Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
1997-04-08 Info Packet(2)
Johnson County Council of Governments 410 E V/osh~r~ton St, Iovvo City Iowa 52240 PRESS RELEASE For Immediate Release March 24, 1997 Re: Johnson County Waste Tire Collection Program Contact: Brad Neumann, JCCOG Solid Waste Management Planner A county-wide waste tire collection program will begin on April 12 and will run through June 14. During this period, tires will be collected for free at the Iowa City landfill. Normally it would cost approximately $2.50 to dispose of a tire at the Iowa City Landfill. All Johnson County residents and businesses, except businesses related to tire collection, are eligible to participate in the program. Communities with spring cleanup events are also encouraged to collect tires between the amnesty dates listed above. There is no limit on the number of tires delivered to the landfill, however, if you have over 50 tires in a load please call the number listed below before bringing the tires to the landfill. Types of tires accepted include car, light truck, semi-truck, and tractor tires. The tire collection program is funded by an Iowa Department of Natural Resources grant applied for by the Johnson County Board of Supervisors. For more information, or to make arrangements to bring in more than 50 tires in a load, please call the Johnson County Council of Governments at 356-5235. jccogtp\tlre.pr City of Iowa City MEMORANDUM DATE: TO: FROM: RE: March 27, 1997 City Council Maurice I. Head, Community Development Coordinator FY98 CDBG and HOME Project Resource Book and HCDC funding recommendations Enclosed please find the FY98 CDBG and HOME Project Resource Book. This book provides information on the projects requesting CDBG and HOME funding, as well as comments from staff regarding strengths and weaknesses of each proposal. For your reference, staff communications are in Part I of the resource book. Part II includes the minutes of public hearings and discussions during the funding process. Part III identifies projects recommended for funding and Part IV shows projects not recommended for funding. The Housing and Community Development Commission's (HCDC) FY98 CDBG and HOME funding recommendations and justifications are attached for your review. HCDC will present their recommendations to City Council at the April 7 Regular Council Work Session. If you should have any questions regarding the resource book, please feel free to contact the Community Development staff at 356~5230. City of Iowa City MEMORANDUM Date: March 26, 1997 To: Iowa City City Council From: Housing and Community Development Commission Re: FY 1998 CDBG and HOME Fund Allocations In an effort to make the CDBG/HOME allocation process more objective, the Commission developed ranking criteria and a point system. This was used by each Commission member to rate each proposal. A proposal could receive a maximum of 100 points. Any proposal receiving less than 50 points was not considered for funding. A copy of the ranking sheet is attached. The Commission held three nights of funding hearings in February. In March the Commission met twice to discuss the proposals and then completed ranking sheets. City planning staff compiled the ranking sheet data. The highest ranked proposal received an average of 79,6 points, the lowest received 35.8 points. City Staff and Commission members suggested several frameworks for funding allocation based upon the ranking data. The Commission chose to' base its discussion on a listing of the ranked proposals, which included individual members suggested allocations for each project. Commission members discussed each request, starting with the highest ranking proposal and ending with the lower ranking proposals. A ranked listing of the proposals, the funding requested, suggested allocations, and rationale for the suggested allocations is attached. Attachment ppdcdbg\fundsall.mmo Rank 1 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION PROPOSED FY98 CDBG AND HOME FUNDING ALLOCATION Agency: Greater Iowa City Housing Fellowship Proposal: Acquisition and Rehabilitation of Existing Units Amount Requested: $380,670 3% loan over 40 years Category: Housing Projects Suggested Allocation: 317,220 3% loan a. GICHF is a responsible nonprofit organization that has successfully undertaken acquisition, rehabilitation, and management of affordable rental housing. b. The project achieves a high CITY STEPS priority of adding to the base of low income housing, and was the highest ranked proposal in the Housing Projects category. c. Loan allows for the reuse of funds. 2 Agency: Domestic Violence Intervention Program Proposal: Furniture Project Amount Requested: $7,500 grant Category: Public Services Suggested Allocation: $7,500 grant a. The Furniture Project provides tangible assistance to very low income families and persons making the transition out of shelters. b. Highest ranked proposal in Public Services category. c. Has kept an estimated 50 tons of used furniture out of the landfill. 3 Agency: Heartland Candleworks Proposal: Business Expansion/Purchase of Equipment Amount Requested: $72,000 grant Category: Economic Development Suggested Allocation: $72,000 loan contingent upon results of an inde- pendent financial audit a. Heartland Candleworks has successfully provided employment for people who have disabilities or are homeless. This project will allow Heartland to stabilize employment and make seasonal positions year-round positions, thus providing stability for their employees. b. Have identified contracts they could meet if able to purchase this additional equipment. c. High CITY STEPS priority and highest ranked proposal in the Economic Development category. 4 Agency: Crisis Center Category: Public Facilities Proposal: Site Acquisition and Rehabilitation Amount Requested: $135,000 conditional occupancy loan Suggested Allocation: $200,000 grant $15,000 3% loan $50,000 grant a. The Crisis Center's current physical space is inadequate due to the increasing demand for services and expansion of services. b. Benefits lowest income households in the community. c. Crisis Center has aggressively pursued additional funding from grant and local sources. The money from the sale of the existing building would also go towards the new facility. d. High likelihood of site control being achieved this month. e. Recommend full funding for both site acquisition and rehabilitation so that Crisis Center would not have to maintain 2 facilities simultaneously. With projected increased service demands a loan pay back would only reduce the amount of assistance the agency could provide to clients. 2 Even though this is a low CITY STEPS priority, and the current need for center services is being met, the environment in which services are delivered is becoming inadequate to meet growing needs. 5 Agency: Habitat for Humanity Proposal: Land Acquisition Amount Requested: $46,000 grant Category: Housing Projects Suggested Allocation: $30,667 grant a. Habitat for Humanity has a local track record of creating new affordable housing units for low income households, b, This project leverages substantial volunteer and financial resources, c, Because Habitat is growing rapidly the Commission felt funding 2 of the requested 3 sites was appropriate for their capacity at this time. 6 Agency: Emergency Housing Project Proposal: Transitional Housing Supportive Services Amount Requested: $16,600 grant Category: Public Services Suggested Allocation: $16,600 grant a. High CITY STEPS priority assisting homeless persons with the transition to greater self-sufficiency. b, Services are based on EHP's Early Bird Program which is proving to be an effective service model, Agency: River City Housing Collective Proposal: Property Acquisition Amount Requested: $85,000 1% loan Category: Housing Projects Suggested Allocation: $80,000 1% loan contingent upon site control by January 1, 1998 a, RCHC has demonstrated a commitment to providing affordable housing in this community. b, The proposal leverages private financing. c, This is a one time request to maintain the availability of units. 8 Agency: City of Iowa City Proposal: Housing Rehabilitation Program Amount Requested: $461,000 grants and loans Category: Housing Projects Suggested Allocation: $424,000 grants and loans a. The Housing Rehabilitation Program has demonstrated success in maintaining and improving the city's housing stock, especially in older neighborhoods and manufactured housing parks. b. Much of the assistance is in the form of loans which allow for the future use of CDBG and HOME funds. c. High CiTY STEPS priority serving low and moderate income households. 9 3 Agency: Elderly Services Agency Proposal: Small Repair Program Amount Requested: $28,000 grant Category: Housing Projects Suggested Allocation: $28,000 grant a. ESA has demonstrated its ability to assist in maintaining existing housing stock for the low income elderly and persons with disabilities, b, Efficiently fills in a gap in the Housing Rehabilitation Program, c, Outcome data indicates that people assisted by this program are less likely to enter the nursing home than same-aged counterparts, 10 Agency: Emergency Housing Project Proposal: Upstairs Floor Refinishing Amount Requested: $1,800 grant Category: Housing Projects Suggested Allocation: $1,800 grant a, EHP receives heavy use and floor improvements would allow for better maintenance, b, Floor improvements would address health and safety concerns. 11 Agency: City of Iowa City/University of Iowa Proposal: Manufactured Home Safety Program Amount Requested: $6,000 grant Category: Housing Projects Suggested Allocation: $3,000 grant a, Commission very supportive of the purchase of smoke detectors. b, Would have liked an exploration of other resources or funding sources besides CDBG for TV. VCR. and educational components of funding request. 12 Agency: Meadow Wood Senior Apartments Proposal: Rental Housing Construction Amount Requested: $66,000 6%-8% loan Category: Housing Projects Suggested Allocation: $11,000 6%-8% loan a, Affordable elderly housing a high CITY STEPS priority. b, Corporation from out of state and not present at funding hearing. Loan request is to leverage other funds and tax credits. Suggested allocation is the minimal amount needed for leveraging state tax credits, c. Loan perpetuates availability of funds for future use. 13 Agency: Small Business Development Center Proposal: Self Employment Training Amount Requested: $20,700 grant Category: Economic Development Suggested Allocation: $20,700 grant a. This new project meets high CITY STEPS priority of microenterprise development and provides ongoing support by SBDC counselors, b. Leverages support for administrative costs and overhead, c. Relatively low cost versus number of people to be served, 14 4 Agency: United Action for Youth Proposal: Center Security and Floor Covering Amount Requested: $5,725 grant $3,000 declining balance loan Category: Public Facilities Suggested Allocation: $8,725 grant a, UAY has provided successful youth and family programming that serves 1,600 primarily low income teens yearly, b, Although a low CITY STEPS priority, funding would provide for safety and upkeep of a much used facility, 15 Agency: Community Corrections Improvement Association Proposal: Youth Leadership Program Category: Public Services Amount Requested: $20,000 grant Suggested Allocation: $17,000 grant a. Program goal is to provide positive alternatives and incentives to youth susceptible to peer pressure, gang activity, juvenile crime. b. Prevention services are targeted at children ages 10-13. Other youth programming primarily targets older or younger children. c. Commission felt that dollars spent on prevention could more than offset costs of youth entering the corrections system. 16 Agency: East Central Iowa Employment and Training Consortium Proposal: Quality Jobs/Promise Jobs Category: Public Services Amount Requested: $25,702 grant Suggested Allocation: $7,050 grant a. The Commission strongly supports the goals of this program and was impressed by the outcome data, b. Because of the cap on Public Services funding, and because partial funding would be useful to the program the remainder of Public Services money was allocated to this program, c, The Commission expressed the concern that inadequate state funding for this state mandated program needs to be .addressed at the state level, and not just passed down to communities. 17 Agency: Institute for Social and Economic Development Proposal: Micro-enterprise Training Amount Requested: $30,000 grant Category: Economic Development Suggested Allocation: $20,000 grant a. ISED has demonstrated some successes but this project is similar in content and goals to the higher ranked SBDC proposal. b. High administrative and overhead costs when compared to SBDC proposal. c. Meets high CITY STEPS priority for microenterprise development and targets low income house- holds, d. Fourth year request for CDBG grant and ISED has not demonstrated a significant effort to find alternative funding, 18 5 Agency: Hawkeye Area Community Action Program Proposal: Transitional Housing Counselor Amount Requested: $21,866.04 grant Category: Public Services Suggested Allocation: $0 a. FY 1996 CDBG award for purchase of building was leveraged with HACAP's commitment to provide staffing, This proposal requests funding for that staffing. b, Relatively high overhead costs compared to similar request by EHP for their transitional housing support services, c. Lower ranking in public services category, 19 Agency: LIFE Skills, Inc. Proposal: Housing Suppod Program Amount Requested: $17,772 grant Category: Public Services Suggested Allocation: $0 a, The Housing Support Program provides a valuable and needed service but there wasn't enough money in the capitated Public Services pool to fund this 6th (out of 7th) ranked Public Service proposal, b, The Commission continues to recommend that permanent funding be found to make this a full time position. c. Lack of follow-up and previously requested outcome data is a concern. d. LIFE Skills did not demonstrate significant search for other funding and has applied for CDBG grants for several years, 20 Agency: Mayor's Youth Employment Program Proposal: Economic Development and Supportive Services for Residents of Public Housing Amount Requested: $50,000 grant Category: Public Services Suggested Allocation: $0 a. This project expands upon a $1 million/3 year grant that is not yet funded, b, Commission expressed concern about the agency's capacity to undertake the project. c, No funds lef~ in public services, and the request was for more that total pool of money, 21 Agency: City of Iowa City Proposal: Residential Water Backflow Prevention Program Amount Requested: $3,500 grant Category: Public Facilities Suggested Allocation: $3,500 grant a, Project targets the health and safety or lower income Iowa City residents, b, Request is only for backflow devices and the city department will provide education, outreach, and labor, 22 Agency: Swenson and Associates Category: Housing Projects Proposal: Land Acquisition for Affordable Owner-Occupied Housing Amount Requested: $160,000 conditional occupancy !can Suggested Allocation: $68,238 loan Assists in providing affordable owner-occupied housing for moderate income families who often are not able to enter the local housing market. Swenson states project could be undertaken with partial allocation and since first time appli- cant Commission allocated money for a smaller endeavor/for Swenson to gain experience in this community, 6 c, Will leverage private financing, d, Commission supports city staff recommendation that Swenson form a legal entity (i.e. corpora- tion) and presents a reasonable time frame for attaining site control. 23 Agency: Torus Precision Optics Proposal: Business Expansion/Purchase of Equipment Amount Requested: $43,600 grant Category: Economic Development Suggested Allocation: $0 a. Business requesting a grant providing no return of money. They have generated significant contracts for new products which would likely enable them to secure bank financing, b, Proposal received low ranking, 24 Agency: Horace Mann School Proposal: Recreational Playground Equipment Amount Requested: $24,000 grant Category: Public Facilities Suggested Allocation: $0 a. Proposal ranked relatively low and is a low CITY STEPS priority, b, The Commission recognizes that raising funds is difficult. However, other schools, through PTO's, bond issues and other means have been able to install recreational equipment and the recommendation is to pursue those options. c. The Commission did not want to set precedent encouraging other schools to seek funding for playground equipment, 25 Agency: City of Iowa City Proposal: Sidewalk Repair Pilot Project Amount Requested: $5,000 grant Category: Public Facilities Suggested Allocation: $0 a. Sidewalk Repair Program requesting funds for what is to be a 10 year project, Commission reluctant to allocate funding to a long term project that does not anticipate finding funding elsewhere. b. Lowest ranked Public Facilities project and low CITY STEPS priority, 26 Agency: Fast Carpe Real Estate Investment Co. Proposal: Investment Guarantees Amount Requested: $55,000 grant Category: Economic Development Suggested Allocation: $0 a, Proposal did not meet minimal criteria for consideration of funding, ppdcdbg\funds,all RANKING CRITERIA FOR CDBG\HONIE PROJECTS This ranking sheet will be used to assist the Housing and Community Development Commission (HCDC) in the FY98 allocation process. HCDC members will rank each project according to the questions\criteria shown below. Each question or' criteria will then be assigned a point value. The five categories below are given a total number of points and have been weighted according to their importance. Mark the number of point(s) for each questionlcriteria and total the points in each section. Need\Priority (maximum 25 total points) 1. Meets a CITY STEPS priority? 2. Has the applicant documented a need for this project? 3. Project meets the goals or objectives in CITY STEPS? 4. Project is not duplicating an existing effort. (High = 10, Medium = 6, Low = 3 points) (0-5 points) (0-5 points) (0-5 points) SUB-TOTAL Leveraging Resources (maximum 20 points) 1. Does the project allow for the re-use of CDBG\HOME funds? A. Principal and 3% Interest [30 year or less Amortization] B. Principal and No Interest [30 year or less Amortization] C. Principal with a Balloon Payment [interest ?] D. Conditional Occupancy Loan (future repayment) E. Declining Balance Lien (amount forgiven over time) F. Grant (no repayment) 2. Project leverages human resources [volunteers, etc.] 3. Project leverages other financial resources? [Including in-kind] Feasibility (maximum 20 points) 1. The project will be completed within the required time period? 2. Project budget is justified? [Costs are documented\reasonable] 3. The level of public subsidy is needed? [Private funds not available?] 4. The project can be sustained without further CDBG\HOME funds? Impact\Benefit {maximum 25 poihts 9 8 5 1 0 0 (0-9 points) 9oints ~oints ~oints ~oint ~oints ~oints (0-5 points) (0-6 points) SUB-TOTAL (0-6 points) (0-6 points) (0-4 points) (0-4 points) SUB-TOTAL 1. Primarily targets low income persons 2. Project produces adequate benefits related to cost? 3. Does the project help persons gain self-sufficiency? 4. Outcome data indicates program objectives can be met? Capacity\History (maximum 10 points) 1. Applicant has the capacity to undertake the proposed project? 2. If previously funded, has applicant completed prior project(s) and maintained regulatory compliance? 3. If new, applicant can maintain regulatory compliance? (0-30= 10, 31-50% --6, 51-80=4 points)__ (0-6 points) (0-5 points) (0-4 points) SUB-TOTAL (0-4 points) (0-6 points) (0-6 points) SUB-TOTAL GRAND TOTAL: PROJECT NAME: PROPOSED ALLOCATION: t~ (Projects under 50 po/nts rece/ve ¢0) 1997 (FY98) Community Development Block Grant (CDBG) and HOME Funds PROJECT RESOURCE BOOK Submitted by: Housing and Community Development Commission Gretchen Schmuch, Chairperson Ann Donovan Charles Eastham Sandra Kuhlmann David Purdy Kathleen Renquist William Stewart April 8, 1997 COMMUNITY DEVELOPMENT DIVISION DEPARTMENT OF PLANNING & COMMUNITY DEVELOPMENT CITY OF IOWA CITY TABLE OF CONTENTS PART I PART II PART III PART IV EVALUATION 1. Memo from Community Development Staff - Comments on Projects.. p. 1 2. Memo from Linda Severson - Human Service Agency Requests ..... p. 9 3. Memo from Community Dev. Staff - Issues and Concerns .......... p. 13 4. Memo from Community Dev. Staff - Ranking & Funding Scenarios... p. 15 5. Example of Ranking Form ................................... p. 22 MINUTES OF PUBLIC MEETINGS Public Hearings - Applicant Presentations February '18, 1997 ......................................... p. 23 February 19, 1997 ......................................... p. 32 February 20, 1997 ......................................... p. 40 Discussions of :1997 Funding Requests March 5, 1997 ............................................. p. 47 March 6, 1997 ............................................. p. 54 3. Project Rankings/Proposed Allocations ......................... p. 62 PROJECTS RECOMMENDED FOR FY98 CDBG AND HOME FUNDING CDBG and HOME Applications .................................. p. 63 PROJECTS NOT RECOMMENDED FOR FY98 CDBG AND HOME FUNDING CDBG and HOME Applications .................................. p.294 Memo from Community Development Staff - Comments on Projects ....... p, 1 Memo from Linda Severson - Human Service Agericy Requests .......... p. 9 Memo from Community Development Staff- !s.lsues & Concerns .......... p.13 4. Memo from Community Dev. Staff- Ranking & Funding Scenarios ......... p.15 5. Example of Ranking form , .......................... p.22 L L L L l_ 1 _[ _l City of Iowa City MEMORANDUM Date: February 26, 1997 To: Housing and Community Development Commission From: Community Development Division Staff Re: FY98 CDBG and HOME Fund Allocation As you requested, this memo provides some additional information on the projects requesting CDBG and HOME funding, as well as comments from staff regarding issues you may want to discuss. Linda Severson, the Human Services Coordinator, has also provided a memo regarding the Human Service Agencies applying for funding. Additionally, this memo includes staff's evaluation of the strengths and weaknesses of each project. Staff's evaluation identifies the regulatory, statutory and other possible compliance concerns with regard to the CDBG and HOME programs. Estimated Sources of Funds This year the Housing and Community Development Commission will allocate $1,522,000 in FY98 CDBG and HOME funding. In addition, $140,000 of unprogrammed funds and an estimated $50,000 of program income will be part of the FY98 funding budget. Our total budget for this year is approximately $1,712,000. Request for CDBG and HOME funds combined total $2,231,435 this year which is about $500,000 dollars in excess of what is potentially available. The Commission need not distinguish between CDBG and HOME funds in making its allocation. The staff will split the funds to conform with the regulations of the two programs after you have made your recommendations. Remember that each category (economic development, housing, public facilities and public service) has a set-aside amount of funding based on the CITY STEPS Plan. The funding amounts in these categories are flexible with the exception of public service. Regulations require that we only spend 15% of our total CDBG allocation including program income for public service activities. This amount is $153,150, of which $105,000 has been committed to the Aid to Agencies budget, leaving $48,150 available for allocation to public service projects. Comments on Proiects by Catec~orv I. Economic Development Projects - Amount of Set-aside $154,754 (9%) Institute for Social and Economic Development (ISED) - Micro-enterprise Training Amount of Request. $30,000 Grant ISED received CDBG funding in FY 95, FY96 and FY97 and during this time they have assisted in the creation or expansion of 16 local businesses. They have also established follow-up and documentation techniques to determine the long-term success of each business, although it is still too early to determine the outcome of many of the businesses. A strong relationship with First National Bank to arrange financing for the businesses has also occurred. PROS * Direct benefit to low income persons and businesses * Meets economic development goals of CITY STEPS * Assisted 16 businesses in Iowa City CONS * Lack of income mixes and skill levels of participants * Requires high indirect costs for program operation * Cost somewhat higher compared to number of people served (28) Heartland Candleworks - Business Expansion/Purchase of Equipment Amount of Request: $72,000 Grant Heartland Candleworks has experienced rapid growth during its first three years of business. Last year the CDBG program provided a $50,000 grant for this business to purchase equipment. The business has been very successful this year with acquiring new contracts from several major companies. Business expansion has increased the need for more equipment to meet additional customer needs. PROS * Provides jobs for low income and homeless individuals and families * Exceeded the jobs required in the FY97 CDBG agreement * Meets economic development goals of CITY STEPS * Heartland has pursued other financing CONS * Most jobs are seasonal * Accounting/bookkeeping is a concern of staff * This for-profit business is requesting a grant * Heartland has not been able to obtain private financing Small Business Development Center (SBDC) - Self Employment training Amount of Request: $20,700 Grant This program is a new activity, although SBCD received CDBG funding in 1990. The Small Business Development Center and the John Pappajohn Entrepreneurial Center propose to provide two nine-week business training programs for eligible low and moderate income persons to encourage self-sufficiency through self- employment training and on-going technical assistance. PROS * Direct benefit to low income persons and businesses Resources of the University available to the SBDC * Meets economic development goals of CITY STEPS * Cost relatively low to the number of people served (40) CONS * No recent experience with SBDC capacity II. 4. Torus Precision Optics - Business Expansion/Purchase of Equipment Amount of Request: $43,600 Grant To expand the production capacity of Torus Precision Optics in response to market demand for their telescopes, this business needs new equipment. The expansion of production will create 4-8 new full time positions paying approximately $1,400 a month plus health benefit after six months of employment. The company has also applied for SBA financing. ,P..,ROS * Provides Jobs for low income individuals * Business has been operating successfully since 1994 * Meets economic development goals of CITY STEPS CONS * Possible lack of need for CDBG funding/private funding may be available * This for-profit business is requesting a grant 5. Fast Carpe Real Estate Investment Co. - Investment Guarantees Amount of Request: $55,000 Grant This proposal is a new activity. The purpose of the business is to create one job and to assist low income households with purchasing a home. Generally the buyers have credit problems or other obstacles that prevent them from receiving conventional financing. The CDBG funds would be used as a loan lost reserve to protect investors from default. Mortgage financing to low income home buyers will be about 12.5 percent with a 30 year term. PROS * Will provide alternative home financing for high risk households * No current program exist in Iowa City * Leverages other funds CONS * High interest rate for homeowners * Contract for sale arrangement - no security for homeowner if business defaults * Requires lump sum drawdown of CDBG funds - may be difficult to do or ineligible Housing Projects - Amount of Set-aside $975,840 (57%) Greater Iowa City Housing Fellowship (GICHF) - Acquisition and Rehab of Existing units Amount of Request: $380,670 Loan 3% GiCHF is a Community Housing Development Organization (CHDO), whose mission is to expand the supply of affordable housing. GICHF currently owns and operates 28 rental units. A goal for this non-profit is to become self-sufficient, and not be dependent upon outside operational funding. To enable this CHDO to be self-sufficient, it needs to manage approximately 80-100 Units. = m PROS * Creates affordable rental housing inventory for low income households * Provides housing for large families * Maintains affordable housing stock for the long term * Demonstrated capacity to do projects CONS * Takes units off the tax rolls * Double subsidy if units are Section 8 supported Habitat for Humanity - Land Acquisition Amount of Request: $46,000 Grant Iowa Valley Habitat for Humanity plans to purchase three building lots in Iowa City. Three single-family units will be constructed with the help of volunteers and the families selected for homeownership. This project is the first request from Habitat. PROS * Creates new affordable housing units for low income households * Provides no interest mortgage to homeowners Leverages other private resources and will provide a substantial HOME match * Properties will go on tax rolls CONS * Habitat has a religious doctrine - there must be clear separation of church and State when using federal funding * No recapture of funds Elderly Services Agency - Small Repair Program Amount of Request: $28,000 Grant ESA has operated this program effectively for 12 years, and there is an on-going need for this service. At the average cost of about $500 per house, this program gets a big bang for the buck, and allows elderly people to remain safely in their homes. PROS * Helps maintain housing for persons with disabilities and elderly households * Provides an option for homeowners to stay in place safely * Cost effective program * Compatible with the Housing Rehabilitation Program CONS * Funding options limited to the CDBG program City of Iowa City - Housing Rehabilitation Program Amount of Request.. $461,000 Grants and Loans The Housing Rehabilitation Program has been the linchpin of the CDBG affordable housing program since 1979. This program assist low income homeowners, and helps to maintain Iowa City's affordable housing stock. Over 480 homes have been rehabilitated over the years. While the average cost per unit is approximately $11,525 (which includes soft costs), the benefits are numerous. PROS * Helps maintain the older affordable housing stock * Assist primarily homeowners at 60% and below median income * Approximately 70% of the rehab funding is in the form of loans * Program recycles CDBG and HOME funding from repayments CONS * Funding options are limited to the CDBG and HOME programs * Leveraging is limited Iowa City Fire Department - Manufactured Home Safety Program Amount of Request: $6,000 Grant The Manufactured Home Fire Safety project is designed to enhance fire safety for low income residents of older manufactured homes (owner-occupied and rental). Funds will be used to produce a video, which will highlight fire safety risk and hazards. Smoke detectors will also be purchased and given to those in need. This project is a continuation of a fire prevention program funded by ODBG in 1995. PROS * Educate low income households about fire safety in manufactured housing ~ A cooperative effort by the Fire Department, the University of Iowa Hospital and Clinics Burn Treatment Center, the Housing Rehabilitation Office and the Department of Housing and Inspection Services CONS * The project does not reuse funding Meadow Wood Senior Apartment - Rental Housing Construction Amount of Request: $66,000 Loan - at 7 or 8 percent The project is a 120 unit senior housing project, 90 units affordable and 30 units market rate, located on Rohret Road and Hwy 218. This facility is an independent senior project with optional services available to the tenants as they age in place. The project will meet the needs of seniors in the category of 50% to 80% of median income. This is a new activity that requires tax credit financing from the State of Iowa. PROS * Will provide new rental housing options for elderly households * Provides the opportunity for elderly tenants to age in place Relatively low subsidy compared to total project budget * High leverage of private dollars * Repayment of HOME funds at market rate CONS * Possible lack of need for HOME funding/private funding is available III. m Public Swenson and Associates - Land Acquisition for Affordable Owner-Occupied Housing Amount of Request: $160,000 COL The project is to construct eight units of affordable three bedroom housing. It consist of four duplexes that will be sold to qualifying families. The housing will be designed to meet the specific needs of those being housed with participation of the owner in the process. CDBG funds will go towards land acquisition, to write down the overall project cost. The City will have a soft second on each unit. This project is a new activity. PROS * Will provide new housing opportunities for low and moderate income house- holds * Construction could be tailored to fit family needs * Project leverages private dollars CONS * Project cost may be too high compared to what is available for sale on the market * New development company - no tract record in Iowa City River City Housing Collective - Property Acquisition Amount of Request: $85,000 Loan at 1% The River City Housing Collective Inc. (RCHC) seeks to acquire a 20-25 unit rooming house or SRO style property. These units will be rented at below fair market rate rent to low and moderate income persons and households. HOME funds will be used for downpayment to acquire the new property. This is the first time RCHC has requested HOME funding. PROS * Provides low cost housing for tenants in a cooperative atmosphere * Repayme.nt of HOME funds * Leverages private financing * RCHC has been providing affordable housing for 20 years CONS * The project does not have site control * Target population tends to be students Facilities - Amount of Set-aside $119,840 (7%) City of Iowa City - Sidewalk Repair Pilot Project Amount of Request: $5,000 Grant The City of Iowa City is expanding its program for the inspection and repair of deteriorated sidewalks which can be a hazard to pedestrians. It is planned that all sidewalks in the City will be inspected over a ten (10) year period by dividing the City into ten geographical areas and concentrating on one area a year. This request is to assist households that are 50% or below median income with side- m = walk repairs. The CDBG funds will pay 75% and the owner 25% for sidewalk repair. This is a new activity. PROS * Will improve sidewalk conditions and general appearance of City * Improves safety and reduces liability for the City and property owner * Provides direct assistance to low income households CONS * Funds are not repaid Crisis Center - Facility Acquisition Amount of Request: $135,000 COL and $15,000 Loan at 3% The Crisis Center plans to acquire a new facility with CDBG funding. A new larger facility would better serve the organization in meeting clients needs° The Crisis Center plans to sell the existing property it now occupies and use the funding towards the purchase of a new building. PROS * Better services could be provided with a new facility * Leverages other private resources * Money from the sale of existing building would go towards new facility * Direct benefit to low income households CONS * Project does not have site control Horace Mann School- Recreational Playground Equipment Amount of Request: $24,000 Grant To provide accessible recreation space for the Horace Mann School and surround- ing low income neighborhood. The present recreation equipment is old and does not meet recreational standards. PROS * Would provide safe and accessible recreational facilities * Volunteer labor for installation * Provides a low income area benefit CONS * Leveraging is low City of Iowa City - Residential Water Backflow Prevention Program Amount of Request: $3,500 Grant To provide free backflow education and prevention assistance to low and moderate income households, to both owners and renters. CDBG funds would be used to purchase outside sill cock vacuum breakers for Iowa City residents that are low and moderate income for a cost of $7.00 each. This project is a new activity. PROS * Will protect water supply from contamination * Possibly improves health and safety * Provides direct assistance to low and moderate income households CONS * The real threat of residential contamination may be minimal 5. Emergency Housing Project (EHP) - Upstairs Floor Improvement Amount of Request: $1,800 Grant EHP proposes to remove the carpet, tackstrip and underlying vinyl and refinish the pine flooring with a durable water base finish. The new finish will allow thorough cleaning of the floors, increasing the healthy environment in the shelter. PROS * Better maintenance could be provided with this improvement * Addresses health and safety concerns CONS * A small project for consideration 6. United Action for Youth - Center Enhancement and Security Amount of Request: $5,725 Grant and $3,000 DBL This proposal is to replace floor covering and upgrade the security system at the Youth Center. It includes replacing carpet throughout the building and installing a burglar alarm and security lights at 422 Iowa Avenue as well as upgrading the system at 410 Iowa Avenue. PROS * Improvements would help maintain the Youth Center * Leverages 10% private funds CONS * Several elements of project could be done with volunteer labor IV. Administration and Planning A maximum of 20% of CDBG and 10% of HOME funds or ($249,300) can be used for administration and planning activities. We have budgeted about 13.5% of CDBG and 10% of HOME for administration. V. Unprogrammed Funds In the past we have tried to leave 5 to 10 percent of the total budget unprogrammed to allow for contingency expenses such as cost overruns and unexpected expenses. 98cdhome,mmo I CCOG r~~ memo Date: 'To: From: February 27', 1997 HCDC Members Linda Severson, JCCOG Human Services Coordinator Attached is information about the funding requests for public service projects. If you have any questions or need additional information please feel free to contact me at 356-5242. Public Service Projects 1. Emergency Housing Project-Transitional Housing Supportive Services Amount of Request: $16,600 CDBG Grant EHP's transitional housing supportive services were started in March 1996. From March 1 to September 1, 1996, EHP provided 137.5 direct contact hours to 13 individuals. This project has been a partnership between EHP, a private boarding house landlord and CDBG. FY97 funding of $10,000 is currently being used for this program. Pros o Addresses the CITY STEPS pdority for transitional shelters for individuals living alone - single room occupancy (SRO) type housing for persons with access to support services. o Support services will be utilized by people who are 0-30% median income. o Recission rate at EHP has dropped considerably (25% in the January to July pedod for 1994-1996). Much of this reduction is due to EHP's the addition of supportive services. Cons · Funding options are limited to CDBG. 2. Hawkeye Area Community Action Program (HACAP) Housing Counseling Amount of Request: $21,866.04 CDBG Grant HACAP has 28 units of transitional housing in Johnson County. The request would help fund a .75 FTE ~:amily service counselor to work with families who live at 1926 and 1946 Broadway, Iowa City. In FY96 HACAP received $141,647 in CDBG funding that was used to help purchase these transitional housing units. Pros · CITY STEPS identified transitional shelter for families with special needs as a high priority. · Supportive Services are offered to increase the family's ability to maintain housing. Cons · This request is becoming an ongoing operation for CDBG funds. 3. Domestic Violence Intervention Program (DVIP)- Furniture Project Amount of Request: $7,500 CDBG Grant The Furniture Project is a unique program that seeks donations of furniture and appliances from the community and distributes it to individuals and families who are setting up a IO household. The project received $7,500 in FY96 and $10,000 in FY95 from CDBG. Fifty tons of waste has been eliminated from entering the Iowa City landfill. Pros · Combines recycling furniture and helping people furnish their homes. · Has support from a variety of local agencies that serve people with housing needs. o 78% of recipients have a yearly income of less than $10,000. Cons · Difficulty in locating stable ongoing funding. · Dependency on CDBG and City landfill funds. Life Skills, Inc. - Housing Support Program Amount of Request: $17,772 CDBG Grant The Housing Support Program has functioned for five years working with individuals and families who need assistance and skills training to locate and maintain affordable and safe housing in the community. Pros · Program has exceed the targeted number of individuals to be served. Most participants are in the 0-30% median income category. · Staff has experience in housing and living skills training. Cons o This program has limited access to other funding sources. o Follow-up to success of assisted individuals/households is inconclusive. Mayor's Youth Employment Program (MYEP) -Economic Development and Supportive Services for Residents of Public Housing Amount of Request: $50,000 CDBG Grant This request ties in with a submitted HUD grant for an Economic Development and Supportive Services Program. The CDBG request would serve 25 individuals who reside in other Section 8 housing or public housing. MYEP has worked with disadvantaged youths on pre-employment and employment options since 1968. Pros · Addresses four (family preservation, education and job training, self-sufficiency skills, and service coordination) of the six categories in CITY STEPS Goals, Policies, and Programs. o · Experience in prejob and on-the-job training. Cons · Consequences if the HUD grant isn't awarded. · Divergence from focus on youth employment. East Central Iowa Employment and Training Consortium - Quality Jobs/Promise Jobs Amount of Request: $25,702 CDBG Grant ECIETC offers assistance with tuition fees, child care, and transportation for post secondary training to people who are receiving FIP (Family Investment Plan -formerly ADC). The agency has been offedng services since 1982 and is the highest performing unit out of the 15 programs around the state. Pros · All participants are in the very low income category. · CDBG funding would be spent on actual participants' expenses. · Post secondary training opportunities increase the wages earned by individuals. Cons · Inadequate funding by the state (editorial comment by Linda) but not the fault of the local agency. Community Corrections Improvement Association -Youth Leadership Program Amount of Request: $20,000 CDBG Grant The Youth Leadership' Program takes a proactive approach to working with youth. In cooperation with the school district, youth are identified in late grade school and are offered the opportunity to participate in this six-year program. The program has been in operation for two years so there has been limited time to evaluate the impact of the program. Pros · 55% of the current participants are low income. Prevention program that helps youth develop positive strategies that can be used throughout life. Cons · 77% of the CDBG request is for transportation (42%) and food (35%). In total budget $1 out of every $4 is for transportation. Additional program costs as number of youth increase without identified sources of funding. jccoghs/publserv.prj City of iowa City MEMORANDUM DATE: TO: FROM: RE: March 6, 1997 Housing and Community Development Commission Community Development Division Staff FY98 CDBG\HOME Requests for Funding -- Issues and Concerns All of the ranking sheets are in and have been tabulated. Some of you added editorial notes to the sheets that contained important information on what you thought about these requests. Also, there are some issues or concerns that staff has about several projects. As such, we wanted to share all of thi~ information with you prior to the funding discussion. Institute for Social and Economic Development A point was made by the Commission about the level of administrative and overhead expenses being charged to this project. If funded, we are recommending that these overhead and administrative expenses be reduced. Torus Precision Optics Last night and during the oral presentation there were references to making this allocation as a loan. Upon review of your ranking sheets, it was apparent that many of you agreed. Therefore, we recommend that any allocation to Torus Precision Optics be in the form of a 3% loan with the terms to be worked out between the City and Torus Precision' Optics. Heartland Candleworks This is a rapidly growing business that is supplying employment opportunities to many disadvantaged persons. Due to this rapid growth there are, of course, growing pains. To accurately get a picture of where this business is at we are recommending that any allocation to Heartland Candleworks be contingent upon the results of an independent financial audit (which could be paid out of the CDBG funds). In addition, there was interest on the Commission to make this a pay back loan. If funded, we are recommending a pay back loan with the repayments to be deferred for 1-2 years. Crisis Center The Crisis Center has answered the biggest question about this proposal...site control. Last evening they amended their request from $150,000 to $200,000. A number of Commission members noted that at least a portion of this allocation be in the form of a loan. If funded, we would recommend that Crisis Center receive a loan with the terms to be arranged by the Crisis Center and staff. Greater Iowa City Housing Fellowship This project was well presented and thought out and great deal of financial information was part of the application. They are proposing a 3% pay back loan with an amortization period of 40 years. There was a concern raised by staff during the presentation which was the removal of these units from the tax rolls. In this case the use of a tax exemption is needed to meet the HOME match requirement. However, the tax exemptions could be limited to the amount necessary to meet this HOME match. In the proforma (the long-term financial projections for this project) which shows the detailed operational costs. Upon review of this information it appears that the costs for reserves, repair, and maintenance are high according to some general "rules of thumb". As such, there may be approximately $8,000 more each year for expenses such as debt service or taxes. If the project is funded, we would recommend that the repayment terms be reworked and the payment of real estate taxes be phased in over a 5 year period of time. At the end of this period the GICHF will be paying full taxes on these properties. Habitat for Humanity This project is requesting a grant, however, the security interests recorded by the Habitat for Humanity Chapter will act the same as our Conditional Occupancy Loan. Meadow Wood Senior Apartments According to the application, it appears that this project is dependent upon the allocation of Low Income Housing Tax Credits. As such, they are willing to repay a loan at 6-8%. The announcement of LIHTCs is scheduled for next week. If necessary, we could reallocate any funding provided to this project by our April 7 meeting with the City Council. Swenson & Associates There has been some concern expressed by the Commission regarding site control. If funded, staff would recommend the funding be contingent upon Swenson forming a legal entity (a corporation, etc.) and a specific time frame for attaining site control. River City Housing Collective Again, site control has been an issue with this project. This project is requesting a 1% pay back loan over an unspecified term. If funded, we would recommend that it be contingent upon attaining site control by a specific date. City of Iowa City MEMORANDUM L L L L L ]_ l l l ± Date: March 6, 1997 To: Housing and Community Development Commission From: Community Development Division Staff Re: FY98 Ranking of CDBG and HOME Projects This year the HCDC is considering four program scenarios to develop their final FY98 CDBG and HOME budget. To provide the Commission with several options for the FY98 CDBG and HOME budget, staff has comprised scenarios that include funding for projects based on the ranking sheets of each Commission member. The rankings have been compiled into spread sheets for the Commission to review and consider. Each scenario is followed by a brief analysis indicating the strengths and weaknesses of the alternative. Scenario #1 - Allocation bv Top Ranked Proiects Scenario #1 is based strictly on the numbers from the HCDC ranking exercise. The projects are in descending order based on the Commission' s top ranked projects. Funding is provided to the top projects at the full funding amount until the CDBG and HOME dollars are completely allocat- ed. In this scenario, 12 projects are funded. All projects in the top ranking received full funding with the exception of the Meadow Wood project. This project received less points, which is reflected in reduced funding for the project of $32,430. There are only two public service projects funded in this scenario, DVIP Furniture ($7,500) and EHP Supportive Services ($16,600). As you can see, Scenario #1 fully funds HCDC top priority projects but provides reduced funding or no funding for other key projects that the HCDC considers important to the Iowa City communi- ty. In using this approach, 14 projects would receive no funding at all. Scenario #2 -Allocation bv Project Categories In this scenario, allocations are based on project categories (Economic Development, Public Facilities, Public Service and Housing). Each category is limited by the funding guideline identified in CITY STEPS. Funds are allocated to the highest ranking projects in each category. The funding cap for Economic Development is $167,000. The spread sheet shows four of the five Economic Development projects being funded with respect to the funding cap. These projects are Heartland ($72,000), SBDC ($20,700), ISED ($28,000) and Torus ($43,600). When these projects are fully funded, there still remains $3,250. The remaining funds were reallocated to the Public Facilities category. In the Public Facilities category only the Crisis Center is funded. The Crisis Center is allocated $132,135, which includes the $3,250 remaining from Economic Development category. Only $48,150 is available for Public Service activities. In this scenario, four public service projects are funded. The projects are DVIP ($7,500), EHP Supportive Services ($16,600), CCIA (20,000) and ECIETC ($4,100). Only CCIA receives reduced funding and the three other public service projects receive no funding. '2 In the Housing category, we have $944,265 available. Using this method, five housing projects are funded. The projects fully funded are GICHF ($380,67'0), Habitat ($46,000), RCHC ($85,000) and Rehab ($461,000). The ESA Small Repair project would receive ($21,595), about $5,500 less than the requested amount. Scenario #2 provides assistance to 14 projects for funding. However, this scenario makes the hard decision of reduced or no funding for medium and low ranked projects. Scenario #3 - Reduced Funding Allocation for Hi.qh and Median Proiects In scenario #3, the high and medium ranked projects funding request are reduced to 95% and 90% respectively. These projects are reduced to allow more projects to be funded. In this scenario, 15 projects are funded. Scenario #4 - Fundin.q Allocations as Proposed on the Ranking Sheets This scenario reflects a funding allocation based on the composite result of individual Commis- sion's funding of each project. Projects are funded based on the highest overall average ranking received from the Commission. In this scenario, 20 projects are funded (three Economic Develop- ment projects, four Public Facilities projects, five Public Service projects and eight Housing projects). However, some of the projects with lower averages received reduce funding levels. Scenario #4 provides assistance to a broader spectrum of projects. We have provided four scenarios for your review and consideration as you determine the FY98 CDBG and HOME budget. ppdcdbg\9Brank.mmo '0 17 00000000000000 !9 818 8 8.8. 0 , 0 °~ i~ ~ i ' ~' ~ JCO Z RANKING CRITERIA FOR CDBG\HOME PROJECTS This ranking sheet will be used to assist the Housing and Community Development Commission (HCDC) in the FY98 allocation process. HCDC members will rank each project according to the questions\criteria shown below. Each question or criteria will then be assigned a point value. The five categories below are given a total number of points and have been weighted according to their importance. Mark the number of point(s) for each ¢Tuestion~criteria and total the points in each section. Need\Priority {maximum 25 total points) 1. Meets a CITY STEPS priority? 2. Has the applicant documented a need for this project? 3. Project meets the goals or objectives in CITY STEPS? 4. Project is not duplicating an existing effort. (High = 10, Medium = 6, Low = 3 points) (0-5 points) (0-5 points) (0-5 points) SUB-TOTAL Leveraging Resources {maximum 20 points) 1. Does the project allow for the re-use of CDBG\HOME funds? A. Principal and 3% Interest [30 year or less Amortization] B. Principal and No Interest [30 year or less Amortization] C. Principal with a Balloon Payment [interest ?] D. Conditional Occupancy Loan (future repayment) E. Declining Balance Lien (amount forgiven over time) F. Grant (no repayment) 2. Project leverages human resources [volunteers, etc.] 3. Project leverages other financial resources? [Including in-kind] Feasibility (maximum 20 points) 1. The project will be completed within the required time period? 2. Project budget is justified? [Costs are documented\reasonable] 3. The level of public subsidy is needed? [Private funds not available?] 4. The project can be sustained without further CDBG\HOME funds? Impact\Benefit (maximum 25 poihts (0-9 points) 9 points 8 points 5 points I point 0 points 0 points (0-5 points) (0-6 points) SUB-TOTAL (0-6 points) .... (0-6 points) (0-4 points) (0~4 points) SUB-TOTAL 1. Primarily targets low income persons 2. Project produces adequate benefits related tocost? 3. Does the project help persons gain self-sufficiency? 4. Outcome data indicates program objectives can be met? (0-30= 10, 31-50% =-6, 51-80=4 points) (0-6 points) (0-5 points) (0-4 points) SUB-TOTAL Capacity\History (maximum 10 points) 1. Applicant has the capacity to undertake the proposed project? 2. If previously funded, has applicant completed prior project(s) and maintained regulatory compliance? 3. If new, applicant can maintain regulatory compliance? (0-4 points) (0-6 points) (0-6 points) SUB-TOTAL GRAND TOTAL: PROJECT NAME: PROPOSED ALLOCATION: (Projects under 50 points receive $0) PART ii MINUTES OF PUB'LIC MEETINGS Public Hearings - Applicant Presentations February 18, 1997 ' .p.23 February 19, 1997 ..................................................... p.32 February 20, 1997 ..................................................... p.40 Discussions of 1997 CDBG and HOME Request March 5, t997 .................... . ................................... p.47 March 6, 1997 -' . .......... p.54 Project Rankings/Proposed AIIocatio'ns ....... p.62 MINUTES HOUSING AND COMMUNITY DEVELOPMENT TUESDAY, FEBRUARY 18, 1997 LOWER LEVEL SENIOR CENTER CLASSROOM MEMBERS PRESENT: Ann Donovan, Charlie Eastham, Sandra Kuhlmann, David Purdy, Kathleen Renquist, Gretchen Schmuch, William Stewart MEMBERS ABSENT: Tim Ruxton STAFF PRESENT: Doug Boothroy. Maggie Grosvener, Maurice Head, Steve Long, Steve Nasby, Linda Severson CAI.L TO ORDER Chairperson Schmuch called the meeting to order at 6:30 p.m. REVIEW AND APPROVAL OF JANUARY 23. 1997. MEETING MINUTES Head requested a change to a section on page 5, substituting "it is optional for each Commission member to attend" for "a representative does not need to attend". The Commission approved the amended minutes unanimously, as amended. 1994 FLOOD #2 PROTECT UPDATE Nasby said HUD officials surveyed the project area during their January 29 visit, but has not heard from them regarding approval of the Wylde Green Road Sanitary Sewer project. INTRODUCTION OF MAGGIE GROSVENOR, NEW HOUSING ADMINISTRATOR Boothroy said that she recently started and this is her third week of work in Iowa City. Eastham requested that she return to the May Commission meeting to discuss her work plans. ROUND 1: REVIEW OF FY98 APPLICATIONS FOR CDBG/HOME FUNDING Iowa City Crisis Center - Ellen McCabe, Ann Donahue The Crisis Center Board has devoted efforts to find a solution to their lack of space problem. Construction is too expensive, and the existing Center needs to add space and parking which is not feasible. There are very few commercial buildings for sale in the area, and the Center would prefer not to lease. The Center had investigated renting the New Pioneer Coop Building, and found that it would cost approximately $50,000 per year to rent, which would exhaust their building funds in four years. In response to a question, McCabe said the case management program was developed to decrease service dependency. She added that as welfare reforms are implemented, the Crisis Center will be used as a safety net for families in trouble and be a hub of human service delivery for low income people in the area. '[he Center needs CDBG financial support to purchase an adequate space. Stewart asked if the existing facility would be sold. McCabe said yes, and the building was appraised tn August 1995, for $150,000. Kuhlmann asked McCabe to discuss their increased demand for services at the Crisis Center and how they have dealt with them. McCabe said the Helping Hand program is helping to reduce the number of people who come to the Center for assistance, but there is a core group of people that use the services to survive. The Center has successfully increased its volunteer base to help, but the volunteers are crowded in the existing space. Computerization and long-range planning have also helped deal with the increases in use. Schmuch asked how they arrived at the figure of 6,000 square feet as an adequate space for their facility. Donahue said the Center's facility study committee reached that figure two years ago after determining the necessary area size for each service they perform. She added that the Center has a property in mind o- the Crowded Closet site. MINUTES HOUSING AND COMMUNITY DEVELOPMENT TUESDAY, FEBRUARY 18, 1997 LOWER LEVEL SENIOR CENTER CLASSROOM Head asked McCabe to get a letter from the Crowded Closet Board of Directors, describing their intentions of selling their property to the Center. This would solidify site control and price issues. Stewart asked if there was a purchase agreement. McCabe said no, the Crowded Closet, which is operated by a Mennonite Church, is not interested in legalities as of last May, but have verbally agreed to work with the Center. Stewart suggested having a lawyer write up an agreement to secure the deal. Schmuch asked if there would be any zoning concerns. McCabe said zoning would remain the same as in their current building. Stewart asked if the suggested time frame worked with the property owners. McCabe said the Center board reviewed her request last week and the chair said they would work within those time frames. Stewart asked what would happen if funds were allocated and the Center could not purchase the property. Head said the money would be reallocated, but a commitment letter from the Crowded Closet could make the Commission more comfortable with the purchase and establish a purchase price. Renquist asked when they would know about receiving funds from Mid-America Energy Foundation or the General Mills Foundation. McCabe hoped soon, but there is no preset turnaround time for those applications. She listed other applications that the Center will be exploring for funds. Nasby asked if McCabe had talked to a Realtor about the ease of selling the current facility, and if it would achieve market value. She said not recently, but various board members with realty and banking backgrounds indicated that it would take 3-6 months to sell the building. Head asked if there was any debt on the existing property, and McCabe said no. Schmuch asked if the proposed funding was only partially granted would the Center be able to continue their plans. McCabe said it would be difficult and would depend on the results of their requests for other grants. Kuhlmann asked how the Center would pay back the 3% interest on the loan when they don't generate fees from their services. McCabe said through fundraising, private donations and annual allocations. She passed out a graph to Commission members showing how dependent the Center is on the community for support with daily operational expenses, and how the staff has been devoted to fundraising. Schmuch asked about the existence of counseling in the Center and the number of contact hours a counselor has with a service receiver. McCabe said they recorded 7,000 contacts in person and on the phone, but they cannot verify each person's income level She pointed out that her 1997 estimates for households is conservative. Kuhlmann asked if services would be omitted or reduced if the Center did not receive CDBG funding. McCabe said clients did not want them to reduce services. Stewart asked if there was a specific plan to pay the money back. McCabe said no, but they currently have no expense and she was under the impression that it was a long-term loan. Torus PreciSion Optics - James Mulherin Mulherin said his business designs and builds large aperture optics and telescopes for research and astronomy that are purchased by university and government agencies. The company has 8 full-time employees, and operates out of two adjoining leased spaces in Iowa City. There are three phases to Mulherin's business plan. The first phase is currently being undertaken, and involves the acquisition of metal working machine tools and optical machinery to increase production capacity to meet demand. Five more employees will be hired and trained during this phase. The funding for this phase comes from an SBA loan application. Phase II involves acquisition of additional machine tools, will begin in the third quarter of this year and will add three hourly-wage employees. The final phase will involve either leasing a larger facility or purchasing land and constructing a building, will occur in the first quarter of 1998 and will employ four new employees. This would bring the total number of employees to 21; 15 hourly-wage and six salaried. The hourly-wage employees cam a raise and company payment of 75% of monthly health insurance premiums after a 3-month training period. The CDBG funds applied for would be used for Phase II equipment purchases. Stewart asked if this was a for-profit organization, and what the interest rate Mulherin's SBA loan would be. Mulherin said it was a for-profit business and the loan was at 11%, and the CDBG funding would not have to be in the form of a grant. Renquist asked where he would get other funding to continue the project. MINUTES HOUSING AND COMMUNITY DEVELOPMENT TUESDAY, FEBRUARY 18. 1997 LOWER LEVEL SENIOR CENTER CLASSROOM He said from company profits, and additional SBA loan and a revolving credit level. Kuhlmann asked what skill level he requires in employees. Mulherin said he prefers at least a high school degree or equivalent, but it is not necessary. He also plans to hire some machine shop employees from the Kirkwood machinist training program. Long asked when Mulherin would submit the SBA application, and he said by the end of this week because he still has some work to do on it. Stewart asked how much that application would be asking for. Mulherin said $51,000 for Phase I and a line of credit, but he currently has $204,000 worth of contracts. Stewart asked how long it would take to pay back the loan at 3% interest. Mulherin said either 5 or 7 years, which is typical for an equipment loan. Nasby asked Mulherin how soon the employees would be on-line if he received the money. Mulherin said the first four would be hired at the beginning of Phase II in July 1997, and the next four would be hired in the beginning of 1998. Severson asked about Mulherin's involvement with the ISED, and he said they helped him with the SBA loan application. The Commission took a 10 minute break. Greater Iowa City Housing Fellowship (GICHF) - Mary Ann Dennis, Kevin Hanick Dennis passed out a letter from First National Bank indicating private financing interest in the proposed project, and a table with demographic information (tenant income levels and fair market value of rent in Iowa City). Stewart asked how they chose First National, and Hanick said that they are part of a coalition of area banks that support GICHF projects and they were the last to give a loan, so it was easiest to go back to them. Dennis said GICHF is comprised of 15 congregations and 4 human service agencies to increase access to and availability of affordable housing' in Iowa City. They are requesting $380,670 in a HOME loan with 3% interest and a 40-year term, to acquire and rehabilitate 18 units; 12 3-bedrooms and six 2-bedrooms. They would look for existing housing scattered throughout Iowa City but north of Highway 6, including condominiums, duplexes and single-family homes on the market. Acquisition prices are based on the lowest available condominium and single family homes currently listed by the Multiple Listing Service. GICHF has completed similar projects in the past and are currently working on a 12-unit acquisition/rehab project. Hanick added acquiring scattered locations is done so projects or units are not identified with a particular area in town and fit in well with the community. Dennis said the 40 year investment analysis available to Commission members meets all Iowa Department of Economic Development criteria, with rent decreases upon debt retirement. Donovan asked if GICHF had any sites in mind for the project. Dennis said they were working with different Realtors, and the housing advisory committee who developed criteria such as school district, level of rehab needed, available public services and price. Schmuch asked if Dennis anticipated that most renters were Section 8 certificate eligible, and Dennis said yes. Schmuch asked how the GICHF decides who moves into the units. Dennis said there is an application process, and she said that 34 processed applicants on their waiting list would be accepted, but 82 other applicants would not be accepted because they do not meet criteria. Schumch asked why the 82 were denied. Dennis said that they either do not qualify for Section 8 or may have a poor rental history. Kuhlmann asked how many units GICHF currently own. Dennis said they own and manage 25, and Hanick added that their units primarily serve low-income families, especially single-parent families. The long-term key is good management and tenant care to blend in with the rest of the community. Long asked about the concern of nonprofits taking homes off tax rolls, and how figures in lieu of taxes were developed. Dennis said that so far, their rental units have been granted property tax exemptions, and in lieu of paying the taxes they make an annual payment to Iowa City, but the exemption is not automatic. She said the payment in lieu of taxes is based on 100% of rental income less debt service and operational expense. MINUTES HOUSING AND COMMUNITY DEVELOPMENT TUESDAY. FEBRUARY 18, 1997 LOWER LEVEL SENIOR CENTER CLASSROOM Hanick said that the City has supported this program to help less fortunate individuals, and they can elect not to provide tax exemptions in the future if they chose to. He said another concern was that nonprofit housing would take too many houses off the market for first time home buyers. To prevent this, GICHF tries to take property that has been on the market for awhile or acquire property that needs rehab that would be too expensive or less desirable for a first time buyer. This helps upgrade the neighborhoods, and is not a heavy concern. Dennis said the property tax exemption provides the required match for HOME funds. Schmuch asked if the security deposit payment program was still running, and how that was working. Dennis explained that that program allowed households to arrange a no-interest one-year bank loan to provide up to $400 for the security deposit when renting. The program is based on a revolving fund of money and the GICHF is the loan guarantor, paying the loan if there is a default. The buyer pays off the loan. Currently there is no money in the revolving pool, so there is currently no program, but the GICHF hopes to restart the program this year. Over 260 households have used that program since it's 1993 start. Head noted that the majority of people served by GICHF need additional assistance to afford the rent. He said there should be a more balanced level of opportunities, not just geared toward Section 8 recipients. Dennis said the numbers in question #16 are based on current tenants. She referred to the tenant income distribution sheet concerning incomes with what the individuals can afford to pay. Hanick noted that another program will be initiated this spring by GICHF where they acquire building lots to build 2 single- family houses in Village Green South. People can apply in the spring to buy the houses, but GICFIF will grant a long-term land lease and will retain land ownership. The people would have the same advantages of home ownership but the cost will be less due to GICHF leasing the land to the buyer. GICHF will lease the homebuyer the land and a bank will loan the buyer the money for the house on a 99-year lease for $1 per year. This will appeal to a different segment of the Iowa City population, and create a balance in the program. Stewart asked if tenant demographics can be projected for the proposed 18-unit project. Dennis said that of the 34 waiting applicants-65% are employed. Hanick said that most all are 50% median income or below. Hanick announced that on April 4 the Emergency Housing Project will hold a benefit concert in Old Brick. More information will be distributed as the concert gets closer. Mayor's Youth Employment Program (MYEP) - Diane Hagarty Nasby noted that the grant proposal Hagarty submitted to HUD for Economic Development and Supportive Services was not sent out to Commission members in the binders. It is available for Commission members to review. Hagarty noted the MYEP application is based on the $1 million grant proposal sent to HUD. Its purpose is to provide economic development and support services to public housing residents, including an entrepreneurial component provided by ISED and important case management services for up to 50 residents. The case manager would coordinate supportive services to match each family, such as childcare, transportation assistance and computer and job training. The CDBG application requests funding to allow 25 more people to receive the services who receive Section 8 or live in public housing. The plan proposed to HUD covers many of the high priority areas covered by the CITY STEPS plan. She noted that with welfare reforms, many people will be working second shift and will not be able to f'md public transportation or childcare during those hours. She said her organization should f'md out if they received the HUD grant by March 1, and if it is not successful it is possible to resubmit the proposal for an identical grant in the next few months. Stewart asked what happens if MYEP is not funded by HUD. Hagarty said they will still serve 25 people in a pilot program if they received the CDBG funding. Schmuch asked Hagarty to specifically define case management. Hagarty said that entails meeting with each family and developing a tailored support service package for that family to help them become economically self-sufficient. The case manager's role is to find community resources and services or devise new resources to help the family. Their goal for ISED MINUTES HOUSING AND COMMUNITY DEVELOPMENT TUESDAY, FEBRUARY 18, 1997 LOWER LEVEL SENIOR CENTER CLASSROOM participation is to get a few families to operate a day-care center that would fill gaps lefl by community services. Schmuch asked staff why the proposal was placed under public service instead of economic development. Nasby said the overall application fit best under public service because the job training is not job specific, and the balance of the budget requests fall under public service (child care, transportation, etc.) Schmuch asked how Hagamy would select program participants. Hagamy said Section 8 and public housing residents would be notified and have to apply. The ones with the lowest incomes and the greatest perceived desires to overcome their barriers, with the greatest chance of success, would be chosen. Stewart asked if this program is offered anywhere else in the community. Hagamy said some services provide some aspects, but nothing that coordinates and tailors to an individual family's needs to overcome overwhelming barriers. Kuhlmann asked how this fits in with already existing programming for MYEP. Hagamy said that the program has been providing job training for 28 years, and work with families of youth that enter the program. They already do some case management for clients, so this would be expanding the base. Kuhlrnann asked the age limit for the program, and Hagamy said about 25, but there is no legally deftned cap for the agency, just some funding sources require certain age groups. Schmuch asked if this program was not fully funded by I-iUD would the pilot version be scaled back. Hagarty said she would like to see it at this level to really work with people on a one-on-one basis, not just throw money at the situation and scratch the surface. Otherwise, MYEP could either serve less people or provide less services. She said that they have tried to utilize all community resources, such as JTPA for childcare money, Kirkwood for education and the Free Medical Clinic, before paying for the service. Stewart asked for more information about the resident stipends. Hagamy said the stipend is an incentive for individuals working full-time to utilize available opportunities. They could be paid for using ISED, Kirkwood or a computer training course, and not worry about losing pay when taking off work to attend those classes. It could also be used as an entry-level payment for a job if the employer agreed to pick it up after the first 30 days. Long asked if the popcorn wagon is self-sufficient, and Hagamy said that it will be soon or it will no longer be owned by MYEP. She left an extra copy of the HUD grant for Commission members to review. Emergency Housing Project - Julia Rembert Rembert said hardwood pine floors upstairs in the shelter need to be refinished because the carpet is currently below code in terms. of fire retardation. It would increase the shelter quality over time which is in line with the CITY STEPS guidelines. Stewart asked if 600 people a year was a correct estimate. Rembert said it is a reasonable number for the shelter as a whole. In 1995, they served 665 people and in 1996 they served 588, so 600 is an estimate for the upcoming year. Long noted that the downstairs floors were refinished last year, and Rembert said that since the house gets so much traffic the house upkeep is a constant problem. She said IFA money paid for the refinishing last year, and last year CDBG money paid for three bathroom renovations. Nasby asked about the attached bid from Gray's Hardwood. Rembert said that they got the bid as a guide to get an estimate, but they can do the work in a short amount of time which is important because they need to use the space as soon as possible. EHP Support Services - Julia Reinbert, Theresa Kopatich Rembert said EHP received CDBG money starting in 1996 to provide supportive services to people who were previously homeless or living in SROs. She said they conservatively used the money in the past, and will use all of the money this year to add a counselor and provide consistent contact hours to 10 people. There have been 15 people run through the program at 416 S. Dodge, who have been able to maintain employment to pay subsidized rent and stay self-sufficient. They would like to expand the program to other community sites, such as 121 N. Van Buren and 716 N. Dubuque. These would meet two goals of CITY MINUTES HOUSING AND COMMUNITY DEVELOPMENT TUESDAY, FEBRUARY 18, 1997 LOWER LEVEL SENIOR CENTER CLASSROOM STEPS; one to provide affordable housing and the other is to provide transitional or support services to the receivers. Kopatich is the program director for the transitional housing. Long asked over what period the 15 people were served. Kopatich said since the Dodge Street house opened in March 1996, they have served 1.5 people. She estimated serving an additional l0 people at other locations for shorter amounts of time. Stewart asked if the people come and go at the Dodge Street house. Kopatich said that they have nine rooms, and are in the process of developing strong assessment tools to determine more about individual while they are in the program. She said the average stay is 6 months to 1 year. Stewart asked where former service receivers went. Kopatich said 9 are still in the program, 2 in apartments in Johnson County, I in a Linn County apartment, 1 to Chicago with the remaining still in Johnson County. Schmuch asked of the 20 people estimated to be served this year, how many are carry over from last year. Kopatich the funds would let them serve 20 people per month, instead of 10, so some may carry over. If they obtain the additional house, they would have a total of 43 rooms, with 20 of those receiving support services and 23 would be rented to lower income people. Stewart asked if the new house would be similar to the one on Dodge Street. Kopatich said yes, and people have to be working to get into the program. EHP helps coordinate the support services with Johnson County agencies so people can live self-sufficiently in the area. Nasby asked what the number of counseling hours would be. Kopatich said that now they are using one hour per week per person, but that can vary according to emergency situations and the person's functioning level. Funding is for a counselor and for administrative services. Schmuch asked what feedback participants were giving. Kopatich said that people who leave the program say that the program really helped them, and the new data collection assessment would help them determine what services they can improve. They have also had very strong neighborhood support. Reinbert said that people have been comfortable with supportive services offered by the houses, especially when their eligibility levels change. Kuhlmarm asked what the gender break down was for the program. Kopatich said it is usually 4-1, men to women. Stewart asked if the houses were co-ed. Kopatich said the Dodge Street house is co-ed, and if another house is purchased they would revisit the situation. Schmuch asked what other agencies they work with for support services. Kopatich said Dr. Clancy's Impact program, Visiting Nurses Association, Hillcrest, DHS, LIFESkills, Goodwill, the Salvation Army, Vocational Rehab, JTPA, United Action for Youth and St. Anthony's Bread to name a few. It depends on the situation needs. Reinbert noted that it has been nice to work with flexible and understanding people in the community with these projects. PUBLICkMEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA There was none. OLD BUSINESS Nasby and Long said that National Community Development Week is scheduled for the last week in March, but in the past Iowa City has created their own week and theme. Schmuch explained that Commission members usually go to a funded agency to showcase how their funds were used, and to promote awareness of CDBG funding. It was at the Neighborhood Center last year. Nasby said that the Free Medical Clinic renovations are supposed to be done the first week in May, which coincides with when Iowa City usually has their celebration. Nasby added that when they featured Pheasant Ridge, they were showing a work in progress, so if the work is not completely done it is OK. Stewart, Schmuch, Kuhlmann and Donovan agreed to be on a subcommittee to plan the event. Schmuch said she would contact the Free Medical Clinic about dates that work for them and what could be done for parking. MINUTES I-IOUSING AND COMMUNITY DEVELOPMENT TUESDAY, FEBRUARY 18, 1997 LOWER LEVEL SENIOR CENTER CLASSROOM NEW BUSINESS Nasby noted the resignation of Cynthia Larson from the Commission. The City is currently advertising for someone to fill this vacancy. ROUND 1: REVIEW OF FY98 APPLICATIONS FOR CDBG/HOME FUNDING (CON'TI The Institute for Social and Economic Development (ISED) - Jason Friedman Friedman explained that the ISED is a private, non-profit organization that helps low and moderate income people around the state by giving them the training to start a small business. He passed out a packet of news clippings concerning the project's success, and a February 1997, updated report. The program started in 1988, and has since helped develop 686 small businesses in Iowa. ISED's goal is to take 24 people through their 13-week comprehensive business training program. People they typically work with have no business background, so it is a very practical. There is currently a session each Monday night at St. Andrew's Church. ISED's annual goals are to do two 13-week programs and help start or expand six businesses. ISED has also received am underwriting commitment for advertising costs from First National Bank, equaling about $1,000. Friedman listed and described a few of the new businesses that recently opened. He noted that in their past seven training sessions, 73 people have enrolled, 50 people stayed the entire 13 weeks, and 16 businesses were either started or expanded. Friedman noted that ISED has a high percentage of minority participants, and the application contains a directory of new businesses started through ISED with contact names and phone numbers. This year, ISED wants to expand the program and add another staff member. Friedman expanded more on ISED's background and history. Stewart asked if the people taking the course pay for it. Friedman said no, CDBG funds subsidized the course and individual sessions. Renquist asked if there was any data about the number of businesses started through ISED that have failed. Friedman said that 70% of the small businesses are still open because ISED tracks them every three months. Schmuch asked Friedman to explain the differences between what is offered from ISED and the University of Iowa's Small Business Development Center (SBDC). Friedman said that the SBDC receives annual government appropriations, has no targeted focus on specific individuals, works with larger businesses and charges a fee for its services. Their service users also enter the program with a fair amount of business background or knowledge. ISED is funded by performance standard contracts, is a non-profit organization, is more market focused on results and focuses on disadvantaged populations and small businesses. Basically, the two have different niches and client bases. Stewart noted that the SBDC offers a fast-track option, and Friedman said that the ISED clients would not take the fast track option because they do not have the strong business background. Long asked if there is any cross-referrals between the two businesses. Friedman said yes, both ISED and SBDC cross-refer clients, especially if their financial situations do not meet that organization's objectives or the people have stronger or weaker business backgrounds. Severson asked if ISED would exist without CDBG funding, or if there are other funding sources they could find. Friedman said no, but ISED looking for new sources with different contracts and private dollars to replace CDBG funds. Severson asked what business owners do for health insurance benefits. Friedman said that while some budget money for health insurance for their employees, some are not large enough to require it and others simply do not have it. Friedman said all Commission members and staff are invited to an ISED tour. Iowa City Water Division - Carol Sweeting Sweeting said that goal of the division is to provide safe drinking water for everyone in the community. Many homes and businesses come in contact with backflow due to pressure drops. Back flow could happen when someone turns on an outside faucet with a hose connected and a main breaks, dropping the pressure and sucking the water from the outside back into the home, possibly contaminating entire neighborhoods. There have been three backflow occurrences in Iowa City in the last three months. She showed a vacuum breaker, a device that can be attached to the outside faucets so that the water can be pulled through the MINUTES HOUSING AND COMMUNITY DEVELOPMENT TUESDAY, FEBRUARY 18, 1997 LOWER LEVEL SENIOR CENTER CLASSROOM hose, but prevented from going back into the home. They are $7 apiece and have been offered through the meter exchange program for the last three years. Division employees can attach the breakers and provide people with intbrmation about backflow. In the past three years, the division has changed 3,000 water meters and only put on 900 vacuum breakers in Iowa City. Nasby asked when code started requiring these. Sweeting said that it is actually not required. In 1979 it was added into the Iowa Building Code, but it was not adopted until 1982. New houses are required to have the vacuum breaker, but there are many older homes that are not protected. In 1996, Federal law for businesses mandated them to have some kind of backflow prevention, but there is no law for residences. Sweeting said this proposal for funds is to start a small pilot program that would eventually blanket the entire city. She also pointed out that anti-backflow devices will soon be mandatory, so the division would like to give everyone the vacuum breakers before their cost increases. People who qualified for support would receive the breakers free, otherwise people would pay $7 for the breaker. Long asked if there have been residential contamination cases. Sweeting said yes, and since they average 80-100 main breaks each year, and each time a main breaks there is a potential for a backflow problem. Head asked how renters were handled. SweetLag said that they let the landlord know of the problem and the breaker availability, and that the program is for the tenant's safety. Stewart asked if they would ask the landlord to pay for the breaker. She said no. Nasby noted that the breakers are removable and asked if there was a way to make it more permanent. SweetLag said it depends on each faucet, and some have locking devices, but they need to be removed if the device fails or freezes. They hope to avoid removal problems with an educational program. Head noted that the device's removability needs to be considered with respect to CDBG regulations. Sweeting said that the division found that plumber's installing the breakers are charging about $20 for the service. The water division will install the breakers for free. DVIP Furniture Project - Cris Kinkead, Angie Madsen Kinkead noted that there was a correction with question #9 on the form. It should read "it is estimated that of these 400 all will have an income of less than..." Madsen explained the program as a non-profit program that distributes recycled furniture and appliances to needy families in the community with instant and positive results. DVIP receives the furniture in a warehouse on Riverside Drive and distributes it to the families. Madsen said that in the last fiscal year, they received and distributed 69.6 pieces of furniture to 360 people, and in this fiscal year has seen a 100% increase in both categories. She noted that in talking with Brad Neumann of the Iowa City Solid Waste Division recently, that it would cost the city $40,000 to operate a comparable program. They are always looking for other sources of funding, but have not been successful thus far. Long asked when they would be applying to the City's Solid Waste Division for more funds. She said in about one month or so. Stewart asked if they want this as a grant, and Kinkead said yes. Stewart noted that this project has been funded for three consecutive years, and if it is not funded it won't go on, but CDBG funds are not supposed to go to ongoing projects. Kinkead said that due to the unique nature of the program, it is not covered by other grants for funds, even though they have tried to seek out other funding sources. Renquist asked if they have applied to various environmental agencies because the project decreases the amount of furniture that goes to the landfill. Kinkead said that they did approach a few agencies, but the agencies had never thought about it before and did not commit to any funds. Madsen noted that they politely request a $5 donation to every family they service, but have only received six donations as of lately. Severson asked how similar projects in other communities are funded. Kinkead said that others are funded through their own city's or county's. Schmuch asked what the response would be to a mandatory $5 donation for the services. Madsen said that she thought the money would eventually show up, but it would take some time for the people to get the money. Donovan suggested that they charge a removal fee because it is a service. Madsen said that is something to consider because there is no other place that removes furniture free of charge. She also said MINUTES HOUSING AND COMMUNITY DEVELOPMENT TUESDAY, FEBRUARY 18, 1997 LOWER LEVEL SENIOR CENTER CLASSROOM that she makes it clear over the phone that they only take furniture that is in good condition, and have refused furniture that is not of acceptable quality. Long asked if the program still relies on the DVIP van. Madsen said yes, when the receivers do not have txansportation to pick up the furniture, they either use the van or a volunteer's truck to deliver the furniture. Nasby noted that there was a reduction of one-quarter FTE, which would make the Furniture Coordinator's position into a part-time job. Kinkead said that is for Madsen's position because she has accumulated a lot of comp time scheduling around recipients and donors. Long asked about the future office space situation. Madsen said that they will have the space for awhile longer, and that is not an immediate concern. Severson asked to explain the eligibility process. Kinkead said they receive a referral from a human service agency, and she or another staff member will call the family and explain the program. Then they mention the donation, arrange a meeting time to go to the warehouse and pick out the furniture. Madsen said that when many people receive the furniture, they offer to donate their time to help others receive furniture, but she has not had many people follow through with their offers. Kuhlmann asked if there was a limit to the amount of furniture a family could receive. Madsen said that families never request more furniture than they need, and they verify what is needed from the agency referral. If it is necessary, they can provide an entire home or apartment worth of furniture. Kuhlmann asked how much they are hoping to receive from the City Solid Waste Division. Kinkead said about $13,000. ADIOLmNMF. NT Stewart motioned to adjourn the meeting and Donovan seconded the motion. The motion carried unanimously, and the meeting was adjourned at 9:35 ~.m. MINUTES HOUSING AND COMMUNITY DEVELOPMENT WEDNESDAY, FEBRUARY 19, 1997 -- 6:30 P.M. LOWER LEVEL SENIOR CENTER CLASSROOM MEMBERS PRESENT: -Ann Donovan, Charlie Eastham, Sandra Kuhlmann, David Purdy, Kathleen Renquist, Gretchen Schmuch, William Stewart MEMBERS ABSENT: Tim Ruxton STAFF PRESENT: Maurice Head, Steve Long, Steve Nasby, Linda Severson C ALL TO ORDER: Chairperson Schmuch called the meeting to order at 6:30 p.m. PUBLI~F. MBER DISCUSSION OF ITEMS NOT ON THE AGENDA There was none. ROUND 2: REVIEW OF FY98 APPLICATIONS FOR CDBG/HOME FUNDING LIFE Skills - Gillian Fox Fox said that LIFE Skills' purpose is to provide assistance for safe and affordable housing for low income people. The program works with landlord communication, and provides support services, such as home maintenance, direct assistance and budgeting. In July, 1996, LIFE Skills started the Tool Pool program that gives low to moderate income persons some hands-on education with home maintenance, and helps fund cleaning supplies and other repair measures to ensure that people moving out of apartments can get their full security deposit back. The program also works on community education to decrease the stigma for those who use Section 8 and to recruit new landlords to participate. Most of the program's referrals come from the Iowa City Housing Authority, and they served over 100 people in their last grant year. Schrnuch asked how many people LIFE Skills has helped find housing. Fox said they targeted over 50 people, but they provided resources and referrals to over 100. In fact, they have already served 108 people this fiscal year. Stewart asked if money was previously received for the same type of project. Stewart asked if the program did not receive funding, would it still exist. Fox said no, but they would make an effort for a one year program. She also said they plan to approach United Way for funds in the next fiscal year. Stewart asked if the wages were for new or existing staff. Fox said the wages are for' the existing Housing Specialist, Dave Vincent. Renquist noted they had FY97 funds leR and asked what would be done with the extra money. Fox said that FY97 money would be exhausted at the end of the fiscal year (June 30, 1997). Kuhlmann asked if LIFE Skills has repeat clients. Fox said that some clients need repeat assistance, but the current numbers for repeat assistance are not as high as they were in the past. Kuhlmann asked how long the typical help period usually lasted. Fox said the period is about I0 weeks. If at the end of that time the person cannot function without their help, they refer them to another agency for more intensive services, or if the person needs help for a short time they can extend the period. Long referred to the budget and asked what subscriptions were needed for the program. Fox said her office subscribes to Rental Locators, which is a listing of area landlords and available rental units, and the Iowa City Press Citizen for the classified ads. Donoran asked if a paperwork burden is put on a participating landlord, and maybe that is why many do not participate. Fox noted that the landlords are usually willing and have not complained about paperwork. She said that Vincent often helps facilitate communication between the landlords and the tenants. Head asked if the program performs any mediation services with landlords, and Fox said that most landlords contact them before evicting the client if there are problems. Head asked if LIFE Skills will play a bigger role in the long-term stability of the client. Fox said that they hope to and frequently remind the landlords and MINUTES HOUSING AND COMMUNITY DEVELOPMENT WEDNESDAY, FEBRUARY 19, 1997 -- 6:30 P.M. LOWER LEVEL SENIOR CENTER CLASSROOM tenants that they are available for help. Nasby asked about their experience with client follow up. Fox said that people are contacted in about two months for a evaluation. She added that most time is spent with direct assistance services, not much time is given to tracking former clients. LIFE Skills tries to call the former clients and send letters for service evaluations, but few are returned. Stewart asked about the total agency budget. Fox said it is roughly $570,000 with most of the money corning from state purchase of service contracts. Iowa City Engineering Division - Rick Fosse and Kim Johnson Fosse said that Johnson administered the sidewalk repair program. The program exists to ensure safe sidewalks in the community. When the Engineering Division gets a complaint about a sidewalk, they send an inspector out to check for safety hazards. If the sidewalk needs repair they mark it, and check the other sidewalks within a block either direction, and a letter is sent asking the property owner to make the repairs. If the owner does not fix the sidewalk in a certain time period, the city fixes the sidewalk, invoices the owner for the expense and adds the cost to their tax bill if they do not pay. Currently there is no financial assistance for repair costs, and they expect the number of repairs to increase this year because the program is changing. The community will be split into 10 areas, and cover one section per year for sidewalk inspection. Fosse said that other communities offer f'mancial assistance through CDBG funds. Stewart asked since they will serve about 18 people who are homeowners and would have to be below the 50% mark, would there be any other qualifications for assistance. Johnson said that it would be based on income only, a form/request would have to be filled out to apply and the assistance would be offered on a first come first serve basis. Severson asked how much it would cost to repair a sidewalk. Fosse said that he recenfiy repaired two squares for $100, but it could be as high as $100 per square. It depends on the quality of the work and the amount of work. Stewart asked if people would hire their own contractor or would a city contractor take care of everything. Fosse said that there is not a city designated contractor, and the individual would hire whomever they choose to make the repairs. Johnson said if there was assistance available, the city would pay both the individual contractor and the homeowner. Kuhlmarm asked about the number of past assistance requests the office has received. Johnson said on the average, if 50 sidewalks are cited, they usually get between five and 10 calls for assistance. Johnson noted that in the first 1/lOth of the City to be inspected there are about 1200 houses. Schmuch asked how they came up with serving 18 houses. Fosse said it was a difficult number to estimate, and the number will probably be refined each year depending on what 1/10th of the town is being covered. Kuhlmann asked if they will advertise that the assistance is available. Johnson said they will notify the property owner of the assistance in the repair notification letter. Nasby noted that each neighborhood association will probably promote this independently. Fosse said that the neighborhood associations in the fu-st l/lOth to be covered have applied for a P.I:N. grant to cover some of the costs themselves, but the money will probably not cover all the costs. Fosse said the $25,000 P.I.N. grant comes from the from the City's general fund that is annually available for neighborhood associations. Head asked what if an eligible person applied for the money but lived outside of the designated area. Fosse said that everyone, even those not in the yearly-designated 1/10th would still be eligible for the assistance because sidewalk repair is a city-wide program. Renquist asked if this is a 10-year process would they be coming back every year for funds. Fosse said yes. Schmuch asked how elderly and fixed-income people handle the range of prices charged, and is there a limit on how much the city would pay. Johnson said that their goal is to have the property owner be responsible for 25% of the costs, so it would be in the homeowner's interest to get the most reasonable bids. Fosse said that the city would also examine the estimate to make sure the price is fair. ._53 MINUTES HOUSING AND COMMUNITY DEVELOPMENT WEDNESDAY, FEBRUARY 19, 1997 -- 6:30 P.M. LOWER LEVEL SENIOR CENTER CLASSROOM Fast Carpe Real Estate Investment - Thomas Fast Fast is an enlxepreneur with an economic development project that will also help affordable home ownership. He would work with flexible down payment amounts, closing costs and fees associated with the purchase of a home. He said this would be an alternative to strict income to debt ratios banks use and help people with poor past credit history. He plans to secure investors, and the grant funds will cover defaults which would help secure the investors. The investors would advance funds for the down payment, and mortgage financing. The clients would not qualify for the program until they found a house. Stewart asked Fast if he plans to get investors, borrow money from the bank or another lender, buy property and resell it on contract to disadvantaged people. Fast said he would allow people to £md the house, but he would be the property owner. Stewart asked what would happen to the home owners if Fast failed. Fast said it would not be a good situation. Stewart asked what terms he would give the people. Fast said he projected terms of 11.75 - 12.5% for the interest rate, but it is a 30-year term, with only a 4% down payment. Schmuch asked how the terms were assigned. Fast said he did research with a similar business in Cedar Rapids, and developed the numbers to be competitive with that program. Stewart asked what lending ratio he would use. Fast said to compete it would have to be around 40 percent, and HUD goes up to 42%. Stewart noted that there are other programs that beat the terms Fast is proposing, and that the interest terms are high. Stewart asked what return he would give the investors, and if he will be a non-profit organization. Fast said he is shooting for a minimum of 15% renu'n, and he would be a for-profit organization. Stewart asked why he will not repay the grant. Fast said the amount he would be making would be low, but that he would be willing to compromise or a review process if he was successful in the future. Schrnuch asked where else he has looked for start-up business costs. Fast said that the CDBG funds is the fast place, and he got the idea from a seminar that was designed to attract investors and give more information about the business. Schmuch asked how much experience he had with this area. Fast said this is a new venture for him. Schmuch asked if the terms fit the incomes of his target market and if they were feasible. Fast said he sat down briefly with an accountant to go over the figures, but has not considered it too much. Severson asked if he had any background with real estate, consauction or repairs. Fast said he is currently managing some rental properties, and considers himself handy with household problems. She asked if he required evaluation of the client before financing them, and he said yes. Schmuch noted he referred to legal and financial advise and asked how the process was going. Fast said he met with an accountant the day before to work out details, and plans to meet with the attorney sometime next week. Nasby asked if Fast had a business plan. ]Fast said it is a rough draft, and he was not comfortable with having it become public information yet. Nasby noted that the Meadow Woods Senior Apartments needed to be discussed. The involved partners will not be able to travel to Iowa City to make a presentation about the project, but welcome a list of questions from Commission members or even a conference call. He noted their phone numbers are on the applications if any Commission members would like to call them. He said that the project is looking to obtain Low Income Housing Tax Credits for leveraging, and the application requires them to seek other funding sources. They do projects all over the country, and do not need much funding from local sources. Nasby said that if each Commission member wanted to give him a list of questions for the Meadow Wood Senior Apartment contact people, he would call them with the questions and get their answers back to Commission members instead of discussing the project Thursday night. MINUTES HOUSING AND COMMUNITY DEVELOPMENT WEDNESDAY, FEBRUARY 19, 1997 -- 6:30 P.M. LOWER LEVEL SENIOR CENTER CLASSROOM The Commission was ahead of schedule and the next person scheduled to present was not there yet. Liz Swenson, who was scheduled to present at 8:30 p.m. agreed to go earlier. Eastham objected to going out of order because people might be coating to hear a certain presentation, and if things are out of order they would miss it. Nasby said a schedule with times was not posted, so people would not know what times projects were originally scheduled to present. The rest of the Commission decided to go ahead with the next applicant. Swenson and Associates - Liz Swenson Swenson's project is to provide long-term affordable housing to low-income households. She has a prospective site on Dodge Sweet, but has not signed a purchase agreement yet because she wants to stay flexible and wants to avoid possible site problems. She asked for a one-time subsidy for $160,000 tbr people with incomes of $31,000-$34,000, and expects to offer a home at a lower rate, so the family income could go lower. She preferred home ownership to rental umts. Swenson would control costs with financing mechanisms, and by purchasing the land with CDBG funds. The clients would use a conventional financing method and, due to the equity in the land, they should qualify for a low mortgage insurance rate. They could also use down payment assistance programs and savings on personal taxes to cut costs. Swenson plans to find buyers before beginning construction because she would work with the individuals to design a house with features they want and need. She mentioned that another way to save money is to involve the homeowners in the building process, use a variety materials like insulation and metal studs, and be efficient with consreaction. She would incorporate the services of Ben Moore as a technical adviser and Kevin Munson to develop architectural details. Swenson explained that she has five years of architecture training and environmental design, and is a former executive director of Habitat for Humanity, so she is used to saving costs without cutting comers. She was also a membe~ of various community housing committees and Commissions. Stewart asked if hei' organiTation is a non-profit. Swenson said no, it will be a for-profit venture. He asked if there would be a $95,000 price minus the $20,000 subsidy leaving a $75,000 mortgage. Swenson said the total price was about $115,000 per unit and expects the mortgage to be affordable so lower income families would qualify. Stewart noted that four-plexes at $115,000 per unit is very bAgh for the low-income level she is targeting. Swenson said she has not signed an agreement for the land yet, but that is one option and she wants to keep open ff lower cost property could be found. Stewart said there are lower prices for similar types of housing in the area. Swenson said that this is the maximum range. Long asked if the project would be feasible if she only received half of the funds she requested. Swenson said yes, that she would like to develop eight units, either duplexes or single family homes, but that number could vary. Stewart noted that the CDBG money would buy the land and pay development costs, then Swenson would borrow construction money from a lender and sell it to the client less the land cost. He asked where the silent second would come from. Nasby said the City would take a second lien until the houses were sold. Kuhlmann asked if Swenson had considered other sites to build on. Swenson said that she would be willing to consider a variety of sites and options. Schmuch asked what the $40,000 requested for design, site work and development would cover. Swenson said she used the North Dodge site to base her estimates on. She noted that she feels it is important to offer a range of housing options for all income levels River City Housing Collective - Jodi-beth McCain, John Kramer, Jason Bayer, Susannah Midoff, and Gabe Midoff Kramer said the RCHC seeks to acquire a 20-25 unit rooming house SRO-style property to rent at below fair- market rates to low to moderate income people and households. The $85,000 requested would be a loan at 1% interest to be used as a down payment to leverage private financing. RCHC will lose their current lease on a 21-unit rooming house on North Dubuque Stxeet in July 1998, and the loan would enable them to maintain their current capacity. They are actively looking at a property at 932 E. College Stxeet. They have purchased other homes with their own equity, and won the 1996 Community Development Award for providing low cost MINUTES HOUSING AND COMMUNITY DEVELOPMENT WEDNESDAY, FEBRUARY 19, 1997 -- 6:30 P.M. LOWER LEVEL SENIOR CENTER CLASSROOM affordable housing in a cooperative atmosphere that includes responsibilities with maintenance, cooking and house management, Schrnuch asked how many students live in RCHC. Bayer said that they house 16 undergraduates, 14 graduates and 15 non-students, totaling 45 adults and one child. Kramer noted the recent trend is to include less students. Donovan asked how long a property must be on the market before RCHC would consider it. McCain said that the Summit house they purchased was on the market for six months, and was originally set at $375,000 but they purchased it for $290,000. They have not made any bids on the East College house because they feel that it is overpriced. Schmuch asked if they have considered any other sites. McCain said that currently there are not any other large houses for sale so far this year. Severson asked if RCHC offered or assessed any life skills training. McCain said that people receive training through the cooperative environment where each tenant is responsible for budgeting for food, house management, cleaning and cooking schedules. Susannah Midoff said that each tenant has eight hours of required cooperative work each month and eight hours of house work. That has helped her enjoy the living experience. McCain said that each tenant is also responsible for maintenance with the help of a maintenance coordinator, and training for that is provided. Stewart asked if RCHC is a non-profit organization. McCain said they are a 501(c)(3) organization. Schmuch asked about their overall budget. McCain said that RCHC currently has $31,000 in the bank, but cannot afford the down payment without the CDBG funds. Kuhlmann asked if the same people would move to the new house,'or would there be new tenants. McCain said the new house would help replace the units they are currently leasing, but would prefer to own a house instead of lease it because then they can do their own maintenance and improvements without having to get a landlord's permission. Nasby asked why they currently had a 75% loan-to-value ratio from their lender. McCain said it was by the lender's request. Stewart noted that that is policy for most lenders, but it is negotiable because it is not a law to have 25% down. Long asked how current neighbors have received RCHC. McCain said the President of the Longfellow Neighborhood Association wrote a letter of support for RCHC, and is please that they have undertaken repairs and renovations instead of destxoying the house. Kuhlmann noted that they are good neighbors. She asked if there have been any instances of how they handle tenants not living up to the house standards. Kramer said there have been times where people do not pay their rent on time or do not complete their cooperative working hours, and they can be evicted from the house. He noted that they try'to solve the problem or extend the rent deadline before eviction. McCain said that they have not evicted anyone in two years. Schmuch asked if they have plans to make this house physically handicapped accessible. McCain said the first floor of the Summit House is accessible, but they would like to make the kitchen and downstairs laundry room accessible. Horace Mann School - Joyce Barrett Barrett said the Horace Mann PTO is asking for $24,000 for accessible playground equipment. She noted that 76% of people in the North side neighborhood that the school serves are under the 80% median income level. and 39% are under the 30% median income level. The school has 42% of students that are under the 50% median income level. She said the PTO playground task force was formed to evaluate the current facilities and compare the facilities at other schools in the area. She said the community school district does not provide any funding for recreation equipment, and the other schools raise their own funds to pay for the equipment. Currently, Horace Mann has 4 acres of land that is mostly covered by black top, and has one wooden unit/bridge and a set of old swings, while the other schools average 9.8 acres of land, and spend $20,000- $30,000 on equipment. The funding request is less than the other schools are using, but they have smaller spaces to work with. The PTO annually raises between $2,700 and $3,000, but that money goes for other projects, and they feel that they have already tapped their funding source. The problem is the population they MINUTES HOUSING AND COMMUNITY DEVELOPMENT WEDNESDAY, FEBRUARY 19, 1997 -- 6:30 P.M. LOWER LEVEL SENIOR CENTER CLASSROOM draw from does not have the money to donate. While this may not be a high priority for the CDBG funds, it would still serve the desired population and the equipment will last for 30-40 years. Schmuch asked if the current equipment is a safety hazard. Barrett said right now it is not, however, it is completely inaccessible because it does not have the required transfer points or the right impact stwfaces. Stewart asked if other schools' PTOs fund their projects. Barrett said yes, with others working hard to raising money from their families or private donations. Severson asked if they have considered the neighborhood association for volunteers. Barret~ said that they are working on a P.I.N. grant, and that is another avenue. Head asked if there would be any liability in having volunteers install the equipment. Barrett said her contact at Miracle Equipment in Marshalltown said that they would send a job site foreperson to supervise and direct the volunteers, and the school district would do the grading and dig the postholes, and maintain the equipment once it is restailed. She said others have successfully constructed playgrounds across the city and state. Kuhlmann noted that she recently worked on a different, but similar project, and there was no liability because the volunteers were supervised. Nasby asked about the amount of money reflected in the budget. Barrett said some of their recent projects have included pizza sales, and the before and after school program has akeady committed $500 to the project. She said that a neighborhood fund drive could raise the rest of the $1900. One problem that the PTO may face is that parents may not want to donate money if they think their child will leave the school before the equipment is installed. OLD BusrNEss Schmuch said that she contacted the Free Medical Clinic and they said April 30 would be a good day for them for the Community Development Celebration. Free Medical Clinic has akeady contacted the Chamber of Commerce about the ribbon cutting ceremony. They also agreed to talk to other businesses in the area about using their parking spaces, and are sure that the ceremony will not inten'upt clinic operations even if they are still working on the building. All of the information and releases from last year will be available from staff. She and the rest of the planning subcommittee agreed to meet Wednesday, February 26 at noon at the Civic Center. They would confu'm the date at Thursday's (tomorrow's) meeting. United Action for Youth - Jim Swaim Swaim said the UAY funding request is to replace carpet and enhance the security system at the 410 Iowa Avenue youth center. The 422 Iowa Avenue houses teenage mothers and has family counseling services. He said that his estimate for the carpet is based on bids he already received, and he noted that if the project should only be partially funded the project could be adjusted because they bid every section of the house separately. The security system is outdated and replacement parts are not made anymore, so if anything goes wrong, it cannot be fixed. They would also like to add security lights to 422 Iowa Avenue. Stewart asked what kind of alarm system the center 'had. Swaim said it is a silent system that contacts the police station and makes noise. It is operated by keys, but the keys cannot be replaced or copied. Stewart asked what UAY's total agency budget was. Swaim said it was about $735,000 this year. He said that they receive anywhere from $20,000-$35,000 through CDBG's Aid to Agency fund each year for the operating budget. That money fluctuates to compliment the $58,000 City commitment. He noted that they have little money for capital improvements, and while they show depreciation the money is not often set aside for repairs and improvements. Stewart asked if UAY owns the buildings. Swaim said yes, the bank does. Stewart asked why he did not ask for the money in a grant. Swaim said he would take the grant, but the loan is normally forgiven. It just gives CDBG the option to collect. Nasby said if UAY would discontinue the program or sell the property, then CDBG would collect. MINUTES IIOUSING AND COMMUNITY DEVELOPMENT WEDNESDAY. FEBRUARY 19, 1997 .