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HomeMy WebLinkAbout2004-02-05 Info Packet CITY COUNCIL INFORMATION PACKET CITY OF IOWA CITY February 5, 2004 www,icgov.org IP I City Council Meeting Schedule and Work Session Agendas IP 2 Letter from City Manager to Kelly Hayworth, City Manager of Coralville: Financing a Comprehensive/Master Plan IP 3 Memorandum from City Manager: Court Street Transportation Center Additional Floors - Federal Funding IP 4 Letter from City Manager to John Shaw, AIA: Englert Civic Theatre IP 5 Memorandum from Denny Gannon, Assistant City Engineer to City Manager and City Council: City Bridges IP 6 Memorandum from Joe Fowler, Director of Parking & Transit to City Manager: Court Street Transportation Center Web Cam IP 7 Memorandum from Drew Shaffer, Administrator: Video Voter Project IP 8 Memorandum from Steven Nasby, Community and Economic Development Coordinator to City Manager: Targeted Area Rehabilitation Program (TARP) Update IP 9 Letter from Kathy Jepson, Extended Learning Program Iowa City Community Schools to Chief of Police: Field Trip Thank you IP 10 Letter from United States Senate: Transit System IP 11 Building Permit Information January 2004 IP 12 Benton Hill Park Final Design Plan Open House February 10, 2004 IP 13 Minutes: January 21, 2004 Joint Meeting of the Coralville City Council, Iowa City City Council, Iowa City School Beard, North Liberty City Council and Johnson County Board of Supervisors IP1 ,--.', City Council Meeting Schedule and OT¥ OF IOW^~--C[T"'""~ ~ Work Session Agendas Februaw 5, 2004 www.icgov.org * MONDAY, FEBRUARY 16 EmmaJ. HarvatHall PRESIDENTS' DAY HOLIDAY - CITY OFFICES CLOSED · TUESDAY, FEBRUARY 17 EmmaJ. HarvatHall TBD Special Council Work Session 7:00p Formal Council Meeting TENTATIVE FUTURE MEETINGS AND AGENDAS · MONDAY, MARCH 1 EmmaJ. HarvatHafl §:30p City Conference Board [Separate Agenda Posted] 7:00p Special Formal [Separate Agenda Posted] Council Work Session · Remaining Agenda TBA · TUESDAY, MARCH 2 Emma J. Harvat Haft 7:00p Formal Council Meeting · MONDAY, MARCH 15 EmmaJ. HarvatHall 6:30p Council Work Session · TUESDAY, MARCH 16 EmmaJ. HarvatHall 7:00p Formal Council Meeting Meeting dates/times/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters Downtown Historic Preservation Survey West Side Plan Private Sponsorship of Public Services No Smoking within 20' of City Building Entrances Lawn Parking for U of I Football Games .~_.~,~,,,,.,,~,~,.. 02-05-04 IP2 CITY OF IOWA CITY www.ic~ov.org January 29, 2004 Mr. Kelly Hayworth City of Coralville - City Hall 1512 7~h Street OFFICE OF THE Coralville, IA 52241 CITY MANAGER Dear Kelly: Stephen J, Atkins City Manager At our budget work session the evening of January 27, our Parks and Recreation steve-atkins~iowa-ck¥.org Commission presented to the Iowa City City Council their interest in financing a Dale E. Helling comprehensive/master plan for Parks and Recreation. One of the discussion items Assistant City Manager that generated significant interest was the possibility of some type of joint or shared dale-helIing~iowa-city.org comprehensive Parks and Recreation plan whereby the cities of Iowa City and Coralville might join together in this planning effort. As you and I have discussed in the past, there are many recreational opportunities created by our respective cities that are clearly independent and unique by our own choosing. We are also both aware that we will do our best to avoid duplication to the fullest extent practical. I cited for the Council the fact that we have constructed a skate park while Coralville is building a water park; Coralville has a public golf course and Iowa City is now considering a possible water recreation area off of Sand Road. Each of these fulfill our community interest in our respective parks and recreation programs and yet are available for area wide citizen use. Please give some thought to this matter so I may report to the City Council. I would suspect that representatives of our respective Parks and Recreation Commissions would meet and identify what they believe to be the issues and then report their interest in a joint study to our respective city councils. We will likely await the action of the state legislature before determining the funding for such a study and consider the matter as soon as the state legislature adjourns. It is expected that such a study effort would be approximately $75,000-$80,000 for Iowa City and therefore the extent of your interest and financial obligations will need to be determined based upon your interest and any unique requirements you may have from a possible study. I will check back with you later. Thanks. Sincerely, ~kins City Manager cc: City Council 410 E. Washington Street Iowa City, IA 52240 Kevin O'Malley Terry Trueblood Phone: (319) 356-5010 Fax: (319) 356-5009 mgr/ltr/parks plan doc I 02-05-04 City of Iowa City IP3 MEMORANDUM DATE: February 3, 2004 TO: City Council FROM: City Manager RE: Coud Street Transportation Center Additional Floors - Federal Funding At the present time the City of Iowa City has $6.85 million available for the construction of the Court Street Transportation Center. The base bid from Knutson Construction Company to construct the first three floors is $5.974 million. Additional floors were bid as alternatives. Currently the City has $876,000 available for additional construction. With the passage by the Senate of the omnibus appropriations bill for FY2004 Iowa City has been informed that the Court Street project has been awarded an additional $2.1 million