HomeMy WebLinkAbout2003-12-04 Info Packet CITY COUNCIL INFORMATION PACKET
CITY OF IOWA CITY December 4, 2003
www.icgov.org
IP1 City Council Meeting Schedule and Work Session Agendas
IP2 Memorandum from City Clerk: January Meeting and Budget Schedule
IP3 Memorandum from Planning and Community Development Assistant Director and
Parking and Transit Director: Summary of City Council Decision Making;
Financing of Court Street Transportation Center Childcare Facility
IP4 Letter from Parks and Recreation Director and JC DogPAC Vice President to
Residents Living Near the Iowa City Landfill: Off-Leash Recreation Area
IP5 Memorandum from Community and Economic Development Coordinator: FY05
Applicants for CDBG and HOME Funds
IP6 Iowa City Police Department P.A.U.L.A. Report - October 2003
IP7 Building Permit Information - November 2003
IP8 Agenda: December 4 City Council Economic Development Committee
IP9 Minutes: September 18 PATV Board of Directors
I PRELIMINARY/DRAFT MINUTES I
IPlO Iowa City Human Rights Commission: October 28
IPll Iowa City Telecommunications Commission: November 24
City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas December 4, 2003
www.icgov.org
J TENTATIVE FUTURE MEETINGS AND AGENDAS J
· MONDAY, DECEMBER 15 Emma J. Harvat Hall
6:30p Special Formal Council Meeting
To follow Special Formal Council Work Session
· TUESDAY, DECEMBER 16 EmmaJ. HarvatHall
7:00p Formal Council Meeting
· THURSDAY, DECEMBER 25
CHRISTMAS HOLIDAY - CITY OFFICES CLOSED
· FRIDAY, DECEMBER 26
CHRISTMAS HOLIDAY - CITY OFFICES CLOSED
· THURSDAY, JANUARY 1
NEW YEAR HOLIDAY - CITY OFFICES CLOSED
· MONDAY, JANUARY 5 Emma J. Ha/vat Hall
6:30p Council Work Session
· TUESDAY, JANUARY 6 Emma J. Ha/vat Hall
7:00p Formal Council Meeting
, THURSDAY, JANUARY 8 TBD
8:00a - 5:00p Special Council Work Session
· Council Priorities Retreat
· TUESDAY, JANUARY 13 Emma J. Ha/vat Hall
6:30p - 9:00p Special Council Work Session
· Budget
Meeting dates/times/topics subject to change
FUTURE WORK SESSION ITEMS
Regulation of Downtown Dumpsters Downtown Historic Preservation
West Side Plan Private Sponsorship of Public Services
No Smoking within 20' of City Building Entrances
City of Iowa City
MEMORANDUM
Date: December 3, 2003
To: City Council and Council Elect
From: Marian K. Karr, City Clerk ~'~
Re: January Meeting and Budget Schedule
At your orientation meeting on Tuesday you agreed to the following January schedule. Due to
Martin Luther King's birthday the work session scheduled for January 19 is rescheduled to
January 20 (before the formal meeting). Please note these dates on your calendars.
Monday, January 5 - 6:30 p.m. Special Formal Organizational
Regular Work Session to follow
Tuesday, January 6 - 7:00 p.m. Regular Formal Meeting
Thursday, January 8 - 8:00-5:00 p.m. Council Priorities Retreat
Tuesday, January 13 - 6:30-9:00 p.m. Work Session - Budget Overview
Thursday, January 15 - 8:30-Noon Work Session - Budget
Tuesday, January 20 - TBD Special Work Session (rescheduled from 19th)
7:00 p.m. Regular Formal Meeting
Wednesday, January 21 - 4:00-6:00 p.m. Joint meeting at Johnson County
Thursday, January 22 -1:00-4:00 p.m. Special Work Session - Budget
Tuesday, January 27 - 6:30-9:00 p.m. Special Work Session - Budget (if needed)
Regular first and third formal meeting schedule continues with the meeting of February 3
(schedule attached). Staff estimated approximately 11.5 hours of time for review of the budget.
This schedule takes into consideration the regular meeting schedule, and the necessity to set
public hearing (for February 17th) on the budget at your regular meeting on February 3.
Packets for the January 5/6 meeting will be available on December 23ra after 3:00 PM.
Attachment: 2004 Regular Meeting Schedule
December in house schedule (staff only)
cc: City Departments Heads
Boards and Commission Staff
Maintenance
Jerry Nixon
Bob Hardy
S clelkfbudget doc
City of Iowa City
MEMORANDUM
Date: November 26, 2003
To: City Council
From: Jeff Davidson, Assistant Director of Planning and Community Development
Joe Fowler, Director of Parking and Transit ~-~_
Re: Summary of City Council decision making; financing of Court Street Transportation
Center childcare facility
The following information will summarize your decision making at the November 24, 2003
City Council meeting pertaining to the financing of the Court Street Transportation Center
childcare facility.
We will indicate to the Court Street Transportation Center contractor that we
will accept the $409,000 childcare center fit-out alternate and we will finance
this construction through an internal loan.
The loan for the fit-out of the childcare center will be repaid from lease
payments from the childcare center operator. We estimate the revenue stream
from the childcare center operator to be $50,000-$80,000 annually; the
required debt service is estimated at $35,000 annually.
The remaining revenue from the childcare center operator will be dedicated to
the operating and/or capital expenses of Iowa City Transit.
The $250,000 in CDBG proceeds from the sale of parcel 64-1a will be returned
to the Housing and Community Development Committee for a recommendation
on reallocation. The City Council will make the final determination on the use of
these funds, but it is no longer intended that they will be used on the Court
Street Transportation Center childcare center.
Let us know if we have misinterpreted anything; otherwise, we will proceed according to
the above provisions. Also, we have received notification that the fit-out of the Greyhound
bus station will be paid for by a federal grant from Iowa DOT to Greyhound.
cc: City Manager
ppdadm/mem/jd-jfCSTC doc
220 SOUTH GILBERT STREET
IOWA CITY IOWA 52240-1632
C I I Y (-) I: 10 W A CITY
"Discover the Benefits"
November 25, 2003 PHONE (319] 356-5100
FAX (3 I9) 356-5487
www.icgov.org
TO: Residents living near the Iowa City Landfill
FROM: City of Iowa City, Parks & Recreation Department and
the Johnson County Dog Park Action Committee
RE: Off-leash recreation area
Friends,
The Iowa City Parks & Recreation Department has been working with the Johnson
County DogPAC (Dog Park Action Committee) searching for public property that would
be suitable for the development of an "off-leash recreation area" (i.e. dog park). This will
be a fenced-in area where dog owners can take their dogs and let them nm/exercise off
leash, and also enjoy some leisure time with other dog owners.
One possible location that has been identified is a 40-acre parcel owned by the City just
west of the landfill, about 1/4 mile south of IWV Road. It is bordered on the west by
Kansas Avenue, and was previously owned by Robert and Marjory Rogers.
The City and the DogPAC Board of Directors would like to invite you to an
informational and question/answer meeting to take place on Monday, December 8th, 7:00
p.m. at Chatham Oaks, 4515 Melrose Avenue. The meeting will take place in the dining
room; attendees should use the main entrance to the building. The purpose of this
meeting is to give you, the nearby residents, the opportunity to hear about tentative plans,
ask questions and provide input.
We hope to see you there. In the meantime, should you have any questions please feel
free to contact Ten-y Trueblood, Parks and Recreation Director at 356-5110.
T eb,ood '"
Beth Shields
Director of Parks & Recreation Vice-President
City of Iowa City Johnson County DogPAC
City of Iowa City IP5
MEMORANDUM
DATE: December 4, 2003
TO: City Council
FROI4: Steven Nasby, Community and Economic Development Coordinator~
RE: FY05 Applications for CDBG and HOME Funds
For your information, enclosed are the application forms and applicant guide for the FY05
round of Community Development Block Grant (CDBG) and HOME Investment Partnership
program monies. HCDC reviewed and approved these materials at their November 20
meeting.
Both the City Council and HCDC encourage scattered sites for residential facilities funded
through CDBG and HOME. Since the application cycle for FY05 funding is starting, some
language regarding scattered sites has been included in the application materials to help
formalize the encouragement for scattered sites. The FY05 Applicant Guide provides
information to the applicants regarding the level of Iow-moderate income students within
the school district. Projects proposing a location or locations within elementary school
attendance areas that contain more than 20% Iow-moderate income students (the Iowa
City School District average) may be denied funding or other support by the HCDC and/or
City Council. This is not a comprehensive policy; however, it serves as a notice to the
applicants that the City Council and/or HCDC will be taking a closer look at the location of
residential facilities funded with CDBG\HOME.
HCDC also requested some minor changes to the application forms that included adding a
line to the property tax question where the applicant would indicate the amount of property
taxes the proposed project would generate. HCDC also felt that the applicants would
benefit by having discussions with staff before the submission of an application. As such,
HCDC added a question to the application asking if the applicant had met with staff.
Council action is not required to approve these application materials. As in the past, the
CDBG\HOME funding cycle starts with the public announcement of funds available and
distribution of application materials. For FY05, the start of the application cycle will be
December 12 and applications will be due on January 23.
Tf you have questions or need additional information please contact me at 356-5248.
Cc: Housing and Community Devel6pment Commission (memo only)
Karin Franklin, Director of Planning and Community Development
Steve Long, Associate Planner
Tracy Hightshoe, Associate Planner
Attachments
FY05 Allocations Timeline
11-25-03
Dates Subject to Change
Dec. 12, 2003 Public notice that CDBG and HOIVlE applications are available
3an. 23, 2004 Applications due to City of Iowa City by :~2 noon
Feb. 19, 2004 HCDC meeting question/answer discussion with applicants
Nar. 3, 2004 Final HCDC ranking forms due to City staff
Mar. 11, 2004 HCDC meeting: review of groupings and consensus funding
scenario
IVlar. 18, 2004 HCDC meeting: recommendation on CDBG/HOME funding awards
Mar. 25, 2004 HCDC justifications memo due for council packet
Mar. 31, 2004 Draft FY05 Annual Action Plan done - 30-day comment period
begins
April 19, 2004 :If Needed -.~oint HCDC/City council meeting
April 20, 2004 City Council: public hearing on the FY05 Annual Action Plan
iVlay :~, 2004 Expiration 30-day comment period on the FY05 Annual Action Plan
May 4, 2004 City Council: resolution-approving the FY05 Annual Action Plan
3uly 1, 2004 Start FY05 projects
December 2, 2003
FY05 APPLICANT GUIDE
IOWA CITY CDBG AND HOME PROGRAMS
This guide outlines requirements for individuals/organizations (applicants) applying for and receiving
Community Development Block Grant (CDBG) and/or HOME Investment Partnership (HOME) program
funds through the City of Iowa City. In FY05 the Housing and Community Development Commission
(HCDC) is encouraging applications that address activities that have been identified as underserved (see
Appendix A).
The applications for FY05 funding (housing and non-housing) include a number of narratives, statistical and
financial questions so please contact staff if you have questions or need technical assistance. Also, each
application has a cover sheet that outlines several general guidelines.
NEW FOR FY05
To encourage the distribution of housing or residential facilities (e.g. permanent housing - rental and
homeownership, transitional housing, homeless shelters, and special needs housing), HCDC and the City
Council will consider potential impacts on elementary school districts. Attached, as Appendix B, is a listing of
the Iow-moderate income rates of the ICCSD by building. Housing projects that propose a location or
locations within elementary school districts that are over the ICCSD average of 20% Iow-moderate income
students may be denied for funding or other support by HCDC or the City Council.
In FY05, $164,700 will be available for public services. This amount for public services is higher than in
previous years due to the one-time inclusion of $250,000 in program income from the sale of the 64-1a
parcel.
Financial Terms for CDBG\HOME Applicants
The U.S. Department of Housing and Urban Development (HUD) is encouraging both grantees (cities,
counties and states) and applicants (subrecipients such as yourselves) to maximize private investment. HUD
has set a national goal of leveraging three private dollars for each public dollar invested in a project.
Although this is not a program requirement we are asking you, as applicants, to leverage private funding,
volunteers and in-kind contributions whenever possible and to include this information on your application.
Both volunteers and in-kind donations are very important. These contributions are worth points in the
ranking sheets and are included in HCDC's evaluation of your application. A revised section detailing the
amount and value of volunteer labor is included in the FY05 application forms,
Applicants can apply for grants and/or loans from the CDBG and HOME programs. All applications will be
evaluated and ranked by HCDC. A copy of the ranking sheet has been included in this document. HCDC
has recommended the following financial assistance format for CDBG and HOME applications.
· Housing activities by a for-profit organization will be eligible for an amortized loan for the period of
HOME affordability up to 30 years. The interest rate will be prime rate (as of January 1, 2004)
minus two points.
· Housing activities by a non-profit organization will be eligible for a 0% amortized loan for the
period of HOME affordability up to 30 years.
Each housing project, except minor home repairs, funded with CDBG and/or HOME funds must
appraise to value by an independent third party appraiser. If the project costs exceed the appraised
value; the applicant/owner must repay the City the difference between the appraised value and the total
project cost, up to 100% of the City's contribution.
· Public Facilities activities undertaken by non-profit organizations will be eligible for a Conditional
Occupancy Loan (no interest or repayments for as long as the applicant operates the facility for
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the use specified in the CDBG Agreement). Upon termination of the Agreement or change in
use, 100% of the original CDBG award will be repaid.
· Public Service activities will be funded as grants.
**All financial terms are subject to change as directed by the City Council **
CDBG\HOME Funding Process
The following is a proposed timeline for the FY05 CDBG\HOME funding process. This process is slightly
changed from prior years; however, the basics remain the same.
1. Applications Due 12 noon -- January 23, 2004
2. HCDC Meeting - Question~Answer with Applicants February 19, 2004 (Feb. 18, if needed)
3. HCDC Meeting - Review Grouping and Consensus March 11, 2004
4. HCDC Meeting - Funding Recommendations March 18, 2004
Introduction to Applicant Guide
Part I of this guide describes the amount of funding available for allocation in FY05. Part II clarifies
requirements for those considering applying for funds. Part III specifies provisions contained in the
Agreement between the City of Iowa City and the Applicant.
PART I. FEDERAL FUNDING EXPECTED TO BE AVAILABLE FOR FY05
In FY05 the City of Iowa City is expecting to receive approximately $1,830,000 in federal funds from the U.S.
Department of Housing and Urban Development (HUD). Of this figure, Community Development Block
Grant (CDBG) funds account for about $1,100,000. The CDBG program may be used to fund a wide range
of activities from housing projects to the provision of human services. The HOME Investment Partnership
program accounts for about $730,000. The focus of the HOME program is for affordable housing activities
homeownership opportunities, rehabilitation, or new construction for rental or owner-occupied units and
tenant based rent assistance).
The City of Iowa City has adopted the 2001-2006 Consolidated Plan (a.k.a. CITY STEPS), as the overall
guide for allocating CDBG and HOME funds. CITY STEPS has five-year priorities, strategies and goals
designed to address the needs of Iow-income persons for housing, jobs and services in Iowa City. Priorities
outlined in CITY STEPS are attached or they may be found on pages 91-92 and 98-99.
Since this is the fourth year of the 2001-2006 CiTY STEPS Plan, the HCDC will also be considering whether
or not the needs outlined in CITY STEPS have been addressed in previous year(s) and if additional funding
or programs are needed to adequately meet an identified need or priority. The table in Appendix A show the
allocation of funds for the last two fiscal years. As always, the City Council will also be reviewing the FY05
CDBG and HOME program budget and holding a public hearing prior to the FY05 Annual Action Plan being
submitted to HUD.