- 6:30 P.M. LOWER LEVEL SENIOR CENTER CLASSROOM Long noted that there is a declining balance loan on the at 410 Iowa Avenue property. Swaim said they have an interest-free loan payment on the other property. Nasby asked of the [600 youth program beneficiaries listed how many are from Iowa City, because the CDBG funds require that 5 I% of the beneficiaries be from Iowa City. Swaim estimated that between 900-1000 youth are from Iowa City, with the others coming from other communities like Coralville and North Liberty. He noted that the low income statistics are for the entire 1600 youth. Habitat for Humanity. - Nancy Stensvaag, Carol Dollman Stensvaag passed out a revision to pages 3 and 4 of the original application. She noted that they would like to apply for the entire $46,000 to ensure that they can successfully fund all of their projects without having to worry about additional funding sources. They want to buy land, and pass the cost savings onto the homeowner in the form of an interest-free mortgage. They would like to keep the owner's payments in line with HUD guidelines. She described two families that HABITAT FOR. HUMANITY helped in the last year. When HABITAT FOR HUt'M.A. NITY builds a house, the owner makes the payments to them and that money is irnmediately used to build more houses. Last year, 35 families applied for the 2 houses they built, and this year they plan to build 5 houses. The three obstacles they face are land, money and volunteers. The HABITAT FOR HUMANITY board is comfortable with the f'mances and volunteers, but they need the grant money to purchase the land. Schmuch asked if they have any leads or ideas on sites. Stensvaag said yes, their selection committee is currently considering two parcels of land in Iowa City. She said the land costs would average at least $10,000 per lot, and the grant money would allow them to look at land parcels that are more expensive. Schmuch asked what the $24,000 shown was for. Stensvaag said that assuming they would receive an $8,000 gift in kind per house. She said that they have approached people to commit to build one house per year and donate whatever services they specialize in. Long asked if HABITAT FOR HUMANITY had churches adopt houses. Stensvaag said yes, there are a few churches that have contributed to a house and others that are considering it. She also noted that they have about $32,000 currently in place to help with the building, and have asked 700 people to make a $25 commitment each time a house is completed. Nasby asked if HABITAT FOR HUMANITY had received any money for lots in Coralville. Dollman said that they are anticipating the funds, and if they receive them they will have to build 7 houses in the next four years. The board is confident about building the second and third horses, and will start the last two houses in the fall because summer is a busy time for the construction workers that have donated their time and labor. HABITAT FOR HUMANITY just wants to get the last two houses framed before winter. Nasby asked if they feel confident about their capacity to spend the money in one year. Dollman said yes. Head asked about the family selection process. Stensvaag said that each family must apply for the house and their applications are reviewed by the HABITAT FOR HUMANITY family selection committee. Then the families are contacted and must meet three criteria; they must parmer with HABITAT FOR HUMANITY for sweat equity to work on the house, must have a stable income source and a need for adequate housing. Those three things are assessed by a home visit. HABITAT FOR HUMANITY is targeting people in the 30-50% of median income range. Stewart asked if any recipients are single parents or minorities. Stensvaag said two are single parents and one is a minority. Head asked how HABITAT FOR HUMANITY deals with building a house and preventing the owner from reselling the house for a higher price and pocketing the money. Stensvaag said there is a second mortgage on the house, and during the first 7 years if they want to sell the house they must sell it back to HABITAT FOR HUrvLANITY for the amount of the payments they had already put in. During the second 7 years, in each year l/7th of the equity vests. Dollman said by the time they have owned the house [br 15 years, MINUTES HOUSING AND COMMUNITY DEVELOPMENT WEDNESDAY, FEBRUARY 19, 1997 -- 6:30 P.M. LOWER LEVEL SENIOR CENTER CLASSROOM HABITAT FOR HUMANITY no longer owns the house because they do not intend to keep the recipient in a starter house. Renquist asked if HABITAT FOR HUMANITY would accept funding for one unit instead of several. Stensvaag said they would, but two would be better than one because of the land parcels they are currently considering. She noted that when they are pricing the houses to the owners they do not put in value for the volunteer labor or the sweat equity. Nasby asked what the general selling price usually is. Stensvaag said usually under $50,000 and ranging from $42,000-$48,000. None of the houses have garages because they are supposed to be as simple and basic as possible, and Dollman noted that some of the houses have basements because a deep footing is required in Iowa. NEW BUSINESS (Eastham and Purdy joined the meeting) Schmuch said that ranking evaluation sheets would be passed out on Thursday after the meeting. She encouraged members to work on them in pencil and discuss results at the March meeting. She also reminded members that the criteria is much more elaborate than in the past. Nasby said that he and Long will be attending a meeting in Kansas City March 18-20 about economic development and technical training for CDBG funds. He requested moving the next meeting up to the 12th or 13th of March, and asked everyone tO check their calendars to make sure those dates worked or other dates needed to be considered. Stewart asked how much over were the funding requests. Nasby said that about $2.1 million was requested and there is $1.75 million to give out, so there is about $400,000 over. He also noted that $110,000 is in the public service category, so about $I I0,000 will disappear once this is allocated. Stewart asked ifa project has to be funded. Nasby said no, unused money can be placed in contingency, the application process can be reopened or there are other o.ptions. Long passed out a memo and explained to the Commission that they have a project in mind for the SRO money. D & K Properties submitted a project to staff, and they requested that Commission members look over the information and the proforma, and be prepared to discuss it at Thursday's meeting. Long reminded the Commission that money has already been allocated for a project of this nature, and a specific project needs to be approved by the Commission. Head noted that Long and Nasby have worked hard on the project, and he is excited about it. Schmuch reminded Commission members to review the memo and bring in questions about the Meadow Woods Senior Apartments for Thursday's meeting. ADJOURNMENT Eastham moved to adjourn the meeting, and Donovan seconded the motion. The motion earned unanimously, and the meeting was adjourned at 9:10 p.m. $q MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SENIOR CENTER, LOWER LEVEL CLASSROOM THURSDAY, FEBRUARY 20, 1997 - 6:30 P.M. MEMBERS PRESENT: Ann Donovan, Charlie Eastham, Sandra Kuhlmann, David Purdy, Kathleen Renquist, Gretchen Schmuch, William A. Stewart MEMBERS ABSENT Tim Ruxton STAFF PRESENT: Maurice Head, Steve Long, Steve Nasby, Linda Severson CALL TO ORDER: Chairperson Schmuch called the meeting to order at 6:30 p.m. PUBLIC\MEMBER DISCUSSION OF ANY ITEM NOT ON THE AGENDA: There was none. RECOMMENDATION TO COUNCIL: Recommend the allocation of $100,000 if FY96 HOME funds as a grant to be used for the acquisition of a 21-room building at 716 North Dubuque Street by D&K Properties. ROUND 3: REVIEW OF FY98 APPLICATIONS FOR CDBG/HOME FUNDING Elderly Services Agency -.Jean Mann Mann said ESA assists persons who are elderly and/or disabled with simple home renovations and modifications. She noted a recent AARP study that showed more elderly people are wanting to stay in their homes as they age, and need to modify their homes but cannot afford to do it because they are on a fixed income. She also said there is a real problem of contractors over- charging elderly people for repairs and modifications, so many elderly people do not trust outside contractors. She said that last fiscal year they assisted 51 low-income persons. They did three big jobs that totaled about $7,000 ($1,800-bathroom, $3,400-bathroom, $1,700-kitchen and garage floor) and the other 45 jobs averaged $188. This year, they have assisted 47 people and spent over half of the money allocated for FY97. She noted the results of her outcome study that only 8% of people over 85 have been to the nursing homes, compared to the average of 20% for that age group in Iowa City. Donovan asked if there is a reasonable signoff point with the contractors. Mann said yes, and they use the list they get from Housing Rehab. They always have a bid ahead of time and confirm that the bid is reasonable by comparing bids. Stewart asked if the people they assist qualify for the City Rehab program. Mann said the projects would not qualify because the repair average is too small for that program. Stewart asked if the three larger projects would have qualified for the Housing Rehab program. Mann said she was not sure, that maybe Pam Barnes of Housing Rehab could answer that. Barnes said they work mostly with furnaces and electrical wiring, and have done few complete bathrooms so it is not overlap. Mann said that the large bathroom job required taking apart the entire bathroom and putting in everything new for a man who was recovering from a stroke, so Housing Rehab did not need to be involved. Housing and Community Development Commission February 20, 1997 Page 2 Housing Rehabilitation - Pam Barnes and Steve Schornhorst Barnes said they are requesting $461,000 to run five individual programs for single-family housing and individuals that are low or moderate income. The purposes of the program is to help people stay safely in their homes, and to help preserve the affordable housing stock. The current waiting list consists of 42 households, and Steve Schornhorst presented a map of Iowa City to show the composition of the waiting list, their median incomes and where they live. He noted that a mobile home at Hilltop was recently sold to a formerly homeless person who has a low-interest loan with the City. There is a higher priority to lower-income people on the waiting list. He presented a second map that displayed projects completed in FY96 based on project type and how they are dispersed. Renquist asked for a definition of the abbreviations on the map. Schornhorst said the "CompC" are CDBG~funded comp rehabs, the "Compri92 and 94" are HOME-funded comp programs, "Eme" is emergency, "Ene" is energy conservation, "Ext" is exterior repair, "GF" projects funded with general fund money, "MHR" mobile home repair, "RAP" residential accessibility program, "Rtrh 1 and 2" are rental rehab programs, and "Rtrh sub C" is a subrecipient. Donovan asked for a review of what CDBG funding was cut and restored last year. Barnes said the commission reallocated $50,000 to the Housing Authority for TBRA. Stewart asked if the loan terms were based on the $461,000. Barnes said yes, and Schornhorst said those terms are based on the FY96 figures and money distribution. Schmuch asked if the requested money this year would replace some of the money that was cut from last year, and Nasby said no. She asked where that was reflected on the application, and Nasby said it is not reflected. Barnes said that they do not know how much program income they have until June. Nasby asked what the economic value for a mobile home as opposed to a standard or manufactured house. Barnes said it is difficult to estimate and depends on the owner's capability and willingness to keep up with maintenance. Schmuch asked what their flexibility was in terms of receiving a grant or a loan. Barnes said that comprehensive rehab that is funded with HOME money and CDBG. CDBG funds comprehensive rehab and four other programs. It is divided by administrative costs and direct project costs. She said that some of the smaller programs cannot be run without CDBG. iowa City Fire Department and U of I Burn Treatment Center - Roger Jensen & Jackie Miller Jensen said they are asking for $6,000 to put together an intervention program to enhance manufactured home fire safety for low to moderate income homeowners in Iowa City. Miller passed out photos of a fire that took place in a Iowa City mobile home in 1976. Jensen said that it takes only a few minutes for a mobile home to be destroyed and for injuries to occur because it is a smaller space, but with a lot of rooms. He said that the project is necessary due to the large number of manufactured homes in Iowa City. He also noted that the City Transit Division has volunteered to transport persons from Iowa City mobile home parks to watch a demonstration of how quickly a mobile homes can become engulfed in flames. Stewart asked about the smoke detectors. Jensen said that most people do not replace the batteries in their detectors, and they are suggesting ones with lithium batteries that last 8-10 years and cost about $14-19 each. It only detects smoke, not heat because they are not life safety devices. There is a temporary silencer for cooking smoke. He said that prevention and education are their main goals. Schmuch asked if there are any other appropriate programs being offered in the community that would be suitable. Miller said that there are videos available for purchase, but they want to make a community-based video to emphasize the importance and make it a very specific, personal experience. She noted that a FY96 CDBG funded smoke detector and educa- tion program involving the Fire Department and Housing Rehab was taken to a national level and Housing and Community Development Commission February 20, 1997 Page 3 is now used as a model for other communities. Jensen said that 47% of manufactured homes in Iowa City are pre-1976 HUD fire safety regulations, and this is their target group. HACAP - Allen Axeen HACAP is a six-county organization involved with the war on poverty. The proposed project is part of their 28-unit transitional housing program, 27 in Iowa City and 1 in Coralville. These families usually come through shelters or eviction process, and they are the most difficult to work with because of their previous histories. HACAP has developed a physical compliance program and a family skill developing program, and uses a 3/4 time counselor and a case manager to assist families in the two-year program. Stewart asked if HACAP had ever kicked anyone out of their program. Axeen said yes, even though HACAP is usually the last resort for most people. He noted that even if people do not find jobs or further their education, improvements are often noted in basic housekeeping skills. Renquist asked if there is any client follow-up. Axeen said that they try to make contact with them in the new home to make an inspection of the home. They try not to get the counselors too involved in the inspection process. He said that they do an assessment when a new person enters the program with case management to develop goals and strategies. Renquist asked what percent Axeen thought they followed or contacted from the numbers that they placed. He said 100%, to get the housing they have to participate in the program over an arbitrary period of two years. Stewart asked if HACAP helps them find another place to live. Axeen said in many cases after one year or 14 months, they find housing in Iowa City. Schmuch asked if there were any qualifica- tions needed to get into the program. Axeen said that pre-screening is done by the compliance officer. We need to determine if they want the housing and are willing to participate in the program, and they understand that most people will say anything to get into the house. Kuhlmann asked if there was anyone that they had turned away and why. Axeen said it is usually because the right-sized unit is not always available, and the waiting list bunches up because of that. Schmuch said there about 8-9 applications on file in the smaller units, and in the larger units there are about 7-8 applications waiting. Nasby asked what the other activities to be funded were. Axeen said the Broadway budget is operational, basically salaries and maintenance. Renquist asked if this was a current staff position, and Axeen said yes, that there are three family service counselors. Kuhlmann asked what the $125,000 was for last year. He said it was for part of the purchase for the project, and the year before that it was for the purchase of two homes in Hilltop Mobile Home Park. Schmuch asked if they are considering any other sources of funds. Axeen said that these are the only funds they are considering right now, but they need to find other sources. He said that Community Service Block Grant (CSBG) funds will fund about $20,000 for next year, and summer programs have already been allocated with that money. (The commission took a five minute break.) Heartland Candleworks- Michael Richards Richards demonstrated the products from the electronic filler system purchased with FY97 CDBG funds. That machine has allowed them to compete in the national candle market. The new equipment improved efficiency and allowed an increase in the volume of orders. He said the problem is the equipment only goes halfway toward the goal they are trying to achieve, which is year round employment. He also noted that many customers have already made orders for the Housing and Community Development Commission February 20, 1997 Page 4 next holiday season. In recent area market research, he noted that local customers want more basics to sell year-round. He said that they need to develop a more staple candle to compete with candlemakers in South Dakota that are currently selling to area stores. Richards visited the factory in South Dakota, and said they have much more machinery. He demonstrated how the candles are made by hand and compared it to how the machines make the candles. Without machinery, he could not get into staple candlemaking and keep employees busy and employed. Long asked if the new machinery would replace the hand labor, or if he anticipated that the machinery would increase employment. He said that the machines would not replace jobs, but would create them because they can handle larger orders. People need to run the machines and do the packaging. Head asked if he had any contracts pending for the new equipment. Richards said yes with some major companies and distributors, but the machinery is necessary to produce the volume they need. Richards said that there is enough work to keep the contracts going if they receive the CDBG funds. Head asked if Richards felt he could pay back a loan and if it would help to delay the repayment for a year. Richards said they would consider that option. Renquist asked why Iowa State Bank and First National Bank turned him down for a loan. He said that the banks told him that Heartland Candleworks lacks adequate collateral. Part of the reason is that they piece together their own equipment, except for the electronic filler, and have had such a grassroots origin. Despite their meager beginnings, they are being sought out by companies across the nation and world. Renquist asked if they were still using the vegetable products and wax, and Richards said that is how they landed the Aveda account. He said they were just invited to Washington D.C. for a conference sponsored by the Roberts Foundation, that focuses on grassroots economic self- sufficiency and how to generate this type of job creation. The Roberts Foundation is a potential funding source for future equipment purchases. He noted that in the last six months, more than $250,000 in payroll was paid to his employees. Renquist noted that the candles burn cleanly, and Richards said they are available in the Davenport Body Shop store. Kuhlmann asked if there was room in the current facility for the new equipment. Richards said yes, and things can be rear- ranged to free up more space. Kuhlmann asked if he would be able to rehire the people he recently had to let go. He said that his workforce usually shrinks to half the seasonal size after the holiday season. He tries not to create false hopes by letting them know up front that it is just a seasonal job. The people that stay year-round were with the company in the beginning and developed seniority. Renquist asked if Richards could start making holiday candles now so they would be done. He said that they do not have the internal operating capital to do that. East Central IA Employment & Training Consortium (ECIETC) - Bob Ballantyne and Dave Jacoby Ballantyne said the consortium consists of six counties and two city governments in the Iowa City area that work with federal employment training grants from the US Departments of Labor, Health and Human Services. The Job Training Partnership Act and the Promise Jobs program are the two primary programs. JTPA improves the employability of low-income and disabled persons. Promise Jobs is a program for welfare recipients to improve their employability. The basic component is work instead of just receiving benefits, and the notion behind it is to improve a person's capability to be self-sufficient. He said the average age of the person is below 21, and they average having one child. Housing and Community Development Commission February 20, 1997 Page 5 Small Business Development Center (SBDC) - Clare Fairfield Fairfield explained that SBDC would like to expand its Fast Track I program to include low-income persons who may not be able to afford the $500.00 fee associated with the existing program. The CDBG funded program would be the same as the existing program, but would not have a course fee and would be open to anyone wanting technical assistance to start up a business. Schmuch asked him to explain the basic difference between SBDC and ISED. Fairfield said that the biggest difference is that SBDC can utilize the resources of the University of Iowa. SBDC has low overhead, and they utilize professors and business leaders as guest lecturers. Community Corrections Improvement Association (CCIA) - Linda Miller and Lisa Rose Miller explained the that the Youth Leadership is a six-year preveqtion program that focuses on life skills, academics, character/leadership training, positive free time, and strengthening parental support. ° Long asked if they have an office or staff in Iowa City. Miller said that they currently utilize staff and offices at United Action for Youth, but after April 1, 1997, they will have a full-time Iowa City coordinator. Stewart asked about the $3,500.00 graduation ceremony budget item. Rose ex- plained that the ceremony is held at the Highlander and includes a meal and evening of activities. They both agreed that the evening is one of the most important aspects of the program as it is the final ceremony marking the achievement of their goals. Meadow Brook Senior Apartments: Stewart said that he liked the interest rate for the project, and it seemed that they are filling a need, but he noticed that they are getting a lot of public money from other places. He noted that the proposed rents seemed high, and Kuhlmann agreed. Schmuch asked what median income levels they were using to determine the figures. Stewart asked if they used standard budget forms. Nasby said that the applicant provided the information. Head said it is probably from the tax credit application. Nasby said they have to verify a client's income to receive tax credits, so they will have to be between 30-50% of Iowa City's median income. Stewart asked who checked that information. Nasby said the Iowa Finance Authority and City staff would check for at least 15 years, but to get the extended points to 30 years there are some other considerations. Head noted that the additional years would require additional money. Stewart asked if the CDBG funds would be used as match for other funds. Nasby said yes, and for their eligible match, they give supportive services to elderly people in home-assisted living units. Nasby noted that they have had conversations with Jean Mann of Elderly Services Agency about selling the property to ESA at a later date under certain circumstances. Donovan asked if every tenant had to prove that they are a senior citizen. Nasby said yes because presumed benefit is age 62, and that is what they are targeting for. Schmuch asked if they planned to contract services from agencies that are already in Iowa City. Nasby said they are working with ESA and Walden Place to use some of their services. Schmuch noted that at Walden Place if a person becomes frail they can be asked to leave. She wanted to know if the situation with Meadow Brook would be similar. Kuhlmann asked what rezoning would have to go on for the property. Nasby said this is a piece of the larger puzzle, so every lot has to be shown. The eastern portion of the property is currently going through the rezoning process. Once the people purchase the land, they must present their own zoning plan to the council for approval. Stewart asked about the specific location of the proposed property and the commission located the parcel on a map. They have not applied for Housing and Community Development Commission February 20, 1997 Page 6 the tax abatement yet because they have not received the tax credits. Stewart asked if they could tell the applicants that they would take eight percent interest, if we had a choice. Nasby said it is whatever the federal applicable rate is and there is a schedule for that depending on the term, and is usually 6-8. Nasby said they are asking $66,000 for the tax credits and leveraging points. If they go over 12 units all the Davis-Bacon requirements would apply to building construction. Head said a downside is if they do not get the tax credit money and the Commission commits CDBG funds to the project, he is not sure the project will get pulled together. Nasby said they could make the CDBG award contingent on their reception of the tax credits. Head said the applicants have also considered doing the project without the tax credits. Nasby said that if commission members had other questions to write them down and he would pass them along to the applicant, and reminded commission members that they could call the applicants until Monday. He noted that they have maximum rent, and the CDBG money they are asking for does not make up much of their budget. Renquist asked why Eastham and Purdy could not ask any questions during the application process, and Nasby said they could not participate in the discussion or ranldngs afterward. Head said in the past there has been a communication from staff making recommendations about projects, and he suggested a communication that would assess the strengths and concerns of each project without recommendations from staff. Doricvan noted that some information provided by staff was helpful to her, such as which projects fell under the public service funding cap. DISCUSSION OF THE 716 N. DUBUQUE STREET SITE FOR SRO HOUSING: Long discussed the memo dated February 19, 1997. He pointed out that in FY97 HCDC allocated $100,000 in CDBG funds to be used in conjunction with $100,000 in FY96 HOME funds for the purchase of a building to be used for housing for persons working and living alone. Recently, Theresa Kopatich, of D&K Properties, approached the staff with a proposal to purchase a 21-room building at 716 N. Dodge Street to be used as an expansion of the SRO program. Nasby said that City staff had worked with D&K on the project and had arrived at a financing plan. D&K would obtain a $190,000 private market rate loan. In addition the City would provide a $100,000 HOME grant and $85,000 in General Funds. HOME match as a 0% loan. In return for this investment the City would get 12 rooms at FMR at 9 target rooms at about half FMR for 15 years. Motion Recommend the allocation of $100,000 in FY96 HOME funds as a loan to be used for the acquisition of a 21-room building at 716 North Dubuque Street by D&K Properties. Motion by Eastham, no second. Motion Recommend the allocation of $100,000 in FY96 HOME funds as a grant to be used for the acquisition of a 21-room building at 716 N. Dubuque Street by D&K Properties. Motion by Donovan, Seconded by Kuhlmann. Motion passed 5-1-1 (Stewart abstaining, Eastham against). Housing and Community Development Commission February 20, 1997 Page 7 ADJOURNMENT Kuhlmann motioned to adjourn the meeting and Donovan seconded the motion. The motion carried unanimously, and the meeting was adjourned at 9:05 p.m. ppdcdbg'~nins~hcdc2-20.min HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SENIOR CENTER, LOWER LEVEL CLASSROOM MARCH 5, 1997 AT 6:30 P.M. MEMBERS PRESENT: Ann Donoran, Charlie Eastham, Sandy Kuhlman, David Purdy, Kathleen Renquist, Gretchen Schmuch, Bill Stewart, MEMBERS ABSENT: None STAFF PRESENT: Maurice Head, Pam Barnes, Steve Nasby, Steve Long, Linda Severson, Roger Jensen, Carol Sweeting, Steve Schornhorst OTHERS PRESENT: Dave Jacoby, Carol Dollman, Joni Thornton, Joan Hills, Deanna Nurhberg, Linda Miller, Diane Hagarty, Bob Hagarty, Theresa Kopatich, AI Axeen, Sandy Pickup, Cris Kinkead, Ellen McCabe, Thomas Fast, Liz Swenson, MaryAnn Dennis, Jodi-Beth McCain, John Kramer, Michael Richards, Jackie Heinle, Mary Dole Ritter, John Paul Chaisson,' RECOMMENDATION TO COUNCIL: CALL TO ORDER AND APPROVAL OF THE MINUTES FROM FEBRUARY 18,1997 Chairperson Schmuch called the meeting to order at 6:30 p.m. Renquist motioned for approval of the minutes from the February 18, 1997 meeting, Donovan seconded. The motion to approve the minutes passed on a vote of 6-0. PUBLIC\MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA Eastham questioned the amortization period on the ranking forms. Purdy said they were not specifically set by the Commission. Stewart noted that some periods vary. Eastman said they should consider amending the forms. FREE MEDICAL CLINIC REQUEST FOR ADDITIONAL FY97 FUNDING Sandy Pickup from the Free Medical Clinic explained why additional funding was needed to complete their FY97 project. Demolition, disposal, engineering fees and other costs were not included in their original FY97 CDBG request. The Free Medical Clinic project needs an additional $23,000 to complete the renovations. Schmuch asked if this was a grant request. Pickup said the request is the same form as last year. Eastham asked how the project costs could have increased almost 50%. Long detailed the bid information for the project. in response to a question, Schmuch said they cut out money that would have gone to church improvements. Donoran said the project was ranked first last year. Nasby said the organization has raised $4,000 in donations. Eastham asked what they would do if they did not get the extra funding. Pickup said they would have to cut back on some items. Eastham asked if this money would come out of contingency funds. Nasby said there is approximately $150,000 in that fund and that the changes are signifi- Housing and Community Development Commission March 5, 1997 Page 2 cant enough that the project had to come back before the Commission. Pickup listed some of the possible project cuts, including the sound barrier between the dental and medical areas. Eastham noted that the cost increases are not from unexpected expenses. Pickup explained how they got the estimates and the oversight. Eastham noted that increasing the funding for a project by 50% was unusual and favored increasing the funding 15% and limit the elements of the project accordingly. Long said Free Medical Clinic has a ranked priority of deductions. Pickup said the sound barrier panel would be the first thing to go. Long explained how the estimates were done by individual contractors and the work will have to be done by a general contractor, which also contributed to the increased cost. Eastham moved to increase the CDBG funding 15%, $7,800. Motioned failed for lack of second. Donovan moved to increase the funding $23,000 in the form of a grant for the renovations. Kuhlman seconded. Donovan commented that this was an honest oversight. Stewart agreed but was concerned with the lack of preparation in the original request. The motion to increase funding by $23,000 failed on a vote of 3-4 (Eastham, Purdy, Renquist, Steward voting no). Stewart moved to increase the funding by $10,800. Eastham seconded. This motion passed on a vote of 7-0. REVIEW OF PROJECTS REQUESTING FY98 CDBG\HOME FUNDING: COMMISSION DISCUSSION OF PROJECTS Schmuch said the review would go in the order of the proposals in the CDBG and HOME book. Economic Development Proiects: Fast Carpe Real Estate Investment Company. There were no questions or comments on this project. Institute for Social and Economic Development. Schmuch said the budget includes a lot of overhead and the target group is similar to the SBDC proposal. She asked of the location of the recipients. ISED handed out a worksheet outlining the aided businesses and the profitability. Long asked how they determined "profitable". ISED explained that the businesses must meet more than expenses, breaking even or better. Heartland Candleworks. Head said this is a for-profit business and it could possibly do the funding request as part grant and loan instead of full grant. Schmuch noted permanency of jobs as an issue. Housing and Community Development Commission March 5, 1997 Page 3 University of Iowa Small Business Development Center. Schmuch handed out a letter answering some of the Commission's concerns for the project. Stewart asked if this is a high priority in CITY STEPS. Nasby said that it is a high priority. Schmuch noted the U. of I. overhead could be a leverage. Stewart questioned the target population percentages to be served by SBDC. Renquist said the letter explains those issues. Stewart suggested they earmark the funding for low-income. Head said there is a benefit to having a mix of skills and incomes in a business development setting. Schmuch said the cost of the graduation ceremony is a concern. Torus Precision Optics. Stewart said this application caused him a dilemma between priorities within CITY STEPS. Nasby clarified the loan information on the application. Stewart said they should go to a 7 year term for this project and we needed a better return than 3% for the CDBG funds, 7-8% would be more applicable and would improve the ranking, too. Schmuch said there would be 3 jobs created at $7 an hour wage. Nasby said this would also maintain 7 or 8 jobs and create 4 new positions. Head clarified HUD's general rule of thumb of $10,000 CDBG for each job created. Stewart asked what would happen if the 4 jobs are not created. Nasby indicated they are required to pay the funding back. Long outlined the different routes that collection can take. Schmuch asked if the SBA funding has come through yet. Nasby said they have not heard back yet. Stewart said the project could be scaled back if the full SBA funding does not come through. Public Facilities Proiects: City of Iowa City Sidewalk Repair. Schmuch indicated that this is a low CITY STEPS priority. Head said the homeowners would be paying 25% of the sidewalk repair costs. Kuhlman noted there are two requests from the City for low cost projects. Schmuch said the level of public subsidy needed for this project creates an issue with the target income level and reimbursement to the homeowners was also an issue. Crisis Center, Stewart said this is a low CITY STEPS priority and only 10% of the request comes back as a loan. Schmuch questioned the reno~/ation section of the proposal. Ellen McCabe, Crisis Center Director, said the property is available earlier than expected and they would like to get a start on the renovations, so the funding request was increased to the full $200,000, Horace Mann Elementary School Recreation Development. Donovan questioned the precedent of schools coming to this group for funding of playground equipment. Renquist explained that other schools have raised the money for this equipment but this school is unique because they have not been able to raise the money. Severson noted the cost of the equipment is not in the school budgets, PTO's raise the money. City of Iowa City Residential Water Backflow Prevention. Donoran asked if the city budget would cover this project. Carol Sweeting of the City Water Division, said the City does not provide for this in the budget and low-income households cannot afford the devise. Schmuch said most landlords can afford, but won't pay the $7. Emergency Housing Project Upstairs Flooring Improvements. Stewart assumed this was a high priority in CITY STEPS. Schmuch agreed, safety and upkeep are important. Housing and Community Development Commission March 5, 1997 Page 4 Stewart noted his disappointment with this process because of the lack of input from others. Nasby asked if the ranking sheets have eliminated any questions or discussion. Kulhman said she spent a lot of time on the sheets and felt comfortable with her decisions. Schmuch said it was key for Commission members to discuss what factors went into their decisions. Untied Action for Youth. Schmuch said this is a low priority but deserved funding for minimum maintenance. Emergency Housing Project Transitional Support Services. Schmuch said this request was in difficult category since there is a limited amount of public service funding available in CDBG. HACAP Family Services Coordinator. Stewart asked if this position could be maintained without more CBDG funding. Axeen said they could eventually get other funding from block grants in the future. Schmuch asked if the $3,600 in their budget was for indirect costs. Axeen said the payroll figures included indirect costs- like management. This was a flat percentage per program of 16%. Stewart asked about volunteers. Axeen said this position requires licensed Social Workers. DVIP Furniture Project. Stewart said he had problems ranking this project. Schmuch rated it a high priority or a 10 on CITY STEPS. Kuhlman inquired as to how she came to that number. Stewart said it meets affordable housing and homeless needs. Schmuch placed it under public service needs since it did not really fit another category. Nasby said this was an appropriate category to use for this project. Schmuch asked what would happen if solid waste department did not support this program. Chris Kinkead, of DVIP, said the program would have to be scaled back or ended. Schmuch noted that last year the program served 400 households on $7,500 which was a good return. LIFE Skills. Schmuch was concerned about outcome, follow -up client information provided by LIFE Skills. MaryAnn Dennis representing LIFE Skills, as a board member, did not have client tracking information with her. Kuhlman asked about statistics for the participants. Schmuch noted the Tool Pool was a new program. Dennis said they are often contacted by landlords who want tenants to avoid eviction. Help is provided to clients with property up-keep and with after move out clean-up to get deposits back. The figures in the proposal don't divide out the funding. Nasby pointed out that question nine separated the figures. Schmuch noted that this has been funded through this process since 1993 and has become a long term project. Mayor's Youth Employment Program. Long asked about the HUD grant that was applied for by the MYEP. Diane Hagarty, from MYEP, said they will find out about the status of the grant at the end of March. Schmuch acknowledged she liked the project but the pilot required more funding than was available for the whole public service category. Hagarty said the program could be scaled back and done for less people. East Central Iowa Employment and Training Consortium. Stewart indicated this is a high priority but it was hard to define. Nasby said this has a high CITY STEPS ranking because it is job training/economic development. Schmuch said a mandated program not being funded by the State was a concern. Kuhlman said a message to the State about alternative funding could be Housing and Community Development Commission March 5, 1997 Page 5 made. Stewart said this was a good program and needs funding regardless of the problem with the State. Schmuch said the salaries of the participants are impressive and it was good to see a salary that met the living wage. C.C.I.A. Youth Leadership Program. Donovan said the graduation was expensive but asked if it was a key ritual. Kuhlman asked about transportation costs for the project Linda Miller, from C.C.I.Ao, said they were exploring other options and are gathering bids to try to reduce transpor- tation costs. Stewart asked about a HUD rate for transportation. Nasby indicated this would be a human services project and their are no fixed rates for transportation. Stewart noted that in the long run this project could have a big payoff to the community. Housing Proiects: Greater Iowa City Housing Fellowship. Stewart asked about the 40 year repayment term and that it could be less for the project. Donoran asked about the properties location. Maryann Dennis said the 1997 CDBG funding purchased 5 homes and more homes will be purchased soon with other funds. The locations were scattered. Donovan liked the scattered approach. Schmuch added that they have a good track record. Nasby noted that they still complied with HUD, timeliness was a subjective issue. Donoran said compliance was not an issue since staff follow- up with the project. Schmuch asked about the leveraging and the financing resources. Dennis said they meet the rehabilitation requirement, HUD procurement standards, and require on-going maintenance. She added that GICHF utilizes a lot of volunteer time. Habitat for Humanity. Schmuch asked how the religious affiliation affected the funding proposal.. Head explained that they need to keep the separation of church and .state activities clearly defined when using federal funding. For example, no religious activities should be conducted at a Habitat house that was funded with CDBG. Nancy Stensvaag, from Habitat, said they were not sure if it would be a problem. The group is selective in the requests for funding because of this issue. The project does not discriminate on religious or economic basis. Head said the require- ment could be worked out. Renquist noted that they need to not discriminate against Christians. Nasby asked about pending sites. Stensvaag said that depends on how much money they have to spend. Elderly Services Agency. Donovan said this project fills an important niche. Steward said this project is compatible with the City's Housing Rehabilitation Program. City of Iowa City Housing Rehabilitation. Donoran asked if loans were used last year. Barnes said they were loans last year and they are doing more housing rehabilitation projects by loans. Stewart said the leverage was hard to rank. Nasby said the declining balance loans are mostly for mobile homes. Schmuch said elderly usually want to stay in their home and preserving the existing housing is a good use of funds. Iowa City Fire Department. Stewart said this was hard to rank and put it as "medium" because it was supportive of low income households. Nasby said it fits housing needs. Roger Jensen, Fire Marshal, indicated the target group this program will serve is well below 50% of median income. Schmuch gave it an 8 and questioned the VCR and TV. Jensen said it would make it easier for $1 Housing and Community Development Commission March 5, 1997 Page 6 the occupant to meet the education requirement. Jensen noted the tie between rehabilitation and fire safety. Nasby said the smoke detectors are tied in too. Stewart asked it they replace batteries. Jensen said they need replacement so the detectors work. Meadow Wood Senior Apartments. Schmuch said there are no plans for on site programming by Elderly Services Agency. Stewart asked to clarify if he was able to comment on the age category. Long indicated Elderly Services age is 62. Nasby noted that CBDG elderly is 62. Doricvan said working out of Florida is an issue. Nasby said that could be a consideration for the future. Stewart said the limiting funds to local applicants could limit development. Schmuch said other groups have built senior buildings. Nasby pointed out the target is affordable senior housing. Schmuch asked what happens if the units aren't filled. Nasby said there are methods to pursue for collection. Schmuch echoed her concerns over the market for this kind of housing. Stewart noted the aging population is increasing. Schmuch was concerned over the incentive to move when other programs are encouraging staying in homes. Svenson and Associates. Schmuch asked about sites. Liz Swenson explained the status of the owner occupied housing site on North Dodge Court and that she is looking at other single family housing sites. Swenson stated that her goal is to serve households at 50 to 60% of median income. River City Housing Collective. Stewart noticed this was a one percent interest loan. Schmuch asked if the site acquisition timeline was realistic. Jodi-Beth McCain said they are looking at two properties. They are still searching for other properties, too. Schmuch asked if they could use a smaller property. McCain indicated the set costs make it harder to meet on a small property so a larger property makes more sense with the cash flow. Donovan said 2/3 will be students, but do they allow non-students. McCain said they advertised in the Press-Citizen, Daily lowan, ICON and flyers. They are working on improving contacts to get non-student applicants. COMPLETE RANKING SHEETS: Members handed in their completed ranking sheets. DISCUSS FUNDING SCENARIOS: Schmuch said they still needed to come to a consensus on criteria using the ranking sheets and other considerations. Nasby asked how the group wanted scenarios developed. Stewart favored the high points as a priority to funding. Schmuch noted the partial funding dilemma, some programs do not lend to that situation. Head said one scenario could be a combination of high/medium/low projects. Doricvan asked how the money was divided. Nasby explained the breakdown of the process. Schmuch said there is sometimes the need to shift funding between categories and that creates more problems. Head said the combination scenario could help with that. Nasby reviewed the possible options. Doricvan said the pools are useful but need to be flexible. Schmuch noted that they need to avoid just funding small proposals to avoid making decisions. Doricvan said the combination situation could help with keeping focus. Renquist suggested pie charts to keep track of all the numbers. Schmuch asked about the contingency left Housing and Community Development Commission March 5, 1997 Page 7 over in this budget. Schmuch said she used funding categories and criteria to decide for herself. Kuhlman ranked then put in suggested allocations. Donovan said recommended ways to use contingencies was useful last year. REVISED TIMELINE: Nasby indicated the Council meeting was moved from 3/25 to 3/18 setting the public hearing. Eastham clarified that this would not be considered until the April 8 meeting. Schmuch encour- aged members to attend the Council meeting. NEW BUSINESS: None, HOUSING STUDY: Eastham asked about the market study. Head said the Commission allocated $50,000 to do studies last year and they would use only as much as needed to get the analysis and proposal done. They needed to start selecting a consultant so the whole process could be completed in the next 3-4 months. Stewart asked who would be doing the work. Nasby said they would hire outside consultants. Stewart suggested using local businesses that may already have a lot of the information available. Head said they would bid the project out. Eastham said $50,000 was a lot of money, and there was an expectation of accurate helpful information coming out of this. Nasby explained that RFP will require examples of previous work. Eastham said there is already a lot of information on this area and the added expense needed to be justified. Head said that there is a need for up to date information that is reliable and useful. Nasby said the focus options were housing, living wage and others. Eastham said a local business may not be preferred but could help contribute data. The low income focus should be key. Stewart said some local business already perform smaller analysis for lenders and developers. Head said the Commission would have input in this process. Nasby outlined the motion that was needed to take this request to the Council. Eastham motioned to recommend to Council to approve the coordination and securing required for the proposal following the outline in the memo. Donovan seconded. The motion passed on a vote of 7-0. OLD BUSINESS Schmuch said suggestions were needed for the Community Development Awards and a theme needed to be agreed on for the 4/30 event. ADJOURNMENT Stewart moved to adjourn the meeting. Donovan seconded. The meeting ended at 9:05 p.m. ppdcdbg\mins~hcdc3-5.min Housing and Community Development Commission Thursday, March 6, 1997 - 6:30 P.M. Senior Center, Lower Level Classroom PREL! INARY Subject to Approval MEMBERS PRESENT: Ann Donovan, Charles Eastham, David Purdy, Gretchen Schmuch, Sandy Kuhlmann, Kathleen Renquist, Bill Stewart. MEMBERS ABSENT: None. PUBLIC: MaryAnn Dennis, Ellen McCabe, Linda Miller, Julia Reinbert, Carol Sweeting, Liz Swenson. STAFF: Steve Long, Steve Nasby, Maurice Head. CALL TO ORDER: The meeting was called to order by Chairperson Schmuch at 6:30 PM. APPROVAL OF MINUTES FROM FEBRUARY 19 AND 20, 1997: Schmuch recommended amending the February 19 minutes, bottom of page 5, deleting "is behind" and inserting "becomes too frail". Nasby noted the D & K Properties discussion needs to be added back into the February 20 minutes. He requested the Commission's approval to do so. Moved by Donovan, seconded by Kuhlmann to approve the minutes as amended. Motion carried, 6-0. [Eastham arrived: 6:35 PM] PUBLIC/MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA: No public discussion. DEVELOPING A FY98 CDI~G/HOME BUDGET RECOMMENDATION FOR CITY COUNCIL: Nasby distributed four possible funding scenarios: Staff made comments regarding the issues and concerns memo. This memo was put together to help HCDC evaluate projects and the funding scenarios. HCDC members reviewed the information. Schmuch asked the Commission for their comments on the 'funding scenarios. Kuhlmann stated she did not like scenario //1. Schmuch said scenario # 1 relies 100% on the criteria sheets and full funding of projects until the funds are all spent. Schmuch noted scenario #2 was based on categories and the ranking follows CITY STEPS closely and incorporating how the Commission ranked each project. Nasby said these rankings are broken down by what is available in each category and using that strictly. Donovan asked how #2 and #4 are distinguished. Nasby explained that #4 is' using an amount that the project could receive based on what everybody had written on the bottom of their sheets as proposed allocations. He then put the average funding amount for each project and those scores were used in conjunction with the rankings. Donovan said she was not too scientific on her alloca- tion amounts and therefore would be willing to eliminate scenario #4. Head said scenario #4 funds the most projects and the distribution for funding the projects is really pretty good. Hsg. & Community Development Minutes March 6, 1997 Page 2 Head said scenario//1 funds the least number of projects, but provides at full funding, and //4 spreads the funding out and also ranks the projects that HCDC members felts were important. Schmuch said having things divided by category buffers some of the bias that might be built into the criteria sheets. Kuhlmann said public services is likely to be reduced because of the lack of leveraging. Schmuch asked how Commission members felt about scenario//3. Nasby stated in scenario //3 he grouped the projects by thirds into high, medium and low. Head said the high projects got 95% funding and the medium projects got 90% and then the remaining money was spread down to the lower-ranked projects. Schmuch said it is just based on percentages. Doricvan said she is leaning to one of the pool scenarios because it gives a point of departure and she felt scenario//4 would be good. Schmuch said she does not know if the HCDC feels that any of the scenarios is exactly what they want to do. Schmuch said HCDC members appear to be leaning towards scenarios//2 or//4. Kuhlmann said #4 funds more projects and a nicer place to start. In response to Donovan, Nasby said the staff did not make a recommen- dation regarding scenarios. HCDC agreed to begin with scenario//4. Stewart noted HCDC members booklets began with ISED. Nasby said that the total funding available is 91,337,000. Schmuch asked if HCDC wanted to review the projects in order of rank? HCDC agreed. Schmuch stated that HCDC members will need to write rationales, reflecting the Commission decisions in terms of why this looks like something to fund or why partial funding for projects was given. Schmuch said a subcommittee would be needed to write these justifications. Kuhlmann and Donovan volunteered to assist Schmuch. Schmuch suggested the Commission begin with projects by ranking order. Project #1 -- Greater Iowa City Housing Fellowship: Acquisition and Rehabilitation Stewart stated this project requested a lot of funding and could be reduced. Renquist stated she agreed with the staff comments concerning removing the properties from the tax rolls. Stewart said everything can not be funded and this project was one of his high ranking projects. Stewart said this I~roject should be funded at a high level. HCDC members discussed allocation amounts. In response to Stewart, Nasby said the request is for 921,148.33 per house. Stewart inquired about other expenses and said 15 houses would be 9317,220. Moved by Stewart, seconded by Renquist to allocate $317,220 in the form of a 3% loan for 15 houses for Greater Iowa City Housing Fellowship. Motion carried, 5-0. Project #2 -- DVIP Furniture Project Moved by Renquist, seconded by Stewart to fully fund the DVIP Furniture Project. Motion carried, 5-0. Project #3 -- Heartland Candleworks Schmuch said they requested 972,000. Donovan said the whole economic development category is tricky because the total requested amount is more than 1/3 of what is theoretically available. Nasby said 9167,000 is available in this category. Donovan said there are a couple of lower ranked projects in that category. Schmuch inquired about the internal audit. Nasby said staff has not received an end of the year audit and the project is being monitored. Long said they have been growing very rapidly and an independent audit of their financial position Hsg. & Community Development Minutes March 6, 1997 Page 3 is needed. In response to Schmuch, Nasby said an audit would cost 92,500 to 93,000. Schmuch suggested that an internal audit requirement could be a contingency placed on the allocation. Head said if the allocation was recommended, there is time before the start of the fiscal year to get the audit done. Donovan asked who would fund the audit? Long said it would come out of the contingency budget. Stewart stated there was also a staff comment about making this a loan. Nasby said at the presentation the Commission showed interest for a loan. Head suggested a deferred loan that would payback rather than a grant. Schmuch said they had sought other financing through banks. Kuhlmann raised the concern that Heartland requested 972,000 and divided the request between three pieces of equipment and a lower funding allocation would mean they cannot purchase the third piece of equipment. Schmuch said it may make sense to look at either full funding or reduce it by one whole piece of machinery. Nasby says each machine does something different. Kuhlmann said the equipment was what they needed to be able to compete. If they only had two of the three pieces of equipment, they may not be able to fulfill future contracts. Donovan said last year's allocation was contingent on a certain number of hires. Nasby said it was eight FTE's. Moved by Kuhlmann to fund Heartland Candles at 972,000. (No second to motion). Schmuch noted that this was HCDC's third ranked project. Stewart noted that he will not vote on funding alloca- tion for this project because of a possible business affiliation with them. Moved by Renquist, seconded by Donovan to allocate 972,000 minus 924,000 (the taper machine) at 1% loan. Donovan said looking at the candles, votive candles and peg candles are used more than the taper machine and the loan should be a 1% payback because they are starting to get to a point of making money. Nasby noted they currently produce taper candles by hand and it is very time consuming. Kuhlmann noted that Heartland Candles said the taper machine takes up a lot of space. Schmuch said they have storage space so that a taper machine would not be a problem. Schmuch said there is a motion on the floor to fund Heartland Candles Works at 2/3s of their request. HCDC voted 1-4. Schmuch asked why no one would second the motion to fully fund them? Donovan said she is struggling with the decision. HCDC members discussed funding Heartland. Moved by Renquist, seconded by Kuhlmann to fund the average allocation, 963,000 as a 1% loan, contingent on an audit. Schmuch stated she gave them full funding when looking at the rankings. Kuhlmann said Heartland does more than what was documented. Schmuch said there is a motion on the floor to allocate 963,000 to Heartland Candleworks. HCDC voted 2-2-1 (Stewart). Donoran moved to fully fund Heartland Candle- works, $72,000, seconded by Kuhlmann. HCDC voted 4-0-1 (Stewart abstaining). Stewart noted the allocations are 918,385 beyond the budgeted amount for the economic develop- ment category. Project #4 -- Crisis Center Schmuch said their original request was 9150,000 but was amended to 9200,000 because the acquisition date was moved to August 1997. Therefore, they will need the additional funds for rehab along with the site acquisition. The entire request was considerably more than what has been set aside for the entire Public Facilities category. In response to Stewart, Nasby said CITY STEPS is a five year plan. Stewart said it would be a one year major funding. Schmuch said it was previously done with the Adult Day Care. Schmuch said it could be considered as a grant or a conditional occupancy loan for 90% and 3% interest on the 10% loan. Stewart asked what reduced funding would do to the Crisis Center. McCabe, represent- ing Crisis Center, said they could be sitting there while raising the other funding and there will be additional costs with operating two sites. McCabe said the letter they have sent out stated they have completed two grants, each requesting 925,000. There are also Mid American Energy and General Mills Foundation grants pending. She added that the grants are for the Hsg. & Community Development Minutes March 6, 1997 Page 4 private funding on the project. In response to Stewart, Renquist said it would cost more to do the rehab when the Crisis Center is occupying the building. Schmuch said this allocation is assuming the site that they have is the site that they are going to move into. Moved by Stewart, seconded by Kuhlmann to allocate t~200,000 to the Crisis Center as a grant. HCDC voted 5-0. Project #5 -- Habitat for Humanity Stewart asked about providing funding for two sites instead of three because of the number of projects Habitat is committed to. Moved by Stewart, seconded by Donoran to allocate $30,667 grant to Habitat. HCDC voted 5-0. Project #6 -- Emergency Housing Project Supportive Services Moved by Stewart, seconded by Donovan to allocate $16,600 EHP. Motion carried, 5-0. Project #7 -- River City Housing Collective Donovan asked if this is primarily for student housing. Renquist said that is a concern. Stewart said he likes the volunteer work the organization performs. Kuhlmann asked if they have another site to look at. Long said they have another site but it requires a lot of rehab. Schmuch raised concern about the time line and that the house on College Street needs rehab. Head said they have a good track record. McCain, representing River City Housing Collective, said their time line is to have full' occupancy by August but they have the Dubuque Street property until August 1998; therefore, they have one year to complete the project, not just a few months. Nasby said to meet their payment obligations, they need to get it occupied as soon as possible. Stewart asked what reduced funding would do to the project. McCain said they would have to have a smaller home and limit their market search. Stewart said he thought they could borrow more. Nasby said they leverage about 3.24 to 1, private to public dollars. Moved by Stewart, seconded by Donovan to allocate $80,000 in the form of a loan to River City Housing Collective. HCDC voted 4-0-1, (Renquist). Donovan said there is a contingent on site control. Stewart asked if there should be a date. Nasby suggest six months from the start of the fiscal year, to January 1. HCDC agreed. Long said 9613,013 is left to allocate, Project #8 -- City of Iowa City Housing Rehab Program Schmuch said the City of Iowa City Housing Rehab Program is requesting 9461,000. Stewart said the biggest projects are going to have to 'take the biggest cuts realistically. Donovan said funds were cut last year but were able to restore because more money became available. In response to Schmuch, Nasby said we will figure out the allocations breakdowns as far as CDBG and HOME funds later. Moved by Stewart, seconded by Renquist to allocate Housing Rehabilitation $424,000. Motion carried 5-0. Project #9 -- Elderly Services Agency Schmuch said this request is for ESA's Small Repair Program. Stewart said this goes hand in hand with the Rehab Program. Moved by Donovan, seconded by Renquist to allocate $28,000 as a grant to ESA. HCDC voted 5-0. Hsg. & Community Development Minutes March 6, 1997 Page 5 ' Project #10 -- EHP/Refinishing Floors Moved by Donovan, seconded by Kuhlmann to allocate $1,800 as a grant to EHP. HCDC voted 5-0. Project #11 -- City of Iowa City and University of Iowa Burn Treatment Center: Mobile Home Fire Prevention and Education Program Schmuch noted they requested $6,000 in funding. Donovan said she is not convinced about the TV and VCR. HCDC members discussed the need for the TV and VCR for fire safety education. Renquist said she recommends partial funding because of concerns that the in- home component may not work. Kuhlmann suggested getting equipment from the library. Renquist suggested funding the new smoke detectors and the battery replacement and to give them seed money to see how the educational effort works. Moved by Donoran, seconded by Stewart to fund $3,000. HCDC voted 5-0. Schmuch said the educational part is being cut out and therefore lives are being saved by having smoke detectors, but people will not be taught about why they should have a smoke detector. Donovan said the motion was to let them spread out the funding however they want. Donovan said it might be good seed money. Renquist said there may be internal funds available from the University for video development. Project ¢/12 -- Meadow Wood Senior Apartments Stewart noted they need our money as match for Low Income Housing Tax Credits. Schmuch noted the average monthly rent was going to be $600 plus a month. Nasby said the afford- able units are going to be at fair market or less. Nasby said the minimum HOME investment is ~1,000 a unit. Donovan noted they are requesting 11 units. Schmuch asked if they could get their tax credits with $11,0007 Nasby said they will get some points for leverage and currently they are requesting 6-8% loan from the HCDC. Schmuch noted the west side of town is becoming concentrated with elderly. Schmuch asked if everyone had recommended this project for funding. Donovan said she is re-thinking the recommendation and did not like the response to the HCDC questions. Kuhlmann said they included things that were not requested for the packet. Kuhlmann said she originally recommended full funding because she thought that is what they needed to leverage their other financing. Schmuch said she recom- mended full funding because of the way the points were placed. Schmuch said she would like to know about other proposed elderly projects being proposed for development in town. Moved by Stewart, seconded by Kuhlmann to recommend $11,000 funding at a 6-8% loan. Nasby explained that the applicant wanted a 6-8% loan, the applicable federal rate, so they do not lose some of their tax credit money. Motion carried 5-0. Project #13 -- Small Business Development Center Schmuch stated the proposal looked very similar to ISED, only less expensive. In response to Stewart, Donovan said it was her understanding that the University was waiving the 42% overhead fee. Schmuch noted that the ISED proposal had higher indirect costs, this is just personnel, books, supplies, marketing, printing, miscellaneous and graduation ceremony. Kuhlmann asked if they could run the program by serving half as many people and try to recruit paying individuals. Schmuch said they can run it by recruiting paying individuals but it is a matter of targeting the lower income group and waiving the fees. Schmuch said the partial funding could be used as scholarships for some people. Kulhmann said she didn't know how many people would be served. Stewart said he is concerned about low income persons Hsg. & Community Development Minutes March 6, 1997 Page 6 feeling intimidated by going to Pappajohn Business College. Renquist said many low income people have college degrees and are not intimidated. Stewart said his impression is that ISED works with less well educated persons. Head stated that having a blend of skills and experi- ences may be good. Stewart agreed that a good mix of experience would be beneficial. Moved by Stewart, seconded by Donovan to allocate $20,700 as a grant to the Small Business Development Center. Motion carried Project #14 -- United Action for Youth: Security System and Floor Coverings Schmuch stated they requested $8,725. Stewart said UAY is a good agency. Renquist said the grant application states, "in the past five years we have had only a few encounters with upset persons and where safety was a concern." Renquist asked why they have a security system. Schmuch explained that UAY has a lot of nice video and music equipment. Donovan said UAY was ready to do a conditional occupancy loan. Nasby said with a conditional occupancy loan, if they move they pay us back. Schmuoh said she supports making houses secure for volunteers at night. Moved by Stewart, seconded by Donovan granting $8,725. HCDC vote 5-0. Project #15 -- Community Corrections Improvement Association: Youth Leadership Program Schmuch said this is the Youth Leadership proposal. Stewart noted the proposal includes a lot of transportation cost. Stewart said this kind of program helping youth could save money in the future. Moved by Renquist, seconded by Doricvan to fund the project at $17,000 as a grant. HCDC members discussed funding the graduation ceremony. Head explained a formal sit down eating experience may be worthy of funding just for the important experience. Schmuch noted that this money is coming out of public services category. HCDC voted 4-1- (Schmuch voting no). Project #16 m E. C. Iowa Employment and Training Consortium: Quality Jobs/Promise Jobs Nasby said 97,050 remains in the public service category. Schmuch said she was really impressed with the living wage and the outcomes of the Job Training Program. In response to Donovan, Nasby summarized the following funding recommendations: DVIP is at 97,500; EHP supportive service at 916,600, and CCIA for 917,000. Moved by Stewart, seconded by Donoran to fund the East Central Iowa Employment and Training Consortium at $7,050, Kuhlmann stated she opposes the funding because it should be funded from another funding source. HCDC voted 3-2 (Schmuch and Kuhlmann voted no). Project #17 -- Institute for Social and Economic Development: Micro-Enterprise Development Schmuch raised concerns about the figures of businesses created in their application and their high indirect costs. Moved by Donovan, seconded by Stewart to allocate $20,000 as a grant. Stewart said the 920,000 is close to their allocation average of 919,500 and the recommen- dation takes 1/3 away from their request. Stewart said it is a decent program. HCDC voted 4-1 (Schmuch voting no). In response to Doricvan, Nasby said the occupancy charge is rent. Stewart said small business was a high priority in CITY STEPS. Hsg. & Community Development Minutes March 6, 1997 Page 7 Project #18 -- HACAP Schmuch said this program, LIFE Skills and Mayor's Youth, can be funded only if money is diverted from other public service projects. Otherwise, there was no more public service money available. The Commission decided to move forward to the next non-public service project. Project #21 -- City of Iowa City: Backflow Valves Schmuch noted this is a $3,500 request. Donovan asked if the devices can be removed if there are problems? Carol Sweeting, from the Water Department, said the backflow valves can be permanently fixed to water faucet. Moved by Stewart, seconded by Donoran to allocate $3,500 as a grant. Renquist raised concerns that landlord can pay the $7 cost. HCDC voted 5-0. Project #22 -- Swenson and Associates In response to Schmuch, Nasby said $68,238 is left to allocate. Schmuch said this is for the North Dodge project but it is not located on North Dodge. Moved by Donoran, seconded by Stewart to fund Swenson and Associates $68,238 as a conditional occupancy loan. Schmuch noted the request was for $160,000 for eight units. Stewart asked if the project can be scaled back? Swenson said yes, there is flexibility. Renquist said seed money could be used for two or three lots to see if the program works. Renquist said there is a market for the population to be served by this project. HCDC voted 5-0. SUMMARY OF HCDC FY98 CDBG AND HOME FUNDING RECOMMENDATIONS Project # Name Funding Rec. 1. 3% loan GICHF $317,220 2. Grant DVIP furniture $7,500 3. 1% loan w/audit Heartland Candleworks $72,000 4. Grant 5. Grant 6. Grant 7. 1% loan 8. Loan/grant 9. Grant 10. Grant 11. Grant 12. 6-8% loan 13. Grant Crisis Center Habitat for Humanity EHP - Supportive Services River City Housing Collec- tive Housing Rehab Elderly Services Agency EHP-Refinish floors Univ. of Iowa/IC Fire Dept. Meadow Wood Senior Apt. Small Business Develop- ment Ctr. $200,000 $30,667 $16,600 $80,000 $424,000 $28,000 $1,800 $3,000 $11,000 $20,700 Motion Vote Stewart/Renquist Renquist/Stewart Donovan/Kuhlmann Stewart/Kuhlmann Stewart/Donovan Stewart/Donovan Stewart/Donovan Stewart/Renquist Donovan/Stewart Donovan/Kuhlmann Donovan/Stewart Stewart/Kuhlmann Stewart/Donovan 5-0 5-0 4-0-1 (Stewart) 5-0 5-0 5-0 4-0-1 (Renquist) 5-0 5-0 5-0 5-0 5-0 5-0 Hsg. & Community Development Minutes March 6, 1997 Page 8 Project # 14. COL 15. Grant 16. Grant 17. Grant 18. Grant 19. COL NEW BUSINESS None. OLD BUSINESS None. ADJOURNMENT Name United Action for Youth Community Corrections Improvement Association East Central Iowa Employ- ment and Training Consor- tium Institute for Social and Economic Development City Water Department Swenson and Associates Funding Rec. Motion Vote $8,725 Stewart/Donovan 5-0 $17,000 Renquist/Donovan 4-1 (Schmuch) $7,050 Stewart/Donovan 3-2 (Schmuch, Kuhlmann) 820,000 Donovan/Stewart 4-1 (Schmuch) 83,500 Stewart/Donovan 6-0 868,238 Donovan/Stewart 5-0 Moved by Stewart, seconded by Donovan to adjourn at 8:35 PM. The motion passed unanimously. ppdcdbg\mins\hcdc3-6.wp5 0~0 r'- z 0000010000000000'000 00000'0;000000000,000 ]000000000000~ ~: 00~ 000 ~000~0'00~,00~,~0~0~0 0000000 0000000 ~00000 ~0~000 -7: 0 PART !il PROJECTS RECOMMENDED FOR FY98 CDBG AND HOM:E FUNDING HCDC (317197) Request Recommendation ECONOMIC DEVELOPMENT PROJECTS (Est. Set-aside $167,000) Microenterprise Training: Institute for Social & Economic Development Business Expansion: Heartland Candleworks Microenterprise Training: Small Business Development Center Subtotal $ 30,000 $ 20,000 p. 63 $ 72,000 $ 72,000 p. 80 $ 20.700 $ 20.700 p. 92 $122,700' $112,700 PUBLIC FACILITIES PROJECTS (Est. Se.t-aside $129,435) Acquisition & Rehab: Crisis Center $200,000 Residential Backflow Prevention: City of Iowa City $ 3,500 Upstairs Floor Improvements: Emergency Housing Project $ 1,800 Center Enhancement & Security: United Action for Youth $ 8.725 Subtotal $214,025 $200,000 p,103 $ 3,500 p,111 $ 1,800 p,124 $ 8,725 p,130 $214,025 PUBLIC SERVICE PROJECTS (FY98 Statutory Cap $153,.150) Support Services for Transitional Housing: Emergency Housing Project $ 16,600 Furniture Project: Domestic Violence Intervention Program · $ 7,500 Job Training: East Central IA Employment & Training Consortium $ 25,702 Youth leadership Program: Community Corrections improvement Assn. $ 20,000 Aid to Agencies $105.000 Subtotal. $t 74,802 $ 16,600 p.136 $ 7,5O0 p.142 $ 7,050 p.147 $ 17,000 p.156 $105.000 p.N/A $153,150 HOUSING PROJECTS (Est. Set-aside $992,415) Acquisition & Rehab: Greater Iowa City Housing Fellowshi.p $380,670 Land Acquisition: Habitat for Humanity $ 46,000 Small Repair Program: Elderly Services Agency $ 28,000 Housing Rehabilitation: City of Iowa City $461,000 Man. Home Fire Safety: I C Fire Dept & U of IBurn Treatment Ctr. $ 6,000 Rental Housing Construction: Meadow Wood Senior Apartments $ 66,000 Affordable Owner-occupied Housing:. Swenson & .Associates $160,000 Property Acquisition: River City Housing Collective $ 85.000 Subtotal $1,232,670 $317,220 p.169 $ 30,667 p.182 $ 28,000 p.189 $424,000 p.199 $ 3,000 p.208 $ 11,000 p.217 $ 68,238 p.276 $ 80.000 p.284 $962,125 ADMINISTRATION HOME Program Administration CDBG Program Administration and Planning Subtotal $ 55,000 $140,000 $195,000 $ 55,000 $140,o00 $195,000 CONTINGENCY UnprogrammedFundsforCDBGandHOME $ 75,000 $ 75,000 TOTAL $2,014,197 $1,712,000 CITY OF IOWA CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS ,1. Name of Project: Self-Employment Through Microenterprise Development 3. Name and Address of Applicant/Organization 2 a. Amount of CDBG Funds Requested $30.000 b. Loan $ 0 Grant $30 000 c. Type of Loan (check applicable line): Principal and 3% interest (amortized loan) Principal and No interest (amortized loan) Principal and a balloon payment Conditional occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) 4. Contact Person and Phone Number -- The Institute for Social and Economic Development 1901 Broadway, Suite 313 Iowa City, Iowa 52240 5, Location of Proposed Project: 1901 Broadway, Suite 313 -- Iowa City., Iowa 52240 7. Brief Summary of the proposed project: _ The Institute for Social and Economic Development Jason Friedman, Director of Economic Development~ (319) 338-2331 6. Check CITY STEPS Objective(s) met: ~ Affordable Housing Needs .... Homeless Needs ~ Public Facility/Service Needs X Economic Development Needs proposes to continue--and expandmits microenterprise development activities within Iowa City with the requested funding from the Community Development Block Grant program. Under current funding from the Iowa City CDBG program, ISED has _ successfully proven that self-employment is a viable method for low- to moderate-income residents of Iowa City to achieve self-sufficiency. Through the CDBG Program in Iowa City, ISED has helped develop 15 businesses in the community. We have included in Appendix A a listing of some ISED-assisted businesses within the Iowa City area that are cun'ently operating. The requested funding will allow us to continue to provide training to city residents, while expanding our technical assistance services to meet the additional needs of previous CDBG low- and moderate-income participants. For the proposed project. ISED will continue to target low- and moderate-income clients. ISED has successfully proven our ability to target this population within Iowa City and within the state. A. ccording to the Aspen Institute's evaluation of seven senior microenterprise organizations in the US (The Self Employment Learning Project. July 1996), 64% of the clients that ISED served were low-income and 51% of -- the clients ISED has served were receiving welfare at the time of enrollment in our program. Through ISED's intensive formal business training'program and follow-up technical assistance, we assist _ our clients in assessing their business idea, taking inventory. of their personal readiness and skills to operate a business. developing a complete business and marketing plan. and securing business financing. For the requested $30,000 in funding. ISED proposes to contribute $9,725 in additional funding. -- leveraged from other programs and the use of a VISTA volunteer to assist in the direct services we provide to Iowa City clients. Our measurable objectives for this project are to assist 28 clients in completing the business training program. and to start. expand, or strengthen 7 Iowa City microbusinesses, an increase over -- this year's goals. 8. Why is this project needed? How does the project address the priorities, strategies, and goals of CITY STEPS (include references to CITY STEPS objectives and priorities). The tbrmal training program and technical assistance services that ISED provides greatly increase the success of low- to moderate-income individuals in starting businesses as a means to achieve self-sufficiency. Many of our clients have had little exposure to the "world of business," including dealings with commercial lenders. They do not have developed business plans, which are necessary for business loan applications, and they do not have the skills, training, and knowledge to successfully manage the various aspects of business ownership--including marketing, bookkeeping, and financial planning. As evidence of the success of our method, ISED-assisted businesses have a three-year survival rate of 70%. The need for microenterprise development is prevalent in Iowa City. According to Iowa Workforce Development (IWD), 50.5% of all Johnson County businesses are microbusinesses which employ four or fewer employees. In addition, although the unemployment rate within Johnson County is relatively low--2.5% (1,700 individuals), Iowa City has an abundance of individuals with advanced degrees who are underemployed because they cannot find employment in their area of expertise. This, in turn, minimizes job opportunities for less educated individuals. Self-employment through microenterprise development is a solid option for both groups. There are limited resources in the Iowa City area to assist this population tO start microenterprises or to develop existing microenterprises into substantial businesses. In addition, low- and moderate-income individuals generally lack the skills and technical knowledge to start a viable microenterprise and usually do not have access to business financing. These two factors create a strong need within Iowa City for the services provided by ISED. Relation to CITY STEPS: Microenterprise development services, including the continuing services proposed in this application, are covered in the CITY STEPS Consolidated Plan (April 1995): (1) In the Consolidated Plan's Listing of Priority Needs "Micro-Business" is listed as a high ("H") priority (Table IV. 1),' (2) Under the "Employment Support Services" one of the short-term objectives is to "continue to support agencies that provide microenterprise/entrepreneurial development." (page 95); (3) Under "Economic Development Needs" it states that the "emphasis in HUT) programs is to help families move toward self-sufficiency" (page 93). Microenterprise development helps low- and moderate-income individuals to reach self-sufficiency by providing them with the skills. knowledge, and assistance to successfully conduct business planning, access financing, and operate a small business. 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. ISED has conducted microenterprise development training and technical assistance throughout the State of Iowa and in the Iowa City area since 1988. During that time, we have assisted more thar/700 businesses in starting, expanding, and stren~hening. With our assistance, our clients have secured more than $4,000.000 in business financing. Since 1995, ISED has operated a microenterprise development program under funding from Iowa City's CDBG program. During that time. we have successfully met our target goals and outcome objectives. and have proven that the business climate within the Iowa City area is supportive to the continued operation of microbusinesses. Based upon our nine years of experience in this field. and our long history of successful outcomes, we have chosen the measurable objectives because they can be achieved with the requested funding. 10. List goal(s) of the project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (Please see attached income guidelines for Iowa City). Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number over 80% median income TOTAL persons or households persons or households 8 persons or households persons or households Persons or Households -- National Objective: ISED's Iowa City microenterprise program meets the national objective of benefiting low- and moderate-income individuals. It does this by assisting them in starting, stabilizing, and expanding businesses, thereby creating jobs for themselves and others. In addition, ISED will aid in the prevention of slum and blight by expanding our work with low-income individuals to encourage small business growth and economic independence through entrepreneurship. _ Program Goals and Objectives: The overall goals of the microenterprise program are to: (1) enable low- and moderate-income residents of Iowa City to become economically independent through self-employment; (2) stimulate economic development activities that create jobs and promote a healthy economy; and (3) continue to _ provide technical assistance to businesses and clients that were assisted under the CDBG program in previous years. The following measurable objecn'ves will assist in evaluating actual results of the microenterprise program. o 28 will complete the training/technical assistance sessions. · 7 will prepare full business plans and start or expand businesses. 11. General Description of Activities: List major activities of the project (how do these activities address you goals listed in #10?). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). $30,000 is requested to provide two comprehensive business training programs to assist 28 Iowa City low- to moderate-income residents in completing business plans, and to assist 7 residents in starting, expanding, or strengthening small businesses. The total project cost is $39,725 and ISED will contribute $9,725 in in-kind contributions as part of our commitment to the proposed project. A detailed leveraging information sheet is attached as Note t on page 9. A. Detailed information regarding elements and time schedule ISED's Microenterprise Development Pro.,,,ra~n Low- and moderate-income people often need intensive training and technical assistance because they lack the resources to start a viable microenterprise and do not have access to business financing. ISED's program provides intensive training and assistance to develop a business idea into a solid business plan that will gain approval from a bank and will provide them with a solid base for successful business operation and planned _ growth. Tills section is continued on page 6. _ 12. If funds are not awarded, will the project/program continue? Yes ~ No X Witho,a CDBG funding, [SED would be restricted to ser~'ing only *velfi~re recipients and a very limited number oJ'low-income individuals. 13. If the funds are awarded, will the project/program continue after the CDBG funds end? Yes ~ No X ISED continues to seek federal, state, and [ocal fimding sources to support our microenterprise development activities. The continuation of our services in Io~va Cio' after the end of the CDBG fun& is dependent upon the successfid acquisition of other funds. 14. List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operation funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. BUDGET BREAKDOWN Expense Category CDBG Other Funds Funds Personnel - Salaries $14,541 $2,424 Personnel - Fringe 3,635 606 Volunteer Stipend 0 4,725 Contracts 126 21 Travel 922 154 Supplies 523 87 Communication 969 160 Occupancy 1,164 ~ 94 Other 227 38 Direct Prog. Admin* 3393 566 Indirect Costs ** 4500 750 Please place an X in box that applies Type Status List Source of In-Kind Cash Antic. Comm Funds Please see note ] X X (on page 9) X X for explanation X X of /he leveraging X X proposed for this X X project. X X X X X X X X X X X X Totals $30,000 $9.725 15. List other groups or organizations that were asked to contribute to this project: * Direct program administration costs are costs directl. v related to the hnplementation of/he CDBG program (e.g.. the secretarial and accounting time spent in carrying out the CDBG program). ** [SED must include indirect cos/s for all its programs because it does not have a source of general operating fun& (such as the United ~Ytr~' or funding from Johnson CounO,I. Indirect costs are overall organizational costs that are not directly related to a speci/ic' program/e.g., depreciation. audit costs, and legal costs). 16. Have you received CDBG funding in the past? Yes X . No ~ (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional service loan and/or repayable loan?) If former projects are underway or not yet completed please indicate how much funding is left to be spent or committed. 7/1/94 - 6/30/95 7/I/95 - 6/30/96 7/1/96 - 6/30/97 $17,250 grant $26,560 grant $28,000 grant (As of 12/31/96, there is $12,301.87 remaining in CDBG funding for the 1996-1997 program.) 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. Input from the individuals and communities we aim to serve are important to the ongoing evaluation, _ growth, and evolution of our microenterprise development activities within Iowa City. Therefore, all ISED clients who complete our formal business training program are asked to complete a workshop training evaluation form. This information provides feedback regarding the program and is used to modify the program _ and improve the quality of the training. In addition, ISED actively solicits input into our activities, programs, and plans from members of the community. ISED does this through Business Advisory Committees in each of the regions in which we operate. -- Volunteers who serve on these committees are representatives of the community. They include ISED clients, bankers, small business people, social service agency staff, and other interested citizens. The advisory, committees provide input and advice regarding the microenterprise program. As a statewide nonprofit organization, ISED's Board of Directors is responsible for shaping the organizational vision and goals, adopting organizational policies and procedures, and assuring the effective and -- efficient operation of its programs. The board does not approve or support individual' grant applications directly, but instead delegates this responsibiliw to the President, who then approves programs, applications, and contracts. A letter from the President. Dr. John F. Else, supporting the submission of this application to the City. - of Iowa City is attached as Appendix C. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 5, 1997, TO: City of Iowa City Dept. of Planning and Community Development 410 E. Washington Street Iowa City, IA 52240 Question 11 Continued: General Description of Activities a) Orientation and Assessment Clients attend an orientation which introduces clients to ISED and the microenterprise development program. The purpose of this session is for clients to understand how the program works; present and discuss their business idea, and understand the advantages, disadvantages, risks, and rewards of operating a business. The orientation is followed by two sessions in which the business consultant and the client jointly determine the extent of client's interest and ability to undertake the training and technical assistance. During these sessions, the business consultant assists the client in assessing: · Business Feasibility: This involves analyzing the business idea (financing needed and the type and amount of training needed); the entrepreneurial readiness of the client; and the "fit" of the participant's skills with the particular business. · Personal Readiness: Assessment of the client including level of interest, energy, and enthusiasm for self- employment; personal financial management skills; credit potential; the self-esteem and self-confidence levels; and readiness to start a business. This process clarifies the feasibility of the business idea and the client's willingness and ability to devetop the idea into a profitable business that will create economic independence. At the conclusion of this component, each client has an individual interview with the trainer/consultant to determine whether microenterprise is viable for the client and whether it is an appropriate time in his or her life to take this step. Individuals interested in pursuing microenterprise continue training toward development of a sound business plan. b) Business Plan Development The business training component focuses on preparing a business plan. During this component clients research the viability and profitability, of their idea. Business trainers assist clients with identifying and researching the market; developing a marketing plan: analyzing pricing and financial feasibility; developing a financial plan; developing an appropriate business structure; and identifying capital and financing needs. Long- term business survivorship is emphasized by enhancing skills in management, financial management, marketing, business problem-solving and decision-making. c) Financing If business financing is needed, ISED works with clients to complete full business plans and to develop loan applications. The three current ISED sources of financing are: (1) Commercial banks; (2.) Iowa Department of Economic Development either the Self-Employment Loan Program or the Targeted Small Business Financial Assistance Pro,am; and (3) ISED's Loan Guarantee Fund--providing partial loan ~arantees to commercial banks on behalf of the client. d) Technical Assistance after Business Start-up/Expansion [SED's business consultant will provide on-going technical assistance to microenterprise owners following business start-up or expansion. This involves meeting with new business owners to assist them in exploring marketing options, solving specific problems. or generally helping them build their capacity, to understand their businesses and solve problems. Question 1~1 Continued: General Description of Activities ID 1 2 5 6 Task Name Recruit Participants Microenterprise Training Individual Technical Assistance Follow-up Technical Assistance Project Timeline July 1, 1997 - June 30, 1998 Jun I Jul IAug ISepl Oct I Novl Dec 1j9a9nSIFebl Mar [ Apr I Mayl Jun B. Steps taken to assure that this project is financially feasible and meets Federal, State, and local codes. ISED ensures that its programs and activities meet Federal, State, and local codes, and that each project is financially feasible by using a contract compliance system that contains numerous checks and balances. This system includes tracking the restrictions, requirements, and codes for each funding source in a matrix that contains the staff member responsible for completing the task, the deadline for the requirement, and the current status of the task. The contract compliance documents are reviewed in monthly management team meetings, and questions, issues, or concerns would be immediately discussed with the project funder, applicable agencies, and our legal counsel, if needed. To ensure that our projects remain financially feasible, we conduct both interim and final in-house assessments of our programs. At this time, we review the objectives and goals of each project, along with the amount of time that our staff puts into each section of the project, and other project costs. Based upon this assessment, we revise project budgets for future programs. Based upon our midterm in-house assessment of the 1996 Iowa City CDBG, we concluded that for the project to remain financially feasible, we had to include additional technical assistance hours for our business trainer and our VISTA volunteer to work with clients who completed the formal CDBG business training class in previous years. but did not elect to start/expand their business until a later year. As the prowam has matured, we have many clients who have reached a point in their business life where business ownership is now feasible. Many of our clients first enroll in our program to investigate the possibilities afforded by entrepreneurship, and are unable to immediately enter into it, having other obligations that they must first attend to (including completing their education, taking an apprenticeship in the business which they want to own, or paying down personal debts to make business financing possible). By including additional technical assistance hours in the _ proposed project, we will be able to adequately provide these repeat-clients with the assistance they need. C. Personnel involved in carrying out the project and related experience with program and project implementation The project will be managed and overseen by Jason Friedman, Director of Economic Development and .loan Hills, Associate Director of Economic Development. Under their leadership, ISED has expanded its _ microenterprise development services, and currently serves the entire state of Iowa through a network of community-based offices and consultants. In the past two years, we have had two record-breaking years for business starts. In 1995. we assisted more than 125 businesses to start, expand~ or stabilize. This number -- increased to 140 businesses in 1996, and our clients accessed more than $1.200,000 [n financing each year: Question 11 Continued: General Description of Activities The project's direct client services will be conducted by Joni Thornton, ISED Senior Business Consultant. As a trainer with ISED since 1988, Joni has helped more than 121 businesses within the Iowa City/Cedar Rapids area to start or expand. Her ability to successfully train low- and moderate-income individuals to operate a small business is enhanced by her many years as an entrepreneur, and her ability to develop strong relationships - with local banks that provided microloan pools and financial assistance for her clients. D. Amount of Volunteer and Agency Staff Time needed to carry out the project The activities undertaken will include direct management and oversight of the project, review, writing, and submission of reports, vignettes and summaries of program businesses and reports, maintenance of project budget and expenditures, management, input, and maintenance of the management information system for the _ 28 clients of this program, and working directly with the clients to provide training and technical assistance. The staff people directly involved in the operation of the Iowa City CDBG include: the Director of Economic Development (3.8% FTE), the Associate Director of Economic Development (3.8% FTE), the business trainer -- (31.9% FTE) and the management information specialist (3.7% FTE). The total time committed to this project will be 43.2% FTE. As an assistant business trainer, the VISTA volunteer (Assistant Business Consultant) will undertake activities -- including: providing direct service to clients, and organizing Iowa City classes (reserving class locations, placing class advertising, enrolling students in the class, and answering preliminary inquiries). In addition, the Assistant Business Consultant is responsible for communicating with the Business Advisory Council for the -- Iowa City/Cedar Rapids office. Approximately 60% of this staff member's time is spent on activities related to the Iowa City CDBG, including providing follow-up technical assistance to clients. Note 1 Leveraging of Financial Resources The proposed budget for this project shows a total project cost of $39,725. ISED will contribute $5,000 toward the project as an in-kind contribution, leveraging private and project funds. We can accomplish this by serving clients through the CDBG program that also qualify under other program funding sources. In this manner, funding sources that can be used to assist specific clients is leveraged to provide additional services to CDBG clients at reduced costs. While ISED has successfully leveraged other funding sources for the CDBG project in the past, this year we have itemized the in-kind contribution so that the City of Iowa City can see how deeply ISED is invested in continuing our microenterprise development services in Iowa City. The programs which may be utilized to leverage the CDBG funding depend upon the clients who enroll in our Iowa City classes. Our funding sources are geared to meet the needs of very specific populations. Funding is committed to ISED for the 1997 fiscal year that may be leveraged from the following sources: the U.S. Department of Health and Human Services Job Opportunities for Low Income Individuals Program (for current businesses that will expand and employ low-income persons), the Iowa Department of Human Services Entrepreneurial Training Program (for welfare recipients), the Iowa Department of Economic Development Comprehensive Management Assistance (CMA) Program (for low-income clients who access CMA loan funds), and the U.S. Small Business Administration Microloan Demonstration Program. Leveraging of Volunteer Resources Through the Volunteers in Service To America (VISTA) Program, ISED has an assistant business trainer in the Iowa City office. This volunteer will provide direct assistance to clients, and will spend approximately 60% · of his time on this project. Based upon the federal stipend paid to VISTA volunteers, this results in additional in-kind contribution of $4,725 (60% of $7,878 annual volunteer stipend), although the actual contribution is significantly higher. If we had to pay for this assistance, this time would cost us approximately $18,750 ($25,000 per annum plus 25% fringe benefits). Leveraging through Sponsorships and Community Investments ISED has developed sponsorships with banks to promote our classes in other cities within Iowa. Local banks agreed to pay advertising costs for CDBG classes in Cedar Rapids, Sioux City and Iowa. For the proposed CDBG project, we will continue to develop partnerships with local banks to support advertising costs for the business training classes. Examples of the advertisements run in the Iowa CiO, and Sioux Ci.ty newspapers are enclosed as Attachment B. 71 Attachment A Directory of Businesses Started by Iowa City Residents Through the CDBG Program July 1994 through February 1997 Businesses Started By Iowa Ci.tv Residents, through the CDBG Program As of February 4, 1997 Budget Appliance Center (319) 3374555 Greg Hassmart 705 Hwy 1 West Iowa City, IA 52246 Mighty Kids Gym (319) 354-7705 Annette Rashed 902 2"d Avenue E Coralville, IA 52241 Henry Beirnes, Artist (319) 353-484 I Henry. Beimes 425 Hawkeye Drive Iowa City, IA 52246 Clothing Rff'faii;.'~:~'~ .:~-~.;~?~: -.". [ Big Daddy's Clothing Store (319) 338-1091 Tremere Johnson 624 S Dubuque St. Iowa City, IA 52240 Beauty/Barber, Semces~.:~ ..;z,~, .,..'.... ,] Brand New Beginning (319) 358-6487 Miriam Knight 336 S. Clinton. #21 Iowa City, IA 52240 Christian's (319) 264-0247 Cecilia & Martha Trejo 1816 Logan Street, M3 Muscatine. IA 52761 Books - Children's Storytime (319) 337-4908 Angie Mishler 2018 Waterfront Drive #47 Iowa Ciry. IA 52240 I Gardening, t~an~. cap.mg;?~.:~a.~uare:~[ Wilson Lawn Care (319) 338-7443 Gary Wilson Maralyn Wilson Modem Manor 20 Century Iowa City., IA 52240 Bears 'n Balloons (319) 33%6308 Anthony & Kim Juraco 323 Fairview Avenue Iowa City, IA 52245 MMM Designs (319) 338-51595 Mary. McMurrer 802 Willow St. Iowa City., IA 52245 Saturday Night (319) ~8-744~ Nancy Askew 3224 Rohret Road Iowa City, IA 52240 Housing Inspection Services Falkner House Inspection (319) 341-9717 Randy Falkner 2405 Friendship Street Iowa City.. [A 52240 Hat Manufacturer' ' .. -/3 Businesses Started By Iowa City Residents, through the CDBG Program As of February 4, 1997 Aquatic Dock (319) 337-6137 Jennifer Antill & Rena Kelley 1024 Gilbert Ct. Iowa City, IA 52240 Pawsifively Pets (319) 338-0291 Lynelle Mellecker 400 Kirkwood Ave. Iowa City, IA 52240 Southside Trucking (319) 354-8069 Teresa Cole 512 Elkhorn Trail Iowa City, IA 52240 -/'4 Attachment B Examples of Advertisements for the CDBG Training Programs in Iowa City and Sioux City BOATMEN,S® . .BANK ' pr:sen s :::~" "ISED Business Training Program" · '.:.::~A nationally.recognized program to start ?. .: -~.~!:-.,or expand a small business. ;~:.~,.~The 13-week program covers all aspects of writing a business .':~'.aplan, including business feasibility, marketing, bookkeeping, {.:"'~taxes' and financials. ISED will also help you secure financing. 'if:'~ ....The program is FREE to residents of Sioux City and begins on: ~::';-Wedn sday, anuary 22, 1997 ..: 5:30 pm to 8:30 pm. ':';""" Aalfs Public Library ~"':'"' Gleeson Room 529 Pierce Street · Sioux City, Iowa ......:. To register, call the Institute for Sodal and E~onemic Development at · (712) 252-4424. .. Funded by the Community Deveiopment Block Grant Program .:: and the Sioux City Department of Community and Economic Deveiopment .... :.: . : ~., , : : .'.i;_~,,r,,,, .... :, ::., .:-: :..,, :, · :'. 7(, a out or expanding a small business ? ISh'n BUSINESS TRAINING PROGRAM Begins M=nclay, Fsbruary ~0, 1997 6:00 p.m. to 9:00 p.m. St. Andrew Presbyterian Church 1300 Melrose Avenue o Iowa City To register, please call the institute for Social & Economic Development (319) 338-2331 Then you'll be interested in participating in the "ISED Bus,hess Tra,n,ng Program, a nauonally-recognlzed course designed to help individuals who would like to start or expand a small business. ~'~ It runs for 12 weeks, and covers all aspects of writing a business plan, including business feasibility, marketing, bookkeeping, taxes, and '~' financials. ~ Best of all, because of the : source of funding for the program,' participation is open to and free for residents of Iowa ..', City· ~ For complete details or to register, please contact the Institute for Social & Economic Development ', at (319) 338-2331. ' .... ', FIRST At'mchment C Letter from John F. Else, ISED President Approving Submission of Application 7~ Institute for Social and Economic Development 1901 Broadway, Suite 313 · Iowa City, Iowa 52240 (USA) · (319) 338-2331 · FAX (319) 338-5824 January 30, 1997 Steven Nasby, Associate Planner City oflow'a City 410 E. Washington Street Iowa City, Iowa 52240-1826 Dear Steven, I am writing on behalf of the Board of Directors of the Institute for Social and Economic Development. The board has delegated the authority to me, as ISED's President, to approve contracts, grants, and grant applications. With this authority, I have approved the submission of the enclosed application to support the attached application for funding for ISED's Iowa City microenterprise development program under the City of Iowa City's Community Development Block Grant program. I ask that you look favorably upon our request to continue our program. The work that ISED has accomplished under Iowa City CDBG funding has made a tremendous difference in the lives of many Iowa City residents and business owners. We look forward to the opportunity to continue to work with you and the City to continue to bring quality microenterprise development assistance to low- and moderate-income individuals[ Sincerely, President Branch Offices: Cedar Rapids, Davenport, Des Moines · Sioux City ,. tVaterloo CITY OF IOWa CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS 3, Name and Address of Applicant/Organization 1/97 Amount of CDBG Funds Requested $ Z=~-~ / c~ o~ Loan $ Grant $ /, ~p oo o Type of Loan: (check applicable line) Principal and 3% interest {amortized loan) Principal and No interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment} Declining Balance Lien (forgiven over time) 4. Contact Person and Phone Number -P.-~ 7 - ~/~. 5. Location of Proposed Project: < 6. Check CITY STEPS Objective(s} met: ~_ 4,~ o ~-,A,/~!5-/~.~/~._~._ ~ /~'o~ Affordable Housing Needs z - ' ~-.om.,.....ed. 4'-~ ~')-- _~--C--P W ~ C /~-/ j '~ o ou,r/~ ,~".,p_ .p... ~Z',~ __Public Facility/Service Needs ,Economic Development Needs 7. Brief summaw of the proposed proj~'t: ;~' ~-2-t ~' c~c~ C~.~_,,v_7~ ~ . <~o~4.~c/~' ' -- L Why is this project needed? How does the projec~ eddrels the prloHties, strategies and goals of CITY STEPS (include r®ferencel to CITY STEPS obj~ctiv~s ,nd priorities.) 9. As ~ccumt~ ~s possible ~le~,e d~scHbe how oul~o~ d~ta indicates lhat th~ p~o~ objectives can b~ met. 10. List goal(s} of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number over 80% median income TOTAL .... persons or households .... persons or households .. persons or households persons or households ~ Persons or Households 11. General Description of Activities: 5-2-/.' 7: _ List major activities of. the project (how do these activities address vour · · a .,o .... goals hs~ed ,n #10.}. //-//j-' Project Implementarran a} Detailed reformat,on re ardln elements and t~me : ' :' ' · g g ' schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d} amount of volunteer and agency staff time needed to carry out the project). _~, 12. If funds are not awarded, will the project/program continue? /c,~- ~,~ -- ~-<- -- -'-'~"~ Yes No ~ C ".~ ~ .~--," ~ ~ ~' "~ ~ ~ ~ ~'~ '~ ~/~ 13. 14. If funds are awarded, will the project/program continue after ~he CDBG funds e~d? ¥e. ,~-,'~'_ No 7'-'/-~I~- ~ C.,f/f~.,,~ -~ ~..~'"- ~/~ /~~ ~ ~/~' Ust the amount of CDBG fund~ r~qu~ted for venous categories appropriate to your pro~ct/program. U~e general categories such as salad=, ~avel and other ~btmt~e expense~ for opera~onal funding. Use categories such prop.~ ac~b~on, arch~ml ex~n=.~, coniston cost~, ~tedal and administm~ve costs, etc. for tion/rehab pro~;. Don't forget to ~de the ~.t of an aud~ for any pro~ over ~25,000 and other ~ems ~t~ under Budget ConsMe~on~ in the Subr~ Gu~e. ff other funds are u.~ to 1mp~nt the pro~, piece the sours;, state ff the fund= am in-kind or ~h, and check B the funds are an~cipated or combed. DOCUME~ COSTS WHEN~R POSSIB~. EXPENSE CATEGORY CDBG FUNDS BUDGET BREAKDOWN OTHER FUNDS Please place an X in box that applies. Type Status LIST SOURCE OF OTHER FUNOS in. Kind Cash Antic. Comm. TOTALS 15. o 0 o ov ' ' . .': .:...:i,:,., ~: " :.: "'-' · List other groups or organizations that were asked to contribute to or fund this project: 16. Have you received CDBG funding in the past? Yes ,~ No~ (If Yes, what year(s) did you receive the funding, state the dollar amount received each yea~', and how much of each award was a grant, conditional service loan and/or repayable loan?) If former projects are underway. or not yet completed please indicate how much funding is left to be spent or committed. 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affected'. by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 5, 1997, TO: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 triking a gooe matctt aw~ded ~0,~ in Co~u- '~ ni~ Development Block ,. :.,,~, , ., Grant money to He~d - ~. ".:-' C~eworks, a ~n~e-ma~ng ~ ',; ..... ,, , ' business, to help ~ance ~e p~- '?: . . .. , ~ ch~e of new eq~pment. In ex- · :. ch~ge, C~ewor~ mint create " . ~, ..= . ........~.. . ei~t f~-t~e jobs ~d keep ~em · , ......... ~t sho~'t be a problem.' .' -. The comply had 12 employees' s~ monks ago; now, ~e comply has 93 employes, bf which a~ut .on~ ~e ~ ~e. ~e com- ply must ma~m~ ~ose ei~t · ..' ~at ~ose worsen ~e hom~ .' .... le~, or were at one ~me, m~ ~...,',.;.,.. ..' . . ~e proj~t ~at much more a~c .... :. '.' rive to ciW officiO. Mayor Naomi . :' :"' '.' - ' . ' ' Novick ~td the ~t proj~t w~ ' ' * simfl~ projec~ c~ be done ~ ~e ~ . fu~e ........ ' ~.' '. "We have people who n~d era- ~...: :";' .. plo~ent, ~d some of ~ose n~ds -' are berg met here," she said. ~ :- V" ' ': ' """ Steve ~ng, a comm~i~ devel- . opment plier for ~e city, ~d the ~ves~ent is excee~ ex~c- " . ~,. .. ta~ions. ~":. ' "It looks like some~g we ~ ..... wo~d l~e to cont~ue," he said. ' '.:' · ~ · '; ' "This is ~ a p~ of help~g pe, .;.:'j..'., ple attain se~-s~miency." . . The new equipment came on- line this week. Michael Richards, : ..... who ~ns Hea~l~d CanOeworks, ..- ' '~ said the mach~e w~ ~crease ' '-' .'.~ : .. production by 3~ percent. The ' : , .-. machine, which cost ~7,5~, is an .. automated canOe-Filling line. Glass con~iners ~e lined up at Jose Gomez puts wfcks f, cand~es at aea~la~d Candleworks, The one end and run under a hydrau- company wfl~ co,tinue to make bald-poured a~C d~pped candies. lic pump which F~s them with wax. Workers then inse~ wicks. .. candles each day. quicf~er than ~t can be drme bv ': .......~ '::...,,,~f~qe Ma- "This w~ ~ow us to bid on hand. "Th~ h~nd crM~sman ha~ t,, '.':x ' ::::'. Elton Jones, who has worked at Heart[and Candlework:4 has ,'~m ;:.~'. Heartland Candleworks for three tracts with major r,~tail group~ ~,, v,,.t:.. t.':, ::. :. -. ' ~:...;,td the 5 ION'EY / AGRI- BUSINESS A beacon of light' in Iowa:City ..I Gazette'photos by klnda.~4ahlbaugh Making final adjustments to a new machine that can produce more than :l.O,000 candles in a d.ay, Elton Jones of Heartland Candleworks removes jars filled with melted wax before Inserting a wick., Election from 1A time ne~leA for training; for business to adjust to different recruitment efforts; to develop child care and transportation plans to get the previously unemploy- able, employed. Things are never simple'. The unanswered questions: How can cities best support the. market, short-'term, as private businesses catch up?" And how .long will the."private secwr lag., i time last? ..... Today,.. a business-city' part-, .. nership was'to be ceremoniously' .i completed,.~vh~n Richards nnd his. · wife, .'.. L~net, · unveiled Heart- 'land's..$60,000 :automated pro- duction' line at 1i':a.m. The line! was made possible by. a $50,000 city ~oan in Community Devel- opment. Block Grilnt: funds;' It has' meant 40~.new jobs for Heartlandi Expected tol be 'on'hand today! are Mayor Naomi-. Novick,. Cityi Manngerl Stevb. Atid~': nnd repre-.: sentntives from candle distributors · Matrix .Essentials and..~e., ..~,y Shop. ' ' · incbards '~s'tinu/~eS tt/at. c0~n-, · pany employees will repay more. ;than 'the loan arnotrot in income tax ~.within one year. It's an ex- ample of how government and the private sector ca~, work together, officials say. Other projects under way: .: [] The Institute' for .,Social and~ Economic i Development,. which provides' 8- to' 10-week tralning-- sesswns .for people interested m.~ beginning"~ business and helps.; those learning to become self-". sufficient. Among the. businesses' helped locally: Pawsitively Petso'Y~ [] An outline .that would pro~.'.~ vide the city with_ guidelines, fo~,~ granting assistance.lot tax br .eaks~ to new business. and~ indus .try ~'~ Kubby said ther~= needs to.'b~' a'~" separate set of criteria for .~mal[~ businesses, which have a highe~ failure rate yet provide the mo~t~ ' jobs nationwide. "~ "Iowa City has increased 'it~'~ spectrum of job opportunities in the last 10 years," Kubby said.. "'There are more production and non-professional jobs than there i were before ... but also, there is a huge increase with no-benefit, l~art-time retail iobs. company began an employe~ health-benefits package· The' owners ~ve co-sign~ l~s l~s for ~eir workers ba~ out employes for offends. ~..: ~. v~. , ~.~ Heaffi~d .. ~dl~0r~.. ~d of ~ay .~n b~ 'and s~i~ .'se~i~e agency,?~ '~c~rds ~d.. He 'de~s ~e~, H~d o~rafion ~ "low ef-: ficiency, ~gh pr~ucdvi~?' At H~ffi~d, workers ·melt ~o. tons of w~ eve~. 'ei~t' hour; ~ey wffi pr~u~ ~,~. candles b~tween now and C~s~s, ~d s~p ~ mo~ ~, 2,~ re~ 1~o~. ~ploy~. k~p ~ck of lair cos~ vs... whole~e r~e~p~. :' : Jeff B~R is one 0f ~c~~ employes at ~ H~. He' ~ work~ ~er~I' ~e ~t ~o y~: '~d now is' 'a' p~-~e ~ l~er, w~ doub~g ~ a s~: ~r at ~e U~ve~i~ of Iowa,' "It helps ~ple 'a: lot," ~d as he't~k a 'work b~' Tu~y. "I ~ ~.~t. ~ 1~k up to ~ple now..','. ., Jobs get at'~e ~uses'bf'~v- e~, ~c~ ~d -- wigout ~dou~. ~e. ciF ~o~F development ~' &~sion;:.:'~ .