dollars. Once this spending measure is signed by the President, Iowa City will receive approximately $2 million dollars in additional funds for the Court Street project. This will provide $2.876 million dollars to complete construction. The original contract with Knutson Construction contains an alternative allowing the City to exercise an option to construct additional floors for parking. This option expires April 9, 2004. The option to construct three additional floors of parking would cost $2.719 million dollars. As soon as the City of Iowa City receives written confirmation from the Federal Transit Administration that the additional funding has been awarded, we would plan to exercise the option to construct the three additional floors. This has been the long standing position of the Council to pursue this additional capital funding from the Federal Government to build additional floors. cc: Joe Fowler Jeff Davidson Kevin O'Malley J 02-05-04 CITY OF IOWA CITY 410 East Washington Street Iowa City, Iowa 52240-1826 February 3, 2004 (3~9) 3s6-sooo (319) 356-5009 FAX www icgov.org 3ohn Shaw, AIA 314 Scott Court Iowa City, IA 52245 Re: Englert Civic Theatre Dear John: The City Council has reviewed your request at their February 2® work session to allow the placement of three concrete landings in the alley outside the exit doors of the theatre. They reviewed the concerns outlined in your request as well as the needs of the public right-of-way. They concluded that there are other options available that provide code compliant exits for the theatre without the use of the public right-of-way. Also, after reviewing the attached copies of photographs showing how neighboring properties were required to address the same issue without the use of the public right- of-way, I'm confident that you will appreciate the City's position of consistently not allowing use of the public alley. Sincerely, City Manager cc: City Council Matthew 3, Hayek, Englert Civic Theatre Board of Directors Doug Boothroy, Director of Housing and Inspection Services Tim Hennes, Sr. Building Inspector Rick Fosse, Director of Public Works ; DATE: January 29, 2004 TO: Steve Atkins and City Council FROM: Denny Gannon ~ RE: City Bridges The City of Iowa City currently owns and maintains 39 vehicular/pedestrian bridges within its city limits. (A bridge is defined by the Federal Highway Administration as a structure which spans 20 feet or more.) There are only 2 structures of this total which have load embargoes: · Second Avenue bridge spanning Ralston Creek; 10 tons · Meadow Street bridge spanning Ralston Creek; 6 tons All 39 bridges are inspected every 2 years, as required by law. The City of Iowa City also owns and maintains another 22 vehicular/pedestrian structures which span less than 20 feet. The structures with the larger spans are inspected every 2 years. In addition, the City of Iowa City owns and maintains 15 pedestrian-only bridges with various span lengths. Most of these structures are relatively new and are located on the City's trail system. The older footbridges are inspected every 2 years. cc: Ron Knoche Rick Fosse jw/mem/dg-bddge.doc 02-05-04 [ IP6 DATE: 2/4/2004 TO: Steve Atkins, City Manager FROM: Joe Fowler, Director of Parking & Transit RE: Court Street Transportation Center Web cam Knutson Construction has installed a web cam on the Sheraton Hotel overlooking the Court Street Transportation Center construction site. Barb Coffey, Document Services Supervisor, has arranged for the web camera to be accessed from the Iowa City website home page, icgov.org. By clicking on this link it is possible to have a real time view of the construction progress. Indexbc\memos\3-1J F.doc City of Iowa City IP7 MEMORANDUM 2/3/2004 To: City Council From: Drew Shaffer ~-')+ Re: Video Voter Project During the past few months the City Cable TV Division has worked together with the Center for Governmental Studies (CGS, see http://www.cgs.org) in Los Angeles, CA., on an initiative called the Video Voter Project. This Project entailed producing 8 minute video statements by Presidential candidates for distribution to access channels and Mediacom systems around the state prior to the Iowa caucuses. All Presidential candidates were invited to participate. Every candidate was presented with the same question: Why are you running for President, what do you see as the major issues facing America and what are your solutions? The purpose of the Project was three fold: to give citizens a chance to learn something more about the candidates than they could learn from 30 second commercials and debates where answers are limited to one or two minute responses; to give candidates a chance to talk to citizens on an equal footing - free of charge via access channels and Mediacom channels in ]iowa; and to educate all candidates about the nature and value of access channels. The Project was a success. The Cable TV Division was able to make arrangements to videotape Senator Kerry and Congressman Gephardt. Several other candidates wanted to participate but they could not adjust their schedules accordingly. The candidates and their staffs were all very appreciative of the efforts made by the City and CGS. Once the caucuses were concluded here the Cable TV Division assisted the Manchester, New Hampshire access station in proceeding with the same Project in that state. The Manchester access channel was then able to videotape Kerry, Dean, Edwards, Clark and Lieberman. Access centers in states with upcoming primaries are also being briefed on the Project building on the