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Home My WebLink About1997-09-22 TranscriptionSeptember 22, 1997 Council Work Session page 1 September 22, 1997 Council Work Session 7:00 PM Council: Nov, Kubby, Lehman. Norton, Thomberry, Vanderhoef. Absent: Baker. Staff: Atkins, Helling, Karr, Dilkes, Davidson, Logsden, Neuman, Fowler, McClure, Fosse. Tapes: 97-131, all; 97-132, all; 97-133, Side 1. Review Planning and Zoning Matters 97-131 S1 a. Public hearing on an ordinance amending the Zoning Chapter by changing the zoning designation from RS-5, Low Density Single-Family Residential to OPDH-5, Plam~ed Development Housing Overlay Zone, for 3.63 acres located east of Somerset Lane and south of Wellington Drive. (REZ97-0012) Davidson/Pretty much a continuation of what they got started out there. Nov/Do you have anyway to show us the road that goes out to the main street? Where does this place get access? Davidson/(Refers to map). Eventually this road here goes out to Scott Blvd. The developer has preferred to do this little bit by little bit .... There is a concept plan which we have indicated that we are expecting Wellington to connect to Scott Blvd. eventually. Nov/Where does Somerset connect to something else? Davidson/(Refers to map) .... Wellington is the one that will eventually get to Scott Blvd. Norton/Now, there is no other access south of that? .... that comes out fairly close to the other road, the upper part of Village Green, doesn't it? Davidson/Yes, it does, Dee. Norton/Then there is quite a long stretch with no other exit along Scott on that side? Davidson/Yeah, we do feel like Wellington... that that is fairly good spacing .... Norton/ .... I was just thinking, would there be one in the south. Further west (refers to map). This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 2 Davidson/(Refers to map). If you include Heinz Road, there would be three all together on this side between the two arterials. Norton/ Davidson/ .... They have stormwater retention area here that they want to use as an amenity... involves clustering the units on a common lot rather than the typical s.f. residential. The density of development of development is the same as RS-5 .... consistent with what they have been doing out there. Vanderhoef/So what is the fence around the pond? Davidson/...a concern at P/Z ....open space... more of a visual type open space. Norton/ Vanderhoef/So what kind of fence are we talking? Davidson/Benj amin (Chait), do you remember exactly what kind of fence they were putting up out here? Chait/(Can't hear). Davidson/I can't either. It is up in the existing parts already and it is designed to keep children from .... Kubby/...wet bottom pond... a safety concern .... Davidson/It wasn't a chain link fence. Thomberry/ Davidson/It is more like a white picket type fence ....something more esthetically pleasing... vinyl... It looks decent. Norton/ Davidson/It is how they are fulfilling their requirement down in this area ....It is considered an open space amenity for the development. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 3 Lehman/Jeff, isn't open space defined as space that is not built upon? Davidson/Yeah .... Kubby/...discussion about appropriate kinds .... Vanderhoeff Do they have a homeowner's association that takes care of this? .... Davidson/Right, all the common areas are controlled by the homeowners' association. Vanderhoef/ Thomberry/The city is not responsible for mowing? Davidson/No .... it is consistent with the previous additions of this which you approved previously. Norton/ Davidson/They were also sidewalks adjacent... finally resolved that since they are private streets and private sidewalks, it is basically up to the folks to work it out with the homeowner's association if they are not cleaned .... There are sidewalks... right up against the curb. b. Consider an ordinance amending the Zoning Chapter by conditionally changing the zoning designation from RM-20, Medium Density Multi-Family Residential, and RS-5, Low Density Single-Family Residential, to OSA-20 and OSA-5, Sensitive Areas Overlay Zone, for approximately 1.9 acres located at 1122-1136 N. Dubuque Street. (REZ97- 0003) (First consideration) Davidson/Rezoning and Sensitive Areas Site Plan for the Cliff Apartments. You have a letter from the developer requesting expedited action for this. You also had a second letter from a concerned citizen on Summit Street .... needs to be addressed by the developer's representative ....You may want to ask her some of those questions. Kubby/(Can't hear) If the developer will be monitoring this? .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 4 Davidson/I assume that since this is being done to comply with a requirement, if it suddenly does not do that- Eleanor, what type of action would the city- Kubby/(Can't hear). Dilkes/I don't think the agreement provides for continuing monitoring. Norton/But that could be incorporated, couldn't it? ....20 year guarantee or something. Nov/I spoke to her. I told her there isn't that kind of guarantee .... There is a requirement of a licensed engineer to design it ....She was obviously upset. We had very much the same questions that she did ....Going to have to hope... monitor on site while it is constructed .... Thomberry/Wasn't the...plan... approved by our engineers? Davidson/That is right. Thornberry/If the city approved this plan and it doesn't work, it will go back to the city? Lehman/I hope not. Davidson/As I recall. Rick's approval was in terms of reviewing it and stating it was a reasonable way to proceed .... there are things you can't anticipate until you actually begin constructing the thing .... decisions in the field... Color of the stone... very white stone is very expensive ....less likely that the developer would choose that because it is more expensive .... Lehman/White stone... concrete stone... life... much longer .... Davidson/ Norton/We have raised a lot of questions. Is there anything we should do to further guarantee this thing? ....to tighten up this so it doesn't bounce back on us right away?... Dilkes/I think the concept of a guarantee, you are not going to accomplish that .... person who is going to do periodic monitoring .... Probably about as much as you can accomplish short of a guarantee. You are not going to get a guarantee ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page Lehman/When we talked about this the last time... if it doesn't work, the responsibility still goes back to the property owner? Dilkes/Right, we still have enforcement authority if they are not complying .... Lehman/ ....He is responsible for this wall. Dilkes/I don't think just because the city approves or says it is a reasonable plan means that it becomes our responsibility. Kubby/Eleanor, there is a sentence in the P/Z September 4 .... lawyer for the property owner said one safeguard is Terragon would not continue to sign off on the plan (can't hear). Does that mean they start over? Dilkes/I don't know what the context of this- Once plans are certified, I don't think you can de-certify a plan .... Nov/I read that differently. I read it as amending the plan if needed rather than continuing with this... if the soil conditions were different. Norton/I think we should ask tomorrow night. Kubby/ Dilkes/I don't think you de-certify plans. I think you make adjustments if necessary... different plans. Lehman/Eleanor, bottom line, this is the property owner's responsibility, period .... Dilkes/That is certainly the way we look at it. Davidson/We will continue to enforce it accordingly. Kubby/Latest P/Z minutes about changing where the tree line is. That has already changed by the time we saw it. Davidson/Kirsten indicated she will be here tomorrow night. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 6 c. Consider an ordinance amending Title 14, Chapter 6, entitled "Zoning," Article N, entitled "Off-Street Parking and Loading," to increase the parking requirements for residential uses in the CB-5, Central Business Support Zone. (Pass and adopt) Comment: At it June 19 meeting, by a vote of 7-0, the Planning and Zoning Commission recommended that off-street parking requirements be increased for residential uses in the CB-5 zone. Davidson/Items c. & d. are pass and adopt .... d. Consider an ordinance amending Title 14, "Unified Development Code" of the City Code by amending Chapter 9, Article A, entitled "Parking Facility Impact Fee" to revise the formula for payment in the CB-5 Zone. (Pass and adopt) e. Consider a resolution approving a preliminary and final plat of W.B. Development Second Addition, a 5.17 acre, two-lot commercial subdivision located north of Escort Lane and east of Naples Avenue. (SUB97-0020) Davidson/Preliminary and final plat for a re-subdivision of Lots 1 & 2 .... (refers to map). It is that lot line right there that is moving... because of a perspective tenant property owner... requires re-subdivision of the property. Norton/So Lot 1 is divided into two now? Davidson/Right. Thomberry/Does anybody divide their lot one time, Jeff? Davidson/A one lot split does not require a re-subdivision. But this would be a further subdivision of something that has already been subdivided... Vanderhoef/The Scott Second Addition, where is there ingress and egress? Does it have to come- #5, there was something in P/Z minutes about that. Davidson/Right now, that is in the county but the person who owns it (refers to map). The property owners indicated that they will bring it into the city eventually. Vanderhoef/ Davidson/...it might be possible to get an access point down here on Naples .... some unofficial talk of a convenience store .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 7 Ben Chait/Something is coming with #5 but you are ahead of it. This came first .... Norton/Wouldn't it be weird if #5 belonged to somebody else other than the owner of 1 &2. Davidson/No, there is access to #5. Vanderhoef/ Davidson/Just the physical ability to get access to #5, that is possible ..... Kubby/ ....So the item that you are looking at, is that combining #5 with other lots? Chait/I think it has to do with annexing #5 .... Davidson/That is all speculation about adding it to those lots ....All the deficiencies have been resolved with this one. f. Consider a resolution approving the extraterritorial preliminary and final plat of a Re- subdivision of Lots 14 and 15 and a Portion of Outlot C, Woodland Ridge, Part 1, containing 2.36 acres and located south of Meadowview Lane and east of Dane Road. (SUB97-0019) Davidson/A resolution on another re-subdivision. This one is out in the county off Dane Road (refers to map) .... We had two lots, 14 & 15 and an outlot over here. What they have decided is to have the outlot over here (refers to map) .... Relates to the desire to have the subdivision set up so that in some point in the future they can have a connection to the subdivision to the south .... Because of our growth area... we didn't want this seen as encouraging residential development further south .... The Fringe Agreement says it should remain agricultural. It is zoned agricultural currently and it will basically take a decision of the city council to move that growth area limit .... Norton/Where is the growth area? Davidson/(Refers to map). Norton/This is the one where there is a road in already? .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 8 Davidson/We still would like to see them have a- (refers to map) ..... like to see this road possibly extend .... Norton/ Davidson/It will essentially be reserved for a future road, Dee. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 9 Landfill Grant Program 97-131 S1 Brad Neuman/This item, staff would like to propose a landfill grant program through the Iowa City Landfill... available to everyone in Johnson County .... $25,000 annually. Money would come from the surcharge tax that the State of Iowa places on landfills in Iowa .... We send a majority of it back to the state... part of that money is used for planning, implementation and education programs .... eligible participants would be business, non-profits, and government throughout Johnson County. We would fund up to 75% of a given project requiring a cost share match to a maximum of $5,000 per project. We are looking at .... this year...deadline at end of November .... awarding those grants at end of January. Programs would be... grants would come into me... visit site... meet at staff level... come to you for final approval of those grants .... bailers... containers .... educational programs .... any reduction at the source type program ....monitoring the program for three years ....required to give annual report ....take that and show other small businesses... This program is similar to Blue Stem... last year they saved 734 tons from going to the landfill .... Norton/$5,000 limit... at Blue Stem? Neuman/I thought their limit was a little higher. Norton/... I was wondering how far would $5,000 go? Neuman/That is what we will earn in the first year. Kubby/It may be the $5,000 leverages other money .... Norton/I am just wondering if $5,000 is a realistic number. Neuman/...hate to give it all to two grant applications .... Kubby/ ....why would you want to use this particular pot of money to fund machinery. Davidson/ ....we can monitor it. Neuman/... Blue Stem handed out some cardboard balers are $3,400 .... They required some cost share also .... Thomberry/We were mandated to cut back the amount in our landfill by 50% from year '88. And how long do we have? This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 10 Neuman/The year 2000 and right now it is not a mandate, it is just a goal of 50%. Thomberry/And where are we? Neuman/We are around 41% here at the landfill. We are also part of a regional planning area. We report as six counties, not an individual and that is... 36% as a region. Thomberry/Is there something that we, as a council, could do to help the private haulers, help their business customers to recycle cardboard, etc.? Kubby/ Thomberry/I am going to be changing my waste hauler from the Burger King because he will not us to separate out the cardboard and that is 50% of my waste .... And my previous hauler did .... M &M, put it in the dumpster .... They are a big hauler .... I do separate out my cardboard. That is 50% of my waste that goes to the landfill .... Norton/What you are saying is we want staff to bring us some ideas for how to get into commercial. Thornberry/ Kubby/Grant is a separate question... promote the grant .... Nov/It was written for non-commercial. Kubby/It can be for for-profit. Neuman/Yeah, a business, private business. Lehman/Brad, are there not cities that prohibit the dumping of refuse that is more than 50% cardboard? Neuman/Some counties have bans on recyclables such as cardboard. Cardboard and paper are usually those that are banned, they cannot be landfilled. Thornberry/ Kubby/That discussion is a different day. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 11 Neuman/The problems we ran into for apartments... rates going to go up for hauling .... We had one apartment owner that was on our pilot program... came in 30% higher than he was doing for garbage .... Would affect his rent ..... everyone... We would like to put everybody on that same playing field and then define what they would recycle. Kubby/There was something about terms of the grant award and about the site being open to visits from JCCOG .... It might be good to add in the public... good educational tool .... Neuman/We could arrange that with them .... We could talk to them about that... part of the grant award is sharing that information with others. We should add that in. Davidson/Are there four votes for the grant program? Council/(Yes). Norton/I would like to be sure we follow this other matter of how we can push on the commercial and multi-plex. Davidson/Whenever you want to bring the multi-family recycling issue back for discussion, we have got a report prepared and did a pilot project. It is kind of up to you to decide you want to put that on your agenda. We can discuss that whenever you want. Thomberry/I think we do. Vanderhoef/(Can't hear). Kubby/I had a few other things about the application .... It might be interesting to not only know who the broker for the material is but what will be done with the material. Neuman/That is kind of the idea .... We will work that in. Kubby/And if the grant is going towards equipment, in looking at our economic development guidelines .... ask about the energy efficiency of the equipment. Neuman/Okay. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 12 Kubby/Then the generalized question is if it is going for equipment, does that mean our economic development guidelines apply to individual businesses for getting public moneys? Lehman/To me the guideline here is how much can you save what you are putting in the dump .... Kubby/When we look at how our economic development guidelines are written, individual businesses who receive public assistance will have to go through that process. Lehman/I don't consider this economic development. This is protecting our landfill. Kubby/ ....dual purpose .... Lehman/To me the whole purpose is reducing the amount of stuff that is going into the landfill. Neuman/ .... a small business could ask for a baler .... private hauler could ask for a baler and it might be seen as economic development as they are expanding their business. Davidson/We weren't planning on asking about things like wage rates and fringe benefits. Norton/ Kubby/We should review what our guidelines say. Norton/Hate to get it so complicated... balance here somewhere. Thomberry/Even a private entity .... get a baler... that is what we are after .... Davidson/Right now...recommendation on the projects we receive, it will be this information right here... oriented to reduction. Norton/ Lehman/We need to set the rules up before we start This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 13 Davidson/Maybe what we ought to do is do one go-around .... Kubby/ ....in future... Solid waste committee in the future... they can make recommendations to us along with staff. Norton/We talked to JCCOG about having some kind of a commission to run the landfill .... Nov/Landfill commission .... varieties of communities with representatives on the commission? Davidson/I would make one correction in terms. What we are considering is an advisory committee, not a commission. The other entities in the county indicated that they were not interested in a commission similar to what Linn County has. The advisory committee is something that is part of the East Central Plan that is one of the elements for Johnson County. Lehman/Is there such a thing as a portable baler? Neuman/(Yes). Lehman/ ....take it from business to business to business. Neuman/Blue Stem funded one for General Mills last year for $2200, a portable baler. Lehman/ .... my business .... Davidson/Recycling in downtown businesses is something we have also taken a look at... You might want to schedule future work session... would require some city oversight because of the space constraints .... might even extend to franchising out the pick up downtown .... If you are interested in doing something like that, we can come back to you. Thornberry/ Davidson/Do you want us to put that on for future meeting as well? Okay. Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 14 Davidson/We will get the word out for the first program then... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 15 Washington Street Two-Way 97-131 Sl Davidson/Two weeks ago .... we talked about making Washington Street two way and at that time there was not a majority of council in favor of doing that because of the need to essentially remove a curb-side loading zone .... (refers to street map). What you asked us to follow up on was that if we wanted to establish a more formal loading area, what would have to come out .... There is a space of 10' 8" (refers to map) all of the streetscape elements are located .... expanding this existing loading zone up here ....Outline for you what we have got going in this area ....If we were to set this up and make it symmetrical with the angle parking area ....you would cut it off fight there (refers to map) .... All of this would need to come out .... This is the way for you to formalize the commercial loading zone .... make the street two way. Also .... this is a very heavily used area. Mostly University vehicles .... LIPS... mail trucks .... some private vehicles .... (refers to map) .... This just sort of indicates to you what would have to come out if you want to proceed with this. Four votes to do so? Nov/I say leave it one way. Norton/How did it happen that the Downtown Committee did not look at this issue specifically? Davidson/The Downtown Strategy Committee did look at it specifically... discussed it... They did not advocate changing it to two-way operation. Thornberry/Okay. Davidson/Thank you .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 16 Transit Shuttle 97-131 S1 Fowler/We have sent you the information on the Transit Shuttle for the near downtown area .... Why did we propose the shutfie? It has been discussed over the last year...by the council, city staff, DTA, Iowa Avenue Streetscape Committee, and a group of University of Iowa graduate students. So it has been an idea that has been out there .... We had to start with something... What will it do? We see this as a way to continue to emphasize Iowa City's committee to alternative transportation. To put issues out there besides driving your car downtown .... expand the CBD core by tying into near north and near southside commercial areas... moving people throughout the community... increase available parking in the downtown. Where will it go? There is two legs to it... south leg would leave Clinton and Washington and go down past Chauncey Swan to Lucas .... south over to Burlington... to Bowery ....Gilbert ....Court Street ....Clinton and Washington .... served ....close in residential areas... post office ....North leg would go up to Jefferson Street... Johnson... Bloomington.. Gilbert... Church... Dubuque Street... Market... Clinton and Washington .... serve Mercy... near northside housing .... ties north and southside .... serves high density area .... Big question is how would we pay for it. Currently there is money budgeted in our operations budget for the Hawkeye Route .... there is an excess in our operating funds .... lower level of service .... We are recommending no fare for this route because we think that would be essential for people to us it... no revenue stream that would offset our operating costs ....We can add this service and not have to increase the revenues into the division ....ridership on this route will help us maintain our state and federal funding .... If you do decide that you would like to do it... some performance factors .... We set a goal of 60,000 riders... 5% increase to our system .... Over the first year we should evaluate the service to determine if there is enough riders... Is it s seasonal ridership ....We are open to questions. Thomberry/If we were to do this... neat to have something like a San Francisco trolley running ....something look different than a city bus ....easy on and easy off type thing ....Pella has the little vehicles ....We use to have buses that ran on the things up above... A special vehicle that would look... easy on and easy off.... Kubby/ ....different maintenance parts .