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HomeMy WebLinkAbout1997-12-15 TranscriptionDecember 15, 1997 Council Work Session page 1 December 15, 1997 Council Work Session Council: Nov, Kubby, Lehman, Norton, Thornberry, Vanderhoef. Absent: Baker. Staff: Atkins, Karr, Holecek, Franklin, Boothroy, Davidson, Helling (8:15 PM). Tapes: 97-163, side 2; 97-166, all. Review Zoning Matters 97-163 S2 a. Consider a motion setting a public hearing for January 13 on an ordinance amending Title 14, Chapter 6, entitled "Zoning," Article L, entitled "Provisional Uses and Special Exceptions," to provide for temporary use permits to allow short-term activities, such as special events or seasonal outdoor storage and sales. Franklin/To allow temporary use permits. This is like car sales in shopping center parking lots or something like that. Nov/We need to give permission for something on a private parking lot? Franklin/Well, it is a use that is not allowed there just by right .... neighboring car dealership wishes to use that parking lot for a car display. Well that car display and that car dealership is not the permitted use on that site. So it is a temporary use permit to okay that kind of thing. Nov/Okay. Kubby/Wouldn't go for things like craft shows... Thornberry/...circus in parking lot... Council/(All talking). Kubby/Is what they were saying correct, Sarah? It doesn't depend where on the property, it is whether it is a permitted use or not. Holecek/That is correct. Franklin/If we're going to have a zoo inside the building? 7:00 PM This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 2 Lehman/A petting zoo inside the Old Capital Center would take a special permit, is that right? Holecek/Yes. Lehman/How about a musical performance? That is certainly not retail. Franklin/Is that on the list? Boothroy/(Can't hear). Unfortunately, I don't have the ordinance in front of me. As I recall, if it is within a building and it is associated with a retail use, it doesn't require a permit. Boothroy/ Does not. Lehman/So a musical group would be associated with retail and wouldn't have to have a permit. Boothroy/And musical performances like at Old Capital Mall would not require one. Lehman/A petting zoo for the little kids outside J. C. Penney's is associated with retail? Boothroy/Well, a circus or rodeo- Thomberry/We are just talking about brining some animals in and having a little thing ..... Nov/ Franklin/How about, next time when we have a p.h. and we go into the detail of it all, we have all these answers for you. Lehman/Good idea. Council/(All talking). Franklin/We are just setting p.h. b. Consider a motion setting a public hearing for January 13 on an ordinance amending the Building Code and Title 14, Chapter 6, entitled "Zoning," Article B, entitled "Zoning Definitions," to change the definition of GRADE. This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 3 Franklin/Just setting a p.h. on changing the definition of grade ..... c. Consider a resolution approving the annexation of a 2.59 acre tract located at 3151 Highway 6 East. (ANN97-0003) Franklin/To consider a resolution approving annexation of Moose Lodge property. d. Amending the Zoning Chapter by changing the zoning designation for a five acre tract located at 3151 Highway 6 East from County Rural (A1) (2.59 acres) and Rural Residential (RR-1) (2.41 acres) to RM-20, Medium Density Multi-Family Residential. (REZ97-0017) (1) Public Hearing (2) Consider and Ordinance Franklin/To continue the p.h. We have the signed CZA. It is all set to go. You can do closing of the p.h. and first consideration tomorrow night if you wish. e. Consider an ordinance amending the Zoning Chapter by amending Title 14, Chapter 6, "Zoning," Article B, "Zoning Definitions," Section 2, by changing the definition of Transient Housing to increase the number of days persons are able to stay as temporary residents. (First consideration) Franklin/First consideration on length of stay in transient housing. f. Consider an ordinance amending the Zoning Ordinance by changing the use regulations of a 2.81 acre tract, located southeast of the intersection of Iowa Highway 1 and Naples Avenue, from County CP-1, Planned Commercial, to CI-1, Intensive Commercial. (REZ97-0014) (Pass and adopt) Franklin/Pass and adopt on the rezoning on Naples. g. Consider a resolution approving a preliminary and final plat of a Resubdivision of Lot 7, WB Development, a 1.78 acre, two-lot commercial subdivision located southeast of the intersection of Naples Avenue and Escort Lane. (SUB97-0024) Franklin/G. and h. should both be deferred to January 13 .... legal papers .... There is a lot owners association covenants that needs to be amended. Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 4 Nov/All right, we are deferring g. and h. h. Consider a resolution approving a preliminary and final plat of a Resubdivision of Outlot A, WB Development, a 15.9 acre, one-lot commercial subdivision with one outlot located on the east side of Naples Avenue, across from Alyssa Court. (SUB97-0025) This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 5 Peninsula - Proposed Development Process 97-163 S2 Nov/Peninsula development. Franklin/What I wanted to discuss with you... how we are going to proceed with this. We have drafted a request for qualifications. The intent is we go out and get a consultant to help us with a design concept for the peninsula property and we would look for someone who has experience in putting together traditional neighborhood developments and their charge would be to prepare a design plan, a conceptual design plan .... They would assist us in putting together a request for proposal... design concept... pictorial rendition of what we want to have happen there .... have some drawings to go with it... to go out and get developer... developers. Thomberry/You can't do that in-house, Karin? Franklin/No, we do not have the skills to put together this kind of design concept ..... Part of this... we do this through a public process .... include people who might have an interest in this property .... part of this process in developing this concept .... move from the concept to the actual development. Norton/ Franklin/I think probably we would do most of the verbal for the RFP .... What skills .... we do not have are the drawings and the experience in doing traditional neighborhood development. We want to bring somebody in who has that experience... work with the public... be able to visualize that and draw it. Thornberry/Would these be local people? ..... Franklin/The consultants to do the traditional neighborhood design? I don't know of anybody who has done that locally ..... Kubby/ ....Cedar Rapids... Fairfield .... Norton/What kind of numbers are you talking about here, roughly? Franklin/It depends on how long the sherret is .... somewhere from $50,000 to $80,000 ..... It is also something that we would be able to use, not just on the peninsula ....We can use that in various parts of the community. This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 6 Kubby/With the sherret, how does that coincide with the brainstorming that we did? Franklin/One of the things that we will include in the RFP .... statement that I put together in that November 3 memorandum to you .... That has been taken to the P/Z Commission .... Lehman/ .... I think this project... I would love to see this work... I think there needs to be as much input by local developers .... along the way... So that when the RFP goes out, there is no basic surprises... They will have been brought along step by step .... their input ....explanation from the consultant to them ....sell them on the concept ....I think this can fly... require... working with...developers .... Nov/I think they would be interested in the sherret process ..... Franklin/One thing we have to be careful of... We cannot focus on any particular developer ..... so as not to taint the RFP process .... Lehman/ ....specifically invite... developers .... Franklin/Just as we did when we had Mr. Dover come in... major developlrs .... most of them were there. Lehman/ .... so important. Franklin/A learning process for everybody .... that will bring some people on board to be thinking this way... other projects .... Lehman/We need them on board... have them be part of the process. Franklin/ Vanderhoef/Did we get information about Mr. Dover at all after he left... about his thoughts specifically for this property? Franklin/Yes, we had a conversation with him... worked with him all day .... He had some ideas about the peninsula... interesting ideas about the commercial aspects of it .... need to work through .....hotel, restaurant .....trying to get at the economics of how one would do that .... I think we should get too hung up on the neo-traditional concept in terms of having commercial right there in residential on this site .... This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 7 relatively small site... limitations in access ....having a very small kind of commercial thing. Vanderhoef/ Franklin/We are talking about the population that would be on the peninsula .... Washington Park property north of Foster Road .... whole area ..... Norton/ Franklin/I would like very much to get the owners and developers of property north of Foster Road involved in the sherret .... The timing on this, if we send the RFP out by the end of this week... get it back by middle of January or first of February .... working through that sherret process so that we had an RFP to go out maybe in around April. And then... response to that, due back by July or August... leaving about four months... developer... get quite specific in terms of what they would do on the Peninsula... enough time for them to put some thought into it .... Then selecting the preferred developer in September or October... person that we would work with to get down to the detail .... Learn... whether it is feasible to look at this project as being developed by more than one... Make sure you get the coherence .... If that time schedule that I have outlined works... possibility then of construction beginning in spring or summer of 1999... depending upon the Elks getting the golf holes done... coordinating our construction of Foster Road .... That is the scheme at this point in time. So if that is okay with you guys, that is how we will proceed. Okay. One other item related to the Peninsula. In continuing to look at this, we have thought about the possibility of selling just the top as opposed to the top and the slopes. And the thinking there is the slopes are an area where we have talked about there not being development there but transferring the density to the top. And the notion here is that we transfer that density prior to the sale of it .... selling