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HomeMy WebLinkAbout1998-02-26 TranscriptionFebruary 26, 1998 City Council Goal Setting Session page 1 February 26, 1998 City Council Goal Setting Session 9:00 AM Council: Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef. Staff: Atkins, Helling, Karr, Franklin. Additional staff for Downtown Discussion: Craig, Yucuis, Schoon, Miklo, Davidson. Goal Setting Facilitator: Karin Franklin. Downtown Project Facilitator: Steve Atkins Tapes: 98-33, all; 98, 35, all; 98-36, all; 98-37, all. Franklin/Let me remind you, you have this which sets the goals for the community. Okay. What we are talking about today is the goals for the city council and I would suggest that the discussion revolve around what you would like to accomplish over the next two to four years because that is the period of time in which we know that you will be here. Two years for this group for sure and then possibly four depending upon what happens in the next election. So, is it agreeable that we work kind of within that time frame in terms of setting out goals for this group? Okay. What I would like to do first is just talk about areas of general concerns that you have... not particular projects .... But what are those kind of conceptual areas where you have concerns? .... Let's just go around the table .... Kubby/Could we have a couple of minutes just to reflect on that time frame? Franklin/Yes. Lehman/ .... I think that one of our goals .... is regarding SEATS and that in the interest of this being a productive meeting, we will not discuss that at all. Franklin/The resolution of the SEATS controversy. Lehman/Because we would be on that forever. Franklin/Okay. An important point I should make here. Today is not about reaching solutions to problems but just identifying the issues and then things that you wish to accomplish. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 2 [Creates Flip Chart list of issues] Thornberry/One of my general concerns goes back to the statement .... user friendly government .... more general goal within that is the Department of Building and Inspections... things are progressing but not nearly as quickly as I would like to see. Franklin/General statement of image of government as user friendly .... general areas and then I will ask you to give me specific things within those areas that you want to accomplish within this time frame ..... Lehman/ .... relative to land use .... efficient in use of land... long term land use .... affect growth. Franklin/ ....long term land use is a general goal. Norton/ Vanderhoef/I have a concern about our financial and total bonding level and growth in the general fund. Franklin/Financial health of the city. Kubby/Housing issues. Franklin/Adequate housing... or real broad. Kubby/Supply and cost. Franklin/Okay. Lehman/Role of government in housing .... Norton/Downtown revitalization .... take four years .... Champion/A major concern of eitizeng in town ....cleanliness of community .... Norton/Physical appearance .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 3 Champion/...Exterior .... Franklin/Make it generalized to appearance .... can address a number of things. Okay. O'Donnell/Changing the perception of doing business in Iowa City .... an automatic negative tone... making Iowa City more user friendly for everybody. Franklin/Can we put that under image of government as user friendly? Okay. O'Donnell/I had four issues ....better cooperation and communication with surrounding government bodies. Franklin/Okay. Lehman/ .... development issues that we need to address... industrial park, the airport .... economic development .... very high priority. Franklin/ Champion/Long term land use .... Norton/ Vanderhoef/ ....transportation ....arterial street .... Franklin/Generally, the transportation systems. Kubby/Issues of local democracy, participation by people... Franklin/Citizen participation .... Kubby/Maybe it is more than citizen participation .... Franklin/ ....We can see where that goes. Norton/Public safety ....variety... things of that relationship .... Champion/...council cooperation within different .... Franklin/Within the group .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 4 Lehman/Are we going to try to do this in two different concepts? One being major sort of things .... the other being more of an internal process? Franklin/Just group that into one area .....ideas of how to address that... list those later .... Council group dynamics .... Champion/Another thing .... Is what our role is going to be in the community .... too complex... I will come back to it .... Vanderhoef/...Role of the city in housing ..... Lehman/Part of the larger housing issue. Franklin/Okay. Kubby/I would talk a little bit about how and when we get information as a council. Champion/Accomplish that all in one thing ..... Kubby/What I am talking about is our communication with staff.... timing of when we get information. Franklin/So maybe council-staff relationships... Norton/Mechanics of our operation. Champion/ Thornberry/ Franklin/This is Karen's item .... Kubby/I want it to be a separate item as council-staff relationships or dynamics. Norton/ ....Park and Recreation open space ....a lot of those areas... lot of development .... Franklin/Recreational opportunities? This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session Norton/Could be under land use .... Don't want to forget... I want to see something happen, for example, at Sturgis Ferry which is a disaster. Franklin/If Parks and Recreational opportunity is your concern, I think we need to write that down. Vanderhoef/I agree ..... Champion/ Kubby/Were you talking about our roles as individuals or our roles as an entity? Champion/Both. I will do it another time .... O'Donnell/This goes along with appearance of our community .... see entrances of Iowa City, something has to be done .... 218... just atrocious .... Franklin/Make a note of that under a project ....a thing under appearance of community. Thornberry/ .... appearance of municipal buildings .... One of the entrances to Iowa City... is the Airport .... It is not a pleasant place to come into. It is a major entrance into Iowa City .... Airport is a municipal building .... Franklin/Is that a specific under appearance of community? Okay. Lehman/A much larger issue .... Airport .... Franklin/But Dean was talking about all our municipal buildings .... Airport being one of them .... Thornberry/My primary focus was the Airport .... Franklin/Okay, Dean .... Thornberry/Let's do Airport specifically... Master Plan... land use... municipal building .... Norton/ page 5 Lehman/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 6 Vanderhoef/I don't want us to drop the ball on moving forward with the cemetery. (All talking). Franklin/Are there any other city services that are of concern? ....general issue about city services. Norton/Landfill has got to be in there. Franklin/How about resolving various city service issues? Norton/ ....we are facing some pretty early decisions. Franklin/Does anybody else have anything else in terms of this general issue? Okay. Norton/Some how finish dealing with r.o.w. issue with franchises .... energy, telecommunications... clear up our position .... Kubby/Utility issues .... Franklin/So what was that? Did you want me to have another category, Dee? Norton/I would put on... franchise issues .... Kubby/ ....Utility franchise fees... something for us to think about. Kubby/ ....inter-jurisdictional cooperation .......keeping up... with what other elected bodies are doing .... Franklin/Why don't you make a note of that for a project under that one. VanderhoefJ The legislative part .... FLIP CHART: 1. Continue image of government as user friendly 2. Long term land use 3. Financial health of city 4. Supply and cost of housing 5. Downtown Revitalization This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 7 6. Appearance of community 7. Inter-jurisdictional cooperation 8. Economic development 9. Transportation systems 10. Citizen participation 11. Public safety 12. Council group dynamics 13. Council-staff relationships 14. Parks & Recreational Opportunities 15. Airport 16. Resolving various city service issues 17. Franchise issues. Franklin/All right, okay. The next thing you are going to do- I am going to give you some cards, take five of these... write down .... individually write down the top five projects that you want to accomplish in this 2 - 4 year time period. Focus on the five most important projects to be accomplished in the next 2 -4 years in your opinion ..... Norton/Do you want to define that just a little bit more? Franklin/The very specific things that you would like to see accomplished in the next 2 - 4 years ..... Just focus on the five most important things to you to accomplish within the next 2 ~ 4 years. One on each card .... Thornberry/To completion? Franklin/A good share. Lehman/ ....council group dynamics .... I think that should be a separate .... Kubby/We are writing down real specific things. Lehman/Specific projects. Norton/These are more tangible. Franklin/Not necessarily. If that is one of your highest priorities is that the council group dynamics has to be addressed, put that down .... It is the five most important things to each of you... You don't have to rank them ....in these categories or not ....Okay, This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 8 when you are done with the five projects, at the bottom of each card, note what category you think it would go in if it goes in a category. Okay, what I am doing now is sorting them by the categories that you have put them in and I will just put them up on the overhead by item to see where you guys agree or disagree. (Uses overhead). Lehman/Is this in any kind of order? Franklin/No .....(refers to overhead). OVERHEAD: 1. Image of Government "Customer" Service Zoning/Bldg. Rules & Regs. Explain NO - staff training; publications; encourage re-evaluation of rules if no doesn't seem rea Encourage dev. community to work with neighborhood Franklin/Okay, we have a customer service as a term under the image of government. Specifically, two people suggested that there be some work done in H.I.S... building and zoning regulations, that we look at those .... based on state specifications .... that is not having the local changes in the UBC. That is an item we have in the Comp. Plan already as a strategy. So that would become a high priority for the 2 - 4 years. In this category .... there were three people as an issue. This explain no... The suggestion was if not, why not, ask me. That is when we present something to the public, explain what no means. Don't just say no. The explain no... might be a staff training ....how staff responds to the public's questions. Norton/I thought they did write memos as to why .... Franklin/Maybe this is a greater emphasis... public relations .... Kubby/ Thomberry/ ....if you did this .... O'Donnell/Saying what you have to do so you can get it issued .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session Kubby/ Franklin/In terms of the customer service comment... specific things that can be done under the zoning and building rules and regs that we have already identified in the Comp. Plan ..... relationship to safety... essentially re-evaluate those .... look at them. The explaining no can be staff training, public relations ....becomes a model for city government .... Norton/ Thornberry/Take some time especially when you are turning something down... get examples of a positive .... Franklin/We are getting into specific suggestions about how to provide this customer service .... Lehman/ .... I would staff be encouraged why they exist .... who knows are regulations work better .... which regulations might need some fine tuning .... Franklin/Is there general agreement on that7 Norton/Yes. Kubby/As long as it doesn't mean every time .... Lehman/I feel staff is professional enough .... Norton/They do that already... they come back with suggestions about what to do .... Lehman/I don't think we encourage them to. Norton/We should. Champion/...customer service .... explain .... Norton/In general, we ought to avoid the word customer .... Lehman/Yes they are. They are customers for every service we provide. Norton/It is a bad feeling to look at our constituents as customers .... page 9 This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 10 Franklin/I think you have the same goals .... Norton/ ....this is their city, their rules .... Lehman/I think we should feel that we need to treat these folks- Norton/ ....they are not customers, they are owners of this operation. (All talking). Franklin/Are there any other suggestions under this heading... specific things that you would like to accomplish within the next 2 -4 years? .... This whole notion .... regulations generally. The concept here is the attitude and the image that we project when people come to city government. Norton/ ....I think we do a pretty good job. Franklin/(Refers to overhead). OVERHEAD: 2. Land Use Complete Northeast Plan Plan for Southeast and South Steps to visible edge Review Subdivisions regs- Efficient services Housing; Commercial Address regional stormwater management Include dev. community and others in process Franklin/We had five suggestions for that, two from the same person. Completing the Northeast Plan. The First Avenue suggestion could either be under Land Use .... or under the Transportation System .... or Northeast