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Home My WebLink About1998-02-24 Info PacketCITY COUNCIL INFORMATION PACKET I::ebrua i 3, I gg8 IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 MISCELLANEOUS ITEMS Letter from City Manager to Burnell Chadek: SEATS Memorandum from City Manager to Airport/City Council Committee: Commercial Land Memorandum from City Manager: Memorandum from City Manager: IP15 Memorandum from Police Officer Kevin Berg to Community Relations Events IP16 January 1998 Building Permit Information Board IP18 IP19 Trihalomethanes in Water Supply Pending Development Issues z I Feasibility Study for Airport Memorandum from City Manager and City Attorney: City Plaza - Activities/Events/Displays Memorandum from Assistant City Attorney Mitchell: Deer Management Update Letter from Rod Sullivan (ARC of JC) to City Manager: SEATS Memorandum from Planning & Community Development Assistant Director: Summary of City Council Decision-Making at February 9, 1998, Work Session; Melrose Avenue Intersections Memorandum from Planning & Community Development Assistant Director: Summary of City Council Decision-Making at February 9, 1998, Work Session; Downtown Parking Facility Memorandum from City Clerk: Revised Meeting Schedule for March Memorandum from City Clerk: January 29 Work Session Memorandum from Public Works Project Coordinator to City Manager: Agenda Items Memorandum from Development Regulations Specialist to City Manager: Hy-Vee First Avenue Light Complaint Letter from Assistant City Manager to Legislators: Iowa Department of Management Notice of Public Hearing Adjusted Average Percentage Change Police Captain Tom Widmer: December 1997 & Commission Applications. Iowa City Wastewater and Landfill Division Annual Report 1997 [Council packets only] Iowa City Water Division Annual Report 1997 [Council packets only] February 13, 1998 Information Packet page 2 Agendas for the 2/12/98 & 2/13/98 meetings of the Board of Supervisors. Memo from the Finance Director regarding revisions to the Budget & CIP. Investment Report for six months ended 12/31/97. February 13, 1998 Mr. Burnell Chadek Johnson County SEATS CITY OF I0 WA CITY Dear Bumell: The City Council has directed staff to prepare a budget proposal that would incorporate paratransit service similar to the service SEATS currently provides to the county. As I am sure you are aware, in order to calculate these costs we will need from your office background information on which we can develop budget proposals. Accordingly I am requesting the following information: Scheduling and dispatch policies. What are policies, procedures, decision-making points, etc. associated with the scheduling and dispatch activity function. Your current operational situation, that is, number of employees, compensation/benefits, hours of operation etc. Labor agreements that directly involve the SEATS employees, including a complete job classification and pay plan. 3. Your personnel rules and regulations as they apply to SEATS employees. Any special training, particularly by contract, for your employees. Much has been said of the issue of employee sensitivity and training. If you conduct any special initiatives at a cost to your operations, that training should be so identified. The maintenance agreements as they relate to your rolling stock and related equipment. Documents that identify fuel costs, maintenance records. Maintenance agreements as they relate to your computer system and other technical support devices. We assume you provide services to not only Iowa City/Coralville/University Heights but also to surrounding jurisdictions. What are your operating policies that affect trips, for example, to North Liberty, Hills, Lone Tree, Shueyville. Include copies of contracts with the jurisdictions. Time of day, time involved, days of the week, etc. Same for trips to rural areas. We understand that any trip originating in Iowa City to any other jurisdiction is paid for by County resources. Please confirm or clarify this policy position. o Please identify any communications you have with insurance carriers who cover the SEATS operation. A question of employees entering the homes and providing other support services to passengers has come under scrutiny. Our insurance carriers have indicated concern about such policies and procedures. We would appreciate receiving 410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240-1826 · (319) 356-:~000 · FAX (319) 356-5009 Mr. Bumell Chadek February 13, 1998 Page 2 any information as to what your insurance carrier may have advised you with respect to such policies/procedures. 10. In a letter of January 29 to the City you discussed the monthly trip to Cedar Rapids for shopping. Please identify similar types of special tdp and/or other special services that are provided. Include policies surrounding these trips and, in particular, the aldership and time involved. 11. In that the County service portion of the SEATS operation is done at your discretion, we need to know what applicable ADA policies and regulations you might apply to these services. We are aware of the underlying requirements for ADA on services to those operating a fixed route system. We are interested as to whether you apply requirements in serving the County. 12. At a recent meeting a SEATS employee commented on the need for a formal operating plan. We have fully intended to develop just such a plan. In order to assist us in the review, we would appreciate a copy of your operating plan. Please provide this information as soon as practical. As I understand the letter from the Chair of the County Board, they are interested in further discussions with Council. The Council is as anxious to discuss this with the Board and it is thus imperative that we receive the information requested as soon as possible. Please direct all information to Ron Logsden. He may be contacted for any clarification. Sincerely, City Manager cc: City Council Johnson County Board of Supervisors Joe Fowler Ron Logsden Kelly Hayworth tp3-1 sa.doc City of Iowa City MEMORANDUM Date: February 13, 1998 To: Airport/City Council Committee From: City Manager Re: Feasibility Study for Airport Commercial Land We have sought proposals from appraisal firms/economic development consultants to assist us in providing information to the Committee on how best to proceed with the development of the approximately 54 acres of public land north of the Iowa City Airport. Upon review of the information submitted by such companies, we have selected East Iowa Commercial Real Estate Appraisers. This is a local firm we believe to be very familiar with our community, who can provide the information necessary to assist in your upcoming decisions. The following is a summary of some of the various activities that will be undertaken in preparation of the report and recommendations. This information will then be submitted to you for review. As part of the contract, the consultant will plan to make up to three presentations to the Committee and/or other groups as you see fit. The areas of analysis are summarized as follows: 1. Study and evaluate the Airport parcel as subdivided and improved with all infrastructure in place and translate that value into appropriate lease rates. 2. Analyze the highest and best use of the land including the appropriate mix of industrial and/or commercial. 3. Compare the necessary investment and ultimate value of the project to determine its financial feasibility and in particular how the project might be staged for the maximum efficiency in terms of both cost and subsequent marketing. 4. The consultant will make recommendations as to how private developers might be involved in the process in order to leverage public resources most effectively. 5. The consultant will conduct a market-wide analysis of competitive land. The analysis will determine the supply of competitive industrial land in the Iowa City, Coralville, North Liberty area and recommendations provided accordingly. There are other work activities as needed, but the preceding summarizes the consultant contract. I have signed this contract and work is expected to be completed in approximately four to five weeks. The cost is $8,500.00. We will keep you advised. CC: City Council Airport Commission Airport Manager Director of PCD Im~mem~sa2-12.doc City of Iowa City MEMORANDUM TO: FROM: DATE: RE: City Council City Manager February 13, 1998 Trihalomethanes in Water Supply The following information was prepared by our Water Division personnel. On Wednesday, February 10, information was released to the press in California about a study performed linking Trihalomethanes (THMs) in drinking water to spontaneous abortion. (The study has not been published at this time.) We are providing the following information to let you know about THMs in the water industry and Iowa City in particular. Trihalomethanes and other disinfection by-products are formed when disinfectants such as chlorine, used to control disease-causing contaminants, react with naturally-occurring organic matter in the source water. The primary THMs of concern are: · Chloroform · Bromodichloromethane · Dibromochloromethane · Bromoform Trihalomethanes are the result of disinfecting water, which is essential for protecting consumers from life-threatening disease. The health risks from THMs are extremely small compared to the risks associated with inadequate disinfection. It is important, therefore, that disinfection not be compromised in an attempt to decrease such by- products. Trihalomethanes have been monitored in the Iowa City water system since 1980. The Environmental Protection Agency (EPA) currently regulates THMs by imposing a maximum allowable level in ddnking water of 100 parts-per-billion on the average of quarterly sampling from the distribution system. To reduce potential exposure, EPA proposed to lower that level in the future to an average 80 parts-per-billion. Iowa City did demonstrate elevated levels in 1989, and a public notification was made at that time. However, the Iowa City Water Division has taken steps to reduce THMs. We will continue to evaluate our systems and processes to protect public health and feel it is the highest priority of this public water system. City of Iowa City MEMORANDUM Date: February 11, 1998 To: City Council From: City Manager Re: Pending Development Issues Amendments to the Neighborhood Commercial (CN-1) zone regarding restaurants. An application submitted by Newbury Development Company to rezone 10 acres from Low Density Single-Family (RS-5) to Planned Development Housing (OPDH-8) to permit an 80 dwelling unit retirement community located on the south side of Melrose Avenue west of West High School. An application submitted by Harvey Miller and Steve Schmidt to rezone 5.3 acres from RS- 10, Suburban Residential, to CP2, Planned Commercial, for property located in the northwest quadrant of the intersection of Highway 1 and Landon Avenue. An application submitted by Plum Grove Acres, Inc. to rezone 24.12 acres from ID-RS, Interim Development, to OSA-5, Sensitive Areas Overlay, and for a preliminary plat to First and Rochester, Parts 4-6, a 45-1ot residential subdivision located at the east terminus of Hickory Trail. An application submitted by Dav-Ed Ltd. for a preliminary plat of Galway Hills, a 13.63 acre, eight-lot residential subdivision located on the south side of Melrose Avenue west of West High School. Im~mem~sa2-11 .doc City of Iowa City MEMORANDUM Date: To: From: Subject: February 13, 1998 City Council anager?~ Stephen Atkins, City M ~ Eleanor Dilkes, City Attorney City Plaza - Activities/Events/Displays From time to time, the City Manager receives requests for use of the City Plaza for activities/events that might be considered "controversial". As you know, we have a city ordinance that provides for the issuance of permits for the use of the plaza by the City Manager. Due to the recent controversy involving the Downtown Association's tree in the plaza, we wanted to briefly outline for you the decision-making process concerning such activities. The plaza is a "public forum", i.e. it is open to all members of the public without regard to the content of the speech. As it must, the ordinance allows the plaza to be used for all speech activities, including religious speech. With a few limited exceptions (e.g. "obscenity" and defamation) the First Amendment does not allow regulation based on the content of the speech. The City Manager's role in the permitting process is simply to ensure the health, safety and well- being of the public by imposing content-neutral conditions relating to the time, place and manner in which the activity may be conducted. Displays and activities must not conflict with other activities, interfere with the free flow of traffic, create a nuisance (e.g. a brass band at night), or otherwise be contrary to the public health, safety or welfare (e.g. use of chemicals, fire, etc.) With religious activities or displays there is an additional consideration. As noted above, the Free Speech and Free Exercise of religion clauses of the First Amendment protect religious expression on the plaza. However, the Establishment Clause of the First Amendment prohibits government endorsement of religion. Although the law in this area is complex and at times unclear, generally the question is whether the activity or display has the purpose of endorsing religion or can reasonably be perceived as governmental endorsement of a particular religion. The Supreme Court has indicated that privately-sponsored religious displays in public forums (like the Downtown Association's tree) are less likely to run afoul of the Establishment Clause than government- sponsored religious displays. See Cal~itol Scluare Review and Advisory Board v. Pinette, 11 5 S.Ct. 2440 (1995) (holding that the state of Ohio must allow the Ku Klux Klan to display an unattended cross on the grounds of the State Capitol and would not violate the Establishment Clause by doing so). To summarize, in issuing permits for the use of the plaza, the content of the particular activity is not considered and the content-neutral criteria are applied equally without regard to the message that is conveyed by the display or activity. With religious displays we must also be mindful of the establishment clause issues discussed above. Please call if you have questions. cc: City Clerk Assistant City Manager Assistant City Attorneys City of Iowa City MEMORANDUM Date: February 13, 1998 To: From: The Honorable Mayor Ernest W. Lehman and Members of the City Council Dennis Mitchell, Assistant City Attorney ~J[ Re: Deer Management Update On Thursday, February 12, 1998, the Natural Resources Commission approved the use of sharpshooting and trap and kill as methods to lethally reduce the deer population in Iowa City, subject to Iowa City developing an acceptable long-term management plan for the maintenance of reduced deer numbers. Several commission members expressly stated that they would like to see bow and arrow hunting as a component of this long-term plan. City staff, along with several members of the Deer Management Committee, will meet with DN-R staff on Thursday, February 19, 1998 to work on the specifics of a long-term management plan. The Deer Management Committee will then be reconvened to discuss the plan and to make recommendations to the City Cotmoil. The plan will then be presented to the City Council for approval. It is our goal to have a long-term management plan submitted to the Natural Resources Commission before their next meeting on Thursday, March 12, 1998. If you have questions, please do not hesitate to give me a call. Cc: Eleanor Dilkes, City Attomey Stephen Atldns, City Manager Marian Karr, City Clerk Lisa Handsaker, Administrative Assistant Misha Goodman-Herbst, Animal Shelter Supervisor R. J. Winkelhake, Chief of Police Lt. Ron Fort, Police Department The Ar, c The Arc of Johnson County 1700 First Avenue S. Suite 16 * Iowa City, IA 52240 (319) 351-5017 · FAX (319) 351-6837 Providing services to persons with mental retardation and developmental d~sabilities. February 9, 1998 Steve Atkins, City Manager City of Iowa City 410 East Washington Street Iowa City, IA 52240 Dear Mr. Arkins, It has come to my attention that you were unhappy with the tone of my recent letter to the City Council (2-3-98). I admit that it may be a bit harsh, but you should know that the tone of my letter is very representative of the comments we have gotten over the past couple of months. People who use paratransit services have serious issues with the City. You can refer to my earlier letter for specific concerns. The Are of Johnson County truly wishes to help Iowa City to become a better place to live. Given this commitment, we would welcome the opportunity to speak with the City regarding paratransit or any other quality-of-life issues. We have offered to speak with the City at least twice (letters dated 12-9-97 & 2-3-98) in the past two months. To my knowledge, no one from the City has spoken to us regarding these offers. We appreciate your willingness to contact a member of our Board of Dh'ectors on this issue, and hope that this is the beginning of a dialogue between our two groups. Please contact me at 351-5017 if you wish to discuss this matter further. Thank you for your interest in what the Arc has to say. Sincerely, Rod Sullivan Executive Director Are of Johnson County co: Iowa City City Council members City of Iowa City MEMORANDUM Date: To: From: Re: February 13, 1998 . City Council Jeff Davidson, Asst. Director, Dept. of Planning & Community Development Summary of City Council decision-making at February 9, Melrose Avenue intersections 1998 work session; This memorandum will serve to summarize decision making at your February 9, 1998 work session. Intersection of Melrose Avenue and Hawkins Drive. Staff has been instructed to coordinate the construction of a westbound right turn lane with the University's Hawkins Drive reconstruction project this summer. Although the addition of the right turn lane will relieve congestion at the intersection for right turning vehicles, it will not result in unencumbered traffic conditions at the intersection. Staff was also instructed to attempt to work out a cost sharing arrangement with the University for the estimated $60,000 expense. We will also attempt to coordinate a traffic signal interconnect project with the University Hospital traffic signal at the Hawkins Drive/Hospital Road intersection, and with the City of University Heights at the intersection of Melrose and Koser. The addition of the right turn lane will require an amendment to the ordinance establishing the cross section of Melrose Avenue. We will bring this ordinance amendment to you for consideration as soon as possible. We will make sure that the Melrose Avenue Neighborhood Association and the City of University Heights is apprised that the ordinance change is under consideration. Intersection of Melrose Avenue and Melrose Court. You acknowledged the traffic problems and motorist confusion being experienced at this intersection, and directed us to evaluate other options for safe pedestrian crossing of Melrose Avenue. We will come back to you when we have completed the analysis of alternatives. Let me know if there are any questions. cc: Steve ^tkins Chuck Schmadeke Rick Fosse Doug Ripley Marcia Klingaman Dick Gibson, UI Ken Davenport, UIHC Melrose Avenue Neighborhood Association City of University Heights Dick Kautz, Iowa DOT bc~nernos\3-2J D.doc City of Iowa City MEMORANDUM Date: February 12, 1998 To: City Council From: Jeff Davidson, Assistant Director, Dept. of Planning and Community Development Re: Summary of City Council decision-making at February 9, 1998 work session; downtown parking facility At your February 9, 1998 work session, a decision was made on the location of the next downtown parking facility. We will commence design activities for a facility that will include approximately 379 parking spaces, to be located on the current site of the Ecumenical Towers parking lot, the Senior Center parking lot, The Cottage Bakery, and the' Harmon Building. We will simultaneously commence property acquisition for the land parcels not currently in the City's control. The owner of The Cottage Bakery has expressed an interest in being relocated into the commercial space within the new parking structure. We will attempt to work out the various coordination and relocation issues associated with such a move. The owner of the Harmon Building has expressed an interest in coordinating with the City on a project which would involve the air rights above the parking structure for residential use. We will indicate to this individual that we are willing to pursue this alternative as long as it does not delay the overall project. We will begin the RFP process of hiring an architectural firm for the design of the parking facility. We will attempt to include the various design elements which were discussed at the February 9 meeting. These will be brought to you for approval when the design is farther along, We will also be meeting with the University to discuss their financial participation in the Iowa Avenue Streetscape Project and/or the north CBD parking facility. We will also commence the process of working out the parking arrangements within the new structure for the Senior Center and Ecumenical Towers. Let me know if you have any questions. cc: Steve Atkins Joe Fowler Bill Dolman Karin Franklin David Schoon Linda Kopping Laurie Alberhasky Dick Pattschull Ecumenical Towers jw/mem/]d-parkg.doc City of Iowa City MEMORANDUM DATE: TO: FROM: RE: February 11, 1998 Mayor and City Council Marian K. Karr, City Clerk~,~ Revised Meeting Schedule for March At your formal meeting of February 10 there was agreement to the following March meeting dates: March 9 - NORMAL REGULAR WORK SESSION March 10 - NORMAL REGULAR FORMAL March 23 - Regular Work Session March 24 - Regular Formal All meetings are in Council Chambers beginning at 7:00 p.m. CC: Cable Maintenance Department Directors City of Iowa City MEMORANDUM Date: To: From: Re: February 10, 1998 Mayor and City Council Marian K. Karr, City Clerk Council Budget Work Session, January 29, 1998 - 6 p.m. in Council Chambers Council present: Staff present: Lehman, Kubby, Champion, Norton, O'Donnell, Thornberry, Vanderhoef. Atkins, Helling, Karr, Schmadeke, Craig, Black, Franklin, Davidson, Fosse, Yucuis. Tape(s): Reel 98-19, all; Reel 98-20, Side 1. BUDGET DISCUSSIONS Reel 98-19, Side I City Manager Atkins, Finance Director Yucuis, Public Works Director Schmadeke, PCD Director Franklin, Asst. PCD Director Davidson, City Engineer Fosse, Library Director Craig, and Audio- Visual Services Coordinator Black present for discussion. Council directed staff to proceed with the proposed budget with the following directions: · Trail Systems - Do not develop plans to install bridge piers as part of the Willow Creek Sewer project · Beer Creek - Prepare correspondence to State Historical Society · Westminister Road Sanitary Sewer- Move to FY99 · Library Carpeting and HVAC- Defer · Civic Center 3rd Floor/Police Department Expansion - Separate presentation · Hickory Hill Trail Development- Waiting for P/R Commission recommendation · Sturgis Ferry Park Development- Enhance the appearance of area · Benton Street-Orchard to Oaknoll- FY01. Begin the project planning immediately · Library Expansion Project- Request for information regarding impact to City budget · Hwy. 6 Improvements - Delayed one year for study · Iowa Avenue, Iowa Avenue Ramp, Block 102 Parking Garage, Downtown and Iowa Avenue Streetscapes - Separate presentation Council Work Session January 29, 1998 Page 2 MISCELLANEOUS Reel 98-20, Side 1 City Manager Atkins stated major issues are scheduled for discussion as follows: February 9- Iowa Avenue, Iowa Avenue Ramp, Downtown Streetscape. February 23- Civic Center/Police Department Expansion Finance Director Yucuis stated the budget public hearing will be set for February 24 and the budget needs to be adopted in March. Norton inquired about funding for Housing Forum recommendations. Atkins explained funds are already budgeted for HOME match moneys and if council chooses to create a capital fund for housing projects, staff will need to look at capital financing options. In response to Kubby, Atkins stated staff can prepare a city map to facilitate future budget/ClP discussions, information about Dane Road project plans is being prepared, and will generate ideas on receiving citizen input regarding the city's budget. In response to Kubby, council did not support her request to survey board and commissions regarding childcare needs. Council agreed to not hold the scheduled budget sessions on February 2 and 3. Meeting Adjourned: 8:40 p.m. clerkSnine0129a-ws.doc City of Iowa City MEMORANDUM Date: February 6, 1998 To: Steve Atkins From: Kim Johnson Re: Agenda Items The following are costs associated with Capital Improvement Projects being presented for acceptance at the February 10th Council meeting: l) Melrose Avenue West Reconstruction Project Contractor: Streb Construction Company · Project Estimated Cost: · Project Bid Received: · Project Actual Cost: · Reimbursement from DOT $ 2,081,600.00 $1,631,344.30 $1,837,163.04 $1,362,617.54 CITY OF IoWA CITY MEMO TO: Steve Arkins FROM: Julie Tallman DATE: 6 February 1998 RE: Hy-Vee First Avenue light complaint and ~Ne have been making incremental progress please pass the attached fax on to members of City Council. This particular issue was brought to ubby several months ago news is that we only have one light left to fix -- trention by Karen K ......~.ced. The latest right next to the large house on my a in the light g~a~ ..... pole at the s.w. corner, Avenue. toward gert g pole #1 is the on First way of explanation, light by Muscatine- Light pole #3 is two light po~es farther the corner of First & fax CITY OF I0 WA CITY to: from: date: Deb SchieI-Larson, Hy-Vee Inc. 515/267-2935 Julie Tallman 319/356-5132 6 February 1998 Good morning! I went to Hy-Vee #2 last night for another light meter reading and happily report that the glare from light pole #1 measured 1.0 at the west property line and 0.9 at the south property line. No more corrections need to be made to light pole #1. Light pole #3 still measures 1.9 at the west property line, and I wonder if we had so focussed our attention on #1 that #3 got overlooked. To check the accuracy of my measurement, I took a meter reading from the other light poles and the results were consistent with the results from 29 October, so I'm afraid we still have to work on getting the glare from #3 reduced. I hope it will be simple for Merit Electric to install a shield or a lower watt fixture in light pole #3. It has become apparent that large commercial developments next to residential areas presents some time-consuming enforcement issues not only to City staff, but to the owners of commercial property as well. Please call me after you speak with Merit and let me know when I should go back out to Hy-Vee #2, and thanks again for your help. February 6, 1998 ALSO SENT TO: RICHARD F. DRAKE ROBERT DVORSKY MINNETTE DODERER MARY MASCHER DICK MYERS The Honorable Mary Neuhauser State Capitol Des Moines, IA 50319 CITY OF I0 WA CITY Re: Iowa Department of Management Notice of Public Headng Adjusted Average Percentage Change Dear Senator Neuhauser: I wanted to inform you of the displeasure I have with the State of Iowa Department of Management. The most recent budget forms for Fiscal Year (FY)1999 included a new requirement whereby the City has to calculate a percentage change from FY97 Actual to FY99 proposed. If this percentage change is greater than the National Inflation Factor of 2.16% then the City needs to state the reasons why. I guess I don't have a problem doing things that have a benefit to someone but I fail to see the reason for doing this type of calculation. The few times I have dealt with the Department of Management they have always stated that they do things for the citizens because if they didn't they know the cities would not inform them properly. That is a bunch of garbage. In my opinion the Department of Management is not equipped to decide what the City of Iowa City citizens want as far as information or input. By the way there was no input requested from Cities on this change. This was unilateral decision by the Department of Management. We offer numerous budget support documents and materials. I have not seen any information from the Department of Management that summarizes the State budget, explains increases, etc. I wonder if our citizens should have such information and thereby provide greater scrutiny of State spending. The calculation is an interesting one where you take the FY99 proposed budget amount and divide it by the FY97 actual amount then take that answer subtract one and then divide the number by two to get an average for the two years from FY97 to FY99 and then if the average is over the National Inflation Factor of 2.16 you need to explain why there is a difference. Now there is a worthwhile problem. Of the six lines that have to be calculated for this percentage change, five of them have amounts higher than the national inflation factor of 2.16%. One line is a 93.4% increase from 97 to 99. We are going to explain this but I see no value in explaining that amount because it has no bearing on what's going on in FY99. In most cases a FY97 actual or any actual year will be significantly less than a budget year because things do not get spent according to the budget by fiscal year end. If you want to have this type of calculation then compare it to the FY98 budget rather than the FY97 actual. In my dealings with the Department of Management I believe they seem almost cavalier in their decision-making. 410 EAST WASHINGTON STREET · IOWA CITY. IOWA 32240-1526 · (319) 356-:~000 · FAX (319) 356-$009 2 The City of Iowa City knows what their citizens want. We do keep our citizens informed. We had four public meetings on the budget. We have a Citizen's Summary budget available if anyone would like one. In my opinion this type of calculation and explanation does not benefit the public. Personally and professionally I believe that the requirements put on by the Department of Management are ill advised and do nothing but confuse the citizens more. I am disappointed with the Department of Management puffing a requirement in the Notice of Public Hearing requiring this type of information without requesting PUR~ IC input from Cities. Please call me at 319-356-5052 if you have any questions. Sincerely, Donald J. YucuW Finance Director Iowa League of Cities Jerry Reid, Iowa Department of Management City Council, City of Iowa City Im~r~:ly2-6.doc TO: FR: Capt. Widmer Officer Kevin Berg, Crime RE: December 1997 Community Relations Events DATE:29 January 1998 For the month of December, 19 different officers from the department participated in 13 community relation events. Officers had direct contact with over 1,092 citizens. Officers spent 25 hours involved in community relation activities. Listed below are a shod synopsis of each event, which officers were present, and how many citizens participated. Also included at the end are letters and newspaper accounts highlighting officers' activities and department events. On Dec. 1 Officer Kevin Berg spoke to 75 members of Alpha Chi Omega sorority about alcohol laws. The event lasted about 1 hour. On Dec. 2 Officer Kevin Berg (along with Officer Brian DeBoer, Coralville Police Department) held commencement ceremonies for the graduating class of the Citizens Police Academy. Twenty-one citizens graduated in a 90-minute ceremony. See related articles. On Dec. 3 Chief Winkelhake and Sgt. Mike Brotherton participated in a panel discussion to address safe travel during the holiday season. About 25 persons attended and the event lasted 1 hour. On Dec. 3 Officer Kevin Berg spoke to the staff at Community Mental Health about dealing with difficult customers. The event was attended by 30 people and lasted about I hour. On Dec. 6 Officer Robert Gass and Officer David Nixon assisted at a Holiday Bazaar held at the Senior Center. The officers provided security for the children present. The event was attended by about 500 people of all ages and lasted 4 hours. On Dec. 7 Officer Joel Myers and Officer Dan Moore attended an event at NCS. HACAP kids were present. The officers handed out trading cards, stuffed animals, and stickers. They also interacted through arts and crafts, and watched videos with the kids. Officer Myers was there for 3 hours and Officer Moore for 1 hour, and about 100 kids participated. On Dec. 8 Officer Denise Shaffer attended RSVP Christmas Party. She was introduced as the newest advisory board member. She gave a short presentation about herself, being a female police officer, winter driving conditions, and passed out SEND HELP signs. She stayed after her presentation, served punch, and listened to City High School singers. The event was attended by about 100 seniors and lasted 2 hours. On Dec. 9 Officer Denise Shaffer attended RSVP Advisory Committee meeting. She is one of 10 board members representing a cross-section of the community. The meeting was attended by 12 persons and lasted 1 hour. See related letter. On Dec. 12 Sgt. Mike Brotherton, Officer Denise Shaffer, and Officer Steven Kivi attended a Christmas party at Ecumenical Towers. The officers handed out gifts, served food, helped clean up, and assisted the residents as they returned to their rooms. The event lasted 1% hours and was attended by 60 people. On Dec. 13 twelve officers participated in the Shop With A Cop Program. This is an event that is sponsored by the Iowa City chapter of the Iowa State Police Association, an organization that represents all police officers across the state. The program assisted families with holiday shopping by providing gift certificates, merchandise, and shopping at WalMart. A total of 75 families were assisted this year.. The officers that participated this year were Laurie Boland, Mike Brotherton, Bill Campbell, Ralph Cox, Mike Delaney, Bill Hoeif, Joel Myers, Deb Petersen, Kristen Platz, Becky Sammons, Chuck Singleman, and Tom Widmer. The entire event lasted 5 hours. On Dec. 15 Officer Kevin Berg spoke to a Kirkwood Community College class about using 9-1-1. This was English as a Second Language class, attended by about 50 persons (from around the world) and lasted 1 hour. See attached thank-you. On Dec. 15 Officer Joel Myers gave a tour of the department to 10 Cub Scouts working on a merit badge. The tour lasted about 1 hour. On Dec. 17 Officer Kevin Berg spoke to the SADD group at City High, part of national SADD week. The meeting was attended by 15 students and lasted 1 hour. 2 CITY OF I0 WA CITY I~partmcnt of Housing and Inspection S~rvic~s 410 Washington S~rect Iowa City, Iowa 52240 Steve ~0~ / ' DING PERMIT INFORMATION Atkins JANUARY 1998 KEY FOR ARRREVIATIONS Type of lmprovement: ADD Addition ALT. Alteration DEM Demolition GRD Grading/excavation/filling REP Repair MOV Moving FND Foundation only OTH Other type of improvement Type of Use: NON RAC RDF RMF RSF MIX OTH Nonresidential Residential - accessory building Residential - duplex Residential - three or more family Residential - single family Commercial & Residential Other type of use Page: 1 Date: 02/03/98 From: 01/01/98 To..: '01/31/98 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAUREPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD98-0014 ANN HARGRAVE 5O4 STUART CT KITCHEN REMODEL AND 658 S.F. TWO STORY ADDITION ADD RSF 2 0 $ 140000 BLD98-0004 RICHARD F LOCKHART 721 STREB ST 24 x 32 ADDITION AITD INTERIOR REMODEL ADD RSF i 0 $ 65680 BLD97-0880 JEFF & JEAN TRIPLE~'f 1908 FLATIRON AVE 12' X 16' SCREEN PORCH ADD RSF 1 0 $ 11000 BLD98-0007 JEAN MAHANA 2219 H ST ADD RSF 0 0 $ 2340 10' X 17' CARPORT OPEN ON 3 SIDES ADD RSF permits: 4 $ 219020 BLD98-0017 TERRY, LOCKRIDGE & 2346 MORMON TRJEK BLVD ALT NON DUNN OFFICE 1667 S.F. OF INTERIOR OFFICE FINISH IN THE N.W. CORNER OF THE SECOND FLOOR 0 0 $ 83500 BLD97-0383 IOWA CITY CO~94UNITY 1355 DEFOREST AVE SCHOOLS REMOVE CURTAIN WAIJ~ AND REPLACE WITH WI~LL AND WINDOWS ALT NON 0 0 $ 40000 BLD97-0447 TOBACCO OUTLET PLUS 90 STURGIS CORNER DR 24 X 49'6" INTERIOR FINISH FOR RETAIL USE ALT NON 1 0 $ 20000 BLD98-0016 GLORIA DEI LITrHERAN 123 MARKET ST CHURCH INTERIOR REMODEL OF THE NART~EX AND RESTROOM ALT NON 0 0 $ 20000 BLD98-0029 SOUTHGATE 325 WASHINGTON ST DEVELOPMENT CO INTERIOR REMODEL TO CONSTRUCT THREE OFFICES ALT NON 0 0 $ 2500 BLD98-0013 MARY NOEL 1024 GILBERT CT ALT ENLARGE EXISTING BATHROOM TO MEETREQUIREMENTS OFTHE PHYSICALLY HANDICAPPED. NON 0 0 $ 1000 BLD98-0033 GERRY AMBROSE 121 IOWA AVE ALT NON 0 0 $ 500 STAIRS ~ PLATFORM FOR D.J. STAGE ALT NON permits: 7 $ 167500 BLD98-0012 ST JOHN CONSTRUCTION 64 EDGEWOOD CIR COMPLETE S.F.D. WITH TWO CAR GARAGE BLD98-0011 DENNIS & JACKIE HARRINGTON 1030 PHEASANT VALLEY ST ALT RSF 2 0 $ 62500 ALT RSF 0 0 $ 21500 Page: 2 Date: 02/03/98 From: 01/01/98 To..: 01/31/98 CITY OF IOWA CIT~ EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use 800 S.F. OF BASEMENT FINISH BLD97-0921 JAN & LON CRIST 1018 PHEASANT VALLEY ST 825 S.F. BASEMENT FINISH ALT RSF 0 0 $ 18700 BLD98-0001 MEREDIT~ ~3LLEN 9 KIRKWOOD CIR R~MODEL ATTAC~F~D GARAGE TO A FAMILY ROOM ALT RSF 0 0 $ 8750 BLD98-0015 BOB & NICHELLE 1004 CHURC~ ST THOMPSON REMODEL 2ND FLOOR TO ADD A 3/4 BATH AND A THIRD BEDROOM ALT RSF 0 0 $ 8000 BLD98-0023 MARY WESTBROOK 414 MAGOWAN AVE ALT RSF 0 .'0 $ 7760 REMODEL BATHRO09~ ALT RSF permits: 6 $ 127210 BLD98-0009 MOOSE LODGE #1096 3151 HIGHWAY 6 EAST NEW NON 1 0 $ 275000 9,999 S.F. LODGE NEW NON permits: i $ 275000 BLD97-0879 GARY HUGH~S 713 E BURLINGTON ST NEW RMF 3 4 $ 323024 FOUR UNIT TOWNHOUSES WITH TWO CAR GARAGES NEW RMF permits: 1 4 $ 323024 BLD98-0002 GEORGE & PAT HERBERT 765 BARRINGTON RD S.F.D. WITH A TWO CAR GARAGE NEW RSF 2 1 $ 161123 BLD97-0905 MIKE VAN DYKE 4650 CHANDLER CT S.F.D. WITH A T~REE CAR GARAGE NEW RSF 2 1 $ 150789 BLD97-0859 MITCHELL PHIPPS BLDG 733 ARLINGTON DR & DESIGN S.F.D. WITH TWO CAR GARAGE NEW RSF 2 1 $ 150000 BLD97-0910 GLENN W-EIMER 849 BARRINGTON RD NEW RSF 1 1 $ 150000 CONSTRUCTI ON S.F.D. WITH A TWO CAR GARAGE NEW RSF permits: 4 4 $ 611912 BLD98-0027 DAVE POWERS FIRE RESTORATION 1212 HIGHIJ~NI) CT REP MIX 0 0 $ 75000 Page: $ Date: 02/03/98 From: 01/01/98 To..: 01/31/98 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. lmpr Use ===mmmmmmm mmmmmmm m mmmmmmmmm~ BLD98-0026 INN HO SHINN 624 S GILBERT ST PEP MIX 0 0 $ 20000 PEPAIR DAMAGED FLOOR JOIST AS PER THE ENGINEERS SPECIFICATION PEP MIX permits: 2 $ 95000 BLD98-0018 CHARLES HEAT~ 814 DAVENPORT ST REP RDF 0 0 $ 1600 REPLACE FOUR WINDOWS PEP RDF permits: 1 $ 1600 BLD97-0907 PAY CR'dN 700 SUNSET ST PEP RSF 0 0 $ 2200 REPAIR BASE~NT FOUNDATION WALL AND FLOOR A/~EA PEP RSF permits: 1 $ 2200 TOTALS $ $ 1822466 Males: 4 Females: 0 February 24, 1998 AIRPORT COMMISSION One Vacnac¥ - Six -Year Term March 1, 1998 - March 1, 2004 Brian Sponcil 523 S. Lucas Street Norm Osland 201 N. 1st Avenue Apt. 201 Thomas J. Bender 1145 Duck Creek Drive Jill Fishbaugh 729 Manor Drive Dennis J. Keitel 1696 Ridge Road AS OF 5:00 P.M. FEBRUARY 12, 1998 CITY OF IOWA CITY ADVISORY BOARD/COMMISSION A PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on rrT0tters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME 4~o~.