HomeMy WebLinkAbout1997-08-13 AgendaSubject to change as finalized by the City Clerk. For a final official copy, contact the City Clerk's Office 356-5040.
AGENDA
.,~ Cltl/of
CITY COUNCIL MEETING
August 13, 1997 - 8:00 a.m.
Civic Center.
ITEM NO. 1.
CALL TO ORDER.
ROLL CALL.
ITEM NO. 2.
CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED
OR AMENDED.
Approval of Official Council Actions of the special meeting of July 28
and the regular meeting of July 29, as published, subject to
corrections, as recommended by the City Clerk.
Minutes of Boards and Commissions.
(1) Iowa City Civil Service Commission - July 1
Recommendation to Council: Approve the certified list for the
position of Firefighter.
(2) Parks and Recreation Commission - July 2.
c. Permit Motions and Resolutions as Recommended by the City Clerk.
(1)
Consider a motion approving a Special Five-Day License for Iowa
City Fall Fun Festival, Inc., dba Iowa City Fall Fun Festival, Inc.,
21 50 Rochester Ave. (New)
(2)
Consider a motion approving an Outdoor Service Area for Iowa
City Fall Fun Festival, Inc., dba Iowa City Fall Fun Festival, Inc.,
2150 Rochester Ave. (New)
(3) Consider a Resolution to issue Cigarette Permits to Vito's, 118
E. College St. And Martini's, 127 E. College St.
(4) Consider a Resolution to issue a Dancing Permit to Iowa City Fall
Fun Festival, Inc., 2150 Rochester Ave.
d. Correspondence.
(1) Suzi Steffen- public facilities
August13,~997
City of Iowa City Page 2
(2) Kathy Kasson - parking
(3) Jean Martin - First Avenue extension
(4) Pat Lind - First Avenue extension
(,5) Pat Dustin - First Avenue extension
(6) Petition from 267 citizens - First Avenue extension [previously
distributed]
(7) Petition from 60 citizens - concerns with deer
(8) Kristin Sturdevant - Forest Ridge Estates
(9) Shelly Deutsch - Hunters' Run park area [Julie Tallman response
included in Council packet]
(10) Harold Van Beek - visit to Iowa City (2)
included in Council packet]
(11) JCCOG Traffic Engineering Planner:
[Marian Karr response
(a) Lane Designation at Intersection of Gilbert Street and
Kirkwood Avenue
(b) Left .Turn Designation on Mall Drive at Intersection of
Lower Muscatine Road
(12) Civil Service Commission submitting certified lists of applicants
for the following position(s):
(a) Animal Control Officer
(b) Parking Cashier
(c) Emergency Communications Dispatcher
(d) Public Housing Coordinator
Use of City Plaza. (all approved)
(1) Yvonne Smith (1997 Ambulatory Vending Permit for bottled
water).
(2) Robert Kishiue-Koval (Hardees HUMVEE display) - September 12.
(3) Earth Center (Earth Festival) - September 5-11.
Use of City Streets and Public Grounds. (all approved)
(1) Leslie Bartnick (Alpha Delta Pi Sorority Delta Summer Block
Party) - August 15.
(2) John Craiger (11 Greek Chapters Hosting "In A Roundabout
Way") - September 6.
August ~13, t997 City of Iowa City Page 3
END OF CONSENT CALENDAR.
ITEM NO. 3.
ITEM NO. 4.
2
CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING
MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE
CONSTRUCTION OF THE IOWA CITY LIBRARY ROOF REPLACEMENT
PROJECT.
Com~ The bid opening for this project will be held on Tuesday,
August l~evaluation of bids by the Engineering Division, a
recom.m. en at.~d 'on for~f contract will be made at the August 13
Council me~ing. ~
Action: ~)~-'2~-~ ~z~-.~/7~
CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING
THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST CONTRACT
FOR THE REMOVAL AND REPLACEMENT OF THE ROBERT A, LEE
COMMUNITY RECREATION CENTER GYMNASIUM FLOOR AND
REPLACEMENT OF IOWA CITY/JOHNSON COUNTY SENIOR CENTER
AEROBICS ROOM FLOOR.
