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1996-01-30 Info Packet
City of Iowa City MEMORANDUM DATE: TO: FROM: RE: January 26, 1996 City Council City Manager iVla~ertal in Information Packet Copy of letter from Mayor Novick to TCI regarding franchise agreement. Memoranda from the City Manager: a. Training for police officers b. Environmental assessment - former S & G Materials site Memorandum from the JCCOG Director regarding alignment study for Highway 965. Memorandum from the Director of Planning and Community Development regarding Burns/GICHF housing projects. Memorandum from the City Engineer regarding design standards. Memoranda from the City Clerk: a. Revised schedule for the first three months of 1996 b. Council work session of January 15, 1996 c. Council work session of January 22, 1996 d. Taxicab rates Copy of letter from the City Attorney to the Johnson County Attorney regarding City Assessor Conference Board to be held Monday, January 29, 1996. Memorandum from the Director of Parks and Recreation regarding girls' softball. Copy of letter to Susan Horowitz from the Airport Commission. Agenda for the January 25, 1996, meeting of t~e Johnson County Board of Supervisors. Profit and loss statement from Jazz Fest. L],'~O-~, Memorandum from the City Attorney regarding priority worklist; major projects. Memorandum from the Director of Housing and Inspection Services regarding Court Hill Condominium Association. Information packet 1/26/96 page 2 Memo from Parking & Transit Manager, and Transit Mariaset regarding FY97 Budget Options. Copy of letter from Osha Gray Davidson, Human Rights Comm. to the Daily Iowan regarding funding requests for staff. Memo from Council Member Baker regarding the City Assessor's Budget. Memo from Assistant Director of Finance regarding FY97 Police Computer Requests. Copy of Joint Municipal Design Standards dated May 1995. Memo from Personnel Administrator regarding City Assessor's Office Staff Salaries. Agenda and information for the 1/29/96 City Conference Board meeting. ~/ Copy of 1/30 Informal meeting of the Board of Supervisors. Memo from Council Member Lehman regarding SEATS ~eeting Summary. Memo from City Mgr. regarding rollback. Memo from City Mgr. regarding Design Review Ordinance. Memo from City Mgr. regarding Crandic Park. ~3~ :~emo from City Mgr. regarin~ Area Business Promotion. Co~y of letter from City M~r. sent to Ren. Leach & Sen. Harkin regarding the federal government budget impasse and shutdown. Memo from City Arty. regarding Legal Oninion: Abolishment of City Assessor's Office. ~$ Information regarding the County Mapping Project Status; Iowa City Assessment Expense fund; notes on ~ombining the Assessor's Offices. Copy of press release from Solid Waste Management Planner and Solid ~aste Supt. regard-~_~ ing changes to curbside refuse and recycling collection programs. Janua~ 23,1996 CITY OF I0 WA CITY Mr. William Blough General Manager TCl of Eastern Iowa 546 Southgate Avenue Iowa City, IA 52240 Re: Franchise Agreement Between the City of Iowa City and Cablevision VII, Inc. Dear Mr. Blough: You are heraby notified that, pursuant to Section Xl B. of the newly executed franchise agreement between the City of Iowa City and Cablevision VII, Inc., the amount to be passed through to the City shall be 50¢ per month per subscriber. This shall be the designated amount for the life of the franchise unless Cablevision VII, Inc. is otherwise notified by the City. Please advise of the time and method by which these funds will be collected and forwarded to the City. Staff will keep you advised as Council finalizes its decisions on how these funds will be utilized. Thank you for your prompt attention to this matter. Sincerely, Naomi J. Novick Mayor CC: City Council City Manager Assistant City Manager Broadband Telecommunications Commission Cable TV Administrator City of iowa City MEMORANDUM Date: To: From: Re: January 19, 1996 City Council City Manager Training for police officers Cities, counties and other local governments are often criticized for their lack of cooperation in the delivery of public services. Many times this is justified due to parochial views on vadous issues. However, I wanted to point out to you one very important cooperative effort that has been underway for a number of years. The attached memorandum outlines the multi-agency training system we utilize for our police personnel. The state law requires every police officer to receive twelve hours of training per year. We have done our best when we initiate our training to coordinate the efforts with other area departments, that is, invite them to participate. This not only provides for similarity in the policies, programs and other information we wish to disseminate, but also is very cost-effective. I asked the Chief to prepare a summary of our recent training effort. MEMORANDUM TO: FROM: RE: DATE: Steve Atkins, City Manager R.J. Winkelhake, Chief of Police Multi-Agency Training System January 18,1996 The Multi-Agency Training System was started a number of years ago to meet the state mandated requirement for every police officer to receive twelve (12) hours of training per year or thirty-six hours every three years. The participating agencies are Coralville, Johnson County Sheriffs Department, U of I Public Safety and Iowa City Police. The number of hours of training have varied over the years but generally have been twenty-four (24) to thirty-two (32). The last couple of years have had twenty-four (24) hours over three (3) days. The training is done on Monday, Tuesday and Wednesday repeated five (5) times over a nine (9) week period. Other agencies such as DNR, State Patrol, Washington (city and county) have been invited to attend various sessions in the past. There are a number of topics which are addressed every year such as HAZMAT, Bloodborne Pathogens, CPR, PR2.4 and Defensive Tactics. This year officers are also receiving training on Cultural Diversity presented by the Affirmative Action Office of the University of Iowa, Child and Dependent Adult Abuse, and Officer Survival. The other departments are only scheduled for the first twenty-four (24) hours of training but our department has chosen to provide a fourth day of training. The instructors or presenters are all members of our department who have had training on various topics and now share their knowledge with other members of the department. The topics and presenters are: Drug Recognition by Officers Doug Hart and Greg Humrichouse Police Ethics by Lt. Tom Widmer Employee Right to Know - Occupational Safety by Lt. Matt Johnson Survival Spanish by Officer Deb Petersen Administrative Update by Chief R,J. Winkelhake Iowa City officers also are instructors in the sessions for the PR24 and Defensive Tactics. The other three (3) agencies have been invited to attend the fourth day of training at iowa City. During the first day of our in-house training Johnson County and U of I Public Safety had officers in affendance. Coralville expressed interest but was not able to attend. Coralville is looking at the Drug Recognition and Police Ethics Training at a later date. The training provided by MATS and in-house is at least on par and I believe better than most of the training provided to other departments in the state. City of Iowa City MEMORANDUM Date: January 22, 1996 To: City Council From: City Manager Re: Environmental assessment - former S & G Materials site Shortly before the purchase of the water plant site, a visual inspection of the former maintenance building for S & G Materials was performed. The building was removed from its foundation in early November, 1995 by S & G Materials and transported off-site. The foundation was then demolished. Visual inspection indicated the possibility of a petroleum product release/spill. The purpose of the review was to determine the extent of the problem. Our water plant engineering firm performed such an analysis at our request. Their conclusion was that such a spill/release did occur, however had not penetrated the soil sufficiently to cause any degradation. Based upon their review, no further action at the site is necessary related to this spill/release. JCCOG memo Date: January 25, 1996 To: From: Re: Iowa City City Council Jeff Davidson, Executive Director ~/ Alignment study for the proposed extension of Iowa Highway 965 JCCOG has coordinated a study funded by the Cities of Coralville and Iowa City, to evaluate alignments for the proposed extension of Iowa Highway 965. This arterial street extension is included in the JCCOG Arterial Street Plan for the Iowa City Urbanized Area. The project would extend Highway 965 between Highway 6 and Highway 1, a distance of approximately 4.5 miles. The corddot which was examined is shown in the attached Figure 1, and is located partially within the corporate limits of Coralville and Iowa City, and partially within rural Johnson County. A study team was formed to work with the consultant, with representatives from the JCCOG Transpo[~ation Planning Division, the Cities of Coralville and Iowa City, and the Johnson County Engineer. The study provided a comparative evaluation of potential alignments, leading to selection of a preferred alignment. What we are currently working toward is an agreement between Coralville, Iowa City, and Johnson County on the preferred alignment for the extension of Highway 965. There are currently no plans to construct the entire Highway 965 extension. The City of Coralville will be reconstructing the intersection of Highway 965 and Highway 6 in FY97 in conjunction with the construction of the new mall in the area. Several pdvate property owners in the corridor study area have expressed interest in redevelopment of their property. If property in this area is annexed by Coralville or Iowa City and municipal services such as water and sewer extended, then sections of the new road will be built as redevelopment occurs. Eventually smaller segments will be connected into longer ones. The bridge over U.S. Highway 218 will be a project of major significance and expense, and will likely be one of the last elements completed. It may take 20 to 30 years to complete the entire extension of Iowa Highway 965 between Highway 6 and Highway 1. Johnson County is an important player in this matter, since the corddor for the new road will need to be preserved as County development projects occur in the area. Attached is a diagram showing t~vo alternative alignments for the new road which the study evaluation has shown are the best locations. These two alternatives (east and west) were produced from an original list of 36 alternatives that were screened according to such factors as impact on sensitive environment features, impact on pdme farmland, residential displace- ments, engineering factors, drainage, potential new intersections, and traffic flow. You have already received a copy of a letter I sent to 22 property ownera in the corddor study area, asking for their input and any questions. I have thus far heard from five individuals, none of whom has expressed opposition to the proposed street extension. On January 30 I will be 2 meeting with the Coralville City Council to discuss the proposed street extension. I have already met with the Johnson County Board of Supervisors and can fill you in on the discussion I had with them at our January 29 meeting. At your January 29 work session, I would like to cover the following items: Contact me at 356-5252 if you have any questions. A bdef presentation of the study report results. Questions for me, Karin Franklin, or Rick Fosse. Rick and Karin may wish to give you some comments on their perspective regarding the east versus west alignment. Opinions from Council on a preference for the east or west alignment of the proposed street extension (if you have a preference), Discussion of Council's position on entering into an agreement with Coralville and Johnson County on the preferred alignment. Thank you. cc: Steve Atkins Kadn Franklin Chuck Schmadeke Rick Fosse jccoglp~align.mmo '! ~o~oorate Liraira Project Corridor Ave. JOHNSON COUNTY ENVIRONMENT & INFRASTRU~RE FIGURE 1 PROJECT CORRIDOR FOLLOWING IS BEST DOCUIdENT AVAILABLE r~ ENVIRONMENT & INFRASTRUCTURE FIGURE ~'INAL ALTERNATIVES City of iowa City MEMORANDUM Date: To: From: Re: January 25, 1996 City Council /! ' Karin Franklin, Director, Planning & Community Develop ~n~~['~'-i Joint Meeting with Planning and Zoning Commission After the Council's discussion on January 15 and 16 regarding the rezoning cases on Cross Park Drive and DeForest Avenue, we anticipated that a consultation with the Planning and Zoning Commission would be necessary given the direction the Council appeared to be taking. We have consulted with the Commission and have informed them that the Council may consider approval of these two rezonings. Given the circumstances of the two rezonings, the Commission feels that a consultation would not be necessary. A representative of the Commission will attend the January 29 work session and indicate verbally the feelings of the Commission. City of Iowa City MEMORANDUM Date: To: From: Re: January 22, 1996 City Manager and City Council .