the same value in terms of how many units you can get but the ownership would just be the top flat or buildable portion. The city would retain the hillsides and we essentially get what we want. Kubby/It sounds like putting an overlay zoning on it in some way. Franklin/ ....we will own the flat down at the bottom... retain that hillside ....take that density... transfer that to the top. This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 8 Nov/What about maintenance? ..... Franklin/I think it becomes just a maintenance issue just as the flat is ....maybe even less so... just woods .... Norton/Could be tough to find... question of where that slope begins... sticky issue. Franklin/Maybe looking at topography... protected slope... critical slopes... steep slopes... have some of that in the developable land. Norton/I assume we will see sketches of this .... Franklin/Oh yeah. We are working on a survey now .... In terms of concept, I wanted to run that by you and see what you thought ..... Lehman/Wouldn't it be wise in not making that decision until after we see what the consultant comes up with? Franklin/Possibly. Lehman/I don't have any great desire for the city to own that property. I think that property could be sold along with the upper portion with the stipulation that it cannot be developed. So any maintenance... responsibility of the homeowner's association ..... We could prohibit building in that area ..... Norton/ Vanderhoef/Wouldn't we have to change our zoning ..... ? Franklin/Yeah, we are going to have to change the zoning on the whole peninsula right now. It is ID-RS and we are going to need it to go to P and some combination .... Norton/ Vanderhoef/ ....I am not quite ready to sign off on it yet ..... Franklin/ Nov/Isn't there another issue, someone else's property asking for rezoning to higher density on the Peninsula? This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 9 Franklin/That is farther east ....pretty close to the Calibria or No Name Street/Foster Road intersection. Thornberry/I like Ernie's suggestion ....up to homeowner's association to keep it .... Lehman/We have so much land now that we have to maintain ..... Kubby/On the other hand... they could be cutting trees down .... Vanderhoef/Also property tax advantages ..... Council/(All talking). Lehman/I would like to see what he comes up with. Norton/ Kubby/That is the tradeoff for protecting that land ....You have to compensate somehow to make it feasible .... Thornberry/Let's not do that until we see what the developer- Franklin/Okay. Kubby/I assume that part of the sherret would be a tour out there for those who haven't seen the property .... Nov/Be sure the consultant reads the Sensitive Areas Ordinance. Franklin/Oh yes ..... Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session Low-Income Policy and Late Payment Fees 97-163 S2 Nov/Low-income policy and late payment fees... I don't see Don .... Atkins/He is here ..... Nov/Let's read this ...... Lehman/ .....well done ..... Nov/Okay, are we ready to move on? Norton/Let's talk about them. Kubby/ ....late fee first. Nov/Does anyone have any questions for Don. The memo is pretty thorough. Vanderhoef/I think it is just a philosophy right now whether we want to say that there is this amount that we are asking for administration of those additional letters that have to go out when someone is late with their payment and when charging the user fee of 1.5%. Lehman/Do you have any idea of.... 700 letters week... late notices. Do you have any idea of what the amount of those bills are? ..... Yucuis/! don't .... Kubby/That the big industry users are paying their bill. Lehman/I would think so. Vanderhoef/...residential customer that is more apt not to pay. I did have some conversation with Don this afternoon and he said perhaps the $3.00 is a little bit high for the administrative fee. It could be a bit lower ....I would like to have it separated out ..... Nov/What about the programming? Is it difficult to do it in this way? .... Yucuis/If we are getting a flat fee, it is going to add time to the program. The sooner you can tell us that is what you want... more time we have to do it as far as page 10 This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 11 programming goes .... A straight percentage amount is easier to program than flat fee plus. Norton/A straight percentage is pretty stiff for those big users .... Lehman/I don't think that is the problem. Council/(All talking). Nov/If they sent out a pay that says pay by this date this amount. After this date, that amount, there will be fewer letters sent out. People will see it up front. Lehman/ ....add penalty into original bill .... Norton/Have two numbers, pay by now and pay by next time. Thornberry/I don't know what strata the delinquencies fall in. Do you know, if there are some that do this a lot? Are the same names cropping up? .... Yucuis/If there is the same names coming up, it doesn't come up very often .... Section in our Code that says if you are late paying, late paying, late paying .... delinquency deposit added on ....three times in a 12 month period .....It is not a big percentage .... Thornberry/Ballpark number? .... Yucuis/ Norton/If you could back the fix fee off.... there must be a constant component in it ..... administrative fee .... Kubby/... a percentage... they understand that. Norton/ Lehman/If you were