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HomeMy WebLinkAbout2004-01-29 Info Packet CITY COUNCIL INFORMATION PACKET CITY Or IOW^ ¢~TY January 29, 2004 www.icgov.org IP I City Conference Board Meeting February 2, 2004 IP 2 Melrose Ave/Grand Ave Traffic Operations Study IP 3 Memorandum from Public Works Director to City Manager: Englert Request for Use of Public Right-of-Way IP 4 Riverside Theatre - Alcohol [Also see Consent Calendar correspondence 2/2] IP 5 Memorandum from City Attorney: Municipal Electric Light and Power System Proposal [ MISCELLANEOUS ITEMS IP 6 Comprehensive Annual Financial Report Fiscal Year Ending June 30, 2003 IP 7 Iowa City Quarterly Investment Report September 30, 2003 - December 31, 2003 IP 8 Memorandum from Daniel Scott to Public Works Director: Landfill Poplar Tree and Closure Update IP 9 Memorandum from Chief of Police to City Manager: New Community Service Officer Vehicles IP 10 Housing Authority Quick Facts IP 11 Information from Mayor Pro Tem Wilburn re: ECICOG Annual Meeting, January29, 2004 IP 12 Email from Glen Siders to City Clerk: SSMID District PRELIMINARY/DRAFT MINUTES IP 13 Parks and Recreation Commission: January 14, 2004 IP 14 Housing and Community Development Commission: January 15, 2004 ~ CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY January 29, 2004 www.icgov.org RUARY 2 WORK SESSION ITEMS IP 1 City eeting February2, 2004 IP 2 Melrose Ave/Grand Ave Operations Study IP 3 Memorandum from Public Director to City Manag~ lert Request for Use of Public Right-of-Way iP 4 Riverside Theatre-Alcohol IP 5 Memorandum from City Attorney: ht and Power System Proposal MISCELLANEI ITEMS IP 6 Comprehensive Annual Financial Re Ending June 30, 2003 IP 7 Iowa City Quarterly Investment Re 30, 2003 - December 31, 2003 IP 8 Memorandum from Daniel Scott to F Works DirectS: Landfill Poplar Tree and Closure Update ~ IP 9 Memorandum from Chief of Poi to City Manager: New C~p~munity Service Officer Vehicles IP 10 Housing Authorit3 IP 11 Information from Ma' Tem Wilburn re: ECICOG Annual M~e~ting, January 29, 2004 \ IP 12 Email from Glen to City Clerk: SSMID District PRELIMINARY/DRAFT MINUTES IP 13 Parks anc Commission: January 14, 2004 IP 14 Housing and Community Development Commission: January 15, 2004 \ OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING DENNIS BALD~DGE ASSESSOR CAROLYN BURKE DEPUTY BRAD COMER DEPUTY January28,2004 Dear Conference Board Member: The annual meeting of the Iowa City Conference Board for the consideration of the Iowa City Assessor's FY 2005 budget is scheduled for Monday, February 2, 2004 at 6:30 P.M. at the Iowa City Civic Center. Enclosed for your review before the meeting are: 1. The Agenda. 2. The proposed Budget. 3. Salary surveys. 4. A copy of the April 21, 2003 minutes. 5. Board of Review applications. 6. The 2003 Annual Report including the program division statement. There is an increase in the amount to be raised by the Assessment Expense Fund from last year's amount. The increase consists off a. $13,015 for a 3% increase in salaries, and step raises for two employees. b. $ 950 for an increase in FICA. c. $10,100 for an increase in IPERS. d. $ 5,910 for an increase in health insurance. e. $ 5,800 for in increase in postage, an alternate year expense. f. $ 1,300 for an increase ~n printing, also an alternate year expense. g. $ 700 for an increase in schools and conferences. h. $ 900 for an increase in equipment purchases. $38,675 Total Increase This increase is offset by the following decreases: a. $ 200 for a decrease in telephone expenses. $ 200 Total Decrease $38,675 Net Increase 913 SOUTH DUBUQUE STREET · IOWA CITY IOWA 52240 TELEPHONE 319-356-6066 The Assessment Expense Fund levy rate will increase from .20858 to .22926. The largest increase is for a 3% raise in salaries. Health insurance is projected to rise by 6%. The rest of the increase in health insurance is because we are currently paying for four family policies and two single policies, but that may change. One of the single employees is planning to be married soon and will switch to a family policy and the other single employee will return from military leave soon and his plans are uncertain. IPERS increased dramatically because an audit showed that board of review members cannot be considered temporary employees and should have been paying into IPERS. We will be required to make a payment of nearly $7,000 to cover the employer's share of contributions for as long as current members of the board have served. Postage and printing were increased because 2005 will be a reassessment year and assessment rolls will be mailed to nearly all property owners. Schools and conferences and equipment purchases were increased by small amounts to cover expected cost increases. The Special Appraisers Fund adds another $1500 to the car replacement fund, and $2500 to the leave contingency fund, which was depleted to pay unused vacation for retiring employees. The computer replacement fund was also replenished in the amount of $2500. These amounts are all the same as last year. An additional line item was added to the Special Appraiser's Fund last year to pay a share of the cost of a new tax software program for Johnson County. The current program has become obsolete and maintenance will no longer be available. The total cost estimate for the program and first year maintenance is $280,000. The Iowa City Assessor's Office has been asked to contribute $7,500 from last year's budget and a like amount from this budget The assessed value of new construction that will be taxed for the first time in FY '05 will produce over $14,000 for the City Assessor Expense Fund, and approximately $316 for the Special Appraisers Fund. If you have any specific questions or wish to see any of the supporting documents for this budget, please feel free to phone me at the office at 356-6066 or at my home at 688-2661. Sincerely, Dennis Baldridge Iowa City Assessor January 27, 2004 TO WHOM IT MAY CONCERN: The Iowa City Conference Board will meet at 6:30 P.M. on Monday February 2, 2004 at the Iowa City Civic Center. The purpose of this meeting is to hold a public hearing on the Iowa City Assessor's proposed budget for FY 2005. AGENDA: 1. Call meeting to order by the Chairperson. 2. Roll call by taxing body. 3. Act on minutes of April 21,2003 Conference Board meeting. 4. Assessor presents proposed budget. 5. Discuss proposed budget. 6. Conference Board acts on proposed budget. 7. Set date for public hearing. 8. Appointment of Board of Review member. 9. Appointment of Examining Board member. 10. Other business. 11. Adjournment. Dennis J. Baldridge Clerk, Iowa City Conference Board ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND FY 2004 FY 2005 ITEM # EXPENDITURE SALARIES 36 CITY ASSESSOR 87,530.00 69,560.00 37 FIRST DEPUTY 57,390.00 59,130.00 37 SECOND DEPUTY 47,830.00 51,730.00 40 REAL ESTATE CLERK 37,330.00 40,040.00 40 CLERK/APPRAISER 32,360.00 33,330.00 40 CLERK/ACCOUNTING 34,790.00 35,830.00 36,37,40 LONGEVITY 2,050.00 2,675.00 TOTAL SALARIES 279,280.00 292,295.00 OTHER EXPENDITURES 39 BOARD OF REVIEW 10,500.00 10,500.00 41 EMPLOYER SHARE: FICA 22,220.00 23,170.00 42 EMPLOYER SHARE: IPERS 16,100.00 26,200.00 43 HEALTH INSURANCE 56,380.00 62,290.00 44 MILEAGE & AUTO 1,600.00 1,600.00 45 OFFICE SUPPLIES 3,500.00 3,500.00 46 POSTAGE 1,200.00 7,000.00 47 TELEPHONE 1,200.00 1,000.00 48 PUBLICATIONS, SUBSCRIPTIONS & DUES 600.00 600.00 49 PRINTING 500.00 1,800.00 50 APPRAISAL SERVICE 600.00 600.00 51 INSURANCE 3,500.00 3,500.00 52 SCHOOLS & CONFERENCES 7,100.00 7,800.00 53 APPEALS TO COURT & LEGAL FEES 27,000.00 27,000.00 54 EQUIPMENT PURCHASE 2,500.00 3,400.00 55 EQUIPMENT MAINTENANCE 200.00 200.00 56 UNEMPLOYMENT 2,000.00 2,000.00 57 CONFERENCE BOARD 0.00 0.00 58 EXAMINING BOARD 30.00 30.00 59 BOARD OF REVIEW EXPENSES 200.00 200.00 60 DATA PROCESSING SERVICES 14,000.00 14,000.00 61 SOFTWARE MAINTENANCE 14,000.00 14,000.00 62 DUES 1,400.00 1,400.00 63 BONDS & WORKER'S COMPENSATION 1,200.00 1,200.00 TOTAL OTHER EXPENDITURES 187,530.00 212,990.00 TOTAL BUDGET 466,810.00 505,285.00 UNENCUMBERED BALANCE (62,988.00) (45,353.00) TO BE RAISED BY TAXATION 403,822.00 459,932.00 BUDGET - SPECIAL APPRAISERS FUND FY 2004: FY 2005 MAPPING & APPRAISAL $11,281.00 $11,081.00 CAR REPLACEMENT $13,500.00 $3,171.00 RE-APPRAISAL FUND $15,202.00 $15,202.00 LEAVE CONTINGENCY $5,000.00 $7,500.00 COMPUTER REPLACEMENT $2,500.00 $2,500.00 COUNTY CMS (15000 OVER 2 YEARS) ~7,500.00 $7,500.00 TOTAL $54,983.00 $46,954.00 UNENCUMBERED BALANCE ($45,167.00) ($31,583.00) TO BE RAISED BY TAXATION $9,816.00 $15,371.00 GRAND TOTAL TO BE RAISED BY TAXATION $413,638.00 $475,303.00 MAXIMUM LEVY ALLOWED MAXIMUM ASSESSMENT EXPENSE FUND 2,006,238,130 X .00027 $541,684.00 IPERS & FICA FUNDS $49,370.00 UNEMPLOYMENT COMPENSATION & TORT LIABILITY $4,000.00 MAXIMUM FOR ASSESSMENT EXPENSE FUND $595,054.00 MAXIMUM SPECIAL APPRAISERS FUND 2,006,238,130 X .000405 $812,526.00 MAXIMUM ALLOWED WITHOUT STATE APPROVAL $1,407,580.00 MAXIMUM EMERGENCY FUND 2,006,238,130 X .00027 $541,684.00 (requires State Appeal Board approval) MAXIMUM THAT COULD BE RAISED BY TAXATION FOR FY 2005 $1,949,264.00 PRIOR YEARS LEVIES AND RATES EXPENSE FUND SPECIAL APPRAISERS FUND FY AMOUNT LEVIED LEVY RATE AMOUNT LEVIED LEVY RATE 1995-96 303 281 0.20446 30,000 0.02023 1996-97 319 513 0.2045 17,000 0.01088 1997-98 318 270 0.19946 52,834 0.03311 1998-99 318 699 0.19269 184,357 0.11146 1999-00 341 910 0.19784 352,508 0.20398 2000-01 359 341 0.19823 180,293 0.09946 2001-02 396 829 0.20636 6,442 0.00335 2002-03 403 136 0.20694 4,426 0.00227 2003-04 412 379 0.20818 10,051 0.00507 2004-05 470 398 0.22926 15728 0.00767 2003-2004 CITY ASSESSOR SALARY SURVEY Assessed Rank Jurisdiction Valuation Staff Salary 1 Ames $2,697,500,000 6 $84,615 2 Cedar Rapids $4,301,000,000 14 $83,054 3 Johnson County $3,419,000,000 8,5 $75,191 4 Sioux City $3,416,000,000 12 $72,450 5 Davenport $3,639,500,000 13 $72,316 6 Dubuque $2,891,500,000 7 $71,468 7 Iowa City $2,917,000,000 6 $67,530 8 Mason City $1,175,000,000 3 $55,570 9 Clinton $986,000,000 4 $54,020 Top Twenty Iowa Assessor Salaries Current Prev Yr. All Yr. All Year Ranking Jurisdictions 02103 Ranking Jurisdictions 03~04 Appointed 1 Polk 96,683 1 Polk 96,683 1984 2 ~,mes 82,358 2 Ames 84,615 1980 3 C, edar Rapids 78,473 3 Cedar Rapids 83,054 1983 4 Pottawattamie 77,755 4 Pottawattamie 80,087 1992 5 Johnson 73,024 5 Johnson 75,191 2002 6 Story 70,500 6 Sioux City 72,450 1980 7 Sioux City 70,000 7 Davenport 72,316 1979 8 Davenport 69,871 8 Story 72,000 1982 9 Cerro Gordo 69,300 9 Dubuque City 71,468 2001 10 Muscatine 69,280 10 Cerro Gordo 71,400 1979 11 Linn 68,518 11 Muscatine 71,360 1992 12 Dubuque City 68,065 12 Linn 70,494 1985 13 Black Hawk 67,600 13 Black Hawk 70,000 1991 14 Scott 66,804 14 Scott 69,141 1983 15 Woodbury 65,826 15 Woodbury 68,130 1987 16 Iowa City 65,560 16 Iowa City 67,530 2002 17 Dubuque County 65,000 17 Dubuque County 67,275 1986 18 Marshall 61,060 18 Dallas 63,060 1979 19 Dallas 60,060 19 Marshall 62,272 1977 20 Des Moines 57,200 20 Warren 59,199 1996 IOWA CITY CONFERENCE BOARD APRIL 21, 2003 City Conference Board: April 21, 2003, at 6:32 P.M. in the Council Chambers at the Iowa City Civic Center. Mayor Emie Lehman presiding. Iowa City Council Members Present: Champion, Kanner, E. Lehman, O'Donnell, Pfab, Vanderhoff. Johnson County Supervisors Present: M. Lehman, Neuzil. Iowa City School Board Members Present: Goodlaxson. Others Present: Baldridge, Atkins, Dilkes, Helling, Kan:. Tape Recorded: Reel 03-29, Side 2. Chair Emie Lehman called the meeting to order and clerk Baldridge called roll and stated that a quorum was present. (The School Board having only one member present will not have a vote recorded.) The City (Pfab) moved to accept the minutes of the last Conference Board meeting, April 7, 2003, the County (Lehman) seconded and the motion carded, 2/0. Chairman Lehman declared the public heating open. After no comment from the public, the public heating was declared closed. The City (O'Donnell) moved to accept the proposed budget as published, the County (Neuzil) seconded and the motion carried, 2/0. There being no further business it was moved by the City (Champion) and seconded by the County (Lehman) to adjourn at 6:34 P.M. Motion carded, 2/0. Dennis Baldridge Clerk, Iowa City Conference Board NOTICE THE CITY CONFERENCE BOARD IS CONSIDERING APPOINTMENT TO THE FOLLOWING BOARD: BOARD OF REVIEW One vacancy - Six-Year Term January 1, 2004 - December 31,2009 It is the duty of members of the Board of Review to equalize assessments by raising or lowering the individual assessments of real property, including new buildings, personal property or monies and credits made by the Assessor; to add to the assessed rolls any taxable property which has been omitted by the Assessor. Members of the Board of Review shall be residents of the Assessor's jurisdiction. Applications must be received by 5:00 p.m., Wednesday, January 21, 2004. The City of Iowa City encourages diversity in the appointment of citizens to boards and commissions. Persons interested in being considered should contact the City Clerk at City Hall, 410 E. Washington Street. Application forms are available from the Clerk's office upon request or on the City website at www.icgov.org. Questions about the Iowa City Board of Review should be directed to Dennis Baldridge at 356-6066. [Above inserted by City Clerk's Office. Not part of original packet distribution] CITY OF IOWA CITY ADVISORY BOARD/COMMISSION PPLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Council on matters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL." THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME 2:~.. C. ~o~-..t;, o~- ~..~.vl ev.J TERM NAME ~ ~- ~o~ HOME ADDRESS ~0~ ~~ U Is your home address (listed above) within the ~orate limits of Iowa Ci~ ~es ~ How long have you been a resident of Iowa Ci~? ~ ~ ~ ~' OCCUPATION.. ~ EMPLOYER '~ ~ t DNENUMBER: HOME ~1~-%~ ~-I~ BUSINESS ~ ~ EXPERIENCE ~D/OR ACTIVITIES WHICH YOU FEEL QUALI~ YOU FOR THIS POSITION: v · . · ~ ~~R PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? ~ ~ ~ II ~mpresentations on this application will constitute just cause for removal of an appointee. cole rk',bdcomapp( 1 ).doc Apdl 2002 (1) V'" eAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? ~ ~ ~ ~.~e ~' .... ~.-'--~ ~ ~ ~..~.~ -- ~ ~.~ POTENTIAL CONFLICTS OF INTEREST Please identify any potential conflicts between membership on the advisory board and your personal interests, including financial interests and your duties to an employer. In particular, if you are applying to be a member of a board or commission which makes recommendations to the City Council about the allocation of City funds, please list any present affiliations you have with agencies that apply for funding from the City. "Affiliation" includes being a board member or employee of the agency. Other types of affiliations must be examined on a case by case basis by the City Attorney's office. You should also know that Section 362.5 of the Code of iowa generally prohibits, with certain important exceptions, a member of a city Board or Commission from having an interest in a city contract. A copy of Section 362.5 is attached. I ~u are uncertain whether a potential conflict of interest ex sts or have questions about Section 36~2.5 of the Code of Iowa, please contact the City Attorney's office at 356-5030. ~ ,~ m ©_< ,,__-ri '-lC-:, r~ F-' FT~ ~ IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? -*"~ES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY' BOARD OR COMMISSION? YES (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. f you fail to answer all the questions, Council will not consider your application. cc[erkW~omapp¢).doc April 2002 (2) IOWA CITY CITY ASSESSOR'S OFFICE 2003 ANNUAL REPORT 2003 IOWA CITY CONFERENCE BOARD IOWA CITY CITY COUNCIL Ernie Lehman, Mayor Regenia Bailey Connie Champion Mike O'Donnell Bob Elliott Dee Vanderhoef Ross Wilburn IOWA CITY COMMUNITY SCHOOL BOARD Lauren Reece, President David Franker * Matthew Goodlaxson Don Jackson Jan Left Toni Cilek * Peter Wallace *Conference Board Designee JOHNSON COUNTY BOARD OF SUPERVISORS Pat Hamey, Chairperson Terrence Neuzil, Vice Chairperson Mike Lehman Sally Stutsman Carol Thompson IOWA DEPARTMENT OF REVENUE AND FINANCE Michael D. Ralston - Director, Iowa Department of Revenue and Finance 2003 STAFF OF IOWA CITY ASSESSOR'S OFFICE MEMBERS OF BOARD OF REVIEW AND EXAMINING BOARD OF IOWA CITY, IOWA IOWA CITY ASSESSOR'S OFFICE Dennis J. Baldridge Date of Employment: 12 Jul, 1982 Iowa City Assessor Appointed: 2002 thru 2007 Carolyn R. Burke Chief Deputy Assessor Date of Employment: 08 Oct, 1979 Brad Comer Deputy Assessor Date of Employment: 14 Jan, 2002 Mark Fedler Appraiser/Clerk Date of Employment: 20 Jun, 1994 Diane Campbell Accounting Clerk Date of Employment: 16 Feb, 1998 Todd Kruse (Currently on Military Leave) Real Estate Clerk Date of Employment: 14 May, 2001 Patricia Kuhns Temporary Real Estate Clerk Date of Employment 03 Mar, 2003 Dan Hudson Temporary Real Estate Clerk Date of Employment 23 Jan, 2003 IOWA CITY BOARD OF REVIEW Dick Donahue, Chairperson Appointed 2002 through 2007 Haywood Belle Appointed 2003 through 2008 Jane G. Downer Appointed 1999 through 2003 Dave Hintze Appointed 2001 through 2006 Jack Yanaush Appointed 2000 through 2005 IOWA CITY EXAMINING BOARD John McDonald for City Appointed 2000 through 2005 Lane E. Plugge for School Appointed 2000 through 2005 Jerry Vanni for County Appointed 1998 through 2003 LEGAL COUNSEL Eleanor Dilkes - City Attorney Andy Matthews - Assistant City Attorney 3 To Members of the Iowa City Conference Board From: Dennis Baldridge - Iowa City Assessor Subject: 2003 Annual Report - Issued December 31,2003 The following report covers the activities of this office from January 1,2003 to date of issue. VALUATIONS Since 2003 was a real estate revaluation year, there were increases in assessments to meet the statutory level as monitored by the Iowa Department of Revenue and Finance. Increases in assessments from revaluation were approximately 118 million dollars for residential and 39 million dollars for commercial. New construction also added approximately 49 million dollars to residential, 32 million dollars to commercial and 7 million dollars to industrial for 2003. The 733 residential deed sales for the first 11 months of 2003 give us a median ratio (assessed value vs sale price) of 88.7% as compared to 94.3% for the entire year of 2002. Factoring in the six percent average residential increase in the assessment for 2003, shows that the selling prices of homes have continued to increase. If this trend continues during 2004, there will have to be, once again, an increase in assessments for 2005. Iowa City's overall level of assessment was once again substantiated by the Department of Revenue and Finance as shown by the fact that Iowa City received no equalization orders for 2003 except for an eight percent decrease in agricultural realty. It should be kept in mind that when a jurisdiction is at the State mandated sales ratio level of 100%, a full one-half of home sales will be for less than the assessed value. Sales for less than the assessed value tend to result in appeals to the Board of Review. COURT CASES There were nine appeals to District Court in 2003. All nine were for commercial property. Three 2002 cases have not yet been scheduled for trial. BOARD OF REVIEW The Board of Review was in session from May 1 through May 28, the day of adjournment. The Board had 150 protests filed, with 79 being upheld and 71 denied. The total value of real estate being protested was $87,287,190 with a total requested reduction of $12,448,980. The Board also reduced 3 properties on their own volition or at the request of the assessor. The Board allowed a total reduction of $2,925,690. EQUITY VERSUS MARKET IN ASSESSMENT It is difficult to be both equitable among assessments and in tune with the market. Similar properties do not always sell for similar prices, so the market is not always equitable and some times a long way from it. Most assessors would lean toward equity if they could choose between the two. Our first priority is equity since it is not always possible to have every assessment match the selling price. Our statistics show that we are doing a good job in this regard. WEB PAGE The Iowa City Assessor's web page went online during the spring of 2001. Internet availability of comparable sales and comparable assessments has been very helpful to taxpayers concerned about the fairness of their assessments. Appraisers and Realtors have also been very complimentary about this service, commenting that it saves them considerable time and money since they can make copies of our property record cards without leaving their office. There have been over 220,000 hits on our web site since it went online. It can be viewed at iowaassessors.com/iowacity. ROLLBACKS The residential rollback has gone down from 51.4% for the current taxes to 48.5% for next year's taxes. The rollback for commercial property will go down from the current 100% to 99.3%. The League of Municipalities has been trying to get legislation passed to stop the decrease in the residential tax base. Iowa City's residential tax base has not actually decreased because of our increase in market value and new construction. Nevertheless, the shift of the tax burden should be of concern. The tables on pages 12 and 13 illustrate this shift. Commercial property has remained close to the same percentage of the total value, but is becoming a larger percentage of the taxable value when looking back over the years. 5 NEW LEGISLATION HF 692 - This Act contains property tax reform, income and sales tax changes, regulatory reform and an economic development fund. Division I of HF 692 establishes a new system for assessing and taxing real property. Beginning January 1,2006, property would be assessed as a square foot value based on the 2005 assessment, or if sold, the assessment would be the selling price per square foot adjusted to the 2005 assessment level. Division I of HF 692 has been assigned to a property tax implementation committee to establish procedures. A pilot study of three counties and the cities within those counties will test the new system and help with statewide transition. The property tax division of this law requires another affirmative vote of the legislature by June 30, 2005 in order to take effect. CONTINUING EDUCATION Continuing education is a requirement for the assessor and deputies for reappointment to their positions. I feel it is also good for other employees to attend some classes so they can update their skills and stay current with assessment practices. The Assessor attended the following courses and conferences during 2003: IICA Use of Assessment/Sales Ratio Studies 4.00T C.E. hrs. NCRAAO Conference IAAO Conference on Assessment ISAA Annual School of Instruction The First Deputy attended the following courses and conferences during 2002: IICA Use of Assessment/Sales Ratio Studies 4.00T C.E. hrs. ISAA Annual School of Instruction The Second Deputy attended the following courses and conferences during 2002: NCRAAO Conference ISAA Annual School of Instruction T = Tested APPRECIATION My staff and I would like to thank the Conference Board, the Board of Review, the City Attorney and her assistants, and the City Staff for their assistance, cooperation and confidence during the past year. I would also like to recognize and thank my staff at this time for their part in establishing and maintaining the professional standards of the office. 7 2003 ABSTRACT OF ASSESSMENTS FOR IOWA CITY Value of Agricultural Land and Structures $ 2,103,884 Value of Residential Dwellings on Agricultural Realty 1,243,550 Value of Residential Lots and Buildings 2,154,612,478 Value of Commercial Lots and Buildings 921,901,280 Value of Industrial Lots and Buildings 59,784,450 Value of Industrial Machinery and Commercial 0 Equipment as Real Estate Actual Value of All Real Estate* $3,139,645,642 *All the above values are based on the 2003 abstract as reported to the Iowa Department of Revenue and Finance on July 1, 2003. The values for Railroad and Utility Property are supplied to the Auditor by the Iowa State Department of Revenue and Finance. The value of utilities and railroads in Iowa City for 2003 was $56,082,870. EXEMPT PROPERTY IN IOWA CITY FOR 2003 Religious Institutions $ 52,175,940 Charitable and Benevolent Societies 96,068,050 Educational Institutions 1,844,620 Low Rent Housing 4,858,430 Literary Societies 739,340 Associations of War Veterans 397,590 Forest and Fruit 528,502 Partial Industrial, Urban Revitalization, Recycling, Mobile 19,576,010 Home Storm Shelter & New Jobs Sub-Total $ 176,188,482 University of Iowa (As Reported by UI as of June 30, 2003) 1,243,313,903 TOTAL $ 1,419,502,385 8 VALUE COMPARISONS WITH ROLLBACKS APPLIED STATE STATE ADJUSTED YEAR ORDER TYPE VALUE ROLLBACK VALUE 1992 Agricultural $ 1,977,575 1.000000 $ 1,977,575 Ag Dwelling 976,430 .726985 709,850 Residential 948,162,720 .726985 689,300,075 Commercial 483,983,100 1.000000 483,983,100 Industrial 36,088,910 1.000000 36,088,910 M & E 59,612,801 1.000000 59,612,801 TOTAL $1,530,801,536 $1,271,672,311 1993* Agricultural $ 1,865,755 1.000000 $ 1,865,755 Ag Dwelling 1,124,020 .680404 764,788 Residential 1,088,592,820 .680404 740,682,909 Commercial 541,066,293 1.000000 541,066,293 Industrial 37,640,010 1.000000 37,640,010 M & E 55,181,660 1.000000 55,181,660 TOTAL $1,725,470,558 $1,377,201,415 1994 Agricultural $ 1,884,736 1.000000 $ 1,884,736 Ag Dwelling 1,224,510 .675074 826,635 Residential 1,135,164,290 .675074 766,319,898 Commercial 555,664,033 1.000000 555,664,033 Industrial 37,584,600 1.000000 37,584,600 M & E 63,678,377 1.000000 63,678,377 TOTAL $1,795,200,546 $1,425,958,279 1995' +10% Agricultural $ 2,038,805 1.000000 $ 2,038,805 Ag Dwelling 1,466,630 .593180 869,976 Residential 1,342,714,470 .593180 796,471,369 Commercial 632,219,253 .972824 615,038,063 Industrial 41,717,330 1.000000 41,717,330 M & E 64,300,377 1.000000 64,300,377 TOTAL $2,084,456,865 $1,520,435,920 VALUE COMPARISONS WITH ROLLBACKS APPLIED-CONT'D STATE STATE ADJUSTED YEAR ORDER TYPE VALUE ROLLBACK VALUE 1996 Agricultural $ 2,118,889 1.000000 $ 2,118,889 Ag Dwelling 1,449,530 .588284 852,735 Residential 1,380,932,970 .588284 812,380,771 Commercial 648,238,303 1.000000 648,238,303 Industrial 42,041,700 1.000000 42,041,700 M & E 56,962,378 1.000000 56,962,378 TOTAL $2,131,743,770 $1,562,594,776 1997' +8% Agricultural $ 2,186,897 .964206 $ 2,108,619 Ag Dwelling 1,402,930 .549090 770,335 Residential 1,499,358,470 .549090 823,282,742 Commercial 709,209,833 .973606 690,490,949 Industrial 42,415,010 1.000000 42,415,010 M & E 55,638,669 1.000000 55,638,669 TOTAL $2,310,211,809 $1,614,706,324 1998 Agricultural $ 2,158,813 1.000000 $ 2,158,813 Ag Dwelling 1,341,350 .564789 757,580 Residential 1,541,306,570 .564789 870,512,996 Commercial 723,017,343 1.000000 723,017,343 Industrial 47,180,180 1.000000 47,180,180 M & E 50,859,985 1.000000 50,859,985 TOTAL $2,365,864,241 $1,694,486,897 1999' +13% Agricultural $ 2,429,624 .963381 $ 2,340,654 Ag Dwelling 1,410,140 .548525 773,497 Residential 1,666,425,090 .548525 914,075,823 Commercial 784,974,960 .987732 775,344,887 Industrial 45,349,600 1.000000 45,349,600 M & E 38,736,298 1.000000 38,736,298 TOTAL $2,539,325,712 $1,776,620,759 10 VALUE COMPARISONS WITH ROLLBACKS APPLIED-CONT'D STATE STATE ADJUSTED YEAR ORDER TYPE VALUE ROLLBACK VALUE 2000 Agricultural $ 2,262,120 1.000000 $ 2,262,120 Ag Dwelling 1,447,020 .562651 814,167 Residential 1,717,631,820 .562651 966,427,261 Commercial 834,493,620 1.000000 834,493,620 Industrial 50,704,150 1.000000 50,704,150 M & E 29,532,092 1.000000 29,532,092 TOTAL $2,636,070,822 $1,884,233,410 2001' Agricultural $ 2,214,758 1.000000 $ 2,214,758 Ag Dwelling 1,186,690 .516676 613,134 Residential 1,931,059,600 .516676 997,732,150 Commercial 857,451,510 .977701 838,331,199 Industrial 51,345,260 1.000000 51,345,260 M & E 9,026,072 1.000000 9,026,072 TOTAL $2,852,283,890 $1,899,262,573 2002 Agricultural $ 2,227,654 1.000000 $ 2,227,654 Ag Dwelling 1,186,690 .513874 609,809 Residential 1,985,146,985 .513874 1,020,115,422 Commercial 863,303,060 1.000000 863,303,060 Industrial 54,903,110 1.000000 54,903,110 M & E 0 1.000000 0 TOTAL $2,906,767,499 $1,941,159,055 2003* -8% Agricultural $ 1,968,057 1.000000 $ 1,968,057 Ag Dwelling 1,186,690 .484558 575,020 Residential 2,154,612,478 .484558 1,044,034,713 Commercial 921,889,040 .992570 915,039,404 Industrial 59,784,450 1.000000 59,784,450 M & E 0 1.000000 0 TOTAL $3,139,440,715 $2,021,401,644 The adjusted values given are not exact but are meant to give a representation of the growth of Iowa City's tax base. *Reassessment Year 11 COMPARISON OF RESIDENTIAL, COMMERCIAL APARTMENT OTHER YEAR RESIDENTIAL % COMMERCIAL % COMMERCIAL % ASSESSED 1991 924,095,521 62.2 180,660,316 12.2 288,495,140 19.4 1992 948,162,720 62.0 187,803,160 12.3 296,179,940 19.3 1993 1,088,592,820 63.1 215,508,613 12.5 325,557,680 18.9 1994 1,136,388,800 63.3 220,464,483 12.3 335,199,550 18.7 1995 1,344,181,100 64.5 247,749,743 11.9 384,469,510 18.4 1996 1,382,382,500 64.9 252,376,673 11.8 395,861,630 18.6 1997 1,500,761,400 65.0 270,554,593 11.7 438,655,240 19.0 1998 1,542,647,920 65.2 269,414,303 11.4 453,603,040 19.2 1999 1,667,835,230 65.7 287,848,720 11.3 497,126,240 19.6 2000 1,719,078,840 65.2 307,040,200 11.6 527,453,420 20.0 2001 1,932,246,290 67.7 316,260,890 11.1 541,190,620 19.0 2002 1,986,333,675 68.3 314,435,200 10.8 548,867,860 18.9 2003 2,155,856,028 68.7 333,066,140 10.6 588,835,140 18.7 TAXABLE 1991 675,151,580 54.6 180,660,316 14.6 288,495,140 23.3 1992 689,300,075 54.2 187,803,160 14.8 296,179,940 23.3 1993 740,682,909 53.8 215,508,613 15.7 325,557,680 23.6 1994 767,146,533 53.8 220,464,483 15.5 335,199,550 23.5 1995 797,341,345 52.4 241,016,896 15.9 374,021,167 24.6 1996 813,233,510 52.1 252,376,673 16.2 395,861,630 25.3 1997 824,053,077 51.0 263,413,575 16.3 427,077,374 26.5 1998 871,270,576 51.4 269,414,303 15.9 453,603,040 26.8 1999 914,849,320 51.5 284,317,392 16.0 491,027,495 27.6 2000 967,241,428 51.3 307,040,200 16.3 527,453,420 28.0 2001 998,345,284 52.6 309,208,589 16.3 529,122,610 27.8 2002 1,020,725,231 52.6 314,435,200 16.2 548,867,860 28.3 2003 1,044,637,285 51.7 330,591,458 16.4 584,460,095 28.9 12 AND INDUSTRIAL VALUES TOTAL COMMERCIAL % INDUSTRIAL % OTHER % VALUES 469,155,456 31.6 79,879,255 5.4 12,461,577 0.8 483,983,100 31.6 84,743,140 5.5 13,912,576 0.9 541,066,293 31.4 80,274,334 4.6 15,537,111 0.9 555,664,033 31.0 86,882,374 4.8 16,265,339 0.9 632,219,253 30.3 93,423,546 4.5 14,632,966 0.7 648,238,303 30.4 89,741,281 4.2 11,381,686 0.5 709,209,833 30.7 92,194,909 4.0 7,883,675 0.3 723,017,343 30.6 92,682,117 3.9 7,516,861 0.3 784,974,960 30.9 80,852,272 3.2 5,663,250 0.2 834,493,620 31.6 78,284,458 3.0 4,213,904 0.2 857,451,510 30.1 59,748,630 2.1 2,837,460 0.1 863,303,060 29.7 54,903,110 1.9 2,227,654 0.1 921,901,280 29.3 59,784,450 1.9 2,103,884 0.1 VALUES 469,155,456 37.9 79,879,255 6.5 12,149,276 1.0 483,983,100 38.1 84,743,140 6.7 13,645,996 1.0 541,066,293 39.3 80,274,334 5.8 15,177,879 1.1 555,664,033 39.0 86,882,374 6.1 16,265,339 1.1 615,038,063 40.5 93,423,546 6.1 14,632,966 1.0 648,238,303 41.5 89,741,281 5.7 11,381,686 0.7 690,490,949 42.8 92,194,909 5.7 7,811,196 0.5 723,017,343 42.7 92,682,117 5.5 7,516,861 0.4 775,344,887 43.6 80,852,272 4.6 5,574,280 0.3 834,493,620 44.3 78,284,458 4.2 4,213,904 0.2 838,331,199 44.1 59,748,630 3.1 2,837,460 0.2 863,303,060 44.5 54,903,110 2.8 2,227,654 0.1 915,051,553 45.3 59,784,450 2.9 2,103,884 0.1 13 2003 TOP TAXPAYERS Excluding Utilities Assessed by the State RANK NAME TAXABLE VALUES 1 James & Loretta Clark $ 26,937,304 2 American College Testing 22,709,199 3 Southgate Development 18,752,855 4 NCS Learning Corp 16,651,702 5 Procter & Gamble 16,546,059 6 Hy Vee 14,185,900 7 Edwin & Ethel Barker & Barker Padnership 12,481,434 8 M G D LC (Sycamore Mall) 10,991,452 9 Moen Group 10,294,960 10 Lakeside Apartments 9,894,930 11 Hawkeye Real Estate Investment 9,859,992 12 Old Capitol Mall 9,192,826 13 Sheraton Hotel 9,181,273 14 Mercy Hospital Leased Space 8,698,629 15 Iowa State Bank & Trust 8,217,199 16 Oral-B Laboratories 8,115,936 17 Pheasant Ridge Apartments 7,455,481 18 U S Bank 7,191,229 19 Blackhawk Partners LC 6,437,002 20 Silvercrest Assisted Living/Dial Development 6,381,689 14 COMPARISON OF TAX RATES FOR CITIES WITH THEIR OWN ASSESSOR SORTED BY 2003-2004 ASSESSOR TOTAL LEVY 2003-2004 ASSESSOR LEVY TOTAL CITY LEVY ASSESSOR SPECIAL TOTAL '02-'03 '03-'04 NAME EXPENSE APPRAISERS ASSESSOR CITY CITY FUND FUND LEVY. LEVY LEVY IOWA CITY .20818 .00507 .21325 35.75416 37.24674 MASON CITY .18369 .04390 .22759 31.00050 29.66555 DUBUQUE .26667 .08889 .35556 30.68145 30.91063 AMES .20345 .10093 ,30438 30.85983 30.14403 CEDAR .25425 .09936 .35361 34.50455 34.80524 RAPIDS DAVENPORT 23921 .07600 .31521 37.13808 37.85185 CLINTON .30135 .17427 .47562 36.38391 36.77840 SIOUX CITY .27907 .30328 .58235 40.21407 40.87328 15 IOWA CITY ASSESSOR'S PROGRAM DIVISION STATEMENT FY '05 DIVISION PURPOSE: The purpose of the Iowa City Assessor's Office is to find, list and value for tax purposes, all real property in Iowa City and maintain records for all parcels in Iowa City. DIVISION GOALS: To establish values according to Iowa law on all commercial, industrial, agricultural and residential property within the City of Iowa City in the most equitable manner based on actual physical aspects of the property and all the pertinent sales data available; to improve the efficiency by which these assessments are made; to provide prompt and courteous response to all inquiries for information. GENERAL DIVISION OBJECTIVES: 1. Receive calls and inquiries and dispense information efficiently and on a timely basis. 2. Complete all daily record changes and related duties as received. 3. On a quarterly basis, review in the field all new construction and demolition, and by January 1,2005, make final review of said construction and demolition. 4. Prepare forms and get signatures for all new homestead and military credits by July 1,2005. 5. Remove all homestead and military credits from the permanent file for those who are no longer eligible to receive the credit by July 1,2005. 6. Prepare and get signatures on all other new annual forms, making sure they are in compliance with all laws and rules, by their statutory dates. 7. By April 1,2005 send out assessment rolls to all properties for the biennial reappraisal. 8. Accept formal written protests for the Board of Review from April 16 to May 5, 2005 and coordinate the Board of Review meeting during May 2005. 16 GENERAL DIVISION OBJECTIVES CONT'D. 9. Prepare and distribute to Conference Board members the annual report by December 31,2004. 10. Hold preliminary Conference Board and public hearings to adopt the annual budget by March 15, 2005. 11. Prepare and submit annual abstract to the Department of Revenue & Finance by July 1,2005. NEW DIVISION OBJECTIVES: 1. Maintain the web site information and make improvements to ww~v.iowaassessors.com/iowaciW based on input from the public. The site received nearly 300,000 parcel information requests and over 50,000 sale searches during 2003. 2. Review sales for all classes of property. Compare sales to the values set during the biennial reassessment for 2003. 3. Review selling price/assessment ratios by neighborhood, age, size, building type, and other criteria to be established during the sales study. 4. Make any adjustments to assessed value as indicated by the sales review. 5. Institute a program of physical inspection of properties where selling price/assessment ratios fall outside acceptable standards. 6. Continue to review and reorganize filing system to make current information and historical data more readily available to the public. 7. Work with the Johnson County GIS Director to utilize our records in a GIS system. 17 MEASUREMENTS: (median) is the middle sales ratio and a measure of the the actual sales prices. The coefficient of dispersion assessment uniformity based on the degree to which from the median sales ratio. The goal of the Iowa City C.O.D. below 10. A C.O.D. of 10 is considered excellent only 6 of the 107 assessing jurisdictions in Iowa. The median, C.O.D., and the number of deed sales for Iowa the assessments went to the 100% level in 1975. YEAR MEDIAN C.O.D # OF SALES 1975 87.10 10.36 682 1976 76.30 11.38 681 1977 65.10 12.10 840 1978 74.70 9.83 639 1979 91.80 9.40 551 1980 87.85 8.69 394 1981 88.90 8.74 393 1982 87.30 9.38 299 1983 94.00 7.19 544 1984 92.80 8.03 451 1985 96.15 8.27 448 1986 95.30 9.02 513 1987 94.90 9.26 522 1988 93.60 9.34 555 1989 91.80 9.80 538 1990 87.05 9.75 608 1991 90.40 8.49 659 1992 85.00 9.88 688 1993 90.80 8.57 651 1994 84.10 9.59 627 1995 91.20 8.48 595 1996 91.20 9.59 636 1997 93.45 8.71 658 1998 91.60 8.24 699 1999 93.30 9.38 691 2000 89.00 9.16 675 2001 94.60 7.83 682 2002 94.32 8.03 777 *2003 88.52 8.33 845 18 The following statistics are for residential sales, and below are tables of the ranking of Iowa City in comparison to the other 106 assessing jurisdictions in Iowa. For brevity, only the top 10 are shown. Data is for 2002 sales which is the last complete year available. These tables show that Iowa City is still one of only a few jurisdictions in Iowa with a C.O.D. of less than 10. The average sale price of a home in Iowa City is one of the highest in Iowa for 2002. Iowa City also has a large number of sales as could be expected by its size and mobile population. SORTED BY COD NO JURISDICTION MEAN MEDIAN WGHTD. C O D REGR INDEX 1 AMES CITY 94.70 94.80 85.07 6.84 99.61 2 IOWA CITY 94.67 94.32 93.85 8.03 100.87 3 JOHNSON 91.41 91.10 90.59 8.09 100.90 4 WARREN 92.42 91.95 93.03 9.04 99.34 5 SCOTT 91.35 90.80 91.36 9.40 99.98 6 LINN 93.17 92.75 93.54 9.76 99.60 7 CEDAR 91.94 91.70 90.48 10.51 101.61 8 CERRO GORDO 95.89 95.30 92.97 10.67 103.14 9 JASPER 95.54 95.35 94.44 10.68 101.16 10 STORY 97.00 94.90 96.19 10.93 100.84 SORTED BY AVERAGE SALE PRICE NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE 1 DALLAS 606 96,999,768 160,066 2 SCOTT 715 113,888,755 159,285 3 AMES CITY 505 77,111,436 152,696 4 IOWA CITY 777 118,274,003 152,219 5 JOHNSON 513 77,480,125 151,033 6 DJCKrNSON 181 24,537,758 135,568 7 POLK 5749 778,197,024 135,362 8 LINN 725 97,628,445 134,660 9 CEDAR RAPIDS CITY 2062 253,503,034 122,940 10 DUBUQUE 196 23,993,596 122,416 19 SORTED BY NUMBER OF SALES NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE 1 POLK 5749 778,197,024 135,362 2 CEDAR RAPIDS CITY 2062 253,503,034 122,940 3 BLACK HAWK 1521 156,269,191 102,741 4 DAVENPORT CITY 1315 140,293,511 106,687 5 SIOUX CITY 1001 89,209,141 89,120 6 POTTAWATTAMIE 925 89,621,457 96,888 7 IOWA CITY 777 118,274,003 152,219 8 DUBUQUE CITY 748 75,047,898 100,331 9 LINN 725 97,628,445 134,660 10 SCOTT 715 113,888,755 159,285 The regression index is an indicator of the degree to which high value properties are over or under assessed in relationship to Iow value properties. An index of 100.00 indicates no difference in assessments of high value properties in comparison to Iow value properties based upon that year's sales. An index over 100 indicates that high value properties are under assessed in relation to Iow value properties. As you can see in the following table, Iowa City's regression index is still close to the ideal 100.00 level. Again, for brevity, only the top 20 are shown. SORTED BY REGRESSION INDEX NO JURISDICTION MEAN MEDIAN WGHTD C O D. REGR INDEX 1 DALLAS 94.92 96.00 96.09 13.01 98.78 2 WARREN 92.42 91.95 93.03 9.04 99.34 3 LINN 93.17 92.75 93.54 9.76 99.60 4 AMES CITY 94.70 94.80 85.07 6.84 99.61 5 SCOTT 91.35 90.80 91.36 9.40 99.98 6 WINNESHIEK 91.40 92.40 91.39 13.80 100.01 7 CEDAR RAPIDS CITY 94.30 93.15 94.19 11.66 100.11 8 POLK 88.89 88.00 88,52 12.18 100.41 9 CHICKASAW 94.20 94.75 93.64 17.35 100.59 10 BLACK HAWK 91.87 89.30 91.15 16.08 100.78 11 STORY 97.00 94.90 96.19 10.93 100.84 12 IOWA CITY 94.67 94.32 93.85 8.03 100.87 13 BUENA VISTA 93.54 93.50 92.71 14.17 100.89 14 JOHNSON 91.41 91.10 90.59 8.09 100.90 15 POTTAWATTAMIE 96.45 95.00 95.56 14.23 100.93 16 DUBUQUE 95.21 93.80 94.19 11.96 101.08 17 JASPER 95.54 95.35 94.44 10.68 101.16 18 BUTLER 97.60 96.90 96.29 21.77 101.36 19 IOWA 93.58 92.30 92.20 15.20 101.49 20 CEDAR 91.94 91.70 90.48 10.51 101.61 20 The table below shows the top 15 jurisdictions for commercial sales. The commercial C.O.D.s vary from 5 to 158 with a median of 29 for all of Iowa, while the residential C.O.D.s vary from 7 to 46 with a median of just over 17 for all of Iowa. Also shown are the top 10 jurisdictions which had at least 10 commercial sales. This data is a little more significant since a Iow number of sales can skew the statistics in both directions. COMMERCIAL SALES SORTED BY C O D NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE MEDIAN C O D 1 MILLS 2 80,000 40,000 76.80 4.94 2 HENRY 8 863,750 107,969 97.06 7.74 3 AMES CITY 30 27,973,574 932,452 98.40 8.58 4 CLARKE 5 598,000 119,600 75.80 10.42 5 MONTGOMERY 10 740,479 74,048 109.35 11.35 6 CEDAR 4 633,000 158,250 90.50 11.38 7 CLAY 15 1,490,000 99,333 95.80 12.04 8 SCOTT 22 5,170,550 235,025 84.80 13.49 9 MADISON 4 533,000 133,250 75.80 13.52 10 DUBUQUE 9 1,905,000 211,667 88.60 13.81 11 WASHINGTON 10 702,500 70,250 96.55 13.92 12 JASPER 20 3,830,500 191,525 92.15 15.80 13 WINNEBAGO 10 834,100 83,410 102.50 16.00 14 IOWA CITY 17 6,596,500 388,029 92.40 16.81 15 DECATUR 4 221,350 55,338 113.55 17.04 MINIMUM 10 COMMERCIAL SALES SORTED BY C O D NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE MEDIAN C O D 1 AMES CITY 30 27,973,574 932,452 98.40 8.58 2 MONTGOMERY 10 740,479 74,048 109.35 11.35 3 CLAY 15 1,490,000 99,333 95.80 12.04 4 SCOTT 22 5,170,550 235,025 84.80 13.49 5 WASHINGTON 10 702,500 70,250 96.55 13.92 6 JASPER 20 3,830,500 191,525 92.15 15.80 7 WINNEBAGO 10 834,100 83,410 102.50 16.00 8 IOWA CITY 17 6,596,500 388,029 92.40 16.81 9 BENTON 11 680,500 61,864 90.30 18.99 10 POTTAWATTAMIE 36 7,472,140 207,559 100.00 19.52 The following is a tabulation of the commercial properties for the same period as described at the top of Page 18. Because of the small number of sales, one or two bad sales can greatly influence the performance measurements, therefore creating more fluctuation in the measurements. See data above to illustrate this and to show Iowa City's standing. 21 YEAR MEDIAN C.O.D. # OF SALES 1975 84.30 19.75 14 1976 72.30 13.19 18 1977 62.90 28.20 27 1978 84.60 13.49 12 1979 78.00 16.66 15 1980 80.85 22.69 12 1981 87.55 10.07 14 1982 78.00 10.25 8 1983 87.85 10.58 26 1984 76.80 18.30 13 1985 82.00 12.63 16 1986 98.20 14.21 15 1987 87.65 17.27 16 1988 95.40 19.77 20 1989 94.40 13.81 13 1990 89.60 19.53 13 1991 87.85 8.38 8 1992 89.90 14.86 21 1993 90.35 14.24 26 1994 87.90 12.44 24 1995 90.10 12.76 22 1996 89.50 15.78 24 1997 87.80 11.57 21 1998 89.10 11.68 25 1999 87.50 14.14 33 2000 96.85 14.99 28 2001 93.50 15.04 23 2002 92.40 16.81 17 2003 89.22 15.08 39 statement is on the fiscal year, the remainder of the assessment year, which is the calendar year. The meaning when based on the assessment year, since the come in a different fiscal year than the biennial reappraisal equalize. 22 Melrose Avenue/Grand Avenue Traffic Operations Study Iowa City, Iowa Prepared I:or: City of Iowa City University of Iowa Prepared Earth Tech, Inc. 321 East Market Streel, Suile 103 Iowa City, Iowa 52245 MELROSE AVENUE/GRAND AVENUE TRAFFIC OPERATIONS STUDY IOWA CITY, IOWA Prepared For: City of Iowa City And University of Iowa Prepared By: Earth Tech October 2003 ACKNOWLEDGEMENTS The Melrose Avenue/Grand Avenue Traffic Operations Study was a cooperative effort involving representatives of the city of Iowa City, University of Iowa, University of Iowa Hospitals and Clinics, and neighborhood representatives. The following individuals served on the project's Technical Advisory Committee and devoted their time and effort in providing input, reviews and comments throughout the accomplishment of this study. Technical Advisory Committee Hugh Barry ..................................... University of Iowa Brian Boelk ..................................... Staff Engineer, Iowa City Jeff Davidson .................................. Assistant Director, Planning and Community Development, Iowa City Barbara Eckstein ............................. University of Iowa Jose Fernandez ................................ University of Iowa Hospitals and Clinics Richard Fosse .................................. Director of Public Works, Iowa City Karin Franklin ................................. Director of Planning and Community Development, Iowa City George Hollins ................................ University oflowa Rod Lehnertz ................................... University of Iowa Dave Ricketts .................................. University of Iowa Walter Robalino .............................. University of Iowa Hospitals and Clinics Jean Walker ..................................... Lucon Drive Neighborhood Association Larry Wilson ................................... University of Iowa Melrose .4venue~Grand .4venue Traffic Operations Study City of Iowa City/University of Iowa TABLE OF CONTENTS Page I. INTRODUCTION ........................................................................................................ 1 Project Area .................................................................................................................... 1 Project Description ......................................................................................................... 1 Il. PROJECT APPROACH .............................................................................................. 2 Technical Advisory Committee ...................................................................................... 3 Coordination With Adjacent University of Iowa Traffic Study .....................................3 HI. EXISTING CONDITIONS .......................................................................................... 4 Existing Street Network ................................................................................................. 4 Physical Conditions ........................................................................................................ 6 Traffic Volumes ............................................................................................................. 8 Functions of Existing Roadway System ......................................................................... 9 IV. ANALYSIS OF EXISTING TRAFFIC OPERATIONS ........................... ............... 10 Traffic Safety Review .................................................................................................... 10 V. DESCRIPTION OF ALTERNATIVES ..................................................................... 12 Melrose Avenue/South Grand Avenue Area (Figure 11) ............................................... 12 Bus Stop at Slater Hall ................................................................................................... 15 Byington Road/Grand Avenue Area (Figure 17) ........................................................... 16 Grand Avenue/Riverside Drive Intersection (Figure 22) ............................................... 19 Two-Way System Improvements ................................................................................... 21 One-Way System Improvements (Figure 28) ................................................................ 23 New Street Connections ................................................................................................. 24 Summary ........................................................................................................................ 25 VI. EVALUATION OF ALTERNATIVES ...................................................................... 26 Level I Screening ........................................................................................................... 26 Results of Level I Screening .......................................................................................... 28 Final Evaluation ............................................................................................................. 29 Modifications to Final Alternatives ................................................................................ 32 Description of Modified One-Way Loop ....................................................................... 33 Final Technical Advisory Committee Review ............................................................... 34 VII. RECOMMENDATIONS ............................................................................................. 35 Recommended Improvements ........................................................................................ 35 Traffic Operations of Recommended System ................................................................ 39 Opportunities for Enhancements .............................................. , ...................................... 39 Priorities and Staging ..................................................................................................... 39 Estimated Cost of Improvements ................................................................................... 40 Traffic Study Updates .................................................................................................... 41 65076/lO. 040/Melrose-GrandTrafficTOC. doc October 2003 Melrose Avenue/Grand Avenue Traffic Operations Study City of lowa City/University of Iowa LIST OF TABLES Page Table 1 Results of Initial Traffic Analysis (Existing Street Conditions) .................................... 10 2 Summary of Traffic Crash Statistics .............................................................................. 11 3 Level 1 Screening Evaluation ........................................................................................ 27 4 Traffic Operations Evaluation, Summary of Key Measures of Effectiveness ............... 29 5 Functional Evaluation .................................................................................................... 31 6 Functional Evaluation - Modified One-Way Loop ........................................................ 33 7 Comparison of Traffic Operations for Recommended Improvements ........................... 39 8 Planning Level Construction Cost Estimates ................................................................. 40 LIST OF FIGURES Figure 1 Location of Traffic Study Area ...................................................................................... 1 2 Street Network ............................................................................................................... 4 3 Existing Conditions in Project Area ............................................................................... 5 4 Existing Access Points on Melrose Avenue ................................................................... 6 5 Steep Grades on Byington Road .................................................................................... 6 6 Steep Hillside Near Boyd Law Building ........................................................................ 7 7 Underground Utilities on Grand Avenue ....................................................................... 7 8 Utility Fixtures at Grand/Byington ................................................................................ 8 9 Underground Utility Fixtures on Grand Avenue ............................................................ 8 10 Existing Traffic and Pedestrian Volumes ....................................................................... 9 11 Melrose Avenue/South Grand Area ............................................................................... 12 12 Melrose Avenue/South Grand Area - Alternative 1 ....................................................... 13 13 Melrose Avenue/South Grand Area - Alternative 2 ....................................................... 