Ihe Housing Irust Fund of Johnson County educates the greater community on the need for shelter and affordable housing. HIFJC will increase awareness about who and what constitutes moderate to low-income households. · Flexibility The Housing Irust Fund of Johnson County is intentionally flexible so as to address the full continuum of the community's housing needs throughout Johnson County. · Equal Opportunity The Housing Trust Fund of Johnson County does not discriminate in the application of its mission on the basis of race, national origin, color, creed, religion, sex, age, disability, veteran status, sexual orientation, or gender identity. II. Housing Trust Fund of Johnson County Environmental Data Housing is a basic human necessity, second only to food in Maslow's hierarchy of needs. Nevertheless, there is no jurisdiction in the United States where a full-time minimum wage worker can afford the Fair Market Rent (FMR) for two-bedroom unit. The U.S. Department of Housing and Urban Development sets Fair Markets Rents annually and defines affordable housing as paying no more than 30 percent of income on rent and utilities combined.~ Also known as the cost burden threshold, a substantial proportion of lowqncome people tend to be housing cost burdened, often spending 50 to 60 percent of their incomes on housing costs and sometimes more. Many view this trend in the housing market as an affordabi/ity crisis, particularly problematic for households with very low and low-incomes earning less than 30 and 50 percent of the Area Median Income (AMI), respectively. With its notoriously competitive housing market, Johnson County, Iowa is no exception. Johnson County, Iowa: Basic Facts and Figures Almost hal~ of all renters in Johnson County Population 111,006 (48.3%)/ack affordable housing. Looking at Population Growth since 1990 15.5% owners and renters combined, 31.6 percent of Households 44,080 households are cost burdened. Johnson County is Homeownership rate 56.6% the most cost burdened county in Iowa. Vacancy rate 3.8% As a matter of fact, for a four-person Per capita income $22,220 household, the annual AMI in Jofinson County is Median Household Income $40,060 $69,800, which means that 30% of the AMI is Median Family of 4 Income $69,800 $20,950 or $10.08 per hour? However, renting a two-bedroom at the FMR of $610 per month, the % Persons below poverty 15.0% housing wage for renters in Jotmson County is % Cost Burdened 31.6% $11.73 per hour or $24,398 per year. For homeowners, the housing wage is $18.45 or $38,370 per year. The housing wage is the amount a full-time worker (40 hours per week) must earn in order to afford a two-bedroom unit at the area's Fair Market Rent? That means that in Johnson County: ~ u.s. Department of Housing and Urban Development. (2002). FaStr Market Rents, 2002. Washington, D.C.: HUD. www.huduser.org. 2 U.S. Census Bureau. (2002). Economic characteristics of Johnson County, IA. Washington, D.C.: U.S. Census Bureau. www.censusgov. · A very low-income household (earning $1620 monthly) can afford monthly rent of no more than $486, while the Fair Market Rent for a two-bedroom unit is $610. · A minimum wage earner (earning $893 per month) can afford monthly rent of no more than $268, while the Fair Market Rent for a one-bedroom unit is $473. · A SSI recipient (receiving $545 monthly) can afford monthly rent of no more than $164, while the Fair Market Rent for a studio unit is $367. (Based on calculations using HUD's 2002 FMR's). In other words, full-time minimum wage workers who pay Fair Market Rate have a housing cost burden of 68 percent for a two-bedroom unit. Based on these figures,Johnson County's housing wage is 228% of the federal and Iowa minimum wage ($5.15 per hour) for renters and 358% for homeowners. There are an estimated 12,244 households in Johnson County earning $32,400 or less per year (below 50% of the AMI) who are competing for 8,504 rental units affordable at that level. A market analysis documented the need for over 1OO0 additional affordable and subsidized rental units in Iowa City and Johnson County by the year 2005 for low-income households.~ 5 However, market forces in Johnson County have instead produced mostly market rate units. While the Iowa City Housing Authority subsidizes 1,070 units through Section 8 Housing Choice Vouchers, an additional 300 people are on its waiting list. For these very reasons, local housing advocates established the Housing Trust Fund of Johnson County to efficiently address the affordable housing crisis by targeting trust fund activities by income level. a National Low Income Housing Coalition. (2002). Out of reach: The gap between housing costs and income of poor ~x~.ple in the United States. Washington, D.C.: National Low Income Housing Coalition. City of Iowa City. (1999). CitySTEPS Consolidated Plan, 2001-2006. lowa City, IA: City of Iowa City, Department of Housing and Community Development. s Maxfield Research, Inc. (January 1998). Housing Market Analysis and Demand Estimates for the Iowa City Urban Area. Prepared for Iowa City Department of Planning and Community Development, Iowa City, low~ Minneapolis, MN: Maxfield Research, Inc. SCOT Analysis The following is an analysis of Strengths, Challenges, Opportunities and _Threats that the Housing Trust Fund of Johnson County will likely face in the present and future, Strengths Challenges (mk.a. weaknesses) 1. Wide representation of community 1. Lack of resources organizations and members 2. Our challenge to get public buy in 2. Board member expertise of the 3. No paid staff community's housing needs 4. Develop "brand" 3. Dedicated Board of Directors 5. Busy volunteer Board of Directors 4. Mission driven organization 6. Financial/investment management 5. Public/private collaboration 7. Overcoming NIMBYism in the 6. Local public officials support community 7. Grassroots support 8. Board members' limited expertise on 8. Local legislators support for affordable housing trust fund establishment and housing operation 9. Innovative model of trust fund as a 9. Tax-exempt status non-profit 10. Non-profit Resource Center support 11. Flexibility Opportunities Threats 1. Impact housing needs in Iowa City 1. City/County governments may not 2. Access State Housing Trust Fund dedicate revenue 3. Leverage fmancial resources 2. Instability of funding 4. Engage community/expand grassroots 3. Lack of community support for support affordable housing through county 5. Need exists for affordable housing revenue 6. Estabhsh public/private opportunities 4. Estabhsh credibility 7. Extend support from pubhc officials 5. NIMBYism (Not in my backyard) with affordable housing 6. Economic conditions 8. Collaborate with community leaders 7. Depleting existing funds and agencies 8. Complexity of funding 9. Involve volunteers 9. High competition for trust fund 10. Use of technology (computers, etc.) resources 11. Share information and ideas 10. Competition for other funds between 12. Community support to address collaborating agencies affordable housing crisis 11. Rules of State HTF not articulated and now will impact mission III. Housing Trust Fund of Johnson County Business Plan, Action Plan and Evaluation Tool This business plan for the Housing Trust Fund of Johnson County outlines the five maingoals of the trust fund during its first three years of operation. Following each goal is a table presenting the action plan complete with the activities and resources needed to meet the goal. Next, the table presents results sought and indicators that those results have been achieved. The Board will use the results and indicators in the table as an evaluation tool from which outcomes can be determined, i.e., how well the business plan is being carried out and if the outcomes have been achieved. An overall outcome for each goal is presented below each table. The plan is outlined in the following logic model format: 1. Business Plan a. Goal 2. Action Plan a. Activities 8z Methods b. Resources 8z Inputs 3. Evaluation Plan a. Results b. Indicators of Results Snapshot of the Housing Trust Fund of Johnson County's strategic plan: Overall Issue: Johnson County, the most cost burdened county in Iowa, lacks affordable housing. 1. Establish the Trust Fund 2. Educate and Advocate for Affordable Housing Solutions 3. Capitalize the Trust Fund 4. Distribute Funds from the Trust 5. Build Capacity and Financial Stability Overall Outcome: As a result of the work of the Housing Trust Fund o/Johnson County, the affordable housing crisis in Johnson County is alleviated. 1. Establish the Trust Fund Strategic Goal 1: A county housing trust fund will be established by June 30, 2004. Action Plan Evaluation Plan 2a- Activities and Methods 2b- Inputs and Resources 3- Results and Indicators Planning committee will: · Board members volunteer a. Results: time. · Develop and distribute · Trust fund is established, materials to attract · Committee members potential revenue sources, volunteer time. b. Indicators: · Apply for incorporation · Community support. · Articles of Incorporation. · Draft bydaws. · Collaboration between · By-laws. agencies. · Enter into a fiscal · Fiscal Agent Agreement. management agreement. * Legal advice and technical assistance from Iowa Non- · List of Board of Directors. · Recruit Board of Directors. Profit Resource Center. · Tax-exempt status letter. · Apply for non-profit status, · Administrator hired. · Hire administrator, Outcome: The Housing Trust Fund of Johnson County will exist as a staffed legal, tax-exempt corporation. 2. Educate and Advocate for Affordable Housing Solutions Strategic Goal 2: The trust fund will educate internally and externally on the need for affordable housing in Johnson County. Action Plan Evaluation Plan 2a- Activities and Methods 2b- Inputs and Resources 3- Results and Indicators · Attend seminars, workshops, · Board members volunteer a. Results: etc. to increase knowledge time. about housing and trust funds. · Public/private partnerships. · Committee members · Develop and distribute volunteer time. · Grassroots support and public materials and talking points to buy-in increased. attract potential revenue · Community support. sources. · Board members have increased · Collaboration between expertise on trust fund · Establish internal guidelines, agencies, establishment. · Develop brand. · Pro-bono website · Credibility is established. developer. · Make presentations to b. Indicators: potential revenue sources (Gov'ts, major employers, · Brand is developed. Chamber, ICAD, service groups, lenders, realtors, key · Distributable materials. individuals) · Website exists. · Make presentations to community members and agencies (neighborhood associations, LCHB agencies, etc.) · Targets will be developed for all eligible areas of trust fund activities. · Oversee pro-bono website development. Outcome: The Board of Directors and the general public have an increased understanding of the need for affordable housing in Johnson County and the purpose of the trust fund. 3. Capitalize the Trust Fund Strategic Goal 3: The trust fund will receive financial support from a combination of sources during its first fiscal year ending June 30, 2004. Action Plan Evaluation Plan 2a- Activities and Methods 2b- Inputs and Resources 3- Results and Indicators · Board will complete grant · Board members volunteer a. Results: applications, including for time state housing trust fund · Trust fund finances are monies. · Committee members secured. volunteer time. · Board of Directors will b. Indicators: coordinate a lenders' · Administrative time. luncheon to re-establish · State HTF funds secured. private lenders' consortium · Fannie Mae, Des Moines that will contribute funds to Office, sponsors lenders' · Other grant funds secured. the trust fund in FY04. luncheon. · Lenders' consortium is · Board of Directors will · Key lender hosts luncheon, established and commits apply for and lobby the IA e.g. US Bank. funds. Congressional delegation to receive an Economic · Committee members · State legislation is passed to Development Initiative communicate with IA give counties the abihty to through HUD-VA special Congressional delegation dedicate a revenue source for allocation, and their housing staffers, housing. · The Board of Directors will · Community support and · Unrestricted funds committed run endorsement campaign lobbying for local ordinance through "Friends of the to get legislation passed for and/or state enabling HTFJC.' dedicated source of funding legislation. from government entities that will generate $500,000 · Endorsements from 30 area annually for the fund. agencies and individuals. · The Board of Directors will · Major employers, area solicit for unrestricted businesses, etc. miscellaneous funds from ~Ftiends of the HTFJC." Outcome: The trust fund will be capitalized with financial support from a combination of sources in its fiscal first year. 4. Distribute Funds from the Trust Strategic Goal 4: The trust fund will distribute in the form of grants and/or loans by December 31, 2004. Action Plan Evaluation Plan 2a- Activities and Methods 2b- Inputs and Resources 3~ Results and Indicators Phase I: · Board members volunteer ~ Results: time · Board of Directors · Pmjects and agencies receive distribution committee will · Committee members funds from the trust. utilize the Continuum of volunteer time. Care Narrative and b. Indicators: supplemental surveys to · Administrative time. identifylocal needs. · Financial statements of · Pro-bono website activities. · Committee will develop development and eligible activity targets and maintenance. · Quarterly and annual repons priority areas based on from funded projects. identified needs. · Committee will draft RFP application. · Board will provide final approval of RFP process. · Staff publishes RFP on website. · Staff provides technical assistance for agency applicants. · Board will review proposals. · Board will award funds. · Staff publishes awards on website. Outcome: Trust fund loans and/or grants will be distributed to eligible projects and/or agencies. 5. Build Capacity and Financial Stability Strate~c Goal 5: The trust fund will grow program operations, i.e.,grants and loans, to stabilize the fund by June 30, 2006. Action Plan Evaluation Plan 2a- Activities and Methods 2b- Inputs and Resources 3~ Results and Indicators · Board willconduct long~ · Board members volunteer a~ Results: term planning to 2010. time · Long-term financial stability · Board will review audits · Committee members of the trust fund has been and accounting to make volunteer time. established through capacity sound financial decisions, building. · Administrative time. · Financial investment b. Indicators: subcommittee will meet · Community and agency with investment advisor to input. · Solid financial plan to 2010. strategize financial planning. · Audits. · The Bc~ard willincrease · Financial statements showing activity for each goal area by positive income. 