to send a bill with two amounts... paid after a certain date... prior to a certain date ....easy to program a flat fee plus 1 1/2% of that ....Send me a bill that is $20 paid by 10th of the month. $21 if paid after the 10th ....It is easier to program that based on a percentage of the bill or a flat fee plus a percentage of the bill? This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 12 Yucuis/Percentage of the bill. Norton/I don't understand .... adding a constant has got to be about the most trivial process for a computer ..... Vanderhoef/If we are going with the two figures... want the gross and the net. If we just put those two figures in but make a statement on the bill .... Yucuis/Printing out the bill a certain way is no problem whether you have the flat fee or 1 1/2%. But ifI call in... I owe $45 but I had a thing over here that said I only owed $42... next bill in there. We have to be able to look that up .... We can't just say... $3.00 fee .....We have to give them straight answers... programming gets a little complicated .... Vanderhoef/So the total on this bill for the late payer, they can consistently know that that is $3.00 plus 1 1/2%. That can be written on the statement .... Kubby/...If you only pay part of your bill on time and you have a balance due .... Yucuis/It is just explaining it to people that don't pay on time .... Thornberry/If you are late, it is going to be another 5%, period .... Norton/Suppose we had a fixed fee plus 1 1/2%. What is the 1 1/2 for? Lehman/The cost of mailing .... Norton/So they are all justifiable .... I would have argued to separate it out .... Kubby/ ....consumer friendly... have explanation for out bills... simplify .... Thornberry/ Vanderhoef/5%... takes care of our administrative fees .... Fine, go with 5%. Nov/ Lehman/Go with it .... This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 13 Nov/Now utility discounts. I take it from the resolution .... recommending that we do a 60% discount on water and wastewater and 75% on the solid waste and recycling. What does the council think about that? Norton/...logic .... Nov/He has provided with lots of good charts ..... Which one looks reasonable is the way we are doing it. Lehman/The 60/60/75 is a slightly less .... beyond that it does represent a slight increase over what they are paying now .... I don't have any problem with the 60/60/75. Nov/Everybody's bills are going up a little bit. Vanderhoef/ Kubby/ ....people are paying a little more. Norton/ ....go back and look at the over all rate structure .... Vanderhoef/ Norton/ Kubby/I am fine on existing percentages or going to the 60/60/75 .... Vanderhoef/I am okay with 60/60/75. Norton/All right with me. Nov/All right, 60/60/75 .... Vanderhoef/ ....stay where we are .... Nov/In some cases the increase is more than percentage increase than people who don't get the discount .... Kubby/ ....trying to make sure ....lowest income... has a better chance of livability. Thornberry/60/60/75 .... that's four. This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 14 Nov/All right ....60/60/75. Council/(All talking). Nov/Thank you, Don. Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 15 Parks and Recreation Reorganization 97-163 S2 Trueblood/I assume you have all had a chance... memo and look at the organizational chart that I submitted ..... Just to go through .... follow along in the organizational chart. It shows that we are... creating three new positions but we are eliminating two management positions... Park operations... eliminating Superintendent of Parks .... eliminating... City Forester .... Creating Superintendent of Parks and Forestry... includes CBD... person would be Terry Robinson .... Also creating a new position of Clerk Typist and new Senior Maintenance position .... Notice under Park Operations... Forestry Operations and CBD Operations, there are no lines draw between those ....intentional... want it regarded as one division ....It won't be uncommon .... more common to see Parks crews helping CBD .... that kind of thing. Kubby/ Trueblood/ Nov/Where are you going to put the offices for this? Trueblood/ .... at City Park .... New Parks Maintenance facility... having that designed .... City Park .... new Superintendent would move out to the Parks Maintenance headquarters immediately .... Thornberry/Where does Terry work out of now? Trueblood/The Cemetery Building .... Cemetery will remain its own division .....different enough from the rest of them .... That person would still answer directly to me. Lehman/Savings... $15,000 the first year. How do you envision that as the years go on? Trueblood/... I didn't word that real clearly. We can reduce the current budget of those three divisions by about $15,000. About $10,000 of that is either directly or indirectly a result of this reorganization. The other $5,000 is some staff turnover and replacements ..... Difficult to get a handle on it- CHANGE TAPE TO REEL 97-166 SIDE 1 Trueblood/ .... top step versus top step would actually cost more down the road .... $12,000 ....if everyone reached the maximum amount within their respective pay grade. This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 16 Lehman/So it would be $12,000 more than the present system ..... Norton/Terry .... you had a Parks Superintendent and Forester .... Does Terry then .... do the work scheduling for all of those