CITY STEPS contains a one-year action plan that is submitted annually to show the current year's allocation
of funds. Because CITY STEPS is a multi-year plan it is important to structure each annual action plan so
that the overall strategies and goals are being met. These goals, and the City's efforts to meet these goals,
will be the method HUD will use to measure the City's performance and compliance with the CITY STEPS
Plan. In order to direct CDBG and HOME funds to activities meeting these multi-year goals, funds will be
allocated to five categories. The categories and the approximate amount of funds available in each are as
follows:
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Housing Activities $896,700
Public Services $164,700
Economic Development Activities $164,700
Public Facilities and Infrastructure $360,900
Program Administration and Planning $243,000
TOTAL $1,830,000
A requirement of the HOME program states that not less than 15% of the HOME allocation be reserved for
Community Housing Development Organizations (CHDOs). In FY05 this set-aside is to be a minimum of
$109,500. This amount is contained in the Housing Activities category as shown above.
Please note that the dollar amounts assigned to each category are somewhat flexible. Also, it is the City
Council's policy to allocate $105,000 of the Public Services funds to annual operating expenses of Human
Service Agencies, as part of the City's Aid to Agencies budget. This leaves approximately $59,700 for
distribution to other public service activities. This amount for public services is higher than in previous years
due to the one-time inclusion of $250,000 in program income received from the sale of the 64-1a parcel.
In addition, there are set-asides for the Iowa City Housing Rehabilitation program of $200,000 and $164,700
for the Council's CDBG Economic Development Fund. When the Housing Rehabilitation Program set-aside
is subtracted from the Housing Activities category there is approximately $696,700 left for distribution to
housing applications including CHDOs.
PART II. APPLICATION REQUIREMENTS AND CONSIDERATIONS
Applicants for these federal funds should evaluate the following HUD guidelines as well as City policies
contained in CITY STEPS when considering the types of proposals, funding estimates, and time schedules
for achieving their program\project goals.
National Objective
ALL Proposals must address a Low-Moderate Income Benefit
a. CDBG Funds
The National Objective of the CDBG Program is the "development of viable urban communities by
providing decent housing and suitable living environments, and expanding economic opportunities,
principally for persons of Iow and moderate income." At least 51% of the program beneficiaries
(persons or households) must have incomes at or below 80% of the local median income category.
(Where assistance is provided directly to individual households (e.g. housing rehab), all of the
households must have incomes below 80% of the median household income).
b. HOME Funds
The nationar objective of the HOME program is the provision of safe and decent affordable housing.
All activities undertaken with HOME funds must benefit persons or households below 80% of median
family income. An additional income restriction is added for rental housing projects funded by
HOME. For these rental projects, 90% of the HOME assisted units must be targeted to persons
and/or households below 60% of the median family income.
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Following are the median income limits established for Iowa City effective February 20, 2003.
Persons per household 30% 60% 80%
1 person $14,650 $29,340 $39,100
2 persons $16,750 $33,480 $44,650
3 persons $18,850 $37,680 $50,250
4 persons $20,950 $41,880 $55,850
5 persons $22,600 $45,240 $60,300
6 persons $24,300 $48,600 $64,750
7 persons $25,950 $51,960 $69,250
8 persons $27,650 $55,260 $73,700
The CDBG statute pertaining to the Iow-moderate income national objective specifies criteria for determining
Iow- and moderate-income benefit.
1. The activity must be carried out in an area or neighborhood consisting predominantly of Iow-
moderate income persons, or the activity must involve facilities or services designed for use predomi-
nantly by Iow-moderate income persons. Demographic information is available at the Planning
Department. In some instances, applicants may need to conduct a survey of the potential
beneficiaries to determine income eligibility.
2. Housing that is being improved, as part of a project must be occupied predominantly by Iow-
moderate income persons.
3. Job creation or retention as an activity must involve employment of predominantly Iow and moderate-
income persons.
ELIGIBLE ACTIVITIES
a. Activities that can be carried out with CDBG funds include, but are not limited to, the following:
· Acquiring real property, demolishing structures and clearing property, and relocation assistance
for residents of property being demolished.
· Rehabilitation or preservation of residential and nonresidential structures, including
weatherization, painting, accessibility improvements, emergency repairs and comprehensive
rehabilitation.
· Construction of public facilities and improvements, such as water and sewer facilities,
infrastructure repairs and installation of curb ramps, construction of neighborhood centers and
installation of accessible playground equipment.
The provision of public services within the limit of ~5% of the community's CDBG allocation,
including education, training, employment, health, drug abuse, fair housing, crime preven-
tion, child care, recreation, and energy conservation programs. The City of Iowa City
currently allocates $105,000 to the Human Services agencies in conjunction with its "Aid to
Agencies" budget.
b. Activities that can be carried out with HOME funds include the foilowing:
· Acquisition of real property (including Home Ownership Assistance), payment of "soft" costs
5
associated with a project, demolition and clearing property, site and infrastructure improvements,
and relocation assistance for persons being displaced by a HOME activity.
· Rehabilitation or preservation of residential structures (comprehensive rehabilitation only).
· Tenant Based Rental Assistance (TBRA) for a period of up to 24 months.
· New construction of affordable housing units (rental or owner-occupied).
· Operational expenses and Capacity Building for Community Housing Development Organizations
(CHDOs) within the limit of 5% of Iowa City's HOME allocation.
INELIGIBLE ACTIVITIES
The following types of activities that are ineligible include, but are not limited to, the following:
· Buildings for general conduct of government and expenses required to conduct the regular
responsibilities of local government, e.g. street maintenance, public buildings for government.
· Political, religious and lobbying activities, income payments, such as rent assistance and mort-
gage payments.
· CDBG ONLY: New housing construction, except for residential facilities providing shelter for
persons with special needs (homeless shelters, convalescent homes, halfway houses, and group
homes).
· Purchase of construction equipment, office equipment, fixtures, motor vehicles, furnishings or
other personal property not an integral structural fixture such as computers, typewriters and other
office equipment.
PERFORMANCE SCHEDULE AND PA YMENT
Performance schedules will be outlined with the goal of completing the project within the City's fiscal
year (July 1-June 30).
After the contract has been formalized, disbursements can be made upon receipt of 1) invoices for
labor, materials and services rendered, and 2) signed lien waivers (as appropriate) covering all
amounts to be paid. In some instances, pre-agreement costs may be reimbursed to applicants;
however, Community and Economic Development staff must be contacted prior to making any pre-
agreement disbursements. In case of minor cost overruns or requests for additional funding the City
Manager and staff may approve a contract amendment that is non-substantial. In the case of
substantial changes (as defined in the 2001-2006 Consolidated Plan a.k.a. CITY STEPS) the
Housing and Community Development Commission and City Council must approve the change and
an amended agreement is required.
BUDGET CONSIDERATIONS
In estimating the amount of the proposal or the proiect budget, applicants should try to obtain documentation
for the costs and consider the fo[lowing expenses:
· Appraisals, legal fees, title opinions and surveying costs for property acquisition projects.
· Building permits, engineering or surveying costs, zoning application fees, professional fees,
advertising and bidding costs for rehabilitation and building projects.
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Other project costs such as compliance with HUD regulations (audits, labor standards, fair housing,
etc.) which are listed in Part III of this guide should also be included. Applicants should become
familiar with that section of the Guide prior to submitting an application.
NOTE: Rental housing projects, regardless of funding sources, will be required to complete and
submit the proforma attached to the FY05 application form.
HOME PROJECTS ONLY:
HOME funds are required to be matched at the rate of one match dollar for each four HOME dollars
or 25% of the HOME funds being requested. The City has made a commitment to match local
HOME dollars, however, we also expect applicants for local HOME funds to contribute to meeting
this matching contribution (see HOME regulations for eligible forms of match). Applicants requesting
State HOME funds must describe how the project will meet this additional match requirement without
the use of City funds or resources. If the State's portion of the match requirement is being waived or
is lower than the required 25%, a letter from the Iowa Department of Economic Development must
be obtained by the applicant at the time of this application for local HOME funds.
** Applicants may wish to meet with staff before filling out the application to discuss the project
budget, potential costs and the estimates for project expenses.
PART III. COMPLIANCE WITH FEDERAL REGULATORY REQUIREMENTS
All CDBG\HOME contracts include requirements imposed by various Federal-sponsoring agencies. These
include procurement standards for labor, materials, supplies and services not only related to the project but
also to the applicant's operation.
1. Procurement standards and subcontracting requirements are set forth in OMB Circular A-110. This
circular is provided to the applicant at the time of signing the Agreement with the City. However, the
following list briefly describes the main points in contracting for services and purchasing supplies and
materials.
2. Affirmative efforts shall be made to utilize small and minority-owned businesses or sources of
supplies and services. Conflict of Interest rules will also apply.
3. Construction contracts in excess of $2,000 shall comply with the Fair Labor Standards Acts.
Specifically, 1) The Davis-Bacon Act which requires contractors to pay wages to laborers and
mechanics at a rate not less than the minimum wages specified in a wage determination made by
the Secretary of Labor, 2) Copeland Anti-Kick Back Act which prohibits employers from inducing
employees to give up any part of the compensation to which they are otherwise entitled, and 3) The
Contract Work Hours and Safety Standards Act which requires contractors to compute wages on
the basis of a standard work week of 40 hours. Work in excess of the standard workweek shall be
permissible if the worker is compensated at a rate of 1~ times the basic rate of pay for all hours
worked in excess of 40 hours in the workweek. No worker shall be required to work in unsanitary,
dangerous or hazardous surroundings.
4. Contracts over $10,000 shall contain requirements relating to Equal Employment Opportunity.
5. Provisions for termination shall also be included in all contracts.
6. Records should be kept for all procurements. Contracts/procurements for more $25,000 shall
include the basis for selection, justification for lack of competitive bids when necessary, and basis for
award, cost or price.
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7. Contracts in excess of $25,000 shall contain provisions and conditions that allow for administrative,
contractual or legal remedies in instances in which contractors violate or breach contract terms.
8. Contracts in excess of $100,000 shall meet bonding and Section 3 requirements.
9. Provisions regarding federal regulations on Non-discrimination, Equal Employment, Affirmative
Marketing and Fair Housing.
10. Acquisition, Displacement and Relocation are also contained in the Agreement.
11. Lead based Paint regulations regarding interim controls and abatement may also apply.
PART IV. FINANCIAL MANAGEMENT
Standards for financial management and record keeping are provided in OMB Circulars A-110 and A-122.
Local accountants and agency directors experienced with federal requirements may be helpful resources.
· A separate ledger for the CDBG and/or HOME account is strengly recommended.
· Appropriate time distribution records must be kept for employees paid with CDBG funds in addition to
other funds.
· All project-related expenditures must be supported by third party documentation (invoices, contracts, and
purchase orders). Lien waivers are required from all contractors and subcontractors.
· To ensure the leveraging of public funds, disbursements made to projects will be based on the total cost
or the activities or item(s) being funded through CDBG and/or HOME. For example, if a project is 25%
funded with CDBG and/or HOME funds and 75% with other funds the payment of a $1,000 invoice
should be $250 from CDBG and/or HOME and $750 other funds.
· Reductions in project costs or increases in the commitment of other funding, if any, shall be brought to
the immediate attention of staff. The impacts of these changes must be discussed with staff and
appropriate reductions in CDBG and/or HOME funds may be made on a pro-rated, case-by-case basis.
PART V. REPORTING AND MONITORING
Community and Economic Development staff will monitor all aspects of the project beginning with pre-
agreement activities, goal setting to project closeout. Any project changes must be approved by the City.
All notices and reports should be directed to:
Community and Economic Development Division
410 East Washington Street
Iowa City, Iowa 52240.
Periodically, Community and Economic Development staff and HCDC members will conduct monitoring
visits to review project progress, financial management, construction contracts, time records related to the
project as well as client statistics. Staff will attempt to give reasonable notice prior to the site visit.
In most cases, a financial audit of the project expenditures will be required. Qualified individuals who are
sufficiently independent of the agency and can produce unbiased opinions and conclusions should conduct
8
these audits. Audit reports should be submitted within six months of project completion and final
disbursement of funds.
For organizations that expect to receive more than $500,000 in federal assistance from all sources are
required to have an audit covering the financial activities of the organization as well as the project
disbursements will be required as set forth in OMB Circular A-133.
All records relating to the project should be kept for at least five (5) years following the completion of the
project/activity or five years past the end of any compliance period stated within the CDBG Agreement. For
HOME projects this means keeping records for five (5) years past the end of the affordability period as noted
in the HOME Agreement between the recipient and the City of Iowa City.
The City of Iowa City requires quarterly reports and has a standardized reporting form. This reporting
requirement will be within the agreement. The compliance period will vary depending upon the regulatory
requirements of the CDBG and/or HOME program and the information contained within the CDBG\HOME
application. During the compliance period, Community and Economic Development staff will request records
relating to the stated purpose of the project to see if goals have been carried out, to review the Iow and
moderate income benefit requirements as established by HUD, and to monitor the financial status of the
organization.
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HUD Table IV. 1
LISTING OF PRIORITY NEEDS
Priority Need Level 1990 1990 ESTIMATED
PRIORITY HOUSING NEEDS High, Medium, Low, ESTIMATED DOLLARS
(households) No Such Need UNITS NEEDED
TO ADDRESS
0-30% 31-50% 51-
80%
Cost Burden > H H M 1,088 20,200,000
Renter Small 30%
Cost Burden > H H M 507 9,400,000
50%
Physical Defects L L L 185 1,850,000
Overcrowded** H M L 69 4,140,000
Cost Burden > H H M 112 2,080,000
Large 30%
Cost Burden > H H M 9 170,000
50%
Physical Defects L L L 35 350,000
Overcrowded** H M L 7 420,000
Cost Burden > M M M 304 5,650,000
Elderly 30%
Cost Burden > M M M 121 2,250,000
50%
Physical Defects L L L 10 100,000
Overcrowded** M M L 19 1,140,000
Cost Burden > H M M 955 8,600,000
Owner 30%
Cost Burden > H M M 263 4,730,000
50%
Physical Defects H H M 2337 23,370,000
Overcrowded** L L L 75 1,400,000
** NOTE: New Construction of multi-family units
10
Priority Need Level ESTIMATED
PRIORITY HOMELESS NEEDS High, Medium, Low, No Such Need DOLLARS
NEEDED
TO ADDRESS
Outreach Assessment Families Individuals w/Special Needs
600,000
M M M
Emergency Shelters Families Individuals w/Special Needs
1,250,000
H H M
Transitional Shelters Families Individuals w/Special Needs
3,250,000
H H H
Permanent Supportive Housing Families Individuals w/Special Needs
1,250,000
N N H
Permanent Housing Families Individuals w/Special Needs
6,510,000
H H N
Information on this table is based upon statistics from the 1990 U.S. Census
Table IV.2
CITY OF IOWA CITY FY2001-FY2006
ESTIMATED FEDERAL ASSISTANCE (CDBG AND HOME FUNDING)
Tenant Based Rental Assistance 50 Households Assisted $ 180,000
Rental Housing - New Construction 125 Units $1,500,000
Rental Housing -Acq./Rehabilitation 50 Units $ 750,000
Homebuyer Assistance 55 Households $ 165,000
Owner-Occupied Housing Rehab 300 Units $1,620,000
Homeless Shelters --- $ 335,000
Public Facilities --- $1,200,000
Public Services -- $ 725,000
Economic Development* --- $ 375,000'
Other Activities --- $ 250,000
Administration and Planning CDBG and HOME $1,000,000
TOTAL EXPENDITURES (est.) $8,100,000
*Council Resolution 01-367 increased funding for Economic Development for FY03-05.