Plan... It is under Land Use .... Norton/Part of Northeast Plan. Franklin/ ....project to be accomplished... is the construction of First Avenue. Kubby/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 11 Franklin/We have two people for completing the Land Use Plan for development in the Northeast, Southeast and South ..... with good public input .... Okay, creating positive steps towards establishing a visible edge. That is in the Comp Plan. Norton/I want to see us making some progress .... defining this. Franklin/Reviewing the Subdivision Regulations .... Including housing and commercial .... city services and costs. I don't understand that .... Under land use .... Lehman/The denser the development, the less expensive .... Franklin/So the project would then be what? Lehman/Look at our land use policies .... in particular, the Peninsula Project .... CHANGE TAPE TO REEL 98-33 SIDE 2 Lehman/We are going to eliminate large single lots .... We could make it more attractive for other kinds of subdivisions .... Norton/The is a very big issue... in-fill. Kubby/Kind of has to do with subdivision regulations to allow those kinds .... Lehman/ Franklin/What I am getting out of this is that the priorities then, for the next 2 -4 years, is completion of the NE Plan, SE, the South we have done, the construction of First Avenue, creating a visible edge around the community .... steps towards that... Reviewing the Subdivision regulations in the context of the Comp. Plan .... Norton/ ....I can see ways of finessing First Avenue. Franklin/ Norton/ .... may decide Scott Blvd. extends west a little sooner... follow the terrain more appropriately, join up with Captain Irish .... Thomberry/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 12 Norton/I put complete NE Plan .... Thornberry/ Norton/ Franklin/At this point, what you want to do is get some closure on whether these are going to be priorities for the group. If there is disagreement .... whether construction of First Avenue should be one of the council's goals ..... Lehman/Completion of NE Plan is going to determine ..... Norton/ Franklin/I seeing a number of nods on that would indicate a majority that would agree that the NE Plan will include this question and it will be resolved through the question. Okay. One thing that I will do when we are done today is put this together in terms of the conclusions that you have reached. Norton/ ....regional stormwater management effort ..... Franklin/We really haven't had direction from the council that that is a direction that you want to go everywhere in the community ..... In the NE area .... we do have a regional detention basin in the North Branch Detention Dam .... Norton/ .... Encouraging keeping the water on the site .... not letting it go somewhere else .... Thornberry/Residential or commercial? ..... commercial... they is no way that I could, with limited amount of space .... Norton/ Lehman/ ....planning for a an area .... Norton/Looking at the Boyd thing .... Franklin/A solution may be here that one of your projects for 2 -4 years is an evaluation of regional stormwater management as a tool throughout the community. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 13 Vanderhoef/I would like to take that one step further ....stormwater ordinances...treat it like a utility .... (All talking). Lehman/ Franklin/In terms of regional stormwater, are we going to do an ordinance? Atkins/I think you have to ....number of options ....stormwater utilities. Franklin/How about address regional stormwater management? Norton/Means working with developers .... Atkins/ ....developers... recognize now that we are dealing with federal law. Norton/Self interest .... Kubby/ ....has real affects for the neighborhood. Norton/ Franklin/Okay, address regional storm water management, include the development community and others in the process. Vanderhoef/Absolutely. Thomberry/ Norton/ Franklin/Okay, there was nothing under the Financial Health of the City (3). Kubby/ Norton/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 14 Franklin/We are go back at the end... see if there is something you wish to reconsider. (Refers to Overhead). OVERHEAD: 4. Housing Establish housing fund Additional affordable housing* Scattered throughout city Mixed neighborhoods Maintain integrity of existing neighborhoods* *Address conflicts which may occur with these two goals Franklin/We have three in this area. Establish housing fund .... We had that one proposal in the Community Housing Forum .... criteria... affordable housing fund... CDBG .... HOME money and General Fund money .... use to do temporary construction loans ....One that you have already agreed to look at .....Scattered site affordable housing. Kubby/Has a lot of zoning implications. Franklin/Yeah and this is mixed neighborhoods... talked about a lot in Comp. Plan .... Thornberry/ ....got to maintain neighborhood integrity .... Kubby/ Lehman/ ....foster this .... Franklin/If you wish to .... re-state it that maintaining the integrity of existing neighborhoods is also an important goal and how we do this is what is going to be the challenge. But with those two things in mind, that is how we would move forward .... Thomberry/ .... I would not like for Mike and I to buy a house on Summit Street and get through a zoning change so we could put up a 20 unit low income housing building... The neighborhood integrity means more to me. Norton/We dealt with an issue .... that was ....Summit Street .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 15 Lehman/Zoning requirement .... Thornberry/The duplex was down by the tracks .... Franklin/But you all agree with the principles here. Lehman/ .... try and scatter affordable housing while at the same time maintain neighborhood integrity. Norton/There are places where they get a little more density .... looks just like the other houses ....mixed ....still not necessarily butcher the neighborhood ....done very carefully. Thornberry/ Kubby/ .... understand .... recognize there may be conflict within those two .... going to have to balance each individual case .... Vanderhoef/Those are the in-fill questions .... (All talking). Kubby/When something new is going to happen .... to encourage them to interact with the community... have some input .... sometimes the project changes .... Champion/Area SE of Summit .... Norton/ Lehman/Elderly housing off o£ Sycamore .... Champion/It can be done. (All talking). Franklin/ Kubby/Helps the whole city to encourage private folks to use the same kind o£ good process .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 16 (All talking). Franklin/We do, as a matter of practice, encourage developers to go and talk with neighborhoods .... Norton/ Franklin/Okay. Next one is Downtown. (Refers to overhead). OVERHEAD: $. Downtown Revitalization Library/CenterSpace Parking/Transportation Streetscape Public safety Franklin/We have .... seven. I have a couple that are the same .... (All talking). Franklin/Just to give you a count on this. Iowa Avenue is- 4; parking-3; pedestrian mall - 1 .... those who mentioned downtown is generally supporting moving ahead .... Norton/Public safety .... Vanderhoef/Trouble with trying to list projects .... Franklin/These projects .... Do you feel that this covers your concerns or do you want to put in something additional about public safety? Lehman/I think safety is a good one. Norton/ Franklin/These are just physical .... Lehman/ ....indicates a priority. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 17 Vanderhoef/Could I add .... downtown shuttle .... that that is part of the transportation thing... perception of where you can park... access .... Kubby/ ....I am not willing to put it on there at this point. Vanderhoef/That ties into parking for me .... connections around there .... Lehman/Now we are starting to get into .... Kubby/I don't mind putting parking/transportation ..... Vanderhoef/ Norton/She is talking more of a shoppers shuttle or something like that. Franklin/Okay, I am not getting a lot on that one. Kubby/I don't mind adding not just parking but transportation issues .... Franklin/! am not sure what direction .... (All talking). Franklin/Okay. Community appearance. (Refers to overhead). OVERHEAD: 6. Community Appearance Trash & general clean up Entire city Creating attractive entrances Protection of river corridor easements/acq. along river erosion control Implement public art Attractiveness of arterials Long term plantings Franklin/Trash pick up and clean up... assuming that is not just the downtown, the entire city. Okay. At some point we will need to talk about whose responsibility is what. Okay. Creating attractive entrances ..... Protection of river corridor ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 18 Lehman/I really think we need to have easements along that river .... as a policy .... Vanderhoeff I would go one step further... purchase .... Lehman/Protect the river corridor ..... Kubby/Erosion control .... Norton/ Lehman/ Franklin/Okay .... talked about before... acquire that property ..... Lehman/ Norton/Big serious commitment .... easements ....zoo of ownerships .... Franklin/ Vanderhoef/Add in here our public art ..... Thornberry/ Norton/ Vanderhoef/One entrance that is not talked about .... Hoover Highway entrance .... Franklin/That is part of the NE district .... O'Donnell/Most glaring one is coming in from Coralville .... Norton/ Kubby/I would add urban forest in terms of appearance .... arterials... make sure we have some plantings .... Norton/Entrances getting broadened out into environmental considerations .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 19 Franklin/Greenbelt in the visible edge. I think we have that covered under visible edge. Vanderhoef/ Franklin/Entranceways .... make a note of that, make sure we get it in .... Okay. Vanderhoef/ ....The Sand Road/Gilbert Street .... Franklin/On this one we had one person, cooperation with other governments (Refers to overhead). OVERHEAD: 7. Cooperation Foster positive relationships with neighboring cities the County the University ICCSD Establish communication system between the council (or reps -mayor) with the University President & VPs Franklin/I am assuming what your concern is with other local governments .... O'Donnell/I think there is an adversary ....I have a lot of Coralville council people come in... talking about cooperation .... Lehman/ ....we try very hard ....bend over backwards trying to cooperate .... Norton/Most important... relations with other folks .... When we meet with these joint people, these other agencies .... more specific and tightened agendas ..... O'Donnell/We could do cost effective buying together. Norton/We need to follow up on those things. Franklin/You do have the organization structure there already with JCCOG to do some of these things... bring specific things to that agenda .... Kubby/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session Norton/The University is included in there I trust. Lehman/And the school district. Kubby/ ....notification .... Lehman/Cutting of trees would probably take place whether or not we were notified. Kubby/Communicate with us .... we can know .... Norton/ Mechanisms for cooperation with the University are unclear .... none of them seem to be very formal .... Kubby/Had these quarterly breakfasts with the University .... city department heads and council members... University... sit in smaller groups... talk about what is going on... good communication tool... regular... gathering .... Vanderhoeff Staff is doing some of this ....We are not involved in it .... Franklin/Work on establishing some kind of formal routine communication with the University of Iowa at the top level? Thornberry/ .... difficult to have positive relationships with unilateral cooperation .... It is not reciprocal .... Lehman/Back in '80s...Chamber...met quarterly... they would explain the difficulties .... much better understanding of where they were coming from .... relationship between the council and University president and vice-president .... Great idea to get together. Norton/Only if we have some specifics .... Lehman/ ....until you establish a relationship .... Norton/Going to take serious staff work... tangible issues. Thornberry/ .... to have some interaction .... Norton/ ....but I want specifics .... page 20 This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session Champion/ Norton/School Board is kind of the stone way... dance around with each other .... Kubby/ ....beginning of a relationship, you dance around with each other .... Franklin/Do you want to have something on here? .... Lehman/I would like that .... }Cubby/ Norton/Let staff... propose ways to do this ....formally with both School Board .... University .... Champion/School Board ..... Franklin/This is economic development. (Refers to overhead): OVERHEAD: 8. Economic Dev. Recruit industry Tax base Jobs (private) Incentives that do not affect long term finance viability of City Implement economic dev. policy Support workforce dev. activities Franklin/Recruit industry .... Thornberry/ .... already taking place at the Airport ..... increase of 20-25 jobs .... Airport Commission.. responded positively ..... Lehman/ .... he specifically prefers Iowa City to any place else. Franklin/I am assuming the tax base is to keep it solid. Increase jobs .... Lehman/To get new businesses, also add jobs. Thornberry/ page 21 This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 22 Lehman/Increasing