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HomeMy WebLinkAbout1998-02-09 Transcription (2)February 9, 1998 Council Work Session page 1 Council: Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef. Staff: Atkins, Helling, Karr, Logsden, Doyle, Handsaker, Yucuis, Schoon, McClure, Dollman, Miklo, Mitchell. Tapes: 98-20, Side 2; 98-22, all; 98-23, all. Addition to the Consent Calendar 98-20 S2 Lehman/Marian, let's get started. Karr/Mr. Mayor, before we start, you have one addition to the Consent Calendar. We have... Royce .... Royce Alger/I have been a resident of Iowa City since 1983. Kind of late... applying for a Class B Liquor License .... passed all of the protocol as far as getting all the signatures and Patrick White... consent to go ahead with it. I would like- I just recently opened up a pizza franchise that I got via my parents .... on east side up by Dan's Shortstop .... first week of business has been pretty good. I would kind of like to add beer to the menu. I just passed all of the requirements and got the needed signatures. Lehman/So you are asking this be added to the Consent Calendar for tomorrow night? Karr/That is correct. Thomberry/There won't be any fights there? Alger/No. Thanks. Karr/Okay, we will put it on the Consent Calendar for tomorrow night. Thank you. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 2 SEATS 98O2O S2 Lehman/Okay, now we are at SEATS. I think we all received the proposal outlined by city staff along with a note from Steve. I think all of us attended earlier today a meeting at the Library ..... a very very good meeting .... A lot of folks expressed a lot of concerns about paratransit. I think that probably all of us.. share those concerns ....See to it that we maintain the level of service to which they are accustom ....maybe even approve that service. I guess I would entertain any conversation regarding the proposal that we received from staff. Norton/I would be happy to start, Ernie .... Nobody on the council.. is at all interested, in any way, taking over SEATS and then messing it up. So that is why I think we need to question pretty deeply and pretty seriously .... to guarantee that they can make it work the way they suggest .... specifics .... The general notion that they are running 10 or 11 buses and we can do so with 5 or 6 .... doesn't seem terribly plausible .... Thomberry/Why don't we have Ron Logsden? .... Norton/ Atkins/Do you want to repeat the question just one more? Norton/My question was... we are proposing to manage with a maximum of 7 .... I just wondered how? .... Atkins/We calculated the 375 hours of Iowa City service. We have that schedule... information we received... We would supplement our fides by way of a taxi and/or some other type of service .... We believe we can satisfy the service. Norton/...Somebody gave me a scenario .... Suppose there are four of us over at the Hospital getting dialysis, somebody is hung up .... fight in the middle of the day... Doesn't sound to me that a cab can pick up all of that slack. Atkins/There are 50,000 riders. So there are going to be 50,000 different circumstances .... We have built in a back-up ..... We have an on-call driver in our fixed route system that would be trained. Lehman/ Atkins/In our fixed route system, we have something called an on-call driver that is made available to us in case of unusual circumstances .... I have any number of This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 3 circumstances presented to me and hopefully we can address each and every one of them. Kubby/During the peaks times... concerned about people getting to work on time .... Most of the peaks time rides are Iowa City rides .... more than 50%. If we provide services with fewer vehicles... more people per van... means people are on the van longer .... How will we be able to- Atkins/We have a policy. Logsden/45 minutes. Kubby/That you are in the van ..... Can we, with the numbers that we are using and the number of riders at peak times, can we pick up the number of people we need to pick up .... and still get people to work on time? Atkins/We believe we can. Kubby/How can we do that and the county can't? Atkins/...I am simply going with what Ron and Joe prepared. We believe that we can do it. Champion/I have a follow-up .... It was my understanding .... that we were interested in a unified system and not just Iowa City. So these numbers refer to only Iowa City. Atkins/ ....Your instructions to us is what would it cost Iowa City. We provided you with two columns of figures, Iowa City and Coralville. Now the extent you choose to deal with the definition of unified, those two communities represent about 85% of the rides. Kubby/But we have all made a pledge that we will not decrease service .... With the unified system .... whole county .... These figures are just Iowa City and Coralville .... I prefer to not call that a unified system but an Iowa City-Coralville system. And that a unified system would be a county wide system .... If we don't incorporate the county, then it is not a unified system, the same unified system and the same level of service that we provide now. So we don't really have those numbers what it would cost to give the same quality and level of service that is currently being provided. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 4 Lehman/May I suggest, in order to compare cost of service to Iowa City .... have to have something by which to compare. This does give us a comparison to what we believe we service Iowa City. Certainly the rest of the system, I would hope... we would analyze that .... We know how much we were asked to pay in a form of a contract .... This is what they feel it would it would cost us to provide the same level of service. Is that correct? Atkins/Yes. Norton/And this cost is comparable to the bottom line that the county would charge? Lehman/ Atkins/I can tell you what our numbers are. I can tell you the information we took from the county to develop those numbers. I can't tell you how the county got to where they got. Lehman/But using the same data, this is how these numbers were arrived at? Atkins/We used the data that was provided to us, Ernie ..... Champion/ .... You are saying that just based on the figures of Iowa City .... that is what the cost would probably be ..... and based on the ridership of Coralville, that is what their cost would probably be. Atkins/And combined, it would be 85% of the riders. Kubby/The difference is that with the figure we are paying the county, Iowa City residents are able to go all over the county .... Atkins/Karen, this is a proposed budget, not a proposed system ..... There is no reason that those rides would go away, the county has been providing them. That is their choice. Kubby/ Norton/ .... play the devil's advocate. Have you .... what would the next step be to get the county considered in our deliberations? .... Atkins/I think that is a political decision. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 5 Norton/ Atkins/If you add additional players to this proposal, we will have to go back and refigure some of the costs associated, particularly management costs .... Lehman/If I understand this correctly .... the numbers that we have here are suppose to be comparing with the numbers that were given to us by the county for providing service to the people of Iowa City. Atkins/Yes. Lehman/Okay .... purposes of comparison. Atkins/You asked us what we believe it would cost for an Iowa City paratransit system. You also asked .... create a unified system. And the time given us, we contacted Coralville, $110,000 budgeted number that we used is the number Coralville gave us that they received from the county and that is how we incorporated it. Lehman/ .... plain spoken. What staff is saying-that we believe we can provide the same service to the people if Iowa City .... with in-city rides .... $490,600 the same service the county is asking us for $560,000? Atkins/That is what we believe, yes. Norton/...real concerned ....there is a cut point for me somewhere in there. Thornberry/There is a 9% increase over next year. Norton/That is true. We have to look at that possibility, too. Thomberry/So you add 9% onto $560,000 and $97,653 including Coralville looks fairly- Kubby/Didn't during negotiations that 9% went back down to 4%? Vanderhoef/It was 4% the first year and 9 the second. We are already more than half way through that first year .... Norton/ Vanderhoef/ ....some discussion but it was never negotiated. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 6 Kubby/But the county had offered to not have that 9% be 9% is my understanding. Vanderhoef/ Kubby/ .....When we are trying to compare, we should compare what the county had offered. Thornberry/During the negotiating period, they also promised to give back the money that they had profit... then that was taken off the table .... A lot of things negotiated .... that were given and then taken away. So, yes and no. Kubby/ .... quality of service .... Are people able to live their lives the way that they are living them now to be a part of the community... transportation is a huge factor in that .... One of my concerns is that we promised no change in service level and I guess I want to talk in detail what we mean by service levels. Do we mean the number of rides or do we also- We have to also be talking about the quality of rides .... break-out groups .... A cab ride is not the same quality as paratransit ride .... How do we still insure that quality of ride that we all pledged? Atkins/I personally believe that the cab contract or some other contract will be amended dramatically .... performance standards .... that the type of equipment used by the cab company can be changed and whatever standards you choose to imply to the contractor, that is really very much up to you .... One of the difficulties... cab rides over the last year have declined dramatically in total numbers ....Also cab companies are not the only providers ....independent contractors ....depends on what you want to bid. Don't automatically assme that what you know as a cab is going to be the vehicle to transport people around. Kubby/So if we private part of the service... Why would we want to take over the business then? Why not privatize the whole thing? Atkins/Why not? That is certainly an option ..... That is your call ....available to us. Thornberry/During the negotiation period... brought up that there is a private paratransit service... all over eastern Iowa .... We are not proposing to do that .... With it being the city service, we would have the capability .... that we could change quickly and rapidly .... Other things that could be considered. Atkins/As a staff, we do not recommend a private contract for the whole system because... strength... in integrating the system is that we can take advantage of the good in the fixed and the good in the paratransit. We can move employees from This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 7 one system to the next ....In a complete private contract, I don't think we enjoy those kinds of benefits ....We are not recommending that the whole system go that way. Norton/Pursuing the taxi option... How do they get the equipment? .... Atkins/There are a variety of ways .... you can actually purchase the equipment and lease it back to them .... Depends on how much of a hit you want to take on the thing .... Proposal... with Coralville... we can provide the fleet... they provide their own employees .....City of Coralville ....special deviated routes ....We maintain the inventory .....If you can demonstrate a longer term contract with a cab company... Then they can legitimately afford the capitalization costs of buying the kind of equipment .... put that in your bid specs .... Dispatch function, in our judgment, is probably the most critical .... Norton/ ....Will dispatch be handled by our staff even for cabs? Atkins/Yes. Norton/ Atkins/If you expanded the system to the county wide system, why we need more management attention... those rides .... length. Have to make them more efficient. Thornberry/How many total SEATS vehicles does the county-How many vehicles do they have? Atkins/I don't know. Logsden/I couldn't tell you exactly .... Thornberry/What is the maximum number that they use at any one time? Atkins/I don't know. Norton/They say 11 in the book. Kubby/ Atkins/21, 7 going away, new fleet of 19. He thinks that is accurate. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 8 Thornberry/My second question was how many are on the road at any one time? Atkins/10 to 11 on the average, possibly 13. Thornberry/ Kubby/ Thornberry/ Norton/ Champion/One of the things we have to concentrate on is how it is going to affect people using our system. I don't have no doubt that the city will be-The quality of the ride is very high .... I would like to see us move forward with this to the next step. I would rather surrounding communities are interested in joining us .... I honestly think Iowa City will do a really good job with this. Lehman/ .... There are some very real concerns on the part of the users of the system that we understand what we are delivering to them. One of the recommendations in the staff report .... was that we would be creating an advisory board or focus group of paratransit users so that we do have the ability to work with our customers .... put together this ad-hoc committee of folks who are using the service .... I think there could be some very meaningful input .... we would feel more comfortable .... if we all know that we are all speaking the same language. Atkins/We believe that committee advisory group... reasonably permanent nature to advise the Director of Parking and Transit .... also .... public information effort that would involve having our folks go out .... We will do some group work at the Senior Center .... Ron... has a good bit of experience in paratransit .... Chris, our new supervisor, also worked bionic bus paratransit. So we have folks that know the right questions to ask and ask them quickly ....public education/public information effort. Lehman/Is this part of the total process that we are going to go through? .... Atkins/Yes. Lehman/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 9 Atkins/There are many pieces... employee relations issues .... public information process .... It just simply takes some time. Norton/ .... That advisory group might be put together fight now and into this plan .... Seem to me .....that we just get them on board right away to take a hard look at this thing .... Atkins/ ....whatever resources you would like to direct us to do. We felt the focus group, once we have some idea that you want us to proceed with this thing, we would begin calling them together. That they would have some official standing... seek their advice .... Norton/The sooner the better .... Lehman/I think that if we want to proceed with this, which I think we do... I just think that this next step would be involving those folks who use the system ..... We kind of walk this thing together ....We need to say we do want input from the folks who fide the system .... Vanderhoef/Ron definitely indicated he would like input from these people .... We can't do any of these things in isolation .... I would like to see us move forward .... Norton/Can you say any more about the hiring possibilities? .... Atkins/They are covered by AFSCME but they are two separate units .... We would intend to meet with both of the units to talk about these issues ....Good bit of it is subject to negotiations .... Kubby/Legal question .... that we can legally take over the employees? Thornberry/ Kubby/I am asking if it is a legal possibility .... (All talking). Kubby/I am asking if it is a legal possibility so that we could do that and then it would be a policy question whether we would choose to. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 10 Helling/ .... I believe it is clearly legal but it is subject to the provisions of two different labor agreements, primarily ours .....There are some hurdles in the labor contract .... Kubby/I frankly, in looking at number of hours, number of vehicles, number of people .... I am skeptical that we can provide the same level of service .... think about issues of management .... I guess I want more answers. Atkins/We do not intend to hire additional managers under this proposal. However, if you were to choose to expand this further, incorporating the county, you would have to allow me to go back and rethink that .... dispatcher, scheduler person could work under the supervision... of Chris ....that is an individual... skilled .... substantially work alone .... Lehman/This is an Iowa City or Iowa City-Coralville only proposal. Atkins/Yes. Lehman/So any expansion... these numbers would no longer apply .... Atkins/Absolutely and any expansion... change the direction of the service, you would have to give us a chance to go back and recalculate for you. Norton/If we want a unified program, we have got to specify that we can't put a stamp on this thing of some kind until we see the option that involves the county. Lehman/ .... Coralville has been watching .... I believe that whoever decides to provide the service, then we deal with or the county deals with the other players in the game. I think they are waiting to see who ends up with the ball. Norton/Let's presume that we tentatively have the ball .... Seems to me... get the advisory committee in place .... And then start talking with the county .... Atkins/ Kubby/ Norton/ Kubby/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 11 Atkins/I did read the memo that was handed out to you... There are some big mistakes in this thing ..... There are mistakes in there. (All talking). Kubby/There are some questions... seem legitimate .... issues of start-up costs .... computer .... insurance .... These are questions I want to bring up .... Atkins/My quick review is that we have covered it. Lehman/ .... I would like to see a written response to the points that were brought up here. None of us have read this yet. Atkins/Well I read it at dinner. Kubby/And I read it, too. Lehman/Some people have just received it. I think the important point .... I think it is important for us to indicate who we think has the ball and if we decide to move forward... I think we need to say that .... all the pieces have to fit. I do think we have got to give direction. If everything works, we keep the ball. But I think we have to give some direction as to how we want to proceed and I think the biggest thing is this committee. Atkins/And I would ask one favor of the council .... I don't want to get into a memo writing war .... We used the information that was provided to us .... put together a sound budget proposal .... fulfills the direction that you gave us. If you wish to incorporate another entity beyond, it makes it much more difficult .... I will be candid with you, I was disturbed by this memo because it is "Let's poke holes in the City's proposal." And we have not done that. I don't want to get into that because there are mistakes in this report .... Kubby/ .... that we are honest about the real consequence to citizens .... I still am not comfortable that we really understand the consequences .... about fewer vehicles during the day ....at peak time... going to private entity ....That we are really being clear about what those consequences are .... flush that out. Champion/I don't think we will know .... Kubby/I want us to figure out a process by which we are really clear about those issues .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 12 Lehman/Steve, I think it is very very clear how council feels regarding the level of service .... Does council wish to tell staff to proceed to continue to look at these and at the earliest convenience, appoint a committee of users to discuss these things and reinforce what staff has already told us? Atkins/ ....we have spoken with folks who use the system. Would you mind if we just start getting those folks together? Lehman/No, I wouldn't mind that .... I think it is very important that we have users of the system. Atkins/We understand that .... customers as well as the providers. Norton/They would help .... some of those questions need to be... refined .... Lehman/We need to be reassured .... Thornberry/Tonight we need to tell staff... to say the ball is in our court, we are going to do it .... staff's responsibility to put the thing together. There were a lot of questions raised this afternoon that I would like answered. Somebody has got a list of those questions .... they should be forwarded onto staff to get the answers to the questions... We have got to commit as a council .... to say let's commit to this thing and work out all of the problems that we were given this afternoon .... and to proceed with the Iowa City system .... Kubby/What is our definition of unified? That is an important piece that staff needs to hear. Thomberry/...may be a question for staff... Dee and I...talking about representing the citizens of Iowa City .... starting talking about a unified system... Iowa City, Coralville, University Heights, metropolitan system. If the county would like to enter in to a contract... they would be welcomed at any time to request that service .... Kubby/If we want to have a unified system .... Steve is telling us... he needs to know if that is a desire of ours... We need to give him direction that that is a desire of ours .... Thornberry/ .... It is not our place to answer that. It is up to the county to answer that question. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 13 Kubby/But it costs us more money. (All talking). Lehman/One at a time. Vanderhoef/Karen is talking about a unified system of two governmental bodies, one which has a federal guideline for ADA .... We have to provide it. Then there is this other system... the county, that has a choice... This is where we were looking at the differences .... We are aware of the other one, but until the county makes a choice .... We are doing it according to ADA requirements .... We can't speak for the county right now. We can put out the offer and say we are going to do this and if you would like to join us, please come and let us know .... Kubby/I am asking- CHANGE TAPE TO REEL 98-22 SIDE 1 Kubby/ .... what would our numbers look like .... to provide that unified system .... I am saying we have said to our residents that we are not going to decrease service .... I just want to know what the infrastructure costs would be to keep the service the same as it is now. Steve said he can do that but he needs direction from us. Norton/Two aspects... Are we going to consider the possibility of an Iowa City... going to Tiffin and somebody from Tiffin wanting to come to Iowa City...? We are not talking about rides out of the county for an Iowa Citian .... I would like us to have a look at the broader picture to see what they can come up with. Kubby/We know what the numbers in terms of the number of rides that the county is not contracting out for .... Champion/Is that fair to ask people to do that? We don't even know if the county is interested. (All talking). Vanderhoef/ ....they will come and ask. Kubby/The first question the county is going to ask... is how much will it cost? ....Why don't we begin answering it now? This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 14 Thornberry/How many rides are you talking about and where are they going .... ? Kubby/The county has all of those numbers. Thornberry/ Lehman/May I suggest that we proceed with what we received ..... I do not see us going through the effort of projecting costs with the county unless the county asks for that information .... Kubby/Then you are not fulfilling the pledge that you made .... Lehman/I don't think we have changed the level of service within the community. Kubby/ Lehman/I don't know that we can saddle ourselves with the obligation of providing service throughout the county. Kubby/ Norton/ Kubby/ Norton/It is just a chicken and egg problem .... Lehman/What is the pleasure of council? O'Donnell/Go forward. Champion/I think we move forward. I think we wait to see what the county wants to do. Norton/Move forward and wait for the county. Thornberry/ Norton/We are not going to wait on the county. (All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS0:~0998 February 9, 1998 Council Work Session page 15 Norton/The advisory committee is in place right away I hope. Lehman/ ....The advisory committee is very important. Atkins/The advisory committee is a go. Do you want this memo responded to? Council/(No). Kubby/I want to get back to this quality of service as it pertains to fewer vans... deducing there would be longer trips times... You are saying that is not necessarily true. I don't need that discussion now .... I want to understand that better .... how we can have the same number of minutes on a van .... and have fewer vans? Atkins/I hear you. (All talking). Kubby/ ....all these nuances, I am not sure we are really getting the full picture. Champion/We won't know that until we get into it. Norton/The advisory committee .... I trust they will .... (All talking). Thomberry/Would you like to see us go forward with this, Karen, or not? Kubby/No. Thornberry/So it is 6-1. (All talking) [Council Break-Reconvened 8:10 PM] This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 16 Review Zoning Matters 98-22 S1 a. An ordinance vacating a portion of former Benton Street between Riverside Drive and the Iowa River which is adjacent to Linder Tire Service. (1) Public Hearing (2) Consider an Ordinance Franklin/First item is a p.h. and first consideration of an ordinance... Benton Street .... This is a... vacation of a portion of Benton Street and a land swap for a part of the Iowa River Corridor Trail. There is a memo in your packet from Sarah Holecek about the expediency of doing this. Are there any questions about this? Norton/Will we still need it if the trail goes east? Lehman/Let's talk about that a little later. Franklin/ .... might still consider this because we are talking about a land swap .... might be a good idea to just go ahead and do it anyway. (All talking). Norton/Go ahead. Vanderhoef/ ....looking at supporting it. Franklin/All you have to do... have the p.h. and vote yes .... b. Public hearing on a resolution approving revisions to the August 6, 1996, Fringe Area Agreement with Johnson County, which is part of the Iowa City Comprehensive Plan. Franklin/P.h. on resolution to amend the Fringe Area Agreement .... to change the word plat to concept plan for what is required when we do rezonings in Area A and Area C ..... Kubby/Plat does come back, it has to meet all of the requirements? .... Franklin/That is correct. c. Consider an ordinance vacating .50 acres of Waterfront Drive, located south of Highway 6 and east of Gilbert Street. (VAC97-0003) (First consideration) Franklin/First consideration of vacation of Waterfront Drive. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 17 d. Consider an ordinance amending Title 14, Chapter 6, entitled "Zoning," Article L, entitled "Provisional Uses and Special Exceptions," to provide for temporary use permits to allow short-term activities, such as special events or seasonal outdoor storage and sales. (Second consideration) Franklin/Second consideration on temporary use permits. e. Consider an ordinance amending the Building Code and Title 14, Chapter 6, entitled "Zoning," Article B, entitled "Zoning Definitions," to change the definition of GRADE. (Second consideration) Franklin/Secondary consideration on definition of grade. f. Consider a resolution approving a preliminary and final plat of a Resubdivision of Outlot A, WB Development, a 15.9 acre, one-lot commercial subdivision with one outlot located on the east side of Naples Avenue, across from Alyssa Court. (SUB97-0025) Franklin/WB Development that we are suppose to have the final papers tomorrow .... g. Consider a resolution approving a preliminary and final plat of Westport Plaza, Part Two, a 14.41 acre, one-lot commercial subdivision with one outlot located on the southeast side of Highway 1 West, north of Sunset Street. (SUB97-0034) Franklin/To consider resolution approving a preliminary and final plat of Westport Plaza Part Two... We are going to request that you defer this to February 24 so that the engineers for the applicant have an opportunity to finish their Sensitive Areas Site Plan ..... wetlands issue and what is happening here... I will give you a little bit of background. Previously we had all of our wetlands delineations done by Wayne Peterson as part of our Environmental Technical Advisory Committee .... Wayne is doing different duties now and he is not able to do the wetlands delineation any longer. So we have no one who is out there who can do the delineation with the speed that we were use to getting from Wayne. So the private developers either have to get a wetlands specialist... or they need to go to the Corps. What occurred with this, when this property was rezoned, there was an understanding an understanding that this wetlands determination would be done before the building permit was issued. This was carried over to the platting process. It was considered in terms of what would be the ramifications of doing that wetlands determination before the building permit .... Only one option for subdividing this land because of the property that we are going to acquire for the airport .....that is how the lines are being drawn with this particular plat .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 18 Kubby/Our process allowed that .... Franklin/Our process in the future will not allow that. Kubby/ Franklin/You would have to get a grading plan and the grading plan would then require you show that you have wetlands or not .... They have a grading plan .... waiting for... and Sensitive Areas Site Plan .... needs to be taken care of.... Grading Plan is going to be just for the road .... Bottom line is that this will not happen routinely .... Most important thing is that we get that wetlands determination before we are locked into any kind of subdivision plat that could change .... Kubby/Would it be worth our while to find one or two people in our community who could get trained in wetland delineation and have the development community help share in those costs .... ? Franklin/One thing...developer .... engineering firm... has a person who... was trained... They have already instructed MMS to start working on this immediately. Other thing... have consider having Julie Tallman be trained to do that .... Kubby/ Norton/So that access road stops at the property? .... Franklin/We have an easement in place .... When we acquire the land that is in the outlot, then we will have control over that. Okay. Lehman/Karin, tomorrow night before we have a p.h. on that Fringe Area, I am going to ask you to explain .... exactly what that is .... Norton/ ....explain grade. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 19 Review Agenda Items 98-22 S2 Lehman/We have a new item. We are reviewing agenda items that are not listed .... 1. Thornberry/I have got one thing... on Mayor's Proclamations. I have no problem with them. Lehman/Thank you. Thomberry/Do we have any input into the proclamations that are announced at council meetings prior to them appearing? Lehman/Actually, no you don't. That is my decision .... Thornberry/I was wondering if could we have some input? Would you allow input? Lehman/Yeah, you can certainly lobby me .... Thornberry/But we don't know what they are until they appear in here. Kubby/ ....change some wording in one .... If there are four of us, we can direct the mayor. Thornberry/It would look seedy if six of us got up and left with the mayor- (All talking). Lehman/I don't foresee any problems, Dean. Thomberry/ Lehman/I have a couple of items not related to Mayor's Proclamations. 2. Lehman/(Item #14 CONSIDER A RESOLUTION TO ESTABLISH A FEE FOR FOUNDATION PERMITS.) This foundation permit thing... speed up the process of building ....recommended by the Home Builders' Association .... staff concurred. Norton/ .... one problem, got the foundation, committed to do something... I am willing to try it. Thornberry/...they said that if there is a problem, they can change it. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 20 Vanderhoef/Are we assured that the $75 that is being charged for this fee is not increasing the cost? .... Atkins/No, you are not. There will be a little bit of an increase because it is a separate inspection .... Thornberry/Hopefully it will save time. Vanderhoef/Will the builder have the option of using the old routine? Atkins/Certainly .... Vanderhoef/ 3. Lehman/(Item # 7 THE ISSUANCE OF $9,180,000 GENERAL OBLIGATION BONDS (FOR AN ESSENTIAL CORPORATE PURPOSE) OF IOWA CITY, IOWA, #8 THE ISSUANCE OF NOT TO EXCEED $620,000 OF GENERAL OBLIGATION BONDS (FOR A GENERAL CORPORATE PURPOSE), #9 THE PROPOSITION OF THE ISSUANCE OF NOT TO EXCEED $700,000 OF GENERAL OBLIGATION BONDS (FOR A GENERAL CORPORATE PURPOSE).) The GO bond item on the agenda... authorize up to $10,200,000 .... That is a not to exceed figure? .... Yucuis/That is correct. In all likelihood we will be selling closer to $8.5 million .... talked about eliminating the Library HVAC .... Willow Creek Trail Bridge .... a couple of projects that won't be started until next spring .... Atkins/When you do the p.h. for the upcoming budget, that will change the tax rate? Yucuis/Yes... tax rate has gone down from our original numbers. 4. Lehman/I received a call from HACAP. They feel it is very important that council has representation on their board but not necessarily as a council person ....We do have Maggie Grovesnor who has agreed to serve as our representative .... I would support appointing her .... Kubby/I wasn't a very good advocate on this issue .... history .... having elected officials... important .... for HACAP monies .... having elected officials is very powerful .... Lehman/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 21 Champion/I think she would do a good job. Kubby/So is that a concurrence? Lehman/It is, I think. 