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HomeMy WebLinkAbout1997-10-06 Transcription (2)October 6, 1997 Council Work Session Page 1 Council: Nov, Baker, Kubby, Lehman, Norton, Thomberry, Vanderhoef. Staff: Atkins, Helling, Karr, Dilkes, Franklin, Davidson, Miklo, Schoon, Yucuis, Schmadeke. Tapes: 97-133, Side 2; 97-138, all; 97-139, all. Review Zoning Matters 97-133 S2 a. Consider a motion setting a public hearing for October 21 on the Comprehensive Plan, including the South District Plan. Franklin/The first item is to set p.h. for October 21 on Comp Plan and the south district which includes the South District Plan... recommended to you by P/Z Commission by vote of 6/0 .... introduction to the Plan ....on November 3... detailed work session on it ....Next time on the 20th ....questions ....before the p.h., we will have some time on the work session on the 20th. We started this in '94 with the task forces .... in-house... save the city over $100,000 on this by not having consultant fees .... The Comp Plan is a general policy that guides zoning, development decisions, how the city approaches growth and how we approach development in the larger sense .... There are a number of sections (refers to Iowa City Comprehensive Plan 1997 notebook). You have this already .... point out some highlights. In the growth policy there is a change in the growth boundary and that reflects on decisions that the council has made .... growth boundary north of 1-80 .... more detail later. The annexation policy has changed ever so slightly... control at entrances to the city... control of development .... another reason we would annex land. We have included a neighborhood concept in this plan and it points out physical ways in which we can develop neighbors .... based on a concept that Iowa City is a community of neighborhoods... Includes our economic development policy... social components... art, culture and public safety .... Section... task force visions statement and strategies ..... including specific strategies to carry out the visions statements .... specifics of what we are going to do ..... derive an annual action plan .... Last section... new concept .... of planning districts... ten planning districts .... we will be carrying out the process .... doing background work .... meeting with people who own property .... It will take us a while to get through all ten of those. Right now... South Central District .... Peninsula and northeast area are next on the slate .... Also this plan incorporates two plans .... Historic This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 2 Preservation Plan and the Arterial Street Plan ....you will be adopting those plans also .... Thomberry/In P/Z Commission minutes...sentence... considering merits...annexation for development, the impact of increased vehicular traffic on any street currently at or near capacity will be studied and the results will be included as an additional factor .... Says annexation or development. Franklin/I think the intent is when we are looking at subdivisions as opposed to just a building .... could be .... for instance... large PDH .... it was a single building but fairly significant project, I think we would want to look at it then, too .... This is policy, not law .... It is the intent... that traffic concerns and their impact on the interior of the city will be taken into consideration. Thomberry/I just wonder how big of a development .... Norton/They didn't say. Thornberry/ Franklin/As terms of process .... We will look at every rezoning, subdivision, annexation, planned development with that in mind .... Thornberry/But one HyVee would impact perhaps. Franklin/Then we will probably be looking at a more immediate area as we did with the HyVee at First and Muscatine... I wanted to point out the changes that the Commission made .... There is the inclusion in the Economic Well Being Section on page 24 .... information technology. In Strategies and Economic Well Being we have also included a strategy there... concept of technology. And in the Environmental Protection Section .... strategy that deals with invasive exotic plants .... That is the Comp Plan introduction... We will have a number of discussion about this... 20th, 3rd and then whatever you decide to do beyond that. b. Consider an ordinance amending the Zoning Chapter by changing the zoning designation from RS-5, Low Density Single-Family Residential to OPDH-5, Planned Development Housing Overlay Zone, for 3.63 acres located east of Somerset Lane and south of Wellington Drive. (REZ97-0012) (First consideration) This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 3 Franklin/Next item is first consideration of an amendment to the Zoning Ordinance... Wellington Condo .... OPDH Plan. Norton/We don't have a report on it? Franklin/No... first consideration .... c. Consider an ordinance amending the Zoning Chapter by conditionally changing the zoning designation from RM-20, Medium Density Multi-Family Residential, and RS-5, Low Density Single-Family Residential, to OSA-20 and OSA-5, Sensitive Areas Overlay Zone, for approximately 1.9 acres located at 1122-1136 N. Dubuque Street. (REZ97-0003) (Second consideration) Franklin/Second consideration .... Cliff's ....applicant has requested that we expedite consideration of this .....If six of you agree to waive second consideration ....so they can get their permit and begin work. d. Consider a resolution approving the final plat of the Scott-Six Industrial Park, a 140.5 acre, 42-1ot commercial/industrial subdivision located at the northeast corner of Scott Boulevard and Highway 6. (SUB97-0018) Franklin/Consider a resolution approving the final plan of Scott Six Industrial Park. The P/Z Commission recommended approval of this plan on vote of 6/0 .... We are down to the wire. The primary issue that came with this final platting was the culvert here (refers to map) .... moving it from up here to down here...access point to lot 5 here .... Culvert that goes under Scott Blvd .... be extended... Freedom Court be constructed over the top of it .... debate about who was going to pay for it .... Mr. Streb has redesigned it... comes in at a lower cost... hew will put it in at his cost .... All of the conditions .... have been resolved. We have one that is outstanding and that is DNR approval. We called DNR today. They have had the plans for a number of months and we were told that probably couldn't have them done until the end of the year... The applicant can write a letter to the DNR and request that the application be taken out of order and then we might be able to have it in two weeks ..... review of the stream location .... They just haven't looked at it yet .... backlogged six months and they have not gotten to it. Kubby/Good example for us to write to the legislature and to the Governor saying there needs to be funding to the DNR so that business plans are not stacked up .... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 4 Nov/We can do that ....mention that on November 13 when the legislators are meeting for city issues. Thomberry/Could we pass this pending that approval? Franklin/You could pass the final plat subject to DNR approval of the stream relocation... I would suggest you do that .... We will just keep track of it. Vanderhoef/ Franklin/One of the difficulties is that DNR approval, the grading for the stream relocation is what we are waiting on to continue with the sewer project .... Kubby/Could we write a letter that is an addendum to their letter? .... Franklin/Absolutely. Kubby/ Franklin/It couldn't hurt. Nov/We support this letter to the DNR with a copy to the Governor saying if the DNR had more funding we wouldn't be asking for this. Kubby/And the access for Lot 5, is that directly across from Heinz Road? Franklin/Yes it is. Norton/How many total accesses? .... Franklin/We looked at how they line up. They don't line up exactly ..... We did not feel that they were such that is would be problematic given the nature of the traffic .... Norton/ Franklin/(Refers to map-access points). So there are five access points total. Norton/ Vanderhoef/ This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 5 Franklin/That is the ACT driveway. Kubby/There could be commercial development there .... Having so many access points... can that create a problem? .... Franklin/Every time you have an access point on an arterial, you constrain to some degree the capacity of that arterial .... We believe .... it is a workable solution .... Kubby/On the west side of Scott Blvd., is there only one lot there then... that has not been developed? .... Franklin/No, there are- Right on the comer it is undeveloped .... Tim Wol£s Recycling- Kubby/Is it all zoned industrial? Franklin/Yes, it is all industrial on the west side. There are two lots between ACT and Tim Wolff s .... Vanderhoef/And do those empty lots have drive access to Scott Blvd.? Franklin/Yes ....We may be able to get a shared drive there. Norton/I was a little confused about the sidewalk .... Franklin/We do the sidewalk's in the industrial portion internally if we feel that they are necessary. Norton/And the sidewalk along Scott is done by- Franklin/The developer. Norton/Is that eight foot? Franklin/No, four. Eight is on the other side. Norton/ Franklin/Eight foot is on the west side. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 6 Norton/ Franklin/Thank you, on that one. e. Consider a letter to the Johnson County Board of Supervisors recommending approval of a conditional use permit for the extraction of sand and gravel from property south of Iowa City and West of the Iowa River. (CU9706) Franklin/Consider a letter to the Board of Supervisors recommending approval of conditional use permit for extraction of sand and gravel. This is south of our corporate limits and south of our growth area. It is to in Iowa City's growth area ..... It is within our two mile extraterritorial jurisdiction .... It is off of Isaac Walton League Road located (refers to map) .... With a conditional use permit from the County, the County Zoning Ordinance enables municipalities who have the site of the conditional use within their two mile extraterritorial jurisdiction to review that conditional use permit and approve or deny. That goes to the County. If the municipality feels that this use permit should be denied, then the Board of Supervisors must act on an extraordinary majority vote or 4 out of 5 ..... Our P/Z Commission has looked at this. The developer, S&G Materials .... put together a reclamation plan... recommendation of Iowa City Planning staff and P/Z Commission is that this be approved with two conditions. 