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 17 Norton/Cold weather .... Nov/I think it is going to be a winter time only kind of thing. Fowler/The original proposal doesn't call for buying any new equipment .... existing equipment... different paint scheme... different logo... Money budgeted .... for three smaller heavy duty type vehicles... if this did work. Our initial proposal was to keep the cost as low as possible to give it a trial period .... Lehman/I agree with what you are saying .... I have one question about the route... Why did you pick Dubuque Street? Fowler/Cambus is using Clinton Street right now. Nov/Oh, no they are not. Fowler/We would be a block off... apartment buildings .... viable option on other side of the street .... put us back within a block of the northside commercial district again. Lehman/ ....coming down Linn Street rather than Dubuque. Fowler/Linn Street... benefit to northside merchants. Kubby/(Can't hear). Fowler/One of the things that we looked at was the odd even parking in that area... Gilbert Street was pretty much open .... Nov/ ....people will get a free bus into down. Vanderhoef/What was going to happen to street parking particularly in the south section...? Davidson/There is already very extensive on-street parking in these neighborhoods already .... something that we will have to monitor .... Norton/ Fowler/ .... people come into the north neighborhood and then walk over and take a Cambus. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 18 Vanderhoef/ Fowler/I believe that there is not a lot of excess parking in the south district right now. Thomberry/Do you think this would work, Joe? Fowler/ ....yes. Lehman/ .... You could move the routes one block one way or the other .... You are just asking us whether or not we are willing to try it .... Kubby/...changing routes... educational .... Lehman/Not like a route clear across town. Council/(All talking). Norton/ .... we know the concentration of housing on South Johnson and South Van Buren. Fowler/S. Johnson would be our preference... illegal parking ....That is why we picked Dodge Street. Kubby/Have a battering ram on the front of the bus. Norton/ ....question of enforcement ....got to get tougher about loading zones .... Fowler/The way the odd even enforcement is enforced is if someone goes out and receives a ticket at 8:05, there is no incentive to them to move their car ....Usually they may get another ticket in the afternoon. Norton/ Vanderhoef/Joe, do you anticipate mueh change in revenue off our fixed routes? .... Fowler/It would be some decline .... really help the rest of the fixed route system .... increase on time performance of the rest of the route .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 19 Kubby/ .... lifts... help .... time .... We had talked at one point about having a no fare zone that you don't pay when you get a certain distance (can't hear) ....Why is this better? .... Fowler/Current routes and current configurations you would anticipate that people would walk several blocks to get to a no fare zone .... Our thought was that if there was an alternative... fixed rote buses make less stops ....they would be able to stay on time better .... Nov/Is this a single bus? Fowler/Yes. Nov/Is your $93,000 projected for Hawkeye... is that a net? Fowler/Anticipated that Hawkeye would cost a little over $108,000 to operate and it would have generated $91,000 in revenue. So there was going to be a $17,000 positive flow there .... Kubby/Add some of that 7th Avenue Hawkeye route money to SEATS... people with disabilities will now be riding SEATS instead of fixed route. Thornberry/ Kubby/ Norton/ Fowler/We would designate new stops and use existing equipment. Nov/Different kind of sign... different color... Thomberry/Make it snappy. Nov/A mural. Thornberry/...internally lit. Fowler/We will include this in the route study then. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 20 Thomberry/How long is the trial period here? Fowler/I would think .... by end of this FY, July, August Atkins/Joe, you want to move fairly quickly on this? Fowler/Yes. Nov/ ....Chauncey Swan... has to go entire circle. Fowler/ .... run it in opposite directions depending on time of day .... in morning you would come by Chauncey Swan last before you went downtown. In the afternoon you would stop by Chauncey Swan first. Kubby/(Can't hear). Fowler/We have done some initial discussions with Cambus. They were not interested in us providing service on Clinton Street .... Thomberry/You have obviously driven this route .... Fowler/ ....we know it is drivable. Atkins/ ....This is Monday through Friday... or Saturday? Fowler/Initial proposal list two options .... One part of Saturday .... strictly a downtown shuttle bus all day on Saturday that would just circulate through the downtown and not leave and go out into the residential areas. If that is an option .... Nov/I would say five days a week first. You can add rather then subtract .... Vanderhoef/Try a pilot of circulating downtown. You might try that. Atkins/And that is with the understanding there is the ability to make certain changes .... We have really got to promote this thing... flexible ....seasonal aspects ....Run Monday through Friday, 7:30 to 6:30 ..... Fowler/During first trial period, we should run it, monitor our ridership and see if there is a demand. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 21 Atkins/ ....how soon. Fowler/We talked November 1 today .... Kubby/ Fowler/This would allow us to recall several employees that were laid off.... Norton/ Fowler/We had set a goal of 60,000 riders for the first year. Council/(All talking). Atkins/ ....conservative ....I really hope that we do better than that. Fowler/ ....coincide with the University calendar .... Vanderhoef/ Lehman/This is an experiment. Davidson/Important... operate it regularly .... establish this as part of the base level service .... Need to have that regularity of it .... Norton/Impact on parking .... Fowler/That would be a performance factor .... difficult to monitor... easy to monitor by feedback .... 60,000 number and 50% of those people drove previously .... open up 50 parking spaces per day in the CBD with a shuttle .... I am hoping that we will find these parkers replaced by other parkers who are coming downtown now .... Thomberry/ ....I would like to see a different vehicle .... Atkins/ Thornberry/ Kubby/ This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 22 Norton/ Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 23 Transit Interchange 97-131 S2 Fowler/We have very preliminary information to give you on the transit interchange project .... very preliminary... where the site is and the approximate size. If you would like us to pursue this- (Handout: Iowa City Transit Interchange Facility - Shoemaker and Holland). If you approve the concept, what we would have to do would be work with Heitman to design the building because Heitman has their own DR Committee. We would have to get it approved by the Heitman DR Committee and then the Iowa City DR Committee .... lengthy process. Lehman/Joe, could we get the same color awnings that we got on the taco place? Nov/I would say go ahead and do it. Lehman/Do we have any idea... rental figure or term? Fowler/No. Lehman/I assume we will be investing our money in building it. Fowler/We will build the building, hook into their existing utility lines but we have not got into determining what the rental would be. Part of this building would be built on city r.o.w. and part of it would be on their r.o.w. Lehman/I think it is important... we get a long term, very attractive lease. This is a benefit to that shopping center .... Before we spend a lot of money designing anything, I would really would like to see what sort of terms we can come up with .... Nov/ .... When I talked to Deirdra Castle... almost no fee kind of thing .... brings people in .... I have optimism .... Lehman/How soon can we get numbers from Heitman? Fowler/If you want us to go ahead with this project, we will go back and talk to them. Lehman/I think it is a good idea as long as the terms are favorable. Lehman/Sidewalk width would be increased from 11 feet to 23 feet .... one lane removed from the existing street. Buses would not longer load in the middle of the street, This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 24 all moved to the north side. The island would be cut down .... At their request... continuing trees in the middle of the street was a positive ....They liked it .... Kubby/Does that change the routes at all as they approach downtown? Fowler/No .... Nov/There is only one that stops in the middle of the curb anyway .... Fowler/The island would be removed or shortened up to make that turn easier. Vanderhoef/ ....safer .... Kubby/ Fowler/Was discussed some type of awning .... so that it would be a covered waiting area .... covered waiting outside .... have to be approved by all of the design committees. Nov/Think about a little ticket window. Fowler/We will. We will get some cost figures, bring those back and make sure you are happy with the cost figures and then proceed with the design after that. Nov/Sounds good. In terms of this other thing that we are going to be voting on tomorrow, can we vote no? Fowler/Yeah, I guess we might as well- I suppose... we could go ahead and vote no and remove it and then bring it back as a new issue. Vanderhoeff I think that is reasonable. Lehman/No means yes, right. Nov/No to the building in the middle of the street and yes to this one. Thank you, Joe. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 25 SEATS 97-131 S2 Nov/Dee Vanderhoef, do you want to say something about that one? Vanderhoef/I have a prepared statement from Dean and myself (Reads handout: September 21, 1997 To City Council From Thomberry and Vanderhoef Re: Para- transit Update and Recommendation). Kubby/Can we get a copy of that? Thomberry/Yes. Vanderhoef/ Norton/One of the issues... in response to our repeated requests for data, they seem to suggest or say that we haven't clearly specified the information we want and need. Have we or can we or have we done? Vanderhoef/Direct that one to Joe. Fowler/The answer is yes. The contract for the first six months of FY97 started July 1, '96. We attached a form to the contract that listed the information that we would like to get. We had discussed it with the county previously. This year we have gone a lot more extensive than just to give a list. We have actually met the staff from Johnson County and staff from Iowa City Transit and we discussed different reports that we felt were valuable to us in evaluating the service with Brunell and Brunell went through. We spent a couple of hours together. He went through the request that we had and some of the requests that we had were altered. We ended up with a product that he felt was producible from existing information that they were gathering. We have put a lot of effort into it this year to get to a reporting system. Norton/ Fowler/Nothing that we requested to the best of my knowledge has been stated as unobtainable or would put a tremendous burden on their accounting system. Kubby/(Can't hear). Fowler/That was just prior to Binnell's leave. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 26 Kubby/This was a very recent conversation. Fowler/Yes. Kubby/So what you are suggesting is give the county sixty days to see if they can produce what has been agreed to on the staff level? Thornberry/Correct. Norton/May I ask, does tour minutes still seem to be the reasonable way to go? Thornberry/I read Karen's letter in the council packet. What I would like is for the county to stay with one or the other .... tour minutes or head county. What I want is for them to stay with one. I do a form everyday that is so simple, I made it up. I track the number of cars through my drive through. I made up a form for the SEATS driver and if they can't- They are all capable of filling out this form. If they are incapable of filling out the form, they shouldn't not be able to get a driver's license... You start with time that you arrive at a certain address .... then they put where they drop the person off and the time they drop them off.... That is the information that we are not getting. Norton/My question is tour minutes and I don't know whether you have said yes or no. Lehman/I would assume... there are certain things you feel are necessary in order to track costs .... and you have visited with them about the kinds of things that you are comfortable with? Fowler/Yes. Lehman/I am assuming .... from what you read .... was that if in sixty days, they come up with something that Joe and the city is happy with and the county is happy with, that we have-that we have got something to move with .... What I care about is if we get the kind of information that both of us are comfortable with .... You have requested the kinds of information you feel are necessary computing the cost of the service to the city? Fowler/Yes. Lehman/Okay ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 27 Davidson/I think to put the tour minutes thing to rest... The county has used tour minutes to predicate the amount of the contract. They have then subsequently acknowledged .... that they were not aware that there has been a reduction in the amount of service/That last year there was a reduction in the amount of service because of the things that you implemented about the certification for people to use SEATS. There was a reduction in the number of vans they put on the street. Joe was able to document with their year end print outs, driver wages basically, that led to this $103,000 amount of revenue that was not expended on the system. The county has acknowledged that they put out less service because of what the city has implemented and so consequently there should be a further reduction then and that is that $560,000 for this current year, 4% the following year, 4% the following year. The city and the county are both in agreement right now that those are decent numbers and tour minutes is where that number originated .... Kubby/I felt like we have been talking about this part of it and the county acknowledged it long ago .... I am not opposed to... sixty day .... Let's get productive about our conversation with it... Lehman/I think we have... critical that whatever we come up with in sixty days, is acceptable to both the city and the county .... Kubby/ Vanderhoef/They are just providing a service for it and we are paying for it .... Norton/Does a resolution depend at all on any further clarification... double taxation issue? Is that going to be a sticking point after all is said and done? Vanderhoef/There will be a few things that we have to do to finalize the contract .... Kubby/The base number .... Norton/All I am interested in... don't have to negotiate each year .... a fixed formula that does not come down to a guess .... hard and fast formula .... Kubby/ Lehman/That is what we lack at this point .... Fowler/ This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 28 Thornberry/The big problem and Joe and Brunell got together 6-8 weeks ago and got that done .... not a big deal between Joe and Brunell .... Brunell has been off since that point. They have come to an understanding of what Joe needs and what Brunell can provide .... that was done 6-8 weeks ago. Vanderhoef/ Thornberry/Brunell went into the hospital and they got nobody else to do it and we still don't have a report. Vanderhoef/ ....no one there to do it. Kubby/(Can't hear). Thomberry/ .... in your letter to city council... said let's direct our team to focus on unexpended balance from last year and future years .... What if they give us reports for two months and then we don't get anymore? Then what do we do? We have got a three year contract. Lehman/Dean, my understanding... difficulty producing the reports. Is that correct? .... Fowler/My understanding .... they bought a canned package and then they made modifications to that package to reflect the way everyone had agreed to do the charts .... That made the reporting that came with the computer virtually useless .... So they are having to go back and re-write programs to total it the way that everybody has agreed to .... Lehman/Are there not other SEATS systems using contracts that provide the kinds of information what we are looking for? Fowler/Based on what Brunell told me .... national meeting... he didn't meet anyone else who was doing accounting the way we are doing it here. Lehman/Cedar Rapids buys service from the county. Do you know how they figure the rates? Fowler/My understanding is they purchase so many hours per year ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 29 Thomberry/And what is that amount that Cedar Rapids pays the county for their service for para-transit? Fowler/I don't know the exact dollar amount. Lehman/ .... you got all the information... Aren't there SEATS systems that keep track of the same sort of information just for their own benefit? Fowler/Where is becomes difficult .... is the tour share ..... probably more detailed than anyone else doing a charge back system. Thornberry/ Kubby/What is that fair share that we all feel comfortable with that is not so complicated? Lehman/ CHANGE TAPE TO REEL 97-132 SIDE 1 Fowler/I think the concept of tour minutes is a good concept but it is extremely difficult to come p with the accounting so that everybody is comfortable with what level of service and what service they are receiving. Lehman/But you have worked this out as far as what you think you need and Brunell has said yes, this is something we can provide? Fowler/Yes. Lehman/So in the next sixty days, if we get this kind of information, we should be in a position where we can- Thornberry/Is Brunell back to work? Fowler/I talked to Larry a couple of days ago and he said Brunell was going to start working half days... Thomberry/Did they say we could get this information within the next sixty days? Fowler/I haven't discussed that with anybody. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 30 Norton/Defer it then. Nov/Let me see if I understand. If I talk to the people who are running this... or Joe... We would then modify the current thirty day agreement to make it sixty days? Amend it on the floor? Joe, what do you want to do with this? Kubby/I would like to approach it... want these reports and we want them in the next sixty days .... And if we get those reports that are acceptable to us, we are ready to sign a contract and for X amount of time and what other issues are there .... Thornberry/They know that there are these other issues. Kubby/We could be working on those within that sixty days .... We need to know what are the issues .... Vanderhoef/ Thomberry/We have not said they are off the table. Kubby/But we need to direct our negotiating team .... direction that the group wants to go .... Lehman/This letter indicates... need certain reporting requirements with the county .... If we have other issues, they should be included so that they know. Nov/We are not sending the a letter. We are just asking them to extend this from thirty days to sixty days and if they can provide the information at the end of the sixty days. If they said no, what is our next step? Lehman/Let's wait and see what they say. Nov/Okay .... Thomberry/This is just the first step .... Kubby/ .... I don't want to wait another thirty days .... I want to have all of our ducks in a row so that we can sign a contract at the end of that sixty days .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 31 Thornberry/This letter was to you. The letter that we will prepare to the county... need accounting... need to see that report in the next sixty days .... If you do not give us this information .... each month, then we won't pay you for that month... or fine... whatever the council so desires to do. There has got to be a penalty for non- performance. Vanderhoef/ .... discussion of having a pay back if we have excess funds and also to pay in if we have an increase ....The guidelines are going to come from the figures when we finally get the figures. Dilkes/Can I just interject here for a minute? It seems to me that you are not giving yourself any time to determine whether the reports are sufficient and what your position is based on those reports .... Vanderhoef/ ....We gave them December 1. Dilkes/I just want to make sure you have enough time to look at the report .... Thomberry/The reports will show us what percentage we are using .... Norton/...The double taxation issue won't jump up and rear it's head? Vanderhoef/ Kubby/ Thomberry/ Lehman/Joe, do you have charts? Does this give us information that we need? .... Do you get what you are asking for? .... Fowler/The information that we had discussed would report on basically the number of rides...trips... rides per hour... denied... One of the items that was listed was that we would pay for no down time to and from rides outside of Iowa City .... At the time that we originally discussed it, it was the City of Iowa City will pay for no passenger trips that will leave Iowa City city limits. Norton/ Thomberry/You cannot get on a city bus and go outside the city limits of Iowa City .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 32 Norton/ Vanderhoef/ Kubby/(Can't hear). Fowler/I don't believe there was any problem with that one. Kubby/ ....I don't want to talk about charts. Thomberry/I told you that they talked about it and they agreed to that 6-8 weeks ago. Kubby/So why are we talking about it ..... Thomberry/ Kubby/The team keeps bringing that point up .... Thomberry/Karen, in your letter... let's direct our team to focus on the unexpended balance from last year ..... and amount of penalty. Kubby/Let's start talking about that .... Nov/I think Eleanor has a valid point. If the contract ends on December 1 and we get our information on December 1, there is no choice .... Do we want the information on November 15... other date? .... Lehman/Get a 90 day extension and require the information in 60 days, you have 30 days .... Council/(All talking). Nov/New contract will say 90 days, information requested in 60 days .... Lehman/Information required. Nov/Okay, required. Eleanor, does that sound reasonable? Dilkes/Yeah, I think that is what you needed- some time. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 33 Thornberry/The next question of Karen's questions is- Kubby/I know what I wrote .... Thomberry/Let's direct our team to focus on the unexpended balance from last year and future years. Kubby/I think whatever percentage we paid in .... we should get back .... Nov/I think we should have the current contract reduced by that much .... credit on the current year. Is that reasonable? Council/(Okay). Thomberry/And the amount of penalty for them not giving us the reports .... What do we do? Lehman/Do we pay SEATS on a monthly basis? Thomberry/Yes, we do. Lehman/I don't pay my bills at the store until I get a bill. Thornberry/Looked at .... escrow if we did not get the reports .... Dilkes/I haven't answered that question. Thomberry/...if they do not provide those reports, can we put their payment in escrow? Dilkes/I think that would be a reasonable thing to do .... I have been very out of the loop in the SEATS negotiations, I have not looked at it ..... Davidson/The FY97 contract .... What that required the county to do was provide weekly reports to Joe by the following Wednesday of the next week. What that contract also says and what Iowa City has been doing has been paying 12 equal payments .... automatically released to the county. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 34 Vanderhoef/Talking about monthly reports be in by the 15th .... It is real possible to write a contract that says we would put the payment in the escrow for that month until we receive that report ..... Dilkes/There is no doubt that you can write a contract that way .... Davidson/...The current one calls for weekly reports to Joe. Thornberry/That is what I suggest... putting money in escrow. Lehman/That is not a penalty. Thomberry/ Lehman/If we get billed on a monthly basis .... We can write a new contract in such a fashion that we pay upon receipt of a bill that includes the numbers, a report .... Pay upon receipt of a valid .... report .... Bill has to be validated by the report. Thomberry/ Lehman/We may have a great Enterprise Fund .... Dilkes/An Enterprise Fund that is very clearly is not intermingled with any other funds .... Kubby/ Vanderhoef/ ....what we wanted was reports .... Kubby/We have not heard of escrow before .... as an option. Lehman/ Kubby/Can we get to the number of years of the contract? Thomberry/That if the reports are given like they will be and the percentage- Kubby/Why wouldn't you want a three year contract? This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 35 Thomberry/If the reports come out as we hope they will ..... they pay at the and of the year if the numbers are down .... then we are raising 4% next year... if it is decreasing all of the time, we will get a rebate back each year .... Lehman/If you had a formula .... that is what we pay. Thomberry/They are going to have some fixed costs .... Norton/ Thornberry/We have started with a $$60- base. Norton/I think we ought to start with a formula. Thornberry/They have to have something to budget from. Council/(All talking). Nov/Somehow at the end of the year we will evaluate the formula ..... not automatic .... can't talk about 4% .... Vanderhoe£/ ....having a huge overage impacts our fixed system. Lehman/There won't be an overage if we work by a formula. Council/(All talking). Kubby/If the county agrees to give credit or pay in more- Thomberry/ Kubby/What does it matter how we base that base number? .... As long as we figure this base .... Council/(All talking). Lehman/ Thomberry/ This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 36 Lehman/If it is billed on a monthly basis that Joe is talking about ....based on ridership plus a certain amount for fixed costs. Vanderhoef/Accounting... allows us to make adjustments .... Have to have that flexibility. Kubby/Also fixed costs .... Thornberry/ Council/(All talking). Thomberry/...ifridership is down... we need to know that .... Norton/I am assuming they are as concerned about their budget as we are .... Nov/ ....we are concerned with our fair share. Norton/ Kubby/ Thomberry/There is also one...use a couple of SEATS vehicles for a deviated- That is going to have to be part of the contract. Vanderhoef/They are agreeing to giving us six vehicles in the evening- Thomberry/There are too many sub-agreements at this point. Davidson/What the county has said about that .... Vehicles actually owned by East Central. They are not owned by SEATS. They have said that that is do-able .... issues... They want to handle it as a separate agreement .... They have said they don't consider it part of this contract. They have agreed that it is workable .... Kubby/What are the other issues? ..... Norton/What is there pending? Kubby/ .... I was expecting a letter, a written report in our packets saying these are the five issues .... pending .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 37 Vanderhoef/We couldn't tie together those other things until we get accountability. That is where it landed. Norton/ Vanderhoef/ Kubby/ Vanderhoef/They have already heard, they aren't just hanging out there. Kubby/They are for me. Vanderhoef/ Kubby/What else? Vanderhoef/We have talked about all of them. Kubby/Dean said there were 13 things. We have talked about four tonight ..... Nov/ ....a cooling off period of sixty days in not unreasonable as long as we extend the contract for 90 days. Kubby/ Norton/...I asked several times about the double taxation issue. Is that going to stick in everybody's crawl? .... Or is it resolved now in principle? Vanderhoef/It is resolved when we get the accountability of where those rides are counting from. Nov/That issue can be a non-issue if we get some concrete information .... Lehman/I think of the 13 points, 5-6 will be addressed by the accountability ....I don't know how much of a sticking point the others are .... Kubby/(Can't hear) .... Nov/ This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 38 Lehman/ Kubby/ ....If you are telling me there are no other points except the ones we are talking about, I am fine. Vanderhoef/That is not what we have been saying to you. Lehman/Karen's point .... I think we probably should in the meantime let them know that there are the other points as well. Kubby/ ....give our team direction on how to proceed .... Lehman/ Norton/...still got some points that may be left. I agree with Karen, I would like to see where those are .... Thornberry/We can't say 72% or 63% or whatever until we get the reports. We don't know. Norton/What about the contract with Systems? Vanderhoef/That has been talked about and we are both okay with whichever person wants to do it. I think Iowa City probably will do it. Lehman/Which of those points you anticipate there being any sticking? .... Thomberry/It is hard for us to say what they are going to disagree with. Davidson/Dee, I think you sent that memo a week ago Friday .... outlined four points .... Norton/Double taxation was at the top of that list. Davidson/I think with the contracts amounts being resolved, that wasn't specifically an issue anymore .... Lehman/ This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 39 Davidson/Can I make certain... You are going to give the county 60 days to produce the first report .... you will expect for the next 30 days, weekly reports. They have got 60 days to produce the first one and then you will expect weekly reports the next 30 days period. Kubby/(Can't hear). Davidson/I think weekly, Karen, will insure that it is just a routine thing that SEATS could do. Nov/ Davidson/The contract that you have continued to bring up to the county that they have not complied with called for weekly reports. The following Wednesday of the next week, they were to be to Joe. That is what you have been requiring. If you are going to change that, I think you ought to be very explicit about what you are going to require. Thomberry/...60 days is two months .... I would like to see a minimum of six weeks of reports. Davidson/You want six weeks of weekly reports to you in 60 days? Thornberry/That is correct .... Lehman/What does Joe want? Thomberry/ Vanderhoef/ Fowler/In all honesty, I don't believe in two weeks they would be able to produce .... I think it is probably going to take them longer to be able to finalize their program .... Kubby/ ....I thought we were saying within 60 days we would get the report. Council/(All talking). Fowler/I think it would probably take two months to begin the reporting process .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 40 Lehman/How important is it that they reconstruct? .... Fowler/If we have agreed to a dollar amount for next year contract, I don't believe it would be that important to see what happened up to that date. Just the insurance from then on to monitor the system. Kubby/To me have an acceptable weekly report in 60 days .... Thornberry/So at the end of 60 days, they can take that last week of the 60 day period and get a report to Joe. Kubby/ Thomberry/At the end of that 60 days... got one report ....Do we sign the contract at that point? Lehman/ .... we got four weeks of reports that we would be getting before we sign the contract. Norton/Where are you going to get this magic percentage? .... Get a firm base for the percent ..... Kubby/ Thomberry/I thought it was credit for last year that they owe us back. Norton/ Fowler/ ....we have a dollar amount for this year. Lehman/Joe, if you get those numbers, can you compute the percentage that should be attributed to Iowa City7 Fowler/Not on one week. Lehman/Consistently throughout the year, can you compute the percentage that belongs to Iowa City? Fowler/Yes. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 41 Norton/...not in 60 days. Thomberry/What do we do with the $120,000 from last year? Lehman/At some future time, if we determine what the percentage should have been... then it get credited. Kubby/ Lehman/For this last year, it gets credited back. Fowler/There are several ways that have been discussed. One has been a method... subtract out certain expenses... Other... everybody would compute the percent of the contract that they paid, then you would be refunded based on the percent that you paid in in the previous year. That has been agreed in principle by most people ..... Kubby/ Nov/ Fowler/Second proposal was instead of deducting the 100% expenses first, that you just divided the money equally based upon the percent paid in .... Kubby/(Can't hear). Davidson/Since the contract is going to be written that you have to pay in if they run short, they pay you if they run long. Because it is the same for both, we can come to an agreement on that. Thornberry/We are talking about last year. Davidson/Well, '97, I was there when the Board discussed that specifically. There were three votes that that was past history. Thornberry/They were not returning a dime. Davidson/That is how they felt about it at least at that point. But there are aware that that is still a concern. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 42 Nov/And we will write a contract that specifies that this will be a separate fund for the future and we will not put money back into the General Fund. Davidson/That is the way it is set up from here on out .... Council/(All talking). Vanderhoef/Handled like an Enterprise Fund. Thornberry/ ....Now they have said no, we are not going to give you back anything. Kubby/What I am hearing is if these happen, there aren't other issues. Vanderhoef/The escrow thing. Kubby/The escrow, the FY97 and the recording. Vanderhoef/And .... reporting on Iowa City based trips. Lehman/That is part of the reporting. Davidson/Just to clarify. It is not part of the reporting that Joe is getting .... Every eight days, JCCOG requires the county to do a survey .... one SEATS driver gets picked by random... they have to keep track of the information which is almost identical to Dean's form .... that is part of the federal stuff that we have to report in. Joe could take that every eight days data and on that basis, could calculate the Coralville/Iowa City split. But the information Joe is going to get in these weekly reports will not do that. Kubby/If we can get a good statistical number from once every eight days, why- Davidson/ Vanderhoef/That is the information that you got in that report that we gave you .... Thornberry/ Kubby/The information that JCCOG gets every eight days, can we use that information to find what we believe (can't hear) .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 43 Fowler/I don't believe it would be representative to select one driver. I mean, I have never seen them .... Davidson/I believe SEATS selects the vehicle to be surveyed .... Thomberry/The time you pick somebody up, the address where you pick them up, the address where you drop them off and the time you drop them off, to me, is a no brainer. Kubby/If all these things are agreed to, are there any other issues? Nov/Let me summarize .... We want acceptable reports by the end of two months, we want a contract for three months and we want those reports weekly .... weekly reports .... We want the county to set this up as an Enterprise Fund so that any money left over or fallen short ca be adjusted at the end of the year. Kubby/I don't want to tell the county how to handle their money .... Nov/ Kubby/ ....I disagree with the Enterprise part of this. I want to hear what other people think .... Lehman/ .... the key word is they keep the accounting system that makes it possible for us to go in and see exactly what we pay .... just an accounting procedure .... Nov/The word is not what counts. It is keeping the bookkeeping separately .... Thomberry/ Lehman/They have to keep the SEATS system. Thornberry/ Kubby/ Lehman/...they have to keep track of their costs .... Kubby/They know how much money they are paying in gas, wages and maintenance... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 44 Thomberry/Then we should be able to see that. Fowler/The county does have an accounting system for SEATS operation .... operating... revenue .... Kubby/We did not agree, Naomi, I don't believe, to weekly reports. I don't know if we had closure on that conversation. Nov/That is why I am asking. Lehman/Joe said weekly. Kubby/ Nov/I am talking about the next contract... weekly reports .... The next contract will have our request for full accounting for the year...an escrow system if we don't get those reports on time. I am trying to repeat what I think I have heard. Lehman/Escrow business is monthly. If we don't get the reports, we don't pay. Nov/Okay. Thomberry/We have to have the weekly reports by the end of the month... escrow it monthly. Nov/Okay, weekly reports, monthly payments. Thomberry/ Kubby/ Thomberry/A couple of other points... Iowa City rides versus county rides .... they will have to get a reporting system that tells us that. CHANGE TAPE TO REEL 97-132 SIDE 2 Thomben3¥ We have been told that we cannot determine that with the reports we are getting now .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session Kubby/Why can't we have that as a separate item? Thomberry/Because that is not what we have been agreeing to prior to this. Fowler/ Nov/We will have those 30 days in which to evaluate those reports and then make the decision on whether or not the contract will be extended .... Norton/I assume that is among the information that Joe wanted. Thornberry/Now, on the reporting process, you said that it was unacceptable to have one driver do it at their discretion. Should every driver hand in a report of the day's activities on that bus? Lehman/That is Joe's call, between Joe and Brunell. Thornberry/ Fowler/That would be a call by the county to determine what level of reporting they wanted, we would review the reporting they gave to us .... Thornberry/Would you be satisfied with their choice of one driver per week? .... Fowler/No... the reports would have to represent every ride. Nov/Every ride for an Iowa City resident would have to be reported. Norton/Let them figure it out .... Davidson/If you require the stop by stop information... they don't like doing it every eight days for us .... I can almost guarantee you that they would require additional compensation for doing that. Nov/Let's not worry about that fight now, okay .... page 45 Thornberry/Was there anything else, Dee? This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 46 Vanderhoef/There has to be something in this contract that says we can re-open it, if it were a three year, we can re-open it if the information starts decreasing and lack of performance .... Davidson/I thought you were going to do that by escrow. Vanderhoef/But you still have to have some way to re-open this .... Davidson/ Thornberry/Can we determine .... how many hours they need to be .... required to have SEATS service as least as long as normal run of the mill Transit service. Is that correct? Fowler/Right, that is correct. The policy that council has adopted is that no one will be denied a ride .... look at number of rides, number of vehicles .... We would have to look at their performance and then make a request .... Thomberry/ Kubby/ Thornberry/Under the contract they are required to have two vehicles on the road until 11:00, according to the contract ....They weren't adhering to the contract .... Should that be put in there or not. Nov/...cost saving... Thornberry/We were paying the same contract price plus the taxi rides and that is what I object to .... Davidson/The county will be discussing this tomorrow morning. They haven't asked me to be there. So I am not going to be there .... Tomorrow night .... extension agreement which I guess you will modify on the floor to 90 day extension. Nov/I think they have to agree to that .... Davidson/ .... they have the opportunity not to... we won't know until they have considered it .... The sooner you can get your letter, Naomi, representing the council's position to the county, the better. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 47 Thomberry/We can put a number of buses until a certain period of time needs to be in there. I think any cost savings that the county wants to do, is fine, as long as the customer is served. Davidson/I don't believe there is any intention on the county's part .... to have any disruption to the service .... If you get your letter and extension agreement to them, we will work out something for this next 90 day period. Nov/I have another question. Thomberry/ Kubby/As long-If all of these are agreed to by the county. That more issues don't come up, I am fine. Thomberry/ Vanderhoef/I think we have talked about all of them. Kubby/ Thoruberry/They are not going to agree to these things, by the way .... Nov/Not worry about that tonight. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 48 Consent Calendar 4g3(a) & (c) - Metered Parking 97-132 S2 Nov/Joe, we have some notes in our packet about metered parking on Dubuque Street in the 10 block, Jefferson to Iowa. Then we have another one on Clinton Street, same block. The proposal is one hour meters on Dubuque Street and two hour meters on Clinton and to me it didn't make any sense. Fowler/Clinton Street, that block is currently two hour meters .... meters that we would put in would be consistent with what is already there. The one hour on Dubuque Street are to replace the one hour meters that we would be losing on Iowa Avenue .... Nov/... Where are two hour meters on Clinton Street? Fowler/Clinton Street north of Iowa Avenue on both sides. Nov/I want to know where two hour meters are today? Fowler/On Clinton Street north of Iowa Avenue... on both sides. Nov/So what are we changing. Fowler/We are taking out a loading zone. We are removing a loading zone .... converting that loading zone back to metered parking because it is very under utilized. Nov/ Vanderhoef/Four spaces on that end .... 16 of the 17 that we know are going to go away .... Norton/And the times are consistent. Vanderhoef/ Nov/Okay, now I understand. We need a break. [Council Break] This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 49 South Sycamore Regional Storm Water Management 97-132 S2 Jeff McClure/I was going to start out with a joke .... What did the grape say when the elephant stepped on him? Nothing, it just let out a little whine .... The reason we are here tonight is just to give you some information on the South Sycamore Regional Green Space and Drainage Corridor Project. It has been about six months since you approved the construction or the design documents .... Eventually we are going to be back here asking for your permission to acquire r.o.w. and easements and to approve the plans and specifications and that is down the road... get you up to speed and keep you posted. Here to give you an update are two key people... Ed Brinton from MMS Consultants and Lon Drake, Professor of Geology over at the University ....feel very fortunate to be working with them... Ed Brimon/ .... earthwork and the soil and clearing of trees... four page report. The civil work stuff is pretty much according to plan... uninteresting... We have shifted gears with the Corps of Engineers .... May and June we got notice from.. Betker who had been with the Corps .for 18 years and he took control... active and assertive member of the project team... told us how we should do this project... experience .... make this permit process for him work .... Only significant new bit of information... Mr. Drake... resident expert on bones, bugs, bicycles and Mr. Bettger. Vanderhoef/There was something .... about excess dirt. I was presuming you were talking about pushing it around rather than the cost of trucking it. Brinton/We want to use all of it in the neighborhood if we can .... trying to work with the land owners in the vicinity to accept this .... good success .... We are hopeful .... to get an agreement with the Gaten's Family Trust .... Still have a lot of excess soil to get rid of.... resource we would like to move around on the site ....several requests to haul it off site. Vanderhoef/I have a request .... need for a lot of fill (can't hear). Brinton/One on my list. I have heard of that one .... want to... carry out this Green Space Master Plan .... There will be a balance sheet showing there will be a lot left over .... Mesquawkie Park was one .... Vanderhoef/Emie just said airport. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 50 Lehman/ Brinton/All we need to do is find the money to truck it .... Kubby/(Can't hear). Brinton/...Lon... going to deal with Mr. Bettger .... Lon Drake/The changes in the type of permit .... otiginally .... Nationwide Permit .... very few requirements. Mr. Bettger said this project is big enough in area, complicated enough in scope... wetlands... players... drainage... falls instead under the jurisdiction of what is called an Individual Permit .... lengthy and complicated affair and you have to document everything .... We have to go back and document .... He has got this fairly elaborate formula... document what is there now... what will be there in the future. He wants to know exactly how many trees we are going to plant .... know that now... how we re going to maintain them... schedule... Our approach was that this was going to unfold... land first...plantings two years from now. He wants this all tight up front .... Nov/Is he actually requiting the plants be in place? Drake/No... He wants a complete plan... up front in the planting .... Nov/ Drake/ .... All the construction has to be done within one year of the start of the project .... Planting has to be done within two years .... We are trying to resist this to some extent .... We have only had one serious meeting with him... took him on a tour... proceeding with what we thought was a reasonable pace .... Norton/ Drake/He will review it in detail .... He gave us an extensive outline... samples of other projects that he has been involved with .... The document that we wound up with... it is a 60 odd page document ....We have to go out and generate that data tight now. Thomberry/Number of deer.. plants and trees... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 51 Drake/I think he is willing to accept estimates of some of these things... deer population... as long as I tell him what it is based on. Thornberry/ ....When you get to the point... a tree... certain location... Drake/I am hoping that we can write the specifications in a way that some substitution is allowable, certainly for nursery stock ....Construction phase ....rearrange the landscape... harder to convince him. Thomberry/What would happen if he says he doesn't like this .... Drake/It is the permit that we are concerned about... get a permit to proceed... Submit reports that demonstrate that we are indeed doing what the permit said we are suppose to do .... Thomberry/ Lehman/We just see to it that we conform substantially to what we propose. Drake/Of course .... I am hoping he will prove to be a little flexible if need be .... We don't know him that well, yet. I think overall he is probably a very reasonable person .... Brinton/ .... To see a regulator show up in town .... made most of us sit up and take notes .... You don't usually see that ..... Thornberry/ Drake/He has seen all of this. Thomberry/And he has said this is pretty nice? Drake/Yeah, he is happy with our plans so far. He just says that in order to get a permit, these are all the other things I need fight now ....enthused about it ....Go to Corps... Lehman/From what I read, there is going to be substantial amounts of property that has to be easements or purchase or whatever .... We are going to be incurring some very very large expenses ....At what point do we find out the cost of acquisition of this property and easements ....Always a point beyond which you cannot afford to do something. How soon are we going to find that out? .