11
IV E. NON-HOUSING COMMUNITY DEVELOPMENT PLAN
TABLE IV. 3 Non-Housing Community Development Priorities
PRIORITY COMMUNITY DEVELOPMENT Priority Need Level ESTIMATED 1999
NEEDS High, Medium, Low, DOLLARS NEEDED
No Such Need TO ADDRESS
PUBLIC FACILITY NEEDS
Senior Centers L $1,000,000
Youth Centers H $1,200,000
Neighborhood Facilities H $1,200,000
Child Care Centers H $1,500,000
Trails, Art, Parks, Recreational Facilities L $6,878,151
Health Facilities L $100,000
Parking Facilities N $14,48,000
Other Public Facilities, Airport, Civic Center L $9,317,696
INFRASTRUCTURE IMPROVEMENTS
Solid Waste Disposal Improvements L $4,520,000
Flood Drain Improvements L $6,954,000
Water Improvements L $49,064,000
Street Improvements L $27,621,000
Sidewalk Improvements L $2,934,000
Sewer Improvements L $33,360,000
Asbestos Removal L unknown
Other Infrastructure Improvements Needs L $354,000
Cemetery
PUBLIC SERVICE NEEDS
Senior Services M $3,566,730
Handicapped Services M $5,601,560
Youth Services H $28,094,930
Transportation Services H unknown
Substance Abuse Services H $16,695,185
Employment Training H $46,840,970
Crime Awareness L $2,943,655
Fair Housing Activities M $790,000
Tenant/Landlord Counseling H $1,824,965
Child Care Services H $16,439,480
Health Services H $50,301,205
12
PRIORITY COMMUNITY DEVELOPMENT Priority Need Level ESTIMATED 1999
NEEDS High, Medium, Low, DOLLARS NEEDED
No Such Need TO ADDRESS
Other Public Service Needs I H I
$20,979,605
ACCESSIBILITY NEEDS
Accessibility Needs H $5,000,000
HISTORIC PRESERVATION NEEDS
Residential Historic Preservation Needs L $7,000,000
Non-Residential Historic Preservation L $7,500,000
Needs
ECONOMIC DEVELOPMENT NEEDS
Commercial-Industrial Rehabilitation L $2,200,000
Commercial-Industrial Infrastructure L $5,250,000
Other Commercial Industrial Improvements L unknown
Micro-Businesses H $500,000
Other-Businesses M unknown
Technical Assistance H $150,000
Other Economic Development Needs H $6,802,000
(i.e. Downtown/Streetscape)
OTHER COMMUNITY DEVELOPMENT
Energy Efficiency Improvements M unknown
Lead-Based Paint Hazards M $32,400,000
2160 units x 15,000/per
Code Enforcement M $3,408000
PLANNING
Planning M $450,000
13
RANKING CRITERIA FOR CDBG\HOME PROJECTS
This ranking sheet will be used as a guide to assist the Housing and Community Development Commission
(HCDC) in the FY05 allocation process. HCDC members will rank each project according to the
questions\criteria shown below. Each question or criteria will then be assigned a point value. The five
categories below are given a total number of points and have been weighted according to their importance.
Mark the number of point(s) for each question~criteria and total the points in each section.
I. Need\Priority (maximum 20 total points)
1. Meets a CITY STEPS priority? (High=10, Medium=6, Low=3 points)
2. Has the applicant documented a need for this project? (0-5 points)
3. Project meets the goals or objectives in CITY STEPS? (0-5 points)
SUB-TOTAL
II. Leveraqinq Resources tmaximum 25 Points)
1. Does the project allow for the re-use of CDBG\HOME funds? (0-7 points)
A. Housing and ED Projects -- Principal & interest [30 year or less Amortization] max. 7 points
B. Public Facility Projects -- Conditional Occupancy Loan (future repayment) 1 point
C. Public Service Projects -- Grant (no repayment) 0 points
2. Project leverages human resources [volunteers, etc.] (0-8 points)
3. Project pays property taxes or a payment in lieu of taxes (0-2 points)
4. Project leverages private financial resources? [Including in-kind] (0-8 points) __
0 to 25% Private Funds (0-2 points)
26 to 50% Private Funds (3-4 points)
51% to 75% Private Funds (5-6points)
76% to 99% Private Funds (7-8 points)
SUB-TOTAL
II1. Feasibility (maximum 20 points)
1. The project will be completed within the required time period? (0-6 points) __
2. Project budget is justified? [Costs are documented\reasonable] (0-6 points) __
3. The level of public subsidy is needed? [Private\other funds not available?] (0-4 points) __
4. Has applicant documented efforts to secure other funding? (0-4 points) __
SUB-TOTAL
IV. Impact\Benefit (maximum 25 points)
1. Primarily targets Iow-income persons (0-30%=10, 31-50%=6, 51-80%=4 points) __
2. Project produces adequate benefits to the community related to cost? (0-5 points) __
3. Does the project help persons gain self-sufficiency? (0-5 points) __
4. Outcome data indicates program objectives can be met? (0-5 points) __
SUB-TOTAL
V. Capacity\History tmaximum 10 points}
1. Applicant has the capacity to undertake the proposed project? (0-4 points) __
2. If previously funded, has applicant completed prior project(s) and
maintained regulatory compliance? (0-6 points)
3. If new, applicant can maintain regulatory compliance? (0-6 points) __
SUB-TOTAL
GRAND TOTAL:
PROJECT NAME:
PROPOSED ALLOCATION: $ (Projects under 60 points receive $0)
14
Appendix A
Activity CITY STEPS 4-YearActual Percent
Description Percent Goal Allocations Completed Amount Over or (Under) CITY STEPS Goals**
Tenant Based Rent 2.2% $172,684 $ 0 0% ($172,684)
Assistance
New Construction - 18.5% $1,452,111 $1,918,970 132% $466,859
Rental Housing
Acquisition\Rehab - 9.3% $729,980 $790,350 108% $60,370
Rental Housing
Homeownership 2.0% $159,892 $332,531 208% $172,639
Assistance
Owner-Occupied 19.0% $1,491,295 $918,623 62% ($572,672)
Housing Rehab
Homeless Shelters - 4.1% $324,630 $237,835 73% ($86,795)
Facilities
Public Facilities 14.8% $1,162,852 $1,128,442 97% ($34,410)
Public Services 9.0% $702,556 $587,675* 84% ($114,88'1)
Economic 8.7% $676,328 $427,900 63% ($248,428)
Development
Other Activities .1% $7,993 $8,500 106% $507
Administration 12.3% $969,043 $959,246 99% ($9,797)
TOTAL 100% $7,849,364 $7,3'10,072 93% ($539,292)
* Public Service allocations are determined by CDBG statute and the receipt of program income. We typically allocate the maximum amount for this activity in
each year. ** Underserved CITY STEPS activities shown in BOLD.
APPENDIX B
Enrollment Data
by Building
West High 1,648 21% 15% District Data
City High 1,527 14% 9% District Data
Northwest Junior High 912 21% 1 S% District Data
South East Junior High 775 20% 21% District Data
Wickham ElementaryI 492 9% 6% District Data
_Weber Elementary 464 34% 18% District Data
Wood Elementary 446 47% 47% District Data
Penn Elementary 437 13% 26% District Data
CoralvilleCentral Elementary 430 26% 25% District Data
Lucas Elementary 383 19% 24% District Data
Kirkwood Elementary 359 33% 36% District Data
Horn Elementary 293 28% 6% Data
Longfellow Elementary 283 20% 18% District Data
Hoover Elementary 277 14% 9% District Data
Lemme Elementary 275 21% 18% District Data
Roosevelt Elementary 273 49% 43% District Data
Mann Elementary 259 42% 41% District Data
Hills Elementary 247 19% 49% District Data
Twain Elementary 242 48% 63% District Data
Lincoln Elementary 241 16% 6% District Data
Shimek Elementary 236 7% 3% District Data
District Data
Page 3
FY05
Housing Application Guidelines
· Application packet may not be longer than a total of 13 pages (17 pages
including 20-year Proforma using the provided excel format).
· All materials must be typed - 10 point font or larger.
· Rental housing projects must complete and submit the attached
Proforma form.
· Please have application form and supporting documentation copied
single-sided.
· Submit one copy of the application package to the City of Iowa City.
· Only one project proposal may be submitted on each application form.
Please use separate application forms for each project proposal.
· The application packet may also be found at www.icgov.org/grants.htm
Due January 23, 2004 by 12:00 noon - No Exceptions
CITY OF I0 WA CITY
Planning and Community Development
410 East Washington Street
(319) 356-5230
stephen-long@iowa-city, org
tracy-hightshoe@iowa-city, org
steven-nasby@iowa-city, org
City of Iowa City
FY05 Funding Request for Housing Projects
Project Name:
Type of Project:
General Information
1. Lead Applicant Name:
Signature:
Applicant Address:
Contact Person:
Title:
Phone Number:
Fax Number:
E-mail Address:
Federal Tax Identification Number:
If a new applicant, have you met with City staff?
2. Secondary Applicant (if applicable):
Signature:
Applicant Address:
Contact Person:
Title:
Phone Number:
Fax Number:
E-mail Address:
3. Type of Applicant (check one):
Community Housing Development Organization
Private non-profit organization
Private for-profit, individual or partnership applicant
Public Organization
4. Amount of Funds Requested
HOME: $
CDBG: $
Total Loan Requested: $
5. Provide a brief description of the proposed project (please limit response to a paragraph).
FY05 Housing Application 1 ppdcdbg/housing applicaiton online version.doc
Section 1 - Need/Priority
6. Tell us why this proiect is needed (include information from market studies or other
supporting documentation that identifies the need for this type of housing for Iowa City's
need) and how it will fill a gap in the City's housing market.
7. Describe how the proposed project addresses the priorities, strategies and goals cited in the
CITY STEPS Plan, the Maxfield Housing Market Analysis and/or "Assessing Iowa's Housing
Needs" (August 2000) by Professor Heather McDonald. (Please specify the one most
appricable priority need and priority need level, as shown on pages 91-97 in CITY STEPS)
Priority Need Priority Need Level (High, Medium or Low)
Section 2 - Leveraging Resources
8. Indicate the applicable loan terms*:
Rate: Years:
I Principal interest (amortized loan)
and
* See Applicant Guide. Loan terms are subject to negotiation or modification by the
City Council.
9. In the space below, please provide the proposed sources and uses of funds for the project.
Include all funding requested for the proposed project to be completed (e.g., infrastructure
improvements). Where possible please provide third party documentation for project costs.
10. a. Please complete the table below showing the types and amounts of funding being
requested for the proposed project.
Funding Source and Type of Funds: Amount of Funding Requested:
Iowa City CDBG or HOME Funding (public) $
State of Iowa HOME or CDBG (public) $
Iowa Finance Authority (IFA)- non-LIHTCs (public) $
City of Iowa City - Tax Increment Financing (public) $
City of Iowa City - Tax Abatement or Exemption (public) $
IFA -- Low Income Housing Tax Credits (public) $
Other Public Resources (public) (please list): $
Applicant Contribution of Equity (private) $
Private Lender Financing (private) $
Private Foundation(s) (private) $
Volunteer Labor and/or In-kind Donations (private) $
Other Private Resources (private) (please list): $
Amount of Private Funds: $ I (a)
I
FY05 Housing Application 2 ppdcdbg/housing applicaiton online version doc
Funding Source and Type of Funds: Amount of Funding Requested:
Amount of Public Funds $ (b)
Total Project Funding $ (c) (a + b)
Number of bedrooms (d)
Number of publicly-assisted bedrooms (e)
Persons assisted (# of bedrooms x 1.5) (f)
Requested public subsidy per bedroom (g) b + d
Total cost per bedroom (h) c + d
Total Public Cost Per Person (i) b + f
Total cost per person (jJ c + f
Each housing project, except minor home repairs, funded with CDBG and/or HOME
funds must appraise to value by an independent third party appraiser. If the project
costs exceed the appraised value; the applicant/owner must repay the City the
difference between the appraised value and the total project cost, up to 100% of the
City's contribution.
10. b. If volunteers are used please describe how these volunteers are utilized for the
proposed activity and estimate the amount of volunteer time and value dedicated to the
identified tasks.
Unskilled labor hours x $10 per hour = $
Skilledlabor ( ) hours x $ per hour = $
Skilledlabor ( ) i hours x $ per hour = $
Skilledlabor ( ) hours x $ per hour = $
Skilledlabor ( ) hours x $ per hour = $
Total $
11. Does the proposed project pay property taxes? Yes No__
If yes, what is the estimated value of taxes generated from this Project? $
If property taxes are not fully paid, does the proposed project make a Payment In Lieu Of
Taxes? No__ Yes__. If "yes", what is the percent of full taxes paid?__% and
amount paid $
12. If padial funds are awarded, will the project/program continue? Yes No
If yes, at what level?
13. Program regulations require a 25% match for HOME funding only. Describe how your
organization or the proposed project will help the City of Iowa City meet this match
requirement for local HOME funds. If the proposed project is requesting HOME funds from
the State of Iowa please describe how the project will meet this matching requirement
without the use of City funds. If State HOME match is being waived or reduced please
include a letter from the Iowa Department of Economic Development.
FY05 Housing Application 3 ppdcdbgJhousing applicaiton online version.doc
Local HOME funds requested: $ x .25 = $ Local Match
Local HOME funds requested: $ x .20 = $ State Match
Section 3, - Feasibility
14. Briefly outline the proposed timetable for the commitment and expenditure of the funding
being requested (include other project factors such as rezoning, construction schedule, or
application(s) for other funding). Please Note: If funded, this schedule will be used for
any project agreement for the use of CDBG\HOME funding.
Date Description of Activity
July 1, 2004 Beginning of City Fiscal Year and Project Start Date
15. Briefly describe the project goals for providing or assisting in the preservation or expansion
of affordable housing in Iowa City, and how the project will benefit the targeted income
group (e.g. goal of providing rental housing to lower income persons without use of Section
8 rental assistance or level of subsidized rent compared to market rates).
16. To help promote the efficient use of federal, state and local funding please describe how the
project will maintain long-term (in excess of CDBG\HOME program requirements) or
permanent affordability; and, show how the project will provide for affordable housing at
rental rates lower than those in the existing rental market.
17. Are all funding sources needed to complete the project secured (subject to written
verification)? If not, please describe below the time frames for other funding awards.
Note to HCDC: Review attached Proforma as part of the Feasibility Section.
Section 4 - Impact/Benefit to the Community
18. In the space provided, describe in detail the type of project (new construction, acquisition,
rehab, tenant based rent assistance or down payment assistance), total number of units
and number of units assisted with public funds.
19. An objective of the City of Iowa City Comprehensive Plan is to promote a diversity of
housing types and mix of all income levels. Please describe the target population this
project is to serve, the current level of Iow-moderate income households in the Census
Tract\Block Group and how the project will promote diversity within the neighborhood.
20. On the map provided, please show the location of the proposed project.
21. Also, please indicate the number of persons or households that will be served by the
proposed project by income category. (Please Note: If this application is funded, the
information in this table will be used as income targeting for the CDBG\HOME
Agreement).
Number beb, veen 0 - 30% median income households (a)
Number between 31 - 50% median income households (b)
Number between 51 - 80% median income households (¢)
FY05 Housing Application 4 ppdcdbg/housing app[icaiton online version.doc
Number between 80- 100% median income households (d)
Number over 100% median income households (e)
Total households (f)
Percent LMI (a + b + c) + f)
22. As accurately as possible please describe how outcome data indicates that the project
objectives can be met. First, describe the outcome data or key elements the project is
working towards (e.g. units to be rehabilitated).
23. Please discuss how these outcome data will be met by the proposed project.
Section 5 - Capacity/History of the Applicant
24. Please list amount of CDBG and/or HOME funds received within the last three City fiscal
years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30)
Amount Expended
Fiscal Year Funds Recv'd Budgeted Amount (as of 12/31/03)
FY02 (July 2001 - June 2002)
FY03 (July 2002 - June 2003)
FY04 (July 2003 - June 2004)
25. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all
federal, state and local laws, rules and regulations including any CDBG and/or HOME
funded projects? Yes __ No __. If "NO" or a matter is currently in litigation please
give the name of the case and explain the basis for the case.
26. Please provide evidence of your organization's capacity and/or experience to undertake
and complete the proposed project within the established timetable and budget.
CITY OF IOWA CITY
Due January 23, 2004 by 12:00 noon - No Exceptions
Planning and Community Development
410 East Washington Street
(319) 356-5230
stephen-long@iowa-city, org
tracy-hightshoe@iowa-city, org
steven-nasby@iowa-city, org
FY05 Housing Application 5 ppdcdbg/housing applicaiton online version doc
FY05
Non-Housing Application Guidelines
· Application packet may not be longer than a total of 13 pages.
· All materials must be typed - 10 point font or larger.
· Please have application form and supporting documentation copied
single-sided.