10% per year over each of the next two years. Outcome: The trust fund continues to grow as a critical source of flexible funding for the highly cost burdened Johnson County. Housing Trust Fund of Johnson County Budget for FY04-FY0$ Budget F~cal Year (July 1 to June 30) FYO4 FY(Y3 INCOME Fundrataing & Contributions i Lenders' Consortium - 58,575 15,000 ~ HUD Special Allocation 0 500,000 3 State Housing Trust Fund 200,000 120,000 4 Government Contributions 31,000 31,620 5 Endorsement pledges 3,000 5,000 6 Contributions-other 500 510 Total Fundraising & Contributions 293,075 672,130 Grants ~ FHLB AHP 50,000 50,000 8 Other Granta 10,000 30,000 Total Grants 60,000 80,000 Other Income 9 interest Income 2,500 5,000 i0 Lean repayments 0 0 ii Administration Fee 0 0 i2 Miscellaneous Income 1,000 1,000 i3 Reserve income from Previous FY 0 275,135 Total Other Income 3~500 281~135 14 TOTAL INCOME 356,576 1,033,265 EXPENSES Wages and Benefits ~5 Salad/ 16,000 32,000 ~6 Benerds 2,240 4,480 17 Payroll Taxes 1,200 2,400 Total Wages and Benefits 19,440 38,880 Administrative l~ Office Rent 0 0 [ 9 Computer & Related Equipment 0 1,025 ~0 Telephone Expense 0 300 2~ Office Supplies 0 1,100 22 Printing 0 550 23 P~tage 0 1,200 24 Professional Fees- Audit 0 4.000 25 Accounting 0 6,000 26 Legal Fees 2,000 2,000 27 Investment Advisor 5,000 5,000 2e Technical Assistance 0 1,000 29 Website service 0 240 30 Webeite maintenance 0 1,200 31 Miscellaneous Expenses 1,500 1,500 32 Filing Fees 500 0 Administrative Total 9,000 25,115 Program Operation 33 Fundrsising/Endorsement campaign 3,000 3,000 34 Disbursements/Investments 0 275.135 35 Grants 50,000 0 Pro~lram Operation Total 53~000 278~13-~ 36 TOTAL EXPENSES 81~440 342~130 37 Excess (or deficit) revenues 27~,135 691,135 3a Loan Loss Reserve 0 0 39 Cash Received In Excess of Cash Disbursed 275,135 691,135 ARTICLES OF INCORPORATION OF HOUSING TRUST FUND OF JOHNSON COUNTY, INC. To the Secretary of State, State of Iowa: I, the undersigned, acting as an Incorporator of a corporation under the Iowa Nonprofit Corporation Act under Chapter 504A of the Iowa Code, 2002, adopt the following Articles of Incorporation: ARTICLE I - Name The name of the corporation is Housing Trust Fund of Johnson County, Inc. ARTICLE lI - Corporate Existence The corporation shall have perpetual existence. ARTICLE 1II - Registered Agent and Office The address o the corporation s ~mtml Registered Office in the State of Iowa is: 1700 South First Avenue, Suite 25B, Iowa City, IA 52240, in the County of Johnson. The name of the initial Registered Agent at this address is Mary Ann Dennis. ARTICLE IV - Purpose The corporation is organized exclusively for the purpose of expanding and strengthening efforts to address the housing, shelter and service needs of low-income residents of Johnson County. Notwithstanding the foregoing, however, the Corporation is organized exclusively for charitable, literary, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under Section 501 (c)(3) of the United States Internal Revenue Code (or any corresponding section of any future Internal Revenue Code). The corporation shall have and exercise all powers necessary or convenient to effect any or all oft. he purposes for which it is organized. ARTICLE V - Limitations The corporation shall not engage in any activities that are not in furtherance of its purposes as enumerated in these articles, except as an insubstantial part of its activities. The corporation is not organized for pecuniary profit. No part of the net earnings of the corporation shall be used for the benefit of, or be distributed to, its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in this article. No substantial part of the activities of the corporation shall be the carrying on of political propaganda, or otherwise attempting to influence legislation. The corporation shall not participate in any political campaign on behalf of any candidate for public office. Notwithstanding any other provisions of the articles, the corporation shall not carry on other activities not permitted to be carried on by a corporation exempt from federal income tax under Section 501(c)(3) of the Intemal Revenue Code (or the corresponding section of any future Internal Revenue Code), or by a corporation, contributions to which are deductible under Section 170(c)(2) of the Internal Revenue Code (or the corresponding section of any future Internal Revenue Code). ARTICLE VI - Directors A Director may be removed at any time for cause by a vote of the majority of the entire board at any special meeting of the board called for that purpose. The special meeting must be preceded by written notice of the proposed action, given to all members of the Board at least one week prior to the special meeting· Such notice shall state that the purpose of the meeting is the removal of one or more Directors named in the notice, and only those Directors so named may be removed at the meeting. The number o£ Directors constituting the first Board of Directors of the corporation is two, and the names and address of the persons who are to serve as the initial Directors are: Julie Spears, 1019 Church Street, Iowa City, LA 52245, and Amy Correia, I 1 South 7t~ Avenue, Iowa City, Iowa 52245. ARTICLE VII - Membership The Corporation shall have no members. ARTICLE VIII - Powers The corporation shall have all of the powers given to it by the State of Iowa; provided, however, only those powers shall be exercised that are in furtherance of the tax exempt purposes of the corporation and as may be exercised by an organization exempt under Section 501 (c)(3) of the Internal Revenue Code of 1986, as amended (or any corresponding section of any future Code). (A) The Corporation will distribute its income for each tax year at such time and in such manner so that it will not become subject to tax on undistributed income imposed by Section 4942 of the Internal Revenue Code of 1986, as amended, or corresponding provisions of any later federal tax laws. (B) The Corporation will not engage in any act of self-dealing as defined in Section 4941(d) of the Internal Revenue Code of 1986, as amended, or corresponding provisions of any later federal tax laws. (C) The Corporation will not retain any excess business holdings as defined in Section 4943(c) of the Internal Revenue Code of 1986, as amended, or corresponding provisions of any later federal tax laws. (D) The Corporation will not make any investments in a manner that would subject it to tax under Section 4944 of the Internal Revenue Code of 1986 as amended, or corresponding provisions of any later federal tax laws. (E) The Corporation will not make any taxable expenditures as defined in Section 4945(d) of the Internal Revenue Code of 1986, as amended, or corresponding provisions of any later tax laws. ARTICLE IX - Indemnification The corporation may indemnify any Director, officer, employee, agent, member or volunteer, or any other person serving or volunteering at the corporation's request, against any expenses or liability paid or incurred by such person in connection with any threatened, pending or completed action, suit or proceeding. Indemnification may apply whether the action be civil, criminal, administrative, or investigative, and whether formal or informal to which.such person was a party, notwithstanding the conduct of such person, and notwithstanding that such person may have been wholly successfixl, on the merits or otherwise, in the defense of such action, suit, or proceeding. Thc corporation is not obliged to grant indemnification to any person. The grating of any indemnification to any person shall not oblige the corporation to provide indemnification to any other person, or to that same person on any other occasion. For purposes of this article, the term "liability" includes any judgment, penalty, fine, or excise tax, and any amounts paid in settlement in connection with any action, suit, or proceeding. ARTICLE X - Amendments These Articles of Incorporation may bc altered, amended, or repealed and new Articles adopted by the affirmative vote of two-thirds of the entire board of directors at a meeting of the board of directors. Notice of the meeting setting forth the proposed amendment or a summary of the changes to be effected thereby shall be g~ven to each director at least ten (10) days prior thereto by whtten notice delivered personally or sent by mail to each director at her or her address as shown by the records of the Corporation. If mailed, such notice shall be deemed to be delivered when deposited in thc United States Mail so addressed, with postage thereon prepaid. ARTICLE XI - Dissolution Upon the dissolution of the corporation, the Board of Directors shall, after paying and discharging or making adequate provision for all of the liabilities and obligations of the corporation, dispose of all of the assets of the organization to another charitable orgamzation, decided upon by the existing Board of Directors. The recipient organization shall be an organization operated exclusively for charitable, educational, religioug, or scientific purposes as shall at the time qualify as an exempt organization under Section 501 (c)(3) of the Internal Revenue Code of 1986, as amended, or any corresponding provision of any future Internal Revenue Code. ARTICLE XII - Incorporator The name and address of the Incorporator is: Mary Ann Dennis, 1307 Rochester Avenue, Iowa City, IA 52245. IN WITNESS WHEREOF, the Incorporators have caused the execution of the foregoing Articles of Incorporation on this ~ %,t4- day of ~c~_~'~ , ~oo~ . Mary Ann Dennis9 Incorporator FILED IOWA SECRETARY OF STATE ~0~N-00027~$0i HOUSING TRUST FUND OF JOHNSON COUNTY, INC. CERTIFICATE OF INCORPOP~ATION The Secretary of State acknowledges receipt of the following document Articles of Incorporation The document was filed on December 20, 2002, at 10:57 AM, to be effective as of December 20, 2002, at 10:57 AM. The amount of $20.00 was received in full payment of the filing fee. Housing Trust Fund of Johnson County 1700 South First Avenue, Suite 25B Iowa City, IA 52240 Office: 319.358.9212 Fax: 319.358.0053 Board o£Directors /o3) Executive Committee: o~o Bob Bums Burns e~ Bums, LC.. · ~. Amy Correia, President Iowa Coa4tion Against Domestic Violence Term: August 2003 to July 2006 Term: August,. 2,003..: ~' to'July 2005 Teh 338-7600, ext. 1 TeL' 354-1885 · *:o Crissy Canganelli Shelter House o:. Bob Dvorsky, Vice President State Senator, 45a Districf Term: August 2003 to July 2005 Tsrm: August2003 to July 2004 TeL' 338~5416, ext. 102 TeL' 35!-0988 o**o Maryann Dennis, Ex-ofldo Greater Iowa City Housing Fellowship o:o Larry Wilson, Secreta{7 University of Iowa FSG-Campus Planning TeL' 358-92!2 Term: August 2003 to July 2005 o:o pat Guard TeL' 335-1206 Iowa City Area Chamber (Commerce Term: August 2003 to July 2006 · ~° Sally Smtsman, Treasurer Johnson Coun~y Board of Supewisors Teh 337-9637 Term: August 2003 to July 2005 °:' Steve Long TeL' 356-6000 Iowa City Planning ~ Community Development ................. Term: August 2003 to July 2006 o:o Jerry Anthony Teh 356-5250 University of Iowa Urban O Regional Planning ':' Julie Spears Term: August 2003 to July 2006 Community Member Teh 335-0622 - Term: August2003 to July 2004 .*.o DaynaBallantyne Tek' 3354932 Cdsis Center o:o Mike Stoffregen Term: August 2003 to July 2004 Community J¢oundation of Johnson County Teh 351-2726 Term: August2003 to July 2004 Teh 337 0483 HOUSING TRUST FUND OF JOHNSON COUNTY Resolution of the Board of Directors September 26, 2003 The Board of Directors of the Housing Trust Fund of Johnson County does hereby resolve that the Fund Raising Committee is authorized to submit and the President to sign a request for funding to the City of Iowa City for CDBG Economic Development funding. This authorization is to expire six months from the date of adoption of this resolution. Adopted September 26, 2003 Extend theD~ea(k m FounaCation lnte~ationa£ BiF£ Sac~t~r Fo~rion 24 October 2004 Honorable Ernie Lehman Mayor - Iowa City 418 West Washington Street Iowa City lA 52240 Re: Agenda Request Dear Mayor Lehman: On behalf of the Extend the Dream Foundation and its project, Uptown Bill's Small Mall, I would like to request the opportunity to be placed on the agenda of the 4 November 2003 Economic Development Council meeting. At that meeting I, along with our Executive Director, Tom Walz, intend to review the first two years o four CDBG funded project - Uptown Bill's SmallMall - and to share our projections for the third year of the project which will end 30 June 2004. It is our intention to submit an application for business assistance from the City of Iowa City with the objective of requesting continuing, but greatly reduced, CDBG support for a second three (3) year period. We will demonstrate that there is good reason to believe the project can become fully self supporting within a six (6) year period. Please confirm with Tom Walz whether we can be accommodated on the agenda. Thank you in advance for your consideration of this request. Sincerely, Alan M. Hallene, Jr. Chair - Extend the Dream Foundation /ch c: Tom Walz ¢/o U~r~oum Biff's Sraaff Maff 401 5out~ Gitbert Street - Iowa City, Iowa 52240 Phone: 319]339-0401 ** Fax: 3191339-0426 APPLICATION FOR BUSINESS FINANCIAL ASSISTANCE Business Requesting Financial Assistance Business Name - Extend tbe Dream Foundation on behalf of Uptown Bill's small Mall. Authorized Person - Alan Hallene, Jr., Chairperson, Board of Directors, Extend the Dream Fdn. Address- 401 S. Gilbert St., Iowa City, 52240 Contact Person - Thomas Walz~ Executive Director Telephone - 319-339-0401 Fax - 319-335-1711 email - thomas-walz _~.uiowa.edu Federal ID - 421465808 Date of Application Submittal - 10/25/03 1.1. Detailed Description of Project This is a request for continued CDBG support (at a reduced level) to provide a partial subsidy for rent and utilities for Uptown Bill's small Mall, located at 401 S. Gilbert St. Through the assistance of a three grant of $105,000 from the CDBG program (ending on June 30,2004), the Extend the Dream Foundation was able to open a mall of six businesses at the above location: a coffeeshop, a bookstore, an antique/collectible shop, a music venue, a super graphics business, and an art gallery/music therapy program. Each of these micro-enterprises were owned and operated by persons with disabilities. The proposed project would continue the operation of these businesses and add two major new initiatives: the opening of an African aris and crates shop (to be owned by a low-income immigrant from Senegal) and an off-site workshop, Mick's Workshop, which would contract to do home improvements (e.g. painting and floor refinishing). The workshop currently serves as the refinishing arm of the antique shop. The small mall businesses provide employment to 12.1 FTE persons with disabilities, not to mention other disabled persons who serve volunteers. It is estimated that by the end of the next three years (7/1/04-6/30/07) the Uptown Bill's project would produce 20 FTE jobs. 1.2 Descriptions and History of Businesses Uptown Bill's small Mall opened on July 1, 2001. A total of five businesses were included at that time- the coffee shop, the bookstore, the antique shop, a super graphics business, and a tea room. By the end of the first year the Mall added a music therapy program and an Art Gallery. By the end of the second year, the Mall added an office for the Iowa City/Coralville Intergroup (AA) and developed a small refinishing business off site. Within this third year, the small Mall was able to incubate the Iowa Heart song program, helping it establish its own venue several blocks away. The music therapy program was replaced with a conversation salon and the development of a new shop that would feature imports from Senegal, Afl-ica. This latter shop, called Akebuland or Land of Africa is due to open by the first of the year ('04). The bookstore added an e Bay sales dimension which has doubled its gross revenues; the tearoom was changed into a music venue for performance, along with sales of used musical instruments and CD's~ The AA programs located in the Mall have expanded to offer at least one AA meeting daily, seven days a week. The Intergroup maintains an office in the Mall. Mall hours are 8AM to 8PM, seven days a week, with extended hours on music nights. Each of the businesses are owned and operated by persons with disabilities, producing by year three the equivalent of 12 full time positions. In addition, many other persons with disabilities work as volumeers. A total of seven owners or co-owners are members of the mall Owners Council. The gross revenues the first year of operation reached $50,000 annually, by the second year, revenues had doubled to slightly over 100,000; estimates of year three revenues are over $150,000. 1.3 Organizational Structure Uptown Bill's small Mall is sponsored by the Extend the Dream Foundation, a 501 C-3 non-profit organization. The Extend the Dream Foundation is governed by a 12 member Board of Directors made up of area business people, university of Iowa leaders, students, and persons with disabilities. EDF works through an Executive Committee, a Community Relations Committee, A University Relations, and a Long Range Planning Committee. The businesses that make up the Mall have either an owner or co- owner/managers. Only one of the businesses Iowa Heartsong was incorporated. The other businesses operate as part of EDF, but with a view to eventual incorporation and/or incubation (moving out on their own). The owner/mangers are independently responsible for the success of their business and make decisions regarding business developments. Each business, however, does have a community advisory committee to help them in this process. The owner/managers also meet weekly as Owners Council. One of the owners chairs the meetings and the Mall manager attends each meeting and speaks to finance and Mall development issues. 