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Home My WebLink About1997-10-21 Info PacketCITY COUNCIL INFOR 4ATION PACKET October 10, 1997 IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 MISCELLANEOUS ITEMS Memorandum from City Manager: Parking Enforcement - 2:00 a.m. to 6:00 Downtown Memorandum from City Manager: Downtown Improvement Districts Memorandum from Police Chief to City Manager: Neighborhood Watch Meeting Letter from City Manager to John Gross: Downtown Issues Letter from Assistant City Manager to Thomas Bredeweg (Iowa League of Telecommunications Memorandum from City Clerk: Introduction of PCRB Members Memorandum from Finance Director and Public Works Director: Summary I a.m. ~(~ ?~7 3(o5 of City Council Direction from the October 6 Informal Meeting Regarding Ideas for Changes in Wastewater/Water Rates and Other Ordinance Changes Memorandum from Planning and Community Development Assistant Director to City J~.~ Manager: Status of Railroad Interchange Relocation Project Memorandum from JCCOG Traffic Engineering Planner: Update on Current Intersection Upgrade Projects Iowa City Police Department Use of Force Report - September 1997 Building Permit Information - September '1997 Notice: Purchase of Equipment Agenda: October 9 Johnson County Board of Supervisors Formal Meeting Agenda: October 9 Johnson County Board of Supervisors Formal Meeting Agenda: Council Candidate Workshop - October '15, '1997 Investment Report - Fiscal Year Ended June 30, '1997 [Council packets only] Central Procurement and Services Division Annual Report - FY97 packets only] Copy of letter from Mayor regarding City Hall Day. 3(°57 .%55 [Council ."~t~..~' M City. of Iowa City MORANDUM Date: October 7, 1997 To: City Council From: City Manager Re: Parking Enforcement-- 2:00 AM to 6:00 AM Downtown downtown parking restriction One of our police officers, Officer Mebus, is assigned to associated with 2:00 AM to 6:00 AM parking enforcement and also the importance of policy position being that the enforcement will occur as outlined. CC: R. J. Winkelhake Officer R.A. Mebus Chuck Schmadeke Im\mem\sal O-3.doc ***********--********** TO: ChiefR.J. Winkethake FROM: Officer R.A. Mebus #~ REF: 2-6 Parking Enforcement DATE: September 22, 1997 In recent weeks I have seen the discussion between the city council pertaining to the 2-6 parking ordinances for the downtom area. There seems to be a debate as to keeping the ordinance in place or repealing it. Perhaps information concerning how we use the ordinance would benefit the council in a decision. Iowa City Ordinance 9 - 4 - l(a)19 prohibits parking motor vehicles in the designated areas throughout the downtown area after 2:00 AM until 6:00 AM. It is my understanding that this ordinance allows the Iowa City Street Department to have removed all vehicles parked in the 2-6 zones to facilitate the cleaning and maintenance of the downtown streets and alleys. I do believe that the ordinance, as is, provides a great benefit the efforts of the ICPD and the Iowa City Streets Department. I have been assigned to the downtown area (area 1) since the first of the year. There have been many occasions where it was necessmy to remove vehicles from part or all of the 2-6 zones to allow the Streets Department to complete their mission, With the 2-45 ordinance in place, the people of Iowa City have been given due warning that theh' vehicle may be towed if needed dmSng the time period. The areas are clearly posted and the ordinance has been in effect long enough for all to have common knowledge of its existence. There have been concerns expressed as to persons working in the downtown area after 2:00 AM. The benefit of working the stone area all year has been the ability to get to know the area, businesses and the people of those businesses. When the need has arisen for vehicles to be towed, we have been very successful in contacting those persons still working downtown, to have them move their vehicles. In the event of snow removal, it usually requires them to shnply move it to an area that has ah'eady been cleaned. If contact with these persons is unsuccessful by phone, we know who most of the cars belong to and where they are working and we then try to make face to face contact with them. This has proven successful. There has only been one vehicle towed that belonged to someone still working in the downtown area this year. As it turned out, the person was in fact notified, but the vehicle was broken down and would have needed to be towed anyway. When it comes to daily enforcement of the ordinance, we do have the ability to issue parking tickets in these areas. It is the cmxent practice of the 11-7 watch to delay issuing the tickets until after 3-3:30 AM to allow those persons working sufficient time to complete their tasks and remove their vehicles. Those persons leaving vehicles after that time are most ofton not business owners or employees of those businesses. It should also be noted that the daily enfomement effort is governed by the availability of officers in between answering citizen's calls for service and high priority pro-active efforts. With the ordinanbe in place, we also have the ability to support the efforts of the Parking Department. With some regularity, we find vehicles parked in violation of the 2-6 ordinance that are in fact on the tow list. We can then impound the vehicle because of the violation and assist the effort to collect delinquent parking fines. As one who works the area and directly assists the efforts of the Street Depa~nent, 1 do believe that the ordinance is a benefit to the combined efforts of the city departments. Should the council decide to repeal the ordinance, I foresee a greater burden in removing a much larger number of vehicles to complete various street maintonance activities. Thank you for your time concerning this matter. CC: Lt. R. Wyss file City of Iowa City VIEIVIORA' IDL V! Date: October 6, 1997 To: City Council From: City Manager Re: Downtown Improvement Districts The other day David Schoon was discussing downtown issues with business people and the concept of a self-supported municipal improvement district (SSMID) or more generally referred to as a business improvement district (BID) was raised. Last summer one of our Planning interns gathered background information regarding SSMIDs. "Self-Supported Municipal Improvement Districts: An Overview" and "Survey of Iowa SSMID Districts - 1996". The following is information regarding assessed (taxable) values and collected property taxes on of the comments was '~vhy should we support a SSMID when we already pay so much in property tax ($1,120,000) in downtown". The table below provides estimates for those figures. CB-10 Taxable Properties CB-5 Taxable Properties City-Wide Total CB-10 & CB-5 as a % of Total Estimated Estimated Estimated Taxable Total Property Total City Values Tax Revenue Property Tax (All Taxing Revenue Entities) $87,710,000 $2,720,000 $1,120,000 $17,695,000 $550,000 $230,000 $1,593,600,000 $49,449,000 $20,390,000 6.6% 6.6% 6.6% If a SSMID were established, the SSMID property tax levy would generate additional revenues for programs and services of interest to the downtown business community. The amount of the SSMID property tax levy would determine the amount of funds available. The following chart provides estimates based on different levy rates. 2 CB-10 Taxable Properties- Revenue CB-5 Taxable Properties - Revenue SSMID Levy of $1.00 per $1,000 of Assessed Value $87,710 SSMID Levy of $3.00 per $1,000 of Assessed Value $263,130 SSMID Levy of $5.00 per $1,000 of Assessed Value $438,550' $17,695 $53,085 $88,475 These additional revenues could be used for additional maintenance and security, physical improvements, marketing and promotional activities, and economic and business enhancement initiatives. Im\mem\sa10-6.doc · Self-Supported Municipal Improvement Districts: An Overview What is a Self-Supported Municipal Improvement District? A Self-Supported Municipal Improvement District (SSMID) is an entity focused on promoting and maintaining the economic health of designated industrial, commercial or historical districts. SSMIDs are most commonly used in commercial or central business districts. They have two fundamental purposes, First, SSMIDs provide a funding source for physical improvements and enhancements in their respective districts. The second purpose is to provide management services such as security, maintenance and marketing for the district. SSMIDs also act as a united voice to advocate business policy positions on behalf of district property owners. SSMIDs are established by city ordinance and SSMID activities are funded by a mandatory special property tax levied on the commercial property owners within the designated district. Why Establish a Downtown SSlVIID? Generally, Self-Supported Municipal Improvement Districts (SSMIDs) are established to meet the need for a higher level of municipal services and to perform development planning. A SSMID gives the business community and stakeholders a tool to improve municipal services in the face of shrinking revenues and competing priorities. Downtowns have been forced to compete with suburban office-parks and shopping malls which often offer a higher level of consumer convenience and beautification investment. These single-ownership enterprises allow the parks and malls to capitalize on high-standard uniform plans. A SSMID provides downtown business and property owners with the common plan and vision necessary to compete with these new market forces. The health of the metropolitan economy is significantly correlated with the health of the downtown economy. A SSMID gives individual property owners a network to influence decisions made about issues outside their property line, but which have a direct effect on the value of their property and success of their business. Encourages a public-private' partnership when planning for future development in the central business district. An organization separate from the local municipal government can be established to govern the SSMID. This allows property owners within the district a level of self-governance. The district's bonding capability gives the downtown a much more effective capital raising tool than simple fund raising. What Services are Provided by $SMIDs? A number of different types of services are provided by the more than 2,000 business improvement districts across the country. Services often provided include the following: Public Capital Facility Improvements. The creation of sewer or road improvement districts, financing new parking ramps or other capital facilities, and constructing streetscape improvements. Supplementing City Services Business districts often require a higher level of maintenance and security. SSMIDs provide these services as an addition to those provided by the city in order to protect the district's investment in physical improvements as well as to improve the attractiveness and marketability of the central business district. Some districts have taken over management of city parking ramps and streets in an effort to improve access and mobility in the district. Marketing and Promotional Activities In an effort to improve the economic climate of the district, many SSMIDs provide several non-governmental services that include sponsoring special events and financing various activities aimed at .improving the retail climate of the district. 2 situation gives improvement districts a long-term and equitable financing source without significant member opposition. This method translates into a direct financial commitment by the members which often fosters the direct personal involvement and interest of t.he members. Without exception, the initiative to establish a SSMID comes from the property owners and business leaders within the proposed district. There are two major steps in establishing a SSMID. First, a petition must be signed and submitted by the property owners within the proposed district. Also, the city council must adopt an ordinance establishing the SSMID. In Iowa, the State Code outlines the information required in the petition and the petition approval process. Economic Development and Business Enhancement Initiatives Management improvement programs and business recruitment and retention programs aimed at enhancing the long-term attractiveness of the district have been part of some SSMID plans. Social Development SSMIDs have organized programs involving healthcare, housing, and police services in an effort to combat homelesshess and discourage panhandling in business districts. How to Establish a SSMID? SSMID funding capabilities are established by state enabling legislation. In Iowa SSMID revenues are collected as a property tax levy. Iowa legislation outlines the general requirements for creation of a SSMID; however, the city and district property owners have broad flexibility in structuring the SSMID to meet their specific needs and preferences. By creating a SSMID, business and property owners are voluntarily agreeing to a mandatory assessment. This Required Petition Information The signatures of at least 25 percent of the total number of property owners within the proposed district, representing at least 25 percent of the total assessed value of property within the district. A description of the district boundaries (must only include properties zoned for commercial or industrial uses or properties within a designated historic district) The name of the proposed district. The maximum rate of tax. This can be stated either in terms of a maximum rate for each of the three types of funds (debt service, capital improvement and operation) or a maximum total rate for all three. A purpose statement, which generally or specifically describes proposed services or improvements. A statement specifying that tax funds in the operation fund may be used for maintenance of capital improvements. Required Petition Approval Process The petition is filed with the City Clerk The petition is presented to the City Council. The petition is referred to the Planning and Zoning Commission for evaluation. After receiving the Planning and Zoning Commission's report, the City Council schedules a public hearing. Notice of the hearing and the petition information must be sent by certified mail to all property owners within the district at least 15 days before the hearing. Notice of the hearing must be published no less than 4 or no more than 20 days prior to the hearing. Not less than 30 days after the public hearing, the City Council may adopt an ordinance establishing the SSMID. Property included in the proposed district during the petition process does not have to be included in the established district. However, no property may be included in the district that was not initially included in the proposed district. The ordinance must be approved by 3/4 of the Council. If a protest petition is filed by at least 25 percent of the total number of property owners within the proposed district, representing at least 25 percent of the total assessed value of property within the district, then the ordinance requires unanimous Council approval. If the protest is filed by at least 40 percent of the total number of property owners within the proposed district, representing at least 40 percent of the total assessed value of property within the district, the petition must be withdrawn. Other SSMID Specifications in the Iowa Code Residentially assessed properties are exempt from SSMID tax, with the exception of those in historic district SSMIDs. A I~roperty that is assessed commercial but used as a residence would not be exempt (eg. apartment buildings). Any property owner or city resident may appeal the decision to establish a SSMID to the county district court within 30 days of the effective date of the ordinance. The district may be divided into separate zones, each of which may have different tax rates. Amendments to the ordinance, including increasing the tax rate and adding additional properties, have the same procedure requirements as the district establishment. A SSMID ordinance may be rescinded with 3/4 support of the city council. If at least 25 percent of the total number of property owners within the proposed district, representing at least 25 percent of the total assessed value of property within the district protest the termination of the SSMID, then a unanimous vote by the city council is required to rescind the ordinance. If at least 40 percent of the total number of property owners within the proposed district, representing at least 40 percent of the total assessed value of property within the district protest the termination of the SSMID, then the petition for termination must be withdrawn. Three funds can be established. An operation fund can be used for administration fees, including salaries, office space, planning costs and prepayment of parking fees at public facilities. Capital improvement funds may be used or accumulated for capital improvements. A debt service fund. must be established if bonds have been issued. The city may issue SSMID bonds payable through the debt service fund. There were a total of ten existing SSMID districts in Iowa as of June of 1995. These districts were predominately created for the purpose of expanding bonding capacity to pay for street repairs and maintenance in Central Business Districts. The following tables and text provide background information concerning each of the ten existing SSMID programs as well as the Des Moines SSMID proposal. City Age Annual Primary Services and Budget Objectives Cedar Rapids 20 years $345,000 Street and Infrastructure improvement. Impacts Completion of street improvement projects throughout most of the district. Davenport 28 years $680,000 Physical development and Completion of improvement and re-development beautification. projects. Des Moines Proposal $1 million Maintenance, security and marketing. Sioux City 6 years $175,000 Maintenance and development. An "energy greenway" has been created along with several other beautification projects. Sioux Center 7 years $13,406 Parking and Economic Development Implemented a plan for downtown growth and funded a new mall project. Fort Dodge 15 years $90,000 Development and revitalization. Street improvements and maintenance. Cedar Falls 9 years $53,000 Downtown revitalization. 0% DT vacancy, 6% increase in retail sales during 1995 and an improved image. Spencer 7 years $72,000 Downtown revitalization Business recruitment, historic awareness and downtown growth plan. Manchester 5 years $13,000 Parking and economic development. Increased parking, encouraging and maintaining growth in the downtown. Knoxville N/A N/A N/A N/A Waterloo 12 years $60,000 Economic Development and maintenance Efforts have attracted several new businesses and economic activity to the area. The majority of Iowa SSMIDs were created to improve district economic growth trends. SSMID efforts to promote retail activity are often in the form of street improvements, beautification projects or small business support services. For example, the Cedar Falls SSMID revenues are used to fund their Community Main Street (CMS) program. The CMS mission statement reads: "Community Main Street Inc. is a volunteer, non-profit organization established to foster economic vitality while retaining the historic 2 image of downtown Cedar Falls." The CMS has completed several beautification projects, such as the purchase of outdoor seating, landscaping of open areas in the downtown, and facade renovation projects. The facade renovation projects are indirectly funded by the Cedar Falls SSMID through their funding of the CMS program which, in turn, awards downtown businesses with renovation grants. These projects have resulted in a 6% annual increase in district retail sales and a 0% vacancy rate in downtown commercial property. Bonding Capability The attractiveness of a SSMID lies primarily within the increased bonding capabilities a district provides. In Waterloo and Cedar Rapids, district bond issues are used for downtown street and parking improvement projects. The tax revenues generated by district levies are primarily used for debt service and maintenance of these projects. ' Iowa districts share the common goal of enhancing their CBD's image and economic potential. However, the methods used to achieve this goal are often as simple as a one- time capital improvement paid for with bond revenue. An example of this is the downtown street and parking improvement project just completed by the Waterloo SSMID. The Cedar Rapids SSMID has also funded a series of street improvement projects within the CBD. Infrastructure improvements are not the exclusive purpose of these SSMIDs. However, such projects dominate the budget spending of Iowa SSMIDs. Street projects are not the only infrastructure improvement projects conducted by Iowa SSMID districts. However, they are common place among Iowa's smaller SSMIDs which often have a limited budget and focus. An example of a more capital intensive project is the "Rejuvenate Davenport" project. This project involves the demolition of dilapidated downtown buildings; clearing the way for new businesses and modern structures. The program is financed publicly and privately through a joint effort between the Davenport SSMID and non-profit groups such as "Rejuvenate Davenport" and the "Downtown Davenport Association". One of the recent demolition projects made room for the creation of a large high-rise hotel that is now located on the Davenport Riverfront. City District Size Tax Levy per $1000 of assessed Total Assessed Property (Blocks) value Value Cedar Rapids 30 $3 $115 million Davenport 52 $3.50 - $5.50 - Des Moines 55 $2 $521 million Sioux City 20+ $2 $88 million Sioux Center 20+ $2 - $4 $4 million Fort Dodge 20+ $1 - $4 ~ Cedar Falls 19 $3 $16.5 million Spencer 20 $2-$4 $19 million Manchester 20 $2 $10 million Knoxville N/A N/A N/A Waterloo 35 $1.75 $34.3 million Renewal 3 SSMIDs exist for specific and pre-determined periods of time, after which, they must be renewed periodically at the discretion of district property owners and the city council. This period of existence is often tied to the maturity date of district bonds. As this period expires, SSMID stakeholders must seek approval for the SSMID's operation and debt service funds in order to continue district operations. The period of existence is called a "sunset" period. Renewal requires reevaluation of the entire process and completion of the petition process. The "sunset" periods for Iowa SSMIDs are listed in the following table: City Renewal Period Cedar Rapids Every 20 years Davenport Every 15 years Des Moines N/A Sioux City N/A Sioux Center Every 15 years Fort Dodge Every 10 Years Cedar Falls Every 2 years Spencer Indefinite Manchester Every 10 years Knoxville N/A Waterloo Every 2 years Impacts and the Future The ten Iowa SSMIDs are representative of SSMIDs in a variety of life cycles and stages. From the Davenport SSMID, which has been in existence for 28 years, to the Des Moines SSMID, which has just begun their initial petition process. Although they account for a wide range of goals and approaches, these SSMIDs have shown a high level of success. Many have already completed the projects that were initially indicated as the initial SSMID's purpose. Those groups are now planning new programs and infrastructure projects to enhance the attractiveness and economic potential of their districts. For example, the initial goal of the Davenport SSMID focused on physical improvements and redevelopment. Many of those goals have now been met and the new focus of the SSMID, as it comes up for renewal, will be marketing downtown Davenport and promoting riverfront activities and maintenance. f:\downtown\ssmid\smidsrvy.doc Action Plan For Establishing a SSMID Identify the needs of the Iowa City CBD. Determine if a Self-Supported Municipal Improvement District (SSMID) could meet these needs and be the solution to any existing problems. If the creation of a $SMID is deemed appropriate, a mission statement should be created. Determine the District boundaries and draft a service plan consistent with the goals stated in the mission statement. Appoint a Steering Committee to review the service plan draft and solicit the necessary property owner support. Develop a plan for soliciting SSMID support, detailing the strategy and schedule for meetings with property and business owners. Schedule meetings with key City staff members in conjunction with the recruitment of property owner support. Incorporate the input gleaned from these meetings into the plan before its final review by the Steering Committee. Staff and Steering Committee members meet with Plan and Zoning Commission members to solicit their support. Draft a petition to be sent to all district property owners and establish a strategy to deal with non-respondents. Prepare for City Council meeting. Prepare for actual implementation of the SSMID. Reasons Often Given By Opposition to SSMIDs SSMIDs create an unequitable distribution of services between large and small property owners. The larger property owners often have a higher assessed value per unit of street space than the smaller property owners do. Therefore the larger property owners receive a smaller benefit for each dollar of their SSMID tax contribution than do the smaller property owners. If a positive relationship is not established between the SSMID and the city, sometimes cities will reduce the current level of services in the business district. The reduction in services is often accompanied by the rationalization that the district will pick up the slack. It is important to stress the fact that the district was created to provide supplementary services because the need for municipal services was not being met in this area. MEMORANDUM TO: FROM: RE: Steve Atkins, City Manager R. J. Winkelhake, Chief of Police ~ NEIGHBORHOOD WATCH MEETING DATE: October 7, 1997 On October 5, 1997 Officers Berg, Krei and I attended a Neighborhood Watch meeting of the Wakefield Court area. The purpose of the meeting was to share information with the residents regarding the recent homicide at 38 Wakefield Court. Approximately 40-45 people attended the meeting. I spoke about the status of the investigation and shared information which I believed would not infringe upon the successful outcome of the investigation. Officer Berg shared information about home security and was available to answer questions in that area. Officer Krei was available to speak with anyone who wished to talk with an investigator directly involved in the case. October 8, 1997 John Gross Technigraphics P.O. Box 1846 Iowa City, IA 52244 CITY OF I0 WA CITY Dear John: I appreciated meeting with the Downtown Association board of directors the other day and hearing directly your concerns regarding the downtown. As I indicated at the meeting, the City does have a number of items "in the pipeline" and scheduled for implementation. The following list highlights a few of those items: The preparation of the downtown streetscape plan is in process, with implementation to begin next construction season. The preparation of the Iowa Avenue streetscape plan is in process. Additional CBD maintenance staff has been hired for Monday/Thursday/Friday afternoons and evenings and Saturday/Sunday days. A pilot program has been initiated to sweep selected sidewalks outside of City Plaza in the area bounded by Iowa Avenue, Burlington Street, Linn Street, and Clinton Street. (Generally, sidewalks will be swept on Mondays and Fridays). Pursuing the redevelopment of Block 102. Planning for additional city-sponsored events to be held in downtown. Providing additional alley lighting. Council has indicated some urgency for construction of a new northside of downtown parking garage. Schedule not confirmed. This fall, should be adding approximately 20 on-street parking spaces on College and Linn Streets by converting parallel spaces to angle sFaces. This fall, will begin a downtown transit shuttle route. Police watch commanders have been directed to increase downtown police presence in the form of foot and bicycle patrols, whenever possible. Installing nearly 50 directional parking-signs and will be installing facia signs identifying the downtown parking garages. These are just a few of the items on which the City has begun to work or has implemented. Along with these items, the City looks forward to working with the Downtown Association on items the Downtown Strategy and Proposed Action Plan identified as items that the DTA would take the lead. David Schoon has indicated that he has met with John Murphy, DTA Civic Committee Chairperson, regarding these items. The City looks forward to working with the DTA on maintaining and enhancing upon downtown as the heart of our community. If you have any additional questions or concerns please do not hesitate to call me. Sincerely, Stephen J. Atkins City Manager CC: David Sohoon City Council ecodev~etters\gross,doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 32240-1526 · (319) 356-$000 · FAX (319) 356-5009 October 6, 1997 CITY OF I0 WA CITY Thomas G. Bredeweg, Executive Director Iowa League of Cities 317 6th Ave. Ste. 1400 Des Moines, IA 50309-4122 Dear Tom: This will confirm the City of Iowa City's verbal commitment to support the League's efforts to address the "Rule of 1897" telecommunications issue. Iowa City will contribute 5¢ per capita toward the initial litigation effort and will consider additional funding based on the progress of the litigation. Since the amount involved is approximately $3,000, no formal City Council action is required. Please advise me or forward a billing statement when you wish to begin receiving funds and I will have a check sent to the League. I will act as the contact person for'the City of Iowa City and will coordinate locally with the City Attorney, Eleanor Dilkes. We are prepared to assist in whatever way we can to further the legislative and educational efforts of the League relating to this issue as well. This is a very important issue for Iowa City and other municipalities as we attempt to put in place effective telecommunications ordinances for protecting and controlling use of our public rights-of-way. We appreciate the efforts of the Iowa League of Cities on our behalf. Dale E. Helling Assistant City Manager cc: City Council Stephen J. Atkins, City Manager Eleanor M. Dilkes, City Attorney Broadband Telecommunications Commission Drew Shaffer, Cable TV Administrator Im\ltr\dh10-6.