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HomeMy WebLinkAbout2004-01-22 Info Packet~ CITY COUNCIL INFORMATION PACKET ~ January 22, 2004 CITY OF IOWA CITY www.icgov.org I JANUARY 27 WORK SESSION ITEMS I IP 1 City Council Meeting Schedule and Work Session Agendas IP 2 Memorandum from the City Clerk: January 27 Budget Presentations IP 3 Council Special Work Session January 13, 2004 IP 4 Council Budget Work Session January 15, 2004 I MISCELLANEOUS ITEMS IP 5 Memorandum from Mayor: Time Limits on Speakers Before Council IP 6 Letter from City Manager to Lane Plugge, ICCSD: Community Development Block Grant IP 7 Letter from Johnson County Mutual Aid Association: Radio Communications System IP8 Memorandum from Julia Tallman, Development Regulations Specialist, HIS: Callaway-Hawk Ridge Drive IP 9 Copy of Article [Legislative News]: Iowa League of Cities Status Update [Vanderhoef] IP 10 Memorandum from Jeffrey Horne, Budget Coordinator, to Board of Supervisors and Citizens of Johnson County: Results of Survey of Services IP 11 Letter from Carmela Ulin: Officer responding to a vehicle accident IP 12 Meeting Packet: January 26, 2004 City Council Economic Development Committee Citizens' Summary (Budget): 2005-2007 Proposed Financial Plan [Distributed at 1/22 Work Session] Iowa City/Coralville CVB (Convention and Visitor's Bureau) Times dated Dec. 11, 2003 [Distributed at 1/22 Work Session] Weekly Progress Report: Iowa City Public Library and Renovation [Distributed at 1/27 Work Session] FY 2003 Iowa City/Coralville Convention and Visitor's Bureau: Annual Report and Power Point Presentation [Distributed and presented at 1/27 Work Session] January 22, 2004 Information Packet /continued/ 2 FY05-FY07 Proposed Financial Plan (Budget): Revised pages PRELIMINARY/DRAFT MINUTES IP 13 Police Citizen Review Board: January 13, 2004 IP 14 Human Rights Commission: December 16, 2003 IP 15 Memorandum from City Clerk: Petition to establish a municipal electric light and power system ~ CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY January 22, 2004 www.icgo¥.org JANUARY 27 WORK SESSION ITEMS IP 1 City Council Schedule and Work Session Agendas IP 2 Memorandum from City Clerk: January 27 Budget Presentations IP 3 Council Special ;ssion January 13, 2004 IP 4 Council Budget Work 3n January 15, 2004 MI: ITEMS IP 5 Memorandum from Mayor: Time on Speakers B~ Council IP 6 Letter from City Manager to Lane Plu( CCSD: Development Block Grant IP 7 Letter from Johnson County Mutual Aid Radio Communications System IP8 Memorandum from Julia Tallman, it Regulations Specialist, HIS: Callaway-Hawk Ridge Drive IP 9 Copy of Article [Legislative News]: ue ties Status Update [Vanderhoef] IP 10 Memorandum from Jeffrey Budget Coordinator, t~,Board of Supervisors and Citizens of Johnson County: Its of Survey of Servic'e~s IP 11 Letter from Carmela Ulin: responding to a vehicle a~cident IP 12 Meeting Packet: Jan[ ~ 26, 2004 City Council Economic De'~elopment Committee JTES IP 13 Police Citi; Review Board: January 13, 2004 IP 14 Human hts Commission: December 16, 2003 IP 15 City Clerk: Petition to establish a municipal electric light and pow~ ~ City Council Meeting Schedule and ~ Work Session Agendas Janua~ 22, 2004 CITY OF IOWA CiTY www.icgov.org · TUESDAY, JANUARY 27 Emma J. Harvat Hall 6:30p - 9:00p Special Council Work Session Budget - Boards, Commissions · MONDAY, FEBRUARY 2 Emma J. Harvat Hall 6:30p Council Work Session City Conference Board · Remaining Agenda TBA · TUESDAY, FEBRUARY 3 Emma J. Harvat Hall 7:00p Formal Council Meeting TENTATIVE FUTURE MEETINGS AND AGENDAS · MONDAY, FEBRUARY 16 Emma J. HarvatHall PRESIDENTS' DAY HOLIDAY - CITY OFFICES CLOSED · TUESDAY, FEBRUARY 17 Emma J. Harvat Hall TBD Special Council Work Session 7:00p Formal Council Meeting · MONDAY, MARCH 1 Emma J. Harvat Hall 6:30p Council Work Session City Conference Board · Remaining Agenda TBA · TUESDAY, MARCH 2 Emma J, HarvatHall 7:00p Formal Council Meeting Meeting dates/times/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters Downtown Historic Preservation Survey West Side Plan Private Sponsorship of Public Services No Smoking within 20' of City Building Entrances Lawn Parking for U of I Football Games --~ ' CITY OF IOWA CITY MEMORANDUM DATE: January 21, 2004 TO: Boards and Commissions, FROM: Marian K. Kan*, City Clerk ~'~ RE: January 27 Budget Presentations Council budget work session of January 27 will hear from City Boards and Commissions regarding their request affecting the FY05 City budget. The following schedule was prepared to include a 5 minute oral presentation followed by a five minute question period. Presenters should plan on arriving 10 minutes ahead of their assigned time. ORGANIZATION NAME 6:35-6:50 Parks & Rec. Commission Matt Pacha 6:50-7:05 Senior Center Comm. Jay Honohan 7:05-7:20 Airport Commission Ron O'Neil 7:20-7:35 Library Board Shaner Magalhaes 7:35-7:50 Convention & Visitors Bureau Josh Schamberger 7:50 Budget cc: City Council s/January 27 organizational schedule.doc City of Iowa City MEMORANDUM TO: Staff of City Boards and Commissions FROM: Marian K. Karr, City Clerk DATE: January 20, 2004 (E-mail/Hard copy to follow) The City Council has scheduled a budget work session addressing the FY05 budget requests for Tuesday, January 27, starting at 6:30 p.m. if your Board or Commission would like to address the Council during this work session, please call me at 356-5041 (or email works too) to schedule a time. Boards and Commissions are being scheduled 15 minutes apart, and suggest each appearance include a 10 minute presentation followed by five minutes for questions. It is intended this time be used to discuss changes to the proposed budget. Date: January 22, 2004 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Special Work Session, January 13, 2004, 5:50 PM in Emma J. Harvat Hall Council: Bailey, Champion, Elliott, Lehman, O'Donnell, Vanderhoef, Wilburn Staff: Atkins, Helling, Dilkes, Karr, Miklo, Franklin, O'Malley, Mansfield, Herting, Lewis Tapes: 04-04, Side I (problem tape*); 04-09, Side 1 (A complete transcription* and materials distributed are available in the City Clerk's Office) JOINT MEETING WITH PLANNING & ZONING COMMISSION (REZONING APPROXIMATELY 119.94 ACRES FROM' INTERIM DEVELOPMENT SINGLE-FAMILY, IDRS, AND INTERIM DEVELOPMENT MULTI-FAMILY, IDRM, TO PLANNED DEVELOPMENT HOUSING OVERLAY - SINGLE FAMILY RESIDENTIAL, OPDH-5, SUBJECT TO CONDITIONS, FOR PROPERTY LOCATED SOUTH OF PEPPERWOOD ADDITION AND EAST OF GILBERT STREET. Sandhill Estates) P & Z Commission present: Bovbjerg, Freerks, Anciaux, Chiat, Koppes, Brooks, Hansen. PCD Director Franklin presented information. Individual Commission and Council Members expressed their views. STAFF ACTION: Tour scheduled for Thursday or Friday; agenda item for January 20 Council meeting. BUDGET OVERVIEW City Manager Atkins presented the FY05-07 budget review. Copies were distributed (and used as overheads): 1. Loss of Financial Aid 2. Budget Issues 3. We Are Fiscally Sound 4. Fund a Project/Program From Reserves 5. Will Project/Program Create Positive Fiscal Consequences? 6. iowa City- Property Valuations 7. Property Values 8. Levies (Budget page 21) 9. Estimated Property Tax Levy ... (Budget page 22) 10. General Fund (Budget page 30) 11. General Fund Year End Cash Value (Budget page 29) 12. Debt Service Fund (Budget page 32) Council Work Session January 13, 2004 Page 2 13. The Fiscal Policy ... (Budget page 34) 14. Earlier Budget Reductions 15. Budget Highlights (two pages) 16. Road Use Tax (Budget page 68) The City Manager reviewed basic budget policy issues that affect operations and the capital plan relative to the three year plan; possible fudher reductions in aid to Cities (Last fiscal year had population allocation, property replacement, and bank franchise. Two years ago also getting machinery and equipment replacement monies); debt service tax rates; provided a summary of the general debt fund expenditures and revenues; airport financing issues; Parks & Recreation request for money for a Master Plan; Library Board funding implications; Senior Center support; municipal electric issues. Pending issues include cable franchise negotiations; Homeland Security issues; downtown dumpsters; economic development policies (CVB and ICAD funding); joint communications center. Asst. City Manager Helling, Finance Director O'Malley and Budget Analyst Mansfield present for discussion. SCHEDULE The City Manager reviewed the budget schedule as follows: January '15 - Capital Projects (8:30 AM - noon) January '19 - Martin Luther King Holiday January 20 - Work session time TBA; formal at 7:00 PM January 22 - Open (1:00 - 4:00 PM) January 27 - Open (6:30 - 9:00 PM) February 3 - Set public hearing on budget for February '17 City Manager noted that the Mayor will be gone for the meeting on February '17 and encouraged all seven Council Members be present for the hearing; suggesting that the hearing and budget approval be scheduled for March 2 instead. Majority agreed not to vote on the budget the same evening as the public hearing. Staff will prepare a schedule for further review. Council agreed to meet with Library Board, Parks and Recreation and the Airport. Staff will prepare schedule and report back. HUMAN SERVICES AGENCY FUNDING HEARING The City Manager stated that the joint hearing conducted by United Way would not be done this funding year, and Johnson and Coralville have informed their agencies thera is no new money. Iowa City send a similar letter a few months as well. (Wilburn left the table due to a conflict) Majority requested that funding decisions be placed on the pending list, but no committee appointments (for the hearing process) would be made this year. Meeting adjourned 8:50 PM. Date: January 22, 2004 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Council Budget Work Session, January 15, 2004, 8:35 AM in Emma J. Harvat Hall Council: Bailey, Champion, Elliott, Lehman, O'Donnell, Vanderhoef, Wilburn Staff: Atkins, Helling, Karr, O'Malley, Herring, Mansfield, Lewis, Winkelhake, Knoche, Trueblood, Davidson, Fosse, Franklin, Rocca Tapes: 04-08, Side 2; 04-10, Both Sides; 04-11, Side 1 (A complete transcription and materials distributed are available in the City Clerk's Office) CAPITAL IMPROVEMENT PROJECTS City Manager Atkins introduced department representatives for discussion of the projects (pages Cl-C9 back of budget book). PROJECT NAMF STAFF 64-1A Plaza Towers - Finance Director O'Malley Burlington Street Bridge at Ralston Creek - City Engr. Knoche Camp Cardinal Road - Asst. PCD Director Davidson and Public Works Director Fosse Capital Outlay - General Fund - City Manager Atkins Court Street Transportation Center - Asst. PCD Director Davidson Dodge Street Reconstruction 180 to Governor - City Engr. Knoche, City Manager Atkins, Asst. PCD Director Davidson (moved to FY06) Dubuque Street & Foster Road Intersection - City Engr. Knoche, City Manager Atkins, PCD Director Franklin, Asst. PCD Director Davidson Economic Development - City Manager Atkins Emergency Communications Radio System - Police Chief Winkelhake, Fire Chief Rocca Fire Apparatus - Fire Chief Rocca, City Manager Atkins Fire Station ~4 Gilbert Street/Highway 6: Dual left turn - Asst. PCD Director Davidson Landfill Cell - Public Works Director Fosse Lower West Branch Road - PCD Director Franklin Meadow Street Bridge & Trail Connection - City Engr. Knoche (move to FY05) Melrose & Grand Avenue Intersection - Asst. PCD Director Davidson (move to FY04) Miller - Orchard Park - Parks & Rec. Director Trueblood, Asst. PCD Director Davidson Missing Link Trail - Parks & Rec. Director Trueblood, Asst. PCD Director Davidson Mormon Trek - Hwy I to Hwy 921 City Engr. Knoche, Finance Director O'Malley Dane Road Area Sewer Council Work Session January 15, 2004 Page 2 Old Bus Depot Land Acquisition City Manager Atkins Parking Garage Maintenance City Manager Atkins Riparian Restoration ~ Corps of Engineers - PCD Director Franklin (move to FY05) Peninsula & Waterworks Parks Runway Extension - City Manager Atkins Sand Road City Engr. Knoche Stormwater Permits, Plans - City Manager Atkins, Public Works Director Fosse Targeted Areas Housing Rehab Projects - City Manager Atkins, PCD Director Franklin Transit Capital Outlay - 3 buses & 21 cameras -Asst. PCD Director Davidson Water Distribution Building - City Manager Atkins, Public Works Director Fosse, PCD Director Franklin During discussion Council requested: · An update of unfunded projects, especially ranking critical bridges for lobbying state legislature · Sale of property options relative to water distribution building · Update from Parking statistics on use of ramps since changes made in permits SCHEDULE The City Manager noted the following schedule: January 20 - 6:15 PM start of special work session, preceding the 7:00 formal January 21 - 4:00 Joint meeting at County Administration Building January 22 - 1:00 - 4:00 PM (list of decisions to be prepared by City Manager and distributed after formal meeting of the 20th); open budget discussion January 27 - Schedule presentation with Library Board and Parks & Recreation; allow open budget discussion Council agreed to set public hearing on the budget February 3 for a special formal on March 1 (same night as the regular work session). This would allow all 7 Council Members to be present for the public hearing and vote on the budget, provide for not voting on the budget the same night as the hearing, and require no special meetings. A special meeting could be scheduled if information was received on March I at the hearing and Council requested deferral. Meeting adjourned ? PM. DATE: January 21, 2004 TO: City Council FROM: Mayor RE: Time Limits on Speakers Before Council The other evening when attorney Joe Holland was presenting to the City Council the position of Southgate as it relates to a zone change request for their Sandhill Development project, a circumstance occurred which I have to believe was both uncomfortable for Council and Mr. Holland. It was the circumstance of the Mayor limiting Mr, Holland's commentary to five minutes. It would seem to me this is unfair to the applicant who has paid a fee for the zone change request and is appearing at a public hearing we require. The amount of information exchanged at that public hearing is an important factor in public understanding of an issue. While I do believe there needs to be some limitations, it would seem as a matter of fairness the applicant should be deserving of more time to present his or her case to the City Council. It might also be helpful to have the Planning staff/Planning and Zoning Commission present a brief statement of position of the Commission at the beginning of a public hearing. This would allow the applicant to address any issues or concerns raised by the Planning and Zoning Commission/staff review process as well as presenting the position of the perspective developer in order that the audience may hear all sides of "the stow." It would be my suggestion that the City Council consider a policy whereby the applicant/his or her representative be permitted 15 minutes to present their zone change or related development request to the City Council at the formal public hearing. This would be assuming at the previous evening's work session, staff and representatives of the Planning and Zoning Commission have presented to us their particular position and any related background information on this issue. At the public hearing, the City Council could ask the Planning Director, planning staff and/ or a representative of the Planning and Zoning Commission be available to present a summary. Those in the audience who wish to comment on any of the information or positions of the staff, Planning and Zoning Commission, applicant, etc. would be provided five minutes as we normally provide an individual to comment. This seems to me to be more balanced and still allows those who wish to comment an opportunity to speak as well as maintaining some limits on the hearing process. It provides a more manageable format and can assure that the Time Limits on Speakers Before Council January 21,2004 Page 2 proposer of the change in zone/development issue is given a sufficient opportunity to present to the City Council their thoughts, concerns, and other related issues. mg r/mem/com menttime.doc CITY OF IOW^ CITY www.icgov.org 3anuary 2~, 2004 ICCSD Attn: Lane Plugge OFFICE OF THE 509 S. Dubuque CITY MANAGER Iowa City, IA 52240 Stephen J. Atkins City Manager Dear Lane: steve-atkins@iowa-city.org Dale E. Helling Thank you for meeting with me to discuss the school district's Community Assistant City Manager Development Block Grant (CDBG) application for a family resource center at Wood dale4~elli ng@iowa-city.org Elementary. As I understand, the school district will apply for the cost of constructing a family resource center that will add approximately 2,200 SF to Wood Elementary. The space will be highly adaptable to accommodate the changing needs of the neighborhood. The school district will utilize the additional space to partner with Neighborhood Centers of Johnson County (NCJC) to operate a pre-school program and will partner with area agencies to provide adult education, after school programs, parent education and services open to all community members. As we understand it, the recently passed ICCSD bond referendum included the addition of a multi-purpose room at Wood. The 2,200 SF addition listed in the CDBG application is outside the scope of the improvements identified in the bond referendum and would not proceed without the support of CDBG funds. Youth facilities and youth programming are high priorities according to our Consolidated Plan, the city's guide to allocating our federal dollars. The city also recognizes the need for additional recreational services that are accessible to Iowa City residents, especially in southeast Iowa City. Given the extent of the proposed improvements at Wood Elementary, I would like to initiate a conversation with the school district to consider the expansion of the multi-purpose room, as approved in the bond issue, to a full size gymnasium. A full size gymnasium would serve the students during the day and provide recreational programming opportunities after school hours. The application for a family resource center will go through our normal CDBG allocation process. Based on a favorable recommendation by the Housing and Community Development Commission and support by City Council members, it would appear financially advantageous to utilize the economies of scale and consider the expansion of the multi-purpose room into a full size gymnasium. By copy of this letter I am asking the Council to consider this as an option. I believe that the proposed improvements offer us the opportunity to fulfill various city, school district, and local human service agencies needs. I recognize much has to be done, as well as, identifying additional resources and the partnering relationship. Hopefully this proposal can be accomplished in order to better serve 410 E. Washington Streetall of our interests. As you proceed with your efforts to receive moneys from the Iowa city, IA 52240 Phone:. (319) 356-5010 Fax: (319) 356-5009 CITY OF IOWA CITY www.icgo¥.org CDBG allocation, please keep this in mind. I will ask Council to discuss this option at their earliest convenience. Sincerely, OFFICE OF THE /3__------- CITY MANAGER Stephen J. Atkins Steve Atkins City Manager City Manager steve-atkins~iowa-city.org DaLe E. Helling Assistant City Manager dale-helling@iowa-city.org cc: City Council Terry Trueblood Karin Franklin Tracy Hightshoe 410 E. Washington Street Iowa City, IA 52240 Phone: (319) 356-5010 Fax: (319)356-5009 IP7 Johnson County Mutual Aid Association Coralville Hills Iowa City JCAS Kalona Lone Tree North Liberty Oxford Red Cross Riverside Solon Swisher Tiffin West Branch January 20, 2004 The Board of Supervisors County Administration Building 913 South Dubuque Street Iowa City, IA 52240 Dear Members of the Board of Supervisors: Recently, discussion has surfaced regarding exploring the feasibility of a countywide radio communications system. In 1990, a report prepared by Ronald Vegemast Engineering, Inc., concluded that many existing radio systems were in need of being replaced and shared systems, with or without consolidation, would benefit all users and shared systems would be less expensive than multiple smaller systems. Unfortunately, consolidation of these systems was not pursued at that time. In May of 2000, the Iowa Department of Economic Development funded Response 2020, a study of the Johnson County Mutual Aid Association. The study called for the consideration of a joint communications center to serve ail of Johnson County. Currently, there is no plan in place to address the countywide communication system issue. The current communications systems are fragmented, in need of upgrades or replacement, and lack the capacity and interoperability necessary to meet the needs of the area fire departments. Minimally, 11 fire departments and the Johnson County Ambulance Service compete for radio communications on a limited number of frequencies in order to deliver emergency services. On behalf of the Johnson County Mutual Aid Association incident commanders, we respectfully request that the Johnson County Board of Supervisors participate in the planning for a countywide communications system. Thank you in advance for your assistance with this extremely important public safety issue. Sincerely, JOHNSON COUNTY MUTUAL AID ASSOCIATION Fire Chief Steve Emerson Incident Commanders Chairperson cc: City Manager Stephen J. Atkins, Iowa City Johnson County Mutual Aid Association IP8 CITY OF IOWA CITY MEMO TO: Steve Atkins; Doug Boothroy; Roger Jensen; Marcia Klingaman; Ron Knoche; Tim Hennes FROM: Julie Tallman, DATE: 16 January 2004 RE: Callaway- Hawk Ridge Drive Callaway will be pouring decks and walls for building ¢f4 between mid-January and the end of February. This building is located nearest the Harrlocke entrance. As you know, the site is sloped. The slope makes it more difficult to pour cement for this building. The foreman called me to ask if if they could use the Harrlocke entrance for the pours for this building. He said that they would be able to access all the other buildings from the interior of the site - that this would be the only instance where they would need cement trucks entering the site from Harrlocke. Marcia Klingaman contacted neighborhood association members, and we arrived at several conditions under which the pours will be allowed. The attached notice will be put on homes along Hardocke, Benton, and Weeber this afternoon. The notice is attached, as is a map of the Callaway site. Let me know if you have questions or need more information. Notice of Proposed Construction Callaway Contractors will be using Harrlocke Street for a series of four to six concrete pours, beginning the week of 19 January and concluding by Friday, 27 February. The pours are weather-dependent. Precise datee cannot be anticipated. Full cement trucks will be leaving Croell Redi-Mix from their location on South Riverside Drive/Old Highway 218. They will travel west on Highway 1 to Sunset; Sunset north to Benton; Benton east ~to Weeber; and Weeber south to Harrlocke. (Map on reverse). Empty cement trucks will travel from Harrlocke north to Weeber; Weeber nortf;~ to Benton; Benton east to South Riverside Drive, and return to Croell for another load. ,, It is expected that 12~16 trucks will be travelling this route over a period of four hours to complete each pour. The pours will not begin before 9 am, and they will conclude by 3 pm. On Thursdays, they will conclude before 2 pm. If you have questions or experience any problems while the pours are occurring, call Julia Tallman at 356~5132 (iowa City Building Department) or Ray Meyer at 339-7690 (Callaway Contractors) or Steve Donovan at 337-8838 (Croell Redi-Mix). Legislative News I I From Council Member Vanderhoef lPg ~ egis~,: tire r,,!e w~; Budget Emphasis The state budget is the primary focus of the ?004 session. Governor Vilsack set the stage by requesting "revenue enhancements" in his Condition of the State address on January 13. A majority of legislators immediately said they were unwilling to consider any tax increases this year. Therefore, the governor's budget proposal released on January 15, is likely to change before it passes. Unfortunately, the Governor's budget does not restore the bank franchise tax funding to cities and counties. Therefore, the League will support bills (House File 2029 and SF 2008) that restore funding. The governor's budget package fully funds propeV~y tax credits, however legislators still consider reducing or eliminating these credits in favor of education funding. Cities need to remind legislators that undercutting property tax credits will directly affect property taxes - and therefore schools. If local governments have to absorb the cuts, schools will have to absorb approximately 50% of any reduction. The Property Tax Implementation Committee This group met Wednesday, January 14. No legislative recommendations were considered, but that may occur at the next meeting on Thursday, February $. Senator Bryan Sievers (R-New Liberty) said he is interested in property tax limitation legislation. League representative Ted Tedesco urged continued consideration of freezing the residential rollback at 51.3% and reducing the agricultural (ag) capitalization rate. Rep. Kurtenbach (R-Nevada) said legislation was being drafted to address those issues. As the study continues, cities should ask that legislators freeze the rollback and change the ag capitalization rate to six percent to rellect current conditions to address the tax burden shilt onto commercial properties. Mandate Relief The League is lining up sponsorship for several initiatives regarding mandate relief. Rep. Bill Schickel (R-Mason City) requested a bill draft for an idea promoted by Public Strategies Group called "Freedom Communities" that may complicate other mandate relief http ://www.iowaleague.org/Legi siative/LegislativeNews.aspx 1 / 18/2000 Legislative News Page 2 of 2 discussions. The premise of Freedom Communities is that cities and counties who coordinate a major percentage of their services with other local governments can quality to receive special mandate relief from the state. Citizens would vote to approve Freedom Community status. While the League is very supportive of financial incentives to encourage govemment efficiency, this proposal will likely require significant work to prove it will provide hue relief to cities. The League is also concerned that legislators will use the Freedom Communities idea to further reduce city funding. Urge your legislators to approach this bill with extreme caution. Ask them to check with your city to see if this idea provides trde mandate relief before they express support. Bank Franchise Tax The League is working with banking representatives to reinstate the $8.8 million portion of the bank franchise tax previously allocated to cities and counties. If the tax is not reinstated, cities will lose approximately $5.28 million in fiscal year 2005. Although the governor's budget keeps the $8.8 million in the state's general fund, legislation was introduced this week in both chambers reinstating the allocation to cities and counties. Infon~afion on your city's loss can be viewed at City Allocation of Bank Franchise Tax. Economic Development The League's economic development priority focuses on two areas: 1 ) protecting tax increment financing (TIF) as an economic development tool; and 2) continuation or expansion of the Community Attraction and Tourism (CAT) program administered by the Vision Iowa board. Early indications are positive for both initiatives. The governor and legislative leaders indicate they are not pushing for major TIF changes. Cities will even discourage most "minor" changes. House File 686 passed the House in the 2003 session and is the likely place for any changes to occur in 2004, so we will watch to see if this bill starts moving in the Senate. Encourage your legislators to resist TIF changes unless they hear otherwise from you. The governor proposed a $150 million bond issue to continue both the CAT and Vision Iowa programs. Legislators are not currently supportive of bonding, but key officials have indicated preliminary support for CAT funding fTom the Rebuild Iowa InfTastructure Fund if possible. They do not expect to continue Vision Iowa funding this year. Express support for CAT to your legislators. http ://www.iowal eague.org/Legislative/LegislativeNews.aspx 1/18/2000 BOARD OF SUPERVISORS Pat Harney, Chairperson Mike Lehman ~~ Terrence Neuzil Sally Stutsman Carol Thompson Date: September 24, 2003 To: Board of Supervisors and Citizens of Johnson County Fr: Jeffrey Home - Budget Coordinator Re: Results of Survey of Services The survey was open until the end of August, however I accepted some that came in after the deadline. I wanted to allow for as much participation as possible. 114 surveys were completed and turned in to me. 80 via the Intemet, and 34 by mail or turned in by hand. There was participation from all areas of the county. The unincorporated areas of the county were well represented. Most completed forms came from Iowa City. It was apparent that there are different priorities to people in different geographic areas. But there were also some similarities. Some forms were not completed totally, others not correctly. Some things I had to disregard because they were not applicable. This was not a scientific survey, but does shed some insight on the views of the public. I wish to thank everyone who participated in the survey. 913 SOUTH DUBUQUE STREET, SUITE 201 * IOWA CITY, IOWA 52240-4207 * PHONE: (319) 356-6000 · FAX: (319) 356-6036 I) The following services were rated on a scale of 1-10 of their importance to people. The number next to them is the average. (1 being the lowest, 10 being the highest) A. Ambulance ~ 8.97 B. Public Health Services ~' 7.60 C. Veteran's Affairs Y 7.03 D. Child & Family Welfare Services~ 7.14 E. Assistance to the needy ~ 7.07 F. Alcohol/Drag Treatment 6.00 G. Services for the Elderly ~ ~ H. Youth Services 6.96 I. Planning & Zoning 6.54 J. Historic Preservation 5.50 K. Economic Development 6.54 L. County Website 4.08 M. Paratransit (SEATS) a~ _~ N. Public Buildings & Equipment 6.59 O. County Parks 6.10 Unincorporated Residents Only: On a scale of 1-10 please rate each of the following on what you feel the importance of the following services are. They should not be ranked against one another, but should be rated individually (1 being the lowest, 10 being the highest) A. New Road Construction & Upgrades 6.53 B. Road Maintenance 8.22 C. Library Service 5.44 II) On a scale of 1-10: How would you rate the level of county services generally? _7.15_ III) Do you feel that local governments in Johnson County cooperate (Please check one) A.) Too Much 3%__ B.) The Proper Amount 41% __ C.) Not Enough 56%__ IV) What services (if any) do you feel that local govermnents could have more cooperation on? (Please check which one(s) that you feel apply) A. Transit 55% B Human Services 52% C Libraries 38% D. Police & Fire __62%__ E Economic Development __41%__ F. Others __10%__ V) On a scale of 1-10, please rate the overall quality of life in Johnson County 8.52 VI) On a scale of 1-10, please rate the following factors in determining the quality of life in Johnson County: A.) Human Services 6.71 __ B.) The Arts & Entertainment Venues 7.63 __ C.) Government Services 6.75__ D.) Parks & Recreation 7.46__ VII) Do you feel the quality of life in Johnson County is: (Please check one) A.) Better than five years ago? 34%__ B.) The same as five years ago? 34%__ C.) Worse than five years ago? 23%__ VIII) Unincorporated Residents Only On a scale of 1-10 please rate the following: (N/A if you have not used the service) A.) Condition of Roads 7.27 B.) Flow of traffic 7.13 C.) Building permit process __4.55__ D.) Library Service __ 5.92__ IX) Unincorporated Residents Only Have you used the following service within the last year? (N/A if you have not used the service) A.) Library 38% B.) Ambulance 3% C.) SEATS 6% D.) Building Perm/ts __2% X) What value do you think you get for your county tax dollar? (Please check one) A.) Very Good __14% B.) Good 34% C.) Fair 45% D.) Poor 3% XI) Which statement best describes your view? (Please check one) A.) Property tax increases are acceptable if they ensure that service levels will remain the same or increase 48% B.) Property taxes should remain the same, even if they mean a reduction in some services 28% C.) Property taxes should be reduced even if it means reducing the level of services 17% XII) When you contacted the county govermnent, how did you communicate? (Some checked offmom than one) A.) By telephone 38%__ B.) In person __62%__ C.) By e-mail __10%__ D.) By mail 7% XIII) In your dealings with county staff: (Yes/No) A.) Did you get what you needed? Yes 72% No 21% B.) Was the response time reasonable? Yes 72% No 10% C.) Were you treated courteously? Yes 79% No 10% City of Iowa City Police ATTN: Chief of Police 410 E. Washington St. Iowa City, IA 52240 RE: Officer Roth On Monday, December 15 1 was making my way home with my mind wandering off to all of the things I needed to accomplish before the holidays. Sad to say, I ran a red light and t-boned a lady at the intersection ofHwy I and Sunset Street. Officer Roth responded to the call. 1 wanted to make you aware of how grateful I am that Officer Roth received the call. I was at fault and felt like a complete idiot for the nfistake I had just made, but vepj, grateful there were no injuries. Officer Roth handled the situation very professionally, but yet made me feel as if he was genuinely concerned about my well-being. He was very caring and sincere. He made a very good i~npression for the City of Iowa City in my eyes. As I know that people are always quick to inform you of what your officers do wrong, 1 would like to inform you of how one of your officers did very well. He represents your department quite well. Please be sure to pass along to him that there are some citizens out there that appreciate what he is doing and that he is doing it well. Sincerely, Cannela Ulin ~g ~./& ~ AGENDA City of Iowa City City Council Economic Development Committee Monday, January 26, 2004 5:00 p.m. Lobby Conference Room City Hall 410 East Washington Street 1. Call to Order 2. Approve Minutes - December 17, 2003 3. Orientation - Discussion of Economic Development Issues 4. Adjournment City of Iowa City MEMORANDUM DATE: January 19, 2004 TO: Council Economic Development Committee FROI~I: Steven Nasby, Community and Economic Development Coordinator(' RE: Orientation Meeting The Mayor requested that the committee have an orientation meeting to generally discuss economic development issues. As such, there will be no "action" items for your consideration. To assist the committee there are several items included in this packet for your review. To provide the committee with a history, the 1995 Economic Development Policies, Strategies and Actions and 1996 Amendment to 1995 Economic Development Policies have been included for your information. In the third quarter of 2003, the Council Economic Development Committee reviewed the 1999 Economic Development Strategy and requested that this document be revised and updated. Staff is currently working on the revision. To summarize the economic development actions and successes related to the 1999 Economic Development Strategies, a memorandum was prepared and distributed to the City Council (included in the packet for your information). In addition, a listing of the Tax Increment Financing (TIF) and Tax Exemption\Abatement projects that have been approved by the Council is included for your information. MINUTES CITY COUNCIL ECONOMIC DEVELOPMENT COMMITTEE WEDNESDAY, DECEMBER 17, 2003- 1:30PM LOBBY CONFERENCE ROOM, CITY HALL Members Present: Ernie Lehman, Dee Vanderhoef, Ross Wilburn Members Absent: None Staff Present: Steve Atkins, Karin Franklin, Steve Nasby Others Present: Kevin Digman, Mike Hodge, Vanessa Miller CALL TO ORDER Chairperson Lehman called the meeting to order at 1:35 PM. CONSIDERATION OF THE DECEMBER 4, 2003 MINUTES MOTION: Wilburn moved to approve the minutes as submitted. Vanderhoef seconded the motion. The motion passed on a vote of 3-0. SET DATE FOR NEXT MEETING The committee members agreed to tentatively set January 15, 2004 as the date for the next meeting. DISCUSSION AND RECOMMENDATION ON TIF REQUEST FOR THE OLD CAPITOL MALL Staff reviewed the Tax Increment Financing (TIF) application from the OC Group, L.C., owners of the Old Capitol Town Center. Staff said the owners are planning a redevelopment of the facility that anticipates that the first floor will remain predominately as retail space and the second floor would be converted into office space. Staff said the owners are estimating an initial investment of $5.0 million. Site improvements will include improvements to the second floor; adding windows on the second floor; streetscape and other improvements to the building. The applicants provided architectural drawings of the proposed improvements and a listing of the costs. The TIF request from the owners is in the form of a 7-year, 100 percent property tax rebate, which will be applicable only to the improvements made to the property. This request is based on the Development Agreements the City has approved for the Sycamore Mall and Pepperwood Plaza. Staff noted that in order to receive the TIF tax rebates, OC Group, L.C. would have to meet occupancy requirements (leased space) and the minimum improvements must increase the assessed value of the property by at least 15 percent over the January 1,2002 assessment, as this is the "base" or "frozen" value of the City-university TIF area. Wilburn asked the applicant if they plan to close off the second floor within the first year. Hodge responded that is the direction they want to go but they are still negotiating with potential tenants. However, after talking with the City and Building Department, they have determined the corridors and open spaces will stay pretty much the same in order to maintain the definition of a mall. He said they are concerned with maintaining the architectural integrity of the space, that Economic Development Committee Minutes December 17, 2003 Page 2 they want to keep the corridors open, and the office space will probably begin where the retail space is now. Digman stressed that the second floor would not be 100 percent office space, the theaters will be staying and there may be other retail located upstairs. Lehman said the TiF for this property is contingent on improvements and assessed value, regardless of the use of the property. Staff said the development agreement is envisioned to be for leaseable office or retail square footage and usually a design element is included. Lehman stressed that the agreement should not be so stringent that the applicant will have to return to the committee if they need to alter the usage (retail or office) of the space. Staff said the request is for 7-year, 100 percent TIF tax rebate based on the value of the improvements. Staff asked the ED committee to determine if they are in favor of this TIF tax rebate and if they have any parameters they wish to be placed on the request. Vanderhoef asked the applicant at what point in time do they anticipate that they will meet the increase in value (which must be at least 15 percent greater than the assessment). Hodge said they have their work cut out for them, they don't want to commit to any improvements until they have tenants secured and needs are determined. He said some changes would definitely be made by the summer of 2004, and hopefully more changes would be made within the following 24 months. Hodge said the first floor of the building needs to be different from the second floor. They want to get good tenants and supply and demand will determine who locates in the Mall. He said they need flexibility in order to succeed. Lehman said the applicant needs as much latitude as possible, but he would have a problem if the whole building were made into office space. Staff said this requirement would be included in the financial agreement, and the structure of the TIF would be similar to that made for the Sycamore Mall. The 7-year period would not begin until the majority of the improvements have been made, but the base value will be according to the 2002 assessed value and the developers\owners would be getting only a tax rebate on the value of the improvements that does not include appreciation on the existing structure. Lehman asked if the committee is conceptually agreeing on the proposed TIF application. Vanderhoef and Wilburn affirmed that they are in agreement. Staff said that they would contact the applicant and would put together an agreement that will then be sent to Council for approval. Vanderhoef suggested the item be placed on a council work session. MOTION: Wilburn moved to approve the TIF application from O C Group, L.C., contingent upon the parameters placed in the agreement, Vanderhoef seconded the motion. The motion passed on a vote of 3-0. ADJOURNMENT MOTION: Wilburn moved to adjourn the meeting. Vanderhoef seconded the motion. The motion passed on a vote of 3-0. data on c~tynL/pcd/minute$/ecodev/edcl 2-17-03 doc RESOLUTION NO. 95-258 RESOLUTION ADOPTING "ECONOMIC DEVELOPMENT POLICIES, STRATE- GIES, AND ACTIONS FOR THE CITY OF IOWA CITY" WHEREAS, the Iowa City City Council decided that it would be in the public's interest to establish a policy guiding the community's economic development activities; and WHEREAS, members of the public and community organizations have been provided the opportunity to comment on the document "Economic Development Policies, Strategies, and Actions for the City of Iowa City"; and WHEREAS, the document "Economic Development Policies, Strategies, and Actions for the City of Iowa City" is consistent with the recently adopted "IOWA CITY: BEYOND 2000 - Iowa City's Vision for the Future"; and WHEREAS, the document "Economic Development Policies, Strategies, and Actions for the City of Iowa City" will be used to guide the City Council's future economic development policy decisions, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT: The "Economic Development Policies, Strategies, and Actions for the City of Iowa City" be adopted. Passed and approved this 2Ot-h day of A,,~,,~r ,1995, I~I.~YO R "' ~ A. pproved by. CITY'-CLERK City Attorney s Office ~ ~- ~ ~'~ It was moved by __ _.?_L~otc and seconded by Th~o~.o~ton the Resolution be adopted, and upon roll cell there were: AYES: NAYS: ABSENT: ~ __ Baker X __ Horowitz X __ Kubby × Lehman X Novick × __ Pigott X __ Throgmorton ecodev\policies,res ECONOMIC DEVELOPMENT POLICIES, STRATEGIES, AND ACTIONS FOR THE CITY OF IOWA CITY . l°wa Cifv /s a communitv whose main so~rces of emolovment ar~ edu~tion a/Td hea/th ca~. There are ooz~ortunifias in business, industry, tourism, etc. However. these oeeortunities may be fewer then ootlmal in a c/tv with a weil-educatad and/or exDerienced labor force. emery commercial build/n~Ts seek/no new occuaants are oracticallv non-existent, l)rovidin¥ new oe=ortunttie$ for emolovment will reeuira new construction and eossiblv extendinQ th.. City boundaries. Our oo/lcy will be to orow'de an enw'ronment within which a seed c/ualltv /fie for ali iowa Citians can occur in an ecologically sustainable way. Q(~r poi/c/es will e~couraoe =ro tection of our epvironment~ provision of housinQ, cooDeratlon amen~ communifv p~anizations, and areservation of a vital downtown. These Economic Develoement poli~ie~ may include financial incentive~ ff funds are available and if the business meets our criteri~ (to be established in POLICY 1: DIVERSIFY AND INCREASE THE PROPERTY TAX BASE BY (1) ENCOURAGING THE RETENTION AND EXPANSION OF EXISTING INDUSTRY AND (2) ATTRACTING INDUSTRIES THAT HAVE GROWTH POTENTIAL AND ARE COMPATIBLE WITH EXISTING BUSINESSES AND INDUSTRIES. Strategy A: Identify industry groups that are compatible with the community and toward which the community should target its economic development efforts, Action 1: Ida ntify specific local businesses that fall within these targeted industry groMps and adopt community policies that encourage capita~ investment and growth in these industries. Action 2: identify businesses within these targeted industry groups that are not aiready in the community but that would complement local businesses and he p establish e marketing plan to recruit them. Action 3: Further develop a data base of economic and demographic information and assist with, pc.'fcrm various economic analyses to assist businesses. Strategy B: To the fullest extent practical promote awareness of the city's economic development policies through public forums. Action 1: Maintain a clear and consistent economic development policy. Action 2: ThrouGh ....... ;*" -'~ ....;~- , ........ ............. , ~.a ....... cffcrtc, ' ....... Help promote public awareness of the role of business in the community and the importance of a strong economy. Action 3: Cccrd!