1.4 Names of Business Owners The following are the owners of the micro-enterprises: Coffee Shop (Jacinta Peters), Bookstore (Gretchen Gentsch and Michael Kacer), Antique store (Leslies O Lear,] and Loretta Thoen), Super Graphics shop (Ed Gaines), Mad Hatter Music Room (Del Atkins) and African shop (Abdala Faye). As owner/managers most take a percentage of gross revenues as income, percentages vary according to the disability pension status of the owners and the financial situation of their business. 1.5 Business Codes Not available 1.61 Transfer of Jobs Most of the persons with disabilities have been recruited from situations of unemploymant or perceived unemployables. Some have been referred by disability organizations in the area for employment or training. 1.7 Project Timetable Funds requested would cover a project period beginning July 1, 2004 and extending to June 30,2007 1.8 Project Status The proposed project has been in operation for two plus years. The main small businesses in the Mall have been in operation most of this time. Expanded developments including Mick's Workshop and the new African shop is still in their developmental stages. Both, however, will be operational by the third year of our current funding cycle (6/30/04). 2.1 Funding Request We are requesting a CDBG grant of $60,000 over a three-year period. This would be approximately 50% of the original asking adjusted for rent/utility increases. The success of the small businesses has been sufficient to move towards approximately 50% self-sufficiency. By the end of the sixth year, we hope to be at 100*A self sufficiency, with some expected continued reliance on an internal subsidy through an endowment fund. 2.la City Steps Under the City Steps five-year plan, the economic development needs of low-income persons and persons with disabilities have been specifically identified as priorities. The small Mall project provides both employment opportunities and training to both owner/managers of businesses and to other employees (e.g. maintenance workers, ere) Through support fi'om the Small Business Center at the University oflowa, the business advisory boards and the Owners Council, new owner/managers are being assisted on the job in being able to handle these responsibilities. While most owners and employees are working on a percentage of gross revenues, others involved in the home improvement initiative are being paid between $10-15 dollars per hour. These employees are working as sub-contractors who are attempting to earn their living through self- employment in painting, light carpentry and lawn care. All are persons with diagnosed disabilities. This is in keeping with City Steps emphasis on encouraging the expansion and retention of businesses that pay at least a living wage. A third City Steps area addressed by the project is employment support services. This is provided through student and community volunteers who serve as job coaches. Likewise all workers are provided special accommodations according to their disability situation. The project also addresses the short term City Steps objective of being an organization that "provides micro emerprise/entrepreneurial development." 2.2 City Support EDF has actively solicited individual and organizational contributions, along with specific project related grants, in addition to its CDBG grant. The pursuit of community financial support is to develop an endowment fund which can be used to subsidize the rent and utilities at 401 S. Gilbert St. These funds have been placed in both savings and an investment account and will be drawn (hopefully only the interest) upon to help internally subsidize rent and utilities al~er the sixth and final year of CDBG support. The goal is to raise $150,000 for a rent subsidy fund by the end of what we hope will be a six-year CDBG funding cycle. The initial CDBG grant has made it possible for the micro-enterprises to grow and to allow owners and employees some income. By end of the year three, we anticipate that the micro-enterprises will be able to carry 50% of the rent and utility costs fi-om their own revenues. By the end of six years, we anticipate they will handle 100% of the load, with some continuing help fi'om the endowment fund. Without the requested assistance from the City we would be forced to use the current savings in the futures rent fund to pay for immediate rent and utilities. We would have enough money to get through year four, but would not be able to handle years five and six out of business revenues alone. At present we have an investment account of $31,000 (drawing 7% interest) and an escrow (savings) account of $7,000. 2.3 Form of Business Contribution EDF pays for all general expenses related to the small Mall operations. In addition, EDF may aid or loan small businesses monies needed to develop or continue operation. For example, Uptown Arts is assisted by about $150 a month (to cover rent and utilities downstairs). In turn the small businesses make a small monthly contribution (if they can afford it) to share in the general expenses related to Mall operation. 2.4. Agencies and Institutions The Uptown Bill's small Mall project is sponsored by the Extend the Dream Foundation, a private-non- profit organization. EDF is responsible for handling all of the expenditures that relate to the building, its furnishings and it support personnel (acting in capacity of Mall manager). The University oflowa Small Business Center has regularly provided student volunteers and consultants to the project and assisted in the development of the home improvement initiative (Mick's Workshop). The Tipple Optimist Club has taken on the special task of helping the new Africa Arts and Craft store with its business development needs, including obtaining expert help on import aspects of the store. The University of Iowa maintains several financial contracts with the small Mall and EDF. EDF provides stipends to employees with disabilities in Wild Bill's Coffee Shop in return for an administrative fee and stipend costs; also the University has contracted with Mick's Workshop for improvements on several of its residential properties. The Iowa Press Citizen is considering contracting with the Mall bookstore to handle its spring book sale. The newspaper also contracts with the small Mall to write one feature article per month for its Lifestyle Section. 2.5 Assurances The Extend the Dream Foundation would commit itself to the development and expansion of two new businesses - Mick's Workshop and the African shop, which along with general growth in the other businesses would result in an expansion of employment of low-income persons with disabilities from 11 FTE's to 20 FTE's. 2.6 Project Use of Funds The requested funds would be used to partially subsidize rent and utilities for the period 71/2003 to 6/30/2004.These funds would again be paid up front to the landlord with an understanding that some return on interests from those funds should benefit the project. 2.7Terms of Proposed Financing Source A Grant $60,000 Payable at beginning of grant period or prorated at 20,000 per year for three years. Section 3. Quality of Jobs 3.1 Uptown Bill's small Mall employees a total of 23 persons with disabilities at this time, plus provides stipends for (8) other persons with disabilities in Wild Bills Coffee Shop on the UI campus. 3.2 Employment Numbers See 3.1. 3.3 New Employees to be Added Over the three-year period we would add 8 FTE positions, 4 FTE would be added the first year, 2 more second year and an additional 2 FTE in year three. Most of these new positions would be related to the two aforementioned new businesses that will be developed and to an increased number of trainees. 3.4 Payroll There would be three classifications of payment: 1) those with level one disabilities where a stipend wage is provided (these stipends average $3 per one hour worked). 2) those who are owner/manager deciding their own profit shares and 3) those working for Mick's Workshop, where unskilled workers are paid $10 and skilled workers according to market hourly rates. Most if not all persons involved in working for wages as self-employed persons. 3.5 Starting Hourly Wage New employees - $10/hour, except where they are severely disabled, and are paid stipends. Existing employees -those with Mick's Workshop are paid $10 hour, ail others are paid as indicated in 3.4. 3.6 Job Classification Table Position Title Hrs/wk Hrly Pay C Owner/manager Akebuland (Land of Africa Pats and Crafts) 60 Profit share E Sales staff 20 Open C Painters 20 $10/hr C Floor Refinishers 10-40 $10 hr. C Uptown Arts - salon coordinator 10-20 Profit share E Music Coordinator 20 Work-S0dy E Art Curator 5 Work Study E Volunteer Coordinator 15 Work~Study 3.7 Job Loss The reality would be that without the funding requested, the project would lose all 12 FTE existing jobs at the end of year four (6/30/05). We would simply use up savings to subsidize rent and utilities until the funds ran out. Even with increased revenues we would be spending down savings rather than building the necessary endowment fund. 3.8 Worker Safety The workers on site, in the 401 S. Gilbert St facility are protected by annual fire inspections and by assignment of the disabled persons away from physical hazards or stresses. The main building is fully accessible according to ADA standards. Off-site employees operate under the same safety standards as University Facility Service employees. 3.9 Medical and Dental Insurance No health benefits are provided since all of the "employees" in the project are Medicare/Medicaid Eligible or are Medicaid and Med Pad eligible. Section 4. Economic Impact 4.1 All of our operating expenditures will be made in Johnson County, except for some auction purchases in surrounding counties and the imports being made from Senegal. We purchase all coffee shop inven tory, all consumables, all equipment rental, and labor from within the County. The same is true for antiques and collectibles that are purchased for resale. Our music venue draws mainly on local artists who benefit from our commitment to pay for their performances. 4.2 Less than 10% of sales would be companies that buy outside Eastern Iowa 4.3 Competition - The Africa Art and Craft shop, as a specialty shop, would present limited direct competition to area girl shops because of its unique merchandise. With respect to Mick's Workshop, other self employed persons or who do painting and floor refinishing could be affected. Since most of contraets are with the University of Iowa it would be the University's own Facility Services that would be most affected/ In the existing small businesses, some minor competition with coffee shops, used book stores, and antique stores are possible, but the impact would be modest. The same is tree of the music programs which presents some competition to area bars and dance areas. 4.4 Benefits to the County. This project is serving a need for employment and volunteer opportunities for low-income persons with disabilities in a non-segregated, but still somewhat protected environment. No person with a disability would feel out of place in Uptown Bill's small Mall, but the same can be said of persons who are abled. The location of the project and the presence of a strong program in recovery makes the Mall helpful to homeless persons and persons with substance abuse problems.. The same can be said of persons with other disabilities. Having a non-stigmatizing supportive place for these benefits the County persons. EDF is producing a network quality documentary on the story of Bill Sackter and his legacy. This should bring national attention to the City/County and its support of the small Mall and B Street house. The County is benefited by the level of volunteer social service that is organized and invested in the Project. An average 47 volunteers share some time in the Mall weekly, giving thousands of hours Annually. The rental of 401 S Gilbert St. increased property tax revenues paid by the owner Benjamin Chait for a property that had sat vacant for several years. 4.5 Property tax base The homeowners of 1821 B Street are paying property taxes. As mentioned the current lease of a previously unoccupied space at 401 S Gilbert building has increased the property taxes paid by its owner Benjamin Chait. 5. l Environmental Impact We do offer a book recycling service through a contract with a Coralville book recycler, plus practice the usual recycling behaviors. The fact that we have a furniture-refinishing project is also a form ofrecyclin8. We have no control over energy use in our building. 5.2. Recycled Materials As mentioned we recycle furniture, boards and old hardware in Mick's Workshop. We also are a recipient of Table-to-Table, reducing food wastes and meeting needs of low-income persons for food. 5.3 Storage - we will not be involved in work with dangerous chemicals, except paint cans, varnish cans and furniture stripper. We follow standard practices of using city protocols for their disposal. 5.4. Renewal Energy - only human energies through effective rehabilitation and creation of opportunifies for those who have traditionally fallen outside the conventional employment market. Section 6. 6.1 Community Contributions The EDF is an all-volunteer organization, including its Executive Director. In its small mall project EDF recruits and deploys community volunteers. Records show that community volunteers logged 25,000 hours of service in 2002-2003. Individual donors from the local community contributed approximately $30,000 in cash this past year, with the majority of funds being diverted into the documentary fund. The investment in the documentary is based on the importance of the documentary as a future marketing tool. The new start up business, African Arts and Crafts, is being assisted by a group of 12 student members ~om theTippie College of Business Optimist Club. 6.2 Violations History No citations or convictions, not even close. Section 7: Required Attachmems ( >ac ) Business Plan - update business plans developed by business school volunteers will be submitted at a later date ( ) Profit and Loss Statements ( x ) Balance Sheets A. Gross Revenues Year One - $51,000 Year Two - $106,00 Year Three - estimated ~150,000 Year Four - ~175,000 (n/a) Letters of Commitment of project funds ( x ) Employer Comribution and Payroll Report - all persons who are paid stipends or wages are not payroll employees. They are either stipendees or self-employed contractors. (x) Map (iv'a) Cost Estimates - only capital outlays are for replacement of invemory for the new businesses or for lease/rental of equipment (ladders, scaffolding). ( x ) Ceaificate from Secretary of State ( ) Certificate of incumbency ( x ) Corporate Signatory The enclosed application has been reviewed and approved by the Executive Committee of the Ex the Dream Foundation at its 10/14/03 meeting and is submitted on behalf of the Board of Directors of EDF. BOARD OF DIRECTORS -EXTEND THE DREAM FOUNDATION The Board of Directors of EDF has expanded and developed fairly strong work committees. The Board needs to increase its representation of persons with disabilities and to get the University Relations sub committee functioning. The 12-member board includes the following persons; Al Hallene, Jr. Board Chairperson, businessman and adjunct professor Alan Young, Vice Chairperson, staff benefits, University of Iowa Steve Hall, Chair of Long Range Planning Indepedent Book Dealer Earl Lehman, Secretary/Treasuer Account and Tax Consultant Chuck Skaugstad, Chair of Community Relations Businessman Holly Hart, WSUI Radio Producer Marilyn Austen Director DHS Iowa County Peter Blanck/James Schmeling Law Faculty, Disability Law Center Phil Jones Vice Pres Student Affairs, U of I Tom Gilsenan Manager of Wild Bills Coffeeshop Josh Oersten Engineering Student Liz Beasely Scattergood School Admin ,Mst Jeffery Portman EXTEND THE DREAM FOUNDATION BALANCE SHEET July 1,2002 - June 30, 2003 ASSETS Cash and cash equivalents $123,887.72 Prepaid rent and utilities $35,000.00 Investment income $1,773.77 Inventory $350.00 Fixtures, furniture and equipment $800.00 Total assets $161,811.49 LIABILITIES Accounts payable $75,261.85 Contractor fees payable $1,179.00 Stipends payable $27,722.97 Rent Payable $41,900.00 Total liabilities $146,063.82 RETAINED EARNINGS $16,747.67 Total liabilities and retained earnings 