experience in ~owa and New Hampshire. Page 2 To: City Council Re: Video Voter Project This Project is the first of it's kind. It illustrates the value of using the access channels, which are free, to help citizens learn about the candidates who wish to represent them. Using City Channel 5 we hope to implement similar applications involving other local, County, State and Federal elections. If you have any questions or wish to discuss this matter further, please feel free to call me at 356-5046 or email me at drew- shaffer@iowa-city.org. Cc: ICTC Dale Helling ~ 02-05-04 City of Iowa City MEMORANDUM , DATE= January 28, 2004 ~ TO: City Manager FROM: Steven Nasby, Community and Economic Development Coordinator RE: Targeted Area Rehabilitation Program (TARP) Update At the _~anuary 15 Capital Improvements Program (CIP) meeting there were some questions about TARP. Briefly, TARP is a housing rehabilitation program that is available to homeowners with incomes up to 110% of the Iowa City median income that reside within one of the five targeted neighborhoods that were identified in the 2000 Housing Conditions Study as "targeted areas". These targeted areas were then designated by the City Council as eligible for City assistance. The City's role in these projects is two-fold. First, Housing Rehabilitation staff works with eligible homeowners to identify code compliance issues and develop a work list. When the homeowners enter a TARP contract our Housing Rehabilitation office coordinates and manages the project activities with the contractor(s) and homeowner. Funding for TARP comes from City issued General Obligation bonds. In FY04, the TARP housing rehabilitation budget was $100,000. The funds are distributed to the TARP projects in the form of 5% loan that is repaid to the City over a 20-year period. The following is a statistical summary of the program's performance from its inception in FY01. · Households Assisted (comp/eted or underwa?~ 9 · Total TARP Rehab Funds Committed $:~93,756 · Average TARP Project Cost $21,528 · Average Household Hedian Income 85% · Current Waiting List 4- households · Number of Loans Currently l~n Repayment 5 · CurrentTARP Loan Repayments $1,033\month Due to limited funding, TARP has not been very actively advertised. We are planning to advertise the program again in the near future to start lining up projects for FY05 and beyond. ~'f you have any questions or need additional information about TARP or the performance of the program please let me know. Cc: Karin Franklin, Director of Planning and Community Development i02-05-04 Iowa City Community School District January 26, 2004 R.J. Winkelhake, Chief of Police Iowa City Police Department 410 E. Washington Iowa City, IA 52240 Chief Winkelhake: I am writing to tell you about a wonderful field trip my fifth and sixth grade students had during a recent visit to the police station. Sergeant Troy Kelsay gave us an interesting tour of the station and a thorough explanation of the variety of work done by the police department. Officer Michelle Powills explained some of the methods used at crime scene investigations and she let my students test fingerprinting techniques. It was a wonderful follow-up to our Investigative Research Unit. I appreciate the time and effort put forth by your officers to give my students first hand information about solving crimes. Sincerely yours, Kathy Jepson EI,P Teacher, Hills and Lucas Elementaries WASHINGTON, DC 20510 ./ J'anuary 23, 2004 The Honorable Richard C. Shelby Cha/rman Senate Committee on Banking, Housing, and Urban Affairs 534 Dirksen Senate Office Building Washington, DC 20510 The Honorable Paul S. Sarbanes Ranking Member Senate Committee on Banking, Housing, and Urban Affairs 534 Dirksen Senate Office Building Washington, DC 20510 Dear Chalnnan Shelby and Senator Sarbanes: As you and your colleagues consider the reauthorization of the Transportation Equity Act for the 21st Century (TEA-21), we would like to propose a new program that would recognize small transit agencies that provide a level of service greater or equal to their larger counterparts but do not receive an equal share of federal funding. While the current Federal Transit Administration (FTA) formula for small urbanized areas (serving populations between 50,000 and 200,000) only takes into account population and population density, the formula for larger jurisdictions (over 200,000) takes into account the level of transit service provided, such as passengers per mile and passengers per hour. As a result, there are a number of smaller communities that provide higher levels of service to more riders per capita than their larger counterparts but receive far fewer federal dollars simply because of their population and the calculations of the formulas. You may recall that in response to concerns of small ' ransit intensive" communities, Section 3033 of TEA-21 required the FTA to report to Congress on the federal transit formula program and the needs of small areas with unusually high levels of transit service. In September 2000, FTA released "The Urbanized Area Formula Program and the Needs of Small Transit Intensive Cities" (FTA-TBP10-00-04). The study concluded that "sufficient issues exist to suggest that changes to the existing urban/zed area formula grants program should be considered in 2002-2003 as part of the FY 2004 and beyond reauthorization cycle." The study defined small transit intensive communities as those that: have transit systems with vehicles that are heavily used by the public; provide a high level of service