1- The distance between these residences and sand pit be 100 feet ..... and 100 feet between the river and the sand pit .... The 1,000 foot requirement is between residential zoning .... and the sand pit. The reason the 1,000 feet doesn't come into play here is because of the zoning of this property. It is zoned A-3 .... Other condition... reclamation plan that Lon Drake put together be used by S & G Materials .... This is a letter from S & G Materials... willingness to put up a performance bond for this .... Kubby/ ....That money is there in case they don't fulfill that obligation? ....Seems like it is not very much money .... Norton/ Franklin/If you have technical questions about this... encourage you to bring those up tomorrow night ....I am hoping the applicant will be here tomorrow night to respond to those. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 7 Nov/When it says increase from the east property line 50 to 100 feet, it means all of the residential areas? .... East property line has a row of trees- Franklin/I was reading that the east property line of the residences. It references specifically the whole property and others .... Nov/(Refers to map). Franklin/Where we would want the 100 feet would be here (refers to map)? Nov/That is what I thought. Baker/ Franklin/This is where the drive would be from the sand pit (refers to map) .... Kubby/And it is a private road to the east. Council/(All talking). Franklin/The trucks would come out here (refers to map). Norton/...dusty .... Kubby/ Franklin/It is not specifically in this seven points .... Norton/Dust control. Franklin/I would have to go back and look at the provisions of the County Zoning Ordinance, it may address that .... Baker/The County Zoning Ordinance .... This is a permitted conditional use? Franklin/Correct. Baker/How long has that regulation been in place? .... Franklin/For sand pits? I don't know for sure, probably decades. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 8 Vanderhoef/I was led to believe that there isn't anything in the Zoning Ordinance that says they must reclaim the area. Is that correct? Franklin/Right .... Vanderhoef/ Norton/One reason is the old areas have not been reclaimed. Vanderhoef/I understand they have offered .... to fill in two more of those old pits and reclaim... Franklin/One of the conditions of the County zoning... agree to take all precautions and provide such maintenance .... prevent future dust contamination ....should cover their drive. Norton/We haven't had a chance... letters people opposing this .... Franklin/I talked to R. J. Moore at County Zoning Office .... Board is to consider this on Thursday .... Ask... what would a deferral do and he indicated was probably what the county would do is then defer their consideration also. Kubby/Because these are two uses... not compatible .... discussion .... mitigation of the down sides... I feel like I need more time to understand all the long term implications .... We just saw this on Friday .... Make sense to have the developers and neighborhood to sit down together .... that has happened .... It is around people's homes... have face to face conversations ....school buses... right where the trucks are going to come through .... Nov/...need to do something about turn-around for that school bus .... very difficult for a school bus to turn around .... Norton/ Kubby/ Nov/School bus did have trouble turning around .... They said we could get them a place to run around. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 9 Kubby/It is obvious they are trying to understand all the concerns and to create positive solutions .... I just don't know that I understand them all fully .... Norton/What are the economic implications? .... You got to have sand. Where is the next option? .... Nov/The next option could be south of the fiver 20 miles. We don't know .... a factor .... I am more concerned about the current impact today on whoever is living right there .... I have a question about the road. Do you know if reclaimed asphalt means it is paved or just little crumbs of asphalt? Norton/...ground up chunks of asphalt. Franklin/It is like we did on the allies in the Longfellow Neighborhood and Northside .... feels like it is paved. Nov/ Franklin/It is not going to behave like a concrete road when you have trucks on it .... Norton/ .... are examples of what it looks like on the other side of the river .... compelling evidence that they can manage this thing. Kubby/... First you have to decide if you are willing to allow that use. Norton/ ....It is a permitted use. Franklin/Are there any particular questions that I can pass onto the developer? Kubby/Is there any lighting issue here? .... Franklin/They only operate during the day and they only operate in the summer-in warm weather .... when it is not frozen. Lehman/I think they have security lights .... Kubby/I guess I would like more specific information about that .... Baker/ .....How long the residential development has been in place? This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Franklin/I know the county is doing some research on the zoning .... Lehman/Is all this property flood plain property? Franklin/I believe so, yeah. Lehman/ Nov/There are current open ponds .... Lehman/That was Russell .... Nov/ Kubby/...neighbors .... Franklin/Are you trying to verify the statements in the letter? Nov/No... saying... the ponds that were still there, that were suppose to be filled ....they are going to fill them. Franklin/Ponds on Williams Farm or- Council/(All talking). Nov/They are not on the property that they are going to be claiming now .... Franklin/So your question is did Barker or Albrecht have anything to do with those ponds? Nov/Yes .... The people that I spoke with... S&G people said they are going to fill the ponds .... Thomberry/ Kubby/Will there be a letter of commitment about that additional reclamation? Vanderhoef/That was added into that list .... It was agreed to on Friday .... Norton/...several of them on the other side ....what happens to the land? Page 10 This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 11 Vanderhoef/ Franklin/Question... the reclamation plan for the others? Norton/What happens? .... Thornberry/Only leasing the land ..... Nov/ Franklin/It is not in our growth area for next 20- 30 years of growth .... Vanderhoef/ Kubby/ Franklin/You could develop in the flood plain. Kubby/ Baker/ ....why $150,000 bond is appropriate? What is it based on? Have we analyzed that figure? Franklin/Okay. Lehman/That is relevant only to reclamation .... This $150,000 is for reclamation of property after they are through. Baker/ Thornberry/Is part of that $150,000 to be used for existing ponds? ..... Council/(All talking). Norton/We talked at one point .... bridging of the river ..... Franklin/Isaac Walton League Road ..... To go over and hook up with the interchange of 218. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 12 Kubby/Is it allowable to stockpile stuff on the floodplain? .... Franklin/They can't stockpile along the riverbank .... Kubby/Does that mean the floodway? Franklin/...floodplain... No permit is needed so long as setback is greater than 100 feet from the river channel... No stockpile of material along the river bank. Your question has to do with general stockpiling in the floodplain. Kubby/Or whether they plan to stockpile. Council/(All talking). Norton/They are stockpiling topsoil on the other side .... Kubby/ .....I wouldn't want to look out my back door and see this thing .... Norton/Explain.. stockpile areas .... Franklin/Okay, I have got that down as a question .... Nov/One concern about the fuel for dredging, storage containers, transport... What kind of fuel safety regulations would apply here? .... Franklin/Okay, what else? Nov/Are they trucking it in, are they storing it on site?... Franklin/Okay. Nov/There was another concern about this impacting ground water .... Franklin/How will the dredging impact the wells of the residences? Nov/I would still like to know how deep are they. Franklin/Okay, so how deep are the wells of the residences? Thomberry/ This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 13 Nov/ Lehman/ Franklin/...They dredge the sand out with the water and the water then goes right back in .... Thornberry/ Vanderhoef/ Norton/ Franklin/Any other questions I can pass on? Kubby/I am interested in a letter from Naomi to Board of Supervisors... saying something about annual monitoring of this conditional use permit .... part of our decision .... Thornberry/Who is responsible for the monitoring? Kubby/County because they are the one issuing the permit .... Norton/...procedure ....plenty of time for comments? Nov/I would hope that people would plan to do development would be here to talk .... Norton/We get that input... have time to assimilate it before we actually take action .... Nov/Dee, the people who care about it will be here tomorrow night .... We will let them say what they have to say. Norton/ Council/(All talking). Franklin/Okay, ready to move on. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 14 Iowa Avenue Streetscape 97-133 S2 Franklin/Brian is here to present to you a more detailed rendition of what you saw on September 8 ....concept ....direction ....proceed with working on this concept .... Remind you .....parking space issue ....overall loss of approximately 13 parking spaces .... CHANGE TAPE TO REEL 97-138 SIDE 1 Franklin/As far as the churches are concerned, that is no compensation. Vanderhoef/But those 26 do disappear after the Biology Building is gone because we will go back to four lane? Franklin/No, the intent is to keep that parking as parallel parking on Dubuque Street for those two blocks from Iowa to Market .... forever. Nov/Interesting. I thought is was because we were closing the street. Franklin/That was the initial reason why we had parking spaces put on Dubuque Street. However, you have the option of having parallel parking spaces on Dubuque Street...two lanes .... got more parking there .... Vanderhoef/And you are taking 65 out of the middle. Franklin/Brian is going to hit the numbers on a particular block .... remind you what the overall was... Spaces on Dubuque Street...parallel to angle on south side of Iowa Avenue between Clinton and Dubuque, angle parking on Linn Street and removal of all of the parking in the middle of the block between Clinton and Dubuque .... He is going to present the detail and then we will have some discussion. Brian Clark / I am Brian Clark, Adams and Clark Landscape Architect .... with me tonight is Ann Reinhart with our firm and Paul Mankins of Herbert, Lewis, Kruse & Blunck. As we discussed about a month ago, these are the drawings I showed you at that time... first block of Iowa Avenue, from Clinton Street to Dubuque, doing full streetscape treatment here (refers to drawing) .... In the second block between Linn and Dubuque, proposed development included changing angle parking to parallel parking .... On the third block... doing nothing to circulation and parking. The future vision .... overall goal of developing an entire streetscape to an on access This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 15 circulation system, either one way or two way .... future Master Plan goal .... parking structure .... We have prepared more detailed drawings of our concept .... (Refers to proposed concept plan). In our previous concept... zones of development throughout the corridors .... front yard zone .... outdoor plaza areas .... pedestrian circulation zone... ten foot walkway... concrete paving .... street trees, light fixtures, parking meters .... trash receptacles... site furnishing zone .... This area ....do more of a time loading and unloading zone ....and have angled parking come in... We need to work with those local businesses .... to find out a detailed pattern of the loading activity that occurs in that corridor and work with the businesses ..... parking and loading .... designated loading zone for trucks .... could service Malone's and Joe's .... Kubby/Any discussion of longer loading zone .... 7:00 to 10:00...? Clark/ .... finding that time slot... suppliers be flexible enough .... work out a relationship there .... That T is the relocated transformer .... We met with Mid American Energy, they will relocate those for free for us ....they have to relocate those for free .... Kubby/Can it be underground? Clark/We discussed that option... impossible to pay for it... maintenance headache of having that underground. They will move them for free if they are above ground and they are painted green .... These transformers are potential art opportunities in out minds .... paint these more artistically .... Thomberry/I am more interested in how many parking places are we going to lose and where are we going to pick them up? Clark/I might ask you for some numbers .... We are showing 39 in this block here .... Lehman/That includes the ones that you are showing there...currently a loading zone .... Clark/16. Lehman/So 23 on the other side. What is current parking in that block?... 83. Vanderhoef/We go from 83 to 23. So we lose 60 in that block .... if you take the 16 out .... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 16 Lehman/And we are relocating those spaces where? Clark/To Dubuque Street. 26 stalls here .... of the 83, 15 were loading. We are relocating 26 stalls to Dubuque .... The city then studies.. accommodated on Clinton .... We are still in pursuit of finding stalls that can get closer to this block. Baker/ Clark/The traffic numbers on Clinton are almost three times what is on Iowa Avenue... speeds are such that angled parking would be very dangerous .... Kubby/ Davidson/The best way to characterize what you have instructed us to do on College and two blocks of Linn Street is your creating parking lot like conditions on those streets with respect to both volume and speed .... You are very much at another extreme on Clinton Street with the speed and the volume. Joe and I just don't think it is even close to being safe to do that. Norton/Wasn't there some proposal to pick up a few on Clinton Street? Davidson/We are picking up four on Clinton Street .... parallel spaces on the Pentacrest side ..... Lehman/I noticed on Sundays... parking on both sides .... appears to be plenty of room for parking and two lanes of traffic .... Davidson/The fact that those are parallel spaces ..... Lehman/Appears that there is plenty of room on both sides on Jefferson Street. Davidson/On Sundays .... Lehman/Would it work during the week? Davidson/On street parking on an arterial street is not something we want to encourage .... Kubby/...more volume on there on the weekdays .... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 17 Davidson/...It just makes the arterial a little less functional. We could take a look at it if you would like. Franklin/What the council needs to think about in terms of this parking issue .... When we did Urban Renewal .... made a conscious decision to try to focus our parking in the downtown in parking facilities, not on the street ..... As you think about how you can get more and more parking on the streets, be conscious of that kind decision making in that are you shifting the policy? Do you want the streets to be more like parking lots or do you want to have parking in parking facilities? Baker/...replace .... Lehman/I view this as this is the most restrictive parking as any part of Iowa City. It is the farthest away from ramps ....area that has the least parking... and we are taking away parking .... Franklin/Maybe that is something you need to focus on. Is that the issue, where that parking is going to be? Is it time to focus on the Northside ramp? .... Norton/...sometime we are going to have to get some kind of a structure on this end of town. Vanderhoef/Right now .... perhaps we should be looking for three years out for a parking structure. In the meantime, let's do some movable kinds of things to help us out .... There are some things we can do along there until we get a parking ramp built .... religious community .... those people need more... A group of University students ....employees and we have business people... and to remove this amount of parking ....I think we are premature... If we could work towards a goal of say three years from now, have a parking ramp ready to go and then complete the beautification of Iowa Avenue ....This whole thing could come together at that time. Kubby/And the tradeoff for that is no parking facility in Block 102 .... Vanderhoef/We will see .... Thornberry/There is a need for parking on the northside of town .... I don't see Iowa City moving north much at all but parking is at a premium .... Northside has needed parking for a long long time .... Do we start on Southside for parking or do we alleviate part of the problem on the Northside .... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 18 Franklin/Focus on this particular project .... How does the council feel about this proposed plan? .... We do need to have some sense of how you feel about what Brian and his colleagues have put together. Thornberry/I think it is really nice .... Lehman/I do, too. Franklin/So if parking were not an issue- Lehman/Loading zone might be. Vanderhoef/Loading zone is an issue. Thornberry/That can be worked out timewise or whatever... I like the concept .... Norton/You might want to consider even more radical changes here .... Does the sidewalk overall width... stay the same? Clark/No. (Refers to plan) ....seven foot wider .... Norton/ Baker/Could you get that seven feet and still have a loading zone? Vanderhoef/No .... Franklin/So in the short run, as we make decisions about where the next parking facility is going to be built and there continues to be some parking difficulties on the northside, do you wish us to pursue some minor changes that don't take away parking that move towards this plan? What we would do... put something together that would go into your CIP for us to begin work here. Lehman/Not something... that we have to throw away. Franklin/ Thomberry/(Refers to plan). Is that going to actually look like that, the street? This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 19 Clark/Yes ....As I continue my presentation- The intent here... visual ....when you drive through the space... It is not a city street ....different texture ....meshing of business and University... culture .... brick pavers .... various shades of tans .... allow businesses to sign through those elements ..... Let the architecture really dominate the space .... Let the shops jump out at the visitor .... Kubby/...issue of kind of delaying that streetscape change .... motivate businesses to invest .... keeps us unique... Do we really want to delay that? Clark/ .... I do think as the quality level of the streetscape improves, it becomes pressure to get your business up to date ....Unique club ....Iowa Avenue ....businesses are there... peer pressure .... Kubby/ Clark/As the space improves, you will notice businesses .... Kubby/So there is no fountain on the comer of Iowa. Lehman/There might be a broken water main. Norton/ ....Is there much you can do to move towards this? Clark/There is not much you can do except very cosmetic .... plants .... Norton/ Kubby/Part of our policy decision on this is how soon do we want different sections of downtown Iowa City to be vigorated? Clark/ We are showing some kiosk elements to try to organize some of the clutter .... We are showing a broader University walkway here (refers to concept plan) .... similar front yard zone .... vendor .... beginning kind of blurring lines of University and economic development .... Opportunities for public art ....Phase I development (refers to plan) ....street trees that are very finely leaved ....finely textured .... opportunities for outdoor business development .... I will not say that a bird will not land in a tree .... Thomberry/ This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 20 Clark/These drawings show Phase I development down the rest of the corridor .... extending light fixtures down .... Norton/Was the committee comfortable .... with the loss of parking? .... Clark/The business owners on the community were comfortable with the net loss of 5% .... Gerry Ambrose .... spoke about the block.. in favor of this concept .... quality level comes up a couple of notches... creates more business .... If someone wants to be in your business... they will find a way to get there .... I guess the committee, looking at the big picture of Iowa City ....they felt comfortable in going this direction .... Vanderhoef/Who is on the committee that represented retail? Clark/Sandy Navalesi from Dulcinea; Jim Clayton from Soap Opera .... those two represented retail .... 