161,811.49 BUISNESS PLAN Extend the Dream Foundation-Uptown Bill's small Mall 2003-2004 with Financial Goals 2004-06 Business Plan - Extend the Dream Foundation-Uptown Bill's small Mall, 2003-06 Background This business plan was prepared for the program year 2003-04 with financial goals established for FY 2004-5 and FY 2005-6. The plan was prepared by the owner/managers of the small enterprises for their respective business and reviewed by their advisory boards. The EDF component was prepared by its Executive Director and reviewed by its Executive Committee. In some cases, students from the University of Iowa School of Business assisted in the process. The business plan follows a template suggested by the students in which each of the businesses addressed the same topic areas to provide some uniformity to the plan given its diverse preparations. The template includes: financial goals, management goals, sales goals, inventory goals, marketing goals and volunteer utilization goals. Each business plan begins with a short narrative outlining the over-all thrust of the plans. The business plans completed represent - the Extend the Dreams Foundations, the Uptown Bill's Coffee Shop, Bill's Book Mart, Leslie and Loretta's Luxuries, the Mad Hatter Room and Uptown Arts. Not included is the one for profit organization, Mr. Ed's SuperGraphics, who operates independent of the Mall fiscal oversight. Business Plans Extend the Dream Foundation Narrative: the over-riding concern of EDF for FY 2003-2004 is to secure partial support from the City through its CDBG grant for a second three year cycle. An application will be made for Business Assistance funding to cover about half the rent and utilities for its 401 S. Gilbert facility for years 2004-2007, the estimated time it will take to achieve financial self sufficiency. A comparable focus will be on building an endowment fund that would eventually take over some internal subsidy of rent and utilities beyond 2007 if needed. The marketing strategy towards increasing corporate and individual giving is the completion of a documentary on the life and legacy of Bill Sackter. With this strategy in mind, immediate outside fund raising efforts have been towards funding the video's development. A third concern for the year is two new business developments which would have major impact on the Mall's future: the start up of an African art and craf~ shop and the expansion of Mick's Workshop to include a home improvement component. A final consideration for the year is the "management plan" issue of beginning to build a plan for backup and eventual replacement of the EDF volunteer executive director. EDF Plan 1. Financial goals. a. To achieve one major corporate gif~ in the amount of $20000, with smaller grants totaling $5000 b To achieve individual donations in cash or kind amounting to $10,000 c. To achieve refunding of CDBG grant at 50% of the original (plus inflation) $60,000 d. To assist the mall small businesses achieve their respective financial goals 2. Management (Staffing Plans) a. To reapply for VISTA volunteer support in Spring '04 (when eligible) b. To study and plan for immediate backup and eventual replacement (by 2006) of Exec Director. c. To complete committee appointments with expectations of minimum of one committee meeting per quarter for Community Relations Committee, University Relations Committee and the Long Range Planning Committee (these are EDF Board Committees) 3. Marketing Plan a. To continue writing one article a month for the Iowa City Press Citizen with a small Mall focus. b. To complete and premiere the video "Bill, A Special Spirit" and pursue its national network airing. c. to provide staff support to small businesses to help them market their business. d. To maintain liaison with all local media and help them identify stories which we would like publicized. 4. Program Development Goals a. To assist with the incubation of Iowa Heartsong and its transfer to its new building and location. b. To develop a new program built around the idea of a conversation salon for the area vacated by Iowa Heartsong. c. To incubate a new small business involving African art and craft on behalf of a low-income Senagalese owner; planned opening would be before 5. Volunteer Goal a. To recruit a volunteer to track all individual donations, sends letters of thanks and send out letters seeking additional support. b. To find a volunteer to serve as backup to our contract account and as a future replacement for the current volunteer who does our tax accounting. 6. Inventory Goals a. Need to get a donation for a replacement fax machine. b. Need to improve fi.om lighting on Gilbert St. side of building. c. Need to look for a an upgrade van or pickup to handle deliveries and pickups for the small Mall. Business Plan (2002-3) - Uptown Bills Coffee Shop Narrative- The immediate need is to increase foot traffic. The daily census is estimated at 40 per day. This needs to increase by 50% this year and to double by 2006. A second concern is the need to find and sustain an owner/manager. There have been three persons filling that role in the past two years. This has been difficult to fill because of the pressures on maintaining high turnover inventory. A third concern is finding the right mix of inventory that would appeal to and draw in more foot traffic. This is reflected in the inventory goal of broadening the "menu" to include more vegetarian items and or soft drinks and juices that have wide student appeal, 1. Financial Goal a. To achieve an average weekly sales of $350 $450 (2004-5) $550 (2005-6) 2. Management Goal a. To sustain current owner/manager for one full year or beyond. b. To meet quarterly with advisory board. c. To attend all Owners Council meetings, 3. Marketing Goal a. To conduct a customer satisfaction survey and redesign inventory. b. To find alternatives to current soft drink distributors that would increase margin of profits in so~ drink sales. c. To be part of small Mall ads on cambuses and dorms. 4. Volunteer Goal a. To increase number/time of volunteers running Coffee Shop to 20 hours per week. to 30 hours per week (2004-5) to 40 hours per week (2005-6) 5. Inventory Goal a. To expand the variety of cold and hot drinks (get the capp- ucino machine operating), more exotic soft drinks and juices (health food appeal). b. Study current inventory for sales turnover and profit margins, work with assigned students from business school Business Plan - Bills Book Mart Narrative- While it is desirous to increase in-store sales, the income potential of expanding our eBay sales seems to be greater than in-store sales. Therefore, we plan to see ourselves as a group that can increasingly identify and solicit~oooks that have internet sales appeal. To this end we are working with several UI Depts. in a book drive to collect new but unused technical books that sell well on the internet. We intend to work with Engineering and Math departments initially. We are also interested in continuing the practice of running well advertised book sales and plan to make contacts with the Iowa City Press Citizen to see if it would be possible to copartner their spring book sale. 1. Financial Goal a. To achieve by the end of the year average monthly income of $750, with $250 monthly being derived fi.om eBay sales. We would expect to increase overall sales to $900 a month by (2004-5) and $1000 by the end of this three year plan, with in-store sales remaining about constant meaning the increases will come from ebay sales or the partnering project (if approved). 2 Management Goal a. To locate a co-owner/manager with computer skills and interest/ skill in book values. b. To involve the advisory board in soliciting book donations from new sources (e.g. churches, schools) c. To hold quarterly meetings with advisory board and involve them in instore book displays. d. To attend all Owner Council meetings 3. Sales Plan a. to sustain in-store sales at a minimum o£$500/month and increase eBay and special project sales by 50% o£in-store sales. b. to pursue co-partnering the spring book drive now run exclusively by the Iowa City Press Citizen c. to hold twice annual in-store book sales. 4. Marketing Goal a. To include the Book Mart under an independent listing in Universities Directory. b. To place at least one newspaper ad featuring a sale in the bookstore bi-monthly. 5. Inventory Goal a. To organize the book drive with selected University Departments using student volunteers to assist in the drive. b. To expand the book donations by contacting churches and other organizations where contributions could be forthcoming. The first new church to be added is the downtown Congregational Church. c. To review shelves and eBay offerings for purchases that could be made to replace needed stock (e.g paperback classics). 6. Volunteer Goal a. To double number of volunteer hours being given to the bookstore from 10 to 20 per week, with future year increments at about 10 hours per week. b. To recruit one expert volunteer who can help with identifying book values. Business Plan- Leslie Luxuries/Mick's Workshop Narrative - the biggest development for this planning year is the expansion of Mick's Workshop into the home improvement arena. The skills available in Mick's workshop extend beyond furniture buying and refinishing and allow for more balanced activity during the winter months, when lacking a real indoor workshop facility, furniture work slogtSdown considerably. Also the profit margin in home improvement is much better than with furniture refinishing. The experience of the previous year indicated that we cannot depend on in-store sales given our limited display space, therefore we must continue to pursue flea market sales and auction sales to keep a cash flow and hopefully to increase profits. We would intend to pursue the use of consigning items in other stores, especially the new store being planned within the mall. The African art and craft shop will display some of our "primitives" (trl~rflcs, buggy seats) for a consignment fee of 25%. 1. Financial Goal a~ To achieve monthly sales of $3500 a month to increase monthly sales to $4500/mo (2004-5) to increase monthly sales to $5,500/mo (2005-6) 2. Sales Goal a. To sustain in store sales at $1500 a month b. To average flea market sales at $500/month c. To add auction sales of $750month d. To earn monthly average income of $750 through home improvement contracts.* * Most of future growth will come from home improvement contracts. 3. Inventory Goal a. To increase in-store jewelry consignments by 50%. b. To expand other consignments by 50% (glassware, furniture) c. To contract with Iowa City VA to help with furniture disposal. 4. Management Goal a. To add a co owner to assist Leslie O Leafy in handling business growth. b. To meet quarterly with Advisory Board ¢. To regularly attend the Owners Council Meeting. 5. Volunteer Goal a. To recruit a volunteer to s~affthe monthly flea market at Sharpless Auction. b. To recruit 5 regular volunteers who would provide 2 hours per week (a semester) to assist in staffing the mall Store. Business Plan - Mad Hatter Room The Mad Hatter Room, formerly the Tea Room, plans to focus more on income generation through cover charges for musical performances and through rental of the Mad Hatter Room to outside groups. There is evidence that selective musical performances can draw fall house crowds, which also enhances possibilites of sales in the other businesses which remain open during performances. There will continue to be experimentation with used musical instrument sales and CD sales. The latter efforts have not been huge revenue producers, although the economic picture is better than when the tea room attempted to be a tea shop. There seems to be a market for space by outside groups, although most frequently attracted by the Mall are groups with very limited resources. The mission of the Mad Hatter Room is clearly shifting towards supporting local musicians and making the venue an alternative high quality music venue for those wishing an alcohol free environment. Meetings with the Stepping UP program suggest they will continue to support us financially through mini-grants in this endeavor. We would also like to diversify the music offerings to include more classical music. 1. Financial Goal a. To achieve a monthly average income of $150 from cover and rents to increase aver. mo to $250 (2004-5) to increase aver.mo, to $300 (2005-6) 2. Management Goal a. To hire a work study person to assist current Music Coordinator handle late night weekend programs. b. To establish an in-house team consisting of owner, music coordinator and the assistant to the Coordinator to work in planning and coordin- ating Mad Hatter Room activities. c. To rebuilt the Advisory Board or decide to use Mud River board as the Advisory Board. d. To attend and chair the Owner's Council meetings. 3. Marketing Goal a. To have Music venue coordinator handle all notices to area media of upcoming events. c. To produce two to three special new releases of noted music perform ances scheduled in the Mad Hatter Room. d. To maintain the chalk boards facing Maiden Lane and Court Streets. e. To produce a bi-monthly flyer listing upcoming activities in the Mad Hatter Room. 4. Volunteer Goal a. To recruit one volunteer for Thurs and Sat nites to handle cover charges. b. To recruit volunteers to help build audiences for less commanding performances. 5, Inventory Goal a. To write a grant to fund a sound system for the Mad Hatter Room. b. To look for a donation ora playable piano for the Mad Hatter Room. Business Plan - Uptown Aris Narrative - the first challenge for this planning period is to successfully incubate Iowa Heartsong (which plans to move into its own space in August'03) and find a replacement that can generate enough income to cover the uncovered rent. The ideas for development include offering a conversation salon (for rent or for registration fee generation) in the area that Iowa Heartsong and the AA groups use for meetings. A second goal is to establish criteria for what art displays will be invited or accepted into the Uptown Arts Gallery. Also there is a need to get a closer working relationship with the volunteer art coordinator, Jeremy Tinder. Greater attention must be given to the sales of err work on display and with a consignment relationship of the furnishings in the conversation salon and Leslies Luxuries (who supplies the furniture but lists it for sale). 1. Financial Goals a. To increase revenues to fully cover the rent/lease costs of $575 per month (AA revenues pick up $425 of this amount). .To increase revenues by $100 over rent costs (2004-5) .To increase revenues by $200 over rent costs (2005-6) 2. Management Goal a. To increase involvement of the volunteer art curator in planning. b. To reinvigorate the Arts Advisory group to the Gallery. c. To recommend to the EDF Board the appointment of an active member of AA to the EDF Board. 3. Marketing Goal a. To contract for a canopy with identifying information to be placed over the Court Street entrance. b. To place announcement of all art exhibitions in the local news media. c. To become a subscriber to WSUI and get three free announcements during the year. 4. Volunteer Goal a. To review the role of the volunteer curator of the UPA Gallery. b. To recruit one or more volunteers to coordinate the Conversation Salon program. 