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Home My WebLink About2004-01-08 Council minutes City of Iowa City MEMORANDUM Date: January 14, 2004 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Work Session/Retreat, January 8, 2004, 8:50 AM, at the Water Plant Community Room Council: Bailey, Champion, EIliott, Lehman, O'Donnell, Vanderhoef, Wilburn Staff: Atkins, Helling, Karr Facilitator: Jim Swaim Tapes: 04-05, Both Sides; 04-06, Both Sides; 04-07, Both Sides; 04-08, Side 1 (A complete transcription is available in the City Clerk's Office) Jim Swaim facilitated the day long session. The following flip charts were developed as part of the session: FLIP CHART # 1 AM Agenda Introductions Warm up "Who is that" Unconditional Positive Regard Guidelines Workshop Vision I Lunch FLIP CHART # 2 PM Agenda Nap Warm Up "What time is it" Wall of Wonder Vision II Issues Workshop Wrap Up CouncilWork Session Januaw 8,2004 Page 2 FLIP CHART # 3 Humanizes Know Each Laugh Remember to listen Not wanting some info shared/recorded Open meetings can inhibit Laugh at yourself FLIP CHART # 4 (Successful) Seen Heard Feelin.qs Respect "We" Empathy Differences "How can?" Cooperation Positive results Compassion Something done Compromise Team Efficiency - not the end all Enjoy differing Contentious - inhibits - doesn't feel good listening is more than waiting for someone to be quiet listening doesn't require agreement reduce tension openness Your position on an issue Still respect the person \ / Don't take it personally Mindful Give each other time Council Work Session Januaw 8,2004 Page 3 FLIP CHART # 5 (Unsuccessful) ® last was most enjoyable Seen Feelinqs Heard Finger pointing Lack of respect Name calling Elephant in the room "Faith on God" Confusion - '~Nhat is going on here" Stupid Frustration Anger Polarize Resignation Sad Grief Terrible FLIP CHART # 6 "Idea Board" Take each other personally Thou shall not condisend I want to hear "why" Listen thoughtfully and be respectful Sensitive in openness Let person speak before reacting Thou shall not name call Listen FLIP CHART # 7 (initial) "Pair" similar or related [Group] "!" Sensitive in Openness Listen thoughtfully and be respectful Listen [Group]" =" Thou shall not name call Thou shall not condisend [Group] "triangle" I want to hear "why" Let person speak before reacting [Group] "square" Take each other personally Council Work Session Januaw 8,2004 Page 4 FLIP CHART # 7 (First regrouping) "Pair" similar or related [Group] "!" Sensitive in Openness Listen thoughtfully and be respectful Listen Respect assures success [Group] "=" Thou shall not name call Thou shall not condisend [Group] "triangle" I want to hear "why" Let person speak before reacting [Group] "square" Take each other personally Vote your conscience Don't hold a grudge Don't take public personally Respect Council decisions Team has no letter "1" [Group] "star" Eye Contact Allow silent affirmation Positive Negatism Timing Ignore Connie's Slip-less past [Group] "hexagon" Teach Council Work Session Janua~ 8,2004 Page 5 FLIP CHART # 7 (Second regrouping) "Pair" similar or related [Group] "!"- RESPECT Sensitive in Openness Listen thoughtfully and be respectful Listen Respect assures success [Group]" = "- DISRESPECT Thou shall not name call Thou shall not condisend [Group] "triangle" - I want to hear "why" Let person speak before reacting [Group] "square" - ACCEPTANCE Take each other personally Vote your conscience Don't hold a grudge Don't take public personally Respect Council decisions Team has no letter "1" [Group] "star"- COMMUNICATION Eye Contact Allow silent affirmation Positive Negatism Timing Ignore Connie's Slip-less past [Group} "hexagon" - INFO X-CHANGE Teach CouncilWork Session Januaw 8,2004 Page 6 FLIP CHART # 7 (Third regrouping) "Pair" similar or related [Group] "!"- RESPECT Sensitive in Openness Acknowledge/Respect Others Listen thoughtfully and be respectful Listen First Listen Be honest Respect assures success [Group] "= "- DISRESPECT Thou shall not name call Thou shall not cond[send [Group] "triangle" - I want to hear "why" Let person speak before reacting Respect Council Decisions [Group] "square" - ACCEPTANCE Take each other personally Vote your conscience Don't hold a grudge Empathy Don't take public personally Achievement is collective Respect Council decisions Be positive Team has no letter "1" Don't take personally [Group] "star"- COMMUNICATION Eye Contact Allow silent affirmation Take the time Positive Negatism Be positive in message Timing Be clear with