folks? .....Who is telling who what to do in some sense? Trueblood/He would be doing it in cooperation with the Senior Maintenance Workers .... As you see in the Parks Operation... the Park Operations would remain the same personnel-wise. One Senior Maintenance worker would be reclassified .... Forestry Division would gain one new Senior Maintenance Worker .... These people will be working back and forth. In the CBD Operation... remain the same .... Two Senior Maintenance Workers in the Parks Division .... One in Forestry and one in CBD and those people would be the primary on-site supervisors of the work going on. Norton/ ....those four... supervisory ....component .... Trueblood/ .... even Maintenance Workers III might be out... working with temporaries .... then they are in charge... At times the IIs have some supervisory responsibility over temporaries .... Thomberry/Terry would the Park Senior Maintenance Worker... guy in charge... and Forestry guy .... will they be union? Trueblood/Everybody you see on his page with the exception of the temporaries and the Superintendent will be bargaining unit employees ..... Lehman/You are sold on this? Trueblood/That is correct. Kubby/Concern .... we ask Terry to do a lot of things... I want to make sure he is tending to our plant material as much as possible... Who is going to be doing? .....I want to make sure all those tasks get done. Trueblood/Right now, besides Terry... Forestry crew we have a person with a four year degree in urban forestry ....two year degree in horticulture .....Sherri Thomas... two year degree in horticulture... and new turf grass specialist ....plenty... taking care of plant materials. This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 17 Kubby/ Lehman/He would be charge of seeing to it that it is being done .....He has got obviously qualified people who can do it. Norton/ .... road reconstruction... bidding the planting separately .... We had trouble on both of those .... Atkins/We have done that where we have bid those landscaping contracts separate .... Norton/ ...supervising those things. Thomberry/Okay, looks good. Kubby/Thanks. Norton/Good luck, Terry. Trueblood/ Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 18 Sister City (IP1 -12/15 Packet) 9%166 S1 Nov/What do you people think about the Sister City idea? Kubby/I like it a lot... hesitant... I want to see what kind of community or organizational interest here is in #3-9 before I commit to doing #2 .... I need some questions answered about that energy.. time .... to create the non-profit, to run the non- profit .... Before I am willing to write the $480 check and pass a resolution. I want to know that there is some energy behind the resolution .....I want to hear some community conversation about this. Nov/There will be some city time to form a non-profit organization .... our City Attorney... funding it seems to be very flexible ....Hard to know if there is enough community interest in this particular city ..... Norton/ ....15 years on the Foreign Relations Council ....There is some work to do .... Vanderhoef/Has anyone talked to the Chamber or the University? .... to see if they have any interest in helping build a coalition. Kubby/ ....needs to be some footwork done .... Thomberry/I was thinking of maybe going visiting .... Should have a sister city ..... I don't see why we can't do it .... Osage. Kubby/ ....Osage... they are doing some stuff that we are not doing .... Norton/Got to make it work .... energy .... Thornberry/After visiting with the mayor... I liked the guy... I think the city is not a great match with Iowa City .....spa community .... resort ....It is more like ....Hot Springs, Arkansas .... Lehman/A lot more to that city than just spas. Council/(All talking). Norton/I would like to contact some of these other places... get more information .... Nov/If you have some contacts .... This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 19 Norton/I will certainly call. I will take Grinnell and Marshalltown .... Nov/...contact a city that is already in a sister city relationship... find out exactly what they are doing ..... Another larger stack of paper in Lisa's file .... You can always read more about it. Lehman/Dee, you say you are active in the Foreign Relations Council... I would like their opinion of this. Norton/I will see that that gets done .... Lehman/ Norton/We have a Center for Russia and East European Studies on the campus... contacts .... I will contact the College of Business .... These people are already heavily into this .... Vanderhoef/What is the expectation from the Sister City? What are they asking from US? ..... Nov/Will you read the file that Jean Lloyd-Jones had sent me? Norton/Yes. Kubby/ ....community .... what would be a good match ..... Norton/ ....Hank Madden is doing enterprise jobs there all of the time .... Council/(All talking). Nov/...they were interested in the Medical School relationship .... Norton/I will give a report on in-town activities .... Thornberry/I will see what Marshalltown is doing and why. Nov/A sample resolution is in that file ....All that information is available in Lisa's file. Council/(All talking). This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 20 Nov/Okay folks, we discussed the Sister City idea. We are going to have more research .... This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 21 Appointments 