5. Inventory Goal a. To accomodate 10 exhibitions per year in the Gallery. Date: 02/14/2003 504ADN-000209669 EXTEND THE DREAM FO.U~-DATION, INC. EXTEND THE DREAM FOUNDATION ELISABETH B 401 S GILBERT ST IOWA CITY, IA 52778 CERTIFICATE OF GOOD STA/qDING Name: EXTEND THE DREAM FOUNDATION, INC. Begin date: 09/12/1997 Expiration: PERPETUAL I, CHESTER J. CULVER, secretary of state of the state of Iowa, custodian of the records of incorporations, certify that the nonprofit corporation named on this certificate is in good standing and was duly incorporated under the laws of Iowa on the date printed above. EXTEND THE DREAM FOUNDATION Gross Revenues - 2002-2003 Extend the Dream - main account $46,345.92 Coffee Shop $25,187.32 Bookstore $10,657.21 Leslie's Luxuries $45,467.96 Tearoom $3,681.24 Escrow account $15,500.00 Documentary fund $32,715.78 Uptown Ads $5,538~07 (Jan - June 2002 - 6 months only. No data for any other period - info kept by Tara) Ed's Supergraphics (no data available) check with Ed. Real Estate Investment Account -balance 6/15/03 $21,773.77 ESCROW CONTRIBUTION FOR SECOND YEAR - $15,500 EXTEND THE DREAM FOUNDATION Revenues and Expenses July 1 through September 30, 2003 ~NCOME: Donations $2,456.50 Gallery rent $1,725.00 University of Iowa - Melrose house $750.00 Administrative charge to micro-businesses $4,835.00 Insurance payment for wrecked truck $5,905.00 Stepping-Up mini grant $600.00 Mud River Concerts $450.00 Interest $2.84 Gross Profit $16,724.34 EXPENSES: Stipends $2,504.00 Maintenance/utilities/rent $1,862.12 Office supplies $311.02 Building liability insurance $195.33 Parking tickets $15.00 Postage/shipping/printing $131.59 Snickers vet visit $10.00 Purchases (Crystal Clear water) $190.00 Advertising $317.68 Mud River Artists $1,125.00 NAMI-JC contribution $30.00 Work study - UI $1,038.43 Casual labor - Chumh street project $1,305.00 Change $20.00 Food for rn~etings $172.76 Purchase track from auction $300.00 Truck title $20.00 Truck insurance $205.00 David Young phone $42.38 Escrow contributions $65.00 Chamber of Commerce dues $25.00 Food service license $50.00 Gift certificate $60.00 Total expenses $9,995.31 Net Income/Loss $6~729.03 UPTOWN BILL'S COFFEE SHOP Revenues and Expenses July 1 through September 30, 2003 INCOME: Sales $4,323.76 Donations $1,007.00 Wild Bill's Coffee Shop management fee $2,700~00 Fund transfer $30.00 Interest $0.28 Gross Profit $8,081.04 EXPENSES: Wild Bill's - stipends and pumhases $1,495.54 Stipends - Uptown Bill's $405.00 EDF management fee $900.00 EDF escrow contribution $400.00 Purchases $3,420.41 Office supplies $23.27 Sales tax $227.10 Food for meetings $9.56 Change - flea manet $50.00 Total expenses $6,930.88 Net Income/Loss $t~130.16 BILL'S BOOKSTORE Revenues and Expenses July 1 through September 30, 2003 INCOME: Store sales $3,336.78 e-Bay sales $1,141.59 e-Bay shipping $215.50 Interest $0.28 Gross Sales $4,694.15 EXPENSES: Extend the Dream Foundation management fee $1,100.00 Extend the Dream Foundation escrow contribution $600.00 Office supplies $151,37 Postage/shipping $359.01 Telephone $80.85 Purchases $549.71 Intemet $56.51 Adveitisin~ $11.03 Stipends $840.00 e-Bay fees $136.45 e-Bay refund $18.01 Table for book store $13.32 Fair & flea market $50.00 Total expenses $3,966.26 Net Income/Loss $727.81~ LESLIE'S LUXURIES Revenues and Expenses July 1 through September 30, 2003 IINCOME: Consignment/auction/sales $14,253.04 Refund of apartment deposit - Mick Vevem $759.50 Interest $0.75 Gross Profit $15,013.29 EXPENSES: Stipends: Mick Vevera $3,048.45 Leslie O'Leary $85.00 Nancy Butler $80.00 Michael Kacer $50.00 Auction purchases $5,350.25 Consignor payments $539.00 Shipping/postage $52.35 Extend the Dream Foundation mgt fee $1,100.00 Extend the Dream Foundation escrow cont $900.00 Transportation $425.94 Office supplies $93.31 Purchases $3,573.00 Food for nleetings $23.75 Bank charges $35.25 Fair & Flea Market $50.00 Total expenses $15,386.30 Net Income/Loss -$373.01 MAD HATTER'S TEAROOM Revenues and Expenses July 1 through September 30, 2003 IINCOME: $734.50 Donations $160.00 Rental - Mary Allen Gross Profit $894.50 EXPENSES: Extend the Dream Foundation mangement fee $235.00 Extend the Dream Foundation escrow contdbtuion $135.00 $50.70 Office supplies/copies etc Stipend - Debert Atkins $144.00 $307.00 Purchases Rental to EDF - Mary Allen $140.00 Total expenses -$1,011.70' Net Income/Loss -$117.20 EXTEND THE DREAM ESCROW ACCOUNT July I through September 30, 2003 Balance July1,2003 $3,335.32 Business contributions $2,525.00 Interest $6.83 Balance September 30, 2003 $$,857.tS Weekly Bank Balances I~usiness ~ Deposits Balance 10~/03 EDF main account $8,897.59 9/23 - 9/29 $6,760.00 $7,921.64 {)/30 - 10/6 $5,996.45 ** Coffee Shop $2,097.33 {)/23 - 9/29 $319.20 $1,402.26 , , 9/30 - 10/6 $520.00 Wild Bill's 9/30,- $376 EDF mgt fee- Bookstore $1,678.69 1/23 - 9/29 $213.32 $1,019.84 9/30 - 10/6 $164.65 (EDF mgt fee -$500) .eslle's $1,833.20 9/23 - 9/29 $202.87 ~9.58 9/30 - 10/6 $750.80 (EDF mgt fee- $500 Mick rent & util - $514) Tearoom $204.50 9/23 - 9/29 $5.00 $289.50 9/30 - 10/6 $85.00 Escrow account $5,864.82 9/23 - 9/29 $0.00 $5,864.82 9/30 - 10/6 $0.00 Ralston Creek cleanup - $300 Church Street - $3700 . . Business contributions - $1500 Volunteer Commitment At Uptown Bill's Small Mall 2003 1. Uptown Bill's Volunteers Uptown Bill's Small Mall operates on the ~trength and dedication of its many volunteers The following is a breakdown 0f the different categories of volunteers who serve at Uptown Bill's. The informatiOn is up to date as of July 30. 2003. A. Owners/Managers Uptown Bill's model is unique in that disabled individuals are not only employees, but also developers of their own businesses. The business owners form the backbone of Uptown Bill's. There are currently eight disabled owners or co-owners at the Small Mall: Delbert Atkins, Edmond Gaines, Leslie O'Leary, Lauretta Stringer-Thoen, Gretchen G-entc, h, Michael Kacer, Jacinta Peters, Mick Yevera, and Abdala Faye (Senegal refugee). While owners receive a small portion of the profits from their shop, the time and energy they contribute far exceeds this amount, and they are also considered volunteers. Average Combined Hours: 249 hours/week Estimated 6 months: 7,672 hours B. Staff Besides the owners, Uptown Bill's Small Mall has several staffmembers who are volunteers. The Executive Director, Dr. Thomas Walz, Po Li Leo, and Al Young serve on a purely voluntary basis. There is an Amedcorp*VISTA worker ('Volunteer In Service to America), Elisabeth Beasley, who works full time and receives a living stipend from the federal government. There are three Federal Work Study workers, IP Claussen, Aaron Wilson (Replaced by Jacob Livermore), and Melissa Derr Average Coml lned Hours: 147 hours/week Estimated 6 months: ;~, 822 hours C. Volunteers Receiving a Stipend Several of Uptown Bill's regular volunteers receive a small stipend. These are often individuals with a disability who are receiving Social Security assistance, for whom a small supplementary income makes a big difference in terms of quality of life. Because their efforts far exceed their nominal pay, as with the owners, we consider their contribution voluntary. Currently, seven volunteers fall into this category. Average Combined Hours: 102 hours/week Estimated 6 months: 2, 712 hours D. Volunteers Receiving no Stipend These individuals contribute their time without receiving any monetary remuneration. They include studems supplementing their classroom learning, individuals doing required community service hours, and community members from all walks of life, with and without disability, who want to contribute to the Bill project. There are 28 people in this category. Average Combined Hours: 114 hours/week Estimated 6 months: 2, 964 hours E. Total Volunteer Commitment (N=47) The total number of volunteers, from all the categories listed above, is forty- Average Gombined Hours: 424 hours/week Estimated 6 months: 11,024 hours 2. Populations Analysis of Uptown Bill's Volunteers To get a complete picture of the volunteer program at Uptown Bill's, it can also be useful to see the contributions of various populations. The categories within this section may overlap, as a volunteer may belong to more than one of the populations. A. Volunteers with Disabilities (N=23) There are twenty-three individuals in this category, which includes all volunteers-owners, paid, and unpaid-who have an official disability. The number of people with mental retardation averages 5 individuals per week. The number of individuals with a mental illness averages 6 individuals per week, There is one volunteer with a behavior disorder and one with ADHD. The number of people with a physical disability averages 4 persons per week, and the ntlmber of people in recovery averages 6 persons per week. Average Combined Hours: 314 hours/week Estimated 6 months: 8, 104 hours B. Student Volunteers (N--13) There are currently thirteen full-time students who volunteer at Uptown Bills. These students have chosen to volunteer in their own free time. During the school year, we average fii~een volunteers who have elected to fulfill class requirements or in their own free time at the Small Mall. The students participating in the volunteer experience at Uptown Bill's come from several different disciplines, including, social work, art, business, and psychology. Average combine hours: 62.8 hours/week Estimated 6 months: 1,632.8 hours EXTEND THE DREAM FOUNDATION SECOND ANNUAL REPORT July 1, 2002--June 30, 2003 INTRODUCTION This is the second annual report of the Extend the Dream Foundation (EDF), a 501 C-3 non*profit corporation, whose mission is to provide employment opportunities and social supports for persons with disability and public education on the economic and social needs of those with disabilities. EDF, founded in 1997, revised its mission in 1999 following a merger of EDF with the International Bill Foundation. The revised program involved the administration of the original Wild Bill's Coffeeshop in North Hall on the University of Iowa campus. In 2001, EDF successfully applied for a Community Development Block Grant from the City of Iowa City to establish a program of micro-enterprises that would be owned and operated by people with disabilities. The grant provided rent and utilities for a building at 401 S Gilbert for three years. The expectations under terms of the grant was that Uptown Bills would be expected to develop 11 full time employment positions for persons with disabilities by the end of the three year grant period. The new micro enterprise initiative was named Uptown Bills small Mall, in memory of the late Bill Sackter a mentally challenged man who life was memorialized in two television movies in the early 1980. The Uptown Bill's mall project initially involved a coffee shop, a bookstore, an antique collectible shop, a computer graphics business, and a tearoom. By the end of the FY 1, Uptown Arts, an art gallery, and music added therapy education program, was added. Shortly thereafter the main office of Iowa City/Coralville Alcoholic Anonymous was relocated in the mall and Uptown Arts served as sp~.c~ to accommodate daily AA meetings. A full-time volunteer administrator, Dr. Thomas Walz~ Prof~sor Emeritus of Social Work from the University of Iowa, directs the EDF. For the first two years several full time VISTA Americorps volunt~rs along with the support provided by university and community augmented the all-volunt~,-r staff A local twelve-member Board of Directors governs EDF. PROG~ In fulfillment of its mission, EDF operates the following programs and projects: a. The founding and on going administration of Uptown Bills small Mall and its various micro-enterprises: Uptown Bills Coffee Shop, Bill's Book Mart, L~lies Luxuries, Mr. Ed's Super Graphics, the Matter Hatter Room (music), Uptown Arts Gallery and Salon, Akebuland - Land of Africa Boutique, and Mick's Workshop. b. The funding of stipends for persons with disabilities who work in Wild Bill's Coffee Shop. b. The production ora network quality video documentary of Bill Saekter and his legacy, .in Cooperation with XAP Interactive. c. The support and management of the Sackter Hour, a privately owned dwelling based on universal design located at 1821 B Street. Program Accomplishments - Uptown Bill's small Mall a. Economic - Gross Revenues for 2002-03 ($150,011) Uptown Bills Coffee Shop $25,187.32 Bill's Book Mart $10,657.21 Leslies Luxuries/Mocks Workshop $ 45,467.96 Mad Hatter Tea Room $3,681.24 Ed's Super Graphics $4,800.00 Uptown Aris $14,000 Ex~ead the Dream General Fund $46,345.92 Documentary Fund $32,715.76 Escrow Fund/Investment Fund Contributions $21,773.77 Rent Subsidy - a rent subsidy of $3741 per month comes from the CDBG grant. This covers the first floor space at 401 S. Gilbert, plus a small office in the downstairs area. An additional lease of $575 covers the cost of the Uptown Arts area and a separate lease for Akebuland also located downstairs approximates $250 per month. The two latter leases are not subsidized by the CDBG grant, but are paid for directly fi.om earnings. Rental Income - each of the businesses pay a small amount monthly towards a future rent fund (based on their net finaneial condition) and for the general services provided by the Extend the Dream Foundation on behalf of the mall. Neither is fixed amounts and both relate to the earnings and current balances in their respective micro-enterprise account. The micro-businesses rental contributions are vary by month and amounted to ($5,200) in the second year; payments for services provided by EDF (amounted to $7,000). Some donations were diverted fi.om operational expenses to the rental escrow or to investment fund. Income towards the lower level rent on the west end of the building comes fi.om ~our AA groups and the Intercrop Office. The total contributions towards rents amounts to $400 month. The remainder of the rent comes fi.om the general fund and on occasion from special rents of the space when unused. The rental of the space occupied by Akebuland is to be paid fi.om its business revenues. b. Business Developments One business was incubated during this period. Iowa Heartsong, a music therapy program, has moved into its own building about a block away. The owner Tara Vrahal, who had been with EDF for 18 months has established with a colleague a large and promising performing arts studio. A second business under development since June 03 is Akebuland (Land of Afl'ice) Arts and Cmtts Shop. The new owner is a low-income legal immigrant fi.om Senegal, Abdala Faye. The grand opening for the store is planned for November 1, 2003. Through the skills developed in Mick's Workshop, EDF has had seve~l contracts with the University of Iowa et al to refinish floors and cosmeti~lly improve acquired properties. These have generated additional work oppommities for persons with disabilities, as well as, additional earned income for EDF. Mick's Workshop was developed to refinish furniture to sell through Lealies Luxuries. These two enterprises, Micks and Leslies, generates the bulk of the net income earned through the small Mall. c. Staffing The personnel involved in operating the various small businesses include the following: the owner mmmgers, the "professional staff" of EDF, the volunteers with disabilities who receive a stipend, the non- stipend community volunteers, and university volunteers. Over the past year the average hours of effort per week for each group ere as follows: Owners/managers with disabilities 249 hours per week Professional staff( Walz, Beaseley and Work Study students) 147hours per week Volunteers with disabilities receiving a stipend 102 hours per week All other volunteers 114 h.ours per week Average number of volunteers per week 47 Average number of volunteers with disabilities 23 Average number of student volunteers 13 % of volunteers who are minorities 21% Total FTE "employment" of persons with disabilities 11.25 FTE DOCUMENTARY FUND The second year of the project saw substantial progress in both f~nd raising and production of a documentary based on the life and legacy of Bill Sackter. Approximately $50,000 has been raised towards the production costs since the be. ginning of the project (out of an projected cost of $140,000 for the network quality one hour long video). The purpose of the video is two fold: 1) to help make the "Bill story" part of American folklore and 2) to facilitate future fund raising for Uptown Bill's micro enterprise development efforts through the publicity that would come as part of the video. The filmmaker, Lane Wyrick, is an award winning docuraentarian from Iowa City deeply committed to producing a network quality product. Barry Marrow the award winning author of the early Bill TV movies and Rainman is a consultant on the project. SACKTER HOUSE The Extend the Dream Foundation assisted two persons with disability associated with the Uptown Bills to purchase a new "accessible" home from the City of Iowa City under its "rent-to-own" Section 8 program. EDF continues W assist these owners in handling their finances and operating their home. A live-in abled caregiver was found who helps the disabled persons with activities of daily living in exchange for room. Plans are to help the owners build in their basement area and make it aecessibl~ with the intent of having a community room that other groups could use. The owners have also indicated a desire to found