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240-1826 · (319) 356-$000 · FAX (319) 356-5009 City of Iowa City IORANDL!M DATE: TO: FROM: RE: October 10, 1997 Mayor and City Council Marian K. Karr, City Clerk ~-~ Introduction of PCRB Members At your request an invitation was made to members of the Police Citizens' Review Board to be introduced at an upcoming Council meeting. All Board Members are attending the Citizen Police Academy every Tuesday evening from 6:00-9:00 p.m. and are unable to attend a formal meeting until December 16. If it is Council's pleasure we can initiate a recognition for all new Board members starting that evening. This would involve the introduction of new appointees and presentation of certificates thereafter. cc: PCRB Members City of Iowa City ME O! ANDUI'./I Date: October 9, 1997 To: From: Re: City Council and City Manager cD ~ un c~U~cU il~r~ ;idneakneC, ~uD ibrl~t°wro r ks~i re cto r ~~ Summary of City Council Direction from the October 6, 1997, Informal Meeting Regarding Ideas for Changes in Wastewater/Water Rates and Other Ordinance Changes Below is a summary of the direction that City Council gave to staff at the October 6,1997, informal meeting regarding ides for changes in the .Wastewater/Water rates and other ordinance changes for billings on or after March 1, 1998. Maintain the City Council policy of accumulating 20% cash to pay for a portion of the water and wastewater projects. Decrease the minimum usage from 200 cubic feet of water use to 100 cubic feet of water use. Reduce th'e minimum fee charge by half of its current rate. Then increase the new minimum for the first 100 cubic feet and the rate past the minimum by 10% for wastewater and 15% for water, effective for billings on or after March 1, 1998. Charge a 5% penalty for late payment of a bill that is not paid within 22 days of the billing date. Set up a two-tiered rate structure for BOD/suspended solids. The City would charge a higher fee for those businesses that had a significantly higher quantity of solids in the waste stream as this increases the amount of treatment at the wastewater plant. Below is a tentative schedule to make the necessary changes to the rates. To be effective for billing~ on or after March 1, 1998, final passage and publication needs to be done prior to January 31, 1998. October 21, 1997 November 11, 1997 November 18, 1997 December 9, 1997 December 16, 1997 Set public hearing for November 11, 1997. Public hearing. First reading. Second reading. Final consideration. tp2-2dy,doc City of Iowa City E[/IO :AN Date: To: From: Re: October 8, 1997 City Manager Jeff Davidson ~'/f Status of railroad interchange relocation project You requested a status update on the project to relocate the interchange between the Iowa Interstate Railroad and the CRANDIC Railroad from south Iowa City to Iowa County. I checked with Fred Yocum, President and CEO of the Iowa Interstate Railroad, and he indicated the project is moving along well. They are currently finalizing the location for the new interchange in Iowa County. They have responded to concerns from the Amana Society by selecting an alternate location that works fine for them and is more suitable to the Amana Society. Design and engineering work is scheduled for this winter with construction to begin in Spring 1998. The project will be completed during next construction season. Let me know if you have any questions. cc: Karin Franklin jw/memJjjd-railr.doc City of Iowa City Date: October 7, 1997 To: City Council From: Doug Ripley, JCCOG Traffic Engineering Planner Re: Update on Current Intersection Upgrade Projects Two intersection improvement projects are being undertaken this Fall, at the intersection of Dubuque Street with Park Road, and the intersection of Iowa Avenue with Madison Street. At the intersection of Dubuque Street and Park Road, new pedestrian lights will be installed to accommodate the new sidewalk extension from Kimball Road south to this intersection. Also, a new traffic signal controller will be installed to allow the additional pedestrian lights, and to provide better flexibility for signal timings to change according to changing traffic conditions. At the intersection of Iowa Avenue and Madison Street, a new traffic signal controller will be installed along with new traffic signal poles and pedestrian push buttons. The new equipment will allow the all-red pedestrian phase during the day, and a push button operated pedestrian phase during off hours. This will create less delay and less frustration for vehicle traffic without compromising pedestrian safety. The equipment for both of these projects is expected to arrive in approximately 90 days, and installation by City crews will begin upon equipment arrival. Necessary ground work may be completed sooner' due to weather concerns. If you would like additional information or have any questions, please call me at 356-5254. cc: Steve Atkins Karin Franklin Chuck Schmadeke Jeff Davidson Rick Fosse Gerry Kaefring Im\mem\dr10-6.doc IOWA CITY POLICE DEPARTMENT USE OF FORCE REPORT SEPTEMBER, 1997 O~-~ICER 27.98 DATE 094)1 CASE # INCIDENT 97707477 Criminal Mischief FORCE USED Two people were caught vandalizing the Butterfly Exhibit. They ran from officers. Both refused to stop after being ordered to numerous times. They were taken to ground and handcuffed. 2,36 38 094)3 97707538 094)4 97707596 Public Intoxication Fight ~.- Female refused to be handcuffed by officers. She would not get into the squad car and had to be placed inside. Once in the car she began to kick the window and had to be flex cuffed. At the jail she refused to walk inside and had to be escorted. Officers responded to a fight call .. '-'.. involving a gun. A car matching the. description was stopped leaving the ........... area. Occupants were ordered out of the car. Officer drew his sidearm. 94 49 . 48 48 3,35 094)6 97707660 ":- 094)6-'(~: '97707710 094)6 ' 97707716 094)7 97707739 Fight Obstruction of Officer Open Container Obstruction of Officer Open Container 09-07 97707752 Loud Party When officer arrived a man identified as being involved in the fight fled. He refused to stop and was taken to the ground. After being handcuffed the man rushed' ..'. the officer. The officer placedhis' ~':q ~17':: :~.. hands on his shoulders and pushed ?:-'/'i ." him into a sitting position. Officer asked for the person to come towards him, to speak about an open container. The man attempted to go into a house. Officer grabbed his shirt and pulled him back outside. The man ran from officer when stopped for an open container. He refused to stop and was taken to the ground. Officers responded to a loud party. While there the man pushed officer's flashlight out of the door. He was placed under arrest and resisted while being handcuffed. OFFICER DATE CASE # 12,36 09-09 97707818 13 09-10 97707877 20,31 09'-13' :_. ,,97708046' 48 09-14 97708049 12,26 32 09-14 97708060 · , ..2.'.~:', . . . · '('.: 9-14- 97708069 94 09-14 97708085 12 09-21 97708356 INCIDENT OWI Investigation Probation Violation Arrest Suicide Attempt -'"? 'i: · -. '.- '2_ '.;--',' J~2-'2 ...' .. _ .. Obstruction of Officer Open Container Obstruction of Officer Public Intoxication Assault on Peace Officer, Public Intoxication, Interference with Official Act Public Intoxication Public Intoxication Interference With Official Acts FORCE USED Female refused to get out of the car when requested. She started to roll up window and when officer attempted to stop her she hit the officer. Officers removed her from the car and placed her over the tnmk and handcuffed. Subject threatened officer and two Probation Officers by grabbing a bottle, when told he was under arrest. Probation Officers grabbed him and took him to the floor where he · continued to resist..Officer drew his OC spray and requested him to stop resisting or be sprayed. The man complied and quit resisting. with medical personnel at the scene. '..,. He was held down by offic~'~_<d ~:"' ....~'~"-' '":"" handcuffed. Later he -.. :~..,~::..-z-:,:.~, claimed down :::' .: ::.,:~z: . and handcuffs were taken'off.' ...... ~ ""'"':' ....· The man fled from officer when stopped for an open container. He refused to stop and was taken to the ground. Officer placed the handcuff on the man's left wrist. He pulled his right arm away and refused to place it behind his back.. A wrist flex was applied and handcuff placed on right After being placed under arrest for assault, the subject pulled away from officer. He was grabbed by both arms and placed against the wall. He continued to resist and was handcuffed. Officer placed woman under arrest and she attempted to escape from officer. A double ann lock was placed on her. She was then handcuffed. The man ran from the officer after. handcuffs were put on him. When he was caught the two tripped and fell to the ground. City of Iowa City Date: October 7, 1997 To: City Council From: City Manager Re: Parking Enforcement w 2:00 AM to 6:00 AM Downtown We have discussed the issues associated with the possible changes in the 2:00 AM to 6:00 AM downtown parking restriction. One of our police officers, Officer Mebus, is assigned to downtown and prepared the attached memorandum. I believe it summarizes well the issues associated with 2:00 AM to 6:00 AM parking enforcement and also the importance of maintaining that schedule. As he indicates in his memorandum it is the current practice of our 11:00 PM to 7:00 AM police watch to delay the issuance of tickets until the 3:00 to 3:30 AM. Given the circumstance and the number of tows that are involved, this seems to be a practical solution. It is also part of the community policing concept where we encourage officers to get to know the issues associated with their watch. In the case of Officer Mebus it appears to be working well. We encourage the maintenance of the 2:00 AM to 6:00 AM restriction with our policy position being that the enforcement will occur as outlined. cc: R.J. Winkelhake Officer R.A. Mebus Chuck Schmadeke Im\mem\sal 0-3.doc OFFICER DATE CASE # INCIDENT FORCE USED 46,14 09-21 97708358 '42 .......... 09~24 ........97708480 Possession Under Legal Subject ran from officers and would Age Public not stop whon ordered. *He was caught · - Intoxication and taken to' the' ground. Intoxic3tion imblic intdxication.' While next to the" '" .. :.,.' car she. 'tried t6 kick officer and was""~:'~' 40, 48 09-27 ,. 97708674. - Possession..U,~der I~gal..: $._ubject . .raa,f~..m officers after being ...~-~; Age :int~rfer~nce'.:,With . .~for~e'PA~A c~ge. He Lforary City Clerk': ...........' ' ' ' CITY OF I0 WA CITY BUILDING PERMIT INFORMATION SEPTEMBER 1997 KEY FOR ABBREVIATIONS Type of Improvement: ADD Addition · ALT Alteration DEM Demolition GRD Grading/excavation/filling REP Repair MOV Moving FND Foundation only OTH Other type of improvement Type of Use: NON RAC RDF RMF RSF MIX OTH Nonresidential Residential - accessory building Residential - duplex Residential - three or more family Residential - single family Commercial & Residential Other type of use Page: 1 Date: ~0/08/97 '~rom: 09/01/97 TO..: 09/30/97 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD97-0607 NORDSTROM OIL 1410 WILLOW CREEK DR HANDIMART 16' X 39' ONE STORY ADDITION ADD NON 1 0 $ 36000 BLD97-0647 FAITH BAPTIST CHURCH 1251 VILLAGE RD 8 X 16 NEW ENTRY AND REMODEL EXISTING RESTROOMS ADD NON 1 0 $ 18000 BLD97-0613 FLOWERAMA 817 S RIVERSIDE DR ADD NON 1 0 $ 10000 12' X 38' ARBOR ADDITION ADD NON permits: 3 $ 64000 BLD97-0619 JAMES B SEARLS 34 X 18 ADDITION 1519 BROADWAY ST ADD RSF 1 0 $ 35000 BLD97-0624 DAVID & ANNE PARTON 2006 DUNLAP CT ADD RSF REPLACE WOOD FRAMED WALL WITHALUMINUMANDADD 12' X 16' UNCOVERED DECK BLD97-0643 DON RINNER 415 N 7TH AVE INSTALL MASTER BEDROOM ABOVE GARAGE BLD97-0645 CLIFFORD E HOWE 152 BOWLING GREEN PL 14' X 16' SCREEN PORCH 21500 ADD RSF 1 0 $ 12000 BLD97-0666 MARGAP. ET HOOTMAN 1131 WADE ST 22 X 22 ATTACHED GARAGE ADD RSF 1 0 $ 12000 BLD97-0314 ELIZABET}{ BELTZ 1929 FRIENDSHIP ST 12' X 12' SCREEN PORCH AND 6' X 17' DECK ADD RSF 1 0 $ 11000 BLD97-0612 THE PADDOCK L.L.C. 159 APPANOOSE CT 24 X 24 ATTACHED GARAGE ADD RSF 1 0 $ 10500 BLD97-0626 JAMES & EARLENE GIGLIERANO ONE STORY ADDITION 438 S DODGE ST ADD RSF 1 0 $ 9890 BLD97-0650 DAISSY OWEN 2 BELLA VISTA DR 9'6" X 24' COVERED FRONT PORCH ADD RSF 1 0 $ 8500 BLD95-0021 MAURO HECK 918 DEARBORN ST 20'x 32' ONE STORY ADDITION TO EXISTING S.F.D. ADD RSF 0 0 $ 7000 BLD97-0618 JULIE FATSERES 629 WHEATON RD 14 x 12 SCREEN PORCH ADD RSF 1 0 $ 7000 BLD97-0642 LARRY MCCONAHAY 24 EALING DR 10' X 11' SCREEN PORCH AND 12' X 12' ATTACHED STORAGE SHED ADD RSF 1 0 $ 6000 ADD RSF 0 0 $ 12000 Page: 2 Date: 10/08/97 F~om: 09/01/97 To..: 09/30/97 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No, Impr Use BLD97-0634 JONNROFFMAN 420 4THAVE ADD RSF 1 0 $ GARAGE ADDITION 5000 BLD97-0628 MIKE & LISA DAMGE 681 SANDUSKY DR INSTALL SCREEN PORCH OVER DECK ADD RSF 1 0 $ 3000 BLD97-0503 GENE ANGELL 7 WAKEFIELD CT 12' X 16' SCREEN PORCH OVER EXISTING DECK ADD RSF 1 0 $ 283O BLD97-0665 ROGER BAILEY 10 X 12 WOOD DECK 159 APPANOOSE CT ADD RSF 0 0 $ 1750 BLD97-0601 CHUCK & CHRIS 1616 HOLLYWOOD BLVD WENDLER WOOD DECK AND DOOR INSTALLATION ADD RSF I 0 $ 1600 BLD97-0648 JANET JOHNSON & JEREMY NORRIS 8' X 16' WOOD DECK 126 PADDOCK CIR ADD RSF 1 0 $ 1000 BLD97-0662 RUS & ROXANNA SCHOMERS 12 x 16 SCREEN PORCH 317 SHRADER RD ADD RSF I 0 $ 1000 BLD97-0288 SUEHASH JAIN 914 TALWRN CT INSTALL ROOF OVER ENTRY ADD RSF 0 0 $ 750 BLD97-0584 NORMAN BUCK 319 4TH AVE ADD RSF I 0 $ 600 UNCOVERED FRONT PORCH ADD RSF permits: 21 $ 169920 BLD97-0594 MITCHELL-PHIPPS 1513 MALL DR BUILDING CONVERT SHELL SPACE TO DENTAL OFFICE ALT NON 1 0 $ 75000 BLD97-0593 JACK SHERRY 1505 MALL DR ALT NON 1 0 $ INTERIOR REMODEL BLD97-0596 MID AMERICAN ENERGY 1630 LOWER MUSCATINE RD INTERIOR REMODEL BLD97-0606 ROD ALBERHASKY 2346 MORMON TREK BLVD 2370 S.F. INTERIOR OFFICE FINISH 40000 BLD97-0592 SUEPPEL FLOWERS INTERIOR REMODEL 1501 MALL DR ALT NON 1 0 $ 30000 ALT NON 0 0 $ 35000 ALT NON 1 0 $ 38000 Page: 3 Date: 10/08/97 From: 09/01/97 To..: 09/30/97 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD97-0119 SOUTHGATR 1907 STEVENS DR DEVELOPMENT 150 S.F. OF OFFICE/RESTROOMS AND 1,375 S.F. OF WAREHOUSE. ALT NON 1 0 $ 20000 BLD97-0682 DEBBIE LEE & BRIAN 5 S DUBUQUE ST CHEN REMOVE NON-STRUCTURAL WALLS AND DROP CEILING ALT NON 2 0 $ 13000 BLD97-0616 SAHARA RESTAURANT 320 E BURLINGTON ST INTERIOR RESTAURANT REMODEL ALT NON 0 0 $ 12000 BLD97-0675 BARNGROVER GLASS 810 MAIDEN LN COMPANY REMODEL INTERIOR CO~q4ERCIAL SPACE ALT NON 0 0 $ 7500 BLD97-0349 THE HOME DOCTORS 1907 STEVENS DR CONVERT WAREHOUSE SPACE TO HOME DOCTORS ALT NON 1 0 $ 2500 BLD96-0554 JO}~N ROFFMAN 5 STURGIS CORNER DR REMOVELARGE WINDOW AND INSTALL SMALLER WINDOW AND DOOR ALT NON 1 0 $ 2000 BLD97-0633 JOHN DANNEMAN 225 S GILBERT S'T? BUILD 5' WALL ANDREMOVE COUNTER AND 42" WALL ALT NON 0 0 $ 1000 BLD97-0635 1907 STEVENS DR 150 S.F. OF OFFICE/RESTROOM AND 1,250 S.F. WAREHOUSE ALT NON 1 0 $ 1000 BLD97-0254 CITY OF IOWA CITY 410 WASHINGTON ST ALT NON 1 0 $ 0 ENCLOSE CARPORT ON WEST SIDE OF BUILDING(FIRE DEPARTMENT) ALT NON permits: 14 $ 277000 BLD97-0625 MAUREEN DONNELLY 949 DOVER ST CONVERT SCREEN PORCH TO THREE SEASON PORCH ALT RDF 1 0 $ 2000 BLD97-0640 DAVID L LONG 929 N DODGE ST ALT RDF 0 0 $ 450 BASEMENT BEDROOM ALT RDF permits: 2 $ 2450 BLD97-0652 JAMES & EARLENE GIGLIERANO THRID FLOOR REMODEL 438 S DODGE ST ALT RSF 0 0 $ 22900 BLD97-0672 JAMES & BETTY 1025 EUCLID AVE MITCHELL REMODEL BASEMENT TO ADD A BATHROOM ALT RSF 0 0 $ 10000 Page: 4 Date: 10/08/97 F~om: 09/01/97 To..: 09/30/97 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units No. Impr Use Valuation BLD97-0664 STEVE FOX & CATHY 32Q RIVER ST BERNTSEN REMODEL EXISTING BATHROOM ALT RSF 0 0 $ 8000 BLD97-0614 MIKE & RUTH WELSH ATTIC BEDROOM 602 N DUBUQUE ST ALT RSF 0 0 $ 7750 BLD97-0623 STAN PARKER 421 GALWAY DR CONVERT SCREEN PORC~ TO THREE SEASON PORC~ ALT' RSF 1 0 $ 4000 BLD97-0223 KEVIN & KIMBELEE 504 KIRKWOOD AVE ROCCA BAThROOM AND BEDROOM REMODEL ALT RSF 1 0 $ 3500 BLD97-0627 BILL RUHLOW 605 WHEATON RD CONVERT SCREEN PORC~ TO THREE SFJ~SON PORCH ALT RSF I 0 $ 300O BLD97-0644 DEAN & JULIE JENSEN 1806 FLATIRON AVE ALT RSF REMOVE EXISTING 11 X 12 WOOD DECK AND CONSTRUCTION 4 X 11 WOOD DECK WITH CONCRETE BLOCK PATIO 0 0 $ 3000 BLD97-0659 DAMITRY SHPAKOV 442 UPLAND AVE' -' ALT RSF 0 0 $ 3000 BASEMENT FINISH ALT RSF permits: 9 $ 65150 BLD97-0676 JG ROBINS, INC. 2 ESCORT LN 3500 S.F. CONVENIENCE STORE NEW NON 1 0 $ 120000 BLD97-0639 360 CO~4UNICATIONS CO CO~3NICATION TOWER 3000 INDUSTRIAL PARK RD NEW NON 0 0 $ 87000 BLD97-0575 T.C.I. CABLE 546 SOUTHGATE AVE SATELLITE RECEIVING ANTEleNA NEW NON 0 0 $ 4000 BLD97-0590 IOWA CITY COMMUNITY 1900 MORNINGSIDE DR NEW NON 1 0 $ 3000 SCHOOLS 12' X 18' DETACHED SHED NEW NON permits: 4 $ 214000 BLD97-0597 HACAP 2007 WATERFRONT DR NEW OTH 1 0 $ 980 150' OF 8' FENCE NEW OTH permits: 1 $ 980 Page: 5 Date: 10/08/97 F~om: 09/01/97 To..: 09/30/97 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD97-0646 RICHARD & MARY JO 804 CYPRESS CT COLGAN INSTILLL INGROUND SWIMMING POOL SURROUNDED BY 6' FENCE NEW RAC 0 0 $ 25000 BLD97-0325 ~EORGE FROHWEIN 217 LEXINGTON AVE 24' X 28' DETACHED GARAGE NEW RAC 2 0 $ 10000 BLD97-0615 JULIE & SHANE 426 S GOVERNOR ST CAMPBELL 22' X 24' DETACHED GARAGE BLD97-0587 DAVE KINDL 719 4TH AVE 30' X 40' DETACHED GI~RAGE NEW RAC 1 0 $ 9000 NEW RAC 1 0 $ 8000 BLD97-0602 ERIC HENDRICKSON 906 RIDER ST 22' X 26' DETACHED GARAGE NEW RAC 1 0 $ 7200 BLD97-0608 THE PADDOCK L.L.C. 116 ;~RABIAN CT 15 X 22 DETACHED C4%RAGE NEW RAC 1 0 $ 7000 BLD97-0610 %74E PADDOCK L.L.C. 138 AI~ABIAN CT 15 X 22 DETACHED GARAGE NEW RAC 1 0 $ 7000 BLD97-0629 CLARK CHRISTENSEN 3203 RAVEN CT NEW RAC 1 0 $ 1200 DETACHED SHED NEW RAC permits: 8 $ 74400 BLD97-0546 SMITH-MOREI~ZuN-D 610 WEST SIDE DR PROPERTIES 12 PLEX TOWNHOUSE CONDOMINIMUMS WITH 24 TWO CAR GARAGES BLD97-0563 SMITH-MORELAND 700 WEST SIDE DR PROPERTIES 12 PLEX TOWNHOUSE CONDOMINIMUM WITH TWO CAR GARAGES BLD97-0657 PRIME VENTURES, L.C. 2500 RUSHMORE DR 12 PLEX CONDOMINIF~UM WITH 12 ONE CAR G~RAGES BLD97-0651 FRANTZ CONSTRUCTION 1434 COMPTON PL CO 3 UNIT CONDOMINIMUM WITH TWO CAR GARAGES BLD97-0604 MTH DEVELOPMENT CO 1521 MCKINLEY PL 4 UNIT TO~OUSE CONDO BLD97-0653 PRIME VENTURES, L.C. 1432 MCKINLEY PL 4 UNIT CONDOMINI~/IM WITH TWO CAR G~-RAGES NEW RMF 2 12 $ 600000 IFEW RMF 2 12 $ 600000 NEW RMF 3 12 $ 450000 NEW RMF 1 3 $ 307743 NEW RMF 2 4 $ 282460 NEW RMF 2 4 $ 250000 Page: 6 Date: 10/08/97 F~om: 09/01/97 To..: 09/30/97 CITY OF IOWA CiTY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD97-0655 PRIME VENTURES, L.C. 1500 MCKINLEY PL 4 UNIT CONDOMINIMUM WITH TWO CAR CARAGES NEW RMF 2 4 $ 250000 BLD97-0656 PRIME VENTURES, L.C. 1505 MCKINLEY PL NEW RMF 2 4 $ 235000 4 UNIT CONDOMINIMUM WITH SINGLE STALL GARAGES NEW RMF permits: 8 55 $ 2975203 BLD97-0660 JOHNSON BUILDERS 746 ARLINGTON DR S.F.D. WITH TWO CAR GARAGE NEW RSF 2 1 $ 196330 BLD97-0663 EASTON CONSTRUCTION 1026 ARLINGTON DR S.F.D. WITH TWO CAR GARAGE NEW RSF 2 I $ 156628 BLD97-0600 EARL YODER 4707 CHANDLER CT CONSTRUCTION S.F.D. WITH TWO CAR GARAGE NEW RSF 1 i $ 150948 BLD97-0632 RON SCHINTLER INC 56 QUAIL VALLEY CT S.F.D. WITH TWO CAR GARAGE BLD97-0583 GLENN WEIMER CONST 742 BARRINGTON RD S.F.D. WITH TWO CAR GARAGE NEW RSF ' 1 1 $ 146989 NEW RSF 1 1 $ 144178 BLD97-0637 SERUM CUSTOM HOMES 4740 CHANDLER CT S.F.D. WITH TWO CAR GARAGE NEW RSF 1 1 $ 136122 BLD97-0631 RON SCHINTLER INC 1319 PHEASANT VALLEY ST S.F.D. WITH TWO CAR GARAGE NEW RSF 1 1 $ 115717 BLD97-0599 FRANTZ CONSTRUCTION 5 BRUNSWICK CT NEW RSF 1 1 $ 108423 CO. S.F.D. WITH TWO CAR GARAGE .................................................................................................................................... NEW RSF permits: 8 8 $ 1155335 BLD97-0621 GWG INVESTMENTS 340 E BURLINGTON ST REROOF USING CLASS A FIBERGLASS SHINGLES REP MIX 0 0 $ 11000 BLD97-0667 TED NEALD 812 S SUMMIT ST REP MIX 0 1 $ 4400 REROOF USING CLASS A SHINGLES REP MIX permits: 2 1 $ 15400 BLD97-0679 ST PATRICK'S CHURCH 228 E COURT ST REP NON 0 0 $ REROOF 69028 Page: 7 Date: 10/08/97 ~om: 09/01/97 To..: 09/30/97 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD97-0686 PATRICK MOORE 224 STEVENS DR REROOF USING CIdASS A SHINGLES REP NON 0 0 $ 13519 BLD97-0685 PATRICK MOORE 220 STEVENS DR REROOF USING ~S A SHINGLES REP NON 0 0 $ 11581 BLD97-0622 T O M ENTERPRISES 920 ORCHARD ST REP NON 0 0 $ 3185 REROOF REP NON permits: 4' $ 97313 BLD97-0598 PETER WEZEMAN 1016 DIANA ST REP RAC 0 0 $ 1000 REPAIR ROOF RAFTERS AND REPLACE SHEETING REP RAC permits: 1 $ 1000 BLD97-0687 THOMAS REALTORS 101 WOODSIDE DR REROOF USING CLASS A SHINGLES BLD97-0668 GOVERNOR PROPERTIES 831 JEFFERSON ST .' REROOF USING CLASS A SHINGLES AND INSTALL NEW GUTTERING BLD97-0684 ~THUR WENDLER 31 VALLEY AVE REROOF USING CLASS A SHINGLES BLD97-0605 GARY ALBERTSON 929 IOWA AVE REROOF USING CLASS A SHINGLES BLD97-0609 GARY ALBERTSON 374 WESTGATE ST RESHINGLE MANSAP. DS ON ALL THREE BUILDINGS BLD97-0611 ELLIS MANOR PARTNERS 365 ELLIS AVE REROOF USING CLASS A SHINGLES BLD97-0671 RUTH MILLER 1032 NEWTON RD REROOF USING CLASS C SHINGLES BLD97-0303 RIVER CITY HOUSING 200 S SUMMIT ST COLLECTIVE GDTTER AND SOFFIT REPAIR REP RMF 0 0 $ 23400 REP RMF 0 18 $ 19800 REP RMF 0 0 $ 16536 REP RMF 0 0 $ 8000 REP RMF 0 0 $ 8000 REP RMF 0 0 $ 7759 REP RMF 0 4 $ 5660 REP RMF 0 0 $ 5000 BLD97-0673 DAN BLACK 228 RONALDS ST REP RMF 0 4 $ 3636 REROOF BLD97-0535 JOI~i~ ROFFMAN 109 PRENTISS ST REP RMF 0 0 $ 4600 TUCKPOINT Page: B Date: 10/08/97 From: 09/01/97 To..: 09/30/97 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD97-0681 DALLIS MEIER 521 BOWERY ST REP RMF 0 6 $ RER00F 880 BLD97-0341 RIC~L~RD WAYNE 226 S LUCAS ST REP RMF 0 0 $ 500 REPLACE EXISTING DECK ~/gD~TAIRS REP RMF permits: 12 32 $ 103771 BLD97~0630 JAMES SEARLS 901 WALNUT ST FIRE REPAIR TOADDITION BLD97-0638 TED HEALD 818 S Sbl~qIT ST REROOF WITH NEW SHEATHING AND CLASS A SHINGLES REP RSF 2 0 $ 45000 REP RSF 0 1 $ 6600 BLD97-0669 JERRY BEST 3211 SHAMROCK DR REROOF-REPLACE SHINGLES & DECKING REP RSF 0 1 $ 3000 BLD97-0329 RONALD WADE 809 S VAN BLTREN ST REMOVE AND REPLACE FOUNDATION REP RSF 0 0 $ 2650 BLD97-0678 JOHANNA NELSON 431 S SUMMIT ST -' REP RSF 0 1 $ REROOF 1650 BLD97-0620 THOMAS M MARTIN 119 RIVER ST REP RSF 0 0 $ ROOF REPAIR 1000 BLD97-0680 MARINDA TUTTLE 1126 WASHINGTON ST REP RSF 0 1 $ REROOF 770 BLD96-0356 M. BARBARA WAGNER 1025 WOODLAWN REP RSF 0 0 $ 675 DECK REPLACEMENT REP RSF permits: 8 4 $ 61345 TOTALS 100 $ 5277267 CITY OF I0 WA CITY NOTICE: PURCHASE OF EQUIPMENT In accordance with Iowa Code Section 28E.20 JOINT PURCHASES OF EQUIPMENT, the City of Iowa City is giving notice of intent to purchase one or more items or accessories or attachments to equipment, the total cost of which is estimated to be $50,000 or more. The following political subdivisions were contacted October 6, 1997. City of Coralville-City Clerk Johnson County Board of Supervisors-Chair Iowa City Community School District-Business Office EQUIPMENT TO BE PURCHASED IN FY98: 1 (one) Paint Machine (complete, including cab & chassis, for City street striping ) 1 (one) Confined Space Rescue Vehicle ( Fire ) 5 (five) Marked Squads ( Police ) 3 (three) Refuse Trucks ( cab & chassis and bodies ) Catharine W. Eisenhofer, CPPO Purchasing Agent (319) 356-5075 cc: City Council 410 EAST WASHINGTON STREET o IOWA CITY, IOWA $2240-1826 · (319) 356-5000 · FAX {319) 356-5009 i1~' 10/07/B? 16:16 To:IOWA CITY CLERK From:Jo Hogarty 319-354-4213 Johnson BOARD OF SUPERVISORS Sally Slutsman, Chairperson Joe Bolkcom Charles D. Duffy Jonathan Jordahl Stephen P. Lacina October 9, 1997 FORMAL MEETING Page 1/1 1. Call to order 1:00 p.m. Agenda 2. Canvass of votes for Iowa City Primary Election. 3. Adjournment. hSagendas\ 1997X10-009.doc 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086~~ 18/88/97 11:58 To:IOWA CITY CLERK From:Jo Hogartv 319-354-4Z13 Page l/B Johnson Count' Sally Statsman, Chairperson Joe Bolkcom Charles D. Duffy Jonalhan Jordahl Stephen P. Lacina BOARD OF SUPERVISORS October 9, 1997 FORMAL MEETING. Agenda Call to order 5:30 p.m. Action re: claims ;:- 3. Action re: formal minutes of October 2nd 4. Action re: payroll authorizations 5. Business from the County Auditor a) Action re: permits b) Action re: reports c) Other 6. Business from the County Attorney a) Report re: other items 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-608~~O ,1B/OB/9? 