to their citizenry;, have a high rate of set, rice consumption by their populations, and have ~ervice levels that are significantly greater than would be predicted given its population and density. The study measured transit intensity for each community serving a population between 50,000 and 200,000 using the following service factors: ~' Passenger miles per vehicle revenue mile > Passenger miles per vehicle revenue hour >' Vehicle revenue miles per capita ~' Vehicle revenue hours per capita ~' Passenger miles traveled per capita ~' Passenger trips per capita According to the 2000 FTA study, over 70 communities across the country between 50,000 and 200,000 in population meet at least one of the statistical qualifiers to be defifa~l as~a-nsit ~mensi-ve. In Jury, FTA upflaled thatlist ~slng inof~ ~6~t dat~, ~d there are now 90 communities that meet at least one qualifier. We strongly support a proposal that is included in the TEA-21 reauthorization recommendations of the American Public Transportation Association (APTA) to establish a "High Intensity Small Urbanized Area Formula Program" as a separate tier under 49 USC 5307 that would distribute funds to eligible transit agencies that meet or exceed one or more of the six service factors outlined in. the FTA study. APTA has proposed funding the program at $35 million in FY 2004 and increasing at $3.72 million each subsequent year, with a distribution of funds that would be based on a formula that assigns a dollar value to the service factors in the FTA study. Funds would be apportioned by FTA directly to eligible agencies and could be used for the same eligible activities as the Section 5307 funds provided to systems with populations over 200,000. The list of systems receiving fimds from the program would b~ updated by FTA each year. We hope that you will strongly consider this important improvement on the current FTA formula for small transit agencies, and would be pleased to provide additional information or answer any questions at your convenience. Sincerely, BUILDING PERMIT INFORMATION January 2004 KEY FOR ABBREVIATIONS Type of Improvement .' ADD - Addition ALT- Alteration REP- Repair FND - Foundation Only NE W - New OTH - Other type of construction Type of Use: RSF- Residential Single Family RDF - Residential Duplex RMF - Three or more residential RAC - Residential Accessory Building MIX- Mixed NON - Non-residential OTH- Other ~a~¢: 2 City of Iowa City Date: 2/2/2004 Extraction of Building Permit Data for To: I/1/2004 Census Bureau Report From: 1/31/2004 Type Type Permit Number Name Address lmpr Use Stories Units Valuation BLD03-00997 LENNI & ANNA KANCAS 1010 HIGHWOOD ST ADD RSF I 0 $250,000 SINGLE STORY ADDITION BLD04-00007 KENNETH K & JEANETTE A 38 POST RD ADD RSF 2 0 $39,300 SECOND FLOOR MASTER BEDROOM ADDITION AND FIRST FLOOR DINING ROOM ADDITION BLD04-00020 ELKADI, HANI K 1923 CALVIN AVE ADD RSF 1 10 $25,000 ADDITION AND ALTERATION OF SFD BLD04-00038 KINSEY, KENNETH K 38 POST RD ADD RSF 2 0 $11,875 SCREEN PORCH ADDITION TO SFD BLD04-00003 LEONA SLOAN 1410 OAKLAWN AVE ADD RSF 2 i $10,000 CONVERT CARPORT TO GARAGE, ADD DECK BLD04-00012 NEEMS, RONALD G 1801 MORNiNGSIDE DR ADD RSF 4 10 $7,500 SCREEN PORCH ADDITION TO SFD BLD03-01005 RUBY E MACGOWAN 707 ARBOR DR ADD RSF 1 0 $7,000 SCREEN PORCH OVER EXISTING DECK BLD04-00019 JAMES ALLEN & CAROL AN 2302 MIAMI DR ADD RSF 2 10 $1,600 DECK ADDITION TO SFD BLD02-00553 JOHN FITZPATRICK 222 RONALDS ST ADD RSF 1 2 $0 EXTERIOR STAIRS AND RAILING FOR SFD Total ADD/RSF permits: 9 Total Valuation: $352,275 BLD03-01029 MGD LC 1602 1/2 SYCAMORE ST ALT NON 1 0 $50,000 REMODEL EXTERIOR WALLS OF FORMER AUTO REPAIR SHOP BLD03-01020 NEWMAN, FRANK G 115 HIGHWAY 1 WEST ALT NON 2 1 $40,000 ALTERATION OF FORMER PLAYLAND INTO TANNING STUDIO BLD04-00009 TOWNCREST INVESTMENT: 2404 TOWNCREST DR ALT NON 1 2 $30,000 REMODEL MEDICAL LABORATORY AREA BLD04-00013 CODY WALTER 300 SCOTT CT ALT NON 2 10 $20,687 CHANGE OF USE FROM HAIR SALON TO CHIROPRACTIC CLINIC BLD04-00027 GAFFEY, MARTIN R 264 SCOTT CT ALT NON 2 10 $17,777 ALTERATION OF TENANT SPACE TO BARBERSHOP BLD03-01014 GOODWILL INDUSTRIES OF 1410 S 1ST AVE ALT NON 1 3 $13,000 INTERIOR REMODEL OF DISTRIBUTION CENTER BLD04-00017 NAPLES 1 LLC 2730 NAPLES AVE ALT NON 1 0 $8,500 TENANT FINISH OF UNITS 104 & 105 ROCK OF AGES MEMORIALS BLD03-01027 MARK ZINIEL 325 3RD ST ALT NON 1 0 $1,500 INTERiOR ALTERATION OF OFFICE SPACE BLD04-00041 MAIN STREET PARTNERS 325 -93 COLLEGE ST ALT NON 2 0 $1,000 ALTER PORTION OF BARBERSHOP INTO CLOTHING SALES Total ALT/NON permits: 9 Total Valuation: $182,464 BLD04-00021 DICK & DEB GILBERT 1524 SOMERSET LN ALT RDF 1 10 $19,192 BASEMENT FINISH OF DUPLEX UNIT Page: J City of Iowa City Date: 2/2/2004 Extraction of Building Permit Data for To: I/I/2004 Census Bureau Report From: 1/31/2004 Type Type Permit Number Name Address lmpr U~ Stories Units Valuation [ Total ALT/RDF permils: I Total Valuation: $19,192 [ BLD04-00037 JACKSON SQUARE ASSOCLt 400 S DUBUQUE ST ALT RMF 1 0 $5,000 ADD CONNECTING DOORS AND CONVERT LIVING ROOMS TO BEDROOMS 1N MULTI-FAMILY DWELLING [ Total ALT/RMF permits: 1 Total Valuation: $$,000 [ BLD04-00043 NANCY R HAUSERMAN 729 N LINN ST ALT RSF 2 0 $70,000 KITCHEN/BATHROOM REMODEL OF SFD BLD03-01025 HODGE CONSTRUCTION CC 609 ST THOMAS CT ALT RSF 2 0 $12,500 Basement Finish BLD03-00873 LARRY D & CHERYL A MCC 3739 DONEGAL CT ALT RSF 2 0 $12,000 Partial finish of basement BLD04-00010 AFFORDABLE GARAGES INI 3729 DONEGAL CT ALT RSF 4 I0 $7,000 BASEMENT FINISH OF SFD BLD04-00022 GLENN, DANIEL K 4507 DRYDEN CT ALT RSF 1 10 $6,750 