14 14 Melrose Avenue/South Grand Area - Alternative 3 ....................................................... 14 15 Melrose Avenue/South Grand Area - Alternative 4 ....................................................... 15 16 Bus Stop at Slater Hall ................................................................................................... 15 17 Byington Road/Grand Avenue Area .............................................................................. 16 18 Byington Road/Grand Avenue Area ~ Alternative 1 ...................................................... 17 19 Byington Road/Grand Avenue Area - Alternative 2 ...................................................... 17 20 Byington Road/Grand Avenue Area - Alternative 3 ...................................................... 18 21 Byington Road/Grand Avenue Area - Alternative 4 ...................................................... 18 22 Grand/Riverside Intersection .......................................................................................... 19 23 Grand/Riverside Intersection -Altemative 1 ................................................................. 20 24 Grand/Riverside Intersection - Alternative 2 ................................................................. 20 25 Grand/Riverside Intersection - Alternative 3 ................................................................. 21 26 2-Way Byington Road -Altemative 1 ........................................................................... 22 27 2-Way Byington Road - Alternative 2 ........................................................................... 22 28 1-Way System ................................................................................................................ 23 29 Ramp From Melrose to Riverside .................................................................................. 24 30 New Iowa River Bridge .................................................................................................. 25 31 Modified One-Way Loop System .................................................................................. 34 32 Recommended Improvements, South Grand Avenue .................................................... 36 33 Recommended Improvements, Byington Road and Grand Avenue ............................... 37 34 Recommended Improvements, Grand Avenue and Riverside Drive ............................. 38 65076/lO. 040/Melrose-GrandTrafficTOC. doc October 2003 Melrose Avenue/Grand Avenue Traffic Operations Study City of lowa City/Universi(y of lowa I o INTRODUCTION The purpose of the Melrose Avenue/Grand Avenue Traffic Operations Study was to investigate traffic operations in a congested area of the University of Iowa Campus west of the Iowa River and to recommend improvements to accommodate present and future traffic in this area. Traffic volumes on portions of Grand Avenue, South Grand Avenue, Melrose Avenue and Byington Road have been increasing in recent years, contributing to increasing traffic congestion in this area. Recent developments, such as the Athletic Learning Center currently under construction on Melrose Avenue and the proposed parking ramp expansion near the Field House, accentuate the need for traffic improvements in this area. PROJECT AREA The area investigated in this traffic study is bounded by Riverside Drive on the east, Melrose Avenue on the south, Melrose CourffSouth Grand Avenue on the west and Grand Avenue on the north (Figure 1). Figure 1. Location of Traffic Study Area PROJECT DESCRIPTION The scope of this project was to analyze a variety of traffic movements within the study area, identify deficiencies, and to develop and evaluate alternatives for future improvements. In addition to vehicular traffic, the study evaluated pedesffian and bicycle accommodations, access to properties, public transit routing, service to emergency vehicles and other traffic-related functions. The study is intended to address existing traffic conditions within the study area, exclusive of "event' traffic resulting from major spoas activities. In addition to the existing conditions, the study also evaluates improvements which can improve traffic capacities and accommodate futura growth. The remainder of this repo~ summarizes the project approach, describes the traffic analysis and summarizes the evaluation of alternative improvements. Recommendations and priorities for future improvements are included at the end of this repo~. 65076/lO.040/Melrose-GrandTrafficCHsl-2.doc - I - October 2003 Melrose Avenue/Grand Avenue Traffic Operations Study CiO' of lowa City/University of lowa II · PROJECT APPROACH The overall approach to this project was to investigate existing conditions throughout the project area, identify deficiencies and opportunities for improvement, and to evaluate a variety of alternatives for addressing these deficiencies. The following activities were included in this approach and are summarized in more detail throughout this report. I. Inventory and Review of Existing Conditions. Traffic and pedestrian counts were furnished by the city, and members of the project team observed and videotaped traffic in the field during the morning and afternoon peak hours. Aerial photography and topographic mapping were obtained for the entire area, including areas beyond the project limits. Underground utility records were obtained and mapped. A reconnaissance survey was conducted throughout the area, and photographs were obtained throughout. Level of Service 2. Evaluation of Traffic Operations and The level of congestion on a street is measured by Deficiencies. A computerized traffic an index called the Level of Service. Levels of simulation model was developed for the service are designated from "A" (representing free- entire street network. Existing traffic flow conditions or minimal congest'on) to Level volumes and turning movements were (representing complete congestion). Urban street analyzed to determine the existing "Level of facilities are normally designed to operate at a Level Service" and to identify problem areas and of Service "D" or better and preferably would meet a Level of Service "C." Level of Service "D" deficiencies in the network. The Johnson generally represents noticeable levels of congestion County Council of Governments (JCCOG) and delays of 25 to 40 seconds per vehicle at has adopted a Level of Service "D" as the signalized intersections. design standard for arterial streets. Special traffic functions, such as transit routes, Reference: Highway Capacity Manual emergency vehicle routes, delivery trucks and parking lot access, were also evaluated as well as pedestrian and bicycle movements. 3. Develop Alternatives for Improvements. At each location where a deficiency was noted, a series of possible alternatives was developed to improve traffic capacity and operations. The intent of this task was to develop a variety of alternatives at each location, ranging from low-cost, low- impact improvements to major system improvements. 4. Preliminary Evaluation of Alternatives. A preliminary evaluation was completed to assess the traffic-related benefits of each alternative and to develop an initial comparison of impacts. This task is described as the "Level 1 Screening" activity. 5. Review by Technical Advisory Committee. A preliminary screening meeting was held with the Technical Advisory Committee. The alternatives and preliminary evaluation results were presented and discussed. Based on the Committee's comments and recommendations, several alternatives were deleted from further consideration. In addition, some new alternatives were added to the list for final evaluation. 6. Final Evaluation. The remaining alternatives were reviewed in more detail in the field, and a final traffic analysis was performed to identify the most beneficial and cost-effective 65076/lO.040/Melrose-GrandTrafficCHs1-2.doc -2- October 2003 Melrose Avenue/Grand Avenue Traffic Operations Study City of Iowa City/University of lowa improvements at each location. The final alternatives were then combined into a recommended transportation system for the entire project area. 7. Recommendations. The final recommendations were presented at a meeting with the Technical Advisory Committee. TECHNICAL ADVISORY COMMITTEE An advisory committee was appointed by the City and the University to assist the project team in identifying issues and reviewing alternatives for this study. The Committee included representatives of the City, University of Iowa, University of Iowa Hospitals and Clinics and the adjacent neighborhood. Meetings were held with the Technical Advisory Committee as follows. February 25, 2003 - Initial Project Meeting. The project team was introduced, and the outline of activities was presented. Early input was obtained from Committee members regarding traffic- related issues and problem areas in the corridor. April 29, 2003 - Intermediate Review Meeting. Results from the initial traffic evaluation and a description of initial alternatives were presented to the Committee. Comments and feedback were received from the Committee at this meeting and in the following weeks. June 17, 2003 - Pre-Final Presentation. The results of the final evaluation were presented, and a preliminary recommendation was made to the Committee. Feedback and comments from the Committee were incorporated into the final report and recommendation. Participation by the Technical Advisory Committee assured that all of the primary stakeholders had a voice in identifying project issues and in evaluating the alternatives. Input and feedback from this Committee proved to be invaluable in developing a comprehensive solution for this area. COORDINATION WITH ADJACENT UNIVERSITY OF IOWA TRAFFIC STUDY The University of Iowa is also undertaking a traffic study for other portions of the West Campus area adjacent to this project. The traffic models, estimated traffic volumes and other aspects of this study have been coordinated with the University of Iowa Traffic Study to assure that the results and findings are compatible. 65076/lO.040/Melrose-GrandTrafficCHsl-2.doc -3- October 2003 Mlerose Avenue/Grand Avenue Traffic Operations Study City nf lowa City/University of lowa III. EXISTING CONDITIONS This section of the report describes the existing conditions in the project area, including the existing street configurations, traffic conditions and other features of the corridor. These conditions comprise the framework for evaluating existing traffic operations and illustrate the constraints and other factors which will influence the feasibility and cost of future improvements. EXISTING STREET NETWORK The major streets within the study area are part of the city's arterial street network, connecting a large portion of western Iowa City, as well as University Heights, with the downtown area and the University of Iowa. These streets also connect between several major north-south arterials, including U.S. 218 on the west and U.S. 6/Iowa 1 (Riverside Drive) (Figure 2). Figure 2. Street Network Within the study area, the arterial street pattern forms a loop configuration through the project ama, with westbound traffic using Grand Avenue, South Grand Avenue and Melrose Avenue, while eastbound traffic follows Melrose Avenue, Byington Road and Grand Avenue. 65076/lO.040/Melrose GrandTrafficCHs3-4.doc -4- October 2003 Mlerose Avenue/Grand Avenue Ttz{ffic Operations Stuc~v Ci0' (f lowa Ci(v/U,lil'ersi(v of Iowa The lane configurations of the existing streets are as follows: · Grand Avenue: ,- Five-Lane Divided Street (Byington Road to Riverside Drive) - Three-Lane Divided Street With Two Westbound Lanes and One Eastbound Lane (Pharmacy Road to Byington Road) · South Grand Avenue: Two-Lane Street · Melrose Avenue: -- Three-Lane Street, With 5-Foot Paved "Shoulders" for Buses and Bicycles (West of South Grand Avenue) · - Two-Lane Street, With On-Street Bike Lanes (South Grand Avenue to Byington Road) · Byington Road: -- Two-Lane Street, One-Way Northbound (Melrose Avenue to Grand Avenue) ,.' Two-Lane, Two-Way Street (North of Grand Avenue) Figure 3 illustrates the existing street network and adjacent conditions within the project area. Figure 3. Existing Conditions in Project Area Mlerose A l'enue/(lrtmd A l'emte Trq~ic Opcralions Study Cily ~!~'](llt'(t Cio~University qf lowa PII'~ SI('AI. (.]ONI)I'I'IONS A review of field conditions and existing records was conducted to determine thc physical conditions of the corridor which may influence future improvements. Some of the pertincm physical conditions are summarized below. · Adjacent Land Use. The land use within the study area consists predominantly of University of Iowa facilities and adjacent residential neighborhoods. The UI facilities include two residence halls (Rienow Hall and Slater ttall), the Boyd Law Building, the Athletic Learning Center currently under construction, and other facilities and parking lots. The Field House. Quadrangle and }tillcrest Residence Halls, and University of lowa Hospitals and Clinics are immediately adjacent to the project site. The residential area bordering Melrose Avenue to the south includes housing, along with some additional University of Iowa facilities (refer to Figure 3). · Access Points. Approximately 12 private access points connect to the public street system in this area. These access points include private driveways, parking lot entrances and multiple-use entrances. In most cases, these driveways provide the only access available to the properties in this corridor (Figure 4). Figure 4. Existing Access Points on Melrose Avenue · Topography. While portions of the corridor are relatively fiat, the easterly portion of the corridor includes steeper topography which will affect the constructibility and cost of future improvements. Topographic mapping with 2-foot contour lines was obtained for the entire area to assess these issues. Some of the most influential topographic features include: Steep grades on Byington Road and North Byington Road (approximately Figure 5. Steep Grades on Bymgton Road 8 percent), which may limit certain options for reconstruction (Figure 5). Mleroxe Avenue/Grrmd A vemle Trqffic Operations Study CiO' ~¢ lowa Ci07'Unil'erxiO' (~f lowa Figure 8. Utility Fixtures at Grand/Byington Figure 9. Underground LJtility Fixtures on Grand Avenue · Other Features. A variety of other physical features were reviewed in the field and considered throughout the development of alternatives. These features included major items such as the pedestrian overpass on Grand Avenue to lesser features such as existing trees and landscaping. TRAFFIC VOLt MES Existing traffic counts were provided by JCCOG and formed the basis for this traffic study. Traffic counts were taken in the spring of 2002 and 2003, on days the University was in session, and included: · 24-hour counts on each street, subdivided into 15-minute intervals. · Peak-hour turning movement counts at each intersection. Morning and afternoon peak-hour counts were conducted between the hours of 7:00 and 9:00 a.m., and 4:00 and 6:00 p.m. · Pedestrian counts were taken along the adjacent sidewalks to determine the number of pedestrians crossing each street within the study area. It was observed that pedestrian crossings were not confined to the marked crosswalks, and pedestrian crossing counts were taken to represent the total crossings observed in each half-block segment. · Traffic flow was observed and videotaped in the field for both the morning and afternoon peak conditions. Based on the above data, it was determined that the morning peak-hour occurred between 7:30 and 8:30 a.m.. and the afternoon peak-hour occurred between 4:30 and 5:30 p.m. The afternoon peak-hour traffic was observed to be heavier than the morning peak-hour. Both the morning and afternoon peak hours were analyzed as part of this traffic study. The traffic volumes used for this study are shown in Figure 10. 65076/lO.O~O/Mehoxe GrandT>affil('lL~3 4. do~ 8- October 2003 Mlerose Avenue/Grand Avenue Traffic Operations Study City of lowa City/University of lowa Figure 10. Existing Traffic and Pedestrian Volumes FUNCTIONS OF EXISTING ROADWAY SYSTEM The existing streets in this corridor serve multiple traffic-related functions. As part of the arterial street network in Iowa City, a large component of "through" traffic passes through this corridor. Competing with that traffic is another large component of "local" traffic which has an origin or destination within the corridor. These origins/destinations include the parking facilities, homes, University facilities and side streets Functions of Existing Streets connecting to the main arterial streets. Several bus transit routes in Melrose/Grand Area use this corridor, with numerous buses per day currently using · Through Traffic these streets. Some of the buses use the Grand Avenue route, · Local Traffic (Access) making a U-turn at Pharmacy Road and utilizing the bus stop · Bus Routes and Drop-Offs near Rienow Hall. Other buses pass through the corridor · Emergency VehicleRoutes traveling to and from West Melrose Avenue. Emergency · Delivery Vehicles vehicles must be accommodated from either direction to the · Parking University of Iowa Hospitals and Clinics (UIHC). The UIHC · Pedestrians Emergency Trauma Center entrance is located just north of the · Bicycles project area via Pharmacy Road. Delivery trucks must also use · Utilities these streets to serve the various buildings. On-street parking is not a major function in this area, although a small number of handicap and short-term parking stalls are located along South Grand Avenue. Pedestrian and bicycle usage is heavy throughout the corridor, including longitudinal movements along the streets as well as crossings at various points. Finally, the street areas accommodate a significant number of overhead and underground utilities. When compared to most urban streets, this study area accommodates an unusually high density of competing traffic needs and functions within a compact area. One of the objectives of this study is to find a balanced solution which serves all of these traffic functions. 65076/lO.040/Melrose-GrandTrafficCHs3-4.doc -9- October 2003 Mlerose Avenue/Grand Avenue Traffic Operations Study City of lowa City/University of lowa IV. ANALYSIS OF EXISTING TRAFFIC OPERATIONS Existing traffic operations were evaluated for both the morning and afternoon peak hours using the SYNCHRO/Sim Traffic computer model. The SYNCHRO/Sim Traffic model is a dynamic, real-time model which simulates traffic flow through an interconnected street system. The model also generates a detailed analysis of the traffic operations, including such items as capacity and level of service, delay, travel speeds, queuing, fuel consumption and other measures. The model also evaluates traffic signal coordination and computes the optimum traffic signal settings for the system. Results of the existing traffic analysis are summarized in Table 1, and additional detail is included in the appendix to this report. The existing traffic operations were also observed in the field. It was observed that the computerized traffic model closely replicated the conditions and deficiencies which were observed in the field. TABLE 1 RESULTS OF INITIAL TRAFFIC ANALYSIS (EXISTING STREET CONDITIONS) Average Delay Maximum Most Level of Per Vehicle Queuing Significant Location Service* (Seconds) (Feet) Deficienc~ Grand/Riverside Intersection E 78.8 464 Queuing, Lane Capacity Grand/Byington Intersection E 43.3 251 Unconventional Intersection, Queues From Riverside South Grand/Melrose Intersection A 9.1 301 Lack of Southbound Left-Turn Lane South Grand Avenue ......... Lack of Tum Lanes for Parking Lots/Ramps *See Page 2 for definition of"Level of Service." TRAFFIC SAFETY REVIEW Traffic crash records and statistics within the project area were reviewed for the most recent 5-year period. Locations, types and frequencies of crashes were evaluated, and high-crash locations were determined. A collision diagram was developed for each intersection within the project area (refer to appendix). Table 2 summarizes some of the key traffic crash statistics. By reviewing the traffic crash statistics, the most hazardous locations were determined; and the causative factors were determined through an analysis of the collision diagrams, traffic volumes and physical conditions at the intersection. One location of particular concern was noted in the traffic safety review. The intersection of Grand Avenue and Byington Road has a high incidence of broadside collisions, particularly involving southbound traffic. This situation is likely caused by southbound traffic attempting to turn left and fairing to yield to either eastbound traffic on Grand or northbound traffic on Byington. A total of eight collisions 65076/lO.040/Melrose GrandTrafficCHs3 4.doc -]0- October 2003 Mlerose Avenue/Grand Avenue Traffic Operations Study City of lowa City/Ut~iversity of lowa involving southbound traffic were recorded in a five-year period, not withstanding the very light volume of southbound traffic. TABLE 2 SUMMARY OF TRAFFIC CRASH STATISTICS Number of Crashes, 1995-2000 Intersection Broadside Rear-End Fixed Object Pedestrian Other Total Melrose Avenue and Melrose Court 0 8 I I 4 14 Melrose Avenue and South Grand 2 3 0 0 2 7 Grand Avenue and South Grand I I 2 0 5 9 Grand Avenue and Byington 6 7 0 I 10 24 Grand Avenue and Riverside 10 39 2 2 17 70 65076/lO.040/Malrose GrandTrafficCHs3-4. doc - I I - October 2003 Melr(;,~e A vem~e/f.;rand A venue Trc([fic Operations Study Ci0' qf lowa Cio'/UtliversiO' q[hm'a V o I)ESCRIPTION OF ALTERNATIVES After reviewing the existing traffic operations and obtaining input from the Technical Advisory Committee, several alternatives were developed for each location in the project area. The alternatives included "spot improvements" to address localized needs and deficiencies as well as area-wide alternatives of a larger magnitude. The objective of the alternatives was to ultimately develop "system improvemeuts" which would address all of the traffic-related functions and enhance traffic operations throughout the project corridor. The objective was also to develop practical and cost-effective solutions which would yield significant traffic benefits while avoiding unacceptably high costs and impacts. The remainder of this chapter summarizes the observed deficiencies and problems at each location, followed by a description of the alternatives which were considered. MEI,ROSE AVENI E/~OI TH (~R*~NI) .,~VEN[ E AREA (Fl¢;t RE I 1 South Grand Avenue at this intersection consists of a two-lane, two-way street. Melrose Avenue is currently a two-lane, two-way street on the east approach, and three-lane cross section on the west approach. However, the center laue of the west approach is CmTcntly utilized as a westbound left-turn lane for Melrose Court. A stop sign controls westbound traffic on Melrose Avenue, and southbound left- turning traffic on South Grand Avenue is required to yield. Southbound, right-turning traffic and eastbound traffic are free movements at this intersection. Melrose Ave./South Grand Area Problems: · Southbound left turns block intersection No room for right tums · Wcslbound thni movemenl dilficull · Parking Iofframp access backs onto South Grand · Melrose Coull signals queue inlo intersection · Lucon Drive delays Figure 1 I Melrose Avenue/Grand A venue Trqffk: Operation.~ Study Ci0' of Iowa Cit37'University of lowa BYIN(;T¢)N ROAD/(;RANI) AYENUE AREA (FIGURE 17) At this location, Grand Avenue is a divided, two-way street, with one eastbound lane and two westbound lanes approaching the intersection. Byington Road is a two-lane, one-way street on the south approach. with both lanes turning right onto Grand Avenue. Northbound through movements and northbound left- turn are also permitted from Byington Road, although a separate lane is not provided for these movements. The north approach is a two-lane, two-way street controlled by a stop sign. . Byington Road/Grand Ave. Area Figure 17 This intersection is characterized by heavy traffic volumes on the west, south and east legs, and an unconventional and confusing layout for some drivers. The northbound double-right turn movement is uncontrolled, while the northbound through and left-turning movements must stop. No separate lane is provided for these movements, and storage space is only adequate for approximately one vehicle. Eastbound through traffic must stop, while westbound through traffic is uncontrolled. Southbound traffic, especially left turns, must find an adequate gap in the traffic from three directions. A review of the traffic crash history at this location indicates a large incidence of broadside or left4urn violations for southbound traffic. Rear-end collisions were also frequent on the south and west approaches. Four alternatives were developed at this location, as illustrated in Figures 18 to 21. The objective of these alternatives was to eliminate some of the problematic conflicts and to create a safer intersection with a more conventional layout. 65076/lO.(MO/Melrose-GtandTraffic(Wq.doc -]6- October 2003 Melro.se Avenue/Grand Avenue TraJ]~c Operation.~ Study Ci? ¢4f hllt'a Cit~Unil,ersiO, r4f lowa (;R '~NI) ,.\~I'~NII'JRI~I':RSII)I~ I'}RD, I'; IN I'I'~RSI';C'I ION (I;I(;I.'RE 22) This intersection carries the highest traffic volumes of any location in the corridor. The intersection is congested during peak hours and causes a low level of service and long delays for all traffic. During afternoon peak hours, eastbound traffic backs up into the Grand Avenue/Byington Road intersection, sometimes extending all the way to Melrose Avenue. These queues further inhibit traffic flow through the Grand Avenue/Byington Road intersection. Emergency vehicle traffic as well as transit vehicles are impeded by the queues and delays which occur at this intersection. Grand/Riverside Intersection Problems: · Congcslcd inlcrscc6on · High delays/Iow level of service · Eastbound queues back up on Grand Ave It) Byington and Melrose · Emergency vehicle traffic impeded by congestion · l,imited area t~r expansion River bridges Pedestrian bridges Reladring walls Figure 22 Physical conditions at this location will restrict the type of alternatives which can be cost effectively considered. Some of these constraints include: · Widening of Riverside Drive to the south would impact the Iowa River and the University of Iowa Hydraulics Laboratory or the University of Iowa Law School site. · The east leg of this intersection (Burlington Street) is on a bridge over the Iowa River. Widening would involve a major cost. · A high retaining wall is located along the Boyd Law Building in the southwest quadrank limiting the potential for widening in that direction. " Two pedestrian overpasses are located over Riverside Drive and Grand Avenue. The piers and ramps adjacent to Grand Avenue and Riverside Drive are an impediment to pavement widening. · Large, underground utilities are located in the northwest quadrant, including two steam tunnels. However, some widening appears possible in this quadrant. 6 5076/l O 040/Melmse-GrandTrq~TcCH q doc -19- October 2003 Melrose Avemw/(;rand Avenue Trq[~c Operations Study Ci0' c~{ hm'a CiO'IUn iversitv ~f Iowa NEv~ ~'l REICI' ('()NNEt'TIONY, Two alternatives were investigated for new street construction. The purpose of these alternatives was to create an outlet or relief route For some of the through traffic, thereby reducing the traffic and congestion at Riverside Drive. These alternatives are described as follows. · Melrose - Riverside Ramp (Figure 29). This concept would construct a new, one-way ramp from Melrose Avenue to Riverside Drive, which would accommodate the eastbound to soulhbound traffic. Currently, this traffic must use Byington Road and Grand Avenue, passing through the Grand Avenue/Riverside Drive intersection. Due to the physical conditions in this area, such a ramp would include a steep downgrade as it passes over the bluff and would traverse a wooded area south of the Law Building parking lot. It was estimated that this ramp would serve approximately 1.800 vehicles per day, thereby reducing the overall traffic at the Grand Avenue/Riverside Drive intersection by about 4 percent. Ramp From Melrose to Riverside Altcrnalive I)escriplion: at Grand/Riverside by 759~ Figure 29 6fiO76//OO40/Melrt~e (;randI'raff~Cll5.do~ 24 October 2003 Melrose A venue/Grand A venue Traffic Operations Study Ci(v of lowa C#y/Universi(y of lowa VI, EVALUATION OF ALTERNATIVES After development of the alternatives, a two-step evaluation process was used to compare and evaluate the advantages and disadvantages of each alternative. · Level I Screening. This step provided a preliminary assessment of traffic improvements and a qualitative comparison of the alternatives. A field review was conducted, and the screening results were presented to the Technical Advisory Committee. As a result, several alternatives were deleted from further consideration, and modifications were made to some of the alternatives. · Final Evaluation. This step involved a more detailed, quantitative evaluation of traffic operations and a comparison of the remaining alternatives. Results were discussed with the Technical Advisory Committee, and the Committee's input was considered in developing the final recommendation. This chapter of the report summarizes the evaluation process in more detail. LEVEL I SCREENING The objective of this step in the evaluation process was to give equal consideration to each of the initial alternatives, eliminate those which had obvious flaws, and identify the remaining alternatives for more detailed evaluation. The results of this evaluation are listed in Table 3. The screening factors listed in this table are defined as follows: · Insufficient Benefit or Degradation of Traffic Operations. Some of the alternatives were eliminated if they provided only marginal improvements in traffic operations or if another similar alternative provided significantly higher benefits. In some cases, alternatives were found to degrade certain traffic functions such as emergency vehicle or bus routing. · Excessive Right-of-Way Impacts. Some of the alternatives were deleted because of major right- of-way impacts, particularly if another alternative yielded similar traffic benefits with lesser impacts. · Excessive Physical Constraints. Major physical constraints, such as underground utilities, adjacent retaining walls, existing pedestrian overpasses and topographical constraints, will impact the constructibility and construction cost for some alternatives. Some of the alternatives were deleted if these constraints were deemed to be excessive in comparison to the traffic-related benefits. As an example, constructing a left-turn lane in the Grand Avenue median may involve a major cost in utility relocation while serving very few vehicles. 65076/lO.040/Melrose-GtandTral]~cCH6. doc -26- October 2003 Melrose A venue/Grand A venue Traffic Operations Study Ci(y of lowa City/University of lowa · Compatibility with Future Development. Construction of new roadways can impact the potential for future land use and development. As an example, a new roadway will consume land which may be planned for other purposes. In addition, diagonal alignments were considered to be less compatible with good land development potential in this area, due to the relatively large area of right-of-way which would be needed and the less desirable wedge-shaped parcels which would remain. University of Iowa officials have noted that a diagonal alignment would be disruptive to the University's plans for this area and would disconnect the new Athletic Learning Center from the adjacent residence halls and dining center. · Environmental Impacts. Most of the land in this corridor has been previously disturbed and natural environmental impacts are not expected to be a major constraint. Two buildings are listed on the National Register of Historic Places, Institute of Religion at 503 Melrose Avenue and the Cannon Gay House at the northeast corner of Melrose Avenue and Grand Avenue Court. None of the alternatives were deleted because of environmental factors. TABLE 3 LEVEL 1 SCREENING EVALUATION Screening Factor Excessive Excessive Compatibility Insufficient Right-of-Way Physical With Future Environmental Recommended Alternative Benefits Impacts Constraints Development Impacts to be Deleted Melrose/S. Grand Alt. I X X Alt. 2 X X Alt. 3 Alt. 4 X X X ByingtmffGrand Alt. I X X Alt. 2 Alt. 3 X X Alt. 4 X X X Riverside/Grand Alt. 1 Alt. 2 Alt. 3 Two-Way Byington Alt. 1 Alt. 2 X X X Bus Stop at Slater Hall X X X One-Way System Note 1 Melrose-Riverside Ramp X X New lowa River Bridge X X Note 1: The one way system alternative was retained for l~rther evaluation and later modified to allow certain two-way movements. 65076/lO. 040/Melrose-GrandTra#icCH6.doc -27- October 2003 Melrose Avenue/Grand Avenue Traffic Operations Study City of Iowa City~University of Iowa RESULTS OF LEVEL I SCREENING As a result of the Level I Screening Analysis, 10 alternatives were recommended to be deleted and 7 alternatives were retained for further evaluation. The alternatives retained for final evaluation included the following. Melrose Avenue/South Grand Avenue · Alternative 3 - Add right-turn lane to parking ramp entrances and Melrose Avenue, improve intersection radius for southbound right-turn movement, add northbound lane between Melrose Avenue and Grand Avenue for parking lot/ramp access. Byington Road/Grand Avenue Intersection · Alternative 2 - Close median on Grand Avenue, eliminating northbound left, northbound through and southbound left movements, and realign Byington Road to merge directly into Grand Avenue. The eastbound lane of Grand Avenue would also be realigned to provide a more conventional intersection. Grand Avenue/Riverside Drive Intersection. (All three of these alternatives were retained for final evaluation.) · Alternative 1 - Improve Signal Timing · Alternative 2 - Add Right-Turn Lane for Eastbound Grand Avenue. Due to the location of a retaining wall near the Law Building, this alternative would be accomplished by widening Grand Avenue to the north and shifting the eastbound and westbound through lanes to the north. The existing southerly lane would then become a right-turn lane. · Alternative 3 - Add Double Left-Turn Lane to Westbound Burlington Avenue. This alternative would retain the same four westbound lanes on Burlington, but would allow a double left-turn movement from two of the lanes. The median on the south approach would need to be modified to accommodate the side-by-side turning traffic, and the traffic signal pole in the median would need to be relocated. Two-Way Byington Road · Alternative 1 - Convert Byington Road to a three-lane, two-way street and improve the existing alignment by flattening the curves on both ends. One-Way Street System · Alternative 1 - Convert portions of Grand Avenue, South Grand Avenue, Melrose Avenue and Byington Road to a one-way, counterclockwise loop. During the final evaluation, some modifications were made to this one-way alternative. 65076/lO(J4t)/Melroxe GrandTra[[[cCH6.doc -28- October 2003 Melrose Avenue/Grand Avenue Traffic Operationx Study City of lowa City/University of lowa FINAL EVAI~UATION After completing the Level I Screening, a more quantitative review of certain factors was conducted to compare the remaining seven alternatives. This step was completed in order to provide the City and University officials with more detailed information to assist their final decision-making process. The results of the final evaluation are summarized in this section. The final evaluation results were also presented to the Technical Advisory Committee on June 17, 2003. Comments from Committee members, as well as the technical evaluation results, were used in formulating the final recommendation. I. Final Evaluation of Traffic Operations. Each of the alternatives was analyzed for traffic capacity, level of service, delay and other operational measures using the SYNCHRO/Sim Traffic Model. Results of the computerized modeling are included in the appendix to this report. A synopsis of the key Measures of Effectiveness is included in Table 4. TABLE 4 TRAFFIC OPERATIONS EVALUATION SUMMARY OF KEY MEASURES OF EFFECTIVENESS Average Delay Maximum Fuel "Reserve Level of Per Vehicle Queuing Consumption Capacity" Alternative Service (Seconds) (Feet) (Gals/Day) (Percent) Mclrose/S. Grand Intersection · Existing A 9.1 301 214 <10% · Alt. 3 (4 Lanes) A 6.2 138 203 30-40% Byington/Grand Intersection · Existing D 44.0 251 721 30-40% · Alt. 2 (Close Median; Improve Alignment) A 9.0 248 501 40-50% Riverside/Grand Intersection · Existing E 78.8 464 2,784 <10% · Alt. I (Improve Signal Timing) * * * * * · Alt. 2 (Add EB Right-Turn Lane) D 49.9 325 (EB) 1,992 10-20% · Alt. 3 (Add Double WB Left-Turn) D 53.3 235 (EB) 1,992 10-20% System Improvements · Existing C 25.0 N/A 6,072 <10% · 2-Way Byington Road ** ** N/A ** ** · One-Way Loop B 12.0 N/A 4,656 20-40% · Adjustments to the timing settings of the fully-actuated signal system may result in minor improvements to the operation of the system. · * Initial evaluation with three-lane concept showed need for additional lanes in some areas. Footnotes: Definitions of Terms Level of Service. This is a descriptor of the relative congestion on a roadway, generally measured in terms of delay and travel speeds. The level of service is also a measure of driver discomfort and frustration, fuel consumption and lost travel time and may be correlated with traffic safety. As traffic becomes more congested and delays increase, drivers are more likely to become impatient, increasing the possibility of traffic crashes. Urban streets in major cities are typically designed to operate at a Level of Service "D" or better, with a preferred operation being at Level "C" or better. 65 76/io 040/Melrose-GtandTrt~[l[cCH6. doc -29- October 2003 Melrose Avenue/Grand Avenue Traffic Operations Study Ci(y qf lowa Cit37Universi0, of lowa Average Delay Per Vehicle. As traffic congestion increases, the probability of stopping at each intersection also increases as well as the average duration of each stop. At signalized intersections, average delays of 15 to 25 seconds per vehicle are considered a Level of Service "C," while average delays of 25 to 40 seconds per vehicle are defined as Level of Service "D." Maximum Queuing. The length of queues which develop at urban intersections are another measure of traffic operations. Long queues can sometimes extend beyond the length of turning lanes, thereby blocking the upstream through lanes. In some locations, long queues can extend through the next intersection, blocking access to and from the side street or other access point. The maximum queuing listed in Table 4 is defined as the 95th percentl]e maximum. Fuel Consumption. This measures the estimated fuel consumed by all vehicles passing through the intersection, beginning and ending at a defined point near the intersection. The difference between the alternatives illustrates the benefit of the proposed improvement. Reserve Capacity. This factor provides an estimate of the additional traffic which could be accommodated over and above the existing traffic volumes before a Level of Service "D' is exceeded. While the evaluation of future traffic forecasts is beyond the scope of this study, the reserve capacity provides an estimate of future increases which can be accommodated and shows where the future bottlenecks are most likely to be located. 2. Final Evaluation of Traffic Functions. In addition to carrying the existing and future traffic volumes, the streets in this con'idor are expected to serve a variety of special functions. These functions include: · Through Traffic (Serving Vehicles Which Pass Entirely Through the Project Area) · Local Access (Serving Traffic With Either an Origin or Destination Within the Project Area) · Public Transit (Accommodation of Buses Passing Through the Area or Stopping Within the Project Area, Including the Location and Convenience of Bus Stops) · Emergency Vehicles (Particularly Service to the University of Iowa Hospitals and Clinics) · Delivery Trucks · On-Street Parking · Pedestrians (Including Safe Crossing Locations and Accommodating Pedestrians Along the Sidewalks) · Bicycles (Including Safe Crossing Locations and Accommodating Bicycles Along the Streets) · Utilities (Accommodation of Existing Overhead and Underground Utilities) 65076/lO.(MO/Melrose-GrandTrqfficCH6.doc -30- October 2003 Melrose Avenue/Grand Avenue Traffic Operations Study City of lowa City/University of lowa Although it is not practical to quantify all of the functional characteristics of this roadway system, it is important to consider these functions in the decision-making process. Each of the alternatives was compared to the existing system, and improvements or degradations from existing conditions were noted. Table 5 summarizes the results of this evaluation. TABLE 5 FUNCTIONAL EVALUATION Alternative ~ ~ ~ < ~ ~ m>~ ~ ='~ ~. ~. ~'~ :'~' S. Grand/Melrose Alternative 3 +2 +2 +2 +2 +2 0 0 0 -I Grand/Byington Alternative 2 +2 +2 +2 +2 +2 0 0 0 -1 Grand/Riverside Alternative I +1 +1 +1 +1 +1 0 0 0 0 Grand/Riverside Alternative 2 +2 +2 +2 +2 +2 0 0 0 -2 Grand/Riverside Alternative 3 +2 +2 +2 +2 +2 0 0 0 -2 2-Way Byington Road +1 +1 0 0 0 0 +1 +1 -1 One-Way Loop +2 -I -2 -2 -2 0 +1 +1 -I NOTE: Table indicates the improvement or degradation of various traffic functions, compared to existing conditions. 0 = Similar to Existing Conditions +1 = Improvement Over Existing Conditions +2 = Significant Improvement Over Existing Conditions - 1 = Ix:ss Desirable Than Existing Conditions -2 = Significantly Less Desirable Than Existing Conditions Some of the key distinctions between the alternatives are further explained as follows. · Through Traffic and Local Access. All of the alternatives will reduce delays, tmprove capacity, and thereby improve the conditions for through traffic and most local access traffic. The one-way loop system will require out-of-distance travel for some destinations, including the Boyd Law Building, although entering and exiting some driveways and side streets may be easier because of the improved traffic flow. · Transit Service. Bus operations and schedules will benefit from all of the improvements which reduce delays and improve capacity. The one-way loop system would require significant changes in bus routes, which could no longer make a U-turn on Grand Avenue or stop at the eastbound drop-off lane near Slater Hall. If this bus stop were relocated to the Byington Road/Grand Avenue intersection, passengers would need to cross Byington Road and walk up the hill to reach Rienow or Slater Halls or other destinations to the west. (NOTE: The "Modified One-Way Loop," described later, would allow eastbound buses on Grand.) · Emergency Vehicles. The speed and reliability of emergency service to the University of Iowa Hospitals and Clinics and other destinations will be enhanced by any of the alternatives which reduce delay and improve capacity. The one-way loop system may hinder emergency vehicle service to University of Iowa Hospitals and Clinics, requiring eastbound vehicles to travel two additional blocks out of the way and pass through two 65076/lO. 040/Melro~e-GrandTrqfficCH6 doc -31- October 2003 Melrose A venue/Grand A venue Traj]Tc Operations Study City of lowa City/University of Iowa additional intersections. In addition, emergency vehicles which miss the required left- turn at Byington/Grand would end up at Riverside Drive, causing a significant delay in backtracking to reach University of Iowa Hospitals and Clinics. (The Modified One-Way Loop, described later, would correct this deficiency.) · Delivery Trucks. Traffic service for delivery trucks destined for University of Iowa Hospitals and Clinics or the residence halls would be similar to the previously described traffic service for buses and emergency vehicles. · On-Street Parking. The existing handicap and short-term parking on South Grand Avenue could remain in-place for any of the alternatives. The University intends to eliminate the back-out parking on the east side of Grand Avenue and to reconfigure the parking on the west side so that vehicles will not back out directly into the through traffic lanes. Due to the small number of on-street stalls, parking is a very minor function of this street system. · Pedestrians. Significant pedestrian traffic crosses Grand Avenue and South Grand Avenue near the Field House and the residence halls. Many pedestrians also cross Melrose Avenue at the signalized Melrose Court intersection. The two-way Byington Road alternative would eliminate through traffic from some of these locations, improving pedestrian safety. The one-way loop system would also improve pedestrian safety, since pedestrians would only need to look in one direction for an adequate gap in the traffic. It should be noted that most pedestrians in the project area are adults and are accustomed to walking in mixed environments. Pedestrian safety has not been observed to be a major problem in this corridor. Within the study area, two pedestrian accidents were recorded in the last six years. One of these accidents occurred near Melrose Avenue/Melrose Court, and one occurred near Grand Avenue/Byington Road. Both accidents resulted in "possible injuries." Two additional pedestrian accidents occurred at Riverside Drive from pedestrians not using the pedestrian overpasses. · Bicycles. Bicycles are accommodated on separate on-street lanes along Melrose Avenue. Bicyclists were also observed to mix with pedestrian traffic on sidewalks. Impacts to bicycle traffic are generally minimal for any of the alternatives, although bicycle crossings may be improved for the 2-way Byington Road and one-way loop alternatives, similar to the pedestrian crossing improvements. " Utilities. All of the alternatives except Grand/Riverside Alternative 1 will involve some level of utility impacts and/or relocation. The most significant impact would be at the northwest corner of Grand Avenue/Riverside Drive where underground utilities and possibly a steam tunnel vent would be affected by the proposed widening. MODIFICATIONS TO FINAL ALTERNATIVES After consideration of the technical evaluation, the alternatives were reviewed for possible modifications and improvements. It was noted that the one-way loop system, in combination with several of the intersection improvements, would significantly improve service for through traffic and would have 65076/lO. 040/Melrose-GrandTrafficCH6.doc -32- October 2003 Melrose Avenue/Grand Avenue Traffic Operations Study Ci~ qf lowa City/University of Iowa desirable aspects for pedestrian and bicycle traffic. Some of the disadvantages of this alternative resulted from increased travel distance for emergency vehicles, transit buses and delivery vehicles. In addition, access to the parking lots and existing/futura parking ramps on South Grand Avenue would be difficult and cimuitous for this alternative. Accordingly, modifications to the one-way loop system were investigated to see if these problems could be alleviated. The result was a modified one-way system, which allows selected traffic movements in the opposite direction to serve these functions. A description of the modified one-way system is as follows. DESCRIPTION OF MODIFIED ONE-WAY I,OOP This system generally includes a counterclockwise, one-way loop around Melrose Avenue, Byington Road, Grand Avenue and South Grand Avenue, with the following exceptions. 1. South Grand Avenue would remain a two-way street. This would allow direct access to the University of Iowa Hospitals and Clinics Emergency Trauma Center, direct access to the parking ramps and lots along South Grand Avenue, and a direct route for other traffic and delivery vehicles accessing Pharmacy Road. 2. The existing eastbound lane of Grand Avenue would remain open only for eastbound transit buses, emergency vehicles and deliveries to the Slater Hall loading dock. This could be accomplished without any widening of Grand Avenue, including any encroachment into the existing median. Transit bus routes and drop-off points could remain the same as existing. 3. The small segment of Grand Avenue between Grand Avenue Court and Byington Road would remain open to all eastbound traffic. Traffic from Grand Avenue Court would be permitted to turn east or west onto Grand Avenue, eliminating a major detour for eastbound traffic from Grand Avenue Court. The small volume of this traffic should not materially detract from the overall traffic operation of the system. Implementation of these modifications to the one-way loop would eliminate most of the functional deficiencies of the one-way system. The revised functional evaluation for this alternative is shown in Table 6, and the revised street layout is shown in Figure 31. TABLE 6 FUNCTIONAL EVALUATION MOD1FIED ONE-WAY LOOP = '~ .~ ~ .2 .~ ~ ~ ~ ~ g. .'-2 Alternative ~ [- ~ < ~ ~ ~ > c2 ~. h5 ~ Modified l-Way Loop +2 +1 +1 +1 +1 0 +1 +1 +1 NOTE: Table indicates the improvement or degradation of various traffic functions, compared to existing conditions. 0 = Similar to Existing Conditions +1 = Improvement Over Existing Conditions +2 = Significant Improvement Over Existing Conditions -1 = Less Desirable Than Existing Conditions -2 = Significantly Less Desirable Than Existing Conditions 65076/lO. 040/Melrose-GrondTrq~-tcCH6.doc -33- October 2003 Melrose Avenue/Grand Avenue Traffic Operations Study City of lowa City/University of lowa VII. RECO IENI,, T,ONS The recommended improvements to the street system and a summary of the resultant traffic operational improvements are described in this chapter. In addition, recommendations are given for prioritizing and staging the improvements. RECOMMENDED [MPROVEMENTS The recommended improvements, as described in the previous chapters, include the following elements. 1. Revise traffic circulation pattern to a Modified One-Way Loop System. · Melrose Avenue to be one-way eastbound, east of South Grand Avenue. · Byington Road to be one-way northbound. · Grand Avenue to be one-way westbound between South Grand Avenue and Grand Avenue Court, except that transit buses, emergency vehicles and University of Iowa service vehicles would be allowed on the eastbound lane. Traffic from Grand Avenue Court would also be permitted to turn east or west onto Grand Avenue. · South Grand Avenue to be an unrestricted two-way street. At Grand Avenue, only authorized vehicles would be allowed to turn right onto Grand Avenue. Authorized vehicles would include buses, emergency vehicles and University of Iowa service vehicles. A U-turn location is present at the intersection of Grand Avenue and South Grand Avenue to provide an "escape route" for other traffic on Grand Avenue. Several traffic control methodologies are possible for implementing and enforcing the authorized eastbound traffic on Grand Avenue. Methods to allow the authorized vehicles to enter eastbound Grand Avenue while preventing unauthorized vehicles include: 1 ) Signing only. 2) Automatic gate, actuated by pavement loop detector, supplemented with signing. 3) Gate actuated by card reader, with cards provided to all authorized users. 4) Gate actuated by radio signal, with actuators provided to all authorized users. 5) Gate actuated by addressable loop detectors, with actuators installed on all authorized vehicles. Option 2 is recommended as a cost-effective solution. The gate would provide a more visible and positive deterrent than signing only to discourage unauthorized usage. Options 3, 4 and 5 would be more expensive and would require all authorized users to be identified. 65076110.