5. Lehman/(Item #6a An ordinance vacating a portion of former Benton Street between Riverside Drive and the Iowa River which is adjacent to Linder Tire Service.) First item tomorrow night on P/Z items... property swap .... there seems to be a fair amount of concern about the cost of the project between Riverside Drive and Benton Street. My concern... council is going to say that is too much... If we feel that we want to take a look at that section and put it on the back burner .... time to do it is now .... I am looking for discussion regarding that. Also regarding the Linder property, I think it would be a good idea for us to have a policy that when possible, we acquire easement along the river, wherever that might be .... I think the advantage of that .... policy .... First we need to address whether or not we need to tell staff that we are interested or we are not interested in putting that section of the trail kind of on the back burner and... evaluate for the first time locating that trail on the east side of the fiver. Norton/What does that do to our $150,000 that somebody else was going to kick into those project? ..... Davidson/It would be possible for you to remove the portion of the trail that Ernie is referring to and still have enough local money in it to match the $750,000 .... remainder of it. We are also proposing that you keep in the portion across the University's property. They have some funds .... Delineation would be from the University's south property line, which is where Master Muffler is, down to Benton Street. Lehman/My suggestion is not that that be removed. Only that is be put on hold. Davidson/It would still remain the Iowa River Corridor Plan .... Kubby/What is the rationale for putting it on hold? .... Lehman/I think that when we look at the east side of the fiver .... it is going to be so much more attractive .... I just think the east side of the fiver is going to be more feasible place to put the trail. Kubby/I thought property owners were not interested. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 22 Lehman/Have we ever thoroughly investigated the trail on the east side of the river? Davidson/Yeah... we have looked at riverbank on east side versus riverbank on the west side .... East side is almost impossible with the railroad and University facilities .... interim measure ....on-street signage ....use local streets as a way to connect two parts of the trail ....cross the two arterial streets ....By end of this year we will have the intersection of Capital and Benton signalized ....put signage up and direct people... Kubby/...still end up doing it at a later date .... Champion/...acquiring the property may be cheaper... Vanderhoef/And we may decrease the total of the entire river trail .... Kubby/ ....Got a letter from the owner of Master Muffler saying that he is not against the trail. Atkins/That wasn't the owner of Master Muffler. Thornberry/...I think I would like to address this letter that we got from Master Muffler .... franchise... on leased property .... I don't know this guy... He is not the owner of the property. Lehman/Okay .... Is there a possibility that there is a route on the east side of the river that would be appropriate for a trail .... to replace that section that we are talking about between Burlington Street and Benton Street? Davidson/ Lehman/ Davidson/If you want to make it a permanent measure, we would need to amend the Iowa River Corridor Trail. Lehman/Is it a reasonable possibility to locate a trail on the east side of the river? .... Davidson/What I outlined for you is a way to have a portion of the trail on the east side of the river. It wouldn't be a separated trail. It would likely be an on-street lane... signage... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 23 Kubby/Can we have a trail along the river on the east side that would be cheaper? Davidson/Along the river, I would say no. Norton/ .... Ernie, he is saying, you can't have an Iowa River corridor trail over there .... If we defer this, it is not likely to get cheaper .... Thomberry/ Norton/We are giving up that section pretty much. Kubby/Then we should state that that is the intent .... Thornberry/I am just saying perhaps ....at this moment... I would like to see it go on the east side .... Norton/Do we know for a fact that there are condemnations involved on the west side? Lehman/I think we do .... Dilkes/I think if you are going to get into the details, we need to go into executive session. Norton/I hate to give up on something unnecessarily .... Thornberry/ .... it is not like looking across the river... where you are looking at University property .... It is ugly .... Kubby/Other issues besides esthetics .... it becomes a matter of convenience... for transportation .... functionality issues .... have more thorough conversation .... Lehman/ 6. Norton/(Item # 10 PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATE OF COST FOR CONSTRUCTION OF THE WATER FACILITY SITE DEVELOPMENT - PHASE I IMPROVEMENT PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS, AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS.) Site work at the Water Plant. I don't know whether we are prepared to describe more This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 24 accurately than what is in here exactly what that entails. I think that would be wise to explain more carefully what that really involves .... big move .... 7. Norton/(Item #12 CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR CONSTRUCTION OF THE CAPTAIN IRISH PARKWAY PHASE I IMPROVEMENTS PROJECT.) I would also mention the significance of the Captain Irish .... significant move .... very good bid .... It is also a big step .... I just hope that they are highlighted .... 8. Kubby/(Item #13 CONSIDER A RESOLUTION RENAMING A STREET LENZ COURT). Changing the street name... I know that we have certain themes in different parts of the city. That just doesn't seem to fit the theme over there. Lehman/Is this a private street? Norton/Yeah ..... Kubby/If the planner could just speak to that tomorrow night .... Franklin/It was the Lenz farm. 9. Kubby/(2/12). I have another issue .... Agenda for Thursday, it is about the Community Housing Forum strategies and the time of day we are meeting and the process .... One of the things that was stressed to us, it was kind of a package... do it all or don't do it .... Process about saying... high priority, medium... or low... Making sure that there is some discussion about how these things link together ..... Franklin/I think maybe when we start out the meeting, we need to talk about that .... in terms of that all or nothing .... Kubby/ Vanderhoef/I have some concerns about not talking about all of them before we start putting in priorities ....I would like to have a discussion about all of them before we start prioritizing .... Lehman/We will do that Thursday. Franklin/Encourage you... look very carefully at those two appendices in the back .... cost benefit... timeline .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 25 Kubby/Other issue... time... meet from 4:00 to 5:00 .... Is that indeed scheduled? Franklin/Yeah, HCDC is prepared to meet with you... event at 4:30 that some of you wanted to attend. Kubby/ Franklin/We can do as much of the Housing Forum .... 2:00 to 3:30 ....3:30 to 4:30 on HCDC issues .... Kubby/ Franklin/Try to get through as much as we can .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 26 Downtown Streetscape Plan 98-22 S1 Lehman/Downtown Streetscape. Franklin/...first the Downtown Streetscape ..... I would just like to remind you that all of this is in the context of the Downtown Strategy ..... we are actually doing those things that we talked about .... next things... destination point discussion of the Library Cultural Center. That will be on your 23rd agenda. These are all steps in carrying out this overall plan for downtown. Bob Kost is going to present the Downtown Streetscape and take you through that and try to have some decision making in terms of proceeding on to have a resolution on the 24th for you to approve for us to proceed with this plan. Then the Iowa Avenue Streetscape will be presented by Emilie Rubright, Larry Wilson and Jim Clayton of the Iowa Avenue Committee and then Jeff will do presentations in the parking. When we get in the Iowa Avenue Parking Facility issues, those may get a little muddied and crossed ....We will start out with Bob and downtown. Bob Kost/Good evening .... update of where we were on the streetscape Plan and since that time you have all received a copy of the draft plan and I think what I would like to do... go through a couple of things .... respond to some of the input we got from you last time ....I will direct you to page 10 which has got a heading called preliminary design ....Framework Plan... further discussions ....There will be some discussion from the Iowa Avenue Project as to how their project has changed or revolved in response to the Downtown Streetscape Project ..... What we have done to this graphic... show edge street treatments .... we have left out Iowa Avenue all together and Gilbert Street and the north side of Burlington Street were to receive the same treatments as are outlined under perimeter street treatments .... Through further discussions with the Iowa Avenue group, what we are suggesting... take Iowa Avenue Streetscape elements .... use them on Gilbert Street and north side of Burlington Street... better integration of the two projects... further defining the edge of the Downtown District .... Then the other place .... refinements... at the end of the reports... preliminary cost estimates .... discussions about cost of the project... reductions and changes... options... Outline there under cost saving alternatives .... Hard costs .... reductions .... and then ...Soft costs... consulting fees... project administration .... percentage of the hard costs. Those two are outlined there .... Thornberry/Additional soft cost savings of $540,000 at 17%. What was the original percentage? This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 27 Kost/It has always been at 17% .... the constant ....just a starting point. Norton/Were your proposals for limestone, is that the same kind of limestone that they are talking about for the bases of the lamps on Iowa Avenue? Kost/I would have to talk to the Iowa Avenue folks .... answer is yes. Norton/We could buy it in massive quantities. Champion/ .... the colored concrete would not bother me on the low planters .... down Dubuque .... Would it look really bad to do those higher? .... Kost/I am not sure .... Kubby/ Norton/Vertical exposure is not too big .... Champion/On those high sections, I would like to see the limestone. Kost/As the design were to evolve... direction of colored concrete .... do other things there... using some other kind of design feature .... public art project .... Lehman/I noticed you phased this .... You did it by location .... I think lighting would give a very visual, very very strong impact if that were a phase .... tells everybody that there is really something happening down there .... Your phasing ....in each geographical location. Kost/Correct .... There are several approaches we can take to phasing .... comprehensive lighting project for the whole downtown ..... certainly a consideration. Lehman/It might create a certain amount of enthusiasm ..... public can see something .... Kost/ ....in order to do the lighting project, construction of that will have impacts on other- CHANGE TAPE TO REEL 98-22 SIDE 2 Kost/You have impacts to some of the paving .... conduit... pour new concrete .... We considered that as a possibility .... doing phasing by activity or all of the planters This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 28 or all of the benches .... Or idea of where we do it in geographic location .... to do some of both. I think as the project were to progress ....how we deliberate the final phasing is something you will want to keep visiting .....It will make sense to revisit that as you proceed and finalize the plans. Lehman/My concern... pretty good size price ticket as well .... Are committed to doing the other two in a similar fashion... phased parts of different things ....To do one and do it completely, then I think we are locked into doing it all. Norton/The piece mill thing is tough .... They might also get the impact of seeing what it looks like when you do one section right .... To nibble on these things is really awful. Kost/It may be the first phase be a little bit smaller and concentrated. It might answer both sort of concerns... don't over commit... a pilot... see how well it is received .... Our understanding... that the commitment was there to do the whole thing and so that is kind of why we laid it out this way. Kubby/ .... I think the plan is beautiful .... Downtown Streetscape Plan .... Iowa Avenue... Plus expansion of Library Cultural Center .... What is the total dollar amount .... that we want to invest in the next eight years downtown? .... That would be another way to approach it .... Start to divvy up .... How much do we want to spend totally on streetscape issues in downtown? ....I am not sure that I can commit to $7 million over the next eight years. Norton/Ten years is a long time. Kubby/ Thomberry/What is the projected time of doing each phase? Kost/About 1 1/2 year. We project... project were to be done from beginning to end with no stopping... two years. If you do it one phase and then start the next phase, takes a little longer ....You have to build in some additional time for that ....3 - 3 1/2 years .... Kubby/ .... total money thing... Water .... downtown is a central to quality of life .... Why wouldn't I want to spend $7 million to refurbish the core of the community? I would not be able to say it is equivalent to water quality but it is really high up there. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 29 Atkins/ .... I was going to prepare kind of a summary memo about the next 4- 5 years in downtown, how you are going to finance these things .... I have on my list downtown streetscape, Iowa Avenue streetscape, Iowa Avenue parking ramp, possibly Block 102 parking ramp, possibly Library...CenterSpace. After I heard you talk tonight, summarize those because you are talking big bucks .... That is coming. Norton/ .... Iowa Avenue Project is substantially Phase 1 .... they said the second and third phases might come substantially later than the first block .... Strikes me that it is a kind of investment .... serious investment .... Thornberry/I would like to hear from Steve and Don .... in terms of how much money we got available for the project now .... Atkins/My intent tonight was to hear you talk the substance of these projects... kind of frame the projects. Then I know what I am going to be preparing the financial memo around. Champion/Does anyone feel like... we need to cut something out? Thornberry/We need to go through each phase .... It is not an all or nothing thing .... Kost/As a starting point, we may some suggestions... for cost savings... We had discussion with the committee today... what would their priorities be .... Their first priority was to deal with Item D., in terms of reducing the scope of geographic size of the project rather than to whittle away at pieces... They would rather see less of a downtown streetscape overall ....You could also do some of that additional work later .... Thornberry/ Kost/ ....Items D. and B. were kind of where they were going and on C. and A. there was much less consensus ..... Norton/Scope... plausible way to reduce the scope .... Kost/The other thing .... A lot of what you see in the project are items out of catalogues... affordable kinds of things .... Kiosks and posting pillars are two items that have been custom designed specifically for the project... We are being riscally .... conscientious .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 30 Kubby/What would be the consequences of going down on the $850,000 for lights? ..... Kost/Two consequences... do a smaller lighting project... have less lights... smarter to do a smaller project. You need to understand is the lighting that was downtown was done 30 years ago. The electrical needs to be upgraded .... Lehman/I would take a dim view of cutting the lights .... Vanderhoef/ .... perception of safety in the downtown area .... lighting has something to do with that perception ..... brighten up what we have there .... My first priority is to get the lighting down there for all of the streets .... includes the periphery. Kubby/If we decided to do the full lighting program .... in the periphery... only do the lighting but not the other things. Vanderhoef/ .... lighting was my #1 ..... Play area is another safety area that I think needs to be addressed sooner .... Kost/That is in the first phase .... Vanderhoef/ Kubby/I am not promoting that we have less lighting... Is there a way to have better lights for less money? Vanderhoef/I am asking are there any of the fixtures that we have... put different globes on... lighten up what we have. Kost/One of the problems with the light fixtures that are out there right now is .... the way they look is quite dated .... problem in terms of the... way they cast their light .... To just retrofit them .... may create more problems .... Kubby/Do we know what the fixed costs of redoing wiring are? .... Kost/These are preliminary costs .... estimates .... Champion/I would be interested in accepting the committee's recommendation on where the budget cuts will come from. Norton/I agree with that .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 31 Kost/Better to get direction from you on .... What do you want to spend for your downtown streetscape? ..... Your current streetscape design .... change that look .... fixed things in here that are hard to change .... Lehman/Possible to determine...list of priorities .... number of things that could be staged .... Would it be possible to phase certain things in? .... Champion/I think we should do one area really well. Norton/ ....start talking about where our resources are .... O'Donnell/Does anybody have trouble with $250,000 for fountain? .... (All talking). Norton/Presumably will be a substantial center piece ...... Champion/That is the icing on the cake and should not be eliminated. Lehman/Estimate is $3.4 million .... alternatives .... $600,000... total project would be $2.8- and we are saying we will spend $3-. Is that what I hear people saying? (All talking). Atkins/One these projects, we really like to hear what you think about them .... hard pressed to decide financial issues until you see them all ....What do you need from us to go to the next step? Kost/This has been helpful .... It would be really helpful if you could define .... a dollar amount for the project. If that can't be done, then I think what we would like you to say is we are going in the right direction and let us make the refinements ....let us bring the final plan .... Thornberry/ Franklin/We need to get moving on this if we are going to do anything this summer. What we need from you is a commitment to this plan to do something so we can get started. Your approving a resolution on this plan does not authorize the expenditure of $3.462 million .... But we need to get a go ahead. It sounds like you like the ideas that are being presented .... The problem is money .... We will be This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 32 back with the particulars. We do need to keep this thing moving if we are going to do something this spring. Thomberry/I think we are committed to downtown. Lehman/We got a yes ..... Vanderhoef/One more thing ..... concerning me about the plan... phasing .... That is the design that is clear up here on page 7 ....key focal points... three of them... end of the three legs of the pedestrian mall ....What strikes me is that coming in on Dubuque Street... calling that our entryway .... Traffic doesn't go both ways there .... only one option is to go east .... Kost/It is misleading... meant to be a treatment issue ....We can change that graphic .... Vanderhoef/If you are driving into Iowa City from the north .... you are promoting this as the motorists gateway to downtown .... I question whether this is the gateway to downtown .... it is a dead-end street ....We have sort of blocked off arterials around our downtown .... Clinton Street is designed as an arterial fight now... not going to put angle parking on that .... My interpretation... flow... incorporate all of the blocks downtown .... The entry to the west side is on Clinton Street .... traffic should be directed to downtown Iowa City via the one ways .... and south on Clinton Street .... Clinton Street is the street that we need to upgrade .... retail and so forth is happening .... Norton/ Kost/Iowa Avenue is two-way right now .... When you come off the freeway... Dubuque Street... Iowa Avenue .... make your fight turn .... go down Iowa Avenue .... Vanderhoef/ Kost/So we have missed the boat by saying that is the motorists gateway to downtown? Vanderhoef/Right .... need a focal point over on the Clinton Street side .... addressing all of Clinton Street as a gateway ..... as a gateway from the north .... Lehman/ ....next presentation ....on Iowa Avenue .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 33 Kubby/ .... multi-modal... Dubuque Street .... crucial focal point. I don't mind talking about adding another focal point on Clinton Street but not at the expense of Dubuque Street... It is not a dead-end .... Vanderhoef/ (All talking). Norton/ Kost/...Streetscape Committee asked us to move it to this location ....I understand where you are coming from in terms of your point .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 34 Iowa Avenue Streetscape 98-22 S2 Lehman/Iowa Avenue Streetscape... Brian Clark/Adamson Clark Landscape Architecture. With me is Ann Reinhart of our firm ....three speakers ....Committee: Jim Clayton ....Emilie Rubright ....Larry Wilson ....I will then give an overview of our Phase 1 project and then talk about the draft report in front of you. Jim Clayton/I will ask you not to look at your pictures... close your eyes, come with me down Dubuque Street... get off Interstate... see Hancher... City Park .... President's home.. residential street .... nice trees .... You get a feeling you are coming into kind of a small town .... Then you come and the street begins to be enclosed more... come down...see ahead ofyou...downtown Iowa City... old Biology Building... see Iowa Avenue... a parking lot... cars down the middle. Our committee said we had to pay attention to a new demographic that is happening in downtown Iowa City .... this relationship that we have with the University community .... We have got competition coming. We need to dress up our act .... Iowa Avenue... between commercial... and University .... We need to put in a whole new front yard... sidewalks.. streets... lighting... furniture .... We gave it to you in phases... things are wearing out on Iowa Avenue... wiring that is 30 years old. Some of those costs that you are looking at in those figures... all new stuff.... We are going to give you a lot of options, how to do it right. We would rather do it small and right than big and not the right way... We would rather scrap it than see you cut it to pieces ....We would like to see you make an investment downtown .... Emilie Rubright/I am representing Project Green .... interested in Iowa Avenue for a very long time. In 1967 we landscaped medians of Iowa Avenue... #1 street as far as history is concerned .... more downtown part of it... it just doesn't cut it... impact on visitors .... find a parking lot. There is no