CONVERT SCREEN PORCH TO HABITABLE HEATED SPACE BLD04-00036 RONALD J & FRANCES J CA] 1322 2ND AVE ALT RSF 1 0 $3,300 GAS FIREPLACE BLD04-00015 WOODS, KATHLEEN A 606 S JOHNSON ST ALT RSF 0 0 $3,000 BATH REMODEL 1N SFD BLD04-00035 CHRIS ATCHISON 409 KILLARNEY RD ALT RSF 1 0 $3,000 REMOVE WOOD BURNING FIREPLACE AND INSTALL GAS FIREPLACE BLD04-00024 GLEN R MOWERY 1026 ST CLEMENTS ST ALT RSF 2 10 $1,000 REMOVE KITCHEN WALL AND ENLARGE UPSTAIRS BATHROOM BLD04-00004 IRMA R HERRING 2218 H ST ALT RSF 2 0 $987 INSTALL REPLACEMENT EGRESS WINDOWS IN BEDROOMS Total ALT/RSF permits: 10 Total Valuation: $119,537 l BLD03-00596 GREGORY MCDONALD 943 S GILBERT ST NEW MIX 4 10 $1,629,731 4 STORY BUILDING WITH COMMERCIAL AND 3 STORIES OF RESIDENTIAL Total NEW/MIX permits: 1 Total Valuation: $1,629,731 [ BLD03-00656 CITY OF IOWA CITY 170 E COURT ST NEW NON 2 0 $5,974,000 MULTI-LEVEL PARKING FACILITY WITH BUS DEPOT AND DAYCARE ON FIRST LEVEL Total NEW/NON permits: I Total Valuation: $5,974,000 ~ BLD04-00008 SADDLEBROOKMEADOWS 71 PRIMROSECT NEW RDF 2 2 $197,130 DUPLEX WITH SINGLE CAR GARAGES 71-73 Primrose Court Total NEW/RDF permits: I Total Valuation: $197,130 ~l 1 Page: 4 City of Iowa City Date: 2/2/2004 Extraction of Building Permit Data for To: 1/1/2004 Census Bureau Report From: I/31/2004 Type Type Permit Number Name Address lmpr Use Stories Units Valuation BLD03-00931 UNIVERSITY VIEW PARTNI~ 512 S DUBUQUE ST NEW RMF 3 12 $1,398,039 12 PLEX CONDOMINIUM APARTMENT BUILDING BLD03-01013 FRANTZ CONSTRUCTION C~ 1637 CLIFFORD LN NEW RMF 1 3 $322,438 Three unit condo's town house style with two car garages and walkouts 1637-1641-1645 Clifford Ln. Total NEW/RMF permits: 2 Total Valuation: $1,720,477 ~ BLD03-01015 OAKES DEVELOPMENT LTl 2049 BRISTOL DR NEW RSF 2 1 $390,000 S.F.D. WITH THREE CAR GARAGE BLD03-01021 SOUTHGATE DEVELOPMEN 57 CHARLES DR NEW RSF 2 1 $210,000 S.F.D. WITH TWO CAR GARAGE BLD04-00002 TOM JIRSA 2343 KRISTIAN ST NEW RSF 2 1 $196,230 SFD WITH ATTACHED 2 CAR GARAGE BLD04-00001 ARLINGTON DEVELOPMEN' 182 ASHFORD PL NEW RSF I 1 $185,000 SFD WITH ATTACHED 3 CAR GARAGE BLD03-00917 PLUM GROVE ACRES INC 71 HUMMINGBIRD LN NEW RSF 1 1 $177,675 SFD WITH ATTACHED 3 CAR GARAGE BLD03-00919 HLC COMPANY 103 HUMMINGBIRD LN NEW RSF 1 I $167,763 SFD WITH ATTACHED 3 CAR GARAGE Total NEW/RSF permits: 6 Total Valuation: $1,326,668 I BLD03-00849 BETTY J BEASLEY 920 E BURLINGTON ST REP RMF 2 0 $17,827 REPLACE WINDOWS IN TWELVE PLEX TotaIREP/RMF permits :1 TotaIValuation: $17,827I BLD04-00039 CITY OF IOWA CITY IOWA 2667 INDIGO CT REP RSF 2 0 $12,000 FIRE REPAIR BLD04-00006 BILL SUEPPEL 1408 BRISTOL DR REP RSF 2 0 $2,500 WINDOW REPLACEMENT IN SFD Total REP/RSF permits: 2 Total Valuation: $14,500 i GRAND TOTALS: PERMITS: 44 VALUATION: $11,558,801 I I Benton Hill Park Final Design Plan Open House Tuesday, February 10, 2004 Roosevelt School - Media Center 5:30 - 7:30 PM Over the past few months, residents of the Miller Orchard Neighborhood Association have been working with Shoemaker-Haaland Engineers, a local firm contracted to facilitate the design of the new neighborhood park. Benton Hill Park, the suggested name for the park is 3.5 acres and is located at the comer of Miller and Benton Street. Shoemaker-Haaland representatives and City staff will be available at this open house to answer your questions as you take the opportunity to look at the Final Design Plan for the new park. Stop by at any time between 5:30 and 7:30! If you don't have a chance to attend the open house and would like information, please feel free to contact Marcia Klingaman, Neighborhood Services Coordinator at 356-5237 or Marcia-Klingaman~iowa-city.org. This invitation is' being sent to neighbors in the Oaknoll Retirement Community as well as the Weeber-Harlocke neighborhoods. MINUTES OF THE JOINT MEETING OF THE CORALVILLE CITY COUNCIL, IOWA CITY CITY COUNCIL, IOWA CITY SCHOOL BOARD, NORTH LIBERTY CITY COUNCIL AND JOHNSON COUNTY BOARD OF SUPERVISORS JANUARY 21, 2004 TABLE OF CONTENTS Page Discussion: New 12th Avenue Developments ................................................................................. 1 City of Iowa City: League of Women Voters/Regional Government Presentation ......................... 2 Iowa City Community School District: Partnerships ...................................................................... 4 CDBG Block Grant - Wood School and North Corridor Elementary ................................ 4 Iowa City Community School District: Housing ............................................................................. 4 Johnson County: Legislative Priorities ............................................................................................ 4 Johnson County: Jail Update ........................................................................................................... 5 Johnson County: State Funded Tax Credits .................................................................................... 5 Scheduling Date and Time of Next Meeting ................................................................................... 6 Reverend Bob Welsh: Senior Assessment ....................................................................................... 