your request Ignore Connie's Slip-less past Eye contact with speaker [Group} "hexagon" - INFO X-CHANGE Teach Be informed Allow exploration Council Work Session January 8, 2004 Page 7 FLIP CHART # 7 (Fourth regrouping) "Pair" similar or related [Group]" ! "- RESPECTFUL INTERACTION Sensitive in Openness Acknowledge/Respect Others Listen thoughtfully and be respectful Listen First Listen Be honest Respect assures success [Group]" = "- DISRESPECT Thou shall not name call Thou shall not condisend [Group] "triangle" - I want to hear "why" Let person speak before reacting Respect Council Decisions [Group] "square" - ACCEPTANCE - PLAY WELL WITH OTHERS Take each other personally Vote your conscience Don't hold a grudge Empathy Don't take public personally Achievement is collective Respect Council decisions Be positive Team has no letter "1" Don't take personally [Group] "star" ~ COMMUNICATION - USE EFFECTIVE COMMUNICATION Eye Contact Allow silent affirmation Take the time Positive Negatism Be positive in message Timing Be clear with your request Ignore Connie's Slip-less past Eye contact with speaker [Group} "hexagon" - INFO X-CHANGE - INFORMED DECISION MAKING Teach Be informed Allow exploration Council Work Session January 8, 2004 Page 8 FLIP CHART # 7 (Final) Informed Decision Makinq Teach Be informed Allow exploration I want to hear "why" Use of Effective Communication Eye contact when disagrees Take the time Positive Negatism Timing Allow silent affirmative Be positive in message Be clear in your request Eye contact with speaker Respectful Interaction Sensitive in openness Listen thoughtfully and be respectful Listen Thou shall not interrupt Respect assures success Acknowledge/Respect Others Listen first Be honest Thou shall not condisend Thou shall not name call Play Well With Others Team has no letter "1" Respect Council decisions Let person speak before Don't take public seriously Vote your conscience Take each other personally Don't hold a grudge Be positive Achievement is collective Don't take it personally Empathy (Lunch) Council Work Session January 8,2004 Page 9 FLIP CHART # 8 0-1700 1700-1839 1840-1920 City Napoleon John Gilbert- 1920-1950 1 st woman mayor west of Mississippi 1950-1960 Mike Dee Bob 1960-1970 Sycamore Mall Enzler's Student Riots Civil Rights Movement Connie's slip Ernie Connie Regenia Marian Dale Wal-Mart 1970-1980 Urban Renewal lC Charter Change in windows at Iowa Book Ped Mall Prairie Lights Neal Berlin Jim 1980-1990 Library New jail Old Capitol Center '86 - Steve Atkins Ross Council Work Session January 8,2004 Page 10 1990-1995 Building Recreational Facilities on East Side Flood 1995-2000 Coral Ridge Mall Whiteway Building Penn Project Shootings Wind Storm 2000-2003 Rebirth of Sycamore Mall Scott Blvd. H20 Plant Sewer Plant Library Tower Project Starbucks New water plant [Map exercise - attachment on file with City Clerk] FLIP CHART # 9 Trends Econ Development Haven for Iow income Job Center Moderation - of views Corridor High income - generous TIF/Balance in giving -->how if affects School District People are attracted to prosperous Budget growth Revenue sources for the City (no gambling) (decisions) Collaboration .-) w/County, other towns use of incentives School's strong Council Work Session Janua~ 8,2004 Page 11 FLIP CHART # 10 State Issues Need an agenda disconnected from City's Start small 28E Agreements Finance Critical Federal Incentives Transit / transportation - I Fiscal Efficiency Economic Development Waste Management Purchases - I Fire & Police - IIII -) regional training Housing - I Human Services Humble (not haughty) Small RR x'ing Neighborhood Arts Neighborhood Conservation Trail Connections Traffic Signals Turn Lanes City Park Pool Downtown Festivals Better 4~' of July Holiday Decorations Public perception / public relations of services Litter Council Work Session Janua~ 8,2004 Page 12 Flip Chart # 11 Telephone E mail Conversations Write Leave notes Memos in packet Public hearings Work sessions Formal meetings Cell phones Call Steve Marian Staff have a boss Eleanor Staff in general Takes 4 to ask for information Make a list / set up a time to work the list Wednesday staff meetings 1. "What did the Council do?" 2. Respect for staff (they watch how you interact w/each other and w/Steve FLIP CHART #12 Diads / Triads Humanized Ice breaker / families tic-tac-toe Confirming comm. Methods Map exercise Wall of Wonder lunch (non-City related) Better than we thought Re assess what we do Be relaxed We are the Council Meeting adjourned 3:25 PM.