-~ C.~4v~%5,c~ NAME '~/z.~,~;~ ,~o~3 c, ~. HOME ADDRESS 5~-~ Is your home address (listed above) within the corporate limits of Iowa City? OCCUPATION ~J'~~4,~/,~J,~.Y'S ~' EMPLOYER PHONE NUMBER: HOME ~39 -8-E~! BUSINESS TERM Yes No EY°ERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? ~~,~ ~s ~ss,o~, WHAT OONT~I8UTION~ DO YOU FEEL YOU OAN ~AKE TO THI~ ADVISORY BOARD {OH ~TATE ~EA~ON FO~ APPLYING)? SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? ~ YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES ~:: NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time. cclerk~bdcomapp.l~'O August 1 9 9 ~ O£C-~-87 13. 3S FROM~Cit~ O£ IO~ CITY ID, 31~3S~S~8~ ~A~£ I CITY OF IOWA CiTY ADVISORY BOARD/COMMISSION / 'PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Counc'~ .m .a~e. rs of interest to our community and its future. Applicents must reside in Iowe City. ~-- ,~o After a vacancy has been announced, the Council reviews all applications during the worlc~ession. The apDoin[ment is made at ~he next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Retum the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPUCATION IS A PUBUC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. Is your home address [listed ebove) within the corporate limits of Iowa Ciw? ~es __ No EXP~fENC~ AND/OR ACTIVITI~ WMIOH YOU ~EEL OUALI~Y YOU ~OR THIS POSITION: WHAT I$ YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD7 WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOAHD (OR STATE REASON FOR IOWA CITY SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY =RESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. ~FFIUATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF ~.FFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF ?U ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? ~_YES .NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CI I'Y BOARD OR COMMISSION? _ __YES X NO (It has been Council pollc¥ not to permit en Individual to serve on t~NO Boards or Commissions at the same time.) August 1956 NORMAN A. OSLAND 307 E. 14th Terrace · Cameron, Missouri 64429 (816) 632-3288 OFFERING The experience and acumen of a communications industry professional with excellent management, financial, budget, personnel and communication skills and a proven track record of success in a variety of increasingly responsible positions. Dynamic, loyal, progressive with proven personal and professional ethics and standards. SUMMARY OF Administration Regulatory QUALIFICATIONS Intimate knowledge of the matrix which defines how an organization functions and succeeds...Supervision of business affairs...implementation of business office practice development...implementation of procedures and supervision of all business office employees...Business office evaluations...Bottom line responsibilities. Experience managing revenue accounting, customer billing and special studies in budget, finance and toll separation...Legal matter coordination...Developed, implemented and chaired Employee Advisory Board...Reviewed and monitored advertising programs...Company franchise responsibilities...Oversaw property transactions-purchases and sales... Public relations...Represented companies as spokesperson to various civic clubs, chambers and other groups...Chaired Consumer Advisory Board. Excellent nonpartisian working relationship with Nebraska Public Service Commission and related areas...Worked monitoring day-to-day regulatory activities...Advising top management on political and timing feasibilities for rate case introduction...Corporate representative to governmental bodies answering significant consumer complaints...Experience with mandated documentation. Quality Assurance Worked with implementation of Quality Circle program...Quality Customer Service responsibility in multi-state area...Quality and constant improvement programs in various areas. PROFESSIONAL EXPERIENCE 9/94 - Present 2/85 - 9/94 OSLAND BROADCASTING COMPANY - Cameron, Missouri Owner-Manager · Overall Owner-Manager of radio stations KMR~N AM 1360 / KNOZ FM 100.1. · In April 1995, put KNOZ FM 100.1, a 50,000 watt FM station, on the air. NEBRASKA TELEPHONE ASSOCIATION. Lincoln, Nebraska President · Established and maintained nonpartisan working relationship with Nebraska Public Service Commission, PSC staff, legislators and appropriate governmental agencies in the best interests of the organization and in accordance with established policies. · Maintained relationships and attended appropriate meetings of national organizations and associations. · Worked with Association or member legal counsel to promote Association objectives at Nebraska Public Service Commission, Nebraska Legislature, other regulatory agencies and in the courts. · Represented Association in legislative and regulatory hearings on matters of industry-wide consensus, preparing and offering testimony where appropriate. NORMAN A. OSLAND Page two 10/83 - 2/85 8/77- 10/83 6/74 - 8/77 1/70 - 6/74 1/69 - 1/70 ] 1/66 - 1/69 9/57- 11/66 EDUCATION COMMUNITY CONTINENTIAL TELEPHONE OF NEBRASKA AND COLORADO State Manager CONTINENTAL TELEPHONE OF IOWA. Knoxville, Iowa Division Public Affairs Manager CONTINENTAL TELEPHONE OF KANSAS, NEBRASKA AND COLORADO Vice President/Business Relations CONTINENTAL TELEPHONE- MIDWEST DIVISION · Wentzville, Missouri Manager/Inter-Company and Regulatory Affairs General Commercial Supervisor State Commercial Supervisor GENERAL TELEPHONE MIDWEST. Grinnell, Iowa Accounting Management Positions AMERICAN INSTITUTE OF BUSINESS · Accounting and business studies DALE CARNEGIE SPEAKING COURSE. Graduate Toll Separations Seminar USITA Public Relations Seminar Management by Objectives/Appraisals Seminar Supervisory Leadership Seminar Initial and Advanced Management Training Various other business-related schools and seminars Continuous involvement in seminars and training courses Member: Cameron Chamber of Commerce and Board of Directors, Cameron Rotary, Cameron Sertoma and Cameron Economic Development Board NEBRASKA FEDERATION OF BUSINESS ASSOCIATIONS Past Member of the Board and Past President NEBRASKA SOCIETY OF ASSOCIATION EXECUTIVES Past Member of the Board and Past President KNOXVILLE IOWA INDUSTRIAL DEVELOPMENT CORPORATION Past President Past Member: Junior Achievement Board of Directors, various Chamber of Commerce and Rotary Clubs Past Board Member Various Health and Educational Institutions Past Member Church Council, Jaycees ;ITY OF IOWA CITY ADVISORY BOARD/COMMISSION "[ PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Coun~t ~n me~ttersof interest o our community and its future. ApDlicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applicatiofls during the work session. The ippointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, OWao [HIS APPUCATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE =UBLIC. THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY 3ONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME /~s'r/0e,'~ ~'o,~*~,'z,,'e,~ TERM . ~AME ~o~ ~ ~e~ .__ HOME ADDRESS //y~ is your home address (list~ above) within t~ corporate limits of Iowa CiW? ~ Yes No OCCUPATION ~e~/~,/~. ~..,~ ~fe~ EMPLOYER ~.~,,~ PHONE NUMBER: HOME ~1 $- ~-/~ BUSINESS EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEl. QUAU~ YOU FOR THIS POSITION: C *~e-/~.~ WHAT IS YOUR P.ESENT KNOWLEDGE OF TH~S ADVISORY BOARD? ~-~ WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR ;PECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTER ..L~...: PI::EAS.E~IST ANY 'RESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUI~!~NG ,I~1OM'-THE CITY. ~FFILIATION MEANS BEING A BOARD MEMB~ OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF ~FFILIATION MUST BE EXAMINED ON A CA~E-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE ~GENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. F YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? __YES ~ NO )O YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES X NO It has been Council I~olicy not to permit an individual ~o serve on two Boards or Commissions at the same time.) August 1996 CITY OF IOWA CITY ADVISORY BOARD/COMMISSION A. PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CON~I.F)FRED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME Airport Commission TERM3-1-98 to 3-1-04 NAME Jill Fishbaugh HOME ADDRESS 729 Manor Drive Is your home address {listed above) within the corporate limits of Iowa City? x Yes __ No OCCUPATION Administrative Assistant EMPLOYER University of Iowa PHONE NUMBER: HOME (319) 354-7165 BUSINESS (319) 335-3390 Ev"'C-RIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: As a licensed private pilot, I am are. gular umer nf ~h~ Tnwm C{~y Municipal Airport. In addition, I have an understanding of aviation within the community and City of Iowa City. WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? The Airport Commission oversees operations and financial decisions pertaining to ~he future of the airport. WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD {OR STATE REASON FOR APPLYING)? I am interested in assistin~ with the future well bein~ of ~he Tnwm C{~y Municipal Airport, and to see it prosper as an integrated part of thp Tnwm C~y c~un£~y. SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE, BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. ~one. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? X YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES x NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) cclerk\bdcoma~p.i~'o August 1996 CITY OF IOWA CITY ADVISORY BOARD/COMMISSION A 'PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME, ADVISORY BOARD/COMMISSION NAME A~pO Y'~ ~V~v~ ;~:p% TERM NAME O~v~vx;~ ~". K~--~C'~I HOME ADDRESS ~(c~[~ -~.C. Is your home address (listed above) within the corporate limits of Iowa City? OCCUPATION C';~'~ [ ~..V~ ~ ~P._~..~" EMPLOYER PHONE NUMBER: HOME ~ ~-zlj' _ I c~ ~.~ BUSINESS ~ Z~ ~ - OO Z:~ Yes ~ No EY~ERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? ~,YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES X NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) ccle~k\bdcomapp. Ixo August 1996 February 1998 BROADBAND One Vacancy - March 13, 1998 - IlSSION INICATION~ Term// 13,/2~01 Fe .n~les: 2 Steven Hoch (has se term) 830 Evergreen AS OF 5:0~/~.~. FEBRUARY 1 ;? CITY OF IOWA CITY ADVISORY BOARD/COMMISSION . PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME ~'~C~C~_~13o.-~c-~.~,~ (~. ~ ~ TERM ~ ~k NAME ~~~ ~C~ HOME ADDRESS ~3~'~C~~ C~,~ Is your home address (listed above) within the corporate limits of Iowa City? ~Yes No OCCUPATION ~ ~5~ C ~_~:,~c EMPLOYER ~ ~ PHONE NUMBER: HOME ~ q~~ BUSINESS ~-~0~ ~ERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? ~ ~n.t.~-~_,,,~.~'c~.~. ev.~ WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? C,.~,-~ o~'~o-~.k~.,..'~ \"~"~~ . SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST, PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? ~ES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES I~NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) c cle r k\lxlcomapp .p~'o August 1996 STATEMENT OF INTEREST A "yes" answer to any of the following questions will not necessarily exclude you from consideration for appointment to the Iowa City Broadband Telecon~aunications Commission. However, the information will assist our Legal Department in determining whether or not there may exist a conflict of interest which would preclude your further consideration. Are you or is any' member of your immediate family or anyone dependent upon you: a. An employee of or a stockholder in either Heritage Communica- tions, Inc., or a subsidiary or limited partnership(s) (including Cablevision Associates VII), the general partner of which is or is controlled by any of the above? Yes No ~ b. An employee of or a stockholder in any radio or television station or news publication operating in Iowa City or serving the Iowa City area or of any parent company or subsidiary thereof, or in any other manner affiliated with any of the above? Yes No Ix/ c. An employee, stockholder, partner, or proprietor of any corporation or business which has or is likely to have a significant contract or business connection with either Heritage Communications, Inc., or a subsidiary or limited partnership(s) (including Cablevision Associates VII), the general partner of which is or is controlled by any of the above? Yes No &// If you have answer "yes" to any of the above questions, please include a complete explanation using additional paper if necessary. 830 Evergreen Court Iowa City, IA 52245 February 4, 1998 Dear Iowa City Council Members: I would be pleased to serve a second three-year term as a member of the city's Broadband Telecommunications Commission. During the past three years, I have been an active member of the Commission during the process of franchise renewal with TCI and then contract renewal with PATV. Over the past three years, I have had three main concerns as a member of the BTC. First and foremost, 1 sought throughout the franchise renewal process and in subsequent dealings with TCI to make it as responsive to the needs of the community as possible. I have tried to ensure that TCI maintained adequate office hours convenient for Iowa City residents. I was quite insistent during the refranchising process that TCI compensate subscribers for cable outages and inform them how this can be done. Finally, I have been among the most vocal members of the BTC in insisting that TCI meet all of its obligations under the franchise agreement, most particularly, in complying with all the requirements in rebuilding the system. As you may know, at various points in time, TCI has sought to avoid these obligations, which I feel would be of considerable detriment to the City and to cable subscribers. Second, in light of new Federal legislation on telecommunications, it is vital that the city develop a new telecommunications ordinance and encourage as much as possible a more competitive telecommunications environ~nent for the City. At present, TCI is essentially an unregulated monopoly. Complete deregulation occut'$ next year. Under current Federal legislation, the only way the City can continue to ensure high quality service at a reasonable market price is to encourage competition. The BTC is essential to developing an environment to encourage competition and in drafting formal Requests for Proposals (RFPs) inviting competitors to consider entering the .Iowa City telecommunications market. Third, over the past three years, I have worked hard to convince PATV that it has a dual role in the city, both public access and community programming. While I fully recognize the need for the citizens of Iowa City to have free and open access to the cable system, I am also of the view that PATV should meet the needs of the community and the cable subscribeas by producing programming about Iowa City and covering events that take place in Iowa City. I am pleased that PATV has taken my concerns seriously, and I believe it has made progress in this area. For all these reasons, I would welcome the opportunity to continue my service on tl~ Broadband Telecommunication Commission. c> '-,a :~c-> m --i' Sincerely, .) Steven L. Hoch Males: Females: February 24, 1998 CIVIL SERVICE COMMISSION One Two-Year Term April 1, 1998 - April 3, 2000 Michael W. Kennedy (has served two full terms) 608 St. Thomas Court Gregg A. Kruse 624 Brookland Park Drive One Three-Year Term April 1, 1998 April 2, 2001 Lon Moeller 1630 Langenberg Avenue (has served since May of 1997) Norm Osland 201 N. 1st Avenue Apt. 201 One Four-Year Term April 1, 1998 April 1, 2002 Lyra W. Dickerson (has served one full term and was reappointed 2/28/96) 324 Post Road AS OF 5:00 P.M. FEBRUARY 12, 1998 ciTY OF IOWA CITY ADVISORY BOARD/COMMISSION f.)PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E, Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME C.t'V[I :~-~"~,~P~- C_.~n~,l'S.r'l~r~ TERM NAME ~i~, ~ ~. ~e ~ ~ HOME ADDRESS ~0~ ~.~,s ~. Is your home address {listed above) within the corporate limits of Iowa City? ~ Yes OCCUPATION ~~ EMPLOYER ~ PHONE NUMBER: HOME 7~7~ ~({ BUSINESS ~I-E~ / E' ~RIE~C.~ND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFUCT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY A'!-FORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? ~ YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES ~ NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) cclerk\bdcomapp.pro August 1996 CITY OF IOWA CITY ADVISORY BOARD/COMMISSION , PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City.. ~ After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees.serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME, ADVISORY BOARD/C(~MMISSION NAME CJ~//j ~2E_J"{//CE~ ~ ' Is your home address (listed above) within the corporate limits of Iowa City? ~ Yes ~ No OCCUPATION ~C~ ~ ~ EMPLOYER PHONE NUMBER: HOME ~,~ ~ ~ BUSINESS E' ERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: WHAT IS YOUR P~ESENT KNOWLEDGE OF THIS ADVISORY BOARD? ~ ~mvm ~~~ WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF: YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? ~YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES ~ NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) c clerk\bdcomal~O.13ro August 1996 RECEIVED JAN 2 0 1998 CITY OF IOWA CITY ADVISORY BOARD/COMMISSION A )PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Coun~il::on rn~tters of interest to our community and its future. Applicants must reside in Iowa City. '~:~'. After a vacancy has been announced, the Council reviews all applications during_.~..he work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid~olunt~ers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. W~j.~hin .g~.~n St.,' Iowa City, .Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME NAME LO(") r)l~CK~,i ~L~("' is your home address (listed above) within the corporate limits of Iowa City? OCCUPATION //~'~j I~-f EMPLOYER PHONE NUMBER: HOME .'~.~-- l~Cfq BUSINESS ('.l'Vil ~<~I/UiC~ C~- TERM HOME ADDRESS . ,~'~'Yes ~ No ~5'5~ - 0"70b E' [RIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? ~ ~)?t'l'C~ ~'~'~- -~ ('£.~'~ ~~~ .~C~J~/t~ ~~ ~'o~,tv r-~~_~~pl~9~~ ~q~r~. ~ ~~. / SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? YESNO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES ~JNO {It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) cclerk~bdcomapp.pro August 1996 1~£B-0S-98 13,S9 l~i~OM~Cit.~ o£ IOWA CITY ID:3193SGS~9 PAC£ ITY OF IOWA CITY · DVISORY BOARD/COMMISSION =oPLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Cou~la~l on ~tters of interes~ o our community and its future. Applicants must reside in iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The ~ppointment is made a~ the nex~ formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, 0W~I. 'HIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR 'HE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED 'CONRDENTIAL' THIS APPLICATION WILL ~E CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY )URING THAT TIME. ~,DVI$ORY BOARD/COMMISSION NAME ,lAME ,~g~ ~ ~ ~..~'/~'/t,, ~ .~EE:EU~c ~ TERM _3 ~ s your home address (listed above} within the corporate limits of Iowa City? ~ow long have you been a resident of Iowa City? ,~ /~'_ ~-~ )CCUPATION _~/~:~- '~-J[::~'~ ,j_~_~E~'o~.. EMPLOYER~Z'~,~t-~,~/ Yes ~ No ~HONE NUMBER: BUSINESS IRIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: ,VHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? ~VHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON :OR APPLYING) ? -) F£B-O~-88 1~:00 ~RO~,CiL~ o£ IOWA CItY ID, 3193SGS~9 PAC£ 3 ;~ IFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE UST ANY 'RESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. kFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF kFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. F YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE \GENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? _z~.YES NO )O YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION7 YES ~. NO ~ been Council policy not to permit an individual to serve on t~vo Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If.y_0_u- fail to answer all questions 0.n._t..,h__e. a__p_pli_~a___fi_o_n_y..o.U' may not be considered for appointment. (2) January 199S OFFERING NORMAN A. OSLAND 201 N. 1st Avenue, Apt. 201 · Iowa City,, Iowa 52245 (319) 339-9102 The experience and acumen of a communications industry professi~..__~ with e~ellent management, financial, budget, personnel and communication skills and ~p~er~ac10~ord of success in a variety of increasingly responsible positions. Dynamic, lc~..~pro~e., ssi~ith proven personal and professional ethics and standards. -;l> r~ SUMMARY OF Administration QUALIFICATIONS Intimate knowledge of the matrix which defines how an organization functions and succeeds...Supervision of business affairs...implementation of business office practice development...implementation of procedures and supervision of all business office employees...Business office evaluations...Bottom line responsibilities. Experience managing revenue accounting, customer billing and special studies in budget, finance and ~oll separation...Legal matter coordination...Developed, implemented and chaired Employee Advisory Board..Reviewed and monitored advertising programs...Company franchise responsibilities...Overgaw property transactions-purchases and sales.,.Public relations...Represented companies as spokesperson to various civic clubs, chambers and other groups...Chaired Consumer Advisory Board... Extensively involved in Economic Development on local and state basis. Regulatory Excellent nonpartisian working relationship with Nebraska Public Service Commission and related areas...Worked monitoring day-to-day regulatory activities...Advising top management on political and timing feasibilities for rate case introduction...Corporate representative to governmental bodies answering significant consumer complaints...Experience with mandated documentation. Legislative Quality Assurance Extensive experience in working with state legislatures in various states as well as federal regulatory agepcies and federal legislation. Worked with implementation of Quality Circle program...Quality Customer Service responsibility in multi-state area...Quality and constant improvement programs in various areas. PROFESSIONAL EXPERIENCE 10/97 - Present LATFA, HARRIS, HANON, PENNINGROTH, LLP, CPA firm · Iowa City, Iowa Client Relations Director 9/94 - 5/97 OSLAND BROADCASTING COMPANY · Cameron, Missouri Owner-Manager · Overall Owner-Manager of radio stations KMRN AM 1360 / KNOZ FM 100.1. · In April 1995, put KNOZ FM 100.1, a 50,000 watt FM station, on the air. 2/85 - 9/94 NEBRASKA TELEPHONE ASSOCIATION · Lincoln, Nebraska President · Established and maintained nonpartisan working relationship with Nebraska Public Service Commission, PSC staff, legislators and appropriate governmental agencies in the best interests of the organization and in accordance with established policies. · Maintained re!ationships and attended appropriate meetings of national organizations and associations. NORMAN A. OSLAND Page two 10/83 - 2/85 8/77- 10/83 6/74 - 8/77 1/70 - 6/74 1/69- 1/70 11/66- 1/69 9/57 - 11/66 Worked with Association or member legal counsel to promote Association objectives at Nebraska Public Service Commission, Nebraska Legislature, other regulatory agencies and in the courts. Represented Association in legislative and regulatory hearings on matters of industry-wide consensus, preparing and offering testimony where appropriate. CONTINENTIAL TELEPHONE OF NEBRASKA AND COLORADO State Manager CONTINENTAL 'FELEPHONE OF IOWA. Knoxville, Iowa Division Public Affairs Manager CONTINENTAL TELEPHONE OF KANSAS, NEBRASKA AND COLORADO Vice President/Business Relations CONTINENTAL TELEPHONE - MIDWEST DIVISION - Wentzville, Missouri Manager/Inter-Company and Regulatory Affairs General Commercial Supervisor State Commercial Supervisor GENERAL TELEPHONE MIDWEST' Grinnell, Iowa Accounting Management Positions EDUCATION COMMUNITY AMERICAN INSTITUTE OF BUSINESS · Accounting and business studies DALE CARNEGIE SPEAKING COURSE' Graduate Toll Separations Seminar USITA Public Relations Seminar Management by Objectives/Appraisals Seminar Supervisory Leadership Seminar Initial and Advanced Management Training Various other business-related schools and seminars Continuous involvement in seminars and training courses · Member: Cameron Chamber of Commerce and Board of Directors, Cameron Rotary, Cameron Sertoma and Cameron Economic Development Board ° NEBRASKA FEDERATION OF BUSINESS ASSOCIATIONS Past Member of the Board and Past President · NEBRASKA SOCIETY OF ASSOCIATION EXECUTIVES Past Member of the Board and Past President · KNOXVILLE IOWA INDUSTRIAL DEVELOPMENT CORPORATION Past President · Past Member: Junior Achievement Board of Directors, various Chamber of Commerce and Rotary Clubs · Past Board Member Various Health and Educational Institutions · Past Member Church Council, Jaycees CITY OF IOWA CITY ADVISORY BOARD/COMMISSION A)PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has-been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME C..',~; [ 5~,.,;,...c c._~ ,,~,,,.:,5; ,.,^ TERM NAME I ¥r-o.. L.~ ."~'~c.~ec~, HOME ADDRESS ,~t ~"~t ~J' ,-Z'o,~.. (~;~ Is your home address (listed above) within the corporate limits of Iowa City? C~es ~ No OCCUPATION ~>3[. .)'~,c~=,-t ~, ~u.~-~ ~,~.-.~=~ EMPLOYER t~t ~',~. 0'~ PHONE NUMBER: HOME 3~-?~ BUSINESS 33~-~l E' ~RIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? :::[- ~-,~ ~.. c ,.,~t.~" ,,,,..u::,,~,. WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. ! IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? ~ES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES ~ NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) c clef k\bdcoa~l)p.I)ro August 1996 Males: 3 Females: 3 February 24, 1998 DESIGN RIVIEW COMMITTEE One Vancancy Unexpired Term and Three-Year Term February 24, 1998 - July 1, 2001 (Architect) William T. Downing (not a licensed architect) 232 S. Summit Street A-1 AS OF 5:00 P.M. FEBRUARY 12, 1998 CITY' OF IOWA CITY ADVISORY BOARD/COMMISSION A"pLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the CounciLon matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED 'CONFIDENTIAL" THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME ~'~,..',' Iot,,,.J .'~,~ v' I~,- ~/'~,~ ~-.tl~ r'l~-," NAME ~,--.~.-'-,I,Z~t"I ~ ..~c>l~l,Jtt'-.~O7 HOME ADDRESS 'Z,~>Z- ~. ~,~-~-.~-~,T ~-~ Is your home address (listed above) within the corporate limits of Iowa City? ~ Yes ~ No How long have you been a resident of Iowa City? OCCUPATION ] ~,~ ) PHONE NUMBER: HOME EMPLOYER ~¢>+-ftz..~A~.~ BUSINESS ._.~ EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? WHAT CONTRIBUTIONS DO YOU FEEL YOU.CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? '~~.. ~ ~ ~-~ -° ,~r~ Design Review Committee Application Responses William T. Downing EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: My training and experience in the profession of a architecture has prepared me in several ways to serve the Design Review Committee. Primarily, as an member of the architecture profession I have experience with the evaluation of design for appropriateness to site. Practice has also taught me to evaluate economic concerns associated with construction and design. As member of the business community, serving a diverse group of clients and building users, I understand the wide range of needs in our community for appropriate design. I am aware that the vacant position available on this committee is reserved for an architect. I am not currently a registered architect, but I feel that my experience qualifies me for this position. I am in my fifth year of practice in the profession and I have completed the internship requirements for sitting for the registration examination. I am now applying to sit for the exam and I intend to complete the process within the year. This is my third application to serve the committee and I hope that the council will be able to make an exception. WHAT CONTRIBUTIONS DO ~OU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? It is my desire to serve the city to the best of my ability. As a member of the architecture profession I feel that my experience and qualifications are best suited to serve the Design Review Committee. As the council recognizes by mandating architects serve on the Design Review Committee, an architect is in a unique position to evaluate building design on aesthetic, economic, social, and practical criteria. I want the opportunity to serve the city in this way. S~,~IFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? ~//'YES NO D~ .~OU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES L,/~O (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all questions on the application you may not be considered for appointment. cclerk\bdcomapp.doc January 1998 (2) Males: 3 Females: 5 February 24, 1998 HISTORIC PRESERVATION COMMISSION Two vacancies Three-Year Terms March 29, 1998 March 29, 2001 Summit Street Representative NO APPLICANTS AS OF 5:00 P.M. FEBRUARY 12, 1998 At-Large Representative Trudy Day 1949 Meadow Ridge Lane AS OF 5:00 P.M. FEBRUARY 12, 1998 FEB-08-88 13:38 FROM:CiL~ o£ IO~A CITY ID~3193SGS00~ CITY OF IOWA CITY ADVISORY BOARD/COMMISSION A' ?LICATION FORM PAGE 2 Individuals serving on Boards/Commissions play an important role in advising the Council on ma~ers of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED 'CONFIDENTIAL' THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME Is your home address (listed above) within the corporate limits of Iowa City? HOME ADDRESS z/~'? /Yes No How long have you been a resident of Iowa City? PHONE NUMBER: HOME EMPLOYER- /---~t,.~- BUSINESS EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FEB-09-98 13=38 FROM=City o£ IOWA CITY ID:3193S6S009 PAGE 3 ') SPE~,iFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU .WANT TO BE NOTIFIED? J~YES NO DO . ~U CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION7 YES has been Council policy not to permit an individual to serve on two Boards. or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all questions on the app!ica~on you may not be considered for appointment. Males: 3 Females: 5 February 24, 1998 HOUSING & COMMUNITY DEVELOPMENT COMMISSION One vacancy - Unexpired Term February 24, 1998 - September 1, 1998 Robert E. Simpson 400 S. Dubuque Street #1428 Daniel Coleman 1409 E. Bloomington Street AS OF 5:00 P.M. FEBRUARY 12, 1998 CITY OF IOWA CITY / DVlSORY BOARD/COMMiSSION A' PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council onematters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME~::~I~,~'~Nt~'~:~-,[~ ~~1~ TERMIJ~,~'~ NAME t'~3t0~t~'- ~---..-~1,~¢1~ HOME ADDRESS~"~'3 No Is your home address (listed above) within the corporate limits of Iowa City7 ~ Yes OCCUPATION~'~I~.~I~.I~ ,-~t¶t~.'. ~O~ EMPLOYER .J.~%~.~ PHONE NUMBER: HOME(~t~I ~.~,~;t~ ~?_~.. BUSINESS ~ ~J EXDiR ENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? .~' WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. ! IF YOU ARE NOT SELECTED, DO YOU WANT'TO BE NOTIFIED? ~ YES ~NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES ~ NO (It has been Council policy not. to per'nit an i.ndividual to serve on two Board~ or Commissions. at the same time.~ August 199~ ATTACHMENT TO APPLICATION FOR HOUSING AND COMMUNITY DEVELOPMENT COMMISSION IN ORDER TO ENSURE THAT THE HOUSING AND COMMUNITY DEVELOPMENT COMMISSION IS REPRESENTATIVE OF THE COMMUNITY AND THE GROUP(S) WHICH IT SERVES, AS REQUIRED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, PLEASE iNDICATE IF YOU ARE A MEMBER OF ANY OF THE FOLLOWING CATEGORIES: Senior Citizen' (62 or older) Handicapped or Disabled Racial or Ethnic Minodty Lower Income Receive Rental Housing Assistance Member of the Local Homeless Coordinating Board Your response is voluntary, and you may wish instead to elaborate on or indicate areas in which you can make a special contribution to the Commission in another section of this form. VVhen possible, Council will appoint a person or persons with expertise in construction and/or finance, a person receiving rental assistance, and a person from the Local Homeless Coordinating Board. If you have expertise in construction or finance please descdbe your experience and/or training: CITY OF IOWA CITY ADVISORY BOARD/COMMISSION /~ ~PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the C~%il o~atters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. NAME I_.)~ ~ ,~_. ( ~__ d/z2 ~n~ 4 ~ HOME ADDRESS///~ Is your home address (listed above) within the/corporate OCCUPATION ~x'~ o .,,.~ ~--~ ~ ~ .~/-..-~-~ PHONE NUMBER: HOME-.~-.--~ limits of Iowa City? EMPLOYER BUSINESS ~Yes No ~ ~ oo~ / WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? ~'~,,~/& EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: .' I ~ · ' WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD, (OR STATE REASON FOR -) SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? /~/ YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES X~ NO has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time. .