~ctc. Coooersts in a community effort to promote the attractive- ness and positive aspects of doing business in Iowa City, 2 POLICY 2: INCREASE EMPLOYMENT OPPORTUNITIES CONSISTENT WITH THE AVAILABLE LABOR FORCE Strategy A: Identify tocal labor force skills and the types of jobs compatible with the local labor force. Action 1: Work with the local Work Force Center (Job Service) ~ to identify the local education and training background of the local labor force including the underernoloved. Action 24: Continue to gather information about emplovment abilities and needs of the local labor force with special needs (persons with disabilities, welfare recipients, and other Iow-income individuals), halo provide the necessary supportive programs and services that assist these individuals and target employment opportunities for these persons. Strategy B: Identify the work force skills required by the targeted industries and identify the education and training needs of the local work force to meet the required job skills. Action 1: Interview businesses within the target industry groups to determine their work force education and training requirements. Action 2: Work with Kirkwood Community College and tho University of Iowa to provide the appropriate education and training necessary for work force ski{Is of the targeted industries. Encourage student internships in local ,businesses, Action 3: The local community school systems {K-12) should work closely with business to determine the skills and knowledge needed to perform in today's work place. Action 4: Wcrk '.';!'~ *,he ~ local educational institutions to ~ develop curricula at all educational [evels tha*, encourages creative and innovative thinking to prepare workers for the ever-changing work place, including education !p worker's rights, labor law, and workplace safety. POLICY 3: PROVIDE AND PROTECT AREAS SUITABLE FOR FUTURE INDUSTRIAL AND COMMERCIAL DEVELOPMENT Strategy A: Provide for the extension of infrastructure which will encourage development in areas designated for industrial and commercial growth. Action 1: Direct the extension of infrastructure so as to maintain and contain industrial development on the edge of the community in industrial parks, but not in a ring around the city. Action 2: Construct and maintain a system of roads and bridges, telecommunica- tions and fiber optics, sewer, water, and solid waste disposal facilities that provides the necessary infrastructure for commercial and industrial development. Action 3'. Through public, private, or public/private initiatives, ensurethe availabili- ty of an adequate amount of industrial and office research park land and extend the necessary infrastructure. Strategy B: Encourage commercial activity to take place in existing core areas or neighbor- hood commercial centers and discourage the proliferation of new major commercial areas. Action 1: Use zoning as a tool to prc':c~.t *~- .... ~=~'~'~" ~" - cial development c::t=fdc cf within designated commercial cores. Action 2: When necessary, use incentives to encourage development and redevelopment within designated commercial core areas. Action 3: Perform market analyses to determine the supply and demand of commercial land and commercial office/retail space. Action 4: As the city grows, zone additional areas for neighborhood commercial development. Strategy C: Continue and enhance downtown revitalization Action 1: In a cooperative effort with the Downtown Association and the University of Iowa, actively market the downtown. Action 2: Continue to assist community efforts to expend cultural activities and opportunities in downtown Action 3: Survey downtown businesses and customers to work toward a downtown that is accessible to persons with disabilities and persons using alternative modes of transportation. Action 4: Implement the Near Southside Neighborhood Redevelopment Plan. Action 5: Continua to monitor the spatial arrangement and design of downtown development to minimize conflicts between pedestrians and vehicles and to add to the attractive appearance of downtown. ~ .' · Action 6: Continua to provide and promote the necessary public infrastructure, :':'; ? ' including parking f~[ autos and bicycles, a'transit system, and oedestri- .' .. e~'~ 7- b~! i d health ,' an amenities ~; : :;::::, n or er to maintain the economic :~' -:, , .. of the downtown. Strategy D: Provide opportunities for the Iowa City work force to live close to their place of employment. .*..~ Action 1: Through the use of land use regulations, provide the opportunity for a variety of housing types to locate near commercial, ~ and industrial areas. Action 2: When necessary, provide financial and other incentives for the provision of Iow and/or moderate income housing in close proximity to employ- ment opportunities. ..' POLICY 4: CONTINUE TO COOPERATE WITH EXISTING LOCAL AND REGIONAL ORGANIZATIONS TO PROMOTE ECONOMIC DEVELOPMENT WITHIN IOWA CITY Strategy A: Continue to use the Iowa City Area Development Group as the lead economic development agency for the economic development activity of the area. Action 1: Guidpd bv criteria produced oursuant to Policy 6, individual marketing plans for targeted industry groups should be developed for the area. Action 2: Focus economic development marketing efforts on promoting the attractiveness of Iowa City to facilitate expansion of existing business- es, maintaining the mix of high*tech and production line jobs, and encourage new businesses within the targeted industry groups to locate in Iowa City. Action 3: Continue to support ICAD's efforts to coordinate a regional eastern Iowa economic development effort. Strategy B: Continus to coordinate economic development efforts with the University of :' Iowa. ~ Action 1: Work with the University of Iowa to enhance and establish avenues for technology transfer and to develop mutually beneficial programs for encouraging economic development Action 2: Through a joint working group, coordinate the growth and development :. policies of the City and the University. Strategy C: ~ [~evelop new and enhance existing means of communication between end amongst entrepreneurs, businesses, government, ~ citizen rgr_03~s and educational institutions. Action 1: Continue to work with the business community through the activities of the Iowa City Area Chamber of Commerce. Action 2: Continue to encourage tourist and visitors to the area through the activities of the Convention and Visitors Burea[J. Action 3: Encourage the sharing of knowledge among industries through industry networks and consortia, and between industries and the University of Iowa and Kirkwood Community College. Action 4: Encourage the creation of a business development clearinghouse and network that would assist individuals pursu{ng entrepreneurial opportunF ties. S POLICY 5: IMPROVE THE ENVIRONMENTAL AND ECONOMIC HEALTH OF THE COMMUNITY THROUGH THE EFFICIENT USE OF RESOURCES Strategy A: Establish programs that encourage businesses and individuals to more efficiently use resources. Action 1'. Encourage energy and resource efficiency programs. Action 2: Encourage waste reduction, waste exchange, and recycling programs. Action 3: Encourage the creation and/or expansion of markets for recycled materials. Action 4: Where possible, Ioca~e commercial and industrial activities in such a way that energy resources are conserved by minimizing travel distance for consumers, employees, and the transportation of raw materials and finished products. Action 5: Encourage pollution prevention programs. Strategy B: Provide an attractive environment to businesses involved in environmental technology and services. Action 1: Support businesses producing and marketing environmentalysound products. Action 2: Support businesses developing renewable energy resources. POLICY 6: CONSIDER FINANCIAL INCENTIVES AND PROGRAMS TO FACILITATE ACHIEVING THE ABOVE OBJECTIVES Strategy A: Focus incentives on infrastructure development, worker training and retraining, and an efficient and equitable development review process. Action 1: rnvest in infrastructure that will encourage business investments that create jobs for a diverse workforce at a {ivabJe wage. Action 2: Assist local businesses to draw upon state programs, community college programs, and other technical end financial assistance programs that facilitate industry modernization and worker training and retraining. Action 3: Regularly review, with assistance from the community, the local development review process and make changes to the process that encourage business activity and reinvestment within the community. .A~ction 4: When industrial and commercial development requires the extension of public infra~l;ructure that is nql~ 0cheduled in the capital im.p.r.ovements p.r.o~lt'am~ normal oolicv should be to recour~ costs imoosed by the .d. evelooment. However, when the firm or industry meets the criteria produced pursu~tnt to Strateqv B of this i~olicv, the city may assum, e a portion of the develooment costs. Strategy B: Develop criteria and an analysis mechanism to use whenever considering the use of financial incentives for economic development projects. Act. ip.p.l_: Through creation of an ~d hoc committee consis~in~ of diverse or~an za~ 0ns {indus~ries~ labor, citizen end environmental ,~rouDs, the Univer0itv of Iowa and Qthers), ~esionate tarcteted industries and develop criteria to be used when the Citv considers nrentin~ or i~articipa~ina in the (Irantin¢l of financial incenti..ves to any particular firm in a,,tarqete~ industry. A repayment of local funds shell be reouired if e firm doe? not cqmplet~ its commitment. Action 2: Before action is taken on any economic development issue___~s .m. cttcr= being considered by the City Council, :*- Ccmm!'.*.ccc, tho potential impact upon tho social service needs of the people in this community witr be considered. Action 3: Identify the needs of Iow and moderate income households and target the use of a.~.ortion of. Community Development Block Grant funds toward economic development projects that would assist them. Strategy C: Local financial markets should meet the needs of local commercial and industrial vellture$. Action 1: ~ '2~ith thc ~c=!ctc~cc cf thc local financial institutions, in cgaperation with the City, identify shortfalls in the local financial market that inhibit investment in commercial and industrial enterprises. 8 Action 2: Identify the financial needs of minority and women-owned businesses and ~ establish a program to assist with those needs. Action 3: Continually monitor local financial institutions' compliance with the Community Reinvestment Act. Prepared by: David Schoon, Eco. Dev., 410 E. Washington St., Iowa City, IA 52240 (319) 356-5236 RESOLUTION NO. 9fi-27q RESOLUTION AMENDING ~ECONOMIC DEVELOPMENT POLICIES, STRATEGIES, AND ACTIONS FOR.THE CITY OF IOWA CITY' BY ADDING INDUSTRIES/TECHNOLOGIES OPPORTUNITY LIST AND FINANCIAL ASSISTANCE ELIGIBILITY GUIDELINES WHEREAS, the 'Iowa City City Council adopted the "Economic Development Policies, Strategies and Actions for the City of Iowa City" to guide the community's economic development activities; and WHEREAS, this policy called for the establishment of an industries/technologies opportunity list and for the establishment of financial assistance eligibility guidelines; and WHEREAS, the Economic Development Ad Hoc Committee recommended, as requested by the City Council, an industries/technologies opportunity list and financial assistance eligibility guidelines; and WHEREAS, members of the public and community organizations have been provided the opportunity to comment on the industries/technologies opportunity list and financial assistance eligibility guidelines; and WHEREAS, the City Council finds it in the public's interest to amend the "Economic Development Policies, Strategies and Actions for the City of Iowa City", by adding Addendum A, "Industries/Technologies Opportunity List for the City of Iowa City" and "City of Iowa City Financial Assistance Eligibility Guidelines". NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, THAT The "Economic Development Policies, Strategies, and Actions for the City of Iowa City" be amended to include Addendum A, "Industries/Technologies Opportunity List for the City of Iowa City" and "City of Iowa City Financial Assistance Eligibility Guidelines". Passed and approved this 24th day of September , 1996. MAYOR ~' ~' Approved by '-t~ty~ Attorney's Of~.~_ ~,~ Resolution No. 96-279 Page It was moved by Kubbv and seconded by V~nderh0ef the Resolution be adopted, and upon roll call there were: AYES: NAYS: ABSENT: X _ Baker X Kubby X Lehman X Norton X Novick Yt Thornberry X' Vanderhoef ADDENDUM A ADDENDUM TO THE "ECONOMIC DEVELOPMENT POLICIES, STRATEGIES, AND ACTIONS FOR THE CITY OF IOWA CITY" Adopted by the Iowa City City Council on September 24, 1996 INDUSTRIES/TECHNOLOGIES OPPORTUNITY LIST FOR THE CITY OF IOWA CITY The purpose of the following industries/technologies opportunity list is to identify indus- try/technology groups that are compatible with the Iowa City community and toward which the community should proactively direct its economic development efforts. Within each of these industry/technology groups, the focus of the City's proactive economic development activities will be to assist start-up firms, to retain local companies and to assist with their expansion plans, and to attract and recruit new operations to Iowa City. By establishing an industries/technologies opportunity list the City is not prohibiting or discouraging industries not on the list. Those businesses allowed under the present zoning ordinance will be welcomed to the community and will be offered assistance whenever possible. However, the City will not pursue the development, expansion or attraction of industries permitted under zoning but not on the opportunity list. The industries/technologies opportunity list is to focus the City's proactive activities and ICAD's efforts on behalf of the City. Industry/Technology Biocatalysis & Bioprocessing R&D Communications Services Computer Software Development/Computer Simulations of Complex Systems Drugs/Pharmaceutical Educational Services Electronic & Other Electrical Equipment Environmental Technologies & Energy Resource Alternatives R&D Insurance Services Human Health & Medicine (Alternative Health Care Systems) Light Manufacturing Medical Instruments/Instruments & Measuring Devices Music/Recording Studios/Audio-Visual Production Printing & Publishing (Public Relations/Graphic Arts/Design) Value-Added Agricultural Products CITY OF IOWA CITY FINANCIAL ASSISTANCE ELIGIBILITY GUIDELINES intent: The City of Iowa City wishes to encourage the establishment and growth of businesses which are consistent with and carry out the "Economic Development Policies, Strategies and Actions for the City of Iowa City." To this end, the City will support and provide financial assistance to individual business establishments. This assistance may take the form of utilizing State and Federal funds targeted at economic development, providing property tax incentives, underwriting the cost of infrastructure improvements, or providing direct loans and grants. The guidelines provided below wil~ serve as a framework for the City Council in making its decisions regarding which businesses should receive publicly funded incentives or assistance. The criteria are based on the Economic Development Policies and the concept that businesses who receive assistance should pay a good wage, provide benefits to their employees, be good citizens, and contribute to the overall economic well-being of the community. Within each of the guidelines there is room for judgment and flexibility by the City Council. Consistent with the City's Economic Development Policies, promising start-up businesses and expansion of existing local businesses will be encouraged. Private Financial Contribution as Compared to Public Assistance Request {10 points) Higher points to be awarded for: A greater percentage of contribution by the assisted business; A shorter payback period or expiration for financial assistance; A lower amount of City financial assistance per job. Consistency with Comprehensive Plan/Capital Improvements Program/Economic Development Policies (20 points) Higher points to be awarded for: Projects not requiring new public capital improvements; A greater contribution by the developer for public infrastructure improvements; Jobs within industry/technology groups on opportunity list; Start-up companies and expansions of existing local operations; A greater amount of property tax base expansion. Quality of Jobs to be Created (30 points) Higher points to be awarded for: Higher wage rates Full-time, long-term, non-seasonal positions; Commitment to a safe workplace; Contribution to health insurance benefits; Provision of fringe benefits (e.g. vacation, sick leave, retirement plans); Economic Impact (15 points) Higher points to be awarded for: Contribution to diversification of Johnson County economy Potential for future growth of industry; Businesses that build on the resources, materials, and workforce of the local community. Environmental Impact (15 points) Higher points to be awarded: The more environmentally sound the company's operation; (e.g. comprehensive energy and resource efficiency programs; comprehensive waste reduction, waste exchange, and recycling programs). The more environmentally sound the company's products/services. (e.g. products/services that expand markets for recycled materials; develop- ment of renewable energy resources or products that conserve energy.) Community Involvement (10 points) Higher points to be awarded: Businesses that have a history of contributing to their communities through volunteer work, financial contributions or other means. New sta~-up businesses that demonstrate their commitment to becoming involved in the community. TOTAL POINTS 1OO 3 General Requirements - Every applicant should provide average hourly wages for all new and existing jobs which meet or exceed the average county wage rate by industry. Ninety percent of the project positions should have a wage greater than the federal poverty wage rate for Iowa City (30% of median income for a four person household in Iowa City). Under special circumstances, consideration will be given to those companies who cannot meet this requirement. - Applicant must have a consistent pattern of compliance with the law and the spirit of the law, including environmental regulations, occupational safety and health laws, fair labor standards, the National Labor Relations Act, and the Americans with Disabilities Act, in order to be eligible for financial assistance. Applicant mus~ demonstrate the following in order to be eligible for financial assistance: the feasibility of the business venture; the reliability of the job creation and financial estimates; the creditworthiness of the business; that the project would not occur without city financial assistance. - A contract will be executed for any financial assistance awarded. Applicant will be required to repay all, or a prorated share, of the amount of the financial assistance awarded if the applicant does not fulfill the obligations of the contract, 4 Economic Development Strategy CITY OF I0 WA CITY December 1999 Economic Development Strategy With the defeat of the local option sales tax referendum, the options the City has to obtain the revenues necessary to meet the needs and desires of iowa City residents has been further limited. Although the tax referendum was defeated, the desire for services and facilities has not seemed to abate. Many of our citizens' requests are financed from the General Fund. Even if a City Council was willing to raise property taxes, for all practical purposes this is not possible due to State regulated property tax levy limits. Since the message is the City must rely on the property tax and by law, City Cquncils are very limited in their ability to raise existing taxes, our recourse appears to be to increase the amount of taxable property in the City. We are not suggesting pursuing this as an ~expansion at any cost" manner but approaching it in a thoughtful managed way. Because of the structure of the Iowa property tax system, commercial and industrial development is the most fiscally advantageous development for local governments. What follows is a policy proposal for a more aggressive role on the part of the City government to foster commercial and industrial development in Iowa City. We would suggest addressing this issue from the perspective of three of the six most common strategies of economic development: business retention & expansion, business attraction, and entrepreneurship (the other three being: tourism/convention, downtown development, and workforce development). Prior to listing an action plan for these three specific areas, we feel it is necessary to address three issues that impact our overall approach to economic development. They include the relationship between ICAD's economic development activities and the City's economic development goals; the perception held by community members and others that the community could be more business-friendly; and the limited resources directed toward economic development activities. Iowa City Area Development Group. Though ICAD does an a~lequate job of promoting the greater Johnson County area, the structure and operation of ICAD, by its very nature does not completely promote the interest of Iowa City in the area of economic development. Since ICAD serves more than one community in Johnson County, iCAD cannot promote one specific area over another. When a prospect considers sites in more than one Johnson County community, ICAD does not advocate for iowa City. A different relationship must be established with ICAD, one in which the sharing of information is improved, so that the City can do a better job of promoting locations within the Iowa City corporate limits. Instead of perceiving ICAD as the lead economic development agency for Iowa City, ICAD's role should be more of a partnership with Iowa City. Working with prospective new businesses and expanding existing businesses should reflect the City's more active role. A More Business Friendly Community. Whether its true or not, a perception exists that iowa City could be a much more business friendly community. Many hold the view that Iowa City, when compared to other communities in the area, is overzealous in terms of its regulations, both in terms of the number and severity of the requirements. Iowa City is known for its active and vocal citizenry and they do not wish to lose the ~unique character of Iowa City." This can often be interpreted as an anti-growth sentiment. The community must be constantly reminded of the need to expand the tax base in order to be able to afford the projects and services the community desires. Expanding the tax base does not mean the community will lose its unique character as long as the new development occurs in a way that is consistent with and respectful of existing development. The recently adopted comprehensive plan includes techniques to do just that. We must continually educate the community regarding these issues. City staff will need to become more sensitive to its approach of facilitating and regulating new development in the community. With recent changes in the area, the attractiveness of new development to occur in nearby communities has improved. The options for commercial retail developers are more attractive in other area communities given the shift of the area retail interests toward Coralville. In addition, the attractiveness of locations in and near the 1-380 corridor between Coralville and Cedar Rapids also places a competitive disadvantage on industrial and commercial land in southeast Iowa City, The leadership positions of the City organization need to set the tone for a new approach to development. The approach must become 'how can we make it happen in Iowa City, This does not mean we abandon the goals the City has established for new developments in the community, but how city staff discusses these goals with developers is often critical to the success of a prospective development project. Though as a staff we have little control over !he attitude.~ of each City Council towards economic development in the community, City Council attitudes have a significant impact on economic development in the community. Though every Council member may consider themselves "pro- economic development", a question I would pose to you is have we made economic development a true priority. Have our actions been reactive not proactive towards economic development. With the proposals that follow we can take a more proactive approach towards economic development. We must continually review how we approach development in the community. In particular, we must seriously undertake a review of municipal regulations and how they are enforced. The perception of the community and others is critical at this juncture as we attempt to foster industrial and especially commercial development. Limlted Resources Available for Economic Development. In the past, several economic development projects have been proposed which would have required significant financial resources. These projects included such items as a city-owned industrial park, a speculative industrial building, a small business incubator, a business information center, and redevelopment of the old landfill (current Public Works yard) along South Riverside Drive at Highway 6. An expanded proactive economic development program will likely require additional staff resources or the reallocating of staff resources to implement the expanded program. Is economic development a critical enough issue to commit additional resources to these projects and activities? Actions for a Stronger Economic Development Role for the City The following lists actions we can reasonably take in selected, key areas of economic development to implement a more aggressive approach to economic development and building the City's future tax base: Retention & Expansion · Conduct an annual business retention survey to gather information about existing businesses, evaluate the satisfaction with governmental and area support services, explore company growth plans, and offer assistance where appropriate. · Evaluate and make changes to the City's regulatory process. · Develop area redevelopment plans and/or invest in public spaces in areas of the community, such as the Sycamore Mall, South Riverside Drive, Towncrest, and the Northside Marketplace areas. · Conduct a retail and office market analysis to identify potential retail and office market niches in defined commercial areas. · Establish a comprehensive package of tax incentives and/or a revolving loan fund for Iow- interest loans for economic development projects. · Promote community leadership to promote and support economic development activities within Iowa City. Business Attraction · Prepare materials that specifically market and promote Iowa City as a place to do business and live. · Enhance the City's relationship with commercial and industrial developers and property owners in order to improve opportunities for development projects within Iowa City. · Develop a plan for future industrial park land in southeast Iowa City and near the airport. · Construct an industrial speculative building. · Take ,a more active role in marketing and promoting Iowa City through cooperative efforts with ICAD, IDED. and MidAmerican Energy and other regional economic development interests. · Evaluate the need and plan for, if necessary, new commercial cores in the community as welt as the revitalization/renovation of existing commercial areas. Entrepreneurship · Support the development of a Business Information Center through exploring the creation of a one-stop business development facility · Have economic development play a more important role in CDBG allocations. · Develop a financial assistance program for start-up businesses using CDBG funds and develop a Iow-interest loan program for targeted businesses. · Periodically consider the incubator concept, and when appropriate, pursue the development of one in Iowa City. · Develop relationships with businesses at the University's Technology Innovation Center (TIC) and develop opportunities for their expansions in Iowa City. · Develop a relationship with the directors at the National Advanced Driving Simulator to determine spin-off business opportunities in Iowa City. We have focused on these three areas, rather than including tourism, the downtown and workforce development, because we feel this is where the most critical need is now and where the City needs to take new initiative. In addition, the City has invested and plans to continue to invest significant resources in the downtown area. Future Economic Development Work Program City of Iowa City Economic Development Division Retention & Expansion Conduct an annual business retention survey to gather information about existing businesses, evaluate satisfaction with governmental and area services, explore company growth plans, and offer assistance where appropriate. · With as.sistance from urban and regional planning students, develop a survey instrument and means of annually surveying Iowa City businesses · Conduct the business retention survey and summarize its findings. · Follow-up on issues of concern to Iowa City businesses · Continue annual business retention survey process ($2,500-$3,000 annually). Evaluate and make any necessary changes to the City's regulatory process. · During the City's planned review of the Uniform Development Code evaluate any necessary changes to the City regulatory process dealing with commercial and industrial projects. · Implement consultant's recommendations. Develop area redevelopment plans and/or invest in public spaces in areas of the community, such as the Sycamore Mall, Towncrest, South Riverside, and the Northside Marketplace areas. · Conduct meetings with property owners and tenants in these areas to determine the level of redevelopment and/or invest in public spaces. · If necessary, hire landscape firm to prepare public improvement design plans and/or redevelopment plans. ($90,000-$110,000). · If necessary, construct physical public improvements ($?,???,???). Conduct a retail and office market analysis to identify potential retail and office market niches in defined commercial areas. · Hire marketing consultant to perform market analysis. ($40,000-$50,000) · Work with business and property owners in retail/office areas to convey information from market study and develop strategy to act on results. Establish a comprehensive package of tax incentives and/or a revolving loan fund for Iow interest loans for economic development projects. · Develop marketing materials that outline financial assistance programs available in Iowa City for business development projects. · With assistance from the Small Development Business Center and in cooperation with area banks, pursue the establishment of a targeted Iow interest loan program. · Pursue the development of a fac~ade renovation Iow-interest loan program for buildings in targeted areas. ($??,???) Promote community leadership to support economic development activity within Iowa City · Establish preliminary discussions with area leaders regarding forming such a group. Business Attraction Prepare materials that specifically market and promote Iowa City as a place to do business and five. · Meet with ICAD/CVB/Chamber of Commerce to review materials already'available to determine what supplemental materials are required. · Prepare supplemental marketing materials specifically promoting iowa City. ($2,000-3,500) · Develop a professional presence for the City and its economic development activities and programs on the Web. Enhance the City's relationship with commercial and industrial developers and property owners in order to improve opportunities for development projects within Iowa City, · Develop contacts with area commercial/industrial developers and property owners. Develop a plan for future Industrial parle land/n southeast Iowa C/~V and on the airport property. · Identify potential sites & make preliminary contacts. · Prepare a proposal to begin purchasing land for industrial park. · Acquiring land for future city-owned or partnership in an industrial park. ($1.0-$1.6 million for 100-160 acre site) · Identify development costs. Develop a speculative industrial building. · identify location for speculative building. · Prepare a proposal for public/private partnership/ownership. · Construct speculative building. ($1.25-$1.5 million) Take a more active role in marketing and promoting Iowa City through cooperative efforts with ICAD, IDED, and MidAmerican Energy. · City staff to participate in the development of prospect proposals and prospect site visits. · in conjunction with ICAD Council Economic Development Committee to visit major employers in the community. · Establish a quarterly Breakfast with the City Council Economic Development Committee series to provide businesses an opportunity to meet with City officials to discuss issues of concern ($1500-$2000). · City staff and/or Council Economic Development Committee to participate in "Sell Iowa' trips with the Iowa Department of Economic Development ($2,000-$3,000)~ Evaluate the need and plan for, If necessary, new commercial cores In the community. · As part of the retail office market analysis, identify need for future commercial cores. · If necessary, rezone property for future commercial cores. Entrepreneurship Support the development of a Business Information Center through exploring the creation of a one-stop business developme~'~t facility. · Explore possibilities of co-locating a new Business Information Center with the Small Business Development Center, SCORE offices, and other business development groups · Preferably locate in a high-visibility street level location. Develop a financial assistance program for start-up businesses using CDBG funds and develop a low.interest loan program for targeted businesses. · Prepare application for CDBG funds. ($50,000 CDBG funds, $25,000 general funds, $25,000 private sector funds). · If application for CDBG funding successful, establish start-up business financial assistance program. Periodically consider the incubator concept, and when appropriate, pursue the development of one in Iowa City. · Call a meeting to once again explore the incubator concept. · Per[orm a feasibility study outlining the framework for establishing an incubator, if the decision is to proceed. ($25,000-$35,000) Develop relationships with businesses at the TIC Center and develop opportunities for their expansions in Iowa City. Develop a relationship with the directors at the National Advanced Driving Simulator to determine spin-off business opportunities in Iowa City. · Make contact with the TIC Director to discuss Iowa City's role in assisting TIC Center businesses. · Hold individual meetings with TiC businesses. · Meet with Director of the National Advanced Driving Simulator. · Prepare marketing materials specifically targeted towards TIC businesses and NADS spin-off businesses. This work program assumes a diminished role for the Economic Development Coordinator in downtown work and activities. It also assumes contracting for specialized work such as drafting redevelopment plans, market analyses, design work for capital projects, and development of marketing materials. City Council Economic Development Policy Committee In order to accomplish our proposed economic development strategy, funds need to be allocated for such a purpose. As the City Council you will face competition from many interests for limited resources. Many of the requests if not the overwhelming majority require General Fund support. The General Fund, as you are aware, is also that fund which is most difficult to balance due to not only the stringent state regulations but also it is the fund targeted for new operations, programs, and other initiatives. However, if we are to make economic development a priority and not ~jeopardize our financial integrity, particularly as it relates to the General Fund a source of financing must be found. Proposed in the FY2001 three-year financial plan is a $500,000 economic development account from which we would implement the economic development strategy. Additionally, proposed in our capital improvement plan, $2 million in general obligation debt authority for the purposes of a speculative industrial building, land acquisition for an industrial park, and/or any other related capital cost for the economic development strategy. The $500,000 economic development strategy account will be financed by the use of reserve funds in our water system, wastewater, landfill, and where appropriate, from our road use tax reserves. This financial policy will require a repayment of these monies to the reserves at some time in the future. The policy on repayment can be discussed and a direction decided upon as we consider the economic development strategy. Also in order to implement the economic development strategy and create the high profile policy it deserves, we propose a creation of a City Council Economic Development Committee. This committee would be made up of three City Council members. We believe the policy to be so important to our economic future that the close scrutiny of and leadership by our elected officials is critical. We would note that in order to implement the policy effectively it would likely require frequent such as monthly meetings, the ability to be able to respond to requests for involvement in meeting~ in Des Moines and other economic development centers and be part of a team to pursue specific economic development projects. This committee will generally assume leadership of this policy, create repoding mechanisms to the City Council, and through the staff assistance of the economic development coordinator help administer the economic development account. I would also expect the involvement of the Director of Planning, City Manager, and Director of Finance in this policy. December, 1999 City of Iowa City MEMORANDUM DATE: December 9, 2003 TO: City Council FROM: Steven Nasby, Community and Economic Development Coordinator ~_,~ i/ RE: 1999 Economic Development Strategy -- Accomplishments At their November meeting, the City Council Economic Development Committee completed a review of iowa City's ~.999 Economic Development Strategy. Since this Economic Development Strategy was put into place many of the strategies and action items identified for business retention and expansion, business attraction and entrepreneurship have been implemented. The following is a brief description of the accomplishments. Business Retention and Exeansion · Conduct business retention survey In 2000-2001, the City's Economic Development off/ce conducted a survey in conjunct/on w/th a Field Problems class from the University of Iowa. In add/t/on, the Iowa City Area Development Group (ICAD) is doing individual interviews and surveys. · Follow up on issues of concern to Iowa City businesses Approximately 50 one-on-one bus/ness v/s/ts by City Council Economic Development Committee and City Economic Development staff have been completed. · Evaluate and make any necessary changes to the City's regulatory process The City's development code is being completely re-written and is targeted for comp/et/on in mid-2004. · Invest in public places Capita/projects have been completed that include the Iowa Avenue streetscape, Ped Ma//, Public Library and Norths/de market p/ace. · Construct Public Improvements Numerous public works projects have been completed that include the Iowa Avenue and Court Street parking facilities, water and sewer distribution and co#ect/on upgrades, new water and wastewater p/ants, major extensions of streets including First Avenue, Scott Boulevard and Mormon Trek Boulevard. · Develop marketing materials that outline financial assistance programs Informational and targeted brochures have been completed. In add/t/on, information about Iowa City's financial ass/stance programs is on the web at www./coov, oca/bus/ness, aso. · Work with the Small Business Development Center (SBDC) and other agencies to promote small business Economic Development staff works w/th organizations such as the SBDC and Institute for Soda/and Economic Development to coordinate efforts, promote Iowa City's Financial ass/stance programs and to leverage other funding from both private and public lenders. December 9.2003 Page 2 Business Attraction · Prepare materials that specifically market and promote Iowa City Plarket/ng efforts to date have been focused on Iowa City a part of the Technology Corridor and specific information about Iowa City is ava#able as part of the Location One Information System (LOIS). · Develop professional presence for the City and its economic development activities on the Web "Bus/ness" page on City's web site has been comp/eted and maintenance of the s/te /s on going. · Enhance the City's relationship with commercial and industrial developers and property owners Business visits have inc/uded commercia/ and industria/ deve/opers, coordination with ICAD has provided another avenue for the City to interact with this group and a site inventory of commercia/lindustria/ property is maintained on the web through LOIS. · Plan for future industrial park land Deve/opment of the Aviation Commerce Park has been comp/eted and property a/ong the Plormon Trek extension is now ava//ab/e for deve/opment due to the City's capita/investment in the area. · Take a more active role in marketing and promoting Iowa City through cooperative efforts Counci/ members and City staff are invo/ved with regiona/ efforts such as the Techno/ogy Corridor, ICAD and the Chamber of Commerce. Staff a/so works with the Iowa Department of Economic Deve/opment on joint/y funded projects, · Evaluate the need and plan for, if necessary, new commercial cores Neighborhood commercia/ centers were identified in each of the five District P/ans comp/eted. The districtlneighborhood p/anning process is on'going. Entreomneurshio · Develop a financial assistance program for start-up businesses using CDBG funds A CDBG Economic Deve/opment Fund is operationa/and five awards projects were funded. · Periodically consider the incubator concept CDBG funds were awarded to a Ioca/ non-profit to assist reta# micro- enterprises owned by persons with disabi/ities. Economic Deve/opment staff has a/so met with representatives of the UI Bus/ness Department to exp/ore the possibi/ity of a new entrepreneuria/ center. Tf you have any questions about these activities or need additional information please contact me at 356-5248 or via e-mail at Steven-Nasby@iowa-city.org. Cc: City Hanager Karin Franklin, Director of Planning and Community Development Urban Renewal Urban Renewal.~. & Revitalization Summary. City of Iowa City CITIZENS' SUMMARY CITY OF IOWA CITY 2005-2007 PROPOSED FINANCIAL PLAN CITY OF IOWA CITY CITIZEN'S SUMMARY OF PROPOSED FINANCIAL PLAN FISCAL YEARS 2005, 2006, AND 2007 Table of Contents Pa,qe City Manager's Letter ............................................................................................... 1 Financial Plan Overview ............................................................................................ 2 Organizational Chart ................................................................................................ 3 Budget Highlights .................................................................................................... 4 Future Issues ......................................................................................................... 8 Financial Analysis .................................................................................................. 10 All Funds Summaries ............................................................................................. 30 Additional Position Requests .................................................................................... 35 Proposed Expenditures by Division ............................................................................ 