97-166 S1 Nov/We are on council appointments... new applications... take a minute to read those. Kubby/I wish we had some applicants who didn't fly .... Thornberry/There is only one member of the Airport Commission who is a pilot. Nov/There are two. Council/(All talking). Vanderhoef/Mark .... Kubby/Has a lot of skills... Lehman/I agree. Kubby/I will nominate Mark Anderson. Lehman/I will second .... Thornberry/Mark Anderson is fine. Norton/Fine. Vanderhoef/Go for it. Nov/Okay. Lehman/ ....his experience will be valuable to us .... Vanderhoef/Tom said to me he will be applying for some other ..... Nov/We could consider holding his application... Dick Blum is going off in a couple of months ..... Karr/...Mark Anderson will then resign from Design Review. Thornberry/Board of Adjustments I would like to T. J. Brandt. This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session Lehman/I would go along with T. J. Council/(All talking). Norton/Who are you talking about? Kubby/We are talking about Mark Anderson. Council/(All talking). Vanderhoef/He said he will not be reapplying for the open position. Council/(All talking). Thornberry/On Board of Adjustment I would like to nominate T. J. Brandt. Vanderhoef/I will second that one. Nov/Did you talk to him? .... Part of his description of this Board .... had the impression that this is a board of appeals .... Kubby/That is not really the goal. Nov/ Kubby/I liked Ed Wood's application...people involved with the apartment building... College and Summit .... look at those kinds of issues .... Norton/Could somebody bring me up to date .... Pat is going off.... What does Pat do? Holecek/Kate is a mediator .... Norton/Lowell Brandt? Trying to see what skills are represented. Holecek/I am not sure .... Norton/ ....What does Bill Haigh do? Vanderhoef/Bill Haigh is a pharmacist. page 22 This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session Council/(All talking). Norton/Nor presently overloaded with business .... that is not the case .... Council/(All talking). Norton/...I could go along with Tim .... Lehman/T. J. Nov/Okay. Airport Commission - Mark Anderson Board of Adjustment - T. J. Brandt page 23 This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 24 CouncilAgenda/Time 97-166 S1 1. Thomberry/I have a couple of questions... Steve are you aware of the library closing on a Friday to train? Atkins/Occasionally. Thomberry/Why do they close on a Friday? ..... Atkins/I don't know. I will try and find out for you. Thomberry/I just thought a Friday was kind of a weird time to close the library for training. Atkins/I will ask that question. 2. Thornberry/On the Board of Appeals... #4 of Iowa Board of Appeals... read this one paragraph (11/3 minutes) .... placement of laundry facilities .... reviewed .... They are enforcing the Code when they want to or maybe one person is doing it and another person is not enforcing the Code as written .... Nov/Sounds like they need training for that department. Atkins/Perspective... 600-800 building permits a year ..... Kubby/ Thornberry/When you issue a permit, be right ..... third time is not the time to say hey, you have got to move it. Vanderhoef/I would be interesting in knowing when that particular rule was enacted ..... retrofitting .... I don't know that that is what we ought to be doing. Thornberry/Consistency .... 3. Thornberry (Agenda # 4 d(4)-Kirkwood Jobs Training Programs) On this joint agreement with Kirkwood Community College. I understand that we only pay for that when it is- They only get money when it is used and they do a training and they have only done it once in the last two years. Norton/ This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 25 Vanderhoef/They can TIF. Atkins/And we approve. Norton/ Thornberry/I really don't see any problem. Kubby/I have a question .... Question raised .... training moneys are given... pay for employee during that training period... possibility of that employee being let go at the end of the training period ....One of the pieces of information that I would like to know before approving it ....If an entity has used this money before, I would like to see their record of the use of these moneys to make sure .... got to goals .... 1- If they get to the goal of the number of employees they were going to train .... 2- To get a record of retention of those employees after the training period ....Only for folks that have come back a second time for these moneys. Norton/ Kubby/Only entities that this agreement covers .... Thomberry/I hired these people for many years .... When federal government stopped doing that... I stopped .... massive amounts of paper work ..... Vanderhoef/It is Kirkwood that is doing the training .... If they TIF it .... Thomberry/They would be approached by a company .... Vanderhoef/ ....other program .... Norton/Karen is asking basically for a report .....about what happened .... Thornberry/ Kubby/ Norton/Some kind of feedback is what we are looking for. Thornberry/I don't have a problem with that. This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 26 Vanderhoef/ ....retention at training point .... Kubby/ Norton/Let us know what kind of people they recruited and how they did. Atkins/We can defer this until we contact those folks. Nov/I had a question on why a project within a urban renewal area gives us better notice than a program outside urban renewal