~ Karin Franklin, Director, Planning & Community Develop en~~. Burns/GICHF Housing Projects After the demise of the Saratoga Springs project on Dubuque Road, Burns and Associates and the Greater Iowa City Housing Fellowship pursued another project which included the purchase of land to construct 16 units on the west side of Iowa City. This land was zoned appropriately and had an approved development plan for it. Bums/GICHF had intended to pursue acquisition of the site using CDBG, local and state HOME funds, and low income housing tax credits. In order to meet the match requirements for the State HOME funds, Mr. Burns had suggested pursuing tax increment financing for this project to cover the cost of land acquisition and meet the match requirement. Tax increment financing would have required public hearings before the Planning and Zoning Commission and the City Council and discussion with the other taxing jurisdictions, the County and School District. After much consideration, Mr. Burns and the Fellowship have decided not to pursue this project with public funds but to attempt to complete the project using only low income housing tax credits. The reason for this decision rests in the public scrutiny involved when public funds are used, the scrutiny of the project itself, and the scrutiny Mr. Burns has felt personally. If this project is completed, 40% of the units must be occupied by low-income tenants; there is no income restriction on the remaining 60% of the units. b~hou~i~ City of Iowa City MEMORANDUM Date: To: From: Re: Janua~ 25, 1996 Steve Atkins, City Manager Rick Fosse, City Engineer Design Standards The Public Works Design Standards have recently been comprehensively revised for the first time since they were drafted in 1973. The revision process took over one year to complete and actively involved engineers from four local design firms, the University of Iowa and the City of Coralville. The revised standards are an attempt to develop a uniform design standard for all communities in this area with the intent of achieving economy and quality through standardization. I would like a few minutes at an upcoming informal council 'meeting to discuss the approval process for adoption of the standards. With the construction season rapidly approaching, developers will soon be preparing construction plans, so we would like to get the standards approved as soon as possible. cc: Chuck Schmadeke City of Iowa City MEMORANDUM Date: January 25, 1996 To: City Council From: Marian Karr ~ Re: Revised Schedule for the first three months of 1996 Please mark your calendar accordingly: Monday, Jan. 29, 5:30 ' 6:30 Tuesday, Jan. 30, 7:30 Tuesday, Feb. 6, 6:30 - Work Session Joint Meeting w/Planning & Zoning Conference Board Meeting Work Session (cont.) Formal Wednesday, Feb. 7, 9:30 AM ~ Monday, Feb. 12, 6:30 - Tuesday, Feb. 13, 6:00 ~ Tuesday, Feb. 20, 6:30 - Monday, Feb. 26, 6:30 - Tuesday, Feb. 27, 7:30 - Monday, March 4, 6:30 - Tuesday, Mamh 5, 7:30 - Monday, March 25, 6:30 - Tuesday, March 26, 7:30 - SECOND REVISION Special Formal Transit Work Session Budget Work Session Finalize transit and operating budget Work Session cancelled Formal Work Session Capital improvements Non-budget items (i.e. Fdnge Area) Work Session Conference Board meeting Formal Special Work Session Special Formal Work Session Formal Please call with any questions you may have. cc: Department Directors clerX~u~get City of Iowa City MEMORANDUM Date:January 25, 1996 To: Mayor and City Council From: City Clerk Re: Council work session, January 15, 1996, - 6:30 p,m. in the Council Chambers Mayor Naomi Novick presiding. Council present: Novick, Baker, Kubby, Lehman, Norton, Thornberry, Vanderhoef. Staff present: Atkins, Helling, Burnside, Karr, Franklin, Milkman, Schoon, Fosse. Tapes: 96-6, Side 2; 96-7, All; 96-8, Side 1. Meeting transcriptions are available in City Clerk's office upon request. REVIEW ZONING MA'FI'ERS: Reel 96-6, Side 2 PCD Director Franklin presented the following Planning and Zoning items for discussion. a. Public hearin.q on an ordinance amendin.q the Zoninq Cha13ter by chanqin.cl the use re.qulations for a .5 acre 13m13ertv located at 840 Cross Park Avenue from CO-1, Commercial Office, to CC-2, Communib/Commercial. (Sunblad/REZ94-0014) Kubby noted that if Council does not follow the Planning and Zoning recommendation, Council will need to meet with Planning and Zoning before taking action. b. Public hearin.q on an ordinance amendinq the Zonin.cl Chapter by chanflin~l the use rec~ulations of an approximate .3 acre 13ro13ertv located at 1500 Sycamore Street from RS- 5, Low Densib/Sin.qle-Familv Residential, to CO-1, Office Commercial. (4C's/REZ94-0015) Council agreed to continue the public hearing to allow the neighborhood to finalize language in the agreement. City Clerk Karr stated that any correspondence received by Council Members at their homes can be added to the official record by delivering it to the Clerk's Office for distribution and acceptance into the record. Novick requested information regarding converting the property to residential. c. Public hearin.q on an ordinance amendinfl Title 14, Chapter 6, entitled "Zonin.q," Article D, entitled "Residential Zones," Section 5, entitled "Neiqhborhood Conservation Residential Zone (RNC-12)," to clarifv the number of roomers permitted in duplex units in the RNC-12 zone. 2 do Ordinance amending Title 14, Chapter 6, entitled "Zoning," to allow recvclinq processing facilities in the I-1, General Industrial, zone and related amendments. (First Consideration) Franklin noted that expedited consideration has been requested. Ordinance amendin.q Title 14, Chapter 6, entitled "Zoninq," Article N, entitled "Off-Street Parking and Loading," to reference the Parking Facility Impact Fee Ordinance in the off- street parkinq requlations section of the Zoning Chapter. (First Consideration) Ordinance amending Title 14, Chapter 6, entitled "Zoninq," Article 5, entitled "Performance Standards," Section 10B, concerninq the location of aboveground storaqe tanks. (Second consideration) Ordnance amending the Zon n.q Chapter to clar fi/the der n t on of time/temperature si.qns. (Second consideration) Resolution approvin.q the final plat of W.B. Development, a 40.27 acre, 8-Lot commercial subdivision located south of the Hi.qhway 1/Hi.qhway 218 interchan.qe.(SUB95-0030) Letter to the Johnson Countv Board of Supervisors regardin.q a request to rezone 38.22 acres from County A-l, Rural, to Counb/RS, Suburban Residential, for property located in Frinqe Area 4 on the west side of Prairie du Chien Road approximateIv N-mile north of its intersection with Newport Road NE. Council directed staff to send the letter to the Johnson County Board of Supervisors. Franklin stated that she will find out when the Johnson County Board of Supervisors has scheduled this item for discussion. CDBG/HOME FUND ALLOCATIONS (Agenda items #26, #27 & #28) Reel 96-6, Side 2 Community Development Director Milkman presented information about the proposed CDBG/HOME fund allocations. Vanderhoef requested information regarding the use of operational funds for other activities. Linda Murray, chair of the Housing and Community Development Commission, responded to Council questions. Thornberry suggested a $30,000/$10,000 split, leaving $5,000 in contingency. Baker requested information from the HCD Commission on that possibility. PARCEL 64-1A (DOWNTOWN SURFACE PARKING LOT) Reel 96-7, Side 1 PCD Director Franklin presented information about Parcel 64-1a. Council directed staff to initiate plans to market Parcel 64-1a. Franklin stated that staff will put together options and schedule a future work session discussion. Franklin noted staff will contact the CenterSpace steering committee throughout the process. In response to Council, Franklin stated that she will provide Council Members with copies of the CenterSpace feasibility study. Staff Action: Staff reviewing options for presentation to Council at upcoming work session. Feasibility Study being printed for distribution to Council. (Franklin) 3 ABBEY LANE TRUNK SEWER Reel 96-7, Side 1 City Engineer Fosse and PCD Director Franklin presented three Abbey Lane trunk sewer project options. In response to Council, Fosse stated that he will provide Council with additional information about elevations for the abbreviated project, Kubby requested that the neighborhood association receive information through the Neighborhood Coordinator. Staff Action: Elevation information before Council on January 29. (Fosse) CENSUS SCHEDULE UPDATE Reel 96-7, Side 2 City Clerk Karr presented information regarding the impact of federal shutdowns on the Special Census, Council directed staff to reschedule the Iowa City special census until fall, 1996. City Clerk Karr noted that with that new schedule, census worker recruiting will occur in May, testing in June and the special census would begin late August, BUDGET SCHEDUL_E..E Reel 96-7, Side 2 Council agreed to the following meeting schedule: January 22 - Transit discussion January 23 - Boards and Commissions and CIP February 6 - Transit public hearing Council requested that the transit public hearing be cablecast live. COUNCILAGENDA/TIME Reel 96-7, Side 2 In response to Novick, City Manager Atkins stated that on January 23 all City boards and commissions and the Johnson County Historical Museum, Jazz Festival, Iowa Arts, and Convention and Visitors Bureau have been invited to present information to Council. Baker referred to a copy of the CFO article, The Great State Giveaway, and requested copies be sent to the economic development ad hoc committee. = Baker recommended that second consideration of Planning and Zoning items be added to the January 23 special formal meeting. Baker requested that the Library Board presentation on January 23 not include discussions regarding library expansion. Atkins stated that he will contact the Library Board and ask if they would like to schedule a separate discussion regarding expansion. Kubby noted that holiday lights are still up in the downtown plaza area and requested that they be removed. (Item #21 - Temporary use of public right-of-way, Burlington and Dubuque Street.) Kubby requested that the City address the pedestrian needs at Burlington and Dubuque Streets during construction and explore a temporary shelter walkway. 4 10. 11. 12. 13. 14. 15. 16. 17, 18. 19. 