Loading...
HomeMy WebLinkAbout1997-07-02 Bd Comm minutesM~UTES SENIOR CENTER COMMISSION MEETING WEDNESDAY, MAY 21, 1997 SENIOR CENTER ASSEMBLY ROOM MEMBERS PRESENT: Mary Kathryn Wallace, Philip Zell, Wilma Conner, Bebe Ballantyne, Allan Monsanto, Ken Mobily, Bob Kemp, and Terd Miller M~,,1BERSABSENT: Joanne Hora STAFF PRESENT: Linda Kopping, Julie Seal, Susan Rogusky and Michelle Buhman GUESTS: Emily Bennet, Leo Simms, Eve Cassbdy CALL TO ORDER: Wallace called the meeting to order at 3:05 p.m. Minutes: The name identifying Wallace as the reporter for the Council of Elders should be changed to Rector. Motion: To approve minutes as amended. The motion carded on a vote of 8-0. MonsantolZell PUBUC DISCUSSION: None. BOARD OF SUPERVISORS DISCUSSION: Delayed until June meeting. GOAL COMMITFEE: Commission members discussed the status and use of their personal Senior Center Commission goals. Motion.: To distribute' personal Senior Center Commission goals, identified by author, to all Commission members in the next packet. The motion was defeated on a vote of 0-8. MobilylConner Wallace invited Commission members to voluntarily submit copies of their personal Senior Center Commission goals to the executive committee. The committee will then review the goals and identify common areas of interest among the Commission members. SENIOR CENTER UPDATE Operations - Kopping Copies of the Senior Center survey were distributed and discussed. A display highlighting the new Senior Center goals will be used at the Activity Fair and then set up in the Lobby. M~UTES SENIOR CENTER COMMISSION MEETING WEDNESDAY, MAY 21. 1997 A change in offices will be taking place this summer. Room G12 is currently underutilized, with Senior Peer Counseling and SHIIP each using the room about one half day per week. The plan is to move Senior Peer Counseling and SHIIP to room 207 and use G12 as an office for the maintenance staff. The maintenance workers are currently housed in the boiler room and need a secure office with computer access. After a few delays, landscaping plans for the three Washington Street islands and the perimeter of the Senior Center are ready. A half time temporaw worker will probably be hired to help with landscaping and building maintenance. The Post Content Advisory Committee recommended including a column wdtten by seniors. A new committee has been formed to develop and recommend policies and procedures such as the focus, length, and frequency of the column as well as how wdters will be identified and the possibility of creating an editorial board. The fitness room floor project has been delayed. The project will be completed in conjunction with a larger flooring project at the Recreation Center in order to save money. A completion date has not been set for this project. The details of the microphone system for the Assembly Room have yet to be completed. No action on that matter has been taken. There has been some participant confusion related to when refreshments will be served at Senior Center functions. In an effort to cladfy this matter, Seal and Kopping developed guidelines stipulating the circumstances in which the Center would provide refreshments. The guidelines which were distributed and discussed will be edited to incorporate the Commission's reconlmended changes and then published in the June Post. Programs - Seal Events occurring in June were reviewed. Volunteers - Rogusky An update on volunteer programs and opportunities was given. Donald George, a long time bookkeeping volunteer has quit because of poor health. An advertisement will appear in the Post for a replacement. COUNCIL OF ELDERS- Bennet The Council has six members with terms expidng in June. Four volunteers have been identified to fill these vacancies. MINUTES SENIOR CENTER COMMISSION MEETING WEDNESDAY, MAY 21, 1997 COMMISSION VISITS City Council Meeting-Conner, Wallace Council members were invited to the presentation of the county-wide survey results and presented copies of the new Senior Center goals and mission statement. A letter from Mayor Novick was read. Board of Supervisors - Monsanto, Zell The Senior Center Commission response to the three Nutrition Board issues was briefly reviewed and copies of the new Senior Center goals and mission statement distributed. (Monsanto) Copies. of the Senior Center Survey results were distributed to the Board of Supervisors. (Ze~) COMMISSION DISC;USSION - Wallace 'The Post Content Advisory Committee's recommendation to eliminate one of the two monthly articles prepared by the Commission for the Post be eliminated was discussed. Motion: To continue to write a monthly article summarizing the Commission meeting and to write an editorial in the Post on an as need basis. The motion was carried on a vote of 8-0. Miiler/Ballantyne Motion: To adjourn. Motion was carried on a vote of 8-0. BallantynelMonsanto. The meeting was adjoumed at 5:00. MINUTES IOWA'CITY PUBLIC LIBRARY BOARD.OF TRUSTEES REGULAR MEETING 2ND FLOOR ADMINISTRATIVE CONFERENCE ROOM MONDAY, MAY 22, 1997 - 5:00 PM Members Present: Margaret Cox, Stephen Greenleaf, Philip Hubbard, Mary McMurray, Mark Martin, Jesse Singerman, Anne Spencer, Chuck Traw Staff Present: Susan Craig, Larry Eckholt, Martha Lubaroff, Laura Morton, Liz Nichols, Others: CAll TO ORI')FR: President Traw called the meeting to order at 5:05 pm APPROVAL OF MINUTFR: The minutes for the meeting of April 25 were approved unanimously after a motion by Hubbard/McMu,rray . Traw asked for a motion to change the order of the agenda. Motion was made and seconded by Martin/Greenleaf. All were in favor. We moved on to Staff Reports. NEW RIJRINFRR RTAFF A. RFPORTR Laura Morton, Coordinator of Technical Services, demonstrated the Online Computer Library Center, Inc. (OCLC) database. We have recently started using this service to purchase cataloging records which saves our staff time in cataloging and entering all the information. The library accesses this very large database through our internet connection. It is used for about 40% of our print records and is our total source for audio-visual materials. Morton demonstrated several methods to search for a record. Once a record is accessed, we then add our OCLC symbol to the record to show that we own the item and then export it to our local system. We also contribute our records to the database for other participating libraries to access. New Beard Members Margaret Cox and Steve Greenleaf have been approved by City Council for another term and Lisa Parker is the new Board member. Phil Hubbard will be leaving the Board but wants to be called on for work on special projects. ICPL BOARD OF TRUSTEES May 22, 1997 PAGE 2 C. Development Office Repnrt Eckholt's report was included In the packet. Nothing to add. D. Change in Parking I~tz~LJ341A City Council has approved converting the parking lot adjacent to the library to a gated parking lot from a metered lot. These spaces will have a three hour parking limit which will add another 80 spots for downtown short term parking. E. Phiicy Review Rchedule fnr '98 A memo regarding this review was distributed at meeting. The staff is preparing to set up workplans for '98, and is trying to determine what policies need to be reviewed. Copyright and Listening & Viewing policies are due to be reviewed. There are several older items that have never been reviewed as formal policies, haven't been looked at for a while and may be reviewed or discarded. Our General Personnel policies need to be updated. In the case of this policy, for the sake of consistency, we may. wait for the Personnel Department of the City to review theirs. The staff will draft a new Community Relations policy as suggested by the Board earlier. Craig encouraged the Board to consider policies they might want to take a look at or policy issues they may want to discuss. Craig reminded the Board that it was their perogative tO suggest policy review or new policies at any time. During a later discussion regarding internet access for children (see G below), it was suggested that we include a.,discussion and review of the Internet policy in the coming year. Chamber Public Arts Program is an effort that the Arts/Business partnership of the Chamber of Commerce hopes to get endorsed by local governments. It will be on the Council agenda for their review. This was for the Board's information. Readings ~- Craig included several articles for the Board's information. One concerned libraries and their place in the realm of cultural leadership. Another article concerned internet access and children's use of the internet '~vhich is in the library press everywhere. Singerman commented on the article about internet access and the filtering software that is available. She asked if we had any issues come up. It is not an issue now because we do not offer Netscape in the Childrens Room. It is anticipated that it will be an issue in the future and we will have to deal with it. It was at this point in the discussion that Singerman suggested we review our Internet Policy in the coming year. UNFINIRHEr) RURINESS Ruilding Project: Craig distributed one piece of new material; a draft of questions and answers that came out of the Chamber Board's meeting regarding different aspects of the project. It was not complete, with some missing components such as parking. Traw thanked McMurray and ICPL BOARD OF TRUSTEES May 22, 1997 PAGE 3 Hubbard for their attendance during the financial discussion at the City Council meeting which he and Craig attended. Since that meeting and the meeting with the Chamber, Traw has had a conversation with Tom Gelman, who is on the Chamber sub-comittee for Centerspace. Gelman wants to have a meeting with people from the Library and CenterSpace to determine if there is a unified position to take to Council. He feels that until the City works through its . current financial problems, there is no hope of a bond issue. Traw asked for volunteers to meet with Centerspace people before June 13..Martin, Singerman, Hubbard volunteered. Traw designated Hubbard as point person to coordinate with Singerman and Martin. For the sake of discussion, Trustees presented viewpoints on how to proceed. There was talk of revisiting the entire plan, that this may not be the time to continue pressing for a multi-purpose building. The economic issue is real and we have to deal with it. By next month, we'll know something. No matter what, we have to make tough decisions about the space issue facing this library. Two or three years ago, we had serious problems and now we have the same even more. Should we be thinking about the cost of finishing up the 2nd floor in order to accomodate the space needs we have? We have to address the issue of access. Eckholt reminded Board that the Foundation is interested in including a drop off point as part of a library used booksale location. Maybe we could incorporate some satellite drop off points. The current plan is to meet with CenterSpace people, talk about the reality of putting it on the ballot in november. Through this discussion, it may become apparent that this will not be on the ballot and other alternatives need to be looked into. Swaim reminded Trustees that this building would be suitable for Centerspace