jobs in the private sector .... Franklin/ .... discussing going on now about workforce development .... people .... matching jobs to people... Doing some work on this .... to look at workforce development aspects .... focusing on workforce development .... certainly an issue out there. Kubby/Implement economic development policies... matching jobs to workforce .... Norton/Create the workforce .... Vanderhoef/ ....school.. training...are available .... Norton/Workforce development, I think that is really important .... (All talking). Champion/ Vanderhoeff Kirkwood will come into it when we start talking about workforce development ....add them to our list of people in inter-governmental cooperation .... Norton/ Franklin/Do you want to have anything about workforce development7 Norton/Yes. Kubby/Put it in terms of implement our Economic Development Policy .... Vanderhoef/ ....regional .... Lehman/ .... got a number of agencies involved with it .... ICAD is doing it... I don't see us taking an active role .... Franklin/Transportation. (Refers to overhead): OVERHEAD: 9. Transportation This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session Court Street Benton Street (First Avenue) Major E/W arterial Hwy. 6 or further south Invest non motorized trans system Franklin/Specific projects of Court Street, Benton Street, First Avenue .... Norton/Gilbert has to be on there .... Franklin/Major E/W arterial in the south part of town ..... CHANGE TAPE TO 98-35 SIDE 1 Franklin/I am assuming that is what the writer intended. Norton/If you take a look at the trails in the Quad Cities ....significant attraction. Kubby/It is an economic development issue. Franklin/So basically this is focusing on some arterial street construction as well as investing in multi-modal transportation systems. Okay. Now we have one under Public Safety (refers to overhead): OVERHE~: 11. Public safety Change public perception of PD accreditation auxiliary PCRB training council issues Franklin/ .....is to change the perception of the Police Department? Norton/To continue .... page 23 Lehman/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 24 Vanderhoef/We also put it in there with the downtown .... Thomberry/ Norton/Police accreditation is one we hope to see to fruition. Kubby/ ....going through the process .... Norton/That effort .... you have done the necessary work... and I thought looking at Police Auxiliary possibilities .... PCRB holding heatings .... Champion/I think also there is a lot of training out there ....non-violent approach to situations .... Norton/Needs a continuing look ..... Franklin/It was not the emphasis in your user friendly discussion .... Norton/Needs separate attention .... Kubby/List of issues ....things that were left over ....broader issues ....we need to work on that list. Thomberry/One of the things on that list ....police dog. Norton/ Franklin/ Lehman/That is on our pending list .... (All talking). Franklin/There is only one under the council-staffrelationships (refers to overhead): OVERHEAD: 13. Council - Staff Timing of info to council from receipt of packet to mtg. too quick Franklin/The timing of information that gets to council. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 25 Kubby/It is my issue. Sometimes we read something in the paper on Thursday, we get it on Friday, make decisions on Monday. Sometimes it feels too quick. And if there is a way to get information ahead of time so that we have a week and a half to think about it .... It is very hard to take on any other viewpoint except what we get from staff .... It can lead to rubber stamping... It doesn't allow me the thinking process or the community input process .... Lehman/One of the things we are going to be looking at, 3:00 today .... have council on commuters where you could access with your telephone daily .... to receive the kinds of information that we currently get in the packet ....When I see something in the paper before I know about it, I am livid. Kubby/The Friday to Monday thing. Vanderhoef/...then try to research it on your own .... Kubby/A lot of reading in a short period of time. Lehman/ ....receiving it daily .... Thomberry/ .... if you have questions .... they are gone on Saturday... they are busy Monday morning .... Kubby/...things that take more discussion and thought. Thornberry/ .... get information periodically during the two week period as opposed to one big packet ..... Norton/I don't know .... Kubby/Something to explore .... Norton/For example, I like having the notices from the commissions in that off week .... which made it a lot easier to deal with. Vanderhoef/ ....commission minutes in the off week. Norton/I do agree... minutes of meetings... terribly important ....I don't know what the timing of that is. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 26 Franklin/Is this an issues that a majority of you have a problem with? Norton/I have no problem with it. Lehman/I think it is something we are working on .... priority... important to receive information in a timely fashion .... Occasionally we get something on a Friday... difficult to look through it ....On Saturday and Sunday, no availability to visit with staff. Norton/ ....it is a lot to swallow .... Kubby/ Vanderhoef/ Norton/ Kubby/It is my issue... I can read them in three hours but it doesn't mean I have time to think and digest .... Franklin/We have got... timing issue in terms of information to the council. The next item in which there has been some items listed in the Airport (refers to overhead): OVERHEAD: 15. Airport Physical appearances community perception Make Airport more interesting to visitors, physically and operational development of airport property North and south encourage private investment in Airport Franklin/Physical appearance of the airport, community's perception of it .... What does community perception mean? Thornberry/ .... outside community of people coming into the airport. What do they see when they arrive?... community and visitor. Franklin/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 27 Thomberry/There are organizations that will not hold their annual functions at the Iowa City Airport because of not just the appearance... sociability ....They don't like the way they are treated when they come here. Atkins/I think the Airport and Airport Commission has terrible public relations .... They have huge open space .... Very narrow focus .... It could be other things than an airport .... I think it is a public relations issue. Norton/I do think the Airport ought to be on our list as a separate thing .... Atkins/We also believe that Sturgis Ferry... both of them we could make... attractive. Norton/The airport in many different dimensions ought to be a focus .... Thomberry/ .... It is not just the physical appearance .... I think they are taking giant strides forward in trying to be accepted .... Other organizations... aren't coming... it is because they are not treated in a way that they are welcomed by the current FBO, for example .... Norton/ ....needs to be renovated ..... Franklin/This is operationally as well as physically in making it attractive and also looking at the development of that airport property to the north. Thornberry/And south. Kubby/ .... what kind of private investment .... some balance .... private investment in the terminal... important to private sector... partnerships investment .... Norton/Restaurant, IMAX Theater, Science Center .... Atkins/ ....Councils have not traditionally involved the airport in transportation related policies .... Kubby/In our Comp Plan it is. Atkins/ Norton/I think there is really an opportunity to lift that whole scene. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 28 Thomberry/The airport terminal building is a public structure, a public building .... Kubby/ ....look at the number of people in the community going in and out of the Airport .... Franklin/So we have encourage private investment in the Airport. Lehman/The Airport is important. Franklin/The next is resolving various city service issues (refers to overhead): OVERItEAD: 16. Issues Revamp Inspection Services Codo Recycling of cardboard from businesses Franklin/The suggestions are to revamp H.I.S., cycling of cardboard from businesses. I think we are doing some work on that one already. Thornberry/We are looking at it ....How do you implement this? .... We need to do better in recycling .... Norton/And multi-family dwellings .... Thornberry/A lot of cardboard and recycling material is coming from the businesses. Lehman/ .... We hope by year 2000 to prohibit cardboard .... We are working on that right now. O'Donnell/We need more than one spot to put into .... Lehman/Something Brad is working out. Franklin/Is the revamp of inspection services, are we talking about... code evaluation and image. Okay. Champion/We have talked about that. Franklin/We have. Then the last one .... r.o.w. franchise issues (refers to overhead): This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 29 OVERItEAD: 17. Franchise Issue & Utilities ROW-utility usage & payment for Consider competing providers Monitor & take an active role in legislation - both federal and state Norton/I didn't know quite how to formulate that .... r.o.w .... both legislative and technical .... telecommunication towers .... Franklin/Utility usage and payment for. Thornberry/Under franchise issues we could have... explore competition of municipal system .... Franklin/In the next 2 -4 years, do we have a franchise renewal that is coming up? Mid- America. Helling/Depending on what the legislature does... feds do in terms of telecommunication ..... opportunity .... negotiating something more akin to a real franchise .... You may have more than one opportunity .... Norton/An area that is going to jump on us whether we want it or not. Vanderhoef/We need to stay on top of.... O'Donnell/R.O.W. issue .... Lehman/This is a lot more than just a r.o.w. issue ....policy ....how important it is for source of revenue for the city... alternatives ....a lot of things. Kubby/ ....maintaining the r.o.w ..... Lehman/ ....cost to the consumer ....We have got to look at all of those things. Helling/The way the federal government is looking at telecommunications right now, they are making it a r.o.w. issue. They are talking away the ability to franchise... 1-Management of r.o.w .....2-Is or is there not... anything due government for the use of that r.o.w ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session Norton/ Kubby/ Norton/Take telephone company and Mid-America... tax base .... Lehman/ ....may have a problem with property taxes on those utilities .... Atkins/Also allow the public r.o.w. to be used by private business... a newspaper ....to sell .... Lehman/ Franklin/Is there anything else that you want to put under this category like monitoring and being active in federal legislation? Norton/State and federal .... Lehman/We really have got to monitor it and see how it moves along. Franklin/When I say take an active role... lobbying .... Kubby/ ....utility issues and r.o.w. franchise fees and deregulation. Champion/We are talking about our goal... Lehman/ .... to stay abreast of this .... I have no confidence whatsoever that we have any idea what we are doing at the state level in deregulation or at the federal level ..... We could lose a substantial portion of our tax base .... If we do lose that, franchise fees may be the way to recover that ....Franchise issues, utilities ....may include deregulation .... Norton/ Lehman/ Franklin/We have got the areas that we didn't have any projects suggested in were the Financial Health of the City, Citizen Participation .... Council Group Dynamics and Parks and Recreational Opportunities. Are there any projects that you have in page 30 This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session mind that were not included in what we have already talked about that are important for you? .... Vanderhoef/Parks and Recreation .... transportation system .... Franklin/Trail issues, okay, that is. Norton/Entrances touches on that, too. Lehman/Karin... Dale .... Vanderhoef/Sales tax thing in the financial. Franklin/(Refers to overhead): OVERHEAD: 10. Citizen Participation Representative democracy & participation democracy Citizen involvement in design of budget Process for citizen involvement in: capital projects council decision making Atkins/ ..... We occasionally discuss and re-live .... representative democracy .... participatory... We worry are we doing the right thing .... I would like you to ..... schedule... we have trouble defining the participatory process .... Vanderhoef/I see some conflicts... Atkins/Timing of information .... We would like to have a sit down discussion about that. Kubby/ ....how to get citizens involved in the design of the budget .... Atkins/ Norton/We have invented ... evolution of Comp Plan .... to talk about those issues .... Atkins/ .... the citizen participation process must become institutionalized ..... We are working on a proposal to kind of change the concept of neighborhood associations .... routine .... page 31 This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 32 Norton/We should take another look at the mechanisms for public participation .... Vanderhoef/I would like to talk about it. Lehman/ ..... the word representative is terribly important .... easy to get public input and that input is not necessarily representative .....discern ....whether or not .... representative .... Vanderhoef/Representative... get specific important on a specific area .... bothers me that we come with Cadillac plans from a group of citizens .... They don't have any feel for when they are putting together a plan .... Lehman/More a process issue .... Vanderhoeff This is citizen input... at the end of the process of citizen process .... If we say we can't afford it ....It is sort of pitting council against what the citizen says they want .... Norton/That is going to be inevitable. Vanderhoef/ .... got forward with the cherette and ideas... then have some input from council and direction to the committee ....then please bring us a plan... for these constraints .... Champion/One of the problem is when we don't give them constraints .... Maybe it is council's problem that we don't put limits on the scope .... Norton/I think that some of that is inevitable .... Kubby/ Lehman/This is a process question .... Norton/We can always set more constraints ..... Kubby/ Atkins/We want to establish through you an expectation level that we can fulfill ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 33 Thomberry/On representative democracy and participation of the constituency... They elect representatives .... Atkins/ .... I want to make sure that you are getting all the advice you need .... allows folks to give you quality advice .....We welcome the phone calls ....how can ! help get information .... Kubby/The Citizen Summary of the budget .... people who came to our budget heating .... Thornberry/They were all from the Green Party and they were all organized .... not a cross section of the views. Kubby/We put out information .... individuals had learned something ....feedback .... Thornberry/On the one cent city sales tax, for example... democracy participation .... probably low .... people just don't even go out and vote. Franklin/Sounds like there is enough interest in this topic... have a meeting just about citizen participation. Lehman/ Franklin/ .... sounds like it is something that is important to enough of you that you want to have it as a discussion item in your tenure. (All talking). Franklin/Are there any other projects... that you didn't get addressed? Norton/Can we go back to finances? .... Franklin/There was nothing that was suggested... to address financial issues. Do you wish to state one? Thomberry/I think...maintaining AAA Bond rating is a given. Franklin/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 34 Norton/We face the requirement for some additional resources .... It affects other aspects of our operations ....I think additional resources is necessary ....I would put it on myself. Champion/I would, too ..... It isn't just downtown, Franklin/Okay. (Refers to overhead): OVERHEAD: 3. Franchise Health Source of additional revenue Franklin/I think we are done. [Council Break] Franklin/Okay, about two more minutes. Are there any other issues that any of you have to bring up now in terms of things that are priorities for you? O'Donnell/I want to talk just a second about the Police Department. The opinion of the Police Department in the community now I think is at an all time low. This is a very fine Police Department... something has to be done... restore the credibility .... Thomberry/I disagree .... It is a focused group problem. I think the majority of the people think we have a stellar police force .... It is how it is presented .... I don't think the police force as an entity has a bad rap. I think it is a focused group that is putting out a bad image .... Champion/There aren't enough .... downtown .... several fights downtown this week .... We need to look at Police Department ..... Lehman/We have some thing coming up. Kubby/We have it on our list. Norton/Had to do with PCRB heatings... all in their already. Kubby/I had one other financial thing .....look at further belt-tightening. Franklin/Add that to sources of additional revenue ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 35 Vanderhoef/I want it to cross over into legislation ....8.10 is something .... Franklin/It is a different issue. Lehman/ Franklin/What you are saying, Dee, is to specifically look at state law? Vanderhoef/And the tax structure. Norton/ Franklin/Okay. (Refers to overhead): OVERItEAD: 3. Franchise Health Source of additional revenue Look at belt-tightening State law & tax structure. Franklin/Okay. Any other items? Okay, what is going to happen next... I am going to write these up as your goals for the next 2- 4 years and we will get that back to you .... by the end of this week .... next packet that you get... proceed from this list. Norton/Remind you... Steve's summary of our goal setting last year .... Downtown Revitalization .... ought to review.. I think we have made some progress .... Long term financial security .... We did that big review in May... we have a clearer picture... implement housing policy... city dept. more user friendly... 64-1A, improve physical appearance... industrial property... staffing...department reviews... Seems to me we are making progress on some of those .... Vanderhoef/ Lehman/ .... concern about our city being user friendly .... Basically I think we do a hell of a job .... Overall, our people do a hell of a job .... Kubby/ ....employees dinner ....our presence there... saying thanks... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 36 Lehman/I think we need to tell John Q. out there that we are proud of our people... let the community know .... Champion/ .... maybe we saying continuing to improve the image of.... Norton/ ....have them say this is your thing... process... getting people involved .... Kubby/Staff has looked at this list from two years ago but council never looked at it... Where are we at? .... I would like us to do some follow-up. CHANGE TAPE TO REEL 98-35 SIDE 2 Kubby/That maybe in six months... at informal .... Lehman/ ....list those things... refer to them .... Kubby/ Norton/Staff puts out a lot of stuff... summaries of activities .... doesn't all have to be spoon fed to us... They write a lot of stuff... tells us what we have done ....They have done a good job of trying to summarize. Vanderhoef/Let's do a more positive presentation .... list of things that we have done .... I don't think we are communicating this to our community .... Take this list... and do it at a public meeting .... press .... how good it really is .... Kubby/ ....have informal... where we talk about our progress .... Norton/ .... every time I look at the list of things .... impressive list of accomplishments .... considerable consequence .... Vanderhoef/ .... letters to constituents .... highlight .... more people come and comment .... more people came up to me that I said I didn't know you have done this... you have been doing things .... Lehman/Letter that went out in the utility bills ....tremendous number of people .... Norton/Good place to keep that summary .... Vanderhoef/Do it quarterly .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 37 Champion/I like Karen's idea...listing in this room .... Vanderhoeff Another topic, let's sell our community .... Norton/ ....a sense of community... pride .... Atkins/I think we have heard you. One of the things we are going to be doing... Annual Work Program .... Departments will assume the responsibility of reporting back and how they are doing in achieving those goals .... When this thing is complete... put it throughout the organization ....Here are the things the council has identified that are critical to us in the future ....There are things we can do to communicate that .... We plan to do that .... We are always looking for things to put in the newsletter .... Kubby/Write an article. Lehman/ ....opportunity to talk to the public .... Norton/Neighborhood associations .... visit with them... met sororities .... image .... Got to talking about alleys and lighting... instructive... helpful .... Atkins/So I can understand the rest of the day. We have your lunch... I prepared to deal with the Downtown Project this afternoon. I need about 10 -15 minutes to get set up .... stretch your legs .... Be back here by when? Lehman/12:30 ..... Atkins/So you want me to be ready to go by 12:30. I am fine. [Break- Reconvene 12:35 PM] Downtown 98-35 S2 Atkins/Are you ready...? Thank you for lunch, Marian. What I would like to do is I have four steps in this review I would like to take you through and 1- the first step is to review the four major projects .... I would like to review them individually .... take more of a collective review of the thing .... 2- Second item... informational... go over the finance options, what is available to you and you need to give me some idea on what is acceptable to you. 3- Third step... apply .... finance options to the This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 38 project .... comprehensive one... 4- Fourth topic I call political... timing, implications .... to kick that around .... That is why we are here... You adopted a Downtown Strategy... major goals... provide a critical mass destination point .... to draw people downtown... a vision (refers to Flip charts) FLIP CHARTS: Vision Downtown is the heart of the Iowa City community. It is, and should continue to be, distinguished by its unique and lively mix of commerce, culture, education, entertainment, government, and recreation for residents and visitors Goals ~ Provide a critical mass of destination points and varied year-round activities that will draw people to the downtown. =::> Create a positive climate that focuses on the retention and recruitment of businesses. ::> Maintain a clean and attractive physical environment in the downtown. ~ Provide a safe and inviting downtown for residents and visitors. ~ Ensure that downtown is accessible by all modes of transportation. Atkins/ .... adopted in your Downtown Strategy. Please don't forget it. I think it is real real important ....Remember that strategy, it is guiding all of our work ....Another point ....You need to ask yourself is this good for the community? ....Is this downtown initiative good for the community? .... stay focused when you are going through this. The first project I want to discuss with you is the Downtown Streetscape (refers to flip chart): FLIP CHART: Downtown Streetscape Phase 1 2 3 3.5 million 1,850,000 1,100,000 600,000 Atkins/ I am making the assumption that we are reasonably knowledgeable about this document. Quick summary, the Downtown Streetscape has three phases, total project cost of $3.5 million. (Refers to Overheads) OVERHEADS: Map-Phasing Budget-Downtown Streetscape Plan- City of Iowa City Preliminary Cost Estimates This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 39 Atkins/The phases are as identified here .... the three different colors identify the phases ..... The budget .... Electrical, $800,000; site amenities .... $270-; recladding timbers with limestone, $600-; kiosks .... $240-; water feature, $250-; contingency, $269-. Total project costs, $3.462 million. We are saying $3.5 million. An important component... almost $700,000 in design fees and contingencies .... Consultant gave us a couple of ideas about how to change some things .... appears... smallest project... $2.7 million .... dealing with $2.7 to 3.5 million project ..... discussion .... it has got a plan... tentative financing... What I need to know from you collectively... What are your concerns about this?... In general, when you think of the Downtown Streetscape, the proposal you have in front of you ..... What is on your mind? Lehman/ ....I don't like the manner in which it is phased. Atkins/Phasing. Lehman/I believe the biggest single feature visible to the public... lighting .... Atkins/Lighting, critical feature. Lehman/I think it could be accomplished....phased .... can be phased Atkins/ Lehman/Lighting would do the entire area ..... I have another one... I do not hear people complaining about the wooden timbers or planters... significant cost. Atkins/The timber is okay to you. Lehman/Maintenance on those can be accomplished by city folks .... Look at the brick around the planters downtown ..... I find those to be particularly attractive .... Atkins/Brickwork okay. Brickwork, planters okay .... Thornberry/When you phase in the lighting... what are you lighting? ..... Atkins/That is phasing. Thornberry/You are highlighting the wood that really does need to be replaced .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 40 Norton/Let's be clear about what wood we are talking about. Kubby/Are you saying that you think the chessboard should be lit so people can use it at night? Lehman/Yeah. Thornberry/It needs to be replaced ..... Norton/How can you do lighting .... trees are in different arrangement .... Can lighting be done separately from other things? Lehman/ ....some of other phases would have to be done at the same time .... Vanderhoef/Impact that lighting makes is so important .... major goals of safety. Atkins/At least four of you... general theme of lighting is very critical .... Vanderhoef/ ....talking about four kinds of lighting in there ....On store fronts and stuff.... Atkins/Four separate lighting .... Vanderhoef/ ....back lit signs ....special lighting for the kiosks, high lighting ....street level lighting .... Kubby/Lighting for the kiosk, you want that so you can see it at night .... Vanderhoef/There are four kinds... might be we are only talking about one or two kinds of lighting. Franklin/The proposal only includes that public lighting along the streets... not anything on private property .... proposal is not to include public expenditures for back lit signs or signs on any buildings .... Champion/I strongly object to phasing anything... doing lighting as a separate issue. I think politically and esthetically we should tackle one area and do the whole area .... Atkins/So you support phasing .... as laid out. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 41 Champion/My other concern is cost .... finding some way to pare the cost down .... limestone, it is very expensive. O'Donnell/$250,000 for a fountain .... Atkins/Cost and design .... water feature, cost and design. O'Donnell/I think we can do it cheaper .... If you are going to have any structure in the center .... railing around it, not intended to climb on it... asking for a lawsuit .... Atkins/Concern about the water feature ..... Kubby/ .... important to do one section and do it right... builds momentum for the next phase .... feels safer... I agree with maintenance issue on limestone... regional material... I would like us to be able to do our own maintenance... combining a couple of materials .... simple and timeless design .... With the water feature, I agree about the safety issue .... people are really watching their kids .... There was a a lot of community pulling together to get the money together for that fountain .... have that discussion... interactive water feature is very important and I definitely support that. I still want to have discussion about whether or not we have to have a new one or not .... and accessible ..... Atkins/ Vanderhoef/The existing water feature... I have heard varying comments.. needing to be upgraded... most interested in finding out what the cost of upgrading it would be... having it relocated into a different location. Atkins/If we were to relocate it... piece of art .... Vanderhoef/Somewhere else ..... Norton/ Vanderhoef/Safety feature... plaza... I like the safety idea of having ....water ... design... option of turning it off when we don't want it. Atkins/I hear you saying you want an interactive water feature that is safe for the community. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 42 Vanderhoef/At certain times... I want to be able to shut it off. Atkins/Design the water feature .... Norton/I think an interactive water feature is absolutely essential... can be designed that way .... I would also support... present fountain... moving it somewhere. With respect... We ought to try to do a serious job .... Ernie, what are you trying to do? Save overall money? ... or matter of when the money is spent? .... I would generally think an area more complete .... Atkins/The $800,000 budget.. covers lighting for the whole area... wiring that has to be done .... Schoon/Over 50% of that number is for electrical work ..... Atkins/ .... discuss the issue of phasing it and causing it to occur, have to spend $400- up front to create the environment to allow it ....You could still phase it or do it completely, either way .... Kubby/ ....does that mean that we are tearing things up? Schoon/In some areas, we will need to .... Design Plan doesn't go into that much detail .... Kubby/ Atkins/It is not out of the question for us to direct the contractor and designer to say.. do it this way. Schoon/ .....upgrade the electrical and not just do the lighting .... Atkins/Get all of our issues .... Norton/If we want to try to cut the total financing ..... ought to be able to get a decent fountain for less ....Also we should use some different materials ....save money there. Thomberry/On those planters .... are they functional now? Or is it just esthetics that we are looking at. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 43 Atkins/They are functional generally speaking... have become chipped and damaged... You want to create an environment... that encourages people to use the planters .... Thomberry/Scuffed with limestone. Atkins/The planters need work ..... Anybody else? O'Donnell/What was the figure... on replacing the timber with the limestone? Atkins/$600- O'Donnell/There has got to be something besides limestone. Atkins/Okay. Move through these four projects .... Vanderhoef/Add... water feature... ought to be able to get one less than $250,000 ..... setting a figure .... Lehman/ ....cost of benches ....basic difference is type of wood than what we are using now ....the benches that are currently there... basically sound .... Atkins/I am hearing a general theme that there appears to be some willingness or desire to scrunch the budget .... General agreement on? Phasing .... split...something we are going to have to work on .... Timbers versus limestone, I think I hear... willing to entertain at least a blending of materials .... I haven't heard anybody say I got to have absolutely all limestone .... a blend of these I think is acceptable... Brick around planters... like to like the brickwork as opposed to what the proposal is in the plan? .... Schoon/If we are going to have to take this back to a committee, give them some parameters in terms of cost ..... related to brickwork along Clinton Street .... Atkins/We don't know yet .... What we are going to do is we are going to come out of here with a list of these 4 - 5 things are concerns .... We will need to figure that out... Here are things that there is reasonable agreement on. Norton/...David's point .... Atkins/Safety is unanimous .... Cost... solid group saying this budget is just a little more than we think we can bite off right now. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 44 Kubby/ ....We want to make a big investment in the Downtown Streetscape but not quite .... Atkins/Water feature .... 1-cost of $250- is more than you are willing to bare ..... 2- You want a nice water feature.. interactive... safe and you may even be willing to incorporate the existing feature into something .... Don't tear it all apart and throw it away .... relocate it somewhere else ..... It is not going to go away. (All talking). Champion/ .... Decide how much we are willing to spend... let the Committee decide where they are going to make the cuts. Thomberry/ Atkins/ ....I am going to wrap this up into a package of projects. We will apply some numbers to it .... FLIP CHART: Phasing - by item or by area Lighting What constitutes a phase Timber v. limestone Cost of alternative Brickwork around planters more desirable Safety Costs Water feature cost & design, safety, flexibility Use of existing water feature (Cost o f relocating/upgrade) Interactive water feature Total cost or timing of expenditures Conclusions: Phasing - split item v. area Planters - blend of materials to address costs Water feature - less cost flexibility This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 45 safety Atkins/ .... You have not decided the phasing issue ..... two of you really like the idea of phasing .... a couple of you saying a feature such as lighting would be acceptable to do comprehensively. O'Donnell/One of our big concerns downtown is safety .... lighting all at one time .... Kubby/ ....If we had to tear out a lot of concrete ....that we would then have to go back and redo again... inefficiency it may create. (All talking). Norton/I hear people saying get to the lighting just as fast as you reasonably can. Thornberry/If you are going to bring in electricians... let them do the whole job .... Atkins/Okay, folks .... New Project... Iowa Avenue Parking Garage. I will give you the 30 second version... Your policy position is Scheme A Alternate, 379 spaces .....5 levels... 11,000 square feet of retail and commercial on the ground level ....Linn and Iowa Avenue .... The project would involve the relocation of the two businesses that are there ...Harmon Building as well as the Cottage... cost estimate... $4.8 million .... assumption... of about $400,000 .... land acquisition .... We may be able to move someone out of a business and back in again .... I don't know those issues yet... What are your concerns: physical, financial and contingent? One contingency we will put up right now .... This project must occur before Iowa Avenue Streetscape ..... Kubby/Does that mean must be constructed? Thornberry/Harmon Building? Atkins/Planned Parenthood .... Thornberry/Have they been notified? Atkins/We have spoken with both property owners... aware of what is going on. Thornberry/ ....owners of the businesses? This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 46 Atkins/One business .... leases... expressed his obvious concern. Davidson/I have heard from two of the tenants .... There are about six residential .... Thornberry/Communication... important .... Atkins/Until you settle in on the timing... I assume we have some obligation... to let the tenants know .... Lehman/Should we decide to do this, we will in fact connect businesses located on that property .... Atkins/Yes ....Your saying that it is important that the businesses know. Davidson/We have indicated .... lease... financial aspect .... Atkins/Approach it cautiously... not surprise to the tenant. Kubby/Would we be using parking bonds for the acquisition? Atkins/Okay, I am assuming .... if we use parking revenue bonds to finance the project and create the commercial space, it is no longer tax exempt. So I need to factor that in. If we were to buy the properties outright with cash ....then that is not a problem. Kubby/ ....What kinds of either legal or moral obligations do we have for relocation? Atkins/To the best of my knowledge, you probably do not have any legal obligation to relocation... part of negotiations... do our best... to work with them. Kubby/Harmon Building, what kind of historic significance? .... Atkins/I don't know. We will check that. Davidson/Bob and I had a discussion about that yesterday .... it is not on the National Register .... no federal money .... Franklin/Was relocation for owners or tenants? Kubby/Both. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 47 Norton/ ....rushing into this project with no public input .... Atkins/So insufficient public participation .... Norton/I don't know .... Atkins/Okay... public input... we will find a way to do that. Norton/ ....not look like a disaster .... Atkins/So design features .... Norton/ Vanderhoef/Is it going to be brick.'? Arkins/You want brick as part of the-? Davidson/Preliminary cost estimates include a masonry facade on Linn Street and Iowa Avenue. Atkins/Okay .... Lehman/ ....concern relative to financing. Atkins/I am trying to get our feel for these projects .... Lehman/That ramp... put in Comp Plan or long range plans clear back in the early 70s .... Has always been identified as a location for a parking facility .... Norton/ ....wasn't in the public awareness .... Champion/ .... tremendous asset for the Senior Citizens Center .... A lot of reasons to do this parking ramp .... Atkins/Contingent issue... Senior Center... they are going to have to be factored into this thing .... Ecumenical Towers .... are components of this design .... Norton/ ....Do you want to consider a walkway then? This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 48 (All talking). Atkins/How about walkway desirable .... ? Lehman/For me, it would be terrible not to do that. Norton/ ....it would be a very nice feature. Atkins/ ....possible physical connection. Vanderhoef/Ecumenical Tower... Senior Center. What might we have in the private development? CHANGE TAPE TO REEL 98-36 SIDE 1 Vanderhoef/ Atkins/I would suspect that the Cottage... negotiations .... Lehman/I do not believe that in a CBD you can build a parking facility like this and lease part of this space to an existing business ..... And as part of the process of acquiring that property... buying of those spaces certainly will be taken into consideration .... I don't see- Kubby/ ....loading zone. Vanderhoef/The other part of that... possibility of housing. Atkins/Housing on top. Vanderhoef/And the parking that may or may not go with that. Atkins/We are five stories in the air, how high do you want to go? .... Vanderhoef/I would like to at least have a conversation with the University .... doing something on their open lot .... compatibility .... Atkins/Compatibility with University parking across the street. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 49 Thomberry/ Franklin/The time line that we have on this project now .... construction next spring. The University will not be ready for 6 -7 years with what they are going to do on that lot ..... Norton/ Atkins/I will tell you that I have had preliminary discussions with them ....from them... parking system, is self-supporting and if it is not ours, we don't pay .... Lehman/Iowa Avenue Streetscape and the parking facility .... net increase in parking, 130 spaces .... $8 million ..... To my way of thinking .... that project benefits the University .... The benefit is one of appearance, esthetics... University to a tremendous agree .... a large portion of those folks using Iowa Avenue... University related events. I think the University needs to have a substantial contribution to the total project ..... Unless there is a substantial contribution, I wouldn't be real anxious to do it right away. Atkins/Okay. Champion/I would want to do it right away. I think the University ought to have some money into the Iowa Streetscaping .... I don't care if they have any money in the parking ramp .... We want to be able to control it... pay for itself eventually .... Atkins/There is a requirement for University contribution so far in this discussion concerning this parking garage .... Next project... Iowa Avenue Streetscape, you may wish to put the same item on again .... Kubby/ ....I don't think they are as connected as other council members ....I think the garage has to be totally constructed for us to begin Iowa Avenue .....We need to see how fast we can get contracts .... Thornberry/ .... start on Iowa Avenue Streetscape before completion of the ramp only if it did not displace parking. Lehman/ .... first block of Iowa Avenue couple with the building of the ramp ..... displaces about 150 parking spaces. It is suicide to try to do those at the same time. Atkins/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 50 O'Donnell/I was wondering about the net gain .... Why would we even consider private development on the top floor? Atkins/Money. O'Donnell/ ....I also agree you have to do this first before you do Iowa Avenue. Norton/I want to be very careful... making this thing hostage to the present parking on Iowa Avenue... need to look at other ways to get some temporary .... Changing Clinton Street for a while to angle parking .... Need to look serious at both sides of Clinton Street .... in a temporary way. Atkins/Creation of additional parking, other locations, is kind of an issue ..... Kubby/I am concerned about making too many temporary changes ..... Vanderhoef/ Thomberry/ (All talking). Thornberry/Temporary would be fine. Norton/ Arkins/Let me try to do a summary job. It seems most of the questions of Iowa Avenue parking garage... contingent issues... 379 spaces is satisfactory; commercial space on first floor is satisfactory; ..... design standpoint... attractive- Thornberry/379, is that with or without commercial on the top? Atkins/That is without. 379 is project as this, stacked up. Vanderhoef/ .... Is there structural reasons that change the cost dramatically when we go from the five to six floors? Davidson/The higher you go the less average per fioor...scale of economies .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 51 Vanderhoef/ Davidson/We are going to ask them to take a look at a sixth floor ..... evaluate it. Thornberry/What is the height of Ecumenical Towers? Kubby/104 feet. Vanderhoef/And if you added a sixth floor, how many spaces would that add? Davidson/Between 60 - 70. Norton/ Atkins/Summary, again. Substantially contingent issues ..... on how this project comes together. Tying it into Iowa Avenue Streetscape, there is a little split... clear majority that that is what you want to do ..... Anything else on Iowa Avenue? FLIP CHART: Iowa Avenue Parking Garage $480,000 + acquisition (Construction) must occur before Iowa Avenue Streetscape Notify (contracted) tenants Obligation for relocation for owners/tenants/occupants Historic significance of Harmon Bldg. Public participation Design of building - not another "lousy stinking ramp" Brick Interface with Senior Center and/or Ecumenical Towers Possible physical connection No reservation of spaces for specific business Potential private development Height compatibility with neighboring buildings University contribution w/o management entanglements Creation of additional parking elsewhere for interim of construction -Clinton Possibly 6th Floor Conclusions/Summary: This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 52 Contingent issues, not design most critical timing w/streetscape important as it affects pkg. Atkins/Move onto the next one ..... The next project is Iowa Avenue (refers to overhead); OVERHEAD: Map. Atkins/ .... two phases: 100 block and 200-300 considered together. They have various options ....You can switch them around a little bit. The project ....budget numbers ....$1.2 million... Phase 1 ....pavers in the street... other things... light fixtures ....brick pavers ....sidewalk work. Vanderhoef/All the alternatives have utility adjustment listed at $30,000 .... Atkins/I suspect it is a fee we might have to pay .... Vanderhoef/Real specifically, I would like to know what it costs to move the transformer? Schoon/Mid-America will move the transformers ..... Kubby/The pavers are a really important part of the project .... high destination events .... really hard on regular concrete... ugly, hot .... Idea of being able to clear the streets .... let's your space be flexible .... Atkins/Issue ... pavers are part of the activity center and the activities are part of the project. Kubby/The flexible use of the space... pavers... much more pleasant. Thornberry/It is still a street. Lehman/May I ask the relative cost of maintenance of the pavers versus concrete? Atkins/ ....suspecting a little more ....I don't think it is a major issue .... Thornberry/The sub-base is the majority of the price. Atkins/Well, I suspect it would be... big ticket item .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 53 Lehman/ Thornberry/ Atkins/Pavers with a question mark ..... cost and pavers with a question mark. Norton/Are you talking about pavers in the intersection? Atkins/That is an option... cheaper... pave the intersection only ....then concrete the rest of it. Lehman/I do have a concern with pavers .... I think that is an expense that we could forego ..... Atkins/What about paving the intersections? Lehman/I have no problem with that. Atkins/ ....maybe the intersections from a design feature standpoint... more attractive. Champion/ Before I eliminate anything, I would want to see what the University is going to contribute to this project. Atkins/University contribution .... Norton/Colored concrete? Atkins/I am assuming it is not a big deal... colored concrete is important ..... Kubby/ Vanderhoef/ .... Will there or will there not be angle parking on the south side of the 100 block of Iowa Avenue? Franklin/It will be just as it is now...designated as a loading area ..... angles parking designated as a loading zone .... In the evening, it will be parking spaces, angles. The change is from parallel to angle. Vanderhoef/The loading zone to be used during the day... from an angles .... ? This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 54 Thomberry/ Franklin/The space that is there .... It will be striped for parking for the angle for the evening .... loading would be impractical to do at an angle. Vanderhoef/ Atkins/Put down loading zone parking. Okay, anything else? (All talking). Norton/ Atkins/If you say we want pavers only intersection, that... moves you to Alternate B ..... Norton/ ....are we into B? Atkins/Yes. O'Donnell/Does this change the width of the sidewalk? Atkins/I don't think it changes the general character of it at all. Franklin/The width of the sidewalk in the first block and in the second block .... Vanderhoef/It Is changing all of them ....design... shows 100 block being five feet wider .... Champion/The curb lines line up. (All talking). Schoon/A lot of it is curb line, a lot of it creating rhythm along the street by placing the light poles in the same location all the way down ....from block to block, the width of this street is going to vary a little. Vanderhoef/...when you line them up,,, wider than anything else .... Kubby/ ....vision .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 55 Norton/We wanted a big open area there. Vanderhoef/ .... I would not remove all of the center parking in the 100 block .... students... faculty... churches .... Atkins/Folks ....when I go to summarize this one... You are re-designing this. (All talking). Thomberry/How can you have parking in the middle of Iowa Avenue and have a beautiful blvd. right in the center? Vanderhoef/There isn't any reason why we can't do a blvd. kind of thing with parking on one side of it... trees and grass and plantings ....have an island there ....a place that this is an entrance to downtown .... Thomberry/I am trying to visualize the parking in the center and have a blvd. looking at the Old Capitol. Vanderhoef/What we are looking at now .... unencumbered road .... trying to encourage businesses .... all using Iowa Avenue parking .... We are creating two arterials .... Clinton Street .....to get traffic moving from north to south of our business district .... Norton/Dee, this is a total re-design ..... Atkins/Let me get everybody's ideas on a piece of paper ..... Norton/That would just blow the whole thing, including parking ramp out of the water for me. Champion/Right. Vanderhoef/ Norton/Two islands .... curb comers will come out .... Vanderhoef/That interferes with loading zones. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 56 Lehman/Is there interest in these proposals to put a row of parking down the middle of Iowa Avenue? Champion/No. Kubby/No. Norton/No. Lehman/Let's move forward then. Atkins/What other issues... Iowa Avenue .... Norton/Infrastructure work... starts where? Atkins/Clinton to Gilbert .... Norton/Does it begin to bear on the Beer Creek sewer? Atkins/No .... Thomberry/Is there any interest in saying B. without the pavers and asking for University participation or doing B ourselves and if the University participates, bringing it up to Level A? Champion/That would be great. Lehman/I want a lot more money from them than what you are talking about ..... Kubby/Are we starting to get into a place that we will do the parking ramp on our own no matter what and if the University doesn't contribute enough, we are not going to do Iowa Avenue? Lehman/Iowa Avenue Streetscape is a priority for me just as the parking ramp is. It is a much higher priority...time frame... If we get a substantial contribution from the University. I believe that doing it in a timely fashion is worth money to them .... They have done absolutely nothing. This is a project that really benefits the University ....There should be some cooperation and I think a significant contribution .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 57 Thornberry/What do you consider a meaningful contribution from the University? Atkins/Let's wrap it all up ..... Kubby/ ....I think it is important to move this ahead .... Lehman/ Atkins/University contribution is a question of timing as well as project quality. Thornberry/What kind of contribution? Atkins/ Lehman/ Norton/Is there any consensus that we should explore... grabbing some parking on Clinton Street? Atkins/That is on our list. Norton/I think we need to get more mileage out of that surface. Vanderhoef/ Kubby/I think there are some safety issues... if we go that route. Atkins/And staff will recommend ..... (All talking). Atkins/Iowa Avenue, we had a number of design questions .... we need to put together some general options... Iowa Avenue... got to have a garage under construction, contracted for... really constrains this project substantially ....University contributions... general design questions about the area. FLIP CHART: Iowa Avenue Streetscape 100 Block 200-300 Block A $1,200,000 $2,400,000 This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 58 B 875,000 1,750,000 C 600,000 1,200,000 Transformer relocation costs (?) Washington St. pavers as part of activity center - adds to flexible use of space Pavers - cost University contribution timing and how much is done If pavers in intersection only, color concrete Loading zone Width of sidewalk in first block Loss of parking in first block Conclusions: Need pkg. structure on the way & University Contribution Atkins/Next .... Multi-Use Facility .... Library...cultural center. This is a general summary of the budget (refers to overhead): OVERlIEADS: Budget - Multi-Use Facility Atkins/Library... plus equipment, $8.3- CenterSpace. The two major issues... auditorium.. parking garage .... Architects and engineers fees ..... escalation clause .... 7.25% .... $22.5 million for that project. Model is over there .... (Refers to overhead): OVERHEAD: Maps (by floor) Atkins/You see the first floor is the auditorium in the CenterSpace. Second floor is the auditorium... CenterSpace and Library expansion. Third floor and up .... commercial development on top. Norton/ Atkins/You would walk under it as you walk into the plaza. Same exercise: What are the components of this project? What are your concerns? .... Kubby/I think we should not skimp on the foundation. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 59 Atkins/Don't skimp on foundation .... Okay. (All talking). Lehman/ .... I don't feel qualified to say we should take $346,000 off of this and $150- off of that .... concerned about is traffic circulation .... such that... whatever is necessary can be accomplished there. Craig/The loading and unloading... gain advantage on Linn Street ..... enter underground parking through the ramp .... gain more spots there along Linn Street for loading and unloading... pull in loading and unloading there .... Lehman/How about that alley between the Library and the parking garage? Will that be open for delivery? Craig/Absolutely. Franklin/Book drop .... Craig/Talked about size of vehicles that will be bringing sets and things to the auditorium... assured that alley would accommodate them. Norton/ Craig/The only connection over to the library is on the second level. You would still have to enter the library building from a ground level .... issues... connection between parking ramp and the library... security problem... staffing .... (All talking). Craig/ ....come to ground level and then go over to the library in the front door .... Atkins/Explain it by check-out Lehman/In the new garage... how do I get to the library? Craig/You can either take an elevator or stairs up and walk under the cover part .... open plaza... into the front of the library .... essentially where it is now. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session Lehman/ O'Donnell/ Craig/ ....talked about ....unintended .... Norton/How will the people working at the library?... Craig/Staff access but not public access. Kubby/ Craig/Delivery of things... could actually go into the library .... Atkins/ Thomberry/Cost of this facility ....accommodated .... Atkins/This project, physical, financial, contingent ....You already said cost is an issue. Norton/Streetscape issues, have they been related at all to the library issues? .... Franklin/Yes. Thomberry/ ....walking... parking availability .... Atkins/Okay ....out of ramp .... Thomberry/Parking could be a problem for those who have trouble with ramps. Lehman/ O'Donnell/How many seat are in the auditorium? Vanderhoef/500. O'Donnell/ ....performance .... Norton/You have two parking ramps plus Chauncey Swan plus underneath... pretty close... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 page 60 WS022698 February 26, 1998 City Council Goal Setting Session page 61 Kubby/Do you think people find this ramp easier? (All talking). Atkins/What else? Any issues? Vanderhoef/This is a design kind of thing. Could we get double the number of parking spaces if we ramp on top of this whole complex rather than underground? Atkins/ ....space, library, parking, development? Something like that? Vanderhoef/ ....we know underground parking is the most expensive .... Kubby/Good question... worry about timing of question .... Franklin/That does not need to be figured out now. Atkins/We will get you that ..... Any more comments on that? Kubby/ ....aggressive about getting... private interest shown .... Franklin/I don't think it is realistic that you are going to get a private developer to commit to a project until we know the outcome of a bond referendum .... Kubby/ Norton/Our aggressiveness in this matter may trigger some of that .... Atkins/Do you want that as an issue, an aggressive posture to pursue? Okay .... Break .... FLIP CHART: Multi Use Facility Library $8,306,000 CenterSpace 7,135,000 Parking 2,666,000 Other 4,325,000 Parking on top of project Don't skimp on foundation This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 62 Traffic circulation/access Cost thru additional revenue Pkg. outside ramp Aggressive posture re private development [Council Break] Lehman/We are ready to go. Atkins/Next issue... Financing Options. You have all read the memo... summarize these for you... Money Available. I made the assumption of $500,000 in Road Use Tax. It will require you to change your policy. I have some discomfort but not enough to tell me not to do that. Kubby/Do you have extra copies? Atkins/Yes .... (Refer to overheads: Atkins February 20, 1998 memo re: Downtown Projects-Financial Proposal, pgs. 3, 4, 5, 6) .... Page 3. Road Use Tax, $5,000... review the projects. I am not uncomfortable with it... It would change our reserve status .... CHANGE TAPE TO REEL 98-36 SIDE 2 Kubby/What do we use the contingency for? Atkins/ ....to be able to move quickly on a capital project that you think is necessary... match money for something .... Kubby/ Vanderhoef/ Atkins/ Norton/Inter-city transfers? Atkins/Yes, we can do that .... This fund is small enough and it is fairly restricted because of state laws and how you use Road Use Tax money. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 63 Next item, Water and Sewer. I show that as a question mark. I need from you some understanding that if there are water and sewer work related to these projects, they should be charged to that fund. What we normally budget is $300,000 a year in wastewater for projects .... expensive to fix sewer lines .... budget $170- a year for water .... our people do the jobs .... Most of our other major projects are financed by Water Sewer debt. Lehman/There are components associated with water and sewer. Is it possible to compute what they would cost if they were done without the rest of the project and use that number? Atkins/ ....example, I proposed about $200,000 for Iowa Avenue... repair .... proportionately, do you want the Water and Sewer funds to bear their share of the cost of these projects? (All talking). Atkins/If they don't have to be done, then we are not going to go ahead and do it. Norton/Does this relieve the problem of the lift stations along there? Atkins/No .... Norton/Will that be a future project that has to be done? Atkins/I don't think so. Franklin/That is going to be a council choice as to whether you do that or not ..... businesses .... would like to have it differently .... Atkins/ Thornberry/Could the water feature be considered water? Atkins/No. It will use lots of water .... Lehman/I think we should know what it would cost to lower that sewer down .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 64 Atkins/When I do this budget... Can I make the assumption... say to the fullest extent, practical and reasonable, use water and sewer money .... It should be able to be financed .... both construction and restoration .... Champion/Is it going to increase the water bill again? Atkins/These projects are probably small enough that they don't have a direct beating on it. Norton/ .... look at problem of depth of that sewer with respect to adjacent properties and it is decided that it is needed to get that done, that should not work to the detriment of this particular project .... It may be that that is the time to do it .... Vanderhoef/And what I would like to also know is giving us not doing this project, what is the expectation like of what we have done. Atkins/So again, fullest extent, practical and reasonable, these moneys are available for this project. Next is the Parking Fund .... several Parking Funds. 1-Operating budget for parking... $1 million operating reserve... And the Improvement Renewal Reserve has $1.4- We had anticipated that we would use approximately #1 million .... I am proposing that we use approximately $1 million from the Parking Reserves to help finance these projects .... It buys a lot of flexibility .... Kubby/Why wouldn't we take more from these funds? .... for the purpose of building new facilities .... Atkins/What we need to do is we must calculate the bond requirements .... Practically speaking... I agree with you that we should use these moneys to the fullest extent possible .... This number could go up .... Norton/ Atkins/When we set the budget, we will calculate what the market is, make all of those decisions... We really don't know until we actually sell the bonds...It could go up. Lehman/ .... $1 million in the current reserve fund, $1.4- in the Improvement/Renewal Reserves. You have to maintain a reserve bond as a certain percent .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 65 Atkins/Oh, that is the bond requirement... We would have to do that. I have not calculated that yet .... Norton/ ....how high could it go? .... Atkins/ ....decide when we got to market. I doubt very much it would be less than that. Vanderhoef/ Atkins/ Thornberry/Transit gets money from the Parking Fund. Atkins/$90,000 .... Thornberry/And we don't have any more buses to buy? .... big expenditures for Transit? .... Atkins/Our fleet is in good to excellent shape .....We have been taking care of ourselves. Kubby/I have a big big picture issue .... Talking... assuming we are going to do all these different funds. What would this look like... for all the other expenses ....multi-use facility to do 100% GO Bond? Atkins/You mean property tax paid? I have that calculation for you. When we get into these discussions, I can give you some ideas on that ..... Okay, Parking Revenue Bonds ..... A bond we sell and pledge the revenue from the system. We estimate that we have $3.5 million capability without any rate adjustment .... As we begin to bump up that number higher, the risk for rate adjustment increases proportionally .... We think we can do the $3.5-... land cost...acquisition.. take from cash that we have in the previous life. Kubby/Was it last year that we raised on-street meter costs? Atkins/...Yes. Kubby/What year did we last raise the ramps? Norton/We adjusted those two years ago ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 66 Atkins/What we will do, we will do some calculations for you. Moving on. General Fund .... I don't recommend it .... You need to know that it is there. Lehman/Why don't we just ax it right now. Kubby/I agree. Atkins/University of Iowa, that is a question .... Kubby/I think we should talk about council members becoming part of the discussion .... There should be a lot of council members involved. Atkins/I have a basic agreement with that. I really think you all kind of got to get in there and pitch ....doing a project that clearly benefits you all .....You are unanimous on this one. Norton/We ought to do it as a collective rather than separately. (All talking). Atkins/Personal pressure, group pressure .... General Obligation Debt has a question mark. That is your broadest capability .... available option. How you retire the debt is subject to upcoming discussions .... It is truly a balancing. Cultural/Scientific Property Tax Levy is something available .... 27 cents would generate up to $440,000 annually. It would require a referendum. Vanderhoef/ ....cannot happen until after it is built? Atkins/My understanding is that it is an operating levy .... day to day operations .... Not for the Library. This would be for the CenterSpace Project ..... Sales Tax Option. What I did here was in the numbers that Don prepared in 1996 ..... I just simply inflated them at 3% a year... $5 million .... Those will change with the potential from the Coral Ridge Mall .... vote on it collectively .... One other issue. There are no longer five cities that would have to vote. It would be six because Tiffin touches Coralville, touches Iowa City .... Give you the details later. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 67 The final one .... Parking Income .... has to do with the projects that you settle in on .... For example, parking in the multi-use facility is 100 spaces at $2.7 million. What might the policies be with respect to that parking? ..... Is it available to the public routinely? .... We need to calculate the kind of money under various scenarios that might be generated by that parking facility. Same with Iowa Avenue... money would be applied directly to the parking project cost. There are other cost negatives .... pulling parking of the projects .... have to calculate the impact for you .... That is an element .... all goes into the system... affect it is going to have on the system .... Lehman/ .... CenterSpace .... use will increase as time goes .... initially we want to encourage as much use as possible .... Atkins/The way what you just said .... you know it is available ....The only thing you have eliminated is the General Fund ....What we have it what is up there now other than General Fund .... We will be doing all the calculations for you. Lehman/With the exception of two items, they are all one time. For example... Road Use Tax, that is a one time expenditure. Atkins/Road Use Tax would be capital; Parking Fund would be capital; Parking Revenue Bonds would be capital; General Fund is out; University of Iowa....pursue capital; GO Debt is capital; Cultural and Scientific Levy ... annual number; Sales Tax is an annual number. Kubby/University ... negotiate payments over a period of time. Atkins/ ....That is the source of financing. Thomberry/I would not be interested in all in levying a Cultural/Scientific .... Kubby/We would have to build it first .... Vanderhoef/Can't rely on having that maintenance money at a later date. Norton/ Atkins/I would like to move onto step three of our analysis .....page 5. (Refers to overhead): This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 68 OVERHEAD: Financing Plan- pg 5. Atkins/Downtown Streetscape .... currently have bond sale pending of $1.6 million .... making adjustments to these .... suggest that we could substantially fund it from our current debt planning over next 2-3 years... apply Water and Sewer money, should drop that down .... debt scheduled approximately $10, 8, 7 & 5 million over the next four years... incorporated that into the current plan .... $500,000 to $600,000 worth of debt. I think that could be accomplished comfortably within our current debt plan... allow you to substantially do the streetscape right now. Thornberry/How does that affect water and sewer rates? Atkins/It shouldn't substantially .... only project is a small water line .... We have to replace a waterline if we are going to do this project ....considered a routine project. Lehman/ Atkins/Do it right while we are in there. Norton/ Atkins/ .... You have talked about phasing .... Do one major component of it .... calculating it... a little less than. We will get you those numbers. Publicly if you wish to say can we do the Downtown Streetscape comprehensively, one time... the answer is yes. The Iowa Avenue Streetscape Project. I averaged it... subject to a whole lot of debate. Scale of the project would need to be reduced .... We will have to pin that down for you... targeted amount of $2.7 million... about $200,000 in Water and Sewer component; Road Use tax-S500-; whatever the University might support it. Then the GO debt .... $2 million, annual debt of $170,000 .... incorporated into the proposed GO Debt Sales Tax portion of the multi-purpose .... Thornberry/Would this number