15 made up of city staff, University staff, businesses, Project Green, the historic element and- Bob Welsh/Anyone from the religious community? Clark/Not specifically, no. Kubby/I would like to hear from some of the committee members... Dee Vanderhoef's idea of kind of phasing this even more finely .... reaction .... Jim Clayton/My own personal point of view .... We are worried about parking... willing to make a tradeoff of valuable parking spaces for a new statement about downtown .... We have an opportunity to make a real statement about our community with Iowa Avenue .... new focus of the community .... To me if we start the ballards, banners, benchers and bumpers....paste up job... Here is an opportunity to make a statement to do something that says we are not rolling over and paying dead down here. We are going to do something .... We have got a plan ....Let's at least do one block right ....Project Green ....If we fix it up down there... properties are going to improve .... Nov/Any other council comment?. My preference is to work on the next block between Dubuque Street and Linn .... Norton/That block isn't going to make a particular statement. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 21 Nov/Any block you do is going to make a statement and that one is going to help your pedestrian orientation .... Norton/I guess I disagree .... Lehman/I have a real concern... 5% of parking off Iowa Avenue .... Clark/If you factor in the 26 stalls on Dubuque. Lehman/ Nov/ Lehman/... I think with the construction of the Biology Building .... We probably have time .... I hate to see us lose all that parking .... do something... cosmetic .... I have no problem with doing it the second block. Council/(All talking). Nov/You are going to close the sidewalk for the University construction .... on one side of the street ..... Kubby/So how can we re-do the sidewalk on the other side when there is only one sidewalk? .... temporary closings .... construction tracks... It is going to be hard to make streetscape improvements on that particular block .... Nov/I think you expand it... taking out angle parking and putting in parallel. Once you put in the parallel parking, you have the space then to put in some more concrete... widen the sidewalk .... I would like to do the treatment of the road bed also .... You are creating an obstacle here on the wrong block. Kubby/Is it logical... to do the road treatment while construction is going on on the other side of the road? Franklin/I don't think so... pavement treatment ....long range plan. Kubby/Naomi is talking about switching the plans to do that middle block first. Franklin/ .... middle block.. dealing with sidewalk on the south side and not redoing the pavement or taking parking out of the center. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 22 Norton/...doesn't seem to me to make a very large statement. Nov/But you can do some plantings... whole southside... if you extend the sidewalk .... Norton/You are saying Band-Aids on first block.. relatively serious on second block? Thomberry/Until parking situation is resolved in the first block... start even on the third one .... going from east to the west .... third block has no retail .... if you start parking was that big of a problem... Norton/...matter of timing .... I think we have to respect... people on committee .... They thought about this quite a bit .... Vanderhoef/Streetscaping plan for ped mall and Washington Street. Norton/I am willing to do the first block and try to figure out how to accommodate as much as the parking as we can. Baker/If we did the first block, how long would it take to do that project? As soon would you lose the parking? .... Clark/In doing similar block for University... June through September of that same year ....If you need a construction phasing sequencing diagram, we could provide that ....I would propose is building half of the roadway at one time ....go the other half. Baker/What is the disadvantage of proceeding with this block? .... Norton/ Thomberry/If you are going to lose all those parking places in that first block, I would like to see something solid in place .... Norton/Whatever you lose there, you are basically replacing with a few on Clinton and substantial on Dubuque. Thornberry/I am not saying you need the ramp on the northside before you take out any parking places. But I would like to see construction concurrent. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 23 Vanderhoef/ Norton/...maybe we ought to try to move towards this and the ramp at the same time on the northside .... Thomberry/I am agreeing with Larry on that point. Baker/We are going to lose these before the ramp would be in place .... process would already be started. Thornberry/ Vanderhoef/A ramp doesn't take more than about six months to build .... Thomberry/Going to need a lot of sand for that concrete. Franklin/Can we just hold the Iowa Avenue discussion on that thought. That is we can go concurrently, we would proceed with the design plans because then we are going to get... into discussion of Block 102 .... Vanderhoef/...talk about construction only after property has been secured for a ramp. Franklin/We know the site where the parking facility is going to be .... We are going into design construction and this does not happen until that design construction is on its way. Thomberry/I agree with that. Baker/ Norton/I can live with that. The sooner the better .... Kubby/What happens then to- Hard to separate the discussions .... Franklin/ Nov/Can we close out the Iowa Avenue Streetscape discussion for the moment? .... Get back to it when we talk about Block 102 .... Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Public Arts Advisory Committee 97-138 S1 [Council Break 8:35 - 8:40 PM] CHANGE TAPE TO REEL 97-138 SIDE 2 Franklin/You have before you a proposal for a Public Art Advisory Committee and basically all I need to know is if this sounds okay and we will go ahead and advertise for these positions. It would be announced October 21. Kubby/I have two suggested other duties. One is to survey the city for possible places in and outside of buildings where public art would be desirable .... Second thing is to help out with art that is already owned and up ....We have some artwork that is framed... that is inside ....stored somewhere ....Art that is already owned to make sure that it is up... maintained appropriately .... Vanderhoef/Presumes... DR Committee would pick their own member. Franklin/Yes. Council/(All talking). Franklin/ Nov/I would like... three art professionals ....include art historians .... Kubby/ Franklin/Okay .... Lehman/ Nov/ Baker/Let's send this... why can't we combine it with one other committee? Like Design Review .... Kubby/It's purpose is different .... Baker/I see no sense of urgency on forming this committee. Page 24 This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 25 Nov/It shows that we are committed .... It is going to be less of an organized fixed meeting committee... not going to be in the same category. Franklin/If is very different responsibilities... Design Review is regulatory and it is review and it is about building design. This public art is broader than that. Kubby/ Baker/I would expand the Design Review Committee and add it .... Norton/Design Review Committee is overworked right now. Have you talked to the Chamber Committee about this?... Franklin/Yes. Norton/And Parks and Rec? .... Actually on the committee as voting members? Franklin/Yes and the reason for that is that most of the public art will be in either Public Works projects or Parks and Recreation projects .... Vanderhoef/ .... fairly large .... got nine... 3-5 others .... up there 12-14 people on one committee to choose an art project and that sort of concerns me that it is too large. Franklin/The project... If it is a Public Works or Parks and Rec project, then you wouldn't have another person from those city departments. You would add definitely the project architect designer engineer .... art component of it is in at the beginning of the project ....Two representatives of the project site neighborhood, may or may not apply .... want to have people from the neighborhood who could be part of this .... The project specific teams will vary depending upon what the project is. It may add four people or not. Norton/ Franklin/ ....You could also have potentially as few as 10. Nov/ Kubby/Such a broad spectrum... I don't mind having that number of people on the committee. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 26 Franklin/If you wish to combine the design review and the public art responsibilities, I think what we would do is reconfigure the Design Review Committee .... Baker/ Franklin/It is very different skills. Kubby/ Thornberry/If the Design Review Committee had this responsibility, then if they were thinking about putting an art piece in the downtown area .... downtown people would .... input .... get input from those people as to what thought might be appropriate for that particular area .... How often are they going to do this? Franklin/Once a year there is going to be very intensive work around the CIP time to determine where it is the $100,000 that year is going to be spent .... Nov/They could also decide to wait three years and spend $300,000. Baker/ Kubby/...separate committee. Thomberry/I don't agree with the separate committee. Norton/I am trying to figure out .... Kubby/Issue of a separate committee ..... Norton/ .....I will go for a separate one. Franklin/Okay, we will have a separate committee and the number of people- Nov/Fewer people two community representatives or two art representatives or two of each. Franklin/Two and two? Okay. So we reduced it to two and two and then we will go with what is there. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 27 Nov/7, 7 to 9, okay. Thank you. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 28 Redevelopment of Block 102 97-138 S2 Nov/Redevelopment of Block 102. Do we have any- Franklin/Should we go question by question? Nov/Does the council wish to lead an initiative to redevelop all of Block 102 or just a parking facility? Franklin/Is your greatest concern having a parking facility there? ..... Is your focus on Block 102 to have a parking facility there for the Near Southside or is it redevelopment of that block? Council/(Redevelopment). Franklin/Okay, redevelopment of the block. Kubby/ Nov/Okay, do I hear four people say redevelopment? Franklin/Redevelopment, yes, definitely. Okay, you want redevelopment to take place on this block. Do you want the city government to take an active role in being a catalyst to make this happen? Council/(Yes). Kubby/The irony... private sector can get things done more quickly .... Lehman/Sometimes we have to point it out to them. Franklin/Would you consider- Dean .... Thornberry/No statement. Franklin/Do you want to consider an Urban Renewal approach in which the city acquires all or most of the block? Lehman/No. Thomberry/What is the difference now in being a catalyst and doing it that way? This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 29 Franklin/The catalyst that would not be an urban renewal project would be if we tried to work with all the property owners and get everybody on board. That may not be possible .... work with all the private owners and see if we could get something moving... staff time and energy... to try to make this happen on a cooperative basis as opposed to going in and condemning or just acquiring it all fee simple and hiring a developer then to do the whole block or a portion of it. Nov/Are you still talking about including the parking? Franklin/Not yet .... Nov/I am jumping ahead. Franklin/What I am hearing generally is that you would prefer that we not take the approach of purchasing the entire block and then re-selling it for re-development? Thornberry/I would prefer that. Lehman/That is exactly right. Franklin/Okay... I heard four. Norton/I don't want to buy the whole thing .... Franklin/Next question, Naomi, is a parking facility south of Burlington Street a priority for the council? So go at it. You have got five minutes. Council/(All talking). Baker/It is the only catalyst for the development though. Franklin/And it needs to be the priority, not a priority. You can build one parking ramp within the next couple of years ....where would you build it? North of downtown or south of downtown? Thornberry/North. Nov/ ....federal lot. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 30 Lehman/Your car and Dean's would be there. The rest of us would be driving around the block. Thomberry/I said north... first one has got to be northside .... Kubby/ Nov/Nothing will happen south of Burlington .... Baker/ Franklin/In terms of working cooperatively with Block 102 owners and tenants, what we have to bring to that is the parking facility. Norton/Question is timing .... need on the northside... existing long standing need. Nov/...collecting parking fees .... Norton/ Franklin/We have spent the parking facility impact fees that we needed to spend on the federal lot. Norton/ Nov/Having spent this on the federal lot, I see an obligation to do something about that .... Thornberry/ Baker/Have we accepted the premise that we could have one but not both? Vanderhoef/ Franklin/...we need to build another parking facility. We would love to have it under construction by next spring .... We can only build one within the short term .... In terms of bonding capacity with revenue bonds. If you want to do one with GO bonds and go for a referendum on a parking facility, then that is an option that you have. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 31 Nov/ Vanderhoef/When is the critical year between building the first one and the second one? Franklin/2004. Vanderhoef/It has to do with bonding money. Atkins/I would have to do an analysis on that for you... serious number cnmching. Franklin/We went over it with Don in terms of what we could do in the short term and we can build one more parking facility ....400-450 spaces, $4 million. But once we bond for that, that is it for awhile. Norton/What is that while? Franklin/ Nov/We need to know when the Chauncey Swan ramp will be paid off. Atkins/And what yonr willingness is to increase rates. Davidson/ .... You can build one now and you can build one in another five years ..... that is when we would see the cash floor being right... existing bonds being paid off. Baker/ Lehman/Early 70's, P/Z designated area next to Senior Center as being a prime spot for a ramp ..... a need .... good priority... 25 years ago... It still has been thought of as a location for a ramp. This Block 102 ....It would take a while to put that together ..... Franklin/It will take a while on Iowa Avenue also .... three different property owners there .... four owners in Block 102 .... That is assuming that Ecumenical Towers will work with us on a parking facility .... Thomberry/On building a ramp on the northside...advantages .... It would be filled by paying customers .... help the parking and help to revitalize the parking crunch that people see for downtown .... Downtown better served by having a ramp on the near northside ..... It is close to downtown business district .... It would start that This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 32 process of helping Iowa Avenue get started, getting that done... Need as a revitalization of the downtown district. Norton/How do we manifest our interest in Block 102... stimulating development when we bring nothing to the table? .... Thornbe~xy/Same thing we did with 64-1A. Have staff's experts .... being the catalyst for 102, say hey, partners we can put this thing together ..... helping with the owners of the properties .... perhaps that is an interest in doing something with 102. Norton/We could have a surface lot... 102... for a while .... Council/(All talking). Baker/...Dean .... If we are not offering.. parking ramp to 102, is there any other way for the city to be a catalyst? .... Thomberry/I have seen private parking ramps. Nov There is private parking now .... Baker/Private parking ramp... in conjunction.. overall block... interesting idea. Thornberry/I would like to own a parking ramp in downtown Iowa City. Lehman/You wouldn't if you had to pay for building it .... Can one ramp be built and paid for itself without the help of other ramps? Davidson/The ramps are heavily subsidized by the on-street parking. Franklin/Not at our parking rates. The private development could put in a ramp and charge higher .... Norton/We could have them put it up and then we would promise to pay it back when we get loose with the other ramp. Franklin/Actually that is not too bizarre. Atkins/...question... I am trying to understand. Is the question, if I have a choice, do I want the northside ramp before the south side ramp? This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 33 Franklin/(Yes). It is a timing issue. Atkins/Okay, that is the question. Is that saying you have accepted the fact that there will be a northside ramp and a southside ramp? Norton/Yes, I think so. Atkins/So there will be two ramps? Nov/I think that is what I heard people say .... Council/(All talking). Atkins/You have a commitment of two ramps, north is the preference to occur sooner than south. Doesn't a good bit of all of this now revolve around scheduling? I have not run the numbers. We can build one now and another in five years. Thomberry/ Nov/And we cannot build either one of them until and unless we have the property. Atkins/That is all part of the development process .... Isn't this downtown development policy that we are thinking about truly a matter of scheduling? If it is a matter of scheduling, isn't the decision we need from the council what is your preference to be first on the schedule? Franklin/That is what we are trying to answer. Atkins/My point is that both parking ramps appear to be constrained by complex negotiations and that the one .... 