if we were to build elsewhere. There was more discussion about how to proceed, which direction to go, and finally Trustees agreed that we should know by next month if CenterSpace is a viable partner for us and if the Council will place the issue on a.,ballot. PRFRIDENT'R RFPORT Traw appointed a Nominating Committee consisting of: Swaim, Martin, McMurray ANNOUNCEMFNT FROM MEMBERS Swaim referred to an article he recently read on the Changing Role of Libraries. He will circulate it to Board members. COMMITTFF: RFPORTS Director Evaluation forms are due May 22. Singerman wants them by the weekend and will set up a meeting. COMMUNICATIONS Craig read a telephone call message thanking the Board for arranging for the library to be open on Sundays. ICPL BOARD OF TRUSTEES May 22, 1997 PAGE 4 FINANCIAl RFPC)RTR None r)ISRURSFMFNTLS VISA expenditures for April were reviewed. Disbursements for April were approved unanimously. Hubbard/Martin ~FT AGFNF)A CIRF)FR FOR JUNF MEETING Election next meeting. ADJOURNMEN'E: Meeting was adjourned at 6:30 after a motion by Martin/Cox Minutes taken and prepared by Martha Lubaroff. MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY APRIL 17, 1997 - 5:45 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Howard Horan, Richard Blum, John Penick Rick Mascari, Pat Foster MEMBERS ABSENT: None STAFF PRESENT: CALL TO ORDER: Eleanor Dilkes, Ron O'Neil, Karin Franklin Pam Barnes Chairperson Horan called the meeting to order at 5:45 p.m. quorum was present. A APPROVAL OF MINUTES: The minutes of the March 13, 1997, meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Penick made a motion to approve the bills. motion. The motion was approved 5 - 0. Blum seconded the PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: Penick noted that the State Aviation Bulletin had the wrong date for the fly-in breakfast in August. Blum said he contacted the IDOT and the date will be corrected in the next publication in June. ITEMS FOR DISCUSSION/ACTION: a. ACSG project - Greg Bridger, from ACSG, gave the Commission an update of the land acquisition and avigation easement project. He said there are 29 parcels in the project. There are 26 mobile home units in the Fitzgarrald park and 31 units in the Iowa city Mobile Home Park. It is still not certain how many units will need to be relocated in the Iowa City Mobile Home Park. There was a public information meeting for the residents of the Fitzgarrald park. It was well attended and the residents had an opportunity to ask questions about the project. Dilkes said there is a resolution for an amendment to the ACSG contract. It clarifies the invoicing process. It deals with how the fixed payment is presented. Blum made a motion to adopt the resolution. Mascari seconded the motion and it was passed by roll call vote, 5 - 0. b. North oommercial area - Horan said the Commission met with a development group on March 21. The group presented a proposal to develop the area north of Runway 17. The developers would provide secondary access for the parcel through their property. Franklin said she understood there are some basic issues that need to be resolved before development can take place. There is a question of when does a long term lease become the same as a sale and does the Commission need to open the process and solicit Request for Proposals (RFP) for the project ? Mascari said he did not think the Commission was interested in selling the property. He said the question at the last Commission meeting concerned the number of years a lease could be written for without it constituting a sale. Dilkes said to dispose of public property, by lease or sale, would require a public' hearing. She said that although it may not be required to get RFPs, it may be the most prudent thing to do. It would help to identify what the Commission wants to happen in the area. O'Neil asked Franklin how long it would take to develop an RFP for the project ? Franklin said it would probably not be a complicated RFP and could be ready by July. There would then be a sixty day response period. Penick suggested the Commission advertise to see if there is interest in the property and hold a public meeting for everyone expressing interest in developing the property. O'Neil said a survey of the property has been completed. If the threshold for Runway 17 is relocated to allow for a 3000 foot runway, there will be approximately 47 acres available for development. If the RPZ is relocated south of the building restriction line, there would be approximately 53 acres to develop. This would leave about 2600 feet of runway. Horan directed O'Neil to have the relocation of the threshold for Runway 17 as an agenda item for the May meeting. Blum suggested scheduling a public meeting 'concerning the development property and sending a mailing to all local developers, inviting those interested, to participate. An ad could be placed, inviting any interested party to the public meeting. Franklin said that if that is the route th~ Commission wants to take, she would suggest placing a display ad in the paper. O'Neil should have information, describing the parcel and information the Commission wants known about developing the property, such as, "Does the Science Center have to be accommodated ?, Is a second access to the area required ~" etc. · , Blum and Mascari are the subcommittee for th~s project. They will develop a procedure and schedule for proceeding with the project. Franklin will send an RFP of a previous project to O'Neil to use as a guideline to develop an RFP for this area. Blum said he would want a lease that is very clear, saying that if the Airport needs the property for aviation uses, the property will be made available. He suggested a twenty-five year lease, with two twenty-five year options. O'Neil will have the property appraised and try to have the appraisal available as soon as possible. Jim Larew, representing the Science Center, wanted to know where the Center would fit into the plans. Blum said that one developer indicated his plan could include the Science Center. O'Neil said that the Commission could write an RFP t_o_ include the Science Center, but should not jeopardize maximizing income by insisting the Science Center be part of the development. The Airport does not have the income to subsidize the Science Center. Blum said getting fair market value does not necessarily mean taking the highest or best offer. The Science Center can not compete with other commercial businesses and can not be considered a profit center. The Commission agreed that every effort should be made to include the Science Center. The subcommittee will have a recommendation for the process to follow for development. This will be either a formal RFP or a public meeting to see if there is interest in the project. Franklin and Dilkes both recommended using the formal RFP process. c. Iowa city Rehab Building land lease - O'Neil said the lease expires on June 30, 1997. The property leased is in the north development area. Pam Barnes, from the City Planning Department, explained what the property is used for. Access is from an .easement through the School Board property to the east of the Airport. Blum said the biggest problem is that the storage building is in the north development area. He said he thin_ks the building will have to be moved, although there is not a great urgency in moving it until the land is ready to develop. Blum said he would make a motion to continue_~he lease for another five years, with some adjustment for cost of living. O'Neil suggested that since the area is being appraised, the Commission should use the appraisal and set the rent at fair market value. Barnes said the lease has a ninety day termination clause. They designed the building knowing that it may have to be moved some day. Blum said that he would retract his previous motion and make a motion to set a public hearing for the lease for the next meeting. Mascari seconded the motion and it passed 5 - 0. Penick said the Commission and the developer would work with the Barnes to give her as much notice as possible to move the'building, but suggested a search for a new building location should start soon. 4. Minimum standards - Blum and Mascari are the subcommittee. They said they are not ready to make a final recommendation. Blum said he talked with an airport manager from Nebraska who said that he just went through the process of developing minimum standards. He suggested making sure the aviation groups that use the airport are involved in the process. Blum and Mascari will meet and report at the next Commission meeting. e. Bit4 oontrol - O'Neil said Mascari requested information on how to control migrating birds around the Airport. He said a lot of the devices to scare birds away deal with creating noise to frighten the birds. Blum said the only thing he has read that' works is to drive up and down the runways 24 hours a day to chase the birds off the runways. Larger airports have the personnel to do this. O'Neil will try to find more information for Mascari. f. Airport entrance sign - Mascari said that he and Blum still recommend having a contest to design the entrance sign. O'Neil said he thought offering $ 1000 prize was too much. He said after a concept was chosen, it will cost additional money to actually design the sign. Add that to the manufacturing and installation of the sign, and the project would be considerably over budget. Mascari said he thought it would give the Airport good publicity to offer a large prize. He thought it would draw positive attention to the Airport and attract design professionals. The Commission discussed who would be eligible and what the prize would be. The Commission decided to have a contest and offer a cash prize. All entries will be the property of the Commission. Mascari made a motion to have a contest to design the Airport entrance sign, offering a prize of $ 500.00. Blum seconded the motion and it was passed 5 - 0. g. Aviation Management agreement - O'Neil said this agreement ends on May 31, 1997. He said renewal is dependent on whether or not AMI decides to build a hangar. AMI has indicated that they are interested in building an 80' by 80' hangar. Horan suggested putting this on the agenda for the May meeting. He thought the business agreement and hangar lease could be resolved at that time. CHAIRPERSON'S REPORT: Horan said he had nothing further to report. COMMISSION MEMBERS' REPORTS: Mascari said he was approached by Jones from ICFS about building a new 100' by 100' hangar. Horan said he will contact Jones. Blum said Jones indicated to him that if he built a hangar, his FBO lease would be extended'to run the length of time it took to pay for the hangar. Blum told Jones this would not be the case. Blum said he observed that Iowa City Landscaping is still not locking the gate during the day when no one is around. O'Neil will send a letter explaining that for them to continue renting the Airport property, they will have to observe the safety rules. Mascari said someone asked if they could rent Airport property to have a wedding. O'Neil said there is an application to fill out, requesting use of Airport property. ADMINISTRATIVE REPORT: Dilkes said she was