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HomeMy WebLinkAbout1998-02-10 Info PacketCITY COUNCIL INFORMATION PACKET ,January 30, lgg8 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 MISCELLANEOUS ITEMS City Council Meeting Schedule and Tentative Work Session Agendas Memorandum from Council Member Kubby: Police Policies Memorandum from Council Member Kubby: Mediators Memorandum from City Manager: Parking Memorandum from City Manager: Memorandum from City Manager: Drainage Project Memorandum from City Manager: Pending Development Issues Memorandum from City Clerk: Meeting Schedule for February and March Memorandum from Civil Engineer McClure to City Manager: Trail (IRCT) - Burlington Street to Napoleon Park Memorandum from Police Captain Widmer to Police Chief: Training Letter from Heather Hert to Police Chief: Appreciation Letter from Christopher Knapp to City Manager: Appreciation Release: WooIf Avenue Bridge Reconstruction Project Agenda: January 29, 1998, Johnson County Board of Supervisors Memo from City Clerk & Finance Director regarding General Obligation Bonds for General Purposes - State Code Section 384.26. Meeting with University Staff- Iowa Avenue Upcoming Event South Sycamore Regional Green Space and Synopsis of 1997 Iowa River Corridor City Council Meeting Schedule and Tentative Work Session Agendas January ~0, 199~ I C~'~ [~] = Telecast Live on Cable Channel 4 I February9 : Mond,~y 7:00p COUNCIL WORK SESSION Council Chambers I February 10. · ..... Tuesday,,'l 7:00p FORMAL COUNCIL MEETING [~ Council Chambers I February 12 ~, 2:00p - 4:30p COUNCIL WORK SESSION Housing Forum Thursdayi Council Chambers I February 16 ~ PRESIDENTS DAY - CITY OFFICES CLOSED Monday [February 23 7:00p COUNCIL WORK SESSION MondayI Council Chambers [February 24 7:00p FORMAL COUNCIL MEETING Tuesday Council Chambers I February 26 9:00a - 3:00p COUNCIL WORK SESSION Goal Setting Thursday Council Chambers FUTURE ~VORK SESSION ITEMS Keg Ordinance Hickory Hill West Water Project Costs Chutes and Vaults Sales Tax HCDC Issues Iowa Avenue Streetscape Circus and Rodeo Permit Rules and Regulations Library/Cultural Center Landfill Master Plan Sand Point Wells DARE Program Review Sanitary Sewer Repair - New Policy Update Melrose/Hawkins Intersection Block 102 Parking Facility Transit Interchange Downtown Streetscape Plan FY99 Action Plan Meeting dates/times subject to change Karen Kubby CITY COUNCIL MEMI~EI~ CMc C~nt~r 410 E. Waehlngton St. Iowa City, IA 52240 (319) 59-50 o (319) 356-5009 (FAX) I~e~ldence 728 2nd Avenue Iowa City, IA 52245 (319) 338-1321 CITY OF I0 WA CITY Printed on 100% recycl~l paper -1C~/. p~t-coneun~r fil:~r~ To: City Council Date: February 10, 1997 Re: Police Policies In addition to the twenty-two items outlined by staff for our discussion of police policies, I would like to add a few more ideas and topics. 1. Non-violence training and philosophy. I would like us to review the mission statement of the police department. The overall context in which we provide police services to the community should be directed by the City Council through this mission statement. This then gets lived out by the kind of training we provide and policies and supervision we institute at the local level. I have done some research which I shared months ago with Steve Atkins about non-violence training being the core curricula after the Academy in some police departments across the country. I've attached my outline of resources to this memo. 2. Community standards. I have heard staff and Council members talk about community standards for providing police services in Iowa City. I'm not sure I could outline these. How do we know what they are without some kind of community process? A starting point may be the Vision 2000 statement, but there are some specific questions the community may have as a result of the death of Eric Shaw. I strongly encourage Council to devise a strategy that would help us illicit input on community standards. I am not asking to be let off the hook in making the hard decisions on these issues. In eight years on council I have made my share of unpopular and tough decisions. I am suggesting that community participation before we conclude the definition of our community standards is a logical and democratic way to establish such standards. I have a few specific suggestions as to the topics of this discussion: a. Use of force policy. :?.- b. Open door policy. c. The announcement of police presence on private property. d. Ammunition size and type. This discussion could take place on a regular basis as part of our 5-year accreditation cycle (I'm not sure I agree to this, but a majority has said they want to continue on this path). There may be different topics that would be more appropriate each 5-year cycle. 3. All policies should be written. If there is built in discretion lef~ to the officer, than that should be written down and accommodated by our training regiment. 4. Any time a gun is drawn it should be done because the officer feels in danger. This means it is a tense situation and the adrenaline will be flowing. I would like us to have the officer have some "down-time" after a gun is drawn. I'm not sure of the appropriate amount of"down-time" but I'm sure our officers, other police departments, emergency service providers, or psychologists could help us determine the appropriate amount of time. 5. There are many possibilities of community crisis that council should be prepared to deal with as community leaders. I do not believe we were or are prepared. It would be helpful for us and future councils to have some kind of crisis plan. Whether it is a death of a citizen caused by the actions of a public employee, a flood, an exploding building, or some other unforeseen situation, we need to deal with it better than we dealt with the death of Eric Shaw. The best time to think about this is outside of that crisis time. I would suggest that we commit to this concept and firfish our discussion and decision-making about specific police policy and personnel issues before tackling this issue. 6. As many of us have already committed to, go forward with our Freedom of Information Act request to the Attorney General for the release of the full DCI report if the County Attorney does not honor our request. Thank you in advance for your thoughtful consideration of these issues. CONTACTS FOR COMMUNITY STANDARDS FOR POLICE SERVICES, COMMUNITY BASED POLICING, AND NONVIOLENT PHILOSOPHY/TRAINING FOR POLICE DEPARTMENTS Martin Luther King Center for Non-violent Social Change, Inc. Bernard James 449 Auburn Ave., N.E. Atlanta, Georgia 30312 (404)526-8942 He refered me to Charles Alfen, Spears Westbrook, and John Jones. He suggested that looking at a profile of our current police force can help us view the strengths and weaknesses of our PD. Looking at the age, educational level, and experience of our force. He guessed that we lacked officers with 8-14years experience, as do many departments around the country, and that these are traditionally the peer group who become trainers. Charles Alfen (former St.Louis PD) Dr. Bernard Lafayette (contemporary of MLK) (770)981-8718 Offers training for police departments from the perspective of community based police services, non-violence, and a workbook with training for trainers so that we can carry on by ourselves without the need to keep calling them back in for additional training. He said he would send me some info with a description of what they have to offer and some testimonials from other cities, as well as a price sheet. His emphasis is the community's involvement in the provision of police services. Spears Westbrook South Carolina Criminal Justice Academy (803)896-7786 Had 29 officers trained via Alfen's 5 week course trainig. Thought it was outstanding. There is a 2 day community training that he felt was just OK. He gave them some feedback and they will be making some updates to ~he training. Spears refered me to Tom Sexton and to Reverand Jim Abbott. He also suggested we talk with the Balitmore, MD police department about being recently trained in some new curriculim that was very community based. We should check this out. John Jones Florida Institute (305) 237-8065 Had 3,000 officers trained via Alfen's format in Dayt.on C~nt~_~] (Miami area). Likes it alot. Tom Sexton Chief of Police in Mt. Pleasant, SC (803)849-2770 Mt. Pleasant is just outside of Charleston. The PD has 70 officers. They have national accreditation. Felt it was a good self assessment on community policing and reconciliation issues. They did not need full time attention by a command staff officer; it was added on to their other duties. Reminded me that you can get the audit list from the accreditation board and go through a self assessment without going through accreditation. Reverand JimAbbott (803)787-0392 Spears Westbrook's clergy. Rev. hosted a community training in Columbia and Spartanberg, SC about police matters. I haven't talked with him. Non-Abusive Physical and Psychological Interventions P.O. Box 473 Auburn, Maine 04212-0473 (207)782-0074 Attn: Kirk Lalemond I left a message with them and haven't heard back yet. I understand that they offer training to redirect a situation without physical contact and if with physical contact, to do so without harm to the person. This technique has been used in prisons, with police forces, and psych wards. Karen Kubby CITY COUNCIL MEM!~EI~ To: PCRB CMc ~ 410 E. Wa~hington St. Iowa City, IA 52240 (319) 356-5010 (3 9) 35e-5oo9 (F X9 728 2nd Avenue Iowa City, IA 52245 (319) 338-1321 Date: January 25, 1998 Re: Mediators In a recent set of minutes from the PCRB, there was some mention of wanting mediators for the complaint process that had some sort of experience in the criminal justice system. If this is still the desire, I want to express a mild concern about this strategy. There are a number of people in this community, some of which are on the list at the City Attorney's office, which do not have such experience who would be very effective at helping the parties involved find resolution to their complaint. I wouldn't want the PCRB process to be limited by such a restriction. I would encourage you to rethink this desired characteristic of those on your mediation list. On another matter, I wanted to let the Board know that someone who is going through the complaint process called me. This complainant had developed certain expectations about what would happen at a particular meeting and was dissatisfied about the outcome. A~er checking with staff, I realized that the complainant was not clear about the purpose of this meeting. I clarified this with the complainant and encouraged them to go forward with the process. Any way that can be developed to make sure each party is clear about what will happen at any particular time would be helpful to the process. I realize that it can be difficult to know when someone has heard a conversation when they may be upset and intent on getting a potentially emotional matter resolved. CITY OF IOWA CITY Printed on recycled paper -10% poe'l;-con~,um~ You are a hardworking group of people and your service to the Iowa City community in this new endeavor are greatly appreciated. In peace, Karen Kubby City of Iowa City MEMORANDUM Date: January 30, 1998 To: City Council From: City Manager Re: Meeting with University Staff- Iowa Avenue Parking On Tuesday, January 27, Joe Fowler, Jeff Davidson and I met with Doug True, University Vice- President for Finance and University Services as well as Dick Gibson, Dave Ricketts, and Mike Finnegan of the University staff. The purpose of our meeting was to discuss the issues associated with a possible Iowa Avenue parking garage. As you are aware the University owns the northwest corner of Iowa Avenue and Gilbert, a parking lot immediately behind the old music school. We indicated we were looking at two possible sites for construction of an Iowa Avenue parking garage. The sites were The University's property and the lot immediately behind the Senior CentedEcumenical Tower. The University staff indicated the construction of a parking ramp on their Iowa/Gilbert current parking lot would be difficult, particularly if the old music building were to remain. With the current schedule of University capital projects, it will likely be six to seven years before that building might be removed. If the old music building were to be removed, alternate space must be found somewhere in University facilities for the programs housed in that building. To construct the parking garage on the University site while leaving the old music building would create an unacceptable traffic pattern on Gilbert Street. Our staff agreed with the analysis of the Gilbert Street traffic problems that could occur. We advised them of a preliminary project plan for a parking garage behind the Senior Center fronting on Iowa Avenue. The Council's policy position to date has been that the Iowa Avenue improvements would not proceed until we had identified an alternate parking arrangement, specifically a parking garage. The University staff was very supportive of the City's interest in the Iowa Avenue improvement project as a gateway of sorts to Old CapitollPentacrest. They were also supportive of the idea of a parking garage behind the Senior Center given their schedule of capital activities planned over the next six to seven years. In our discussions, while 2 they did not commit to any formal dollar figures, they were interested in being a partner in some fashion in our Iowa Avenue work. I cannot comment any further as to what form of contribution, they may provide. We indicated the Eastlawn building would not be disturbed and if property were to be acquired impacted it would likely be the Cottage and the Harman building immediately west of the site. We have spoken with the two property owners and they expressed interest with the appropriate reservation as to the possibility of project plan for this site. In conclusion I do not believe that the University site at the corner of Gilbert and Iowa, will be available for a parking structure in the near future and that if we do choose to proceed with a parking garage the preferable site would be behind the Senior Center. As an aside I also suggested to them that we discuss the disposition of the old water plant site on Madison Street. We left with the understanding that the University staff would do some brainstorming of ideas as to what to do with the site. The University is very interested in the site for future University use. We will let you know on this matter as soon as we hear back from The University. Im\mem\sa1-27.doc City of Iowa City MEMORANDUM Date: January 30, 1998 To: City Council From: City Manager Re: Upcoming Event The Northside Marketplace (NSMP) is planning to have a street fair on Sunday, April 19. The street fair originally was going to be a fundraiser for Horace Mann Elementary School, the neighborhood school. However, the group has decided to make it a fundraiser for elementary art and music programs throughout the school district (apparently in response to the recent school district budget issues). The fair will actually take place in the KCRG and Phelan-Tucker parking lot, so I do not believe they will be asking for any streets to be closed off. At this point they have not asked for anything specific from the City (financial or otherwise), but I want to let you know that may be a possibility. We will work with them. At their recent meeting, the business owners expressed their appreciation for the new trash cans. Irn~'nern~sa 1-30.doc City of Iowa City MEMORANDUM Date: To: From: Re: January 29, 1998 City Council City Manager South Sycamore Regional Green Space and Drainage Project The Army Corps of Engineers Section 404 permit process, which is required for the construction of this project, has been changed by the Corps. The original permit was prepared under what they refer to as their "nationwide" permitting process. They have now changed that process to require an individual site permit. This is not the first time this has happened. The application of the individual site permit is far more involved and, therefore, the engineering work which was originally done and based upon the nationwide permit will now be amended. It will require us to further compensate MMS, our consulting engineering firm. The additional cost could be as much as $25,000 to $35,000. There is not much we can do, and I have instructed the Department of Public Works to proceed. bc~memos~-2SA.doc City of Iowa City MEMORANDUM Date: January 28, 1998 To: City Council From: City Manager Re: Pending Development Issues An application submitted by Walden Wood Associates II LLP, for a revised Sensitive Areas Development Plan and preliminary plat for the resubdivision of Lot 51, Walden Hills, a 2.9 acre, 25-1ot residential subdivision located within the OSA-8, Sensitive Areas Overlay Zone at the north east corner of Shannon Drive and Irving Avenue. An application submitted by Southgate Development Co., on behalf of property owners Dorothy J. Kisner and John W. & Barbara E. Kennedy, to amend the preliminary OPDH and preliminary plat of Walnut Ridge, Parts 6-9 located at the north terminus of Kennedy Parkway. An application submitted by H & O LLC, on behalf of property owner Norwood C. Louis, to rezone 4.46 acres from Interim Development Single-Family Residential (IDRS) to Sensitive Areas Overlay-8 (OSA-8) to permit 35 dwelling units located at 500 Foster Road. An application submitted by Gary Watts, on behalf of property owner Arlington L.C., to rezone 40.99 acres located between Lower West Branch Road and Court Street extended, approximately 4/5 mile west of Taft Avenue from Low Density Single-Family Residential Zone (RS-5) to Medium Density Single-Family (RS-8) & High Density Single-Family Residential (RS- 12) Zones. An application submitted by Clarence Jacobs & Bernice Jacobs Trust to sever (de-annex) 78 acres of property located south of Highway 6 in the northwest corner of the corporation limits. Im'."nem~sa 1-272.doc City of Iowa City MEMORANDUM Date: To: From: Re: January 30, 1998 Mayor and City Council Marian K. Karr, City Clerk ~'~,~' Meeting Schedule for February and March At Coun¢il's work session of January 26 changes were made in the meeting schedule for February and March and a revised schedule is as follows: February 9 - February 10 - February 12 - Regular Work Session Regular Formal Meeting Special Work Session (2:00-4:30) February 23 - February 24 - February 26 - Regular Regular Special Work Session Formal Work Session/Goal Setting (9:00-3:00) March 9 March 10 March 11 March 12 RESCHEDULED to March 11 RESCHEDULED to March 12 Special Work Session Special Formal All meetings will be held in Council Chambers. All starting times are 7:00 p.m. unless noted otherwise. Updated times and agenda will be provided in formal meeting packets. To: From: Date: Re: City of Iowa City MEMORANDUM Steve Atkins ~ Jeff McClure F~5,,-'q..~ January 28, 1998 Iowa River Corridor Trail (IRCT) - Burlington Street to Napoleon Park Just as a heads up, we have begun discussions with property owners that the City needs to purchase property from for the construction of the IRCT. Yourself or the City Council may be receiving calls from some of these folks. Some calls may be nice and some may not. IOWA CITY POLICE DEPARTMENT TRAINING BULLETIN 98-6A DATE: January 26, 1998 TO: Chief Winkelhake FROM: Captain Widmer SUBJECT: Synopsis of 1997 Training A broad overview of the 1997 training reveals the following; · 78 individual schools/block of training · 20 at Mobile Team Training Unit IV · 12 at Iowa Law Enforcement Academy · 10 conducted "in-house" with local instructors · 8 were conferences · remaining 28 were various locations off site · 8451 total hours of training · average 134.14 hours per officer · longest training 80 hours · shortest training 3 hours A more precise breakdown of training by topic, different officers attending, total hours involved, and the average hours per attending officer is as follows; Training Officers Total Hours Avg. Hrs. Per · SRT 18 1728 96 (Special Response Team) · MATS 59 1416 24 (Annual Update/Certification) Training Officers Total Hours Avg. Hrs. Per · Supervision 15 768 51.2 · Firearms 63 592 9.4 · OC (Pepper) Spray61 584 9.6 · Building Search 56 448 8 · Investigation 7 368 52.6 · Patrol Issues 14 320 22.8 · Accident Invest. 8 304 38 · Field Training 12 296 24.7 · Abuse Crimes 9 216 24 · DARE 3 208 69.3 · Interviewing 6 184 23 · Community Policing 12 152 12.7 · Media Relations 12 128 10.7 · Gangs 4 100 25 · Computers 11 92 8.4 · Defensive Tactics 3 88 29.3 · Drugs 11 75 6.8 · Crime Scene Tech 4 64 16 · Other 21 320 (8classes) 15.2 This number does not include officers in basic training at the academy or officers called upon to assist in academy classes. It also treats the MATS Training as a unit, not by training subject. Copies: Chief Winkelhake Captain Harney 405 East Prince Road /t608 Tucson, Arizona 85705 Chief of Police Iowa City Police Department 410 East Washington Iowa City, Iowa 52240 Dear Chief: I am writing to you, a bit belated, in regards to Officer Dan Drechman and his outstanding job as an officer in my ride-alongs this summer. The incidents that he handled in my presence were well worked, and he was very good and patient with the people he dealt with. Some background on myself, my name is Heather Heft, I am a senior at the University of Arizona, and my major is in Criminal Justice. My acquaintance with Officer Drechman came about because I expressed an interest in gaining some experience with the Iowa City Police Department to Sergeant Jim Linn, a very good friend of the family. He then suggested that I do a ride-along with an officer, and set me up with Officer Drechman. Officer Drechman and I then talked and we set up a time for me to join him on his patrol. That evening I rode for just a couple of hours, but enjoyed it so much that we discussed further ride-alongs in the future. I was able to ride with Officer Drechman on several occasions, after the initial ride- along. He made a special effort to make sure that I was able to ride with him as many times as my schedule permitted. He even called a couple of times to make sure that I remembered to make time to ride again. He had a wonderful personality, and he took time to explain many things that he did and does on a regular basis. I found the experience to be invaluable. I appreciated all his time and energy to make my experience worthwhile. I plan to pursue a career in the law enforcement field, specifically with the Federal Bureau of Investigations, and I think this experience will benefit me in my future career. I also wanted to express my gratitude to Officer Droll for doing a great job when he had to take me for some time while Dan had some business to attend to that I couldn't be present for. Jim Linn also did a great job in taking care of me when there was a sticky situation that almost all the officers on patrol were present at. I thank you very much for your time. I appreciate the great job that you do with your officers. I hope to have other wonderful experiences with the police department in the future, and possibly make your acquaintance. Thank you again. F I R S TClub JAN 2 9 1998 CITY UANAGER'S OFFICE Christopher W. Knapp First Club Director and Personal Banker Stephen Atkins City Manager 410 E. Washington Street Iowa City, IA 52240 January 28, 1998 Dear Steve, On Thursday, January 22, 1998, Officer Kevin Berg of the Iowa City Police Department and Firefighter Kelly Koch of the Iowa City Fire Department presented to an audience of First National Bank First Club members a seminar on Home & Personal Security. They did an excellent job. There remarks were well presented and appreciated by all present. They had excellent visual aids and their presentation was professionally done. Both Officer Berg and Firefighter Koch are excellent spokespersons for the city in providing insightful information on both their departments and the issues relating to public safety. I hope that you will pass on to their superiors our appreciation for the opportunity to have these two individuals speak to our membership. The police and fire department, in providing the time and effort for the public and especially our older citizens to have contact with these individuals of their caliber, is invaluable. Sincerely, Christopher W. Knapp First Club Director & Personal Banker FIRST NATIONAL BANK IOWA 204 E. WASHINGTON P.O. BOX 1880 IOWA CITY, IOWA 52244-1880 (319) 356-9000 FAX (319) 356-9002 M E M B E R F D I C CITY OF I0 WA CITY PRESS RELEASE For Immediate Release January 26, 1998 Contact Person: Steve Jacobsen, Project Engineer NNW, Inc. Phone: 351-2166 Weather permitting, on Monday, February 2, 1998, construction will begin on the WooIf Avenue Bridge Reconstruction Project. This project will involve the complete removal and replacement of the WooIf Avenue bridge (which spans Highway 6 and the CRANDIC Railroad, and, is located adjacent to the VA Hospital) and the WooIf Avenue pavement from Newton Road through its intersection with Rider Street, along with the installation of storm sewer, water main, and sidewalk. The bridge will be closed to vehicular traffic beginning Monday, February 9, 1998; however, pedestrian traffic on WooIf Avenue will be maintained at the site throughout construction. Due to construction of the WooIf Avenue bridge, vehicular traffic on Highway 6 will frequently be restricted to two (2) lanes and, at times, be detoured via Hawkins Drive, Melrose Avenue, Byington Road, and Grand Avenue. Construction is anticipated to be completed by September, 1998. The initial stage of construction will involve the installation of a temporary footbridge just west of the existing WooIf Avenue bridge. 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 ~' (519} .t, 56-5000 ~' FAX (319) 356-S009 81/21{/98 89:34:15 319-354-4213 -> 31c(-t",6UllY'J ll]Mfi CIT~ CLERK Page' 881 Jo~ Count~ Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS January 29, 1998 FORMAL MEETING Agenda 1. Call to order 9:00 a.m. ., 2. Action re: claims 3. Action re: formal minutes of January 22nd 4. Action re: payroll authorizations 5. Continuation of public hearing on proposed FY '98 budget amendments. a) Action re: the following resolutions: 1) Resolution amending the FY '98 budget 2) Resolution changing departmental appropriations 6. Business from the County Auditor a) Action re: permits b) Action re: reports c) Discussion/action re: resolution transferring from General Basic Fund to Capital Expenditure 'Fund. d) Other 913 SOUTH DUBUQUE ST. P.~). BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 B1/ZB/gB I~J :34:39 31g--354-~13 Agenda 1-29-98 'Page 2 7. Business from the County Attorney a) Report re: other items 8. Business from the Board of Supervisors a) Discussion/action re: letter from Compensation Board regarding salary recommendations for Elected Officials. b) Other 9. Adjourn to informal meeting a) Presentation from Chris Kivett-Berry, Grant Administrator/Planner for East Central Iowa Council of Governments re: Regional application for Iowa Department of Economic Development Housing Needs Assessment Grant. discussion b) Inquiries and reports from. the public c) Reports and inquiries from the members of the Board of Supervisors d) Report from the County Attorney e) Discussion re: budgets Other 10. Adjournment City of Iowa City MEMORANDUM Date: To: From: Re: January29,1998 City Council and City Manager Marian Karr, City Clerk f~'~ Don Yucuis, Finance Director G~e~era General Obligation Bonds for I Purposes - State Code Section 384.26 State of Iowa Code Section 384.26 "General Obligation Bonds for .(:leneral purposes" [emphasis added] requires a referendum for projects funded by bonds. However, subsection 5.a. allows a city of our population to issue up to $700,000 of bonds for (3eneral corporate project purposes subject to a reverse referendum by way of a petition. If a petition is filed the council shall either by resolution declare the proposal to issue the bonds to have been abandoned or shall direct the county commissioner of elections to call a special election upon the question of issuing the bonds. State of Iowa Section 362.4 outlines requirements of the petition. The petition of the voters is valid if signed by eligible electors of the city equal in number to 10% of the persons who voted at the last preceding regular city election, but not less than ten persons, unless otherwise provided by state law. (The last city election had 9,199 voting and would mean a valid petition would require 919 signatures.) The petition must be filed anytime before the date fixed for taking action for the issuance of the bonds. bc~nemos~3-3DY.doc CITY COUNCIL INFORMATION PACKET February 6, 1998 IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 BGdget Proposal: Iowa City - Coralville Paratransit Memorandum from City Manager: Paratransit Financial Issues Letter from City Manager to Coralville City Administrator: SEATS Memorandum from Economic Development C0ordina~or and Senior Planner: Downtown Streetscape Plan Memorandum from Economic Development Coordinator and Senior Planner: Iowa Avenue Streetscape Plan Memorandum from Planning & Community Development Assistant Director and Parking & Transit Director: Decision on Location of New Downtown Iowa City Parking Structure Memorandum from Planning & Community Development Assistant Director: Intersection of Melrose Avenue and Hawkins Drive Decision: Iowa DNR, Petition for Rule Making - Iowa City IP9 Memorandum from Planning & Community Development Director and Community Development Coordinator: Process for Discussing the Community Housing Forum Strategies IP10 Memorandum from Community Development Coordinator: Concerning CDBG and HOME Priorities Response to Comments IP11 IP12 IP13 IP14 IP15 MISCELLANEOUS ITEMS Memorandum from City Manager: 130 E Jefferson Street (Park House Hotel) Memorandum from City Manager: President Clinton's Budget Proposal for FY99 Letter from City Manager to Legislators: House File 2014 Letter from City Manager to Don Stalkfleet: Bar Owners/Police Memorandum from Denny Gannon to City Manager: Melrose Avenue Bridge February 6, 1998 Information Packet '(continued) 2 IP16 IP17 IP18 IP19 IP20 IP21 IP22 IP23 IP24 IP25 IP26 IP27 IP28 IP29 IP30 IP31 IP32 IP33 IP34 IP35 Letter from G. Thomopulos (Stanley Consultants) to City Manager: Taxpayers' Rights Amendment Memorandum from Assistant City Manager: Telecommunications Issues Letter from Assistant City Manager-toArlene Hack (TCl): Cartoon Network Memorandum from First Assistant City Attorney: Vacation, Subdivision and Disposition of Vacated Waterfront Drive Right-of-Way: Vacation, and Disposition of Vacated Benton Street Right-Of-Way: Procedure and Timing Memorandum from City Clerk: Revised Board and Commission Application Memorandum from City Clerk: January 26 Council Work Session Memorandum from JCCOG Assistant Transportation Planner Doyle: Downtown Shuttle Survey Letter from JCCOG Assistant Transportation Planner Yapp to Michael Mcllrath: Pedestrians and Automobiles in Downtown Iowa City Letter to Police Chief from Jan Stewart: Intersection of Burlington and Highway #11Govemor Street [Response from JCCOG Traffic 'Engineering Planner Ripley included] Letter from Administrative Assistant to Senator Bartz: Deer Letter to City Manager. from Brad Brenneman and Cathann Kress .(Violence Prevention Program): Fire Chief Rocca ICPD Use of Force Report- January 1998 Memorandum from Jim Schoenfelder to City Manager, Assistant City Manager, Public Works Director and City Engineer: Iowa City Energy Conservation Program Minutes: January 14 Joint Meeting December Housing Permits Release: Reduction in Landfill Fee for Yard Waste Agenda: February 3 - Johnson County Board of Supervisors Meeting Agenda: February 5- Johnson County Board of Supervisors Meeting Agenda: February 9- Johnson County Board of Supervisors Meeting FY98 Comparison of Budget to Actual Revenues, Expenditures and Cash Position for Operating Funds for the Six Months Ending December 31, 1997 [Council packets only] Letter from Marvin Swafford, Master Muffler, regarding the bike trail. Agenda for the 2/10/98 Bd. of Supervisors. February 6, 1998 Information Packet page 3 Memo from !st Assistant City Attorney regarding partial litigation update. Info regarding the Iowa Ave. Streetscape Plan. Site Evaluation, Design & Cost Estimates for the proposed parking structure on Iowa Ave. Info regarding how to contact public officials Agenda for the 2/12/98 meeting of the Board of Supervisors. Budget Proposal' Iowa City- Coralville Paratransit Prepared by: Iowa City Department of Parking and Transit February 1998 Proposed Expenditures for Paratransit Service Personnel- cost figures include benefits iowa City $378,300 Ddvers 63,081 Dispatchers 13,050 Maintenance workers Administration $454,431 Total Commodities $33,600 Fuels 600 Fluids 4,000 Tires 42,000 Equipment repair 2,400 Radio repair 500 Minor parts and equipment 1,000 Office supplies 200 Medical supplies Coralville share of supplies $84,300 Total Services and Charges $1,500 400 650 3,000 $5,550 Capital Outlay $17,000 $561,281 Pdnting Postage Training Telephone Total Vehicle replacement Total Operating Cost Revenue $53,784 27,809 9,100 $90,693 $470,588 $20,000 $490,588 Coralville $77,600 9,400 1,950 9,100 $98,o$o Fares Systems. Administration fee Total Revenue Net Operating Cost Pdvate Contractor (taxi and others) Total Cost of Service $6,000 $6,000 $2,125 $106,175 $12,000 1,322 $13,322 $92,853 $4,800 $97,653 mgr/paraplan.doc 2 Late this fall we began receiving informational reports frem Johnson County SEATS. These reports have been used to the best of our ability in making the budget assumptions in the following budget preposal. These reports list the number of ddes per hour, the amount of slack (down) time and the number of fides by funding source and related support information. At a recent meeting with County officials we were informed that these reports do not represent actual work assignments which increases the difficulty in preparing a budget, however, we do believe we have closely estimated the cost for a City-sponsored paratransit service. The budget preposal addresses how we might include Coralville into a unified system. We have incorporated their current cost, $110,000, into a budget preposal that we believe would provide coverage for their paratransit needs as well as satisfy the cross-jurisdictional aldership needs of both communities. In developing the operation of an Iowa City paratransit system, we utilized the following guidelines: Iowa City would continue the policy of "no denied rides/no fide refusals" for those certified dders. There would be no change in service hours. Ridership would be afforded the same hours of coverage as our fixed route system in accordance with the law. The current Sunday service, which is an additional service, would remain. There would be no change in service levels. Service would remain substantially door-to- door service. Although the ADA requires only curb-to-curb, we understand the interest in providing service to those citizens who are in special need of the door-to-door assistance. 4. There would be no change in the current fare policy. With respect to Coralville, we have estimated their costs into a unified system with what we know to be their service policies. Amendments may be necessary but we believe we have approximated their costs. 