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HomeMy WebLinkAbout1997-08-13 ResolutionPrepared by Marian K. Karr, City Clerk, 410 E. Washington St., Iowa City, IA 52240 (319) 356-5041 RESOLUTION NO. 97-267 RESOLUTION TO ISSUE CIGARETTE PERMITS WHEREAS, the following firms and persons have made application and paid the mulct tax required by law for the sale of cigarettes, therefore BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that the applications be granted and the City Clerk is hereby directed to issue a permit to the following named persons and firms to sell cigarettes: Vito's - 118 E. College Street Martini's - 127 E. College Street Passed and approved this 13th day of August , 1997. Ap p rove~,,~, City Attorney's Office It was moved by Lehman and seconded by be adopted, and upon roll call there were: Vanderhoef the Resolution AYES: NAYS: ABSENT: X X Baker Kubby Lehman Norton Novick Thornberry Vanderhoef clerk\cigperm.res RESOLUTION NO. 97-268 RESOLUTION TO ISSUE DANCING PERMIT BE IT RESOLVED BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit as provided by law is hereby granted to the following named person and at the following described locations upon his filing an application, having endorsed thereon the certificates of the proper city officials as to having complied with all regulations and ordinances, and having a valid beer, liquor, or wine license/permit, to wit: Regina Fall Fun Festival - 2150 Rochester Avenue It was moved by Lehman and seconded by as read be adopted, and upon roll callthere were: Vanderhoef that the Resolution AYES: NAYS: ABSENT: X X Passed and approved this 13th day of August Baker Kubby Lehman Norton Novick Thornberry Vanderhoef , 1997 . ATTEST: Ci/i~CLERK City Attorney's Office a\danceprm.res · RESOLUTION NO. RESOLUTION TO ISSUE DANCING PERMIT BE IT BY THE CITY COUNCIL OF IOWA CITY, IOWA, that a Dancing Permit ~s provided b, law is hereby granted to the following named person and at the following described Ioc ons upon his filing an application, having endorsed thereon the certificates of the proper city [icials as to having complied with all regulations and ordinances, and'having a valid beer, liqu~ or wine license/permit, to wit: ~ · Iowa City 'all Fun Festival - 2150 Rochester Avenue,,~ It was moved by and as read be adopted, and upon roll call AYES: conde~/by NAYS: day of Passed and approved this ? ATTEST:~ITY CLERK \dan/m.res 'ABSENT: that the Resolution Baker Kubby Lehman Norton Novick Thornberry Vanderhoef ,19 MAYOR Approved by i~ty ~ttorney's Office Prepared by: Jim Schoenfelder, City Architect, 410 E. Washington St., Iowa City, IA 52240 (319)356-5044 RESOLUTION NO. 97-269 RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE CONSTRUCTION OF THE IOWA CITY LIBRARY ROOF REPLACEMENT PROJECT. WHEREAS, Jim Giese Commercial Roofing, Inc. of Dubuque, Iowa, has submitted the lowest responsible bid of $1 20,522.00 for the construction of the above-named project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The contract for the construction of the above-named project is hereby awarded to Jim Giese Commercial Roofing, Inc. of Dubuque, Iowa, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. The Mayor is hereby authorized to sign and the City Clerk to attest the contract for the construction of the above-named project, subject to the condition that awardee secure adequate performance and payment bond, insurance certificates, and contract compliance program statements. Passed and approved this 13th day of August ,1 997. ATTEST: ~~~ CIT~CLERK MAYOR City Attorney's Office It was moved by Lehman and seconded by Thornberry adopted, and upon roll call there were: the Resolution be AYES: NAYS: ABSENT: X X X X Baker Kubby Lehman Norton Novick Thornberry Vanderhoef pweng\libroof. res Van Winkle-Jacob Engineering, Inc. 2570 Holiday Road Coralville, Iowa 52241 319-338-4939 August12,1997 City of Iowa City ATTN: Jim Schoenfelder Public Works 410 E. Washington Civic Center Iowa City, IA 52240 RE: Library Roof Dear Jim; Four bids were received on August 12, 1997 for the Iowa City Library Re-Roof project. Attached is a bid tab summarizing the bids. The apparent low bidder, Jim Giese Commercial Roofing, Inc. from Dubuque, IA had a couple of discrepancies on his bid form. Item #2 for the Base Bid for Removal of wet EPS insulation/Infill voids and Item #3 Remove Wet Perlite/infill voids, the bidder placed the total amount instead of the unit price in the Unit Price column. The amount noted in the Total Amount column is the same as the Unit Price column. It can be inferred that the numbers in the Total Amount are accurate. I have discussed this with the bidder and they agree that the amount in the Unit price column is the total and that by dividing the total cost by the square footage noted for the Unit Price to be used for the' project. This makes the unit price for wet EPS replacement $2.50 per square foot and for perlite replacement $1.40 per square foot. Jim Giese Commercial Roofing has done other roofing projects in the area, notably work at the University of Iowa The bid amount, $120, 522.00, for the Base Bid 2 