contacted by the Planning Department, reminding her that if the Commission is going to be involved in a project that receives federal funds, a Phase I archeological study must be completed. This may not effect developing the north area but it would be a good idea to see if it is needed. O'Neil said he has fourteen people interested in leasing T-hangars. The 1995 building has been full since it was built and the 30 hangars leased to ICFS are full. O'Neil gave the Commission a tentative schedule for constructing a building. He suggested having a written commitment from ten tenants before requesting funding from the Council. This will be an agenda item at the May meeting. O'Neil said the DTN contract is due in July. objections, it will automatically be renewed. If there are no The extension to the 360 Degree tower 2 miles west of the Airport has been determined to be a hazard and the FAA has recommended against allowing the extension to be built. A copy of the Airport Aircraft Emergency Plan was included in the Commission information packet. O'Neil said he needs review by the Commission to complete the plan. Blum and Penick will work on the plan. The Central Region AIP Conference is April 30 and May 1. Blum, Foster, and Penick will be attending on May 1. Mascari, The Willow Creek Sewer is being designed to go on Airport property, following Willow Creek on the east side. O'Neil will talk to Public Works and get more information for the Commission. The sewer follows a part of Dane Road that is to be relocated and will go through the Obstacle Free Area for Runway 06. ELECTION OF OFFICERS: Blum nominated Foster to serve as chairperson for the next year and Horan nominated Blum to serve as vice-chairperson/secretary. Penick seconded both nominations and they were approved 3 - 0, with Foster and Blum abstaining. SET NEXT MEETING: The next regular meeting is scheduled for May 8, 1997, at 5:45 p.m. ADJOURNMENT: Penick moved to adjourn the meeting. Mascari seconded the motion and the meeting adjourned at 8:26 p.m. Pat Foster, Chairperson MINUTES IOWA CITY AIRPORT COMMISSION THURSDAY MAY 8, 1997 - 5:45 P.M. IOWA CITY TRANSIT FACILITY MEMBERS PRESENT: Howard Horan, Richard Blum, John Penick Rick Mascari, Pat Foster MEMBERS ABSENT: None STAFF PRESENT: Eleanor Dilkes, Ron O'Neil CALL TO ORDER: Chairperson Foster called the meeting to order at 5:45 p.m. quorum was present. A APPROVAL OF MINUTES: The minutes of the April 17, 1997, meeting were approved as submitted. AUTHORIZATION OF EXPENDITURES: Blum made a motion to approve the bills. motion. The motion was approved 5 - 0. Mascari seconded the PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: No comments were received. PUBLIC HEARING - RENTAL REHAB LAND LEASE: Foster opened the public hearing at 5:50 p.m. No comments were received. Foster closed the public hearing at 5:51 p.m. ITEMS FOR DISCUSSION/ACTION: a. ACSG project - Greg Bridger presented information on the land acquisition and relocation project. He circulated a draft of the relocation plan and said there will be a project procedures manual available soon. It will explain how the next phase of the project will be completed. The first phase should be completed by mid- June. b. Rental Rehab Land Lease - O'Neil said that he had discussed this issue with Pam Barnes, the City's Rehabilitation officer. Because the Commission indicated at their April meeting that the Rehab Building would more than likely have to be moved when the north commercial area is developed, O'Neil said he would recommend only a two year lease, with a rent increase to reflect a three percent increase per year. Blum made a motion to approve a two year lease, at a fee of $ 1400.00 per year. Horan seconded the motion and at roll call vote, the motion passed 5 - 0. o. North commercial area - O'Neil said Mascari and Blum were the subcommittee working on this issue. At the last meeting, the Commission directed the subcommittee to draft an ad, requesting developers interested in the north commercial area to contact the Commission. Blum said the ad would help to gauge interest in the project. If there was interest from other developers, an RFP should be developed. If there was no interest other than the proposal already received, the Commission would negotiate with the developers to develop the 54 acres. Blum said an appraisal has been completed on the project and will give the Commission an idea of what fair market value will be for the property. The Commission said the appraisal should be available to interested developers. O'Neil said that he had received a copy of an RFP from Karin Franklin to use as a model to develop an RFP for the property. He distributed copies of the RFP to the Commission. O'Neil said the Commission should have a detailed RFP to use as a guideline in developing the property, whether they were negotiating with a single developer or if several developers expressed interest. An RFP will set the parameters for what the Commission expects for the development. It can be more detailed than an ad requesting a show of interest. O'Neil said he can start on the RFP and provide a draft for the Commission. He will request that someone in the Planning Department review it and suggests changes or additions. In answer to a question from Mascari, O'Neil said he could have a draft done by May 23. Dilkes said she thought using an ad to solicit interest would not be complete enough to meet the Commission's purpose. Blum suggested developing an ad and have Dilkes review it. A letter of interest will be sent to the developers. The Planning Department has a list of local developers. Pat Bridger, from ACSG, agreed that the Commission should solicit a letter of interest from developers. Foster said that the letter could be generated from the ad that the subcommittee has developed. Blum and Mascari will draft a letter, requesting a letter of interest to develop the property. A small ad could also be placed advertising the property. O'Neil will draft an RFP. d. Runway 17/35 - Threshold Relocation - O'Neil presented information to the Commission concerning relocating the threshold of Runway 17. If the Commission relocated the RPZ south of the building restriction line for Runway 06/24, it would leave approximately 2500 feet of runway. could still be maintained. The Runway 35 VOR approach O'Neil said he has talked to some pilots and to Jones, from ICFS, concerning the runway relocation. No one presented any objections or alternative suggestions. Mascari made a motion for a resolution to relocate the threshold for Runway 17 and to direct O'Neil to get engineering estimates for the costs associated with the relocation. Horan seconded the motion and at roll call vote, the motion passed 5 - 0. e. AMI Hangar & Business Agreement - Horan said he has not discussed this with anyone from AMI lately but he is aware of the fact that AMI has sold their plane. He suggested the Commission just let the agreement expire at the end of May and negotiate a new agreement if AMI wants to start up their operation again. Foster directed O'Neil to contact AMI and remind them that the agreement has expired. f. Minimum standards - Mascari and Blum requested this be deferred to the June meeting. g. Southeast T-hangar building - O'Neil has contacted everyone on the hangar waiting list. There are fifteen pilots that said they would be willing to sign a lease. O'Neil said he will draft a letter, getting commitments for leases. Blum said the Commission should be careful not to empty the old hangars while filling new hangars. Airplanes new to the Airport should be encouraged. Mascari suggested the Commission should consider upgrading the north T-hangars. Blum said this should be on the agenda for the next meeting. If there are 10 tenants, the Commission could have this on the Council agenda for the June 17th meeting. h. Ultralight policy - Mascari said he was asked by a couple of ultralight owners if they could operate at the Airport. They said the FBO told them it was illegal. O'Neil provided the Commission with policy information from a 1979 Commission meeting. The policy was to allow ultralights if they were registered as experimentals and flown by certified pilots. O'Neil will provide the Commission with a copy of the current.FAA Advisory Circular on ultralights to determine what the FAA recommendations are concerning ultralight operations. i. Airport Aircraft Emergency Plan - the June Commission meeting. This item was deferred to CHAIRPERSON'S REPORT: No items were presented. COMMISSION MEMBERS' REPORTS: Penick said he has accepted a position with North Carolina State University and would be leaving as of December 1997. ADMINISTRATIVE REPORT: O'Neil said he met with Public Works Director Chuck Schmadeke, concerning the location of the Willow Creek Sewer. The latest plan is to have the sewer on Airport property, on the north side of Willow Creek. Public Works will be contacting the Commission in the near future to discuss plans. A current hangar list from ICFS was included in the Commission packet. O'Neil suggested the Commission reschedule their meeting with FAA officials in Kansas city. The Commissioners agreed on May 28th for the meeting. Dilkes and three of the Commissioners will attend. O'Neil will contact the FAA and schedule the meeting. O'Neil will do some training with the Fire Department on June 17, 18 and 19. Emergency response issues will be discussed. SET NEXT MEETING: The next regular meeting is scheduled for June 12, 1997, at 5:45 p.m. EXECUTIVE SESSION - LAND ACOUISITION: Mascari made a motion to adjourn to executive session. Horan seconded the motion and at roll call vote, the motion passed 5-0. The Commission adjourned to executive session at 7:52 p.m. Blum made a motion to adjourn the executive session. Mascari seconded the motion and at roll call vote, the motion passed 5 - 0. The Commission returned to the regular meeting at 8:20 p.m. ADJOURNMENT: Horan moved to adjourn the.meeting. Mascari seconded the motion and the meeting adjourned at 8:22 p.m. MINUTES IOWA CITY PLANNING AND ZONING COMMISSION THURSDAY, JUNE 5, 1997 CIVIC CENTER COUNCIL CHAMBERS PRELIMINARY Subject to Approval MEMBERS PRESENT: Ann Bovbjerg, Benjamin Chait, Pam Ehrhardt, Dick Gibson, Philip Shive, George Starr, Lea Supple MEMBERS ABSENT: None STAFF PRESENT: Scott Kugler, Bob Miklo, Anne Schulte RECOMMENDATIONS TO COUNCIL: Recommend denial, by a vote of 7-0, of REZ97-0005, an application submitted by Ed Cole for a rezoning from ID-RS, Interim Development Single-Family Residential, to RM-12, Low Density Multi-Family Residential, for approximately 43 acres located north of Foster Road, west of Laura Drive, south of Interstate 80. Recommend approval, by a vote of 7-0, that the City Council forward a letter to the Johnson County Board of Supervisors recommending approval of CU9701, a request for approval of a conditional use permit for a home business and art gallery on property located within Fringe Area B at 3880 Owl Song Lane SE conditioned upon landscape screening being maintained between the parking area and the public street and adjacent lots, a time limit of five years being placed on approval of the conditional use permit, and upon the permit expiring if the property is annexed, sold, leased, or changed into a commercial use other than an art gallery. CALL TO ORDER: Chairperson Starr called the meeting to order at 7:35 p.m. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. ANNOUNCEMENT OF VACANCIES ON CITY BOARDS AND COMMISSIONS: Starr said there is one vacancy on the Design Review Committee for a licensed architect or business property owner from the central business district to fill an unexpired term ending July 1, 1998. He said the appointment would be made at the June 17, 1997 meeting of the City Council. REZONING ITEMS: REZ97-0003. Public discussion of an application submitted by James P. Glasgow for a rezoning from RM-20, Medium Density Multi-Family Residential, and RS-5, Low Density Single- Family Residential, to OSA-20 and OSA-5, Sensitive Areas Overlay Zone, for 1.9 acres located at 1122-1136 N. Dubuque Street. (45-day limitation period waived to June 19, 1997) Starr said the applicant has requested that this item be deferred to the Commission meeting of June 19, 1997. Iowa City Planning and Zoning Commission minutes Thursday, June 5,1997 Page 2 Gibson asked when the application was initially submitted to the Commission. Miklo said it was first on the Commission's agenda on March 20, 1997. Gibson asked if that was in satisfaction of a court agreement between the City and the applicant. Miklo responded that it was the agreement that the applicant would have an application submitted by March 1, 1997 for review of the Sensitive Areas Development Plan. Gibson asked if it were correct that 21/2 months after the March 1 date, the Commission still does not have anything from the applicant. Miklo said the Commission has the original plan although the consensus is that it was not satisfactory. He said the applicant is in the process of revising the plan. Bovbjerg asked if the deadline of November 1, 1997 for completion of the project is still in effect. Miklo responded that it still holds. Public discussion: There was none. Public discussion closed. MOTION: Ehrhardt moved to defer to the Planning and Zoning Commission meeting of June 19, 1997, REZ97-0003, an application submitted by James P. Glasgow for a rezoning from RM-20, Medium Density Multi-Family Residential, and RS-5, Low Density Single-Family Residential, to OSA-20 and OSA-5, Sensitive Areas Overlay Zone, for 1.9 acres located at 1122-1136 N. Dubuque Street. Supple seconded the motion. The motion carried on a vote of 7-0. REZ97-0005. Public discussion of an application submitted by Ed Cole for a rezoning from ID- RS, Interim Development Single-Family Residential, to RM-12, Low Density Multi-Family Residential, for approximately 43 acres located north of Foster Road, west of Laura Drive, south of Interstate 80. (45-day limitation period expires June 8, 1997) Kugler showed the concept plan submitted by the applicant. He suggested that if the Commission would like the plan to be reviewed by staff, it should be deferred at least until the next formal meeting. Kugler showed a map of the Comprehensive Plan to show the division between the area recommended for 8-16 dwelling units and the one for 2-8 dwelling units. Kugler said staff has identified a few items to be addressed with the concept plan. He stated that the Comprehensive Plan suggests a portion of the property for low density single-family development and a portion for medium density (8-16) dwelling units. Kugler said the Comprehensive Plan Update in 1989 contains a Peninsula Area study which recognizes the environmentally sensitive nature of much of the Peninsula property and recommends planned developments or low density single-family development for all of the Peninsula. Kugler said staff recommends denial of the rezoning to RM-12. He said staff feels the Sensitive Areas Overlay Rezoning is necessary to develop the property. Kugler added that there is no justification at this point for increasing the density to 12 units per acre without having a more detailed plan in place attached to the rezoning to address the impact on the environmental features of the property as well as the impact on surrounding properties. He said the concept plan is a start but much more detail is needed. Gibson asked if the drawing submitted has any legal standing. Kugler said there is no requirement in the Zoning Chapter for a development plan associated with a rezoning. He said that in the past, when other properties have been rezoned, detailed plans were submitted that Iowa City Planning and Zoning Commission minutes Thursday, June 5, 1997 Page 3 were referenced in Conditional Zoning Agreements. Kugler said the sketch has no significance unless incorporated into a Conditional Zoning Agreement and specifically attached. Starr said the plan does not address in any way how the sensitive areas issues would be addressed but it just provides the layout of what development on this property might look like. Kugler said none of the sensitive features are delineated on the plan and no analysis has been done to see what percentage of the wooded area would be destroyed or whether slopes on the property exceed 40%. He said the Sensitive Areas Ordinance has specific requirements regarding these features and that until a detailed plan is submitted, it would be difficult to do these types of analysis. Kugler said the plan also failed to provide adequate street access to the property. Ralph Stoffer 535 South.qate Avenue, said he is the engineer for the project. He said the main issue for the project was the access, which he brought into conformance on the plan with the suggested access, with the exception of the lower drive. Stoffer said the applicant is proposing that portion to be a private street so that access would be limited. He said it could become a public street whenever the City mandated. Stoffer said the applicant is looking for direction from the Commission to find out what can be done and what should be included in a Conditional Zoning Agreement. He said that if the layout were acceptable to the Commission he would work on providing more details. Starr said the Commission may not wish to defer the item but that if the applicant wished a deferral he should submit a formal request. He said the Commission often acknowledged 'a deferral when requested. Stoffer submitted a written request to the Commission to defer the application until June 19, 1997. Chait asked if the item were to be deferred, what additional information would the Commission have at the next meeting to enable it to vote. Stoffer said he recognized that the application would have to go through a Sensitive Areas Rezoning. He said the application is a two-step process. Stoffer said he could put into the Conditional Zoning Agreement that the property would not be developed until rezoned under the Sensitive Areas Planned Area Development Rezoning. Starr said that before he would even consider increasing the density in this environmentally sensitive area, he would like to see how everything would be impacted. Starr said that in the past, with a request for an increase in density, the Commission has had very clear-cut, specific plans. He said the plan should include the Sensitive Areas Overlay request and the Commission would deal with both issues at the same time. Chait said the applicant should demonstrate to the Commission what this property can handle within the context of the Sensitive Areas Ordinance and other regulations. He said the Commission will review the request based on the applicant's ability to demonstrate that this land, through the applicant's design, etc., can take however many units and whatever configuration the applicant is requesting. Gibson said the development would be extraordinarily dense for an environmentally sensitive area that is heavily wooded. He said he could not conceive of such a dense development even on a flat plain with no trees on it. Gibson suggested the applicant consider backing off considerably from the density suggested by this plan. Iowa City Planning and Zoning Commission minutes Thursday, June 5, 1997 Page 4 Public discussion: Irene Murphv, 123 Forest View Trailer Court, said that if the requested rezoning were approved, numerous trees would have to be sacrificed to clear the land for construction. She cited a Press- Citizen article dated 6/4/97 that said the Airport Expansion Project will result in the closing of both Terrace Park Trailer Court and the Iowa City Mobile Home Court and said these people will have even more difficulty finding a place to live. Murphy said there would be a substantial impact on Forest View Trailer Court if the one-way exit is extended and used as a main approach to the anticipated construction site. She also questioned the method for notifying those in the affected area of an impending zoning change. Murphy said trailer court tenants were not notified except for sign posted near the driveway. She cited an article from the 4/14/93 Press Citizen that said notices for a rezoning are sent to people who live within 200 feet of a site named in a rezoning application. Murphy also .said the traffic and noise in the trailer court would increase substantially. She distributed a map that showed the layout of the trailer court. Murphy said several trailers have their back ends to Laura Drive, which would see an increase in traffic. She stated that there are 150 households in the trailer court. Supple asked Murphy what kind of notification she thought she should have received. Murphy responded that she thought one sign was inadequate. Starr said that landowners within 200 feet of a rezoning application are required to be notified and trailer court residents are usually tenants, not property owners, per se. Kugler said the owner of the trailer court received notification. Starr said it was then the trailer court owner's option to notify his tenants. Richard Rhodes, 2014 Rochester Avenue, said he was a member of the member of the committee that helped staff develop.the Sensitive Areas Ordinance. He added that there were two representatives of the development community on the committee, Bill Frantz and John Moreland. Rhodes said that although the Ordinance was a compromise, all members agreed that it was reasonable. Rhodes said that because this application requires a Sensitive Areas Overlay to be complete, the Commission would be fully justified in rejecting it in its present state. He said the concept plan is only a small step in the direction of compliance with the Sensitive Areas Ordinance, but the plan still does not comply with the Ordinance. Rhodes said the Commission should reject the application out of hand because of its incompleteness. Public discussion closed. MOTION: Gibson moved to deny REZ97-0005, an application submitted by Ed Cole for a rezoning from ID-RS, Interim Development Single-Family Residential, to RM-12, Low Density Multi-Family Residential, for approximately 43 acres located north of Foster Road, west of Laura Drive, south of Interstate 80. Bovbjerg seconded the motion. Gibson said there has been no movement on this plan since the Commission originally expressed a negative response to it over two weeks ago. He said he is concerned that the Commission is being asked to confer a