6. Start-up costs are expected to be minimal in that the transfer of vehicles involves substantial paperwork and County share of capital costs will be determined by the depreciated value of equipment. With cash on hand by the County, I assume a cooperative transfer of assets would be easily accomplished. mgrlparaplan.doc 3 The following is a narrative description of the proposed operating budget and projected revenues. Personal Services - All cost figures in this section of the budget proposal represent salary and benerRs. Paratransit driver costs represent 375 hours of driver time per week. Service would beginat~6:00 ,AM .with one vehicle scheduled in accordance with the ride demand at that time. ~ive vehicles _would be ~in operation starting at 7:00 AM and would be increased to seven vehicles-at 8:00 AM. At 10:00 AM the number of vehicles would be reduced to five, and beginning at 2:00 PM, the vehicles would be increased to six, and at 3:00 PM increased to seven. -At 5:00 PM vehicles would be reduced to two and at 6:00 PM to one. This schedule appears to satisfy the ride demand based upon the information we 'have received. Saturday service Would represent 25 hours with three vehicles operating'between the hours of 6:00 AM and 7:00 PM. Sunday would provide 15 hours of service from three vehicles between 7:00 AM and 2:00 PM based upon demand. One full-time and two half-time dispatcher positions have been budgeted. Reservations would be taken between the hours of 8:00 AM and 4:00 PM, Monday through Friday. An answering machine wouldbe used on Sunday' to schedule additional Monday rides. Sunday rides would have to be scheduled by the preceding Friday. - - An additional half-time Maintenance Worker has been budgeted in order to clean the vehicles nightly. We believe the service schedule as identified and the personnel costs projected provide substantially the same as the coverage provided by SEATS. We have not incorporated a rural service or those rides that are taken to outlying cities and/or rural areas. The County has provided that service in the past and we assume would continue to do so. Revenue - These figures continue the current fare policies for both Iowa City and Coralville, and a proportionate share of Systems Unlimited contract revenue. The administrative fee is a charge to Coralville for miscellaneous expenditures, such as day-to-day supervision, office space, certain services and charges, etc. mgrlparaplan.doc 4 Private contractor (taxi and others) - This $20,000 represents the cost of providing supplemental service to paretransit as needed. We would also note that the final policies and performance standards am not concluded. We have had some interest by pdvate contractors, other than taxi companies, in providing service. We' also:plan to create an advisory body/focus group of paratransit users/contractors to provide advice to the Director of Parking & Transit. They would meet periodically, perhaps quarterly, to review.ridership information, statistics, and other analytical work, as well as assist in customer service and information efforts, such as customer surveys. mgr/pamplan.doc 5 City of Iowa City MEMORANDUM Date: February 5; 1998 To: City Council ~ -~ From: City Manager Re: Paratransit Financial Issues The other day-[ r 'eceived a telephone call concerning the current debate over proposed changes to local paratransit service. This call was somewhat different in that the individual was not as much interested in the quality issues associated with paratransit, but more the financial. As I spoke concerning the issues of finance, I felt I should provide you with some of my comments in this conversation with respect to the City's proposed paratransit operations. The Count~ h~s actively sought a long-term contract with the City as well as other SEATS users. I believe I understand this is not only due to the protracted negotiation process but also the practical aspects of being able to secure a commitment over a long term for a program of service. Long term contracts would fix the financial issues and thereby allow for some added level of financial comfort. The negotiation process, due to the fact that they involve government bodies, causes a higher level of press coverage and scrutiny. Many contract negotiations we enter, with respect to the provision of government services, are with private contractors and at the least one of the parties has a greater level of privacy in their financial information, and thereby avoids certain press coverage. The financial accounting. of a private company doing business with the City is not open to public examination. In that we have chosen elected officials for this negotiation process merely heightens the coverage of the issues at hand and will politicize the discussions, thereby intensify media coverage. The January 29 report from the County indicated substantial end of the year balances occurring in the previous year. Very little was reported on similar cimumstances in the past. With heightened public awareness of financial concerns (on many community issues), we should understand the public concern and scrutiny which has occurred. The "excess" money was argued that it does belong to the County by contract however the political process and community perception could certainly be to the contrary. The other question was whether a contract service by the City with another party was the best way to deal with paratransit, or was it better to provide such a service by way of one's own employees and thereby assure greater policy and administrative control. The flexibility afforded using one's own employees, and self-directed budget and administrative processes is most often not available by way of contract. I indicated I believe savings could accrue over the long term in both paratransit and fixed route transit by way of system integration. This would allow cross training of staff, and related personnel issues, centralized maintenance, and the use of equipment on both fixed route and paratransit routes. The federal law and associated regulations are clear with respect to our responsibilities for the provision of paratransit services. We as a community have chosen to go Paratransit February 5, 1998 Page 2 further in service_provision and thereby the added expense. It is clear that we are also encouraged to the fullest extent practical to have our Citizens use the fixed route service. The obligation to provide lift equipped vehicles is an indication of federal policy. The blending of the services could have long-term and lasting influence on our costs; As I ~nderstand state law the County does not have the authority to levy the $.95 transit levy which is. specifically intended to support public transit operations. This is reflective in my judgment of a directive by the State as well as representative of the fact that cities are thought to be the providers of this type of transit services. I was reminded that a few years ago the legislature permitted only a 56¢ levy for public transit,:increased it to 95¢, and accordingly the City has utilized this levy in financing its public transit systems. Both fixed route and paratransit costs-have grown substantially requiring greater tax authority. I believe this to be an expression of state policy limiting local expenses (thereby control) of these types of services. Our general fund is the one with which we have the most financial difficulty, and it is also the fund that supplements the transit systems. Wherever practical we have attempted to minimize the expense impact on .the General Fund without jeopardizing services. In the current budget with $440,000 directed from the General Fund to help subsidize our transit and paratransit operations, I think it indicates we are to address transit and paratransit services like we address our other services in the General Fund. The State's policy that 95¢ is a maximum for transit services and the fact that we cannot use road use tax for transit, the State has made a statement of policy with respect what moneys will be made available to local government to provide public transit services. There were also issues to date that-I simply do not understood with respect to County financing. I explained those to the best of my ability. In a recent report dated January 29 from the SEATS office it was indicated that our "fair share' of paratransit service would be $679,000 for FY99 and yet the County was willing to offer us a paratransit service for substantially less. Given this rather high fair share and the much lower service proposal, and the fact they have ended the year with substantial cash balances lead me to believe that I am not sure exactly how the system is being financed. The County also indicated that after the three-year agreement, as proposed, it was understood the fair share costs would be "phased in." Somewhere someone is paying for those services and the long term policy of the County seems apparent. I thought I would share this information with you as I discussed it in detail with one of our citizens. February 3, 1998 Kelly Hayworth City of Coralville 1512 Seventh Street P.O. Box 5127 Coralville, IA 52241-0127 .Dear Kelly: As a follow-up to our recent meeting concerning the provision of paretransit services, I hope this letter will help identify some of the basic issues we discussed. ' In order to consider an alternative to the current county paratransit service (SEATS), the Iowa City City Council directed that the Iowa City staff provide a draft budget and policy proposal which would have the City operate a paratransit service for Iowa City. An important component of any successful paratransit proposal, in my judgment, would be to the fullest extent practical, coordinate such services between our respective communities. One of the frequent issues, as I am sure you are aware, is the crossing of jurisdictional boundaries by paratransit vehicles as well as the mandatory obligations we each have as they pertain to federal transit laws and regulations. .: _ .. As I understood from our discussions the City of Coralville would entertain being part of an agreement with the City of Iowa City in the provision of paratransit services. I would assume this would take the form of a 28E agreement, and we would have the effect of creating a unified Coralville-Iowa City paratransit service. I would expect the foundation of the agreement would be our federal obligations while expanded services as a result of any unique community transportation policy would also be identified. There are several factors that I believe would be important to Coralville's participation with Iowa City in a unified paratransit service. The following enumerates some of those issues. While our agreement would be worded to accommodate each community's policy interests, I feel you should be aware that the Iowa City City Council policy is that the paratransit service would be "at least as good as, if not batter than" the current service. If Iowa City were to be the provider of the paratransit service and thereby responsible for the fleet of paratransit vehicles, we believe we can provide you by way of contract the use of these paratransit vehicles for other transit initiatives, such as route deviation and possibly evening service. Since both of our transit systems experience minimal passenger load in the evening, a schedule that allows the use of the smaller paratransit vehicle might be helpful. You also can develop route deviations that combine fixed route and demand-initiated service. This equipment could be rented to you at the cost of the equipment. You could choose to use your personnel or Iowa City personnel at your discretion. Our transit staff is currently pursuing both alternatives and would plan to share with you this information. We assume dispatch would remain with Iowa City. 410 EAST WASIIINGTON STREET · IOWA CITY. IOWA $2144.112t (, (3It) 3Si.$eeo · FAX (311)) Kelly Hayworth February 3, 199~ Page 2 Our joint agreement and the related finances would be reconciled annually based on actual expenses. As you are aware the County has tradilionally ended With a substantial balance and the monies have not been returned to Iowa City or Coralville. It would be our intent to administer our contract'based on agreed-upon terms and other management information you would request we provide. You would be billed for actual service provided and, if for. some reason that actual service was less than the contracted amount, you would be reimbursed any excess. Ekewise, an increase would be billed accordingly. 3. It is our intent to improve our policy surrounding *the'ope-ration of cabs. We plan more stringent performance requirements, but we also want to take full advantage of cab service as a supplement to our proposed Operation of paratmnsit. We may wish to consider a master agreement and take advantage of likely cost savings. We will be 'in touch in the near future, but I think this plus our recent conversation expresses how we would see an Iowa CitylCoralville unified system by way of a 28E agreement. Our commun'(des rapresent close*to 85 percent of the rides provided. Our early' budget estimates will need to rely on the County's management information, so I would suspect we could see some changes as we gained experience and developed our own management system. As the Council works through their interests, and upon the final direction from them, I would intend to draft a formal agreement. Of course; you should feel free to contact Joe Fowler anytime. Sincerely, _ City Manager City of Iowa City MEMORANDUM D~at~: --' Februa~jS, 1998 To: .... CitY Council From: David Schoon, Economic Development Coordinator Robert Miklo, Senior Planner Re: Downtown Streetscape Plan The Downtown Streetscape Advisory Committee and design consultant, Bob Kost of BRW with the assistance of staff, have completed the attached draft of the Downtown Streetscape Plan. The draft plan is based on design themes and strategies discussed with the City Council on November 17 and January 12. The plan includes a preliminary cost estimate and phasing schedule. Bob Kost and members of the Downtown Streetscape Advisory Committee will be at the February 9 work session to present and discuss the plan. On February 9 we hope to identify any revisions that might be necessary. A resolution approving the final plan would then be placed on the Council's February 24 agenda. This schedule will allow implementation of phase I to begin this summer. IOWA CITY DOWNTOWN STREETSCAPE PLAN Review Draft February 1998 CITY OF IOWA CITY PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT FEBRUARY 1998 PARTICIPANTS Downtown Streetsacpe Advisory Committee Mark Anderson Nancy Burhans Dierdre Castle Suzanne Gleeson Jonn Gross Matt Hurst Gretchen Holt Brad Kraut Sandy Navalesi Dick Summerwill Larry Wilson Shirley Wyrick Nancy Purington, Public Art Advisory Commiltee City of Iowa City 410 East Washigton Street Iowa City, IA 52240 319-356-5000 Steve Atkins, City Manager Karin Franklin, Director, Department of Planning and Community Development Project Managers: Bob Miklo, Senior Planner David Schoon, Economic Development Coordinator Project Advisors: Susan Craig Jeff Davidson Joe Fowler Rick Fosse Roger Jensen Terry Robbinson Andy Rocca Terry Trueblood Project Consultants: BRW, Inc. 700 So. Third Street Minneapolis, MN 55415 612-370-0700 Bob Kost, ASLA Project Manager Urban Designer Chris Behringer, ASLA Project Designer Kathryn Ryan, ASLA Project Designer Tim Blankenship Graphic Designer Hawks Design 220 Lafayette Street Iowa City, IA 52240 Laura Hawks, ASLA TABLE OF CONTENTS Introduction .................................................................................1 Purpose of this Plan .......................................................................1 Background and Previous Studies .......................................................1 The Design Process and Participants ....................................................2 Inventory and Analysis of Existing Conditions .........................................3 Objectives and Design Criteria ...........................................................8 Design Framework ........................................................................9 Preliminary Design ........................................................................10 Phasing .....................................................................................14 Maintenance Recommendations .........................................................15 Estimated Costs ............................................................................16 Appendix ..................................................................................18 INTRODUCTION Iowa City's downtown district serves as the historic core of commerce, culture, government and entertainment for the community. Its proximity to the University of Iowa campus further enhances the area's vitality and impor- tance with a highly active, student population. Unlike most Midwestern downtowns in the 1970's that suffered from the conversion of their main streets to pedestrian or transit malls, downtown Iowa City's pedestrian mall has contributed significantly to the district's prosperity and liv- ability. The previous urban renewal efforts brought signif- icant pedestrian oriented improvements to the downtown with the City Plaza pedestrian mall, the Governor Robert Lucas Square and Fountain and the Clinton Street and Washington Avenue streetscapes. These efforts were fur- ther supported by construction of public, off street parking ramps and significant investments by the private sector. Today, the downtown environment is showing signs of significant aging and fatigue. A victim of tts own success, worn and deteriorating wood street furnishings are testa- ments to heavy, year round use. At the same time the many shade trees and extensive brick sidewalks within City Plaza have aged well and provide a rich park-like character unseen in most downtowns. The rehabilitation and redesign strategies employed in the Downtown Streetscape Plan attempt to respect the district's history, including the pedestrian improvements of the recent past. As revealed in the plan, some elements are preserved and reconstructed while others are redesigned and replaced. This balance of old and new, reconstructed and redesigned, will keep Iowa City's downtown environ- ment vibrant and supportive of its many functions well into the next century. PURPOSE OF THIS PLAN The Downtown Streetscape Plan is intended to guide the final design and implementation of public improvements within downtown Iowa City. Proposed in phases, the improvements are intended to be implemented over a two or three year period. The plan also serves as a record of the overall streetscape planning and design process. BACKGROUND AND PREVIOUS STUDIES The development of the streetscape plan was primarily guided by the Downtown Streetscape Advisory Committee along with city staff. Many of the committee members had previously served on the Downtown Strategy Committee. The culmination of their efforts was the Downtown Strategy and Proposed Action Plan: Iowa City~ Vision for Downtown, a ~enty-four page report describing goals, solutions and implementation schedules for a comprehensive downtown improvement plan.The streetscape improvement project was one of the recom- mendations of this plan. Along with the recommendation of a comprehensive streetscape plan a detailed list of associated goals, strategies and improvements was for- mulated. The three goals of the Strategy Plan that relate most closely to the streetscape plan are: Provide a critical mass of destination points and var- ied year-round activities that will draw people to the downtown. · Maintain a clean and attractive physical environment in the downtown. · Provide a safe and inviting downtown for residents and visitors. The strategy and improvement recommendations are described in the Objectives and Design Criteria section of this document. Other influential studies and reports include the Iowa Avenue Streetscape Plan, draft 11-3-97; a plan for street and pedestrian improvements along the northern edge of the downtown business district, Iowa City Central ning, engineering, life safety, library, parks and recre- ation staff, a representative of the Public Arts Advisory Committee and the city council. The DSAC is comprised of twelve members representing various interests within the community: business owners, property owners, University of Iowa, high school students, design, environ- ment, commerce and the arts. Five pluss meetings were held with each of the DSAC and the city staff and two public information meetings were held with the city coun- cil prior to the preparation of the Preliminary Downtown Streetscape Plan. The plan represents a general consen- sus of the DSAC and is presented in draft form herein for further public review and comment. Upon final refine- ment it will be presented to the City Council for formal adoption and serve as the basis for the preparation of final streetscape design and construction documents. INVENTORY AND ANALYSIS In order to prepare the Downtown Streetscape plan, a thorough understanding of the physical and socio-eco- nomic aspects of the downtown area was needed. The Inventory and Analysis section of this document is a sum- mary of this process and includes the analysis of existing physical conditions and the design team's understanding of community issues and preferences. Some of this infor- mation was gleaned through examination of previous reports and studies. The design team started the inventory and analysis process by collecting data and studying the previous reports, studies and newspaper articles concerning the downtown district. The team also spent time in the project area observing, walking, sitting, shopping and dining as well as conducting personal interviews with city staff, special events planners / promoters, community leaders, and members of the DSAC. Physical site data that was not field collected was obtained from the Iowa City engi- neering department, the University of Iowa and Mid American Energy. The exact project area was defined in conference with the DSAC and is illustrated in the Existing Conditions plan graphic. The project includes approximately ten square blocks contained between Iowa Avenue, Gilbert Street, Burlington Street and Capitol Street. The design of Iowa Avenue is the subject of a separate planning study whose findings have been considered in the downtown streetscape design process. The following subsystems within the downtown were con- sidered as part of the inventory and analysis effort: building facades, landscaping, timber planters, stairs and railings, lighting, electric outlets, public utilities, City Plaza play area, City Plaza fountain, pedestrian pave- ments, emergency vehicle routes, kiosks, street furnish- ings and directional signage or wayfinding. A depiction of the overall analysis of the existing conditions is pre- sented in the Site Forces plan graphic. Additional com- ments are as follows: Building Facades The downtown district contains numerous multi-story buildings built during the late 19th and early 20th centu- ry. These "main street" buildings possess attractive facades made of brick and stone with rich detailing, large windows and decorative cornices. They play a crit- ical role in defining the historic character of downtown Iowa City. Vertical streetscape elements should respect these structures and design motifs from this era should be explored for inclusion in the streetscape design. Landscaping Along with the historic buildings, the mature street trees are the second largest contributor to creating the charac- ter of the downtown. Many of these trees would benefit from corrective pruning and thinning. There are several under story / ornamental trees within City Plaza which would also benefit from this procedure. Many of the ornamental shrubs along Clinton Street and Washington Street are old and stressed and should be replaced or supplemented with additional plantings. New flower plantings within City Plaza help reinforce the areas' park-like character and should be protected by more substantial, permanent decorative railings. All of the non-pedestrian mall streets could benefit from additional street tree planting. Timber Planters Many of the timber planters are rotting and splitting. They have reached the limits of their life expectancy (15- 18 years) and require replacement. Alternative materials should be explored. Stairs and Railings The stairs within City Plaza are constructed of wood tim- bers. They are very slippery when wet and are deterio- rating. They should be replaced with more permanent, non-slip materials. The handrails for the stairways are also in poor condition, pose a safety risk and should be replaced. Lighting and Electrical Outlets The pedestrian lighting system in the downtown does not provide sufficient light levels or adequate light distribu- tion to create an atmosphere of safety or convenience. Many of the sidewalks do not have pedestrian fixtures. A new pedestrian lighting system could help to unify the downtown and make the district feel more safe and pedestrian friendly. Electric service for outdoor electric outlets was reported to be inadequate especially for special events. This will require further investigation by an electrical engineer. Public Utilities Discussions with the city engineer indicate that a new watermain is needed along the north side of College Street be~een Dubuque Street and Clinton Street within City Plaza. This construction will need to be coordinated with the phasing of the proposed streetscape improve- ments. No substantial utility reconstruction is required by the streetscape plan however a limited amount of storm sewer reconstruction will be necessary if the temporary angled parking along Linn and College Streets is incor- porated into the final streetscape design. The city will attempt to coordinate any upcoming utility projects within the downtown with the construction of the proposed streetscape improvements. Play Area The play area and play equipment within City Plaza do not meet the accessability requirement of the Americans with Disabilities Act. The play area is too small for the size and layout of the existing play equipment. Many of the wood support posts are deteriorating below grade and the other wood members require regular replace- ment. A new, lower maintenance, safer and more acces- sible play system should be installed. Fountain The existing fountain in City Plaza poses several safety and maintenance problems: the brick veneer is subject to cracking, loosening and staining, the decorative metal water tubes stain easily and require regular repainting, the mechanical equipment is old and worn, and the overall design invites user participation but does not meet any safety or accessibility standards. A new, safer, participatory water feature is recommended. This new water feature could also provide an opportunity to incor- porate public art into the streetscape project. Pedestrian Pavements The majority of the downtown wallcways are paved in either wire cut brick set on a flexible bituminous base or broom finish and exposed aggregate concrete. These pavements range in age from 20 to 30 year. For the most part, these pavements are in adequate condition and do not require replacement. However, there are spe- cific areas of both pavement types that show signs of heaving, cracking etc. and will need to be repaired. Emergency Vehicles The emergency vehicle routes within City plaza were evaluated using current vehicle statistics. Several timber planters will need to be modified as part of the final streetscape design to accommodate this equipment. Kiosks The existing kiosks do not provide sufficient space for posting events, directing shoppers or informing users as to the rules of behavior within City Plaza and the down- town. Their current design is dated in appearance and does not adequately support the needs' of the users or the business owners. Department of Transportation will not allow the posting of downtown directional signs within any state route rights of way. Therefore emphasis should be placed on wayfinding within the downtown district through the use of strategically placed streetscape elements such as direc- tory kiosks, banners and well designed signs located at the exits of the public parking ramps and attached to structures outside of the state route rights of way. OBJECTIVES AND DESIGN CRITERIA Based on the findings of the Downtown Strategy Committee, discussions with city staff and the DSAC and the inventory and analysis work the following objectives were used in the preliminary streetscape design: · Unify the perimeter streets and City Plaza to cre- ate a cohesive, identifiable downtown district. · Retain City Plaza as the focal point of the downtown streetscape plan. Evaluate the physical layout of the existing street furnishings and landscaping so as to make the pedestrian environment feel safe and inviting. Replace the existing play equipment and fountain in City Plaza with safe and attractive alternatives that meet ADA requirements. · Consider the importance of maintenance when replacing any feature or material. · Incorporate new and consistent lighting and increase the level of pedestrian lighting. · Provide adequate electrical outlets and power for special events. · Provide a larger more permanent or temporary stage area in City Plaza. Designate areas for public art. Increase the numbers of ashtrays and litter receptacles. Provide design and placement locations for modular newspaper dispensers/news racks within City Plaza. Within the downtown, provide directional signs to parking, city hall, City Plaza and other major civic destinations. Incorporate regulatory signage in new kiosks and other appropriate locations. Install a device to report crime (push button tele- phone) within new kiosks. Improve access for emergency vehicles within Cily Plaza. Improve bicycle circulation and provide bicycle storage facilities. Coordinate the Downtown Streetscape Plan with the Iowa Avenue Streetscape Plan. Establish a coordinated image that builds on the historic character of the downtown's buildings and the park-like nature of the pedestrian mall. Preserve and protect the existing shade trees. Replace the wood timber stairs with more per- manent, slip proof materials. Provide an area/areas with flexibility for multi- purpose events and public gatherings. Improve plant watering capabilities. Design criteria developed for evaluating the streetscape design are described under the following categories: Streetscape Furnishings · Materials should be durable but not eternal. · Colors should be deep, traditional, not trendy. · Replace existing furnishings by geographic area, entire blocks or large groupings. · Coordinate design with Iowa Ave. Project for mater- ials, color, scale and style. · Standardize the color of streetscape furnishings and light fixtures throughout the district. Lighting/Electrical Service · Style should be reflective of city's history. · Standardize fixtures throughout project area. · Color should be deep, traditional, not trendy. Consider comprehensive upgrade of electrical ser vice and replacement of pedestrian and landscape lighting. · Provide even level of illumination, avoid over light ing. · Provide additional "landscape" lighting in selected dark locations. · Provide for seasonal and special event lighting. Landscaping · Identify low branching, densely crowned trees for thinning / pruning. · Maintain raised planter design motif. · New under story plantings should generally below growing and allow visibility of pedestrians. · Add landscaping / street trees to perimeter street boulevards. · Add automatic irrigation or new manual hose bibs to planters. Special Features · Material replacing wood timbers should be durable, warm color. · New water feature should be accessible, safer design, interactive and incorporate public art. · New play area / equipment should be ADA acces- sible, safer and durable. Provide flexibility for cultural events and public art and designate locations for public art and a perfor mance/stage area. Redesign kiosks to support merchants / business owners, and enhance the quality of the downtown environment. Newspaper dispensing system should be accessi- ble, attractive and convenient (perhaps within new Kiosk). · Wayfinding system should make it easier to find downtown, major public services and attractions. DESIGN FRAMEWORK The Preliminary Design Framework for the downtown streetscape design illustrates the distribution and types of improvements proposed for the downtown district. The plan identifies three major improvement areas: 1.) City Plaza / South Dubuque Street 2.) The Perimeter Streets. 3.) Edge Streets The improvements listed on the plan are reflective of the Objectives and Design Criteria. mal announcements board and a telephone. An emer- gency / crime reporting phone could also be incorporat- ed. A new circular Posting Pillar constructed of welded steel or, the dome covered pillar is approximately 12 feet tall and is designed to allow informal posting of announce- ments. Pedestrian lights of an historic design similar to fixtures used in the downtown at the turn of the century, with white globe luminaires mounted atop cast iron or welded steel poles and bases are proposed throughout the dis- trict. The 14-foot tall fixtures are proposed in a single and multi globe configuration. The light source is pro- posed to be 100 watt metal halide with a refractor, to provide an even distribution of light. The lights will require new concrete footings, wiring and upgrading of the electric service. Some of the existing electrical con- duits and hand holes can be reused. Additional weather- proof electric outlets will be provided in the planting areas to facilitate seasonal and special event lighting. Limestone planter blocks with a rustic, broken face and a smooth honed finish top are proposed to replace the wood timbers. These stone blocks will be placed on a compacted gravel base. If budget considerations do not allow for the use of cut stone, either pre-cast or poured- in-place, colored and textured concrete could produce a similar look at o more affordable price. Decorative metal railings are proposed for protecting the flower plantings. The railings provide an opportunity to engage an artist / sculptor to execute their final design and fabrication. Lifter receptacles are proposed to be steel with a remov- able cover and liner. Their design allows for either direct bury installation or surface attachment. This is the same litter receptacle proposed for the Iowa Avenue Streetscape project. Two types of benches are proposed: a woven metal strap bench and a wooden slat bench with decorative metal sides. Both benches have backs and arm rests and will be surface mounted with anchor bolts. The wooden slat bench will be the primary bench used an the project. The woven metal bench will be used in groupings at select locations to provide variety and a reference to the Iowa Avenue Streetscape. The woven metal bench is also pro- posed for the Iowa Avenue Streetscape project. The oversized, wooden paved chess board will be replaced with broom - finished, colored concrete. The wooden platform benches surrounding the chessboard are to be removed and replaced with wood step boxes which could be signed out from the library with the over- sized game pieces. All the streetscape elements are proposed to be painted charcoal gray in a low gloss / satin enamel finish. The Kiosks and Posting Pillars will have additional painted detailing. The streetscape elements could provide public art opportunities on several levels: · Selected items such as benches, pavement areas or railings could be executed as functional, decorative art pieces. · An artist or artists could be selected to collaborate with the urban designers in the final design of the Water Feature, Kiosks and Posting Pillars. The plan also proposes improvements to the Dubuque Street area between the Holiday Inn and Burlington Street. The improvements are intended to create a pedes- trian oriented motor court and consist of the following: Narrowing the street width from approximately 52 feet to 44 feet (4 - 11 foot wide travel lanes), adding the additional walkway area to the east side and repaving the street and sidewalks in brick. ( final detailed design to be worked out with the City engineering staff). Improvemnts to spatial flexibility are proposed within Blackhawk Mini Park, the chess board area and the west College Street area of City Plaza by removing some of the built-in planters and small bench pads. This will pro- vide opportunities for larger public gatherings, art exhibits, sidewalk cafes / outdoor dining, etc. 13 Capitol, Burlington and Gilbert Streets. The improve- ments on these streets primarily consist of pedestrian lighting, landscaping, sidewalk repairs, limited streetscape furnishings and signage. As edge streets, the Burlington and Gilbert Street improvements are proposed to be consistent with the Iowa Avenue Streetscape fur- nishings: benches, litter receptacles and pedestrian light- ing. MAINTENANCE RECOMMENDATIONS The goal of these recommendations is to preserve the appearance, structure and image of the Iowa City Downtown Streetscape. Secondary goals are to keep the downtown attractive to the public, to extend its economic life and to ultimately add to the value of adjacent prop- erty. To achieve these goals, the mintenance program must see to it that people with the required skills are properly trained in policies and procedures, and know their jobs well enough to operate without intense supervision. Maintenance services should be provided for all of the amenities being constructed as part of the Improvement Project. General maintenace guidelines for landscaping, street furnishings and lighting are as follows: LANDSCAPING 1. Trees - corrective or aesthetic pruning when neces- sary. Sucker growth removed as necessary, with the objective being not to exceed three (3) inches. Prune up lower branches of trees to provide for proper pedestrian and vehicular clearance. 2. Shrubs - prune shrubs to retain natural form and remove dead or broken branches. 3. Weeding - All planting areas shall be weeded so that weeds do not detract from overall appearance. 4. Watering may be required weekly or infrequently, this determination shall be made by the city. Watering intervals and amount of application will be varied considering prevailing soil moisture and weather conditions throughout the growing season. Generally, the equivalent of one inch of rainfall per week is needed for plant materials. 5. Fertilizing - A fertilizing program shall be developed in accordance with good horticultural practice and in a form acceptable to City staff. Soil amendments, nutri- ents, and any other ingredients deemed proper and ben- eficial shall be included in the fertilizing program. Applications shall be based on need, as determined by soil samples taken from each area. 6. Mulch shall be replenished as necessary to maintain a layer of 3" on the soil surface where applicable. STREETSCAPE FURNISHINGS 1. All litter within City Plaza shall be removed on a regu- lar basis; other areas within the Central Business District shall receive litter removal at least weekly. During winter months, litter removal will be more intermittent. 2. All furnishings shall be maintained in as close to a like new condition as possible, with needed repairs to be performed in a timely fashion. Touch-up painting and application of wood presevative, sealer an or stain shall be done annually. 3. Tree grates are to be removed as needed to clean lit- ter from well. Enlarge trunk opening as trees get larger, check annually. 4. Hose bibs shall be maintained to be in good operat- ing condition at all times. 5. Graffiti shall be removed as per City Administrator's policy. 15 LIGHTING 1. The electrical system shall be maintained in good operating condition at all times. ESTIMATED COSTS The total estimated construction cost for the Downtown Streetscape Plan is $3.5 million dollars. A more detailed breakdown of the estimated costs is presented in the accompanying Preliminary Cost Estimate. The project costs by phase ar estimated as follows: PHASE I: $1,750,000.00 PHASE I1:$1,200,000.00 PHASE II1:$600,000.00 16 Downtown Streetscape Plan - City of Iowa City, IA. BRW, Inc. 2.5.98 Preliminary Cost Estimate NO. ITEM UNIT 1. UPGRADE ELECTRICAL SERVICE & NEW PEDESTRIAN LIGHTING LS 2. SITE AMENITIES - BENCHES, LITTER RCPT.. ARBORS, GAME TABLES, & BIKE RACKS LS 3. MISCELLANEOUS STREETSCAPE REMOVALS LS 4. ENHANCEMENT OF DUBUQUE STREET FROM HOLIDAY INN TO BURLINGTON STREET LS 5. CONCRETE & WIRECUT PAVERS - REMOVAL & REPLACEMENT LS 6. RECLAD TIMBER PLANTERS & REPLACE BRICK EDGING - LIMESTONE AND LS EXPOSED AGG. CONCRETE 7. LANDSCAPE - MATERIALS & INSTALLATION LS 8. MANUAL IRRIGATION SYSTEM/HOSE BIBS LS 9. KIOSKS & EVENT PILLAR (POSTINGS) - REMOVAL & REPLACEMENT LS 10. WATER FEATURE - REMOVAL & REPLACEMENT LS 11. STAIRS (CONCRETE) & HANDRAIL - REMOVAL & REPLACEMENT LS 12. PUBLIC ART - DISPLAY FOUNDATIONS EA. 13. PERFORMANCE - STAGE AREA LS 14. WAYFINDING SYSTEM - SIGNS & POLES LS 15. PLAYGROUND - REMOVAL & RENOVATION LS 16. CONTINGENCY @ 10% LS S U B -TOTAL 17. FINAL DESIGN, ENGR., SURVEY, CONSTRUCTION OBSERVATION, & CONTRACT ADMIN. @ 17% LS TOTAL LS = LUMP SUM, EA = EACH UNIT PRICE $805,000.00 $27O,000.00 $50,000.00 $50,000.00 $147,000.00 $600,000.00 $45,400.00 $30,000.00 $240,000.00 $250,000.00 $43,000.00 $1,000.00 $25,000.00 $25,000.00 $1001000.00 $269,04O.OO $503,104.80 QUANTITY 1 10 1 1 1 1 AMOUNT $805.000.00 $270.000.00 $50,000.00 $50,000.00 $147,000.00 $600,000.00 $45,400.00 $30,000.00 $240,000.00 $250,000.00 $43,000.00 $10,000.00 $25,000.00 $25,000.00 $100,000.00 $269,040.00 $2,959,440.00 $503,104.80 $3,462,544.80 COST SAVING ALTERNATIVES- (HARD COSTS) A: SUBSTITUTE COLORED CONCRETE FOR LIMESTONE WHEN REBUILDING TIMBER PLANTERS: B1: REDUCE SCOPE OF IMPROVEMENTS ON DUBUQUE STREET BETWEEN HOLIDAY INN AND BURLINGTON STREET. B2.) ELIMINATE COMPLETELY: C: REDUCE OVERALL QUANTITY OF STREETSCAPE FURNISHINGS: D: REDUCE GEOGRAPHIC SCOPE OF STREETSCAPE IMPROVEMENTS, ELIMINATE GILBERT STREET AND A SECTION OF BURLINGTON STREET: TOTAL POSSIBLE HARD COST SAVINGS: (A+BI+B2+C+D) ADDITIONAL SOFT COST SAVINGS $540,000.00 @ 17% = GRAND TOTAL: -$200,000.00 $30,000.00 $20,000.00 $40,000.00 - $250,000.00 - $540,00.00 - $ 91,800.00 -$631,800.00 City of Iowa City MEMORANDUM Date: February 5, 1998 To: From: Re:. City Council .. Robert Miklo, Senior Plann~"~ David Shcoon, Economic Development Coordinator~ Iowa Avenue Streetscape Plan The Iowa Avenue Core Committee with the assistance of Adamson Clark, Landscape Architects, has completed the attached draft of the Iowa Avenue Streetscape Plan. The plan is based on the direction given by the Council on October 6 to proceed with the plan based on the understanding that implementation would be in conjunction with constru'ction of a parking structure on Iowa Avenue. The Iowa Avenue and Downtown Streetscape committees have met to discuss how the two projects should be coordinated. It was decided that the use of similar street furniture and colors would tie the two projects together. The two committees also agreed that it was appropriate to make Iowa Avenue somewhat unique from the downtown streetscape. This recognizes that Iowa Avenue is a place where the downtown and the University of Iowa meet. For this reason the committees recommend the use of a light fixture that is different from, yet compatible with the globe fixture proposed for downtown. This fixture might also be used for Gilbert and Burlington streets, which like Iowa Avenue, are on the perimeter of downtown. Members of the Iowa Avenue Core Committee and Bdan Clark of Adamson Clark will be at the Councils February 9 work session. THE IOWA AVENUE STREETSCAPE PLAN IOWA CITY, IOWA THE IOWA AVENUE STREETSCAPE PLAN IOWA CITY, IOWA Prepared for: The City of Iowa City Prepared Adamson Clark Landscape Architecture, Inc. Herbert Lewis Kruse Blunck, Architects With the Iowa Avenue Core Committee First printing: February 9, 1998 Table of Contents Executive Summary Intent Overview Master Plan Objectives Master Plan Recommendations Recommended Master Plan I. Introduction Background of Study Contents of Report II. Existing Conditions Project Area History of Corridor Circulation Parking Architectural Character !11. Planning Process Public Input Sessions Summa~' of Findings Urban Design Strategies Design Alternatives IV. Master Plan Design Qbjectives Circulation Parking Site Guidelines Architecturai Guiddi~es Phasing V. Cost Estimates Vl. Appendix Page 1 4 5 11 17 18 List of Graphics Executive Summary Recommended Master Plan Planning Process (see Appendix) 3. 