(MO/Mrlrose GrandTrafficCH7Moc -35- October 2003 Melrose Avenue/Grand Avenue Traffic Operations Study City of Iowa City/University of Iowa TRAFFIC OPERATIONS OF RECOMMENDED SYSTEM A summary of the key traffic operational measures and level of service is shown in Table 7 for the morning and afternoon peak hours. The recommended system represents a significant improvement in traffic operations compared to existing conditions. TABLE 7 COMPARISON OF TRAFF1C OPERATIONS FOR RECOMMENDED IMPROVEMENTS Average Delay at Average Network Riverside Fuel Consumption Speed (Seconds) (Gal Per Hour) Morning Peak Hour Existing 15 37.0 146 After Improvements 15 29.0 142 Afternoon Peak Hour Existing 9 78.7 253 After Improvements 14 57.7 193 Reserve Capacity An analysis of "reserve capacity" shows that the recommended system can accommodate the existing traffic volumes plus an increase in these volumes for futura conditions. The Riverside Drive/Grand Avenue intersection will have the smallest reserve capacity, indicating that this intersection will be the first to experience bottleneck conditions as traffic volumes increase. With the recommended improvements, this intersection will accommodate an increase of approximately 10-15 percent over existing traffic before exceeding a Level of Service "D." Other elements of the recommended system will have between 25 and 40 percent reserve capacity over the existing traffic volumes. One roadway that will continue to constrain traffic capacity will be the 3-lane segment of Melrose Avenue west of this project area. OPPORTUNITIES FOR ENHANCEMENTS The proposed improvements will impact some of the existing green space in the corridor, including some of the trees along South Grand Avenue and a portion of the grassed/wooded slope near the Boyd Law Building. However, new space for possible enhancements will be created in the median area on Grand Avenue and in the large islands at Byington Road/Grand Avenue. It is recommended that these areas be used to re-establish and enhance the landscaping and green space in the corridor. PRIORITIES AND STAGING It is recommended that the improvements be staged (as summarized below) to construct the lower-cost elements first, followed by the improvements on South Grand Avenue which are associated with the pending parking ramp expansion. The Modified One-Way Loop System can be implemented in stages, with the first stage including temporary modifications at the Byington/Grand intersection. This would include median modifications to prohibit southbound left turns and lengthening the storage space for northbound left-turn vehicles. Construction of the higher-cost elements, including the Byington Road curve and the additional lanes at Riverside Drive, can be the final stages of construction. 65076/lO.040/Melro.~e-GrandTrafficCH7.doc -39- October 2003 Melrose Avenue/Grand Avenue Traffic Operations Stuc{y City of Iowa City/University of lowa The following sequence of construction is recommended. I. Review traffic signal timing and settings and modify if necessary to reflect existing traffic conditions. 2. Widen South Grand Avenue in conjunction with parking ramp expansion. This project includes the widening of Melrose Avenue to four lanes between South Grand Avenue and Melrose Court. 3. Implement Modified One-Way Loop System. Include temporary modifications at the Byington Road/Grand intersection to prohibit southbound left turns and to lengthen the storage space available for northbound left turns. Construct automatic gate at Grand/South Grand. Implement a new signing/way-finding system. 4. Construct eastbound right-turn lane at Grand Avenue/Riverside Drive intersection by widening roadway in northwest quadrant. 5. Reconstruct the Byington Road curve at Grand Avenue to a 150-foot radius and reconfigure the intersection approaches accordingly. 6. Monitor traffic volumes, lane assignments and signal timing at Riverside/Grand. A double left- turn from the east may be desirable if that traffic volume increases in the future. New traffic counts should be obtained periodically to confirm the optimum future layout. 7. Include enhancements/landscaping as part of each improvement. ESTIMATED COST OF IMPROVEMENTS A "planning level" estimate of construction cost was prepared for each of the recommended improvements. These estimates represent approximate 2003 construction costs and are intended to show the general magnitude of anticipated costs. Additional project costs such as environmental studies, right- of-way and design are not included. It is recommended that more detailed cost estimates be prepared as part of the preliminary design phase for each improvement. The planning level estimates are as follows. TABLE 8 PLANNING LEVEL CONSTRUCTION COST ESTIMATES Estimated 2003 Construction Cost Improvemem Improvements Walls Si[~nals Enhancements Total 1. Optimize Traffic Signal Tinning .............................. Minimal Cost .............................. 2. Widen SouthGrand $415,000 ~ $415,000 3. Implement 1-Way Loop 105,000 105,000 4. Add Lane at Grand/Riverside 60,000 $25,000 85,000 5. Reconstruct Byington Road Curve 220,000 $210,000 430,000 6. Monitor Traffic Counts at Riverside ............................. Minimal Cost ............................. 7. Enhancements and LandscaDin~ I I I $30,000 $30,000 TOTAL $1,065,000 65076/I 1. 4 I/Me n;se-Gra~wiTrallk'CH7.doc -40- October 2003 Melrose A venue/Grand A venue Traffic Operations Study City of Iowa City/University of lowa TRAFFIC STUDY UPDATES This traffic engineering study is intended to be a dynamic tool to assist the City and University in planning future improvements. This report represents existing conditions and known developments which are pending at the time of the study. This study will be most useful in evaluating future conditions if the study is updated periodically to account for changes in traffic volumes and new developments inside or outside of the corridor. It is therefore recommended that JCCOG, the City and University monitor these conditions and periodically update the study, as necessary, to represent these changing conditions. 65076/lO.040/Melrose GrandTrq~cCHZdoc -4 ] - October 2003 I APPENDIX COLLISION DIAGRAMS (NOTE: Collision diagrams include data for 1995-1999. Collision diagrams for year 2000 are not available fi.om DOT.) 05/03/95 L.~<~04/29/96 10/13/95~ 04/13/99~!~ L 01129196 r 04/16/99 10/15/95 r / _._,, ~ 10/02/95 ~ (clear filter), (0) accidents with insufficient data for display Straight ,.--~ Parked )~ Pedestrian Fixed objects: Stopped ~ Erratic ~x~ Bicycle a General [] Pole Unknown ~ Out of control © Injury [] Signal [] Curb ~ Tree ~ Animal Backing ~, Right turn ~) Fatality Overtaking ~- Left mm -~(> Nighttime q 3rd vehicle Sideswipe ~-- U-turn N DUI ~ Extra data 98/05/~$ 07/2~/95 ~ 9/~ 7/9§ ~0~/98 09/~ ~/9~ 10/05/98 ~ ~- ~" ~ 02/15/97 03/02/98 03/25/96 11/02/98 10/0;~ (c~ar filter), (0) accidents with insufficient data for display Straight ,~--~ Parked X Pedestrian Fixed objects: Stopped ~ Erratic ~ Bicycle D General a Pole Unknown ~ Out of control © Injury m Signal [] Curb m Tree ~ Animal Backing ~__ Right turn ® Fatality Overtaking ~ Left turn ~¢~ Nighttime ~ 3rd vehicle Sideswipe ~> U-turn N DUI ~ Extra data 04/03/98 01/23/96 12/30/98 09/24/98 06/10/99 0/26/99 12/15/99 03/01/99 03/08/9 ~ .~ 01/08/99 '~ 06i30i97'-x, (clear filter), (0) accidents with in~c]ent data for display Straight ,..---.-~ Parked X Pedestrian Fixed objects: Stopped ~ Erratic ~x~ Bicycle [] General [] Pole Unknown ~ Out of control © Injury m Signal m Curb [] Tree ~ Animal Backing ~, Right turn ® Fatality Overtaking ~ Left turn ~(> Nighttime 4 3rd vehicle Sideswipe ~> U-turn N DUI · Extra data 03/07/99 L4,.,~12/13/99 09/21i% ~I (clear f~dents with insufficient data for display Straight , ~ Parked X Pedestrian Fixed objects: Stopped ~ Erratic ~x~ Bicycle o General n Pole Unknown <m~ Out of control © Injury m Signal ~ Curb [] Tree ~ Animal Backing ~, Right turn ® Fatality Overtaking ~' Left mm t¢ Nighttime ~ 3rd vehicle Sideswipe ~--- U-turn ~ DUI · Extra data ]~*"'-08/22/95 (clear filter), (0) accidents v~ith insufficient data for display Straight ,.---~ Parked X Pedestrian Fixed objects: Stopped ~ Erratic ~ Bicycle D General []Pole Unknown ~ Out of control © Injury [] Signal []Curb m Tree ~ Animal Backing ~, Right mm Q Fatality Overtaking ~' Left mm -t(> Nighttime { 3rd vehicle Sideswipe ~> U-turn ~ DUI ~ Extra data 11/01/95 08/30/99 L~ , 01~ 02/28/95.~ (clear filter), (0) accidents with insufficient data for display Straight ~ Parked X Pedestrian Fixed objects: Stopped ~ Erratic ;>~ Bicycle r~General ~ Pole Unknown <m/, Out of control © Injury []Signal [] Curb []Tree ~ Animal Backing ~, Right turn ® Fatality Overtaking ~/-- Left turn ~(> Nighttime q 3rd vehicle Sideswipe ~-- U-turn ~4 DUI ~ Extra data ~29~96 01/19/96 08~20~96 03/01/99 10/25/96~'~I 11/1~9/99~ 05/10/97~) 01/30/96 01/28/96 (clear filter), (0) accidents with insufficient data for display Straight ,.~-~ Parked X Pedestrian Fixed objects: ~Stopped ~ Erratic ~x~ Bicycle [] General [] Pole Unknown ~ Out of control © Injury m Signal [] Curb m Tree ~ Animal Backing ~, Right mm ® Fatality Overtaking ~- Left mm ~(> Nighttime q 3rd vehicle Sideswipe ~ U-turn ~ DUI , Extra data - TRAFFIC CAPACITY ANALYSIS Grand/Riverside Intersection Evaluation Highway Capacity Manual Analysis HCM Signalized Intersection Capacity Analysis PM Existing Conditions 7: Grand Av& Riverside Dr Lane Configurations ~ '~'~ ~ '~/f i~ ~ '~'~ ~ '~ ~'t~ Ideal FIow(vphpl) 1900 1900 1900 ;lB00 1900 1900 1900 1900 1900 1900 1900 1900 Total Lost time ts) 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 LaneUtiI. Factor 1.00 0.95 1.00 0 95 1.00 1.00 0.95 1.00 0.97 0.95 Frt 1.00 0.96 1.00 1.00 0.85 ' .00 1.00 0.85 ' .00 0.97 Fit Protected 9.95 1.00 0.95 1.00 1.00 0.95 ~1.00 1.00 0.95 1.00 Satd. FIowtprot) 1770 3395 1770 3539 1583 1770 3539 1583 3433 3449 Fit Permitted 0.95 1.00 0.95 1.00 1.00 0~95 1,00 1.00 0.95 1.00 Satd. Flow (perm) 1770 3395 1770 3539 1583 1770 3539 1583 3433 3449 Volume (vph) 152 646 241 :: 277 518 435 116 550 265 392 772 158 Peak-hour factor. PHF 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 Adj Flow (vph) 169 718 268 308 576:483 129 611 294 436 858 176 Lane Grouo Flow (vph) 169 986 0 308 576 483 129 611 294 436 1034 0 Turn Type Prot Prot Berm Prot Perm Prot Protected Phases 7 ,~ 3 8 5 2 1 6 Permitted Phases 8 2 Actuated Green. G ts) 12.0 20.1 18.0 26.1 26.1 7.1 18.3 18.3 9.9 21.1 Effective Green, g ts) 13.5:21.6 19.5 27.6 27.6 8.6 19.8 19.8 11.4 22.6 Actuated g/C Ratio 0.15 0.24 0.22 0.31 0.31 0.10 0.22 0.22 0.13 0.26 Clearance Time ts) 5.5 5.5 5.5 5.5 5.5 5.5 5.5 5.5 5.5 5.5 Vehicle Extension ts) 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Lane Grp Cap (vph) 271 830 391 1106 495 172 794 355 443 883 v/s Ratio Prol 0.10 c0.29 c0.17 0.16 0.07 0.17 c0.13 c0.30 vis Ratio Perm 0.31 0.19 v/c Ratio 0.62 1.19 0.79 0.52 0.98 0.75 0.77 0.83 0.98 1.17 Uniform Delay, dl :: : 35.0 33.3 32.zl 24.9 30.0 38.8 32.1 32.6 38.4 32.8 Progression Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 IncrementalDelay, d2 4,4:96.6 10.1 0,4 33.9 16.7 4~5 14.6 38.3 89.0 Delay ts) 39.4 129.9 42.5 25.4 63.9 55.5 36.6 47.3 76.7 121.9 Level Of Service D F D C E E D D E F Approach Delay ts) 116.7 42.9 42.0 108.5 Approach LOS F D D F HCM AvSrage:C0ritro Delay ::: :78.8 HCM Level of Serv ce E: HCM Volume to Capacity ratio 1.07 Actuated Cycle Length ts) 88.3 Sumof ost t rne ts) 16.0 Intersection Capacity Utilization 95.2% ICU Level of Service E c CriticalLane Group 7: Grand Av& Riverside Dr Synchro 5 Report Page 1 EARTHTLVL7-FF51 Queues PM Existing Conditions 7: Grand Av & Riverside Dr Lane Configurations Satd. FIow(prot) 1770 3394 0 1770 3539 1583 1770 3539 1583 3433 3447 0 Satd. Flow (perm) 1770 3394 0 1770 3539 1583 1770 3539 1583 3433 3447 0 Volume (vph) 152 646 241 277 518 435 116 550 265 392 772 158 Turn Type Prot Prot Perm Prot Perm Prot Permitted Phases 8 2 Act Effct Green (s) 13.5 21.6 19.5 27.5 27.5 8.6 19.8 19.8 11.4 22.6 vic Ratio 0.62 1.13 0.79 0.52 0.68 0.75 0.77 0.50 0.98 1.15 Delay 35.4 100.0 35.8 25.5 9.6 53.8 34.2 4.0 72.9 105.8 Approach Delay 90.5 22.2 28.1 96.1 Stops(vph) 138 1357 255 410 150 117 499 32 473 1498 CO Emisions (g/hr) 158 1886 355 571 329 211 817 170 884 2733 VOC Emisions (g/hr) 37 437 82 132 76 49 189 39 205 633 Queue Length 50th (ft) 90 -338 163 141 77 73 173 0 -130 -367 Internal Link Dist (ft) 411 805 954 1077 95th Up Block Time (%) 15% 50th Bay Block Time % 46% 12% 13% 49% Queuing Penalty (veh) 22 162 73 28 22 28 97 238 Cycle Length: 90 Control Type: Actuated-Uncoordinated Intersection Signal Delay: 60.7 Intersection LOS: E !nt~rsectjon Capaci~yUti!jzation~5.2% :~; ICULdV~loLService E ., - Volume exceeds capacity, queue is theoretically infinite. # 95th percentile volume exceeds capacity, queue may be longer. Queue shown is maxi.re, p~after two cycles: 7:Grand Av & Riverside Dr Syechro 5 Report Page 1 EARTHTLVL7-FF51 HCM Signalized Intersection Capacity Analysis 10/1/2003 7: Grand Av & Riverside Dr Alt 1 Lane Configurations ~ ~,~+ ~ -~..~. ~' ~ .~-~ ~ '~ .~ Ideal FIow(vphpl) 1900 1900 1900 1900 :1900 1900 1900 1900 1900 1900 :1900 1900 Total Lost time ts) 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Lane Util. Factor t.00 0.95 1.00 0.95 1.00 t.00 0.95 1.00 0.97 0.95 Frt 1.00 0.96 1.00 1.00 0.85 1.00 1.00 0.85 1.00 0.97 Fit Protected 0.95 1.00 0.95 1.00 1.00 0.95 1.00 1.00 0.95 1.00 Satd. FIow(prot) 1770 3395 1770 3539 1583 1770 3539 1583 3433 3449 Fit Permitted 0.95 1.00 0.95 1.00 1.00 0.95 1.00 1.00 0.95 1.00 Satd. FIowt~)erm~ 1770 3395 1770 3539 1583 1770 3539 1583 3433 3449 Volume (~/ph) 152 646 241 277 531 435 r116 550 265 392 772 158 Peak-hour factor. PHF 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 Adj. E!0w (vph) 169 7~18 268 308 590 483 129 611 294 436 :: 858 176 Lane Group Flow fvph} 169 986 0 308 590 483 129 611 294 436 1034 0 Turn Type Prot Prot Perm Prot Perm Prot Protected Phases 7 4 3 8 5 2 6 Permitted Phases 8 2 Actuated Green. G ts) 13.6 26.5 16.0 28~9 28.9 7.0 21.3 21.3 14.2 28.5 Effective Green, g (s) 15.1 28.0 17.5 30.4 30.4 8.5 22.8 22.8 15.7 30.0 Actuatec g/C Ratio 0.15 0.28 0.18 0.30 0.30 0.08 0.23 0.23 0.16 0.30 Clearance Time ts) 5.5 5.5 5.5 5.5 5.5 5.5 5.5 5.5 5.5 5.5 Vehicle Extension ts) 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 LaneGrp Cap(vph) 267 951 310 1076 481 150 807 361 539 1035 v/s Ratio Prot 0.10 0.29 c0.17 0.17 0.07 0.17 c0.13 c0.30 vis Ratio Perm c0.31 0.19 v/c Ratio 0~63 1.04 0.99 0.55 1.00 0.86 0.76 0.81 0.81 1.00 Uniform Delay, d1 39.8 36.0 4~1.2 29.1 34.8 45.2 36.0 36.6 40.7 35.0 Progression Factor ' .00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 IncrementaIDelay, d2 4.8 39J 49.1 0.6 42.:1 36.3 4.1 13.2 8.7 27.5 Delay ts) 44.7 75.1 90.3 29.6 76.9 81.5 40.1 49.7 49.4 62.5 Level of Service D E F C E F D D D E Approach Delay ts) 70.7 59.7 48.0 58.6 Approach LOS E E D E HCM Volume to Capacity ratio 0.97 Actuated Cyc e Uength ts) 100 0 sum of lOst time ts)12.0 Intersection Capacity Utilization 95.2% ICU Level of Service E c cr!tic~lLane Group L:\WORK\project\65076\eng\synchro\FINALS\Riverside Alt 1 Network - With Ramp - PM.sy6 Page 1 EARTHTLVL7~FF51 Queues 10/1/2003 7: Grand Av & Riverside Dr Alt 1 Lane Group Flow (vph) 169 986 308 590 483 129 611 294 436 1034 Queue Length 95th (ft) 167 #460 #371 229 203 #189 256 66 #209 #480 50th Up Block Time (%) Turn Bay Length (ft) 150 150 150 150 95th Bay Block Time % 14% 53% 56% 27% 26% 34% 26% 52% ~ ,gSt~ percerit e ~lume( pacl~ q ~'~ ~ ,,, Queue shown is maximum after two cycles. L:\WORK\pr~ect\65076\eng\synchro\FINALS\Riverside Alt1 Network-With Ramp-PM.sy6 Page 1 EARTHTLVL7-FF51 HCM Signalized Intersection Capacity Analysis 10/1/2003 7: Grand Av & Riverside Dr Alt 2 Lane Configurations ~i '~' t~' ~ '~/~ i~' '~ '/~ '~' ~ ~ ~ Ideal Flow (vphpl] 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Total Lost time ts) 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 LaneUtil. Factor t.00 0.95 1.00 1.00 0.95 1.00 1.00 0.95 1,00 0.97 0.95 Frt 1.00 1.00 0.85 1.00 1.00 0.85 1.00 1.00 0.85 1.00 0.97 Fit Protected 0.95 1.00 1.00 0.95 1.00 1.00 0.95 1.00 1.00 0.95 1.00 Satd. FIowtprot) 1770 3539 1583 1770 3539 1583 1770 3539 1583 3433 3449 Fit Permitted 0.95 1.00 1,00 0.95 1.00 1.00 0.95 1.00 1.00 0.95 1.00 Sa(a. Flow (perm) 1770 3539 1583 1770 3539 1583 1770 3539 1583 3433 3449 Volume (vph) 152 646 241 277~ 531 435 116 550 265 392 772 158 Peak-hour factor, PHF 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 Adj. Flow(Vp~) 169 718 268 308:590 483 129 , 611 294 436 858 176 Lane Group Flow fvoh) 169 718 268 308 590 483 129 611 294 436 1034 0 Turn Type Prot Perm Prot Perm: Prot Perm Prot Protected Phases 7 4 3 8 5 2 1 6 Permitted Phases 4 8 2 Actuated Green. G (s) 10.2 17.8 17.8 15.5 23.1 23.1 7.0 21.5 21 5 12.9 27.4 Effective Green g ts) 11.7 rl9.3 ¢19.3 17,0 24.6 24.6 8.5 23.0 23,0 14.4 28,9 Actuated g/C Ratio 0.13 0.22 0.22 0.19 0.27 0.27 0.09 0.26 0.26 0.16 0.32 Clearance Time ts) 5.5 5.5 5.5 5.5 5.5 5.5 5.5 5,5 5.5 5.5 5.5 Vehicle Extension ts) 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Lane Grp Cap (vph) 231 761 341 335 971 434 168 907 406 551 1111 v/s Ratio Prot 0.10 0.20 c0.17 0.17 0.07 0.17 c0.13 c0.30 vis Ratio Perm 0,17 c0,31 0.19 v/c Ratio 0.73 0.94 0.79 0.92 0.61 1.11 0.77 0.67 0.72 0.79 0.93 Uniform Delay, dl 37.5 34.7 33.2 35:7 28.3 32.6 39,6 30.0 30.5 36.2 29.4 Progression Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Incremental Delay, d2 11.3 20.0 11.3 29.1 1.1 77.6 18.7 2.0 6.3 7.6 13.5 Delay ts) 48.8 54.7 44.6 64.8 29.4 110.1 58.4 32.0 36.7 43.8 42.9 Level of Service D D D E C F E C D D D Approach Delay ts) 51.5 65.5 36.6 43.2 Approach LOS D E D D HCM !Average Control Delay :: 49.9 HCM Level of service D HCM Volume to Capacity ratio 0.92 Actuated Cyc e Length ts) 89.7 Sum of lost t me ts) 8.0 Intersection Capacity Utilization 86.7% ICU Level of Service D c Critical Lane Group L:\WORK\pr~ect\65076\eng\synchro\FINALS\Riverside Alt2 Network-With Ramp-PMsy6 Page 1 EARTHTLVL7-FF51 Queues 10/1/2003 7: Grand Av & Riverside Dr Alt 2 Lane Group Flow (vph) 169 718 268 308 590 483 129 611 294 436 1034 Queue Length 95th (ft) #186 #325 77 #328 211 #233 #165 222 60 #191 fl412 50th Up Block Time (%) Turn Bay Length (ft) 150 200 150 150 150 95th Bay Block Time % 25% 46% 51% 23% 16% 26% 21% 46% Queue shown is maximum after two cycles. L:~WORK\project\65076\eng\synchro~FINALS\Riverside Alt 2 Network - With Ramp - PM.sy6 EARTHTLVL7-FF51 Page 1 HCM Signalized Intersection Capacity Analysis 10/1/2003 7: Grand Av & Riverside Dr Alt 3 Lane Configurations Ideal FIow(vphpl) 1900 '1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 1900 Total Lost time (s) 4.0 4,0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 LaneUtil. Factor 1~00 0.95 1.00 0.97 0.95 1.00 0.95. 1.00 0.97 0.95 Frt 1.00 1.00 0.85 1.00 0.93 1.00 1.00 0.85 1.00 0.97 Fit Protected 0.95 1.00 1.90 0.95 1.00 0.95 1.00 1.00 0.95 '1.00 Satd. FIow(prot) 1770 3539 1583 3433 3300 1770 3539 1583 3433 3449 Fit Permitted 0.95 1.00 1~00 0.95 1.00 0~95 1.00 1.00 0.95 1.00 Satd. Flow(perm) 1770 3539 1583 3433 3300 1770 3539 1583 3433 3449 Volume (vph) 152 646 24,1 277 531 435 116 550 265 392 772 158 Peak-hour factor. PHF 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0.90 0~90 0.90 Adj. Flow{vph) 169 - 7;18::268 308 '590:483 129 ; 61' 294 436 858 176 Lane Group Flow (vph) 169 718 208 308 1073 0 129 611 294 436 1034 0 Turn Type Prot Perm Prot Prot Perm Prot Protected Phases 7 '~ 3 8 5 2 1 6 Permitted Phases 4 2 Actuated Green, G (s) 6.5 20.2 20.2 7.5 21.2 6.5 18.8 18.8 11.5 23.8 Effective Green, g (s) 8.0 21.7 21.7 9.0 22.7 8.0 20.3 20.3 13.0 25.3 Actuated g/C Ratio 0.10 0.27 0.27 0.1' 0.28 0.10 0.25 0.25 0.16 0.32 Clearance Time (s) 5.5 5.5 5.5 5.5 5.5 5.5 5.5 5.5 5.5 5.5 Vehicle Extension (s) 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 LaneGrp Cap (vph) 177 960 429 386 936 177 898 402 558 1091 v/s Ratio Prot c0.10 0.20 0.09 c0.33 0.07 0.17 c0.13 c0.30 v/s Ratio Perm 0.17 0.19 v/c Ratio 0.95 0.75 0.62 0.80 1.15 0.73 0.68 0.73 0.78 0.95 Uniform Delay, d'1 35.8 26.6 25~6 34.6 28.6 34.9 26.9 27.4 32.1 26.7 Progression Factor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 ~ .00 Incremental Delay, d2 54.0 3.2 2.8 10.9 78.5 13.9 2.1 6.7 7.0 16.1 Delay (s) 89.9 29.9 28.4 45.6 107.2 48.9 29.1 34.1 39.2 42.8 Level of Service F C C D F D C O D D Approach Delay (s) 38.3 93.4 33.0 41.7 Approach LOS D F C D HCM Volume to Capacity ratio 0.91 ACtUated Cycle Length (s) 800 Sum 0f i0~t time (s) 8~0 : Intersection Capacity Utilization 91.0% ICU Level of Service E c Critical LaneGrOup; ;; ; : L:\WORK\project\65076\eng\synchro\FINALS~Riverside Alt 3 Network - With Ramp - PM.sy6 Page 1 EARTHTLVL7-FF51 Queues 10/1/2003 7: Grand Av & Riverside Dr Alt 3 Lane Group Flow (vph) 169 718 268 308 1073 129 611 294 436 1034 Queue Length 95th (fi) #203 235 64 #140 #355 #148 201 88 #174 fl381 50th Up Block Time (%) Turn Bay Length (ft) 150 200 150 150 150 95th Bay Block Time % 32% 29% 46% 6% 22% 15% 46% Queue shown is maximum after two cycles. L:\WORK\project\65076\eng\synchro\FINALS\Riverside Alt 3 Network - With Ramp - PM.sy6 EARTHTLVL7-FF51 Page 1 Byington/Grand Intersection Evaluation SYNCHRO/SimTraffic Results EXISTING NETWORK Measurement Run 1 Run 2 ~ Run 3 Average Delay/Veh 44.8 28.6! 58.6, 44.0 MaxQ Length (NB) 262 i'93 ~ -~51.0 Fuel Consumption 52._8 45.6 ~9~,51 52.6 PROPOSED NETWORK Measurement Run 1 ] Run 2 Run 3 Average Delay/Veh 7.7 9 10.2 9.0 Vlax Q Length (NB) 218 25~ 270 247.~ Fuel Consumption 35.21 35.8 38._6 36.5 SimTraffic Performance Report RUN 1 - EXISTING Baseline 712912003 3: Grand Av & Byington Rd Intersection Performance Total Delay (hr) 40.7 Stop Delay (hr) 39.2 Total Stops 612 Travel Dist (mi) 147.1 Avg Speed (mph) 3 HC Emissions (g) 89 NOx Emissions (g) 217 Total Network Performance Total Delay (hr) 41.3 Delay / Veh (s) 44.8 Stop Delay (hr) 39.3 St DelNeh (s) 42.8 Total Stoes 612 StopNeh 0.18 Travel Dist (mi) 324.9 Travel Time(hr) 57.3 Avg Speed (mph) 6 Fuel Used (gal) 52.8 HC Emissions (g) 156 CO Emissions (g) 4911 NOx Emissions (g) 467 L:\WORK\project\65076\eng\synchro\FINALS\lSOLATED\Existing Network - With Ramp - PM GRAND-BYINGTON.sy6 Page 5 EARTHTLVL7-FF51 Queuing and Blocking Report RUN 1 - EXISTING Baseline 7/29/2003 Intersection: 3: Grand Av & Byington Rd Directions Served LT T TR LTR L R Average Queue (ft) 143 1 0 22 335 15 Link Distance (ft) 233 193 193 235 442 Queuing Penalty (veh) 0 0 Storage BIk Time (%) 0,85 0.01 Nework Summary L:\WORK~project\65076\eng\synchro\FINALS\lSOLATED\Existing Network-With Ramp-PM GRAND-BYINGTON.sy6 Page 6 EARTHTLVL7-FF51 SimTraffic Performance Report RUN 2 - EXISTING Baseline 7/29/2003 3: Grand Av & Byington Rd Intersection Performance Total Delay (hr) 25.4 Stop Delay (hr) 23.9 Total Stops 610 Travel Dist (mi) 145.3 Avg Speed (mph) 5 HC Emissions (g) 70 NOx Emissions (g) 190 Total Network Performance Total Delay (hr) 26.0 Delay7 ~'eb '(s) 28.6 Stop Delay (hr) 24.0 St DelNeh (S) 26.4 Total Stops 611 StopNeh 0.19 Travel Dist (mi) 320.8 Travel Time (hr) 41 ;7 Avg Speed (mph) 8 Fuel Used (gal) z15.6 NC Emissions (g) 136 GO Emissi0ns (g) 4663 NOx Emissions (g) 433 L:\WORK\pr~ec~65076\eng\synchro\FINALS\lSOLATED\Existing Network-With Ramp-PM GRAND-BYINGTON.sy6 Page 5 EARTHTLVL7-FF51 Queuing and Blocking Report RUN 2 ~ EXISTING Baseline 7/29/2003 Intersection: 3: Grand Av & Byington Rd Directions Served LT LTR R L R Average Queue (ft) 105 22 3 257 14 Link Distance (ft) 233 235 235 442 Queuing Penalty (veh) 0 0 Storage BIk Time (%) 0,82 0.01 Nework Summary L:\WORK~project\65076\eng\synchro\FINALS\lSOLATED\Existing Network - With Ramp - PM GRAND-BYtNGTON.sy6 Page 6 EARTHTLVL7-FF51 SimTraffic Performance Report RUN 3 - EXISTING Baseline 7/29/2003 3: Grand Av & Byington Rd Intersection Performance Total Delay (hr) 53.6 Delay/Veh (s) 57.9 Stop Delay (hr) 52.4 St DelNeh (s) 56.6 Total Stops 628 StopNeh O. 19 Travel Dist fmi) 148.0 Travel Time (hr} 61.1 Avg Speed (mph) 3 Fuel Used (gal) 38.9 HC Emissions (g) 107 CO Emissions (g) 1910 NOx Emissions (g) 234 Total Network Performance Total Delay (hr) 54.2 Stop Delay (hr) 52.5 Total Stops 628 Travel Dist (mi) 326.7 TraVe! ~i~8 i~()702 Avg Speed (mph) 6 HC Emissions (g) 174 NOx Emissions (g) 487 L:\WORK~project~65076\eng\synchro~FINALS\lSOLATED\Existing Network - With Ramp - PM GRAND-BYINGTON.sy6 Page 5 EARTHTLVL7-FF51 Queuing and Blocking Report RUN 3 - EXISTING Baseline 7/29/2003 Intersection: 3: Grand Av & Byington Rd Directions Served LT LTR L R Average Queue (ft) 210 24 356 15 Link Distance (ft) 233 235 442 Queuing Penalty (veh} 0 0 Storage BIk Time (%) 0.84 0.01 Nework Summary L:\WORKlproject\65076\eng\synchro\FINALS\lSOLATED\Existing Network - With Ramp - PM GRAND-BYINGTON.sy6 Page 6 EARTHTLVL7-FF51 SimTraffic Performance Report RUN 1 - PROPOSED Baseline 7/29/2003 3: Grand Av & Byington Rd Intersection Performance Total Delay (hr) 6.4 Delay / Veh (s) 7,0 Stop Delay (hr) 4.6 St DelNeh (s) 5.0 Total Stops 637 StopNeh 0.19 Travel Dist (mi) 143.5 Travel Time (hr) 13.7 Avg Speed (mph) 1' Fuel Used (gal) 14,5 HC Emissions (g) 42 CO Emissions (g) 1134 NOx Emissions (g) 138 Total Network Performance Total Delay (hr) 7.0 Delay / Veh (~) Stop Delay (hr) 4.7 SI Del~eh (s) Total Stops 638 Stop,eh : 0~19 Travel Dist (mi) 320.5 Avg Speed (mph) 14 HC Emissions (g) 109 CQ Emissions (g) 4275 NOx Emissions (g) 390 r~ect\65076\eng\synchro\FINALS\lSOLATED\Byington-Grand Alt3 Network-With Ramp-PM GRAND-BYINGTONsy6 Page 5 EARTHTLVL7-FF51 Queuing and Blocking Report RUN I ~ PROPOSED Baseline 7/29/2003 Intersection: 3: Grand Av & Byington Rd Directions Served T R R R Average Queue (ft) 119 18 2 23 Link Distance (ft) 240 235 235 412 Queuing Penalty (veh) 0 Storage BIk Time (%) Nework Summary \pr~ec~65076~ng\synchro\FINALS\lSOLATED\Bying~n-Grand ~t3 Network-With Ramp-PM GRAND-BYINGTON.sy6 Page 6 EARTHTLVLT~FF51 SimTraffic Performance Report RUN 2 - PROPOSED Baseline 7/29/2003 3: Grand Av & Byington Rd Intersection Performance Total Delay (hr) 7.8 Delay ( Veh (S) 8.3 Stop Delay (hr) 6.0 St DelJeh (s) 6.4 Total Stops 607 StopJeh 0.18 Travel Dist (mi) 146.2 Travel Time (hr) 15.2 Avg Speed (mph) 10 Fuel Used (ga~) 1 HC Emissions (g) 45 CO Emissions (g) 1170 NOx Emissions (g} 142 Total Network Performance Total Delay (hr) 8.4 Deiay] Ve~ (S) 9.0 Stop Delay (hr) 6.2 St Del~e~ (~) 6.6;;; Total Stops 607 Travel Dist (mi) 327.1 Avg Speed (mph) 14 HC Emissions (g) 110 NOx Emissions (g) 388 -~ec~65076\eng\synchr~FINALS\lSOLATED\Byington-Grand Alt3 Network-With Ramp-PM GRAND-BYINGTON.sy6 Page 5 EARTHTLVL7-FF51 Queuing and Blocking Report RUN 2 ~ PROPOSED Baseline 7/29/2003 Intersection: 3: Grand Av & Byington Rd Directions Served T R R Average Queue (fi) 132 19 21 Link Distance (fi) 240 235 412 Queuing Penalty (veh) 0 Storage BIk Time (%) Nework Summary \project\65076\eng\synchro\FINALS\lSOLATED\Byington-Grand Alt3 Network-With Ramp- PM GRAND-BYINGTON.sy6 Page 6 EARTHTLVL7-FF51 SimTraffic Performance Report RUN 3 - PROPOSED Baseline 7/29/2003 3: Grand Av & Byington Rd Intersection Performance Total Delay (hr) 9.1 Delay/Veh (s} 9,5 Stop Delay (hr) 7.2 St DelNeh (s) Total StoPs 659 StopNeh 0~19 Travel Dist (mi) 149.8 Travel Time (hr) 16.8 Avg Speed (mph) 9 Fuel Used (gat) 16,4 HC Emissions (g) 46 CO Emissions (g) 1161 NOx Emissions (g) 145 Total Network Performance Total Delay (hr) 9.8 Delay/~ (~} Stop Delay (hr) 7.3 St DelNeti ; ; Total Stops 659 Travel Dist (mi) 333.2 Travel Timb (h~)' : Avg Speed (mph) 13 FO~US~d:(~I) ; ; : 386 HC Emissions (g) 115 NOx Emissions (g) 410 roject\65076\eng\synchro\FINALS\lSOLATED\Byington-Grand APt 3 Network - With Ramp - PM GRAND-BYINGTON.sy6 EARTHTLVL7-FF51 Page 5 Queuing and Blocking Report RUN 3 - PROPOSED Baseline 7/29/2003 Intersection: 3: Grand Av & Byington Rd Directions Served T R R Average Queue (fi) 146 21 21 Link Distance (ft) 240 235 412 Queuing Penalty (veh) 0 Storage BIk Time (%) Nework Summary \project\65076\eng\synchro\FINALS\lSOLATED\Byington-Grand Alt 3 Network - With Ramp - PM GRAND-BYINGTON.sy6 Page 6 EARTHTLVL7-FF51 Melrose/S Grand Intersection Evaluation SYNCHRO/SimTraffic Results EXISTING NETWORK Measurement I Run 1 Run 2 Run 3 i Average Delay/Veh 8.6 11.1 7.6 9.1 Max Q Length (SB) 295 314 295 ~0~ 13 Fuel Con§umption 15~ 16.8 15 15.6 PROPOSED NETWORK Measurement Run I Run 2 J Run 3 Avff~age Del~yNeh 6.9 5.5 6.2~ 6.2 Max Q Length (SB) 275 68 - ~ 138.0' Fuel Consumption -- i5.1 1413' 15]~ 14.8 SimTraffic Performance Report RUN 1 Baseline 7/29/2003 6: Melrose Av & S Grand Av Intersection Performance Total Delay (hr) 7.3 Stop Delay (hr) 4.4 Total Stops 483 Travel Dist (mi) 185.7 Avg Speed (mph) 12 HC Emissions (g) 41 NOx Emissions (g) 107 Total Network Performance Total Delay (hr) 8.0 Stop Delay (hr) 4.5 Total Stops 486 Travel Dist (mi) 398.5 Avg Speed (mph) 16 HC Emissions (g) 104 NOx Emissions (g) 351 L:\WOR~pr~ect\65076\eng\synchm\FINALS\packages\Existing Network-With Ramp-PM S GRAND ONLY.sy6 Page 5 EARTHTLVL7-FF51 Queuing and Blocking Report RUN 1 Baseline 7/29~2003 Intersection: 6: Melrose Av & S Grand Av Directions Served L T TR LR Average Queue (ft) 10 2 68 97 Link Distance (ft) 363 281 280 Queuing Penalty (veh) 0 Storage BIkTime (%) 0.00 0.00 Nework Summary L:\WORK~r~ect~5076~ng\synchr~FINALS\packages\Existing Network-With Ramp-PM S GRAND ONLY.sy6 Page 6 EARTHTLVLT-FF51 SimTraffic Performance Report RUN 2 Baseline 7/29/2003 6: Melrose Av & S Grand Av Intersection Performance Total Delay (hr) 9.3 Stop Delay (hr) 6.4 Total Stops 666 Travel Dist (mi) 183.6 ~) 11 HC Emissions (g) 44 NOx Emissions (g) 116 Total Network Performance Total Delay (hr) 10.0 Stop Delay (hr) 6.4 Total Stops 671 Travel Dist (mi) 393.5 Avg Speed (mph) 15 HC Emissions (g) 106 NOx Emissions (g) 356 L:\WORK~pr~ect\65076\eng\synchro\FINALS\packages\Existing Network-With Ramp-PM S GRAND ONLY.sy6 Page 5 EARTHTLVL7-FF51 Queuing and Blocking Report RUN 2 Baseline 7/29/2003 Intersection: 6: Melrose Av & S Grand Av Directions Served L T TR LR Average Queue (fi) 11 1 73 130 Link Distance (ft) 363 281 280 Queuing Penalty (veh) 0 Storage BIk Time (%) 0.00 0.00 Nework Summary L:\WORKSproject\65076\eng\synchro\FINALS\packages\Existing Network - With Ramp - PM S GRAND ONLY. sy6 EARTHTLVL7-FF51 Page 6 SimTraffic Performance Report RUN 3 Baseline 7/29/2o03 6: Melrose Av & S Grand Av Intersection Performance Total Delay (hr) 6.4 Stop Delay (hr) 3,6 Total Stops 627 Travel Dist (mi) 183.4 Avg Speed (mph) 13 HC Emissions (g) 41 NOx Emissions (g) 112 Total Network Performance Total Delay (hr) 7.0 Stop Delay (hr) 3.6 Total Stops 629 Travel Dist (mi) 392.8 Avg Speed (mph) 16 HC Emissions (g) 102 NOx Emissions (g) 350 L:\WORl~project\65076\eng\synchro\FINALS\packages\Existing Network - With Ramp - PM S GRAND ONLY.sy6 EARTHTLVLT-FF51 Page 5 Queuing and Blocking Report RUN 3 Baseline 712912003 Intersection: 6: Melrose Av & S Grand Av MP~-:--L-- ---- ~ ~ i~ , ........................ Directions Served L T TR LR Average Queue (ft) 14 0 59 118 Link Distance (ft) 363 281 280 Queuing Penalty (veh) 0 Storage BIk Time (%) 0.00 0.00 Nework Summary L:\WORK~roject\65076\eng~synchro\FINALS\packages\Existing Network - With Ramp - PM S GRAND ONLY.sy6 Page 6 EARTHTLVLT-FF51 SimTraffic Performance Report RUN 1 - Proposed Baseline 7/29/2003 6: Melrose Av & S Grand Av Intersection Performance Total Delay (hr) 5.9 Stop Delay (hr) 3.4 Total Stops 392 Travel Dist (mi) 184.4 Avg Speed (mph) 13 HC Emissions (g) 43 NOx Emissions (g) 122 Total Network Performance Total Delay (hr) 6.6 Stop Delay (hr) 3.5 Total Stops 393 Travel Dist (mi) 399.5 Avg Speed (mph) 16 HC Emissions (g) 107 NOx Emissions (g) 371 L:\WORK~project~65076\eng\synchro\FINALS\packages\Proposed Network - With Ramp - PM S GRAND ONLY.sy6 Page 5 EARTHTLVL7-FF51 Queuing and Blocking Report RUN 1 - Proposed Baseline 7/29/2003 Intersection: 6: Melrose Av & S Grand Av Directions Served L T TR L R Average Queue (ft) 11 1 73 24 20 Link Distance (ft) 351 281 280 280 Queuing Penalty (veh) 0 S, torage BIk Time (%) 0.00 0.00 Nework Summary L:\WORK\project\65076\eng~synchro\FINALS\packages\Proposed Network - With Ramp - PM S GRAND ONLY.sy6 EARTHTLVL7-FF51 Page 6 SimTraffic Performance Report RUN 2 - Proposed Baseline 7/29/2003 6: Melrose Av & S Grand Av Intersection Performance Total Delay (hr) 4.6 Stop Delay (hr) 2.0 Total Stops 346 Travel Dist (mi) 181.4 Avg Speed (mph) 14 NC Emissions (g) 40 NOx Emissions (g) 114 Total Network Performance Total Delay (hr) 5.3 Stop Delay (hr) 2.1 Total Stops 347 Travel Dist (mi) 392.6 Avg Speed (mph) 17 HC Emissions (g) 102 NOx Emissions (g) 357 L:\WORK~project\65076\eng\synchro\FINALS\packages\Proposed Network - With Ramp - PM S GRAND ONLY.sy6 Page 5 EARTHTLVL7-FF51 Queuing and Blocking Report RUN 2 - Proposed Baseline 7/29/2003 Intersection: 6: Melrose Av & S Grand Av Directions Served L T TR L R Average Queue (fi) ? I 50 23 15 Link Distance (ft) 351 281 280 280 Queuing Penalty (veh) Nework Summary L:\WORK~project\65076\eng\synchro\FINALS\packages\Proposed Network - With Ramp - PM S GRAND ONLY.sy6 Page 6 EARTHTLVL7-FF51 SimTraffic Performance Report RUN 3 ~ Proposed Baseline 7~29~2003 6: Melrose Av & S Grand Av Intersection Performance Total Delay (hr) 5.3 Stop Delay (hr) 2.7 Total Stops 385 Travel Dist (mi) 184.7 Avg Speed (mph) 14 HC Emissions (g) 42 NOx Emissions (g) 121 Total Network Performance Total Delay (hr) 6.0 Stop Delay (hr) 2.8 Total Stops 386 Travel Dist (mi) 399.2 Avg Speed (mph) 17 HC Emissions (g) 105 NOx Emissions (g) 366 L:\WORK~project\65076\eng\synchro\FINALS\packages\Proposed Network - With Ramp - PM S GRAND ONLY.sy6 Page 5 EARTHTLVL7-FF51 Queuing and Blocking Report RUN 3 - Proposed Baseline 7/29~2oo3 Intersection: 6: Melrose Av & S Grand Av Directions Served L TR L R Average Queue (ft) 14 62 28 19 Link Distance (ft) 281 280 280 Queuing Penalty (veh) Storage BIk Time (%) 0.00 Nework Summary L:\WORIO, project\65076\eng\synchro\FINALS~packages\Proposed Network - With Ramp - PM S GRAND ONLY.sy6 Page 6 EARTHTLVLT-FF51 Melrose Avenue Systemwide Improvements Evaluation SYNCHRO/SimTraffic Results · Existing Network · Two-Way Package · One-Way Package · Modified One-Way Package Measures of Effectiveness 10/1/2003 Network Totals Signal Delay / Veh (s) 25 Total Signal Delay (hr) ~149 Stops / Veh 0.51 Stops 10937 Average Speed (mph) 9 Total Travel ~-ime (hr) 229 Distance Traveled I ml) 2161 Fuel Consumed (gal) 253 Fuel Economy (mpg) 8.6 CO Emissions (kg) ri 7~65 NOx Err ssions (kg) 3.43 VOC Emissions (kg) 4.09 Unserved Vehicles (#) 509 Vehicles in dilemma zone (#) 75 Queuing Penalty (veh) 1473 Performance Index 220.3 Synchro 5 Report L:\WORK\project\65076\eng\synchro\FINALS\packages~Existing Network - With Ramp - PM.sy6 Page 1 EARTHTLVL7-FF5t Measures of Effectiveness Existing Signals Optimized with Coordination Network Totals Signal Delay / Veh (s) 92 Stops / Veh 0.46 Average Speed (mph) 4 Distance Traveled (mi) 2164 Fuel Economy (mpg) 4.2 NOx Emissions (kg) 7.08 Unserved Vehicles (#) 0 Queuing Penalty (veh) 1244 L:\WORl'Oproject\65076\eng\synchro\FINALS\packages~2-way Package - PM.sy6 EARTHTLVL7-FF51 Page I Measures of Effectiveness 10/1/2003 Network Totals Signal Delay / Veh (s) 12 Total Signal Delay (hr) 79 Stops / Veh 0.35 Stops 8180 Average Speed (n- pn} 14 Total Travel Time (hr) :164 Distance Traveled [mi) 2277 Fuel Consumed (gal) 194 Fuel Economy (mpg) 11.8 CO EmisSions [kg) 13:54 NOx Emissions (Kg} 2.63 VOC Emissions (kg) 3.14 Unserved Vehicles f#) 0 Vehicles in dilemma zone (#) 72 Queuing Penalty (veh) 948 Performance Index 128.3 L:\WORK\project\65076\eng\synchro\FINALS\packages\1 -Way Package - PM.sy6 Page 1 EARTHTLVL7-FF51 Measures of Effectiveness 10/1/2003 Network Totals Signal Delay / Veh (s) 13 Stops / Veh 0.36 Average Speed (mph) 14 Distance Traveled (mi) 2248 Fuel Economy (mpg) 11.7 NOx Emissions (kg) 2.62 Unserved Vehicles (#) 0 Queuing Penalty (veh) 948 L:\WORK~project\65076\eng\synchro\FINALS\packages\Modified 1-Way Package - PM.sy6 Page 1 EARTHTLVL7-FF51 City of Iowa City IP3 MEMORANDUM TO: Steve Atkins, City Manager FROM: Rick Fosse, Director of Public Works ~ DATE: January 29, 2004 RE: Englert Request for Use of Public Right-of-Way The Englert Civic Theatre has requested an agreement for the use of right-of-way to allow the construction of three concrete landings that will protrude 4 feet into the alley behind the theatre. I have reviewed their request and understand their justifications for the request. However, I can not recommend approval of an encroachment such as this into the alley right-of-way and on July 31, 2003, I denied their request. This alley is heavily used for commerce on a daily basis and serves as an important means of access for emergency services to the area. The proposed landings would also inhibit egress to the library's garage door on the opposite side of the alley making it difficult or impossible for the Library's vans to get in and out of their garage. Other new or renovated buildings throughout the central business district have successfully addressed the same issues without the use of public right-of-way. While each building project can cite unique or specific circumstances that justify their desire to encroach into the alley right-of-way, the city has consistently denied such encroachments because of the critical need to maintain the function of the alleys. Architect John F. Shaw AIA 314 Scott Court January 7, 2004 Iowa City, IA j,/~ 52240 Steve Atkins, City Manager Phone 410 East Washington Street 319338,4344 Iowa City, IA 52240 Fax 319.338.4346 E-mail Re: Englert Civic Theatre - exiting at the alley shawarch@mchsi com Dear Steve: The following is a recap of the information we submitted to H.I.S. concerning exiting into the alley at the Englert Theatre. Should you wish, Matt Hayek and I will be happy to meet with you and anyone else you care to include to discuss the Englert's concerns, particularly those related to pedestrian safety in the alley, and the necessity to provide safe exiting from the theatre. The existing exterior doors at the southeast and southwest corners of the Englert Theatre swing outward into the alley. These doors are at the end of fire rated exit passages serving the main floor and balcony levels of the auditorium. The west exit also serves the basement dressing rooms (see Drawing #1 - "Existing Doors"). We have twice asked the Public Works Department to allow us to make minor modifica- tions in the alley which we feel will provide a greater level of fire safety to the Englert. Our requests have been denied (see attached e-mail from Schmadeke dated 3.1.02 and letter from Fosse dated 7.1.03). In our early discussions with Housing and Inspection Services, concern was raised that a vehicle could park close enough to these doors to prevent their opening, thus blocking safe exiting from the theatre. H.I.S. staff requested the doors be relocated to the north (back into the existing exit passages), allowing them to open outward regardless of the proximity of a parked vehicle. This is the design that has been approved by the City (see drawing #2 - "Doors as Currently Designed"). We have never been comfortable with this approach for the following reasons: 1. Regardless of the location of the doors in the exit passage, it will remain possi- hie for a vehicle to park, or a dumpster to be moved, directly in front of the exit openings which would prevent free exiting from the building. If a sold out thea- tre goes into alarm mode, nearly 200 people will use each of these exits. This solution affords the potential for tragedy. In the interest of safety, we feel it criti- cal to provide a means of restricting vehicles from the near vicinity of the alley exit ways. 2. Relocation of these doors back into the exit creates a dangerous urban space, essentially a hidden alcove off an infrequently traveled back alley. Hidden spaces afford the following: a. Potential for pedestrians to be surprised or confronted with no warning from this con- cealed space. b. Increased opportunity for illegal and nuisance acts, such as public urination, gang tag- ging and loitering afforded by a small open back alley space protected from view. 3. Compromised theatre security via a hidden point of potential forced entry. 4. Compromised integrity of the building envelope. Introduction of 'exterior' space four feet back into the theatre opens the structure up to the Iowa winter and associated freeze/thaw problems. The exit passages are surrounded on three sides by conditioned space. This change will introduce frozen walls, floors and ceilings into the interior of the building. This portion of the building was never designed to accommodate exterior temperatures. No control joints are present in the concrete and masonry materials at the point where the tem- perature will change from exterior to conditioned space. Introduction of control joints is not feasible. We are concerned that the proposed relocation of these doors into the interior corridor space of the building will result in frost, moisture and mold problems, as well as the potential fracturing of building materials due to extreme temperature variations. We are requesting the Englert Civic Theatre be allowed to place concrete landings on grade in the alley and to continue to swing the doors at the south side of the theatre outward (see draw- ing #3 - "Requested Modifications at Doors"). The introduction of these landings will impede vehicles from parking tight to the building and prevent the inadvertent blocking of the exterior exits at the Englert. Dumpsters are currently located along the north wall of the alley which project further into the alley than the proposed landings. The introduction of landings will not diminish the effective width of the alleyway, nor inhibit current alley use. We feel the practical difficulties associated with recessing the doors into the exit ways and the need to ensure that exit ways at the back of the theatre remain free and clear at all times pro- vide special individual reasons which make enforcement of the strict letter of the code impracti- cal and inadvisable. We believe our request for modification to be in compliance with the in- tent and purpose of the code as per section 104.10 of the I.B.C. Thanks for your time. -- John ~ ~h~aWl A~r~ Enc.: Drawing #1 - "Existing Doors" Drawing #2 - "Doors as Currently Designed" Drawing #3 - "Requested Modifications at Doors" E-mail from Schmadeke dated 3.1.02 Letter from Fosse dated 7.1.03 Code Provisions Applicable to Appeal CODE PROVISIONS APPLICABLE TO APPEAL International Building Code 2000 Chapter 32 Section 3202 - Encroachments 3202.2 Encroachments above grade and below 8 feet in height. Encroachments into the public right-of-way above grade and below 8 feet (2438 mm) in height shall be prohibited except as provided for in Sections 3202.2,1 through 3202.2.3, Doom and windows shall not open or project into the public right-of-way. Chapter 1 Section 104 - Duties and Powers of Building Official 104.10 Modifications. Wherever there are practical difficulties involved in carrying out the provisions of this code, the building official shall have the authority to grant modifications for individual cases, upon application of the owner or owner's representative, provided the building official shall first find that special individual reason makes the strict letter of this code impractical and the modification is in compliance with the intent and purpose of this code and that such modification does not lessen health, accessibility, life and fire safety, or structural requirements. The details of action granting modifications shall be recorded and entered in the files of the department of building safety. mooO 6u!ls!x3 ~='" ~ ~o!^D ~ ~,.8~ . M~45 '..m NHOr .L:D3J. IHOBV z ~ c) c~ 0 0 Doom As Currently Designed Requested Modification at Doors July 31,2003 ,~ CJ'l;,~ 0~' .~. John R. Shaw, AIA ~ C~I~ Architect 505 E. Washington Street Suites 201 & 204 Iowa City, Iowa 52240 Re: Englert Theatre Dear John: Thank you for your July 25th letter summarizing your concerns regarding the alley exits of the Englert Theatre and requesting construction of a 3'X4'X7" stoops in the alley at each door. I can not approve this request because of the need to maintain the alley corridor free from such obstructions. Iowa City's downtown alleys are heavily used for commerce on a daily basis and serve as an important means for providing emergency services to the area. The conversion of adjacent streets to pedestrian space has accentuated this need. While I understand your design concerns, other architects have successfully incorporated code compliant recessed doorways into the design of new and renovated buildings throughout downtown. Please note that consistent with the City's need to maintain alleys free from obstructions, new buildings are required to provide space outside of the alley right-of-way for storage of dumpsters. Sincerely, Director of Public Works Cc: Tim Hennes, Senior Building Inspector Ron Knoche, City Engineer Riverside Theatre 213 lq. ~ilbert Street Iowa City, Iowa 52245 J'anuary 22, 2004 City Manager ~ City of Iowa City 410 IE. Washington Iowa City, Iowa 52240 Dear Steve, We respectfully request the opportunity to appear before the City Council as soon as possible in order to present the proposal for the Riverside Festival Stage concession policy. On .Tanuary 14, Riverside Theatre Board chair Tom Bender and Artistic Director ~Tody Hovland appeared before the Parks and Recreation Commission to make the initial proposal, and the Commission was most enthusiastic in its support. The proposal follows; please contact us if any additional information would be helpful. Proposal for Chang~ in Concession Policy at the Riverside Festival 5tege The unique partnership between the City of Iowa City and Riverside Theatre in the creation of the Riverside Festival Stage in City Park has been a great success. During its first four years of renting the facility for the summer Shakespeare Festival, it is clear that RTSF has become an integral t~rt of the Iowa cultural scene. Almost all Shakespeare festivals customarily offer various concessions, including dinner items and alcoholic beverages. Currently, however, possession and consumption of alcohol are prohibited by the City Code within city parks. We submit that it would be in the public interest to modify the ordinance to allow a very limited exception to the general rule for the Riverside Theatre Shakespeare Festival. The ordinance can be drafted to carefully protect the safety and comfort of all park patrons while allowing the theatre to offer an amenity that will enhance the Festival experience. Due to cutbacks in funding from federal and state agencies, and the general economic downturn of the past two years, it is essential that Riverside Theatre find additional funding streams in order to sustain the operation of the Shakespeare Festival. While this new line of concessions will only be one part of the necessary income, we feel strongly that it is an essential component toward stabilizing this popular summer event. We suggest the following types of restrictions: · The City would define an "area" around the Theatre within which alcohol sales would be permitted to take place. No alcohol could be brought into or taken out of the "area" by patrons of the Festival. * Sales would be limited to beer and wine only, to be served on a one- serving-at-a-time basis in a disposable container. · Sales would be offered only to ticketed patrons. · 5ales would be limited in time to ninety minutes prior to performances and during a twenty-minute intermission. · Riverside Theatre would provide necessary insurance to cover both the exposure to themselves as well as the City of Iowa City. · Riverside Theatre would obtain appropriate licenses and permits. · 5ales would be strictly regulated to avoid sales to minors. Sincerely yours, /~o.d.y 4~vland Ran Clark ~i ~; FC Director Artistic I)iPector ida Theatre Riverside Theatre CC: ~ .try Trueblood PROPOSAL FOR RIVERSIDE FESTIVAL STAGE CONCESSION POLICY January 14, 2004 From the experience of the Riverside Festival Stage's first four years of use, it is apparent that the Riverside Festival Stage (Theatre), used by the Riverside Theatre Shakespeare Festival, has become an integral part of the Iowa City cultural entertainment scene. Shakespeare Festivals in other parts of the country, customarily provide concessions, including alcoholic beverages. Currently, possession and consumption of alcohol are prohibited by the City Code within city parks. We submit that it would be in the public interest to maximize the appeal of the Shakespeare Festival to create, by ordinance, a very limited exception to the general rule, for productions during the Festival, drafted to carefully protect the safety and comfort of all park patrons, yet allowing Festival sponsors to offer an amenity enhancing the quality of experience to their patrons. We suggest the following types of restrictions: · The City would define an "area" around the Theatre within which alcohol sales ~vould be required to take place. No alcohol could be brought into or taken out of the "area" by the patrons. Sales would be limited to beer and wine only, to be served on a one-serving-at-a- time basis in a disposable plastic container. · Sales would be offered only to patrons possessing a ticket for the event. · Sales would be limited in time to ninety minutes prior to productions and during a twenty minute intermission. · Riverside Theatre would provide necessary insurance to cover both the exposure to themselves as well as the City of Iowa City. · The Riverside Theatre would obtain appropriate licenses and permits. · Sales would be strictly limited to avoid sales to minors. Additional considerations: · Majority of patrons are between the ages of 40-70 years of age. · Patrons under 40 years of age often have children with them. · Donations to the Festival are offnearly 40%. Additional revenue sources are a must to ensure the continued success of the Festival. "Discover the Benefits" C I ]'Y 0 I: I O WA ~1TY 920 SOUTH GILBERT STREET PHONE (319) 356-5100 IOWA CI'IY IOWA 52240-1632 www.icgov.org FAX (319) 356-5487 TO: Members of the City Council FROM: Matt Pacha, Chair Parks and Recreation Commission DATE: January 29, 2004 RE: Riverside Theatre Alcohol Proposal The purpose of this memorandum is to call your attention to the fact that the Parks and Recreation Commission, as reflected in the minutes of the January 14th meeting, supports the proposal submitted by Riverside Theatre to permit the sale of beer and wine at the annual Shakespeare Festival in City Park. The Commission voted 8 to 1 in favor of an ordinance change which would allow this to occur. The lone dissenting vote was not in opposition to Riverside's proposal, but rather to support the idea that it should be available to all such groups (which may be the case, depending on how the ordinance change would be written). Please note this is not an endorsement to permit the consumption of alcoholic beverages in all city parks. The Commission feels that any change in the ordinance should be written in such a way that requests be handled on a case-by-case basis, requiring an appropriate permit process and insurance coverage. If approved, we view the first year as a "trial run" and would meet with Riverside representatives immediately following the festival to assess how things went, and discuss any changes that may need to occur. Matt P~i;h~ Chair - ~ ,:-:- po :7~ DATE: January 29, 2004 TO: City Council FROM: Eleanor Dilkes, City Attorney RE: Proposal to Establish a Municipal Electric Light and Power System As explained by the City Clerk in her memo to the City Council of January 21, 2004, the City has received a petition requesting that a proposal to establish a municipal electric light and power system and to establish a utility board be submitted to the voters at the next regular City election. The petition was valid on its face and accepted for filing by the City Clerk on January 21, 2004. Pursuant to Section 362.4 of the Iowa Code the petition is valid unless written objections are filed with the City Clerk within five working days after receipt of the petition. That five-day period has passed with no objections being filed. Pursuant to Section 388.2 of the Iowa Code, upon receipt of a valid petition requesting that the proposal be submitted to the voters, the Council "shall submit the proposal to the voters at the next regular city election." Thus, the Council must put the proposed questions on the ballot for November 2005. If a majority of persons voting approve the proposal "the city may proceed as proposed." Iowa Code Section 388.2. As we have discussed with the Council previously, a successful referendum is a prerequisite to the city filing a petition with the Iowa Utilities Board requesting a certificate of authority to furnish electric service. In other words, the city may not petition to establish a municipal electric utility until a vote of the people has authorized it to do so. A vote of the people is a prerequisite to filing with the Utilities Board, not a (legal) mandate to do so. See Sections 388.2 and 476.23 of the Iowa Code. Prior to the petition being filed persons had asked whether the State Code would allow the City Council (on its own motion) to place a proposal to establish a municipal electric utility on the ballot at a special election before the next regular city election in November 2005. This issue is rendered moot by the receipt of a valid petition which requires that the proposals go on the ballot in November 2005. Please call me if you have any questions. cc: Steve Atkins, City Manager Dale Helling, Assistant City Manager Marian Karr, City Clerk Andy Matthews, Assistant City Attorney Sarah Holecek, First Assistant City Attorney elea nor\rnemo\electricsystem.doc IP6 COMPREHENSIVE ANNUAL FINANCIAL REPORT CITY OF IOWA CITY, IOWA FOR THE FISCAL YEAR ENDED JUNE 30, 2003 PREPARED BY: DEPARTMENT OF FINANCE CITY OF IOWA CITY, IOWA CITY OF IOWA CITY, IOWA TABLE OF CONTENTS June 30, 2003 Page INTRODUCTORY SECTION Table of contents ................................................................................................................................ 