property right on this property without any indication from the developer about what he intends to do, except for something that appears to just exploit the property. Gibson said there is no indication of any sensitivity to the environment on this application. He added that the Commission should send a message to developers and their consultants that they should come prepared with responsible proposals. Iowa City Planning and Zoning Commission minutes Thursday, June 5, 1997 Page 5 Bovbjerg said the application should be denied for several reasons. She said the function of the Commission is not to design the development for the applicant, but rather to look at the property with respect to topography, street layout, potential for development and where it fits with the surrounding property to see if the density requested is appropriate for this land. Bovbjerg said the application is not appropriate on any of those counts and she would therefore vote in favor of denial. ~ Supple said she agreed with what the other Commission members said. She said although a concept plan has been submitted the Commission needs to address the sensitive areas issues and the fact that a change would be required in the Comprehensive Plan. Supple agreed that the density proposed is much too high and hoped the applicant would revisit the plan more thoroughly. Chait said the Commission is a technical body and has a responsibility to review things in that context. He said the Commission needs to see a concept and then justification that the piece of property can support that concept within the context of the regulations that exist. Chait said he would not assess whether or not the development would be too dense or not. He said if the proposal is within the specifications that have been established, he would examine it on its merits. Ehrhardt said she concurred with the other Commission members and suggested the engineer study the Sensitive Areas Ordinance. Shire said he also agreed with the others that the underlying key is the sensitive areas issue. Starr said he would vote in favor of denial of the application for three reasons. He said the application fails to address the sensitive areas within the subject tract, the Commission has absolutely no idea whether the subject tract could reasonably support the proposed increase in the density, and concerns regarding street access have not been resolved. Starr said the Commission has historically been consistent in requiring detailed information regarding the proposed pattern of development. He said the current plan is deficient in its level of detail and does not include anything other than a concept plan. Starr added that certain issues need to be addressed pertaining to the Comprehensive Plan. He said this area is currently zoned ID-RS - Interim Development Single-Family Residential. Starr said he has seen no compelling reasons to increase the density of this area. The motion carried on a vote of 7-0. SITE PLAN APPEAL ITEM: Public discussion of an application submitted by Tom Lepic for site plan approval for a storage building to be located behind 751-1/2 W. Benton Street. Starr said the Commission has received a letter from the applicant requesting that this item be withdrawn. COUNTY ZONING ITEM: CU9701. Public discussion of an application submitted to Johnson County by Nina and Alan Weinstein for a continuation of a conditional use permit to allow a home business, an art gallery, Iowa City Planning and Zoning Commission minutes Thursday, June 5, 1997 Page 6 for property located in Fringe Area B at 3880 Owl Song Lane SE, immediately north of Inverness Court. Miklo said this property is in an unincorporated portion of the County although it is surrounded by the Windsor Ridge Subdivision, which is within the City limits. He added that the County requires Conditional Use Permits for home businesses and the Weinsteins are applying for a renewal of their permit. Miklo said the art gallery is recognized as a commercial operation in a residential area. He said when the gallery was being reviewed two years ago, the City recommended to the County that it be approved subject to certain conditions. He said the conditions included screening of the parking lot, that the permit have a two-year time limit, that the permit would expire in the event the property is leased, changed hands, the business changes, or the property is annexed. Miklo said the business has operated there for two years and there has been no significant impact on the adjacent residential uses. He said staff therefore recommends that the permit be renewed and that the time period for the permit be extended to five years. Miklo said staff recommends approval subject to continuation of the landscaped screening around the parking areas, the limit of five years, and that the permit expire in the event the property is annexed, sold, leased or there is a change in commercial use from an art gallery. Supple asked if the neighbors had been notified of this application. Miklo said letters were sent to all adjacent property owners as well as property owners on Arlington, the street that might be affected by traffic. He said he had not had any responses to the letter. Nina Weinstein, 3880 Owl Song Lane SE, said the art gallery has worked out well at its current location. She said the traffic is very low. Weinstein said she has not had any objection from neighbors. Public discussion: James Pusack, 4750 Inverness Court, said he is the nearest neighbor to the art gallery. He said he had no objection whatsoever and enjoyed having an art gallery in the neighborhood. Pusb. ck said he discussed the issue with a neighbor on Arlington who did not know there was an art gallery in the neighborhood, giving evidence that the impact has been negligible. He said the signage is not overwhelming and the neighborhood is very comfortable with the art gallery. Public discussion closed. MOTION: Chait moved to recommend that the City Council forward a letter to the Johnson County Board of Supervisors recommending approval of CU9701, a request for approval of a conditional use permit for a home business and art gallery on property located within Fringe Area B at 3880 Owl Song Lane SE conditioned upon landscape screening being maintained between the parking area and the public street and adjacent lots, a time limit of five years being placed on approval of the conditional use permit, and upon the permit expiring if the property is annexed, sold, leased, or changed into a commercial use other than an art gallery. Bovbjerg seconded the motion. The motion carried on a vote of 7-0. Iowa City Planning and Zoning Commission minutes Thursday, June 5, 1997 Page 7 CONSIDERATION OF THE MAY 15, 1997 PLANNING AND ZONING COMMISSION MINUTES: MOTION: Bovbjerg moved to approve the minutes of the May 15, 1997 meeting of the Planning and Zoning Commission as amended. Ehrhardt seconded the motion. The motion carried on a vote of 6-0-1, with Chait abstaining due to absence. OTHER BUSINESS: Miklo said the City Council has indicated there is probably a majority of members who would approve projecting signs in the downtown with certain restrictions in terms of design, size, and design review. He said the City Council would like to confer with the Commission and the Design Review Commission before making a decision. Miklo said the Commission had recommended against allowing them but had discussed a number of conditions the Commission felt would be necessary if they were to be permitted. He said that the Commission may want to examine those conditions again to see if they are sufficient. Miklo said the City Council is requesting a meeting with the Commission at its informal work session, which would be the same night as the Commission's informal meeting. Supple asked if the Design Review Commission was also opposed to projecting signs. Miklo said they had recommended against projecting signs, as had staff. Bovbjerg said it is important for the Commission to meet with City Council since the opinions of each seem to vary widely. Miklo said he could schedule a meeting for June 16 before the informal meeting. He said the Design Review Commission was also being asked to attend. The consensus was to meet with City Council on June 16 at 6:45, before the informal Planning and Zoning Commission meeting. Miklo said Jane Jakobsen, a former Commission member, was the Commission's representative on the Airport Zoning Commission, therefore the Commission should appoint a new member. He said the representative appointed to the Airport Zoning Commission is usually the newest member of the Commission. He said the Airport Zoning Commission does not meet very often. Shive said he is still getting up to speed .with Commission information. Starr said the Commission would decide at the next meeting. PLANNING AND ZONING COMMISSION INFORMATION: Ehrhardt asked if it were necessary to receive a copy of the approved minutes. Starr said he liked to keep of a copy of the approved minutes to refer to. Members discussed rearranging the seating as suggested in Riggins Rules. The meeting was adjourned at 8:33 p.m. Lea Supple, Secretary Minutes submitted by Anne Schulte. ppdadmlnlmln/p&z06-05.doc MINUTES BROADBAND TELECOMMUNICATIONS COMMISSION MONDAY, MAY 12, 1997 - 5:30 P.M. CIVIC CENTER LOBBY CONFERENCE ROOM MEMBERS PRESENT: Betty McKray, Howie Vernon, Cordell Jeppsen, Cathy Weingeist, Steven Hoch STAFF PRESENT: Shaffer, Brau, Hardy, Dilkes OTHERS PRESENT: Mary Jo Langhorne, Beth Fisher, Rene Paine, Mark Weills, Arlene Heck, Denis Martel RECOMMENDATIONS TO THE CITY COUNCIL/MATTERS PENDING COUNCIL DISPOSITION The BTC voted to recommend to City Council that the City not accept a franchise modification proposed by TCI, which was to reduce TCI's local office hours on Saturday and add staffing assistance to cover Mondays. SUMMARY OF DISCUSSION Jeppsen was re-elected chairperson. McKray was elected vice chairperson. Heck reported TCI forwarded a letter requesting a change in the franchise agreement so TCI's local office hours on Saturday could be reduced while more staff time could be added to Monday's hours their busiest day of the week. The Commission voted not to make that recommendation to the Council. A rate increase of ~1.63 is scheduled to be implemented June 1st. A resolution for Council has been prepared setting the maximum permitted rate at a lower level as City's review found some minor errors in TCI's rate filing. Weills reported the Senior Center is now distributing several programs to smaller Johnson County communities served by Galaxy. Langhorne reported the schools received a grant to purchase video equipment. Dilkes reported a District Court has ruled that franchise fees are a tax and therefore not permitted under state law. This decision could have a profound impact on local cable operations. Dilkes said this decision will not likely stand before the Iowa Supreme Court. Dilkes will file an amicus brief on behalf of Iowa City . A guest opinion is being prepared by the Commission to enhance community outreach efforts and to help educate citizens about cable TV and telecommunica- tions issues. APPROVAL OF MINUTES It was moved by McKray, seconded by Weingeist to approve the March 