20. Kubby inquired about the plans for a downtown strategy group. Baker noted that he is putting together some ideas on the sales tax and downtown investments and will provide Council with information next week. Atkins stated that PCD Director Franklin is preparing a memorandum on the downtown. Kubby noted she received an invitation to an urban erosion control conference in Cedar Rapids, Kubby provided City Manager Arkins with that information. Kubby requested pledges for the bowling for Big Brothers and Big Sisters. Norton stated that downtown issues should be addressed by Council rapidly. Norton requested that a PATV discussion be scheduled. Norton requested fringe area agreement scheduled for discussion. In response to Norton, City Manager Atkins stated that he is still searching for a facilitator for the Council goal setting session. Norton asked Council how individual Council Members are relating to neighborhood associations. Novick stated members attend neighborhood meetings as needed. Norton noted that the agenda ordinance reads an 18% water rate increase. Assistant City Manager Helling stated that it is a typographical error and should read 15%. Novick requested information regarding how much of the increase is due to normal operation versus maintenance. Norton noted that the schedule on both water and wastewater projects should be made clear to the public. Thornberry raised concerns regarding water drainage issues at Arie Kroeze's property. Staff will follow-up. Lehman raised concerns regarding building code requirements and stated he would be suggesting a change at the formal meeting. Norton inquired about procedures for ordinance amendments. Mayor Novick explained that whoever wants to move an amendment can move it, it can be seconded, and Council will vote on that amendment, Mayor Novick explained there is a list of disbursements in the City Clerk's office for Council review and publication, but the complete list is not included in Council's packet. Novick inquired about the Johnson County Board of Supervisors funding ADA improve- ments at the airport. Assistant City Attorney Burnside replied that the Johnson County Board of Supervisors leases space at the airport for transit operations. Burnside explained that when the United hangar is demolished, the entire structure has to be removed. 5 21. (Item #24 - Transfer of ownership of Iowa River Dam.) In response to Novick, Burnside explained that the transfer of property near the power company from the County to the City doesn't require a $1 payment and that consideration exists in many forms. Novick inquired about the status of minutes of Council work sessions. City Clerk Karr and Minute Taker Smith responded to Council questions. Council Members directed staff to prepare direction only Council work session minutes, work session transcriptions, and cassette storage of five years, APPOINTMENTS Reel 96-8, Side I Historic Preservation Commission: re-advertise. Parks and Recreation Commission: Ken Fearing. Meeting adjourned 9:30 p.m. City of Iowa City MEMORANDUM Date: January 25,1996 To: Mayor and City Council From: City Clerk Re: Council Work Session, January 22, 1996 - 6:30 p.m. in the Council Chambers Mayor Naomi Novick presiding. Council present: Novick, Baker, Kubby, Lehman, Norton, Thornberry, Vanderhoef. Staff present: Atkins, Helling, Karr, Fowler, Yucuis, Logsden, Dollman, Davidson, O'Malley. Tapes: Reel 96, Side 2; Reel 96-11, All; 96-12, Side 1. Meeting transcriptions are available in City Clerk's office upon request. EMERGENCY MANAGEMENT COMMITTEE: Reel 96-8, Side 2 Novick noted Council Member Lehman could not attend committee meetings on Wednesday and asked that Council consider another member appointment to the Johnson County Emergency Management Committee. TRANSIT BUDGET DISCUSSION: Reel 96-8, Side 2 City Manager Atkins, Finance Director Yucuis, Parking and Transit Director Fowler, Parking Manager Dollman, Transit Manager Logsden, and JCCOG Transportation Planner Davidson presented transit and SEATS information to Council. Council directed staff to consider the following options: - 75¢ fares - $22 bus pass - Partial restoration of night service - SEATS $1.50 and income-based scale for fare - Increased parking fees: Dubuque Street - 45¢ to 50¢ Outlying meters - 30¢ to 40¢ Permits - $35 to $40 or $45 in outlying lots and Chauncey Swan. COUNCIL TIME: Reel 96-12, Side 1 In response to Thornberry, City Manager Atkins explained that the public will be presented with the transit options as discussed by Council. Thornberry asked that the raasons for consideration of the options, such as reduction in the federal operating assistance, be presented. Kubby stated she is interested in Council exploring merging Coralville and Iowa City transit systems. Council expressed an interest in exploring all options including paratransit. 3. Vanderhoef requested that Council look at working with University CAMBUS system. 2 4, Council discussed the following meeting schedule: February 7 - 9:30 a.m. February 12 - Cancelled February 13 - 6:00 p.m. work session and formal February 20 - 6:30 p.m. work session January 29 - 5:30 p.m., start Planning & Zoning Commission - 6:30 p.m., Conference Board (Work session will continue after Conference Board adjourn- ment.) Meeting adjourned at 9:40 p.m. Cler~1-22Jn! City of Iowa City MEMORANDUM DATE: January 24, 1996 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk~ RE: Taxicab rates In your discussion of transit issues at the January 22 work session you requested infoz-mation regarding taxicab rates. As you can see from the attached table, rates have increased approximately $1.00 in the last 8 years. These rates are the regular customer rates and not the contracted supplemental SEATS rates. cc: Steve Atkins Jeff Davidson Sheet1 yEAR COMPANY RATES 1988 Old Capitol City/Yellow 1989 Old Capitol City/Yellow 1990 Old Capitol City/Yellow 1991 Old Capitol City/Yellow 1992 Old Capitol Yellow City/yellow 1993 Old Capitol Yellow 1994 Old Capitol Yellow 1995 Old Capitol Yellow $1.70 1st mile, $.55 $1.70 1st mile, $.55 $1.70 1st mile, $.55 $1.70 1st mile, $.55 $2.50 1st mile, $.55 $2.50 1st mile, $.55 $2.75 1st mile, $.75 $2.75 1st mile, $.55 $2.75 1st mile, $.75 $2.75 1st mile, $.75 $2.75 1st mile, $.55 $2.75 1st mile, $.75 $2.75 1st mile, $.75 $2.75 1st mile, $.70 $2.75 1st mile, $.75 $2.75 1st mile, $.70 $2.75 1st mile, $.75 additional 1/2 miles additional 1/2 miles additional 1/2 miles additional 1/2 miles additional 1/2 miles additional 1/2 miles additional 1/2 miles additional 1/2 miles additional 1/2 miles additional 1/2 miles (6/92) additional 1./2 miles additional 1/2 miles additional 1/2 miles additional 1/2 miles additional 1/2 miles additional 1/2 miles additional 1/2 miles Page 1 January 24, 1996 J. Patrick White Johnson County Attorney Johnson County Courthouse Iowa City, IA 52240 CITY OF I0 WA CITY Re: Invitation to City Assessor Conference Board; City Council Chambers, Monday, January 29, 1996, at 6:30 p,m, Dear Pat: I want to invite you to a City Assessor/City Conference Board meeting, pursuant to Chapter 441, Code of Iowa (1995), at which the topic of combining the City Assessor's and the County Assessor's offices into one office will be discussed. I have looked at the state statute governing City and .County Assessors, and find that there is a statutory scheme for combining the County Assessor with other County offices or employees, but the law is silent on combining the City Assessor with the County Assessor's offices. I am, however, concerned about the statutory six-year appointment issue, and look forward to discussing these issues with you. Also, there may be some way a combination could take place by way of a 28E agreement, but I am unsure. In any event, I would appreciate your presence at the Monday, January 29, 1996, meeting - if at all possible. I understand you are in trial, and I spoke briefly with your assistant, John Bulkley. He indicated you would likely be the attorney who would be addressing this question, Please give me a call at 356-5030, if you get a chance. Cordially yours, Linda Newman Woito City Attorney cc: The Honorable Mayor Naomi J. Novick and Members of the City Council Dan Hudson, City Assessor Jerry Musser, County Assessor City Manager Assistant City Manager City Clerk CITY OF IOWA CITY PARKS AND RECREATION DEPART~NT TO: Parks FROM: Terry Trueblood DATE: January 19, 1996 RE: Girls' Softball & Recreation Commissioners You may have seen the enclosed article in the January 17th edition of the Press Citizen. While it isn't a bad article, and is relatively accurate, there are a few things which need to be clarified, and I will discuss this with you at your February 14th meeting. For now, I just want to make you aware that the Girls' Softball Board has known for the past two/three years that the sewer pipeline project would occur sometime. On November 14, 1994, every board member was sent a letter indicating that Napoleon Park may not be available for the !99~ season. The letter also stated that it would be necessary to develop a baokuup plan, in the event this should occur. The important thing is that the Girls' Softball program will be accommodated this summer... there was never any intention to the contrary on the part of the Parks and Recreation staff. I do wish the Girls' Softball Board would not have contacted the newspaper. My contact at the university did not have the opportunity to discuss our proposal with his superiors before the article was published. Hopefully, it will not have a negative impact. My plan is to proceed with drafting an agreement between the City and University of Iowa, and to begin developing plans and specifications for the lighting project, based on the assumption that the agreement will be approved. Our hope is to have the project completed by mid-to-late May° If any of you would like to discuss this in further detail prior to your February meeting, please feel free to give me a callo encl. '9..6 Iowa City Girls goftball won't be shut out Napoleon Park out, UI, City Park diamonds awilable By Stephen Weeks lT~e Pres$.Citicen Talk about your tragedy nar- rowly averted. For most of the day Tuesday. the Iowa City Girls Softball board thought there would be no place for about 1,000 girls softball players to play this season. The culprit: a federally man- dated sewer line project in Napo- leon Park slated to begin March 31. A letter to each board member dated Jan. 12 and signed by Iowa City Parks and Recreation Direc- tor Terry Trueblood told them the girls wouldn't be able to use any of the park's seven diamonds this year becau~ of the work. At the board's Tuesday night meeting. Trueblood unveiled a set of alternatives that the board dis- cussed. including the use of three lighted diamonds at the University of Iowa softball complex. After talking with Trueblood for about 75 minutes, the board decided its best option would be to use three recreational diamonds at the Hawkeye Softball Complex diamonds and two at City Park. The start and end of the season would not be affected, nor would the times of the games, except that games would be played Monday through Saturday instead of only on weekdays. The season for more than 60 teams still will begin May 20 and end July 12, board chairman Gary Snyder said. The city would pick up the tab for renting the UI complex, Softbali from lB been approved by the ,necessary UI authorities, but Trueblood told the group to assume it would be. But the board still had a prob- lem with the timing of the plan. "I just found out about the whole brouhalm at 3'p.m. today," .. board member Dan Haaf said before the meeting. Haaf said the project originally was scheduled to be done in 1993 but eac~ year something has happened to delay it. And, Haaf said. each year the Parks and Recreation Department told the board that the sawer project would not begin until after the season was over. Rul Trueblood ~id that t~e iowa ~ C. dds Softball What: A summer youth league Icx W~O: Ages 7.8 (T.ba~. 9.~0 (Pnrna~ League). 