1 Letter of transmittal ............................................................................................................................ 3 City organizational chart .................................................................................................................... I 0 Officials .............................................................................................................................................. l 1 Certificate of Achievement for Excellence in Financial Reporting ................................................... 12 FINANCIAL SECTION INDEPENDENT AUDITOR'S REPORT ......................................................................................... 13 MANAGEMENT'S DISCUSSION AND ANALYSIS .................................................................... 1 $ BASIC FINANCIAL STATEMENTS Government-wide financial statements Statement of net assets ................................................................................................................. 26 Statement of activities .................................................................................................................. 28 Fund financial statements Balance sheet - govertunental funds ............................................................................................ 30 Reconciliation of the balance sheet of the governmental funds to the statement of net assets .... 32 Statement of revenues, expenditures, and changes in fund balances governmental funds ....... 33 Reconciliation of the statement of revenues, expenditures, and changes in fund balances of governmental funds to the statement of activities ..................................................................... 35 Statement of revenues, expenditures, and changes in fund balances budget and actual (budgetary basis) General fund ........................................................................................................................... 36 Employee benefits fund .......................................................................................................... 39 Statement of net assets proprietary funds .................................................................................. 40 Statement of revenues, expenses, and changes in fund net assets - proprietary funds ................ 43 Statement of cash flows - proprietary funds ................................................................................ 44 Statement of fiduciary assets and liabilities ................................................................................. 46 Notes to financial statements .......................................................................................................... 47 COMBINING AND INDIVIDUAL FUND STATEMENTS Combining balance sheet - nonmajor governmental funds ............................................................ 76 Combining statement of revenues, expenditures, and changes in fund balances - nonmajor governmental funds ...................................................................................................................... 77 Combining statement of net assets norunajor enterprise funds .................................................... 80 Combining statement of revenues, expenses, and changes in fund net assets - nonmaj or enterprise funds ............................................................................................................................ 81 Combining statement of cash flows - nonmajor enterprise funds .................................................. 82 Combining statement of net assets internal service funds ............................................................ 84 Combining statement of revenues, expenses, and changes in fund net assets internal service funds ............................................................................................................................................. 85 Combining statement of cash flows - internal service funds .......................................................... 86 Statement of changes in assets and liabilities agency fund .......................................................... 88 CITY OF IOWA CITY, IOWA TABLE OF CONTENTS June 30, 2003 PaRe STATISTICAL SECTION (UNAUDITED) Govemment-wide expenses by function ............................................................................................ 89 Government-wide revenues ............................................................................................................... 90 General governmental expenditures by function and transfers to other funds ................................... 92 General governmental revenues by source and transfers from other funds ....................................... 94 Property tax budgets and collections .................................................................................................. 96 Property tax rates and tax dollars budgeted ....................................................................................... 97 Property tax, road use tax, and hotel/motel tax revenues ................................................................... 98 Assessed and estimated actual value of taxable property and exempt property ................................. 99 Property tax rates - all direct and overlapping governments ............................................................. 100 Principal taxpayers and employers ..................................................................................................... 101 Special assessment collections ........................................................................................................... 102 Ratio of net general obligation bonded debt to assessed value and net bonded debt per capita ........ 103 Ratio of annual debt service expenditures for general bonded debt to total general governmental expenditures .................................................................................................................................... 104 Computation of direct and overlapping debt ...................................................................................... 105 Schedule of revenue bond coverage ................................................................................................... 106 Demographic statistics ....................................................................................................................... 107 Property value, building permits, and bank deposits ......................................................................... 108 Parking rates ....................................................................................................................................... 110 Schedule of liability and property insurance in force ........................................................................ 111 Miscellaneous statistical data ............................................................................................................. 112 COMPLIANCE SECTION Report on compliance and on internal control over financial reporting based on an audit of financial statements performed in accordance with Government Auditing Standards .................... 115 Report on compliance with rcquircmants applicable to each major program and internal control over compliance in accordance with OMB Circular A-133 ............................................... 117 Schedule of expenditures of federal awards ....................................................................................... 119 Notes to thc schedule of cxpanditures of federal awards ................................................................... 121 Schedule of findings and questioned costs ......................................................................................... 122 CITY OF I0 WA CITY December 19, 2003 To the Citizens, Honorable Mayor, Members of the City Council and City Manager City of Iowa City, Iowa The Comprehensive Annual Financial Report (CAFR) of the City of Iowa City, Iowa (the "City") for the fiscal year ended June 30, 2003 is submitted herewith in accordance with the provisions of Chapter 11 of the Code of Iowa. The City's Finance Department prepared this report. Responsibility for both the accuracy of the data presented and the completeness and fairness of the presentation, including all disclosures, rest with the City. I believe the information, as presented, is accurate in all material respects and presented in a manner designed to fairly present the financial position and results of operations of the City. All disclosures necessary to enable the reader to gain an understanding of the City's financial affairs have been included. Tiffs report consists of management's representation concerning the finances of the City of Iowa City. Management assumes full responsibility for the completeness and reliability of all of the information presented in this report. To provide a reasonable basis for making these representations, management of the City has established a comprehensive internal control framework that is designed both to protect the government's assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City's financial statements in conformity with accounting principles generally accepted in the United States of America (GAAP). Because the cost of internal controls should not outweigh their benefits, the City's comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in ali material respects. The CAFR reflects all funds of the City in accordance with standards set by the Governmental Accounting Standards Board (GASB). In 1999, GASB adopted Statement No. 34, Basic Financial Statements - Management's Discussion and Analysis - For State and Local Governments. The final effective date for the implementation of GASB No. 34 for the City of Iowa City is June 30, 2003. This report complies with those standards. This statement slgnificantly changes govermnental financial reporting in order to bring it closer to a private sector model. Because of these changes the report will took much different from those reviewed in prior years. To facilitate an understanding of the City's financial affairs, this report is organized into four sections: introductory, financial, statistical and compliance. The introductory section contains the table of contents, listing of City officials, an organizational chart and this letter of transmittal. The financial section contains the independent auditors' report, management's discussion and analysis, the basic financial statements, required supplementary information and other supplementary information. The statistical section contains comprehensive statistical data that is intended to provide a broader and more complete understanding of the financial and economic trends of the City. The City is required to undergo an annual single audit in conformity with the provisions of the Single Audit Act of 1996 and the U.S. Office of Management and Budget (OMB) Circular A-133, Audits of State and Local Governments'. Information related to this single audit, including the schedules of federal financial assistance, findings and questioned costs, and independent auditors' reports on the internal accounting and administrative controls and compliance with applicable laws and regulations, are included in the compliance section of this report. GAAP require that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management's Discussion and Analysis (MD&A). This letter of transmittal is designed to complement the MD&A and should be read in conjunction with it. The City's MD&A can be found immediately following the report of the independent auditors. The City of Iowa City's financial statements have been audited by Eide Bailly, L.L.P. of Dubuque, Iowa, a finn of licensed certified public accountants. The goal of the independent audit was to provide reasonable assurance that the City's financial statements for the fiscal year ended, June 30, 2003 are free of material misstatement. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement preparation. The independent auditor concluded, based upon the audit, that there was a reasonable basis for rendering an unqualified opinion that the City of Iowa City's financial statements for the fiscal year ended, June 30, 2003, are fairly presented in conformity with GAAP. Profile of the Government The City of Iowa City was incorporated April 6, 1853. The City is governed by a seven member Council; each member serves a four-year term. Elections are held every two years allowing for continuation in office of at least three members at each biennial election. The Council members are elected at large, but three members are nominated from specific districts, and the four other members are nominated at large. The Council elects the Mayor from its own members for a two-year term. The City Council is the legislative body and makes all policy determinations for the City through the enactment of ordinances and resolutions. It also adopts a budget to determine how the City will obtain and spend its funds. The Council appoints members of boards, commissions and committees. The City Manager is the chief administrative officer for the City and is appointed by the City Council. The City Manager implements policy decisions of the City Council and enforces City ordinances. In addition, the City Manager appoints and directly supervises the directors of the City's operating departments and supervises the administration of the City's personnel system. He supervises 547 full-time and 80 permanent part-time municipal employees and 767 temporary employees. Permanent employees include a police force of 74 sworn personnel and a fire department of 58 firefighters. The City owns and operates its water supply and distribution system and sewage collection and treatment system with secondary treatment provided. Virtually the entire City has separate storm and sanitary sewer systems. The City operates a mtmicipal off- street and on-street parking system in the downtown area. Since 1971 the City has operated a transit system. 4 The annual budget serves as the foundation for the City's financial planning and control. All departments of the City am required to submit requests for appropriation to the City Manager in October. The City Manager uses these requests as the starting point for developing a proposed budget. The City Manager then presents this proposed budget to the Council for review in December. The Council is required to hold a public hearing on the proposed budget and to adopt a final budget no later than March 15. The appropriated budget is prepared by fund, function (e.g., Public Safety), and department (e.g., Police). The City adopts a three-year financial plan that includes both operations and capital improvements. This three-year plan permits a more comprehensive review of the City's financial condition, allowing analysis of the current and future needs and requirements. During preparation of the plan, careful review is made of property tax levy rates, utility and user fee requirements, ending cash balances by fund, debt service obligations, bond financing needs, capital outlay for equipment purchases and major capital improvement projects. The state requires at least a one-year operating budget. While legal spending control is exercised at a state mandated function level, management control is set at the Department Manager level. Encumbrance accounting is utilized in all funds for budgetary control. Encumbrances outstanding at year-end for the governmental fund types are reflected as reservations of the fund balances. Appropriations that are not encumbered lapse at the end of the year. Economic Condition and Outlook The City's economic strength is based upon education, medical services and diversified manufacturing. The University of Iowa is the City's largest employer with over 22,000 employees and The University of Iowa Hospitals and Clinics is the largest university-owned teaching medical center in the United States. The stability of the University of Iowa, coupled with the City's sound base of industrial and commercial interests, will continue to help shield the City from the negative economic impacts of inflation and unemployment. The City also has a significant number of private employers who have a history of providing stable and increasing employment in the community. The City continues to see sustained production in our major local industries. Continued economic development efforts involving the Iowa City and Coralville Chambers of Commerce, local private interests, the University of Iowa and other surrounding communities through participation as members of the Iowa City Area Development Group, are positive. In addition, the corridor between the City and Cedar Rapids has been identified as one of the major growth areas for new business development in the state of Iowa. Continued developments in that area have shown a favorable impact upon the City's economy. Currently there are budget challenges facing the State of Iowa, however, the City's economy as a whole continues to grow. The major employers have been able to maintain their workforee size. The unemployment rate for Johnson County continues to remain low at between 2.9% and 3.6%. The City has consistently experienced modest increases in assessed property valuations. New housing construction continues to be relatively strong with 148 new single-family houses and 402 multi-family units added to the tax rolls for the year ended December 31, 2002. This growth in housing, along with the low unemployment rate, continues to be indicative of the City's economic well being. The 2000 census population of Iowa City was 62,220. After further review by the United Census Bureau, the population was revised to 62,380 in 2002. This represents a 4.42% increase over the 1990 population of 59,738. In preparing the financial plan for the three-years ending June 30, 2006, the process of budget balancing has again been most difficult. With the continued tax limitations imposed by the state (specifically the residential rollback factor) and other federal and state regulations and mandates, the municipal service needs for our growing community are becoming increasingly difficult to satisfy. In balancing the budget for the three-year period, the City attempted to maintain service levels, wherever practical. In addition, our planning has been directed at maintaining our current fiscal strength and avoiding any erosion of that fiscal position, including the City's AAA bond rating. 5 A continuing major objective in the three-year £mancial plan is to maintain or increase the City's cash reserve position. In addition, procedures were adopted to allocate unreserved fund balances between the contingency and undesignated fund balances. The contingency fund is available during the fiscal year for unanticipated and unbudgeted expenditures, while the undesignated fund balance is intended to be maintained as working capital. The City is committed to drawing from the undesignated fund balance only in emergency situations. This unreserved fund balance allocation along with specific budgeting techniques has allowed the City to increase or maintain fund balances over the past year. The City continues to pursue cooperative efforts with other local governments. Joint funding, pumhasing, planning and other efforts allow the City to meet mandates for new and improved services in the future at the most reasonable cost. Joint cooperation currently encompasses regional transportation planning, human services, solid waste management planning, a hazardous materials response program, an enhanced 911 emergency communications system, community relations, joint operation of an animal control facility, joint operation of an indoor swimming pool facility and joint economic development efforts. While such cooperative efforts are not new in concept, the City expects to enter into more agreements with neighboring governmental subdivisions, as well as with the University of Iowa. There are many signs that the City remains healthy and vibrant with great promise for the future. The University of Iowa continues to add new buildings and facilities. The City continues to see sustained production in the major local industries. Industrial and commercial interests within the community have continued to thrive. The City will be challenged during the next couple of years to maintain its vitality through greater economic development efforts, fiscal restraint in local government and continued cooperation among local government officials. We are confident that the City is positioning itself to better meet the needs of the community in the future through more effective long-term £mancial planning, and increased f'mancial strength and stability of the City. The City Council and its staff are committed to managing the City's destiny well into the future. Major Initiatives The Court Street Transportation Center was begun in FY02 with design and land acquisition costs. Land acquisition was completed in FY03 with construction to begin in FY04. The transportation center, located in downtown Iowa City, will provide a park-and-ride facility, interstate bus service, taxi service, a parking facility and a day care center. $6.7 million in federal grants will fund the $8.4 million facility. Completion is set for FY05. The construction of a new landfill cell totaling approximately $2.8 million was begun in FY02. Completion is set for 2004. The cell is expected to last 8 years. It will include the approved clay liner system and the shredded tire drainage system to reduce construction costs and promote recycling. The City continues to be proactive on maintaining and building its streets, bridges, stormwater mains and trail systems and spent approximately $6.3 million in fiscal year 2003 on various projects. On November 7, 2000 the voters of Iowa City approved an expansion to our current library facility. It is anticipated that the estimated cost of the project will be approximately $18.4 million. In April 2002, $18.4 million in General Obligation bonds were issued for the costs associated with the construction of the library. Construction began in early calendar year 2002 and is scheduled to be completed in June 2004. The Iowa City Housing Authority provides rental assistance for 1146 units, with an annual contribution contract with the Federal Government of $6.1 million. Community Development Block Grant and HOME Investment Partnership funds totaling approximately $1.8 million were utilized for economic development, housing, public services and facilities and planning activities during fiscal year 2003. These programs provide for broad based financial impacts locally for builders, developers and others. Financial Information Single Audit: As a recipient of federal financial assistance, the City is responsible for ensuring that adequate internal controls are in place to ensure compliance with applicable laws and regulations related to those programs. These internal accounting and administrative controls are subject to periodic evaluation by the City's management. The results of the City's single audit for the fiscal year ended June 30, 2003 provided no instances of material weaknesses in the internal controls or significant violations of applicable laws and regulations based upon the audit of the basic financial statements. Retirement Plans: With the exception of police and fire employees, substantially all permanent City employees are covered by the Iowa Public Employees Retirement System ("IPERS"). The state annually sets the contribution rate for all municipal entities and covered employees. All covered employees are required to contribute 3.7% of their salary, while employers contribute 5.75%. There is no allocation or measurement of unfunded liability to any municipal entity and, upon the retirement of employees, IPERS has the sole responsibility for their benefits. The City has no responsibility to pay employee pension benefits of II)ERS besides the required contribution. The City's police and fire employees are covered by the Municipal Fire and Police Retirement System of Iowa ("MFPRSI"). This statewide system is a cost-sharing multiple-employer public employee retirement system. The state annually sets the contribution rate for all municipal entities and employees. The City has no responsibility to pay employee pension benefits of MFPRSI besides the required contribution. Cash Management: The majority of the City's investment activity is carried on by the City's investment pool except for those funds which are required to maintain their investments separately. This pooled concept provides for greater investment earnings that are then allocated to the City's funds on a systematic basis. The intention of the cash management system is to limit the amount of funds placed in accounts where low or no interest is paid. Idle cash is invested in various instruments with various maturity dates of less than one year, depending on the anticipated cash requirements during the period. The overall strategy of holding deposits and ma!ring investments is to expose the City to a minimum amount of credit risk and market risk. All bank balances of deposits as of the balance sheet date are entirely insured or collateralized with securities held by the State of Iowa Sinking Fund. For the year ended June 30, 2003, the City earned $2,501,000 from all investments, a decrease of $1,483,000 from the prior year. The following table shows how this was allocated by fund type for the fiscal years 2003 and 2002: 2003 2002 Investment Investment Fund Type Earnings Earnings (in thousands) (in thousands) Governmental $1,196 $1,171 Proprietary 1,305 2,813 Totals $2,501 $3,984 Risk Management: The City is exposed to a variety of accidental losses and has established a risk management strategy that attempts to minimize losses and the carrying cost of insurance. Risk control techniques have been established to reasonably ensure that the City's employees are aware of their responsibilities regarding loss exposures related to their duties. In a similar manner, risk control techniques have been established to reduce possible losses to property owned by or under the control of the City. Furthermore, supervisory personnel are held responsible for monitoring risk control techniques on an operational basis. The City completed its fourteenth year under a property and liability insurance program that provides for a $200,000 self-insured retention per occurrence on property losses and a $200,000 self- insured retention per occurrence on liability and a $250,000 self-insured retention on workers' compensation losses, with an annual aggregate retention of $325,000 on property losses. The insurance provides coverage for claims in excess of the aforementioned self-insured retention up to a maximum of $10,000,000 annual aggregate of the losses paid. The operating funds pay annual premiums to the Loss Reserve Fund, which is accounted for as an internal service fund. The balance in the Loss Reserve Fund is available to cover the self-insured retention amounts and any uninsured losses. The total assets in the Loss Reserve Fund as of June 30, 2003 were $4,371,000. The total assets in the Loss Reserve Fund include $3,490,000 in restricted assets to fund the City's self-insured health insurance program. Independent Audit: Chapter 11 of the Code of Iowa requires an annual audit to be performed. The independent public accounting firm of Eide Bailly LLP was selected by the City. In addition to meeting the requirements set forth in Chapter 11, the audit also was designed to meet the requirements of the Single Audit Act of 1996 and related OMB Circular A-133. The independent auditors' report on the basic financial statements and combining and individual fund statements and schedules is included in the financial section of this report. The independent auditors' reports related specifically to the single audit are included in the compliance section of this report. The financial statements are the responsibility of the City. The responsibility of the certified public accountants is to express an opinion on the City's financial statements based on their audit. An audit is conducted in accordance with generally accepted auditing standards. Those standards require that the audit be planned and performed in a manner to obtain a reasonable assurance as to whether the financial statements are free of material misstatement. Certificate of Achievement for Excellence in Financial Reporting The Government Finance Officers Association of the United States and Canada ("GFOA") awarded a Certificate of Achievement for Excellence in Financial Reporting (the "Certificate") to the City of Iowa City, Iowa for its Comprehensive Annual Financial Report for the fiscal year ended June 30, 2002. The Certificate is the highest form of recognition for excellence in state and local financial reporting. In order to be awarded the Certificate, a governmental unit must publish an easily readable and efficiently organized Comprehensive Annual Financial Report, whose contents conform to program standards. The Comprehensive Annual Financial Report must satisfy both accounting principles generally accepted in the United States of America and applicable legal requirements. The Certificate is valid for a period of one year only. The City has received the Certificate for the last eighteen consecutive years. I believe our current report continues to conform to the Certificate requirements and am submitting it to GFOA to determine its eligibility for another certificate. Responsibility and Acknowledgments The Department of Finance prepared the Comprehensive Annual Financial Report of the City of Iowa City, Iowa for the fiscal year ended June 30, 2003. The City Council, as required by law, is responsible for the complete and accurate preparation of the City's Comprehensive Annual Financial Report. I believe that the information presented is accurate in all material respects and that this report fairly presents the financial position and results of operations of the various funds of the City. The preparation of this report on a timely basis could not have been accomplished without the efficient and dedicated services of the entire staff of the City's Finance Department. I would like to express my appreciation to all members of the department who assisted and contributed to its preparation. I want to especially recognize the contributions of the City's Assistant Finance Director, Erin Herting, Assistant Controller, Sara Sproule and Senior Accountant, Ann Maurer. Also, I thank the Mayor, members of the City Council and the City Manager for their interest and support in planning and conducting the financial operations of the City in a dedicated, responsible and progressive manner. Respectfully submitted, Director of Finance // 9 Citizens of Iowa City Key & Council Manager ]0 CITY OF IOWA CITY, IOWA LISTING OF CITY OFFICIALS June 30, 2003 ELECTED OFFICIALS Term Expires Mayor Emie Lehman January 1, 2006 Council Member Connie Champion January 1, 2006 Council Member Steven Kanner January 1, 2004 Council Member Mike O'Donnell January 1, 2006 Council Member Irvin Pfab January 1, 2004 Council Member and Mayor Pro rem Dee Vanderhoef January 1, 2004 Council Member Ross Wilburu January 1, 2004 APPOINTED OFFICIALS Date of Hire City Manager Stephen J. Atkins July 20, 1986 City Clerk Marian K. Kart May 21, 1979 City Attorney Eleanor Dilkes March 18, 1996 DEPARTMENT DIRECTORS Assistant City Manager Dale E. Helling August 16, 1975 Director of Housing and Inspection Services Douglas W. Boothroy September 22, 1975 Library Director Susan Craig July 28, 1975 Director of Planning & Community Development Karin Franklin May 19, 1980 Director of Public Works Rick Fosse February 22, 1984 Director of Parking and Transit Joseph Fowler January 2, 1970 Senior Center Coordinator Linda Kopping March 20, 1995 Airport Manager Ronald J. O*Neil February 4, 1985 Fire Chief Andrew Rocca July 14, 1978 Parks and Recreation Director Terry G. Trueblood February 18, 1986 Chief of Police R.J. Winkelhake June 12, 1989 Director of Finance Kevin O'Malley August 19, 1985 ll Certificate of Achievement for Excellence in Financial Reporting Presented to City of Iowa City, Iowa For its Comprehensive Annual Financial Report for the Fiscal Year Ended June 30, 2002 A Certificate of Achievement for Excellence in Financial Reporting is presented by the Government Finance Officers Association of the United States and Canada to government units and public employee retirement systems whose comprehensive annual financial reports (CAFRs) achieve the highest standards in government accounting and financial reporting. President Executive Director 12 EideBaillgLP Consultants · Certified Public Accountants INDEPENDENT AUDITOR'S REPORT To the Honorable Mayor and Members of the City Council City of Iowa City, Iowa We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Iowa City, Iowa, as of and for the year ended June 30, 2003, which collectively comprise the City's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the management of the City of Iowa City. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; Chapter 11 of the Code of Iowa; and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards and provisions require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all tnaterial respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Iowa City, Iowa, as of June 30, 2003, and the respective changes in financial position and cash flows, where applicable, thereof and the respective budgetary comparison for the General Fund and Employee Benefits Fund for the year then ended in conformity with accounting principles generally accepted in the United States of America. As described in Note 1, the City has implemented a new financial reporting model, as required by the provisions of GASB Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis -for State and Local Governments, as of June 30, 2003. In accordance with Government Auditing Standards, we have also issued our report dated December 19, 2003, on our consideration of the City's internal control over financial reporting and our tests of its compliance with certain provisions of laws, regulations, contracts, and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. 3999 Pennsylvania Ave. ° Suite 100 · Dubuque, Iowa 52002-2639 , 563.556.1790 ° Fax 563.557.7842 Offices in Arizona, lowa, Minnesota, Montana, North Dakota and South Dakota · Equal Opportunity Employer 13 The management's discussion and analysis on pages 15 through 25 is not a required part of the basic financial statements but is supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming an opinion on the financial statements that collectively comprise the basic financial statements of the City of Iowa City, Iowa. The introductory section, combining and individual nonmajor fund financial statements, statistical tables, and the Schedule of Expenditures of Federal Awards required by the U.S. Office of Management and Budget (OMB) Circular A-133 are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual nonmajor fund financial statements and the Schedule of Expenditures of Federal Awards have been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory section and statistical tables have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. Dubuque, Iowa December 19, 2003 14 Management's Discussion and Analysis As management of the City of Iowa City, we present this narrative overview and analysis of the financial activities of the City for the fiscal year ended June 30, 2003. This narrative is intended to be used in conjunction with additional information that is included in the letter of transmittal, which can be found on pages 3 - 9 of this report. In our first GASB 34 CAFR for the fiscal year ended June 30, 2003, only single year dollar amounts are shown. In the coming year we will be adding more comparison tables to the Management's Discussion and Analysis (MD&A) showing variance between years. Financial Highlights · The assets of thc City of Iowa City exceeded its liabilities at thc close of the fiscal year ending June 30, 2003 by $282,118,000 (net assets). Of this amount, $50,265,000 (unrestricted net assets) may be used to meet the government's ongoing obligations to its citizens and creditors. · The City's total net assets increased by $13,201,000 during thc fiscal year. Governmental activities increased $5,887,000 and business-type activities by $7,314,000. · At the close of the current fiscal year, the City's governmental funds reported combined ending fund balances of $34,956,000, a decrease of $9,202,000 in comparison with thc prior year. Of this total amount, approximately $17,878,000, or 51% was unreserved and is available for spending at the City's discretion. · At the end of the current fiscal year, the City's unreserved, undesignated fund balance for the General Fund was $11,913,000, or 31% of total General Fund expenditures. · The City's total debt decreased by $23,360,000 during the current fiscal year. The key factor to this decrease was the retirement of bonds and refinancing of bonds due to good market conditions. Overview of the Financial Statements This discussion and analysis is intended to serve as an introduction to the City's basic financial statements. The City's basic financial statements are comprised of three components: 1) government- wide financial statements, 2) fund financial statements; and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. Government-wide Financial Statements: The government-wide financial statements are designed to provide readers with a broad overview of the City's finances in a manner similar to a private-sector business. The statement of net assets presents information on all of the City's assets and liabilities, with the difference between the two reported as net assets. Over time, increases or decreases in net assets may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. The statement of activities presents information showing how the City's net assets changed during the most recent fiscal year. All changes in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave). 15 Both of the government-wide financial statements distinguish functions of the City that are principally supported by taxes and intergovernmental revenues (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business-type activities). The govermnental activities of the City include Public Safety, Public Works (roads, storm water, traffic controls and transit), Culture and Recreation, Community and Economic Development, General Government, and Interest on long-term debt. The business-type activities of the City include Airport, Cable Television, Housing Authority, Parking, Sanitation, Wastewater Treatment and Water. The government-wide financial statements can be found on pages 26 - 29 of this report. Fund Financial Statements: A fund is a grouping of related accounts that is used to maintain control over resoumes that have been segregated for specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of the City can be divided into three categories: governmental funds, proprietary funds and fiduciary funds. Governmental Funds: Governmental funds are used to account for essentially the same function reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term financing requirements and is typically the basis that is used in developing the next annual budget. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison. The City has four major governmental funds: General Fund, Employee Benefits Fund, Capital Projects - Other Construction Fund, and Debt Service Fund. Information is presented separately in the govemmental funds balance sheet and in the governmental funds statement of revenues, expenditures and changes in fund balances for these major funds. Data from all other non-major govermnental funds is combined into a single aggregated presentation and are referenced under a single column as "Other Governmental Funds". Individual fund data on each of these non-major governmental funds is provided in the form of combining statements elsewhere in this report. The City adopts an annual appropriated budget for all governmental funds as required by state statute. Budget comparisons have been provided for the General Fund and the major special revenue fund, Employee Benefits fund, to demonstrate compliance with the adopted budget. The basic governmental funds financial statements can be found on pages 30 - 35 of this report. Proprietary Funds: The City maintains two different types of proprietary fimds. Enterprise funds are used to report the same functions presented as business-type activities in the government-wide financial state~nents. The City uses enterprise funds to account for its Airport, Cable Television, Housing Authority, Parking, Sanitation, Wastewater Treatment, and Water activities. Internal Service funds are an accounting device used to accumulate and allocate costs internally among the City's various functions. The City has four Internal Service Funds: Equipment Maintenance, Central Services, Loss Reserve, and Information Technology. Because these services predominantly benefit govemmentaI rather than business-type functions, they have been included within governmental activities in the govermnent-wide financial statements. 16 Proprietary funds provide the same type of information as the government-wide financial statements, only in more detail. Wastewater Treatment, Water, Sanitation, and Housing Authority Funds are considered to be major funds and are reported individually throughout the report. The other 3 non-major enterprise funds am grouped together for reporting purposes and listed under a single heading "Other Enterprise Funds". Detailed information for each of the non-major fands is provided in the combining statements elsewhere in this report. Individual fund data for the Internal Service funds is provided in the form of combining statements elsewhere in this report. The basic proprietary fund financial statements can be found on pages 40 - 45 of this report. Fiduciary Funds: Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not available to support the City's own programs and therefore not reflected in the govermnent-wide financial statements. The City has one fiduciary fund, Project Green, which is maintained as an agency fund. The basic fiduciary fund financial statement can be found on page 46. Notes to Financial Statements: The notes provide additional information that is essemial to a full understanding of the data provided in the government-wide and fund financial statements. The notes to the financial statements can be found on pages 47 - 72 of this report. Other Information: The combining statements referred to in the above paragraphs in connection with non-major governmental funds, non-major enterprise funds and internal service funds are presented immediately following the notes. Government-wide Financial Analysis As noted earlier, net assets may serve over time as a useful indicator ora government's financial position. In the case of the City, assets exceeded liabilities by $282,118,000 at the close of the fiscal year ended June 30, 2003. By far, the largest portion of the City's net assets reflect its investment in capital assets (e.g., land, building, machinery and equipment, improvements other than buildings, and infrastructure), less any related debt to acquire those assets that is still outstanding. The City uses these capital assets to provide services to its citizens; consequently, these assets are not available for future spending. Although the City's investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other resources, since the capital assets themselves cannot be used to liquidate these liabilities. This report represents the first year the City has reported in compliance with Government Accounting Standards Board (GASB) No. 34. As a result, the following table only illustrates net assets for the current year and does not contain a comparative analysis with the prior year. Future year's reports will do so. 17 City of Iowa City's Net Assets June 30, 2003 (amounts expressed in thousands) Governmental Business-type activities activities Total 2003 2003 2003 Current and other assets $ 86,998 $ 75,310 $ 162,308 Capital assets 145,174 238,270 383,~.~.d Total Assets 232,172 313,580 545,752 Long-term liabilities outstanding 73,277 138,434 211,711 Current and other liabilities 46,023 5,900 51,923 Total Liabilities 119,300 144,334 263,634 Net assets: Invested in capital assets, net of related debt 73,447 111,487 184,934 Restricted 22,499 24,420 46,919 Unrestricted 16,926 33,339 50,265 Total Net Assets $ 112,872 $ 169,246 $ 282,118 A portion of the City's net assets (16.6% or $46,919,000) represents resources that are subject to extemal restrictions on how they may be used. The remaining balance of the unrestricted net assets (17.8% or $50,265,000) may be used to meet the government's ongoing obligations to its citizens and creditors. At the end of the fiscal year ended June 30, 2003, the City is able to report positive balances in all three categories of net assets, both for the government as a whole, as well as for its separate governmental and business-type activities. Governmental Activities: Governmental activities increased the City's net assets by $5,887,000. The increase in net assets of governmental activities is primarily due to expenditures for capital assets less depreciation expense. The following is a more detailed review of FY03's operation. Again, since FY03 represents the first year of reporting consistent of the provision of GASB 34, comparative data for FY02 is not available. Future reports will include this comparative data. 18 City of Iowa City's Changes in Net Assets (amounts expressed in thousands) Governmental Business-type activities activities Total 2003 2003 2003 Transfers 1,444 (I,444) Business-type Activities: Business-type activities increased the City's total assets by $7,314,000. The increases in net assets were primarily in the Wastewater Treatment, Water and Sanitation funds. The increases were primarily due to revenue derived from charges for services and operating grants exceeded 19 Financial Analysis of the Government's Funds As noted earlier, thc City uses fund accounting to ensure and demonstrate compliance with finance- related legal requirements. Governmental Funds: Thc financial reporting focus of thc City's governmental fund~ is to provide information on near-term inflows, outflows and balances of spendable resources. Such information may be/is useful in assessing the City's financing requirements. In particular, unreserved fund balance may serve as a useful measure of a government's net resources available for spending at thc end of thc fiscal year. As of thc fiscal year ended Sunc 30, 2003, thc City's governmental funds reported combined ending fund balances of $34,956,000, a dcereasc of $9,202,000 in comparison with thc prior year. Of this total amount, $17,878,000 constitutes unreserved fund balance, which is available to usc as worldng capital for thc General Fund since property tax revenues arc received only twice a year and the remainder is available to mcct the future needs of thc City. The remainder of the fund balance is reserved to indicate that it is not available for new spending because it has already been committed. The majority of this remainder of thc fund balance (94%) has been committed 1) to liquidate contracts and purchase orders of thc prior period ($9,490,000), 2) to fund various debt service payments ($4,448,000), and 3) to fund employee retirement commitments ($2,087,000). Thc General Fund is thc chief operating fund of the City. As of the fiscal year ended June 30, 2003, thc unreserved fund balance of thc General Fund was $13,012,000, while General Fund's total fund balance was $14,106,000. As a measure of thc General Fund's liquidity, it may be useful to compare both "unreserved fund balance" and "total fund balance" to "total fund expenditures". Unreserved fund balance represents 34% of total General Fund expenditures ($38,126,000), while total fund balance represents 37% of that same amount. The fund balance oftbe City's General Fund increased by $2,670,000 during thc current fiscal year. Key factors in this increase arc reductions of expenditures due to City Council response to State Legislature reducing state-shared revenues in FY 04. Proprietary Funds: Thc City's proprietary funds provide the same V/pc of information found in the government-wide financial statements, but in marc detail. Thc ending net assets of thc enterprise funds were $163,818,000, a net asset inercasc of $7,231,000. This was primarily duc to the addition of the new Water Treatment Plant and thc expansion of thc Wastcwater Treatment Plant to the capital assets. Of the net assets of thc enterprise funds, $111,487,000 is invested in capital assets, net of related debt. Unrestricted net assets totaled $27,911,000, an inercase of $1,489,000 compared to thc previous year. The Internal Service funds showed net assets totaled $14,049,000 as of June 30, 2003, an increase of $823,000 fi.om the previous year. Budgetary Highlights Differences between original budget and the final amended budget of the general fund were minor. During the fiscal year revenues and other financing sources were 6.8% more than the original budget and expenditures and other financing uses were 3.5% more than the original estimate. This resulted in eliminating the need to draw upon the existing General Fund balance as had been anticipated and budgeted. A schedule detailing this activity can be found on pages 36 - 39. 