6 Chairperson Neuzil called the joint meeting to order in the Johnson County Administration Building at 4:31 p.m. Coralville City Council members present were: Henry Herwig, John Lundell, Jean Schnake, and John Weihe. Also present: Coralville Mayor Jim Fausett. Iowa City City Council members present were: Ernie Lehman, Mike O'Donnell, Regenia Bailey, Bob Elliott, Dee Vanderhoef, and Ross Wilburn. Iowa City School Board members present: Lauren Reece, David Franker, and Peter Wallace. Johnson County Board of Supervisors members present were: Pat Harney, Mike Lehman, Terrence Neuzil, and Carol Thompson. North Liberty City Council members present were: James Moody and Thomas Salm. Also present: North Liberty Mayor Clair Mekota. Other city and county officials and staff present were: Coralville City Administrator Kelly Hayworth, Iowa City City Manager Steve Atkins, Iowa City City Attorney Eleanor Dilkes, Iowa City City Clerk Marian Karr, Johnson County Council of Governments Executive Director Jeff Davidson, North Liberty City Manager Brian James, Johnson County Board of Supervisors Executive Assistant Mike Sullivan, and County Auditor's Office Administrative Secretary Casie Kadlec. DISCUSSION: NEW 12TH AVENUE DEVELOPMENTS Neuzil said that the 12th Avenue process includes the City of Coralville, North Liberty, the Iowa City Community School District, and Johnson County. Thompson said that there is a meeting on the topic scheduled for January 28, 2004, which she hopes will be attended by representatives from all entities. She explained that the municipalities received a Federal grant through JCCOG for about $1 million and the County is also applying for a grant for 80% of a sidewalk trail through ECICOG, but has rmt heard the outcome yet. She said they still need to figure out what share of the total cost each municipality will pay. Thompson said that Coralville will be the lead on the construction, Informal Minutes: January 21, 2004/page 2 which they'll need to set up with the School District. Iowa City School Board Member Peter Wallace asked what the schedule is for Forevergreen Road. M. Lehman said that the County doesn't have the road on the 5-Year Road Plan. Thompson said that land has to be deannexed first. Thompson asked if they are still planning on the road being the dividing line for North Liberty and Coralville. North Liberty Mayor Clair Mekota replied that there is an agreement that once the road is deannexed, North Liberty will improve the street and share the cost of the intersection on Highway 965 as soon as the legal work is finished, but the process is at a standstill. Coralville Mayor Jim Fausett said that Coralville doesn't have any further information and until the deannexation, Coralville won't proceed. North Liberty City Manager Brian James said that the process is at a standstill and it's possible North Liberty will have to force the issue. Thompson asked if the first school building to be built will open onto Front Street and the second onto Forevergreen. Mekota agreed and said that luckily Front Street is already finished. Coralville City Council Member John Weihe said that he's not sure that saying the ball is entirely in Coralville's court is a fair representation as far as deannexation is concerned. Coralville City Manager Kelly Hayworth said that Coralville doesn't have any resolution as to how 12th Avenue will be paid for, which is a big part of the problem. He said that some of the deannexation is based on how the road is worked out. He said that Forevergreen Road will be a problem until annexation and deannexation occurs. Hayworth said that Coralville bonded for the road and has an agreement with North Liberty, but it's all based on getting the annexations and deannexation completed. Thompson asked how long deannexation takes if an annexation takes about year to complete. Hayworth said that deannexation doesn't take as long, but it's a question of fighting agreements, which could cause a delay. He said that North Liberty's City Attorney has said that they don't want to be annexed until they know what is going on with the road. He said otherwise the agreement will not be fulfilled without both the deannexation of North Liberty and the annexation by Coralville. He said that without cooperation by the landowners, they won't be able to proceed further without forcing the issue, which could take longer. Thompson said that 12th Avenue is moving slowly but Forevergreen Road isn't moving at all. She said that it won't be finished when the school is. Hayworth said that the issue with completing both roads in one summer would be very difficult. He said that currently there are 2 summers before the school opens in the fall of 2005, but they're running out of time this summer to get started on either road, so at least one road probably wouldn't be paved before the school is completed. He said that several entities will have to decide which road is more important. He said that there is a lot of road to get both done during the 2005 construction season. CITY OF IOWA CITY: LEAGUE OF WOMEN VOTERS/REGIONAL GOVERNMENT PRESENTATION Informal Minutes: January 21, 2004/page 3 Iowa City Mayor Ernie Lehman explained that the League of Women Voters has approached Iowa City, as they have other entities in the county, to make a presentation. E. Lehman said that Iowa City informed them that the Joint Meeting would be the forum for them to make their presentation, however, the League did not concur so Iowa City will schedule a separate meeting with them. Iowa City City Council Member Ross Wilbum said he watched the League's presentation to the Board of Supervisors on Public Access Television. Wilburn said that there are people interested in having the topic discussed at the Joint Meeting. Thompson said that the League suggested having a unified communications system as a first step towards cooperation. E. Lehman said that Iowa City is looking at upgrading their