11,12 (Jurrer Le~:jue), 13 through g~aduated When: ,Seroart e:heduled to run May 20 through July t2 Retj~h d~n: Ma~h 23 at the Robe~l A. Lee Ccmmur~ly Reoeabon Cer~er. 2'20 S. G,~be~ St Tmebloffd said. The plan to u~ the Ui complex hasn't officially See SOFTBALU2B timi is being dictated by the federal project. Trueblood's letter indicates that the project at Napoleon Park brings some good news. in the form of improved, expanded parking; another diamond: proper elevations; water lines; fencing; improved dugouts; playground equipment; and picnic tables. "After we get this summer over,' we'll end up with a whole lot nicer facility," Trueblood said. Board member John $l. John, a local contractor, pointed out that if it rains, the park wouldn't be ready by 1997. And the heavy equipment would crush the diamonds and they would have to be replaced. Trueblood said the city plans to rebuild Napoleon Park when the project is finished. January TO: FROM: RE: 12, 1996 Girls' Terry Trueblood, Director of Parks L_ / CITY Of IOWA CITY Softball Board of Directors PARKS & RECREATION DEPARTMENT & Recreation Construction Plans Affecting Napoleon Park As you are aware from past discussions and correspondence, the City has been planning a major sewer line project (federal mandate) which will disrupt the use of Napoleon Park. At one point, it lo~ked as if it miaht be possible for the project to begin August, 1995. Due to a series of delays, this obviously did not happen. Plans are now set for construction to begin next month. Unfortunately, this means Napoleon Park will not be available for Girls' Softball (or any other use) this year. The "good news" in this scenario is that we should end up with a much better facility, including improved and expanded parking, an additional field, proper elevations, water lines, fencing, improved dugouts, playground equipment and other improvements. The current schedule calls for completion of construction within the park (including seeding and sodding) by October, 1996. With this schedule, we anticipate the use of Napoleon Park to resume the summer of 1997. I caution you that all improvements may not be completed by this time, but we are extremely hopeful that the basic needs will be in place in timely fashion, to allow a full schedule of play by the 1997 season. Parks and Recreation staff has been discussing possible options for the 1996 season, and we plan to attend your January 16th meeting to discuss these options with you. It would be most helpful if each of you could be thinking about possible alternatives to bring up at the meeting. Thanks for your cooperation, and please feel free to give me a call if you have any questions. P~ONE (319)3S6o~100 FAX (319)356-$481 IOWA CITY MUNICIPAL AIRPORT 180t South Riverside Drive Iowa City, Iowa 52246 Office Phone (319) 356-5045 January 17, 1996 Ms. Susan Horowitz 1129 Kirkwood Avenue Iowa City, Iowa 52240 Dear Susan, On behalf of the Airport Commission and staff, I would like to thank you for your support of the Airport during the time you served on the City Council. Th~ extra effort you contributed to the Airport was very much appreciated. By going to Kansas City to meet with the FAA, you and Councilman Lehman demonstrated to the FAA that Iowa City has a genuine interest in maintaining and supporting a safe and quality Airport for our community. That meeting was helpful and productive. Your professionalism and commitment in helping to write the Scope of Services and select a consultant for the Master Plan process was substantial. At this point, midway through the Study, the Commission is pleased that the extra effort was taken to make sure the Master Plan will provide us with an aviation guideline for the next twenty years. We will always remember your contribution. Thank you again for your support during your time on the City Council and as Mayor. The Commission appreciates the work you did for the Airport and the City of Iowa City. Howard Horan, Chairperson Iowa City Airport Commission co: Iowa City City Council/ Iowa City Airport Commission To: ZO~ CZ~Y CLERg From: jo hogar+,V 1-24-96 9:14aa p. 2 of ~ Johnsnn County ,ow^, BOARD OF SUPERVISORS Don Sehr, Chairpro'son Joe Bolkoom Charles D. Duffy Stephen P. Lacina Sally Stutsman January 2S, 1996 FORMAL MEETING .Agenda 1. Call to order 9:00 a.m. 2. Action re: claims 3. Action re: formal minutes of January 18th. 4. Action re: payrollaufaorizafions 5. Business from the Count7 Auditor. a) Action re: permits b) Action re: reports Other 6. Business from the County Attorney. a) Report re: other items. 913 SOUTH DUBUQUE ST. P.O. BOX 1310 IOWA CITY, IOWA 32244-1350 TEL: (319) 356-6000 FA~ (319) 3566086 To: IOVA CITY CLERK Fraa: jo hogarty 1-Z4~J~ B:14a= p. 3 of 4 A~enda 1-25-96 Pn~e 2 7. Business from the Board of Supervisors. a) Action re: resolution for Road Vacation 03-95. All th,t portion of the platted alleys lying West of Blocks 1 & 2; and all that portion of the platted alleys lying East of Blocks 3 & 4; and all that portion of the road shown on the plat as Jefferson Street lying between Blocks 1 & 2 and Blocks 3 & 4 all within the Plat of Moffordsville as said plat is recorded in Deed Record 13, Page 22. b) Action re: accept low bid of $140,972.25 fxom Jim Schroeder Construction for project LB-l-95, a joint bridge construction project with Cedar County, located in the SE 1/4, Section 24-79-5 and authorize Chairperson to sign contract for same. c) Discussion/action re: appointments to the Compensation Commission. d) Action re: appointments of Supervisors to various Committees, Boards and Commissions. e) Motion appointing other Supervisors as alternates for Airport Zoning Commission (Don Sehr is the member). f) Motion accepting Steve Kohli's resignation fxom the Johnson County Historic Preservation Commission and authorize Chairperson to send a letter of appreciation. g) Motion amending the Johnson County Historic Preservation Commission by expanding the membership by two. h) Other To: IO~CITVCLER~ From ~o hogar~¥ 1-24-98 9:I4am p. 4 oF ~ Agenda 1-25-96 Page 8. Adjourn to informal meeting. a) Discussion m: Adult Day Program. b) Business from Linda Severson, Human Services Coordinator for Johnson County Council of Governments. 1. Discussion re: the following regarding Senate File 69. a.. Central point of coordination. b. Job description. c. Mental Health/Developmental Disabilities budget. d. Other c) haquiries and reports from the public. d) Reports and inquiries fi'om the members of the Board of Supervisors. e) Report fi'om the County Attorney. f) Discussion re: budgets. g) Other 9. Adjom~nmen~. JAZZFEST-A11 1/23/96 Accounts Profit & Loss Statement 7/ 5/94 Through 7/ 4/95 Category Description INCOME/EXPENSE INCOME Grant Revenue Interest Income Sponsor Contributions TOTAL INCOME 7/ 5/94- 7/ 4/95 1,006.40 60.57 ~25,025.00 26,091.97 EXPENSES Event Mktg Expense 37.50 Federal Tax 57.00 Festival Concessions 2,475.00 Insurance (not health) 362.00 Legal & Prof. Fees 50.00 Marketing Production Cost 763.19 Meals & Entertainment 77.00 Musician Fees-Clinics 1,006.40 Musician's Fees 19,300.00 Sales Tax on Mdse Sold 23.00 Seund and Stage Equip. 1,650.00 TOTAL EXPENSES 25,801.09 Page 1 TOTAL INCOME/EXPENSE 290.88 'Of the $25,025.00 approximately $3,750.00 is accounted for by food tent sales (15 tents @ 250.00 per tent = ~3,750.00). The balance is private contributions both by individuals and businesses. City of iowa City MEMORANDUM Date: January 25, 1996 To: The Honorable Mayor Naomi J. Novick and Members of the City Council From: Linda Newman Woito, City Attorney ~ .. Re: Priority worklist; major projects I have attempted to prioritize my worklist, generated mostly by the City Council's actions, in descending order (#1 = top priority). 1. Recruitment and hidrig, assistant city attorney position. Application deadline is Friday, January 26, 1996; first screening panel expected to interview applicants (selected by Anne Burnside and me) first two weeks of February; interview by Anne and me last two weeks of February; expect assistant "on board" by end of March 1996. 2. Property acquisition Wastewater treatment connection projectJSouth River Corridor (contractor begins late January 1996) - high priority Melrose Avenue Bridge - high priority First Avenue and Muscatine - high priority Hy-Vee storm sewer - high priority Highlander lift station - high priority Water distribution easements - priority Library Bur[ington/S. Gilbert intersection Miscellaneous (cleanup and small pro.lects) 3. Mercury/IDNR administrative headng, Des Moines, February 23, 1996; other litigation Legal opinion regarding definition of "family;" does it meet new constitutional standards set out in recent U.S. Supreme Court case? 5. Solid waste/landfill/flow control issues and research (work with City Manager) Water impact fee - await direction from City Council; await calculations from Steve Atkins, Chuck Schmadeke and Howard R. Green consultant Ralph Russell before I can complete research and draft ordinance. 7. Toy vehicles 8. Mobile home parks/local landlord-tenant ordinance (need City Council direction) Other top pdority projects for City Manager. United Way policy; finalize legal opinion and policy Performance Labor Agreements; complete research documents (Boston Harbor and Ohio cases) after receive Union draft Note: This priority/work list does not include my work list for other City staff and departments. Finally, if you choose to re-prioritize this list, I need to know your suggested changes. CC; City Clerk City Manager Assistant City Manager City Attorney Office staff City of Iowa City MEMORANDUM To: City Council From: Douglas Boothroy, Director of Housing & Re: Court Hill Condominium Association Proposal to PurcPase 1,500 Square =~et of Land from Shamrock Place ~ / The Court Hill Condominium Association wishes to purchase 1500 square feet of land from the City's public housing development at Shamrock Place for $2,250 with conditions. The proposed land transfer would allow the Court Hill Condominium Association to increase their development density by one dwelling unit. Beckground As a result of rental housing inspections conducted on 8-23-95 at the Court Hill Condominium project (corner of Court Street and Scott Boulevard) an additional dwelling unit was discovered being used. The building permit and certificate of occupancy were issued for 71 dwelling units, with one property manager's office. The property manager's office has been converted to a dwelling unit in violation of the properry's zoning thereby increasing the total number of dwelling units from 71 to 72 units. One proposed cure to this zoning violation is the pumhase of additional property from the adjacent properly owner (the City of Iowa City). Included in the Council's packet is the Court Hill Condominium Association's proposal to buy 1,500 square feet from Shamrock Place for $2,250 with the following purebase conditions: 2. 3. 4. 5. No additional buildings. No additional income to the owners. No changes to the current buildings, Provide an easement back to the City for the use of the land. Pay all legal and surveying costs related to the transfer. Consideratione The Public Housing Authority has more land area than needed to comply with zoning and could sell 1,500 square feet to Court Hill Condominium Association. The 1500 sq. ft. parcel would be approximately 3.5' wide by 445' long (see attached map) and located along the north boundary of Shamrock Place. The City Council, acting as the Public Housing Authority, needs to determine: Whether to sell 1,500 square feet tO Court Hill Condominium Association; and if yes, The value of the land; and Sale conditions. In my opinion, purchase condition #2 above should be removed because it is unenforceable and not a matter of concern. Also, you need to consider whether or not the purchase offer reflects the market value of the additional rental unit gained by the Court Hill Condominium association. I will be in attendance at your meeting to answer questions concerning this proposal. COURT HILL CONDOMINIUM ASSOCIATION Jarol F. Ducrksea 103 Ravencrest Drive Iowa City, IA 52245 January 4, 1996 Doug Boothroy 410 E. Washington Street Iowa City, IA 52240 Dear Mr. Boothroy: We are writing you in respome to our phone conversations in order to start the formal process of making an offer to purchase approximately 1,500 square feet of land from the City from the Shamrock Aparlments adjacent to our south property line. BACKGROUND When the Court Hill Condominium project was built by John Moreland, 72 units were completed with 72 garages. However, there was only enough square footage of land to allow for 71 rental permits. He was 1,500 feet short. The current owners understood that there was an informal agreement: 1. That only 71 units would be used as income property. 