22 Capital Assets and Debt Administration Capital Assets: The City's investment in capital assets for its governmental and business-type activities as of June 30, 2003 amounts to $383,443,431 (net of accumulated depreciation). This investment in capital assets, including land, buildings, improvements other than buildings, equipment, streets, bridges, trails, wastewater and water systems and other infrastructure represents the value of resources utilized to provide services to its citizens. The City's investment in capital assets for the fiscal year ended June 30, 2003 increased by $14,245,067 for governmental activities compared to the prior year and decreased by $2,165,127 for business-type activities over the prior year. The following table reflects the $383,443,431 investment in capital assets (net of accumulated depreciation). City of Iowa City's Capital Assets (net of depreciation) (amounts expressed in thousands) Governmental Business-type Activities Activities Total 2003 2002 2003 2002 2003 2002 Land $ 13,704 $ 12,932 $ 20,309 $ 18,613 $ 34,013 $ 31,545 Buildings 18,133 20,064 93,973 54,189 112,106 74,253 Improvements other than buildings 2,602 1,906 9,350 247 11,952 2,153 Machinery and equipment 11,117 11,226 15,127 5,213 26,244 16,439 Infrastructure 77,818 70,374 95,816 89,861 173,634 160,235 Conslmcfion in progress 21,800 14,427 3,694 72,311 25,494 86,738 Total $ 145,174 $ 130,929 $ 238,269 $ 240,434 $ 383,443 $ 371,363 Major capital asset events during the current fiscal year included the following: ,, Expansion of the Iowa City Public Library continued in FY03; CIP at fiscal year end totaled $10,212,000. · Court Street Transportation Center that will include facilities for interstate bus service, taxi service, a parking facility and day care center completed land acquisition in FY03; CIP at fiscal year end totaled $1,395,000. · South Sycamore Trail that will connect residential areas in the southern part of the City to the City's soccer fields was close to completion at fiscal year end; CIP at fiscal year end totaled $634,000. · Scott Boulevard from ACT to Rochester Avenue was close to completion at fiscal year end; CIP at fiscal year end totaled $2,610,000. · A variety of street and storm sewer construction in new residential areas and replacement and expansion of existing infrastructure amounted to $7,337,000. · The City's new Water Treatment Plant and the expansion of the City's Wastewater Treatment Facility went online during the fiscal year. These projects totaled $35.8 million and $29 million, respectively. Additional information on the City's capital assets can be found in Note 5 to the financial statements. Debt Administration: At the end of the fiscal year, the City had total bonded debt outstanding of $203,310,000. Of this amount, $83,000,000 comprises debt backed by the full faith and credit of the City. However, 14% of this total, $11,359,000, is debt that serves enterprise funds and is abated by their charges for services. The remaining $120,310,000 represents revenue bonds secured solely by specific revenue sources. 23 City of Iowa City's Outstanding Debt General Obligation and Revenue Bonds (amounts expressed in thousands) Governmental Business-type Activities Activities Total 2003 2002 2003 2002 2003 2002 General obligation bonds $ 71,641 $ 72,199 $ 11,359 $ 13,061 $ 83,000 . $ 85,260 Revenue bonds 120,310 141,410 120,310 141,410 Total $ 71,641 $ 72,199 $ 131,669 $ 154,471 $ 203,310 $ 226,670 The City's total bonded debt decreased by $23,360,000 during the current fiscal year. During the current fiscal year, the government refinanced some of its existing debt to take advantage of favorable interest rates. · The City issued $8,500,000 in Water Revenue bonds during FY03. The Water Revenue bonds will be used to pay the final costs of the Water Treatment plant, the Bloomington Street Booster Station, Iowa River Power Dam and extension to the water main system. · The City issued $10,600,000 in Advance Refunding General Obligation bonds to refinance previously outstanding debt. The result is a decrease in future debt service payments of $795,000. · On July 1, 2002, $25,665,000 of outstanding Wastewater Treatment revenue bonds was paid fi.om the proceeds of a Refunded Wastewater Treatment revenue bond that was issued in FY02. The City continues to have the same excellent bond rating on its General Obligation bonds that it has had for the past several years. Ihis rating is given to those bonds judged to be of the best quality and carrying the smallest degree of investment risks. The City's bond ratings by Moody's Investors Services, Inc. as of June 30, 2003 were as follows: General obligation bonds Aaa Parking revenue bonds A Wastewater treatment revenue bonds A Water revenue bonds A The City continues to operate well under the State debt capacity debt limitations. State statute limits the amount of General Obligation Debt outstanding to 5% of the assessed value of all taxable property in Iowa City. The current debt limitation for the City is $146,029,009. With outstanding General Obligation Debt applicable to this limit of $83,000,000 we are utilizing 57% of this limit. Mom detailed information on debt administration is provided in note 6 of the financial statements on pages 60 - 64. Economic Factors and Next Year's Budget and Rates On August 19, 2003 the City Council amended the FY04 City of Iowa City budget after a public hearing. This amendment was due to state funding reductions by the 2003 State legislature, which eliminated over $883,000 in revenue to the City from state-shared revenues. The City Manager and City Council's guidelines to phase in personnel reductions were incorporated. Transfers into the General Fund were increased by $70,000 from Cable TV, and by $100,000 from Parkland Acquisition. Fee increases from Building and Housing Inspection was amended by $101,770. Transit federal assistance was being increased by $46,881. State Transit assistance was increased by $45,810 and Police dispatch service revenue was increased by $42,275 due to a new agreement with University Heights for dispatch service. Total General Fund revenues and transfers in increased by $304,339. General Fund expenditures and transfer out reductions totaled $482,610. The majority of the reductions in General Fund expenditures were due to the adoption of an attrition policy in the General Fund. 24 Requests for Information This report is designed to provide a general overview of the City of Iowa City's finances for alt of those with an interest in thc government's finances. Questions concerning any of the infomaation provided in this report, or requests for additional financial information should bc addressed to City of Iowa City, Finance Department, 410 E. Washington Street, Iowa City, IA, 52240. CITY OF IOWA CITY, IOWA STATEMENT OF NET ASSETS June 30, 2003 (amounts expressed in thousands) Governmental Business-type Activities Activities Total Assets Cash on hand $ 3 $ 1 $ 4 Equity in pooled cash and investments 28,927 34, 168 63,095 Receivables: Property tax 34,340 34,340 Accounts and unbilled usage 1,390 3,679 5,069 Interest 115 216 331 Notes 8,205 1,396 9,601 Internal balances (6,313) 6,313 Due from other governments 1,355 366 1,721 Prepaid insurance 22 22 Inventories 333 324 657 Restricted assets: Equity in pooled cash and investments 18,621 28,847 47,468 Capital assets: Land and construction in progress 35,504 24,002 59,506 Other capital assets (net of accumulated depreciation) 109,670 214,268 323,938 Total assets 232,172 313,580 545,752 Liabilities Accounts payable 1,819 250 2,069 Contracts payable 1,836 1,743 3,579 Accrued liabilities 2,169 99 2,268 Interest payable 277 2,992 3,269 Deposits 499 639 1,138 Due to other governments 177 177 Deferred revenue 39,423 39,423 Noncurrent liabilities: Due within one year: Employee vested benefits 749 226 975 Bonds payable 5,179 6,240 11,419 Due in more than one year: Employee vested benefits 801 239 1,040 Bonds payable 66,548 124,189 190,737 Landfill closure/post-closure liability 7,540 7,540 Total liabilities 119,300 144,334 263,634 (continued) 26 CITY OF IOWA CITY, IOWA STATEMENT OF NET ASSETS (continued) June 30, 2003 (amounts expressed in thousands) Governmental Business-type Activities Activities Total Net Assets Invested in capital assets, net of related debt $ 73,447 $ 111,487 $ 184,934 Restricted for or by: Employee benefits 2,087 2,087 Capital projects 12,022 12,022 Debt service 4,448 4,448 Streets 3,906 3,906 Other purposes 36 36 Bond ordinance 22,467 22,467 State statute 255 255 Grant agreement 1,698 1,698 Unrestricted 16,926 33,339 50,265 Totalnet assets $ 112,872 $ 169,246 $ 282,118 The notes to the financial statements are an integral part of this statement. 27 CITY OF IOWA CITY, IOWA STATEMENT OF ACTIVITIES For the Year Ended June 30, 2003 (amounts expressed in thousands) Program Revenues Operating Capital Charges Grants and Grants and Functions/Programs: Expenses for Services Contributions Contributions Governmental activities: Public safety $ 13,844 $ 2,507 $ 148 $ 68 Public works 11,539 1,118 693 2,135 Culture and recreation 10,131 1,145 2 Community and economic development 3,133 192 2,124 General government 6,251 1,416 Interest on long-term debt 3,662 Total governmental activities 48,560 6,378 2,965 2,205 Business-type activities: Wastewater Treatment 12,086 12,445 1,077 Water 7,861 9,677 131 640 Sanitation 4,082 6,531 201 Housing Authority 6,519 221 6,291 Parking 3,554 3,636 Airport 431 180 36 Cable television 687 298 Total business-type activities 35,220 32,988 6,659 1,717 Total $ 83,780 $ 39,366 $ 9,624 $ 3,92:2 General revenues: Property taxes, levied for general purposes Road use tax Hotel/motel tax Gas and electric tax Bank franchise tax Earnings on investments Gain (loss) on disposal of capital assets Miscellaneous Transfers Total general revenues and transfers Changes in net assets Net assets beginning of year Net assets end of year The notes to the financial statements are an integral part of this statement. 28 Net (Expense) Revenue and Changes in Net Assets Governmental Business-type Activities Activities Total $ (11,121) $ $ (11,121) (7,593) (7,593) (8,984) (8,984) (817) (817) (4,835) (4,835) (3,662) (3,662) (37,012) (37,012) 1,436 1,436 2,587 2,587 2,650 2,650 (7) (7) 82 82 (215) (215) (389) (389) 6,144 6,144 (37,012) 6,144 (30,868) 32,257 32,257 5,144 5,144 559 559 703 703 137 137 1,207 1,305 2,512 (1,726) 315 (1,411) 3,174 994 4,168 1,444 (1,444) 42,899 1,170 44,069 5,887 7,314 13,201 106,985_ 161,932 268,917 $ 112,872 $ 169,246 $ 282,118 29 CITY OF IOWA CITY, IOWA BALANCE SHEET GOVERNMENTAL FUNDS June 30, 2003 (amounts expressed in thousands) Special Capital Revenue Projects Other Employee Other Debt Governmental General Benefits Construction Service Funds Total Assets Cash on hand $ 3 $ $ - $ $ - $ 3 Equity in pooled cash and investments 13,443 2,045 58 4,524 3,525 23,595 Receivables: Property tax 18,648 6,735 8,957 34,340 Accounts and unbilled usage 1,233 135 1,368 Interest 47 3 17 11 78 Notes 200 8,005 8,205 Advances to other funds 841 117 958 Due from other governments 259 173 761 1,193 Inventor/es 124 124 Restricted assets: Equity in pooled cash and investments 1,725 13,406 15,131 Total assets $ 36,523 $ 8,918 $ 13,654 $ 13,598 $ 12,302 $ 84,995 (cominued) 30 CITY OF IOWA CITY, IOWA BALANCE SHEET (continued) GOVERNMENTAL FUNDS June 30, 2003 (amounts expressed in thousands) Special Capital Revenue Projects Other Employee Other Debt Governmental General Benefits Construction Service Funds Total Liabilities and Fund Balances Liabilities: Accounts payable $ 394 $ 5 $ 122 $ $ 938 $ 1,459 Contracts payable 1,503 297 1,800 Accrued liabilities 687 7 19 713 Advances from other funds 836 257 750 1,843 Deferred revenue 20,001 6,826 8,893 8,005 43,725 Liabilities payable from restricted assets: Deposits 499 499 Total liabilities 22,417 6,831 1,632 9,150 10,009 50,039 Fund balances: Reserved for: Inventories 124 124 Encumbrances 41 5,686 3,763 9,490 Debt service 4,448 4,448 Long-term receivables 841 841 Employee retirement commitments 2,087 2,087 Perpetual care 88 88 Unreserved Designated: General fund for future improvements 1,099 6,336 7,435 Undesignated: General fund I ! ,913 11,913 Special revenue funds 3,819 3,819 Capital projects funds (5,289) (5,289) Total fund balances 14,106 2,087 12,022 4,448 2,293 34,956 Total liabilities and fund balances $ 36,523 $ 8~91~8 $ 13,654 $ 13~59~8 $ 12,302 $ 84,995 The notes to the financial statements are an integral part of this statement. 31 CITY OF IOWA CITY, IOWA RECONCILIATION OF THE BALANCE SHEET OF THE GOVERNMENTAL FUNDS TO THE STATEMENT OF NET ASSETS June 30, 2003 (amounts expressed in thousands) Total governmental fund balances $ 34,956 Amounts reported for governmental activities in the statement of net assets are different because: Internal service funds are used by management to charge the costs of certain activities to individual fimds. The assets and liabilities of the internal service funds are included in governmental activities in the statement of net assets. 8,621 Prepaid insurance benefits future periods and is included in governmental activities in the statement of net assets. 22 Other long-term assets are not available to pay for current period expenditures and therefore are deferred in the funds: Notes receivable -Eamed but unavailable 4,302 Capital assets used in governmental activities are not current financial resources and therefore are not reported in the funds. 138,525 Accrued compensated absences are not due and payable in the current period and therefore are not reported in the funds. (1,550) Bonds payable are not due and payable in the current period and therefore are not reported in the funds. (71,727) Accrued interest on bonds (277) Total net assets of governmental activities $ 112,872 The notes to the financial statements are an integral part of this statement. 32 CITY OF IOWA CITY, IOWA STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS For the Year Ended June 30, 2003 (amounts expressed in thousands) Special Capital Revenue Projects Other Employee Other Debt Governmental General Benefits Construction Service Funds Total Revenues Property taxes $ 18,118 $ 5,919 $ $ 7,923 $ 6 $ 31,966 Licenses and permits 961 961 Intergovernmental 3,384 130 432 174 8,073 12,193 Charges for services 4,493 150 31 4,674 Use of money and property 597 27 254 85 34 997 Miscellaneous 2,189 8 63 298 2,558 Total revenues 29,742 6,234 749 8,182 8,442 53,349 Expenditures Current: Public safety 12,989 126 13,115 Public works 8,148 I 8,149 Culture and recreation 8,061 8,061 Community and economic development 746 2,969 3,715 General government 5,692 144 51 5,887 Debt service: Principal 4,742 4,742 Interest 3,683 3,683 Capital outlay 2,490 11,035 6,570 20,095 Total expenditures 38,126 270 11,035 8,476 9,540 67~447 Excess (deficiency) of revenues over (under) expenditures (8,384) 5,964 (10,286) (294) (1,098) (14,098) Other Financing Sources (Uses) Refunding bonds issued 10,600 10,600 Prelnium on refunding bonds 93 93 Payment of refunded bonds (6,415) (6,415) Transfers in 11,499 267 3,406 15,172 Transfers out (445) (6,275) (3,622) (4,212) (14,554) Total other financing sources and uses 11,054 (6,275) (3,355) 4,278 (806) 4,896 Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses 2,670 (311) ( 13,641) 3,984 ( 1,904) (9,202) Fund Balances, Beginning (as restated) 11,436 2,398 25,663 464 4,197~ 44,158 Fund Balances, Ending $ 14,106 $ 2,087 $ 12,022 $ 4,448 $ 2,293 $ 34,956 The notes to the financial statements are an integral part of this statement. 33 34 CITY OF IOWA CITY, IOWA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES 1N FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES For the Year Ended June 30, 2003 (amounts expressed in thousands) Net change in fund balances - total governmental funds $ (9,202) Amounts reported for governmental activities in the statement of activities are different because: Governmental funds report capital outlays as expenditures while governmental activities report depreciation expense to allocate those expenditures over the life of the asset. Capital outlays exceeded depreciation expense in the current year as follows: Expenditures for capital assets $ 18,023 Depreciation expense (4,473) 13,550 The net effect of various miscellaneous transactions involving capital assets (i.e., sales, trade-ins, and donations) is to decrease net assets. (556) Bond proceeds are reported as financing sources in govemmantal funds and thus contribute to the change in fund balance. In the statement of net assets, however, issuing debt increases long-term liabilities and does not affect the statement of activities. Similarly, repayment of principal is an expenditure in the governmental funds but reduces the liability in the statement of net assets. Debt issued (10,600) Premium on bonds issued (93) Repayments of debt 11,157 Amortization of premium 7 471 Because some revenues will not be collected for several months after the City's year and, they are not considered available revenues and are deferred in the governmental funds. 932 Some expenditures reported in the statement of activities do not require the use of currant financial resources and therefore are not reported as expenditures in governmental funds: Change in accrued compensated absences (42) Change in accrued interest on debt 14 Prepaid expenses in the governmental funds have been recorded as expenditures when paid. However, the statement of activities will report these items as expenditures in the period that the corresponding net asset is exhausted. (20) Internal service funds are used by management to charge the costs of certain activities to individual funds. The net revenue of certain activities of internal service funds is reported with governmental activities. 740 Change in net assets of governmental activities $ 5,887 The notes to the financial statements are an integral part of this statement. 35 CITY OF IOWA CITY, IOWA STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL GENERAL FUND (BUDGETARY BASIS) For the Year Ended June 30, 2003 (amounts expressed in thousands) Variance with Final Budget - Budgeted Amounts Positive Original Final Actual Amounts (Negative) Revenues Property taxes $ 18,127 $ 18,127 $ 18,081 $ (46) Other City taxes: Utility tax replacement excise 429 429 399 (30) Hotel/motel taxes 515 615 563 (52) Licenses and permits 727 821 966 145 Intergovernmental 3,454 3,647 3,661 14 Charges for services 3,340 3,076 2,185 (891) Use of money and property 856 496 491 (5) Special assessments 18 18 10 (8) Miscellaneous 1,485 2,454 3,500 1,046 Total revenues 28,951 29,683 29,856 173 Expenditures Current: Public safety: Police department/crime prevention 7,617 7,717 7,415 302 Fire department 4,564 4,540 4,313 227 Building inspections 1,044 1,085 1,060 25 Animal control 539 483 458 25 Total public safety 13,764 13,825 13,246 579 Public works: Roads, bridges, and sidewalks 2,128 2,253 1,778 475 Sa-eet lighting 340 362 356 6 Traffic control and safety 635 808 640 168 Snow removal 239 239 282 (43) Highway engineering 990 971 923 48 Street cleaning 52 52 208 (156) Other public works 3,738 3,826 3,917 (91) Total public works 8,122 8,511 8,104 407 Culture and recreation: Library services 3,923 4,170 4,086 84 Parks 1,280 1,338 1,276 62 Recreation 2,868 2,892 2,723 169 Cemetery 307 312 265 47 Other culture and recreation 635 690 602 88 Total culture and recreation 9,013 9,402 8,952 450 (continued) 36 CITY OF IOWA CITY, IOWA STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL (continued) GENERAL FUND (BUDGETARY BASIS) For the Year Ended June 30, 2003 (amounts expressed in thousands) Variance with Final Budget - Budgeted Amounts Positive Original Final Actual Amounts /Nel~ative) Community and economic development: Community beautification $ 712 $ 741 $ 362 $ 379 Economic development 227 191 136 55 Housing and urban renewal 27 27 40 (13) Planning and zoning 620 747 672 75 Other community and economic development 20 (1) 21 Total community and economic development 1,586. 1,726 1,209 517 General government: Mayor, council, and city manager 573 608 579 29 Clerk, treasurer, and finance admin. 2,628 2,643 2,497 146 Legal services and City attorney 535 536 529 7 City hall and general buildings 451 450 393 57 Tort liability 347 353 (6) Other general govenm~ent 1,518 1,343 1,443 (100) Total general govermnent 5,705 5,927 5,794 133 Total expenditures 38,190 39,391 37,305 2,086 Deficiency of revenues ander expenditures (9,239) (9,708) (7,449) 2,259 Other Financing Sources (Uses) Transfers in 10,219 12,182 11,616 (566) Proceeds of capital asset sales 30 450 202 (248) Transfers out (1,352) (1,532) (2,772) (1,240) Total other financing sources and (uses) 8,897 11,100 9,046 (2,054) Net change in fund balances (342) 1,392 1,597 205 Fund Balances, Beginning 13,460 13,460 l 3,460 Fund Balances, Ending $ 13,1t8 $ 14,852 $ 15,057 $ 205 The notes to the financial statements are an integral part of this statement. 37 38 CITY OF IOWA CITY, IOWA STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL EMPLOYEE BENEFITS FUND (BUDGETARY BASIS) For the Year Ended June 30, 2003 (amounts expressed in thousands) Variance with Final Budget - Budl~eted Amounts Positive Original Final Actual Amounts (Negative) Revenues Property taxes $ 5,923 $ 5,923 $ 5,899 $ (24) Intergovernmental 140 140 130 (10) Charges for services 111 147 151 4 Use of money and property 59 59 59 Miscellaneous 8 8 Total revenues 6,233 6,269 6,247 (22) Expenditures Current: Other public safety 41 129 144 (15) Other general govermnent 211 193 144 49 Total expenditures 252 322 288 34 Excess of revenues over expenditures 5,981 5,947 5,959 12 Other Financing Sources (Uses) Transfers in 585 585 613 28 Transfers out (7,172) (7,173 ) (7,067) 106 Total other financing sources and (uses) (6,587) (6,588) (6,454) 134 Net change in fund balances (606) (641) (496) 146 Fund Balances, Beginning 2~563 2,563 2,563 Fund Balances, Ending $ 1,957 $ 1,922 $ 2,068 $ 146 The notes to the financial statements are an integral part of this statement. 39 CITY OF IOWA CITY, IOWA STATEMENT OF NET ASSETS PROPRIETARY FUNDS June 30, 2003 (amounts expressed in thousands) Business-type Activities - Enterprise Funds Activities - Other lntemal Wastewater Housing Enterprise Service Treatment Water Sanitation Authority Funds Total Funds Assets Cash on hand $ - $ - $ - $ - $ I $ I $ Equity in pooled cash and investments 3,901 6,365 19,506 2,322 2,074 34,168 5,332 Receivables: Accounts and unbilled usage 1,861 1,138 517 163 3,679 22 Interest 76 63 68 9 216 37 Notes 948 448 1,396 Advances to other funds 257 1,905 2,162 Due from other governments 8 322 36 366 162 Inventories 324 324 209 Total current assets 6,095 7,898 21,996 3,592 2,731 42,312 5,762 Noncurrent assets: Restricted assets: Equity in pooled cash and investments 14,811 11,418 55 245 2,318 28,847 3,490 Capital assets: Land 695 6,235 325 928 12,125 20,308 45 Buildings and stractures 59,436 26,644 869 6,503 28,974 122,426 765 hnprovements other than buildings 7,284 2,217 78 400 9,979 49 Equipment and vehicles 9,838 10,839 124 50 544 21,395 10,402 Infrastructure 78,841 35,458 7,858 1,860 124,017 Accumulated depreciation (33,754) (11,640) (4,716) (2,795) (10,644) (63,549) (6,091) Construction in progress 384 1,539 1,420 13 338 3,694 1,479 Total noncurrent assets 137,535 82,710 6,013 4,944 35,915 267,117 10,139 Total assets 143,630 90,608 28,009 8,536 38,646 309,429 15,901 (continued) 40 CITY OF IOWA CITY, IOWA STATEMENT OF NET ASSETS (continued) PROPRIETARY FUNDS June 30, 2003 (amoums expressed in thousands) Governmental Business-type Activities - Enterprise Funds Activities - Other Internal Wastewater Housing Enterprise Service Treatment Water Sanitation Authority Funds Total Funds Liabilities Current liabilities: Accounts payable $ 67 $ 92 $ 14 $ 29 $ 48 $ 250 $ 360 Contracts payable 91 643 365 644 1,743 36 Accrued liabilities 109 144 122 42 147 564 1,456 Advances from other funds I 17 1,160 1,277 Due to other goYemmcnts 32 60 85 177 Bonded debt payable (net of unamortized discounts) 3,628 1,942 670 6,240 Total current liabilities 3~895 2~970 561 156 2,669 10,251 1,852 Noncurrent liabilities: Liabilities payable from restricted assets: lnterest payable 1,870 769 353 2,992 Deposits 357 282 639 Bonded debt payable (net of unalnortized discounts) 75,714 36,320 12,155 124,189 Landfill closure/postclosure liability 7,540 7,540 Total noncurrent liabilities 77,584 37,446 7,540 282 12,508 135,360 Total liabilities 81,479 40,416 8,101 438 15,177 145,611 1,852 Net Assets Invested in capital assets, net of related debt 43,382 36,676 5,958 4,699 20,772 111,487 6,649 Restricted by bond ordinance 8,740 I 1,409 2,318 22,467 Restricted by state statute 255 255 Restricted by grant agreement 1,698 1,698 Unrestricted 10,029 2,107 13,695 1,701 379 27,911 7,400 Total netassets $ 62,151 $ 50,19~2 __$ 19,908 $ 8,098 $ 23,469 163,818 $ 14,049 Adjustment to reflect the consolidation of internal service fund activities related to enterprise f~nds. 5,428 Net assets of business-type activities $ 169,246 The notes to the financial statements are an integral part of this statement. 41 42 CITY OF IOWA CITY, IOWA STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS PROPRIETARY FUNDS For the Year Ended June 30, 2003 (amounts expressed in thousands) Governmental Business-type Activities - Enterprise Funds Activities - Other Internal Wastewater Housing Enterprise Service Treatment Water Sanitation Authority Funds Total Funds Operating Revenues: Charges for services $ 12,445 $ 9,677 $ 6,531 $ 221 $ 4,114 $ 32,988 $ 8,052 Miscellaneous 28 50 22 124 770 994 1~107 Total operating revenues 12,473 9,727 6,553 345 4,884 33,982 9~159 Operating Expenses: Personal services 1,566 1,810 1,611 667 1,881 7,535 1,242 Commodities 494 1,124 196 21 56 1,891 1,117 Services and charges 2,106 1,427 1,707 5,589 911 I 1,740 6,269 4,166 4,361 3,514 6,277 2,848 21,166 8,628 Depreciation 4,081 1,908 595 242 1,106 7,932 1 ~235 Total operating expenses 8,247 6,269 4,109 6,519 3,954 29~098 9,863 Operating income (loss) 4,226 3,458 2,444 (6,174) 930 4~884 (704) Nonoperating Revenues (Expenses): Gain (loss) on disposal of equip~nent (297) 212 400 315 10 Operating grants 131 201 6,291 36 6,659 305 Interest income 527 383 210 52 133 1,305 210 Interest expense (3,859) (1,622) (724) (6~205) Total nonoperating revenues (expenses) (3,629) (1,108) 411 6,555 (155) 2,074 525 Income (loss) before capital contributions and transfers 597 2,350 2,855 381 775 6,958 (179) Capital contributions 1,077 640 1,717 176 Transfers in 674 97 215 986 1,124 Transfers out (158) (1,673) (302) (297) (2,430) (298) Change in net assets 2,190 1,414 2,553 381 693 7,231 823 Net Assets, lleginaing (as restated) 59,961 48,778 17,355 7,717 22,776 13,226 NetAssets, Ending $ 62,151 $ 50,19~2 $ 19,908 $ 8,098 $ 23,469 $ 14,049 Adjust~nent to reflect the consolidation of internal service fund activities related to enterprise funds. 83 Change in net assets of business-type activities $ 7,314 The notes to the financial statements are an integral part of this statement. 43 CITY OF IOWA CITY, IOWA STATEMENT OF CASH FLOWS PROPRIETARY FUNDS For the Year Ended June 30, 2003 (amounts expressed in thousands) Governmental Business-¢y~e Activities - Enterprise Funds Activities - Other Internal Wastewater Housing Enterprise Service Treatment Water Sanitation Authority Funds Total Funds Cash Flows From Operating Activities Receipts from customers and users $ 12,302 $ 9,775 $ 6,546 $ 325 $ 4,930 $33,878 $ 9,174 Payments to suppliers (2,671) (2,486) (1,914) (5,538) (959) (13,568) (6,139) Payments to employees (1,580) (1,798) (2,463) (660) (1,877) (8,378) (2,093) Net cash flows from operating activities 8,051 5,491 2,169 (5,873) 2,094 11,932 942 Cash Flows From Noncapital Financing Activities Operating grants received 131 201 5,970 36 6,338 143 Operating transfers from other funds 674 97 215 986 I,I 24 Operating transfers to other funds (158) (1,673) (302) (297) (2,430) (205) Advances from other funds I 17 91 208 Advances to other funds (257) (257) Net cash flows from noncapital financing activities 259 (1,328) (101) 5,970 45 4,845 1,062 Cash Flows From Capital and Related Financing Activities Net bond proceeds 8,416 8,416 Repayment of advances from other funds 774 (85) 689 Acquisition and construction of property and equipment (2,970) (3,018) (I,013) (104) (432) (7,537) (2,445) Proceeds from sale of property 1 472 576 1,049 89 Phncipal paid on bonded debt (29,127) (1,540) (635) (31,302) Interest paid on bonded debt (4,403) (1,426) (737) (6,566) Net cash flows from capital m~d related financing activities (36,499) 2,432 (239) 368 (1,313) (35,251) (2,356) Cash Flows From Investing Activities Interest on investments 1,227 378 231 52 146 2,034 218 Net increase (decrease) in cash and cash equivalents (26,962) 6,973 2,060 517 972 (16,440) (134) Cash and Cash Equivalents, Beginning (as restated) 45,674 10,810 17,501 2,050 3,421 79,456 8,956 Cash and Cash Equivalents, Ending $ 18,712 $ 17,783 $ 19,561 $ 2,567 $ 4,393 $ 63,016 $ 8,822 44 CITY OF IOWA CITY, IOWA STATEMENT OF CASH FLOWS (continued) PROPRIETARY FUNDS For the Year Ended June 30, 2003 (amounts expressed in thousands) Business-type Activities - Enterprise Funds Activities - Other Intemal Wastewater Housing Enterprise Service Treatment Water Sanitation Authority Funds Total Funds Reconciliation of operating income (loss) to net cash flows from operating activities: Operatingincome(loss) $ 4,226 $ 3,458 $ 2,444 $ (6,174) $ 930 $ 4,884 $ (704) Adjustments to reconcile operating income (loss) to net cash flows from operating activities: Depreciation expense 4,081 1,908 595 242 1,106 7,932 1,235 Changes in: Receivables: Accounts and unbilled usage (191) 54 (7) 82 (62) 15 Notes (94) (94) Due from other governments 20 I (36) (15) Inventories 22 22 (41 ) Accounts payable (71) 29 (4) 14 8 (24) (51) Accrued liabilities (14) 12 (852) 7 4 (843) 488 Due to other governments 14 (7) 58 65 Deposits (7) 74 67 Total adjustments 3,825 2,033 (275) 301 1,164 7,048 1,646 Net cash flows from operating activities $ 8,051 $ 5,49~1 $ 2,169 $ (5,873) $ 2,094 $ 11,932 $ 942 Noncash Investing, Capital, and Financing Activities: Contributions of fixed assets from govemment and others $ 1,077 $ 640 $ $ $ - $ 1,717 $ 176 The notes to the financial statements are an integral part of this statement. 45 CITY OF IOWA CITY, IOWA STATEMENT OF FIDUCIARY ASSETS AND LIABILITIES June 30, 2003 (amounts expressed in thousands) Agency Fund Assets Equity in pooled cash and investments $ 285 Interest receivable 1 Total assets $ 286 Liabilities Accrued liabilities $ 16 Due to agency 270 Total liabilities $ 286 The notes to the financial statements are an integral part of this statement. 46 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS June 30, 2003 1. Accounting Policies The City of Iowa City, Iowa, (the "City") was incorporated April 6, 1853, and operates under the Council/Manager form of government. The City provides a broad range of services to its citizens including general govermnent, public safety, streets, parks, and cultural facilities. It also operates an airport, parking facilities, a mass transportation system, water treatment, wastewater treatment, sanitation collection and disposal (including landfill operations), and a housing authority. The financial statements of the City have been prepared in conformity with accounting principles generally accepted in the United States of America ("GAAP") as applied to governmental units. The Governmental Accounting Standards Board ("GASB") is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. The more significant accounting policies of the City are described below. The Reporting Entity For financial reporting purposes, thc City includes all of its funds, agencies, boards, commissions, and authorities. The City has also considered all potential component units for which it is financially accountable, and other organizations for which the nature and significance of their relationship with the City arc such that exclusion would cause the City's financial statements to be misleading or incomplete. The Governmental Accounting Standards Board has set forth criteria to be considered in dcternfining financial accountability. These criteria include a) appointing a voting majority of an organization's governing body, and (1) the ability of the City to impose its will on that organization or (2) the potential for the organization to provide specific benefits to, or impose specific financial burdens on the City and b) fiscal dependency. There were no component units required to be included. Government-Wide and Fund Financial Statements The government-wide financial statements (i.e., the statement of net assets and the statement of activities) report information on all of the nonfiduciary activities of the primary government. For thc most part, the effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business- type activities, which rely to a significant extent on fees and charges for support. The statement of activities demonstrates thc degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. As a general rule, the effect of interfund activity has been eliminated from the govemmant-wide financial statements. Exceptions to this general rule are charges between the City's water and sewer function and various other functions of the government. Eliminations of these charges would distort the direct costs and program revenues reported for the various functions concerned. 47 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Separate financial statements are provided for governmental funds and proprietary funds. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. Description of Funds These financial statements include all funds owned or administered by the City, for which the City acts as custodian. The City maintains its records on a modified cash basis of accounting under which only cash receipts, cash disbursements and encumbrances, investments and bonded debt are recorded. These modified cash basis accounting records have been adjusted to the accrual or modified accrual basis, as necessary, to prepare the accompanying financial statements in accordance with GAAP. The accounts of the City are organized on the basis of funds each of which is considered to be a separate accounting entity. The fund categories are governmental, proprietary, and fiduciary. Each fund is accounted for by providing a separate set of self-balancing accounts that comprise its assets, liabilities, net assets, revenue and expenditures or expenses, as appropriate. The individual funds account for the governmental resources allocated to them for the purpose of carrying on specific activities in accordance with laws, regulations, or other restrictions. Basis of Accounting The accounting and financial reporting treatment applied to a fund is determined by its "measurement focus." The government-wide financial statements, proprietary funds, and fiduciary funds arc accounted for on the flow of economic resources measurement focus and use thc accrual basis of accounting. Under this method, revenues are recorded when earned and expenses are recorded at the time liabilities arc incurred. Thc City applies all applicable Financial Accounting Standards Board pronouncements issued on or bcfurc November 30, 1989, except those that conflict with GASB pronouncements, in accounting and reporting for these funds. All governmental funds are accounted for using a current f'mancial resources measurement focus, which generally includes only current assets and current liabilities on the balance sheet. Thc modified accrual basis of accounting is used for these funds. Under the modified accrual basis, revenue is recognized when susceptible to accrual, which is in thc period in which it becomes both available (collectible within the current period or soon thereafter to be used to pay liabilities of thc current period) and measurable (thc amount of the transaction can be determined). Revenue accrued includes property taxes, intergovernmental revenue, and interest earned on investments (if they are collected within 60 days after the year-end). Expenditures arc recorded when the related fund liability is incurred. Principal and interest on long-term debt, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is duc. Thc City reports thc following major governmental funds: The General Fund is thc City's primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. 48 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 The Employee Benefits Fund is used to account for the employee benefits related to those employees who are paid through governmental fund types, which are funded by a separate property tax levy. The Capital Projects Other Construction Fund accounts for the construction or replacement of certain City general fixed assets, such as administrative buildings, with various funding soumes including general obligation bonds, intergovernmental revenues and contributions. The Debt Service Fund accounts for the accumulation of resoumes for and the payment of general long-term debt principal, interest, and related costs. The City reports the following major proprietary funds: The Wastewater Treatment Fund is used to account for the operation and maintenance of the wastewater treatment facility and sanitary sewer system. The Water Fund is used to account for the operation and maintenance of the water system. The Sanitation Fund is used to account for the operation and maintenance of the solid waste collection system and landfill. The Housing Authority Fund is used to account for the operations and activities of the City's low and moderate income housing assistance and public housing programs. Additionally, the City reports internal service funds to account for goods and services provided by one department to other City departments on a cost reimbursement basis. The funds in this category are the Equipment Maintenance Fund, Central Services Fund, Loss Reserve Fund, and the Information Technology Fund. The City also reports fiduciary funds which are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government-wide financial statement because the resources of those funds are not available to support the City's own programs. The accounting used for fiduciary funds is much like that used for proprietary funds. The City has one fiduciary fund which is maintained as an agency fund, with no attempt to create an ongoing fund balance. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the City's enterprise funds and of the City's internal service funds are charges to customers for sales and services. Operating expenses for enterprise funds and internal service funds include the cost of sales and services, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. When both restricted and unrestricted resources are available for use, it is the government's policy to use restricted resources first, then unrestricted resources as they are needed. 49 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Uses of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue, expenditures and expenses, as appropriate, during the reporting period. Actual results could differ from these estimates. Material estimates that are particularly susceptible to significant change in the near-term relate to the determination of landfill closure and postclosure care costs, total capacity of the landfill at closure and calculation of the costs of claims incurred, but not reported. Cash and Investments The City maintains one primary demand deposit account through which the majority of its cash resources are processed. Substantially all investment activity is carded on by the City in an investment pool, except for those funds required to maintain their investments separately. The earnings on the pooled investments are allocated to the funds on a systematic basis. All investments are stated at fair value. For the purpose of the Statement of Cash Flows, restricted and nonrestricted investments with a maturity of three months or less when purchased are considered cash equivalents. Receivables and Revenue Recognition Property tax receivable is recognized in governmental funds on the levy or lien date, which is the date that the tax asking is certified by the City to the County Board of Supervisors. Current year delinquent property tax receivable represents unpaid taxes from the current year. The succeeding year property tax receivable represents taxes certified by the City to be collected in the next fiscal year for the purposes set out in the budget for the next fiscal year. By statute, the City is required to certify its budget to the County Auditor by March 15 of each year for the subsequent fiscal year. However, by statute, the tax asking and budget certification for the following fiscal year becomes effective on the first day of that year. Although the succeeding year property tax receivable has been recorded, the related revenue is deferred in both the government-wide and fund financial statements and will not be recognized as revenue until the year for which it is levied. Federal and state grants, primarily capital grants, are recorded as receivables and the revenue is recognized during the period in which the City fulfills the requirements for receiving the grant awards, as long as the susceptible to accrual criteria are met. Income from investments in all fired types and from charges for services in proprietary fund types is recognized when earned. Licenses and permits, fines and forfeitures, fees and refunds, charges for services (in governmental fund types), miscellaneous and other revenues are recorded as revenue when received in cash because they are generally not measurable until actually received. Inventories Inventories are recognized only in these funds in which they are material to the extent of affecting operations. For the City, these are the General Fund, Water Fund, and the Equipment Maintenance Fund. Inventories are reported at the lower of cost (first-in, first-out) or market. The costs of governmental fund type inventories are recorded as expenditures when purchased. 5O CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Capital Assets Capital assets, which include property, buildings, equipment, and infrastructure assets (e.g., roads, bridges, sidewalks, and similar items), are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. The City follows the policy of not capitalizing an asset with an initial, individual cost of less than $50,000 for infrastructure assets and $5,000 for the remaining assets. Such assets are recorded at original purchase cost or at fair value at the date of donation when received as donated properties. Depreciation is computed using the straight-line method over the following estimated useful lives: Infrastructure 3 - 100 years Buildings and structures 20 - 50 years Improvements other than buildings 15 - 50 years Vehicles 2 20 years Other equipment 5 - 30 years Bond Premiums and Discounts Debt issued at a premium or discount is recorded net of the unamortized premium discount. In the governmental funds, premiums and discounts are recorded entirely as other financing sources or uses in the year of issuance. In the proprietary funds and the government-wide statements, they are amortized over the life of the bonds. Compensated Absences Permanent City employees accumulate vacation and sick leave hours for subsequent use or for payment upon death, resignation, or retirement. The City pays its employees (except firefighters) one-half of the accumulated sick leave at the time of termination on the basis of the employee's then effective hourly base salary, provided that the dollar amount of the payment may be up to, but not exceed, the amount that an employee would be paid if the employee had terminated on June 28, 1985. Employees hired on or a~er June 29, 1985, are not eligible for payment of accumulated sick leave upon termination, death, or retirement. Pensions The provision for pension cost is recorded on the accrual basis (based on statutorily determined contribution rates), and the City's policy is to fund pension costs as they accrue. Landfill Closing Costs Costs expected to be incurred in ultimately closing the present landfill site are being systematically provided for through charges to expense over the estimated useful life of the land~ll on the basis of capacity used (see Note 12). 5! CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Budgetary and Legal Appropriation and Amendment Policies The City prepares and adopts an annual function budget, as prescribed by Iowa statutes, for all funds except internal service and agency funds. This is formalized in a separate budgetary report, the Financial Plan. This budget is adopted on or before March 15 of each year to become effective July 1, and constitutes the City's appropriation for each program and purpose specified therein until amended. The adopted budget must include the following: a. Expenditures for each function: Public safety Public works Health and social services Culture and recreation Community and economic development General government Debt service Capital outlay Business-type b. The amount to be raised by property taxation c. Income from sources other than property taxation d. Transfers in and transfers out The legal level of control (the level at which expenditures may not legally exceed appropriations) is the function level for all funds combined, rather than at the individual fund level. Management can transfer appropriations within a function, within a fund type and between fund types, without the approval of the governing body so long as the total budget by function area will not be exceeded. It is necessary, therefore, to aggregate the expenditures of the budgeted activities within the governmental fund types with the expenditures of the budgeted activities within the enterprise funds on a function basis, and to compare such function totals to function budgeted totals in order to demonstrate legal compliance with the budget. The City's budget for revenue focuses on the individual fund revenue rather than on aggregated fund totals. The City formally adopts budgets for several funds that are not required by state law to be included in the annual function budget. Annual operating budgets are adopted for the internal service funds for management control purposes. Such budgets, however, are not legally required to be adopted under state statutes. These budgets are adopted and amended at the same time and in the same manner as the City's annual function budget. A City budget for the current fiscal year may be amended for any of the following purposes as prescribed by Iowa statute: a. To pernfit the appropriation and expenditure of unexpended, unencumbered cash balances on hand at the end of the preceding fiscal year. b. To permit the appropriation and expenditure of amounts anticipated being available from sources other than property taxation. c. To permit transfers between funds. d. To permit transfers between programs. 52 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 A budget amendment must be prepared and adopted in the same manner as the original budget. The City's budget was amended as prescribed, and the effects of those amendments are shown in the accompanying financial statements. The original budget was increased by $45 million due to carryover appropriations from the prior fiscal year and new appropriations for construction projects and $31.4 million in debt service related to sewer and general obligation debt refundings. Appropriations as adopted or amended, and not encumbered, lapse at the end of the fiscal year. Statements of budget and actual revenue and expenditures have been presented for the general fund and each major special revenue fund and disclosures are presented that compare budget and actual expenditures on the legal function budget basis for the City as a whole. The statements reflect the City's method of budget preparation, which records revenue and expenditures on a cash basis. Restricted Assets Assets within the individual funds, which can be designated by the City Council for any use within the fund's purpose, are considered to be unrestricted assets. Assets, which are restricted for specific uses by bonded debt requirements, grant provisions, or other requirements are classified as restricted assets. Liabilities which are payable from restricted assets, are classified as such. 2. Compliance and Accountability At June 30, 2003, the following funds reported a deficit fund balance: Special Revenue Funds: Community Development Block Grant $ 27,317 Economic Development $ 96,439 Capital Projects Fund: Bridge, Street, and Traffic Control Construction $ 1,526,384 Comparison of Actual Disbursements with Budget (Budgetary Basis) Under Iowa law, cities are required to account for disbursements in terms of City government functions. The nine City government functions are Public Safety, Public Works, Health and Social Services, Culture and Recreation, Community and Economic Development, General Government, Debt Service, Capital Outlay, and Business-type. The following table for the entire City, which includes the general, special revenue, debt service, capital projects, and enterprise funds, has been prepared to demonstrate legal compliance with that requirement (amounts expressed in thousands): Variance Positive Function Budeet Actual (Negative) Public Safety $ 13,954 $ 13,534 $ 420 Public Works 8,511 8,105 406 Culture and Recreation 9,402 8,952 450 Community and Economic Development 4,529 4,051 478 53 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Variance Positive Function Budget Actual (Negative) General Government $ 6,120 $ 5,794 $ 326 Debt Service 16,998 16,979 19 Capital Outlay 35,083 17,158 17,925 Business-type 89,316 66,449 22,867 Total $ 183.91~3 141,022 $ 42.89~1 Accrual adjustments (38,272) Expenditures/expenses - GAAP basis $ 102.750 3. Cash and Investments Thc City maintains a cash and investment pool that is available for use by all funds. Each fund's portion of this pool is presented on thc balance sheet as "Equity in pooled cash and investments." Deposits At June 30, 2003, the carrying amount of thc City's deposits, including certificates of deposit, was $100,741,297. The bank balances totaled $101,739,762. Of the bank balances, $1,100,000 was covered by federal depository insurance or the National Credit Union Insurance Fund, $6,275,266 was collateralized by a letter-of-credit held by the City in the City's name and $94,364,496 was collateralized with securities held by a multiple financial collateral pool in accordance with Chapter 12C of the Code of Iowa. Chapter 12C provides for additional assessments against public funds depositories to ensure that there will be no loss of public funds. Investments Thc City is authorized by statute to invest public funds in obligations of the United States Government, its agencies and instrumentalities; certificates of deposit or other evidences of deposit at federally-insured depository institutions approved by the City Council; prime eligible bankers acceptances; certain high- rated commercial paper; perfected repurchase agreements; certain registered open-end management investment companies; certain joint investment trusts; and warrants or improvement certificates of a drainage district. The City classifies its investments into categories which present an indication of the level of credit risk in relation to the nature of the investment and the custodial provisions. Category 1 records securities that are insured, registered, held by the City, or held by the City's agent in the City's name. Category 2 denotes uninsured and unregistered securities that are held by a counterparty's trust department or agent in the City's name. Category 3 specifies uninsured and unregistered securities that are held by a counterparty's trust department or agent in other than the City's name. 54 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 The following is a summary of the City's investments, including restricted assets, at June 30, 2003: Category Fair 1 2 3 Value U.S. Goverment Securities $~.__ 4:127.916 $ $ $ 4,127,916 Investments not subject to categorization: Mutual funds 177,368 Iowa Public Agency Investment Trust 5,802,611 Total Investments $~. 