ITEM NO. 5.
C_.~.~..~ment: This project includes the removal and replacement of
approx~a't~,...~,485 square feet of flooring in the gymnasium and
exercise room of ~ A. Lee Community Recreation Center, and
th ' talal te~ns i no of 88 s4 quaff floor in the aerobics room of the
I C't /J h County Senior Ce~public hearing on the project
d t d J I 29 nd t~ bid open'~be held at 12:00p,
A t 12St ff ql ake a~ecommendation ~awarding at
C '1' At 1 t3 ' Th' r j c~ill be finance~eneral
obligation bonds; the Department's estimate is $103.500..
Action:
ADJOURNMENT. ~
City of Iowa City
MEMORANDUM
Date:
To:
From:
Re:
August 12, 1997
City Council
Jim Schoenfelder, City Architect
Revised Comment to Item No. 3 - Special Meeting Agenda of August 13, 1997
ITEM NO. 3.
CONSIDER A RESOLUTION AWARDING CONTRACT AND AUTHORIZING
MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE
CONSTRUCTION OF THE IOWA CITY LIBRARY ROOF REPLACEMENT
PROJECT.
Amended Comment: The bid opening was held on Tuesday, August 12, 1997,
10:30 AM. Four contractors submitted bids, three responsive and one non-
responsive to the specifications (see Attachment Bid Tabulation). After evaluation
of the bids by the consulting engineer and the Engineering Division, a
recommendation is made to award the contract to Jim Giese Commercial Roofing,
Inc. of Dubuque, Iowa, for the base bid amount of $120,522.00.
bc2-1JS.wp5
(Problem Tape)
ITEM NO. 3.
CONSIDER A RESOLUTION AWARDING CONTRACT AND
AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST
CONTRACT FOR THE CONSTRUCTION OF THE IOWA CITY
LIBRARY ROOF REPLACEMENT PROJECT.
(Problem Tape)
Novick/
Kubby/
Seconded by Thornberry. Discussion.
No, wait.
polymer?
Yes.
Novick/
Kubby/
Lehman/
Kubby/
Jim Schoenfelder/
Kubby/ Okay.
saved ~ 105,000...
Roll Call.
So are we, so which, are we going to do the two ply
And.
Well, we're doing both aren't we?
Well, you specifically said the base bid so does that mean we're
not doing all of it? Either of the alternates? Speak to that.
Yes, the base bid is just for the two ply polymer roof.
We've not taken the alternates.
So even though this was made painful for the Library we
Lehman/ Are they going to start this immediately?
I think seven days. They have to get all their
documentation in. Bonds and so forth.
Schoenfelder/
Lucky we didn't have hugh rain. So we lucked out.
other process.
Kubby/
Once started how long is it expected to take?
Novick/
Schoenfelder/
Darrell Smith/
Novick/
I think we have 80 working days.
That's correct. It shouldn't take that long.
It shouldn't.
Doing this
Page 2
Item 3
August 13, 1997
Schoenfelder/
Novick/
Schoenfelder/
Darrell Smith/
Novick/
Smith/
Novick/
Smith/
Baker/
Smith/
Baker/
Smith/
Novick/ Okay.
Thornberry-all ayes.
Novick/
It shouldn't take 80 days but we've given 80 to complete
it and they will have the responsibility in that time to
make sure the roof doesn't leak.
Fine. Is it okay to assume that under most circumstances it's
more like 30 days than 80 days? Give me a good idea of what
it really means.
I'll let Darrell talk to that.
They've got the 80 days cause you have to count in rain
days and stuff like that for them.
I understand that.
With this kind of a project it's probably going to take them
probably 40 days, 40 to 50 days, of actual..
Okay 40 to 50 working days.
Yea, Yea, but give the, 80 calendar days allowing for rain
allowances and other things.
Let me ask you this. If it takes longer than the contracted
period. Longer than 80 days, what happens?
We have liquidated damages.
In other words they pay a penalty?
That's correct.
Any other discussion? Roll call.
We have approved this contract.