· Submit only one copy of the application package to the City of Iowa City.
· Only one project proposal may be submitted on each application form.
Please use separate application forms for each project proposal.
· The application packet may also be found at www,icgov.org/grant:s.htm
Due January 23, 2004 by 12:00 noon - No Exceptions
CITY OF I0 WA CITY
Planning and Community Development
410 East Washington Street
(319) 356-5230
stephen-long@iowa-city, org
tracy-hightshoe@iowa-city, org
steven-nasby@iowa-city.org
City of Iowa City
FY05 Funding Request for Non-Housing Projects
Name of Project:
2. a. Total Amount of CDBG Funds Requested: $
b. Loan: $
3. Name and address of applicant/organization:
If a new applicant, have you met with City staff?
4. Contact Person:
Phone Number:
Fax Number:
Email Address:
5. Location of proposed project:
6. Check CITY STEPS Objective (check only one):
Homeless Needs
Public Facility Needs
Public Service Needs
Economic Development Needs
7. Brief summary of the proposed project (please limit response to a paragraph).
Section '1 - Need/Priority
8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY
STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one most applicable
priority need and priority need level, as shown on pages 91-92 and 98-99 in CITY STEPS).
Priority Need Priority Need Level (High, Medium or Low)
9. Tell us why this project is needed (include information from studies\research or other supporting
documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS.
Section 2 - Leveraging Resources
10. Is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan
terms (circle applicable line). Please note that all loan terms are subject to negotiation and/or modification by the
HCDC or City staff.
Type of Loan: Amount: Years:
Economic Development - For-profit (3% amortized loan)
Economic Development- Non-profit (1% amortized loan)
Public Facilities Project- Non-profit (conditional occupancy loan)
Public Service Project (grant)
FY05 Non-Housing Application 1 ppdcdbg/fy05 non-housing app online version doc
11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general
categories such as salaries, office expense and other administrative expenses for operational funding.
Use categories such as property acquisition, architectural expenses, construction costs, material and
administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any
organization that expects to receive over $500,000 from all federal sources. Also, budget for the other
items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement
the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are
anticipated or committed.
Document Costs Whenever Possible
PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget.
Budget Breakdown
Expense Category Type Status
(e.g. salaries,
acquisition, rehab) List Source of
If possible, please CDBG In-
prioritize the budget Funds Other Funds Other Funds Kind Cash Antic. Comm.
Please p/ace an '~Z' in box that applies:
$ $
$ $
$
$
$ $
$ $
$ $
$ $
$ $
$ $
$ $
$ $
Amount of private\agency\other funds $ (a)
Amount of CDBG funds $ (b)
Total Project Funding $ (c) (a + b)
Number of persons assisted (d) (see question 18)
Total cost per person (e) (c + d)
Total CDBG Cost Per Person $ (f) (b + d)
FY05 Non-Housing App/ication 2 ppdcdbg/fy05 non-housing app online version.doc
12. If volunteers are used please describe how these volunteers are utilized for the proposed activity and
estimate the amount of volunteer time and value dedicated to the identified tasks.
Unskilled labor hours x $10 per hour = $
Skilled labor ( ) hours x $ per hour = $
Skilled labor ( ) hours x $ per hour = $
Skilled labor ( ) hours x L per hour =
Skilled labor ( ) hours x $ per hour = $
Total $
13. List other groups or organizations that were asked to contribute to or fund this project and the status
of those funds (include anticipated dates of funding awards or decisions).
14. Does the proposed project pay property taxes? Yes__ No__
If yes, what is the estimated value of taxes generated from this project? $
f property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes?
Yes__ No__ If"yes", what is the percent of full taxes paid?__% and amount paid
$
Section 3 - Feasibility
15. If funds are awarded, will the project/program continue after the CDBG funds end?
Yes No Please explain.
16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being
requested (include other project factors such as rezoning, construction schedule, or application(s) for
other funding). Please Note: If funded, this schedule will be used for any pro. iect agreement for the
use of CDBG funding.
Date: Description of Activity:
July 1,2004 Beginning of City Fiscal Year and Project Start Date
Section 4 - Impact\Benefit to the Community
17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the
community that includes jobs and services for Iow-moderate income persons. Please describe how
the proposed project ties into this concept and partners with existing services or fills a gap within the
community.
18. List goal(s) of this project. In addition, please indicate the population to be served by the proposed project
according to the income categories shown in the Applicant Guide. (Please Note: If this application is
funded, the information in this table will be used as income targeting for the CDBG Agreement).
Number between 0 - 30% median income persons (a)
Number between 31 - 50% median income persons (b)
Number between 51 - 80% median income persons (c)
Number between 80 - 100% median income persons (d)
FY05 Non-Housing Application 3 ppdcdbg/fy05 non-housing app online version doc
Number over 100% median income persons (e)
Total persons (f)
Percent LMI (a + b + c) + f)
19. As accurately as possible please describe how outcome data indicates that the project objectives can
be met. First, describe the outcome data or key elements the project is working towards (e.g.
employment).
20. Please discuss how these outcome data will be met bythe proposed project.
21. On the attached map please indicate the location of the proposed public facility or the site where
public services or job training will be offered.
Section 5 - Capacity\History Of The Applicant
22. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the
status of the project(s) undertaken. (City fiscal year July 1 to June 30)
Amount Expended
Fiscal Year Funds Recv'd Budgeted Amount (as of 12/31/03)
FY02 (July 2001 - June 2002)
FY03 (July 2002 - June 2003)
FY04 (July 2003 - June 2004)
23. Is the applicant (including partners, co-appricants, etc.) currently in compliance with all federal, state and
local laws, rules and regulations including any CDBG and/or HOME funded projects?
Yes__ No . If"No" or the matter is currently in litigation please give the name of the case and
explain the basis of the case.
24. Please provide evidence of your organization's capacity and experience to undertake and complete
the proposed project within the established timetable and budget.
Due January 23, 2004 by 12:00 noon - No Exceptions
CITY OF I0 WA CITY
Planning and Community Development
410 East Washington Street
(319) 356-5230
stephen-long@iowa-city, org
tracy-hightshoe@iowa-city, org
steven-nasby@iowa-city, org
FY05 Non-Housing Application 4 ppdcdbg/fy05 non-housing app on~ine version doc
Iowa City Police Department
P.A.U.L.A. Report-- October 2003
(PAULA = Possession of Alcohol Under the Legal Age)
Monthly Totals Year-to-Date Totals PAULA per Visit
Business Name [occupancy] visits arrests visits arrests (year-to-date)
Airliner [265] 9 7 51 51 1.000
American Legion [140] 1 0.000
Aoeshe Restaurant [156]
Atlas World Grill [165] 7 1 23 12 0.522
Baldy's Wraps [47] i
B.P.O. Elks #590 [205] _
Bob's Your Uncle [204*] 2 0.000
Bo-James [111] 8 69 40 0.580
Brothers Bar & Grill [456] 12 9 126 51 0.405
Brown Bottle [289] 3 0.000
Buffalo Wild Wings Grill & Bar [179] 2 10 1 0.100
Cage [257] / 7 1 0.143
Carlos O'Kelly's [299] 1 0.000
China Moon [118]
College St Billiard Club [250] 9 63 5 0.079
Colonial Bowling Lanes [502] 9 0.000
Cottage Bakery & Caf6 [156]
Dave's Fox Head Tavern [87] _ 5 0.000
Deadwood Tavern [218] 19 0.000
Devotay [45] '[ 0.000
Diamond Dave's (Old Capitol) [203] 1 10 3 0.300
Diamond Dave's (Sycamore) [104] 1 0.000
Dublin Underground [57] 10 0.000
Duds 'N Suds [132]
Eagle's Lodge [315]
El Ranchero [161]
Et Cetera [178] 18 32 113 147 1.301
Fieldhouse/Third Base [420] 12 8 41 13 0.317
First Avenue Club [500] I 3 0.000
Fitzpatrick's/Brewery [394*] 7 31 23 ' 65 2.826
Gabe's [339]
George's Buffet [75] 8 0.000
Givanni's [187] 1 0.000
Godfather's Pizza [170]
Green Room [144] 1 13 1 0.077
Gringos Mexican Bar & Grill [180] 3 0.000
Grizzly's South Side [265] 1 7 0.000
Ground Round Restaurant [192]
Hanrahan's Pub [72] 4 0.000
Happy Joe's Pizza [84]
Highlander Inn [971]
Hilltop Lounge [90] 9 0.000
India Caf6 [100]
Joe's Place [161] 3 33 1 0.030
Kitty Hawk [225] 4 0.000
La Casa [300]
Lark Restaurant [289]
MartinisLinnStreetCaf6[80] , . 325~ 117040~ 0.000
~i~r]e's irish Pub [176i 16 213 2.130
[166] I 7 14 0.189
Masala [46] I
Mclnnerney's [154] 1 18 0.000
Memories [120] 3 0.000
Micky's [70] 5 ~ 17 1 0.059
Mike's Tap [56] ! 2 0.000
Mill Restaurant [325] 4 0.000
Minerva's Bar & Grill [220] 2 0.000
Mondo's (Downtown) [226] 1 6 0.000
Moose Lodge [476]
Morgan's Bar & Grill (Sheraton) [214] 4 __ 12 0.000
Motley Cow Cafb [25] 1 0.000
Mumm's Saloon & Eatery [230*] 15 0.000
Okoboji Grill [222] ~ 1 0.000
One-Eyed Jake's [355] ! ~ ' 8 74 142 1.919
One Twenty Six [105] 3 0.000
Pagliai's Pizza [113]
16 20 1.250
Panchero's (Clinton St) [62] I 1 0.000
Panchero's (Riverside Dr) [95]
Parthenon [320] ,
Pizza Hut [68] I 0.000
Press Box [300] 20 0.000
Q Bar [458] 4- , 3 38 32 0.842
Quinton's Bar & Deli [149] 4 22 0.000
R.T.'s [270] 4 13 0.000
Sam's Pizza [94] - -
Sanctuary Restaurant & Pub [132]
Seoul Garden [73]
Shakespeare's [120] 6 0.000
Sports Column [249] 17 66 119 272 2.286
Studio 13 [230] 20 4 0.200
Summit Restaurant & Bar [484] 12 ~ 12 90 94 1.044
Sushi Po Po [84] 2 0.000
Thai Flavors [60]
ThaiSpice[91] ? ;
Union Bar [725] 6 27 122 146 1.197
VFW Post #3949 [197]
Vine Tavern [170] 1 1 7 4 0.571
Vito's [235] 18 24 139 162 1.165
Wig & Pen Pizza Pub [203*] . 3 0.000
Yacht Club [119] 6 0.000
Yen Ching Restaurant [247]
Zio Johno's Spaghetti House [94]
Z'Mariks Noodle Caf6 I47] I
Totals: ~ 206 I 266 1631 1495 0.917
Other PAULA at non-business locations: 34 287
PAULA Totals: 300 1762
[*inc/udes outdoor area]
BUILDING PERMIT INFORMATION
November 2003
KEY FOR ABBREVIATIONS
· Type of Improvement .'
ADD - Addition
ALT- Alteration
REP- Repair
FND - Foundation Only
NE~V - New
OTH - Other type of construction
Type of Use:
RSF- Residential Single Family
RDF - Residential Duplex
RMF - Three or more residential
RAC - Residential Accessory Building
MIX- Mixed
NON- Non-residential
OTH - Other
Page: 2 City of Iowa City
Date: 12/1/2003 Extraction of Building Permit Data for
To: 11/1/2003
Census
Bureau
From: 11/30/2003 r, elJo~ t
Type Type
Permit Number Name Address Impr Use Stories Units Valuation
BLD03-00918 CITY OF IOWA CITY i I 1 KIRKWOOD AVE ADD NON 1 2 $5,200
ROOF OVER EXISTiNG DOG RUN
TotalADD~'ON permits: 1 TotalValuafion: $5,200~
BLD03-00851 CHRISTINE E BOYER & STE' 531 CENTER ST ADD ILAC 1 0 $1,000
ADD DORMER TO DETACHED GARAGE
Total ADD/RAC permits: I Total Valuation: $1,000 ~
BLD03-00889 JEFFREY L MILLER 521 S LUCAS ST ADD RDF 2 1 $73,796
ADDITION TO SFD TO CONVERT TO DUPLEX
Total ADD/RDF permits: I Total Valuation: $73,796 I
BLD03-00956 PAT GEISSEL 1366 OXFORD PL ADD RMF I 0 $25,955
Four season porch over existing uncovered deck and remodel kitchen
BLD03-00955 LOREN & LINDA HOWSARE 3391 WENTWORTH PL ADD RMF 1 0 $17,549
Install four season porch over existing uncovered deck
Total ADD/RMF permits: 2 Total Valuation: $43,504
BLD03-00822 NAY, ROSE M 3019 FRIENDSHIP ST ADD RSF 1 0 $92,000
GARAGE AND DiNING ROOM ADDITION FOR SFD
BLD03-00932 TIM & SHONDA RYKEN 732 SPENCER DR ADD RSF 2 1 $60,000
ADDITION TO SFD
BLD03-00807 RICHARD L NISSEN & LARR 2934 STANFORD AVE ADD RSF 1 0 $45,000
18' X 27' SINGLE STORY ADDITION
BLD03-00937 DAVID BAILEY HAMILTON 828 RIDER ST ADD RSF 1 0 $35,000
Bay window addition
BLD03-00920 JOANNE CARDER 608 MANOR DR ADD RSF 1 0 $23,500
KITCHEN REMODEL AND BREAKFAST NOOK ADDITION
BLD03-00912 FOUNTAIN, LARRY D 752 JUNIPER DR ADD RSF 1 1 $23,245
14' x 14' ADDITION TO SFD
BLD03-00904 J PATRICK & BETTY A WHIP 2034 ROCHESTER CT ADD RSF 1 0 $19,618
11' X I4' PATIO ROOM
BLD03-00869 ELYSE D MILLER 1215 2ND AVE ADD RSF I 0 $8,000
11' X 12' SCREEN PORCH
BLD03~00939 NICOLLET A MARKOVETZ 916 JUNIPER DR ADD RSF 2 0 $7,000
SCREEN PORCH ADDITION TO SFD
BLD03-00962 THOMAS F & BETTY J O'LEt 439 ELMRIDGE AVE ADD RSF 1 0 $5,400
Uncovered front porch
BLD03-00936 MICHAEL E DIERS 907 MAGGARD ST ADD RSF 2 0 $4,000
SCREEN PORCH AND DECK ADDITION FOR SFD
BLD03-00952 CHARLOTTE M WRIGHT 2418 FRIENDSHIP ST ADD RSF 1 0 $3,000
UNCOVERED WHEEL CHAIR RAMP
Page: 3 City of Iowa City
Date: 12/1/2003 Extraction of Building Permit Data for
To:
11/I/2003
Census Bureau Report
From: 11/30/2003
Type Type
Permit Number Name Address lmpr Use Stories Units Valuation
Total ADD/RSF permits: 12 Total Valuation: $325,763
BLD03-00864 IOWA CITY SCHOOL DIST 300 TEETERS CT ALT NON 1 0 $100,000
REMODEL STORAGE ROOM INTO CLASSROOM
BLD03-00929 CHEUNG CHUNG LAM 1853 LOWER MUSCATINE ALT NON 1 1 $44,699
RESTAURANT FINISH OF TENANT SPACE
BLD03-00857 HUBBARD FEEDS INC 2420 OLD HIGHWAY #218 ALT NON 1 0 $23,950
ANTENNA CHANGEOUT AND RECONFIGURATION ON EXISTING ROOFTOP CELL SITE
BLD03-00901 DOWNES, GREGORY J 850 S CAPITOL ST ALT NON 1 0 $20,000
FINISH OFF SPACE FOR SCHOOL OFFICES
BLD03-00957 NNW, INC 506 COLLEGE ST ALT NON 2 0 $20,000
TENANT REMODEL OF FORMER CAMERA STORE
BLD03-00915 MVL PROPERTIES LLC C/O } 605 KIRKWOOD AVE ALT NON 1 2 $10,000
PARTITION GARAGE FOR STORAGE
BLD03-00925 THOMAS R SCOTT & MICH,a 416 FAIRCHILD ST ALT NON 1 I $10,000
RESIDE HOUSE AND INSTALL TWO WINDOWS
BLD03-00860 BIG TEN RENTALS 1820 BOYRUM ST ALT NON 1 0 $9,500
INSTALL GARAGE DOOR AND FENCE IN PROPERTY - RAISE CEILING
BLD03-00885 ASHWANI SAINI 105 S LINN ST ALT NON 1 0 $6,750
INSTALL NEW DOOR AND STORE FRONT
Total ALT/NON permits: 9 Total Valuation: $244,899
BLD03-00958 ARTHUR A & JEAN R SPECT 538 LARCH LN ALT RDF 1 0 $8,000
Convert screen porch to three season porch
Total ALT/RDF permits: I Total Valuation: $8,000
BLD03-00794 MARGARET ELIZABETH 0'( 814 BOWERY ST ALT RMF 1 0 $8,546
REPLACING WINDOWS IN APT. 2, 3, 4
BLD03-00871 AUR-CONSTRUCTION 601 S GILBERT ST ALT RMF 2 0 $2,500
CLOSING OFF 1 LIVING ROOM WALL, ADDING A CLOSET AND DOOR IN UNITS # 615-617, 616-618, 620-622,
623-625, 624-626, 627-629, 630-632, 633-635,634-636, 637-639,
BLD03-00830 NARAYANA S & RAMA AM[ 1116 OAKCREST AVE ALT RMF 1 0 $1,929
WINDOW REPLACEMENT 2 BEDROOM AND 2 LIVING ROOM
UNIT gl0
BLD03-00872 AUR 308 S GILBERT ST ALT RMF 2 0 $1,500
CLOSING OFF 1 LIVINGROOM WALL, ADD A CLOSET AND DOOR IN UNITS #1111-1113, 1115-1117, 1121-1123,
1125-1127, 1131-1133, 1135-1137
BLD03-00870 UNIVERSITY VIEW PARTNE 650 S JOHNSON ST ALT RMF 2 0 $900
PUT COMMUNICATING DOORS BETWEEN UNITS #2-3, 7-8,12-13. UNIT #2-3 & 7-8 WILL HAVE A WALL AND
DOOR SEPARATING ONE LIVING ROOM FROM THE OTHER.