~o pro~ ~ 'at M~w~e,. mo~' ~"~ ~n~r- ~d o~er~upi~7~. ho~hol~. ~e est~ ~ ~ve ~elV~ ~sis~cel~ fi~ 1~6,' '~ou~.~ mo~ ~ one dozen ~pm~ ~ge~g. hous~g. ~:.: :~.' :~:.-:'...:. J . Community .. D.~e~bpment ' C~r~tor Ma~'~'H~d ~d It s l~ely ~me.of ~c'f~us~wffi s~ ~. co~g ~s as welf~ refo~' ~d 'o~r' c~ges ~d pressures to 'ci~-~d~ ~d 'pr~'~ 'gr~s. · ..'~ -': ..; ' ~_..naUo~ C~"mon~v~ -l~e ~at ~nefi~ng H~d, has held cons~t at ~.6 bffiion.,~ · e numar of set-asides ~ or~ r~uk~ s~nd~g ar~s from l~d-bas~ ~t remov~ to public hous~g safe~ -- ~s'~en from $~ ~lion to $289.6' lion in ~r~ years. It has le~ H~d ~d o~ers wi~ unce~, wondering who w~l ~ le~ handling ~e money ~d how f~e~. o~rafions ~ght change. But one ~ing is ce~in: · e homefront is ~is~ for something -- may~ ch~ge, may~ just more res~nsibili~. Phone: 319-337-6316 Candleworks 2920 Industrial Park Road Iowa City, Iowa 52240 FAX: '319-337-9034 Internet: WWW. Candleworks. Org 1. We' ve created 45 full time jobs for people that have been left out of the employment market in our community: homeless families, youth in trouble, work release participants from the county .jail, mentally and physically handicapped persons, etc. Last year, Candleworks was named Business of the Year by the Iowa City Human Rights Commission for our innovative work with people in need. In addition to jobs, we provide direct assistance for l~ermanent housing. Candleworks provides intrest free loans for rent and deposits. We have assisted 20 families with rental housing, and have provided the assistance for two families to become home owners in a cooperative effort with City Housing. 2. This diverse group work together in harmony to create fine quality candle products for some of America's most progressive retail groups: Matrix/Biolage, The Body Shop, Ben and Jerry's, Candleman, Urban Outfitters to name a few. Everyone who works at Candleworks is part of a quality work team. Candleworks has a very innovative employee structure: All of our middle management positions have been recruited from the bottom up: our quality work team supervisors include disabled or formerly homeless persons who were brought back into the employment market and trained at Candleworks. 3. Candleworks creates true economic develol~ment through innovation for Eastern Iowa, since we sell our products in all 50 states, all provinces in Canada and Europe, the 1.5 million dollars in revenue generated in 1997 by Candleworks will be new money introduced into the local economy from outside sources. Because of this community economic benefit, Candleworks was the first business that the Iowa City Government has ever sponsored for an economic development grant. In just 6 months, Candleworks has paid more than a quarter of a million dollars in payroll to low income people in our community. This is a very rapid return on the City's $50,000 CBDG investment in Candleworks. This money has come from sources outside of our local economy to create growth. 4, Candleworks was the first candlemaker in the world to make innovative candle products from vegetable waxes for the natural products market. (Most candles in the world are made from petroleum and animal by-products). Because of this, Iowa City's Candleworks has been sought out by natural product giants like Aveda, Aura Cacia, Biolage/Matrix (a division of Bristol Meyer Squib) and The Body Shop chain based in England, with 1200 stores in 47 nations to create such candles. 5. Candleworks has an innovative arrangement with Rockwell International Avionics: It had been very costly for Rockwell to dispose of foam sheets and Styrofoam packing "peanuts" at the Landfill: Rockwell saves money by recycling these packing materials for protective wrap for candles shipped by Candleworks all over North America. Rockwell saves money, Candleworks saves money, and our customers relieve products in good condition because of this innovative recvclin~ arrangement. 6. Candleworks has been built up from nothing to an important Eastern Iowa employer by building a manufacturing plant with an innovative bootstrap approach: much of our processing equipment we have designed and assembled ourselves from recycled components from manufacturing plants that had been shut down. We've made a lot happen with ve~ little resources, 7. Candleworks competes with the largest candle manufacturers in the world through very innovative "guerilla marketing."to the wholesale market and we've now launched direct global internet retailing. Candleworks is now recognized nationally as an innovator in community economic development. The Federal HUD office is documenting Candleworks as a national model. The American Express "Charge Against Hunger"/Share Our Strength Organization has invited Candleworks to join two dozen community development innovators from around the nation for a Feb. symposium in Washington D.C. Inc. magazine is preparing a feature article on Candleworks. Phone: 319-337-6316 Candleworks 2920 Industrial Park Road Iowa City, Iowa 52240 FAX: 319- 337-9034 Internet: WWW. C~indleworks. Org CBDG GRANT REQUEST SUMMARY o In 1996, The City Government sponsored a $50,000 CBDG grant for Candleworks. This provided the means to purchase electronic filler equipment for decorative container candles. With this equipment, Candleworks was able to compete in the national candle market very successfully. For the first six months of the grant time period, we grew from 4 jobs to 45 jobs. These 45 jobs lasted through Christmas, as a large portion of the decorative container candles were special orders for the pre-holiday retail season. We are now down to 24 jobs for the slower non-holiday production cycle. Our goal is to create permanent year round, full time employment for all 45. Our existing customers have committed that they will also buy more standard candles such as votives, formal dinner tapers and household peg candles that sell on a more regular cycle, year round. Candleworks does not have the proper machinery to produce these candles. Purchasing the machinery to produce these standard candles is the purpose of this grant application. With this equipment, Candleworks can produce these more standard varieties of candles for our existing customers and new customers. This will allow us to keep all 45 jobs full time on a year round basis rather than our present situation of 24 year round jobs and 21 seasonal jobs. CITY OF IOWA CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJEC-S Name of Project: Self-Sufficiency Through Self Employment 1. 2a. Amount of CDBG Fund, Reque,ted $ 20,700 b. Loan $ (]rant $ 20,700 c. Type of Loan: {check applicable line) Principal and 3% interest (amortized loan) Principal and No interest (amortized loan) .Principal and a balloon. payment Conditional Occupancy Loan {future repayment) beclining Balance Uen (forgiven over time} 3, Name and Address of Applicant/Organization The University of Iowa Small Business Development Ctr.~ John PappajoSr~ Ent~repreneur Center S160 PBAB Iowa City, IA 52242 ,, P.C.D. DEPARTMENT 4. Contact Person andPhone Number Mr. Clare Fairfield 335-0992 Mr. Paul Heath 335-3742 5. Location of Proposed Project: 6. The University of Iowa 3ohn Pappajohn Business Administration Building Iowa City, IA 52242 Check CiTY STEPS ObjectiveIs) met: __Affordable Housing Needs Homeless Needs Public FacfiitylServtce Needs X Economic Development Needs 7. Bdef summary of the proposed project: The Small Business Development Center and the John Pappajohn Entrepreneurial Center (the Centers) shall provide two nine-week business training programs for eligible low and moderate income persons residing in the City of Iowa City to encourage self- sufficiency through self-employment training and ongoing technical assistance. The programs will be held in the Fall of 1997 and the Spring of 1998. The Centers will use the Premier FastTrac I training materials for the course (FastTrac is a nation wide entrepreneur educational program started by the Kauffman Foundation. The University of Iowa has exclusive rights to provide this entrepreheurial training in Iowa). No costs shall be assessed to program participants. The instruction will take place at The University of Iowa Business College by a certified FastTrac I instructo Additional educational opportunities will be provided by guest speakers, including CPA's, attorneys, bankers, and current business owners during the course of the training. On-going mentoring and counseling at no~charge will be offered by the SBDC for course participants in all areas of business development after the training program is completed. A written report wit% be .bade at the conclusion of the training program to summarize the immediate r%sults o~ the course, with'a follow-up written summar~y at six (6) months to report the status of the pa~ti~ipRnts at that point. Such reports shall also contain information on the participants, including et~anic origin, income level and number of female heads 'of household. A final written reporC will be submitted twelve (12) months ~fter completion of the training program to summarize the project's s~bisfaction of the performance goals set forth for this project and to report the status of businass starts/expansions and the on-going technical assistance being provided to course graduates. Why il this project needed? How doe. the I~rcject ~ddrel, the prloritla., swa~egies and goals of CITY STEPS lincluria r~f~rences to CITY ST~PS obl~ctiv~s ,red pdo~s.) See attached. As accurately a. pos.ibh~ please descdbe how outcome data indicates that the project objectives can be met. See attached. q5 8. Why is this project needed. How does the project address the priorities, strategies and goals of CITY STEPS. Iowa City faces employment challenges which are common to many relatively small cities which are dominated by a large university. In such cities, demand for available job slots is always greater than supply. The reasons for this situation are many and include such factors as: A constant supply of highly trained and educated individuals who have a desire to remain in the city in which they received their education and training; · A constant supply of part-time, relatively inexpensive employees in the form of college and graduate students;and · A relatively low turnover rate within university and university related positions. The result of such a situation is a large surplus of individuals with advanced degr~s who ar~ significantly .n_aer- employed whose willingness to remain under-employed so as to remain in Iowa City creates a notable lack of job opportunities for those with less training and education. Such an environment makes it si~tmificantly more difficult for low and moderate income level individuals to obtain suitable employment. As the entire country is now realizing, the engine that has been driving and will continue to drive the growth of our economy and the growth of new jobs is the development and growth of the small business sector. Growth no longer comes from the Fortune 500 or the Fortune 1000. In fact, growth comes from Main Street, not Wall Street. Because of the factors described above, the need for small business growth is even more acute in Iowa City than in other similarly sized communities which are not dominated by a major university. Consequently, self-sufficiency through entrepreneurship and small business creation will be vital to the economic advancement of low and moderate income level individuals. The John Pappajohn Entrepreneurial Center and the Small Business Development Center at the University of Iowa are dedicated to the creation and fostering of small businesses. As part of the entrepreneurial programming being offered by the University, the Premier FastTrac I training program is being offered. This program is designed to help the aspiring entrepreneur to prepare a feasibility study for the creation of a business. The process of opportunity assessment is emphasized with the goal being to assist the individual in making the distinction between an idea and a commercially viable opportunity and in making the determination as to whether the individual should in fact be an entrepreneur. The ultimate goal of the program is to assist the individual in completing a feasibility study which will be used as her or his blueprint for launching an entrepreneurial venture. The program will provide business training, information about raising capital and accessing the capital markets, opportunity assessment assistance, and start,up assistance. The University of Iowa program will be of additional benefit as, subsequent to the termination of the FastTmc I Program, the participant will be able to continue to call upon the services of the Small Business Development Center on a no-cost basis. This continuity of service will be of great value. Furthermore, the participants will be exposed to other programs and services which are available through the John Pappajohn Entrepreneurial Center. Relation to City STEPS Entrepreneurial training and technical assistance included in the City STEPS Consolidated Plan under "Need for Economic Development" is a designated high priority and included continued support of agencies that provide entrepreneurial development assistance to low and moderate income individuals. 9. A~ accurately as po~ble please describe how outcome data indicates that the project objectives can be met. The major objective of the project is to assist low and moderate income individuals to start a businet. A secondary objective of the project is to help those individuals who should not start a business recognize this personal limitation and move forward with other employment or educational opportunilies. Because this is a newly developed initiative, the objectives of the course can be measured in terms of the ~ results of the program, not by historical outcome data. The following me~murements will be used to evaluate the outcome of the program: Number of program pa~icipams; Nnmher of participants completing the program; Number of participents who seek funding for a start*up bus~ness or expansion; Number of participants who start a business wilhin twelvo months of completing the program; and Number of parti~pants who do not start a business but will be challenged to obtain employment and/or seek furthe~ education. The goal of the program is to have 80°/5 of the participants gomplet~ the program, 50°/5 of those completing the program to seek funding for a business venture, and at least 40°/5 of those completing the program to start a business within twelve months subsequent to their completion of the program. q5 List goellsl of this project. In ,dditlen, please indicate the best you can the number of beneficiaries according ~o the following incom~ c~tegorles: {please see s~tach,d Income Guidelines for Iowa ¢ityI Number between 0-30% median income Number between 31*50% median income Number between 51-80% median income Number over 80.% median income TOTAL persons or households .. persons or households .. persons or households . persons or households Persons or Households 11. General Description of Activities: Ust major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a} Detailed information regarding elements and time schedule; b} steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c} personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff tim needed to carry out the project). See attached. If funds are not swarded. wdl the 13roiect/l:)rogram continue? No If funds are awarded, will the project/program continua after the COB(] funds end? Yes~ No X_ List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other edrrdnistrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and.administrative costs, etc. for construc- tion/rehab projects. Don't forget to include the cost of an audit for any p~oject over $25,000 and other items Hated under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. ' EXPENSE CATEGORY CDBG FUNDS '~Personnel $12,000 Books & supplies 5,200 Marketing 2,000 Graduation ceremony 500 Printing 500 Miscellaneous 500 BUDGET BREAKDOWN Ptease place an X in box that apprms. Type Statu~ OTHER FUNDS UST SOURCE OF OTHER FUNDS In-Kind Cash Antic. Comm. L The university is waiving all indirect charges fpr this proposal. TOTALS 15. · $20,700 $ List other groups or organizations that were asked to contribute to orfund this pr~ect: The SBDC will call on the local business community to .present to the class during the nine week course. Each 3!~ hour training-'session will include a 45 minute presentation from an outside business person/cQnsultant. Busir~sses that have shown a willingness to participate.at FastTrac training include: Clifton Gunderson~ Hills Bank, Iowa State Bank, Profiles Corporation, The Iowa City Public Library, ~ernon Marketing, inco, Small Business Administration% Prospect Management Associates, Meardon, Sueppel, Downer & Hayes, PLC, Thomas Gilman,'as well as several others. 11. General Description of Activities: Major Activities of the Proiect Two training programs will be held during FY 1998- one during the Fall semester and the other during the Spring semester at The University of Iowa. Exact dates have not been set yet but the training will take place at The University of Iowa in the John Pappajohn Business Admini._mation Building. Each program will consist of a nine- week course that meets once a week for 3-1/2 hours. Each class session will consi~ of an hour lecture, a networking session, a guest speaker from the local busine~ community, and a workshop where the participants will break into ~11 group~ (five to six people) and with the help of a bus/hess counselor work on their individual business feasibility plan (An outline of tJ~e nine-week course is listed below). An initial informational meeting to explnin the program; q~_mlify participants and to kick off the bmriness training program with be held in late August. Prior to this meeting potential participants will be identified. Co~r~e Outline Se~ion One Introduction to the Fa~tTrac I Program A. Introduction of Instructor and Support Staff B. FastTree I Features and Benefits C. Handout and Review Course Materials D. Review Counseling Schedules for Participants Overview of Co~rse Curriculum, Expect~tious snd Assignments A. Introduction of Participants B. What is a feasibility plan and why write one? Guest Speaker - Business Owner Small Group Workshop Session Two The Strategic Plan A. Personal Criteria Job security, money, lifestyle, power, age, health, family considerations, location, investment, attitudes. B. Business Criteria Size and growth, Sources of money, position in system, ownership, control, legal strategy, compensation, tax strategy. C. Family Issues D. Entrepreneurial Risk Taking Guest speaker - Local Attorney Small Group Workshop Session Three Entry Strategies A. Entry. Strategies Customer-in-hand, hobbies, technical expertise, friends and family, chance, observation of a market need, new inventions or proprietary rights, salvage investments, expansion of pan-time activity, &'velopment of a home-based business, desperation, commitment to growth industry, personal preferences, inheritance, buying an existing business, spin-offs, joining a franchise system, forming nonprofit, company outsourcing. B. Guest Speaker - Certified Public Accountant Small Group Workshop Session Four Entry Strategies A. Buying a Business Why buy a business, reasons for sellin& the search, exnmining the prospective company. B. The Valuntion of a Business Market value of net assets, value of fuUtre earnings, off-balance sheet valuation, replacement cost. C. Franchising Key features, franchising pitfalls, support services, getting s~ated. D. Guest Speaker - Franchisee Small Group Workshop Session Five Model Business A. Model Busi~_ess No investment, recognized meammible market, no government regulations, IO0 percent gross margin, established distribution system, great news values, no tecbn/cal or f~hionable obsolescence, physical perishability, exit. B. Tumarounds The problem, diagnosis of the situation, deal-making tactics, turnaround tactics. C. Guest Speaker - Business Owner Small Group Workshop Session Six Market Research A. Market Research Local sources, trade associations and journals, government sources, demographic information, computer searches, competition, customer surveys and focus group. B. Guest Speaker - Marketing Consultant Small Group Workshop Session Seven Market Penetration A. Market-Penetration Methods Direct-sales force, manufacturer representatives or sales agents, lead blocker, trade shows, consignment sales, media advertising, fliers, signs, direct mail, tclcmarkefing, infomercial, distributions, franchising, licensing, exporting. B. Guest Speaker - Local Banker Small Group Workshop Session Eight Financials for the Entrepreneur A. Pricing Methods 1. Observe market to see who sets the price. Is it the customers, the suppliers, or your company? 2. Pricing for Image 3. Commodity Pricing 4. Service Pricing 5. Other Methods of Pricing B. Guest Speaker - Small Business Administration Small Group Workshop Session Nine Debt vs. Equity Financing A. Debt vs. Equity Define debt and equity, family and friends, corporation, leasing, bank, credit cards, suppliers, credit union, second mortgage. B. Guest Speaker - Business Owner Small Group Workshop qq Throughout the traimng participants will be encouraged to meet one-on-one with their FastTrac business counselors and/or counselors from the Small Business Development Center outside the formal classroom setting. This counseling will continue to bc available to participants even after the end of the formal training program. At the conclusion of the training a graduation ceremony will be held for thom that successfully complete the training. Financin~ The Centers work closely with the Iowa Deportment of Economic Development' and the local banking community. This relationship will help the Centers to facilitate financing for the participants. Potential sources of funding include the Serf-Employment Loan Program (SELP), the Targeted Small Business Financial Assistance Program (TSBFAP) and Commercial loans. The SELP offers loans to low income persons for thc pur~ of establishing or expaxldin. ' g ._qrn~ll b~ness venttires. SELP loans shall not ex_~,'e~_ $10,000 to any single applicant. The TSBFAP provides loans or grants to Iowa business that are at least 51% owned and actively managed by minorities and/or women. The business must be certified as a "Targeted Small Business" by the State of Iowa before applying for or receiving funds under thi.q program. In~tructor~ The instructors for the class will be certified to teach FastTrac by the Center for Entrepreneurial Leadership which rrmrmges this nation-wide program for the Kauffman Foundation in Kansas City, MO. FastTrac programs are tested, comprehensive and educationally based programs that equip entrepreneurs with the necessary skills to develop, launch and operate successful business. Initially, the Premier FastTrac program was developed to help the inner city residents of Los Angeles back in 1986. The Centers The Small Business Development Center and the John Pappajohn Entrepreneurial Center are part of The University of Iowa. The Centers are subject to State and Federal audits. Therefore we maintain sound financial records and are aware of Federal, State, and local requirements. The Small Business Development Center is part of a state-wide and nation-wide economic development program that assists people interested in starting a business, expanding an existing business or saving an existing business through one-on-one counseling and educational programs. The University of Iowa SBDC has been located in the College of Business Administration since 1982. The Center sees over 600 clients per year. It is funded by the Small Business Administration, the College of Business Administration and the State of Iowa. The John Pappajohn Entrepreneurial Center (JPEC) was started with a gift by John Pappajohn, a successful venture capitalist and graduate of the University. The goal of the IPEC is to become the leading institution and role model in the upper Midwest for the advancement of successful entrepreneurial endeavors. Have you received CDBG funding in the pa~t? Yea X No__ (If YI,, what yearie) did you r.celve the funding, state the dollar amount received each year, and how much of each award wN · grant. conditional service loan and/or repayable loan?) If former projects are underway or not yet completed plane indicate how much funding ia left to be. spent or committed. he $~11 5usiness Development Center ceceSved a CDB~ Coast t~ ~9~0-~ ~or $$,000. Discuss your organiz~tion'a policy for o~ia;ning Input from low-income persons potentially benefitting or affected by the propoecd project ~nd your policy for obtMning f~Klbeok once the project has been completed. If applicant is a nonprofit, please include evidence (such as-minutss of a meeting) that the proposed project has the support of the organization's Board of Directors, See attached. APPLICATIONS SHOULD BE RETURNED BY 12~:00 NOON, FEBRUARY 5, 1997, TO: City of Iowa City Dept. of Planning & Community Development 410 E. Waehington St. Iowa City, IA 62240 17. Di~cu~ your organization's policy for obtaining input from low-income i~r~ons potentially benefiting or affeet~l by t!~ propo~l project and your policy for obtaining feotlb~k once the project h~ been completed. If ~ppile~t l~ a nonprofit, plem~ include evidence (tach ~u minute~ of a meeting) that the proposed project the mppoFt Of the organlzation's Board of Directors. Thc Small Business I)cvclopmcnt Ccntcr and the John Pappajoim Entrcprcncurial Ccntcr arc both constantly involved with indivi~ml.~ and ~ from all incomc lcvcls. A rcsult of this constant contact is a %,cry rcal understanding of the ~ and challenges fncing low and moderate income individuals wi_,~hing tO launch or expand a business venture. In addition, o~ Cetlte~ have almolR daily oontact with area ballkers, accountants, ~anall ~ pe~ons arid ilKiiV1'01mlg business pea'son. All particil~_nt_s who complete the program will complete a detailed evaluation of the program and~ be given the opportunity to provide suggestions for i ~mproving or exlmnding the program. The participams will also review and comment upon the quality of the program materials and the program instructor. Each graduate of the program will be tracked over time for the ~ of seeing how their busim~ develops and grows. This information will be used nationwide to evaluate the effectiveness of the FastTrac I Program. Both the Small Business Dcvclopmcnt Center a_.d the John Pappajolm Entrepreneurial Center are units of the University of Iowa and, by definition, arc thereby non-profit organizations. I (~2 CITY OF IOWA CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS --I 1. Name of Project: 2a. Amount of CDBG Funds Requested $ 150,000 b. Loan $ 150,000 Grant $ c. Type of Loan:'(check applicable line) Principal bnd 3% interest {amortized loan) Principal and No interest (amortized lean) _ principal and a balloon payment Conditional Occupancy Loan {future repayment) ~ Declining Balance Lien (forgiven over time) 3. Name and Address of Applicant/Organization Crisis Center 321 E. First St. -- Iowa City, IA 52240 Crisis Center Facility 10%. Contact Person and Phone Number Ellen McCabe Executive Director 351-2726 5. Location of Proposed Project: 6. 1132 Gilt~.~c Cot~c Iowa City, IA 52240 7. Brief summary of the proposed project: Check CITY STEPS Objective(s) met: ~Affordable Housing Needs Homeless Needs X Public Facility/Service Needs Economic Development Needs The Crisis Cen~er building, which we have occupied for almost ten years, no longer meets the service needs of the h~neless and low-income residents in our cc~nunity whom we serve. Lack of physical space inhibits our ability to respond effectively to the growing demand. Inadequate pqr. king endangers the lives of young children accompanying their parents to the Center. The acute need for space led to 'the establishment of a "Future Building" reserve in 1992. Search for an adequate facility began in 1993. Our need for space has escalated in recent years as the number of people that we serve has increased dramatically. The Crisis Center has evaluated a variety of options to improve the adequacy of our existing facility. Our attempts to purchase or lease adjacent property for an addition and/ or parking have failed. We analyzed the possibility of building a second story at the present location but are not able to meet the requirements for additional parking spaces. The Crisis Center needs additional space, and we have exhausted all of the possibilities for adding space at the current facility. The Crisis Center plans to acquire an adequate facility to serve as the physical founda- tion for our organization, by purchasing and renovating an existing property. The Crisis Center then would sell its present building ~sich was appraised at $150,000 in August, 1995. We have expressed interest in a facility that meets our requirements (6,000 square feet, 30 parking spaces, as close to central Iowa City as possible, etc.), and we are told that this property will be for sale next year. The owners are receptive to our interest. The Crisis Center needs CDBG funding to purchase (Phase I) and renovate (Phase II) the proposed property. Since the Center does not charge fees for our services, we are not able to retire a substantial amount of debt. The Center receives tremendous cc~nunity support for annual operational expenses (i.e. purchase of food, etc.) and does not believe that we will be able to raise the bulk of the funding necessary through donations from the con~unity. In addition, there are few opportunities available to the Center for funding frcm private foundations. Competition for funding from private foundations that support capital projects for United Way-supported agencies is intense. However, we continue to pursue every potential source to meet the growing need in our con~nunity. 8. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include -.L references to CITY STEPS objectives and priorities.) The Crisis Center helps people survive while they develop ways to cope: -We provide food and other basic services to more than 300 households each week. -The Center's services help prevent hcmelessness and we provide services directly to the hc~eless. -We provide services to those with special needs including people with HIV/AIDS. Our Help-At-Hand case management program provides support and encouragement while 2elping thousands of area residents achieve the highest level.of self-sufficiency possible (Goal of CITY STEPS, page 1). Clients are encouraged to set measurable and adhievable goals. They meet regularly with volunteers who follow up on progress and support their efforts. The Crisis Center has effectively met the challenge of a doubling in need for services provided during the last seven years. The overwhelming majority of the increase has been to meet the direct physical needs of children and families. Welfare reform, managed m~ntal health care, corporate downsizing, and other forces 1 impacting human service agencies will intensify the Crisis Center's role as a safety net. After a six-month study by volunteers, staff, and board members, we predict that we will see another 100 percent increase in services provided by the year 2001. Our board and staff are i actively preparing to meet the additional challenges that we will face in the future. An adequate facility is critical to our ability to continue providing services to the hcme~ss and low-income residents in our co~nunity. CONTINUED ON NEXT PAGE ~ 9. As accurately as possible please describe how outcome dataindicatesthatthe project objectives can be met. Eighty-five percent of Food Bank/Emergency Assistance volunteers support the Crisis Center moving to a larger facility. Our volunteers are frequently frustrated by the crowded conditions and the inability to engage in private conversations with clients. The small counseling rooms create safety concerns for the volunteers when they are working with agitated clients. In addition, the lack of available parking creates disincentives for volunteers to continue contributing the community at the Center. As an organization that relies almost exclusively on volunteers to provide services, the Center must provide more space for the volunteers. Seventy-three percent of Food Bank/Emergency Assistance clients believe that a larger facility would make the Crisis Center more effective in serving them. The lack of space is simply creating more tension for people who are struggling to survive. Second Harvest, the national food bank network, anticipates greater demand on food banks~ as people who formerly received government assistance will turn to the food banks. Although no one can predict the impact of changes in the human service system, the Center believes that we will be inundated with new requests for assistance. We have already seen a 49 percent increase in new Iowa City households coming to the Center in the first six months of Fiscal Year 1997 over those seen in the first six months of last year~ The Iowa City con~nunity depends upon the Crisis Center to assist the homeless and people with low incc~es 24 hours a day, every day of the year. An adequate facility will ensnre that the Center can continue to meet these expectations. QUESTION 8 CONTINUED Our project is directly tied to the CITY STEPS objectives and priorities as follows: -We provide nutritious food (high priority need, page 1 and page 87). -We provide free bus tickets (high priority need, page 1 and strategy b., page 89). -We assist low-inccme households in maintaining and retaining their existing housing (hcmeless prevention, page 81). -We provide mental health counseling 24 hours a day for those with special needs. We are the after-hours contact for the C~]~unity Mental Health Center, the United Wayand many other organizations (page 83). -Our Help-At-Hand case management program offers skills training such as budgeting, food manag~nent, self-este~ enhancement, etc. (pages 90 and 104)o -We assist people with HIV/AIDS. ICARE lists the Crisis Center as the ~mergency contact on their answering machine and refers all clients to the Center for services (page 83)° -We assist a high proportion of households with members who are disabled (25 percent) and minorities (18 percent)~ (page 83). -We help keep people frc~ slipping through the cracks by identifying them and providing services (page 102)o 10. List goal{s) of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: {please see attached Income Guidelines for Iowa City) Includes only Food Bank/~ergency Assistance beneficiaries Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number over 80% median income TOTAL 2,660~s~r household. s per year 98 ~eme.e~ households per year 38 ~ercc.*.c-e+ households per year 4 ~erse~e-~ households per year 2,800Perone-e+ Households per year 1,650 Iowa City households and 800 hc~eless households will be served each year. In addition, 550 households from Johnson County (outside of Iowa City) will receive services. The goal of the project is to secure an adequate facility to enable the Crisis Center to fulfill its mission without interruption despite an anticipated 100 percent increase in services provided in the near future. 1 1 1 i 11. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c} personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). a) The Crisis Center plans to purchase (Phase I) the property at 1132 Gilbert Court in 1 the spring of 1998. The Center plans to rehabilitate (Phase II) the property as soon as possible thereafter° We anticipate a six-month rehabilitation period° b) The Crisis Center established the "Future Building" reserve in 1992. We have been applying for grants frc~ private foundations. We plan to sell the current Crisis Center -- facility, which was appraised at $150,000 in August, 1995. We plan to conduct a capital campaign to raise money in our community. We will diligently study and adhere to all Federal, State, and local codes through the entire project. -- c) Ellen McCabe, Executive Director, will work closely with the board of directors, the capital campaign volunteers, the City of Iowa City staff, contractors, and the professionals_i donating in-kin services throughout the project. Ellen, a former Crisis Center volunteer with more than six years in her present position, has had experience with purchasing and renovating property for two other local entities. In addition, she was employed as a propert~ rehabilitation consultant at the University of Iowa. d) The project will require considerable volunteer and agency staff time. However, the Center is cc~mitted to providing uninterrupted service throughout the entire project. _[ 12. If funds are notawarded, willthe project/program continue? Yes__ No X If we do not receive CDBG funding, the building project will not continue. 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes X No If the funds are awarded, the Crisis Center will continue providing services after the CDBG fundin~ ends. 14. List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construc- tion/rehab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. --tEXPENSE CATEGORY ~,(Phase 1) Prope~.v Aqu~sitlon ,. Appraisal Legan Fees (includinq title) Carryinq Costs (6 months) Architectural Expenses -- Audit (additional expense) (Phase II) Rehabilitation Cleaning & Painting Advertising and Bidding Expenses '-. Building Permits Rehabilitation _ Audit (additional expense) CDBG FUNDS 150,000 50,000 BUDGET BREAKDOWN OTHER FUNDS ~ 150,000 50,000 1,000 Please place an X in box that applies. Type Status LIST SOURCE OF OTHER FUNDS In. Kind Cash Antic. Comm. Sale of current facility X X Future Bldg Reserve X X Donation X X Donation X X 3,000 Fund Raising X X 3,000 Donation X X 350 Fund Raising X TOTALS $ 200,000 3,000 Donation X X 1,000 Fund Raising X X 850 Fund Raising X X Foundations and 50,000 Fund Raising X X 500 Foundations and Fund Raisinq X X 263,200 15. List other groups or organizations that were asked to contribute to orfund this pr~ect: Variety Club of Iowa, 6/96, denied, requested that we apply again in 6/97 Newman's Own, 9/96, denied, we will apply again in 9/97 Carver Charitable Trust, 11/96, denied MidAmerican Energy Foundation, 1/97, pending General Mills Foundation, 2/97, pending There are very few opportunities available to the Center for funding from private founda- tions. Competition for funding from private foundations that support capital projects for United Way-supported agencies is intense. There are no State funding programs available to the Crisis Center. In addition, Federal funds are not available outside of the Community Develo[xnent Block Grant program. However, we will continue to pu~.sue every potential source to meet the growing need in our community. 16. Have you received CDBG funding in the past? Yes X No (If Yes, what year(s) did you receive the funding, state the dollar amount received eacl year, and how much of each award was a grant, conditional service loan and/or repayable loan?) If former projects are underway or not yet completed please indicate how much funding is left to be spent or committed. The Crisis Center receive~ funding in FY87 and FY88o The Ceater received a grant for $169,500 and a repayable no-interest loan of $13,000. 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affected_~ by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. areas of our performance. The Crisis Center's Board of Directors voted unanimously to support this application oa January 15, 1997. The minutes from the meeting are attached. The Crisis Center continually seeks and gets input from low-income persons formally and informally. We gather a tremendous a~ount of feedback regarding client satisfaction, the effectiveness of our services, treatment by volunteers and staff, suggestions for improvements, etc. As part of our Five-Year Planning process, we surveyed our clients about the need for the proposed project. Seventy-three percent of Food Bank/Emergency Assistance clients believe that a larger facility would m~ke the Crisis Center more effective in serving them..- We believe that this feedback clearly illustrates that the clients feel our current facilit is not adequate. : Hundreds of stakeholders in the community were asked to review our propDsed Five-Year Plan, including the goal of securing an adequate facility. In addition, we placed the proposed Plan on reserve at the Iowa City Public L~brary prior to a public meeting to g,~ther feedback on the Plan. We did not receive any opposition to this project. The Crisis Center will continue to obtain input from people with low incomes and othe~ s~akeholders in the o~unity on a regular basis regarding this project as well as other APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 5, 1997, TO: City of Iowa City Dept. of Planning & Community Development 410 E.' Washington St. Iowa City, IA 52240 Crisis Center Board of Directors Meeting Minutes January 15., 1997 Directors Present: Tom S. (w/Julie T.'s proxy), Kathleen (w/Bill E.'s proxy), Ottilie Y., Mike S., Karen T., Lois K., John L. (w/Monk L.'s proxy), Ann D. Staff Present: Ellen Mc. Karen T. called the meeting to order at 7:04 p.m. Due to the weather, Karen T. suggested that the group consider tabling items as appropriate. December minutes approved. Tom/Lois. The group reviewed the Services Provided reports. Ellen noted the 28.36 percent increase in local bus tickets. She also noted the 26 percent increase in new households and 19 percent increase in new individuals. Kathleen shared first hand the increases that she is seeing in the Food Bank and that changes in the welfare programs will lead to people losing their food stamps. The group does not believe that the 27 percent decrease in Crisis Counseling indicates that there is less of a need in the community. Part of the decrease can be accounted for in the decrease in contacts from regulars. Financial report reviewed. Board members were reminded about the Walk of the Stars event. Ellen reported progress on projects included in the Five-Year Plan including becoming more involved in disaster aftermath planning in the community and bringing in retired mental health professionals as consultants. Ellen reported that a large for-profit firm had requested Crisis Management Training for five employees that will work on an information line project for a large non-profit organization. The board encouraged the staff to proceed as long as the following criteria are followed: not to do the work in a piecemeal fashion, that we work with reputable organizations, that the organization demonstrate support for the Center, that any income above actual costs be devoted to the Future Building fund, and that the work not have a negative impact on current programs and services. The group had an extensive discussion on future building issues. Topics discussed included needing information on timelines and potential costs, having the most up-to-date information on other properties that are available, knowing what is needed as the bare minimum, other levels of property improvement that we might desire, whether some improvements could be done down the road, etc. The group decided that by the next meeting the Crowded Closet property should be looked at with professionals (heating and air conditioning, roof, electrical, plumbing, etc.). Several people who could assist with this process were identified. Lois reported that commercial property can take three to six months or longer to sell. Discussed funding opportunities for a future building. Motion to apply for $150,000 CDGB funding with 10 percent being on a three percent 30 year loan and 90 percent on conditional loan (we would return the money upon selling the property). John/Tom.. Approved. Motion to notify Adrienne of being relieved of her position if there is no contact within one week. Kathleen/Ottilie. Discussion on reviving the Corporation. The intent is to notify the volunteers that the Center is at a crossroads and needs input. Kathleen and Ottilie agreed to work on the Corporation and filling any volunteer board vacancies. Possibly a program called "lf I had a Magic Wand" or a forum of volunteers and board members. (continued) Board members received their potential sponsors for Crisis Center Week, tips on securing sponsors, visual aids, and sponsorship levels. Several members asked for more training and were invited to contact Ellen. Role playing and additional training will take place at the Feb. meeting. Under New Business, Kathleen informed the group about the League of Women Voter's Report Card on Johnson County Government meeting on 1/29. Kathleen will be making a presentation. Adjourned at 8:45 pm. Ann/Lois. Respectfully Submitted, Ellen McCabe CITY OF IOWA CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS 1. Name of Project: 2a. ~ b, esidential Water Backflow Prevention c. Program R ECE I ~/~.- 13 fl/97 FE,3 05 ]q, z P.C.D. DI::PARTMFNT Amount of CDBG Funds Requested $3500 . Loan $ Grant $3500 Type of Loan: (check applicable line) Principal and 3% interest (amortized loan) Principal and No interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Name and Address of Applicant/Organization Iowa City Water Division 410 E Washington St. Iowa City, IA 52240-1826 Location of Proposed Project: Designated low to median income housing areas in the Iowa City, city limits. 4. Contact Person and Phone Number Carol Sweeting Public Information/Education (319) 356-5164 6. Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs X Public Facility/Service Needs Economic Development Needs Brief summary of the proposed project: The Iowa City Water Division proposes to enhance a water backflow prevention program. Over a three year period approximately 3000 older homes were included in a water meter exchange program. in conjunction with the program customers received a backflow education pamphlet and had the opportunity to purchase outside sill cock (faucet) vacuum breakers for $7.00. Outside sill cocks are potentially dangerous to the home occupants as well as the whole Iowa City water supply. The purpose of a sill cock is to permit easy attachment of a hose for outside watering purposes. However, a garden hose can be extremely hazardous because they are left submerged in swimming pools, lay in elevated locations (above the sill cock) watering shrubs chemical sprayers are attached to hoses for weed killing, etc. and hoses are often left laying on the ground which may be contaminated with fertilizers, cesspools and garden chemicals. If the pressure in the city water main drops due to a main break, hydrant flushing etc. the water in the hose can be backsiphoned through the homes potable water pipes back into the municipal water supply° This potential danger can be a very serious health threat to the resident as well as the population of Iowa City. By attaching a vacuum breaker to the outside sill cock this backflow risk would be eliminated. Customers living on low fixed incomes or renting indicated to us that they could either not afford the backflow prevention device or their landlord didn't think it was necessary. It is our obligation as a water industry to provide safe drinking water. All Iowa City citizens regardless of race, creed or financial circumstance should have the right contamination prevention education and safe drinking water. The purpose of this program is: To identify a health hazard to dwellers of residences built before 1982 of a preventable potential water backflow danger. To provide free backflow education and prevention assistance to low to median income households regardless if they are owners or renters of a home. The health risk of water backflow contamination in this community is high as 80% of the accounts are residential This issue needs to be addressed for the safety of individual homes and the community. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include references to CITY STEPS objectives and priorities.) In accordance with the intention to educate and provide service to low to median income residents the "Residential Backflow Prevention Program" will put a high priority on the health of lower income families as well as the community. Targeted are homes built before 1982 as they pose a higher risk. ( An ordinance went into effect in 1982 requiring all new construction to require anti siphon sill cocks.) Due to Iowa City's lack of newer affordable housing, persons of low to median income are required to live in older housing and rental units. This can put them at a higher health risk. Our proposal is to provide 500 vacuum breakers at no charge to the recipients, with 50% of the vacuum breaker applications going directly to 30% or less median income level and 250 to 50% or less median income level recipients. Water Division Staff would provide staff, education materials, and bookkeeping, to facilitate this program. Programs that offer free materials for the public to install may not get completed regardless of good intentions. Water Division staff will install the vacuum breaker to make sure the device works and educate the recipient in it's operation and maintenance. This program is necessary to supplement Iowa City's backflow prevention program. Targeting low income housing for installation of backflow preventing devices. This program would provide protection from water contamination for a population which would not voluntarily participate. 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. The Water Division has a proven effective system for planning, executing, and monitoring the desired results of th~s program. -~ The model for this system is based on the meter exchange program. The meter exchange program has been ~n operation for more than three years. Through this experience, the commitment of resources and an experienced project manager, we believe L we can successfully complete this program to meet the goals outlined. L List goal(s) of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income 150 Number between 31-50% median income 150 Number between 51-80% median income Number over 80% median income TOTAL 300 persons or households persons or households persons or households persons or households persons or Households LThis program will provide low and median income individuals in Iowa City, residing in homes older than 1982, a safer environment. Old style sill cocks do not prevent backflow contamination from occurring. By simply installing a vacuum breaker Lon each sill cock the residents health can be protected, as well as the community as a whole. Participants will be educated about back flow prevention, vacuum breaker operation and maintenance. 11. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). The project will begin July 1, 1997 and end June 31, 1998. Currently the Iowa City Water Division in cooperation with [Housing and Inspection services have implemented a backflow prevention program. The residential vacuum breaker program has been in existence for 3 years and approximately 900 vacuum breakers are installed on homes built before 1982. The backflow program was paid for by the homeowner. The grant will offer 250-300 low to median income residents the _~ opportunity to safe guard their residences against water back flow contamination with out cost obligations. Staff will identify less than 50% median income recipients in areas where housing is older than 1982. Doors will be carded with a letter and evaluation card. Recipients will call into the office for an appointment. Staff will evaluate income guidelines and tell recipient if they are eligible for free program. If they are eligible an appointment will be made to install vacuum breakers and educate recipient. A video is available to borrow. Installer will collect evaluation card. Eligible recipients evaluation cards will be collated and grant will be billed Those not eligible will be billed individually. continued (see attachment 1) Past experience has shown the following time Water Division will devote to the project for each recipient. carding home evaluation and scheduling installation and education bookkeeping 10 minutes 15 minutes 30 minutes 5 minutes 60 minutes @ 916.50 .~2. If funds are not awarded, will the project/program continue? Yes ~( No The Residential Backflow Prevention program will continue. But there will be no free assistance everyone will be charged $7.00 -~er vacuum breaker installed. 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes No ~The Water Division will reapply for more assistance in providing vacuum breakers to low to median income residents. List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construc- tion/rehab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. BUDGET BREAKDOWN LEXPENSE CATEGORY CDBG FUNDS OTHER FUNDS 500 vacuum breakers $3500 t~ J_Staff $4125 Water Div. Customer X Service Please place an X in box that applies. Type Status LIST SOURCE OF OTHER FUNDS in-Kind Cash Antic. Comm. 'paper goods $ 100 Water Div. Customer X J_ Service budget TOTALS 3500 ~ 4225 1 5. List other groups or organizations that were asked to contribute to or fund this project: All work will be done through the Water Division. 16. Have you received CDBG funding in the past? Yes No ...~( (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional service loan and/or repayable loan?) If former projects are underway or not yet completed please indicate how much funding is left to be spent or committed. 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. The Iowa City Water Division intends to consult with staff and review Customer Satisfaction surveys which will be left with each recipient, ( see attachment 2) We will also consult with the City's Department of Planning & Community Development regarding input and feedback from recipients upon completion of this project. The Water Division pledges to commit the resources necessary to successfully complete this project in the allotted time. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 5, 1997, TO: Iowa City Water Division Providing the Best Quality Water and Customer Service Possible 410 E Washington St. Iowa City, IA 42240 (319) 356-5164 July 1, 1997 Dear Customer: The Iowa City Water Division has been awarded Community Development Block Grant funds to purchase frost proof vacuum breakers. Free vacuum breakers for every sill cock on each home which qualifies. These devices will be installed by our staff. -- Outside sill cocks (faucets) are potentially dangerous to the home occupants as well as the whole Iowa City water supply. The purpose of a sill cock is to permit easy attachment of a hose for outside watering purposes. However, a garden hose can be extremely hazardous because they are left submerged in _ swimming pools, lay in elevated locations (above the sill cock) watering shrubs, chemical sprayers are attached to hoses for weed-killing, etc.: and hoses are often left laying on the ground which may be contaminated with fertilizers, cesspools, and garden chemicals. This potential danger is easily remedied by installing a hose bibb vacuum breaker on every sill cock to isolate garden hose applications thus protecting the potable water supply from contamination. With the outdoor water use season upon us, the importance of installing backflow prevention devices is very important. You should be aware of the following facts: * if you live in a home built previous to 1982 you probably are unprotected from backflow. A backflow occurrence from your sill cock not only effects your home but the whole neighborhood. backflow incident could make you ill or cause death. Backflow is preventable by installing a simple device a vacuum breaker. When purchasing a replacement sill cock buy the anti siphon type. -- To determine if you qualify to have free vacuum breakers installed at your residence, please complete the attached card and contact the Iowa City Water Division. If you don't qualify for free vacuum breakers they can be purchased for $7.00 and the Water Division will still install them. Appointments for installation of the _ vacuum breakers can be scheduled at this time. Please call 356-5160 Monday through Friday, 7:30 a.m. - 4:00 p.m. Sincerely, Carol Sweeting Public Information/Education Coordinator I1'7 Name Phone# Address Is someone in your household eldedy or disabled? ..__.yes ~no Household size. Was the house you reside in built before 19827 ~ yes ~no Are there vacuum breakers on your outside faucets? __ yes no How many outside faucets are on your house? 1 2 3 4 Is this a female headed household? __._.yes ~no What is your monthly household gross income? $ Race ~White, not Hispanic __Black, not Hispanic __Hispanic ( We need all the household information because federal funds are used for this program and we have to ensure that you are eligible.) .__American Indian/Alaskan Native __Asian Pacific Islander Your Opinion Counts. The mission statement of the Iowa City Water D~v~sion is to provide the best quafity water and customer service possible. Our team strives to meet the needs and expectations of Iowa City consumers. Our staff is committed to supplying a quality product and conducts many tests each day to ensure that the water we are providing exceeds all water quality standards. In addition, we are looking for ways to improve our operations by meeting the ever-changing needs of our customers. Recent/y, you had contact with our Customer Service staff. As an on- going review of our operations, we are conducting a survey of our ser- vice. P/ease tel/us how we did by completing the attached postage-paid survey and returning it to our office. Your input is valuable and we appre- ciate your comments. Jude Moss Customer Services Coordinator i0 WA CITY WATER DIVISION Customer Service Department: Customers may visit our office between the hours of 7:00 a.m. 4:30 p.m. Monday through Friday. If you have questions about your account or need assistance, please call 356-5160. If you have a water emergency, phones are an- swered 24 hours a day at 356-516,& Water meters are read and bills ar,~ printed on a monthly billing cycle. Due to weekends and holidays, your meter may not be read on the same day each month. Every attempt is made to bill actual water consumption each month. ~hould your meter or meter read- ing equipment need repair, please contact our Customer Service Department. The Iowa City Treasury Department acts as a billing agent for water, sewer, solid waste and recycling. Questions regarding your billing such as collection dates and procedures .for these services can be directed to the T?easury Department at 356-5064 or 356-5067. 0 0 Your ..,.~ ~~,..~, ~.. '~.~,~ar en .':;'~, .' .~', .v. ',~ ~, ,. '~'.,- ' ..~,~,,.~; ~. /~,.... ... iowa ~ltx., \Va CITY OF IOWA CITY 121 · , . W.h.a,t.. is. a backflow prevention d~v..i~e..~. ,. .... · :.. This is a inexpensive device which shou'lci ."" 'on all outdoor faucets which a~ used t'O .'F~:h · . garden hoses. These devices, sometimes ~:alled "hose bibb 'vacuum breakers" react to a reduction in water Pressure. A valve in the device snaps shut and prevents the reverse · '' ....flow of wate'~ back in, to your horne's water Supply. · ..~..~. · .:. :~,. . , .... ~,;..~...~.,~ ....,.. ....:~, ... .... .~... .~.-::~.,"Most new homes...are:~.ecjutp'pe_d- by.,~cod&..w,th~anh~i . .' ,.':.' ~,siphon .faucets., You can; '~. the words'~.,"ahtj-siphon ' '.' tc~.bdl~dditional deviceg"for s"~:h fadcets. ' .' · .. If you live in an older home, however, it is likely that your outdoor faucets are not protected. 'For your' protection, we strongly urge that you purchase backflow prevention devices for all threaded faucets that are used to connect to hoses. Hose-bibb backflow devices are installed by screwing directly onto the faucet. ~Host 91bb 9acktlow Preventer , Frost. Proof Please call the Iowa City Water Division at 356-$1i;4 if you have an}, questions. 7/94 CITY OF IOWA CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS 1. 2a. Name (~f Project: b. C. Upstairs Flooring Improvement 3. Name and Address of Applicant/Organization The Emergency Housing Project 331 N. Gilbert / P.O. Box 3146 Iowa CiW, IA 52244-3146 Amount of CDBG Funds Requested $1800 Loan $ (3rant $1800 Type of Loan: (check applicable line) Principal and 3% interest (amortized loan) Principal and No interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Uen (forgiven over time) 4, Contact Person and Phone Number Julia K. Rembert, Director (319) 351-0326 5. Location of Proposed Project: 2nd floor of shelter at 331 N. Gilbert 7. Brief summary of the proposed project: = Check CITY STEPS Objective(s) met: .... Affordable Housing Needs -'~__Homeless Needs republic Facility/Service Needs __Economic Development Needs Hardwood pine floors of the upstairs bedrooms of the Emergency Housing Project shelter are covered with disintegrating carpet that is several years old. Because of the nature of shelter use, it is practically impossible to keep clean and provides a nesting place for roaches and other pests. The carpet also harbors bacteria, leading to a sometimes disconcerting aroma and increasing the tendency for EHP residents sharing a room to share illnesses. EI~ proposes to remove the carpet, tackstrip and underlying vinyl (dating back 20 or more years) and refinish the pine flooring with a durable water base finish. The new finish will allow thorough cleaning of the floors, increasing the healthful environment in the shelter. 8.Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include erences to CiTY STEPS objectives and priorities.) As mentioned in the City Steps Housing and Homeless Needs Assessment section (p. 28), the Emergency Housing Project's facility continually shows the strain of years of high intensity use. As an early-twentieth century home converted for shelter use, rather than one built to withstand the wear and tear of 29 people each day, there are special challenges in maintaining EHP's physical plant. Because of the layout of the building, it is necessary for three to seven people to share a bedroom. With this high use, the flooring receives major traffic. Removing the carpet and refinishing the upstairs floors is another step toward making this old home more usable as a shelter. Repairing the upstairs bedroom floors is directly in line with the City Steps Strategic Plan for Emergency shelter rehab and expansion objective: "Improve and maintain existing shelter facilities (City Steps, p.82)." 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. In the past six months, EI-IP's Director has interviewed three other shelter providers in the country (Davenport, IA, Pittsburgh, PA, and Norfolk, NE) concerning their facilities and programs. All three did not install or have removed carpeting in their shelters' sleeping rooms for the concerns listed above. The Pittsburgh shelter noticed a nearly irmnediate improvement in aroma and health of their residents after removing earpet in the bedrooms. Further, EHP contracts with Baxter Pest Control for monthly pest maintenance. Their service representative to EHP feels that removal of the carpet and refinishing of the wood floors would reduce EHP's pest problems. 10. List goal(s) of this project. In addition, please indicate the bestyou can the number of beneficiaries according to the owing income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number over 80% median income TOTAL 600_ persons or households ~ persons or households ~ persons or households ~ persons or households Persons or Households The goal of this project is to increase the healthfulness and livability of the shelter for residents will improving the facility for long-term use. In 1996 EHP housed 588 persons for 8,416 nights of shelter. It is reasonable to assume we will shelter approximately 600 people in FY 97-98, all with 0-30% of median income. 11. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project ated experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out project). -- a) EHP has received a competitive bid from Gray's Hardwood (See attached). According to Gray's, the project can be _ completed in less than two weeks, following approval of funding. b) Gray's is a reputable hardwood refinishing company that completed renovation of other shelter floors in the past. The refinishing process and use of four coats of water base finish to seal and protect the floors meets building codes. c) Gray's personnel will carry out the project, with Julia Rembert, Director, overseeing the work. Rembert had experience tiff summer overseeing other construction at the shelter and is qualified to manage the scheduling and oversight of the floor refinishing project. -._ d) No volunteer time and minimal staff time is needed to carry out this project. 12. If funds are not awarded, will the projectJprogram continue? Yes No X First and foremost, general funds raised by EHP are used for salaries, utilities, and other absolute necessities at the shelter. Major projects like floor refinishing don't fit into our current budget abilities. 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes No X Not applicable in this case. This is a very time-limited project. 14. List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general :egories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property quisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. .n't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations in · ~ Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. ~See attached photocopy of project estimate. EXPENSE CATEGORY Refinish 694 sq. ft. of pine flooring in 4 bedrooms and part of hallway. Remove carpet, etc. CDBG FUNDS $ $1735 BUDGETBREAKDOWN PleaseplaceanXJnboxthatappli~. Type S~tus OTHER LIST SOURCE OF OTHER In- Cas An- Comm FUNDS FUNDS Kind h tic. $ 65 $100 EI-IP General Funds X TOTALS $1800 $1 O0 15o List other groups or organizations that were asked to contribute to or fund this project: 16. Have you received CDBG funding in the past? Yes__X . No (If Yes, what year(s) did you receive the funding, state the dollar amount received h year, and how much of each award was a grant, conditional service loan and/or repayable loan?) If former jects are underway or not yet completed please indicate how much funding is left to be spent or committed° 1996: $ 2,000 Funded Transitional project from March 1 to June 30, 1996. EHP utilized $823.75 of the funds available. 1996: $30,000 Funded major renovations for all three shelter bathrooms. 1996-1997: $10,000 Funded Transitional project from July 1, 1996 to June 30, 1997. Currently, there is approx/mately $4,600 remaining for use from February 1 to June 30, 1997. 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the -- support of the organization's Board of Directors. EItP solicits input from shelter residents concerning suggestions they have for improving the shelter and comments on planned _ improvements or program changes. See attached letter from EHP Board Chair approving renovation. ppdcdbgUndrqfrm.$n APPLICATIONS SHOULD BE RETURNED BY t2:00 NOON, FEBRUARY $, 1997, TO: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 Emer§ency Housin§ Project, Inc. P.O. Box 3146 331 N. Gilbert Street Iowa City, IA 52244-3146 (319) 351-0326 ~6-1997 Board M~nb~ra Agudas Achim -~eriy ]0n~s ~ngregational UCC ~thleen Clark Coralville United M~hodist ~Karen Dins~nore dth United Church of Christ .,try Tetrault, Pr~'ident Firat Christian lo.._hn Rauer rat Mennonite irisfine Rumsty lames Maram, M.D. '~'rat United M~thod~t ~ce Left _ioria l~i Lutheran Carol Solberg, Treasurer ~wa City Frianas Meetlna ~11¥ Hart ~w Son§ Episcol~l lan C~1or S__~ Andrew's Pr~byterian m Reinhardt, Vice President . Mark's United Methodist Joanne Peterson St. Mary's Catholic ~es McCue, Secretary · Patrick's Catholic oarbara Sfl'mmel St. Thomas More Catholic '~-'~ssy Can ganelli · Wencealaus Catholic ~mrles Ping Trinity Episcopal -~ul Kemp fitarian Univemalist Society ~ward A. Moreno V.A. Medical Center ~ke Kratz on Lutheran ul Horick Director ~ita Kleinschmit Reinbert February 3, 1997 City of Iowa City Dept. of Planning and Community Development 410 E. Washington St. Iowa City, IA 52240 Dear Members of the Committee, Please consider this a letter in support of the Emergency Housing Project's CDBG proposal to remove the carpet from and refinish the upstairs bedroom floors. The Board believes this project has been long needed and will enhance the well-being of EHP residents. This project will also improve the quality of the shelter for the long term, which I understand is a priority in the City Steps plan. If you have any questions or concerns, feel free to contact me. Sincerely, Gerry T&rault President, EHP Board - A United Way Agency - CITY OF IOWA CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS Name of Project: Youth Center Enhancement and Security 2a. Name and Address of ApplicanUOrgantzatton United Action for Youth 410 Iowa Avenue Iowa City, IA 52240 Amount of CDBG Funds Raquaetad $ 8725 Loan $ 3000 Grant $ 5725 Type of Loan: {check applicable line) Principal and 3% interest {amortized loan) Principal and No interest (amortized loan) .Principal and a balloon payment Conditional Occupancy Loan {future repayment) ~ beclining Balance Uen {forgiven over timel X 4. Contact Person and Phone Number Jim Swaim 338-7518 Location of Propoecd Project: 410 and 422 Iowa Avenue Iowa City 7. Brief summaw of the proposed project: 6o Check CITY STEPS Objective(e) met: Affordable Housing Needs Homeless Needs ,'~-Public Facility/Service Needs __Economic Development Needs The Youth Center has operated at 410 Iowa Avenue since 1987, providing services and activities for youth and families in Iowa City and surrounding communities. In 1993 UAY acquired the adjacent house at 422 Iowa Avenue, which is used as a counseling center and provides space for the Teen Parent program. Approximately 15,000 youth have used the Youth Center in the past ten years creating a bit of wear and tear on the floor covering originally installed. Several areas have finished wood floors which we have preserved fairly well. The agency has a security system including burglar alarm and security lights, to help assure a safe environment in the evening. The Youth Center is open at least three (up to five depending on current funding) evenings each week and Saturdays. This proposal is to replace floor covering and upgrade the security system at the Youth Center. It includes putting carpet in the hangout and studio areas as well as replacing carpet throughout. It includes adding burglar alarm and security lights to the 422 Iowa Avenue as well as upgrading the system at 410. (The system at 410 is no longer made and replacement for keys or worn out sensors is not possible unless the system is upgraded.) 130 Why is this project needed? How doel the projec! ~ddrssi the priorireel. strategies and goals of CITY STEPS (Include references to CITY STEPS objectives end prioOtle..) The project is needed in order to maintain the Youth Center as a safe and pleasant environment. In the past five years, we have had only a few encounters with upset persons in which safety was a concern. We have a great working relationship with the ICPD who respond immediately to our security system. The 422 location is dark and not connected to the system at 410. It is especially important to provide a well lit, safe space for the teen morns which meet at 422 several evenings a week. The floor covering is worn in several places throughout the building. The basement area, which is used for very. messy art projects, should be re-covered with linoleum instead of carpet. (The carpet in this area is currently a mosaic of many colors and spills over the last five years.) This project addresses the CITY STEPS goals to support a youth center which provides before and after school activities. This is identified on pages 84 and 85 of the CITY STEPS plan and referenced in Table IV-1 prepared for HUD review. (.p75) It should be noted that CITY STEPS makes reference to UAY's "recent acquisition" of the Youth Center facility, which is in part why a new youth center is not listed as a higher priority. This project is responsive to the long term objective of making sure space is provided for youth center activities. 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. Outcome data for this project is presented each quarter to the JCCOG Human Services Coordinator and City Council. It includes the number of youth using the Youth Center, the activities and services provided to them, and the different characteristics of youth, including household income level. The objective of replacing the floor coveting and upgrading the security system is fairly straightforward. The work would proceed after obtaining proper bids, consistent with HUD and city guidelines. We have sought preliminary estimates from local businesses involved in floor covering and security systems. 10¸ L~s! goal(s) of ~hls project. In addition, please indicate the best you can ~he number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City} Income Un}cnown 280 Number between 0-30% median income 330 Number between 31-50% median income 330 Number between 51o80% median income 560,, Number over 80% median income 100 TOTAL 1600 persons or households persons or households persons or households persons or households Persons or Households The Youth Center conducts counseling and prevention programs which will serve over 1,600 youth in the coming year. Relying on last year's report from UAY to JCCOG, we expect 40% to be from low income households and 35% from moderate income households. About 20% have unknown household incomes, most of whom we estimate would be low or moderate if determined. Most of the teen parents and their infants meet low income guidelines. The goal of this project is to improve the safety and appearance of the Youth Center. 11. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #10?). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time__ needed to carry out the project). a) secure bids for work, using standard HUD approved bidding procedure-first 4 weeks; complete floor covering and security upgrade-subsequent 6 weeks. b) UAY will consult with CDBG staff prior to requesting bids to assure it conforms to Federal, State and local codes. UAY received estimates from local merchants to determine the likely costs for each part of this proposal. c) Personnel will be from merchants selected after competitive bidding process, coordinated by UAY's Executive and Associate Directors. d) No volunteers will be used in the project, approximately 40 hours of UAY staff time to coordinate bids and schedule work. 12. If funds .re not awarded. will the pro!~ct/progr.m continue? Ye,.__~_~ No .... 13. If fund, are awarded, will the project/program continue after the CDSG funds end? Yes ~ No , 14. Li.t the amount of CDBG fund. requested for veriou, categorle. epproprlate to your project/program. Use general OatOgQl~. such a. ,elmdee, tr~val end other administrative expense, for operational funding. Use categories such as property acquisition, architectund expenses, construction costs, material and administrative costs, etc. for cons~ruc- tion/r~heb projects. Don't forget to include the co.t of an audit for an,/pioject over $25,000 and other items Ii.ted under Budget Con.ideretion~ in the Subrecipient Guide. if other funds are used to implement the project, please llst the sources, state if the funds are in-kind or ~a.h, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. BUDGET BREAKDOWN Please place an X in box that applies. Type Status EXPENSE CATEGORY CDBG FUNDS OTHER FUNDS UST SOURCE OF OTHER FUNDS In-Kind Cash Antic. floor recovered $ 5225 $ 775 service clubs X X ~s~a-ur i ty system 3500 400 donations X X C~ TOTALS $ 8725 $ 1175 15. list other groups or organizations tha! wets asked to contribute to or fund this proiect: UAY will seek funds from area service clubs to assist in this project. Iowa State Bank has provided loaned funds for some of the building costs and we have used some grant funds in the past five years to improve the safety and appearance of the Youth Center. Adolescent Family Life federal funds were used to renovate the 422 property to meet the needs of the Teen Parent program and flood relief thnds were used to repair damage to the 422 property. t%9-, 16. Have you rec~ved CDBG funding in The put? Yes K No__ {If Yes, whet yearls) did you receive the funding, state the dollar amount received each year, and how much of each award w~. a grant, conditional service loan and/or repayable loan?) If former project. are underway or not yet completed please indicate how much funding is left to be. spent or commited. UAY has received CDBG funds each year as part of the City's aid to agency budget. The amounts for the last three years are as follows FY95: $32,000; FY96: $27,000; FY97:$24,660 UAY has also received past CDBG support to help buy the Youth Center in 1987, and a challenge grant to purchase the property at 422 Iowa. All projects have been completed on time. Under one of the agreements, UAY is repaying a no interest loan, and has met current payments. 17. Discuss your organizatJon'e policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant iea nonprofit, please include evidence (such as-minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. UAY seeks input from all of its.clients including low income persons. This is done in several ways. Periodic questionnaires are disu'ibuted asking for feedback about programs and needs. Evaluations are used for specific programs such as drama troupe performances or group presentations or family service retreats. As part of our evaluations by funders, clients are interviewed (by funders or peer reviewers) about services and benefits, such as runaway youth, teen parents, or youth involved in substance abuse prevention. Summaries of those "site reviews" are provided to UAY by the funding sources or peer reviewers and are reviewed by staff and board. A committee of youth and volunteers picked out the paint scheme for re-doing the house at 422, however all future such deliberations will include consultation with Historic Preservation staff to be more consistent with those guidelines. We will seek the input of clients and volunteers regarding the safety and appearance of the Youth Center as part of our on-going planning ~br the agency. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 5, 1997, TO: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 CITY OF IOWa CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS 1. 2a. Name of Project: b, C. The Emergency Housing Project Transitional Support Service Program 3. Name and Address of Applicant/Organization The Emergency Housing Project 331 N. Gilbert - P.O. Box 3146 Iowa City, IA 52244-3146 Amount of CDBG Funds Requested $16,600 Loan $ Grant $16,600 Type of Loan: (check applicable line) Principal and 3% interest (amortized loan) Principal and No interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) 4. Contact Person and Phone Number Theresa Kopatich, Transitional Director, (319) 626-6272 5. Location of Proposed Project: Iowa City: 331 N. Gilbert St / 416 S. Dodge / 121 N. Van Buren Johnson County Area 7. BHef summary of the proposed project: Check CITY STEPS Objective(s) met: ~Affordable Housing Needs _X Homeless Needs ~Public Facility/Service Needs ....... Economic Development Needs The Emergency Housing Project will be the major provider and sole coordinator of supportive services for 20 units of a transitional housing, single-room occupancy project serving persons living alone who had been living in shelters or under other precarious, homeless, or near homeless circumstances The project's goal is to provide, for a period not to exceed two years per individual, services aimed at assisting persons in developing and polishing the skills necessary to transition from the program to a permanent, stable housing situation. Specific services will focus on budgeting, housing counseling, and employment maintenance. Additional support in such areas as mental health counseling, court adv .ogacy (particularly for victims of domestic abuse), and nutrition will also be available. As a match to the project, the Emergency Housing Project will provide a site for the program and administrative support, including telephone and computer services, 8.Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include ererices to CITY STEPS objectives and priorities.) Other than those offered by EHP, support services for single, working, low-income persons don't exist. The "Homeless Needs" section of the City Steps Plan clearly identifies transitional shelters for individuals living alone as a high priority for Iowa City. The strategy for addressing this priority is to provide transitional housing for single individuals. Specifically, the plan calls for the development of"... Single Room Occupancy (SRO) type housing for singles with access to support services. (City Steps, p. 82)" 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. Ai~er 10 months of past experience running this program, an assessment tool has been developed that will help to more accurately track data to show that project objectives are being met. The assessment and evaluation tool will measure participants' abilities as they enter the program and graph their progress in developing independent living, job-oriented, and other skills. Program participants will complete this tool every six weeks to frequently measure the growth in their skill levels. We are currently enhancing our computer database to allow us to retrieve those reports quicker and more frequently. Quarterly updates will be sent to the Iowa City.Community Development Office and EHP's Board of Directors. 10.List goal(s) of this project. In addition, please indicate the best you can the number of benermiaries according to the owing income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number over 80% median income TOTAL ~20~ persons or households ~ persons or households ~, persons or households ~ persons or households 20 Persons or Households All 20 persons receiving supportive services will be between 0-30% of the median income. The mission of this program is to provide homeless or marginally housed single men and women services aimed at assisting them m developing and polishing the skills necessary to transition from the program into a permanent, stable housing situation. 11. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry the project). a) The major activities are to: 1. perform a complete assessment to examine participants' strengths and areas ofconcem every six weeks; -- 2. do goal planning to build on strengths and reduce areas of concern; 3. develop budgeting skills that will enable participants to independently take care of their needs. b) In 1997, we will be networking with other agencies to develop an ongoing financial plan so that next year we will need to ask for a very small amount of funding assistance, if any. c) There are currently three staff members involved in carrying out this project: 1. Theresa Kopatich - Project Director. Kopatich has helped develop the program from its beginning m 1996. She is responsible for program oversight, supervision of the staff Counselor, and program evaluation. She has completed all -- coursework necessary for a Bachelor's in Social Work. 2. Amy Jaerger - Counselor. Jaerger has worked with Kopatich in the Early Bird program (the case management program used by EHP M-house) since 1995. She is currently a half-time hands-on counselor m the Transitional project. She is a -- graduate student at the Umversity's School of Social Work. 3. Julia Rembert - Director of EHP. Rembert currently manages grant reporting and other administrative aspects of the Transitional project. Kopatich will be taking over the majority of these responsibilities m 1997. Rembert has completed all_ coursework for a Master's m Social Work. In 1997-98, EHP hopes to hire another part-time counselor for the Transitional project, allowing us to provide more effective _ service to participants. d) In 1997-98, Kopatich will be spending approximately 5 hours/week in administrative and supervisory time on the Transitional project. Jaerger and a possible second counselor will be working 20 hours/week on this program. Rembert will be-- reducing her time to 5 hours/month. 12. If funds are not awarded, will the project/program continue? Yes No X We are not prepared at this point to support the Transitional project without CDBG funds. By 1998-99 we should have a plan to do so. 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes X No As mentioned previously, EHP staff are networking with other agencies in the community to develop a plan to sustainably fund -- the Transitional project. 14. List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general :egoties such as salaries, travel and other administrative expenses for operational funding. Use categories such as property ~uisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. ,n't forget to include the cost of an audit for any project over $25,000 and ob~er items listed under Budget Considerations in ~ Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind -- cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. EXPENSE CATEGORY BUDGET BREAKDOWN Please place an X in box that applies. Type S~tus CDBG OTHER LIST SOURCE OF OTHER In- Cas FUNDS FUNDS FUNDS Kind h tic. $ $ Comm Salaries $13,156 Administrative costs $ 3,444 Computer use/software $ Office space $ $200 EHP X $300 EI--l~ X TOTALS $16,600 $ 500 i .. ~11~ 15. List other groups or organizations that were asked to contribute to or fund this project: 16. Have you received CDBG funding in the past? Yes 7(__ No (if Yes, what year(s) did you receive the funding, state the dollar amount received h year, and how much of each award was a grant, conditional service loan and/or repayable loan?) If former jects are underway or not yet completed please indicate how much funding is left to be spent or committed. 1996: $30,000 Renovation of three shelter bedrooms. 1996: $ 2,000 Funded Transitional project from March 1 to June 30, 1996. EHP utilized $823.75 of the funds available. 1996-1997: $10,000 Currently, there is approximately $4,600 remaining for use from February 1 to June 30, 1997. 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or ected by the proposed project and your policy for obtaining feedback once the project has been completed. If plicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the pport of the organization's Board of Directors. Transitional project participants complete comment sheets both before and atter they receive services. Monthly meetings are held with participants designed expressly for them to voice opinions concerning Transitional services. In addition, participants are encouraged to offer feedback on the project on an informal basis. See attached letter from EHP Board Chair supporting this project. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 5, 1997, TO: City of iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 ppdcdbgVndrqfrm.sn Emergency Housing Project, Inc. P.O. Box 3146 331 N. Gilbert Street Iowa City, IA 52244-3146 (319) 351-0326 996.1997 Board Merebern Agudas Achim --~everly ]ones ;ongr~gational UCC 2athleen C_dark Coralville United Methodist ..Karen Dinsmore aith United Church of Ghr~t ;erry Tetrault, President First ChriSart ].._ohn Rauer irst Mennonite ~hristine Rumsey First Pr~abyterian ]ames Martins,/~D. ~'irst United Methodist ~ce/4f .gloria Del Lutheran Carol Solberg, Treasurer -~wa City Frienda Me~.,ting lolly Hart lew Song Episcopal ~,~t. Andrew'a Pr~byterian ~hn Reinhardt, Vice President ,t. Mark'a United MethorSt Joanne Peterson St. Mary's Catholic rmes McCue, Secretary t. Patrick'a Catholic t3arbara $timrael St. Thomaa Mor~ Catholic '-~.rtss~j Can ganelli t. Wencezlaua Catholic Charles Ping Trinity Episcopal '~aul Kemp Initarian Univemalist Society .,'dward A. Moreno V.A. Medical Center ...2dike Kratz 3on Lutheran 'auI Horiak ._.Director ~lta Klemschmit Rernbert February 3, 1997 City of Iowa City Dept. of Planning and Community Development 410 E. Washington St. Iowa City, IA 52240 Dear Members of the Committee, Please consider this a letter in support of the Emergency Housing Project's CDBG proposal to continue and expand the Transitional project. The Board believes this project continues and strengthens EHP's objective of helping previously homeless people become self-sufficient, contributing members of Johnson County. Since the spring of 1996 when we began the Transitional project, we have been impressed with its results in providing supportive services to residents of the 416 S. Dodge:S.R.O. Increasing services to serve other working single persons is a step the Board is excited about, and from what I understand, is a priority listed in the City Steps plan. If you have any questions or concerns, feel free to contact me. Sincerely, Gerry T'~rault President, EI-IP Board - A United Way Agency - CITY OF IOWa CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS Name of Project: 2a. b. FURNITURE PROJECT c. 3. Name and Address of Applicant/Organization Furniture Project Domestic Violence Intervention Program P.O. Box 3170 Iowa City, Iowa 52244 5. Location of Proposed Project: 918 East Jefferson Street Iowa City Amount of CDBG Funds Requested $ 7.500' Loan ~ Grant Type of Loan: (check applicable line) Principal and 3% interest (amorl:ized loan) Principal and No interest (amortized loan) .Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time} 4. Contact Person and Phone Number Cris Kinkead 354-7840 heck CITY STEPS Objective(s} met: Affordable Housing Needs · ~-Homeless Needs X-Public Facility/Service Needs Economic Development Needs 7. Brief summary of the proposed project: The Furniture Project is a non-profit program that distributes donated furniture to formerly-homeless households in the Iowa City area. The Project was formed in 1993 by 18 local human service agencies that served homeless households. These agencies have provided guidance to the Furniture Project as members of an advisory board. Although the advisory board no longer exists, the Furniture Project continues to work with the agencies serving homeless households. The Furniture Project assists homeless households in re-establishing stable home environments. Used furniture and appliances are donated by individuals, businesses, and organizations in the community and are distributed to households that have been homeless or are in a similar extreme emergency situation. Since 1993, the Furniture Project has distributed 2,008 items, including 454 beds, 309 living room chairs, 246 conches, and 125 dressers. This service has saved over 50 tons of waste from entering the Iowa City landfill. Why is this 13roject needed? How does the 13roj~c! address the priorities, ~trategiea and goals of CITY STEPS (Include references to CITY STEPS objectives and priorftlas.) The Furniture Project seeks to effectively use our community's resources to assist it's citizens in reaching their highest level of self-sufficiencyo Ownership of furniture contributes to a household's level of self-sufficiency, including its ability to secure and retain permanent housing. Unfortunately, families leaving shelter frequently lack the basic furnishings necessary to transform their new, empty housing into homes. Due to inflated furniture prices in Iowa City, furnishing a home with used furniture costs several hundred dollars. this level of expenditure can jeopardize a household's ability to pay rent, utilities, and food. The Furniture Project is the only program in eastern Iowa that distributes furniture and appliances free of charge. The CITY STEPS Consolidation Plan identifies affordable permanent housing and transitional housing as high priority needs in the community. The Furniture Project provides a critical support service which enables Iowa City residents to fully access these housing resources. For example, the project assisted a number of households moving into the transitional housing units purchased by the Hawkeye Area Community Action Program (HACAP). Households seeking leased housing or section 8 housing are also assisted by the distribution of furniture° L L L L As accurately as possible please describe how outcome data indicates that the I~roject objectives can be met. The Furniture Project will serve approximately 400 people in the upcoming year. It is estimated that of. these 400 individuals, all will have an income of $25~000 per year and 78% will have incomes of $10,000 or less. Another 17% will have incomes of $15,000 or less per and the remaining 7% have $25,000 or less. 100% of households served by the Furniture Project will receive furniture at no cost, enabling the highest possibility of self-sufficiency the Furniture Project can assist with. CITY STEPS Consolidation Plan indicates "a large proportion of lower-income households are cost-burdened, paying 30 and sometimes 50 percent of their gross income for their housing, including utilities". The Furniture Project does help with some of the cost-burden rent by offering furniture free of charge. 10. List goallsl of this proj. c=. In addition. please indicate the best you can the number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number over 80% median income TOTAL 396 persons or households 4 persons or households ~ persons or households persons or households 400 Persons or Households 1) Serve approximately 400 persons in fiscal year 1998 2) Receive and distribute an estimated 500 pieces of furniture and appliances. 3) Secure on-going funding 11. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasiblb and meets Federal, State, and local codes; c} personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff tim needed to carry out the project). The Furniture Project receives donated furniture and appliances from the community and distributes the items to households in need. The project receives furniture at a warehouse provide by the City of Iowa City, which is located on Riverside Drive. Furniture is delivered by donors or picked up by project voh, nteers. Appliance donations are accepted through Budget Appliance, a local used appliance store which receives and reconditions on behalf of the Project. Furniture and appliances are donated from all segments of the community. The majority of donations come from individuals, with others coming from businesses and other organizations. For example two local hotels have donated over 60 beds, 40 dressers and 15 table and chair sets. The Project distributes furniture and appliances to households that have been referred by a local human service agency and are homeless or in another extreme emergency situatiou. Recipients request specific items from the Project and receive those items based ou current warehouse inventory. Project volunteers provide delivery of furniture on a limited basis. Since 1993, the project has distributed 2,008 furnitu.re items. A three-quarter time Coordinator administers the project and is the Project's only paid staff position. The Coordinator provides all direct services and acts as -- liaison with other community agencies. in addition, the Coordinator provides volun,eer coordination, aud publicity. 14. If funds are not awarded. will the project/program continue? Yes ... No_ X _ If funds are awarded, will the =roiect/Droaram continue after the CDBG funds end? Yes~ No X Only if other funding can be found, which continues to be difficult for a project such as this. List the amou,t of CDBG fun~q~g;t-~:~-'~o-~'~t~rious categories .,propriers to your project/program. Use general categories such aa salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, archit~-~ural expenses. construction costs. metedHal and administrative costs, etc. for construc- tion/rehab projects. Don't forget to include the cost of an audit for any project over $ 25,000 and other items listed under Budget Considerations in the Subrecipient Guide. ff other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT _COSTS WHENEVER POSSIBLE. BUDGET BREAKDOWN · --EXPENSE CATEGORY COBB FUNDS OTHER FUNDS I salary $ 7,500 $ 12,500 L storage space 3,900 office space 2,400 L' administrative 1.600 gas 600 L pest control 200 audit 300 Pteese place an X in box that applies. Type Status LIST SOURCE OF OTHER FUNDS In-Kind Cash Antic. Comm. unknown ~ City of Iowa City X X Youth homes, ~ X X X List other groups or organizations that were asked to contribute to or fund ~his project: Solid Waste Department and Homeless Shelter Operations Grant Program. In the past, 54 private foundations have been identified and researched that focus on homelesshess, poverty, and/or environmental issues in this geographic region. unfortunately, due to its unique services, the Furniture Project slips through the cracks of most of these foundations. Have you received CDBG funding in the pair? Yea ~, No ,, (if Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional service loan and/or repayable loan?} If former projects are underway or not yet completed please indicate how much funding is left to be. spent or committed. ~ 1993 5;120,000 1995 $ 78,000 1995 $10,000 1996 5; 7,500 Building of the new shelter Completion/renovation of lower level of shelter Furniture Project Furniture Project 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affected_:, by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as-minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. The furniture Project receives input directly from furniture recipients on a regular basis. Volunteer opportunities are available for furniture recipients and other low-income members of the community. The Furniture Project maintains contact with 15 other furniture banks across the country, which enables the Project to evaluate its services in relation to similar programs. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 5, 1997, TO: City of Iowa City Dept, of Planning & Community Development 410 E. Washington St. Iowa City. IA 52240 l CITY OF IOWA CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRAN- FUNDING REQUEST FOR NON-HOUSING PROJECT Name of Project: 2a. b. QUALITY JOBS c. Amount of CDBG Funds Requested ~ 25,702.00 Loan $ Grant Type of Loan: (check applicable line) Principal and 3% interest (amortized loan) Principal and No interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repavment) Declining Balance Lien (forgiven over time) Name and Address of Applicant/Organization 4. EAST CENTRAL IOWA EMPLOYMENT AND TRAINING CONSORTIUM 1201 6TH STREET, SoW., CEDAR RAPIDS, IOWA 52404 EASTDALE PLAZA, 1700 1ST AVENUE, SUITE 22 CORAT.VIT.LF.. TOWA Location of Proposed Project: 6. THE PROJECT WILL TAKE PLACE IN AREA INSTITUTIONS OF POST-SECONDARY LEARNING. CONSORTIUM CLIENT SERVICES WILL BE PROVIDED IN OUR CORALVILLE OFFICE. Contact Psion andPhone Number ROBERT L. BALLANTINE DIRECTOR (319) 398-5070 Check CiTY STEPS Objective(s} met: Affordable Housing Needs Homeless Needs ~.Public Fac~litylService Needs Economic Development Needs Bdef summary of the proposed project: This program is intended ~o provide post secondary school (with child care and transportation) in demand occupational areas to welfare recipients who are residents of Iowa City, Iowa and participants in the Promise Jobs program on the waiting list for post-secondary instruction. This is a proposal for the second year of Iowa City STEPS fundin9. Information concerning our successes in year number one appear later in this proposal. Iowa's new Promise Jobs welfare reform program is well underway and is working effectively to assist welfare recipients into employment opportunities while maintaining essential welfare services. Promise Jobs has a post-secondary training component with two hundred fifty slots per annum for our east central Iowa constituents. However, there are approximately two thousand Promise Jobs families, most of which could benefit while seeking self-sufficiency from post-secondary training in demand occupational areas. Post-secondary occupational skills training for welfare recipient families is the crucial factor in moving most of these families off welfare and on to the tax rolls on a permanent basis. Given the number of people waiting for Promise Jobs subsidized post-secondary training, it could be as many as four or five years before some welfare families could be provided resources with which to obtain post-secondary occupational skills training. Five years is a long time in the life of a child. The State of Iowa has supplemented its Promise Jobs training resources for rural Promise Jobs participants with CDBG funding. The State can not disburse CDBG funds for residents of the City of Iowa City, because Iowa City has its own CDBG funding. We are petitioning the City of Iowa City and the City of Cedar Rapids for CDBG funds in order to create opportunities for our urban welfare recipients to escape welfare now. It is important to note that 95+% of these people are single mother's of young children. So you will really get some bang for your buck. First, you get the premier employment and training service provider in the State of Iowa to deliver your Quality Jobs program. Second, all of the dollars go to the benefit of Iowa City's poorest citizens, children of single, low income, parent's.'"'"' All of the money goes directly to participant services: tuition and fees, childcare and transportation. No staff costs! HUMAN RESOURCE DEVELOPMENT IS AMONG THE BEST TAXPAYER INVESTMENTS. Why is this pro,c! n~aded? How does the pro~c~ address the priorities. strategies and goals of CITY STEPS (Include references to CITY STEPS obj~ct~as end pdorfth~.) ¥he people who will be served by this program are the families of Promise Jobs recipients. Most of the tralnees will be single parents of young children. All of them in poverty. Almost all of them single mothers with young children. The Promise Jobs Program pos6-secondary training program directly impacts the potential self-sufficiency of these families. There is not enough Promise Jobs funding for post-secondary training to accommodate the needs and interests of all the young mothers who are subject to the Promise Jobs work requirement. The tenure on the w4iting list is now from one to five years. Without post-secondary training, few will have the skills to be able to achieve self-sufficiency. The CDBC funds requested would be utilized exclusively for the purpose of providing post-secondary occupational skills training (tuition~ fees, childcare and transportation costs) to Promise Jobs participants. No CDBC funds would be spent for staff, overhead or other Consortium costs. The State of Iowa operates the CDBC program in our rural areas. We have been awarded a State of Iowa CDBG grant to provide post-secondary occupational skills training to rural Promise Jobs participants on the waiting list for the next eighteen months. We are petitioning both Cedar Rapids and I o~a for grants because over one-half of our Promise Jobs participants reside in these municipalities. Iowa"s Promise Jobs welfare reform program has created opportunities for welfare recipients to seek work thereby offsetting the cost of welfare while maintaining the essential safety net for their ram(lies. Perhaps seventy percent of welfare recipients referred to Promise Jobs are working and earning income. Although the cost to the taxpayer of welfare in Iowa has decreased, the number of persons receiving welfare has only decreased commensurate with the availability of self-sufficiency producing post-secondary occupational skills training. In Iowa City, we have Promise Jobs funding for approximately lO0 persons each year. In Iowa City, there are 87 persons on the waiting list and 384 persons in Promise Jobs. It is too early to tell from Promise Jobs experience {just completing its third year this Spring), but based upon our JTPA statistics and CETA statistics of twenty years running, post-secondary training for welfare recipients is concomitant with achievement of self-sufficiency. No other intervention is as effective. Continued on next page 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. Traditionally, one-third to one-half of the Consortium's classroom training enrollments have been welfare recipients. -~ Of all Consortium welfare recipient JTPA enrollees in any activity, seventy-five to eight percent enter employment within ninety days of termination from our program. Our current average wage ~or welfare recipients who complete the JTPA program is $11.49. ~ Our current average wage for welfare recipients who complete classroom training in Promise Jobs is $14.36/hour. The difference is that JTPA funds two-year programs and Promise Jobs funds two and four year programs. ~ All of the errollees in this program shall be in the very lowest income category, less than the poverty guidelines, less than 70% of the lower living standard income level. Eight enrollees is a conservative estimate of the number of clients who will be enrolled. The estimate of ~ eight persons is based upon the premise of CDBG funding all the costs. This is extremely unlikely. In the "spend down" process we assure no duplication of expenditure between potential sources of financial aid. Hence, actual average costs will be much less. L 8, continued Consequences of no CDBG funding available to local welfare recipients would be as Follows: 2. 3. 4. 5. HUMAN RESOURCE DEVELOPMENT IS A SOUND TAXPAYER INVESTMENT, Fewer Iowa City welfare families' potential "breadwinners" would receive post-secondary training. Fewer Iowa City welfare recipients could successfully compete for jobs creating self-sufficiency. Welfare rolls would decrease less rapidly, Taxpayer's cost of we]fare will remain higher commensurate with available funding. More children and fable headed single parent households would remain in poverty or near poverty. IT PAYS OFF AT LEAST AS WELL AS A CAP{TAL {NYESTHENT! I lO. List goalis) of this project. In addition. please indicate the best you can the number of beneficiaries according to the following income categories: {please see attached Income Guidelines for Iowa City} Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number over 80% median income TOTAL persons or households persons or households persons or households persons or households Persons or Households Our mission is to provide employment and training services which are not only beneficial to the primary recipient of services, but also optimize the benefit to the taxpayer/investors by careful selection, assessment, pre-training preparation and provision of supportive services to clients who are "most in need" and "most likely to succeed". Performance Measures - We intend to serve eight persons (ten if we can possibly "stretch" the dollars far enough) who, in our judgement, are likely to become self-sufficient providers for their families and who, without intervention to provide post-secondary training, would not achieve self-sufficiency. We anticipate that more than ninety percent of these persons will acquire unsubsidized employment within ninety days of program completion. Their entry level wages will average seven dollars and fifty center per hour in a position with benefits, a job capable of lifting the family out of poverty and starting them on their way to economic success. We anticipate that this wage per hour will be higher, however. This is because post-secondary training contributed to one-third of the Promise Jobs clients living in our six county area being able to leave FIP within the first quarter (October l, through December 31, 1997) with wages averaging $14.36 with the highest wage at $15.87. bo This project will be city wide and exclusive to Iowa City residents who have lived in Iowa City for a period of time specified by you, the grantor. We will not move people to Iowa City to utilize these funds. We have a generous CDBG grant from the State for rural residents. It is in metro Cedar Rapids and Iowa City where funds are especially short. Continued on next page L 11. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience wi~h program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). The East Central Iowa Employment and Training Consortium (ECIETC) is an Iowa "28-E" Consortium of Benton, Iowa, Johnson, Jones, Linn and Washington counties and the City of Cedar Rapids for the purpose of operating federal, state and local grant in aid programs of employment and training. The organization, a public agency, was founded in 1982 with the advent of the Job Training Partnership Act. ECIETC succeeded the Linn County CETA Consortium and the Area 10 Balance of State CETA programs, combined the staffs of the two predecessor's organizations and designated the City of Cedar Rapids as its administrative entity. Today ECIETC operates JTPA and Promise Jobs (Iowa's welfare reform program), as well as, Iowa's JTPA Senior Employment Program and the Non-traditional Occupations for Women Program in partnership with the University of Iowa. The Consortium is the highest performing JTPA program of the fifteen Iowa programs, having earned an incentive grant for exemplary performance every year since the inception of JTPA. The State of Iowa is among the best in the nation in JTPA program performance. Our Consortium has also been awarded the most incentive grant funding in all JTPA operators in the State of Iowa. This performance is based upon measurable and verifiable outcomes of service such as demographic characteristics of applicants and enrollees, entered employment rates, follow-up entered employment rates, wage at placement, follow-up wage at placement, etc. The Consortium's record of achievem6nt for Promise Jobs activity is equally stellar. We lead the State in total participation, of welfare recipients in the new welfare reform, percentage of welfare recipients working to offset welfare costs aPd leaving the progrpm for self-sufficienct employment. Continued on next page L :_.12. If funds are not awarded. will the pro~ct/program continue? Yes x No x Yes, the pcogram will remain in existence. As explained previou;;/, Promise Jobs is the employment and training component of Iowa's welfare reform effort calleQ the Family investment Program. L However, if no CDBG funding is available, then fewer Iowa City welfare families would receive (Continued) 13. If funds are awarded, will the project/program continue after the CDBG funds end? L L Yes X No X Current Promise Jobs funding is insufficient to enroll these individuals in the training that has been identified in their Family Investment Agreements. We will attempt to (Continued) Ust the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as saladHas, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, matedHal and administrative costs, etc. for construc- tion/rehab projects. Don't forget to Include the cost of an audit for any project over $25,000 and other items IMtad under Budget Considerations in the Subrectp~nt Guide. If other funds are used to implement the project, please list the sources, state If the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT .COSTS WHENEVER POSSIBLE. L L EXPENSE CATEGORY 1. Tuition, fees, books and supplies L 2, Transportation COBG FUNDS 12,800 1,382 BUDGET. BREAKDOWN Please place an X in box that applies. Type Status OTHER FUNDS LIST SOURCE OF OTHER FUNDS In-Kind Cash Antic. Cemm. L3 (mileage or bus passes) · Child Care 11,520 L L 4. THIS BUDGET CONTAINS NO STAFFING OR OVERHEAD COSTS OF THE OPERATION (I.E. INSURANCE; WORKER'S COMP, · AUDIT, ETC.) OF THE PROPOSED PROJECT. THOSE COSTS WILL BE BORN BY THE PROMISE JOBS PROGRAM'S ADMINISTRATIVE ALLOCATION TO THE CONSORTIUM. L TOTALS $ 25,702 $ ".:'. · J_15. List other groups or organizations that were asked to contribute to or fund this project: Promise Jobs will provide administrative costs and participant services. JTPA may provide services to those who don't complete CDBG. L I 10. continued Organizational Philosophy Create the greatest benefit for the taxpayer and the client by focusing resources upon those who probably could not succeed without intervention. Job Training Partnership Act Statement of Purpose It is the purpose of this Act to establish programs to prepare youth and adults facing serious barriers to employment for participation in the labor force by providing job training and other services that will result in increased employment and earnings, increased educational occupational skills, and decreased welfare dependency, thereby improving the quality of the work force and enhancing the productivity and competitiveness of the Nation. Promise Jobs The Promise Jobs Program is designed to provide Family Investment Program (FIP) applicants and recipients with opportunities to move to self-sufficiency through employment and to develop vocational skills needed to become economically self-sufficient. 11. continued The Consortium handles the assessment and training components of Promise Jobs with our major partner, Iowa Workforce Development, which generally handles initial orientation and monitored employment follow-up. The two agencies share the remainder of Promise Jobs component responsibilities. We have an effeetive~ cooperative relationship and long standing operational protocols and procedures, as well as written cooperative agreements through which we coordinate with the following agencies, which are stakeholders, partners and contributors to the Promise Jobs process: The Johnson County Department of Human Services; The IWD Promise Jobs Team; Neighborhood Centers of Johnson County; HACAP Family Development Services; Kirkwood Community College; The University of Iowa and other post-secondary institutions. We are best positioned to implement this training program. We are the primary service provider of employment and training services to welfare recipients in Iowa City. Our routing processes for assessment and screening include personal written attestation by the Promise Jobs client and corroborated by the training institution of all financial aid available to prospective candidates. We are also aware of Iowa City CDBG funding being utilized by other agencies. Given our comprehensive screening process, duplication of effort would require fraud on the part of the candidate or unilateral and uncoordinated disbursement of funding by ano=ner CDBG recipient agency to a Promise Jobs client already receiving Promise Jobs funding. Our cognizance of Iowa City's grants and our monitoring processes should prevent this eventuality. We require all of our Promise Jobs post-secondary training candidates to seek and exhaust financial aid possibilities (not including loans) before utilizing Promise Jobs or JTPA funding. Those who would utilize CDBG funding will not have overlapping or duplicativefunding. Time Line April 1, 1997 Selection/Assessment processes would be geared up for a mid-summer start date where appropriate to the client. July 1, 1997 Participants would begin classes for second summer term. August 27, 1997 A full complement of students would begin classes or continue at their time. September 15 - 30, 1997 Our counselors would monitor progress to assure that it is satisfactory. If a participant has some difficulty, perhaps tutoring, personal achievement or course change is appropriate. December 31, 1997 The fall term will be complete and we can offer a progress report at this time. continued on next page 11. continued January 15 - 20, 1998 February 1998 March 1998 May 1998 June 1998 End of Program report. 