CITY OF IOWA CITY
PARKS AND RECREATION DEPARTMENT
MEMORANDUM
TO:
FROM:
DATE:
RE:
Lisa Handsaker
Mike Moran ~
August 12, i997
August 13th Agenda Item
ITEM:
COMMENT:
CONSIDER A RESOLUTION AWARDING CONTRACT AND
AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO
ATTEST CONTRACT FOR THE REMOVAL ANDREPLACEMENTOF THE
ROBERT A. LEE COMMUNITY RECREATION CENTER GYMNASIUM
FLOOR AND REPLACEMENT OF IOWA CITY/JOHNSON COUNTY
SENIOR CENTER AEROBICS ROOM FLOOR
Two bids were received for this project for 1st grade
maple flooring for both sites as follows:
Swanson Gentleman Hart, Inc.
West Des Moines, IA
$76,586.00
Branchini Hardwood Flooring
Iowa City, IA
$80,626.30
Total estimated cost was $103,500. Staff recommends
awarding contract to Swanson Gentleman Hart, Inc.
ITEM NO. 4.
Kubby/
Lehman/
Novick/
Kubby/
Mike Moran/
Kubby/
Moran/
Kubby/
Atkins/
Dilkes/
CONSIDER A RESOLUTION AWARDING CONTRACT AND
AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK
TO ATTEST CONTRACT FOR THE REMOVAL AND
REPLACEMENT OF THE ROBERT A. LEE COMMUNITY
RECREATION CENTER GYMNASIUM FLOOR AND
REPLACEMENT OF IOWACITY / JOHNSON COUNTY
SENIOR CENTER AEROBICS ROOM FLOOR.
Move adoption.
Second.
Moved by Kubby, seconded by Lehman. Discussion,
Mike, some of us were contacted by the other bidder saying
that there was an alternate for a different grade of maple that
the only difference is color and that they were the lower bid on
that is there, will you explain the reason why main specs were
changed?
Yea. We wanted first grade maple cause that's the top of the
line floor for beauty and esthetics and for durability. And we
asked for a second alternative bidding in case the bids came
over our budget figure and we'd have something to fall back on
because as you know we have t get the project done in a timely
fashion so we wanted to have a list of alternatives available so
if the bids all came over our budget so we go to second grade.
Is it in your estimation that it's more than an esthetic issues in
terms of the color of the word but it's a durability issue as well?
Oh sure. First grade, second grade, third grade that's the case
in almost any case that grades out lumber or grades out quality
of any kind of workmanship.
Steve, do you know the dollar amount or the size of the work
that needs to be bid versus where we can call around and get
some estimates?
925,000 isn't it Eleanor?
You mean for public improvement, yes. Anything over we have
to do public bidding.
Page 2
Item 4
August 13, 1997
Kubby/
Novick/
Moran/
(All talking)
Novick/
Moran/
Thank you.
Okay. And have you contacted the salvage barn, Are they
interested at all in helping with this?
I contacted them yesterday afternoon and he's going to call me
back cause nobody was in the office when I talked to them, So
we'll work with the Swanson Gentleman Hart and see what we
can do, I know you made a request to at least save some of
the floor for Dee Norton so some of that will be moved into his
back yard,
Novick/ Right, sure. Thank you Mike,
Vanderhoef-all ayes
Novick/ Approved this contract,
For his souvenir box not the whole floor.
I thought he wanted a dance floor in the back yard or
something,
Any other discussion?
Roll call,
~ Cltl/of*
City Council Meeting Schedule
and Tentative Work Session Agendas
August 11 - August 17, '1997
August8,1997
= Telecast Live on Cable Channel 4
!August 13
8:00a
FORMAL COUNCIL MEETING
Wednesday
Council Chambers
Keg Ordinance
Hickory Hill West
Water Project Costs
Waste Pickup - 4-Plexes
Proposed U of l Parking Facility
Chutes and Vaults
Deer Management
Peninsula Development- Field Trip
Elks
FUTURE WORK SESSION ITEMS
What's New Iowa City Video Program
Landfill Master Plan
Sand Point Wells
DARE Program Review
Sanitary Sewer Repair - New Policy Update
Cemetery
Downtown Renovation
Sales Tax