Total ALT/RMF permits: 5 Total Valuation: $15,375 I
BLD03-00896 FOUTS, SHIRLEY J 31 WAKEFIELD CT ALT RSF 1 0 $101,000
REMODEL SFD
Page: 4 City of Iowa City
Date: 12/1/2003 Extraction of Building Permit Data for
To: 11/1/2003
From: 11/30/2003 Census Bureau Report
Type Type
Permit Number Name Address lmpr U~ Stories Units Valuation
BLD03-00926 BEA DAY PLUMBERS 1112 SUNSET ST ALT RSF 1 0 $13,651
CONVERT EXISTING BATH TO ACCESSIBLE BATH
BLD03-00874 ANNE S TABOR 2007 COURT ST ALT RSF 2 0 $12,000
Basement finish
BLD03-00922 NAB INVESTMENTS INC 923 N DODGE ST ALT RSF 1 0 $7,000
INSTALL 2ND FLOOR BATHROOM
BLD03-00945 LANCE & LYNN FORBES 560 GALWAY DR ALT RSF 2 1 $5,000
BASEMENT FINISH OF SFD
BLD03-00947 VAUNE M BULGARELLI & L 1234 SANTA FE DR ALT RSF 1 1 $4,700
BASEMENT BATHROOM FOR SFD
BLD03-00950 GARY E & SARA R GLENN 913 JUNIPER DR ALT RSF 2 1 $3,200
BATHROOM REMODEL
BLD03-00950 GARY E & SARA R GLENN 913 JUNIPER DR ALT RSF 2 1 $3,200
BATHROOM REMODEL
BLD03-00914 PAULA A INGALLS 936 WEEBER ST ALT RSF 1 2 $1,965
BEDROOM EGRESS W1NDOWS
BLD03-00934 CHAD M & LARISSA S LIBB' 702 TIPPERARY RD ALT RSF 2 0 $1,500
Basement Finish
BLD03-00910 KEN & GINNEY FREYUERM 5 ASHWOOD DR ALT RSF 1 0 $1,000
INSTALL ADDITIONAL WOOD BEAM UNDER DECK FOR HOT TUB WITH NEW FOOTINGS
BLD03-00963 JAY E & TRACY R PUP, DY 1107 PHEASANT VALLEY: ALT RSF 1 0 $400
INSTALL SKY LIGHT IN ROOF(PELLA FIXED 22" X 47")
Total ALT/RSF permits: 12 Total Valuation: ~
$154,616
BLD03-00972 UNIVERSITY VIEW PARTNE 512 S DUBUQUE ST FND RMF 3 0 $26,000
12 PLEX CONDOMINIUM APARTMENT BUILDING FOUNDATION
Total FND/RMF permits: I Total Valuation: $26,000 I
BLD03-00868 CAROUSEL FORD 2641 MORMON TREK BLV NEW NON 2 0 $3,880,900
NEW CAR DEALERSHIP BUILDING
BLD03-00961 IOWA CITY SAAB 160 ESCORT LN NEW NON I 1 $240,000
NEW CAR DEALERSHIP BUILDING
Total NEW/NON permits: 2 Total Valuation: $4,120,900 I
BLD03-00903 MARTIN, EMIL L 420 4TH AVE NEW OTH 3 3 $2,500
55' RADIO TOWER
Total NEW/OTH permits: 1 Total Valuation: $2,500 ~
BLD03-00653 MIKE & JULIE LANGE 511 CLARK ST NEW RAC 1 0 $5,000
20' X 24' DETACHED GARAGE
BLD03-00900 NEPTUNE LAND CO 1004 E BLOOMINGTON ST NEW RAC 1 0 $1,800
MOVE EXISTING DETACHED GARAGE FROM 607 S JOHNSON STREET REAR OF PROPERTY OF 1004
BLOOMINGTON
Page: 5 City of Iowa City
Date: 12/1/2003 Extraction of Building Permit Data for
To: 1 I/I/2003
From: 11/30/2003 Census Bureau Report
Type Type
Permit Number Name Address Impr Use Stories Units Valuation
BLD03-00908 CODY GRIESELMAN 837 N SUMMIT ST NEW RAC 1 0 $400
INSTALL EXISTING SHED ON SITE
Total NEW/RAC permits: 3 Total Valuation: $7,200 I
BLD03-00913 L & J BUILDERS 727 SCOTT PARK DR NEW RDF 1 2 $230,000
DUPLEX WITH TWO CAR GARAGES
727-729 SCOTT PARK DRIVE
Total NEW/RDF permits: I Total Valuation: $230,000 ~
BLD03-00902 HOUSER, BRADFORD J 10 N DODGE ST NEW RMF 3 3 $263,351
THREE UNIT APARTMENT HOUSE
10-12-14 N DODGE ST
Total NEW/RMF permits: 1 Total Valuation: $263,351 I
BLD03-00960 RUPP BUILDING INC 28 BURR OAK CT NEW RSF 2 1 $389,000
SFD WITH ATTACHED 3 CAR GARAGE
BLD03-00888 JEFF MILLER CONSTRUCTI( 4 CRABAPPLE CT NEW RSF 1 1 $300,000
SFD WITH ATTACHED 3 CAR GARAGE
BLD03-00948 MOORE CONSTRUCTION C~ 3458 KILLARNEY RD NEW RSF 1 I $280,000
S.F.D. WITH TWO CAR GARAGE
BLD03-00928 GARY FRAKES CONSTRUC'[ 1 I0 S 1ST AVE NEW RSF 2 1 $250,000
SFD WITH ATTACHED 2 CAR GARAGE
BLD03-00924 ARLINGTON DEVELOPMEN' 4472 CUMBERLAND LN NEW RSF 1 1 $247,000
SFD WITH ATTACHED 3 CAR GARAGE
BLD03-00953 ARLINGTON DEVELOPMEN' 4436 CUMBERLAND LN NEW RSF 2 1 $230,000
S.F.D. WITH THREE CAR GARAGE
BLD03-00954 ARLINGTON DEVELOPMEN' 4412 CUMBERLAND LN NEW RSF 1 1 $230,000
SFD WITH ATTACHED 3 CAR GARAGE
BLD03-00890 AFFORDABLE GARAGES 547 GALWAY DR NEW RSF 1 1 $208,103
S.F.D. WITH THREE CAR GARAGE
BLD03-00897 SPENCER, DENNIS 1342 PHEASANT VALLEY NEW RSF 2 1 $191,000
S.F.D. WITH TWO CAR GARAGE
BLD03-00875 VANSON CONSTRUCTION L 536 GALWAY DR NEW RSF I I $182,845
S.F.D. WITH TWO CAR GARAGE
BLD03-00949 SOUTHGATE DEVELOPMEN 3722 ELGIN DR NEW RSF 2 1 $182,174
SFD WITH ATTACHED 2 CAR GARAGE
BLD03-00941 STEVE KOHLI CONSTRUCTI 1442 LANGENBERG AVE NEW RSF 2 I $164,212
SFD WITH ATTACHED 2 CAR GARAGE
BLD03-00943 STEVE KOHLI CONSTRUCTI 1426 LANGENBERG AVE NEW RSF 2 1 $164,212
SFD WITH ATTACHED 2 CAR GARAGE
BLD03-00946 STEVE KOHLI CONSTRUCTI 1450 LANGENBERG AVE. NEW RSF 2 1 $164,212
SFD WITH ATTACHED 2 CAR GARAGE
BLD03-00836 WALDEN WOOD ASSOCIAT2 10 CHARLES DR NEW RSF 1 1 $153,500
S.F.D. WITH TWO CAR GARAGE
Page: 6 City of Iowa City
Date: 12/1/2003 Extraction of Building Permit Data for
To: 1 I/1/2003
Census
Bureau
From: 11/30/2003 ~eporr
Type Type
Permit Number Name Address lmpr U~.~ Stories Units Valuation
BLD03-00940 STEVE KOHLI CONSTRUCTI 1355 LANGENBERG AVE NEW RSF 2 1 $139,165
SFD WITH ATTACHED 2 CAR GARAGE
BLD03-00906 ENO ENTERPRISES 2353 KRISTIAN ST NEW RSF 1 1 $137,500
S.F.D. WITH TWO CAR GARAGE
BLD03-00909 SADDLEBROOK MEADOWS 2518 INDIGO DR NEW RSF 1 i $110,000
SFD WITH ATTACHED 2 CAR GARAGE
BLD03-00584 STEVE KOHLI CONSTRUCTI 1371 LANGENBERG AVE NEW RSF 2 1 $100,000
SFD WITH ATTACHED 2 CAR GARAGE
Total NEW/RSF permits: 19 Total Valuation: $3,822,923 ~
BLD03-00968 NASH FINCH COMPANY 1987 BROADWAY ST REP NON 1 0 $204,408
INSTALL NEW SINGLE PLY RUBBER ROOF
BLD03-00930 ZAVASH ZAREI & ZOHREH ~ 320 -22 E BURLINGTON S'I REP NON 3 1 $2,000
REPAIR FIRE SEPARATION IN APARTMENT BUILDING
BLD03-00911 AMERICAN PROSTHETICS I] 2203 -07 MUSCATINE AVE REP NON 1 1 $1,696
WINDOW REPLACEMENT FOR SHOP/OFFICE
Total REP/NON permits: 3 Total Valuation: ~
$208,104
BLD03-00848 JAMES ROBERT HANSON 820 E BURLINGTON ST REP RMF 2 0 $3,500
REROOF
Total REP/RMF permits: 1 Total Valuation: ~
$3,500
BLD03-00894 MARIA RENEE VISIN 1521 RIDGE ST REP RSF 1 0 $5,000
REPAIR PART OG HOUSE AND GARAGE
Total REP/RSF permits: 1 Total Valuation: $5,000 ~
GRAND TOTALS: PERMITS: 77 VALUATION: $9,561,631 /
I
AGENDA
City of Iowa City
City Council Economic Development Committee
Thursday, December 4, 2003
9:00 a.m.
City Manager's Conference Room
City Hall
410 East Washington Street
1. Call to Order
2. Approval of Minutes
- November 4, 2003
3. Set Date for Next Meeting
4. Discussion and Recommendation on Storm Water Management Utility Fee
5. Old Business
- CDBG Application - Oasis Falafel
6. Adjournment
MINUTES
CITY COUNCIL ECONOMIC DEVELOPMENT MEETING
TUESDAY, NOVEMBER 4, 2003 - 8:30 AM
LOBBY CONFERENCE ROOM
Members Present: Ernie Lehman, Dee Vanderhoef, Ross Wilburn
Members Absent: None
Staff Present: Steve Nasby
Council Members Present: Irvin Pfab, Steve Kanner
Others Present: Amy Correia, Sally Stutsman, Maryann Dennis
Call To Order
Lehman called the meeting to order at 8:37 AM.
Approval of October 7, 2003 Minutes
Wilburn noted the following changes to the minutes.
The 3rd page, 6th paragraph, should read: Wilburn excused himself from the meeting due to a conflict of
interest concerning any items related to CDBG funds, as his employer is a recipient of CDBG funds.
The 1st page, last paragraph, last 2 sentences, and should read: The committee decided to place a
priority on the redevelopment plans for the South Riverside Drive and Towncrest areas.
MOTION: Vanderhoef moved to approve the minutes as corrected. Wilburn seconded the motion.
All in favor, motion passed 3-0.
Set Date for Next Meetinq
The committee members agreed to not schedule a meeting in December, but noted they would set a
meeting date if it were to become necessary.
Old Business
The committee and staff continued their review of the 1999 Economic Development Strategy.
The section Future Economic Development Work Program - Retention and expansion was discussed.
· The committee agreed that it was appropriate to continue to conduct employer visits, but on a bi-
annual (biennial)? basis.
· The point of developing and conducting annual business surveys was discussed. It was determined
that ICAD provides this service and information annually to the City, but staff works with ICAD as
needed.
· The City Uniform Development Code, planning and zoning, is currently under a complete rewrite.
The committee agreed it is necessary to evaluate the changes made to the commercial and industrial
zoned areas.
· The committee agreed they have been successful in creating redevelopment plans for the Sycamore
Mall and N0rthside Marketplace areas and will now place emphasis on the Towncrest and South
Riverside Drive, and North Dodge Street areas. The committee also agreed the bullet point about
landscaping in redevelopment plans is more of an issue for Public Works Department and they would
consult with them. The point of possibly constructing public improvements is also tied to the Public
Works Department.
· The point of conducting a retail market analysis was discussed. Currently, the Chamber of
Commerce does not wish to partner in such an analysis. It was agreed to review this point in the
future and to conduct a retail and market analysis when needed.
2
· Under the bullet point of Financial Assistance/Tax Incentives, it was determined that many of the
objectives listed had been met and they would update as needed. Staff also said they would be
developing compliance materials as needed.
The section Business Attraction was discussed.
· The committee agreed that with the help of ICAD, the objective of having materials that specifically
markets and promotes Iowa City as a place to do business and live has been accomplished. The
website that has been developed is a good tool for both current and potential employers of the area.
· The Scott 6 and Airport commercial areas have been completed. Vanderhoef noted the need to
address the area being opened by the Mormon Trek extension, and to also encourage more
development in Southeast Iowa City and in the Airport Commerce Park.
· The point of taking a more active role in marketing and promoting Iowa City through cooperative
efforts was discussed. They said a great collaborative effort has been made with ICAD and IDED.
Because ICAD conducts prospect proposals and prospect site visits, it was suggested that the
revised bullet point include that staff would participate in these events when appropriate.
· The committee members agreed the establishing of a quarterly breakfast to provide businesses an
opportunity to meet with City Officials to discuss issues of concern was a great idea. It was
suggested the meetings be changed from quarterly to annually.