communication system in the next year or so and he would encourage other municipalities in the county to get together on the project. He said that Iowa City is going to be hiring a consultant to look at their current equipment and needs. He suggested that if the different entities could use the same sort of communication system, they could probably all save money and have a much better system. He said that Iowa City will be contacting each municipality for that purpose. Weihe asked if Iowa City would consider rurming the communications through the Johnson County Board of Supervisors since the County encompasses all of the entities and is currently running Coralville's system. E. Lehman said that there aren't any preconceived notions, but they do need to look at the entire issue of communications. Iowa City City Council Member Bob Elliott said that it appears to make sense. E. Lehman said that a consultant could give feedback on that issue. Iowa City City Council Member Dee Vanderhoef said that the consultant is the first piece of the collaboration so they ail can have a countywide assessment of what is needed. Neuzil said that the Johnson County Mutual Aid Association is also interested in participating in planning a potential county~vide communication system. He said that he and E. Lehman presented this idea to Federal Legislators and they believe that there's the potential for finding funding soumes from the Federal Government. He said that currently they've pursued the Homeland Security monies distributed last year, but no one was successful in obtaining money for communications. He said that the funding process often takes about 3 years to receive attention, and they are in year 3. Neuzil said that the League of Women Voters discussed several other issues including townships, which the County believes is a good deal because it only costs $2,500 for 22 townships to have 4 elected officials each. He said that they also discussed communicating with different entities on fire districts. Neuzil said that the League of Women Voters' presentation is very good. Neuzil said that he pointed out to the League that government will have to step up to show leadership in regards to government efficiency, which many times means having less employees. He said that many times consolidation doesn't happen because it's very difficult to phase out employees. He said that the different governments have to be prepared to provide that leadership if the entities are talking about consolidating things like a dispatch center. Informal Minutes: January 21, 2004/page 4 IOWA CITY COMMUNITY SCHOOL DISTRICT: PARTNERSHIPS CDBG Block Grant - Wood School and North Corridor Elementary Wilburn said that he cannot participate in this conversation due to his affiliation with a group that receives Community Development Block Grants. Iowa City School Board Member Lauren Reece said that as the School District implements $40 million in bond money, they are actively seeking partnerships to maximize the facilities that they are building to reach as much of the community as possible. They are in the process of applying for a Community Development Block Grant that will fund a Family Resource Center at Grant Wood Elementary. Reece explained that they are looking at a 2,200 square foot space that will be owned by the School District, but run by the Neighborhood Centers of Johnson County. The space will be used to provide a wide assortment of programs that is desperately needed in that part of town. She said this building would give Neighborhood Centers the opportunity to expand their preschool and after-school programs, parent classes, and adult ESL. Reec¢ said that the School District is also partnering with the City of Coralville to build a jumbo gym at the North Corridor Elementary school, which will facilitate community programs after school hours. The School District is also hoping to work with the City of North Liberty on building outdoor equipment at the elementary. Iowa City School Board Member David Franker said that the School District is also partnering with North Liberty to add extra gym space, which will allow some junior high ballgames to be played at the North Liberty Community Center. IOWA CITY COMMUNITY SCHOOL DISTRICT: HOUSING Reece thanked the City of Iowa City on behalf of the School District for putting the housing issue on the front burner in terms of the concentration of Section 8 and low income housing in areas of the community which render schools with disproportionate amounts of kids with high needs due to living in poverty. Reece said that she appreciates Iowa City's willingness to discuss the issue and consider policies to help balance the issue. JOHNSON COUNTY: LEGISLATIVE PRIORITIES Neuzil said that there will be several opportunities in the next few months to be a part of what's going on at the State of Iowa with tax credits. He asked people to also be aware of what is going on with the Chamber of Commerce and attend their legislative meetings. Neuzil announced that the Chamber of Commerce Legislative trip is February 19, 2004. Neuzil said that Johnson County's entities have several legislators that work together very well, but there are also legislators that represent portions of the County who aren't seen as much. Neuzil reported that the Chamber of Commerce is also sending a delegation to Washington D.C. from February 23-25, 2004. Neuzil and Hamey will be attending for the County as well as several representatives from the other municipalities. He said that if there are issues that need to be presented