area? .... I marked this .... give it to Sarah... write it in such a way that there is a reasonable amount of notice in either one. Kubby/Do we need to defer this? Atkins/I will make a couple of phone calls ..... Thomberry/Is this for new businesses? .... expansion? .... Atkins/(Can't hear). Thornberry/I thought it shouldn't be just for brand new businesses ..... Holecek/Dee, it is typically both expansions and new businesses. Vanderhoef/ Atkins/ 4. Thornberry/(12/15 Packet IP5-Sale/Disposal of Paving Bricks) The brick, that was a neat idea on the brick, Steve ..... I am just wondering how do you load that?... Are you getting a whole lot of stuff other than bricks? Atkins/ ....doing it by the pound. Thornberry/$.04 a pound if you get a whole lot of stuff. .... isn't really cheap. Kubby/ ....I would be chipping that stuff off and leaving it .... Atkins/Our intent... hands off. You drive in...there is the pile .... This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 27 Thornberry/That might be better .... Norton/Free to file a lower number. Atkins/The idea is to get rid of it .... Council/(All talking). 5. Thornberry/(12/15 Packet IP7-Pending Development Issues) On site location for Westport Plaza, Part 2. Karin, on your map, which is IP7 ....She made a little change on this map which makes it better to understand ..... Charlie Rupperts ....It is only a little bit of that I-1 .... not in the free zone .... 6. Thornberry/(12/15 Packet IP 11-Intersection of Melrose Avenue and Hawkins Drive). This change on Melrose Avenue and Hawkins Drive. I think we ought to put the turn lane in there. Vanderhoef/I agree. Norton/So do it. Who do we have to touch base with? Thornberry/Jeff Davidson. Atkins/You need to give me the go-ahead. Council/(All talking). Thornberry/Seems like there is a lot of work that has to be done. Nov/I have a question. Do you know why the DOT did not know we were putting in trees? .... Norton/He said they weren't on the plan they saw. Nov/I can't believe that .... Atkins/ This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 28 Thomberry/I think we ought to just sort of give the go ahead if there are four people that say yes. Vanderhoef/I do .... Kubby/At least get some feedback. Atkins/There is a lot of work that needs to be done. Thomberry/The price was less than the front of this building .... Vanderhoef/ Norton/ Nov/Do I hear four? I am still not sure. Kubby/I am ready to wait. Nov/Ernie, what did you say? Lehman/I think we are going to end up having to do this. Vanderhoef/Do it now .... Lehman/Richard Gibson .... Atkins/ Vanderhoeff It is too logical not to have it there ..... Council/(All talking). Atkins/You approved a design that was extensively negotiated with a whole bunch of people .... Norton/What are we saying? To change it or proceed to negotiate the change? Atkins/You cannot just arbitrarily change it. This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session Kubby/It would be unfair to the process .... Atkins/Got to talk to IDOT .... neighborhood. Lehman/Would there be any point in discussing this with the University? Atkins/ ....of course. Lehman/In their best interest .....in that intersection. Council/(All talking). Vanderhoef/That is the only east-west arterial that we have ....We have a whole population that is on west... West High School .... Lehman/I would like to see before we decide to do this .... see us talk to the University. Atkins/You must amend the ordinance. Lehman/I am well aware of that. Atkins/ ....talk to neighborhoods, IDOT, the University. Thornberry/All I am saying is I think we ought to get the ball rolling ..... Lehman/Let's investigate it further. Council/(All talking). Nov/I hear four people that say go ahead and check it out. Atkins/I hear you. Okay. 7. Vanderhoef/I just was curious if we had gotten any word back on the Scott Industrial? Holecek/Actually yes. We just received notification from the DNR that the stream location has been approved. S legal papers will go forward and be recorded tomorrow. page 29 This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 30 8. Vanderhoef/The Community Service Committee and the Oakdale inmates. I like the idea of moving forward with that project ..... do more projects every other week. Nov/I thought we were definitely doing that. Vanderhoef/We got a memo ..... Council/(All talking). Norton/I am certainly all in favor of making use of that. 9. Norton/ ....I will give you another list of railroad crosses ..... Council/(All talking). 10. Norton/I want to bring up an issue... trouble with ...water rates. I have looked at the numbers a lot... I don't understand- We are going to be short money .... If no raise next March .... I assume we still need the money. What I don't understand is where is it going? What is happening? .... $97,000... would go into our accumulation of cash .... that we would not gather .... Kubby/With our projected rate increases... from the schedule of rate increases, with the increase that we are going to pass tomorrow night and the rest of the scheduled rate increases, are we still going to be on target for raising money including the 20% down payment for both waste and wastewater? Yucuis/I believe we are. Norton/At the same time? You can't be on the same time scheduled. Yucuis/The thing that has changed, Dee- We had a rate increase in March '97 ..... projects... delayed... spread out