· Lehman suggested the point of City staff and/or Council Economic Development Committee
participating in "Sell Iowa" trips should be left in the strategy even though none are projected for the
future and would only be made if reasonable.
· Lehman said evaluating the need for new commercial cores in the community is very long range and
would coordinate with the district plan process.
The section Entrepreneurship was discussed.
· The committee determined the section concerning the development of a Business Information Center
could be removed. As previously discussed, this point was written prior to the City's relationship with
ICAD and therefore is not necessary.
· Lehman noted the bullet point concerning the development of a financial assistance program for start-
up businesses using CDBG funds and the development of a Iow-interest loan program for targeted
businesses had been done and it is an on-going program.
· The committee recognized the fifth and sixth bullet points concerning the development of
relationships with the University's Technology Innovation (TIC) and National Advanced Driving
Simulator. The developing of these relationships has been discussed in the past but have been
difficult to pursue. They committee agreed to keep the points but to reword for more clarity.
· The committee discussed the merit of the final paragraph of the strategy and determined it should be
omitted.
Staff made note of items reviewed and will rewrite the Economic Development Strategy making the
changes discussed.
Other Business
Ross Wilburn excused himself from the meeting due to a conflict of interest concerning any items related
to CDBG funds, as his employer is a recipient of CDBG funds.
Discussion on CDBG Application - Oasis Falafel
Staff stated the application for Oasis Falafel is still pending due to the delay in the applicant's obtaining a
lease agreement. The item was deferred until the next meeting.
Discussion and Recommendation on CDBG Application - Housing Trust Fund of Johnson County
Staff referred to the memo included in the meeting packet concerning the Housing Trust Fund of Johnson
County (HTFJC) application. Correia, Stutsman and Dennis were present to discuss the application on
behalf of HTFJC. The HTFJC application is for operational funding for an executive director that would
create one full-time equivalent position. This funding will allow them to receive match funding from IFFA.
Staff noted that CDBG economic development funds must be used for eligible activities as identified by
HUD's regulations. After reviewing the application it was determined the proposed HTFJC activity, as
submitted, does not fit within eligible activities allowable by HUD and would therefore not qualify for
CDBG funds. Due to these circumstances, the applicant indicated that they would request that the
Council Economic Development Committee consider recommending to the Council an amendment to the
FY04 Annual Action Plan that would reduce the set-aside for Economic Development and make a line
item allocation to the HTFJC as a housing project. The committee stated that the applicant would need
to submit an application to the Housing and Community Development Commission (HCDC) for the
utilization of these contingency funds. If the HCDC committee can give the applicant an indication that
they will receive the contingency funds, the item can then go to council for consideration. Staff suggested
that the applicant check with IFFA (?) and obtain assurance that the HCDC commitment is enough to
receive the match funds. The applicant thanked the committee for their time and consideration.
Discussion and Recommendation of CDBG Application - Extend The Dream
The applicant, the Extend The Dream Foundation and it's project Uptown Bill's Small Mall, is requesting
business assistance from CDBG for a second three (3) year period. Staff stated the 3-year period is due
to an agreement for up-front payment in exchange for a reduced lease amount. This agreement is in
accordance with HUD. Staff stated that because this is an existing project, job retention is a requirement
for funding. Staff then noted the applicant has successfully shown that without the further assistance, the
business and jobs would only survive for one more year. Lehman said he would enthusiastically
recommend to council that they fund this program. Vanderhoef agreed.
MOTION: Lehman moved to recommend to Council the approval of the application fram the
Extend The Dream Foundation for CDBG funding. Vanderhoef seconded the motion. All in favor,
motion passed 2-0.
Adiournment
MOTION: Vanderhoef moved to adjourn the meeting. Lehman seconded the motion. All in favor,
motion passed 2-0.
The meeting was adjourned at 9:55 AM.
Data on CityNT~PCD\mins\EDC\I 1-04-03.doc
City of Iowa City
MEMORANDUM
TO: Economic Development Committee
FROM: Brian Boelk ~
DATE: December 1,2003
RE: Stormwater Utility
The attached is information for two different stormwater utility rate options as a response
to the City Council's request on November 24th. Please feel free to call me at 356-5437
if you have any questions or concerns.
Cc: Rick Fosse
December 4, Economic Development Committee
Comparison of Monthly Charges With Other Cities
Comparison of Single Family Monthly Charges Monthly Single
Communities Family Bill ($) Year Initiated
Des Moines 5.29 1995
SolonF 5.00 1996 100°/o of
Garner 2.63
Cedar RapidsF 2.50 1994 Eau for
Burlington 2.00 Residential
Iowa City (Proposed) 2.00 2004
North LibertyF 2.00 2000
Boone 2.00 1994 1 00 °/O of
Sioux City 1.84 1991
ERU for
Bettendorf 1.50 + Connection Fee 2003
Dubuque 1.29 2003 Non-
Ames~ 1.25 1994 Residential
Coralville~ 1.00 2002
Average 3.60
~ Utility is based on flat rate theory.
Comparison of Non-Residential Rates Monthly Charges
Gas Station Small Shop Grocery Store Large Retail
Community 15,000 (Sq. Ft.) 37,000 (Sq. Ft.) 190,000 (Sc[. Ft.) 500,000 {Sq. Ft.)
Des Moines $33.78 $83.32 $427.88 $1,126.01
Burlington $10.00 $20.00 $80.00 $200.00
Boone $10.00 $24.67 $126.67 $333.33
lowa City (Proposed) $9.59 $23.65 $121.44 $319.59
Bettendorf $9.00 $22.20 $114.00 $300.00
Dubuque $6.63 $16.36 $84.02 $22 l. 12
Solonv $5.00 $5.00 $5.00 $5.00
Cedar RapidsF $2.50 $2.50 $2.50 $2.50
Coralville~ $2.00 $2.00 $2.00 $2.00
North Libertyv $2.00 $2.00 $2.00 $2.00
Ames~ $1.25 $1.25 $1.25 $1.25
Average $13.11 $28.99 $138.11 $358.97
r Utility is based o~ flat rate theory.
Total Income = $916,496
December 4, Economic Development Committee
Comparison of Monthly Charges With Other Cities
Comparison of Single Family Monthly Charges Monthly Single
Communities Family Bill ($) Year Initiated
Des Moines 5.29 1995
SolonF 5.00 1996 1 O0 °/o of
Garner 2.63
Cedar RapidsF 2.50 1994 ERU for
Burlington 2.00 Residential
Iowa City (Proposed) 2.00 2004
North LibertyF 2.00 2000
Boone 2.00 1994 750/0 of
Sioux City 1.84 1991
Bettendorf 1.50 + Connection Fee 2003 ERU for
Dubuque 1.29 2003 Non-
AmesF 1.25 1994 Residential
CoralvilleF 1.00 2002
Average 3.60
F Utility is based on fiat rate theory.
Comparison of Non-Residential Rates Monthly Charges
Gas Station Small Shop Grocery Store Large Retail
Community 15,000 (Sq. Ft.) 37,000 (Sq. Ft.) 190,000 {Sq. Ft.) 500,000 (Sq. Ft.)
Des Moines $33.78 $83.32 $427.88 $1,126.01
Burlington $10.00 $20.00 $80.00 $200.00
Boone $10.00 $24.67 $I26.67 $333.33
Bettendorf $9.00 $22.20 $114.00 $300.00
Iowa City (Proposed) $7.19 $17.74 $91.08 $239.69
Dubuque $6.63 $16.36 $84.02 $221.12
Solon~ $5.00 $5.00 $5.00 $5.00
Cedar RapidsF $2.50 $2.50 $2.50 $2.50
CoralvilleF $2.00 $2.00 $2.00 $2.00
North Liberty~ $2.00 $2.00 $2.00 $2.00
AmesF $1.25 $1.25 $1.25 $ 1.25
Average $13.11 $28.99 $138.11 $358.97
F Utility is based on flat rate theory.
Total Income= $827,317
December 4, Economic Development Committee
Comparison of Monthly Charges With Other Cities
Comparison of Single Family Monthly Charges Monthly Single
Communities Family Bill IS) Year Initiated
Des Moines 5.29 1995
SolonF 5.00 1996
100% of
Garner 2.63
Cedar Rapids~ 2.50 1994 Eau for
Burlington 2.00 Residential
Iowa City (Proposed) 2.00 2004
North Liberty~ 2.00 2000
Boone 2.00 1994 50°/o of
Sioux City 1.84 1991
Bettendorf 1.50 + Connection Fee 2003 ERU for
Dubuque 1.29 2003 Non-
Ames~ 1.25 1994 Residential
Coralville~ 1.00 2002
Average 3.60
~ Utility is based on flat rate theory.
Comparison of Non-Residential Rates Monthly Charges
Gas Station Small Shop Grocery Store Large Retail
Community 15,000 {Sq. Ft.) 37,000 {Sq. Ft.) 190,000 {Sq. Ft.) 500,000 {Sq. Ft.)
Des Moines $33.78 $83.32 $427.88 $1,126.01
Burlington $10.00 $20.00 $80.00 $200.00
Boone $10.00 $24.67 $126.67 $333.33
BetXendorf $9.00 $22.20 $114.00 $300.00
Dubuque $6.63 $16.36 $84.02 $221.12
Solon~ $5.00 $5.00 $5.00 $5.00
Iowa City (Proposed) $4.79 $11.82 $60.72 $159.80
Cedar RapidsF $2.50 $2.50 $2.50 $2.50
CoralvilleF $2.00 $2.00 $2.00 $2.00
North Liberty[ $2.00 $2.00 $2.00 $2.00
AmesF $1.25 $1.25 $1.25 $1.25
Average $13.11 $28.99 $138.11 $358. 97
~ Utility is based on fiat rate theory.
Total Income = $738,693
December 4, Economic Development Committee
Comparison of Monthly Charges With Other Cities
Comparison of Single Family Monthly Charges Monthly Single
Communities Family, Bill ($) Year Initiated
Des Moines 5.29 1995
Solon~ 5.00 1996 100°/O of
Garner 2.63
Cedar RapidsF 2.50 1994 ERU for
Burlington 2.00 Residential
Iowa city (Proposed) 2.00 2004
North Liberty~ 2.00 2000
Boone 2.00 1994 250/o of
Sioux City 1.84 1991
Bettendorf 1.50 + Connection Fee 2003 ERU for
Dubuque 1.29 2003 Non-
Ames~ 1.25 1994 Residential
Coralville~ 1.00 2002
Average 3.60
~ Utility is based on flat rate theory.
Comparison of Non-Residential Rates Monthly Charges
Gas Station Small Shop Grocery Store Large Retail
Community 15,000 (Sq. Ft.) 37,000 (Sq. Ft.) 190,000 (Sq. Ft.) 500,000 (Sq. Ft.)
Des Moines $33.78 $83.32 $427.88 $1,126.01
Burlington $10.00 $20.00 $80.00 $200.00
Boone $10.00 $24.67 $126.67 $333.33
Bettendorf $9.00 $22.20 $l 14.00 $300.00
Dubuque $6.63 $16.36 $84.02 $221.12
Solon~ $5.00 $5.00 $5.00 $5.00
Cedar Rapids~ $2.50 $2.50 $2.50 $2.50
Iowa City (Proposed) $2.40 $5.91 $30.36 $79.90
Coralville~ $2.00 $2.00 $2.00 $2.00
North LibertyF $2.00 $2.00 $2.00 $2.00
AmesF $1.25 $1.25 $1.25 $1.25
Average $13.1 ] $28.99 $138.11 3358. 97
F Utility is based on fiat rate theory.
Total Income = $651,943
Stormwater Utility Fee Structure
Rate Option B
Building ERU Rate = $2.00 ERU Rate = $1.50 ERU Rate = $1.00 ERU Rate = $0.50
Type ERU's PerMonth Per Year Per Month Per Year Per Month Per Year Per Month PerYear
Commercial 10,742 $21,483 $257,799 $16,I 12 $193,349 $10,742 $128,899 $5,371 $64,450
Govt. 2,075 $4,149 $49,791 $3,112 $37,349 $2,076 $24,908 $1,037 $12,448
Industrial 1,226 $2,451 $29,413 $1,838 $22,060 $1,226 $14,707 $613 $7,353
Schools 966 $1,931 $23,173 $1,448 $17,380 $966 $11,586 $483 $5,793
$30,015 $360,176 $22,511 $270,138 $15,008 $180,100 $7,504 $90,044
Multi-Family 12,918 $12,918 $155,016 $9,689 $116,262 $6,459 $77,508 $3,230 $38,754
Residential 16,721 $33,442 $401,304 $25,082 $300,978 $16,721 $200,652 $8,361 $100,326
Total $64,785 $916,496 $57,281 $687,378 $49,778 $458,260 $42,274 $229,124
Difference ($229,118) ($458,235) ($687.372)
Option B: This option reduces both residential and non-residential rates by adjusting the unit cost per
ERU. Thus, the total collected by the utility is reduced by greater increments, however,
distribution of the fee is proportionate among all properties. Above shows some results from
those varying rates on a 25% increment.
December 4, Economic Development Committee
Comparison of Monthly Charges With Other Cities
Comparison of Single Family Monthly Charges Monthly Single
Communities Family Bill ($) Year Initiated
Des Moines 5.29 1995
Solon~ 5.00 1996 100 °/o Of
Garner 2.63
Cedar Rapidsv 2.50 1994 ERU for
Burlington 2.00 Residential
Iowa City (Proposed) 2.00 2004
North Liberty~ 2.00 2000
Boone 2.00 1994 100 °/~ of
Sioux City 1.84 1991
ERU for
Bettendorf 1.50 + Connection Fee 2003
Dubuque 1.29 2003 1Non-
AmesF 1.25 1994 Residential
CoralvilieF 1.00 2002
Average 3.60
F Utility is based on flat rate theory.
Comparison of Non-Residential Rates Monthly Charges
Gas Station Small Shop Grocery Store Large Retail
Community 15,000 (Sq. Ft.) 37,000 (Sq. Ft.) 190,000 (Sq. Ft.) 500,000 (Sq. Ft.)
Des Moines $33.78 $83.32 $427.88 $1,126.01
Burlington $10.00 $20.00 $80.00 $200.00
Boone $10.00 $24.67 $126.67 $333.33
Iowa City (Proposed) $9.59 $23.65 $121.44 $319.59
Bettendorf $9.00 $22.20 $114.00 $300.00
Dubuque $6.63 $16.36 $84.02 $221.12
Solon~ $5.00 $5.00 $5.00 $5.00
Cedar Rapidsv' $2.50 $2.50 $2.50 $2.50
Coralville~ $2.00 $2.00 $2.00 $2.00
North LibertyF $2.00 $2.00 $2.00 $2.00
Ames~ $1.25 $1.25 $1.25 $1.25
Average $13.11 $28.99 $138.11 $358.97
[ Utility is based on flat rate theory.
Total Income = $916,496
December 4, Economic Development Committee
Comparison of Monthly Charges With Other Cities
Comparison of Single Family Monthly Charges Monthly Single
Communities Family Bill ($) Year Initiated
Des Moines 5.29 1995
SolonF 5.00 1996
Garner 2.63 75°/o of
Cedar Rapids~ 2.50 1994 ERU for
Burlington 2.00 Residential
North Liberty[ 2.00 2000
Boone 2.00 1994
Sioux City 1.84 1991 750/o of
Bettendorf 1.50 + Connection Fee 2003
Iowa City (Proposed) 1.50 2004 ERU for
Dubuque 1.29 2003 1Non-
AmesF 1.25 1994 Residential
CoralvilleF 1.00 2002
,4verage 3.60
v Utility is based on flat rate theory.
Comparison of Non-Residential Rates Monthly Charges
Gas Station Small Shop Grocery Store Large Retail
Community 15,000 (Sq. Ft.) 37,000 (Sq. Ft.) 190,000 (Sq. Ft.) 500,000/Sq. Ft.)