a small Bill Sackter museum in this area as well. Conclusion It would appear that the business a~vity within the small mall is growing, some businesses clearly faster than others. The gross revenues of the businesses about tripled during the second year. The small businesses' capacity move towards economic self-sufficiency is nearing 50% of the full costs ofreot and utilities. It appears it will take some additional years of pertial subsidy before full self-sufficiency is achievable. At that point we would still draw a small amount from an endowment fund to continue some internal subsidy to pay rent and utilities. Full self-soffi¢iency with out any form of subsidy is unrealistic for owners whose challenging conditions limit their produ~vity and efficiency. The low-income owner~ and managers sre p~rsons, many of whom, heretofore, had been outside the world of gainful employment. The same is true of the volunteers with disabilities on stipends. Most have severe disabilities and would unlikely be able to work in other than open employment. The possibility of serving as a business incubator is increasingly a part of our mission. The success in getting Iowa Heart song launched and the possibilities surrounding the d~velopment of the new African Arts and Crafts shop is encouraging. Likewise, thajob development that follows the expansion of Mick Workshop in the area of home rehabilitation is an exceptionally promising. The continued reliance on an all-voluntear staffis at question with the end of the VISTA volunteer contract. This has placed a heavy burden on the volunteer Executive Director and has forced the "hiring" of three work-study students to help in staffing the long hours the mall is open. The business accounting pressures are considerable given the number of businesses involved, the addition of new contracts and grants to manage, and the lack of sophistication in business accounting that most'owner managers present. Extend the Dream and the small Mall project have enjoyed excellent media coverage, largely by having a corps of writers on staffwho are able to write feature stories of quality that the local media are willing to use. The Mall has its own website and electronic newsletter. Extend the Dream has continued to work closely with local disability groups and agencies. Systems Unlimited and Goodwill both have used the mall as a work site. The brain injury group, the Mental Health Alliance group and the Johnson County Disability Commission regularly use the Mall for their meetings and social events. The Alternative High School has established relationships with Mall for special projects for their students. The Intergroup of the AA community has chosen to maintain its office at the Mall. Rabbi, Agudas Ac him Synogo gue The Board of Directors of EDF has expanded and developed fairly strong work committees. The Board needs to increase its representation of persons with disabilities and to get the University Relations sub committee functioning. The 12-member board includes the following persons; Al Hallene, Jr. Board Chairperson, businessman and adjunct professor Alan Young, Vice Chairperson, staffbenefits, University of Iowa Steve Hall, Chair of Long Rangu Planning Indepedent Book Dealer Earl Lehman, Secretary/Treasuer Account and Tax Consultant Chuck Skaugstad,Chair of Community Relations Businessman Holly Hart, WSUI Radio Producer Marilyn Austen Director DHS Iowa County Peter Blanck Hames Schmeling Law Faculty, Disability Law Center Phil Jones Vice Pres Student Affairs, U of I Tom Gilsenan Manager of Wild Bills Coffeeshop Josh Gersten Engineering Student Liz Beasely gcattergood School Admin ,Mst Jeffery Ponman STATE Friday~ October 24, 2003 Iowa City Press-Citizen SA Study finds 35 economic centers Iowa economies Des Moines-Ames have use a In fact, Eathington says the 1. Omaha-Council Bluffs 19. 0ttumwa iteio0i ~ regional strategy, even develop- tendency -- or preference -- of 2. Des M0ines 20. Newton map such clusters ruralIowar~to¢ommute~sevg regional s'~engths. But the study dence that re~onal pla~ is 3. Quad Cities 21. Caff01~ ac~0~ s~ ~s ~e first to map out such clus- developing and succeed~g ~n 4. Cedar Rapids 22. Mount Pleasant ters across the state, some smaUer trade centers. ~. Watefl00-Ceda~' Fails 23° Dec0rah Eath~gton s~d the goal of the ~a*aployment data show 72 per- Th~ ~ Press afl~s ~s to help political ~ad eeo- cent o~ workers who live ka towr~ nomic leaders better under, and w~ewerthan2,5OOpeoplehave ?. SIOUX City 25° Iowa City, Williamsburg- IOWA ~ -- New ~t~cs aregion'sd~Unct~a/ts, st~engths, jobs in nearby c~Ues or eouI~eS. 8. Dubuque Mate~g0 on job ~row~h, population and wealmes~es a~d pote~U~L Eat~*fington says Carroll 9. AI~s ~. Wawfly ruralcormaut~ngpattemssu~por[ ln coming weeks and month~ Count, in we,~ern Iowa, is a 10. Mason CitT-Clear Lake 27. B0one effortstogetloca]econoroJcdevel* she sa~d, the department will pdmeex,~mpleofaregionalmag- 11. Burlington 28. Grinnell opmeat leaders to think beyond release even more specific eco- net. Economic figures f~om the ~ a~d courd~ botmdafie~ nomic, labor, retaU and other ]~st decade show Carroll county 12. Clinton 29. Storm Lake ~l'nelowaRegionalEconon~c demographic dat~ on each reg~on, had a net gain of hearty 3,200 13. Muscaflne 30. Dickinson County, Spirff Atlas' uses census, econom~cand The atlas starm with the jobs, butapop, a~onlossoftwo 14. FortD0dge Lake-0k0b0jt worker~renddatatoident2~35of assumption th~ most of the people during the same pedod. 15. Marshallt0wn 31. Spencer the state's top econor~c centers, state's economic development Census data in(ficate workers Almost ail are made up of more will take place in the largest a~de commute from Crawford, Sac, 16. Marion, Pella-Kn0xvilie 32. Faiflield than one com~t~ and, altogether, centers. Since 1990, 59 percent of GuthrJe ~d Greene counties. At 17. Lee County, Keokuk-Fort 33. 0skalo0sa repres~tt 95 pexcent of the state's thestate'snorrfarmjob~row~thas the same t~ue, Carroll County Madison 34. Fayette County, 01ewein nonfarm-relatedjobs, occu.-rc:~i~nthe 11 metro counties, sends on[v a t~a~don of its re~- 18. Sioux County, Sioux 35. Hardin C0unt% Iowa ~ pempect/ve of economic ~Urbardzafion fo~es continue dents to jobs in ~ho~e counU~s, development merely at the county toinfluencetheloc~onofgrow~ ~q'nem,'_~n~ awhole lot ~con- Center-Orange City Falls-Bdora level, or city level, is not going to ~nd econon~c changes in Iowa,' it cern that tho~ people don~ co-author of the study and a ofgrowthandeconorrdcacfivity*** t~vedi~mctorofRe~on _X~l, Council ~sociatedPress onThumday. But it also points out that rural You fig~ ~t*~Jfl* order for For ~ urban centers sucl~ areas should not feel le~ out of C~rroU to starve, you're going to as Iowa City-Cedar Rapids and future economic growt~ l~vetore]y,..o~0~rneigbbors," Something to smileabout B.J. Monroe, who has worked at Oral B Laboratories ii) Iowa City for 24 years, checks the quality of the toothbrushes coming off the line before they are packaged Thursday. Oral B is celebrating 45 years of business in iowa City today. Oral B celebrates 45 years in Iowa City ~y Gigi Wood J,,,,'~ ~¥~ ~-~ c ~ .... If you go Economic Development - - Economic Development MidAmerican Ove~e~ MIDAMERICAN ENERGY ECONOMIC DEVELOPMENT About Us Service Area Contact Economic Development Building & Site Locator IN TI'IlS ~S~Ue V' IEDC Site Selection Standards Instruments of Change: The Iowa City Story Quick News 1 Featured Sites The Iowa City area is a smart start for business and a great place for people. The area's skilled and talented workforce is a natural attraction businesses wanting to J Quick Facts expand into or enter the Iowa City market. J State Info Community Relations The area has a strong history of public-private partnerships in development projects. Local Partners This year in the Iowa City metro area, the Iowa City Area Development Group assisted with projects that surpassed $50.5 million in new investment. Site Selectors Businesses By the Numbers Commercial Realtors Three new facilities were completed-Owens-Illinois Plastic Products, Alpha of Iowa in Iowa City and Proctor & Gamble Distribution Center in West Branch. These projects Quick Tour represent 672,000 square feet of new manufacturing space. The three companies also expanded their facilities an additional 206,000 square feet. These new construction projects and plant expansions total more than 878,000 square feet of manufacturing space and bring more than 300 new jobs to the area. In addition, the Liberty Medical and Commerce Center in North Liberty is undergoing approval for an $8 million project. When completed, this 53,000 square-foot facility will create up to 90 jobs in health care. Two Fortune 500 companies - GEICO Direct in Coralville and Moore Wallace in Iowa City - are planning a business expansion that will create more than 400 new jobs for the metro area. Also this year, two Iowa City Area Development Group investors - ACT, Inc. of Iowa City and Pearson Government Solutions in Coralville - completed major private-sector expansion projects that added 307,500 square feet to their physical plants. The $43 million investment added more than 230 new jobs to the economy. Strength in Numbers In the past 30 months Iowa City Area Development Group assisted 16 new projects and industry expansions fueling capital investment of $144 million and creating nearly 1,380 new jobs and 1.2 million square feet of manufacturing and office space. Last year Coralville, Iowa City and North Liberty issued private-sector construction permits totaling more than $21 million for 27 new commercial construction projects. Additionally, these cities issued ~.56 commercial permits, totaling more than million, to modify existing space. http://www.midamericanenergy.com/html/econdev6h.asp 10/23/2003 Economic Development A sample of company projects include: Alpha of Iowa, Iowa City; Bankers Advertising Company/Truart Co[or Graphics of Iowa City; Civco Medical Instruments of Kalona; GEICO Direct of Coralville; Integrated DNA Technologies of CoralviJle; Owens-Illinois of Iowa City; Marsh Advantage of Iowa City; and Plastic Products of West Branch. Rankings The 2003 Milken Institute's "Best Places for Business and Careers"index ranks Iowa City first. The ranking reviews job and salary growth and high-tech output. Iowa City beat out 96 other small metropolitan cities to move up from a number two spot last year. According to the U.S.Census 2000 figures, USA Today (June 7, 2002) reported that the Iowa City Area is the third most educated metropolitan area in the country. Men's Journal (May 2003) ranked Iowa City the sixth healthiest, safest and sexiest place to live in America. American Demographics (June 2003) ranked Iowa City ninth on its list of Top 10 Metros for the "Up and Coming" set. The list identifies millionaires-in-the making who have high-powered jobs and purchases that reflect their success. Expansion Plagazine (December 2002) awarded the Iowa City Community School District a gold medal. The education quotientTM rates secondary school districts on graduation outcome, resources index and community index. Expansion Management's Health Quotient study (February 2003) rated healthcare in the technology corridor in the Top 10 in the U.S.; Iowa City ranks sixth; Cedar Rapids ranks seventh. The Financial Times of London ranks the University of Iowa Tippie School of Management 49th out of 100 top full-time MBA programs in the world. Author Susan M. Brackney uses census data and U.S. Bureau of Labor statistics to rank Iowa City second on a list of artist-friendly alternatives to New York City and Los Angeles. AARP Magazine (May/June 2003) ranks Iowa City the 12th best places to retire in "The 15 Best Places to Reinvent Your Life." The Sporting News ranks Iowa City 75th on its 2002 Best Sports City list, and notes the University of Iowa is in the Top City in Iowa. The 2003 Fiske Guide to Colleges lists the University of Iowa as the best buy for the second consecutive year. The Guide calls the University of Iowa, "One of the most dynamic schools in the country." CLICK HERE TO .~END YOUR CO! Illll( ll|S ~k . http://www.midamericanenergy.com/html/econdev6h.asp 10/23/2003 MINUTES PRELIMINARY IP10 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION OCTOBER 16, 2003 - 6:30 PM LOBBY CONFERENCE ROOM Members Present: Jerry Anthony, Lori Bears, John Deeth, Mark Edwards, Bill Greazel Members Absent: Matthew Hayek, Jayne Sandier Staff Present: Tracy Hightshoe, Steve Long Others Present: Brendan O'Hara, Mary Milder, Tammy Spies, Jean Mat/es, Marybeth Fort, Darresa Thomas, Kristie Doser, Ron Berg, Dayna Ballantyne, Crissy Canganelli, Stephanie VanHousen, Patti Santangelo CALL TO ORDER Anthony called the meeting to order at 6:45 PM. The agenda was reordered to accommodate the individuals present to discuss item 4, review of the 200'1- 2006 Consolidated Plan (CITY STEPS). PUBLIC INPUT - REVIEW OF THE 200'1-2006 CONSOLIDATED PLAN (a.k.a. CITY STEPS) The summary of comments received is attached to the meeting minutes. APPROVAL OF THE SEPTEMBER 18, 2003 MINUTES MOTION: Bears moved to accept the minutes as submitted. Greazel seconded the motion. All in favor, motion passed 5-0. PUBLIC/MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA Bears questioned if they will receive an update on Parcel 64-ta. Hightshoe said there has been an extension on the project due to financing issues, and they will receive an update at the next meeting. Anthony announced the Johnson County Housing Trust Fund has been approved by the Johnson County Board of Supervisors and is now up and running. He asked if HCDC could endorse the project. Hightshoe said the topic could be placed on the November meeting agenda. RECOMMENDATIONS FOR AMENDMENTS TO THE 2001 - 2006 CONSOLIDATED PLAN The commission reviewed and discussed the summaries from the CITY STEPS public meetings. Edwards said in response to many comments, the need for neighborhood and recreational facilities should be made a higher priority. Anthony agreed and suggested that the Strategic Plan, that begins on page 87, should change the rating of needs for Neighborhood Facilities from medium to high. Anthony said the needs level help to guide the commission in the ranking process when allocating funding. MOTION: Greazel moved to recommend a change in the Consolidated Plan (CITY STEPS) in the ranking of needs for Neighborhood Facilities from medium to high. Deeth seconded the motion. All in favor, motion passed 5-0. MONITORING REPORTS · HACAP Head Start - Playground Equipment Edwards reported the playground equipment has been purchased, but all of it has not yet been delivered. The installation has been delayed because of the manufacturer. As installation can not be performed with a hard ground cover, they are hoping to receive all remaining items and have it installed by the end of the month before it gets colder. They purchased a pool shade that was recommended by the Department of Public Health to add shade to the play area. There are no trees providing shade for the children in the play area. Aisc, a local Boy Scout Troop volunteered and helped rearrange the play area to accommodate the new equipment. NEW BUSINESS · Emma Goldman Clinic - Project Request Anthony noted the letters included in the Commission member's information packets from Karen Kubby, Executive Director of the Emma Goldman Clinic. The first letter is in regard to the public hearings concerning the Consolidated Plan. The letter states concerns over the rising cost of health care insurance and how this effects residents living on lower incomes and also non-profit health care facilities. The second letter is a request to add up to $3,000.00 for security cameras to the Emma Goldman Clinic as part of their Accessibility, Energy Efficiency and Safety Improvements Project. The commission reviewed and discussed the request. MOTION: Greazel moved to approve the request for $3,000.00 to the Emma Goldman Clinic for security cameras for their facility. Deeth seconded the motion. All in favor, motion passed 5-0. ADJOURNMENT MOTION: Deeth moved to adjourn the meeting. Bears seconded the motion. All in favor, motion passed 5-0. IOWACITY HUMAN RIGHTS COMMISSION DRAFT/PRELIMINARY IPll LOBBY CONFERENCE ROOM MINUTES 410 E. Washington St. September 23, 2003 MEMBERS PRESENT: Lisa Beckmann, Paul Retish, Rick Spooner, David Shorr, Keri Neblett, Billie Townsend MEMBERS ABSENT: None GUEST: Sue Dulek STAFF MEMBERS: Heather Shank 1. CALL TO ORDER: Meeting called to order at 7:05. 