11:50 To:ION~ CITY CLERK From:Jo Hogarty 319-354-4213 Page Agenda 10-9-97 Page 2 7. Business from the Board of Supervisors a) Discussion/action re: Chairperson to sign Grants-To-Counties Application for FY '99 for Iowa Department of Natural Resources in the amount of $21,500.00. (This is for selecting wells for testing, plugging or rehabilitation will be on first-come first-serve basis when requests for Grants-To-Counties services are received by this department from Johnson County residents.) b) Motion authorizing surplus property items no longer needed by the county to be auction on October 11, 1997. ' c) Action re: designation of floating Christmas holiday for Board of Supervisors office. d) Action re: appointment to the Compensation Board. e) Discussion/action re: appointment of interim position to the Johnson County Cluster Board/Social Welfare Board. f) Motion accepting Jeffrey Van Slykes' resignation from the Johnson County Cluster Board/Social Welfare Board and authorize Chairperson to send a letter affd certificate of appreciation. g) Other 8. Business from the Assistant Planning and Zoning Administrator a) Discussion/action re: application. b) Discussion/action re: his applications. c) Other S9707 of Berg and Yansky withdrawing their S9724 and Z9712 of Roger Mast withdrawing 6:00 p.m. - Public Hearing on Zoning and Platting applications, and Conditional Use Permit: a) First and Second consideration of the following Zoning applications: Application Z9718 of Richard Barta, Solon, Iowa, requesting rezoning of. 1.14 acres from CP2 Planned Commercial to RS Suburban Residential of certain property described as being in the NW 1/4 of the SE 1/4 of Section 15; Township 81 North; Range 6 West of the 5th P.M. in Johnson County Iowa. (This property is located in the northeast quadrant of the intersection of Polk Avenue NE and Iowa Highway 382 NE in Big Grove Twp.) 18/88/97 11:50 To:IONA CITY CLERK From:Je Hogarty 319-354-4213 Page Agenda 10-9-97 Page 3 2. Application Z9732 of Cy-Hawk, C/O Ben Meisner, requesting rezoning of 3.98 acres (2 lots), from A1 Rural to RS Suburban Residential of certain property described as being in the NE 1/4 of the NW 1/4 of Section 9; Township 80 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the west side of Cemetery Road NW, approximately 1.5 miles north of Oxford, Iowa in Oxford Twp.) 3. Application Z9736 of Ronald Johnson, owner, Oxford, signed by Randy Johnson, Coralville, requesting rezoning of 1.0 acres from A1 Rural to RS Suburban Residential of certain property described as being in the NW 1/4 of the NE 1/4 of Section 26; Township 79 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the south side of Rohret Road SW, approximately 1/2 mile west of its intersection with Hardin Road SW and Cosgrove Road SW in Hardin Twp.) Application Z9737 of Betty Grabin, Oxford, owner, signed by Lane Lacina, Oxford, requesting rezoning of 1.99 acres from A1 Rural to RS Suburban Residential of certain property described as being in the NE 1/4 of the SE 1/4 of Section 9; Township 80 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (I'his property is located in the north side of 255th Street NW, approximately 1/2 mile eat of its intersection with Cemetery Road NW in Oxford Application Z9738 of Robert and Marianne Ives, Oxford, requesting rezoning of 2.6 acres (2 - 1.30 acre lots) from A1 Rural to RS Suburban Residential of certain property described as being in the SW 1/4 of the NE 1/4 of Section 26; Township 80 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the south side of Eagle Avenue NW, approximately 1/4 of a mile south of its intersection with Highway 6 in Oxford Twp.) 1~/0B/97 11:50 To:IO~A CITY CLERK FromJo Hogarty 319-354-4213 Page 4/5 Agenda 10-9-97 'Page 4 Application Z9739 of Frank Shima Estate, c/o Leo Shima, Solon, signed by Gary Haymond, requesting rezoning of 10.00 acres (2 - 5.0 acre lots) from' A'I Rural to RS5 Suburban Residential of certain property described as being located in the SW 1/4 of the SE 1/4 of Section 2; Township' 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa. (This property is located 1/4 of a mile east of Jordan Creek Road NE through the Robert Breese property and approximately 1/4 of a mile north of the intersection of ....................... Jordan Creek Road NE and Sugar Bottom Road NE in Newport Twp.) Application Z9740 of Wesley Dlouhy, Swisher, requesting rezoning of 5.0 acres from A1 Rural to RS5 Suburban Residential of certain property described as being in the SW 1/4 of the NW 1/4 of Section 13; Township 81 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the east side of Falcon Avenue NW, approximately 1/4 of a mile south of its intersection With "L" Road NW in Monroe Twp.) Application Z9741 of 'Mary Dlouhy, Swisher, owner, signed by Wesley Dlouhy, Swisher, requesting rezoning of 10 acres from A1 Rural to RS 10 Suburban Residential of certain property described as being in the NE 1/4 of Section 14; township 81 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the west side of Falcon Avenue NW, approximately 1/4 of a mile south of its intersection with "L" Road NW in Monroe Twp.) b) Discussion/action re: the following Platting applications: Application S9728 of Jim Pirkl, owner, signed by John Pratt, requesting preliminary and fmal plat approval of Alialone, a subdivision described as being located in the South 1/2 of the NW 1/4 of Section 20; Township 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa. (This is a 2-lot, 69.99 acre, residential and agricultural subdivision, located on the north side of Johnston Way Road NE, approximately 3/8 of a mile west of North Liberty Road NE in Penn Twp.) 18/0B/97 11:5B To:IOWA CITY CLERK From:Ja Hagarty 319-354-4213 Page 5/6 Agenda 10-9-97 Page 5 Application S9755 of Richard and Charlotte Cozine, signed by Richard P. Brown, requesting preliminary and final plat approval of Cozine's First Subdivision, a subdivision described as being located in the SE 1/4 of the NW 1/4 of Section 34; Township 80 North; Range 5 West of the 5th P.M. in Johnson County, Iowa. (This is a 1-lot, 8.26 acre, farmstead split, located on the west side of Vincent Avenue NE, at its intersect/on with Fairview Cemetery Road NE in Graham Twp.) ...... Application S9756 of'Jeff Maxwell requesting preliminary and final plat approval of A Resubdivision of Lots 14, 15, and part of Outlot C of Woodland Ridge Subdivision Part One, a subdivision described as being located in the SW 1/4 of the SW 1/4 of Section 28; Township 79 North; Range 6 West of the 5th P.M. in Johnson County, Iowa. (This is a 3-lot with 1 outlot, 2.37 acre, residential subdivision, located on the south side of Meadowview Lane SW, approximately 1/4 of a mile east of its intersection with Dane Road SW in West Lucas Twp.) Application S9757 of Ray Brarmaman, signed by Glen Meisner of MMS Consultants Inc., requesting preliminary plat approval of Branhaman's Last Addition (A Resubdivision of Lot 3 Branhaman's East Addition), a subdivision described as being located in the SE 1/4 of Section 11; Township 81 North; Range 5 West of the 5th P.M. in Johnson County, Iowa. (This is an 8-lot, 14.72 acre, residential subdivision, located on the north side of 130th Street NE, approximately 1/2 mile west of 130th Street NE and Yellow Pine Avenue NE intersection in Cedar Twp.) Application S9758 Kevin Kidwell requesting final plat approval of Kidwell Estates, Part Two , a subdivision described as being located in the NW 1/4 of the NW 1/4 of Section 3 and the NE 1/4 of the NE 1/4 of Section 4; all in Township 80 North; and the SE 1/4 of the SE 1/4 of Section 33; Township 81 North; Range 6 West of the 5th P.M. in Johnson County, Iowa. (This is a 5-lot, 52.18 acre, residential subdivision, located on the west side of Sugar Bottom Road NE approximately 1/2 mile east of its intersection with Mehaffey Bridge Road NE in Newport and Big Grove Twp.) +10/08/97 11:50 To:IOWA CITY CLERK FromJo Ho§art¥ 319-354-4Z13 Page 8/8 Agenda 10-9-97 Page 6 Application S9759 of Kevin Kidwell requesting final plat approval of Kidwell Estates Part Three, a subdivision described as being located in the East 1/2 of the SE 1/4 of Section 33; Township 81 North; Range 6 West of the 5th P.M. in Johnson County, Iowa. (This is a 5-lot, 48.73 acre, residential subdivision, located on the east side of Sugar Bottom Road NE, approximately 1/4 of a mile east of Mehaffey Bridge Road NE in Big Grove Twp.) c) Discussion/action re: the following Conditional Use Permit: ...... Application CU9706 of Tom H. Williams, owner, signed by William L. Meardon, representing S & G Materials of Iowa City, requesting a Conditional Use Permit to operate a sand and gravel excavation as allowed in Chapter 8:1.34 (H2) of the Johnson County Zoning Ordinance on property located in the SE 1/4 of the NW 1/4 and Government 2 and the West 1/2 of the South 19.10 acres of Government Lot 1, all in Section 34; Township 79 North; Range 6 West of the 5TH P.M. of Johnson County, Iowa. This property is located south of the Izaak Walton Road SE and east of Oak Crest Hill Road SE in West Lucas Twp.) 10. Adjoum to informal meeting a) Inquiries and reports from the public b) Reports and inquiries from the members of the Board of Supervisors c) Report from the County Attorney d) Other 11. Adjournment 6, 7. 8. COUNCIL CANDIDATE WORKSHOP WEDNESDAY, OCTOBER 15, 1997 CITY COUNCIL CHAMBERS 6:30 P.M. Introductions Housing Assistance Programs Mercer Gymnasium Project - Doug Boothroy, Director of HIS Maggie Grosvenor, Housing Administrator Terry Trueblood, Director of Parks & Rec Water projects update o Chuck Schmadeke, Director of Public Works Sewer projects - connect two plants - Willow Creek interception Airport Master Plan - Comprehensive Plan ~ Library/Cultural Center- Ron O'Neil, Airport Manager Karin Franklin, Director of PCD Susan Craig, Director of Library Open Agenda - Questions'from Candidates mgr\candwrk.doc CiTY OF IOWA CITY INVESTMENT REPORT FISCAL YEAR ENDED JUNE 30, 1997 Finance Department: Prepared by: Sara Sproule, Senior Accountant TABLE OF CONTENTS Page Overview 1 .¥,.,!~!.d,. ,s,..b,.Y.,,.,.F.und: ............................................................ All Funds 3 ........................................... _O.,p_~e .rg_tj.n g Fund ................ .Ge.,nera.I Obligation ,B.o~.d.._F~,n~.d~. 5 ........................................ ~,.m..p_l.o..y?,e Benefit: Reserve Fu.r~d 6 Revenue Bond Reserve Fund 7 All Types Certificates of D.ep__?sit 9 Iowa Public Agency Investment Trust 10 .................................. ..Money Markets 11 Treasury Notes . 1 2 Mutual Fund 14 OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The investment program seeks to achieve returns above the threshold, consistent with risk limitations and prudent investment principles. The Federal Reserve (Fed) left interest rates unchanged in the first nine months of fiscal year 1997. The federal funds rate (the rate banks charge each other for overnight loans) was lowered three times in fiscal year 1996 at a quarter percentage point each time. The Fed left rates unchanged until its meeting on March 25, 1997. At its March 1997 meeting, the Fed raised short-term interest rates by 25 basis points to 5.50%. This was a preemptire inflation fighting increase. The Fed's goal is to keep economic growth at a controlled pace. The City experienced positive spreads compared to the six month U.S. Treasury Bill in fiscal year 1997 in the Operating Fund, the General Obligation Bond Fund and the Revenue Bond Reserve Fund. There has not been a great deal of movement in the short-term benchmark during the fiscal year. The six month Treasury Bill rate fluctuated from a high of 5.35% in April and May 1997 to a low of 5.02% in December 1996. There also has not been much movement in the yields in the three funds noted above. The types of investments, the terms of the investments and the rates earned have remained consistent in these funds during the fiscal year. The City experienced negative spreads in fiscal year 1997 in the Employee Benefit Reserve Fund. The benchmark for this fund has been the yield on the Intermediate United States Government Bond. Starting July 1, 1997, the benchmark will change to the six month U.S. Treasury Bill as a high yield (11.77%) investment contract matured in January 1996. The City has avoided being locked into long-term investment instruments in this fund as the extra yield is deemed to be inadequate to compensate for longer term investing. INVESTMENT OBJECTIVES: ' GENERAL FUND: To meet short-term operating expenses based on estimated cash flow projections. As expected, the yield for this fund remained steady throughout fiscal year 1997 due to the lack of interest rate changes by the Federal Reserve as discussed on page 1. The yields were very consistent throughout the twelve' month period. The yield increased during the fiscal year ended June 30, 1997 from a low of 5.43% in September 1996 to a high of 5.72% in June 1997. The General Fund yield exceeded the six month treasury bill throughout the fiscal year. Since most of these investments are six to ten months in maturity, many were purchased in fiscal year 1996 when interest rates were falling and these investments earned lower yields. The yield for fiscal year 1997 was 5.52% and the yield for fiscal year 1996 was 5.90%. GENERAL OBLIGATION BOND FUND: To meet bond payment schedules for May 1, June 1, November 1 and December 1. The General Obligation Bond Fund maintained a positive spread over the six month treasury bill throughout the fiscal year. The yield for fiscal year 1997 was 5.80% and the yield for fiscal year 1996 was 5.76%. EMPLOYEE BENEFIT RESERVE FUND: To invest moneys for the Employee Benefit Reserve Fund. The yield for fiscal year 1997 was 5.86% and the yield for fiscal year 1996 was 6.60%. The higher 1996 yield is due to an investment that was purchased in 1986 with an interest rate of 11.77% and that matured in January 1996. The exceptionally high earnings on this investment allowed this fund to achieve high yields and positive spreads. REVENUE BOND RESERVE FUND: To meet bond payment schedules for January 1, June 1, July 1 and December 1. The majority of the securities in this fund are invested for six to eighteen months. The Revenue Bond Reserve Fund maintained a positive spread over the six month treasury bill throughout the fiscal year. The yield for fiscal year 1997 was 5.93% and the yield for fiscal year 1996 was 6.32%. 2 YIELDS BY FUND FUND Operating General Obfigation Bond Employee Benefit Reserve Revenue Bond Reserve TQ TALS FY:37 TOTALS FY96 CiTY OF IOWA CiTY INVESTMENT yIELDS BY FUND ALL FUNDS FISCAL yEAR 1997 ANNUALIZBD INTEREST BALANCE 3,189,848 57,786,790 57,883 998,557 232,963 3,972,823 739,315 12,464,326 4,220,009 75,222,496 3,735,200 61,888,179 Y~ELD 5.52% 5.8O% 5,86% 5 93% 6,04% YIELD 7.00°/o ~'~ ! YIELDS BY FUND FISCAL YEAR 1997 Operating Obligation Bond Benefit Bond Reserve Reserve CiTY OF IOWA CiTY ~NVESTMENT yIELDS OPERATING FUND FISCAL YEAR 1997 ANNUALiZED 6MONTH BASIS POINT SPREAD /MONTH INTEREST BALANCE YIELD TBILL July 286,271 5,222,2205,48% 5,32% 16 August 274,400 5,016,8225.47% 5.17% 30 S~ptember 256,882 4,729,0635.43% 5.29% 14 October 272,897 5,010,162545% 5.12% 33 November ~71,498 4,966,813b.47% 5.07% 40 December 275,099 u,033,6385,47% 5.02% 45 January 269,041 4,880:1318.51% 5,11% 40 F-ebruafy 231,808 4,210,4695,51% 5.05% 46 March 242,549 4,413,9375 50% 5.24% 26 Apri! 257,503 4,620,5325.57% 5.35% 22 May 272,059 4,790,8225.68% 5.35% 33 June 279,841 4,892,181572% 5.14% 58 TOT~ALSFY97 3,189,848 57,786,7905.52% TOTALS FY98 2,627,374 44,506,4915.90% OPEEATJNG; FUND VS 6 MONTH TBILL FISCAL YEAR ~997 6,50% 5 50%-,¥L.,~ .,,...;"," 4.50% 4.00% - gFUND CITY OF IOWA CITY ~NVESTIVIENT YIELDS GENERAL OBLIGATION BOND FUND F~SCAL YEAR 1997 MONTH ANNUALIZED INTEREST BALANCE YIELD July 2,431 42,2885,78% Augus~ 3,589 62428 5,75% September 3,474 60,4115,75% October 3,589 62,4245,75% November 3,474 60,4115,75% December 3,678 60,4886,08% January 3,829 62,7346.10% February 5,411 91,5025.91% Ma[ch 7,332 126,433580% April 7,219 124,3785.80% May 12,968 228,8995.67% June 889 16~1645,50% TOTALS FY97 57,883 998,5575.80% TOTALS FY96 42,681 740,6505,76% BASIS POINT 6 MONTH SPREAD TBILL 6 32% 43 5,17% 58 529% 46 512% 63 5,07% 68 5,02% 106 6.11% 99 5.05% 86 524% 56 5.35% 45 6.35% 32 5,14% 36 GENERAL OBLIGATION BOND FUND VS, 6 MONTH TBILL YIELD FISCAL YEAR 1997 5.00%i 4.50%~ 4.00% ! E]6 MO TBILL C~TY OFIOWA CiTY iNVESTMENT Y~ELDS EMPLOYEEBENEF~RESERVEFUND FISCAL YEAR1997 MONTB BASIS POINT ANNUALIZED INTER. U.S,SPREAD INTEREST BALANCE YIELD BOND July 19,304 338,989569% 6.69% -100 August 19,304 338,9895,69% 6,46% -77 September 18,716 328,5915.70% 6,68% -98 October 19~304 338,9895.69% 6.38% 469 November 18,716 328,5915.70% 6.03% -33 December 19,303 338,9885.69% 617% -48 January 19,482 331,6955.87% 6.04% ~17 Feb~'uaP/ 17,719 300,502590% 6.37% March 19,460 330,9135.88% 6.68% April 20,235 328,1746.17% 6.85% May 21,032 339,406620% 6.71% -51 June 20,388 328,9966 20% 6 49% -29 TOTALS FYg7 232,963 3,972,8235,66% TOTALSFY.96 311,735 4,725,917660% EMPLOYEE BENEFIT RESERVE FUND VS. INTERMEDIATE U.S. BOND FISCAL YEAR 1997 YIELD ,~ ; i ! i j 6.50% "i L .....................; ..........................................=.._3* CITY OF IOWA CITY INVESTMENT YIELDS REVENUB BOND RESERVE FUND FISCAL YEAR 1997 MO[~FFH ANNUALIZED 6MOKFFH BASIS POINT iNTEREST BALANCE YIELD TBILL SPREAD July 53,323 918,2615.81% 5,32% 49 Aqgust 67,919 980,2575,91% 5.17% 74 Sep[erzlbel 56,07,¢, 949r0455.91% 5.29% 62 OCtODer 61,984 1,049,0345.91% 8 12% 79 November 62,133 1,051,5715.91% 5.07% 84 December 64,232 1,087.1315,91% 5.02% 89 January 60,046 1,004,7705,98% 5,11% 87 February 55,586 931,8295.97% 5.05% 92 March 65,840 1,104r1955.96% 5.24% 72 April 66,135 1,~08,2535.9/% 5.35% 62 May 88,420 1,146,8485.97% 535% 62 June 67,623 1,133,3325.97% 5.14% 83 7'OTALSFY97 739,315 12,46,~,3265,93% TOTALS FY96 753,410 11,9 ~ 5,1216,32% REVENUE BOND RESERVE FUND VS. 6 MONTH TBILL FISCAL YEAR 1997 YIELD i YIELDS BY TYPE CiTY OF IOWA CiTY iNVESTMENT yIELDS BY TYPE ALL TYPES FISCAL YEAR 1997 ANNUALIZED TYPE INTEREST BALANCE YIELD Certificates of Deposit 3,253,430 57,023,896 5,71% Iowa Public Agency hwestmenl Trust196,1063,992,7044~91% Mo~]ey Market~ 369,224 7,037,183 5,25% Treasu¢/Notes 166,611 2,853,349 5.84% IPAIT Trus! FlexAgreer[~e[]ts221,796 4,115,364 5.39% Mutual Fund 12,842 290,000 6.42% ~m~ t e ~'w 7 4,220,009 75,222,496 5 61% TOTALSFY96 3,735,200 61,888,179 YIELDS BY TYPE Y~ELD F,SCAL YEAR I997 7,00o/0 ~/~ ,..:. :.i-" ~ ~,( i: ': · , ,..,,', . P, L,.,;, ;/= / CDS IPAIT MMKT TNOTE IPAII M~UNO FLEX MONTH Ju~y August October November December CITY OF IOWA CITY INVESTMENT YIELDS BY TYPE CERTIFICATES OF DEPOSit FISCAL YEAR 1997 BASIS POINT ANNUALiZED 6 MONTH SPREAD INTEREST BALANCE YIELD TBILL 258,573 4,584,0365.64% 5.32% 32 258,075 4,556,8035,66% 5.17% 49 250,051 4,424,6695.65% 5.29% 36 277,665 4,904,3745,66% 5.12% 54 281,581 4,978,8395.66% 5.07% 59 294,888 5.201,5185.67% 5.02% 65 288,658 5,060,5585.70% 5.11% 59 251,664 4,404,8315.71% 5.05% 66 271,170 4.745,9505 71% 5,24% 47 267,572 4,639,108577% 5.35% 42 282,950 4,878,5485.80% 5.35% 45 270,583 4,844,6625.83% 514% 69 3,253,430 57,023,896571% 2,683.748 44,237,0576.07% CERTIFICATES OF DEPOSIT VS 6 MONTH TBILL FISCAL YEAR ] 997 ': . .:'." 7' ,i..~ . ./'." ""/ !..?.." 4.00% IMONTH July September November December May CiTY OF IOWA C~TY INVESTMENT YIELDS BY TYPE iOWA PUBLIC AGENCY INVESTMENT TRUST FISCAL YEAR 1997 BASIS POINT ANNUALIZED 6 MONTH SPREAD iNTEREST BALANCE YIELD TBILL 13,346 276,5964,83% 5,32% -49 17,406 361,0224.82% 5,17% ~35 17~182 352,4214.88% 5.29% -41 17,697 362,5764.88% 5~12% 17,303 352,5114,91% 5.07% ~16 17,860 365,8074,88% 5.02% ~14 17,963 367,2204.89% 5.11% -22 15,845 324,8164.88% 5.05% -17 17,793 361.9984,92% 5.84% -32 CiTY OF IOWA CiTY INVESTMENT YIELDS BY TYPE MONEY MARKETS F~SCAL YEAR 1997 MONTH ANNUALIZED INTEREST BALANCE YIELD July 47,037 904,4965,20% August 45,401 854,8655,31% September 38,687 769,0505,03% October 35,777 695,0418.15% November 30,121 597,4285,04% December 20,568 418,7504.91% January 16,629 326,7995,09% February 16,888 336,2755,02% March 18,641 371,3465.02% April 26,825 488,1985,45% May 38,889 682,0935,70% 6 MONTH BASIS POINT TBiLL SPREAD 5.32% -12 5.17% 14 5,29% -26 5,12% 3 5.07% -3 5,05% -3 5.24% -22 5.35% 35 MONEY MARKETS VS 6 MONTH TBILL i Market CITY OF IOWA C~TY INVESTMENT YIELDS BY TYPE TREASURY NOTES FISCAL YEAR 1997 July 20,130 332,6036.05% 5,32% August 11,471 20%775 5.69% 5,17% September 7,181 126,6115.67% 5.29% October 6,704 118,2595,67% 5,12% November 6,704 118,2595~67% 5.07% December 10,150 174,7205.81% 5,02% January 10,533 180,9945.82% 5,11% February 10,533 180,9945.82% 5.05% March 10,533 180,9945.82% 5,24% April 19,986 340,5505.87% 5,35% FISCAL YEAR 1997 ..... ~%, ~ .Z].../_~ , ~.:: '-,,,,?" ;,'"'-7-'"'Z].'.:;.]..'Z'_ 2' ~: ,'. ..... "'"'"";'" ' 7'"'? ........,-.....~ :: "" ":" .............. _,,: ................./ ~ .~ ~: ':~ :..4. _ 12 _. II 73 52 38 55 60 79 71 77 58 52 71 LE]TNo~es i MONTH July, August September October November December Jaz~uary February April May CITY OF IOWA CITY INVESTMENT YIELDS BY TYPE IPAIT TRUST FLEX AGREEMENTS FISCAL YEAR 1997 ANNUALIZED 6MONTH BASIS POINT INTEREST BALANCE YIELD TBILL SPREAD 21,159 407,360519% 5.32% -13 21,775 407,3605,35% 5,17% 18 20,959 377,6945.55% 5.29% 26 18,847 363,6925.18% 5,12% 6 19,027 343,6825,54% 5,07% 47 17,764 342,7845.18% 5,02% 16 17,532 327,0935,36% 5.11% 25 14,510 270,7185,36% 5.05% 31 16,001 298,5235.36% 5.24% 12 13,566 253,1045,36% 5.35% 1 FISCAL YEAR 1997 ,..., ,: /.__..,' . ./. ,¢'~ i ....... ......../....~ .....,. i ,,/ ..,., ........ . ~!.j/ :;.,..:.. ...... .. ~ ID6 MoTBill CiTY OF IOWA C~TY INVESTMENT Y~ELDS BY TYPE MUTUAL FUND FISCAL YEAR 1997 MONTH July August September October Nover~lber December February April May TOTALS FYg? ANNUALIZED INTER, U,S,BASIS POINT INTEREST BALANCE YIELD BOND SPREAD 1,084 16,6676.50% 6,69% -19 1,084 16,6676.50% 646% 4 1,084 16,6666.50% 6.68% 1,084 16,6676.50% 6,38% 12 1,084 16,6676.50% 6.03% 47 %084 16,666650% 6,17% 33 1,083 16,6676.50% 6.40% 10 1,083 16,6676.50% 6,37% 13 MUTUAL FUND VS.INTERMEDIATE U.S. BOND YIELD "'~"--F~ ~ - ,~--! I ',---[ ~ ! ~': ," ./_ / .J { X.._L. _~,.:~:.'~-..,:~"7 ,"~;::"' :~.. ...... ',. ..~.. ~..~ ~ ,..t...K::.-~L. 2 .~ . .,-../ '~;~ ............... ~ ~ ~ .............. :v-' {~ ........ :...~ ~, .~ .... ,,~i ~ ]4 APPENDIX A: BENCHMARKS The six month Treasury Bill is used as a benchmark for: TYPE FUND Certificates of Deposit Operating Iowa Public Agency Investment Trust General Obligation Bond Money Markets Revenue Bond Reserve Treasury Notes IPAIT Trust Flex Agreements The Intermediate U.S, Government Mutual Fund Bond is used as a benchmark for: Employee Benefit Reserve 6 Month TBill July 1996 5,32% August 5,17 % September 5,29% October . 5,12% November 5,07% December 5.02% January 1997 5,11% February 5,05% March 5.24% April 5.35% May 5,35% June 5.14% Rates obtained from Standard & Poor's Current Statistics report. Inter, U.S, Govt. Bond 6,69% 6.46% 6,68% 6,38% 6,03% 6.17% 6,40% 6,37% 6,68% 6.85% 6.71% 6.49% 15 APPENDIX B: GLOSSARY Annualized Balance Basis Points Benchmark: Long-term Benchmark: Short-term Interest Earned Spread Type-C-ertificates of Deposit Type-Iowa Public Agency Investment Trust Type-Money Market Type-IPAIT Trust Flex Agreements Type-Mutual Fund Yield The investment cost times the number of days the investment is outstanding during the year divided by the number of days in the year. One one-hundredth of a percent (.01%). Used to express yield differentials. For example, the difference between 5% and 7% is 200 basis points. The intermediate US Government Bond used as a comparison of yields in the Employee Benefit Reserve Fund. The Six Month Treasury Bill used as a comparison of yields against the following types of funds: Operating, General Obligation Bond and Revenue Bond Reserves. The sum of interest earned on the accrual basis. The difference in basis points between the yield achieved and the benchmark. Since the passage of Iowa Code Chapter 453, which became effective September 1, 1992, certificates of deposit are placed at banking institutions in or adjacent to Johnson County in amounts up to the maximum balance in effect under the current resolution. naming depositories. The Iowa Public Agency Investment Trust (IPAIT) pools funds from Iowa public bodies and invests only in the short-term horizon. These funds are very liquid; they are available the same day as requested with no penalty. An account that earns a variable rate of interest on daily balances. This is a flexible withdrawal certificate of deposit offered by the Iowa Public Agency Investment Trust that is available for investment of bond proceeds. This investment allows the City of Iowa City to withdraw unlimited funds, once a month as needed without penalty. Investment vehicle in which many investors pool their money to act as a single investor. The City has only one mutual fund, Van Kampen Government Fund. Equal to the interest earned divided by the annualized balance of principal outstanding during the fiscal year. 16 CITY OF IOWA CITY CENTRAL PROCUREMENT AND SERVICES DIVISION ANNUAL RY POR? Y97 A division of the Finance Department CENTRAL PROCUREMENT AND SERVICES DIVISION Finance Director I Purchasing Agent I information Desk Central Services Information Clerks (two PT positions) Purchasing Buyer II (2 FT positions) Buyer I (1 PT position) Central Services I Central Services Inventory Duplicating Photocopiers/FAX Photo ID Telecommunications Mail UPS Radio (csc) (csc) (csc) (csc) (BII) (MC)(BII) (MC) (BI) (CSC) Central Services Clerk- (1 (MC) (BII) (BI) FT position) Mail Clerk- (1 PT position) Purchasing / Telecommunications Buyer Purchasing / Postal Buyer Equipment Buyer (Vehicular) CENTRAL PROCUREMENT AND SERVICES DIVISION Personnel Roster Adams, Blythe BII Deatsch, Teresa* CSIC Eisenhofer, Cathy PA Kerr, Jim BI Mills, Judy CSC Sinnott, Pam CISC Somsky, Jeanne BII Winter, Anthony MC Purchasing/Postal Service Central Services Information Clerk-PM Purchasing Agent Equipment Buyer (Vehicular) Central Services Clerk Central Services Information Clerk-AM Purchasing/Telecommunications Service Mail Clerk Authorized Positions 1 2 1 2 1 1 Purchasing Agent Buyer II's Buyer I (part time) Central Services Information Clerks (part time) Central Services Clerk Mail Clerk (part time) 8 Total · *Marla Bailey resigned effective June 30, 1997 CENTRAL PROCUREMENT AND SERVICES DIVISION Fiscal year 1997 was a productive year for the Central Procurement and Services Division. Provided as (Appendix A) of this report is the CP&S Annual Contract Comparison Report detailing procurement activity during the year. As noted, having an established Purchasing Division saved the City in FY97 $1.3 million in contracts. The Purchasing Agent added the supervision of the Equipment Buyers position, which enhanced the ability of Purchasing to provide timely vehicular equipment scheduling and procurement to departments. Staff have at/ended association seminars and educational classes in order to improve their skills. Central Services were individually evaluated to provide continued cost effective services to departments. The following fiscal activities took place: Blythe Adams reclassified from Buyer I to Buyer II Teresa Deatsch hired as afternoon Information Desk - Central Services Information Clerk National Purchasing Month hosted by CP&S for the first time in the State of Iowa Cathy Eisenhofer attended National Institute of Governmental Purchasing conference in Austin TX Jeanne Somsky attended Iowa Telecommunications Users Group (ITUG) conference in Des Moines IA Jim Kerr attended Basic Public Purchasing Course in Madison WS Treasury & Administrative Remodel coordinated by CP&S Council Chamber Upgrade coordinated by CP&S Employee Art Program initiated Judy Mills coordinated the Almost Annual Recycle Day Blythe Adams coordinated Employee Dress Down Day shirts and City clothing Courtesy phone added at Information Desk Installed new duplicator in Print Shop Severe weather notification speakers installed in Civic Center Customer Service has been in the fore~ont of the Division slnce 1995 and continues to be a priority both with current staff and a criteria for hiring of new staff. New employees brought excellent customer service skills to their positions and a willingness to learn and offer new ideas. For the first time in the State of Iowa, the Iowa City CP&S division hosted procurement professionals from all over the State for "March is National Purchasing Month". Networking was established between eleven agencies in attendance and an interest in increase shared contracts and procurement practices was discussed. The second annual City logo T-shirt order was a success with over 330 items ordered. All CP&S staff participate in this activity as we enhance the City look for the first Friday of the month Dress Down Day. The almost annual Recycle Day was coordinated once again by CP&S as City employees cleaned out their offices. Halloween may not have provided the warmest weather~ but over 2100 pounds of paper and cardboard was taken to City Carton. Central Procurement and Services coordinated the remodeling of the Civic Center Treasury & Administrative areas as well as the Council Chambers at the begimfing and end of the fiscal year respectively. With the cooperation and excellent team work of staff, the projects resulted in functional and pleasing to the eye work space. The projects provided an opportunity to initiate a very popular Employee Art Program. CENTRAL SERVICES The eight (8) established central services provide easily accessible, centralized services for staff, incorporating salaries and equipment replacement reserves, at an annual budget of $700,000. The services consist of Central Supply Inventory, Duplicating, Photocopiers/Fax, Photo I.D., Telecommunications, Mail, United Parcel Service and Radio. Central Supply Inventory The Supply Room (CSI) provides a core group of 300 commonly used office supply items. In FY97 240,000 items were checked out and charged back at a rate of $30,000. CSI implemented a new State of Iowa Contract in FY97. As anticipated, the contract has saved over $10,000 this year, paying an average 65% off list price. CSI maintains a semi-stockless inventory, 24 hour delivery available, resulting in minimal funds being committed to inventory. The chargeback rates cover actual cost plus 20% of Central Services Clerk's Salary. Duplicating The Print Shop provides 2.4 million impressions at an annual chargeback of $107,000 or 4 cents a copy. A new reconditioned machine, funded by the replacement fund, was installed in August, at a cost of $96,500. The new machine has improved the print quality to users and provides additional features of on line folding/stitching, hot glue binding and 11 X 17 paper. The Print Shop also provides color copies, punching, spiral binding, cutting, folding, padding and drilling which are averaged into the 4 cents a copy charge noted above. In addition the Central Services Clerk also coordinates all outside printing which 4 totaled $77,785 in FY97. City priming is evaluated for cost effectiveness of being done in the Print Shop or taking it to a contract printer. The Print Shop chargeback rates cover actual cost, a 5-year replacement schedule on the duplicator and 50% of the Central Services Clerk's Salary. Photocopying & FAX The Photocopying Service supports 18 city-wide satellite copiers producing 1.5 million copies at an annual chargeback of $59,000 or 4 cents per copy. The service also supports five satellite FAX machines. The 4 cents per copy charge covers actual operating costs, a replacement reserve for copiers, FAX machines and 30% of the Central Services Clerk's Salary. Photo Identification The Photo I.D. service provides a chargeback mechanism and replacement fund for the city-wide used camera. In FY97 600 I.D.'s were produced at a cost of $244 or 50 cents per I.D. The camera is utilized for City employees, taxi-cab drivers and public safety employees from Johnson County and Coralville as needed. The camera is centrally located in the City Clerk's Office. Telecommunications The Communications Service supports 416 phone lines and 29 misc. circuits. The phone lines are located at 74 different City sites and the service operates at an annual cost of $200,000. The service covers multiple types and sizes of phone systems, 60 cellular phones and 22 pay phones. Included are long distance service and equipment maintenance contracts. The phone line contract that the City has negotiated is at an average rate of $13.60 per line Vs a public rate of $35per line. The Civic Center Information Desk has two half time Central Services Information Clerks that answer the five incoming lines directed to the main published number 356-5000. The positions are the first point of contact providing customer service to the general public as they enter the Civic Center. General information regarding City operations is provided in addition to continual questions regarding the greater Iowa City area. Purchasing coordinates all orders, inventory and system management for phone systems. The FY97 chargeback rates covered actual operating costs. FY98 begins a $30,000 a year, five-year replacement charge budgeted for the Civic Center Administration Phone System. In addition, 10% of the Telecommunications Buyer II salary, has been added to the chargeable rates. Mail The Mail Service processed outgoing mail in the amount of 647,000 pieces at a cost of $220,000 or an average of 34 cents per piece. The City maintains a centralized postage meter that processes 190,000 pieces a year generated by 45 City divisions, excluding the Library. The volume of metered mail has increased by 20,000 pieces in the last year. Bulk mailings add 457,000 pieces which is increasing at an estimated 30,000 pieces a year. Public awareness of projects through newsletters as well as monthly billing of Treasury bills attributes to a large portion of the increase. A recent review of the bulk mailing process and the .addition of hardware and software to accommodate bar-coding to the mailings will result in an annual postage reduction of $20,000 in FY98. Incoming mail is received and distributed in the morning at the Information Desk. Volumes are not recorded for this process but as with outgoing mail, volume increases are being noticed. Operating costs including postage and the half time Mail Clerks salary, are charged back to outgoing mail users. United Parcel Service The UPS Service provides a delivery point at the Civic Center for UPS deliveries as well as a collection point for outgoing packages. The City mailed approximately 300 packages at a cost of $4,000 in FY97. UPS is operated on a cost only basis for outgoing packages. A portion of the Mail Clerk's salary is not charged to this account. The Service continues to increase both in outgoing and incoming packages. Radio Service The Radio Service was established in FY93 following the installation of a $1.5 million City-wide replacement of equipment. The Service supports 530 City users and 100 U of I users at an annual operating cost of $68,000. The U of I paid to the City an annual user fee of $10,890. The City does not enter into a full service maintenance contract on all pieces of equipment. Critical infrastructure and certain Public Safety units carry full service contracts. The City has chosen, and it has proven to be cost effective, to perform other maintenance on a time and materials basis locally. Annually the savings has been transferred to a replacement reserve for infrastructure upgrades and replacements in the future. The savings totals $53,000 for the past five years. Operating costs including maintenm~ce and 10% of the Purchasing Agent's salary are charged back to radio users. Appendix A CENTRAL PROCUREMENT AND SERVICES DIVISION ANNUAL CONTRACT COMPARISON REVENUES AND EXPENDITURES FOR FISCAL YEAR 1997 CENTRAL PROCUREMENT AND SERVICES DIVISION ANNUAL CONTRACT COMPARISON REVENUES AND EXPENDITURES FOR FISCAL YEAR 1997 OVERVIEW: The following comparison is an analysis of types of bids that the CP&S (Central Procurement & Services) division conducts. The analysis reflects the various receipts, commodities and services bid and compares actual contract price to market list price. Comparisons are in high dollar to low dollar contract order. The Purchasing Division of the City was established in 1974. To present a comparison of annual low bid to high bid pricing would not reflect the value of the Division but only the savings of a single bid as it compares to last years bid. · The Purchasing Division has saved the City in FY97 an estimated $1,348,000. The primary procurement objective is to obtain suitable commodities and services of the highest possible quality at favorable, competitive prices. Commodities and services are direct costs to the taxpayer, therefore, savings to City departments are direct savings to the taxpayer. Annual contracts are viewed as a process of continual improvement. Each annual contract is reviewed in light of the department's needs, the vendor's needs, as well as any environmental impact. 