2. That one unit could be used by the manager on site for showing prospective tenants. This extra unit is owned by the Association and has been used for the Association's manager to live in to be on site. This was done for the benefit of the tenants and the entire neighborheed. During the rental inspection process this year this became an issue of discussion and we now understand that this is not technically within the allowable land use prescription. Our options appear to be: 1. Apply for a zoning variance or a gift deed. 2. Apply for a dense population (RM-20) zoning permit like that across the street from Court Hill. 3. Purchase some additional city property to meet the requirements of the current zone permit. PROPOSAL We would like to purchase another 1,500 square feet of land so that the manager's unit could be used for an office, a model apa~ixaent and to live on site for the benefit of the tenants and the entire neighborhood. As per our conversations 1,$00 feet would approximate a 4 foot strip along Shamrock's northern property line, bordering our property. This would be done with the following understanding: 1. This purchase would not cause or allow any additional building. 2. This purchase would not resnit in any additional income to the owners. 3. This purchase would not result in any changes to the current buildings. 4. We would immediately give an easement back to the City for the use of this land. John Moreland purchased the land where Court Hill is built for $1.50/sq ft for development. We would be purchasing the land with no developmental purpose and would essentially give it back to the City at no cost. Therefore, we are offering $1.$0/sq ft or $2,250, plus we will pay the legal and surveying costs re- lated to the transfer. You also mentioned that if we provide you with an easement, you would use the land for the Shamrock play area. This is not a problem to us. SUMMARY If you sell us this land, we do not intend to do anything to change the property or make any change in the use of the property. We just want to bring this housing into compliance with every detail of the zoning requirements so that our manager can live on-site in the Association's model unit and office. Please place this proposal on the agenda for the City Council. Thank you. FOLLOWIN(3 18 ~ ~ '"~ BE~ DOC, U~NT AVAILABLE .I I I City of Iowa City MEMORANDUM Date; To: From: Be: January 26, 1996 Stephen Atkins, City Manager Joe Fowler, Director of Parking & Transit Ron Logsden, Transit Manager FY97 Budget Options The following information may be helpful to Council a they make decisions regarding the FY97 Transit operating budget. It contains information on the effects of various monthly pass rates on projected revenue and projected costs of various operating options. The revenue figures were based on a core of riders who will continue to use the transit system regardless of a fare increase. The revenue for monthly pass sales is projected to remain at 1,000 per month. For comparison of the monthly pass cost to the cost of individual fare rides, the cost of riding 21 days, two trips per day was used. MONTHLY % PASS REVENUE TOTAL PASS 0FFARE REVENUE AT $.75 REVENUE $25 75% 5300,000 5531,500 $831,500 24 76% 288,000 531,500 819,500 23 73% 276,000 531,500 807,500 22 69% 264,000 531,500 795,500 21 66% 252,000 531,500 783,500 20 63% 240,000 531,500 771,500 The accuracy of these figures will decrease as the monthly pass fare decreases. As a percent of the full fare decreases, more riders can be anticipated to purchase monthly passes. Ridership may remain constant or increase, but revenue may decrease. No increase in ridership has been factored into this projection as it is unknown what effect the lower monthly pass fare will have on the elasticity formula used. The operational figures below reflect an hourly operating cost of $33 instead of the original 544 per hour. This figure is based on our projected cost of labor, fuel, and maintenance due to additional mileage. Fixed costs, such as building operation and mechanics' and supervisors' salaries, are not included in this calculation. 2 Option//1 Continue existing routes for one hour with the last bus leaving downtown at 8:05 p.m. This would provide the current level of service with the last trip leaving downtown between 7:30 and 8:05 p.m., depending upon the route. 5 buses x I hour x 5 days x 52 weeks = $42,900 Option #2: Continue existing routes for two hours with the last bus leaving downtown at 9:05 p.m. This would have the last bus leaving after the stores close and provide last trip service between 8:30 and 9:05 p.m., depending upon the route. 5 buses x 2 hours x 5 days x 52 weeks = 985,800 Option//3: Operate three buses from 7:00 p.m. until 10:30 p.m. Combine several routes such as Court Hill and Towncrest. No service in the North Dodge or Manville Heights-Forestview areas after 7:00 p.m. This would provide 7:00 p.m. until 10:00 p.m. service to the areas of Iowa City that currently have the highest ridership. 3 buses x 3.5 hours x 5 days x 52 weeks = $90,090 Option ,fie,: Create two new routes that circle east and west sides of Iowa City. Service high density areas that currently have highest nighttime ridership. Each route would have one hour headways. 2 buses x 3.5 hours x 5 days x 52 weeks = $60,060 Option #5: Decrease Saturday operating hours, currently 6:00 a.m. to 7:00 p.m., by one hour to offset the cost of additional night service. Saturday system usage is currently being monitored to determine the impact of eliminating one hour at the beginning or end of the day. 8 buses x 1 hour x 52 weeks = $13,728 savings Options #1-4 require additional funding to the current budget. Option #5 is an additional savings option. bj~budgops OSHA GRAY DAVIDSON 14 SOUTH COVERNOR STREET TO: The Iowa City City Counoil 26 January 1996 The Lollowlng ~ a lettot I aont thia morning to the Daily lowan. $inorr~ly, IOWA CITY IOWA 52240 (319) 33~-4778 IOWA CITY HUMAN RIGHTS COMMISSION -' ............... ~ CITY OF IOW, q CITY ,lanuary 26, 1996 To the Editor, A statement of mine whioh appeared in today's Daily lowan was taken out of context and may leave the r~ader with a mlgtaken impression of my viow~ In answer to your roporter's question about the large baoklog of oases before the Iowa City Human Rights Commission, I said that itfunds aren't found to speed up the proeera, there will be severe consequeneem I were on to explain those consequences: that both those who have filed complaints and those who are respondents in these oases will become frustrated and lose faith in the Commission. Without context, the phrase "there will be severe oonse4quenees" sounds as ill was making a veiled threat-whioh was far from my intentiota As was olear from the rest of the artiole, several City Counoil members am now working hard to ensure that the Commission reeeives the fun& it needs to do its job. I feel certain that they will sucoeed in that effort. Sincerely, Osha Gray Davidson, Human Rights Commissioner 3384778 oo. Heather Shank, Human Rights Coordinator Iowa City Ci/y Courtoil Metro & Iowa Commission calls for funds to probe racial discrimination Austria the 1995 cases alleged r~cinl dis- other councilors will react to the increase in discriminntion. or if The Daily lowan Gemplaints of r~cinl dlssrtmina. tion have more than doubled in Iowa City over the last six years, prompting officials to demand increased f~ndtn8 from the lows City City ~. budget meetinS for funding to add more investigative strayers to look into grlevaness, which havn risen from 9.R complaints in 1~89 to 47 crimination m mostly against Airrican.Americans -- while eight "We need a full.time investiga. proposal. 'I'm personally going to try to there who will be at least a ~, time investigator,~ he said. Councilor Dee Vanderhoef said 'Justice is being delayed and denied. Human rights is not an afterthought. The money has to be found or there will be severe consequences." Human Rights Commission member Osha Davidson because of their workload. to do something. but we don't denied." he said. 'ltur~n rtght~ is "It's one thing I'm going to look k~ow where the money is coming not an afterthought. The money for a way to foa~d,' she said. from.'" he said. has to be found or there will be Davidson. however. said the Davidson said the commission severe consequences.' council doesn't disagree wi:h the h~s just resolved the last racial The commission has not deter- findings ofthecommiasion. discrimination case from 1992. mined if the increase in corn- el'heir argument is. 'We'd like #Justice is being delayed and plaints is due to an actual people have a greater knowledge of what constitutes discrimination Shank said the I990 census 1/26/96 To: From: Re: City Council Larry Baker City Assessor's Budget In an informal discussion earlier this week, I had told you that I would be sending a memo to the Council about some suggested changes in the City Assessor's office. Upon more. consideration, I have decided to take a different approach. Instead of asking Dan Hudson to consider some specific recommendations from the Conference Board, it might be more appropriate to simply ask Dan to prepare his oH] analysis of the Assessor's office. Our directlye to him should be clear: looking at trends in technology, personnel, and service expectations .... how can his office make significant cost reductions? Among many possible areas to explore, special attention should be given to the possibility of closer coordination with the County Assessor's Office. As you know, the County does the assessment work for Coralville, Hills, University Heights, and North Liberty. How is that handled? What are the cost obligations of those communities? FYI,. I have enclosed the latest budget proposal for the County office. In conclusion, this suggestion is not meant to reflect on the quality of the work that Dan and his staff have been performing. But it is obvious from our budget discussions the past few weeks that we are obligated to review all of our prior assumptions about how we finance various city operations. I believe that significant savings can be achieved in this area. of So, I hope the Council will direct Dan to prepare a report to be submitted to us within 90 days. Thanks for your consideration. Larry Baker 1996 JOHNSON COUNTY CONFERENCE BOARD Board of $uoervlsor$ Don ~ehr-chalr ~lephen P. Ladna Joe Botk~m Charles DOt~ Hally Htutmum School Hoard Reor~entatlve$ Linda gchreiber. Ciera- Creek George Chadima- College Rodney Cole- Highland Comm. Connio Champion- Iowa City Kevin Bell- Lone Tt~ O~rge Cryhock - Stove Hemingway-W~ Branch Ken Minor- W~ Mavor~ of Cities Jim Fatt~tt-Coralvi[le Cathy R~naurlce- ItilLn Robert Wisor- Lone Tree David RoberL~ No. LibeaT Donald Haxton- Merlin $tudt- Holon DuWayne Hive~n. sen- ShuayviUe Glenn Porter. Tiffin Mike ~:heib-gwi~h~r Donald Hwa~'.son - U Hg~ Richard Rex-West Rmnch January 19, 1996 _ _ '~_' - in the second floor conference room of the Johnson County Administration Building, 913 So. Dubuque St., Iowa City, Iowa. AGENDA i. Meeting called to order. 2. Roll call of members. 3. Act on minutes of February 27, 1995, Conference Board meeting. 4. Set date for public hearing on budget. 5. Discussion of proposed budget. a. Assessment expense fund. b. Special appraisal fund. c. Approval for public hearing. 6. Any other business. 