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 52 Brinton/The preliminary land appraisals came in last week and we haven't seen them yet... sit down ....project team ....a lot of trading to be done... Those things will take some time to work out ....We can use the estimate both for the negotiations and also for modifying the design .... Thomberry/Estimates.. actual purchase... different .... Brinton/ Kubby/Are the cost estimates (can't hear). Brinton/...They will have a new formula .... Norton/ Brinton/The appraisers have a formula .... procedure they follow .... Atkins/Your assessment, Dee, is not wrong. We are increasing the value of their property. Kubby/ .....take into account all of the costs .... Brinton/The formula that we set up and you haven't really acted yes or no on that was we said the drainage and land costs associated with drainage should be assessed to the drainage fee .... land purchased for the road... assessed for road purpose... The formula was for four different parcels... Green Space Master Plan ....drainage... land and excavation .... Kubby/(Can't hear). Brinton/! didn't put the hauling away cost... find us the money .... In long range plan, many of the features on this project could be put into wetland .... Kubby/...wetland features... saying 16 acres would be lost. Are we obligated to replace7 .... Brinton/We are gaining many more acres .... 60 odd acres. So that counts as mitigation of those. No, we don't have to replace those 16 .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 53 Drake/Net gain is substantial .... happy with a gain ratio of 1 to 1:5... more in the range of 5 .... happy with that number .... could be used as part of a wetland banking scheme. Norton/I hope somebody is documenting the history of this thing... great interest ....video documentation of this process would be really wonderful. Brinton/One of the agencies that provides funds, U.S.E.P.A., has this spatial program which we want to apply for grant money for.. assist communities .... administration of unusual... This one is a candidate .... have to file in December .... Drake/Anything else? Norton/Very nice. Thank you for the update, too. Thornberry/I saw pictures... nice to see some stages ....what it looks like when it is completed. Lehman/In this area .... are we going to be creating some residential areas that might be... larger lot? .... Will part of this lend itself to perhaps some larger lots? .... Kubby/Up to the developer. Lehman/ .... area south of highway 6... certain income level... see some mixing of development .... These are some tremendous amenities. Drake/Certainly space for that to go on (refers to map) ....Gaten's Property .... Fosse/Update to the Comp Plan... does target a complete mix of housing in this area down here. Lehman/I think it would be wonderful if we could do that .... Drake/(Refers to map)... probably the single best view in Iowa City... little ridge ....I would think someone could build a very nice condo complex .... Lehman/I think it is cool. Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 54 McClure/I would like to close .... we will keep working on this... scope of project has gotten large up front... more work... to get the Corps Permit completed and approved .... We will be sending you updates .... When we get... costs... property costs... compile information and get more detailed date to you ....There are several types of grants and funding applications that we can get into ....Great amount of money out there to be had .... We are making every attempt to find out every type of grant out there that we can get money to keep the cost of this project down .... We will be sending you updates. Vanderhoef/ McClure/ This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 o September 22, 1997 Council Work Session page 55 Meeting Schedule Discussion 97-132 S2 Nov/We are going to talk about meeting schedules. I noticed that Marian's memo did not specify Revision #602. Karr/That will come out as soon as you decide. Nov/Anybody have any conflicts with these dates? Vanderhoef/ .... conflict with Veteran's Day. Nov/ ....decided not to meet on Election Day. Lehman/Kind of tough, Naomi. You re going to be at that Veteran's Day Banquet. Nov/I may have to sacrifice this .... Norton/...not in the evening. Vanderhoef/ Norton/Also something out at the dam. Nov/ ....traditionally a banquet .... Kubby/ Nov/Two years ago when Bruno found out at a council meeting that he had lost an election, I felt that was pretty awkward. Kubby/That wasn't due to the fact that we had a meeting .... Nov/ ....announcement was made... sad .... uncomfortable .... Norton/ Nov/Staff has okay'd this ....working on Veteran's Day and they said that was all right. Lehman/I don't have a problem .... Council/ This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 56 Nov/We will have to send our apologies to the Veteran's Banquet or .... send somebody .... Kubby/So we are okay with the schedule as printed? Nov/Ask if we are going to add anything... Do we want a separate session on the Comp Plan? Norton/Yes. Nov/ ....talked about a session on what are we going to do with recycles. Do we want to put those two together? Norton/Not together. Kubby/Comp Plan should be by itself. Nov/All right, let's put the recycling then on an ordinary work session. Kubby/There were two issues for solid waste...might be some other ones. Might need to be a solid waste. Vanderhoef/Downtown and the small- Lehman/ Norton/Got to put the downtown back on again. Karr/ ....Karin Franklin.. thought that the downtown could be worked into the proposed schedule. Nov/Okay .... separate meeting...Charles Newsome...watching the Corps of Engineers and the Coralville Dam and flooding .... read their recent study... did not have the public review... found serious flaws. He wrote up a memo. He sent it to Rick .... He would like us to possible thing about a presentation from him at a council meeting... ten minutes... Lehman/Rick, what was his reaction to his letter? Nov/Rick's reaction to the whole plan is what we ought to hear .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 57 Lehman/If we could get Rick's report in our packet. Nov/...I think that that kind of report is going to create some discussion. Other alternative... have separate meeting on that issue alone .... Norton/I have never seen that report .... Nov/It isn't the Emergency Management. It is their Flood Control Management .... Kubby/I would suggest... premature before we hear... should have either a regular informal or a special meeting with other issues .... Norton. Should discuss it among ourselves. Lehman/I would like to see Rick's response prior to having- Nov/We could invite Coralville... If we want to.. set aside .... Lehman/Couldn't we ask for Rick's response very briefly at a regular work session? Norton/Invite Coralville or county reps ....even the school. Lehman/ Nov/ Kubby/I don't have a problem with inviting other entities .... (can't hear). Nov/ Lehman/My only concern .... I do not know Mr. Newsome .... no idea how credible or non-credible his report is. Nov/We have met him .... professors in Physics Department who were flooded .... computer generated study .... Kubby/Did a good job with following through .... Lehman/Didn't the Corps also do their report? .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 58 Nov/This is a critique of the Corps' Plan... study ....He would like to present his viewpoint. Norton/I still think that could be done at a regular work session ....Comp Plan... two sessions... Nov/Let's set aside a date for the Comp Plan before the p.h. And if we feel we need another one after the p.h., we can add another one. Kubby/Do you know the date of the p.h.? Nov/I think we should set it on- Karr/The 11th for the 18th. Nov/Set it on the 1 lth of November, hold the hearing on the 18th and then see if we need another one. Council/(All talking). Nov/On the 18th you hold the p.h .... Work session on the Comp Plan on November 3 or 6th. Norton/That would be a very good spot. Lehman/Comp Plan on the 3rd. Nov/Okay with me .... Thomberry/I like the 3rd better. Karr/7:00 PM? Nov/7:00 PM on the 3rd for the Comp Plan and we won't do anything else. Kubby/...calendars in December get filled up .... Nov/Early in December .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Karr/What about December 1 ? Nov/NLC meeting? Karr/ Nov/When are people leaving? Vanderhoef/Tuesday, the 2nd. Council/(All talking). Council Work Session CHANGE TAPE TO 97-133 SIDE 1 page 59 Nov/ Thomberry Is Larry leaving the 1st or the 2nd?... Let's do the 1st. Lehman/1st at 7:00/ Karr/That is 12/1, 7:00 PM, special work session if needed, Comp Plan. Norton/Or something else. Nov/Put in Solid Waste or Comp Plan. Norton/What bothers me... two parts of the Comp Plan .... Northeast Section ... and the South Plan .... Nov/Back to this Flood Management thing... October work sessions .... Norton/ Thomberry/ Nov/The flood was in '93, the Corps was here in '94 .... they were saying there were going to change the system of management at the Reservoir. They have come up with a new system .... Thomberry/ This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 60 Kubby/ Norton/ Thomberry/I know... dam is not holding back as much water .... Lehman/ ....7-8% Kubby/ ....dredge... have to test that .... Thomberry/ ....I didn't know that was hazardous. Nov/Solid Waste or Comp Plan for 12/1; Comp Plan only for 11/3. Norton/You are going to put downtown stuff in a regular session. Nov/That is what we heard .... I told Charles Newsome I would call him back .... give him one of these work sessions in October... to come in and give us his analysis of the Corps of Engineers Flood Control... ten minute presentation. Nov/ ....I will give him the choice. Vanderhoef/Are we going to see the Corps's report before we hear from him? Nov/That is this kind o£thing ....see can see the executive summary. Atkins I will track that down for you .... Kubby/What would be important for us to have is an executive summary, Rick's response .... to both the Corps report ..... Thomberry/ .... Are we going to have complications with our little dam out there in Coralville? Atkins/(Can't hear). Thoruberry/ Lehman/Maintain a certain level .... just let it run. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 61 Nov/ Atkins/ ....I have got them down so far. Nov/I assume no one will mind that we are canceling the scheduled meetings on 12/29- 30 .... I figured we can handle that one. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 62 COUNCIL AGENDA/TIME 97-133 S1 1. Kubby/...audit results were to be received from Heartland Candleworks in September. So I would like council to get that .... Nov/Dale, are you writing? Thank you. Kubby/ ....I just want to see the Auditor's report and suggestions that they made. Vanderhoef/(Can't hear). They are in the process. 2. Kubby/Who is on our Legislative Committee? Norton/I think Larry is. Kubby/I have an issue .... Expanding the beverage container law to include all beverages .... (can't hear). Nov/You don't want to return a beverage carton. The cans of ice tea, for example, are a logical one .... soft drinks that are not carbonated. Kubby/Glass and plastic is what I am thinking of.... Norton/You want to expand what is depositable, okay. Nov/The containers that are returned for a nickel. Vanderhoef/ Lehman/How about the cups that Hardees give you ..... Kubby/That is a lot more radical. Lehman/It also accounts for more trash. Nov/Okay, beverage containers .... Kubby/(Can't hear). 