10.107.895_ The aforementioned Iowa Public Agency Investment Trust ("IPAIT") and mutual funds represent investments in pools managed by others. IPAIT is a common trust established under Iowa law pursuant to Iowa Code Chapter 28E in 1987 to enable eligible Iowa public agencies to safely and effectively invest their available operating and reserve funds. IPAIT is registered under the Investment Company Act of 1940. The IPAIT portfolios have followed established money market mutual fund investment parameters designed to maintain a $1 per unit net asset value since inception and were registered with the Securities and Exchange Commission ( SEC ). 4. Interfund Balances and Transfers Inter fund balances for the year ended June 30, 2003, consisted of the following: Advances fi.om Debt Wastewater General Service Treatment Sanitation Total Advances to: General $ $ $ $ 835,922 $ 835,922 Debt service 257,328 257,328 Nonmajor governmental 750,231 750,231 Water 116,808 116,808 Nomnajor enterprise 91,157 1,069,151 1,160,308 Total $ 841.~388 $ 116.~8_08_ $ 257.328 $ 1.90_5:023_ $ 3.120~597 Interfund balances at June 30, 2003, include advances due to/from other funds. Advances to/from other funds represent amounts for construction loans, debt service requirements, and negative cash funding. $983,711 of the $1,069,151 and $430,989 of the $835,922 advances are not expected to be repaid within the next year. 55 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Interfund transfers for the year ended June 30, 2003, consisted of the following: Transfer From Employee Capital Projects - Nonmajor Wastewater Transfer to: General Benefits Other Governmental Treatment General $ $ 6,275,409 $ 1,117,838 $ 2,856,777 $ 51,477 Capital projects - other 122,302 104,501 Nonmajor governmental 165,369 2,070,502 1,100,477 1,554 Wastewater treatment Water 97,444 Nonmajor enterprise 153,396 61,314 Internal service 4,000 275,000 150,000 105,006 Total transfer to $~ _445,067 $ 6.275,409 $ 3~.6__22,098 $ 4.211.755 $ 158.037 (continued) Transfers are used to move revenues and bond proceeds from the fund that State statutes or the budget requires them to be collected into the fund that the State statutes or the budget requires them to be expended. Several funds also transferred amounts to the Information Technology Internal Service Fund to pay for a telephone system upgrade. 56 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Transfer From Nonmajor Internal Total Water Sanitation Enterprise Service Transfer From $ 785,180 $ $ 284,624 $ 127,565 $ 11,498,870 40,598 267,401 67,270 3,405,172 674,213 674,213 97,444 214,710 173,458 235,000 12,000 170,253 1,124,717 $ 1.673:44~_ $ 302_.270 $ 296.624 $ 297.818 $ 17.282.52~7 57 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 5. Capital Assets Capital asset activity for the year ended June 30, 2003, was as follows: Beginning Acquisitions Disposals Balance July 1, 2002 and and June 30, as Restated Transfers Transfers 2003 Governmental activities: Capital assets, not being depreciated: Land $ 12,932,556 $ 771,604 $ $ 13,704,160 Construction in progress 14,427,418 20,276,488 12,903,894 21,800,012 Total capital assets, not being depreciated 27,359,974 21,048,092 12,903,894 35,504,172 Capital assets, being depreciated: Buildings 29,731,676 523,571 2,932,575 27,322,672 Improvements other than buildings 2,487,378 813,988 31,747 3,269,619 Machinery and equipment 24,127,858 2,895,769 828,383 26,195,244 Infrastructure 83,097,034 9,388,245 92,485,279 Total capital assets being depreciated 139,443,946 13,621,573 3,792,705 149,272,814 Less accumulated depreciation for: Buildings 9,667,967 772,609 1,250,315 9,190,261 Improvements other than buildings 581,624 107,100 21,045 667,679 Machinery and equipment 12,902,091 2,884,487 708,897 15,077,681 Infrastructure 12,722,969 1,944,060 14,667,029 Total accumulated depreciation 35,874,651 5,708,256 1,980,257 39,602,650 Total capital assets, being depreciated, net 103,569,295 7,913,317 1,812,448 109,670,164 Governmental activities capital assets, net $1~30.929,269 $ 28.961.40~99 $ 14.716.342 $145.174,336~ Business-type activities: Capital assets, not being depreciated: Land $ 18,612,947 $ 2,172,017 $ 475,666 $ 20,309,298 Construction in progress 72,311,133 5,939,204 74,555,885 3,694,452 Total capital assets, not being depreciated 90,924,080 8,111,221 75,031,551 24,003,750 Capital assets, being depreciated: Buildings 79,495,208 43,796,577 866,655 122,425,130 Improvements other than buildings 521,272 9,616,883 159,234 9,978,921 Machinery and equipment 10,364,454 11,086,297 56,778 21,393,973 Infrastructure 115,111,146 8,906,070 124,017,216 Total capital assets being depreciated 205,492,080 73,405,827 1,082,667 277,815,240 58 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Beginning Acquisitions Disposals Balance July 1, 2002 and and June 30, as Restated Transfers Transfers 2003 Less accumulated depreciation for: Buildings $ 25,306,409 $ 3,394,243 $ 248,152 $ 28,452,500 Improvements other than buildings 274,599 416,232 62,203 628,628 Machinery and equipment 5,151,351 1,170,789 54,581 6,267,559 Infrastructure 25,249,579 2,951,629 28,201,208 Total accumulated depreciation 55,981,938 7,932,893 364,936 63,549,895 Total capital assets, being depreciated, net 149,510,142 65,472,934 717,731 214,265,345 Business-type activities capital assets, net ~ $ 73.584.15~55 $ 75.749.2~82 $238.269.095_ Depreciation expense was charged to functions as follows: Governmental activities: Public safety $ 480,486 Public works 2,376,379 Culture and recreation 1,363,951 Community and economic development 19,231 General government 232,854 Total depreciation expense - governmental activities $ 4.472.901 Business-type activities: Wastewater treatment $ 4,081,523 Water 1,908,482 Sanitation 594,699 Housing authority 242,666 Nonmajor enterprise 1,105,523 Total depreciation expense - business-type activities $ 7.932.89~3 59 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 6. Bonded and Other Long-Term Debt Changes in Long-term Liabilities Long-term liability activity for the year ended June 30, 2003, was as follows: July l, 2002 June 30, Due Within As Restated Issues Retirements 2003 One Year Governmental activities: General obligation bonds $ 72,198,652 $ 5,516,172 $ 6,073,655 $ 71,641,169 $ 5,171,570 Plus: Unamortized premium 92,829 7,141 85,688 7,141 Total general obligation bonds 72,198,652 5,609,001 6,080,796 71,726,857 5,178,711 Employee vested benefits 1,509,184 41,197 1,550,381 749,423 $ 73:707,836 $ 5.650.198 $ 6.080.796 $ 73.277.238 $~5.928.13~4 Business-type activities: General obligation bonds $ 13,061,349 $ 8,000,634 $ 9,703,152 $ 11,358,831 $ 1,718,429 Less: Unamortized discounts 91,453 6,609 84,844 6,609 Total general obligation bonds 12,969,896 8,000,634 9,696,543 11,273,987 1,711,820 Revenue bonds 141,410,000 8,500,000 29,600,000 120,310,000 4,600,000 Less: Unamortized discounts 1,143,517 84,393 72,050 1,155,860 72,050 Total revenue bonds 140,266,483 8,415,607 29,527,950 119,154,140 4,527,950 Employee vested benefits 451,375 13,510 464,885 225,938 $153~.687.75~44 $ 16.429.751 $ 39.224.49~3 $130.893.012. $ 6.465.708 For the governmental activities, employee vested benefits are generally liquidated by the General Fund and Community Development Block Grant Fund. General Obligation Bonds Various issues of general obligation bonds totaling $83,000,000 are outstanding as of June 30, 2003. The bonds have interest rates ranging from 2.5% to 5.5% and mature in varying annual amounts ranging from $275,000 to $2,195,000 per issue, with the final maturities due in the year ending June 30, 2021. Interest and principal payments on all general obligation bonds, except tax abated portions recorded in the enterprise funds, are accounted for through the Debt Service Fund. 60 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Portions of several general obligation bond issues have been used to acquire or expand the enterprise fund facilities. In some instances, revenue generated by the enterprise funds is used to pay the general tong- term debt principal and interest. The liability for those bonds that are expected to be paid by enterprise funds is included in those funds. Annual debt service requirements to maturity for general obligation bonds are as follows: Fiscal Year Ending Govermnental Activities Business-type Activities June 30 Principal Interest Principal Interest 2004 $ 5,171,570 $ 3,265,849 $ 1,718,429 $ 426 545 2005 8,794,222 3,062,532 1,365,779 372 426 2006 4,964,222 2,655,536 1,395,778 326 409 2007 4,955,525 2,455,756 1,429,475 284 314 2008 4,418,235 2,244,629 561,765 238 554 2009-2013 22,924,202 8,226,120 2,995,798 835 713 2014-2018 16,373,193 3,413,030 1,891,807 191 882 2019-2023 4,040,000 410,750 Total $ 71.641.16~9 $~25.73~4_.20;2 $ 11.358.~831. $ 2~675.843 Revenue Bonds As of June 30, 2003, the following umnatured revenue bond issues are outstanding: Wastewater Parking Treatment Water Originalissue amount $ 13,850,000 $ 83,935,000 $ 30,700,000 Interest rates 5.9% to 7.4% 3.5% to 5.8% 2.0% to 5.6% Annual maturities $ 305,000 to $ 260,000 to $ 235,000 to $ 895,000 $ 3,010,000 $ 910,000 Amount outstanding $ 11,745,000 $ 79,210,000 $ 29,355,000 Revenue bond debt service requirements to maturity are as follows: Fiscal Year Ending Business-type Activities June 30 Principal Interest 2004 $ 4,600,000 $ 5,785,661 2005 4,780,000 5,541,021 2006 5,015,000 5,340,208 2007 5,155,000 5,128,064 2008 5,415,000 4,905,893 2009-2013 30,840,000 20,621,266 2014-2018 27,390,000 13,650,896 2019~2023 29,185,000 5,834,672 2024-2026 7,930,000 593,415 ~J2O.3A9+0~0 $ 67.401.096 61 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 The revenue bond ordinances required that wastewater treatment, parking system, and water revenues be set aside into separate and special accounts as they are received. The use and the amounts to be included in the accounts are as follows: Account Amount (a) Revenue Bond and Interest Amount sufficient to pay current bond and interest maturities. Sinking Reserve (b) Revenue Debt Service Reserve Amount required to be deposited in the Revenue Bond and Interest Reserve until the reserve fund equals: Parking Revenue and Water Revenue bonds - maximum debt service due on the bonds in any succeeding fiscal year. Wastewater Revenue bonds- 125% of the average principal and interest payments over the life of all the Wastewater Revenue bonds. (c) Improvement Reserve $20,000 per month until the reserve balance equals or exceeds $2,000,000 for Wastewater Revenue bonds, $5,000 per month until the reserve balance equals or exceeds $300,000 for Parking Revenue bonds and $450,000 for Water Revenue bonds, with no further deposits once the minimum balance is reached. If the reserve falls below the required minimum, monthly transfers in the aforementioned amounts will resume. Summary of Bond Issues General obligation and revenue bonds payable at June 30, 2003, are comprised of the following issues: Date of Amount Interest Final Outstanding Issue Issued Rates Maturity June 30, 2003 General Obligation Bonds: Multi-Purpose and Water Construction (1) Mar. 1996 $ 6,100,000 3.6 - 5.5 6/15 $ 4,475,000 Multi-Purpose Mar. 1997 5,200,000 4.5-4.7 6/07 2,050,000 Water Construction (l) Nov. 1997 5,540,000 4.875 5.0 6/17 4.150,000 Multi-Purpose Apr. 1998 8,500,000 4.35-4.75 6/13 5,625,000 Multi-Purpose Mar. 1999 9,000,000 4.125-4.7 6/18 7,125,000 Multi-Purpose Jul. 2000 14,310,000 5.0'- 5.5 6/18 12,795,000 Multi-Purpose Jun. 2001 11,500,000 4.0-4.9 6/16 10,315,000 Multi-Purpose and Library Construction May 2002 29,100,000 3.5 - 5.0 6/21 27,580,000 RefundedMulti-Purpose Oct. 2002 10,600,000 2.5 4.0 6/15 8,885,000 Total General Obligation Bonds 83,000~000 62 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Date of Amount Interest Final Outstanding Issue Issued Rates Maturity June 30, 2003 Revenue Bonds: Refunded Parking Bonds Apr. 1995 $ 2,500,000 7.25 - 7.4 7/03 $ 395,000 Parking Bonds Dec. 1999 11,350,000 5.875 - 6.0 7/24 1 1,350,000 Wastewater Treatment Bonds Mar. 1996 18,300,000 5.0-5.75 7/21 16,075,000 Wastewater Treatment Bonds May 1997 10,600,000 5.15 5.5 7/22 9,425,000 Wastewater Treatment Bonds Jan. 1999 7,000,000 4.25 - 4.87 7/24 6,280,000 Wastewater Treatment Bonds Oct. 2000 12,000,000 5.125 - 5.5 7/25 11,395,000 Wastewater Treatment Bonds Dec. 2001 10,250,000 4.5 - 5.0 7/20 10,250,000 Refunded Wastewater Treatment Bonds (2) May 2002 25,785,000 3.25 4.1 7/13 25,785,000 Water Bonds May 1999 9,200,000 4.75 - 5.0 7/25 8,620,000 Water Bonds Dec. 2000 13,000,000 5.0 5.625 7/26 12,235,000 WaterBonds Oct. 2002 8,500,000 2.0 4.65 7/22 _ 8,500,000 Total Revenue Bonds 120,310,000 $ 203.310.000 (1) These bond issues have a portion of the general obligation bonds payable shown as a liability on the balance sheet of the Water Fund. (2) This bond issue refunds the January 1993 Wastewater Revenue Bonds. Refunding of Parking Revenue Bonds The 1978 Series Parking Facility Revenue Bonds with a total outstanding balance of $4,730,000 were refunded in November 1985 by the issuance of $3,795,000, 1985 Series Parking System Revenue Bonds. An irrevocable trust was created with an unrelated third party, whereby the proceeds from the 1985 Series Parking System Revenue Bonds were converted into U.S. Government securities. These securities were placed in an escrow account for the express purpose of paying the principal and interest on the refunded bonds as they become due. For financial reporting purposes, the debt has been in substance defeased and the liability has, therefore, been removed from the Parking Fund. As of June 30, 2003, the amount of defeased debt amounted to $440,000. Refunding of General Obligation Bonds On October 8, 2002, the City issued $10,600,000 of General Obligation Bonds which will be used to finance the refunding of $1,435,000 of outstanding October 1992 Multi-Purpose Capital Loan Note, $1,450,000 of June 1994 Multi-Purpose and Wastewater Treatment and Water Construction Bonds, $3,530,000 of April 1995 Multi-Purpose and Wastewater Treatment and Water Construction Bonds, and $3,900,000 of Mamh 1996 Multi-Purpose and Water Construction Bonds. The amount received to refund the March 1996 bonds has been placed in an escrow account at a financial institution. This money will be returned to the City to call the bonds on June I, 2005. Therefore, both the escrow accom~t and the liability for the bonds continue to be reported in the City's financial statements. This refunding was undertaken to reduce total debt service payments over the next three years by $795,337 and resulted in an economic gain of $543,107. 63 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Conduit Debt Obligations From time to time, the City has issued Industrial Development Revenue Bonds and Facility Refunding Revenue Bonds to provide financial assistance to private sector entities for the acquisition, construction, and renovation of industrial and commercial facilities deemed to be in the public interest. The bonds arc collateralized by the property financed and are payable solely from payments received on the underlying mortgage loans. All payments on the bonds are made by the private sector entities directly to a bond trustee, who is a third party financial institution, and in turn, disburses the payment to the respective bond holders. Neither the City, the State, nor any political subdivision thereof is obligated in any manner for repayment of the bonds. Accordingly, the bonds are not reported as liabilities in the accompanying financial statements. As of June 30, 2003, there were seven series of Industrial Development Revenue Bonds and Facility Refunding Revenue Bonds outstanding, with an aggregate principal amount payable of $40,280,408. Debt Legal Compliance Legal Debt Margin: As of June 30, 2003, the general obligation debt issued by the City did not exceed its legal debt margin computed as follows: Assessed valuation: Real property $2,863,557,087 Utilities 57,023,086 Total valuation $2.920.580.17~33 Debt limit, 5% of total assessed valuation $ 146,029,009 Debt applicable to debt limit: General obligation bonds 83,000,000 Legal debt margin $~ 63.029.00~9 7. Risk Management The City is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; workplace accidents, errors and omissions; and natural disasters. During fiscal year 1988 the City established the Loss Reserve Fund, an internal service fund, to account for and finance its uninsured risks of loss. During the year ended June 30, 2003, the City purchased property, liability, and workers' compensation insurance under the program that provides for a $200,000 self-insured retention per occurrence on property losses, a $200,000 self-insured retention per occurrence on liability and a $250,000 self-insured retention on workers' compensation losses, with an annual aggregate retention of $325,000 on property losses. The insurance provides coverage for claims in excess of the aforementioned self-insured retention up to a maximum of $10,000,000 annual aggregate of losses paid. The operating funds pay annual premiums to the Loss Reserve Fund. Accumulated monies in the Loss Reserve Fund are available to cover the self-insured retention amounts and any uninsured losses. Settled claims have not exceeded this commercial coverage in any of the past five fiscal years. 64 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 The Housing Authority Fund is insured under a separate policy with the Assisted Housing Risk Management Association. The remaining funds participate in the Loss Reserve Fund. The funds make payments to the Loss Reserve Fund based on actuarial estimates of the amounts needed to pay prior- and current-year claims and to establish a reserve for catastrophic losses. The Fund's accrued liabilities balance includes a claims liability at June 30, 2003, based on the requirements of GASB Statement No. 10, as amended, which requires that a liability for claims be reported if information prior to the issuance of the f'mancial statements indicates that it is probable that a liability has been incurred at the date of the financial statements and the amount of the loss can be reasonably estimated. Changes in the Loss Reserve Fund's claims liability amount for property, liability, and workers' compensation for the years ended June 30, 2003 and 2002, are as follows: Current-Year Beginning-of- Claims and Balance at Fiscal-Year Changes in Claim Fiscal Liability Estimates Payments Year-End 2001 - 2002 $ 916,000 $ (235,000) $ 309,000 $ 372,000 2002 - 2003 372,000 658,000 222,000 808,000 Also, the City is partially self-insured, through stop-loss insurance, for employee health care coverage, which is available to all of its permanent employees. This insurance provides stop-loss coverage for claims in excess of $50,000 per employee with an aggregate stop-loss of approximately $4,046,080. For the year ended June 30, 2003, the aggregate stop-loss was approximately $3,350,000; otherwise, there was no change in coverage from the prior year. The operating funds are charged premiums by the Loss Reserve Fund. The City reimburses a health insurance provider for actual medical costs incurred, plus a claims processing fee. Changes in the Loss Reserve Fund's claims liability amount for health care coverage for the years ended June 30, 2003 and 2002, are as follows: Current-Year Beginning-of- Claims and Balance at Fiscal-Year Changes in Claim Fiscal Liability Estimates Payments Year-End 2001 - 2002 $ 439,000 $ 3,376,000 $ 3,317,000 $ 498,000 2002 - 2003 498,000 3,577,000 3,543,000 532,000 8. Contractual Commitments and Contingencies The total outstanding contractual commitments as of June 30, 2003, are as follows: Fund Project Amount Bridge, street and traffic control construction Paving, streetscape, and design consulting $ 3,763,136 Other construction Library expansion design and construction, streetscape, skate park, and trail construction 5,295,385 65 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Fund Project Amount Parking Parking ramp construction $ 133,030 Wastewater treatment Wastewater treatment facility construction and consulting and sanitary sewer construction 324,156 Water Water distribution, facility construction, and main extension 1,516,490 Sanitation Landfill consulting and salvage barn construction 42,194 Transit Transportation center design consulting 202,883 Information technology Telephone system upgrade 3,643 $ 11~.280.917 9. Contingent Liabilities Litigation The City is a defendant in a number of lawsuits arising principally from claims against the City for alleged improper actions by City employees, including improper police action, unlawful taking of property by zoning, negligence, appeals of condemnations, and discrimination. Total damages claimed are substantial; however, it has been the City's experience that such actions are settled for amounts substantially less than claimed amounts. The City's management estimates that the potential claims against the City, not covered by various insurance policies, would not materially affect the financial condition of the City. The City has the authority to levy additional taxes (outside the regular limit) to cover uninsured judgments against the City. 10. Pension and Retirement Systems Municipal Fire and Police Retirement System of Iowa The City is a participating employer in the Municipal Fire and Police Retirement System of Iowa (MFPRSI or the "Plan"), which is a cost-sharing multiple-employer defined benefit public police and fire employees retirement system. All fire fighters and police officers appointed under civil service participate in the Plan. The Plan provides retirement, disability, and death benefits that are established under state statute. The Plan issues a publicly available financial report that includes financial statements and required supplementary information. The report may be obtained by writing to Municipal Fire and Police Retirement System of Iowa, 2836 104th Street, Urbandale, Iowa 50322. A member may retire at age 55 with 22 years of employment, and receive full benefits that are equal to 66% of the member's average final compensation for a member retiring after July 1, 2000. Additionally, members retiring on or after July 1, 2000, with more than 22 years of service will receive an additional 2% of the member's average final compensation for up to 8 years of additional service. Other benefits are also calculated as varying percentages of the average final compensation. Benefits vest after four years of service. 66 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Member contribution rates are established by statute. For the fiscal year ended June 30, 2003, members contributed 9.35%. The City's contribution rate is based upon an actuarially determined normal contribution rate. The normal contribution rate is provided by state statute to be the actuarial liabilities of the Plan less current plan assets, the total then being divided by 1% of the actuarially determined present value of prospective future compensation of all members, further reduced by member contributions. Legislatively appropriated contributions from the state to the Plan may further reduce the City's contribution rate. However, the City's contribution rate may not be less than 17% of eamable compensation. For the year ended June 30, 2003, the City's contribution rate was 17% of eamable compensation of each member. The contributions paid by the City for the years ended June 30, 2001, 2002, and 2003, were $960,787, $1,022,241, and $1,059,538, respectively, and was equal to the required contributions for each year. Iowa Public Employees Retirement System The City contributes to the Iowa Public Employees Retirement System (IPERS), which is a cost-sharing multiple-employer defined benefit pension plan administered by the State of Iowa. IPERS provides retirement and death benefits, which are established by State statute to plan members and beneficiaries. IPERS issues a publicly available financial report that includes financial statements and required supplementary information. The report may be obtained by writing to IPERS, P.O. Box 9117, Des Moines, Iowa 50306-9117. All employees, except temporary employees of six months or less of employment duration, who do not participate in any other public retirement system in the state are eligible and must participate in 1PERS. The pension plan provides retirement and death benefits that are established by state statute. Generally, a member may retire at the age of 65, or any time after age 62 and 26 years or more of service, or when age plus years of service equals or exceeds 88, and receive unreduced (for age) benefits. Members may also retire at the age of 55 or more at reduced benefits. Benefits vest after four years of service or after attaining the age of 55. Full benefits are equal to 60% of the average of the highest three years of covered wages times years of service divided by 30. Plan members are required to contribute 3.70% of their annual covered salary and the City is required to contribute 5.75% of annual covered payroll. Contribution requirements are established by state statute. The City's contributions to IPERS for the years ended June 30, 2001, 2002, and 2003, were $1,093,218, $1,116,333, and $1,220,376, respectively, and were equal to the required contributions for each year. 11. Post-Employment Benefits All full-time employees who retire or become disabled are offered the following post-employment benefit options: Health insurance The option of continuing with the City's health insurance plan at the individual's own cost. Life insurance - The option of converting the employee's City-paid policy from term insurance to whole life insurance at the individual's expense with the City's life insurance carrier. 67 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Long-term disability - The option of converting the employee's City paid group policy to a personal policy at the individual's expense with the City's long-term disability insurance carrier. The above options, while at the individual's own expense, are included within the City's overall insurance package. Therefore, a portion of the above coverages is being subsidized by the City and its current employees. However, the City cannot reasonably estimate the amount of this subsidy and it is being expensed as incurred by the City. 12. Landfill Closure and Postclosure Care Costs In August 1993, the GASB issued Statement No. 18, Accounting for Municipal Solid Waste Landfill Closure and Postclosure Care Costs (the "Statement"). Under these roles, in addition to operating expenses related to current activities of the landfill, an expense provision and related liability are being recognized based on the future closure and postclosure care costs that will be incurred near or after the date the landfill no longer accepts waste. The recognition of these landfill closure and postclosure care costs is based on the amount of the landfill used during the year. The estimated liability for landfill closure and postclosure care costs as of June 30, 2003, is approximately $7,540,200, which is based on 64% usage (filled) of the landfill and is included in accrued liabilities within the Sanitation Fund. It is estimated that an additional amount of approximately $4,259,800 will be recognized as closure and postclosure care expenses between the date of the balance sheet and the date the landfill is expected to be filled to capacity by the year ended June 30, 2019. The estimated total current cost of the landfill closure and postclosure care costs at June 30, 2003, was determined by engineers from Howard R. Green Company and approximated $11,800,000. It is based on the amount that would be paid if all equipment, facilities, and services required to close, monitor, and maintain the landfill were acquired as of June 30, 2003. These amounts are based on an estimated postclosure care and monitoring period of 30 years, consistent with current State Department of Natural Resources regulations. However, the actual cost of closure and postclosure care may be higher due to inflation, changes in technology, or changes in landfill laws and regulations. The City is required by federal and state laws and regulations to provide some form of financial assurance to finance closure and postclosure care. The City will meet its financial assurance obligations through the issuance of general obligation bonds. As of June 30, 2003, the Sanitation Fund had $7,263,749 in related equity in pooled cash and investments, at fair value designated for satisfaction of postclosure costs. The City estimates that these cash reserves will only provide a fraction of the dollars needed to close and monitor the landfill. The remaining portion ofpostclosure care costs, anticipated future inflation costs and additional costs that might arise from changes in postclosure requirements (due to changes in technology or more rigorous environmental regulations, for example) may need to be covered by charges to future landfill users as well as City taxpayers. 13. Accounting Change Governmental Accounting Standards Board Interpretation No. 6, Recognition and Measurement of Certain Liabilities and Expenditures in Governmental Fund Financial Statements was implemented during the year ended June 30, 2003. The interpretation modifies when compensated absence liabilities are recorded under the modified accrual basis of accounting. 68 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Governmental Accounting Standards Board Statement No. 34, Basic Financial Statements - and Management%' Discussion and Analysis -for State and Local Governments; Statement No. 37, Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments; Omnibus: and Statement No. 38, Certain Financial Statement Note Disclosures; were implemented during fiscal year 2003. The statements create new basic financial statements for reporting the City's financial activities. The financial statements now include government-wide financial statements prepared on an accrual basis of accounting and fund financial statements which present information for individual major funds rather than by fund type. Nomnajor funds are presented in total in one column. The govermnent-wide financial statements report the City's governmental activities and business-type activities. Governmental activities now include capital assets, the Internal Service Fund and the changes in assets and liabilities at July 1, 2002, resulting from the conversion to the accrual basis of accounting. 14. Restatement of Beginning Balances The restatements of fund balances and net assets were due to the following: Governmental Accounting Standards Board (GASB) Interpretation No. 6, Recognition and Measurement of Certain Liabilities and Expenditures in Governmental Fund Financial Statements was implemented during the year ended June 30, 2003. The interpretation modifies when compensated absence liabilities are recorded under the modified accrual basis of accounting. The City changed its capitalization policy to $5,000 during the year. The Wastewater Treatment and Water funds recorded infrastructure amounts that had been previously expensed. An error was discovered in the Wastewater Treatment Fund recording the value of donated property. An incorrect amount had been previously recorded. The Mass Transportation Fund, which was previously recorded as an enterprise fund, was reclassified into the General Fund. There were several items discovered that had been incorrectly recorded in the wrong funds in the prior year. 69 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Restatements of fund balances and net assets previously reported are as follows: (Amounts in thousands) Fund Balance/ Effect of Net Assets Implementing Effect of June 30, 2002, GASB Change in Effect of as Previously Interpretation Capitalization Recording Fund Reported No. 6 Policy Infrastructure General $ 9,742 $ 487 $ $ Other construction 25,161 Community Development Block Grant 5 Other shared revenue and grants 3,003 Johnson County Council of Governments Fund 20 5 Wastewater treatment 58,984 (64) 1,482 Water 44,014 (272) 5,036 Sanitation 17,360 (5) Housing authority 7,728 (11) Parking 11,130 51 Airport 10,348 (26) Mass transportation 9,014 Equipment maintenance 7,622 (34) Central services 646 (4) Information technology 1,412 (6) (continued) 7O CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 Effect of Effect of Correcting Reclassification Effect of Fund Balance/ Recorded Value of Mass Reclassification Net Assets of Donated Transportation of Various June 30, 2002, Property Fund Items as Restated $ $ 827 $ 380 $ 11,436 502 25,663 5 (111) 2,892 25 (441) 59,961 48,778 17,355 7,717 (269) 10,912 10,322 (9,014) 7,588 642 1,406 71 CITY OF IOWA CITY, IOWA NOTES TO FINANCIAL STATEMENTS (continued) June 30, 2003 15. Subsequent Event On December 15, 2003, the City issued $5,570,000 in General Obligation Bonds to finance public improvements. The interest rates on the bonds range from 2.50-3.60% percent, and the maturity date is June 1, 2014. 16. New Governmental Accounting Standards Board (GASB) Standards The Governmental Accounting Standards Board (GASB) has issued two statements not yet implemented by the City of Iowa City. Thc statements, which might impact thc City of Iowa City are as follows: Statement No. 39, Determining Whether Certain Organizations are Component Units, issued May 2002, will be effective for the City for thc fiscal year ending June 30, 2004. This statement amends Statement No. 14, The Financial Reporting Entity, to provide additional guidance to determine whether certain organizations for which the City is not financially accountable should bc reported as component units based on thc nature and significance of their relationship with the City. Statement No. 40, Deposit and Investment Risk Disclosures issued March 2003, will be effective for thc City for thc fiscal year ending June 30, 2005. This statement addresses common deposit and investment risks related to credit risk, concentration of credit risk, interest rate risk, and foreign currency risk. The City's management has not yet determined the effect these state~ncnts will have on thc City's financial statements. 72 73 74 NONMAJOR GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS Special Revenue Funds account for revenues derived from specific sources that are required to be accounted for as separate funds. The funds in this category and their purpose are as follows: Community Development Block Grant Fund - accounts for revenue from the U.S. Department of Housing and Urban Development's Community Development Block Grant programs. Other Shared Revenue and Grants Fund accounts for revenue from various soumes, primarily road use tax monies from the State of Iowa and reimbursable programs funded by federal and state grants. Economic Development Fund - accounts for revenue and expenditures of economic development activities. Johnson County Council of Governments Fund - accounts for the financial activities of the metropolitan/rural cooperative planning organization. CAPITAL PROJECTS FUNDS Capital Projects Funds are utilized to account for all resources used in the acquisition and construction of capital facilities and other major fixed assets, with the exception of those that are financed by proprietary fund monies. The funds in this category are as follows: Bridge, Street, and Traffic Control Construction Fund accounts for the construction or replacement of infrastructure fixed assets, such as streets, bridges, dams, sidewalks, lighting systems, and storm sewers. 75 CITY OF IOWA CITY, IOWA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS June 30, 2003 (amounts expressed in thousands) Capital Special Revenue Projects Bridge, Community Other Johnson Street, and Development Shared County Traffic Block Revenue and Economic Council of Control Grant Grants Development Governments Construction Total Assets Equity in pooled cash and investments $ 10 $ 3,508 7 $ 3,525 Receivables: lnterest I I I 1 Notes 8,005 8,005 Due from other governments 129 393 42 197 761 Total assets $ 8,144 $ 3,912 $ $ 49 $ 197 $ 12,302 Liabilities and Fund Balances Liabilities: Accounts payable $ 161 $ 6 $ I $ 3 $ 767 $ 938 Contracts payable 297 297 Accrued liabilities 5 10 4 19 Advances fi-om other funds 95 655 750 Deferred revenue 8,005 8,005 Total liabilities 8,171 6 96 13 1,723 10,009 Fund balances: Reserved for: Encmnbrances 3,763 3,763 Unreserved, undesignated (27) 3,906 (96) 36 (5,289) (I ,470) Total fund balances (27) 3,906 (96) 36 (1,526) 2,293 Total liabilities and fund balances $ 8,144 $ 3,912 $ $ 49 $ 197 $ 12,302 76 CITY OF IOWA CITY, IOWA COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS For the Year Ended June 30, 2003 (amounts expressed in thousands) Capital Special Revenue Projects Bridge, Community Other Johnson Street, and Development Shared County Traffic Block Revenue and Economic Council of Control Grant Grants Development Governments Construction Total Property taxes $ $ $ 6 $ $ - $ 6 Intergovernmental 1,943 5,206 242 682 8,073 Charges for services I I 20 31 Use of money and property 29 5 34 Miscellaneous 207 16 I 74 298 Total revenues 2,179 5,238 6 243 776 8,442 Expenditures Current: Public works I 1 Community and economic development 2,211 108 98 552 2,969 Capital outlay 2 6,568 6,570 Total expenditures 2,211 109 98 554 6,568 9,540 Excess (deficiency) of revenues over (under) expenditures (32) 5,129 (92) (311 ) (5~792) ( I ~098 ) Other Financing Sources (Uses) Transfers in 10 322 3,074 3,406 Transfers out (4,125) (4) (83) (4~212) Total other financing sources and uses (4,115) (4) 322 2,991 (806) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (32) 1,014 (96) 11 (2,801) (I,904) Fund Balances, Beginning (as restated) 5 2,892 25 1,275 4,197 Fund Balances, Ending $ (27) $ 3,906 $ (96) $ 36 $ /1~526) $ 2,293 77 78 NONMAJOR ENTERPRISE FUNDS Enterprise Funds account for operations and activities of the City that are financed and operated in a manner similar to a private business enterprise, and where the costs of providing services to the general public on a continuing basis are expected to be financed or recovered primarily through user charges, or where the City has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. The funds in this category are as follows: Parking Fund - accounts for the operation and maintenance of the "on" and "off' street public parking facilities. Airport Fund - accounts for the operation and maintenance of the airport facility. Cable Television Fund accounts for the operation and maintenance of the Broadband Telecommunications Commission that oversees the franchise agreement with the cable television company, including production and broadcasting on the government television channels. 79 CITY OF IOWA CITY, IOWA COMBINING STATEMENT OF NET ASSETS NONMAJOR ENTERPRISE FUNDS June 30, 2003 (amounts expressed in thousands) Cable Parking Airport Television Total Cash on hand $ I $ - $ $ I Equity in pooled cash and investments 1,129 945 2,074 Receivables: Accounts and unbilled usage 10 153 163 Interest 6 3 9 Notes 448 448 Due from other governments 36 36 Total current assets 1,594 36 1,101 2,73 I Restricted assets: Equity in pooled cash and investments 2,318 2,318 Capital assets: Land 4,150 7,975 12,125 Buildings and structures 24,881 3,352 741 28,974 hnprovements other than buildings 400 400 Equipment and vehicles 278 184 82 544 Infrastructure 1,860 1,860 Accmnulated depreciation (8,124) (2,411 ) (109) ( ! 0,644) Construction in progress 190 148 338 Total noncurrent assets 23,693 11,508 714 35,915 Total assets 25,287 I 1,544 1,815 38,646 Liabilities Current liabilities: Accounts payable 24 23 1 48 Contracts payable 644 644 Accrued liabilities 99 14 34 147 Advances from other funds 1,160 1,160 Bonded debt payable (net of unamortized discounts) 670 670 Total current liabilities 1,437 1,197 35 2,669 Noncurrent liabilities: Liabilities payable from restricted assets: Interest payable 353 353 Bonded debt payable (net of unmnortized discounts) 12,155 12,155 Total noncurrent liabilities 12,508 12,508 Total liabilities 13,945 I, 197 35 15,177 Net Assets Invested in capital assets, net o£related debt 8,550 l 1,508 714 20,772 Restricted by bond ordinance 2,318 2,318 Unrestricted 474 ( I, 161 ) 1,066_ 379 Totalnet assets $ I1,342 $ 10,347 $ 1,780 $ 23,469 80 CITY OF IOWA CITY, IOWA COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS NONMAJOR ENTERPRISE FUNDS For the Year Ended June 30, 2003 (amounts expressed in thousands) Cable Parking Airport Television Total Operating Revenues: Charges for services $ 3,636 $ 180 $ 298 $ 4,114 Miscellaneous 46 26 698 770 Total operating revenues 3,682 206 996 4~884 Operating Expenses: Personal services 1,402 I 18 361 1,881 Commodities 35 5 16 56 Services and charges 516 121 274 91 I 1,953 244 651 2,848 Depreciation 885 188 33 I, 106 Total operating expenses 2,838 432 684 3,954 Operating income (loss) 844 (226) 312 930 Nonoperating Revenues (Expenses): Gain on disposal of equipment 400 400 Operating grants 36 36 Interest income l 16 17 133 Interest expense (724) (724) Total nonoperating revenues (expenses) (208) 36 17 (155) Income (loss) before transfers 636 (190) 329 775 Transfers in 215 215 Transfers out (206) (91) (297) Change in net assets 430 25 238 693 Net Assets, Beginning (as restated) 10,912 10,322 1,542 22,776 NetAssets, Ending $ 11,34~2 $ 10,347 $ 1,780 $ 23,469 81 CITY OF IOWA CITY, IOWA COMBINING STATEMENT OF CASH FLOWS NONMAJOR ENTERPRISE FUNDS For the Year Ended June 30, 2003 (amounts expressed in thousands) Cable Parking Airport Television Total Cash Flows From Operating Activities Receipts from customers and users $ 3,730 $ 170 $ 1,030 $ 4,930 Payments to suppliers (547) (106) (306) (959) Payments to employees ( 1,401 ) (117) (359) ( 1,877) Net cash flows from operating activities 1,782 (53) 365 2,094 Cash Flows From Noncapital Financing Activities Operating grants received 36 36 Operating transfers fi'o~n other funds 215 215 Operating transfers to other funds (206) (91) (297) Advances from other funds 9~ 9I Net cash flows from noncapital financing activities (206) 342 (91) 45 Cash Flows From Capital and Related Financing Activities Repayment of advances fi-om other funds (85) (85) Acquisition and construction of property and equipment (223) (209) (432) Proceeds from sale of property 576 576 Principal paid on bonded debt (635) (635) Interest paid on bonded debt (737) (737) Net cash flows fi'om capital and related financing activities (1,019) (294) (1,313) Cash Flows From Investing Activities Interest on investments 128 18 146 Net increase (decrease) in cash and cash equivalents 685 (5) 292 972 Cash and Cash Equivalents, Beginning (as restated) 2,763 5 653 3,421 Cash and Cash Equivalents, Ending $ 3,448 $ $ 945 $ 4,393 Reconciliation of operating income (loss) to net cash flows from operating activities: Operating income (Ioss) $ 844 $ (226) $ 312 $ 930 Adjustments to reconcile operating income (loss) to net cash flows fi-om operating activities: Depreciation expense 885 188 33 I,I 06 Changes in: Receivables: Accounts and unbilled usage 48 34 82 Due from other governments (36) (36) Accounts payable 4 20 (I 6) 8 Accrued liabilities 1 1 2 4 Total adjustments 938 173 53 1,164 Net cash flows fi'om operating activities $ 1,782 $ (53) $ 365 $ 2,094 82 INTERNAL SERVICE FUNDS Internal Service Funds account for goods and services provided by one department to other City departments on a cost-reimbursement basis. The funds in this category are: Equipment Maintenance Fund - accounts for the provision of maintenance for City vehicles and equipment and vehicle rental to other City departments from a central vehicle pool. Central Services Fund accounts for the support services of printing, photocopying, office supplies, mail, overnight shipping, and two-way radios provided to other City departments. Loss Reserve Fund - accounts for the property, liability, Workers' Compensation and health insurance premiums and claims activity for City departments, including the self-insured retention portion. Information Technology Fund accounts for the accumulation and allocation of costs associated with telecommunications and data processing, including the operation and replacement of equipment. 83 CITY OF IOWA CITY, IOWA COMBINING STATEMENT OF NET ASSETS INTERNAL SERVICE FUNDS June 30, 2003 (amounts expressed in thousands) Equipment Central Loss Information Maintenance Services Reserve Technology Total Assets Current assets: Equity in pooled cash and investments $ 3,026 $ 205 $ 864 $ 1,237 $ 5,332 Receivables: Accounts and unbilled usage 22 22 Interest 13 2 17 5 37 Due from other governments 162 162 Inventories 209 209 Total current assets 3,270 207 881 1,404 5,762 Noncurrent assets: Restricted assets: Equity in pooled cash and investments 3,490 3,490 Capital assets: Land 45 45 Buildings and structures 578 187 765 Improvements other than buildings 49 49 Equipment and vehicles 9,443 256 703 10,402 Accumulated depreciation (5,617) (99) (375) (6,091) Construction in progress 92 1,387 1,479 Total noncurrent assets 4,590 157 3,490 1,902 10,139 Total assets 7,860 364 4,37[ 3,306 15,901 Liabilities Accounts payable 41 2 277 40 360 Contracts payable 36 36 Accrued liabilities 63 I 1,343 49 1,456 Total liabilities 104 3 1,620 125 1,852 Net Assets Invested in capital assets, net of related debt 4,590 157 1,902 6,649 Unrestricted 3,166 204 2,751 1,279 7,400 Total net assets $ 7,756 $ 361 $ 2,751 $ 3,181 $ 14,049 84 CITY OF IOWA CITY, IOWA COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS INTERNAL SERVICE FUNDS For the Year Ended June 30, 2003 (amounts expressed in thousands) Equipment Central Loss Information Maintenance Services Reserve Technology Total Operating Revenues: Charges/'or services $ 2,782 $ 22 $ 4,220 $ 1,028 $ 8,052 Miscellaneous I 203 12 891 1,107 Total operating revenues 2,783 225 4,232 1,919 9,159 Operating Expenses: Personal services' 622 23 95 502 1,242 Commodities 773 15 329 1,1 l 7 Services and charges 255 308 5,079 627 6,269 1,650 346 5,174 1,458 8,628 Depreciation 1,069 29 137 1,235 Total operating expenses 2,719 375 5,174 1,595 9,863 Operating income (loss) 64 (150) (942) 324 (704) Nonoperating Revenues (Expenses): Gain (loss) on disposal of equipment 16 (6) 10 Operating grants 305 305 Interest income 66 8 103 33 210 Total nonoperating revenues (expenses) 82 2 103 338 525 Income (loss) before capital contributions and transfers 146 (148) (839) 662 (179) Capital contributions 61 I 114 176 Transfers in 89 21 1,014 1,124 Transfers out (128) (155) (15) (298) Change in net assets 168 (281) (839) 1,775 823 Net Assets, Beginning (as restated) 7,588 642 3,590 1,406 13,226 Net Assets, Ending $ 7,756 $ 361 $ 2,751 $ 3,181 $ 14,049 85 CITY OF IOWA CITY, IOWA COMBINING STATEMENT OF CASH FLOWS INTERNAL SERVICE FUNDS For the Year Ended June 30, 2003 (amounts expressed in thousands) Equipment Central Loss Information Maintenance Services Reserve Technology Total Cash Flows From Operating Activities Receipts from customers and users $ 2,793 $ 225 $ 4,237 $ 1,919 $ 9,174 Payments to suppliers (1,074) (356) (3,740) (969) (6,139) Payments to employees (611) (22) (964) (496) (2,093) Net cash flows from operating activities I,I 08 (I 53) (467) 454 942 Cash Flows From Noncapital Financing Activities Operating grants received 143 143 Operating transfers from other funds 89 21 1,014 1,124 Operating transfers to other funds (128) (62) (15) (205) Net cash flows from noncapital financing activities (39) (41) 1,142 1,062 Cash Flows From Capital and Related Financing Activities Acquisition and construction of property and equipment (923) (50) (I ,472) (2,445) Proceeds from sale of property 89 89 Net cash flows from capital and related financing activities (834) (50) (I ,472) (2,356) Cash Flows From Investing Activities Interest on investments 68 8 108 34 218 Net increase (decrease) in cash and cash equivalents 303 (236) (359) 158 (134) Cash and Cash Equivalents, Beginning 2,723 441 4,713 1,079 8,956 Cash and Cash Equivalents, Ending $ 3,026 $ 205 $ 4,354 $ 1,237 $ 8,822 Reconciliation of operating income (loss) to net cash flows from operating activities: Operating income (loss) $ 64 $ (150) $ (942) $ 324 $ (704) Adjustments to reconcile operating income (loss) to net cash flows from operating activities: Depreciation expense 1,069 29 137 1,235 Changes in: Receivables: Accounts and unbilled usage I 0 5 15 Inventories (41) (41) Accounts payable (5) (33) (I 3) (51) Accrued liabilities 11 I 470 6 488 Total adjustments 1,044 (3) 475 130 1,646 Net cash flows from operating activities $ 1,108 $ (153) $ (467~) $ 454 $ 942 Noncash Investing, Capital, and Financing Activities: Contributions of fixed assets from government and others $ 61 $ 1 $ - $ 114 $ 176 86 AGENCY FUND The Agency Fund accounts for assets held by the City in a trustee or custodial capacity for other entities, such as individuals, private organizations, or other govermnental units. The fund in this category is: Project Green Fund - accounts for donations that are received to plant and develop yards and lawns, both public and private, within Iowa City. 87 CITY OF IOWA CITY, IOWA STATEMENT OF CHANGES IN ASSETS AND LIABILITIES AGENCY FUND June 30, 2003 (amounts expressed in thousands) Balance Balance July 1, 2002 Increases Decreases June 30, 2003 Project Green Assets Equity in pooled cash and investments $ 286 $ $ I $ 285 Interest receivable 1 1 1 1 Total assets $ 287 $ 1 $ 2 $ 286 Liabilities Accrued liabilities $ 1 $ 16 $ 1 $ 16 Due to agency , 286 16 270 Total liabilities $ 287 $ 16 $ 17 $ 286 88 CITY OF IOWA CITY, IOWA GOVERNMENT-WIDE EXPENSES BY FUNCTION (amounts expressed in thousands) Fiscal Year Culture Community and Interest on Ended Public Public and Economic General Long-Term June 30 Safety Works Recreation Development Government Debt 2003 $ 13,844 $ 11,539 $ 10,~31 $ 3,133 $ 6,251 $ 3,662 Housing Wastewater Airport Cable TV Authority Parking Sanitation Treatment Water 'l'ot al 2003 $ 431 $ 687 $ 6,519 $ 3,554 $ 4,082 $ 12,086 $ 7,861 $ 83,780 89 CITY OF IOWA CITY, IOWA GOVERNMENT-WIDE REVENUES (amounts expressed in thousands) PROGRAM REVENUES GENERAL REVENUES Fiscal Year Operating Capital Unrestricted Gain (loss) on Ended Charges for Grants and Grants and Investment Disposal of June 30 Services Contributions Contributions Taxes Earnings Capital Assets Miscellaneous Total 2003 $ 39,355 $ 9,624 $ 3,922 $ 38,811 $ 2,501 $ (1,411) $ 4,179 $96,981 9O 91 CITY OF IOWA CITY, IOWA GENERAL GOVERNMENTAL* EXPENDITURES BY FUNCTION AND TRANSFERS TO OTHER FUNDS Last Ten Fiscal Years (amounts expressed in thousands) General Fund Fiscal Year Home and Ended Community Human Community Policy and Capital June 30 Protection~ Developmentz Envlronment3 Administration4 Outla~ 1994 $ 8,352 $ 5,507 $ 2,792 $ 4,378 $ 915 1995 8,776 5,558 2,655 4,354 660 1996 9,389 5,849 2,876 4,682 2,18 I 1997 9,524 6,299 3,252 4,860 1,005 1998 10,310 6,405 3,245 5,477 1,45 I * * 1999 10,991 6,552 3,606 5,232 2,232 2000 12,085 7,765 4,499 5,453 2,900 2001 12,337 8,268 5,316 5,493 1,318 *** 2002 13,181 8,459 3,856 5,838 1,089 Notes: * General Fund, Special Revenue Funds and Debt Selxice Fund. * * In FY99, Housing Authorily was reported as an Enterprise Fund * * * In FY02, Economic Development was added to the Special Revenue Funds. ~includes Police, Fire, Housing and Inspection Services and Traffic Engineering. ~lncludes Recreation, Library, Senior Center, Parks and Animal Conttvl. 3Includes Engineering, Streets Maintenance, Fo~estl'y and Cemetery and Public Works Adminisllation. 4includes Legislative, Executive, Financial Administration, Goven~mem Buildings, Escrows, Cleating Accounts and Planning and Community Development. Fiscal Year Culture Community and Ended Public Public and Economic General June 30 Safety5 Works~ Recreation7 Developments Government~ 2003 $ 13,115 $ 8,149 $ 8,061 $ 3,715 $ 5,887 Notes: Includes all funds except for proprietary funds. Sincludes Police, Fire, Animal Control and Housing and inspection Selwices. 6Includes Recreation, Libam3', Senior Center, Cemetery and Parks ?h~cludes Engineedng, Streets Maintenance, Traffic Engineering, For~try, Transit and Public Works Administration h~cludes Plamung and Commumty Development, Communay Development Block Grant and Johnson County Council of Govennems. 