4000 RECEIPTS Revenue generation is an arda on which purchasing has continued to focus increased attention. During this past year CP&S has teamed with other divisions to provide contracts that generate additional revenue. The Parking Ticket Collection Services Contract (potential $72,000 additional revenue) was a new contract in FY97. CP&S continues to actively pursue sale markets for disposal of used equipment which has resulted in sales of $158,000. e. FY97 RECEIPTS additional revenue, $114,000. 7000 COMMODITIES Commodities are an area in which annual contracts can benefit multiple departments. CP&S entered into a new State office supply contract in FY97 that has resulted in a $10,000 dollar (additional 25%) annual savings on what had been previously a $40,000 annual expenditure. The City now receives an average 65% off list price on office supplies. CP&S also awarded road salt at a price 44% off list. The City pays $28/ton for salt; $18 for salt and $10 for delivery. The City is fortunate to be close to rail service and requires a short truck haul resulting in a bid price less than State contract. City divisions continually evaluate chemicals used in the Water and Waste Water Plants as well as the City Pools. In FY97 bids resulted in a 33% savings off list. A hydrant, valve and fitting annual bid results in the City paying $650 for a fire hydrant Vs a $1200 list price. · FY97 COMMODITIES savings to the City, $339000. CENTRAL PROCUREMENT AND SERVICES DIVISION ANNUAL CONTRACT COMPARISON REVENUES AND EXPENDITURES FOR FISCAL YEAR 1997 OVERVIEW (continued): 8000 SERVICES & CHARGES A substantial part of the growth in CP&S activity has been in the continued evaluation of services. Purchasing staff coordinate project teams that evaluate the impact as well as benefit of change to services. Recently the US Postal Service restructured bulk mail rates that were costing the City an additional $24,000 a year in postage. Staff recommended the implementation of software and hardware changes, not only to recover the postal increase but to have an additional ongoing annual postage savings, utilizing bar-code compatibility. CP&S entered into a 7.3 cent a minute long distance phone service provider. The new contract is less than the prior year 10 cent a minute contract and compares to a market price as high as 20 cents a minute. A new third party contract for natural gas, available due to de-regulation, will save the Mercer Pool and Waste Water South Plant $30,000 over the next five years. The City's travel agent contract, valued at $16,000, provides competitive air fare as well as additional savings in the form of negotiated services. Management reports are provided to evaluate City-wide travel. as well as free travelers cheques, hotel/motel scheduling, and ticket delivery to name a few. Advertising exchange is a contract valued at $37,400, where no money is paid by Transit for certain advertising needs. Transit negotiates a value of advertising on and in Transit coaches in exchange for retail advertising with an area newspaper and cable company. · FY97 SERVICES AND CHARGES savings to the City, $393,000. 9000 CAPITAL OUTLAY Capital Outlay consists of vehicles as well as building improvements, operating equipment and furnishings. Vehicular equipment has a smaller 12% savings margin to list price as compared to a 25% savings margin on other capital outlay. Vehicles do comprise 45% of the total dollars contracted for Capital Outlay. Of the $2.6 million contracted for vehicular equipment, only 1% or $25,300 was not awarded locally that was available locally. Units annually are evaluated in regard to the need to replace versus continued service. Multiple schedules are considered in order for using divisions to receive the right piece of equipment for their seasonal needs but within manufacturer production schedules. Bid results for building improvements to existing federal housing units resulted in a 33% savings below budget. Seven bids for various repairs saved $50,000 in HUD moneys. Exceptional competitive pricing resulted in the trees for the Iowa City Kickers Soccer Fields to increase the bid by 105 for a total of 323 trees. Even with the additional trees, the project was still $10,000 below budget. · FY97 CAPITAL OUTLAY savings to the City, $615,000. CENTRAL PROCUREMENT AND SERVICES DIVISION ANNUAL CONTRACT COMPARISION REVENUES AND EXPENDITURES FOR FISCAL YEAR 1997 FY97 COMPARISON OF CITY BID PRICES VS LIST PRICES ACTUAL $' LIST $ Difference $ % COMMODITIES 903,417 1,242,444 339,027 27% SERVICES & CHARGES 1,311,003 1,704,376 393,373 23% CAPITAL OUTLAY 3,302,726 3,918,173 615,447 15% GRAND TOTAL* 5,517,146 6,864,993 1,347,847 19% % = Diff. divided by List $ CENTRAL PROCUREMENT AND SERVICES DIVISION ANNUAL CONTRACT COMPARISON REVENUES AND EXPENDITURES FOR FISCAL YEAR 1997 4000 RECEIPTS I QTY IDESCRIPTION IACTUAL$1LIST 14 Annual 13 Annual 46 Annual Annual Annual 469 TOTAL Equipment Trade-in 84,628 74,473 Collection Services 72,000 0 Sale of Automobiles 57,856 53,696 Building Rental 23,220 23,220 Sale of Equipment 15,144 8,200 U of I Radio Users Fee 10,890 0 Vending & Other Commissions 9,483 0 Land Rental 8,820 8,820 Sale of Misc. Equipment 681 681 ~!:!:i:i:!:i:i:!:!:!:i:i:i:!:!:i:!:i:i:!:i:i:i:!:i:i:i:i:i:!:i:!:!:i:i:i:i:i:i:!:i:i:i:i:i:i:i:i:i:!:i:i:i:i:i:iii~ 28217221169,090' 4000 RECEIPTS List- Actual = Difference $ Difference -I 13,632 % Difference -67% CENTRAL PROCUREMENT AND SERVICES DIVISION ANNUAL CONTRACT COMPARISON REVENUES AND EXPENDITURES FOR FISCAL YEAR 1997 7000 COMMODITIES IQtY IDESCRIPTION Annual Fuel Annual Concrete Annual Chemicals Annual Water Hydrants, Valves & Fittings Annual Ice Control Chemical Annual Paper Stock Annual Office Supplies Annual Surfacing Materials Annual Electrical Supplies 111 Books Annual Gloves Annual Safety Glasses 650 Recycle Containers - City Use 7000 COMMODITIES List- Actual = Difference $ Difference % Difference IACTUAL$ ILIST$ I 383,357 404,657 156,342 184,940 99,199 150,104 65,448 109,136 55,860 100,000 45,157 47,690 35,965 101,276 35,175 40,451 12,689 69,032 6,260 7,136 3,723 12,400 2,250 12,375 1,992 3,247 903,41711,242,444 339,027 27% 5 CENTRAL PROCUREMENT AND SERVICES DIVISION ANNUAL CONTRACT COMPARISON REVENUES AND EXPENDITURES FOR FISCAL YEAR 1997 8000 SERVICES AND CHARGES iqtY IDESCRiPTiON IACTUAL $ ILlST $ 3-Yr. 2-Yr. Annual 2-Yr. 2-Yr. Annual Annual 3-Yr. 4 Annual Annual 30 181 Annual 11 Annual Annual Annual Annual 1 2-Yr. Annual 14 Annual TOTAL Towing Natural Gas Contract Barcoding Postal Fee Uniform and Laundry Service Microfilm Telecommunications Equipment Repair Building Rental Long Distance Service Equipment Rental - Snow Advertising Exchange Bill Processing - Utility/Parking Repair of Structure Tree Trim or Removal Equipment Service - Refuse/Snow Hauling Repair and Maint. to Building - Elevator Repair of Heating/Air Conditioning Telephone Equipment Rental Printed Clothing Travel Service Technical Services - Water Plant Building Pest Control Office Equipment Repair Employee Art Hazardous Waste Disposal/Recycling - Lamps 462 000 152 600 92 000 64 555 62 000 60 794 44 556 42,138 37 400 37392 34.640 34.579 34.313 29.678 26.737 21.615 21.192 20,000 16 000 6,265 5,687 2,217 1,345 1,300 508 200 164600 t18 000 180 336 77 500 81 438 30 891 111 780 44 110 37,392 38,040 59,716 43,553 37,175 34,002 27,000 28,382 40,000 16,000 7,205 8,531 3,367 5,000 2,158 l'1,704,376 8000 SERVICES AND CHARGES List - Actual = Difference $ Difference 393,373 % Difference 23% 6 CENTRAL PROCUREMENT AND SERVICES DIVISION ANNUAL CONTRACT COMPARISON REVENUES AND EXPENDITURES FOR FISCAL YEAR 1997 9000 CAPTIAL OUTLAY IQTY IDESCRIPTION IACTUAL $ ILlST $ 5 9 18 79 72 11 37 45 2 36O 1 6 3 1 TOTAL Buses Other Vehicular Equipment Trucks Building Improvements Other Operating Equipment Automobiles Office Furniture Communications Equipment- Radio Traffic Signal Equipment Tree Improvement Software/Hardware- Utility/Parking Bills Micro-Computer Hardware Snow Removal Equipment Other Office Operating Equipment 1,182,945 783,695 337,929 316,124 235,889 215,320 84,347 39,634 35,058 23,246 20,600 17,772 8,689 1,478 1,301,240 922,678 391,245 437,169 272,631 247,780 145,386 48 576 42,483 46,000 20,600 30,000 10,611 1,774 3,918,173 9000 CAPITAL OUTLAY 1) 2) 3) List - Actual = Difference TOTAL CAPITAL OUTLAY $ Difference 615,447 % Difference 15% VEHICULAR EQUIPMENT REMOVED $ Difference % Difference VEHICULAR EQUIPMENT ONLY $ Difference % Difference 270,471 25% 344,976 12% CENTRAL PROCUREMENT AND SERVICES DIVISION ANNUAL CONTRACT COMPARISON REVENUES AND EXPENDITURES FOR FISCAL YEAR 1997 BIENNIAL TREND FY89 FY91 FY93 FY95 FY97 RECEIPTS 161,6oo 42,000 204,300 100,000 282,722 COMMODITIES 532,000 698,000 956,000 913,039 903,417 SERVICES & CHARGES 281,600 679,000 326,000 345,800 1,311,003 CAPITAL OUTLAY 1,746,724 975,000 4,867,091 3,069,000 3,302,726 TOTAL 2,721,924 2,394,000 6,353,391 4,427,839 5,799,868 1) TOTAL CONTRACTS 37% $2,179,000 49% 2,882,000 14% 799,000 100% $5,800,000 Awarded Locally Not available Locally Not Awarded Locally 2) VEHICULAR EQUIPMENT REMOVED 54% 1,719,000 22% 707,300 24% 773,700 100% $3,200,000 Awarded Locally Not Available Locally Not Awarded Locally 3) VEHICULAR EQUIPMENT ONLY 18% 460,000 81% 2,114,700 1% 25,3OO 100% $2,600,000 Awarded Locally Not Available Locally Not Awarded Locally FY97 CONTRACT COMPARISON 24% 22% ~5~(~ 54% Ve~iculm Equipment Rem0ved (2) 1% ~ehicuhr Equipment 0nly (3 49% 14% Total Contracts (1) Awarded locally [] Not available tocallyt Not awardod locally Sent to all six State Legislators October 10, 1997 The Honorable Mary C. Neuhauser 3485 G. Richard Circle Iowa City, IA 52240 Dear Senator Neuhauser: On behalf of the Iowa League of Cities, the City of Iowa City invites you to attend the first annual City Hall Day. This event is designed to give you an opportunity to visit with city officials throughout your district on issues of vital importance. The event will take place Thursday, November 13, at 7 p.m. at the Civic Center, 410 E. Washington Street. Free parking will be available behind the building and in the parking structure across the street. Fostering cooperation and understanding between state and local officials is essential to good governance. Hopefully, this event will serve as a great kickoff to facilitate that cooperation. Please contact me by November 6 at 356-5010, if your schedule changes. This meeting will be televised on our cable Channel 4. We will also make copies for later broadcast in other cable areas. On behalf of the Iowa League of Cities, thank you in advance for your participation. I look forward to seeing you on November 13. Sincerely, Naomi J. Novick Mayor tp3-3nn.doc Sent to Mayors of: Coralville Fairfax Mt. Vernon Oxford Swisher Walford University Heights October 10, 1997 Ely Lisbon North Liberty' Solon Tiffin Shueyville Don Swanson, Mayor University Heights 138 Koser Avenue Iowa City, IA 52246 Dear Mayor Swanson: On behalf of the Iowa League of Cities, the City of Iowa City invites you to attend the first annual City Hall Day. The event is designed to give us the opportunity to visit with our state lawmakers on issues of vital importance to cities. The event will take place Thursday, November 13 at 7 p.m. at the Civic Center, 410 E. Washington Street. Free parking will be available behind the building and in'the parking structure across the street. Fostering cooperation and understanding between state and local officials is essential to good governance. Hopefully, this event will serve as a great kickoff to facilitate that cooperation. Please contact me by November 6 at 356-5010 as to your availability. Please share this invitation with your City Council. Staff and newly elected Mayors and Council Members are also welcome. This meeting will be televised on our cable channel 4. If you would like a copy for later cablecast in your area, we can provide one. The enclosed information contains some of the priority issues that will be discussed during the meeting. City Hall Day should serve as the kickoff to a year-long advocacy effort. I ask that you complete the legislator contact sheet and return it to the League or to me so that we can more effectively make our case to lawmakers. On behalf of the Iowa League of Cities, thank you in advance for your cooperation. I look forward to seeing you on November 13. Sincerely, Naomi J. Novick Mayor Enclosure jw/Itr/n n-cityh.doc This document produced in the Print Shop utilizing 50% recycled paper with 20% post-consumer waste, CITY COUNCIL INFOR~v~ATIOI~ PACKET October 17, '1997 IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 OCTOBER 20 ~/ORK SESSION Memorandum from Planning & Community Development Director: Peninsula I Development of the Memorandum from Transportation Planner: Proposal to Enhance Traffic Flow at the Intersection of Benton Street and Riverside Drive Memorandum from City Engineer: Coralville Lake Section 216 Reconnaissance Report Letter from City Manager to Colonel Mudd: Reconnaissance Report J~4~SCELLANEOUS ITENtS Memorandum from Mayor: Sales Tax Memorandum from City' 'Manager: Pedestrian Signals at the Intersection Washington & Dubuque Streets, and Iowa Avenue & Dubuque Street Memorandum from City Manager: Safety Policy Memorandum from City Manager: Weather Alert Sirens Memorandum from City Manager: Police Issues Memorandum from Assistant City Manager: Telecommunications Litigation Memorandum from City Clerk: Memorandum from City Clerk: Memorandum from City Clerk: Memorandum from City Clerk: Imaging and Scanning Equipment Comp Plan Discussion of November 3 Absence October 6 Work Session Memorandum from Library Director: Penneys Option for Library Space Memorandum from Finance Director: Water and Sewer Rate Increases Memorandum from Finance Director: Sewer and Water by User Type October 17, 1997 Information Packet (continued) 2 IP18 IP19 IP20 IP21 IP22 IP23 IP24 IP25 IP26 IP27 IP28 IP29 IP30 IP31 IP32 IP33 IP34 IP35 Memorandum from Council, October 9, t997 Finance Director to City Manager: Meeting with Neighborhood Memorandum from Planning and Community Development Assistant Director: Parking Structure Sites Pub.c 3b Memorandum from Planning and Community Development Assistant Director to City. Manager: Modification to Lane Configuration at the Intersection of Melrose Avenue and Hawkins Drive Memorandum from JCCOG Traffic Engineering Planner: Calming Program Memorandum from JCCOG Traffic Engineering Planner: Update Memorandum from Drew Shaffer to Susan Craig and Barb Black: 12, 1997 meeting Memorandum from Airport Manager: IPAA President's Award Update on Iowa City Traffic 3~-.-~ Teg Drive Traffic Calming Follow-Up to August Memorandum from Susan Craig to Parks and Recreation Commission: Hickory Hill Park Letter from Jennifer Lindaman (Emma Goldman Clinic) to Police: Assistance Emails from Larry Baker to Council: Police (2) Article: Near Seattle, a 4,500-Home Project Rises [Norton] Information: Resource Conservation and Development Program Weekly Road Construction Update ICAD President's Report - September 1997 Release: Heinz Road Closure Release: Bus Route Changes due to Homecoming Parade Agenda: October 14 Johnson County Board of Supervisors Informal Meeting Agenda: October t6 Johnson County Board of Supervisors Formal Meeting Agenda for the 10/21/97 Bd. of Supervisors. Info regarding Northeast Iowa City Arterial Street Extensions. Memo from City Architect regarding Ci~¢ic Center front entrance closure. City of Iowa City /IEI 'IORANDUM Date: October 17, 1997 To: From: Re: City Manager and City Council ~.~/'~ ~~ Karin Franklin, Directo P~~' Development of the Peninsula I With conclusion of negotiations with the Elks, we have begun work on development of the upper terraces of the Peninsula. The goals the planning staff have set for this project include 1] repayment of $1.3 million to the general fund; and 2] development of a model mixed housing subdivision. We see the Peninsula as an opportunity for the City to demonstrate how a mix of housing types with a range of prices may be provided in one development. We wish to include in this development some of the concepts of neo-traditional planning so that the product not only provides a variety of housing types and prices but also results in a cohesive neighborhood. Neo-traditional planning attempts to create new neighborhoods patterned after existing older neighborhoods of a city, using the street patterns and building styles commonly found thero. On October 23, 1997, the Dept. of Planning will be co-hosting .with the University of Iowa Graduate Program in Planning and the Home Builders Association a public lecture on "Iowa City's Future Neighborhoods". Victor Dover, an architect and planner, will present a talk on neotraditional town planning. Bob Miklo observed some of Mr. Dover's work while attending a workshop sponsored by the National Home Builders Association in Beaufort, South Carolina. While Mr. Dover is in Iowa City he will also visit the Peninsula and consult with the planning staff about approaches to the development of'the City's 92 acres. Our request of Mr. Dover is to advise us on those points which should be included in a Request for Proposals to achieve the type of development desired. Our consultation with Mr. Dover is one of the first steps in proceeding with the Peninsula development project. The next step is to draft a Request for Proposals (RFP) for either a designer or a developer. Our preference is to pursue a developer who will have the desire and ability to produce a development which follows guidelines provided in the RFP. Mr. Dover may be able to help us articulate the guidelines. The Council's input is needed on the type of development you wish to see occur on the Peninsula so the guidelines are consistent with your direction. Following are some development features the planning staff has identified for this project. These can be endorsed by the Council, or can serve as a point to start ybur discussion. An underlying factor in our discussions is the fact that we must reimburse the general fund the $1.3 million used to acquire the Peninsula property. Development features: 1] a density of approximately 5 dwelling units/acre (for comparison, recent single-family subdivisions (RS-5) have been 2.5-3 dwelling units/acre) 2] a mix of housing types---single-family detached & attached; some multi-family units with no more than 4-12 dwelling units/building 3] a range of housing prices with the low end of owner-occupied housing being $90,000 to $125,000 and 15% of the units being affordable to people at 80% of median income 4] inclusion of a centrally located open space that can serve as a focal point for the development and an opportunity for neighborhood activities 5] architectural consistency throughout the development, building on styles common to Iowa City 6] pedestrian & bicycle trail(s) integrated in the development and providing access to the lower Peninsula 7] opportunity for limited commercial development (such as daycare or a convenience store) with attention paid to architectural detail consistent with the rest of the development 8] development standards consistent with the neighborhood design concepts of the 1997 Comprehensive Plan At the work session on October 20, we would like the Council's thoughts on the development you wish to see on this site. You are also encouraged to attend Mr. Dover's presentation on Oct. 23 in the Council Chambers at 7:00PM. After this initial discussion with the Council, we will have a work session with the Planning and Zoning Commission on this item. Also, in November, you should be receiving a report from the Community Housing Forum on the conclusion of their work over the past year. We are just beginning a process that should result in construction of housing on the Peninsula by Spring, 2000. CC Jeff Davidson Bob Miklo Maurice Head Planning & Zoning Commission Housing & Community Development Commission Interested developers Im\mem\kf10-17.doc City of Iowa City I /IEMORANDUi ! Date: October 16, 1997 To: City Council From: Jeff Davidson, Transportation Planner ~ Re: Proposal to enhance traffic flow at the intersection of Benton Street and Riverside Drive The two traffic thoroughfares in Iowa City with the highest traffic volume are the Highway 6/Highway 1 corridor, and Riverside Drive. Traffic volume has increased significantly in recent years on these facilities, to the current 31,500 vehicles per day on Highway 6/Highway I and 20,000 vehicles per day on Riverside Drive. The City's Capital Improvement Program includes several projects in upcoming years to enhance traffic flow and pedestrian/bicycle safety in these corridors. The completion of the South River Corridor Interceptor Sewer and the Willow Creek Interceptor Sewer will open up a large area of south Iowa City to development, which will further increase traffic on Highway 6/Highway 1 and Riverside Drive. In the past few months we have received several complaints from business owners and residents about traffic congestion at the intersection of Benton Street and Riverside Drive. Most complaints are about congested conditions between noon and 6:00 p.m., with the worst problems appearing to occur between 4:30 and 5:30 p.m. These complaints prompted an in- depth analysis of this intersection b.y the JCCOG Transportation Planning Division. The primary problems include the backing up of southbound and westbound traffic during the afternoon peak period. These back-ups are aggravated by a pedestrian actuated all-red phase which stops traffic in all directions for 21 seconds. The 21 second all-red pedestrian phase was installed several years ago at the direction of the City Council, in response to a complaint from a resident of the Miller-Orchard neighborhood. The City Council also directed staff to install NO RIGHT TURN ON RED control at the same time, but this request was denied by the Iowa Department of Transportation. Iowa DOT retains authority over this intersection because of the Highway 1 designation. Removing the all-red pedestrian phase would improve traffic flow through this intersection. Pedestrians who desire to cross the intersection would continue to get a '~valk" light and cross with the flow of traffic on a green light. Observation of this intersection shows that currently many pedestrians who actuate the all-red pedestrian phase end up crossing on a green light with the flow of traffic, giving the appearance of stopped traffic in all directions for no apparent reason during the all-red phase. As is the case with many traffic flow improvements, this proposal involves a trade-off between enhancing vehicular movements or pedestrian movements. In hundreds of locations all over our community these decisions are made, and frequently in favor of pedestrians. This is appropriate in Iowa City because of the large number of pedestrians and bicyclists. In this particular situation at the intersection of Benton Street and Riverside Drive, we feel pedestrian movements can still be accommodated safely and vehicular movements enhanced. We checked with the Principal's Office at Roosevelt School to see if this intersection is crossed by 2 any elementary school children on their way to school. The answer is no; there is possibly one girl who lives east of Riverside Drive, but her grandmother either picks her up or meets her to cross the intersection. There are other minor traffic signal timing changes at this intersection which can provide some improvement to traffic flow. However, our intersection capacity analysis shows that changing signal timings slightly without removing the all-red pedestrian phase has minimal effect on overall intersection capacity, due to the long cycle length created by the all-red phase. Please let us know if you would like any modification to this intersection. CC: Steve Atkins Karin Franklin Rick Fosse Doug Ripley Im~nem~jd 10-13.doc Date: To: From: Re: City of Iowa City F,/ E ,iORANDU" ! September 29, 1997 Steve.Atkins, City Manager Rick Fosse, City Engineer ~ Coralville Lake Section 216 Reconnaissance Report I have performed a cursory review of the Corps' Section 216 Reconnaissance Report and the response prepared by Larry Molnar and Charles Newsom. Because of the technically complex nature of the issues, we can not enter into the debate between these two parties without significant dedication of resources. I can however offer a few general comments: Although there was opportunity for public input during the report preparation, there was little opportunity for public review and comment on the study methods, findings or conclusions. The only such opportunity was a March 7, 1997, letter requesting comments about the environmental impacts of environmental restoration and watershed management alternatives prepared for the Reconnaissance Report. At a July 30, 1996, meeting with the Corps, it was indicated that a revision to the Water Control Plan would be conducted in Federal Fiscal Year 1998. This is the document in which I expected to see evaluation and possible revision of the outflow release plan. I did not expect to see it addressed in the Reconnaissance Report. The Reconnaissance Report did state that budget requests for revising the Water Control Plan have not been approved. This may be why it was addressed in this report and may also explain why the depth of investigation was less than what you might expect. I recommend that the City ask the Corps to respond to the issues raised by Molnar and Newsom. However, in doing so we should make it clear that we do not share Molnar's and Newsom's views questioning the Corps' commitment and competency. I believe these comments to be unfounded and counterproductive. Cc: Chuck Schmadeke September 17, 1997 Rick Fosse, City Engineer Civic Center 410 E. Washington St. Iowa City, IA 52240 Dear Rick, ! am writing with regard to the letter from the Corps of Engineers dated 9 August announcing the completion of the Section 216 Reconnaissance Study for Coralville Lake. Charles Newom and ! have written a review (attached) of some of the major problems we have found in this study. These involve both the procedures followed in the study preparation and the specific content of the final report. ! know that you are currently going through the report yourself, so I am hoping our review will be of assistance in defining specific questions and concerns to pursue. Especially as Coralville and Iowa City had central roles in the commissioning of this report, the process cannot be considered complete until Coralville has expzessed some approval of the results. To be sure, the present study cannot be considered a serious step in the direction of finding an optimal operations plan. However, ! have heard that the new Commander at Rock Island has a good reputation. While he an:ired too late to have any part in this study, I expect that he will take seriously any concerns raised by Coralville. If we can answer questions or be of assistance in any way, do not hesitate to contact either myself (319-335-1906) or Prof. Newsom (319-335-1842). Sincerely, Lawrence A. Molnar cc: Steve Atldns, City Manager 700 MANOR DRIVE IOWA CITY, IA 52246 Response e.o the "Seo~.ton 21~ ~%mv£ew o£ Completed ~orks Reoonnaissanoe Relmo~:~:, Cozalv£11e Lake" (da4:ed May 1997, released August 1997) By Larry Molnar and Charles Newsom September 15, 1997 In August, a letter was sent by the Army Corps of Engineers notifying the residents of the Iowa River Valley of the findings of the Review of Completed Works Reconnaissance report concerning Coralville Lake: "The study concludes that there is no Federal interest in further study of flood damage reduction measures at the Coralville Lake project." Despite enormous physical and economic changes, the old management plan turns out to be the optimal plan for future operations. The letter also stated that the study was coordinated with the various government entities in the Iowa River valley° However, close inspection of the letter and of the report reveals a number of alarming inconsistencies that call into question the commitment and the competency of the Corps to honor the promises made following the flood of 1993 and to manage Coralville Lake. In the following response, we treat the following five key issues° 1) There was no public review and approval of the lake operation policy set forth in the report. 