2 MINUTES: Neblett and Shorr noted that they were both absent in July but not listed as such in the minutes. Retish moved to accept the amended minutes. Beckmann seconded the motion. Motion: Passed unanimously. 3. RECOMMENDATIONS TO COUNCIL: The Iowa City Human Rights Commission recommends to the Iowa City City Council that it approve the revisions in Title 2 of the Iowa City Municipal Code making the local ordinance more consistent with Chapter 216 of the Iowa Code. 4. REVISED HUMAN RIGHTS ORDINANCE: Beckmann asked that the discussion begin with a description of the changes. Dulek stated there have been four changes since the Commission reviewed the Ordinance revisions several months ago. In {}2-2-2 on page three, Dulek clarified the Commission's powers and added language regarding the Commission's educational function at the suggestion of a Commission member. The next three changes came about during discussions between staff in the Human Rights office and the City Attorney's office. The changes begin in {}2-4-3, on page 9. Dulek stated that it was her understanding that the Commission did not want the responsibility of making the probable cause decision so the Ordinance has been changed to reflect that. Dulek continued that Shank and her staff would draft investigative summaries and make a probable cause recommendation. The City Attorney's office will review the summary and make the final probable cause decision. The next change pertains to conciliation and is located on page 10, in {}2-4-4. The change takes the City Attorney's office out of the conciliation process. Shank will facilitate the conciliation after a probable cause decision. The fourth change is in {}2-4-6. Paragraph A includes new text and has the heading of, Litigation Worthy. Dulek explained that there might be a case in which probable cause is found but for a variety of reasons it is not worthy of a public hearing. There should always be an assessment as to whether a case is litigation worthy. § 2-4-6A allows for the City Attorney's office to form an opinion as to whether the case is litigation worthy. The City Attorney will inform two members of the Commission of the City Attorney's recommendation as to whether to proceed to public hearing or dismiss the case. If both members of the Commission make the decision to proceed to public hearing contrary to the City Attorney's recommendation, the case may go forward. Dulek said that whether to proceed in any case is the client's decision (the Commission is the client) and the Commission's attorney can only recommend a course of action. The two Commissioners responsible for the decision on how to proceed would be excluded from a review on appeal of the ALJ's findings of fact and conclusions of law following a public hearing. The changes make the Human Rights Ordinance more consistent with the Iowa Civil Rights Act. Some of the changes were taken verbatim from the state law. Retish asked what criteria he is suppose to use to determine whether he agrees or disagrees with the recommendation of the City Attorney. Dulek told Retish to consider the decisions he would make in his own lawyer's office. He has to evaluate whether the case should go forward. Shank mentioned that lay people make decisions about whether a case should go forward or be dismissed in grand jury proceedings. Shorr said that he views the changes as winnowing down the Commission's quasi-judicial role to those places in the process where it acts as a check on the system. Retish suggested having Shank put together information to inform the Commissioners, old and new, what is expected of them at the time a recommendation is made. The majority of the changes are under {}2-4-6, Contested Cases and as mentioned before, the text is pretty much verbatim from the state regulations. The effort to make revisions in the Ordinance came about when two public hearings were scheduled a year or two ago. As Dilkes, Dulek, and Shank worked on certain details relating to the public hearing, they realized that Iowa City's Ordinance did not include any provisions that gave them guidance on to proceed. The Iowa Civil Rights Commission had a procedure that was more detailed under the state law so Dulek took a lot of the text and included it in the Iowa City Ordinance. Beckmann mentioned that it was possible for a person to fulfill his or her entire term and never be involved with a public hearing. Shank agreed and mentioned that in the nine years she has been employed no public hearing has taken place although two were scheduled and subsequently settled. Beckmann asked what happens if the Commission decides to accept the changes? Shank said that if the Commission approves of the Ordinance as it is revised, it could vote on it and recommend the Council approve it. If the Commission wants to make changes, it can discuss it further and vote later. Beckmann indicated that it was time for the Commissioners to share any misgivings they had about the revisions and/or suggest any changes. Spooner indicated that he was having second thoughts. He felt that making the probable cause decision was an important part of his role as a Commissioner and representative of the citizens of Iowa City. The issue has been bothering him and he thinks the Commission ought to revisit it. Shorr asked about an alternative that was mentioned at a previous meeting in which the Commission would keep apprised of the cases yet not be responsible for making the probable cause decision. Shank indicated that the Commission had wanted to read all of the investigative summaries in order to get a feel for what is happening in Iowa City. She checked with the City Attorney's office and it was agreed that the Commission could review the case summaries after the cases are closed. Spooner said that he was not so sure he wanted to give up the responsibility of finding probable cause. He thought it was a "citizen's check" on the lawyers. Townsend thought that if the Commissioners came up with a different view of the case, the attorneys might see it in a different light as well. Spooner said that the Commissioners should not feel intimidated that they don't know as much as the attorneys. He reiterated that the Commission represents the citizens of the City. Shank inserted that the Commission is a neutral body. Beckmann had to ask herself what value was added to the process by having the Commission determine probable cause. After some reflection Beckmann decided that there wasn't any value in making the probable cause decision. In the alternative, Beckmann feels she gets more value from learning new things and/or thinking more clearly about the cases. Shorr said that recently there was a discussion regarding the history of Civil Rights law and during the discussion it came up again that the law does not always come down on the side the Commission would have if making the decision, i.e. disability cases. At Shorr's request Shank reviewed the development of Civil Rights law, including the change in strategy from just conversations between the parties to resolve cases to statutory enforcement added to the Civil Rights Act by Nixon in 1971. Now employment is one of the fastest growing areas of the law. The role of Commissions has become somewhat circumscribed. Shorr said a burden would be lifted after the probable cause decision-making role of the Commission is removed. The change will allow the Commission to engage in more constructive and direct human rights related projects. Shorr acknowledged, however, that Spooner is not happy with the revision to take the Commission out of the probable cause decision-making role. Shank reminded the Commissioners that the Commission in Iowa City was the only Commission in Iowa with the probable cause decision-making authority. Beckmann asked how the Commissioners wanted to proceed? Retish said that he would like to see the change because of a case he read recently. Retish understood the legal reason there was no probable cause in the case but he felt the law was absolutely wrong. His feeling of right and wrong, however, had nothing to do with what was legally correct. He explained that he was tired of being in the position where the law does not support a probable cause finding but the facts are such that he totally disagrees with the outcome. Retish said that he could do more if he went out in the community and taught the employers to keep better records not only to protect themselves but also to educate the employees as to their responsibilities on the job. He wants to use his energy to engage in projects that would benefit the community the most. Shorr said that it is hard to embrace the process as it is now when a stronger more important mandate would be achieved by focusing on concrete projects and real life situations. Spooner made a motion to vote on whether to accept the revisions. Retish seconded. Beckmann clarified that the Commission was voting on whether to accept the revisions and make a recommendation to Council that it approve the changes to the Ordinance. Spooner agreed that Beckmann stated the essence of his motion. MOTION: Passed 4-2 in favor of the revisions and recommending to Council that it adopt the Ordinance as revised, Retish thanked Dulek for listening to the Commission and making changes in the Ordinance based on some of the Commission suggestions. 5. NEW BUSINESS: Diabetes Banquet and Mini Health Fair There wasn't a quorum at the August meeting but the two guest speakers arrived and spoke to the Commissioners that were present. Denita Gadson and John Nesbitt, members of Eagles Flight, a group that addresses minority health care issues, indicated that African Americans are at risk of diabetes and sometimes, for a number of reasons, do not receive adequate health care. Eagles Flight is holding a Diabetic Awards Banquet and Diabetes Mini Health Fair on November 7, from 7-9 at the Holiday Inn Hotel & Conference Center. As a representative of Eagles Flight, Gadson asked the Commission to be a sponsor or co-sponsor of both events. Beckmann said that the Commission was unable to vote on this issue in August so it needed to be done during the September meeting. Nebiett made a motion to co-sponsor Eagles Flight Diabetes Awards Banquet and Mini Health Fair. MOTION: Passed unanimously 6-0. Shank volunteered to go to this event. Human Rights Breakfast - Nominating form Beckmann stated that this year she, Spooner, Retish and Townsend selected the winners to receive the Human Rights awards at the breakfast. They had a good time choosing the recipients. The group also came to the conclusion that the nomination form needs to be revised. Beckmann stated that she didn't want to read in the nominations how nice a person was or how well they did their job. She wanted to know what the nominated person has done specifically above and beyond their job. While some of the nominations were probably worthwhile, the nominators did not do a good job of setting forth the reason the person deserved the award. Townsend wanted to add the nominated person's job title to the form. Shank said she would e-mail the form to the Commissioners. Beckmann said that Maureen McCue asked Beckmann to mention the international disability program that she is putting together for the early part of October. Beckmann said that McCue wanted her to mention it at the breakfast. Beckmann said she would and Shank agreed to put McCue's flyers on every chair in the Wayne Richey Ballroom on the day of the breakfast. 6. OLD BUSINESS: Night of 1000 Dinners - This United Nations event is held annually to raise money to rid the world of land mines. The Iowa City Commission has been involved in the event every year. It is being held on the same evening as the Diabetes Banquet. Shorr moved to co-sponsor this event. Spooner seconded the motion. MOTION: Carried 6-0. The event goes from 7-9 at the Iowa City Recreation Center. There will be a keynote speaker, a video and other related activities. Shorr said that he would try and make it. Spooner said that if Shorr couldn't, Spooner would try to attend. A table will be available for information about the various organizations participating. Shank said that she would put a box of information together to take to the Recreation Center. Youth Awards Beckmann said that she wrote one letter to Marian Coleman and a cover letter for educators. She also drafted a nomination form for persons interested in the Youth Awards. Beckmann wants the Youth Award information to go to the Scouts. Beckmann said the nominators should not focus on a classroom event but if the student's participation lead to something else that would be fine. Retish asked Beckmann to e-mail the information to the Commissioners. Beckmann indicated that she was going to announce the Youth Awards at the breakfast. Commissioner Vacancies Beckmann indicated that the first two Commissioners would be selected by City Council on October 14. Shank asked the Commission to inform others of the vacancies. Public Forum - Separation of Church and State Spooner said that the group did not meet to discuss this. Retish road that persons in Des Moines want the Ten Commandments at the Courthouse. Shank said that many people believe that if a groat many people support the idea then it will happen. There does not appear to be an understanding of the 1st Amendment. Shorr asked how this conversation came about and Shank said that the subject came up during a discussion regarding the Muslim camp. Shorr said that maybe the issue needed to be narrowed for purposes of the Muslim Camp discussion. He added that the farther away the topic becomes from the original issue, the greater the diminution of its value. Retish said that he doesn't know whether people would be interested in other individual's interpretations of the Constitution of the United States. People are worried about terrorism. Shorr said that this topic requires careful thought on how to proceed. Beckmann said that it is good to be a bit risky. Shank said the Commission might want to think about raising the topic again since there were daily letters to the editor and equally as frequent talk radio discussions about the camp prior to the approval of the project by the Amy Corp of Engineers. Shorr said that it would be good to have a conversation with the person representing the Camp and other Commission members agreed. Breakfast Update & Tickets Shank indicated that she had some difficulty with the Community Service person assigned to hang breakfast posters. After a couple of weeks the individual returned to Shank's office and apologized for not hanging the posters. It was too late to recover at that point. Commissioners turned in their remaining tickets and money. Beckman said that she is going to make it dear right before the breakfast starts that the nominators and nominated needed to be cognizant of the time limit. Building Blocks to Employment: Retish said that on October 18 there will be a Meet Your Neighbor on Broadway musical event and on October 22 another Building Blocks to Employment would be held at Broadway. The musical event will be held at Pepperwood Square from 1 p.m. to 5 p.m. Part of the parking lot will be blocked off. During the event, fiyers will be distributed describing the goals of the Building Blocks to Employment Program. Commissioners and the Education Committee members will make a point of conversing with persons from the area. Retish said that the couple that owns the Rack in Pepperwood has been working with the volunteers. Shank indicated that the restaurant owners are Anthony and Diana Bryant. Beckmann made a motion that the Commission co-sponsor the two events with the Education Committee. Shorr seconded the motion. MOTION: Passed 6-0. Lafino Institute/Latino Conference The Latino Institute is a daylong educational program scheduled for October 31,2003. The focus is to provide specific information on immigration, domestic violence, and employment issues to persons that work with the Latino community. Shank and Kacena are participating. Following the Institute, there will be a reception in the Wayne Richey Ballroom. The Latino Conference on Saturday is similar to the one last year. An Awards Brunch and various workshops are offered. Beckmann said that she would like to attend the brunch if she were in town. 7. REPORTS OF COMMISSIONERS: Keri Neblett: reported that she went to a very inspiring training. She saw Jackson Katz, who is doing the "Mentor" in violence prevention. He has targeted sports teams and leaders with particular sports teams to speak out against violence against women. Katz's' philosophy is that men need to speak out against that type of violence. Unless there is accountability in men's culture nothing will get done. Katz was an athlete and he has produced two videos entitled, "Tough Guys," and "Wrestling Your Way to Manhood." Neblett left the training feeling really inspired. There is a curriculum for schools regarding the issues set forth in Katz's violation prevention program. Neblett encouraged people to see Katz. His web site is jacksonkatz.com Retish wants the Commission to consider showing and sponsoring the video, "Bang, Bang, You're Dead." It is about school violence and the pressure on kids to engage in violence instead of other means of conflict resolutions. Retish said he would love educators to see the video and he added that the students in his class thought the video was good. He thinks children and adults that work with children should see the video. Retish has talked to the Riverside theatre about kids putting on the play as the script is available on the Internet. Shank mentioned that Hugh Ferrar from the International Writer's Workshop is interested in having the Commission hold an event in which persons from the IWW read their short stories, poetry, or essays on issues relating to human. Ferrar was going to survey the writers and find what they had available. Retish said that he would put on brown bag lunches and the International Writers would speak to the students regarding topics of interest regarding their country of origin. Generally there would be a conversation that was quite informative. Retish suggested the Commission put together a forum every month in which the public has a conversation with one or more International Writers. 