37 Capital improvement Program: Highlights ...................................................................................................... C-1 Unfunded Projects FY2009 and Beyond ............................................................. C-11 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240 1826 (3~) ~s6-sooo December 2003 (319) 356-5009 FAX www.icgov.org City Council City of Iowa City Mayor and Council: Our community's property tax base has continued to experience healthy growth as represented by our building permit activity. For the 5th consecutive year, over $100 million in new construction/building permit activity has occurred in our community. However, with the offsetting decline in the rollback of residential property values by the state government as well as the elimination of state aid to support our general fund, even with this growth there is virtually no margin with respect to inability to respond to any new programs or other related initiatives. The FYO5 budget plan continues to maintain a satisfactory general fund reserve within Council policy. This is particularly critical at these difficult times in the state's economy as we work to assure our city's continued financial health. The FY05 budget is balanced in accordance with state law with modifications to several City services, notably a reduction of 16 positions within the general fund employment. We continue to pursue a planned attrition of employees to satisfy these reductions. Also, as we have indicated in the past, we must continue to exercise caution and avoid any new major expenditure as we try to deal with the state's economic condition and the possibility of even further reductions of available resources by the state. This is particularly notable from our FY04 experience of having projected general fund revenues reduced after the budget adoption. The City tax rate decreases from an FY04 rate of 17.6 to 17.3 for FY05 as proposed. The actual tax impact for a $100,000 home will be $841 for FY05, which is 7.5% less than the actual tax of $904 for FY04. The FY05 budget proposes a 5% reduction in water rates in accordance with our annual assessment of water rates, our water operating and capital needs and assuring an adequate cash reserve for system operations. Sincerely, City Manager -1- FINANCIAL PLAN OVERVIEW This Three-Year Financial Plan is for fiscal years FY2005 through FY2007, which begin on July 1 and end on June 30. This includes our one-year annual budget, required by Iowa Code for city government, and provides two years of projections as a planning tool. The purpose of the overview is to discuss the basis on which the financial plan has been built. The role of a government's operating budget differs from that of a private business. Budgets are an important internal planning tool for business, but they also play an external role for governmental entities. A multi-year financial plan informs parties inside and outside government of future objectives and provision of services to its constituents. The three-year plan also permits a moro comprohensive review of the City's financial condition, allowing analysis of current and future needs and requirements. During proparation of the plan, careful review is made of property tax levy rates, utility and user fee requirements, ending cash balance by fund, debt service obligations, bend financing needs, capital outlay for equipment purchases and major capital improvement projects. This document contains operating budgets for the governmental funds: general, special revenue, debt service, capital project and permanent funds. It also includes business type funds (proprietary) and Internal Service Funds. Budgets aro summarized by major revenue and expenditure categories within each division. A separate multi-year Capital improvements Program (CIP) show budgeted revenue and expenditures for FY2004 through FY2008. The modified cash basis of accounting has been used for proparation of this document. Revenues aro recorded when received, not necessarily when they are earned, and expenditures are recorded when paid instead of when they are incurred. The Finance Administration Division monitors actual roceipts and expenditures carefully on a line-item basis. Department diroctors aro ultimately responsible for ensuring that the divisions under their control stay within budget. -2- Citizens of Iowa City Key Appointed I ElectedBy Mayor & officials Council City Council & Mayor T I irecto I I Manager I Appointed Library Manager Airport Boards & City City City Board of Commission Commissions Attorney Clerk Manager Trustees '~ ~ Assistant ~Finance ~ ~Fira ~ ] Inspection Parking Parks& Planning& ~ ~ City hief ! I Services & Recreation Community Police PublicWork Senior Center ManagerJ ~ ~. Director . Transit Director ~ Director J '~ DevelopmentDirector j Chief Director Coordinator ~Administration : Adminl Admin. Administration -Administration Administration Administration Broadband Training Parking Energy Senior Center - Telecomm. -Accounting Building Transit Operations CBD Maintenance Community & Animal Care Conservation Fire Inspection - Economic - & Adoption Human Rights Central Prevention Cemetery Development Engineering Services Housing Community Equipment Fire Authority Forestry JCCOG Programs Services Maintenance Human Document Suppression Resources -Services Housing Government Neighborhood Criminal Landfill Information Inspection Buildings Services Investigations Solid Waste Collection - Technology Emergency Stormwater Services Parks L Urban Planning Comm. Management Risk Recreation ~- Patrol Streets Management Traffic Engineering Records & LTreasury Investigation Wastewater Management Water Budget Highlights 1. Police- $250,000 The current complement of police officers has been reduced from 75 to 72 in accordance with earlier budget reductions which were made necessary by the state's elimination of financial aid to cities. The FY05 budget proposal maintains the number of officers at 72. Originally there was to be 5 positions reduced from the Police Department; however, the department was able to reduce a number of other accounts such as training, education, uniform, and other related support expenses to meet an annualized expense reduction of $250,000. 2. Police - Portable Alarm System - $4,200 The Police Department, through the use of a portable alarm system, can provide a service to our businesses and citizens who may have experienced problems with recurring burglaries, thefts, vandalization, and stalking. This system can be set up in various locations and provide for immediate notification to the police dispatch center when a crime situation may be occurring. 3. Permit Plan Pouches - $2,500 The Building Inspection Division of the Department of Housing and Inspection Services issues approximately 750 building permits per year. At the time of a building permit application issuance, a plan pouch is provided to the permittee. This pouch allows the contractor to post all required information in one location, allowing our inspectors easy access to the information. The pouch is designed in order that the information may be placed outside and protected from the weather. Typically for new construction the pouch is fastened to a temporary electrical service. Pouches are not issued for interior projects. 4. Senior Center Fees In response to reductions by the County as it relates to the contribution to the operations of the Senior Center, a fee for service program was initiated. Early estimates were the Center was to generate $57,000 a year in fees in order to help offset the reductions by the County government. Our revised estimates are now that the fees generated will be approximately $35,000 annually thereby leaving a $22,000 annual shortfall in the Center's opereting budget. This shortfall has been considered in their operating budget but it will be necessary to revisit the fees and charges. The Generel Fund can provide the offsetting revenue of $22,000 for FY05. However, it is assumed the Senior Commission will be directed by the City Council to revisit the fee system. 5. Senior Center/Johnson County Agreement The County has indicated they would be providing financing for the Senior Center in FY05, and we have assumed a $75,000 annual contribution. There appears to be a willingness to enter a joint services agreement between the City and the County; however, the County's position is that such an agreement would be on an annual basis. We believe a longer-term agreement is necessary. In September of this year the Board of Supervisors conducted a survey of County services. It was interesting to note that the services for the elderly and paratransit were rated 3 and 4 by respondents to the recent County survey of the 15 core County services identified. -4- 6. Recycling Coordinator - $50,000 The budget proposes the addition of the position of Recycling Coordinator at the Landfill/Recycling Center. Our landfill has truly become a recycling center by locating the Furniture Project, as well as our latest investment in new facilities for recycling. The Furniture Project had traditionally been run by a human service agency, with the Landfill contributing substantially from Landfill revenues to the cost of operations. We have now reached the point where recycling activities require full-time attention. The new staff person would be available at the recycling center in order to coordinate collection and distribution of furniture, set up with other referring agencies, develop guidelines and other new diversion opportunities for furniture, a computer registration program in order to provide for information to match referring agencies and the needs of their clients and, in general, provide oversight for the recycling efforts. This position would be financed by Landfill revenues. 7. Compost Equipment - $80,000 The Landfill has proposed the purchase of an additional front end loader to assist in the processing of compost. Currently Landfill staff process about 4,000 tons of yard waste per year. The finished product is available to homeowners, landscapers, and we have used this product as part of our own topsoil addition/capital project needs. This past year was the first time the demands of the product has outpaced its production. We believe this to be an indication of the product quality and the desire of the public. The additional loader would allow for reduction at overtime requirements to employees to process the yard waste. Also, we currently rent five such loaders for snow removal during the winter season at a cost of $2,000 per month (usually 4 months out of the year). We would be able to reduce the rentals from 5 to 4. The purchase of the additional loader would be from Landfill funds supported by the annual snow removal budget which is financed from Road Use Tax Funds. 8. Parks and Recreation Master Plan The Parks and Recreation Commission continues to believe in the importance of a Parks and Recreation Master Plan. The matter was funded in the past, but was eliminated due to budget reductions. The Commission feels strongly enough that they are recommending the remaining monies in the parkland acquisition fund finance a community-wide Parks and Recreation Master Plan. It is estimated that this plan would cost approximately $75,000. This request has not been incorporated into the FY05 budget proposal. While a worthwhile goal, the timing remains such that if the Council were to commit the monies necessary to finance the Parks and Recreation Master Plan, the parkland acquisition fund, would be lost to you as a potential source of monies if the State were to provide further budget reductions. The possibility of further State reductions remains imminent. -5- 9. Municipal Electric Study The proposed budget for FY05 does no._~t include any monies for further municipal electric studies. The Council will ultimately need to declare its policy on this matter. Estimating the cost for further studies, legal challenges, etc., is difficult without policy direct[on. If you choose to proceed with this matter and wish to finance these studies, it would of necessity need to come from our operating reserves and/or reduce other services. We cannot recommend the use of the reserves at this time for such a purpose, with further State budget cuts being imminent. 10. Human Rights - Language Line - $3,000 The use of the City's lanouaoe line has grown in use, notably in our Human Rights office. A $3,000 line item has been included in the FY05 Budget. Our experience has shown the need for translators for Spanish, Bosnian, Mandarin and Chinese languages. 11. Cable TV Franchise Negotiations - $30,000 An appropriation of $30,000 annually for three years from Cable revenues has been included in the Telecommunications Budget. This is for the purpose of legal and related professional assistance for negotiation of a new franchise agreement. 12. Homeland Security - Water Plant - $100,000 We have included a line item of $100,000 within the water budget for the purposes of homeland security responsibilities, notably at our water treatment plant. We do not now know the extent of these federal regulations, but we feel confident federal government will likely NOT reimburse the City for any such security measures. The monies appropriated will be used to comply with any federal mandate and if not used for this purpose would be returned to the water cash reserves. 13. Loss of General Fund Staff Positions The 3-year budget plan represents a total loss of 16 positions from the General Fund, or approximately 5% of City employment financed by the General Fund. These positions were identified in May/June of 2003 in response to the loss of State aid to the General Fund as well as continued decline in the rollback of residential property values. To the fullest extent possible, the positions are being vacated by a process of managed attrition. The following is a summary of those positions. To be vacated Status Police 3* 2 Fire 4 0 Planning 1 1 Library 1 1 Parks/Rec 2 1 Finance/Admin 2 ¼ I ½ Public Works 2 ½ 1 16** 7 ½ * originally was 5 ** originally was 18 -6- 14. Loss of State Financial Assistance It is anticipated that State aid eliminated in FY04 will not be appropriated now or at any time in the near future. While it is difficult to predict State action, we do expect these lost revenues will not be available for financing of the General Fund. These losses are as follows: 0._~3 0.~4 05 Proposed State Population Allocation 596,000 -0- -0- Personal Property Replacement 290,000 -0- -0- Bank Franchise Tax 97,000 95,000 -0__:- 913,000 95,000 -0- The two remaining programs of financial aid are the Road Use Tax (restricted in its use for road purposes only) and residential property tax exemptions funded by the State. The Road Use Tax transfer to the General Fund is $3,400,000 and the property tax exemptions are $800,000. We can only wait to see what actions the Legislature might choose with respect to any future reductions and/or whether these two other sources of General Fund income are jeopardized. 15. Health Insurance Health insurance continues its precipitous rise in cost. All national indicators advise of continued increases. The budget for FY05 as proposed represents a 13% increase in the cost of health insurance over FY04. You will recall in last year's budget for health insurance was increased by 13%. We expect those increases to continue for the next 2 to 3 planning years. We have projected accordingly. 16. Employee Pensions Although not as dramatic an increase as the cost of health insurance, employee pensions - that is police, fire, and general employees - are also rising. Police and fire secured additional benefits from the State legislature and simultaneously is a decline in pension system income. The budget reflects the cost of the benefits gained as enacted by the legislature as well as a general increase in the cost of pension expense. The City's cost for pension for police and fire employees was 20.5% per annual wage in FY04, up from 17% in FY03. It has now risen to 24.9% for FY05. Additionally social security and Medicare as the base wage grows have also been increased. 17. Water Rate Reduction The FY05 budget proposes a 5% reduction in the current water rates. -7- Future Issues During the development of a budget there are often ideas, suggestions, and other issues identified which may be worthy of future discussion and possible consideration in the budget process. New initiatives will be difficult given the fiscal condition of the state and its regulation of local government finances. However, we would hope at some time in the future, Iowa's financial problems will be resolved. The following represents a number of issues which were identified by staff as we reviewed operating and capital budgets for the upcoming fiscal year. These are intended to be proposals (ideas for the future) and although they have not had a detailed budget developed, we would like to secure your interest in determining whether you wish to pursue these matters further. 1. Consider construction of a speculative warehouse Industrial building at the Aviation Commerce Park using reserves from our water, sewer, and landfill enterprise funds. This would involve development of a building of 15,000 - 20,000 square feet, with lease or purchase options in order to repay the loans from enterprise reserves. Land purchase and construction would be approximately $1,000,000. Shared financing with a private institution may be worthy of consideration. 2. Initiating discussions with property owners and developing a recreational plan for the large body of water (sand pit operation) located off of Gilbert Street/Sand Road south of our public works maintenance building. This area is being actively mined and at some time in the future could serve to be a community recreational asset, once the mining operation ceases. The site is approximately 90 acres. The value of the land appears to be in the product produced (sand and gravel). When complete, that is mined out, would the body of water and surrounding property serve as a possible recreational site? This could be a complex and long-term undertaking as we consider such a future recreational use of this area and the related capital investment and operational commitment. You may wish to refer this matter to the Parks and Recreation Commission for their review and comment. Additionally, a joint project with the County may be considered. 3. Probably no other complaintJconcern about downtown creates greater consternation among Council and the community than the state of the alleys in our downtown. Try as we may with respect to steam cleaning, sweeping, enforcement action and assorted other City maintenance activities the alleys often are in disarray as a result of irresponsible actions such as dumping of trash, overflowing dumpsters, and lack of concern for appearance, health and safety. City ordinances currently provide for a permit issuance process for dumpsters. After detailed discussions a formal application of this part of the code is difficult if not impractical, that is without the commitment of the downtown business community. We would like to entertain discussions as to how the Council would like to proceed with a more serious "alley cleanup (and keep them clean) policy in downtown". This may involve a change in waste collection operations, such as the pickup of waste containers by City forces; regulating pickups by contracting for and thereby assuring more timely pickup by private haulers, issuing of some type of permit that clearly identifies the location of a dumpster, etc. Such a cleanup effort will require cooperation on the part of the properly owners with a long-term goal of the alleys serving as throughways for pedestrian traffic. This could require an investment on the part of the city in order to dress up the alleys, which would include paving, better lighting, etc. We can only have such a policy if the downtown property owners are willing to provide a more serious approach and support enforcement of alley cleanup. -8- 4. In the review of various city-financed economic development initiatives, ICAD is provided $45,000 (reduced from $50,000 in '04) by the City's general fund and the Convention and Visitors Bureau is provided $120,000 (reduced from $140,000 in '04) from the hotel tax. A pre-eminent theme in our economic development policy has been the growth of the tax base, recognizing we as a city are primarily supported by property taxes, in that sales taxes, gambling revenues, and other state option taxes are not available. A secondary goal of our economic development policy and likely as important as the first is the creation of jobs for our citizens and future citizens. While the CVB performs a function of providing for a variety of economic activities, the mission of ICAD is policy more closely tied to City goals of tax base growth and job creation. I would suggest the Council may wish to consider an increase to ICAD and its economic development policies (as determined by the Council) and a reduction in the amount of monies directed to the CVB. This does come at a time when we should see growth in hotel taxes by way of the Plaza Towers project. This can mitigate some of the reduction to CVB. 5. As the City's emergency communication system ages there are new technologies available which need to be considered in the future. The replacement of hand-held public safety radios is now becoming a necessity ($14,000 per year). The emergency communication system was last upgraded in 1991 and is now in need of technological upgrade and selected equipment replacement. The radio/communication system has grown and expanded to accommodate other users such as our recent addition of the City of University Heights. While it has functioned well over the years, it is time to develop a plan to upgrade and replace the emergency communication system. As we plan to proceed with selected replacement equipment and consider a comprehensive system overhaul, we would suggest initiating a discussion as to the future of the emergency communication center, given the potential upgrade/overhaul cost approaching $1 million +/-. Considering a joint dispatch center (multiple jurisdiction) could have a profound effect over the long term on the provision of public safety services in both cost savings and better service. -9- FINANCIAL PLAN ANALYSIS GOVERNMENTAL ACTIVITIES Governmental Activities consist of the General Fund, Debt Service Fund, the Trust and Agency Funds, Special Revenue Funds and Internal Service Funds. PROPERTY TAX Property tax is the single largest revenue source for the City General Fund, accounting for over 65% of FY2005 General Fund revenues. Taxable property in Iowa is categorized into distinct classes such as residential, commercial, industrial, utilities, or agricultural with each class having different procedures for assessing value for taxing purposes. To reduce the opportunity for dramatic tax shifts between the classes from year to year, a statutory limit of 4% a year has been imposed commonly celled the growth limitation. For example, if statewide growth in any one class of property in any year exceeds 4%, the taxable value is reduced by a percentage so that growth of taxable valuation is at the 4% ceiling. This percentage is called the "rollback". Furthermore, residential property is subject to an additional restriction in which the statewide growth in residential property cannot exceed the growth in agricultural property. In other words, the taxable growth of residential property is either 4% or equal to the growth in agricultural property, whichever is lower. The following graph demonstrates the effect of the rollback on taxable valuation. In FY96 the residential rollback exempted $383 million or 20% of Iowa City's assessed valuation. In FY2005 the residential rollback will exempt $1,150 million or 36% of the assessed valuation. Iowa City Taxable vs. A~sessed Valuation 3.50 Valuation 3.00 2.00 t.50 I --~--Taxable 1.00 Assessed Valuation 0.50 0.00 .......... Fiscal Year (FY) -10- Iowa City - Property Valuations Commercial, Less: Exemptions Taxable Industrial & Military & Assessed Description Residential Utilities TIF Values Valuation Fiscal Year 2005 (Est) 100% Assessment $2,155,029,747 $1,039,634,649 $3,194,664,396 State rollback 0.484558 · - (1,117,443,51(~ _ess: Exemptions (3,637,513) (3,637,513 _ess Gas & Electric (46,187,625/ /46,187,62~ Taxable Assessed Value- for Debt Levy $1,044,236,905 $1,032,983,981 $ (49,825,138) $2,027,395,748 Less TIF increment - available for debt only (32,579,876) (32,579,87(~ Taxable Assessed Value - Regular Levies $1,994,815,872 ·*State rolled back Commercial and Railroads to 99.257% for this year, Other Utilities and Industrial are at 100%. Fiscal Year 2004 100% Assessment $1,985,685,748 $974,592,309 $2,960,278,057 State rollback 0.513874 * - (965,293,44~c Less: Exemptions (3,701,778) (3,701,77~ Less Gas & Electric 145,505,049) (45,505,04-c Taxable Assessed Value - for Debt Levy $1,020,392,299 $974,592,309 $ (49,206,827) $1,945,777,781 Less TIF Increment - available for debt only (13,156,396) (13,156,39( Taxable Assessed Value - Regular Levies $1,932,621,385 · *Commercial, industrial and Utilites are at 100% for this year. Fiscal Year 2003 100% Assessment $1,932,822,466 $974,518,848 $2,907,341,314 State rollback 0.516676 · - (953,312,414) Less: Exemptions (3,750,300) (3,750,300) Less Gas & Electric (45,012,616) (45,012,61{~ Taxable Assessed Value - for Debt Levy $998,643,120 $955,385,780 $ (48,762,916) $1,905,265,984 Less TIF Increment - available for debt only (5,087,715) (5,087,715) Taxable Assessed Value - Regular Levies $1,900,178,269 · *State rolled back Commercial and Railroads to .977701. Other UfiliUes and Industrial are at 100%. Fiscal Year 2002 100% Assessment $1,719,115,220 $971,071,124 $2,690,186,344 State rollback 0.562651 . - (751,853,372 Less: Exemptions (3,807,712) (3,807,712 Less Gas & Electric (45,363,928/ (45,363,928 Taxable Assessed Value - for Debt Levy $967,261,848 $971,071,124 $ (49,171,640) $1,689,161,332 Less TIF Increment ~ available for debt only (11,774,108) (11,774,108 Taxable Assessed Value - Regular Levies $1,877,387,224 Fiscal Year 2001 I-'~0 A-~se s s-'~-eent $1,668,069,820 $920,524,896 $2,588,594,716 State rollback 0.548525 . - (762,723,826 Less: Exemptions (3,866,050) (3,866,050 Less Gas & Electric (45,404,500) (45,404,500 ITaxable Assessed Value - for Debt Levy $914,978,054 $910,892,836 $ (49,270,550) $1,776,600,340 Less TIF increment - available for debt only (11,604,365) (11,604,365 Taxable Assessed Value - Regular Levies $1,764,995,975 · State rolled back Railroads and Commercial to .987732; other Utilities and Industrial are at 100%. -11 - The City's property tax requests for FY2005 through FY2007, including the FY2004 certified tax requests, are shown as follows: FY2004 FY2005 LEVIES Tax Rate Tax Rate Dollars ~er $1,000 Dollars per $1,000 General Fund Tax Levies: General $15,654,233 8.100 $16,158,009 8.100 Transit 1,835,990 0.950 1,895,075 0.950 Tort Liability 470,748 0.244 695,971 0.349 Library 521,808 0.270 538,600 0.270 Subtotal: 18,482,779 9.564 19,287,655 9.669 Special Revenue Levies: Emergency 521,808 0.270 538,600 0.270 Employee Benefits 6,169,064 3.192 6,856,401 3.437 Subtotal: 6,690,872 3.462 7,395,00t 3.707 Debt Service 8,892,633 4.570 8,061,878 3.976 [otal City Levy Property Taxes: 34,066,284 17.596 34,744,534 17.352 % Change from ~ 6.56% I 4.65% 1.99% -1.39% prior year: I I Agland Levy 6,690 3.004 5,813 3.004 Total Property Taxes 34,072,974 --- 34,750,347 -- FY2006 FY2007 LEVIES Tax Rate Tax Rate Dollars }er $1,000 Dollars per $1,000 General Fund Tax Levies: General $16,406,743 8.100 $16,868,223 8.100 Transit 1,924,248 0.950 1,978,372 0.950 Tort Liability 725,624 0.358 756,863 0.363 Library 546,891 0.270 562,274 0.270 Subtotal: 19,603,506 9.678 20,165,732 9.683 Special Revenue Levies: Emergency 546,891 0.270 562,274 0.270 Employee Benefits 7,850,990 3.876 8,706,231 4.181 Subtotal: 8,397,881 4.146 9,268,505 4.451 Debt Service 9,066,596 4.395 9,529,097 4.483 Total City Levy Property Taxes: 37,067,983 18.219 38,963,334 18.617 %ChangefrOmprior year: "'"% 14""%l "'~% I='*'% 6.gland Levy 6,690 3.004 6,690 3.004 Total Property Taxes 37,074,673 .... 38,970,024 .... -12- The FY2005 property tax levy rate is $17.352 per $1,000 of taxable assessed valuaflon, compared to $17.596 in FY2004. The decrease in the levy rate is primarily due to the expected donation of $500,000 from the Library Foundation to assist in the payment of the $18,400,000 bond issue. There were increases in the tort liability tevy due to increased property and liability insurance costs. Also, the employee benefits levy was higher due to rising health insurance costs and an increase in police and fire pension contribution rates from 20.5% to 24.92%. Estimated Property Tax Levy on $100,000 Residential Valuation (Iowa City portion) City Levy: $ 17,596 City Levy: $ 17.352 State Rollback: 51.3874% State Rollback: 48.4558% The General property tax levy of $8.10 is used in the General Fund to pay for the support of many services, such as police, fire, library, park and recreation services. The levy cannot exceed $8.10 per $1000 of taxable assessed valuation per State law. The Library tax levy of $.27 was voted in by a majority of the residents in 1991. The initial levy was used to expand Library services and continues to maintain that level of service. The Transit levy of $.95 is a "general" levy for transit purposes. State code requires that it be receipted into the general fund. Therefore, through FY2002, the transit levy was receipted into the general fund and then transferred to the Transit Enterprise Fund. Beginning in FY2003 Transit Operations moved into the general fund. The Tort Liability levy has no maximum levy and is based on estimated insurance premiums and claim losses within the self-insurance retention. The retention rate increased in FY2003 from $50,000 per occurrence to $200,000. The Emergency levy of $.27 has been utilized since FY2001. The General levy must be at $8.10 before this levy can be used, but is otherwise an unrestricted levy. The Employee Benefits property tax levy is used for General Fund employer costs of social security (FICA - 7.65%), Iowa Public Employees Retirement System costs (IPERS - 5.75%), Municipal Fire and Police Retirement System of Iowa (MFPRSI-24.92%, up from 20.5%), health insurance, life insurance, disability insurance, worker's compensation insurance premiums and unemployment compensation. The Employee Benefits Fund reflects the use of local Employee Benefits Retirement Fund Reserve monies to fund part of the employer share of the Police/Fire pension contribution. The Debt Service levy provides funds for the payment of the principal and interest on general obligation bonds. The levy can also be utilized to fund the payment of any judgments against the City. The Debt Service levy decreases from $8,892,633 in FY2004 to $8,061,878 in FY2005 and is projected to increase to $9,066,596 in FY2006 and to $9,529,097 in FY2007. Future debt issues include $4.4 million in general purpose bonds and $7.4 million in tax increment financing for 64-1a in FY2004. FY2005 and 2006 bond issues are estimated at $6.3 and $4.8 million, respectively. -13- B. GENERAL FUND REVENUES FY2005 revenues total $41.8 million and represent a 4.2 % increase over the FY2004 budget of $40.2 million. Revenue is projected to increase 3.2% in FY2006 ($41.7 million) and 2.1% in FY2007 ($42.2 million). Property tax receipts (general levies, employee benefits transfer and emergency levy transfer) represent 65% of General Fund revenue and are proposed to increase by 5.6% in FY2005 to $27,289,283. Property taxes for FY2008 are proposed at $28.4 million, an increase of 4%. FY2007 property taxes are projected at $29.5 million, a 4% increase. Other Financing Sources 13% Use Of Money & Property FY2005 2% ~ General Fund Total Revenue Misc. Charges For 4% Services 6% Other City Taxes 2% Intergovt. 5% Licenses & Permits 3% FY03 FY04 FY05 FY06 FY07 Actual Amended Budget Estimated Estimated Property Taxes 24,417,216 25,599,085 27,289,283 28,373,577 29,500,243 Licenses & Permits 1,133,476 1,271,775 1,266,200 1,272,000 1,274,300 Intergo'.emmental Revenues 3,167,524 2,303,678 2,132,833 2,180,836 2,209,703 Other City Taxes 951,257 972,896 984,112 991,062 997,926 Charges For Ser~ces 2,525,452 2,501,216 2,526,455 2,533,459 2,557,438 Miscellaneous 1,271,708 1,386,952 1,411,710 1,326,510 1,336,510 Use Of Money & Property 490,804 675,000 810,000 785,000 760,000 Other Financing Sources 6,290,715 5,454,948 5,362,279 5,646,173 5,393,552 Total GenFundRevenue: $ 40,248,152 $40,165,550 $41,782,872 $43,108,617 $44,029,672 -14- General Fund revenues are summarized into eight major categories. An analysis of each category follows: 1. Prooertv Taxes - Direct Receipted Levies - This includes the general, transit, library, tort liability and agriculture land levies. The property tax revenue as proposed will be at the maximum allowable levy rates per State of Iowa Code, except for the tort liability levy. FY2005 property tax revenues are projected to be $19.3 million or 4.4% greater than FY2004. FY2006 is projected to increase by 1.61% to $19.6 million and FY2007 by 2.87% to $20.2 million. Transferred Levies - The employee benefits levy property tax revenue is receipted into the Employee Benefits Fund and then transferred to the General Fund. In FY2005 the Employee Benefit Fund will transfer $7.4 million to the General Fund. The emergency levy is receipted first into the Emergency Levy Fund and then transferred to the General Fund. For FY2005, the General Fund will receive $551,071 from the Emergency Levy Fund. 2. Licenses & Permits - This category consists of revenue received for building and rental housing permits/inspections, plumbing and electrical license fees; taxi licenses; beer, liquor and cigarette permit/license fees (state regulated), sign permits, burial permits, animal licensing and some miscellaneous fees. Total FY2005 budget is $1,266,200. 3. Intereovernmental Fundin(~ - This revenue includes money that was received from the State of Iowa consisting of state aid, personal property replacement tax and bank franchise tax. Those revenues were eliminated by the state after the FY04 budget was adopted. Reimbursement from the University of Iowa for Fire projection was $1 million in FY2002 and is projected for FY2003 at $1.13 million. A portion of the University Fire contract is also receipted into the Fire Vehicle replacement fund and the Fire Employee Benefit fund. FY2001 general fund. Also this category includes monies that Johnson County provides Iowa City Public Library and the Senior Center. The funding level for the Library is based on a three-year average of rural patronage to total transactions at the library. The percentage is 8% for FY2003, or $285,512. The county has supported the Senior Center in prior years based on 20% of costs. In FY2003 the support would have amounted to $141,410. However, for FY2003 Johnson County Board of Supervisor's voted to limit this amount to $100,000. In FY04 the Board of Supervisors cut the Senior Center funding to $75,000. This plan continues with the funding level of $75,000 for FY05 and thereafter. 4. Other City Taxes - This includes hotel/motel tax of 7%. Actual receipts are allocated as follows: Police Patrol (50%), Convention and Visitors Bureau (22.5%), Parks and recreational facilities (27.5%). FY05 budgeted revenues are $550,000. This category also includes a gas and electric excise tax, which the state legislature has reclassified from a property tax to a usage tax~ Cities were in a revenue neutral pedod from FY2001 through FY2003 where they were guaranteed to receive at least the equivalent of their property tax levy from gas and electric. The valuation is still within the assessed valuation for debt capacity; however beginning in FY2004 the revenues will no longer be guaranteed to match or exceed the property tax rate. 5. Charf3es for Services - This revenue source consist of Transit fees, recreation fees, miscellaneous police and fire fees, plan checking fees, animal boarding fees, and Senior Center membership fees. Transit fees for FY2005 are projected at $730,300. Recreation Division fees and charges revenue will be reviewed by the Parks and Recreation Commission to comply with the goal of receiving 40% of the Division revenue through fees. Miscellaneous - This category includes a variety of different revenue soumes. The largest are parking fines other than expired meters ($700,000), Magistrate Court fines and surcharges ($310,000), and reimbursement of expenses ($301,710) and loan repayment from the Englert Theatre ($100,000.) 7. Use of Money & ProDertv - This revenue soume consists of interest income, sale of animals from the Animal Care and Adoption Center, Park shelter rental fees, locker rentals, and installment Sale proceeds for sale of the Peninsula property. Interest income earned on the landfill closure reserve has been deposited in the general fund since FY2003. New revenue of $260,000 is expected from parking and rental fees generated from Court Street Transportation Center. 8. Other Financino Sources - Road Use Tax (RUT) transfers in are 64% of this category, or $3,429,867 for FY2005. The portion of RUT transferred to the general fund is used to pay the net operating costs of the Traffic Engineering and Streets Divisions. Also a position in the Forestry Division that is directly related to the maintenance of City street right, of-way is funded from RUT. Administrative chargebacks is the other major source of revenue in this classification, a revenue budget of $1,479,000 is expected for FY05. The administrative chargeback is a mechanism for funding operations that business type funds, i.e. Wastewater, Water, & Solid Waste, would incur in their respective fund, but for the centralization of customer service, finance, and other administrative functions that are expenses of the General Fund. -16- C. GENERAL FUND - EXPENDITURES The proposed General Fund expenditure budget in FY2005 is $41,763,352 compared to the current FY2004 budget of $40,561,954 and represents a 3% increase in expenditure levels. A comparison of dollars by major expenditure classification is provided below: FY03 FY04 FY05 FY06 FY07 Actual Amended Budget Estimated Estimated Personnel 26,828,512 28,575,706 29,769,162 31,447,210 33,000,319 Commodities 1,540,499 1,726,242 1,774,929 1,808,188 1,844,370 Services And Charges 6,962,999 7,823,498 7,76'1,903 8,038,060 8,032,379 Capital Outlay 1,383,759 1,515,138 1,214,766 1,038,134 1,109,100 Transfers 842,765 834,146 828,592 857,936 865,989 Contingency 87,224 414,000 428,000 441,000 TOTAL EXPENDITURES 37,558,534 40,561,954 4'1,763,352 43,617,528 45,293,157 % Change 8.0% 3.0% 4.4% 3.8% General Fund Expenditures by Category 50,000 ~~ 45,000 - . . _ 40,000 35,000 30,000 25,000 [] Contingency 20,000 [] Transfers 15,000 · Capital Outlay 10,000 5,000 [] Services And Charges · Commodities 9.~''-'~' e~,be ,,~{>~ ~o~'e ~ ~Personnel Fiscal Year (FY) Personnel expenditures account for approximately 71% of General Fund expenditures and include salaries and benefits (health, life, disability insurance, and employer share of FICA, IPERS, and Police/Fire retirement contributions). The FY2005 budget includes scheduled step increases and an estimated bargained adjustment. Personnel expenditures are primarily controlled by collective bargaining agreements. Most employees of the City are represented by one of three unions: AFSCME (Local #183), the Police Labor Relations Organization (PLR)) of Iowa City, and the Iowa City Association of Professional Fire Fighters, IAFF, AFL-CIO (Local #610). All supervisory, confidential, temporary and other employees who are excluded by law in Chapter 20 of the Code of Iowa are excluded from the units and from the terms, conditions or application of the Agreement. -17- The AFSCME union represents the majority of City employees. This Union is comprised of two bargaining units, one composed exclusively of Library employees and the other composed of employees in all other departments. AFSCME ratified a one-year contract that spans July 1, 2003 through June 30, 2004. This agreement included a 3% adjustment to wages in July 2003 plus any step increases. Sworn police officers are represented by the Police Labor Relations Organizations (PLRO) of iowa City. The bargaining unit is composed of all Iowa City police officers. Exempt from the unit are the police chief, captains, lieutenants, sergeants, and other confidential, administrative, supervisory and less than half-time employees. The PLRO ratified a one-year contract that spans July 1, 2003 through June 30, 2004. This agreement included a 3% adjustment to wages in July 2003 plus any step increases. The firefighters are represented by the Iowa City Association of Professional Fire Fighters (IAFF), AFL-CIO (Local #610). The bargaining unit is composed of firefighters, lieutenants, and captains. Exempt from the unit are the fire chief, fire marshal and battalion chiefs. The IAFF and City ratified a one-year contract that spans July 1, 2003 through June 30, 2004. This agreement included a 2.75% adjustment to wages in July 2003 plus any step increases. The Personnel Rules and Regulations cover employees who are administrative, supervisory or otherwise ineligible for collective bargaining. Some employees are eligible for Civil Service. Salaries and benefit appropriations ara determined by the City Council upon the recommendation of the City Manager. FY2005 through FY2007 adjustments to pay plans for approximately 100 administrative and confidential employees will be the same percentages as the AFSCME unit, per resolution adopted by the City Council. Commodities consist primarily of materials that are consumed or depleted such as, office and cleaning supplies, fuels, and materials for repair and maintenance of buildings, streets, and equipment. Services and Charges include funding of Human Services (Aid to Agencies) payments, printing, insurance, training and education, postage, various service contracts, repairs and maintenance to vehicles, equipment and buildings, utility costs and chargebacks for internal services. The City Council appropriates money annually from the General Fund in support of Human Services agencies. The FY2005 appropriation is proposed at $421,315, which is five pement (-5%) less than FY2004 appropriations. FY2004 was also reduced five percent (-5%) from FY2003 levels in accordance with Council direction as a direct result of state legislative cuts. FY2005 Human Services support is proposed at $281,315 from the General Fund; $105,000 from the Community Development Block Grant (CDBG); and an abatement of $35,000 from the Water and Wastewater Funds estimated for Agency utility usage for the fiscal year. General Fund support of community events is recommended at $34,574 for FY2005. Similar to Human Services, this represents a second year of funding cuts, with a ten-percent decrease (-10%) in both FY2004 and FY2005. For a detailed listing of the funding of Human Service and Community Event agencies from FY03 to FY05, see the Non-Operational Administration budget table on page 101. -18- Transfers are primarily for interfund loan repayments, transfers to library equipment reserves and capital improvement project funding. Following is an itemized listing of actual transfers from the General Fund for FY2002 and FY2003, the FY2004 budget, FY2005 proposed budget, and projections for FY2006 and FY2007. GENERAL FUND FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 TRANSFER TO Actual Amended Budget Estimated Estimated Airpod Operations 110,538 183,000 167,000 188,000 188,000 JCCOG 154,351 129,701 154,912 163,256 171,309 Landfill Loan Repay - Englert Theatre 160,783 160,783 160,783 160,783 160,783 Landfill Loan Repay- Non Op. Admin. 30,400 30,400 30,400 30,400 30,400 CIP-Civic Center, Airport, All Other 69,056 25,000 25,000 25,000 25,000 Landfill Loan Repay - Fire 52,089 52,089 52,089 52,089 52,089 Landfill - H.I.S. Loan Repay 25,524 25,524 Landfill - Memer/Scanlon Loan Repay 88,097 88,097 88,097 88,097 88,097 Library-Open Access Fees 20,000 Library-Computer RepL Reserve 31,250 31,250 39,062 39,062 39,062 Library-Cable Channel Repl. 14,738 - 14,738 17,685 17,685 17,685 Parking-Senior Center 20,000 20,000 20,000 20,000 20,000 Landfill-Loan Repayment-Sr. Center 65,940 73,564 73,564 73,564 73,564 Total Transfer from General Fund 842,766 834,146 828,592 857,936 865,989 The FY2003 original contingency budget was 9300,000. Contingency in the past has been based on approximately 1% of total expenditures. FY2005, FY2006 and FY2007 are at 9414,000, 9428,000, and 9441,000 respectively, which ranges between 0.97% and 0.99% of total General Fund expenditures. -19- D. GENERAL FUND YEAR-END CASH BALANCE The City Council established guidelines starting in FY99 to maintain cash balances at a five-year average of 20% of expenditures, but not less than 15%. That policy ensures that operating cash balances witl be maintained at a level to ensure sufficient cash flow throughout the fiscal year. The following table depicts the General Fund Operating cash ppsition for fiscal years 2003 through 2007. FY03 FY04 FY05 FY06 FY07 Actual Amended Proposed Estimated Estimated Beginning Balance $ 10,471,292 5 13,160,910 $ 12,764,506 $ 12,784,026 $ 12,275,115 Receipts 40,248,152 40,165,550 41,782,872 43,108,617 44,029,672 Expenditures -37,558,534 -40,561,954 -41,763,352 -43,617,528 · -45,293,157 Ending Balance $ 13,160,910 $ 12,764,506 $ 12,784,026 $ 12,275,115 $ 11,011,630 Balance as a % of 35.0% 31.5% 30.6% 28.1% 24.3% Expenditures: The Operating Cash Fund Balance is used to provide for cash flow in the first quarter of the next fiscal year because the majodty of property taxes are not received until October/November and cash balances are drawn down. The following chart shows cash flow needs or how expenditures have exceeded receipts in the first three months for the past five years. 