4. 5. 6. 7. Master Plan 8. 9. 10. 13. !4. Design Alternatives A &B Design Alternatives C & D Design Alternative E Existing Conditions & Phase I Concept Phase II Concept Concept Sketches Phase One Master Plan Phase Two Master Plan Phase Three Master Plan 100 Block Building Elevation Proposed Section Perspective Sketch Aerial Perspective Executive Summary Intent The City of Iowa City seeks to create a streetscape plan that addresses the aesthetic and functional concerns associated with the reconstruction of Iowa Avenue. Coupied with the redevelopment of the downtown streetscape, this project marks a significant improvement for the City and its citize.m. The Streetscape Plan described herein will serve as a guide for the anticipated improvements to the Iowa Avenue corridor by defining future pedestrian and vehicular circulation systems, parking areas, urban design strategies and streetscape character. It is intended to establish a vision for quality urban redevelopment that provides figurative and literal connections to the City's history, its environment and its people. Overview The Iowa Avenue corridor from Clinton Street to Gilbert Street, is an urban space with a unique mix of uses. University facilities occupy the north side of Iowa Avenue, local businesses fill the south side of the space, the Qlct Capitol provides the visual "anchor" to the west, while remnants of the original boulevara lie to the east. iowa Avenue was originally platted in 1839 and was designed as a ceremonial boulevard connecting the Old Capitol to what was to be the Governor's mansion to the east. ,~3 part of a 1960's urban renewal effort, the boulevard between Ginton and Gilbert Street was removed and rep!aced with dou~!e-loaded anSied parking. This dominant vehicular presence remains today, anc~ diminishes the strength of the aynarnic relationship between the b~n~ve~ity of iowa and the City; between the historic Old Cap,tot and its once grand corric~or to the east. The topography of the corridor is re!atively flat 'oet,,veen Clinton Street and Dubuque Street, with the gracient .ncreas~ng aownwarct as one -,raveis east to ~tbe,~ Street~ Dubuque Street is the main arterial cxtenc',ng from !nterstatc aO to dcwnto,,~,n, thus adding imco~ance to the ',c',,,~ .Avenue Ccmdor Master Plan Objectives The foiicwing are a series of design goals and objectives that were established by the Core Committee and pubiic input, to $uicie the master ~lanning process. The P~an enccmpasses a numeer of scec:,fic propcsais to accompiish these object,~es. General Objectives · Create an urban environment that supports and encourages an active street presence. Establish an appropriate image for the corridor, emphasizing the connections of students and citizens to The Cit¥'s history', ~ts environment, and the Umvers~t¥ Accommodate the corndot redevelopment w~th~n the estaolisned physical fabric of the City in a way that reinforces and improves existing patterns of circulation, par~ing and streetscape character. Specific Object. ives · Create a 'sense of amval' to downtown Iowa City and the heart of the University. Accommodate the City and Liniversity's long term parking needs, while safely improving vehicular and pedestrian flow through the corridor. · Enhance pedestrian linkages from campus edges to downtown. · Improve the aesthetics of the corr:dor, recommending a palette of s~te furnishings. · Preserve the view corridor of the Old Capitol. · Estat~lish a flexible ffame,,vork for ~rowtn that allows for incremental implementation over ::me. · improve accessibility for pedestr:ans, especially those ,~,~th disabditJes. Master Plan Recommendations To ach~e~'e these objectives, the master ~.!an ~ddresses park nS and circulation, s~te ~rn~snings, piant',nS3. ,~e',v corridors, '~uildins entr~es. and under~qround utl[ities. A brief sL, mman/of the :n~tiatives recommended in the master plan feiic',vs: To achieve a more respectt~Jl ',~e¥, to the Old Capitol, and to provide broader pedestrian ~venues, the master plan proposes centering ~'o !ones of vehicular traffic on axis the OIc~ Ca~itot. This w~il establish a direc: visual and spatial connection betx, veen camBus ~na T?e realigned vehicular traffic ~viil ue flanked with ans:ea parking stalls, keeping veh.cu~ar sFeeds a: ] minimum. Th~s, combined with ~v~der pedestrian avenues, creates a framework for local businesses to potentially expand economic opportunities outdoors, into their "front yards". To achieve a recognizable orgamzat~on of the corridor, the master plan proposes establishing a rhythm of site furnishings and street trees. The ~mishings (lights, benches, trash receptacles) shall be black, as to not draw attention away from the shops and restaurants. The street trees will be finely textured, overstory deciduous plantings of Honeylocust, visually connecting the corndot to existing Honeylocust plantings on the Pentacrest. The master plan views Iowa Avenue as the fabric that ~nits Iowa City to the University. Consequently, the proposed street paving pattern represents this woven effect. Brick or concrete pavers are proposed to provide texture and pay homage to the historic boulevard. The master plan recommends streetscape implementation ~n phases and should be developed in conjunction with a parking facility on the north-side of downtown. The sequence for master plan implementation will be crucial since the initial improvements will establish the vision and provide the impetus for completion. With the proposed master plan design, improving accessibility for persons with disabilities can be achieved. W~der ~3edestrian corridors and 'front-yard zones' prcvide the frame~,'ork for accessible so!uticns to buiiding access. Recommended Master Plan The following illustrative master ptar (Figure 1) ~s the recommended first phase project for the Iowa Avenue corridor. It represents the City's commitment to downtown redeve!o~ment and brings back respect to a corridor rich in history and culture. The first phase of d~elopment does displace 44 existing ~ar14~ng ~talls, ,~v~h a majority of Those beans reiocated to Dubuque Street. ti ~ REVISIONS City (~f hM,] City Iowa Avenue Streetscape Plan IOw4i (_lty. Iowa ~ ~X) Bk~k fi /V~I~I~ I~ln (~1~ el)L I~1~- I ? L_ - /.5--- ] Adamson Clark Iowa Avenue Streetscape Plan 3 Introduction Background of Study The City of Iowa City has had a long tradition of innovative u~an design, beginning in the mJd-1970's when the City invited the firm of Sasaki and Associates to design the pedestrian mall at College Street and Dut3uque Street. The Iowa Avenue corridor, however, was ~'ot made part of the City's urban renewal effort. !n ,~uly hired Adamson Clark Landscape Architecture, Inc. of West Des Moines, Iowa to prepare the Iowa Avenue Streetscape Plan. The study effort began in July 1997 '.,vi:h a kick-off meeting that included discussion of goals, opportunities and concems. The meeting also initiated the advice and counsel to the consultants of the Master Plan Core Committee which consisted of the following members: I~iastgr Plan ¢or¢ ¢omrn/ttge · Gem/Ambrose, Owner of G. A. Malones · John Brehm, Planning Intern, City of Iowa City · Bob Brooks, University of iowa · Jim Clayton, Owner of the Soap Opera · Rick Fosse, City Engineer, City of Iowa City · Joe Fowler, Parking and Trans,t, Ci,h, of !owa City · Bob Miklo, Senior Planner. tit'/of Iowa tit3,' · Sandra Navalesi, Owner of Dulcinea · ~ave Ricke~s, University of ~o'~','a · Emily ,Rubright, ?roject GRE~.i · David $choon, Economic Developmen~ Coordinator, Ci.~, of Iowa City · Sheri Thomas, Maintenance D,rector, City of iow,~ tit:/ · Larry' Wilson, University of II. Contents of Report The Streetscape Plan identifies existing conditions of the corridor ~n Chapter II and qescribes the planning process in Chapter III. The resultant streetscape design and recommendations are presented in Chapter IV. The final chapter discusses potential cost and phasing alternatives. Existing Conditions View east from O~d Cap',tol (1916) Project Area The Iowa Avenue Streetscape Plan project area consists of City-owned right-of-way along Iowa Avenue, .from Clinton Street to Gilbert Street. This includes the intersections of Dubuque Street and Linn Street. The study area is approximately 120' w~de and 1300' !ong. The Iowa Avenue corridor is located in the 'heart of Iowa City. Iowa Avenue constitutes the northern edge of "downtown" Iowa City, with businesses occupying the south side of the street. The north side of Iowa Avenue is filled with academic structures, owned by the University of Iowa. Iowa Avenue's topography increases over ~ent'x feet bet,`veen Clinton Street and Gilbert Street. Th~s topographic change has created accessib~li~ problems at businesses as ,,veil as un~versi~' building entrances. History of Corridor Much has been written about the r~ch history of the settlement of Iowa City. Last minute changes to the crlginai 1839 su~,ey greatly impacted the Iowa Avenue corridor. As the survey began, draftsman Leander Judson suggested that, instead of !ocating the Capitol on the four blocks crossed by ,~tarket and Gilbert Streets, the Capitol ( and Capitol Square ) be moved west "to a ccmmarding spot overlooking the river." iowa Avenue ',you,d be ~_he :cnre.ction betben the state ca~itoi and Sovernor'~ home, Because, :he Sta:e Ca~i~oi ,-. ,~oines, the Governor's mans~cn Iowa Avenue (1927) - , · ;.-.. -,~: Iowa Avenue today 1839 ,~Aal:) of Iowa City , ~w~~ , ~ , ~ ,.. ,~ -- ,~ ~ · . ....... ~ .... i - . ,,~ %.~,J ~-~ "; I ~.,; ...........:" ~'*'"" ~' ""~'~'~__ ~ L' ~I . . ; '.'. ;,_ ~ ",;~....,,- ..... , ......... Originally planned as a boulevard, Iowa Avenue is part of the Hnrbe~ Hoover ~lighway, which was established in ! 923. It extends from the Old Capitol 46 miles to West Branch, T:cton and Lowden. As part of an 'urban renewal ' effort in the 1960% one-way, angled oarking was added in place of the boulevard, from C!inton Street to Gilbert Street. Circulation Three basic means of movement exist ;n the corridor: Vehicular (including cars, buses, and service, ~ ' ' veh.c,esj, oedestnan (including foot and wheelchair), and bicycle. Vehicular Circulation In general, the Iowa Avenue veh,cular c)rculadcn is characterized by safe, low speed movement, due to tr~e catufo of one-v, ay, ar:~led parking. Three of the four corridor intersections are signalized Call but Linn Street} and do cause some minor sfgnaJ stacking proDiems w~en parked cars need to back up near a stacked red-hght. T~ffic :~ obv~ous¥ heavier just before 8:00 A~ and just a~er 5:CC :,~, however, it was cesenzed that circulation also :ncFeases be~een tinwarsaW of towa :lass periods. Buses do not travet east-~est through the corridor, but do cross the Clinton and ?,be~ Street intersections. Se~ice vehicles have designated delh,'e~' areas aionS ~cwa Avenue and therefore conflicts be~een autos and service vehices are minimal Existing Angled Parking :x~sung Building Facades 100 Block South III. Pedestrian Circulation Due to the proximity of the University of Iowa campus (north and west, the edge of downtown (south) and residences (east), the Iowa Avenue con'idor accommodates heavy pedestrian use. The east-west movement of pedestrians is typicalty heaviest between classes. It is during this time that the corridor becomes an extension of campus, providing narrow pathways of access. There is some pedestrian flow from north to south at the four intersections of the corridor. ,~v',inor pedestrian movement occurs mid-block, typically when students or shoppers leave their auto and walk to the nearest pathway. In the same locations, the walkways are too narrow for safe accessible movement. Bicycle Circulation The size and distribution of bike racks, and impromptu Dike parking areas indicate a concentration of bike parking near campus facilities. Bike traffic occurs on walkways and streets causing some bike pedestrian conflicts. In general, there is respect for the pedestrian only nature of the walkways. Parking Iowa Avenue is utilized as a parking lot for students, shoppers, employees and visitors alike. Currently, there are 261 parking spaces within the three-block Iowa Avenue corridor. All of the parking stalls are metered. A majority of the weekday users are University students driving to and from class. A minorit>, of the parking users were observed to be employees of iowa Avenue businesses. Architectural Character The corndon consists of a wide varie:? of Ou;iding styles ranging from domestic to institutional. Iowa ,~venue %nct~ons as a divider or transition be?,veen campus bui!dinss and downtown businesses. Consisten~ among archirecital style and materials is a .%nc:~cn of tr~ spec~f:,c context of each building or ~rcup of buildings. A strong case can ~e made for fostering architectur~ ~armeny ~n c~ses '~here 3rou~ s business Ou~Idings are so diverse in ~rch~tcctural st,'!e, the 3trcctsc3~c will qc~d ~o piay~ s~ron?r role :n :rc.s: n~ .:chefonce. Planning Process Public Input Sessions in August of 1997, a day-ionS c,,J~::.: r'cbt sess:on was i~e!~ Ci~'s counol chambers. The ~.::a~ ~r ~n~s 3ess'on ::.r "charretro' ',vas to involve ~ ~,,'iCe '~'aric~/cf C~' and ,7~:~ us cc:,s~ituents r the Qrocess. ut[hz:nS ~he scenario :o 'cr'~-~ ~:; :,ntcrcsts and agendas to table. The following groups were provided the o~portunity to present their goals, opportunities, and concerns of the Iowa Avenue ~mprovements. 8:00 9:30 10:30 11:30 1:00 2:30 4:00 5:30 Iowa Avenue Businesses and Property Owners Design Review Committee, Historic Preservation, Historical Society & Project GREEN Monday Forum & Downtown Association Council on Disability Rights and Education Planning and Zoning, City, Council & University Administrators Public Works, University Infrastructure & Safety Open Session to the Public Core Committee Summary of Findings Common themes were discussed in every ~nput session, but each group brought their own perspective ~nd values to the consultants. A summary of charrettes results include: !. Parking is a premium A zero-net !o% is desired. The corridor ~s unique to :owe. Don't replicate n~stor¥'; respect it. Iowa Avenue is the gate',~,ay to downtown and should look like it. Connect the University' w'~,h the Cid. Better accommodate peccstrian tra.ff~c. This is an incredible opcc~uni,~'. Think 'big Throughout this phase ot r_he stuc;~. ~nformation obtained from the various 3roups, together with the consultant's findings, was analyzed and reviewed w',th the Core Committee. Urban Design Strategies The ori,m, ar¢ goals of the master c;an are to create a cohes?ve for the x~wa Avenue corridor ant ~3 r~fccus the connection :u~ture and its environmen[ and ~c?,~,ccp ~hc iccaie and % ~co~c. The corndot, over time, nag become ~'¢nic~e .3cm~nates to the excess of functioning more as a parking lot than a conveyance mechanism. This plan recommends recapturing the essence of the corridor - an axial relationship to Old Capitol-while minimizing net parking losses in the immediate area. tn addition, the plan calls for clarification and demarcation of distinct vehicular, pedestrian, landscape ~mishings and front ',,,ard zones to minimize conflict and create order and hierarchy within the corridor. Entries cf ouildings and businesses will be accessible and will be visually connectea to the corridor. Architectural guide!ines recommended within this report would be implemented to further create a cohesive Oond to the street. The zones of the plan necessary to create such an order of cohesiveness are defined as follows (from the centeriine of the street to the building facade): · Vehicular Movement Zone This zone is dedicated to moving traffic. Two traffic lanes (one on each side of the street centerline) vvill replace the "median parking" areas. This will align the traffic on the ax~s of Old Capitol providing a visual and textural connection of the history of the place for the vehicle passengers. Parking/Loading Zone This zone allows angled parking and naraiiel loading areas along the commercial buiiding fronts and angled marking along the University side. Landscape and Fumishin$s Zone With the extra space created cy elim~nat',on of the median parking, the plan shows a zone dedicated to trees, lights (both street and pedestrian.i~ and light bases doubling as benches. This four foot wide space creates a buffer from the parking. Pedestrian Zone This is perhaps the most erEfoal zone. A well-defined ! 3-%ct wrde !inear space :s cro'v':ce:3 for an open and ,snencum~erea waik aicns octh sides of the comaor. Front Yard Zone Th~s place is perhaps r. he leas: .~.~,~ned zone. This s by design. The name "Fron~/ar~' was used ~o ~ive a sense c,f individuali,W to the space. This is where the buildlrS users may work '~,ith the C~t'z ~o create a unique and meaningful sFace that mav be as s;mp~e as a ~aved area al!ow~ns tab~es to be placed for care style eating to an intimate raised care area landscaped and defined with wrought iron style railings. It will be up to the businesses to choose the extent of the development of their front yard, but will be required to fall in line ~,ith certain predetermined covenants and guidelines for this zone. On the University side, this zone may be used as an additional Landscape Zone ~nd a space to create seating areas and provide a special entry to courtyards and University buildings along the corr~c_Jor. In addition to these zones, special pavement opportumties will create a special place for both vehicular traffic and pedestrians. The infusion of a woven fabric pattern made from unit pavers in the street and parking zones will metaphorically and visually lace the corridor together. By basing the dimensions of the pattern on the parking space widths and orientation, a functional pattern emerges that may eliminate the need for paint striping each parking stall. Nine foot wide alternating brick colors provide the definition of each stall and create a three dimensional patchwork design perhaps recalling quilt designs from the nearby Amish communities. The design, shown in three colors, might represent important icons of Iowa City; its culture, heritage and people; or the intertwining of enterprise, communit3' anq history. The pedestrian walkways will be simple as not to distract from the building facades and architecture. The use of indigenous materials such as the Iowa City limestone (the same !imestone used in Old Capitol) brings a sense of permanence to the corridor. This limestone will be used as light and kiosk bases and as benches doubiing as bases. The lighting will be of a design that aesthetically fits the corridor. The photometrics w~il be designed to provide low-glare, sharp cutoff light for the street and soft glowing pedestrian light for the walkways. The wa!~/ay lighting w~11 wash the pavement ,~,,~th light that will not conflict w~th each bus~ness facade lighting scheme. tt is imperative to allow the facade Zigbring and interior lighting to be the prominent lighting at the walk level. The street tree strategy is simple. Choose a finely leafed, open branched species, such as Honeytoc,Jst, which has a high to',erance urban conditions. The trees ,,viii be planted ~n carefully c~cs~n iocaticns that will not effectively block the views ,of the building windows and s~gns from ~he vehicular zone. tt is a de!ic~te ~alance between providing shade for cornfoe, dimate con,rot and maxim:_~m visibility of the buildings. A com~-rcm~se must ~e struck. Design Alternatives Durins the conceptual desisn phase.. a series of streetsc3p. e .,~. ~t~ve conce~ts are alternatlves 'were pr ~c~r,:.~. '~ ;~ -~ c~ ~ in deta~! p the A~pendix. The conce~t stddies .... ~a of future s:reet~c~e :mDr~vemer~t ~ndu~in~ ~8~kin ~ic~l~ ....... nt and rea~bcat:on, traffic rcaiisnme~,t, ~d ~.edes[r~a,~ .... z.%.r I0 IV. review of these concepts, the Core Committee selected a concept plan that combined etements of several of the alternatives. The master plan was then developed from this concept. The preferred concept took elements of concepts A, B, C & E and proposes a phased approach to streetscape development. The preferred plan was presented to the Core Committee and the City Council, anc~ direction was given to proceed into master plan development. The Core Committee discussed a concept of leaving the existing parking and vehicular circulation as is and adding new lights, benches, trash receptacles, and banners. This 'cosmetic approach' was not recommended for several reasons, including: it would not create a unique environment for which to attract shoppers. pedestrian circulation and accessibility would not be improved by only changing site furnishings and lighting. it would not address the corridor's heritage and would be viewed as a temporary solution. Master Plan Design Objectives The Streetscape Plan is illustrated in Figure 8. Several key design objectives lie behind the disposition of roadway, parking, walle~vays and street furnishings recommended in the Master Plan. At the most general level, the Master Plan seeks to: · Create an urban environment that suppo~s and encourages an active street presence. Estabiish an ap!3ropriate image ~er the corridor, emphasizing the connections of students and c~izens to the Ci?s h~storv,,, environment, and the Universit3,'. Accommodate the corndot rede,,e!opment '~,~thin the estaoiisned physical fabric of the City in a way that reinforces and ~mproves existing patterns of c~rculation, oarking and streetscape character At a less _~eneral !e,,et, additional desk? objectives guide the plan. · Create a 'sense of arrival' to downtown to,wa City and the bean :f the Universit'/. Accommoda,re the Cit'/and University's iong term park~nS needs while improving Vehicular and pedestrian flow through the cc~idcr. · Enhance pedestrian iirkases fro/,~ campus edges to !t Restricted Pedestrian Way · Improve the aesthetics of the corridor, recommending a pale~e of site furnishings. · Preserve the view corridor of the Old Capitol. · Establish a flexible framework for growth that allows for incremental expansion over time. The historic and axial structure of the Iowa Avenue corridor is very strong and appealing. The Master Plan builds on existing patterns and recommends changes only to clarify, enhance, or establista better connections that now exist. The following section of this report describes the key concepts behind the desisn of the streetscape improvements. Circulation Vehicular Circulation tt ~s recommended that two lanes of traffic become centered (on ax~s) with the Old Capitol. This realignment of Iowa Avenue is a major requirement for achieving the goais of the master plan. In Phase One, traffic is proposed as two-way. In future phases, traffic is proposed as one-way, westbound. This reorientation of traffic provides a strong visual connection to the Old Capitol. Returning to the historic landscaped boulevard islands was discussed in early meetings. Based on the program requirements, the consultant dete,,Tnined that due to the narrow corridor, any open space should be dedicated to the pedestrian walkways. Pedestrian Circulation With vehicular traffic centered on ~owa Avenue, the increased space from building face to curb will allow pedestrians greater, and safer, movement through the corridor. The master plan offers the pedestrian numerous seating opportunities while allowing unprecedented access to sidewalk cafes, street vendors and outdoor art. Tree lined pathways offer shade on warm days and rh~hmically march through corridor. Light will ~e at levels that invite mght :ime pedestrian traffic, offering ~ safe and aesthetically pleasing route .Dr :ravel. Accessibility to businesses that are ~beve the s.~ewa!~ e!e',,'at;c~ car3 be addressed in the 'front yard" zone, adjacent to the !owa AYehue businesses. This may ~e acco~pi[s~:ed w~th a ramp or mechanical device. it ~s anticipated ~he accessible rou[e w[[~ ~cc~r outside of :?e main pedestrian zone. ~t should ~e emphasized thai because :he C[~ may not implement Dbase ~ of the plan for several years, it would ~e appropriate to change angle parking ~o paralle~ ~arking on the south side of the ~C0 block to improve accessib[~ for ~ersons with disabilities and ot~er pedestrians. By changing ~arking orientation. s;de',¥a~ks are ~der.. allowing bus'~ress o~'ners mcre fiexibili~ ~n address~g 'ou~dir~ access. Parking Currently, there are 261 parking spaces within the study area. The Master Plan recommends,in Phase One development, relocating the 33 displaced stalls to neighboring side streets, such as Dubuque Street. In order to meet the long-term parking demand in the Iowa Avenue corridor, the plan recommends aitemate sites for a new parking structure. One site lies east of Spence Labs and is currently owned by the University. This site is part of the University's long range parking plan and offers the opportunity, to develop the st~Jcture as a joint venture with the City. The other site is on the south side of the 300 block of Iowa Avenue.. A parking structure of 400-500 stalls would replace the 130 stalls lost in full corridor development, plus allow additional stalls for growth. Parking decks are recommended as a land-conserving, land use strategy necessary for downtown redevelopment. Site Guidelines Street Trees Providing for the health and well being of living plants in the urban landscape is a challenge for any master plan. The answers lie at the core of the design - providing a rich growing media for the roots to thrive unencumbered by compacted, nutrient soil and provide for a long term continued health and maintenance regime beginning immediate!y after the plant is placed in the ground. This strategy basically consists of using a stone-soil mix that allows 95~o compaction, standard proctor me:hod and still creates cavities for roots to grow and thrive under the ~avement. The master plan recommends :hat ~he City research ~his strategy and recommends :PaT th~s stone-soil media be applied to the walk areas ,vhere street trees are proposed. In addition to this. ~ :ontinuous fear-foot w~de, pre- cast concrete, tree grate will be s~orted to maximize moisture and nutrient availability to the tree roots. The tree species selected will de a finely !eafed, open branched, u~right growing species (Honeylocust) that will tolerate urban conditions under standard care and maintenance. !t is recommended that a ions term, high ~evel commitment to the heaith and care ef the tree be made ~v ~he Ci~ :o ensure an adequate growing environment for t'ne :~ees. Periodic oruning and trimming of :hose trees w,!l be necessary/to maintain and ccntroi visibility to the ~uilding facades from the s~ree:. Seasona'. root feeding is recommended as a pain ~f the annual ~ree care res:me. Site Furnishings A£ we reconfigL~re the corridor to create a more v'.brant, roomier an~ 'hoSpitable space for the ¢isitor to experience, a r~eed for furr:isnings to strengthen and complete this sF_.ace becomes e',':cent. The additlcn Fountain at Dubuque St. ano Iowa Ave. (19'29) of lighting, benches, bicycle racks, ash urns and sculpture are as follows: Lighting will be functional yet create a placid mood and a comfortable degree of safety. Four types of lighting will be incorporated into the corridor. Street lights, pedestrian lights, facade lights and special accent lighting. The streetlights will have a subtle visual retail of the Old Capitol Dome. They will be sharp cutoff type fixtures with a light pattern that directs the light away from the pedestrian walkway and the building facades and towards the street and parking zones. The pedestrian lights will be attached to the same streetlight pole, providing a diffused light back down the walkways. This lighting is intended to create a calm of pools of light that advance down the walkways to invite the pedestrian to stroll down the length of the walkway to their intended destination. The master plan recommends that the selected light fixture be unique to the Iowa ?,x, enue corridor and ~art of a overall iighting plan for the downtown. Based on discussions with the Downtown Streetscape Committee, an historic,globe fixture is proposed for downtown use. Although this would not be appropriate for the Iowa Avenue corriaor, due to the more modem Universlb, architecture ,the two projects should be coordinated from a site furnishings stand point, allowing both to conv~ appropriate design context. Facade !ignting is created by washing the building fronts with light. This will be by the design of the business owner and ,,,,ill adhere to the architectural guidelines. Scec!al accent lighting will be reserved for ilium~nating kiosks, sculpture and quotations or poetry inscribed ~nto gramte plaques in the pavement at each of the limestone light bases. Benches, trash receptacles, and ash urns are recommended to be of the same manufacurer and of the same coicr. Lanescape Forms ~nc., (LFi) prov!,aes a well desgned, ,surac;e produc,~ t~at wou!d compiiment :he corridor. The mas:er clan recommends atl elements ~e ~.ainted b!ack, induaing tab,es aria .:xa~rs aT cubacot cafe's or ~r~ outdoor study areas alcng University buildings. Bike racks should also be painted ~iack and of either the modified nbbon s~,~!e or of the hanger style. Kiosk structures are also part of the s~te ~urnishing sackage. They should re!ate to the light fixtures and benches, as these are the s, rimar:/ site furnishings. The kiosk should 5e respec~ff'ut in design and be of durable materials. it should contain :nformabon a~out the Ci~ and the Umverskt'?, al!owing some room fcr spcntaneous s:gnage. A conc~c.t sketch is ncluded in th~s report,. ~4 Gateway The intersection of Iowa Avenue and Dubuque Street is perceived as the front door to downtown and to campus. The master plan recommends development of the intersection as a significant landmark. With the pedestrian sk',/walkbeing constructed just to the north, this intersection must be carefully studied by a designer. Without knowing what the pedestrian skywalk looks like, the master plan can only recommend in general terms and guidelines. The intersection does serve as a welcome mat for the downtown streetscape project as well. While Iowa Avenue ~s viewed as a urnqua corridor unto itself, the intersection at Dubuque street can beg~n the streetscape and site furnishing transition, connecting the pedestrian mall to Iowa Avenue. As it has been documented, a fountain feature was located amidst the boulevard at the same intersection. The master plan recommends that if a water feature is designed for the intersection ,that it functions as sculpture for the period of time when the water is shut off. The gateway design should be broken out as part of the design development phase of the phase one project. Public Art The enrichment of community through the addition of outdoor sculpture should be a constant goal of the O, ty and the University. Such works, however, should be carefi.~11¥ selected and located to maintain a nigh quality standard. Scu!ptural elements should be integrated with their surroundings rather than simpiy placed in a convenient spot. Works should be done by local artists and of universal qualities that w,.!I endure. Outdoor Dining/Vendors it ~s the intent of the master plan to create a 'vibrant streetscage and this concept includes business opportunities. Sidewalk cafes and outdoor retailing should be encouraged, on the south side of Iowa Avenue, ~y the City. On the noah s~de :f the corridor, licensed vendors should be allowed to travel th;e noah walkway to dis[ribute hot dogs, coffee, cr other mobile %od c. roducts. The master plan does not recommend allowing 'vendors to trove! the south ',,,atb,,,a'f as they may directly take business away from existing ~us',nesses. University Projects The construction of the new Bioiogy bui',dlng ~s unde~'ay as this report ~s ~eing completed. The master p~an pro~cses allow,rs the B~oios¥ and, Spence Labs entry prc:jects :o de'~elc£~ inde~en,oent!,,~ ~f the Iowa Avenue streetscape desi,~n. The reason for this is that s~nce the 100 },lock would tse the first tc be constr¥cted, it me,; 'co veals 5afore the Cid/',~,'cuid imp. lament ~:t~e 2C0 and 3C0 bitch. The B~o!cs'? F-:roject ~s iocateq in the ~00 b!ccl< and Spence Labs is !peered in the 15 300 block. If the Cit-/were to construct fine entire corndot in 1998 or 1999, then greater coordination would be required between projects. Finally, the amount of reconstruction of the ~o projects at the time of streetscape implementation does not warrant pre-des~gnlng these projects. Architectural Guidelines The goal of writing design guidelines is to establish general parameters for future building construction or remodeiing that will help create a coherent and a~ractive corridor. The gcai ~s not to exert excessive control over future designers. Thus, the following guidelines are offered as principles, not as prescriptions. The master plan recommends that new buildings should be made of durable materials and not of temporary or shoddy materials. Materials most in keeping with the corridor are brick, stone and concrete. The remodeling of existing business facades should respect the historical nature of the corridor. Examples of appropriate faq:ade remodeling are GA. Malones and Brueggers Bagel Bakeq. Bright colors are not recommended. The private sector should be encouraged by the City to reinvest in their building and the corT. idor. Buildings should be relatively stra~ght- forward in their design with good proDcrtJons, visible pcints of entr-/, and we!l-crafted expression of human scaled elements such as w~ndows, doors, door frames, steps, ramps and rails. Glass shouid not be refiect~e or smoked but should allow observation of activity inside the building. The architectural strength of the cornder ~s ,?.,'vo-fola. On the south s~o,e of Iowa Avenue, businesses were originaiiy developed as "ma~n street" ~'pe storefronts at the turn of the centuP,,,. A, ithough historically accurate restorations are not necessarF, renovations that emphasize the use of display windows and welcomirg en,tr,v ways ,~,ouid allow businesses to r. ake advantage of the ~ncreased oedestfian activity and the 'front yard" zone. :or bus~resses that do not require or desire display windows, designs which convey the appearance of diso!ay w~ndows ~s recommended. On the scqh s~de of iowa ?,'~.enue, 3ri~inai or!cx Universib/buildings ~',entuai:¥' ~ave way to pro-cast z,3ncr~t~ structures. %nc~ ~rch~t~cts are ~o~c3!lv nvoived in the dcsi? of t~cse facilities, t~c master recommends ,equir~nS ~he designers ~o adGress ho'~ ire new desism or renovation relates, in human scale, to ~ ,~ran~, ~ ~ t ~ ~e~ ~s.nan- ~c~ corr ~or ~ny new bu~ld',ngs sPoule em?ac,z :owa Avenue, not turn back ,3r r~se a~ove it. Phasing The master p',an recommends :t~at :r~c C?:/ccmstrbct tr.e ]0O b!ock of Ic,wa Avenue as a Phase One ~rojcct. Th~s ccu'd ~e ~ :'~ ,~u,:~ r~cc~r-ndc~t of compict',on of a ~ark:ns 3tructurc ~s most d~sp:ace~ ~ufface grails are re'coated to Dubuque Street. :t s rcccmmcnde~ t~at ttne Cit,, 16 begin pre!iminar,/steps toward the design and construction of a nortr.- side parking structure on the Spence Labs site. The compietion of Iowa Avenue streetsca!3e is dependent upon this ~arking structure. By the constructing ,the first block, the City begins to convey a vision citizens and visitors alike. Depending upon the success of Phase One and the financial position of the Cit3,, future phases should be constructed as soon ~s practical. Cost Estimates As requested from the Core Committee, the master ~tan illustrates alternative cost options. All cost o~in~ons shown include general conditions, contingency (10%), ~es~gn fees, contractor ovemead and profit. It should be made clear that the proposed costs are 1998 dollars and as years pass between phases, the costs should be increased accordingly. Phase One ( 100 Block ) Altemate A: (includes project as master pJanned) $1,200,000 Alternate B: $875,000 (includes concrete street, unit paver intersections) Alternate C: $600,000 ,(includes concrete street and intersections, concrete sidewalks, remc',ai cf kiosks, and re-use of ~ark~n~ meters: Phase Two ( 200 and 300 Blocks ) Alternate A: (includes ~rc~ject as ?aster plarned) $2,400,000 Alternate B: $1,750,000 (inc!udes concre:e street, ,znit ~a','er i2tersect:,ons} Alternate C: $1,200,000 (includes c3ncrete s:r~et and n'_e~s~ct~cns, removal of Kiosks, arc 'e-,Jse of serk~p~ meters VI. APPENDIX Design Alternatives Concepts A through E were presented to the Core Committee in the foilowing summary: Concept A: Replace the angled parking on the south side of the eastern two blocks of Iowa Avenue with parallel parking. 5% parking loss '2_6t existing pkg. spaces 248 proposed spaces (-13) Parking !oss could be recoveres .~,v~m one olock of Washingtor' Street converted to diagonai. PFo'$: Low percent parking loss Easily recovered parking loss w~thin a block of originai !ocat~on. Some extra space is acquired ~n front of the existing businesses on t. he south side of Iowa Avenue. On!¥' i0' extra space acquired n front of the exist~r'g businesses on the soum s~de of ~owa Avenue Streetscape becomes asymmetrical. Not enough space is gained r.o make much of an ireDact on the ex:st!ng streetscase, other that- .'.he -'-B's. iBr:cks, Benches, Bo[iar.cs & Banners? Concept 'B': Reconfigure the '.v'esternmost biccx cf the site two- one, one-way drive do',,~ n the -. , ~er,,~_, flanked metered, parallel pamJn~ spaces and lc, aaing zones. ~3% parkin~ ~css `26~ existing spaces 3~P'rS :ess cct~IC ~e .... ' -~ Street conve~c~ to d,,aqcFa: ~'ar'<;n8 ~oss can ce re~a~ne.,a as surface. parking w'?~r' a olock of cr?,nai location. HGn aesthetic ~mpact is mace 3n tP¢ v,~es~erpmos[ olcck o~ ~o~'a SymmeW ~s ma:,ntained. '_a,,crs of streetsca~e ¢~emer'~s are ;2rm~d. Oc~c~unm:,. to ~ntroduce ~ncrcasec b~ke sark,r:S to ~GWa A'v'e~ue. ~3 Cor~s: Greater parking !oss Most improvements are concentrated on one block Not much space is gained for the businesses a!ong east ~vo blocks. Concept 'C': implement the westernmost block as stated above and conve~ the remaining uNvo Clocks into a ~ane, one-way centre! crive flanked b:v 45° angle metered parking spaces. ~5% parking loss ~61 existing spaces ~16 proposed spaces (-1 Parking loss is reduced to ~% (15 SDaCes) with three blocks of Washington Street converted to diagonal parking ( ~o~ spaces gained) an__d three btecks of Jefferson Street converted to diagonal parking ( 48 spaces gained). Pro L] High aesthe:ic ~mpact is made on entire streetscaF. e. :::1 Cars drive directly on the axs, fermirating on the O!d Capitol Building. ::] Extra space is gained throughout the entire three block Iowa Avenue corridor. -a Layering of streetscape elements is continued throughout the ent'.re corridor, unify, ins and organizing the zcace. '..1 One',~.a,/traffic westbound ties r ,',th :he satter': aireddy ~ct up ~',' Market, Jefferson and WasPington. Co/q, 'S: Higher c~arking ioss. ~5% of :r,e ~ost spaces can not be r¢~ .,~.a as surface sc~ces. Jefferson Street is classified as an a~cr a~ ~nC may :c~ 'er.