streetscape for Iowa Avenue... What this is is an opportunity to really improve Iowa Avenue and to enhance it with pedestrian area... trees... space... interesting things to happen... enhance vista of Old Capital .... When you take the parking... gain a plaza for happenings .... You can have a whole big space for all kinds of things .... I think Brian will show you... phases .... You can always do the first block and fixed the sidewalk in the second block... You do need to private parking... This is an opportunity to do something really interesting. Thank you. Larry Wilson/I represent the University .... Old Capital has had a major role in the development of downtown, Iowa City... University. I think this plan goes in the right direction... opens up the center of the road... view...allows cars to be on This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 35 either side of the roadway .... Also, this is where the University and Iowa City should come together .... Iowa Avenue... now forms a solid parking barricade that further separates us. We want to do the opposite .... open up the center .... Widening the sidewalks on both sides... pedestrians... Having central open space... civic events .... I think this is heading the right direction... We have to create an environment that people really want to come downtown .... We have to look beyond just the parking issue. I see doing the first block right as a major element .... Lehman/I think this is .... real opportunity to bring University and city closer together .... I feel... Clinton... to Gilbert .... improvements .... I think that is a tremendous improvement for both the city and the University. I would be very very interested in seeing the University participate .... a gateway .... We won't do this project unless we get parking .... My understanding is... a large number of folks... View this... do something together... We need the cooperation of the University to do this .... money, Wilson/I believe the University has indicated they are quite willing to participate. The level of participation has to be worked out .... Vanderhoef/In parking also? Wilson/That would be one of the elements that would have to be worked out. We have held off the completion of landscape design of our new Biology Building pending this happening here .... take advantage of that opportunity as well. Thornberry/...this being a gateway to not only the city but to the University, we really haven't seen the walkway that we are hoping does not block this gateway .... We have not seen that and don't know how that could be incorporated in this streetscape. Wilson/ ....we need to bring both sides of the street together. Lehman/ .... critical .... City of Iowa City... we can afford to build a parking ramp. We cannot do another one for probably 5 to 6 years .... options regarding this side... and Block 102. I think this project depends on that ramp... If we were to choose Block 102, this project isn't going to happen for 5 to 6 years. I think it is terribly important that the city and University sit down and decide what level of cooperation .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 36 Wilson/All I can do is repeat that the University is willing to participate, the level has to be discussed. Thornberry/ Lehman/It is a wonderful opportunity for us to do something together .... mutual benefit. Norton/Maybe we ought to find out who owns the street. Kubby/ ....I would rather make a commitment to our current downtown and do it right .... Downtown is more important to me .... Lehman/I think we have an understanding... this particular project will not occur .... will have to be in conjunction with a parking facility constructed at the same time. Norton/They are linked .... Kubby/ ....this streetscape is more important. Champion/ Brian Clark/ .... Quickly thank our committee .... volunteers .... local businesses .... your guidance .... What Ann is going to pass to is a more detailed cost estimate than what appeared in the draft report. I also want to clarify the Phase 1 project that our committee is recommending the city construct. The Phase 1 project extends beyond the 100 Block... begins to set up a framework on the 200 Block by extending light fixtures down... walk ....300 Block... extending... light fixtures .... to those locations .... CHANGE TAPE TO REEL 98-23 SIDE 1 Clark/Light fixtures and southside curb development on the 200 Block to handle disability concerns .... Phase 1 costs .... Handed out a site furnishings .... identified kiosks .... light fixtures... site furnishings .... We have worked with the Downtown Streetscape Committee on getting to a family of furnishings that we think work well together. Lehman/Is that bike rack silver in color?... Clark/We would propose black .... I can answer any questions regarding the project. I believe it is our Committee's recommendation that we build the Phase 1 project This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 37 prior to a ramp being constructed ..... We felt the need to establish a vision with the city early on .... Gerry Ambrose... he was willing to sacrifice the ...24 stalls in front of his business to get this vision built .... Norton/That is impressive. Clark/What I am hearing tonight is that this 100 Block is depending upon a parking facility .... Kubby/We could modify... commit to 100 Block and commit within a certain time period the northside ramp. Clark/We do have 200 Block and 300 Block development as definitely part of that parking facility strategy. Vanderhoef/The parking that you keep showing in all of the drawings on southside of the 100 Block. I was told today... loading zone all during the day. Clark/It would be a time loading zone ....from 8:00 to 5:00. From 6:00 to midnight, it is parking area. Vanderhoef/ ....I question ....numbers of lost parking spaces ..... Clark/ Vanderhoef/We are losing another 40 parking spaces. Clark/Not quite 40 .... We are willing to work with yourself and local business owners on establishing that zone and what times are flexible for those businesses .... Kubby/We did talk about having that just morning loading .... Vanderhoef/ Lehman/I don't think we came to any conclusion. Vanderhoef/ .... you are saying it will be 44 stalls plus another 20... talking 64 stalls lost .... That is just in that one block .... We have already made the decision not to add additional parking spaces on Clinton Street in the form of angle parking. I personally am not in favor of losing 64 parking stalls. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session Lehman/These are not parking spaces now? Vanderhoef/They are loading zones. Clark/We include loading zone spaces in the total. Lehman/ Clark/ Vanderhoef/ Norton/You are going to recover how many on Dubuque? Clark/We estimated 15 to 20. Vanderhoef/ Clark/Parallel .... Champion/A lot of my customers park there, too. I am willing to give up those parking spaces ....Most of my customers park on Iowa Avenue .... sacrifices you have to make. Norton/How long... assume we are going to proceed with the ramp. What would be the earliest that could get under way? .... Davidson/Depending on which scheme we land on and the amount of property acquisition and demolition .... will change that number .... at the latest we would hope to be getting ready for construction a year from now. There is a possibility... might be able to go through design phase .... have something ready to go, start building late this year .... More realistic is that a year from now we would be getting ready for project... 6 to 9 month construction period. Vanderhoef/ ....start first of April .....well into the school year .... (All talking). Vanderhoef/That is a long time to be without parking down there. Lehman/How long a project is this... for the street itself?. page 38 This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 39 Clark/We are estimating a construction season of 6 to 9 months as well ..... The street could not be totally closed to do it .... Lehman/During the construction portion .... what is the total parking in that block? Davidson/(Can't hear). Lehman/You would lose 67 spots for the year it takes to build it .... you have to drive through there... lose the entire parking for a year. Davidson/(Can't hear). (All talking). Jim Clayton/Joe Fowler had talked about doing something with the meters on eastern section of Iowa Avenue, east of Gilbert .... incentive to move .... another alternative .... Brian was right, we thought you should go and do this first block right away without the parking ramp. Then the parking ramp would step in .... Norton/We do need to rethink the west side of Clinton during the interim. Kubby/I am ready to go ahead with Phase 1. Norton/So am I. Kubby/ Clark/We are only going to build that street once in our life time .... Champion/Hope you get done with it in mine. Clark/ Vanderhoef/I have one more question... widening the sidewalks in the 100 Block .... It appears that you are making those sidewalk an additional 5 feet wider ..... Clark/We have the same dimensions running down the three blocks .... same curb line all the way down. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 40 Vanderhoef/ .... width of the sidewalk is different .... concern .... vaults .... If you widen that sidewalk another five feet .... amenities .... trees .... unloading semi trucks of equipment... five feet is a long ways... Clark/Valid point... can't answer that right now... next stage as design development begins, we will look at those issues ....unique irregularities of the corridor ....still make it work. Vanderhoef/ Clark/To every business is important .... Lehman/We wouldn't have benches and bike racks between a loading chute and curb .... keep that space open. Thornberry/ .... should not be that much of a problem... use two wheelers .... got to wheel it in and put it away. Lehman/What is it we are going to do with this proposal? Clark/Defer to Karin... approve of the concept .... details of whether it is tied to the parking facility or not can be worked out a little later ....Direction of the concept is appropriate and that you concur with that direction ....As long as you support the concept, we will prepare the final draft of the report for presentation on the 24th. Council/(Yes). Clark/Thank you very much. [Council Break 9:55-10:00 PM] This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 41 Parking Facility 98-23 S1 Davidson/ .... What we have for you .... talked about this in December, you asked Joe and I to prepare two things for your further consideration and they were schematic design plans of Block 102 and the Block 61 or Iowa Avenue site to make sure that we could... put parking facilities realistically on those two sites. We have done that .... I have overheads of the layouts... talked to all the property owners .... who own properties that would be affected by either site... summarize those discussions with you. What we are hoping to get from you tonight are three things: decision on the location .... of where you want this .... 