102... is intended to be the lynch pin for a lot of other development issues. I can't comprehend, if you told me to build a ramp right now, we wouldn't open the doors for two years, either one. My point, do you proceed with the north ramp because it appears to be in the interest of Iowa Avenue .... and that we go to the bargaining table with the folks in 102 with the second ramp in our pocket saying we are prepared to do this, what are you prepared to do .... Kubby/ This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 34 Lehman/A significant difference... northside... we need that lot right now .... result in improvement of Iowa Avenue .... Block 102 could result in tremendous private investment .... tradeoffs. Atkins/I am saying that if you are willing to commit to the two ramps in a time frame that we have to analyze, why can't both be done .... scheduling issues associated with it ....When do you need this parking ramp... I am heating we need the north ramp .... Franklin/So what you are suggesting- Council/(All talking). Kubby/University .... Get a map of the mile around the core... where are they .... what areas they might serve... help us prioritize .... Atkins/I think that you are saying that you want to commit to two ramps, it is a matter of when you are going to build one .... launch into 102 discussion .... Thomberry/ Atkins/If you are opening up the whole south, that is a much bigger debate. Thornberry/We have akeady committed to some properties south of Burlington. Franklin/We have outlined three sites for parking facilities in the Near Southside Plan: Block 102, Federal Lot and St. Pat's ....We are trying to focus on downtown now .... Thornberry/... I think the northside is probably imperative that we do first. Kubby/ ....Northside, 102, Federal lot in that order .... Franklin/ Nov/I think we have a commitment to some kind of development south of Burlington .... Anyone who is parking on Iowa Avenue could park at Chauncey Swan .... Parking exists already .... It is not something that we need. If we want to create an incentive for Block 102... south of Burlington, we have to put in some parking. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 35 Norton/ Nov/The property on Block 102 can find parking across the street. Lehman/I don't think they can. Nov/ ....I don't see a real capacity question .... Lehman/I do not believe, if that block develops as we are talking about, we would begin to have the parking capacity .... Norton/ Nov/Shuttle may be our answer .... Franklin/... what parking people will use and what their perceptions are .... decisions... provide parking .... not enough convenient parking... response has been to provide the parking closer to where the people want it. Thornberry/Ernie... which lot would you build first? Lehman/I would like to know what it is going to cost us... the lost on the northside .... improvements along Iowa Avenue from the private sector. What it is going to cost us from the public sector to do the Iowa Avenue project .... compare that to what it would cost in Block 102, to put together a comprehensive plan for that entire block ..... sit back and look at the two. See what it does for the community .... I would like to see both of those occur... impact on the community could be pretty significant... Kubby/ Lehman/If 102 were to develop .... big dollars in the private sector... compare that with what will develop with a ramp on the northside. Franklin/We will never get a commitment. Kubby/ Lehman/ This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Nov/ Norton/Other possibilities around the northside ramp .... along Linn Street ....I think the northside ramp ought to come first. Franklin/Why don't we pursue both? Pursue negotiations with both... start working on them... I understand the council's priority is the northside ....Pursue them both... We will be able to build them at some time. Kubby/ Baker/Look at 102 location .... if we didn't have the public parking ramp as a catalyst, is there something else that those property owners could say this is what you could do .... Thomberry/If a hotel... Lot 102... parking facility on south side of Block 102 .... If a hotel were to be built from second floor up on Lot 102 ....that would solve two problems. Kubby/Put this much energy into other forms of transportation .... Thomberry/I am still going to drive my car. Kubby/A lot of people who might make other choices .... Norton/We are doing the shuttle bus .... Is the University out of the question? Nov/They cannot be. Norton/Is there any such thing as a shared facility? Vanderhoef/I think we could partner in many different configurations .... Norton/...Maybe they could join with us on the lot behind the Senior Center. Nov/... I don't think there is enough space for that .... Council/(All talking). Thomberry/Whose street is Dubuque Street? Page 36 This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 37 Franklin/The state's. Franklin/Can I just sum up what I think we are going to do here? That we are going to continue to pursue our work with the private property owners in Block 102. We are going to pursue a parking facility on the northside of downtown which would be located on the southside of Iowa Avenue. That is a preference .... And that we will have to invest some money in design work as this proceeds and we will just be moving along with this and keeping you up to date. Norton/Could the University lot that is adjacent to Seashore Hall... surface lot ....Serve same purpose as southside of Iowa Avenue? Vanderhoef/Not as much in my opinion .... My concern... is still to get it closer to the downtown area .... Kubby/Ask if council would be willing to ask Jeff to put together a map that shows all of our current parking ramps, our proposed parking ramps, University ramps, and University proposed ramps so we can see the big- Council/(All talking). Nov/Before we get off the parking question, we have had two responses on the change from parallel to angle parking on Linn Street between College and Burlington .... On Linn Street, the block parallel to the Old Library. Davidson/This was a survey of all the business owners on the blocks we are converting from parallel to angle... two responses... both in 200 block of Linn South ....The tenant of the Left Law Office stated okay, go ahead and do it but be careful .... Tenant of the Old Library said because of the increased congestion, don't do it. Kubby/(Can't hear). Lehman/Do it. Nov/Okay. Davidson/Okay, it could start as early as next week .... We have a layout prepared .... Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 38 Atkins/ [Thornberry left 9:25 PM] This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 39 Water and Sewer Rate Changes 97-138 S2 Atkins/Don is coming to the microphone... We gave you some additional ideas on water and sewer. Don will outline ....plan... rate adjustments ....Question to you all is do you want to change those? Kubby/I like #3. Yucuis/Our current proposal in the three-year plan- CHANGE TAPE TO REEL 9%139 SIDE 1 Yucuis/These ideas that you see in here would not affect those rates at all. Lehman/The #3 option that you gave, how would that affect our revenue? .... What percentage do you think we have on minimum use? Yucuis/True minimum, it is a small percentage that use 200 c.f. or less. Lehman/So the impact of #3 would be negligible .... Kubby/It would help especially older folks .... Norton/I kind of prefer #3 myself. Yucuis/The current proposal, with 10 & 15% rate increase would increase the minimum, water, waste water, refuse and state sales tax approximately $2.70 a month .... Kubby/ Vanderhoef/ Nov/If you do that, you cover all the fixed costs. Yucuis/This would comply with the policies the council has in place right now, generating 20% cash to pay for projects. Nov/I want to know, is the minimum going to cover the cost of reading the meter, sending out the bill, repairing the trucks, paying for the gas .... Yucuis/If you cut it in half?. No, you won't do that. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 40 Nov/I think we have to cover those costs. So I am not going to be in favor of cutting it in half. Lehman/You are swing that there is a very small number of folks involved in this. Is that correct? Yucuis/Correct. Kubby/Not very many people use 100 c.f. of water or less. Yucuis/The majority of our users use more than 200 c.fi a month. Lehman/ Nov/Those people who use 100 are not paying fixed costs. And therefore we are subsidizing their fixed costs .... I don't see any need to cut it. Vanderhoef/ Nov/Those people who are already having trouble paying the bills, have it cut in half now. Kubby/Then you wouldn't have to have them have a discount ..... A few people that would fall into this category ....We are giving them a 50% discount. Is the subsidy 50%? .... Nov/It is very difficult to offer them a discount and take it away .... Kubby/I am not saying that .... I believe a lot of people who would benefit from the 100 c.f. change would no longer need the discount. It would still be available... less of a subsidy... than the discount they are currently getting. Nov/They would still have to justify whether or not they need it... Bad decision to offer someone a discount, give them the discount, then say now we are taking it away. Norton/...Who is the world is using only 100 c.f.? Lehman/...so few. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 41 Kubby/ Lehman/Point is, is if there are so few people that fall into that category, it is not going to cost us any money anyway. So let's do it. Kubby/ Norton/...But that is not going to cover the bills .... Vanderhoef/Subsidizing a second time ..... Lehman/...what percentage of our people use 100 c.f. or less? Yucuis/2 or 3% .... 360 bills a month .... Norton/ Yucuis/...they may just use less water but they may not qualify for the discount program. Norton/Discount program is based on ability to pay, isn't it? Yucuis/Yes. Council/(All talking). Norton/What Karen is suggesting is also give a discount to people who conserve water .... so it is a double virtue. Lehman/It will cost us next to nothing to do it. We don't bat an eye about a decreasing rate structure for heavy users. I don't understand why we are so concerned about helping out the people at the bottom end. Council/(All talking). Norton/Which one you after, #2 or #3? Baker/#3. Norton/I will go for #3. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 42 Lehman/All right, we got three. Nov/We got four. Lehman/Larry, Dee, Karen and I. What does #6 say? Kubby/We shouldn't do that. Yucuis/Currently second meters... November through March, if there is no usage on your outside meter, there is no bill. If there is any usage ....you get a minimum bill of $10.76. Lehman/That is what we are doing now? Yucuis/Right. Lehman/And how are you suggesting we change that? Yucuis/You just pay for usage. Lehman/Keep is the way it is. Yucuis/ Kubby/Reason most people have a second meter is to water landscaping... lawns... privilege. Lehman/ Atkins/And you don't have to pay the sewer bill. Kubby/So why shouldn't they have to pay the minimum? Baker/Leave it alone. Yucuis/The second meter would be set up the same way as #3, the minimum bill would be lowered also. Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 43 Atkins/There are three conversations, folks. Nov/Is anybody listening? Karr/I am to all of them. Nov/Stop talking all at once ....go through one at a time .... Yucuis/#1 is our existing system. #2 & #3 are just options of that. #4 charges penalty for late payment of a bill .... We get a lot .... have to send out a notice .... Nov/Change from 15 to 22 days... few later payments? Yucuis/No, but it will mean they are going to pay a penalty for dragging on that payment. Nov/Let's offer the penalty. Kubby/... Who is it that is paying their bills late? Lehman/ Yucuis/700-800 letters a week for people who have not paid by the due date. Nov/That is a lot .... Yucuis/Roughly 15% of your people don't pay by the due date. Baker/What about anybody that is currently getting a discount because of low income not be subject to a penalty? Lehman/ Yucuis/If people don't follow the rules, a discount program doesn't help them. Vanderhoef. Norton/Almost everybody does charge some kind of a late fee .... 5% does not see to be all together unreasonable. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 44 Vanderhoef/Tell me what this additional fees column is speaking to, third one from the right, the additional fees .... _. Yucuis/When we send out- When we card a door to say you are going to be shut off in five days, there is a $20 fee that gets tacked onto your bill .... Kubby/ Yucuis/They have already had a notice .... Nov/That is at 37 days ..... At 5% they would have paid it before 37 days. Kubby/ .... 1 1/2 % late fee per month ....private sector is doing 1 1/2% .... Nov/ Kubby/...$5.00 late fee on $30 cable bill ....complained .... Norton/ Yucuis/5% on an average residential bill... $3.00 and something .... Kubby/...go 2% .... Norton/Would 2% cover the costs?... Kubby/We are not charging anything now. Yucuis/ Nov/Would 2% be enough incentive for people to pay the bill on time? Vanderhoef/I don't think so. Lehman/...make it worth your while to pay your bill on time .... Vanderhoef/ Baker/5%. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Lehman/5%. Vanderhoef/I was looking at number of days between and wondering if we wanted to shorten that up, too .... Letunan/...reminder note goes out the 23rd day. Is that correct? Nov/Ours is due in 15 days .... Vanderhoef/...drags this whole process out. Nov/Were you suggesting our due date be 22 days instead of 157 Yucuis/No, the due date would still be 15 days .... grace period until the 22nd day .... We get bills in a lot of places ..... We are recommending to continue that kind of grace period for the notification and on the 22nd day we will charge the penalty. Norton/Are there four votes for 5? Council/(All talking). Vanderhoef/That is fine. Then tell me what day are you applying the fee. Yucuis/I believe it will be the 23rd day from billing date ..... Vanderhoef/ Yucuis/We could do it sooner. Lehman/This is fine. Norton/Anybody want to roll back the cash accumulation rate? Kubby/No. Nov/Yes. Page 45 Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 46 Nov/I think the future rate payers are being subsidized by us and I don't think it is the best idea. Norton/... I want to stretch it .... Kubby/That is already stretched .... Norton/ Kubby/I really like #7. Yucuis/Can we go back to #5 first? Nov/Talk about #5 and #6 please. Kubby/ Yucuis/#5 .... Council/(No). Nov/If the check bounces, we are charging $107 Yucuis/Correct. Nov/Also have a 5% late fee? .... We don't need to increase it. Yucuis/#5 is no. #6 is no change. Lehman/That is right. Yucuis/#7? Kubby/Yes. Lehman/How can we determine who is going to be paying the second rate? .... Atkins/We know who they are. Lehman/ This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 47 Schmadeke/BOD is biochemical oxygen demand. It is the measure of the strength .... some industrial wastes are more difficult to treat... Norton/Is the two tiered structure pretty common? Schmadeke/No. Council/(All talking). Schmadeke/Most communities have a greater mix of industrial waste .... blended together... easier to treat .... What happens is when our industrial component gets so high and it is from a single industrial is when we start having problems... Lehman/Do we have that problem here? Schmadeke/Yes. Kubby/...pay for the impact they are having on the quality of our treatment .... Atkins/They have a choice. They could do some on-site treatment. They choose not to ..... Schmadeke/We can't fully accommodate our local industry because of this demand ..... Kubby/So it really puts a cramp on our ability to accommodate more industry .... Atkins/Chuck, do you want to explain that a little further? Council/(All talking). Schmadeke/Take one of our plants... south plant... capacity to remove 10,000 pounds of BOD a day. With some BOD, if we run 7500 pounds through there, we are operating at full capacity. We have everything running at full capacity just to insure that the effluent coming out at the other end meets state requirements because to remove some of that BOD takes more energy than normal domesticate waste. Kubby/ This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 48 Norton/Does making this change require any kind of a hearing or do we just lay it on them? Atkins/You can schedule a hearing... we have spoken with industries. Schmadeke/We have industrial permits that we issue and... we restrict the amount of BOD that they can contribute. Kubby/... are they responsible... financially? .... Schmadeke/Yes. Lehman/Is there a way we can deal with this difficulty other than a two tiered structure? ..... Nov/That is what this means .... It is a contract. Norton/ Schmadeke/More industry for a mix .... Kubby/It is a quality question. Schmadeke/Cedar Rapids... set up to treat industrial waste... Our plant is set up to treat normal domestic waste or residential waste... industrial waste is a small component. Norton/ Lehman/Will our new plant be of the same design? .... Still be primarily for residential? Vanderhoeff So this problem is going to continue? Schmadeke/Primarily for non-peculiar industrial waste .... Norton/Like an impact fee in a certain sense. Nov/I think I have four. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 49 Atkins/I know you sense we may be driving industrial away... Chuck works with these industries all of the time .... There is a very close working relationship .... I think they are actually shipping some of the out of the area now .... Lehman/ Schrnadeke/They have a high BOD contribution. Lehman/ Schmadeke/... they can't legally dilute... federal law doesn't permit dilution. Nov/What else have we here? Norton/Fire protection. Kubby/We shouldn't charge for fire protection. Nov/I don't like the wording of the sentence .... Atkins/The water goes down the street... We have people not hooked into the water line. But if there is a fire at that home, they will tap into that water system and we will provide fire protection. Nov/...sounds like everybody is going to be charged. Norton/It means if they are not hooked on. Council/(All talking). Norton/Major impact will be on the mobile home court, wouldn't it? Kubby/ Lehman/Isn't by far the biggest cost of fighting a fire the man-power... water has got to be a negligible part for putting out a fire ..... Atkins/A water customer has paid to run that line past that person's house ....and they haven't paid anything. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Kubby/...working towards getting everyone hooked up. Vanderhoef/ Lehman/When I was a kid... If we have a fire in a home that is not serviced by city water, that there be $30-40. Atkins/That is the suggestion ....annual fee. Lehman/Only if they have a fire. Atkins/I am not going to charge somebody for a fire call. Lehman/All right, forget it. Nov/ Norton/...Why don't we ...people that expect fire protection, pay for it. Baker/Seems like a reasonable charge. Lehman/I think they are paying for it now. Council/(All talking). Atkins/Three- three .... Council/(All talking). Nov/I don't want to charge. Lehman/ Atkins/Our fire pumper carries 300 gallons of water or more .... Norton/In fire protection... sizing the main ....size for the fire ....real expense .... Page 50 This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Appointments 97-139 S1 Nov/Human Rights Commission. Kubby/Scan Johnston withdrew his name. Nov/He is out, so we have four from which to choose. Kubby/...Sean had said that a council person had some very strong concerns about his application .... the way it was given was very hurtful .... talk about different people... don't want to... put volunteers in an uncomfortable situation. I think the same should go for private conversations. He would not tell me who it was .... I wanted to put it out here. Baker/When did he withdraw? Kubby/Yesterday .... criticism... three year time commitment .... I talked to him about other ways he could hook into the human rights community as a volunteer with the Commission .... Norton/I understand what you are saying. Nov/I think he withdrew today. Kubby/He talked to me yesterday. Nov/He talked to Heather today. Norton/I like Major .... Council/ Vanderhoef/...I liked Astrid as to her for her qualifications ....She has a lot of history behind her. Norton/Seven women already .... Major would bring a certain perspective. Baker/ ....I don't know anything about any of these people .... Page 51 Lehman/Major applied for the PCRB .... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Vanderhoef/I did some checking. Karr/As a reminder, you have another opening coming up .... Kubby/I really like Joseph Kaiser because we are doing a lot more education about transgender issues ....Commission is trying to do a lot of active education ....good resource. Norton/...Major will have some of that, too ..... Vanderhoef/Dean did say Astrid would be his #1 and Charles Major would be his #2. Norton/ Nov/I think I hear four people for Charles Major .... Larry .... Baker/That is the one I remember the most .... Vanderhoe£/ Norton/ ....look at exactly how a committee is made up. Karr/Two things... on your agenda, you have got three you are going to announce tomorrow, #21 on your agenda. That might help you with your make-up .... Nov/We are going to announce... three openings. Karr/You are going to announce three... making an appointment. Nov/There is the potential for the other three to come in later. Norton/ Council/ Vanderhoef/I have been told by one member that she will not re-apply .... Diane... Karr/That was Charles Major who got Nov/That is what it sounded like. Page 52 This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 53 Human Rights Commission: Charles Major. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 54 Council Agenda/Time 97-139 S2 1. Kubby/(Agenda #20- 45 DAY EXTENSION TO THE POLICE CITIZEN REVIEW BOARD FOR THE FILING A REPORT WITH THE CITY COUNCIL ON COMPLAINT #97-1.) Marian, do we know if there are any objections from the complaint in front of the PCRB for the extension? Karr/No, that isn't a provision to ask the complainant. Kubby/Is there any way we could call and check in with that person so there is a clear communication about the reason for it? Karr/We certainly can do that. We also could send a copy of the letter. Kubby/I was thinking about having some information for tomorrow night. Karr/I certainly can make an attempt to contact. Nov/I can't hear what you are saying, Marian. Kubby/I understand that it is not a provision of the process but I think it would be a good courtesy .... Karr/We certainly can try .... Lehman/I am sorry, I didn't hear your question. Kubby/I wanted to know if we could just check in with the complainant to see if they had any objections. So they understood the reasons why there would be an exception of the process, the PCRB process. Nov/You are talking about the .... person who had complained. Kubby/Yes. Lehman/Wouldn't it be appropriate just to notify him why. We can't do much of anything .... Karr/We would definitely notify after council granted it. Karin is asking that he be notified, as a courtesy, at the front end. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 55 Kubby/ ....I don't this person would object ....Matter of, I believe, good communication .... Norton/I would like to raise a related point. Kubby/Could we get an answer if it is okay? Karr/Absolutely, if that is the desire of council. Nov/Send a letter saying we are going to extend 45 days and then find out if we get any objections. Karr/ Kubby/A phone call so we could have some direct communication... and we can hear the reaction. Karr/Karen would like to have a report by tomorrow night or a reaction by tomorrow night. Kubby/We can send the paper afterwards .... Lehman/Would it be more appropriate of the chairman of the PCRB made that call? Karr/No, I don't think it probably would be appropriate because they are making a judgment .... Dilkes/Maybe the thing to do is just simple to notify him that the request has been made. He can then choose or choose not to talk to all of you. Nov/I don't believe we should phone everybody every time we decide to grant an extension .... Vanderhoef/...not in the process. Baker/ .... Just say there has been a request... As a matter of courtesy... complainant should be notified...request for extension .... Just do it, it is not a big deal. Lehman/Just do it. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 56 Karr/I will make every attempt to call him. 2. Kubby/(10/3 IP8-Melrose Avenue) There was memo in our packet from Jeff Davidson about some observations on how to possibly make Melrose Avenue function a little better... require some change in the marking .... Like us to request that we understand the affects of accommodating this. What are the pros or cons or the affects of doing this ....Should be contact the neighborhood association ....about the right turn lane. Nov/Oh, designated right turn lane. Kubby/That would make things flow better. Lehman/ Atkins/Let me get something to answer that first question. Nov/That would be only at that one comer. Atkins/Yes. Norton/What is being proposed? Nov/Allow a designated right turn at the comer of Melrose .... Kubby/...a designated right turn lane. Norton/It doesn't add any lanes .... Lehman/There is a left turn arrow .... Kubby/It might help the flow. Vanderhoef/I am surprised that it isn't there. Kubby/We are going to get a report. 3. Kubby/Last thing. I am making money for the Free Med Clinic... Hospice Road Race, if anyone would like to sponsor me .... This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Nov/I have already committed to another organization. Kubby/ 4. Norton/I am a bit concerned about the status of a number of commissions .... Design Review .... Absences... I wonder if a letter from somebody to commission chairs reminding them of the rule about three consecutive unexcused absences is grounds- I don't know whether anybody is acting on that. Vanderhoef/Is it in their by-laws? ....suggested that each commission look at it .... Norton/Design Review says three consecutive unexcused absences. They had had some problems... reminding all the chairmens .... Karr/What about reminding staff and they could talk to their commissions? Norton/That would be all right ....just remind them ....trouble with inconsistent attendance. Atkins/I will have staff do it. 5. Nov/I will mention ....applaud the cleaning operations ....on the street... machine... green machine ....some lady... hate to see them taking the pretty leaves .... Vanderhoef/ Norton There is a different version... not the green machine... brought the big scrubber down... impact terrific... Atkins/We have expanded it .... Dubuque... Iowa... added a block. I will get you a map .... Lehman/We are having problems with the green machine .... Norton/ Atkins/ I will get you a map. Norton/I appreciate the effort and the visibility .... Page 57 This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 58 6. Nov/We had a phone call from Jean Lloyd Jones. There is a mayor from Russia... Friday morning... interested in developing a relationship as a sister city. I am going to be here at 10:30 Friday morning ....He would like to meet other council members ..... Lehman/ Norton/I have got to meet him .... Nov/Marian, do we need a minute taker if we have more than three? Is this considered social. Kubby/ Nov/He is here to get accounted ....not a decision making meeting .... We have to know how many are coming .... I have three more in addition to me. Dilkes/I will look at it tomorrow and I will tell you .... Nov/I told Jean... minute taker... limit ourselves to three .... 7. Nov/Saturday morning... visit a farm.. sponsored by the Chamber of Commerce Farm Committee ....do it...fascinating field... conglomerate of three farmers ....very interesting .... Kubby/Ironic ....pig waste... in concrete .... Nov/But they are able to pump it out of the concrete .... farm chemicals .... CHANGE TAPE TO REEL 97-39 SIDE 2 Nov/The smell is really not bad. I was there and I was smelling it .... Because they are adding all kinds of anaerobic stuff, you could actually walk into this thing... big tank... doesn't smell bad. They have all kinds of odor control. So I am assuming that the odor control still exists when you are spreading it and he is not spreading it as an air born liquid .... Norton/That is the way they do it in Europe all the time ....put it in tank trucks and haul it out. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 59 Nov/...It is spread on the ground. Norton/I wanted to be there. Council/(All talking). Nov/If they do it again sometime, I suggest that you go. Norton/ ....I really wanted to go. 7. Nov/ ....Wayne said that they are going to put in an application for a regional soil conservation district. If Johnson County is in the region, we should send a letter of endorsement. So I suggested to him that he send us some 'information and... come to the meeting on the 20th so that we can safely sign the letter on the 21st and send it off. We will add that to the agenda on the 20th. He said he was going to do it .... he is going to give me the information .... 8. Nov/Does anybody have any problem with the revised version of the ballot? Vanderhoef/I like the revised. That is clear for me. Nov/Marian, we will accept the revised version. Dilkes/The second revision? Nov/ Kubby/No for no delay. Nov/ Karr/The original proposal and the revision. The second proposal, you would like the revision. Nov/The second proposal, not the second revision. It is the second proposal- Kubby/ Norton/ This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 60 Nov/It is better than the first proposal .... Norton/Nobody knows what the issue is anyhow anymore .... 9. Dilkes/I am going back to the visit with the gentleman from Russia because it can conceivably evolve into a discussion... about whether you would have a sister city relationship. You probably shouldn't have four of you. Marian had a good suggestion. Why don't you just stagger your visits with him .... Norton/You can delete me all together .... Nov/If four people show up, we will stagger. Kubby/All right, so 7:00 tomorrow. This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697 October 6, 1997 Council Work Session Page 61 Sales Tax 9%139 S2 Nov/Sales tax. Larry- Kubby/I do want to note for the record, I am the only person who is against this and I am the only person who did my homework. Nov/On time. Norton/I just forgot about the deadline ....I gave you a copy. Nov/That was yours and Larry's... Ernie gave me his. So the only one I am missing now is Thornberry. Vanderhoef/You don't have mine .... Nov/You are about to give it to me .... Vanderhoef/ Nov/I am going to coordinate and compile these things and schedule a discussion .... [Baker left 10:20 PMI Norton/ Nov/All right, we can adjourn .... Meeting adjourned: 10:25 PM This represents only a reasonably accurate transcription of the Iowa City council meeting of October 6, 1997 WS100697