9Includes Legislative, Executive, Financial Administration, Government Buildings, Escrows and Clearing Accoums. 92 Special Revenue Funds Community Other Shared *** ** Development Revenue Employee Economic Housing Debt Transfers to Block Grant and Grants Benefits Development Authority Service Other Funds Total $ 1,519 $ 49 $ 130 $ $ 3,815 $ 2,348 $ 8,929 $ 38,734 1,674 69 238 5,496 2,367 8,978 40,825 2,615 150 159 6,450 2,519 9,744 46,614 1,758 66 210 4,392 1,963 12,361 45,690 2,235 Il7 178 4,591 2,727 10~575 47~311 1,802 265 215 3,490 11,466 45,851 1,550 157 145 4,278 13,895 52,727 1,968 226 259 5,304 13,409 53,898 1,941 98 371 3 5,735 12,891 53,462 Debt Capital to Other Service Outlay Funds Total $ 8,425 $ 20,095 $ 14,554 $ 82,001 93 CITY OF IOWA CITY, IOWA GENERAL GOVERNMENTAL* REVENUES BY SOURCE AND TRANSFERS FROM OTHER FUNDS Last Ten Fiscal Years (amounts expressed in thousands) Fiscal Year Licenses Ended Property and Intergov- Charges for June 30 Taxes Permits ernmental Services 1994 $ 17,134 $ 564 $ 11~073 $ 2,563 1995 18,470 605 12,860 2,689 1996 19,255 559 15,001 2,657 1997 19,659 625 12,980 2,804 1998 20,635 651 12,881 2,488 ** 1999 22,153 676 8,372 2,807 2000 24,271 707 9,158 2,850 2001 27,071 689 11,793 2,895 2002 28,623 874 9,054 3,180 *** 2003 31,977 961 12,193 4,663 Notes: * Includes General Fund, Special Revenue Funds and Debt Service Fund. ** In FY99, Housing Authority was reported as an Enterprise Fund. *** In FY03, Transit became part of the General Fund. Also in FY03, Capital Projects Funds are included. 94 Use of Transfers Money and from Property Miscellaneous Other Funds Total $ 937 $ 1,652 $ 5,907 $ 39,830 1,359 1,574 6,133 43,690 1,306 1,885 6,485 47,148 1,344 1,861 7,068 46,341 1,645 2,057 7,209 47,566 1,076 2,116 7,384 44,584 898 2,243 8,421 48,548 1,080 2,175 7,906 53,609 860 2,833 9,090 54,514 986 2,569 15,172 68,521 95 CITY OF IOWA CITY, IOWA PROPERTY TAX BUDGETS AND COLLECTIONS Last Ten Fiscal Years (Cash Basis) (amounts expressed m thousands) Percent of Total as Assessment Collection Total Tax Current Tax Budget De~nquent Tax Total Tax a Percent of Year Year Budgeted CoHecOons Collected Collections Collections Current Budget 1992 1993-94 $ 17,188 $ 17,150 99.8 ¥o $ 27 $ I7,177 99.9 % 1993 1994-95 18,484 18,440 99.8 24 18,464 99.9 1994 1995-96 19,264 19,234 99.8 14 19,248 99.9 1995 I996-97 19,766 19,765 100.0 17 19,782 100.1 1996 1997-98 20,807 20,521 98.6 8 20,529 98.7 1997 1998-99 21,735 21,842 100.5 22 21,864 100.6 1998 1999-00 23,945 23,989 100.2 5 23,994 100.2 1999 2000-01 26,089 25,684 98.4 31 25,715 98.6 2000 2001-02 27,920 28,423 101.8 5 28,428 101.8 2001 2002-03 31,975 31,863 99.6 16 31,879 99.7 CITY OF IOWA CITY, IOWA PROPERTY TAX RATES AND TAX DOLLARS BUDGETED Last Ten Fiscal Years Tax Rates~ Fiscal Agri- Year Total cultural Ended Employee Tort Debt City Land June 30 General Library Benefits Emergency Liability Service Transit Tax Rate Tax Rate 1994 $ 8.100 $ 0.270 $ 2.073 $ $ $ 1.496 $ 0.950 $ 12.889 $ 3.004 1995 8.100 0~270 1.981 1.661 0.942 12.954 3.004 1996 8.100 0.270 1.963 1.709 0.950 12.992 3.004 1997 8.100 0.270 2.133 1.200 0.950 12.653 3.004 1998 8.100 0.270 2.026 1.704 0.950 13.050 3.004 1999 8.100 0.270 1.834 0.111 1.868 0.950 13.133 3.004 2000 8.100 0.270 2.009 0.222 2.300 0.950 13.851 3.004 2001 8.100 0.270 1.955 0.270 0.222 2.990 0.950 14.757 3.004 2002 8.100 0.270 2. I 11 0~270 0.206 2.945 0.949 14.850 3.004 2003 8.100 0.270 2.847 0.270 0.216 4.161 0.950 16.814 3.004 Tax Dollars Budgetedz Fiscal Year Agri- Ended Employee Tort Debt cultural June 30 General Library Benefits Emergency Liabili~ Service Transit Land Total 1994 $ 10,793 $ 360 $ 2,763 $ $ $ 2,000 $ 1,266 $ 6 $ 17,188 1995 11,549 385 2,824 2,377 1,343 6 18,484 1996 11,998 400 2,908 2,545 1,407 6 19,264 1997 12,637 421 3,327 1,892 1,482 7 I9,766 1998 12,893 430 3,225 2,740 1,512 7 20,807 1999 13,380 446 3,030 183 3,120 1,569 7 21,735 2000 13,982 466 3,468 381 4,002 1,640 6 23,945 2001 14,296 477 3,451 477 392 5,312 1,677 7 26,089 2002 15,19 l 506 3,963 506 402 5,563 1,782 7 27,920 2003 15,391 513 5,409 513 410 7,927 1,805 7 31,975 Notes: rate per $1,000 of taxable valuation. Amounts expressed m thousands. CITY OF IOWA CITY, IOWA PROPERTY TAX, ROAD USE TAX, AND HOTEL/MOTEL TAX REVENUES Last Ten Fiscal Years (amounts expressed in thousands) Fiscal Year Ended June 30 Property Tax Road Use Tax Hotel/Motel Tax Total 1994 $ 17,134 $ 3,493 $ 427 $ 21,054 1995 18,470 3,637 574 22,681 1996 19,255 4,106 464 23,825 1997 19,659 4,253 427 24,339 1998 20,635 4,087 501 25,223 1999 22,153 4,575 570 27,298 2000 24,271 4,928 554 29,753 2001 27,071 4,852 497 32,420 2002 28,623 5,077 646 34,346 2003 31,966 5,103 559 37,628 98 CITY OF IOWA CITY, IOWA ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY AND EXEMPT PROPERTY Last Ten Fiscal Years (amounts expressed in thousands) Taxable Property Collection Assessed Value/ Assessment Year Ended Estimated Exempt January I June 30 Actual Value Property Value 1994 1996 $ 1,866,504 $ 96,508 1995 1997 2,146,528 98,450 1996 1998 2,185,167 111,672 1997 1999 2,373,523 114,154 1998 2000 2,423,557 123,068 1999 2001 2,597,827 128,115 2000 2002 2,699,944 136,493 2001 2003 2,920,580 137,713 2002 2004 2,975,254 152,991 2003 2005 3,217,904 155,407 Source: City of Iowa City Assessor's Office Notes: Property is reassessed in the odd numbered years to make adjustments to all property values, according to current market values. As per the Code of Iowa, all real and tangible personal property subject to taxation shall be valued at its actual value and, except as otherwise provided, shall be reassessed at 100% of its actual value, and the value so assessed shall be taken and considered as the assessed value and taxable value of the property upon which the levy shall be made. Taxable property includes real property, buildings and structures, industrial plant and fixtures, commercial equipment assessed as real property and utilities distribution property. Exempt property includes all property that is owned by religious and educational institutions, charitable and benevolent societies, low-rent housing and associations for war veterans. Each must apply for property tax exempt status with the City Assessor, who determines if the property qualifies under state guidelines. Exempt property is assessed each year like other taxable property. Property owned by governmental entities is not taxable and is not included in "Exempt Property." 99 CITY OF IOWA CITY, IOWA PROPERTY TAX RATES - ALL DIRECT AND OVERLAPPING GOVERNMENTS Last Ten Fiscal Years (per $1,000 assessed valuation) Iowa City Kirkwood Ratio of Collection School City of Johnson Community State of Iowa City Year District Iowa City County~ College Iowa Total to Total 1993-94 $ 12.334 $ 12.900 $ 6.431 $ 0.539 $ 0.005 $ 32.209 40.1% 1994-95 12.338 12.954 6.431 0.530 0.005 32.258 40.2 1995-96 12.634 12.992 5.790 0.593 0.005 32.014 40.6 1996-97 12.130 12.653 5.515 0.589 0.005 30.892 41.0 1997-98 12.220 13.050 5.414 0.595 0.005 31.284 41.7 1998-99 l 2.075 13.133 5.747 0.567 0.005 31.527 41.7 1999-00 11.696 13.851 5.947 0.613 0.005 32.112 43.1 2000-01 11.833 14.757 5.901 0.607 0.005 33.104 44.6 2001-02 11.540 14.850 5.802 0.607 0.005 32.803 45.3 2002-03 12.210 16.813 6.061 0.666 0.004 35.754 47.0 Source: "Tax Levies for Johnson County, Iowa," compiled by the Johnson County Auditor. Note: ~Includes Johnson County, the City of Iowa City Assessor and Agricultural Extension levies. 100 CITY OF IOWA CITY, IOWA PRINCIPAL TAXPAYERS AND EMPLOYERS Fiscal Year Ended June 30, 2003 (amounts expressed in thunsands) % of Total Taxable Assessed Ten largest taxpayers~ Type of Business Valuation Valuation Mid-American Enargy Company2 Public Gas and Electric Utility $ 45,013 1.54 % James & Loretta Clark Apartments 25,693 0.88 ACT Inc. (formerly American College Testing Program) Educational Testing Service 19,102 0.65 Southgate Development Company Real Estate Developer 16,774 0.57 Procter & Gamble Manufacturing Company Personal Products Manufacturing 15,944 0.55 NCS Pearson Information Services 15,360 0.53 Hy-Vee Grocery supermarket 13,341 0.46 Edwin & Ethel Barker & Barker Partnership Apartments l 2,162 0.42 Sheraton Hotel Hotel 12,113 0.41 M G D LC (Sycamore Mall) Shopping mall 10,168 0.35 Total $ 185.67~0 6.36 % Ten maior employers~ Employees University of Iowa 22,319 Iowa City Community School District 1,600 Veterans Administration Medical Center 1,300 NCS Pearson 1,194 Mercy Hospital 1,150 ACT Inc. (formerly American College Testing Progran0 1,100 Lear Corporation 930 Hy-Vee 927 Gillette Canada (Oral B Laboratories) 800 City of Iowa City 627 ~City of Iowa City Assessor's Office-2002 Annual Report - Assessment January 1, 2002, payable 2004 2State Department of Revenue ~Iowa Workforce Development and Iowa City Area Chamber of Commerce (including full- and part-time employees) from article in Iowa City Press Citizen by Jeff Morris, August 25, 2003 101 CITY OF IOWA CITY, IOWA SPECIAL ASSESSMENT COLLECTIONS Last Ten Fiscal Years (amounts expressed in thousands) Fiscal Year Special Special Ratio of Total Ended Assessments Assessments Collection to Outstanding June 30 Billed Collected Amount Billed Assessments 1994 $ 26 $ 45 173.1 $ 65 1995 26 44 169.2 20 1996 36 50 138.9 225 1997 22 80 363.6 145 1998 17 31 182.4 l I4 1999 15 21 140.0 89 2000 15 32 213.3 57 2001 9 12 133.3 48 2002 9 9 100.0 35 2003 9 7 77.8 27 Source: Johnson County Treasurer's Office Note: "Special Assessments Collected" includes amounts received on special assessments, past due assessments and future installments. 102 CITY OF IOWA CITY, IOWA RATIO OF NET GENERAL OBLIGATION BONDED DEBT~ TO ASSESSED VALUE AND NET BONDED DEBT PER CAPITA Last Ten Fiscal Years (amounts expressed in thousands, except per capita) Debt Assessment Payable from Net General Ratio of Net Net Bonded as of Assessed Gross Proprietary Debt Service Obligation Bonded Debt to Debt January 1 Population Value: Bonded Debt Funds Fund BaLance Bonded Debt Assessed Value Per Capita 1994 59,738 $ 1,866,504 $ 17,790 $ 6,919 $ 285 $ 10,586 5.67:1000 $ 177 1995 59,738 2,146,528 23,655 12,993 504 10,158 4.73:1000 170 1996 59,738 2,185,167 29,430 20,399 655 8,376 3.83:1000 140 1997 60,148 2,373,523 31,390 17,144 643 13,603 5.73:1000 226 1998 60,148 2,423,557 41,675 20,903 616 20,156 8.32:1000 335 1999 60,148 2,597,827 46,165 18,832 347 26,986 10.39:1000 449 2000 60,148 2,699,944 41,190 16,762 192 24,236 8~98:1000 403 2001 62,220 2,920,580 61,565 14,868 494 46,203 15.82:1000 743 2002 62,220 2,975,254 85,260 13,06 l 464 71,735 24.12:1000 1,153 2003 62,380 3,217,904 83,000 11,359 4,448 67,193 20.88:1000 1,077 Notes: ~General Obligation bonds. zObtained fi.om the City of Iowa City Assessor's Office. CITY OF IOWA CITY, IOWA RATIO OF ANNUAL DEBT SERVICE EXPENDITURES FOR GENERAL BONDED DEBT TO TOTAL GENERAL GOVERNMENTAL~ EXPENDITURES Last Ten Fiscal Years (mounts expressed in thousands) Total General Ratio of Debt Fiscal Year Governmental Service to General Ended Total Expenditures Governmental June 30 Principal Interest Debt Service and Transfers Expenditures 1994 $ 1,822 $ 526 $ 2,348 $ 38,734 .06: 1.00 1995 1,808 559 2,367 40,825 .06: 1.00 1996 1,939 580 2,519 46,614 .05: 1.00 1997 1,499 464 1,963 45,690 .04: 1.00 1998 1,988 739 2,727 47,311 .06: 1.00 1999 2,452 1,038 3,490 45,851 .08: 1.00 2000 2,918 1,360 4,278 52,727 .08: 1.00 2001 3,541 1,763 5,304 53,898 .10: 1.00 2002 3,599 2,136 5,735 53,462 .11: 1.00 ** 2003 4,742 3,683 8,425 82,001 .10: 1.00 *General Fund, Special Revenue Funds and Debt Service Fund. **Beginning in FY03, Capital Projects Funds are also included. 104 CITY OF IOWA CITY, IOWA COMPUTATION OF DIRECT AND OVERLAPPING DEBT June 30, 2003 (amounts expressed in thousands, except per capita) Amount Total General % Applicable Applicable Long-Term to the to the Name of Bonded Debt City of City of Governmental Unit Outstanding Iowa City Iowa City Per Capita City ofIowa City $ 83,000 100.00% $ 83,000 $ 1,331 Iowa City Community School District l 0,000 62.92% 6,292 101 Total $ 93,000 $ ,292 $ 1,432 Per capita assessed value $ 46,819 Source: Johnson County Auditor's Office 105 CITY OF IOWA CITY, IOWA SCHEDULE OF REVENUE BOND COVERAGE Last Ten Fiscal Years (amounts expressed in thousands) Fiscal Year Net Revenue Annual Debt Service Ended Available for Ratio of June 30 Revenue Expenses~ Debt Service Principal Interest Total Coverage Parking Revenue2 1994 $ 3,139 $ 1,291 $ 1,848 $ 270 $ 342 $ 612 3.02 1995 3,205 1,543 1,662 295 322 617 2.69 1996 3,252 1,465 1,787 310 316 626 2.85 1997 3,338 1,950 1,388 330 218 548 2.53 1998 3,822 1,770 2,052 390 195 585 3.51 1999 3,653 1,713 1,940 415 168 583 3.33 2000 3,716 1,861 1,855 455 139 594 3.12 2001 4,309 2,176 2,133 485 836 1,321 1.61 2002 4,272 1,960 2,312 510 746 1,256 1.84 2003 4,198 1,953 2,245 375 715 1,090 2.06 Wastewater Treatment Revenues 1994 $ 6,882 $ 2,467 $ 4,415 $ 1,060 $ 2,287 $ 3,347 1.32 1995 7,244 2,403 4,841 1,165 2,292 3,457 1.40 1996 9,656 2,506 7,150 1,230 2,205 3,435 2.08 1997 11,040 2,739 8,301 1,295 2,923 4,218 1.97 1998 11,066 2,809 8,257 1,490 3,382 4,872 1.69 1999 11,362 2,987 8,375 2,065 3,519 5,584 1.50 2000 11,872 3,259 8,613 2,160 3,691 5,851 1.47 2001 12,824 3,248 9,576 2,505 3,589 6,094 1.57 2002 12,50i 3,389 9,112 3,005 4,236 7,241 1.26 2003 13,000 4,463 8,537 3,060 4,385 7,445 1.15 Water Revenue4 t999 $ 8,571 $ 3,295 $ 5~276 $ $ $ 0.00 2000 9,626 3,384 6,242 299 299 20.88 2001 10,629 3,410 7,219 140 445 585 12.34 2002 10, i79 3,428 6,751 705 1,175 1,880 3.59 2003 10,24l 4,361 5,880 500 1,088 1,588 3.70 Notes: ~Excludes depreciation and interest. 2Parking Revenue bonds ratio of"Net Revenue Available for Debt Service" to "Total Annual Debt Service" is required to be at least 1.25. 3Wastewater Treatment Revenue bonds ratio of "Net Revenue Available for Debt Service" to "Total Annual Debt Service" is required to be at least 1.10. 4Water Revenue bonds ratio of"Net Revenue Available for Debt Service" to "Total Annual Debt Service" is required to be at least 1. l 0. 106 CITY OF IOWA CITY, IOWA DEMOGRAPHIC STATISTICS Median Calendar Per Capita Median Family Education Retail Sales2 Year Population Income Age Income Level~ (Approx.) 1950 27,212 N/A 25.3 $ 3,245 68.1% $ 34,993,000 1960 33,443 $ 1,914 24.1 5,769 69.5 46,607,000 1970 46,850 3,025 22.6 9,942 82.1 84,322,000 1974 47,744 4,465 23.4 9,942 82.1 125,920,000 1980 50,508 7,247 24.6 22,325 89.5 215,305,000 1990 59,738 13,277 24.8 39,259 93.9 464,800,000 1996 60,148 N/A 24.8 N/A N/A 657,700,000 2000 62,380 20,269 25.4 57,568 94.8 756,100,000 Source: U.S. Department of Commerce, Bureau of the Census Notes: ~Percent of Population completing 12 years of formal schooling or more. 2Iowa Retail Sales & Use Report, Iowa Department of Revenue and Finance. N/A - Not Available Fiscal Year School Enrollment Unemployment Ended June 30 Public3 Private4 Rates 1994 10,022 878 1.5 1995 10,233 920 3.1 1996 10,448 921 2.7 1997 10,444 850 2.8 1998 10,562 868 2.4 1999 10,592 887 2.5 2000 10,619 924 2.0 200 l 10,674 929 2.4 2002 10,785 912 3.2 2003 10,768 932 3.5 31owa City Community School District 4Local private schools SIowa Workforce Development Center 107 CITY OF IOWA CITY, IOWA PROPERTY VALUE, BUILDING PERMITS, AND BANK DEPOSITS Last Ten Fiscal Years (dollar amounts expressed in thousands) Fiscal Year Property Value~ New Construction Ended Number Value June 30 Real Exempt of Pernfits of Permitsz 1994 $ 1,866,504 $ 96,508 345 $ 56,257 1995 2,146,528 98,450 ~ 15 40,481 1996 2,185,167 111,672 145 32,943 1997 2,373,523 114,154 161 45,339 1998 2,423,557 123,068 224 34,966 1999 2,597,827 128,115 320 45,381 2000 2,699,944 136,493 277 125,129 2001 2,920,580 137,713 191 79,329 2002 2,975,254 152,991 215 93,977 2003 3,2 l 7,904 155,407 275 65,829 Notes: ~Source: Iowa City Assessor's Office 2Permit values are based on estimated construction costs. 3Local bank offices - Hills Bank & Trust Company, Commercial Federal Savings Bank, Iowa State Bank & Trust Company, Hawkeye State Bank, U S Bank, Farmers & Merchants Savings Bank, Federal Employees Credit Union and the University of Iowa Community Credit Union. 108 Remodeling Repair and Additons Total Building Permits Bank and Number Value Number Value Credit Union of Permits of Permits2 of Permits of Permits Deposits3 543 $ 18,812 888 $ 75,069 $ 805,857 436 10,915 651 51,396 854,155 478 10,249 623 43,192 928,208 512 12,536 673 57,875 1,050,620 739 14,880 963 49,846 1,073,583 579 22,618 899 67,999 1,140,367 678 28,677 955 153,806 1,183,757 579 25,101 770 104,430 1,107,410 577 24,660 792 118,637 1,060,390 606 44,336 881 110,165 1,140,410 109 CITY OF IOWA CITY, IOWA PARKING RATES Last Ten Fiscal Years Fiscal On-Street Off-Street CBD Peripheral Commercial Overtime Year End Meters Meters Metersz Ramps Lotst Ramp Permits Parking June 30 (per hour) (per hour) (per hour) (per hour) (per month) (per month) Violation 1994 $ 0.30 $ 0.30 $ 0.50 $ 0.45 z $ 35 $ 45 3 $ 3 0.50 4 55 4 1995 0.30 0.30 0.50 0.45 3 35 45 3 3 0.50 4 55 4 0.30 5 35 s 1996 0.30 0.30 0.50 0.45 ~ 35 45 3 3 0.50 4 55 4 0,30 s 35 s 1997 0.40 0.40 0.60 0.50 3 40 45 3 3 0.50 '~ 55 4 0.40 s 45 s 1998 0.40 0.40 0.60 0.50 3 40 45 3 3 0.50 4 55 4 0.40 5 45 s 1999 0.40 0.40 0.60 0.50 3 40 45 3 3 0.50 4 55 4 0.40 $ 45 s 2000 0.40 0.40 0.60 0.50 3 40 45 3 3 0.50 4 55 4 0.40 s 45 s 2001 0.40 0.60 0.60 0.60 3 45 50 3 3 0.60 4 60 ~ 0.50 s 45 s 0.60 ~ 60 6 2002 0.40 0.60 0.60 0.60 3 45 50 3 3 0.60 4 60 ~ 0.50 s 45 s 0.60 6 60 6 2003 0.40 0.60 0.60 0.60 3 45 50 3 3 0.60 4 60 4 0.50 ~ 45 ~ 0.60 ~ 60 ~ Notes: ~Employees of the City of Iowa City pay half-price for permits in the peripheral lots. ZCBD refers to Central Business District. 3Dubuque Street Rmnp. 4Capitol Street Ramp. SChauncey Swan Rmnp. 6Tower Place Ramp. 110 CITY OF IOWA CITY, IOWA SCHEDULE OF LIABILITY AND PROPERTY INSURANCE IN FORCE Jane 30, 2003 Limits of Term of Annual Insurance Company Type of Coverage Coverage Policy Policy # Premium Genesis Insurance Company Comprehensive general liability, auto $10 million general 6/02-6/03 YXB300792B $652,366 liability, police professional liability, aggregate - occurrence; ZAB300789B workers' compensation, public officials $200,000 self-insured GDX014376B errors and omissions liability, retention (SIR) for liability and $250,000 SIR for workers' compensation. Blanket building and contents, contractor's $143,998,1 i7 agreed amt. 6/02-6/03 equipment, EDP, auto physical damage, per occurrence; deductible flood and earthquake included at $15 mill/on on property section is sub-lirrdt. $200,000 per event and $325,000 aggregate Old Republic Airport premises liabihty and groand $5 million/combined single 6/02-6/03 PR163 I03 $7,798 Insurance Company hangarkeeper's legal liability, limit; $1 million/aircmf~ Cincinnati Insurance Company Boiler and machinery coverage at twelve $25,000,000 aggregate; 6/00-6/03 BEP 2649672 $7,713 locations. $10,000 deductible American Reliable Insurance Flood coverage on property located in flood $5,000 deductible on 6/02-6/03 RI00541951/953/954/ $12,867 Company zone A. building; $5,000 on 956/957/959/961 contents; maximum coverage-S500,000 per building and $500,000 contents per location. Assisted Housing Risk Public Housing Pool: general liability and $1 million per occurrence 1/03-1/04 PI00188059 $13,790 Management Association property damage coverage, on liability/S2 million L 100188058 aggregate; $25 million on property damage Fidelity Bonds: Public employees blanket bond $75,000 honesty blanket 6/00-6/03 B80 444877 $6,853 Cincinnati Insurance bond on all employees; Company City Manager $925,000 on named Finance Director positions Assistant Finance Director Sen/or Accountant- Treasury CITY OF IOWA CITY, IOWA MISCELLANEOUS STATISTICAL DATA Year ended June 30, 2003 Date of incorporation April 6, 1853 Form of government Council/Manager Area 16,602 acres Miles of streets: Paved (approx.) 248 Unpaved (approx.) 8 Number of street lights 2,919 Police protection: Number of stations 1 Number of sworn personnel 74 Fire protection: Number of stations 3 Number of sworn personnel 58 Municipal water department: Number of active accounts 22,514 Average daily consumption (in gallons) 6,034,000 Miles of water mains (approx.) 265 Sewers: Sanitary lift stations (active) 10 Miles of sanitary sewers (approx.) 269 Cemetery 1 Recreation: Municipal parks: Number of parks/public open spaces 50 Number of acres 1,322 Golf courses non-municipal 5 Other municipal facilities: Recreation Center 2 Ball diamonds 29 Soccer fields 25 Tennis courts 12 Swimming pools 3 Senior Center 1 Parking: Parking ramps/spaces 4/2,537 Parking lots/spaces 7/370 On-street meters 950 (continued) 112 CITY OF IOWA CITY, 1OWA MISCELLANEOUS STATISTICAL DATA Year ended June 30, 2003 (concluded) Landfill: Number of charge customers 490 Tons (charge and cash) 103,585 Sanitation: Number of customers 13,806 Tons 8,062 Library: Number of volumes (approx.) 210,840 Registered cardholders 64,793 Educational Institutions~: Elementary schools 18 Junior high schools 2 High schools 3 Alternative Learning Center 1 Vocational school 1 Community college 1 University 1 Hospitals 3 City Employees: Permanent 627 Temporary 767 Elections2: Last general election - 2002 Registered voters 42,556 Number of votes cast 20,818 Percentage voting 48.9% Last municipal election - 2001 Registered voters 41, 192 Number of votes cast 10,668 Percentage voting 25.9% llowa City Community School District and local private school offices. ZJolmson County Auditor 113 114 EideBaillyL, p Consultants · Certified Public Accountants REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Honorable Mayor and Members of the City Council City of Iowa City, Iowa We have audited the f'mancial statements of the City of Iowa City, Iowa, as of and for the year ended June 30, 2003, and have issued our report thereon dated December 19, 2003. We conducted our audit in accordance with auditing standards generally accepted in the United States of America; Chapter t 1 of the Code of Iowa; and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grants, non-compliance with which could have a direct and material effect on the determination of £mancial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly we do not express such an opinion. The results of our tests disclosed no instances of non-compliance that are required to be reported under Government Auditing Standards. However, we noted a certain immaterial instance of non-compliance that is described in Part IV of the accompanying Schedule of Findings and Questioned Costs. Comments involving statutory and other legal matters about the City's operations for the year ended June 30, 2003, are based exclusively on knowledge obtained from procedures performed during our audit of the financial statements of the City of Iowa City, Iowa. Since our audit was based on tests and samples, not all transactions that might have had an impact on the comments were necessarily audited. The comments involving statutory and other legal matters are not intended to constitute legal interpretations of those statutes. The prior year statutory comment has been resolved. Internal Control Over Financial Reporting In planning and performing our audit, we considered the City's internal control over f'mancial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. However, we noted certain matters involving the internal control over financial reporting and its operation that we consider to be reportable conditions. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over financial reporting that, in our judgment, could adversely affect the City's ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements. Reportable conditions are described in Part II of the accompanying Schedule of Findings and Questioned Costs as items II-A-03 and II-B-03. 3999 Pemuylvania Ave. ' Suite I00 · Dubuque, Iowa 52002-2639 · 563.556.1790 · Fax 563.557.7842 Offices m Arizo~a, Iowa, Minnesota, Montmm, North Dakota and South Dakota · Equal Opportunity Employer 115 A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the f'mancial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe none of the reportable conditions described above is a material weakness. We also noted other matters involving financial reporting that we have reported to management of the City in a separate letter dated December 19, 2003. There were no prior year reportable conditions. This report, a public record by law, is intended solely for the information and use of the officials, employees, and citizens of the City of Iowa City, Iowa, and other parties to whom the City of Iowa City, Iowa, may report. This report is not intended to be and should not be used by anyone other than these specified parties. We would like to aclmowledge the many courtesies and assistance extended to us by personnel of the City of Iowa City, Iowa, during the course of our audit. Should you have any questions concerning any of the above matters, we shall be pleased to discuss them with you at your convenience. Dubuque, Iowa December 19, 2003 116 EideBailly ,, Consultants · Certified Public Accountants REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND 1NTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 To the Honorable Mayor and Members of the City Council City of Iowa City, Iowa Compliance We have audited the compliance of the City of Iowa City, Iowa, with the types of compliance requirements described in the ~ S. Office of Management and Budget (OMB) Circular A- 133 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2003. The City's major federal programs are identified in the summary of the independent auditor's results section of the accompanying Schedule of Findings and Questioned Costs. Compliance with the requkements of laws, regulations, contracts, and grants applicable to each of its major federal programs is the responsibility of the City's management. Our responsibility is to express an opinion on the City's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; Chapter 11 of the Code of Iowa; the standards applicable to £mancial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and provisions require that we plan and perform the audit to obtain reasonable assurance about whether non-compliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the City's compliance with those requirements. In our opinion, the City of Iowa City, Iowa, complied, in all material respects, with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2003. Internal Control Over Compliance The management of the City of Iowa City, Iowa, is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts, and grants applicable to federal programs. In planning and performing our audit, we considered the City's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on ihe internal control over co~npliance in accordance with OMB Circular A-133. 3999 Pennsylvania Ave. · Suite 100 · Dubuque, Iowa 52002-2639 · 563.556.1790 ° Fax 563.557.7842 Offices m Arizc~m, Iowa, Minnesota, Montana, North Dakota and South Dakota · Equal Opportunity Employer 117 We noted a certain matter involving the internal control over compliance and its operation that we consider to be a reportable condition. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of the internal control over compliance that, in our judgment, could adversely affect the City's ability to administer a major federal program in accordance with the applicable requirements of laws, regulations, contracts, and grants. The reportable condition is described in Part III of the accompanying Schedule of Findings and Questioned Costs as item III-A-03. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that non-compliance with the applicable requirements of laws, regulations, contracts, and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be reportable conditions and, accordingly, would not necessarily disclose all reportable conditions that are also considered to be material weaknesses. However, we believe that the reportable condition described above is not a material weakness. This report, a public record by law, is intended solely for the information and use of the officials, employees, and citizens of the City of Iowa City, Iowa, and other parties to whom the City of Iowa City, Iowa, may report, including federal awarding agencies and pass-through entities. This report is not intended to be and should not be used by anyone other than these specified parties. Dubuque, Iowa December 19, 2003 118 CITY OF IOWA CITY, IOWA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED JUNE 30, 2003 Agency or Pass-through Program Grantor/Program CFDA Number Number Expenditures Direct: Department of Housing and Urban Development: Community Development Block Grants/ Entitlement Grants 14.218 B-02-MC-19-0009 $ 465,755 Community Development Block Grants/ Entitlement Grants 14.218 B-01-MC-19-0009 482,077 947,832 HOME Investment Partnerships Program 14.239 M-01-MC-19-0205 572,798 HOME Investment Partnerships Program 14.239 M-99-MC-19-0205 70,381 HOME Investment Partnerships Program 14.239 M-00-MC-19-0205 286,816 HOME Investment Partnerships Program 14.239 M-02-MC-19-0205 268,743 1,198,738 Public and Indian Housing 14.850 IA022-303J 101,016 Resident Opportunity and Supportive Services 14.870 IA00RSF022P0017 48,744 Section 8 Housing Choice Vouchers 14.871 KC9033 5,720,711 Public Housing Capital Fund 14.872 IA05902250101 102,265 Public Housing Capital Fund 14.872 IA05902250100 98,469 Public Housing Capital Fund 14.872 IA05902250102 40,218 240,952 Department of Justice: Local Law Enfomement Block Grants Program 16.592 2001-LB-BX-1975 14,882 Bulletproof Vest Partnership Program 16.607 2002BUBX02009095 3,368 Department of Transportation: Federal Transit-Capital Investment Grants 20.500 IA-03-0086 133,256 Federal Transit-Formula Grants 20.507 IA-90-X265 402,180 Federal Transit-Formula Grants 20.507 IA-90-X208 5,581 Federal Transit-Formula Grants 20.507 IA-90-X242 1,445 Federal Transit-Formula Grants 20.507 IA-90-X 195 5,414 547,876 Federal Emergency Management Agency: Public Assistance Grants 83.544 35,188 Total direct 8,859,307 (continued) 119 CITY OF IOWA CITY, IOWA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS (continued) YEAR ENDED JUNE 30, 2003 Agency or Pass-through Program Grantor/Program CFDA Number Number Expenditures Indirect: Department of Agriculture: Johnson County, Iowa: Wildlife Habitat Incentive Program 10.914 72-6114-8-027-WHIP $ 8,168 Department of Housing and Urban Development: Iowa Department of Economic Development: Emergency Shelter Grants Program 14.231 02-ES-004 103,680 Department of Justice: Governor's Office of Drug Control Policy: Byme Formula Grant Program 16.579 02A-0246 49,218 Violence Against Women Formula Grants 16.588 VW-02-0226 39,901 Violence Against Women Formula Grants 16.588 01 V-0232 1,970 41,871 Department of Transportation: Iowa Department of Transportation: Highway Planning and Construction 20.205 STP-I-5(69)- -2C-52 308,794 Highway Planning and Construction 20.205 STP-S-3715(620)- -70-52 14,463 323,257 Federal Transit-Capital Investment Grants 20.500 IA-03-0084-371-99 101,927 Federal Transit-Capital Investment Grants 20.500 IA-03-0083-371-98 934 Federal Transit-Capital Investment Grants 20.500 IA-03-0092-375-01 52,474 Federal Transit-Capital Investment Grants 20.500 IA-03-0095-371-02 5,006 160,341 Federal Highway Safety Data Improvements Incentive Grants 20.603 ITS 8,907 Iowa Department of Transportation and Johnson County Council of Governments: State Planning and Research 20.515 01MPO-JCCOG 115,482 Department of Health and Human Services: University of Illinois at Chicago: HIV Care Formula Grant 93.917 NO 1-LM- 1-3513 23,460 Total indirect 834,384 Total $ 9.693.693 See notes to the Schedule of Expenditures of Federal Awards. 120 CITY OF IOWA CITY, IOWA NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS YEAR ENDED JUNE 30, 2003 NOTE 1. BASIS OF PRESENTATION The accompanying Schedule of Expenditures of Federal Awards includes the federal grant activity of the City of Iowa City, Iowa, and is presented in conformity with the modified accrual basis of accounting. The information on this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic £mancial statements. NOTE 2. SUBRECIPIENTS Of the federal expenditures presented in the schedule, the City of Iowa City, Iowa, provided federal awards to subrecipients as follows: Federal Amount Provided Pro,ram Title CFDA Number to Subrecipients Community Development Block Grants/ Entitlement Grants 14.218 $ 626,792 Emergency Shelter Grants Program 14.231 100,400 HOME hivestment Partnerships Program 14.239 1,073,079 121 CITY OF IOWA CITY, IOWA SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2003 Part I: Summary, of the Independent Auditor's Results: (a) An unqualified opinion was issued on the financial statements. (b) Reportable conditions in internal control over financial reporting were disclosed by the audit of thc f'mancial statements but were not considered material weaknesses. (c) The audit did not disclose any non-compliance which is material to thc f'mancial statements. (d) A reportable condition in internal control over a major program was disclosed by the audit of thc financial statements but was not considered a material weakness. (e) An unqualified opinion was issued on compliance with requirements applicable to each major program. (f) The audit disclosed an audit fmding which is required to be reported in accordance with Office of Management and Budget Circular A-133, Section .510(a). (g) The major programs were as follows: · CFDA 14.239 HOME Investment Partnerships Program · CFDA 14.871 - Section 8 Housing Choice Vouchers (h) The dollar threshold used to distinguish between Type A and Type B programs was $300,000. (i) The City of Iowa City, Iowa, qualified as a low-risk auditce. Part II: Findings Related to the Basic Financial Statements: REPORTABLE CONDITIONS: II-A-03 Payroll Controls - The City discovered and reported to us instances of improper reporting of hours worked by temporary employees in one of the divisions of the City resulting in overpayment of wages for work not actually performed. This over reporting was not detected through the internal controls currently in place or through thc process of comparing actual to budgeted expenditures and therefore resulted in payroll expenditures for temporary employees within that division being overstated in the £mancial statements. Recommendation - We recommend that the City develop additional internal control procedures to monitor the reporting of hours by all employees. This may include a closer review of divisional payroll by f'mance department personnel. We also recommend that the City look at its current method of budgeting temporary employee payroll expenditures annually. Because these expenditures are normally budgeted incrementally from one year to the next, the new budget for each year contained an artificially inflated amount for the expenditures, therefore making a comparison of budgeted to actual expenses misleading. The City may want to consider having the budget calculation for temporary payroll of each division submitted to the f'mance department for review. This means the budgeted amounts for each year will not be determined based on the prior years expenditures but rather on the actual calculation of hours needed. 122 CITY OF IOWA CITY, IOWA SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2003 Part II: Findings Related to the Basic Financial Statements: (continued) Response - The improper reporting of hours involved the collusinn of several employees, including a supervisor. It is difficult to design an intemal control system that will work well under these circumstances. Finance staff will review the actual calculations for temporary employee payroll that are submitted during the budget process. We have begun to explore an Internal Auditor position. The responsibilities of this position would include designing and monitoring internal control procedures and reviewing information submitted by divisions. Conclusion - Response accepted. II-B-03 Cash Handling Controls - The City discovered and reported to us a lack of internal controls in the cash handling procedures at some of the City's swimming pools. Although cash registers are being used, the controls were circumvented resulting in the probability of lost revenue to the City. Recommendation - We recommend that the City perform a complete review of all areas of the City that receive cash on a regular basis to determine if internal controls are in place and whether they are operating as designed. In particular at the swimming pools you may want to implement the use of controls such as token machines or turnstiles that would reduce the opportunity for pool personnel to have access to cash. Response - We are examining ways to better control the cash received at all City locations, including the swimming pools. At the swimming pools, these include, but are not limited to token machines and/or turnstiles. We have also asked Eide Bailly LLP for their assistance with this project. Conclusion - Response accepted. Part IH: Findings and Questioned Costs for Federal Awards: REPORTABLE CONDITION CFDA 14.239: HOME Investment Partnerships Program Department of Housing and Urban Development III-A-03 Davis-Bacon Act - Contractor and subcontractor certified payrolls for the MECCA Project were tested for compliance with the Davis-Bacon Act. It appears that employees in the "Laborer" work classification for one of the subcontractors tested were not paid in compliance with the federal wage determination for this project. Recommendation - We recommend that City staff contact the subcontractor regarding the deficiency. In addition, the City needs to develop procedures to ensure future compliance with the Davis-Bacon Act. 123 CITY OF IOWA CITY, IOWA SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2003 Part II1: Findings and Questioned Costs for Federal Awards: (continued) Response Staff from thc Community and Economic Development Division contacted the project owner (MECCA) and the General Contractor (McComas-Lacina) about thc deficiency. The General Contractor indicated that the matter will be resolved and is enrrently working with City staff. City staff will be following up with the General Contractor and doenmenting that the payroll deficiencies are corrected with thc affected laborers. As a part of our compliance efforts on CDBG and HOME funded projects, Community and Economic Development Division staff review Davis-Bacon payrolls as they arc submitted for reimbursement. In this case, the mistake resulted from human error. Both the General Contractor (who is responsible for their subcontractors) and City staff missed the wage threshold for Modem Wall as there were a number of "independent contractors" working for this subcontractor as well as on this project. Conclusion - Response accepted. Part IV: Other Findings Related to Statutory Reporting: IV-A-03 OfficialDepositories AresolutionnamingofficialdepositorieshasbeenapprovedbytheCity. The maximum deposit amounts stated in the resolution were not exceeded during the year ended June 30, 2003, except for deposits at Iowa State Bank & Trust. Recommendation A new resolution in amounts sufficient to cover anticipated balances at all approved depositories should be adopted by the Board. Response - This occurred due to a new employee who did not completely understand our procedures. We have trained him on the procedures and are monitoring the City's adherence with this policy. Our current resolution contains amounts that sufficiently cover anticipated investments. Conclusion - Response accepted. 1V-B-03 Certified Budget - Disbursements during the year ended June 30, 2003, did not exceed the amounts budgeted. IV-C-03 Questionable Expenditures - We noted no expenditures that we believe may fail to meet the requirements of public purpose as def'med in an Attorney General's opinion dated April 25, 1979. IV-D-03 TravelExpense NoexpendituresofCitymoneyfortravelexpensesofspousesofCityofficialsor employees were noted. 124 CITY OF IOWA CITY, IOWA SCHEDULE OF FINDINGS AND QUESTIONED COSTS YEAR ENDED JUNE 30, 2003 Part IV: Other Findings Related to Statutory Reportin?: (continued) IV-E-03 Business Transactions - Business transactions between the City and City officials or employees are detailed as follows: Name, Title, and Transaction Business Connection Description Amount Sally Stutsman, Airport Zoning Supplies $ 1,134 Commission, part owner of Eldon C. Stutsman, Inc. Mike O'Donnell, City Council Member, Supplies 449 owner of Brandy's Vacuum & Sewing Randy Hartwig, Airport Commission, Reports 60 Owner of Hartwig Motors Dee Vanderhoef, City Council Member, Supplies 5,010 owner of Iowa Book and Supply In accordance with Chapter 362.5(10) of the Code of Iowa, the transactions with Sally Stutsman, Mike O'Donnell, and Randy Hartwig do not appear to represent conflicts of interest since they were less than $1,500. The transaction with Dee Vanderhoef does not appear to represent a conflict of interest because it was entered into through competitive bidding. W-F-03 Bond Coverage - Surety bond coverage of City officials and employees is in accordance with statutory provisions. The amount of coverage should be reviewed annually to insure that the coverage is adequate for current operations. IV-G-03 Council Minutes - No transactions were found that we believe should have been approved in the Council minutes but were not. W-H-03 Deposits and Investments - No instances of non-compliance with the deposit and investment provisions of Chapter 12B and Chapter 12C of the Code of Iowa and the City's investment policy were noted. W-I-03 Revenue Bonds - We noted no instances of non-compliance with the provisions of the City's revenue bond resolutions. 125 126 IP7 CITY OF IOWA CITY QUARTERLY INVESTMENT REPORT SEPTEMBER 30, 2003 to DECEMBER 31, 2003 Finance Department: Prepared by: Brian Cover Senior Accountant OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The average return on the six-month U.S. Treasury Bill, as obtained from the monthly publication Public Investor, was 0.99% at 12/19/03. The investment program seeks to achieve returns above this threshold, consistent with risk limitations and prudent investment principles. Investments purchased by the City of Iowa City for the third quarter of this year were 63 basis points higher than the threshold. Rates on new investment purchases in our operating cash portfolio for the third quarter were approximately 40 basis points lower than investments purchased at this time last year. The federal funds rate is the interest rate at which banks lend to each other. The Federal Reserve kept the target of the federal funds rate at 1% for the fourth quarter of 2003. The drop in federal fund interest rates has slowed from a drop of 4.75% in 2001 to a drop of .50% in 2002 to a drop of .25% in 2003. See exhibit A. The quarterly investment report lists investments by fund, by institution, by maturity date, and investments purchased and redeemed. New official state interest rates setting the minimum that may be paid by Iowa depositories on public funds in the 180 to 364 day range during this quarter were 0.80% in October 2003, 0.70% in November 2003 and 1.00% in December 2003. CITY OF IOWA CITY INVESTMENTS ON HAND DETAIL LISTING BY MATURITY DATE 12/31/2003 INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST NAME TYPE DATE DATE AMOUNT RATE VAN KAMPEN GOVT MUTUAL FUND 22-Jul-85 N/A 200,00000 VARIABLE NORWEST BANK SAVINGS 01-Dec-99 N/A 200,000.00 VARIABLE IOWA PUBLIC AGENCY INVEST TRUST IPAIT 13-Jun-02 N/A 2,000,000.00 VARIABLE IOWA PUBLIC AGENCY INVEST TRUST IPAIT 16~May-02 N/A 156,484.07 VARIABLE IPAIT/WELLS FARGO IPAIT 29-Nov-02 N/A 3,305,725.88 VARIABLE US BANK CD 15-Apr-03 02~Jan-04 750,000.00 1.26 IOWA STATE BANK CD 15-Apr-03 09~Jan-04 2,150~000.00 1.31 FARMERS & MERCHANTS CD 08-Jan-03 16-Jan-04 500,000.00 1.97 US BANK CD 15-Apr-03 16-Jan-04 750,000.00 1.27 IOWA STATE BANK CD 15-Apr-03 23-Jan-04 2,150,000.00 136 COMMERCIAL FEDERAL CD 28-Apr-03 30-Jan-04 750,000.00 1.32 COMMERCIAL FEDERAL CD 28-Apr-03 06-Feb-04 2,150,000.00 1.32 COMMERCIAL FEDERAL CD 28-Apr-03 13-Feb-04 750,000.00 132 US BANK CD 28-Apr-03 20-Feb-04 2,150,000.00 1.23 COMMERCIAL FEDERAL CD 28-Apr-03 27-Feb-04 750,000.00 1.32 COMMERCIAL FEDERAL CD 12~May-03 05-Mar-04 2,150,000.00 1~26 IOWA STATE BANK CD 12-May-03 12-Mar-04 750,000.00 1.21 COMMERCIAL FEDERAL CD 14-Mar-03 14-Mar-04 12,285,042.21 1.51 LIBERTY BANK CD 10-Jun-03 19-Mar-04 2,150,000.00 1.71 LIBERTY BANK CD 10-Jun-03 26-Mar-04 750,000.00 1.71 LIBERTY BANK CD 23-Jun-03 02-Apr-04 2,150,000.00 1.21 FREEDOM SECURITY CD 23-Jun-03 09-Apr-04 750,000.00 1.17 US BANK CD 22~Jul-03 16-Apr-04 2,150,000.00 1.07 US BANK CD 22-Jul-03 23-Apr-04 750,000.00 109 FREEDOM SECURITY CD 22-Jul-03 30-Apr-04 2,150,000.00 115 LIBERTY BANK CD 13-Aug-03 07-May-04 750,000.00 1.23 LIBERTY BANK CD 13~Aug-03 14-May-04 2,150,000.00 1.27 LIBERTY BANK CD 13-Aug-03 21-May-04 750,000.00 1 23 LIBERTY BANK CD 13-Aug-03 28-May-04 2,150,000.00 1.27 WELLS FARGO SLGS 05-Nov-02 01-Jun-04 56,671.00 1.98 UICCU CD 18~Sep-03 04-Jun-04 750,000~00 151 UICCU CD 18-Sep-03 11-Jun-04 2,150,000.00 151 UlCCU CD 18-Sep-03 18-Jun-04 750,000.00 1.51 UICCU CD 18-Sep-03 25-Jun-04 2,150,000.00 1.51 COMMERCIAL FEDERAL CD 03-Jul-03 01-Jul-04 977,423.00 1.19 UICCU CD 18-Sep-03 02-Jul-04 750,000.00 1.51 WEST BANK CD 08-Oct-03 09-Jul-04 2,150,000.00 1.66 WEST BANK CD 08-Oct-03 16-Jul-04 750,000.00 1.66 FREEDOM SECURITY CD 17-Oct-03 23-Jul-04 2,150,000.00 1.40 FREEDOM SECURITY CD 17-Oct-03 30-Jul-04 750,000.00 1.40 IOWA STATE BANK CD 17-Oct-03 06-Aug-04 2,150,000.00 1.50 FREEDOM SECURITY CD 17-Oct-03 13-Aug-04 750,000.00 1.43 IOWA STATE BANK CD 17-Oct-03 20-Aug-04 2,150,000.00 155 FREEDOM SECURITY CD 17-Oct-03 27-Aug-04 750,000.00 1.50 IOWA STATE BANK CD 30-Oct-03 03-Sep-04 2,150,000.00 1.55 IOWA STATE BANK CD 30-Oct-03 10-Sep-04 750,000.00 150 IOWA STATE BANK CD 21-Nov-03 17-Sep-04 2,150,000.00 1.52 UICCU CD 16-Dec-02 24-Sep-04 616,146.00 2.61 HILLS BANK CD 25-Feb-03 24-Sep-04 21,346.50 2.38 UICCU CD 13-Nov-03 24-Sep-04 750,000.00 1.51 IOWA STATE BANK CD 21-Nov-03 01-Oct-04 2,150,000.00 1.50 UICCU CD 13-Nov-03 08-Oct-04 750,000.00 1.51 INSTITUTION INVESTMENT PURCHASE MATURITY INVESTMENT INTEREST NAME TYPE DATE DATE AMOUNT RATE UNION PLANTERS CD 13-Nov-03 13-Oct-04 2,150,000.00 1.50 UNION PLANTERS CD 13-Nov-03 13-Oct-04 2,150,000.00 150 IOWA STATE BANK CD 13-Nov-03 15-Oct-04 2,150,000.00 1.55 IOWA STATE BANK CD 13-Nov~03 22-Oct-04 750,000.00 1.57 IOWA STATE BANK CD 13-Nov-03 29-Oct-04 2,150,000.00 1.62 WEST BANK CD 19-Dec-03 05-Nov-04 750,000.00 1.39 UICCU CD 19-Dec-03 12-Nov-04 2,000,000.00 1.52 UNION PLANTERS CD 19~Dec-03 19-Nov-04 750,000.00 1.50 COMMERCIAL FEDERAL CD 19-Dec-03 24-Nov-04 2,000,000.00 1.42 WELLS FARGO SLGS 05-Nov-02 01-Dec-04 57,231.00 2.16 FARMERS & MERCHANTS CD 19-Dec-03 03-Dec-04 750,000.00 1.45 US BANK CD 08-Sep~03 25-Feb-05 961,187.50 1.90 US BANK CD 08-Sep-03 25-Feb-05 663,221.00 1.90 WELLS FARGO SLGS 05-Nov-02 01-Jun-05 3,957,849.00 234 WEST BANK CD 17-Dec-03 30-Jun-05 5,554,215.14 1.55 UICCU CD 12-Dec-03 09-Dec-05 6,577,860.00 2.33 TOTAL $112,440,402.30 CITY OF IOWA CITY INVESTMENT ACTIVITY FOR THE QUARTER ENDED DECEMBER 31, 2003 INVESTMENTS ON HAND AT 9/30/03 96,608,785.35 INVESTMENT PURCHASE MATURITY INTEREST INSTITUTION TYPE DATE DATE RATE PURCHASES 9/30/03 TO 12/31/03 WEST BANK CD 08-O¢t-03 09-Jul-04 1.66 2,150,000.00 WEST BANK CD 08-Oct-03 16-Jul-04 1.66 750,000~00 FREEDOM SECURITY CD 17-Oct-03 23-Jul-04 1.40 2,150,000.00 FREEDOM SECURITY CD 17-Oct-03 30-J ul-04 1.40 750,000.00 FREEDOM SECURITY CD 17-Oct-03 13-Aug-04 1.43 750,000.00 FREEDOM SECURITY CD 17-Oct-03 27~Aug-04 1.50 750,000.00 IOWA STATE BANK CD 17-Oct-03 06-Aug-04 1.50 2,150,000.00 IOWA STATE BANK CD 17-Oct-03 20-Aug-04 'I.55 2,150,000.00 IOWA STATE BANK CD 30-Oct-03 03-Sep-04 1.55 2,150,000.00 IOWA STATE BANK CD 30-Oct-03 10-Sep-04 1.50 750,00000 UICCU CD 13-Nov-03 24-Sep-04 1.51 750,000.00 UICCU CD 13-Nov-03 08-Oct-04 1.51 750,000.00 IOWA STATE BANK CD 13-Nov-03 15-Oct-04 1.55 2,150,000.00 IOWA STATE BANK CD 13-Nov-03 22-Oct-04 1.57 750,000,00 IOWA STATE BANK CD 13-Nov-03 29-Oct-04 1.62 2,150,000.00 UNION PLANTERS CD 13-Nov-03 13-Oct-04 1.50 2,150,000.00 UNION PLANTERS CD 13-Nov-03 13-Oct-04 1.50 2,150,000.00 IOWA STATE BANK CD 21-Nov-03 01-Oct-04 1.50 2,150,000.00 IOWA STATE BANK CD 21-Nov-03 17-Sep-04 1.52 2,150,000.00 UICCU CD 12-Dec-03 09-Dec-05 2.33 6,577,860.00 WEST BANK CD 17-Dec-03 30-Jun-05 1,55 5,554,2'i5.14 UNION PLANTERS CD 19-Dec-03 19-Nov-04 1.50 750,000 00 UICCU CD 19-Dec-03 12-Nov-04 1.52 2,000,000.00 WEST BANK CD 19-Dec-03 05-Nov-04 1.39 750,000.00 FARMERS & MERCHANTS CD 19-Dec-03 03-Dec-04 1.45 750,000.00 COMMERCIAL FEDERAL CD 19-Dec-03 24-Nov-04 1.42 2,000,00000 TOTAL PURCHASES 48,032,075.14 REDEMPTIONS 9/30/03 TO 12/31/03 COMMERCIAL F£DERAL BANK CD 07-Feb-03 03-Oct-03 1.48 2,150,000.00) COMMERCIAL FEDERAL BANK CD 07-Feb-03 10-Oct-03 1.48 (750,000,00) IOWA STATE BANK CD 07-Feb-03 17-Oct-03 1,53 2,150,000.00) COMMERCIAL FEDERAL BANK CD 07-Feb-03 24-Oct-03 1.48 (750,00000) IOWA STATE BANK CD 07-Feb-03 31-Oct-03 1.56 2,150,000.00) COMMERCIAL FEDERAL CD 19-Feb-03 07-Nov-03 1.49 (750,000.00) COMMERCIAL FEDERAL CD 18-Mar-03 07-Nov-03 1.35 (750,000.00) IOWA STATE BANK CD 19-Feb-03 14-Nov-03 1.49 2,150,000.00) COMMERCIAL FEDERAL CD 18-Mar-03 14-Nov-03 1.35 2,150,000.00) IOWA STATE BANK CD 19-Feb-03 21 -Nov-03 1.49 (750,000.00) COMMERCIAL FEDERAL CD 18-Mar-03 21-Nov-03 1.35 (750,000.00) IOWA STATE BANK CD 18-Mar-03 28-Nov-03 135 2,150,00000) WELLS FAR GO SLGS 05-Nov-O2 01 -Dec-03 1.80 (56,164.00) UlCCU CD 28-Mar-03 03-Dec-03 1 38 3,609,120.O0) COMMERCIAL FEDERAL CD 18-Mar-03 05-Dec-03 1.38 (750,000.00) FREEDOM SECURITY BANK CD 12-Dec-01 12-Dec-03 3.80 (518,740.06 UICCU CD 28-Mar-03 12-Dec-03 1.36 2,150,000.06 LIBERTY BANK CD 14-Jul-03 12-Dec-03 1.07 3,511,400.06 FARMERS & MERCHANTS CD 28-Mar-03 19-Dec-03 1.43 (750,000.06 IOWA STATE BANK CD 15-Apr-03 23-Dec-03 1.41 2,150,000.06 COMMERCIAL FEDERAL CD 14-Mar-03 14-Mar-04 1.51 (964,632,81 IPAIT 29-Nov-02 N/A VARIABLE (340,401.38 TOTAL REDEMPTIONS (32,200,458.19) INVESTMENTS ON HAND AT 12/31/03 112,440~402,3~0 CITY OF IOWA CITY INVESTMENTS ON HAND SUMMARY BY FUND GENERAL FUND 12131 ~2003 12/31/2002 FUND INVESTMENT INVESTMENT TYPE AMOUNT AMOUNT ALL OPERATING FUNDS 96,369,003.16 76,873,444.77 GENERAL OBLIGATION BOND FUND 5,554,215.14 0.00 EMPLOYEE BENEFIT RESERVE FUND 700,000.00 1,450,000.00 BOND RESERVE FUND 9,817,184.00 16,607,237.50 TOTAL 112,440,402.30 94,930,682.27 CITY OF IOWA CITY INVESTMENTS ON HAND LISTING BY INSTITUTION 12/3112003 12/31/2002 INSTITUTION INVESTMENT INVESTMENT NAME AMOUNT AMOUNT COMMERCIAL FEDERAL BANK 21,812,465.2~ 15,843,782.00 US BANK (FORMERLY FIRSTAR BANK) 8,174,408.50 5,700,000.00 FARMERS & MERCHANTS SAVINGS BANK 1,250,000.00 2,250,000.00 FREEDOM SECURITY BANK 7,300,000.00 6,318,740.00 WEST BANK 9,204,215.14 5,800,000.00 HILLS BANK & TRUST 21,346.50 0.00 IOWA STATE BANK 2t,600,000.00 7,424,408.50 IOWA PUBLIC AGENCY INVESTMENT TRUST 5,462,209.95 30,796,646.77 LIBERTY BANK 10,850,000.00 0.00 UNION PLANTERS BANK 5,050,000.00 3,761,400.00 WELLS FARGO BANK 4,271,751.00 4,376,799.00 U OF I COMM CREDIT UNION 17,244,006.00 12,458,907.00 US TREASURY NOTES AND AGENCIES 0.00 0.00 VAN KAMPEN 200,000.00 200,000.00 TOTAL 112,440,402.30 94,930,682.27 Federal Funds Rate 7.00 6.50 6.00 5.50 5.00 4.50 4.00 3.50 3.00 2.50 2.00 1.50 1.00 EXHIBIT A City of Iowa CityiP8 MEMORANDUM DATE: January 21, 2004 TO: Rick Fosse, Public Works Director FROM: Daniel Scott, Sr. Civil Engineer re: Landfill Poplar Tree and Closure Update As a response to the City Council's questions at the capital projects budget work session, please find the following information below: Use of Poplar Trees: In 1992 poplar trees were installed on top of a closed section of the landfill as a study for a possible alternative landfill cap. The tree survival rate was varied. Since the results were mixed, the IDNR requested they be removed. These trees in the closed cap were removed in 1997. Landfill staff has not considered using them as an alternative cap system since then. Poplar trees are still alive and well along the boundary of the facility and serving as a wind and litter barrier. Post Closure Uses: After the landfill is closed, the current end use plan is for it to be open green space. Specific uses of the open space have not been identified, but it is important to note that any use will need to be compatabIe with the gas and leachate collection systems. These two systems will need to be maintained for an additional 30 years after the site is closed. As the entire site is filled, more gas wells will be installed as necessary throughout the facility on an approximate 200 foot by 200 foot grid. Please see the pictures attached of the gas wells and boundary poplar trees. cc: Dave Elias, Landfill Superintendent Jon Thomas, Landfill Asst. Superintendent IOWA CITY POLICE DEPARTMENT 410 EAST WASHINGTON STREET, IOWA CITY, IA 52240 (319) 356-5275 FAX # (319) 356-5449 "An Accredited Police Department" DATE: January 27, 2004 TO: Steve Atkins, City Manager FROM: R.J. Winkelhake, Chief of Police t~[~J REF: NEW COMMUNITY SERVICE OFFICER VEHICLES The Police Department recently purchased two 2004 Dodge Dakota 4X4 Quad-cab pickup trucks to replace the SUV's for our Community Service Officers. The new vehicles are expected to be available for duty next week. We believe the pickup trucks will prove to be a very functional vehicle for the duties of the Community Service Officers. The bids for the pickup trucks were $5,000 less per vehicle than the cost to replace the SUV type of vehicle. [ ~ Phone: (319) 356.5400 F~L¥: (319) 356'5459 ! ~T~Y ~ TDD: (319) 356'5404 UTHn 410 E. ~Tashington Street · Iowa Ck~ · Iowa · 52240.1826 Quick Facts · Certificate of Achievement for Family Self- · Grant Funds Awarded FY04 Sufficiency Program Success, · Certificate of Achievement for Housing Choice Public Housing (Federal) Voucher Homeownership Program Success. Capital Funds Program (CAP) $168,361 · 96% Score & Certificate of Exemplary Section 8 Opt Out Vouchers (64) $345,472 Performance in the Public Housing Assessment System (PHAS). Section 8 Renewal · 100% score for Section 8 Management Annual Contributions Contract est $6,174,459 Assessment Program (SEMAP) certification. Family Self-Sufficiency Coordinator (FSS) $54,794 · Administers: Total Grant Funds FY04 $6,742,543 1. Section 8 Housing Choice Vouchers 2. Public Housing · PILOT (Payment In Lieu Of Taxes) FY03 3. Section 8 Homeownership Program $19,656 (10% Tenant rent less utilities) 4. Tenant Ownership Program (TOP) (32% decrease) 5. Affordable Dream Homeownership Program (ADHOP) · Active client demographics 6. Family Self-Sufficiency Program (FSS) I. Current address -- 98% live in Johnson County · Service Area -- <1% live in Iowa County 1. Section 8 (Vouchers) __ 1% live in Washington County -- Johnson County MSA, portions of Iowa & __ 1% other Washington Counties 2. Public Housing 2. Family characteristics -- City of Iowa City -- 51% family -- 49% disabled, elderly, handicapped · Available units (As of October, 2003) (2% decrease) 1. Section 8Vouchers 1213 3. Other characteristics for Head of Household 2. Public Housing 94 -- 72% female Total 1308 -- 68% white, 28% Black, 1% American Indian/Alaskan, 1% Asian & Hawaiian/Other · Actual funds received FY03 year end for Pacific lslander housing assistance -- 95% receive an income (work, SSDI/SSI, ADC, retirement, unemployment benefits, 1. Section 8 child support, etc) Vouchers Total $5,858,055 4. Family income (after exclusions) 2. Public hous n,q a. Section 8 average-- income $8,531 (17% -- Rental income $204,461 decrease) -- Capital Funds Program (CAP) $204,719 lo. Public housing average income--S12,451 -- Performance Funding System (20% decrease) Operating Subsidy $101,016 Total $510,196 5. FSS/ROSS Participation a. 160 households participating. Total Funds Received FY03 $6,368,251 D. 80% have escrow accounts established. c. Average monthly deposit of $200.00. d. Average balance of $2,000.00 c. 18 Graduates hlsasst~'quikfact'd°c December 3, 2003 SSQutck Facts ICHA~QUIKFACTFY03.DOC ECI From Mayor Pro tem Wilburn EAST CENTRAL IOWA ~ COUNCIL OF GOVERNMENTS YOUR REGIONAL PLANNING AGENCY MEMORANDUM DATE: January 22, 2004 TO: ECICOG Bo~i~bof Directors FROM: ' Doug Ellioff~utive Director SUBIEC'I~: 'Annual Meeting - Thursday, January 29, 2004 The ECICOG Board of Directors will meet at 1:00 p:m., on Thursday, January 29, 2004, at the ECICOG offices. This will also serve as the annual meeting, and appropriate items have been, added to the agenda, r ltem 2.0 Routine Matters: Financial statements fc~r the month of December are enclosed. Item 3.1 Chairperson's Report: Chairperson Brown appointed a n?minating committee at the November meeting including Ross Wilbum, Ann Heam and, Dennis Hansen. The nominating committee met in December, and will present the following slate of officors for 2004 for the board's consideration: Chairperson - Lu Barton, Linn County Supervisor Vice Chairperson - David Vermedahl, Benton County Supervisor Secretary/Treasurer - Gary Edwards, Iowa County Citizen On ~behalf 9f the board, I'd like to w~lcome Linda Langston, Linn County Supervisor, as a new member of the board of directors. At this writing, not all counties have completed board appointments. '- Item 3.3 Director's Report: As required each year, a resolution naming the official depository for ECICOG's funds is enclosed for your consideration. I have also enclosed a handout provided to me by Representative Elgin after the legislative,open house in November, which he asked I forward to you. As I recall, this was in response to a statement at the open house that the State budget was smaller'than in previous years. As noted in the Solid Waste Report, Kristin Simon will begin her duties as the new solid waste planner on Monday, February 2, 2004. I will also,give a report on my attendance.at recent meetings of the Iowh Association of Regional Councils (IARC). Items 3.4, 3.5 & 3.6 Community Development, Housing, and Circuit Rider Reports: Staff reports am enclosed. OVER 108 Thh'd Street SE, Suite 300 Cedar Rapids, Iowa 52401 3197365-9941 FAX 319-365-9981 www. ia.net/-ecicog Next Meeting January 22, 2004 Page 2 Item 3.7 Staff will present a draft copy of the Regional Integrated Solid Waste Management Plan Update, 2004-2010, and ask the board to enter the document into a thirty-day public comment period. A staff report is also enclosed. Item 3.8 Transportation Report: A staffreport is enclosed. The board will be asked to set a public hearing to take place in February for the Consolidated Transit Application for FY 2005. Item 4.0 Committee Reports: 4.1 Executive Committee Report: The Executive Committee met in lieu of the full board on December 23, 2003. Minutes from the meeting are enclosed. 