~ ~c~f :0 ~.~, ~,, ,~. there are : -*re,~ ',~hicP may ~',the~ "e~ai~ arid srca:i', ..... -~ rp2 ~S -~,~-~c ~a~r'~ ~r Concept 'D':Ccnstruct ,all three blocks 'way perttel drive ¢' · ~0% parking !oss · 5_61 existing spaces · 79 procosed spaces (-182) · Parking '.ess :s reduced to Washington Street conve~ed to a:asona! par'r:r'g , ~ spaces !9 ~aincd: ~nd three oiocks of Jefferson Street cotveXed to diagonal car~ng ~ 48 ;~aces .qainec; A. ~ark',ng ~-', *, ~ ~s ~ , , _ J UC~urv recommended :n this concept t,3 fuiiy regain parking. Layering of streetscape elements :.s ~bsc_,iutely consistent throughout corridor. Maximum amount of space s ~c.-~e','ed along Uusinesses lions the south. Total symmetry is ~es~ected threuenout the corridor. Con '$: Highest parking loss, Parking structure is required to regain parking loss. Jefferson Street is classified as an arterial and may not !end itself to an~le parking. Also, there are several mature trees_along the street which may either remain and greatly impact the 48 spaces gained or will be removed and replaced with new street tree plantings. Concept 'E': !own Averue parking remains 'as-:,s'. · 0~ park~ng loss · '~.61 existing spaces · -2~! proposed s~aces · No ~arking loss m~t~gation :s ne?.ded Pro '5: No DarkinS is lost Cosmetic fix- Not much aesthetic and crgan~zat~cna~ ms. act ~s possab;e e;,cept -or the 1-B's ~Br:cks, Benches, Bciiarcs, and Banners.) Corridor does not ~aD ,nto h~stonc, ::ommerciat, educational Dotentiai. Cosmet',c "tune-up" is all that is all that s achieved. Through several rounds of discussion, quest'cning, and criticism, a single concept emerBed for condor de'~eJc~ment that became the basts for the .master plan. The ~referred cc. nce£r tC,Zk eiements of conceF. ts A, 3, C & and proposals a phased acproach to strcetsca~a do, c~opmcn~. The graferred p~an 'was presented t3 the Ezra Committee and the C T/.C.:uP: and direct[on ,vas given to prooeec ncc master c'.an devc]CS[T'C7.:. City of Iowa City MEMORANDUM Date: February 4, 1998 To: City Council From: Jeff Davidson, Asst. Director, Dept. of Planning & Commu~..nity Development Joe Fowler, Director, Department of Parking & Transit Re: Decision on location of next downtown Iowa City parking structure In November we discussed with you potential locations for the next downtown Iowa City parking structure. Two locations were discussed: the east half of Block 102 in 'the Near Southside (Hieronymus Square, Mod Pod, Electronics Cave, Magna Bank), and the remainder of the half- block west of the Eastlawn Building on the north side of the Central Business District. A majority of the City Council expressed interest in the location on the north side of the Central Business District; however, you asked us to conduct further research on both sites, and to do some preliminary design work to make sure a functional parking facility could be completed on either site. We were also instructed to discuss the proposed structure with existing property owners. At your February 9 work session we will summarize the results of our research on both of these sites. You are aware that a third-site was also evaluated, owned by the University at the northwest comer of Iowa Avenue and Gilbert Street. You received a memorandum from Steve Atkins last week summarizing our discussions with the University, and indicating that the University's plans for the Old Music Building will not allow consideration of the site for a parking structure at the present time. The University intends to relocate the uses within the Old Music Building within five or six years, and at that time they may be willing to work with us. The concept designs completed for each of the two sites under consideration show that both sites are feasible for construction of a parking structure which includes commercial or non- parking uses on the first floor. On Block 102, three scenarios were considered: (a) displacement of the Mod Pod and Electronics Cave buildings; (b) displacement of Mod Pod, Electronics Cave, and the Magna Bank parking lot; and (c) displacement of the Mod Pod, Electronics Cave, and Magna Bank buildings. The north CBD site was evaluated under two scenarios: one involving no demolition of existing structures and displacing only the Senior Center and Ecumenical Towers parking lots, and one involving construction on these two lots plus the Harmon building and the Cottage Bakery building. A structure can be built creating between 285 and 606 parking spaces on Block 102, and between 188 and 379 parking spaces on the north CBD site. Since both sites currently contain parking, the net number of spaces created would be slightly lower. We have held discussions with affected property owners on the two sites, and preliminarily they have all indicated a willingness to work with us on the project. We are encouraged by the fact that we did not receive a response of Uabsolutely not" from anyone. As we have emphasized to you repeatedly since we discussed the Downtown Iowa City Parking Study last winter, it is important that you make your final decision on the preferred site as soon as possible, hopefully at your February 9 meeting. This will allow us to begin the process of hiring a design consultant, working on property acquisition, and refining design details of the project with you. We anticipate design and engineering for the project taking approximately six months. There is still some hope we may be able to begin construction this year, but at the very least we want to be ready to begin construction as soon as possible next year. We again have a considerable waiting list for downtown monthly parking permits, and the construction of a new parking fadlity will allow us to free up additional short-term parking in areas where it is most desired. . We are aware that your final decision on a site location is influenced by your desire to facilitate redevelopment of the Near Southside Neighborhood, as well as implement elements of the Iowa Avenue streetscape project. These issues can be part of your discussion at the February 9 meeting. You will recall from the Downtown Parking Study that the City's parking system can financially support the construction of one new facility at the current time, with an additional facility at least five years in the future. Bring any questions you have to the February 9 meeting. ppdadmin~mem',¢lfdtp~l. doc I ! i i I I ! i I ! ! I I I ! I / 'Iowa Avenue Site Report SITE EVALUATION, CONCEPTUAL DESIGN AND COST ESTIMATE For Proposed PARKING STRUCTURE For The CITY OF IOWA CITY November, 1997 RA#9813 RICH AND ASSOCIATES, INC. ARCHITECTS * ENGINEERS * PARKING CONSULTANTS 25240 Lahscr Road, Suite 2 Southfield, Michigan 48{}34 248-353-5080 Fax 248-353-3830 eraall: pa rking;d) Ric hAssoc.com Iowa Avenue Site Report SITE EVALUATION, CONCEPTUAL DESIGN AND COST ESTIMATE For Proposed PARKING STRUCTURE For The CITY OF IOWA CITY November, 1997 RA#9813 RICH AND ASSOCIATES, INC. ARCHITECTS * ENGINEERS * PARKING CONSULTANTS 25240 Lahser Road, Suite 2 Southfield, Michigan 48034 248-353-5080 Fax 248-353-3830 email: pa rkin g(~i)RichAssoc.com November 18, 1997 Mr. Joseph D. Fowler City of Iowa City 410 E. Washington Street Iowa City, IA 52240 I ICH ANDASSOCIATES .RE: Iowa Avenue Site Report Site Evaluation, Conceptual Design and Cost Estimates For Proposed Parking Structure Iowa City, Iowa RA#9813 Dear Mr. Fowler: Enclosed we are pleased to present the Iowa Avenue Site Report. The report contains a site evaluation, conceptual designs, and cost estimates for a proposed parking structure on the northern half of Block 61. The report shows a base design for two different types of parking structures, scheme "A" and scheme "B". These schemes occupy approximately 160 feet (in length) x 150 feet (in width) of the site. For both base schemes, an alternate design has been provided. For the alternates, the site has been increased by approximately 80 feet in length and requires the removal of the Cottage and the Harmon Buildings. The alternates provided the ability to construct a parking structure all at once on the 240 t~et by 150 feet site, or to expand the structure in the future. Additionally, scheme "A" alternate and scheme "B" alternate indicate the potential for a retail or commercial space within the ground level parking structure footprint. With the site constraints and finish floor height, the retail or commercial space is not feasible in the base scheme. If there are any questions after reviewing the enclosed report, please feel free to call or e-mail us at your earliest convenience. Sincerely, Mark Szalony MS:wc Rich and Associates, Inc. email: 25240 Lahser Road, Suite 2 Tampa, Florida Parking Consultants parking~RichAssoc.corn Southfield, Michigan 48034 (813) 879-0987 Architects web site: (248) 353-5080 Fax (813) 875-5724 Engineers http://www. ParkingOesign.com Fax (248) 353-3830 Planners R.C. RICH. P.E R.A. RICH O W.BURR R.W. KINNELL. AIA O.P 8UCH,P E. Maitland, Florida (407) 667-8990 Fax (407) 667-8988 M.J JOBIN.AIA TABLE OFCONTENTS PagcNo. ~TRODUCTION ...................................................................................................................................I Site Description - loxva Avenue Site - block 61 .........................................................................................2 Iowa Avenue Site Aerial Photograph ........................................................................................................3 Schelne Descriptions Scheme "A": 262 Spaces ............................................................................................................4 Advantages / Disadvantages ............................................................................................5 Scheme "A" Floor Plans & Section ............................................................................6-11 Schemc "A" Altcmatc: 379 Spaccs ...........................................................................................12 Advantagcs / Disadvantages ..........................................................................................13 Schcmc "A" Altcrnatc Floor Plans & Section ............................................................ 14-19 Scheme "B": 188 Spaccs .....................................................................................................20-21 Advantages / Disadvantages ..........................................................................................21 Scheme "B" Floor Plans & Section ...........................................................................22-25 Schcmc "B" Alternate: 259 Spaces ...........................................................................................26 Advantagcs / Disadvantagcs ..........................................................................................27 Schcmc "B'? Alternate Floor Plans 8.: Scction ............................................................ 28-33 Cost Estimates .....................................................................................................................................34 Outline Specification .........................................................................................................................35-42 Scheme Comparisons .............................................................................................................................43 Iowa Avenue Site City of Iowa City Rich and Associates, Inc. INTRODUCTION Rich and Associates was contacted by the City' of Iowa City to revie~v the feasibility for a parking structure on two sites.- The Iowa Avenue Site (block 61) and the block 102 site. This report will be the sole evaluation of the Iowa Avenue site. In the following weeks, a similar report will be produced regarding the block 102 site. For both sites, the evaluation for a multi-level parking structure took into consideration the architectural aesthetics used for past site studies completed by the firm in Iowa City. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 1 Site Description - Iowa Avenue Site - block 61 This block selected currently contains eight buildings, a City of Iowa City parking lot, a private parking lot, and an alley'. The initial charge was to look at a parking structure that would no__it involve the entire block, but only the northern half block. Specifically. the site is City of Iowa City parking lot and the private parking lots. The two lots are situated in the middle of the northern half block and combined they are approximately 160 feet (east/west dimension) in length x 150 feet (noah/south dimension) in width The site is bounded by Iowa Avenue on the north; a four story, building called the "East Lawn" which is owned by U of I on the east; a 20 foot wide alley with overhead electrical lines and transformers on the south; and a single level building called "The Cottage" and the two level Harmon building on the west. The traffic flows on streets surrounding the site are identified as the following: Iowa Avenue is a two ~vav street with one lane for eastbound traffic and one lane for westbound traffic. Separating the two traffic flows is angle parking. This street has angle parking dividing Iowa Avenue from the site. Gilbert Street is four lanes wide xvith two lanes for northbound traffic and two lanes for southbound traffic. Gilbert Street is an arterial road. Linn Street is two lanes wide with two way traffic (one northbound lane and one southbound lane). The alley' is a narrow 20 foot wide path with traffic flows in both directions and is adjacent to the site. Due to the narrow width and overhead electrical lines, the alley has been eliminated as a possible ingress and egress to the parking structure. Washington Street is a two way street (east of Linn Street) with one lane for eastbound traffic and one lane for westbound traffic. However, west of Linn Street, Washington Street is a one way street with one lane for eastbound traffic. On the following page is a copy of the aerial photograph of the site. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 2 LINN STREET Scheme Descriptions Scheme "A": 262 Spaces This scheme consists of two 58 foot modules and a 29 foot module for a lightcore with a footprint of approximately 158 feet in length by 149 feet in ~vidth. The parking layout is 90 degree parking with a stall width of 9 feet, a stall length of 18 feet, and a drive aisle of 22 feet. To maximize the parking structure footprint, the parking stalls are interlock with the structural grid. The finish floor to floor height is approximately i0 feet 10 inches. Due to the site size constraints and finish floor to finish floor height, the ramping system involves a slope floor in both of the 58 foot modules as well as a slope floor within the 29 foot module at both ends (east and west). In this scheme, the only flat floors are located in the four comers of the parking structure footprint. This ramp system also eliminates any possibilities of ground floor retail/commercial space to be incorporated within the footprint. However, the scheme is flexible enough that horizontal expansion to the east or west could occur. The ground level of the expansion could then include a retail/commercial space with storefronts on two street sides. The parking structure contains one ent~ and one exit lane. With the one way traffic flow on Iowa Avenue, the entry lane is positioned at the west end and the exit lane is situated at the east end. The layout of these lanes utilizes the eastbound direction of Iowa Avenue and avoids cross traffic inside and outside the parking structure. Both of the towers are placed in the dead comers of the parking structure to provide pedestrian access to Iowa Avenue. The stair/elevator tower is located in the northwest comer near the most prominent street intersection of Iowa Avenue and Linn Street. The stair tower is positioned in the northeast comer. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 4 Advanta~oes 1. Possibility. of horizontal expansion to the east and west. 2. Possibility of a retail/commercial space in the expansion phase. 3. Lightcore allows natural light to penetrate the parking structure interior. 4. Snow pit at the ground level utilizes the lightcore space. 5. No building demolition. 6. Utilization of eastbound Iowa Avenue traffic flo~v for entry and exit lanes. 7. Pedestrian access to and from Iowa Avenue. 8. Two way traffic flow Disadvantages 1. Increase traffic flow to Iowa Avenue. 2. "Buying back" existing at-grade car spaces. 3. Difficulty ofconstructability because of site configuration and surrounding buildings. 4. Vertical expansion is not possible. 5. No possibility for a retail/commercial space in base plan. 6. Several sloped floors with flat floors in the comers. Dead end parking at the roof level. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 5 IIII Wl OC !- ZI ZI IOWA U~E I ~ +~.5o ( OF' o +o.oo--I I--F.F.EL.° UP )~ I*s-~ ~ I ALLEv F- n-- II.U Im _1 WASHINGTON STREET ~ ~SOCI~TES 25240 Lahser Road, Suite 2 Southfield, Michigan 48034 (2~) 353-5080 Fax (2~) 353-3830 Tampa, Roddo (813) 879-0987 Maitland, Rorida (407) ~67-B991 £-11~: perkincjORichAssoc.com IOWA AVENUE SITE SCHEME "A" GROUND LEVEL FLOOR PLAN SCALE: 1' = 50'-0' NOVEMBER 1997 6 I-- ILl I-- Z Zl IOWA' A 77"/Z F.F.EL. ~LOPE I ; O +1~.O~ ~ A L I I I I VEN F.F.EL. __ o +10.64 , 'L I~ U E EY I I I I I I I-- W LB Irr- I- OC IW I1~ _1 WASHINGTON STREET ASSOCIATES Architect~e 25240 Lohser Rood, Suite 2 Southfield, Michigon 4-8034 (248) 353-5080 Fax (248) 353-3830 Tampo, Florida (813) 879-0987 Maitland, Florido (407) 867-8991 E-I/~I, parkingORich~soc.com IOWA AVENUE SITE SCHEME "A" SECOND LEVEL FLOOR PLAN SCALE: 1' - 50'-0' NOVEMBER 1997 I.LII Wl I-- ZI Zl OWA ~ F.F,EL. < I '< +25.22 I-- , ~LI I I I I I I I I I-- W ILl In-' II-- I-- IW _1 WASHINGTON STREET AlqD /GSOCLATF_,S Arclnite,cttr® 2524-0 Lahser Road, Suite 2 Southfield, Michigan 48034 (248) 353-5080 Fox (248) 353-3830 Tampa, Florida (813) 879-0987 Maitland, Florida (407) 867-B991 E-I/~: perkingORichAssoc.com IOWA AVENUE SITE SCHEME "A" THIRD LEVEL FLOOR PLAN SCALE: 1' = 50'-0' NOVEMBER 1997 I I Wl I-- l~C I-- IO W A ~' A V ,E N U E [ i ALL'EV Zl I I I I I I-- W ILl OC II-- WASHINGTON STREET ,4u'qI) &.qSOCIATES 25240 Lahser Road, Suite 2 Southfield, Michigan 48034 (248) ;53-5080 Fax (248) 353-3~30 Tampa, Florida (813) 879-0987 bloitlond, Rorida (407) 667-8991 E-t4~L: parkingOR[chAssoc.com IOWA AVENUE SITE SCHEME "A" FOURTH LEVEL FLOOR PLAN SCALE: 1" = 50'-0' NOVEMBER 1997 WI IIII C~ I- ZI I F.F.EL I I I I I I V E N~U_E ~LOI~E F.F.EL. __ O UP +4~.22 j__ I P t=.F~.~L.~----- I ,/~i> , ALLEY J I I I I I-- IJJ in.- I1... WASHINGTON STREET ~u'~]]) ~SOCI~I'ES Al'¢dlitec{~m'® 25240 Lahser Road, Suite 2 Southfield, Michigan 48054 (24.8) 353-5080 Fax (24.8) 353-3830 Tampa, Florida (813) 879-0987 Maitland, Florida (407) 667-8991 E-I/A~ perkingORichAssoc.com IOWA AVENUE SITE SCHEME "A" FIFTH LEVEL FLOOR PLAN SCALE: 1' - 50'-0' NOVEMBER 1997 10 FOURTH LEVEL F.F.EL. I i C,m~ND LEVEL ~ D2 F.F.EL. +..5.21 "'P' ff 1' 262 TOTAL I P, ICH i i AND ~SOCIATES Archfiecltre 25240 Lohser Road, Suite 2 Southfield, Michigan 48034 (248) `]53-5o80 Fax (248) .]53-3830 Tarry; Florida (8~`]) 879-0987 Ma}'[lond, Roddo (407) 567-8991 E-I~l; par kincjO Rich/L.~ioc.com FIFTH LEVEL F.t~.I=L. +41.DI FOURTH LEVEL F.F.EL. +DO.bD THIRO LEVEL ¢ 5EOONID _LEVEL F.t=.EL. +8.qD IOWA AVENUE SITE SCHEME "A" SECTION SCALE: 1' = 20'-0' NOVEMBER 1997 11 Scheme "A" Alternate: 379 Sl~aces The scheme "A" alternate provides two concepts. One concept is building the parking structure all at once on the 240 feet by 150 feet site. The second concept provides an idea of how scheme "A" could be expanded to the west. The drawings for the scheme "A" alternate reflect the first concept and the second concept is explained fi, rther down this page. The scheme "A" alternate is similar in the position of the scheme "A" parking structure in the nortlgsouth direction. However. the east/west orientation is different. The scheme "A" alternate extends west to Linn Street eliminating the Cottage and the Harmon buildings. The building footprint for this scheme is approximately 240 fcct in length bv 149 feet in width which consists of two 58 foot modules and a 29 foot module for a lightcore. The parking layout is also interlocking 90 degree parking with 9 feet ~vide by 18 feet long stalls and 22 fbet wide drive aisles. Other similarities between scheme "A" and scheme "A" alternate are the finish floor to finish floor height of approximately 10 feet 10 inches, and the ramping system. The ramping system includes a slope floor in both of the 58 foot modules, a slope floor at the east end of the 29 foot modt,[c. a slope floor at the xvcst end of thc 29 foot module. and flat floors in the four corners of the structure footprint. This ramp system is used to allow approximately II.225 sq.ft. retail/commercial spacc at the ground level ~vhcrc the two buildings on Lima Street currently exist and allows for storefronts on both Lirm Street and Iowa Avenue. The roof for retail/commercial space would be the floor system used for the second floor level of the parking structure. Where the retail/commercial space is situated means the entry and exit lanes are positioned in the same manner as scheme "A". The northeast corner contains the stair tower while the northsvest corner incorporates the stair/elevator tower and provides pedestrian access to Iowa Avenue and Linn Street. This alternate provides another concept xvhich is how the expansion to scheme "A" might occur. Scheme "A" could provide removable spandrels on the west side that would allow the upper floors to extend to the west. The slope floor at the west end of the 29 foot module could remain or be removed when the new slope floor is constructed at Linn Street. However. the expansion of scheme "A" would include an additional stair/elevator tower at Linn Street for a total of three towers which scheme "A" alternate does not show. Also, the expansion of scheme "A" to the west could be more difficult than just constructing all of scheme "A" alternate at once. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 12 Advantaees 1. Possibility of horizontal expansion to the east. 2. Possibiliw of additional retail/commercial space in the expansion phase. 3. Lightcore allows natural light to penetrate the parking structure interior. 4. Snow pit at the ground level utilizes the lightcore space. 5. Utilization of eastbound Iowa Avenue traffic flow for entry and exit lanes. 6. Pedestrian access to and from Iowa Avenue and Linn Street. 7. Two way traffic flow 8. Ease ofconstmctability 9. One 11,225 sq.t~. retail/commercial space with Iowa Avenue and Linn Street storefronts. Disadvantaees 1. Increase in traffic flow to Iowa Avenue. 2. "Buying back" existing at-grade car spaces. 3. Vertical expansion is not possible. 4. Several sloped floors with flat floors in the comers. 5. Dead end parking at the roof level. 6. Demolition of two buildings. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 13 IOWA AVENUE ,/,- r-I ~--~, ,, ,,~ '-r, ~: , ALLEv Zl I I I I-- LU LU I1~ II-- WASHINGTON STREET AND ASSOCIATI~ ArcNlec~re 25240 Lahser Road, Suite 2 SouWfield, Michigan 48054 (24~) 353-5o8o Fax I248) 353-3~30 Tampa, Florida (813) 879-0987 Maitland, Florida (407) 667-899~ E-I~ parkingORich~ssoc.com IOWA AVENUE SITE SCHEME "A" ALT. GROUND LEVEL FLOOR PLAN SCALE: 1' = 50'-0' NOVEMBER 1997 14 I- - W i F.p.t=L. __ +,o.64 i-- I --I ZI WASHINGTON STREET ASSOCIATES ArcNt~'~e 25240 Lahser Road, Suite 2 Southfield, ~lichigan 48034 (~4~) ~53-5o8o Fax (248) 353-3830 Tampa, Florida (813) 879-0987 Maitland, Florida I407/ 667-8991 E-~ parkJng{lRichAssoc.com IOWA AVENUE SITE SCHEME "A" ALT. SECOND LEVEL FLOOR PLAN SCALE: 1' = 50'-0' NOVEMBER 1997 ,15 IIII-- IIII-- OC I IOWA AV!ENUE I F.F:JEL. I ,: ~,LO~E .FL. __ +~1.5o i I Zl I I I I- III UJ 113:: II- i- n- iw Im _.1 WASHINGTON STREET z~]) ~SOC-L~1'ES ArcNteckr® 25240 Lohser Road, Suite 2 Soufhfield, Michigan 480,34 (2~) 35`3-5o~o Fax (248) 353-.3830 Tampa, Florida (813) 879-0987 Maitland, Flarida (407) 667-8991 E-I/All: parkingORichAssoc.com IOWA AVENUE SITE SCHEME "A" ALT. THIRD LEVEL FLOOR PLAN SCALE= 1' = 50'-0' NOVTdVtBER 1997 16 F.F.EL![ SLOe'* F.F.*L. __ I ( UP °+~,2.~,_ I ZI ZI I I I-- LM W In-' I~._ n-- ILU Im ._J WASHINGTON STREET ArcNtecl~® 2524-0 Lohser Rood, Suite 2 Southfield, blichigon 480.34 (248) 353-5o8o Fox (24-8) 353-3830 Tom@o, Florido ~1~__~ (813) 879-0987 Moitlond, Rorida (407) 867-8991 A.h]]) ,~.~SOC~/~.,S E-I/~: p~rkingORichAssoc.com IOWA AVENUE SITE SCHEME "A" ALT. FOURTH LEVEL FLOOR PLAN SCALE= 1' = 50'-0' NOVEMBER 1997 17 LUI Wl rr' I IoWA~ I F:.F.EL. +4~.~4 ( AVENUE LOIRE F,I=.FL. __ O UP +4~.22 __ I ,/* ~ +41.~1i ALL'Ev Zl I 1 I I- W W II- WASHINGTON STREET Arcll#ectt~-® 25240 Lahser Road, Suite 2 Southfield, Michigan 48034 (24,8) 353-5080 Fax (248) 353-3830 Tampa, Florida C C (813) 879-0987 MoiUond, Florida (407) 867-8991 .auN']) &.~SOC~I~'t~S E-IINI~ p~rkingORichAssoc.com IOWA AVENUE SITE SCHEME "A" ALT. FIFTH LEVEL FLOOR PLAN SCALE: 1' = 50'-0' NOVEMBER 1997 18 ~, FIFTH LEV1EL t=.F.EL +41~1 eFOURTH LEVEL F.P.EL. +~.(25 ~ THI f~..~ LEVEL i ~' F.F.EL. +lCl.-/q ......e ~I=C, ON~ LEVEL 'I F:.F.EL. PdCH Southfield, Michigan 48034 (248) ~5-~080 Fax (248) 355-5850 Tampa, Rotida (81;) 879-0987 Maltlend, Roride (4427) 667-8991 E-I/~L porldngORichAssoc.com IOWA AVENUE SITE SCHEME "A" ALT. SECTION SCALE: 1' = 20'-0' NOVEMBER 1997 19 Scheme"B": 188 Soaces This scheme entails a three module garage with a footprint of approximately 159 feet in length by 150 feet in width. The three modules for this scheme includes two 60 foot modules and a 27 foot module for a lightcore. When referencing the scheme "A" and scheme "A" alternate module configurations with this scheme, there is a difference in the module size. The difference is a direct result of a slight distinction of parking layout and the ramping system. The parking stall dimensions of 9 feet x 18 feet with a 22 foot drive aisle and the orientation of 90 degree parking are the stone dimensions. However, the parking stalls in scheme "B" do not interlock with the structural grid and increases module width to clear column projections. Also, the parking spaces are only located within the two 60 foot modules. The 27 foot module at both the east and west ends plus 15 feet of the northern module and the southern module is dedicated exclusively to the ramp system. Another disparity between schemes is the ramping system and the finish floor elevations. The ramp system used for this parking structure is called a D'humv or split level ramping. The 60 foot module immediately adjacent to Iowa Avenue (northern module) has a F.F.EL. of 0.00 at the ground level, a F,F.EL of+l 1.00 at the second level, a F.F.EL. of +22.00 at the third level and a F.F.EL. of +33.00 at the fourth level. However, the southern module is placed at a different elevation than the northern elevation, creating the split floor. The floor elevations for this module are increased by 5.5 feet. For example, the ground level F.F.EL. is +5.5, the second level +16.5, etc. The ramps then connect the northern module to the southern module. As previously mentioned, the difference between the finish floor elevations is 5,5 feet and the ramp length is 57 feet which produces a slope 9.65%. The parking structure standard for parking spaces on a slope floor is a 6.00% maximum. Due to the maximum percentage and site constraints, this scheme does not lend itself to parking on the slope floors. However, the positive advantage of this scheme is it generates two large flat floor plates. At both ends of the 27 foot module, the ramp system consists of a 13 feet wide up ramp and a 13 feet wide down ramp that is separated by a barrier wall. With this scheme, the upbound ramp is always the outside lane and the downbound ramp is the inside lane. On the supported levels where the upbound ramp from below and where the downbound ramp from above converge on the flat floor plates, a merging of the two traffic flows must occur. This condition happens in two locations per supported floor. Like scheme "A", scheme "B" does not have an3.' possibilities for a retail/commercial space within the parking structure footprint. If at some time in the future the existing buildings on the east or west ends of the block become available for demolition, then this scheme is feasible to expansion in either direction with the possibility of a ground level retail/commercial space. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 20 Another similarity to scheme "A" is the location of the stair/elevator tower and stair tower on the north side. The position of these towers provides access to Iowa Avenue and the stair/elevator tower is conveniently located near the Iowa Avenue and Linn Street intersection. With the placement of the towers and the ramps at each end, the lane to exit the parking structure is in alignment with the downbound ramp. The upbound ramp, however, does not have any potential for alignment due to the stair/elevator tower. In this scheme, the entry lane is located near the exit lane and not separated as in scheme "A" and scheme '~A" alternate. The position of the entry and exit lanes in scheme "B" are no better or no worse than the scheme "A" or scheme "A" alternate locations. In all the schemes, the entry and exit lanes adapt to parking structure configuration, provide circulation of the ground floor spaces, and the cross over traffic at the ground level inside and outside the parking structure is limited or non existing. Advantaees 1. Possibility' of horizontal expansion to the east and west. 2. Possibility of a retail/commercial space in the expansion phase. 3. Lightcore allows natural light to penetrate the parking structure interior. 4. Snow pit at the ground level utilizes the lightcore space. 5. No building demolition. 6. Utilization of eastbound Iowa Avenue traffic flow for entry and exit lanes. 7. Pedestrian access to and from Iowa Avenue. Vehicular circulation at roof level eliminates dead end spaces. 9. Two large flat floor plates. 10. Continuous one way traffic flow. Disadvantaees 1. Increase traffic flow to Ioxva Avenue. 2. "Buying back" existing at-grade car spaces. 3. DifficulW of constructability because of site configuration and surrounding buildings. 4. Vertical expansion is not possible. 5. No possibility for retail/commercial space in base plan. 6. No parking spaces on sloped floors. 7. Two additional stairs in lightcore to provide emergency egress from the southern module to both stair towers in the northern module. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 21 WI Wl I-- ZI IOWA F.F:.EL. I I-- IW Im _1 WASHINGTON STREET 25240 Lahser Road, Suite 2 Southfield, Michigan 48034 (24~) 353-5080 Fax (248) 353-38,30 Tampa, Florida (813) 879-0987 Maitland. Florida (407) 667-8991 [-I~ parkingORichAssoc.com IOWA AVENUE SITE SCHEME "B" GROUND LEVEL FLOOR PLAN SCALE: 1' = 50'-0' NOVEMBER 1997 22 WI UJI I-- I ALLEY Zl I I I I I I I- W ILl II-- 03 I- IW Im _1 WASHINGTON STREET Arch#eckr® 25240 Lahser Road, Suite 2 SouWfietd, Michigan 48054 (2~a) 35~-50~0 Fax (248) 353-3830 Tampa, Florida Maitland, Florida (407) 867-8991 E -I, IAI[: pa rkJnge RichAsso c.co m IOWA AVENUE SITE SCHE/ViE "B" TYPICAL LEVEL FLOOR PLAN SCALE: 1' = 50'-0' NOVEMBER 1997 23 I I WI LLII 1-- 03 ZI I I I- W LU In- II- 03 WASHINGTON STREET AND ASSOCIA~ 252~ L~hser Road, Suite 2 SouWfield, blichigan 48034 (2,~) 35a-5080 Fax (248) 353-3830 Tampa, Florida (813) 879-0987 Maitlond, Florido (407) 667-8991 E-I/Air; pa rkingORfchAssoc.com IOWA AVENUE SITE SCHEME "B" FIFTH LEVEL FLOOR PLAN SCALE: 1" - 50'-0' NOVEMBER 1997 24 FOURTH LEN/1EL F.F.EL. +~,~.OO F.F.EL..`.22.00 SEC, ONI::) LEVEL F.F.,EL. +11.OO F.F.EL. 0.00 I,~ TOTAL ~A(.,r:~ FIFTH LEVEL F.F.IEL. +:~..50 _~ FOUtP-,TH LEVEL F.F:.EL. +2"/.,.50 I -~ THI P--,P LEVEL F.F.FL. +16...50 .~.,, SEC, OND LEVEL RICH 25248 Lahser Road, Suite 2 Southfield, Michigan 48034 (248) ,:555-5080 Fax (248) 35~-3850 Tampa, Rorida (815) 879-0987 Maitland, florida (407) 667-8991 E-~[; parkingORichAssoc.com IOWA AVENUE SITE SCHEME "B" ,.SECTION SCALE: 1' = 20'-O' NOVEMBER 1997 .25 Scheme "B" Alternate: 259 Spaces The purpose of this scheme is to provide two concepts. One concept is a parking structure on the base site and on the 80 feet by 150 feet parcel of land near Linn Street where the Cottage and the Harmon Building exist. The second concept provides an idea of how scheme "B" could be expanded to the west. Like scheme "B", the scheme "B" alternate is a parking structure that contains the D'humy (split level) ramping. The footprint of the parking structure is approximately 237 feet in length and 150 feet in width. The following paragraphs will describe the similarities and difference between these two schemes. The similarities to scheme '~B" are the three modules (two 60 foot modules and a 27 foot module), the configuration of the entry/exit lanes, the lightcore, the snow pit, the parking stall layout, the finish floor to finish floor height of I 1 feet, the large flat floor plates, and the stair tower location. The difference in schemc "B" alternate to schemc "B" include extra parking spaces, the retail/commercial space, the stair/elevator tower location, an additional stair tower, and the ramping system. With the increased site, this scheme provides an opportunity for a ground level retail/commercial space and four stories additional parking above. The retail/commercial space is + 10,670 square feet with storefront elevations on Io~va Avenue and Linn Street. The storefront on Iowa Avenue is limited due to the parking structure towers on the north side of the retail/commercial space. In the northwest corner is the stair/elevator tower and in the northeast corner is the stair tower. This stair tower is an additional tower for this scheme only. With the retail/commercial space, and the stair/elevator with no possible connections to the parking structure, the second level has only one means of egress which is the third stair tower near Gilbert Street. According to most building codes and life safety codes, the minimum number of exits allowed is two. For this reason the additional stairs was added to permit pedestrian access from the second level to the ground level. Another difference is the rantping system. The split level ramp for all the floor levels on the east side is the same as scheme '~B". The west side is where the split level ramp shifts locations. The ground, second, and third level have the split level ramps positioned along the east wall of the retail/commercial space (middle of the garage). At the F.F.EL. of +22.00 on the third floor is where the split ramp can shift from the middle to the west side of the parking structure and climb over the retail/commercial space. For the third floor only, there are three sets of split ramps. On the fourth and fifth levels, the split ramps are on the east and west ends of the parking structure. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 26 Advantages 1. Possibility of horizontal expansion to the east. 2. Possibility of a retail/commercial space in the expansion phase. 3. Lightcore allows natural light to penetrate the parking structure interior. 4. Snow pit at the ground level utilizes the lightcore space. 5. Utilization of eastbound Iowa Avenue traffic flow for entry and exit lanes. 6. Pedestrian access to and from Iowa Avenue and Linn Street. 7. Vehicular circulation at roof level eliminates dead end spaces. 8. Two large flat floor plates. 9. Continuous one way traffic flow. 10. Ease ofconstructability. 11. One 10,670 sq.fL retail/commercial space with Iowa Avenue and Linn Street storefronts. Disadvantages 1. Increase traffic flow to Iowa Avenue. 2. "Buying back" existing at-grade car spaces. 3. Vertical expansion is not possible. 4. No parking spaces on sloped floors. 5. Two additional stairs in lightcore to provide emergency egress from the southern module to both stair towers in the northern module. 6. Demolition of two buildings. 7. Additional stair tower in middle of parking structure. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 27 ZI WASHINGTON 8TREET AND ~SSOCI~TES 25240 Lahser Road, Suite 2 Sou~f[eld, Michigan 48054 (248) ~5~-50~0 tax (248) 353-~30 Tampa, Florida (813) 879-0987 Maitland, Florida (4~7) 667-8991 E-I~IL parkingORichAsso¢.com IOWA AVENUE SITE SCHEME "B" ALT. GROUND LEVEL FLOOR PLAN SCALE: 1' = 50'-0' NOVEMBER 1997 28 I- III UJI I- I OWA F.F.EL, +11 .OO E NIUE .EL. +11.OO J I r ALL i F.FFL. ! I+5'50 i ,, Y I Zl I I I I- Ill UJ II-- WASHINGTON STREET AND ~SOCIATES ArcNteclure 25240 Lahser Road, Suite 2 SouWfieid, Michigan 48034 (248) 353-5o~o Fax (248) 353-3830 Tampa, Florida (813) 879-0987 btaitland, Florida (407) 667-8991 E-i~ p~rking~RichAssoc.com IOWA AVENUE SITE SCHEME "B" ALT. SECOND LEVEL FLOOR PLAN SCALE: 1' = 50'-0' NOVEMBER 1997 ¸29 IOWA A,VE ~IU? F.F.EL.~ I I I I ~/l r , ~ ' . ~ -' ~ // ~AI~/ J/ F F ~L ~- - F FELI /. ~N~ ~ 7, ALLEY ZI Zl I-- W W II-- I-- n-' ILU Im _J WASHINGTON STREET 2524~ Loh~r Road, Suite 2 Sou~f[eld, Michigan (248) ~53-5080 Fax (2~8) 353-~30 Tampa, Rorida {813) 879-0987 Ma~land, Florida {~7) 667-8991 E-~ ~rking~Rich~oc.~m IOWA AVENUE SITE SCHEME "B" ALT. THIRD LEVEL FLOOR PLAN SCALE: 1' = 50'-0' NOVEMBER 1997 30 +2-~ IOWA A'IE ~IUE ~ +2~.50 ALLEY ZI Zl I I I I I I l- Ift II-- I-- rr IIII Im J (.3 WASHINGTON STREET 25240 Lahser Road, Suite 2 Southfield, Michigan 48034 (248) 353-5080 Fax (248) 353-3830 Tampa, Rorida ~~ (813) 879-0987 Maitland, Florida (407) 667-8991 [ -I/AIb i~rking~RichAssoc,com IOWA AVENUE SITE SCHEME "B" ALT. FOURTH LEVEL FLOOR PLAN SCALE: 1" = 50'-0' NOVEMBER 1997 31 i 10WA I IA"E UE F.F.EL. I I I i +~e.5o ,L. ' iAiL E Y ZI Zl I I I- W ILl Irr I1~ i- ~.. IW lid _1 WASHINGTON STREET 25240 Lahser Road, Suite 2 Southfield, Michigan 48034 (248) 353-5080 Fax (2¢8) 353-3830 Tampa, Florida Maitland, Florida (407) 667-899~ E-I/~I~ park[ngeRichAssoc.com IOWA AVENUE SITE SCHEME "B" ALT. FIFTH LEVIEL FLOOR PLAN SCALE: 1' = 50'-0' NOVEJ~BER 1997 32 FOURTH LEVEL F.F.EL. +~,D.OO 8D I=.F:.EL. +22.00 F.F.EL. +11.OO C,-F~OUNE) LEVEL F.F.EL O.OO RICH Atd'it~-'~tte 2524-0 Lahser Road, Suite 2 ~u~field, Michigan ~034 (2~) ~-~ Fox (2~) 355-~0 Tampa, ~orida (8~) 879-0987 ~a~lond, ~o~da (~7) ~67-8B9~ E-~L ~ing~Ric~oc.com TOTAL , FIFTH LEVEL F.F.EL +D8,.50 _~., FOURTH LEVEL F.FJ~L. +2-/..50 J .~ THItP, D L~/EL F.F.EL. +16.50 _~ SECONO _LEVEL F.F.EL. +.550 IOWA AVENUE SITE SCHEME "B" ALT. 8ECTK)N SCALE: 1' = 20'-0' NOVEMBER 1997 33 Cost Estimates To further evaluate the four parking structure schemes, an outline specification as well as cost estimates were prepared and are included on the following pages. It is important to note the following items in regards to the cost estimates: For scheme "A" alternate and scheme "B" alternate, the cost estimates do no__[t include demolition numbers to remove the Cottage and the Harmon Buildings. · For scheme "A" alternate and scheme "B" alternate, the constructions costs associated with the retail/commercial space include only the slab on grade and wall separation. · For all four cost estimates, the deep foundations (pile foundations) were assumed. · For scheme "A" and scheme "B", a brick facade on the Iowa Avenue (north) elevation was included in the cost estimates. · For scheme "A" alternate and scheme "B" alternate, a brick facade on the Iowa Avenue (north) elevation and Linn Street (west) elevation was included in the cost estimates. · For all four cost estimates. we have included a 3% construction contingency which is for unknox~n conditions and/or revisions during construction. · For all four cost estimates, the design fees and financing fees were not included in the cost estimates. Following the cost estimates is a chart comparing the schemes. The first section of this chart analyzes the total area of the parking structures, the construction cost, the number of the structured parking spaces, the square footage per car spaces (measures the efficiency of the parking structure), and the construction cost per structured parking space. The middle section indicates the number of parking spaces in the City of Iowa City and the private parking lots. It also includes the number of Iowa Avenue parking spaces that will be eliminated for entry and exit lanes required in the parking structure. The sum of these spaces is the total number of net loss spaces. Since the site contains existing parking spaces. it is important to review the number of parking spaces that are "bought back". These spaces are the net loss parking spaces. Part of the final section subtracts the net loss spaces from the structured parking spaces to determine the net added car spaces to the site. While the other part of the final section produces cost per added car space. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 34 OUTLINE SPECIFICATION FOR THE PARKING STRUCTURE FOR THE IOWA AVENUE SITE IOWA CITY, IOWA Rich and Associates, Inc. November, 1997 File No. 9813 Summary of Work: The work generally consists of, but is not limited to, an "open type" grade and four (4) supported level parking structure. Structure is to be complete with stairs, elevators, etc., and including all related work as outlined herein and indicated on the prelimina~ drawings. B. Outline Specifications: Item Material or Svstem Remarks 1. Demolition Remove all pavement and misc. structures required to construct parking structure. Cost to remove existing buildings in NOT factored into cost estimates. Preliminary analysis indicates some of the existing retaining walls need to be removed. 2. Landscaping 3. Site drainage & utilities 4. Foundations 5. Superstructure Allowance Make storm sewer connections and utility connections (i.e. water, electrical, etc.). System to be designed based on subsurface investigation report and soil borings. a. Concrete slab floors shall be minimum of 5 inches thick with 6x6 x W2.9 x W2.9 W.W.M. on compacted fill. Exterior driveways and approaches minimum of 6" thick. Allowance based on Citv standards including sidewalks area. Cost estimates indicate deep foundations (pile foundations) costs. Crack control joints as indicated to have sealant; all concrete floors to have (1) coat of approved silane sealer. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 35 Item 5. Superstructure (continued) 6. Elevator hoistway and stair shafts 7. Masonry 8. Stairs 9. Louvers Material or System b. Precast/prestressed concrete double- tees; precast concrete spandrel beams on the exterior and the interior to support double-tee horizontal components; precast concrete "L" and "T" beams support tees along level bays in the interior; precast/prestressed double tees to be "Pre-topped" by Precaster with 4" top flange. All precasts components to have 5000 psi concrete. Control joint at all tee edges and tee beam edges receive sealant. All exposed precast concrete component connections to be galvanized metal. Elevator hoistway' walls to be of precast construction. Elevator hoistway is to have laminated glass backed shaft for visibility of elevators. All glass framing shall be anodized aluminum stair shafts. Brick applied finish to exterior spandrel panels, wall panels, and columns. Block unit masonO' for elevator machine room, mechanical machine room, electrical room, and storage room. To be concrete filled metal pan construction with abrasive nosings, handrails as required, etc. painted. Aluminum as required for mechanical room. electrical room, each stair toxver, stair/elevator tower, elevator machine room, elevator hoistway, etc. Remarks All exterior precast concrete columns, spandrels, and wall components to have a brick finish to exterior sides. Precast to have dovetail slots. Color anodized at exterior elevations. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 36 10. Item Miscellaneous Metals 11. Expansion Joints 15. 12. Painting 13. Moisture Protection 14. Signage Fire Protection 16. Parking Control System 17. Wash-down System Material or Svstem Steel plate pipe guards, pipe posts, wire cribbing where needed. Extruded joint system ~vith edge fiabs and nosing material. All miscellaneous metal shop primed and t~vo finish field coats; block to deck or exterior side-systems painted; auto stall striping with 4" single lines; all exposed ferrous metal and piping including drainage and standpipe and electrical, field painted. Interior of elevator hoist~vay painted flat black. Dampproof walls more than 18" below exterior and/or existing grade and provided with drain tile. Urethane waterproof wearing surface over storage and electrical room. Rubber compression seal expansion joints where shown. Allowance-$30.00/car space System of dry standpipes with hose connections located no further apart than 100' of hose allows plus 30' of spray (with such outlets providing full coverage of a parking level). There shall be a minimum of t~vo siamese connections at ground level. Includes all conduits for gates, card readers, ticket dispenser, cashier booths, etc. A deck wash-down system for cleaning purposes shall be provided with a minimum size of 1-1/2" diameter piping of horizontal and vertical feed lines complete 3/4" hose bibs, valves, etc. Remarks Joint locations isolate towers from parking structure. Elastomeric flashing to at waterproof wearing surface. Non-illuminated signs with scotchlite letters and backgrounds, and/or L. E. D. signs. Parking control equipment must interface with overhead rolling grilles. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 37 Item 17. Continued 18. Elevators 19. Electrical 20. H.V.A.C. 21. Security Screen 22. Overhead Coiling Grilles Material or System Hose bib locations shall be centrally located at each level adjacent to standpipes. Oil Hydraulic Elevator 3500 lb. capacity of 125 f.p.m. elevator is to be glass back (or side glass) with side opening doors. Platform size to be 5'x10" x 7'x0". Machine room located at grade near stair/elevator tower. General lighting level minimum of 5-6 f.c. with metal halide: 30 to 60 f.c. at auto entrances/exits: 30 f.c. at stair/elevator towers: color anodized pole lights at roof: exit lights per code. emergency batte~ pack in stairs: night lighting general lighting on time switches with inside lights circuits separately from exterior areas (within deck). Both stair and stair/elevator towers will require temper heating froin electrical baseboard heaters. These heaters will be located on the inside perimeter and at each level of the towers. Wire cribing screen at ground level perimeter of parking structure. Overhead coiling grilles at both entry and exit lanes. Remarks Elevator needs to meet ADA, Iowa barrier-free, and Iowa elevator code requirement. Elevator needs to be capable with an ambulance stretcher (22"-25"w x 75"-76"1) without tipping the stretcher. In opening between ground and second level spandrels. Grille must interface with parking control equipment. Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 38 CITY OF IOWA CITY IOWA A VENUE SITE SCHEME "A " 11/17/9 7 4:22 PM SLAB ON GRADE: 21,000 sq. ft. SUPPORTED AREA: 73,300 sq. ft. TOTAL AREA: 94,300 sq. if. QUAhTITY I GENERAL CONDITIONS 2 SITE CLEARING 1 3 CIVIL(INCL. NEW SIDEWALKS) 1 4 EARTHWORK 3000 c.y. 5 FOUNDATIONS(ASSUMES PILES) 73,300 sq. ft. 6 UTILITIES(TIE-INS ONLY) 1 7 LANDSCAPING 1 8 RETAINING WALLS 5,800 sq. ft. 9 C.I.P. SLAB ON GRADE 21,000 sq. if. 10 PRECAST ERECTED (UNTOPPED) 73,300 sq. ft. 11 ELEVATORS (HYDRO-GL. BACK) 1 12 STAIR/ELEVATOR TOWER CORE 1 13 STAIR TOWER CORE 1 14 PARKING STALL PAINT 262 cars 15 FLOOR SEALER 94,300 sq. ft. 16 SEALANTS AND CAULKING 94,300 sq. ft. 17 EXPANSION JOINT(TOWERS) 260 I.f. 18 MASONRY (BLOCK ~ STO.,ELECT.) 1 19 MISC. PAINT 94,300 sq. ft. 20 SIGNAGE 262 cars 21 DOORS & HARDWARE 1 22 PLUMBING 94,300 sq. ft. 23 FIRE PROTECTION (STANDPIPES) 1 24 PARKING CONTROL EQUIPMENT 1 25 ELECTRICAL 94,300 sq. ft. 26 MISC. METALS 94,300 sq. if. 27 ROLLING GRILLES 2 28 WATERPROOFING 7,180 sq. if. 29 SECURI'I-Y SCREEN 800 sq. if. 30 31 I.,N~T COST $20,000 lump sum $25,000 lump sum $15.00/c.y. $3.75/sq. ft. $15,000 lump sum $5,000 lump sum $18.00/sq. if. $2.90/sq. if. $17.25/sq. if. $75,000.00 ea $120,000.00 ea $80,000.00 ea $10.00/car $.25/sq. ft. $.75/sq. ft. $40.00 / I.f. $20,000 lump sum $.15/sq. if. $30.00/car $28,000 lump sum $.50/sq. ft. $30,000 lump sum $40,000 lump sum $1.25/sq. ft. $.75/sq. if. $7,500 lump sum $2.50/sq. ft. $12.00/sq. ft. 32 33 34 35 36 37 38 39 40 41 42 43 44 SUBTOTAL CONTINGENCY (DESIGN PHASE) 10.00% CONTINGENCY (CONSTRUCTION) 3.00% BOND 1.00% TESTING 1 MISCELLANEOUS EXPENSES I SUBTOTAL G.C. OVERHEAD & PROFIT 6.00% TOTAL $2,752,868 $2,752,868 $3,172,466 $25,000.00 $5,000.00 $3,172,465.98 Iowa Avenue Site City of Iowa City 262 cars 360 sq. ft./car AMOUNT $137,643 $20,000 $25,000 $45,000 $274,875 $15,000 $5,000 $104,400 $60,900 $1,264,425 $75,000 $120,000 $80,000 $2,620 $23,575 $70,725 $10,400 $20,000 $14,145 $7,860 $28 000 $47 150 $30 000 $40 000 $117 875 $70 725 $15 000 $17,950 $9,600 COST:S.F, COST, CAR $1.46 $525 $0.21 $76 $0.27 $95 $0.48 $172 $2.91 $1,049 $0.16 $57 $0.05 $19 $1.11 $398 $0.65 $232 $13.41 $4,826 $0.80 $286 $1.27 $458 $O.85 $305 $0.03 $10 $0.25 $90 $0.75 $270 $0.11 $40 $0.21 $76 $0.15 $54 $0.08 $30 $0.30 $107 $0.50 $180 $0.32 $115 $0.42 $153 $1.25 $450 $0.75 $270 $0.16 $57 $0.19 $69 $0.10 $37 $2,752,868 $27.73 $10,507 $275,287 $2.92 $1,051 $82,586 $0.88 $315 $31,725 $0.34 $121 $25,000 $0.27 $95 $5,000 $0.05 $19 $3,172,466 $33.64 $12,109 $190,348 $3,362,814 $2.02 $727 $35.66' $12,835I Rich and Associates, Inc. 39 CITY OF IOWA CITY IOWA AVENUE SITE SCHEME "A " AL TERNATE 11/17/9 7 4:32 PM SLAB ON GRADE: 33,360 sq. ft. SUPPORTED AREA: 112,650 sq. ft. TOTAL AREA: 146,010 sq. ft. · " QUANTITY 1 GENERAL CONDITIONS 2 SITE CLEARING 1 3 CIVIL(INCL. NEW SIDEWALKS) 1 4 EARTHWORK 3000 c.y. 5 FOUNDATIONS(ASSUMES PILES) 112,650 sq. ft. 6 UTILITIES(TIE-INS ONLY) 1 7 LANDSCAPING 1 8 RETAINING WALLS 5,800 sq. ft. 9 C.I.P. SLAB ON GRADE 33,360 sq. ft. 10 PRECAST ERECTED (UNTOPPED) 112,650 sq. if. 11 ELEVATORS (HYDRO-GL. BACK) 1 12 STAIR/ELEVATOR TOWER CORE 1 13 STAIR TOWER CORE 1 14 PARKING STALL PAINT 379 cars 15 FLOOR SEALER 146,010 sq. ft. 16 SEALANTS AND CAULKING 146,010 sq. if. 17 EXPANSION JOINT(TOWERS) 260 I.f. 18 MASONRY (BLOCK (~ STO.,ELECT.) 1 19 MISC. PAINT 146,010 sq. ft. 20 SIGNAGE 379 cars 21 DOORS & HARDWARE 1 22 PLUMBING 146,010 sq. ft. 23 FIRE PROTECTION (STANDPIPES) 1 24 PARKING CONTROL EQUIPMENT 1 25 ELECTRICAL 146,010 sq. if. 26 MISC. METALS 146,010 sq. ft. 27 ROLLING GRILLES 2 28 WATERPROOFING 17,405 sq. ft. 29 SECURITY SCREEN 800 sq. if. 30 31 32 S U BTOTAL 33 34 CONTINGENCY (DESIGN PHASE) 10.00% 35 CONTINGENCY (CONSTRUCTION) 300% 36 BOND 1.00% 37 TESTING 1 38 MISCELLANEOUS EXPENSES 1 39 40 SUBTOTAL 41 42 G.C. OVERHEAD & PROFIT 6.00% 43 44 TOTAL Iowa Avenue Site City of Iowa City UNIT COST $30,000 lump sum $35,000 lump sum $15.00/c.y. $3.75/sq. ft. $30,000 lump sum $8,000 lump sum $18.00/sq. ft. $2.90/sq. ft. $17.25/sq, if. $75,000.00 ea $120,000.00 ea $80,000.00 ea $10.00/car $25/sq. ft. $.75/sq. if. $40.00 / I.f. $40,000 lump sum $.15/sq. ft. $30.00/car $28,000 lump sum $.50/sq. ft. $40,000 lump sum $40,000 lump sum $1.25/sq. if. $.60/sq. ft. $7,500 lump sum $2.50/sq. ft. $12.00/sq. ft. $3,939,475 $3,939,475 $4,526,876 $25,000.00 $5,000.00 $4,526,875.81 379 cars 385 sq. ft./car AMOUNT $196,974 $30,000 $35,0O0 $45,000 $422,438 $30,000 $8,000 $104,400 $96,744 $1,943,213 $75,000 $120,000 $80,000 $3,790 $36,503 $109,508 $10,400 $40,000 $21,902 $11,370 $28,OOO $73,005 $40,000 $40,OO0 $182,513 $87,606 $15,000 $43,513 $9,600 $3,939,475 $393,948 $118,184 $45,269 $25,OOO $5,000 $4,526,876 $271,613 L__$4,798,488 COSTIS,F. $1.35 $0.21 $0.24 $0.31 $2.89 $0.21 $0.05 $0.72 $0.66 $13.31 $0.51 $0.82 $0.55 $0.03 $0.25 $0.75 $0.07 $0.27 $0.15 $0.08 $0.19 $0.50 $0.27 $0.27 $1.25 $0.60 $0.10 $0.30 $0.07 $25.63 $2.70 $0.81 $0.31 $0.17 $0.03 $31.00 $1.86 $32.86 COST/CAR $520 $79 $92 $119 $1,115 $79 $21 $275 $255 $5,127 $198 $317 $211 $10 $96 $289 $27 $106 $58 $30 $74 $193 $106 $106 $482 $231 $40 $115 $25 $10,394 $1,039 $312 $119 $66 $13 $11,944 $717 $12,661 I Rich and .Associates, Inc. 40 CITY OF IOWA CITY IOWA A VENUE SITE SCHEME "B" 1/17/97 4:29 PM SLAB on GRADE: 21,650 sq. ft. SUPPORTED AREA: 64,820 sq. ft. TOTAL AREA: 86,470 sq. ft. QUANTITY UNITCOST 188 cars 460 sq. fl./car AMObNT COST/S.F. COS~CAR 1 GENERAL CONDITIONS 2 SITE CLEARING 1 3 CIVIL(INCL. NEW SIDEWALKS) 1 4 EARTHWORK 3200 c.y. 5 FOUNDATIONS(ASSUMES PILES) 64,820 sq. ft. 6 UTILITIES(TIE-INS ONLY) 1 7 LANDSCAPING 1 8 RETAINING WALLS 3,960 sq. ft. 9 C.I.P. SLAB ON GRADE 21,650 sq. if. 10 PRECAST ERECTED (UNTOPPED) 64,820 sq. ft. 11 ELEVATORS (HYDRO-GL. BACK) 1 12 STAIR/ELEVATOR TOWER CORE 1 13 STAIR TOWER CORE 1 14 PARKING STALL PAINT 188 cars 15 FLOOR SEALER 86,470 sq. if. 16 SEALANTS AND CAULKING 86,470 sq. ft. 17 EXPANSION JOINT(TOWERS) 260 18 MASONRY (BLOCK (~ STO.,ELECT.) 1 19 MISC. PAINT 86,470 sq. ft. 20 SIGNAGE 188 cars 21 DOORS & HARDWARE 1 22 PLUMBING 86,470 sq. ft. 23 FIRE PROTECTION (STANDPIPES) 1 24 PARKING CONTROL EQUIPMENT 1 25 ELECTRICAL 86,470 sq. 26 MISC. METALS 86,470 sq. ft. 27 ROLLING GRILLES 2 28 WATERPROOFING 4,750 sq. ft 29 SECURITY SCREEN 800 sq. ft. 30 31 32 S U BTOTA L 33 34 CONTINGENCY (DESIGN PHASE) 10.00% 35 CONTINGENCY (CONSTRUCTION) 3.00% 36 BOND 1.00% 37 TESTING 1 38 MISCELLANEOUS EXPENSES 1 39 40 SUBTOTAL 41 42 G.C. OVERHEAD & PROFIT 6.00% 43 44 TOTAL $20,000 lump sum $25,000 lump sum $15.00/c.y. $3.75/sq. ft. $15,000 lump sum $5,000 lump sum $18.00/sq. ft. $2.90/sq. ft. $17.75/sq. ft. $75,000.00 ea $120,000.00 ea $80,000.00 ea $10.00/car $.25/sq. ft. $.75/sq. ft. $40.00 / I.f $20,000 lump sum $15/sq. ft. $30.00/car $28,000 lump sum $.50/sq. ft. $30,000 Jump sum $40,000 lump sum $1.25/sq. ft. $.60/sq. ft. $7,500 lump sum $2.50/sq. ft. $12.00/sq. if. $2,516,563 $2,516,563 $2,902,744 $25,000.00 $5,000.00 $2,902,743.81 $125,828 $20,000 $25,OOO $46,000 $243,075 $15,000 $5,000 $71,280 $62,785 $1,150,555 $75,000 $120,000 $80,000 $1,880 $21,618 $64,853 $10,400 $20,000 $12,971 $5,640 $28,O00 $43,235 $30,000 $40,000 $108,088 $51,882 $15,000 $11,875 $9,600 $2,516,563 $251,656 $75,497 $29,027 $25,000 $5,OOO $2,902,744 $174,165 $3,076,908 $1.46 $O.23 $0.29 $O.56 $2.81 $0.17 $O.O6 $O.82 $0.73 $13.31 $0.87 $1.39 $0.93 $0.02 $0.25 $0.75 $0.12 $0.23 $0.15 $0.07 $0.32 $0.50 $0.35 $0.46 $1.25 $0.60 $0.17 $0.14 $0.11 $27.65 $2.91 $0.87 $0.34 $0.29 $0.06 $33.57 $2.01 $35.58 $669 $106 $133 $255 $1,293 $80 $27 $379 $334 $6,120 $399 $638 $426 $10 $115 $345 $55 $106 $69 $30 $149 $230 $160 $213 $575 $276 $80 $63 $51 $13,386 $1,339 $402 $154 $133 $27 $15,440 $926 $16,367 Iowa Avenue Site Rich and Associates, Inc. City of Iowa City CITY OF IOWA CITY IOWA AVENUE SITE SCHEME "B°' AL TERNATE 11/1 7/9 7 4:36 PM SLAB ON GRADE: 33,330 sq. ft. SUPPORTED AREA: 82,670 sq. ft. TOTAL AREA: 116,000 sq. 11. QUAhTITY 1 GENERAL CONDITIONS 2 SITE CLEARING 1 3 CIVIL(INCL. NEW SIDEWALKS) 1 4 EARTHWORK 3000 c.y. 5 FOUNDATIONS(ASSUMES PILES) 82,670 sq. ft. 6 UTILITIES(TIE-INS ONLY) 1 7 LANDSCAPING 1 8 RETAINING WALLS 2,800 sq. It. 9 C.I.P. SLAB ON GRADE 33,330 sq. ft. 10 PRECAST ERECTED (UNTOPPED) 82,670 sq. ft. 11 ELEVATORS (HYDRO-GL. BACK) 1 12 ROOF (STAIR & ELEV. TOWERS) 2 13 STAIR/ELEVATOR TOWER CORE 1 14 STAIR TOWER CORE 1 15 PARKING STALL PAINT 259 cars 16 FLOOR SEALER 116,000 sq. 17 SEALANTS AND CAULKING 116,000 sq. ft. 18 EXPANSION JOINT(TOWERS) 180 I.f. 19 MASONRY (BLOCK (~ STO.,ELECT.) 1 20 MISC. PAINT 116,000 sq. ft. 21 SIGNAGE 259 cars 22 DOORS & HARDWARE 1 23 PLUMBING 116,000 sq. tt. 24 FIRE PROTECTION (STANDPIPES) 1 25 PARKING CONTROL EQUIPMENT 1 26 ELECTRICAL 116,000 sq. ft. 27 MISC. METALS 116,000 sq. 11. 28 ROLLING GRILLES 2 29 WATERPROOFING 14,820 sq. if. 30 SECURITY SCREEN 800 sq. ft. 31 32 UNIT COST $20,000 lump sum $25,000 lump sum $12.00/c.y. $3.75/sq. if. $15,000 lump sum $8,000 lump sum $15.00/sq. ft. $2.90/sq. ft. $18.00/sq. ft. $75,000.00 ea $8,000.00 ea $160,000.00 ea $100,000.00 ea $10.00/car $25/sq. ft. $35/sq. 11. $40.00 / I.f. $20,000 tump sum $.15/sq. if. $30.00/car $28,000 lump sum $.50/sq. ft. $30,000 lump sum $40,000 lump sum $1.15/sq. ft. $60/sq. ft. $7,500 lump sum $2.50/sq. ft. $12.00/sq. if. 259 cars 448 sq. fl./car AMOUNT $154,576 $20,000 $25,000 $36,OOO $310,013 $15,000 $8,000 $42,000 $96,657 $1,488,060 $75,000 $16,000 $160,000 $100,000 $2,590 $29,000 $40,600 $7,2oo $20,000 $17,4oo $7,770 $28,000 $58,000 $30,000 $40,000 $133,400 $69,600 $15,000 $37,050 $9,600 COSTiS.F. $1.33 $0.17 $0.22 $0.31 $2.67 $0.13 $0.07 $0.36 $0.83 $12.83 $0.65 $0.14 $1.38 $0.86 $0.02 $0.25 $0.35 $0.06 $0.17 $0.15 $0.07 $0.24 $0.50 $0.26 $0.34 $1.15 $Q60 $0.13 $0.32 $0.08 COST/CAR $597 $77 $97 $139 $1,197 $58 $31 $162 $373 $5,745 $290 $62 $618 $386 $10 $112 $157 $28 $77 $67 $30 $108 $224 $116 $154 $515 $269 $58 $143 $37 33 34 35 36 37 38 39 4O 41 42 43 44 45 SUBTOTAL CONTINGENCY (DESIGN PHASE) 10.00% CONTINGENCY (CONSTRUCTION) 3.00% BOND 1.00% TESTING 1 MISCELLANEOUS EXPENSES 1 SUBTOTAL G.C. OVERHEAD & PROFIT 6.00% TOTAL $3,091,515 $3,091,515 $3,559,002 $25,000.00 $5,000.00 $3,559,002.27 $3,091,515 $309,152 $92,745 $35,590 $25,OOO $5,000 $3,559,002 $213,540 $3,772,542 $25.32 $2.67 $0.80 $o.31 $0.22 $0.04 $30.68 $1.84 $32,52 $11,936 $1,194 $358 $137 $97 $19 $13,741 $824 $14,566 Iowa Avenue Site Rich and .Associates, Inc. City of Iowa City 42 Scheme Comparsions November, 1997 A. Total area (square footage) B. Construction cost C. Structured parking spaces D. Square footage per car space (A. divided by C.) E. Construction cost per structured parking space (B. divided by C.) Scheme "A" 94,300 $3,362,814 262 360 $12,835 Scheme "A" alternate $146,010 $4,798,488.00 379 385 $12,661 Scheme "B" $86,470 $3,076,908.00 188 46O $16,367 Scheme "B" alternate $116,000 $3,772,542.00 259 448 $14,566 F. Existing City of Iowa City parking lot spaces G. Existing private parking lot spaces H. Number of existing Iowa Avenue parking spaces eliminated * ,~. Total net loss spaces (F. plus G. plus H.) 48 30 5 83 48 30 83 48 30 83 48 30 83 K. Net added car spaces (C. minus J.) L. Cost per added car spaces (B. divided by K.) 179 $18,787 296 $16,211 105 $29,304 176 $21,435 Iowa Avenue Site City of Iowa City Rich and Associates, Inc. 43 How to contact public officials Johnson County Board of Supervisors }'Joe Bolkcom, Iowa City, Democrat, 337-6280; joe.bolkcom~pobox.com }-Charles Duffy, Solon, Democrat, 351-8854 }.Steve Lacina, Iowa City, Democrat, 351-4980 }.Sally Stutsman, Riverside, Democrat, 679-2347 }.Jonathon Jordahl, rural Tiffin, Democrat, 645-2449 lowa City Council }-Mayor Ernie Lehman,, 338-7741 }.Mike O'Donnell, 354-8071 }.Connie Champion, District B, 337-6608 }.Karen Kubby, at-large, 338-1321; kkubby@blue.weeg.uiowa.edu }.Dee Norton, District A, 338-4577; denorton~blue.weeg.uiowa.edu }.Dee Vanderhoef, at-large, 351-6872 }.Dean Thornberry, District C, 337-5316 Coralville City Council }.Mayor Jim Fausett, 351-6338; jfausett~soli.inav.net }.Dave Jacoby, 358-8538 }.Henry Herwig, 351-3119 }.Diana Lundell, 351-1125; diana-lundell~uiowa.edu }.Jean Schnake, 354-6402 }.John Weihe, 338-1159 City of Iowa City MEMORANDUM Date: February 5, 1998 To: City Council i~r~: .....Jeff Davidson, Asst. Director, Dept. of Planning & Community Development Re: Intersection of Melrose Avenue and Hawkins Ddve As summarized in the attached memorandum from the JCCOG Traffic Engineering Planner, we have completed our analysis of the Melrose Avenue/Hawkins Drive intersection. As expected, our study showed significant delay during peak traffic periods at this intersection. Our modeling showed the addition of a 160' westbound right turn lane would reduce the average delay per vehicle on the westbound approach from approximately 60 seconds to 20 seconds. I want to emphasize that even with this modification, the intersection will remain capacity constrained; however, it appears this single improvement would greatly reduce congestion. You will also note in Doug's memo that better coordination of the adjacent traffic signals will benefit the Melrose/Hawkins intersection .operation. Doug is currently researching what specific signal coordination enhancements are needed. Since Rick Fosse and I spoke with you in December, we have become aware that an opportunity may exist-to coordinate the dght turn lane project with the University if you wish to go ahead with it. The University will be repairing pavement on Hawkins Drive between Melrose Avenue and Stadium Ddvein the upcoming construction season. It may be-possible for us to add the design, construction and administration of the right turn lane project to the University's project. Rick has indicated this will not significantly reduce the estimated $60,000 expense of our project, but it would allow it to be.completed this year. it is unlikely we could complete the right turn lane project this year if it remains a City project, unless another project is delayed. We will schedule this matter for discussion at your February 9 work session. In addition to whether or not you wish to implement the project, there 'remaln two additional issues for you to consider. We have already told you that you must amend the ordinance establishing the number of lanes on Melrose Avenue if you wish to add the right turn lane. By copy of this memorandum I will alert the Melrose Avenue Neighborhood Association and City of University Heights that this is being considered. Together with the City and the University, these two groups participated in the establishment of the original ordinance, and they may wish to provide input on the proposed modification. There is also the issue of the estimated $60,000 expense of the dght turn lane. Although the University has been active in advocating this improvement, there has been no formal offer of cost sharing on their part. I will attempt to contact University officials prior to the February 9 work session to see if they have any formal position on this matter. I will also indicate to them that the matter will be discussed on February 9. 2 Please plan to let us know on February 9 how you wish to proceed. cc: Steve Atkins Chuck Schmadeke .... Rick Fosse Karin Franklin Doug Ripley Marcia Klingaman Dick Gibson, UI Ken Davenport, UI ". · Melrose Avenue Neighbo~rhood_Association ..... Cityof University Heights Dick Kautz, Iowa DOT indexbc~memos\l-3JD.doc City of Iowa City MEMORANDUM Date: January 30, 1998 From: Jeff Davidson, Assistant Director, Dept. of Planning and Community Development Doug Ripley, JCCOG Traffic Engineering Planner J~ Re: Melrose Avenue and Hawkins Drive Intersection Evaluation As was requested by the City Council, I have observed and evaluated traffic operation at the intersection of Melrose Avenue and Hawkins Drive. I have specifically addressed whether a right turn lane for westbound traffic is needed at this intersection. A peak hour traffic volume count was completed on January 27, 1998, to determine the number of cars going through the intersection, and the specific movement of each vehicle. During the morning peak between 7:30 and 8:30 a.m., a total of 1,664 vehicles entered the intersection, 44% of them turning north onto Hawkins Drive. 395 vehicles were westbound making a right turn from Melrose onto Hawkins Drive. Since there is no right turn lane, a vehicle desiring to go straight on Melrose Avenue prohibits right turning vehicles from turning on red. This greatly inhibits the capacity of the intersection. A peak hour traffic analysis was completed, which showed under current conditions, there was an average of 60 seconds of delay 'per vehicle on the westbound approach. This is a high delay level. By including a right turn lane only, with no other intersection modifications, delay is reduced to 20 seconds per vehicle, which is within the desired range. I also evaluated the impact of the Melrose/Koser, Melrose/Melrose Court, and Hawkins/Hospital Drive traffic signals on the Melrose/Hawkins intersection. Currently that impact is negative due to lack of coordination between the signal controllers. These adjacent traffic signals are backing traffic into the Melrose/Hawkins intersection or releasing platoons of vehicles into the Melrose/Hawkins intersection without coordination, creating congestion. Coordination of these adjacent traffic signals should be pursued to increase efficiency. Please let me know how you would like to proceed. jw/mem/dr-melr2.~oc 11:41 FAX SIS2816704 DNR iowa Department of Natural Resources Natural Resource Commission TOPIC Petition for Rule Ms.king-Iowz Oty /'he City of Iowa C/ty has submil~..d a pe61io~ for rule maici~ to the Natura/Resource Commissioa(copy zttached) asking that the NRC establish z special deer mmu~cmcnt zone for Iowa City. This decision was =rived at afi~ e~cn~ivc review by a citiz~n~ task force and approval of the City Council_ The City rcquext~ that the mtc': 1. Deane the Uz~c a~ all public ~m~I pzivat~ land in the CiW, ~ d=si~ted by ~e ~W 2. ~e go~ ~ m ~t ~ n~bcc of dccr ~ c~ ~s~ ~th~ ~c Ci~ to ~5 deer sq~ mile. 3. ~e Co~J~ det~,-~-~ t~e n~b~ of ~ m be 1~ ~oved ~om c~h m~~t ~ct ~d ~ ~o~ ~ f~ m~ 1~ ~~ ~. ~e Ci~ be ~~ m le~y ~ d~ ~: ~ ~~oo~ ~& ~-~ c~~ ~d Mc~ set ~ ~e Ci~ ~ m~ &e ~ ~ ~ ,~ 4~1~93(~ not ~e ~ ~ ~d of ~ ~ U~t) ~d 4~1m~3(~ ~ '~ ~e ~ ~ 2oo y&. of~ o~~ ~id~cc). ~ps. Although not stated spccificalty i.~ the petition it is ~hc intention of Iowa City ~o have all deer processed for b,~A~ consuml~ion and provided fxce of charge. There are a large nmnbcr of dccr pruscnt in the north~ sections of Iowa CRy parailcl with and aplm~m=;--~ 1/2 ,~i]~ south ofhuzrm~ 80, in a we~llowa ~vcr) to cast(City limits) aro~ The west end of ti~s ar~a is 'the pcninsula' which is l=gcly City owned vacant land and a golf cou~c owned by a service club, the central section is very rough large City patk(Ricio~ Hill) and City cometin7 and vacant Isad owned by the Iowa City Press 'Citizen, ACt, and other private owners. Th=e are also quite a hige number of 11:41 F~ $1525157~4 Usa deer in _~_~-.far ~ x~ihwe.~ po~io~ of ~hc City but this is slill mostly open agriculuu~ land wiih few h0uses. The deer problem of Iowa City i~ the result of a combi~s6on of facio~s. A general increasc in ihc. dccr-population'i~ the state and no hm,~g having bccn allowed in the northern portion of the City. At~r viewing the area and the severity of the problem it is my opinion thai'bow h~mtl,il~ wou~.d not be effeciive in bringi,~ the nnmber of dcer down _in a short time and ~_hst_ in some of ltxe area it would not bc praclical to bow hum. 'Rcco~?,~dsi!on-~: 1. The NRC approve thc request for a special deer m,m~gcxncnt zone in Iowa City to be defined as all dm public and privam land in the City as designated by.Be City. Council. 2.. _The City be allowed to Uke as many deer as the detennine is clcsirable, by the City, from each district Lethal taking may occur betwcen Scptembcr I, 1998 and February 28, 1999. ,.3. The City bc allowed to use City__p_~___o~ncl sharpshoofing_~wi_'_th_ccn~crfire giles for thc le~-~_r~rn_oval of deer. Thc City shai[-d'el~' I~--cations, training, snd all~6thcr conditions for the sharpshooling ac~ivkics. However, th~ City must comply wi~h applicable sm~ laws, inclurl~ Iaxt not limited to--481A.93(can n~ shoot at night with the 'aid of an artificial light) ~nd 481A. 123(must secure permission.of all individuals living withi_~. 200 yds. of ~ area wherc the rifles will bc discharged). Bah may be used 4. The City bc allowed ~o use City personnel to'use baited traps to capm~ and cuthanize ~crin locations determined .by the CiIy Council. $. All deer killed by sha~pshbotinl~'and/or trappin~ ot/craIions ar~ to bc processed for b,~,~-~ consumption and disre'bmod free of charge. 6. No licenses will bc ~.,tuh,xl i~rr the City.and no fees will be charl~ex[ ?. The City must develop a Ionll mm m~ plan for the mainwaanc~ of reduced deer -~,~_crs in ~ City. The City is strongly encouxaged To comidcr bow and ax~ow hunting and bali lrappi~2 as the major compo~_~ of this long tcrm m~msgcment pl_~- Particular con-~idcration should be given ~o bow hunling in the p~a area, the northeas~ side of the city, and the w~ .nm~h.west area of Iowa City. · Trapping and c~hani~inE is most applicable tc the areas with high densilics of houses. The Commission is asked to apt,row thes~ recomm~dafion~ and direc~ the s~_ i~m work with the appro~ individmRs from Iowa City to develop specific language to implement an Iowa City Dccr Management Plan_ T~h_ i~ plan would be implemcntcd under Chalncr 10~, Dccr Populalion l~-,emcnt Areas, which is being reviscd as a talc Noticc and should be final in May, 1998; The. plan would be returned to the NR.C for final approval If~ the plan ~ould be implem~n~e~l by Iowa C. ity S _Clam__ her 1, 199S. 0~/04/~8 I)NR 004 A~hmm~-Iowa C~ty Peiilio~ -Mal) orlo~va citr City of Iowa City MEMORANDUM Date: To: From: January 28, 1998 City Council and City Manager Karin Franklin, Director of Planning & Community Develop Maurice Head, Community Development Coordinator~'~-~ Re: Process for Discussing the Community Housing Forum Strategies At the January 26 City Council Work Session, a meeting was set by City Council to discuss the Community Housing Forum st. rategies. The meeting is scheduled for Thursday, February 12 from 2 p.m. to 5 p.m. in the City Council Chambers. · We would also like to take this opportunity to have a joint City Council and Housing and Community Development Commission (HCDC) meeting from 4 p.m. to 5 p.m. to discuss eight policy issues raised last year during the CDBG and HOME allocation process. These issues arose initially in the context of a debate regarding River City Housing Cooperative and whether CDBG or HOME funds should be used for projects in which the assistance appeared to benefit able-bodied students. This discussion led to other, unrelated policy issues regarding the allocation process and a list of questions for HCDC and the Council to consider. Additional information about these issues and .the position of HCDC will be sent to you under a separate memo. Since HCDC will begin their allocation recommendation process at the end of February, it is important to have this discussion soon. . Community Housin(~ Forum, :The process for reviewing the Community Housing Forum strategies involves discussing each project one at a time as outlined in Appendix A (Funding Mechanism and Development and Regulatory Measures Housing Strategies Budget Impacts - Cost Benefit Analysis). Following each strategy staff will answer any Council questions about the strategy and then the Council will be asked for direction on that strategy. Please review the timeline for these strategies in Appendix B. This timeline reflects the priorities of the Housing Forum participants. The Council may have different priorities. A high priority will mean the staff will begin work on this item according to the timeline, or sooner if directed by the Council. A low priority will mean indefinite deferral, i.e. the Council is not interested in pursuing this particular strategy. The objective for the City Council meeting is to make one of the following determinations for each strategy: 1. Identify the strategy as high pdority and direct staff to implement the strategy according to the time line in the report. 2. Identify the strategy as medium pdority and direct staff to do additional research and implement the strategy at a later date. 3. Identify the housing strategy as low priority and defer implementation for a future discussion. If you should have any questions, please feel free to contact me at 356-5244. City of Iowa City MEMORANDUM Da~: Janua~ 27,1998 From: Re: City Manager and City Council Maurice Ii Head, Community Development Coordinator Response to comments concerning CDBG and HOME priorities Dudng the CDBG and HOME funding cycle last year, Council members articulated different viewpoints on the type of projects and criteda that should be considered when evaluating CDBG and HOME projects. In response to this discussion, Council requested that the Housing and Community. Development Commission (HCDC) address the issues and concems in advance of this yeaifs CDBG 'and HOME allocation process. HCDC discussed the following eight issues identified by City Council.. Their responses are as follows: 1. What is the appropriate level of retum for non-profit and 'for-profit affordable housing developers? Generally an appropriate level of return is 8% to 12% for housing projects. However, each project should be evaluated based on its medts and benefits to the community. Housing .projects ~should be targeted .to low and moderatetincome households, address unmet housing needs in the community and provide long term affordability. These factors and others .are considered by the.HCDC when determining an acceptable level of return. HCDC believes flexibility is an important ingredient when evaluating and deciding appropriate levels of return for non-profit and for-profit developers.. 2. Who is the target population to receive CDBG and HOME assistance? The target populations to benefit from CDBG and HOME funding are households and individuals identified in "CITY STEPS." Generally these are households earning below 80% of HUD's median income figures for Iowa City. The Commission expressed a desire to have the freedom to address the changing needs of a continuum of low- income persons without prioritizing one low-income p'cJpulation over another. 3. How can additional job training opportunities be provided with CDBG funds to encourage permanent full time employment for low and moderate-income households? As you know, CDBG funds can be used to help small businesses expand, if they provide full-time jobs to low and moderate-income persons. The HCDC has requested staff to advertise and target small businesses that could apply for CDBG funds for economic development purposes. Staff publicized the availability of CDBG funds in the Chamber of Commerce newsletter, and contacted the U of I Small Business Development Center (SBDC) and the Institute for Social and Economic Development (ISED) to inform their clients of possible funding opportunities through the City's CDBG program. Staff also discussed with the Economic Development Coordinator possible businesses that may be expanding and need financial assistance, such as CDBG. 2 What is the appropriate interest rate on CDBG and HOME loans? Again, this should be based. on the individual project. Projects, like people, have different abilities to repay debt. HCDC would like to exercise some latitude in determining appropriate interest rates for CDBG and HOME projects. At this time, HCDC has established interest rates for CDBG and HOME loans at 0 % to 3%. ~ · ~ What is the relationship between the Department of Housing .and Urban Development (HUD) Fair.Market Rent and Iowa City's market rent? The 'Department of Housing and Urban Development (HUD) Fair Market Rents are established at the 40 percentile for the Metropolitan Statistical Area. This means that HUD's housing rents are at the 40%.level for the market in Johnson County. The market rent for Iowa City is based on what. the private market will bear. It is the going rate charged by landlords for housing. HUD's Fair Market Rents are lower than what s~3meone would pay in the general housing market. However, in the last few years.the difference in rent levels between HUD's Fair Market Rents and Iowa City's market rents have narrowed. For example, HUD's Fair Market rent for a two-bedroom apartment (without utilities) is $489 and in Iowa City rent for a two-bedroom apartment ranges from $500 to $700 a month depending on the how close the property is to the University.. Should the City use HUD's income guidelines or a lower income guideline for determining I~'oject eligibility?. In order to be consistent with our housing and community development programs and to avoid the confusion that would result from having two income eligibility standards, HCDC recommend continuing to use HUD's income guidelines. 7. How should tax exempt housing projects be evaluated? Tax exempt projects should be evaluated like other projects. Tax exempt projects should be evaluated based on feasibilJty, meeting unmet housing needs in the community and benefiting low and moderate -income households. As with all projects, the level of subsidy requested should be in relationship to the benefits provided to the community. 8. What type of lower cost housing should the City be funding? Affordable housing for low -income families is a top priority in "CITY STEPS". HCDC concurs that this group should receive priority. However, other low-income groups also need lower cost housing opportunities. In determining projects for funding, those projects that provide the most benefit to the community with the least amount of subsidy should be given very high consideration. Again, HCDC would like to be flexible when recommending projects for funding that meet the needs of a variety of low -income populations. If there are additional issues or questions that you would like the HCDC to discuss, please contact me at 356-5244. ImVnem~mh 1-302.doc City. of Iowa City MEMORANDUM Date:. February4, 1998 To: City Codncil From: City Manager Re: "130 E.-Jefferson street (Park House Hotel) In November 1997 a building permit was issued by the City permitting the property owner to implement measures to stabilize the structure. This involved anchoring the north and south extedor walls of the building to the floor joists on each level, and replacing and stabilizing an interior wall. This work was deemed necessary prior to the commencement of other rehabilitation work. I believe the north and south wall Work has been_ ._completed, and the replacement of the interior wall is ongoing. On January 30, .1.g9..8,, the Historic Preservation Commission held a special meeting to review plans for an-exterior stairwelLen the north side of the building to address fire code deficiencies. The Commission issued a certificate ~of appropriateness for the project .based on the plans submitted by the applicant. The addition will replace an existing fire escape in this location, and is to consist of metal stairs and rails, painted black, with rail and .post details appropriate for the building. On February 2, theplans-were approved under the City's exterior stairwell guidelines and a building permit was issued, meeting a deadline imposed by the Board of Appeals. According to the applicant, rehabilitation of the structure_ will continue with the work to be monitored by a structural engineer, with regular reports on the status of the project to the City. The Board of Appeals has imposed an August 1, 1998, deadline for the issuance of an occupancy permit for the building. The Histodc Preservation Commission will be involved in the review and approval of any exterior alterations that are proposed as rehabilitation work proceeds, since the building is designated as an Iowa City Historic Landmark. The Historic Preservation Commission has indicated that it is encouraged by the property owner's efforts to stabilize the building and hopes that this is an indication that the building will be rehabilitated and remain an important part of Iowa City's physical landscape. ImVnem~sa2-4.doc City of Iowa City MEMORANDUM Date: ' February 4, 1998 To: City Council From: C:!