3 Months @ Receipts Expenditures Shortfall in Sept. 30 Receipts FY04 4,593,134 11,065,912 (6,472,778) FY03 4,806,797 9,410,440 (4,603,643) FY02 4,387,107 8,818,510 (4,431,403) FY01 4,449,250 9,233,286 (4,784,036) FY00 4,321,697 8,730,848 (4,409,151) - 20- GENERAL FUND PROPOSED BUDGET FOR FY05 - FY07 FY05 FY03 FY04 CITY MGR FY06 FY07 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 10,471,292 13,160,910 12,764,506 12,784,026 12,270,015 Property Taxes 15,359,636 15,660,923 16,163,822 16,412,556 16,874,036 Transit Levy 1,800,627 1,835,990 1,895,075 1,924,248 1,978,372 Library Levy 523,073 521,808 538,600 546,891 562,274 Tort Levy 409,135 470,748 695,971 725,624 756,863 Monies & Credits Tax 31,407 8,000 8,000 8,000 8,000 Military Credits 12,212 12,125 12,125 12,125 12,125 Personal Property Replacement 2'91,104 0 0 0 0 Licenses & Permits 105,154 100,_705 101,700 101,200 100,700 Building Permits & Inspections 821,056 873 470 909,200 915,500 923,300 Housing Permits & Inspections 207,266 297 600 255,300 255,300 250,300 Cemetery Fees & Charges 67,874 65 000 65,000 65,000 65,000 Magistrates Court Fines & Fees 339,845 289 500 310,000 325,000 335,000 Parking Fines 461~155 700 000 700,000 700,000 700,000 Charges For Services 11,329 5 275 5,275 5,275 5,275 Recreation Fees 682,303 896 834 762,709 762,484 762,484 Senior Center Fees 9,255 57 000 44,000 44,000 44,000 Police Services 116,568 73 018 116,050 106,050 116,050 University Fire Contract 1,101,624 1,162 835 1,225,199 1,272,185 1,300,000 Animal Control Services 217,727 157 841 202,723 208,304 213,590 Bldg & Development Fees 61,910 34 500 48,500 48,500 48,500 Sdwlk/Str Rep/maint 40,597 25,000 25,000 25,000 25,000 Library Services 547,765 539,448 526,898 538,546 547,239 Fees - Contracted Services 604 0 0 0 0 Admin Expense Chargeback 1,344,470 1,344,247 1,404,589 1,446,426 1,475,155 county - Senior Center support 100,000 75,000 75,000 75,000 75,000 Transit Fees 27,263 0 260,000 260,000 260,000 Bus Fares 770,124 647,300 730,300 730,300 730,300 Local Governments 0 0 5,000 0 0 Univ. Heights Transit 28E 27,309 28,069 29,051 30,068 31,120 Univ. Heights Dispatch 0 42,275 42,275 42,275 42,275 Gas / Elec. Use Tax 387,773 422,896 434,112 441,062 447,926 State Population Allocation 571,581 0 0 0 0 Bank Franchise Tax 184,348 95,000 0 0 0 Other State Grants 144,293 101,500 55,000 55,000 55,000 Hotel/Motel Tax 563,484 550,000 550,000 550,000 550,000 Library Open Access 49,920 34,000 34,000 34,000 34,000 Federal Grants 4,400 0 0 0 0 Federal Transit Assist. 405,540 449,061 402,180 402,180 402,180 State Transit Assist. 287,405 315,938 270,128 270,128 270,128 Interest Income 376,286 375,000 250,000 225,000 200,000 Miscellaneous Revenue 370,708 297,452 301,710 301,510 301,510 Sale of Land 86,651 300,000 300,000 300,000 300,000 Loan Repayments 100,000 100,000 100,000 0 0 City Attorney Chargeback 103,793 73,125 75,000 75,000 75,000 Transfer from Road Use Tax 2,852,809 3,055,057 3,429,867 3,39~,747 3,489,397 Transfer: Employee Benefits 5,758,052 6,555,397 7,424,619 8,184,584 8,733,451 Transfer:Emergency Levy 523,074 534,094 551,071 559,549 575,122 Transfer from Parking Fund 200,000 227,200 200,000 200,000 200,000 Transfer from Broadband Fund 82,074 153,784 152,823 153,000 154,000 Miscellaneous Transfer 589,731 1,535 0 0 0 Transfer rrm Parkland Acq 0 100,000 100,000 100,000 0 G.O. Bonds for Capital Outlay 1,117,838 500,000 0 281,000 0 Total Receipts 40,248,152 40,165,550 41,787,872 43,108,617 44,029,672 Personnel 26,828,512 28,575,706 29,769,162 31,447,210 33,000,319 Commodities 1,540,499 1,726,242 1,774,929 1,808,188 1,844,370 Services And Charges 6,962,999 7,823,498 7,766,903 8,043,160 8,037,581 Capital Outlay 1,383,759 1,515,138 1,214,766 1,038,134 1,109,100 Transfers 842,765 834,146 828,592 857,936 865,989 Contingency 0 87,224 414,000 428,000 441,000 Total Expenditures 37,558,534 40,561,954 41,768,352 43,622,628 45,298,359 Ending Balance 13,160,910 12,764,506 12,784,026 12,270,015 11,001,328 CITY OF IOWA CITY GENERAL FUND EXPENDITURES SUMMARY BY DIVISION PROPOSED BUDGET FOR FY05 - FY07 FY03 FY04 FY05 FY06 FY07 ACTIVITY ACTUAL BUDGET PROPOSED PROJECTION PROJECTION City Council 114 709 143 251 112 638 115 887 119263 City Clerk 338 168 395 828 367 469 434 073 398 878 City Attorney 528 832 554 657 576 381 604 750 632 057 City Manager 464.762 461 811 482 066 501 952 521 593 Human Relations 359.318 432 491 434 400 451 366 467 933 Finance Dept. Administration 330.347 338 513 293 493 305 602 318 020 Accounting & Reporting 497 915 558 622 573 890 598 926 622 363 Central Procurement 230272 247 019 248 567 260 534 272 357 Treasury 850270 929 828 943 576 979 838 1,015,067 Document Services 250 102 249 050 224 513 232 204 256 874 Risk Management 352 709 581,823 712 080 742 410 774 156 Government Buildings 392 747 430,448 443 552 471 501 482 744 Human Rights Activities 197 440 219415 210 340 219 414 228 539 Non-operational Admin. 1,144,665 1,356,156 1,392,420 1,444,570 1,474 606 Pcd Dept. Administration 214,533 226,082 222,723 232 553 243 011 Urban Planning 351,325 327,539 332,997 348 297 362 840 Neigborhood Services 105,979 113,196 113,734 118 253 122 460 Public Art 3,097 4,346 3,281 3 336 3 392 Comm. Dev.-non Grant Activity 17,830 57,059 58,617 61 841 64 747 Economic Development 118,268 120,807 114,511 117 391 120 147 Engineering 725,536 797,455 761,827 799 837 834 331 Public Works 197,055 203,591 201,749 212 129 221 976 Cbd Maintenance 358,567 392,258 433,548 448 902 463 682 Energy Conservation 12,054 32,576 34,772 36,700 38 460 Police Protection 7,412,945 8,040,791 8,253,329 8,669,182 9,151609 Fire Protection 4,363,876 4,857,280 4,995,475 5,270,9~7 5,543 754 Shelter Operations & Admin 456,681 448,482 477,384 497,481 514 502 Deer Control 1,295 100,000 88 105,089 90 His Department Administration 318,890 317,587 294,746 308,494 321,397 Building Inspection 489,876 522,087 550,241 577,293 602,339 Housing Inspections 276,578 293,193 309,337 324,060 337,728 Traffic Engineering 996,755 1,039,631 1,142,495 1,177,651 1,211,691 Streets Maintenance 2,267,609 2,409,657 2,710,249 2,778,284 2,872,631 Forestry Operations 328,587 315 593 348,389 362,809 374,486 Cemetery 265,418 331 089 312,168 319,398 331,679 Recreation 2,602,344 2,638 272 2,569,946 2,596,112 2,660,751 Parks 1,276,049 1,325 024 1,340,925 1,386,659 1,435,280 Library 3,745,025 3,896 161 4,035,933 4,179,617 4,351,490 Library Special Revenues 182,929 80 061 110,047 98,792 101,600 Parks & ~ec Dept. Admin. 196,476 205 576 210,326 220,864 230,877 Senior Center 650,915 674 969 685,656 710,321 734,257 Transit 3,569,786 3,892,680 4,128,474 4,297,259 4,462,702 GRAND TOTAL 37,558,534 40,561,954 41,768,352 43,622,628 45,298,359 - 22 - This fund provides for payment of the principal and interest due on general obligation debt of the City. The Debt Service Property Tax levy and transfers from Parking, Wastewater, and Water Enterprise funds, and the 64-1a Tax Increment fund. Debt Service issuance in FY2005 includes $6.3 million in general purpose bonds and $7.4 million in TIF financing for 64-1a. FY2006 and 2007 issues are estimated at $4.8 and $4.5 million, respectively. Allowable Debt Margin Outstanding Debt as % of Fiscal Total Property (5% of Total Property Debt Allowable Year Valuation Val.) at July I Debt Margin FY98 2,185,166,884 109,258,344 31,390,000 29% FY99 2,371,395,259 118,569,763 41,675,000 35% FY00 2,416,782,699 120,839,135 46,165,000 38% FY01 2,591,030,038 129,551,502 41,190,000 32% FY02 2,692,448,464 134,622,423 61,565,000 460/0 FY03 2,909,644,383 145,482,219 85,260,000 59% FY04 2,962,505,107 148,125,255 91,355,000 62% *FY05 3,051,380,260 152,569,013 89,495,000 59% *FY06 3,104,779,415 155,238,971 89,435,000 58% *FY07 3,159,113,055 157,955,653 87,550,000 55% * Estimate As stated in the City's Fiscal Policy, "Debt incurred as a general obligation of the City of Iowa City shall not exceed statutory limits: presently 5% of the total assessed value of property within the corporate limits as established by the City Assessor." The following schedule and graph show current and estimated future debt margins for the City. Total property valuation amounts are actual property valuations for FY98 -FY2004, but are estimates for FY2005 through FY2007. - 23 - Below is a graphical depiction of the past, present, and proposed debt issuance compared to allowable legal debt margin. 180 [ m G.O. Debt Outstanding ~ M ~1 - by Fiscal Year- E 420 .......... o 100 ~ 80' -- .o_ · =- 60 - mAllowable Debt Margin ~ I (5% of Total Property Val.) 40 20 [] Outstanding Debt I ~ at July 1 Fiscal Year (FY) * Estimate - 24- The Fiscal Policy also includes the guideline that "the debt service levy shall not exceed 25% of the city levy in any one fiscal year." The debt service levy did reach this percentage in FY2003 and FY2004. The proposed Capital Improvement Program (FY2004-2008) presented in this document will bring the levy below the 25% margin in FY2005, FY2006, and FY2007. The following chad shows the debt service levy as a percentage of the city levy for FY97 through FY2007. The levies for FY97-FY04 are certified; the levies for FY2005-FY2007 are projected. Debt Service Levy As a Percentage of Total Property Tax Levy 30% (25% Recommended Maximum) 24% 25% ~1,-~ 23./'~...e~__e 20% 20 ./~ 25"/. -I-'"'- 24% 15% 5% 0% ~ * Estimated - 25 - F. INTERNAL SERVICE FUNDS Internal Service funds include the Equipment Maintenance Fund, Equipment Replacement Fund, the Central Services Fund, the Risk Management Loss Resen, e Fund, the Health Insurance Reserve Fund and Information Technology Services Fund. The Equipment Maintenance Fund provides maintenance for all City vehicles and equipment and rents vehicles to other City departments from a central vehicle pool. Funding is provided from a chargebacks to all departments for the maintenance services and the rentals of vehicles. The Equipment Replacement Fund is used to replace most rolling stock. Funding is provided from an annual chargebacks to all departments based on the estimated replacement value at the time of replacement. The Information Technology Services Fund accounts for the operating support and replacement of all computer equipment for most of the City. All divisions are charged for computer operating support and equipment replacement except for Library, Cable TV and HUD financed departments such as C.D.B.G. and the Housing Authority. The Central Services Fund covers the operation of copiers, mail services and radio maintenance. All of these functions are available to all City departments who are charged based upon the services utilized. The Risk Management Loss Reserve Fund accounts for the liability for all funds. All funds are charged based on their loss experience and pro rata share of the insurance premium. Market conditions.within the insurance industry have resulted in an increase in the City's self-insured retention amount from $50,000 per occurrence to $200,000. The Health Insurance Reserve accounts for the actual payment of all health and dental claims. Premiums are based on actuarially sound estimates and charged to each department. Health insurance premiums increased by 24.5% in FY02, 16.1% in FY03 and are projected to increase 15% in FY04, 13% in FY05, 10% in FY06 and 5% in FY07. - 26 - G. SPECIAL REVENUE FUNDS The Special Revenue Funds include the Employee Benefits Fund, Community Development Block Grant Fund (CDBG), Road Use Tax Fund, Johnson County Council of Governments (JCCOG), Special Assessments, Economic Development Fund, and Tax Increment Financing funds. The Employee Benefits Fund accounts for the receipt of property taxes levied to pay the employer share of benefits of employees in the General Fund. Transfers to the General Fund are made from this fund. Local public safety reserve funds of $585,000 annually are included as funding for current police~ire pension costs as in past y~ars. The local public safety reserve is a restricted fund available only for police and fire pension costs. It has been used to reduce the police / fire employee benefit property taxes since the state acquired the police / fire pension system. The fund balance at the end of FY2004 is estimated at $883,701 and $309,572 at the end of FY2005. The purpose for this fund will have been completed in FY2006 and the employee benefits levy will begin levying for the full cost of the police / fire pension costs after that time. The Community Development Block Grant (CDBG) Fund accounts for revenue from the U.S. Department of Housing and Urban Development programs and is restricted in use for eligible projects as defined by Federal regulations The Road Use Tax Fund accounts for State distributed revenues based on gasoline taxes, license fees and weight taxes. These funds are distributed back to cities based on a per capita formula and are used to pay for street and traffic engineering maintenance, planning and construction-related costs: Per capita estimates for FY2005 - 2007 are $82.50, $83.50 and $84.50 respectively. Based on an Iowa City population of 62,380; Road Use Tax funding is estimated at $5.2 million, $5.3 million and $5.33 million annually during the next three years. Johnson County Council of Governments (JCCOG) provides countywide planning assistance for transportation, human services and solid waste planning. The City of Iowa City acts as custodian for the fund and provides accounting and payroll services. The City is utilizing Tax Increment Financing (TIF) districts for economic development in various locations throughout Iowa City. Sycamore Mall has been improved and is receiving property tax rebates on the incremental valuation. Also property tax rebates are being utilized in Sycamore and First Avenue Urban Renewal District, Scott Six Industrial Park Urban Renewal District, and the Northgate Corporate Park Urban Renewal District. In the City-University Project I Urban Renewal District, Plaza Towers L.L.C plans to construct two 14-story buildings on parcel 64-1A adjacent to the Iowa City Public Library this fiscal year. The city will issue approximately $7.415 million in general obligation bonds for this project. Property taxes from the increase in valuation at this site and in the remainder of the district will be used to pay principal and interest on the debt. Several General Fund reserves have been segregated out of the General Fund in order to more easily see the unrestricted General Fund balance. These include reserves for Library Equipment Replacement, Library Computer Replacement, Parkland Acquisition and Parkland Development. A number of reserve funds appear in the Enterprise Fund section of the Financial Plan. Revenue bond covenants require that Parking, Water and the Wastewater Treatment Funds set aside a number of special reserve accounts. Landfill and Broadband Telecommunications also have separate reserves for future capital expenditures. Landfill's reserve is to be used for the purchase of additional land, cell construction, and cell closure costs. Broadband Telecommunications' reserve is for future equipment replacement. -27- The Business-type Funds include Parking, Wastewater Treatment, Water, Refuse, Landfill, Airport, Broadband Telecommunications, Housing Authority, and Stormwater Management. These are primarily self-supported from user fees for services provided with the exception of Airport and Housing Authority. Note that the Stormwater Management fee has not been enacted as of December 18, 2003. 1. PARKING Numerous changes occurred in FY2002 which impacted Parking Fund's revenue, including an increase to hourly ramp rates, metered parking rates, and a change in time limits for some meters adjacent to the Central Business District. In FY04 parking fine dollar limits by the Iowa legislature. City Council increased the $5 tickets to $10 for the General Fund and increased the $3 parking meter tickets to $5 for the Parking Fund. Ticket revenue is receipted into the Parking Fund to satisfy revenue require- ments for Parking Revenue bond covenants. FY2005 transfers totaling $1,687,654 ara just over 40% of the operating budget and include funding for debt payment ($1,308,111) and an annual transfer to the Parking Improvement Reserve. 2. WASTEINATER TREATMENT Transfers out of Wastewater are the largest portions (62%) of the operating budget. Transfers fund principal and interest payments on Sewer Revenue sinking funds and annual sewer projects as scheduled in the Capital Improvements Program. 3. WATER The new water treatment plant began operations in the spring of 2003. Funding for the project was provided by this fund's cash balance, accumulated for this purpose, and through the issuance of water revenue bonds. City Council approved a five-percent (-5%) decrease to water user fees based on completion of the water treatment plant and existing fund balance. The rate decrease will be effective in July 2003. This budget proposes an additional five-percent (-5%) decrease for FY05. Transfers out represent forty nine percent (55%) of FY04 total expenditures, providing funding for annual water improvement projects and scheduled repayment of outstanding debt. 4. REFUSE There are no significant changes planned for Refuse operations in the FY2005 - 2007 Financial Plan. A pilot program began in FY2002 to install rollout trash containers that can be emptied by an automated arm-mechanism attached to the back of the vehicle. The changeover has continued in FY2003 and is planned for the fall of FY2004. 5. LANDFILL Completion and opening of the Hazardn.s Waste Recycling Facility in FY2003 provides daily operations of a drop-off facility for paints, batteries and other toxic chemicals which require recycling. In addition to hazard waste recycling, other recycling initiatives such as - 28- furniture salvage and distribution have grown in popularity. That initiative was supported by a human service agency. The FY05 budget proposes an additional employee be hired to provide coordination of all recycling services at the Landfill. Construction of another landfill cell is proposed for FY07. The project cost is $2,300,000. 6. AIRPORT A separate review of airport finances was completed during FY2002 by the City Council, City Manager and Finance Administration due to projected shortfalls in lease revenue in FY2002. The property tax subsidy has increased from $99,600 in FY2001 to $183,000 in FY2004 and represents 52% of the Airport operating budget. Rental income has decreased significantly from $205,785 in FY2001 to $160,275 in FY2004, primarily due to a new FBO (fixed based operator) contract. The Airport Commission has hired a consulting firm to provide a business plan to address Airport finances and operations. Transfers out include inter'fund loan repayments, which financed construction of four airport hangar buildings. The proposed Airport budget reflects the restructuring of these loans to match loan repayments to actual lease revenue on the individual hangars. 7. BROADBAND TELECOMMUNICATIONS This fund accounts for the Cable TV operations of the City. The funding source is a 5% cable franchise fee agreement with Mediacom. The agreement also includes a fifty cents per month per customer local programming fee. Transfers out of Broadband includes a subsidy to the Library Channel 10 ($52,823) for operation costs, a transfer of $100,000 to the General Fund, and a transfer of $11,000 replacement reserve. 8. STORMWATER MANAGEMENT The stormwater utility fund is a new fund created to account for operations in managing stormwater runoff within the City limits. Federal mandates require municipal entities to begin a collection and treatment of stormwater. Expected funding will come from a stormwater fee. The Public Works division has contracted for mapping necessary to develop the stormwater fee schedule and policy. Use of these monies will go to improvement projects that address stormwater issues. 9. HOUSING AUTHORITY The Housing Authority Fund accounts for revenue from the U.S. Department of Housing and Urban Development programs to assist individuals and families in obtaining affordable housing. - 29 - ALL FUNDS SUMMARY FY2003 I ~ ~ ' TOTAL I' BALANCE ~ TOTAL=1 DISBURSE- i BALANCE FUND 06130102 i RECEIPTS MENTS [ 06130/03 1. !GENERAL FUND 10,~,~1,292 40,2~,8,152 3f15~8,534 13,16§;§10 2. [DEBT SERViCe-FUND "40~,~08, 10,68~,1~7~ 10,690,528 395,749 ~: ~C~AL P~OJECTS 3,060,14~ 2~0~8,5~ 26,942,270 (803,599) 4. ICJ~ BOND pROceeDS 26,139,731; 8,730;0~i 17,817,506 17,05~,28~- 5. PARKING SYSTEM OPE~TIONS 522,1~ 4,436,047 4,507,987 450,204 6 8: WAS~E~ B~bREY & R~ FUNb~ i 4~;~'5~,~97 ' ~,900,095 33,242,348 1~ -~: WATER OPER. &~ ~ '-4,925,978 ~0,12~ ~9 ~.'-WATER BOND RET .& k~ ~DS ~ ~ 3,484,~2 1,587,943 7,415,514 11. REFUSE COLLECTION OPE~TIONS j_ 879,187 2,162,138 2,158,635 882,690 12. ~NDFILL OPE~TIONS j 8,013,135 3,889,101 2,701,933 9,200,303 13. ~NDFILL RESERVE 8,608,582 1,~,~9 1,075,~0 9,477,531 14. AIRPORT OPE~TIONS 75 316,225 310,977 5,323 15. MASS T~NSlT OPE~TIONS 583,213 583,213 16. l T~NSIT RESERVES ~ 260,9~.__ _ ~,966 17. BROADBAND TELECOMMUNICATIONS ; 57~,1~ _ 1~04~782 _ . 751,439 873,453 ~8. BTC RESERVES ~ ~6~3~9 13,033 18,237 _~ ~ 71,185 19. STORM WATER MANAGEMENT 75 75 20~;ESCROWACCOUNTS ...... _ ~ 2,~28,789 - 671,767 618,195 2,182,361 21. ~ LIB~RY DEV. OFFICE SA~RY 73 81,479 81,238 --- 314 22. LIB~RY EQUIPMENT RESERVES 120,710 51,495 67,020 105,185 23. PARK ~ND RESERVES 361,147 35,889 ..... 225 3~,811 24. T~NSlT REP~CEMENT RESERVE 260,995 76,026 184,9~ 25. FIRE EQUIPMENT REP~CEMENT RES 158,371 158,371 26. ,JCCOG ..... ~,~ .... 550,495 552,937 7,~7 27. GO BONDTRUST 10,959,690 6,831,775 4,127,915 3029.IOWA CI~ HOUSING AUTHORI~ ..... 2,049,834 7,087,2~ 6,569,~5 ~2,567,~7 EMERGENCY SHELTER G~NT (15,456) 114,062 105,565 (6,959) 31. DEN FUND LOAN REPAYMENTS 105,834 3,026 108,860 32. FHLB- HOUSING REHAB (7,335) 1,200 (6,135) 33. HOUSING PROPER~ MANAGEMENT ___ 109,780 43,356 ~39,759 __ 113,377 ~. ~ENERGY CONSERVATION 145,428 6,779 ~ 152,207 35. ' IFA RENTAL REHAB REPAYMENTS 27,161 8,360 35,521 36. SPEC ASSESSMENT FUND 9,880 9,871 9 37. ROAD USE TAX 2,185,207 5,1~,217 4,125,821 ~,213,603 38. EMPLOYEE BENEFITS 574,745 6,274,407 6,246,738 602,414 39. PUBLIC SAFE~ RESERVE 1,988,008 62,392 585,140 1,465,260 40. EMERGENCY LEW 523,074 523,074 41. CDBG METRO ENTITLEMENT ..... (19,254) 2,115,910 2,086,228 10,428- 42. INFORMATION TECHNOLOGY SVCS 352,736 1,525,288 1,411,122 466,902 ~. REP~CEMENT FUND ~ 546,196 2~,~4 ~ 222,252 619,128 ~. POLICE CMPTR REP~CEMENTj 180,524 104,979 38,059 247,~ 45. ;GENE~L FLEET MAINTENANCE 74,724 ~,752,231 1,635,766 191,189 46. EQUIPMENT REP~CEMENT 2,522,324 1,182,713 870,485 2,834,552 -'~7. FIRE EQUIPMENT REPL. RESERVE 125,931 4a. CENT~L SUPPLY ~0,808 - 2~5~2~' 471,241 d 205,3~ 49. RISK MANAGEMENT ........ 1,- ~ 3~ ' 332,3~ - 782,614 ~ .... ~63,~1 51.50' TIF HEALTH FUNDslNSU~NCE RESERVE 3,399,267 4,302,509 6,2~ 4,211,540 101,700 3,490,236 ~95,~6) G~ND TOTAL 136,676,557 176,657,439 202,495,550 110,838,~6 - 30 - ALL FUNDS SUMMARY FY2004 AMENDED ! ! TOTAL I ESTIMATED ' = BALANCE TOTAL DISBURSE- BALANCE '~ FUND 06130103 i RECEIPTS MENTS 06/30104 1. GENERAL FuND 13,160,910 40,165,5~0 4~0~,56i_~954_ 12,764,506 21 DEBT s~VI-~EFUND 395,749 12~91~822 I 10,452,865 ~ 2,534,706 3. !CAPITAL PROJECTS (803,599) 8,741,200! 8,741,200i (803,599} 4. iCIP BOND PROCEEDS 17,052,286 6,6~00,~000 i 4,610,000 ~ 19,0~42,_28_6 5. PARKING SYSTEM OPERATIONS 450,204 4,231,830 4,133,705 548,329 i 6.~PARKING BOND RETIREMENT & RESERVE 3,373,526 1,107,423 1,338,598 3,142,351 ~ WASTEWATER TRMT 0P~R 3,901,484 13,701,699 14_,_35_4,48__3~ . 3,248,70~0_ 8. WASTEWATER BOND RET & RES FUNDS 14,811,144 7,237,738 8,~013,255- 14_,_03~5,62~7 9. wATE~-{~ER~ &-MAINT. 6,378,532 9,541,800 9,179,542 6,840,790 ~ 10. WATER BOND RET & RES FUNDS 7,415,514 2,702,385 2,351,770 ' 7,766,129 11. REFUSE COLLECTION OPERATIONS 882,690 2,126,000 2,336,878 672,812 12. LANDFILL OPERATIONS 9,_200,30~3 ~ 3,140,00~0 _ 3,177,766 9,162,537 13. LANDFILL RESERVE 9,477,531 1,989,837 124,372 11,342,996 --14. AIRPORT OPERATIONS .... ___.__~,323 349,625 367,929 (12,981) '- 15. BROADBAND TELECOMMUNICATIONS 873,453 807,009 ~ -'-888,--~717 791,745 16. BTC RESERVES 71,185 12,628 8,049 75,764 ---17. STORM WATER MANAGEM~ ..... -"~-'_. ~I 130,0(~)' _~90,075- ~8--:ESCROW ACCOUNTS 2,182,361 500 500 2,182,361 19. LIBRARY DEV. OFFICE SALARY 314 ._92,301 83,796 8,819 -- 20. LIBRARY EQUIPMENT RESERVES 105,185 46,988 152,173 21. PARK LAND RESERVES 396,811 39,060 150,000 285,871 22. TRANSIT REPLACEMENT RESERVE 184,969 184,969 23. FIRE EQUIPMENT REPLACEMENT RES 158,371 29,173 _~187,544 24. JCCOG 7,047 566,285 554,390 8,942 25. GO BOND TRUST 4,127,915 4,127,915 26. EMPLOYEE COMPUTER PURCHASE (49,910) 33,000 (16,910) 27. IOWA CITY HOUSING AUTHORITY 2,567,647 6,483,901 6,328,194 2,723,354 28. EMERGENCY SHELTER GRANT (6,959~) 105,230 I 100,253 _~ (1,982) 29. ~GEN FUND LOAN REPAYMENTS 108,860 108,860 30. !FHLB - HOUSING REHAB (6,135) (6,135) 31. HOUSING PROPERTY MANAGEMENT 113,377 44,000 27,484 129,893 32. ENERGY CONSERVATION 152,207 152,207 -- 33. IFA RENTAL REHAB REPAYMENTS 35,521 35,521 34. SPEC ASSESSMENT FUND 9 9 35. ROAD USE TAX 3,213,603 5,021,590 4,276,695 3,958,498 36. EMPLOYEE BENEFITS 602,414 __.7,033,513 .... 7,038,495 _597,432 37. PUBLIC SAFETY RESERVE 1,465,260 22,000 585,129 902,131 38. EMERGENCY LEVY - 534,094 534,094 39. CDBG METRO ENTITLEMENT 10,428 1,910,000 1,617,434 302,994 40. INFORMATION TECHNOLOGY SVCS 466,902 1,321,785 1,106,717 681,970 41. REPLACEMENT FUND 6~,128 '-~7-3,998 -- 313,467 579,659 42. POLICE CMPTR REPLACEMENT 247,444, 108,184 .... 80,100 275,528 43. GENERAL FLEET MAINTENANCE ~ __ _ 191189 16518781 .... 16~41198 ~2_01869 ~ ~4~. EQUIPMENT REPLACEMENT 2834552 1077606 1498576 2413582 " ~45. CENTRAL SUPPLY 205,395 269,883 259,012 216,266 46. RISK MANAGEMENT 863,441 1,302,200 1,013,969 1,151,672 ~7. HEALTH INSURANCE RESERVE 3,490,236 4,493,300 4,404,055 3,579,481 - 48. !TIF FUNDS (95,446)i 7,576,935 3,576,935 3,904,554 GRAND TOTAL 110,838,446 155,603,950 145,970,576 120,471,820 -31 - ALL FUNDS SUMMARY FY2005 PROPOSED BUDGET ! ! ESTIMATED I I TOTAL ESTIMATED ~ I BALANCE ' TOTAL I DISBURSE- i BALANCE [ , FUND I 06/30104 RECEIPTS MENTS i 06130105 1. GENERAL FUND I 12,764~506 4i~787~872 4i,768,352 ! 12,784,02~ 2. iDEBT'sERVICE FUND i -2,534,./~6 , 10,483,'/41 11,0~3~'I 1,934,705 3. CAPITAL PROJECTS I (803~599)! 22,281,300 22,2§1,300 ! (803,599} 4. iCIP BOND PROCEEDS i 19,042,286 ~ 8,930,000 I 6,447,711 ! 21,524,575 5. PARKING SYSTEM OPERATIONS ~ 548,329 4,07~0 41~9~948 ~ PAI~J~iNG BONb RETIR~M~ RESERVE~ 3~ 1 1,174,504 '11~,,550 ! ~3;011 305 8:- ~W~b R~E~-F-I~NDS ! ~-7- 7,281,875 7,167,306 ' ~4,150,196 ~i WATER OPER. &MAINT. - - ] 6,8~0~f§0 9~76~,~:~ ~,074~ 5,528,145 10~ WA~i=-R SOND J~¥& R~S FuND~ 7,7-6~i'1~9; 2,70~1-22 2~,~:~ 8,283~' 11. RE U -E COLLE( ¥ ON O RA-T dNS 6 ,,b12 = ' 525,758 13. LANDFILL RESERVE 11,342,996 1,_8_?~,_313 572,277 12,584,032 14. AIRPORT OPERATIONS ....... (12,981) 342,275 328,956 338 15. BROADBAND TELECOMMUNICATIONS __i -¥91,745 ~5_3,931 9--2_1,33__7 724,339 16. BTC RESERVES I 75,764 I 12,200 3,300 84,664 17. STORM WATER MANAGEMENT -I ' - 290,075 I 420,000 161,989 548,086 1~: ESCROW ACCOUNTS I 2,182,361 ' 110,000 ..... 48,599 ~,243,762 19. LIBRARY DEV. OFFICE SALARY ~ 8,819 53,610 53,~61_Q 8,819 20. LIBRARY EQUIPMENT RESERVES~ 152,173 57,747 209,920 21. PARK LAND RESERVES 285,871 33,060 100,000 218,931 22. TRANSIT REPLACEMENT RESERVE 184,969 173,580 11,389 23. FIRE EQUIPMENT REPLACEMENT RES 187,544 32,000 219,544 24. JCCOG 8,942 588,623 , 589,077 ___ 8,488 25. GO BOND TRUST 4,127,915 16,206 4,111,709 26. EMPLOYEE COMPUTER PURCHASE (16,910) 29,554 12,644 27. IOWA CITY HOUSING AUTHORITY 2,723,354 7,510,498 7,383,590 2,850,262 28. PUBLIC HOUSING-ClAP 168,361 168,361 29. EMERGENCY SHELTER GRANT (1,982) .~_0_6,717 104,73~- __ 30. GEN FUND LOAN REPAYMENTS 108,860 108,868 31. ~HLB- HOUSING REHAB (6,135) .... (6,135) 32. HOUSING PROPERTY MANAGEMENT 129,893 46,298 20,584 155,607 33. ENERGY CONSERVATION 152,207 152,207 34. IFA RENTAL REHAB REPAYMENTS 35,521 35,521 35. SPEC ASSESSMENT FUND 9 9 36. ROAD USE TAX 3,958,498 ' ~,208,730 -~ 5,792,934 3,374,29~- 37. EMPLOYEE BENEFITS 597,432 7,776,370 7,776,375 597,427 38. PUBLIC SAFETY RESERVE 902,131 11,000 ..... 585,140 327,991 39. EMERGENCY LEVY / 551,071 551,071 40. CDBG METRO ENTITLEMENTT 302994 1667000 1,661,525 308,469 41. INFORMATION TECHNOLOGY SVCS I 681970 1306809 ~ 1~-56,394 632,385 42. REPLACEMENT FUND 579659 242689 124676 697672 43: POLICE CMPTR REPLACEMENT 275,528 109,042 47,702 336,868 ~4. GENERAL FLEET MAINTENANCE ~01,869 1,703,200 1,722,054 183,015 45. EQUIPMENT REPLACEMENT 2,413,582 1,067,606 1,132,315 2,348,873 ~6. CENTRAL SUPPLY -~162661 278027 ........ -2__6.2~6~ - -~ _23223--2 47. RISK MANAGEMENT 1151672[___798700 805112 1145260 48. HEALTH INSURANCE RESERVE 3579481 4949192 4379791 4148882 49. TIF FUNDS ~,904,554 ' 608,690 4,539,348 ~2~,104) "-- GRAND TOTAL 120,471,820 166,078,412 167,087,663 119,462,569 - 32 - ALL FUNDS SUMMARY FY2006 PROJECTED I ESTIMATED ! I TOTAL ESTIMATED i iTOTAL DISBURSE- BALANCE I iBALANCE i ' i FUND [ 06130/05 :i RECEIPTS I MENTS 06/30106 1. GENERAL FuND i 12,784,026 I 43,108,617 43;6~2,628 12,270,015 2. DEBT sERVICE FUND I 1'934'705 I 10,9~;433 i 11,6~;8-'i7 '1,~-2~;321 3. ic~PITAL PROjECTs (803,599) 6,325,0001 6,325,000, (803,599) 4. 'CIP BOND PROCEEDS = 21,524,575 i 3,100,000 [ 4,901,000 19,723,575' ~ARKING SYSYEM OPERATIONS : 159,285 56: ~RKING~0ND RETiREMI=N~ & RESERVE'I 427,531 i 3,929,250 ~ 4;1-9~;49~ 3;01'1,3~5 ~;O~),f~4 §7~;33-3 3,109,676 7. W~.$TEWATERTRMT OP-ER ' , 3,033,5~ i 13,135,006' 12;~90~,~8~ 3,478,303 8. W~STEWA'i;ER BOND~E;r & RES FUNDS / 14,1~0;196: 7,217,,~'b~ 7;~,~'90 14/J63,112 9. WATER OPER. & MAINT.~i 5,528,t45 10;~:~5,~ ~;~2~ -~,436,679 10. W~'~E~ BOND'R-E~ & RES FUNDs ~ 8,28~,998 ~,~02,510 2,185,316 8,801,192 '11. R~F--USE COLi-EC~TIOI~ b~E~RATIO--N$I ' 525,75~ i 2,202;i}~'~ 2,368,595 360,010 12. .ANDFILL OPERATIONS / 10,303,725I 4,115,000 2,997,873 11,420,852 13. LA~NDFIL-I. kESERV-~'-' ' 1~1584;032 1,8~t~,3~3 -~78,918 ~T4,21a,427 14. AIR~P-O-RT OPEn, IONS 338 370,775 370,263 850 15. BROADBAND TELECOM MUNICATION~ ¥24,339 882,531 939,165 667,705 t6. BTC RESERVES I 84,664 12,200 96,864 1~. STORM WATER~MANAGEM~Jl i 54-8,086 i 420,000 ~ ........ 1~,62~ 805,457 18. ESCROW ACCOUNTS ] 2,243,762 'I ~ 10,000 34,410 2,319,352 t9. LIBRARY DEV. OFFICE SALA~ - ~§ i ~,294 56,294 8,8t9 2~. .IBRARY EQUIPMENT RESERVES 20-9,9~20 i ~6,747 266,667 21. PARK LAND RESERVES I 218,931 I 33,060 100__,000 151,991 ~2. TRANSIT REPLACEMENT RESERVE -~ ~,,3~§ ..... 11,389 23. FIRE EQUIPMENT REPLACEMENT RES --I- _ 219,544 ~2,000 .......... 25t,544 24. JCCOG 8,488 615:418 615,296 8,610 25. GO BOND TRUST '- 4,111,709 16,527 4,095,182 26. EMPLOYEE COMPUTER PURCHASE ~2,644 ~_ ' 13,642 26,286 27. IOWA CITY HOUSING AUTHORIT~ --~2,850,262 7,510,498 __7,559,609 2,80t,t51 28. PUBLIC HOUSING-ClAP 168,361 168,361 336,722 29. EMERGENCY SHELTER GRAN1 _ 10_ 7,000 ..1_06,897 ___ t03 30. GEN FUND LOAN REPAYMENTS 108,860 __ 108,860 31. FHLB - HOUSING REHAB (6,135) (6,135) 32. HOUSING PROPERTY MANAGEM EN1 155,607 46,298 21,046 180,859 33. ENERGY CONSERVATION 152,207 152,207 34. IFA RENTAL REHAB REPAYMENT,¢ 35,521 35,521 35. SPEC ASSESSMENT FUND -- 9 9 36. ROAD USE TAX 3,374,294 5,271,110 4,260,614 4,384,790 37. EMPLOYEE BENEFITS 597,427 8,548,650 8,548,654 597,423 38. ;~UBLIC SAFETY RESERVE 327,99t 327,991 39. EMERGENCY LEVY 559,549 559,549 40. CDBG METRO ENTITLEMENT 308,~6-~' 1,665,000 1,667,049 306,420 41. INFORMATION TECHNOLOGY SVCS 632,385 1,317,305 ! 1,330,291 619,399 42. REPLACEMENT FUND 697,672 242,689 242,051 698,310 43. POLICE CMPTR REPLA(~E-M~N'r 336868 109042 48261 397649 44. GENERAL FLEET MAINTENANCE 1-8:~,0~5 1,¥-23,~90 - '1-,777,954 t28,951 ~45. EQUIPMENT REPLACi~MEN'Ir 2,_3_48,873 ~,067,606 ._ 75~,~7_ ~65,81~~ 46. CENTRAL SUPPLY 232,232 283,043 267,036 248,239 47. RISK MANAGEMENT 1145260 805300 821416 1129144 -:48. HEALTH INSURANCE RESERVE ~,148882 ' 5425116 4716255 4857743 ~9. ~TIF FUI~D~ ..... (2~,104) 1,114,313i 550,119 538,090 GRAND TOTAL 119,462,569 148,304,950 144,315,688 123,451,831 - 33 - ALL FUNDS SUMMARY FY2007 PROJECTED I ESTIMATED i I TOTAL I ESTIMATED :.i BALANCE TOTAL [ DISBURSE-[ BALANCE I FUND ; 06130106 RECEIPTS MENTS 06/30107 ~ I 1. GENERAL FUND I t2,270,015 I 44,029,672 45,298,359 11;001,3~'6 ! 2. DEBT SERVICE FUND 1~22,321 12,10~;479 r~ 12,156,217 1,172,583 3: !CApi"rAL-PI~O:J~(~Y~ (803,599) ~,§'J~,0~'0 I ~;610,~-. (1~503,5_99_)_ 4. iclP BOND PROCEEDS 19,723,575 ~ 3,700,060 ! 16,023,575 5. iPARKING SYSTEM OPERATIONS , 159,285 4,334,300 4,308,882 ~ 184,~03~ ~:' ~A~KiNG BoND RETIREMENT & RESERVI~ 3,10§;~76 t,071-;~2-3 '1;2§~,237 2,882,46~ ~. ~,N-ASTEW~,TE~,TRMT oPE-R/ 3,478,3-03, I i3~B5-'00~ I 1~;~i1~419~ 3,982,106 8. WASTEWATER BoND RET & RES FUNDS i 14,1--63~!12 7,~5-9'669 7,138,687 14,284,094 §. WATER OPER. & MAJNT: I 6,_4_~6~79 10,316,624 9,264,141 7,489,162 10. WASTER BOND RET & RES FUNDS 8,801,192 i 2,~(~44~22 i 2,183,5:J~ i 9,322,199 11. REFUSE C-OLLECTI-OI~ OPERATIONS i ~'010 ! 2,24~400 2,439,655I 168,755 12. [~.NDFI--LL OP~E~AYION5 i 11,420,852 4,115,000 3,041,608 12,494,244 13--:LA~DFILL~R~R~VE I i~2~l~;~27_ ! 1,8~'1~,~_1~ 2~ _485~,01-~- 1_3,~_546,726 ~4~. A~RPORT O~E--RA~IONS 850 i 370,775 365,294 6,331 15:- BROADBAND TELECOMMUNIC~,Ti~N,; 667,705 ~ 904,130 966,678 605,157 16~ BTC RESERVES ........ ~ -~64 / - 12~ 109,064 ~7. STORM WATER MANAGEMEN1 -- ~ .... ~1 420~- ' t63,282 1,062,175 18. ESCROW ACCOUNTS '~ 2,319,352 I 110,000 I 35,248 2,394,104' 19--:-LIBRARY DEV. OFFICE SALAR~ i --8~1~; ~1~;§~1 58,956 8,819 20. LIBRARY EQUIPMENT RESERVE8 ~'~i ~/~.~ _.. 323,414 21. PARK LAND RESERVES : i: 151,991 ! 33,060 ___ 185,051 22. TRANSIT REPLACEMENT RESERVE - 11,389 i tl,389 23. FIRE EQUIPMENT REPLACEMENT RES 251,544 32,000 283,544 24. JCCOG 8,610 640,424 640,212 8,822 25. GO BOND TRUST 4,095,182 16,854 4,078,328 26. EMPLOYEE COMPUTER PURCHASE 26,286 26,286 27. IOWA CITY HOUSING AUTHORIT~ - 2,801,151 7,510,498 7,734,811 -2,576,838 28. PUBLIC HOUSING-ClAP_ i 336,722 168,361 505,083 29. EMERGENCY SHELTER GRAN'I' 103 t09,100 109,106 97 30. GEN FUND LOAN REPAYMENTS __ 108,860 ..... 108,860 3~ FHLB - HOUSING REHAB (6,135~) (6,135) 32. HOUSING PROPERTY MANAGEMEN1 180,859 46,298 21,520 205,637 33. ENERGY CONSERVATION 152,207 t52,207 34. IFA RENTAL REHAB REPAYMENT~ 35,52t 35,521 35. SPEC ASSESSMENT FUND ~ 9 36. ROAD USE TAX 4,384,790 5,333,490 4,465,264 5,253,016 37. EMPLOYEE BENEFITS 597,423 9,105,t56 9,1t0,t64 592,4t5 38. EMERGENCY LEVY _ 575,12~2 575,122 39. CDBG METRO ENTITLEMENT 306,420 1,665,000 1,687,043 284,37~- 40. INFORMATION TECHNOLOGYSVCS 619,399 1,328,010 1,358,247 589,162 41. ;REPLACEBENT FUND 698,310 242,689 242,091 698,908 42. POLICE CMPTR REPLACEMEN~ __39~7,649 109,042 48,326 458,365 43. GENERAL FLEET MAINTENANCE 128951 t7~89~ -- 1832045 25796 44. EQUIPMENT REPLACEMEN; ~- 2,665,812 t,057,600 1,881,154 -1,842,258 45. CENTRAL SUPPL¥ ~ I ~ 248,239 288,747 . 27~2,151 264,835 46. RISK MANAGEMENt ! 1,129,144 824,281 . 837,833 1,115,592 47. HEALTH INsuRA~:E-R~SERVE I 4,857,743 5,~92~62~-i 4,944,968 ~,605,404 48. TIF FUNDS I 538,090 1,1~ 1,211,367 452,012 GRAND TOTAL 123,451,831 t50,842,496 153,383,248 120,911,079 - 34 - CITY OF IOWA CITY ADDITIONAL POSITIONS REQUESTED: FY2005 RECOMMENDED IN FY2005 FINANCIAL PLAN SALARY I )EPARTMENT POSITION FTE* WAGES BENEFITS TOTAL Landfill Operations I Solid Waste Surcharge Res.** Recycling Coordinator 1.00 39,437.67 16,325.82 66,400.77 Transit Intermodal Facility Parking Enforcement Attendant 1.00 28,423.25 14,732.50 43,155.76 Transit Intermodal Facility Maint. Worker II 1.00 30,376.16 15,014.18 45,390.34 GRAND TOTAL - POSITIONS RECOMMENDED FY05: 3.00 98,237.08 46,072.50 154,946.86 NOT RECOMMENDED IN FY2005 FINANCIAL PLAN Emergency Comm. Center Emergency Comm. Operator 1.00 34,564.02 15,733.16 50,297.18 Emergency Comm. Center Emergency Comm. Operator 1.00 34,564.02 15,733.16 50,297.18 Fire Prevention Fire Code Enforcement Spec. 1.00 51,014.01 25,267.41 76,281.42 TOTAL: GOVERNMENTAL ACTIVITIES 3.00 120,142.05 56,733.73 176,875.78 Water Customer Service MW III - Water Cust. Serv. 1.00 35,556.20 15,762.70 51,318.90 TOTAL: BUSINESS TYPE ACTIVITIES 1.00 35,556.20 15,762.70 51,318.90 Desktop Support PC Desktop Analyst 1.00 42,677.02 16,809.61 59,486.63 Phone Administration Telephone Technician 1.00 37,523.93 16,065.19 53,589.12 TOTAL: NON PROGRAM 2.00 80,200.95 32,874.80 113,075.75 GRAND TOTAL: NOT RECOMMENDED IN FY2005: 6.00 235,899.20 105,371.23 341,270.43 * FTE = Full Time Equivalent ** Funded from Landfill Operations (25%) and Solid Waste Surcharge Reserve (75%) - 35 - - 36- FY2005-2007 PROPOSED EXPENDITURES - 37 - - 38- POLICE Police Admin $548,906 $575,774 $602,422 Police Patrol 5,583,520 5,867,330 6,228,760 Investigations 816,217 858,303 903,003 Records 460,780 486,962 499,755 Community Relations 55,549 57,456 59,446 Emergency Communications 788,357 823,357 858,223 Animal Care 477,384 497,481 514.502 Deer Control 0 105,089 0 TOTAL $8,730,713 $9,271,752 $9,666, 111 5.00 Police Admin. Property Tax $7,082,583 63.00 Police Patrol Police Services 116,050 9.00 Investigations Univ. Heights Dispatch 42,275 6.00 Records Hotel Tax 275,000 11.25 Emergency Communications Federal and State Grants 55,000 6.00 Animal Control Transfer (Emp. Benefits) 957,082 100.25Total Animal Services 202,723 Total $8,730,713 7 Marked & 1 Unmarked Squad 177,500 Rear Seats for Squad Car 3,450 · Accident Investigation Radio Replacement 31,620 · Traffic Control and Law Enforcement Cages for squad cars 4,599 · Crime Prevention Headsets for STX Radios 4,410 · Routine Public Assistance Bicycles 3,750 · New Program for Public Schools (formerly Side Chairs 1,300 D.A.R.E.) Task Chairs 4,620 · Neighborhood Watch Programs Portable Alarm System 4,200 · Emergency Dispatch and Communications Building Improvement - paint 915 PVC Floor- Supervisors Office 550 · Animal Licensing and Control Kennel Cage Gates 1,200 · Criminal Investigation · Neighborhood Policing - 39 - FIRE Fire Admin $479,872 $500,785 $518,638 Weather Alert Sirens 11,302 31,529 11,761 Emergency Operations 4,212,978 4,445,914 4,708,253 Fire Prevention 157,439 163,826 170,707 Fire Training 127,284 128,943 134,395 TOTAL $4,988,875 $5,270,997 $5,543,754 3.00 Fire Admin Property Tax $3,052,114 51.00 Emergency Operations Charges for Services 3,800 1.00 Fire Prevention University Fire Contract 1,225,199 1.00 Fire Trainin.q Miscellaneous 3,275 56.00 Total Transfer (Empl. Benefits) 704,487 Total $4,988,875 Physical Fitness Equipment $2,000 · Fire Prevention and Public Education Chair, Side 1,000 · Inspection/Code Enforcement Van - 1 ton/passenger 29,200 · Fire Suppression Camera, Thermal Imaging 20,000 Portable Radios 14,000 · Emergency Medical Service Supplied Air Respirator 12,000 · Training Rescue Extrication Equipment 4,000 · Hazardous Materials Response Hose, Supply & Attack 3,000 · Disaster Response Scuba Water Rescue Equipment 3,000 Valve Operating Equipment 2,200 · Rescue Camera & Accessories 1,750 Desk 600 Desk Chair 150 Training Facility Improvements 2,500 Trench Rescue Simulator 4,000 Fire Training Equipment 1,500 Loan Repayment to Landfill - for Tomado Warning Sirens and SCBA Air System $52,089 -40- HOUSING & INSPECTION SERVICES HIS Admin. $294,746 $308,494 $321,397 Bldg. Inspection 550,241 577,293 602,339 Housing inspection 309,337 324,060 337,728 Housing Authority 7,36t5 748 ~ ~ TOTAL $8,460,072 $8,690,057 $8,915,287 2.88 HIS Admin. Property Tax $289,446 7.00 Building Inspection Housing Permits & Insp. 314,637 4.00 Housing Inspection Building Permits & Insp. 899,200 12.75 A.~.~isted Hmlsina Federal Grants 6,357,844 26.63 Total Housing Admin. Grant 740,660 Property Rent 242,816 Interest Income 23,000 Misc. Revenue 113 t300 Total $8,980,603 Portable Radio $1,600 · Code and Ordinance Enfomement · Residential and Commemial Inspections · Building, rental housing, electrical, plumbing, mechanical and sign permits. · Developmental and Environmental Regulations · Section 8 cartificates/vouchers · Public Housing -41 - PUBLIC WORKS - GENERAL FUND Public Work,s Admin. $201,749 $212,129 $221,976 Engineering 761,827 799,837 834,331 Streets 2,710,249 2,778,284 2,872,631 Traffic Engineering 1,142,495 1,177,651 1,211,691 Energy Conservation 34,772 36,700 38,460 TOTAL $4,851,092 $5,004,601 $5,179,089 2.00 Public Works Admin. Property Tax $1,276,292 11.60 Engineering Misc. Revenue 39,800 22.00 Streets Charges for Services 18,775 5.65 Traffic Engineering Administrative Chargeback 151,388 .50 EnerRy Conservation Road Use Tax 3,364,837 41.75 Total Total $4,851,092 Crack-Seal Program $40,000 Sidewalk Replacement 63,000 Leaf Boxes 9,000 Hot Patcher 23,650 PUBLIC WORKS ADMIN. STREETS · Provides direction, leadership and coordination · Maintains City streets, alleys, bridges, of divisions within the Department including the sidewalks, curbs and gutters to maximize General Fund Divisions, Water, Wastewater, transportation. Refuse, Landfill, and Equipment. · Provides leaf pick-up and snow and ice control. ENGINEERING TRAFFIC ENGINEERING · Provides a wide variety of services including e Maintains traffic signs and signals, pavement engineering and architectural design for capital markings and City-owned street lighting sys- improvements, construction management and terns. inspection, subdivision review and sidewalk · Plans, conducts and evaluates intersection inspections, studies, traffic movements and appropriate · Maintains accurate maps and records of the controls. City's infrastructure. ENERGY CONSERVATION · Monitors, analyzes and recommends energy conservation measures for City operations. - 42 - TRANSIT Transit: Operations $2,053,476 $2,158,692 $2,257,682 Administration 339,524 355,271 370,872 Fleet Maintenance 836,989 862,066 890,558 Paratransit Service 715,361 729,668 744,261 Body Shop 76,121 79,834 83,195 Court St. Trans. Center 107,003 111,728 116,134 Total Transit $4,128,474 $4,297,259 $4,462,702 3.50 Administration Property Tax $491,740 38.00 Operations Transit Levy Tax 1,895,075 6.00 Fleet Maintenance Bus Fares 730,300 1.00 Body Shop Univ. Heights Transit 28E 29,051 2.00 Court St. Trans. Center Federal Transit Assist. 402,180 50.50 Total State Transit Assist. 270,128 Misc. Revenue 50,000 Charges for Services 260,000 Total $4,128,474 Steam Cleaner $5,000 · Monday through Saturday bus services · Contracts for specialized transportation of el- derly and disabled residents. · Transit vehicle maintenance. -43 - ROAD USE TAX PROPOSED BUDGET FOR FY05 FY07 FY05 FY03 FY04 CITY MGR FY06 FY07 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 2,185,207 3,213,603 3,958,498 3,374,294 4,384,790 Road Use Tax 5,144,346 5,021,590 5,208,730 5,271,110 5,333,490 Miscellaneous Transfer 9,871 0 0 0 0 Total Reeelpts 5,154,217 5,021,590 5,208,730 5,271,110 5,333,490 Services A~d Charges 1,067 1,218 1,067 1,067 1,067 Transfers 4,124,754 4,275,477 5,791,867 4,259,547 4,464,197 Total Expenditures 4,125,821 4,276,695 5,792,934 4,260,614 4,465,264 Ending Balance 3,213,603 3,958,498 3,374,294 4,384,790 5,253,016 TRANSFER TO: Traffic Engineering 1,049,839 Streets Maintenance 2,314,998 FY99 Pavement Marking 60,000 Inter City Trails 30,000 Curb Ramps - A.D.A. 100,000 Creek Drainage/Maint 25,000 Camp Cardinal Road 1,000,000 Brick Reconstruction 20 000 Dub/Foster Rd Intersect. 400 000 Asphalt resurf/Chip Seal 250 000 Annual Bridge Maintenance 60 000 Overwidth Paving 30 000 P.C.C. Maintenance 100 000 Railroad Crossing Improvemnt 25 000 Sump Pump Discharge Tiles 25 000 Traffic Calming 30 000 Traffic Signals 70 000 Forestry-Parkway Mtce. 57,530 PIN Prog. RUT Projects 7,500 Transfer-JCCOG Trans 137,000 5,791,867 ~ 44 - ROAD USE TAX FUND TRANSFERS OUT AND EXPENDITURE DETAIL FY 2003 FY 2004 FY2005 FY2006 FY2007 ACTUAL BUDGET PROPOSED PROJECTED PROJECTED Miscellaneous Expenditures 1,067 1,218 1,067 1,067 1,067 Transfer - GF Streets 1,892,841 2,048,419 2,314,998 2,245,837 2,314,867 Transfer - GF Traffic Engineering 907,218 944,348 1,049,839 1,077,010 1,105,030 Transfer - GF Forestry 50,000 54,790 57,530 60,400 62,000 Transfer - GF Pin Grant 7,500 7,500 7,500 7,500 Transfer - JCCOG - Trans Planning 100,000 135,420 137,000 143,800 149,800 Sub Total - Operating Transfers & Miscellaneous Expenditures 2,951,126 3,191,695 3,567,934 3,535,614 3,640,264 Annual Bridge Maintenance 64,202 60,000 60,000 60,000 60,000 Asphalt & Chip Seal 18,812 250,000 250,000 250,000 250,000 Brick Street Repair 533 20,000 20,000 20,000 20,000 Burlington St. Bridge/Ralston 19,321 Camp Cardinal Road 236 1,000,000 Concrete St. Maintenance 100,000 100,000 100,000 100,000 Creek/Drainage Maint. 