8. STATUS OF CASES: Shank indicated that the ninety days would expire soon in the case in which there was an unsuccessful conciliation. The Commission will then be asked to make a decision as to whether to dismiss the case or go forward to public hearing. 9. ADJOURNMENT: MOTION by Shorr and seconded by Townsend at 8:31 p.m. MINUTES PRELIMINARY IP12 PLANNING AND ZONING COMMISSION FORMAL MINUTES QCTQBER 16, 2003 EMMA J. HARVAT HALL MEMBERS PRESENT: Beth Koppes, Jerry Hansen, Ann Bovbjerg, Ann Freerks, Dean Shannon MEMBERS ABSENT: Benjamin Chair, Don Anciaux STAFF PRESENT: John Yapp, Bob Miklo, Mitch Behr OTHERS PRESENT: Karen Dawes, Amy Bouska, Steven E. Nelson RECOMMENDATIONS TO COUNCIL: Recommended approval, by a vote of 5-0, SUB03-00037, a final plat of Lindemann Subdivision Part 2A, a four outlot, 63.22-acre residential subdivision located north of Court Street and east of Scott Park Drive. Recommended approval, by a vote of 5-0, SUB03-00038, a final plat of Lindemann Subdivision Part 3, a 64-1ot, 18.21-acre residential subdivision located nodh of Court Street and east of Scott Park Drive. Recommended approval, by a vote of 5-0, SUB03-00039, a final plat of Lindemann Subdivision Part 4, a 40-lot, 14.85-acre residential subdivision located north of Court Street and east of Scott Park Drive. CALL TO ORDER: Bovbjerg called the meeting to order at 7:34 pm. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ANNOUNCEMENT OF VACANCIES ON CITY BOARDS AND COMMISSIONS: Bovbjerg said lists of City Boards and Commissions that persons could volunteer to serve on were posted on the bulletin board in the lobby. She suggested members of the audience review the lists and consider volunteering to serve on a board or commission as a way to help their City. ZONING / DEVELOPMENT ITEM: SUB03-00028/REZ03-00020, discussion of an application submitted by Southgate Development for a rezoning of 119.94-acres from Interim Development Single-Family and Multi-Family Residential (ID-RS and ID-RM) to Planned Development Overlay, OPDH-5 and a Preliminary Plat of Sandhill Estates, a 146.48-acre, 379-1ot subdivision located south of Pepperwood Addition and east of South Gilbed Street. Yapp said the applicant had requested this item be deferred until the November 20, 2003 meeting in order to have a full Commission in attendance before the application was voted on. At the informal meeting on Monday evening, additional e-mails received by Staff had been distributed to members of the Commission. Yapp said the applicant had revised the plat as per past discussions. Significant changes were: · Five lots had been relocated from the central open space along Covered Wagon Drive plus one additional lot on Sandusky had been relocated to Ornate Circle and to the north end of Sandusky at Birch Street. Yapp said the lot relocations were recommendations that had been made by Staff and Staff was pleased to see that they had been made. · A trail connection to Wetherby Park which had been discussed at past meetings had also been added to the plat. The trail was proposed to be constructed by the developer and dedicated to the City. It would become a public connection into Wetherby Park. The Staff Report contained 4 conditions which were recommended by staff as being conditions of the rezoning. The rezoning would need to occur for the subdivision to occur. The garage set back issue was Planning and Zoning Commission Minutes October 16, 2003 Page 2 the one remaining issue. Staff continued to recommend that because the lots were narrower than what would be found in a Iow-density single-family zone and in order to maintain a residential appearance on the street, the following provisions be in place for garages: · Garages take up no more than 50% of the facade of the house ,, Be either flush with or set back from the main portion of the house · Be slightly wider, up to 60%, with part of the house brought forward to maintain the residential appearance on the street. Yapp said the Sandhill Estates proposal resulted in approximately 3.1-3.2 units per acre overall. Staff recommended approval of the rezoning to OPDH-5, overall no more than 5-units per acre, subject to four conditions. · A separate left turn lane on Gilbert Street · The garage set-back criteria · Vehicular access for the 30-foot lots be from the alley · The ultimate design of the homes on the 30-foot lots be subject to Planning and Zoning approval similar to any OPDH planned development guidelines Yapp said the applicant had agreed to three of the conditions but had not agreed to the garage set back conditions. Bovbjerg asked if Staff knew if the 30-foot wide lots were proposed to be attached townhouses. Yapp said they were proposed to be single-family lot detached homes of a long narrow design. Designs had not yet been submitted but the footprint would be similar to those on Irving Avenue. Public discussion was opened. Karen Dawes., 1055 Briar Drive, said she wished to reiterate that this would be a very large neighborhood and would have an enormous impact on the South District. It would also become part of her neighborhood. Dawes said she thought the main issue appeared to be who should be involved in and who should influence how new developments should proceed and what they should look like. The day was gone when developers solely controlled how neighborhoods grew and what their characteristics were. There needed to be a lot of people involved in new neighborhoods and how cities grew. Financial considerations were no longer the bottom line. Dawes said since developers were in a unique position she hoped that they understood that the people who lived in the surrounding neighborhoods and who would live in the new neighborhoods and City and Urban Planners all played a part in how cities would grow and expand. She said because this would be a conservation subdivision, she would like attention paid to the whole vista issue. She was pleased that part of the vistas into the open space had been opened but it was not what the designer of the plan had intended. She would like to see more of the vistas opened up. The way the houses looked, garage placement and structure of homes built on small or narrow lots were all critical to making a development of this type work well. Dawes said she wanted the Commission to know that they were concerned about these issues and hoped that the Commission would give consideration to them too. Amy Bouska, 1049 Briar Drive, said the way the development and houses looked and the vistas that could be seen would make a tremendous impact on this development. The development would be there for a very long time, most of the members of the Commission, the developer and members of Concerned Citizens for Sand Prairie Preservation would be deceased long before the development ceased to exist. She said it was very important that it be structured in a way so that the narrow lots and garages didn't dominate the lots. Bouska said she was very thankful to Southgate for taking the public's input and Randall Arndt's design and opening up the vistas into the open space, but she would personally like to see more of the lots removed. She would like the Commission to really look at Outlot A along Gilbert Street and seriously consider transferring density to that area to get the required density. She encouraged the Commission to continue asking questions as they had already asked some very good questions all through the process. It would be a big development, 379 lots. Appearances and vistas would be a very important part of making this a sustainable neighborhood. Planning and Zoning Commission Minutes October 16, 2003 Page 3 Steven E. Nelson, 1033 Sandusky Drive, said he agreed with the points made by the previous speakers. He said Staff and Southgate seemed to be stuck at this point on housing designs and the issue of garages. To try to get the process moving again, Nelson said he would like to see Southgate propose some of the standard designs they intended to build on these lots so they had an idea of what they would be, so the designs could be discussed, how many of each type of design would be allowed and so everyone would have a clear idea of what the neighborhood would look like. Nelson said he was concerned about the neighborhood even though he would not live in it. It would affect the whole south side. It had always been his hope for something a little more upscale so persons would want to live on the south side, he still hoped for that vision. If they didn't have an attractive neighborhood they would have a transient population, persons who bought the first house and moved on to something bigger in 3 or 4 years. He wanted to attract persons that would stay in the neighborhood a longer time. Design issues of the neighborhood were very important, otherwise they would have a high turnover. Public discussion was closed. Motion: Shannon made a motion to defer SUB03-00028/REZ03-0002(~, an application submitted by Southgate Development for a rezoning of 119.94-acres from Interim Development Single-Family and MultiIFamily Residential (ID-RS and ID-RM) to Planned Development Overlay, OPDH-5 and a Preliminary Plat of Sandhill Estates, a 146.48-acre, 378-1ot subdivision located south of Pepperwood Addition and east of South Gilbert Street to November 20, 2003. Koppes seconded the motion. The motion passed on a vote of 5-0. DEVELOPMENT ITEM: SUB03-00036, discussion of an application submitted by Kennedy-Hilgenberg Enterprises for a preliminary plat of Wild Prairie Estates, Part 5, a 35-1ot, 25.79-acre residential subdivision located north of Wild Prairie Drive. Miklo said the applicant had requested this item be deferred until November 6, 2003. Public discussion was opened. There was none. Public discussion was closed. Motion: Freerks made a motion to defer SUB03-00036. Hansen seconded the motion. The motion passed on a vote of 5-0. SUB03-00037, discussion of an item submitted by Southgate Development for a final plat of Lindemann Subdivision Part 2A, a four outlot, 63.22-acre residential subdivision located north of Court Street and east of Scott Park Drive. SUB03-00038, discussion of an item submitted by Southgate Development for a final plat of Lindemann Subdivision Part 3, a 64-1ot, 18.21-acre residential subdivision located north of Coud Street and east of Scott Park Drive. SUB03-00039, discussion of an item submitted by Southgate Development for a final plat of Lindemann Subdivision Part 4, a 40-lot, 14.85-acre residential subdivision located north of Court Street and east of Scott Park Drive. Yapp said the three subdivisions were interrelated. The entire Lindemann subdivision had been preliminary platted a few years ago. Over the past year the first two Lindemann subdivisions had been developing. Part 2A was to divide the property into four outlots which was related to how the sub divider and developer were purchasing the property from the Lindemann family. The north boundary of Outlot E was the same as the north boundary of Lindemann subdivision Part 3, which was a continuation of the streets that had already been installed. Part 3 was an additional 64 single-family lots. A drainage way ran nodh-south through approximately the middle of the property which would become a green-way and trail system. Those would be continued with Lindemann Parts 3 and 4. The area west of the greenway was RS-5 Iow-density single-family. The area east of the drainage way was RS-8 medium-density single- family. Both Parts 3 and 4 were consistent with the approved preliminary plat. The infrastructure on the Planning and Zoning Commission Minutes October 16, 2003 Page 4 lots was laid out according to how the preliminary plat was designed. When the properly was rezoned, a Conditional Zoning Agreement (CZA) had been associated with it, with conditions for a sewer easement to be established to provide a sewer line for the properties to the west which fronted on Hummingbird Lane which were annexed at the same time this property was annexed. That sewer easement was part of these plats and the sewer would be installed this fall. The greenway and trail which were also part of the CZA were also part of this subdivision. The last condition was for the applicant to begin contributing toward the reconstruction of Lower West Branch Road which would be needed as the area developed. Staff would monitor future subdivisions on the property north of the midway point between Court Street and Lower West Branch Road, at which time the Owner Applicant had agreed to contribute funds to the City for reconstruction of Lower West Branch Road. Staff recommended approval of all three subdivisions, Lindemann Part 2A, Part 3 and Par[ 4. Bovbjerg said when the Hummingbird Lane homes came in, there had been a time frame established for them to tie in to the sewer. Yapp said he thought the starting time had been at the time the homes had been annexed. Twenty-years from the time they were annexed or at the time their septic systems needed upgrading or failed, which ever came first. If a homeowner elected to tie in sooner, they could do so. Public discussion was opened. There was none. Public discussion was closed. Motion: Hansen made a motion to approve SUB03-0003~, an item submitted by Southgate Development for a final plat of Lindemann Subdivision Part 2A, a four outlot, 63.22-acre residential subdivision located north of Court Street and east of Scott Park Drive. Shannon seconded the motion. The motion passed on a vote of 5-0. Motion: Koppes made a motion to approve SUB03-00038, an item submitted by Southgate Development for a final plat of Lindemann Subdivision Part 3, a 64-1ot, 18.21-acre residential subdivision located north of Court Street and east of Scott Park Drive. Freerks seconded the motion. The motion passed on a vote of 5-0. Motion: Hansen made a motion to approve SUB03-00039, an item submitted by Southgate Development for a final plat of Lindemann Subdivision Part 4, a 40-lot, 14.85-acre residential subdivision located north of Court Street and east of Scott Park Drive. Koppes seconded the motion. The motion passed on a vote of 5-0. OTHER: CONSIDERATION OF 10/2/03 MEETING MINUTES: Freerks made a motion to approve the minutes as written and corrected. Shannon seconded the motion. The motion passed on a vote of 5-0. ADJOURNMENT: Shannon made a motion to adjourn the meeting at 7:59 pm. Koppes seconded the motion. The motion passed on a vote of 5-0. Jerry Hansen, Secretary Minutes submitted by Candy Barnhill Shared\pcd\minutes\P&Z~03-10-16 p&Z doc