2) The report omits completely any consideration of the uncertainties of its quantitative results, a basic element of any scientific or engineering report, thereby making it impossible to deduce any well-founded conclusions from these results. 3) The recommended plan is not specified for' lake elevations above the spillway, sO operations at that level must be negotiated on an ad hoc basis with the Division Commander. 4) The technical approach used in the report is some 50 years out- of-date; we briefly describe 5 procedural flaws, each of which invalidate the premise that this study has determined an optimal operation plano 5) Two important conclusions drawn in the text'of the report were omitted without comment from the final conclusions and recommendations: the need for revising downstream thresholds and the need to develop a written contingency plan for flash floods. We therefore recommend that the Corps reconsider this report and their future plans for revising lake operations. We urge all affected people in the river basin, urban and rural, to express their concerns to the Corps about both the procedures and the content of this report. 1) Public Review and Cootdinah%on The standard policy of the Corps of Engineers before finalizing a policy is to solicit both public input at the outset of the development of a policy and public review of the conclusions the Corps recommends° This is a natural and desirable policy for a ~ervice-oriented government entity. Even an ideal policy will meet with public resistance if there is no mechanism to obtain public approval. The most recent case in which this procedure was followed for Coralville Lake was the 1991 study that led to a change in the seasonal pool elevations. The present study was commissioned to study future operation of Coralville Lake under the greatly changed economic and climate conditions described in the Initial Appraisal and in the Damage Survey reports. In finding that the old operating plan is the optimal plan and by recommending no further study, ~he present study sets the polic~ for future management of the lake. The public input for this study was sought in the standard manner (as is documented in Appendix C). The promise of public review of the conclusions was set out in Col. Kraus's May 3, 1994 letter (omitted from Appendix C) to the Iowa City mayor in response to her March 2, 1994 letter (p. C-i) requesting a timetable for review of dam operations. The need for public review was also implied in the August 1996 letter when it stated that public coordination had been done. However, the only coordination mentioned in the report was the letter sent March 7, 1997 (p. C-56) which dealt with environmental issues only, not operational ones. (The Iowa City city engineer, Rick Fosse, confirmed the intent of this letter in a phone call made in March.) With regard to the study of the operation of the lake, the first and only information made public before the report was finalized as to what options were being considered and what methods were being used was the cryptic description given in the December 1996 newsletter (p. C-48). The newsletter ends with the promising paragraph: ~We encourage open communication throughout our study process. If you have questions or comments about the Coralville study, or wish to suggest an alternative to be considered in this study, please call our Coralville Lake study manager, ..." Acting on this message, Dr. Molnar called both the study manager and the planning division point of contact, Martin Hudson, to ask for clarification about the mention of flowage easements in the newsletter and about what recommendations the study would make. He was informed this information could not be released to the public until the study had been reviewed at all internal levels and a final version was published. While this contradicted the newsletter, we still assumed that there would be an opportunity for public review upon publication of the report. But no policy review process was mentioned in the report or the announcement letter. Dr. Molnar contacted Martin Hudson on 6 August to inquire about the public review procedure or any future study plans. He was unaware of any definite plans for public review or further study, but promised to get in touch when he found information on this. No further information has been received at this writing. A possible reason for the lack of public review at this time is that the Corps does not consider the report findings cited in the letter to be the current policy. In the ~Recommendations" on p. 67, it states that although revision of the Water Control Plan is not in the Federal interest, it would nonetheless be an ~aid" to future operations. Also, in his July 1995 letter (p. C-16), District Engineer McCully indicated that an interim regulation plan would be developed by the end of FY97. If in fact a thorough study of the water control plan is still being planned, as we hope it is, it would be helpful to public coordination to send a second letter correcting the statements of the first. A brief explanation of the relationship between the conflicting policy statements would also be informative. 2 2) The Need for Quantitative Unlike all scientific and engineering literature, the Reconnaissance Report lacks any estimation of the uncertainties of its quantitative results° As noted on page 2 of "Guidelines f~r Determining Flood Flow Frequency" (a manual the Corps is supposed to use to guide study methodology): "User decisions must be based on properly applied procedures and proper interpretation of results considering risk and ~omrtainty." No valid conclusions can be drawn without an estimate of the uncertainty. The central conclusion of the Reconnaissance Report is that no further investigation of operations alternatives is warranted. The criterion to warrant further investigation is that the benefit-to-cost ratio must exceed 1.0o The conclusion is based on the finding that the maximumbenefit-to-cost ratio for alternative operation plans (i.e., the larger of the two values they computed) is 0.03, which is less than 1.0. However, if the uncertainty on 0.03 is a factor of 34, the benefit-to-cost ratio exceeds 1.0 and investigation is warranted after all. To be sure, even when not explicitly stated uncertainties are sometimes indicated implicitly by the number of nonzero digits used. Furthermore a factor of 34.may seem an implausibly large uncertainty. Leaving the specifics of the Reconnaissance Report to the next sections, we cite an example from the 1991 report to show the number of digits is not used at Rock Island to indicate implicit uncertainty, and that a factor of 34 is not an implausible uncertainty in principle. Urban damages between the dam and the English River in a 100 year flood were estimated in the 1991 report to be $32,700 (po F-5 of that report). Estimates of the same quantity in the Reconnaissance Report (based on the actual damages that occurred just two years after the 1991 report) are $16,705,900 (p. B-4). By the number of significant digits, one would have expected accuracy to within a factor of 1.01, but the actual error was a factor of 510. 3) Act hoc nature of reco~mencledplan On p. A-5 the recommended plan is described as being summarized in Table A-4. This table calls for maximum possible outflow whenever the lake exceeds the height of the spillway. It is clear from the further calculations that what is being recommended is not this, but rather the procedures actually in use since 1993: the Rock Island engineers negotiate the outflows with the Division Commander (then in Chicago now Vicksburg) on an ad hoc basis (p. C-9). An operational difficulty with this approach found in 1993 is that it requires some days to get approval of the first variation. A methodological difficulty with including such an option in the report is that it is ambiguous what outflows to use in simulating high flow events. 4) M~thodolog~ of Flood Control Opt/miz&tion According to the enabling legislation for the Coralville dam, "The reservoirs planned for the upper Mississippi River Basin have been designed primarily for local flood control" (House Report 2353-19, May 1938). Likewise, the reservoir operation should be ~... designed to produce the maximum practicable total benefit to all interests concerned" (Public Law 761, June 1938)o Determining the ~maximum practicable benefit" requires an optimization of the many parameters that go into an operating plan. We consider below 5 key problems with methodology that make it impossible for the Reconnaissance Report to determine an optimal plan. The first is a general consideration, the next three consider estimation of benefits, and the last (and most decisive) point considers estimation of costs. 4.1) Searahing parameter spaoe Nearly 50 years ago, when the first operating plan for Coralville Lake was being designed, a full optimization was not possible due to computational constraints. So a relatively small number of alternatives were computed in detail. Personal computers can now fully evaluate a single plan in just a few minutes time, so computational constraints are no longer relevant. Modern optimization techniques would involve computing benefit-to-cost ratios of thousands of alternatives and automatically selecting the most promising for closer scrutiny. For this Reconnaissance Report, however, on/y two a/terna~ve operating plans were computed! No sample of just two alternatives can be considered a serious exploration of the possibilities, and certainly not a determination of maximum practicable benefit. 4.2) Including ke~ parameters: downstream thresholds What is more, neither of the alternative~ actually computed included any thresholds for protection of the lower reaches of the river. Neglect of this important ~arameter led to the trivial conclusion that neither of the plans were optimal. As we are aware of nobody who has suggested removing downstream constraints altogether, the choice of study alternatives is baffling. Dr. Molnar's written input at the outset of the Reconnaissance Study explicitly suggested determining optimal downstream thresholds (p. C-30). By including this parameter a large negative term in the computation of benefits of an optimized operation plan would be eliminated° 4.3) Trends in Fiver flow A second characteristic of old ways of designing an operations plan is to assume the absence of climate cycles, and therefore to treat all experience in the period of record equally. It is now recognized that beyond the oscillation between wet and dry years, long term correlations exist and are helpful in making predictions for coming years. For their forecasts, the NatiOnal Weather Service uses a 30 year period to establish a norm. In the specific case of the Iowa River, the Corps is well aware (p. C-27) that the USGS documented in 1990 that the Iowa River has had a 50% increase in its flow since the dam was built compared to the 55 years preceding. The computations used in the Report ignore this trend, and in so doing dilute the importance of the 1993 event by a factor of about 3. The benefits of a plan that does well in such an event are therefore also underestimated by the same factor. 4.4) Inclusion of extreme events Finally, since only the period of record is considered in the damage calculation, the performance of alternative models in a flood more severe than the flood of 1993 is not taken into consideration. One striking result in that event was the great degree to which FEMA regulations requiring new construction to be one foot above the 100 year flood line minimized damage. Actual river levels reached within a few inches of that line in Iowa City, damaging some homes, but leaving the great majority (those built to code) unharmed. However, a further increase of a few inches might have increased damages by almost tenfold. Post-1993 floodproofing efforts magnify the importance of this step still more. This distinction is evident in the table on page B-2 of the Report. Including such a flood in an estimation of benefit-to- cost ratios is just as important as including a flood like 1993 as the lower likelihood is offset by the greater impact. The benefits of a plan that does well in extreme events is therefore' underestimated by ~ factor of about 2 because of this omission. 4.5) Costs of an op~{m~sedp~an: £~owage o&semon,ts The major costs listed in the Report for an alternative operating plan were possible flowage easements. No details of the legal requirements for such easements were mentioned in the Report, so we asked the authors in charge of hydraulics, legal counsel, and real estate what were the actual criteria used to estimate these costs. We were told that there was no legal basis for the costs that were used. They felt easements were necessary for the alternatives considered precisely because they were demonstrably not optimal° Ho flowago easements would be're¢~uire~for an optimalplan. By including a nonsensical cost, one can get any ratio one wishes, as is this case. By removing the spurious costs, the total costs diminish by a factor of 147, a great enough factor to change the fundamental conclusion by itself° 5) (M~ssion o£ :J.ml:)o~:an~ oono~usions fz~m ~eoo~enda~%ons 5.1) Rovision of downs'~xeam 'ch~esholc!~ On p. 30, the Report states that "the constraints have a noticeable effect' on the regulation of the reservoir" and that such changes ~could, with further study and coordination with local interests, justify raising the constraints." We noted in Section 3.2 above our agreement with these conclusions about the importance of additional study to determine optimal thresholds° The one downstream farmer represented at the input meeting on July 30, 1996, also voiced a desire to reconsider how these thresholds are managed. Curiously, however, this conclusion is omitted from the study conclusions and recommendations (p. 66-67) without comment° Adding to the urgency of this conclusion is the absence of any written record of how the current levels were established. (This absence was established by the Corps a few years ago in response to a request for information by Dr. Molnar.) On p. 29, the general rationale for the existing downstream thresholds is described: concern about crops in season and physical structures out of season. However, as Dr. Molnar noted in his input (p. C-30), despite the regulation policy the non- crop thresholds are exceeded in 1 of every 5 years, while the crop thresholds are exceeded in 2 of every 5 years (virtually every wet year!). Hence it is questionable what structures still survive at the current thresholds after so many dousings, and at what level crops are currently planted. .2) A written flash flood oontingenc~ plan As described in several places, automated gages were installed by the US Geological Survey in 1994 (with financial underwriting from Iowa City, Coralville, and the University of Iowa) to monitor the development of flash floods, and a standard operating procedure (SOP) was written by the Corps (in coordination with these entities) regarding dissemination of this information. The Corps has also installed a website which posts these numbers hourly (not every 15-30 minutes, as is erroneously stated on p. 65). On page A-12, it further recommends development of a written contingency plan that considers travel time of flood waters, etc., and can be used to guide operation of the dam in a flash flood. This reco .mmendation repeats the promise made by District Engineer McCully in 1995 (p. C-15) and repeated by Planning Division Chief Hanson in 1996 (p. C-45) o Curiously, however, this recommendation is also omitted from the study conclusions and recommendations (p. 66-67) without comment. It is also disturbing that on p. 27 and p. 61 it refers to the informational SOP as an ~SOP for operating the Coralville Dam in the event of flash flooding". This is in direct contradiction to p. A-12, where it is clear the SOP has no operational aspect as yet. The importance of the distinction between information and operation was- underscored in 1993 when the high water mark in Iowa City was reached on August 10 precisely because of the lack of a written contingency plano The ability to control the water was not an issue on that day as the lake was more than 5 feet below the spillway° Real time information was also not an issue as the dam manager (John Castle) was well aware of the 4 inch rainstorm that began at 11 pm the previous evening. However, having no written guidelines as to how to act, the dam gates (which were wide open at the time) were not lowered until after 5 am, too late to diminish significantly the crest of the flood in Iowa City. 6) Conclusion A good faith effort using available methods to perform a serious study has not been made by the Corps° They have violated their own procedures for public review and for study methodology. Their incomplete and inconsistent conclusions are therefore inaccurate and should not be taken seriously, but rather as an indication of their abilities to carry out a serious study. DISTRIBUTION: The standard procedur~ for the Corps is to include public review as an Appendix in a report. We are therefore taking the initiative to. distribute this response to the distribution list given in Appendix D (i.e., to those noted as having been sent a copy of the Report). In the December newsletter, it was announced that a summary of the report will also be posted on the Rock Island website, with the address being furnished with the announcement of report completion. We will also make this response available through our ~Iowa River and Coralville Dam Information"(http://www-astro.physics.uiowa.edu/~lam/waterb.html) site. SECTION 216 REVIEW OF COMPLETED WORKS RECONNAISSANCE REPORT CORALVILLE LAKE JOHNSON COUNTY, IOWA MAY 1997 US Army Corps of Engineers Rock :sland Oistr=ct EXECUTIVE SUMMARY ~ oralville Lake and Dam were constructed during the period 1949-1958 under the authority ~contained in Public Law 761 of the 1938 Flood Control Act and Committee Document No. ' i, House Document No. 669, Seventy-fifth Congress, First Session. The facility, situated on the ' owa River approximately 83.3 miles above its mouth, is located in Johnson County, Iowa. The ,,lain controls runoff from a watershed area of3,115 square miles. Coralville Lake is a multi- purpose project. Project purposes include flood control, recreation, water supply, and fish and wAldlife enhancement. ~rompted by the Midwest Flood of 1993, a Section 216 (Review of Completed Works) Initial ~.ppraisal was completed in March 1995. The appraisal concluded that the operation and ~. urposes of the reservoir should be reviewed due to changing physical and economic conditions ~ownstream of the facility. The document recommended undertaking a reconnaissance study, a i more detailed investigation of current project outputs, hydraulic conditions, floodplain usage, recreational, and fish and wildlife enhancement opporUmities. i~he 12-month reconnaissance study began in May 1996. The study area includes Coralville ake and lands upstream and downstream of the project, from the Amana Colonies to Keokuk, i owa. Tiffs report documents the findings of a multi-disciplinary study team, formed to ascertain robiems and opportunities, inventory existing conditions, forecast future conditions, formulate ~alternative plans, evaluate effects and impacts, and establish a Federal interest in one or more ~alternatives recommended for further study. ~Numerous initiatives, including stmctural and nonstructural flood damage reduction measures, ~ the addition of a bike and pedestrian trail, and several environmental restoration alternatives, i'? were evaluated during this reconnaissance study. Table 14, located on page 59, is a conclusion .~ i~ matrix which summarizes the results of this investigation. Resulting benefit-to-cost ratios for ~ potential projects ranged from -.20 to. 17, indicating no further Federal interest. However, the ~ State of Iowa, the current non-Federal sponsor, has expressed an undefined interest in continuing ~ its participation in a feasibility study of follow-on initiatives, i.e., environmental restoration ~ projects under Section 1135 [Water Resources Development Act (WRDA) 86] and Section 206 ~ (WRDA 96) authorities, if a local entity is interested in providing necessary cost share. This is a .~ possibility for restoring hardwood tree stands along the Iowa River, improving habitat in Indian Slough, watershed planning on Clear and Rapid Creeks, and participating in the Iowa River .~ Corridor Project. i~ While a s~a-ucmral flood damage reduction project for protecting the University of Iowa Arts ~ Campus does not indicate a favorable benefit-to-cost ratio under current criteria, the University, · may request Corps of Engineers participation in the "Support for Others" Program. ) The Rock Island District Commander, Charles S. Cox, therefore recommends terminating this ~: Section 216 reconnaissance study2 1[ [ October 17, 1997 James V. Mudd Colonel U.S. Army Rock Island District, Corps of Engineers Clock Tower Bldg. PC Box 2004 Rock Island, IL 61204-2004 CITY OF I0 WA CITY Colonel Mudd: We recently received a copy of your Section 216 reconnaissance report of the Coralville reservoir. Thank you for providing the information and in particular the executive summary. I have taken the liberty of distributing a copy of the executive summary to the members of the Iowa City City Council. We have also received a copy of a critique of the Corps' work with respect to the 216 report. Professors Molnar and Newsom of the University of Iowa have commented extensively on this report. While my staff is not sufficiently trained in all of the issues associated with reservoir management, one comment in their report is particularly telling. That comment is the need for public hearing and dialogue on your report. I do recall dudng 1993 and the months thereafter that representatives of the Corps would perform this type of reconnaissance study as well as offer opportunities for public hearings. To the best of my knowledge the public hearing process has not occurred, and as you will .see from the comments by professors Molnar and Newsom they find that particularly disturbing. It is my intent to provide a copy of your executive summary and the MolnadNewsom report to the City Council. I would strongly suspect that members of the Council would be interested in your comments on the Molnar/Newsom report but even more so an opportunity for them to comment openly in a public hearing process. Your prompt response would be appreciated. Sincerely, Sct.~~naJi;tr ki~~~"~'~ CC: City Council City Engineer L. Molnar C. Newsom jw/ltr/sa-mudd.