24, 1997 minutes. The motion passed unanimously. ELECTION OF OFFICERS McKray nominated Jeppsen to serve as chair. Hoch seconded and Jeppsen was elected chair 4-0. Vernon was not yet present. Jeppsen nominated McKray to serve as vice chair, Hoch seconded and McKray was unanimously elected, 5-0, as vice chair. ANNOUNCEMENTS OF COMMISSIONERS None. Broadband Telecommunications Commission May 12, 1997 Page 2 SHORT PUBLIC ANNOUNCEMENTS None, PATV REPORT Paine reported PATV will be accepting staff-assisted series proposals to begin in July. Seven interns will be working at PATV this summer. They will participate in several youth-oriented programs PATV will be involved with and in promotional efforts. Members of the staff and Board will attend the national Alliance for Community Media Conference, which will be in Milwaukee in July. Students from Southeast Junior High were recently given a PATV tour and workshop. TCI REPORT Heck reported that TCI had forwarded a letter to the City requesting a change in the franchise so office hours on Saturday afternoon could be eliminated as customer service traffic is quite low during that time. Staff could then be reassigned to Mondays which are typically the busiest time. Heck introduced Dennis Martel who will be [esponsible for TCI's technical operations. A rate increase announcement will be made this_week. The planned increase is for 81.63, will bring rates to 824.88 for expanded basic. Shaffer said the rate increase request has been forwarded to the City's consultant, Rice, Williams, Associates and a resolu- tion prepared for the City Council to set the maximum permitted rate for the basic tier at a level of about 10 cents below the rate calculated by TCI. The City is still waiting on a ruling from the FCC regarding the previous year's rate increase. In regard to the requested change in business hours, McKray said that it is common for businesses to be closed Saturday afternoons and there may be more important issues with TCI for the City to address. Heck said TCI would reevaluate their staffing needs periodically. The requested change in the franchise would give TCI flexibility in setting office hours. Hoch said he was strongly opposed to any changes as the City and subscribers would not receive anything in return. There is no way to monitor the business hours or how much money TCI would save. If TCI were to take the savings and give it to PATV, for example, Hoch would have no problem. Heck said staff time from Saturday would be reassigned to Monday. There would be no overall change in the amount of staff time. Hoch said that unless TCl makes art offer to the City which has a tangible benefit to subscribers, the franchise agreement should not be reopened as TCI will request more and more changes. TCI is merely trying to save money at the subscriber's and City's expense. Vernon said the franchise specifies a level of service and regardless of the number of customers served, a reduction in hours would be a reduction in that service level and is unacceptable. Weingeist said it is not in the City's interest to reduce the service level without getting something in return. Hoch moved to not recommend to the City Council that they not accept TCI's request to reduce weekend hours. Vernon seconded. The motion passed 4-1, with Jeppsen, Vernon, Hoch and Weingeist voting yes and McKray voting no. SENIOR CENTER REPORT Weills reported that the Senior Center is averaging five to six new programs per month. Mature Focus and the Calendar are now being cablecast to several small towns served by Galaxy Cablevision from the North Liberty headend. Lone Tree is also cablecasting their tapes. Broadband Telecommunications Commission May 12, 1997 Page 3 ECC REPORT Langhorne reported the schools received a grant through their art department which is going to be used to purchase some video equipment. The video production classes have been quite popular with high school students. The education channel has begun to cablecast a program produced by John Karhoff through PATV called Education Exchange Live. LIBRARY REPORT Fischer reported that last Saturday the Young Puppeteers had their all-day event in the library taped by PATV on behalf of the library. The program was a big hit for the performers. A four- part series in conjunction with the Johnson County Bar Association called the People's Law School will begin in June. The programs will be live Thursdays at 7:00 p.m. LEGAL REPORT Dilkes reported that she will be filing an amicus brief in the appeal of the Haywarden vs. US West case to the Iowa Supreme Court. The District Court ruled that franchise fees are a tax and therefore not permitted under state law. An opinion has been forwarded to Shaffer regard- ing caller I.D. and how it might be used by InfoVision. The legal opinion states caller I.D. may be used, and under what circumstances. The Iowa Association of Municipal Utilities and the Iowa League of Cities have formed a legal telecommunications task force to try to determine how to deal with the 1897 law allowing for perpetual franchises of the phone company. Jeppsen asked what impact the Haywarden-US West case might have on Iowa City. Dilkes said that if US West prevails, all franchise fees including cable television are in jeopardy. The District Court opinion was short and poorly reasoned. The law is clearly contradictory to the decision. MEDIA UNIT/COMMUNITY PROGRAMMING REPORT Hardy reported there has been an average of two to three calls per week requesting communi- ty programming services which is considered a high level of requests and indicates the need and interest in this Community'Television Service (CTS). The government channel is reviewing its program schedule to see if better ways of presenting community programming can be developed. Setting aside a block of time for community programming is one option. The channel 4 staff recently received recognition from the League of Women Voters and for the PSAs done to promote railway crossing safety. The government channel has tentative plans to carry live election coverage of the June Special County Recorder election. The League of Women Voters may moderate the program. The June election will provide a good test for future election coverage. McKray suggested that program listings in the Press-Citizen indicate which programs are community programming. Hardy said he will look into it. CABLE TELEVISION ADMINISTRATOR REPORT Shaffer reported that the Cable TV Office recently hosted a meeting of the Iowa League of Cities Telecommunications Task Force. The task force's priority is preparing for a lobbying effort of state legislators regarding the 1897 perpetual franchise issue Dilkes mentioned previously. InfoVision is interested in using caller I.D. so it can better ascertain usage, espe- cially in regard to polling. Only telephone numbers would be collected, no names. Guidelines for underwriting on Government Channel 4 might be available for review at the next meeting. There may be a need to hold a special meeting to discuss the telecommunications ordinance. Broadband Telecommunications Commission May 12, 1997 Page 4 The first draft has yet to be received from Rice, Williams. Shaffer said a question had arisen at the Community Television Group meeting regarding what type of information and in what form the Commission would like the access channel's annual reports. Shaffer suggested that in developing performance guidelines for PATV there may be common types of information which would be well suited for the type of information the Commission would like to see in annual reports. Shaffer reported receiving 11 complaints--two about rates, one about an outage, one about an installation problem, three about billing problems, one about poor service, one about lack of competition, one about a single channel being out, and one about being misinformed that ESPN would be on the basic tier. Shaffer reported the City Manager is interested in having a series produced by the Cable Division focusing on City services. TELECOMMUNICATIONS ORDINANCE The City is waiting on the draft telecommunications ordinance from Rice, Williams. PATV PERFORMANCE ASSESSMENT GUIDELINES Shaffer reported meetings are continuing with PATV. He has told PATV that he thinks it is important that the guidelines be agreeable to both parties and that they be done well rather than meet the six month deadline. Shaffer will speak to the PATV Board to help educate them on some of the issues involved. TELECOMMUNICATIONS FACILITY Shaffer reported the City Cable Division has been looking for a new space in which to locate. The current space in the Civic Center was too small when the Division moved in. Since then, additional staff have been added. Shaffer will update PATV at their next Board meeting so they can consider moving into a new facility. The library addition referendum may pass at some point, but the soonest space might be available there would be three to four years away. The City Cable Office doesn't have that much time. OUTREACH Vernon distributed a draft guest opinion to be submitted to the press and asked each of the access channel providers to forward to Brau one or two good examples of how they have met their mission or goals over the past year. Vernon requested Commissioners and staff review and suggest changes and additions to the guest opinion. Hoch suggested in addition to the newspaper it's possible to include a version in the city water bills and in TCI's bills. NEXT MEETING Hoch moved and Weingeist seconded a motion to set the next meeting for June 9th to accommodate Commissioners' schedules, The motion passed unanimously, Broadband Telecommunications Commission May 12, 1997 Page 5 ADJOURNMENT It was moved by Hoch, seconded by Vernon, to adjourn, The motion passed unanimously, Adjournment at 6:50 p,m, Respectfully submitted, William Drew Shaffer Cable Television Administrator cabletv\mins\btc5-12.wp5 DESIGN REVIEW COMMITTEE MEETING __ MONDAY, JUNE 16, 1997,-4:00 P.M. LOBBY CONFERENCE ROOM, CIVIC CENTER MEMBERS PRESENT: Karyl Larson, Gary Nagle, Randy Rohovit, Clara Swan, Woodson MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: Bill Nowysz, Phil Reisetter David Schoon, Traci Howard Steve Ford, Ron Logsden CITY COUNCIL RECOMMENDATIONS: Daryl Recommend by a vote of 5-0, to reassess the location for the Transit Interchange Facility due to design impact and safety concerns of the facility. Recommend by a vote of 4-1 (Woodson voting no), disapproval of the design for the Transit Interchange Facility. Strongly recommend by a vote of 4-1 (Swan voting no), that projecting signs continue to be prohibited. Recommend by a vote of 5-0, that if projecting signs are permitted, that the Committee supports staff recommendation with the following modifications: 1) the width (thickness) of projecting signs be no wider than four inches and 2) projecting signs not be illuminated. CALL TO ORDER: Chairperson Rohovit called the meeting to order at 4:24 p.m. CONSIDERATION OF THE FINAL DESIGN REVIEW APPLICATION FOR IOWA CITY TRANSIT INTERCHANGE FACILITY: _ Ford said that a few alterations have been made since the_last Design Review Committee meeting and since he presented the plans at the last City Council