~ M._.anager Re: President Clinton's Budget Proposal for FY99 President Clinton's Fiscal Year 1999 federal budget proposal was recently submitted to the Congress. In summary, spending proposed for FY99 totals $1.73 trillion, an increase of $60 billion over this year's estimated spending level. Projected receipts of $1.74 trillion in FY99 would produce a surplus of $9.5 billion - the first surplus in a federal budget in 30 years. The strong performance of the economy has moved the projected balanced budget much closer than the 2002 target set in last year's budget proposal. Total federal grant outlays to state and local governments would rise to $271 billion in FY99, an increase of $20 billion over 'the current year estimate. Of the total state and local grants, 61 percent are payments for individuals (principally Medicaid, welfare payments to states, child nutrition programs, and housing assistance); ~16 percent are investments in physical capital (including highways, airports, mass transit, sewage treatment facilities, and community development); 22 percent are for grants in areas such as education, training, employment, and social' services. Total grants: to ~State and local governments represent 15 percent of the proposed budget. The Administration proposed an "offset" for each new or increased spending initiative in the budget, but two major sources of revenue will depend on Congressional action: the elimination of tax loopholes and subsidies is projected to produce $24.2 billion; an increase in cigarette prices, part of a proposed settlement with the tobacco industry, is projected to produce $65.5 billion over the next five years. The following are some of the highlights that could have an effect on the City: Brownfields - The budget calls for $91.3 million, an increase of $5.3 million, for the Environmental Protection Agency program which funds local brownfields site assessments, capitalization for revolving loan funds for cleanup, job training, and state voluntary cleanup programs. Another $50 million would come from the Department of Housing and Urban Development to redevelop the cleaned-up sites. This is twice last year's HUD funding for this redevelopment. (I can't think of where in the City we could apply such funding.) Community Development/Housing - The budget for the Department of Housing and Urban Development would increase the Community Development Block Grant to $4.725 billion, and reduce set-asides (federal earmarking and/or grant competition) from $479 million to $292 million. A new CDBG set-aside, however, would be created: the Regional Connections Initiative would provide $100 million for competitive grants to help states and localities cooperate regionally. The budget would provide $400 million for a new HUD Community Empowerment Fund to help economically distressed communities create and retain an estimated 280,000 jobs. The HOME Investment Partnerships program would receive an additional $50 million for a total President Clinton's Budget Proposal for FY99 February 4, 1998 Page 2 of $1.55 billion. A new. loan guarantee program of $100 million - HOME Bank - would be created and would allow localities to borrow up to five times their HOME grant allocation. More than 100,000 new rental housing vouchers are proposed, 50,000 of which would be Welfare-to-Work vouchers are .proposed, 50,000 of which ~would be Welfare-to-Work vouchers-.for welfare recipients who need housing assistance to get or keep a job. Homeless Assistance Grants would be increased from $823 million to $958 million, and 34,000 vouchers would be made available for the homeless; this would increase total homeless assistance to $1.15 billion. The budget would renew all expiring Section 8 contracts at a cost of $7.2 billion; $3.7 billion in the Section 8 Preservation Reserve Account would be used to meet the cost of renewing 2 million units expiring in 1999. A new round of 15 Empowerment Zones at $1.5 billion would be funded over ten years in equal annual amounts of $150 million. ISTEA - The budget again reflects the Administration's _desire to. secure a multi-year renewal .of the Intermodal Surface Transportation Efficiency Act of 1991 which expired September 30. The Administration's budget envisions renewal of ISTEA and retention of its basic program structure and calls for funding levels of $21.5 billion for highway - the same as current spending ~- and $4.78 billion for public transit programs, $67 million less .than current spending. Employment and Training - The budget proposes level funding for the summer youth employment program and small increases in adult, year-round youth, and dislocated worker training programs under the Job Training Partnership Act. Also .included in $250 million for Opportunity Areas for Out-of-School Youth, competitive grants targeted to high-poverty urban and rural areas with. major youth unemployment problems - areas including Empowerment Zones and Enterprise Communities. Education - The budget proposes several new education initiatives to help children, especially children in the poorest communities. The President proposes $7.3 billion over five years to help local school districts hire an additional 100,000 teachers to reduce class size to 15 to 18 students during the early years. The budget proposes $5 billion in tax incentives over five years to help states and school districts accelerate the pace of new construction or renovation projects. The new proposal provides tax credits in lieu of interest payments for investors in two types of bonds: a new proposal, School Modernization Bonds, and expansion of the Qualified Zone Academy Bonds, created last year not allocated to states. The School Modernization Bonds are zero interest bonds for construction and renovation of public school facilities. Half of the bond authority would be allocated to the 100 school districts with the largest number of low- income children. The other half would be allocated to states to provide to school districts in need of assistance in accordance with each state's plan. The budget proposed $1 billion over five years to keep schools open as after-school learning centers for up to an additional 500,000 children a.year. These start-up funds will be combined with local matching dollars to establish or expand 4,000 after-school programs that will provide extended learning activities and safe havens for learning enrichment including computer access, art, music, and community service opportunities while improving student achievement and preventing juvenile violence and substance abuse. Another new initiative, Education Opportunity Zones, would select 50 high-poverty urban and rural school President Clinton's Budget Proposal for FY99 February 4, 1998 Page 3 districts to' ~eceive $200 million in FY99, and $1.5 billion over five years, to raise achievement and share lessons learned with school districts around the country. As part of the President's education technology efforts, the budget proposes $10 million to help establish computer centers in low-income neighborhoods so that families who cannot afford to buy computers still have access to technology. · 'Child Care The President has proposed a major child care initiative which combines increased funding for child care programs in several departments with tax credits. HHS programs would see an $11 billion increase over five years. In FY99 alone, the Child Care and Development Block Grant would be increased by $180 million=to $1.183 billion, the current child'~care- entitlement would be increased .by $96 million to $2.167~ billion, and new - child care entitlement which includes an early leamin~ fund and matching* funds to states is requested at $1.755 billion. A portion of the $305 million increase requested for Head Start would add 10,'000 Early Head Start slots in 1999. The budget proposes to expand the Child and Dependent-Care Tax Credit to help three million families.with incomes below $59,000 pay for child care and to_ provide $500 million over five years in tax credits for private employers who expand or operate child care facilities, train child care workers, contract with a child care facility for services for employees, or provi. d~e Child care resources and referral services to employees. . .. · ..Drug. Control - Overall drug control funding would increase by seven percent, from $15.977billion in FY98 to $17:070billion in FY99. Overall, demand reduction would ~ increase by ninepercent to $5.867 billion; supply reduction would increase by six percent to $11.203 billion. The' budget'~3~r0poses $3.4 billion for substance abuse treatment - a seven percent increase, with a $200 million increase to $1.5!0 billion in Substance Abuse Performance Partnership grants ~to the states.~This is expected to provide treatment to an additional 11,000 individuals, or a total 'of 350,000, with FY99 federal funds. On the enforcement side, the. DEA's methamphetamine efforts .would be increased by $25 million, more than doubling the current level, and the budget would provide $104 million for another 1,000 border patrol agents across the southern tier of the U.S. · Crime - The budget proposes $1.42 billion in community policing grants, enough to put an additional 16,000 ,offices on .~the streets and bring to 99,000 the total number of officers funded under the 1994 cdme bill. The budget also proposes $50 million for community prosecutors. The budget provides no funding .for the Local Law Enforcement Block Grant, a program which provides funds through a highly targeted formula directly to local governments for a variety of law enforcement activities. To address juvenile crime and restructure the current juvenile justice system, the budget proposes $100 million for grants to state and local prosecutors' offices to hire new prosecutors and pay for technology, equipment, and training to assist in reducing the rate of youthful violent crime; $95 million for an At-Risk Children's grant program to support juvenile crime intervention programs; $50 million for a new youth violence court program; and $175.9 million in restructured juvenile justice grants for anti-gang and youth violence programs. The budget provides no funding for the Juvenile Incentive Block Grant. The FY98 appropriations bill provided $250 million for this new program, which requires that 75 percent of the funds be passed through the states to local governments to address juvenile crime needs following police intervention. · Clean Water and Drinking Water - The budget calls for increases of $145 million to selected water programs to implement the Vice President's Clean Water Action Plan. The President Clinton's Budget Proposal for FY99 February 4,, 1998 Page 4 Action Plan is 'aimed at protecting and restoring watersheds, preventing polluted runoff, and fostering watershed partnerships. Proposed is $1.075 billion for the Clean Water State Revolving Fund and $775 million for the Drinking Water State Revolving Fund. Also ~ proposed is $63 million for construction of wastewater treatment facilities for Boston Harbor, ~ Bristol County (MA), and New Orleans. · Climate Change Initiative - The President is proposing a $6 billion initiative over five years _ to cut greenhouse gas emissions. Tax cuts and research and development would encourage innovation, renewable energy, fuel-efficient cars, and energy-efficient homes. This .proposal follows on the heels of the Kyoto global warming agreement reached in December. The tax package includes credits of up to $4,000 for consumers who purchase ~ advanced technology_, highly fuel efficient vehicles, and $2,Q00 for those purchasing energy efficient new homes. The incentive will increase funding for the. government-industry .partnership to develop attractive, affordable cars that meet all applicable safety and - erivironmental standards and get up to three times the fuel efficiency of'today's cars. · Arts/Parks - Fundingreq~uested for the National Endowment for the Arts, $136 million, represents about a 40 percent increase over the amount Congress appropriated last year. While the President proposes $2. million in new funding for the Urban Park and Recreation Recovery Program, the budget proposal once more contains no funding for the stateside portion of the Land and Water Conservation Fund, part of which has been used to fund urban parkland. · Millenium - The President proposes $50 million for a Save America's Treasures program, to be administered by the National Park Service, that would provide assistance to public and private entities-.for preservation of historical and cultural objects to commemorate the millenium. cc: Dept. Directors February 4, 1998 CITY OF I0 WA CITY The Honorable Dick Myers State Capitol Des Moines, IA 50319 Dear Mr. M~'~'~g We have reviewed House File 2014 which provides for new requirements to the DNR to submit a state water plan. Legislation would require critical review and analysis'of the availability and quality of water in Iowa. The City of Iowa City's current raw water source is the Iowa River. Several years ago the City attempted to seek a higher quality groundwater as its raw water source. This was being done to provide a lower cost, high quality ddnking water to our citizens. We searched throughout much of southern Johnson County before abandoning our odginal desire to completely avoid river water. This was also a practical decision assure adequate water volume. This proposed legislation and the' plan it would generate would likely have made our search much easier and possibly more successful in that the plan would have covered such topics as water needs, water resource availability, and water quality. Water is such an important commodity in both rural and urban areas of the State. As land uses change, it would seem important to monitor the effects of these changes on the waters of the State. As I understand this legislation, it would do precisely that. I would encourage you to look favorably upon this legislation as it is now drafted. Sincerely, Stephen J. Atkins City Manager CC: Dean Schade, ILC City Council jw/ttrlsa*vmter.~oc 410 EAST WASHINGTON STREET · IOWA CITY. IOWA S2~40-1S26 · (119) 3S&-$009 · FAX (319) 33&-J00! February 5, 1998 Don Stalkfleet Sports Column 12 S. Dubuque St. Iowa City, IA 52240 CITY OF I0 WA CITY Dear Don: This is follow up to our meeting on Tuesday, February 3. It is my intention to proceed with the creation of a bar owners/police committee. This committee can serve as a forum for discussion of issues as well as initiate plans for cooperative enforcement, public information and in general, we can collectively undertake efforts to deal with liquor consumption rules, regulations and our respective obligations under the law. I would hope that you could provide. me with the name of five to seven individuals who might represent the bar owners' interests. I am not locked in on that particular number but I am sure that you can appreciate that if the committee gets too big we will find the meeting more difficult to manage. It would be my intent that three Iowa City Police Department personnel would represent City interests. I plan to be involved initially but I do have a number of other committee assignments so I will eventually turn over the committee work to the Assistant City Manager and the Chief of Police. Once we meet we can decide on how to call meetings, see that minutes are prepared, prepare notices, etc. Early on it w0~i~d seem that we would want to dadfy goals for the committee, such as all working toward the reduction if not the elimination of under age drinking in Iowa City bars and taverns. We would also work to improve relations between the bar ownership and the Police and develop a uniform enforcement policy for liquor rules and regulations. As soon as you can get me the names of your representatives we will initiate the call for the first meeting. I would hope these people will be committed to a regular schedule such as once a month. The ability to assure that all of the bar owners continue to be informed will involve some type of communication network and we will need to rely on you and the other bar owners to assist us in the creation of that information network. Having the names of the bar ownership and management, their FAX numbers, mailing addresses, etc. would be helpful. I look forward to headng from you in that we are anxious to move this project along. Sincerely, Stephen J. Atkins City Manager cc: City Council Chief of Police Assistant City Manager Irn~ltr~a2-5.cloc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240-1126 · (]19) ]$6-$00Q · FAX (311~) City of Iowa City MEMORANDUM February 3, 1998 To: Steve Atkins'and City Council From: Denny Gannon ~ Re: Melrose Avenue Bridge The Melrose Avenue' Bridge-received the Quality Initiative Structure Award from the Associated General Contractors of Iowa on January 29, 1998. The .structure has been rated as the best steel beam bddge on the local road system constructed in the State of Iowa in 1997. The award .is based on innovative design and construction techniques, complexity, quality, and aesthetics. Awards were presented to the contractor, Iowa Bridge and Culvert, Inc. of Washington, · Iowa; the designer, NNW, Inc. of Iowa City; and the City of Iowa City. Feel free to see the plaque; it is in my office. Melrose bridge wins award Woolf Ave. project starts on Mondw Y By Bdan Sharp Iowa City wants to follow up an award winning bridge project with another when construction of a new WooIf Avenue bridge gets underway Monday. The city learned this week that its $1.2 million Melrose Avenue Bridge received the Quality Structure Award from the Associated General Conu'actors of Iowa. A handful of these awards is given out across the s~ate each year. Judges look for innovative design and construction, com- plexity, quality and aesthetics. The AGC and Iowa Department ,~..:iTranspottation. judged,: the Award · The Melrose Avenue Bridge won the Qualily Structure Award from the Associated General Contractors of Iowa. Melrose Avenue bridge as the best steel beam bridge con- stmcted this year in Iowa. ' The award was given to the city, contractor iowa Bridge and Culvert 'of Washington and designer NNW of iowa City on Thursday. "It is quite a honor for us;' said NNW President Steve Jacobsen. The city hired an architect to help design the Melrose Avenue bridge, City Engineer Rick Fosse said. Though similar expense was not afforded the WooIf Avenue pro- ject, the city transferred over many of the same design con-, both bridges reflected what was . on the original bridge. For WooIf Avenue, pan of the old bridge that dates to 193Z, Among the difficulties 'the Melrose. Avenue project pre- sented was that traffic needed to be maintained throughore con- stmction -- both for pedestrians and vehicles. Engineers met that task using both new and old bridge components and raising a temporary pedestrian bridge. Fosse and others saved the pedestrian bridge and will place it along the Iowa River Corridor Trail this year, saving the city $18,000 in a project ~stimal~ at more than $2 million. The $1.2 million WooIf Avenue project p~sents its own challenge that will reroute Highway 6 motorists to Hawkins Drive. Melrose Avenue, Byington Road and Grand Avenue five ,tin~ in the next five momhs. STANLEY CONSULTANTS, INC. Stanley Building * 225 Iowa Avenue · Muscatine, IA 52761-3764 February 3, 1998 Mr. Stephen J. Atldns Manager City of Iowa City 410 E. Washington Street Iowa City, IA 52240-1826 Dear Mr. Atldns: Tel: 319/264-6600 * Fax: 319/264-6658 The January issue of the Iowa League of Cities' publication, Cityscape, includes an editorial on the "Taxpayers' Rights" Amendment. Unfortunately, the Taxpayers' Rights Amendment was referred to as the "Stanley" Amendment. Stanley Consultants, Inc., is not associated with this amendment nor the organization that promotes it. There may be some confusion about Stanley Consultants, Inc., and a political organization. - - Here are the facts: * There is no relationship b~ween David M. Stanley of the Iowans For Tax Relief Organization and Stanley Consultants, Inc. * David M. Stanley.has no ownership in, or association with Stanley Consultants, Inc., Stanley Design-Build, Inc., Stanley Environmental, Inc., or any subsidiary of The Stanley Consultants Group. -~..~ * Award-winning engineering, environmental and construction services for Iowa communities and industries has been our mission for eighty-five years. * We are an employee-owned firm headquartered in Muscatine, Iowa. * Additional offices are located in Iowa City/Coralville and Des Moines, eight cities in North America and four international locations. * We are a strong friend and associate member of the Iowa League of Cities. Sincerely, THE STANLEY CONSULTANTS GROUP President dms:sas:league.act MEMBER OF THE STANLEY CONSULTANTS GROUP" INTERNATIONAL CONSULTANTS IN ENGINEERING, ARCHITECTURE, PLANNING, AND MANAGEMENT City of Iowa City MEMORANDUM Date: February 6, 1998 To: City Council Frbrn:~' Dale Helling, Assistant City Manager Re: Telecommunications Issues The attached article from the Iowa League of Cities LEGISLATIVE BULLETIN represents a good summary of anticipated legislation which is being drafted by the telecommunications industry to be submitted to the Iowa Legislature this session. An earlier draft was circulated but was pulled back by the industry for revision prior to its introduction. The League determined last fall that opposition to this legislation would be one of its high priorities for the current session. Many cities, including Iowa City, are directly involved in working with the League in this effort. A related issue has to do with' the so called rule of 1897. This involves our attempts to get the courts to overturn the ruling that provides that a perpetual franchise exists for telephone companies or their successors which were operating in a city pdor to October 1, 1897. Numerous cities have contributed to fund legal counsel to represent our interests. The Iowa League of Cities is coordinating this effort as well. An ordinance has been passed by the City of Coralville and may prove to be the·-"test case.' _ Both p.f.the~e. efforts are in their early stages and we will keep you advised as things progress. Attachment cc: City Manager City Attorney Cable TV Administrator ImVnem~dh2-5.doc Telecommunications bill infringes on Home Rule authority In reaction to cities' attempt to protect the public right of way through ordinance, the telecommunications industry is seeking legislation that will severely undermine Home Rule authority. The proposed legislation trades city authority in establishing right-of-way standards that most aptly fit the particular needs of the community, in favor of a statewide standard, subject to input by the industry. Under the pretext of compromise, the industry outlines the parameters of city management. These parameters are most notable for what they lack. For instance, cities can require users to provide project plans to help determine the-mapping system, but that is the only project planning data required. A city should be allowed to require the user to make available any data the city deems necessary to run an efficient, effective and safe right of way. Pre-empting city authority to establish more' stringen! requirements of the user than the industry- developed statewide criteria fails to take into account differences in terrain and density in rights of way throughout Iowa. City ability to properly manage the right of way is further diluted by allowing the industry to challenge city right-of-way standards at every turn. The proposed legislation requires the city council to address users' written complaints about city management at the next council meeting. If the council upholds city mangement's decision, the user can force arbitration at equal cost to city and user. If the user is thwarted here, they may appeal the city decision to the Iowa Utilities Board. The second assault on city authority dictates the fees cities may charge users in the public right of way. Rather than adhering to a fee based upon a percentage of gross revenues, as all other utilities are required to do, the telephone industry demands an exception to this rule by limiting cities to collect only on right-of-way management costs to the city as defined by the users. The problem is determining costs associated with managing and maintaining the right of way are subject to interpretation. The industry definition fails to include degradation costs such as reduction in the life of the street due to cuts. Their definition does not include costs to the city for traffic diversions necessary to work in the right of way. Their definition does not allow for city arbitration costs, funded at taxpayer expense, if users protest management or fee setting by city. The industry believes it is wrong to charge a standard fee for use of the city's right of way. Cities are not forced to document an exact cost based upon user-defined charges for any other public asset.~For instance, the charge for admittance to the swimming pool does not vary from user to user or day to day depending on 'the price of chlorine. There is a standard charge based upon the general costs of operating a publicly- maintained asset. Forcing cities to document costs and allowing for user challenges to those costs is advocated by the industry because it will have a chilling effect on cities' willingness to attempt any collection. Once'~gain, the users provide for a lengthy appeals process if they dispute the city- imposed management charges. Restricting management of the right of way and curtailing adequate compensation for the use of this public asset are the most glaring infringements on city government in the legislation. The legislation contains several other provisions that further favor users over cities. The bill is expected to originate in either the House or Senate Commerce Committee. Contact your legislator if he or she serves on this committee and shed light on this issue. A spotlight on the House and Senate Commerce Committees appears across the page along with a list of legislators on the committees. Restricting management of the right of way and curtailing adequate compensation for the use of this public asset are the most glaring infringements on city government. ~ 77=13 3 February 2, 1998 CITY OF I0 WA CITY Ms. Arlene Heck, General Manager Cablevision VII, Inc. PO Box 4500 Iowa City, IA 52244-4500 Dear Adene: Enclosed please find a copy of a petition containing 274 signatures protesting the removal of the Cartoon Network from the cable channel lineup in iowa City. I believe the petitioners understand that your reason for removing the Cartoon Network was to accommodate the retention ,of Univision and that your decision was in response to requests from subscribers who frequently view that service. Since the City has no authority to require that any specific channel service be offered, the Mayor indicated to those presenting the petition that it would be forwarded directly to you. You indicated at the Broadband Telecornmunications Commission meeting on January 26, 1998 that the expanded lineup to be offered upon the completion of the rebuild would include services that had previously been removed. Assuming that this includes the Cartoon Network, your assurance to the petitioners that it will again be offered in the future would be helpful. Any consideration you can give to this matter on behalf of the petitioners would be appreciated. Sincerely, Dale E. Helling Assistant City Manager CC: Danny Boal City Council Broadband Telecommunications Commission 410 EAST WASIIINGTON STREET · IOWA CITY, IOWA S2'240-1120 · (111,) 3J0-S000 · FAX (319) Date: To: From: Re: City of Iowa City MEMORANDUM February 5, 1998 The Honorable Mayor Ernie Lehman and Members of the City Council Sarah E. Holecek, First Assistant City Attorne~ J Vacation, Subdivision and Disposition of vacated Waterfront Drive right-of-way: Vacation, and Disposition of vacated Benton =Street right,of-way: Procedure and Timing I wanted to quickly outline the timing of the above-referenced vacations and dispositions, and to explain the reasoning behind requesting expedited action on each. Waterfront Drive: When acquiring land for the Wastewater Treatment Connection Project, the City entered into an _ag_ree~ntjn_.lieu.of condemnation with property owners abutting vacated Waterfront Drive, which agreement exchanged the City's required permanent and temporary easement rights for transfer of the vacated property to the abutting owners. A redevelopment of the old Robo Car Wash parcel has been proposed, and timing is crucial to the applicants. We are thus requesting that the Resolution of Intent to Convey be considered along with first consideration of the vacation ordinance on " February --10, that the second and third consideration of the vacation ordinance be collapsed and passed on February 24, and that the Resolution of Conveyance be considered immediately thereafter on February 24. This will discharge the City's obligations under the agreement in lieu of* condemnation, and allow the applicant to meet their deadlines for redevelopment of the Robo property. Benton Street: As you know, property acquisition is proceeding for the River Corridor Trail project, and this is a project supported by State IDOT funds. Thus, a certification deadline of late February exists, by which date we must be able to certify to 'ti~e:tDOT that we have met property acquisition requirements. Linder tire is willing to enter into an agreement in lieu of condemnation wherein we "swap" the vacated section of old Benton Street for the necessary trail easement along the river. We are thus requesting that the public hearing on the proposed vacation be held on February 10, that the vacation ordinance be given first consideration at that time, and that the Resolution of Intent to Covey be passed at that time. We then request that the second and third consideration of the vacation ordinance be collapsed and passed on February 24, and that the Resolution of Conveyance be considered immediately thereafter on February 24. This will allow us to meet the certification deadline for this particular property. (Of course, this is contingent on property acquisition of the trail going forward). cc: Marian Karr, City Clerk Steve Arkins, City Manager Eleanor Dilkes, City Attorney Dennis Mitchell, Assistant City Attorney sarah\council\vactime.mmo City of Iowa City MEMORANDUM DATE: TO: FROM: RE: February 4, 1998 Mayor and City Council Marian K. Karr, City Clerk ~" .. Revised Board and Commission Application At Council's work session on January 26-there was agreement to amend the current Board and Commission application to include an additional confide_ntial. page._ This page is viewed only by City Council and certain staff at the discretion of the City Council. All applicants" completing forms prior to this change will be sent the attached letter notifying them of .thechange and enclosing the additional page and a return envelope. It is our goal to have the new procedure inplace prior to Council review of appointments for the meeting of February 24. Attachment: Letter to applicants cc: Board and Commission staff CITY OF I0 WA CITY Thank you for your interest in serving on a City of Iowa City Board and .C,_ommission.- Since.your .application has been received, the City Council has expanded the application to three pages. Please complete the enclosed one page and return to my office by February 12. This page will be added to your application already on ~file. ~ --Please note that a failure to answer all questions on the application may result in your application not being considered by .the City Council. Again thank you for your interest and we look forward to receiving the additional page in my office'by February 12. A return envelope is enclosed ~ for yoUr convenience. · ~ Sincerely, Marian K. Karr City Clerk Enclosure: Board and Commission Application-Page 3 only 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009 Date: To: "From: City of Iowa City .MEMORANDUM February 5, 1998 Mayor and City Council Marian K. Karr, City Clerk Council Work Session, January 26, 1998 - 6 p:m; in Council Chambers Council present: ' Lehman, Kubby;Champion, Norton, O'Donnell, Thomberry, Vanderhoef. Staff present: Atkins, Helling, Karr, Dilkes, Franklin, Head, Boothroy, Grosvenor, Davidson, -- Fowler, Doyle.~' _ Tapes: Reel 98-15, all; Reel 98-16, all; Reel 98-17, all. ORGANIZATIONAL ISSUES Reel 98-15, Side 1 Board and Commission Application. A council majority directed staff to amend Board and Commission application form adding a confidential portion to include: · Had you been convicted of a crime other than a simple'traffic misdemeanor in the last ten years? *.~ -' If yes, please explain it. Include the type of offense and the place and date of conviction. .... W/ill this conviction or the circumstances leading to the conviction affect your ability to perform the duties of a member of the board or commission? · The failure to fill out the entire application could result in your not being considered. · Misrepresentation on the application is grounds for removal. HACAP. A council majority agreed not to appoint a council representative to HACAP's Board of Directors and directed the Mayor to write a letter of explanation to HACAP. Goal Setting. A council majority agreed to schedule a Goal Setting Session (including vision and goal setting) on February 26, 9:00 AM; city staff facilitation of the meeting; and asked that City Manager Atkins, Asst. City Manger Helling, City Attorney Dilkes, City Clerk Karr and PCD Director Franklin attend the meeting. Meeting Schedule. Council agreed to reschedule March 9/10 meetings to March 11/12 and to continue starting work sessions at 7:00 PM. Norton requested that the work session agenda include "Council Agenda Questions· after Review of Planning and Zoning Matters. [Conference Board Meeting 7 p.m.] Council Work Session January 26, 1998 Page 2 REVIEW ZONING MATTERS Reel 98-15, Side I Planning and Community Development Director Franklin presented the following Planning and Zoning items for discussion: A. SE'I-i'ING A PUBLIC HEARING FOR FEBRUARY 10 ON A RESOLUTION APPROVING REVISIONS TO THE AUGUST 6;.1996;~FRINGE-AREA AGREEMENT WITH JOHNSON COUNTY, WHICH IS PART OF THE IOWA CITY COMPREHENSIVE PLAN. B. PUBLIC HEARING ON AN ORDINANCE VACATING .50'ACRES OF WATERFRONT DRIVE, LOCATED SOUTH OF HIGHWAY 6 AND EAST OF GILBERT STREET. (VAC97-0003) C. ORDINANCE AMENDING.TITLE 14, CHAPTER 6, ENTITLED "ZONING," ARTICLE L, ENTITLED "PROVISIONAL' USES AND SPECIAL EXCEPTIONS,". TO PRO'VIDE FOR TEMPORARY USE PERMITS-'-TO -ALLOW SHORT-TERM ACTIVITIES, SUCH AS SPECIAL .EVENTS OR SEASONAL-OUTDQ0.R.. STORAGE AND SALES. (FIRST CONSIDERATION) ' D. ORDINANCE AMENDING THE BUILDING CODE AND TITLE 14, CHAPTER 6, ENTITLED _"ZONING,'~ ARTICLE B, ENTITLED "ZONING DEFINITIONS," TO CHANGE THE DEFINITIONOF. GRADE. (FIRST CONSIDERATION) H.I.S. Director B(~"0~thr0y 'and.' Homebuilders Association Representative Glenn Siders responded to questions.. E. ORDINANCE AMENDING THE ZONING CHAPTER BY AMENDING TITLE 14, CHAPTER 6, "ZONING," ARTICLE B, "ZONING DEFINITIONS," SECTION 2, BY CHANGING THE DEFINITION OF TRANSIENT HOUSING TO INCREASE THE NUMBER OF DAYS PERSONS ARE ABLE TO STAY AS TEMPORARY RESIDENTS. (PASS AND ADOPT) Fo RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT OF A RESUBDIVISION OF OUTLOT A, WB iDEVELOPMENT, A 15.9 ACRE, ONE-LOT COMMERCIAL SUBDIVISION WiTH ONE OUTLOT LOCATED ON THE EAST SIDE OF NAPLES AVENUE, ACROSS FROM ALYSSA COURT. (SUB97-0025) City Attorney Dilkes provided information regarding completion of legal papers. G. RESOLUTION APPROVING A PRELIMINARY PLAT OF WESTCOTT HEIGHTS, AN 84.6 ACRE, 31-LOT RESIDENTIAL SUBDIVISION LOCATED IN JOHNSON COUNTY ON THE WEST SIDE OF PRAIRIE DU CHIEN ROAD, APPROXIMATELY 1/4 MILE NORTH OF NEWPORT ROAD. (SUB97-0017) In response to Kubby, Franklin stated she will provide information regarding storm water management. Kubby referred to P/Z Commission minutes regarding the Westport Plaza/Ruppert property and requested additional information about the timing of development and the wetlands determination. Council Work Session January 26, 1998 Page 3 HOUSING FORUM Reel 98-16, Side 1 Community Development Coordinator Head, John Shaw and Heather MacDonald (Target Groups and Goal Setting Subcommittee), Liz Swenson (Funding Mechanisms Subcommittee) and.:.Chafiie_ Eastham and Glenn Siders (Development and Regulatory Measures Subcommittee) provided an overview of the Housing Forum strategies. Council agreed to schedule a meeting to discuss the Housing Forum recommendations on February !2, 2:00 PM.. Staff Action: More Information to be provided in memo prior to February 12 meeting (Nasby). GENERAL OBLIGATION BOND ISSUE ' Reel 98-16, Side 2 (Consen, .,t Calendar #3d(3)-(5)) Finance Director Yucuis pr_es__~_nt_ed an overview of the proposed GO Bond .issue. TRANSIT BUILDING Reel 98-16, Side 2 Parking and Transit Director Fowler presented information re_ga_rding Transit building drain and methane venting system repairs, A council majority directed staff-{o proceed. with the repairs. Council requested information regarding methane recapture and use. Staff Action: Staff obtaining estimates for design work and would pursue State and Federal funding (Fowler). - SEATS ....... :. Reel 98-16, Side 2 Parking and Transit Director Fowler and SEATS Council Negotiation Team members Vanderhoef and Thomberry presented information regarding SEATS contract negotiations. A council majodty directed staff to prepare a more specific budget, as well as notify the County and all entities involved with SEATS regarding the City's intention to pursue its own paratransit system. Council scheduled a February 9 meeting for additional discussion. Staff Action: Prepare a more specific budget; discuss further with County and Coralville (Atkins, Fowler). COUNCIL AGENDA/TIME Reel 98-17, Side 2 1. Vanderhoef reported she attended the Legislative Breakfast and League of Women's Forum on Saturday. Vanderhoef stated the Des Moines Legislative Day is scheduled March 4 and councilors should review the League's list of issues. City Clerk Karr asked council members to contact her regarding attending Legislative Day. 3. Vanderhoef stated Kirkwood Community College is holding an Apprenticeships- Workforce Development Conference. Coun~lWork Session January26,1998 Page 4 4. In response to Vanderhoef, Atkins stated he will prepare information regarding Willow Creek sewer project and Dane Road realignment. 5. City Clerk Karr noted council photos will be taken on Thursday, January 29, 6:00 PM. Meetin~l~ adjourned: i0:30 p.m. : --'JCCOG rnomo Date: Februa'y 3, 1998 T~ Joe Fowler, Director, Parking & Transit From: .... ~,,~m~L.-Doyle~A~sistant Transportation Re: Downtown Shuttle Survey Following is a summary of the on-board survey that was conducted by JCCOG staff on the Downtown Shuttle route. As you can see in the response to Question. 4, 22% 155] of the respondents answered that if the Downtown Shutlie Route wasn't available, they would have driven downtown. If you fador this wilh an average daily ridership of 1,250 you would get 275 I:~ople who woold have driven downtown if lhe Shuttle Route wasn't available. JCCOG staff distributed 312 surveys on January 26 & 27, 1998. All time periods [ a.m. peak, mid- day, and p.m. peak] were surveyed. A total of 249 surveys were completed, which was an 80 percent return rate. The original sample size was going 1o be 500,-but the students were less than enthusiastic about filling out the surveys as they rode. A copy of the survey is attached. Survey Results Question ~: Where did you come from before getting on the bus? Other Class Work Shopping Home · 0 0.8 0.4 12 35 52 / / / / / 10 20 30 40 50 60 J · Percentage J 87% of the respondents either came from home or class before geMJng on the bus. Page...1 Question 2: Where will you go when you get o~f fhis bus? P Other 2 Class I Work 10 · I" Percentage I Shopping . 