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240-1826 · (319) 356-5000 · FAX (319) 356-$009 City of iowa City IVlEMORANDUI Date: October 17, 1997 To: City Council From: Naomi Novick, Mayor Re: Sales Tax I have received all of your individual lists of how to spend sales tax income if we had a sales tax. Since we are ready now to work on the new Comprehensive Plan, we can work on Sales Tax when the Comp Plan discussion and vote are done. I'll place the Sales Tax on the December 1st Work Session agenda. Think about a Sunset Clause and about some public discussion on Sales Tax options on December 1. We may also want to offer a handout on the State rules for adoption, administration, etc. How can we solicit some ideas from those who cannot attend this meeting? Ask some organizations, neighborhoods, etc. Here is a combined list of options for the use of Sales Tax income as suggested by Council Members. Community Enhancement Water Rates Public Safety .' Property Tax Relief Housing & Human Services Library and/or Cultural Center Sewer Rates 10%-50% 6 members 15%-50% 5 members 10%-20% 5 members 10%-50% 4 members 15%-30% 3 members 10%-30% 3 members 15%-25% 3 members Expenditures listed by just one Council Member were Downtown and Transit. However, these may be included by others in the Community Enhancement category. This category includes anyone who said betterment, revitalization, and/or enhancement. ~p4-1 nn.doc City of Iowa City IV EIV ORANDUi ,I Date: October 17, 1997 To: City Council From: City Manager Re: Pedestrian Signals at the intersections of Washington & Dubuque Streets, and Iowa Avenue and Dubuque Street We have concluded an upgrade of the traffic signals at the Washington Street/Dubuque Street and Iowa Avenue/Dubuque Street intersections downtown. The most visible change is the installation of pedestrian signals at these intersections. These are the only two signalized intersections in the downtown core which did not have '~valk-don't walk" indicators. Pedestrians complain about aggressive motorists at these intersections, and hopefully pedestrian signals will more clearly identify to motorists that they must yield to pedestrians in the crosswalk. In addition to the pedestrian signals, this project replaced outdated and damaged signal equipment at each intersection, and brings the Iowa/Dubuque intersection signal up to current height standards. The work was completed by City crews. bc~nemos~3-1SA.doc G&70 City of Iowa City t IE ORANDUM Date: To: From: Re: October 13, 1997 All City Employees Stephen J. Atkins, City Manager Safety Policy Attached you will find your personal copy of the City's Administrative Policy on Safety. Please take some time to familiarize yourself with it and then keep it for future reference. This short document specifies the duties and responsibilities for all of us who are employed by the City when it comes to workplace safety. I know, as you do, that on-the-job safety for the City organization has always been a priority for management and labor alike; however, this written policy now forrealizes what we have done and will continue to do. This policy prescribes the proper safety attitude and governs our behaviors as we work together to ensure a healthful work environment. Furthermore, while emphasizing management's commitment to employee welfare and clarifying expectations of employees, it provides our combined sense of direction in all matters of safety. Let's continue our work in service to the citizens of Iowa City and, while doing so, keep safety foremost in our minds. cc: City Council mgr/men~salety. doc CITY OF I0 WA CITY Administrative Policy on Safety The responsibility for a healthful work environment is a shared one, resting with all individuals at every level of the City's work rome. The common goal of eliminating all preventable workplace illnesses and injuries is attained through an uncompromising commitment to safety and to recognizing and controlling hazards. To this end, workers and management must work in a nonadversarial, cooperative effort to promote safety and health for all employees. Furthermore, management demonstrates its commitment by providing leadership and the necessary resources, while all employees utilize safe work practices and participate in the creation of policies that keep them from harm's way. Both recognize safety as so primary that it always takes precedence over work place shortcuts. United efforts, as well as the individual role specified below, help ensure the protection of the city's valued public servants. Department Directors occupy a key role in the successful development of safety programs. As the highest level of management with direct contact with division heads, supervisors, and employ- ees, they are expected to provide leadership and direction in the administration of all safety activities. Division heads are directly responsible for maintaining all safety programs and policies. Well trained in identifying and addressing safety issues particular to their divisions, each is charged with implementing all applicable OSHA compliance programs, employee safety training, hazard assessments, accident reviews and corrective action procedures, and other injury prevention policies. , Supervisors, through their constant and cooperative efforts, account for the success of safety programs. Immediate supervisors, including lead workers and all others with supervisory respon- sibilities, will make certain that employees work safely and observe all safety regulations. These 410 EAST WASHINGTON STREET * IOWA CITY, IOWA $2240-1826 · (319) 356-$000 · FAX (319) 356-5009 2 supervisors are therefore responsible for frequent checks of equipment and working through proper division level channels to ensure the observance of safety policies. Employees, whether permanent or temporary, are the heart of all safety efforts. Management encourages employee contributions on matters of safety. Employees are expected to follow safe work procedures and to take an active part in protecting themselves, their fellow workers, citizens, and equipment. Having first-hand knowledge of job tasks, they can detect and report to their supervisors hazardous equipment, conditions, practices, and behaviors in their work place and make corrective suggestions. Employees must observe applicable safety regulations and practices and use all safety equipment required and provided. The Occupational Safety and Training Specialist provides service to Departments and Divi- sions in meeting their safety needs and acts as a City°wide safety coordinator by providing information regarding OSHA and other applicable laws, assisting with program development, recommending corrective actions, developing and providing appropriate training, and serving as a resource in all safety matters. Stephen J~,tk'ms, (3~r Manager Date In recognition and support of this Administrative Policy on Safety as the basis for a cooperative effort by Labor and Management to provide a safe and healthful work environment for all City iii~iel'd, resid~ AFS/~ Local #183 Daniel Dreckman, President Police Labor Relations Organization of Iowa City Steven Stimmel, President IAFF Local #610 finsafe~safepo11 .wp5 9/97 City of Iowa City ,VIEMORANDUI Date: October 17, 1997 To: City Council From: City Manager Re: Weather Alert Sirens Over the last few months our Fire Department has been working on an additional upgrade of our Weather Alert Siren System. Basically, all of the Iowa City sirens (17). will be reprogrammed with a new dedicated radio frequency. Our history has demonstrated that radio communications on the current frequency is at or near capacity. During severe 'weather, as many as 12 agencies may be competing for radio communications. These agencies include area volunteer departments, ambulance service, etc. We have experienced situations when the sirens were not activated quickly enough due to radio frequency interference. The new dedicated radio frequency will virtually eliminate the possibility of siren failure due to radio traffic/interference. A new fire base radio will be purchased, which will enhance our communications with Johnson County Mutual Aid Association fire departments. This work is also being scheduled in conjunction with a radio console upgrade at the Johnson County Sheriff's Office. The Johnson County Sheriff's Office will retain the primary responsibility for siren activation with the Iowa City Communications Center providing back-up activation capabilities. The cost of the project is $32,000. The Fire Chief is confident these improvements will improve our Weather Alert System and thereby the safety of our citizens. cc: Cathy Eisenhofer, Purchasing Agent Im\rnern~sa10-16.doc City of Iowa City NIEf tORANDUM Date: October 17, 1997 To: City Council From: City Manager Re: Police Issues ^ number of police-related issues were postponed to a later date for discussion. I believe the following summarizes these issues. We will need to schedule a work session discussion. 1. Non-violence trainin.q and philosophv. A review of the mission statement of the Police Department. 2. Community standards. A review of community standards for providing police services. Council should design a strategy to elicit input on community standards. 3. All policies should be written. 4. Down-time after a .eun is drawn. 5. Crisis Plan. A response to community' situations by community leadership. Suggests undertaking this issue after discussions and decisions concerning police policy and personnel issues. 6. Canine unit. Initially rejected, but postponed for future discussion. 7. Incorporation of "prior disciplinan/histon/" in internal.affairs reports. City Attorney must research further. bc~memos~5-2SA.wp5 City of iowa City I /IE ,]ORANDUi I Date: October 17, 1997 To: City Council From: Dale Helling, Assistant City Manager Re: Telecommunications Litigation Attached is a copy of my recent letter to the Iowa League of Cities affirming Iowa City's support for legal efforts to resolve the "Rule of 1897" issue. You will recall that our research showed that AT&T, the predecessor of US West Communications, did indeed have a franchise to provide service in Iowa City, prior to October 1, 1897 (it was granted in the Spring of that year). The Iowa Supreme Court has found as recently as the 1950s that if a City had telephone service prior to October 1, 1897, the provider of that service and its successors in interest have a franchise to provide telephone service in perpetuitv. A perpetual franchise means the provider does not have to pay fees or receive City permission to use the right-of-way. This creates a dilemma for cities who are attempting to regulate and receive compensation for the use of public rights-of-way for telecommunications infrastructure. The Telecommunications Act of 1996 recognizes local authority to manage public rights-of-way and receive compensation for use of those rights-of-way, but requires that all telecommunications providers be treated similarly with respect to franchises, including fees (the "level playing field" concept). Various telecommunications providers have argued that they cannot be charged more than the incumbent providers. In the case of Iowa City and other cities in the State, that means no fee is allowed since most of these 100 year old franchises do not include any user fee provisions. The Iowa League of Cities has assisted in forming a coalition of cities to jointly support and fund a concentrated effort to address this problem and, in a broader sense, to protect the rights of cities to regulate and receive compensation from for-profit telecommunications entities for use of the public right-of-way. This litigation is a major component of that effort, which also includes education and legislative efforts. Note that our initial contribution is 5¢ per capita or slightly over $3,000. It is quite possible that there may be additional costs depending on how far the litigation effort must be carried. We will keep you advised. The City Attorney has kept abreast of the strategic planning of the Iowa League of Cities and she agrees that the City can benefit from being an active participant in this effort. Im\mem\dh le-9.doc October 6, 1997 CITY OF I0 WA CITY Thomas G. Bredewegl Executive Director Iowa League of Cities 317 6th Ave. Ste. 1400 Des Moines, IA 50309-4122 Dear Tom: This will confirm the City of Iowa City's verbal commitment to support the League's efforts to address the "Rule of 1897" telecommunications issue. Iowa City will contribute 5¢ per capita toward the initial litigation effort and will consider additional funding based on the progress of the litigation. Since the amount involved is approximately $3,000, no formal City Council action is required. Please advise me or forward a billing statement when you wish to begin receiving funds and I will have a check sent to the League. I will act as the contact person for-the City of Iowa City and will coordinate locally with the City Attorney, Eleanor Dilkes. We are prepared to assist in whatever way we can to further the legislative and educational efforts of the League relating to this issue as well. This is a very important issue for Iowa City and other municipalities as we attempt to put in place effective telecommunications ordinances for protecting and controlling use of our public rights-of-way. We appreciate the efforts of the Iowa League of Cities on our behalf. Dale E. Helling Assistant City Manager cc: City Council Stephen J. Atkins, City Manager Eleanor M. Dilkes, City Attorney Broadband Telecommunications Commission Drew Shaffer, Cable TV Administrator Irn~l~dh10-6,doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240ol826 · (319) 3S6-$000 · FAX (319) 356-$009 City of iowa City IVIE ',I ORAN 3' JNI Date: To: From: Re: October 17, 1997 Mayor and City Council Maclan K. Karr, City Clerk Imaging and Scanning Equipment The purpose of this memo is to inform you of the status of the Document Imaging and Retrieval System Project for the City Clerk's office. A detailed Request for Proposal (RFP) was prepared in June and proposals received in August. A team was formed to review the proposals and attend demonstrations. Team Members represented Information Services (Gary Cohn and Kevin O'Malley); Purchasing (Cathy Eisenhofer and Jeanne Somsky); Document Services (Barb Coffey); and the City Clerk's office (Madan Karr and Sue Walsh). Five demonstrations were conducted the week of September 22. Due to the nature of the proposal process, all information at this time will remain confidential until an award is made. Our goal has been to proceed with defining the best solution to locate, process and manage paper and microfilm documents in the City Clerk's office. By utilizing a records management system with storage and retrieval software we will be able to offer, within the Clerk's office, retrieval by word or phrase of any document (1995 forward) in a matter of seconds. It is anticipated that this phase can be up and running by January 1998. The records management system is network compatible and can be expanded in another phase. Long range plans include networking to departments such as Public Works and Planning for transmission of documents and potential off-site locations such as the Public Library. We will continue to develop the use of the records management system. After the bugs have been worked out of Phase I it is my intent to come back to you for direction for the next phase. At that point I'd like to discuss electronic information sharing which could include weekly Council packets. Meeting agendas and official minutes will continue to be available on the World Wide Web. I will continue to proceed with the above described plan unless I hear from you otherwise, and anticipate award around October 22. cc: City Manager City of Iowa City r/IEI ORANDUM Date: October 17, 1997 To: Mayor and City Council From: Marian K. Karr, City Clerk Re: Comp Plan discussion of November 3 You have scheduled ~ special work session on November 3 on the Comp Plan. We would like to start that session at 6:30 p.m. Please let me know if that is a problem. Hearing nothing I will proceed with he 6:30 start time. City of Iowa City ORANDU Date: October 17, 1997 To: Department Heads From: City Clerk Re: Absence On October 23-24, both Sue and I will be attending the Iowa Municipal Finance Offi- cers Association (IMFOA) meeting in Des Moines. Sue will be back in the office on Friday morning, October 24, and I will be returning Friday afternoon. Documents re- quiring signatures can be signed on Friday. cc: Mayor and City Council City of Iowa City I EMORAN D'UI /i Date: To: From: Re: October 17, 1997 Mayor and City Council Marian K. Karr, City Clerk Council Work Session, October 6, 1997 - 7:05 p.m. in Council Chambers Mayor Naomi J. Novick presiding. Council present: Baker, Kubby, Lehman, Norton, Thornberry, Vanderhoef. Staff present: Atkins, Helling, Karr, Dilkes, Franklin, Davidson, Miklo, Schoon. Tapes: Reel 97-133, Side 2; Reel 97-138, all; Reel 97-139, all. REVIEW ZONING MATTERS Reel 97-133, Side 2 PCD Director Franklin presented the following Planning and Zoning items for discussion: MOTION SETTING A PUBLIC HEARI.NG FOR OCTOBER 21 ON THE COMPREHENSIVE PLAN, INCLUDING THE SOUTH DISTRICT PLAN. Franklin noted discussion of the proposed Comprehensive Plan 1997 is scheduled October 20. ' ' ORDINANCE AMENDING THE ZONING CHAPTER BY CHANGING THeE ZONING DESIGNATION FROM RS-5, LOW DENSITY,SINGLE_-FAMILY RESIDENTIAL TO OPDH- 5, PLANNED DEVELOPMENT HOUSING O, VERL~AY ZONE, ~.F..'OR 3~63 ACRES LOCATED EAST OF SOMERSET LANE AND SOUTH ,OF WELLINGTON DRIVE. ":(V.!LLAGE GREEN PART 15/REZ97-0012) (FIRST CONSIDERATION) ORDINANCE AMENDING THE ZONING CHAPTER BY. CONDITIONALLY CHANGING THE ZONING DESIGNATION FROM'RM-20, MEDIUM DENSITY .,MULTI-FAMiLY RESIDENTIAL, AND RS-5, LOW DENSITY SINGLE-FAMILY RE$1~DEN.TiAL, TO :OSA-.20 AND OSA-5, SENSITIVE AREAS OVERLAY ZONE, ,FOR ',APPROXIMATELY, !.9 ACRES LOCATED AT 1122-1136 N. DUBUQUE STREET. (CLIFFS APT/REZ97-0003} (SECOND CONSIDERATION) Franklin stated the applicant has requested expedited consideration of this item. RESOLUTION APPROVING THE FINAL PLAT OF THE SCOTT-SIX INDUSTRIAL PARK, A 140.5 ACRE, 42-LOT COMMERCIAL/INDUSTRIAL. SUBDIVISION ,LO(~ATED AT THE NORTHEAST CORNER OF SCOTT BOULEVARD AND H!GHWA¥..6. (SUB 97-0018) Council discussed contacting the State Legislature and Governor regarding increased funding for DNR and supporting the applicants request for immediate review of the permit application. Franklin recommended adoption of the final plat subject to DNR approval of the stream relocation. Council Work Session October 6, 1997 Page 2 E. LETTER TO THE JOHNSON COUNTY BOARD OF SUPERVISORS RECOMMENDING APPROVAL OF A CONDITIONAL USE PERMIT FOR THE EXTRACTION OF SAND AND GRAVEL FROM PROPERTY SOUTH OF IOWA CITY AND WEST OF T. HE 'IOWA RIVER. JCU9706~ Council members requested information regarding: ·Sand pit lighting plan; o How long residential development has been in place; · Barker or Albrecht involvement with ponds; · Reclamation plan for other ponds; · $150,000 performance bond amount appropriate; · Stockpiling on flood plain allowable; · Fuel safety regulations; · Impact on ground water; · Dredging impact on residential wells; and · Depth of residential wells. Council requested annual monitoring of the operation for compliance of the conditional use permit. .. IOWA AVENUE STREETSCAPE Reel 97-133, Side 2 PCD Director Franklin, Assistant PCD Director Davidson, Consultant Brian Clark and Iowa Avenue Streetscape Core Committee Jim Clayton presented information to council about the proposed Iowa Avenue Streetscape Plan. Council directed staff to proceed concurrently with Iowa Avenue Streetscape and Block 102 development plans. Staff Action: Staff will proceed with design plans for Iowa Avenue with the understanding that improvements will not be done until a parking ramp is in the design phase (Franklin). PUBLIC ARTS ADVISORY COMMITTEE Reel 97-138, Side 1 City Manager Atkins, PCD Director Franklin and Asst. PCD Director Davidson provided information to council regarding the proposed Public Arts Committee. A council majority agreed to the proposed Public Art Committee, with the reduction of the community representatives and art representatives to two each. Staff Action: Appointments to be advertised October 21o REDEVELOPMENT OF BLOCK 102 Reel 97-138, Side 2 City Manager Atkins, PCD Director Karin Franklin and Asst. PCD Director Davidson provided information to council regarding redevelopment of Block 102. Council Work Session October 6, 1997 Page 3 A council majority agreed to: 1. Redevelopment of block 102 2. City government to be a catalyst 3. Not to pursue City purchasing entire block Franklin summarized that staff will work with the private property owners in Block 102, pursue a parking facility on the Northside of downtown, and that money will be invested in design work. A council majority directed staff to implement angle parking on Linn Street between College and Burlington Streets. [Thornberry left 9:25 PM] Staff Action: Staff will proceed with discussion with private property owners (Franklin). WATER AND SEWER RATE CHANGES Reel 97-138, Side 2 (IP3 of 10/3 Information Packet) City Manager Atkins, Finance Director Yucuis and Public Works Director Schmadeke presented information. A council majority directed staff to proceed with the following proposed items as outlined in Yucuis and Schmadeke memo, Ideas for Water and Sewer Rate Increase Ordinance Changes for March 1, 1998. Decrease minimum cubic feet and #3 Maintain minimum charge; #4 Penalty for late payment of bill, 5%; #7 Two-tiered rate structure for BOD/SS. Council directed staff not to pursue: #5 Increase of non-sufficient funds fee; #8 Fire protection fee. Council also agreed to maintain the minimum fee cha~'ge on second meters., ~6. Reel 97-139, Side 1 APPOINTMENTS Human Right Commission - Human Rights Commission: Charles Major. COUNCIL AGENDA/TIME 1. Reel 97-139, Side 2 (Agenda #20- 45 DAY EXTENSION TO THE POLICE CITIZEN REVIEW BOARD FOR THE FILING A REPORT WITH THE CITY COUNCIL ON COMPLAINT #97-1.) Kubby requested that staff contact the complainant' regarding the 45 day extension. (IP8-Melrose Ave. of 10/3/97 packet) Kubby requested information regarding impact to the neighborhood of establishing a designated right turn lane. City Manager Atkins will follow up. In response to Norton, City Manager Atkins suggested that city staff talk to board and commission members regarding compliance with attendance requirements in by-laws. Mayor Novick noted that city officials have been invited to meet with a Russian Mayor from Essentucki on Friday, 10:30 AM, to discuss developing a relationship as a sister city. Mayor Novick noted she attended an interesting farm tour sponsored by the Chamber of Commerce Farm Committee. Council Work Session October 6, 1997 Page 4 SALES TAX [Baker 10:20 PM] Novick stated she will compile Council's notes regarding uses of schedule a discussion. Staff Action: Mayor scheduled discussion for December I (Karr). Adjourned: 10:25 PM cleddmtn/10-06ws.doc Mayor Novick said she would like to send a letter of endorsement supporting an application for a regional soil conservation district. In response to Novick, some council membem endorsed the revised ballot language. Reel 97-139, Side 2 sales tax revenues and Building on a C ntury o[ Service TO: FROM: DATE: RE: Library Board/City Council Susan Craig, Library Director 10/16/97 Penneys Option for Library Space During the course of discussions about the library space needs a question was raised by the public about whether or not the library could utilize the space presumed to be vacant when Penneys opens a store at the new Coral Ridge Mall. Although library space needs are currently being addressed in a different way, we have followed up on the possibility of using the Penneys site and have discovered that the structure cannot hold a library without significant foundation work. Library books stacks require live load capacity of 125 pounds per square foot, Old Capital Mall was built to a specification of 75 pounds per square foot. Conversations with the current mall management indicates that their first preference for a tenant is a retail establishment and they believe they will attract one. cc?/Steve Atkins Karin Franklin 123 SOUTH LINN STREET IOWA CITY, IOWA 52240 SUSAN CRAIG, DIRECTOR INFORMATION 319-356~52OO BUSINESS 319-356-5206 FAX 319-356-5494~ City of Iowa City ' IEMORAN Date: October 17, 1997 To: City Council, City Manager From: Don Yucuis, Finance Director ~_ Re: Water and Sewer Rate Increases A public hearing has been set for Tuesday, November 11, 1997 to receive public input on proposed increases in water and sewer. fees for billing on or after March 1, 1998. Attached you will find a memorandum summarizing the City Council direction regarding the upcoming rate increases of 15% for water and 10% for sewer. The City Council also recommended changing the minimum charge from 200 cubic feet per month to 100 cubic feet per month and assessing a 5% late payment charge. Another chart is attached that compares current rates to other communities in Iowa. Below is a summary of the percent increase in water and sewer fees since 1991 and projected out to 2001. Water Sewer 9/ 1991 Actual 25% 10% 3/ 1995 Actual 40% 35% 3/ 1996 Actual 30% 15% 3/ 1997 Actual 20% 10% 3/ 1998 Proposed 15% 10% 3/ 1999 Proposed 15% 10% 3/2000 Proposed 15% 5% 3/2001 Proposed Below is a summary of the impact to the average residential user (800 cubic ft/month) before and after the proposed rate increase of 15% for water and 10% sewer and after reducing the minimum use from 200 to 100 cubic feet per month. Average Residential Use (800 Cubic Feet/Month) Water State tax (water only) Sewer Refuse Recycling Total Current Proposed (3/1/98) (min-200 cu. ft.) (min-100 cu. ft.) 924.65 925.22 1.23 1.26 26.54 26.22 8.75 8.75 2.80 2.80 $63.97 $64.25 .4%increase 2 Minimum Use (200 cu. ft. or less) Minimum Minimum 200 cu. ft. 100 cu. ft. Water $10.25 ~ 5.90 Sales tax .51 .30 Sewer 10.76 5.92 Refuse 8.75 8.75 Recycling 2.80 2,80 Total t~33.07 $23.67 Attachments tpS-2dy,doc City of Iowa City MEI/IORA DUI I Date: October 9, 1997 To: From: Re: City Council and City Manager (~ ~ ~c~U;cU 'hSr~ ;'2eakneC, ~uD ib~;cCt °wro r~k s~i r e ct o r ~~/~ Summary of City Council Direction from the October 6, 1997, Informal Meeting Regarding Ideas for Changes in Wastewater/Water Rates and Other Ordinance Changes Below is a summary of the direction that City Council gave to staff at the October 6,1997, informal meeting regarding ides for changes in the Wastewater/Water rates and other ordinance changes for billings on or after March 1, 1998. Maintain the City Council policy of accumulating 20% cash to pay for a portion of the water and wastewater projects. Decrease the minimum usage .from 200 cubic feet of water use to 100 cubic feet of water use. Reduce the minimum fee charge by half of its current rate. Then increase the new minimum for the first 100 cubic feet and the rate past the minimum by 10% for wastewater and 15% for water, effective for billings on or after March 1, 1998. Charge a 5% penalty for late payment of a bill that is not paid within 22 days of the billing date. ,. Set up a two-tiered rate structure for BOD/suspended solids. The City would charge a higher fee for those businesses that had a significantly higher quantity of solids in the waste stream as this increases the amount of treatment at the wastewater plant. Below is a tentative schedule to make the necbssary changes to the rates. To be effective for billings on or after March 1, 1998, final passage and publication needs to be done prior to January 31, 1998. October 21, 1997 November I 1, 1997 November 18, 1997 December 9, 1997 December 16, 1997 tp2-2dy.doc CO: Set public hearing for November 11, 1997. Public hearing. First reading. Second reading. Final consideration. An]es (W) Ankeny (W) Bettendorf (R) Boone(W) Cedar Falls (W) Cedar Rapids (W) Clinton (W) {;oralville (W) Davenport (R) Des Moines (R) Dubuque (W) Fort Madison (R) IOWA CITY (R) North I_ibedy (W) Ottumwa (R) Urbandale (W) Waterloo(W) West'Des Moines (W) Average (;tlrrC~l Mt,ntt~ly Sewer & Water Charges !<csidential Ilscrs--galnple Iowa Cities Revised 1 {}/97 { '1 I I I I 20.00 [ '[4/1 I L3 [] I Avc~agc { Iscr - l~(}(I ctc fl... (W) Well water source; (R) -- River walcr source Nt)LIILC ('il¥ ,)1 Allif."; l{alt' (. '*)ml,.lfl:.m ]uIY, 1991 40.00 50.00 Waler Scw~[-l(' Wa!cr- ] {' CITY OF I0 WA CITY Finance Department Memo Date: October 16,1997 To: From: Re: City Council and City Manager Don Yucuis, Finance Director Sewer and Water by User Type A request was made to provide information regarding the number of accounts and dollars billed by user type for Sewer and Water use.. Below is a chart showing the sewer and water customers by user type and the percentage number of accounts to the total and by dollars billed in each area. % % Sewer # of Customers FY 97 Dollars User Type Accounts to Total $ Billed to Total Commercial "1,146 6.4% 1,221,801 13.0% Governmental 113 0.6% 196,434 2.1% Industrial 11 0.1% 677,631 7.2% Multiple Dwelling 963 5.4% 1,086,590 11.6% Residential- City of Iowa 15,279 85.1% 4,006,746 42.8% City Residential - University 371 2.1% 111,655 1.2% Heights University of Iowa 49 0.3% 2,069,165 22.1% Total 17,932 100.0% 9,370,022 100.0% % % Water # of Customers FY 97 Dollars User Type Accounts ' to Total $ Billed to Total Commercial 1,146 6.4% 858,292 14.1% Governmental 117 0.6% 259,833 4.3% Industrial 11 0.1% 361,389 5.9% Multiple Dwelling 966 5.4% 872,592 14.3% Residential - City of Iowa 15,340 85.1% 3,552,527 58.2% City Residential - University 371 2.1% 98,179 1.6% Heights University of Iowa 49 0.3% 96,920 1.6% Total 18,000 100.0% 6,099,732 100.0% CITY OF I0 WA CITY Finance Department Memo Date: October 13,1997 To: From: Re: Stephen Atkins, City Manager Don Yucuis, Finance Director ~ Meeting with Neighborhood Coun~cil, October 9, 1997 Marcia Klingaman and I met with the Neighborhood Council on Thursday, October 9, 1997. I was there to discuss the upcoming budget process and to answer any questions. There were several neighborhoods represented. Part of the discussion centered around the Capital Improvements Program (CIP) budget. We discussed how the CIP budget was prepared and I pointed out that the City Council can amend the program at any time. I suggested that if there were projects in the CIP that they would like more information on to contact any staff member and we'll get the information to them. Any opinions on any projects were welcome. Knowing the status of certain projects and the magnitude of any given project seemed to be a concern. For example, what is the extent of the work to be done on Benton? Another concern from the group was knowing where parks should be located before development occurs. The Miller/Orchard representative spoke out about not having a park for their neighborhood. Why couldn't the City buy some land now for a park and let the development grow around it rather than wait for development to occur and possibly lose out on getting a nice size neighborhood park. City of Iowa City ,VIE ':/IORAND JM Date: October 16, 1997 To: City Council From: Jeff Davidson Re: Public parking structure sites At your October 6, 1997 work session you asked that we provide you with a map showing existing and future City and University parking structure locations. You will find this information attached. Let me know if you have any questions. CC: Steve Atkins Karin Franklin Joe Fowler David Schoon Im~nem~jd 1-16.doc Existing and Future Public Parking Structure Sites CENTRAL BUSINESS DISTRICT AND SURROUNDING AREA :; H','EF Z, iT, C,F FEf;T~-PE~.T CC.,URT COUPTHOU3[ H ,..L F' Pl Cql P'F Efi TIE. _=. E:L OC)M II'l C, TC4 M A F:I ~ T I'], v',,' A V,,= ~'HII IL'-T'?! l .! _u_J . COLLEGE dl _5 =) I1=11 I=1 h'=1/I,--.