to the Federal Legislators, let the delegation Informal Minutes: January 21, 2004/page 5 know soon. Neuzil said that these meetings are particularly important because the delegation meets the Legislator's staffs who are really the people to be talking to. JOHNSON COUNTY: JAIL UPDATE Neuzil said that the County has put together a Criminal Justice Coordinating Committee as recommended by the Jail Task Force. Currently the Committee is looking at possible alternatives because the message the County received from the Task Force was to pursue alternatives before pursuing a new building. Harney said that many of the alternatives are already being used in other communities, like wrist bracelets for work release, which needs to be better structured before Johnson County is willing to pursue it. He said that the County Attorney has designated a full-time assistant to coordinate these different possibilities. He said that they're looking at putting a group together to interview people with possible mental health issues, who if properly medicated could be left in the community to await their trials. He said that the ideas that are the most realistic need facilities in order for them to work, like structured classrooms. He said that by Code, these people have to be monitored by law enforcement officials. He said that there's no room to expand or remodel the Jail and the State Jail Inspector is already criticizing them for lack of exercise room. Iowa City City Council Member Mike O'Donnell asked how much was spent last year transferring prisoners. Budget Coordinator Jeff Home replied that they spent $396,000, which was an increase from the previous year. Harney said that they've also spent about $1 million on upgrading air quality, heating and ventilation systems, and sewer pipes. Neuzil said that no matter what is decided it will take a few more years before the problem is solved. Hamey said that the most important thing to the Board of Supervisors is having the alternatives supported by the Sheriff, the County Attorney, the Court System, and Iowa law. JOHNSON COUNTY: STATE FUNDED TAX CREDITS Neuzil said that State Funded tax credits were brought up at a meeting the Board had with State Senator Joe Bolkcom. He said that while the different municipalities are putting their budgets together they should be aware of the possibility that the State might not fund the tax credits. Home said that the County has chosen to assume that most of the credits won't be funded because the issue won't be resolved until after the County's budget is finished. He said that the main issue the County is having is with the Homestead Credit. Home said that last year the problems stemmed from the Elderly and Disabled Credit, the Military Credit, and the Homestead Credit. He said that the last 2 years the County absorbed the cost of the Military Credit and the Elderly and Disabled Credit and did not pass it on to the taxpayer, but not the Homestead credit. Home said they need to decide how to proceed this year. Thompson said that the County also paid the money to the Cities and Schools as if it had been paid to them by the State. She said that the County covered the difference because they found out about the credits after everyone's budget had already been certified, and the Cities and School didn't have any Informal Minutes: January 21, 2004/page 6 more money than the County did. She said the credits the County paid were a small amount of money, but since they've been warned this year, the Cotmty isn't going to pick up the difference unless it is required to. She said the County wanted to let the Cities and School District know that if the Legislature doesn't pay the credit, the Board will be passing the credits on. M. Lehman said that by paying the difference services have to be cut because the County is at the tax cap in the General Levy. Neuzil said that the Board sent a message to Senator Bolkcom that the State can continue to pass on their tax credits and problems down to the local level, but if they think that it's not increasing taxes they're wrong. SCHEDULING DATE AND TIME OF NEXT MEETING The next Joint Meeting will be April 21, 2004 at 4:00 p.m. and hosted by the City of Iowa City. REVEREND BOB WELSH: SENIOR ASSESSMENT Reverend Bob Welsh said that last year the Community Assessment Task Force reported on a number of groups that deliver services to seniors. He said that the purpose of the Task Force is to gather information to help service providers and decision-makers make decisions that help Johnson County become a friendlier place for seniors. Since the last update, the Task Force has mailed out 2,000 surveys and received 1,200 back. Surveyed areas include: Health & Supportive Services; Housing; Transportation & Mobility; and Opportunities to participate in work, leisure, and other activities. Welsh said that they're now planning on sending out 530 surveys to organizations that can assist making Johnson County a friendlier place. These organizations include health services providers, owners of rental properties, realtors, builders, employers, faith based organizations, leisure providers, transportation providers, and transportation planners. The third phase in the project is to bring in focus group to fill in any gaps and then the Task Force will share the findings with decision-makers in order to help them facilitate making decisions. Adjourned at 4:40 p.m. Attest: Tom Slockett, Auditor By: On the day of ,2004 By Casie Kadlec, Recording Secretary Sent to the Board of Supervisors on January 29, 2004 at 12:00 p.m.