3. Nov/The Iowa League of Cities wants City Hall Day on November 13... statewide .... Johnson County .... save that date .... They will send us a list of issues .... want to This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 63 discuss in November with state legislators .... I have called... state legislators in Johnson County and asked them to save the date... all the city governments in Johnson County .... Thursday, November 13 in the evening .... 7:00 PM ..... room here and the Coralville Chambers .... televise live...record it... rooms and television crew .... I expect more information. 4. Kubby/(Can't hear). At the joint meeting there was some mention of Solon .... agreement... development in the county... has building inspectors. I am interested in exploring what are the pros and cons... what it means for us ....costs and benefits. Norton/ ....potential annexing .... Thornberry/For building inspection in the- Norton/Fringe... growth area. Kubby/(Can't hear). Thornberry/ Norton/That seems to be pretty simple .... Vanderhoef/My understanding was the county was going to take it back and talk about it ..... whether they want to get into it ..... Nov/The permit fees pay the inspections. Atkins/Do you want a pros and cons memo? Norton/Yes, I think it is worth looking at. Nov/I thought they were interested. I brought all the lists of fees ....fees pay for the inspectors... It then sort of fizzled. Thomberry/ 5. Thornberry/ ....Highway 6 Median. There was a train stopped the other day and there were cars ....scattering... every which way ....They were turning left around ....I This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 64 don't know what they are going to get to grow in the median .... It really looks shabby. I do have my people mow all the way out to the street .... Norton/Complicated issue. Atkins/At our staff meeting, we were talking about that the other day .... that very issue .... that whole highway corridor really needs addressing .... We have done some general project planning. It really does need some attention. Thornberry/I went to IDOT... they showed me in the book where the city has responsibility over all plantings along Highway 6 ByPass in the city limits of Iowa City but the median, I don't know. Atkins/ Norton/It is something that we need to look at ....major entrance .... Atkins/ Nov/...sidewalk or bike path .... Atkins/IDOT talked about it... Let me get an update. Norton/Median itself is another whole problem .... Thomberry/What would one have to do in order to plant some evergreens along Highway 6 to Boyrum? ..... Lehman/Just dig a hole and stick them in. Atkins/ Norton/Project Green .... talk to Nancy .... Thornberry/ Atkins/I will find out for you. Norton/ This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 65 Thomberry/ ....I would like to dress that area up. 6. Lehman/Is there anything that we can do as far as schedule for trains and crossings .... southeast side .... Atkins/ ....Ernie, I wish I had an answer for you .... Kubby/Keep us updated on the switching .... 7. Norton/I am concerned about the Design Review Committee. I talked to Daryl Woodson .... They are concerned about a number of things about enforcement .... Filed House front .... wasn't done the way they had expected .... wondered what the follow up is when somebody doesn't comply with their approved plan .... They had an approved plan for the front of the Field House but they didn't follow the plan. Thomberry/Sounds like the DR Committee are having some problems among themselves. Norton/ .... Let me discuss DR for a minute. They are concerned about the enforcement of the Portable Sign Ordinance. They said there were a number of violations this weekend .... Kubby/In a transition period .... Norton/I think they are having some trouble moving on DR districts .... tums out to be more work than they anticipated ....generally concerned about the spirit of the committee .... It reminds me of the status of a number of them. The Riverfront and Natural Areas is also concerned that they are being ignored or left out of the loop .... I think we need to think very carefully how we are going to deal with the Riverfront- Atkins/The way we staff them? Norton/They just seem they are left out of the loop. Norton/They were talking about that in relation to trails and they were not happy that they weren't being consulted on trails .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 66 Norton/I know that there are other issues ....Also both of those commissions have some troubles with attendance. Don't we have pretty standing rules about attendance? Karr/In the by-laws, most of them have it. Norton/So if they look at that, most of them have recourse. Karr/And if they aren't in the by-laws, they certainly can recommend a change in the by- laws to correct the problem. 8. Norton/Where do we stand on recognition? They are getting certificates. Have we a formal process for recognizing people leaving commissions now? Nov/Yes, they all certificates. Norton/I thought there was going to be an occasion where they came to the council. Karr/We are just trying to figure out a time to start that procedure. We have everything in place. it is simply a matter of when we start. Norton/Give them due regard. They are worried people don't read their minutes .... Find a way to let them know. I think we need to worry about the spirit of the commissions. 9. Norton/I want to add to the Highway 6 thing, Steve. I still don't know where we stand on Rohret and Melrose plantings? Things still don't look too create out there. Atkins/Those are legal issues. Lehman/Melrose has done some re-plantings. Norton/I was thinking about Rohret Road and Melrose. Are we progressing with something about the plantings out there? Dilkes/Yes. Streb Construction... we haven't gotten a response from the bonding company in response to our demand letter. Atkins/Terry asked me whether we should go ahead and take some out and replant them. I told him you have a planting plan in your pocket ready this fall .... If this drags This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 67 on, we owe those people those trees. And we will just come in and do it and debate it later on. Dilkes/I don't know what the situation is with getting the trees back but I know that we are close to filing suit .... Atkins/ 10. Norton/There is a little confusing to me about the skateboard park out here .... Sunday... barricades are semi-there ....I am finding the barricades there at odd times .... Atkins/It depends upon the young folks that are out there using it. Kubby/There is a really big ramp that is difficult to use. Norton/ ....don't they have a little committee. Atkins/ 11. Vanderhoef/Everyone remember to look at the streetlight at the end of the parking lot .... second one from the right. It was out .... Thomberry/These streetlights... some of them the city... some of them are the responsibility of Mid-America. Vanderhoef/ Atkins/That one would be ours. 12. Norton/The other two concerns... are big ones... I am concerned about the downtown thing .... editorial .... Atkins/I am writing a response to that. Norton/ .... We are trying to move along on certain aspects. But I want to be reassured ourselves that we are coherent. Atkins/We have a plan. We have David. We have been bringing issues back to you .... This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 68 Norton/We are not going to do Iowa Avenue independent of the streetscape for the rest of downtown ..... Atkins/It all fits together. Norton/Somebody asked me why are we putting in planters on Iowa Avenue and Dubuque? .... Atkins/Temporary ones ..... I am trying to think of where they are .....temporary planters... Norton/There are other parts of maintenance downtown that are still not under control .... Maiden Lane and down in there .... Weeds and things .... Somebody said we are trying to do new things but we are not taking care of doing maintenance of the things we have. Atkins/Maiden Lane, I haven't have that call. Thomberry/ Norton/There is a parking lot down there now. Anyhow, I just want to be sure that our thoughts about angle parking... Iowa Avenue... shuttle buses fit in with this Downtown Plan. Atkins/You will get Iowa Avenue back at your next meeting .... Kubby/Do we all agree that there is a big plan .... Norton/For example, we do not have an outside downtown planner like we have for Iowa Avenue. So is it going to define the streetscape for the rest of downtown? Lehman/I thought David said we do have another outside planner. It is not the same one. Norton/I haven't heard their plan. Nov/They are still working on it, they haven't finished. Norton/I just want to be reassured that we are consistent and coherent. Atkins/ This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session :ubby/ Norton/ Atkins/We are consistent and coherent .... Kubby/ ....Washington Street .... Norton/ ....The action plan said consider Washington Street two way and so we did .... Kubby/Check that one off. Norton/ .... I think we need to be sure the public understands this, too .... I will mention it tomorrow night... we are working on a plan .... Thornberry/ 13. Norton/Other one .... I am very concerned... ballot in November with respect to First Avenue. I think we need to take a serious hard overall look at the northeast .... stormwater and streets .... Atkins/Folks .... round up your votes and you tell your P/Z Commission what you want done. It is really pretty simple .... Thomberry/ Norton/...I went to P/Z .... proposal .... Forkenbrock happen to be there... remind me that we can't do that... piece mill. Do we have the power to shape that development out there?... I am talking about where the streets go and where the water go .... Kubby/It can be zoned with overlays .... - Norton/Seems to be a perfect place...treatment ....needs to be made a virtue to the development, too. Kubby/If you look at the Hickory Hill website .... there are pictures ....development plans ..... Norton/This will be one that I am going to pursue .... P/Z was kind of frustrated .... larger discussion of this process .... property lines run in weird places .... I think it is really page 69 This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 70 interesting... stormwater and streets .... Later it is going to happen to us at Deer Creek out west .... do it right and make it a virtue to everybody concerned. 14. Thomberry/P/Z .... I think there was something that we gave direction to P/Z to look at .... where are they are the list of this elder housing east of town? Norton/ Nov/I remember we asked them to look at basements in CN-1 zone but I thought the elder housing issue was pretty well settled. Thomberry/The basements, that is right .... I wonder where they are on their list of 1., 2, 3,4,5.7 Council/(All talking). 15. Nov/(Agenda #13-Public Art Program) Plan for public art. Did we say $100,000 as the minimum7 Norton/We just said $100,000 out of CIP. Vanderhoe£/I said a maximum. I am speaking for myself. Norton/All the motion was $100,000 out of CIP. Kubby/I don't think we clarified that. Nov/Do you want to clarify that? Norton/ Nov/ Norton/There was some flexibility put in there. Nov/The way it was written in the packet, it didn't sound as flexible as I thought we were going to put it in. So that is why I am asking everybody now. Norton/ This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297 September 22, 1997 Council Work Session page 71 Lehman/We can always add .... Norton/We need to clarify tomorrow night that it is in there as a piece of CIP. Nov/Well, think about it. If we want to change anything, we can. Adjourned: 11:10 PM. This represents only a reasonably accurate transcription of the Iowa City council meeting of September 22, 1997 WS092297