12. continued The winter term commences. Counseling adjustments undertaken. Mid°term progress report. Placement activity begins. End of Winter term. Placement activity becomes intensive for completers. End of Summer Term. Annual report of project progress. post-secondary training through this rop__gi~_~. Therefore fewer Iowa City families would be able to successfully compete for jobs creating self-sufficiency. 13. continued identify Promise Jobs clients who can complete their post-secondary training within the time frames of this grant. Due to unforeseen contingencies, if an individual was not able to complete his/her specified training within the time frames of this grant, then we would make every effort to identify other possible resources (such as JTPA funding) which would enable the individual to complete her/his training. Resources identified would be in addition to the student's available financial aid package. 14. Budget This budget contains no staffing or overhead costs of the operation of the proposed project. Those costs will be born by the Promise Jobs Program's Administrative allocation to the Consortium. The Consortium would utilize smaller amounts of funding but less funding would put the Consortium at a competitive disadvantage with other providers across the state which are completely funded or funded to a greater degree by state CDBG funding. A relatively smaller portion of our welfare constituency would transition to taxpayer status. Budget Total = $25,702.00 Classroom Training Costs: 1. Tuition, Fees, Books and Supplies $12,800.00 Sixteen terms ~ $800/term Tuition funding will only be utilized after all other financial aid has been expended. Terms eligible for funding with these dollars include: Summer, 1997 (if needed); Fall, 1997; and Spring 1998. Transportation: Mileage or Monthly Bus Pass $ 1,382.00 48 weeks ~ 30 miles/client x $.12 x 8 clients Childcare: $11,520.00 (Funding for childcare will only be utilized after all other financial aid has been expended.) Based on one child per student (some clients have more than one child.) $1.50/hour x 20/hour/week (= $30.00/week) x 48 weeks = $1,440.00 $1,400 x 8 clients = $11,520.00 16. 17. Have you received CDBG funding in the past? Yes x No (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional service loan and/or repayable loan?) If former · projects are underway or not yet completed please indicate how much funding is left to be spent or committed. Three years ago, the Consortium and its partners, HACAP and the Metro Area Housing Authority wrote for a ~edar Rapids CDBG grant and were awarded $15,000 to provide employment and training services to low !ncome youth. This grant was to be tied to an Iowa Youth Conservation Corps grant for which we applied simultaneously to provide work experience'within MAHPS Garden Gant and EcoYouth projects. We did not receive the Conservation Corps grant. Consequently, we linked the CDBG work experience activity with HACAP's existing Youth Conservation Program and the Consortium's in-school and out-of-school youth program. CDBG funds were used to pay the'wages of work experience and limited internship for ten participants at MAHPS and other Cedar Rapids private non-profit agencies. Seven of the ten enrollees went on to occupational skills training and unsubsidized employment upon leaving the employment subsidized by CDBG ninety days after leaving CDBG. One client was working Ruffalo and Associate, two were working for HACAP's weatherization program, one was working for First Data, one was working for the City of Cedar Rapids, one was self-employed as a carpenter and two were attending post-secondary training in JTPA or Promise Jobs. Two persons were not located. The Consortium operates an Iowa City STEPS CDBG program during the current fiscal year. Please find attached information about the costs of the 9 persons currently enrolled. $17,816.28 has been obligated for expenditure before July 1997. $3,170.72 remain to be obligated. We anticipate that $20,987.00 will be expended before July 1997. We anticipate 15 persons will have been served. Discuss your organization's policy for obtaining input from low-income persons potentiaily benefitting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence {such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. This grant submission will be approved by the East Central Iowa Employment and Training Consortium and the Private Industry Council during their next regular meeting. Both boards have been informed and approve of the CDBG grant submission. We will forward the minutes. We have a complaint process for any citizen regarding our delivery of program services. Our follow-up process provide clients an opportunity to feedback information about the quality of our services. L ppdcdbg\fndrqfrm .In APPLICATIONS SHOULD BE.RETURNED BY 12:00 NOON, FEBRUARY 5, 1997, TO: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 t- 0 CITY OF IOWA CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS 1. Name of Project: Youth Leadership Program R F-C ~'V ~i..~ ....... ' P.C.D. DF::PARTMENT [ 2a. Amount of CDBG Funds Requested $ ?N,NNN b. Loan $ N/A Grant $ ?N,0NN c. Type of Loan: (check applicable line) Principal and 3% interest (amortized loan) N/A Principal and No interest (amortized loan) N/A Principal and a balloon payment ~ Conditional Occupancy Loan (future repayment) N/A Declining Balance Lien (forgiven over time) M.I~ Name and Address of Applicant/Organization 4. Contact Person and Phone Number Community Corrections Improvement Association Linda Miller 951 29th Ave. S.W. (319) 398-3675 Cedar Rapids, Iowa 52404 Location of Proposed Project: Iowa City - Johnson County 6o Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs z__Public Facility/Service Needs Economic Development Needs Briefsumma~ ofthe proposed project: The Youth Leadership Program is a comprehensive 6 year prevention program. The program focuses on life skills, academics, character/leadership training, positive free time, and strengthening parental support. The mission of the Youth Leadership Program (YLP) is "to enable selected pre~teen youth t0 choose positive opportunities and activities that pro- mote individual growth and community leadership". The design of the YLP promotes youth development through experiental learning. The focus is on helping young people learn what to embrace rather than what to reject, and to make positive choices about all aspects of their life, both in the present and in the future. The goal of this program is to take a proactive apprroach to direct the youth participants toward a lifetime of meaningful work and responsible citizenship. The youth selected to participate in this program make a 6 year commitment. Presently this program has impacted the lives of 70 youth in the Iowa City/Johnson County area. There will be an addition'al 35-40 youth selected before the end of this school year. They will begin their 1st year with the summer program. The six year program format includes the following steps: Suaaaer Co~onemt: This portion of the program consists of a 6 week leadership training program designed to provide 20 hours of structured time each week. Transportation is pro- vided for the youth to and from their home for program activities. The summer program is staffed by counselors who are selected on their ability to role model the objectives of the program (partnership with the University of Iowa's Mens & Womens Athletic Depart- merits). The summer component ends with a 3 day retreat at the Boy Scout camp and a grad- nation ceremony. Continuing Development: (Year 1 & 2) The program enrollees continue to participate in the YLP during the school year--after school groups are held weekly. Large group activities are scheduled monthly, including time during the holidays and vacations. -- The program is strengthened by a parenting component that provides structured programming and interaction with all of the family members. Second Tier: (Year 3 & 4) This level pro-. motes community stewardship. In collaboration with several community organizations, severe_ options will exist for participants to donate their time to the Iowa City community during this summer: Iowa· City Recreation Center, Crisis Center, Iowa City Science Center, Children, Museum,' Safety Village, and Public Access are some of the options. Third Tier: (Year 5&6) ! During this final phase, participants will investigate the world of work. This portion is in the final planning stages. Worksite mentors and coordination with local youth employment agencies will be vital to this component. The program w6rks and coordinates with many of the existing youth agencies present in Johnson County monthly at a YLP planni~ committee; this also includes the school distric~and university. ~/ Why ~s this Proiect needed? How does the proiect address the priorities. $trateqms and Goals at CITY STEPS (include references to CITY STEPS objectives and priorities.} "A Matter of Time: ~,isk and Opportunity in the Non-School Hours" by :he Carnegie Corporation. ldent.ified unstructured and unsupervised time as a critical turning point. It is during ~ this time that our children sow the seeds of success or failure for achieving positive development. It only makes sense to provide the children with constructive, educational, and ~ntertaining activities to fill these empty hours. Experts agree that fifth grade is a 'good age to intervene with children who are possibly "at risk". At this age they are old enough to learn the values of leadership and teamwork, yet still relatively free from peer pressure. Experts believe 9hildren are left with 40% of their time unsupervised, unstructured, and unproductive. Today the economy requires both parents to work. According to the U.S. Census Bureau 61.1% of married women with children under the age of 6 are in the ~orkplace. As the children become older more women enter the workplace. Because the Community Corrections Improvement Association (CCIA) recognized this as a potential problem they collaborated with the Iowa City School District, University of Iowa's Men's and Women's Athletic Departments, and other youth serving agencies (see attacment) in Iowa. City/Johnson County to provide the positive youth programming of the YLP. The young people served in this program are not labeled "at risk". A more positive approach is used to recruit the youth who participate in this program; "potentially high benefit" youth. The youth are selected by elementary guidance counselors during the student's fifth grade year in school. It is tmper~tive to have this assistance and support of the school district, this is the first link between the family and the program. In relation to CIT~f STEPS this program offers: Public Services that includes and reenforces the family unit, a place for children to go with positive youth programming with a 6 year commitment, provides transportation for the youth to and from their to home to YLP activities,and provides character training and educa- tion with th~ "how tos" of Leadership and team building. In conjunction with this curricu- lum, the youth are presented with programming that provides.anti-drug/gang information. 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. The Youth Leadership Program staff has planned to institue an attitudinal survey with each new In-Take (client) into the program. Additionally this survey will be conducted each year until graduation to measure differences; progressions as well as digressions. This survey will measure attitudes regarding school, drug and alcohol use/abuse, teen pregnancy, com- munity involvement, and self-esteem. The program director will confer with the Iowa Sub- stance Abuse Consortium to develop and/or find an age appropriate instrument. We will also track the number of referrals that are made for substance abuse counseling, juvenile court, and number of teen pregnancies. To date the YLP has conducted evaluations on the staff and program through parent and par- ticipant interviews. Included in this process were the schools, agencies, and other part- netships. Likewise, all expert opinion agrees chat positive youth programming is the answer to reduced numbers in juvenile problems. !s'7 l0 LJst goal{s) of this proleCt. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (please see attached income Guidelines for iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number over 80% median income TOTAL persons or households persons or households persons or households persons or households Persons or Households Youth Leadership Program Demographics: 64 active youth-participants: Males 33 Females 31 Low income 35 Moderate Income 14 High Income 13 Refused to Answer 2 55% 22% 20% 3% Caucasian 48 Female Head of Household African American 7 Spanish/Mexican Amer. 4 Asian 5 20 Family Disruption 15 Both parents work FT Behavioral Disability 2 Physical'Disability 3 Learning Disability 8 Emotional Disability 7 32 11. General Description of Activities: GOALS OF PROJECT - SEE ATTACHED Ust major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time- needed to carry out the project). SEE ATTACHED ~2 If funds are notawarded, will the project/program continue~ Ye~___Z._ No~ However, this funding will help provided to the youth and their families. to increase ~he caliber of services 13. If funds are awarded, will the project/program continue after the CDBG funds and? Yes. X-- No . The agencies represented on the YLP planning committee are committed obtaining long term funding Car the progr;m. 14. List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction coats, material and administrative costs, etc. for construc- tion/rehab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please llst the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. [EXPENSE CATEGORY RDtrea~.~SA jSupplies _Graduation CeremorLy TransportJrion * Program Director .25 Prozram Coordinator Program Counselors Insurance CDBG FUNDS 1,000.00 8,500.00 IMeals 7,000.00 BUDGET BREAKDOWN Please place an X in box that applies. Type Status OTHER FUNDS LIST SOURCE OF OTHER FUNDS In-Kind Cash Antic. Comm. $3,230.00 BSA X 8,117,70 2,394.87 CCIA to ke Jeterm~ned CCTA 16,258.43 CCIA ~5~040.~ CCIA 9~6.00 BSA 1,126.53 CCIA X X X X X TOTALS $ 20,000.0C $67,103.85 .... 1 5. List other groups or organizations that were asked to contribute to or fund this project: ' A donatzon was received from General Mills for this FY. YLP submitted an application for Decat last year and was de~ied, another application was submitted this year also. _ An application was submitted to the IOwa City Pilot Club for t-shirts. Other funds are provided by the Criminal Juvenile Justice, Crime Prevention Grant. The CCIA will reapply for this funding and continue to secure other outside funding sources. * A concern is the cost for transportation. The program staff has already requested bid~ from other. providers. : Cost per child for the Iowa City Youth Leadership Program is $787°24 The YLP is a cost effective program if you compare it to the cost of juvenile detention services or adult incarceration. The cost to house a child at the .Linn County Youth Shelter is $147.92/day, with the average stay being 13.35 days, or $1,974.73o CITY OF IOWA CITY FY 98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FOR REQUEST FOR NON-HOUSING PROJECTS (10) Goals of the Youth Leadership Program: 2. 3. 4. 5. 6. 7. An appreciation of ones greater self-potential Development of self-awareness Positive role models for their peers. younger and older A deterrent from juvenile crime, drug/alcohol use and abuse A deterrent from school truancy A deterrent from teen pregnancy A deterrent from racism and violent behavior (11) General Description of Activities: As described in #7 this program supports the participating youth for seven (7) years. activities that have been presented in the Iowa City Program include: Some of the MECCA - Substance Abuse Awareness Iowa City Police Dept.- Gang Awareness presented by Officer Sid Jackson Congressman Leach - How to Be a Leader University of Iowa/United Action for Youth o MacBride Rope Course Mayor's Youth Employment Program - "Project Wheel" starting June 1997 University of Iowa - Tour of campus and athletic department YLP Staff ~ Conflict Resolution This programming assists in teaching and providing information to youth that will enable them to avoid high risk behaviors. It introduces the youth to positive role models of all ages and walks of life, offering them examples and opporumities of positive life choices. Project implementation: A) Elements: Youth Leadership Program Staff Community Parmerships (agencies, schools, and businesses) VISTA Volunteers CDBG PROPOSAL CONT. (11) cont. Time Schedule ' see attachments a, b, & c. B). N/A C). Personnel involved in carrying out the project and related experience with program and project implementation: Program Director, Lisa Rose - Resume attached (attachment D) Program Coordinator - to be ~red - see attached, d, job description. The CCIA in its commitment to the Iowa City Johnson County Program has decided to hire and staff the program with a full time coordinator and 2 part time site coordinators. This is a financial commitment from the CCIA to the Iowa City program and community to guarantee program success and integrity. Summer Counselors (University of Iowa Student Athletes) D). Amount of Volunteer and Agency staff time; It is the philosophy of this organization (CCIA) and program, Youth Leadership to collaborate and create partnerships with existing businesses and agencies rather than recreate the wheel. We have experienced great success in this during the past 2 years. attachment a YOUTH LEADERSHIP PROGRAM TIME-LINE Youth Selected by Elementary School Guidance Counselors 6th 7th 8th 9th loth 11th 121tl- Youth receive Certificates of selection Home visit completed in home by YLP staff Youth participate in an 8 week summer program which includes a camping retreat. Youth and their families are invited to an end of the summer program graduation. Youth participate in weekly after school groups. Parents plan and coordinate Family Fun Nights throughout the school year which all youth and their families are invited to. Youth receive tutoring as needed or requested by the schools. Youth participate in an 8 week summer program designed around Community Stewardship. Youth select and plan their celebration of summer graduation. Youth participate in an 8 week summer program designed around Community Stewardship. Youth receive stipends for their work. These grades are still in the development phase. However, the collaborations we are making center around college preparation and school to work transition. Upward Bound is interested in working with us during these years to prepare the youth for college. We also have approached YrP about possible collaboration with the school to work component. Another area we will pursue will be to train our high school youth to tutor our younger youth in the program. Youth Leadership Program _ Coordination with Local Agencies Areas of Mutual Concern attachment b Grant Wood Area -- Ed. Agency C.R. Police Department -- Mayors.Youth United. Action for _ Youth Iowa City Comm. School. District _ Marion Schools 0 0 Tama Schools C.R. Comm.. Schools Are~ Substance Abuse Council: Uaiversity.of " University Kirkwood Comm. ' College Boy Scouts of America .... Big Brotherq/Big 0 Dept of Correctional Services CClA YouthsLeadership. Program '0 .0 O Youth Leadership Program / PALS TIME- LINE" Advertise for mentor administrator Interview for mentor administrator Hire mentor administrator Assign project assistant Mentor Steering Committee Meeting Youth Setectecl by Schools Select PALS Evaluator Develop mentor recruitment strategy Develop training materials Develop screening procedure Develop maxciting procedure Develop brochures State of IA Alternative High Schools Presentation Grant Wood AEA State-wide Presentation Recruit mentors Interview mentors Interview youth\parents Background checks completed Mentor Training and Orientation PALS Presentation to school counselors Match youth with mentors Parent\Mentor Mtg. Mentor\youth Mtg. Match follow-up PALS activity (4 training sessions yearly after Dee. 97) Match follow-up Develop career exploration Mentor in-service training (4 training sessions yearly after Dec. 97) Feb. April May June July Aug attachment c Nov Dec. On- Going 1998 1997 1999 0 0 0 0 LISA ROSE 777 PAi~ALTA ROAD SPRINGVILLE, IA 52336 854-6404 attachment D CAREER SUMMARY Demoteinfrared accomplishments in planning, developing, and managing new programs. EDUCATION B.A., Dana College, Blair, NE Major: Social Work/Psychology/Sociology cure laude COMPLETED GRADUATE STUDIES Iowa State University, Ames Iowa, Coomseling PROFESSIONAL EXPERIENCE Program Director, Youth Leadership Program Cedar Rapids, Iowa Currently providing overall management and coordination of the Youth Leadership Program, a comprehensive proactive program to promote positive youth development to "potentially high benefit" 5th and 6th grade youth. Youth Services Supervisor, Linn County Youth Shelter Cedar Rapids, Iowa ' Managed the day to day operation of the Shelter which provides temporary care for court- ordered youth (aged 12-17). Youth Counselor, Linn County Detention Center Marion, Iowa Supervised the daily activities of delinquent youth, implemented behavior management program, and provided crises intervention. Owner, Instructor of the Rose School ot~ Suzuki Piano Hiawatha, Iowa Provided piano instruction using the Suzuki Method. ACTIVITIES/INTERESTS Head Organist Lutheran Church of the Resurrection, Marion Iowa Member of Kiwanis, Music, Gardening, Excercise attachment d JC8 DESCRIPTION POSITION: Program Coordinator TERRITORY: Cedar Rapids - Iowa City - T~m~ - Marion SUPERVISOR: Lisa Rose, Program Director Youth Leadership Program Cfr_NEP~L POSITION DESC~iIFTION: Manages the activities and supervises the counselors of the Youth Leadership Program (YLP). Is responsible for continual implementation, evaluation and assessment of the program. Reports to the Program Director for operational deci si OhS/COnsul tat i OhS. EX~S OF W~3RK: (Illustrative Only) Supervises Site Coordinators and Youth Counselors in the summer program, school- year component and externship component of YLP. Assists in formulating and implementing YLP philosophy; and ensures adherence to the goals, policies, and procedures of YLP. Is actively involved in the interviewing ~ selecting of interns and candidates for the counselor positions. Works with site coordinators to assess counselor abilities and work performance and ensure that staff potential is effectively utilized. Helps to coordinate and implement the summer program, school-year component, externship component, parenting component and mentoting component. Assumes responsibility for the decision making and coordination of efforts to address emergency situations. Ensures that all required reports and forms are completed in an accurate and professional manner. Is a resource to school personnel, makes home visits as required. Will include some evening and weekend hours. Will include some travel. DESIRED ~, SKZLLS, AND ABILITIES: Thorough knowledge of the social sciences. Knowledge of community resources. Working knowledge of group dynamics, behavior management and counsel ing techniques. Knowledge of the principles and practices for staff supervision and program deve 1 opmen t. 'Ability to assess emotional/physical needs of youth. Youth Leadership Program Site Coordinator att:a¢lment: d Position Posting Snmmary of Cla.qsification: Coordinates~manages the activities and supervises the counselors at assigned site of the summer component of the Youth Leadership Program (YLP) and the school-year component of the program (Family Fun Nights, after- school groups and Youth Activities). Responsibilities: · Coordinates and manages the YLP summer site for the YLP. This includes transportation, food catering, emergency situations and parent communication. Completes home visits with the youth selected into the program. Supervises Youth Counselors in the summer program, school-year component and externship component of YLP. Assesses counselor abilities and work performance and ensures that staff potential is effectively utilized. Facilitates after-school groups. Coordinates the Family Fun Night (approx. four per school year). Coordinates monthly activities for the large group of youth leaders (approx. four per year). Assumes responsibility for the decision making and coordination of efforts to address emergency situations. Atten~ YLP planning committee meetings and staff meetings as required. Ensures that all required reports and forms are completed in an accurate and professional manner. Is a resource to school personnel working with YLP youth. Will include some evening and weekend hours. Implements YLP philosophy; and ensures adherence to the goals, policies, and procedures of YLP. Qualifications: (Knowledge\Abilities\Skills) Working knowledge of group dynamics, behavior management and counseling techniques, Knowledge of the principles and practices for staff supervision. Ability to assess emotional\physical needs of youth. Ability to function as an effective leader in a team approach. Ability to establish and maintain positive professional relationships with subordinates, co-workers, other professionals, parents, and youth. Ability to receive, process and communicate information both orally and in writing. An awareness of current stresses\problems facing youth and a basic understanding of the modem principles and practices involved in addressing these issues. Ability to use sound judgment in application of program guidelines to a wide variety of situations and behaviors. Minimum Training and Experience: Bachelor's degree in the social sciences, education or a related field; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Experience working with youth required. Requirements: Valid State of Iowa Drivers License required. Certifications required after hire are: Mandatory child abuse reporting, medication dispensing and Standard First Aid. Rate of pay: $3,500 - $4,500. Contact Personl Lisa Rose, Program Director, Youth Leadership Program, 901 29th Avenue SW, Cedar Rapids, phone number (319) 398-3907. Send application and resume to the above by March 8, 1996. 16. Have you received CDBG funding in the past? Yes~ No ][ (If Yes, what yearIs) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional service loan and/or repayable loan?) If former projects are underway or not yet completed please indicate how much funding is left to be spent or committed. 17. NOT APPLICABLE The YLP evaluates the program on an on-going basis. The selected youth complete formal and informal surveys of the program. Parents also will complete surveys on whether the program goals are being accomplished. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. In 1997 attitudinal surveys will be given to the youth pre-program and then again at the end of the summer. YLP also has a regularly scheduled parent's meeting to plan events and to discuss issues of concern. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUA'RY 5, 1997, TO:. City of Iowa City Dept. of Planning & Co~nmunity Development 410 E. Washington St. · Iowa City, IA 52240 CITY OF IOWA CITY FY98 CDBG and HOME FUNDING REQUEST FOR ALL HOUSING PROJECTS Project Name: Greater Iowa City Housing FellowshiE Type of Project: Scattered Site Affordable Rental Housing GENERAL INFORMATION 1. Lead Applicant Name Greater Iowa City Housing Fellowship Applicant Address Contact Person Phone Number P.O. Box 1402 Iowa City. IA 52244 Maryann Dennis Title Administrator (319) 358-92_12 D Secondary Applicant (if applicable) Applicant Address Contact Person Phone Number N/A Title o Type of Applicant (check one): X Community Housing Development Organization (Appendix A) Private non-profit organization Private for-profit, individual or partnership applicant Public Organization Federal Tax Identification Number: 42-1362432 Amount of Funds Requested HOME $ grant CDBG $ grant $ 380.670__ loan $ loan If loan requested, please indicate the applicable loan term: Principal and :5% interest (amortized loan) X Principal and 0% interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment)~ Declining Balance Lien (forgiven over time) 2 6, Provide a brief description of the propelled project (please limit response to this space only). This project will add 18 affordable, scattered site rental housing units to the Iowa City housing stock. Existing properties in need of moderate rehabilitation will be acquired. Properties that, when rehabilitated, will contribute to neighborho6d preservation will be targeted. All properties will be located north of Highway 6. Market searches will include condominiums in multi-family complexes, duplexes and single family homes. The proposed per unit cost is $87,850. Other sources of funding include private financing, State of Iowa HOIV1E funds and AHP funds from the Federal Home Loan Bank. As a Community Housing Development Organization, it is the mission of Greater Iowa City Housing Fellowship to increase the availability of and access to affordable housing in Iowa City. GICHF will own and manage the rental units. As a non-profit owner, GICHF will ensure that the units will remain affordable for a minimum of forty years. 7. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) SEE ASTACHED 2A Fiscal Year Funds Received Budgeted Amount Amount Expended (to date) 8. Briefly describe your 'organizational goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City. It is the mission of GICHF to increase the access to and availability Of affordable housing in Iowa City. GICHF has placed 25 units of affordable rental housing in service. An additional seven units will be acquired within the next six months as funded by FY97 City of Iowa City HOME and CDBG funds. Funding has been secured to construct 16 rental units in partnership with a local, for profit developer. After debt retirement on GICHF owned units, rents will be set to cover operating and reserve costs. Rents will then be within the affordable range for many very low-income households without other forms of assistance. Community volunteers are actively recruited and regularly complete maintenance on GICHF owned properties. The Security Deposit Loan Program (SDLP), in conjunction with First National Banks has assisted over 150 very low-income households to access housing. The SDLP provides no interest, one year loans for security deposits based on the availability of funds. 170 Please list amount of CDBG and/or HOME funds received within the last three fiscal years and the status of the project(s) undertaken (City fiscal year July I to June 30) Fiscal Year Fu'nds Received Budgeted Amount Amount Expended(to date) CDBG FY95 $ 8,000 $ 8,000 CDBG FY97 $ 25,000 $ 25,000 HOME FY95 $ 40,000 $ 40,000 HOME FY95 $ 25.000 $ 25.000 HOME 1:'Y'96 $ 5,000 $ 5,000 HOME FY 96 $100.000 $ 100.000 HOME b"Y97 $171.490 $171.490 HOME FY97 $107,400. $ 48.000 Describe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehabilitation, tenant based rent assistance or downpayment assistance) and number of units to be funded. GICHF will acquire existing properties in need of moderate rehabilitation scattered throughout Iowa City and located north of Highway 6. GICHF will attempt to target properties. that, with rehabilitation, will contribute to neighborhood preservation. The types of units to be purchased and rehabilitated will range from condominiums in multi-family complexes to single family homes. Per unit acquisition costs are the average listing price of the lowest priced two bedroom condominiums and three bedroom single family houses from the December 11, 1996 Multiple Listing Service. This project will add 18 units of affordable rental housing to the stock in Iowa City. 10o Ple~ise describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. SEE AT/~ACHED 3A Source and Amount of Funding Requested Use of Funds Iowa City (CDBG) 'Iowa City (HOME) State of Iowa (HOME) Iowa Finance Authority (state) Low Income Housing Tax Credits {federal) Private Financing Applicant\Owner Equity or Cash Private Foundation(s) Tax Increment Financing (Iowa City) Tax Abatement or Exemption (Iowa City) Volunteer Labor and\or In-kind Donations Other: Total of Private Funds Total of Public Funds TOTAL FUNDS REQUESTED Expected Public Subsidy Per Unit #For rental housing projects only, please include a proforma with this application* 10. Please describe, in detail, the proposed so,urces and uses of funds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). Where possible provide documentation for project costs. Source and Amount of Funding Requested Iowa City (CDBG) Iowa City (HOME) _$380,670 State of Iowa (HOME) $380,670 Iowa Finance Authority (state) Low Income Housing Tax Credits (federal). Private Financing $729,960 Applicant/Owner Equity or Cash Private Foundation(s) Tax Increment Financing (Iowa City) Tax Abatement or Exemption (Iowa City) Volunteer Labor and/or In-Kind Donations _ $7,161 Other: AHP Grant, FHLB $90,000 Use of Funds Acquisition, Rehab, Carrying Costs_ Acquisition,Rehab, Developers Fees Acquisition HOME Match General Maintenance Rehab Total of Private Funds Total of Public Funds TOTAL FUNDS REQUESTED Expected Public Subsidy Per Unit *For rental housin~ nroieets only, $ 819,960 $ 761,340 $ 1,581,300 $ 42,297 please include a proforma witfi this application* 11. Program regulations require a 25% match for HOME funding only, Describe how your organizati0.n or the proposed project will help the City of Iowa City meet. this match requirement for local HOME,funds. ,If the proposed project, is requesting HOME funds from the State of Iowa please describe how the project. will meet this adclltlonal matching requirement without the use of City matching funds. (HOME Funds Requested $ 386,670 X .25 = $ 95,] ~;R Required Match Potential match sources for local and State HOME funds (eligible amounts to be determined by staff): · property tax exemptions on proposed project · interest payments by GICHF on Transitional Housing unit at 415 Douglass Street · voluntary labor · contributions of professional services to HOME project'(i,e. contributions from Realtors, Attorneys, Appraisers) · Federal Home Loan Bank AHP Grant 12. Briefly outline the proposed ¢ime table for the commitment and expenditure of the funding being .requested (include other.project factors such as rezoning or applica- tion for other public\private funding),. ., Date Activity July 1, 1997 Beginning of City Fiscal Year 1. Secure funding from City of Iowa City 4i97 2. Secure funding from FHLB 4/97 3. Secure private mortgage financing 6/97 4. Secure funding from State of Iowa HOME funds 8/97 5. Identify properties, make pumhase offers 8/97 to 10/98 6. Complete rehab. plans and specifications 10/97 to 10/98 7. Purchase properties, execute mortgages 8/97 to 10/98 8. Advertise for rehab. bids, award rehab. contracts 8/97to 10/98 9. Market units, screen tenant applicants 8/97 to 10/98 10. Monitor rehab. activities, make progress payments 8/97 to 1~98 1 1. Conduct final inspections, secure rental permits, place units in sen, ice9/97 to 19.2/98 12. Project close-out 12/98 1 3. Please provide evidence of your organization's capacity and experience to"unde/take and complete the proposed project within the established time table. GICHF is currently the only non-profit organization devoted solely to providing permanent, safe, decent affordable rental housing in Johnson County. GICHF currently has fifteen permanent member congregations and representatives from four local human service agencies that select the Board of Trustees. The Housing Fellowship has been awarded funding from local and State HOME Program and CDBG funds. GICHF received an AHP grant from the FHLB. Through a cooperative effort with the City of Iowa City, a local lending consortium has been established. First National Bank is the lead lender of the consortium, which consists of all private lenders in Iowa City. GICHF has acquired and rehabilitated or constructed 25 affordable rental units scattered throughout Iowa City. Funding has been secured to construct 16 rental units in partnership (vith a local, for profit developer. GICHF is currently developing owner-occupied housing units for low income households. GICHF manages the rental units and ensures compliance with governmental contracts. GICHF currently employs one full-time Administrator and one full-time Compliance Manager. 14. 5 Why is this project needed? Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Plan; CITY STEPS states that the rental costs in Iowa City are very.high. The influx of University students saturates the rental housing market widi consumers, causing an increased demand for rental housing, especially the affordable units. Very low vacancy rates act to increase the cost of both rental and owner .. occupied housing. Simply stated, demand exceeds supply. Additionally, Iowa City is the home of a highly educated, professional and academic work force. A high median income, $49,400 (family size of four), above general levels prevailing in Iowa, is generated by salaries paid to the professional work force. This translates into a demand for larger homes which, in turn, raises !and values. According to CITY STEPS, "The emphasis in Iowa City's strategy is on housing, with six of the ten priority activities targeted at improving housing conditions or availability for lower-income or homeless households." The top two priorities of the STEPS plan are: the acquisition of land and/or construction of rental units; and rehabilitation of existing housing stock. There is also a need in Iowa City for rental'units that are conducive to family living. Many rental units constructed in this area are configured for non-related student households. That is, units tend to have many bathrooms and bedrooms, small kitchens and limited common areas. The Housing Advisory Committee at GICHF has identified the need for units designed for family living as a priority. This project will add 18 additional affordable rental units conducive to family living to the current Iowa City stock. The units will be rehabilitated so that the units are in a safe and decent condition. GICHF will maintain the units as affordable over time. 15. Discuss your organization's policy for obtaining input from low income persons potentially benefiting or affected by the proposed project and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. As a CHDO, at l~ast one third of GICHF's Board of Trustees represents the low-income community. GICHF established the Housing Advisory Committee on March 9, 19cy2. The Committee serves in an advisory capacity to the Board of Trustees as to the design, configuration, and management of affordable housing owned and managed by the GICHF. Committee members include two current GICHF tenants, the Administrator and the representative from the Neighborhood Centers of Johnson County. The Committee is most active during the planning stages of projects. The advice of the Committee is incorporated into decisions made by the Board during the planning and implementation of affordable housing projects. Attached is a copy of the minutes from the Board of Trustee meeting of January 13, 1997 approving this funding request. 16. As best as you can, please indicate the number of persons or households that will benefit from the proposed activity\project by income category (see attached table for income Guidelines for Iowa City)° Num6er between 0 - 30% median income Number between 31 - 50% median income Number between 51 - 80% median income Number over 80% median income TOTAL persons or(households) persons or(households) persons or(households) persons or households Persons or ~1ouseholds) Based on current GICHF tenant demographics. 17. As accurately as possible please describe how outcome data indicates that the project objectives can be met. Stable, affordable housing keeps kids in school and adults on the job (The New York Times Magazine, October 20, 1996). Tenants that will occupy the rental units developed as a result of this proposal will not pay more than 30% of their gross income for housing expenses (including utilities). This will result in a decrease in the number of cost-burdened households. This project will increase accessibility of affordable housing for HUD Section 8 certificate holders. Upon debt retirement on the rental units, rents are set at a level covering operating, repair and replacement costs. The units are then available to very low-income households without reliance on rental assistance. This increases the stock of affordable housing in our community. GICHF is experienced in the implementation and compliance of HOME and CDBG projects. Similar projects of acquisition and rehabilitation of affordable rental housing have been successfully completed within contracted timelines. · DUE FEBRUARY 5. 1997 AT 12:00 NOON City of iowa City Department of Planning and Community Development 410 E. Washington Street (319) 356-5230 GIC~?F Pro-forma page 1 0 r~ m GICHF ?ro-forma page 2 ~t ~t ~) ,oo -.4 GICHF Pro-forma page 3 GICHF Minutes 1-13-97 GREATER IOWA CITY HOUSING FELLOWSHIP St. Andrew's Presbyterian Church January 13, 19911 Present: J. Anderson, C. Eastham, K. Hanick, T. Klingenberg, R. Medsker, M. McCue, S. Raffensperger, C. Rumsey, P. Santangelo. R. Wagner: J. Black, Tracy Voparil Staff: M Dennis. Representative ti'om St. Mary's: Susan Whitsitt CONSENT CALENDAR R. Medsker moved and M. McCue seconded the adoption ot'the consent calendar. It was adopted. STAFF REPORT: see written report. The Board expressed gratitude to Susan Tidwell and their appreciation for her many contributions. Mary Ann has a number of applications for the position. The United Way presentation last Thursday went well. J. Black was there to answer questions, along with Mary Ann. Mary Ann received favorable feedback on the presentation from several people. C. Eastham commended Mary Ann for her persistence in working on the financing of the Acquisition and Rehab project over many months. Besides the closing on the Diana St. property this week, we will close on one on Arehurst in 10 days. Besides the volunteers from the fraternity Mary Ann has a community service person who will roll posters. 1997 OPERATING BUDGET M.McCue moved and R. Medsker seconded a motion to approve the 1997 Operating Budget as presented by the administrator. Mary Ann called attention to several points: The cash inflows listed under 1996 are not final figures because we don't have final December figures. The 1997 figures only include what we know now about both Inflow and Outflow and don't include any new projects. The $9500 figure is what was requested from United Way. We have requested to pull $28,332 out of the Acquisition and Rehab grant for Developer's Fee-from the Iowa HOME grant. The state is willing for us to do that and with the prices of houses we have purchased so far we should be able to do it. We need to sell 500 posters in 1997 to meet the budget mnount. $20,000 inflow for Owner Occupied houses assumes that we can build 4 houses for $70.000 each and sell them for $75,000. In the monthly reports the cash on hand includes damage deposits; in this budget that is removed since it is not money we can use. Salaries include $30,000 for Mary Ann and $18,000 for the new compliance officer. We still owe some to S. Tidwell but will not have a January salary to pay which should make the number about right. K. Hanick made the motion and T. Klingenberg seconded that the Executive Council be responsible for naming the chair and members or the other committees and approving changes in membership on an ongoing basis. The motion passed. M. McCue made a motion and S. Raffensperger seconded Io adopt the position description for Trustees developed by the Recruitn~ent and Orientation Committee. Attention was called to the expectation of Trustees serving as an information link to an organization, along with a representative. T. Vopm'il asked about the section about" intruding into issues that are the responsibility of the administrator." M. McCue explained that this isn't something that has been a concern but was taken from board training materials and is to prevent micro-lnanaging by boards. The motion camed. M.McCue made the motion and S. Raffensperger seconded that the position description for Representatives of Permanent Members be adopted. The motion passed. M. McCue reported on the conunittee's plan for the Annual Meeting and Orientation session. The committee plans not to nominate people to replace the Trustees whose terms are up or who have resigned until we revise the by-laws and decide on the size of the Board. M. McCue will write a letter to the current representatives about the Annuai Meeting and to those members who don't have a representative at this time, asking them to appoint one. The Orientation session will include an activity for people to get acquainted and refreshments. J. Anderson reported that the Human Resources committee discussed salary increases for both staff before Susan resigned; the amount of Mary Ann's salary is in line with their discussion. D. Miller who chairs the committee does not want to be nominated when her term is up next month and J. Anderson is planning to resign; they will need to be replaced on the committee. CDBG/HOME Application Discussion The applications are due 2-5-97, before we meet again. We discussed what types of projects to apply for. The Board consensus was that we apply for another Acquisition/Rehab project. We should also consider applying for a parmer project with one of the local agencies who have expressed interest in our acquiring housing and serving as owner/property manager, if this is feasible in the time available for preparing applications. COMMUNITY ORGANIZATION DAY A sign up sheet was passed around for members to volunteer on February 1 at Old Capital Mall to explain our program and sell posters. The meeting was adjourned. CiTY O? IOWA CiTY FY98 CDBG and HO,~E FUNDING REQUEST FOR ALL HOUSING PROJECTS Project Name: Type of Project: Habitat for Humanity Site Land Acquisition Purchase GENERAL INFORMATION Lead Applicant Name Applicant Address Contact Person Phone Number Iowa Valley Habitat for Humanity 2701 Rochester Avenue, Iowa City, IA 52245 Nancy Stensvaag Title Executive Director (31~)337-8949 Secondary Applicant (if applicable) Applicant Address Contact Person Phone Number N/A Title Type of Applicant (check one): Community Housing Development Organization (Appendix A) Private non-profit organization Private for-profit, individual or partnership applicant Public Organization Federal Tax I'dentification Number: 58-1285159 Amount of Funds Requested HOME '$ 46,000.00 CDBG $ grant $ loan grant $ loan If loan requested, please indicate the applicable loan term: Principal and 3% interest (amortized loan) Principal and 0% interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) 2 Provide a brief description of the proposed project (please limit response to this space only). Iowa Valley Habitat for Humanity plans to purchase three building lots in Iowa City. Three single-family units will be constructed on these lots largely by volunteers and %he families selected for home ownership. The target families will have incomes between 30-50% of median. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July I to June 30) Fiscal Year Funds Received 0 Budgeted Amount Amount Expended (to date) 0 Briefly describe your organizational goals for providing or a~sisting preservation or expansion of affordable housing in Iowa City. Iowa Valley Habitat for Humanity goals are: in the To provide safe, clean shelter in partnership with families willing to contribute 500 hours of sweat equity. To create community awareness of the need for permanent housing for families with low/very low incomes. To encourage community participation in providing housing for/with families in need. To use, recycle building materials that otherwise may be discarded° Describe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehabilitation, tenant based rent assistance or downpayment assistance) and number of units to be funded. The request is for site acquisition° The sites will be identified over the next few months. Habitat plans to construct three new units of permanent housing for families. Most of the materials will be donated or obtained at a discounted rate, and most of the labor will be provided by volunteers, as well as the selected families and their friends. 10. Please describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed proiect to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. Source and Amount of Funding Requested Iowa City (CDBG) Iowa City (HOME) State of Iowa (HOME) Iowa Finance Authority (state) Low Income Housing Tax Credits (federal) Private Financing Applicant\Owner Equity or Cash Private Foundation(s) Tax Increment Financing (iowa City) Tax Abatement or Exemption (Iowa City) Volunteer Labor and\or In-kind Donations Other: Use of Funds 0 $11,500.00 $34,500.00 0 0 $135,000.00 $7,500.00 (500 hrs x $5 x 3 families) N/A at this time 0 0 $120,000.00 $3,000.00 (donated materials) Total of Private Funds Total of Public Funds TOTAL FUNDS REQUESTED Expected Public Subsidy Per Unit $ 135,000.00 $ 46,000.00 $ 46,000.00 $ 15,333.00 cash, $130,000.00 other #For rental housing Droiects only, please include a profor. ma with this application" 11. Program regulations require a 25% match for HOME fundino only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how 'the project will meet this additional matching requirement without the use of City matching funds. (HOME Funds Requested $ 46,000.00 x.25 = $ 11,500o00 Required Match The match will be met with: Donations of materials: Homeowners sweat equity: Volunteer labor: Cash contributibns: $3,000°00 $7,500.00 $120,000.00 $135,000.00 (~ $1,000.00/unit') (~ $2,500.00/unit) (~ $40,000o00/unit) (~ $45,000.00/unit) 12. Briefly outline the proposed time table for the commitment and expenditure of the funding being requested (include other project factors such as rezoning or applica- tion for other public\private funding). Date Activity July 1,1997 Begin~ng of City FiscalYear Present-Summer 1997 The Family Selection Committee identify prospective homeowners Notification of receipt of funding-Fall 1997 Identification of lots July 1997-June 1998 will Purchase of 3 sites Note: Our intention is to have all .three sites purchased and construction to have begun (if not finished) by 'close of 1997. 13. Please provide evidence ofyourorganization's capacity and experienceto unde~ake and completethe proposed project withinthe establishedtimetable. Iowa Valley Habitat for Humanity has completed four single-family homes. It currently has funding committed for construction costs of two homes and expects to complete the units during 1997, with the assistance of the site acquisition grant. 14. Why is this project needed? Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Plan. This project is needed because, Habitat, working in part- nership with families in need, makes home o~nership possible for families between 30-50% of median income. Families in this income range generally have no permanent housing and use a very high proportion of %heir income to secure often inadequate housing. This addresses the priorities, strategies and goals cited in CITY STEPS by: 1o Providing up-dated and safe housing for families of very low income. 2. The housing units meet City and State building codes and are energy efficient. 3o Habitat creates a permanent stream of housing by using mortgage payments to fund future housing units. 15. Discuss your organization's policy for obtaining input from low income persons potentially benefiting or affected by the proposed project and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. Habitat openly invites families %o apply for housing through radio advertisements, posters, and congregations. The Family Nurturing Committee will assign selected families a liaison who will assist the families up to and through completion of the project, and will answer questions and identify family concerns. Once a unit is completed, families are invited to parti- cipate in the Habitat Homeowners Association, which provides on-going support to each other and direction to the Habitat Board. Enclosed 'is a copy of the Preamble of Iowa Valley Habitat for Humanity Bylaws. Pleasenote points B and C. 16. As best as you can, please indicate the number of persons or households that will benefit from the proposed activity\project by income category (see attached table for Income Guidelines for Iowa City). Number between 0 - 30% median income Number between 31 - 50% median income Number between 51 - 80% median income Number over 80% median income TOTAL 3 3 persons or households persons or households persons or households persons or households Persons or Households 17. As accurately as possible please describe how outcome data indicates that the projectobjectivescan be met. Project objectives, as stated in the Bylaws of IVHFH (B & C), are: (B) to enhance. the dignity and worth of human beings in need through the provision of decent, safe, and affordable housing, and, (C) to work in cooperation with other agencies and groups which have a kindred spirit. Outcome data which will show that the project objectives can be met, are: 1. The purchase of three building sites° 2. The creation of three units of housing. 3. Three families with incomes between 30-50% of median income purchasing the houses from Habitat~ DUE FEBRUARY 5, 1997 AT 12:00 NOON City of Iowa City Department of Planning and Community Development 410 E.' Washington Street (319) 356-5230 July 1993 THE BYI,AWS of IOWA VALLEY HABITAT FOR HUMANITY PREAMBLE Iowa Valley Habitat for Humanity shall seek to sponsor specific projects for construction or renovation of modest but adequate housing in Johnson County and surrounding areas in the State of Iowa, and to associate with other groups functioning with purposes consistent with those listed below, namely: To wireess to the Gospel of Jesus Christ throughout the world through loving acts and the spoken and written word and by working with God's people in need, to create a better habitat in which to live and work. To enhance the dignity and worth of human beings in need through the provision of decent, safe, and affordable housing. To work in cooperation with other agencies and groups which have a kindred purpose. To encourage and enable an expanding number of persons from all walks of life to participate in this ministry. FY98 CITY OF IOWA CITY CDBG and HOME FUNDING REQUEST FOR ALL PROJECTS '1997 Project Name: Type of Project: GENERAL INFORMATION: 1. Lead Applicant Name Applicant Address Contact person Phone Number HOUSING Home Repairs & Modifications for Elderly/Handicapped Housing repaidmodification Elderly Services Agency 28 South Linn Jean H. Mann Title 356-5217 Executive Director Secondary Applicant (if applicable) Applicant Address Contact person Phone Number n/a Title Type of Applicant (check one): Community Housing Development Organization(Appendix A) Private non-profit organization Private for-profit, individual or partnership applicant Public organization Federal Tax Identification Number: 42-114-6533 Amount of Funds Requested HOME $ grant $ CDBG $ $28,000 grant $ Loan loan If loan requested, please indicate the applicable loan term Principal and 3% interest (amortized loan) Principal and 0% interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment).__ Declining Balance Lien (forgiven over time) 6 Provide a brief description of the proposed project (please limit response to this space only) The proposed project aims to make repairs and modifications to provide for safety and accommodate disabilities for people who are primarily low-income and elderly and/or handicapped. 70% of the people who use the program are 75 or older. The US Bureau of Census reports~ that for older people in older homes, the cost of utilities, taxes, repair, maintenance and insurance can be prohibitive, and for those who rent, payments can be a substantial burden. The breakdown of incomes later in this request documents limitations on participant income: of 45 households, 20 are 30% of median income, 24 are under 50%. The 1990 Census reports also indicate that 8 million Americans need assistance with everyday activities (like home. repairs), and that "those with the most need often have the fewest resources."2 Repairs/modifications include everything from ramps and bathroom remodeling to electrical, plumbing and carpentry repairs. Anecdotal and statistical evidence (see section on outcome measures) clearly indicate that the oldest and/or frailest elderly could not remain at home without the modifications necessary to accommodate their disabilities. For people with limited incomes, this program provides that help. Our plan is to continue to buy equipment (like ramps) that can be used for more than one household so that we can spread the money to more homes. 7. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received FY97 FY96 FY95 Budgeted Amount $28,000 $28,000 $16,000 Amount Expended (to date) $21,898.65 $21,376 $18,400 Briefly describe your organizational goals for providing or assisting affordable housing in Iowa City. (1) Repair and/or modify 45 homes for oldedhandicapped people to insure their safety and enhance the occupants ability to remain independent (2) Identify 12 contractors from the City's Housing Rehabilitation list who are interested in doing small projects related to plumbing, electrical work, carpentry, cement work, gutters and downspouts, etc. for a reasonable price (3) Sign a contract with a construction consultant to oversee the repaidmodification work, thus ensuring that the jobs completed are up to code requirements. (4) Complete a few larger projects such as converting one or two bathrooms to make them handicapped-accessible, and/or installing a modular ramp, or replacing the roof of a mobile home, installing a lift for a split level house, etc. Aging America: Trends and Projections 1991 edition. , US Senate Special Committee on Aging, Washington, DC p. 194. Need.fbr Personal Assistance with Everday Activities, Current Population Reports. Series P-70, No. 19, USG Printing Office, 1990. Describe in detail the location (provide maps and/or drawings), type of project (new construction, acquisition, rehabilitation, tenant based rent assistance or down payment assistance) and number of units to be funded. Iowa City is the location of the project. The type of project is small repaidmodification. The number of units to be funded equals 45. 10. Please describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). Source and Amount of Funding Requested Iowa City (CDBG) $28,000 Contractors Iowa City (HOME) State of Iowa (HOME) Iowa Finance Authority (state) Low Income Housing Tax Credits (federal) Private Financing Applicant\Owner Equity Private Foundation(s) Volunteer Labor and/or In-kind Donations Other: City of Iowa City 3,900 United Way 1,500 Coralville 500 Heritage Area Agency 2,750 Contributions 179 Use of Funds Hagedom salary & benefits telephone, office supplies, postage bookkeeper Contractors (for rural areas) Director's salary & Benefits Printing, postage, office supplies 22,700 3,300 2,000 3,000 5,529 30O Total of Private Funds $ 1,679 Total of Public Funds $ 35,150 TOTAL Funds Requested $ 28.000 Expected Public Subsidy per Unit $ _467 (Iowa City only) *For rental housing projects only. please include a proforma with this application* 11. Program regulations require a 25% match for HOME funding only. Describe how your organization of the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this additional matching requirement without the use of City matching funds. (HOME Funds Requested $ x .25 = $ Required Match) n/a 12. Briefly outline the proposed time table for the commitment and expenditure of the funding being requested (include other project factors such as rezoning or application for other public\private funding) Date July 1, 1997 Activity Beginning of City Fiscal Year All funds will be expended for repairs and modifications during the FY98 fiscal year. When they are finished depends on the availability of contractors. Contractors traditionally- wait until they are through with their big jobs before they are willing to take on small ones such as the 'ones we propose. However, we do have good relationships with contractors and they try do our work promptly. If a wait does occur, it is usually in the high summer, during the heaviest housing construction season. 13. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established time table. Experience: Elderly Services started doing small repairs in 1985 with $2,500 of CDBG money. We continue to provide that service. Over the intervening years hundreds of homes were made safer and more comfortable. Capacity to undertake and complete project within time table: Our experience with home repairs and modifications led to the development of a system which depends on local contractors of good reputation (from the Iowa City Housing Rehabilitation program's list) and a construction consultant who oversees the project. She makes sure work is done up to Iowa City codes. Most contractors improve the promptness of their performance every year, completing repairs in a very timely manner -- usually immediately. 14. Why is this project needed? Describe how the proposed project addresses the priorities, strategies and goals of the CITY STEPS Plan. The City STEPS' overall goal is to encourage people to achieve their highest degree of self sufficiency, which fits very nicely with Elderly Services' mission to keep people safely and comfortably in their homes for as long as possible. Being self-sufficient depends on safe, affordable housing, particularly if you are "older" elderly and/or have serious disabilities (with the threat of the nursing home ever in your mind). One of the basic strategies to meet the need for decent housing in the STEPS' plan is to maintain the existing stock of affordable housing. This application addresses housing maintenance needs and home modifications to accommodate disability. The people we serve with this money live in lower cost, affordable housing, which STEPS encourages maintaining. We keep them there as long as possible by creating a safe environment. 15. Discuss your organization's policy for obtaining input from low income persons potentially benefiting or affected by the proposed project and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Director's. Every client (and we had over 1,500 last year) receives information about housing repaidmodification options. We communicate face-to-face with those most in need. Staff members make home visits and we use volunteers to inform people they visit about the possibilities for housing repaidmodification. Eligible clients tell us what they need. We either find ways to help by arranging the work ourselves or by referring it to the City Rehabilitation Program. The construction consultant oversees the work completed. The Director talks to the client to find out if he/she is happy with the job. Sometimes things have to be changed or improved. That doesn't happen very often, fortunately. The Board of Directors' minutes recording the vote to approve the project are attached. 16. As best you can, please indicate the number of persons or households that will benefit from the proposed activity/project by income category (see attached table for Income Guidelines for Iowa City). Number between 0 - 30% median income 20 Number between 31 - 50% median income 24 Number between 51 - 80% median income 1 Number over 80% median income 0 TOTAL 4 5 ~persons or households ~persons or households ~persons or households ~persons or households Persons or Households 17. As accurately as possible, please describe how outcome data indicates that the project objectives can be met. Elderly Services mission is to keep people safely in their homes as long as possible. Housing repair/modification is one of the sources of help used to accomplish that goal for our clients. To measure outcome, we examined two groups of elderly who used the program. One, those 85 and older, is clearly the most at risk for losing independence. The other, those 75-84, tend to have some limitations in their abilities which necessitate environmental adaptations as well as limited incomes which make housing maintenance problematic. Of the people using the housing repair/modification program who were 85 or older, we were able to track 84 over six of the last seven years. Seven, or 8% of th~m, went into nursing homes during that time. Twenty, or 24%, died in their own homes. Three were "lost;'" we do not know what happened to them. A census of the four nursing homes in Iowa City (Iowa City Rehab & Health Care Center, Greenwood Manor, Lantern Park and Oaknoll's nursing home wing) reveals that in a 12 month period, they admit, in total, 95 patients 85+ from Iowa City. There are 479 Iowa City residents 85 or older. Therefore, the odds are approximately one in five (20%) that people 85 & older in Iowa City will enter a nursing home in any given year. The table that follows shows that in no single year did the percentage of 85+ clients who used the program and then entered a nursing home approach 20%. As we set out in the first paragraph, over the five year period, only 8% of the 85+ people using the program went into nursing homes. So we can conclude that both on a yearly basis and over a period of time, the program shows a clear advantage to Iowa City's 85+ housing repair/modification 'clients in meeting the goal of remaining at home. Fiscal # 85+ still livingdied entered a Percentage Year .see note at home at home nursing home NH admits FY91 40 33 5 2 5% FY93 20 14 4 2 10% FY94 23 18 5 0 0% FY95 22 1 6 5 I 4% FY96 1 3 1 0 1 2 15% Note: 84 unduplicated clients who were 85+ used the program during these five years. clients entered the program in more than one year. Some There are three admissions to a nursing home for Iowa City's 85+ population to one admission of a 75-84 year old and there are 1,343 Iowa Citians in this age category, so in Iowa City, on the average, 2% of the 75-84 year olds go into a nursing home every year. 107 people 75-84 used the program during the five year period. Only in FY95 did the percentage of people going into a nurs!ng home exceed that figure, and in three of the years it was zero. Over the five-year period it was 1.9%. Given that people using this program tend to be frailer than the population as a whole, this is a good record. 75-84 now N = Year at home died/home nursing home 26 FY91 22 4 0 0% 21 FY93 20 1 0 0% 50 FY94 48 1 1 2% 34 FY95 32 1 1 3% 27 FY96 26 0 0 0% The record for all clients in the housing repair program is reflected in the following tale. None of the 84 clients under 75 were admitted to nursing homes. The younger clients tend to have special needs. For example, last year, of the 28 clients under 75, nine had singificant cognitive impairments. · All Clients 65+ N = Year at home died/home nursing home % NH 87 FY91 73 9 2 2% 55 FY93 48 5 2 4% 92 FY94 84 7 1 1% 93 FY95 84 7 2 2% 68 FY96 62 3 2 3% DUE FEBRUARY 5, 1997 AT 12:00 NOON City of Iowa City Department of Planning and Community Development 410 E Washington Street (319) 356-5230 ELDERLY SERVICES AGENCY BOARD OF DIRECTORS' MEETING Monday, January 27, 1997 4:00 PolVL 5:00 Pa~I., Senior Center Room GO8 MINU'~S DIRECTORS PRESENT: Joyce Carman, Charles Davidson (chair), Lane Davis, Phyllis Harper-Bardach, Christopher Knapp, Jodie MacDonald, Glenys Williams, Barbara Womer ABSENT: Gary Haymond, H. Wayne Johnson, Start Miller, Joan Parsons, Roberta Patrick and Pamela Stewart STAFF PRESENT: Jean Mann The meeting was called to order to 5:07 P.M. by President Davidson. AGENDA: The agenda was approved as presented MINI.q~S: M/S/C The minutes of the December 16, 1997 were approved after a minor correction (Womer/Davis). FINANCIAL STATEMENT: Jean Mann reviewed the December (6 months) financial report. In future, financial statements will be mailed to Board members with the next meeting agenda. Only $7,309 has been spent for housing repairs; funds allocated for portable ramps have been transferred back to the City account because the City wishes to own the ramps. The subsidized chore program has used more than budgeted because of bad weather. Income from assessments is more than expected due to the increased number of assessments' done. Case management expenses have increased a great deal due to expansion to adjoining counties. Discussion of program expenses was deferred until next month. It was noted that the overall budget was within $565 of the predicted year-to-date total. The fund raising goal is $16,000. NUS/C The financial statement was approved (Knapp/Williams) NEW BUSINESS: OFFICERS AND DIRECTORS' LIABILITY INSURANCE: Insurance for Board members is available from United Way for approximately $850/year. Discussion was deferred until next month. Jean Mann will request a professional opinion from Gary Haymond. COMMUNITY DEVELOPMENT BLOCK GRANTS (CDBG): Jean Mann requested permission to submit the same application for housing repair funds as in 1996. M/S/C The Board approved submission of the CDBG application for up to $28,000 (Harper-Bardach/Womer) BUDGET REVIEW AT SIX MONTHS see financial statement (above). the agency hopes to receive more funds from United Way than in 1996 (because of the success of the 1997 campaign). OLD BUSINESS: RIVERSIDE THEATER FUNDRAISER: Three planning committees will be set up for publicity, sales and arrangements. Board members were urged to sign up for a committee. Chairman Davidson suggested pricing tickets at $30. That was approved by acclamation. Jean Mann will request that the Riverside Theater program manager give a talk to the guests. 1997 BOARD COMMITTEES: The new committee list will be distributed. BOARD AND STAFF PROFILES: New profiles were distributed BYLAWS REVISION: Deferred ANNOUNCEMENTS: Lane Davis suggested that the quality of the Senior Dining Meals might be improved if an ESA Board member could be appointed to the Nutrition Committee. The Board approved and Jean Mann will pursue this. Jean Mann announced that M. Dayton Franklin, a former client of ESA who died last year, has bequeathed one-third of his estate to ESA. The Board expressed their appreciation. The meeting was adjourned at 6'~0 PAVI. Glenys Williams, Secretary The next Board meeting will be on February 24 at 5:00 p. m. ~ LUCA 0 ~ ST , ~ BLVO CITY OF IOWA CITY FY98 CDBG and HOME FUNDING REQUEST FOR ALL HO~USI~ 05 PROJECTS / P.C.D. DEPARTMENT Project Name: Housing Rehabilitation Type of Project: Single-Family Owner-Occupied GENERAL INFORMATION Lead Applicant Name City of Iowa City Housing Rehabilitation Applicant Address 410 E. Washington Street, Iowa City Contact Person Pare Barnes Title Housing Rehab Officer Phone Number 356-5!:28 Secondary Applicant (if applicable) Applicant Address Contact Person Steve Schornhorst Phone Number 356-52,_33 Title Housing Rehab Asst. Type of Applicant (check one): Community Housing Development Organization (Appendix A) Private non-profit organization Private for-profit, individual or partnership applicant X_ Public Organization Federal Tax Identification Number: 42-6004805 Amount of Funds Requested HOME t~ 15.000 grant $ 110,000 loan CDBG ~ 85,000 grant $ 251,000 loan If loan requested, please indicate the applicable loan term: Principal and 3% interest (amortized loan) 1 .,5% Principal and 0% interest (amortized loan) 1.5°/_o Principal and a balloon payment Conditional Occupancy Loan (future repayment) 67% Declining Balance Lien (forgiven over time) 21% Grants Provide a brief description of the proposed project (please limit response to this space only). The Housing Rehabilitation Office, in existence since 1977, is once again requesting operational funds and program funds. The program targets low income homeowners with much success. The focus of the program is to assist low and moderate income households rehabilitate their homes. In doing so the program helps conserve Iowa City's affordable housing stock, helps alleviate adverse housing conditions, revitalizes neighborhoods, and plays a role in maintaining the City's property tax base. Rehabilitating homes in neighborhoods helps to maintain the appearance of the neighborhood and often has a ripple effect, encouraging other homeowners to fix-up their houses, and thus strengthening the homeowner's commitment to the neighborhood and the community. The housing rehabilitation program provides financial incentives to homeowners. The funding is in the form of a loan on the property which is repaid with regular monthly payments or when the property is sold. A loan to manufactured homeowners is a three year resale agreement with one-third of the loan forgiven each year. The five programs available are Comprehensive Rehabilitation, Emergency Repair, Exterior Repair, Manufactured Home Repair and Residential Accessibility. June 30) Fiscal Year Funds Received Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to 1997 CDBG/HOME 1996 CDBG/HOME 1995 CDBG/HOME 1994 CDBG/HOME Budgeted Amount Amount Expended (to date) CDBG HOME CDBG HOME 9305,400 $141,600 9188,392 $ 14,810 284,000 55,000 284,000 55,000 244,000 135,000 244,000 135,000 260,656 0 260,656 0 Briefly describe your organizational goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City. Iowa City's housing rehabilitation program has had the primary goal of repairing housing that is unsafe for its low income residents. This process of assisting people with their housing repairs provides benefits to the Iowa City community. This activity helps older persons remain in their home safely, extends the life of the older affordable housing stock and provides assistance to persons with disabilities. As part of the rehabilitation process, homeowners become aware of possible hazards such as carbon dioxide, radon, asbestos, and lead based paint. Small business assistance to contractors This goal is achieved through technical workshop for contractors. involved with the CDBG program is another goal. assistance, small business loans and an annual The Housing Rehabilitation Office also has a goal of assisting Friends of Historic Preservation with the Salvage Program. The Salvage Barn provides construction materials at a very reasonable cost to individuals involved in the repair of their older home. Iowa City has a large pool of older housing stock and housing that is continually aging. Because of limited Federal Funds, the Housing Rehabilitation Office made a change several years ago in the type of assistance provided. The program went from mostly grants to various types of loans. The revenue generated from this program guarantees that funds are available for future repair projects. A long term goal of the program is to make the program self sustaining. Describe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehabilitation, tenant based rent assistance or downpayment assistance) and number of units to be funded. All Housing Rehabilitation projects will be located within the city limits of Iowa City. The program is not restricted to any specific neighborhoods, most families who will be assisted live in homes which are over thirty years old. All assistance is given to single family owner occupied homeowners. The Housing Rehabilitation Program expects to assist between thirty- five and forty-five households through the following five programs: Comprehensive Rehabilitation: This program will assist approximately eight families this year. It addresses all aspects of a home. All major systems in the home are eligible for rehabilitation or replacement, including the roof, furnace, plumbing, and electrical systems. Through this program the entire home can be brought up to Iowa City Housing Code standards. The maximum limit of the amount loaned is $30,000. This program can be funded with both CDBG and HOME funds. Emergency Repair: Up to $6,000 of CDBG funds may be loaned through this program to correct emergency problems only. This may include such items as failed furnaces, water heaters, or roof leaks. Approximately six homes are expected to be assisted through this program. Exterior Repair: This program can assist homeowners with up to ~ 15,000 of CDBG funds to correct problems on the exterior of the home only. This could include siding problems, new roofs, windows, doors, and concrete work. Five to ten homes can be expected to participate in this program. Manufactured Home Repair: Through this program up to ~10,000 of CDBG funds may be provided to rehabilitate a manufactured home. The $10,000 limit is over the course of the lifetime of the owner or the mobile home. Many items repaired or replaced in manufactured homes are either life threatening or health and safety related. Furnaces, water heaters, windows, floors, heat tape, and electrical problems are examples of common problems in the older manufactured home. Ten to fifteen projects can be expected in the course of a year. Residential Accessibility: Both interior and exterior projects can be funded through this program. Typical projects may be ramps, bathroom modifications, kitchen modifications, or widening doors. Two to five projects are anticipated this year. 10. Please describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. Source and Amount of Funding Requested Iowa City (CDBG) $336,000 Iowa City (HOME) $125,000 State of Iowa (HOME) Iowa Finance Authority (state) Low Income Housing Tax Credits (federal) Private Financing Applicant\Owner Equity or Cash Private Foundation(s) Tax Increment Financing (Iowa City) Tax Abatement or Exemption (Iowa City) Volunteer Labor and\or In-kind Donations Other: Use of Funds Rehabilitation of single family homes Rehabilitation of single family homes Total of Private Funds Total of Public Funds TOTAL FUNDS REQUESTED Expected P~bli¢ Subsidy Per Unit 461,000, 461,000 11,525 *For rental housing projects only, please include a proforma with this application* 11. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this additional matching requirement without the use of City matching funds. (HOME Funds Requested 8.._ 125,000 x.25 = ~ 31,000 Required Match The City will provide whatever additional match is needed for affordable housing projects. This proposed project is not requesting HOME funds from the State of Iowa. 12. Briefly outline the proposed time table for the commitment and expenditure of the funding being requested (include other project factors such as rezoning or application for other public\private funding). Date July 1, 1997 Activity Beginning of City Fiscal Year Funding expenditures will start July 1, 1997 and continue through June 30, 1998. As this is an ongoing program we anticipate that all funds received with this application will either be spent or committed by June 30, 1998. The Housing Rehabilitation waiting list is continually being added to with applications from homeowners requesting rehabilitation assistance for their house. There are currently about 40 applications on the waiting list. The rehab staff receives an emergency request at least once a week, and sometimes more during the winter months. 13. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established time table. The Housing Rehabilitation Office has a proven track record: The Housing Rehabilitation Office is part of the Community Development Division of the Department of Planning and Community Development. Created twenty years ago, Iowa City's Housing Rehabilitation Program has found very productive ways to serve lower income homeowners. Over the years, the Housing Rehabilitation Program has assisted almost 500 families, an average of about 34 per year, with CDBG funds and HOME funds. The Housing Rehabilitation Office has a competent. dedicated and resourceful staff. Pain Barnes, has been the Housing Rehabilitation Officer for the past seventeen years and will be receiving an employee recognition from the City of Iowa City in February for her total of twenty years of service. Her prior position was as a Housing Inspector for the City. Her knowledge and experience are very valuable in the growth and success of the program. Steve Schornhorst has been the Housing Rehabilitation Assistant for the past five years, and also will be receiving an employee recognition from the City of Iowa City. He has fifteen years of experience as a building contractor, ten of which he was owner of a remodeling company. Liz Osborne has been with the department two and a half years as Program Assistant. She assists the Housing Rehabilitation staff doing research, data entry, and preparing documents, reports, and brochures. She previously worked in an academic library for nineteen years. The Housing Rehabilitation Office has qualifications and the capacity to address the critical issue of affordable housing in Iowa City. The Housing Rehabilitation staff is responsible for the administration of five rehabilitation programs funded through CDBG and HOME. The staff is experienced in preparing specifications, bid documents, loan papers, legal documents for recording, project and construction management, and preparing all necessary reports. The staff remains current in their knowledge of all aspects of the Rehabilitation Program by attending workshops, training sessions, and staying abreast with the latest technical newsletters, journals and postings on the internet pertaining to laws, codes, and ordinances including OSHA, lead-based-paint, CDBG, and HOME. The computer application being used by the Housing Rehabilitation staff is the latest state of the art software technology. This application was developed by the Housing Rehabilitation staff. Technical assistance was given by an intern from the University of Iowa. Because of the application, the staff has the ability to prepare bid documents, maintain and accurately prioritize the waiting list, track the financial aspects of projects, and simplify the many reports which must be prepared. The Department of Housing and Urban Development has chosen this computer application as a B~_st Practice and will showcase it to other Housing Rehabilitation offices across the nation. 14. Why is this project needed? Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Plan. CITY STEPS, in table IV.1 on page 74, estimates that there are 2,337 homes with physical defects in Iowa City which are owned by persons with low incomes. This represents 24% of all housing in Iowa City. CITY STEPS places a high priority on assisting those home owners whose income falls below 50% of median, and a medium priority on assisting those whose income is between 51% and 80%. The waiting list maintained by the Housing Rehabilitation Office averages about 40 households at any given time. The waiting list is part of the comprehensive computer application developed in-house to help staff track and analyze clients of the program. The waiting list is structured to automatically assign priority to a case depending on the following factors: 2. 3. 4. 5. 6. Income level Elderly status Handicapped status Large family (5 or more) Single parent status Length of time on waiting list A higher priority is assigned to lower income households assuring that those projects are completed before households with higher incomes. In FY96 42% of the projects approved were for households from 0 to 30% of median income, and an additional 33% of the approved projects were for households from 31% to 50% of median. 24% of the households approved for projects were in the 51% to 80% category. Households above 80% of median income are not eligible for the program. In FY96, the last full year of data, shows that the average median income of housing rehabilitation clients was 38%. On page fifteen CITY STEPS states that "Housing that is about 25 years old begins to need some type of rehabilitation." Due to their construction and use, manufactured homes tend to wear out earlier than standard housing. The average age of manufactured homes rehabilitated in FY96 was 23.5 years. The average age of standard houses rehabilitated in FY96 was 54 years. 15. Discuss your organization's policy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism(s) for obtain- ing feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. Citizen input to the Housing Rehabilitation Program has been obtained in various ways over the years of its existence. When the program was first established in 1977 several neighborhood meetings were held to help determine the need for the program. Over the years presentations have continued to be made to neighborhood organizations. The rehabilitation staff works closely with the City's Neighborhood Coordinator. Periodically, direct mailings are sent to target neighborhoods advertising the program and asking for input. Notices have also been placed in various neighborhood newsletters. The Housing Rehabilitation Office has always had an excellent working relationship with other human service and housing agencies in Iowa City. Referrals are often received from or made to the Elderly Services Agency, HACAP, Crisis Center, Evert Conner Center, and the Department of Human Services, among others. The most valuable input to the program is the housing rehabilitation staff's daily contact with clients. The staff often visits the clients in their homes . With this personal contact, staff receives verbal input and is able to observe and document the needs of the client through the physical inspection of the home. This past year additional input was obtained through the rehabilitation staff's participation in the Community Housing Forum. This forum brought together people from all walks of life with an interest in housing in Iowa City. The staff was able to have contact with many of these persons. Since this project is ongoing, staff will have the benefit of continued participation and the availability of the results. Citizen input to the rehabilitation program is also obtained through the Housing and Community Development Commission. Any changes in the rehabilitation program receive the approval of the Commission. The Housing Rehabilitation staff also is in daily contact with contractors who are working or bidding on rehab projects. Many of these contractors benefit from the rehab program's small business assistance program. An annual workshop is held for contractors participating in the rehabilitation program. This is valuable because it allows the staff to provide an educational experience for the contractors and in turn the staff receives feed-back on the operation of the program. 16. As best as you can, please indicate the number of persons or households that will benefit from the proposed activity\project by income category (see attached table for Income Guidelines for Iowa City). Number between 0 - 30% median income Number between 31 - 50% median income Number between 51 - 80% median Number over 80% median income TOTAL 20 persons or households 12 persons or households 8 persons or households 0 persons or households 40 Persons or Households 17. 8 As accurately as possible please describe how outcome data indicates that the project objectives can be met. Statistics for FY96, the last full year of data, show that the Housing Rehabilitation Program is meeting it's stated goals of assisting low to moderate income families. During that year the program provided assistance to 39 households. Of these households 75% were below 50% of median income for Iowa City, and 25% were between 51% and 80%. The average median income for all households assisted was 38%. Since CITY STEPS places a high priority on households with incomes below 50%, and a medium priority on households with incomes from 51% to 80% this shows a good distribution of funds. Other goals of the Housing Rehabilitation Program are to help people remain in their homes, and to preserve the existing housing stock. 28% of the households assisted in FY96 were elderly, and the average age of a house assisted was over 50 years. Currently the Housing 'Rehabilitation Office has approximately 40 applicants on the waiting list. Of these applicants, 1/2 are below 50% of median income for Iowa City. Statistics maintained by the Rehabilitation Office show that these applicants pay more than 30% of their income towards housing expenses and would not qualify for a bank loan. The majority of funds provided by this office go to clients in form of a loan, and will ultimately be paid back to the program. We believe that this outcome data shows that the Housing Rehabilitation Program has meet all of its goals in the past, and will continue to do so in the future. ppdcdbg\housing,app DUE FEBRUARY 5, 1997 AT 12:00 NOON City of Iowa City Department of Planning and Community Development 410 E. Washington Street (319) 356-5230 BUDGET BREAKDOWN EXPENSE CATEGORY HOME Comprehensive Rehab. HOME Project Delivery CDBG Comprehensive CDBG Exterior Repair CDBG Residential Accessibility CDBG Emergency Repair CDBG Mobile Home Repair CDBG Small Business Assist. CDBG Architectural Salvage CDBG Project Delivery CDBG Program Administration TOTALS HOME & LIST SOURCE CDBG OTHER OF OTHER FUNDS FUNDS FUNDS IN-KIND $110,000 $15,000 NIA $80,000 NIA $66,500 NIA $10,000 NIA $42,000 NIA $5O,0OO NIA $1,500 NIA $1,000 $2,000 Friends of Historic X Preservation $57,000 $28,000 $461,000 $2,000 NIA TYPE STATUS CASH ANTIC. COMM. p~)drehablbre lk dwn, bdg CITY OF IOWA CITY FY98 CDBG and HOME FUNDING REQUEST FOR ALL HOUSING PROJECTS Project Name: Type of Project: Manufactured Home Fire Safety Prevention and Education GENFRAL INFORMATION Lead Applicant Name: Applicant Address Contact Person: Phone Number: Iowa City Fire Department : 410 E. Washington S_t. Roger Jensen Title: Fire Marshal 356-5257 Secondary Applicant (if applicable) UIHC Burn Treatment Center Applicant Address 200 Hawkins Dr. Contact Person Jackie Heinle Title Asst. Nurse Mgr. Phone Number 3_56-3218 Type of Applicant (check one): X Community Housing Development Organization (Appendix A) Private non-profit organization Private for-profit, individual or partnership applicant Public Organization Federal Tax Identification Number: 42-6004805 Amount of Funds Requested HOME $ -0- grant ¢ -0- loan CDBG '$ 6,000 grant $ -0- loan If loan requested, please indicate the applicable loan term: Principal and 3% interest (amortized loan) Principal and 0% interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Provide a brief description of the proposed project (please limit response to this space only). The manufactured home fire safety project is designed to enhance fire safety for the low income residents of olde~ manufactured homes (both owner occupied and rental). This project is a joint effort by the Iowa City Fire Department, the University of Iowa Hospitals and Clinics Burn Treatment Center, and the City of Iowa City's Housing Rehabilitation Office and Department of Housing and Inspection Services. The project will emphasize prevention and educational elements to strengthen the margin of safety for the residents of these high risk occupancies. Money will be used to produce a video, which will highlight fire safety risks and hazards as well as what is necessary to reduce fire hazards in the homes of our target population. Early warning and detection of fire will be enhanced by the purchase of smoke detectors and replacement batteries that will be given to those in need. In the fall of 1997 a manufactured home will be burned by the Iowa City Fire Department to demonstrate how little time occupants have to escape. The event will take place at Forest View Manufactured Home Court with free public transportation provided to the residents of other courts, and lunch will be provided. The general public and media will also be invited to attend. A computer database is being developed to track all manufactured homes in Iowa City. Each of the agencies involved will add information to this database to help track the location and extent of fire safety problems for future interventions. A static exposition of photos, prints, and poster board will be assembled for use on Housing Rehab's model house display. This display will be exhibited at various selected locations across the city to help raise public awareness of manufactured home fire safety. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the .status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received Budgeted Amount None None Amount Expended (to date) None Briefly describe your organizational goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City. The Iowa City Fire Department has seen a need for fire safety education and prevention in manufactured homes. For this reason the department organized representatives of several other agencies with an interest in manufactured homes and fire safety into a Manufactured Home Fire Safety Committee. This committee is composed of members of the Iowa City Fire Department, UIHC Burn Treatment Center, and the City of Iowa City Housing Rehabilitation Office and Department of Housing and Inspection Services. It has been meeting for the past four months in planning seEsions. The committee recognizes that older manufactured homes provide affordable housing for many low income families in Iowa City. The committee also recognizes that these older manufactured homes are among the more dangerous homes to live in. Studies have shown that the chances of dying in a fire are 2.5 time greater in an older manufactured home than in a standard home. The goal of this committee is to preserve the older manufactured homes by helping the owners to understand the necessity for proper fire safety through smoke alarms, rehabilitation, and living arrangements. With this assistance the committee hopes to not only preserve older manufactured homes from fire but to also save lives. The emphasis on manufactured home fire safety is in line with the recommendations of the Housing Quality Service Committee. This citizen committee feels that additional education and promotion of life safety issues should be a priority. Describe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehabilitation, tenant based rent assistance or downpayment assistance) and number of units to be funded. To be eligible for this program an owner occupied manufactured home must meet three conditions. It must be located within the city limits of Iowa City, it must be owned by a person who's income falls below 80% of median for Iowa City, and the home must have been constructed in 1976 or earlier. This program is also designed to serve manufactured homes which are occupied by renters. The same criteria will apply, the renter's income must be below 80% of median, and the home must have been built in 1976 or earlier. However, if staff encounters a manufactured home newer than 1976 which is in need of fire saftey devices, that home will also be provided With assistance. Records at the Johnson County Treasurer's Office show there are 472 manufactured homes registered in Iowa City which were constructed in 1976 or earlier. Through the experience of the various agencies involved with this project it is known that the majority of those 472 homes are owned by low income families. We expect to serve 100 of those households with smoke detectors, and at least twenty households with the educational aspect of the program through referrals from the Housing Rehabilitation Office and the office of Housing and Inspection Services. 10. Please describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. Source and Amount of Funding Requested Iowa City (CDBG) $6,000 Iowa City (HOME) State of Iowa (HOME) Iowa Finance Authority (state) Low Income Housing Tax Credits (federal) Private Financing Applicant\Owner Equity or Cash Private Foundation(s) Tax Increment Financing (Iowa City) Tax Abatement or Exemption (Iowa City) Volunteer Labor and\or In-kind Donations 811,664 Other: Use of Funds Manufactured Home Fire Safety See budget break down Total of Private Funds Total of Public Funds CDBG TOTAL FUNDS REQUESTED Expected Public Subsidy Per Unit 0 6,000.00 6,000.00 60.00 *For rental housing projects only, please include a proforma with this application* 11. Program regulations require a 25% match for HOME ~unding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this additional matching requirement without the use of City matching funds. (HOME Funds Requested $ 0 x .25 $ 0 Required Match This proposed project is not requesting HOME funds from the State of Iowa 12o Briefly outline the proposed time table for the commitment and expenditure of the funding being requested (include other project factors such as rezoning or application for other public\private funding). _Date July 1, 1997 July 1997 August 1997 September 1997 October 1997 December 1997 February 1988 May 1998 Activity Beginning of City Fiscal Year Data base will be functional and available to participating departments Produce fire safety video with an inspection and walk through of a manufactured home Buy or develop pamphlets or brochures for residents of manufactured homes Acquire and burn a manufactured home using video and local media to show the dramatic effects of a fire in a manufactured home Initiate educational component to manufactured home residents Prepare poster board and pictures for display house Participate in Fire Prevention Week activities using local cable access channel and news media to promote fire safety Mailing for heating season and smoke detector awareness Evaluation of collected data and six month review Participate with the University of Iowa Burn Treatment Center for Burn Awareness Week activities. This will take information to Johnson County residents, schools, businesses, etc. Begin final review of the project, prepare reports 13o Please provide evidence of your organizations capacity and experience to undertake and complete the proposed project within the established time table. We bring to this project the various resources of the participating agencies. In the past several years the Fire Department has undertaken a number of projects of similar size and commitment. Some examples include: The formulation of a concept to construct a fire safety trailer and use the trailer to teach fire safety to elementary age children. A burned out manufactured home was located and the frame was cleaned of debris. The Home Builders Association of Iowa City then constructed the Fire Safety Trailer to the Fire Department's specifications. A videotape was produced with help from the cable television staff, handout material was produced, and the trailer was put into service. This unit is taken to each elementary school in Iowa City every year and is available for use by the other county fire departments. The Fire Department formed a coalition consisting of the Johnson County SAFE KIDS, the Johnson County Mutual Aid Association, and the Johnson County Office of Disaster Services° The objective of this group was to conduct a county-wide fire drill. This drill was successfully accomplished through the cooperative efforts of a large number of people. The project was awarded a National SAFE KIDS award and has been modeled by a number of departments nationwide. The Fire Department recognized the need to increase fire-safety in manufactured homes. Funding was obtained to purchase smoke detectors and fire extinguishers for residents of manufactured housing. A cooperative effort by several City of Iowa City departments identified residents in need, and distributed the smoke detectors and fire extinguishers to those people. 14. Why is this project needed? Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Plan. In 1976 the Department of Housing and Urban Development instituted a rule which required all manufactured homes to be built to a higher design standard. This rule requires smoke detectors to be installed, it requires a higher standard of framing, and it requires fire walls. This rule has been modified over the years to make it more stringent, and as a result modern manufactured homes are built almost to the standards of site built homes. However the older homes built prior to the HUD rule are still prevalent in Iowa City, and many of them are owned by low and very low income families. According to information obtained from the Johnson County Treasurer's office, there are 1012 manufactured homes registered in Iowa City. Of those homes 472 were built in 1976 or earlier, 47% of all manufactured homes registered in Iowa City. In one manufactured home court in Iowa City almost 100% of the homes pre-date the HUD rule, in another 61% of the homes are older than the rule. Statistics from the City of Iowa City Housing Rehabilitation Office show that their clients living in manufactured homes in FY96 averaged 31% of median income. City Steps places a high priority on assisting households whose income falls below 50% of median for Iowa City. The goal of the Manufactured Home Fire Safety Program is to assist those families whose income falls below 50% of median and live in pre-HUD rule manufactured homes. It is expected that the majority of the effort of this program will be in the manufactured home courts with the highest number of older homes. 15. Discuss your organization's policy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism(s) for obtain- ing feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. An evaluation of the manufactured home fire safety project will be developed and completed to determine the success of the program. The evaluation process will include feedback from the residents of the manufactured home with emphasis placed on the educational component of the project. Important issues that can be addressed in the evaluation process may include: 4. 5. 6. 7. Were the goals and objectives of the program met? Obtain information concerning the effectiveness of the fire safety educational program. What was the knowledge retention from the program? Identification of weaknesses and strengths of the program. Identification of possible new directions for the program. Was this project cost effective and worth the effort? Should the project be continued or expanded to other members of our community? The evaluation method for the program has yet to be determined. Development of ways to collect this information may include a face-to-face interview, a telephone interview or mailed questionnaires. Feedback from the participants who have been actively involved in the development of this program will also be an .integral part of the evaluation process and the success of this project. 16. As best you can, please indicate the number of persons or households that will benefit form the proposed activity\project by income category (see attached table for Income Guidelines for Iowa City). Number between 0 - 30% median income 50 persons or households Number between 31 - 50% median income 50 ~)ersons or households Number between 51 - 80% median income persons or households Number over 80% median income persons or households TOTAL 100 Persons or Households 17. As accurately as possible please describe how outcome data indicates that the project objectives can be met. In their October 1996 report entitled, Manufactured Home Fires in the U.S, (1980- 1994), the National Fire Protection Association reports that manufactured homes have a fire death rate per 100,000 housing units that is 67 - 91% higher than the rate for other dwellings. The City of Iowa City fire death statistics show that nine of the last eleven fire fatalities in this city were from manufactured home fires. The following conclusions are taken from the NFPA report: 1) The phenomenon of missing detectors in .post-standard manufactured homes is extremely distressing. It needs to be better understood and should be a prime focus for any manufactured home fire safety program. 2) The fire safety advantages of post-standard manufactured homes should be more widely publicized so that owners of pre-standard manufactured homes are encouraged to switch as soon as possible. Short of switching, they should be the focus of strategies to affordably upgrade fire safety in pre-standard manufactured homes. These strategies might include detector installation promotions and other public fire safety education campaigns. These older manufactured homes will tend to be disproportionately occupied by poorer people, and the campaigns should be designed to reflect their limitations. 3) Because the distinctive problem of manufactured home fires is their severity, not their frequency, they may present a particularly appropriate setting for a residential sprinkler system. (Factory installation would be very cost-effective.) This should be studied. The outcome data will be correlated with the existing data as stated above. The continued viability of the project can be demonstrated by showing that the goals and objectives have been met. ppdcdbg\housing.app DUE FEBRUARY 5. 1997 AT 12:00 NOON City of Iowa City Department of Planning and Community Development 410 E. Washington Street (319) 356-5230 Expense Category Development of database Postage Printing and brochures Lithium smoke alarms (200) 9-volt batteries (100) Film, prints, and enlargements Poster board Video materials One combination TV/VCR Forest View burn (transportation, food, tent) Total Ainount $ 500 2O0 2OO 3,000 400 100 100 500 400 600 $6,000 In K nd Contributions Staff Time Iowa City Fire Department University of Iowa Bum Treatment Genrer Iowa City Cable TV Office Iowa City Housing Inspection Iowa Gity Transit Division Iowa Gity Housing Rehab Total Ainoun£ $ 3,564 1,500 2,500 2,400 200 1,500 $11,664 ppdcdbgJrehab/budget.pb CITY OF IOWA OITY FY98 CDBG and HOME FUNDING REQUEST FOR ALL HOUSING PROJECTS Project Name: Type of Project: Meadow Wood Senior Apartments Senior Apartments-Affordable and Market Rate GFNERA! INFORMATION 1. Lead Applicant Name Picerne Development/Meadow Woods Senior Apartments L.L.C. Applicant Address 1000-A North Orlando Ave, Winter Park, FL 32789 Contact Person Don Paxton Title Vice President Phone Number (407) 629-6600 -- e Secondary Applicant (if applicable). Applicant Address Contact Person Phone Number n/a Title Type of Applicant (check one): Community Housing Development Organization (Appendix A) ~ Private non-profit organization x Private for-profit, individual or partnership applicant Public Organization Federal Tax Identification Number: To be formed L.L.C. (upon receivin£ tax credits) Amount of Funds Requested HOME ~ grant ~ 66,000 loan CDBG $ ' grant $ loan If Joan reouested, please indicate the applicable loan term: Principal and interest (amortized loan) x * See below - Principal and 0% interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) To be above the Applicable Federal Rate to be determined at time of final commitment and between - the interest range of 6 % and 8 %. ~[~ 6. Provide a brief description of the proposed project {please limit response to The project is a 120 unit senior project, 90 units affordable and 30 units market rate, located on Rohret Road and Hwy 218. The unit mix for affordable will be 50% one bedrooms and 50% two bedrooms, market rate will be all two bedroom units. Unit size will be 575 square feet, two bedrooms will be 820 square feet. Common area including hallways, common area dining rooms, library, TV rooms are 30% of residential for a one building, 3 story elevator building. Please see accompanying architects letter on specifications. Market Rate 30-2 bedrooms $6704 60% Median Income 9 one Bdrm $521.75 9 two bdrm $617.90 50% Median Income 35 one bdrm $429.13 37 two bdrm $506.75 See spreadsheet (Income and Expense) (will lower 1 bdrm rents to Fair Mkt) Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received 0 Budgeted Amount 0 Amount Expended (to date) 0 Briefly describe your organizational goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City. Based on CITY STEPS needs for affordable housing for elderly, Picerne Development will be providing 120 units of senior housing for Iowa City. The project will meet the need of seniors over 75 for aging in place as stated in CITY STEPS and is a unique property designed to meet the needs of seniors aging in place. According to CITY STEPS, there is 12,285 elderly in Johnson County and 25 % are over age 75. The project is an independent senior project with optional services available to the tenants as they age in place. The project will meet the needs of seniors in the category of 50% to 80% of median income and will expand the stock of affordable housing for independent seniors in this specific area for independent living with optional supportive services. Describe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehabilitation, tenant based rent assistance or downpayment assistance) and number of units to be funded. Enclosed is project location. The number of units to be funded by HOME is 11 units. 10. Please describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs° Source and Amount of Funding Requested Iowa City (CDBG) Iowa City (HOME) State of Iowa (HOME) Iowa Finance Authori~:y (state) Low Income Housing Tax Credits (federal) Private Financing Applicant\Owner Equity or Cash Private Foundation(s) Tax Increment Financing (iowa City) Tax Abatement or Exemption (Iowa City) Volunteer Labor and\or In-kind Donations Use of Funds $66,000 Construction for 11 designated HOME .... units 264,000 Construction for 11 designated HOME units 3,775,540 Construction for 90 units affordable 3,496,782 442,936. 16,500 Being requested Other: Total of Private Funds $ Total of Public Funds $ TOTAL FUNDS REQUESTED $ Expected Public Subsidy Per Unit $ r~nt~l hn,,einn nrr',i~e$~l only 3,939,684 4,122,040 8,061,724 $45,800 for 90 unit.s__ nlease include a [~roforma with this application* 11. Program regulations require a 25% match for HOME fundinq only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this additional matching requirement without the use of City matching funds. (HOME Funds Requested $ 330,000 x .25 = $ 82,500 · Required Match The project will seek tax abatement from the City of Iowa City and or will make application to the Federal Home Loan Bank for an interest rate buydown or will make a one time cash contribution of $16,500 to Elderly Services Inc., a local nonprofit. The project will meet the match from the State by seeking City tax abatement and or will apply to the Federal Home Loan Bank for an interest rate buydown. 12o 13. Briefly outline the proposed time table for the commitment and expenditure of the funding being requested (include other project factors such as rezoning or applica- tion for other public\private funding). Date July 1, 1997 April 15, 1997 April 15, 1997 May 1, 1997 Sept 1, 1997 Sept 15, 1997 Oct 1, 1997 Aug 1, 1998 Activity Beginning of City Fiscal Year Determination from IFHA for a Tax Credit reservation approval Determination of HOME Funds approved from State/City Initiate site plan approvals for project Building Permits approved for project Closing, Site acquisition Construction start HOME funds spent on 11 designated units Comple0on and rent/up Please provide evidence of your organization's capacity and e. xperience to undertake and complete the proposed project within the established time table. See Resumes and pamphlet 14. Why is this project needed? Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Plan. The priority needs according to CITY STEPS, Table IV. 1, is a medium need for new rental for medium income from 31% to 80% of the MSA. The estimated need is 425 senior units. The project will contribute 120 senior units with optional supportive services. Additionally, the property is currently being rezoned to multifamily and is an allowable use for such rezoning. This will provide additional zoned land for designated senior use only, this providing an affordable senior rental resource to the community. Of the 826 elderly households in the Johnson County area, 41% have housing problems according to CITY STEPS.-This project will help to meet those needs. 15. Discuss your organization's policy for obtaining input from low income persons potentially benefiting or affected by the proposed project and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Bbard of Directors. The management company~ Picerne Management, will involve Elderly Services Agency in providing a needs assessment from the type of tenants who will reside in this facility and will request the tenant input for services needed. 16. As best as you can, please indicate the number of persons or households that will benefit from the proposed activity\proiect by income category {see attached table for Income Guidelines for Iowa City). Number between 0 - 30% median income Number between 31 - 50% median income Number between 51 - 80% median income Number over 80% median income TOTAL persons or households 7~. I~or3onc or households ' ]8 por~,ons or households · 30 porson£ or hodseholds ]20 rte~eo~ts or Households Market rate of 30 units with a projected market rate of $670 per month. 17. As accurately as possible please describe how outcome data indicates that the project objectives can be met. By creating an affordable housing seniors project @ 80% of the affordable units @ 50% median income and 20% of the affordable units @ 60% median with 30 units @ market rate, creates a project that is truly affordable to all income spectrums, with the ability to age in place with optional supportive services as needed. By stabilizing the cost to the tenant as affordable to fixed income tenants, they can better plan their remaining years and can benefit remaining resources for other necessities. The project then becomes a resource for the community in maintaining a stable affordable seniors population. DUE FEBRUARY 5. 1997 AT 12:00 NOON City of Iowa' City Department of Planning and Community Development 410 E. Washington Street (319) 356-5230 SOURCES AND USES, INCOME AND EXPENSE, PROJECTION 0 DOCUMENT OF SITE CONTROL ASSIGNMENT OF LAND PURCHASE AGREEMENT THIS ASSIGNMENT OF LAND PURCHASE AGREEMENT (the "Assignment") is made'and executed as of this ~ day of November, 1996, by and between AFFORDABLE HOUSING GROUP, INC. an Ohio Corporation ("Assignor").and MEADOW WOOD SENIOR APARTMENTS LIMITED PARTNERSHIP, an Iowa limited partnership ("Assignee"). WITNN~SETH: WHEREAS, Assignor previously entered into that certain Land Purchase Agreement dated on or about November 8, 1996,between Assigaor, as Buyer and Southgate Development, as General Partner for Walden Woods Associates II, L.L.P., as Seller (the "Land Purchase Agreement") with respect to a parcel of land located in the City of Iowa City, County of Johnson, In the State of Iowa containing approximately 7+- acres and being generally depicted on Exhibit attached hereto and incorporated herein by this reference (the "Property"); and WHEREAS, Paragraph 6 (A& B) of Addendum to the Purchase Agreement provides a schedule for the elo~ of escrow on the property; and WHEREAS, Assignee desires to acquire the 7+- acre parcel to be conveyed and Assignor desires to assign the right to Assignee to acquire the 7+- acre paxeel. NOW THEREFORE, for and in consideration of the sum of TEN AND NO/100 DOLLARS ($10.00) paid by Assignee to Assignor, and other good and valuable consideration, Assignor and Assignee hereby covenant and agree as follows: 1. Assignor hereby transfers, sets over and assigns unto Assignee, and its respective successors and assigns, and Assignee hereby accepts, the right to acquire the 74-- acre parcel of the property as generally depicted on Exhibit "B" attached hereto and incorporated herein by this reference. IN WITNESS WHEREOF, Assignor and Assignee have executed this Assignment as of the day and year first above written. Robert Lomas, ~'resiaen~ "ASSI~GNOP," MEADOW WOOD SENIOR APARTMENTS LINIITBD PARTNERSHIP, an Iowa limited pactnership By: Piceme Meadow Wood Senior Apartments, L,L.C,, an Iowa limited liability company By: Piceme Development Corporation, of Florida, as Manager "ASSIGNEE" Inloimellan ~'t ,~ <... " £1mrle~ 4. l. Ll£l.