5,376 25,000 25,000 25,000 25,000 Culvert Railing Improvements 47,375 298,000 Curb Ramps-A. D.A. 79,264 100,000 100,000 Dodge Street Paving Entrances to City-Beautification Project 10,562 First Avenue Sidewalk 877 Foster Rd/Dubuque Intersection 7,431 400 000 Foster Rd/Dub to Praide du Chien 7 Fourth Ave Bridge 533 Gilbert St Improvements 2,735 Hwy 1/Sunset - Right Turn 44,830 Hwy 6 Drainage (163,619) Hwy 6/la Ave Ped Bridge Repair 19,764 Hwy 6/Lakeside to 420th St. 3,060 Inter City Trails 321 30,000 30,000 30,000 30,000 Iowa Avenue Streetscape I 47 Longfellow/Pine St ped/Bicycle Trail 7,585 Meadow Street Bddge 2,628 62,000 Melrose/Grand Ave Study 17,242 Mormon Trek-Abbey Ln Storm 437 Mormon Trek-Clr Crk to RR 121,462 Mormon Trek-Melrose/IAIS (19,400) Mormon Trak-PJR Overpass 399,000 Oakdale Blvd. 39,597 Overwidth Paving Projects 17,110 30,000 30,000 30,000 30,000 Pavement Marking 19,412 60,000 60,000 60,000 60,000 RR Crossings-City Wide 35,959 25,000 25,000 25,000 25,000 Riverside Drive Redevelopment 3,000 Scoff Boulevard-ACT/Roch. 100,000 Sidewalk/Trail Maint - Parks ROW 2,750 Sump Pump Discharge Tiles 7,471 25,000 25,000 25,000 25,000 Telephone System Upgrade 150,000 Traffic Calming 30,000 30,000 30,000 30,000 Traffic Signals 70,000 70,000 70,000 70,000 70,000 Van Buren Storm Sewer 38,772 Sub Total - Transfer to CIP 1,174,692 1,085,000 2,225,000 725,000 825,000 Sub Total - Total Transfers from Road Use Tax 4,124,751 4,275,477 5,791,867 4,259,547 4,464,197 Grand Total Road Use Tax Fund 4,125,818 4,276,695 5,792,934 4,260,614 4,465,264 -45 - LIBRARY General Services $421,313 $436,273 $450,696 Bldg. Maintenance 440,533 458,299 474,886 Development Office 12,047 12,351 12,664 Computer Systems 390,117 372,933 388,729 Materials 429,533 444,566 460,127 Technical Services 596,097 623,602 649,785 Public Services 1,746,293 1,831,593 1,914,603 Subtotal 4,035,933 4,179,617 4,351,490 Xerox Account - Special Revenue 15,834 16,151 16,475 Damages & Losses - Special Revenue 21,458 21,857 22,264 Reciprocal Borrowing - Special Revenue 64,487 56,396 58,349 Enrich Iowa - Special Revenue 18,268 4,388 4,512 TOTAL $4,145,980 $4,278,409 $4,453,090 11.00 General Services Property Tax $2,993,659 8.08 Technical Services. Library Levy 538,600 22.80 Public Services Library Services 526,898 .75 Reciorocal Bormwin(~ Transfer from Broadband Tele. 52,823 42,63 Total Library Open Access 34,000 Total $4,145,980 Catalog Software 14,000 Computer Replacement Reserve $39,062 Childrens Library Materials 66,866 Equipment Replacement 17,685 Adult Library Materials 362,664 Total $56,747 RFID Tags 34,500 Laptop 4,000 Fiction on Tape 10,000 · Provides the community's center for reading, viewing and listening, information for self- education, pemonal enrichment and recreation. Note: This page does include Library Special Revenue Funds - 46 - PARKS AND RECREATION Pa~ks & Rec Admin. $210,326 $220,864 $230,877 Parks 1,340,925 1,386,659 1,435,260 Recreation 2,569,946 2,596,112 2,660,751 CBD Maintenance 433,548 448,902 463,682 Government Buildings 443,552 471,501 482,744 Forestry 348,389 362,809 374,486 Cemetery 312,168 319,398 331,679 TOTAL $5,658,854 $5,806,245 $5,979,499 2.00 Parks & Rec Admin. Property Tax $4,505,665 12.00 Parks Misc. Revenue 13,700 14.17 Recreation Recreation Fees 762,709 3.00 CBD Maintenance Hotel/Motel Tax 151,250 4.96 Government Buildings Licenses & Permits 3,000 3.00 Forest~' Cemetery Fees & Charges 65,000 3.00 Cemetery Road Use Tax 57,530 42.13 Total Transfer Eom Parkland Acq. 100.000 Total $5,658,854 Mercer Gym Loan Repayment $61,037 Scanlon Repayment to Park Acq. 27.060 Total $88,097 · Special Olympics Programs · Parkland acquisition, development and maintenance. · Special Needs Programs · City tree replacement and maintenance. · Plantings, snow removal and maintenance of Central · Oakland Cemete~ maintenance and lot transa~ons. Business Disbict · Recreational activities for all ages · Sports and Pools facilities operations and maintenance Exhaust Improvement $14,500 Concrete Floor 5,000 Dark Room Enlarger 900 Roadway Gage 1,000 Pool Surface Repairs 8,000 Annual Fixture Replacement 4,000 Chemical Feed System 3,000 Annual Surface Repairs 4,000 Pool Control System 14,000 Contracted Tree Planting 6,000 Diving Board 9,000 Seedling Planting 2,500 Cash Monitoring System 15,000 Ash Urns 1,900 Tile Regrouting 13,000 Trash Recept Deflector Ring 1,648 Tile Replacement Program 3,000 Annual Tree/Shrob Replacement 9,659 HVAC Controls 20,000 Trash Receptable Replacement 13,570 Sports Equipment 5,900 Ddnking Fountain 3,750 Table Tennis Table 1,800 Multi-Silt Overeeeder 9,900 Foosball Table 600 Skidsteer Rake Attachment 7,200 Exercise Equipment 4,000 Pressure Washer 3,100 Turf Irrigation 12,000 Picnic Table & Gdll Replacement 1,635 Ceiling Tile 3,000 Equipment Tarps - City Park Rides 1,650 Game Room Equipment 1,000 Carpet/Flooring Replacement 3,000 Interior/Exterior Painting 3,000 - 47 - SENIOR CENTER Personal Services $401,626 $423,259 $443,518 Commodities 18,058 18,367 18,731 Services and Charges 171,908 175,131 178,444 Capital Outlay 500 0 0 Transfers Out 93,564 93,564 93,564 TOTAL $685,656 $710,321 $734,257 1.00 Maintenance Worker III Properly Tax $566,281 .81 Maintenance Worker I Senior Center Fees 44,000 1.00 Sr. Clerk Typist Johnson County Contract 75,000 1.00 Volunteer Specialist Misc. Revenue 375 1.00 Senior Center Coordinator Total $685,656 1.00 Program Specialist .50 Clerical Assistant 6.31 Total Digital Camera $500 Parking $20,000 Loan Repayments for Capital Projects 73,564 Total $93,564 · Classes and Workshops Address subjects in areas such as the humanities, fitness, science, health, nature, crafts and computers. · 30+ Activity Groups Everything from theater, sports and photography to music, ceramics and cards. · Community Events Many events, such as art exhibits, lectures, plays, dances, and pm-retirement programs, are open to the public. · Volunteer Opportunities Business management, fundraising, publishing, television production and more. · Community Resource on Aging Facility houses the Senior Center as well as the offices of the American Association of Retired Persons, Elderly Services Agency, Senior Dining, Visiting Nurse Association and Senior Peer Counseling. - 48 - PLANNING AND COMMUNITY DEVELOPMENT Planning Admin. $222,723 $232,553 $243,011 Urban Planning 332,997 348,297 362,840 Neighborhood Services 108,734 113,153 117,258 Public Art 3,281 3,336 3,392 Economic Development 114,511 117,391 120,147 Community Development: Local Funds 58,617 61,841 64,747 Entitlement 938,704 952,049 972,043 HOME 722,821 715,000 715.000 TOTAL $2,502,388 $2,543,620 $2,598,438 2.55 PCD Admin Property Tax $792,263 3.50 Urban Planning Development Fees 40,000 1.00 Neighborhood Road Use Tax 7,500 .50 Econ. Development Federal- CDBG and HOME 1,510,000 5.25 CDBG Miscellaneous 1,100 12.80 Total Loan Repayments 157,000 Total $2,507,863 Program to Improve Neighborhoods (PIN) $15,000 · Southeast District Plan HOME Projects - Rehab & Acquisition 503,057 · Peninsula District Plan CDBG Projects - Rehab & Acquisition 375,000 · Community Housing Forum Strategies Flat File 835 Office Fumiture 4,000 · Downtown Revitalization Microcomputers 4,500 · Neighborhood Services planning · Historic Preservation Plan implementation · Land Use and Development Issues · Housing Rehabilitation · Federal CDBG and HOME grant administration · Public Art Program administration - 49 - JOHNSON COUNTY COUNCIL OF GOVERNMENTS (JCCOG) Administration $143,677 $149,358 $154,877 Human Services 78,122 81,646 85,144 Transportation Planning 267,409 279,948 291,692 Solid Waste Management 99,869 104,344 108,499 TOTAL $589,077 $615,296 $640,212 0.20 Secretary Other Lecal Gov'ts $124,914 1.00 Executive Director State Grants 115,469 1.00 Human Services Coordinator Road Use Tax 137,000 1.00 Solid Waste Planner Transfers 211,240 2.50 Associate Planner Total $588,623 .40 En.qineerinR Tech. 6.10 Total On-Street Traffic Counters $2,500 HUMAN SERVICES SOLID WASTE MANAGEMENT · Provide budgetary, statistical and program- · Provides solid waste planning, grant writing and matic analyses to local policymakers to as- coordination services to all incorporated municipali- sist in funding and policy matters with local ties and unincorporated areas within Johnson human services. County. TRANSPORTATION PLANNING · Coordinate transportation planning, grant administration and transportation services within Iowa City and in cooperation with surrounding communities within Johnson County. 50- GENERAL ADMINISTRATION Council $112,638 $115,887 $119,263 City Clerk 367,469 434,073 398,878 City Attorney 576,381 604,750 632,057 City Manager 482,066 501,952 521,593 Human Relations 434,400 451,366 467,933 Human Rights 210,340 219,414 228,539 Cable 924,637 939,165 966,678 Non Operational Admin: Aid to Agencies 315,889 322,206 328,650 Contingency 414,000 428,000 441,000 Other 662,531 694,364 704,956 TOTAL $4,500,351 $4,711,177 $4,809,547 7.00 City Council Property Tax $1,028,802 4.00 City Clerk Cable Franchise 662,800 6.60 City Attorney Charges for Services 754,298 3.00 City Manager Englert Loan Repayment 100,000 4.00 Human Relations Fines, Fees & Permits 607,799 2.50 Human Rights Hotel/Motel Tax 123,750 6.19 Cable Interest Income 150,724 33.29 Total Miscellaneous Revenue 214,091 Sale of Peninsula Property 300,000 PATV Franchise 188,631 State/Federal funding 10,950 Transfers 300,000 17" Studio Monitor $1,325 Total $4,441,845 GS Power PCS 9,000 Chair 550 Tripods 3,300 CITY COUNCIL CITY MANAGER · Formulates City policy and provides general · Supervises implementation of policy and pmce- direction to the City Manager for implementa- dure by all City Departments and advises the City tion of that policy. Council on matters relating to the planning, CITY CLERK development and current operating status of all City Departments. · The official recordkeeping office of the City, HUMAN RELATIONS performs recordkeeping duties as prescribed by State Law, the City Charter and the Munic- · Provides technical and support services for all City ipal Code. City Council established a Police staff related personnel activities. Citizen's Review Board (PCRB) in FY98, which HUMAN RIGHTS is reported with the City Clerks budget. CITY ATTORNEY · Processes and investigates complaints of discrimi- nation, provides specialized human rights training · Represents the City in court litigation and pro- and community outreach. vides legal advice, opinions and services to NON OPERATIONAL ADMINISTRATION City staff, boards and commissions. CABLE · Includes General Fund support for vadous human service and other agencies, JCCOG, Transit and · Facilitates and oversees the continued Airport Operations. operation of the Broadband Telecommunications Network in cooperation of the Broadband Telecommunications Commission. -51 - NON-OPERATIONAL ADMIN. FY2005 FUNDING REQUESTS Revised FUNDING REQUESTS FOR Actual Proposed Proposed COMMUNITY EVENTS FY2003 Budget FY2005 FY2005 FY2004 Community Events: ADA Celebration $ 1,130 $ 1,080 $ 972 Arts Festival (June 5-8) 6,695 6,030 5,427 Downtown Association: Friday Night Concert Series 6,438 5,760 5,184 Saturday Night "Just Jazz" Series*** 8,600 8,600 Holiday Lights 2,250 2,025 Abilities Awareness Days 250 Humanities Iowa Johnson Co Historical Society 4,635 4,167 3,750 Jazz Festival (July 4-6) 7,500 6,750 6,075 Jaycees' 4th of July Celeb. 5,000 4,950; 4,455 University of Iowa's Week of Welcome 2,000 Extend the Dream Foundation: Uptown Bill's Labor Day Fair & Flea Mrkt 873: 786 Contingency: 1,000 900 Subtotal: Community Events 42,248 41,460 N/A 29,574 ;ommunity Events Reduction - Legislative Cuts (10%) N/A (3,540) NIA (11,886) Actual Budget Proposed Proposed CITY-SPONSORED COMMUNITY EVENTS FY2003 FY2004 FY2005 FY2005 City-Sponsored Community Events: Ali-IA New Horizons Band Concert 250 258 Community Spirit Banners Irving B. Weber Day 7,119 5,150 3,000 3,000 Contingency 5,000 2,000 2,000 Subtotal: City-Sponsored 7,369 10,408 5,000 5,000 Community Events City-Sponsored Events Reduction - Legislative Cuts N/A N/A NIA (5,408} IGeneral Fund T°tal f°r C°mmunity Event Funding: I$ 49'617I 61,868I 5,000I 34,574I and CommunityEvents $ 381,901 $ 355,354 $ 361,974 $ 315,889 * Recipient of CDBG funds ** FY2004 represents the first funding request. *** Funding was not reducted to the following: Yodth Pre-employment I Job Training (Collaborative Grant) Saturday Night "Just Jazz" Series - §2 - NON-OPERATIONAL ADMIN. FY2005 FUNDING REQUESTS During FY2003 budget discussions, Council directed staff to budget $35,000 in Aid to Agencies funding based on a calculation of the agencies' average annual utilities. This provides relief to the General Fund by shifting a portion of funding to the affected Enterprise funds of Water, Wastewater and Refuse Operations.. in response to state legislative cuts Council directed a five percent (5%) reduction in Agency funding and a ten percent (10%) reduction in community event funding in FY2004 and FY2005. Revised Actual Request Proposed REQUESTS FOR AID TO AGENCIES Budget FY2003 FY2005 FY2005 FY2004 Human Services Agencies: 4 C's*** 2,000 Arc of Johnson County** 2,000 Big Brothers/Big Sisters $ 41,011 $ 35,160 ! $ 42,242 $ 33,402 Crisis Center 40,600 39,805 ' 39,805 37,815 Domestic Violence Program 58,756 52,303 54,920 49,688 Elderly Services Agency* 62,063 59,530 62,506 56,554 Emergency Housing Project 24,500 17,100 16,245 Free Medical Clinic 26,584 6,350 7,000 6,033 HACAP -Hawkeye Area Community Action 8,635 8,203 8,635 7,793 ICARE - Iowa Center for Aids Resource 9,350 8,883 12,000 8,439 Jo Co Juvenile Crime Prey / Youth Dev 2,500 Jo Co Office of the Red Cross 5,500 5,510 6,200 5,235 Mayor's Youth Employment 43,483 22,309 32,309 21,194 MECCA* 29,962 28,654 33,000 27,221 Neighborhood Centers 64,941 60,521 63,547 57,495 Rape Victim Advocacy 12,200 11,590 12,810 11,011 Shelter House 9,529 20,000 STAR Program 7,500 United Action for Youth* 65,000 62,558 82,000 59,430 Youth Homes** 1,000 Youth Pre-employment/Job Training ** (Collaborative Grant) 15,000 15,000 14,250 Contingency use: 10,010 9,510 Community Foundation of Johnson County 1,000 Subtotal: Human Services Agencies $ 613,114 443,486 496,974 421,315 Less Direct funding from: - CDBG (Comm. Dev. Block Grant) (147,529) (105,000) (105,000} (105,000) - Enterprise Funds for Agency (33,301) (35,000) (35,0001 (35,000) Water and Wastewater Utilities General Fund Total for Aid to $ 332,284 $ 303,486 $ 356,974 $ 281,315 Human Services Agencies: IHuman Services Reduction - Legislative Cuts (5%) N/A (22,024)1 N/A I (22'171)1 - 53 - FINANCIAL SERVICES Finance Admin. $293,493 $305,602 $318,020 Accounting 573,890 598,926 622,363 Central Procurement 510,628 527,570 544,508 Treasury 943,576 979,838 1,015,067 Document Services 224,513 232,204 256,874 Computer ITS & Replacement 1,528,772 1,620,603 1,648,664 General Fund Risk Mgmt. 712,080 742,410 774,156 Risk Management 805,112 821,416 837,833 TOTAL $5,592,064 $5,828,569 $6,017,485 2.92 Finance Administration Property Tax Revenue $1,800,204 6.55 Accounting Charges for Services 3,131,751 5.01 Central Procurement Fines, Fees & Permits 500,901 9.88 Treasury Interest Income 158,176 3.50 Document Services Miscellaneous Income 3,679 8.00 Info Tech Services State/Federal Funding 9,175 1.32 Risk Manaqement Transfer In 127,500 37.18 Total Total $5,731,386 Server Upgrades $ 25,000 ITS & Networking Area Remodel $4,000 EDP Hardware 23,500 Microcomputers 36,600 Software Upgrades 27,000 EDP Monitors 10,250 Pdnters 90,820 Data Com Equipment 22,650 Photocopiers 45,000 Recable Lower Level City Hall 17,500 Office Furniture 3,500 FINANCE ADMIN TREASURY · Coordinates annual budget process · Provides customer service, billing and collec- · City Risk Management Program tion of City utility accounts and parking viola- · Monitors dally investment activities tions. · Monitors City receipts, banking activity and ACCOUNTING investment transactions. · Maintains payroll, accounts payable, Housing Au- DOCUMENT SERVICES tbority and bond issue payment records · Reports all financial activity to City Departments · Provides centralized text processing and com- puter graphics services through phone dicta- CENTRAL PROCUREMENT tion, computer network and specialized soft- · Provides all City Departments with centralized sup- ware and hardware. port services including procurement, telecommunica- INFORMATION SERVICES tions and radio, and mail supplies. · Maintain software, hardware and operating RISK MANAGEMENT systems. · Responsible for city insurance reporting including · Enhances applications for easier user interac- small claims management, damage receivables tion and data collection. and workers compensation claims. · Satisfies local, state and/or federal regula- · Annual insurance renewal of property, liability, and tions regarding data entry, storage, manipula- various policies, tion and reporting practices. Risk Management Admin. $127,500 - 54 - PUBLIC WORKS - OTHER FUNDS Equipment $2,854,369 $2,528,621 $3,713,199 Wastewater 13,100,114 12,690,283 12,881,197 Water 11,074,480 9,126,596 9,264,141 Refuse 2,290,657 2,368,595 2,439,655 Landfill 2,973,812 2,997,873 3,041,608 TOTAL $32,293,432 $29,711,968 $31,339,800 11.25 Equipment Maint. & Replacement Charges for Services $30,576,041 27.30 Wastewater Interest Income 932,000 31.70 Water Misc. Revenue 168.200 20.35 Refuse Total $31,676,241 12.29 Landfill '102,85 Total Wastawater: Debt Service (Wastewater & Water) $10,910,051 Safety Equip Upgrade & Repair $12,000 Capital Reserves (Landfill) 500,000 Lab Equipment 10,000 Westewater ClP projects 620,000 North Plant Building Improv. 25,000 North Plant Facility Repair 75,000 Water ClP projects 2,130,000 Inflow & Infiltration Repair 50,000 Improvement Reserve (Water) 500.000 Lift Station Structure Repair 20,000 Total $14,660,051 Process Instruments Repair 55,000 Meter Reading Equipment 100,000 Sampling Equipment 7,500 South Plant Building Maint. 25,000 Transformer Containment 50,000 WATER Chip Seal Roads 10,000 · Operates and maintains two surface water treatment Facility Repairs 50,000 plants and three booster pumping stations and storage Equipment: 1,039,800 tanks in order to maintain a potable water supply. Rolling Stock Maintains and coordinates water distribution. Water: · Provides water information and education to better inform Secudty Improvs - Contracted 100,000 the public and City staff. Secudty Impmvs - Non-contracted 75,000 EPA Spill Prevention/Control 65,000 REFUSE Hot Water Power Washer & Hose 7,000 · Collects residential solid waste, recycling and yard waste Concrete Replacement 125,000 on a weekly basis and bulky goods when requested. Emergency Water Repairs 10,000 Provides eldedy and handicap carry-out services. Truck 15,000 Meter Exchange Program 60,000 WASTEWATER Water Meters 175,000 · Operates and maintains two treatment plants, 14 IR Landfill: stations, (approx.) 200 miles of sanitary sewer plus the Water Supply Upgrade 15,000 storm sewer and City-owned starmwater detention Landscaping 5,000 basins. Equipment Upgrades 25,000 · Collects and treats wastewatar to meet state/federal Facility Equipment Repairs 5,000 Recycle Area Paving 20,000 regulations and standards. Compost Area Chip & Seal 4,000 LANDFILL Facility Improvements 10,000 · Provides fur the disposal of solid waste for all sur- Recycle Rol~-Off Bins 6,000 rounding communities and Johnson County in compli- ance with state regulations. EQUIPMENT · Provides repair, preventative maintenance and equipment management services for all major city awned vehicular equipment. - 55- AIRPORT Personal Services $128,493 $135,315 $141,760 Commodities 6,779 6,916 7,055 Services and Charges 101,244 98,892 101,039 Capital Outlay 7,000 43,700 30,000 Transfers Out 85,440 85,440 85,440 TOTAL $328,956 $370,263 $365,294 1.00 MWI - Airport Rentals 167,775 1.00 Airport Manaqer Miscellaneous Revenue 7,500 2.00 Total Transfer: General Levy 167,000 Total $342,275 Asphalt Oveday 7,000 Corp. Hanger $36,000 AIRPORT S.E. T-Hanger 15,960 · Provides aviation facilities for the Iowa S. T-Hanger Loan Repay 16,320 City/Johnson County area. S.W. T-Hanger Loan Repay 17,160 · Maintained according to Federal Aviation Ad- Total $85,440 ministration and Iowa Department of Transpor- tation standards to provide a safe and viable public airport. - 56 - PARKING Parking: Administration $989,969 $914,604 $938,801 On-Street & Lot Oper. 548,699 573,648 596,727 Capitol St. Ramp 533,157 557,657 580,649 Dubuque St. Ramp 344,743 360,005 374,512 Chauncey Swan Ramp 423,957 425,870 437,300 Tower Place Ramp 1,341,364 1,352,289 1,367,201 Operation of Ac.,q. Properly 13 l.~.q ~ 13 692 Total Parking 4,195,048 $4,197,496 $4,308,882 3.50 Administration Parking Fines $615,000 10.50 On-Street & Lot Operation Interest Income 50,000 7.25 Capitol Street Ramp Building Rentals 36,000 4.75 Dubuque Street Ramp Ramp Revenues 1,785,000 1.00 Chauncey Swan Ramp Ramp Permits 500,000 4 5,9 Tc~wer Place Ramp Other Parking Revenue 903,300 31,50 Total Loan Repayments 14,950 Transfer from Senior Center 20,000 Sale of Condos 1.~n 000 Total $4,074,250 Parking Meters $25,000 PARKING Printers 4,800 Debt Service $1,287,654 Parking Improvement/Replacement 200,000 Fines to General Fund 200000 Total $1,687,654 · Parking ramps and lot maintenance. · Parking meter repair and maintenance. · Parking enforcement ticketing and towing. · Permit system. · Parking Fee Collections. - 57 - - 58 - CAPITAL IMPROVEMENT PROGRAM FY2004 FY2008 City of Iowa City Capital Improvement Program FY 2004 - 2008 Project Name Proposed FundinR 64-1A Plaza Towers $ 7,415,000 Proiect Descri=tion $ 7,415,000 Financial support for a $22million + redevelopment of the last urban renewal parcel downtown. Bonds will be repaid by the taxes paid on a minimum assessed value agreed to by the developer of the projecb Pro~ect Fundinq FY04 FY05 FY06 FY07 FY08 GO Bonds (TIF) $ 7,415,000 Proiect Name Proposed Fundin~l Burlington Street Bridge at Ralston Creek $ 529,000 $ 529,000 Pro~ect Description This project will provide for the replacement of the Burlington Street Bridge over Ralston Creek located between Gilbert Street and Van Buren Street. This project includes widening the bridge to allow for a left turn lane and 8- foot sidewalks. The bridge is being designed to minimize any disruption of the coal tar contaminates in the underlying soil. Proiect Fundin;I FY04 FY05 FY06 FY07 FY0~ GO Debt $ 220,000 State DOT $ 309,000 Proiect Name Proposed FundinR Camp Cardinal Road $ 4,200,000 $ 4,200,000 Proiect Description This project provides for a the paving of Camp Cardinal Road between U.S. Highway 6 in Coralville and Melrose Avenue in Iowa City. It includes reconstruction of a portion of Deer Creek Road in order to provide the connection to Melrose Avenue. The portion to be constructed by Iowa City includes property that wirl eventually be within corporate limits of Iowa City according to an agreement between Iowa City, Coralville, and Johnson County. This project is also funded by private developer and the City of Coralvirle and final shared costs will be determined. Project Fundin,q FY04 FY05 FY06. FY07 FY08 GO Debt $ 1,000,000 2,200,000 RUT $ 1,000,000 C-1 City of Iowa City Capital Improvement Program FY 2004 - 2008 Proiect Name Proposed FundinR Capital Outlay - General Fund $ 1,098,400 $ 1,098,400 Proiect Description , An annual appropriation from debt financing to purchase selected equipment. Proiect Fundino FY04 FY05 FY06 FY07 FY08 General Fund - Cash $ 317,400 $ 250.000 GO Debt $ 500,000 $ 281,000 $ 250,000 Project Name Proposed Funding Court Street Transportation Center $ 7,943,400 Day Care Canter $ 400,000 Bus Depot $ 200,000 $ 8,543,400 Prolect Description The Court Street Transportation Center is a multi-modal transportation facility built on Block 102 in the Near Southside neighborhood. It includes a daycare center, a new bus station, covered bicycle parking, one or two small commercial spaces for lease, and a 500-space parking garage. * Includes FY02 funding, expenditures are scheduled for FY2004. Pro[ect Fundinq FY04 FY05 FY06 FY07 FY08 FedFTA $ 7,000,000 GO Debt $ 700,000 Parking Impact Fees $ 243,400 Internal Loan - Day Care $ 400,000 State Grant- Bus Depot $ 200,000 (FY02 Fed FTA Funding $2.6 million) (FY02 GO Debt Funding $1.4 million) C-2 City of Iowa City Capital improvement Program FY 2004 - 2008 Project Name Proposed Fundin;I Dodge Street Reconstruction - 180 to Governor $ 5,92g,000 Dodge Street Water Main - 1-80 to Governor $ 830,000 Dodge Street Sewer - Scott to ACT $ 320,000 Project Description $ 7,079,000 This is a capacity related improvement identified by the Arterial Street Plan. Right-of-way constraints exist throughout much of this project. This project will reconstruct Dodge Street between the Governor/Dodge intersection and Interstate 80. Included with this project will be the replacement of the existing 6 inch and 12 inch water mains, elimination of redundant water mains and relocation of the water mains from under the pavement. Also included with this project will be reconstruction of a sanitary sewer along Dodge Street between Scott Boulevard and ACT Circle. This sanitary sewer will serve the Highlander Lift Station and will increase the capacity for future growth north on interstate 80. Project Fundine FY04 FY05 FY06 FY07 FY08 State DOT $ 5,729,000 Federal STP $ 200,000 Water Cash $ 830,000 Waste Water Cash $ 320,000 Project Name Proposed Fundin;I Dubuque Street & Foster Road Intersection $ 2,000,000 $ 2,000,000 Project Description This project will improve both the capacity and safety of the Dubuque Street / Foster Road intersection through the addition of signal lights and extended turning lanes. ~roiect Funding FY04 FY05 FY06 FY07 FY08 Federal STP $ 1,600,000 RUT 400,000 C-3 City of Iowa City Capital Improvement Program FY 2004 - 2008 Project Name Proposed FundinR Economic Development $ 750,000 $ 750,000 Project Description Allocation for Economic Development initiatives for community growth. Pro[ect Fundin~l FY04 FY05 FY06 FY07 FY08 GO Debt $ 250,000 $ 250,000 $ 250,000 (no accumulative policy) Pro[ect Name Proposed Fundinq Emergency Communication Radio System $ 400,000 $ 400,0O0 Project Description Gradual replacement of Emergency Communication Radio System, originally purchased in 1991. Proiect Fundine FY04 FY05 FY06 FY07 FY08 GO Debt $ 100,000 $ 100,000 $ 100,000 $ 100,000 Project Name Proposed FundinR Fire Apparatus $ 1,950,000 $ 1,950,000 Project Description Fire Vehicles scheduled within this plan are: FY03 Pumper, FY06 Ladder Truck and FY07 E-1 Pumper. Project Fundin.q FY04 FY05 FY06 FY07 FY08 GO Debt $ 1,500,000 $ 450,000 C-4 City of iowa City Capital improvement Program FY 2004 - 2008 Prolect Name Proposed Funding Fire Station #4 $ 200,000 $ 2OO,000 Project Description This project involves the land acquisition, design, and site improvement for an additional fire station in the northeast area of Iowa City. Recent land annexations and in-fill development have increased service demands in this area. Project Fundin,q FY04 FY05 FY06 FY07 FY08 GO Debt $ 200,000 Project Name Proposed Fundino Gilbert St / Highway 6: Dual Left Turn Lanes $ 3,000,000 $ 3,000,000 Project Description Reconstruct the Gilbert Street / US HiGhway 6 intersection to include dual ~eft turn lanes on Gilbert Street and accommodate the future expansion of US HiGhway 6. Project Funding FY04 FY05 FY06 FY07 FY08 GO Debt $ 3,000,000 Project Name Proposed Funding Landfill Cell $ 2,300,000 $ 2,30O,000 Project Description This project which is included in the Landfill Master Plan will be the fifth cell in the West half of the landfill and is lexpected to last approximately 8 years. This cell will include the approved clay liner system and shredded tire ldrainage system to reduce construction costs and promote recycling. Project Funding FY04 FY05 FY06 FY07 FY08 Landfill Revenues $ 2,300,000 C-5 City of Iowa City Capital Improvement Program FY 2004 - 2008 Project Name Proposed Fundin~ Lower West Branch Road $ 3,800,000 $ 3,800,000 Project Description This project will reconstruct Lower West Branch Road to City standards from its intersection with Scott Boulevard to Taft Avenue. Development along this segment is obligated to pay a prorata share of the cost of reconstruction based on current dollars at the time of development approval. Project Fundin,q FY04 FY05 FY06 FY07 FY08 GO Debt $ 3,800,000 Project Name Proposed Fundin~l Meadow Street BHdge and Trail Connection $ 310,000 $ 310,000 Project Description This project will replace the Meadow Street Bridge and provide a means for the Court Hill Trail to connect to and cross Meadow Street at this location. Project Fundinq FY04 FY05 Fy06 FY07 FY08 RUT $ 62,000 State Grant $ 248,000 Project Name Proposed Fundinq Melrose & Grand Avenue Intersection $ 400,000 $ 400,000 Project Description This project will expand South Grand Avenue to five lanes between Grand and Melrose Avenues. It will alleviate existing traffic constraints and accomodate expansion of UI parking fac I t es n the area. Project Fundin,q FY04 FY05 FY06 FY07 FY08 Federal STP $ 320,000 University of Iowa $ 80,000 C-6 City of Iowa City Capital Improvement Program FY 2004 - 2008 Project Name Proposed FundinR Miller - Orchard Park $ 200,000 $ 200,000 Pro[ect Description Development of a neighborhood park on 3.5 acres of land located on Benton Street and Miller Avenue. Two acres of this land was purchased by the City in 1999 utilizing a combination of Parkland Acquisition and Community Development Block Grant Funds. The other 1.5 acres is a pending Neighborhood Open Space parkland dedication. The P & R Comm ss on is looking into acquiring another .5 acre, bringing the total to 4 acres. Pro[ect FundinR FY04 FY05 FY06 FY07 FY08 General Fund - Cash $ 200,000 Proiect Name Proposed Fundin,q Missing Link Trail $ 700,000 $ 700,000 Project Description This north-south pedestrian trail is the final segment in a thirteen-mile trail system from Napoleon Park to the ICoralville Reservoir. The "Missing Link" trail will connect Foster Road to trails on the Water Works property and the Iowa River Corridor Trail System. Proiect FundinR FY04 FY05 FY06 FY07 FY08 Federal Grants $ 350,000 GO Debt $ 350,000 Project Name Proposed FundinR Mormon Trek - Hwy I to Hwy 921 $ 4,740,000 Dane Road Area Sewer $ 1,790,000 $ 6,530,000 Project Description This project consists of the extension of Mormon Trek Boulevard from US Highway 1 to US Highway 921 (Old Hwy 218) and includes paving, sidewalk, storm sewer, grading, sanitary sewer and box culvert construction. The sanitary sewer will serve the area south of Hwy 1 and will eliminate an existing IR station on the Westside of Highway 218. The construct on of this project will be phased. Project Fundin,q FY04 FY05 FY06 FY07 FY08 GO Debt $ 2,000,000 $ 2,740,000 WastewaterCash $ 1,790,000 C-7 City of Iowa City Capital Improvement Program FY 2004 - 2008 Project Name Pronosed Fundinq Old Bus Depot Land Acquisition $ 400,000 $ 400,000 Project Description Acquisition by the General Fund of the the old bus depot located at the intersection of Gilbert and College Streets. Project FundinR F¥04 FY05 FY0§ F¥07 FY08 GO Debt $ 400,000 Project Name Proposed FundinR Parking Garage Maintenance $ 330,000 Project Descrintion $ 660,000 This project includes routine concrete restoration and application of sealant; and associated repair of stairwells. Project FundinR FY04 FY05 F, Y06 FY07 FY08 Parking Revenues $ 330,000 $ 330,000 Project Name Proposed Fundin~l Riparian Restoration - Corp of Engineers - Peninsula and Waterworks Parks $ 70,000 $ 70,000 Project Description This project provides riparian and wetland habitat restoration to improve water quality in the Iowa River and enhance biodiversity. Woodlands and wetland along the Iowa River in the Waterworks and Peninsula parks will undergo restoration and complete a portion of our park plan. Construction of a trail in the Waterworks Park portion is included. The project also includes streambank stabilitzation on the south side of the Park Road bridge on the east bank of the river. This is a joint project with the Corps, Coralville and University of Iowa. Project Funding FY04 FY05 FY06 FY07 FY08 Water Cash $ 70,000 C-8 City of Iowa City Capital Improvement Program FY 2004 - 2008 Project Name Proposed Fundin~l Runway Extension $ 745,700 Project Description $ 745,700 Included in this project is the relocation of Dane Road, site preparation for runway extension. Project Fundin.q FY04 FY05 FY06 FY07 FY08 Fed FAA $ 670,700 GO Debt $ 75,000 Project Name Proposed Fundin~l Sand Road $ 1,300.000 $ 1,300,000 Project Description This project will be done in conjunction with Johnson County to provide proper road capacity for anticipated growth south of Nape ean Park. Project FundinR FY04 FY05 FY06 FY07 FY08 GO Debt $ 1,300,000 Project Name Proposed FundinR Stormwater Permits, Plans $ 650,000 Project Description $ 650,000 The Phase II Stormwater Regulations require Iowa City to apply for a Stormwater Permit by March 10, 2003, and to implement the six programs included in those regulations. Each of the six programs has measurable goals as part of the permit and requires the submittal of periodic reports to the State. Included in these goals is the stormwater system mapping, which entails collecting data about existing storm structures [n the field, along with creating a database to contain the non-graphic data and linking the database to the drawing that contains the graph ca data. Project Fundin.q FY04 FY05 FY06 FY07 FY08 StormwaterFees $ 130,000 $ 130,000 $ 130,000 $ 130,000 $ 130,000 C-9 City of Iowa City Capital Improvement Program FY 2004 - 2008 Project Name Proposed Fundinl~ Targeted Area Housing Rehab Projects (T.A.R.P.) $ 1,000,000 $ 1,000,000 Project Description This project enables the rehabilitation of housing stock in targeted neighborhoods of the City, as approved by the City Council. Assistance will be provided to households with incomes equivalent to 80% to 110% of median. The rehabilitation loans will be repaid, with property liens securing the City's interests. Project Pundin~l FY04 FY05 FY06 FY07 FY08 GO Debt $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 Project Name Proposed FundinR Transit Capital Outlay - 3 Buses & 21 Cameras $ 996,600 $ 996,600 Project Description Project FundinR FY04 FY05 FY06 FY07 FY08 Fed FTA $ 827,178 GO Debt $ 169,422 Project Name Proposed Fundin.q Water Distribution Building $ 1,000,000 $ 1,000,000 Project Description Construction of a new water distribution building, partially funded by sale of old building on Gilbert Court. Project Fundin,q FY04 FY05 FY06 FY07 FY08 Water Cash $ 1,000,000 C-10 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt I - Bridges 1 BURLINGTON ST BRIDGE- The south bridge is having a problem with $800,000 SOUTH delaminating concrete on the bottom side of the arches. 2 F STREET BRIDGE This project involves the removal and replacement $250,000 of the existing corrugated metal arch bridge with a larger bridge. 3 FOURTH AVENUE BRIDGE This project will replace the bridge over the South $255,941 Branch of Ralston Creek at Fourth Avenue and will include sidewalks. Possibility of approximately $75,000 state funding. 4 IOWA RIVER BRIDGE @ This project provides an Iowa River Bridge along $2,165,000 MORMON TREK the route of Mormon Trek south of the new Public Works Facility. 5 PARK RD BRIDGE APPROACH This project involves the removal and replacement $150,000 of settled and cracked approach pavement and the removal and replacement of the bridge expansion joints. 6 PRENTISS ST. BRIDGE This project involves the removal and replacement $375,000 of the existing triple corrugated metal pipe culvert with a bridge. 7 ROCHESTER AVENUE BRIDGE This project will replace the bridge over the North $320,000 Branch of Ralston Creek at Rochester Avenue and includes an 8' sidewalk. 8 SECOND AVENUE BRIDGE This project will replace the bridge over Ralston $250,000 Creek at Second Avenue and will include sidewalks. 9 SIXTH AVENUE BRIDGE This project involves the removal and replacement $250,000 of the existing twin box culvert with a larger bridge. 10 THIRD AVENUE BRIDGE This project will replace the bridge over the South $250,000 Branch of Ralston Creek at Third Avenue. 2 - Sb'eets 11 420TH ST NEAR INDUSTRIAL This project will include paving 420th Street to $1,056,000 PARK urban standards from Hwy 6 to approximately one half-mile east and intersection geometric. improvements at Hwy 6. This project will facilitate expansion of the industrial park. 12 AMERICAN LEGION-SCOTT TO This project will reconstruct the road to urban $2,100,000 TAFT standards and will include an 8' wide sidewalk on one side. 13 BENTON-ORCHARD/OAKNOLL This is a capacity related improvement identified $3,500,000 by the Arterial Street Plan. C-11 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 14 CEMETERY ROADS Resurface specified roadways within Oakland $100,000 RESURFACING Cemetery as part of the city-wide biennial asphalt resurfacing program. 15 DODGE ST - Street Reconstruction $5,320,000 GOVERNOR/BOWERY 16 DUBUQUE RD PAVING - Reconstruct and upgrade to urban cross sections. $600,000 BRISTOL/DODGE 17 DUBUQUE ST ELEVATION This project will elevate the north bound lane of $2,500,000 Dubuque Street between Taft Speedway and Foster Road. This project will eliminate the frequent flooding of the north bound lanes caused by locally heavy rains.. 18 DUBUQUE ST/PARK RD Add left turn lanes to improve capacity constraint. $350,000 INTERSECTION IMPRV. 19 DUBUQUE/CHURCH LEFT This project will construct left turn storage lanes on $300,000 TURN BAYS the north and south approaches of this intersection. Dubuque St capacity is constrained at this intersection because there are no dedicated storage lanes for left turning vehicles. 20 FOSTER RD-DBQ/PRAIRIE DU This project will pave this portion of Foster Road. $900,000 CHIEN 21 GILBERT ST IAIS UNDERPASS This project relocates the sidewalks of the Gilbert $282,000 St. underpass at the IAIS Railroad. The sidewalks are moved further from the street and existing erosion problems are addressed. 22 GILBERT ST IMPROV-N Reconstruction of Sand Road (S. Gilbert St.) from $2,250,000 LANE/SYC L Napoleon Lane to the Sycamore L and will include a four lane cross section from Napoleon Lane to the East-West Arterial and turn lanes at major intersections south of the East-West Arterial. This is a joint project with Johnson County, who will continue the improvements south to 480th Street. 23 GILBERT/BOWERY This project will add left turn lanes on Gilbert $420,000 INTERSECTION-LEFT LANES Street. This project will also include storm sewer along Prentiss Street to Ralston Creek. 24 HIGHWAY 921 STREETSCAPE Streetscape improvements on Hwy 921 entrance - $700,000 Sturgis Ferry Park to US Hwy 6. This project includes landscaping, lighting and sidewalk improvements. The project should be coordinated with Sturgis Ferry Park upgrade and/or Riverside Drive Redevelopment project. 25 HIGHWAY 965 EXTENSION This project will be initial phase of constructing $5,000,000 Hwy 965 extended from the south side of Hwy 218 to Melrose Avenue to arterial standards. C-12 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 26 HWY 6 LAKESIDE TO 420TH ST Extend the divided 4-lane cross section of Hwy 6 $4,845,000 from Lakeside Drive east to 420th Street and include turn lanes at intersections. 27 KEOKUK ST This project would reconstruct Keokuk St. and $1,540,000 RECONSTRUCTION remove the sharp turn south of Highland Avenue. 28 L MUSCATINE- Reconstruction of streets and sidewalks. $800,000 KIRKWOOD/SPRUCE 29 L MUSCATINE- This project will reconstruct Lower Muscatine Road $800,000 SPRUCE/DEFOREST from Spruce to DeForest and will include a center turn lane and improved pedestrian facilities. 30 LAURA DRIVE This project would reconstruct Laura Drive $500,000 RECONSTRUCTION between Foster Rd. and Forest View Trailer Court. 31 MAIER AVENUE UPGRADE Reconstruct and improve street to urban design $4,000,000 standards. 32 MELROSE-WEST-218/CITY Reconstruct and improve street to urban design $3,000,000 LIMITS standards. 33 MORMON TREK-HWY This project includes paving, sidewalks, storm $5,725,000 921/SAND RD sewer and grading. This does not include the bridge spanning the Iowa River. 34 MORMON TREK-LEFT TURN Provide left turn lanes at major intersections; or a $4,000,000 LANES continuous center left turn lane through the corridor. 35 MYRTLE/RIVERSIDE TRAFFIC Signalization of intersection based on warrants. $80,000 SIGNALS 36 N DUBUQUE ST MEDIAN This project will improve the pavement cross $490,000 IMPROV. section, provides trees and shrubbery in the median and improved Iow level lighting. Some design budgeted in FY01, however, construction phase is on the unfunded projects list, beyond FY05. 37 NS MARKETPLACE PHASE 2 Continue improvements started in FY02. This $461,000 project will include decorative cross walks at the intersections of Jefferson & Linn, Market & Linn, and Market & Gilbert, as well as decorative street lighting on Bloomington from Linn to Gilbert and on Gilbert from Market to Bloomington and various benches, bike racks, and garbage receptacles. 38 OAKDALE BLVD This project would construct an extension of Krall $5,000,000 Avenue north across 1-80 to a new intersection with Iowa Hwy 1. C-13 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 39 RIVERSIDE DRIVE Streetscape improvements on Riverside Drive $2,000,000 STREETSCAPE between Myrtle Avenue and US Hwy 6. Project includes consolidation of driveways, undergrounding of utilities, installing sidewalks and landscaping. 40 S GILBERT ST IMPROVEMENTS Reconstruction from Benton Street to Stevens $6,000,000 Drive, estimate of $6 million on unfunded list. 41 SCOTT BLVD SIDEWALK This project will construct a sidewalk along the $71,999 east side of Scott BIvd in front of Scott Park. 42 SIDEWALK-BENTON STREET Install and widen sidewalks on Benton Street $200,000 between Riverside Drive and Sunset Street. Existing sidewalks would be widened from 4 feet to 8 feet wide. 43 SOUTH ARTERIAL This project would reconstruct Sycamore Street $6,500,000 DEVELOPMENT between Sand Road (Gilbert Street) and Sycamore Street, and extend a two lane arterial street from Sycamore Street through the Langenberg, Sycamore Farms and Streb properties to Scott Boulevard. 44 STURGIS/RIVERSIDE This project will provide a left turn lane for Sturgis $150,000 INTERSECT. Corner Drive at its intersection with Riverside Drive. 45 SYCAMORE-BURNS TO CITY Reconstruct Sycamore to arterial standards, 45 $2,778,300 LIMITS feet wide from Burns to Lakeside and 34 feet from Lakeside south to City limits. Storm sewer and sidewalk improvements included. Bike lanes are planned. 46 SYCAMORE-CITY LIMITS TO L Reconstruct Sycamore to artedal standards from $1,960,000 City limits to the Sycamore L. Storm sewer, sidewalk improvements and bike lanes are included. 47 SYCAMORE-HWY 6/DEFOREST This project involves additional lanes to improve $1,350,000 capacity. 48 TAFT AVENUE Lower West Branch to American Legion Road. $3,500,000 49 TAFT SPEEDWAY This project will elevate Taft Speedway. $2,080,000 50 WASHINGTON ST ISLES Reconstruct the aging Washington Street Islands $50,000 RECONSTRUCTION in cooperation with Project Green. 3 - Parking & Transit 51 U SMASH 'EM DEMOLITION Demolition of the U-Smash'm bulding; securing $190,000 adjacent foundations; and restoration of the area to grass. This does not include demolition of the bus depot of the Wilson's building. (A water pipe will need to be relocated before demolition can occur.) 4. Ped &Bike Trails O-14 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 52 CITY PARK TRAIL LIGHTING Instal pedestrian lighting along the trail in City Park $150,000 to address safety concerns, and to make the trail more useable after dark. 53 COURT HILL TRAIL This project will establish a ten-foot wide $500,000 pedestrian/bicycle trail between Scott Park and Creekside park in east Iowa City along the south branch of Ralston Creek. The City has acquired nearly all of the property necessary for this trail to be constructed. It will be approximately 1.2 miles in length. 54 HWY 1 SIDEWALK / TRAIL Construct a 10 foot wide sidewalk along IA Hwy 1 $1,500,000 between Riverside Drive (921) and Mormon Trek Boulevard. 55 HWY 6 TRAIL-SYCAMORE Extend existing trail along Hwy 6 between $400,000 /LAKESIDE Sycamore Street and Lakeside Ddve. 56 IA RIVER TRAIL-PED This project would construct a trail and pedestrian $2,000,000 BRIDGE/R.S. bridge between Benton Street and Sturgis Drive on the west bank. 57 IRC-ELKS PROPERTY Construction of a trail along the Iowa River $200,000 Corridor (IRC) on the south side of the Elks property. 58 LINN ST PED IMPROVEMENTS Installation of pedestrian and streetscape $338,300 improvements in walkway next to Van Allen Hall between Iowa Avenue and Jefferson Street. Also improve bus stop on Jefferson and signage at Linn Street and Iowa Avenue. 59 LONGFELLOW/TWAIN PED Extension of Longfellow/Twain pedestrian trail to $120,000 TRAIL Pine Street. 60 N DISTRICT NATURE TRAIL Construct a trail along Williams pipeline easement $300,000 from Bristol Drive to Dubuque Street. 61 PED BRIDGE - ROCKY SHORE Construct a pedestrian/bicycle bridge over the $800,000 TO PENINSULA Iowa River to connect the existing Rocky Shore sidewalk/trail with the future Peninsula Parkland trails. 62 PEDESTRIAN OVERPASS - Construction of an ADA accessible pedestrian $1,000,000 BENTON ST overpass over Benton Street at Roosevelt School. 63 RIVERSIDE DRIVE PED TUNNEL Construction of a pedestrian tunnel through the $400,000 railroad embankment to provide a pedestrian route on the west side of Riverside Drive south of Myrtle Avenue. 