Des Moines $33.78 $83.32 $427.88 $1,126.01
Burlington $10.00 $20.00 $80.00 $200.00
Boone $10.00 $24.67 $126.67 $333.33
Bettendorf $9.00 $22.20 $114.00 $300.00
Iowa City (Proposed) $7.19 $17.74 $91.08 $239.69
Dubuque $6.63 $16.36 $84.02 $221.12
Solonv $5.00 $5.00 $5.00 $5.00
Cedar Rapids~ $2.50 $2.50 $2.50 $2.50
CoralvilleF $2.00 $2.00 $2.00 $2.00
North Liberty~ $2.00 $2.00 $2.00 $2.00
AmesF $1.25 $1.25 $1.25 $1.25
Average $13.11 $28.99 $138.11 $358.97
~ Utility is based on flat rate theory.
Total Income = $687,378
December 4, Economic Development Committee
Comparison of Monthly Charges With Other Cities
Comparison of Single Family Monthly Charges Monthly Single
Communities Family Bill ($) Year Initiated
Des Moines 5.29 1995
Solon[ 5.00 1996 50°/o of
Garner 2.63
Cedar Rapids[ 2.50 1994 ERU for
Burlington 2.00 Residential
North Liberty~' 2.00 2000
Boone 2.00 1994
Sioux City 1.84 1991 50¥o of
Bettendorf 1.50 + Connection Fee 2003
ERU for
Dubuque 1.29 2003
AmesF 1.25 1994 Non-
Iowa City (Proposed) 1.00 2004 Residential
CoralvilleF 1.00 2002
,4verage 3.60
F Utility is based on flat rate theory.
Comparison of Non-Residential Rates Monthly Charges
Gas Station Small Shop Grocery Store Large Retail
Community 15,000 (Sq. Ft.) 37,000 (Sq. Ft.) 190,000 (Sq. Ft.) 500,000 (Sq. Ft.)
Des Moines $33.78 $83.32 $427.88 $1,126.01
Burlington $10.00 $20.00 $80.00 $200.00
Boone $10.00 $24.67 $126.67 $333.33
Bettendorf $9.00 $22.20 $114.00 $300.00
Dubuque $6.63 $16.36 $84.02 $221.12
SolonF $5.00 $5.00 $5.00 $5.00
Iowa City (Proposed) $4.79 $11.82 $60.72 $159.80
Cedar RapidsF $2.50 $2.50 $2.50 $2.50
CoralvilleF $2.00 $2.00 $2.00 $2.00
North LibertyF $2.00 $2.00 $2.00 $2.00
AmesF $1.25 $1.25 $1.25 $1.25
.4verage $13.11 $28.99 $138.11 $358.97
F Utility is based on flat rate theory.
Total Income = $458,260
December 4, Economic Development Committee
Comparison of Monthly Charges With Other Cities
Comparison of Single Family Monthly Charges Monthly Single
Communities Family Bill ($) Year Initiated
Des Moines 5.29 1995
SolonF 5.00 1996 25°/o of
Garner 2.63
Cedar RapidsF 2.50 1994 Eau for
Burlington 2.00 Residential
North Liberty~ 2.00 2000
Boone 2.00 1994
SiouxCity 1.84 1991 25% of
Bet~endorf 1.50 + Connection Fee 2003
ERU for
Dubuque 1.29 2003
Ames~ 1.25 1994 Non-
Coralvillev 1.00 2002 Residential
Iowa City (Proposed) 0.50 2004
Average 3.60
F Utility is based on flat rate theory.
Comparison of Non-Residential Rates Monthly Charges
Gas Station Small Shop Grocery Store Large Retail
Community 15,000 (Sq. Ft.) 37,000 (Sq. Ft.) 190,000 {Sq. Ft.) 500,000 (Sq. Ft.)
Des Moines $33.78 $83.32 $427.88 $1,126.01
Burlington $10.00 $20.00 $80.00 $200.00
Boone $10.00 $24.67 $126.67 $333.33
Bettendorf $9.00 $22.20 $114.00 $300.00
Dubuque $6.63 5;16.36 $84.02 $221.12
SolonF $5.00 $5.00 $5.00 $5.00
Cedar Rapids[ $2.50 $2.50 $2.50 $2.50
Iowa City (Proposed) $2.40 $5.91 $30.36 $79.90
CoralvilleF $2.00 $2.00 $2.00 $2.00
North LibertyF $2.00 $2.00 $2.00 $2.00
AmesF $1.25 $1.25 $1.25 $1.25
Average $13.11 $28.99 $138.11 $358.97
F Utility is based on fiat rate theory.
Total Income = $229,124
PATV Board of Directom Meeting
Thursday, September 18, 2003
7:00 pm
PA'I'V- 206 Lafayette Street
1. Call to order. Present are Jack F., Mike P., Phil P., Steve N., Tom N.
And also from ICTC is Brett Castillo.
At 7:14 pm Tom N. calls meeting to order.
2. Consent to agenda:
Approved unanimously.
3. Approval of August Minutes: Mike P. moved to approve the minutes as
amended, and the second was by Jack F. Vote was unanimous.
4. Old Business: Some discussion of membership fees issue as was presented
at the August meeting in a letter from PAI'V Staff memberAdam Burke. The idea
discussed was having a 25 dollar annual membership fee that active members of
PATV could work volunteer hours to recoup. It was discussed that between now
and the new year, we could work on the "leg work" and writing of this program. A
special meeting was agreed to be held Oct. 2 at 7PM at PAI'V.
There was also some discussion of how the new prOgram with membership
fonds would make new services possible. Tom N., Mike P., Jack F., Phil P., along
with Rene P. from the staffto form a commiffea to plan and program on this new
PATV producers membership policy. Steve N. asked to stay out of this
committee to abide a non-compete role within S. Newell Institute & MSIAH, Inc.
of which he is President and CEO.
5. Short PublicAnnouncements: None.
6: New Business: None.
7. Reports:
ICTC: Brett Castillo - Said that he spoke with Drew on the issues. The "Avatar"
should be useable by everybody. Mediacom indicated that they did complete
their upgrades. Selection of a "franchise consultant" is pending.
Committees: Outreach and fundraising committee: Jack F. and Tom N. made the
report. Discussion followed of some ideas on promoting Cable TV in contrast to
what Satellite TV offers on the issue of what these companies are calling "local
TV" programs.
Building and Grounds: There was some discussion of placement of the blue
lines of the disabled perking space to allow a certain area of the south side petio
to be an outdoors filming site for the TV producers. Inquiry to the city will be
made.
Evaluation Committee: Phil P. gave a report.
Refmncising Committee: Tom N., Steve N., and John C. will schedule a meeting.
Tom N. will attend the ICTC meeting on Monday concerning Refranchising.
Treasurers: Financial report: Mike P. gave his report, indicating the financial
activity is performing okay.
Management: Rene R gave the report. PATV Staff attended a UAY event in City
Park with Adam B. and Josh G. providing support. Also PATV attended a career
event at the University of Iowa in September. Also, there was the Telethon
fundraiser here at PATV during da}dime and evening hours on the 12th, 13th and
14th of September where we raised 1,770.00 and this was comperable to other
Telethons. There were also an Iowa Shares meetings attended by Rene P. to
select a now officer for that organiza§on.
8. Board announcements:
Jack F. gave a report at this time: It was a discussion of professionalism in
relationships at our PATV station. After some reflection it was decided that a
retreat would be Planned for staff and Board fo get together.
9. Adjournment: Mike P. moved adjournment at 9:12 PM and Jack F. seconded.
Notes by SWN
PRELIMINARY I P 0
IOWA CITY HUMAN RIGHTS COMMISSION
LOBBY CONFERENCE ROOM
MINUTES
410 E. Washington St.
October 28, 2003
MEMBERS PRESENT: Paul Retish, Rick Spooner, Dared Shorr, Keri Neblett, Billie Townsend, James
McCue
MEMBERS ABSENT: Lisa Beckmann, Cat Fibley
STAFF MEMBERS: Heather Shank
1. CALL TO ORDER: Meeting called to order at 7:05. Retish introduced the new Commissioner, James
McCue. McCue moved to Iowa City in 1965. He taught in the Department of Religious Smd/es for 35
years and he chaired thc Global Smd/es Program for 15 of those years. McCue retired in 2000. Although he
retired, McCue continues to teach one course a year. He has had a long standing interest in human rights.
He raised eight children in Iowa City, five of whom were adopted African American kids. Retish xvelcomed
McCue to the Commission.
2 MINUTES: Spooner moved to accept the minutes. Short seconded the motion. Motion: Passed
unammously. Short mentioned that at the last meeting the Commission suggested Shank call the Director
of the Muslim Camp to invite him to a Commission meeting. Shank apologized and said she would contact
the Director in the next month.
3. RECOMMENDATIONS TO COUNCIL: Shank said the Council has not yet received the revised
minutes and she clarified that the Council was not conside£mg the ordinance at the meeting tonight. She
also stated that the current Council would consider the revisions.
4. REVISIONS: Relish reviewed the changes in the Ordinance for McCue. Retish said that the comn~ssion
was trfmg to say that it was mainly interested in educating the Community- about human rights and working
on projects out in the community. Retish indicated that the revisions would take away the Commission's
current responsibility- of reading cases and essentially agreeing with the lawyers' probable cause decisions.
Periodically a comn~ssioner would not agree with the probable cause decision but Relish indicated that the
comn'assioner's powers were limited because of their lack of legal knowledge. In addition, the
Commissioners occasionally looked at different criteria than the lavo'ers. Retish said that this frustrated him
a great deal so the revisions have changed the Commission's role. Shank added that if the revised
Ordinance is approved the Commission's quasi judicial role will move to the pubhc hea£mg phase.
5. NEW BUSINESS: None
6. OLD BUSINESS:
Diabetic Banquet & Health Fair- Shank is attending this event. The Comrmssion voted to co-sponsor
the Diabetic Banquet & Health Fair at the last meeting. Eagle's Flight is sponso£mg the event. Eagle's
Flight is an organization that is interested in health care issues that affect African Americans.
Night o£1000 Dinners - Spooner is attending this event which is also on November 7 at 7:00 p.m. Short
will attend if his schedule allows. This annual event raises money to remove landmines and educate people
as to the devastation caused by landrnmes. Shank ordered the Commission's food contribution. It is being
delivered by John's grocery.
Youth Awards - Shank said that she had not yet received an), nominations. She took a number of
nomination forms over to Marian Coleman, the Equity Director at the ICCSD so she could send them out
to the teachers. Shank did get one call from a woman xvho asked whether she could nominate her own son.
Shank said that ~vas frae. Shank handed out some nomination forms. Short said that his daughter's school
would not accept any documents that are not approved by the district and he had not yet seen or heard
about the nomination form from his daughter. Retish, whose ~vife is a teacher, indicated that to his
knoxvledge the form had not yet been distributed to the teachers. Shank said she ~vould follow up with
Coleman. Shank suggested that one of the Commissioners might want to do a public service announcement
regarding the Axvards. Neblett suggested getting a youth to do the public service announcement.
Human Rights Breakfast - Next year's breakfast is scheduled for September 23, 2004. Retish said that it
is time to start thinking about the next keynote speaker. Retish also commended Townsend for her
suggestion of David Skorton as the key note speaker. Retish thought Skorton did a wonderful job and the
response was very positive. Retish suggested, ho~vever, that the representatives from the Pohce Department
not wear their guns to the breakfast. Shank said that she would pass Retish's suggestion on and get back to
him. Retish said that he found it "incongruous to come to a human rights breakfast wearing a weapon"
although Retish also understands that it is legitimate but he still believes it is out of place. Retish and
Townsend commented on hoxv well Beckmann did at the breakfast. Retish said the committee that selected
the xvinner suggested that changes be made in the nomination form. Retish also explained that the selection
committee talked about changing the nomination form so it xvould be clear xvhat the Commission was
looking for in the nominee. Quite a few people were nominated simply because they did their job well. The
Commission selection committee wanted to read nominations that set forth information about a person that
went above and beyond their job. There is only one a~vard that recognizes a person for their work xvith a
service organization but the other awards do not focus on ability to do a job ~vell. Spooner and Toxvnsend
xvho were on the selection committee agreed ~vith Retish's explanation of xvhat the commission will look for
in nominees in the future. Shank indicated that she would send the nomination form to the selection
conunittee.
Building Blocks to Employment:
Retish explained the origins of the Education Comn-nttee. The Committee works with the Human Rights
Commission. There have been several joint programs. The ComnUttee and the Comrmssion are no~v in the
process of teaching people certain skills in "Building Blocks to Employment." Volunteers assist people with
drafting resumes and cover letters. In addition the volunteers engage in mock interviews and help people to
fill out applications. This program has been done at Eastdale Plaza and Pheasant Ridge. Retish explained
that the Committee has been collecting information regarding whether the residents at Broadway and the
surrounding area want this program. It appears that the residents are very eager to participate in the
program. The program will take place in April. Another suggested idea was to have a musical program in
the parking lot of Pepperxvood Square and call it "Mu. sic on Broadw~." The contact person from Southgate
has agreed to permit the event.
McCue interjected that the Foreign Relations Council is going to have a program featuring the local
Sudanese Community. A Sudanese attorney will be addressing the Forelgn Relations Council. The attorney
is Asma Taha. She is on the Education Committee. McCue asked whether everyone is familiar with the
Shelter House. Shank indicated that Rita Offutr and another employce of the Shelter House are also on thc
Education Committee. McCue volunteers at Shelter House two mornings a week. He sees a lot of the
2
families coming through. The population is now made up of low-income, African American families from
Chicago. McCue said that the families are mo~/mg to Broadway and Crosspark. Retish said an Education
Commattee meeting was held at noon. Everyone present was trying to figure out what was going on in Iowa
City with regard to Broadway. There is a predominately African American presence in the area but conflicts
stem not from racism so much as the low economic status of the residents. There are quite a few people
and agencies that are concerned about the area but the perception of many is that very httle happens to
address the problems. Redsh said that there was a great deal of frustration in the Education Comrmttee
participants. Retish said that we have a habit of stud?rog a problem as opposed to working on it. Retish
added that a woman who works for a specific agency indicated that the emphasis is no longer to get
consumers on the Board of Directors. Now the Board is made up of people with "power" and there is very
httlc consideration of the wishes of the consumer. People that really need to talk about their needs are
being pushed off the Boards that are there ro help them.
Shank asked McCue whether Cross Park accepted vouchers. He said that he hasn't heard anything about
Cross Park, but it is his understanding that vouchers are no longer going to be accepted at Cedarwood.
Spooner indicated that being on Section 8 affects the opportunities of people in terms of employment.
Section 8 keeps people alive but it perpetuates poverty. Ifa person is working, even the smallest amount of
money has to be r~paid so essentially people are working for their rent. A person cannot save money to get
off of the program. There has to be an increase in the amount of money a person can make so that they can
work to be independent. Spooner stated that he did research and found that 30% to 50% of persons with
disabilities are unemployed. People with disabilities want to earn their own money and if hired they work
very hard.
Latino Institute/Latino Conference
The Latino Institute is a daylong educational program scheduled for October 31, 2003. The Latino
Conference on Saturday is similar to the one last year. An Awards Brunch and x~arious workshops are
offered. Lazara Pittman is gix/mg a speech on immigration.
Budget
Retish wondered whether Shank's budget would be affected by any of the cuts that are required. Shank said
that she was not sure. She has requested a budget carryover so that the Commassion can condnue to
provide human rights education to the community but the requests have not been considered yet so she
cannot answer the question.
Shank also mentioned that the League of Cities has recommended the legislature vote to eliminate all of the
unfunded mandates from the Iowa Code. One of those mandates is the staffing and funding of the
Human/Civil Rights agencies. Some actions have akeady been taken to limit enforcement by local agencies
in Sioux City, Des Moines and Cedar Falls. Retish mentioned that one of the City Council candidates was in
favor of removing all of the comtmssions. Short wondered about the Iowa Civil Rights Commission.
According to Coths Moody, Director of the Civil Rights Commission, she spoke with some of the
legislators and they thought there was duplication of efforts between the Iowa Ci'/il Rights ConUmssion and
the local Commissions. She explained that the cases are cross-filed but only one agency conducts the
investigation. Short asked about the individual state commissioners, especially the one that is local. Shank
said that she would contact Dave Leshtz and ask him if he would come and speak to the comrmssion.