-n ]21 E. l.hr~et St.., ~.O. ~ 2l~, I~ City, TA OFFE~ TO BUY KEAL ESTATE AND AgCEPTANCG Walden Wood Associates Jl, L.L.P'. ~hnson REAl. [STALE OESCRIPTION. The Buyel0 oilel to buy f~d effete ~ 319/356~ 110., SPACE ABOVE IllIS LINE FOR RECORDEft 7 acres more or less adjacent to RohreC Road and ilwy ~218. Exact legal description to be provided by. survey to be completed at Seller's expense in accordance with the attached Addendum (the Property) wlih any Illlllmlnll Slid Ippullarmnl earriehl lllllll, but lubJlcl Ig Ihl J~ewlng: a. any ffo~n9 ~nd 011~r oldEnascii; b. a~ carinanil deslg.ated Ihe Rid illicit| plaYideal guyall, on possllllon. ale pel~tlid to inn~e the [offowl~ construction of a 120 unit residential dwelling complex 2. rnlCE. Th. pu,cha,e pli0~ .h~ be I ~OO, O0~O , payable at J oJl~ SO~ Cs,hEy, Iowa, · ,~"=~,: $5,000.00 earnes~ money deposit to be held in the Iowa Realty Trust Account to be applied to the purchs~ price at closing or to be refunded to Buyer If the contingencies expressed in ~e attached Addendum are not satisfied. The balance of the purchase price to be paid accordance with tb~ .attached Addendum. {.niACfS~A~fT*XiS. S.,,,,,~.,p,v 100Z of the 1996-91 fiscal year real estate taxes and a prorated share of the 1997-98 fiscal year real estate taxes prorate~ to the date of closing s~ Shy ~ ~ ,s[sls t,.ss p,ysb{s {n pdo~ yse~s. Buy,~s shs[ p,y ,~ ,ubsm~mnl ~,,l ,s[,Is {,~m,. 4, SPECIAL ASSESSMENTS. C 1OS [[IJ[. e. A" olhlf epecld elllllmlnll ih~ be p~d by 5, RISK OF lOSS AND INSURANCE. Rick o~ Io~e pdo~ I~ Sefiel'l delivery el pollespies at the O. CAR[ Af{O K~AIfJJ[//AIJCE. The Re~ [11lll sllnll J,e plSlllVll{ lib ill I,IIlllil co.dillon e,,d dellyield h,tecl 9. USE OF PURCIIAS[ PRI('F F,, ,~ne of lez[to..~* t, ~ .'. :, or ,: · , .. I,..e I,..e may be used to p=y In~it n.d ethel Gini e~ to upon n:lcJ~fact ~. ,~ o~ ~he c:c>z~JJ.~ut)u~,:~, uXl~i'essec[ ~n ~1~:..'~L'L'rlched Addendum the pu~choe. pdce Ii paid In full. 6efie*e IhoN pay the colin el *ny additional abate*cling end lille wo~k due to nn~ acl el o~eelon Satiate, Including heneloPe by el the death of Seffe~e of Iheh I1. DCED. Upof~ pieneat of the pufchele pllce. Sageli lll~ convey Ilia Red Eeleta to BUyell of Ihill nsslonees. by W~ ~11~7 deed. flee e~ clear of ~ Gent. lelldcilonl. e~ encu~rencee IXClpi 81 pJo~ad In 1 .a. 14. TIME IS OF THE ESSENCE. T~e I1 of the Ifilfloe In IHI e0nlfaCt. 15, REMEDIES OF TIlE PARTIES e. II Buylie InH to llmelv perigem tl~, conlf,cl. Sagell may forfeit It e~ pro,dad In the Iowa Codu. ,~ ~fi payment. made fulfilled or. at Sellef'o optlo~ upon II~riy deyl willion nollcl of Intention to leOelliot0 Ihl pe~ent of the entire balance ouch Im~u~e {during w~ch I~rty dayI ouch le~fl lepol corrected} Siftleo may declife Ihb ladle balance ~o~ltely due a~ Thereoflet 1~l contract may be fofeclolod In e~lty end the Court rely appoint a gecelvlr. b. If Softire I.~ to timely pllfo~m ~8 Quaretool. Buyere hove the right to have eft pimento mede returned 1o them. a. Buyere i~ Slfilfl ~1o ire end{lid to utlfize any e~ eft ethel rimedill of lollo~e It Ilw or In equity evadable to Ihem entitled to obldn ~d~enl for agate e~ attorney feel eo pef~ttad by I~. STATEMENT AN TO LIENS. If Ouye~e Inle~ to oleuml or lake eub10ct to a lien on the fio~ Eatale. Sifter0 abaft fmdih Ouye*l with o writlea lielament hem the ~lder of ~uch G,~ thewing Ihl ~orrlcl bollnCl 17. SUBSEQUEHT CONTRACT. Any fe~ go{ale contract execuled In padromance el tide con{fact Ihell be on a form el the lg. APPROVAL OF COURT. If lite eldo of the Real Eitate is cublace to Court approval. the fiduciary Ihafi promptly Bethride tide con{fact lot lUCh ipprovnl. II 1~l coiltract Is not Io approved. It lh~ be void. 19. CONTRACT BINDING ON SUCCESSORS IN INTEREST. THB contract eha~ apply to e~ bind the luCCealofl in Interest ol tho partial. ': 20. CONSTRUCTION, Wordl m~ phfolel Ihe~ bl ~oniituid el In Ihe elngul*r of pluf~ numbef, 8~ lB melcullne. feline Of hauler 21. TIME FOR ACCEPtaNCE. II the offer I~ not accepted by S.fi~, on of b~lofo . lg -- . it ehefi become void i~ eft pealnil lhOfi be gepaTd to 1he Buyere. 22. OTHER PROVISIONS. Attach Addendum. THiS OFIrF[R IS ACCEPTED , IS ~ 51)eule SpOU~l .i ADDENDUM TO PURCt IASE AGREEMEN]: BETWEEN WALDEN WOOD ASSOCIATES II, L.L.P., SELLER, AND AFFORDABLE HOUSING GROUP, INC., BUYER ( 1 ) Continqencie s: The Buyer's obligations under the. Purchase Agreement are subject to and contingent upon the following conditions having been satisl'ied on or bel,ore the dates specil'ied: (A) The Buyer shall have oblained a written financing commitment to finance construction of 120 units on the Property. I[ Buyer has not obtained such a commitment by April 30, 1997, the Buyer shall have the option to declare this Agreement to be null and void in which event Buyer's earnest money payment shall be returned without penalty. (B) The Seller shall have caused the Properly to be rezoned Io permit the conslruction of 120 unils o1' multi-family on the Property. If the Property has not been rezoned to permit Buyer's proposed construction by April 30, 1997, the Buyer shall have the option to declare this Agreement to be null and void in which event Buyer's earnest money payment shall be returned without penalty. Seller represents, to the best of its partners' knowledge and belief, that multi-family residential housing is consistem, t with the City of Iowa City's Comprehensive Plan for development o1' the Properly and it is reasonably likely that rezoning to multiple family housing (allowing up to 120 .units) will be approved. (C) Provided that the contingencies expressed in Paragraphs (A) and (B) abQve have both been satisfied or waived in writing on or before April 30, 1997, then and in that event the Buyer shall submit and diligently pursue an application for approval of a site plan for its proposed project. In the event Buyer's site plan has not been approved by Augus, t 31, 1997, either the Buyer Or the Seller shall have the right to declare this Agreement to be null and void in which event Buyer's earnest money payment shall be returned without penalty. Provided, however, should Buyer have an application for site plan approval pending before the Cily of Iowa City on August 31, 1997, the Seller shall not exercise its option !o void this Agreement until November 1, 1997, or until Buyer's application for site plan approval has been denied whichever shall sooner occur. (2) Boundary Survey: The Seller will provide Buyer with a boundary survey of the Property within 30 days of the execution ol this Agreement which survey ',,,,ill be subject Io minor adjus~menls ~o accommodate approval of Seller's linal pla,t and OPDI I-0 Plan. (3) Seller's Site Investiqation: Upon execution o1' this Agreement, the Buyer shall have access to the Property for the purpose of coneacting whatever site investigation including soil lealing that Buyer deems necessary. (4) Site Gradin.q and Impact Fees: The Seller will, prior Io closing, grade :the Property to Buyer's specifications to accommodate the 120 unit project which Buyer inlgnds to construct on the Properly. The Seller shall also pay all impact fees and tapping fees for water, sewer, parks and schools which may be imposed upon the Property. (5) Utilities: The Seller will, prior to closing, have all utilities installed up to the '.' boundary of the Property. (6) Payment of the Balance of the Purchase Price: (A) Buyer may, at any time before or after satisfaction of the contingencies expressed in Paragraph (1) of this Addendum and prior to November 15, 1997, elect to enter into a non recourse installment contract with the Seller which contract shall provide for a total down payment of $60,000.00 (includi.ng the $5,000.00 earnest money payment) and will provide for the payment o~' the balance of the purchase price of' $540,000.00 on or before November 15, 1998. The unpaid balance due on the contract shall bear interest at 8% per annum payable quarterly on the last day of each calendar quader commencing on the last day of the calendar quarter following the execution of the installment contract and continuing on the last day of each calendar quarter until the conlract balance is paid in full. Upon payment of the contract balance in full, Seller shall execute and deliver I,o Buyer or its assignee a Warranty Deed to the Property free and clear o1' liens and encumbrances. (B) Provided the contingencies expressed in Paragraph (1) of tl~is Addendum have been timely satisfied and provided further that the Buyer has not previously elected to enter into an ir~statlment contract as provided i~ subparagraph (A) of this Paragraph (5) then the balance of the purchase price shall be due and payable in full within 15 days after the approval of Buyers site plan by the Cily of Iowa City but in any event no later than November 15, 1997, at which time the Seller shall execute and deliver to the Buyor or i(s assigns a Warranty Deed to the Property free and clear of liens and encu'~brances. , (7) Assiqnment to Entilv: Buyer intends to a{range for the formation of a new business entity to become the owner of the real estate. Buyer may assign its rights and obligations under this Purchase Agreement to' such new entity, subject to Seller's prior writlen approval which shall not be unreasonably withheld upon Buyer satisfactorily demonstrating the new entity's capacity to perform the Buyer's obligations hereunder. !n the event that Buyer is unable to reasonably satisfy Seller as to the capacity of the new entity to perform, then Buyer may assign, without Seller's consent, but such assignment shall not relieve Buyer of any obligations hereunder, which obligations shall thereafter become the obligations of the both the Buyer and lhe Asslgnee. SELLER WALDEN WOOD ASSOCIATES II, L.L.P. By: Southgate Development Company, Inc. By: ~ ,~'4.'0.~ v-.- ~ Myles .~rav~rman, President By: Raymond J. Happel Trust No. 2 General Partner By: By Hawkeye Bank of Cedar Rapids Co-Trustee Bill Happel, Co-Trustee Site 7 + acres LEGAL DESCRIPTION OF PROJECT SITE LEGAL DESCRIPTION The following Legal Description has been compiled from existing deeds and plats of record. Legal Description and Boundaries to be field measured at time of Final Platting. The East 55 Acres of the North Half' of the Southeast Quarter, all in Section 18, Township 79 Noah, Range 6 West, of the fifth Principal Meridian, Johnson County, Iowa. Excepting therefrom, that portion lying South and West of Interstate No. 380, land taken by the State of Iowa as shown on the instrument recorded in Book 658, Page 314, land laken by the City of Iowa City as shown on the instrument recorded in Book 2059, at Page 97, all of the Records of the Johnson County Recordefts Office. Said Resultant tract contains 40.7 acres~ more or less, and is subject to easements and restrictions of record. RESUME OF EACH MEMBER OF DEVELOPMENT TEAM I'ICERNE PROPERTIES Picerne Properties was founded over 65 years ago with a very simple idea. To be successful in real estate, one must know everything about a property; the people occupying it, it's past performance, it's present and future potential and it's location vis-a-vis the area's real estate market and overall economy. Through it's activities in real estate, Picerne Properties manages a portfolio of over 15,000 apartment units and over 1.5 million square feet of commercial space. Picerne manages apartment projects throughout New England, Phoenix, Arizona; Las Vegas, Nevada; Portland, Oregon; the Greater Orlando, Florida metro area; West Palm Beach, Florida; and Broward County, Florida. Picerne Development Corporation of Florida, a subsidiary of Picerne Properties, benefits from its parent's 65+ years of real estate experience. Picerne Development Corporation has become a force in the Central and South Florida real estate markets. In conjunction with the development and construction of apartment communities, the Property Management division provides distinctive, quality managerr~'.fit of apartments for the Picerne portfolio as well as for third party owners. Picerne Management Corporation brings to the Florida market a degree of professionalism that enables us to evaluate areas and market segments for long range profitability rather than for the fashion of the moment. Picerne believes in and practices sound property management principals. We have the experience and ability to take what may be marginal properties under the management of other companies and make them profitable. Our property management team is encouraged to seek advanced training to constantly elevate the degree of professionalism they bring to the job. Picerne Development Corporation maintains the Accredited Management Organization (AMO) designation issued by the 'Institute of Real Estate Management and has Certified Property Managers directing our projects. One of Piceme's strengths is it's ability to best position a property for success. Resident mix and rental rates are under constant review to assure that Picerne managed properties generate the best achievable incomes consistent with competitive market conditions. Property management is the key to enhancing future value, so we do not trust our projects to others. We have attracted an experienced team of management professionals who provide day- to-day supervision to ensure top performance. The Properrs' Managernent division is headed by Robert M. Picerne. Mr. Picerne has been in the real estam business virtually all his life. having held various construction. development. maintenance and management positions while growing up. After graduation from Brown t:nixersitv. Nlr. Picerne became responsible for the financing. construction. and management ofoxer 3.000 apartment units in New England and Phoenix..Arizona. In 1984...",lr. Picerne ,,pened Picerne Development Corporation of Florida in Orlando. Florida. x~here he acts as the I~resideat o£ Picerne Development and Construction, and Ihe Director of Property Management. Mr. Picerne has direct responsibility for the management of' approximately 2.700 apartment units located throughout Central and South Florida. Edward L. Wernecke, the Regional Property Manager, completes the upper management level of the Property Management division. Mr. Wernecke is also a college graduate and a Certified Property Manager. Mr. Wernecke has experience with properties in Tallahassee, Gainesville, Panama City, the Greater Orlando area and South Florida. These professionals, our corporate office staff, and all re, embers of the on-site staff assure that Picerne managed communities are maintained to the highest possible standard. The Picerne team strives through individual attention to preserve the integrity of the community and product the best possible return on the owner's investment at all times. .U_ 0 0._(2 DOCUMENTS SUPPORTING HOUSING NEEDS and/or EVIDENCING SUPPORT FROM COMMUNITY OR STATE November 12, 1996 ELDERLY SERVICES AGENCY 28 SOUTH LINN IOWA CITY, IA 52240 Telephone: Fax: (319) 356-5217 (319) 356-5215 Mr. Donald Paxton Picerne Development 1000 A North Orlando Ave Winter Park, FL. 32778-2294 Re: Letter of Support for Meadow Wood Senior Apartments, iowa City, Iowa Dear Mr. Paxton: Elderly Services Agency supports Meadow Wood Senior Apartments, a 120 unit senior housing project, to be de. veloped by Picerne Development, of Winter Park, Florida. The property is located at Rohre..t Road and Highway 218. The City of Iowa CiB, is experiencing a shortage of affordable rental housing for seniors, as demonstrated by the goals of the City Steps Consolidated Plan for 1995 - 2000. Meadow Wood Senior Apartments would help meet the need for affordable housing in our community. Elderly Services provides a range of services aimed at helping older people remain safely in their homes for as long as possible. Older people call upon us for support services. We either provide the service or act as a referral source to all the other agencies in town that do the things we do not. Certainly Elderly Services supports such a project as the Meadow Wood Senior Apartments. We would serve the people who live there as we serve all seniors in Johnson County who ask for our help. Sincerely, Jean H. Mann, ACSW. LISW Executive Director '~OT~L. P. 01 ItU",/-!Z":'J :UI'. l,l:lIJ [1'1 Dept. of' Econ,",nic De,.,.I"fiX llO. 15t52,:124859 -- TERRY E, BRANSTAD, November 12, 1996 DEPARTMENT OF ECONOMIC DEVELOPMENT DAVID J. LYONg, Mr. Don Paxton Piceme Development I000A North Orlando Avenue Winter Park, FL 32789 RE: Proposed Meadow View Senior Apartments, L.P. Project in Iowa City, Iowa Dear Mr. Paxton, This letter is to confirm that the Iowa Department of Economic Development (]DEE)) is aware that you are currently in the process of applying for HOME Investment Partnership Program funds in the amount of $264,000 for a number of rental units included the above referenced project. The IDED responded favorably to your Housing Assistance Review Team (HAt[T) form (a preapplication of sons) indicating that the City of Iowa City would need to commit a portion of its HOME funds toward this project ($1 of their HOM]~ funds for every $3 of State HOME timds) in order to be eligible for State HOME timds. ' Until a formal application has been received and reviewed by the Department, an indication of our willingness to award funds can not be given. We lmve been known to make conditional awards based upon the receipt of other funding source commitments as pledged in the an application (i.e., such as another Participating ludsdiction's HOME funds; Iowa Housing Corporation Low Income Housing Tax Credits; eta.). The senior rental housing project is an eligible activity. We will await a formal Housing Fund application and look forward to assisting your efforts to provide affordable senior housing in the Iowa City area. Sincerely,' Terry D. Vestal, Field Keprescntative cc: File ¢1OW^ N £1'~VOI1.K FOIl 151,J51.'.:~53 200 EAST GRAND I DES MOINES, IOWA .50309 [ fi'~$12d2-4700 ] I:AX: 515/242.4859 ASFISTANCE November 13, 1996 1 '/~L. J.' 1/ I. CITY OF IOWA CITY L L Mr. Donald Paxton Picerne Developmen[ 1000 A. North Orlando Ave. Winter. Park, FL 32789 Re: Support for Meadow Wood Senior Apartments, Iowa Cl[y, Iowa Dear Mr. Paxton: The City of Iowa City supports the concept of senior housing as embodied in the Meadow Wood Senior Apartments, a 120-unit senior housing project, developed by Picerne Development, Winter Park, Fioridao The property Is [oca[ed at Rohret Road and Highway 218. The City of Iowa City is experiencing economic growth and a shortage of affordable rental housing for seniors, as demonstrated by the CiTY STEPS Consolidated plan from 1995 to 2000. Contingent on Meadow Wood Senior Apartments obtaining the proper zoning and meeting the zoning and building ordinances for the City of Iowa City, the Ciw would support such a project in the community and will work with developers in achieving that goal. Sincerely, Naomi J. Novice Mayor CC: Karin Franklin, Director Planning & Community Development [rn\nnl 1 1 3.doe J J J City of Iowa City M, EMORANDUM Date: To: November 14, 1996 Don Paxton I Picerne Development From: Denny Gannon ~-~ Assistant City Engineer Re: Site located north of Rohret Road and east of Highway 218, Meadlw Wood $enidr Aparb'nents The availabili~ of sanitary sewer, water, gas and elec~c utilities to the above- referenced site, is as follows: 1. Water is av!ilable and is presently located under the north side of the Rohret Road pavement and another water main is located adjacent to the west side of this site. ! ! 2. Overhead e, lectdc and gas are currently available and are located on the south side of Rohret Road and another gas main is located along the west side of this ~ite. 3. Sanitary sewer is available and is located along the north side of Willow Creek and ~nust be extended to the south approximately 700' to serve this site, and ca,h be extended as shown on the most recently submitted preliminary plat for Walden Hills. ' Adequate capa~, ity for water and sewer currently exists to serve the proposed project. Pos't-it° Fax Note 7671 1. ,"ilatemenl ~1' Sl~ccilic ()bitolives Within this plan we have tried to describe and cslimate Ihe activities [hal will be tmdcrlaken and at leasl be partially funded wilh federal funds in Iowa City over the nexl five years. Again, sirme this is a five year overview and we do not know what type of funding requests the City will receive over time we cannot pinpoint the exact number of housing units that will be assisted, for instance. The following estimates are based upon the one year action plan for FY96 and the number of units that have been assisted in the past several years. a. Influence of Housing Market on Use of Funds As stated in the Housing Market Analysis section of this p.t-an, Section III. A., the housing market in Iowa City is very tight. This translates to an expensive housing market in both rental and owner-occupied units. Due to our market conditions a ,3ariety of housing projects have been proposed and funded. (1) Rental Assistance Data in HUD Table IV.1 show that there are 2141 low income elderly or small and large related households with a cost burden over 30 percent of their gross income. Currently the Iowa City Public Housing Authority has 82 units of public housing and 827 Section 8 vouchers and certificates. In addition, there is a continual waiting list of approximately 300 households. Because of the high market renu in Iowa City, rental assistance is the ~ost important need identified by low income persons. The City intends to continue and expand the amount of rental assistance available. 125 75 50 250 7500 10 Units New Section 8 Vouchers and Certificates (25 annually) Units Tenant Based Rental Assistance (15 annually) Households Security Deposit and Emergency Payments (10 annually) Households Housing Skills and Location Assistance (50 annually) Inspections and Re-inspections of Rental Units (1500 annually) Units Congregate Housing for Elderly Persons (2) Production of New Units The production of new housing units in Iowa City i's primarily being done by the private sector with approximately 200 owner-occupied dwellings and 225 multi-family rental units coming on- line each of the previous two years. One barrier to producing new, affordable housing units is the high cost of developable land. Because of this there have not been many "assisted" housing units being built. CDBG and HOME fund~ have been made available for the production of new units as feasible. 75 Units New Construction of Rental Housing (15 annually) I00 Units New Construction of Privately Developed AtTofriable Owner-Occupied Hous- ing (20 annually) 250 Units Assistance to Homebuyers to Purchase Housing (includes acquisition of exist- ing units) IV F. BARRIERS TO AFFORDABLE HOUSING Strategies to Remove or Ameliorate Public Policies that Serve as Barriers to Afford- able Housing The following strategies are being explored by the City of Iowa City in an attempt to reduce barriers to affordable housing created by public policies (See Section III. E.): a. Public Policies Aggressively pursue funding for affordable housing from federal, state, and private sources to supplement City efforts to produce affordable housing. Attempt to secure fair market'rent guidelir~es from HUD to reflect the high housing and living expenses that individuals and families face in Iowa City. b. Tax Policies Utilize such tools a~ tax abatement and tax increment financing to support the development of affordable housing. o o Continue funding of nonprofit and public services from property taxes received by the City° Utilize Low Income Housing Tax Credits as incentives for the developr~ent of affordable housing units, particularly in developing private/public and for-prof- i~Jnonoprofit relationships. c. Land Use Controls and Zoning Ordinances o Ensure that suitable undeveloped land is zoned for higher densities, particularly medium density multi-family development. Where possible, areas that have suffi- cient infrastm~"ure to accommodate multi-family development will be identified and recommended for possible rezoging. -' Examine inclusionmy zoning practic~:s, including density bonuses for developments that include affordabl%housing units. Include zoning for lower cost housing alternatives such as single-room occupancy (SRO) housing, cooperatives, accessory apartments, manufactured and modular homes. Examine subdivision and infrastructure standards in an attempt to identify stan- dards that may be safely reduced to lesson the cost of infrastructure development for new subdivisions. This review will include the Public Works Department. Minimal levels of safety and infrastructure quality to ensure long-term maintenance will be of concern. d. lluildinl4 C~,des, I"ecs, .'~d (21~:,r14~s Increase awareness of alternative UBC practices which. if implemented. could reduce the cost of constructing new units. These changcs in practices include footings and foundations, wall framing, roofs, plumbing. heating. and electrical systems. The reduction of construction costs may make the building of new affordable units more feasible. e. Growth Limits f. 1. Pursue infill development of non-conforming lots by granting variances, when appropriate. 2. Consider the annexation of land suitable for the development of affordable hous- ing. This would include considering availa,ble infrastructure and zoning for higher densities, particularly medium density multi-family housing, manufactured housing, and smaller affordable single-family housing (e.g. attached units). Policies that Affect Return on Residential Investment Continue assisting lower-income households through the City's various rehabilitation programs, which include CDBG, HOME, and other single-family and rental rehab programs. This assis- tance provides funding for maintenance and repairs to qualifying households, improving the safety of their homes while protecting the homeowners' investments. g. Dissemination of Information/Community Attitudes Increase awareness about the needs of low-income people and about the avail- . ability of services to this population. Though numerous services are available, it is important to recognize that not all needs are being met by the private market, by the City, or by non-profit agencies, and that additional resources are needed to help low-income households. Attempt to address misconceptions and assumptions about low-income households. Attempts to address NIMBY concerns may reduce barriers to housing in areas where fears of high concentrations o('"poor people" may be prevalent. FINANCING COMMITMENTS-CONSTRUCTION AND PERMANENT M-'qrket s Group Carolina 2B28*d FIRST UNION CORPORATION LOAN COMMITMENT AGREEMENT November 12, 1996 Mr. Dwayne Walker Vice President Picerne Development Corporation of Florida 1000-A North Orlando Avenue Winter Park, Florida 32789 Re: Meadow Wood Senior Apartment Dear Mr. Walker: We are pleased to advise you that we have approved a construction and permanent loan for the above proposed development. We have reviewed your application to be submitted to the Agency in support of the credits for the above referenced project. This commitment is made subject to compliance with the financial information and projections provided to us in support of your loan application, and under the following terms and conditions: Borrower: Meadow Wood Limited Partnership. Guaranty: The unconditional, joint and several guaranty of payment and performance of the construction loan (described below) by Picerne Investment Corp. and Robert Picerne. The permanent loan (described below) is non-recourse. Loan Amount: Construction $3,496,782 Permanent $3,496,782 Interest Rate: Construction Permanent 15-year treasury plus 350 basis points with rate fixed at closing. 15-year and 250 basis points with rate fixed at closing. The underwriting rate used is 9.25%. Rate may be negotiated by the payment &additional points set at closing. Repayable: Construction - Interest only monthly. Permanent. - Principal and interest monthly. November 29, 1996 Te r,n: Commitment Fee: Construction 24 months Permanent -. 30 years 1.8% of each facility's loan amount payable at closing and conversion respectively. Security: Construction and Per~anent - A first mortgage lien on the above proposed development. Conditions to Funding Construction Loan: Successful award and allocation of annual low income housing tax credits from the Agency in an amount not less than $595,887. Equity contribution of not less than $3,775,540. Deferred developer fee of not less than $525,403. Complete drawing and specifications. Firm cost estimates. Appraisal. Soils analysis and environmental report. The general contractor and the construction contract shall be subject to approval by First Union. Such other typical closing terms and conditions that may be required by First Union 'and/or its counsel. Conditions to Funding Permanent Loan: Construction of the project is 100% complete. All certificates of occupancy have been issued and remain in effect. A final allocation of low income housing tax credits has been received from the Agency All secondary debt must be non-forecloseable and approved by First Union. Such other typical closing terms and conditions that may be required by the First Union and/or its counsel. November 29, 1996 All third-party beneficiary rights are expressly negated. No person who is not a party to this commitment shall have or enjoy any rights under this commitment. No change, amendment or modification of this commitment shall be valid unless made in writing, addressed to the Borrower and signed by a duly authorized officer of First Union. The commitment will expire six months from date of this letter if not closed or extended by First Union. This commitment may be assigned, by First Union to any affiliate of First Union Corporation. First Union wishes to thank you for the opportunity to provide financing for the development, and we look forward to the closing of this transaction. Dire ~r- Short Term Lending Affordable Housing Group Agreed and accepted this 1._~ day of t~a v Borrower: By: Guarantor: ,1996. FIRST UNION COMMUNITY DEVELOPMENT CORPORATION EQUITY COMMITMENT LETTER November 12, 1996 Mr. Dwayne Walker Vice President Picerne Development Corporation 1000-A North Orlando Avenue Winter Park, Florida 32789 Re: Meadow Wood Senior Apartments Dear Mr. Walker: We are pleased to advise you that we have approved an equity investment in Meadow WoodSenior Apartments Limited Partnership, which will own and operate an 90-unit, elderly; affordable housing project to be known as Meadow Wood Senior Apartments, located in Iowa City, Iowa. This commitment is made subject to compliance with the f'maneial information and projections provided to us in supp6rt of your request, and under the following terms and conditions: Investment Entity: Meadow Wood Senior Apartments Limited Partnership (the "Parmership"), with a to-be- formed Picerne entity acceptable to First Union as General Parmer with a 1% ownership interest in the Parmership, and First Union Community Development Corporation, or its designated affiliate, as Limited Panner with a 99% ownership interest in the Partnership. Tax Credits Available: $5,899,282 ($5,958,871 X 99%) Net Credit Price to Partnership: $0.64 Net Capital Contribution: $3,775,540 Pay-In Schedule: Capital Contribution #1:$3,249,414 (86%) at Partnership closing, allocated as follows: · $3,249,414 advanced based on percentage of construction completion. November 12, 1996 Pag~ DeveloperFees: Obligations of the General Partner and Guarantor(s): Incentive Mgmt. Fee: Capital Contribution //2:$526,126 (14%) at Permanent Loan Closing, allocated as follows: $526,126 to Developer Fees. Develaper Fee and Overhead are estimated at $1,051,529, of which $525,403 will be deferred,and paid as a priority distribution from available Cash Flow. Operating Deficit Guaranty: The General Partner agrees to provide operating deficit loans to the Parmership for the life of the Parmership. Development Completion Guaranty: The General Partner will guarantee completion of construction of the Project substantially in accordance with plans and specifications approved by First Union, including, without limitation, a guaranty: (i) to pay any amounts needed in excess of the construction loan and other available proceeds to complete the improvements; (ii) of all amounts necessary to achieve permanent loan closing; and (iii) to pay any operating deficits prior to the conclusion of Project construction. Credit Adjusters: The Partnership will provide that, if in any year Actual Credits are less than Projected Credits, then Limited Partner shall be owed an amount necessary to preserve its anticipated return based on the Projected Credit. The obligations of the General Partner shall be guaranteed by Picerne Investment Corp. 50%. November 12, 1996 Pagc Cash Flow Split: Residual Split: Replacement Reserves: Preferred Cash Flow Distribution to Limited Partner: Other Terms and Conditions: Cash Flow to the distributed as follows: a. Co Partnership shall be To First Union in payment of any amounts due as a result of any unpaid Credit Adjuster Amount. To First Union in payment of Preferred Cash Flow distribution or any unpaid Preferred Cash Flow distribution. To the payment of any Deferred Developer Overhead and Profit. To the General Partner to repay any Partnership loans. To the General Partner for Incentive Management Fees. The balance, 50% to the General Partner and 50 % to First Union. Any gain upon sale or 'refinancing shall be distributed as follows: a. To First Union in payment of any amounts due because the Actual Credit is less than the Projected Credit, or there has been a recapture of Credit. b. To the payment of any unpaid Preferred Cash Flow distribution. c. The balance of available cash for distribution, 50% to the General Partner and 50% to the Limited Partner. $200/unit/year. $5,000 annually. 1) Successful award and allocation of low income housing tax credits from the Agency in the annual amount of $595,887. 2) The General Partner must have a firm commitment for fixed-rate permanent financing November 12, 1996 Pag with terms, conditions and Lender acceptable to the Limited Partner. 3) Receipt, review, and approval of the appraisal, market study, environmental and geological reports, plans and specifications, contractor and other typical closing terms and conditions that may be required by the Bank and/or its counsel. 4) The Capital Contributions are based on the projected credits delivered to First Union determined by the construction and lease-up schedules provided by the Developer. Any changes in the timing of construction and/or lease-up may impact the timing and amounts of Capital Contributions. 5) Capital Contributions may be in the form of a loan to the Partnership. This commitment will expire six months from the date of this letter if not closed or extended by the Bank. This commitment may be assigned by the Bank to any afffiiate of First Union Corporation. First Union w~sne~4~ for the opportunity to become investment partners. ~..~ Sincerely, ~ J~/Frederick Davis, III Vice President - Equity Investments Affordable Housing Group Agreed~d A~ed this Day: By: Date: PLANS AND SPECIFICATIONS ..) November 13, 1996 Mr. Don Paxton Picerne Development Corporation of Florida 1000 North Orlando Avenue, Suite A Winter Park, Florida 32789 RE: Meadow Wood Senior Apartments Dear Don; FORUMill PLANNING ARCHITECTURE INTERIOR DESIGN The Architectural plans and specifications for our senior apartments include many innovative items which serve two purposes. One is to reduce energy consumption without substantially increasing initial construction cost. And two, to create a living environment which will enhance the lifestyles of Senior tenants. At least 10% of the 120 units will be specifically designed for handicapped persons. ENERGY SAVINGS: 1. Full depth insulation in all exterior walls. 2. Insulation caulk at all windows and doors. 3. Low E glazing for all windows. 4. Full weather stripping around all exterior doors. 5. Three stages gas fired central heating system, which drastically reduces heating costs. 6. Full 12" of cellulose insulation in all attic spaces. 7. High efficiency appliances. 8. Water-saver plumbing fixtures. 9. Rigid insulation under slabs at all hard surfaced floor areas. LIFESTYLE ENHANCEMENTS: 1. Complete security system with controlled entry and interior intercom through telephone and low voltage electric door opener. Docx~Leuer~,%ieadow/l l- l :~-~OR UM ARCHITECTURE & INTERIOR DESIGN, INC. 745 Orienta A~,enue, Suite I I I I, Altamonte Springs, Florida 32701 [] (407) 830.1400, FAX (407) 8304143, AA 0002731 ~. Emergency call system with pull cords in all unit bedrooms and bath~:~oms with central enunciator panel. 3. Central lobby with hinge seating and second floor atrium opening. 4. Indoor central mail area. 5. Indoor trash chute for all residents. 6. Central indoor laundry area. 7. Television lounge with ceiling fan. Large screen television and ample lounge seating. 8. Beauty Salon. 9. Exercise room. 10. Community Room with kitchen and fireplace. 11. Indented unit entries with :Porch Light" and package shelf, which can be decorated to give individual identity. 12. Office for Resident manager and Activity Coordinator. 1:3. Fully landscaped patio. 14. Library with ample lounge seating. 15. Indoor Tenant Storage. 16. Complete fire alarm system. 17. Carports and site lighting for security. 18. Concrete underlaymerit on upper floors for quietness, rigidity and fire protection. If you need any further information on the energy savings or lifestyle enhancements for this project, please feel free to contact me. Sincerely, FORUM ARCHITECTURE & INTERIOR DESIGN, INC. Jam s B~ Pr/)y{cipal/Architect --~q.,elters/M eadow/1143-96 i ZZZ I I O0 O0 , / .I I ~ t ME,'cr"~O'~/ V,,~DOL) $F.',,'IOR .....: .:...: . ,. ..'.:..~: .~ ~, :':-"-:.'-'!i.~ ~:..'::.:~ -' :'.'.'.'.~ · ....'. :.:..; .. :..-.. .. :--~.-:1."::.'~?:. : .: ....' .::-?::!.-:....!.:. · -'.. I' ~ '. ..'. :' '-'.' ,~'!: -, .... . ... :...:,,~..,-..~.~,:.,,.,-~ - ' ".. ""i. z.- .. '.~'~ ~. '~ .'.' .,i, .-,~ , -.~ ,; .,-:. ,..,... ~,,..~,,~ · .--~' ...:'.' :::.:. :?,.-.:.- · . ." ' ' '~-.i:: ~:':.' · ·..... a .-~- ~.~ ~.~ ! L)iscove~-y Point - biain Dining Room ..4 UTILITY ALLOWANCE CHARTS SEt'iF BY: IC HOUSING AUTH; 10-$6-96 2:23Pk{; 319,3565459-~. ! ~[ O24 7231 ALLOWANCES FOR, TENANT-FURNISHED UTILITIES ANO OTHER ,.qERVICES LOCATION UNIT 'i~PE EFFECTIVE DATE Multi-Family July 1, 1995 HEATINC~ Gas 7 . 18 " 25 25 Propane 10 13 23 32 35 Elec[dc 18 20 29 4~, COOKING Gas 3 4 ~ 6 6 Propane 4 5 7 B 13 Electric .4 (,. 6: ('""~""';. 8 8 OTHER ELECTRICAL' WATER HEATING Propane [ 14 I 2 3 ,16 '20 .~ 26 37 3J ~'4'"' .. k ,~ $ 6 4 S 6 7 4 7 8 9 J WAT E R 3 SEWER TRASH Garbage APPLIANCES Stove Re~'dge rators [ I. 3 t 5 3 3 3 3 3 3 OTHER (Specify) TOTAL - Circle Allowance & Enter Total Here __J #~./2 F~ ~. ~'~',,.~";:i '_' ~-". ~. ~- ' !997 CITY OF IOWA CITY' FY98 CDBG and HOME FUNDING REQUEST FOR ALL HOUSING PROJECTS Project Name: Type of Project: North Dodqe Court Homeownership 8 units of owner occupied housing in 4 duplexem GENERAL INFORMATION 1. Lead Applicant Name Swenson and Associates Applicant Address S?g T4~rkwood Avenue - Iowa City 522Zl0 Contact Person Elizabeth Swenson Title Principal Phone Number 337-3855 Secondary Applicant (if applicable) __~ .... Applicant Address Contact Person Phone Number Title Type of Applicant (check one): Community Housing'Development Organization (Appendix A) Private non-profit organization x Private for-profit, individual or partnership applicant Public Organization Federal Tax Identification Number: 3z14-38-5507 Amount of Funds Requested HOME $ .grant $ loan CDBG $_ grant $ ]60,000 loan If loan requested, please indicate the applicable loan term: Principal and 3% interest (amortized loan) Principal and 0% interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) x Declining Balance Lien (forgiven over time) 2 Provide a brief description of the proposed project (please limit response to this space only). Eight units will be constructed in four duplexes and sold to qualifying families. Units will be 3 bedroom or 2 bedroom. If a family with a handicapped member is identified, a unit will be designed for handicapped accesslbillty~ Owners will repay their $20,000 CDBG loan when they sell their units if the unit is sold at market rate. If the unit is sold to another family at or below 80% of median income, the CDBG loan (in effect, a silent second mortgage) will remain keeping the unit affordable for the long term. If the loan is repaid to the City, the repayment can be used once again to create additional affordable housing units. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received Budgeted Amount Amount Expended (to date) -0- 0 Briefly describe your organizational goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City. A primary goal of Swenson and Associates is to plan, design, and develop affordable and special needs housing. The housing will be designed to meet the specific needs of those being housed with participation of the owner in the process whenever possible. Describe in detail the project location (provide maps and/or drawings), type of project {new construction, acquisition, rehabilitation, tenant based rent assistance or downpayment assistance) and number of units to be funded. .See attached maps for site location. Lots 2,3,4,5. North Dodge Court is across from the HyVee, and near the cemetary and Hickory Hill Park, just off of Conklin Lane. It is close to a bus lineo .The housing will be new construction - 8 units each with either 3 bedrooms or 2 bedrooms. .CDBG funding is being requested for: $120,000 in land acquisition costs $ 40,000 for design, site work, development $160,000 total 10. Please describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. Source and Amount of Funding Requested Iowa City (CDBG) Iowa City (HOME) State of Iowa (HOME) Iowa Finance Authority (state) Low Income Housing Tax Credits (federal) Private Financing Applicant\Owner Equity or Cash Private Foundation(s) Tax Increment Financing (Iowa City) Tax Abatement or Exemption (Iowa City) Volunteer Labor and\or In-kind Donations Other: Use of Funds $160,000 0 0 0 $736,000 $ 9~ ,D00 0 0 0 0 -May be possible. 0 Total of Private Funds Total of Public Funds TOTAL FUNDS REQUESTED Expected Public Subsidy Per Unit $760,000 $160,000 $920,000 $ 20,000 WFor rental housinq projects only, please include a proforma with this application* 11. Program regulations require a 25% match for HOME fundine only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how 'the project will meet this additional matching requirement without the use of City matching funds. (HOME Funds Requested $ N/A x .25 = Required Match 12. 13. Briefly outline the proposed time table for the commitment and expenditure of the funding being requested (include other project factors such as rezoning or applica- tion for other public\private funding). July 1- August 1, August 1, 1997 September 1, 1997 October 15, 1997 Date Activity July 1,1997 Beginning of City FiscalYear 1997 .Design units. .Put project out to bid. .Advertise units. .Finalize purchase and sales agreement. .Begin site preparation. Goal is to presell units to save construction financing charges. November 1997 °Close in 2-8 units so that construction can continue during winter months. March-June 1998 .Complete and sell units. New owners move in. *Note: There are no special applications or rezoning needed for this project. Please provide evidence ofyourorganization's capacity and experience to unde~ake and completethe proposed project withinthe established timetable. Elizabeth Swenson, principal of Swenson and Associates, has had over 10 years of experience in designing and building and renovating housing. She is currently rehabing an historic house in Iowa City. Previously, she was the Executive Director of Habitat for Humanity, New Haven, Connecticut where she oversaw housing design and construction of single family units. She has also designed and managed the construction of a variety of other projects. Ben Moore, of Moore Construction, has agreed to provide technical assistance in construction of this project. 14. Why is this project needed? Describe how the proposed project addresses the "City Steps", . 16, zaencifzes "the need for homeownership options at this income range" These units are designed for people from 60%-80% of median. The CDBG funding will make it possible for a family of four with an income of between $31,800-$34,860 to purchase a unit and have a permanent stake in our community. "City Steps" cites the average single family home as costing $105,000, in 1993. At the October 1996, Housing Forum, Jane McCune, of the Realtors' Board, stated that the average sales price between January-September 1996, in Iowa City was $126,000, which would require a family of 4 to have an income of $49,400, to purchase a house. The duplex units in this proposal will sell for approximately $95,000 for a three bedroom unit or possibly less if this can be done without compromising construction quality. "City Steps" cites as one of its goals increasing affordable housing stock. These units will remain affordable for the long term or the loans will be repaid to the City to be reused for other housing. These units will not require on-going subsidies. The initial loan, by acting as a downpayment, will make it possible for families to get less expensive homeowners' insurance saving $600 each year. The owners, by using conventional financing will have the tax benefits associated w~th homeownership and can tap into special programs available through the Iowa Finance Authority for additional savinos 15. Discuss your organization's policy ~r'obtaining input from low income persons potentially benefiting or affected by the proposed project and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. There are four Teasons for wanting to presell the units: ]. It will lessen the length of the construction loan, and the cost savings will be passed along to the buyers. 2. As much as possible, the homeowners will have an an opportunity to respond to and influence the details and finishes of their own unit° 3. If insurance will allow, .the homeowners may, under supervision, assist in installing insulation and painting the interior. This cost savings will be passed along to the homeowner. Homeowners will become aware of the types of financing available to them through state programs so they can better understand the cost of their decisions. By engaging the owners in the process, the hope is that they will have a better understanding of their home and greater sense of ownership and responsibility for their homes° Once completed, the family will be asked to evaluate their involvement in the design and construction process. A homeowners association may be started to identify ways to share resources. 16. As best as you can, please indicate the number of persons or households that will benefit from the proposed activity\project by income category (see attached table for Income Guidelines for Iowa City). Number between 0 - 30% median income persons or households Number between 31 - 50% median income persons or households Number between 51 -80% median income 24-48/allpersons or households Number over 80% median income persons or households TOTAL Persons or Households 17. As accurately as possible please describe how outcome data indicates that the project objectives can be met. Project Objective: 1.To design and build 8 units of housing in 4 duplexes. 2.To identify families in the 50-80% of median income range that want to purchase and qualify for the units. 3.To involve famiiies in as much of their unit design and construction as is feasible while ensuring high quality workmanship, energy efficiency, and cost effectiveness. Outcome Data: The completion of all units. The sale of all 8 units. The units will be at or below original cost estimates. 4.Families will access appropriate Families use state financing programs. programs. DUE FEBRUARY 5, 1997 AT 12:00 NOON City of Iowa City Department of Planning and Community Development 410 E. Washingtop Street (319) 356-5230 /' L ~ ~ ~x~", x~ '% '%.'., · ~J z % -,.~, x,'.. ~ ~., ........~ ', .. ~ ~ .'.~ ~ ~;-:~,~-,~..:: t ~ -~ ~ ~ · I I --~ ... ,.,~ . .. '., ~ x~. ' ,.. ~, ,. ~,.~ ., x '~ ":, %;~. k ' ~ %. '."~'. ; % .. I ' .~ x ',, . ~% . '% ~,'~,. *,,'.': h % '~i.~., % ' . ~ , '% .,, . · % X ~t '~ ~ '~ =.: "~.~. ,~.'~. ~'~..~. ~ : ,~.:,.:,.% ':.. =. ,T,,-,. ,...~::::,,..~.: ..,.~ 0 I~ ~,~ ' " . ' ~% . · .. Ox o ~'~/ ~ ~ ~ , -.. / O-s ~.. OITY OF lOW,40ITY FY98 CD~;G and HOAfE FUI~IDING REQUEST FOR AI_£ HOUSING PROJECTS Project Name: Type of Project: River City Housing Acquisition Property Acquisition RECEI~/~-D--:' ~ FEB 05 ]997 P,C.D. DEPARTMENT GENERAL INFORMATION Lead Applicant Name River City Housing Collective Applicant Address 703 N. Dubuque Street, Iowa Contact Person Jodi-beth McCain Title Finance and Development Chair Phone Number 358-1379 City 52245 Secondary Applicant (if applicable) Applicant Address Contact Person Phone Number Title Type of Applicant (check one): X Community Housing Development Organization (pending) Private non-profit organization Private for-profit, individual or partnership applicant Public Organization Federal Tax Identification Number: 42-1100375 Amount of Funds Requested HOME $ grant $ CDBG $ grant $ 85,000 loan loan If loan rec~uested, please indicate the applicable loan term: Principal and 3% interest (amortized loan) Principal andl°/o interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) X Provide a brief description of the proposed project (please limit response to this space only). The River City Housing Collective Inc. (RCHC) seeks to acquire a 20-25 unit rooming house or SRO-style property. These units will be rented at below fair market rate rents to low- and moderate- income persons and households. Cost of living will be further reduced through: the provision of free laundry facilities, the provision of basic furniture (dresser, chair, bed and desk), a $200 security deposit and cooperative cooking, cleaning and property management. RCHC seeks the acquisition of a new property in order to maintain the number of affordable units it currently offers for rent; on July 1, 1998 RCHC's lease of a 21 unit building on N. Dubuque Street will expire. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received None received Budgeted Amount Amount Expended (to date) Briefly describe your organizational goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City. As stated in RCHC's Articles of Incorporation and By-laws, our purpose is to provide low-cost housing affordable to low- and moderate-income persons and households in a cooperative atmosphere. This proposed project seeks to preserve the number of rental units that RCHC currently offers to the Iowa City community. Describe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehabilitation, tenant based rent assistance or downpayment assistance) and number of units to be funded. As of February 5, a location for the project has not yet been determined, but site control is actively being sought. RCHC seeks to purchase a 20-25 unit rooming-house style property. A 23 unit property at 932 E. College Street is currently being considered. 10. Please describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. Source and Amount of Funding Requested Iowa City (CDBG) Iowa City (HOME) $ 85,000 State of Iowa (HOME) Iowa Finance Authority (state) Low Income Housing Tax Credits (federal) Private Financing $ 255,000 Applicant\Owner Equity or Cash $20,000 Private Foundation(s) Tax Increment Financing (Iowa City) Tax Abatement or Exemption (Iowa City) Volunteer Labor and~or In-kind Donations Other: Use of Funds Downpayment, leverage private funds Mortgage Closing costs, start-up costs, legal fees, audit Management, snow removal, grounds upkeep Total of Private Funds Total of Public Funds TOTAL FUNDS REQUESTED Expected Public Subsidy Per Unit $ 275,000 $ 85,000 $ 360,000 $ 3,696 *For rental housincl proiects only, please include a proforma with this application* 11. Program regulations require a 25% match for HOME fundin.a onlv. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this additional matching requirement without the use of City matching funds. (HOME Funds Requested $ 85,000 x.25 =$ 21,250 Required Match RCHC proposes to meet the match requirement by: applying for real estate tax exemption as a 501(c) (3) housing organization, pursuing a below-market rate loan for mortgage financing and the waiving of the origination fee, seeking donations for the acquisition of the new property, and providing volunteer, in-kind labor. RCHC resident members offer their time and experience to manage the organization and to do regular maintenance and upkeep; consequently, maintenance costs are lowered and this project will is projecting a management fee of only 1.4%. 12. Briefly outline the proposed time table for the commitment and expenditure of the funding being requested (include other project factors such as rezoning or application for other public,private funding). Date July1, 1997 Activity Beginning of City Fiscal Year Spring 1997 Spring 1997 July 1997 July 1997 August 1997 August 1997 Finalize location Advertise Unit Openings and Interview Applicants Inspection of property; Appraisal Closing Start Moving In Full occupancy 13. Please provide evidence of your organization=s capacity and experience to undertake and complete the proposed project within the established time table. For the past 20 years the RCHC has been serving the Iowa City community through the provision of affordable housing. In 1977, the River City Housing Collective Inco was organized as a non- profit organization, and in 1979 received a 501(c) (3) ruling from the Internal Revenue Service. In 1984, RCHC acquired its first property, located on E. Washington Street, which continues to be part of the organization's portfolio. Recently, in December of 1995, RCHC purchased a 16-unit property at 200 S. Summit Street. RCHC bid on the property in October and closed on December 1. RCHC equity was used for the downpayment and Perpetual Bank financed the mortgage. In December, four and Perpetual Bank financed the mortgage. In December, four resident members from other RCHC properties and one new member moved into the new property. By August of 1996 the property was at capacity. Last year the RCHC received the 1996 Community Development Award from the City of Iowa City and the Housing and Community Development Commission. 14. Why is this project needed? Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Plan. This project addresses the goal of the provision of affordable housing cited in the CITY STEPS Plan. Specifically, this projects seeks to acquire existing units in order to provide SRO- style affordable rental housing to extremely low-, low- and moderate-income small family households, thereby responding to the Acquisition of Existing Units strategy (page 80). According to Table IV.l, this project would receive either a high or moderate priority need level due to the variety of income levels served. Furthermore, this project seeks to maintain RCHC's goals of preserving neighborhood characteristics and of offering resident members life skills training (in budgeting, housekeeping, home maintenance, communication skills, and independent living skills). 15. Discuss your organization's policy for obtaining input from low income persons potentially benefiting or affected by the proposed project and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. All RCHC Board of Directors Meetings are open to the public, including low-income persons. Resident members of the RCHC, the majority (90%) of whom are low- or moderate-income, compose 100% of the Board of Directors. We have found this to be a very effective mechanism for obtaining feedback on all aspects of the organization, including completed projects. Please see attached for a copy of the resolution passed by the Board of Directors in favor of the proposed project. 16. As best as you can, please indicate the number of persons or I~ouseholds that will benefit from the proposed activity\project by income category (see attached table for Income Guidelines for Iowa City). Number between 0 - 30% median income Number between 31 - 50% median income Number between 51 - 80% median income Number over 80% median income TOTAL 15 persons or households 3 persons or households 5* persons or households persons or households 23 Persons or Households According to HOME regulations 90% of the persons served have to be below 60% of median income. The numbers above represent estimates based on a property with 23 units, and reflect the income distribution of current resident members. *All but two of these persons would have incomes below 60% of the area median. 17. As accurately as possible please describe how outcome data indicates that the project objectives can be met. Project objectives will be met through the provision of below fair market rate rents. Currently the fair market rent for an SRO-style unit is $248.25. In 1994, the average market rate for such a unit was $291. RCHC plans for all units in this proposed project to rent for less than $248.25, and to have a mean rent of less than $225. Such units will be affordable for the life of the organization. The below market and fair market rate rents will allow resident members of the proposed project to live more cost effectively, and hopefully save to enable them to afford future housing. The focus on self-management, with resident members volunteering their time as part of their lease agreement to manage the organization as well as doing the majority of the properry's upkeep, provides life skills training and encourages self sufficiency. Self-sufficiency is demonstrated through resident members successfully moving on to the next housing option of their choice. ppdcdbg~housing.app DUE FEBRUARY 5, 1997 AT 12:00 NOON City of Iowa City Department of Planning and Community Development 410 E. Washington Street (319) 356-5230 Proforma= River City Housing Collective, Inc.- Property Acquisition PROJECT COSTS Property Acquisition Closing Costs, Legal Fees Start Up Costs* Audit Total $340,000 $ 4,000 $ 14,000 $ 2,000 $360,000 * Includes purchase of furniture, kitchen appliances and equipment, utility hook-up fees, paint, and cleaning supplies. FIN~%NCING RCHC Equity Private Financing - Mortgage HOME Funds Total $ 20,000 $255,000 $ 85,000 $360,000 Yearly debt service on the private mortgage was calculated assuming: 8.875% interest, 25 year amortization, 75% LTV ($255,000). This financing is adjustable at five year intervals, and interest rates could increase by as much as 3% at that time (with a 6% maximum increase for the term of the loan). This possible increase is not reflected in the attached proforma spreadsheet because the exact increase in interest rates is not known. However, the increasing debt coverage ratio, as well as project reserves, show that the project would still cash flow at a higher payment. For example, in Year 6 if the interest rate were to increase the full 3%, the yearly payment would be $31,140. Debt service for the HOME loan was calculated on the $85,000 needed for the downpayment assuming: 1% interest, 20 year amortization. A 1% interest rate for the HOME loan is requested in order to enable RCHC to meet expenses. In the attached spreadsheet, the monthly rents and projected expenses are based on RCHC experience with other properties. After Year 1, an increase of 3% was assumed for all income and expenses with the exception of water and sewer, which were calculated using city projections. 0 (D ~:~i :,mi~ ida ~0 RESOLUTION of the RIVER CITY HOUSING COLLECTIVE INC. (RCHC) Resolution in support of property acquisition to replace the leased property .on N. Dubuque Street and in support of applying for HOME/CDBG funds to help finance said property acquisition. WHEREAS, the lease for the River House property containing 21 units expires on July 1, 1998; WHEREAS, the RCHC as a non-profit 501(c)(3) organization provides the service of providing low-cost housing affordable to low- and moderate-income persons and households in a cooperative atmosphere; and WHEREAS, the City of Iowa City has disseminated FY98 CDBG and HOME funding requests for all housing projects. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE RIVER CITY HOUSING COLLECTIVE INC. OF IOWA CITY, THAT; 1. The Chair of the Finance and Development Committee present a funding request for HOME and CDBG funds to the City of Iowa City. 2. 'The proposed project of property acquisition, with the purpose of affordable housing provision, receives the support of this Board. February 3, 1997 John Kramer, Co-Presidefit Sanjukta Paul, Co-President Bennett Brown, Secretary 5 q3 PART IV~ PROJECTS NOT RECOMMENDED FOR FY98 CDBG AND HOME FUNDING. ECONOMIC DEVELOPMENT PROJECTS Business Expans on - Torus Precision Optics Investment Guarantees - Fast Carpe Investment Request $ 43,600 p.294 $ 55,000 p,325 PUBLIC FACILITIES PROJECTS Playground Equipment - Horace Mann PTO Sidewalk Repair Program - City of Iowa City $ 24,000 p.330 $ 5,000 p,339 PUBLIC SERVICE PROJECTS Housing Counseling - Hawkeye Area Community Action Program Housing Support Program - LIFE Skills, Inc. Econ Dev & Supportive Services - Mayor's Youth Emp. Program $ 21,866 p.344 $ 17,772 p.375 $ 50,000 p.380 Name of Project: CITY OF IOWA CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRAAT RECEI~/EL~ FUNDING REQUEST FOR NON-HOUSING PROJEC-S 2a. Amount of CDBQ Funde Requ~.ted , ~,~/ ,~ ~ DEPARTMENT b. Loan ~ Grant c, Type of Loan: (check appiicable line) ~incipal and 3% interest (amo~ized Principal and No interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) ' Declining Balance Uen (forgiven over time) _L3_~.. Name and Address of Applicant/Organization ES' Lotion of ~ope=~ ~o~: 7. 4. Con~act Person and Phone Number 6. Ch~k C~ S~ Ob~cfiveis) ~Affordable Housing Needs ~Ho~s . ~b~c Fac~lSe~ce N~ds Econo~c Development N~ds BHef summaw of the proposed project: oro " ¢ 1/9- Why is this I~roj~ct needed? How doe. the project ~ddrass the priorities, strategi~s and goals of CITY STEPS (':nclude referances to CITY STEI~ objectives end prioHti~s.) · As accurately as possible p~e describe how outcome dst= indicates that the project objectives can be met. L~s: ~3oel(s} of this project. In addition, please indicate the bast you can the number of beneficiaries according to the following income categories: (please sN attached Income Guidelines for Iowa City) Number between 0-30% median. income Number between 31-50% median income Number between 51-80% median income Number over 80% median income TOTAL ~ persons or households ~ persons or households ~ persons or households ....... persons or households Persons or Households General Description of Activities: Ust major activities of the project (how do these activities address your goals listed in #10?). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). 1l. if funds are not awarded. will the project/program continue? Ye~ .~X~ No~ 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes.~ No 14. List the amount of CDBG funds requestad for vadous categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses. construction costs, marsHal and administrative costs, etc. for construc- tion/rehab projicta. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations in the Subreclpient Guide. If other funds are used to implement the project, please lict the source~, state if the funds are in-kind or cash, and check tf the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. EXPENSE CATEGORY BUDGET BREAKDOWN CDB6 FUNDS OTHER FUNDS " ,2. ,~00, '~" Please place an X in box that applies. LIST SOURCE OF OTHER FUNDS Status In-Kind Cash Antic. Comm. 15. List other groups or organizations that were asked to contribute to or fund this project: L L Have ~,ou received CDBG funding in the past? Yea_~_ N~) ch~of (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how m each sward was a grant, conditional service loan and/or repayable loan?) If former projects are underway or not yet completed please indicate how much funding is left to be spent or committed. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 5, 1997, TO: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 ~cdbQ~lndrqfrrn.~n Torus Precision Optics, Inc. Business Plan The Company Torus Precision Optics provides a wide range of services to the professional astronomy community. These services range from opto-mechanical design and consulting to fabrication of high precision optics and complete turn-key automatic/robotic telescope systems. The majority of Torus' production consists of custom designed optics and complete telescope systems for specific astronomy related research and education programs. Our customers are professional astronomers associated with Universities and federal research laboratories. We also serve the high-end amateur and semiprofessional astronomy community. By offering flexible design and production capabilities along with consistent quality and on time project delivery, Torus has established itself in the professional and high-end amateur market as a reliable source for custom designed research grade optics and optical instruments. Recently, Torus introduced the first in a series of standardized telescopes for the professional market. The company is currently beginning continuous production of its Torus CC04, a 16" aperture computer controlled classical Cassegrain telescope. The Torus CC05 and CC06, 20" and 24" aperture versions of the CC04 telescope, will be formally introduced later in 1997. Company history. Torus Precision Optics was incorporated in July, 1994 as a continuation of Torus Optical, a sole proprietorship owned and operaled by James Mulherin. James started producing and selling first-surface r~flecting telescope optics to the amateur astronomy community in 1991. As more people became aware of his ability to produce high-quality optics, he accepted proposals to create larger optics for professional observatories and organizations around the world. As more customers began to request complete telescope systems, James invited his brother Joseph (Tony) to join Torus to establish a machine shop to develop and produce the mechanical components and assemblies for Toms' products. Tony is an expert machinist with years of experience working on virtually every type of machine tool. Utilizing Torus' custom optical and mechanical fabrication shop, James and Tony consulted with customers to design and produce the companies first complete telescope systems. As customers asked Torus to take on larger and more challenging projects, James realized the need to make some changes to meet the demands of the industry. He incorporated the company to create Toms Precision Optics and raised capital to increase the company's production and quality control capabilities. Toms set up a Fizeau interferometer and other test equipment used to provide quantitative analysis of optical surfaces as necessary. The company also acquired additional machine tools, including a Bridgeport CNC milling machine. From the beginning Toms established working relationships with customers, professionals in optics and astronomy, and leading companies in the industry. By paying close attention to what customers want, following the latest technical developments, and incorporating new technology into its products, Toms established itself as a leader in the industry. Torus Today Toms Precision Optics is the leading innovator in the industry. It is the only company with in-house capabilities to design and produce both the optics and the mechanical assemblies of large aperture research-grade telescopes and related opto-mechanical systems. Because Toms manufactures both the optics and the mechanical assembly of its systems, the company has complete control over quality and testing. This enables us to absolutely guarantee that the entire system meets our design specifications and our strict standards of quality and it ensures that we can deliver projects on time. In response to customer input and market demand, Toms recently introduced the first in a series of standardized production telescopes. The Toms CC04 is a 0.4 meter (16") aperture research quality classical Cassegrain telescope featuring several cutting edge technologies. Some of the features built into the telescope include a zero backlash friction rim mechanical drive system interfaced to a computerized motion control system that allows remote/automatic operation of the telescope, digital CCD imaging camera and observatory. In addition, the telescope control soRware includes digital image processing tools and scientific imaging tools that enable the telescope to perform tasks such as automatic supemova and asteroid searches, relative and absolute photometry and variable star monitoring. New features will be added in response to customer needs in order to expand the telescopes repertoire of automated capabilities. Toms is the first company to bring these advanced capabilities to the commercial telescope market in a turn-key package. Toms is currently engaged in the production of the first five CC04 telescopes. This first run is being financed with company profits and outside investment. In addition we have designs and engineering for the next two instruments in the CC series, the CC05 and CC06 which are 0.5 meter (20") and 0.6 meter (24") aperture versions of the CC04. Formal introductions of these instruments are scheduled for the second and third quarters of 1997. Some time during the second quarter of 1997 Toms will also introduce its own Triton digital CCD camera, which will be offered as a compliment to our telescope systems. These products will be produced continuously. In addition, the company will maintain its capacity for large aperture custom optics and acquire the capacity to fabricate meter-class computer controlled telescopes for the professional market. Toms' current capacity for large aperture optics is 1.5 meters (60"). The company currently employs eight people full time and one person part time. Phase I Ex!~ansion Plan Toms recently hired three full time optical shop employees to meet the growing demand for the companies optical products. A training and process control program was implemented in order to increase production capacity while maintaining quality and delivery schedules. The optical shop is currently operating near full capacity and has successfully maintained product quality and on-time delivery. However the demand for custom optical products and the demands put on the optical shop by starting up continuous production of the CC04 telescopes has required that we set start dates for new projects three to six months fi'om receipt of a order. This scheduling problem primarily affects projects requiring optics larger than 24" aperture. We currently have only one grinding/polishing machine with the capacity to handle optics larger than 24" diameter. Current contracts requiring the use of this machine include an 50" diameter mirror for Indiana University, a 30" diameter mirror for a university in Taiwan and a 40" diameter mirror for a NASA satellite project. These projects are scheduled to be processed over the next six months. In addition, the company is negotiating with the Max-Plank Institute in Germany, a French telescope manufacturer and several other institutions, both domestic and international, to acquire contracts to fabricate meter-class optical sets. In order to shorten the delivery schedules for our current large aperture projects and to avoid losing opportunities due to extended new project start/finish dates, Toms will add two large capacity polishing machines to the optical shop. The company has located and negotiated purchase prices for a used 40" capacity A-arm type polishing machine and a used 70" capacity Draper style polishing machine, both available for immediate delivery fi'om a machinery broker in Salem, MA. Toms has space in its cut'rent facility to set up and operate both machines and the company will hire and train two additional employees to operate them. This added capacity will allow Toms to improve on its current competitive edge in the large aperture optics market by maintaining the companies ability to deliver projects on a.reasonable schedule. In January of 96, the company leased an additional space next door to the optical shop and moved the metal working division to the new facility. This Seed up space in the optical shop and allowed the machine shop to be reestablished around the continuous production of the CC04 telescopes while maintaining the ability to work on custom telescope related machining projects. The CC04 production program is designed around a recently purchased Bridgeport CNC milling machine. Currently, the Toms machine shop is working on custom projects to build two 18" computer controlled telescopes for the University of Michigan and a 24" computer controlled telescope for a private observatory in Colorado. These projects are being fabricated concurrently with the first five CC04 telescopes, the first of which has been sold to the Chinese University ofHong Kong. In addition, the machine shop is fabricating five telescope mounts that will hold up to a 20" aperture optical tube assembly. These mounts will be used for custom projects such as the one for the University of Michigan. The machine shop is also fabricating a mirror mounting gimble to hold the 40" NASA mirror which will be fabricated in the optical shop. The projects listed above represent the majority of one years production capacity for the machine shop at this point. In the first quarter of 97 Toms will add a second, larger capacity engine lathe and a second, larger capacity conventional milling machine. This metal working equipment will improve the efficiency of many of the telescope production related machining operations and increase Toms' capacity to produce additional 20" and 24" telescope systems. Two to three new machinists will be hired to operate the new mill and lathe as well as to assist in general production operations. With the implememation of the Phase I expansion described above, Toms will be prepared to take advantage of the excellent reputation that the company has nurtured to establish a dominant position the international automatic/robotic telescope market. Additionally, Toms will expand on its excellent reputation for high quality, on-time large aperture optics for the professional market. Costs Associated with Phase I Ex!~ansion Optical shop 40" capacity A-arm polishing machine. 70" capacity Draper polishing machine. Lot charge to used machinery dealer for both machines $10,000. Freight and insurance $1200. Two phase converters (to convert singl~-phase 220V currein to 3-phase 220V current). $800 each. Electrical services to install wiring for polishing machines $800. Total $13,600 Machine shop Jet 17"x60" Gap Bed Engine Lathe $16,800. Mitutoyo Digital Readout for lathe $1,930. Jet 10"x50" Vertical Milling Machine $8,995. Mitutoyo Digital Readout for mill $1,930. Miscellaneous tooling for mill and lathe $2,650. 15 Hp phase converter for mill and lathe $1860. 5 Hp air compressor $556. Drill sharpening machine $1098. Miscellaneous shipping charges $1560. Electrical services to install wiring for polishing machines $800. Total $38.179 Grand total for phase I $51,779 Phase II Exl~ansion Plan As mentioned, Toms plans to introduce the CC05 and CC06 (20" and 24" versions of the CC04) during the second and third quarters of 97. The engineering on these telescopes is complete and the company now has the capacity to produce them in limited quantities on a per order basis, however no focused marketing for these products will be conducted until the company has established the ability to produce the instruments in quantity. To that end, we will add additional CNC milling machines and a CNC turning center some time during the third quarter of 97. At that time the company will hire three additional machinists and a second Mechanical/Applications Engineer to establish and implement the production process. After implementing the phase two expansion we will be utilizing our current facilities to their fullest capacity to further establish the company as the leader in the international research grade telescope market. Costs Associated with Phase II Ex!~ansion Machine shop Emeo 4"x10" table-top CNC turning center $17,000. PC computer for Emco turning center $2,000. NC sof~ware for Emco turning center $2,500. Emco 4"x9" table-top CNC milling machine $17,600. PC computer for Emco mill $2,000. NC software for Emco mill $2,500. Bridgeport Explorer X26 CNC milling machine $38,900 PC computer for Bridgeport mill $2,000. NC software for Bridgeport mill $2,500. Miscellaneous tooling for all of the above $4,500. Miscellaneous fi'eight charges $3,500. Electrical services to install wiring for above machines $800. Grand total for phase II $95,800 Phase III Ex!~ansion Plan With the companies existing equipment and the equipment acquired during phase I and II above, Toms will have the capacity to produce one to two meter-class telescope~ per year on a per order basis in addition the planned CC04,5,6 production. The company currently · has contracts to build two I meter automatic/robotic telescopes which are pending funding. We have plans to complete the engineering for the meter-class instruments some time during the first quarter of 98. Should the above mentioned projects receive funding, Torus will be prepared to begin production early in 1998. At this time the company will lease or build a larger facility. In addition, the company will hire the full time services of an Opto-Mechanical Engineer, an office manager and two full time technical support personnel to perform on site telescope installations and periodic maintenance. Torus plans to become the leader in meter-class automatic/robotic telescope design and production by the year 2000 with the capacity to deliver two to five meter-class telescopes per year. Estimated Cost Associated with Phase III Exoansion Land acquisition and 10,000 square foot building construction $750,000 to $1,000,000. The Management Team James Mulherin, President/CEO, Treasurer. James earned his Bachelors degree in Physics with minors in Mathematics and German from the University of Iowa in 1991. While an undergraduate at the University of Iowa, he developed an interest in optics and astronomy. In his spare time he engaged in an extensive independent study of optics with an emphasis on the practical aspects of optical design, testing and fabrication. He made his first telescope mirrors in 1988. In 1991 James founded Torus Optical and began offering optics for sale to the amateur astronomy community. In 1992, because of the demand for his companies optics and in order to take advantage of potential opportunities in the professional market, James left the Masters degree program at the U of I in order to devote his full attention to his developing business. James current responsibilities include attending to general administrative duties such as managing company finances, communicating with customers and managing subcontracts. Other duties include: Establish and foster relationships with business partners and customers. Develop Torus' overall strategic marketing plan. Project related optical engineering. Optical production team leader. Develop and implement optical shop training programs. Develop optical shop production processes and quality control procedures. Design and set-up of critical optical certification test protocols. Coordinate and facilitate the integration of optical and mechanical components. Richard Williams, Vice President of Marketing and Product Development. From February 1991 through February 1997 Rich worked for Microsoft Corporation as a senior prograrmner/writer in the systems division. For the first three years he worked on the SQL Server project which is Microsoffs enterprise database product for larger corporations and organizations. He wrote manuals for several SQL Server programming libraries including SQL Server for C, SQL Server for Visual Basic, and SQL Server for COBOL. He also wrote sample applications that demonstrated the programming techniques in the documentation. During the last three years at Microsoft he worked on projects developing parts of the Windows NT and Windows 95 operating systems. Initially he worked with the team developing Microsoft's component object model (COM). For the last two years he worked for the Win32 SDK (software developer's kit) project. The Win32 SDK is a huge set of programming libraries, DLLs, and tools that C and C++ programmers use to develop applications for Windows NT and Windows 95. HIS primary responsibility was to write the documentation supporting OpenGL and other graphics parts of the Win SDK. OpenGL is the high end 3D graphics programming library that is used to develop powerful 3D graphics applications such as SoftImage. In 1996 Rich contacted Toms and requested that the company design and fabricate a 16" automatic/robotic telescope for an observatory he was building on his property. Rich and the design team at Torus worked together to develop what would eventually become the prototype for the current CC04 telescope. It was eventually decided that Rich would be a great asset as a full time member of the companies management team so he became a major stock holder and left Microsoft in February to devote his full attention to Toms. In the short time that Rich has been with Toms he has created our company web site and product brochures, and established relationships with several key outside ~,endors and specialists. He has also established relationships with several university education and research programs as well as observatories, clubs and astronomy related focus groups. All of this has had a huge impact on Toms' image and sales. More importantly, Rich brings to the company the additional leadership, initiative and vision necessary for success in a cutting edge, high-tech industry. Rich's job responsibilities include: Marketing: Develop Toms' overall strategic marketing plan. Implement the corporate marketing plan. Promote Toms' corporate image throughout the industry. Establish and foster relationships with customers and business partners. Oversee and produce advertising for outside publications. Create and maintain the corporate web site. Search and investigate the WWW and other media for potential customers and competitors. Product Development: Seek out and evaluate the latest technologies that apply to Torus' industry. Oversee and direct the development of a line of CCD cameras for Toms. Test and recommend improvements to Toms' telescopes and other products. Manage the implementation and evaluate the performance of Toms' automated / robotic control systems. Write manuals and other documentation to support Toms' products. Recommend corporate product development strategies for evaluation by corporate management team. Joseph (Tony) Malherin, Vice president of Machining Operations. Tony earned his degree in Machining Technology with an emphasis on computer aided design and manufacturing fi'om Kirkwood Community College in 1987. The majority of his machining experience before joining Toms was in operating various types of CNC machine tools at Rockwell-Goss in Cedar Rapids, Iowa and at Krane Valve in Washington, Iowa. Tony was primarily responsible for Toms' first machine tool acquisitions and single handedly set up for production and fabricated Toms' first telescope systems. More recently, Tony orchestrated the acquisition of a Bridgeport CNC willing machine with tooling, and several other machine tools required for the CC04 production process. He is currently converting CC04 part blueprints to CNC part programs for the mill and training our milling machine operator. Tony's other responsibilities include: Machine shop production team leader. Develop machine shop production processes and quality control procedures. Develop and implement machine shop training programs. Seek out and evaluate the latest technologies that apply to Toms' industry. Test and recommend improvements to Toms' telescopes and other products. Coordinate and facilitate the integration of optical and mechanical components. John Mulherin, Secretary, Mechanical/Applications Engineer. John is currently studying Mechanical Engineering at the University of Iowa. He joined Toms in 1994 shortly before the company incorporated to take over much of the CAD design work, which at the time was being performed by James and Tony. Since joining the company John has been primarily responsible for the telescope mechanical design and telescope component specification and integration. He has acquired considerable knowledge of telescope engineering and has establish a rapport with all of Toms' electronics and hardware suppliers. He is also Toms' resident computer hardware and software expert. John was responsible for the majority of the design work related to the CC04,5,6 telescopes. He is currently collaborating with Tony to convert the CC04 blueprints to CNC pm't programs. His other responsibilities include: Project related Mechanical engineering. Seek out and evaluate the latest technologies that apply to Toms' industry. Test and recommend improvements to Torus' telescopes and other products. Coordinate and facilitate the integration of optical and mechanical components. Manage the implementation and evaluate the perfbrmance of Torus' automated / robotic control systems. Torus Products and Prices Following are some pricing examples for Torus products and for some of the companies current and past custom projects. Standard Products: Torus CC04 16" classical Cassegrain telescope $45,000. Torus CC05 20" classical Cassegrain telescope $75,000. Toms CC06 24" classical Cassegrain telescope $110,000. The typical market price for a 1 meter Cassegrain telescope is $4 - $500,000, depending on the complexity of the system. Torus Triton CCD camera with 1KxlK back-illuminated Site CCD chip $20,000. Current and Past Custom Projects: University of Michigan contract for two 18" telescopes $65,000 each. University of Iowa contract to fabricate 20" Casselgrain optics set $6,500. Indiana University contract for polishing a 50" diameter Cassegrain optics set $63,500. Hextek subcontract to polish 40" diameter LIDAR mirror $45,000. Hextek subcontract to polish 30" Cassegrain optics set $36,000. Hextek subcontract to polish 36" diameter toroidal mirror $16,400. NASA contract for 40" collimating mirror and gimble $85,000. Tennessee State University contract to supply 80" diameter Cassegrain optics set $540,00O. Vatmeca Subcontract to polish 1 meter irrffa-red mirror $36,000. Marketing Plan Torus is currently advertising it's products and capabilities in a ¼ page color ad in Sky & Telescope magazine and via our extensive company home page on the Internet at http://www.torusopties.eom. The Torus home page was developed and is maintained by Rich Williams, Torus' Marketing and Product development expert. Sky & Telescope magazine is the premier astronomy magazine with readership of over 300,000 world wide. Readers include amateur and professional astronomers. Because all of our potential professional, and the majority of our high-end amateur customers routinely use the Internet to find information on products and services, our home page has become our most important means of informing potential customers of our products and capabilities. Customers are directed to the web site by finding our web address in the Sky & Telescope ad or by performing an Internet search using key-words such as optics or telescope. The web site includes complete information on our telescope systems and optics as well as a list of completed and current projects. There is also a hot- link to the Torus Observatory home page, where the customer can find information on our own operational observatory in BuckIcy, Washington featuring a CC04 telescope. Customers will also find other interesting hot-links to the web sites of astronomy product vendors and the web sites of several prominent observatories and astronomy programs as well as some of Torus' past and current professional customers. For our customers with an Internet presence, we request that they add a hot-link from their web site to the Torus home page. This channels other institutions interested in establishing s'nuilar research or education programs into the Torus web site where they get their first exposure to our products and services. In addition to Torus' magazine advertising and Internet presence, Rich Williams and James Mulherin search the World Wide Web and other media for potential customers. By paying attention to trends in the professional community and by establishing and maintaining contact with educators and principle investigators at universities and government research institutions, Torus is assured the opportunity to bid on many projects that are of interest to the company. Word of mouth also plays a large roll in our marketing plan. In the professional astronomy community it is critical that researchers and educators stay current with ongoing programs at other universities and institutions. Because of this attentiveness, Torus' reputation grows with every challenging project that we successfully complete. Key Business Relationshil~s Over the years Torus has developed excellent working relationships with impdrtant suppliers of raw materials and services as well as a few regular customers for our optical products. Some of these are: Hextek Corporation, Tucson, Arizona. Hextek manufactures large aperture light weight Gas Fusion® mirror blanks. Torus uses Hextek mirror blanks for most optical projects over 24" diameter. About two years ago, in order to increase their market share, Hextek began offering firfished optics in addition to raw mirror blanks. Torus acts as Hextek's polishing subcontractor on the majority of their finished optics projects. Valmeca, Puimichel, France. Valmeca is a telescope manufacturer in France serving the high-end amateur and professional market in Europe. Since 1992 Toms has supplied all of the optics for Valmeca's telescope projects. Fernrohrsysteme, Neumarkt, Germany. Femrohrsysteme, our German representative, is an astronomy product dealer specializing primarily in products for the amateur market. P.A. Clausing, Inc. Chicago, Illinois. Clausing supplies reflective coatings for the majority of Torus' mirrors. In addition, Clausing occasionally supplies firfished optics. On these jobs Toms acts as subcontractor for the entire fabrication process and Clausing supplies the coating. Gray Barn Engine Works, Iowa City, Iowa. Torus subcontracts all of its welding projects to Gray Barn. Crown Electric, Iowa City, Iowa. Crown has rewired our optical and machine shops several times to accommodate the special power requirements of our production machinery. In addition to the above, Toms has established net 30 accounts with several suppliers of optical glasses, optical coatings and abrasives as well as suppliers of machinery and metal working tools. Outside Professional Services Kenneth J. Haldeman CPA PC, Iowa City, Iowa. Ken provides general accounting consulting and does the corporate taxes. Dell A. Richard, Attorney, Iowa City, Iowa. Corporate attorney. Jeffrey Peters, First National Bank, Iowa City, Iowa. Commercial loan officer. Jake Young, Iowa City, Iowa. Jake is an accounting student at the University of Iowa. He provides book keeping services and does payroll, job tracking and project budgeting. Joni Thornton and Jeffrey Hughes, Institute for Social and Economic Development, Iowa City, Iowa. Business consultants. Elwood Downey, Cedar Rapids, Iowa. Telescope motion control software developer and consultant. Steven Hauser, Iowa City, Iowa. Electrical Engineering consultant specializing in telescope motion control hardware. Ajai Segal, Seattle, Washington. Image processing software specialist. Radaman Krishnan, Chicago, Illinois. CCD camera technology specialist. The Competition Torus' competition in the industry is in three areas; optics, complete telescope systems, and soon CCD cameras. Optics Manufacturers Star Instruments Star is an optics manufacturer with the capacity to produce classical Cassegrain, Ritehey- Chretien Cassegrain, and Newtonian optical sets up to 30" diameter. Star Instruments' optical quality has been variable and their reputation for hit and miss results makes it difficult for them to operate in the professional market. Galaxy Optics A manufacturer with a reputation for producing good Newtonian optics up to 24" aperture for the amateur astronomer community. Galaxy does not have the capacity to fabricate or test Cassegrain optics. Telescooe Manufacturers Optical Guidance System (OGS) A manufacturer of Cassegrain and Newtom telescope systems. OGS is a one-man operation assembling telescope systems from parts obtained from various outside vendors and subcontractors. OGS has no in-house optical or mechanical fabrication capacity and no knowledgeable customer service staff. OGS purchases all of their optics from Star Instruments; hence they share Star's reputation for questionable optical quality. DFM Engineering, Inc. At one time DFM was the leader and most prestigious producer of research Cassegrain telescope systems in the US. Initially the company was perceived to be a major threat to Toms' mission to become the leader in the industry. This has not proved to be the case so far. DFM's prices for telescope systems comparable to Toms' systems are on average 25- 50% higher, and their technology hasn't changed in many years. Unless DFM makes radical changes they risk losing whatever market share they retain. So far there is no indication that they have the capacity for such change. In addition, DFM purchases optics up to 24" aperture from Star Instruments. This has had a negative effect on DFM's reputation over the last few years. DFM is currently being sued by an observatory in Germany for delivering a telescope with optics that do not meet the qual/ty specifications in the project contract. Zeiss Corporation A world leader in optics systems and one of the most well known names in the industry. We see Zeiss as a potential competitor, especially in the European market. The company has large resources and talented personnel. However, the cost of their systems is much greater than Toms' and beyond the budgets of most institutions. Contraves A manufacturer of tracking optical systems and a recent entrant in to the 1- to 1.5-meter automated telescope field. We are investigating the company's potential and capacity. They could be a serious competitor, however at this point their prices are much higher than Toms' for a comparable system. Telescope Technologies Limited A United Kingdom company being formed by a group people associated with British universities and a few other astronomy related groups to produce a line of 1-meter and larger robotic telescopes. The company is being formed primarily by the people involved in the Bradford Robotic Telescope project. Many of the people involved have experience building parts of some larger telescope systems around the world. Their main weakness is that they will try to manufacture these telescopes by orchestrating a collaboration of several different manufacturers and groups. Because of the potential for competition in the 1-meter and larger telescope market, Toms will carefully monitor and evaluate the development of this group. CCD Manufacturers Apogee~ Inc. and Axiom, Inc. Apogee and Axiom are two different divisions of the same company. Axiom serves the professional market and Apogee was created to serve the high-end amateur and semiprofessional market. They will be Toms' largest competitors for our large-format CCD camera venture. They are specifically targeting the same customer base that we'll target with the Toms Triton CCD camera line. While they are established and have developed a certain amount of name recognition, they are also experiencing manufacturing and delivery problems. We plan to develop market share by offering more advanced CCD cameras for roughly the same price to our telescope customers. Once or CCD cameras are in the field at various observatories around the world and they have established a reputation for excellence and reliability, Toms will launch a more aggressive marketing strategy and gain a greater share of the market. There are several other CCD camera manufacturers in the field, but none of these present the competitive threat that Apogee and Axiom do. We will most likely win the major share of the market by overtaking these companies in the future. Toms Precis' OpUcs ion Toms Precision Optics, Inc. PO Box 3387 Iowa City, IA 52244 Phone 319.354.14 ! 0 Fax 319.354.1410 Triton CCD Camera Marketing Plan Torus'Best OpportuniO; to Dominate the Market for Large Format CCD Cameras Jbr the Astronomy Industry Triton CCD Camera Marketing Plan Torus'Best Opportunity to Dominate the Market for Ix e Format CCD Cameras for the Astronomy Industry Corporat~ Toms Precision Optics is developing the Triton CCD camera for the professional astronomy market and the high-end amateur astronomy market. Recent developments in digital imagining with CCD cameras created a renewed interest in the use of moderate to large land based telescopes (0.4-meter to 2.0-meter telescopes). Most of our customers for optics and telescope systems are potential customers for large format CCD cameras. Thus we decided to develop the Triton to offer our customers a high-quality, large format CCD camera at a competitive price. The Torus Triton CCD Camera Because Torus does not have direct experience developing. and building CCD cameras, we enlisted the help of some of the best people in the CCD camera and digital imaging field to develop the Triton CCD camera. Radaman Krishnan and MicroLux Ltd. in cooperation with the Sehgal Corporation developed the prototype CCD camera. They will build and supply the electronic components and the software for the cameras and Toms will fabricate the camera bodies, assemble and test the cameras, and market the cameras. The Triton CCD camera uses a thermoelectric cooling system to keep the CCD chips at a cool, stable temperature to ensure the lowest amount of noise possible. The cameras are designed to accept various sized CCD chips to offer an attractive range of chips to suite the needs and budgets of our customers. Our customers can choose from among dozens of variations of chip sizes, chip grades, front-illuminated or back-illuminated chips, and so on. We offer SITe CCD chips with 24 micron pixels in arrays ranging from 512 x 512 to 2k x 2k. Customers can choose chip grades ranging from engineering-grade chips to scientific- grade chips with zero defects. The CCD Camera Market The overall digital camera market is huge and eventually will likely supplant the conventional photography market. The market for CCD cameras for use in high-technology industries and scientific research is also growing rapidly. With the Triton CCD camera we are targeting a specific niche of the market -- the astronomy community. The best estimate for existing CCD cameras in use worldwide by professional and amateur astronomers is approximately 10,000 to 15,000 cameras. This is a conservative figure that Ajai Sehgal of the Sehgal Corporation provided us from his marketing survey of the industry. We estimate the current worldwide sales of these cameras to be between 200 and 400 units per month with a I 0 to 15 percent annual rate of growth. The CCD camera market for the astronomy community basically falls into two categories - the small format, relatively inexpensive CCD cameras and the large format, more expensive CCD cameras. There are several competitors (such as SBIG, Mead, HiSIS, and several others) in the small format CCD camera market and the competition is stiff with relatively low profit margins and prices generally ranging fi'om $1,000 to $3,000. We estimate that this part of the market accounts for about 75 percent of the astronomy CCD market. Our targeted market is the remaining 25 percent. The large format CCD camera market is currently about 50 to 100 units per month and growing, with prices ranging from $8,000 to $30,000+. The main competitors in this market are Axiom Research, Integrated Scientific Imaging Systems (ISIS), Princeton Instruments, and a few others. There is not enough data to determine the current market share of each of our competitors, but we can estimate the total dollar value of our current market. Assuming 75 unit sales per month at an average price of $15,000, worldwide monthly sales are approximately $1,125,000. Thus the annual sales for the market is about $13,5000,000. These estimates are somewhat conservative and the actual values may be significantly higher. Assuming a 10 percent annual increase in the market, in three years the market will be about $18,000,000/year and in five years it will be about $22,000,000/year. Pricing and Profit MicroLux and Sehgal Corporation are supplying the electronics and software for the Triton CCD cameras to Torus for $2,750 per camera. We will fabricate the camera bodies and assemble the cameras at an estimated cost of $500. The total cost of the camera, without a CCD chip, will be approximately $3,000. The customer will select which CCD chip to use with the camera. This will determine the ultimate cost of the complete CCD camera. The prices for CCD chips vary widely depending on the size of the chip, the quality of the chip, and whether the chip is front illuminated or back illuminated. We estimate that we can charge 25 to 35 percent over our cost of each camera and still offer our cameras at a price significantly below that of our competitors. For example, a Triton CCD camera with a SITe front-illuminated lk x lk scientific-grade 2 chip will sell for about $13,500. Our competitors, such as Axiom, sell a similar camera for about $18,000. This is a significant cost reduction to the customer for a earn era with comparable capabilities and specification. Our profit on this camera would be approximately $3,000 or about 30 percent. Once we are established in the market and gain market share we can increase prices and profit. Marketing Strategy and Goals Our goal is to gain the greatest market share of the large format CCD market for the professional astronomy community. Our strategy to achieve this goal is to produce the highest quality large-format CCD cameras for the most reasonable price in the industry. It will take some time to establish a presence and recognition in the market. There are established companies with good reputations that we must compete against. Our greatest strength is our reputation for producing the highest quality optics and telescope systems in the industry. We need to leverage this image and confidence when marketing and selling the Triton CCD cameras. Also. Every customer we sell a set of optics or a telescope system to is a potential customer for a CCD camera. We will make our cameras even more compelling to our customers by integrating our cameras into our new control systems and software. We expect to gain at least 10 percent of the total market share for our cameras within 12 months of their release and 30 percent of the market share and growing within three years of the initial release. Meeting these goals, based on the estimates above for the worldwide market growth, in three years we expect Torus' annual CCD camera sales to gross about $5,400,000 and net about $ !,600,000. Sheet1 Projected Cash Inflow Custom Production 16" Scope 20" Scope 24" Scope CCD Camera Meter Class Scope Total Inflow Payroll Salary Wage Contributions Total Materials Misc. Raw Glass Metal Components Total Consumable Optical supplies Cutting tools Office Supplies Total Rent Expense Insurance Loan Payments utilities Marketing advertiesing Notes Misc. Totals January $45,000.00 $45,000.00 $3,535.95 $2,573.07 $1,000.00 $7,109.02 $5,000.00 $0.00 $13,400.00 $18,400.00 $700.00 $500.00 $50.00 $1,250.00 $1,475.00 $2,000.00 $450.00 $500.00 $2,000.00 $1,815.00 $3,100.00 $6,900.98 February $45,000.00 $22,500.00 $67,5OO.OO $9,300.00 $4,060.00 $1,100.00 $14,460.00 $1,500.00 $5,000.00 $10,000.00 $16,500.00 $700.00 $500.00 $50,00 $1,250.00 $1,250.00 $2,000.00 $450.00 $500.00 $2,000.00 $12,701.00 $16,389.00 March $45,000.00 $37,500.00 $82,500.00 $11,381.67 $7,420.00 $1,500.00 $20,301.67 $15,000.00 $8,000.00 $3,000.00 $10,000.00 $36,000.00 $700.00 $500.00 $50.00 $1,250.00 $1,250.00 $2,000.00 $450.00 $S00.00 $2,OOO.OO $5,O42.OO $13,706.33 1997 Budget Apdl $45,000.00 $45,000.00 $90,000.00 $13,466.67 $7,420.00 $1,650.00 $22,536.67 $15,000.00 $30,000.00 $10,000.00 $55,000.00 $700.00 $500.00 $50.00 $1,250.00 $1,250.00 $5,660.00 $2,000.00 $450.00 $500.00 $2,000.00 -$646.67 Sheet1 May $45,000.00 $45,000.00 $14,866.67 $7,420.00 $1,760.00 $24,046.67 $15,000.00 $15,000.O0 $700.00 $500.00 $50.00 $1,250.00 $1,250.00 $2,000.00 $450.00 $500.00 $2,000.00 -$1,496.67 June $45,000.00 $45,000.00 $37,500.00 $127,500.00 $14,866.67 $7,420.00 $1,760.00 $24,046.67 $15,000.00 $10,000.00 $25,000.00 $700.00 $500.00 $50.00 $1,250.00 $1,250.00 $2,000.00 $450.00 $500.00 $2,000.00 $15,498.00 $55,505.33 July $45,000.00 $55,000.00 $60,000.00 $160,000.00 $14,866.67 $7,420.00 $1,760.00 $24,046.67 $15,000.00 $6,000.00 $5,000.00 $46,000.00 $72,000.00 $700.00 $500.00 $50.00 $1,250.00 $1,250.00 $2,000.00 $450.00 $500.00 $2,000.00 $10,415.00 $46,088.33 August $45,000.00 $45,000.00 $60,000.00 $150,000.00 $14,866.67 $7,420.00 $1,760.00 $24,046.67 $15,000.00 $46,000.00 $61,000.00 $700.00 $500.00 $50.00 $1,250.00 $1,250.00 $2,000.00 $450.00 $500.00 $2,000.00 $57,503.33 SeEember $45,000.00 $37,500.00 $60,000.00 $142,500.00 $14,866.67 $7,420.00 $1,760.00 $24,046.67 $15,000.00 $3,000.00 $3,000.00 $46,000.00 $67,000.00 $700.00 $500.00 $50.00 $1,250.00 $1,250.00 $2,000.00 $450.00 $500.00 $2,000.00 $44,003.33 Sheet1 October $45,000.00 $45,000.00 $60,000.00 $150,000.00 $14,866.67 $7,420.00 $1,760.00 $24,046.67 $15,000.00 $46,000.00 $61,000.00 November $45,000.00 $60,000.00 $105,000.00 Total $14,866.67 $7,420.00 $1,760.00 $24,046.67 $15,000.00 $36,000.00 $51,000.00 December $45,000.00 $22,500.00 $37,500.00 $55,000.00 $60,000.00 $220,000.00 $1,385,000.00 $14,866.67 $7,420.00 $1,760.00 $24,046.67 $15,000.00 $46,000.00 $61,000.00 $700.00 $500.00 $50.00 $1,250.00 $1,250.00 $2,000.00 $450.00 $500.00 $2,000.00 $57,503.33 $700.00 $500.00 $50.00 $1,250.00 $1,250.00 $2,000.00 $450.00 $500.00 $2,000.00 $22,503.33 Total $700.00 $500.00 $50.00 $1,250.00 $1,250.00 $2,000.00 $450.00 $500.00 $2,000.00 $127,503.33 $445,463.28 The Future of Astronomical Optical Sysrec'.s Torus Precision Optics, inc. ~s a world-leading manufacturer of large aperture optics and ad- vanced telescope systems. During the past years Torus has achieved a reputation in the ~n- ternational astronomy community for consis- tently producing high-quality products. The Torus staff pays careful attention to the detads of designing. producing. and testing of every product. Torus fabricates all optics and mechan- ical assemblies at its facility in Iowa enabling the complete control of workmanship and quality of every project. Torus mission is to be the ieading provider advanced-technology telescope and optics sys- !eros and to produce the highest-qualitY prod- ucts in the industry. To meet that goal Torus seeks out the latest technologies. develops rela- :~onsinips with leading professionals in industr,/ and academia. and incorpcrates cutting-edge ,:leas and components intc :he~r products -~r:ugnout the years t. het, eople at Toms na',e ~s;ened to the comments and needs of :us[omers and used the ~nformation to ma~e 3ether products to give customers exactly 'he,/ ~,ant. Quality and Innovation ..'r',..r , ;'~r' ..r, u'~: ~:r ,,:.~ ',:r ~be.' .1~ ~,ppiicatlor~s. The op- 3cal s;',:.p ,s .;.-~pa131~. :.r marlufsctL, r;ng n~gh-quality optics .~c t,: ' .~-meter:, 3pertl;re Torus .::es~gns and fabricates ~ .~1 :[:m:s t,: me~.r the sce'.:ff~cat~cr's ~nd expectations of · ~e~r :t,s;cmers Ail )pbcs are tttcr.:ughly tested and cert~- ¢~ed tc Torus strict quakt,/contro, standards. Available Astronomical Optical Sets · Classical and R~tcney-Chretier' Cassegrain NewtonJan · Catadioptnc · Off-axis and !ilted :omponent :0tical systems Mirror Blank Materials · Wavelength '-;petflit enhanced _:',rid .:rail-reflection coat~ngs Accessory Optics =~eld-flattener corrector ;enses Coma-correcting !enses Wide-field corrector lenses Focal reducer lenses Complete Custom Telescope Systems Torus manufactures complete custom telescope systems up to 1.5 meters. Many prolects are Classical and Ritc,~ey-Chretien Cassegrain telescope designs with computer-controlled equatorial fork mounts. In addition, Torus has experience designing and manufacturing New- ton~an and other optical designs, German equatorial mounts. and AIt-Az fork mounts. Torus can manufacture complete telescope systems to meet special requirements and assist with system design. Key Benefits '"~ ec,qaP ~,,;a i 5,,,stems _,gPt-'Ne~gP[ Sumer trus.~ .~es..jn -:r.,s :r';ers :he :~on of an athermalized truss :hat ,matches the therma: expansion ,~oeffioenl .:r :he t]lass used .n tl~e ODtlCal -system Th~S ehmlnates tPe ;~eed for 'e-focusing due t,') thermal expansion acd :ontracI.:r, ',.t rne telescoce ';p!lcs :and truss ,:,')rr~L)Cr'ents : :,r',~s :~ISO ')fiers ':!osed ophcal tube assemblies · All mlrror-mountlnrj CP. IIs 'JSe '~ klrl¢:f~:,~tht ~ntl pse~ldo- kinematic design to ~..rl5; ;r~ [.)<:slim--, 'cc, ltiOn ~tr~d stress-free support of the cntical optical elements. Telescope motion-control systems feature a zero-lash fnction-nm drive on each ax~s. The point~ng accuracy ~s an extraordinary. +,- 30 arc seconds with repeatabil- ~b/of - - 5 arc seconds. The most advanced tomouter-controlled telescope- control svstem in the indust,~/with full automation. re- mote control. and Internet ccerat~on caPabdities Torus' Optical Shop : ."e 'orus optical shop has the :at)arab/,'.o produce large- acerture h~gn-qualib/optical sets and can faDncate sev- er~l arge 2rolects concurrend*/ .ames ,Mulherin. Torus' :c.~'c',ar' 3versees .'.he Dr.:duct;,:~ :f all :DUCS. Skilled 'ecpr'~clar, s Nork with James :r'r:.¢gh .'.he ~rmaing and St-rag stages and James $ontr:.s the '~inai figuring and testing of every optical set. During the past few years James has developed and refined manufacturing and testing techniques that enable Torus to produce very h~gh-quality optics in a shorter period of t~me than anyone e~se ,n the industry. These techr'~ques enable Torus to cr,:duce and deliver optics on scr'edule to meet the de- '".-3, r'cs of :ustomer's prolects. tj, .: .. · ,;rm .)I ;:ull 'esJ .'--.3r ,s. ar::J.L:CICiqS 3,qd :elesccpe optics [o 1 $ meter aperture. !he pnmap/optical testing method ~s autocollimalion using orepsion optical flats. Cassegrain secondap/m~rror$ are tested using a Ptmdle sphere or some form of modified Hindle test. Every Cassegrain mir- ror set ~s tested as a matched pa~r in autocollimatJon. Torus certifies most optics with their Fizeau interferometer and computenzed fringe analysis system which can pro- duce interferograms and encircled energy plots. Key Benefits · All optics are produced m-house in our optical shop. ,, State-of-the-art optical testing equipment and proce- dures. Quality of optics guaranteed to meet your specifica- tions and needs. Capabilities Pabrlcation of large aperture g.ot/cai sets Torus is set up t.o ~abncate optical sets uc to ~ 5, meters and test :hem to their r{gld star'cards tacr cat~ng most b/Des '.~ 3Or;CS FC ualRg ~e,,~,tonian 2',ass~cal and Rttcne,/-'.~ret~en Cassegra;n...:a[adio¢.- :,: .~nd )fi-ax~s as ~,,e:l as tilted-cc. mponen[ optical s,!stems Available m~r~or o~artK matena~s nclude F',/rex. Iused quartz. S~tall. ULE ar'c HEX-EK light · Ne~gnt ,.gas-fus~or" m~rror bier. ks hcatlol~. ,)f ,:,phc31 .ouailp/{s -:ruclal 'or determin}ng that .~.,J~..r¥ )OI'IC,-li Set Forus .r.)roGtJce5 '"~..et$ ..r exceeds specfiicat~ons, Torus' optical shop uses the best tools and te(;hnK.jues to (;erich/,.~.ng guarantee the qualib,/of all ophcs Full-Service Machine Shop .r ,..~ , ;.t ~ ~ ' ,d- '~,-:r'/eC,-:: 'Th:l,,f'd --.' 5f ~g, ,'/fit; expenenced macramsis ,ismrig conventional 3['~d (.~J"l(.~ metal-working equipment to produce precision mechanical parts and as- semblies. The machine siqop has the capability to produce mechamcal parts ranging from s~mple lens cells to com- plete state-of-the-art telescope systems, Key Benefits In-house fabrication of machine parts and assem- blies. · Mechanical design using the latest CAD software on powerful Pentium-Pro computer workstations. o dighly-skilled. expenenced machinists 'Norking on :onvenbonal and CNC react'men/ · -q.~gid quality control to very "'~gh tolerance speczfica- ~ons Capabilities Large Complete Telescope Systems. Torus' macbin- sis nave years of expenence building large. complex telescope systems T'r,~s exoenence ~s direotl,! re- "ected :n T ;rus n~gn-quahb mechanical workman- stop. ~orus has the ':apabdi~/to manufacture v~rtuailv ~ny optical tube assembly ':- mounting tc meet tomers needs and requirements .'nno~abve Mechamcal DesGn. Torus constantly re- searones new methods ant techniques to ~ncrease me performance of ~[s prodt.cfS As a result, Torus produces [h~ n~ghest-quaht'/ best performing me- chamcal ,.assemblies and cor:hguralior~s in the indus- try For ex~unple l,.)rus tnc~on-dnve fork mourlts are so precise the polnhn.cj accuracy ts ..- 30 arc seconds with repeatabditV of ~,- 5 arc '~econds Forus also in- For More Information Address Torus Precision OotlCs. inc PO Box 3387 iowa :Dip/ !A 5224--' Telephone/fax ~3!9) 354-1410 Email !Gr:JSODtlCS o..~ rTISF' 30m Torus Web Site ~tE.'