ply polymer modified system is also below the anticipated construction estimate provided in July. ($165,000.00 was the estimate). The deduct cost for using a single ply fully adhered membrane is only $2093.00, less per this bid. Therefore based on my report submitted in July, I recommend that the Jim Giese Roofing Co., Inc from Dubuque be awarded the project in the amount of $120,522.00, upon the City's receipt of required insurance certificates and performance and payment bonds. If you have any questions or comments about this matter please contact me. Sincerely; Darrell L. Smith, P.E., RRC Van Winkle-Jacob Engineering, Inc. Bid Date: Project: Location: AUGUST 12, 1997 10:30 AM IOWA CITY LIBRARY RE-ROOF IOWA CITY, IOWA BID TAB CONTRACI'OR BID BOND 10% ADDNDM 1 RECEIVED BASE BID 2-P'LY POLYMER MOD. BIT ALTERNATE BID #1 FULLY ADHERED Sl NGLE PLY DRYSPACE, INC. CEDAR RAPIDS MAINTENANCE ASSOC.; MARION. D.C. TAYLOR, CO. CEDAR RAPIDS YES YES YES $181,381.00 $153,655.00 NON RESPONSIVE BID DEDUCT NO BID NON RESPONSIVE $5,902.00 BID ADD ALTER N ATE BID # 2 $4,456.00 LEVELS B & D BALLASTED SINGLE PLY NO BID NON RESPONSIVE BID YES YES DEDUCT $2,093.00 ADD $6,077.00 RECOMMEND AWARD OF BASE BID 2 PLY POLYMER MODIFIED APP SYSTEM TO JIM GIESE RFG. CO., INC FOR $120,522.00 CITY OF IOWA CITY LIBRARY RE-ROOF 97-622 ADVERTISEMENT FOR BIDS IOWA CITY PUBLIC LIBRARY ROOF REPLACEMENT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 10:30 a.m. on the 12th day of August, 1997, and shall be received in the City Clerk's office no later than said date and time. Sealed proposals will be opened immediately thereafter by the City Engi- neer. Bids submitted by fax machine shall not be deemed a. "sealed bid" for purposes of this Project. Proposals will be acted upon by the City Council at a meeting to be held in the Council Chambers at 8:00 a.m. on the 13th day of August, 1997, or at such later time and place as may then be scheduled. The Project will involve the following: Replacement of the entire roof of the Iowa City Public Library. All work is to be done in strict compliance with the plans and specifications prepared by Van Winkle-Jacob Engineering which have heretofore been approved by the City Council, and are on file for public examination in the Office of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a surety in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days and post bond satisfactory to the City insuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days until a contract is awarded, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to furnish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council, and shall guarantee the prompt payment of all materials and labor, and also protect and save harmless the City from all claims and damages of any kind caused directly or indirectly by the operation of the contract, and shall also guarantee the maintenance of the AF-1 improvement for a period of two (2) year(s) from and after its completion and formal acceptance by the City. The following limitations shall apply to this Project: Working Days: 50 Specified Start Date: August 18, 1997 Liquidated Damages: $100.00 per day The plans, specifications and proposed contract documents may be examined at the office of the City Clerk. Copies of said plans and specifications and form of proposal blanks may be secured at the Office of Van Winkle-Jacob Engineering, Inc., Coralville, Iowa, by bona fide bidders. A $40 non-refundable fee is required for each set of plans and specifications provided to bidders or other interested persons. The fee shall be in the form of a check, made payable to Van Winkle- Jacob Engineering. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Contract of the proposed subcontractors, together with quantities, unit prices and extended dollar amounts. If no minority business enterprises (MBE) are utilized, the Contractor shall furnish documentation of all reasonable, good faith efforts to recruit MBE's. A listing of minority contractors can be obtained from the Iowa Department of Economic Development at (515) 242-4721. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa Reciprocal Preference Act applies to the contract with respect to bidders who are not Iowa residents. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK pweng',animal.bid AF-2 Prepared by: Mike Moran, Recreation Superintendent, 410 E. Washington St., Iowa City, IA §2240 319-356-5100 RESOLUTION NO. 97-270 RESOLUTION AWARDING CONTRACT AND AUTHORIZING MAYOR TO SIGN AND CITY CLERK TO ATTEST CONTRACT FOR THE REMOVAL AND REPLACEMENT OF THE GYM FLOOR ROBERT A,' LEE COMMUNITY RECREATION CENTER AND THE AEROBICS FLOOR RESURFACING AT THE IOWA CITY/JOHNSON COUNTY SENIOR CENTER. WHEREAS, Swanson Gentleman Hart, Inc. has submitted the lowest responsible bid of $76,586.00 for the construction of the above-named project; and; WHEREAS, said bid has been recommended for award by the Department of Parks and Recreation. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: That the contract for the above-named project is hereby awarded to Swanson Gentleman Hart, Inc. subject to the condition that awardee secure adequate performance bond, insurance certificates, and contract compliance program statements. That the Mayor is hereby authorized to sign and the City Clerk to attest the contract for the above-named project, subject to the condition that awardee secure adequate performance bond, insurance certificates, and contract compliance program statements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: Passed and approved this 13th day of August , 1997. parksrec\res\gymfloo3.doc MAYOR City Attorney's Office Resolution No. 97-270 Page 2 It was moved by Kubb~v and seconded by adopted, and upon roll call there were: Lehman AYES: NAYS: ABSENT: the Resolution be X Baker Kubby Lehman X Norton Novick Thornberry Vanderhoef ADVERTISEMENT FOR BIDS ROBERT A. LEE COMMUNITY RECREATION CENTER GYM FLOOR AND SENIOR CENTER AEROBICS FLOOR RESURFACING PROJECT Sealed proposals will be received by the City Clerk of the City of Iowa City, Iowa, until 12:00 noon on the 12th day of August, 1997, and shall be received in the City Clerk's office no later than said date and time. Sealed proposals will be opened immediately thereafter by the City Clerk. Bids submitted by fax machine shall. not be deemed a "sealed bid" for purposes of this Pro- ject. Proposals will be acted upon by the City Council at a meeting to be held in the Council Chambers at 8:00 A.M. on the 13th day of Au- gust, 1997, or at such later time and place as may then be scheduled. The Project will involve the following: removing existing wood floor and replac- ' ing and replacing with new wood floor. All work is to be done in strict compliance with the plans and specifications prepared by Mike Moran, of the City of Iowa City, Iowa, which have heretofore been approved by the City Council, and are on file for public examination in the Of- rice of the City Clerk. Each proposal shall be completed on a form furnished by the City and must be accompanied in a sealed envelope, separate from the one containing the proposal, by a bid bond executed by a corporation authorized to contract as a sure- ty in the State of Iowa, in the sum of 10% of the bid. The bid security shall be made payable to the TREASURER OF THE CITY OF IOWA CITY, IOWA, and shall be forfeited to the City of Iowa City in the event the successful bidder fails to enter into a contract within ten (10) calendar days and post bond satisfactory to the City insuring the faithful performance of the contract and mainte- nance of said Project, if required, pursuant to the provisions of this notice and the other contract documents. Bid bonds of the lowest two or more bidders may be retained for a period of not to exceed fifteen (15) calendar days until a contract is awarded, or until rejection is made. Other bid bonds will be returned after the canvass and tabulation of bids is completed and reported to the City Council. The successful bidder will be required to fur- nish a bond in an amount equal to one hundred percent (100%) of the contract price, said bond to be issued by a responsible surety approved by the City Council, and shall guarantee the prompt AF.1 payment of all materials and labor, and also pro- tect and save harmless the City from all claims and damages of any kind caused directly or indi- rectly by the operation of the contract, and shall also guarantee the maintenance of the improve- ment for a period of one (1) year from and after its completion and formal acceptance by the City. The following limitations shall apply to this Project: Working Days: Must be completed by Septem- ber 15, 1997 Specified Start Date: ASAP Liquidated Damages: $100.00 per day The plans, specifications and proposed con- tract documents may be examined at the office of the City Clerk. Copies of said plans and specifi- cations and form of proposal blanks may be se- cured at the Office of City Clerk, Iowa City, Iowa, by bona fide bidders. Prospective bidders are advised that the City of Iowa City desires to employ minority contractors and subcontractors on City projects. Bidders shall list on the Form of Proposal the names of persons, firms, companies or other parties with whom the bidder intends to subcon- tract. This list shall include the type of work and approximate subcontract amount(s). The Contractor awarded the contract shall submit a list on the Form of Contract of the pro- posed subcontractors, together with quantities, unit prices and extended dollar amounts. If no minority business enterprises (MBE) are utilized, the Contractor shall furnish documentation of all reasonable, good faith efforts to recruit MBE's. A listing of minority contractors can be ob- tained from the Iowa Department of Economic Development at (515) 242-4721. By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully re- quired under Iowa Statutes. The Iowa Reciprocal Preference Act applies to the contract with re- spect to bidders who are not Iowa residents. The City reserves the right to reject any or all proposals, and also reserves the right to waive technicalities and irregularities. Published upon order of the City Council of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK AF-2