7. Adjourn. OPERATING BUDUET JOHNSON COUNTY ASSESSOR'S OFFICE BUDGETED BUBGETED 1994-95 1995-96 49600 51090 SALARIES: Assessor 52770 44630 45970 Chief Deputy 47500 85301 93675 Office Staff 108450 6000 -0- Extra Help -0- 185531 190735 Sub-total: Salaries ~08720 14600 15000 Flea 16370 9850 10340 IPERS 11520 .34000 37000 Insurance (Health & Life) 3750_~0 243981 253075 274110 5250 5250 Board of Review 5250 1250 1600 Mileage & Travel 1800 10100 9900 Office Supplies, Postage " 10650 1250 1150 Equipment Maintainchance 1000 300 300 Appraisal Service 1000 500 500 Insurance (Auto) 500 400 400 Publications 400 3200 3200 Continuing Edueation 3500 9000 9000 Appeals to Court 7000 1500 1500 Schools & Conferences 1500 1500 1500 Unemployment 1500 75 75 ConfBrsnce Board 75 50 50 Examining Board '- 50 8800 8800, Data Processing 8800 287156 296300 317135 SPECIAL APPRAISAL BUDGET 1994-95 1995-96 1996-97 5000 5000 Auto Replacement 2500 40000 20000 Mapping 10000 5000 2500- Appraisal system 7000 6000 4500 Assessment rolls, postage & card system 6000 1000 -0- Appraisal manual -0- 4000 -0- Appraisal service--Industrial -0- -0- 24000 Extra help and/or added employee. 10000 (2) -0- -0- Aerial photoa---reflight 5000 -0- -0- Computer equipment replacement 3000 (3) 6 ooo 435o--- (la) This amount $ncludes $7000 to fund a permanent part-time person now on staff. Previous funding came from special appraisal. (lb) All salaries computed by adding-a cost of living % plus $350 to previous amounts. (2) To staff map checking and data entry to appraisal system. New item intended to be used similar to auto replacement. To have funds always available for computer purchase in event of breakdown PERSONNEL Budgeted Salaries: Assessor 49600 Chief Deputy 44630 Office Staff 85301 Extra Help 6000 Sub-total: Salaries 185,531 OPERATING BUDGET JOHNSON COUNTY ASSESSOR'S OFFICE Actual expenditures~ 1994-95 and first one-half 1995-96 1994-95 1995-96 Spent Difference Budgeted Spent to % of Proposed 12-31-95 budget 1996-67 49570.47 29.53 51090 26016.35 51 52770 44603.57 26.43 45970 23659.27 51 47500 87978.06 (2677.06). 93675 48704.37 52 108450 7305~60 (1305.60) 24000* 5171.16 -- --- 189,457.70 (3926.70) 214,735 103~551.15 208,720 FICA 14600 14520.44 IPERS 9850 9533.04 Insurance: Life, Health, Auto 34500 32532.64 Total: Personnel 244,481 246,043.82 OFFICE OPERATION ~oard of Review 5250 5348.18 Mileage and Travel 1250 1712.95 Office supplies, postage. 10100 I0218,33 Publications & dues 400 731.31 Equipment maintenance 1250 985.18 Appraisal service 300 300.00 Continuing education 3200 2496.00 Appeals to court 9000 192.06 Schools and conferences 1500 1170.00 Unemployment 1500 -0- Conference Board 75 -0- Examining Board 50 -0-" Data processing 8800 8800.00 Totals 287,156 277,997.83 79.56 15000 7773.60 52 16370 316.96 10340 4835.30 47 11520 ~967.36 37500 16357.66 44 380~0 (156Z.82) 277,575 132,517.71 50'~ 274,610 (98.18) 5250 -0-' 0 5250 (462.95) 1600 972.31 61 1800 (118.33) 9900 2109.32 21 10650 (331.31) 400 320.00 80 400 264.82 1150 614.15 53 1000 -0- 300 -0- 0 1000 704.00 3200 1476.58 46 3500 8807.94 9000 291.99 03 7000 330.00 1500 690.00 46 1500 1500.00 1500 -0- 0 1500 75.00 75 -0- 0 75 50.00 50 -0- 0 50 -0- 8800 -0- 0 8800 9,158.17 3M~,300 138,~92.O6 45** 317,135 * This amount budgeted in special appraisal budget. Percentage calculated without "extra help*' figures which were budgeked in special appraisal. SUMMARY Assessment Expense and Special Appraisal Bud§ets 1993~94 through 1996-97 proposed. Fiscal year 1993-94 1994-95 1995-96 1996-97 (proposed) Total budgeted Levy $352,910 0.31357 $348,156 0.28154 $356,808 0.27210 $360,635 0.28278 *Estimated using numbe~ available 1/22/96. MAPPING SUMMARY--1996 Contrac~ County Spent to Portion date. (1/31/96) Pilot Project Aerial Photo§raphy MappinE Contract $122,120.18 $369,523.7% $383,315.00 60,308.40 184,761.90 191,657.50 60,308.40 187,921.00' 149,02~.00 *Final cost of photography. LEVIED FOR MAPPING 1988-89 $50,000 1993-94 1989-90 50,000 1990-91 50,000 1991-92 75,000 -1994-95 1992-93 122,900 1995-96 1996-97 50,000 8,000-requested 1 Auditor 40,000 20,000 10~000 (proposed). $4?5,900 JOHNSON COUNTY CONFERENCE BOARD MEETING FEBRUARY 27, lg95 The Johnson County Conference Board met on February 27, 1995 in the second floor conference room of the Johnson County Administration Building. Chairperson Charles Duffy called the meeting to order at 8:00 p.mo Present for the meeting were: Board of Supervisors: Mayors of Cities: School Board Representatives (SBR): Charles Duffy, Stephen P. Imctna, Sally Stutsman. Glenn Potter, Tiffin; Allan Axeen, Coralville. Steve Hemingway, West Branch. Also preeent at the meeting was Jerry B, Musser, County Assessor. It was moved by Supervisor Latins, seconded by Mayor Potter, to approve the minu.tes of the January 30, 1995 Conference Board meeting. This motion carried unanimously. Chairperson Duffy then opened the public hearing on the 1995-96 assessment expense and special appraisal fund budgets. No members of the public were present to speak concerning the budget. The public hearing was closed and Supervisor Latins moved for approval of the 1995-96 budgets for the assessment eXpense and special appraisal funds as published. The motion was seconded. by SBR Hemingway. The vote on this motion was: Board of Supervisors: Mayors of Cities: School Board Representatives: -All present voting aye. All present voting aye. A quorum of school board representatives was not present. The member present voted aye. No other business was presented at the meeting, so on a motion by Mayor Potter, seconded by Supervisor Stutsman, the meeting was adjourned at 8:05 pomo Je~.~ B, Musser, · // CLERK Charles Duffy, Chairperson City of Iowa City MEMORANDUM Date: January 25, 1996 To: Stephen Atkins, City Manager 4.~4,,'4~ ~ From: Kevin O'Malley, Assistant Director of Financ . Re: FY97 Police Computer Requests In response to questions from Council I will attempt an explanation of this request. The Police departmem's current computer and software was acquired in FY92. The department's utilization of the computer was significantly more than initially planned. The Records Management(RMS) software pmgram~ one of two major software programs (the other being Computer Aided Dispatch(CAD)) required major changes in FY93 to comply with State and Federal requirements for Incident Based Reporting. Police depamnent staff states that the software provider's end product is cumbersome and less efficient. There is also an office automation software program that is used by the staff in Records, Dispatch, and the Police Officers. Unfortunately, this application requires significant computer power and slows down the primary software programs. The department's request was to purchase completely new hardware and software from a different vendor. This soft.w. are would have additional capabilities such as medical priorities dispatching and evidence inventory programs. Also requested was the purchase of laptops for patrol to interface with the new Records Management software programs. After much discussion between Police department staff and Information Services staff relating to various scenarios to achieve the department's objectives, a recommendation to the City Manager was proposed. That recommendation was to install a Local Area Network to handle the growing office automation software use and to upgrade the central computer's processing power in the first year. This action would increase the central computer's performance CAD and RMS. In fiscal years FY98 and FY99 the decision was to transfer the core applications to a computer platform that would allow more flexibility in choosing sof'rware providers. TABLE OF CONTENTS PART I -- GENERAL ................................................ 1-1 PART 2 -- SIDEWALKS AND TRAILS .................................... 2-1 PART 3 -- DRIVEWAYS .............................................. 3-1 PART 4 -- ALLEYS .................................................. 4-1 PART 5 -- STREETS ................................................. 5-1 PART 6 -- UTILITY WORK AND OTHER CONSTRUCTION WITHIN PUBLIC RIGHT-OF-WAY ..................................... 6~1 PART 7 -- WATER- DISTRIBUTION SYSTEM .............................. 7-1 PART 8 -- SANITARY SEVVERS ............. ' ........................... 8-1 PART 9 -- STORM SEWERS AND STORM WATER MANAGEMENT FACILITIES . . . 9-1 PART 10 -- EROSION CONTROL ...................................... 10-1 PART 11 -- TRAFFIC CONTROL SIGNALS ............................... 11-1 PART 12- ROADWAY LIGHTING ..................................... 12-1 PART I- GENERAL 1.01 ABOUT THESE STANDARDS: These Design Standards were developed by a team of private and public sector engineers for use in the design of most common public improvements, most development activities and utility work within the public right-of-way. The intent of this document is to set a standard of design for the Metropolitan Area that is consistent, effective, efficient and protects public safety. These standards are updated on a regular basis, so it is important to have the current edition. Please do not make copies of these standards because only originals are tracked and notified of revisions. 1.02 HOW TO USE THESE STANDARDS: The standards contained in this document are organized into sections covering specific areas of design. It will often be necessary to use a number of sections for the design .of a single project. For instance, the design of a street may require the use of standards on streets, sidewalks, storm sewers, traffic control signals and erosion control. These standards are a guide for design, but not a substitute for good engineering. It is the obligation of the designer to use these standards responsibly and professionally to produce designs conforming with commonly accepted engineering practices and the Code of Professional Conduct. It will at times be desirable and/or necessary to vary from the standards in this document to produce a good product. When the need arises, please refer to the following section on variances. It should also be noted that while one of the goals of this document was to develop uniform design standards for the metropolitan area, some standards continue to vary from community to community. Most exceptions are noted in the standards. If there is any question regarding the applicability of a standard, contact the City Engineer noted below. 1.03 VARIANCES: When it becomes necessary or desirable to vary from the standards presented in this document, a variance must be requested from the City Engineer. Such a request shall be made in writing and will include: The standard to be varied. The proposed variation. Justification for the variance. A written response will be given within seven business days of the request. A variance determination may be appealed to the City Council. 1.04 AMENDMENTS Amendments to these standards may be requested by writing the City Engineer with details and justification for an amendment. Engineers representing the municipalities will meet periodically to discuss proposed amendments and make recommendations to the City Council. 1,05 WHOM DO I CONTACT?: Each community endorsing this document is listed below with a point of contact. There are references made throughout this document to the "City Engineer." This is the engineer employed by the community, public official or engineering consultant retained by the community that functions as the local engineering authority. Community Contaqt, Iowa City Richard A. Fosse, P.E. City Engineer 410 E. Washington St. Iowa City, IA 52240 319/356-5143 Fax 319/356-5009 Coralville Daniel Holderness, P.E. City Engineer 1517 Seventh St. Coralville, IA 52241 319/351-9069 Fax 319/351-5915 North Liberty Shive-Hattery Engineers & Architects 2122 ACT Circle P.O. Box 1040 Iowa City, IA 52244-1050 319/354-3040 FAX: 319/354-6921 University Heights Shive-Hattery Engineers & Architects 2122 ACT Circle P.O. Box 1040 Iowa City, IA 52244-1050 319/354-3040 FAX: 319/354-6921 University of Iowa Hugh Barry, P.E. 400 North Hall University of Iowa Iowa City, IA 52242 319/335-1290 FAX: 319/335-2722 Solon Shive-Hattery Engineers & Architects 2122 ACT Circle P.O. Box 1040 Iowa City, IA 52244-1050 319/354-3040 FAX: 319/3§4-6921 1-2 PART 2 - SIDEWALKS AND TRAILS 2.01 APPROVALS AND PERMITS: A. Iowa City and Coralville ~ A sidewalk construction permit must be obtained from the Engineer for all sidewalk construction not associated with the construction of a new house or business for which a building permit has been obtained. However, the standards set forth in this document apply to all sidewalk construction. B, North Liberty - Sidewalk construction permits can be obtained from the Building Official. C. University Heights - No permit required. 