. www tor'.]sol2tIc$. ~©r~' ~-) 1996 Computer Control System The TORUS CC04 control system ~s designed for com- plete automatic or manual control of the telescope. In ad- dition to controlling tracking, pointing and slewing, the system controls focusing, a CCD camera, filter wheel, ob- servatory dome, and more. The control computer is a workstation using a Pentium or higher CPU running a Linux operating system with an X Window user interface. Because the software was devel- oped for use by students as well as researchers, it is very user friendly. The key features of the TORUS CC04 control system in- clude: Automatic control of all hardware (telescope, dome, filter wheel. focus. CCD camera, and so on). User-friendly script language for observing reuests. Optimization of scheduling requests using a sorting algorithm to minimize time between observation and transit. Built-in stellar and non-stellar catalogs (such as SOA. YBSC, NGC. Messier, GCVS, and so on) allow objects to be specified by various names. Catalogs for solar system objects with built-in orbital elements. Automated CCD calibration (dark field subtraction and flat field) using archived calibration images. Thermal frames are scaled appropriately by exposure time. · Automated logging on a per-schedule basis. o Automated archiving of images. o Optional compression of images using H- compression. Real-time display (with optional analysis) of images as they are acquired. · Automated start/stop at astronomical dusi,Jdawn. · Complete control of the telescope system over the Internet. Image Processing Tools The TORUS CC04 control system includes many image processing tools: Basic image display functions such as contrast/ brightness control, false-color maps, zooming, global and area-of-interest statics (rain, max, mean, median, 1-orus Preczs~on Optics, Inc PO 'Box 3387 Iowa City, IA 52244 and standard deviation), blinking any two ~mages, and displaying FITS headers and editing/adding com- ments. Direct CCD camera control of the following functions: · Acquire image, o Set binning, sub-matrix, exposure time, camera temperature. · Acquire and assign images to be used as flat, thermal. or bias, frames. · Exposure Iooping for use during focusing. Scientific Imaging Programs The TORUS CC04 also includes the following powerful scientific imaging programs: Absolute aperture photometry. Analyses a set of standard Landolt field images from a given night and computes the photometric and instrument correction coefficients. Field photometry. Using a given set of BVRI FITS im- ages, the program provides absolute magnitudes, with error estimates, and astrometric positions for all stars in the images. Relative photometry. Using a given set of FITS im- ages and a file containing fixed stellar coordinates or the coordinates of moving targets at any two epoches, the program produces a table of relative magnitudes with error estimates over time. Reported magnitudes enable direct comparisons among stars within a given image and among all images. allowing for air mass. Variable star monitoring. Using data for target. refer- ence and calibration stars, together with triggering thresholds and a set of FITS images. the program Droduces a table of true magnitudes with error esti- mates and determines whether a star reached its trig- ger threshold. Sul~ernova search. Compares a set of reference FITS files to the target image files and lists any stellar fea- tures in the object images that don't appear m the reference images. Introductory Price USS45.000 1996 'Foru: Preci:;iu[~ Optic:; phone/fax: (319) 354- 14 I0: web' http' www torusoptics.com The Future of Astronomical Optical Systems TORUS CC04 The TORUS CC04 is a computer-controlled 0.4-meter (16-inch) classical Cassegrain telescope system de- signed for serious research. The optics, mechanical construction, and control system are the highest-quality, most advanced products available today. The pointing accuracy and tracking precision of the TORUS CC04 are extraordinary, making it the ultimate 0.4-meter sys- tem for CCD imaging, search programs requiring high repeatability and remote operation. The control system of the TORUS CC04, originally de- veloped for the University of Iowa Robotic Observatory and Automatic Telescope Facility, is the most sophisti- cated and powerful control system on any commercially available telescope system. The TORUS CC04 is a complete turnkey research tele- scope system. Everything needed to operate and con- trol the telescope, including the computer. is tested at Torus' facility, carefully crated and shipped via a~r freight directly to each customer. Optics · 0.4-meter (16") F,,'3 primary mirror, F,'10 Cassegra~n focus. · Optics are fine annealed Pyrex®. Zero-expansion substrates are available. 1 5th wave peak-to-valley, i 16th wave rms mea- sured on the wave front @ 633nm. ~nterferometnc certification supplied 'N~th eacn scope Telescope Mount o Open truss tube assembly. IAthermalized truss m optional.) o Equatorial fork. · Anodized a~rcraft grade aluminum construction. wdh stainless steel fasteners. R ECE~ 9E'I] -- CITY OF IOWA CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJEC'[S FEB 05 1 9T RC.D. DEPARTMENT j 1. Name of Project: Investment Guarantee 2a, Amount of CDBG Funds Requested $ 55,000 Loan $ Grant $ 55,000 Type of Loan: (check applicable line) Principal and 3% interest (amortized loan) Principal and No interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Name and Address of Applicant/Organization Thomas Fast Fast Carpe Real Estate Investment Company 708 Bayard Street Iowa City, Iowa 52246 4. Contact Person and Phone Number Thomas Fast 339-0625 1!197 5. Location of Proposed Project: 6. Iowa City 7. Brief summary of the proposed project: Check CITY STEPS Objective{s) met: x Affordable Housing Needs Homeless Needs Public Facility/Service Needs x Economic Development Needs I propose to start a micro business called Fast Carpe Real Estate Investment Company that would have as its purpose the financing of the purchase of homes for those who might not otherwise be able to obtain such financing. Basically the majority of the grant funds would be used to leverage other financing. The funds would be used by the business to attract investors by securing their investment. The business and the investors would then form partnerships and the partnerships would then in turn obtain financing for the purchase of a property. We would then be able to offer financing for the purchase of homes to other people. A small portion of the funds would be used for start up costs and for perpetuation of the business. Those costs would include a small salary for myself, consultation with an attorney and an accountant, travel to present the idea to potential investors, office space, advertising, etc. It is my intention that this amount be minimized so that as much of the funds as is possible are used to secure investors. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include references to CITY STEPS objectives and priorities. I L The implementation of this project would address two of the high priority needs of the CITY STEPS objectives. This project would speak to the need for economic development of a micro-business by contributing to the likelihood of success of Fast Carpe Real Estate Investment Company. The creation of the company would allow at least one employment opportunity in the early stages of development and potentially other positions in later stages. As a by-product of the creation of the business, the need for affordable housing would also be addressed, As was stated earlier it will be the purpose of Fast Carpe Real Estate Investment to provide the possibility of home ownership to people who might not otherwise be able to attain it. It is a need in our community because it is part of the "American Dream", J. Home ownership has many advantages for individuals and for the community in general. It has been recognized by the Department of Housing and Urban Development and other state and local organizations as a very important need. Our intention is not to compete with other organizations that work to provide affordable housing but to work in cooperation with them and to Iexpand on their efforts to provide assistance to an even larger number of people, _ The obstacles to home ownership are: 1) the high average price of homes in Iowa City, 2) high down payment amounts required by most financing sources, 3) and then by extension, even if the down payment requirements are not high then the conservative income to debt ratios required disallow many people, 4) A common problem for many people is the unforgiving nature of many financial institutions with regard to past credit mistakes, It is the opinion of Fast Carpe Investment that people should be able to purchase a home with a lower down payment, a more liberal income to debt ratio allowance, and a more understanding view of past credit. 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. I attended a real estate investment seminar that was very broad in its approach to the subject matter but concentrated on forming partnerships with investors and buying VA and HUD repossessions. The speaker at the seminar has financed the purchase of approximately 130 houses with the help of investors, He developed a system whereby he would buy those .~. repossessed homes for a discount of their market value and then resell them to people who could not buy a home through conventional means. He would provide owner financing for those people at a higher interest rate with a low down payment. In my research I made the discovery that in this area there are very few VA or HUD repossessions but there is an existing business that provides contract financing for people who cannot obtain financing through conventional means. Thus the local business answers the question of how to obtain properties by allowing home buyers to choose a home they want to buy and then stepping in to do the financing, The terms of the contract are as such: 10% down payment, $5000 fee, and a 12.5% _~ interest rate for the 5 year term of the contract. A common themes in the two businesses are that there is a market for the services and that their intentions are the same - to finance the purchase of real estate, From the seminar I borrowed the ideas of forming investment partnerships and financing with a low down payment and an extended term contract. From the local business I took the idea of allowing people ltochoosethehometheywouldliketobuyandthensteppingintodothefinancing, Knowledge of the two plans has -~ culminated in the idea that this would be a viable venture. My estimation is that I will have more business than the speaker from the investment seminar because I wdl not have to do as much work to drum up potential buyers - realtors and other sources will largely do that for me. I will be very ~ competitive with the other contract financing business because the required down payment and the length of the contract would obviously be more attractive to buyers. 10. List goal(s) of this project. In addition, please indicate the best you can the number of I~eneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number over 80% median income TOTAL 10 persons or households persons or households persons or households (at least 10 per year) persons or households Persons or Households The goal of the project would be to secure the investment of future investors against loss and thereby increase the number of investors that could be brought to the venture and by extension increase the number of households that could be assisted by our financing. 11. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). Being that the ultimate goal in requesting these funds is to start a successful business, all of the steps toward implementation below speak directly to that goal. The steps in the process of implementation of the project are: 1. I am currently seeking the advice and services of an attorney and an accountant to assure the legality and financial feasibility of the project and then to draw up the contracts necessary for the venture. 2. As soon as I have a financial projection from the accountant I will present my business plan and that financial projection to potential investors. I currently have three potential investors who have agreed to take a look at the information and consider the investment. 3. The next step would be to form a partnership and then 'to apply for a mortgage. Hopefully this step could be reached within one month. 4. Then I would make our service known to the community through realtors, other organizations, and other forms of advertising. This also would occur within one month. 5. Close a deal. (There are obviously a number of things that must occur between now and the closing of a deal but this would hopefully happen within two months at the most.) In regard to personnel and time, I will be the person who carries out the project and the time I will need to expend to implement it is very difficult to determine at this point because of the various factors and people involved. I will rely on the knowledge and expertise of other professionals to assist me through out the process. I believe that as the business grows and progresses it will be streamlined so that I will be able in the future to know exactly how much time and effort are required. 12. If funds are not awarded, will the project/program continue? Yes x No 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes x No 14. List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construc- tion/rehab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. [EXPENSE CATEGORY CDOG FUNDS BUDGET BREAKDOWN Please place an X in box that applies. Type Status OTHER FUNDS LIST SOURCE OF OTHER FUNDS In-Kind Cash Antic. Comm. _~ Salary 15,000 Legal Expenses 2000 [Accounting Expenses 1500 Administrative Expenses 4500 Security Account 30,000 -~ Audit 2000 X X X X X X X X X X X X 5,000 Personal Funds x 00,000 Investors x 900,000 Bank(s) x x ~ TOTALS ~55,000 81,015,000 ~ Note concerning budget breakdown: It is my intention that if unforeseen expenses arise or if expenses noted above I exceed the budgeted amount then they would be paid for out of my salary or out of my personal funds. If on the other hand, expenses do not cost as much as projected then the difference will be added to the security account. I project that a $30,000 security account would protect a minimum of three investors and a maximum of twenty. Administrative expenses would include office space, travel to present proposal to potential investors, travel to view properties, advertising, credit checks on potential buyers, maintenance on my car, etc. 15. List other groups or organizations that were asked to contribute to or fund this project,: Individual investors and then banks will be approached at the appropriate point in the time schedule but have not yet been approached. I have done preliminary research of banks and other mortgage lenders to determine availability of financing for a venture such as this. The figures I arrived at for the proposal to investors arose from that research. In _~ addition I have at least three potential investors who have agreed to look at a proposal/business plan and consider investment and I have leads to approximately four more. 16, .Have you received CDBG funding in the past? Yes No x (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional service loan and/or repayable loan?) If former projects are underway or not yet completed please indicate how much funding is left to be spent or committed. 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. The purpose of the project is to secure the investment of potential business partners and it is only as a by-product of the business that we would actually be benefiting or affecting low-income persons. We would however be open to any input or feedback that anyone wished to give at any time. In addition it would be a policy of the business to conduct exit interviews or distribute exit questionnaires when and if a buyer opted to refinance their purchase. Note: The business plan intended to be included with this funding request is in the process of being improved and updated. Additional information such as the actual financial projections will be added upon receipt from my accountant. Updated versions of the business plan will then be made available upon request. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 5, 1997, TO: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 n~cicd13gt f nclrq trnl. Sn CITY OF IOWA CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS Name of Project: 2a. b. Horace Mann School c, Rec tea tio n/Deve lopme nt 3. Name and Address of Applicant/Organization Amount of CDBG Funds Requested $ 24,000 Loan $ Grant $ 24,000 Type of Loan: (check applicable line) Principal and 3% interest (amortized loan) Principal and No interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time), 4. Contact Person and Phone Number Horace Mann School - Parent Teacher Organization 521 N Dodge St. Iowa City, Iowa 52245 Joyce Barrett 337-3514 5. Location of Proposed Project: Horace Maim Elemental' School 521 N. Dodge St. Iowa City, Iowa 52245 7. Brief summary of the proposed project: Check CITY STEPS Objective(s) met: Affordable Housing Needs .. Homeless Needs . Public Facility/Service Needs Economic Development Needs To provide accessible recreation space to a low-income neighborhood and its elementary school. This both enhances the neighborhood and its strengthens its identity with the school. This project would fulfill two goals of CITY STEPS: it would provide both 1) accessible equipment and 2) recreation space to ~a low-income neighborhood that would enjoy high usage every day for many years. The immediate neighborhood on the near northside Iowa City that surrounds Horace Mann School is in an area identified by census tracts where over 51% or more of the households are below 80% of the median family income for Iowa City. Census figures from 1990, updated in 1993, identify 1,795 households, comprising 4,297 persons of which 2861 are below 80% median thmily income. Through the use of CDBG funds and privately raised funds from Horace Mann PTO and Northside Neighborhood sources, we feel we can use our organizational skills to carry out this project by purchasing equipment and utilizing the volunteer talents of parents and neighbors skilled in construction trades to install it before the 1997-1998 school year begins. Our goal is to create a school which has high visibility in our neighborhood as a welcoming and wonderful place. We feel this goal can be partially achieved by improving the grounds and recreational space that the students and neighborhood use. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS {Include references to CITY STEPS objectives and priorities.) This project address two objectives of CITY STF, PS: i )Public Facilities Needs: Parks and Recreation Facilities for the northside which has been identified as lacking in open space. Though this does not add open space it.utilizes the apace we have to a higher degree of effective use. 2)Accessibility Needs: by providing equipment where there is none to an ongoing special needs student population. The current recreational facilities at the school are l)inacce. asible to handicapped children, 2) outdated wooden structure is closed frequently for repairs, and 3) insufficient amount of equipment for 300 students. Horace Mann School has a total of 4 acres, where all other ICCSD elementary schools average 9.8 acres. There is no doubt that new equipment is needed. New recreation equipment will allow us to use the limited space in a more effective manner. Understanding there might be reluctance to set a precedent for funding this type of equipment with CDBG funds, it is important to know that the Iowa City Community School District {ICCSD} funds no equipment at any of the district schools. CDBG funds are being requested to offer Horace Mann School the opportunity to bring recreational facilities to a closer equitable standard that other ~CSD elementary schools enjoy. Realistically it would take the Horace Mann PTO more then ten years to raise $24,000. At the school 42% of the students receive free and reduced lunches, which qualifies be~kn~ the ~0% median family income. The school population averages a 20% annual turn over, additionally much of the school population is bused from University of Imva family student housing. The approximately $3,20~ ~ annually through fundraisers by the Horace Mann PTO is already targeted for educational enrichment programs and other educational program support. The income generated for educational programs canaotbe diverteeL-and the annual fundraising potential at the school is about at its cap. This is simply not a population base which can generate significant money in a few years time. 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. The project requires one contract with a recreatianal equipment company to design, deliver, and supervise installation of recreational equipment. The Horace Mann PTO and northside neighborhood are accustomed to mobilizing crews of volunteers throughout the year, and we have the ability to coordinate the site preparation, installation and landscaping portions of titis project. Many parents are experienced in the building trades, and will be able to contribute their knowledge and expertise to the project. Also the ICCSD will prepare the site grading and dig post holes. It is reasonable for the Horace Mann PTO to share at least 10% of the cost of this project= $2,400 This money would be raised through targeted fundraising efforts. Pizza Sales have been generating $100/month. The Before and After School program has donated $500. Financial solicitation would be made to the Northside Neighborhood Association and could be extended to a gel~eral appeal to northside residents. Because this is not a large scale project, if funded by CDBG funds, this equipment could be installed in time for the start of the 1997-1998 school year. List goalis) of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: {please see attached Income Guidelines for Iowa City} Number between 0-30% median income 2_6_9_3 Number between 31-50% median income Number between 51-80% median income Number over 80% median income TOTAL 4 2 9 7 p ers o ns X~I;~,~X~ ~}OJ~ Per so n s ~k~Xu~ f~:~d~ persons:~JtO~ p e rsons :xo~ bro~i~d3o.q~ Persons:lq~H~O{~l~ J- B. near northside *Figures takeit front 1990 census tracts, updated in 1993. Boundaries: Clintoa Street to Governor--Brown Street to Iowa Avenue. 1,705 households representing 4,297 persons. These figures represent only a portion of die Northside neighborhood and Horace Mam~ School population, if available, statistics would increase in all categories under the 80% median income level. School population is 300 students, at least 42% are below the 50% median income. GOALS To provide recreation/development space for fanrilles iu the Northside Neighborhood and neighborhood school Horace Mmm To provide accessible recreation/development space for the neighborhood families aad special needs cldldren at Horace Mann School. To create a space where cltildren associate pride in their school as a neighborhood center. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #10?). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible a.nd meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). 1) Spring 1997 Following notification of CDBG award involve children, teachers and parents in developing specifications for recreational equipment. 2) Spring-Early Summer 1997 Horace Mann PTO would bid and hire, recreational equipment firm to dcsign. deliver and supervise installatiou of project. All federal, state, and local codes would be met as well as labor. material, supplies, and service regulations. Specifications would be delivered for purchase of accessible stock equipment being the focus of the desigu. 3) August 1997-Site preparation and volunteer crew of 15-20 adnlts organized by Horace Maim PTO for two days to prepare site, install new equipment, and landscape, witIt the cooperation of ICCSD physical plant operations. 4) Open area August 25, 1997 to Start the ne~v school year. 1Z. If funds are not awarded, will the project/program continue? Yes No -%~ Titis lcvcl of fmtdin~ would take d~c PTO tcn years to attain, such than an entirely new student body will populate the school, as most current students will have graduated from high school. 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes.., ,~.~ No The new recreation. equipment has an indefinite life span, and the ICCSDwould be responsible for annual maintenance costs. 14. List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construc- · tion/rehab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. EXPENSE CATEGORY CDBG FUNDS BUDGET BREAKDOWN Please place an X in box that applies. Type Status OTHER FUNDS LIST SOURCE OF OTHER FUNDS In. Kind Cash Antic. Comm. Design Equipment Site Preparation 24,000 w/purchase 1,000 ICCSchool District X X Installation 1,000 volunteers X X Surface Material 2,000 Horace Mann PTO X X Landscaping 500 Hora ~.~ Mann TOTALS 024,000 $ 4,500 15, List other groups or organizations that were asked to contribute to or fund this project: Horace Mann PTO Horace Mann BeFore and After School Program Northsid. e Neighborhood Association (request pending) Have you received CDBG funding in the past? Yes No .~ (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional service loan and/or repayable loan?) If former - - projects are underway or not yet completed please indicate how much funding is left to be spent or committed. Though we have not had CDBG funding in tile past, ill tile last few years we have successfull5' applied for and achninistcred federal and private grants which supplement the educational development at Horace Mann School. including: U.S. Department of Education, General Mills, and one from the Roy Carver Foundatiou. 17. Discuss your organizafion's policy for obtaining Input from low-income persons potentially benefitting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. The Horace Mann PTO invites all parents and teachers to participate in monthly meetings of the orgauization. There are no dues assessed to participate or belong. Newsletters containing itffomtation are sent home regularly with students, requesting parent participation in all PTO activities and fundraisers. The Horace Mmm Student Council has designed a survey for the families to give input as to the most desired playground elements, titis input would be foru,'arded to the'equipment contractor for design consideration. Attached are meeting minutes from the Jaauar}' 7, 1997 Horace Mann PTO endorsing this CDBG application as an opporttmity to fulfill our recreatiolff development goals for our school. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 5, 1997, TO: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 ATTACHMENT #1 HORACE MANN PLAYGROUND 1997 IOWA QTY, KN/A C:0324~6 ttORACE MANN ELEMENTARY IOWA CITY, IA. CD32486 SCItOOL School Age Children MIRACLE GBOUND SPACE: = 18' X ?,5' PROTgCT[VE ARgA = 30' X 90' ATTACHMENT #2 PROJECTED PLAYGROUND DESIGN FOR HORACE MANN SCHOOL View: Horace Mann Playground looking North View: ttar~re M.an~ P~ayground it~akln~ Southeast MANN PT0 MEETING MINUTES January 7, 1997 Media Center, Horace Mann School Present: Mary Reichardt, Nancy Hauserman, Kathy Whitmore, Peter Horsley, Craig Nieman, Liz Miller, Phyllis Tucker, Marianne Michael, Jackie Perez, Bill Panther, Cher Panther, Tanya Meyer, Renee Tonning, Peter Gardner, Sandy Lawrence° The meeting was called to order at 7:00 p.m. by Renee Tonning. Minutes of the previous meeting were approved° REPORTS Treasurer° Currently, there is $3,180.41 in checking; $2,396.86 in savingsD Bill introduced the new financial statement the PTO will use to budget its monies. Building Vertical Team. The .last meeting of the BVT was held November 20; the next meeting will be a 1/2 day meeting on January 21, 1997o EVENT S Read-In. A very successful evening of reading, as always. Next year the PTO might try to find someone to donate the gift certificates° Spring Picnic° Will be held Tuesday, May 21. The raindate will be Wednesday, May 21. The PTO is still looking for a volunteer to chair this event° At-School Bankinqo The district has put this program on hold while it investigates a way to equally distribute the program between all interested schools and banks. The district wants to use all banking institutions who are interested, to be fair. NEW BUSINESS Kate Wickham Scholarship. App-oved Sue Feeney as the honoree for the Kate Wickham Scholarship F~.ad for Horace Mann. Playground Committee. Renee Tonning moved that the PTO approve the writing of a grant for playground equipment by Joyce Barrett and ,,,~ the Playground Committee. Mary Reichardt seconded. There was no discussion. Motion passed._ Winter Carnival° To be held Saturday, February 8 from 5:30-8:30 pm This is a most important fundraiser. We need to. have as many people as possible involved in this event to ensure its success. There will be an organizational meeting on Tuesday, January 14 to MAP 111.2_ Areas of Low--Moderate Income Househol ds ICensus tracts where 51% or more of the households are below 80% of the median family income for I0wa City) JAt least 51% of the households are below 80% of the Median Family Income CITY OF IOWA CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS 1. Name of Project: City of Iowa City Pilot Sidewalk Repair Program 3. Name and Address of Applicant/Organization City of Iowa City Engineering Division 410 E Washington St. Iowa City, IA 52240 5. Location of Proposed Project: 2a. Amount of CDBG Funds Raquested $ 5,000 b. Loan $ Grant $ c.' Type of Loan: (check applicable line) Principal and 3% interest (amortized loan) Principal and No interest {amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future r~payment) Declining Balance Lien (forgiven over time) Contact Person and Phone Number Rick Fosse 356-5143 Various locations throughout Iowa City 7. Brief summary of the proposed project: Check CITY STEPS Objective(s) met: ~Affordable Housing Needs Homeless Needs 'X-Public Facility/Service Needs Economic Development Needs The City of Iowa City is expanding its program for the inspection and repair of deteriorated sidewalks which can be a hazard to pedestrians. It is planned that all sidewalks in the City will be inspected over a ten (10) year period by dividing the City into ten (10) geographical areas and concentrating on one area per year. The initial geographical area for 1997 will be south of Hwy. 6 and east of Gilbert Street. The Engineering Division will also continue to inspect ~sidewalks on a complaint basis as we have for the last 30+ years. In addition to providing improved safety to pedestrians, the expanded program will eliminate the "hit and miss" problems associated with the old program and should help reduce the City's exposure to liability claims. Because of this change, there will be a substantial increase in the number of sidewalks cited for repair and it is the desire of this office to minimize undue hardships on very low income households in connection with this program. Therefore, the goal is to assist households who meet the HUD income guidelines for incomes below 50% of the median family income for Iowa City. It is anticipated that funding will be on a cost/share basis between the property owner and the City of Iowa City with the City contributing 75% of the cost for repairs and the property owner contributing 25%. It is the desire of the City to ensure the safety of all citizens by providing safe and usable sidewalks throughout the community. This sidewalk program will also compliment the City's curb ramp program. We are currently spending about $100,000/year on this program constructing accessible curb ramps through out the City. The end result of the sidewalk repair program will be safe and accessible sidewalks for all pedestrians in the City, especially for the elderly and persons with disabilities. 8. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS {Include ,- references to CITY STEPS objectiveg and priorities.) This project is needed to aid very low income homeowners in connection with the implementation of a new ten (10) year sidewalk inspection program. It is the desire of the Engineering Office to achieve the benefit of safe sidewalks throughout Iowa City without putting undue hardships on very low income homeowners. Although sidewalk maintenance is a property owner's responsibility, many owners find that they are not financially prepared for this type of expense. This project addresses several priorities, strategies and goals of CITY STEPS. One area is that it is a sidewalk improvement. Although this is a low priority, this same activity also addresses a high priority in that it is a physical improvement to homes in which the homeowners income is below 50% of the median income for Iowa City. Also, this program is a high priority in a third area in that it would enable low income homeowners to abide by the code enforcement of having to properly maintain sidewalks adjacent to their property. Finally, this program provides accessibility which is a high priority also. '~ As accurately as possible please describe how outcome data indicates that the project objectives can be met. Outcome data will show that the objectives were met by reducing the number of complaints and claims filed with the City on the condition of sidewalks by pedestrians and others. The sidewalks will become more user friendly and will be more accessible and usable by all citizens, including the elderly and persons with disabilities. By assisting low income homeowners, the City will not be placing undue hardships on them while trying to achieve this goal. Under the current complaint only system, many calls are received in the Engineering Office inquiring if funds for assistance in the repair of sidewalks is available. It is anticipated that the number of these phone calls will increase with the increase in number of sidewalks marked for repair. The Engineering Office desires to be prepared for such requests by making CBDG funds available to those who qualify. 10, List goal(s} of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number over 80% median income TOTAL persons or households persons or households persons or households persons or households Persons or Households The Engineering Division desires to assist property owners who meet the HUD in6ome guidelines for incomes below 50% of the median family income for Iowa City. It is anticipated that funding will be on a cost/share basis between the property owner and the City. The property owner will be responsible for 25% of the cost of repairs, and the City of Iowa City will reimburse the property owner for 75% of the costs. An application deadline will be set and distribution of funds will be on a first come first serve basis for those who qualify. 11. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d} amount of volunteer and agency staff time needed to carry out the project}. a) The inspection of sidewalks in the first geographical area will begin in the Spring of 1997. A letter will be sent to the property owner notifying them of the needed repairs and will detail the steps to be taken if they believe they would qualify for assistance based on income guidelines. If a property owner qualifies, the City will fund 75% of the costs by issuing a check payab!e to the contractor and owner upon completion of the repairs and submittal of an invoice. Any property owner in the City who is cited for repairs will be eligible for applying for assistance. The deadline for repairs will be 1011197, at which time if repairs are not complete the City will arrange for the repairs and the costs may be assessed against their property taxes. b) This program will be a reimbursement to homeowners, therefore the City will not be arranging contracts for repair. It is estimated that the average homeowner's cost will be between $120 and $600 depending on the number of squares and type of repairs. It will be the homeowners responsibility to obtain a contractor and arrange for repairs. This will allow the homeowners to have the work completed by a contractor of their choice and scheduled at the homeowners convenience. c) A City Inspector and Project Coordinator from the Engineering Division will be responsible for the implementation of the program. This staff has been involved in the current unfunded sidewalk program in past years. They will assume the additional responsibility of administering funds in connection with the program with assistance as needed from other City staff, d) Notification of the program will involve the assistance of the Neighborhood Services Program. 12. If funds are not awarded, will the project/program continue? Yes No X If funds are awarded, will the project/program continue after the CDBG funds end? Yes No X List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories su. ch as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construc- tion/rehab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items ilsted under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. EXPENSE CATEGORY CDBG FUNDS ~idewalk Repair $ 5,000 BUDGET BREAKDOWN Please place an X in box that applies. Type Status OTHER FUNDS LIST SOURCE OF OTHER FUNDS In-Kind Cash Antic. Comm. $ 1,700 Property Owners X X L TOTAtS * ,000 * ,700 , J_ 15. 15.List other groups or organizations that were asked to contribute to or fund this project: None L 16. Have you received CDBG funding in the past? Yes No X (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, an~ how much of each award was a grant. conditional service loan and/or repayable loan?) If former projects are underway or not yet completed please indicate how much funding is left to be spent or committed. 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. Through neighborhood association newsletters of the targeted areas, residents will be notified of the upcoming inspections of the sidewalks and of the availability of assistance to fund the repairs. It is hoped that with prior notification of the repairs, the residents will not be surprised of upcoming events and that the City will be looked upon favorably for having some funds available to those who qualify as a very low income household. In addition, all property owners who are cited for repairs will be notified of the need for the repairs and of the availability of funds to those who meet the qualifications. It is anticipated that feedback concerning the implementation of this funding assistance will be made through Neighborhood Services or directly to the Engineering Office. m~dcdbg~fnd~rm.~n APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 5, 1997, TO: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 CITY OF IOI,'VA CITY F)"98 GDBG and HOII,IE FUNDING REQUEST FOR ALL NOUSING PROJECTS Project Name: Type of Project: Family Service Counselin== Home/Transi.tional Housin~/0perational Expe.nses GENERAL INFORMATION Lead ApplicantName Hawk eye Area Community Action Program, Inc. Applicant Address P.O. Box 789 Cedar Rapids~ Iowa 52406. Contact Person Don Maniccia Title Executive Director Phone Number 519-366-76.31 Secondary Applicant (if applicable) Applicant Address. Contact Person Phone Number Title Type of Applicant (check one): Community Housing Development Organization (Appendix A) Private non-profit organization Private for-profit, individual or partnership applicant Public Organization 4. Federal Tax Identification Number: 42-0898405 Amount of Funds Requested HOME $ 21,966o04 CDBG grant $ loan grant $ loan If loan requested, please indicate the applicable loan, term: Principal and 3% interest (amortized loan) Principal and 0% interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) -3qq Provide a brief description of the proposed project (please limit response to this space only). The Project is to fund the part of the operational activities related to the Transitional Housing Program in the apartment units located at 1926 Broadway and at 1946 Broadway. These units require the activities of a .75FTE (Full Time Equivalent) Family Service Counselor. The Counselor provides consumer education and budgeting, child care and parenting skills, employment and educational opportunity training, and referral and networking with Case Management led by HACAP staff with local ~erv- ice organizations. The goal is to develop skills necessary to be good housing consumers. Also to teach the qualities that are needed to overcome barriers to rising out of the homelesshess. This counseling focuses on developing all aspects of family based strengths. o Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received · FY 1997 ~'¥ 1996 FY 1995 Budgeted Amount Amount Expended (to date) $ 10,000 $ 6.¢315 $ 145,647 $ 145,647 $ 35,000 $ 35,000 Briefly describe your organizational goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City. HACAP is committed to provide avenues for poor people to reach the road to self-sufficiency. We believe this upward mobilicy is an investment in the future. Our housing mission is to assist low income participants obtain and maintain adequate housing and a suitable living environment. Through intensive programs local agencies linked together by a Family Development Case Management program we can stabilize and improve the family's ability to cope in Iowa City's housing market. SEE: ADDENDUM Descr,be zn detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehabilitation, tenant based rent assistance or downpayment assistance) and number of units to be funded. Project request is for the counseling needs of the eighteen Transitional Housing Families living in the apartments at 1926 Broadway and 1946 Broadway. Counselor ............ 75(FTE) Fringe Cost .......... Paid Release ......... Indirect Costs ....... $13,015.50 $ 3,123.72 $ 2,082.48 $ 3,644.34 $21,866.04 SEE: ADDENDUM B 10. Please describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. Source and Amount of Funding Requested Iowa City (CDBG) Iowa City (HOME) State of Iowa (HOME) Iowa Finance Authority (state) Low Income Housing Tax Credits (federal) Private Financing Applicant\Owner Equity or Cash Private Foundation(s) Tax Increment Financing (Iowa City) Tax Abatement or Exemption (Iowa City) Volunteer Labor and\or In-kind Donations IO~her: Total of Private Funds Total of Public Funds $ TOTAL FUNDS REQUESTED Exl)ected Public Subsidy Per Unit $ Use of Funds $ 21,866.04 $ 21,866.04 ~ 21,866.04 *For rental housinq projects only, please include a proforma with this application* (HOME Funds Requested $ Program regulations require a 25% match for HOME fundinq only. Describe how your organization or the proposed p~oject will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this additional matching requirement without the use of City matching funds. 21,866.04 5,466.51 x .25 = $ Required Match The appraised value for taxes o'f the property at 2524 Sylvan Glenn. value was obtained from the Iowa City Assessor. Value ......... $52,230.00 The 12. Briefly outline the proposed time table for the commitment and expenditure of the funding being requested (include other proiect factors such as rezoning or applica- tion for other public\private funding). Date July 1, 1997 Activity Beginning of City Fiscal Year September 30,1997 December 31,1997 March 31,1998 Billing for counselor time. Billing for counselor time. Billing for counselor time. $ 5,466.01 $ 5,466.01 $ 5,466.01 June 30,1998 Billing for counselor time. $ 5,466.01 13. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established time table. HACAP has been a HUD approved Counseling Agency since 1967, provided weatherization for over 9,000 homes since 1975, energy conservation counseling programs since 1980, and transitional housing since 1986. A home-ownership program started in 1990 with Firstar Bank and home- ownership classes were spun off to MARP. We currently operate 110 units in five counties for Transitional Housing and Local Supported Housing. During the last year we have provided 34t339 shelter nights of service in our 28 Transitional Housing units in Johnson County. Acquisition, rehabilitation, weatherization, maintenance and furnishing of the units are all activities routinely completed or coordinated by HACA? staff. Program administration, property management and family development coun- seling are also current activities of key staff. 14. Why is this project needed? Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Plan. The City Steps plan shows a "High" need for transitional shelter for families with special needs. It also places a "High" priority to expand and provide services that offer day to day living and coping skills. HACAP strives through its counseling and its investment in its Case Man- agement Program to bring to bear the solutions to families in severe stress. Our clients all enter the program with incomes below the pov- erty threshold and usually through an eviction process elsewhere or through the Domestic Violence Program or a similar shelter. our fami- lies are usually the most dysfunctional housing consumers in the area. 15. Discuss your organization's policy for obtaining input from low income persons potentially benefiting or affected by the proposed project and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non-profit, please inqlude evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. Presently all HACAP boards and policy councils are made up of represen- tation in thirds from public sectors, private sectors, and low income sectors. This assures that the low income population has a mechanism for input. At the local level we also have started this year a monthly residents meeting which will be used for group presentations and for resident input. We have also named a resident manager for each building from the residents. This will give the residents the opportunity to take a greater responsibility for the actton of the whole group. The restdents from all ti%e Transitional Housing programs will be able ~c fill at least one seat on the Johnson Counuy i{ACAP Co.~unission to repre- sent their views on the Conmission. SEE: ADDENDUM C 16. As best as you can, please indicate the number of persons or households [hat will benefit from the proposed activity~.project by income category (see attached table for Income Guidelines l'or iowa City). Number between 0 - 30% median income Number between 31 - 50% median income Number between 51 - 80% median income Number over 80% median income TOTAL 1 8 persons or households persons or households persons or households persons or households 1 ;3 Persons or Households In general the Broadway Apartments have had an average of 4 persons per unit. The average population is approximately 68 to 72 persons in the eighteen units at any given point in time. 17o As accurately as possible please describe how outcome data indicates that the project obiectives can be met. The National Resource Center for Family Centered Practice at the Univer- sity of Iowa School of Social Work did an evaluation of the HACAP Tran- sitional Housing Program with the final report published in March of 1966. The "Executive Summary" is attached under Addendum D. The report supports the anecdotal conclusions that Family Service Counseling has made an impact on lowering the barriers for families that are experienc- ing homelessness. It shows the importance of combining the counseling services with the. offer of housing. Providing housing without an accom- panying program would not make the clients better housing consumers and would only perpetuate the existing dysfunction. SEE: ADDENDUM D DUE FEBRUARY 5, 1997 AT 12:00 NOON City of Iowa City Oeparl:ment of Planning and Commun,~y Development 410 E. Washington Street (319) 356-5'230 ADDENDUM A AGENCY PLAN BOARD OF DIRECTORS LETTER MISSION STATEMENT PRIORI TY # 1 HOUSING OBJECTIVES HAWKEYE AREA COMMUNITY ACTION PROGRAM, INC. AGENCY PLAN FISCAL YEAR 1997 (October 1, 1996 to Scptember 30, 1997) Covering Annual Funding Requests: State of Iowa Community Service Block Grant 10/1/96 to 9/30/97 United Way of East Central Iowa 7/1/96 to 6/30/97 United Way of Johnson County 4/1/97 to 3/31/98 Local City/County 7/1/96 to 6/30/97 THE 1997 PROPOSED BUDGET WAS CONSIDERED AND APPROVED FOR SUBMISSION AT THE BOARD OF DIRECTORS MEETING OF HAWKEYE AREA COMMUNITY ACTION PROGRAM, INC. ON SEP~-qvtBER 26, 1996. Don W. Maniccia, CCAP · HELP UP, NOT A HAND OUT P.O. Box 789 Cedar Rapids, Iowa 52406 (319) 366-7631 Iowa Department of Human Rights Division of Community Action Agencies United Way of East Central Iowa United Way of Johnson County Sponsoring City and County Governments Re: Hawkeye Area Commun/ty Action Program Fiscal Year 1997 Annual Plan Annually the Board of Directors of the Hawkeye Area Community Action Program is charged with developing the Annual Plan for the upcoming fiscal year. The Plan provides the blueprint for HACAP's work to address the needs of the poor and elderly in East Central Iowa. By incorporating community, corporate, and programmatic information, the Fiscal Year 1997 Annual Plan establishes the future direction of IdACAP and articulates its corporate goals. The Plan identifies needs, assesses corporate capacity to address those needs, reaffirms corporate goals, establishes annual objectives, and details action steps to be achieved. The Annual Plan prioritizes the various areas of activity related to their need for discretionary corporate resources. The Plan then allocates those resources to the highest priority activities while attempting to honor past commitments, balance service needs of multiple populations, and address the uniqueness of our various communities. The Annual Plan development involves the staff and volunteers from all elements of HACAP. The Planning Committee of the Board of Directors, supported by the Executive Director and Community Services Director, is responsible for plan format, general content, and recommendations on allocations of discretionary funding to various corporate activities. The Board of Directors' Administration Committee, with the support of the Deputy Director, determines personnel compensation and benefits, capital needs, and the administrative budget for the coming year. · An Equal Oppo~'tundy ^~,ency Program managers and Policy and Project Councils determine program resource potential make requests for corporate financial support, establish service locations, and establish action steps and units of service to be provided next year. County Commissions HAWKI:YE AREA COMMUNITY ACTION PROGRAM A Member Agency ol the Urnled Way and County Service Coordinators identify community service needs, evaluate local facility needs and resource potential, assess impacts of service changes, make requests for corporate financial support, and review local coordination issues. The Executive Director gathers information from funders, HACAP volunteer groups, staff at all levels, and both state and national associations to develop the Corporate Directions section of the Plan. It is important to note that, wl~le HACAP has many options open to it for its future course, it must remain within the general human service policy directions of Federal and State Government because of its quasi-public nature. Further, HACAP fills a service niche within the total delivery system in the various communities that it serves. Major service changes thus require coordination of multiple organizations and usually require more than one year to implement. This year's planning process began with the annual Board Retreat, held in April. Volunteers from the Board of Directors, Policy and Project Councils, and County Commissions and ~aff, with the help of an outside facilitator, reviewed funding and political trends, and provided guidance on the allocation of corporate financial support. Each Policy and Project Council and County Commission then made formal funding requests to the Planning Committee of the Board of Directors. The Planning Committee reviewed funding implications and fundraising capacities, and then recommended allocations of discretionary funding to the Board of Directors for approval. On behalf of the Hawkeye Area Community Action Program, Inc., Board of Directors, I am pleased to share this plan for addressing the needs of the poor, hungry, homeless, and elderly in East Central Iowa for Fiscal Year 1997. As the President of the Board of Directors, I encourage you to carefully consider the information contained in this document. I hope the you will share it with interested parties, and convey any feedback to the Planning Committee for use in future planning. Sincerely, HAWKEYE AREA COMMUNITY ACTION PROGRAM, INC. MISSION STATEMENT The mission of the Hawkeye Area Community Action Program, Inc. (HACAP) is to promote economic and emotional strength toward a goal of self-sufficiency for poor people in our communities. HA. CAP will help people in poverty find their own strengths, rather than maintaining the status quo which creates a caste system of poor people living on governmental handouts. HACAP will provide a helping hand up and out of poverty°mot just a handout. HACAP believes that upward mobility programs are an investment in the future. In order that families in poverty need not live fxom one crisis to another nor live in poverty from one generation to another, HACAP will strive to: Identify the causes and extem of poverty in our commurdties and locate individuals in need. Identify and mobilize all available local resources and community facilities to assist the poor in securing needed services. We will help the poor find the solutions to their needs in order that they may eventually become economically and emotionally self-sufficient. Provide maximum participation of the poor in the planning operation and e~aluation of HACAP programs through our boards and councils. 4. Make the community aware of HACAP and the needs of the poor. PRIORITY #1 HOUSING lI. GOAL STATEMENT: To provide activities designed to assist low income participants to obtain and maintain adequate housing and a suitable living environment. NEED STATEMENT: HACAP's service area has an inadequate supply of affordable, adequately maintained housing to address the needs of many families, especially low income households. Three of the primary problems are: Housing costs, in some communities, require such a high proportion of the income of impoverished households that they are unable to meet the other basic needs (known as "shelter poor"). Affordable housing is unavailable because: the tenant population exceeds the available number of affordable rental units; rental and utility costs in many cases exceed FIP (AFDC), SSI, and minimum wage incomes; subsidy payments cannot match flee market rates in a tight rental market; credit reports used as a discriminator in selection of tenants causes disadyantage to low income persons; and some persons with poor rental histories require support services to succeed. o Affordable and available low rent housing does not generate enough income to make it financially feasible for the landlord to maintain it adequately, or it is insufficient in size to adequately meet a household's space needs. Contractors feel they cannot build affordable housing due to land costs, building codes, and neighborhood objections. Alternatives to conventional built housing such as manufactured homes, trailers, zero-lot lines are often faced with zoning problems and are objected to by neighborhoods. The problem of the lack of affordable housing is projected to worsen with a good economy, as more people move into the area. Supply and demand causes housing costs to rise. This will further increase the pressure on the diminishing low cost and low rent housing stock and put. even more families at-risk. The average purchase price of a house and/or land has increased 40% in HACAP's metropolitan areas in the last three years. IlL In a needs assessment of low income people in HACAP's service area, the respondents ranked housing needs as the third most important general need that they experience. (Iowa Community Action Agencies' Statewide Needs Assessment Survey, April, 1996) The greatest specific housing needs identified were for affordable housing of an appropriate size, qualifying for a mortgage, financial help with a down payment and closing costs, help with home repairs, and financial help with rent deposits. (Iowa Community Action Agencies' Statewide Needs Assessment Survey, April, 1996) National studies indicate that two-thirds of the poor spend at least half of their income on housing costs, and, according to the 1990 Mayor's Conference, the poverty rate in rural areas is 50% higher than in urban areas. A study recently done by the Iowa Coalition for Housing and the Homeless show that 46 to 52 percent of the population in Iowa City and Cedar Rapids are paying "unaffordable rates" for a two bedroom apartment. Cl"he Cedar Rapids Gazette, April 14, 1994) The lack of adequate food, shelter, and resources to meet basic needs can cause physical, psychological, and developmental problems, as well as increased family stress and dysfunction. In fact, current research is examining the correlation between homelesshess and behavior traits including low self image, mood swings, inability to concentrate, withdrawal, school failure, suicide, and inappropriate social behavior. (Opening the Door to the Future: Community VISIONS, United Way of East Central Iowa, September, 1992) DESCRIPTION OF SERVICE DELIVERY SYSTEM A. Non-HACAP Programs and Services 1. Housing for the Elderly and Disabled--Benton, Iowa, Johnson, Lima, and , Was'hington Counties 2. Domestic Violence Shelters-Johnson, Jones, and Litan Counties o Salvation Army: Emergency Housing/Shelter--Johnson and Lima Counties 4. American Red Cross-All Counties Subsidized Housing--Benton, Iowa, Johnson, Jones, Litre, and Washington Counties 6. Landlord Tenant Mediation Services--Johnson County 7. Housing Rehabilitation--Cities of Cedar Rapids and Iowa City 8. Greater Iowa City Housing Fellowship--Security Deposit Loan Program IV. 10. 11. 13. I~. l& Section 8 Housing-Johnson and Linn Counties Habitat for Humanity-4ohnson, Lima and Washington Counties Emergency Shelters-Johnson and Lima Counties General Assistanee/R. elief: Rental and Utility Assistance--All Counties Transitional Housing-Johnson and Lima Counties Leased Housing-Benton, Johnson, Lima and Washington Counties Chore Services for the Eldefly and Disabled-4ohnson and Lirm Counties Catholic Charities: Financial Assistance with rent, utilities, and depositso- All Counties B. HACAP Programs 1. Transitional Housing for Homeless--Benton, Johnson, Linn, and Washington Counties 2. Low Cost Rental Apartments-Iowa and Washington Counties 3. Chore Services-Benton and Iowa Counties 4. Housing Rehab Support-All Counties 5. , HUD Counseling/Mortgage Foreclosure Prevention-oAll Counties 6. Housing Unit/Special Project Adoption-Benton, Johnson, Linn, and Washington Counties IDENTIFIED GAPS A. Deposit Assistance B. Affordable Housing FY 97 MEASURABLE OB,IECTIVES INCLUDING LINKAGES: A. Chore Provide 1500 units of service to assist 45 households containing low income senior and/or disabled individuals by performing home maintenance tasks by September 30, 1997. B. Transitional Housing Provide 111 housing units to serve 254 homeless households, comprised of 781 individuals, by September 30, 1997. Co Low Cost Rental Apartments Provide 9 below market rental housing units to serve 16 families, comprised of 54- individuals, with housing needs by September 30, 1997. D. HUD Housing Counseling Provide 625 counseling contacts for 93 families, comprised of 311 individuals, with affordable housing issues including information, referral, counseling, and assistance with the preparation of requisite forms to obtain/retain affordable housing by September 30, 1997. FY 97 NON-MEASURABLE OBJECTIVES INCLUDING LINKAGES: A. Housing Rehab Support Provide 1 technical-assistance staff to the East Central Iowa Council of Governments to assist in their efforts to expand the availability of suitable, affordable housing through September 30, 1997. B. Housing Unit/Project Adoption Recruit 45 community groups to renovate units or conduct special projects for transitional housing programs by September 30, 1997. COMMUNITY COORDINATION TO ADDRESS THE NEED: A. Area FEMA Boards and Private Emergency Assistance Administrators Advocate to area FEMA Boards and administrators of private emergency assistance funds, such as churches, to allocate funds for deposit payments by September 30, 1997. ADDENDUM B PLOT PLAN 192 6 AND 194 6 BROADWAY BROADWAY TYPICAL EXTERIOR ELEVATIONS BROADWAY APARTMENTS FIRST FLOOR BROADWAY APARTMENTS SECOND FLOOR Discussion Reasons for homelessness were largely attributable to lack of income, lack of affordable housing, and incidents of domestic violence. The findings support the conclusions drawn in other research that suggest "sustained institutional support influences the likelihood of' exits From homelesshess" and continued self-sufficiency (Piliavin, et al., 1995). The data indicate that clients who successfully completed the program realized greater gains in income than those who did not, although even those who were discharged involuntarily from the program also realized an increase in their income. Those who successfully completed the program were also more likely to report maintaining stable housing six months to one year following completion of the program. Successful program completion correlated significantly with length of time in the program, whether or not the head of family was raised by both parents together while growing up, not being involved with Child Protective Services at the time of program entry, and attendance at adult support groups during involvement in the transitional housing program. Involvement in adult support groups and time in the program correlated significantly suggesting that those who stayed in the program longer were able to access more services which were targeted specifically to their needs. However, time in the program, involvement with CPS, and whether or not the head of household grew up in a two parent household did not correlate significantly, suggesting that these influences operated independently of one another. The predictive ability of the four variables discussed above for status at termination was tested. The four variables correctly classified 70 percent of the cases. FiRy-seven percent of the most successful cases.were correctly classified while seventy-nine percent of those cases assessed as least successful were correctly classified. Participants assessed as successfully completing the program were more likely to be raised by both parents together, spend more time in the Transitional Housing Program, which in turn increased the opportunity to receive the benefits of specialized services such as support groups, and were less likely to be involved with Child Protective Services. More study is needed to understand the dynamics of these risk factors. Although not being raised by both parents together is a risk factor for not successfully completing the program, a two-parent family history where the parental relationship was characterized by domestic violence would not likely reduce risk. These findings are consistent with other research (e.g'., Korr and Joseph, 1995) which suggests that '*the building of a relationship between the case manager and the client" which requires a significant time investment, and a discharge plan which includes accompanying clients through the process of obtaining residency, and engagement are characteristics of effective interventions. Violence and Victimization More than one-third (39%) of the respondents reported "being beaten hard as a young chld" and being the victim of sexual abuse or sexual assault by the age of fourteen (35%). As adults, fifty-eight percent (58%) have lived with someone who beat them up, and 66 percent (66%) have lived with someone who had a drug or alcohol problem. During the last five years 13 percent reported that a suicide had occurred in their family, and 12 percent reported that a violent death had occurred in their family. Twenty-one percent reported that they have been the victim of a property crime in the last five years. Children and Child Welfare In the last five years, one in five participants (19%) reported losing a child due to out-of- home placement, death or arrest. One in three indicated that they have been reported for child abuse, and fifteen percent have been reported for neglect. Fifteen percent are currently involved with Child Protective Services. Sixty-one percent of families reported an out-of-home placement of at least one child. Barriers to Progress Staff are requested to assess factors which have been barriers to each client's progress. The most frequently reported barriers to progress are a negative relationship with a mate (boyfriend, spouse), poor motivation, and psychological and/or psychiatric problems. Correlates of Success in the Proqram Service correlates of success in the program included utilization of transportation services, Project Start, substance abuse counseling, recreational services, family planning and attending support groups. The variables that, taken together, provide the most parsimonious set of explanatory variables for successful program completion include length of time in the program, whether or not the head of family was raised by both parents together, not having current involvement with Child Protective Services, and attending adult support groups. Housing At the time of departure from the program, at least 86 percent had secured housing. Sixty-six percent secured their own housing, 16 percent moved in with relatives, and 4 percent moved into other living arrangements (e.g., residential treatment program). The housing status for 14 percent was unknown to the counselor at the time the termination summar5, was completed. Economic Improvement At program entry the median income was $400 per month. The median income For all participating families at the time of program exit was $680 per month. For those who successfully completed the program, income rose to a median of $972 at program termination, while for those who were discharged, a more modest increase to a median of 5645 was realized at the time of program termination A parallel evaluation of the Homeless Head Start Project provided the evaluation with tracking information on families with children of Head Start age through the use of the quarterly Homeless Head Start Tracking Guide, and service provision was also tracked on a qumefly basis through the Service Tracking Guide. As part of this parallel evaluation of the Homeless Head Start Project, a consumer satisfaction survey was conducted providing formative input to the Supportive Services Team. Results Demo~:raphics The population for this study is 560 individuals in 217 families. The average household size is between two and three family members, usually a single mother with two children. The average age of the head of the household is 27, 'and 35 percent are minorities. The average age of the oldest child is 6 years and 20 percent of families have one child less than one year old. Monthly income is approximately $400 per month at program entry. One-third were receiving AFDC benefits at the time the adult interview was completed. Fifty percent have a high school diploma. Twenty-eight percent have education beyond high school, and 22 percent have less than a high school education. Childhood of Head of Family Nearly two-thirds (61%) of the participants reported never being on welfare as a child growing up; 50 percent reported that both parents raised them together. One-third (34%) of respondents reported "moving around a lot wNle growing up." Thirty-one percent reported growing up in a very religious home. GrOwing up with a heavy drinker w~ reported by 44 percent, and 43 percent felt neglected as a child. Smaller percentages reported going hungry (12%), not having decent clothes (20%), and often moving in with relatives while growing up (11%). Thirty-five percent of participants reported spending more than six months living away from the home in which they were raised. Seventy-nine percent (79%) reported that "my family did their best for me while I was growing up." Health Seventy-three percent have been hospitalized for medical problems. Respondents who had been hospitalized reported an average of five hospitali?ations during their lifetime (mode=l, median=3). Twenty-seven percent reported no hospitalizations in their lifetime. Thirty-two percent reported having a chronic medical problem which continues to interfere with their life, and 26 percent take medication on a regular basis for a chronic physical problem. In the past 30 days, 37 percent have experienced some medical problems. Crin'Linal Histo~ Thirty-nine percent report that they have been arrested and charged with a crime. Nineteen percent reported that they have been asked to sell drugs. Pro,am participants most frequently reported being charged with shoplifting, vandalism, and assault. Seventeen percent have been incarcerated, and 13 percent were on probation or parole at the time of program entry. t~recutive Summary Introduction Homelessness, as a major social problem among the poor, increased dramatically during the 1980's. Particularly alarming is the large number of families with children within this population. In an effort to remedy this vicious social ill in Eastern Iowa, the Hawkeye Area CAP was awarded a HUD grant to provide transitional housing and family centered supportive services to homeless families. The Transitional Housing Program (TH2P) was established by HACAP in 1988 with 3 units. By 1992 THP had 100 units and served 245 individual family members, 37 percent of whom were children from 0 to 5 years of age. The Homeless Head Start Project began in 1993 with the creation of a new center for up to 16 children. The Homeless Head Start Project currently serves 60 families per year. Approximately 50 families per year are involved in both the THP and the Homeless Head Start Projects. External evaluations ofboth the Transitional Housing and the Homeless Head Start Projects have been concurrently conducted by the National Resource Center for Family Centered Practice at the University of Iowa, School of Social Work. Data Data for 217 families participating in the HACAP (I-tawkeye Area Community Action Program located in Cedar Rapids, Iowa) Transitional Housing Program (THP) are used to evaluate the process and outcomes associated with the interventions in homelesshess. The evaluation data were collected between July, 1993 and December, 1995. Data were provided by the head of household on a series of questionnaires. Information gathered included family circumstahces at intake, social history, self-sufficiency measures, childhood experiences, household and demographic characteristics, employment, education, economic circumstances, violence and victimization, health, crime and criminal history, stressful life events, and child data (including school achievement, social skills, abuse, neglect, etc.). Counselors provided summary information at program.exit for 136 participants. Six months to one year following exit from the program counselors interviewed 51 former participants. The Termination Summary and Follow-Up instruments provide data on current housing, employment, education, economic status, family changes, and participant and counselor perceptions captured though short narratives. In addition to data provided by the family and counselors, the evaluation collected information about program processes and its participants through other sources. The multi-agency collaborative, which included the university evaluator, called the Supportive Ser~4ces Team (SST) met on a bimonthly basis. At the SST meetings, agency representatives and pr9gram staff reviewed cases and exchanged information, including ongoing updates from the evaluation results, and SST members provided input and assistalice in the decision making about individual cases. Recommendations for changes in policies were occasionally made by the SST, through councils, to the board of'directors. As part of the evaluator's participation, a survey of' SST members was conducted with the goal of improving the SST meetings through the anonymous input of its members. ADDENDUM D EXECUTIVE SUMMARY EVALUATION OF THE HACAP TRANSITIONAL HOUSING PROGRAM FINAL REPORT (MARCH,1996) THE NATIONAL RESOURCE CENTER FOR FAMILY CENTERED PRACTICE UNIVERSITY OF IOWA SCHOOL OF SOCIAL WORK 112 NORTH HALL IOWA CITY, IOWA Ve Vie FY 97 MEASURABLE OBJECTIVES INCLUDING LINKAGES: A. Family Development/Family Support Enroll 754 households (254 through Transitional Housing and 500 through Head Start) in Family Development by September 30, 1996. Assist 77 households in raising their income above 125% of poverty and sustaining it at or above that level for a minimum of three consecutive months by September 30, 1997. The planned active easeload will be 475, with 100 from Transitional Housing, and 375 from Head Start. COMMUNITY COORDINATION TO ADDRESS THE NEED: A. Family Resource Development Association: The Family Resource Development Association (FRDA) is working to expand the availability of Family Support Workers to address, speeificaily, the needs of families at risk of becoming involved in the child 3roteetion system to prevent out-of-home placements. PRIORITY/t7 SELF-SUFFICIENCY III. IV. GOAL STATEMENT: To remove obstacles and solve problems which block the achievement of self-sufficiency. NEED STATEMENT: A multitude of barriers exist that prevent individuals and families from living independent of any form of public assistance. These obstacles include inadequate education, lack of skills necessary to obtain a job that pays a living wage, discrimination, lack of affordable day care, and physical and mental impairments. Living in crisis, especially for prolonged periods, leaves people emotionally and physically depleted, causes the barriers to seem insurmountable, and ultimately results in hopelessness. Fragmented service delivery systems associated with stop-gap measures that address needs in isolation, serves to amplify the resultant hopelessness. A coordinated, comprehensive approach is necessary to permanently overcome or remove the obstacles and break the cycle. DESCRIPTION OF SERVICE DELIVERY SYSTEM A. Non-HACAP Programs and Services 1. ' Workforce Development Centers--All Counties 2. FaDSS-oLirm County B. HACAP Programs Transitional Housing Family Development/Support--Benton, Johnson, Linn, and Washington Counties 2. Head Start Family Development/Support--All Counties IDENTIFIED GAPS Insufficient Number of Available Family Support/Family Development Counselors to Address Need and County Service Coordinators identify community service needs, evaluate local facility needs and resource potential, assess impacts of service changes, make requests for corporate financial support, and review local coordination issues. The Executive Director gathers information from funders, HA. CAP volunteer groups, staff at all levels, and both state and national associations to develop the Corporate Directions section of the Plan. It is important to note that, while HACAP has many options open to it for its future course, it must remain within the general human service policy directions of Federal and State Government bemuse of its quasi-public nature. Further, HACAP fills a service niche within the total delivery system in the various communities that it serves. Major service changes thus require coordination of multiple organizations and usually require more than one year to implement. This year's planning process began with the annual Board Retreat~ held in April. Volunteers from the Board of Directors, Policy and Project Councils, and County Commissions and staff, with the help of an outside facilitator, reviewed funding and political trends, and provided guidance on the allocation of corporate financial support. Each Policy and Project Council and County Commission then made formal funding requests to the Planning Committee of the Board of Directors. The Planning Committee reviewed funding implications and fundraising capacities, and then recommended allocations of discretionary funding to the Board of Directors for approval. On behalf of the Hawkeye Area Community Action Program, Inc., Board of Directors, I am pleased to share this plan for addressing the needs of the poor, hungry, homeless, and elderly in East Central Iowa for Fiscal Year 1997. As the President of the Board of Directors, I encourage you to carefully consider the information contained in this · document. I hope the you will share it with interested parties, and convey any feedback to the Planning Committee for use in future planning. Sincerely, pr~~, Board of Directors , HELP UP, NOT A HAND OUT P.O. Box 789 J IU. edar Rapids, Iowa 52406 [319) 366-7631 L L Iowa Department of Human Rights Division of Community Action Agencies L United Way of East Central Iowa United Way of Johnson County Sponsoring City and County Governments L R.e: Hawkeye Area Community Action Program Fiscal Year 1997 Annual Plan L Annually the Board of Directors of the Hawkeye Area Community Action Program is charged with developing the Annual Plan for the upcoming fiscal year. The Plan provides the blueprint for HACAP's work to address the needs of the poor and elderly in East Central Iowa. L L L L L L By incorporating community, corporate, and programmatic information, the Fiscal Year 1997 Annual Plan establishes the future direction of HACAP and articulates its corporate goals. The Plan identifies needs, assesses corporate capacity to address those needs, reaffirms corporate goals, establishes annual objectives, and details action steps to be achieved. The Annual Plan prioritizes the various areas of activity related to their need for discretionary corporate resources. The Plan then allocates those resources to the highest priority activities while attempting to honor past commitments, balance service needs of multiple populations, and address the uniqueness of our various communities. The Annual Plan development involves the staff and volunteers from all elements of HACAP. The Planning Committee of the Board of Directors, supported by the Executive Director and Comrnurfity Services Director, is responsible for plan format, general content, and recommendations on allocations of discretionary funding to various corporate activities. The Board of Directors' Administration Committee, with the support of the Deputy Director, determines personnel compensauon and benefits, capital needs, and the administrative budget for the coming year. L Equal Opportun,ty Agency Program managers and Policy and Project Councils determine program resource potential, make requests for corporate financial support, establish service locations, and establish action steps and units of service to be provided next year. County Commissions HAWKEYE AREA COMMUNITY ACTION PROGRAM A Member Agency of the Un,ted Way HAWKEYE AREA COMMUNITY ACTION PROGRAM, INC. AGENCY PLAN FISCAL YEAR 1997 (October 1, 1996 to September 30, 1997) Covering Annual Funding Requests: State of Iowa Community Service Block Grant 10/1/96 to 9/30/97 United Way of East Central Iowa 7/1/96 to 6/30/97 United Way of Johnson County 4/1/97 to 3/31/98 Local City/County 7/1/96 to 6/30/97 THE 1997 PROPOSED BUDGET WAS CONSIDERED AND APPROVED FOR SUBMISSION AT THE BOARD OF DIRECTORS MEETING OF HAWKEYE AREA COMMUNITY ACTION PROGRAM, INC. ON SEPT~al~BER 26, 1996. AGENCY ~,:~ ~, ~ ~ r PRESIDEN'F -~ ~C ~~ ) ~ ~ PHONE (319)369-8600 EX~.C~riVE ~ ...... f , DIRECTO~E ~'~'~~ PHONE (319)366-7631 Don W. Mani¢¢ia, CCAP ADDENDUM C AGENCY PLAN BOARD OF DIRECTORS LETTER PRIORITY #7 SELF-SUFFICIENCY -1 1. Name of Project: LIFE Skills Inc. Housing Support Program CITY OF IOWA CITY 1/97 FY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS 2a. Amount of CDBG Funds Requested $1 7,772.00 b. Loan $ Grant $17,772.00 c. Type of Loan: (check applicable line) Principal and 3% interest (amortized loan) Principal and No interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Name and Address of Applicant/Organization LIFE Skills Inc. 1700 1st Avenue, Suite 25E, Iowa City IA 52240-6036 Location of Proposed Project: Iowa City Community ! 4. Contact Person and Phone Number Gillian J.H. Fox, Executive Director 319-354-2121 6. Check CITY STEPS Objective(s) met: X Affordable Housing Needs X Homeless Needs Public Facility/Service Economic Development 7. Brief summary of the proposed project: The LIFE Skills Inc., Housing Support Program is designed to assist low income families and individuals who are at risk of losing their housing due to a lack of housing skills. Additional assistance may be provided through the Tool Pool which is a component of the LIFE Skills Housing Program. In cooperation with the Greater Iowa City Housing Fellowship, programming is provided to meet the need for the community's request for housing support services. The LIFE Skills Housing Specialists provide assistance with locating and maintaining housing as well as resource and referral assistance to low income individuals who do not require intensive intervention and support. Additionally, LIFE Skills Housing Specialists will attempt to provide community education and liaison services by meeting with groups such as: The Greater Iowa City Landlord Association, Neighborhood associations, and other service organizations. The need continues to exist to actively recruit landlords to participate in the city's public housing assistance program. 8. Why is this project needed? How does the project address the priorities, strategies and goals o( CITY STEPS Include references to CITY STEPS objectives and priorities.) The LIFE Skills Inc. Housing Support Program is necessary to meet the need for support and assistance for low income individuals who lack the skills and resources to locate and maintain safe and affordable housing in the Iowa City Community. The LIFE Skills Housing Support Program meets the HIGH priority objectives of the Iowa City STEPS Plan by addressing the strategies of 1) the development of services to help low-income households acquire and retain affordable housing, and 2) the development of services to teach daily living skills. Services are designed to work with families or individuals who are at risk of losing their housing due to a lack of home maintenance skills, home safety skills, budgeting skills, communication skills, and coping %'75 skills. Assistance is provided to aid in the acquisition and maintenance of safe and affordable housing. Recipients are encouraged to gain a sense of responsibility and accountability to themselves, their L neighbors, and their landlords. [9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. Outcome data from previous years indicates that the LIFE Skills Inc. Housing Support Program exceeds [the targeted number of individuals eligible to be served through CDBG funds granted to the agency. In the 1995 fiscal year, the program served 61 individuals and provided resource and referral to 58 individuals for a total of 119 individuals served. In the 1996 fiscal year, the program served 57 [individuals and provided resource and referral to over 100 for a total of over 157 individuals served. At the beginning of the third quarter of the 1997 fiscal the program has served 38 individuals and provided resource and referral to approximately 70 individuals for a total of 108 served. J Clearly the numbers served in past and present fiscal years demonstrates that the LIFE Skills Housing support program maintains the ability to not only meet, but consistently exceed the program objectives. 10. List goal(s) of this project. In addition, please indicate the best you can the number of _~ beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number over 80% median income TOTAL 50 persons or households persons or households persons or households ~ persons or households 50 Persons or Households 11. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). A. LIFE Skills strives to provide necessary, non-duplicative community based services to individuals, children, and families in need of assistance. The organization's mission to facilitate the highest level of independent living in the least restricted environment is consistent with the goals in this grant proposal. This project addresses a high priority, major low-moderate income housing need by providing basic housing skills to low-moderate income individuals and families in need of assistance. The results of this intervention are intended to be an increase in the recipients ability to access and maintain housing and/or to decrease their risk of becoming homeless, to teach family living skills, to improve tenant/landlord communication and mediation opportunities, to enhance rental property locator assistance, to create and/or expand services that offer housing, family living and coping skills, including but not limited to: locating and acquiring housing, budgeting, general home, maintenance home safety, communication skills, and independent living skills. The program time schedule is one year from start to finish, July 1, 1997 to June 30, 1998. B. All LIFE Skills Inc. programs are closely monitored to assure compliance with Federal, State, and local codes and regulations. Financial feasibility for program implementation has been consistently demonstrated through past years. C. LIFE Skills, Inc. is a private non-profit organization devoted to providing assistance and education to children, families, and individuals in need of assistance. A United Way of Johnson County member agency, LIFE Skills provides a range of programs and services addressing the needs of families in crisis and persons who have special needs. LIFE Skills maintains a staff with substantial experience in specialized educational design and with extensive independent living training experience. The agency is a state of Iowa approved provider of a Community Supervised Apartment Living Arrangement Program and a state of Iowa Certified Rehabilitative Treatment Service Program for children and families. LIFE Skills staff have extensive experience working with families and individuals at risk of losing their housing due to a lack of home maintenance and home safety skills and abilities as well as with locating and acquiring affordable housing. The Clinical Supervisory staff of the agency include individuals with degrees and experience in social work and secondary special education. The agency has a concrete track record of several years of completion of CDBG grant program within established time tables. D. The amount of agency staff time needed to carry out this program is 57 hours of administration ( 26 Business Manager and 31 hours Executive Director ) and 1,040 Housing Specialist. 12. If funds are not awarded, Will the project/program continue? Yes No X 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes No X 14. List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categorie~ such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. BUDGET BREAKDOWN Please place an X in box that applies. EXPENSE CATEGORY Wages- Housing Specialist Wages - 91,700. Administration Benefits - 9629. Health Ins Benefits- 960. Life/Disability Benefits - PR 91,087. Taxes Mileage 9750. Office Space 991 5. Postage 9160. Subscriptions 9465. Staff 9150. Development Type Status CDBG FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS In-Kind Cash Antic. $11,856. 9 Comm TOTALS 917,722. $ ~ 15. List other groups or organizations that were asked to contribute to or fund this project: Greater Iowa City Housing Fellowship and the City of Iowa City Housing Commission and City Council. 16o Have you received CDBG funding in the past? Yes X No~ (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional service loan and/or repayable loan?) If former projects are underway or not yet completed please indicate how much funding is left to be spent or committed. FY 1993 15,833.65 FY 1996 FY 1994 16,989.90 FY 1997 FY 1995 15,560.00 16,703.00 9428.77 left to be encumbered 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. Once accepted into the program, and an assessment is completed, a consumer's current level of abilities is established. At the conclusion of the program, each consumer is requested to complete evaluations measuring retention of instructional material and overall satisfaction with services delivered. A two month follow up assessment is also administered, when possible, to determine if the consumer was able to remain in a safe, secure, and affordable housing situation and/or placement. In addition, the referring agency, landlord, or referring agent are surveyed to establish whether or not they perceive that service has assisted the consumer referred. For LIFE Skills, Inc. Board of Directors support, please see attached minutes of the meeting held on January 30, 1997. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 5, 1997, TO: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 ppdcdbg\fndrqfrm.sn CITY OF IOWA CITY fY98 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS J1. NameofProje~: MYEP Economic Develop- men~ and Supportive Services for Residents of Assisted Housing 3. Name and Address of ApplicanUOrgan~aUon Mayor's Youth Employment Program 1425 N. Dodge Street P. Oo Box 307 Iowa City, IA 52244 --,,5. LocattonofPmpoa~ ~o~: 1425 N. Dodge Street Iowa City, IA 52244 7. Brief summary of the proposed project: 2a. Amount of CDBG Funds Requested $_5~, 00~ b. Loan $ Grant $ ~C~,000 c. Type of Loan: (check applicable line) Principal and 3% interest (amortized loan) Principal and No interest (amortized loan) .l~incipal and a balloon payment Conditional Occupancy Loan (future repayment) __ beclining Balance Lien (forgiven over time) 4. Contact Person and Phone Number Diane L. Hagarty Executive Director (319)-341-0060 RECEIVED ..... FEB 05 199 PC,D, DEPARTMENT Check CiTY STEPS Objective(s) met: Affordable Housing Needs __Homeless Needs Public FacFrty/Service Needs 72~_Economic Development Needs -- In October, 1996, Mayor's Youth Employment Program (MYEP) applied for a funding through an application to HUD for an Economic Development and Supportive Services Program which would provide case management services, _ economic development activities, the following supportive services: child care, employment training and.counseling, computer skills training, home ownership training, education, youth mentoring, transportation, personal welfare services and supportive health care services; and stipends to -- up to 50 low-income residents of public housing each year for a three-year time period. (Please see attached grant application detailing program).*** _ The proposed project would expand upon the above HUD Economic Development and Supportive Services program to include an additional twenty-five (25) low-income persons residing in Section 8 Existing Housing and/or VOucher Housing. These 25 persons shall receive assistance to become economically -- self-sufficient. THey will participate alongside the original 50 program participants in all aspects of the program with the exception of the entrepreneurial training program° A case manager will work with these -- persons aged 12 and older to develop an individualized benefit package to en'courage a minimum of a GED educational level; provide skills assessments, arrange portal to portal transportation; arrange as needed day care while _ participants attend education, training, or work for an employer. Stipend payments will be available to enable full participaion and successful completion of the individual.'s goals towards economic self-sufficiencyo --' Participants will b~ encouraged to assist each other through a "Neighbor helping Neighbor" philosophy and will be recognized in the monthly news- letter .for such actions. ***If HUD EDSS Grant Application is not funded in this round of funding, Washington, D.C. has notified me that the same grant will be available immediately upon announcement of this particular round of grants. The funds would still be available for implementation for FY98. Why is this project ne~ed? How does the pro~ ~dress the priorfries, strategies and goals of CiTY STEPS (Inclu'"~'~'~ references to CITY STEPS ob~ctives and Page 75 of City Steps identifies the following as HiGh priority needs for Iowa City: Transportation services, employment training, child care services and substance abuse services, and other economic development _ needs. The proposed project addresses all of these needs for low-income persons. in Section 8 Existing and Voucher Housing. Page 93 in City Steps outlines the following Economic Needs and Strategies: -- a.' Provide employment training and education,.by: continue and expand employment training programs, support education opportunities eg GED bo Provide employment support services, by: improved transportation _ and child care services for employees, facilitate supportive employment for persons with special needs eg: Job coach, continue to support agencies that provide entrepreneurial development _ Page 101 in City Steps states unemployment or underemployment as one of the top contributing causes as being most influential 'in the development of poverty-related problems. Page 102 in City Steps cites child care, -- famili'y preservation, education and job training as the community needs/gaps that were most apparent from interview responses. Pages 103 and 104 in City Steps Outlines Goals, Policies and Programs. Out of 6 categories cited, the proposed project addresses 4 of them: Childcare; Family Preservation; Education/job training/self-sufficiency skills; and services coordination. -- 9, Asaccumtely u poseiblepleuedescHbehowo~comeda~indi~testhat~eproje~ objec~vescanbemet. Please refer to original HOD *Economic Development and Supportive Services grant application attached hereto. l_~ro"~).'.'". List goal(s) of this projecT. In addition. please indicate the best you can the number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income ! 5 persons or households Number between 31-50% median income ~0 persons or households Number between 51-80% median income __ persons or households Number over 80.% median income __ persons or households TOTAL 25 Persons or Households The overall goal: of the proposed project is to assist persons (age 12 and older) residing in Section 8 Existing Housing or Voucher Housing to become economically self-sufficient. Twenty-five assisted housing residents will annually receive education and skills development training. Supportive services will be available to eliminate barriers to success° Assisted Housing residents will be encouraged to help each other achieve their personal and professional goals. It is hoped that 50% of participants will see an increase in their annual income over the prior year. Each-. participant will have acquired new skills and training which will enable them to become self-sufficient at a future point in their life. To provide participants with tools they can utilize to help them cope and overcome obstacles preventing them from success. To improve'participants' self- esteem andshelp them develop a plan of action. All adult participants will acquire a minimum education level of a high school diploma or GEDo All you':h participants will maintain or improve their scholastic grade point average in school. Through coordinated case management, to make training and supportive services available through other resourbes to the program participants. L To provide assisted housing and public housing residents with of 3.5 FTE job positions created by this and original request. 1.' G~nerai Description of Activities: '-' a minimum List major activities of the project {how do these activities address your goals listed in #107}. - Project Implementation: a) Datmled information regarding elements and time schedule; b) steps taken to assure that this project is financially feas~le and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time _ needed to carry' out the project). Please refer to original grant application for HUD's Economic'Development and Supportive Services program which is at%ached hereto for answers to -- these questions° 12. Itfundsaranotawa~ad. ~ ~eprojec~prog~mcon~ue? Yes X No The origina:l program detailed in attached application would still continue, if funded, without CDBG, but the 50 particiDants originally budgeted for. If funds are awarded, will the project/program continue after the CDBG funds end? Yes X No Original HUD grant attached is a three-year HUD grant only for program. 14. List the amount of CDBG funds requested for v~riou, categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expanses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material ind administrative costs, etc. for constmc. rich/rehab projects. Don't forget to include the cost of an audit for any p~oject over $25,000 and other items listed under Budget Considerations in the Subrecipient Guide. if other funds are used to implement the project, please list the sources, stzte if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. EXPENSE CATEGORY CDBO FUNDS BUDGET BREAKDOWN Please place an X in box that appBes. Typa Status OTHER FUNDS UST SOURCE OF OTHER FUNDS iraKind Cash Aed-- Cmm~ EmDlo¥. train. 10,000 u/k J.T.P;A. Computer skills 2,000 Education 2,000 u/k Kirkwood Transportation 6,000 u/k J.T.P.A. X X X X X X X p~r~. Welfare 1,000 ~mnlth Cnr~ 1,000 u/k Free Med X Case Mgr Salary 7,000 Spt. Staff Sal. ~,no~ Resident Stipend 10,000 Space 12,000 Sup/f~scal mgt. 7,~00 X X TOTALS $50,000 $19,500+* 15. Ustothergroupsororganizations th~ wereasked ~ con~b~eto or fundthispr~ect: Kirkwood Com. College - education J.T.P.A. - Child care, trans, and educ. to the extent possible under JTPA guidelines 4C's - assist with coordination of child care available in community Free Mad Clinic - assist with health'care C.C.I.A. - coordination for youth activities' *It is unknown at this time what the'value of these contribution will be, until the individual participants are identified and it is determined what other community resources they might qualify for and what their individual needs are, it is imp6ssible to predict categorical costs at this time. (Ex. five participants may not need child care at all, but may need trans and medical). 16. Have you received CDBG funding in the past? L Yea X No (If Yes, what year{s) did you receive the funding, state the dotlet amount received each year, and how much of each award was a grant, conditional service loan and/or repayable loan?) If former projects are underway or not yet completed please |ndlcate how much funding is left to be. spent or committed. ~ FY 91 $23,103 Grant FY992 23,000 Grant FY 93 11,228 Grant FY 94 10,000 "."Grant FY 95 15,750 Grant FY 96 19,714 Grant L FY 97 8,463 Grant $3,161 leftto be spent by June 30, 1997 / 7. Discu~ your organ~ation's poliw for obtaining ~p~ from low-in,me pemons potenfi~ benefitting or affem~ by the propos~ pr~e~ ~d your poR~ for obt~ning f~dback once the pr~e~ h~ been compl~. If applicant is a nonpro~, piece in~ude e~dance {such ~.min~es of a mee~ng) ~at the propos~ proje~ h~ ~e support of ~e organ~on's Bo~d of Directore. The residents of Iowa City's public housing have been involved in the plan- ning phases of the Economic Development and Supportive Services grant Application. 25.7% of the public housing residents were contacted through a random telephone survey conducted by the Iowa City Housing Authority. Several barriers to economic self-sufficiency were identified - child care at an affordable cost, at times needed and at locations easily accessible; transportation this is affordable, at times needed, at going to desired locations; the need for computer skills.; lack of knowledge about resources available; and lack of knowledge about careers available and suitable for one's interests, skills and abilities. 86.9% of the families surveye~ were in favor of the application and felt they would utilize the services offered to help them achieve economic self-sufficiency. 8.7% were support- ive of the project, but did not know if they would participate. 4.35% did not care to participate or feel they would benefit. A public meeting was held on three separate occasions for resident input. A newsletter will be developed by the c.ase manager and sent to all residents of public housing which will keep them informed of services available, share successes and invite their comments regarding program implementation. Project enrollees will be asked to complete questionaires following completion of each segment of the project; likewise, supervisors at work sites will also be requested to complete questionaires evaluating the performance of MYEP as Case manager for the project and seeking in-put for changes° APPLICATIONS SHOULD BE RETURNED BY12:00 NOON, FEBRUARY 5,1997,'TO: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. !owe City, IA 52240 Serving Benton, Iowa, Johnson, Jones, Linn and Washington Counties January 31, 1997 Housing and Community Development Commission % City of Iowa City Dept. of Planning and Community Development 410 E. Washington Street Iowa City, IA 52240 Dear Commission Members: As Vice-President of the Board of Directors for Mayor's Youth Employment Program, and a member of the Finance Committee, I want to assure you that the Board of Directors fully supports the proposed project for funding through CDBG funds. The Board has been involved in the planning and design of the original HUD Economic Development and Supportive Services Program grant application since September, 1996. It is our desire to expand upon that project limited only to residents of public housing so that other persons residing in assisted housing may have an opportunity to become economically self- sufficient through needed education, job-training, and the provision and coordination of supportive services. Representing J.T.PoAo, I want to also assure you that close coordination of services and resources will take place during the implementation.of the proposed project° On behalf of the entire MoY.E.P. Board, I want to thank you, in advance, for your consideration and support of the proposed project. Sincerely, 1201 6th Street S.W. · Cedar Rapids, Iowa 52404 · (319) 398-5105 CITY OF IOWA CITY INVESTMENT REPORT SIX MONTHS ENDED DECEMBER, 31 1996 Finance Department: Prepared by: Sara Sproule, Senior Accountant TABLE OF CONTENTS Page Overview 1 ,,~,!,~,!~,,.,,~,y,.,,,,,F.,,u.,?,,,~,.~ All Funds 2 ................................................. ,o..,,p,,,,e.,,r,,~,,t.!,,,n,,,g,,,,,F,.~,~,,d' ...............................................................................................................................................................,,3.,., ........................................................ .G.,. ,e,, ,n,,e, ,,,r, ,a,,L,,0,.~,!,!,g..~t.!,~,.,~?,n d Fu, n,.d. ..................................................................................................................................................4...., Revenue Bond Reserve Fund 6 .,,A,,.,., ,e. ,n,,.~,!,~,,,.,A,,,,,,.,,,:_~,e,,.,.,c,,~,,m~.r,~~ ............................................................................................................................................................................................... ,,,A,.~p,e, ,.,,.~[,x.,,,.,B._:_9,!.,,o.~.~,.a,,~" .................................................................................................................................................................................................... OVERVIEW The City of Iowa City's investment objectives are safety, liquidity and yield. The primary objective of the City of Iowa City's investment activities is the preservation of capital and the protection of investment principal. The City's investment portfolio remains sufficiently liquid to enable the City to meet operating requirements that cash management procedures anticipate. In investing public funds, the City's cash management portfolio is designed with the objective of regularly exceeding the average return on the six month U.S. Treasury Bill. The Treasury Bill is considered a benchmark for riskless investment transactions and therefore comprises a minimum standard for the portfolio's rate of return. The investment program seeks to achieve returns above the threshold, consistent with risk limitations and prudent investment principles. The Federal Reserve (Fed) left interest rates unchanged in the first six months of fiscal year 1997. After lowering the federal funds rate (the rate banks charge each other for overnight loans) three times in fiscal year 1996 at a quarter percentage point each time, the Fed has thus far left rates unchanged. The last time the Fed lowered rates was January 1996 to 5.25%. The City experienced positive spreads in the first six months of fiscal year 1997 in the Operating Fund, the General Obligation Bond Fund and the Revenue Bond Reserve Fund. There has not been a great deal of movement in the short-term benchmark in the first six months of fiscal year 1997. There also has not been much movement in the yields in the three funds noted above. The type of investments, terms of the investments and rates earned have remained consistent in these funds for the first half of the fiscal year. The City experienced negative spreads in the first six months of fiscal year 1997 in the Employee Benefit Reserve Fund. The City has avoided being locked into long-term investment instruments in this fund due to the current low interest rate environment. Please note that the December rate for the short-term benchmark was not available in the Standard & Poor's Current Statistics publication. This will be updated for the fiscal year end report. CITY OF IOWA CITY INVESTMENT YIELDS BY FUND ALL FUNDS SIX MONTHS ENDED 12-31-96 FUND Operating General Obligation Bond Employee Benefit Reserve Revenue Bond Reserve INTEREST ANNUALIZED ~ALANCE YIELD 1,637,047 29,978,718 5.46% 20,235 348,447 5.81% 114,647 2,013,137 5.69% 355,665 6,035,299 5.89% SIX MONTHS ENDED 12-31-96 SIX MONTHS ENDED 12-31-95 2,127,594 38,375,601 1,780,378 27,796,553 5.54% 6.41% YIELDS BY FUND SiX MONTHS ENDED 12-31-96 YIELD 8.00%~ 7.00%/ 6.00% ..... 5.00% ';i 4.00% 'I ':'?':',,:i: ..........': ~:'.!:;!;i.~',' ·"' '?i?,~:' .... ;~.!~.;: .:: . ~,.i::'.~::~.. .. ~ . I . 'i,, ~.~ ,, . , , . ,i:~::',; · . : ':"..'it. ' ' ..;' ~'i~:r:':,"~ ':. ''.' . ',' ~ ~' '~ --- ' : ," !/.!~ ~ ~ '~" :i "~ ---- . ~':~' ' :,~.~ii:~::, i~: ,::' .:.:.~ ......· 3.00%" ' "" '":" ':" :. ~,:,.:. ~:~.~ . .....~ .~:'.:~;~?~ ~: :'"'~' .. :..:. ,,..~ , ,~ ~':.~ ,:. .:~. d.~,~.~ ~.: ~.oo%-:~;,'~: :'":'~ ?~77~:;~; .': ~':.':, ~ "~.~.~,~;;;';;: ;~.~".". ::;.. '~ ~ :"~;~,'~;~::' · Operating General Employee Revenue Obligation Benefit Bond Bond Reserve Reserve 2 CITY OF IOWA CITY INVESTMENT YIELDS OPERATING FUND SIX MONTHS ENDED 12-31-96 ANNUALIZED 6 MONTH MONTH INTEREST BALANCE YIELD TBILL Ju/y 286,271 5,222,220 5.4.8% 5.32% August 274,400 5,016,822 5.47% 5.17% September 256,882 4,729,063 5.43% 5.29% October 272,897 5,010,162 5.45% 5.12% November 271,498 4-,966,813 5.47% 5.07% December 275,099 5,033,638 5.47% NOT AVAIL TOTALS FY97 1,637,047 29,978,718 5.4-6% TOTALS FY96 1,208,350 19,236,831 6.28% BASIS POINT SPREAD 16 3O 14 33 4-O OPERATING FUND VS 6 MONTH TBILL JULY 1996 THROUGH DEC 96 YIELD 6.5O% ; ".. ,'.,:.%i:' v.'..,.'.',' :' '.:'.' .. '.' 5.50% ..... '" .... [ ~ ' ~' ~ ';. ' .~ '"~ ' : :: , .r,~ h ~/;..',:,:~ : . ' '" . :;;' ,' ~' '~' 4.50%- '"' .:; ':'. ~.¢.,',"' ;, ' - .,~:::,~ ,..,:.,, El 6 MO TBILL BFUND 3 CITY OF IOWA CITY INVESTMENT YIELDS GENERAL OBLIGATION BOND FUND SIX MONTHS ENDED 12-31-96 MONTH July A ugus t September October No vember December INTEREST ANNUALIZED 6 MONTH BALANCE YIELD TBILL 2,431 42,288 5.75% 5.32% 3,589 62,425 5.75% 5.17% 3,474 60,411 5.75% 5.29% 3,589 62,424 5.75% 5.12% 3,474 60,411 5.75% 5.07% 3,678 60,488 6.08% NOT AVAIL BASIS POINT SPREAD 43 58 46 63 68 TOTALS FY97 20,235 348,447 5.81% TOTALS FY96 15,338 265,603 5.77% GENERAL OBLIGATION BOND FUND VS. 6 MONTH TBILL JULY 96 THROUGH DEC 96 YIELD 6.50%-~ ._~ 6.00% ./' ,(i~ .' .' ..'...'"'~: ,I.':,,~: ...~. 7f...:...:~...:~.,.;:.1 ,.:i',.,,":' .i,:.~ ::~'~.:' :,::"~'' 5.50%-"/::..:,.~,,.,.~... "':,.~;,.,,','t:" .: '.'; "".:"' "'":'/"' .' ~'.~.,'~1,~,~!~:;.:::,;!:.',,~.:. ~:,;~;:.~ .,.. ,,..:,.!~:,. .... 5.00% ' 4.50% --. 4.00% -'. [] 6 MO TBILL (DFUND 4 CITY OF IOWA CITY INVESTMENT YIELDS EMPLOYEE BENEFIT RESERVE FUND SIX MONTHS ENDED 12-31-96 ANNUALIZED INTER. U.S. BASIS POINT MONTH INTEREST BALANCE YIELD BOND SPREAD July 19,304 338,989 5.69% 6.69% -100 August 19,304. 338,989 5.69% 6.46% -77 September 18,716 328,591 5.70% 6.68% -98 October 19,304. 338,989 5.69% 6.38% -69 November 18,716 328,591 5.70% 6.03% -33 December 19,303 338,988 5.69% 6.17% -48 TOTALS FY97 114.,647 2,013,137 5.69% TOTALS FY96 159,639 2,071,686 7.71% EMPLOYEE BENEFIT RESERVE FUND VS. INTERMEDIATE U.S. BOND JULY 96 THROUGH DEC 96 YIELD 7.50%- 6.50% //~ . /..!'..:::',..~.i.: '~ :. :~:...=.:~ :,:;i'Z:'i:: :: !~.! :. ~/.: .~:i:~";~ ?'~'?~ ~'~' ' 5.50%-' '~.. :.,ii:'i.. ' '~' ..',~"'.' · :",.;.; "....' ' .,".. ',=.. · · i.;.~ ~"~ O ' ,' · "': ' ' " '""! ' "~ ' "' ' ' .' ....~,!,'.'~. ':7',.' 4.50~ .......... , .... . :':' .' ~:.r.;.':..:.:..,,:...':~; ..... '..'.' .1, .' ' .. . .:L,. :..: :~." ~::', ' ~:~,', ~ 3 50~o ' ' "':~[::'": '"' "' [ '"~'"~" "~--~-"""~:'r~ ~ ~ ~ o 0 [] INTER US BOND IDFUND 5 CITY OF IOWA CITY INVESTMENT YIELDS REVENUE BOND RESERVE FUND SIX MONTHS ENDED 12-31-96 MONTH July August September October November December ANNUALIZED INTEREST BALANCE YIELD 53,323 918,261 5.81% 57,919 980,257 5.91% 56,074 949,045 5.91% 61,984 1,049,034 5.91% 62,133 1,051,571 5.91% 64,232 1,087,131 5.91% 6 MONTH TBILL 5.32% 5.17% 5.29% 5.12% 5.07% NOT AVAIL BASIS POINT SPREAD 49 74 62 79 84 TOTALS FY97 355,665 6,035,299 5.89% TOTALS FY96 397,050 6,222,434 6.38% REVENUE BOND RESERVE FUND VS. 6 MONTH TBILL JULY 96THROUGH DEC 96 YIELD ~ · 650°/o-~ !.~ ~ :,~ / ~ ' " .......'"" ' ~"' ~ ....' ............... .F~'; ~'.I;1 ' ," . · . "'":'". '."' .,~, : :'...'"."'"",,: ':'" ',..:,'~ ." ,'~'.,; 6,00% · / , ' . ' ...'.' :~fi:~:.:::.:,,: :~;,.',...;.;.;,h. ~.:.::~,: ,;,:..:~; .: ':'?~(,' ' ....: ~., ~'.~:~ ;:',: .~. . . : "',::. ,;'" ?;.'." '.'.': '~'::'?,': '.:.:..:,.'.... :..,,,]'..,.~:': .' ', .'..' .., :.' ~ ,,.'..~ : :: :' .:....: ... ,... · ?,:~:~_: 5.50% ..... '.. · :' :' ' "~ :'"":"" ."f~.;;.'.."' :..'.., ...'.:''.. [;~:'~.~ ?,..,.. . ...., 5.00%-- ;. ,'i i 4.50%-.- [36 MO TBILL DFUND APPENDIX A: BENCHMARKS TYPE FUND The six month Treasury Bill is used as a benchmark for: Certificates of Deposit Operating Discount Notes General Obligation Bond Iowa Public Agency Investment Trust Revenue Bond Reserve Money Markets Treasury Notes IPAIT Trust Flex Agreement The Intermediate U,S. Government Mutual Fund Bond is used as a benchmark for: Employee Benefit Reserve 6 Month TBill Inter, U,S, Govt, Bond Rates obtained from Standard & Poor's Current Statistics report, July 1996 5.32% 6.69% August 5.17% 6,46% September 5.29% 6.68% October 5.12 % 6.38 % November 5.07% 6.03% December Not Available 6.17 % APPENDIX Bi GLOSSARY Annualized Balance Basis Points Benchmark: Long-term Benchmark: Short-term Interest Earned Spread Yield The investment cost times the number of days the investment is outstanding during the year divided by the number of days in the year. One one-hundredth of a percent (.01%). Used to express yield differentials. For example, the difference between ,5% and 7% is 200 basis points. The intermediate US Government Bond used as a comparison of yields in the Employee Benefit Reserve Fund. The Six Month Treasury Bill used as a comparison of yields against the following types of funds: Operating, General Obligation Bond and Revenue Bond Reserves. The sum of interest earned on the accrual basis. The difference in basis points between the yield achieved and the benchmark. Equal to the interest earned divided by the annualized balance of principal outstanding during the fiscal year. 8 City of Iowa City MEMORANDUM Date: To: From: Re: March 27, 1997 City Council City Manager Design of alignment for extension of First Avenue to North Dodge Street Last fall you directed staff to begin designing the extension of First Avenue from where it currently ends to North Dodge Street. This is needed so the City can construct a finished water main from the new water treatment plant to the Rochester Avenue water storage facility. In your recent budget discussions you accelerated the construction of First Avenue extended to FY98, so we are now also designing the road project. Last fall, staff developed three alignment alternatives. You will recall that you directed staff to use a slight modification of the "C" alignment which became known as "C+." We have developed a preliminary design according to the C+ alignment and met individually with the five affected property owners. Preliminary concurrence has been received from each property owner, and we have indicated to them that we will begin property acquisition this fall. This is not to say that we may not have condemnation proceedings; but each property owner seems to understand the necessity for the City to construct the street extension. We have recently received the attached correspondence from the Iowa City Press-Citizen requesting us to reconsider the C+ alignment alternative and to design the street extension along an alignment they feel would be more equitable between the Press-Citizen and the Gatens. Given that you have already considered the alignment alternatives extensively, I am prepared to indicate to the Press-Citizen that staff has designed the C+ alignment according to your direction. Please let me know at the April 7 work session if you wish to reconsider this matter. Moving the alignment closer to the Press-Citizen/Gatens property line would also impact the alignment through the Larson and ACT properties. CC: Chuck Schmadeke Jeff Davidson Affected Property Owners: Chuck Wanninger, Iowa City Press-Citizen Jeff & Michelle Larson Dick Ferguson, Joe Pugh; ACT Mike Gatens Gary Hamdoff bc3-2SA.wp5 /,30 ! Iowa City Press-Citizen 1725 N. Dodge St., P,O. Box 2480° Iowa City, IA 52244,319/337-3181 March 18,1997 Jeff Davidson Assistant Director of Planning and Community Development 410 E. Washington St. Iowa City, IA 52240 Dear Mr. Davidson: I recently had an opportunity to discuss the proposed First Avenue extension project with Chuck Schmadeke and Jeff' Davidson. As I know you recall, we last talked about this about 10 months ago. At that time, alternatives A, B and C were offered for an extension of Dubuque Road... and Council sent the package back for a C+ alternative. Please let this letter serve as my suggestion that we look for still another alternative. Essentially we are talking about establishing a road down the line between property the Press-Citizen owns and the Gatens property to the north. But, rather than split the burden of that proposal equally, alternative C+ swings out toward our building -- taking all Press-Citizen land and just a tiny comer of the Gatens land. Although I don't pretend to know all of the engineering considerations that have gone into this proposal, I need to reaffirm my opposition to it. We purchased 37 acres for the new Press-Citizen building several years ago as an investment. Though, quite clearly, our employees and our business have been well- served by the move to our new building on North Dodge Street, the city has been a beneficiary as well. Alternative C+ cuts through a valuable piece of property, probably the most valuable piece remaining from our original 37 acres. The proposal also results in leaving an awkward, triangular piece of land between the road and the Gatens property. That parcel will be of no use for development. It will probably have to be purchased by the city, and will consequently come off the tax re.Ils. We certainly understand the city's need for developing access to its northeast quadrant served by Scott Boulevard, and we are willing to discuss possible options. Alternative C~-, however, disproportionately shifts the burden onto the Press-Citizen and also unnecessarily removes tax revenue from the city. I would ask that you consider other alternatives when this issue comes before the Council in the next few weeks. mu Steve Atkins, Iowa City City Manager Jeff Davidson, Asst. Director of Planning and Community Development Community CoffecEons Impre vement Assodation Board of Directors March 19, 1997 Patrick R. Cobb President World Class Industries, Inc, Robert E. Dyersky State Senator Nancy Evans Public Safety Commissioner City of Cedar Rapids William G. Faches Attorney Faches, Glee, Quint & Martin LaVeme W. Flagel President Rinderknecht Associates Inc. Gloria J. Frost Vice President & Director of Human Resources Shive-Hattery, Inc. Gerald R. Hinzman Director, Sixth Judicial District Department of Correctional Services Wally Horn State Senator Robert Kazimour C.E.O. RFK Transportation, Inc, Charles W. Larson Coordinator Gorecrier's Alliance on Substance Abuse Mary A. Lundby State Senator Richard Myers Sl:ate Representative Dr, Norm Nielsen President Kirkwood Community College T. A. Parks Chairman Kwik-Way Industries Iowa City,~4O ' ,.