-clerk~ bdco~pp.l~o August 199E ATTACHMENT TO APPLICATION FOR HOUSING AND COMMUNITY DEVELOPMENT COMMISSION IN ORDER TO ENSURE THAT THE HOUSING AND COMMUNITY DEVELOPMENT COMMISSION IS REPRESENTATIVE OF THE COMMUNITY AND THE GROUP(S) WHICH IT SERVES, AS REQUIRED BY THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, PLEASE INDICATE IF YOU ARE A MEMBER OF ANY OF THE FOLLOWING CATEGORIES: Senior Citizen (62 or older) Handicapped or Disabled Racial or Ethnic Minority Lower Income (see chart below) Receive Rental Housing Assistance Member of the Local Homeless Coordinating Board Your response is voluntary. and you may wish instead to elaborate on or indicate areas in which you can make a special contribution to the Commission in another section of this form. When possible, Council will appoint a person or persons with expertise in construction and/or finance, a person receiving rental assistance, and a person from the Local Homeless Coordinating Board. If you have expertise in construction or finance please describe your experience and/or training: MAXIMUM ADJUSTED GROSS INCOME LEVELS FOR LOWER INCOME HOUSEHOLDS (5~95): $26,300 for a 1- $30,100 for a 2-: $33,850 for a 3- $37,600 for a 4- $40,600 for a 5- $43,600 for a 6- $46,600 for a 7- ~erson household ~erson household ~erson household ~erson household ~erson household ~erson household 3erson household $49,650 for an 8+ -person household ppd~bg~c~mpp.h~ 84" PVC l~cd South River Corridor Lttterceptor 1997 WASTEWATER/LANDFILL DIVISION Organizational Chart 1997 I Sr. MW Landfill MW3 (3) I MW2 (3) I MW1 Recycling I Electronics Tech. Sr. MW Plant Maint/Op (4) MW2 (2) JSuperintendent I I I MW1 Asst. Supt. Wastewater Sr, MW Sewer Crew MW3 (2) MW2 (2) Sr, Clerk I Chemist I Lab Tech Sr. TPO I TPO (5) Scalehouse Operator (2) CITY WASTEWATER and LANDIqLL DIVISION The year 1997 was prodncfiv¢ for the Iowa City Wastewater aad Landfill Division, it also marked the first fidl year of the two divisions workthg together. Din:rag the cottrse of the year, a new jet tmak and sewer video cronera for Wastewater and new semper, shcep's foot and disc for Landdill were purchased. Landfill Remodeling of ~ both the Landfill's breakroom and scalehouse kept s~a f_t' busy for par~ of the summer. Old paneling, cupboards, lockers, etc., recycled from the dump were replaced with newer, more ~imctional equipment. Tiffs iacluded a second computer for the landfill off:ice which will allow the Senior Maintenance Worker to organic the statistical data previously kept on calendars and scraps of paper. S~veml new programs were implememed this pasl year, inaluding a resyale program ~r shingles; cornposting program improvements which included a new compost pad; and recycling of asphalt millings. These progm~s are well underway and producing impressive results in the City's recycling efforts. pounds of gathagc wc~ sorted and classified "by hand" to detcm~inc new dh-ecfions ~br recyalthg in the cmmtmity. The Landfill has made good progress in improving the compost operation in the last year. A bard surface trader considemfion, for removthg tlze remainLug pieces of plastic yard waste bags az~d chtmks of wood, to make the final cornpost a more aesthetically acceptable product, The recycliz~g sheds at the local drop sites argued 1owe City have all been reconstructed or repaired this past year. At the North Dodge Hy gee, pleatic, pape* and glass was being collected. Adz addirional recycling bin for metal cans was added, with an overwhelming response in usage. The ~re Auto,est,- program was vm!¢ suczessful wi~ over 19,000 fires beLug handled in two months. For the year of 1997, the landfiQ recycled in excess of 25,000 tires. The program will tenre, with additional grant money, tiffs coming year. Due m the ha/l storm the City suffered in May, the landfill experienced a significant rise in constraction waste, particularly shingles. in November. permission was granted by DNR to separate shingles l~br processing and use as grovel road dust control material. Shingle loads are placed in a special area of the landLfiQ, to be sampled and tested for asbestos. Once the load has been cleared by an outside lab~ the loads are s~,ored in a bulk pile for future grinding, nail removal, and use on gravel roads. Sewer Collection System ~'~2.-. ??, ',,~ -..t 4 I he City's sewer collection system ~a~ ~'~~?'Q ~ . ' · chides approximatcdy 250 miles of "Iowa One C~I" requests were ~swemd, in o~er to locate sewera for o~er utilities ~d constmcQon ~I~der Li~don w~ replied to incm~e ~e se~Ace ~ea it ~vem. Two major sewer b~er~pmm pl~ tognther ~d e~ab~ sewer b~kup problems discovered LU ~e 1993 flood. The ~ydcr Creek Inter~ptor on ~e e~t side of ~e Ci~ will m~e stowices avail~le m a new bdi~d~ park, ~ well ~ improve se~i~ to new ~d e~s~g residenfi~ ~, ~e li~ons, HeLUz, Vill~e Green ~d S~d Ro~ were eliminated due to the new gmvi~ sewer lbes co~ec~g ~e No~ and SouQt plmnts. Wastewater Plato Mainterrence The ten man maintenance shaft completes approximately 3000 computer generated work orders each year. These include eve~:hing from greasing bearings to electronic calibrations to irmhall~g $22,000 worth of par~s oa a single pmnp~ Major process system malnt emance projects are even more expensive~ ~: projects highlight their achievements: aggressive nature of the digestion process. 2. In June of 1997, a %ahastrophi¢" mecha~ficai Pallure in one of the eight cells of our s~ad saiccted materials tlmt were prematurely corroding into thin air. The WW div. opted to replace all of the fasteners in all eight cells. The prc~ject included removal m~d replacement of 120 tons of labor. 3. Another major proicct involved a"waste gas burner", installed in 1964, ~br flaring off The Wastewater stall'worked up drawings for automatic control, all piping above ground and m~ i~smlled the new burner for around $22,000. Coatrector estimates had rm~ as lfigh as $80,000 with 4. When the new soccer complex adjacent to the City's South Wastewater Treatment plant was completed in 1996, it was determined that a supplemental turf watering system was needed to assure that during summer drought conditions the new fields could receive adequate water. No city water supply exists in the area. The wastewater division proposed the use of "Recycled" effluent to conserve water resources for nearby residents and reduce costs. A sand filtration system was designed by Ed Brinton, of MMS, to meet DNR wastewater re-use standards. Several discussions were held with DNR and equipment suppliers, bemuse the process has not been used much in the Midwest. A composite design combining elements of drinking water treatment, wastewater treatment, and agricultural irrigation methods was agreed to by DNR. The basic equipment components were purchased used, from a small town water supply system. The tanks and pumps were found to be acceptable. It was necessary to install new plumbing and controls, however. City wastewater staff completed the entire installation, utilizing local suppliers, wherever possible. This past October, about 3,000,000 gallons were applied to the fields. This is equivalent to about 1.4 inches of rain per acre. The current irrigation system can produce a maximum of 125,000 gallons per day, which could be applied to 4.5 acres per day, at 1". Therefore, about 30 acres total could be managed in a week. The Parks and Recreations Dept. will be charged $1.22/100 cu. t~., or around $16,300 for a year's worth of "recycled water". ($846/acre/yr.) This would be a savings of over $20,000 per year compared to City drinking water. Wastewater Lab Analyses are conducted every day, although the specific number and type varies from day to day. The numbers reflected here for 1997 represent the daily average number of tests, based on all activities over a year's time. Wastewate~ Process Control aad Compliance Monitoring !adurarial Pt~r~atmml Monitoring ~ Evalua' 'non Landfill Groundwater and Leachate Monitoring Anai.vse~ per Day Total AnnI.d.s, I~r'Yaar 80 29200 4.6 1680 Wastewater Operations The treatment plant operations experienced a topsy -turvy year, with periods of great treatment and some periods of very difficult and unstable processing. The South Plant has become an essentially industrial 4 ......... waste. TPe complex ff~cts and in~maing The "GOOD" ~e "BAD" ~d ~e "UGLY" Waste allocations have been reduced, experimental piping modifications h,~ve been installed, and a variety of new eqalpment has been tested. The "bugs" (bacteria) have been responding well as knowledge about their prelbirad diet and cmdromneat is applied to the treatment process, The staff faces several more challenges as die system continues to chinage, but overall, good treatment is still anticipated Administrative In addition, the following personnel changes took place: · P, ussall Royce was hired as the new Wastewater Chemist · Ckris Gilstrap was hired as a Maintenance Worker 2 · Faye Mason was hired as a Scalehouse Operator Staff attended several conferences througbout the cotuse oi' the year including Workzone Safety: Groundwater Monitoring, Moderate Risk Hazardous Waste Handiing, hadustrial Wastewater Pretreamaent: SCADA FIX and Backflow Prevention· Key landfill and wastewater employees attended national conventions for their respective fields, Four landfill employees tested and received their Landfill Operator Certificates; wMle one wastewater employee received his Grade IV license. Our Chemist spent a week in San Jose, CA perfecting his skills on the gas chromatograph at die South Plaat. During 1997, die division's safety committees have implemented several new 0 SI-L,k required safety programs as well as up4ated fimse already in place. Necessmy equipment has been purchased and the required training has been completed. Prognuns now in compliance according to OSHA standards include: Personal Protective Equipment - Hazard Assessment Hazard Communication - Right to Know Occupational Noise Exposure Assessment R~spiratory Protection Permit Required Confined Space Entry Blood Borne Pathogens - Inoculations for HBV Lockouffragout Policy Several employee training sessions have been conducted to inform and provide employees with the necessary knowledge to perform their daily duties in a safe and efficient manner. There are still a number of OSHA programs yet to be developed and implemented, which will be the focus of the safety committee in 1998. Technical data Charts reflecting the actual performance of the Wastewater and Landfill processes are attached. 6 Iowa C~y Landfill Waste Volume Summ~ FY97 45000 Source of Landfill Refuse 40000 35000 30000 25000 20000 15000 10000 5ooo~ ~ ~ City of Coralville Uofl Self Haulera ........ ,~ii i'~' .~,~'. ..... '~ 2 .....i .i~'.'.-'_.~.:' .~'~'~. city U of I Commercial Sel~ Haulers Haulers Tons 7570 1514 4518 43089 22876 Tons ReUse SpecialWa~e City County Total 52,898 25,922 78,820 4,326 215 4,541 3 112 115 North Trea[ment P~ant Loading Summary Avg. Mo. Mo. Avg. lbs. TotalAvg,Mo. Mo, Avg. lbs. Total Month Daily MaX. Min. per lbs. perDailyMax. Min, per lbs. per Year nf 6OD mg inf BOD ppd ff BOD mg elf BOD ppd 1991 149 357 33 9,961 302,424 16 44 3 1,06032,190 1992 135 360 27 9,659 263,620 12 31 2 766 23,197 1993 124 310 15 19,643 322,13915 99 4 1,48149,051 1994 162 350 45 9,724 295,732 12 29 2 726 21,779 1999 150 489 27 9,670 293,883 13 29 3 792 23,905 1996 221 760 27 13,644 413,92017 44 0 1,04§31,529 1997 173 420 34 10,739 325,25718 43 4 1,12668,930 Yearmg/L m01L Month moIL moll moll Day Mo~th YearnfTSS mg ~1TSS ppd effTSS m9 effTSS ppd 1992 157 532 36 10,191309,82817 96 I 1,12634,160 1993 131 676 4 11,709355,59619 58 2 1~83755~915 1994 206 1270 28 12,392377,26615 41 1 869 26,385 1995 167 1040 24 10,405316,51318 44 2 1.10233,499 1996 176 954 22 10.765327,63121 39 O 1.31840.001 1997 188 965 21 11,669353,17921 50 6 1,29439.355 Av§. Mo. Mo. Avg. lbs. TotalAvg.Mo, Mo. Avg, lbs, Total Month DeJlyMax. Min. per lbs. perDailyMaX. Mira per lbs. per Year moIL mg/L moll Day M moll moll moll Yearnf NH3 m9 inf NH3 ppd eft NH3 m9 eft NH3 ppd 1991 16 159 6 1,10933,705 10 24 3 688 20,892 1992 15 28 3 466 14,200 12 27 0 800 24,224 1993 11 129t 1 68I 20,449 12 33 2 998 30,207 1994 17 29 11 431 13.192 15 33 6 878 26.659 1995 22 58 3 758 23,135 16 54 2 977 29.975 t996 23 42 0 1,77453,879 17 40 1 1,04031,573 .997 21 671 62 1,47144,635 15 42 0 932 28,244 iowa CiD/WasEewa~er Division ~A~r~31 Trend~ South Treatment P~ant Loading Summary 1992 4304 71615 1975 9.430 1.1009.899 1993 71.05 1404 943.852220001100 15.861 199430.08 567 141574 5.500 1.100 8.811 199531.97376724 2.118 8.380 1 010 9.791 199031.42163113 1832 5.670 I020 9.235 199731.4197009 1.944 4.270 0.910 9.447 Avg. Mo. Mo, Av§. lbs,TotalAvg. Mo. Mo. Av9. lbs.Total Month Da6y Max, Min. per lbs. perDailyMax. Min. per lbs. per ¥ .... glLI ~M~g~mmMMh~¢-F~iyMo.th mglL mg/L mglL Day Month Year nf BOD mg inf BOD ppd eft SOD mg elf EOD ppd 1991 145 1575 50 2094152131 3 6 I 47 3396 1992 97 240 29 155347124 3 10 0 50 1514 1993 129 570 17 3317100934 3 9 0 77 2334 1994 239 695 45 312694719 4 17 I 58 1754 1995 234 769 12 3889118440 8 28 1 125 3796 1998 349 1050 55 5103154832 10 53 1 152 4558 1997 258 1140 52 4168126892 6 50 I 107 3257 Month I Daily Max. Min.per lbs. per Year mglL mglL mg/LDay Year nfTSS mg i~fTSS ppd ffTSS mg effTSS ppd 1991 321 14100 22 4212308704 3 17 0 40 2943 1992 192 616 24 308093524 3 13 0 52 1585 1993 259 5812 10 9552289386 4 30 0 114 3486 1994 349 2400 72 4621139194 6 34 I 77 2309 1995 213 36OO 11 376311454O 8 28 0 141 4276 1996 271 1180 28 4106125179 10 35 1 142 4303 1997 307 1400 30 6020183664 14 220 0 225 6885 Av9, Mo Mo. Av9. lbs. TotalAvg.Mo. Mo, Av9. lbs, Total Month Daily Max. Min. per lbs, perDaLlyMax. M1[I.per lbs. per Y~r mg/L ~/L mg/L Day Mon~ mglL mg/L mg/L Day Month Yearnf NH3 m9 inf NH3 ppd ff NH3 mg eft NH3 ppd 199131 99 0~9 136103 40 035 2576 199223 137 2373 113328 39 0125 3786 199320 98 1534 162245 57 099 29~ 199432 152 6420 1275112 70 0165 4952 995 29 82 5482 14~615 64 0230 6968 '19~37 130 2537 1633316 56 0245 7414 1997 32 270 2 I 513 15533 11 93 0 180 5386 y~rly Coadlng Trends - Iowa City S~uth Plant Iowa Cily Waslewater Division Annsum running dala Treatment Trends IC WWTP Load Trends IC WWTP Loading Trends North Plant , ~I\ Iowa City Water Division 1997 Annual Report Administration & Support Plant Operation and Maintenance Customer Service Public Information/Education THE MISSION OF THE IOWA CITY WATER DIVISION IS TO PROVIDE: THE BEST QUALITY WATER AND CUSTOMER SERVICE POSSIBLE. TO FULFILL THIS MISSION WE ADHERE TO THESE VALUES: We provide the best quality products and services for all our customers at an economical price. We have well-maintained and planned treatment and distribution facilities. We provide and maintain positive public perceptions through open and honest communications. We have high quality, dedicated and honest employees working together with pride to form a progressive team utility. We have positive, cooperative working relationships with other departments and agencies. We perform in a manner that is well managed, efficient and ensures measures of continuous improvement. Working All Together Equals Results MWI Phil Lewis Meter Readers Don Pace Marc Miller MWI Laura Lamb Water Serv, MW II MW II MW II Clerk Karen SheldonDave Nash Jeff Salm Gerri murecek Treatment Plant Operators Art Hining Bob Bowans Laurel Kuhns Don Loofbourrow Larry White Bob Forbes Craig Ueacham Customer Service Coordinator Jude Moss Public Information/Education Coordinator Carol Sweating Senior Treatment Plant Operator Tim Dingbaum Customer Service Operations Assistant Superintendent Kevin Slutts Superintendent EdMoreno IOWA CITY WATER DIVISION ADMINISTRATION AND SUPPORT Administration and Support is responsible for Division planning and project management. Several Comprehensive Water Plan projects were completed or are in progress, including: Ground Storage Reservoir Renovation Project All three ground storage reservoir (GSR) pumping stations were up-graded, drained and cleaned. Improvements were made to prepare the GSR's for the future with new electrical service, telemetry, pumps, motors, and computer controls. The completion of this project ensures a more consistent and reliable water distribution, storage and pumping system. Jordan and Silurian Well House Construction Project The Silurian and Jordan well houses are in the final stages of construction. Limestone faced structures, transformers, and conduit running into the structures are complete and motor control panels are installed. Pumps and controls will be installed in 1998. Raw Water Main Project Construction of a portion of a 16" raw water main/bike trail from Foster Road to the existing water plant was substantially completed this year. This project will enable the source water from the Jordan and Silurian wells on the new water plant and peninsula sites to be utilized at the existing water treatment plant. Upon startup of the new water plant, Jordan and Silurian wells located at the existing water plant will be used as source water. This water will be delivered via the 16" raw water main to the new water plant for treatment. Iowa River Power Dam Reconstruction The lowhead power dam on the Iowa River located in between Coralville and the Peninsula was purchased by the City. The renovation of this dam is proposed to ensure a consistent supply of water to the alluvial sands on the upper and lower source sites. The walkway across the top will also be renovated to continue the trail system linking Coralville to Iowa City. Plans and specifications have been completed for this project which will begin in the Spring of 1998. Many projects remain to be completed before final completion of the new water plant in 2003. SAFETY PROGRAMS A major emphasis on safety programs continued through the implementation and maintenance of over 25 programs and policies. Safety equipment purchases included a tripod retrieval system for the Confined Space Program, SCBA upgrade for the Respiratory program, air analyzer for the Confined Space Program, locks and system for the Lockout/Tagout Program, articles of personal safety equipment for the PPE Program. This activity coupled with extensive training programs for staff have illustrated the Water Division's commitment to safety for staff. COMPREHENSIVE WATER PLAN Project CONSTRUCTION P ROJEO-i'S ,99s 2003 PLANT OPERATIONS AND MAINTENANCE The Operation and Maintenance (O & M) section is responsible for all activities related to the water treatment plant site and the ground storage reservoir (GSR) pumping stations. Staff dispatches water emergency information to on-call personal including 1-Call information. Water quality was greatly improved this year due to several O & M projects. The chlorine dioxide system was replaced. Chlorine dioxide is used to control raw water organics and zebra mussels. The goal of the above projects was to ensure that the City water system meets the requirements of the 1996 Amendments to the Safe Drinking Water Act. After an extensive study of primary coagulants O & M installed and put into operation a new chemical feed system that uses polyaluminum chloride. New chemical feed points were installed including a power mixer for the 1972 water treatment plant. The impact of this project on removal of turbidity by the treatment process has produced significant control and improvement in water quality. The use of aluminum sulfate has been discontinued. Two high service pumps and motors were rebuilt and a soft-start was installed on another high service pump. The water plant(s) computer supervisory control and data acquisition system (SCADA) was upgraded with new software and hardware. This system was integrated with the GSR computer systems via radio telemetry and networked with the Division's computer system. A cationic polymer system is currently being installed. The powdered activated carbon (PAC) system was renovated with new pumps and a dust collection system. PAC can now be fed to remove taste and odor precursors. The chlorination system was upgraded with new vacuum regulators and an automatic switch-over system. Several new in-line analyzers were installed to monitor pH and chlorine residuals in the treatment process to assist in producing a more consistent water quality. The Iowa City Water Division continues to make progress in the U.S. Environs- mental Protection Agency's "Partnership for Safe Drinking Water", which is a group of water utilities across the country that voluntarily strive to achieve the highest standards of water quality. Historical Turbidity Summary Turbidity is the measure of suspended material in water. Drinking water turbidity is measured by Nephlometric Turbidity Units (NTU). The Surface Water Treatment Rule requires that 95% of samples collected in a monthly reporting period are less than or equal to 0.5 NTU and that all turbidity readings are less than or equal to 5.0 NTL~ The summary blue line measures monthly average turbidity from 1987 through 1997. The magenta line indicates monthly high turbidity occurrence from the time the dual rule came into effect in 1993. IOWA CITY WATER DIVISION Historical Turbidity Summary Finished Water '1 10 ...... ii' Former Turbidity Standard i .0 NTU WATER CUSTOMER SERVICE The Customer Service section is responsible for providing various services for water system customers. These services include utility locating, leak detection, water main tapping, meter reading and maintenance, and mapping. Water Backflow Program Customer Service staff continue to work with Housing Inspection to implement the backflow program for high hazard service connections. The focus for this year has been maintaining compliance with industrial connections and educating and notifying commercial connections. A residential program was facilitated by a Community Development Block Grant to ensure backflow prevention devices are available to median and low income residents. Digitization of Records Approximately one-half of the City' s water distribution mapping was digitized in AutoCAD, making reproduction and upgrading easier for the future. Meter history cards are currently being digitized in a database. This project is more than 50% complete. Water Meter Reading A telephone in-bound meter reading system was evaluated for the City. It was decided to defer changing to this system. Meter reading automation continues to be studied with a focus on radio technology. Water Loss Survey Customer service staff completed a distribution system leak detection program that surveyed 1/3 of the City's water system. Several system leaks were identified and repaired through this project. This is one of several projects aimed at reducing non-account water. Brass Inventory The brass (water parts) inventory system was upgraded with an expanded storage area to assist in inventory tracking and ordering improvements. These parts are used in water service installation maintenance. Hydrant Flow-testing A project to flow-test representative fire hydrants throughout the City was begun. This information will update water pressure and fire flow data that is 20 years old. The information will assist the Fire Dept. as well as provide planning information for growth in the City. Survey A customer service survey was created to evaluate community attitudes about City staff, billing practices, and drinking water quality. Results were used to address issues that were previously unknown or unclear. Customer Service Activity January 1, 1997 - December 31, 1997 Water Location Activity Iowa 1 Call Forms Work Order Activity Water Tap Activity Meter Resets and Finats Customer Carding Activity Delinquent Payment Activity Meter Exchange Activity Meter Shop Activity Removed Meter Activity New Meter Sets Meter Reading Activity Meter Reset Activity Water Leak Investigation Backflow Prevention Activity Digitization of Meter History Card Stop Box Locate Verification Total Weekly Average Maximum 11.001 208 356 4.570 86 158 4.053 78 156 27! 5 30 3!15 59 551 4566 86 149 705 13 32 488 9 25 1.694 32 369 146 3 10 473 9 '76 230.223 4,344 5.862 772 15 528 97 2 6 739 14 43 2160 98 547 807 37 112 Water Division Statistical Summary Population Served Total Number of Water Customers Total Treated Water (million gaL) Average Production per Day (million gal,) Maximum Day Production (million gal,) Gallons Per Capita Per Day Treated Water Storage Capacity (million gal.) Water Distribution Main (miles) Fire Hydrants Water Main Breaks Breaks per Mile of Main Employees (FTE) 1997 t996 1995 1994 t993 60.148 60.148 59.178 59,178 59,178 19,184 18.675 18.138 17.583 '17.234 2.200 2.251 2,341 2,352 2.~,56 6.02 6.17 6.41 6,44 5.98 8.12 8.13 9 16 7,98 7.06 9975 102.53 108.4 108,89 10!.2 7.5 7.5 7.5 7.5 7.5 233 222 215 204 192 2.326 NA NA NA NA 95 91 85 80 67 2.5 2.4 2.5 2.6 2.9 20 20 20 20 165 PUBLIC INFORMATION AND EDUCATION The Public Information and Education section worked to better inform the public and City staff about issues related to Division activities. A wide range of issues were addressed this year ranging from water quality, to leak detection in homes, to water main construction projects. Information was provided through press releases, a cable television programs call IC H20 and Info-Vision, e-mail correspondence, and the water bill newsletter. Participation in a number of activities in Jr. High and Elementary schools focused on watershed protection. Three distribution rehabilitation projects were completed this year. Construction schedules were coordinated to minimize impacts to water customers. Auxiliary water tanks and pumps were transported to customers to provide them with water service during construction shut downs. Special projects included the development of the Water Site Public Use Plan, Comprehensive Plan City Council reports, a Water Quality Consumer Confidence Report, a City Wellhead Protection Project, and facilitation of Public Works Division's Annual Reports. Tours of the water treatment plant were given to a wide range of interested parties including school children, college students and the general public. 42 students from Roosevelt Elementary were sponsored to participate in the 1st Annual State Children's Water Festival in Ankeny, IA. The Division participated in the Family Water Festival at Northwest Jr. High, which was co-chaired by Carol Sweeting. Other public information activities included 'Walk of the Stars', Earth Week, National Drinking Water Week, the Johnson County Fair, the Iowa Energy Fair, the Fire Dept. Manufactured Home Fire Safety Program, and the Iowa Section American Water Works Association State meeting. WATER DISTRIBUTION Several water main rehabilitation projects were completed this year, including: [] I Street/3rd Avenue water main relocation [] Court Street at First Avenue water main relocation [] Market Street water main replacement from Gilbert to Dubuque [] Dodge Street Court main installation [] Lower Muscatine water main replacement from Mall Drive to Deforest [] Highland water main replacement from Gilbert Ct. to Keokuk Ct. [] Kimball Rd. water main extension The Cybernet distribution system model was updated this year, including all system improvements since 1993. The model was used in project planning. Distribution training occurred in main disinfection and pressure testing. Water main specifications were updated and reprinted. The 1997 water loss survey identified six lealos. An esth~ated total of 9,5 million gallons of water was saved am~ually by the repair of these leaks. One third of the City is sm'veyed mmually 5 1/20t97 WATER MAiN BREAKS JANUARY 1, 1997 - DECEMEER 31,1997 1 st Ave and Court St Oarroll St / Highland Ave. 1800 Dubuque Rd ~[33 15t Ave GO3 1st Ave NO Date BreakLocation Type 47 3/27/97 1 st Ave. and Friendship $~.C~st Production of Treated Water: t 987-t997 1991 2.423 1992 2.313 1993 2,187 1994 2,352 1995 2,34! 1996 2,25! 1997 2,200 Water Production, Millions of Gallons Annual ~'2". r~;::,,~ %~. ", '.:~': i:.i~-~ _L..:. ' !;i.' : ::~ ..... 6,63 ;:.d'? 59,!78 32.30 6.33 9 '-;; 59,178 4355 5.98 77.~ 59, I78 62.90 6.44 ,c,~ 59,178 3008 6,41 ii+' 69,178 32.25 6.17 ' ~;: 60,148 3139 602 :}~ i: 68,148 2917 Daily Water Product~of~ 8.5 ~": ~:" i.i :, '! i' ';;'' ; :~? ' " 'ii':.?, '"" ~'~:!.:i:'. ,"~" ;:'? i:,,':,':,i,. I 2 3 4 5 6 7 8 9 ~0 11 ~2 ~.~onth of Year I El 1997 Average Day Water Production~11997 Peak Day Production History of ~owa City Water Rates Minimum Effective Date 200 Over of Rate Cubic Ft. Next 2800 Next 17,00 20,000 Change or less Cubic Ft. Cubic Ft. Cubic Ft. 3/1/97 10.25 2.40 1 72 1.72 % of ci~ange 20% 20% 20% 20% 3/I/96 8.54 2.00 1.43 1.43 % of change 30% 30% 30% 30% 3/1/95 6.57 154 110 1 10 % of change 24% 40~L 39% 39°/- 9/1/91 530 1.10 0.79 0.79 % of change 28% 22% 22% _3.~/.-.. 9/!/90 4.15 0.90 065 0.60 % of change 9% 3% 23% 33% Water By User Type % of FY 97 # of Customers Dollars % Dollars User Type Accounts to Total Billed to Total Commercial ! 146 640% 858.292 1410% Governmental 117 0.60% 259.833 430% Industrial '11 0 10% 361.389 5.90% IVtultip~e Dwethng Residential 966 5.40% 872,592 14.30% City of Iowa City 15.340 85.10% 3.552,527 58.20% Residentia! Univorsity Heights 371 2.10% 98.179 1.60% University of Iowa 49 To~a! 18,000 0.30% 96,920 1.60% 100% 6,099.732 1 60% Iowa City 1997 Drinking Water Quality Summary Contaminant Unit Maximum Detected Source Allowed Level Coilform MPN/100 Less than 0 Human, animal waste or soil. Bacteria mL 5% of samples Giardia cysts per 'Fr 0 Watarbome parasite found in 100 Liter surface water. Cryptospoddum oocysts TT 0 Waterborne parasite found in per 100 surface water. Liter Turbidity NTU 0.5 0.27*** Soil run off. Badurn ppm 2 0.1 Discharge of ddlling wastes; Fluodde ppm 4 Nitrate ppm 10 (as N) Atrazine ppb 3 Total ppb 100 Tdhalomethane Gross Alpha pCi/L 15 (Apdl 94) Free Chlorine ppm 4 Total Hardness ppm N/A (CaCO3) Calcium grains N/A Hardness per (CaCO3) gallon Alkalinity ppm N/A (CaCO3) discharge from metal refineries; erosion of natural deposits. 1.08* Water additive which promotes strong teeth; erosion of natural deposits. 4.6* Runoff from fertilizer use; leaching from septic tanks, sewage and erosion of natural deposits. 0.3* This organic chemical, a herbicide, migrates to ddnking water by runoff or leaching. 68** By-product of drinking water chlodnation. 3.1 Gross alpha is a form of natural radiation. 1.3* Water additive used for disinfection of water 250-390 Calcium Carbonate occurs as erosion of natural deposits. 15-23 Calcium Carbonate occurs as erosion of natural deposits. 90-250 Alkalinity comes from the bicarbonate, hydroxide components of a natural or treated water supply. Erosion of natural deposits. This organic chemical, a herbicide, migrates to ddnking water by runoff or leaching. Matter suspended and dissolved in water, due to erosion of natural deposits. Water Temperature due to the Iowa River and deep well sources. pH identifies the presence of acid or base in water; 7.0 is neutral. Sodium ppm N/A 47 Metoiachor ppb N/A 0.38 Total Dissolved ppm N/A Solids Temperature degrees N/A F pH units N/A 260-700 33-86 7.2-8.6 How do I read this table? This table shows the contaminants detected in your water between January 1 and December 31, 1997, and contaminants that were not tested for this year but were detected in previous years (shown by the date next to the contaminants name). The units used are: Parts per Million (ppm) - One part per million (or milligram per liter) corresponds to one minute in two years or one penny in $10,000. Parts per Billion (ppb) - One part per billion (or microgram per liter) corresponds to 1 minute in 2,000 years, or a single penny in $10,000,000. Picocuries per Liter (pCilL) - Picocuries per liter is a measure of the radioactivity in water. Nephelometric Turbidity Unit (NTU) - Nephelometric Turbidity Unit is a measure of the clarity of water. Turbidity in excess of 5 NTU is just noticeable to the average person. Drinking water turbidity is measured by Nephlometric Turbidity Units (NTU). 95% of samples collected in a monthly reporting period must be less than or equal to 0.5 NTU and that all turbidity readings must be less than or equal to 5.0 NTU. MPN/100mL - Most Probable Number per 100 milliliters. The "Maximum Allowed" is the highest amount allowed. An asterisk (***) maximum peak annual average. (**) denotes a maximum based on a rolling average. (*) denotes monthly average of sample results. "'IT" means a treatment technique is required, such as filtration. N/A means not applicable. pww~table.p65 The lowhead power dam on the Iowa River located ix~ between Coralville and the Penit~sula is owned by the City. Plans and specifications are completed ibr renovation ol~ the dam and walkway. The pr~iect will begin in spring of I998. Water Plant staff' renovated the powdered activated carbon (PAC) system which included the replacement of pumps and a dust collection system. PAC is used to remove taste and odor in the water, Customer Service staff began a hydrant flow-tesT project to update water pressure and volume inibrmatim~ throughout the City. Staff read approMmate[y 19,[84. water meters per month. Daughters of Water Division staff spent a day at the Water plant celebrating "Bring Yoar Daughter to Work Day". Eight girls paixicipated in a number of activities including, water testing, the Enviroscape (a hands on model where you mmxipulate a watershed) and meter testing. A field trip was also taken to a home where the girls located a stop box, water meter in the house and checked for leaks. BZ/ll/9B 13:45:Z7 319-354-4Z13 -> 3193565B89 IOUfi CITY CLERX Page 8B1 Joimson Count' [ Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS February 12, 1998 1. Call to order 5:30 p.m. 2. Action re: claims FORMAL MEETING Agenda 3. Action re: formal minutes of February 5th 4. Action re: payroll authorizations Business from the Board of Supervisors a) Action re: recommendation to the Iowa City Assessor's Conference Board for appointment to the Iowa City Assessor's Examining Board. b) Discussion/action re: contract negohations for S.E.A.T.S. c) Discussion/action re: Housing Needs Assessment Grant Application. 1. Resolution approving application for a Housing Needs Assessment and action planning program grant; designating a supervisor as the official representative to county housing task force; and committing funds to the grant. 2. Service Agreement between Johnson County Board of Supervisors and the East Central Iowa Council of Governments for the purpose of contracting with the service provider for the preparation of a Housing Needs Assessment Application. d) Discussion/action re: Recorder's Office Document Management Project. e) Discussion/action re: Senior Center contract. f) Other 913 SOLrFH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 BZ/ll/9B 13:45:5B 319-354-4213 -> "3193565BB9 IO~ 'CI?¥ CLBRH Page BBZ Agenda 2-12-98 Page 2 6. Business from the Assistant Planning and Zoning Administrator a) Discussion/action re: the following Conditional Use Permit: b) 1. Application CU9305 of Johnson County Agricultural Association, Iowa City, signed Dale Shires, requesting a Conditional Use Permit for Camper Rallies on certain described property described as being in the N 1/2 of the SE 1/4 and the S 1/2 of the NE 1/4 of Section 28; Township 79 North; Range 6 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the west side of Oakcrest Hill Road SW, at the Johnson County Fairgrounds in West Lucas Twp.) ~ Other 7. Business from the Planning and Zoning Administrator a) First and Second consideration of the following Zoning application: b) c) 1. Application Z9749 of Bill and Mary Young, North Liberty, signed by Christopher Anderson, North Liberty, requesting rezoning of 5.00 acres from RS Suburban Residential to CP-2 Planned Commercial of certain property described as being Lot 18 of River Oaks Part II located in the NW 1/4 of Section 35; Township 81 North; Range 7 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the east side of Highway 965 NE, approximately 1/2 mile south of Mid River Marina Road NE in Madison Twp.) Motion setting public hearing for various zonings and plattings. Other . B2/ll/9B 13~q6:33 319-35q-qZ13 -> 3193565BB9 I0~ CI~¥ £I,BBK P~ge BB3 Agenda 2-12-98 Page 3 8. 