2.02 TRAFFIC CONTROL A. The contractor shall provide lighted barricades to protect pedestrians. 2.03 WIDTH AND LOCATION: A. Sidewalk width shall be as defined in Table 2.1, except as noted in Section 2.05. TABLE 2.1 STREET CLASSIFICATION COMMUNITY REQUIREMENTS IOWA CITY & CORALVILLE NORTH UNIVERSITY LIBERTY~ HEIGHTS Local 4' Coilsctor 4' Arterial 4' I 8'7 Commercial Industrial 4'3 Major Bridges 8' As directed by the City Engineer 4,3 8' UNIVERSITY OF IOWA 8' 8' 8' 4'3 NIA Greater widths may be required by the City in specific instances of large pedestrian volumes. A 4' waik will be required on one side and an 8' walk on the other. The City Engineer will designate which side the 8' walk will be on. If required. 2-1 part2 Sidewalks shall be located 1 foot from the properW line, except in areas in which a different offset is required to match existing walks. No sidewalks shall extend to the street perpendicular to the curb except at intersections and designated mid-block crossings. Such existing sidewalks removed for construction or maintenance activities shall not be replaced. Sidewalks. are generally required on both sides of all streets except in industrial zones. See applicable zoning regulations, 2.04 CROSS SLOPE: Ao All sidewalks shall slope to the street at a rate of ~ inch per foot. The street edge of the sidewalk shall be located above the curb ½ inch for every foot horizontally from the curb. IVIA TCH/NG EXISTING WALKS: 2.05 The width and location of a new sidewalk shall be varied to match the width and location of existing sidewalks in the area, However, the sidewalk width shall not be reduced to less than 4 feet, Sidewalk cross slope may be varied through a gradual transition to match existing adjoining walks, Contact the Engineer if existing adjoining walks vary significantly from existing standards, 2.06 MATERIAL AND THICKNESS: 2.07 Sidewalks shall be constructed of Portland cement concrete conforming to the Iowa Department of Transportation C-3 mix, Maximum slump shall be 3 inches, Sidewalks 4 to 6 feet wide shall have a minimum thickness of 4 inches. Sidewalks greater than 6 feet wide shall have a minimum thickness of 5 inches with fiber mesh reinforcement or 6 inches of non-reinforced concrete. Sidewalks crossing driveways shall be a minimum of 6 inches thick. JOINTS AND FINISH: A. B. Sidewalks shall have a uniform texture with a broom finish, Tooled joints are permissible on sidewalks less than 6 feet in width. Framing is permissible on sidewalks with tooled joints and should match existing adjoining sidewalk. The maximum depth of framing shall be 1/16 inch. The joint depth shall be 'A the sidewalk thickness. The joint width shall be minimized. Sawed joints are permissible for all widths of sidewalks. The joint depth shall be ~ the sidewalk thickness. 2-2 part2 Sidewalk joints shall be delineated through driveways. Sidewalk joints shall be spaced to form square panels. Preformed expansion joints, ½ inch in width, shall be installed at approximately 100 foot intervals or at property lines in new residential or commercial construction. Preformed expansion joints, ½ inch in width, shall be installed adjacent to all curb ramps. See Figure 2.1. Stamped imprints indicating the contractor and date of construction are permissible. The size of the imprint shall be limited to less than 4"x6" and the depth to less than '~". Apply curing compound immediately following finishing operations or cure with moist burlap for not less than 24 hours. 2.08 CURB RAMPS: Sidewalks shall provide a curb ramp for accommodation of the handicapped at all intersections and designated crossings. Curb ramps shall be located in line with the public. sidewalk as shown in Figure 2.1. 2.09 Curb ramps shall be at least 48 inches wide between the curbs and should be sloped at not greater than one inch of rise per twelve inches linear distance (8%). A slope no greater than one inch of rise per eight inches linear distance (12.5%) may be used where necessary. The square of concrete adjacent to the curb drop shall be dyed to provide a visual delineation of the curb ramp as shown in Figure 2.1. The dye shall be red or brick in color and shall be integral with the concrete. Painting of the surface is not permitted. Color treatments applied to wet concrete may be used upon approval of the City Engineer. The current standards of the Americans with Disabilities Act (ADA) will govern in all cases. TRAIl. S: A. B. C. De In general, trails shall be designed to the same standard as sidewalks. Trails designed for public use shall be a minimum of eight feet wide. To the extent practicable, trails shall comply with the provisions of the Americans with Disabilities Act {ADA). The trail surface shall be of one of the designs shown in Figure 2.2. Surfaces other than P.C.C. will require approval of the City Engineer. Where water is expected to overtop the trail. only non-erodible surfaces shall be used. 2-3 pa~2 Trails designed for the use of bicycles shall be designed to the standards of the American Association of State Highway and Transportation Officials' "Guide for the Development of Bicycle Facilities." Trails that also serve as vehicular access for utility maintenance activities shall be constructed of Portland cement concrete and have appropriately designed radii. 2-4 part2 SIDEWALK CURB PROFILE 1/2" EXPANSION MATERIAL (TYP) i~AXIMUM SLOPE 1:12 (TYP) W 1/2" EXPANSION MATERIAL (IYP) DYE ONE SQUARE -- OF CONCRETE RED OR BRICK DO NOT PAINT ~'--SAW CUT AS NECESSARY CURB DROP FOR SIDEWALK FIGURE 2.1 2~ CROSS SLOPE OR 2~ CROWN -~ --6" -- 3/4" CLASS A CRUS"ED STONE 2" ROLLED IJMESTONE SCREENINGS--'] ~ --6" COMPACTED BASE AGGREGATE SURFACE PORTLAND CEMENT CONCRETE ASPHALT CEMENT CONCRETE TYPICAL TRAIL SURFACES FIGURE 2.2 PART 3 - DRIVEWAYS 3.01 APPROVALS AND PERMITS: An access permit must be obtained before driveway construction or reconstruc- tion not associated with the construction of a new house or business for which a building permit has been obtained. However, the standards set forth in this document apply to all driveway construction. In Iowa City and Coralville the permit can be obtained from the City Engineer. In Noah liberty and University Heights the permit can be obtained from the City Clerk. A sketch with dimensions shall be submitted showing the driveway in relation to intersections, side lot lines and other driveways. A permit must be obtained from the Iowa Department of Transportation before placing a driveway within any state highway right-of-way. 3.02 TRAFFIC CONTROL: The contractor doing the work is responsible for all traffic control and work site safety. If construction activities extend onto the street, traffic control shall meet the standards for Work Zone Traffic Control defined in the current edition of the "Manual on Uniform Traffic Control Devices." Traffic control plans may be required. The contractor shall provide adequate lighted barricades and/or fencing to protect pedestrians. 3. 03 DRIVEWAY MATERIAL, THICKNESS AND FINISH: The driveway slab extending from the street to private property shall be constructed of Portland cement concrete conforming to the specifications of the Iowa Department of Transportation C-3 or M-3 mixes. Maximum slump shall be 3 inches. The concrete driveway slab shall be a minimum of 6 inches thick. Asphalt driveway slabs are allowed in North Liberty. Minimum thickness is 9 inches. Driveways shall have ½~inch preformed expansion joint material at the front and back of sidewalk. Driveways across from intersections shall have one-inch pre-formed expansion joint material at the front and back of the sidewalk. C. The finish shall be a broom finish or astroturf drag. Apply curing compound immediately following finishing operations or cure with moist burlap for not less than 24 hours. 3-1 part3 3.04 CURB REMOVAL AND JOINT AT PAVEMENT: For all communities except Coralville and North Liberty, curb drops shall be constructed as detailed in Figure 3.1.A, In Coralville and North Liberty curb drops shall be constructed as detailed in Figure 3,1 .B, 3.05 GENERAL CONDITIONS FOR ALL CLASS/F/CA TIONS OF DRIVEWAYS: There shall be a minimum of twenty (20) feet between the end of the radius of a street intersection and the beginning of a driveway curb cut as measured at the curb line in all instances, Additional distance between the radius of a street intersection and the beginning of a driveway curb cut may be required by the City Engineer where deemed necessary because of high traffic volumes or other safety concerns. A six (6) foot minimum distance between curb cuts at the curb line will be required. The curb return shall not be constructed closer than three (3) f~et to the side property line extended. 3.06 SINGLE FAMILY (Figure 3.2): One driveway with maximum dimensions of twenty-four (24) feet measured at the street side of the sidewalk and thirty (30) feet at the curb line will be allowed. A maximum of two driveways per property will be allowed, regardless of single or double frontage (regular or corner lot). Go If two driveways are desired on a single frontage lot, two driveways with maximum dimensions of twelve (12) feet measured at the street side of the sidewalk and eighteen (18) feet at the curb line will be allowed. Do If two driveways are desired on a double frontage (corner) lot, one on each frontage, one driveway with maximum dimensions of twenty-four (24) feet measured at the street side of the sidewalk and thirty (30) feet at the curb line and one driveway with maximum dimensions of twelve (12) feet measured at the street side of the sidewalk and eighteen (18) feet at the curb line will be allowed. The major driveway is required to be located on the lower classified street. Shared driveways for adjacent single-family residences are encouraged and in some instances may be required. To promote this goal, shared driveway maximum widths of thirty {30) feet at the street side of the sidewalk and thirty- six (36) feet at the curb line will be allowed. 3-2 pa~3 Sections 3.05 B and 3.05 C may be varied by the City Engineer in certain instances in the existing developed areas of the City, as necessary. 3.07 TWO-FAMIL Y RESIDENCES (Figure 3.3): A maximum of one driveway per dwelling unit will be allowed, regardless of single or double frontage (regular or corner lot). One driveway per dwelling unit with maximum dimensions of twenty-four (24) feet measured at the street side of the sidewalk and thirty (30) feet at the curb line will be allowed, except as noted in 3.06 F. If garages are constructed on the common lot line, a single driveway with maximum widths of thirty (30) feet at the street side of the sidewalk and thirty- six (36) feet at the curb line will be allowed. Secs. 3.05 B and 3.05 C may be varied by the City Engineer in certain instances in the existing developed areas of the city, as necessary. 3.08 ALL OTHER DRIVEWAItS EXCEPT SINGLE OR TWO FAMILY RESIDENCES: A. Single Frontage (Figure 3.04) One driveway with maximum dimensions of thirty-four (34) feet measured at the street side of the sidewalk and forty-two (42) feet at the curb line will be allowed. If two driveways are desired, two driveways with maximum dimensions of twenty-four (24) feet measured at the street side of the sidewalk and thirty-two (32) feet at the curb line will be allowed. If the single frontage iength is greater than or equal to one hundred and fifty (150) feet, two driveways with maximum dimensions of thirty-four {34) feet measured at the street side of the sidewalk and forty-two (42) feet at the curb line will be allowed. B. Corner Lots (Figure 3.05) On corner lots, driveways shall be constructed as far away from the intersection as possible and still remain upon the property. In no case shall there be less than twenty {20) feet between the end of the radius of a street intersection and the beginning of a driveway curb cut as measured at the curb line. In no instance shall more than three driveways be allow on a double frontage property with no more than two on any single frontage. One driveway per frontage with maximum dimensions of thirty-four (34.) feet measured at the street side of the sidewalk and forty-two {42) feet at the curb line will be allowed. 