~, Dear Mr. Atkins, I want to take this opportunity to express the gratitude felt by the Community Corrections Improvement Association (CCIA) and the Youth Leadership Program staff towards the Housing and Community Development Commission who recommended an award of $17,000 to the Youth Leadership Program of Iowa City/Johnson County. Because tills is a new addition to the Community Development Block Grant process, I have enclosed a Y-LP program manual for your review. It is to be hoped that this will answer any questions you may have regarding this program. If you find you have additional questions or concerns please do not hesitate to contact me, and I will answer your questions to the best of my ability. I trust you will support the HCDC in their recommendation to provide community funds to the Iowa City/Johnson County Youth Leadership Program. It is the most comprehensive program of its' kind in the State of Iowa, axed most important it reaches the youth at the most opportune time. Sincerely, Linda J. Miller Community Program Monitor/Developer 951 29th Avenue S.W., Cedar Rapids, Iowa 52404 Program Manual Your time and commitment to the Youth Leadership Program are greatly appreciated. We hope this traimng and in_formation manual will assist you with the understandrag of the how and why of the Commtmity Corrections Improvement Association and the Youth Leadership Program. We look forward to your contributions and ideas, and we hope this will be an enjoyable journey for you. Welcome to the community of Youth Leadership and thank you for being a part of the village, that helps to raise a child. Admin~ion 901 2~(h Avenue $.W. Cema' Rapids, IA ~404 (319) 39~3g07 FAX (319) 39S4684 901 29thAve,que $,W. C~da' Ra0ids, LA 52404, (319) 398-.%907 Johnsofl County Program 4.10 la',,,'a Avetlue Iowa C~ty, IA 6~240 (319) 338-751~) FAX (319) 3.37-7'~'9 mS W, 3rd (sis) FAX (S)~) If you have additioaai questions regarding the program compact: Lisa Rose, Director Youth Leadership Program - 901 29th Aveaue S.W. Cedar Rapids, Iowa 52404 (319) 398-3907 FAX (319) 398-3684 YOUTH LEADERSHIP PROGRAM MANUAL · COPYRIGHT © 1996 CCIA 2 .'. ... :'.:.~ - .. .. : .. . .... : COMMUNITY CORRECTIONS IMPROVEMENT ASSOCIATION (CC A) ORGANIZATIONAL BACKGROUND Historical Background The Community Corrections Improvement Association, from here on refereed to as CCIA, is a 501 (c) (3) organization. Begming in August 1991 as the first foundation of its kind in the nation, the CCIA has been a lead. er in national, state, and local correctional issues. The CCIA has been instrumental in creating new, innovative, and critical services for the state of Iowa. Purpose The purpose of the CCIA is: "to support community based corrections with community input, acceptance, and financial ~ resources; to establish and embrace pro-active programs to break the cycle of dysfunction for the family." The following objectives serve in the accomplishment of the agency mission: Capacity building for a eommunity...looking at the strengths or assets of the individual person(s), the agency or the community...instead of looking at weaknesses or frailties. Redefining criticaF~i.~sues...so that the community at large understands that social and criminal justice issues are their concerns, and criminal justice agencies exist to help address and solve the problems. Community mobilization...is accomplished by harmonizing the community's grassroots groups, neighborhood' associations, and private and public agencies to identify specific issues to collaboratively solve. Accomplishments Acquisition of the WINGS Personal Learning System to furnish a classroom at the Correctional services complex in Cedar Rapids. This program assists offenders who are parents in meeting the educational development needs oftheirS, oung children. This program also teaches parenting skills. Assumed responsibility for the Batterer's Education Program (BEP) in Cedar Rapids, which operates under the direction of a community advisory board. This program employs twenty four (24) group facilitators. In FY 95 two hundred twenty (220) offenders successfully completed the BEP. Successfully obtained approval for ten (10) VISTA volunteers who work with the Youth Leadership Program in four (4) communities; Johnson, Cedar Rapids, Marion, and Tama/Toledo. CCIA funds Crossroads, educational programs for offenders in the Sixth Judicial district, Department of Correctional Services. - CCIA secured funding for twenty four (24) AmeriCorp members in the Cedar Rapids community to work with various not for profit agencies and organizations, working to make the community a better place to live. This grant and matching fund activities has an approximate value of $450,000 annually. CCIA serves as the lead agency for an annual $200,000 Communities That Care Model (CTC) prevention grant from the Iowa Criminal Justice Pla.nning Agency. Accomplishments -- Continued [n a collaborative effort with Kirkwood Community College and the Sixth Judicial District, Department of Correctional Services, the CCIA obtained a $500,000 federal grant from the Bureau of Justice Assistance to design, implement, and evaluate a national telecommunication network to support correctional options. This program will serve corrections' professionals nationwide when completed. The development of NEIGHBORS in Cedar Rapids to help establish, ~nd, and meet the needs of neighborhood associations. CC[A obtained a grant that provided $30,000 discretionary money to NEIGHBORS to assist projects in Wellington Heights, Mound View, Taylor Area, Northwest and Oakhill/Jackson Neighborhood Associations in fiscal years 1995 and 1996. CCIA pursued and received funding for the Youth Leadership Program, which helps selected pre-teen youth to choose positive opportunities and activities that promote personal ~owth and community leadership. Presently there are 220 youth involved in the Program from four communities; Tama, Marion, Cedar Rapids, and Iowa City. Below [s an illustration of the CCIA, which depicts the organizational characteristics. COMMUNITY CORRECTIONS IMPROVEMENT ASSOCIATION (CCIA) TABLE OF ORGANIZATION Board of Directors i Program Monitor (PT) Registered Agent I i I I Batterer's Education Program TeIecommJnication (BJA) -- Youth.Leadership Program ' Accounting Clerk (PT) I Secretary ~ NEIGHBORS Fac liratots (PT) Consultant (PT) Program Director I Program Coordinator Cedar Rapids / l'darfon / South T~ma / Johnson Coune/~ (Youth Leadership Communities) I Site Coordinators I VISTA I Coun.~elors (PT) Volunteer~ I YLP Youth Pa~cipants NEIGHBDRS Coordinator AmerlCorp Members I Volunteers On the following page, (page 5) is a representation of the Youth Leadership Program at all sites. Page 6 illustrates the coordination of agencies and the areas of mutual concern. '- 4 Youth Leaderslfip Program Coordination w,i~ LocalAgencies Areas of'Mutual Concern ' i', Orant:W60d:Area Ed. Agency. Departmen~ ' :::::.,.: ' [ ...: :5 "' ":i:([.::' ' Unit~d. Acti,0nl for :.:, · .iowa C i':7 Comn't: -Schooi.:District · · · i · Marion. Sch0ols' ..i. · .: : - . · ..........!.. ......:.:v.....:i::... O:::,:.'.'.... ··· ::i '.i:.!'-?:.';:.:.'...' ."i 5..'i: ,'i..'i...:.:.'" (['"a~al 8'¢HOOIs ...'.- -':'.i .:....:::...5 :.".:~: i:::': .":::"' :: ': '. ':.: . '·' ·' ':.'.'... ' : "."i · : .'.'~ .': · O. :i ~ i:.s ?:?'i'q: ::?:':.i:?.'i'!'::.:.::::::::if::;:i i:. :i "':.: :i:::.!::"...,): :.i:::::?ii?.::¥:::'f?.' f.:! "'¥ 5~5:::: si:.:'! '::. ': ::.:. ' ::": . YOUTH LEADERSHIP PROGRAM Philosophy of the Program: The Youth Leadership Program (YLP) is based on the philosophical foundations of prevention and youth development as outlined by the Midwest Regional Center for Drug- Free Schools (Judson Hixson) and the Center for Substance Abuse Prevention (J.G. Dryfoos). The Program is designed to foster resiliency in children as outlined by the Far West Regional Center for Drug-Free Schools (Bonnie Bernard). Based on this research, the Youth Leadership Program: · promotes avoidance of all high risk behaviors and initiates this expectation before there is any in.,volvement. · is a comprehensive approach in working with youth, family, school, and community. · is strategic and results focused. · is ongoing and systematic (a six (6) year commitment to participating youth). · helps young people learn what to embrace, rather than what to reject, and to make positive choices about all aspects of their lives, both in the present and in the future. · addresses the attitudos, knowledge, skills, behaviors, and values of adults as well as youth. · involves a broad range of individuals in the school and community, as well as partnerships among the school and other institutions and agencies. · uses the most up-to-date concepts and strategies from research and practice. The Goal: The Youth Leaderski~ Program takes a proactive approach to direct youth towards a lifetime of meaningful work and responsible citizenship. Mission of the Youth Leadership Program: The Program enables selected pre-teen youth to choose positive opportunities and activities that promote personal growth and community leadership (see Youth Project Objectives and Outcomes Appendix A, pages 20-23). Design of the Program: The Youth Leadership Program is designed to promote youth development through experiential le 'aming. The program consists of three (3) units (this is covered in more detiil under case management), and the focus is on helping young people: learn what to embrace, rather than what to reject. to make positive choices about all aspects of their lives, both in the present and in the future. Selection Guidance criteria: 1. 2. 3. 4. 5. 6. 7. 8. PrOCeSS: counselors nominate fifth grade students from their schools based on the following Leadership potential significant amounts of unsupervised or unstructured time likelihood of summer attendance demonstrates the ability to grasp new concepts in a timely fashion likely to complete the entire Youth Leadership Program identified as someone who influences other students (negative or positive) parent\guardian demonstrates an interest in the student's school progress lack of other opportunities Summer Program Through a parmership with ..th:e University of Iowa Men and Women's Athletic Departments and Iowa State University Athletic Department, the Youth Leadership Program hires carefully selected student athletes as counselors for the summer program. First Tier- (6th and 7th grade) The seven week summer program provides twenty hours of structured time each week. Sessions focus on specific topics such as life skills, academics, character\leadership building skills, positive use of free time and community stewardship. Weekly themes are: * Friends and Peers * Health and Fitness * Family * Self * Community * Future * (Retreat at the local Boy Scouts of America camp) The summer concludes with a graduation celebration. Second 7ier (8th and 9th grades) The summer program is focused on community stewardship. Parmerships are developed with other community agencies to "place" youth as volunteers for 12 hours-pe_r week. The youth are trained prior to their placement at their respective agencies. After thek daily volunteer work, the youth gather for lunch, followed by sessions on critical thinking (Sth grade) and (9th grade). (See examples of these projects - Appendix A page 24) Third Tier (lOth through 12th) The ttfird tier of the program focuses on school-to-work transition and college preparation. School Year Component After school groups The goal of the after-school group is for the youth tO bond within their schools and to help support each other in their transitions from elementary to middie\junior high, and middie\junior high to high school * School groups meet once a week for 1-2 hours. * Youth will learn and implement specific leadership skills, social skills and basic living skills. * Youth decide appropriate after school activities and plan group calendars. (Staff give the youth a community resource list of possible after-school activities). * Youth are required to schedule one community stewardship activity per month. Community stewardship activities are chosen by the youth. Activities for the full group Of-participants are planned on a regular basis to 'allow for continued group cohesivehess. :: Parent Committee This group is responsible for planning regularly scheduled Family Fun Nights. Family Fun Nights Family Fun Nights are planned to promote positive family interaction and networking among parents. Family Fun Nights are planned and implemented by the YLP parents. YLP staff serve as resources to parents. Examples of Family Events: * Hayrack rides * Speakers: Gangs, How to deal with Power Struggles. Parties, Caving, etc. How to Focus on Positives, Sledding Tutoring In order to assist youth with thek studies, the program partners with other agencies\businesses in the community to provide tutoring to the youth. Year-Round Programming Mentoring A mentorLug component provides youth with role models from successful, carLug adults in the community. The role of the mentor is to provide general ~idance, promote personal and social responsibility, enhance the student's participation and abilities academically, and encourage participation in service and community activities. Case Management Program staff establishes on-going communication with school staff and parents to identify academic and personal needs of the youth involved in the program. Program staff keeps files on all youth. At the end of each YLP program unit, a short narrative on each youth's behavior\performance is to be written and placed in their individual file. Program units include summer session, September-December, and January-April. Files should contain the following information: * unit narratives -~ * youth's attendance ~ecord * parent's commitment to the program * special incidents whSch may include the followLug fights, destruction of property - intentional or unintentional, injuries, and family C0nCeITIS. * pre-post program tests * designated Youth Leadership forms lo ..teaches leadersh,p · ' ":, ..'~.'°-'-:~:,. .... ' .'' '7," ...:..;., '.'. '., .. · ' ...... ' . ," '" · .:',:.' , '. .'... "'. '~ · .~ "~::" 'sy John' K~,y"~,'"::I: :'. ",.'i :.: L:d. i;".'~0~, ~'~ ~ ~o~o ~=~o~ '," ~E~ :' ~ "~'~"'..' j'~;~'],]:t~'~':~ Gaze~. Johnson 8o~n~ B~e;" ,'~' ' : ;"~d:T~a as we~. ChOSen ~volved ,:.,co~d have:~e'. De You~ ~e~ders~Jp' ~ro~'. so. '~:'ro'~ activates, ~ stay ~,~e pro- :. ~ed i~" Oyer.':. shoed ~i~e it & ~.'" :' ";'":.' .~.' i school..." :'~ ..:,~ ..... '". '. ., '.': ~e~s s~ye~: J ': ~eacb, ~-low2,. who '~e~es~ts' Io::t' .. ~e~cb ~site~ ~s 2~t o~ & ¢~ct-¢~d-:'~ rro~ "'&s~i~¢? [o visit Lucas ~le~e~ School. ~or-.. rectdr.¢o~'.~e 6~ ~udic~'Dis~ict' o¢:;'?bjs: ~e,.':. ~-'.' ;'~.~'~ A~[e~ hea=~¢ ¢=om "~'~'~ade~s' p~o~a~ each ye~" said'H~m~, ... duties Leach ~ . , -. ' .. · .' . . about how k~ckb~ g~es ~e .used to ,. who helped-create ~e You~ Leader- explained h~s -. -'.' ........... ~" '~'~¢ teach s(udents t0' foHo~];'~e. ~es,-:~:'ship Pro~... ' ' ~ ~'"~'- ..',position .:,;and '; Re~.'"'Jim. Le'ach.,'.'~,~ Le]ch said he. had-an..idea.'.~,.,:"-' .:~: ~':.'. Lea~h' didn't promise ~y f~ding"' tied it ~ ~i~... ' Visits school,' ."".. ~ ' This makes me.~ ~ ough~ t~ '.'~ for ' ~e ' pro~, but did' m~e a,"' ~e '..: leadership ' .... in Iowa Cid... ;.~ have ~is pro~ for.: Congess,":he;"donadon' of so~s. ' .7;.::': : '-. ' ~eme of ~e you~ pro,am. He cau~'.l]'~ said.'"Because we seem ~o have a'Io~ ~.:: D~.' a 'questioa-and:~swer ses- . tion6d student' to. go beyond ~e' of kickb~, bu~ no r~es." .'". '. · '~sion bne s~dent'asked, '.'~at's wi~.: public sector w~en good leadership O~er sessions o~ the. pro~ are -yo~ de?" .Leach asked. ~. ~e boy ex~ple~. ~'Psople ~'pubHc I~e have' held with oth~gades at,.o~er sites; : ~ou¢~ a confessman c~d g0 wi~- .~o~ been ~e best leaders The You~ Leadership Pro~ ~e: ~,; out a de,' ~d ~e boy said yes. ~er ¢. Leach said.'"The best leadership oRen g~ in Ced~ Rapids ~ee ye~s ago :...r~moving his tie, ~o~er s~dent" comes from 'non-public people." ....,. .. .... , . , · _. .._. '- .'.,;¥: :.'.. ,...... .... ..:~ _. 12 Corn el! College HOIYlE t~WAY Ff~O~ HO~bc a[ Vernon, IOnia 3 oner OUse a/1avert for stUden S~oaer House has become horne ~way &ore home For many Com~II ' " MUk~cu{tural ~fairs h ,r. as Oroadened ~ Umbrella. In add/don to pro~djng leadership For 10 muIdcukural student °rganizadons, Nemghill s~eOgthened several- has created members ofch .... P grams For informal v. ~ent em4ronment For ~embers to Share &e~r research Twice a mon~ a van-full ~tUden~ heads ~o Cedar Ra ' of Cornefl /°ungsters in the ~h.,k ~ pJds ~o mentor :s~gned to help stem ~'~ program is ~an~s and dru~ u~¢amo ~' · . h~h school smd~n~ n~ JUmor h~h and d' Cornd~ ~lum]~on ~dw~rds, ~rec[or oE the pro~m lUk~CUhur~ ,~ ~ . ~ _ ' conicted the · =' ~faJrs ~ce ~or ass)~(ance w~th d~¢ ?oung~ters. studen~ volurn ......¢n Cornell shono; .... ~c~ca. lh¢ir bowlM. ~bc tim and su'c~.rclim ing For students this year. "In fact,, says Assistant Dean of StUdents Brian O. Hemphill, "on one memorable Occasion .evening., leaving two WOmen scuctez~ still m tl~e buiMing. ~q~en I returned ~ 8 the next morning they Were sdI1 d~ere, havin~ studied all ni~hL brought a chan~e ~Z~_.,_ he) had at 3~o~ler, and ,~c~cnes, showered ~o Class," ~=,~ stra ghc from there No( only a haven-for h . smd?ng, Stoner Ho ..... muhicukural s(uden~ and other~atheci ~ up aquvides - . 6 rigs. 1~ ~vo ~tchens ~n.2 t~ree bad~room~, newl7 redecor2ced . elves ~o a varieff °foccas~ons. The Of~ce o~ Brian O. H-emphill meet~ ~qth studen~ in his Stoner House office. Youth Leaders/tip ProgramsCornel[ studen~ volunteer to mee~ with se~?th graders from ~ - ~ sixth and ' ~eaar ~pids pUbhc SChools. (See s~oo. below.) mon~:e~i? ~'~ Come, Se~e~ ~), and S~ar¢ led th- mugR exer- designed to increase cultural awaren Cotmdj on Multlcuhur~sm~led by a student<ha[red executive COmmittee, the Council selects one or two main bod~ the youngsters and Studem. s. tl~e college "h's like spenclh~g time with litde broillets and ,sisters,. sa),s first-~.ear student Lauren Bucknet "5om~ of ' ~ . roles in their =..;~:_ them play malor ra,,,,-cs as caretakers of ' 7ounger children or - . even adults Thi~ program help~ d~em For e " =nd ~ the bds ther arc.( ( tl~¢~r problems ~ orien[adon .session before activig, helped make the Ct · , ~[ thetr own nud o~h~.;, )rnelhans toteraction st)'les. '"~'~ personalities and S~nior Kemba Kelly says '%V¢ must step oreside tl~e norm of' problems 3m[ or. .... .1/,:lust t~lkm~ a issues for attention during year. tf~e academi, Guest s?e~ers~communk,/ mere hers and £aculo, from other h~S~kudons discuss their edmic heritage and experiences. Wi~ these innovadons, as well as the finals week study table and the visking professorship (See "Multi. culturalism on the rise,*p. 3), the ligh~ seem to have gone on in Stoner House interest in die wel/are OFaccual kids. model leadership For d~em." The ~chool-ye~r ~cdvifies follow up ~' *"~ accountnile tot and COmmunig, ~c¢. ~l~dng ah~r SChool with college studeau gi,'es the YoUngsters a sense "College studen~ are ~der th,~n high schoolers that some of these sixth and seventh grader~ are a~cea-' ,- .. out whh ".- ., ' '. ~ . ~,)' ,,angm, , ~.)'s ~c~wards, a 199b gr~duat~~. .'Tha~ makes them oM ennu~h m be Youth Leadership. Program reaches'area children ByTriciaRong;s~d , ' ........ ' program offers a~tay-camp during demonstrat~theabil. i~ytograzpcon- : . NEWS EDITOR ': z,';.;'..: ':.:'..~.2 :,.-:'. the summer and provides after- ~.(cepts quickly and influence others,.' seem all that unusua~ f6r tiffs ti.mg'~j'- :'f · ¥outh'Lea.dersl'fip seeks out ado-.. schoo[ to .be a very formad¥.e stage "of year, butseveral'Co'6aell smdefiu ;'. leecents with unsupe~fse~t free: ::,antidoes not disc 'r-~5.inate between. ': will kit the mall on Friday With'~res:"' time. Elementary school guidance ':[ .'gbod" and "bad" kids.' ' ' "'" "~ ....... · ' Thb students '! rangeoff students will spend time' '( who are looking:. with sixth and seV- ,,z for s0in'ethj_ng'to enth grade stu-~:' ;do and someone .i dents as part ofa':v to do it .with,?.;: Youth Leadership :'.: ". Edwm-ds's~id. ?'i "'. Program deveI-; :5' ::'TNs is not an a~- ' oped by Volun-'t' ...Jisk pr. ograml-'".. teem In Service To ' ' Edwards saidl- · (VISTA). ComeIf {~i ~:~ {/al program for :. VISTA volunte~f'w .~.rounded by the.'. :'.. :: assigned to the'.Si ".:. right. resources ':" .' trate on leader-' "Edw/~rds'ic0"~- '.ship, respect and :":'(.aci:ed kll of' ,'! Edwards said, "to :;~ . Frank Joh~ and'Chris Johnson keep score duri.ng a X'.outh'~7~:,.'5!;.,:~ , -~' an effort. to re-, :"' g~v¢ k/ds the tools 'r, L~adershJp bo',~lifig ~udng:. Photo qourtesy ....... : .,. ......... .. ............ t~em for ~e rest.of their livesT..' ': ~' cbuhs~t0'{'~"~edorim-tend fif~-~ade '. from lusalma mater.'": "..." '~ ....... The pro,am begins wida stu-' ' s~udents for the pt:og~"arri'based on !:.,".'"'Cot~eil becam~ the f~si ~oi'ieg¢" r.' 'dents entering sixth-grade and ~oI-.. ' three criteria. In addidon to unsu- · invotved wi~ the¥o'uthLead~rshi~5" .' · Iowsthcmthroughliighschool The '-.per'vi~ed ~ree~drn¢,.students must . ... ...... Cbmin=edon.?ag}2.. .. .j 15 '': :' · :~--. .~'. ~, ' '...., ...... ' ..... , ~ ~."~-.,- ' ~-T'"', '"' n ' ' or' '-~: ~c,~ ..worx art~ ~Om__rL-dCrnenL .- . ~....h~ve t~ide 'ff.~h!p pocma~u.. lnose* ~- : can be with Lhem ~or seven week.~ '- ?'O'dth -' '[hei[' ~ommun i ties. ~'. ., and..~.ay you mad~ a difference, "if ~aC'~ enough ~. g~t. them pas~ c,,n:ain hurdles in .t[£e I don't '::'"W'e'r~ looking For r. he LHc~e- took us:io gc~ whcm..w9 arc.': 'dd~ne~,"'s~fdJuffeJnhn.~mn~:. ' And that, ~mden~s ~y~ is an .. *' ' ;"' -~'"~" ....... '. "' O~r~. .;'*' ". '.'~ '.: -:~:.~.'. "' HOt OHC"OL ~ose O~t~ WHe~ yO~ 7" , -. . . r_ . ~ 16 w Fri., May 24, 1996 ' Com'muni.ty resp.onseto:i, crime:'itduted' Gazette staff wntert;...,,¢..,' . The battle against. crLme .m..-6edar.' Rap~: must be a team. effor%'invplying ment.agencies neighborhood ' associations; 'cit~! government and citizens, Safety'"C0~n'mi~sion~r! Nancy"Evans.said last night ata meeting of United Nations Association in Cedar':Rapicf$1 'Evans told about'two dozen:people' at' Peoples Unitarian-Universali.sb:h Church, ," 3.00' Third Ave. $E., that Cs-' .. dar Rapids is:."a very safe place to live" over-~" Several factors make" that possible, she added There is low unemp~oy-." ment, a strong grou~J.of ' neighborhood associa-.. tions, an active commu- ~ nity policing 'effort and : the ever-watchful Cedar: Rapids police helicopter. Many of...thes~ meth--',: ods are 'used'-to '. combat drug USe~ and . distribu~' '.' Nancyi'.Evans 'l- tion, she Said, which fu-'" :Sale~y commissions el 'ganglike ':: activity. ' ' '-.'~ ": "Make trafficking dif~cuZt -~' be apes{,' g,~t' aggressive -- and yog.lcu. t do:wn. on the gangs and crime." ' ~" ' ~"' '. , '" There are several. ways' tc~ do that;" Evm].s said. For example, neighborhood group's keeping logs of' suspicious activities. :AlsO, police are attempting' to increase .commtmi~ policing; using of Kcers.on bicycles to d.evelqp . relationships and trust between residents. authorities. _.... "That's proving to be a pretty eLt'ecuue program," Evans said. However, the effort must extend beyond ju)~ .law enforcement and citizen organizations ~o the city's government itself., The Housing D~- partment is needed to get #id of run-dow~ housing, the Streets Department is needed ~o trim trees and keep streets well lit,' and the Parks and Recreation Department is needed.lo provide activities for young people, .Evans said. "Every city department has to work," s[~e stud. The whole community, must, commit.~' There are already grou~s~that,d~)'[:a' lot to help. The &year-old Youth Leadership Prograi~, for example, is one of several'.community-bas~d programs overseen b~f':th~., ~eiSartment of Co~- ';' anc~ positive role-models,.. aLLfrea of .cha~ge,.:'to ?students frorn.-'athe-f'ifth4~a4c thr'ou 'h hi "~' 'mta~v'~n~i0/{ "~St/'~4?:,:'&hh"'~b'"':d to stop 'you~g people who are learning'towed 'a life of crime, she' concluded. :'If there is no.'place.to 'inte.~- vene, youth just'learn tp keep doing it unt;il . theY're~ out of'controL". How Iowa can lead the in crime nation prevention From 1978 to 1990, the number of rapes reported in Iowa per year increased 69 percent.'Ag=°rayareal assaults increased 126 percent'Violent crimes reported per year-'/ increased 77 percent. Although Iowa's crime rate ranks low when compared with other states, Iowans are concerned about the crime trends. · : ' The areas requiring tough action 'are no mystery. Iowans want repea.t offenders and violent offenders to serve longer sentences and ,,f'~;: ........,.~ .. Joe Gunderson of Des Moines is Republican candidate l~or Iowa attorney general. to have fewer second chances to victimize society. We want violent teen-agora to be held accountable as adults. Finally, we want su/~icient prfson space to ~ house those abimh~als we most fear. Of cdurse, there will be some argument over how we accomplish this and at what cost. Still~ these are the areas' of basic consensus. They mark the boundaries of the current crime debate. · ":. VCe must begin' to talk' about concrete', practical ways to close the pipeline of future' violent and repeat offendoral This is an area where Iowa can really shine. · Iowa's resources,' .. demographics and state character are uniquely - suited to address the root ' causes of'our crime problem. To begin with, Iowa has a healthy economy ~ith one · of the nation's lowest unemployment rates.,The state' 's budget deficit is nearly resolved. Moreover," Iowa population is one of the oldest.' Generally, most violent crime is committed by those youn§er than $0 years old. ,, This is the targm~ group.. Iowa's tar§e.t groul~.is significantly smaller than most states'. (Studies indicate roughly 6 to 8 percent of criminals commit approxima~tely 60 to 80 percent of the*crime.) Next, Iowans believe in education and hard work.,These are profound core values. upon which. to build. · :.'.' Most importantly, I0wa has a ~trong sense:of' community. When faced with a recognized challenge, Iowans respond by investin==' their time and money. Iowans helped Iowans face the floods of 1993 as well as the farm crisis and economic development challenges in the 1980s. These local actions did not ori=~mate in Washin,on, D.C. These were instances of neighbors helping neighbors. For the 1990s, crime is the recognized .challenge facing all communities.. Local initiatives are under Wa.y in various communities across Iowa. " Cedar Rapids, for example, has initia~ed ~he Youth Leadership Program. With seed money from local businesses, foundations, government grants and traditional charitable organizations, this program is designed to identify 40 pro-teen children annually who have si=~nificant unstructured time and strong leadership potential, whether positive or negative. Over a six-year period, the program is designed to direct these young people toward a life of meanin~ul work and responsible citizenship. Muscatine is experimen.~in§ with the Parent Networking Program. It operates through ~he lVIuscatine school system. Through meetings and a newsletter, parents learn from each other and band together to face the challenges of raising kids today· Schools, businesses and government grants fund the program. Manchester locally funds and operates the East End Youth Center. It was initiated by volunteers from local 'churches to provide a safe, drug-free place for youth to spend free time. The Center provides video and arcade games,' a snackbar and some oubof-town trips at little or no cost. Individuals, businesses, service groups' (Rotary), and churches in the community provide funding. ' .'. Innovative solutions such as these should be "available to everyone. Local law enforcement officials, educators and civic activists need a central place where they can go to find.out what is being tried across Iowa, as well as across the country. " There is no "hot line" for prevention. At little cost, the attorney general can collect, catalogue, evaluate and disseminate information on local prevention initiatives in Iowa and across the countrL For successful progr. ams, the attorney. general can actively inform -business leaders and service groups so that other communities can benefit. This clearinghouse function could be achieved simply with a computer, a phone and some staff time. It also takes a statewide network of contacts, which the attorney general already has through communications with county attorneys and law enforcement. Such an effort could effectively supplement current efforts under Iowa's Project SAFE and the DARE Program. In addition, the approaches suggested above mesh with the Legislature's decision to make $I.8 million in grants available to local communities to partially fund local crime prevention initiatives. It is time for Iowa to capitalize on its traditional ! strength to face one of its tougher challenges of the I t990s. A rise in the crime rate should not be viewed like int/ation. Lncreases each year are not acceptable. Local-communities, with clearinghouse assistance from the attorney general's office, should act decisively. 18 YOUTH LEADERSHIP PROGtkAM APPENDIX A 19 2O o ~ 21 22 0 0 'm 23 YOUTH LEADERSHIP PROGI~&M Second tier of the program: (year 3 and 4) The Youth Leadership Program planning committee has spent the last severn! months creating the second tier of the program, which focuses on communi~ stewardship. The Youth Leadership Program, in collaboration with several community organizations, has created several different options from which the youth may choose to volunteer their time: The Red Cross was in need of teen youth to serve as Water Safeq/ Aids at some of the Metro area pools. YLP has 8-10 youth interested in these positions this summer. The Red Cross trained the yottth in Basic First Aid and CPR over their spring break from school. The youth know that if they d~o~ a good job this summer, future employment opportunities may open up. The Red Cross will also work with 6 y. outh, training them to teach Basic First Aid to pre-schoo[ and day care youth. The YMCA was in need of-assistants to help with T-bail and basketball camps. Approximately 10 of our youth will be h~-~ping the Central and Stoney Point YMCA in this area. The youth will run clocks, take attendance and teach basi~ skills for the coaches. Through a pannership with the SAFE Coalition, 5 youth will design a media anti-drinking and driving campaign. American Gra~phics, a local printer, has agreed to work with the youth to design posters, bookmarks, etc. The youth will ac. tualty go to the print shop and do some of tie' work themselves. 'The youth will also work to create a video with the same anti-drinking and driving theme. , , A group of third year YLP youth will teach curriculum based activities to the new 1996 class of youth leaders. Much of the curriculum is the same or similar to what they learned their first y~ar i~2 the program. ' - - Another group of youth. ydlI volunteer at the Catherine McAulev Center, working with youth in their daycare center. One youth will also help with Some computer work. Some of the youth will be respons!ble for helping in an established summer program located at Garfield School. The youth will play with neighborhood children, assist with arts and crafts, and games. The youth will also offer their own sports camp, teaching basic skills for sports -such as basketball, football, soccer, etc. We are also pursuing an option for auto mechanics for int,drested youth. Liability' issues and lack of summer programming in the local schools and colleges have prevented the implementation of this alternative at the present time. The relationships that have been established with the various community agencies and the Your~ Leadership Program have been- a .uc,.,.ss. At this point, it is simply a matter of putting all of our plans into action in terms of getting the YoUth m each of their sites, and supervising their work.. YOUTH LEADERSHIP PROGRAM APPENDIX B :_,2 25 Youth Leadership Program Local Education Agencies Memorandum of Agreement The Youth Leadership Program is a collaborative effort to "enable selected pre-teen youth to choose positive opportunities and activities that promote personal growth and community leaderskip." The primary focus is to take a proactive approach to direct "potentially kigh benefit" youth toward a life-time of meaningful work and responsible citizenship through skill building, community stewardship, strengthening the family, ongoing suppor~ and mentorLag. PHILOSOPHY The Youth Leadership Program addresses the personal, social and academic development needs of young people through its broad-based collaboration with other community agencies. GOAL: The development of intellectually, personally and socially competent youth. Philosophical Foundations YLP and it's collaborative agencies: Helps youth avoid high risk;l~ehavior Promotes avoidance of all high risk behaviors, particularly alcohoI, tobacco and other drug use Addresses the multiple reasons for youth Lavolving in high risk behaviors. YLP is results focused rather than activity oriented Changes systems and norfns and is therefore on-going Works to identify and to incorporate the unique cultural, social political, and structural characteristics of the environment Provides youth with something to "say yes to" Focuses on adults as well as' the youth * To effectively engage in positive youth development, YLP requires collaboration with the communit-jz Learns from current research and practice Are involved in continuing program evaluation · Helps to foster resiliency in the youth The collaborative agencies within the community are responsible for the direction and development of the YLP. Key partners of the YLP are the University of Iowa, Iowa State University, local education agencies, the Sixth Judicial Department of Corrections, the SAFE Coalition, CASA, Kirkwood Community College, JTPA, and the Hawkeye Area Chapter of the Boy Scouts of America. Direction and development is done through monthly a Planning Committee Meeting. The Planning Commit-tee is divided into various sub-committees which meet to develop specific components of the program, (mentoring, curriculum development, funding, youth selection, counselor selection, etc.) 26 CEDAR RAPIDS YOUTH LEADERSHIP PROGRAM Please identify four fifth-graders from your school who might be potential participants in the Youth Leadership Propam. Racial and gender inclusiveness is encouraged. NAL'vBE DATE ADDRESS FlO~g~ PHO~NE SCHOOL GRA_DE AGE YOUR NAM]S HOW LONG HAVE YOU KNOWN THIS CHILD? Please consider these selection criteria and check those that apply to this student. 1. Student has leadership potential. 2. Student has been identified as someone who influences other students. ~lay be either: positive or negative.) 3. When not in school, student has si~cmificant amount of unstructured or unsupervised time. 4. Lack of other opportunities. 5. Student has demonstrated the ability to ~asp new concepts in a timely fashion. 6. Student has-j~xhibited emotional stability. ( i.e. can problem solve without violence and is not part of any special propam to modify behavior) 7. Parent/g~ardian demonstrates an interest in student's school progress and growth. 8. Likelihood of summer attendance. 9. If selected, student seems likely to complete entire Youth Leadership Propam. Counselor comments are critical to the selection process (Please indicate if this candidate is your 1st, 2rid, 3rd, or 4th priority.) We trust your judgment as to which students need the program the most. 'Return [o Beck~' '[)cW,']111. ;.'.1. I'M'c.t': '!.:'!e:ilcm:..::'~.: ~l:.'i,'ch S. 1996 "['his I.'o['m i.% h) COml)k:t'ed bx' school 27 " MARLON YOUTH LEADERSHIP PROGRAM Please identify four fifth-graders from your school who might be potential participants in the Youth Leadership Progrmn. Racial and gender inclusiveness is encouraged. NA2VLE DATE ADDRESS HOME PHONE SCHOOL GRADE AGE YOUR N AI~LE HOW LONG HAVE YOU KNOWN THIS CHILD? Please consider these selection criteria and check those that apply to this student. 1. Student has leadership potential. 2. Studen, t has been identified as someone who influences other students. ~Iay be either positive or negative.) 3. When not in school, student has significant amount of unstructured or unsupervised time. 4. Lack of other opportunities. 5. Student has-demonstrated the ability to grasp new concepts in a timely fashion. 6. Student has"'¢xhibited emotional stability. ( i.e. can problem solve without '~iolence and is not part of any special program to modify behavior) 7. Parent/guardian demonstrates an interest in student's school progress and growth. 8. Likelih6od of summer attendance. 9. If selected, student seems likely to complete entire Youth Leadership Program. Counselor comments' are critical to the selection process (Please indicate if this candidate is your 1st, 2nd, 3rd, or 4th priority.) We trust your judgment as to which students need the program the most. Johnson County Youth Leadership Program Please nominate two fifth-graders from your school for participation in the Youth Leadership Prograrm Selection of a diverse population of students will greatly enhance the quality of the program. Student's Name Parent's Name ,.. Address Telephone School :~:': Grade Age Sex Your name We are requesting guidance counselors, with input from principals and fii~h grade teachers, to nominate~students from each school based on the selection criteria listed below: 1) leadership potential; 2) 'identify as someone who influences other students (positive or negative); 3) significant amounts of unsupervised or unstructured t~ne; 4) lack of other opportunities; 5) likely to complete the year Youth Leadership Program; 6) need for a positive role model. Please provide information about the student listed on the back of this form. : ' ~'.' -': ':.RETUR~:.TO JOAN VANDEiN~BERG,, CAO' ' 29 LEADERSHIP POTENTIAL Indicate the leadership skills that the student has demonstrated. Please be as specific as possible. FAMILY SITUATION Degcribe the student's family. Please include famJJy dynamics that you are aware of as well as any special needs / issues the family may be experiencing. ACADEMIC PERFOi'iMANCE Please indicate how the student does academically and how well he/she grasps new concepts. BEHAVIOR / SOCIAL INTERACTIONS Please describe the student's behavior in school and how he/she interacts with peers and teachers. MEDICAL/HEALTH CONCERNS " Please share any special health concerns that the student may have and/or medications that the student has been prescribed. TIME AVAILABILITY Please indicate if you know of any schedule conflicts that the student may have with the program. OTHER CONSIDERATIONS Please write any other relevant information. 30 Please identify four fifth-graders from your school who might be potential participants in the Youth Leadership Progrmn. Racial, ethnic, and gender inclusiveness is encouraged. STUDENT NALM_E PARENT ADDRESS SCHOOL YOUR NAIVI_E ' HOW LONG HAVE YOU KNOWN THIS CHILD? DATE HOlYIE PHONE AGE Please cm~sider these selection criteria and check those that apply to tiffs student. 1. Student has leaderstrip potential. 2. Student has been identified as someone who influences other students. (May be either positive or negative.) 3. When not in school, student has significant amount of unstructured or unsupervised time. 4. Lack of other opport(~r~iies. 5. Student has demonstrated the ability to grasp new concepts ia a timely fashion. 6. Student has exhibited emotional stability. ( i.e. can problem solve without violence and is no.t part of any special progrmn to modify behavi9r) · · .7. Parent/guardian demonstrates an interest in student's school progress and growth. 8. Likelihood of summer attendance. 9. If selected, student seems likely to complete entire Youth Leadership Program. 10. Need for positive role model. commeffts' are critical to the selection process (Please indicate if this candidate is your 1st, 2nd, 3rd, or 4th priority.) We trust your judgment as to which students need the progrmn the most. Please identify four fi£th-graders from your school who might be potential participants iu the Youth Leadership Program. Racial, ethnic, and gender inclusiveness is encouraged. STUDENT YOUR NAIVLIg HOW LONG HAVE YOU K~N'OWN THIS CItlLD? DATE Please consider these selection criteria and check those that apply to this student. 1. Student'qms leadership poteutial. 2. Student has been identified as someone who influences other students. (May be either positive or negative.) 3. When not in school, student has significaut amount oF unstructured or unsupervisecl 4. Lack o~ other japportuuities. 5. Student has demonstrated the ability to grasp uew concepts in a timely £ashiom 6. Student has exhibited emotional. stability. ( i.e. caz~ problem solve without violence and is not p_art of auy special progrmn to modify behavior) 7. Parent/guardian demonstrates aa interest in student's school progress and growth. 8. Likelihood of summer attendance. 9. If selected, ,student seems likely to complete entire Youth Leadership Pr_ogrmn, 10. Need for positive role model. Comments are critical to the selection process (Please indicate if this candidate is your Ist, 2rid, 3rd, or 4th priority.) We trust your judgment as to which students need the progrmn the most. YOUTH LEADERSHIP PROGRAM APPENDIX C 33 YOUTH LEADERSHIP PROGRAM Evaluation This year, the. Youth Leadership Program tailored an evaluation plan to monitor the effects of the project. Created specifically for the Youth Leadership Program, a database compiles basic demographic information (gender, ethnicity, age, socio-economic status of family, type of familial structure, and physical and mental health status), outcome information on the participants (school performance from records, any changes in criminal participation, follow-up surveying of participants), and quantitative data (attendance of participants at all events, number of awards received by each participant, discipline events for each child). The second part of the evaluation'plan collects and analyzes qualitative data. On October 15, 1995, the Youth Leadership Progran{' staff and representatives of the University of Iowa Athletic Department facilitated a focus group of the summer counselors. In March, the Youth Leadership Program surveyed three groups of key informants of the program (the director, the parents and the board members) for perceptions of the program. With the last round of board member surveys still out, the tentative results of the surveys are that the Youth Leadership Program is effective. 43% of the parents sttrveyed found that the Youth Leadership Program provided members 'with .appropriate role models. 43 % of the parents found that the Youth Leadership Program encouraged personal growth in its members. 41% of the parents surveyed found that the Youth Leadership Program provided community stewardship opportunities for the youth. 41% of the parents found that the Youth Leadership Program reinforced constructive uses of leisu~:e time among members. 41% of th~ parents also found that the Youth Leadership Program taught the members basic life sldlls and provided the members with the exploration of'career alternatives. 38% of the parents surveyed found that the Youth Leadership Program showed the members the social and recreational alternatives in Cedar Rapids, as well as giving the members opportunities to practice healthy lifestyle choices. The application of the information learned through the qualitative evaluation and the quantitative evaluation resulted in several prograrrm~atic changes. _in- response tO the baseline academic data compiled through- the database, the Youth Leadership Program designed a four-part academic assistance plan that was implemented in November 1995 and is currently monitored. 1) First, two tutoring coordinators undertook the responsibility of monitoring the academic progress of all Youth Leaders through cataloguing the informal report marks in a central grading ledger, discussing tutorial options with Youth Leadership members, assigning tutors to members who desire academic assistance, monitoring the tutoring sessions, and creating systems of information exchange among staff, students and teachers. 4) Creation of a database to store pertinent grade information for all Youth Leadership members comprised the second part of the plan. The third part of the plan culminated in the creation of a formal tutoring component for the Youth Leadership Program. The tutoring component established an active commitment to the educational growth of the Youth Leadership members and represented a real tutoring resource to members. The Round Table study group is the final part of the plan. In response to the qualitative data collected through focus groups and surveys, the Youth Leadership Program's curriculum underwent extensive revision. Staff members of the Youth Leadership Program devoted weekly staff meetings to the revision of the curriculum for over two months. Incorporating key informant input into the process, the curriculum used in 1994 and 1995 experienced serious organizational changes while mai_ntakdng programmatic integhty. The curriculum that will be used during the 1996 summer leadership train. ing program contains the same character traits used in former yea. rs, but with two fundamental differences. 1) First, the daily schedule is hands-on. From the minute the Youth Leaders arrive, the day's activities reflect the character trait of the day La an experiential context. 2) Second, there is a daily reflection period that incorporates private reflection for counselors and Youth Leaders (via scrapbooks and journals) and shared reflection (t.kLrough a group discussion of the dally character trait 3.nd the day's activities). 35 CITY OF IOWA CITY PARKS AND RECREATION DEPARTMENT MEMORANDU~ L TO: FROM: DATE: RE: Honorable Mayor Naomi Novick ~ Michael Moran, Superintendent of Recreation~/v~- March 31, 1997 Soccer park opening On behalf of the Iowa City Kickers Soccer Club and in cooperation with the Parks and Recreation Department, we would like to invite you and/or any interested Council member to the grand opening ceremonies on Saturday, April 5th. The ceremony begins at 8:30 a.m. and will last no longer than one-half hour. You will be introduced and may be asked to make a short statement. Since this is a wonderful project between the City and an affiliate parent-run organization, I hope someone can attend. I will forward a copy of the program when received from the Kickers. The program will be held at the new soccer complex on the community showcase stage, rain or shine. If there are any additional questions or concerns, please feel free to contact us. cc: Terry Trueblood, Director of Parks & Recreation Jim Hegeman, President of Kickers Soccer Club City of Iowa City MEMORANDUM Date: March 24, 1997 To: City Council From: City Manager Re: Downtown Strategy Plan On Thursday, April 10, it is my intent to take about twenty of our department/division/support personnel away for the day to develop programs and other related recommendations concerning the Downtown Strategy Committee report. This is somewhat of a retreat, with a specific goal of preparing a report to the City Council on the issue of how to implement the downtown strategy. I wanted to alert you ahead of time in that on Thursday, April 10, many of the staff you are accustomed to talking with and/or in general trying to reach will be unavailable on that day. Dale and I will both be at the session and, in case of emergency, can be reached. Lisa will be in the office. bc5-2SA NOT AT ISSUE Board Re: Citizen Complaints No authority to direct City Manager or Police Chief to impose discipline on police officer. No authority to impose discipline on police officer. No authority to force Police Chief or City Manager to come to a different conclusion. Advisory. Recommendatory. Civil/Administrative (civil due process). Not court of law. Informal -- No strict rules of evidence, cross-examination, etc. If criminal activity, PCRB action stayed (stopped) until criminal prosecution completed (unless police officer waives 5th Amendment rights). Legal Duty ISSUES/CONFIRIV! Police Chief Authoritv Over Complaints Legal Rights Receive copy of all citizen complaints. Police investigate all citizen complaints; Chief reviews & does own report. Chief makes own findings/report to: Board Citizen City Manager Police Officer Review Board report; comment. Comment Board report -- City Manager. Impose discipline, if appropriate [or City Manager imposes discipline]. Assist Board to investigate, as requested by Board [Board's discretion]. Assist Board as directed by City Manager. KEY ISSUES PCRB Authority Over Complaints Legal Duty MANDATORY Receive all complaints. Investigate citizen complaints. Investigate misconduct on own motion (vote 4/7 5/7). Compel witnesses & police officer to answer. Hold hearings. Make written findings to: Police Chief City Manager Complainant Police Officer Comment on Police Chief's findings. Legal Rights DISCRETIONARY Receive all complaints. Investigate citizen complaints. Investigate misconduct on own motion (vote 5/7 4/7). Compel witnesses & police officer to answer, Hold hearings. Make written findings to: Police Chief City Manager Complainant Police Officer Comment on Police Chief's findings. FROM JOHNSON COUNTY ATTORNEY IU 955650~8 M.~i ~-~o~. ' THE IOWA DIS~C! C0~T ~ ~ FOR 30~SON . ., ,o~NS~- .. GRAND JURY INNESTIGATION INTO THE DEATH OF ERIC SHAW ORDER Pursuant to..the Comx's inherent authority, in order to implement this Court's order of March 3, 1997, re a grand jury investigation into death of Eric Shaw, Attorney Joseph' C. $ohnston is appointed special counsel to handle all aspects of the Erie Shaw case before the 1997 $ .ohnson County Crrand Jury. Although factually different, see State v, Jones, 268 N.W. ~.. (Nli.ssoari 1924), cited in the Iowa Judges Bench Book, for the general principle that the Trial Court has inherent power, independent of statute, to appoint a special counsel under special justifiable circumstances. Clerk to furnish a copy of this order to Judge Honsetl, County AttoroeS, J, Patrick Wtdtc, and Attorney Joseph Johnston. Dated this 1st day of April, 1997. WILLIAM K. EADS Presiding Johnson County District Judge Post-~ Fax Note 7671 pt~n~ # TOTRL P.~i loot; IOWA CITY CLERK From: Jo Hoqart¥ 4-02-97 9~18am p. ~ of 4 Johnson County ~IOWA ~) \ Sally Statsman, Chairperson Joe Bolkcom Charles D. Duffy Jonathan Jordahl Stephen P. Lacina 1. Call to order 9:00 a.m. BOARD OF SUPERVISORS April 3, 1997 FORMAL MEETING Agenda 2. Action re: claims 3. Action re: formal minutes of March 27th and April 1st 4. Action re: payroll authorizations 5. Presentation of Iowa State Association appreciation. of Counties certificates of 6. Business from the County Engineer a) Action re: extension of ISTEA (Intermodal Surface Transportation Efficiency Act) archaeological project on Sand Road through June 1, 1997. (This project was originally extended through March 1, 1997. The second extension will enable them time to complete the project.) b) Action re: resolutions for speed limit on Greencastle Avenue from 120th Street to Blain Cemetery Road, and Blain Cemetery Road from Greencastle Avenue to Seneca Road. c) Motion authorizing County Engineer to sign Agreement with Army Corps of Engineers for easement on 140th Street. d) Action re: Dust Alleviation Agreement with Windsor Ridge Development Company. (on Taft Avenue) e) Other 913 SOUTH DUBUQUE ST. P.O. BOX1350 IOWACITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086/007 To: IO)~ CITY CLERK From: Jo Ho~arSy 4-02-97 9:10am p. 3 of 4 Agenda 4-3-97 Page 2 7. Business from the County Auditor a) Action re: permits b) Action re: reports c) Other 8. Business from the County Attorney a) Discussion/action authorizing Chairperson to sign FY '96 and FY '97 Subcontracts for the Juvenile Crime Prevention Commtmity Grant by the Division of Criminal & Juvenile Justice Planning for these sub- grantees: Big Brothers/Big Sisters, Iowa City Community School District, Mid-Eastern Council on Chemical Abuse, Mayor's Youth Employment Program, Neighborhood Centers of Johnson County, United Action for Youth and Youth Homes, Inc. b) Report re: other items 9. Business from the Board of Supervisors a) Action re: Johnson County appointment to Iowa City Deer Commission. b) Motion appointing Pat Jensen, Jim Schmidt, Dr. Val Lembke, Steve Droll, Harry Wolf, Joe Holland, and Clayton Ringgenberg as committee members to study the consolidation and/or merger of duties of the Recorder's Office. c) Other To~ IONh CITY CLERK ~ro~ Jo Ho~a~¥ 4-0~-97 9~10am p, 4 of 4 Agenda 4-3-97 Page 3 10. Adjourn to informal meeting a). Business from Dr. Craig Mosher, Director of Mental Health /Developmental Disabilities Department re: changes in ARC block grant funding. discussion b) Business from Dr. Craig Mosher, Director of Mental Health /Development Disabilities Department re: social worker position. discussion c) Inquiries and reports from the public d) Reports and inquiries from the members of the Board of Supervisors e) Report from the County Attorney f) Other g) Executive Session re: update and conclusion of evaluation of County Engineer. 11. Adjournment CITY OF I0 WA CITY CITY COUNCIL INFORMATION April 4, 1997 PACKET IP2 IP3 IP4 APRIL3 WORK:SESSION ' ': Memorandum from Civil Engineer McClure to City Manager: Friendship/Shamrock Creek Channel Improvements Memorandum from JCCOG Transportation Planner: Extension of Oakdale Boulevard between First Avenue Coralville and County Road W-66 (Dubuque Street); Proposed Corridor Protection Agreement Memorandum from Assistant City Attorney Mitchell: Pet Animal Control Ordinance Memorandum from Misha Goodman (Animal Shelter Supervisor): Animal Control Permit Ordinance Committee IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 IP19 iP20 IP21 .MISCELLANEOUS ITEMS Memorandum from City Manager: The 900 Block of North Gilbert Memorandum from City Manager: Council Chambers Expanded Use Memorandum from City Clerk: March 17 Council Work Session Memorandum from City Clerk: City Council/Library Board Joint Meeting Memorandum from Assistant City Attorney Holecek: Partial Litigation Update Memorandum from Assistant City Attorney Mitchell: Partial Litigation Update Memorandum from Senior Planner: Code Amendment for Transient/Transitional Housing Memorandum from Finance Director:- Payment Drop Box for City Utility Bills Memorandum from Public Works Director to City Manager: Press Citizen Article - "Group rips local water treatment" Letter from Gregory Bevirt (US Department of Housing and Urban Development) to Mayor: Ann~u~ Consultation Session Letter from Planning and Community Development Director to Kae Wild (Johnson County Planning & Zonina Commission): Iowa City's South District Plan Invitation: Multicultural Graduation and Recognition Banquet Article: Sowing Preservation [Kubby] Press Release: Survey of Iowa City Police Department Press Release: Closure of Sandusky & Keokuk Intersection Press Ri~lease: Closure of Highland Avenue Agenda: Johnson County Board of Supervisors April t, 1997, Informal Meeting Article: Schedule of Fines set up for minors with tobacco. April ~, 1997 Information Packet page 2 Agenda for the 4/8/97 Bd. of Supervisors. Memo from City Atty. regarding review of PCRB Discussions on 4/1/97; Confirmation of Agreed-upon issues and remaining questions. Copy of Article: Golf gets back to nature, inviting everyone to play. 1~'~,~ Memo from City Clerk regarding April ~, 1997 worksession. /~._~ City of Iowa City MEMORANDUM Date: April 3, 1997 To: Steve Arkins, City Manager From: Jeff McClure ~ Re: Friendship/Shamrock Creek Channel Improvements Attached is some information regarding the Creek Channel Improvement Project to be discussed at the April 7, 1997, Council work session. The information includes a letter to the neighborhood describing the latest proposed design with diagrams, response letters to the proposed design received to date, and a summary of the phone calls I received to date. Review of these items should expedite the work session discussion. Thank you. cc. Rick Fosse, City Engineer c:~msoffice\winword~pmjccts~shamrock~mcm_O403.doc March 24, 1997 Dear Property Owner/Current Resident, CITY OF I0 WA The Shamrock Drive/Friendship Street creek channel improvement project was discussed at the October 21, 1996, City Council work session and was attended by a few people from the neighborhood. City Council members directed the Engineering Division staff to further investigate creek channel improvements that result in less tree removal and less property disturbance, recognizing that this will reduce the amount of flood protection provided. Attached are diagrams that represent proposed creek channel improvements designed for a 5-year storm and meet the previously stated objectives. The Engineering Division will be presenting the following design at the City Council work session on April 7, 1997, held at the Civic Center. City Council work sessions are reserved for City staff and council discussions and are not intended for public discussions. Therefor, if you have any comments regarding this proposed creek channel improvement project please contact me by phone or letter prior to April 7, 1997. I will present all received comments to the council at the work session. Figure 1 shows the typical cross section of the proposed creek channel and Figures 2 and 3 show the alignment and length of the proposed channel. This is a proposed preliminary design and not a final design. Specific items may change as final design takes place. Figures 1 shows a typical cross section of the improved creek channel. The creek channel will have a trapekoidal shape and will consist of a reno mattress (rock filled wire baskets) on top of geotextile fabric. This will prevent erosion of the creek channel walls and base. Unlike concrete, the reno mattress allows for the passage of water and frost through the material and will not crack or heave. Figures 2 and 3 represent the alignment and size of the proposed channel. Station 0+00 is located at the entrance to the culvert under Shamrock Drive and Station 5+75 is located at the Friendship Street storm sewer outlet. A station is a 100 foot segment. The existing creek channel is in blue, the proposed channel is in tan, property lines are in gold, trees to be removed are in green, and new storm sewer is in magenta. All valuable trees and plants removed will be replaced. The existing creek channel alignment and depth were followed as closely as possible in order to lessen the amount of tree removal and grading required. The channel transitions from 36-feet wide and 9-feet deep at station 0+00 to 12-feet wide and 3-feet deep at station 1+25. The existing channel is eroding in this stretch and has similar dimensions that will only increase in size from the erosion. The trees being removed are mostly scrub trees and will soon be lost to the CITY EAST WASHINGTON STREET · IOWA CITY, IOWA $2240=1826 · (319) 356-$000 · FAX (319) '~$6-5009 erosion. The remaining portion of the channel from station 1+25 to 5+50 is 12-feet wide and 3-feet deep. The alignment was straightened out and centered between existing trees and plants to reduce their removal. The Friendship Street storm sewer has a tree growing at its outlet so the storm sewer will be angled downstream. This should also improve the · flow of water and decrease erosion. The creek channel improvements will end around station 5+50 since the upstream properties do not encounter the type of flooding the downstream properties do and also the upstream area is so heavily wooded along the creek that any improvements would result in tree removal. Drainage tiles wil~l be stubbed into the sides of the channel at each lot and carried out to the edges of the channel and capped. This will allow the property owner of each individual lot to cormcot yard file they wish to install on their property to improve drainage in the low areas. The cost of this proposed creek channel improvement is $116, 814. An additional cost of $24,000 is needed for rock removal in the existing culvert. A recent walk through the culvert revealed a large amount of rock that washed past the grate and settled in the culvert. Removal of this rock and other debris will increase the flow and capacity of the culvert. This item would be necessary regardless of which improvement option is chosen. Total project estimated cost is $140,814. Please contact me prior to April 7, 1997, by phone at 319-356-5138 or by letter if you have any questions or comments.. Sincerely, Jeff McClure, P.E. Iowa City Engineering Division cc. Rick Fosse File mccluFe~)blue,weeg.uiowf~,'- 'u,3130/9'7 6:46 PM, Shomrock To-* ns:~ure~:Gun. Msmm:j. u..t.o~. odu l'*rcnn-* b Vn~:k:L.no cchm'ck.4.no0blue.vueg.u.i.ouu.oct~ channel T ~ the l~,-l~0aecl cbezmel ~43, not be cn QGr t~.C4,L,.~-y (3322 Sh~coek), ~ s~nce £~: ~ be ~n P.S. Printed for Denise ~Watltins .cdwatkJnseblue.weeg.uiowa. edu:). I April 1, 1997 Thanks for sending us the fine diagrams showing the revised plan for the creek improvements. We appreciate the time and thoughtful effort you have put into this project. Channel and creek bank improvements, as well as erosion control, are certainly necessary at the downstream end - we realize that Never the less, we feel that a change to the creek upstream that would involve installing reno baskets would be less than satisfactory for the water fowl and other creatures that visit the creek. It is apparent from talking with our neighborn that the proposed changes upstream (we consider any property beyond the bend to be 'upstream') are resulting in contradictory opinions; which perhaps will never be resolved. If that is truly the case, we propose that a compromise, satisfying no one entirely, not occur. This is a project suggested by a few, and benefitting those few only. As long as there is no consensus on the project, the city should spend as few tax dollars as possible to correct a supposed problem on private property. Again, thanks for your fi.me. Bill and Barb Meredith From: DMe ~hlms To: ~ffllcChz~ Dale:4tl~7 Time: 14:2~el P4Ge lofl Helen and Dale Shires Frk lsldp St. Iowa C/ty, IA 52245 319-338-0921 Apdl 2, 1997 Jeff M~Clum P. E. Iowa City !=~e~ng Divi~i~ 4]0 E. Sc lows City, IA 52240 " W!glo we endorse the concept of an open channel we raise the following corn eros. 1. Why does the proposed ~hannel not follow Ihe lot lines and/or power line easement as in previous ,Ji.,~ssiem? Would the utility easement be relocaled? Surely lira ovedz~ utility em roached upon 3225 md 3229 Frk:ndsl~p properlies. The newel owner of 3328 planl~d Ire~ almost UlXm I!~ properly l/he. That in~ Iocal~d ~e~w of tamil easement away from ~ property lines furlher Ohio 3225 and 3229 Friendship.. 3. For years w~ have assumed the old wc~p~g willow tre~ m t!~ lot line sharod by 3299 and 3~3 Fd~p ~ b~ ~ ~ ~ F~, ~d ~ ~~ ~ ~ ~ o~ ~~ ~ ~ ~.% ~ ~ ~ ~ of~ ~ ~m ~ ~ R~o~ ~ m '~ ~ ~fi~ ~ ~) ~ ~d ~ ~ ~~. ~&gup ~~of~ m ~~ Daic Shires Shamrock Drive and Friendship Street Creek Channel Improvement Project 5-Year Design Proposed Channel Improvements Phone Comments (As of 4/3/97) Nuno (3237 Friendship Street) Randall (3328 Shamrock Drive). Arens (3222 Shamrock Drive) Lehman (3225 Friendship Street) Eyeman (Court St. Apts.) Erickson (3228 Shamrock) Wants to see entire project completed from bottom to top, don't stop half way. Would like to see it done right the first time with the 100-year design. Gave permission to remove any trees on his property to get the project done. Wanted to know of existing sites where reno mattresses were used (Sites were toured with a member of the JCSWCD). Prefers more natural methods of channel stabilization like brush and trees. This plan is better than the previous two, but still not completely satisfied. Does not like this option. Would prefer to see the channel located on the north property line. Prefers the 100-year design. Prefers to have creek centered on the south property' line. Doesn't want power poles or creek moved any further onto his property. Prefers an open channel. Remove the willow tree located at the storm sewer outlet at station 5+50. Upset at the amount of yard waste that is dumped into the channel upstream of his property. Wondered which culvert needed to be cleaned out and why it would cost $24,000. Does not like the new "backed-off" design. Prefers that the improvements be centered on his northern property line. Gave permission to remove trees located on his property in order to do this. (4/7/97) THE UNIVERSITY OF IOWA November 22, 1996 Jeff McClure Engineering 4 ! 0 E. Washington Iowa Cid', IA 52240 Yesterday, as you requested, I walked the litfie stream between Shamrock and Friendship Streets, and would like to offcr the following observations and opinions. Siltation along the near-stream portions of the drainagev, ay appears to average about 4-6 inches accumulation over the past 20 years. This is based on places I can member from the early 1970's, like my old garden plus assorted fences, posts and culverts. This is a slmver rate than the 4-5 feet which have accumulated along many eastern Iox~a streams in the past 150 years of agriculture. More importanfiy, the future silt production rate from the watershed should drop off dramatically because the entire watersbed is now paved and sodded. The pair of new stormwater basins a half mile upstream should also help reduce future silt loads. Floodv, ater quantities, however, will continue to be significant because so much of the landscape surface of the upfiow watershed is noxv impermeable. The upfiow basins will help trim peak flow levels. Neither the proposed ditch nor the proposed pipe are appealing to me for the following reasons: · Both will quickly pass on high flows further downstream, which merely transfers the problem to someone else rather than solving it. The City philosophy' should be to hold stormx~ater m place on the watershed as long as feasible. On most of the Shamrock and Friendship bac ,kyards, storing floodwater occasionally for a day or so, has done, and will do no harm. Both the pipe and the ditch option would remove most of the trees xvhich visually separate backyards between the two streets. It would require another quarter-century ofgrox~ to regain this amenity. · Only a few homes are actually vulnerable to flooding so both are pricey options with questionable cost-benefit ratios. Therefore, permit me to suggest an alternative, which in general would be to deal with individual and localized problems along the creek. Five items x~hich I think might be of interest to the residents are: Depar~nent og Geolo~/ 121 Tn~midge Hall Iowa City, Iowa 52242-1379 319/335-1818 FAX 319/335-1821 For homes with walkout basements below the 1 O0 year flood level, small raised benns can be built into the landscaping around the back door or patio, and let the waters occupy the rest of the yard for a day or two until they. subside. The abrupt right angle bend imposed on the creek where it tums to go under Shamrock Drive is an invitation to an erosion problem on the outside of the turn. The pile of concrete rubble there now is toppling and unsightly. This corner could be rebuilt with stone slabs or gabions to be much more erosion proof. With some appropriate plantings these could also become reasonable incon.spicuous. Where the pipe emerges form beneath the parking lot on the upstream end of the reach, it is diverted slightly toward the Shamrock side by an enlarging clone of willows. If this is of concern to the Shamroc~ owner, the creek could be recentered on the property line with a backhoe and then kept there by planting another small patch of willows on that side also. The trash rack on the downstream end of the reach is partially clogged with sticks and leaves. If the neighborhood would keep the grate and the floodway cleaned up, it would ease the passage of excess water. If the two new upstream stormwater basins had vertical perforated risers installed, the basins would hold more floodwater a little longer and reduce the flow-rate through the Shamrock/Friendship back yards. (l have not studied these basins in detail, there might be contraindications) Collectively, all of these should cost considerably less than either the pipe or ditch and might be more acceptable to a majority of the residents. Sincerely, Lon D. Drake Professor of Geology Drive and Friendship Street Creek Channel Improvement Project S-Yenr Design Proposed Channel Improvements Phone Comments (As of 4/3/97) NilnO Wants to see entire project bottom to top, like to see it done fight the the 100-year design. t~move any trees on from Would with Wanted to __ sites where r~no used (Sites were toured with JCSWCO). Prefers mor~ stab'dization like two, but still not completely Arens (3222 Shamrock Drive) Lehman (3225 Friendship/~) Eyeman (Court St. Apts.) like this option. Would prefer to located on the north property ;the 100-year design. Prefers to property line. creek moved Prefers an open willow tree located at station 5+50. creek centered on the south power poles or onto his property. Remove the amount of yard the channel rs,or, cam of his 1~o1~, t~. Wondered which culvert L to be cleaned out and why it would cost S24,000. Date: April 2, 1997 _JCCOG memo To: Iowa City City Council From: Jeff Davidson, Transportation Planner ~,,// Re'. Extension of Oakdale Boulevard between First Avenue Coralville and County Road W-66 (Dubuque Street); proposed corridor protection agreement At your April 7 work session I will be meeting with you to discuss the alignment study for the extension of Oakdale Boulevard between First Avenue and County Road W-66. Last year when the JCCOG Urban Area Policy Board amended the JCCOG Arterial Street Plan to include the extension of Oakdale Boulevard between First Avenue and County Road W-66, they directed JCCOG staff to coordinate an alignment study for the proposed street extension. W~h the assistance of RUST Environment and Infrastructure Inc., the alignment study has been completed. The study, involving representatives from Coralville, Iowa City and Johnson County, analyzed potential alignments and developed a recommendation for a preferred alignment. Following is a summary excerpted from the final report, which compares the final alignment altematives and provides rationale for selection of the consultant's preferred alignment. The enclosed color figures show the location of the four final alignment altematives, and the sens'¢,Jve environmen- tal features that were considered in the analysis. Although the study corddor is between First Avenue and County Road W-66, consideration was given to the eventual extension of Oakdale Boulevard across the Iowa River to Prairie du Chien Road. In addition to our rneeftng on April 7, I will also be meeting individually with the Coralville City Council and the Johnson County Board of Supervisors to see if there is interest in a corridor preservation agreement similar to what we worked out for the extension of Highway 965. It is my recommendation that you enter into such an agreement, as I believe it will be several years until the eastem part of the corridor is fully developed and Oakdale Boulevard extended to County Road W-66. In the meantime the corridor preservation agreement would ensure that development does not take place which would later make it expensive to purchase the right-of- way needed for the Oakdale Boulevard extension. A joint staff committee from Coralville, Iowa City, Johnson County and JCCOG has met twice to discuss the consultant's recommended alignment, which is alignment S4C on the color figures. Although S4C is expensive relative to the other alignments, the consultant has determined that it is favorable with respect to the impact on the environment. The Muddy Creek floodplain is an area of extensive weftands. In addition to alignment S4C, our staff committee is of the opinion that the proposed corridor preservation agreement should also preserve alignment S2C. The S2C alignment is identical to S4C in the west half of the corridor. In the east half of the corridor it diverges to the north of the S4C alignment. Staff is of the opinion that both of these alignments are reasonable from an engineering and environmental perspective to be preserved for future decision making. Bring any questions you have to the April 7 work session. cc: Steve Atkins Kadn Franklin Chuck Schmadeke Rick Fosse Oakdale Boulevard Ezten~ion Coralville, Iowa City and Johnson County. iowa EXECUTIVE SUMMARY This location study evaluated alternative routes for a new, one-mile roadway that would extend existing Oakdale Boulevard eastward from First Avenue in Coralville to County Road W66 in rural Johnson County. This road extension is planned to provide east-west traffic service for through traffic and local access to this rapidly developing residential area. In the long-term, this roadway may continue eastward across the Iowa River to connect with the arterial street network in the northeast metro area. Major factors affecting road location that were considered in the development and evaluation of alternatives in this corridor included: Social Factors: Existing Northwood Estates Residential Subdivision Planned Dovetail Subdivision Several Rural Residences on Acreages Scenic Views for Residents Potential for Traffic Noise Impacts to Residents River Products Quarry - Active Quarry Natural Features: Good Stand of Upland Woods on Dovetail Property Floodway and Flood Plain of Muddy Creek Forested Wetlands Along Muddy Creek Greenbelt and Animal Travel Corridor Along Muddy Creek Potential for Threatened or Endangered Species in the Upland Woods and Wetlands Engineering and Design Factors: Roadway Curvature and Profile Grades Sight Distance and Other Safety Factors Intersection Location and Design Traffic Service: Traffic Service for Through Traffic Relationship to Land Development and Local Access Potential Effect on Existing Streets Costs: Construction Costs January 1997 Oakdale Boulevard E~tensdon Coralville, iowa City and Johnson County. Iowa Long-Range Iowa River Crossing: Impacts on Wetlands in the Iowa River Flood Plain Iowa River Floodway Crossing Height and Cost of New Bridge Over Iowa River Residential Displacements Eleven alternatives were developed and analyzed. Of these, five were selected for further in-depth analysis and cost comparisons. The project biologist walked the natural areas along these five alternatives to evaluate habitat potential. The multidisciplinary project team, consisting of a transportation engineer, biologist, and hydrologist, recommended the southernmost alternative, Alternative S4C, because it has the best balance of engineering design features, good traffic service and protection of the social and natural environment. Although this alternative has the second highest costs of the five considered. it is possible that this cost can be substantially reduced by shortening the bridge lengths over Muddy Creek. A hydraulic study of Muddy Creek is needed before the bridge lengths can be accurately determined. s~tt~n~,-,.~.rr.r 2 danuar3. ' 1997 Oakdale Boulevard Extension Coralville., Iowa City and Johnson County. Iowa One cost which may be highly variable is in the bridges across Muddy Creek in Alternative S4C. The estimate in this report is based on spanning the entire floodway, with bridge lengths of 360 feet and 470 feet, respectively. A hydraulic analysis of Muddy Creek would be the next recommended activity to detcrmine if these bridges can be shortened. SUMMARY The foregoing analysis provides detailed information on the characteristics of each final alternative. To select a preferred route. consideration should be givcn to the functional and traffic service needs in this corridor, as well as the natural and social impacts and costs of constructing each alternative. The alternatives are compared on the major evaluation factors in Table 7 and Figures 7 and 8. The most significant differences among the alternatives are summarized as follows. North Alternative - N3 · · · · · · · · · · · Highest Maximum Grade (4%) Lowest No Passing Zone (50%) Least Desirable Traffic Service for "Through" Traffic Least Wetland Impacts No Floodway Crossing/Least Flood Plain Fill at Muddy Creek Greatest Amount of Upland Woodland Taken Only One That Displaces Homes (2) Proximity and Scenic Impacts to Residences Cuts and Fills Limit Opportunities for Side Streets Unknown "Fit" With Future Subdivision Development of the Area Least Compatible for Direct Extension Across Iowa River South Alternative - S2C · · · · · · · · · Cneatest Length Exceeding ! ° Curve (76%) Longest Alignment (0.98 Mile) Possible Creek R¢!ocation and Floodway Modification Needed Large Amount of Wetlands and Woods Impacted Greatest Length Through Protected (>40%) Slopes Encroachment on Banks of Muddy Creek No Residential Displacements Proximity and Scenic Impacts to Existing and Future Homes in Subdivisions Severs Two Residential Acreages South Alternative - S3CA Highest Construction Cost - $3,562,700 Requires 950-Foot Bridge Over Muddy Creek ~;;fm~Sddd~ n:x 20 danua~' 1997 Oalutale Boulevard F. ztension Coralville, iowa City and Johnson County. Iowa · · · · · · Least Wetland Impact No Channelization of Muddy Creek or Overflow Channel Least Amount of Slopes Greater Than 18 Percent No Residential Displacements Scenic Impacts to Residents Severs Two Residential Acreages South Alternative - S3CB · · · · · · · Greatest Wetland Impact Largest Floodway Fill No Channelization of Muddy Creek Overflow Channel in Muddy Creek Flood Plain Required Least Amount of Slopes Greater Than ! 8 Percent No Residential Displacements Severs Two Residential Acreages South Alternative - SAC · · · · · · · Only Alternative That Avoids Wooded Ravines Little Impact to Greenbelt Corridor Along Muddy Creek Little Impact to Threatened and Endangered Species Habitat Only Small Amount of Wetland and Flood Plain Woods Taken Similar Geometry and Traffic Characteristics as Alternative S3C No Channelization of Muddy Creek or Overflow Channel Second-Highest Construction Cost ($3,276,400); However a Hydraulic Analysis of Muddy Creek May Show Reduced Bridge Lengths and Costs No Residential Displacements Only Alternative That Does Not Take Any Right-of-Way From Residential Property Comparison of Northern and Southern Alternatives East of County Road W66 (Dubuque Street) · · · · · N3 Has the Most Unfavorable Topography for Construction of Roadway and River Bridge N3 Would Pass Through the Most Flood Plain N3 Would Require the Highest Iowa River Bridge N3 Would Pass Through Twice As Much Wetland Area as the Southern Alternatives N3 Would Displace Two Homes, in Addition to Those Listed Above, Compared to None for the Southern Alternatives Because of the above factors, the most feasible way to continue N3 to the east would be to follow the County Road W66 corridor for about 0.4 mile to the south to cross the Iowa River. January ! 997 Oakdale Boulevard E. zten~ion Corah, ille. iowa City and Johnson County. Iowa Recommendation Based on a review of all factore, it is the recommendation of the project team that Alternatives N3, S2C and S3CA be eliminated from further consideration. The rensoning for such a decision has been detailed in the foregoing discussion. Of the two remaining alternatives, the project team recommends Alternative S4C over S3CB as it offers the most desirable balance of engineering factors, good traffic service and lesser impacts to the natural and social environment. Specific benefits of this ahemative compared to S3CB are: · Least proximity and scenic impacts to residential properties. · No displacements or right-of-way required from residential properties. · Small amount of wetland impact. · Least impact to potential habitat for threatened and endangered species. · Least impact to the greenbelt corridor along Muddy Creek. · Lowest polx.-ntial for interruption of animal travel corridors and deer-vehicle accidents. Very litfie upland or flood plain woods would be taken and no wooded ravines would be crossed. Crosses Coun~t Road W66 at good location, allowing a future extension across the Iowa River. Provides good traffic service for "through" traffic and good potential for local access connections. Provides good design standards and oppommities for passing zones consistent with the topography. · Would not require widening of County Road W66 to the north. One disadvantage of Alternative S4C is the estimated construction cost, which is the second highest of the alternatives considered. If Alternative S4C is selected, it is recommended that a hydraulic study of Muddy Creek be conducted and that different bridge lengths be evaluated for their backwater effect and possible approval. By shortening the bridges below the full floodway length, a substantial reduction in the consu~ction cos~ could potentially be realized. ~, t~v~.a.~. n:r 22 January 1997 OalMai~ Badeyard Eztemio~ Coraivili~. lowa City and dohmon Co~ty. Iowa TABLE 4 OAKDALE BOULEVARD EXTENSION ENVIRONMENTAL FACTORS COMPARISON OF ALTERNATIVES Evalu~ion Factors* Total Right-~f-Way (Acres) Wetland Im!~m F~ A~ To~l A~ of No. of S~ C~n~ A~ of I~Y~ ~ ~n F~I~ (A~) ~ of FI~ ~ fire) No. of W~ ~v~ C~ A~ of~ ~ W~** (A~) ~ of Up~ W~ (~) To~l W~nd A~ Im~ (A~) P~i~ Pot~l ~mt~ ~d ~d~ S~ Habitat ~_.~___~es Witbi~ 200 Feet of R~dw~y Edge . :,~/~~)~md~nSlop~ (Feet): ~) ' F~ ~ ~p~ in T~ 3. '* Incl~ f~ w~. N3 S2C 19 !? Altcmalive S3C A B 15 S4C 0.7 1.4 1.2 1.2 1.4 0 3.6 0.5 5.1 0.6 0.7 5.8 1.7 6~ ~0 I I 3 3 3 I.I 6.9 4.3 7.4 5.7 0 ~d)O 900 900 620 No Yts No Y~s No 2 2 ! I 0 0 3.9 1.2 6.3 0.7 4.7 2.9 0.9 0.9 1.6 4.7 6.8 2.1 7.2 2...3 No No No No No Major Minor Major Minor No Impacts Impacts Impacts Impacts 2 0 0 0 0 3 2 I I 0 S S 4 4 2 3 2 2 2 0 25O 60 90 40O 474 0 250 290 495 60 20 345 90 250 2OO 9O 54O ~, ,~.~- r~-~ January 1997 Oa/m~, Bmdeuard Kzu~ion Corah,///e. Iowa C/O' and Jobmort Cornsty. Iowa TABLE $ OAKDALE BOULEVARD EXTENSION FINAL ENGINEERING EVALUATION I) A~litio~ Lmgth ~o get ~o 5outl~m Oussing Maximum Cu~u~z 2) I~rczm E~ Maximum Grade i,.m~csiM ,,i,q. la I) Far~ A~--,.~,~ 2) ~ Road W(,6 S3C N3 S2C A B 0.90 0.9~ 0.94 0.94 0.9,i 0.44 0 0 0 0 6' 6' 6° 6° 6' 24'/. 76% 43% 43% 47'/. 4.0% 2.0% 2.2% 2.2% 0.9% 313(,, 0% 0% 0% NA NA 950' NA 3M)' and 470' 7 7 4 6 4 ~.~~,. January1997 Oal~ale Bosdevard E. tten~ion Caralvill~ Iowa COy and Johnson County, io~a TABLE 7 OAKDALE BOULEVARD EXTENSION COMPARISON OF COSTS AND MAJOR EVALUATION FACTORS FOR THE FIVE FINAL ALTERNATIVES IEngineering Traffic Alternative Cost* Natural** Social*** Feasibility Service N3 2.70 Good Poor Fair Poor S2C I .g9 Poor Poor Fair Fair S3CA 3.56 Fair Fair Good Good S3CB 2.39 Poor Fair Good Good S4C 3.28 Good Good Good Good * In million dollars. Considers impacts to wetlands, woodlands, threatened and endangered species, greenbelt corridor along Muddy Creek and erosion potential. Considers displacements of homes, severances of residential properties, relationship to existing or planned subdivisions, and noise and scenic impacts to adjacent homes. January 1997 City of Iowa City MEMORANDUM Date: To: From: Re: April 4, 1997 The Honorable Mayor Naomi Novick and Members of the City Council Misha Goodman-Herbst, Animal Shelter Supervisor Dennis Mitchell, Assistant City Attorney ~ ~.~ Pet Animal Control Ordinance Attached is the revised draft of the Animal Control Ordinance. Changes from the current animal control provisions are highlighted in bold. A committee of citizens reviewed the previous lists of prohibited and restricted animals and changes were made to those lists as a result of their review. If you have any questions, please feel free to give call Misha at ext. 5295 or Dennis at ext. 5030. Attachments CC: Linda Newman Woito, City Attorney Steve Atkins, City Manager R. J. Winkelhake, Chief of Police Captain Tom Widmer, Police Dale Helling, Assistant City Manager Marian Karr, City Clerk I. Title 8, Chapter 3, entitled "General Animal Regulations", Section 1, entitled "Defini- tions" is hereby amended by deleting the definition of "Exotic Animals". II. Title 8, Chapter 3, entitled "General Animal Regulations, is hereby amended by deleting Section 3, entitled "Cruelty to Animals", and substituting a new Section 3, entitled "Animal Neglect", to read as follows: A. No person shall neglect, abandon, abuse, torture, torment, mutilate, overwork, overload, beat, kill or cause the death of any animal by any means which causes unjustified pain, distress, or suffering or fail to provide any animal with adequate care, food, water, exercise, sanitation, space, indoor and outdoor shelter or veterinary care; nor shall any person transport any animal in or upon any area of a vehicle which is not enclosed. Animals which are transported in areas of vehicles which are not enclosed shall be cross tethered or restrained in such a manner as to prevent the animal from being thrown from the vehicle. B. 1. A law enforcement or animal control officer, after consulting with a veterinarian licensed pursuant to Chapter 169, Code of Iowa, may rescue a neglected animal as provided in this section. The officer may enter onto private property to rescue a neglected animal if the officer obtains a search warrant issued by a court or enters onto the premises in a manner consistent with the laws of State of Iowa and the United States, including Article I, section 8, of. the Constitution of the State of Iowa, or the Fourth Amendment to the Constitution of the United States. 2. If an animal is rescued pursuant to this section, the City shall provide for the maintenance of the neglected animal at the City shelter. The City may contract with an animal care provider for the maintenance of the neglected animal. The City shall post a notice in a conspicuous place at the location where the animal was rescued. The notice shall state that the animal has been rescued by the City pursuant to this section and Section 717B.5, Code of Iowa. The local authority shall pay the animal care provider for the animal's maintenance regardless of proceeds received from the sale of the animal or any reimbursement ordered by a court pursuant to section 717B.4, Code of Iowa. 3. The animal shall be subject to disposition as required by a court pursuant to Section 717B.4, Code of Iowa. C. The disposition of a neglected animal rescued by the City shall occur as provided in Section 717B.4, Code of Iowa. Ill. Title 8, Chapter 3, entitled "General Animal Regulations", Section 4, entitled "Prohibited Acts and Conditions" is hereby amended by deleting subparagraph F, entitled "Exotic Animals". IV. Title 8, Chapter 4, entitled "Pet Animal 'Control" is hereby amended as follows: Ao The title of Chapter 4 is amended by substituting the title "Animal Control" for "Pet Animal Control". B. The title of Section 8-4-5 is amended by substituting the title "Nuisances" for "Pet Nuisances". 2 C. The definition of "Pet Animal" is hereby deleted from Section 8-4-1. D. The word "pet" is hereby deleted from the following sections: 8-4-2A, 8-4-2C, 8-4- 3E(3), 8-4-4A(1), 8-4-4C, 8-4-5A, 8-4-5C, 8-4-5D, 8-4-5E, 8-4-8B, 8-4-8C, 8-4-8D(1 ), 8-4- 8F, 8-4-8G(1), and 8-4-8G(2}o V. Title 8, Chapter 4, Section 1, entitled "Definitions" is hereby amended to read as follows: DEFINITIONS: As used in this Chapter, the following definitions shall apply: Animal: Any living creature, domestic or wild, except a human being. Animal Acts or Exhibitions: Any display containing one or more live animals which are 'exposed to public view for entertainment, instruction, or advertisement. Boardin.~ Kennel: Any commercial place or establishment, other than the municipal animal shelter, where dogs or cats or other animals not owned by the proprietor, owner, or person in possession of the premises are sheltered, fed, watered and generally cared for in return for consideration or a fee. Breeder: Any person who causes the breeding of a male or female dog or cat, or makes or allows a dog or cat to be available for breeding, or any person who offers to sell or give away a puppy or kitten that is a direct offspring of their adult dog or cat. All breeders must possess a valid permit issued by the Division of Animal Control= Cat Kennel: Any lot, building, structure, enclosure or premises where five (5) or more cats over the age of four (4) months are kept or maintained. Circus: An event or performance which charges members of the public an admission fee to watch trained lions, tigers, elephants, or other animals perform under the whip or command of a ringmaster, trainer, or handler. Circuses where animals are used shall not be allowed within the city limits. City Pound: Any public animal shelter or pound established or maintained by the City which may include any private or charitable organization or facility leased by the City or with whom the City has a contractual agreement for impoundment services. Commercial Kennel: A place or establishment where the owner or employees perform grooming or training services for dogs or cats in return for a consideration or fee. Defilement: To foul, dirty, pollute or make filthy, either by the pet animal's body or wastes or by the animal carrying or dragging any foul material. Doa Kennel: Any lot, building, structure, enclosure, or premises where four (4) or more dogs over the age of four (4) months are kept or maintained. Do.q or Cat Show: Any place where dogs or cats are being exhibited and/or judged. Guard/Attack Do.q: A dog trained to attack persons upon the command of its master or custodian or upon the actions of an individual. Leash: A rope, line, thong, chain or other similar restraint, not more than six feet (6') in length, of sufficient strength to hold the animal in check. Livestock: an animal belonging to the bovine, caprine, equine, ovine, or porcine species; ostriches, rheas, emus; farm deer, as defined in Section 481A.1, Code of Iowa; or poultry. Molest: Includes not only biting and scratching a human or other animal, but also any annoyance, interference with or meddling with any such human or animal. Motion Picture, Television, or Theatrical Performance: Any place or performance where one or more animals are used in the production of any motion picture, television, radio or theatrical performance, whether for entertainment, instruction, or advertising. Owner: In addition to its ordinary meaning, includes any person who owns, keeps or harbors an animal. Pet ShoD: Any place of business or other commercial establishment where animals are bought, sold, exchanged, or offered for sale. Pi.cleon or Dove Loft: Any cage, loft, or enclosure where five (5) or more pigeons or doves are kept or maintained. Private Property: All buildings and other property owned by a private person, including buildings, yards and service and parking areas. Prohibited Animals: The following genus/species of animals are hereby declared to be prohibited: (1) Canidae within the order Carnivora (e.g., wolves, wolf-dog hybrids, coyotes, coyote-dog hybrids, foxes, jackals), but excluding Canis Familliaris, the domestic dog. (2) Felidae within the order Carnivora (e.g., lions, tigers, jaguars, leopards, cougars; lynx, ocelots, bobcats, jungle cats), but excluding Fells domesfica, the domestic cat. (3) Procyonidae within the order Carnivora (e.g., coatis, pandas, raccoons, Procynonids). (4) Ursidae of the order Carnivora (e.g., black bears, brown bears, grizzly bears, polar bears). (5) Chiroptera (e.g., bats). (6) Cetacea (e.g., whales, dolphins, porpoises). (7) Pinnipedia (e.g., seals, sea lions, walrus). (8) Sirenia (e.g., sea cows, manatees). (9) Primates, including all families, (e.g., Cebidae, Cercopithecidae, Callithricedae, Pongidae, Lemuridae, Lorisidae, Tarsiidae, Colobinae, Hylobatidae, Pongidae; (e.g. monkeys, baboons, marmosets, tamarins, capuchin, chimpanzees, orangutan, gorillas, apes)). (10) Formicidae within the order Hymenoptera(e.g., fire ants). (11 ) Apidae; specifically Africanized strains of the Apis Mellifera honey bee. (12) Proboscidea, Hyracoidea, Tubulidentata (e.g., elephants, hyraxes, aardvarks). (13) Edenrata, Pholidota (e.g., anteaters, sloths, armadillos). (14) Marsupialia (e.g., kangaroos, wallabies, koala), except for sugar gliders. (15) Crocodylidae of the order Squamata (e.g., crocodiles, alligators, caimans, gavials). (16) Helodermatidae of the order Squamata (e.g., gila monsters, beeded lizards). 4 (17) (18) (19) (20) (21) Crotalidae, Viperidae, Elapidae, Opisthoglyphous Colubridae, and all other orders which include poisonous or venomous reptiles (e.g., rattlesnakes, vipers, corals, copperheads, cottonmouths, moccasins, sea snakes, puff aders, malagasy hognoses). Eunectes of the order Squamata (e.g., green anaconda). Python Sebae, Python Reticulatus, Python Molorus, Morelia Amethystina of the order Squamata. Venomous Spiders of the families Teridiiae and Loxoscelidae respectively, and scorpions of the order Scorpiones~ excluding pandinus imperator (emperor scorpion). All wild animals indigenous to the State of Iowa, as defined in Chapter 481A, Code of Iowa. Pubiic Property: Buildings, right of way or other public property owned or dedicated to the use of the City and other governmental entities. Restricted Animals: The following genus/species of animals are hereby declared to be restricted: (1) Ferrets. (2) Iguana iguana, lizards of the order of Chamaeleontidae, and lizards of the genus Varanus and species Komodoensis, Salvadorii, Salvator, Niloticus, Albigularis, and Indicus. {3) Vietnamese Pot-Bellied Pigs (also subject to zoning requirements). (4) Ostriches, Emus, Rheas, and Peafowls (also subject to zoning requirements). (5) Artiodactyla and Camelidae, including camels, alpacas, llamas, and vicuna (also subject to zoning requirements). (6) Sugar gliders. (7) Other small livestock-type animals (also subject to zoning requirements). Rodeo: A contest, exhibition or competition which charges members of the public an admission fee to watch the skill of contestants or entrants in horsemanship where lassoing is performed involving cattle, horses, bulls, goats, pigs, and wild bovine and/or where contestants ride wild bulls or wild horses for public entertainment. Veterinarian: A person duly licensed by the State of Iowa to practice veterinary medicine. Veterinary Hospital: An establishment regularly maintained and operated by a veteri- narian for the diagnosis and treatment of diseases and injuries to animals and which may board animals. Vl. Title 8, Chapter 4, Section 2A is hereby amended to read as follows: It shall be the duty of the Director of the animal Control Facility ("Director"), together with animal control personnel, to enforce the provisions of the Chapter and animal-related regulations of the Code of Iowa, as amended, and to impound any animal found running at large as defined herein or neglected as provided in Section 8-3-3 of this Code. The animal control personnel shall provide adequate and wholesome food for animalsimpounded, shall provide careful and humane treatment toward such animals and shall also provide for the disposition of animals in a manner deemed appropriate by the City. VII. Title 8, Chapter 4, Section 2B is hereby amended to read as follows: The personnel of the Division of Animal Control of the City of Iowa City are designated as the official agents of the City for the purpose of issuing animal licenses and permits, and collecting fees pursuant to this Chapter. VIII. Title 8, Chapter 4, Section 3B is hereby amended to read as follows: Every owner of a dog or cat over the age of four (4) months shall procure a City animal license each calendar year or within thirty (30) days of the animal being brought into the City. IX. Title 8, Chapter 4, Section 3C(1) is hereby amended by deleting "ferret" from the requirements of the section. Xo Title 8, Chapter 4, Section 3E(5) is hereby amended by deleting the word "duplicate" and replacing it with the word "replacement". Xl. Title 8, Chapter 4, Section 31, entitled "Exceptions", is hereby amended to read as follows: Exceptions: The licensing provisions of this Chapter shall not be applied to animals whose owners are nonresidents temporarily within the City or animals brought into the City for the purposed of participating in any animal show. Owners of animals which are trained to assist them with their disabilities shall not be charged a fee to license said animals, although said animals are still otherwise subject to the licensing provisions of this Chapter. Xll. Title 8, Chapter 4, Section 5B, entitled "Noisy Animals", is hereby amended to read as follows: No person shall cause or allow any animal under their care, charge, custody, or control to emit any noise which annoys, distubs, offends, or unreasonably interferes with the comfortable enjoyment of life or property of the neighborhood or general public, The provisions of this section shall not apply to a commercial establishment which is permitted pursuant to the Zoning Code. XlII. Title 8, Chapter 4, Section 6 is amended to read as follows: A. No person shall keep or maintain an animal declared to be prohibited under this Chap- ter. Indigenous wildlife rehabilitators who possess required United States Fish and Wildlife permits, required Iowa State Department of National Resources permits, and a valid permit issued by the Division of Animal Control of the City of Iowa City may maintain wildlife for rehabilitation purposes. Furthermore, a prohibited animal which is properly and appropriately restrained may be transported to a veterinarian for emergency medical care or treatment and may remain within the confines of the veterinary clinic as long as the animal is receiving medical treatment. B. No person shall keep or maintain an animal declared to be a restricted animal under this Chapter without a valid permit issued by the Division of Animal Control of the City of Iowa City, C. Pigeon lofts and dove lofts are prohibited within the City. Circuses and rodeos are prohibited within the City. 6 E, Animals at Large Prohibited: 1. No animal shall be found at large within the City at any time. A properly licensed animal shall not be deemed at large if: a. it is tethered or on the enclosed premises of the owner; or b. It is tethered or on the enclosed premises of another person with the knowl- edge and consent of that person; or c. It is under the control of a person competent to restrain the animal, either by leash or properly restrained within a motor vehicle or enclosed within a structure. 2. Notwithstanding the provisions of this subsection A, any animal shall be deemed at large at any time when the animal is attacking humans, other animals, or destroying property or is on any public property, except when under restraint as set forth above. In addition, any female animal in estrus shall be deemed at large at any time, except: a. When housed in a building completely enclosed; or b. When housed in a veterinary hospital or boarding kennel licensed or registered with the State; or c. When on the premises of the owner, provided the area in which such animal is located is completely enclosed by a fence or other structure having a height of at least sixty inches (60"); or d. When under the control of a person competent to restrain the animal, either by leash or properly restrained within a motor vehicle. F. On Private Property: No animal shall be taken, allowed or permitted on private property not owned by the owner of the animal without the permission of the person owning such property or the person in possession or control thereof. G. In Food Establishments: No animal shall be allowed, taken or permitted on or in any building, store, restaurant or tavern where food or food products are sold, prepared or dis- pensed to humans other than the owners thereof, except for animals properly trained and certified to assist persons with disabilities while such animals are acting in such capacity. H. Tying Animals: No animal or livestock shall be tied by any person to a utility pole, parking meter, building, structure, fence, sign, tree, shrub, bush, newspaper or advertising rack or other object on public property or tied on private property without the consent of the owner or person in possession or control thereof or tied in such a manner as to intrude onto a public sidewalk or street or inhibit legal entry onto property, except for animals properly trained and certified to assist persons with disabilities while such animals are acting in such capacity, I. Solid Waste Removal: Any person who shall walk an animal on public or private property shall provide for the disposal of the solid waste material excreted by the animal by immediate removal of the waste, except for animals properly trained and certified to assist persons with disabilities while such animals are acting in such capacity. J. Pet shops displaying, selling, or transferring turtles or iguanas must display in public view a notice of warning regarding.the transmission of Salmonella. XlV. Title 8, Chapter 4, Section 8C, entitled "Notice of Impoundment" is hereby amended to read as follows: Not later than two (2) calendar days after the impoundment of any animal the owner, if known, shall be notified of such impoundment. 7 XV.. Section 8-4-9 is amended to read as follows: FEES: The following animal fees shall be set by resolution of the City Council: permits, delinquent permit fees, licenses, delinquent license fees, boarding of impounded animals, owner reclamation of impounded animals, adoption of impounded animals, and acceptance of animals voluntarily surrendered for adoption or disposal. XVI. Title 8, Chapter 4, Section 1 1, entitled "Owner's Responsibility" is hereby deleted and a new Section 1 1, entitled "Responsibility of Owners" is hereby inserted in Title 8, Chapter 4: The owner of an animal shall be responsible for obtaining licenses, permits, and vaccinations and for the care and control of any such animal as defined Section 8-4-5 of this Chapter. The owner shall be prima facia responsible for any violation of Section 8-4-6 of this Chapter by any animal owned by said owner. XVII. Title 8, Chapter 4, Section 1 2, entitled "Penalties" is hereby renumbered as Section 13 in Title 8, Chapter 4. XVlII. Title 8, Chapter 4 is hereby amended by adding a new Section 1 2, entitled "Permit Required", to read as follows: 8-5-12: Permit Required: A. No person shall, keep, maintain, conduct or operate within the City of Iowa City any animal act or exhibition which charges a fee for admission, cat or dog kennel, cat or dog show, pet shop, restricted animal, boarding kennel, commercial kennel, motion picture, television or theatrical performance where an animal is used, or breed animals without first obtaining a permit therefore from the Division of Animal Control of the City of Iowa City. Prior approval from Housing or Zoning Departments may also be necessary. B. 1. Each application for a permit hereunder shall be in writing upon a form to be furnished by the Division of Animal Control. 2. All permits issued by the Division of Animal Control shall automatically expire one year from the date of issue, unless revoked or suspended 3. Within thirty days after the expiration of any permit, the permittee shall apply for and secure a renewal of the permit in the manner provided for in this Chapter. Failure to renew a permit within the time herein provided shall result in a delinquent fee, in addition to the regular permit fee, as set by the City Council. All applicants shall be furnished with permit rules and regulations at the time the application is made. Permit rules and regulations shall be approved by resolution of the City Council. 4. All permits issued to commercial kennels and pet shops hereunder shall be kept posted in a conspicuous place. C. Upon the filing of an application for a permit or renewal thereof, the Division of Animal Control shall make such investigation and inspection of the animal, and the premises where the animal will be kept, as it deems proper within the law. The Division of Animal Control shall then issue a permit to an applicant unless it finds: 8 1. The keeping of the animal at the place set forth in the application and the conduct or operation of the business for which the permit is requested will violate any law or ordinance of this City, or any law of the State of Iowa; or 2. The keeping of the animal at the place set forth in the application and the conduct or operation of the business for which the permit is requested will constitute a danger to the health, peace or safety of the community; or 3. The applicant has failed to provide any animal in his or her possession, care, or control with adequate food, drink, shelter, or protection; or 4. The premises and establishment where the animal is to be kept is not maintained in a clean and sanitary condition; or 5. The applicant has failed to protect any animal in his or her possession, care, or control from needless suffering, torment, cruelty, abuse, or neglect; or 6. The applicant has had a permit revoked within one year prior to the date of the application; or 7. The applicant has been convicted of any offense involving the violation of Chapters 717A or 717B, Code of Iowa, Section 8~3-3 of this Code, or any provision of this Chapter. D. Any permit issued under this Chapter may be revoked or suspended if after due investigation, the Division of Animal Control and/or the Animal Control Advisory Board finds: 1. The keeping of the animal at the place set forth in the application and the conduct or operation of the business for which the permit was issued violates any law or ordinance of the City, or any law of the State of Iowa; or 2. The keeping of the animal at the place set forth in the application and the conduct or operation of the business for which the permit is requested will constitute a danger to the health, peace or safety of the community; or 3. The permittee, his or her agent, or employee has failed to provide any animal in their possession, care, or control with the proper and sufficient food, 'drink, shelter, or protection; or 4. The permittee, his or her agent, or employee has failed to maintain the premises or caging areas in a clean and sanitary condition; or 5. The permittee, his or her agent, or employee has failed to protect any animal in their possession, care, or control from needless suffering, torment, cruelty, abuse, or neglect; or 6. The permittee has had a permit revoked within one year prior to the date of application; or 7. The permittee has been convicted of any offense involving the violation of Chapters 717A or 717B, Code of Iowa, Section 8-3-3 of this Code, or any provision of this Chapter. 9 E. Waiver of Fees. 1. Permit fees may be waived for licensed non°profit organizations, educational institutions, licensed rehabilitators, dog or cat shows or other animal exhibitions or acts conducted for educational purposes. 2. Permit fees shall be waived for Johnson County Humane Society foster caregivers harboring dogs or cats in their private homes or kennels. This waiver shall apply only to their temporarily-housed foster animals and not to their privately-owned animals. A list of foster homes and foster kennels shall appear on the permit application of the Johnson County Human Society. 3. Permit fees shall be waived for state-approved wildlife rehabilitators who maintain wildlife for rehabilitation purposes or for ongoing care and possess required United States Fish and Wildlife permits and required Iowa State Department of Natural Resources permits. dennis.mit\animal.ord o 10. 11. PERMIT RULES AND REGULATIONS (to be adopted by resolution of the City Council) The applicant when applying for a permit shall furnish the Animal Control Division with a list of the types and maximum number of animals to be kept or used for any purpose. The applicant shall furnish the Animal Control Division with the name, telephone number, and address of a responsible person who has access to the animals and who can be reached during an emergency. The permittee shall notify the Animal Control Division when a change in a permit is required for additional animals being kept or maintained by the permittee. The Animal Control Division may establish the maximum number of animals to be kept or maintained on the premises. The permittee shall report in writing any changes in address, ownership or management to the Animal Control Division at least ten (10) days prior to such change. A. The permittee shall keep records for a period of twelve (12) months for each dog, cat, or restricted animal sold, traded, or given away by the permittee. Records shall include the date of sale or transfer; identification of the animal; names, addresses, and phone numbers of the seller and purchaser or transferor and recipient; the source of the animal; vaccination history; neuter history; and history of prior illness or injury and treatments if known. Records shall be available to an Animal Control representative upon demand. B. The sale or transfer of an animal shall include a signed statement from the seller or transferor attesting to the seller's or transferor's knowledge of the animal's health. Such statement shall include the entire known record on each animal. The permittee shall ~upply animals with sufficient, good, wholesome food as often as the feeding habits of such animals require. The permittee shall supply animals with reasonable access to fresh, clean, potable water at all times. The permittee shall provide animals with proper shelter and protection from the weather at all times. Animals must not be over-crowded nor exposed to temperatures detrimental to their welfare. The permittee shall not allow any animal to be without care or control in excess of seventeen (17) consecutive hours. The permittee shall take every reasonable precaution to insure that animals are not teased, abused, neglected, mistreated, annoyed, tormented or in any manner made to suffer by any person or by any means. 12. The permittee shall not maintain nor allow any animal to exist in any manner that is or could be injurious to it. The permittee shall keep or maintain all animals in such manner as may be prescribed to protect the public from the animals and the animals from the public. 13. Animals which are natural enemies, temperamentally unsuited, or otherwise incompati- ble shall not be quartered together or so near each other as to cause injury, fear, or torment. 14. Female animals in estrus shall not be housed with males, except for breeding purposes. Females with young shall be housed alone unless with other compatible females with young. 15. The permittee shall keep records of all dogs, cats, and restricted animals which are bred and have young while in the custody of the permittee. 16. The permittee shall give working animals proper rest periods at regular intervals. The permittee shall not work or use any animal which is overheated, weakened, exhausted, sick, injured, diseased, or otherwise unfit. 17. Confined or restrained dogs or cats shall be given exercise proper for the individual animal, outside of their regular confinement area. 18. The permittee shall have full responsibility for recapturing any animal that escapes. 19. The permittee shall not display, sell, or give away any animal which bears evidence of malnutrition, ill health, or an unhealed injury. 20. The permittee shall cause each dog, cat, ferret, or pot bellied pig, prior to sale or transfer, to be vaccinated against common diseases related to each specific animal. Pot bellied pigs must be pseudo-rabies tested thirty (30) days prior to sale or transfer. 21. The permittee shall provide sick, diseased, or injured animals with proper veterinary care or shall have the animal disposed of by euthanasia as prescribed by State law. An Animal Control representative may order any animal to be taken to a veterinarian for examination or treatment. 22. The permittee shall isolate sick or diseased animals from healthy animals at all times and segregate them so that the illness or disease will not be transmitted to other animals. 23. The permittee shall immediately notify the owner of any animal held on consignment or boarded if the animal refuses to eat or drink beyond a reasonable period, escapes, becomes injured, sick or dies. In cases of death, the permittee shall retain the body of the animal for twelve (12) hours after notification has been made to the owner. 24. 25. 3 The Animal Control Division may furnish the permittee with printed information regarding animal laws and regulations which shall be provided by the seller or transferor to the purchaser or receiver or new owner of any animal. The permittee shall maintain current City licenses for all dogs and cats over the age of 8 weeks. Pet shops and breeders are exempt from licensing dogs or cats until the age of four (4) months. PET SHOPS AND BOARDING KENNELS RULES AND REGULATIONS Pet shops which maintain, sell, or transfer restricted animals must have a restricted animal permit in addition to a pet shop permit. Boarding kennels which maintain restricted animals must have a restricted animal permit in addition to a boarding kennel permit. Pet shops displaying, selling, or transferring turtles must display in public view a notice of warning regarding the transmission of Salmonella. Pet shops shall immunize dogs, which have not already received such immunization, against rabies (except puppies under four (4) months of age), distemper, hepatitis, parainfiuenza, parvo and corona viruses, and leptospiresis. Pet shops shall immunize cats, which have not already received such immunization, against rabies (except kittens under four (4) months of age), panleukopenia, rhinotracheitis, and calici virus. Pet shops shall maintain current City licenses for all dogs and cats over the age of four (4) months. BREEDERS RULES AND REGULATIONS Breeders shall not publish or advertise the sale or transfer of ownership of any dog or cat unless said publication or advertisement is accompanied by a current breeder's permit number. Breeders shall not own or possess more than four (4) dogs and five (5) cats over the age of four (4) months, unless said person has secured a permit to operate a dog or cat kennel. Breeders shall not allow the breeding of a dog or cat under the age of eighteen (18) months unless said animal must be bred for medical necessity. In such cases a signed veterinary statement is required. Breeders shall not allow the birthing of more than two (2) litter of dogs and cats i.n a twelve month pedod. o 10. 