64 SAND LAKE TRAIL Develop a walking/biking trail around Sand Lake to $400,000 tie in with existing Iowa River Trail and the new Highway 6 Trail. C-15 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 65 SHIMEK SCHL/FOSTR RD EXT Construct a trail north of Shimek School to future $70,000 TRAIL Foster Road. 66 SIDEWALK-HIGHWAY 921 Construct a 10 foot wide sidewalk along S. $600,000 Riverside Drive (921) between US Hwy 6 and the future extension of Mormon Trek Boulevard. 67 SIDEWALK-ROCHESTER Complete gaps in the siewalk system on $100,000 Rochester Avenue between First Avenue and Scott Boulevard. 68 WATERWORKS PK TO Connect Waterworks Park and Peninsula Park $1,200,000 PENINSULA PK CONNECTOR with a trail under 1-80. TRAIL 69 WILLOW CREEK TRAIL - Kiwanis Park to Highway 1 (including culvert) $1,635,000 PHASE III 515,000; Highway I to Hwy 921 $450,000; Hwy 921 to Napoleon Park $670,000. 70 WILLOW CREEK TRAIL-WEST Continue Willow Creek Trail from its current west $1,200,000 terminus, either under or over Highway 218, to connect with the new trail in Hunters Run Park and further west possibly as part of County Farm project. 71 WILLOW CREEK/SYCAMORE Construct a trail along the sewer easement $500,000 TRAIL between Napoleon Park and the South Wastewater Plant. Wastewater ' 72 NORTH BRANCH DAM TRUNK This project extends eastedy along Ralston Creek $3,330,460 SEWER from the North Branch Dam to Scott Boulevard. 73 NORTHEAST TRUNK SEWER Reconstruction of an under-sized sewer through $4,503,800 the NE neighborhoods. 74 ROHRET ROAD LIFT STATION Construction of a lift station south of Rohret Road $1,177,000 and adjacent to the east property line of Hwy 965 extended. This project will be necessary to accommodate growth in the southwest district and to accommodate future expansion of the landfill. 75 ROHRET SOUTH SEWER This project would extend the 30" sanitary sewer $1,000,000 along Abbey Lane from Burry Drive to the west side of Highway 218. This project will allow development within the watershed of Highway 218. Water 76 TAFT/COURT GROUND Construction of a one million gallon buried potable $1,250,000 STORAGE RES. water storage reservoir including pumping facilities. Land Acquisition was in FY02, FY03. Stormwater C-16 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 77 CARSON LAKE REGIONAL Construction of a regional storm water $1,000,000 STORMWATR management facility on the middle branch of Willow Creek immediately west of Highway 218. This facility will serve development west of Highway 218 and south of Rohret Road. Rohret South Sewer project is a prerequisite to this project. 78 HAFOR CIRCLE STORM SEWER This project involves improvements to the storm $600,000 sewer to alleviate yard flooding. 79 IOWA AVENUE CULVERT This project will repair a box culvert that carries $300,000 REPAIRS Ralston Creek under Iowa Avenue. 80 N BRANCH BASIN EXCAVATION Aerial mapping done for the update to the flood $116,000 plain maps revealed that sedimentation has consumed a portion of the capacity of the facility. This basin is located in Hickory Hill Park. 81 OLYMPIC COURT Stormsewer retrofit to relieve localized flooding $400,000 STORMWATER from stormwater runoff. 82 SANDUSKY STORM SEWER Provide a larger storm sewer system designed to $405,000 reduce the depth of ponding in the stormwater management basin south of Sandusky Drive and east of Pepper Drive. 83 SUNSET ST STORM SEWER The area just north and south of Kineton Green, $380,000 east of Sunset, has experienced back yard flooding and drainage problems. 84 VALLEY ST STORM SEWER Repair storm sewer due to flooding. $150,000 8 - Parks & Recreation 85 CITY PARK RIVERBANK This project will use rip-rap and vegetative cover to $120,000 PROTECTION protect the riverbank along the east edge of City Park. 86 CITY PARK SIDEWALKS Replace existing 4 foot sidewalk between Templin $110,000 Rd and the lower park entrance with an 8 foot sidewalk; construct a 6 foot lighted sidewalk from the Festival Stage to the main parking lot. 87 DOG PARK DEVELOPMENT Develop a fenced area, at least five acres where $50,000 dogs can legally be exercised off leash. 88 FESTIVAL STAGE Future improvements which have been discussed $150,000 IMPROVEMENTS include restrooms and an open-air shelter. 89 LEISURE POOL DEVELOPMENT Retrofit City Park pool into a "leisure pool" facility ( $4,600,000 water slide, spray fountains, play area, etc.) 90 MERCER PARK BALL FIELD Replace and upgrade the lighting system on three' $225,000 LIGHTING of the Mercer Park softball/baseball diamonds. Improvements will better accomodate baseball usage. C-17 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 91 MESQUAKIE PARK This project will cover the entire old landfill with soil $1,500,000 for safety purposes in order to open up the green space for passive/semi-passive public use. 92 PENINSULA PARK This project involves initial funding for the $1,000,000 development of the lower elevation of the peninsula area into a "natural park", with prairie grasses, wildflowers, native woodlands and trails. This type of development and comprehensive plan will help protect the wellheads for the City's water supply. $1 million additional construction cost estimate is on the Unfunded / Pending projects list. 93 REC CENTER EXPANSION Expand the Robert A. Lee Community Recreation $5,000,000 Center, likely expansion would be to the east over the existing parking lot which would allow for an expanded gymnasium as well as additional space for racquetball, arts and crafts, community meetings and other activities. 94 SCOTT PARK DEV./BASIN This project will develop Scott Park into a $300,000 EXCV. neighborhood/regional park and will excavate the basin in order to serve its intended function as a stormwater management area. 95 SKATE PARK IMPROVEMENTS In anticipation of the new skate park becoming $150,000 very popular, improvements such as another open- air shelter and restrooms will likely be needed. 96 SOCCER COMPLEX TRAIL DEV. Construct a trail system at the Kickers Soccer Park $220,000 to create accessibility for persons with disabilities, and for general pedestrian/bicycle usage. 97 WATERWORKS PARK PH II Phase II of Waterworks Park FY02 project. $1,029,000 Includes FY04 and FY05 deferred by Council. 9 .Airport 98 AVIATION COMMERCE PRK Construction of a 60,000 square foot building shell $4,000,000 SPEC BLD for the Aviation Commerce Park f ~ - O~her Projects 99 CEMETERY MAUSOLEUM Construction of a mausoleum. $350,000 '02 CHAUNCEY SWAN FOUNTAIN This project involves the reuse of components of $110,000 the old City plaza foruntain. -02 FIBER OPTIC SYSTEM This project connects City buildings onto a fiber $350,000 optic backbone, greatly increasing data transmission capacity. -02 FIRE STATION #1 RELOCATION Relocate and expand / modernize Central Fire $10,000,000 Station #1. -02 FIRE STATION #2 RELOCATION Construction of a relocated Fire Station #2 in the $1,500,000 Southwest Planning District. C-18 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt -02 FIRE STATION #4 This project involves the purchase of land 'to $700,000 constuct an additional fire station in the northeast area of Iowa City. Recent land annexations and in- fill development have increased service demands in this area. Construction costs ara on the unfunded / out years. -02 FIRE STATION 5 Construction of Fire Station #5 in the South $1,500,000 Planning District. -02 FIRE TRAINING FACILITY This project will construct a state of the art fire $890,000 training facility to address all aspects of emergency service delivery including fire suppression, emergency medical services, hazardous material releases and rescue. The facility will be used for new recruits, continuing education for veteran firefighters and shared with the Johnson County Mutual Aid Association. -02 GIS COMPUTER PACKAGE This computerized system would provide an $900,000 interactive referenced database for City facilities from infrastructure records to permitting, with crime and accident data also included. -02 PUBLIC WORKS COMPLEX Construction of Vehicle Maintenance bldg, truck $4,085,000 wash, salt storage location, and related site work. -02 RIVERSIDE DRIVE This project includes methane abatement, dynamic $2,180,000 REDEVELOPMENT compaction and fill at the 7 acre site owned by the City at Riverside Dr. and Hwy 6. This site preparation would allow for marketing of this property for commercial development. -02 SUMMIT ST. HISTORIC PLAN Streetscape and intersection elements through $260,000 Summit Street Historic District. Total Unfunded Projects $157,819,800 C-19 '""'""~'~ ~"'" Dec. 11,2003 AN EDITION OF THE WWW. iCCCV~,.or,. IOWA ClTY/CORALVILLE CVB Visitors Bureau 2003 ............ VOL. 01N0.01 10WA CITY/CORALVILLE CVB ANNUAL REPORT 1800-283-6592 tocAt.te.est Johnson County · · Cultural Alliance $199 m ll on! opportunity to join alliance Visitors spend JOHNSON COUNTY A point oF pride $199 million plus, among CVB's 2003 activities and collaborations is having played a part in the formation and cnntinued 3,200 employed deveh)pment of lhe Johnson County Cultural Alliance. The Alliance, chosen by the Iowa City Press- Citizen as {)ne {71 tile 12 biggest arts stories T ile lo'~a Cily/CoraMllc of 2002, has brought together non-profit arts and Co],,ent'ol aldV's'tors cultural organi×ations in the Johnson Comity area Bureau has enjoyed to form a collaborative mix which shares ideas, an exciting, productive year marketing efIb~ls and resources. in 2003. Fron~ del~nding the When he first came to the CVB, Director Josh bnsiness interests of the SchamberL4er saw the potential fi.w such an alliance Kak/na Cheese Factory to the in thc Johnson County area, having served on the fi)creation and deveh)pment executive committee of thc Cedar Rapids Area of tile Johnson County Cultural Alliance in his prior position. Cultural Alliance. the CVB "1 was able lo see tin Cedar Rapids] firstdmnd all team has been busy serving thc great things arts and cuhural organizations can Ibc local community in a do when they conic together, especially on the front \artery o1' ~ays. of cultural tourism marketing. Tiffs is such a big And this comes as no sur- part of Iowa City and CoraMlle, and I believe it to prise, ltl _003, visitors to tile be one et' the biggest draws for Iowa City," said Iowa City/Corah, iHe area Sclrambcrgcr. spent more than S199 mil Many local organizationsjuinped at theopportu lion (a 6.4~?i increase over nity to join the alliance, and to date, it boasts previous year), and the local approximately 45 members fronl a diverse range ()1' tourism industry employed offerings, such tis The Iowa Children's Museum, 3,200+ citizens. Thc CVB · AU.IANGE, PAGE 4A takc~ pride in s~rxrin~ a~ lbo Tourists to Johnson Oounty (Iowa City/Ooralville) last year spent over $13 nrillion Ilalsiln bcl'~,ccn it', mClllbcl's, local/state taxes, providing residents a significant tax relief. the contmunities, and the eVB comes to the aid of The Kolona area's third largest indust]y: tourism, botcls and l'eStauran[saIId Ii...we can have our brochures there, Cheese Factory over re-zoning promotes sight seeing oppor andwe vehad banners promoting the KALONA When a small-town business in Some of CVB's high {unities in thc Iowa City/ points in 2003 include: Cnralville area and st, r- downtown concert series and other anhistorical district of Johnson County found its rounding, snmll comnlunities, events. Ithink its awonderful ideaJ~ livelihood threatened by a proposed re-zoning Manager Latlric Haman measure, thc CVB came to its aid and adxrocated on C0Pal Ridge MalIWelcome Cellter reported the center tls having lstrid Bennett, their behalf. The Kalona Cheese Factory, ti long- On July I, thc CVB received approximately 4.1(X} 10wa Artisans Gallery standing popular attraction in Iowa's Amish coun- xisitors between JuN 1 and try, faced Ibc possibility of a sanitation company assumed managcn~ent of the November I, 2003. 'In addb about thc community to the intbrmation about our corn moving in next door earlier this year. Coral Ridge Mall We}come {ion. during this time frame tourists upon their arrival, munitics - that's their forte, Thc sanitation company had prnposcd to locate Center, providing intbrmation center employees ureeted I I Coral Ridge Mall and they do it very well." its headquarters across the street fi'om thc Chccsc to the 10 million anntlal nmi] ~ - FactorY, which threatened to detract from the visitors on h)cal attraclions nlotorco~lch groups. (ir a Marketing Manager Sheila Downtown btlsincss o\Mler total Gl 480 people, pro'rid- Boyd is pleased with thc As{rid Bcnneltadded, "What appeal of this food merchandising business. and amenities. The Center lng welcome bags packed partnership, stating, "The · ~1:~0~1~ ~AGI: ~A addition, traffic flow u, as expected to increase provides dircclions, suggests with additional information CVB can provide more · KALONA, PAGE 2A CVB extends its presence to the Coral Ridge Mall Guest Welcome Center a hot spot ,,,,ho come to the area from Giber parts our Chest Welcome Center to lind of the country. The Coral Ridge mall. answers. Thc eVB can provide more for Coral Ridge Mall visitors currently the largest in Iowa, receives I0 ilflkn'mation about our communities - million shoppers annually, many who that's their Ibc{e, and thc>' do it very On Jtdy I. thc CVB established a travel from neighboring states and find well." firm presence m tile Coral Ridge Mall its 1-80 location convenient. Haman added that the cenlcr is heav- when it assumed management of the CVB Center Manager Laurie Haman ily used on a daily basis. From July I sl We]cnnlc Center, d~c maws information no{cd, "We like to promote thc fact that through November Is{ thc Center serw and visitor's booth. The center. Iocalcd the next time shoppers return to the iced al{proximately 4,100 visitors, and adjacent to thc mall food court, employs mall, they should make it a weekend trip greeted I I motor coaches bringing in six-eighl people throughout lhe year, or stay overnight and visit our at{rat 480 attendees. The Center officially who prnvide infi)rmation and dh'et{ions tions between shopping outings; explore greets tilesc groups and provides wel not only for the mall itself, but for Incal and shop in ()ur different areas, tike come bags upon their arrival. communilics, as well. downtown ln'~a City." In general, shoppers stop by for local Ha~ing ii satellite olticc within thc Mall manager Sbeila Boyd sees the directions, mall information, hotel and mall has significanl[.~ increased thc CVB's presence as having a great bene- restaurant recnmmendations, among CVB's exposure wilh thc local COllltl/u [it to nlall pall'Oils, nlher rcqucsls. In addition, the Center Officially opening this past July, the eVB mall office nities, with the added ad\an{age of Because there arc tel nillk 1 people · MALL, PAGE §A provides the bureau's 230+ members direct exposure to rcaclfing the millions of mall patrons through our mall each year. they look ~o 10 million annual visitors. TODAY'S MEMBERSHIP LAST YEAR, VISITORS tO ,OWA ClTY/CORALVILLE: TIMES Becomin9 a CVB member, how & why. o Sperd more than $199 million NEWS Join a great organization, 1-800-283.659 F0r details callL0ri @ · Spent more than $13 million i*~ local/state taxes Mostly sunny, cold · Tourism employs more than 3,200 residents TODAY 38 making it the.third largest area employer Z FRIDAY 35 2.~ CVB Times. Thu.. Dec. 11. 2003 Report/CVB enjoys the success of communities, the website contains links to ~' FROM PAGE lA the websiles of other local and statewide I like about it is Ihal il really is taking the organizations of interest to guests visiting infi)rmatioi1 aspec! of tim Coral Ridge Mall thc area. ()ut of thc mall and pulling it in thc hands of Changes to the site have made it a more thc CVB, which has more ol'a vested rater- cutting edge local resource with increased esl in the emire local region. They are very capacity and options for its users, who can interested in promoting downtown through create individual user packages or send E- that off, cc: wc can have our brochm'cs there, postcards 1o their cyber friends and colleagues. and we've had banners promoting the Edie Kemp ofThe Carriage House Bed& downtown concert series and giber events. I Breakfasl near Kahma is glad to have her think ifs a wonderful idea." Inn linked to icccvb.org, and estimates that about 25% of her annual business comes Johnson County Cultural Alliance (JCCA) fi'om CVB referrals. The Johnson County Cultural Alliance, Convention~rvicing formed in early 2002, has continued to grow and thrive in the past year. Thc alliance now A variety of events and activities have kept boasts approximately 45 members who the CVB's conJbrence servicing staff busy actively share resources and advertising throughout 2003. In the past year, the space, as well ;ts contribute to J'und-raising department serviced 49 conferences and events and cullm-aJcorridor, org, a wcbsitc meetings, providing welcome bags, visitor developed Io bring together the arts and cul guides and membership directories to rural calendars of thc Cedar Rapids Area 10,200 visitors. Cultural Alliance and the JCCA into a con- Marketing and Member Servicing venient, one-stop online location. Assistant Lori Fiebelkorn said that thc con- Sandra Hudson, co-founder o1: the JCCA fcrcnce servicing staff can help with organ- and long time local arts and cuhure advo- izing local events, including making cate, observed, "Thc JCCA provides oppor- nametags or banners~ press releases, and ABOVE: Meetino planners mix, mince tunitics to mccl other organizations~ see conlerence registration, alqd talk business at the 2003 what they are doing and how they might col- "The servicing needs arc generally free, Hawkeye Tailgater. Seventeen meeting [aborate with one another. The Riverside unless wc make something like nametags, Theatre and Drcamwell Theatre have cstab then wc have to charge a little for thc prod- planners and guests i0ined the CVB at lishcd a collaboration: thc Herbert Hoover uct. We take care of the things meeting Hawkeye Village where all enjoyed Association held a fundraiscr for the Englert planners don't want to have to think about - food, prizes and great hospitality. Thealre. When you have lhese kinds el ~hose little necessary details - so they don't Ihings, il allows pbople Io get together." have to deal with it." Fiebelkorn said. Pat Forsythe of thc Herbert Hoover She added that CVB involvement in plan Association has found thc JCCA to be facil- ning and conducting a conference can real itative to their programs and promotions, ly make a difference in the quality of an RIGHT: CVB staff worked closely with "We've had two or three promotional event. A recent conference ended up receiv materials that go into the Iowa City Press lng 60% more regismmts than anticipated, the Englert Theatre to secure an Citizen. Ifs been an opportunity ~ha[ wa'; C~Lusing temporary panic among thc plan- $800,000 Vision 10wa Grant. n't there bel'o]'c, to promote ourselves as nors. With assistance fi'om thc CVB, the [)art el'thc cuhural environment to thc whole problem was made manageable and ulti- community. I think that's truly exciting." matcly resolved. she offered. "It's important to make a lasting impres- AnI~thcr ~[q~ol'lunity mudc available sion on the people that are coming to the "We're trying to get to know them better, demand, and therefore, increasing costs, to through tl~e JCCA for mm-profit arts and area. not just the meeting phmners and their establish a personal touch with them so ~hat Ihe CVB. The packets arc made available culture organizations are educational pi'{)- staff, btLt thc visitors, as well," said when x~c do bid on their events, they will th]gush Ii)cai hell'Is a]ld b;mqtlel i~lcJlilics grams, ranging fi'om seminars on grant writ l-icbclkorn, kTIow US better and know what we have to when a wedding is in thc plannin,,2 stages. ing techniques, or on the things philanthro- Margaret Wicting of thc Johnson County offer. We're also sending some letters to Hclschcr explained, "The hotels hand pists arc looking lBr when tm~zeting their Historical Society found the service invalu- mclnbers of local organizations to get our these out to brides at thc time they book contributions, el how to attracl board mcm- able as Chairperson and planner for this name out there," Lackcnder said. rooms or banquet [:acilitics. The brides can bols for your non-profit organization, year's Iowa Museum Association Thc sales staff have employed a couple of contact us, and wc can send their guests tat Jolm Hu&son, hw, band to Sandra and co- Conference, held in Coralville. techniques to attract large and small meet- Iorcd inli.~rmation on thc area belYre they ['oundcr el thc JCCA, noted that the JCCA "The CVB shared with me the things they ings to thc Iowa City/Coralville commtmity, come. Many times there are bridal parties has been receiving significant attention fi'om could do to help - I was dumbfounded, including cold calling and repeating the who have never been to the area, and they the Iowa Depamnent of Cuhural Aflktirs. because they wcrc so wonderful. It was st) popular "Tailgater" sales event, might make an entire weekend out of thc "Anita Walker. thc departmen! director, helpful not to have Io deal with thc name The Tailgaler even, now m its third year. wedding." has bccn to Iowa City several times in her badges, and the CVB provided outstanding hosted 17 meeting planners from around the lov,'a Cily Red Roof Inn Manager Jay role and has been very enthusiastic about support throughout the conference, touch- state, who attended the Iowa Michigan LeaVesseur appreciates the cxlra mile thc what's been happening here with the cultm- lng base regularly to see if everything was game on October 4. with pre- and post- CVB goes in offering group bookings to al alliance and cuhuralcorridor, org. It's crc going smoothly," said Wieting. game tailgating events. Door prizes and faf area hotels. ated a critical mass that has received alton Res are offkred, such as Hawkeye hats or a "They give us access and opportunily to lion very early ()il in its development." Convention Sales football signed by Iowa football ttead bid ~'c~l' groups, which I normally woukln't Coach Kirk Fcrcntz. The event has bccn have the resources to go after. Sports WI~.ICCCVB.ORG Convention Sales Manager Anna Lackender successful in drawing events planners into groups alld meeting groups contact them, listed the Iowa Wrestling Federation, Iowa the community and in promoting Iowa City and they Icl everyone know so all hotels call Thc CVB Wcbsile. www. icccvb.org, was Realtors Assn. and a gaming convention and Coralvillc as a desirable location fi}r bidon them. We've had several groups that. revamped in 2003 to bcconle a 100G data- among the 25 conferences thc CVB has ['uturc conl~rences within the state, quite fl'ankly, wouldn*t have known we driven site with timelier updales and user attracted in thc past year. She said their focus Jillian Helsche~; CVB Convention Sales existed if not for thc CVB," LeaVesseur said. friendly navigational tools. Ah)ng with has bccn on networking and developing Manager. added that they have created a · CONII~UEDII~ pAIIF 3A in0.)rn/ation about thc CVB and thc local business relationships with potential clients, wedding packet, duc to all ever-increasing · ,,o..., ,, Kalona/CVB advocates on heavil? at that intersection, with garbage col- CVB ]-cprcscntativcs attended a public I¢ctiontru&.srcgularlytravclingfl,chighwaycheese factory behalf hem-ing held b_,/ the .lohnson County Board o[ aJongsid¢ the Amish community's horses and Superx, isors with regard to the zoning change buo*ficsee · Thc Kalene Cheese Factory attracts request aim spoke ()ut against the proposal. more than 150,000 visitors annually to On June 9, the supervisors voted unanilnously Johnson County and is a prominent [bature of to disapprove thc zoning ordinance request. Kalene tours. Attorney David Brown of Hayek, Hayek, The CVB heard of thc factory's plight tu~d Brown & Moreland, LLP in Iowa City repro- drafted a letter to lhe Johnson County Board sented the Kalene Cheese Factory throughout of Supervisors, protesting the re-zoning the re-zoning request process. He recognized request and asking lk)r their reconsideration, the CVB's presence as significant to the posi- CVB Direclor Josh Schamberger fblt that the tire outcome in this case. Bureau had a responsibility to advocate on "1 know my client was reD, pleased with behalfofoneofthe arca's major toufistattrac- the support of the CVB in regard to their lions, opposition of the re-zc nj%. They f'clt that thc r,[ believe that's pad of our organization's suppolt was veo' helpful and si~,nifica t. responsibilities to maintain and enhance the Schambergcr said that thc CVB is prepared tourism infrastruclure for all of Johnson toadvocatcforothcrsl~cingsimilardilemmas County. and the Kalene Cheese Factory is a in surrounding small towns, as well. big part of that. That's something wc would "We do consider Kalene, Solon, No¢.h replicate in any part of thc county," Liberty and other small towns in Johnson ' County as our parmers, as well as the people Schambcrgcr said. The Kalene Cheese Factory is one of the largest tourist attractions in Eastern Iowa... that visit them. They benefit the Iowa City and attracting more than 150.000 visitors annually to Johnson County. Coral'ville area as much as our }ocal pariners." / eVB Times, Thu,, Dec. 11, 2003 3~, 2003, projects planned for 2004 · The CVB will continue to seek out local businesses which will trans¢om~ them Delegates scheduled to attend confer into an ~tistic creation. Over 20 local busi- cxpcctcdCnccs andtoOtherspendeventSover $1°callYl.4 millionin 2004on Iocalare nfl lnnovativfl a]8 to 8fiPv8 ils .csses have already made commitnlents to sponsoring a Herky. Dale Arens, of the goods and services. University of Iowa Athletics Hall of Fame The CVBVisitor'sGuide membercommunityand toimprovethe said thaltlffs isonlythe beginning. "We're looking at anywhere between 50 70 quality of life in Iowa City/Coralville Thc CVB Visitor's Guide was extended this Rick Klatt, of the University of Iowa year lo include a ten-page hospital and " Athletics Department finds that a unique patient directory for the Iowa City/ aspect el'the project is that it will sp~k col- Coralville area. The guide continues to request. CVB representatives attended apub- to the Johnson County Board of Supervisors. laborations between athletics and the arts, highlight local aUractions and businesses lic hearing regarding the re-zoning and spoke The theatre continues its fund-raising el'ibis "1 thought it was fhntastic, it's a great idea. lk~r xisitors to the area. and now provides out against the proposal. On June 9, the board and is expected to open in fidl of 2(X)4. Businesses ha~e two options; if they're crc- detailed information on the three m~tjor hos- voted unmfimously to disapprove the re-zoning, alive enough to do it themselves, they will. pitals in Iowa City. Attorney I)avid Brown of Hayek, Hayek, ~S lOP ~: This community is laden with talented ~ople." In addition, thc 2004 edition of the guide Brown & Moreland, LI.P in Iowa City repro- will contain a four page. pull-out colortag seined the Kalene Cheese FactoD~throughout The CVB looks fbl~ard to conlinuing to book lo welcome children, along witl~ their thc re-zoning requesl process and recognized expand and enhance oppotlunities in Johnson parents, to tl~e colllmunily, ti~e CVB's presence as significant to the ulti- County in 2004. Some of thc major events In thc works [bt 2~4 is a proposal to the Over 10,000 copies of the guide wcrc mate outcome, planned lk~r the coming year include cstab- Iowa City city council to eslablish a Self shipped out to physicians all over the state 'l know my client was very pleased with lishing a stronger CVB presence in the down- Suppo~led Municipal Improvement District of lowa this year. and the local hospimls use the support of the CVB m regard to their town area, working with the Iowa City (SSMID) ina5 blockradiusofthedowntown lhcm h)r not only patient orientation, but oppositionofthere-zoning. They fblt that the Downtown Association to establish a Self area. Thc SSMID is a self4mposed tax on also for recruiting physicians into the area. suppon was yew helpful and signilicant." Supported Municipal hnprovement District, businesses within thc district which is then Glen Winckauf, Dircctor of Marketing at and helping kick off thc celebration of hislor- dcdicated to making improvements within the Mercy Hospital, sends the guides out to ~¢e~a~-~ffinMwaGmnt ical community events, such as thc 75th district community. Mercy's cieht~ satellite clinics so that anniversaO' of Kinnick Stadium. In downtown Iowa City, the CB 10 district, patients cOmlllg to thc hospital in Iowa City The Englea flmdraising activities received a Above all, the CVB will continue to seek has proposed a tax of $2 per $1,000 of can use the maps or locate olhcr amenities boost when the theatre received aVision Iowa out new and innovative ways to serve itg assessed value for each business, which will anti services upon their arrival. Grant in the amount of $8~,000 to continue member community and to improve the qual- ~o toward three specific areas of downtown 'It's awonderfitl rcsourcc to patients asthey renovation and restoration of thc historic ity oflitb in Iowa City/Corlaville. nnpmvement; prol~ssional operations/ come into the community2 Winckatd noted, building. The CVB worked closely with the- administration of the downtown businesses, Along with expanding its reach to Iowa's atre represematives to present the strongest ]~ fl~ PSiOn capital hnpmvements, and beautification. medical populations, the CVB also direct argumem fo the state for investing Vision MskGills~rg, MCGins~rgJewele~s,s~szs mailed more than 23.000 visitors gtfides and Iowa Funds in thc project. The University of Iowa and the cities of an obvious ~nefit to fide SSMID, fl~e coll~five membership direclories to people pkmning Englc~ fund-raiser Justine Zimmer was Coralville, Iowa City, and University Heights voice ~md vision of businesses coming togefl~er visits to thc community mcr the past year. grateful Ik)r thc CVB's involvement and sup teamed up with the CVB to launch a unique leaved a common goal. pon of the grant, and believes it was integral promotional e~ent Ik~r thc 75th anniversary of "Once the SSMID has been approved, ~.CULTURALCORRIOOR.ORG to its ultimate successful funding. Kinnick Stadium and its upcoming renovation, will give us a unified voice, much like you "This is pa~ of the CVB's mission to The promotional idea. "Herky on Parade," have with mall managemcm. In downtown One el CVB's m;k~or successful ventures el support pr([jecls like this. Josh went to most is modeled after Chicago's "Cows on business, you may have 2(~ buildings and 2003 was the part thc Bureau played in of thc meetings and has had experience Mth Parade," which strategically placed statues of 200 separate owners of those buildings. Most establishing culluralconidor, org. a wcbsite Vision Iowa in the past. We couldn't have life sized bovines all over Chicago as a ~eindependcnt, and there is not a singlc group, [hal brings together thc calendars of arts and done this without him and the CVB." tourism draw, and "Overalls all Over," in or single owner to bring together a common CtllIHrc C~OlIIS schcdulcd in thc Iowa The CVB was able to provide tourism Ccd~ Rapids, which featured variations on theme in those environments," said Ginsberg. City/Corahillc ami Ccdar Rapids area. The intonation and statistics lbr the EngleWs the tamous father daughter pair from Grant Thc CVB served on the organizing corn- site. which wenl live on February 20. ~as gram application as well as assist in contain ~c d s ~ ~ ~g. A e c; (,oh]c. miuee for Ihe downtown SSMID initiative. i~inll5 established hx fl~c ('cdm Rapids mcatine thc~catcconomicandsocial impacl In Ihe S~llllC VCitl, "ltcrk3 on P~ll;ldc' will brainstormms [o cfC;llC thc COllCCpl (7LLliLLral Alliance and the Johnson ('ounty ~ ~ working hard o~c[ thc past year to ii/eve thc Cultural Alliance, and currentl~ receives prviect forward. over 750,000 hits every mondl. CVB Director Josh Schamberger noted, Alliance IIIclllb¢l'S. large or small can post "Thc reason we were myer, cd with this and thci~ schedules ~(~ thc siic. where users can the Downtown Association of Iowa City is find out xdmt events arc scheduled for the that there really isn't any source of funding in co~lling weekend, month or yom'. lis heavy order to have a strong marketing presence for usage is a clear indicator that such a resource downto~n Iowa City. We also warned to is highly xaluable to locals and xisitors alike, assist in addressing other infrastructure JCCA member John Hudson offers, 'Tm issues, like parking and storefmnt renova frcqucnll5 on cuhuralcorrdior, org for two lions. The SSMID will allow them to create reasons - one, I'm a member of thc wcbsitc a pool of money - around $2~,000 a year - commhlec. I lnonitor it from time to time to that thc SSMID board will be able to allocate sec if cvcnls are being entered and are up to to ~here their needs best fit." dale. I also usc it for our (}~11 personal Soon thelowa City council ~ill entertainmcnl choices." SSMID, which CUlTently has garnered major Rob Clinc. markding director. Hancher ity supper. Auditorium ofl~rcd that ~hile Hanchcr has the adxanlage of being a large entity with an D0wn~n Ofli~ atherfising budget, he has found cultural corridor, erg lo bca useful resource l~r his Thc CVB is working with staff at the Englen d~catrc. Theatre to establish a satellite office for serv "We love thc website; we think it's a lng the downtown m-ed of lowaCity. Once re- great marketing tool, and we're thrilled that ]~ novations are completed, the ()ffice will be it's in place. One of the things 1 think is par .~ I~ated on the filst floor of the Englen Building. ticularly good for Hancher is the reminder Engleff Theatre Manager Justine Zimmer feature. Our tickets have consistently been ,. ~ ~ :07 looks fi)~ard to having the CVB as neighbom. bought later and later in the season: users ~i : :~ "There's office space on thc first floor can receive a reminder of an upcoming gVB Executive Director d0sh Schamboroer 0utlines the details 0f GulturalC0rrid0r.0ro which will be our ticketing office, and we'd event a wcck in advance or a day in at the February 20th news conference. Photo couagsyollowa CityPrgss-Gitizen. like the CVB to have a presence there, too. advance," said Clinc. - .... ~ · TrafftC-WlSe, it s a great Ieee[lei1. We're real- ly promoting downtown Iowa City as a tourist Kal0na gheese [sct0P~ location, so it all fits together nicely." As part of its commim~ent to tourist indus- ~... The additional satellite office will extend CVB's reach within Iowa City, and will ~low tries in the Johnson County area, the CVB for improved and coordinated efl~rls tow~'d stepped in when the Kalona Cheese Factory meeting thc needs of lhe greater community. fiiced a detrimental re-zoning request. If CVB staff have worked diligently to passed, the re-zoning would have allowed a achieve the goals and objectives outlined sanitation company lobc established direct- the bureau's business plan and have enjoyed ly across thc street from the popular Kalona * Increased bureau membership b~ 29% significant, measurable success. In the past tourist attradion, two years, the bureau has increased its mem- Thc Cheese Factory, which at[reels lnore bership by 29~ and its budget by 39.4%. In than 150.0(g) visitors to Johnson County addition, the CVB has nearly tripled its num- annually, would also ha~e experienced * In~reased bureau operating budget b~ 39.4% bec of staff members in thc past two years increased mtffic flow along the highway, through efforts to extend the bureau's visibil where gm'bage and recycling trucks would ity and services within our local communities. have shared thc road with Amish horses and They look lb]~ard to Ire coming year as they buggies on a daily basis. * ~earl~ tripled the number 0f bureau staff continue to identify innow~tive and collabora- The CVB became involved in the case live strategies toward enhancing Ihe CVB's ~hen ~xecudve Direclor Josh Schamberger role and effectiveness in serving our local drafled a letter Io the Johnson Coumy Bo~d populations. of Superxisors prolcsling Ire re-zoning I 4A CVB Times, Thu., Dec. 11, 2003 urns may ordinarily be stored upon comple- Johnson CountyCultural AllianceMembership Listing worEti°n' bUtthesethronghexhibitsthe canCUlturalbc scntSharingto ruralnet- ArtsA La Carte schools, libraries and community ccuters Iowa Cf~ Area Chamber Singem fbr smaller communities to enj ay. ~lowaCi~ IowaG~CommuniWTh~tm "That would not have happened without Bijou The0¢e Io~ CiWCultuml Incumtor the involvement al JCCA members who are Ci~ Circle A~ing Company iowa C~ Early K~d S~i~ Communi~Fou~ationof~Co~ ~aCi~Ja~Festi~l willing to share resources with thc parts of C~al Ridge Mall ~owaCi~ess-Citizen our underserved populalion in Iowa," she Coralville ~ke; D~nian Fossil Gorge [~a CiW Public Li~a~ noted. Cora~Jlle Pa~ & Recr~t~n I~a CJW/CoraMIle Con~ntion & Visito~ Bur~u The Hudsons have been a strong voice in Coralvi[lePublic Libra~ John~n Coun~Historical~ie~ promoting die ecmmmical benefits of arts Do~to~iation of IowaCi~ KSUI/~UI and culture in thc community, quoting the Dream~[I T~atre Mer~ Iowa Ci~ slogan, "The Arts Mean Business," as cited Engle~CMcThea~e Mud Riv~Music C~rstive in a 2002 report condacted by Americans Galle~WalkOrganizai~ Musick's Feast for the Arts, the nation's leading nuuprofit GraffitiTh~tre NationalL~gueofAmericanPenWomen organization for advancing the urts in H~cher ~ditorium Preucil ~hooi of Music America. johnson county He~e~H~rNati~alHistoricSi~ Project~;UniversiWoflowaHospitaisandClinics Jnhn Hudson observed, "The national cultural He~ H~ver Presidential [ibraw ~sociation State Historical S~i~ of I~a data shows 6% of the gross natinnal product Her~ H~v~ Presidential Libra~ Museum The Jam~ Gang is based on thc aris. That is marc than con- Humanities I~a alliance u~,,,~,~o~,ow,~i,i,,o~o,,,,or~i~,~ sm, etlon (4.8~J). and jusl under wholesule Iowa~Coundl ~nivemiWoflowaMu~umofA~ trade (6,9%). In a mayor's sludy for ~owa ~s Festival Univemi~ of Iowa Pr~s '" lowaChi~dren'sMuseum Bloomington, Indiana, which has a demo- ~W~.jsgultuPs.OPg Iowa GW~ea Cham~r of Commerce Upt~ Bill's Small Mall graphic and economy similar to Iowa City's, reported an impact of $54 million a year. Some preliminary dutu we collected in 2002 Illian e/boasts 45 members iu terms of thc arts impact in the Johnson County/Iowa City area are consistent with those data." Sandru Hudson credits much of the suc- cess of the JCCA to the leadership role taken by the CVB in pushing it fi}rward. John Hudson noted, 'It another stage equipment and costumes, "Clearly thc success that has occmTed ~ ~OM PAGE lA [[Clearly the success had been tried in Iowa City Sandra Hudson especially appreciated a would not huve happened without thc CVB the Iowa City Comtnunity ~at has 0ccurr9G al least (wice before that we recent collaboration between the Herbert and withont Josh's leudership and vision. know of; we wanted to try Hoover Association und the Englert Wc appreciate thc commitment thc Bureau Thealre, the lowu City Juzz Would not ha~e happened again. Then we met Josh at Theatre, wherein the Associution held a has bad to this, and wc certainly hope it will Festival, and Arts A La Carte, among others, wi~0~ ~e CVg...~ this meeting and found out fundraiscr for renovations to tbe theatre, continue," she said. that he, too was thinking we She is also excited about thc cultural shat- John Hudson agrees. "The staff is very As co-organizers of Ibc - Sandra Hudson needed a cultural alliance, lng network, a pilot project that has evolved supporlive and have helped muke these Alliance. John and Sandra Hudson, Ion~ time arts and culture advo We decided to join Ibrces." from JCCA activities which organizes the things happen; they're a good working cares, huve been thrilled with the progress Since then, member organizations have exchange and sharing of mobile exhibil~ in team. Josh and the entire staff are a great thut has been nmde since the initial planuing shared advertising, such as running each the Eastern Iowa area. For example, assel to the CVB." stages of em'b' 2002. other's ads in their playbills, or loaning one exhibits temporarily featured at local muse- CVB Visitors Guide serves local medical patient population Inaugural collaborative guide lauded by hospitals patients and partners The CVB Visitor's Guide was extended ..... tl~is '~cur to inchlde a ten page hospital aud ....... , ............... , ................. ~ ........................................... , ............................... putient director} for the Iowa City/Coral~ille ~ ................................................. ~,,..,, .......................... ,....., ........... , ............... area. Thc now 54 page publication cuntin- ~" w~amlaithlullyf~t~l~, ............................................ ~ ......................... ~ ............... , ,.., ...... ues to highlight local attructions and bust / paflems, edueat® health ncsscs for visitors to thc area, aud now pro- tan it/ Ia'au City - the Universily of lo',xa Hospitals und Clinics, the Veterans Affairs Medical Ccutcr and Mercy Hospital By popular demand, another new addition to thc guide is u four page, pull out coloring bnok for children, with an Iowu City/Corahille focus. Thc coloring book promotes thc flintily friendliness of the com- munities' offerings, and welcomes children parmership with Thc lowu Children's CVB Office Munagcr Jennilcr Hmx, ard hus lbund thc gui& to bc a highly successful and useful marketing tool that places CVB members directly in yricw' O[a much wider audience. TNt, hospilul section~r&tSudded tO ~n/~eYrls~aofC:toYwa Hoacltalsand Cflnlcs "This has been ,,cry much upprcciuted by ()ut' three hospitals; we've done this tit their request fbr an additional 17,000 back from request, and they ute very happy with the doctors that fi)und them lo be very effective · results. Wc auto sbip over 10.000 guides to is a testament," said Burger. The 10wa City/C0ralville physicians across the state of Iowa, who pass Ton} Walljaspcr of thc University of Iowa official Area Visitors them to their patients when flrcy urc coming Hospitals and Clinics Planning and to lowa Cfly far extended medical treatment. Marketing ()ffice noted that they use the Uid0 boasted its first It helps for them to have the gnide ahead of guide lbr recruiting purposes, detailed hospital and time to buikl an understanding nf tile cam "1 kno,,~, there's a great demand for them patient directory in 2003. nmnily, and specificully, tile hospital they from different departments and programs are coming to before they , xc. suid Ihut are recruiting residents. There's deli- Looking ahead, the 2004 Howard. nitely a high nsage for that," Walljasper said. Guide will include a Bill Burger, Chuirnnm of Heulth Center Glen Winekauf, Director of Marketing at LISA. suid thut his nrganiTution hud been Mercy Hospital added that they ship the 4-page pull out childrens ln'oviding their ~r~ '~isitor's guide prcvions- guides {}tit to their eight outlying clinics so c010rilqg book. ly, but decided to loam up with tire CVB to that putients coming to the hospital can use '1 think wc mailed out 20,000 of those 'h's a wonderful resource to patients as lot's office in lowu. The fact thul we hud u noted. CVB Times, Thu, Dec. 11, 2003 New and improved website CVB Websiteaveraging are able to mplcment these changcs instan- taneously. The advantages of our new site is over 600,000 hits per monththat thc navigatioll tools are much easier i~r users, but fi>r our inembers, should they IOWA CITY/CORALVILLE In April, want to post and update information, we can thc CVB launched its new website, do w~thm five n nu es. www.icccvb.org, which contains informa Several additions have been posted to thc lion on thc local communities, nightlife, website, including an option to create indi lodging, shop- vidual set packages, m to send out one of ping, attractions, its popular E-postcards lo a friend or co]- Kempestimates and maps. In league. The dcsign and layout changes, as that about 25% addition, the site well as cooperative marketing efforts have provides infer significantly increased traffic to the site, of their business mation about the which averages o~er 600,000 hits per CVBitsclfandits month. comes from CVB members, as well Edie Kemp of the Carriage House Bed as links to vari and Breakfhst near Kalona has reaped the referrals, o.