McCue said that people might ask whether people would prefer a new policeman or a human rights
commission. Retish indicated that this might be a powerful argument for some people. Short said that even
if thc Commission was safe in Iowa City, the destruction of the human rights structure is a crisis. Shank
said there is another Iowa Civil Rights meeting to discuss this on November 6. Short volunteered to
participate in the conference call on that day.
7. REPORTS OF COMMISSIONERS:
Keri Neblett: As a part of listening posts Neblett went to the UAY GLBT Questioning & Allies program.
Neblett said there was a wonderful response from the ten youth that were present. There were also two
adult volunteers and one adult staff. For the first 10 minutes Neblett told the kids about the Human Rights
Commission. After that the kids told Neblett of their experiences in flxe ICCSD and in Iowa City generally.
The kids talked non stop and she had to cut them off at the end of the session. The two issues mentioned
the most were sexual orientation and race discrimination. The kids spoke of being offended by the
statement, "that's so gay." One student said that at the beginning of the year the principal said that he
would not allow the "that's so gay" statement to be used. In the student's classroom, however, the phrase is
being used and the teacher doesn't do anything. Response to bullying varies significandy between the
teachers. Some teachers take action and other teachers do not respond at all. Monday when Neblett went
to UAY there was an incident at one of the high schools where someone in the classroom said, "oh you are
such a faggot." In response, the teacher said, "Oh there is something going on there" and then proceeded
xvith the lesson. At a junior high a kid had to switch her locker because of all of the derogatory anti-lesbian
graffiti. Another girl stated that she had the Midas touch. She is one of the only "out" students in the
school and she has been subjected to derogatory comments regarding her sexual orientation. Students that
dared to become her friend were similarly harassed. The anti gay and lesbian graffiti on the bathroom walls
remains on the walls longer than other graffiti. One student received a call from the mother of one of her
friends. The mother asked the student not to be friends with her daughter. Also, it has been x, ery difficult
for the student Gay Student Alliance group started at one of the high schools. They were told that they
could not hang posters that advertised their group or the function they were planning. Other students took
their efforts as a joke. They finally got it the group started through. Other groups were able to develop
much more quickly. There was a male student who described being assaulted on school property.
Allegedly somebody said, "Move out of the way faggot." The student turned around and was punched in
thc stomach. The next day he was scared to go to school but did anyway. That day the student was hit in
the face from belfind. He ended up switching to the Alternative School. A lesbian student reported that her
friends do not know that she is a lesbian. One time she was in the car with her male friends and one of
them said, "There's a fag, let's go jump him." Another said, "Let's go hit fags with baseball bats for fun."
This devastated her.
In the last ten minutes of the meeting, Neblett asked how the Comrmssion could help. Many of the teens
said that they believe that some of the teachers do not intervene because they do not know what to say.
The teens suggested engaging in some instruction on what to say when this behavior occurs. The teens
suggested role-playing. They would like to see "same sex relationships" discussed in the curriculum. The
topic is rarely touched on and it is only when a student brings ir up
In terms of the race, there was an African American student sitting in the library and someone came up to
her and told her to take her Black ass back to Chicago or where ever she came from. The hbrarian was
sitting there and didn't do anything about it. This happened at City High. The same girl was complaining
because she is on the drill team that is segregated by race. The Caucasian girls are the cheerleaders and porn
pom girls and they are generally and from a higher socio-economic background. The drill team is composed
of students from a lower socio-economic background. The school's administration is allegedly tO'ing to
shut down the drill team. The drill team is not funded. They do not get to participate in the football games.
The drill team is pretty much shut out of things. The participants have to buy their own uniforms where as
the ICCSD pays for the uniforms for the cheerleaders and the porn porn girls. The drill team has been told
that the ICCSD is going to shut down the drill team because people feel uncomfortable trying out with their
team. The Caucasion students say they feel threatened by the drill team but no one says anything about it
4
being int/rmdating for thc Black girls to tryout for the other groups. The Black students reported being
followed around by the administration at one of the high schools. The Black kids are having their lockers
searched for drugs when in fact it is the Caucasian students that are the biggest offenders. No one looks at
the Caucasian kids as students that might have a drug problem. The gay students would like to have an
assembly to address some of these issues. An assembly usually occurs easily if it is related to sports but they
do not occur for these issues. They also suggest an en-Vrronmental survey so the administration v(fll know
what they are going through.
Retish wants the Comrmssion to consider showing and sponso£mg the video, "Bang, Bang, You're Dead."
It is about school violence and the pressure on kids to engage in violence instead of other means of conflict
resolutions. Retish said he would love educators to see the video and he added that the students in his class
thought the video was good. He thinks children and adults that work with children should see the video.
Retish has talked to the Riverside theatre about kids putting on the play. The script is available on the
Internet.
Spooner said that it is hard for teachers to support anything that is not curriculum related. The teachers are
very over-worked and they cannot discipline students without the parents getting all upset. Shank said that
this is not discipline so much as catching the behavior and having a conversation regarding how destructive
the behavior is. Short said that the ICCSD has an obhgation to provide a safe environment for all of the
students. Short said that students should go into the schools and feel like they are O.K. notwithstanding
race or sexual orientation. Nebhtt said that the student that switched schools is very happy now. McCue
said that the conmUssion has an educational responsibil/ty. The ICCD is legally obhgatcd, as is the
Comrmssion to provide education. McCue said that a student was sent to the hospital last week as a result
of being attacked at one of the junior highs by another student. The student had complained to several
teachers about the way he was being treated prior to being seriously injured.
Shank indicated that she gave a speech to persons at the College of Education and her topic was bullying.
Shank urged the students to protect the kids. Retish said that these are strange times. The teachers are
overwhelmed by the "No Child Left Behind" program. Retish said that he has been working with the Iowa
State Extension program and the D/rector of that program wants to work with the Comm2ssion to set up
programs to educate the teachers or other folks that need education in this area.
Townsend: Townsend reported an event that she found on Human Rights web site. The article that
Townsend shared with the Commissioners was about a woman presenting a program on "Making Iowa City
A Human Rights Community." Shank said that it is occur£mg on November 6 and the woman is Shulamith
Koenig xvho is from Israel and the keynote speaker at this year's International Day. Dorothy Paul who is a
member of the Education Committee put this program together. Shank scheduled the room.
Townsend said that she was watching Ex-President Clinton and Ex-Senator Dole last evening. They were at
the Kennedy Center talking about a program they were putting together while Clinton was still in office.
They are going to give money to children in underprix;fleged countries. The only contingency to receiving
this message is that the money can only bc used if the clfildren are sent to school. The kids get one good
meal a day at school. Short interjected that George McGovern has been involved with this program.
Schools that feed children really draw kids into the schools. According to Townsend, the statistics are
amazing and there are actually two McGoverns involved. Short said the food helps the kids to maint£m
energy and helps them learn. Townsend said that she saw the program on television last night at 10:00 p.m.
Toxvnsend asked Shank to ask Leshtz for information on the program for new parents that Dean started in
Vermont. The program includes parenting classes and mentoring for new parents.
8. STATUS OF CASES: Things are going smoothly.
5
9. ADJOURNMENT: MOTION by Townsend and seconded by Spooner at 8:42 p.m.
6
MINUTES DI~~
IOWA CITY TELECOMMUNICATIONS COMMISSION
MONDAY, NOVEMBER 24, 2003 - 5:30 P.M.
CITY CABLE TV OFFICE, 10 S. LINN ST.-TOWER PLACE PARK1NG FACILITY
MEMBERS PRESENT: Saul Mekies, Kimberly Thrower, Terry Smith, Jim Pusack
MEMBERS ABSENT: Brett Castillo
STAFF PRESENT: Drew Shaffer, Mike Brau, Bob Hardy, Andy Matthews, Dale Helling
OTHERS PRESENT: Jon Koebrick, Randy Brown, Jason Nebergall, Phil Phillips, Rene Paine,
Beth Fisher, Susan Rogusky
RECOMMENDATIONS TO CITY COUNCIL
None at this time.
SUMMARY OF DISCUSSION
Paine reported that it was decided at the annual meeting that membership fees would begin to be
collected in January 2004. Jon Van Allen was elected to the PATV board of directors. Hardy
reported that InfoVision is developing the capability to offer video on demand of short segments of
various programs such as the City Council meetings. If equipment can be purchased and installed in
time it is anticipated that it will be available by the first of the year. Shaffer distributed a copy ora
letter to Mediacom that responds to their letter of June 2003 regarding the initiation of the franchise
renewal process. This letter informs Mediacom that the City is opening the informal renewal process
and is holding open the formal renewal process. Smith said that there was a meeting regarding the rate
settlement agreement in which Mediacom suggested extension of the franchise for 5-7 years as one
element of an agreement. Pusack referred to the phone response data provided by Mediacom and
included in the meeting packet. Smith noted that 97% of the calls are now being handled in a timely
manner at this point. There had been a dip in response time during the installation of Mediacom's new
virtual phone center technology. Brown said that phone response time for cable modem technical
assistance would not be as fast. Average response time for a tier one cable modem inquiry runs 60-90
seconds. Brown said the new system allows subscribers to access much of their account information
and request for services from the company with an automated system. Mekies asked if the City could
get phone response data on an annual basis as this would provide data that might not be skewed by
seasonal variations. Koebrick said that Mediacom would provide it if requested.
APPROVAL OF MINUTES
Mekies moved and Thrower seconded a motion to approve the amended October 2003 meeting
minutes. The motion passed unanimously.
ANNOUNCEMENTS OF COMMISSIONERS
Smith said that the next Commission meeting is scheduled for December 22, which may conflict with
the holiday season and suggested meeting on December 15. The Commission agreed to meet
December 15, 2003.
SHORT PUBLIC ANNOUNCEMENTS
None.
CONSUMER ISSUES
Shaffer referred to the complaint log included in the packet. Koebrick noted that the one complaint
that was listed as unresolved has now been resolved. Among the complaints were 3 about phone
response, 4 about a cable TV technical problem, 2 about poor customer service, 1 about the cable
modem service losing email, and 1 about crediting an overpayment to a subscriber's account rather
than returning the money.
MEDIACOM REPORT
Koebrick reported that Mediacom and City officials met recently regarding a negotiated rate settlement
and the cable drop audit data. These issues will be addressed later in the meeting. Brown reported that
Mediacom is now purchasing the next generation of HDTV converter boxes as the previous versions
had some unresolved technical problems. Pusack said that HDTV channels are not indicated as such
on the digital program guide and no programming is supplied if those channels are chosen. Brown said
that Mediacom is working with TV Guide to make changes to correct that problem. Mediacom has
been negotiating with other channels for HDTV programming. Video on demand (VOD) will be
introduced in Iowa City soon. Brown said that HDTVs with a HDTV tuner built in will hit the market
in December, but those tuners do not allow for two-way communication that is needed for VOD or
pay-per-view programming.
UNIVERSITY OF IOWA REPORT
Nebergall reported that University has an ever-increasing number of programs playing. Pusack asked
about alternatives to SCOLA for foreign language programming and suggested that there might be
better choices if foreign language programming is to continue. Nebergall said he will inform his
supervisors and report back.
PATV REPORT
Paine reported she made a presentation to Lucas Elementary School students and later the students
came to PATV facilities for a tour and demonstration. The fall newsletter is now out. Paine
distributed the series program schedule. It was decided at the annual meeting that membership fees
would begin to be collected in January 2004. Jon Van Allen was elected to the PATV board of
directors.
SENIOR CENTER REPORT
Rogusky distributed the November Senior Center TV program guide and said that the programming is
quite diverse.
IOWA CITY COMMUNITY SCHOOL DISTRICT REPORT
No representative was present.
LEGAL REPORT
Matthews said he had nothing new to report.
LIBRARY REPORT
Fisher reported that Tom Walz, the founder of Uptown Bill's, will be Ellen Buchanan's guest in
December. The library has been producing a monthly program series documenting the progress made
in the construction of the new section of the library called "Opening the Door in 2004". The program
plays Tuesdays at 12:00 and 12:15, Wednesdays 6:30 and 6:45, and Sundays at 4 and 4:15.
KIRKWOOD REPORT
No representative was present.
MEDIA UNIT
Hardy reported that the Media Unit is backed up with productions but will be able to make progress on
those productions over the holiday seas6n as other production activities typically slows down during
that period. The Community Television Service is making a group of short videos for the Iowa City
Neighborhood Council on how to encourage respect among neighbors. Topics may include noise
levels, maintaining the cleanliness of the neighborhood, and how to resolve conflicts. The Iowa City
Foreign Relations Council will be hosting several presidential candidates and the CTS will cover those.
InfoVision is developing the capability to offer video on demand of short segments of various
programs such as the City Council meetings. If equipment can be purchased and installed in time, it is
anticipated that it will be available by the first of the year. The Avatar Project recently held a practice
shoot for the December 8 program. The topic for that program is "Why Vote?" Hardy distributed a
proposal for the Community Television Group to use some of the pass-through funds to assist Senior
Center TV whose funding is at risk.
CABLE TV ADMiNISTRATOR REPORT
Shaffer said that the City Cable TV Office is working on a 3 year report and it should be available for
the next Commission meeting. Letters will be sent out in January for a February focus group to
discuss the future content design of InfoVision. The date has been moved back so Kevin Crawley can
develop an alternative template for the service and have a chance to develop and exhibit the video on
demand capability.
DROP AUDIT
Smith reminded of the history of the drop audit and said a response to Mediacom is being drafted
based on the data provided by Mediacom, which may include a request for additional information, if
needed.
FRANCHISE REMEWAL UPDATE
Shaffer distributed a copy of a letter to Mediacom that responds to their letter of June 2003 regarding
the initiation of the franchise renewal process. This letter informs Mediacom that the City is opening
the informal renewal process and is holding open the formal renewal process. Smith said that during
the meeting regarding the rate settlement agreement Mediacom suggested an extension of the franchise
for 5-7 years as one element ora settlement. Pusack asked Shaffer to sketch out the renewal process.
Shaffer said that the cable company can initiate the process 36 months prior to the end of the current
franchise. Mediacom did this in June 2003 with a letter to the City. The City has now commenced
proceedings. The informal process may involve a number of items such as a community needs
assessment. The formal process is more involved. Pusack said there appears to be three possibilities,
the informal process, the formal process, and an extension of the current franchise. Shaffer said there
is no immediate deadline on a franchise extension. Pusack said it appears that a franchise extension
has the advantage of involving less time and money. Its disadvantage is that there could be less public
input unless that was part of the extension process. Pusack asked if there are enough issues that might
be addressed in extension discussions to need the assistance of a consultant. Helling said that the
extension discussions can be a part of an informal renewal discussion. The City would likely use a
consultant during any discussions and write their contract as such. Thrower asked if the consultant
contract was based on a retainer or on a fee for services. Shaffer said that it is based on the amount of
time spent on particular projects and based on estimates provided by the consultant on how much time
each of those projects might take.
PHONE DATA RESPONSE
Pusack referred to the phone response data provided by Mediacom and included in the meeting packet.
Smith noted that 97% of the calls are now being handled in a timely manner. There had been a dip in
response time during the installation of Mediacom's new phone technology. Brown said that response
time for cable modem technical assistance would not be as fast. Average response time for a tier one
cable modem inquiry runs 60-90 seconds. Brown said the new system allows subscribers to access
much of their account information and request for services from the company with an automated
system. Mekies asked if the City could get phone response data on an annual basis as this would
provide data that might not be skewed by seasonal variations. Koebrick said that Mediacom would
provide it if requested.
RATE SETTLEMENT AGREEMENT
Smith said the City met with Mediacom today to discuss a proposed rate settlement agreement. The
City and Mediacom disagreed on the maximum permitted rate for both 2002 (which was appealed to
the FCC) and 2003. Mediacom presented a second proposal at today's meeting and that offer is under
consideration.
ADJOURNMENT
Smith moved and Mekies seconded a motion to adjourn. The motion passed unanamously.
Adjournment was at 6:30 p.m.
Respectfully submitted,
Drew Shaffer
Cable TV Administrator