2- once you have landed on the site... alternative design schemes, land on one of those if possible .... final thing .... to the degree that you can give us any input this evening on design considerations that you want to see as part of this .... non-parking or commercial institutional uses on first floor ....that is the kind of thing we need to know up front to put in the RFP. The first question is the location. Which site are you interested in? Champion/Iowa Avenue. Norton/Iowa Avenue. Thomberry/Iowa Avenue. Lehman/I would support Iowa Avenue .... depends on what degree of participation the University has in the project ....benefits the University at least as much as the city .... Davidson/Our discussions thus far with the University about any financing of any aspect of this has been exclusive to the streetscape. We have had no discussion about the parking project. We can go back and have those discussions. Lehman/I would like to see that discussion take place sooner .... visit with the University and work this thing out .....I think we have a commitment to do that... needs to be sharing of these costs .... Kubby/ Lehman/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 42 Norton/ .... students are the bread and butter for the great majority of people that I know of. I don't want to make too big an issue of that ....nice to get some contribution out of the University... cautious how I put that. Vanderhoef/ ....a lot more things built on east side of the river ....Student population is important to downtown .... We have no parking there ....We need to show some real commitment by the University for it. Lehman/I would certainly support the ramp if we can get some cooperation. Davidson/If you wish to tie your decision on the location to the University's financial commitment to a facility on Iowa Avenue, do you wish to go through any of these further questions tonight, not knowing what site you are going to land on? Champion/I am not willing to tie the parking ramp to the University .... I am totally willing to tie the Iowa Avenue landscaping .... Vanderhoef/I would like to see the possibilities of what those ramps look like ..... Davidson/Block 102 or Iowa Avenue. (All talking). Davidson/We did ask the consultant if it was possible to build the parking facility on the property that the city owns or has control of.... City worked out an arrangement with Ecumenical... they have known this was an inevitability .... attempt to protect their interests .... Have some control over both the Senior Center parking lot and the Ecumenical Towers parking lot. It is possible to build a facility .... access off of Iowa Avenue .... This is the only scheme .... that you cannot put a commercial component into. This needs to be dedicated solely to parking. Staff is going to recommend that you not do this .... 262...net of only 179... We do not feel...that this does enough. If you want to go with a facility on the site, this is the one that we recommend .... It does involve acquisition of two properties, the Harmon Building and the Cottage Bakery Building. We have had discussions with both of those property owners. The Cottage Bakery... interest... would be relocated into our facility .... positive thing .... some interest there .... The Harmon Building owner .... reacted somewhat positively .... doing something on top .... explore .... residential above the parking .... five level structure .... 11,000 square feet of non-parking, commercial or institutional space. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 43 Thomberry/ Davidson/Part of ground level floor would be parking as well .... four levels above that .... 379 .... net is about 300. Thomberry/Cottage has parking now in the back of their facility. What would happen to that? Davidson/It would go away with that scenario .... has some value in our acquisition of that property. Champion/ Davidson/ ....design detail of the project. Lehman/Entrance and exits? Davidson/Iowa Avenue .... looked at providing access off of the alley... utilities... didn't work out .... preserve a downtown streetscape face on Linn... angle parking would go back in... preliminary cost estimate .... Thomberry/Commercial entrances on Linn Street and Iowa Avenue? Davidson/Possibly on the Iowa Avenue comer of it, Dean. Kubby/Important for me what it looks like on Iowa Avenue .... Davidson/These two facades .... masonry .... Kubby/Might be interesting... public art ..... Davidson/That committee is up and running now .... integrated into this .... opportunity is here... enhance parking for the Senior Center as well. Vanderhoef/How many spaces presently reserved there for Senior Center and Ecumenical Towers? .... Davidson/Downtown Parking Study... Senior Center lot is 48 ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session Bob Welsh/ .... 41 .... HUD required us to have one parking space for every two apartments... 41 spaces .... Champion/Are they all on the parking lot side? Vanderhoef/Then we are down to 211 net. Davidson/The net is 296 .... Vanderhoef/Start out with 379 spaces .... net of 300 .... Davidson/Net comes from we are displacing two existing parking lots .... Vanderhoef/Then we are talking about the net of removing the ones on Iowa Avenue. Davidson/ Our report doesn't have anything to do with Iowa Avenue streetscape .... We don't know exactly you are going to do there .... It is 79 .... Norton/Would there be virtues to connecting over to the Senior Center? .... Davidson/That could be something we could at least take a look at ..... Vanderhoef/How about airspace over Eastlawn? Davidson/We did take a look at that and the problem .... not much of a setback to the Eastlawn Building ....Also looked at that same thing with the Magna Bank Building .... Norton/What about extending over Gilbert Street or Linn Street? Davidson/Extending over Gilbert Street is something we have not looked at. There is a desire to keep the outdoor service area there for the commercial business ....If any of you have been to Des Moines... extends over the street .... (All talking). Thornberry/Parking facility for Mercy Hospital goes over the hospital. Davidson/If that is something you are interested in, let us know. Norton/ ....It would have certain virtues. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 page 44 WS020998 February 9, 1998 Council Work Session page 45 Davidson/We will check into that. Going over Linn Street, is there any interest in that? Vanderhoef/...tunneling under .... Davidson/Underground parking is about triple the expense of above ground .... the cost is just prohibitive .... Lehman/Maintenance and operations are very expensive. Davidson/We are in the range of $12,000 to $14,000 a space. We would be up to $35,000 to $40,000 a space for underground parking. Kubby/...sensitive the needs of Senior Center volunteers ..... it is a source of contention within the Senior Center right now ....detail that has to be worked out ....Seniors need to have a lot of input on it. Lehman/ ....could we say we like this one better? Davidson/Okay, so if you decide that this is the site you want, this is the scheme you would go with. Okay. Do you want to talk at all about Block 102? Champion/I don't. Davidson/Okay. Can we also assume that you are interested in us attempting to work out with property owners some things .... as well as putting something on the air rights above .... private individual .... Thomberry/ Davidson/ Kubby/Think about what that does to the whole streetscape and the whole corridor to have something that tall on Iowa Avenue and what it does to the vision .... Davidson/ ....we do have another tall structure there .... Kubby/ (All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 46 Davidson/ Thornberry/What is the tallest building on Iowa Avenue on that Block 1, 2, and 3. Davidson/Ecumenical .... Vanderhoef/Dey Building .... (All talking). Lehman/Are we interested in this parking facility in connection with or separate from Iowa Avenue? Are these two projects going to be tied together from our perspective? Champion/I would do Phase 1 and the parking ramp as rapidly as possible. Lehman/Are we telling staff that this ramp is tied to do something with Iowa Avenue? (All talking). Thomberry/I would. Norton/Phase 1 and then the ramp .... Thomberry/ Lehman/What I think I hear is that council is interested in seeing this project move forward, preferably attached to Iowa Avenue .... Kubby/ ....Iowa Avenue... I don't mind us saying in order to do Iowa Avenue, let's do the ramp on Iowa Avenue. But I don't want to go the other way around .... Thornberry/I think the parking facility north of the downtown area has been needed for so long .... I wouldn't tie the two together .... Lehman/Jeff, I think we would like a parking facility. Do a little more work on it. Davidson/Just one quick clarification for me. Do you want us to go out and start pursuing a design finn for this site immediately or would you like us to come back on the 23rd and indicate what our discussions with the University have produced. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 47 Vanderhoef/I would like to hear the University, I would like to hear about the- Davidson/ Thornberry/I would like to proceed with both .... get stuff going and proceed with the University .... Norton/I would too ..... Davidson/Was there four for that, Mr. Mayor? Norton/ Lehman/Go. Davidson/Thank you. Welsh/I did speak with Joe Fowler .... I used to live on Iowa Avenue. I would hope that in the design stage .... design features .... I am no longer on the Board of Ecumenical Towers .... I mentioned some design features that would help to accommodate those residents ....suggestions... air rights over Linn Street ....design factors that I think would help .... Champion/This will really help the Senior Center .... Welsh/I am on the Nutrition Committee .... number of persons... would increase 50% .... We have people who come... at 10:30 so they can get a parking space .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 48 Melrose/Hawkins Intersection 98-23 S1 Davidson/We met on this a few weeks ago .... To no one surprise, our analysis did show that the right turn lane, if added, would be a big help to traffic flow... west bound traffic would reduce the average delay per vehicle from 60 seconds to 20 seconds ..... 20 seconds... motorists expectations. We have an opportunity to coordinate this with a University project that is going to be occurring on Hawkins Drive ..... Will allow it to be completed this year .... Rick did not think that as a city project we could get it done... We do think it could be done as part of the University's Project this year. We are estimating approximately $60,000 of expense... would give us 160 foot right turn lane .... improve things quite a bit through there .... Did have a discussion .... Melrose Neighborhood Association .... hasn't met formally... informal discussions with a number of people and doesn't feel like anyone has a problem with it. I did not hear from University Heights. Kubby/I think we should have communication with them and officially with the neighborhood association. Davidson/If we want to go ahead with this, we will need to amend the ordinance setting the cross section .... Norton/How far into town does their leverage extend? .... Vanderhoef/From the award winning bridge. CHANGE TAPE TO REEL 98-23 SIDE 2 Lehman/You said in your memo you would attempt to contact University officials prior to today. Davidson/And we did try and do that .... We do not have a commit for funding .... Kubby/I think we should have a goal of getting them to pay $20,000 .... Lehman/I think half would be more appropriate. (All talking). Dick Gibson/This request to me this morning and I did react to it .... the request was couched in the terms that the council believes that the University did not step up and advocate for this right turn lane at the time that road was approved and built. I have to tell you we didn't even know it wasn't going to be built. We did not know This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 49 it was not going to be built and we were shocked .... We are absolutely in favor of getting it built and we are going to be big beneficiaries... Whether we pay for it or not, I can't commit right now .... We will have to look at it .... We are rebuilding a chunk of street down through there .... also a main connection between Hwy 6 and Melrose Avenue .... I don't know what the rationale is .... Lehman/Dick, that section we cut out after we put it in, was that wide enough for the third lane? (All talking). Davidson/Real quickly... when we were out there doing our analysis of this, we took note of another situation that we feel like we need to bring to your attention and that is Melrose Court and Melrose Avenue. We were... shocked to observe the traffic conditions out there .... There is a combination of very very aggressive motorists behavior at that intersection, combined with ....some confusion about what the pedestrian signal set up is that intersection .....It is not working... safety problem that we need to address there .... although staff did advocate a conventional traffic signal at that location... neighborhood association was dead set against it... We really feel .... two options. We don't believe you should leave it the way it is. A conventional traffic signal ....with the walk light ....Other thing... relocate the pedestrian signal down in the middle of the block .....gets the pedestrians away from the motorists on Melrose Court. We would like to look at both .... Kubby/I would want the guidance of neighborhood association .... Is it okay if we pursue looking at them? Council/(Yes). Champion/ Davidson/They are using it now, that thing is on all of the time ....Okay, we will take a closer look at that one. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 50 Deer Management Plan Update 98-23 S2 Lehman/Deer management, Lisa. Handsaker/ .... an update... three weeks ago, Dennis and Judy Rhodes, one of our committee members, Misha Goodman-Herbst and I met with Dr. Ferris, who is the administrator for the DNR and the DNR attorney to go over our petition and brief.... It was at that time that we received a clear indication from Dr. Ferris what his opposition was to sharp-shooting and that was that it did not provide a recreational opportunity within the city limits for hunting .... not our mission. Senator Dvorsky invited Misha, Dennis and I to meet with the standing Natural Resource and Environment Committee, a Senate committee. They wanted to know the problems that we encountered in trying to work out a municipal deer management plan with the DNR .... eye opening .... Dr. Ferris did come to Iowa City and tour our target areas .... Last Monday, Merlin Bartz .... went on a tour with Dennis, Ron Fort and I ....problem areas ....talked about proposing legislation that would take this issue out of DNR hands .... noticed significant change in their opinion .... Did receive the staff decision from Dr. Ferris indicating that he felt the bow and arrow hunting would not solve our problem here .... he thought sharp- shooting should be permitted .... We are going back again on Thursday to make our final presentation... to the Natural Resource Commission .... who will set the rule on the ability to sharp-shoot or not .... Hopefully Thursday we will get final approval to develop a plan with the NRC...then work with them over the next couple of months to finalize a plan, hopefully in May ....start to implement in September 1 .... Norton/I think you deserve a lot of credit for pushing as hard... consistently... good report .... Handsaker/I also want to give a lot of credit to the committee .... Kubby/I had two questions .... concern me about the recommendations .... One is saying that city personnel will be allowed to use baited traps. We haven't made that decision about who is going to. If it is going to be USDA or city personnel. Mitchell/Right .... I am going to ask them... We want the option of using either city personnel or the USDA. Thomberry/Is it one or the other? Norton/Didn't want to be limited to city personnel. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 51 Mitchell/We would like to have that option .... Kubby/Other thing that is in here is saying that the city is strongly encouraged to consider bow and arrow hunting and bait trapping .... that is really against what the committee came up with ..... that has nothing to do with quick kill and no sporting opportunity .... important values .... I am nervous that this is in here .... (All talking). Mitchell/One of the things we are going to have to go back and do .... assume that they approve these recommendations... Go back and work with DNR to come up with specific language for the plan itself. They are strongly encouraging us to use bow and arrow hunting as part of the long term management plan. It doesn't mean that we necessarily have to .... Get the committee back together... try and work this out .... We didn't come up with a long term management plan .... Committee... let's evaluate it on a yearly basis .... Kubby/ Thomberry/ .... not do .... is in five years, without anything going on in the interim, having to do it again and again .... Norton/We don't want to be told that that should be done with bow hunting ..... hunting in the city which we are trying to reject. Thornberry/We didn't hear from the committee .... Handsaker/ .... convene the same group ..... We are going to be taking a helicopter count again... fresh numbers... Have council pass the 98-99 plan. That would be the plan that we would work off of. ..... Vanderhoef/They want you to come up with the numbers for the kill and everything? Handsaker/Yes .... The committee did establish the number per square mile .... We did come up with that figure. Vanderhoef/ Handsaker/Generally, when people start reduction plans, you have to do it every year... there will be some form of killing of deer probably .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 52 Thomberry/Annually .... Lehman/These are things your committee needs to come back and recommend to us... Thank you for a job well done. Handsaker/ Mitchell/We will keep you updated. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 53 Organizational Issues 98-23 S2 Lehman/I think we can probably skip organizational issues .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 54 Council Time 98-23 S2 1. Kubby/ .... future work session... further discussion of police issues is not on that list and I think it should be. Norton/It should be indeed. Kubby/Just add. 2. Kubby/The meeting between some bar owners and police officers... staff... council members is this kind of ad hoc committee and I just feel uncomfortable that the whole council isn't getting an official update about that meeting and a request to have such a committee instead of just happening .... It should come here. Atkins/Then you will have to correct me. That was my idea. I proposed it right on the spot. Norton/How about the PCRB involvement in that? .... One of the tasks for them was to have occasional hearings which might involve bar owners or other people .... to hear from people. I kind of wondered about their role .... Kubby/I think that when the city has ad hoc committees, the council should be formulating that .... When there is staff time being used for an issue, there has to be a majority of people and this same should be true ..... Champion/I think there is a difference ....council committees... and administrative committees .... Norton/We have a PCRB. Isn't that their turf?. Lehman/I was at that meeting... a grand opportunity for them .... uncomplimentary remarks... End of that scenario... something needed to be said .... Steve got up.. explaining to the bar owners some of the obligations that we have .... Made no excuses whatsoever .... Said look, if we have a problem .... this is something that needs to be resolved between the Police Department and the bar owners .... procedure, helping each other... I don't have a problem with that committee functioning because I think it could serve a very worthwhile purpose. Norton/...make sure the PCRB and council are perfectly well informed .... police issues... procedures... polices... practices .... Make sure the PCRB isn't ignored .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 55 Kubby/Issue of notification ....No idea that council members were meeting in an official capacity with people .... Everyone needs to be in the loop .... Thomberry/ Lehman/We were not there in any official capacity. So that is not accurate ..... comments .... PCRB .... they were told how those complaints can be filed .... Norton/ .... PCRB was expected to have some hearings and invite citizens .... concerns about police behavior .... that was the whole process and PCRB was to be our mechanism to kind of deal with that .... O'Donnell/But these people wouldn't go the Police Review Board. Lehman/They may very well go .... Karr/Two issues here... they have a double goal... 1-complaints they address .... 2- exploring policies and procedures. They are in the midst of doing both ....case by case... coming as a package .... However, on this matter, the PCRB was informed of this meeting, the invitation was relayed and through legal counsel it was advised that a quorum should not attend .... free to attend if they wish to. One of our members attended, not as a member of the PCRB .... as a member of a business and did report back. Based on that report back, the PCRB is going to be looking at the PCRB complaint form as well as the other form, the police internal citizens report form .... Kubby/One of the things we did talk about in the formation of the PCRB... our desire... public hearings .... Karr/...they would like to hear a presentation of the current policies and procedures governing public intoxication of patrols downtown. They have not received that background information .... The first thing they are going to have to do... handle the complaints .... time frame... they have been meeting eight straight weeks in a row .... It is on their platter .... discussed... preliminary complaint form status... on the 25th. Champion/In defense of what happened... We were just there to listen... the group was very negative about the police ....arresting minors ....I think what Steve did was totally appropriate... took the edge off of their anger ....political astute way to handle .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998 February 9, 1998 Council Work Session page 56 Norton/There is some process issues here .... Lehman/Is there anyone on the council who objects to this committee that will be meeting once a month? .... Norton/ Vanderhoef/We want to keep communication up. Lehman/We all agree ..... 3. Norton/I want to be sure review of water projects ....We still need to look at where are our water projects, whence have they went .... What has happened to our estimates and the growth... review o£ water projects. Lehman/Okay. 4. Kubby/Let Dale know I am going to ask .... TCI ....update .... Helling/Eleanor and I are working on ....hope to have to you... recommendations ..... litigation .... Kubby/ Dilkes/I prefer to send it confidentially. Kubby/I might say that we are expecting to get some communication .... acknowledge .... Lehman/Indicate that staff is working on what options are available to us .... Thornberry/...Waterloo now has two cable systems... Cedar Rapids is looking at a second cable systems. What are our options? Lehman/My understanding .... Karr/...executive session... convene a formal meeting .... Adjourned: 10:58 PM This represents only a reasonably accurate transcription of the Iowa City council meeting of February 9, 1998 WS020998