~ organizations benefits of having her business posted on and agencies in thc site. . - the Iowa City/ "Thcy've been reall5 great about refer Coral~ille area and across thc state, ring people to us when holcls in Iowa City Web surfers of x~ww. icccvb.org plamfiug and Coralvillc are especially busy - for a local exent or looking to book a local tour example, during football games. It's been a can also seek assistance f'ron~ CVB's servic- real help. and I think having us on thc web- mg planners by complctiug an online site helps visitors sec ~hat we're like. request for proposal, or learn online about We're definitely getting business due to the the rich history of iowa City Corah'illc and wcbsite, it's a strong reference." she said. surrounding Mllal] communities. Kemp cstimatcs that about 25 percent of Thc site is now It)0 percent database- their business comes from CVB referrals. driven, allowing for cmwcnienl and timcly Situated aboul 18 miles from Iowa updates of member information with a sim- City/Corah, ille, thc Carriage Housc is not as pie click el the mouse, obvious to potential Gsitors seeking lodging CVB Director Josh Schambergcr m the community, and the CVB hag celebrates observed,"ltis,eryimpomnnforourmem increased their visibility as a uoique bed and Kinnick Stadium bets that ~hcn their information changes we breakfast experience in Amish country. WelcometolowaCiN/eoral,ille, years with "Herky on Parade" herky on parade As Kinnick Stadium entcrs its 75th very closely with the CVB on many dif year of dclixcring Ilaxskcyc }ootball to Icit)ln things, ~e thought this ~xottld be a thc masses, it is also being readied for wonderful way lo collaborate. IFs beett large-scalc reoovation in 2004. Such a proven thai these activities result in a ~e,ff~u~t~ou/~.,~.v~t~__t.,,~.,~,-~ ~ -- __,~.__ celebratory occasion cel~ainly deserves a boost in tourism, whici] he}ps our h)cal ~Neafr~c~of Wmtto~t~7 r~mt~rs~m parade, and who better to lead it than economies. We're very, very excited c~,co,~v,,~to, ~.~,~ ~,~c~w~ Herky the Hawk? about the potential, alld thc i~edback ,~c~,=,~ The University of Iowa, Herky, the we're getting is very positive." ~2.m~1~7~91 local communities and the CVB have Both Klatt and Arens took their faulilics recently pmlnered to form a plan lin' gen- to Chicago to tour the "Cows on Paradc," ~"~'~ ........ ~'~'~'~' coming year. The result: "Herky on help of a map On the Web Parade." The promotional idca is mod- pro~rided by For more news eled after Chicago's "Cows on Parade" the city. which strategically placed statues of life Arens can and i~f0rmati0n 0n sized bovines all over Chicago a few easily sec "Herky 0n Parade" years ago, and "Overalls all Over," in Herky dra*~- coming summer/fall MalI/CVB Mall officesCedar Rapids, which lbatured variations lng similar on the famous father-daughter pair from crm~ds to 0f 2004 visit: Grant Wood's painting, American Godfic. lo,va City and www.her~onparade.com Thc idea is to create lif~-size statues Coral¥illc. ~'ho were then employed by the mall agreed ~hich are then sponsored by local busi and attention [o the upcoming renovation ~ FROM PAGE lA to stay on under thc CVB. ncsses who may choose to decorate or of Kinnick Stadium. The businesses and other entities (like offers retail items representative of the State "dress" them in artistic anti interesting rr ' TM ~ oflowa. "It was wonderful, they wcre already well ways. Already in the works for "Herky the tJl College of Dentistry) will have beanie babies with "Iowa" printcd on them; of Liberty Herky and a Phantom of thc uc as its sponsor, then they will be placed they're a great little five dollar pick-up gift Opera Herky. strategically throughout the comlnunities that pcoplc enjoy. We also have sweatshirts I.ocal businesses havc enthusiastically lot thc puq*oses of allowing guests to go bells, spoons, shol glasses, thimbles, and Herky. Dale Arens. of the University of CVB Sales Manager Anna I,ackendcr chocolates shaped likc U'actors, cows and Iowa Hall of Fame said that this is only couldn't be more pleased lhat thc local pigs." the beginning, and uuiversiD, connmmitics haxe come CVB Director Josh Schamberger stated "We're looking at anywhere between togelher on lhis project. thai extending the Bureau's prcscnce to 50-70 [Herkysl when all is said and done. "We've been successfnl in gelling our such a large audicncc has bccn an incredible They're over six foci tall and will be city leaders to become engaged in thc opportunity I'ot the CVB. allixed to a xery sturdy (and nearly prt~ject. Wc need local decision-makers "Working ~ith the City of Coralxille and impossible to move) concrete b sc. and business leaders to accept a leader- lhc mall managemenL we were able lo Arcns said, adding Ihat he espccially likes ship role. and wc need arlists to step for- negotiale a deal thai allowed us to lake over thc idea that not only are the communities ward with lhcir unique creativity. When the cmire Welcome Cenler as a satellite of Corah'illc and Iowa Cily collaborating that happcns and it will the Parade CVB office - ~e jumped at that opportuni with thc University, but the athletics and ads will be a huce succcss, said Lackender. t5. This immediately put all of our 230q)lus communities arc coining together, as well. CV B Director Josh Schamhergcr's members in front of that incredible audi He explained. "The idea is, if a busi- experience in having helped organize ence. We would like lhe CVB to become ness chooses Io sponsor a Herky. they "Overalls All Over" in Cedar Rapids more and more recognized as thc communi- will have the opportunity to either deco- made him and lbo CV[I uniquely posi [y concierge, for folks to know that this is rote il themselves, or R)r an additional [~e tioncd to help launch "Herky ~ P~ ade. ~d~ere you can go lo find out everything lhey can choose from a palclte of designs "I ~as personally involved iu the plan- there is tu do and sec i thc a e . submitted by the m~s conmmndy. That's ning of thc "Overalls Ali O~er" pmgrana pleased that when the CVB assumed owner- One 0f the very popular banners Athletics Department added. "We work entertaining.' ship. the live guest ~olcomc center staff hangino atthe new CVB Mall 10cat[0~ 6^ CvB*i,.es,*Uu., oeo. 2o03 MEMBERSHIP DIRECTORY Attractions & Cuhural Entities Gixan,fis C:di ..... 31!1-3385967 Bed&B~e,khst .... 31931ili-1 H3 I'h,'hm, hl~keh Mu/hm ~X:,lk,', Financial Institutions Parks ~ Recreation Ih,d l;i,l,,x~i~Ci~ 319339o679 2003/2004 Board of Directors: 2002/2003 Board of Directors: Iowa City/Coralville Convention & Visitors Bureau Staff Debbi¢ Bullion, President Ernie Lehman, President HearLland Inn Lori hebelkorn Tanki Nyat]e Mayor, City of Iowa City MarKeting and Member Services Assistant Visito~ Services Assistant Steve Conklin, Vice President Debbie Bullion, Vice President US Bank Amy Fisher Cassio Pavelko Hearuland inn Guest Services Assistart Visitor Services Assistant Chuck Goldberg, Treasurer Steve Conklin, Treasurer Sheraton Iowa City Hotel Janet Haman Josh Schanlbergcr US Bank Guest Sc,vices Assistant Execut,vc Director Jean Newlin Schnake, Secretary Chuck Goldberg, Secretary Council Member, City of Coralville Laurie Haman Sandra Tonne Sheraton Iowa City Hotel Coral Ridge Mall Guest Welcome Center Manager Guest Serv,ces Assistant Ernie Lehman, Past President Jean Newlin Schnake, Past President Mayor, City of Iowa City Allison Heady Gregory Wilkinson Council Member, Cih/of Coralville Guest Services Assistant Guest Seevices Assistant Dale Arens Nila Haug University of Iowa Athletic Hall of Fame & Museum Jillian Helscher The Golden Haug Convention Sales Manager Kathy Bachmeier Jay LeaVesseLir Bachmeier Interiors & Carpets Je[irl fer Howard Red Roof Inn & Suites Office Manager Mark Ginsberg Stacy McGauvtan Hruby MC Ginsberg Je',,velets; Roor~l Beryl ;e Sonora Huedepohl University of Iowa Hospitals and Clinics Guest Services Assistant Nila Haug Laura McLeran The Golden Haug Donna Jondie iowa Memorial Union Guest Services Assistant Jay ~eaVesseur Heal Roth Red Roof Inn & Suites Jenny Klever Stacy McGauvran Hruby Chuck Bwar,~©r' University of Iowa Hospitals and Clinics Anna Lackender Deanna Ttumbull Holiday inn Hotel & Corffoerice Center Hdmp(orl Inr] Patricia McOillin Convention and Cora Guest Visitors Bureau All stories courtesy of Nancy Newkirk. Layout & Design by Brett Medema .~.~t~ Department of Public Works - Engineering ~ Special Projects - Weekly Progress Report ~,~ ~,~ Iowa City Public Library and Renovation I #: assso I $ Date: 1/22/2004 Report # 44 Consultant: Engberg Anderson Design Partnership Contact: Dan Kabara Contractor: Knutson ~onstruction Services Midwest, Znc. Contact: Dave Mellecker & Amy Boelk l Date of Contract: 12/10/01 Contract Completion: 05/24/04 Contract Days: 928 Elapsed Days: 762 $ Contract Price: $13,085,500.00 Value of Work to Date: $10,914,188.00 Cost Adjustments $234,406.00 Current Progress Payment: $337,535.00 Total Contract: $13,319,906.00 % of Payment to Date: 83% $ Progress of Construction Divisions 0% ~' 100% General Requirements: SiteWork: Concrete: Masonry: Metals: Wood: Thermal & Moisture: Doors & Windows: Finishes: Specialties: Equipment: Furnishings: I Conveying Systems: Mechanical: · I Electrical: To-Date Request for Information [ 04 Architectural Supplemental Instructions I 39 Project Memo L 114 Proposal Request I 31 Change Orders I Change Directives ] 11 ICPL Expansion and Renovation 1 1/22/2004 Site: South Exterior View ICPL Expansion and Renovation 2 1/22/2004 Framing 1st Floor Study Area ICPL Expansion and Renovation 3 1/22/2004 Misc. Joel C. Miller Special Project Manager City of ~[owa City IGPL Expansion and Renovation 4 1/22/2004 FY 2003 Annual Report - Iowa City Thank you for again, granting me some time on your busy agenda to present a recap of the 2003 bureau activities. Joining me here tonight are a few board members I would like to call your attention to in case you have any questions following my short presentation. FY 2002/2003 was, by all accounts, a record year for the not only the CVB but the entire Iowa City/Coralville community. Visitors spent more than they ever have in Iowa City/Coralville...just over 199 million dollars to be exact. They also spent 13+ million in taxes providing residents a substantial tax relief. And the local tourism industry added more than 120 jobs last year keeping it as the area's 3rd largest employer with some 3,200 residents employed by tourism. Now I trust that each of you read every last word of the annual report bureau staff worked hard to put together and mailed out to each of you a month or so ago, and Mayor Lehman graciously re-handed out to you last week...but I am willing to bet there are a couple of you who missed a section or two, so I appreciate the time to recap the past years efforts of the CVB. After almost two years of planning, this past July, the CVB officially opened the doors on a second location at the Coral Ridge Mall providing a much louder area tourism & community marketing voice to the 10 million+ annual mall visitors. Our goal here is quite simple...we want visitors and residents to consider us their "concierge to the community". It has been a learning process for sure, but each day we are finding ways to provide more and more of those concierge services to both visitors and residents alike. On February 20th of this past year, the Johnson County Cultural Alliance (formed and led these past two years led by the Iowa City/Coralville CVB) partnered with the Cedar Rapids Area Cultural Alliance to officially unveil the Cultural Corridor and CulturalCorridor.org. The site is dedicated to providing visitors and residents a detailed listing of the area's arts/culture events and activities. It is receiving more than 650,000 hits per month. Over 87 corridor non-profit organizations are a part of the site which, as of this morning, listed over 1,780 upcoming events and activities. The site has been so successful that we have consulted Marshalltown, Fairfield, Muscatine, Blackhawk and Polk counties on how to replicate it for their communities. Here is a listing of some of the Iowa City organizations benefiting from CulturalCorridor.org and your CVB's efforts: It is because of your annual commitment and investment into the CVB that this was possible. That the Johnson County Cultural Alliance exists...that culturalcorridor, org exists. All of the organizations on this screen are benefiting from these efforts. The bureau has worked very hard these past few years to be viewed as one of the area's economic development leaders. It is important that the bureau effectively communicate its positions as they relate to the Iowa City/Coralville tourism infrastructure, And this past year the bureau was very vocal on four major area opportunities and challenges... · the Englert Theatre; · the Coralville Marriott Hotel & Conference Center; · and the Kalona Cheese Factory. CVB staff worked very closely this past year with the Englert Theatre to secure an $800,000 Vision Iowa grant. A restored downtown community theatre will create an economic boon to downtown businesses while also providing a home to many local non- profit organizations. This past summer the Englert completed its capital campaign and has slated the fall of 2004 as an opening date. For the past several years, the CVB has been supportive of and served in an advisory role to the City of Coralville for the proposed Marriott Hotel & Conference Center. After more than 12 years in the planning, ground-breaking will soon take place on a 60,000 square-foot conference center and attached 250-room hotel. This new tool for the bureau's destination marketing efforts will enable Iowa City/Coralville to aggressively pursue a completely new conference and meetings market. A market that has never considered us in the past because of our area's lack of flexible meeting and conference space, Thousands of new visitors will come to Iowa City/Coralville annually because of this project and those thousands of visitors will spend millions of dollars at area restaurants, shops, gas stations, attractions and on other goods and services before they leave town. This past June the Kalona Cheese Factory faced a detrimental re-zoning request put forth to the Johnson County Board of Supervisors. A sanitation business was looking to re-zone land directly across the street from the popular attraction to build a new waste transfer station. The CVB came to the Cheese Factory's aid by drafting a letter of concern to the supervisors and speaking out at their public hearing. Attracting over 150,000 visitors a year, the Kalona Cheese Factory is one of Eastern Iowa's most popular attractions. A great many motorcoach groups and leisure travelers who visit the Cheese Factory overnight in Iowa City/Coralville and also frequent many other area attractions. On June 9, the board of supervisors voted unanimously to disapprove the zoning ordinance request. Our organizations signature publication...the Iowa City/Coralville Visitors Guide & Membership Directory, was completely revised in 2003. Through a new partnership between the CVB and Health Center USA (a local organization comprised of all three hospitals, the Chamber and the CVB), we added a 10-page hospital & patient directory to the guide. Complete with detailed maps of all three hospitals, the section provides visiting patients information on where they can go to find specific information on extended services. The new community-health format was so popular and appreciated by all involved that the recently completed 2004 guide expanded an additional 12 pages. Also, by popular demand, the guide now includes a 4-page pull-out children's coloring book of local attractions. Again, because of your direct investment into the CVB and our great working partnerships with the three area hospitals, multiple copies of this guide will again be direct mailed to over 4,500 referring Iowa/Illinois physicians. A complete website revision as well as our conference sales & servicing teams reporting record years round up our other highlights for the past year. The bureau's new website features enable visitors to download our entire visitors guide, a simple listing of the area's accommodations or detailed area maps. Since its late April launch, over 5,000 visitors have downloaded the visitors guide. Site visits are also up...with more than 4.5 million hits since that April 26 launch. Our conference/group servicing and sales teams report record years for Coralville & Iowa City. Bureau sales staff booked more than 25 conferences this past year and serviced another 53. Future bookings will yield more than $1.4 million for Iowa City/Coralville while the 53 that were in town this past year spent just over $2.1 million. These confirmed and contracted bookings alone provide a substantial return on investment to Iowa City, Coralville and all of Johnson County. For every $1 associated with a program area expense, direct visitor spending generated by CVB secured business for this past year was... · $8.27 for conferences/meetings & amateur sporting events; · $1.7~-for motorcoach and group leisure business; The total ROI for every dollar Iowa City invests into the CVB is at a minimum $8.18. As we look to the remainder of FY 04 and FY05, we have some very exciting projects and initiatives bureau staff is hard at work on. While a few are outlined at length in the report...like Herky on Parade, many others are being discussed and planned at monthly board and weekly staff meetings. We will continue to seek out new and innovative ways to serve the community and to improve the life in Coralville and Iowa City. We will continue our economic development role in attracting more and more visitors to this great community thus maintaining and growing that $199 million which in turn is maintaining and growing the Iowa City tax base. I thank each of you for your on-going commitment to tourism, ads/culture and the CVB and look forward to working with you in enhancing this community. Thank you. Last year visitors to our area... ' spent $199 million on goods/services; · And spent $13 million in local/state taxes ~-~'~, · Tour/sm in Johnson County employs THU SDAY Coral Ridge Office Opens... CulturalCorridor.org... 650,000 hits/month 87 corridor non-profit partners 1,780 upcoming events Iowa City Participants... Advocacy... Iowa City/Coralville Visitors Guide... , Iowa City/Coralville Visitors Guide... Old Capilol Museum New Bureau Website Future Group Bookings $1.4 Million Tourist Website Website tcaffic: 4,415,159 hits since April 26, 2003; 451,793 unique visitors Conference/Group Sales & Servicing 4 Conference/Group Sales... 6,219 Direct V~Bit or SpeJldm g $1,411~393.00 THURSDAY Conference/Group Servicing... conr~e~ces: 53 An,~,a~,,ce 10,229 Direr ViBitor Spe~d~l~ $2,156,948.00 FY 03 Iowa Ci~' Hotel/Motel ROI Convention Sales: $ 8.27 Group Leisure: $ 1.74 Total Bureau ROI: $8.18 5 herky ~ on parade coming this spr~ng 6 DATE: 01/27/04 TO: Steve Atkins, City Manager FROM: Deb Mansfield, Budget Mgmt Analyst ~)~¢- RE: Revisions to FY05 - FY07 Proposed Financial Plan Attached are pages that have been revised since the FY05 - FY07 Proposed Financial Plan was printed in December 2003. The page numbers correspond to those in the proposed financial plan. The changes have been footnoted on each of the pages. These are not major changes, but were necessary based on current information. Please remove the old pages and insert the replacement pages. Attachments: Revised FY05 - FY07 Proposed Financial Plan pages: 29 Reprinted - no adjustment 30 Revised as per new page 30a 49 Benefits and Job Title corrections to Recommended Positions 51 Police Summary - added JC Drug Task Force Grant 52 Reprinted - no adjustment 53 Reprinted - no adjustment 54 Criminal Investigation - added JC Drug Task Force Grant 71 Reprinted - no adjustment 72 Added Library Commercial Space with Debt Service transfer 105 Corrected Debt Service, including library commercial abatement and 64-1a bond bond proceeds set aside for debt payment. 106 Revised abatements 135 Reprinted - no adjustment 136 Risk Management Services & Charges General Liability adjusted C-10a Capital Improvement Program -Annual Projects - printed, projects were included In Road Use Tax and G.O. bond projections. C-11 through C-19 Capital Improvement Projects - Unfunded List Revisions asterisked. Please contact me if you have any questions, D. GENERAL FUND YEAR-END CASH BALANCE The City Council established guidelines starting in FY99 to maintain cash balances at a five-year average of 20% of expenditures, but not less than 15%. That policy ensures that operating cash balances will be maintained at a level to ensure sufficient cash flow throughout the fiscal year. The following table depicts the General Fund Operating cash p~sition for fiscal years 2003 through 2007. FY03 FY04 FY05 FY06 FY07 Actual Amended Proposed Estimated Estimated Beginning Balance $ 10,471,292 $ 13,160,910 $ 12,764,506 $ 12,784,026 $ 12,275,115 Receipts 40,248,152 40~165,550 41,782,872 43,108,617 44,029,672 Expenditures -37,558,534 -40,561,954 -41,763,352 -43,617,528 . -45,293,157 Ending Balance $ 13,160,910 $ 12,764,506 $ 12,784,026 $ 12,275,115 $ 11,011,630 Balance as a % of 35.0% 31.5% 30.6% 28.1% 24.3°~ Expenditures: The Operating Cash Fund Balance is used to provide for cash flow in the first quarter of the next fiscal year because the majority of property taxes are not received until October/November and cash balances are drawn down. The following chart shows cash flow needs or how expenditures have exceeded receipts in the first three months for the past five years. 3 Months @ Receipts Expenditures Shortfall in Sept. 30 Receipts FY04 4,593,134 11,065,912 (6,472,778) FY03 4,806,797 9,410,440 (4,603,643) FY02 4,387,107 8,818,510 (4,431,403) FY01 4,449,250 9,233,286 (4,784,036) FY00 4,321,697 8,730,848 (4,409,151) Reprinted 1/21/04 - No change -29 - ~ENERAL FUND PROPOSED BUDGET FOR FY05 - FY07 FY05 FY03 FY04 CITY M~R FY06 FY07 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Bel&ncs 10,471,292 13,160,910 12,764,506 12,882,878 12,473,. Property Taxes 18,389,636 15,660,923 16,163,822 16,412,556 16,874,036 Transit Levy 1,800,627 1,835,990 1,895,075 1,924,248 1,978,372 Library Levy 523,073 521,808 538,600 546,891 562,274 Tort Levy 409,135 470,748 695,971 725,624 756,863 Monies & Credits Tax 31,407 8,000 8,000 8,000 8,000 Military Credits 12,212 ~12,125 12,125 12,125 12,125 Personal Property Replacement 291,104 0 0 0 0 Licenses & Permits 105,154 100,705 101,700 101,200 100,700 Building Permits & Inspections 821,056 87~,470 909,200 915,500 923,300 1. Housing permits & Inspections 207,266 297,600 314,637 329,360 338,028 Cemetery Fees & Charges . 67,874 65,000 65,000 65,000 65,000 Magistrates Court Fines & Fees 339,845 289,500 310,000 325,000 335,000 Parking Fines 461,155 700,000 700,000 700,000 700,000 Charges For Services 11,329 5,275 5,275 5,275 5,275 Recreation Fees 682,303 896,834 762,709 762,484 762,484 Senior Center Fees 9,255 57,000 44,000 44,000 44,000 Police Services 116,568 73,018 116,050 106,050 116,050 University Fire Contract 1,101,624 1,162,835 1,225,199 1,272,185 1,300,000 A/%imal Control Services 217,727 157,841 202,723 208,304 213,590 Bldg & Development Fees 61,910 34,500 48,500 48,500 48,500 Sdwlk/Str Rep/maint 40,597 25,000 25,000 25,000 25,000 Library Services 547,765 539,448 526,898 538,546 547,239 Fees - Contracted Services 604 0 0 0 0 Admin Expense Chargeback 1,344,470 1,344,247 1,404,589 1,446,426 1,475,155 County - Senior Center Support 100,000 75,000 75,000 75,000 75,000 Transit Fees 27,263 0 260,000 260,000 260,000 Bus Fares 770,124 647,300 730,300 730,300 730,300 Local Governments 0 0 5,000 0 0 Univ. Heights Transit 28E 27,309 28,069 29,051 30,068 31,12~0 Univ. Heights Dispatch 0 42,275 42,275 42,275 42, Gas / Elec. Use Tax 387,773 422,896 434,112 441,062 State Population Allocation 571,581 0 0 0 0 Bank Franchise Tax 184,348 95,000 0 0 0 2. Other State Grants 144,293 101,500 100,000 100,000 100,000 Hotel/Motel Tax 563,484 550,000 550,000 550,000 550,000 Library Open Access 49,920 34,000 34,000 34,000 34,000 Federal Grants 4,400 0 0 0 0 Federal Transit Assist. 405,540 449,061 402,180 402,180 402,180 State Transit Assist. 287,405 315,938 270,128 270,128 270,128 Interest Income 376,286 375,000 250,000 225,000 200,000 3. Commercial Sp. Rent - Library 0 0 70,000 100,000 100,000 Miscellaneous Revenue 370,708 297,452 301,710 301,510 30t,510 Sale of Land 86,651 300,000 300,000 300,000 300,000 Loan Repayments 100,000 100,000 100,000 0 0 City Attorney Chargeback 103,793 73,125 75,000 75,000 75,000 Transfer from Road Use Tax 2,852,809 3,055,057 3,429,867 3,390,747 3,489,397 Transfer: Employee Benefits 5,758,052 6,555,397 7,424,619 8,184,584 8,733,451 Transfer:Emergency Levy 523,074 534,094 551,071 559,549 575,122 Transfer from Parking Fund 200,000 227,200 200,000 200,000 200,000 Transfer from Broadband Fund 82,074 183,784 152,823 153,000 154,000 Miscellaneous Transfer 589,731 1,535 0 0 0 Transfer frm Parkland Acq 0 100,000 100,000 100,000 0 G.O. Bonds for Capital Outlay 1,117,838 500,000 0 281,000 0 Total Receipts 40,248,152 40,165,550 41,962,209 43,327,677 44,262,400 4. Personnel 26,828,512 28,575,706 29,781,547 31,460,851 33,014,758 Commodities 1,540,499 1,726,'242 1,774,929 1,808,188 1,844,370 5. Services And Charges 6,962,999 7,823,498 7,786,903 8,063,160 8,057,581 6. Capital Outlay 1,383~759 1,515,138 1,208,166 1,038,134 1,109,100 7. Transfers 842,765 834,146 878,592 937,936 945,-n Contingency 0 87,224 414,000 428,000 441, Total Expenditures 37,558,534 40,561,954 41,844,137 43,736,269 45,412,798 Ending Balance 13,160,910 t2,764,506 12,882,578 12,473,986 11~323,588 - 30 - Revised 1/21/04 GENERAL FUND PROPOSED BUDGET FOR FY05 - FY07 ADJUSTMENT NARRATIVE General Fund Description Department Adjustment Description FY05 FY06 FY07 Revise to be self supporting - new policy 1 Housin~l Permits & Inspections Housin~l Inspections FY04 59,337 74,060 87,728 Add Johnson County Task Force Grant - 2 Other State Grants Police omiited 45,000 45,000 45,000 Preliminary estimate of Library 3 Commercial Sp. Rent - Library Library Commercial Space commercial space income 70,000 100,000 100,000 Total Receipts Adjustments 174,337 219,060 232,728 Benefits on new Ramp Maintenance position to staff Court Street 4 Personnel Court St Transportation Center Transportation Centerwhen complete. 12,385 13,641 14,439 Library Commemial space property 5 Services And Char~les Library Commercial Space mana~lement fees 20,000 20,000 20,000 Automobile(s) - Inspector Position not 6 Capital Outlay Fire Prevention recommended, vehicle not necessary -6,600 0 0 Net Commercial space income transferred to Debt Service for library 7 Transfers Library Commercial Space bonds debt service 50,000 80,000 80,000 Total Expenditures Adjustments 75,785 113,641 114,439 - 30a - Revised 1/21/04 CITY OF IOWA CITY ADDITIONAL POSITIONS REQUESTED: FY2005 RECOMMENDED IN FY2005 FINANCIAL PLAN SALARY / DEPARTMENT POSITION FTE* WAGES BENEFITS TOTAL Landfill Operations / Solid Waste Surcharge Res.** Recycling Coordinator 1.00 39,437.67 16,325.82 66,400.77 Transit Intermodal Facility Parking Enforcement Attendant 1.00 28,423.25 14,732.50 43,155.75 Transit Intermodal Facility Maint. Worker II 1.00 30,376.16 15,014.18 45,390.34 GRAND TOTAL - POSITIONS RECOMMENDED FY05: 3.00 98,237.08 46,072.50 154,946.86 1/16/04 Revisions: Added Job Titles for Transit positions, revised benefits for Recycling Coordinator and.Maint Worker II Noted Position Changes in FY2005 POSITION CHANGES IN FY2005 FINANCIAL PLAN INCREMENTAL DEPARTMENT POSITION FTE* WAGES BENEFITS TOTAL Equipment Division Mechanic I to Mechanic II 2.00 2,890.71 387.35 3,278.06 Transit Account Clerk to Customer 1.00 2,490.00 333.66 2,823.66 Service Representative NOT RECOMMENDED IN FY2005 FINANCIAL PLAN Emergency Comm. Center Emergency Comm. Operator 1.00 34,564.02 15,733.16 50,297.18 Emergency Comm. Center Emergency Comm. Operator 1.00 34,564.02 15,733.16 50,297.18 Fire Prevention Fire Code Enforcement Spec. 1.00 51,014.01 25,267.41 76,281.42 I/Vater Customer Service MW III - Water Cust. Serv. 1.00 35,556.20 15,762.70 51,318.90 Desktop Support PC Desktop Analyst 1.00 42,677.02 16,809.61 59,486.63 Phone Administration Telephone Technician 1.00 37,523.93 16,065.19 53,589.12 SRAND TOTAL: NOT RECOMMENDED IN FY2005: 6.00 235,899.20 105,371.23 341,270.43 * FTE = Full Time Equivalent ** Funded from Landfill Operations (25%) and Solid Waste Surcharge Reserve (75%) - 49 - Revised 01/16/04 - 50 - POLICE PROTECTION SUMMARY PROPOSED BUDGET FOR FY05 - FY07 FY05 FY03 FY04 PROPOSED FY06 FY07 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 6,272,769 6,766,804 6,762,922 7,093,066 7,460,213 Police Services 116,568 73,018 116,050 106,050 116,050 Univ. Heights Dispatch 0 42,275 42,275 42,275 42,275 * State Grants 138,887 100,000 100,000 100,000 100,000 Hotel/Motel Tax 281,742 275,000 275,000 275,000 275,000 Transfer: Empl Benefits 602,979 783,694 957,082 1,052,791 1,158,071 Total 7,412,945 ~ ~ ~ ~ FY05 FY03 FY04 CITY MGR FY06 FY07 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personnel 6,409,705 6,941,736 7,254,017 7,675,312 8,081,169 Commodities 171,124 199,807 184,896 187,831 191,587 Services And Charges 612,360 622,057 579,372 581,679 588,747 Capital Outlay 219,756 277,191 235,044 224,360 290,106 Total ~ ~ 8,253,328 ~ ~ * Added Johnson County Drug Task Force Grant to FY05, FY06, FY07 --- FTE --- PERSONAL SERVICES: FY04 FY05 CAPITAL OUTLAY: FY05 -POLICE RECORDS CLERK 2.00 2.00 1 BUILDING IMPROVEMENT-PAINT 915 R POLICE RECORDS CLERK 2.00 2.00 8 7 MARKED & 1 UNMARKED SQUAD 177,500 COMMUNITY SERVICE OFFICER 5.00 5.00 7 REAR SEATS FOR SQUAD CARS 3,450 EMERGENCY COMM DISPATCHER 9.00 9.00 12 R3MDIO REPLACEMENT 31,620 ADMINISTRATIVE SECRETARY 1.00 1.00 31 PORTABLE ALARM SYSTEM 16,959 RECORDS SUPERVISOR 1.00 1.00 10 TASK CKAIRS 4,600 EMERGENCY COMMUNICATIONS SUPER 1.00 1.00 COMPUTER SYST ANALYST - POLICE 1.00 1.00 POLICE SERGEANT 9.00 9.00 POLICE LIEUTENANT 4.00 4.00 POLICE CAPTAIN 2.00 2.00 POLICE CHIEF 1.00 1.00 POLICE OFFICER 58.00 55.00 EMERGENCY COMM DISPATCHER 1.25 1.25 97.25 94.25 ~ - 51 - Revised 1/21/04 POLICE DEPARTMENT ADMIN. PROPOSED BUDGET FOR FY05 - FY07 FY05 F¥03 FY04 PROPOSED FY06 FY07 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 459,284 498,068 509,879 532,844 555,199 Transfer: Empl Benefits 31,714 30,683 39,027 42,930 47,223 Total 490,998 528,751 ~ 575,774 602,422 FY05 FY03 FY04 CITY MGR FY06 FY07 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personnel 429,795 467,202 491,371 518,391 544,251' Commodities 8,220 15,335 14,948 15,248 15,553 Services And Charges 52,045 40,364 42,587 42,135 42,618 Capital Outlay 938 5,850 0 0 0 Total 490,998 528,751 ~ 575,774 602,422 --- FTE PERSONAL SERVICES: FY04 FY05 CAPITAL OUTLAY: FY05 ADMINISTRATIVE SECRETARy 1~00 1.00 COMPUTER SYST ANALYST - POLICE 1.00 1.00 POLICE SERGEANT 1.00 1.00 POLICE CAPTAIN 1.00 1.00 POLICE CHIEF 1.00 1.00 5.00 5.00 Reprinted 1/21/04 - No change - 52 - POLICE PATROL PROPOSED BUDGET FOR FY05 FY07 FY05 FY03 FY04 PROPOSED FY06 FY07 .<ECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 3,926,013 4,353,475 4,384,863 4,601,387 4,867,802 Police Services 103,816 54,718 95,800 85,800 95,800 State Grants 89,857 55,000 55,000 55,000 55,000 Hotel/Motel Tax 281,742 275,000 275,000 275,000 275,000 Transfer: Empl Benefits 474,220 626,313 772,857 850,143 935,158 Total 4,875,648 5,364,506 5,583,520 5,867,330 6,228,760 FY05 FY03 FY04 CITY MGR FY06 FY07 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personnel 4,269,636 4,651,973 4,926,181 5,217,421 5,499,483 Commodities 140,040 161,617 154,828 157,517 160,666 Services And Charges 266,285 289,605 274,782 276,957 280,705 Capital Outlay 199,687 261,311 227,729 215,435 287,906 Total 4,875,648 5,364,506 ~ 5,867,-~-~-6 6,228,760 --- FTE --- PERSONAL SERVICES: FY04 FY05 CAPITAL OUTLAY: FY05 COMMUNITY SERVICE OFFICER 5.00 5.00 8 7 MA/~KED & 1 UNMARKED SQUAD 177,500 POLICE SERGEANT 6.00 6.00 7 REAR SEATS FOR SQUAD CARS 3,450 POLICE LIEUTENANT 3.00 3.00 12 RADIO REPLACEMENT 31,620 POLICE CAPTAIN 1.00 1.00 30 BICYCLES 12,759 OLICE OFFICER 50.00 48.00 6 TASK CHAIRS 2,400 65.00 63.00 227,729 Reprinted 1/21/04 - No change - 53 - CRIMINAL INVESTIGATION PROPOSED BUDGET FOR FY05 - FY07 FY05 FY03 FY04 PROPOSED FY06 FY07 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 588,657 631,432 643,285 672,578 703,205 * State Grants 49,030 45,000 45,000 45,000 45,000 Transfer: Empl Benefits 78,123 102,134 127,932 140,725 154,798 Total 715,810 FY05 FY03 FY04 CITY MGR FY06 FY07 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personnel 670,161 716,312 773,166 819,065 863,372 Commodities 2,217 10,486 3,072 3,132 3,193 Services And Charges 40,251 50,268 35,779 36,106 36,438 Capital Outlay 3,181 1,500 4,200 0 0 Total ~ * Added Johnson County Drug Task Force Grant to FY05, FY06, FY07. --- FTE PERSONAL SERVICES: FY04 FY05 CAPITAL OUTLAY: FY05 POLICE SERGEANT 1.00 1.00 1 PORTABLE ALARM SYSTEM 4,200 POLICE LIEUTENANT 1.00 1.00 POLICE OFFICER 7.00 7.00 9.00 9.00 4,200 RECORDS AND IDENTIFICATION PROPOSED BUDGET FOR FY05 - FY07 FY05 FY03 FY04 PROPOSED FY06 FY07 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 419,771 450,063 423,264 447,719 458,613 Police Services 12,341 18,300 20,250 20,250 20,250 Transfer: Empl Benefits 10,835 14,404 17,266 18,993 20,892 Total 442,947 ~ ~ 486,962 499,755 FY05 FY03 FY04 CITY MGR FY06 FY07 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personnel 307,707 339,062 352,030 371,636 390,117 Commodities 4,912 5,090 5,384 5,237 5,342 Services And Charges 120,273 131,185 101,351 102,264 103,196 Capital Outlay 10,055 7,430 2,015 7,825 1,100 Total 442,947 482,767 ~ 486,962 499,755 FTE PERSONAL SERVICES: FY04 FY05 CAPITAL OUTLAY: FY05 POLICE RECORDS CLERK 2.00 2.00 1 BUILDING IMPROVEMENT-PAINT 91~ SR POLICE RECORDS CLERK 2.00 2.00 2 TASK CHAIR 1,1 RECORDS SUPERVISOR 1.00 1.00 POLICE SERGEANT 1.00 1.00 6.00 6.00 2,015 - 54 - Revised 1/21/04 LIBRARY PROPOSED BUDGET FOR FY05 - FY07 FY05 FY03 FY04 PROPOSED FY06 FY07 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 2,700,071 2,842,896 2,962,037 3,085,805 3,227,877 Library Levy $0.27 523,073 521,808 538,600 546,891 562,274 Library Services 472,307 480,173 482,473 493,921 507,339 Trans from Broadband Tel. 49,574 51,284 52,823 53,000 54,000 Total ,7~-~-~025 ~ 4,035,933 4,179,617 4,351,490 FY05 FY03 FY04 CITY MGR FY06 FY07 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personnel 2,729,401 2,883,713 3,014,125 3,167,684 3,314,866 Commodities 88,906 103,720 82,871 84,528 86,215 Services And Charges 363,499 379,720 404,160 391,595 399,038 Capital Outlay 517,231 483,020 478,030 479,063 494,624 Transfers Out 45,988 45,988 56,747 56,747 56,747 Total 3,745,025 3~ 4,035,933 4,179,617 4,351,490 --- FTE --- PERSONAL SERVICES: FY04 FY05 CAPITAL OUTLAY: FY05 MWI - LIBP3%RY 1.00 1.00 1 CATALOG SOFTWARE 14,000 MW II - LIBRARY 1.00 1.00 2 ADULT LIBRARY MATERIALS 429,530 LIBRARY CLERK 2.00 2.00 1 RFID TAGS 34,500 PUBLIC SERVICES CLERK 2.00 2.00 SR LIBRARY CLERK 1.00 1.00 -.IBRARY ASSISTANT I 1.00 1.00 ~IBRARY ASSISTANT II 1.00 1.00 LIBRARY ASSISTANT III 2.00 2.00 SR LIBR3%RY ASSISTANT 2.00 2.00 MICROCOMPUTER SPECIALIST 1.00 1.00 PAGE SUPERVISOR 1.00 1.00 LIBR3%RIAN I 1.00 LIBRARIAN II 4.00 5.00 NETWORK DATABASE SPECIALIST 1.00 1.00 SR LIBRARIAN 1.00 1.00 OFFICE MANAGER - LIBP~ARY 1.00 1.00 LIBRARY BUILDING MGR 1.00 1.00 LIBRARY SYSTEMS MGR 1.00 1.00 LIBRARY COORDINATOR 5.00 5.00 ASST LIBR/LRY DIRECTOR 1.00 LIBRARY DIRECTOR 1.00 1.00 MWI - LIBRARY 1.25 1.25 LIBRARY CLERK 1.25 1.25 PUBLIC SERVICES CLERK 1.00 1.00 LIBRARY ASSISTANT I 1.25 1.25 LIBRARY ASSISTANT II .75 .75 LIBRARY ASSISTANT III 2.75 2.80 LIBRARY WEB SPECIALIST .50 .75 LIBRARIAN I .50 LIBRARIAN II 1.75 1.33 42.50 41.88 478,030 TRANSFER TO: Library Computer Repl. Resrv 39,062 Library Equip Repl Resrv 17,685 56,747 Reprinted 1/21/04 - No change LIBRARY COMMERCIAL SPACE PROPOSED BUDGET FOR FY05 - FY07 FY05 '~ FY03 FY04 PROPOSED FY06 FY07 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTIO~ Building Lease Income 0 0 70,000 100,000 100,000 Total 0 0 ~ ~ ~ FY05 FY03 FY04 CITY MGR FY06 FY07 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Services And Charges 0 0 20,000 20,000 20,000 Transfers Out 0 0 50,000 80,000 80,000 Total 0 0 ~ ~ 100,000 * Added Library Commercial Space 1/21/04 TRANSFER TO: Library Commercial Abate GO 50,000 50,000 LIBRARY SPECIAL REVENUES PROPOSED BUDGET FOR FY05 FY07 FY05 FY03 FY04 PROPOSED FY06 FY07 RECEIPTS: ACTUAL ESTIMATE BUDGET PROJECTION PROJECTION Property Tax 57,551 0 31,622 20,167 27, 70 Library Services 75,458 59,275 44,425 44,625 39,900 Library Open Access 49,920 34,000 34,000 34,000 34,000 Total ~929 93,275 110,047 98,792 101,600 FY05 FY03 FY04 CITY MGR FY06 FY07 EXPENDITURES: ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Personnel 42,764 35,022 36,755 38,544 40,376 Commodities 38,245 21,845 13,639 13,912 14,191 Services A//d Charges 15,002 23,194 45,653 46,336 47,033 Capital Outlay 66,918 0 14,000 0 0 Transfers Out 20,000 0 0 0 0 Total 182,929 80,061 110,047 98,792 101,600 --- FTE PERSONAL SERVICES: FY04 FY05 CAPITAL OUTLAY: FY05 SR LIBRARY ASSISTANT .50 2 LAPTOP 4,000 PUBLIC SERVICES CLERK .25 .25 1 FICTION ON TAPE 10,000 SR LIBRARY ASSISTANT .50 .75 .75 14,000 - 72 - Revised 1/21/04 DEBT SERVICE FUND PROPOSED BUDGET FOR FY05 - FY07 FY05 FY03 FY04 CITY MGR FY06 FY07 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 402,104 395,749 2,534,706 1,984,705 1,352,321 Debt Service Levy 7,893,090 8,892,633 8,058,940 9,050,766 9,524,793 Gas /Elec. Use Tax 174,122 207,970 186,597 209,480 217,634 Interest Income 17,965 0 0 0 0 Gain/loss 6,659 0 0 0 0 Library Expansion Contribution 0 0 500,000 0 0 Accr Iht On Bonds 3,385 0 0 0 0 Loan Proceeds 4,548 0 0 0 0 * Abatements Funding 2,085,134 3,491,219 1,788,204 1,802,187 2,444,052 Miscellaneous Transfer 499,270 0 0 0 0 Total Receipts 10,684,173 12,591,822 10,§33,741 11,062,433 12,186,479 Services And Charges -26,975 0 0 0 0 Capital Outlay 10,145,681 10,452,865 11,083,742 11,694,817 12,156,217 Transfers 571,822 0 0 0 0 Total Expenditures 10,690,528 10,452,865 11,083,742 11,694,817 12,156,217 ** Ending Balance 395,749 2,534,706 1,984,705 1,352,321 1,382,583 * Added Library abatement of debt service from commercial space lease net income. ** Ending Balance includes capitalized interest from Plaza Tower 64-1a bond issue, necessary for debt service due prior to TIF increment taxes --- FTE --- -- PERSONAL SERVICES: FY04 FY05 CAPITAL OUTLAY: FY05 1 G.O. Bond Interest Exp 3,997,492 Principal 7,086,250 .00 .00 11,083,742 SPEC ASSESSMENT FUND PROPOSED BUDGET FOR FY05 FY07 FY08 FY03 FY04 CITY MGR FY06 FY07 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 0 9 9 9 9 Interest Income 9 0 0 0 0 Special Assessments 9,871 0 0 0 0 Total Receipts 9,880 0 0 0 0 Transfers 9,871 0 0 0 0 Total Expenditures 9,871 0 0 0 0 Ending Balance 9 9 9 9 9 - 105 - Revised 1/21/04 Debt Service Fund General Obligation Debt Principal and Interest Payments FY2004 - 2006 Total Principal Principal & interest Payments Outstanding Issue Use of Funds Issued 6/30/04 FY2005 FY2006 FY2007 96 General Obligation Water construction 6,100,000 300,000 314,550 97 General Obligation Multi-purpose 5,200,000 1,525,000 596,675 547,000 523,500 97 General Obligation Water construction 5,540,000 3,875,000 467,125 478,650 463,950 98 General Obligation Multi-purpose 8,500,000 5,050,000 808,038 782,163 756,288 99 General Obligation Multi-purpose 9,000,000 6,650,000 776,388 755,963 735,538 00 General Obligation Multi-purpose 14,310,000 12,215,000 1,245,098 1,244,598 1,247,598 01 General Obligation Multi-purpose 11,500,000 9,615,000 1,146,705 1,142,905 1,038,105 02 General Obligation Library Expansion 29,100,000 25,930,000 2,826,205 2,822,055 2,810,980 02 General Obligation Multi-purpose; 10,600,000 7,050,000 1,305,863 1,568,613 1,549,113 Refunding '92 Capital Loan Notes, '94 GO, '95 GO, and '96 GO 03 General Obligation Multi-purpose 5,570,000 5,570,000 725,845 721,970 712,845 Projected: 2004 GO Multi-purpose 4,400,000 6,924,000 271,250 542,500 542,500 Projected: 2004 GO Plaza TowerT.l.F. 7,415,000 7,400,000 600,000 700,000 700,000 Projected: 2005 GO Multi-purpose 6,300,000 388,400 776,800__ Projected: 2006 GO Multi-purpose 4,850,000 299,¢ Projected: 2007 GO Multi-purpose 4,500,000 Total Debt Service: $ 92,104,000 $ 11,083,740 $11,694,815 $12,156,215 Less: Abatement from Library Foundation (500,000) * Less: Abatement from Library Commemial Leases (50,000) (80,000) (80,000) Less: T.I.F. Financing (600,000) (700,000) (700,000 Less: Abatement from Parking, Water and Sewer Revenues (1,738,204) (1,722,187) (1,713,790 Less: Gas & Electric Tax Funding (186,596) (221,862) (217,632) Obligation for Debt Service portion of Property Tax Levy: $ 8,008,940 $ 8,970,766 $ 9,444,793 * Added Library Commercial abatement - 106 - Revised 1/21/04 CENTRAL SERVICES PROPOSED BUDGET FOR FY05 - FY07 FY05 FY03 FY04 CITY MGR FY06 FY07 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 440,808 205,395 216,266 232,232 248,239 Charges For Services 185,830 249,736 237,880 242,043 246,747 Fees Contracted Services 19,188 20,147 20,147 21,000 22,000 Interest Income 8,836 0 0 0 0 Miscellaneous Revenue 940 0 0 0 0 Printing Supplies 19,974 0 20,000 20,000 20,000 Loan Repayments 1 0 0 0 0 Miscellaneous Transfer 1,059 0 0 0 0 Total Receipts 235,828 269,883 278,027 283,043 288,747 Personnel 22,037 23,472 25,983 27,231 28,545 Commodities 11,692 14,596 12,217 12,462 12,712 Services And Charges 327,104 185,444 178,861 182,343 185,894 Capital Outlay 47,147 35,500 45,000 45,000 45,000 Transfers 63,261 0 0 0 0 Total Expenditures 471,241 259,012 262,061 267,036 272,151 Ending Balance 205,395 216,266 232,232 248,239 264,835 --- FTE --- PERSONAL SERVICES: FY04 FY05 CAPITAL OUTLAY: FY05 ITS COORDINATOR .30 PHOTOCOPIERS 45,000 MAIL CLERK .75 .75 1.05 .75 45,000 - 135 - Reprinted 1/21/04 - No change RISK MANAGEMENT PROPOSED BUDGET FOR FY05 - FY07 FY05 FY03 FY04 CITY MGR FY06 FYt ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 1,313,750 863,441 1,151,672 1,145,260 1,129,144 Risk Management Fees 1,000 1,145,500 632,000 663,600 696,781 Interest Income 24,398 39,200 39,200 14,200 0 Miscellaneous Revenue 16,730 0 0 0 0 Miscellaneous Transfer 290,177 117,500 127,500 127,500 127,500 Total Receipts 332,305 1,302,200 798,700 805,300 824,281 Personnel 93,957 91,474 96,287 101,271 106,142 Commodities 481 2,095 948 968 988 * Services And Charges 397,999 802,900 580,377 591,677 603,203 Transfers 290,177 117,500 127,500 127,500 127,500 Total Expenditures 782,614 1,013,969 805,112 821,416 837,833 Ending Balance 863,441 1,151,672 1,145,260 1,129,144 1,115,592 * Revised General Liability Estimate i/21/04 --- FTE --- PERSONAL SERVICES: FY04 FY05 CAPITAL OUTLAy: FY05 OCC. HEALTH & SAFETY SPECIALST 1.00 1.00 ASST FINANCE DIRECTOR .20 .20 ADMINISTP~ATIVE SECRETkRY .13 .12 1.33 1.32 0 TRANSFER TO: Risk Mgt Admin - Parking 25,000 Risk Mgt Admin - Refuse 20,000 Risk Mgt Admin - Sewer 35,000 Risk Mgt Admin - Water 25,000 Risk Mgt Admin - Landfill 15,000 Risk Mgt Admin r Equip. Div. 5,000 Risk Mgt Admin - Cable TV 500 Risk Mgt Admin - Airport 2,000 127,500 PARKING IMPACT RESTRICTED FUND PROPOSED BUDGET FOR FY05 - FY07 F¥05 FY03 FY04 CITY MaR FY06 FY07 ACTUAL ESTIMATE PROPOSED PROJECTION PROJECTION Beginning Balance 269,951 376,423 369,862 362,775 355,546 Parking Impact Fee 113,254 0 0 0 0 Total Receipts 113,254 0 0 0 0 Services And Charges 6,782 6,561 7,087 7,229 7,374 Total Expenditures 6,782 6,561 7,087 7,229 7,374 Ending Balance 376,423 369,862 362,775 355,546 348,x72 - 136 - Revised 1/21/04 City of Iowa City Capital Improvement Program FY 2O03 - 2007 These projects represent annual improvements and maintenance of municipal infrastructure including public streets, bridges, sewer and water systems, and park facilities. Project Type Primary Funding Source FY05 FY06 FY07 FY08 Asphalt / Chip Seal Road Use Tax 250,000 250,000 250,000 250,000 Brick Streets Road Use Tax 20,000 20,000 20,000 20,000 Bridge Maintenance Road Use Tax 60,000 60,000 60,000 60,000 City Hall - Other Projects General Fund 25,000 25,000 25,000 25,000 Concrete Streets Road Use Tax 100,000 100,000 100,000 100,000 Creek Maintenance Road Use Tax 25,000 25,000 25,000 25,000 Curb Ramps Road Use Tax 100,000 100,000 Intra City Biking Road Use Tax 30,000 30,000 30,000 30,000 Open Space Land Acquisition Parkland Acquis. Fund 50,000 50,000 50,000 1 Overwidth Paving Road Use Tax 30,000 30,000 30,000 30,000 Parks Maintenance/Improv. GO Debt 200,000 200,000 200,000 200,000 Public Art GO Debt 50,000 50,000 50,000 50,000 Railroad Crossing ~oad Use Tax 25,000 25,000 25,000 25,000 Sewer Sewer Revenues 300,000 300,000 300,000 300,000 Street Pavement Marking Road Use Tax 60,000 60,000 60,000 60,000 Sump Pump Discharge Tiles Road Use Tax 25,000 25,000 25,000 25,000 Traffic Calming Road Use Tax 30,000 30,000 30,000 30,000 Traffic Signal Road Use Tax 70,000 70,000 70,000 70,000 Water Water Revenues 300,000 300,000 300,000 300,000 Total: Annual Projects 1,750,000 1,650,000 1,750,000 1,600,000 C-10a Added 1/21/04 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt , . Bridges 1 BURLINGTON ST BRIDGE-SOUTH The south bridge is having a problem with $800,000 delaminating concrete on the bottom side of the arches. 2 F STREET BRIDGE This project involves the removal and replacement of $250,000 the existing corrugated metal arch bridge with a larger bridge. 3 FOURTH AVENUE BRIDGE This project will replace the bridge over the South $255,941 Branch of Ralston Creek at Foudh Avenue and will include sidewalks. Possibility of approximately $75,000 state funding. 4 IOWA RIVER BRIDGE @ MORMON This project provides an Iowa River Bridge along the $2,165,000 TREK route of Mormon Trek south of the new Public Works Facility. 