--,I II BURLINGTOIq POST OFFICF I! II MER,7 i HOSF'I]AL Existing City Structures Potential Future City Structure Site Existing University Structures Potential Future Univemity Structure Site Right of Way Vacation .,City of Iowa City ME VIORAN U! I Date: October 8, 1997 To: City Manager From: Jeff Davidson Re: Modification to lane configuration at intersection of Melrose Avenue & Hawkins Drive Since the Melrose Avenue reconstruction project was completed we have received several complaints about lane capacity at the intersection of Melrose Avenue and Hawkins Drive. The complaints have been received from motorists westbound on Melrose Avenue who are turning right onto Hawkins Drive. At the Melrose Avenue/Hawkins Drive intersection there is a single through-lane for both westbound vehicles and vehicles turning right onto Hawkins Drive. A single westbound vehicle stopped at the traffic signal keeps vehicles further back in the traffic stream from turning right on red. Callers have wondered why there was not a separate right turn lane constructed as part of the recent reconstruction project. As you are aware, the cross section of Melrose Avenue was determined through a process which took several years and involved negotiation between the Melrose Avenue Neighborhood Association, the City of University Heights, the University of Iowa, and the City of Iowa City. As part of these negotiations, the City agreed to adopt by ordinance the pavement markings which establish the cross section of Melrose Avenue. This was done so that at any modification of the pavement markings would require a formal ordinance amendment by the City Council. This would include any adjustments to add a right turn lane at the intersection. When the cross section of Melrose Avenue was determined, we predicted that it would improve traffic flow somewhat but that overall traffic capacity would continue to be constrained. The intersection is functioning as it was designed to function. You asked if a right turn lane can be physically accommodated at the intersection. The answer is yes. To construct a right turn lane, the City Council would have to receive a request to reconsider the ordinance establishing the Melrose Avenue pavement markings. I assume this request would come from the University. Council would need to decide that they wish to reconsider the ordinance and install the right turn lane. Related issues would include the expense of the reconstruction, availability of right-of-way, and relocation of the sidewalk. Construction expense would include not only the right turn lane, but also a portion of Hawkins Drive and modification of the traffic signal system. The University also has an irrigation system in the area between the curb and the sidewalk on Melrose Avenue that would need to be relocated. It is my understanding that the University plans to plant trees in the area between the sidewalk and the curb along Melrose Avenue yet this fall. Let me know if you have any other questions regarding this matter. cc: Karin Franklin Chuck Schmadeke Rick Fosse Marcia Klingaman Im~nem~jd10-7,doc MEI: _ Date: To: From: Re: October 14, 1997 City Council Doug Ripley, JCCOG Traffic Engineering Planner Update on Iowa City traffic calming program Consistent with the policy you established last fall, we are currently working with four neighborhoods on implementing traffic calming techniques to slow and/or reduce traffic: in residential areas. Teg Drive This past June, seven speed humps were installed along Willow Creek Park on Teg Drive. Numerous comments have been received by neighbors and other area residents. Most of the comments have been positive with a few not liking the humps. A recent follow-up speed and volume study was completed showing a sharp decrease in both speed and volume. Additional studies will be completed in the spring and compared to before and after data to draw conclusive results. Woodside Drive This fall staff met with residents on, Woodside Drive to explain process and determine interest. Recent speed and volume studies qualified the street for the traffic calming program and the neighbors eagerly want to pursue the issue. Staff is currently developing some alternatives and expects to meet with residents later this fall to discuss the alternatives. Goosetown Neighborhood This past summer staff was contacted by members of the Goosetown Neighborhood wantin(,] to pursue traffic calming. Traffic studies are being completed to determine which streets qualify, to be followed by a meeting with residents this winter to discuss alternatives. College Street Residents of the 1100 block of East College and surrounding streets met with staff recently to discuss traffic calming. There was a strong interest in pursuing traffic calming on East College and surrounding streets. Traffic studies will be completed in early spring to determine what alternatives are appropriate for further consideration. If you have any questions, please feel free to contact me at 356-5254. CC: Steve Atkins, Karin Franklin Chuck Schmadeke Jeff Davidson Rick Fosse Marcia Klingaman wpdata~Jndexma\drmmo Date: To: From: Re: City of iowa City MEMORANDUM October 13, 1997~ ~ Rick Fosse, City Engineer Jeff Davidson, Assistant Director, Dept. of Planning and Community Development Marcia Klingaman, Neighborhood Services Planner Doug Ripley, JCCOG Traffic Engineering Planner Teg Drive Traffic Calming Update I recently completed the first of two follow-up traffic counts on Teg Drive since the seven speed humps were installed in June. If you remember, prior to the speed hump installation the 1200 block of Teg carried 775 vehicles per day, with an 85th percentile speed of 31.5 mph. The 1500 block of Teg, south of the speed hump installation, carried 820 vehicles per day, with an 85th percentile speed of 33 mph. Recent counts at these same locations after the speed humps showed 542 vehicles per day (70% of original count) and 85th percentile speeds of 24.9 mph (down 6.5 mph) at the 1200 block, and 585 vehicles per day (71% of the original count) and 85th percentile speeds of 33 mph (equal to the original count) in the 1500 block. As you can see, the initial results show the speed humps as effective in reducing speed and volume, while 1500 Teg Drive showed the reduction of volume without an increase in speed. I don't believe the overall trips were reduced, but diverted to other streets. I will attempt to confirm this next spring with counts on adjacent streets, I would not conclusively call the humps a success, but initial data is favorable that the humps have reduced traffic speed and volume on Teg Drive. One additional note, Penny Bryn neighborhood representatives commented to staff that they felt the humps had "shrunk." Steve Miller surveyed the humps recently and found them to be retaining their shape well. He identified some variations in the height of the humps based on where they were measured, but centerline heights were 3" as designed. Steve did not notice significant signs of shrink or swell of the asphalt humps. Marcia, would you please notify the neighborhood of this information, and let them know additional studies will be completed next spring before we draw any conclusive results. If anyone has questions, please let me know. cc: Steve Arkins ~ ~\~\~{,,, ..~,~ % Karin Franklin Chuck Schmadeke jw/mern/dr-teg.doc City of Iowa City MEMORANDUM Date: October 8, 1997 To: Susan Craig and Barb Black, ICPL From: Drew Shaffer,~.5 Re: Followup to August 12th, 1997 meeting This is just a followup to Dale Helling and my discussion with you both on August 12th concerning the possibility of combining the Library's Cable Channel 10 with Government Channel 4. The purpose of such a combination, as we discussed, would be to put all video programming on one cable channel, making it a more vibrant and attractive channel to the community. The other channel could then be used primarily as an expansion of availability for citizens to access InfoVision, the interactive information and multi-media service offered by the City. This possible combining of resoumes was discussed because of an ongoing need to make the best possible use of resources, including the cable TV channels, and at a time when the ICPL has been considering equipment purchases that would essentially enhance the video playback capabilities of its channel. The access customer would also be better served by channels that have stronger identities. The Library expressed interest in this possibility, as did the Cable TV Division. Both also expressed a desire to continue discussing this matter and working out the attendant details associated with such an endeavor. The library would benefit by shifting responsibility for schedule preparation and playback to the programming channel. In addition, some staff time currently spent on preparing character generator messages would be gained. The Library expects to maintain responsibility for programming they currently offer: children's programming, meetings and presentations from Meeting Room A, literature/literacy related items, and some local history responsibilities. Live shoots from the public meeting rooms and story hour room would continue to be supported. It is assumed that information about library services and programs would be offered on InfoVision and library staff would assist in the identification of topics for InfoVision. The Cable Division will also benefit by helping to offer two higher quality channels. One channel can offer more video programming than Channel 4 now has, and the other channel can give viewers more of a chance to use an enhanced InfoVision during something other than late night hours. The Library' s assistance in making InfoVision the best it can be is much appreciated. The subscribers and citizens will benefit by having two better cable TV channel options than they had before. In effect, everyone benefits. Them are of course many details that would need to be worked out prior to this occurring. Following is a list of details we can think of, which you may want to consider and add to as necessary. For lack of a better way of expressing them, we've broken them down into two categories, consisting of logistics and issues. 2 Logistics---equipment needs on both ends, programming details important to both entities. timeframes for changes, origination point considerations given the Cable TV Division's pending move. Issues--how our two entities would continue to collaborate regarding programming, and how we could work together regarding InfoVision related input and assistance (perhaps a committee could be formed), and money issues. The two pdmary concerns you expressed on behalf of the ICPL appear to be no problem. The li.brary will continue to be able to cablecast live from Room A---and some of these programs may end up on InfoVision ~ a scheduling conflict occurs on the video channel. The Library will also be able to schedule for playback other programs of importance to you. If possible, I'd like to suggest ongoing meetings to continue working on this matter. Or. if you prefer to designate representatives to a committee to continue this work that would be fine. Thank you for your time and consideration. Please let me know when the next possible meeting date might be for you or your representatives. cc: Dale Helling BTC City Council Bob Hardy Kevin Crawley IOWA CITY MUNICIPAL AIRPORT 1801 South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 MEMO October'16, 1997 Iowa City City Council Ron O'Neil, Airport Manager ~,~G , IPAA President's Award On October 10, 1997~ at the Iowa Aviation Conference, Iowa City Airport Vice-Chairperson Richard Blum was honored with the President's Award by the president of the Iowa Public Airports Association (IPAA) o IPAA is the state organization which represents the owners and operators of Iowa's 114 public airports. The award was for distinguished service to aviation in Iowa. Dick has been active on aviation issues both on the state and local level and was one of the'primary organizers of IPAA in 1984o Dick has served on the Airport Commission for over 13 years and has dedicated an enormous amount of time to the Airport and the City of Iowa City° October 14, 1997 Parks and Recreation Commission Recreation Center Iowa City, IA 52240 Dear Commission Members, I have followed the reports of proposed trail improvements to Hickory Hill Park with great interest and, although I try to refrain from sharing my opinions about City issues because I am a City employee, my interests as a park user.have overriden my reluctance and I would like to write in support of a limited, "improved" trail through the park. First of all, my yard adjoins the North 7th Ave entrance into the park. I see and talk to many people entering the park from the street entrance. I walk frequently in the park--3 to 4 times a week. I have probably been on every trail in the park--those developed and maintained as formal trails, and those worn by use of humans, bicycles, and animals. My family also walks frequently'including a husband and three children who have grown up with this wonderful facility in our back yard for 11 years. I agree the trails are in need of upgrading. In the 11 years since I have become an active park user I have seen them deteriorate, be refurbished, and fall into disrepair. Erosion is a significant and dangerous problem in some areas. I do not want, nor do I believe the Commission wants, to see the wild, woodsy nature of the Park significantly changed. But I do believe improvements are needed to the trails currently in place and new trails are needed in the newer area.s of the park. I also believe a limited, wider, harder surfaced trail system should be built so that all our citizens can make use of the park. Two weeks ago, early on a Saturday morning (8:30am or so) I was walking in the park and encountered a blind man who had made his way across the creek behind our house and was literally scaling the hill beyond the creek, following a path worn by people and bicycles. If he had reached the top, this trail would have taken him perilously close to a 15 foot drop off where a tree had fallen over several years before leaving the path on the verge of a dangerous steep slope. I cautioned the man about the path he was on and helped him find one of the "real" paths. I was also somewhat anxious to leave him on this path because I knew the railroad tie steps were in disrepair, but he said he would be fine so I went on. Later, when I came back that trail he was gone. He mentioned that he was walking early in the park because he wanted to "smell the woods". Where else in Iowa City can you "smell the woods"? He may not be able to see, but he can smell and hear the wonderful aromas and sounds of the park and he deserves to have a safe path to follow to get there. I support your efforts to improve the trail system in the park so all residents can use this unique public resource. I also hope you would consider a sidewalk (or the equivalent of a sidewalk) that is maintained year round that would go from where Davenport St dead ends through the park to North 7th Ave. There is no outlet to Rochester Street between 7th Ave and Pleasant St. and many pedestrians cut through the park as a quicker way to Rochester, literally using it as a city sidewalk. Students who attend Regina or City High and live west of the park use this path regularly. Many regular walkers do so as well. The path, particularly on the 7th Ave side of the bridge, is eroded and very unsafe, especially when weather has made it muddy or icy. And finally, there is a safety aspect to the park which can be enhanced by a little more "openess" that I think would be the result of improved trails and more visitors. I have seen the other side of the park as well-the pot smokers, the illegal drinkers, the overnight campers. My thirteen year old daughter has friends who are not allowed to go into the park unless they are accompanied by an adult. I have never feared for my own safety, or that of my children, in the park, but I am realistic enough to realize that a fair amount of illegal activity (and I confess to letting my dog off leash--where's that dog park?) goes on there and am distressed that safety concerns may keep others from using the park. Hickory Hill Park is a precious city resource. I believe it's essential nature can be preserved while improvments are made that make it more accessible to all. Good luck. Sincerely, Susan Craig 225 N. 7th Ave. Iowa City, IA 52245 337-3076 /'ccc: City Council EMMA GOLDMAN CLINIC FOR · Women's Health Project 227 North Dubuque, Iowa City, Iowa 52245 October 6, 1997 IOWA CITY POLICE DEPT. Attn.: Lt. Matt Johnson 410 East Washington Iowa City, Iowa 52240 WOMEN (319) 337-2112 FAX (319) 337-2754 commeduc~blue.weeg.uiowa.edu Dear Lt.' Johnson: Thank you for the support you provided the Emma Goldman Clinic last week. Fortunately, the day proceeded without incident. The Iowa City Police Department's response to the threat of violence at the Clinic was very encouraging to our staff. Many of our colleagues with clinics in other areas are not so fortunate. In fact, some have difficulty getting quick responses from their police departments during acts of violence. I have been pleasantly surprised'by the service provided by both you and Lt. Fort during my short time at the Emma Goldman Clinic. Your support makes the staff feel as safe as possible while working in our politically controversial environment. I, as well as the rest of staff, appreciate your assistance. Respectfully, t ~ Jennifer Lindaman Administrative Director Date: Sun, 12 Oct 1997 15:43:50 -0500 From: Larry Baker <bakerl@blue.weeg.uiowa.edu> To: City Council <council@blue.weeg.uiowaoedu> Subject: Fw: JCNEWS: NO! (LONG) [The following text is in the "IS0-8859-1" character set] [Your display is set for the "US-ASCII" character set] [Some characters may be displayed incorrectly] From: john robertson <jroberts~inav.net> To: jcnews@yosemiteoleepfrog.com Subject: Re: JCNEWS: NO! (LONG) Date: Sunday, October 12, 1997 3:50 PM One of the things I've noticed in the year since the Shaw killing is the tremendous energy that has been devoted to spinning the issue as a simple matter of a police department failing to specify a procedure. Now that it has such a specified procedure, so this theory of the killing goes, all is right with the world. Or, perhaps there ought to be new law made regarding recklessness, but that's a legislative thing, not a local thin~. Finally, on this view, anyone who doesn't see and accept all this is clearly driven by some ulterior motive such that his or her views are by definition unsound and not worthy of consideration. Now that foregoing argument fits rather nicely with the larger effort our city leadership made, once they realized the issue wouldn't go away on its own accord, to adopt a stance of visably strong concern, while at the same time narrowing the scope of any real scrutiny. From that, they were able to craft "solutions" that don't really solve much of anything, while at the same time (and rather cynically) anticipating public concern would also wither° (Continued on next page.) In the end, what we get is this: (1) Instead of a policy of busting into places of private property essentially on the thinnest of pretexts, we have a policy of not busting in on the thinnest of pretexts. Dub! (2) Instead of sole oversight of the Department vested with the Department itself (How is this oversight at all?) we have a Police Review Board that has almost no authority empowered to review but not second guess internal police oversight. Double dub! (3) Instead of the County's chief law enforcement officer deciding by fiat that no crime was committed, we get the State's chief law enforcement officer facilitating that same determination by a hastily convened Grand Jury. It is possible, on the other hand, to take a step back from all this, scrutinize the process a bit more objectively, and notwithstanding Gary B's shrill attempts to the contrary, perhaps remain unsettled. That's the place I'm in as I write this. First, let me say that although I've struggled with the issue, ultimately I don't have a problem with not prosecuting Gillaspie and the other officers at the scene. This is so even though the PD's original policy and Gillaspie's actions were clearly reckless. He came across a door that was about an inch ajar but still in the frame and on his own initiate and at the suggestion of another officer, pulled his gun, kicked open the door and fired his weapon all within a second or two. If that isn't reckless (and if the policy expecting such aggressive behavior didn't likewise invite recklessness) then I for one need someone to tell me exactly what would constitute a reckless act° Notwithstanding all that, I also think its true Gillaspie acted on and probably believed in the policies of his superiors in law enforcement who expected him to act accordingly. Victimizing him for those errors solves nothing° Descretion is the better part of valor, compassion engenders a stronger community much more than an iron fist, and punishing the police without resolving the reasons why these kind of bad acts occur in the first place won't make Iowa City a better place to live for the Shaws or anybody else. (This perspective, by the way, also ought to apply to those facing criminal charges who don't occupy positions of privlege, and whose actions don't embarass those in power). Second, what happened to Eric Shaw is merely the most obvious example ofthe kind of policing ICPD utilizes on a daily basis. The most obvious example is the treatment students receive in social settings. While most college communites enjoy a fairly large amount of drinking and carousing, many approaches exist in responding to such a situation besides arresting and harassing everyone in sight. (Ironically, right after the Shaw killing, ICPD raided a beer party here in town. Although policy would have them arrest or cite the party hosts and then process the crowd for any and all other offenses possible, in the instance to which I refer, the response was much more reasonable. They took the taps and sent everyone home. No arrests, the party ended, peace was restored, no needless criminal records, and no excessive taxpayer costs) Many other examples likewise illustrate the philosophical problems the ICPD has. Although such conduct is clearly of limited benefit, use of force continues to be a primary method of police intervention. Firearms continue to be drawn on a regular basis, notwithstanding the petty nature of nearly all crime in Iowa City. Officers continue to exercise an intimidating and militaristic approach towards the community. As opposed to devoting resources to improving peacekeeping skills, the ICPD instead engages in PR and other tactics designed to build its constituency and increase its funding. Behavior that could be ignored or defined only as problematic instead becomes identified as "criminal"~ Once so identified, the ICPD and the County Attorney allows its officers and attorneys only one response: arrest and prosecution. The targets are almost exclusively students and the poor and working class. Business owners and employees who cator to these people (e.g. bar owners and staff) get harassed on a chillingly routine basis. Downtown Iowa City, as well as the near east side of town, the mobile home parks, and the poorer neighborhoods turn into war zones every weekend night, and if you fit the profile of what the PD defines as a problem and you're in the wrong place at the wrong time, you might was well expect being pulled over on a pretext and harrassed. In the course of such contact, if the suspect/victim evidences even the slightest hint of resistance to his or her rights being violated, the primary response the ICPD expects from its officers is to puff up, adopt a stance of positional power, and to attack back° (Lest anyone accuse me of unfairness or an anti-law enforcement bias, let me say that such conduct by the ICPD is amply in evidence. Read the papers over the last two or three years. Ask any lawyer who deals with such matters, including lawyers who used to work for law enforcement. Scan the prolicies and procedures, as well as the record of both the Johnson County Sheriff's office and the University of Iowa Police Department. These two agencies deal with at least in part the same community, yet they don't seem to have the problems the ICPD has. hell, the UIPD doesn't even carry weapons!Let me also reiterate what I said in a piece published in the IC Press?Citizen right after the Shaw killing: The men and women officers of the ICPD are not the problem. Their behavior is the direct result of the polices, procedures and culture they operate in professionally.) with the close of the Grand jury investigation, the ICPD and the County Attorney hope these issues will now go away and we can all return to a more normal business as usual approach. perhaps they are right. I for one, however, do not expect that. The best they can expect is a lull before the next storm. And because not much has changed in the local law enforcement community, there's one thing I'd bet the farm on: there will be another storm. Count on it. Date: Fri, 17 Oct 1997 07:40:46 -0500 From: Larry Baker <bakerl@blue.weeg.uiowa.edu> To: City Council <council@blue.weeg.uiowa.edu> Subject: Fw: JCNEWS: NO! (LONG) [The following text is in the "ISO-8859-1" character set] [Your display is set for the "US-ASCII" character set] [Some characters may be displayed incorrectly] > From: john robertson <jroberts@inav.net> > To: jcnews@yosemite.leepfrog.com > Subject: Re: JCNEWS: NO! (LONG) > Date: Wednesday, October 15, 1997 11:06 AM > Karl Boyken wrote: > > I know a few members of the ICPD, and in my experience, the officers I know are > > not arrogant and disengaged from the community. As to "more cars and bigger > > guns, mirrored sunglasses and bullet proof vests", I haven't heard demands for > > these things coming from the ICPDo In fact, in the time I've lived here, the > > department has instituted bicycle patrols, which moves officers out of cars° > > None of the officers I know are in love with mirrored sunglasses, btw. > Well Karl, don't you think the policy that originally supported busting > in on Eric Shaw's place of business is itself evidence of arrogance and > disengagement. After all, Iowa City has almost no serious crime, the > alleged burglaries that were sweeping the area were never reported, nor > solved (and probably never occured), and until the Shaw family itself, > through counsel, boxed in the PD and the city with proof positive that > Eric was doing nothing wrong, the city's stance regarding the shooting > was that it was an "open" investigation (Joe., "we're looking for > reasons to justify shooting Shaw.") > > Or, how about the copntemporaneous incident involving the Dodge cleaner > manager. Isn't that evidence of arrogance and dieengagement? > Or, how about the recent internal affairs report regarding the assault > on the motorist downtwon, where PD management found no violation but > "officer needs more training? > Do you think the nightly downtown dragnet aimed at students is evidence > of arrogance and dieengagement? > > How about the routine use of pretextual traffic violations the police > rely upon to stop students and working class community members? > How about the road blocks ICPD set up on all highways coming in from > Solon during Solon beef days. Are the use of road blocks in tune with > what we think this community ought to be about? > Karl, I don't mean to flame you. But I think its critical to this > discussion to realize that the conceptual and philosophical approach by law enforcement in at the tCPD is extremely arrogant and disengaged. I too know many of the members of the force, and most of them are quite friendly and decent folks. But when the uniforms go on and the police culture takes over, things change. This doesn't happen in all departments, and need not happen here. But.until meaningful change does occur, major incidents like the Eric Shaw killing are always possible, and the more minor incidents that we know about will continue to regularly and routinely occur. John R P.S., I may be wrong, but hasn't the department been involved in a buying spree lately involving new cars, computers, officers, and even a SWAT team? Project in DuPont offers opportunities to walk to work. DUPONT, Wash· Fifty miles south of Seattle, the sound of hammering echoes from the work of crafts- men erecting block after blocl~ of detached houses and condominium and rental apart- ments as a planned new town takes shape high on a bluff above Puget Sound. They are at work on a full-scale communi- ty, or "new town," called Northwest Land- ing that the Weyerhaeuser Real Estate Cor- poration is developing on 3,000 acres within this city· Within the next two decades the complex is expected to have 4,500 new residential units. So far, 257 apartments and detached houses have been built and a mix of 92 more are under construction in an area bounded by Puget Sound, the Fort Lewis Army base and Interstate 5. The city is expected to approve a second phase of 800 units this fall. Some 875 acres in the new town are being developed as a business/industrial park. Among others that leased or bought space since 1995 were Intel Corporation and the State Farm Insurance Companies. The land had been purchased 20 years ago the developer's parent, the Weyerhaeuser Corporation of Federal Way, Wash.; from E.i. du Pont de Nemours & Company, which had produced explosives there since 19011. Weyerhaeuser planned to use the land as a Near Seattle, a 4,500-)tome Project Rises timber export operation. But environmentalists held up the plan for years, concerned that shipping would harm fish and wildlife· Weyerhaeuser finally won the court battle in 1985, but by then it was no longer economically feasible to ship logs overseas. Northwest Landing is the third planned community that Weyerhaeuser will have developed in Washington. The company is responsible for the streets, utilities, parks, a community center and a golf course; the CA~DA. WASHINGTON residences are being constructed by five builders. "We're designing a community, not a qubdivision," says Peter Calthorpe, the ~L~]~ project's architect and community planner ~l~'with Caltborpe & Associates of Berkeley. Calif. "We want housing styles to have visu- al variety and to offer something for every- body, the way communities used to be." Weyerhaeuser had turned to Mr. Cal- thorpe because he is known for planning communities with traditional designs updat- ed to include modern conveniences. DuPont DuPont had built about 200 homes in What is now the national historic district of Du- Pont Village as a company town in the 20's and 30's. "We got a lot of our design ideas from the old town of DuPont," Mr. Calthorpe said, "such as the porches in the fr9nt, garages in the rear reachable through alleys, and the village green and town hall at the heart of the community." Arclmects with Cenlex, a national devel- oper that is one of the five builders. toured older Seattle neighborhoods for ideas, said Ken Krueger. a Centex race president in the company's Bellevue. Wash.. regional head- quarters. Northwest Landing ~s a pedestrian-friend- ly complex where residents are encouraged to b~ke or walk to work. Streets era tree lined with sidewalks that connect residents to their places of business. The goal is to have 30 percent of the working adults employed within the community; at present, 17 percent work there. Residents are an eclectic mix of first-time buyers, retirees, singles, and families with : children. Detached houses sell for $115,000 for a 2-bedroom with 1,118-square feet of . space to $230,000 for a 6-bedroom with 3,200 . square feet of.space. Condominium apart- ments sell for $133,000 for 2-bedrooms with · 1,350 square feet of space to $150,000 for a 3- bedroom with 1,500 square feet of space. ~ Apartments rent from $675 for a one-bed- ~. room to $1,250 for a 3.bedroom. I Today sal~s outpace those in the local . Pierce County market, said J.J. McCamant, general manager for the Weyerhaeaser; Real Estate Company. ?