meeting. He said that concerning the site plan, the building has been reversed 180 degrees, with the front entrance has been moved to face downtown. Ford said the building and island are the same size as in the original plan, but the island has been moved farther east and centered between the crosswalks. There is now an entrance. on both ends, with the main/visitor entrance facing downtown on the east and the driver entrance on the west. He said to enhance the east side entrance, brick has been added to the front to make the connection between the entrance and the brick crosswalk. There is no brick connection being made on the west side to play down that as a public entrance. Ford said to enhance the safety of the east side, eight lighted bollards, four on each side, have been added. He said the planters on both sides will be identical in size, 18 inches high, made from brick matching that of the Old Capitol Mall, and bracket both entrances. DESIGN REVIEW COMMITTEE MEETING MONDAY, JUNE 16, 1997,-4:00 P.M. LOBBY CONFERENCE ROOM, CIVIC CENTER MEMBERS PRESENT: MEMBE~A~SENT: STAFF PRESEh~.;. OTHERS PRESENT: Karyl Larson, Gary Nagle, Woodson Bill Nowysz, Phil Reisetter David Schoon, Traci Howard Steve Ford, Ron Logsden Subject to Approval Randy Rohovit, Clara~n, Da~l CITY COUNCIL RE( Recommend by a vote of 5-0. to design impact and safety Recommend by a vote of 4-1 Interchange Facility. reassess the location for the Transit Interchange Facility due of the facility. / on voting no), )roval of the design for the Transit Strongly recommend by a vote of 4-1 prohibited. no), that projecting signs continue to be Recommend by a vote of 5-0, that if supports staff recommendation with the 1) the width (thickness) of projecting si 2) projecting signs be illuminated. CALL TO ORDER: Chairperson Rohovit called th, CONSIDERATION OF TRANSIT INTE .o~signs are permitted, that the Committee mo~fications: be no wide tK~our inches and to order at 4:24 p.m. FINAL DESIGN REVIEW APPLICATIOI~ FOR IOWA CITY Ford said that a few s have been made since the last Design REview Committee meeting and since h~ presented the plans at the last City Council meeting)....He said that concerning the site the building has been reversed 180 degrees, with the frbn. t entrance has been moved :c downtown. Ford said the building and island are the same'~Lze as in the original plan,/( the island has been moved farther east and centered between,. the crosswalks. Thel~ is now an entrance on both ends, with the main/visitor entrance fa'~.',n.g downtown on east and the driver entrance on the west. He said to enhance the east side entrance, the brick as a public four on 18 inches entrances. been added to the front to make the connection between .the entrance and There is no brick connection being made on the west sideto play down that Ford said to enhance the safety of the east side, eight lighted bollards, side, have been added. He said the planters on both sides will be identical in size, nigh, made from brick matching that of the Old Capitol Mall, and bracket both Design Review Committee June 16, 1996 Page 2 Ford presented the elevations drawn by the project architect to show what the building would look like from the downtown side. He said the identification sign will be on the fascia, and the lettering will be backlit and shining down, similar to that of the Coralville City Hall sign. He said that the sign should appear well lit and very handsome. Ford showed the limestone that will be on the sills and caps, and similar brick to what will be in the walkway. Ford said in response to the Committee's concerns expressed at the last meeting, the building has been lightened up, the column size has been decreased to 18 inches from 24 inches, the fascia size has been reduced by six inches, the roof slope has been reduced, the roof will be made of copper and the canopy size has been reduced. He said that the interior floor plan is the same as in the original plan, but flipped 180 degrees. Nagle asked where the buses would be parking. Logsden said the buses heading east will park next to the Old Capitol Mall facing downtown, and the westward buses will park on the Pentacrest side of the street facing the river. Nagle asked what the setback was from the curb to the building's fascia. Ford said that it is about 1.5-1.8 feet wide. Nagle noted that he just completed a project in which the Transportation Department emphasized keeping things four feet from the curb to give ample room for a turning bus, and asked if the 1.5-1.8 feet was adequate space. Ford said. the building is far enough back that the bus would only hit the planters if they came up over the curb. Logsden noted that in designing the setback they used cones to test the amount of space necessary, and found 1.5-1.8 feet to be adequate. Rohovit asked if the lanes were smaller on the north and south sides. Ford said the north lane is the same size, and on the south side there is a lane for parking and a lane for thru traffic. He also said that buses will not be parking on the thru side. He also noted that the mechanical systems will be inside. Larson asked if the entire structure had been moved to the east. Ford said yes, the entire island was centered, and was moved 12 feet farther east because the Council wanted to see the structure moved closer to downtown. Rohovit asked if this would increase the pedestrian traffic in this area. Ford said that is why the bollards are included, to offer pedestrian protection because there is often heavy traffic coming from both ways. Rohovit asked if that encouraged jaywalking. Ford said there is nothing to force people to cross a street at a certain point; and said the crosswalk and bollards are designed to safely direct pedestrian traffic. Woodson said that design changes are an improvement over the original, but he felt that the location is was poorly chosen and designed when it was first built. He noted that the proposed bollards do not resemble the proposed light standards, and he would like to see them match each other as well as the lighting in the area to achieve a more unified design in the mall area. Ford said he agreed concerning the lighting and they would try to match the bollards with what the City would be using in the future. Ford said that safety is a huge issue, and mentioned the bollards and crosswalk as ways used to increase safety for the structure. Rohovit asked if a person would be able to walk along the curbline and be out of traffic. Ford said yes, that there is about 3 feet of paved exposed aggregate between the wall and the curb. Woodson asked what would be used as a passenger shelter since this building is not designed for that purpose. Ford said that the proposed building has a larger square footage than the current shelters. Rohovit asked if passengers can wait in the building. Ford said that the area is not to be portrayed as a bus terminal; it is essentially for the drivers. He said passengers can get change, receive information about the buses or about Iowa City in general and purchase bus tickets. Logsden said that the waiting area will be heated. Woodson said that area does not Design Review Committee June 16, 1996 Page 3 seem convenient for a potential passenger waiting for a bus who would have to cross lanes of traffic to catch their bus. Ford said the project has never been pushed in that direction, and they are not encouraging seating or waiting for buses in the area. Woodson noted that this project would eliminate the rider waiting area. Logsden said that there will be some space to wait inside the building, but he said that most passengers for eastbound buses will wait inside the Old Capitol Mall. Nagle said he thought the building design and style was too heavy and massive for the purpose of the building and the area it is in, especially with the combination of the brick and columns. He said the attempted changes are not significant enough to make the building inviting to people, and that the roof style does not work with the building. He also said there are still too many columns. Ford said that he appreciated Nagle's comments, and in designing the building, they had thought hard about the necessary transitions for the area. He said that they designed the building to be light, energetic, strong and fit its purpose. Nagle said that at the last meeting the building was discussed as being an icon for downtown Iowa City, and now the public is not encouraged to use it. He said that a massive building with a roundabout entrance is not necessary for the function it will serve. He also said that the building does not functionally work well, and should be more transparent. Ford said that the building needs to be identified. Nagle said that since the public use is' being downplayed, it would not have to be designed to be a major use. Logsden said that there was a need for the restrooms for drivers and to provide information to answer peoples' questions. Nagle asked if they could do that with a more minimal building. Woodson said that a large building is not necessary for those functions. Rohovit asked how they have considered the mall's strategy to develop the Clinton Street side of their building. Ford said they did not consider that. Swan said that she thinks Ford and Logsden are getting mixed signals from the Committee and the Council. She noted that this project is replacing the shelters with a building were people are not encouraged to wait for a bus. Logsden said that once a bus stops, they usually wait for three minutes for passengers before taking off. Woodson asked if a passenger waiting in the mall would be able to see a bus parked on the Pentacrest through the new interchange building. Ford said they should be able to see through the glazed windows of the building. Logsden said buses going to certain locations have specific spots they pull up to that are designated by signs, so a person would not necessarily have to see the side of the bus to determine what bus it is. Nagle said the only passengers who would probably wait in the new building are the people taking buses that stop on the Pentacrest side. Woodson asked if there was any consideration of citing the structure to the north or south sides instead of in the center. Logsden said it was sited there because it is the present configuration. Ford said there had been discussion about possibly moving the structure, and he said that it was decided it needed to stay where it was. Nagle said if they have received enough mixed signals between the Committee, the Council and the University to re-evaluate the project. Logsden said they did not feel that way. Swan said that at the last meeting she asked if the building could be turned around 180 degrees, and was told that it could not be done because of safety concerns. She wanted to know why the new design had this approach if there were still safety problems. Schoon said that the Council directed the designer to reorient the building even though Ford and Logsden thought the original way was safer. Swan asked if the Council had thought through the safety factors, or were concerned with convenience. Woodson said he thought this project' was just doing new construction in a poorly designed area. Nagle