4.2 Personnel Committee Report: The ECICOG Personnel Committee met on December 9, 2003, to conduct the executive director's performance review and to deliberate the proposed salary plan for FY 2005. Minutes are on file in the ECICOG offices. Recommendations of the committee were forwarded to the Budget Committee, and are reflected in the proposed budget. 4.3 Budget Committee Report: The ECICOG Budget Committee met on December 22, 2003, and is presenting the enclosed proposed agency budget for FY 2005. Minutes from the meeting are enclosed. 4.4 & 4.5 Transit Operators Group & Solid Waste TAC: Minutes from the most recent meetings are enclosed. Please review the remainder of the enclosed materials, and contact us if you have questions prior to the meeting on the 29th. Enclosures East Central Iowa Council o~f Governments Board Meeting, Notice ECICOG OffiCes 108 Third Street SE, Suite 300, Cedar Rapids TEL 365-9941 FAX 365-9981 1.0 CALL TO ORDER · 1 Recognition of Alternates .2 Public Discussion .3 Approval of Agenda 2.0 ROUTINE MATTERS 1-3 .1 Approval of Minutes (November 25, 2003) 4-12 .2 Preceding Month's Budget Reports/Balance Sheets 3.0 AGENCY REPORTS · 1 Chairperson's Report · Nominating Committee Report-Election of Officers .2 Board Members' Reports 13-14 .3 Director's Report · Depository Resolution 15-16 .4 Community Development Report 17-19 .5 Housing Report 20-21 .6 Circuit Rider Report 22-23 .7 Solid Waste Report · Enter Comprehensive Plan into Public Comment 24 .8 Transportation Report · Set Public Hearing Date 4.0 COMMITTEE REPORTS 25-26 .1 Executive Committee · Approval of Minutes (December 23, 2003) .2 Personnel Committee · Executive Director Performance Review · FY05 Agency Salary Plan 27-28 .3 Budget Committee · FY05 Agency Budget .4 Transit Operators Group 29-30 .5 Solid Waste Technical Advisory Committee .6 Ad Hoc Committee Reports 5.0 IOWA INTERGOVERNMENTAL REVIEW SYSTEM 6.0 OLD BUSINESS · 1 Approval of Expenditures 7.0 NEW BUSINESS 8.0 NEXT MEETING: February 26, 2004 ECICOG is the Region l O planning agency serving local governments in the counties of Benton, Iowa, Johnson, done& Linn, and Washington. MINUTES East Central Iowa Council of Governments Board Meeting 1:00 p.m. - November 25, 2003 Coralville City Hall MEMBERS PRESENT Ed Brown-Mayor of Washington James Houser-Linn County Supervisor Aaron Chittenden-Jones County Citizen Charles Montross-lowa County Supervisor Lu Barron-Linn County Supervisor Ric Gerard-Iowa County Supervisor Gary Edwards-Iowa County Citizen Larry Wilson-Johnson County Citizen Dawn Pettengill-Mayor of Mt. Auburn Henry Herwig-Coralville City Council Pat Harney-Johnson County Supervisor Ross Wilburn-Iowa City City Council MEMBERS ABSENT Tom Tjelmeland-Mayor of Ely Ann Hearn-Linn County Citizen Ed Raber- Washington County Citizen Wade Wagner-Cedar Rapids Commissioner David Vermedahl-Benton County Supervisor Leo Cook-Jones County Supervisor Don Magdefrau-Benton County Citizen Dennis Hansen-Jones County Citizen Bob Stout- Washington County Supervisor ALTERNATES PRESENT Alice DeRycke-Iowa County Supervisor OTItER'S PRESENT - None STAFF PRESENT Doug Elliott-Executive Director Gina Peters-Administrative Assistant Eric Freese-Housing Specialist Lisa-Marie Garlich-Planner Mary Rump-IT~Transportation Planner Robyn Jacobson- Transit Administrator Marie De Vries-Solid Waste Planning Coordinator Jennifer Ryan-Planner Chad Sands-Planner Amy Peterson-Program Administrator 1.0 CALL TO ORDER The meeting was called to order by Chairperson, Ed Brown at 1:10 p.m. · .1 Recognition of Alternates Alice DeRycke-Iowa County Supervisor .2 Public Discussion - None .3 Approval of Agenda M/S/C (Herwig/Barron) to approve the agenda. All ayes. [ 2.0 ROUTINE MATTERS .1 Approval of Minutes (October 30, 2003) M/S/C (Harney/Pettengill) to approve the minutes as written. All ayes. .2 Preceding Month's Budget Reports/Balance Sheets Elliott gave an overview of the October financial statements. M/S/C (Herwig/Montross) to receive and file the October financial statements for audit. All ayes. 3.0 AGENCY REPORTS .1 Chairperson's Report Brown told Elliott he enjoyed reading his guest article included in the board packet. Larry Pump from Larry Pump, CPA gave the fiscal year 2003 audit report. M/S/C (Gerard/Wilbum) to approve the fiscal year 2003 audit report as presented. All ayes. Brown appointed board members to the nominating committee. Those appointed were Wilbum, Itansen and Heam. .2 Board Members' Reports - None .3 Director's Report Elliott gave an overview of legislative priorities to be addressed at the open house. He also gave a report on ECICOG activities in 2003. Discussion followed. Brown asked that IARC meetings be added to the agenda under director's report. .4 Community Development Report Sands gave an update on city/county strategic growth plans, information was included in the board packet. Houser said he was recently at a meeting where Bertram commended staff on the plan. .5 Housing Report Peterson gave an update on the City of Lone Tree and the City of Brighton housing rehabilitation programs. Freese recently completed training on lead and risk assessments. .6 Circuit Rider Report Trehame gave an update on current projects. .7 Solid Waste Report Ryan handed out Bluestem recycling calendars to all board members. She told the board Benton County recently passed an ordinance banning recyclables from the landfill. .8 Transportation Report Rump stated the IDOT is currently updating the state aviation and rail study plans. Jacobson handed out IDOT computer monitor calendars. She told the board a new bus was delivered to L]FI'S today. Gerard asked about providing school bus transportation. Jacobson stated Mini Bus currently provides this service. 4.0 COMMITTEE REPORTS .1 Executive Committee - None .2 Personnel Committee - None · .3 Budget Committee - None .4 Transit Operator's Group - None .5 Solid Waste Technical Advisory Committee - None .6 Ad Hoc Committee Reports - None ~ 5.0 IOWA INTERGOVERNMENTAL REVIEW SYSTEM M/S/C (Gerard/Edwards) to approve IA200410-010, -011, -012, -017 all with favorable comments. All ayes. At the time the board packets went out, Elliott noted staff had not met with all of the cities to confirm the budget amounts on the intent forms. Staff has since met and he read the budget amounts for each project. The City of Lisbon's project total is $436,790 with $20,000 local match. The City of Anamosa's project total is $437,790 with $25,000 local match. The City of Solon's project total is $349,912 with $10,000 local match. Thc City of Fairfax's project total is $436,790 with $10,000 local match. Chittenden pointed out in the narrative section, incorrect city names were listed on ~) 14 thru 4) 17. M/S/C (Gerard/Pettengill) to approve IA200410-013-016 with favorable comment. All ayes. Elliott stated an intergovernmental review (-018) for Jones County's wastewater project was emailed to board members. The project total is $905,650. 1WS/C (Gerard/Wilson) to approve IA200410-018 with favorable comment. All ayes. 6.0 OLD BUSINESS .1 Approval of Expenditures M/S/C (Edwards/Gerard) to approve payment of expenditures. All ayes. 7.0 NEW BUSINESS Brown handed out certificates of appreciation to board members that have terms expiring December 31. Those receiving certificates were Aaron Chittenden, James Houser, Pat Hamey, Don Magdefrau, Ric Gerard, and Ed Raber. M/S/C (Gerard/Montross) to authorize the executive committee to meet in lieu of the full board in December. All ayes. Discussion followed on the legislative open house to be held from 3:30-5:30. 8.0 NEXT MEETING: January 29, 2004 The meeting adjourned at 2:29 p.m. David Vermedahl, Secretary/Treasurer Januar~ 29, 2004 Date 3 CENTRAL IA COUNCIL OF GOVERNMENTS Balance Sheet AS of Decembe~ 3t, 2003 Dec 31, 03 ASSETS Current Assets Checking/Savings 1t20 CHECKING-USBANK 4,871.14 1140 CHECKING-JC-FHLB 50.04 1150 PETTY CASH 50.00 1220 SAVINGS-TRANSIT 19,734.85 1230 SAVINGS-USBANK 85,569.78 t240 SAVINGS-HOUSING 10,732.34 Total Checking/Savings 121,008.15 Accounts Receivable 1500 ACCOUNTS RECEIVABLE 162,671,14 Tntal Accounts Receivable 162,671.~4 . Other Current Assets 1400 PREPAID EXPENSES 9,498.55 1450 REHAB LOAN REC-WtLCOX 2,978.53 Total Other Current Assets 12,477.08 Total Current Assets 296,156.37 Fixed Assets t6~0 GRO HOUSE 73,829.79 1610 TRANSPORTATION EQUIP 3,095,840.66 1615 A/O TRANSPORTATION EQUIP (2,592,836.20) 1620 FURNITURE & FIXTURES 71,844.64 1625 AiD FURNITURE & FIXTURES (70,350.19) Total Fixed Assets 578,328.70 TOTAL ASSETS 874,485.07 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2100 ACCOUNTS PAYABLE 2,269.03 Total Accounts Payable 2,289.03 Other Current Liabilities 2300 ACCRUED VACATION PAY 11,184.99 2360 CAFETERIA (123.18) 2450 STATE PAYROLL TAXES 1,747.00 2460 STATE UNEMPLOYMENT 160.64 Total Other Current Liabilities 12,969.45 Total Current Liabilities 15,238.48 Total Liabilities 15,238.48 Equity 2500 FUND BALANCE-UNRESERVED 292,516.18 2510 FUND BALANCE-RESERVED 391,505.00 Net Income 175,225.41 Total Equity 859,246.59 TOTAL LIABILITIES & EQUITY 874,485.07 Page 1 Community DeVelopment Report Date: January 29, 2003 From:Chad Sands, AICP, Planner Lisa J. Treharne, Planner Amy Peterson, Program Administrator Status of Planning Projects · . Benton County has requested a service proposal for ECICOG staff to prepare an overall Comprehensive Plan for the County. Staff will make a presentation at the County's February Planning and Zoning Commission meeting. · The Bertram and Springville City/County Strategic Growth Plans (CCSG) and resulting Fringe-Area Agreements between the two cities and Linn County have been adopted and recorded. The plans are for managing development in the respective City's fringe areas · ECICOG staff worked with the City of Bertram to amend the City's land use plan and zoning ordinance. The ordinance features an overlay zone to protect its gateway entrances. The City adopted the amendment to its plan and zoning ordinance in July. In addition, the City adopted the changes to the Zoning Map at their last Council meeting. · The City of Central City's comprehensive plan has been adopted by the City Council. Work is now completed on the hazard mitigation portion of the plan. This has been sent to the State for their review and approval.  Work on the Johnson County Zoning and Subdivision Ordinance update has begun. Work is expected to take an additional 3 months. Major changes to the ordinance will include updated definitions, format changes to the overall ordinance layout and changes to specific requirements and regulations. · Linn County has contracted with ECICOG to prepare a Pre-Disaster Mitigation Plan. Work is nearing completion on this project and is expected to be completed by February 28, 2004. · Work on the City of Lisbon zoning and subdivision ordinance update is nearing completion. The ordinances are currently being reviewed by the Council and should be adopted by February. · Work has begun on the City of Oxford Junction codification project. The project will codify all of the City's ordinances into one document as per the State Code. The City will likely adopt the finished code in March. · The City of Shueyville adopted their code of ordinances at their last Council meeting. This project codified all of the City's ordinances into one document as per the State Code. In addition, the City recently held a planning and zoning training workshop for members of the City Council, Planning and Zoning Commission and Board of Adjustment. Grant: $417,411 Local Match: $20,000 Source of Funds: HUD/IDED Housing Fund Fairfax Rehabilitation; The City was awarded funds to rehabilitate 10 houses. Nine homes are completed. One home is under construction. Two applicants remain on the waiting list. Grant: $273,990 Local Match: $10,000 Source of Funds: HUD/IDED Housing Fund (.~ohnson County Federal Home Loan Bank III. ECICOG received a third round of funds on behalf of the Johnson County Housing Task Force for the rehabilitation of 20 homes. Applications are being accepted and processed. Grant: $107,500 Local Match: $92,500 Source of Funds: Federal Home Loan Bank Washington County Federal Home Loan Bank L ECI£OG received funds on behalf of Washington County to assist 10 homes. Applications are being accepted and processed. Grant: $53,750 Local Match: $? Source of Funds: Federal Home Loan Bank Linn County Flood Buy-Out I. The county was awarded funds to acquire four houses. All demolition is complete. The last home was disqualified for funding. Financials complete. Linn County Flood Buy-Out Phase II. The county was awarded funds to purchase and demolish four homes. Four homes have been purchased and demolished. This project is now complete. Financials complete. Project close out for beth projects cannot be completed until the completion and adoption of the County Hazard Mitigation Plan. Grant: $118,169 Source of Funds: FEMA/State of Iowa/Linn County Lone Tree RehabilitaUon. The City was awarded funds to rehabilitate 8 houses. Fifteen applications were received. Historicals have been sent and two inspections are complete. Grant: $320,312 Local Match: $8,000 Source of Funds: HUD/IDED Housing Fund Martelle Rehabilitation. The City was awarded funds to rehabilitate 8 houses. Seven homes are completed. The last home is under construction. Two homes were deemed ineligible. Grant: $307,986 Local Match: $8,000 Source of Funds: HUD/IDED Housing Fund North English Rehabilitation. The City was awarded funds to rehabilitate 10 houses. Nine homes are completed. The final home is awaiting financing. Two applicants remain on the waiting list. Grant: $279,990 Local Match: $10,000 Source of Funds: HUD/IDED Housing Fund Norway Rehabilitation. The City was awarded funds to rehabilitate 7 houses. An amendment was made to the City's contract with IDED for new grant amounts based on 4 owner-occupied rehabilitation projects (those amounts are noted below). Currently, rehabilitation is complete on all four homes. Close out is in progress. Grant: $148,791 Local Match: $4,000 Source of Funds: HUD/IDED Housing Fund Olin Rehabilitation. The City was awarded funds to rehabilitate 10 houses. Five homes are completed. Three homes are under construction. Two homes are currently being inspected. Eight homes have been deemed ineligible. A Waiting List has been established. Grant: $379,850 Local Match: $10,000 Source of Funds: HUD/IDED Housing Fund Village of Troy I~lills/Linn County Rental RehabilitaUon. The County was awarded funds for adaptive reuse of a vacant school to four units of senior housing. This project is near completion. Grant: $122,807 Local Match: $98,633 Source of Funds: HUD/IDED Housing Fund Vinton Homeownership Assistance. The City was awarded funds to assist at least 10 applicants with homeewnership. Seven of these units are designated for new construction. The ~emaining three spots are for the purchase and rehabilitation of existing homes in the city. One applicant recently closed on an existing home and minor rehabilitation was completed. Four other applicants are searching for an existing home and four are either in search of a floor plan, lending institution, or beth. Grant: $317,573 Local Match: $10,000 Source of Funds: HUD/IDED Housing Fund ECICOGHou~in9 Re~ East Central Iowa Council of Governments Board of Directors (January 21, 2004) David Vermedahl, Benton County Supervisor Wade Wagner Cedar Rapids Commissioner PO Box 534 city Hal - 50 2'~ Avenue Bridge Vinton, IA 52349 Cedar Rapids, IA 52401 Ph: (319) 472-4797 Fax: (3t9) 472-4798 Ph: (319) 286-5080 Fax: (3t9} 286-5t34 E-Mail: vermedahl@hotmail.com E-mail: parks@cedar-rapids.org Ross Wilburn, Iowa City Council Chades Montross, Iowa County Supervisor 410 E Washington Street 1337 284~h Stmel Iowa City, IA 52240 Deep River, IA 52222 Ph: (319) 358-6374 Fax: Ph: (319) 655-7283 Fax: (319) 655-7400 E-mail: ross-wilburn@iowa-city, org E-mail: supervisors@co.iowa.ia.us Pat Harney, Johnson County Supervisor Henry Herwig, Coralville City Council PO Box 1350 Box 5370 Iowa City, IA 52240 Coralville, IA 52241 Ph: {319) 356-6000 Fax: (319) 356-6036 Ph: (3i9) 351-7214 Fax: (319) 354-5539 E-mail:. Phamey~co.johnson.ia.us E-mail: HCH319~.AOL.COM Dennis Hansen, Anamosa City Council Gary Edwards, Iowa County Citizen 102 Hamilton Court 1689 108t~ Street Anamosa, IA 52205 Marengo, IA 52301 Ph: (3t9) 462-4636 Fax: (319) 462-4612 Ph- (319) 642-3579 E-mail: dennislhansen@aol.com E-Mall: garykath~netins.net Linda Langston, Unn County Supervisor Don Magdefrau, Benton County Citizen 930 1~r Street SW 832 12t~ Street, Box 208 Cedar Rapids, IA 52404 Be le Plaine, IA 52208 Ph: (319)892-5000 Fax: [319).892-5009 Ph (319)~4-2520 Fax: (3t9)444-2522 E-mail: linda.langstor~linncounty, org E~rhail dmags~nefins.net Larry Wilson, Johnson County C t ~en Ann Heam, Linn County Citizen 240 University Services Building Llnn County DHRM Iowa City, IA 52242 305 Second Avenue SE Ph: (319] 335-1206 Fax: (3t9)335-1210 Cedar Rapids, lA 52401 E-mail: larry-wilson@uiowa.edu Ph: [319)892-5609 Fax: (319)892-5619 E-mail: ann.heam@linncounty, org Leo Cook, Jones County Supervisor 21435 175th Avenue Lu Barton, Unn County Supervisor Monticello, IA 523t0 930 1st StreetSW Ph: (319) 465-4740 Cedar Rapids, IA 52404 Ph: (319)892-6000 Fax: (319)892-5009 Robert Stout, Washington County Supervisor Eomail: lu.barron@linncounty.org 1675 230t~ Street Keota, IA 52248 Ric Gerard, Iowa County Supervisor Ph: (319) 653-7932 Fax: PO Box 65 E-mail: supervisors@co.washington.ia.us Amana, IA 52203 Ph: (319) 622-3818 Ed Brown, Mayor of Washington E-mail: supervisors@co.iowa.ia.us 2t 5 E. Washington Street Washington, IA 52353 Ed Raber, Washington County Citizen Ph: (319) 653-6584 Fax: (319} 653-5273 212 N. Iowa Avenue E-mail: edabrown@hotmail.com Washington, IA 52353 Ph: (319) 653-3942 Fax: (3t9) 653-5805 Aaron Chittenden, Jones County Citizen E-mail: wedg@lisco.net 118 E. Main, Room #3 Anamosa, IA 52205 Linn County Elected Official - vacant Ph: (319) 462-5310 Fax: (319) 462-531t (call first) E-Mail: aaron@jonescountydevelopment.com Dawn Pettengill, Mayor of Mt. Auburn PO Box 76 Mt. Auburn, IA 52313 Ph: (319) 475-2276 E-mail: trix@netins.net ALTERNATES (January 21, 2004) Jason Sanders, Benton County Supervisor Lumir Dostal, Linn County Citizen P.O. Box 549 2775 Heather View Circle Vinton, IA 52349 Marion, IA52302 Ph: (319)472-4869 Ph: (319} 377-4330 Don Kromminga Rick Elliott, Mt. Vernon Mayor 302 Ist Street 209 6th Street NW Keystone, IA 52249 Mount Vernon, IA 52349 Ph: {319) 442-3767 Ph: (319) 895-8742 Dave Ricketts, Johnson County Citizen I_any DeLong, Washington Co Supervisor U of I CAMBUS 222 W. Main Street Iowa City, IA 52242 Washihgton, IA 52353 Ph: (319) 335-8628 Ph: (319) 653-4090 Joe Cruise, Jones County Supervisor Michael Murphy, Washington County Citizen 12639 175t~ Avenue 1820 3t5t' S~reet Monticello, IA 52310 Brighton,IA 52540 Ph: (319)462-2378 Ph: (319)694-3400 Jim Houser, Unn County Supervisor David PlYman, Washington City Administrator 930 1~t Street SW P.O. Box 516 Cedar Rapids, IA 52404 Washingto~n IA 52353 Ph: (319) 892-5000 Ph: (319) 653-6584. Allen Merta, Unn County Citizen PO Box 74860 Cedar Rapids, IA 52407 Ph: (319) 396~5317 No Iowa County alternates were appointed. Marian Karr ~ From: Glenn Siders [gsiders@sgdev.net] Sent: Thursday, January 22, 2004 3:42 PM To: Marian Karr Subject: SSMID District Iowa City, City Clerk I send this e-mail with the intention it be placed as a matter ef record. For that record let it be known that Seuthgate Companies, owner of a property commonly known as 325 East Washington Street, Con~erce Center Building, part of the area included in the proposed SSHID District, speaks in support ef this request. We will further suggest that ether property owners in this proposed district also support this proposal. MINUTES DRAFT PARKS AND RECREATION COMMISSION JANUARY 14, 2004 MEMBERS PRESENT: Kevin Boyd, David Fleener, Craig Gustaveson, Judith Klink, Margaret Loomer, Nancy Ostrognai, Matt Paeha, Sarah Walz, John Westefeld STAFF PRESENT: Mike Moran, Terry Robinson, Terry Tmeblood GUESTS: Tom Bender, Jody Hovland FORMAL ACTION TAKEN Moved by Gustaveson~ seconded by Boyd, to approve the December 10, 2003 minutes as written. Unanimous. Moved by Gustaveson~ seconded by Westefeld, to not support the proposal submitted bv John Nolan to change the City Forestry Code, and to inform Mr. Nolan that if he chooses to pursue it~ his next step would be to take it to the City Council. Unanimous. Moved by Gustaveson~ seconded by Klink, to support Riverside Theatre's proposal for Riverside Festival Stage expanded concession policy, including alcohol sales on a trial basis for one year. YEAS: Fleener, Gustaveson, Klink, Loomer~ Ostrognai~ Pacha~ Walz, Westefeld. NAYS: Boyd. The motion carried. NEW MEMBER Pacha welcomed the commission's newest member, David Fleener. FORESTRY CODE Pacha noted this item was placed on the agenda as a result of John Nolan% request at the commission's November meeting to change the City Forestry Code. Robinson stated Nolan would like a committee review process for the removal of trees. Pacha and Gustaveson stated they felt the existing Forestry Code was sufficient. Moved by Gustaveson, seconded by Westefeld, to not support the proposal submitted by John Nolan to change the City Forestry Code, and to inform Mr. Nolan that if he chooses to pursue it, his next step would be to take it to the City Council. Unanimous. PROPOSED OPERATING AND CIP BUDGETS The commission received pertinent excerpts of the Proposed Financial Plan for FY05-07 and the FY04-0$ Proposed Capital Improvement Program. Tmeblood noted changes might be made dependent on budget action taken by the State Government and/or City Council. He highlighted various budget items affecting the Parks and Recreation Department. Boyd asked for staff's major concerns. Trueblood noted the lack of funding for various projects, the lack of additional personnel to maintain the existing parks and trails, and the Recreation Division's fees and charges. He stated parkland continues to increase, while personnel does not. The department was directed to cut two positions and hopes to do so by attrition. At this time, one has been eliminated (a clerical position in the Recreation Division) via attrition. He noted an employee in the Parks Division is tentatively planning to retire in the near future, and staff hopes to fill this position with another department employee so the reduction wouldn't actually occur in park maintenance. Trueblood stated the department could be doing so much more in parks if it had the personnel and equipment to do so. Also, it is becoming increasingly difficult to raise the needed revenue to support the Recreation Division's Parks and Recreation Cormmssion January 14, 2004 Page 2 of 4 budget, as expenses and competition continue to increase. Gustaveson pointed out that when the Neighborhood Open Space Ordinance was presented to the City Council, committee member Casey Cook asked that it not be adopted if the City would not commit the necessary funds and personnel to adequately maintain new parks acquired through the ordinance. He felt the City Council should be reminded of its commitment by forwarding m them the minutes from that meeting. Trueblood noted other additions to the park system that were not due to the ordinance, such as the Waterworks Prairie Park and the peninsula parkland. Walz referred to the Sand Road quarry property that the Council appears to be eager to see developed into a park. She suggested it might be time for the Commission to tell the Council it is not in favor of it. It would add to the Parks Division's burden and there are insufficient funds to support and maintain the current parks, parkland and trails. The Commission needs to take a strong stance that the Council has to provide the funding to properly develop and maintain it. Walz noted when funding for park maintenance is short, the department tries to absorb it on the periphery, but maybe it should not. People need to be aware of the lack of park and recreation funding. Gustaveson noted this is why it is important to get a master plan completed, which will determine what the citizens want. Trueblood reviewed a list of eight unfunded CIP projects that may possibly be brought for~vard for funding. Klink stated it was very encouraging to see trails and eight-foot sidewalks included in many of the projects. She asked if pedestrian signals were included in the Melrose-West-218/City Limits project and Myrtle/Riverside Traffic Signals project. Tmeblood indicated these projects have not been discussed in detail as yet. RIVERSIDE FESTIVAL STAGE CONCESSIONS Tom Bender, chair and Jody Hovland, Artistic Director of the Riverside Theatre Board were present to address the commission regarding their proposal to sell alcoholic beverages at the Riverside Festival Stage during the annual Shakespeare Festival. Bender stated 1998 was the first year for the annual Shakespeare Festival, which was a wonderful success and has put Iowa City on the map. He noted whenever something is new it is easy to raise sufficient funds. They receive 40-50 percent of their funding from donations and the balance from ticket sales. Bender stated Riverside Theatre is experiencing a decrease in donations and sales, and they are looking for other sources of revenue. Currently, possession and consumption of alcohol are prohibited by the City Code within city parks. The Riverside Theatre would like to create, by ordinance, a very limited exception to the general role, for productions during the Festival, drafted to protect the safety and comfort of all park patrons, yet allowing Festival sponsors to offer an amenity enhancing the quality of experience to their patrons. Hovland noted Shakespeare Festivals in other parts of the country, customarily provide concessions, including alcoholic beverages. Bender indicated he discussed the proposed policy with the Police Chief, who felt based on the proposed policy's restrictions, it would not pose a problem. Bender stated sales would be limited to beer and wine only, to be served on a one-serving-at-a-time basis in a disposable plastic container. The City would define an "area" around the theatre within which alcohol sales would be required to take place. No alcohol could be brought into or taken out of the "area" by the patrons. Sales would be offered to patrons possessing a ticket for the event, and limited in time to 90 minutes prior to productions and during a 20-minute intermission. Westefeld stated the Riverside Theatre does a great job and the Shakespeare Festival is a great program. He felt the proposal was very well developed, being much more specific and addresses issues the commission discussed last year when the Riverside Theatre submitted a similar proposal. He asked how they would respond to community members Parks and Recreation Commission January 14, 2004 Page 3 of 4 given the general climate in the community regarding alcohol. Bender indicated they had given this some thought. The primary concern of community members is the downtown area, underage drinking and over consumption. He felt the proposal addressed these issues. Hovland stated sales would be very controlled and people are there for the purpose of attending the Shakespeare Festival. Westefeld felt it is more of a philosophical perception of a community agency, in face of the local environment, allowing alcohol sales in City Park. Gustaveson indicated it would be in a very controlled atmosphere and he had no qualms endorsing the proposal. He felt it would create a very desirable atmosphere and experience for people attending the Shakespeare Festival. He suggested trying it for a season to see what happens. Tmeblood noted they would in effect be testing it every season since they would have to obtain a permit every year. Boyd indicated he appreciated what Riverside Theatre does for the community, but could not support the proposal. He felt the ordinance needs to be broader to allow other organizations the same opportunity. He did not like making an exception for one organization. Bender indicated it was acceptable to them if the City wanted to make the ordinance broader. Pacha felt it was a unique situation and the proposal contained sufficient restrictions. He stated he was not in favor ora broader policy, noting this is an established group and event, and a specific need. Boyd stated there could potentially be caterers that have the proper permits to sell alcohol that may cater a wedding in City Park. Tmeblood noted the caterers who serve alcohol generally have a license for one location only. Moved by Gustaveson, seconded by Klink~ to support Riverside Theatre's proposal for Riverside Festival Stage expanded concession policy, includine alcohol sales on a trial basis for one year. YEAS: Fleener, Gustaveson~ Klink, Loomer, Ostrognai, Pacha~ Walz~ Westefeld. NAYS: Boyd. The motion carried. Boyd indicated he voted against the proposal on principle, in that he supported the idea of alcohol sales in City Park, but it should be available to everyone. He felt the policy should be broader to include other organizations that are able to meet the State requirements. Gustaveson suggested sitting down again with Riverside Theatre after this season to discuss how the alcohol sales went. Hovland stated this year's season closed July 11~. The review will be conducted at the commission's meeting in July. Traeblood noted Riverside Theatre would need to apply each year for the appropriate licenses and permits. TEMPORARY EMPLOYEE RESTRICTIONS Trueblood reported the recent Union contract has changed the definition of a temporary employee. All employees regularly assigned less than 10 hours per week or who work in a position authorized for less than 7 months shall be a temporary employee. Therefore, a temporary employee may only work less than 10 hours a week or up to 7 months. There is a student exemption, which allows a student to work 20 hours a week and still be considered temporary. Originally staff interpreted it as the person, but discovered it is by position and person. For example, if an employee quits after 5 months, the person who replaces this individual may only work a maximum of 2 months. Lifeguards at City Park Pool are considered seasonal and shouldn't be a problem. Lifeguards at the Mercer Park Aquatic Center and the Recreation Center, however, are considered year-round positions because the facilities are open year-round. Therefore, all temporary employees at these facilities must be limited to a maximum of 20 hours a week for students or 9.9 hours a week for non-students, or close the pools at certain times of the year. Also, in the past thc department has circulated the lifeguards between all the facilities; this will no longer be permissible. He stated this would create major staffing problems, which may lead to closure of the pools due to lack of staffing. Trueblood stated he has requested a meeting with Union representatives to illustrate the impact this will have on the Recreation Division. Although to a lesser extent, it will also have a significant detrimental impact on the Parks, Forestry, CBD and Cemetery Divisions, as they will no longer be able to work their temporary maintenance crews for 9 months, so it reduces the assistance by a minimum of 2 Parks and Recreation Commission January 14, 2004 Page 4 of 4 months every year. MILLER/ORCHARD PARK PLANNING SESSIONS Tmeblood reported the second planning session was held; Klink and Loomer attended. ~fhe consultant presented the concept plan, which was well received. The concept plan will be finalized and presented to the commission next month. An "open house" will also be held to present the final plan to the neighborhood. Klink stated it was very exciting to have an actual plan after all these years. COMMISSION TIME Klink shared a brochure describing the Johnson County Heritage Trust; a non-profit organization committed to preservation of natural areas in Johnson County. She noted citizens may join for as little as $10. She stated this group donated funds towards the purchase of prairie seed for the Waterworks Prairie Park. Walz indicated she would likely not be attending the March meeting due to the expected arrival of her baby on March 16a~. CHAIR'S REPORT Pacha reported on the following: Magazine Article. There was an article in the recent NRPA Park and Recreation magazine regarding puppy friendly parks. Pacha encouraged members to read it. City Council Meeting. City Council has not responded yet with regard to the commission's request to be placed on the agenda ora furore work session to discuss the master plan. Donation. Dee Vanderhoef donated over $400 left over from her campaign fund to the Parks and Recreation Foundation; she has done this every four years. A thank you letter was sent to her. DIRECTOR'S REPORT Trueblood reported on the following: st Dog Park. A meeting is scheduled for January 21 with residents who live adjacent to Scott Park to discuss possibly locating the dog park in Scott Park. The group has not abandoned the idea to locate the dog park at the property near the landfill, but is looking at other possible sites. Another possible location is the north end of the peninsula parkland. Homeless Shelter. The possibility of using the Recreation Center as a homeless shelter has not been brought up again since the last meeting. Miller/Orchard Parkland. Benton Hill Park has been suggested for the name. This will be put on the next agenda for commission's action. ADJOURNMENT Moved by Gustavesom seconded by Loomer~ to adiourn. Unanimous. The meeting adjourned at 7:10 p.m. MINUTES PRELIMINARY HOUSING AND COMMUNITY DEVELOPMENT COMMISSION THURSDAY, JANUARY 15, 2004- 6:30PM LOBBY CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Jerry Anthony, Erin Barnes, Lori Bears, John Deeth, Bill Greazel, Matthew Hayek, Shell[e Mackel MEMBERS ABSENT: Mark Edwards, Jayne Sandier STAFF PRESENT: Tracy Hightshoe OTHERS PRESENT: Bob Burns Call to order: Chairperson Hayek called the meeting to order at 6:33 p.m. Approval of the December 18, 2003 Minutes: MOTION: Deeth moved to approve the minutes, as written. Anthony seconded the motion. The motion passed 7-0. Public Comment of Items Not on the A.qenda: Burns said he intended to go to the Planning and Zoning Commission meeting tonight regarding the Self- Supporting Municipal Improvement District (SSMID). On the agenda for the Planning and Zoning Commission is the creation of a SSDMID in the CB-10 downtown district. He said the district designation would impact certain types of affordable housing projects. Burns said his affordable housing project, within the downtown CB-10 district, fixes the rents at the fair market rent. He said the new SSMID would levy an additional tax of two dollars per one thousand in assessed value. This additional tax would have to come out of the operating budget for the project, as he can't raise the rent for the units. Burns said that a SSMID District results from a provision in Iowa law that states that if a significant percentage of property owners' petition for such a district, then it must go through the Planning and Zoning Commission and City Council for authorization. He will ask P&Z and the Council if the project could file for an exemption from this additional tax if the district is approved. MOTION: Deeth moved to adjust the agenda to consider the Whispering Garden item at this time. Mackel seconded the motion. The motion carried on a vote of 7-0. Whisperinq Garden L.P. - Request by Burns and Burns: Burns said the Whispering Garden project has already been funded with previous City HOME funds. He said he presented the Commission with a request to use those FY04 funds for the purchase of a building on F Street, which would further scatter the location of subsidized housing within the community. Burns said the City Council failed to approve this request on a vote of 3-3, with Wilburn abstaining. He asked that the Commission grant an extension, beyond the February 1 deadline, for signing the HOME agreement. Burns said he would like time to discuss the issue with Elliott, Champion, and Vanderhoef to ask them to reconsider their votes. Burns said he would like to make the City Council aware that this request helps spread affordable housing throughout the community. He said the original Whispering Garden application was to buy Housing and Community Development Commission Minutes Janua~ 15,2004 Page 2 scattered sites/duplex lots. Burns said if the funds are not approved for the acquisition of the F Street building, he will have to buy the only duplex lots available for sale in Iowa City, which are currently in the southeast part of the City. He said he was asked by Champion not to buy land in that part of town, which is the only alternative to the F Street building. Burns said he thought he would need a 30-day extension. Hayek said he thought a 30-day extension was reasonable. He said the money is FY04 money, but if this doesn't work out, the money could be recaptured to be used in FY05. Hightshoe stated this request was for an extension to the Feb. 1 deadline to enter an agreement with the City. The City's Recapture Policy would allow the applicant to apply for a second round of Low Income Housing Tax Credits (LIHTC) if the first application was unsuccessful. Staff would consider the November 2003 the first application round for this project. If Burns & Burns were unsuccessful in obtaining the LIHTC, they must make a request to HCDC that they retain the funds and apply at the next available opportunity. If the request is granted and the second application is unsuccessful, HCDC would recommend the recapture of the funds to the City Council. Burns & Burns request is only for an extension of the deadline to enter an agreement with the City. Burns stated if Council does not approve this request, he would enter an agreement with the City based on the original application. Greazel asked what reasons the City Council members gave for their vote. Burns did not know. Greazel said the Commission felt that on balance this project should go ahead. He said he would like to know the reasons the City Council members gave to find out if there are strong factors of which the Commission was unaware. MOTION: Deeth moved to extend the deadline for Burns and Burns to enter a contract with the City for the Whispering Garden Project to March 1, 2004. Anthony seconded the motion. The motion carried on a vote of ?-0. MONITORING REPORTS: Free Medical Clinic - Case Management: Deeth asked to have presentation of his report moved to February. Shelter House - Shelter Coordinator: Hayek said Sandler's report would also be moved to February. Aid to Agencies - MECCA, nAY, ESI. Greazel said he contacted the three agencies, and they informed him that they had expended all of the funds for the services they were providing. Hightshoe said that MECCA actually bills for their total award at the end of six months. She said that nAY and ESI request reimbursement for an even portion of their award each month. REVIEW OF THE FY05 CDBG/HOME ALLOCATION SCHEDULE: Hayek referred to the revised schedule in the packets. Hightshoe asked if members were interested in touring the sites. Deeth said he found it very helpful to go on the tour. Hayek said that four or fewer people generally visit sites over the lunch hour. He asked Hightshoe to send out e-mails to coordinate potential dates with Commission members. Hayek asked Commission members to note the pertinent dates, particularly February 19th, on their calendars. Hightshoe said the applications are due on January 23. Shortly after, copies will be distributed to Commission members. She said the staff analysis of each application would be provided in the Feb. 19 meeting packet. Housing and Communi~ Development Commission Minutes Janua~ 15,2004 Page 3 PROFORMA BASICS: Hightshoe said that every year all of the housing applicants are required to fill out a proforma. The proforma allows staff and the Commission to compare each project. Hightshoe said the City reviews all housing applications to determine if the amount of subsidy requested is appropriate for that project. The City does not want to overfund or underfund a project. Staff will look at the debt to income ratio. This ratio is net operating income divided by total debt service. If under 1.0, the project does not generate enough income to service its debt. Strong debt coverage is over 1.15. If over 1.15, the project may be able to pay a higher interest rate or take on higher amounts of debt. Staff will review the operating costs/expenses. The Bank-Ability Guide is attached to help estimate general housing project expenses. Staff will also look at the return on investment. Staff considers a six to ten percent return on investment reasonable. Hightshoe said the second page of the proforma considers tax implications. As non-profits do not pay taxes, the second page is mostly used for for-profit entities. Hightshoe said staff provides an analysis of the project. If any concerns are raised after reviewing the proforma, the concern will be listed in the staff analysis provided to Commission members. OLD BUSINESS: Unsuccessful or Delayed Proiects Policy- Recommendation to Council: Hayek said that last month the Commission made a few changes to paragraph one of the policy. MOTION: Barnes moved to recommend that the City Council adopt the revised policy, Bears seconded the motion. The motion carried on a vote of 7-0. Scattered Site Policy Update: Hayek referred to the memorandum from the City Manager to the City Council. Hayek said the Commission had agreed that he would send a letter to the City Council acknowledging that there has been more discussion of scattered site housing as an issue affecting the community and that the letter offer the Commission's services. Hayek said the City Council has now indicated that it would like a task force created, made up of three or four members of the Commission and City staff. He said the task force would collect information all spring on the issue of scattered site housing and then hold a series of public meetings to which interested parties would be invited. Hayek said the City Council would like the Commission to come up with recommendations. He said this would entail a fair amount of work, and the City Council would like to have the recommendations by the end of May. Hayek, Anthony, and Greazel volunteered to sit on the task force. NEW BUSINESS: Housinq Trust Fund of Johnson County - Consider Letter of Support: Anthony recused himself from the discussion and vote on this issue because of a conflict of interest as he is on the board for the Housing Trust Fund of Johnson County. Hayek asked Anthony about the Trust Fund. Anthony said the Trust Fund has a Board of Trustees and was incorporated in December 2002. Hayek asked where the Trust Fund envisions applying for funds. Anthony said it has applied to several agencies and also has a $200,000 application to the State. Hightshoe said the Trust Fund has talked to banks regarding capitalizing the trust fund. One scenario is that a bank would provide the money to the project in the form of a loan. Hightshoe said the principal would go back to the bank that provided the money, but the Trust Fund would get to keep the interest. Housing and Community Development Commission Minutes January 15, 2004 Page 4 Hayek referred to the third paragraph of the letter. He said that Iowa City is unique in that there are a lot of students, which presumably deflates the median income as well as the percentage of homeowners. Hayek asked if the percentages factored that in or if students were included in the data. Anthony responded that students living in campus housing were excluded, but those living in apartments and renting in the private market are included. Hayek said he did not have a problem with the letter, but he felt a little uncomfortable with that paragraph, as the statistics are somewhat misleading. Hightshoe said it would depend upon the purpose of the letter as to whether the statistics should be included or modified. Hightshoe said that most likely anyone applying for a grant would include those statistics if it improved the standing of their grant application. The City, as an entitlement city, receives HOME funding due in part to the number of rental properties within the City, of which many are rented to college students. Hightshoe asked Anthony if he anticipated that the Trust Fund would ever apply for city HOME funds. Anthony said this would be a letter of support to include with grant applications. Anthony said he did not believe they would apply for city HOME funds, and they would certainly not apply in this cycle. He said the Housing Trust Fund was set up to bring in additional money so that if the Trust Fund were competing with HOME funds that would defeat their purpose. MOTION: Greazel moved that the Chair sign the letter on behalf of the Housing and Community Development Commission. Bears seconded the motion. The motion carried on a vote of 6-0, Anthony abstaining. Adioumment: MOTION: Mackel moved to adjourn the meeting. Deeth seconded the motion. The motion carried on a vote of 7-0. The meeting was adjourned at 7:40 p.m. Minutes submitted by Anne Schulte. data on cityntlpcd/minutes/minu[eslhcdcOl.15-O4.doc