~ Just three years ago, when the project bogen, "we were alarmed" that just one unit was sold, she said. ~, "We didn't know why, whether it was our ~ location in Pierce County, the new product · we were trying to pioneer or whether we had ~ hit the market at the bottom of a local home- ; sales trough," said Mrs. McCamerit. · When Patricia Goodhind and her hus- [ band, Gilbert, a retired Army noncommis- sioned officer, moved into their house in December 1994 "we were the only ones ~; here," she recalled. "Daytime. a lot of work- iers were around, but after 6 P.M., the place was deserted. It took five months until we ~ had neighbors." ;~ When they contracted to build their $180.000 house, all that existed was a model .' home. streets and a village green. Mr. Good- :hind died in January, but Mrs. Goodhind's ! now numerous neighbors have rallied, shov- '~ elirig snow for her last winter. "We're start- ling something here and the knowledge glues you together," she said. Mr. Krueger, the Centex vice president, Homes at Northwest Landing, which the Weyerhaeuser Real Es- tate Corporation is developing. sold only five homes in the first six months of 1995. "People were waiting to see more homes go up to see how the concept ma- tured," he said. "But after the first homes were built, things snowballed. Most of our homes are sold before they are finished." . In Pierce County, home sites typically are 8,000 to 9,000 square feet. But in Northwest Landing, the same houses that go up on the large lots are being built on 4,500-square- foot lots. Planners believe open space should be in community parks, not necessarily back yards. But the special leatotes add $5,00tl to $10,000 more to the cost than for stmtlar sized homes Centex has built in the region, said Mr. Krueger. Sprinklers in each unit, required by the city, add $2,000 to the cost of a dwelling, he said, and landscaping, includ- ing alleys, adds $I,009. Northwest Landing's master plan calls for 1,279 acres for office, retail, commercial and industrial use, as well as the golf course. State Farm Insurance has purchased 54 acres, Intel bought 185 acres and West Block Pacific, a concrete products manufacturer, now owns 16 acres. Lone Star Northwest bought 50 acres and is leasing 344 acres to surface-mine gravel. Noting that'the Pierce County industrial absorption rate is 10 to 25 acres a year. Mrs. McCamerit said that "this is-the kind of acceptance we dreamed about." Intel needed a site in excess of 150 acres to manufacture computers and conduct re- search and development. "A lot of the work and environmental )ata Update VALUE OF CONSTRUCTION CONTRACTS . (Residential in millions of (foilam) Ch..~ Aug. 97 Aug. 96 Nation 11,648 1313~0 Noctheast 1,248 1,353 .~:~ Midwest 2,5.94 3.063 ors%' South 4,633 5,351 43%' .West 3,356 3,553 . "-1i4,' $<~Jme: F.W. Dodge Divis~, McGmw-h~l ;t -' Information Systems. MORTGAGE INTEREST RATES (A~mges) ', Northeast Wk. E(~c~.~ Previous Ye~', · Week ._.~. Conventional (30-yr)7.36 7.38 5870~ Adjustable (fst yr) 5.52 5.56 · Midwest .~' Conventional (~0-y0 7.49 7.48 8.31. Adjustable (1st yr) 5.87 5.89 6.3Z- South Conventional (31~yr) 7.32 7.32 8.111~ Adjustable (1 st yr) 5.53 5.54 5.87- West ~ ' Conventional (30-yr) 7.38 7.34 8.13' Adjustable (1st yr) 5.78 '5.76 6.0~ No~asb Conn., Maine, Mass., N.H., N.J., N,Y., Okla, S.C., Tenn., Tex., Va.. W. Va. West: Alaska, . Ariz.. Calif, Colo., Hawaii, Idaho, Mont.. Nev, N.M., Ore., Utah, Wash., Wyo. , Indexes for Adjustable. Rate '* i Mortgages, Week Ending Oct. 3 .. i 1997° .. ~-mo. Treasury bill 5.08 5.04 5.17. 1-yr. Treas. secudty 5.45 5.47 5.61 3-yr. Ireas. security 5.84 5.89 6.10 5-yr. Treas. security 5.94 6.00 6.35. National Mortgage Contract Rate 7.47 7.52 7.7~ *Rates on most adjustable roodgages m.e set 1 to 3 percentage peMts above these indexes. , ' Source: HSH Associates ~views had been done," said David Fisher, m Intel spokesman. "We were able to turn ~round our permits quickly. In our industry, he ability to move quickly is important." ntel now has a work force of 1,600, but this will jump to 8,000 within a decade, Mr. Fisher said. State Farm Insurance chose to set up shop in Northwest Landing "because it is elase to the state capital of Olympia, to '~ransportatinn and it is a family friendly ~rea," says Nancy Martin, domparty spokes- ~lroman. ; She said the company, which has employees here, said it will bring in 250 more employees. Dawn and Troy Smith, an Army major at Fort Lewis, bought a condominium apart- ment in Northwest Landing in 1996 so Major Smith would be close to the base. Mrs. Smith wanted to get a job with a Northwest Land- ing employer because "I am not a commut- er." She now walks to work at State Farm in five minutes. FROM: CITV OF CORALVILLE FflX NO.: 519 551 5915 10-10-97 04:24P P.02 United ~tate~ Natural PO Box Department of Resources CoralviRe, IA $2241 Agriculture Co~en'alion (319) 35~0246 Sen. ice gnz: (319) F y 10/10/97 g0~ Here's the information on the Resource Conservation and Developmoat program (RCB~ff~. discum~,cl on the phone Tuesday. Sorry I didn't get this faxed to you the other day as I imend~-~"". A~ I mentioned, RC&D's focus on economic development inmral mens. An application to form an RC&D unit that will include Johnson County will be submitted by the end of the month. The area that an RC&D unit would cover would include a five or six county area focused on the Iowa River Corridor. (Johnson, Iow~, Tartin counties ~br sure with possibly Benton, Poweshiek, or M~shail ....I~rhaps even Hardin if some of the closer counties choose not to participate.) · The attached pamphlet material does a better job of describing RC&D. The news article is an example c~f a successful RC&D project. (The article doesn't do justice to RC&D, but this biomass project was an RC&D initiative). New developments have occurred since I talked witIt you Tuesday. As it turns out, we do not need a letter of support from the City of Iowa City. They only need letters of support from County government, since they are required sponsors for an RC&D and ei. ry governments aren't. We do want the City to be aware of the application for an RC&D. If it's approved and formed, hopffully there will be opportunities for the City to be a partner on future projects. The focus of the .RC&D will mogt likely be helping the small towns and rural areas of the region-meet needs that are not currently being met bY county government, COG, etc. I see RE&D's as an opportunity to pull more federal resources into the area, with no cost to local government. I see KC&D's as away to eraend existing efforts at economic development - not as competition for ICAD, COG, etc, Finally, while Iowa City may not benefit as direetl.v from an RC&D as will ram[ areas, hopefully it will benefit indirectly. Since Iowa City is a regional center of commerce and other activities, I think it's prudent to look at things on a regional basis. If an RC&D can help the rural areas of our region be economically sound and vibrant, that should indirectly benefit our local businesses and economy. Since a letter o£support from the City is not needed, we may not need to be on the agenda for the work session on the 20th. (Councilors wouldn't mind less on a agenda would they?). We would like the Council and the City Manager to be aware of RC&D and that an application to form one is underway. though. Could you please provide copies of the attached to them and/or brief them on it - as an FYI. We would be glad to attend and discuss it if you'd like us co. Please call Wendell. Jones, NR,CS's District Conservationist for the Johnson Soil and Water Conservation District at 337-2333 - or - myself at 351t- 0246 to let us know whether you'd like us to attend on the 20th. Sincerely, Wayne ~ersen, Urban Resou Conservationist, NR. CS £0'd :'ON XS~ 39'qI~qBBOD ~0 AIIO :~0~ No one knows better than local citizem what their community needs are, and which are most urgent. Througi] the RC&D progrim, citizens gain access to a network of public and private services financing to accoruplish community projects. Help is provi&d by working "with" people rather than "for" people. The development of local leadership ~nd community pride is ~ key part oflLC'&D activi- ties. IKC&D projects often create jobs - job~ that were waiting to be developed in Agriculture, Forestry, Tourism and other iudustries. Other pro- jects focus on the protection and improvement natural resources or coremrarity ficilitieg. Still others work on improving a communitT's quality ofli£e. All are designed to make rural communitie.~ more viable, and better places to live. R.C&D Councils :re locally governed by volunteer directors. They receive support from the U.S. Department o~'Agriculture. but prmritics and policies are set by local people. P..C&D Council and committee members include people from all walks oflife - firmers, bankers, politicians, consumers, business people and others. These people volunteer their tinge to help make the right things happen in their communities. ['iI, C&D Program ~¢rvk'cs are prox ided '~, ~.. t ~I rough local I~C&I ~'t:ot,wils. 'Fhe~e councils are ,,ude~Jp of,'oh,n,cer ,ct,,e~ent~five, fit,n, k,cal ~po~~ori~g refits ofgovcmmem or ~lher groups. si~n~qar ecot~mic, crontour:icy md n~ttlr~] ~fot~rc¢ '~~~(~f) Councils explore local ncedi a,d oppommities, then plan projec:~ address them. Councils draw upon a m.nber of public and private rest)ttrces for fu,ding, technical expertise. or other input. Councils aho appoint w()rking group~ for specific areas ~f concern, such as Industrial IJevelot~mcnt, Forest~ or Water Supply. RC&D Councils in Iowa receive financial an~. C~~e~,ice (~: ,~ assigns, Coordinator to work with these Cotmoils. I~C&D Coordinam~ work with Councils to help them pla, their activities. and provide direct a~istancc on Conncil project~. !~C&l) Councils iu iowa ~re ot~nized a~ non- p,~fit corporalions trader Chapter 504a of the Iowa Crude. Most have obtained recognition by the !nte?.d !revenue Semite :s ~x-excmpt anti tax- dedut-tible o~niz:tions. This allow~ them to accept grants, ~fts and contributions from individuals, foundations, co~orations and other orgmizations. ._1 .' ~ seek and coordinate ~ssis~nce from ~~ provide thai ~ ~ migh~ indude technical help ~~ consul=hi. It might also include planning ~ financing package fbr a project that includes donations, !o=us, g~ants or cou-sham~g from public and private sources, .j In short, P,C:&D's provide these sen, ices: · I'tclp in organizing i,,tividuals or groups to face problems or take adenrage of oppoaunifies. · Hdp in phnning projecu to meet ki.'" those nee& or opportunities. - Help with fimding projecm through g~2nt application assistance, help witl~ fired raising, or direct ~mtiug. .. :~. - Help m getting answe~ to ;eclmical ':. problems through in-lmuse expertise or other sources. t. ocally-governed IkC&ITs can help Incal ~'~,.; - - people i~ more c~ectivc in meeting n~any kinds of ,., . needs in their communities. To ~iud out more about thr RC&D Program, ~..~. FROM: CITY OF CORRLVILLE FRX NO.: ~19 351 5915 18-18-97 04:28P P.06 -'GliC Gli¢ sees 'field of dreams' !'-..e · ~!;.':;:~ ~,,_.~ .~..~: ~, :,~..', ~ucx~ .... ~~ z~~m~ meat" en~nm~ilv t~ h~ S~ with [a~ - . ~.,~ uo~ .~t "W ' W " - He also saht it prm~ised ~o ~lcno~n for l~s steep slopes, ;.while ~ eon1~bl~:tng t~ .-. M~n~ _tnieflr w~h f~ re- ..i~mma after a4dreee~ll a ~ro-,d o[ abo~ 70 people, ' ~:Gliet~nnn ,~.1~o spo~e ~on -- ~ ~ ~er ~ ~,~. ~o~enc nor :he mea~ker h~ ~n ~ie ~ ~ ~~ ~.,, · A ~ ~ ofU~A offi- ~~MKo~ from a ~~ ~. p~t t~aling 81.1 million being ~ of ~e~ ~. ~'s~f~~ o~ ~ l~a ~ Um- v~ ~on ~ s~.~ ~ · ,. by ~, ~ o~ ~ ~ ~ t~ ~ue of o~- ' ~~ofh~. ~' hmve sup~d the ~ ~u~g ~e U~. ~ ~ent of ~e~, U~A, Iown S~ Unlvemity, ~e Iowa F~ B~, I~ ~d d~ ~r ~u~t for V~y ~ ~d ~eM~nt, a USDA Dh~ of the pm~ to e~ ~t[' -- '- . ~ATOIIDAY, OG~OBER4, 1~ ~[~ ! OCATION College S~reet Reduced to one lane of traffic between Linn St. & Gilbert St. during construction WEEKLY ROJ D CONSTRU TBON UPDATE CiTY OF iOWA CITY Ocroi .r 16, Court Street Closed from Dubuque Street to Linn Street Dubuque Street Southbound lanes closed between Park Rd. and Mayflower Apartments '2 way traffic will be maintained in northbound lanes Gilbert Street Reduced to 2 lanes of traffic by railroad tracks south of Highway 6 Gilbert Street In front of Iowa City Rec Center, northbound traffic reduced to one lane Heinz Road Closed from Scoff Blvd. east 800' Melrose Avenue Eastbound between Morman Trek Blvd. and Westgate reduced to one lane PROJECT Curb & gutter replacement to accomodate diagonal parking Allow placement of crane to facilitate roof repairs to St. Patrick's Church Raw Water Main Installation South River Corridor Sewer Project Recreation Center maintenance Scoff Boulevard Trunk Sewer Street maintenance CONTACT PERSON John Sobaski 356-5182 Ron Christie Wagehoft Home & Land 351-0548 Ed Moreno 356-5160 Tim Randall 330-8102 Mike Moran 356-5100 Tim Randall 330-8102 John Sobaski 356-5182 Page 1 of 2 City Manager ~11 reopenOctober 17th Will reopen October 17th End of November October 24th October 21st *'. '*~ ' Beginning Monday, Oct. 20th thru Nov. 3rd Beginning Monday, Oct. 20th thru Oct. 21st LOCATION Muscatine Avenue Reduced to one lane of traffic between First Avenue and Second Avenue Riverside Drive Reduced to one lane of traffic in each direction between Benton St. & Burlington Sheridan Avenue Closed from Grant Street to Oakland Street Willow Street Closed from Eastwood Drive to Pinecrest Road PROJECT Street Maintenance Railroad Overpass Repairs Sheridan Avenue Bypass Sewer Willow Street Reconstruction CONTACT PERSON John Sobaski 356-5182 Mark Peterburs iowa Interstate Railroad 339-9543 Mike Sandersfeld Shive-Hattery, Inc. 354-3040 Dan Scoff 356-5144 EXPECTED COMPLETION '~ .- ' (WI::ATHER PERMITTING) -~ Monday October 20th only Will reopen October 19th October 24th End of October Page 2 of 2 IOWA CITY AREA DEVELOPMENT GROUP, INC. September, 1997 Held meetings with GEICO Joe Jordan on workforce and building completion. December 2 is the day for the. Grand Opening. Subject to Governor Branstad's being able to attend. Legislative Chamber Committee meeting on Economic Development issues. Our priorities are updated and new ones added. Meeting with Steve Atom from the University of Iowa International Studies. Attended the Bio-Tech Annual Conference and the Eastern Iowa Alliance hosted the luncheon. Meeting with EnzyMed and Coralville on possibilities of a CEBA application. Meeting with CIVCO of Kalona with Kalona's City manager Doug Morgan and Economic Chair Ron Slechta to discuss economic development with the new CFO David Schultz. Orientation meeting with ICAD's newest Board Member, Mayor of West Branch Dick Rex. Attended BDI meeting at Chamber of Commerce. Served on the PDI Committee for the fall conference to be held in Cedar Rapids October 29 - Oct. 31 this year. Finalized the agenda at a met/tlng held in Cedar Rapids. Attended a VNI (Venture Network of Iowa) Steering Committee meeting in Des Moines on September 10~. Attended the Bio-Medical meeting at the Pomerantz Family Pavilion. Attended the Japan Midwest Conference held in Kansas City September 134 - September 164. This conference was the largest ever held. Governor Branstad gave a keynote speech and Economic Development Group had a booth. Meeting with Laurence Hamon, President of the Maxfield Research Group. They are doing a study on housing in Iowa City areas. Attended an Area 10 Work-Based Leaming meeting on September 304 in Cedar Rapids. September 1997 Lisa Handsaker CITY OF I0 WA CITY October 14, 1997 PRESS RELEASE Contact Person: Tim Randall 330-8102 Re: Heinz Road Closure Weather permitting, beginning Monday, October 20th, a 200' stretch of Heinz Road will be closed beginning 600' east of Scott Boulevard. This closure is to facilitate the construction of the Scott Boulevard Trunk Sewer Project. Heinz Road will be closed for approximately 2 weeks. Heinz Road will remain open to local traffic only and access to all businesses will be maintained via entrance to Heinz Road off of Highway. 6o 410 EAST WASHINGTON STREET · IOWA CITY, IOWA $2240-1826 · (319) 3'~6-5000 · FAX (319) 356-5009 CITY OF I0 WA CITY October 17, 1997 PRESS RELEASE FOR IMMEDIATE RELEASE For more information, contact: "Monk" Leonard, Operations Iowa City Transit Iowa City, Iowa 52240 (319) 356-5151 BUS ROUTE CHANGES DUE TO HOMECOMING PARADE Due to the University of Iowa Homecoming Parade on Friday, October 24, all Iowa City Transit and Coralville Transit buses will temporarily relocate the downtown interchange from the usual Washington Street location. All Iowa City and Coralville bus routes arriving and departing downtown after 4:15 p.m. will use a temporary transit interchange on Court Street between Clinton and Dubuque Streets, just north of the Post Office. Iowa City Transit and Coralville Transit buses will return to the normal Washington Street interchange immediately following the parade' at approximately 8:15 p.m. For more information, persons should contact Iowa City Transit at 356-5151, or Coralville Transit at 351-7711. 410 From: Administrative Offices homecmng.pr EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (31~) 356-5009 ~0/13/97 09:24 To:IOWA CITY CLERK From:Jo Hegartv 319-354-4213 Page Juhnson County ] rI . 1~'~3 --1 Sally Slutsman, Chairperson Joe Bolkcom Charles D. Duffy Jonathan .Jordahl Stephen P. Lacina BOARD OF SUPERVISORS October 14, 1997 INFORMAL MEETING Agenda Call to order 9:00 a.m. Review of formal minutes for canvass of votes for the Iowa City Primary Election of October 9th'and the formal minutes of October 9th Business from Jeff Davidson,. Executive Director for Johnson County Council of Governments re: transportation plan. discussion 4. Business from the Assistant Planning and Zoning Administrator a) Discussion re: Request For Proposals (RFP) to conduct an analysis of growth in Johnson County, and what the costs/benefits of that growth is. b) Other Business from Rod Dunlap, Director for Johnson County Conservation Board re: update of Conservation Education Building. discussion 913 $OUTHDUBUQUEST. P.O. BOX1350 IOWACITY, IOWA 52244-1350 TEL:(319)356-6000 FAX:(319)356-6086 ~~ 10/13/97 09:Z4 To:ZONfi CZTY CLERK From:Jo Hogarty 319-354-4213 Page 2/2 Agenda 10-14-97 Page 2 6. Business from the County Attorney a) Discussion re: Department of Human Services appointment management members to the Labor Management Committee. b) Other of three 7. Business from the Board of Supervisors a) Discussion re: (Sally) b) Discussion re: c) Discussion re: d) Discussion re: e) Discussion re: Group. (Sally) f) Discussion: County. g) Reports h) Other i) Discussion re: (Jonathan) request for proposal for the budgeting processing. performance-based budgeting in-house option. remodeling of Board of Supervisors' office. computers for employees. (Sally) appoint a member to the Diverse-Cities Planning setting an agenda for joint meeting with Linn and Johnson job description for Director of Budget and Finance. 8. Discussion from the public 9. Recess back to Board meeting room a) 1:30 p.m. - possible Executive Session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered... (General Relief Director) discussion 10. 11. 2:30 p.m. - Work Session re: Plan. discussion a) Comments from the public Recess Johnson County Comprehensive Land..-Use 10/1~97 09:BZ To:IONA CITY CLERK From:Jo Hogarty 319-354~4213 Page 1/2 ~d~ Johnson County Sally Slutsman, Chairperson Joe Bolkcom Charles D. Duffy Jonathan Jordahl Stephen P. La¢ina BOARD OF SUPERVISORS October 16, 1997 FORMAL MEETING 1. Call to order 9:00 min. Agenda 2. Action re: claims Action re: formal minutes for canvass of votes for the Iowa City Primary Election of October 9th and the formal minutes of October 9th 4. Action re: payroll authorizations 5. Business from the County Auditor a) Action re: permits b) Action re: reports 1. Clerk's September monthly report 2. County Auditor's 1st quarterly report of fees collected. c) Other 6. Business from the Planning and Zoning Administrator a) Final consideration of application Z9736 of Ronald Johnson. b) Final consideration of application Z9737 of Betty Grabin. c) Motion setting public hearing for various zonings and plattings. d) Other 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 ~~ ~ 10/1.~/97 09:02 To:IONA CITY CLERK From:Ja Hogartv 319-354-4Z13 Page Z/2 Agenda 10-16-97 Page 2 7. Business from the County Attorney a) Discussion/action re: Department of Human Services appointment of three management members to the Labor Management Committee. b) Report re: other items. 8. Business from the Board of Supervisors a) Motion designating the mailroom on the first floor of the Administration Building for the Human Resource Administrator's office on a temporary basis. b) Other 9. Adjourn to informal meeting a) Discussion re: (Sally) b) Discussion re: c) Discussion re: (Jonathan) request for proposal for the budgeting processing. performance-based budgeting in-house option. job description for Director of Budget and Finance. d) Inquiries and reports from the public e) Reports and inquiries from the members of the Board of Supervisors f) Report from the County Attorney g) Other 10. Adjournment 10/ZO/B? 88:49 To:IOWA CITY CLERK From:Jo Hogartv 319-354-4213 Page 1/2 IJohnson Count' Sally Slutsman, Chairperson Joe Bolkcom Charles D. Duffy Jonathan Jordahl Stephen P. Lacina BOARD OF SU?ERVISORS October 21, 1997 INFORMAL MEETIN~ Agenda 1. Call to order 9:00 a.m. 2. Review of the lbrmal minutes of October 16th 3. Business from Wendell Jones, District Conservatiomst for Johnson County Soil and Water Conservation District re: Resource Conservation. Development. discussion ~ 4. Business from Paul McKeen re: prepaid legal service plan. discussion 5. Business from Heather Shank, City o:.' Iowa City Human Rights Coordinator re: Diverse-CitiesTeam. discussion 6. Business from Trish Smith re: Safe Place Program. discussion Business from Dr. Craig Health/Developmental Disabilities Social Worker position. discussion Moshcr, ~ Servia:es Director of Mental for Johnson County re: 913 SOUTH DUBUQUE ST. P.O. BOX1350 IOWACITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086~ 7~0 10/20/97 ~8:49 To:IOWfi CITY CLERK From:Jo Hogarty 319-354-4213 Page Agenda 10-21-97 Page 2 Bushhess from Dwight Dobberstein, AIA, 1~ Monson PC Architects and Pat Langenbe] a) Discussion re: additional courtroo~ County Courthouse. b) Discussion re: brainstorming Building. c) Other 9. Business from the County Auditor 'roject Architect for Neumann 'g, Physical Plant Manager. n/office space m the Johnson space options for the a) Discussion re: cash flow analysis for August and Septembe~ :'~ b) Other 10. Business from the Planning and Zoning Administrator a) Discussion re: Service Agreement betwepn Johnson County and East Central Iowa Council of Governments regalding Land Use Plan. b) Other ~ 11. Business from the Board of Supervisors cQnflict for East Central Iowa a) Discussion re: committee assignmen~ Council of Governments, Job Training Partnership Act and Heritage Area Agency on Aging Advisory Council. (Joe) b) Discussion of budgeting process. c) Discussion re: job description for Directorl of Budget and Finance. (Jonathan) d) Reports e) Other 13. Discussion from the public 14. Recess Northeast Iowa City Arterial Street Extensions ' _~'/~'~ SCOTT BOULEVARD · .q) '~. k. North of 1-80: (/O~A CITY CO~POPaTE LIMITS) / ~ ~ ~ ~o~ ~ ......~%~,,%~-,,--,~ .......~ ....~~,~,~'~ 'i H~ 1 [o First Avenue: ~ ~ ~ ~ $1,736,000/ ' ~~BRIDGE: .................... ! 1 H~ 1 INTERSECTION: ~ -,~ $ ,674,451 $1,011,825 ',,, ~CAPTAIN IRISH P~ I ~~ ~ _ ~', "~ , First Avenue to~/ ~ ,, ~,,: ' , Scot,out,yard: ~I ~/' ~,14e,11o / ~ ~ SCO~ ~OU~A~ ~ ¢/ -- _~ ~ ~ Captain Ir,sh P~ to 1-80: ~_ ~ ~ ~1Z~o,3~ / ~ $80~ i ~ /~,~ ~,, ~~ , ~ ~ sco~ ~OU~D ,/ , Rochester to Captain Irish P~: $2,143,260 ~ '~ , ~ 7 / " I ' i ¢ ~ ~ . ~ '-- ; ~ I i ' " .3'v'ol City of iowa City MEM.ORANDUM Date: To: From: Re: October 20, 1997 All Civic Center Staff Jim Schoenfelder Civic Center Front (South) Entrance Closure Starting Wednesday (10/22/97) after 5 p.m., the front (south) entrance will be closed due to construction. The entrance will be closed until Monday (10/27/97) at 8:00 a.m. Pedestrian traffic will be routed to the east ramped entrance (near Engineering) during this time. Emergency egress through the south entrance will remain functional. All other entrances will be unaffected by this construction. Indexlu~memos~js1020.doc CITY OF I0CITY To: From: Re: Date: Steve Atkins ~~ Terry Robinson Ralston Creek tree removal October 21, 1997 The tree removal and debris clean-up of Ralston Creek from College to Washington Street is completed. General Tree Service completed the work at their bid price of $2,600. The Forestry Division crews also did some light policing of the area to remove small branches and debris not included in the contract. I have had no questions or complaints from the homeowners and found no damage or problems during my inspections. There is one tree stump that could not be cut as low as we would have liked. This was due to some steel rod that was imbedded in the tree. Considering all the factors and unless there are some details that are unknown to me, I consider the project successful. 410 EAST WASHINGTON STREET '~ IOWA C.ITY, IOWA 52240-1826 · (319) 356-5000 ~, FAX (319) 356-5009 City of Iowa City MEMORANDUM DATE: TO: FROM: RE: October 21, 1997 City Council Robert Miklo, Senior Planner Victor Dover Lecture In order to comply with the open meeting requirements we need to know if a quorum of Councilors plan to attend the Victor Dover lecture on Thursday evening. If you plan to attend Please notify Marian Karr by 1:00 p.m. on Wednesday, October 22. Staff plans to tour the Peninsula property with Mr. Dover on Thursday afternoon. The exact time depends on the arrival of Mr. Dover's flight. If you have an interest in this site visit please notify Marian Karr, however, given the logistics it will be difficult to arrange a public meeting for this site visit. a7o Coralville Reservoir Study-A short analysis Why are we here? inflow is 50% hiaher than the dam was designed for. Outflow is 20% lower than design during the summer months. Lake volume is 30% smaller than the original design. What did the corps promise in February 19947 What did they actually do in the study? What is needed now? Peak Lake Levels 720 715 -- 710 -- 705 695 690 685 Year -J '.:-.'.: .~--. '.'-~'~ t"-~--.',,-,~ ~ -' "'.~ .. -.'. ·: ' . ..-'.':. .g."'.~,"~ '".':' '."..-.~..'.'";,'~'Y"-'--."-~-' .... 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" .' : . .,.~ ..._.~. ,._~,._.~,~!:~':..-~:~?-.'~'.~_~.~,:..;.~-~'~....... .. .......,· ......,...: -. ~ - · 'f~i~j ~ :.~'-';~i~~" - ''~ ' ' .... . .. ." '~." ' '. '.. ' . ' '.. ' ~ ' ' . ' · ~-~ ,~A_~ --~ ~',~ ~'--./!_ -'-,:.~_ :~, .e:~.-..~.-.~.~ .' ....' .. ·""' .: · ' ' I ~.-~ ~. · ~ ..._~ ~ ~. ~ ~-- ~4~-~i ~.~ ~ ~'.I .~ ~I' -,~ !-" .., =..~'. ~,-;. :~ '.: ~.· ....· , ' . ~i- ~. ~ ~. ~...,-- r~i,-~, ~ ¥.. ..~.~- -- ....... . . ... ~ ~~'--'-~ · ,.= -=.-~.' I CONT. · ' ~. ~.~ '.' - - '~ 'I'. --' · : ,~ :-'-.~'~ ') :~. -:':'-.~. ~;~; ~'.' ~ ' '"~; ?' "~-' v,:.-~ ~ ...' ,~. '~'~ ....~.- ,;~ , ~' .: '" ' ' .I.'I.:~ ....' '.- .:;,~'~:,.';.~ '.~...:~I_.:'~ ;-;J~;~-;:, :~.:--~. ,' ,~ ..........:'~ .....- ~ ...... Problems Only 2 minute simulations were done. One simulation can be done each using existing corps desktop computers. o No public hearings of the conclusions of the study were held. The same regulations which led to the problems on July 5 and August 9-10 are still in force. What is needed now? The situation is unchanged from 1993, except 4 years passed with no improvement in operations= have The corps needs to be informed by all affected people and governing bodies that the current study is clearly insufficient and that a modern study needs to be made. (This usually occurs during the public hearings.) A new "optimized" operating plan should be put in place and kept up-to-date.