11. 12. 4 Breeders shall not allow the birthing of more than one (1) litter per each female dog or cat in a twelve (12) month period. The Supervisor of Animal Control may authorize, upon written application, the parturition of up to a total of two (2)litters by the same female dog in a twelve (12) month period. Such authorization shall only occur on a one-time basis. Breeders shall not sell any dog or cat under the age of eight (8) weeks. Breeders shall immunize dogs, which have not already received such immunization, against rabies (except puppies under four (4) months of age), distemper, hepatitis, parainfiuenza, parvo and corona viruses, and leptospirosis. Pet shops shall immunize cats, which have not already received such immunization, against rabies (except kittens under four (4) months of age), panleukopenia, rhinotracheitis, and calici virus. Dogs or cats known to have hereditary or congenital defects shall not be bred. Animals known to the owner to have aggressive tendencies shall not be bred. Breeders shall maintain current City licenses for all dogs and cats over the age of four months. PERMIT FEES (to be adopted by resolution of City Council) The Division of Animal Control before receiving and processing any application for the granting of any permit required by this Chapter, shall require the payment of an animal permit fee and any outstanding delinquent fees in the amounts as set by resolution of the City Council. RECOMMENDED FEES: $30 $30 $15 $15 $3O $3O $30 $15 $30 $3O $15 Animal Acts or Exhibitions Breeders Cat Kennel Dog Kennel Dog or Cat Show Motion picture, Television, and Theatrical Pet Shop Restricted Animal Boarding Kennel Commercial Kennel Pigeon/Dove Delinquent fees shall be equal to the original permit fee and shall be paid in addition to the original fee. dennis.mit~animal.reg April 2, 1997 To: City Councilors From: Misha C. Goodman, Animal Control Subject: Animal Control Permit Ordinance Committee The following individuals attended numerous board or city council meetings and showed interest in working on the permit ordinance. Most of the individuals had some sort of expertise or specialized knowledge relating to animal issues in the ordinance. 1. Dr. Shawn Lockhart- Uof I professor, Biologist, Herpetologist, raises his own reptiles and has knowledge of many species, has ongoing relationships and communicates with local breeders and pet shop owners. Local resident. 2. Jim lWalters- Naturalist; blue bird project, tree farmer. He has ties to the animal rights organization at the university. 3. Mark Wedling- Worked directly on the Linn County ordinance, Herpetologist, teacher, animal handler specializing in reptiles. Has ties to pet shop business and breeders. Raises reptiles and breeds. 4. Mary Murphy- Local Attorney and citizen 3. Dr. M.J. Hart- Veterinarian, has treated and examined various exotic mammals and reptiles from private citizens, pet shops, and breeders. Local citizen. 5. Diana Lundell- Advisory board member, Coralville City Councilor, local citizen. 6. JanAshman- Advisory board member, Humane society member, maintains up to 20 cats at a time. local citizen. /011 7. Marty Schafer- Advisory board member, local citizen. 8. Dennis Cowles- Veterinarian, local citizen. 9. Julie Seal- local citizen. It should be noted that Jim Walters was unable to attend meetings however he did send numerous packages with printed material related to ordinance issues. City of iowa City MEMORANDUM Date: March 31, 1997 To: City Council From: City Manager Re: The 900 Block North Gilbert With the recent discussion concerning parking regulations of the 900 block of North Gilbert, some of the correspondence from the neighbors indicated an interest in the street being reconstructed. As I am sure you are aware the current throughway is seal coat and gravel with no base, no curb, gutter, or drainage. Several years ago the issue was raised as to whether this street should be reconstructed to City standards. This process would require a special assessment. Our engineers did a quick estimate of $200,000 to reconstruct the street. Because it is such a steep hill it will be very difficult to meet vertical alignment standards. Additionally, and one of the major concerns that was raised several years ago, such reconstruction to a more passable 'road will undoubtedly increase cut-through traffic through the north side neighborhood from people seeking to avoid the Church and Dubuque intersection. I will copy this letter to the interested resident and, unless we hear otherwise, it would be our intent to maintain the street as is with maintenance associated with a seal coat/gravel thoroughfare. CC: Sid& Bonnie Bradley, 913 North Gilbert The Spence Family, 905 North Gilbert Wayne Peterson, 907 North Gilbert Current Resident, 919 North Gilbert Im~sa3-25.doc City of iowa City MEMORANDUM DATE: TO: FROM: April 3, 1997 City Council City Manager RE: Council Chambers Expanded Use A team of City employees is reviewing the Council Chambers flexibility to be used as a regular conference room as well as continued formal meeting space. Staff from Administration, Cable TV, City Clerk, Government Buildings, Engineering (Architect) and Purchasing are reviewing needs and will recommend changes by May 1, 1997, with completion anticipated July 1, 1997. The scope of the project covers the main floor area. Replace audience chairs with flexible stack chairs. Provide folding tables to expand conference room usage. Carpet the floor to provide better acoustics. Adjust lighting, electrical and cable. Replace fixed podium with a portable podium. Provide equipment storage. We will continue on the noted schedule but feel free to provide any input you may have into the project. Contact Lisa Handsaker or Cathy Eisenhofer with your comments. City of Iowa City MEMORANDUM Date: To: From: Re: April 4, 1997 Mayor and City Council City Clerk Council Work Session, March 17, 1997 - 7:10 PM in Council Chambers Mayor Naomi J. Novick presiding. Council present: Novick, Baker, Kubby, Norton, Thornberry, Vanderhoef. Absent: Lehman. Staff present: Atkins, Helling, Woito, Karr, Franklin, Winkelhake, Goodman, Widmer, Schoon, Schoenfelder, Davidson, Trueblood, Craig. Tapes: 97-48, all; 97-49, all; 97-50, Side 1. City Clerk Karr noted the addition of a motion to accept the continuing disclosure certificate pertaining to the General Obligation Bonds. More information would be provided at tomorrow's formal meeting. REVIEW ZONING MATTERS 97-48, Side 1 PCD Director Franklin presented the following P/Z items for discussion: MOTION SETTING A PUBLIC HEARING FOR APRIL 8 ON AN ORDINANCE AMENDING THE ZONING CHAPTER BY CHANGING THE USE REGULATIONS ON A 3.74 ACRE TRACT LOCATED ON MALL DRIVE FROM COMMUNITY COMMERCIAL (0C-2) TO GENERAL INDUSTRIAL (I-1). (REZ97-0001/ORAL B) MOTION SETTING A PUBLIC HEARING FOR APRIL 8 ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 6, ENTITLED "ZONING," ARTICLE N., ENTITLED "OFF-STREET PARKING AND LOADING," SECTION 1, ENT!TLED.','OFF-STREE, T PARKING REQUIREMENTS,"' TO ALLOW EXISTING FRATERNITY/SORORITY HOUSES TO BE CONVERTED TO ROOMING HOUSES WITHOUT HAVING TO PROVIDE ADDITIONAL PARKING. Go PUBLIC HEARING ON AN ORDINANCE VACATING THE PORTION OF THE ALLEY LOCATED SOUTH OF LOT 2 OF THE A.E. STROHM. ADDITION, GENERALLY LOCATED SOUTH OF BOWERY STREET BETWEEN GOVERNOR AND LUCAS STREETS. (VAC97-0001) 0 PUBLIC HEARING ON AN ORDINANCE AMENDING TITLE 14, CHAPTER 6, ENTITLED "ZONING," CITY CODE, BY REVISING ARTICLE N, ENTITLED OFF-STREET PARKING AND LOADING," TO CHANGE THE REQUIRED NUMBER OF OFF-STREET PARKING SPACES FOR COMMERCIAL USES IN THE CB:5 ZONE. Council Work Session March 17, 1997 Page 2 Em PUBLIC HEARING ON AN ORDINANCE AMENDING TITLE 14, "UNIFIED DEVELOPMENT CODE" OF THE CITY CODE BY AMENDING CHAPTER 9, ARTICLE A, ENTITLED "PARKING FACILITY IMPACT FEE" TO EXCLUDE COMMERCIAL DEVELOPMENT. F= REQUEST FOR VOLUNTARY ANNEXATION OF APPROXIMATELY 140.5 ACRES LOCATED ON THE EAST SIDE OF SCOTT BOULEVARD, NORTH OF HIGHWAY 6. (ANN96-0003/STREB) AMENDING THE ZONING CHAPTER BY CONDITIONALLY CHANGING THE USE REGULATIONS OF APPROXIMATELY 140.5 ACRES, OF PROPERTY LOCATED ON THE EAST SIDE OF SCOTT BOULEVARD, NORTH OF HIGHWAY 6, FROM COUNTY M1, LIGHT INDUSTRIAL, TO C1-1, INTENSIVE COMMERCIAL (38.93 ACRES), AND I-1, GENERAL INDUSTRIAL (101.57 ACRES). (REZ96-0021/STREB) LETTER TO THE JOHNSON COUNTY BOARD OF SUPERVISORS INDICATING THAT THE CITY DOES NOT INTEND TO EXTEND ITS TWO-MILE EXTRAT.ERRITORirAL REVIEW AREA AT THIS TIME AS A RESULT OF THE VOLUNTARY ANNEXATION OF 140.5 ACRES LOCATED ON THE EAST SIDE OF S,COTT BOULEVARD, NORTH OF_ HIGHWAY 6 (STREB). ORDINANCE AMENDING THrE ZONING .CHAPTER BY.DESIGNATING THE EAST COLLEGE STREET HISTORIC DISTRICT, AS A HISTORIC PRESERVATION OVERLAY ZONE, FOR PROPERTY LOCATED ALONG COLLEGE STREET BETWEEN SUMMIT STREET AND MUSCATINE AVENUE. (PASS AND ADOPT) ORDINANCE AMENDING THE ZONING CHAPTER BY DESIGNATING THE COLLEGE GREEN HISTORIC DISTRICE, AS A HISTORIC PBESERVATIO.N OVERLAY ZONE., FOR PROPERTY LOCATED GENERALLY AROUND COLLEGE GREEN PARK, ALONG E. COLLEGE STREET FROM DODGE STREET'TO GOVERNOR STREET, AND ALONG S. DODGE AND S. JOHNSON STREETS BETWEEN E. COLLEGE AND BURLINGTON STREETS. (PASS AND ADOPT) ORDINANCE VACATING GABLE STREET, A DEVELOPED RIGHT-OF-WAY EAST OF SYCAMORE STREET, SOUTH OF LAKESIDE DRIVE. (VAC96-0004). (PASS AND ADOPT) Council Work Session March 17, 1997 Page 3 Kubby noted 'Riverside Drive' needs to be changed to 'Lakeside Drive' in the Consent Calendar 3d(7) item. Lo RESOLUTION APPROVING THE PRELIMINARY AND FINAL PLATS OF MOUNT PROSPECT ADDITION, PART VIII, A 9.02 ACRE, 14-LOT RESIDENTIAL SUBDIVISION LOCATED SOUTH OF LAKESIDE DRIVE AND EAST OF SYCAMORE STREET. (SUB96-0029) RESOLUTION APPROVING A REVISED MANUFACTURED HOUSING SITE PLAN FOR LOTS 3 AND 4 OF SADDLEBROOK, A 44.8 ACRE, 222-LOT MANUFACTURED HOUSING PARK, LOCATED ON HEINZ ROAD SOUTH OF HIGHWAY 6. Franklin indicated she would check on covenants regarding the change from single lots to double. ANIMAL SHELTER RENOVATION-(Consent calendar #3d(6)) 97-48, Side 1 Police Captain Tom Widmer and Animal Control Director Goodman presented Animal Shelter Renovation Project, Phase II Video. City Manager Atkins noted a public hearing is scheduled for April 8. DOWNTOWN STRATEGY COMMITTEE REPORT 97-48, Side 2 Downtown Strategy Committee members Dick Summerwill, John Gross, Gary Lundquist, Shirley Wyrick and Suzanne Gleeson presented the DT Strategy Committee Report to council members. City Manager Atkins and PCD Director Franklin responded to council comments. A city council majority directed Atkins to prepare an action plan to address the five major goals as outlined in the DT Strategy - Iowa City's Vision for Downtown (March 17, 1997). Staff Action: A staff committee will develop an action plan for downtown utilizing the Downtown Strategy Committee report and other documents such as the Downtown Parking Study report. (Arkins) Council Work Session March 17, 1997 Page 4 SCOTT-SIX INDUSTRIAL PARK AND FINANCIAL ASSISTANCE (Agenda item 5f and 5g) 97-49, Side 1 PCD Director Franklin, City Attorney Woito, and Attorney Robert Downer presented information. A city council majority directed staff to initiate the TIF process. DAREPROGRAM 97-49, Side 2 Novick noted council deferred the DARE Program discussion for two weeks. DEER MANAGEMENT COMMITTEE 97-49, Side 2 A city council majority designated the following persons to the deer management committee: City of Iowa City - Lisa Handsaker Iowa City/Coralville Animal Shelter - Misha Goodman Iowa City Police Department - Ron Fort Project Green - Nancy Seiberling Iowa City residents living in area heavily populated with deer - Judy Rhodes & Bud Louis Iowa City residents living in area not heavily populated with deer - Patricia Farrant Animal Rights organizations/Humane Society - Kat Moore Science/Biology/Nature - Doug Jones & Steve Hendrix Iowa Wildlife Federation - Loren Forbes City of Coralville - 2 people Staff Action: Have received names of Coralville representatives: Scott Larson (City of Coralville) and Dave Froschauer (resident). Still awaiting receipt of Johnson County Council Work Session March 17, 1997 Page 5 representative from Board of Supervisors. Initial meeting will be scheduled as soon as member list is complete (Handsaker)o BUTTERFLY GARDEN (Agenda item #15) 97-49, Side 2 City Manager Atkins, Economic Development Coordinator Schoon and ICSC Pres. Jim Larew reviewed the butterfly garden plans as proposed by the ICSC. A city council majority directed staff to proceed. Atkins noted that he will prepare a response to correspondence received protesting the butterfly garden. COUNCIL AGENDA/TIME 97-49, Side 2 In response to Baker, Iowa City Science Center President Jim Larew presented information about locating an IMAX theater at the airport. In response to Baker, a city council majority directed staff to ask the Holiday Inn about expansion plans on Lot 64-1A. (Agenda #7 - IDOT Transit Assistance). Kubby inquired about transit's on-board video system for passenger safety. The City Manager will provide further information. (Agenda #7 - IDOT Transit Assistance). In response to Novick, Atkins stated he will get information regarding proposed downtown shuttle. (3/14/97 Council Packet IP24). In response to Kubby, Atkins stated a response to Wolf's letter regarding sewer lines is being prepared° Kubby noted that she attended the University Graduate Student Senate panel discussion on transportation and the main issue was bus service to family housing. Council Work Session March 17, 1997 Page 6 Norton stated he will report on his visit to West High for viewing of a film at tomorrow's formal meeting. (Agenda item #3f(14)(a)). Norton inquired about North Gilbert Street parking memo and inclusion of that area into upcoming road construction. The City Manager will report back. (Agenda item #3f(10)). Norton inquired about the police survey. Arkins explained he is working with individuals to proceed with the survey. 10. Norton suggested organizing community spirit activities such as a kite weekend or soap box derbies. 11. In response to Thornberry, Atkins explained the Gilbert/Kirkwood Avenue Project was already approved by council. 12. (3/7/97 Council Packet IP12). Vanderhoef stated she liked City Engineer Fosse's proposal to use CDBG money for sidewalk repairs. 13. (3/14/97 Council Packet IP4). In response to Vanderhoef, Atkins said competitive sealed bids were received for the Housing Assistance Maintenance Projects. 14. Novick stated the Stepping Up Project Director Julie Phye is organizing a task force steering committee and will be meeting with Council. 15. Novick noted she attended the National League of Cities Conference and will be sharing information. 16. City Clerk Karr requested agenda items for the Joint City-County-School Board meeting. Meeting adjourned: 10:50 PM wpdata\clerk\3-17inf.wp5 City of Iowa City MEMORANDUM Date: To: From: Re: Mamh 19, 1997 Mayor and City Council City Clerk City Council/Library Board Joint Meeting - 5:00 PM Council present: Novick, Kubby, Lehman. Norton, Thornberry, Vanderhoef. Absent: Baker. Library Board: Traw, Greenleaf, Hubbard, Singerman, Swaim, Martin, McMurray, Spencer (5:15 PM). Absent: Cox. Staff present: Arkins, Helling, Woito, Karr, Brown, Schoon, Eckholt, Franklin, Craig, Nichols, Lubaroff, Dilkes, Black, Clark. Tapes: 97-50, Side 2; 97-53, all. PRESENTATION OF PROJECT CONCEPT Reel 97-50, Side 2 PCD Director Franklin served as facilitator for the City Council/ Library Board joint meeting. Franklin asked City Council and Library Board members to consider first the project concept, and second, to address the bond referendum. Kevin Monson and Charles Engberg, project architects, presented the project concept, including library remodeling and expansion of 80,000 square feet, parking, a cultural center, and an auditorium. Monson and Engberg reviewed project cost estimates as outlined on page City Manager Atkins reviewed the city's assessed and indebtedness. Atkins stated Iowa City has an assessed value of $2.1 billion; under the state law Iowa City can levy GO debt up to 5% of that value, in today's dollars, $108 million; and Iowa City currently has an outstanding debt of $34 million. A council majority directed staff and project architects to proceed as presented. DISCUSSION OF BOND REFERENDUM Reel 97-53, Side 1 City Council Members discussed a bond referendum resolution, including the date of the referen- dum as well as the language of the ballot. A Council majority agreed to proceed with a bond referendum as a single project with the Novemo ber general election. 1315' Council/Library Board Joint Meeting March 19, 1997 Page 2 REVENUE SOURCES FOR OPERATING COSTS Reel 97-53, Side 1 City Council Members discussed project operating costs and revenue sources. Franklin explained estimated project operating costs are $150,000 for the library and $200,000 for the auditori- um/cultural center per year. In response to Lehman, Franklin stated a council discussion will be scheduled to review revenue sources for operating and further discussion on the date for the referendum at either the April 7 or April 21 work session in anticipation of getting a resolution on the council agenda in late April or the first part of May. Meeting adjourned. clerk'~:~ciib319.doc City of Iowa City MEMORANDUM Date: April 3, 1997 To: The Honorable Mayor Naomi Novick and Members of the City Council From: Sarah E. Holecek, Assistant City Attorney ~ Re: Partial Litigation Update Koster, Looez, Clow, Beine, Collins, Goodsman, Hopkins, VVhalev, Dreckman, Connell, et. al., on behalf of themselves and all others similarIv situated v. the State of Iowa, Citv of Davenport, Citv of Bettendorf, City of Muscatine, City of Clinton, City of Iowa City, and City of Webster City (U.S. District Court for the Southern District of Iowa; Case No. 4-96-CV-80676) (a.k.a. "Pension Litigation") As you know, this litigation involves the 1992 implementation of Chapter 411, which chapter created the statewide police and fire pension fund. With the creation of the statewide pregram, funds frem local plans were transferred to the statewide fund after an actuarial analysis of the local contributions necessary to adequately fund the statewide pregrem, Those local programs that had accumulated assets in excess of the required contributions were allowed to retain those excess assets and use them to either pay required employee and city contributions or to pay pension costs and thereby lower the tax levy necessary to support the fund. Conversely, those local plans which did not have sufficient assets to meet the required contributions either had to incur debt or raise the local levy to meet their required contributions. Mark McCormick of the Belin law firm in Des Moines has been hired as lead counsel for all of the six named-defendant cities in an effort to coordinate their defenses and present a united frent. It has been agreed that the cities will share in the costs of that defense on a percentage basis, calculated by each City's excess funds in relation to all funds at stake. As Iowa City has approximately $4.5 million in excess funds, Iowa City will be paying appreximately 29% of the attorney fees for this defense. However, additional defense funds have been raised from other cities who had "healthy" funds as of the January 1, 1992 transition date, as these cities also have excess funds which would be at risk if an adverse decision resulted. A five-day jury trial as been set to begin within the three-week pedod beginning February 9, 1998. The State of Iowa, who was an originally named-defendant in this matter under an "unconstitutional action in the creation of the statewide plan" theory, has been dismissed from the case with the acquiescence of the Plaintiffs. (The State had filed a motion to dismiss the case against them based on grounds of sovereign immunity). We have received discovery from the Plaintiffs' counsel in the form of written interrogatories (questions) and requests for production of records, and are compiling the requested information for transmission to Mr. McCormick. These requests generally concern the relative contributions of employees and the city prior to and after January 1, 1992, the investment of such funds prior to and after the local- state transition, and the use of the "excess" funds after January 1, 1992. We continue to be optimistic about the results of this matter. We will continue to keep you advised, and if you have any questions, please feel free to call our office. CC: Linda Newman Woito, City Attorney Eleanor M. Dilkes, Assistant City Attorney Steve Atkins, City Manager Dale Helling, Assistant City Manager sarah~lltiga\pension.mm2 City of Iowa City MEMORANDUM To: From: Date: Re: The Honorable Mayor Naomi Novick and Members of the City Council Dennis Mitchell, Assistant City Attorney ~ April 2, 1997 Partial Litigation Update City of Iowa City v. William Moeller As you may recall, the City was contacted by a neighbor of William Moeller last year after Mr. Moeller began to consmet a berm around his pond. The City discovered that grading was being done by Mr. Moeller in violation of the grading ordinance. Mr. Moeller then hired Landmark Engineering to prepare a grading plan and secure a grading permit. Based upon the plans which were submitted, a grading permit was issued, Mr. Moeller, however, then proceeded to have the berm constructed in violation of the grading ordinance and his approved grading plan. In fact, the berm currently encroaches upon two neighboring properties. Ron Boose and Denny Gannon contacted Mr. Moeller in an attempt to explain the violations and resolve the matter, but Mr. Moeller refused to make any changes to the berm. Mr. Moeller was eventually issued a citation. Denny Gannon, Ron Boose, and I met with Mr. Moeller's attorney, Marion Neely, and his engineer, Ralph Stoeffer, to explain what corrections would need to be made to the berm. Mr. Neely has convinced his client to make the necessary corrections to the berm, including moving the berm back from the neighboring properties. The trial date been continued until May 7, 1997 to give Mr. Moeller time to make the necessary corrections. If the necessary corrections are made, the City will dismiss the citation provided Mr. Moeller pays the court costs. If the necessary corrections are not made by May 7, the City will proceed to prosecute the citation. CC: Lifida Newman Woito, City Attorney Stephen Atldns, City Manager Marian Karr, City Clerk Ro:h Boose, Senior Building Inspector Denny Gannon, Assistant City Engineer City of Iowa City MEMORANDUM Date: To: From: Re: April 3, 1997 City Council Robert Miklo, Senior Planner Code Amendment for Transient/Transitional Housing The Domestic Violence Intervention program (DVIP) has requested that the City consider amendments to the zoning ordinance to allow longer periods of stay for temporary residents in transient housing. They have also requested that apartments be allowed above special exception uses in the C1-1 zone. Please see the attached letter from DVIP and the March 20 memorandum to the Planning and Zoning Commission. The Planning and Zoning Commission considered DVIP's request at their March 20, 1997 meeting. The Commission recommended that this item be placed on the Commission's work program as item no. 6. A copy of the Commission's work program with this item shown in bold is attached. Attachments jwAransien.rm/doc DVlP Domestic Violence Intervention Program p.Oo box 3170 iowa city, iowa 52244 24 hour hotlines (319) 351-1043 or 1-800-373-1 043 business line (319) 351 - 1042 administrative (319) 354-7840 A Uniled Way Agenoy February 25, 1997 George Starr Planning and Zoning/ City Council Members Civic Center 410 E. Washington Iowa City, IA 52245 Dear Mr. Starr and Members of the City Council, I am writing today to make the Planning and Zoning Committee aware of one of the city ordinances that conflicts with the Domestic Violence Intervention Programs (DVlP) services. It has come to our attention that one of the ordinances allows only 10days of stay in an emergency shelter. DVIP has been a non-profit organization since 1978, sheltering upwards of 500 women and children each year who come from violent homes, marriages and relationships. It has been the policy of DVIP that the length of stay vary from 30 to 90 days depending on individual needs for medical care, legal assistance, permanent housing, counseling, or other identified services. Our average length of stay varies from 15 to 20 days. This of course indicates that DVIP has not been in compliance with the city ordinance since the beginning of the shelter's existence. We found that we were not in compliance as we looked to expanding our services to transitional housing. It was our hope to utilize three to five of the fifteen shelter bedrooms as transitional housing for single women with no children who have been affected by domestic violence. After discussing this concept with Steve Nasby and Maurice in the Planning Department, they discovered the ten day length of stay ordinance. At this time we are asking the planning and Zoning Committee to take a look at this ordinance and more specifically to change the ordinance to meet the needs of this agency, other shelter type programs, and the community. As DVlP is an emergency shelter for battered women, a ten day stay would hinder any safety measures for women escaping particularly dangerous relationships in which their very lives have been threatened. Getting a no- contact order, hiring an attorney, or getting law enforcement involved would take longer than the ten days we are allowed to shelter women and their children. We appreciate any expedient measures that can be taken to look into these matters: 1) amending the Planning and Zoning ordinance to permit a longer stay, and 2) DVlP's desire to expand it's services for future need of transitional housing for domestic violence victims who are single with no children° If you have any questions in these two matters please feel free to call me. can be reached at 319-354-7840. Respectfully, ~ ,/ -' Cris Kinkead, Executive Director Domestic Violence Intervention Program City of Iowa City MEMORANDUM Date: To: From: Re: March 20, 1997 Planning and Zoning Commission Robert Miklo, Senior Planner Code Amendment for Transient/Transitional Housing The Commission has received a request from the Domestic Violence Intervention Program to amend the zoning code to permit residents to stay in excess of ten days in transient housing, and to permit transitional housing in the C1-1, Intensive Commercial zone (see attached letter dated February 25, 1997). The Domestic Violence Intervention Program currently operates a shelter in a C1-1 zone. The shelter was approved as a special exception as transient housing. The zoning code currently defines transient housing as follows: A structure owned and operated by a nonprofit organization, as defined by Section 501(c)(3) of the Internal Revenue Code, as amended, providing a temporary residence, for a period of not more than ten (10) days, for persons in need of emergency shelter and temporarily unable to pay for housing. As noted in the attached letter, the'average length of stay for residents at the shelter is 15 to 20 days and in some cases residents stay for periods of 30 to 90 days. This is a noncompliance with the definition of transient housing which limits stays to 10 days. One possible remedy for the shelter's noncompliance would be to amend the definition of transient housing to permit periods of stay in excess of 10 days. There may be other methods of achieving compliance that might be determined upon closer scrutiny of the issue. The shelter is also propobing the establishment of a transitional housing program. The transitional housing program would provide longer-term apartments for previous residents of the shelter. Apartments are currently allowed in the C1ol zone by special exception provided they are located above a permitted principle use. In this case the existing shelter is not a permitted use but a special exception. If the longer-term apartments are to be permitted, one method might be to amend the special exception provision of the C1-1 zone to allow apartments above uses which are permitted by special exception as well as principle uses. There may also be other methods of addressing this issue. If the Commission agrees that one or both of these requested ordinance amendments merit further consideration, the Commission should request that the City Council add these items to the Planning and Zoning work program (Pending List). If this is the Commission's choice, the Commission should also indicate where in the work program they would propose that Council add the study of these amendments. Attachment jw/lranshsg,bm IOWA CITY PLANNING AND ZONING COMMISSION WORK PROGRAM - PENDING LIST Fiscal Year 1997 Zoning Chapter Issues 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. Review existing tree regulations, especially for parking lots that exceed the minimum required parking spaces· (1-2 months) Review definition of awnings. (1 month) Review regulations of changeable copy, portable signs and projecting signs. (1 month) Develop an entranceway overlay zone. (2-4 months) Provisions to assure neighborhood compatibility for new multi-family buildings in established neighborhoods. (6 months) Consider amendments to permit longer terms of stay for transient housing and to permit apartments above special exception uses in the C1-1 zone. Amend the RM-12 zone to allow limited commercial uses by special exception. (2 months) Review of performance standards for industrial zones. (6 months) Review of requirements for commercial floor area in the CB-5 zone. (1-2 months) Develop a bonus system to promote better design, more pedestrian use and reduction of parking in the CN-1 zone. (4 months) Consider amending the vision triangle requirements to address variations in intersection design. Consider establishing guidelines for the design of communication towers. Consider amending the CC-2 zone to permit hotels/motels. Land Use and Zoning Studies 2. 3. 4. 5. 6. South Area (Gilbert Street south of Highway 6). (in process) Area north of Highway I bounded by Miller, Benton and Harlocke streets. (6-9 months) Vicinity of County Administration Building. (6 months) Near Northside commercial areas. (6-9 months) RS-12 zoning in the vicinity of Foster Road. (3 months) Evaluate PRM Zoning for consistency with the near Southside design plan and amend zone, as appropriate. (3 months) Comprehensive Plan Update Comprehensive Plan in accordance with Iowa City Beyond 2000. Area Studies for individual Planning Districts. Other Review development ordinances for barriers to affordable housing. (in process) Review of subdivision regulations, including design provisions. (12 months) Review of Floodplain Management Ordinance. 4/2/97 ppdadmin\pend813.97 City of Iowa City MEMORANDUM Date: April 1, 1997 To: Stephen Atkins, City Manager From: Don Yucuis, Finance Director j~~'~ Re: Payment Drop Box for City Utility Bills The City drop box for payment of utility bills that was installed on the east driveway exit of the Civic Center appears to be successful. In the first ten weeks of 1997, the average weekly pickup for utility bill payments has been 216 per week. I believe this has been a good service to the citizens and reduces the foot traffic that would otherwise come into the building. Im\dy4-1 .doc City of Iowa City MEMORANDUM March 28,1997 To: Steve Atkins From: Chuck Schmadeke Re: Press Citizen Article D "Group rips local water treatment" I believe the Thursday, March 27,1997 article in the Press Citizen regarding Iowa City's wastewater treatment facility effluent does not reflect Iowa City's efforts to continuously maximize effluent quality and minimize our wastewater effiuent's negative environmental effects. I have not seen the report released by the U.S. Public Interest Group. However, "U.S. PIRG's Dannielle Lucas said the Iowa City plant significantly violated the Act by exceeding the effluent limit of 40 percent for conventional pollutants - such as ammonia - into the waterways once during this period". This statement would indicate the City violated effluent limits on one of the following: ammonia, Bod, or suspended solids. Over the fifteen month reporting period 910 tests of each of these components or 2730 tests were performed with one violation. Of course no one, especially our wastewater division staff, wants to observe any violation and I can assure you our wastewater division is reducing the contaminant level of our wastewater effluent the greatest extent possible. U.S, Department of Housing and Urban Development Nebraska State Office Executive Tower Centre 10909 Mill Valley Road Omaha, Nebraska 68154-3955 Honorable Naomi Novick Mayor of Iowa City Civic Center 410 E. Washington Street Iowa City, IA 52240 Dear Mayor Novick: March 28, 1997 APR 0 1997 CITY MANAGER'S OFFICE This letter should serve as a follow-up to the Annual Consultation Session conducted with you and your staff in Iowa City on the date of January 29, 1997. The overall goal of the visit was to evaluate the effectiveness of the Consolidated Planning process in implementing your Community Development Block Grant and HOME Investment Partnerships programs. The specific objectives included: (1) the assessment of progress on Consolidated Plan and Action Plan objectives and priorities; (2) front-end consultation on next year's Action Plan; (3) evaluation of strengths and weaknesses of the Consolidated Planning process; (4) profiling of success stories and discussion of resources available to address weak aspects of the Consolidated Plan; (5) provision of technical assistance to enhance performance; (6) profiling the department's community d~velopment and housing initiatives. From this office's perspective, the consultation process was a very productive, pro-active approach to partnering with the city and other stakeholders in the community and region. The comments summarized below are provided as advice and guidance. Should you wish to take action on some of the matters discussed in this correspondence, the department will make a concerted effort to assist you in this endeavor. Thank you for the time and assistance provided to the RTJD staff during this site visit. Should you have any questions concerning this correspondence, please feel free to contact Mr. Stanley Quy, Community Planning and Development Representative, at (402)492-3176. Sincerely, G~ego~~t,~ Directrot3, Community Planning and Development Division STRENGTHS / WEAKNESSES OF THE CONSOLIDATED PLAN : The Consolidated Plan, and the Consolidated Planning process, for Iowa City are considered to be of high quality in addressing the community development and housing needs, priorities and plans for the use of federal funds. This has resulted in a citizenry that has been very responsive in working with the local government in providing solutions to community development and housing problems. The exceptional level of engagement of for-profit and non-profit organizations in the accomplishment of these goals is also a unique feature of your community. Success stories and best practices were reviewed and documented on the following key activities that are being assisted in Iowa City : (1) the Iowa City continuum of care, (2) the Candleworks economic development project, and (4) the computerization of the housing rehabilitation program. The one area that was discussed as a possible improvement area on the Consolidated Plan was the inclusion of a greater emphasis on your community vision. Although the Consolidated Plan adequately addresses the one-to five-year goals of the community, it is lacking in the presentation of a long-range vision. Some of this visionary thinking is reflected in the Iowa City : Beyond 2000 document that you later submitted to this office. That document is being reviewed so that we can give you further guidance on its usefulness. ASSESSMENT OF PROGRESS ON CONSOLIDATED PLAN / ACTION PLAN : The City of Iowa City has made substantial progress in meeting the needs, priorities, and action plans'called for in the Consolidated Plan. For most key activities, the city appears to be on line to accomplish its five-year goals. It is recognized that the city is continuing to experience obstacles in its attempts to construct affordable housing developments in the community. With the recent formation of the Housing Task Force and Community Housing Forum, it appears that some new approaches to accomplishing this task may be forthcoming. In addition, the city is reminded of our discussion regarding the use of the Section 108 Loan Guarantee as an option for putting together a large-scale affordable housing development. Finally, it is also recognized that the city experienced problems in spending the balance of its disaster recovery funds. Based on the proposed reuse of such funds, as outlined in your January proposal, this office will be granting an extension of time for the city to use the remaining funds for the activity as submitted. A letter will be coming to the city next week on this matter. FRONT-END CONSULTATIONS ON NEXT YEAR'S ACTION PLAN : HUD has placed a high priority this year on increasing the leveraging of federal funds with private funds to stretch limited resources. The city is strongly encouraged to look at all such resources to stretch the dollars going into affordable housing, economic development and housing rehabilitation. Advice and guidance was provided to the staff concerning submittal of applications for Supportive Housing and Section 108 Loan Guarantees. If there is additional information or ~uidance needed on either of these areas, please feel free to contact this office. OTHER ONGOING TECHNICAL ASSISTANCE / RESOURCE ALLOCATION OPPORTUNITIES : General information was provided to the staff concerning upcoming training opportunities on HOME, Supportive Housing, Economic Development and Environmental Compliance. It is strongly encouraged that staff be provided the opportunity to attend such training opportunities. HUD has collaborated with the Iowa Housing Corporation to provide capacity building assistance to the River City Housing Corporation, a potential Community Housing Development Organization. April 2, 1997 Kae Wild, Chairperson Johnson County Planning & Zoning Commission 913 S. Dubuque St. PO Box 1350 Iowa City, IA 52244-1350 CITY OF I0 WA CITY Dear Ms. Wild and Members of the Johnson County Planning & Zoning Commission: Iowa City, like the County, is in the process of developing a new Comprehensive Plan. As part of that effort, we have divided Iowa City and our anticipated growth area into ten geographical districts. In each of these districts, we will be undertaking a grassroots process to involve residents and property owners in the future of where they live. We have completed a draft report for one district -- the South Districtw which includes a significant area within Iowa City's projected growth area but outside our corporate boundaries. The report evolved from planning sessions with residents and owners in March, 1996. The report is currently before the Iowa City Planning and Zoning Commission. The County Planning and Zoning Department should have received a copy of this report this past fall. They have also recently received a draft of the complete 1997 Iowa City Comprehensive Plan. In these plans, we outline projected land uses as you do in your proposals. We believe it is prudent for Iowa City and the County to work together on these land use plans as they overlap in Iowa City's Growth Area. We have reviewed your proposed commercial/industrial areas and find an apparent conflict in the Sand Road/Sycamore area. The County plan appears to indicate commercial/industrial from south of the Iowa City corporate limits along Sand Road to across the river in the Izaack Walton League area, and then southeast to and including Iowa City's Soccer Complex and Wastewater Treatment Plant site. This delineation may be explained by the current use of some of this property for extractive industries and for the wastewater treatment facility. Our long-range plan shows the area west of Sand Road as developing into public open space, due primarily to the environmental features of the area -- wetlands and forested wetlands. East of Sand Road is shown for a mix of medium-density housing and small neighborhood commercial areas. In both instances the existing extraction pits are shown as future water body amenities. To the southeast, our plans reflect existing low-density housing and private (golf course) or public (soccer complex/treatment plant) open space. A copy of the South District Land Use Scenario is attached. The only other area you indicate for commercial/industrial uses within our growth area is the extension of the BDI Industrial Park, east of Scott Boulevard. This is consistent with our plans and we have been working with the Board of Supervisors to make this new industrial area a reality. 410 EAST WASHINGTON STREET. IOWA CITY. IOWA :~2240.18260 (319).156-5000 · FAX (.119).156-5009 13~1~ 2 We would appreciate your consideration of the land uses proposed in Iowa City's South District Plan as you proceed with your planning at the County level. Please let me know if we can provide you any additional information to assist you in your deliberations. Sincerelv.,//~ Ka/H'n Franklin Director, Department of Planning and Community Development Iowa City City Manager Iowa City Planning & Zoning Commission Iowa City City Council Johnson County Board of Supervisors Irn\kf4-1 .doc SOUTH DDSTRDCT LAND SCENARDO ..J EXHiBiT E SEPTEMBER 1996(~ DEPARTMENT OF PLANNING AND .ALTERNATIVE SCHOOL SITE SOUTH WASTEWATER TREATMENT it COMMUNITY ! r['-~ SMALL LOT ~/IING~LE FAMILY DEVELOPMENT, E NEIGHBORHOOD COMMERCIAL ~ INSTITUTIONAL ~ PUBLIC OPEN SPACE: ~[~ OTHER OPeN SPACE CITY OF IOWA CITY IMAR g 8 199'7 ::.}i:?M'Ulticultural.,Gra. duation,and Recognition BS 0FFtG' Thursday, May 8, 1997 Main Lounge IMU, 6:80 ~ 9:00 PM Dear Mayor Novick: On behalf of the Multicultural Banquet Planning Committee, I enthusiastically invite you to attend the Seventh Annual Multicultural Graduation and Recognition Banquet (MGRB). The MGRB honors the academic and leadership achievements of graduating students of color. Each College nominates a student who has excelled academically while attending The University of Iowa. In addition, several awards will be given to students who have demonstrated leadership outside of the classroom. All graduating students of color and families are invited to attend this program. Please join us during this special evening to celebrate the outstanding accomplishments and contributions of these students. Please return the attached reservation form by April 25, 1997. Thank you for your continued support of this important and special event. Sincerely, Joe D. Coulter, Ph.D. Interim Associate Provost and Director, Opportunity at Iowa Please detach this section, check all statements that apply, RSVP by Friday, April 25, and return to: JeffLiebermann, UI A!unmi Association, 100 Alumni Center, Iowa CiO~, IA 52242. Yes, I will attend. (#) ~ guest(s) will accompany me. (My check for $10.00 per person, payable to the Multicultural Banouet, is enclosed. No, I cannot attend. Please (keep/delete) my name on the mailing list. (Please provide your name and address below.) Please accept the enclosed contribution check in the amount of $to support a student dinner. Address: State: Zip: Phone: ( maine: City: Guest names: Special dietary needs: .g' Towns Are Slowing Invasion of Farms by Bulldozers AIt'~ C[o,~.lc t Where Crops "' .:: ' ', .... %" "-. " "" ',.'~~""~7 unique farmland unique fa~land ~ unique larmland ~ 'xJ ~e N~ York Tt~es THB NBW YORK TIMBS, ~HURSDAY, MARCH 20, 1997 ommumues Are Slowing Invasion Df Prime Farmland by Bulldozers .ntinued From First Business Page armland. And in last year's farm .ill. Congress authorized spending :', million over stx ~esrs to bolster role and local programs that pay armors not to sell to developers. the ~rsi such Federal payments ever. Federal officials say saving prime armland not only has local benefits ~u[ also helps the nation's balance of rede and protects against volatility n food prices. "Land is the bank upperting 15 percent to 20 percent ,[ nt)r economy." Dan Glickman, the .'eretory of Agriculture, said. · Keepre§ it in agriculture is ex- ~ eraely important." ?,o far. though. such talk and the neapurea backing it up have been .n restricted and modestly financed n Imve much effect. In the 20 years ;race Sol[elk County, L.I.. began the u.~! program to buy development ,)ghts from larmers, such buyants lave preserved 450,000 acres in 18 But that is a drop in the bucket. In ~ report to be issued today, the ~,merlcan Farmland Trust says that Irban sprawl eats up two acres a mmue -- a million acres a year, .eluding 400.000 acres uniquely suit- ..d to certain crops. Some of the best farmland being ()st is around heartland cities like indianapolis and Des Moines that end to be overlooked because there s so much high-quality farmland in he Midwest. "We lose a little bit every year." ~aid Anthony Hession, who farms 1,000 acres just wast of Indianapolis, most of it rented. Mr. Hess[on said he '~ad won a statewide corn-growing 'oateat In 1995 on a 160-acre field · )eing torn up this month for a suball- Still. Mr. Grassl said, conditions m~ht be better than ever for slowing he loss of farmland, aspeclally in 20 mt spots highlighted by the Farm- and Trust report, like Callfern[o's :entral Valley, the northern Pied- moat stretching from Virginia to New Jersey, the region bordering the Florida Everglades and the prairie land around the Illinois-Wisconsin border. The report focuses not Just on soft quality but on areas where soil and climate togethe~ are unique- ly suited for certain crops. "We have a much better rioder- standing of the cost of losing this land than even five years ago, a lot mare examples of good local pro- grams, and the Federal action leglti- mlzas this effort," Mr. Grossl said. Besides crops, [arms cultivate economic diversity and tax savings. Farmland preservation would be a much easier sell, of course, if the nation seemed in even remote dan- ger of ever being hungry. At current development rates, the worst-case scenarios suggest that the natioo's surplus food for export would not dry up until the middle of the next conto- ry, when 13 percent of the prime land being farmed would be gone. Some products now produced domestically would become imports, food prices could climb substantially, and other food-short regions of the world would be politically and economically less stable. But blessed as It Is with more than 300 million acres of prime agricul- tural land, the United States has paid about as mucb attention to such pes- simistic visions as a billionaire to fliers suggesting it's time. to open a savings account. After all, decades of paving over farmland has not stopped farmers from producing such huge surplusas that Americans pay less o! their in- come for food than anyone else in the world. And agricultural goods are the nation's largest export. The Fed- ,eral Government has spent hundreds of billions of dollars on price-support programs intended to prevent the farm economy from drowning in its own abundance, "We are losing good farmland needlessly, but we don't need it to feed ourselves," said Dennis Avery, an agriculture specialist at the Hud- son Institute, a conservative re- search group. Ending excessive losses of American farmland to de- velopment might help feed other na- tions and slow the destruction of rain forests, Mr. Avery said, but not as much as increased spending on agri- cultural research or efforts to halt urban sprawl in developing coun- tries. Others note that each acre lost simply increases farmers' incen- tives to improve output on the re- maining land. And biotechnology is very likely to provide previously on- imagined opportunities, such as more drought-resistant strains of key crops like wheat and corn that would make marginal land far from cities more productive. "Our concept of what Is prime land has changed dramatically over time," said Philip Raup, a land econ- omist at the University of Minnesota, who noted that pioneer farmers wanted land with exposed salt depos- its for livestock nutrition. "Genetic -'engineering will change it again in the next 30 or 40 years." Regardless of their long-tango ac- curacy, such assessments encourage political leaders and voters to vastly underrate how much the nation might gain now from paying more attention to farmland, the Farmland · Trust and its allies say. In the Cen- tral Valley of California alone, where the population is expected to triple by 2040 and today's sprawling devel- opment averages three homes an acre, a million acres of farmland will be lost and 2.6 million more will become harder to farm efficiently, according to a 1995 study. Given the same population growth, the study projected, new laws forc- ing "compact growth" at an average of six homes an acre would save more than 500,000 acres of farmland, protect a million acres from en- croachment, add nearly $70 billion to the agricultural economy and save taxpayers $29 billion that would be spent extending sewers and other services to newly developed areas. Farmland losses are easy to dram- atize. Farmers on the urban edge are Center : (1'"" i!'1',: ii: 1980 to present ' Existing farmland . ;~.(~OR r RD. Pelion MONROE [ . ;. '? Pieford, N.Y,, issued $10 million in bonds to curb urban expansion by keeping 60 percent of i~ farmland out of the hands of developers. The Pace of Rural Development Here are the 10 states that had lhe mosl prime or unique larmland in 1982 along wilh how much of it was developed by 1992 Prime farmland Percent of Prime farmlRnd Percent of in 1982 land statewide developed by prime (thousands that was 1992 (thousands larmland of acres) prime farmland of acres) developed Texas 37,515 25% 489 1.30% ,~'~iSa~*~ ~: 23,486 " 45 72 0.31 Illinois 21,231 59 165 0 78 ,'J01Jfi[~S0~. '~..20~728 ' 41 97 0.47 Iowa 18,611 52 50. 0.27 ~, '~ '~g~ia, ? :t4~505 33 72 0.50 Missouri 14,396 34 60 0 42 .~.[ ,.e4~. ~,~,~84.', ,~,~,~,~,~,~,~,~,~,~'~'!~8'.~' '"%-: :'- ... 147 "'1 .t 1 Arkansas 13.090 42 37 0.28 l~braska~.-.- ~12 307 25 .27 0.22 Seerco.' Americao Farm/and Trust around in my alfalfa one night, got stuck in a creek and had the gall to come ask me to get my tractor to pull him out," said Jim Lehrer, a dairy farmer in Kauknuna, Wis. "He said he was Just having fun." from a new school to the west had worn enough of a trail through the groves to disrupt the path of her unmanned harvesting machines. Such problems give a human di- mension to issues of urban sprawl. often featured in news reports show. Mr: Lehror said he pulled the vehi- lngbewtheapproach°fsubq,rbiacan--~cle 5ut after first demanding the be more disruptive and nerve-rack-' inc than the eventual outright loss of the land, which, after all, can make millionaires of them if they are lucky enough to own it. New homeowners often push local officials to halt normal farm prac- tices, like riblay t~ghttlme harvasting or planting, spreading manure to fer- tilize fields, importing swarms of bees to pollinate fruit trees and spraying pesticides. Subdivisions can cause crop losses by altering drainage patterns in nearby fields. Dogs chase cattle and other live- stock. And vandalism of machinery and crops becomes commonplace. "There was one kid who drove But cataloguing such conflicts pro- vides no rationale for treating farms teen-ager's address, then drove his differently from any other business. tractor to the offender's home and That leaves it to groups like the rode around on the lawn until the Farmland Trust and various nation- tsen.nger'sfatherburstoutfurioasly al agriculture and environmental demanding to know what he was groups to assemble the larger.ar~- doing. Mr,a.ehrersaldhetoldhlmhe ments for zoning and I,ax changes was "just having fun like your son," tJt~t could limit the farmland losses. and then took a spin through the.~~' Often the actual quality backyard before going home. ~ farmland is not decisive. In Pity- Most farmers never catch the vm~- ford, the cost of development w~s dals, thoagh, and in many cases, thby what impressed voters most, PittA[ say, there are burdens even we - ford planners calculated that prorid[ intentioned suburbanites do not pc-- ing services and schools to suixlivi~ ceive. Sayre Miller, co-owner of 3~ sions on the 1,200 acres would have acres of almond groves outside CIc- net cost of $200 a taxpayer indeflnti~ vis, Callf,, said that suburban hers4[ ly, compared with $67 a year for riders and the cross-country teant.~ears to pay off the bonds. PRESS RELEASE April 4, 1997 FOR IMMEDIATE RELEASE Dr. Stephan Arndt and Mr. Ted Cizadlo will conduct a survey of 1,500 randomly selected residents of Iowa City by mail during the next week. The survey deals with the level of satisfaction with the services provided by the Iowa City Police Department. The survey is being conducted by Dr. Arndt and Mr. Cizadlo, but the results will be shared with the City as well as the public. The City of Iowa City and the Iowa City Police Department encourage you to complete the survey and return the survey as soon as possible. Citizens have expressed their feelings about our police services in a number of open forums. However, it is uncertain that such public statements represent a cross section of our community. It is important to correctly gauge community opinion on this vital community service. An impartial and anonymous assessment is critical to evaluate the services of our police. We need to know how the community at large perceives the department and its services. Another reason is the department needs accurate community feedback to assess both its strengths and weaknesses. The survey will be distributed by mail to arrive on April 7 and 8 to a random sample of 1,500 individuals representing an accurate cross section of Iowa City residents. CONTACT PERSONS: Dr. Stephan Arndt 338-8653 Mr. Ted Cizadlo 354-3431 Authority:. _ ,/~/ I,~.,.../,~ ' R. ,J, Winkelhake, Chief of Police Community Satisfaction Survey© Please take a minute to fill out this anonymous survey about the Iowa City Police Department and how it serves you and others. Community feedback will help improve the quality of service. We will give the survey results to the City, Police Department, and it will be made public. If you have had direct contact with the Iowa City Police in the last year, please base your ratings on the most recent contact. If you have not had direct contact with the Iowa City Police in the last year, please give us your general impression. Please rate us on the follow areas: Very Good = 5 Good = 4 Neutral = 3 (1) Concern (6) (2) Helpfulness (?) (3) Confidence building (8) (4) Fairness (9) (5) Solving the Problem (10) Please circle one answer to each question (11) How safe do you feel in your neighborhood? Very Safe Safe" Somewhat Safe 1 2 3 Poor = 2 Very Poor = 1 Professional conduct Quality of service Putting you at ease Response time Friendliness Not very Safe Not Safe at all 4 5 (12) How safe do you feel in Iowa City? Very Safe Safe Somewhat Safe Not very Safe Not Safe at all 1 2 3 4 5 (13) (14) (15) (16) (17) Are you 1. Male 2. Female ? Your age is: 1. Under 17 2. 18-20 3. 21-24 4. 25-39 Do you own your home or rent? 1. Own 2. Rent How many contacts have you had with the Iowa City Police tkis year? None One Two Three or more 0 1 2 3 If you had a contact with the Iowa City Police, what was. the nature of the la_A~ contact? 2. 3. 4. 5. I reported an incident 6. I was the victim of a crime 7. I witnessed an incident 8. I had a motor vehicle accident 9. I was requesting information I was arrested I got a citation I was contacted about a problem Other reason: [Please see the other side] 5. 40 or older 18: Please tell us how we could improve in the space below or attach other pages: Thank You LISA HANDSAKER CITY OF I0 WA CITY March 27, 1997 PRESS RELEASE Contact Person: Tim Randall 330-8102 Re: Closure of Sandusky & Keokuk Intersection Weather permitting, on Monday, March 31, 1997, the intersection of Keokuk Street and Sandusky Drive will be closed to vehicular traffic. This closure will be located on Keokuk Street from Sandusky Drive to 200' north, and on Sandusky Drive from west of Hickory Court to Keokuk Street. This closure is to facilitate the installation of a sewer line through Sandusky Drive and Keokuk Street in connection with the South River Corridor Sewer Project. This intersection will remain closed for approximately three weeks and, weather permitting, will reopen the end of Apdl, 1997. Please note that motorists and pedestrians are to seek an alternate route and to use caution dudng this time period. 410 EAST WASHINGTON STREET · IOWA CITY. IOWA J2240-1126 · (319) 356-5000 · FAX (319) 356°5009 LISA HANDSAKER CITY OF I0 WA CITY March 31,1997 PRESS RELEASE Contact Person: Tim Randall 330-8102 Re: Closure of Highland Avenue Weather permitting, on Wednesday, April 2, 1997, Highland Avenue will be closed to vehicular traffic from Gilbert Street east 350' to the railroad tracks. This closure is to facilitate the installation of storm and sanitary sewers along Highland Avenue in connection with the South River Corridor Sewer Project. This street will remain closed for approximately six weeks and, weather permitting, will reopen the middle of May, 1997. Please note that motorists and pedestrians are to seek .an alternate mute and to use caution in the area during this time period. Access to all businesses will be maintained at all times via Gilbert Court. EAST WASHINGTON STREET ® IOWA CITY. IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356~5009 Johnson Coun~ [ Sally Stutsman, Chairperson Joe Bolkeom Charles D. Duffy Jonathan Jordahl Stephen P. Laeina BOARD OF SUPERVISORS April 1, 1997 INFORMAL MEETING 1. Call to order 9:00 a.m. Agenda 2. Review of the formal minutes of March 27th Business from Karin Franklin, Director for Department of Planning and Community Development re: T.I.F. (Tax Increment Financing) for 420th Street. discussion -- 4. Business from the County Engineer c) d) a) Discussion re: extension of ISTEA (Intermodal Surface Transportation Efficiency Act) archaeological project on Sand Road through June 1, 1997. (This project was originally extended through March 1, 1997. The second extension will enable them time to complete the project.) b) Discussion re: speed limit on Greencastle Avenue from 120th Street to Bain Cemetery Road, and Bain Cemetery Road from Greencastle Avenue to Seneca Road. Discussion re: Agreement with Army Corps of Engineers for easement on 140th St. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWACITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 Agenda 4-1-97 Page 2 5. Business from the Board of Supervisors a) Discussion re: Committee. b) Discussion re: c) Discussion re: d) Discussion re: e) Discussion re: f) Discussion re: g) Discussion re: Stamus resigned) appointments to the Recorder's Office Study staffmg of Recorder's Office Study Committee. interim Recorder appointment. increased funding requests for Senior Dining. salary survey. appointments to the Compensation Commission. appointment to the Board of Health. (D. Lorraine h) Discussion re: fireworks permit fees and deadline. i) Discussion re: Johnson County appointment to Commission. j) Reports k) Other Iowa City Deer Recess to formal meeting a) Action re: interim Recorder appointment. 7. Discussion from the public 8. Recess Schedule of fines set up for minors with tobacco Senate ditches plan to punish by curbing driving privileges By Rod Boshart Gazette Des Moines Bureau DES MOINES -- Senators agreed Wednesday to establish a three-tiered ffme schedule of up to $100 for minors who use, possess or attempt to purchase tobacco products. But they dropped efforts to tie teen-ager smoking violations to driving privileges. The Senate also voted to ban most sales of cigarettes and tobacco products from vending machines after proponents of a proposal to give local communities greater power to restrict smok- ing than outlined in state law were unable to attach the issue to the vending-machine bill. Under Senate File 499, minors in violation of state tobacco laws would be assessed a $25 ~me for a f'krst offense, $50 for a second offense and $1(30 for third and subsequent offenses. The current penalty is $25 per violation. 'In revising the f'me schedule, senators aban- doned an earlier approach that would have given magistrates the option to suspend a minor's driver's license for up to one year for repeated violations of state laws designed to keep tobacco products away from people under the age of 18. They did vote to allow local communities to keep the revenue they collect for enforcing this law. Sen. Mike Connolly, D-Dubuque, applauded the bill but berated fellow senators for hypocritically setting smoking restrictions on young people when they do not abide by state laws prohibiting smoking in public buildings. Senators repeatedly have carved out exemptions to provide smoking areas within the area of the Capitol controlled by the Senate. "This smacks a little of 'do as I say, not as I do.' I think it sets a very, very bad example for the young people of Iowa," he said. "They watch you and they know what you're doing. If you're not doing what you're preaching, they can see that in a New York minute." Senators also voted 45-0 to approve a separate bill that would ban the sale of tobacco products through a vending machine unless it was located where the retailer could ensure that no minor would be permitted to enter. An amendment offered by Sen. Robert Dvorsky, D-Coralville, seeking to allow local communities to pre-empt state laws with tougher smoking standards was ruled irrelevant to Senate File 163. Civil liability for religious groups In other action Wednesday, the Senate voted to make religious organizations and other institu- tions accountable for civil liability in cases where someone with administrative responsibilities is involved in sexual or other abuse of a child. Senate File 511, which passed 44-0, was in response to a situation in Dubuque where minor boys were abused by a priest, said Sen. Tom Flynn, D-Epworth. However, he said "this is not a unique situation to Dubuque" in pressing for legislation that would "send a message" that society will not tolerate people in positions of trust who prey upon young people. 'Electronic' hunting licenses OK'd Also, the Senate approved legislation that al- lows the state Department of Natural Resources to begin electronic issuances of licenses for hunting, fishing, trapping and other fish and wildlife-relat- ed activities. .Senate File I87 a/so establishes a new general hunting license for non-residents under 18 for $25.50: non-resident senior-citizen hunting and fishing licenses for people aged 65 and older for $50.50 each; and increases fees for non-resident licenses covering deer, wild turkeys and fur harvesting. To, IOWA CITY CLERK From, Jo Hoqark¥ 4-07-97 7:43am p, 2 of 3 Johnson Comt~ ] '-'J" Sally Slutsman, Chairperson Joe Bolkcom Charles D. Duffy Jonathan Jordahl Stephen P. Lacina BOARD OF SUPERVISORS April 8, 1997 INFORMAL MEETING 1. Call to order 9:00 a.m. Agenda 2. Review of the formal minutes of April 3rd 3. Business from the County Engineer a) Discussion re: right-of-way contract with Aldrich J. Castek and Dorothy M. Castek for $430.00 for Johnson County Project L-C-8-5. b) Discussion re: right-of-way contract with Bemard J. Marak, Phyllis M. Marak, Darrell L. Marak, and Carolyn M. Marak for $1,007.00 for Johnson County Project L-C-8-5. c) Discussion re: bituminous resurfacing (oil contract) throughout various locations on Johnson County Secondary Roads. d) Other Business from Jeff Davidson, Executive Director for Johnson County Council of Governments re: a proposed corridor protection agreement between Coralville, Iowa City, and Johnson County for the extension of Oakdale Boulevard between First Avenue Coralville and County Road W66. discussion 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 To: IOWA CITY CLERK From: Jo Hoqart¥ 4-07-97 7:q3am p, 3 of 3 Agenda 4-8-97 Page 2 5. Business from the Planning and Zoning Administrator a) Discussion re: review proposal for the Johnson County Community Builders Plan presented by Karen Countryman. Countryman Group and Chad Sands, East Central Iowa Council of Govermnents. b) Other 6. Business from the Board of Supervisors a) b) d) Discussion re: e) Discussion re: f) Discussion re: g) Reports h) Other Discussion from the public Recess Discussion re: letter from David Schoon, Economic DeVe'lc~pment Coordinator from the City of Iowa City re: Scott-Six Urban Renewal Plan, establishing the use of tax increment financing for the Scott-Six Industrial Park. Discussion re: letter of support for Mid-Eastern Iowa Community Mental Health Centers for (PATH) Projects for Assistance in Transition from Homelesshess. Discussion re: memo fi'om Bumell Chadek, Interim Director for S.E.A.T.S. regarding transfer of money to capital reserve f~nd. space for Human Resource Director. procedure for non-elected department head evaluations. Spring cleanup. (Carol) City of Iowa City MEMORANDUM Date: April 4, 1997 To: From: Re: Honorable Mayor Naomi J. Novick and Members of the City Council Linda Newman Woito, City Attorney ~ Review of PCRB Discussions on April 1, 1997; Confirmation of Agreed-upon Issues and Remaining Questions I have prepared schematic diagrams, which I believe help in thinking this police investigation/citizen complaint/PCRB process through, in some logical fashion, see attached. I will soon have more to report on confidentiality and whether to avoid any "disciplinary matters." I hope to relay this information to you, either prior to, or at your next PCRB discussion on Tuesday, April 8, 1997 from 4:00 to 6:00 pro. Attachments Inw\pcrb\review2.mmo © ~ · · ~ o o ~ © © o© LJ THE UNIVERSITY OF IOWA RECEIvEo, CITYATTORNEY, S OFmC~. College of Law 280 Boyd Law Bldg. Io-w'a City, Iowa $2242-1113 FAX319/335-9019 April 3, 1997 To: Linda Woito, City Attorney, City of Iowa City From: David Baldus, College of Law Re: Citizen Police Review Board You, Steve, and City Council made a lot of progress at the meeting Tuesday, April st. It was a pleasure to watch democracy in action. I have a couple of thoughts and distinctions that may be of interest to you and Council as you continue. 1. With respect to the Board's investigative function, it may be helpful to delete the idea of "concurrent" jurisdiction, (which has now been reduced solely to the possibility of investigation, as distinguished from recommendations), and replace it with the idea of possible PCRB investigative powers -- "before or after" -- a recommendation has been tendered to the PCRB by the Police Chief (PC). I believe a "before" PCRB power to investigate is desirable and might be suitably limited to cases involving interactions between citizens and police officers that include physical contact or the threat of or the actual use of force by a pohce officer. 2. I perceived at the meeting a lack of agreement on the role that the board and the city manager (CM) would play before the PC makes his initial recommendation to the board. I believe such interactions should be strictly informal and not involve any commitments by either the board or the CM. Accordingly, I think the ordinance should make no reference to such interactions or consultations. 3. I also perceived a lack of agreement on the role the board could play in cases in which the citizen complainant does not file an appeal to the board after the PC makes his initial recommendation. I believe it is important for the board to have discretionary jurisdiction in such cases, that is, it could elect to conduct or request additional investigation and tender to the CP a recommendation before the PC's decision becomes final. 4. It would be useful for Council to focus on situations in which a citizen, who is unhappy with the PC's recommendation, files an appeal with the board, the board makes a recommendation, and the board and the PC either (a) agree or (b) disagree. When there is agreement, the matter could end or the citizen could be given the choice of appealing to the CM. When there is a disagreement, I believe it would be desirable, in all cases, for the CM to resolve the disagreement, thereby ending the case. 5. The 4/1/97 meeting ended with a discussion of the scope of the board's substantive power to make recommendations. I was surprised by the suggestion that the board's recommendations should be strictly limited to issues of"liability" (whether there was a violation of a rule or policy by an officer) and that the issue of the quantum/level of discipline, (in the event of a violation) should be beyond the scope of the board's authority. I believe that such a restriction of the board's authority would be a serious mistake. It would eviscerate the authority of the board in the eyes of the community and make it a complete paper tiger. The idea of the board is to provide a vehicle for civilians to express their values about the appropriateness of police conduct. The degree of discipline recommended by the board is a much more fine tuned and focused measure of those community values than is a simple judgment of whether or not the officer's conduct constituted a violation of law or city policy. In this regard, there was a suggestion that the judgments of the citizen 'complainants (who will generally lack expertise in police matters) would control the recommendations of the board. This concern is misplaced because the opinions of the citizen complainants will be merely recommendations to the board, which will make the ultimate recommendation to the PC -- on the basis of its continuing experience monitoring police behavior and observing the disciplining of police officers held to have violated law or city policy. The board over time will develop equal levels of competence both in assessing the appropriateness of police conduct in individual cases andin recommending the appropriate quantum of discipline when violations of policy or law occur in individual cases. 6. Perhaps the time has come for a public hearing, with public input on the more detailed issues, especially the close ones, that are emerging in the process of drafting this ordinance. pbd4/3/97 2 City of Iowa City MEMORANDUM Date: April 4, 1997 To: Mayor and City Council From: City Clerk Re: Council Work Session, April 1, 1997 - 2:00 PM in Council Chambers Mayor Novick presiding. City Council present: Novick, Baker, Kubby, Lehman, Norton, Thornberry, Vanderhoef. Absent: None. Staff present: Atkins, Helling, Woito, Karr, Winklehake, Widmer. Tapes: 97-54 & 55, Both Sides. Review Draft of PCRB 97-54 S1 City Mgr. Atkins, City Atty. Woito, Asst. City Mgr. Helling, Police ChiefWinklehake, and Asst. City Atty. Mitchell presented information. Professor David Baldus present for discussion. City Attorney Woito noted council received her March 13, 1997 memo re: Explanatory Memo Concerning Proposed Draft of Iowa City PCRB and March 14, 1997 memo re: Information From Professor Baldus Concerning Proposed ICRB Ordinance. Woito reviewed the flip chart/handout, Not At Issue/Board Re: Citizen Complaints. Council agreed the statement, "If criminal activity, PCRB action stayed (stopped) until prosecution completed (unless police officer waives 5th Amendment rights)," is still an issue to be decided. Woito reviewed the flip chart/handout, Issues/Confirm/Police Chief Authority Over Complaints. Council discussed that the Chief's report should include discipline recommendations if appropriate; agreed "Citizen" and "Police Officer" should be deleted from the third paragraph and insert "Copy of Report to Citizen and Police Officer" before "Impose Discipline, if appropriate." Woito referred to flip chart/handout, Key Issues/PCRB Authority Over Complaints. Council confirmed that it is mandatory that the PCRB receive all complaints. A council majority agreed that it is mandatory for the PCRB to accept all citizen appeals and require 4 out of 7 vote to request additional investigation. Council agreed with current policy that the Police Department investigate all complaints. Council discussed concurrent investigations and agreed a 4 out of 7 PCRB vote is required to do supplemental investigation after police investigation report. Council Work Session April 1, 1997 Page 2 Council majority agreed the PCRB may conduct hearings. Council majority agreed to make written findings available to complainant and police officer ai~er PCRB comment on Police Chief's findings. City Attorney Woito stated she will provide follow- up information on confidentiality, disciplinary matters and close/open hearings. Council Time 97-55 S2 1. In response to Lehman a council majority agreed to schedule payroll deductions for charitable contributions for the next formal meeting. In response to City Attorney Woito, a council majority agreed to send the letter requesting the release of the DCI report concerning the Eric Shaw incident as amended to Attorney General Tom Miller. o Thornberry inquired about the joint meeting with the Board of Supervisors and Iowa City Board of Education. Novick explained the meeting is scheduled April 2, 4:00 PM, at Westfield Inn. City Clerk Karr noted that council members will need to pre-order their dinner and food will be served at 5:30 PM. 4. Novick announced the new soccer field dedication is scheduled Saturday, 8:30 AM. 5. Novick announced the Volunteer Breakfast will be held April 16, 7:30 AM, at the Johnson County Fairgrounds. 6. Novick announced there will be a tree planting ceremony at 11:00 at North Ridge on April 16. 7. Novick announced the Free Medical Clinic will hold a ribbon cutting and CDBG celebration on April 10, 4:00 to 6:00. 8. In response to Vanderhoef, Norton stated he will attend the CVB meeting on Wednesday at 4:00 PM. Adjourned: 5:10 PM. ~.,,..' ~,' .,, , , , · · , . , . .., ,,, ," ,~;~.,,,,,, .~,',, ._' , ,.,~ ..~. ... ~,;,'~,'". !~:':',~.'"".'.' ":" ','," /~.',"i" ', "'"' '. "~."", ~"~')','"",?,"". I": ":'." ......,,, .. ......;'11"?/~/? · ~';i'.~,. '., '. ~ '" I" ", 'J. '"' .' 'T",,,,'i.,', I':'".'.'. .... . '" ,', .~,: ,".",:',',' ,",," ', '.' .' ......'."" -- ! ' -- %;.,... .,........... ,.,- ,~ ....., '~ I~-.., .., ~..-. I.:.",'-. '..-. '~.~ ,.".'-. , r- ;..,-. '/.,-.' ~'~'.~". '....'...!: .". ,:.~ ~:~'..',..'.,.'.. '."'. ,', .... " '"' ,,, '". ~ ~' I', ! : ',' I , ,~ jr .... I '." I ,' ·., ~,," I~' ,~,'' I','' ."', I .":., .' ~ '. ', ....... '., ,,', .' * '" .......I""":/"'" '1,.:"1"'" I' I'"'"1'"' ......."" ""' .... · ' ., I' "'. .... "-.' , '.' , ".,.' .. '.., '.....' '.".'..'.'......,.,.".. ' · ..j':..'"..' I, .....j,,,f _ ';. ....-' .....;~.', ' J...~ ..... .......~,...'"":,,~'' "-" ",,/""~ ....~ .............~' ~.-~.-.-.-. :..,- ..":--:" i' : .': ' ... . , "... ', ' ' ' .' .. '.~ . ,i.?:.;.-...'e'?'.,,,..'..:~.~-~:~..~..~. ~: ,."¥......~;.-.~. '.'..., ,.: ...: ........,,..,,..: .~... ~',.:.. ,', ...-,.-. .....~ ,~.....,.... ,....,..'.. '.-... ,:.~. ~.., ..... .-,: '.,..:..-;....'. :.... .......~..., :..........,..: ....~..~ .~...~ ,,... ;".- ..... ",,,.,. .".', o. ,., .he... ,.,.,~,~. 'J '"~ .'"'era '" .~ ,..."' "~ '.'' .... ' .... ~,,", ......... · ".'""T ..... · , '", '" · ' .,~'"" "'. ' "~ · ,, .., ~. · · · ,, , ~ , -"~.~ o. ~ ~, , .~.- · ,,, · ,,' ,. , ,, ,. · · ... ,~ .. ·' ·.,, , '~1 ~.' · '" .~ , '~.i~., . · ~ . , · , ,,. · · ,; · , , ,.% ........ · ,,,,t,.,~.~.~, ~, '" '~ ,*.. " · ' ,,. ". ,."' · , ,~ , ;,',~' ", ,.r" '" ,,, · , , .' , '. "~, ' , ,3' ..". ..... , , ' ".' ~' .~..., . , · . . . ,:, , ...... · :. ,, , ~ .... ' """~" " "~°',." ?' ' ' '" ~. "' '.' ' " . " " ."~" ' "" ."' "" '""," '~""',~w'' " ~ "" ' '~" , · '"'"" ' ~''' """ '"' '~","""' ..,~; ' ~."., ~' · . , .... , , · ~, ........... . ·-"..'...,..,,.. ,, , · ),!? '..," .-~'". '., *' ". ',,' ." ~,' ": ' · ".',.,-';", "" '~' ',. ' ,: ',, '.'," .' '," '"";'"."" ."' .', ~ ......, ' · ~,' '."~ ....' '"';' . ".., · ..,~1 ."~.," ."' '~ ' ,' "," ",,,~ .... '..''.', ". '.~. ' , ,"... ' '..,. .... ~ '. , "" ." .; .... ., ,~ i "'""',. , , "'.,', . ,L,~ .' ~,.',,~..~I. '.,,,., ,,.' , ,,' · · ,,: .... ·., '..'" . , .% · ......... , , '.':~...,~ .... , . .,".,., ~,, ,.." , ... , ,.'~' .., ..,', . , ,., ,~ ,,. ,, ,. , , ,,.,,.~,,,."..,. ' ,,.~ ,, ,.~,~, , , '.. .,', · , . . ., .,.... ,.,, .,.,. · .... · , ,.q . . ~.,q ,, · ,,~,, . .. ·" ,' ," .,.· , ; ~ .' ;'. , · . . , , , · ,, . ,, . , ~ , · ~. , . , ....... . ', , ,, . · ~ .,,, ., "" . ~ . ., . , ..... . . .~.. .. ,~.,~..", , , .... ',. · ,.,. ,~.., ·.,"', .,.,~~,. :, Ill ~ '~ I [I .i I ~ i "~l,i I . I , I i iI I i . "~ ' ., ~ '" IIjl . ' i I ' i , I i ~ 'i "I :. I ~ iiIIll,l' i~I l i . . '. Z..'"" , i l,l ~' ". ."' ~ ...... · i , .' . ,l'~ i ~,'. i l." ' ,.l ., ,, '. · ,, i . , I ~l , · , ~l '. ~l'" .",~ll.'. "."'~."~"· l."llI'.:. ' ,,,,-r. · · .,,,; · ," '., · · ' ., , · ." ',,' ,,' · "'..,~ '~ .. , ,' ':..,..., ' , .. I ....... , .~, , . ,.- ~ '., ~,,.,~,"~..,",.,~. '".';.,,,,., -' ~ ".; ., . .., ,., . ". .. ., .,. , .. ,, ..,, ~,~.~', . · .,-, - .,.., .. ,..~, , ,. , , , .... ~.. ,h~.~ ,~ ,".,.. . ~ , ...., ·.,;, ,....,, .,...· I ~:' ~.'~, . · · , "' ~. :. · ' ~'.,' ", '. ~ ""~ .:'~, ' ,',,i :"" ""~ : ' ' ' , ':' ,..' ' ,"" ,~ ~. ~""'~" '--"' , ,~ , =" ~:: ,'*' "..' ,' ", ', ; · "" ,.:'%' .:.,,~ '.,"'. !. ,'~:.:,,' ,', ,,'',", ,,' '. '.'~",:'"~". ,;".".,,"." · h. ' ".; ','~.'," ':".' ,'.,'..',.',':.',' ....." '..~' '"'. "",', ', :, ",:"" , .....,,"',.' '..: · ,,'"" '.,"..' '"'; [. .. · .. · · .~,.~ .... ..f~,'~. ... · ...... ~ ;, . ", , . ~ . '..' ,,. "o" , . /. ., , , ,.",,;~ '. ' , .. ,:...,.,...,'. ...... ,, ............ , ......, '..,,~ .~ ,'.,,~ ..... ,,,",~,'; .... "','.."" :' ,",,;".',"" .'"" , ~','"'."i,',' '., ' .... ", ~' '.:',' "' '" · ,"'. '~ , ' ', ," ' · · :' .',,".,,,, '., ",~,'"'",'.,.,'.'.'' '~' ! ~,;,. .',:~..', . ........ .... ~ , , .,., ...,:.., . ....;.~".,.,'.'.' . . , .. ,., ,.:....... ," ,,' ., · .~ ,"~, · . , ,..~,, , ,,.·,. , .... .,, ·,. , , , ,,.. · . .... , ,, ~ . .,,., .,, ,· ,. ...., ,.,, ...,,. ....... ""," ' . ", ,"~' ", '"'. ," · ' '" '' ,. ., ' ' · '"-'"'i" .'" · ~ ...... " · '"."" ,., ' "'.'~ ,:. '....' · . . '. · ,' ' ' · .. '.',,.' .."." "1 . '. ' ....' ...... ,' ....'.'" '. "'..." ·..' ......~.' .....· ·'.~ ~ · · , , , , , . ,,, ~ .... .. , , , ,, , .¢ '"~ ,-~. .,~' ' ,...,, ,, . . · · ... · .. · . ., '.-,. · .... ...,,': .... , ,,., .,' ,,, .,,:,, ~,,. ,,,,, . .. :. . ,,,.., ': ....':,_,...;,. .. · .,~ . .. ~. . . . . , , . , , , ~ . , · , . · ,.. ~ , , · ,, .. , · . . · . ,. , , ',-., . . , .. ·, ~ ., '.~ ,. ~. ,. , . , ,, :_,': '. " ., ' '. , ' , ' "",.:': .',,, .',". ' ":'., . .' ", ':..· " , ,',~,',,' ,. v., .,,',~,~'..', .'.~ .'. ·,, ,," . .,. ,, . · · ", · · . ... ..,',· ' .... , ,, .,'~ · ,.,?.. ·.. , ,, . , . . ,' ,~':"', ,' ' , ', , .: , ',: . '. . ,. "~i,. "~'.,, ~ ' , , ,' '." '.",,~,,, " ,',": ,.':,. ,' ' .' .... '. , '" .' , ,' ,~",, ' ' ,~,, ~,,,.'.' '.:' ,',",.' ,.",~ .,..~', · ',,. · .~, , , ,. :,,: , ,,-:.. .,,.., ,,. ,, , ..~... ,' , , . ,'.., ,,,,.,.... ,~',,,.?,," ,....,,.~,,,;,,." ,,, .,, ... '.,' .., , ,, ., , . , . '..,..,,,,, :,.'.,~ ~ . . , .. , . ,.. ..... .,,, ,', ..,.,. , , . . .,...., .,.. '... '., '..' "".'" "' ', "~' ' '. ". '-~ ~,,'" ' .'"',' ,i' ,""~:, ." ' ' , '"'-,'"','~'"'.",; ".~.'.":.'~.;' "' :"'' " '" ,.'"', · '" ,',""'"~ '. · ,' · .. . , ..,. :. ,'.. . . , ...., .,,,...,, ~, · . ., ,, , . ,';., , , ., , · , , ~'. , , ,,. & · , ,,, ~ , ,,,,', ,.~,. , . ~ ~ ,. .,,. ,, , , ,.,, ,~.~ .... ~ · , ,. ,.. , ...,, ,~ ~ ., ., . ..... . ,, . , , ~ "" ' ,, ". ' · , , , , ".' · '. ~, .' .... ," "~, '". .' 4.'- '' · ' .... " , .. ' ....... '."~i~" , "."~ ...." . ....,. .~.,... ,,' :,, ,.. , . ,, ~,, , , , ,,:... ,:,,: :'," ,,.,, . ,,,:,~.,..,.,,~ .,.,.-... ,',°: ..',, ,,,,. .':,, , .. ., .' .. · ·~ .... ,,,~ .,~, .,,.. ,....., ; ....: ":~ ~ i' ' . · "· . '. ', , " -"' ' · ', ', ...... ''. ".,~..'"L '~, , ~ .... ' '" .. " · : .' ~ " · ' ....~'· · ' ~;.~ - ." ' ' ';' ' ",' ,'",,,;~'"""":""':;'"'"","~""~'.;" '"~" i":,"' ," '-'.~:'',''",', , '"';" " ," ~,""'T,'·';',."'"-'~ '""' ""~ '" ,' "','' "'"' ;'' '"·' "" " · "' 'i. ' .~ "P"., ? fl . , "Fle'.~ll,.k' ,,' . ,.1~,! ' &., '/, ......,, '.l. .'%,1 ' ,~ '. '' ' ',,,' '~' "'- ."'~ ? ...... · , ~", ...... · i ' · ' · ""--"-..i" '.'' ')" ' , ' ~ " '. ': '', "~'~'' ''~ '· ' 'J : ,,~,~:'~",,: ' ,. ........ · . . ' '" ", :"' . ., · '.'· ' . ' .:. ,.','""';.,.,,',",".';.:,,,; '"4 .~,~ ~,,~, , ,.,,.., .. ,,. ,,. , , , , .. . , · ,. . ~ ,,,,..,..... ,..; · ~'~* .,..,,,.., :..~-. :, ', , '., .. .. , , , '. ,,,. .. ,' ,., . .. . ,,,,, ,:,.,,'. ,,'~ .',, ,.,, , ..... ,...:~..,".:. ..,. , , ,.~.~ .. . ,, ! ,,,,.*. !. .. :... i..'~._"" "'~-.- ".' :. ~,," .'.. % , .. I,.~,.~.' ~".'",~ ' '. ',.' I '~(?.'.:,~ ,%.. :.~..,~......'. ~,,~ · .. ..,.., .. , · ,,, ~,..': ;'? -,', , ,~.,., , ~,'., i ' ~'.','..' '".' ",; , . , . ' .... ,~ , ',.,' ,.',,., , ' . ,~, · ~ ',. ,... , .. ..... ,' .,,,. , .. .... ,.. .,, ,. ,.' ,;../' '_¢,, ,, T · ',. %..'"N ' ", :' , ...... ,' "' '.''' ":" ' ..... ' .... ,.' ".",', '"~' , ,"~ · . , , , . ~ ~ ...... ,, , ., .'.., ~ · '.. ,..~. ,. ~' ~ -., . ,.,, ,',, , ...,,. ...... , , .,..,. , ,. . · · .. ,,.', ..~ ,, ,.: .,. ,.: . .,,.,-, .~ ,. ,,: :.. , :~u,., .,. ,'..,. ,,.... ',,, , ."..,~',;~ .... ~ , · ., .... . ..... ,.. ...., . .- ,,~,.... · .,., ~,"' ~; ', -.. , ~..,., ,,.,~ ~ . . '1.~.., . ' , ' .'' '", '; ', ·,"; .... '~' ' ' ',', "'-:'"' '".'F"- "; ~ ' ',, '" " ..... ",' ' ·," "~' '~.",'"~"~ "~ "' ' · '- "'~,-." '"'." ·,,"," '' '. ' ~ ,,'~.,~,"..",, .,.,..~..',.'-,".,~,,,'..',..,.', '~' .;...," ,,: ....., ,,.,, .'.. ,. ,,',,:":.~, '/~, ,,...,,'....,:,,....'...,,...,./.",~, :. .,.,?',* · ~...,!.,.:.,..,,:,,,. ~,,',:,' r.., ..... · ;~;,, ~ ~,,". ,....,. ,' .,,, . ..' , . ~;.,.~..~.'~ .'.,, .-. ~, · ., ~ ~ · ,,:... ,..~,,~,. .... ~,. ..,.. .)~ . .,~. ~,·~ ', .,,, ,., . .,~ .'..' , ,,. ', . . ~ ,,%',. ., , . · "., .. .: ,..',' ..'.. , ~,..,~, .. ',..,' , -,,.. ,. ,.,. .,' ,, ~.',, ','. .,..~.,. ,. ~-.",,...' , ,.,~. ~.~. '..,,,..; ,":'." ".' ..',,.:.....,. ".'..,'.'.:.' !.. ':', "." '.."".' ' ',,? "..'.... · ', ';,'.. ":,.'.'~. ','"., .',',?. ~'.",',:',,:," ": ,. ' ...., .....'~'::,".': ' ' , ,';..','"".:.: ......"C",,: .; . ,,:~'.', ,'~',,.,"~',.",'~". ...., ,',.""~".' :"' -.'.-'.' '' '. ';' ,'., ',' ....' ~' .......""' '.., '.~' ".,.".~. '. :.'':~',~,,'~',' ', t' ','.'.. "'..' .~; ,"''. %' ,':."~. '".,~ ,"".~ ! .. ,. ~;.,' ", ~. ,"" .'": '" '",'',T .' ';',,~ ,. ~ ,.G'",, , ...,", ~ · ~.~,. .,... ~'". N. .. ~., , ....,,-., .. ..,, ,,~ I. ,, ,!. : ..~ ,, .... ~., , .o,, , ,$~,~' ."., I..' ~'· .' ', ,' ' ,,' ',' ...." '"". -.?" ~ ~,'~, ''~' ~:,, ,,,' " ,,~'.' · '.";', .' ''i ., '~.~),f... ~ '",.,' ~., .'. ,.. · .....,. ,.. , .......:: ..'~ ~:.~ ., ..~,-, .,,., · ,.... ~, ,., .~,, .. .,,. :o . . . ,~.. . By Jay Stu ller Golf gets back to nature, inviting everyone to play Using natural landforms and native grasses and plants, golf course designers are creating links that are environmentally up to par i'i.~..:,,3. '..,',,,, .7 ~ .., ,,, ,~; .,...':. ~.,. '2o,. ~. At Cloverdale Golf Club, native alders frame what Opposite: A barn and a natural lake grace the could become strokes of genius on the fifth green. ninth hole of the former Washington dairy farm. Standing at the tee of Cloverdale Golf Club's ninth hole on a summer evening, one can't help but absorb the surroundings. On the verdant floor of the Stil- laguamish Valley, you're enveloped by the foothills of Washington's Cascades, off which reflect twilight hues of sage and purple. To the left, screened by cotton- woods and maples, is the valley's namesake river. Ahead, on a rise behind the ninth green, is a classfc red barn. The pastoral quiet is broken only by the screech of a nearby eagle. Such reverie must pass, for the $90-yard, par-4 hole demands a golfer's full attention--if only because about 80 yards shy of the green and to the right lurks a hazard that might take the "Tiger" out of Eldrick Woods, the 56 wunderkind of the professional tour. "It's the lagoon," . says Cloverdale co-owner Cynthia Witscher. "Although it's dry now, at times we've had to tell city folk they shouldn't go in there looking for lost balls. You see, on a dairy farm, a lagoon is where you store the barn's washed-down manure." It's unlikely Cloverdale will ever host a pro tourna- ment, because it bears little resemblance to meticulous- ly manicured courses such as Augusta National, Pebble Beach and Pinehurst. Its fairways are bumpy and rugged. Tufts of thick canary grass dot the rough. Skunk cabbage sprouts from wallows near several holes. Its clubhouse is a shed adjacent to the barn. The "Green Acres" look is authentic, because until Photographs by Michael Melford ic'~.,'. ~" ~,'~.;.'~.:. :,,,','/ ""' } ' ......~ ' .....' ~ '~ I?.?~ ,'~"."S',,. ,. ~ , ,,,',:,. ,' ' .,' ,~' . . · ~.. ' ~ :,,' ! ..~ ,'~,,, I~' .: ....:"" "' :" ': '"'" ': ''" ':'" '" ~" ':'"'~" .......:" ~ ....'~ '"', 'i'.."' :. .,.., , .,... .... ~...-: ~. . · . .,: ..,, , :~. ., , .. ., .. ...'~. ~.~,~...~.y.". '~. , ~.!.~............. .,,.'~,.:' '~: """ .:.'~.".'!";:" '~/.! :'... i"'. · ' Je.",.' ?, .' .:...~ ~ q.',."~,.-~;. '., ..' ~ .' .? :"..;. ".~ '.~' ,. ','.~ :',,' :' ,.:' :" .'"',", 1:'," :;. ,:,'u' ..,,,',',* f.,....'":.:. '.' .~::':':'.:.' ""..'. d...' .~.: ,.' ?.':"....,..h.':'; ?..'" .......: . . . .......... ,... ,, '. ',.',.',i,'~,~ ',' ,; '- ,:, '( ' .,. ,: ",,. "','..,,~'','. ;' , ,'~,'. ;"~ '.,' .:,, ,. '. '."; . ~ ~,.,' ,',.'~".,, ,".':~;~' '. :. ' '.' '. , ' .'.' .' : ' ,.'' . '" ' ''.'.: r ', '.," ..... ', · "'. '2{';'.,' ','' 7 ',' '' .'" " , ' ',' " ~.,, , .. . . ,..,....,. ..... .. , · ...".~ ...... '..... ...,,..~. ..~ . ,.. ., ~.. :.,,. .' . ,,. .... ~. ,...' ....,,. .... . ., ' .,-. , ,,.,,, ~ · ,,.., .... ~,.. . .,;, ..,, · :.L~ ,. ..... .,·,,?: ~.,' , . · ..,... ,, ~,:,. . , . ; ', , .,...,. ,. ~ . ~', .,,, ~.. .. '..,~ ..,.,~ . .., . : ...." .. . . ..~ ~,,,..,, ..,,., ., , ,· , ,. ,,. , , . ,, , ,,.~.. , ~,., , ,, , ,, ..., ,, , ..;,', , ,., , ~,, ,,,~ ~,, ,,,,, :, .',.~ , · ,,,., , ,.~ ., ,, ,., ,, ~ ~: ,~; ~,", , '~}." ' " '" '":',' '~' '; "J"' ': ' ' '" '~' ~' ~'"" '"", ~ ,' ':"' "' ' :'W" "' ' "' ": .... ~": ', " ",%~ ~'" '":.'"""""' "~ ~" , '" '" ':' "'"', :'" '", "+ '""~ ' *'"" ': ":"',' '~ .~.=,;:....;....:.,.: .... ...,..,-,.., ..,:..... ~.,...; .... ~...,.:;,.:..., ..... ~.., .... ?' .,2~..,',........-:,,': <~.........:.,:, ,.... ,.., ::..~..~:...,..~.,, ......-.<..,.~ ,,......;...,~.,, ~ ...,..,'..,. ,..,.....'..,..,'! ~,'~'. ..r.'-. '..'. ;. ;~, ..,o.'. ,.' , .",..?,."m.;..: '., "." '.,' ,.',' '~. ,,*... ", .,',',.'~,.' .,' ..~ "' .':'I ' .,~'...,.~'." .,' ' ',..,,', .' ,:.,..~, ~. ,?,.:~,; ~"'.¥,,%~ '.,? .... .. ~..~. , ..;., .,...w ... ,'..",~,'.,~ ~"' ,~" "" T?' "?', ~ '"'-".',,, ' ' ; ~..".. "'~.' '.'.'.' .~'.:.,.'.',,,.,..,', ".' .'.'.'.."~... :~r'~. ,;~..-...',,..' .,' I'L~,"':~'.' '.,'...~;. ,3,.,'",,-','~.~'~ ....~" ,',',,.'~,'O,'S': ~.,:.,.~,.~, ,,~, .",. ",.~,1 .:.,m.o..~..,,..?.;, .'%',"," ~,~'.!~, ~..-".',T ~. "~ ,',, ~,'"4~"" ," '~," S.~',. "" .'.'r! ..? ',. ,,, ," .'~ '~, ~; ;',.,",,, .'~'. ', ' ~ ' "',~,,;',,~,' ,,",~ '. ".,,.' '/,, '! " ~,~. ,' .",'~,,,,'.;., ,".~ ''r,', ""' . ',~' ".':~' "' r ','"7,*'"',.,~ '.'~ ;':,. ',, ", ',' '., , '" ,.'.,' %", .... ~T ,",,:,, ' .','~'" ;; ,, ;: ', ...... ~' .. ' .... '"' , ,' ", ':';',' ': '2 ....'" , .... , ',,,,:' .":'"',.'",,,:," , .;,",'",~", ;' ,.;'/'",,,~" ",'" ,,"' ".","','?,.',' .~..'.,'.~' ~,., '.,~....: '......,.,.,..;.;..',,' ...~ :.."....'.": .:'.,'!; .j.'. ' ..u~'.:,. ',...,." ::i., '7.:",;:." "~-.'" >..".. ,.,, ... ,,.,..r...~;.....~' .'~:".': ~'.'..~'"".':';~..',':. ~' .,~ ~,:"R,:~';';".' ':'!',,.,t.....,. ".....'~! , .. ., ~, :- .: ..... .,, .,.. ,e. ~, '", ,'" .... '", " ,' .: ,',' ' -', , '~ ~.~ ',T ,' ' "~ "' '~ ...... · ' · '~'"' ?.: ' ?'"'' '" .... '" -" "~ ~" ' i ' '::~ ~,.,,'. ' .. · ,'.. . '~., ,.!'. ' .',. :..,,,r ." ~ . '~",. ;'~,':. .' ,: ..,;.',.?. ,' ' "",~ , .,. '.' ~': ,.'. , ':,,' · . .... '~,. ,....':.. ";'," '.~,,.~,'~ ...'.· ,.,;..',,;',, .~"? ,; ,'~;¥ '., ~:.~ .~,:" ,' ,~z '...' ;..~. ~;'.;' ~.' .~ ,,~:~.',.j ".,'· ..~.~.: '.+.','.:.'.',-.'.'",,,'.,.', "·':' ' ~.'~,.' ~';'.'~ ":'.;,,., "", >~'..','..'.' ':,,%', ;~ '..:4, 2'",.~ '.' ',..',"~.: ,',"-"/,.,.'?' :'? ':~' "t: .~'~, '":'."""",~"'"~',"'.;.';.~ ~,' ~.", '~'.";~?~ ,;,':.: ,.!.'~[," , :'~.' ', ': In the off-season, joggers follow boardwalks over the marshes and meadows of Squ~tw Creek. The golf course opened in 1992 and became a case study of low- impact design in an environmentally sensitive area. three years ago, Rick and Cynthia Witscher did indeed keep a herd of holsteins on this 150-acre spread, just outside the town of Arlington, 60 miles north of Seattle. "In 1988, we were the Snohomish County Dairy Family of the Year," explains Rick. "But milk prices were the pits; we were losing our shirts. So we decided to grow bent-grass turf for the golf and landscape industries." While farmers understand grass, the Witschers knew little about golf--except that turf buyers kept wanting to hit bails at the greens they'd grown. Thus inspired, Rick read what he could on course design and eventual- ly created an 18-hole layout. He placed most greens on existing rises on the river's floodplain. His fairways fol- low contours shaped by ancient riverbeds, sandbars and the hooves of cattle. Thickets of brush and boulders and patches of exposed sand were left in place as haz- ards to challenge golfers. Because the hardy turf com- prises six types of native grasses, the course req.uires nei- ther pesticides nor an irrigation system. In 1996, Cloverdale hosted 25,000 rounds of golf, up frbm 20,000 the year before. With its low-key atmo- sphere (the clubhouse has an "honor box," into which players drop their modest fees when the Witschers put up their "Out Mowing" sign), the course beckons golfers of all levels of ability--and from all social strata. A country-club showcase Cloverdale is not. But the Witschers created a course with attributes that archi- tects often struggle mightily to duplicate. What's more, their modest operation is a refreshing counterpoint to criticisms of a sport that once seemed beyond reproach. Even as golf's popularity soared in the late 1980s-- growing fi'om fewer than 20 million U.S. participants to more than 25 million today--the game and its fields of play have come under withering fire. "What was once ac- cepted as a benign form of open space is under attack for its impacts on water quality, wildlife habitat and land use," explains Paul Parker, a vice president with the Center for Resource Management, a nonprofit organi- zation based in Salt Lake City and Denver that tries to find common ground between business and environ- mental interests. There are already more than 15,000 golf courses in the United States, which togeLher take up more area than Delaware and Rhode Island combined. Since 1990, an average of more than g50 new or expanded courses have opened annually, each 18-hole course covering about 150 acres. Another 1,600 courses are planned or are under construction. This is welcome news for hackers who must hustle to cadge scarce tee times. But the lust for new courses rais- 58 es serious questions. For one thing, is carving fairways out of a forest, moving a million cubic yards of seaside sand dunes or planting thirsty Bermuda grass in desert settings--where a course can quaff up to a million gal- lons of water a day--an intelligent use of land? For an- other, is keeping courses green and free of weeds~ brown spots and bugs worth the liberal use of chemical fertilizers and pesticides? Much of this is done in the interest of the perceived perfection that's come to be known as the "Augusta Na- tional Syndro. me," named for the fabled Georgia course that hosts the Masters tournament each spring. "People see this highly manicured layout on television, with wall- to-wall green fairways and blooming flowers wherever you look," says Parker. "It is beautiful. But the condi- tions are completely unnatural." Still, this televised perfection--standards that are also nurtured by features in golf magazines and resort ads--generates expectations that oh-so picky golfers de- mand of designers and course superintendents. In addi- tion, architects began designing incredibly difficult, championship-style courses, mainly to please develop- ers out to attract professional events, or to lure guests to resorts where it can cost $100 to play a round. "Because of these trends we've fashioned ourselves a real image problem," says Michael Hurdzan, one of the world's top golf architects, "Golf is often viewed as a sport for rich white guys who despoil the environ- ment. That elitist image makes us a fat and easy target." With a doctorate in plant physiology, the outgoing and thoughtful Hurdzan designs both upscale private Golfers tee off at Squaw Creek; the Squaw Valley, California, course uses no chemical pesticides. courses and low-cost public facilities. "What isn't widely known is that the industry has put an incredible amount of money and effort into research on turf grasses that require little or no pesticides, and which need less water," he says. "We have scientific studies that prove well-designed courses don't pollute the environment. We can even make them beneficial to wildlife by re- claiming wgsteland or converting old landfills into healthy spaces that are useful to a community. And courses don't have to bc expensive to build or play." A student of his professional forebears, Hurdzan also recognizes that some answers to the questions menacing golf's future rest in history, and that today's criticisms are supremely ironic given the game's origins. That's why there's a certain rightness to the Witschers'rough- and-ready golf club. Cloverdale is a course for the next century, if only because nearly everything about it sug- gests that it's a course straight out of the past. "The architect of the land... is God" On the fourth hole of the Old Course in St. Andrews, Scotland, Mike Mordan has just smacked a long-iron shot that's been snagged and slowed by the branch of a bush. As the Chicago pension consultant walks past the prickly brown-and-green shrub, he lightly brushes it with his hand and, with the bemused resignation so common to golfers, asks aloud: "Who put this here?" Caddy Dave Hutchison, who for 22 years has looped bags around St. Andrews, cocks his head, looks quizzi- cally at Mordan and pauses for several seconds. "God," he answers. "There's nothing on this course that was made by man. Golfers play on it. But the archi- tect of the land... is God." Religion aside, there's no argument that for golfers, no piece of ground is more sacred than these 18 holes wedged between eastern Scotland farmland and coastal sand dunes along the North Sea. The Old Course site has allegedly been trod by golfers since the 1500s. And yet, no one knows who designed the current layout on this narrow strip of salt-tolerant marram grass and finer rescues cropped by sheep and cattle. · Says George Grant, who has lived all of his 62 years in St. Andrews, "Local lore has it that the bunkers were created by sheep nestling in hollows to seek shelter from storms. The sand and bunker walls have, of course, been tidied up for golf. But the story of the sheep is one I've heard my whole life." If it's true, says Hurdzan, Scotland has the world's smartest sheep, "since the bunkers are lined up precise- ly to points of play." When legendary course architect Alister Mackenzie analyzed St. Andrews, he came to the conclusion that people kept hitting shots to the same spots, and by repeated play scratched the turf down to sand. "Sheep might then have nestled in the low spots," 60 says Hurdzan, "but the golfers developed the hazards." St. Andrews and similar courses gave rise to a game that was shaped by the landscape, and not a game that shaped the land. This very simplicity made primordial golf accessible to the common man. "The Scots are a thrifty people," says Hurdza~. "Their courses were laid out on a rolling terrain with little modification to the ground." Call this a necessity, since at many ancestral courses no green fees were charged for what was, after all, a shared community asset. For a course to be enjoyable, relaxing and a test of skill, it should first offer a measure of safety. That means clear lines of sight for those striking balls, or enough space or barriers to prevent others from getting conked by a wayward shot. It should have variety, in the lengths of holes and the severity Of hazards. Those holes must also have a progression and flow that keeps'players en- gaged and the traffic moving. Throw in the technical aspects of drainage and irriga- In the course of researching this piece, Jay Stuller cut his handicap from a 14 to a 9. Thegolf gods are plotting' revenge on the San Francisco author, tion requirements, and the task of routing an 18-hole layout on less than 200 acres of land becomes a bit more complex than your typical course critic may imagine. Most courses require at least some modifications to an existing landscape. "With bulldozers, synthetic fertilizers and water, ar- chitects could build courses just about anywhere," says Hurdzan. Such capabilities--driven by consumer de- maud--is what led to courses in deserts, sprawling lay- outs that anchored housing developments and plans for resort courses in spots that caused environmentalists to go ballistic. The question "Why here?" seemed particu- larly pertinent in 1982 when developers proposed build- ing a course in a meadow in Squaw Valley, California. With new resorts, casinos and golf courses in the works on the Nevada side of nearby Lake Tahoe, local officials and businessmen could hear the sound of tourist money being vacuumed across the state line. A premium resort and golf course at Squaw Valley would keep some spending on California's side. In opposition were Squaw Valley homeowners whose residences looked out over the meadow, home to red- tailed hawks and a smmnertime explosion of wildflow- 62 , . ~.... ,....; ,, ,. . .... .t ~.~ . ~... ......'... .... ....... ~. · ,~ ?.': .. ~, ' , ..~.. ..... ,..~ .,, t' '~ '~,t · ....',.. · ; f. ,'.. " ..... ,,, ,,,. ",,, ,';,%.,., ,,. ,,,: ,., .'"" '.,:,,~ :i~:a .... '" ~:~'~;,.*',',.'*""m',,F":' "'"..' ' ' ~ ~t d~ ~ "."' , 'J ':~' '$,'." '~" ;'" "~.,~ ,,. , ,',~r ' ,~e '1' I ,," "d ', ' ,~-.'...,~',.'~..f,' ' , ~.,. , , !,1, I ' ., ' ......,.' .....~, ,~. ".',,,~ ~..~,. ',''1[ .4:[ ] ;~.~ .... .. ,,'d'! ~d'.. p.,'..,N~' "~. .. ....,...;:..'..;,.[. :,,~',~.' : :....,~ ..,'.'.', .'~¢,~... .,,., . ,. , ',,, .., ~; :!, ,.~';,~.:, ", .....~ ....1:, :'.',~..:~ .' ',.'~, ,'"t. :,.,,, ',,,.' .~.' ;i.'.~'~.',,, ',, · ,;4 "-f,t'v.~~' '~."' · ' ** .%' :~ ~" '.'. ' ~"' ..... : ....':'~ ~, ~ 'Z'-' · ' ~ ~? ,,',~'"1 . . · ,,~r .... '1 ,, '~ .~ . ,..~ ..., ,,. · ., ,..., ,".:~..-.~.~ ',~qi.;',',,',' ....~' ¥~, ,~4N,,~.,.~. ,- ,~, I~' ~.i~..: ~ ~;: ",;'%~'",~." . · · ' ~ .~,~, '~ 7' ~ ,, , ~ ~ ', ,. ,,, ... , ,, '~.~,,,.~.,~ ' ~, .,. ,,, ,., ~o.:.~%.~[~'.," '~ .,. ,',.~ .. :. *.: · ,.,..,., , . ......; .,' .,.,. , :' , . ,'. ,,, ,,'~, ,,~ ~ .....~..'~ . I, ~, .,, ,', :' , ....~ :,, · ;.~ ": .% ' q, ~.,~ ~ ;,O', .." : .v · , ,~ ~ . . ..~, : " · ' ' ', ~ ' ¥ ;, '.',' '~. ".,',' ~[ :~'2' dda,¢.~:'. '. ~,~ ;.~ ~,; · ,":, ,', , '"' ,"' ,~ ~.; ',~ ~ .....,i~ ':,,'.:?, ~.','~" "",','~ l'~ > : .... ~' . ':..' ....' ~.::'~:.'.' ,",,~ . ~ .t,Y.:;t" ..",,; ~.,' . ' .:' " ¢ ....""' '""'"' ' ~'Y'?'" :."" 4~, ':' ' q"~ :';?'."'?,~.$" '." ',' "' "'; , , . ,, ~ , , ,, ,,' . ,~,N~'.'.:.'..','. ,., ...~, · . · ,,. · , ,...... , , . . ', , ~ · ,',,,, ~':. ......".,,,.,,,',. . ' ,,,,...:.'.., ,~' L ,,,..., ,, ,'~..: ,,.,,:; ~'.,.~'B'.-.',. ·. ,..,.....~.a' ..I;...;. ~,.,,.&'...;,n.,,-..~.,.,' . k As designed by top golf architect Michael Hurdzan (far left), California's Desert Willow (left), a municipal course, will boast native species such as red and golden barrel cactus. Flags by fan palms (above) mark sites for plants and drip irrigation. ers. In addition, environmentalists feared that golf course pesticides would contaminate an aquifer beneath the site and that nitrogen fertilizers would damage sur- rounding wetlands. Finally, Squaw Valley is often buried under 20 feet of snow; would a course that could remain open only four or five months each year be worth the risks? Legal and regulatory threats stalled the project. But to the credit of its owners, and the Robert Trent Jones jr. firm that designed the course, the Squaw Creek Golf Resort evolved into a case study of how a golf course can have a surprisingly low impact on even a sen- sitive environmental area. Moreover, the Squaw Valley meadow wasn't quite as pristine as it had seemed. "Once we started closely analyzing the property," re- calls Kyle Phillips, design vice president at Trent Jones, "we learned that in preparation for the 1960 Winter Olympics, the U.S. Army Corps of Engineers had blast- ~d out bould~r~ and leveled a lot of the meadow for parking lots. Then, when we took samples from what was considered the valley's most vulnerable wetland, we found it was a leach field for the septic tanks of the sur- rounding homes. They'd been on a sewer for years, but stuff was still leaching into the marsh." The design plan limited Squaw Greek's playing area to just 80 acres. Boardwalks carry players over marsh and meadow areas. The builders also restored acres of native grasses and enhanced natural filtration ponds for water feeding Squaw Creek. Squaw Creek is now certified as a "Cooperative Sane- mary" by Audt~bon International, which has a program that recognizes environmentally compatible golf cours- es. But it took a decade for Squaw Creek--which finally opened in 1992--to get through a thicket of environ- mental opposition and regulatory problems. Time is money, and the maintenance regimen at this course is costly. A midsummer round at the resort will thin a golfer's wallet by $110. The golf industry and environmentalists continued to spar. In 1995, the Center for Resource Management, Golf Digest magazine, Pebble Beach Resort, and the Na- tional Wildlife Federation organized a ~urnmit meeting. The conference brought together about 80 members of the golf industry, the environmental cormuunity and var- ious government agencies. "You can't imagine a group of people more wary of each other," recalls Parker. "But the participants started to find some common 63 The unofficial head pro at Cloverdale, Wiffi Smith proves she can golf anywhere. Well... almost anywhere. ground," he continues. "While some designers contend they can build a course anywhere, I think they came to realize that there are some sites where you shouldn't build a course. Environmentalists were surprised by the amount of research the United States Golf Association (USGA) has put into developing turf grasses, into drainage systems that minimize runoff and in creating habitats that attract wildlife." Eventually a broad coalition that included Friends of the Earth, the USGA, Sierra Club and the Golf Course Superintendents Association of America agreed on a set of principles to guide construction of new courses and maintenance of existing ones. It also admonishes golfers who complain about "imperfect" conditions, and sug- gests that an environmentally sound course is a quality course, brown spots, thin turf and all. Still, many proposed courses meet feverish opposi- tion. "Environmentalists who truly care about the ecosystem are reasonable and understand that when we create biodiversity on a golf course, our objectives are mutual," says Hurdzan. "But we still face zealots who blame all the world's ills on development and are out to stop it without bothering to see what goes into a course that's built the right way." On a steaming September afternoon in California's Coachella Valley, Hurdzan provides an on-site analysis of a course that was built in the wrong way. At a Palm Springs area resort that shall go unnamed, the trim and relaxed architect stops the golf cart before he and his companion reach the first tee. "A desert is one of the earth's most stark and dramatic landscapes," he explains, "and it's one that not many people get the pleasure to expe~'lenee firsthand, l~ut look around and what do you see? Concrete ponds, mounds covered with grass and decorative plants, bush- es and palm trees that aren't native to anywhere within 500 miles. It's like whoever built this place tried to dis- guise the fact that we're in a desert. I hate to sound so picky, but there's no realism to this place, no character that makes the course memorable or puts you in touch with the environment," Hurdzan sighs. "When you see a place like this, it says 'opportunity lost.'" Putting health back into the land Approaching the peak of a 25-year career in which he's designed more than 200 courses, Mike Hurdzan hasn't missed many opportunities. His holistic environmental approach to design makes Hurdzan a bit different from his fellow architects, however. Today, he's involved in two high-profile projects. One is the much-watched Widow's Walk, on the site of an abandoned gravel quar- ry in Scituate, Massachusetts. An eyesore of dirt-bike trails and illegally dumped home appliances and tires, the quarry has long been devoid of vegetation and wildlife. "It's a chance to take a biologically impover- ished site and, by developing a golf course, put some health back into the land," says Hurdzan. Scheduled for play in mid-1997, Widow's Walk will also be an experiment, with three different types of green construction, each rigged with computerized monitors to measure soil temperature, moisture and fertility. The public course will also be planted with drought-resistant fescue grasses and other tests of main- tenance practices. It will generate data that Hurdzan hopes will be of use to the entire industry. The course that Hurdzan calls "the most important project of my life" is now under way in Palm Desert, Cal- ifornia, not all that far from the worst-case example. Called Desert Willow, it's on a piece of city-owned land. Hurdzan is using $10 million of Palm Desert's redevel- opment money to build a facility that will give resident golfers a chance to play a big-budget course at munici- pal prices. He's creating a layout with enough champi- onship style to attract a major PGA tournament and de- signing a course that looks as if it truly is a part of this desert environment. Trudging up the seventh fairway of the Desert Willow site--at present, little more than sand--Hurdzan stops to admire the mounding by the project's construction company. "They've rearranged about a million cubic 64 y~rds of sand," he says, "but it all comes from this site-- and the mounding is modeled after nearby sand dunes. The high ground flanking the fairways will shelter golfers from wind and create spectator areas for tourna- ments. We're going to plant only 75 to 80 acres in grass; the areas just off the rough will be sand." In Desert Willow, Hurdzan has enough acreage to use several sets of tees that can challenge the pros yet make the course strategic and fun for players of all levels. "To the average golfer this course is going to look difficult," he explains, "but because of wide landing areas and 'containment' mounds that stop sliced shots from get- ting you into big trouble, it's going to play much easier than it appears." What's more, the esthetics will give Desert Willow a distinctive character. "I hate courses thai make you feel as if you could be plopped down in the middle of any- where," says Hurdzan. "Here, golfer.s will know they've been in the desert. And with the way the course is laid out, I think they'll remember different shots, different holes--all the textures and elements they've seen." What makes Desert Willow special for Hurdzan is that it has big-budget quality, yet will charge reasonable, public-course fees. "Public golf is the heart and soul of the game," he says, "and these are the players who've been getting the short end of the stick during the course-building boom." Cloverdale Golf Club is the essence of public golf. For Just $15 for 18 holes, a round here is time and money well spent. And what Rick and Cynthia Witscher have done--without training in golf architecture, mainte- nance or operations--is awe-inspiring. Laid upon their former farm is a course that's as environmentally light on the land as Scotland's ancient links. "It was just amazing when we started mowing the pas- ture," recalls Rick Witscher. "As soon as we cut the tall orchard and rye grasses, fine rescues emerged, since they were no longer blocked fYom the sunlight. The fes- cues thickened the fairway turf, while the natural clover in the fields is a good nitrogen fixer. I planted bent- grass greens, but I'm going to let the Poa annua, an an- nual bluegrass, take over, because it's easier to maintain." While a country-clubber may snicker at Cloverdale's residual agrarian ambiance, this course has a rather for- midable advocate in the person of one Wiffi Smith. The Witschefs' unofficial head pro and adviser, Smith, who resides in nearby Darrington and makes a living teaching golf around the country, is a remarkable story herself. In 1956, at the age of 20, Smith wrapped up a wildfir~ 28-victory amateur career, winning the French and British Opens. She then hit the Ladies Professional Golf Tour like a meteor, winning nine tournaments over the next three years. But injuries cut short Smith's career by the time she reached 94, an age when most pros are just learning the trade. Smith feels right at home at Cloverdale. "What's so great is that it has an unintimidating atmosphere, which makes it a perfect place for people to learn golf," she explains. "So many beginners, especially women, are driven away from the sport before they really start, be- cause of glares and harsh words from other players. Pre- tension has no place here, which makes it a wonderful place to teach." Cloverdale attracts a diverse mix of players, from log- gers to sawmill hands and farmers, even business execu- tives who trek in from Seattle. (The whimsical "dress code" once said "no rubber boots or overalls.") While a fairly forgiving course, it has intricacies that challenge good players, adds Smith, who helped the Witschers with the routing on the back nine. Dairy farmers who took exceptional care of their herd, the Witschers also are inclined to nurture golfers. There's a warmth at Cloverdale that can't be purchased at any resort. "When I first started playing," says Bob Dunbar, who supervises a local sheet metal fabrication shop, "I kept finding hot coffee and doughnuts sitting on a bench by the fourth hole. At first I thought some- one had left them behind. But it was Rick, just bringing treats to regulars." On a summer evening, from a high-backed wooden chair in front of the clubhouse, one can see in the dis- tance a threesome teeing off on the ninth hole, tiny fig- ures on a piece of land that looks largely untouched by man, save for the 18 red flags that flap in a gentle breeze. While dusk approaches, the players appear un- hurried. In fact, they've paused to drink in the emerald surroundings, to savor the same sensations that have en- gaged golfers for more than 500 years. ~ City of Iowa City MEMORANDUM Date: April 4, 1997 To: Mayor and City Council From: City Clerk Re: Council Work Session, April 1, 1997 - 2:00 PM in Council Chambers Mayor Novick presiding. City Council present: Novick, Baker, Kubby, Lehman, Norton, Thomberry, Vanderhoef. Absent: None. Staff present: Atkins, Helling, Woito, Karr, Winklehake, Widmer. Tapes: 97-54 & 55, Both Sides. Review Draft of PCRB 97-54 S1 City Mgr. Atkins, City Atty. Woito, Asst. City Mgr. Helling, Police ChiefWinklehake, and Asst. City Atty. Mitchell presented information. Professor David Baldus present for discussion. City Attorney Woito noted council received her March 13, 1997 memo re: Explanatory Memo Concerning Proposed Draft of Iowa City PCRB and March 14, 1997 memo re: Information From Professor Baldus Concerning Proposed ICRB Ordinance. Woito reviewed the flip chart/handout, Not At Issue/Board Re: Citizen Complaints. Council agreed the statement, "If criminal activity, PCRB action stayed (stopped) until prosecution completed (unless police officer waives 5th Amendment rights)," is still an issue to be decided. Woito reviewed the flip chart/handout, Issues/Confirm/Police Chief Authority Over Complaints. Council discussed that the Chief's report should include discipline recommendations if appropriate; agreed "Citizen" and "Police Officer" should be deleted from the third paragraph and insert "Copy of Report to Citizen and Police Officer" before "Impose Discipline, if appropriate." Woito referred to flip chart/handout, Key Issues/PCRB Authority Over Complaints. Council confirmed that it is mandatory that the PCRB receive all complaints. A council majority agreed that it is mandatory for the PCRB to accept all citizen appeals and require 4 out of 7 vote to request additional investigation. Council agreed with current policy that the Police Department investigate all complaints. Council discussed concurrent investigations and agreed a 4 out of 7 PCRB vote is required to do supplemental investigation after police investigation report. Council Work Session April 1, 1997 Page 2 Council majority agreed the PCRB may conduct hearings. Council majority agreed to make written findings available to complainant and police officer a~er PCRB comment on Police Chiefs findings. City Attorney Woito stated she will provide follow- up information on confidentiality, disciplinary matters and close/open hearings. Council Time 97-55 S2 1. In response to Lehman a council majority agreed to schedule payroll deductions for charitable contributions for the next formal meeting. 2. In response to City Attorney Woito, a council majority agreed to send the letter requesting the release of the DCI report concerning the Eric Shaw incident as amended to Attorney General Tom Miller. 3. Thornberry inquired about the joint meeting with the Board of Supervisors and Iowa City Board of Education. Novick explained the meeting is scheduled April 2, 4:00 PM, at Westfield Inn. City Clerk Karr noted that council members will need to pre-order their dinner and food will be served at 5:30 PM. 4. Novick announced the new soccer field dedication is scheduled Saturday, 8:30 AM. 5. Novick announced the Volunteer Breakfast will be held April 16, 7:30 AM, at the Johnson County Fairgrounds. 6. Novick announced there will be a tree planting ceremony at 11:00 at North Ridge on April 16. 7. Novick announced the Free Medical Clinic will hold a ribbon cutting and CDBG celebration on April 10, 4:00 to 6:00. 8. In response to Vanderhoef, Norton stated he will attend the CVB meeting on Wednesday at 4:00 PM. Adjourned: 5:10 PM.