6:00 p.m. - Public Hearing on Zoning and Platting applications: a) First and Second consideration of the following Zoning application: Application Z9757 of Joyce Anderson, Cedar Rapids, Iowa, requesting rezoning of 1.5 acres from A1 Rural to RS Suburban Residential of certain property described as being in the SW 1/4 of the SW 1/4 of Section 10; Township 81 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the north side of 140th Street NW, approximately 1/2 mile west of the intersection with Derby Avenue NW in Monroe Twp.) b) Discussion/action re: the following Platting application: o Application S9783 of. Victor O. Hess Family and Marital Trusts, signed by Tracy Anderson, requesting p:eliminary and final plat approval of Hessville Farm Addition, a subdivision described as being located in the NE 1/4 of the SE 1/4 of Section 6; Township 78 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (This is a 1-lot, 2.73 acre, farmstead split, located on the west side of Black Hawk.Avenue SW, approximately 1/3 mile north of 480th Street SW in Washington Twp.) 9. Business from the County Auditor a) Action re: permits b) Action re: reports Other 10. Business from the County Attorney a) Report re: other items 11. Adjourn to informal meeting 82/11/98 13:q?:B5 319-354-4213 -> 3193565BB9 IOWO CITY CI~RK Pa§c BB4 Agenda 2-12-98 Page 4 a) Business from the Assistant Planning and Zoning Administrator re: discussion of proposals for Development Impact Study submitted by: 1. Snyder & Associates, Inc., Ankeny, Iowa, and Countr3anan Group Planners, Iowa City. 2. The Stanley Consultants Group, Muscatine, Iowa. 3. University of Iowa, Urban and Regional Planning Programs, Field Problems Class. b) Inquiries and reports from the public c) Reports and inquiries from the members of the Board of Supervisors d) Report from the County Attorney e) Other " 12. Adjournment 82/12/98 13:22:28 319-354-4213 -> 3193565889 IOWA CITY CLERH Page 881 Johnson County Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS February 13, 1998 INFORMAL MEETING Agenda Call to order 3:00 p.m. Discussion re: future ofS. E.A.T.S. 3. Discussion from the public 4. Recess 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 City of Iowa City MEMORANDUM Date: February 12, 1998 To: From: Re: City Council and City Manager Donald J. Yucuis, Director of Finance Revisions to the Fiscal Year 1999, 2000 and 2001 Proposed Three-Year Financial Plan and Capital Improvements Program Budget Through Fiscal Year 2003 A public hearing is scheduled for Tuesday, February 24, 1998, at 7:00 p.m. in the Council Chambers regarding the adoption of the Fiscal Year (FY) 99 budget, the FY99, F'Y2000, and FY2001 three-year financial plan, and the Capital Improvements Program (CIP) budget through FY2003. This packet includes the public hearing notice that will appear in the newspaper on Friday, February 13, 1998, and the forms that are required by the State to be filed with the adoption resolution. The attached schedules highlight the changes that have occurred in the FY99, FY2000 and FY2001 three-year financial plan and the CIP budget between December 1997 and the City Council's final review and recommendation. Please note that the FY99 property tax levy rate is set at $13.13343 per $1,000 of taxable assessed valuation, compared to $12.79617 in FY98. The proposed levy rate of $13.13343 reflects a savings of 7.5 cents to property taxpayers as a result of full reimbursement by the state for various property tax credits, including homestead, age & income (A&I credit), military and disabled veterans. ($13.20880 estimated before full credits levy reductions versus $13.13343 proposed after full credits levy reductions.) The 7.5 cents reduction in the levy rate was accomplished by reducing the debt levy by $25,000 and by reducing the employee benefits levy by $99,772. The total levy reduction of $124,772 is our estimate of 50% of the additional property tax credits anticipated over two years (FY98 and FY99). The FY98 budget had been certified to the state before this legislation was enacted; therefore City Council directed by resolution that 50% of the additional property tax credits in FY98 be used to reduce the FY99 property taxes. The FY99 tax levy request and total expenditures as published in the newspaper for the public hearing cannot be increased but can be reduced prior to final approval. Final City Council approval of the FY99 budget, three-year financial plan, and multi-year CIP plan is scheduled for March 10, 1998. Two resolutions will be presented for your approval. The first resolution will approve the FY99 budget. The second resolution will approve the FY99 to F'Y2001 three-year financial plan and also the multi-year Capital Improvements Program budget through FY2003. Please contact me at 356-5052 or Deb Mansfield at 356-5051 if you have any questions. Attachment finadm~budget\§nplan.doc Form 631.t NOTICE OF PUBLIC HEARING BUDGET ESTIMATE Fiscal Year July 1, 1998 - June 30, 1999 City of Iowa City, Iowa The City Council will conduct a public hearing on the proposed 1998 - 1999 Budget at the Civic Center, 410 E. Washington St. on February 24, 1998 at 7:00 o'clock p.m. The Budget Estimate Summary o! proposed receipts and expenditures is shown below. Copies of the detailed proposed 1998 - 1999 Budget may be obtained or viewed at the offices of the Mayor, City Clerk, and at the Library. The estimated Total tax levy rate per $1000 valuation on regular property is.... $13.13343 The estimated tax levy rate per $1000 valuation on Agricultural land is ............ $ 3.00375 At the public hearing, any resident or taxpayer may present objections to, or arguments in favor of, any part of the proposed budget. City Clerk JNational Inflation Factor Budget Re-estimated Actual FY 1999 FY 1998 FY 1997 REVENUES & OTHER FINANCING SOURCES Taxes Levied on Property 1 21,733,964 20,424,857 19,726,650 Less: Uncollected Property Taxes-Levy Year 2 Net Current Property Taxes 3 21,733,964 20,424,857 19,726,650 Delinquent Property Taxes ,~ TIF Rever, ues 5 60,000 62,000 55,572 Other City Taxes 6 456,787 456,000 465,670 Licenses & Permits 7 600,735 543,200 624,614 Use of Money & Property 8 3,162,056 3,361,203 4,412,528 Intergovernmental 9 14,461,251 21,239,851 17,155,660 Charges for Services 10 32,403,931 30,196,980 28,321,987 Special Assessments 11 23,501 23,501 106,590 Miscellaneous 12 5,404,984 3,391,451 2,542,832 Other Financing Sources 13 119,573,540 98,119,656 63,551,507 Total Revenues & Other Sources 14 197,870,749 177,818,699 136,963,610 EXPENDITURES & OTHER FINANCING USES Community Protection (police,fire,street lighting, etc.) 1 s 11,386,953 12,046,496 10,270,835 Human Development (health, library, recreation, etc.) 16 28,147,566 13,767,756 7,787,381 Home & Community Environment (garbage, streets, utilities, etc.) 17 73,087,291 90,425,522 64,428,215 Policy & Administration (mayor, council, clerk, legal, etc.) 18 7,436,030 6,041,432 5,500,810 Non-Program 19 0 Total Expenditures 20 120,057,840 122,281,206 87,987,241 Less: Debt Service 21 13,475,434 10,241,079 9,146,O37 Capital Projects 22 54,137,231 57,951,143 28,649,820 Net Operating Expenditures 23 52,445,175 54,088,984 50,191,384 Transfers Out 24 71,912,553 69,837,266 48,126,434 Total Expenditures/Transfers Out 25 191,970,393 192,118,472 136,113,675 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out 26 5,900,356 (14,299,773) 849,935 Beginning Fund Balance July I 27 60,396,474 74,696,247 73,846,312 Ending Fund Balance June 30 28 66,296,830 60,396,474 74,696,247 2.16% Average % Change FY 97 to 99 4.96% -0.96% 5.29% 90.12% 6.51% 16.27% Explanation of any FY97 to FY 99 average % change (& "NEW" expenditure program) exceeding the National Inflation Factor: Property taxes are proposed to increase by 4.96% over two years (FY97 to FY99) due to valuation growth, new construction and increased debt service property taxes. Property taxes reflect a state required decrease of -$124,772 within the debt service and employee benefit levies due to state 100% funding of homestead and other property tax credits. A summary of the expenditure program changes proposed over two years (FY97 to FY99) is as follows: COMMUNITY PROTECTION: 5.29% 2 YR CHG: (4.28% personal services (labor contracts) which is 63% of the 5.29%, 16% in commodities and 12% in services and charges.) HUMAN DEVELOPMENT: 90% 2YR CHG (97% of this change is due to capital improvement projects, which includes a proposed new library building of $17.7 million which may be placed on the November 1998 ballot.) HOME & COMMUNITY: 6.51% 2 YR CHG: (55% of the change is due to debt for capital improvement projects; 15% is due to capital improvement projects construction; 18% is due to personal services (labor contracts); 12% due to commodities, services & charges, and other). POLICY & ADMINISTRATION: 16% 2YR CHG: (68% of the change is due to capital improvement projects; 12% for personal services (labor contracts); 5% for services and char~les; and 15% in capital Form 635,2A CITY OF IOWA CITY ADOPTED BUDGET SUMMARY YEAR ENDED JUNE 30, 1999 99state.xls · Special Debt Capital General Revenues Service Projects !. (A) (B) (C) (D) REVENUES & OTHER FINANCING SOURCES Taxes Levied on Property 77 15.584,229 106 3,030,228 134 3,119,507 161 189 Less~ Un~co/l_ec_t__ed__Pr~o_perty T_axe~-Levy Year __ _78 .......... 107 - 135 - 162 ~ 1_9~0 Net Current Property Taxes 79 15,584,229 108 3,030,228 136 3,119,507 163 191 Delinquent Property Taxes 80 109 137 164 192 _TIF R~e_venues ........... 110 50,000 Other City Taxes 81 456,787 111 138 165 193 Licenses & Permits 82 600,735 112 Use of Mon_e~y _& .Pfpperty _ 83 529,743 113 ___6_2_0,_0__79_ ..~_3.9 .... _5_,000~ __166 ............. 194 Int~erg_oyernmep~_a! 8_4 .... lt9__5_6_,5~52 11~4 9,737,359 140 17,556 167 640,000 Charges for Services 85 2,685,101 115 80,147 141 168 195 _S_ p__eci~al As_s_essments_ ..... 86 23,501 116 142 16_9 .... Miscellaneous 87 1,340,463 117 96,400 t 43 13,391 170 2,176,000 196 Expendable Budget T~st Proprietary FY 1998/99 (E) {F) (G) 234 21,733,964 235 236 21,733,964 237 238 50,000 239 456 212 240 600 213 2,007,243 241 3,162,056 167,239 _~2~66_ ___ 1,942,545 242 14,461,251 500 214 29,638,183 243 32,403,931 427 244 23,501 215 1,778,730 245 5,404,984 Re-estimated Actu~ FY 1997/98 FY 1996197 {H) )64 264 20,424,857 294 19,726,650 265 295 )64 266 20,424,857 296 19,726,650 267 297 )0~- 268 62,000 29¢ 55,5~ ~87 269 456,000 299 465,670 ~35 270 543,200 300 624,614 )56~ 271 3,361,203 301 ~4,~2z5~8 !51 272 21,239,851 302 17,155,660 131 273 30,196,980 303 28,321,987 i01 274 23,501 304 106,590 184 275 3,391,451 305 2,542,832 !09 276 79,699,043 306 73,412,103 114 277 70,439.797 307 47,591,659 !26 278 27,644,6591 308 15,902,217 ~00 279 35,200 309 57,631 ~49 280 177,818,699 310 136,963,610 ~53 281 12,046,496 311 10,270,835 i66 282 13.767,756 312 7,787,381 !91 283 90,425,522 313 64,428,215 130 284 6,O41,432 314 5,500,810 428 * ~40 285 122,281,206 315 87,987,241 .34! 286 10,241,079 316 9,146,037 :31 287 57,951,143 317 28.649,820 75 288 54,088,984 318 50,191,384 53 289 69,837,266 319 48,126,434 ;93 290 192,118,472 320 136,113,675 ;56 291 (14,299,773) 321 849,935 74 292 74,696,247 322 73,846.312 :30 29--'~',60,396,474 323 74,~96,247 Sub-Total Revenues 88 23,177.111 118 13,614,204 144 3.155,454 171 2,816,O00 197 167,739 216 35,366,701 246 78,297 Other Financing Sources: Transfers In 89 7,267.223 119 598,501 145 3.159.938 172 26,976.713 198 281,478 217 33,824,761 247 72,101~ Proceeds of De_b[ ...... 90 - 459 _1_4_6 ...... _17_3_.__~5,~7__O_9,_72~6 2~1~_ _2_0_,4~24,500 248 46,134 Proceeds of Fixed Asset Sales 91 1,330,700 147 174 199 219 249 1,330,700 Total Revenues & Other Sources 92 31,775,034 120 14,212,705 148 6,315,392 · 175 55,502,439 200 449,217 220 89,615,962 250 197,870,749 EXPENDITURES & OTHER FINANCING USES Community Protection (police,fire,street li9htin9, etc.) Human Development (health, library, recreation, etc.) Home & Community Environment (garbage, streets, utilities. etc.) Policy & Administration (mayor, council, cler_k, I~eg~al,~e_tc..! No_~n-~P_rog~r ~ .m_ Total Expenditures Less: 93 11.124,555 121 149 262.398 176 O 201 221 251 11,386,953 94 7.112.908 122 150 519,685 177 20,514,973 202 222 252 28,147,566 95 4,056,895 123 5,861,703 151 5,510,723 178 7,777,740 203 448,000 223 49,432,230 253 73,087,291 96 5,725,471 124 210,559 152 179 1,500,O00 204 224 254 7,436,030 97 28,019,829 125 6,072,262 153 6,292,806 180 29,792,713 205 448,000 225 49,432,230 255 120,057,840 Debt Service 98 4.000 126 154 6,292,806 181 226 7,178,628 256 13,475,434 Capital Projects 99 0 127 182 29,792,713 - 227 24,344,518 257 54,137,231 Net Operating Exp~ndi~i~s- ............. 1~)~ --~-~:'~1-~ 12~ 6,O72~262 155 163 - 206 448,000 228 17,909,~84- 258 52,445,175 Transfers Out ..... _101 2,448,909 129 8,809,093 156 375,000 184 25,709,726 207 229 34,569,825 259 71,912 ¥otalExpenditures/TrensfersOut 102 30,468,738 130 14,881,355 157 6,66~i~06 185 55,502,439 208 448,000 230 84,002,055 260 191,970,393 Excess Revenues & Other Sources Over (Under) Expenditures/Transfers Out 103 1,306,296 131 (668,650) 158 (352,414) 186 209 1,217 231 5,613,907 261 5,900,356 B__e~_n~F_u~daalapc_eJuly. 1 .. 104 .8,893,8_95 132_ 6,_708,747 159 524,977 .~_7 .... '~,34~,_0~0 ~210 1__91___2.3_2- 4~2,~9_22,6~64_ 262 60,396 EndtngFundBelenceJune30 105 10,200,191 133 6,040,097 160 172,563 188 1,346,000 211 1,408 233 48,536,571 263 66,296,830 Form 631 .B 2/9t98 11:18 AM CITY OF IOWA CITY RESOURCES DETAIL YEAR ENDED JUNE 30, 1999 Special Debt Capital General Revenue Service Projects (A) (B) (C) (D) REVENUES & OTHER FINANCING SO~U_R_C~_S ~ __. Less:Uncollected Pro p · r t y_T a_x~ S_- L_e v Y_~Y e a r!2 Net Current Property_T~axe_s Iline 1 minus line 2_)_ ....315,584,229 3,030.228 3,119,507 Delinquent Property Taxes 4 TIF Revenues 5 50,000 Other City Taxes: M~obile Home Taxes .... '[ ...... 6 Hotel/Motel Taxes _ _~ ......~ ___ 456,78.7_ Other Local Option Taxes $___ * .......~ 8 Subtotal - Other City Taxes (lines 6 thru 8 ) 9 456,787 Use of Money & Propeqy ......... 11 .... _5_29_,74~3_62~0_,0_70 I n t e r 9.o_ veer n~m e_n t_a~l -'_ ........' Federal Grants & Reim_bu_rsements ...........~ ....12 5,457,185 _ ~ 640,000 State Shared Revenues 13 1,154,077 . 4,215,174 17,556 Expendable Trust Proprietary (E) (F) Other State Grants & Reimbu;se~e~ts ~ ....1~ -- 324,714 Local Grants & Reimbursements 15 477,761 ---Subtotal-I~nte~gG~/e~e--~t~l'-(~ines 12 thru 15)16 1,956,552 C~h_a_r g_ e s four __Ser~ _v_ic e s~_~_ ......... i Water Sewer Electric _ A~p0r~ ................ LandfilUG a r _b_a ~l_e ..... 23 400 422 423; 2,007,243 1.503,510 399 FY 391 392 3931 3941 396 397 398 ~udget Re-estimated Actual 1 998/99 FY 1 997/98 FY 1996/97 (G) (H) 2 21,733,964 20,424,857 19,726,650 3 4 50,000 62,000 55,572 5 6 _4_5_6_,787 456,000_ 46_5.~670~ ___ 7 8 456,787 456,000 465,670 9 __ 600,735 543,200 624,614 10 7,600,695 13,137,315 7,220,195 12 5,_4--61,807 5,602,899 8,079,431 13 802,249 1,959,974 1,280,535 14 596,500 539,663 575.499 15 14,461,251 21,239,851 17,155,660 16 8,658,000 7,457,000 6,486,592 17 11_,455,000 10,447,000 9,382,895 18 19 20 24 673,900 679,550 736,760 25 3,025,977 2,929,130__ 3,007,974 26 32,403,931 30,196,980 28,321,987 27 23,501 23,501 106,590 28 5,404,984 3,391,451 2,542,832 29 46,134,226 27,644,659 15,902,217 31 1,330,700 35,200 57,831 32 19,573,540 98,119,856 63,551,507 33 97,~70,749 177,818,E99 136,983,810 34 !58,287,223 252,614,g46 210,809,922 38 75,000 400: 65,000 83,500 329,035 ......................... 83,739 _ 35~0~0 9,737,359 17,556 640,000 167,239 1,942,545 401; 402~ 403 ....... 8,658,ooo -~0~ 11,455,000 405! 406 407 409, 5,970,500 410 411, 80,147 ............. 500 80,147 500 Transit ~ 25 Other .............. T 26 ____ 2~,6~84_,~70_! Subtotal - Charges for Services Itines 17 thru 26)27 2,685,101 Special Assessmen_t s ........... 28 23,501 Miscellaneous 29 Otl~e~' Fin~_ncin~ Sources: 0pe[gtin9 Transfers_ In 30 1,340,463 96,400 13_,391 2,176,000 7,267,2_._23 598,501 3,159,9,~8_ 2"6,_976,713 281,478 Proceeds of Debt 31 ........... 25.709,726 Pro_ceeds_ 9f Fixed A~ss~et_.S_ales .......~ 32 1,330,700 Subtotal - Other Financing Sources (lines 30 thru 32)338,597,923 598,501 3,159,938 52,686,439 281,478 .~ot~al_Re_S_o_urc_es ExcerPt 8eginnin9 F.u__nd_ 8a_i~nc_e .(lines 3, 4, 5, 9, 10,~1_!~_~5_, 27, 28. 29__, .& _33):34_3!_,_7_75.,,_O_3_414,_2_12,7056,315,392_ 55_,_50~2,_4-39 ......4_4_9,_21_7_ 8eginnin~l Fund _B9!ance .~uly 1 35 8~893_,5-_95 6,708,747 524.977 1,346,000 191 TOTAL RESOURCES (lines 34 + 35) ~6' 40,668,929 20,921,452 6,840.369 56,848,439 449,408 'Enter the amount the city calculates to be attributable to property tax relief. 673,900 412= 260,629 413 29,638,183 414 415 .... 1',7~3~ 416 20,424,500 418 419 54,249,261 420 1 89,615,962 421 1 132,538,626 424' Form 631 A Page 2t9198 'i 1:07 AM A. COMMUNITY PROTECTION Street Lighting Police Department Traffic Control and Safety Jail Civil Defense Flood Control Fire Department Ambulance Department of Inspections Miscellaneous Protective Services Debt Service Capital Projects TOTAL (lines 1-121 B. HUMAN DEVELOPMENT Welfare Assistance City Hospital Payments to Private Hospitals Health Regulation & Inspection Water, Air & Mosquito Control Community Mental Health Other Social Services Library Services Museum, Band, & Theater Parks & Recreation Activities Community Center, Zoo & Marina Other Recreation and Culture Animal Control Debt Service Capital Projects TOTAL {lines 14-28) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Special General Revenue (A) (B) 342,790 6,030,297 462,048 3,432,493 856,927 11,124,555 CITY OF IOWA CITY REQUIREMENTS SCHEDULE YEAR ENDED JUNE 30, 1999 Debt Capital Expendable Service Projects Trust (C) (D) (El 262,398 0 262,398 3,197,471 3,098,150 503,937 313,350 7,112,908 519,685 519,685 20,514,973 20,514,973 Proprietary (F) 324 325 326 327 328 329 33O 331 332 333 334 335 336 337 338 339 340 341 342 343 344 345 346 347 348 349 350 351 352 99state1 .xls ~et Re-estimated Actual )8/99 FY 1997/98 FY 1996/97 ) (H) (I) .2,790 356,401 334,271 1 ~O,297 5,945,392 5,135,135 2 ~2,048 404,871 534,242 3 4 5 6 [2,493 3,551,331 3,206,232 7 8 ,6,927 859,546 748,336 9 10 ;2,398 - -~4~53~ -- 306,738 11 654,423 5,881 12 ;6,953 12,046,496 10,270,835 13 14 15 16 17 18 19 20 q,471 3,022,893 3,087,724 21 22 ~8,150 3,229,58~- 2,718,66~ 23 24 ~3,937 552,391 471,160 25 3,350 286,224 263,741 26 9,685 548,685 777,398 27 4,973 6,127,980 468,697 28 ,7,566 13,767,756 7,787,381 29 Bud (G) 342 462 856 262 3,197 3,098,1 503 313 519 FY 28, Focm 631 .A Page 2 2t9/98 t 1:06 AM C. HOME & COMMUNITY ENVIRONMENT Roads, Bridges, & Sidewalks Snow Removal Highway Engineering Parking - Meter and Off-street Sewers & Sewage Disposal Landfill/Garbage Street Cleaning Water Utility Electric Utility Gas Utility Cable TV Transit Airport Cemetery Community Beautification Economic Development Housing and Urban Renewal Other Environmental Expenses Debt Service Capital Projects TOTAL (linee 30-49) D. POLICY AND ADMINISTRATION City Courts and Judicial Mayor, Council, & City Manager Clerk, Treasurer, and Finance Admin. Elections Legal Services & City Attorney Planning & Zoning City Hell & General Buildings Other Administrative Expenses Tort Liability Debt Service Capital Projects TOTAL (lines 61-61) Non-Program Total Expenditures (lines 13 + 29 + 50 + 62 Transfers Out Ending Fund Balance June 30 TOTAL REQUIREMENTS (lines 64 + 66 + 66) 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 5O 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 CITY OF IOWA CITY REQUIREMENTS SCHEDULE YEAR ENDED JUNE 30, 1999 Special Debt Capital Expendable General Revenue Service Projects Trust Proprietary (A) (B) (C) (D) (E) (F) 1,815,030 146,951 935,485 41,525 1,696,375 4,090,799 4,289,551 Budget FY 1998/99 (G) 353 354 355 356 357 358 359 3,735,963 360 1,815,030 146,951 935,485 1,696,375 4,090,799 4,289,551 41,525 361 362 532,402 363 3,374,387 364 189,607 365 221,295 366 535,259 367 320,966 368 5,738,258 369 36,384 123,445 448,000 370 4,000 5,510,723 7,178,628 371 7,777,740 24,344,518 372 4,056,895 5,861,703 5,510,723 7,777,740 448,000 49,432,230 373 3,735,963 532,402 3,374,387 189,607 221,295 535,259 320,966 5,738,258 607,829 12,693,351 32,122,258 73,087,291 374 456,422 375 456,422 ;e-estimated Actual :Y 1997/98 FY 1996/97 (H) (I) 1,917,930 1,415,882 30 125,363 246,541 31 934,676 565,093 32 1,849,634 1,613,687 33 4,314,505: 3,890,112 34 3,985,222 3,699,827 35 54,7131 136,636 36 4,220,142 3,238,900 37 38 39 517,809 513,346 40 --3,687,438 5,379,808 41 2t3,325 168,054 42 218,662 201,065 43 574,223 472,468 44 372,822 199,629 45 6,494,899 6,253,881 46 560,449 437,219 47 9,417,862 8,061,901 48 50,965,848 27,934,166 49 90,425,522 64,428,215 50 51 446,226 419,280 52 2,451,456 1,923,812 53 54 388,617 384,726 55 559,710 532,726 56 309,820 264,857 57 1,222,301 1,234,9491 58 460,410 499,384 59 60 202,892 241,076 61 6,041,432 5,500,810 62 122,281,206 87,987,241 64 69,837,266 48,126,434 65 60,396,474 74,696,247 66 252,514,946 210,809,922 67 5,725,471 210,559 2,3~7,146 ......................................... 376 .... 2,367,146 377 416,052 378 416,052 545,749 379 545,749 302,997 380 302,997 ],270,405 210,559 381 1,480,964 366,700 382 366,700 383 i,~,000 384 1,500,000 1,500,000 385 7,436,030 28,019,829 6,072,262 6,292,806 29,792,713 448,000 49,432,230 386 120,057,840 2,448,909 8,809,093 375,000 25,709,726 34,569,825 387 71,912,553 10,200,191 6,040,097 172,563 1,346,000 1,408 48,536,571 388 66,296,830 40,668,929 20,921,452 6,840,369 56,848,439 449,408 132,538,626 389 258,267,223 CITY OF IOWA CITY SCHEDULE OF DIFFERENCES IN REVENUES BY FUND BETWEEN THE ORIGINAL PROPOSED THREE YEAR FINANCIAL PLAN FY 99 - FY2001 TO THE FINAL PROPOSED THREE YEAR FINANCIAL PLAN AFTER CITY COUNCIL AND ADMINISTRATIVE ADJUSTMENTS RECEIPTS & TRANSFERSIN FY99 BUDGET Dec 97 Feb 98 Original Revised Change FY2000 PROJECTED Dec 97 Feb 98 Original Revised Change FY2001 PROJECTED Dec 97 Feb 98 Original Revised Change 1 GENERAL FUND 31,421,771 31,526,959 105,188 31,340,105 31,447,035 106,930 ENTERPRISE FUNDS 2 PARKING OPERATIONS 3 PARKING, RESERVES 4 WASTEWATER TREATMENT OPERATION 5 WASTEWATER RESERVES 6 WATER OPERATIONS 7 WATER RESERVES 8 REFUSE COLLECTION OPERATIONS 9 LANDFILL OPERATIONS 10 LANDFILL RESERVES 11 AIRPORT OPERATIONS 12 TRANSIT OPERATIONS 13 TRANSIT RESERVES 14 BROADBAND TELECOMMUNICATIONS 15 BROADBAND TELECOM. RESERVES TOTAL ENTERPRISE FUNDS OTHER FUNDS 16 DEBT SERVICE 17 LIBRARY EQUIPMENT RESERVES 18 PARKLAND RESERVES 19 JCCOG 20 COMPUTER INFORMATION SERVICES 21 INFO. SVCS. COMPUTER REPL RESRV. 22 POLICE COMPUTER REPLACEMENT 23 FIN/HUMAN RESOURCES SFTWR RES. 24 EQUIPMENT MAINTENANCE 25 EQUIPMENT REPLACEMENT RESERVE 26 FIRE EQUIP REPLACEMENT RESERVE 27 CENTRAL SERVICES 28 ASSISTED HOUSING 29 ENERGY CONSERVATION 30 RISK MANAGEMENT LOSS RESERVE 31 HEALTH INSURANCE RESERVE 32 SPECIAL ASSESSMENTS 33 ROAD USE TAX 34 EMPLOYEE BENEFITS 35 PUBLIC SAFETY RESERVE 36 CDBG, METRO ENTITLEMENT 37 RISE REPAYMENT FUND 38 VILLA GARDENS TOTAL OTHER FUNDS 39 CAPITAL PROJECTS GRANDTOTAL G:\99BUD\STATE FORMS\3yr_recn.xls\RECEIPTS 3,330,554 3,330,554 1,306,760 1,306,760 12,160,000 12,160,000 7,796,782 7,796,782 9,056,000 9,056,000 1,800,720 1,800,720 1,946,000 1,946,000 3,420,000 3,420,000 3,029,323 3,029,323 226,493 226,493 3,341,922 3,390,183 40,500 40,500 595,629 595,629 12,500 12,500 48,063,183 48,111,444 6,820,139 6,302,001 36,790 36,790 444,661 449,217 629,398 629,398 202,750 202,750 137,220 137,220 35,000 35,000 1,253,000 1,253,000 1,127,939 1,127,939 23,114 23,114 778,250 778,250 4,259,655 4,259,655 929,679 758,344 2,769,500 2,769,500 24,501 24,501 4,423,501 4,423,501 3,814,321 3,714,549 150,000 150,000 1,550,000 1,550,000 13,391 13,391 50,000 50,000 29,472,809 28,688,120 84,051,177 97,006,957 193,008,940 205,333,480 48,261 48,261 (518,138) 4,556 (171,335) (99,772) 3,805,554 3,805,554 1,455,309 1,455,309 13,130,700 13,130,700 7,281,164 7,281,164 10,432,000 10,432,000 1,650,560 1,650,560 1,946,000 1,946,000 3,420,000 3,420,000 2,859,323 2,859,323 238,993 238,993 3,530,356 3,578,749 110,000 110,000 605,508 605,508 13,500 13,500 50,478,967 50,527,360 7,334,350 7,433,793 36,790 36,790 470,773 474,534 561,405 561,405 202,750 202,750 137,220 137,220 35,000 35,000 1,265,000 1,265,000 1,118,939 1,118,939 23,808 23,808 782,550 762,550 4,262,655 4,262,655 1,216,942 969,095 2,795,670 2,795,670 24,501 24,501 4,423,501 4,423,501 4,071,656 4,025,386 125,000 125,000 1,550,000 1,550,000 13,391 13,391 48,393 48,393 99,443 3,761 (247,847) (46,270) (784,689) 30,451,901 30,260,988 (190,913) 12,955,780 38,263,150 34,998,440 (3,264,710) 12,324,540 150,534,123 147,233,823 (3,300,300) 31,619,317 3,780,554 1,452,197 13,186,481 7,294,077 11,624,700 5,497,010 1,946,000 3,420,000 2,862,976 245,993 3,658,880 610,533 14,000 55,593,401 7,753,926 36,790 478,716 562,692 202,750 137,220 35,000 1,278,000 1,128,939 24,285 785,950 4,265,655 1,239,879 2,822,102 24,501 4,423,501 4,226,805 100,000 1,550,000 13,391 31,729,536 110,219 3,780,554 1,452,197 13,186,481 7,294,077 11,624,700 5,497,010 1,946,000 3,420,000 2,862,976 245,993 3,707,508 48,628 610,533 14,000 55,642,029 48,628 7,666,889 (87,037) 36,790 482,614 3,898 562,692 202,750 137,220 35,000 1,306,000 28,000 1,128,939 24,285 785,950 4,265,655 993,635 (246,244) 2,822,102 24,501 4,423,501 4,219,130 (7,675) 100,000 1,550,000 13,391 31,090,102 30,781,044 (309,058} 83,536,974 83,736,974 200,000 201,839,794 201,889,583 49,789 CITY OF IOWA CITY SCHEDULE OF DIFFERENCES IN EXPENDITURES BY FUND BETWEEN THE ORIGINAL PROPOSED THREE YEAR FINANCIAL PLAN FY 99 - FY 2001 TO THE FINAL PROPOSED THREE YEAR FINANCIAL PLAN AFTER CITY COUNCIL AND ADMINISTRATIVE ADJUSTMENTS EXPENSES & TRANSFERS OUT FY99 BUDGET Dec 97 Feb 98 Original Revised Change Dec 97 Original FY2000 PROJECTED Feb 98 Revised Change FY2001 PROJECTED Dec 97 Feb 98 Original Revised Change I GENERAL FUND 30,050,783 30,004,558 (46,225) 31,672,647 31,621,501 (51,146) ENTERPRISE FUNDS 2 PARKING OPERATIONS 3,533,135 3,533,135 3 PARKING, RESERVES 1,480,595 1,480,595 4 WASTEWATER TREATMENT OPERATION 12,086,277 12,086,277 5 WASTEWATER RESERVES 6,228,436 6,228,436 6 WATER OPERATIONS 7,600,162 7,600,162 7 WATER RESERVES 832,360 832,360 8 REFUSE COLLECTION OPERATIONS 1,925,120 1,925,120 9 LANDFILL OPERATIONS 3,714,642 3,714,642 10 LANDFILL RESERVES 399,588 887,727 11 AIRPORT OPERATIONS 240,954 240,954 12 TRANSIT OPERATIONS 3,341,987 3,341,987 13 TRANSIT RESERVES 40,500 40,500 14 BROADBAND TELECOMMUNICATIONS 567,233 577,642 15 BROADBAND TELECOM. RESERVES 8,000 8,000 TOTAL ENTERPRISE FUNDS 41,998,989 42,497,537 OTHER FUNDS 16 DEBT SERVICE 6,973,719 6,654,415 17 LIBRARY EQUIPMENT RESERVES 18 PARKLAND RESERVES 19 JCCOG 444,633 448,000 20 COMPUTER INFORMATION SERVICES 632,611 632,611 21 INFO. SVCS. COMPUTER REPL RESRV. 245,942 245,942 22 POLICE COMPUTER REPLACEMENT 59,258 258 23 FIN/HUMAN RESOURCES SFTWR RES. 24 EQUIPMENT MAINTENANCE 1,223,033 1,241,698 25 EQUIPMENT REPLACEMENT RESERVE 2,278,478 2,278,478 26 FIRE EQUIP REPLACEMENT RESERVE 27 CENTRAL SERVICES 723,584 723,584 28 ASSISTED HOUSING 4,187,775 4,187,775 29 ENERGY CONSERVATION 30 RISK MANAGEMENT LOSS RESERVE 1,141,145 1,141,145 31 HEALTH INSURANCE RESERVE 3,018,309 3,018,309 32 SPECIAL ASSESSMENTS 23,501 23,501 33 ROAD USE TAX 4,531,769 4,537,169 34 EMPLOYEE BENEFITS 3,858,274 3,858,274 35 PUBLIC SAFETY RESERVE 575,209 575,209 36 CDBG, METRO ENTITLEMENT 1,549,058 1,549,058 37 RISE REPAYMENT FUND 13,391 13,391 38 VILLA GARDENS 50,425 50,425 TOTAL OTHER FUNDS 31,530,114 31,179,242 39 CAPITAL PROJECTS 84,051,177 97,006,957 GRAND TOTAL 187,631,063 200,688,294 488,139 10,409 498,548 (319,304) 3,367 (59,000) 18,665 5,400 (35O,872) 12,955,780 13,057,231 3,794,089 1,270,532 14,655,403 7,226,473 7,321,636 1,173,460 2,007,557 3,510,461 403,385 238,748 3,570,356 110,000 584,000 45,866,100 7,496,840 470,668 561,405 127,242 164,260 1,2711338 2,116,311 763,439 4,239,292 1,170,084 3,046,484 23,501 4,549,898 4,733,430 585,211 1,549,713 13,391 32,882,507 38,263,150 148,684,404 3,794,089 1,270,532 11,655,403 7,226,473 7,321,636 1,173,460 2,007,557 3,510,461 416,592 238,748 3,570,356 110,000 595,424 42,890,731 7,307,902 474,068 561,405 127,242 164,260 1,290,190 2,116,311 763,439 4,239,292 1,170,084 3,046,484 23,501 4,502,728 4,733,430 585,211 1,549,713 13,391 (3,000,000) 13,207 32,214,383 32,162,316 (52,067) 3,822,126 3,822,126 1,565,074 1,565,074 14,603,358 11,767,358 (2,836,000) 7,217,621 7,217,62t 14,064,778 14,064,778 3,267,235 3,267,235 2,032,529 2,032,529 3,502,843 3,502,843 304,643 317,783 13,140 245,727 245,727 3,618,880 3,618,880 11,424 596,854 608,512 11,658 (2,975,369) 54,841,668 52,030,466 (2,811,202) (188,938) 7,662,339 7,540,064 (122,275) 3,400 18,852 (47,170) 478,660 482,094 3,434 562,692 562,692 44,894 44,894 262 262 1,288,979 1,308,020 19,041 935,413 861,274 4,253,870 1,193,790 3,074,940 23,501 4,827,603 4,209,144 585,213 1,550,148 13,391 935,413 861,274 4,253,870 1,193,790 3,074,940 23,501 4,639,203 (188,400) 4,209,144 585,213 1,550,148 13,391 32,668,651 (213,856) 31,566,113 31,277,913 (288,200) 34,998,440 (3,264,710) 83,536,974 80,830,749 (2,706,225) 142,179,323 (6,505,081) 202,159,138 196,301,444 (5,857,694) G:\99BUD\STATE FORMS\3yr_recn.xls\EXPEN SES 2/1 2/98 CITY OF IOWA CITY FY99 - FY01 PROPOSED FINANCIAL PLAN RECONCILIATION OF CITY MANAGER'S ORIGINAL PROPOSED TO CURRENT PROPOSED AFTER CITY COUNCIL AND ADMINISTRATIVE ADJUSTMENTS FUND/REVENUE/EXPENDITURE DESCRIPTION FY99 FY2000 FY2001 BUDGET BUDGET BUDGET GENERAL FUND: REVENUES: Total per City Manager's Proposed Budget Adjustments: Property taxes-based on final County Auditor's Valuation report Machinery & Equipment Credit from State Contracts for Services - 28E Agreements Sale of Peninsula Property - from $1,250,000 to 1,300,000 Sub total - General Fund Revenue Changes Total Proposed General Fund Revenues 31,421,771 31,340,105 31,619,317 70,952 71,761 74,066 34,236 35,169 36,153 105,188 106,930 110,219 31.526.959 31.447.035 31.729.536 EXPENDITURES: Total per City Manager's Proposed Budget Adjustments: Personal Services: City Council Proposed Salary Incr. Recreation - Recalculate Temporary Wages closer to past actuals Animal Control - .44 FTE Kennel Asst added by City Council Parks/Forestry Revision per Resolution to restructure Parks - Additional MW II (.50 FTE) CBD Central Bus. District - Additional MW II (.50 FTE) Sub total - Personal Services Commodities, Services, & Charqes: Aid to Agencies - City Council recommendationsEngineering - Professional Services revisions Recreation - eliminated aid to agencies funding & other exp adj. Sub total - Commodities, Services, & Chargebacks Capital Outlay: Neighborhood Services - PIN Program expenses Fire - (3) Speaker System not approved Police Patrol - vehicle purchase delayed due to no-cost lease extension Sub total - Capital Outlay Changes Transfers Out: Non-Op Admin Transit Levy o Auditor's Valuation adjustment Non-Op Admin funding of CIP projects Streets funding of CIP projects Parks funding of CIP projects Non-Op Admin JCCOG funding Sub total - Transfer Out Changes Sub total General Fund Expenditure Changes Total Proposed General Fund Expenditures 30,050,783 31,672,647 32,214,383 (68,128) (75,007) (76,585) 13,993 15,180 15,471 5,628 6,258 6,400 (48,507) (53,569) (54,714) 6,290 6,290 6,290 (35) (70) (5,000) (5,117) (5,237) 1,290 1,138 983 7,183 7,315 (1,000) 7,550 (5,191) (6,030) (5,886) 992 1,285 1,664 121,996 (587,681) 1,487,921 30,004,558 31,621,501 32,162,316 99bud\stforms\Recon99.xls Page 1 2/1 2/98 CITY OF IOWA CITY FY99 - FY01 PROPOSED FINANCIAL PLAN RECONCILIATION OF CITY MANAGER'S ORIGINAL PROPOSED TO CURRENT PROPOSED AFTER CITY COUNCIL AND ADMINISTRATIVE ADJUSTMENTS FUND/REVENUE/EXPENDITURE DESCRIPTION FY99 FY2000 FY2001 BUDGET BUDGET BUDGET ENTERPRISE FUNDS: REVENUES: Total per City Manger's Proposed Budget Adjustments: Transit Levy - adjusted per Auditor's valuation report Transit state & federal grants - revised Total Proposed Enterprise Fund Revenues 48,063,183 50,478,967 55,593,401 7,183 7,315 7,550 41,078 41,078 41,078 48,111,444 50,527,360 55,642,029 EXPENDITURES: Total per city Manager's Proposed Budget Adjustments: Landfill subsidy to JCCOG & ECICOG Landfill CIP funding Wastewater CIP funding from fund balance Broadband Telecommunications - Cable TV Administrator to .75 FTE from .60 FTE Sub total - Enterprise Fund Changes Total Proposed Enterprise Fund Expenditures 41,998,989 45,866,100 54,841,668 12,901 13,207 13,140 475,238 (3,000,000) (2,836,000) 10,409 11,424 11,658 498,548 (2,975,369) (2,811,202) 42,497,537 42,890,731 52,030,466 OTHER FUNDS: REVENUES: Total per City Manger's Proposed Budget Adjustments: Debt Service Property Taxes - Revised bond issue projections Debt Service Property Taxes - Reduction for full credit funding Debt Service Property Taxes - Transfer to fund "full credits" property tax reduction JCCOG funding revisions: state, local, & federal Equipment Division- revised chargebacks Risk Management - eliminate extraordinary loss revenues Risk Management - revised loss reserve contributions from other funds Employee Benefits Property Taxes - reduced due to state "full credit" funding Sub total - Other Fund Revenue Changes Total Proposed Other Fund Revenues 29,472,809 30,451,901 31,090,102 (518,138) 99,443 (87,037) (25,000) (32,000) (87,000) 25,000 32,000 87,000 4,556 3,761 3,898 28,000 (150,000) (150,000) (150,000) (21,335) (97,847) (96,244) (99,772) (46,270) (7,675) (784,689) ( 190, 913) (309,058) 28,688,120 30,260,988 30,781,044 EXPENDITURES: Total per City Manager's Proposed Budget Adjustments: JCCOG: expense revisions Debt Service: revised principal and interest payments Information Services Police Computer Repl Fund - eliminate transfers to CIP Equipment Division: revised insurance loss reserve payment Road Use Tax: Revised CIP funding Sub total - Other Fund Expenditure Changes Total Proposed Other Fund Expenditures GRAND TOTAL - OPERATING BUDGET Total Operating Revenues after Adjustments Total Operating Expenditures after Adjustments 31,530,114 32,882,507 31,566,113 3,367 3,400 3,434 (319,304) (188,938) (122,275) (59,000) 18,665 18,852 19,041 5,400 (47,170) (188,400) (350,872) (213,856) {288,200) 31,179,242 32,668,651 31,277,913 108,326,523 112,235,383 103,681,3371 107,180,8831 118,152,609 115,470,695 9 9bud\stforms\Recon99.xls Page 2 2/1 2/98 CITY OF IOWA CITY FY99 - FY01 PROPOSED FINANCIAL PLAN RECONCILIATION OF CITY MANAGER'S ORIGINAL PROPOSED TO CURRENT PROPOSED AFTER CITY COUNCIL AND ADMINISTRATIVE ADJUSTMENTS FUND/REVENUE/EXPENDITURE DESCRIPTION FY99 FY2000 FY2001 BUDGET BUDGET BUDGET CAPITAL IMPROVEMENT PROJECTS {CIP) REVENUES: Total per City Manger's Proposed Budget Adjustments: Hwy 6 Median, Sidewalk & Drainage Imp. Library-Carpeting from FY98 Hickory Hills Trail - added to FY 2000 Burlington St. Dam Safety COPS Grant - Police Computer Revisions to multi year plan Bond Control Account Sale of Bonds (Sewer, Water, GO) Sub total - CIP Revenue Changes Total Proposed CIP Fund Revenues & Transfers in EXPENDITURES: Total per City Manger's Proposed Budget Adjustments: Subtotal Multi-Year Projects Fiscal Year Proiects: Hwy 6 Median, Sidewalk & Drainage Imp. Library-Carpeting from FY98 COPS Grant - Police Computer Burlington St. Dam Safety Hickory Hills Trail Subtotal ClP Fiscal Year Projects Sub total CIP Expenditures Changes Total Proposed CIP Fund Expenditures Bond Control Account transfers out (Sewer, Water, GO) Total Proposed CIP Fund Expenditures & Bond Transfers 84,051,177 (900,000) 245,140 13,610,640 12,955,780 97,006,957 54,692,091 (900,000) 245,140 (654,860) (654,860) 54,037,231 42,969,726I 97,006,957 38,263,150 100,000 104,000 164,000 (3,632,710) (3,264,710) 34,998,440 21,428,714 164,000 104,000 100,000 368,000 368,000 21,796,714 13,201,726[ 34,998,440 83,536,974 200,000 200,000 83,736,974 43,223,536 43,223,536 37,607,213 8O,83O,749 GRAND TOTALS: Revenues Expenditures 205,333,480 200,688,2941 147,233,823 142,179,3231 201,889,583 196,301,444 99bud\stforms\Recon99.xls Page 3 CITY OF IOWA CITY INVESTMENT REPORT SIX MONTHS ENDED DECEMBER 31, 1997 Finance Department: Prepared by: Sara Sproule, Senior Accountant TABLE OF CONTENTS Overview Yields by Fund: All Funds Operating Fund General Obligation Bond Fund Employee Benefit Reserve Fund Revenue Bond Reserve Fund Appendix A - Benchmarks · Appendix B - Glossary Page 1 2 3 4 5 6 7 8 OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The investment program seeks to achieve returns above the threshold, consistent with risk limitations and prudent investment principles. The Federal Reserve (Fed) left interest rates unchanged in the first six months of fiscal year 1998. The last time the Fed raised rates was at a meeting on March 25, 1997 when it raised short-term interest rates by 25 basis points to 5.50%. The City experienced positive spreads compared to the six month U.S. Treasury Bill in fiscal year 1998 in the Operating Fund, the General Obligation Bond Fund, the Employee Benefit Reserve Fund and the Revenue Bond Reserve Fund. There has not been a great deal of movement in the short-term benchmark during the fiscal year. The six month Treasury Bill rate fluctuated from a high of 5.17% in August and November 1997 to a low of 5.09% in October 1997. There also has not been much movement in the yields in the four funds noted above. The types of investments, the terms of the investments and the rates earned have remained consistent in these funds during the fiscal year. Starting July 1, 1997, the benchmark for the Employee Benefit Reserve Fund is the six month U.S. Treasury Bill. The benchmark for this fund had previously been the yield on the Intermediate United States Government Bond. The City has avoided being locked into long-term investment instruments in this fund as the extra yield is deemed to be inadequate to compensate for longer term investing. Please note that the December rate for the short-term benchmark was not available in the Standard's & Poor's Current Statistics publication. This will be updated for the fiscal year end report. FUND Operating Gene[a/ Obligat/on Bond Employee Benefit Reserve Rewnue Bond Reserve SIX MONTHS ENDED 12-31-97 SIX MONTHS ENDED 12-31-96 CiTY OF IOWA CITY INVESTMENT YIELDS BY FUND ALL FUNDS SIX MONTHS ENDED 12-31-97 ANNUALiZED INTEREST BALANOE Y~ELD 1,759,992 30,252,967 5.82% 24,411 414,247 5 89% 424,612 6,969,941 6.09% 2,333~505 39,662,771 5,88% 2,127,894 38,375,601 5.54% YIELD 7.ooo/o~' YIELDS BY FUND SIX MONTHS ENDED 12~31~97 MONTH July August September October No vetobet December TOTALS FYg8 TOTALS FY97 INVESTMENT YIELDS OPERATING FUND SIX MONTHS ENDED 12-31-97 ANNUALIZED 6 MONTH BASIS POINT INTEHEST BALANCE YIELD ¥BILL SPREAD 297,304 5,166,6108.75% 5.12% 63 286r400 4,940,4145.80% 5,17% 63 277,048 4,752,206883% 5,11% 72 286,654 4,920,6125,83% 5,09% 74 288,683 4,§57,0565,82% 5,17% 65 323,303 5,516,0695,86% NOT AVAIL 1,759,392 30,252,9675,82% 1,637,047 29,978,7185.46% OPERATING FUND VS 6 MONTH TBILL JULY 1997 THROUGH DEC 97 6.00%- 5.50% - 5,00% 4.50%- 3.50%, ...........'