2 Home 4E; , /" / / ..... ? / 0 10 20 30 40 50 80% of the respondents were either.going home or to class after getling off the bus. Question 3: What is the primary purpose of this trip? Other ~ 2 Recreation ~ 2 Medical~ 2 Class Shopping' Work' 0 10 30 40 50 60 70 80 18 2O 75 lB Percentage I The maiority of those responding [75%] use the Downtown Shuttle to get to class. 18% use it to get to work. P~e...2 Question 4: How would you have made this :trip if this bus route wasn't available? .... Walk Take another route Ride my bike 0 10 '20 30 40 50 60 70 7O I- Pe,'ce.t~ge I 70% of the respondents would have walked to their destination if the Downtown Shuffle Route did not exist. 22% '[55] said they would drive their car. If you fador the 22% with the average daily ridership 11,250] you would have 275 people who would have driven downtown: if the 5hurtle route Question $: Additional Comments 56% of the respondents wrote additional comments. 26% stated they liked the Downtown Shuttle because it is a good or great service. 25% said they ride because it is free and convenient. "1 Love the Bus" was the comment of 21% of those writing comments. 12% stated they would like earlier or longer hours of service Following is a table with the comments listed. Comment 1. 2. 3. 4. 5. 6. 7. 8. -- Number Percentage Good/Great Service 42 26 Like free cost/convenience 41 25 Love the bus 35 21 Need earlier service/longer service 21 12 Service is a great/good idea 11 7 Need to travel on different streets 6 4 Olher comments 5 3 Put seats back 3 2 TOTAL 164 100 Let me know if you have any questions or need additional information about the survey results. Page...3 Downtown Shuttle Survey 1998 Iowa City Transit.is conducting a survey of users of the new Downtown Shuttle route. Please-take a few minutes to complete this questionnaire and place it in the container provided at the front and rear of the bus as you leave. If you have previously completed _ this survey, you need not complete another one. '-i ."wheredid you come from before getting on this bus? [Check [] one box-only] [~ Home [~ Shopping O Work [~ Class [~ Other 2. Where will you be going when you get off this bus?' [Check [] one box only] [~ Home [~ Shopping [~1 Work I~ Class [~ Other _ _ 3. What is the primary purpose of this trip? [Check [] one box only] [~ Work [~ Shopping [~ Class [~ Medical [~ Recreation [~ Other 4. How would you have made this trip if this bus route wasn't available? [Check [] one box only] [~1 Driven my car [~ Ride my bike [~ Take another Iowa City Transit route [~] Walked [~ Other 5. Additional Comments: Thank you. Poge...4 February 2, 1998 Mr. Michael Mcllrath 239 Ferson Avenue Iowa City, Iowa 52246-3508 CITY OF I0 WA CITY Dear Mr. Mcllrath I am writing in response to your January 17, 1998 letter to the City Council regarding the conflicts between pedestrians and automobiles in downtown Iowa City, near the University of Iowa campus. City staff often receives comments from pedestrians, bicyclists and motorists frustrated with the level of congestion downtown: ,Following are a few actions the City has taken in recent years to help address the issues related to the conflict between different modes of transportation in our community. Traffic Control at Intersections: Most of the intersections downtown are signalized, including pedestrian signals. These signals are timed to give preference to slower-moving pedestrian traffic. The City recently ihsta!led..tWO new pedestrian signals at the intersections of Dubuque Street/Washington Street and Dubu.que Street/Iowa Avenue. The signal at the intersection of Iowa Avenue/Clinton Street has an'-'al[-~red' phase where all automobile 'traffic is stopped to allow pedestrians to clear the intersection. ~ Traffic Calming: Some of the streets downtown are designed t(~'slow down, or calm traffic by narrowing the street at mid-block and/or at intersections. Washington Street between Clinton Street and Gilbert street is a good example of this. The recently installed diagonal parking in parts of.downtown included pavement extensions at intersections to demarcate the diagonal parking spaces, narrowing the streets and the distance it takes for a pedestrian to cross the street. In response to your suggestion about Clinton Street, staff has recommended against installing diagonal parking and pavement extensions on Clinton Street due to the volume of traffic which uses the street. Motorists pulling out of parking spaces on such a high-volume street will increase the accident rate, and more congestion on a street such as Clinton Street will shift the traffic burden to other areas of downtown. The City Council has also adopted a Traffic Calming Program for residential streets which qualify as being overburdened with high volumes and/or speeds of traffic. St'reets that qualify may be retrofitted with a number of physical devices meant to slow down the speed of traffic, such as intersection or mid-block bulb-outs and traffic circles. Traffic Flow: The one-way streets downtown, including Washington Street, Jefferson Street and Market street, are designed to both move traffic efficiently through the area and to minimize opposing turning movements at intersections. Minimizing conflict points at intersections creates safer intersections for pedestrians, bicyclists and motorists. 410 EAST WASHINGTON STREET · IOWA CITY. IOWA $2240-1S26 · (319) 356-$000 · FAX (319) 356-$009 Education: Last year the City introduced two public education programs meant to remind citizens about civility on the roadways. The City installed CHECK YOUR SPEED signs and SHARE THE ROAD signs throughout the City, including areas in and around downtown. The SHARE THE ROAD signs are meant to appeal to both bicyclists and motorists to be respectful of each others right to use the road. The CHECK YOUR SPEED signs, placed on higher volume non-arterial streets, are meant to remind drivers of their speed, and to hopefully slow them down if they are:inadvertently speeding. Staff is in the process of taking before and after speed measurements to check the effectiveness of these 'signs. Enforcement: Enforcement of the rules of the road for bicyclists, pedestrians and motorists is always an issue, especially in our more congested areas. The City recently added a fodt patrol to the downtown area, which will add a set of eyes and ears for enforcement. The City has a traffic enforcement unit which is equipped to do speed studies, speed traps and other traffic law enforcement throughout the City. Downtown Shuttle: Last fall, the City started a free shuttle bus service for the neighborhoods near downtown. This service was implemented partly to reduce the demand for parking by those residents who live close to .the downtown. Similar to the University's Cambus service, the downtown shuttle has the added benefit of potentially reducing the number of cars on downtown streets. City staff are continually looking for. ways to find the proper balance of transportation modes in the City._ As you state in your letter, we cannot hope to dictate morality or human decency, but we can attempt to influence the behavior of motorists and pedestrians through actions such as those described above. about the things I have outlined. Please call me at 356-5247 if you have any questions Sincerely, John Yapp, Assistant Transportation Planner cc: City Council ~ Stephen Arkins, City Manager Karin Franklin, Director, Department of Planning and Community Development Jeff Davidson, Transportation Planner f:\shared\jccog\trans\trfissu 410 E. Washington St.,JAN 2 1 1998 X,~ Iowa City, IA 5':,-?-,,m CITY MANA".ER'S OFFICE Dear Councilors, I am writing to ask you to address a grave problem which I have observed surrounding the University of Iowa campus. The interaction between pedestrians and automobiles, especially at intersections is very hazardous. In the areas where the university adjoins the downtown area, a climate prevails which is typified by disregard for traffic laws, lack of courtesy for fellow travelers, and an appalling disrespect for the fights of way of each other. I am fairly certain that this is not the first time you have heard of this situation. You have probably experienced it personally. These problems exist in many cities of comparable size and around nearly all universities. Most communities have included in their long term transportation planning, a strategy to protect pedestrians and expedite the flow of auto traffic. I assume Iowa City has done this as well since traffic diverters were recently ins_tal!ed on Linn St. east of the public library. These are effective in compelling autos to slow and stopat a location w~hich improves pedestrian' .safety. Does the city intend to employ more of these improvements elsewhere? ~ ' Would you direct the planning staff to consider a similar strategy for Clinton St.? It appears to be a secondary arterial for auto traffic but with the periodic flows of pedestrian traffic blocking the roadway, thisis hardly the case. fithe city views Clinton as a valuable north-south:corridor, I yencourage youto consider these options,employ trafffc officers at the center of the intersection to direct and monitor traffic during hours of peak use, install physical barriers to direct auto traffic in a safer fashion; i.evdiscouraging fight tums through an occupied crosswalk, or posting officers to give citations to those who violate the existing laws. These solutions address the legal aspects of the problem but leave the issue of courtesy untouched. I have been a pedestrian in cities throughout the US and have driven in nearly as many. Nowhere have I encountered the rudeness, belligerence, and aggressiveness evident in Iowa drivers. They turn fight on red without stopping, they edge into occupied crosswalks, they stop in positions which completely block the fight of way, they run red 'lights, and they will accelerate toward crossing pedestrians on the far side of the intersection after leaving their stop sign. These behaviors are common place in large cities where traffic is very thick and population is dense. It is unpleasant in any case but in Iowa City, it is disturbing, anomalous in an other wise genteel community. While one cannot hope to dictate morality or human decency, perhaps it is possible to instill the habits of decency and courtesy. I encourage you to look into ways to do this. If your planning staff needs guidance, I suggest they contact the Metro Area Planning Council in Portland, Oregon or other urban planning staffs in midwestern communities. I would appreciate a response to my suggestions. Thank you for your time, Michael McIlrath 239 Ferson Ave. Iowa City, IA, 52246-3508 Iowa City Police Department City of Iowa City 410 East Washington Street Iowa City, Iowa 52240 January 261 1998 Dear Chief Wenklehake, I would like to share a concern I have about traffic flow at the intersection of Burlington and Hwy. #11Governor Street. As you know, a new traffic light was recently installed at this intersection and new traffic paffems are being -. __developed. I'm thankfuL.to _see that a traffic light has finally been installed, however, my concern is for traffic flow'rag east along Burlington Street. When traveling in this * ~direction there is a sign along-the shoulder just before the intersection which states that'all*vehicles in the left lane must turn left (i.e. north onto Hwy. #1). The problem that I fre. quently encounter is that since the right lane ends in the next short block leading up to Summit Street and-Burlington', I am frequently brought to a stop in the right lane and unable to merge back into the left lane to continue straight east on Burlington. Many cars are thus ignoring the posted sign and continuing straight through the intersection at Burlington and Governor while in the left lane, leaving the cars which*follow the posted instructions to be brought to a complete stop when trying to safely merge back to the left lane. This maneuver requires additional, albeit unnecessary lane changes when continuing straight east on Burlington. This was an important contributing factor to a traffic accident which I was involved in on Saturday, January 10, 1998 at 12:45 PM to which Officer Cox responded to (citation #074778). In fact, two days later the Press Citizen featured a photograph of another accident at the same intersection which required the "jaws of life" to extricate an individual from his vehicle. When I later returned to the intersection and timed the length of the yellow warning light I found it to be only two seconds long as compared to at least 3 seconds with the other downtown traffic lights. This was not sufficient warning time to allow myself and/or other drivers to safely slow down and stop at such a busy intersection. I would like to request that you reconsider traffic flow arrangements at this intersection, and that you allow eastbound drivers to remain in the left lane ' while traveling straight through the intersection in order to prevent dangerous lane changes and unnecessary accidents and/or injuries to innocent motorists. I appreciate your consideration of this matter. Thank you. Sincerely, · Jan Stewart 528 Scott Park Drive Iowa City, Iowa 52245 319-338-2396 CC: Steve Atkins, Iowa City Manager Rick Fosse, Iowa City_ Streets Engineer David Ripley, Traffic Planner January 30,1998 CITY OF I0 WA CITY Ms. Jan Stewart 528 Scott Park Ddve Iowa City, IA 52245 Dear Ms. Stewart: Thank you for your January 26, 1998 letter addressed to Chief Winkelhake regarding the intersection of Burlington and Govemor Streets, I would like to address a few of the points you commented on. For eastbound ~traffi~, the dght lane is the through lane and the left lane must tum left. This was requested by the Iowa Department of Transportation for two reasons: to identify Highway 1 movements as the primary route through the intersection, and to provide better overall intersection efficiently. Currently the biggest problem has been overcoming the habits of ddvers and.making them aware of the situation. This .is often 'a problem at newly signalized intersections..As the newness of the change wears off, police,~enforcement will help deter violators from taking advantage of the left turn lane to go through the .intersection. The yellow clearance light at this intersection is set at 3.2 seconds which is consistent with other intersections around town. There is also a I second period that follows each yellow where all approaches are red. We continue to monitor traffic at this intersection and will make additional changes if necessary. If you have any questions or would like to discuss this further, please do not hesitate to call me at 356-5254. Sincerely, _ Doug Ripley JCCOG Traffic Engineering Planner cc: Steve Atkins R. J. Winkelhake Rick Fosse Iw/ltrdrJoud.do~ 410 EAST WASHINGTON STREET · IOWA CITY, IOWA g2240-13126 · (314)) 356-J000 · FAX (!19) 356-$009 February 3, 1998 CITY OF I0 WA CITY Senator Merlin Bartz, Chair Natural Resource and Environment Committee State Capitol Des Moines, IA 50319 Dear Senator Bartz: Thank you so much for traveling to Iowa City to meet with Ron Fort, Dennis Mitchell, and me last evening. I have received numerous phone calls this morning of citizens impressed with your willingness to personally investigate Iowa City's situation. We are grateful for the interest you, Senator Dvorsky, and Representative Myers have taken in the ability.-of municipalities to control their growing deer populations. Addressing the concerns of our citizens without the tools to manage the problem in an effective and acceptable manner is an increasingly frustrating predicament. Once again we appreciate you taking time out of your busy schedule to witness, first-hand, our plentiful deer herd. If you find there is anything else the City of Iowa City can do to assist with this effort, please let me know. Sincerely yours, L~'lsa~ M. Hand~sa~e~/r Administrative Assistant to the City Manager C: City Council Senator Bob Dvorsky Representative Dick Myers 410 EAST WASHINGTON STREET · IOWA CITY. IOWA $2240-1S2& · (319) 3$6-$QGG · FAX (319) 356-5009 Violence P evention P og om ,Toint Venture of Cedar Rapids Fire Dept. & ]~$U Extension ~ervice Janua~ 28,1998 City Manager Steve Atkins City of Iowa City 410 E. Washington Iowa City, IA 52240-1826 Dear City Manager Atkins: FEB 2 1998 CITY MANAGER'S OFFICE We want to take this opportunity to give recognition to your Fire Chief. Chief Andy Rocca willingly stepped forward and volunteered himself and the Iowa City Fire Department to be a part of our piloting of a Violence Prevention program. The Cedar Rapids Fire Department and the Iowa State University Extension Service have joined together in piloting a Violence Prevention Program designed to increase firefighter awareness in potentially violent situations. Through this program we hope to inform and educate firefighters so when they are dispatched to a potentially violent situation, they will know ahead of time the best way to respond safely and effectively. The thorough critiquing of the whole program by Chief Rocca and the members of the Iowa City Fire Department was instrumental in making the completed program such a success. We sincerely appreciate their cooperation. Sincerely, Brad A. Brenneman Administrative District Chief Cedar Rapids Fire Department 'athann Kre~ Violence Prevention Specialist ISU Extension Service CC: Fire Chief Andy Rocca Mayor Ernie Lehman OFFICER IOWA CITY POLICE DEPARTMENT USE OF FORCE REPORT January, 1998 · DATE CASE # INCIDENT 1-4) 1 9880015 Sick Animal FORCE USED Sick raccoon was shot with .22 cal. rifle. 22,23 11,38,90 1-03 9800027 Felonyarrest 1-02 9800047 Public Intoxication Officers stopped a stolen car with 4 occupants. One officer drew his sidearm and the other covered the vehicle with shotgun, while occupants were removed from the car and Subject was arrested and refused to place his hands behind his back. Officers grabbed his arms and put them back. He was then handcuffed. 1-06 9800145 Sick animal Sick raccoon was shot with officer's sidearm. 85,97 1-09 9800225 Fight in Progress While being toterviewed subject clenched his fist and brought them up in a "boxer's stance". Officers grabbed his arms and put them behind his back. He was then handcuffed. 1-09 9800234 Sick Aninml Sick raccoon was shot with officer's sidearm. 37 1-13 9800351 InjuredDeer A deer that was struck by a truck was shot with the officer's sidearm. 1-13 98800352 Injured Deer A deer that was struck by a car was shot with the officer's sidearm. 27 1-18 98800471 LoudParty Subject was placed under arrest and ordered to place hands on a wall. He pulled away from officer and resisted. He was taken to the ground and handcuffed. 22 1-19 98800513 Sick Aoimal Sick raccoon was shot with officer's sidearm. OFFICER 26, 40, 95, 97 25, 87 3, 25 27, 41 32 39 48 DATE 1-21 1-03 1-22 1-23 1-24 1-25 1-26 1-27 CASE # 98800554 98800590 98800605 98800664 98800670 98800708 98800765 98800769 INCIDENT Alarm, Interference Open Door In~ured Deer A&sault Possession Under Legal Age Traffic Stop FORCE USED O~cers responded to an alarm at a bar. Subject was identified as being involved in an assault. When she was placed under arrest she resisted and assaulted an officer. While she was being handcuffed her friend refused to .obey officers and stay back. He came at officers and was stopped and handcuffed. He resisted while cuffs were placed on him. Officers responded to an open door at a private home. They announced themselves and then searched the house. Each o~cer drew their sidearm before sem'ching the home. Officers responded to a burglary in progress. When they arrived the aparunent was searched. Each officer d~ew their sidearm before searching the home. A deer was injured after being struck by a car. Deer was shot with the officers' sidearm. Subject was arrested for an assault. When told he was under arrest he attempted to splatter officer with blood. He was taken to the ground and handcuffed. He continued to resis~ despite repeated ~ommands to stop. Officer attempted to identify an under age drinker. She began to walk away from the officer and was grabbed to stop her. She was then escorted out of the bar. Subject wasn't taking his medication and r~used to go to the hospital. Offcer grata~ an arm and escorted him to his car. He refused to get in the car. so officer put him into the back ~at. After approaching a carduring a traffic stop, officer saw a handgun partial concealed on the front scat. Officer then drew his sidearm and arrested the driver. OFFICER' ~ DATE CASE # INCIDENT 32 1-27 98800770 OWl 20 1-28 '20 1-29 12, 27 1-31 City Mnn~r Capt~in~ Licutennnts Library Ci~ Cle~ 98800773 98800803 98800829 98800874 Man Mth a Gun Sick ~niml Injur~i ~,niml FORCE USED After being placed under arrest subject was told to place his arms behind his back. He refused. Officer then bent his arm at his elbow and rotated it behind his back. He was then Officer responded to a call of a man carrying a rifle down the street. When the person was located, officer drew his sidearm and instructed him to lay the weapon down. No charges filed. The rifle turned out to be a pellet gun. A sick raccoon was shot with officer's sidearm. An injured raccoon was shot with officer's sidearm. offcers responded to a fight call. When they arrived the parties separated. The subject then attempted to lung at another person. He was grabbed and placed in h~ndcu~s. Date: To: January 28, 1998 Stev~ Atkins Dale Helling Chuck Schmadeke Rick Fosse Cit, y of l Ci.ty . owe MEMORANDUM From: Jim Schoenfelder Re: Iowa City Energy Conseryation Program I have attached a copy of my updated summary history of the Iowa City Energy Conservation program. As a point of reference, please note that the average annual energy cost for the City of Iowa City over the past 5 years has been $1.39 million. The estimated savings ($4.5 million) represents 3.3 years of energy for the City. Attachment 'City. of Iowa City Energy ConservatiOn Program by James I_ Schoenfelder January 1998 After the oil embargo of 1973, the general public became aware of the urgent need to conserve energy. Local, state, and federal governments began to pass ordinances and legislation to mandate and encourage energy conservation throughout society. The City of Iowa. City accepted the challenge of conservation and established the position of City Energy Coordinator in 1978 with the assistance of a. fede.~l Community Development Block Grant. Early in the program the Energy Coordinator 'directed an outreach effort in community-based energy conservation while at the same time devoting part-time to conservation in govemment buildings. Block Grant funding ended in 1980 and the position was permanently reduced to part-time and _solely.devoted to the conservation of energy in govemment buildings. Prior to 1985 no budget other than salary and incidental operations was allocated to the Energy Coordinator. Energy conservation projects were sporadically funded by individual departments as funding became available, generally not by best rate of retum but more likely on each department's ability to pay. Projects funded in this time period were varied and of limited.success. Projects included:-~ - 1. Pilot recycling program of steel and aluminum cans 2. Newsprint recycling program 3. Compressed natural gas as an alternative motor fuel 4. Residential thermography. ~_ 5. Passive and active solar demonstration program 6. Iowa City employee car pool 7. Fourth grade alternative energy fair 8. City employee bike pool 9. Light bulb replacement program 10. Homeowner's energy fair and poster contest 11. Cable TV energy conservation videos 12. HVAC system replacement at Civic Center 13. Thermostat night setback program 14. Fluorescent light fixture de-lamping program 15. Lighting and equipment turn off program In 1985 this began to change and a more directed program of energy conservation emerged. The City applied for and received a 50 percent matching grant from the Iowa Energy Policy Council which established a number of conservation projects, the most successful and enduring being the Energy Savings Payback Fund (ESPF). The ESPF is an internal revolving loan fund for energy conservation projects exclusively for City departments and divisions. Money is borrowed from the fund by each department of division and repaid out of energy cost savings. The program began with an updated Technical Energy Analysis (TEA) of each of thirteen major government buildings owned and operated by the City. A list of Energy Conservation Measures (ECM) was identified and ranked according to simple payback. The quickest payback items were funded first to a total ECM expenditure in FY86 of approximately $108,000. Over the first eleven years the ESPF program spent approximately $273,000 on increasing energy efficiency of City operations. Total program savings over this period are estimated at $639,502. Energy efficiency projects funded are listed on the ECM projects table. A much greater benefit of this program, however, has been the staff education and participation in achieving ever higher levels of energy efficiency in daily operations. City staff over the years have taken on energy efficiency projects outside the ESPF and have increased savings six-fold over simple ESPF savings. Examples of City projects completed outside the'ESPF program are: 1. Variable speed motor drives 2. Exhaust air heat recovery 3. T-8 re-lamping programs 4. Furnace and air conditioner replacement programs 5. Replacement of street lights to high pressure sodium 6. Occupancy sensor installation for lighting systems control 7. Additional building envelope insulation :. 8. HVAC direct digital control systems 9. Radiant heating floor slabs 10. New replacement high efficiency condensing boilers_. __ ___~.: Overall it is estimated that between 1980 and 1997 all City energy' conservation efforts, both inside~nd .outside the ESPF, has increased building energy efficiency 37% and netted the City an estimated $4,565,035 savings. Energy efficiency remains ~'prion'ty-for the City of Iowa City. The City 'continues to support the energy coordinator position and the ESPF program; as weltas encouraging energy efficient design from its architectural and engineering consultants. ECM Projects Funded by the Energy Savings Payback Fund Facility Recreation Center Civic Center -Animal Shelter Energy Conservation Measures 1:.. ,,Replace incandescent gym light with HID ., 2. Replace exterior incandescents with HPS 3. Time switch on 'IV 4. Swimming pool cover 5. Photocell switch on lighting 6. Shut-off valve on boiler water 7. Personnel sensors 8. Automatic outdoor air damper controls -9. Exhaust heating recovery system 10. Computerized Energy Management System (EMS) 11. Replacing incandescents with fluorescents 1. Computerized EMS 2.- Replace incandescents with~fluorescents~ 3. Replace exterior incandescents with HPS .4,. Personnel detectors . -~.. ': Fl~rescent fixture reflectors"-: ...... 6. Insulated overhead doors 7;'- Octron lighting in Council Chambers 8. Replace T-12 fluorescents with T-8s 9. Replace magnetic ballasts with e~tr~0t~i~' 10. Install new high efficiency modular boilers 11 ._Install variable speed ddve on large air handler Fire Stations 1. Flue damper 2. Boiler outdoor temperature reset 3. Replace exterior incandescent with HPS 4. Replace incandescents with fluorescents 5. Install automatic thermostat 6. Install insulated overhead door 7. Install exterior wall insulation system 8. Install passive solar trombe wall 9. Coil loop heat recovery system 1. Replace exterior incandescents with HPS 2. Install insulated overhead doors 3. Add attic insulation · 4. Replace glass door with insulated door 5. Install new high efficiency air conditioners Airport Facility City Park Maintenance Building ~ ' Cemetery Office Water Treatment Plant Transit Building PollutiOn Control Plant City ParkRestroom .. 4. 1. 2. 3. 4. 5. 6. 1. 2. 3. 1. 1. 1. 2. 1. Energy Conservation Measures Install automatic thermostats Replace incandescent with fluorescent Replace boiler with ~hree~m. odulars Install outdoor temperature boiler reset Install automatic thermostats Replace exterior incandescents with HPS Install new unit heater Install automatic flue dampers Insulate equipment bay ceiling Install insulated overhead doors Replace exterior incandescents with HPS Blower door caulk and insulate Install insulated overhead doors Replace incandescents with fluorescents Install new computerized EMS Replace incandescents with fluorescents Purchase combustion analyzer Insulate attic · Joint Meeting Johnson County ~ o~ SuperyC-rs/ City County of Iowa City/ Iowa City Community School District School Board Lehman, Joe Bolkcom, Sally Statsman,' Ccamie,Champion,,~ Kubby, A1 Left, Susan Mires, ..... s~ L~cina. ~ Lynch, Pete WaUace, Char~ Duff, and ~onathan Jotdam. PRESENT: Steve Atki~, Karen Franklin, Marian ICarr, Dale Helling, Jeff Davidson, Marvin Lynch, School Board President, called the meeting to order at 4:1,5 PM. Mr. Lynch stated that the lm~blished asm~da would be followed. · The City asked if the School District was pursuing o .... ~.Mau3ing_'. additional school sites. The School Districts response was-although there is an increased population that does not neo,e~,ity represent an incr~_~ in the number of students. The district is experiencing a levelin§ off of its elementary population. What the School District does is bus kids into empty The City emphasized their concern for long range plannin~ espedally as it relates to schools and road improvements. --. Range Projections for School Sites The City ingo..~ ~ ~oup that lt~ere-are approximately 80 acres around the F. lks Club they will be developin§ in ~ next titme years. The County stated they heard there was a rumor about a high school bein§ built in North The School District stated this is a false rumor. The School District does not intend to build a new school in the next 5 years. It was pointed out that North Liberty and Coralville are both served by the Iowa Oty Community School District and Clear Creek/Amana School District. and LangRan_J~ Tt~ic C_.~'ns The County suggest~ Jeff Davidson share st~,,et plans with the School Board and the Board of Supervisors. The County statu,,d the sharing of this report in the past has been very helpful. The School District was informed that Benton Sheet will be improved and therefore dosed at some time in the future. The specific timi~ is not known yec Bi~ Tt--~ .............. Th~ C "ounty has two proje~ ~ on, West Overlook and Prairie du Chien. A third project they are csmslder~ is to improve the sidewalk on Nozth Dubuque Street from Butler Bridge t~ West Overlook. ,Fundin~ is_a concern. .... ~ The City stated the Willow Creek Trail is ~oin8 at a slower pace because they are still trying to acqu~some~. It should be 'hnished thtsyeaz. The City has ~ Joe Fowler to give ~ City Council a report by the end of the month. '-:--t'he CR,/~nd County will ~ to~,ether whe~ the report is completed. Red~rt on How Iowa CRy .qehool District Uses Their G.I~. Tiger File The County stated__ __ti~y_ ~ in~nm~... in obtainir~ theG.LS. pro,am-but that it costs a lot to ' ~mpl~ne~t the syste~ It was stal~[ that the Utilit~s hav~ G.I.S. Ti&,~r F~les. The County shared an article from a .publication raprating on a communiiy in Florida that -hsve shared the following areas: 2. School bus routes/schedules in relation to tra~c flow 3. Parks and Recx~tion 4. h~rary/Me~ h Center Services 5. Human P.~source ~na~ment It was mentioned that the ~ovemm~tal entities are already coordinating efforts on emergencies. Perhaps there are areas of purchasing that could be jointly pursued. In the areas Update Fro~ Iowa City Rep~i~[, Indus~'ial had Use Pl~ps For The Iowa O17 iitl~ort And The City asked ff the rumor was true that'the School District was planning to relocate its Phy~_i_~l Plant. The response from the School District was "No" There are no plans to move The School District asked if the City of Coralville and North Liberty would be invited to future meetings. The City stated that Coralville and North h'berty are represented on ICCOG. The School District has been invit~l to come to ICCOG and should send a ~-'pmsentative. The next meeting was scheduled for May 6,1998 4:00 PM. The Cottory will ho~t the next meeting. The place of Ihe meeting will be determined later. Meeeng adjourned 5:4~ ~ December Housing Permits Up 2%; '97 Lagged '96 Values by 6% Despite increrum by year~ end, the value of housing permils for The Iowa Department of Economic DevetoDment (IDED) surveys '97 fell $32 railion or 6% shy of ~6 totals. For ~e year, 22'commu- ~ building departments each month in Iowa's 48 largest commu- ni~ea had totals at or above '96 levels and 26 communrdes had n'~ies. For more information, contact V'Man Naber at (515) 242- totals below. . 4800 or email her at v/wen. nabet~ided. stete.ie. us. ".,. 'Value .of, Iowa .H. ouBing :Permits issued by LoCal Communities ..... · ..::.: :'. :'.:,.i. ";- For the Month of Deeember City 1~'2 19~3 1E~4 1~ 1g~6 ~ 237 1.143 7,17~ 214 0 ~ ~ 1,1~ 1,~ ~ 1,7~ ~ ~ 2,7~ 2,~ 2,~ 1 ~ 0 0 0 0 0 ~ 0 2,4~ ~ ~ ~ 0 ~ 0 ~ ~1 0 0 ~ 0 0 ~r F~ ~ 1,~7 ~ 1~ ~r ~ 1,~ 1,~7 1,1~ 813 1 ~ ~ 0 0 0 ~ ~r ~ 0 0 0 0 0 ~i~ 1~ 1~ ~ 0 ~Ne 2,~ ~ 2,819 &~ 1,~ ~1 ~ ~ 1,~1 1,~6 810 8~ ~ 0 0 ~ 0 0 ~v~ ~7 1,~ 1,511 ~ ~mh 0 0 0 0 O ~ ~ 3.~7 ~ 3.~ 3,~ 1 ~ ~ ~ 1 ~78 2,~ Fai~ 1~ ~ ~ 0 0 ~R ~ 0 0 0 1~ ~n ~ 0 0 0 0 0 G~I 1~ 241 0 0 0 I~ ~ 2~ 2,1~ 1,~ 1.715 ~ 0 0 0 0 0 ~a~ 0 1~ 0 1~ ~n ~ 1~ 0 1 ,~2 1 ,~1 ~,1~ M~ ~ 1~ 18 21~ ~ M~m ~3 0 ~ ~ 0 ~ 0 0 ~ ~ ~ 0 1~ ~ 0 ~5 ~m 1~ ~ 0 0 S~r 0 ~ ~ 1~ 0 S~ ~ 1~ 0 0 1,~7 0 U ~ ~ 1 ,~ 313 1 ,~ ~~ 4,1~ ~ 0 0 0 ~v~ 115 ~ 0 ' 0 0 ~~ 0 0 0 0 0 r I=ement~ For tl~ Jlnu~ry through Oeoember lgg7 ~ leg2 1993 lgB4 1995 lg~6 250 ~ 7,980 11,083 21,029 16,800 12,516 2,:23g 28"1~ 19,518 17,300 19,525 18,705 15,131 2.(~5 10~% 22.470 33.304 4~.333 31.5(~ 29.956 0 0lIE 80 518 ~95 635 2.~5 ~ -54% 22.182 20.078 14.383 12.g00 14.648 363 ~ 1.37g 3.~23 3.8~6 3.115 2.358 170 -I~P& 2.40g 3.803 8.383 5.214 4.774 106 N 4.g24 8.gg4 5.840 5.496 5.873 0 -100"~ 598 325 80 1.063 1.~67 0 -100~ 2.g28 3.332 2.434 2.718 9.828 ~40 l'lE 12.183 18.~08 17.796 13.961 17.200 gg4 14~ 6.~g 14.378 8.172 lg.g56 17.940 0 0"~ 227 ~ 718 747 1.498 2.738 4~ 19.444 25.070 17.394 19.810 18.643 0 0'~ 3.75g 2.573 2.043 1 .~0 2.118 1.83g ..3'J6 34.114 32.15~ 42.~0g 37.880 32.g94 3.g7~ 42g'~ 20.44g 16.5~g 15.151 14ig67 11.789 0 0~E 1 .gg7 2.785 2.522 2.g61 1.893 33 -81% 2.~03 1.4~ 1.454 4.248 4.273 0 ~ 11e 272 280 695 789 0 0,IE 2.314 2.333 2.128 1.630 2.52g 0 -100,J6 7.525 e.~g4 6.432 9.293 16.752 2.307~ 254% 34.1g~ 33.706 42.744 20.40~ 27.521 0 O"J6 ~B2 1,028 1,194 1,407 872 187 21~ 848 2,188 1,966 1.036 951 0 -100~ 2,588 3,582 2,955 2,383 4,030 lg~ ~ 13,5~1, 20,640 16,20~ 12,148 17,045 -51% 1,302 6,049 6,407 2,869 2,350 201 -~1 "J6 4,~ 2,~;3 6,424 7,182 10,000 518 ~ 1,707 1,848 2.115 'i ,436 2.502 25~ ~ 4,~0 3,196 3,953 3,875 6,6~4 38~1 44% 2,838 4,017 5,15~ 6,741 5,233 125 ~ 1,881 2,g65 2,464 2,623 4,015 0 -100"~ 1,321 2,680 3.575 3,272 4,771 180 20eA 3,4~3 5,0G3 7,700 1,941 6,036 1,935 le1% 10,433 16,168 26,551 12,520 15,584 0 o~ 3,~B6 2.122 3,482 1,704 1,712 1,9~0 Ai~ 1,145 1,478 2,155 3,929 1.927 1,817 18l~t, 36,207 18,242 17,5~0 13,557 37.0g~ 95 f/~ 5,803 1,gO2 1,8~ 2,145 1,759 2Q2 ~ 5,452 6,309 3,768 7,888 5,702 4~3 ~ 2,806 2,018 2,145 2,Q23 2,884 110 ~ 271 903 2,164 2,001 1,455 1997 g~-g7 17.gsgll 43~6 23.413 ~ 34.841 17~1~ 2.405 ~ 16.586 13~ 3.262~' ~ 4.067 -1 ~ 10,~ ~ 8,~ ~ 1,1~ -24~ 3.511 ~ ~.~ -2~ 24.~ ~ ~.971 ~ 2.~ 11~ 3.317 ~ ~ 1 ~ -7~ 3.1~ ~ 14~ -1~ ~ 1~ ~ 1~ ~ 1~ 4.314 ~ 1 .~ -~ 14.813 ~ 2.~7 3~ 21.710 41~ 1 .~1 4~ 5.412 ~ -1~ VVeat De~ Moinee~ 2.155 4.812 2.~ 3.453 4.370~ 5.~00 28~ ~.4~ ~.~ ~.~ ~.371 74.~ 27,812 ~.1~ ~,~ ~,~ ~,1~ ~,012' ~j ~,514, ~7,~ ~,~ 5~1;~ ~,~ ~,~ ~e: ~ ~ ~ ~ ~ ~ ~ a ~m vll~ In 1~ ~ m ~e ~ ~ ~7 I~ ~/~y ~. ~e~al~Ta=~a~aa,~ E~t Grand ~nue. ~ ~n~, ~ ~9. ~ a~ured of the latest ell ~ to ~ic T~I,' ~ ~m~ ~ ~m~ ~l~t, 2~ ~ ~ ~ ~ ~ ~ ~ ~;;;;~.~.~. P;ffl<~ 2 Iowa Economic: Tren(l~ CITY OF I0 I, VA CITY February 3, 1998 PRESS RELEASE Contact Person: Phone No.: Dave Elias, Landfill Superintendent 356-5170 Re: Reduction in landfill fee for yard waste Due to the effort by the Iowa City Landfill to help reduce illegal dumping of yard waste, and by keeping the cost of processing yard waste down, the landfill has reduced the fee for yard waste delivered to the Iowa City Landfill to $30 per ton. This is a savings of $18.50 per ton compared to the regular landfill fee of $48.50 per ton. There will be a minimum charge of $4 for amounts under 270 pounds. Clean wood waste is also accepted at the same $30 per ton rate.. Clean wood waste consists of lumber that is not treated in any way. Contaminated lumber includes pressure treated wood, or painted wood. All yard waste and clean wood wastes are shredded and composted for use by the landfill. ~2-2bn.doc 410 EAST WASHINGTON STREET · IOWA CITY. IOWA S2240-1126 · (319) ~'~6-$000 · FAX (319) 356-5009 82/H7./98 88:33:45 319-354-4~ -) 31~ IOWI Cl1~' CLERK Page Jdmsm Ceut~ Joe Bolkcom, Chairperson Charles D~ Duffy Jonathan Jordahl Styhen P. Lacina ~ Sally Slutsman BOARD OF SUPERVISORS February 3, 1998 INFORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Review of the formal minutes of January 29th 3. Business from Reverend Bob Welsh re: update. discussion Cluster\Social Welfare Board 4. Business from the Planning and Zoning Administrator a) Discussion re: annual report for 1997. b) Other 5. Business from the Board of Supervisors a) Discussion re: Board. b) Discussion re: c) Reports d) Other appointment to the Iowa City Assessor's Examining budgets 6. Discussion from the public 7. Recess 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 BZ/B4/9B 8B:38:~- 319--354-4213 IOWA Joe Bolkc, om, Chairperson Charles D. Duffy Jonalhan Jordahl' Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS February 5, 1998 FORMAL MEETING 1. Call to order 9:00 a.m. Agenda : - 2. Action re: claims 3. Action re: formal minutes of January 29th 4. Action re: !royroll nutho .rizalions. Business from Joan Vanden Berg, Youth and Family Development Coordinator for the Iowa City Community Schools District re: a letter of support from the Johnson County Board of Supervisors for a School-Based Youth Services Grant. (The grant will bc to the Iowa Department of Education for $200,000.00. This four year program will support and expand Family Resource Center programs at 6 elementary schools and both junior highs. The program is similar to the.Community Juvenile Crime Prevention grant m that it is a collaboration with numerous human service agencies.) discussion/action 6. Business from the County Auditor a) Action re: permits b) Action re: reports c) Other 913 SOLfTH DUBUQUE ST. ' P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356--6000 FAX: (319) 356-6086 82/84/~ 88:38:51 319-354-4213 -~ 31~.~:~L~H89 l[J~ C!W CLERK Page 882 Agenda 2-5-98 7. Business from the County Attorney a) Report re: ' .other items '" Business from the Board of Supervisors a) b) Page 2 Discussion/action re: Iowa Department of Natural Resources Grant Agreement with Johnson County in the amount of $21,500.00. (This grant is for Well water testing, Abandoned well plugging or Well rehabilitation.) Motion to hold a formal meeting on February 9th at 9:00 a.m. re: final review of proposed. FY '99 budget before publication for the public hearing to be held on Thursday, February 26, 1998 at 5:30 p.m. 9. Adjourn to informal meeting a) Inquiries and reports from the public b) Reports and inquiries from the members of the Board of Supervisors c) Report from the County Attomey' d) Other 10. Adjournment 82/86/98 88:24:88 319-354-4213 -> 3193565BB9 I0~ CITY ~I.!~i/!