5 PARK RD BRIDGE APPROACH This project involves the removal and replacement of $150,000 settled and cracked approach pavement and the removal and replacement of the bridge expansion joints. 6 PRENTISS ST. BRIDGE This project involves the removal and replacement of $375,000 the existing triple corrugated metal pipe culvert with a bridge. I 7 ROCHESTER AVENUE BRIDGE This project will replace the bridge over the North $320,000 Branch of Ralston Creek at Rochester Avenue and includes an 8' sidewalk. 8 SECOND AVENUE BRIDGE This project will replace the bridge over Ralston Creek $250,000 at Second Avenue and will include sidewalks. 9 SIXTH AVENUE BRIDGE This project involves the removal and replacement of $250,000 the existing twin box culvert with a larger bridge. 10 THIRD AVENUE BRIDGE This project will replace the bridge over the South $250,000 Branch of Ralston Creek at Third Avenue. 2 - $~reets 11 420TH ST NEAR INDUSTRIAL PARK This project will include paving 420th Street to urban $1,056,000 standards from Hwy 6 to approximately one half-mile east and intersection geometric improvements at Hwy 6, This project will facilitate expansion of the industrial park. 12 AMERICAN LEGION-SCOTT TO This project will reconstruct the road to urban $2,100,000 TAFT standards and will include an 8' wide sidewalk on one side. 13 BENTON-ORCHARD/OAKNOLL This is a capacity related improvement identified by $3,500,000 the Arterial Street Plan. C - 11 Revised Jan 14, 2004 Capital Improvement Projects Unfunded Projects # Project Name Unfunded An 14 CEMETERY ROADS RESURFACING Resurface specified roadways within Oakland $100,000 Cemetery as part of the city-wide biennial asphalt resur~acing program. 15 DODGE ST - GOVERNOR/BOWERY Street Reconstruction $5,320,000 16 DUBUQUE RD PAVING - Reconstruct and upgrade to urban cross sections. $600,000 BRISTOL/DODGE 17 DUBUQUE ST ELEVATION This project will elevate the north bound lane of $2,500,000 Dubuque Street between Taft Speedway and Foster Road. This project will eliminate the frequent flooding of the north bound lanes caused by locally heavy rains.. .7~18 DUBUQUE ST/PARK RD Add left turn lanes to improve capacity constraint. $350,000 INTERSECTION IMPRV. (East Bound Left Turn and South Bound Ri,qht Turn) 19 DUBUQUE/CHURCH LEFT TURN This project will construct left turn storage lanes on $300,000 BAYS the north and south approaches of this intersection. Dubuque St capacity is constrained at this intersection because there are no dedicated storage lanes for left turning vehicles. 20 POSTER RD-DBQ/PRAIRIE DU CHIEN This project will pave this portion of Foster Road. $900,000 21 GILBERT ST IAIS UNDERPASS This project relocates the sidewalks of the Gilbert St. $282,0( underpass at the IAIS Railroad. The sidewalks are moved further from the street and existing erosion problems are addressed. 22 GILBERT ST IMPROV-N LANF--JSYC {See Gilbert St South - FY05 $1 3M) 23 GILBERT/BOWERY This project will add left turn lanes on Gilbert Street. $420,000 INTERSECTION-LEFT LANES This project will also include storm sewer along Prentiss Street to Ralston Creek. 24 HIGHWAY 921 STREETSCAPE Streetscape improvements on Hwy 921 entrance - $700,000 Sturgis Ferry Park to US Hwy 6. This project includes landscaping, lighting and sidewalk improvements. The project should be coordinated with Sturgis Ferry Park upgrade and/or Riverside Drive Redevelopment project. 25 HIGHWAY 905 EXTENSION This project will be initial phase of constructing Hwy $5,000,000 965 extended from the south side of Hwy 218 to Melrose Avenue to arterial standards. Rev sed Jan 14, 2004 C ~ 12 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 26 HWY 6 LAKESIDE TO 420TH ST Extend the divided 4-lane cross section of Hwy 6 $4,845,000 from Lakeside Drive east to 420th Street and include turn lanes at intersections. 27 KEOKUK ST RECONSTRUCTION This project would reconstruct Keokuk St. and remove $1,540,000 the sharp turn south of Highland Avenue. 28 L MUSCATINE~KIRKWOOD/SPRUCE Reconstruction of streets and sidewalks. $800,000 29 L MUSCATINE-SPRUCE/DEFOREST This project will reconstruct Lower Muscatine Road $800,000 from Spruce to DeForest and will include a center turn lane and improved pedestrian facilities. 30 LAURA DRIVE RECONSTRUCTION This project would reconstruct Laura Drive beb,veen $500,000 Foster Rd. and Forest View Trailer Court. 31 MAIER AVENUE UPGRADE Reconstruct and improve street to urban design $4,000,000 standards. 32 MELROSE-WEST-218/CITY LIMITS Reconstruct and improve street to urban design $3,000,000 standards. 33 MORMON TREK-HWY 921/SAND RD This project includes paving, sidewalks, storm sewer $5,725,000 and grading. This does not include the bridge spanning the Iowa River. 34 MORMON TREK-LEFT TURN LANES Provide left turn lanes at major intersections; or a $4,000,000 ~ continuous center left turn Jane through the corridor. 35 MYRTLE/RIVERSIDE TRAFFIC Signalization of intersection based on warrants. $80,000 SIGNALS 36 N DUBUQUE ST MEDIAN IMPROV. This project will improve the pavement cross section, $490,000 provides trees and shrubbery in the median and improved Iow level lighting. Some design budgeted in FY01, however, construction phase is on the unfunded projects list, beyond FY05. 37 NS MARKETPLACE PHASE 2 Continue improvements started in FY02. This project $461,000 will include decorative cross walks at the intersections of Jefferson & Linn, Market & Linn, and Market & Gilbert, as well as decorative street lighting on Bloomington from Linn to Gilbed and on Gilbed from Market to Bloomington and various benches, bike racks, and garbage receptacles. 38 OAKDALE BLVD This project would construct an extension of Krall $5,000,000 Avenue north across 1-80 to a new intersection with Iowa Hwy 1. C - 13 Revised Jan 14, 2004 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Am 39 RIVERSIDE DRIVE STREETSCAPE Streetscape improvements on Riverside Drive $2,000,000 between Myrtle Avenue and US Hwy 6. Project includes consolidation of driveways, undergrounding of utilities, installing sidewalks and landscaping. .~40 S GILBERT ST IMPROVEMENTS Reconstructi,o~rom Benton Street to Stevens Drive, $6,900,000 (See Gilbert/Hwy 6 Intersect FYO7-$3M) estimate of ~,.~)'nillion on unfunded list. $3,000,000 41 SCO'FI- BLVD SIDEWALK This project will construct a sidewalk along the east $71,999 side of Scott Blvd in front of Scott Park. 42 SIDEWALK-BENTON STREET Install and widen sidewalks on Benton Street $200,000 between Riverside Drive and Sunset Street. Existing sidewalks would be widened from 4 feet to 8 feet wide. 43 SOUTH ARTERIAL DEVELOPMENT This project would reconstruct Sycamore Street $6,500,000 between Sand Road (Gilbert Street) and Sycamore Street, and extend a two lane arterial street from Sycamore Street through the Langenberg, Sycamore Farms and Streb properties to Scoff Boulevard. 44 STURGIS/RIVERSIDE INTERSECT. This project will provide a left turn lane for Sturgis $150,000 Cbrner Drive at its intersection with Riverside Drive. ~.45 SYCAMORE-BURNS TO CITY Reconstruct Sycamore to arterial standards, 45 feet $2,778,3C LIMITS wide from Burns to Lakeside and 34 feet from $2,000,00~, Lakeside south to City limits. Storm sewer and Per City En.qr sidewalk improvements included. Bike lanes are planned. 46 SYCAMORE-CITY LIMITS TO L Reconstruct Sycamore to aderial standards from City $1,960,000 limits to the Sycamore L. Storm sewer, sidewalk improvements and bike lanes are included. 47 SYCAMORE-HWY 6/DEFOREST This project involves additional lanes to improve $1,350,000 capacity. 48 TAFT AVENUE Lower West Branch to American Legion Road. $3,500,000 49 TAFT SPEEDWAY This project will elevate Taft Speedway. $2,080,000 50 WASHINGTON ST ISLES Reconstruct the aging Washington Street Islands in $50,000 RECONSTRUCTION cooperation with Project Green. 3. Parking & Transit 51 U SMASH 'EM DEMOLITION Demolition of the U-Smash'm bulding; securing $190,000 adjacent foundations; and restoration of the area to grass. This does not include demolition of the bus depot of the Wilson's building. (A water pipe will need to be relocated before demolition can occur.) 4. Ped & Bike Trails Revised Jan 14, 2004 C - 14 Capital Improvement Projects Unfunded Projects ~# Project Name Unfunded Amt 52 CITY PARK TRAIL LIGHTING Install pedestrian lighting along the trail in City Park to $150,000 address safety concerns, and to make the trail more useable after dark. 53 COURT HILL TRAIL This project will establish a ten-foot wide $500,000 pedestrian/bicycle trail between Scott Park and Creekside park in east Iowa City along the south branch of Ralston Creek. The City has acquired nearly all of the property necessary for this trail to be constructed. It will be approximately 1.2 miles in length. 54 HWY 1 SIDEWALK / TRAIL Construct a 10 foot wide sidewalk along IA Hwy 1 $1,500,000 between Riverside Drive (921) and Mormon Trek Boulevard. 55 HWY 6 TRAIL-SYCAMORE Extend existing trail along Hwy 6 between Sycamore $400,000 /LAKESIDE Street and Lakeside Drive. 56 IA RIVER TRAIL-BENTON/STURGIS Continue the River Trail project from Benton St., along $2,000,000 the west bank, through Sturgis Ferry Park, and construct a pedestrian/bicycle bridge over the Iowa River to connect with the existing trail on the east bank, near Napoleon Park. 57 IRC-ELKS PROPERTY Construction of a trail along the Iowa River Corridor $200,000 (IRC) on the south side of the Elks property. 58 LINN ST PED IMPROVEMENTS Installation of pedestrian and streetscape $338,300 improvements in walkway next to Van Allen Hall between Iowa Avenue and Jefferson Street. Also improve bus stop on Jefferson and signage at Linn Street and Iowa Avenue. 59 LONGFELLOW/-I'VVAIN PED TRAIL Extension of Longfellow/Twain pedestrian trail to Pine $120,000 Street. 60 N DISTRICT NATURE TRAIL Construct a trail along Williams pipeline easement from $300,000 Bristol Drive to Dubuque Street. 61 PED BRIDGE - ROCKY SHORE TO Construct a pedestrian/bicycle bridge over the Iowa $800,000 PENINSULA River to connect the existing Rocky Shore sidewalk/trail with the Peninsula Parkland trails. 62 PEDESTRIAN OVERPASS - BENTON Construction of an ADA accessible pedestrian $1,000,000 ST overpass over Benton Street at Roosevelt School. 63 RIVERSIDE DRIVE PED TUNNEL Construction of a pedestrian tunnel through the $400,000 railroad embankment to provide a pedestrian route on the west side of Riverside Drive south of Myrtle Avenue. 64 SAND LAKE TRAIL Develop a walking/biking trail around Sand Lake to tie $400,000 in with existing Iowa River Trail and the Highway 6 Trail. C - 15 Revised Jan 14, 2004 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Arc 65 SHIMEK SCHL/FOSTR RD EXT Construct a trail north of Shimek School to future $70,000 TRAIL Foster Road. 66 SIDEWALK-HIGHWAY 921 Construct a 10 foot wide sidewalk along S. Riverside $600,000 Drive (921) between US Hwy 6 and the future extension of Mormon Trek Boulevard. 67 SIDEWALK-ROCHESTER Complete gaps in the sidewalk system on Rochester $100,000 Avenue between First Avenue and Scott Boulevard. ~ 68 WATERWORKS PK TO PENINSULA PK CONNECTOR TRAIL $1.2 M: Removed, this is the "Missing Link Trail budqeted in FY05 - $700,000. 69 · WILLOW CREEK TRAIL - PHASE III Construct a trail from Willow Creek Drive, under $750,000 Highway One, around perimeter of airport, to connect with Iowa River Corridor (IRC) Trail. 70 WILLOW CREEK TRAIL-WEST Continue Willow Creek Trail from its current west $1,200,000 terminus, either under or over Highway 218, to connect with the trail in Hunters Run Park and further west, possibly as part of County Farm project. 71 WILLOW CREEK/SYCAMORE TRAIL Construct a trail along the sewer easement between $500,000 Napoleon Park and the Iowa City Kickers Soccer Park. 5 - Wastewater 72 NORTH BRANCH DAM TRUNK This project extends easterly along Ralston Creek $3,330,460 SEWER from the Nodh Branch Dam to Scott Boulevard. 73 NORTHEAST TRUNK SEWER Reconstruction of an under-sized sewer through the $4,503,800 NE neighborhoods. 74 ROHRET ROAD LIFT STATION Construction of a lift station south of Rohret Road and $1,177,000 adjacent to the east property line of Hwy 965 extended. This project will be necessary to accommodate growth in the southwest district and to accommodate future expansion of the landfill. 75 ROHRET SOUTH SEWER This project would extend the 30" sanitary sewer $1,000,000 along Abbey Lane from Burry Drive to the west side of Highway 218. This project will allow development within the watershed of Highway 218, e. Water 76 TAFT/COURT GROUND STORAGE Construction of a one million gallon buried potable $1,250,000 RES. water storage reservoir including pumping facilities. Land Acquisition was in FY02, FY03. 7 - Stormwater 77 CARSON LAKE REGIONAL Construction of a regional storm water management $1,000,000 STORMWATR facility on the middle branch of Willow Creek immediately west of Highway 218. This facility will serve development west of Highway 218 and south of Rohret Road. Rohret South Sewer project is a prerequisite to this project; Revised Jan 14, 2004 C - 16 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Amt 78 HAFOR CIRCLE STORM SEWER This project involves improvements to the storm $600,000 sewer to alleviate yard flooding. 79 IOWA AVENUE CULVERT REPAIRS This project will repair a box culvert that carries $300,000 Ralston Creek under Iowa Avenue. 80 N BRANCH BASIN EXCAVATION Aerial mapping done for the update to the flood plain $116,000 maps revealed that sedimentation has consumed a portion of the capacity of the facility. This basin is located in Hickory Hill Park. 81 OLYMPIC COURT STORMWATER Stormsewer retrofit to relieve localized flooding from $400,000 stormwater runoff. 82 SANDUSKY STORM SEWER Provide a larger storm sewer system designed to $405,000 reduce the depth of ponding in the stormwater management basin south of Sandusky Drive and east of Pepper Drive. 83 SUNSET ST STORM SEWER The area just north and south of Kineton Green, east $380,000 of Sunset, has experienced back yard flooding and drainage problems. 8. Parks & Recreation 85 CITY PARK RIVERBANK This project will use rip-rap and vegetative cover to $120,000 PROTECTION protect the riverbank along the east edge of City Park. 86 CITY PARK SIDEWALKS Replace existing 4 foot sidewalk between Templin Rd $110,000 and the lower park entrance with an 8 foot sidewalk; construct a 6 foot lighted sidewalk from the Festival Stage to the main parking lot. 87 DOG PARK DEVELOPMENT Develop a fenced area, at least five acres where $50,000 dogs can legally be exercised off leash. 88 FESTIVAL STAGE IMPROVEMENTS Future improvements which have been discussed $150,000 include restrooms and an open-air shelter. 89 LEISURE POOL DEVELOPMENT Retrofit City Park pool into a "leisure pool" facility $5,500,000 (water slide, spray fountains, play area, etc.) 90 MERCER PARK BALL FIELD Replace and upgrade the lighting system on Mercer ~300,000 LIGHTING Park softball/baseball diamonds. Improvements will better accomodate baseball usage. Lights range in age between 17 to 25 years, and some poles are 36 years old. 91 MESQUAKIE PARK This project will cover the entire old landfill with soil $1,500,000 for safety purposes in order to open up the green space for passive/semi-passive public use. C -17 Revised Jan 14, 2004 Capital Improvement Projects Unfunded Projects # Project Name Unfunded An' 92 PENINSULA PARK This project invotves initial funding for the $1,000,00b development of the lower elevation of the peninsula area into a "natural park", with prairie grasses, wildflowers, native woodlands and trails. This type of development and comprehensive plan wilt help protect the wellheads for the City's water supply. 93 REC CENTER EXPANSION Expand the Robed A. Lee Community Recreation $5,000,000 Center; likely expansion would be to the east over the existing parking lot which would allow for an expanded gymnasium as well as additional space for racquetball, ads and crafts, community meetings and other activities. 94 ROOF REPAIRS - REC CTR/MERCER The downtown Recreation Center and Mercer Pool $300,000 POOL will likely need to be re-roofed by FY07, FY08 or FY09. 95 SCOTI' PARK DEV./BASIN EXCV. This project will develop Scott Park into a $300,000 neighborhood/regional park and will excavate the basin in order to serve its intended function as a stormwater management area. 96 SKATE PARK IMPROVEMENTS In anticipation of the skate park becoming very $150,000 popular, improvements such as another open-air shelter and restrooms will likely be needed. 97 SOCCER COMPLEX TRAIL DEV. Construct a trail system at the Kickers Soccer Park to $220,00,. create accessibility for persons with disabilities, and for general pedestrian/bicycle usage. 98 WATERWORKS PARK PH II This is a scaled back version of the original plan. In $200,000 addition to the construction of park shelters, a fishing pier and nature trails, it will be used to supplement an $80,350 REAP Grant to be received in FY05/FY06 from the Iowa Department of Natural Resources to complete the prairie plantings. . Airport 99 AVIATION COMMERCE PRK SPEC Construction of a 60,000 square foot building shell for $4,000,000 BLD the Aviation Commerce Park 11 - Other Projects 100 CEMETERY MAUSOLEUM Construction of a mausoleum. $350,000 101 CHAUNCEY SWAN FOUNTAIN This project involves the reuse of components of the $110,000 old City plaza foruntain. 102 FIBER OPTIC SYSTEM This project connects City buildings onto a fiber optic $350,000 backbone, greatly increasing data transmission capacity. 103 FIRE STATION #1 RELOCATION Relocate and expand / modernize Central Fire Station $10,000,000 #1. 104 FIRE STATION #2 RELOCATION Construction of a relocated Fire Station #2 in the $1,500,0(¥' Southwest Planning District. Revised Jan 14, 2004 C - 18 Capital Improvement Projects Unfunded Projects # Project Name Unfunded Ami _~..-.-- 105 ~ $700 FIRE STATION fl4 'r~ ....~* ~"~' .... ~" ...... ~' ....~ '~"" tc .... stuct 000 · ~ Construction costs are on the unfunded / out years. 106 FIRE STATION 5 Construction of Fire Station #5 in the South Planning $1,500,000 District. 107 FIRE TRAINING FACILITY This project will construct a state of the art fire $890,000 training facility to address all aspects of emergency service delivery including fire suppression, emergency medical services, hazardous material releases and rescue. The facility will be used for new recruits, continuing education for veteran firefighters and shared with the Johnson County Mutual Aid Association. 108 GIS COMPUTER PACKAGE This computerized system would provide an $900,000 interactive referenced database for City facilities from infrastructure records to permitting, with crime and accident data also included. 109 PUBLIC WORKS COMPLEX Construction of Vehicle Maintenance bldg, truck wash, salt storage location, and related site work. $6.500.000 110 RIVERSIDE DRIVE This project includes methane abatement, dynamic $2,180,000 REDEVELOPMENT compaction and fill at the 7 acre site owned by the City at Riverside Dr. and Hwy 6. This site preparation would allow for marketing of this property for commercial development. 111 SUMMIT ST. HISTORIC PLAN Streetscape and intersection elements through Summit $260,000 Street Historic District. Total Unfunded Projects $156,180,800 C - 19 Revised Jan 14, 2004 DRAFT POLICE CITIZENS REVIEW BOARD I I~°~"~ MINUTES - January 13, 2004 CALL TO ORDER Chair Loren Horton called the meeting to order at 7:00 p.m. ATTENDANCE Board members present: Candy Barnhill, Loren Horton, Greg Roth, John Stratton, and Roger Williams; Board member absent: None. Legal Counsel Catherine Pugh and Staff Kellie Tuttle present. Aisc in attendance was Capt. Tom Widmer of the ICPD. RECOMMENDATIONS TO COUNCIL (1) Accept PCRB Report on Complaint #03-08, #03-09, and #03-10. CONSENT CALENDAR Motion by Stratton, seconded by Williams, to adopt the consent calendar. Minutes of the meeting on 12/09/03 · ICPD Use of Force Report- November 2003 · ICPD Use of Force Report- December 2003 · ICPD Quarterly/Summary Report- IAIR/PCRB, 2003 Barnhill had a question concerning the number of allegations listed on the Quarterly Summary Report for item IA1#03-14. Widmer explained that there are three allegations for that item, only two were listed on this report because the third allegation came in after the report was complied and that the information would be corrected on the next summary. Motion carried, 5/0. NEW BUSINESS None. OLD BUSINESS None. PUBLIC DISCUSSION None. BOARD INFORMATION None. STAFF INFORMATION Tuttle requested each Board Member to check their information on the updated member list. EXECUTIVE SESSION Motion by Williams, seconded by Stratton, to adjourn into Executive Session based on Section 21.5(1 )(a) of the Code of Iowa to review or discuss records which are required or authorized by state or federal law to be kept confidential or to be kept confidential as a condition for that government body's possession or continued receipt of federal funds, and 22.7(11 ) personal information in confidential personnel records of public bodies including but not limited to cities, boards of supervisors and school districts, and 22-7(5) police officer investigative PCRB-Page 2 January 13, 2004 reports, except where disclosure is authorized elsewhere in the Code; and 22.7(18) Communications not required by law, rule or procedure that are made to a government body or to any of its employees by identified persons outside of government, to the extent that the government body receiving those communications from such persons outside of government could reasonably believe that those persons would be discouraged from making them to that government body if they were available for general public examination. Motion carried, 5/0. Open session adjourned at 7:06 P.M. REGULAR SESSION Returned to open session at 7:40 P.M. Motion by Stratton, seconded by Barnhill, to forward the Public Report as amended for PCRB Complaint #03-08, #03-09, and #03-10 to City Council. Motion carried, 5/0. Motion by Stratton, seconded by Barnhill, to set the level of review for Complaint #03-11 to 8-8-7(B)(1 )(a), on the record with no additional investigation. Motion carried, 5/0. MEETING SCHEDULE · February 10, 2004, 7:00 P.M., Lobby Conference Room · March 9, 2004, 7:00 P.M., Lobby Conference Room · April 13, 2004, 7:00 P.M., Lobby Conference Room Horton will not be in attendance at the February meeting. Stratton will possibly be gone for the March meeting and Barnhill will not be available for the April meeting. ADJOURNMENT Motion by Barnhill, seconded by Stratton, to adjourn. Motion carried, 5/0. Meeting adjourned at 7:45 P.M. POLICE CITIZENS REVIEW BOARD A Board of the City of Iowa City 410 East Washington Street Iowa City IA 52240-1826 (319)356-5041 TO: City Council © -<r,o:"t: -Fi Complainant Stephen Atkins, City Manager R. J. Winkelhake, Chief of Police -- :~-~ Officer(s) involved in complaint FROM: Police Citizens Review Board RE: Investigation of PCRB Complaint #03-08, #03-09 and #03-10 DATE: 13 January 2004 This is the Report of the Police Citizens Review Board's (the "Board") review of the investigation of Complaint PCRB #03-08, #03-09 and #03-10 (the "Complaint"). Board's Responsibility Under the City Code of the City of Iowa City, Section 8-8-7B (2), the Board's job is to review the Police Chief's Report ("Report") of his investigation of a complaint. The City Code requires the Board to apply a "reasonable basis" standard of review to the Report and to "give deference" to the Report "because of the Police Chief's professional expertise" Section 8-8-7B (2). While the City Code directs the Board to make "findings of fact", it also requires that the Board recommend that the Police Chief reverse or modify his findings only if these findings are "unsupported by substantial evidence", are "unreasonable, arbitrary or capricious" or are "contrary to a Police Department policy or practice or any Federal, State or Local Law". Sections 8-8-7B (2) a. Board's Procedure The Complaints were received at the Office of the City Clerk. Two were filed on August 1, 2003 and a third on August 20, 2003. As required by Section 8-8-5 of the City Code, the Complaints were referred to the Chief of Police for investigation. The Chief's Report was due on October 30, 2003. An extension was requested and granted with an extended due date of December 5, 2003. The Chief's Report was filed with the City Clerk on December 3, 2003. PCRB #03-08, #03-09 and #03-10 Page 1 The Board voted to review the Complaints in accordance with Section 8-8-7B(1)(a), on the record with no additional investigation. The Board met to consider the Report on December 9, 2003, and January 15, 2004. Findinqs of Fact - PCRB Complaints #03-08 and #03-09 On June 11, 2003, Officer A was summoned to a convenience store in response to a dispatched fight in progress call. Complainants A and B and Participant C were all present. Officer D recalled being the second officer to arrive at the scene. Upon arrival, Officer D noted that Complainants A and B were standing toward the north end of the west side of the storefront and Participant C was at the south end of the store. Conflicting information obtained in interviews with Complainants A and B, Participant C, and Clerks A, B, and C make it difficult to determine the exact sequence of events, who was involved in the alternation, who remained inside and/or outside the store, who placed the call to the police and if the altercation was simply verbal or if physical contact occurred. After the initial confrontation between Complainants A and B and Participant C began outside the store, Clerk B exited the store, separated the parties, directed Complainant A inside the store, and requested Participant C to leave the property. Participant C refused to leave the premises stating he wanted to wait for the police to arrive. It is unclear when Complainants A and B exited the store. All parties interviewed agreed that only Officer A spoke with Complainants A and B during the information gathering and resolution period. Officer A described his personal demeanor as stern and projected with an elevated voice level to the Complainants to affirm his directive that they needed to immediately leave the area or be arrested. The Complainants were also informed by Officer A that charges would not be filed against Participant C for their allegation that he had committed an assault. Complainant B informed Officer A he had left personal property inside the store and was unwilling to leave the premises without retrieving it. In his interview, Officer A admitted to touching Complainant B on the shoulder to direct him to speedily retrieve his property from the store and leave the premises. Witness accounts support that Officer A did touch Complainant B's shoulder, but not in a manner to cause pain or injury or to be insulting to Complainant B. In his interview, Clerk B, stated that "Officers returned inside and asked if the store wanted any trespass warnings issued. He said they told the officers they wanted Participant C issued a trespass warning. After delivering the message to Participant C, the officers and the two parties left." [P. 6, Investigation section, Chief's Report dated 12/3/03]. With respect to PCRB complaint #03-09, interviews with Participant C, Clerks A, B, and C, and Officers A, B, and D affirm that Officer B was not present at the call. In their PCRB #03-08, #03-09 and #03-10 Page 2 separate interviews, Complainants A and B both indicated that when they had called the Police Department on 6/11/03 to ask who had responded to the altercation at the convenience store, they had been told it was Officer B. Complainant B, in his interview regarding complaint #03-09 said, "...Complainant A gets information scrambled due to the amount of medications she's on. Complainant B said that this happens to him as well." [P. 4, Investigation section, Chief's Report dated 12/2/03]. In his interview Complainant B said that Officers B and D looked somewhat alike. He did not recall Officer B responding to the call. Officer B, when asked by the Chief of Police and again by the officers investigating the PCRB complaints if he responded to this particular incident said there was no doubt in his mind that he was not at this call. PCRB complaint #03-10 involves a series of incidents throughout various locations within the City. In separate incidents, both Complainants A and B departed the area where they were to meet officers before the Officer(s) arrived. In both instances, Officer C made an effort to locate Complainants A and B. Upon locating them, contact was initiated and Officer C took appropriate action as requested by Complainant A, i.e. the issuance of a directive to Participant C to have no contact with Complainant A; drive-bys of locations of alleged vandalism on property owned by Complainant A and on property not owned by her; and obtaining a copy of her journal. Complainant A did not provide names of the alleged witnesses to the vandalism so Officer C could follow-up with those parties. Complainant B declined to take any action following the alleged assault nor is there any record of his having made a request for Officer C to take any further action at a later date. Conclusion Complaint #03-08 Alleqation # 1: Rudeness The observations and statements of all witnesses to the event of June 11, 2003 including Complainants A and B, Participant C, Clerks A, B, and C, and Officers A and D indicate Officer A had sole contact with Complainants A and B after his arrival on the scene. Officer D recalled Complainant B becoming belligerent with Officer A's position on the call. Officer A indicated he projected his personal demeanor as stern and with an elevated voice level to affirm his directive to Complainants A and B that they needed to leave the area or be arrested after Complainant B had become argumentative with him. Statements by Clerks A and C indicate some confusion as to their recollection of this particular event due to numerous prior altercations between Complainants A and B and Participant C. Clerk B denied any rudeness on the part of Officer A toward the Complainants. The Board finds that the Chief's conclusions are supported by substantial evidence and are not unreasonable, arbitrary or capricious. Allegation #1 of the PCRB #03-08, #03-09 and #03-10 Page 3 -%', c':, o F--' complaint is not sustained. Alle.qation # 2: Assault. Complainants allege that Officer A committed an assault by shoving the shoulder of Complainant B when he turned toward the convenience store to retrieve his personal belongings which were still inside the store. Officer A admitted to touching Complainant B when directing him into the store to retrieve his property and to bring a more speedy conclusion to the disturbance. The observations of Officer D, Clerks A and B lend no support to the contention that Officer A's actions were done with any intent to cause pain, injury or to be offensive to Complainant B. The Board finds that the Chief's conclusions are supported by substantial evidence and are not unreasonable, arbitrary or capricious. Allegation #2 of the complaint is not sustained. Complaint #03-09 Allegation # 1: Failure to Supervise. Testimony of responding officers, officer not at the scene, Participant C and Clerks affirmed that Officer B was not present at the call. As noted in the Chief's report, "There were additional concerns related to the accuracy of the complainant's accounts of this matter given the fact that no one ... supports the complainant's assertion at Officer B was present at the scene of the fight in progress call. This obvious discrepancy lent itself to questions regarding the complainant's recollections about the entire matter." [P. 2, Synopsis section, Chief's Report dated 12/3/03]. Complainant B also stated that both he and Complainant A sometimes do not recall events accurately. The Chief's report concluded, "Regardless of which officer may have been present, there is no evidence to suggest that intervention was necessary or appropriate, and as such, the failure to supervise claim is without merit." [P. 10, Conclusion of Fact, ChieFs Report, dated 12/2/03]. The Board finds that the Chief's conclusions are supported by substantial evidence and are not unreasonable, arbitrary or capricious. Allegation #1 of the complaint is not sustained. Complaint #03-'10 Alleqation #1: Failure to Investi~late. The Board believes that reasonable steps were taken by Officer C to address the issues of continued harassment and vandalism by Participant C against Complainant A. The Board also recognizes that Officer C took additional actions to locate and initiate contact with Complainants A and B when they had departed the areas they were to have met him at prior to his arrival. Officer C, at the request of Complainant A, located Participant C and issued a harassment warning and continues to reaffirm the wa~ing PCRB #03-08, #03-09 and #03-10 ~-~ ~ Page4 .~-- ~ ~ with Participant C each time Officer C sees him. Officer C obtained copies of Complainant A's journal which contained information regarding prior harassment incidents. Officer C initiated drive-by visual verifications of vandalism to property belonging to Complainant A and also to property she reported as being vandalized by Participant C but not owned by her. Complainant B, on the night he was assaulted, declined to be involved in the issuance of a criminal complaint. The Chief's report stated that there was no evidence to support Complainant B's statement that he'd told Officer C at a later time that he wanted to pursue a criminal charge. The Board will defer to the Chief's assessment, If any insufficient act is to be attributed to Officer C, it is the fact that he did not make a more assertive effort to have Complainant A identify the witnesses she claimed to have. The Board finds that the Chief's conclusions are supported by substantial evidence and are not unreasonable, arbitrary or capricious. Allegation #1 of the complaint is not sustained. Comment None. FT~ ~ PCRB ~03-08, ~03-09 and ~03-10 ~ Page 5 MINUTES IOWA CITY HUMAN RIGHTS COMMISSION LOBBY CONFERENCE ROOM 410 E. Washington St. Tuesday, December 16, 2003 7:00 p.m. MEMBERS PRESENT: Lisa Beckmann, Keri Neblett, David Shorr, Jim McCue, Catherine Fribley, Valerie Garr MEMBERS ABSENT: Rick Spooner, Billie Townsend STAFF MEMBERS: Heather Shank CALL TO ORDER: Meeting called to order at 7:09 p.m. APPROVAL OF REGULAR MINUTES: Motion to approve minutes was made by Fribley and seconded by McCue. Motion passed unanimously. RECOMMENDATIONS TO COUNCIL: None NEW BUSINESS: a. Cultural Diversity Day: UI Field House on Sunday, February 29 from noon until five. It was decided that three volunteers would sit at the designated table from 11-1, 1-3 and 3-5. The Commissioners that are to participate include Fribley for the 1st shift, Beckmann from 1-3 and Retish from 3-5. b. Keri Neblett's Last Meeting Neblett was provided with a certificate signed by the Mayor and Commission Chairperson thanking her for her service to the Commission and the community. Neblett explained that she did not reapply because she was asked to join the board of the Iowa Women's Foundation. The Commission wished her the best with her future endeavors. OLD BUSINESS: a. Local Commissions, unfunded mandates, and public strategies group (PSG): Fribley's boss asked the lobbyist for their business about a recent suggestion from the PSG to eliminate local commissions and prepare the Iowa Civil Rights Commission to take the cases the local commissions traditionally accepted. Fribley indicated that the lobbyist told her boss that the suggestion was proposed by the PGS but there had been no discussion of the topic. It is not clear whether the issue will go anywhere. Fribley's boss suggested that if the issue was raised, all of the cities that provide more protection than that offered in the Iowa Code should come together to write a letter to the legislature indicating that the change would not benefit the state. Fribley commented that the suggestion to eliminate local commissions would be an unfunded mandate on the state and it would not save it any money. The considerable amount of money cut from the ICRC in the last few years would require the State to provide significant funding to allow the ICRC to adequately assume responsibility of the cases that would come from the local commissions. b. Human Rights Breakfast - Keynote Speaker: Beckmann asked for suggestions for keynote speakers. Neblett offered Salome Raheim's name. Raheim was asked to be the speaker last year but she was going to be out of the country at the time of the breakfast. Raheim, however, felt very honored to be asked by the Commission. Fribley suggested a law professor that she hear speak at at the 50th Anniversary of the signing of the Declaration of Human Rights. She is a law professor. Shank said that if it was Adrien Wing, she asks for a large honorarium. Fribley indicated she did not think that Wing was the person she saw. Garr said she thought the speaker was Marcella David. Fribley said David was a good speaker. Retish recommended Bill Buss. Garr suggested putting the choices in the order of preference. Beckmann asked if the first call should go to Raheim and the Commissioners said yes. The second choice was Marcella David. Retish indicated that the only thing that bothered him was the fact that the speakers were almost always from the University as opposed to non University affiliated local people living in the community. McCue thinks it would be good to work on a list of community people to be the keynote speakers because the breakfast is perceived by some to be elitist. c. Nominations Retish, Townsend, Spooner and Beckmann are meeting before the next meeting to revise the Human Rights Breakfast nomination form. d. Town Meeting- Bullying Beckmann indicated the town meeting was the headline stow on the news. Shank indicated she handed out survey results at the meeting. Students that Shank spoke to at International Day responded to the survey. The students were from Iowa City, Marion, Solon and other communities. Shank is going to speak on bullying and its effect on education at an in-service for teachers on Martin Luther King day. On that same day, Ginny Naso is bringing volunteers together to talk about the next step to take to address bullying and violence. Garr mentioned that a recent article focused on a graduate student from the College of Education that received a grant from the National Institutes of Health to explore whether children characterized as bullies are at greater risk for health problems than their peers. Garr said that it might be good for Shank to contact the graduate student. Retish said, "Part of what we in America call bullying is part of what other countries call normal behavior." Retish thinks we ought to think about whether the behavior is bullying or cultural. This issue was not addressed at the town meeting but he believes it should have been. Retish indicated that the teachers know the kids that get caught are usually the reactors not the instigators and there is nothing that can be done about that. He also thought the program was a great beginning. McCue said that he never got a sense from the meeting how pervasive the problem is. Shank indicated that she would love to do the in-depth survey that is recommended in Dr. Olweus's Anti-Bullying program. Garr mentioned that a person at the event talked about intense peer pressure. McCue indicated that when bullying moves to peer pressure the topic becomes even more amorphous. Fribley said that she is very familiar with the bullying issue and she thinks it is a prevalent and serious problem. McCue said that we have little knowledge of how pervasive it is. Shank reiterated that the program she is recommending would assess the severity and frequency of the behavior. The students, teachers and staff in the school district would fill out surveys. Retish said that kids should be taught how to deal with bullying rather than just trying to stop it. Garr asked about the school's interaction with parents? She also indicated that the behavior might be present in the home. Fribley said we need to create an awareness of the bullying but the kids that are bullied might not be able to take steps to stop it. Beckmann is worried that the Commission is looking for an answer for every situation. She wondered whether kids considered a bullying incident as just another event in their day or an episode like other episodes. The appropriate response should be assessed at the time of the incident. McCue said there couldn't be a number one strategy. Garr was wondering whether the teachers should receive training. She also indicated that she was aware of peer counselors. Beckmann said that in her experience some kids were trained to become part of the "peer assistance team." The students that went through the training believed they had gained something. Others students did not feel they could go to the peer assistance team because they were "peers." Retish wondered whether the Stanley Foundation had a conflict resolution program? Shorr indicated he did not know. Fribley said that many groups might be working on a similar project, such as WRAC or UAY. Retish said that maybe the Commission needed to invite agencies that have worked on projects like this so everyone can share their ideas. e. Anti-Violence Project Fribley spoke with persons from the Anti-Violent Project and although no one could attend the December meeting, they agreed to draft a document that will describe their organization and the reasons that the group was formed. f. Goals for the Commission Beckmann stated that with three new people present it was a good time to set forth the goals the Commission agreed to earlier in the year. Beckmann indicated that the Commission didn't want to limit itself to sitting at tables handing out information at different functions. While the Commission still wants to do those things it also wants to actively provide education to the community. Beckmann said that each Commissioner needs to keep the question "what can the Commission do next" in their minds. If a Commissioner is interested in a particular subject Beckmann said that the Commission should move forward on it. g. Youth Awards Very few youth award nominations have been received. Shorr said that he was going to go to his daughter's school and take the nomination forms. Beckmann thought she would call Marian Coleman to talk to her about the distribution of the nomination forms. Beckmann said she would also call the Girl Scouts and Boy Scouts. At Beckmann's request, Shank agreed to send the nomination form and award information documents to the Commissioners so that they can be distributed. REPORTS OF COMMISSIONERS: Neblett: No report Shorr: Stated he was going to contact the Muslim Camp Director. Fribley: No report Garr: No report McCue: Reported that Asma Taha spoke at the Foreign Relations Council lunch at 12:00 p.m. McCue said that Taha did a very nice job and it was very interesting from a Human Rights perspective. She spoke of the Sudanese community in Iowa City. McCue also mentioned that he had been attempting to get a hold of the Imam from the Mosque to speak to the Commission regarding their treatment in Iowa City. McCue thought it was interesting that Taha was hired by an agency after she volunteered for the agency. McCue thought it was interesting that Taha acquired a position by volunteering at the employer first instead waiting for an employer to contact her. STATUS OF CASES: Trial on the Motion to Compel tomorrow. Shank is testifying. ADJOURNMENT MOTION: Neblett moved, Retish seconded, unanimous vote to adjourn at 8:32 p.m. DATE: January 21, 2004 TO: Mayor and City Council .J FROM: Marian K. Karr, City Clerking,~Z''~'-'' RE: Petition to establish a municipal electric light and power system Today a petition signed by 1276 eligible electors requesting that questions regarding the establishment of a municipal electric utility be submitted to the voters at the next regular city election (November 2005) was filed in my office. A copy of the petition language is attached. After consultation with citY Attorney Dilkes, I have examined the petition and determined that it contains the required number of signatures (ten per cent of the persons who voted at the last regular City election or 811). The petition is valid on its face and has been accepted for filing pursuant to Section 362.4 of the Iowa Code. This matter will be scheduled for discussion at your next work session on February 2, 2004. Cc: Eleanor Dilkes, City Attorney Steve Atkins, City Manager Carol Spaziani, petitioner PETITION OF ELIGIBLE ELECTORS To the City Council of the City of Iowa City, we the undersigned eligible electors of the City of Iowa City, pursuant to Iowa Code sections 388.2 and 362.4 request thc following questions be submitted to the voters at the next regular city election: "Shall the City of Io~va City in the County of Johnson, Iowa, be authorized to establish as a city utility an electric light and power plant and system ? ' and "Shall the management and control of an electric light and power plant city utility be placed itl a Board of Trustees consisting of five trustees as provided by law?" I DAT~E [ /S..I~/C~/ATURE I__ PRINT NAME I PLACE OF RESIDENCE