~ , -- '-~ O6 MO TBILL [] FUND JuU Augus! $'ep~ember OcZober Nowtuber CiTY OF IOWA CiTY INVESTMENT YIELDS GENERAL OBLIGATION BOND FUND SIX MONTHS ENDED 12-31-97 2,045 2,922 34,5215.92% 5A2% 50,9595.92% 5.17% 50,959 5.92% 5,09% 124,9315,88% 5,17% 8O 75 82 71 GENERAL OBLIGATION BOND FUND VS. 6 MONTH TBILL JULY 97 THROUGH DEC YIELD s.so%-i'"'l / ' / ""'" /" ' ''! ' i~,... 5,00%~ ,4.00% ' ~ < 0 MONTH Ju~y August September October CiTY OF IOWA CiTY INVESTMENT YIELDS EMPLOYEE BENEFIT RESERVE FUND SiX I~ONTHS ENDED 12-31~97 ANNUALiZED 6 MONTH BASIS POINT INTEREST BALANCE YIELD TBILL SPREAD 21,032 339,4066,20% 5,12% 108 21~032 339,4066,20% 5,17% 103 20,388 328,9966,20% 5.1 ~ % 109 21,032 339,4066,20% 5.09% 111 20,388 328,8968,20% 5.17% 103 21,218 339,4066.25% NOT AVAIL 125,090 2,O15,6166.21% EMPLOYEE BENEFIT RESERVE EUND VS. 6 MONTH TBILL JULY 97 THROUGH DEC 97 TBILL IIMONTH July August September October November CITY OF IOWA C{TY INVESTMENT YIELDS REVENUE BOND RESERVE FUND SIX MONTHS ENDED 12-3t-97 ANNUALIZED 6 MONTH SPREAD BASIS POINT INTEREST BALANCE YIELD TBILL 65,196 1,080,4136.03% 5.12% 91 65,337 1,082,3196~04% 5.17% 87 65.049 1,076.5146.04% 5.11% 93 73,617 1.212,2826.07% 509% 98 76,505 1,239~8386.17% 5.17% 100 78,908 1,278.5756.17% NOT AVA!!. 424,612 G.959,94 ~6 09% 355,66b 6,035 2995.99% REVENUE BOND RESERVE FUND VS. 6 MONTH TBILL JULY 97 THROUGH DEC 97 APPENDIX A: BENCHMARKS The six month Treasury Bill is used as a benchmark for: TYPE FUND Certificates of Deposit Operating Iowa Public Agency Investment Trust General Obligation Bond Money Markets Employee Benefit Reserve Treasury Notes Revenue Bond Reserve IPAIT Trust Flex Agreements Mutual Fund 6 Month TBill July 1997 5.12% August 5.17% September 5.11% October 5.09% November 5.17% December Not Available Rates obtained from Standard & Poor's Current Statistics report. 7 APPENDIX B: GLOSSARY Annualized Balance Basis Points Benchmark: Short-term Interest Earned Spread Yield The investment cost times the number of days the investment is outstanding during the year divided by the number of days in the year. One one-hundredth of a percent (.01%). Used to express yield differentials. For example, the difference between 5% and 7% is 200 basis points. The Six Month Treasury Bill used as a comparison of yields against the following types of funds: Operating, General Obligation Bond, Employee Benefit Reserve and Revenue Bond Reserves. The sum of interest earned on the accrual basis. The difference in basis points between the yield achieved and the benchmark. Equal to the interest earned divided by the annualized balance of principal outstanding during the fiscal year. 8 City Council Meeting Schedule and Tentative ~Vork Session Agendas February 13, 1998 [] -- Telecast Live on Cable Channel 4 February 17 8:00a SPECIAL FORMAL COUNCIL MEETING Separate agenda posted TuesdayI Council Chambers February 23 7:00p CITY CONFERENCE BOARD Monday Council Chambers February 24 7:00p FORMAL COUNCIL MEETING Tuesday J Council Chambers I February 26 9:00a - 3:00p COUNCIL WORK SESSION Goal Setting ThursdayI Council Chambers IMarch 9 7:00p COUNCIL WORK SESSION MondayI Council Chambers March 10 7:00p FORMAL COUNCIL MEETING Tuesday Council Chambers IA4arch 23 7:00p COUNCIL WORK SESSION Tuesday Council Chambers FUTURE ~VORK SESSION ITEMS Keg Ordinance Hickory Hill West Water Project Costs Chutes and Vaults Sales Tax Circus and Rodeo Permit Rules and Regulations FY99 Action Plan Landfill Master Plan Sand Point Wells DARE Program Review Sanitary Sewer Repair - New Policy Update Transit Interchange Library/Cultural Center Police Issues Meeting dates/times subject to change CITY COUNCIL INFORMATION PACKET February 20, 1998 I IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 IP19 FEBRUARY 23 WORK SESSION Iowa City Conference Board Material Memorandum from Transit Manager to City Manager: Possible Paratransit Committee Members Memorandum from JCCOG Solid Waste Management Planner: FY98 Iowa City Landfill Grant Program Recommendations Memorandum from Planning and Community Development Director: 'Library/Cultural Center Project Memorandum from City Manager: Downtown Projects - Financial Proposal MISCELLANEOUS ITEMS ] Memorandum from City Manager: Master Plan - Iowa City Landfill Letter to Boe Bolkcom from Mayor: Paratransit Service Memorandum from Mayor to Airport Commission Chair: Staib Development Proposals - Iowa City Municipal Airport Memorandum from Airport Commission Chair Foster and Airport Manager: Iowa Jet Services Memorandum from City Clerk: Meeting Schedule Issues Memorandum from City Clerk: February 9 Council Work Session Memorandum from Community Development Coordinator: Summary of City Council Decision- Making at February 12, 1998, Special Work Session; Community Housing Forum Recommendations Letter from Helen Finken (IC Community School District): Local Government Day Letter from Candace Carmichael (Horace Mann School) to Transit Manager: Art on the Bus Agenda: February 17 - Johnson County Board of Supervisors Meeting Agenda: February 18 - Johnson County Board of Supervisors Meeting Agenda: February 19 -Johnson County Board of Supervisors Meeting Agenda: February 20 - Johnson County Board of Supervisors Meeting Invitation: City High Science Club February 20, 1998 Information Packet page 2 Media Release from Police Department regarding bar check. Agenda for 2/24/98 Informal meeting of the Board of Supervisors. Information regarding Public Library, Center Space, Parcel 64-1A, Cultural Center. OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING DAN L. HUDSON ASSESSOR DENNIS BALDRIDGE DEPUTY CAROLYN BURKE DEPUTY February18, 1998 Dear Conference Board Member: The meeting of the Iowa City Conference Board for the public hearing on the Iowa City Assessor's Fir '99 budget is scheduled for Monday, February 23, 1998 at 7:00 P.M. at the Iowa City Civic Center. Enclosed, so you may review the information before the meeting, are: 1. The Agenda 2. A copy of the January 26, 1998 minutes. The vote in the February 24, 1997 minutes was corrected to show 1/2, instead of 2/1. In checking my notes and checking with the City Clerk, Thornberry and Vanderhoef were absent from that meeting. If you have any questions about the budget, or anything else, feel free to call me. Sincerely, Dan L. Hudson Iowa City Assessor 913 SOUTH DUBUQUE STREET · POST OFFICE BOX 1350 · IOWA CITY IOWA 52240 TELEPHONE 319-356-6066 February18, 1998 TO WHOM IT MAY CONCERN: The Iowa City Conference Board will meet at 7:00 P.M. on Monday, February 23, 1998 at the Iowa City Civic Center Council Chambers. The purpose of this meeting is to hold a public hearing on the Iowa City Assessor's proposed budget for FY '99. AGENDA: 1. Call meeting to order by the Chairperson. 2. Roll call by taxing body. 3. Act on minutes of January 26, 1998 Conference Board Meeting. 4. Public hearing on budget. 5. Adopt budget. 6. Accept the County's appointment of Jerry Vanni to the Iowa City Assessor Examining Board. 7. Discussion of re-appraisal. 8. Other business. 9. A~ournment. Dan L. Hudson Clerk, Iowa City Conference Board CB-AG-2 CITY CONFERENCE BOARD JANUARY 26, 1998 City Conference Board: January 26, 1998, 7:04 P.M. in the Council Chambers at the Iowa City Civic Center. Mayor Ernie Lehman presiding. Iowa City Council Members Present: O'Donnell, Thornberry, Vanderhoef. Champion, Kubby, Lehman, Norton, Johnson CounW Supervisors Present: Duffy, Lacina, Stutsman. IC School Board Members Present: Lynch, Wallace. Others Present: Hudson, Atkins, Helling, Karr, Dilkes. Tape Recorded: Reel 98-15, Side 2. Chair Lehman called the meeting to order and Clerk Hudson called roll and stated that a quorum was present. The County moved to accept the minutes as amended to reflect correct vote of the last Conference Board meeting, February 24, 1997, City seconded, and the motion carried, 3/0. City Assessor Hudson presented his proposed FY '99 Assessment Expense Fund Budget. The increases are $4,020 for 4% salary increases and $540 for FICA and IPERS increases. Assessment rolls and postage for the 1999 reassessment are also added, an expense occurring only once every two years. This increase is partially offset by a $7,801 increase in the unencumbered balance. This leaves a net increase of only $3,609, while the levy rate drops over 2% to .19461 from .19946. Funding for the Special Appraiser's Fund of $184,357 is requested. This is made up of $1,500 to the car replacement fund, $5,000 to continue the computer replacement fund, $2,500 to continue the leave contingency fund, and $150,000 to the mass re- appraisal fund started last year. The City moved to accept the proposed budget for publication, School seconded, and the motion carried, 3/0. The City moved to set the public hearing for Monday, February 23, 1998 at 7:00 P.M. at the Iowa City Civic Center, School seconded, and the motion carried, 3/0. The vacancy on the Iowa City Board of Review has been advertised and there was one applicant. It was moved by the County to reappoint Keith Wymore to the Board of Review for a term ending December 31, 2003, School seconded, and the motion carried, 3/0. Other Business: In discussion of the annual report, Councilor .Kubby suggested that we include a division objective to provide electronic or fax copies of property record cards. This was a common request in the customer survey and has now been added to the division objectives. There being no further business, it was moved by the City, seconded by the County to adjourn at 7:24 P.M. Motion carried unanimously, 3/0. Dan L. Hudson Clerk, Iowa City Conference Board Date: To: From: Re: February 20, 1998 Steve Atkins, City Manager Ron Logsden, Transit Manager Possible Paratransit Committee Members Everyone on this list has indicated that they would be interested in being on the committee and are Iowa City Paratransit riders or represent an organization which advocates for Paratransit users. Keith Ruff 354-3912 Nancy Overstreet 337-4158 Tim Clancy 354-1067 Bill Gorman 338-9212 Nancy Ostrogani 338-7690 Jean Mann 356-5217 Archie Green 358-0589 Linda Kopping 356-5225 Casey Hayes 358-0331 Heather Richie 358-9712 Loren Schmitt 338-9859 Lynn Stamus 354-1390 601 S. Gilbert St., Works at Conner Center Goodwill Industries 302 S. Gilbert St. #1216 Systems Unlimited 2917 Sweetbriar Ave. Elderly Services 319 Washington ~1 Senior Center 14 N. Dodge St. 801 Crosspark Ave. #1C, Works at Conner Center 323 Douglas Court 2318 Russel Drive Date: February 20, 1998 JCCOG m e m o To: From: Iowa City City Council Brad Neumann,~Solid Waste Management Planner Re: FY98 Iowa City Landfill Grant Program Recommendations Following is a summary of the applications being recommended for award in the first cycle of funding through the Iowa City Landfill Waste Reduction Grant Program. Council approved this grant program last fall. The annual funding of $25,000 comes from the landfill surcharge account. We received eight requests for funding, with a total cost of $33,428.50. The following recommendations were developed by the staff review committee. Recommended Applicant/ Grant Applicant's Total Cost Project Description Funding Share of Project City of Swisher 400 curbside recycling containers w/lids $2,250.00 $750.00 $3,000.00 (75%) (25%) (100%) City of Lone Tree 600 curbside recycling containers w/lids $3,375.00 $1,125.00 $4,500.00 (75%) (25%) (100%) City of Solon $3,375.00 $1,125.00 $4,500.00 600 curbside recycling containers w/lids (75%) (25%) (100%) City of Kalona $4,500.00 $1,500.00 $6,000.00 800 curbside recycling containers w/lids (75%) (25%) (100%) City of Tiffin $2,035.31 $678.44 $2,713.75 325 curbside recycling containers w/lids (75%) (25%) (100%) (second container) City of Riverside 325 curbside recycling containers w/lids (second container) $2,035.31 $678.44 $2,713.75 (75%) (25%) (100%) City of University Heights 360 curbside recycling containers w/lids (second container) $2,254.50 $751.50 $3,006.00 (75%) (25%) (100%) McGregors Furniture Warehouse (Coralville) Purchase baler for cardboard and plastics $5,174.88 $1,820.12 $6,995.00 (74%) (Z6%) (100%) Total $25,000.00 $8,428.50 $33,428.50 Staff recommends that Council approve the above projects. Bring any questions you have to the work session. Jeff Davidson Chuck Schmadeke Dave Elias jccogsw/mem/If-grant.doc City of Iowa City MEMORANDUM Date: February 19, 1998 To: City Council From: Karin Franklin, Director, P Re: Library/Cultural Center Project Enclosed are a number of documents which relate to the Library/Cultural Center Project. These include the Library needs assessment; architectural drawings of the proposed project concept; an updated analysis of the operations budget of CenterSpace; and a programmatic model for CenterSpace. At your work session February 23, Jesse Singerman, President of the Iowa City Public Library Board of Trustees, and Tom Gelman, CenterSpace Committee Member, will discuss the status of the Library/Cultural Center Project. The Library/CenterSpace Building Committee would like to resolve a time frame for the bond referendum on this project. Although the Council passed a resolution of intent to call a special election on this project, a resolution is needed to formally call the election and set the date. cc w/o enclosures: Susan Craig Steve Atkins Iowa City Public Library Board of Trustees CenterSpace Committee Members Im~'nemkf2-17.doc IOWA CITY PUBLIC LIBRARY LIBRARY SPACE NEEDS AND ALTERNATIVES July 7, 1993 UPDATED October 3, 1996 David R. Smith Consulting Librarian TABLE OF CONTENTS Pa,qe Summary ............................................................... S- 1 Findings, Conclusions ............................................... S- 1 Recommendations ................................................ S - 3 Introduction ......................................................... 1 - 1 City Planning Considerations ........................................ 1 - 2 Population Projections, 1980 - 2010 ................................... 1 - 3 Library Space Projections ................................................ 2 - 1 Library Building Expansion Alternatives ...................................... 3 - 1 Expansion on the Present Site ....................................... 3 - 1 Expansion of the Library on to Adjacent Property ......................... 3 - 1 Branch Library(s) ................................................. 3 - 2 Bookmobile Service ............................................... 3 - 3 New Central Library ................................................. 3 - 4 Conclusions ....................................................... 3 - 4 ACKNOWLEDGEMENTS 1993 Iowa City Public Library Space Needs Assessment The individuals and groups noted provided both information and insight to the study of the space needs of the Iowa City Public Library. Facilities Planninq Committee Stephen Greenleaf Anne Hargrave Kent Swaim Charles Traw Susan Craig Lolly Eggers Debb Green Carol Spaziani Iowa City Public Library Staff and Board Community Representatives Steve Atkins, City Manager Art Koffron, Architect Kadn Franklin, Director of Planning 1996 Update Iowa City Public Library Board Charles Traw, President Mark W. Martin Margaret Cox Jesse Singerman Stephen Greenleaf Anne Spencer Philip Hubbard Jim Swaim Mary McMurray Susan Craig, Library Director SUMMARY Recognizing the growing shortage of space and other related library building problems the Iowa City Public Library Board initiated this study of library building needs in 1993 to determine the best alternative for the future. A Facilities Planning Committee working with a consulting librarian gathered and reviewed information related to the public service needs of Iowa City through 2010. This report was reviewed and updated in August of 1996 to insure its accuracy and timeliness. Since 1993, two of the altematives proposed in the original study (adding a third floor and moving west) have been pursued through the schematic design/cost estimating phases. That information is now included in this report. FINDINGS -THE EXISTING SITUATION The Iowa City Public Library has experienced heavy and increasing use over the past fifteen years. 87% of the library service area population have library cards and the annual per capita circulation of materials is 13 items for every service area resident. These measures of use place the Iowa City Public Library among the most productive public libraries in the country. Iowa City is the fastest growing area in the Upper Midwest. The current 1990 census library service area population of 77,122, an increase of 16% since 1980, is projected to grow to 86,404 (12%) by 2000 and 94,651 (9.5%) by 2010. The present, 47,350 square feet, 1981 library building was downsized dudng planning, approximately 4,135 square feet, from the programmed library of 51,485 square feet de- signed to serve a population .of 70,000. The library building was designed so that an additional 7,200 square feet could be added to the partial second floor. [A 1993 structural analysis found that with reinforcement, the building could accommodate a partial or complete third floor for a potential total building area of approximately 79,000 square feet. This proved to be a very expensive option.] CONCLUSIONS - LIBRARY SPACE NEEDS AND ALTERNATIVES A vadety of new services and the impact of advancing technology has resulted in increased space required to accommodate new library material formats such as CD's and videos and new information sources - Internet, CD-ROM, databases and automated catalogs. At the same time, the publication and acquisition of pdnt materials has reached new highs, The library collection is projected to grow by 11.5% in the next ten years.. Both the population the Iowa City Public Library was designed to serve and the odginal conservative space per capita projected, .7 of a square foot, were exceeded before 1990. Based on the population, use and service projections of the library, a minimum per capita library space allocation of .8 square feet, should be used in planning. S-1 The "shortfall" in library space needed based on minimum population projections ranges from 19,000 square feet in 1996 to 27,500 square feet in 2010. Population Gross Library Area Additional Library Space Needed 1990 77,122 x .8 61,700 14,350 sq. ft. 2000 86,404 x.8 69,123 21,773 sq. ft. 2010 94,651 x.8 75,720 28,370 sq. ft. To meet library building needs, the Iowa City Public Library should add 21,773 square feet of space by 2000 and possibly an additional 6,597 square feet (total of 28,370) square feet by 2010 depending on the impact of technology and the actual population growth. The addition of library space can be accomplished in the following way: Expansion - Off-site to Adiacent Property. Of the four alternatives - across the alley to the north, across College Plaza to the south, underground to the south, or on to commercial property to the west - design considerations, cost and availability of property eliminate all but possibly the west expansion from further consideration. Expansion - On-site. The completion of the second floor and the addition of a complete third floor would bdng the library within approximately 5,000 square feet of the projected 2010 minimum space needs. However, the cost of reinforcing the existing building is considerable and the possibility of maintaining library service from the facility during construction is unlikely. Branch Libraries. Due to the compact library service area, the strong city commercial and service center and the fact that concentration of library resources will result in their best and most efficient use, the consideration of branch libraries should be delayed until the using population exceeds 100,000 and has dispersed substantially beyond the present two-mile radius of the library. The development of branches may then be a suitable long-range expansion alternative. Bookmobile Service. A bookmobile would not alleviate library space needs but could be used to enhance servicesto special populations such as children and the eldedy. A New Central Library A new library in the immediate vicinity of the existing library could be designed to serve long term community needs with long term expansion capability. The existing library could be converted to other uses. The cost of a new library building on city-owned property would be less than expanding the existing library. S-2 RECOMMENDATION Since' both on-site expansion and off-site have been rejected due to cost, the remaining, least expensive and best solution is to construct a new library on an adequate site in the immediate area. Planning will require: Selection of another site; Possible revision of the detailed library building program; Architectural design and layout drawings; Further engineering cost; Detailed estimates of cost; and 'Determining an altemate use for the existing library. S-3 INTRODUCTION The'Camegie libraries which heralded the development of public library service in the eady part of the century have even in the smallest communities run out of sufficient space years ago. In many cities like Iowa City, the Carnegie Library was added on to one or more times and then abandoned in favor of a new public library designed and sized to meet the needs of the present time and the immediate future. For Iowa City, this resulted in a 1981 47,000 square foot library serving a 1980 city/county service area population of 60,347. The past fifteen years have been by any form of performance measure very productive in terms of delivery and use of public library service in Iowa City. This success and a vadety of other factors have resulted in a library which has been out of growing room for at least three years. Factors which have had an impact include: Hi.clh Levels of Public Library Use for the Existincl Population. The demographics in terms of education, age, economics and location have made the Iowa City Public Library one of the most heavily used public libraries for its size in the entire country. This places demands on all areas. Continuin.cl Population Growth. The service area population increased by 16% from 1980 to 1990, 77,122, and is projected to increase by 12% to 86,404 in 2000 and by 9.5% to 99,651 by 2010. Increasin~ K- 12 School Enrollment. The Iowa City Community School Distdct projections, 1993 - 2002, anticipate that "enrollments in all grades is projected to grow by approximately 700 students (8 percent growth) in the next four years with total enrollment remaining stable at the new high level for the remainder of the decade." Total projected enrollment - 9,797 in 1995 to 10,202 in 2002. Non-public school enrollment, 1992 - 1993, including home schoolers (55) is 953. Regina Catholic School's current enrollment of 805 is projected to grow by approximately 30 annually to reach 970 by 2000. The other schools also anticipate proportionate growth. Increasin.(~ Technolo.clical Opportunities. The library offers access to information on the Intemet and other remote databases, as well as in-house collections of CD-ROM database titles and multimedia. In total, over 70 computers and terminals and over 150 pieces of audio-visual equipment are in use. Space to accommodate needed technology is very restricted. Growth of Staff. The staff complement needed to serve community needs has increased from 26 FTE staff in 1981 to 30 full-time and 60 part-time staff and 75 regular volunteers. 'Adequate work and service space is critical. Shelvin~ and Seatin.cl at Capacity. Seating has been reduced by over 10% due to crowding. The library collection would exceed shelving capacity if the circulation wasn't so high. Community Based Activities. A national trend is reflected in the Iowa City community of a growing use of library facility for both individual and group activities: The library is a destina- tion point, not just a place to house collections. The Iowa City Public Library is one of the finest public libraries in the country but needs adequate space to meet the community's needs. CITY PLANNING CONSIDERATIONS 1-1 From the City of Iowa City Department of Planning and Community Development and the Iowa City Comprehensive Plan as amended March 2, 1993. Both Iowa City and Johnson County experienced an 18% increase of populations from 1980 to 1990. Iowa City became the sixth largest city in Iowa at 59,738. Current estimates, calculated in March of 1996, placed the population of Iowa City at approxi- mately 64,000. This reflects an increase of about 7.5% since 1990. Although growth continues, the rate of growth has moderated since the decade between 1980 and 1990. Expectations are that growth will continue but at a lesser rate than the previous decade. A basic assumption, "the posture of the community will continue to be one of maintaining the quality of life residents of Iowa City have come to expect while accommodating growth as it occurs." Existinq Policies Iowa City's approach to growth has been to encourage development to take place in a compact manner contiguous to existing development. Annexation is approached conservatively, with annexation advocated only within the twenty year growth area where municipal services can be easily provided. ANALYSIS The conditions which support the maintenance of a strong central library with no branches are: 1. Under 100,000 population in the library service area; Little dispersion of the bulk of the using population - within 2 miles and/or fifteen minutes of the existing library; Central location with convenient access to the existing library with substantial public parking available within a three block area; and Location of existing library in the strongest retail, business and activity center of the community. Location of branch libraries in other high traffic areas of the community would not remedy the space problems of the Iowa City Public Library. However, it would dilute the concentration of resources and possibly the quality of library service. 1-2 POPULATION PROJECTIONS, 1980 - 2010 Number and Percent Change by Decade Projections from City of Iowa City Planning Department, May 1996. Chart prepared by the ICPL. The service area of the Iowa City Public Library estimated in 1996 at approximately 82,896 is projected to grow to 86,404 by 2000 and 94,651 by 2010. 1980 1990 2000 2010 50,500 59,738 (18.3%) 67,000 (10%) 73,395 (10.6%) 18,300 21,700 (18.6%) 21,000 20,400 32,200 IOWA CITY a) Student (U of I) est. 78% of enrollment b) Non-student 38,039 (18.1%) 46,000 (18%) 59,995 (17%) 96,118 (17.3%) 107,800 (9.2%) 118,092 (10%) 22,600 22,000 85,200 96,092 17,385 (9.7%) 19,404 (9.2%) 21,256 (9.5%) [18% of total] [@ 18%] [@ 18%] 77,122 (16%) 86,404 (9.9%) 94,651 (10.4%) JOHNSON COUNTY a) Student (U of I) b) Non-student c) Unincorporated 81,960 15,847 [19% of total] ICPL SERVICE POP. [1 + 2c] 66,347 JOHNSON COUNTY TOWNS WITH LIBRARIES Coralville 7,687 North Liberty 2,046 Solon 969 Oxford 663 11,378 10,347 (35%) 11,998 (special census 1992) 2,925 (43%) 3,666 (special census 1994) 1,050 (8%) (32%) 14,986 JOHNSON COUNTY TOWNS WITHOUT LIBRARIES Hills 3 547 663 Lone Tree 2 1,014 979 Shueyville 3 287 223 Tiffin 3 413 460 University Heights 3 1,069 1,042 3,330 3,366 Served by contract (1%) Served by State reimbursed reciprocal borrowing program (Open Access) Served by non-residential fee cards - 60 - 70 family cards 1-3 LIBRARY SPACE PROJECTIONS Contrary to the notion of a few years ago that computers, CD-ROM's and microfilm storage of information would see a drastic reduction in space needed in libraries, the introduction of new technology and formats of information storage have, in fact, resulted in increased space require- ments for libraries. There has been no diminishment in the need to acquire and store pdnt material and there has been a substantial increase in the materials being published within just the last decade. The new formats require storage of a unique type plus equipment to access the informa- tion. Two basic methods may be used to calculate library space needs. The first method, usually done in general planning studies such as this, calculates gross square footage needed using American Library Association formulas established through many years of public library building activities of this type. See the following table. The second and most accurate approach is to quantify all detailed requirements for shelving, seating, public services and staff. This is done with the development of a detailed wdtten library building program for the actual planning and construction of a library building. This method was pursued when the best alternative is identified. Based on further building program development, the need for a 79,000 square foot central library was determined. A 185 page building program Iowa City Public Library: Library Building Expansion Program was adopted in September 1994. In the 1976 - 77 library building program of 51,485 gross square feet, .74 square feet of library space per service area resident was provided for a design population of 70,000. The actual gross building size was 47,000 square feet, equaling .67 square foot per capita for 70,000. Based on what now are conservative formulas established by the Amedcan Library Association, a minimum of .7 feet of library space per capita was dght on in 1980 but now results in a shortfall which is increasing with the growing population. ICPL Building Sq. Ft. Short- Population Area Per Capita fall 1980-census 66,747 47,000 .7 1990- census 77,122 47,000 .61 6,985 1996-estimate 82,896 47,000 .57 11,027 2000- proje~ed 86,404 47,000 .54 13,483 2010-proje~ed 93,600 47,000 .5 18,520 The use of .7 square feet per capita in a very active library situation such as Iowa City's is too low. On a national basis, .8 to 1.0 per capita is viewed as more realistic. This .serves to increase the future shortfall of library space even further. 