{ Page 881 Joe Boikcom, Chairperson Charles D. Duffy Jonathan Jordahl Steph~ P. Lacina Sally Sluls~nan BOARD OF SUPERVISORS February 9, 1998 FORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Discussion/action re: proposed FY '99 budget 3. Adjournment 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 CITY OF IOWA CITY CITY OF I0 WA CITY FY98 COMPARISON OF BUDGET TO ACTUAL REVENUES, EXPENDITURES AND CASH POSITION FOR OPERATING FUNDS FOR THE SIX MONTHS ENDING DECEMBER 31, 1997 SECOND QUARTER REPORT ENDING DECEMBER 31, 1997 ANALYSIS OF REVENUES AND EXPENSES COMPARED TO BUDGET The General Fund revenues have been summarized into nine (9) major revenue categories. The analysis of each category follows. General Fund Year to Date Budclet Analysis: Property Taxes - Includes the General Fund (8.10), Transit (.95) and Library (.27) levies. The majority of property tax revenue is received twice a year, approximately 50% in October and 50% in April. This coincides with the due date of property tax bills from property owners. $7,648,386 or 51% of the FY98 budget of $14,858,610 was received as of 12-31-97 compared to $7,454,887 or 51% of the FY97 total actual at 12-31-96. I expect to receive at least the budgeted amount by year end. ProDertv Tax Transfer -Emplovee Benefits - This property tax revenue source is receipted in the Employee Benefits Fund and then transferred to pay for benefits of employees (employer share of FICA, IPERS & Police and Fire Pension contributions; health premiums, etc.) in the general fund. Transfers totaling $1,316,481 or 37% of the FY98 budget of $3,578,766 were transferred in as of 12-31-97 compared to $1,753,143 or 51% of the FY97 total actual at 12-31-96. I expect to receive at least the budgeted amount by fiscal year end. Road Use Taxes - This is'a gas tax that is received by the State of Iowa, paid to the City on a per capita basis, receipted into the City Road Use Tax Fund and then transferred to the General Fund to pay the actual cost of the Traffic Engineer and Streets Division less other revenues received by these departments. Transfers totaling $1,301,270 were 44% of the FY98 budget of $2,943,049 compared to $1,228,061 or 46% of the FY97 total actual at 12-31-96. At this point I expect to receive the budgeted amounts by fiscal year end. State Fundin.cl - This revenue source, which comes from the State of Iowa, consists of state aid, personal property replacement tax (flat $ amount), bank franchise tax, and machinery & equipment property tax credit. The state remits the state aid and personal property replacements in December and March of each year. They remit the machinery & equipment credit in September and March, coinciding with the due date for property taxes from taxpayers. Bank franchise is remitted from the state on a quarterly basis. Prior to FY92 the state distributed 45% of the bank franchise fees back to the cities and counties where the fee originated. The amount distributed back to cities and counties in FY97 dropped to just under 25%. The state's general fund retains all growth from bank franchise fees. Total bank franchise fees statewide have grown by more than nine million dollars in six years, from $26.4 million in FY92 to $35.6 million in FY97. However, cities and counties have been restricted to receive only $8.8 million of those fees each year. When bank franchise fee revenues increase for our city then there must be a corresponding decrease to some other city due to the fact that the state has restricted (capped) the amount that can be distributed back to the cities and counties. We therefore budget this revenue very conservatively. Bank franchise fees totaling Page 4 of 27 $57,616 are 55% of the FY98 budget of $105,000. I expect to receive up to the budgeted amount by fiscal year end. Char.qeback of Services - This revenue source consists of administrative charges to the Enterprise Funds (Ex.: Water, Parking, Sewer, etc.) for services provided in the Finance and Public Works Administration Departments, City Attorney chargeback, use of the Document Services Division, use of Central Services and Cable TV transfer to Library. The Administrative expense charges to the Enterprise Funds and the Cable TV chargeback are calculated during the budget process and then transferred to the General Fund proportionally each month. The City Attorney, Document Services and Central Services chargeback is based on actual use. $493,414 or 47% of the FY98 budget of $1,049,255 was received as of 12-31-97. I expect to receive up to the budget amount by fiscal year end. Fines, Permits, and Fees - This category includes quite a variety of different revenue sources. The largest are Recreation fees, building and housing permits and inspections, $5 parking fines, and magistrate court fines. Overall, fines, permits and fees total $1,158,534 or 51% of the FY98 budget of $2,255,594. I expect to receive up to the budgeted amount by fiscal year end. Recreation Fees totaling $225,880 are 30% of the FY98 budget of $748,044 and $16,677 less than the same time last year. I expect to reach budget by fiscal year end. Building Permits and Inspection fees totaling $267,367 are 75% of the FY98 budget of $358,100 and are $45,395 more than what was collected for the same time period last year. $5 Parking Fines totaling $227,017 are 53% of the FY98 budget of $425,000 and $24,067 more than the same time period last year. Housing Permits and Inspection fees totaling $78,252 are 56% of the FY98 budget of $138,750 and $3,130 more than the same time period last year. Magistrate's Court revenues totaling $100,502 are 66% of the FY98 budget of $152,000 and $10,188 more than the same time period last year. All other fines, permits and fees totaling $259,515 are 60% of the FY98 budget of $433,700 and $22,209 more than the same time last year. Contractual Services - Overall, contractual services totaling $981,054 are 87% of the FY98 budget of $1,130,985. I expect to receive at least the budgeted amount by fiscal year end. The University Fire Contract payment is received in the first quarter of each year based on actual expenses of the Fire Department for the previous fiscal year. Actual receipts totalled $797,795 compared to $753,621 last year. Johnson County contract revenues are to pay for the use of the Library and Senior Center by residents who live outside the City limits of Iowa City but within Johnson County. I expect to receive at least the budgeted amount of $333,190 by fiscal year end. Page 5 of 27 Hotel/Motel Tax - Revenues totaling $268,260 are 59% of the FY98 budget of $456,000 and 814,345 more than last year at this time. This is attributed to the late filing of the tax by several hotels. The 7% tax rate went into effect on January 1, 1993. Actual receipts are allocated as follows: Police Patrol (50%), Convention Bureau (25%), Mercer Park Aquatics (15%) and Parkland Fund (10%), starting 1-1-93 Acquisition (7%), and Development (3%). All Other Income - Other income totaling 81,327,249 is 52% of the FY98 budget of 82,531,750. Overall, general fund revenues totaling 815,059,173 are 50% of the FY98 budget of 829,924,328 compared to 814,501,007 at the same time last year. I expect to receive at least the budgeted amount of revenues by fiscal year end. Ex13enditures: Overall, actual expenditures totaling 814,449,115 are 45% of the FY98 budget of 831,747,274. This compares to 814,143,958 or 47% of the FY97 actual as of 12-31-96. Below is a summary of the actual compared to budget expenditures by category: FY98 FY98 FY97 FY97 Description FY98 Actual Act. % Actual Act. % of (in 81,000s) Budnet @ 12-31- of Bud(~et @ 12-31- FY97 Actual 9_Z 96 Personal Services 818,838 89,231 49% 88,846 49% Commodities 1,066 504 47% 412 39% Charges for Services 5,945 2,917 49% 2,529 45% Capital Outlay 2,085 738 35% 577 31% Transfers Out 3,564 1,033 29% 1,748 63% Other 95 26 27% 32 29% Contingency 154 0 0% 0 0% TOTAL 831,747 814,449 46% 814,144 47% Contingency was originally budgeted at 8300,000. The balance at 12-31-97 is 8153,750. The following item was amended for by using contingency: · Fire: (83,382) - Fire Station #3 HVAC Replacement. · Engineering: (87,500) - New plotter printer and associated supplies. · City Clerk: (850,368) - Additional for imaging system. · Information Services: (860,000) - Additional general fund support for internal service fund due to FY98 carryover budget amendments from FY97. · Police Citizen's Review Board: (825,000) - Budget expenses for new board. Page 6 of 27 CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY AND EXPENSES BY DIVISION FOR THE SIX MONTHS ENDING DECEMBER 3t, t997 10000 GENERAL FUND RECEIPT TYPE BEGINNING CASH BALANCE JULY 1 FY98 FY 98 %REC'DI AMENDED FY 98 BUDGET SPENT TO FY 97 BUDGET ACTUALS BALANCE BUDGET ACTUALS 9,134,546 9,134,546 8,537,716 1) PROPERTY TAX t4,858,6t0 7,548,386 7,2t0,224 51.5% 7,454,887 2) TRANSFER: EMPL BENEFITS LEVY 3,578,766 1,3t 6,481 2,262,285 36.8% 1,753,t 43 3) ROAD USE TAX 2,943,049 1,301,270 t,641,779 44.2% 1,228,061 4) STATE FUNDING: STATE AID (formerly Municipal Assistance and Liquor Profits) PERSONAL PROPERTY REPLACEMENT MACHINERY & EQUIP CREDIT BANK FRANCHISE TAX FY97 % REC'D/ TO FY97 TOTAL TOTAL STATE FUNDING 5) CHARGEBACK OF SERVICES ADMIN EXPENSE CHARGEBACK CITY ATTORNEY CHARGEBACK DOCUMENT/CENTRAL SERVICES 51.4% 50.7% 45.7% TOTALCHARGEBACKS 633,000 315,t90 317,810 49.8% 315,666 50.0% 320,000 160,559 159,442 50.2% t60,417 50.2% 62,319 31,160 31,t59 50.0% 0 105,000 57,6t6 47,384 54.9% 70,573 44.0% 1,120,3t 9 554,524 555,795 50.4% 546,656 49.2°/. 6) FINES PERMITS & FEES RECREATION FEES BUILDING PERMITS & INSPECTIONS PARKING FINES- $5 HOUSING PERMITS & INSPECTIONS MAGISTRATES COURT LIBRARY FINES FOOD & LIQUOR LICEN & PERMITS ANIMAL CONTROL SERVICES POLICE SERVICES CEMETERY FEES & CHARGES BUILDING & DEVELOPMENT FEES LICENSES & PERMITS 965,255 482,600 482,655 50.0% 577,582 50.0% 60,000 2,789 57,211 4.6% t7,461 100.0% 24,000 8,025 15,975 33.4% 3,477 t4.3% TOTAL FINES PERMITS & FEES 1,049,255 493,414 555,84t 47.0% 598,520 47.9% 7) CONTRACTUALSERVICES UNIVERSITYFIRE CONTRACT JOHNSON COUNTYCONTRACT 748,044 225,880 522,164 30.2% 242,557 38.3% 358,100 267,367 90,733 74.7% 221,972 51.7% 425,000 227,017 197,983 53.4% 202,950 44.2"/. 138,750 78,252 60,498 56.4% 75,122 50.0% 152,000 100,502 51,498 66.1% 90,314 53.t% t20,500 64,541 55,959 53.6% 60,683 47.0% 76,300 46,740 29,560 61.3% 29,711 35.6% 87,800 52,796 35,004 60.1% 48,882 47.7% 46,500 28,142 18,358 60.5"/. 45,594 62.3% 39,000 25,967 13,033 66.6"/0 16,630 45.2% 44,000 18,668 25,332 42.4% 20,916 46.4% t9,600 22,661 -3,06t 115.6% t4,890 45.0% TOTAL CONTRACTUAL SERVICES 8) HOTEL/MOTEL TAX 2,255,594 1 ,t 58,534 1,097,060 51.4% 1,070,22t 45.6% 797,795 797,795 0 t00.0% 753,621 100.0% 333,190 183,259 149,931 55.0% 174,076 50.8% 1,130,985 981,054 149,931 86.7% 927,697 84.6% 456,000 268,260 187,740 58.8% 253,915 54.5% Page 7 of 27 CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY AND EXPENSES BY DIVISION FOR THE SIX MONTHS ENDING DECEMBER 3t, t997 10000 GENERAL FUND RECEIPT TYPE 9) ALL OTHER INCOME INTEREST INCOME MISCELLANEOUS REVENUE MONIES & CREDITS MILITARY CREDIT COMMISSIONS AND CONCESSIONS LIBRARY RESERVE FUNDING LIBRARY-OPEN ACCESS LIBRARY-ALL OTHER INCOME LOAN REPAYMENT-TiF TRANSFER IN-CABLE TRANSFER IN-HEALTH INSURANCE RES PARKING FINES TRANSFER TO GF GRANT-POLICE-FEDERAL CRIME BILL GRANTS-OTHER DEPTS FY97 % FY98 REC'DI FY 98 %REC'DI TO AMENDED FY 98 BUDGET SPENT TO FY 97 FY97 BUDGET ACTUALS BALANCE BUDGET ACTUALS TOTAL 450,000 286,575 163,425 63.7% 247,871 51.2% 449,830 47,807 402,023 t0.6% 36,747 92.2% 28,000 14,618 13,382 52.2% 14,562 50.2% 1t,500 11,398 t02 99.1% 11,505 100.0% 4,000 4,807 -807 t 20.2% 2,355 37.9% 0 58,246 -68,246 35,895 50.0% 57,000 24,530 32,470 0.0% 4t,722 5t.8% 70,300 81,29t -t0,991 tt5.6°/,, 53,995 54.8% 62,000 26,296 33,704 0.00/0 0 41,778 14,044 27,734 33.6°/0 32,883 63.5°/0 200,000 66,667 t33,333 33.30/0 0 g29,342 489,342 440,000 52.7°/0 0 228,000 t40,926 87,074 61.8% t 18,783 49.3°/0 0 58,702 -56,702 ' 0.0% 71,589 61.9% TOTALALL OTHERINCOME 2,531,750 1,327,249 1,204,501 52.4% 667,908 54.1% GRAND TOTAL REVENUES 29,924,328 15,059,173 14,865,155 50.3% 14,501,007 5t.5% CITY COUNCIL CITY CLERK CITY ATTORNEY SPECIAL CENSUS POLICE CITIZEN REVIEW BOARD CITY MANAGER HUMAN RELATIONS ADA TASK FORCE FINANCE DEPT. ADMINISTRATION ACCOUNTING & REPORTING CENTRAL PROCUREMENT TREASURY DOCUMENT SERVICES INFORMATION SERVICES RISK MANAGEMENT GOVERNMENT BUILDINGS HUMAN RIGHTS ACTIVITIES NON~3PERATIONAL ADMIN. PLANNING & COMM. DEVELOP. PCD DEPT. ADMINISTRATION URBAN PLANNING NEIGBORHOOD SERVICES COMM. DEV.-NON GRANT ACTIVITIES NON-GRANT COMM. DEVELOPMENT ECONOMIC DEVELOPMENT COMPREHENSIVE PLAN UPDATE PCD MISC. GRANTS & SURVEYS ENGINEERING PUBLIC WORKS CBD MAINTENANCE ENERGY CONSERVATION POLICE DEPARTMENT ADMIN. POLICE PATROL CRIMINAL INVESTIGATION RECORDS AND IDENTIFICATIO COMMUNITY SERVICES BUREAU EMERGENCY COMMUNICATIONS -95,370 -44,200 -6t ,170 46.4 -32,040 -379,994 -192,331 -t 87,663 50.6 -12t ,250 -388,617 -160,823 -227,704 41.4 -179,350 -112,780 -25,000 -7,132 -t7,868 28.5 -350,856 -200,052 -t 50,804 57 -155,020 -289,763 -142,415 -147,348 49.2 -137,732 -860 -1t6 -744 13.4 -216 -281,042 -18t ,672 -99,370 64.6 -t t8,745 -462,957 -277,455 -185,502 59.9 -180,287 -207,9!7 -t10,0t9 -97,898 52.9 -102,392 -690,289 -362,303 -327,986 52.5 -320,926 -220,854 -108,248 -112,606 49 -94,947 -208,403 -208,403 -230,540 -460,410 -632,760 72,350 115.7 -471,2t 8 -318,820 -131,526 -187,294 41.3 -127,264 -129,109 -59,706 -69,403 46.2 -43,291 -3,133,523 -1,173,436 -1,960,087 37.5 -1,580,773 0 0 -179,919 -111,663 -68,256 62.1 -86,189 -256,592 -128,069 -128,523 49.9 -107,923 -122,399 -43,723 -78,676 35.7 -49,557 -214,7t4 -27,955 -t86,759 t3 -29,159 -129,584 -62,454 -67,130 48.2 -59,208 -33,323 -2,300 -31,023 6.9 -8,225 -1 -4,566 4,565 -8,880 -775,112 -254,158 -520,954 32.8 -225,049 -156,920 -78,248 -78,672 49.9 -69,788 -311,523 -138,996 -172,527 44.6 -t 04,542 -36,900 -8,962 -27,938 24.3 -12,376 -280,897 -143,470 -137,427 51.1 -146,371 -3,527,860 -1,610,416 -t ,917,444 45.7 -1,464,994 -503,803 -218,278 -285,525 43.3 -192,300 -397,082 -t42,307 -254,775 35.8 -126,046 -210,904 -96,4t 3 -114,491 45.7 -94,307 -676,905 -331,366 -345,539 49 -278,312 Page 8 of 27 CITY OF IOWA CITY GENERAL FUND REVENUES BY MAJOR CATEGORY AND EXPENSES BY DIVISION FOR THE SIX MONTHS ENDING DECEMBER 31, 1997 10000 GENERAL FUND RECEIPT TYPE JO CTY TASK FORCE GRANT DOMESTIC VIOLENCE GRANT FEDERAL CRIME GRANT POLICE/DRUG ELIMINATION GRANT FIRE PROTECTION ANIMAL CONTROL HIS DEPARTMENT ADMINISTRA BUILDING INSPECTION HOUSING INSPECTIONS DEVELOPMENT REGULATIONS PUBLIC SAFETY WELLNESS PROGRAM TRAFFIC ENGINEERING STREETS MAINTENANCE FORESTRY OPERATIONS CEMETERY RECREATION PARKS LIBRARY PARKS & RECREATION SENIOR CENTER LIBRARY EQUIP. REPL. RESERVE PARK LAND ACQUISITION RESERVE COMPUTER REPLACEMENT PARK LAND DEVELOPMENT RESERVE FY98 FY 98 %REC'DI AMENDED FY 98 BUDGET SPENT TO BUDGET ACTUALS BALANCE BUDGET -58,575 -32,513 -26,062 55.5 -22,t 64 22,1 64 -287,968 -141,360 -146,608 49.t 0 0 -3,580,961 -1,673,421 -1,907,540 46.7 -286,224 -126,696 -159,526 44.3 -229,657 -97,307 -132,350 42.4 -358,258 -t75,277 -182,98t 48.9 -228,6t0 -115,159 -t13,45t 50.4 -43,02t -20,934 -22,087 48.7 -761,272 -423,529 -337,743 -2,098,006 -904,901 -1,193,105 -262,463 -142,096 -t20,365 -218,662 -106,440 -t t 2,222 -2,105,960 -1,042,089 -1,063,871 -t,152,560 -399,622 -752,938 -3,222,465 -1,589,648 -1,632,817 -168,059 -81,684 -86,375 -617,237 -248,932 -368,305 -21,330 -3,306 -t 8,024 -442,963 -4,757 -438,206 -94,249 -9,306 -84,943 -50,552 -434 -50,tl 8 55.6 43.1 54.t 48.7 49.5 34.7 49.3 48.6 40.3 15.5 1.1 9.9 0.9 FY 97 ACTUALS -32,131 -112,071 0 -1,678,949 -134,434 -90,559 -165,890 -100,727 -4,427 -3 -396,371 -621,538 -166,080 -11t,876 -933,915 -513,021 -1,463,610 -79,195 -235,937 -t20 -21,002 -5,487 -4,6t6 FY97 % REC'D/ TO FY97 TOTAL TOTAL EXPENDITURE NET RECEIPTS OR EXPENDITURES ENDING BALANCE JUNE 30 -31,747,274 -14,449,1t5 -t ,822,946 610,058 7,311,600 9,744,604 -t7,298,t 59 45.5% -t4,143,958 357,050 8,894,766 Page 9 of 27 Enterprise Funds: Parking Fund Wastewater Treatment Fund Water Operations Fund Refuse Collection Fund Landfill Operations Fund Airport Operations Fund Mass Transit Fund Page 10 of 27 ENTERPRISE FUNDS NOTES DECEMBER 31, 1997 Below is a summary by fund of the FY98 budget and actual beginning cash balance, revenues, expenses (as amended) and ending cash balance with a brief explanation of major line items over or under budget. Parkin¢~ Fund- FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Bud,qet ~ 12-31-97 Bud.qet ~.. 12-31-96 Beginning Cash Balance $1,952 $1,952 $1,359 Revenue $3,144 $1,999 64% $1,631 Expenses -3,858 -1,955 51% -1,361 ENDING CASH BALANCE $1,238 $1,996 $1,629 12-31-96 Actual % to Total FY97 Actual 55% 43% Overall, the December 31, 1997, cash balance of $1,996,231 is good. Revenues totaling $1,999,411 are 64% of the FY98 budget of $3,143,900 and $360,000 more than last year at this time. Below is a schedule comparing revenue by type for the six months ending December 31, 1997 and 1996. DESCRIPTION (in $1,000s) $3 FINES INTEREST ON/OFF STREET METERS PARKING LOT PERMITS RAMP PERMITS CAPITOL ST RAMP DUBUQUE ST RAMP CHAUNCEY SWAN RAMP- METERED OTHER REVENUE Total Parking Revenues FY98 FY98 FY98 6 mos. actual Actual Budnet ~ 12-31-97 % of Bud.clet $440,000 $247,887 56% '250,000 247,951 99% 593,000 423,001 71% 107,500 44,601 42% 217,000 182,161 84% 985,000 531,445 54% 390,000 208,419 53 % 67,000 38,978 58% FY97 6 mos. actual ~ 12-31-96 $235 460 58 131 312216 67 768 122 150 499 971 242 291 40 758 94,400 74,967 79% 52,658 $3,143,900 $1,999,410 64% $1,631,403 FY97 12 mos. actual ~. 6-30-97 $489 342 153,357 653,638 121,969 243,673 995417 451,231 75 536 108,459 $3,292,622 Parking Fines totaling $247,887 are 56% of the FY98 budget of $440,000 and $12,427 more than last year at this time. Interest income totaling $247,951 is 99% of the FY98 budget of $250,000. FY97 was low because of not including all the reserves in pooled investments. On/Off Street Meter revenue totaling $423,001 is 71% of the FY98 budget of $593,000 and $110,784 more than the same time last year ($312,216). Parking Lot Permit revenue totaling $44,601 is 42% of the FY98 budget of $107,500 and $23,167 less than the same time last year ($67,768). This is due to changing the Municipal Lot from permit to metered parking. Ramp permit revenue totaling $182,161 is 84% of the FY98 budget of $217,000 and $60,011 more than the same time last year ($122,150). Page 11 of 27 Capitol St. ramp revenue totaling $531,445 is 54% of the FY98 budget of $985,000 and approximately $76,000 more than the same time period last year ($455,028). Dubuque St. ramp revenue totaling $208,419 is 53% of the FY98 budget of $390,000 and approximately $34,000 less than the same time last year ($242,291). Expenses totaling $1,955,432 are 51% of the FY98 budget of $3,858,279. Transfers totaling $1,061,909 are 50% of the FY98 budget of $2,113,645. Transfers include $462,151 to the Parking Fund Debt Service Reserve, $39,588 to Transit, $489,342 to General Fund for FY97 parking tickets and $70,833 to Parking Reserve. Wastewater Treatment 12-31-96 Fund- Actual % FY98 FY98 FY97 to Total Description FY98 Actual % of Actual FY97 ('in $1,000s) Bud.qet ~. 12-31-97 Bud.qet ~ 12-31-96 Actual Beginning Cash Balance $ 6,768 $6,768 $4,995 Revenue 11,112 5,246 47% 5,267 52% Expenses -11,168 -4,326 39% -3,719 39% ENDING CASH BALANCE $__~6,712 $7,688 $6,543 Overall, the December 31, 1997, cash balance of $7,687,968 is good. Revenues totaling $5,246,315 are 47% of the FY98 budget of $11,112,000. Wastewater Fees totaling $4,822,304 are 46% of the FY98 budget of $10,447,000 and $160,000 more than last year at this time due to the March 1, 1997 rate increases. Interest income totaling $374,789 is 61% of the FY98 budget of $615,000 and approximately $70,000 more than last year at this time. Total expenses of $4,326,445 are 39% of the FY98 budget of $11,167,794. Operating expenses totaling $1,398,673 are 39% of the FY98 budget of $3,626,684. Debt Service funding totaling $2,927,769 is 42% of the FY98 budget of $6,897,110. Water Operatin.q Fund- FY98 FY98 FY97 Description FY98 Actual % of Actual ('in $1,000s) Budget ~.. 12-31-97 Budget ~ 12-31-96 Beginning Cash Balance $5,121 $5,121 $3,231 Revenue 7,793 4,049 52% 3,393 Expenses ;6,074 -1,937 32% -1,838 ENDING CASH BALANCE $6,840 $7,233 $4,786 12-31~96 Actual % to Total FY97 Actual 55% 32% Overall, the December 31, 1997 cash balance of $7,232,645 is good. Revenues totaling $4,049,153 are 52% of the FY98 budget of $7,793,000. Water fees totaling $4,704,343 are 63% of the FY98 budget of $7,457,000 and $1,448,388 more than last year at this time due to the March 1, 1997 rate increase. Page 12 of 27 Interest income totaling $292,781 is 113% of the FY98 budget of $259,000. The budget will be amended to refict the higher income. Total expenses of $1,937,506 are 32% of the FY98 budget of $6,074,290. Operating expenses totaling $1,622,710 are 37% of the FY98 budget of $4,396,933. Debt Service and other transfers totaling $314,794 are 19% of the FY98 budget $1,677,357. Refuse Collection Fund - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Bud,qet ~. 12-31-97 Bud,qet ~ 12-31-96 Beginning Cash Balance $ 469 $469 $364 Revenue 1,909 967 51% 953 Expenses - 1,910 -877 46% -933 ENDING CASH BALANCE $ 468 $559 $384 12-31-96 Actual % to Total FY97 Actual 49% 49% Revenues totaling $966,689 are 51% of the FY98 budget of $1,909,000. Refuse and curbside recycling fees totaling $883,406 are 50% of the FY98 budget of $1,771,000 and approximately $6,427 more than last year at this time. Yardwaste bag sales totaling $56,502 are 63% of the FY98 budget of $90,000 and $7,000 more than the same time period as last year. Refuse stickers total $11,942. Expenses totaling $877,006 are 46% of the FY98 budget of $1,909,786. Landfill Operations Fund - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Bud.qet (~. 12-31-97 Bud,qet (~. 12-31-96 Beginning Cash Balance $1,567 $1,567 $1,433 Revenue 3,870 2,618 68% 1,791 Expenses -3,667 -1,597 44% -1,639 ENDING CASH BALANCE $1,770 $2,588 $1,585 Overall, the December 31, 1997 cash balance of $2,588,207 is good. 12-31-96 Actual % to Total FY97 Actual 53% 48% FY98 revenues totaling $2,617,935 are 68% of the FY98 budget of $3,870,000 and approximately $827,000 more than the same time last year. The increase is mainly due to additional tipping fee revenue from the hail damage last summer. Landfill tipping fees totaling $2,403,834 are 66% of the FY98 budget of $3,670,000. Interest revenues totaling $211,425 are 106% of the FY98 budget of $200,000. Expenses totaling $1,596,640 are 44% the FY98 budget of $3,667,099. Page 13 of 27 Airport Operation - FY98 FY98 FY97 Description FY98 Actual % of Actual ('in $1,000s) Budget ~.. 12-31-97 Bud,qet ~ 12-31-96 Beginning Cash Balance $34 $34 $14 Revenue 253 97 39% 153 Expenses -268 - 97 36% -113 ENDING CASH BALANCE $19 $ 34 $ 5~4 12-31-96 Actual % to Total FY97 Actual 59% 44% Revenues totaling $97,222 are 39% of the FY98 budget of $252,452. Hangar rental totaling $62,231 is 44% of the FY98 budget of $143,000. General Fund subsidy totaling $31,417 is 31% of the FY98 budget of $103,000. Total expenses of $97,511 are 36% of the FY98 budget of $267,724. Operating expenses totaling $87,099 are 41% of the FY98 budget of $213,325. Transfers out for Capital Projects and Loan Repayment totaling $10,410 are 19% of the FY98 budget of $54,399. Mass Transit Fund - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Budget ~. 12-31-97 Budget ~. 12-31-96 Beginning Cash Balance $ 403 $ 403 $ 281 Revenue 3,331 1,228 37% 1,544 Expenses -3,409 -1,445 42% -1,458 ENDING CASH BALANCE $ 325 $18~6 $ 36._~7 12-31-96 Actual % to Total FY97 Actual 46% 41% Revenues totaling $1,227,969 are 37% of the FY98 budget of $3,331,450. Transit fees totaling $299,995 are 44% of the FY98 budget of $679,550 and $56,000 less than last year at this time. $48,838 of the $255,600 budget for federal UMTA monies has been received. State grant revenue totaling $147,337 is 59% of the FY98 budget of $250,000 and $2,000 less than the same time last year. The General and Parking Fund subsidies totaling $692,833 are 34% of the FY98 budget of $2,030,558. Expenses totaling $1,444,352 are 42% of the FY98 budget of $3,408,938. Page 14 of 27 Other Funds: Debt Service Broadband Telecommunications Johnson County Council of Governments General Fleet Maintenance Equipment Replacement Central Services Road Use Tax Employee Benefits Page 19 of 27 Debt Service Fund - OTHER FUND NOTES DECEMBER 31, 1997 FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Bud,qet ~. 12-31-97 Bud.qet ~. 12-31-96 Beginning Cash Balance $ 649 $ 649 $ 641 Revenue 5,086 1,743 34% 1,550 Expenses -5,228 -761 15% -789 ENDING CASH BALANCE $ 507 $1,631 $1,402 12-31-96 Actual % to Total FY97 Actual 35% 18% Revenues totaling $1,742,534 are 34% of the FY98 budget of $5,086,002. Property taxes (budget of $2,600,247) account for 51% of budgeted revenues. $1,333,186 or 51% of the property tax budget has been received as of 12-31-97. This corresponds to when property taxes are due, October and March of each year. Transfers-in from other funds ($2,469,986) account for the balance of budgeted revenues. The transfers are mostly from Enterprise Funds to pay for their share of General Obligation Debt. Actual transfers occur only when principal and/or interest is actually paid, usually in November/December (interest) and May/June (principal and interest). Only $369,621 or 15% of the transfer in budget from Enterprise Funds has been received as of 12-31-97. The majority of the expenditure budget of $5,228,140 will be spent on principal/interest in May and June, 1998. Broadband Telecommunications Fund - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1.000s) Budget (~. 12-31-97 Bud,qet ~.. 12-31-96 Beginning Cash Balance $258 $258 $229 Revenue 588 439 75% 234 Expenses -568 -194 34% -246 ENDING CASH BALANCE $278 $503 $217 12-31-96 Actual % to Total FY97 Actual 41% 44% This operating fund now includes BTC operations, the $.50 local access fee and Public Access TV funding. Revenues totaling $439,228 are 75% of the FY98 budget of $587,433. The major budgeted revenue sources are from the cable franchise fee, $.50 local access fee and Public Access TV (PATV) funding. The franchise fee is remitted quarterly. $186,845 or 59% of the franchise fee budget of $315,000 has been received through 12-31-97 and is $28,000 more than the same time last year. $69,874 or 71% of the $.50 local access fee was received and $161,366 of Public Access TV pass through funds. Expenses totaling $194,619 are 34% of the FY98 budget of $567,881. BTC operating expenses totaling $160,194 are 48% of the FY98 budget of $334,238..50 local access expenses totaling $33,405 were used to fund Library and Senior Center costs. Public Access will be paying a total of $161,366 to PATV in January of 1998. This money is support for public programming from the cable company per the franchise agreement and is receipted into the City for disbursement to PATV once a year. Page 20 of 27 Johnson County Council of Governments - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Budget ~. 12-31-97 Bud,qet ~. 12-31-96 Beginning Cash Balance $ 2 $ 2 $ 8 Revenue 420 179 43% 173 Expenses -422 -194 46% -150 ENDING CASH BALANCE $ .2 -13 $ 31 Revenues totaling $178,708 are 43% of the FY98 budget of $420,397. 12-31-96 Actual % to Total FY97 Actual 5O% 43% Funding from other local governments total $51,037 or 65% of the budget of $78,413. 43% or $37,161 of state/federal funding budget of $86,243 has been received to date. The subsidy from General Fund (budget of $93,646), Solid Waste Surcharge (budget of $62,595) and Road Use Tax (budget of $99,000) are prorated over the twelve months. Actual transfers in of $87,939 are 34% of the budget at this time. Expenses totaling $194,167 are 46% of the FY98 budget of $422,254. General Fleet Maintenance - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Bud,qet ~ 12-31-97 Bud.qet ~. 12-31-96 Beginning Cash Balance '26 26 ($73) Revenue 1,223 614 50% 771 Expenses -1,225 -569 47% -632 ENDING CASH BALANCE $ 24 $ 71 $ 66 12-31-96 Actual % to Total FY97 Actual 56% 5O% This fund accounts for the maintenance on all City vehicles except the Transit Division. Revenues are generated from chargebacks to all City departments and divisions based on vehicle usage and in some 12-31-96 Actual % to Total FY97 Actual 46% 9% cases actual repair costs. Expenditures are in line with the budget. Ecluipment Rel~lacement Fund - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Bud.qet ~ 12-31-97 Budget ~ 12-31-96 Beginning Cash Balance $2,641 $2,641 $2,354 Revenue 1,101 516 47% 510 Expenses -1,299 -265 20% -115 ENDING CASH BALANCE 92,443 $2,892 $2,749 This fund accounts for the majority of all City purchases for vehicles. Revenues are generated from chargebacks to all City departments and divisions based on estimated cost to replace the vehicles. Revenues totaling $515,640 are 47% of the FY98 budget of $1,101,055. Chargebacks to all departments totaling $430,382 are 44% of the FY98 budget of $987,553. Page 21 of 27 Expenses totaling $265,304 are 8% of the FY98 budget of $1,229,488. Only 19% of the FY98 capital outlay budget of $1,252,356 has been spent to date. Central Services - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Budget ~. 12-31-97 Budget ~. 12-31-96 Beginning Cash Balance $214 $214 $241 Revenue 806 386 48% 350 Expenses -812 -330 41% -415 ENDING CASH BALANCE $ 208 $270 $176 12-31-96 Actual % to Total FY97 Actual 54% 55% This fund accounts for the centralized purchase of supplies, in-house printing,' radio maintenance and the purchase/lease of City-wide copy and fax machines. Revenues are generated from chargebacks of supplies used, actual print jobs, copier/fax use and radio repairs. Expenses are in line with the budget. Road Use Tax Fund - FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) BudRet ~ 12-31-97 Budget ~ 12-31-96 Beginning Cash Balance $3,682 $3,682 $4,937 Revenue 4,304 2,271 53% 2,235 Expenses -6,577 ~2,436 37 % -3,366 ENDING CASH BALANCE $1,409 $3,517 $3,806 12-31-96 Actual % to Total FY97 Actual 55% 44% Revenues totaling $2,271,236 are 53% of the FY98 budget of $4,303,577. State Road Use Tax (RUT) revenue is budgeted at $68.16 per capita. Actual RUT revenue for the six months totals $2,152,351 or approximately $71.56 per capita. The balance of revenue comes from interest income and a loan repayment for the Maiden Lane project. Expenditures include transfers to the General Fund to pay for the cost of the Traffic Engineering and Streets Divisions, a $35,513 subsidy to General Fund - Forestry, $99,000 to JCCOG, and funding for Capital Improvement Projects (ClP). Transfers to the General Fund are net of any other revenue received by the Traffic Engineering and Streets Divisions within the General Fund. Actual transfers to Traffic Engineering totaling $415,853 are 55% of the FY98 budget of $754,179. Actual transfers to Streets totaling $873,448 are 41% of the FY98 budget of $2,145,857. Subsidy to Forestry and JCCOG are transferred evenly throughout the year. CIP transfers totaling $1,099,309 are 31% of the FY98 budget of $3,540,727. Page 22 of 27 Employee Benefits Fund- FY98 FY98 FY97 Description FY98 Actual % of Actual (in $1,000s) Bud.qet ~. 12-31-97 Budget @ 12-31-96 Beginning Cash Balance $1,238 $1,238 $ 821 Revenue 3,744 1,879 50% 2,126 Expenses -3,759 -1,348 36% -1,784 ENDING CASH BALANCE $1,223 $1,769 $1,163 12-31-96 Actual % to Total FY97 Actual 52% 47% Revenues totaling $1,879,083 are 50% of the FY98 budget of $3,744,258. Property tax revenues are approximately 79% of the FY98 budget. $1,528,051 or 52% of the FY98 property tax revenue budget of $2,966,000 has been received through 12-31-97. The majority of property revenue is received twice a year, approximately 50% in October and 50% in April. This coincides with the due date of property tax bills from property owners. $77,813 was received from the University of Iowa Fire Contract. $83,333 or 42% of the FY98 budget of $200,000 was received from the General Fund to be used in FY2000 for the 27th pay period in one year. $161,917 or 34% of the FY98 budget of $480,000 was transferred in from the Public Safety Reserve. This is used to pay for a portion of the employer sharo of police and fire pension costs. Expenses totaling $1,348,276 are 36% of the FY98 budget of $3,758,600. The major budgeted expense is a transfer out to the General Fund. The transfer pays for the benefits of employees in the General Fund. The employer share of FICA,. IPERS, Police/Fire Pension, health premiums, life premiums and workers compensation. Page 23 of 27 MASTER MUFFLER SHOPS CORPORATE OFFICE 1.609 2nd Avenue P.O. Box i085 · Muscatine, Iowa 52761 MUFFLER & RAKE 319.263.8514 FAX 319.264-2588 Muscatine ~r Burlington -k Davenport . Iowa City '-k Clinton Editor Iowa City Press-Citizen 1725 North Dodge Iowa City, IA 52240 Dear Editor, February 4, 1998 I am writing in regard to a news article that was printed Friday, January 30th--th¢ heading being "Trail Price Tag Tops 2 Million." I am the General Manager and Vice President of Master Muffler Shops Inc. I must write now to set the record straight on the stance Master Muffler will take on the bike trail. First of all, I have never met or talked to Councilman Dean Th0rnberry. So therefore he could never have received any objection from me. If another party is claiming to represent the ownership of · Master Muffler, then we should be notified of this and told who it is. No company representative has ever issued an opinion on where the trail should go. In fact, until recently we had very little knowledge of what was going on. So for the accusation to be made that we are very indecisive on the issue is entirely false and for a councilman to make that statement is very unprofessional. Master Muffler & Brake Inc. has no objection to the bike trail as the current plans stand. The trail, as assured by Mr. Davidson, will run behind our shop and will not interrupt our service bays downstairs. He has told me of a sea wall that will be built so it should be an asset to the property. Thank you for helping Master Muffler set the record straight. Sincerely, General Manager and Vice President lVlLS:jdm Copy: Mayor Ernie Lehman/ Councilor Dean Thornberry Councilor Karen Kubby David Housley B2/B9/9H BH:31:13 319-3S4-4Z13 -> 3193H6HIiB9 I§0~ CITY CLERK Page Johnson County ] Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS February i0, 1998 INFORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Review of the formal minutes of February 5th Business from Deborah Conger, County Recorder re: Recorder's Office Document Management Project: discussion Business from Cheryl Whitney, Area Administrator for Department of Human Services re: request for funding for Chatham Oaks, Inc. (45) discussion 5. Business from the Board of Supervisors' a) Discussion re: b) Discussion re: c) Discussion re: Wage Plan. d) Reports e) Other S.E.A.T.S. budgets "Management Committee" for the Classification and 6. Discussion from the public 7. Recess 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 City of Iowa City MEMORANDUM Date: February 5, 1998 To: The Honorable Mayor Emie Lehman and Members of the City Council From: Sarah E. Holecek, First Assistant City Attomey . Re: Partial Litigation Update Koster, Lopez. Clow, Beine. Collins. Goodsman, Hopkins. Whaley. Dreckman, Connell, et. al., on behalf of themselves and all others similarly situated v. the State of Iowa. City of Davenport. City of Bettendorf. City of Muscatine, City of Clinton, City of Iowa City, and Citv of Webster City (U.S. Distdct Court for the Southern Distdct of Iowa; Case No. 4-96-CV-80676) (a.k.a. "Pension Litigation") As you know, on January 7, 1998, the United States Distdct Court for the Southern Distdct of Iowa entered summary judgment for the Defendant Cities in the above case and dismissed the lawsuit. This ruling was essentially based on the fact that the 1992 implementation of Chapter 411, which chapter created the Statewide police and fire pension fund, was a legislative act within the jurisdiction of the Iowa Legislature, and that the plaintiffs have failed to provide any evidence that the legislation was illegal or arbitrary, or that the Cities acted in a manner that damaged the Plaintiffs when abiding by Chapter ;41 t. As anticipated, however, the .Plaintiffs have appealed this final decision to the United States Court of Appeals for the Eighth Circuit. The Defendant Cities will continue to defend this matter with Mark McCormick and his firm as lead counsel for the Defendants. As many of the arguments on appeal will be the same as those lodged in the summary judgment action, we are optimistic that the ruling will be upheld on appeal. We will continue to keep you informed of further developments in this matter. If you have any questions, please feel free to contact me. Eleanor M. Dilkes, City Attorney Steve Atkins, City Manager Dale Helling, Assistant City Manager Cost Estimate: Iowa Avenue Streetscape Plan Phase One Altemate A Demolition Earthwork Unit Paver Street with Concrete Sub-base Concrete Curb and Gutter Concrete Sidewalks with Colored Concrete Bands Sidewalk widening at 200 Block (South Side) Utility Adjustments Pre-cast Concrete Tree Grates Benches Trash Receptacles Parking Meters Bike Racks Trees Kiosk with limestone base Light fixtures with limestone base, Clinton to Gilbert General Conditions Design Fees $70,000 $10,000 $350,000 $15,000 $125,000 $30,000 $30,000 $60,000 $20,000 $7,000 $40,000 $7,000 $20,000 $40,000 $100,000 $130,000 $130,000 Alternate B Demolition Earthwork Unit Paver Intersections (2) with Concrete Street Concrete Curb and Gutter Concrete Sidewalks with Colored Concrete Bands Sidewalk widening at 200 Block (South Side) Utility Adjustments Pre-cast Concrete Tree Grates Benches Trash Receptacles Parking Meters Bike Racks Trees Kiosk with limestone base Light fixtures with limestone base, Clinton to Dubuque General Conditions Design Fees $70,000 $10,000 $200,000 $15,000 $125,000 $30,000 $30,000 $60,000 $20,000 $7,000 $30,000 $7,000 $20,000 $40,000 $35,000 $80,000 $80,000 $1,200,000 $875,000 Alternate C Demolition Earthwork Concrete Slzeet with Concrete Curb and Gutter Concrete Sicle~alks Sidewalk widening at 200 Block (South Side) Utility Adjustments Precast Concrete Tree Grates Benches Trash Receptacles Re-use of ex. Parking Meters Bike Racks Trees Light fixtures with limestone base, Clinton toDubuque General Conditions Design Fees $1o, ooo $150,000 $70,000 $30,000 $3o, ooo $3o, ooo $10,000 $5,000 $10,000 $5,000 $15,000 $35,000 $6O, OOO $75,000 Phase Two (200 and 300 Blocks) Alternate A (includes similar scope'as Phase One, Air. A) ARemace B (includes similar scope as Phase One, AIt. B) AIt~rnat~ C (includes similar scope as Phase One, Air. C) $1,750,000 $1,200,000 BZ/1B/9B 15:BZ:25 319-35q-q213 -> 3193565BB9 IDWO CITY CLERK Page Johnson County BOARD OF SUPERVISORS Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Slutsman February 12, 1998 INFORMAL MEETING Agenda 1. Call to order 1:00 p.m. 2. Work Session re: position. discussion interviews for the Deputy Administrative Assistant a) Interviews for the Deputy Administrative Assistant position (possible executive session to evaluate the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered...)/discussion.. b) Review of interviews for the Deputy Administrative Assistant position (possible executive session to evaluate the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered...)/discussion. 3. Adjourn h:hagendas\ 1997~ 12-05.doc 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA .52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086