go up if it were delayed after the parking facility? Atkins/It depends on the length of the delay .... I would put an inflationary adjustment into the thing .... Bond market... used 6% 20 year bond .... Rule of thumb, for every This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 69 $1 million worth of debt, it is $87,000 a year for 20 years ....Iowa Avenue Parking Garage. (Refers to overhead) OVERItEAD: Iowa Avenue Parking Garage- pg 6. Atkins/We would propose that the .... $4.2 million Parking Revenue Bond... rates may have to be adjusted .... We do have $1 million in our Parking Reserve... many unique issues with this project ..... could be generating lease income .... That is a source of moneys available to you ....Parking Revenue Bonds and Reserve could come close to financing this project .... Norton/The up front costs... do they include anything for the actual physical construction of the equivalent of the Cottage and Harmon Building? Atkins/No .... Davidson/Shell component is in but otherwise the relocation .... That is part of our negotiation with acquiring the property .... do something with the relocation. Thornberry/A question about the retail spaces that we are relocating and putting back into this parking facility. Would they have unique facades outside? .... And Karin is shaking her head yes. The city then would be responsible for the upkeep? .... Atkins/ ....tenant... lease ....We could sell it. Davidson/We are leaving that open. Thornberry/ Atkins/Part of negotiations .... very complex deal .... I have not put one of these together... call upon some assistance... lease hold agreements .... This could take some time. Thomberry/...person who owns the property... going to have less expense after it is done and remodeled .... Atkins/ .... things that you can do ..... Those are things we have not answered for you ..... I just simply don't know what those property owners are going to require ..... Thomberry/Keep them apprised .... This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 70 Atkins/I promise you no deals until it is brought back to you. Lehman/ Atkins/From a design .... standpoint, we want it to look nice... storefronts .... Linn Street and Iowa Avenue... build that character back in. Norton/ Atkins/ Norton/Financing of this is pretty well in place .... Atkins/Library/CenterSpace/Parking Multi-Use Facility. $22.5 million... require referendum... to incur the debt... pledge the property tax as the underlying foundation for the debt in order to get the best rates... debt retired by sales tax which would also require a referendum. In order to make this project go, you would have to vote yes twice. Vanderhoef/ Is there a way that you could do this with only one vote? Atkins/I don't think so ....referendum of the debt is a 60%. The referendum on local option is 50% and it involves a different cast of characters ..... It is different .... walk you through it. The local option sales tax thing is really pretty complex. Kubby/I am interested in seeing what our debt service levy would look like .... this particular project with GO bonds. Atkins/Quick calculations .... Kubby/I want to support the referendum for GO debt .... But I do not support a local option sales tax ..... Capital money in not the hardest part for us .... Atkins/Our current debt position, we are at 35% of our allowable. This would take us to .... 60%... We have incorporated the upcoming debt on the Capital Plan as you have adopted it over the next three years ....We are going to be retiring other debt and replacing it. Kubby/A little under 60% of our allowable debt includes this project. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 71 Atkins/Your policy on Debt Service Levy is 25%... You would have to make a deliberate decision to exceed that policy ....It peaks at 26.8% ....just for a year ....We are at 14% now. Lehman/ Atkins/We don't exceed that as a matter of local policy. Kubby/Do you know what that translates to? Atkins/We have translated that debt... today's dollars .... $100,000 residential property, $63.00 a year. That is the assessed valuation, then you apply the rollback... new tax rate .... It is the assessed valuation. Norton/ Champion/ Atkins/$150,000 house, Connie, is about $90 a year .... additional property tax if you paid for it by property tax .... If you chose not to use the sales tax- What you will need to do .... 1-You should pass a detailed resolution, not only explaining how the sales tax money is to be used, but handle all of the what-ifs ....They need to know exactly what the expressed intent would be. Thornberry/Would a property tax increase have to be on the public referendum? Atkins/Yes. Champion/On the referendum, could you say that you support the Library/CenterSpace .... That is the first question. If that passes, you property taxes will go up $63.00 a year for every $100,000. Could the second part of the referendum, the 1% local option tax and if that passes the referendum will be paid for by that and all of these other things, too? Atkins/The idea is to .... a detailed resolution that says something such as that. If the first one were to pass, I will raise the issue with you that you can't afford to operate because we are back to the General Fund problem of covering the operational costs .... Sales tax component is to pay for the debt and the operation. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session Thornberry/So there would not be a sunset clause. Atkins/No, there would not. Kubby/All sorts of operating suggestions .... Atkins/You cannot... sales tax is the most common form of finance in Illinois. I don't recall cities pledging GO debt to be retired by sales tax ..... We want the underlying property tax .... gives you the best rates... The public would need to know .... sales tax... there for 20 years or more. Kubby/What happens after 20 years? Atkins/ .... What we would have to do is that .... under sales tax legislation... council would have to go back to the public... You can change the proportions... in another vote .... Kubby/ Atkins/To incur the $22.5 million worth of debt, you need a referendum. To go into a debt, you need a referendum regardless of how you pay for it. Kubby/ Atkins/To go into debt, you must get the public's approval. Norton/ ....alternatives as to how that might be retired. Atkins/ ....We need a discussion to talk about that. Kubby/Is it possible, instead of having this resolution of intent, to have on the ballot two different ways of paying for the GO debt .... Atkins/Yes... I need to do a little research. I think it could be done. Kubby/ Atkins/ Kubby/ This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 page 72 February 26, 1998 City Council Goal Setting Session page 73 Atkins/You need 60% to go into debt. Kubby/But the choice between debt service levy or the sales tax .... Atkins/If you are going to retire it with property tax, that is the 60 .... Lehman/You don't need a sunset clause. Council can cancel the sales tax anytime after one year .... What do you want to accomplish in the next seven minutes? .... Are you looking for something from us other than what was on the board? Franklin/We are proceeding with the Downtown Streetscape Plan in terms of surveying the downtown... to move along with this... try to get something done this year. if there are going to be significant changes or if you are not going to pass the resolution on the Downtown Streetscape Plan... March 10... more delay there is, then we won't get anything done this year .... imperative on that particular one... Lehman/My concern was there was some discussion about trying to lean this up a little bit .... Get indication as to whether or not we want to move forward with this. I believe we do. Vanderhoef/We want to move forward at a lesser price. Lehman/ Atkins/My preference would be you have as much as you are going to get today. You do need a discussion on sales tax and financing .... I want to go back to each one of these projects and I want to prepare a little write-up for you... summarize what I think you decided... stick a new number on it ....Try to pull out the pieces that allow you to vote separately on ....phasing ....You need to express that in a vote. I am going to do that for each one of these things... survey work... We got to do it anyway... keep things going. Then... try to apply some of the financial issues while still giving you some options .... I want to be able to express to you this downtown investment initiative in these four projects as you generally outlined for me today. Lehman/If we ..... Downtown Streetscape this year.. Are we going to ...send it back to a committee? .... Should we not tell them now? This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session page 74 Atkins/Understand that if you want to do the Downtown Streetscape .... that one is ready to go at $3.5- You are saying back it off. That project is ready to go. I think Iowa Avenue Parking Garage is ready to go... get some preliminary design work done. Iowa Avenue Streetscape, clearly some contention. The multi-purpose facility, that is a political debate over whether you are using local option tax... As long as we are doing this comprehensively... I think there are things we can keep moving along on .... Norton/If we pass the resolution on the 10th, Ernie, that doesn't bind us to some particular number. You are saying if we are asking the Committee to cut $400,000 out of that $3.5- or something... we ought to say that. Kubby/Right .... Atkins/ ....I don't think you can do that tonight Thornberry/I think there is more conversation on the Downtown Streetscape than there is on Iowa Avenue .... more problems... changes ....We have gone basically with B .... on Iowa Avenue. Champion/ .... talk about Downtown Streetscape... give it to them and tell them to make the cuts... Thornberry/ ....What does lights have to do with limestone? Atkins/It is a design question .... Franklin/If we are going back to the Committee for basically a re-do of this, we are not going to start anything this year .... Three conclusions that you came to today .... the phasing you do need to decide. Are you going to change it by area or... by item? That is something this group needs to decide. Planters, if you say a blend material, that brings down the cost. If you just leave that as direction, I think we can go to the design consultant .... Next time we look at this .... bid and specifications .... The direction from the council is a blend of materials .... to put in those planters... then able to move along under your general direction. Thornberry/Can we say $2.5-? Norton/I was going to say save $500,000. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session Thomberry/I was going to say $2.5- Champion/I am willing to spend $3 million. Norton/Take it from $3.5- down to $3- and see what can you do. Kubby/$2.7- Thornberry/ ....I can live with $2.7- Norton/Me, too. (All talking). Vanderhoef/Give them the range of $2.5- to $2.7. Norton/That is too low for me. Atkins/More room than that. (All talking). Norton/We would like $2.7- as a target and we would suffer $3- Lehman/ ....I would like to give a target of $2.7- CHANGE TAPE TO REEL 98-37 SIDE 1 Atkins/One final question then. Anything- Vanderhoef/Let's go this, $2.7- max. Atkins/Phasing, you are split on that. Where do you want to go? Lehman/I believe the phasing would be best left to the architect .... Kubby/ ....lighting ....Then it will be by geography after that .... (All talking). page 75 This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698 February 26, 1998 City Council Goal Setting Session Schoon/(Can't hear) It is cheaper to do it phasing by area ...... Lehman/That is the big thing, try to get it done this year. Kubby/I changed my mind about the amount. I want to go up to $3-. Norton/ ....I still think if you go down to $3-, you begin to cut the comers .... Lehman/Where are we? We were at $2.7-. I have a $2.7- here ..... $2.7- is the goal, done this year. Goal is the right word. Atkins/Thank you. (All talking). Atkins/Before I let you go. You have not finished the application of the financing options-sales tax discussion and you have not gotten into the political issues. That is reserved for another day. Kubby/Can we have it a separate day? .... Atkins/Thank you for your time .... (All talking). Calendar 98-37 S1 Lehman/All right, calendars .... Are people prepared to schedule a date... continue discussion of the sales tax? .... (All talking). Champion/I will be back the 15th .... I will be gone 7th through the 15th of March. Kubby/19th? Atkins/I won't be here. (Schedule Discussion). Vanderhoef/Let's do it in the afternoon of the 25th before JCCOG. This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 page 76 WS022698 February 26, 1998 City Council Goal Setting Session page 77 Kubby/ Lehman/2:00 to 4:00 PM on 25th, Wednesday .... Kubby/Sales Tax. Davidson/(Can't hear). Lehman/Steve, is that also a time we are going to be discussing financing issues on Iowa Avenue relative to the University contribution? ..... Atkins/We will do our best to get you an answer to that. Lehman/ .... mentioned .... move forward. I would like to see us arrange for a meeting... Mary Sue and Dick... University ... with part or all of the council ....Important that we meet fairly soon. Atkins/Okay, we will see what we can do. Lehman/ Meeting Adjourned: 3:10 PM This represents only a reasonably accurate transcription of the Iowa City council meeting of February 26, 1998 WS022698