2000 - 86,404 pop. x .8 = 69,123 sq.ff. 22,123 sq.ff. needed 2010 - 93,600 pop. x .8 = 74,880 sq.ff. 27,900 sq.ff. needed 2-1 LIBRARY BUILDING EXPANSION ALTERNATIVES BaSed on use and the physical requirements to house the library collection, users and staff, four alternatives were examined in the 1993 Space Needs Assessment. These alternatives included: · Expansion of the Iowa City Public Library on the present site · Expansion of the Iowa City Public Library building onto adjacent property · Branch library(s) - constructed or leased · Bookmobile service A fifth alternative, a new central library, has been added since 1993. In the last five years, two of the five alternatives, expansion on the present site and expansion onto adjacent property have been developed through preliminary schematic design and cost estimating phases. The architectural firm of Meyer, Scherer and Rockcastle of Minneapolis and CPMI, Inc. a professional construction management firm from Des Moines with a Coralville office have developed these proposals. ALTERNATE 1 - EXPANSION ON THE PRESENT SITE In January 1995 a proposal to completely renovate and remodel the existing library building and add 27,500 square feet by finishing the existing partial second floor and adding a new third floor was made. Construction costs were estimated at $11,525,794 in 1997 dollars. Other costs would have added approximately an additional 25'% to that amount. A structural engineering report stated, 'q'he vertical supports, including the columns and pile foundation are designed for a two story building. The addition of a third story will require major modifications to these elements." Mechanical engineers recommended the "existing (plumbing) system would be almost completely removed and a new system would be installed" and "the existing HVAC system be removed and replaced." The electrical system would be severely impacted by the structural modifications made to footings which would interrupt power distribution each time one of the thirty five interior columns was improved and also by the required X bracing columns which would necessitate removal of adjacent lighting fixtures, circuit wiring, data or phone lines. All engineering reports stated that it would be extremely difficult and costly to maintain. library service in the building during construction. Due to the cost and the probable need to relocate for twelve to eighteen months this proposal was set asidewhile other options were pursued. ALTERNATE 2 - EXPANSION OF THE LIBRARY ON TO ADJACENT PROPERTY The second option designed and costed was expansion of the library on to adjacent property. No off-site expansion is possible to either the east (Linn Street) or the north (alley). To the south is the pedestrian plaza. The second proposal developed called for purchase of the building directly to the west of the Library known as the Lenoch and Cilek building. The structure presently on that site would be demolished and the library building extended to the west. Current commercial space on the first floor and in the basement would be retained with new library space added primarily on the second level. The building was designed to accommodate a third and fourth floor, either for library or other uses. 3-1 The proposal included extensive renovation and remodeling of the current library building similar to that required if a third floor was added. The resulting 104,530 square foot building would have included 25,250 square feet of commercial space and 79,280 square feet for library use. Construc- tion-cost estimates (based on construction starting in January of 1998) were $12,422,000. An additional 25% for other costs and purchase of the site would have also been needed. This proposal was presented to the Iowa City City Council in April 1996. It received little Council support due to the cost and the proposed acquisition of commercial property and disruption of current tenants. A preliminary examination of the concept of adding the needed expansion of space below grade to the south of the existing building resulted in a construction cost estimate of $11,210,000. ALTERNATE 3 - BRANCH LIBRARY(S) Existing Situation: Thero is no branch library at present. The Coralville Library, a recent i8,000 sq. ft. building, serves some crossover from the southwest portion of Iowa City and there aro libraries in the small communities surrounding Iowa City. There has been limited contained urban spread. Analysis: annexation particularly for residential development which has However, this may change. The major Iowa City retail area outside of the central business distdct is in the southeast part of the Iowa City on Highway 6 from Westport Plaza to Pepperwood Place and Sycamore Mall. Significant retail development is also occuring in the southwest along Highway 1 with recent additions of Walmart and Menards. See the analysis of City Planning Considerations on Page 1 - 2. A branch library should be located in high traffic retail areas using the same cdteda applied to the existing library. Shopping areas in decline aro not considered a good location for investment of community resources through a branch library. Residential locations can consume a groat deal of operating resources with low outputs and return on investment. Types of branch libraries include: Storefront Branch, leased space - 1,200 - 3,600 square feet. $110,000 to ,$165,000 annual operating cost Small Branch - owned - 5,000 - 7,500 square feet $185,000 to $215,000 annual operating cost Medium Branch - owned - 10,000 - 15,000 square feet $340,000 to over $550,000 annual operating cost Example: 10,000 square foot branch Site 2.0 acres @ $125,000 $ 250,000 Building 10,000 sq. ft. @ $150 1,500,000 3-2 Construction, Fumishings and Equipment $1,750,000 Collection 35,000 items (acquire and process (~ $25) 875,000 $2,625,000 Now and in the near future, most users of the present Iowa City Public Library will be within two miles of the existing library, 10 to 15 minutes ddve with 2,300 parking places in the vicinity. Sixty to eighty percent of potential users of a branch library will also use the main library, so that the branch library requires substantial operating resources without reducing the space needs of the main library in a compact populated area. Once opened, even the least productive branch library is very difficult to change or eliminate because a core of users will fight to keep it.. The presence of a strong existing library and the compact nature of the city offer no cost or service effective potential for branch libraries at this time. In the distant future, this may change as the city spreads. Consideration of branch libraries should be detayed until the using population exceeds 100,000 and are dispersed substantially beyond the present two-mile radius of the library. Of the ten largest cities in Iowa, four, all larger than Iowa City, have branch libraries: Des Moines - 5, Cedar Rapids - 2, Davenport - I and Sioux City - 2. ALTEI:;~NATE 4 - BOOKMOBILE SERVICE Existing Situation: There is no bookmobile. Analysis: The minimum cost of a new bookmobile unit, 26' to 36', can range from $80,000 to $150,000. Annual operating costs will run $65,000 to $90,000. The addition of a bookmobile would enhance outreach, children's services and service to seniors but would not reduce library space needs. Of the ten largest cities in Iowa, only three operate bookmobiles - Davenport, Sioux City and Ames. 3-3 ALTERNATE 5 - NEW CENTRAL LIBRARY Given the high costs associated with the two alternatives recommended in the 1993 study-on-site expansion and expansion on two levels to the west a new option should be considered. As costs were prepared for building alternatives it was estimated that a new 79,600 square foot building with design features and elements consistent with the two expansion and renovation projects proposed for the existing facility could be built on city owned property for $9,950,000 in construction costs. Advantages of building a new central library are the cost, which is comparable to the extensive renovation and addition projects, and the ability to maintain uninterrupted library services dudng construction, and an opportunity to develop - design unencumbered by an existing building(s). Site selection might be a difficult issue. Analysis: The anticipated presence of a major regional mall in Coralville may weak downtown commercial activity, but no other Iowa City location is preferred. The loss of a nearby parking lot adds pressure to include some parking adjacent to a new building. CONCLUSIONS: The addition of bookmobile or branch library service would not have any significant impact on the space needs of the Iowa City Public Library. The expansion alternatives are not acceptable due to cost or site requirements. Building a new central library and selling or adapting the existing library to another use is the only viable long term solution to the identified space needs of the Iowa City Public Library. The estab- lished criteda for an adequate library site still identifies the property south of the present building on College Plaza (Parcel 64-1A) as the next most desirable site for a new public library building. See the 1976 site study - Site # 2. If the site is not publicly owned the cost benefits of building a new central library would, most likely, be lost. A central business distdct location, Accessible to adequate public parking, High level of community visibility and identification, Within a high pedestrian traff~c area, and Potential for long term future expansion. libraP/~ad min'tspac-nds. upd 3-4 LIBRARY/CENTERSPACE PROJECT CONCEPT DRAWINGS · :t100 cars PARKING COMMERCIAL SPACE EXISTING LIBKARY ~ CITY OF IOWA CITY · MAN N M 0 N SO N in association ~,ith Lower Leve! PROj ENGB~R~ 'RNDER~ON LIBRARY Public Space Vestibules - South and Irmer East Lobby Public Meeting Rooms Taleconference Room Circulahon Services Children's Services HELP Service Desk F~ction and A/V Collections / Seating / Terminals Listening / Viewing Stations Page Station BuildinS Maintenance Mail Room Receiving / Shipping / Garage CENTERSPACE Infonnelk)n end GolJleflng Canlet / Discover/, Lobby / Reception Hall / Activity / Exhibit Box Office Concession Control / Public Toilets / Storage / Check Visual and Literary Aris Center Multi-Use Activity Classrooms Dedicated Studios Exhibition Gallery Storage Rooms Adminislralion Executive Director Staff Offices Theater Manager Shared Office Space for Arts Groups Reception Volunteer Change Room Volunteer Area Support Area Washrooms Shared Space Housekeeping First Level ~..~. ~'~ E NN MON$ /halloo/at/on with ENGBERG ANDER N SIGN ~A~TN LIBRA Public Space I~on'nation Desk Regerence Collectran Page Station / Hourly Pay Commons D~cu$sion / Study Rooms ILL - Office Non-Fiction Collection / Terminals Periodicals Vending Area' AdminJslrative Areos Lobby Business Office Commons Board Room Kitchenette Staff Room Staff Training Room Publications / Production Lab A/V Production and Equipment Inspection Room Director and Assistant Information Staff Offices / Work Area Adult Services Office / Work Area Children's Service Office / Work Area Development Office Technical Service~ A/V Software Inspection Units Computer Systems Support Contract Cleaners' Workroom / Storage CENTERS R Y PACE COMMERCIAL SPACE 't 'EXIS:!'!NG'LIB! Government TV (Channel 4) Television FaciliP/ · cv GARAGE Changing Rooms ~ Control ~ Administrahon Storage Second Level -'E NN MONS it~ assoc,at, on with ENGBERG ANDERSON DESIGN ~A~TN COMMERCIAL DEVELOPER LEVELS · Progroin and conslr~on ot Developer opl~on CITY OF IOWA CITY° I: EUMANN MONSON i0 assoc/at/on w/th COI~IMERCIAL SPACE ~.UDITOR~U~ [ :rOOF LIBRARY ROOF Third Level -~---- ~ HULTI-US£ PROJECTI ENGBERG ANDERSON DESIGN PARTNERSHIP camiros 411 S. Wells, Chicago, Illinois 60607 (312) 922-9211 To: From: Date: RE: MEMORANDUM Karin Franklin, Director Department of Planning aad Community Development City of Iowa City Jacques Gourguechon, Camiros, Ltd. Diane Gormely-Barnes, Camiros, Ltd. November 18, 1997 Revisiom to "Iowa City Cultural Center" Projected Operations Budget This memorandum serves to update the projected operations budget portion of a January 1994 feasibility study prepared by Camiros, Ltd. and Golden Associates for a proposed downtown "CenterSpace" facility in Iowa City. This memorandum supersedes the projected budget contained in Chapter V of that document (pages 29 through 43). The revisions are based on programmatic and operational changes that have been proposed since the initial study. Camiros, Ltd. reviewed materials provided by the City of Iowa City and contacted several persons involved in the initial study, in order to gain an understanding of the programmatic and operational changes proposed. Several other facilities were then contacted for phone interviews to discuss the operational and budgetary experiences of existing, similar facilities. These facilities are municipally owned and operated, located in small cities, and offer a combination of performing and visual arts programming. The following five facilities provided operating budgets for our review and interpretation: Bartlesville Community Center (Battlesville, Oklahoma); CAM-PLEX Heritage Center (Gillette, Wyoming); $asper Community Arts Commission (Jasper, Indiana); Tulsa Performing Arts Center (Tulsa, Oklahoma); and Walton Arts Center (Fayetteville, Arkansas). Based on these recent budgets, conversations with other facilities and Iowa City representatives, and information collected for the initial report, this budget revision was developed. In sho~ this revised study concludes that the proposed center will operate at a net deficit in the range of $120,000 to $170,000 in the early years, but that annual deficits can decrease significantly as the center matures and becomes an integral facet of Iowa City's cultural offerings. As the accompanying budgets indicate, deficits will reduce considerably as of Year 4, when it is assumed that the center will achieve full operating capacity. Deficits in the early years are caused by the need for immediate and aggressive programming and fundraising efforts, with the attendant "payback" in increased support revenue and facility use occurring later. The programmatic and operational changes assumed in this revised budget are outlined in the first section below. Following this fu'st section, three budget tables are presented outlining projected expenses, revenues and resulting · net deficits for Years I through 5 of the center's operation. A brief explanation of each budget line immediately follows the tables. Following these projected budget sections, a "sensitivity analysis" section indicates the potential effects of changes in these assumed expenses and revenues, allowing for flexible interpretation of the budget information. This memorandum concludes with a synopsis of some relevant comments made by directors of existing facilities that bear mention during the planning phase of this cultural center. Consultants in Planning, Zoning, Development Economics, and Landscape Architecture Chicago, Illinois Indianapolis, Indiana Fax (312) 922-9689 ASSUMPTIONS USED IN BUDGET REVISIONS The following assumptions were made in preparing this projected budget revision: · The City of Iowa City will construct, staff and maintain the cultural center facility. Fundraising will be undertaken to offset operations budget deficits, but these deficits are acknowledged and are expected to occur. · The cultural center will primarily provide a venue for performing and visual arts for the local Iowa City community, as well as provide meeting and classroom facilities for community rental. Renting of the theater facilities to local performing groups will comprise the bulk of theater programming; the active production of either local or traveling performances will be a smaller aspect of theater use. · Private development that may occur in the air rights above the cultural center site, as well as a proposed library expansion and new underground parking facilities also on the site, are not expected to have any direct effect on the operations budget of the cultural center. · The television station expected to be a resident of the new facility will contribute to the capital costs of the facility and will not provide ongoing operations funding for the facility. · Facility space and program changes made since the 1994 study include the following: I. Retail rental space, the Conference Center, and the "black box" theater have been eliminated from the program. 2. The "Discovery Center" initially proposed has been reduced in size and program to become a part of the main entrance lobby, with changing rather than permanent exhibits. 3. Gallery space has been increased in total, including the provision of more galleries that are to be free and open to the public. 4. Administrative and technical support spaces have been reduced somewhat in size. · Staff has been reduced, per the City's direction. Staff members will be city employees. REVISED OPERATIONS BUDGET It is understood that the cultural center will operate at a deficit, and these budget projections bear that out. The deficits are, however, lower than those projected in the 1994 study. This is, in part, because the facility size and number of staff have been reduced. It is also due in part to revised assumptions regarding production and support revenue, based on discussion with similar facilities. Table I below outlines projected Operating Costs. Table 2 outlines projected Operating Revenues. Table 3 summarizes these, and presents the projected Net Profit (Deficit). TABLE 1: OPERATING COST ESTIMATES Projection Years 1' 2 3 4** PERSONNEL SERVICES Exec. Director/Education Coordinator $45,000 $46,238 Marketing/Event Coordinator (0) (1) $0 $32,801 Development Director (0) (1) $0 $32,801 Assistant Development Director (0) (0.5) $0 $0 Technical Director $29,286 $30,091 Assistant Technical Director (0) (0.5) (I) $0 $0 House Manager $32,801 $33,703 Box Office/Info Center Person (0) (0.5) (1) $0 $0 Clerical (1) $21,000 $21,578 Custodian (1) $20,571 $21,137 Total Regular Salaries $148,658 $218,348 $47,509 $33,703 $33,703 $0 $30,919 $13,000 $34,630 $11,000 $22,171 $21,718 $248.353 $48,8 l 6 $34,630 $34,630 $16,400 $31,769 $26,608 $35,582 $22,504 $22,781 $22,315 $296,034 $50,158 $35,582 $36,561 $16,850 $32,643 $27,340 $36,561 $23,123 $23,407 $22,929 $305,153 Iowa City Cultural Center Revised Operations Budget Camiros, Ltd. 11/97 Benefits @ 30% Chargebacks- Acct'g &Doc. Services Total Personnel S~rvices UTILITIES MAINTENANCE Janitorial Supplies Equipment, Tools Con~ractual Services Total Maintemmce OFFICE ADMINISTRATION Telephone Postage Office Supplies Equipment Maintenance Books, Subscriptions, Memberships Travel, Entertainment Total Office Admini-~tratlon MISCELLANEOUS Printing, Playbill, General Promotion Insurance Concession Expense Support Expense Total Miscellaneous TOTAL FIXED OPERATING EXPENSES PRODUCTION EXPENSES Theater Expense Exhibit Expense Total Production Expense CONTINGENT EXPENSE (5%) TOTALEXPENSES * Year I reflects 1997 dollars ** First year at full operational capacity Source: Camiros. Ltd. $~4,597 $5,000 $198,255 $30,000 $3.340 $9,170 $8.280 $20,790 $5,160 $9.200 $3,925 $1,150 $2,750 $3.500 $25,685 $38,500 $18,910 $19,340 $80,200 $156350 $431,680 $116,380 $18,750 $135,130 $28,341 $595,151 $65,50a $5,138 $288,990 $31,410 $3.432 $9,422 $8,508 $21,362 $5,418 $9,500 $5,646 $1,654 $2.750 $3,500 $28,468 $38,500 $19,370 $19,870 $80,200 $157,940 $528,170 $116,380 $19,266 $135,646 $33,191 $697,007 $74,506 S5.279 $328,137 $32,886 $3.526 $9.681 S8.742 $21,949 $5,689 $9,500 $6,614 $1,938 $2,750 $4,500 $30,990 $38,500 $19,830 $20,420 $80,200 $158,950 $572,913 $116.380 $19,795 $136,175 $35,454 $744,543 $88.810 $5,424 $390,269 $34,432 $3,623 $9,948 $8.982 $22,553 $5,973 $10,000 $7,611 $2,230 $2,750 55.500 $34,064 $38,500 $20,340 $20,980 $68,750 $148,570 $629,888 $115.180 $20,340 $135320 $38,270 $803,678 $91,546 $5.573 $402~72 $36,050 $3.723 $10.221 $9.229 $23,173 S6,272 $10,000 $8,289 $2.429 $2.750 S5.500 $359,240 $38.500 $20,860 $21,560 $70,140 $151,060 $647,795 $115,180 $20.899 $136,079 $39,194 $823,068 Iowa City Cultural Center 3' Camiros, Ltd. Revised Operations Budget 11/97 TABLE 2: OPERATING REVENUE ESTIMATES PRODUCTION REVENUE Theater Revenue Exhibit Revenue Total Production Revenue SUPPORT REVENUE Donations Corporate Sponsorships Memberships Special Events/Benefit Fundraisers Endowment Income Government and Foundation Gran~s Total Support Revenue OTHER REVENUE Playbill Advertising Concession Revenue Fee Income from Classes Art Sale Commissions Miscellaneous Total Other Revenue RENTAL REVENUE Theater rental (meetings) Meeting Room rental Lobby rental Total Rental Revenue TOTAL REVENUE * Year I reflects 1997 dollars ** First year at full operational capacity Source: Camiros, Ltd. l* $104,850 $15,000 $119,850 2 $104.850 $15.413 $120,263 Projection Years 3 4** $104,850 $139,800 $139,800 $15,836 $16,272 $16,719 $120,686 $156,072 $156,519 $12.000 $12.600 $13.250 S13.900 $14.600 $60.000 $90.000 $90.000 $120.000 $120.000 $44.000 $46.200 $48.500 $50.950 $53.500 $30.000 $45.000 $45.000 $50.000 $50.000 $0 $0 $0 $75.000 $75.000 $40.000 $80.000 $80.000 $120.000 $120.000 $186,000 $273,800 $276,750 $429,850 $433,100 $24,000 $24,000 $24,000 $24,000 $24.000 $58,020 $59,620 $61,260 $62,940 $64,670 $4,730 $4,760 $6,300 $6,300 $6,300 $1,000 $ 1,000 $1,000 $1,200 $1,200 $2,850 $3,150 $3,450 $3,450 $3,450 $90,600 $92,530 $96,010 $97,890 $99,620 $19,200 $21,120 $23,200 $25,600 $25,600 $22,500 $24,750 $27,200 $30,000 $30.000 $12.600 $13.860 $15.250 $16.800 $16.800 $54,300 $59,730 $65,650 $72,400 $72,400 $450,750 $546,323 $559,096 $756,212 $761,639 Iowa City Cultural Center 4 ' Camiros, Ltd. Revised Operations Budget 11/97 TABLE 3: COST VERSUS REVENUE EXPENSES Fixed Operating Expenses Theater Exl~nse Exhibit Expense Contingent Expense (5%) Total Expenses REVENUES Production Revenue Support Revenue Other Revenue Rental Revenue Total Revenue NET PROFIT (DEFICIT) * Year I reflects 1997 dollars ** First year at full operational capacity Source: Camiro$, Ltd. Projection Years 1' 2 3 4** $431,680 $528,170 $572,913 $629.888 $647,795 $116,380 $116.380 $116,380 $115.180 $115,180 $18,750 $19,266 $19,795 S20,340 $20,899 $28.341 $33.191 $35.454 $38.270 $39,194 $595,151 $697,007 $744~43 $803,678 $823,068 $119,850 $120,263 $120,686 $156,072 $156,519 $186,000 $273,800 $276,750 $429,850 $433,100 $90,600 $92,530 $96,010 $97,890 $99,620 $54,300 $59,730 $65,650 $72,400 $72,400 $450,750 $546,323 $559,096 $756212 $761,639 ($144,401) ($150,684) ($185,446) ($47,466) ($61,429) EXPLANATION OF BUDGET ITEMS In general, where budget items remained relevant and were reused, the amount indicated in Year I in the initial report (and thus a 1993 value) was simply converted to 1997 dollars and used again as a Year I figure. Also, for all items that w~re projected to increase only with inflation after Year 1, an estimated inflation rate of 2.75 percent was used. A brief explanation of the budget estimates is provided for each category below: Personnel Services: The positions and salaries in this section were provided to the consultant by the City of Iowa City. The only changes made are as follows: 1) A full-time Development Director is indicated beginning in Year 2, along with the addition of an additional part- time Development staff person beginning in Year 4. Given the stated intention of pursuing grant and donation support for cultural center activities, these position will be crucial. Directors of similar centers confumed that these positions will more than pay for themselves. 2) The positions of MarketingtEvent Coordinator, Assistant Technical Director, and Box Office/Info Center Person are assumed to be phased in over the first three years of operation, as the center will not achieve full operating capacity until Year 4. It is assumed that in the early years of operation, volunteers may be relied upon as the center gets established, with full-time paid staff not being necessary for these positions initially. It is understood by the consultant that the custodial and clerical staff who will almost certainly be necessary for day- to-day operations of the facility can be pulled from other city sources on an as-needed basis. Utilities: This estimate was originally based on the size of the facility and level of activity expected. The revised building program indicates a reduction in total facility size from 107,800 square feet to 42,520 square feet (or 40 percent of the original size) and the elimination of one of the two performance spaces. For these reasons the original estimate was reduced by 60 percent (and adjusted to current dollars). Iowa City Cultural Center 5 Camiros. Ltd. Revised Operations Budget il/97 Maintenance: These budget item~ m'e also contingent on the size of the facility and were therefore also reduced by (50 percent (and adjusted to current dollars). Office Administration: In this category, only Office Supplies and Equipment Maintenance were reduced, as they are dependent on the size of the facility staff (staff has been reduced roughly by half from the original study). These line items increase proportionally as staff increases from Year I to Year 5. The remaining line items- Telephone, Postage. Books/Subscriptions/Memberships, and Travel/Entertainment- are unaffected by staff size and are crucial given the aggressive fundraising and public relations efforts that will be necessary. Previous estimates for these four items were adjusted to current dollars. Miscellaneous: These items are considered to be relatively Stable, and will also be unaffected by the size of the facility and staff. The concession line item was decreased by 25 percent as a result of a reduction in the number of events assumed to be scheduled annually. All lines have been adjusted to reflect updated dollar values. Contingency: As before, this "safety factor" line item is included to cover unanticipated operating expenses that may materialize. Theater Expenses and Revenue: These line items have been altered due to the elimination of one of the two performance spaces indicated in the initial report. Predicted revenues are based on discussions with the directors of facilities with similarly sized theaters and locations. It is understood that both local and outside productions will operate at a deficit. Interviews during the initial feasibility study indicated that theater costs (which are largely equipment-related) can be expected to run roughly 111 percent of theater revenues, so this conversion factor has been used to arrive at a theater expense estimate. Three types of performance scenarios were included in the estimate of theater revenue. They are as follows: 1) The primary use of the theater space is expected to be rental on a short-term basis by local groups to provide a performance venue, such as for annual recitals. The first aspect of theater revenue was calculated assuming that. as of Year 4, the theater will be used by two groups per week. Each group will rent the space for 6 hours of rehearsal time (at $25 per hour), and three hours of performance time (at $100 per hour), for a total user charge of $450 per group. (Total revenue annually: $46,800) 2) The center itself will, as of Year 4, produce four performances annually (a city-wide Holiday concert or "Messiah" sing-along, for example) with an average house capacity of 75 percent and an average ticket price of $8. (Total revenue annually: $12,000) 3) It is assumed that, as of Year 4, four traveling productions can be brought in, each for three-night (likely mid- week) runs, performing to a 75 percent capacity house at an average ticket price of $18. More than one director noted that as the facility becomes more established it will be possible to more fully utilize the performance space for traveling productions and that Iowa City's location may allow it to operate as an effective "fill-in" date between venues in larger cities. (Total revenue annually: $81,000) Exhibits: Although the permanent exhibits of the Discovery Center have been eliminated from the program, it is expected that both visual art and cultural exhibits will be presented in the new facility. The visual art galleries are described as being free and open to the public and will likely depend largely on volunteer labor and local talent. However, it is assumed that entry fees will be charged for other types of exhibits that occur in the Information and Gathering Center. Most facilities interviewed were able to utilize exhibits from area museums to provide historical and cultural exhibits, incurring some cost for use of and transport of exhibit materials. As the costs associated with this will depend greatly upon how far-reaching the search for exhibit material will be, the consultant has assumed that user fees charged will cover roughly 80 percent of the costs of mounting each exhibition. The estimated admission prices are (as before) $3.50 for adults and $2.50 for children. If three or four exhibits are brought in per year (oriented Iowa City Cultural Center Revised Operations Budget 6 Camiros, Ltd. 11/97 toward adults and children in turn) it is reasonable to assume 40 adult visits and 60 child visits per week on average, resulting in roughly $15,000 in revenue annually. Support Revenue: The only lesson clearly demonstrated by analyzing example budgets is that every facility does fundraising differently. The experiences of facilities in similar communities were used to adapt some line items in this category. It is important to note these estimates rely on the existence of a full-time development staff person beginning in Year 2 and an additional staff person beginning part-time in Year 4 (and are lower in Year 1 due to the initial lack of a full-time development staff position). Estimates of local fundraising have been made more conservative, while "government and foundation grants" and "corporate sponsorships" are now assumed to be pursued more aggressively. These changes are made as a result of conversations with directors of similar, municipally operated facilities. A line item for "Endowment Income"' has been added as of Year 4, by which time it is assumed that a $1,000,000 endowment will be in place. Other Revenue: These budget lines have been adjusted from the original report to reflect 1997 dollars. The "Playbill Advertising" revenue assumes that 20 local businesses will pay $100 per month for print ads appearing in each program. The "Fee Income" from classrooms is unchanged. as the amount of space set aside for classrooms in the proposed facility is the same as it was in 1993. As with concession expense, concession revenue has been decreased by 25 percent to reflect the lower estimate of event activity. A rough estimate of commissions on the sale of displayed artwork is now included. Rental Revenue: Rental revenue in the revised program is derived from three sources: use of the theater space on an hourly basis for conference sessions and lectures, rental of meeting rooms, and the rental of the main lobby space for receptions. Revenues are assumed to increase 10 percent per year due to a combination of increased rates and increased utilization as the facility matures. The following assumptions were made to derive the revised Year I estimates for each of these spaces: 1) Theater rental- 32 rental engagements per year at four hours each, at a 50/50 ratio to for-profit and not-for-profit groups (at $200 per hour and $100 per hoar, respectively). 2) Meeting room rental- 6 meetings rooms, each used 100 times per year (roughly twice per week), at a 50/50 ratio to for-profit and not-for-profit groups (at $50 per hour and $25 per hour, respectively). 3) Lobby rental- 6 rental engagements per month, at a 50/50 ratio to for-profit and not-for-profit groups (at $200 per day and $150 per day, respectively). For all rental areas, it is assumed that private caterers will be hired, with a catering kitchen available for their use. Also, it is assumed that nothing beyond basic tables and chairs will be supplied by the cultural center. Several facilities interviewed make linens, A/V equipment and other such accessories available for an appropriate user fee, but the consultant has not included such items in this budget. It is safe to assume that such rentals would be a "break-even" operation if undertaken, not affecting the operations budget. As Table 3 (above) indicates, operating deficits for the cultural center can be expected to decrease once the center achieves full operating capacity, if aggressive programming and fundraising efforts continue unabated. However, the deficits beyond Year 3 may be somewhat variable, as the projected deficits in Years 4 and 5 suggest. These .differences are due in part to expense and revenue items that are projected to increase at differing rates. In general, deficits will drop to a lower level once early marketing efforts begin to reap long-term benefits. SENSITIVITY ANALYSIS The values in the projection of budgetmy performance are based on a model that necessarily contains a number of assumptions that may vary considerably in real life. Hence, we have again carried out a sensitivity analysis on key factors from both the expense and revenue sides of the projection. A sensitivity analysis is a simple means of taking into account the unavoidable pitfalls of trying to predict the future. The sensitivity analysis below indicates that the Iowa City Cultural Center 7 Cam/ros, Ltd. Revised Operations Budget 11/97 projected annual deficit in Year I could reasonably grow from the base case of $144,401 to the $170,000 range or fall to the $120,000 range by changes in any number of factors. The deficit projection range of $120,000 to $170,000 has been determined by taking the average impact on the bottom line assuming a change in the value of the more sensitive factors in the operations budget. These factors are: 1) support revenue; 2) rental revenue; 3) theater revenue; 4) theater expense; 5) audience participation; and 6) average ticket prices. The consultant has again selected a 20 percent increase or decrease as the upper and lower limits to be reasonable for this overall analysis. Table 4 below presents a wider range of sensitivity tests, similar to those presented in the 1993 report. TABLE 4: I SENSITIVITY ANALYSIS SUPPORT RF. VENUE Should Support Revenue differ from the Year I base projection of $186,000 by the percentages indicated, the resulting deficits will be as follows: % Change Resulting from Deficit Base Case +25% $97,901 +20% $107,201 +15% $116,501 +10% $125,801 +5% $135,101 Base Case $144,401 -5% $153,701 -10% $163,001 -15% $172,301 -20% $181,601 -25% $190,901 RENTAL REVENUE Should Rental Revenue differ from the Year I base projection of $54,300 by the percentages indicated, the resulting deficits will be as follows: % Chnnge Resulting from Defidt Base Case +25% $130,826 +20% $133,541 +15% $136,256 +10% $138,971 +5 % $141,686 Base Case $144,401 -5% $147,116 - 10% $149,83 l -15% $152,546 -20% $155,261 -25 % $157.976 Iowa City Cultural Center Revised Operations Budget Camiros, Ltd. 11/97 THF. AT~.R REVENUE Should Theater Revenue differ from the Year I base projection of $104,850 by the percentages indicated, the resulting deficits will be as follows: % Change Resulting from Deficit Base Case +25% $118,188 +20% $123,431 +15% $128.673 +10% $133.916 +5% $139,158 Base Case $144,401 -5% $149,643 - 10% $154,886 -15% $160,128 -20% $165.371 -25% $170.613 THEATER EXPENSE Should Theater Expense differ from the Year 1 base projection of $116,380 by the percentages indicated, the resulting deficits will be as follows: % Change Resulting from Deficit Base Case -25% $115.306 -20% $121,125 - 15% $126.944 -10% $132,763 -5% $138,582 Base Case $144,401 +5% $150,220 +10% $156,039 +15% $161,858 +20% $ i 67,677 +25% $173,496 AUDIENCE PARTICIPATION Should average Audience Participation differ from the Year 1 base projection of 75% as indicated, the resulting deficits will be as follows: Average Resulting Rate Deficit 60% $163,001 65% $156,801 70% $150,601 75% $144,401 80% $138,201 85% $132.001 AVERAGE TICKET PRICE Should Average Ticket Price differ from the Year I base projection of $8 for local productions and $18 for outside productions as indicated, the resulting deficits will be as follows: Iowa City Cultural Center 9 Camiros, Ltd. Revised Operations Budget 11/97 Ticket Price Resulting Scenarios Deficit $12 / $22 $120,401 $10 / $20 $132,401 $8 / $18 $144,401 $6/$14 $156,401 $4/$14 $168,401 LESSONS LEARNED The facility directors Camiros, Ltd. spoke with during the course of this budget revision offered many helpful comments and suggestions that bear mention during this planning phase of the cultural center facility. They are summarized brielly below: · It is crucial to develop an understanding "up front" about what fundraising philosophy will be used and how local support will be solicited. One facility interviewed does no fundraising at all, as they would be soliciting from the same community that local arts organizations depend upon. While this may be an extreme solution, the issue of "double solicitation" may arise with the addition of a new facility of this type. Another director noted that some arts supporters contributed to capital costs and were then surprised to discover that they were expected to pay rent to use the facility. Similarly, another noted the difficulty of fundraising for capital costs, and then soliciting again soon afterward for an operations endowment. These issues need not be problematic as long as they are discussed and resolved early on. · Most facilities rely most heavily upon grants and recurring corporate sponsorships of program series or specific events. They stressed the importance of having an active development staff who are familiar with the community (ie: perceived as "locals"). They did mention that as the years pass and the facility becomes more established, this recurring support becomes easier to acquire. Many facilities also rely on significant endowments to cover portions of operating expense. Endowment development usually began prior to facility completion. · Several facilities have "membership" programs, which involve soliciting financial contributions, in-kind services or volunteer time. All types of contributions are recognized equally through publication of names in programs, and with newsletters and other mailings. Most directors mentioned that they have tried to avoid designing membership programs that involve an expectation of "perks" of the T-shirt or coffee mug variety, to keep costs down. Most directors commented that a 500-seat theater is ideal for local productions, but that bringing in traveling performances can be difficult at this size. They also stressed that it is crucial to avoid "value engineering" the technical equipment and support spaces for the theater, such as set construction space, areas for bus and truck parking, and ample audience restrooms. More than one interviewee expressed regrets that functional aspects of their theaters had been sacri riced during conso'ucfion. ff larger shows are desired, elements such as a fly loft and excellent acoustics must be maintained, even if the purely aesthetic aspects of the audience spaces must be sacrificed. One director noted that the auditorium, after all, is merely a "picture frame" for what occurs onstage. Ticket prices and rental rates must be carefully considered at the outset of operations. More than one facility noted that rate and price increases are very difficult to institute after the facility is in operation, even to cover ordinary inflationary eft~:cts. Educational programming is done differently by the facilities interviewed. Some merely provide rental spaces to those who wish to of1~:r a,'t instruction. Other centers coordinate and run their own arts classes. Still others cooperate wifi~ the Parks & Recreation department or school district to provide arts programming for youth through va,'i,:us c~,st shari,v__, arrangements. As the facility matures, these types of partnerships can be forged to avoid duplication of pr(~,__,,'amtning city-wide. CONCLUSION All of the cultural cc,~tcr dircct~rs Camiros, Ltd. contacted were unanimous in stating that their facilities have become a valuable rest~u:'c: i~: tl~cir communities. While a strong effort at the outset to raise support and funding Iowa City Cultural Center Revised Operatio~s Budget 10 Camiros, Ltd. 11/97 will be needed, tl~cy agree tl~::t I'undraising gets easier as time passes. As the budget projections suggest, deficits can be decreased in l:~tcr years :~s programming and funding mechanisms are developed. These facilities evolve with their communities, I'oslcring :t stronger interest and involvement in the arts and becoming significant community Iowa City Cultural Center Revised Operations Budget 11 Camiros, Ltd. 11/97 It's 2004: Welcome to CenterSpace! A report from the CenterSpace Committee* January 19,1998 * Patt Cain - Karen Chappell - Wallace Chappell - Maggie Conroy- John Fi.'