projects because of delays. And because of that, the rate increase of March '97 isn't paying for anything... accumulating more cash this FY .... lesser debt to pay, lesser projects to pay. So that cash is there. Kubby/ ....rate increase schedule will not get stretched out .... Yucuis/ This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 31 Norton/Let me try again ..... If you do not collect $100,000... had you proceeded with the 15 and 10 rate increases .... residential .... There is $100,000 that you are not collecting next year .... cost of the Water Projects overall is not going down .... We have paid more .... My point is the costs are not decreasing... substantial relief this year... net increase is 2.3% ....I am worried... why not cut the rates overall rather than just cut the minimum ....give them two lower raises ..... Lehman/We have got an excess of cash from last year that we did not anticipate because we didn't use it for projects... also have had a substantial reduction in part of that sewer project ..... Norton/ .... It is conceivable that the costs are not going up... Why not make a smaller raise each of two years ..... taken me a couple of weeks in trying to analyze it... preferred some method of a smaller rate increase this year... and next year ..... Kubby/Next year the schedule is a smaller increase... percentage .... Yucuis/The percentage for water stays- CHANGE TAPE TO REEL 97-166 SIDE 2 Yucuis/ Norton/So 15/10 was projected for this year and 15/10 was projected for next year ..... this year we are doing ... Nov/We changed the minimum .... Norton/The net affect is you are not collecting as much money .... collecting $100,000 less than you would have otherwise .... Are the projects costs changing downward? Thomberry/Probably not .... $100,000 in the scope of things is not a large percentage .... Norton/ ....public relations standpoint... Kubby/Do it next year .... minimum is going to be cut in half next year .... Norton/I would have been more conservative .... may continue a little longer... urged earlier that we stretch this out over time ....That is basically what we are going to do, seems to me. This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 32 Kubby/ ....you know it is going to get stretched out a little. Norton/ Kubby/We planned for it .... Norton/What I was saying .... stumble and fumble .... Nov/ Thornberry/We don't want to charge you until it happens. Norton/This is extremely complicated ..... How much are you saying about this to the public tomorrow? Council/(All talking). Thornberry/ Norton/ I ubby/ Norton/I am going to explain the concern that they are going to get a windfall this year but don't hold your breath for next year. Kubby/ ....things change. Norton/Politically speaking, it would have seemed to me to be desirable to give them a half a break this year and another half next year ..... Vanderhoef/ ....bids start coming in high. Norton/I was kind of in the mood to move to defer third consideration. Kubby/ Nov/If you defer, are you going to go back to a 200 c.f. minimum? This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 33 Norton/Yes. I don't understand why we changed the minimum rather than just reduce the rate increase. Council/(All talking). Lehman/We changed the minimum because there are a number of folks who are using 100 c.f. or less ....that were having to pay the 200 c.f. minimum .....no significant affect. Nov/ Norton/ Kubby/Maybe Don can verbalize what this means for rate increases next year .... He is saying we are still okay with our schedule of rates .... Norton/ Vanderhoef/ Atkins/To the best of our ability .... all sorts of variables that are well beyond our control. So far we have been very lucky .... Nov/ Norton/ 11. Kubby/ Two issues... from discussion at the JCCOG meeting. One of them .... most communities are recycling plastics, #1-7 .....Most using City Carton as their drop off point .... Arkins/I will find out for you. 12. Kubby/When we approved .... solid waste plan for the County ....Solid Waste Advisory Committee. We really haven't heard much about it .... I want us to get moving on that in first six months of next year. Atkins/ Kubby/Direction from us to pick up the pace a little bit ..... This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597 December 15, 1997 Council Work Session page 34 13. Norton/Somebody mentioned to me .... dry cells .... Atkins/Hazardous Waste Day. Council/(All talking). Atkins/I will find out for you. Kubby/ Lehman/People are throwing them in the trash .... Council/(All talking). Nov/Businesses ..... Kubby/At one time .... couple of years.. talking about the battery thing .... Vanderhoef/Program down in,..Florida .... saving... batteries .... Kubby/Are we in agreement to step up the timing of the Solid Waste Advisory Committee? Atkins/I will send a memo out to you. 14. Lehman/Jerry Rice is playing tonight for the first time in months ..... 15. Nov/We have a letter from Deborah Galbraith, thank you for the appointment. 16. Nov/We have a phone call invitation from Suzanne Handler... reception at City High, 6:00, tomorrow evening .... honor of restoration of the mural by Byron Burford .... Not a public reception but we are invited .... We are here at 6:30 tomorrow .... Adjourned: 9:00 PM. This represents only a reasonably accurate transcription of the Iowa City council meeting of December 15, 1997 WS121597