said that he has heard many reasons for why this facility will not work in the present location. Swan said that she had no problem with the building design, but still had some questions and concerns about safety, and she would like to speak Design Review Committee June 16, 1996 Page 4 with the architect who worked on the project. Schoon encouraged Committee members to form a motion so to focus the Committee's discussion. Nagle asked if there was only going to be office space and restrooms in the building, would the building be designed the same way. Logsden said that the building would not be as large, but they need to have some control over a restroom facility. He said that when Shaeffer Hall closed for remodeling, the drivers could no longer use those restrooms, and the City is required to provide restrooms for the drivers. Nagle said that Schaeffer Hall is reopening and will not close again for a long time, so drivers could use the restrooms in there. Woodson suggested removing the brick portions under the windows and extending the windows to ground level to make the building more transparent, and to make the overall structure appear smaller. He noted that the building function on the given site has already been decided. Nagle moved to recommend to the City Council to reassess the location for the Transit Interchange Facility due to design impact and safety concerns of the facility. Woodson seconded the motion. Ford said he did not understand why the first design was unanimously approved and now was not. Woodson said there would be a second motion to address the building design. The motion carried unanimously, by a vote of 5-0. Woodson moved that should the Council decide to stay with the present site, to recommend approval of the Transit Interchange Facility as submitted, subject to: 1) designing a smaller facility by reducing the information area, and 2) increasing the square footage of window area by reducing the amount of brick on the outside elevations. Swan seconded the motion. Larson said that if the overall building size is decreased, it would be better without the barrel vault on the roof. Swan asked if the pitch of the lower roofline changed, or the overall roofiine was reduced. Ford said the pitch and the barrel vault were reduced, so the building height was also reduced from the first plan. He said making the building lower was supposed to visually lighten up the building. Nagle reiterated about the building style not being right for the site or the area, and suggested the project be redesigned. The motion failed, by a vote of 2-3 (Rohovit, Larson and Nagle voting no). Larson moved that should the Council decide to stay with the present site, to recommend approval of the Transit Interchange Facility as submitted, subject to: 1) designing a smaller facility by reducing the information area, and 2) increasing the square footage of window area by reducing the amount of brick on the outside elevations, and 3) and the roof be designed in proportion to the building by looking at eliminating the barrel vault. Woodson seconded the motion. Swan said she would like the barrel vault to remain, but be in proportion to the rest of the building. Larson accepted the friendly amendment to keep the barrel vault and design the roof Design Review Committee June 16, 1996 Page 5 in proportion to the building. Nagle said that by reducing the size of the building, it would only be a smaller one with the same massiveness and heaviness. The motion failed by a vote of 1-4 (Nagle, Swan, Rohovit, Woodson voting no). Nagle moved to recommend disapproval of the design as submitted. Larson seconded the motion. Rohovit said that this is a better approach given the number of concerns discussed, and that it would help the facility in the long run. Nagle said that he thought improvements to the facility were not achieved from comments given at the last meeting, and the design should start over. Swan said it would be possible to do if the building was downscaled, but the designers are getting mixed signals about the building uses and space inside of the building. She said they are providing a lot of space that they are discouraging members of the public from using. Nagle said his reasoning for recommending disapproval was the building massiveness for the site, the column size and quantity and the domed glass roof. He said he would like to see something that was more transparent. Larson said the building seems to be a little misleading to the public since its main purpose is for the transit workers. Logsden said that the interior has not been designed yet because they were trying to work out the exterior details, so there could be some seating available where people could wait. He said that he thought they had addressed the changes suggested by the Committee at the last meeting. He also said that the City has approached the mall about renting a space to sell tickets and provide information with the grant money they had received, but the Mall was not receptive and the City then decided to design its own space. Swan said she had received some calls from people who were concerned about the location, placement, and design, and the quick vote to approve at the last meeting. Nagle said he was voicing the same concerns he had at the last meeting, and was anticipating some major changes to the design and that was why he voted to approve the design last time with conditions. He said that he does not see those changes in the current design, and that is why he is voting to disapprove. Ford said that Nowysz's absence affected the Committee's opinion because he was not present to voice his opinions and might have supported the facility design more. Swan said that she was not certain that the massive size is needed for the facility purpose. The motion passed by a vote of 4-1 (Woodson voting no). Logsden left the meeting. Swan said she would have liked to meet with the architect. Woodson said the Committee approved the basic design with suggested minor changes at the last meeting, those changes were addressed, and now they are asking for something else. He said that the Committee should be more clear when asking for something and placing conditions on a project. Nagle said that they cannot design a building for someone by outlining every specific detail. Schoon noted that if the Council would not have directed Ford and Logsden to change the direction of the building, the issue would not have come back to the Committee. Ford left the meeting. Design Review Committee June 16, 1996 Page 6 CONSIDERATION OF PROPOSED SIGN REGULATION AMENDMENTS REGARDING PROJECTING SIGNS: Schoon said that while both the Committee and the Planning and Zoning Commission recommended to continue to prohibit projecting signs, there appears to be a majority of the Council that are in favor of projecting signs. He said the Council would like the Committee's comments on staff's recommendation for projecting signs. Schoon presented an overhead to show the requirements and the different configurations signs must have within the requirements. He said that a projecting sign should: (1) be at least eight feet from the building surface, (2) be no more than 12 feet above the surface, (3) project no more than five feet from the face of the building, (4) be no more than six square feet in size, (5) only have one projecting sign per ground level business, (6) if a business has a projecting sign they cannot have an awning sign, (7) be fixed to the building wall or to a pole mounted on the building so it does not swing, (8) perpendicular with the building wall, (9) be no thicker than eight inches, (10) the business with the sign should have proof of liability insurance, (11) obtain Design Review Committee approval according to procedures and guidelines established by the Design Review Committee prior to obtaining a sign permit. Rohovit said that a design element could be the bracing used to hold the sign. Nagle said that the Committee already expressed' disapproval of the projecting signs. Schoon said that if the Council chooses to allow the signs, the Committee would have to establish, guidelines and procedures to approve the signs by resolution. Woodson suggested adding "not allowing lettering on the thickness end of the sign" and "no internally illuminated signs" to the list of staff restrictions. Rohovit asked if the five foot building projection restriction should be measured from the primary building face in case a business has a bay window that sticks out. Woodson said he did not think that was necessary. Woodson asked why the sign should be as thick as eight inches. Schoon said the Uncommon Grounds sign is eight inches thick, or the eight inches was possibly used to differentiate between a canopy and a projecting sign. Woodson said he would like the signs to be higher off the ground than eight feet. Woodson moved to strongly recommend that projecting signs continue to be prohibited, however, if the Council chooses to allow projecting signs, the staff recommendation should be modified to include: 1) the sign thickness be reduced to no greater than four inches, 2) no internally illuminated signs. Nagle seconded the motion. Swan said that while she agrees with the restrictions, she will not vote for the motion because she is in favor of projecting signs. Woodson withdrew the motion. Woodson moved to strongly recommend that projecting signs continue to be prohibited. Nagle seconded the motion. The motion was carried by a vote of 4-1 (Swan voting no). Design Review Committee June 16, 1996 Page 7 Woodson moved to recommend that if projecting signs are permitted, that the Committee supports the staff recommendation with the following modifications: 1) the width (thickness) of projecting signs be no more than four inches and 2) projecting signs not be illuminated. Larson seconded the motion. Swan said she is not opposed to neon signs. Woodson said that to include neon without including illuminated signs would take a lot of specification. The motion passed unanimously, by a vote of 5-0. CONSIDERATION OF THE MINUTES FOR THE MAY 19, 1997, AND JUNE 2, 1997, MEETINGS: Swan moved to approve both the May 19, 1997, and the June 2, 1997, meeting minutes. Woodson seconded the motion. The motion passed unanimously by vote of 5-0. Swan added that she does not believe the design considered at today's meeting was the design the Committee sent back to them after the last meeting. She said her focus was on the safety factor. Larson agreed, saying that they changed the entrance and moved the entire structure to the east, compounding the safety factor. UPDATES REGARDING DOWNTOWN DESIGN REVIEW DISTRICT SURVEYS: Woodson said he and Reisetter are half way done with their survey. Swan said she and Nowysz have a block and a half left to survey. Nagle and Rohovit said they have started. Larson and Schoon said they were not quite half way done. PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA: Them was none. COMMITTEE DISCUSSION: There was none. ADJOURNMENT: Woodson moved to adjourn the meeting. Nagle seconded the motion. The motion passed unanimously by a vote of 5-0, and the meeting was adjourned at 6:09 p.m. Minutes submitted by Traci Howard. ecodev\min\drc6-16.doc