-patrick - Mary Gantz - Tom Gelman - Jo Jones - Donald Macfarlane - Elizabeth McKray - Ren~ Paine - Michael Pugh - Drew Shaffer- Bob Sierk - Suzanne Streitz - Richard Summerwill -Joyce Summerwill - Alan Swanson - Wallace Tomasini - Catherine Weingeiat - Craig Willla - Shirley Wyrick The year is 2004, the month is April .... Outside the new building housing the Iowa City Public Library and its companion cultural center-CenterSpace--flower vendors from the Farmer's Market will soon arrive to add seasonal beauty to downtown City Plaza's newly-realized renovation. By the end of the month, artists and street performers such as jugglers and musicians, organized in a joint effort between CenterSpace and the Downtown Association, will move from inside the CenterSpace Performing Hall lobby onto the Ped Mall. Once it's warm enough, the glass walls of CenterSpace will lift up into the ceiling so that the lobby becomes an indoor/outdoor performing space for concerts, perfoi:,,ers and storytellers. All events in CenterSpace and the library can be videotaped or broadcast by Public Access or Government TV as any room or area is wired for such capabilities. Up on the roof, walkers and runners use the indoor/outdoor track for excercising around the rooftop garden and its related exhibit. CenterSpace has become a hub of community activity as its high-energy director, along with community and city organizations, several committees and its Board of Directors, have fashioned a lively and vital program for the Iowa City area. You've been marveling at the exterior of this beautifully designed building. And at the onset of spring's first shower a few minutes earlier, you've moved to take shelter with many others under the Public Library's expansive new Reading Room, a functional architectural feature that bridges the Ped Mall and serves as a gateway from the east to new excitement in downtown Iowa City. Just as there will be many voices and many forms of expression within and around CenterSpace, the following April 2004 "snapshots" of activity in the facility have been written by many voices from the CenterSpace Committee. Shirley Wyrick/Alan Swanson/Karen Chappell 1 1-17-98 You've entered the Lobby. the gathering place of CenterSpace .... The lobby is a light and bright space, constructed with emphasis on its continuity with the plaza space outside. A moving light sculpture visually pierces the outside wall. Since it is both outside and inside, it moves the passerby from outdoors to indoors. The lobby is a magnet--it is for people who want to look at things, wait for others, watch things being performed in it, find out about what's going on around town or in the area or pick up tickets. The lobby is a gathering place and an information hub. Groups and individuals meet here on their way to the library, to the arts center, to the meeting spaces, to the perfo,a~ance space and to purchase tickets. Beverages are available from a vendor's mobile cart. It is the place to go for questions about events and activities happening in the community, with informed and friendly information and ticketing personnel. This main lobby can be closed off for a separate event from the Perfot,,iance Center's lobby when the auditorium is in use. Furnishings are comfortable, durable, functional with whimsical seats and small carpeted stage areas in bright, primary colors. Children explore, sit and climb happily on abstract animal forms in colors coordinating. with the seats. Several large living trees give the setting a park-like atmosphere. In another area of the lobby, a group of young children with their parents sit on the large, built-in carpeted steps as they listen to a library storyteller. These same steps serve successfully as small stages for speakers, dancers, musicians and storytellers or as small audience seating spaces with the lobby floor serving as the stage. Today the Library's storyteller holds a group of 25 children captive as they listen to the story of Rat and Toad. CenterSpace's Director says these mini-events give color, excitement and energy to CenterSpace and draw people into the facility. The lobbyis used for a variety of events and purposes: public forums, puppet theater, small performing groups, receptions, fashion shows, craft demonstrations, exhibits for trade meetings taking place in the auditorium and for intermissions in the auditorium when this main lobby is not being used for another event. There are food vendors with mobile carts inside and outside the building. A few nonprofit groups have been given approval each year to set up a small stand such as the current sale of t-shirts and caps to help finance the Summer Walkathon. Suspended, moveable sculptural forms hang from the ceiling and create "moveable halls" which when lowered direct the flow of people in the lobby and separate the full-time public ticketing and information from private lobby use. These sculptural panels also create more display spaces and can be used for exhibits such as photography, other artwork or quilts as they are now being used. On Saturday there will be a wedding "On Stage" with reception and dinner in the lobby for approximately 150 guests served by a local caterer. The catering kitchen just off the lobby was designed with the help of area caterers and has been cited by both the caterers and architects for its efficient use of space and equipment. An Ophthalmology conference in the auditorium last month was served coffee and a continental breakfast during its morning break as the conferees browsed the medical display tables set up by their colleagues. A late afternoon Chamber of Commerce reception is slated for the last week of this month. In late spring, hhe lobby will be the site of the art reception for the Arts Center and Galleries' biennial Juried High School Art which alternates with the Elementary School Exhibition. The high school exhibition will be mounted by high school students under the training and guidance of community arts professionals. The sculptural lobby panels will hold more of the students' artworks in this popular annual show and thereby extend the boundaries of the exhibition. Mary Gantz/Kathy Weingeist 3 1-15-98 Here's one of the vital core services of CenterSpace, its Information and Ticket Center .... The Information and Ticket Center is a hub of constant activity - busy throughout the day and often late into the evening. Two windows serve the public and here visitors order and pick up tickets during extended ticket office hours and gather information about a wide variety of ticketed and non-ticketed entertainment and other kinds of events and activities scheduled in the Library, CenterSpace and other sites throughout the community such as Hancher, Project Green and League of Women Voters or events in halls outside the community such as The Mark and Five Seasons. Visitors enter the 400-square-foot space from the pedestrian mall, from other parts of CenterSpace and the Public Library, and from Linn Street and the adjacent parking ramp. Those whose entertainment plans are already in mind likely head for one of the Information and Ticket Center's two ticket windows, the first of which is staffed by a service such as Ticketron, and the second by a community volunteer or paid employee who is prepared to order or distribute tickets to events in CenterSpace's venues or to events/activities in other facilities throughout the community and eastern Iowa. The volunteer or employee at Window Two also is trained and prepared to answer questions about recreational/cultural offerings in the area, in person and by phone. Behind the ticket windows is adequate space to prepare ticket mailings to those who can't or prefer not to come downtown to pick up their tickets. One person orders two tickets to a dance recital in the CenterSpace Auditorium, another orders a ringside seat at the hockey rink in the new Coralville Mall; a third orders tickets to Riverside Theatre and to the Community Theatre (tickets that formerly were available in the Rec Center) while three others pay for tickets to "Riverdance" at The Mark in Davenport. A well-lighted adjacent area is brimming with brochures, fliers, calendars and all other kinds of information about community events, entertainment, and various activities. The information complements that provided by the Public Library and is supplied by many sources, such as the Convention and Visitors Bureau, the Downtown Association, the Iowa City Area Chamber of Commerce, The University of Iowa, and various individual businesses and organizations. Surrounding towns are also encouraged to include information on their events (So]on Beef Days, etc.). In addition to printed materials, an interactive video kiosk allows people to search for information using key words and to scan through various community offerings for which additional information or tickets are available. High above the ticket windows is a horizontal electronic message board that announces events in "ticket tape" fashion and is also visible from outside the building. A CenterSpace Web page is updated regularly by staff and volunteers with events, times, and locations where things of interest are happening. This small but high-impact space is one of the highest-use locations in the CenterSpace facility, with a stream of people day and night any month of the year. Alan Swanson/Patt Cain 5 1-19-98 You can look'in, but even better, you are invited into the Al'ts Center and Galleries of CenterSpace .... You're entering a space where you can do more than just look--walk right into a huge sculpture of free flowing metal wires hanging from the high ceiling that moves and makes musical sounds when you walk into the middle of it--rearrange a wall full of shapes, photos and designs in the art learning center as you like---or have fun with a bank of computers waiting for you to try your hand at three- dimensional designs. Welcome to the Arts Center and Galleries where these are just a few of the many always-changing displays where art is available to explore, see or purchase. "Art View," the Arts Center and Galleries of CenterSpace, with its four flexible, street-level gallery spaces is one of the primary nerve centers of the CenterSpace facility. Its entrance from the main lobby and the City Plaza intrigues and welcomes the public with inventive and exciting exhibits, always clearly visible from the street or from the lobby. Changing, hands-on areas in the galleries allow discovery of the basic elements and principles of art. Additionally, classes and art instruction are offered in the galleries and the meeting rooms for adults and children, beginners through advanced. Friendly and informed volunteers staff the reception desk within the Arts Center to keep Art View open throughout the day and before, during and after most performances in the Perfo~aiance Center/Auditorium. Art View's constantly changing, juried exhibitions shown in the 3500 square feet of gallery space (with storage/preparation room) serve both the community and the artists who showcase their work here. One or more of the galleries has a juried show each month of local and regional artists' works. The movable walls of the galleries and access to video and TV allow the Arts Center to mount exhibits from large to small and from traditional to experimental and new technology art. 6 A national/international juried show is held annually with every other year being an International Metalsmithing show with varied themes, juried this year by our own internationally recognized metalsmith on the UI Art faculty. We find CenterSpace in the middle of its three month focus on the arts and crafts of Africa and Art View's show "Africa Unmasked," featuring African portrait photography and masks. This theme has been developed in collaboration with the Iowa City schools to coordinate with the state-wide 7th grade African Studies curriculum. Four classes in batik, wood carving, clay and basket weaving are being offered. Along with the Iowa City schools, several area schools are busing students to these classes and exhibit. Students also talk with N'gethe, Nigerian mask carver and Artist in Residence, during these three months. One gallery and the CenterSpace lobby are to be turned into a vendoffs market each Saturday with African music, food and stalls selling all kinds of artwork. Plans for the Exhibition Hall's show of African weavings and textiles lent by the UI Museum of Art and local collectors promises to be stupendous. CenterSpace is showing an African Film Series or an African performing group every Sunday afternoon in the Performance Center/Auditorium during these three months. A unique exhibit, "Art of the Wig," has been developed by the Arts Center staff to afford the community an innovative way to compare the traditional masks of Africa to the western European tradition of wigs and elaborate hairpieces. This interactive exhibit allows visitors to design their own hair and wigs, with the help of a computer drawing program and local hairdressers, in the style of the characters from the Gilbert and Sullivan production of "H.M.S. Pinafore" being performed in the auditorium. In May a week-long workshop will be taught by John Duggleby, noted children's author of "Artist in Overalls," in collaboration with the Iowa City Public Library. Mr. Duggleby and his associate, Henrietta the Hen, will work with students to create their own interpretation of his writing. 7 Participating in the events taking place throughout the community, Art View does parallel programming with the Jazz and Iowa Arts Festivals, the professional and community theaters, the area school systems and their art departments, the Museum of Art, Project Green, the Heritage Foundation, CenterSpace itself and many others. In July, during the Jazz Festival, the gallery will launch the "Jazz-ma-tazz" show along with Man Ray photos of the great jazz musicians of his time along with an exhibit of selected artwork by school children done while attending and listening to last year's Jazz Festival. CenterSpace Galleries encourages after-hours use of its space for small'events or meetings of arts organizations. This month, readings by two International Writers of South America from Paraguay and Brazil will be held in the Galleries; Middle Eye, a newly fo.,,ed readers' theater, will hold its first performance in this space; and the Design Group, the Coalition for the Arts, and the volunteer Exhibition Selection Committee for the arts center will hold meetings in one of the galleries. 8 CenterSpace's Arts Center & Galleries Schedule of Exhibitions & Workshops January-December, 2004 Local and regional juried art shows monthly, plus the following: January February March-May +April May Intermedia show combining video, laser, music, and live performance in the New Times Gallery Books Aris Annual Exhibition/Artist in Residence/Major Book Arts Workshops Arts and Crafts of Africa: Africa Unmasked/African Artist in Residence H.M.S. Pinafore exhibition: Art of the Wig Biennial, Juried High School Art Exhibition June Iowa Arts Festival: The Art of Table Designs, Table Settings and Cooking with Cooks & Chefs of Greater Iowa City july Iowa City Jazz Festival: Jazz-ma-tazz/Man Ray Photo Exhibit/Children's Art Exhibition on Jazz Aug - Sept October November January, 2005' Third Biennial International Metalsmithing Show: Jewelry as Decoration and Necessity Midwest Quilt Show: Quilts as Art, Craft and Social Sign (as part of Amana Oktoberfest and Kalona Quilt Show) Collaborative Exhibition with Very Special Arts Iowa and University Hospital School Midwestern Invitational: "Touch the River#/Midwestem tour of exhibition follows Shirley Wyrick /Karen Chappell/John Fitzpatrick 1118198 9 We invite you to visit our community's Exhibition Hall and to meet in one of CenterSpace's Meeting Center's Rooms .... The Exhibition and Meeting Center component of the facility makes it evident that CenterSpace is Johnson County's multi-purpose, multi-use community center. The Exhibition and Meeting Center is comprised of about 4000 square feet and shares the ground floor with the Lobby, Information and Ticket Center, and the Arts Center and Galleries. This component of CenterSpace is divided into three distinct areas: The Exhibition Center, a 750 square foot room with controlled access, two multi- purpose meeting/classrooms, totally about 1800 square feet, and four other meeting rooms offering an additional 1,480 square feet of meeting space. The Exhibition Hall has offered three to four special displays each year of touring regional or national exhibits. Between these major exhibits, the Center offers ongoing opportunities for exhibits of local interest. An example is the current popular two-month-long Heritage Exhibit sponsored by the area's historic preservation groups. The themes of the exhibits in this hall frequently complement other exhibits on display in CenterSpace. The Midwest Quilt Show in the Arts Center's galleries, along with this Heritage Exhibit, quilt demonstrations, Johnson County historical lectures and Old Time Fiddling concerts on the weekends, is drawing good crowds. The Exhibition Hall is typically used for non-art related topics, such as business, technology, popular culture, history and medicine. Last year's successful "Focus on Education" exhibit was organized as a joint effort by the Iowa City Community School District, Kirkwood Community College and the University of Iowa. This summer's exhibit is produced by the Carnegie Jazz Foundation and is entitled "1902- 2002:100 Years of American Jazz." 10 The six meeting rooms of CenterSpace, which can be booked for a reasonable fee, are easily accessible from either the Pedestrian Mail or Linn Street and complement the free public meeting rooms located in the Public Library. With the use of partitions and dividers, two of the rooms offer a flexible space that can easily be used as a larger 1,800 square foot room for such events as community forums or converted for smaller, more intimate small group meetings and activities. All meeting rooms are sound proof, community cable television ready, video projection equipped and have a coffee and snack service station. Over the last four years, the Meeting Center has provided our community with a centrally located meeting space for all residents and has been used by a richly diverse mix of community groups on a daily basis. Downtown merchants regularly sponsor activities and informative demonstrations and displays all year round. Workshops, classes, small group music rehearsal and performance are booked regularly in the multi-pupose rooms. The local Parks and Recreation Departments use these meeting rooms for additional space for its rapidly growing arts and socialization programming. The meeting rooms have provided excellent opportunities for the Public Library to participate in a variety of literary, education and children's activities sponsored by area businesses and organizations. The Meeting Center has also been used for such activities as public readings by authors from the International Writers' Workshop, adult education classes, small group lectures, and as a popular meeting space for our community's many service, special interest, business and professional organizations and clubs. Tom Gelman/Michael Pugh 1-14-98 Now let's enter the office and studios of the Communicatigns Center, reaching out to serve the entire community as well as CenterSpace itself... With the assistance of video, information technologies and the local access channels, CenterSpace efficiently and effectively promotes all its endeavors and helps build both a sense of community and a a more supportive community. These media and technologies also enhance and document CenterSpace and its activities. This kind of support is necessary, important and is cost effectively delivered by Government Channel 4, the Community Television Service (CTS) and Public Access Television (PATV), housed in approximately 4,000 square feet within CenterSpace in its Communications Center. Together these services provide the needed kinds of media, technology support and expertise necessary. In addition, the Communications Center provides media training assistance, dubbing services and viewing stations; teaches media workshops and provides equipment check-out services, internet and World Wide Web (WWW) access and much more... CenterSpace itself promotes arts, culture and the community. And the events and activities in CenterSpace continue to be well promoted in this year of 2004, with the use of video and information technologies. With these same technologies community-building is facilitated by making CenterSpaces events and activities as meaningful, useful and accessible as possible to the citizens. It is in CenterSpace's Performance Center/Auditorium where the use of video technology, art and the community all come together. Video technology is used (given the request and permission of appropriate parties) to promote, enhance, document and/or re-live the events that take place in one of the premiere Centers of CenterSpace. 12 A strategically placed kiosk is located near the entrance to CenterSpace and is linked with Government Channel 4 InfoVision's database, so that people entering the building may access on-site what is available in CenterSpace and where to find it. TV sets are also placed throughout CenterSpace to enable those who do not have cable TV to see what is being shown on local access channels. At times these are direct feeds from the channels and in some cases they are closed circuit feeds that contain programs produced about CenterSpace activities. People may also access InfoVision by phone from home and get information about CenterSpace and its upcoming events shown on their own television. Year-round talks on visual and interdisciplinary arts as well as meetings, special events, monthly public receptions, readings and performances in CenterSpace are cablecast live and/or videotaped for later cablecast. In some areas, large video screens are available to enhance the work being performed or the activity taking place. As people enter the Arts Center and Galleries they experience not only the work of artists on display, but on monitors placed in strategic locations they view the artists themselves discussing their work (with headphones for those who want to listen, so as not to intrude upon others). These same discussions are cablecast to promote the artists' work so the public is aware of what is available to them. When the artists are so inclined, their work is also videotaped for cablecast. Many artists in many disciplines also put their work on CDs and CD players and monitors are .placed in the CenterSpace facility to provide access to their work. The same CDs are played over local access channels. The year-round meetings and exhibitions in the Exhibition and Meeting Center are enhanced by ensuring that as many persons as possible can see and hear what is 13 taking place - before, during and after the events and this is accomplished through the use of video and information technologies as well. The same information database about CenterSpace and other community events used by InfoVision is put on the World Wide Web (WWW) for those with computer access. Video PSAs and promotions of the upcoming events is also run on the local access channels and are made available for commercial television upon request. Drew Sha~fer/Ren~ Paine 14 1-14-98 And now it's on to the show in CenterSpace's Performanc~ Center/Auditorium.... This month we have time before the performance to enjoy a photography exhibit featuring other productions of "H.M.S. Pinafore" and to meet our friends in anticipation of the "main event." The 1obby's vaulted ceiling, beautiful staircases leading to the performance hall's entrances and access to the exhibitions at the CenterSpace Arts Center and Galleries never fail to get audiences in the proper mood for the upcoming performance! The auditorium's lobby, designed to handle full audiences when necessary, also uses CenterSpace's Main Lobby when it is not closed off for another event. The heart of Center Space is "The Stage." First and foremost The Stage is a 500-seat theater, fully equipped with a deep stage, adequate (if not generous) wings, a full height fly space and pit. In its theater form, with the pit at seating level, we enter the auditorium in a cozy mood, enjoying its warm, indirect lighting and gentle hubbub of sound. The show starts, and we sense the closeness of the actors who almost seem to be in the same room as we are. In its concert form, with the stage extended into the auditorium by raising the pit, we notice a subtle difference. The room seems larger, the lighting more direct. When the ushers close the doors, we notice something else -- a silence that we can almost touch, filling the performers and audience with an eager anticipation. The following day, The Stage is used for the plenary session of a corporate meeting, its easy access to the lobby enables the delegates to enter the auditorium to hear the key-note speaker speaking quietly into a microphone, while showing slides. That evening, one film of a movie series on the Stage's Big Screen is shown. The seats seem unusually comfortable for a movie house - and our feet don't stick to the floor! 15 The variable acoustics of The Stage drew rave reviews from Architectural Digest for its innovation in the design of the hinged and illuminated side and ceiling baffles. The design has made The Stage the most sought after venue for audio recordings. The carefully planned platforms for TV camera placement and control rooms has made it a pleasure to cablecast over 30% of the events last year. The Stage has become a highly successful community resource. Within weeks of appointing Center Space's Artistic Director (a full time position) the semi- professional CenterSpace musical theater company, formed by collaboration among several local theatre companies and school music departments, was planning its first musical - and has played to full houses three times a year since. Both the professional and community theater companies in the Iowa City area have produced annual events, drawing patrons from throughout eastern Iowa, including to the premiere perfomance of the locally-written play still pulling big houses off Broadway, and soon to be filmed. The puppet theater company has an increasing national reputation for innovation, putting on shows for school children arriving in buses, coordinated with trips to the Science or Childtens Museums. Under a collaborative arrangement with Hancher Auditorium, about 15 shows suitable for a 500 seat auditorium are booked into CenterSpace by Hancher staff each year. From the profits realized thereby, CenterSpace is available at very low cost for several University and High School student events, including the much applauded MFA dance recitals. Scheduling events in The Stage is a constant headache, requiring much tact from the CenterSpace Director. The guidelines require a proportion of rentals to local groups at the minimal rate of charge, so that some high paying groups (such as corporate conferences) have to be turned away. This problem may worsen next year when the applications for the Stage's bookings are evaluated by the advisory committee. 16 CenterSpace's Community Auditorium and Performance Center Schedule of Events April, 2OO4 1 Monday 2 Tuesday 3 Wednesday 4 Thursday 5 Friday 6 Saturday 7 Sunday 8 Monday 9 Tuesday 10 Wednesday 11 Thursday 12 Friday 13 Saturday 14Sunday 15 Monday 16 Tuesday 17 Wednesday 18 Thursday 19 Friday 20 Saturday 21 Sunday 22 Monday 23 Tuesday 24 Wednesday 25 Thursday 26 Friday 27 Saturday 28 Sunday 29 Monday 30 Tuesday Donald Macfarlane/Maggie Conroy 1-14-98 Big Screen Film -- Agatha Christie series 8 pm Owl Frame Puppets 10:15 am Owl Frame Puppets 2:45pm Young Concert Artists, Yeun Suk, violin 8 pm International Conference of Retinal Gene Therapy International Conference of Retinal Gene Therapy Old Dome Barber Shop Competition 3 pm- 6 pm Iowa City String Orchestra 3 pm Continental Trio 8 pm Technical Rehearsal, HMS Pinafore 4 pm-midnight Big Screen Film Series - Agatha Christie 8 pm Dress Rehearsal, HMS Pinafore 4 pm-midnight Public Dress Rehearsal, HMS Pinafore 7:30 pm HMS Pinafore 7:30 pm Iowa Press Citizen Forum 9:30am-noon HMS Pinafore 7'.30 pm HMS Pinafore 2:30 pm HMS Pinafore 8 pm Greg Brown and Dave Moore in Concert 8 pm Big Screen Film Series - Agatha Christie 8 pm Second City Comedy 8 pm Iowa City Chamber Choir Rehearsal 7 pm Iowa City Chamber Choir, Bach Festival 8 pm Iowa Callers' Square Dance in Lobby 6:30 pm Willow Children's Choir Spring Concert 2 pm Dance Department MFA Recitals 8 pm Audio Recording 5:30-8:30 pm Big Screen Film Series - Australian Film Festival 8 pm Iowa Real Estate Managers AGM 10 am-4 pm Raffi Children's Concert, co-sponsored by the Public Library and local businesss 10 am Master Jazz Clinic with Charlie Haden Jazz Quartet 9 am-noon Charlie Haden J;~-~ Concert 8 pm Smyth-Jonels Wedding 4 pro/reception in both lobbies 5 pm Young Spot Liters 2:30 pm Technical Rehearsal, Playwrights' Competition of Eastern Iowa Big Screen Film Series - Australian Film Festival 8 pm 8 am- 10 pm 8 am-noon 17 Thanks for joining us .... Karen ChappeEl/Joyce Summerwill/Shirley Wyrick, co-chairs CenterSpace Committee, Iowa City Area Chamber of Commerce 1-19-98 18 City of Iowa City MEMORANDUM Date: To: From: Re: February 20, 1998 City Council City Manager Downtown Projects- Financial Proposal By way of resolution (copy attached), the Council expressed their intent that a referendum be held no later than November 3, 1998 conceming the Library expansion and CenterSpace projects. The discussions preceding this decision involved plans to put before the electorate a general obligation bond referendum to finance these two major projects. Since that time, we have had discussions concerning City financial issues, in particular how we can address our overall operating budget needs as well as a number of downtown projects. Those discussions led to a number of policy guidelines that directed the preparation of the current operating and capital budget proposals. Final proposals .to finance the downtown projects have not been concluded. The purpose of this memorandum is to address your policy position concerning the November 1998 referendum and call your attention to the expanded initiatives in downtown and related financial issues. These matters need your further discussion and direction, particularly if you are to encourage community interest in the proposed referendum. VVhat follows is a proposal to address the issues associated with the referendum question as well as identify how we might finance downtown investment. I have included some analysis of the proposal; however, to avoid making this memorandum ovedy long, I will await discussion at work session on Monday, February 23. Attachments mgdmen~projects.doc Downtown Projects The following represents what I believe to be the major downtown projects that are pending your final policy decisions. Downtown Streetscape Phase I $1,750,000 Phase II 1,200,000 Phase III 600,000 $3,550,000 $1,635,000 has been budgeted in G.O. Bonds for FY98 Capital Funding Needed: Operational Costs: $3,550,000 - 1,635,000 $1,915,000 Incremental increases to current budgets. Iowa Avenue Streetscape Phase I (3 options) Phase II (3 options) Capital Funding Needed: Operational Costs: I II $1,200,000 $ 875,000 2,400,000 1,750,000 $3,600,000 $2,625,000 (average $2,675,000) $2,675,000 Incremental increases to current budgets. III $ 600,000 1,200,000 $1,800,000 Iowa Avenue Parking Garage Schedule A alternative - $4,800,000 + land acquisition (?) Capital Funding Needed: $5,200,000 (includes $400,000 in land costs) Operational Costs: · Major maintenance covered by biannual program · Day-to-day: to be determined by selected cashier option $4,160,000 in parking revenue bonds are shown for FY98-99 mgr/rnern/projects.doc Block 102- Near Southside Parking Garage 3 options: $4,100,000 $5,600,000 Capital Funding Needed: Operational Costs: $6,570,000 (average $5,400,000) $5,400,000 · Major maintenance covered by biannual program · Day-to-day: to be determined by selected cashier option · Part of a redevelopment project (?) LibrarylCenterSpacelParking Multi-Use Facility Library $8,310.000 CenterSpace 7,200,000 Parking 2,700,000 Plaza/site 400,000 Foundations 1,100.000 Fees 1.500,000 Escalation (7.25%) 1.340.000 $22,550,000 Capital Funding Needed: Operational Costs (estimates): Library CenterSpace Parking $22,550,000 $150.000 200,000 (estimated revenue/expenditure shortfall) Incremental increases Capital Funding Needed Downtown Streetscape Iowa Avenue Streetscape Iowa Avenue Parking Garage Block 102 - Near Southside Garage Library/CenterSpace/Parking $ 1,915,000 2,675,000 5,200,000 5,400,000 22,500,000 $37,690,000 mgr/mem/projects. doc 2 Source of Financing Vadous financial resources are available to finance downtown projects as well as support the operations of selected projects. I make a number of suggestions with respect to the availability and amount of money for the projects. In other instances, I cannot do so until we have settled in on a definition program of downtown investment. Road Use Tax Fund $5O0,000 Current reserve position, when annualized (three year average) shows a $1,000,000 balance. It has been City policy for many years to maintain a reserve position of $1,000,000. You may choose to reduce the reserve balance to a lower number, say $500,000. You may also choose to transfer from Road Use Tax funding to General Obligation Debt selected Capital projects. This would increase borrowing and the debt service property tax rate/levy and maintains current policy on reserve funds for Road Use Tax. Suggest: One time reduction in reserve balance/policy from $1,000,000 to $500,000. Reassess this position annually; however, new policy would be a $500,000 balance. Water/Sewer Funds $ ? The Downtown and Iowa Avenue Streetscapes have some water/sewer issues associated with the construction/reconstruction. We can choose to finance the water/sewer portion with water/sewer funds. The actual water/sewer lines and a portion of street reconstruction can be assigned as a financial component of a project. It is difficult to determine the amount of funding until the project is designed. Suggest: To the extent practical, provide water/sewer funding as appropriate. Parking Fund $1,000,000 Current reserve is $1,000,000 in the operating fund and $1,400,000 for the improvement/renewal reserves. There are bond requirements with respect to the cash position of our parking reserves, as well as the need to set aside $150,000 annually for our biannual ($300,000) major maintenance work for our parking garages. Suggest: Reduction in reserve position of $1,000,000 to be drawn from the two major accounts. Parking Revenue Bonds $3,500,000 This source of revenue will be highly dependent on which and how many projects you choose to fund; how you would finance each project (parking, G.O., etc.), and the subsequent parking rate increases you might need to consider. It is anticipated that $3.5 million in new parking debt could be absorbed by the parking system without any significant adjustments in parking rates. Parking projects can be funded by G.O. Debt, but would require a referendum. Suggest: $3,500,000 in new debt to finance Iowa Avenue parking garage (land cost and cash contribution to the project to be financed from Parking Fund Reserves). Incorporate parking requirements for library/CenterSpace into the multi-use project referendum. Block 102 will have to wait. A more extensive project income analysis will need to be perl=ormed. mgr/mem/projects.doc 3 General Fund $500,000 The demands on this fund are far too great to consider any major long-term commitment of this resource. A one-time capital grant would be the only reasonable option, which assumes our continued critical monitoring of this fund. Suggest: One time $500,000. University of Iowa s ? Representatives of the University have expressed an interest in financial participation in downtown improvement projects. The level of financial commitment is unknown. The interest of the University appears to be directed toward the Iowa Avenue Streetscape. Council members have expressed interest in secudng assistance from the University for the Iowa Avenue Parking Garage. Upon conclusion of your policy with respect to the projects you wish to see financed and constructed, the University can be asked to share. General Obligation Debt $ ? The Council is familiar with the limitations, etc. concerning General Obligation (G.O.) Debt. If this is to serve as a major source of financing, the questions of referendum requirements, amount of debt we can absorb, debt service tax rate, other future capital financing needs, etc. all come into question. The specific project, by its definition under state law, will determine referendum requirements as necessary. Cultural/Scientific Property Tax Levy (27¢) $440,000 This levy is available by referendum to finance the operating costs of cultural and scientific activities. The 27¢ levy would generate $440,000 annually. We believe 27¢ to be a maximum' and a smaller levy proposal could be considered. Sales Tax (Local Option Tax) $5,000,000 It is estimated that a 1¢ local option tax would generate $5,000,000 annually. A separate discussion of this issue will be found later in this memorandum. Source of Financing Summary Road Use Tax Fund Water/Sewer Funds Parking Fund Parking Revenue Bonds General Fund University of Iowa General Obligation Debt Cultural/Scientific Property Tax Levy Sales Tax $ 500,000 ? 1,000,000 3,500,000 500,000 440,000 5,000,000 mgrknem/p rojects.doc 4 Council Questions 1. What will be the extent of the City's commitment of public funds to downtown projects and what will those projects be? 2. What financial resources will we use to undertake the financing of these projects? 3. What long-term financial resources must we commit to maintain the day-to-day operational costs of the proposed projects? The following represents a proposal for your consideration to finance downtown projects. A Downtown Investment Initiative Downtown Streetscape Iowa Avenue Streetscape Iowa Avenue Parking Garage Library/CenterSpace/Parking $ 3,500,000 2,675,000 5,200,000 22,550,000 $33,925,000 (say $34,000,000) Financing Plan Downtown Streetscape Proceed with current bond sale to provide $1,635,000 in funding Incorporate over next two to three years the additional $1,915,000 in G.O. Debt to fully fund the project Use water/sewer funds as necessary Iowa Avenue Streetscape $;,675,ooo Reduce scale of project to meet financial limits · Use water/sewer to assist in finance of repair/reconstruction, notably Iowa Avenue-Clinton to Dubuque (estimated $200,000) · Use Road Use Tax Fund (estimated $500,000) · Seek support of University to share in project (?) · G.O. Debt to be retired by sales tax (estimated $2,000,000 capital cost - $170,000 annual) mgr/menVprojects.doc 5 Iowa Avenue Parking Garage · $4.2 million in parking revenue bonds with rates adjusted as necessary. · ' $.1 million from parking reserves · Income from parking fees and/or lease space to be applied to cost estimates. $5,2oo, ooo Library/CenterSpace/Parking Multi-Use Facility $22,550,000 · Referendum for a $22,550,000 G.O. Debt to be retired by Sales Tax (estimated $22,500,000 capital cost - $1,957,500 annual) · Referendum for 1¢ local option tax · Parking component to be incorporated in overall project plan; however, a portion of the debt could be financed by parking fees Council Decisions 1. Proceed with debt sale as planned for $1,635,000 in financing for Downtown Streetscape. 2. Plan to issue $1,915,000 in additional G.O. Debt over next two to three years to conclude the Downtown Streetscape project. Review the current capital projects plan as necessary. 3. Review the Iowa Avenue Streetscape project and amend as necessary to meet financial limitations of $2,675,000. 4. Conclude and approve project and financial plans for downtown investment. 5. Initiate referendum procedures for downtown projects (G.O. Debt) and local option sales tax. 6. Initiate community information efforts, etc. as they relate to the proposed referendum. Our community will most certainly have many questions, particularly due to the technical/legal as well as political questions pertaining to a referendum for downtown projects and sales tax referendum, the following sales tax proposal is offered. This proposal is intended to focus attention on the downtown as the major project for a sales tax financing. The other proposed uses are intended to offer property tax relief and draw attention to other community needs and interests as expressed in the past. Sales Tax - Annual Revenue Generated $5,000,000 40% $2,000,000 for debt retirement for G.O. Bonds for downtown investment initiative. $2,000,000 annually will retire the debt on $23,000,000 at 6% over 20 years. The final debt schedule/plan will conform to downtown projects selected and finance options desired. 10% $500,000 to be pledged to pay the day-to-day operating costs of the library and CenterSpace projects. This will cover share of expanded maintenance/operations at library and additional staff. Estimates for CenterSpace indicate shortfall in early years. mgr/mem/p rojects.dec 6 10% $500,000 to be pledged to fund human service agencies in accordance with current City policy. Our current General Fund commitment is $300,000 annually. This proposal would relieve the General Fund of that responsibility and expand your policy options by way of additional funding. 10% $500,000 to be pledged to support our public transportation programs, notably relieve the General Fund of its commitment ($440,000) to subsidize current transit programs. Also eliminate/reduce the parking fund transfer ($90,000), thereby allowing greater financial options with the Parking Fund. 10% $500,000 to be pledged for public safety programs which would include community policing - additional police officers, and a share of the future capital/operational costs for new fire/emergency response facilities/staff. 20% $1,000,000 additional property tax relief. The transfer of funding from the General Fund/property tax for human services, and public transportation could also result in tax relief. 100% On February 23, representatives of the library and CenterSpace have asked for time with the Council to discuss the proposed referendum. Hopefully this memorandum will assist in those discussions. mg r/me,m/projects. doc 7 Prepared by: Kadn Franklin, Director, PCD, 410 E, Washington St., Iowa City, IA 52240 (319) 356-5232 RESOLUTION NO. 97-214 RESOLUTION OF INTENT TO CALL A SPECIAL ELECTION WHEREAS, the City Council of Iowa City has resolved that it is in the City's best interest to pursue construction of a multi-purpose project on Parcel 64-1a, the last urban renewal parcel; and WHEREAS, this project will consist of an expansion of the public library, a cultural center, and a pdvate development component; and WHEREAS, the library and cultural center, as public facilities, will require the City to contract indebtedness and issue general obligation bonds to provide funds to pay the cost of this general corporate purpose; and WHEREAS, Section 384.26 of the Code of Iowa, provides that before the Council of a city may institute proceedings for the issuance of bonds for a general corporate purpose, it shall call a special City election to vote upon the proposition of issuing said bonds in accordance with the provision of said statute. NOW, THEREFORE, BE It RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The City Council will call for a special election to be held no later than the 3rd day of November, 1998, at which election there shall be submitted to the qualified electors of said City the question of whether the City of Iowa City should issue bonds for the purpose of constructing and equipping a multi-purpose cultural center including an expanded public library; a 500-seat auditorium; gallery and exhibit space; and a 100-space parking garage. Passed and approved this 17th dayof June ,1997. ATTEST:ci~ ~' ppdadmin~4-1ams.doc City Attomey's Office Resolution No. Page 2 97-214 It was moved by Norton and seconded by adopted, and upon roll call there were: Kubby AYES: NAYS: ABSENT: the Resolution be Baker Kubby Lehman Norton Novick Thornberry Vanderhoef City of Iowa City MEMORANDUM Date: February 18, 1998 To: City Council From: City Manager Re: Master Plan - Iowa City Landfill The staff has continued its work with the H.R. Green Company in determining how best to provide for long-term life as well as accommodate future uses of the Iowa City Landfill property. We are undertaking a variety of activities, and I thought I would summarize as follows: We intend to seek the maximum with respect to permitted volume in the Landfill. This will keep options open. Our intention, to be recognized in a final plan, is to provide for a varied topography so as to minimize the appearance of the area looking like a closed landfill. We believe this will help create, visually, a future recreation use such as parkland. We will ask our consultant to investigate this varied topography concept. The need to consider a household hazardous waste facility was discussed and the staff is considering whether the Landfill would be the best site for this facility. From a cost standpoint it could be built and staffed at a lower cost than at the proposed Public Works site or some other location. It also would meet, in our judgment, with less neighborhood resistance. We will be pursuing the concept of allowing non-profit groups to pick up trash in and around the perimeter of the Landfill in low hazard potential areas. We believe that this will be an opportunity to reduce some of our costs as well as provide a fund raising opportunity for non-profit groups. Hopefully, we can build community interest and, at the very least, encourage a better understanding of landfills by increasing their visibility to citizens. We will keep you advised. cc: Chuck Schmadeke Rick Fosse Im~mem~sa2-172.doc February 17, 1998 Joe Bolkcom Johnson County Board of Supervisors 913 S. Dubuque St. Iowa City, IA 52240 Dear Joe: CITY OF I0 WA CITY Thank you for your February 10 letter expressing your support for and continued interest in the provision of paratransit services for Iowa City and all of Johnson County. Let me respond to each of the points you have identified in your letter. 2a. 2b. We appreciate your reaffirmation of a commitment to maintain the efficiencies of the unified county-wide paratransit system. It remains our goal, if we choose to proceed with a City initiated paratransit system, that the unified concept be continued to the fullest extent possible. In that you requested an estimate from the City to provide paratransit services to rural county residents, a letter was recently delivered to Mr. Chadek making a request of information. As soon as he responds we can let you know if there are other information needs. In that you wish to have a better understanding of the paratransit system and in particular your invitation to have City Council Members be more directly involved, I will rely on each Council Member to decide as they see fit their level of involvement. As I am sure you are aware Transit Manager Ron Logsden was the operations manager for a county regional transit system in another community, as well as serving as a paratransit ddver and dispatcher. Chds O'Brien, our newest supervisor in Transit, was also a paratransit driver and dispatcher, and until his City employment was responsible for the dispatching and scheduling function at CAMBUS. Both Ron and Chris have extensive experience and I am sure they can decide what is best for them with respect to participating in the activities you have identified. I would agree that sufficient time needs to be set aside if there is to be a significant modification to the system and/or a City initiated system. We will continue to keep you advised and I suspect that the actual date of any change could be at some future time as we continue to work through these issuesl 410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240-1~t26 · (319) 356-$000 · FAX {319) 356-5009 Joe Bolkcom February 17, 1998 Page 2 Your suggestion of a paratransit transition committee is a good one and I would hope to see us proceed accordingly. As you know it has been suggested that we have a more permanent committee for advising the Director of Parking & Transit. We are currently seeking names of individuals and the City Council will be naming such a committee. I would suspect that they can provide us day-to-day advice on the operations of a paratransit system, but there will clearly need to be opportunities for our respective management employees as well as union representatives to meet and discuss the issues associated with transition. Again, I appreciate your intention to cooperate and we will continue to keep you advised. Sincerely, Ernest W. Lehman Mayor cc: City Council Board of Supervisors Ron Logsden Chds O'Bden City Manager Dept. of Parking & Transit Mayor of University Heights Mayor of Coralville Mayor of North Liberty Bill Gorman John Watson Keith Ruff Im~Jtr~sa2-17.doc Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS February 10, 1998 Mayor Lehman and Iowa City Council Civic Center 410 E. Washington Iowa City, IA 52240 Dear Mayor Lehman and City Council: On behalf of the Board of Supervisors I would like to present the following points for the Council's consideration and make the following requests. These items came out of our discussions this morning regarding the future of Johnson County SEATS and the City's interests in managing this system. The County wishes to reaffu'm its commitment to maintain the efficiencies of a unified county-wide para-transit system. As a result, we would like to request an estimate from the City to provide para-transit services for rural county residents. We would be more than happy to provide whatever information staff would need to make this estimate. Please advise us as to your needs here. e There has been much discussion about how a proposed Iowa City para-transit system would operate. In an effort to help the City Council and staff better understand how we currently operate a unified para-transit system and provide an opportunity for the city to experiment with its proposal for fewer para-transit vehicles at mid-day and greater reliance on taxi cabs or another private provider, we would offer the following opportunities. a. Invite first hand City Council members and City staff to get to better know the SEATS system. This would include having people ride the vehicles, oversee ride dispatching, staff scheduling, reporting and maintenance functions. b. Provide a sufficient period for Iowa City to implement its proposed system modifications with the SEATS fleet. This would provide valuable understanding of your proposal and answer some of the questions that have arisen. Both of these opportunities could be arranged in the coming weeks. We would anticipate undertaking this experiment in March. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 3544213 February 10, 1998 Pa~e Two Finally, there are many details to be worked out pending the City's ultimate decision to operate a unified para-transit system. We would like to suggest that a Para-Transit Transition Committee be organized to manage a smooth transition to a new para=transit program. We would suggest that all stakeholders be a part of such a committee. This would include Iowa City, Coralville, University Heights, Johnson County, Systems Unlimited, Goodwill, Evert Conner Rights and Resources Center for Independent Living and area consumers. If there are parties left out here, please feel free to add them to the list. In the event that the City decides to operate its own system it is our intention to fully cooperate with the City Council to make any transition in the SEATS par'a-transit system go as smoothly as possible. If the City Council should decide not to proceed, we stand ready to negotiate an agreement to continue to provide high quality services at a competitive price. The Board of Supervisors would be interested in a written response to the above mentioned requests and ideas by Friday, February 20, or sooner. We would anticipate the need to bring together a Transition Committee as soon as possible. Thank you for your attention to this request. Sincerely ~vours~ Copy: Mayor and City Council Coralville, Mayor and City Council University Heights, Mayor and City Council North Liberty, Systems Unlimited, Bill Gorman, Goodwill, John Watson, Evert Conner Rights and Resources Center for Independent Living, Inc., Keith Ruff. City of Iowa City MEMORANDUM Date: February 17, 1998 To: Chair, Airport Commission ~~ From: Mayor Re: Staib Development Proposals - Iowa City Municipal Airport I believe all members of the Council have read of the interest by Bob Staib in the possible expansion of jet service at the Iowa City airport. At this time we do have few details, and we understand the Airport Commission will be working with Mr. Staib on his proposal. As soon as practical on behalf of the City Council I would appreciate receiving some type of briefing and/or summary of Mr. Staib's proposal and how the Airport Commission would plan to proceed. If we can offer assistance in your discussions with Mr. Staib please let us know. cc: ,~.City-Council * City Manager Airport Manager ~2-1sa,doc IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 Memorandum To: City Councilors n ,~Neil~3. Date: February 18, 1998 Re: Iowa Jet Services We would like to give you a brief update on the proposal by Iowa Jet Services (IJS) to base a charter jet service at the Iowa City Municipal Airport. During the public discussion time at the February Airport Commission meeting Robert Staib presented a proposal to the Commission to base a charter service at the Ai~ort. This was the first time the Commission had received any information on his proposal. The immediate goal of IJS is to have three or four jets in operation by the summer of 1998. Two would be based at Iowa City and the others at Cedar Rapids and Belle Plaine. A 120' by 120' corporate and maintenance hangar would be constructed at the Iowa City Airport. By whom and where the hangar would be constructed are two of the many questions that need to be answered in evaluating the proposal. It was suggested that Mr. Staib contact the Airport Manager and discuss the capital improvements for the Airport as outlined m the 1996 Master Plan. I will contact Mr. Staib and renew my offer to explain the Master Plan capital improvement projects and schedule. Because the Airport Commission is committed to the Master Plan, the Plan would not and will not need to be changed to accommodate IlS. A Commission subcommittee of Rick Mascari and Mark Anderson met with IlS on February 11 to discuss the jet service proposal. The result of the meeting was that Mr. Staib would provide a more detailed proposal of what he would like from the Commission in order to locate his business at the Airport. When that information is received, the Commission will meet to decide what the benefits are to the Airport and the community and what it would take to implement the project. This proposal is being seriously considered and the Commission is committed to investing the time needed to analyze the proposal. If it is determined that this is in the best interest of the Airport and community, every effort will be made to meet IJS's schedule. We will keep the Council informed as more information is available. Cc~ Iowa City Airport Commission Steve Atkins, City Manager Dennis Mitchell, Assistant City Attorney City of Iowa City MEMORANDUM DATE: TO: FROM: RE: February 19, 1998 Mayor and City Council Marian K. Karr, City Clerk Meeting Schedule Issues I received a phone call from Carol Peters, Adm. Asst. for Johnson County requesting the date of the joint meeting (with Johnson County, Iowa City, Iowa City School District, and Coralville) be moved from May 6th to May 13th. Please note that change on your calendars. Also bring your calendars with you on Monday. The subject of moving the goal setting session from February 25 to February 26 will be discussed. City of Iowa City MEMORANDUM Date: To: From: Re: February 20, 1998 Mayor and City Council Marian K. Karr, City Clerk Council Work Session, February 9, 1998 - 4:00 PM - Public Library, Room A [Not a meeting called by City but Council quorum present. Attached minutes provided by Keith Ruff, facilitator.] City Council Members present: Champion, Kubby, Lehman, Norton, O'Donnell, Thomberry, Vanderhoef. Staff present: Karr Tape Recorded 98-21, Both Sides. Attachment: Keith Ruff minutes submitted to Council February 10. PARATRANSIT CONSUMER MEETING 2/9/98 GROUP REPORTS (OUTCOME) Approximately 75 individuals met at the Iowa City Public Library from 4 to 6 PM on Monday, February 9, 1998 to discuss consumer involvement and their transportation needs. After a brief overview from Keith Ruff, Casey Hayse, and Chris O'Hanlon, breakout groups were formed to discuss concerns and report back to larger group. Group Concerns: ~ ~ ~ ~ ~ ~ ~ Group 1. ' ~ 1. Transfer from IC to Coralville; ~,~,,i]F~11.~~'""~:ect8 2. Assistance from drivers: walking, groceries etc; 3. Office assistance planning time; 0trtc/C~ 4. Door to door service, contract services, turnover, training and compensation. 5. Ability of people who use wheelchairs to use taxi service. 6. Riders have jobs, fewer vans on the road (increased time for riders on van) 7. Dispatching on Sat and Sun (especially for cancellation) Group 2: 1. Taxi service: use of, smoking environment, pick up of non-paratransit users (delays in arrival) 2. Cross ridership within county 3. Quality of Service, respect for personnel Group 3: 1. Eligibility to use service 2. Scheduling (too much time is spent on the vans) 3. Rides to and from outlaying areas. Group 4: 1. Members of city council use SEATS for a day, visit office to see what kind of calls come in. 2. City and County should be able to work together. 3. Flexibility in scheduling to get to appointments on time, door to door not enough, assistance is needed beyond. 4. Don't wait until later establish subcommittee with consumers NOW'. 5. 'Budget looks too small. 6. Preserve relationship between rider and driver 7. Give present SEATS drivers priority in hiring process. Group 5: 1. Meet ADA standards. 2. Training for drivers 3. Scheduling flexibility, courtesy, accountability and respect. 4. Consumer input needed now not later. 5. A mechanism to improve service be developed. 6. travel 'time not more than 15 in before and after. 7. New name for buses. City of Iowa City MEMORANDUM Date: To: From: Re: February 18, 1998 City Council Maudce I. Head, Community Development Coordinator Summary of City Council decision-making at February 12, 1998 special work session; Community Housing Forum recommendations At your February 12, 1998 work session, a decision was made to move forward with four of the seven Funding Mechanisms recommended in the Community Housing Forum Report. A decision was also made by Council to continue the refinement and implementation of all of the Development and Regulatory Measures strategies proposed in the report. 'Staff plans to follow the timeline in Appendix B of the report in meeting significant milestones in implementing these housing strategies. Specifically, the Funding Mechanisms that will move forward are 1) Housing Rehabilitation Program Expansion, 2) First Home Program (down payment assistance), 3) Financial Institutions -Combination Mortgage and Rehab Program and 4) Community Housing Linked Deposit Program (certificates of deposits for housing). Three funding strategies will not move forward at this time. The Affordable Housing Funding Pool, that uses HOME funds and General Funds to finance affordable housing projects, will come back to Council for consideration in July after staff has developed a criteria for the program. Council also requested that the Low Interest General Obligation Bond strategy, that provides low interest permanent financing for affordable housing, come back for consideration in August after staff has hammered out the details of the program. The Housing Fund Program, that uses the interest from rent deposits for affordable housing, will be deferred until such time as State law changes and allows other entities to use this funding source. Development and Regulatory Measures strategies that will move forward are 1) Small Lot Zoning, 2) Reduction of Lot Widths, 3) Reducing Infrastructure Cost, 4) Fast Track for Affordable Housing, 5) Study to Analyze the Development Code, 6) Density Bonuses for Affordable Developments and 7) Neotraditional Development. At six-month intervals staff will provide you with progress reports on the status of each strategy. If you should have any questions, please let me know at 356-5244. cc: Housing Forum participants Im~mem~rnh2-19.doc IOWA CITY COMMUNITY SCHOOL DISTRICT February16,1998 /'" ' FEB 1 7 1998 City Manager 410 E. Washington Street Iowa City, IA 52240 Dear Steve: 509 S. Dubuque Street Imva Cit3~, Iowa 52240 (3]9) 33948OO We did it! Or more correctly, you and your staff-did a wonderful job organizing and implementing the first Local Government Day for City High and West High students. The students' positive comments at noon were excellent indicators of the day' s success. Thank you for everything - the superb organization, warm welcome, interesting tours, food, trivia game, parking passes, and enjoyable planning sessions. Please convey to all the members of your staff how grateful I am for their efforts in extending our students' learning beyond the classroom into the real world of local government. Please extend my appreciation, too, to the members of the City Council (Karen, Dean, Mike, and Ernie) who took time to interact with the students. Their participation not only provided additional insights, but it conveyed the message that what the students were doing was important. I will send you written comments from the students once they are back from Gary Neuzil and Jane Green. In the meantime, mark your calendar for the Second Annual Local Government Day on the Thursday before President's Day in 1999. I enjoyed working with you and your staff on this project, Steve. Feel free to call and suggest other ways for the schools and city government to work together. We are certainly glad we accepted your first invitation! Sincerely, Helen A. Finken Social Studies Coordinator Horace Mann School Iowa City, IA January 29, 1998 Dear Mr. Logsdon and Iowa City Transit, Thank you for creating and letting our students participate in your Art on the Bus program. What a great idea! The two kindergarten classes, all of whom had work displayed on the North Dodge bus, were very excited to have this opportunity. The hightlight was getting to see their art on the bus when it made a special stop at Horace Mann school. Many parents toured the bus as well and expressed their appreciation for your program. Thank you again and we hope this program continues next year so that more of our student artists can participate. Sincerely, Candace Carmichael Art teacher 82/13/98 15:39:29 319-354-4213 -> 3193565889 IOWfl CI?¥ CLERE Page 881 Johnson Count)' BOARD OF SUPERVISORS Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl ~'i~ ~ Stephen P. Lacina Sally Statsman February 17, 1998 INFORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Review of the formal minutes of February 9m and February 3. Business from Allan Monsanto re: Senior Center update. discussion 4. Business from the Board of Supervisors a) Discussion re: Public Library contracts. (Joe) b) Discussion re: lease contract for Veteran Affairs office space from U.S. General Services Administration at the annual rental rate of $3,725.00 per year. (Joe) c) Discussion re: meetings scheduled for the week of March 15, 1998. d) Reports e) Other 5. Discussion from the public 6. 1:30 p.m. - Work Session re: space needs. discussion 7. Recess 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA.CITY, IOWA 52244-1350 TEL: (3t9) 356-6000 FAX: (319) 356-6086 BZ/I?/gB 13:B1:23 31g--35~-4213 -> 3193565BB9 IOWfi CITY C6BBH P~9c BB1 Johnson BOARD OF SUPERVISORS Joe Bolkcom, Chairperson .Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman February 18, 1998 Corps of Engineers Administration Building Located East of the Dam on the North Side of the Road INFORMAL MEETING Agenda 1. Call to order 7:00 p.m. Discussion re: proposed construction consisting of grading and paving West Overlook Road from Dubuque Street east approximately 0.5 miles. 3. Small group discussion of project. 4. Other 5. Adjourn h:~oendas\1997~2-18.doe 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 82./IB/9B 88:59:35 319-35q-qZ13 -> 3193565889 IOtlfi CITV CLERH P~ge BB1 Johnson Counl~' Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS February 19, 1998 FORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Action re: claims 3. Action re: 4. Action re: payroll authorizations 5. Business from the County Engineer a) Discussion/action re: resolution Township School on Angle Road SW. b) Other 6. Business from the County Auditor a) b) c) formal minutes of February 9th and February 12t~ for speed limit at Action re: permits Action re: reports 1. Clerk's January monthly report. 2. County Recorder's monthly reports of fees collected. 3. County Auditor's 2nd quarterly report of fees collected. Other Washington 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 B2/1B/98 BB:59:5B 319-354-4213 -> 3193565889 IO~ 0]~¥ ~LBBH Page BBZ Agenda 2-19-98 Page 2 Business from the Planning and Zoning Administrator a) Final consideration of application Z9757 of Joyce Anderson. b) Other 8. Business from the County Attorney a) Report re: other items 9. Business from the Board of Supervisors a) b) c) d) Discussion/action re: broadcasting Board of Supervisor~ forfi~l meetings live. Action re: lease contract for Veteran Affairs office space from U.S. General Services Administration at the annual rental rate of $3,725.00 per year. Motion to hold both informal.and formal meetings for the week of March 15th on March 17th. 10. Adjoum to informal meeting a) Discussion re: S.E.A.T.S. b) Inquiries and reports from the public c) Reports and inquiries' from the members of the Board of Supervisors d) Report from the County Attomey e) Other 11. Adjournment 13:26:56 319--35q-q213 -> 31935658119 IOl~O CI?~/ CId]/I{ ?ag~ [!l~l Johnson County BOARD OF SUPERVISORS Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacma Sally Stutsman February 20, 1998 INFORMAL MEETING Agenda 1. Call to order 1:30 p.m. Work Session re: review of toterviews for the Deputy Administrative Assistant position (possible executive session to evaluate the professional competency of individuals whose appointment, hiring, performance, or discharge is being considered...)/discussion. 3. Adjourn h:\1998\02-20 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 · ~'a.I.U'aO mP~LI pu~ £a~aett-I u°!$o4.u'ae'aad ~66[ '13/Ca'°naq'a...i '/"%PaCt-I-O9 ~ o.I. not; -a.I.!^m. 04. u~I!I PInor~ IOWA CITY POLICE DEPARTMENT 41o EAST WASHII~GTON STREET, IOWA CITY, IOWA 52240 C319) 356-5275 · FAX # (319) 356-5449 Media Release 9:00am The Iowa City Police Department and Department of Public Safety, Campus Police conducted a joint enforcement effort targeted at people possessing alcohol under the legal age. Twelve officers from both departments checked 38 bars during the hours of 11:00pm and 2:00am. Thirty people were charged. Twenty-eight were cited and released on charges of Possession of Alcohol Under Legal Age and Driver's LicenseliD violations. Two were taken to jail, one for Public Intoxication and 2nd Offense Possession of Alcohol Under Legal Age. The other was charged with Operating While Intoxicated. While walking between bar checks, officers observed the person driving while intoxicated in a city ramp. The twelve officers were working under funds provided through grants from the Governor's Traffic Safety Bureau. Sgt. Jim Steffen TO: Chief FROM: Sgt. Brotherton RE: PAULA Enforcement 2-19-98 CITES Union 9 Martmnls 2 Fieldhouse 5 Sports Colunto 1 Joe's 1 Atrliner 4 Jakes 2 Que 1 Dares Foxhead 1 Fitzpatricks 2 Vine 1 OWI 1 in parking ramp TOTAL 30 28 were cite and release, 2 to ~- 1 intox & 2nd offense PAULA, I OWI TOTAL of 38 Bars checked 02/Z3/98 18:55:51 319-354-4Z13 -~ 31935~58B9 I0~ CITY CLE~H Page 881 Johnson Count- [ Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS CORRECTION February 24, 1998 INFORMAL MEETING Agenda Call to order 9:00 a.m. 2. Review of the formal minutes of January 28th and February 19th Business from the Planning and Zoning Administrator a) Discussion re: appointments to Swisher Fringe Area Agreement Study Committee. b) Other Business from Dr. Craig Mosher, Director of Mental Health/Developmental Disabilities Services for Johnson County re: Successful Living contract for Supported Community Living services. discussion 5. Business from the Board of Supervisors a) Discussion re: b) Discussion re: live. (Joe) c) Discussion re: d) Discussion re: Group Planners proposal. e) Reports t) Other employee computer purchase program. broadcasting Board of Supervisors' formal meetings S.E.A.T.S. (Joe) Comprehensive Land Use Plan update for Countryman (Joe) 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 BZ/23/9B 1B:56:2B 319-35,t-,t213 -> 31935GSBB9 IOgO C]?V CI,BRR Page BB2 Agenda 2-24-98 Page 2 6. Business from the County Engineer a) Discussion re: West Overlook Road/recreational trail. b) Discussion re: weight embargoes on oil road system. c) Work Session re: Five-Year Construction Program for Roads. discussion d) Other Discussion re: budget es"tlmate'for' FY "99. 8. Discussion from the public 9. Recess Secondary ICPL STATISTICS Over 70% of the people in our service area have library cards. There are 56,000 regular borrowers. 1.2 million items circulated last year. Almost 100,000 information and reference questions were answered. Programs were attended by 21,000 people, mainly children. in four hours on a typical Sunday afternoon, 1,000 people will come through the doors. We are here tonight to ask you for 3 things: that the Council support the multi-use project on 64-1A including an expanded Library and CenterSpace facilities, that you reach a decision about how such a project would be financed, and that you proceed no later than May 1 to confirm a date for a referendum on this project to be put before the voters in November, 1998 so that we can conduct an appropriate campaign about the project. I~i1.~ rary Expansion & Cultural/Community Center Programmatic Model . · Library Components · Cultural/Community Center Components Financial Model · Capital · Operating Governance Model Operations Model Community Support Model Library Expansion and Cultural-Community Center I'?~aj or Elements · Library Expansion & Remodeling · Underground Parking · Foundation for Private Development · Plaza & Site Work · Cultural-Community Center ~l~'rj'~ Cultural-Community Center Components 1. Lobby & Reception Hall 2. Ticket and Information Center 3. Arts Center and Galleries 4. Exhibition Space & Community Meeting Rooms 5. Communication Center 6. Auditorium & Performance Center 7. Administration 3900 sq. ft. 400 sq. ft. 4000 sq. ft. 4000 sq. ft. 3700 sq. ft. 13,500 sq. ft. 2600 sq. ft. Camiros Conclusion All of the center directors Camiros, Ltd. Contacted were unanimous in stating that their facilities have become a valuable resource in their communities. While a strong effort at the outset to raise support and funding will be needed, they agree that fundraising gets easier as time passes. As the budget projections suggest, deficits can be decreased in later years as programming and funding mechanisms are developed. These facilities evolve with their communities, fostering a stronger interest and involvement in the arts and becoming significant community assets. Why This Project? 1St 64-1A is a Terrific Opportunity 2nd Builds on Success 3rd A Perfect Match for Our Citizens' Interests 4th Fits Local & National Blueprint for Revitalization 5th Advances Economic Development through Quality of Life 6th Contributes to the Region as an Activities and Interest Center 7th Viable Financial & Programmatic Models 8th Community Infrastructure Beyond Streets, Sewage Plants and Parking Spaces 9th The Right Project at a Critical Time to Preserve this Community's Center