3-3 part3 If one frontage length is greater than or equal to one hundred and fifty (150) feet, two driveways with maximum dimensions of thirty-four (34) feet measured at the street side of the sidewalk and forty-two (42) feet at the curb line will be allowed on the longer frontage. North Liberty permits a maximum of two drives per lot unless a variance is obtained through the planned area development on non-residential development plan process. 3.09 STATE H/GHWAY AND INDUSTRIAL AREAS fFIGURE 3.6j: Type A drives are for high traffic volume, joint or common property driveways requiring protection for left turn movements. Type A drives shall be 45 feet wide at the property or sidewalk line. This width contains one 16-foot lane in a 4-foot painted or raised median and two 12-foot lanes out. Type B drives are for high traffic volume, joint or common property driveways. Type B drives shall be 41 feet wide at the property or sidewalk line, This width contains one 16-foot lane in and two 1 2-foot lanes out. Type C drives are for lower volume single property driveways. Type C drives shall be 28 feet wide at the property or sidewalk line. This width contains one 14-foot lane in and one 14~foot lane out. D. The maximum radius for all driveways is 25 feet. 3. 10 DOUBLE FROIVTA GE LOTS - FROlilT AND BACK: Each frontage of lots with frontage on two parallel streets shall comply with the applicable standards for single frontage lots contained in Sections 3.06, 3.07 and 3.08. Some subdivisions may prohibit access onto the higher classification street. Check the subdivider's agreement in each case. 3-4 pa~3 DRIVEWAY CONSTRUCTION DRIVEEA Y ~-'SIDEF/ALK PROPOSED DRIVEWAY APPROACH \ · STREET 1. SAWCUT AS CLOSE TO CURB AS POSSIBLE, MINIMUM DEPTH=2/3 OF EXISTING PAVING 2. SAWCUT CURB AT FULL WIDTH AND 6" iN FROM BOTH ENDS 5. REMOVE SMALL SECTIONS OF CURB FIRST Curb Removal STREET 6" MIN. P.C.C. NEW DRIVEWAY APPROACH /--NO. 4 BARS, EVERY /24" ON CENTER. /GROUT IN PLACE / ~1-1/2" LIP CURB. \ .-,,----5-,.' .,- ~,:..:.. :,'-'.~. ~ ~-;::;-....~..--;..-.,~ MAINTAIN STREET P.C.C. DEPTH FOR A MINIMUM OF 12" INTO APPROACH /'~".... ... .,:..~.~, '4 BARS, 18" · LONG, 24" ON CENTER AND Rebar -- 1/2" PREFORMED EXPANSION JOINT MATERIAL. USE 1" JOINT MATERIAL IF ACROSS FROM "T" INTERSECTION OR ON THE OUTSIDE OF A CURVE. Cross-Section View Expansion Joints FIGURE 3.1 -A DRIVEWAY CONSTRUCTION ~ ~ /- PROPOSED EXIS~NG ~ANS~RSE JOINT ~D .D~ 0F REMOV~ AREA ~L~ (i2)IN.ES ~OM EDGE OF APPROACH, OR TO NEAREST ~ANS~RSE JOINT IF NOT MORE ~AN ~0 (2) ~ET ~OM ED~ 0F APPROA~. ~ND RE~OVAL ~ EI~EN (18) INCHES ~OM BACK OF CURB INTO EXIS~NG S~EET. SAWCUT TO A MINIMUM OF ~O-~IRDS (2/3) E~S~NG CONCRE~ DEPt. SAWCUT ~REE (3) INCHES PAST CORNER (BO~ ENOS). IF SA~NG TO E~S~NG ~ANS~RSE JOINT. DO NOT SAW BEYOND JOINT. U~NG ONE-HA~ (1/2) INCH B~T. DRI~ OO~ TO ~ DEP~ OF EXIS~NG CON~E~ AT IN~RSEC~ON OF SAWCUTS ~DS). NOT NE~SS~Y IF REMOV~ AR~ EX~ND~ TO AN ~S~NG JOINT. Sawcur ~ ~ ~~ LINE [()DRILL HOLES AT MID-DEPTH OF SLAB FOR ~5 REBAR SIX (6) INCHES INTO EXISTING CONCRETE, AT THIRTY (30) INCH CENTERS. (~ AT EACH END, DR[LL HOLES FOR ~/5 REBAR SIX (6) INCHES INTO EXISTING CONCRETE. AT NINE (9) INCHES FROM BACK OF CURB. [1~ PLACE 18 INCH LONG 1~8 REBAR INTO EXIS~ING SLAB. Reinforcemenf hBACK OF CURB1 (~) BE~N CONCRETEREMOVAL FROM MIDDL~ OF REMOVAL AREA (CREATE"V" SECTION). CON~NUE REMOVAL FROM MIDDLE TOWARDS EACH END. (~) PREPARE SUBGRADE AND COMPACT, Removal ® ® ® ® PLACE FORMS FOR BACK OF CURB AND SIDEWALK. POUR SIDEWALK AND CURB DROP AND FIN~SH. (NOTE: TOP OF CURB DROP SHALL BE APPROXIMATELY ONE-AND-ONE-HALF (I-1/2) INCHES ABOVE THE GUTTER LINE). MATCH THE THICKNESS OF I~IE EXISTING SLAB. PLACE ONE-HALF (1/2) INCH PREFORMED EXPANSION JOINT MATERIAL AROUND SIDEWALK. IF COLD JOINT, USE ONE-HALF (1/2) INCH PREFORMED EXPANSION JOINT MATERIAL OR DOWEL TO AOJACENT PANEL COLD JOINT, NO EXPANSION MATERIAL PLACE FORMS FOR DRIVEWAY APPROACH. POUR ORIVEWAY APPROACH AND FINISH. ON STREETS WiTH ASPHALT OVERLAYS. LEAVE A TWO (2") INCH KNOCK-OUT AT THE GUTTER UNE FOR REPLACING ASPHALT. EXISTING ACC ~ 1_1/2° EXISTING PCC Pour and Finish CORALVILLE and NORTH LIBERTY ONLY FIGURE ,5.1 -B DRIVEWAY REGULATIONS Single Family Residences Property _Li.ne , _ 24' MAX R.O.W. (2~ Back of Curb ~ '-~- '"'."'"" 30' MAX (~1 ~30 20' MIN '-~ _ PTR P~ One Driveway Prop~rt_y_Line I 12' MAX 12' MAX , Propcrt_y_Line 18' 18' Two Driveways Single Frontage MAX i 3'MI Pr__op_er_ty Line__ __ Note: 24' MAX I-'..' .. Major driveway I .... -"" must be located ! on the lower ~ classified street. 0]-- o~ L · mo 20' MIN ..0.w. ~ack of .'.-;'.;';;'f.;';';'.., tc~ ._ 18' MAX 20' MIN 3' MIN & [ MAX Property Line _ _ Property Line [ !'~ i i ~ ....,..,... Proper_t y_L. ine __ 36' MAX Two Driveways Double Frontage Shared Driveway Adjacent Single Families FIGURE 3,2 DRIVEWAY REGULATIONS Two-Family Residences Property _Lin e_~_ 24' MAX ~ '~'~.'". '. x _ XpTR PTR Common Lot Line R.O.W. ~- Back of Curb .3' MIN .30' MAX 6' MIN .30' MAX 20' MIN One Driveway Single/Double Fronfoge FIGURE .30' MAX I ~'.' '.'.'.' Common Lot Line '~ "" Property. Line One Driveway Garages On Common Lof 5.3 36' MAX Line DRIVEWAY All Other Single/Two REGULATIONS Driveways Except Family Residences Propert,y_Line - - -- 34' MAX ,Property _Line _ - I- One Driveway Single FronTage Property Line Beck of Curb 24' MAX 24' MAX 32' .Property Line 3' MIN & 42' mClX ~~~ I 3' MIN .32' MAX o. ~ __ 6' MIN .3' MIN t Property _Line >150' Back of Curb MAX Proper~y Line 34' MAX Two Driveways Single Frontage Lot length __>150' I 42' MAX [I t 6' MIN I 42' MAX Two Driveways Single Frontage FIGURE 3,4 DRIVEWAY 'REGULATIONS All Ofher Driveways - Continued I i. 3' MIN Property Line z 34' MAX I o C~- Back of Curb ~: ~ PTR 34' MAX 42' MAX 20' MIN J Two Driveways Double Fronfage FIGURE Property Line Note: Two driveways offowed on longer frontoge. C 34' MAX ,3' MIN R.O.W. 0 42' MAX 20' MIN Two Driveways Double Fronfage Lo'r lengfh >150' 3.5 DRIVEWAY State Highways REGULATIONS and Industrial Areas ,~5' R Max ~ Beak of Curb ---- . Pointed or ~. ~ ~ J'c7"" Raised Median~ J . .' Property Line* ~ ~ J · Property line location ~1~ may vary dl~ Type A Jolnf/Common Prope~y Driveway wl~h Palnfed or Raised Median Back of Curd Propo~y Line* Back of Curb * Property line location may vary Type B Jolnf/Common Properly Drive, Property Line Prop;r~y Line Type C Single Properly Drlveway FIGURE $,6 PART 4. - ALLEYS 4.01 APPROVALS, PERMITS, AS-BUI£ TS AND MAINTENANCE BONDS: A. Plans and specifications for public alley improvements must be certified by a professional engineer registered in the State of Iowa and utilize the NGVD of 1929. B. Plans and specifications for public alley improvements must be reviewed and approved by the City Engineer prior to construction. C. Other local, state and federal permits may be required, depending on the circumstances. It shall be the responsibility of the Engineer of Record to acquire all applicable permits. A copy of all permits shall be provided to the City Engineer before construction. D. The Engineer of Record is responsible to submit "Record of Construction" drawings to the City Engineer on reproducible vellum or mylar. E. A five-year maintenance bond covering defective materials and workmanship is required for all alley improvements. F. Alleys are discouraged in all new developments, except where prohibited as noted below. G. Alleys are not permitted in Coralville or residential portions of North Liberty. 4.02 ALLEY CLASS/F/CATION: A. A Residential Alley is a route located between local streets used primarily for access to the rear of residential property. B. A Commercial Alley is a route located in commercial areas used primarily for access to the rear of commercial property. 4.03 RIGHT-OF-WA Y WIDTH: A. The right-of-way width shall be 20 feet for all alleys. 4.04 PAVEMENT WIDTH: A. Residential alleys shall have a pavement width of 18 feet. B. Commercial alleys shall have a pavement width of 20 feet. 4-1 part4 4.05 ALLEY GRADES: A. The maximum grade for alleys shall be 12% for residential and 10% for commercial alleys. The minimum grade shall be 0.$% for all types of alleys. 4.06 ALLEY PAVEMENT CROSS SECTION: A. The pavement shall have a 4% inverted crown cross section. 4.07 PAVEMENT MATERIAL AND THICKNESS: A. The pavement slab may be constructed of the following materials: 1. Non-reinforced Portland cement concrete conforming the IDOT specifica- tions C-3 mix or M-3 mix as applicable. 2. Full depth asphaltic concrete hot mix conforming to the IDOT specifica- tions for Type "B" base and Type "A" surface course. Minimum alley pavement thickness: Portland Cement Concrete Asphalt Cement Concrete 4.08 SUBGRADE R&.=QUIREMENT$: Residential Commercial 7" 8" 9" 10" The subgrade shall be scarified to a depth of 6 inches below the pavement, and compacted to 90% of Modified Proctor Density. All fill sections shall be compacted to 90% of Modified Proctor Density. 4-2 part4 PART 5 - STREETS 5.01 APPROVALS, PERMITS, AS-BUlL TS AND MAINTENANCE BONDS: Plans and specifications for public street improvements must be certified by a professional engineer registered in the State of Iowa and utilize the NGVD of 1929. Plans and specifications for public street improvements must be reviewed and approved by the City Engineer prior to construction. Other local, state and federal permits may be required, depending on the circumstances. It shall be the responsibility of the Engineer of Record to acquire all applicable permits. A copy of all permits shall be provided to the City Engineer before construction. The Engineer of Record is responsible to submit "Record of Construction" drawings to the Engineer on reproducible vellum or mylar. A five-year maintenance bond covering defective materials and workmanship is required for all street improvements. 5.02 DESIGN RESOURCES "A Policy on Geometric Design of Highways and Streets," American Associa- tion of State Highway and Transportation Officials, current edition. B. Iowa Department of Transportation Manuals: · Standard Road Plans · Road Design Details · Road Design Manual · Road Design Aids Manual Current editions with revisions. 'C. Iowa Department of Transportation "Urban Design Guides" and "Alternative Urban Design Guides," current edition. Iowa Department of Transportation "Standard Specifications for Highway and Bridge Construction", current edition. 5.03 STREET CLASS/F/CATION: Streets will be classified according to their functional use as described below. Existing facilities may not fully comply, Arterial Streets provide a continuous route for the expeditious movement of large volumes of all types of through-traffic across and beyond the city and between high traffic generation points. The geometric design and traffic-control measures are used 5-1 pa~5 to facilitate the safe movement of through traffic. Local street access to arterial streets will be limited. Direct access from abutting properties will not be permitted. Collector Streets provide for the movement of traffic between arterial routes and local streets as well as providing limited direct access to abutting property. Moderate amounts (~2500 vehicles per day) of low speed (~25 MPH) traffic, including bus traffic, may be carried on collector streets. Local Streets serve as a means of access to abut-ting property. They are intended to be a low speed {<25 MPH) and short trip routes, with usually less than 500 vehicles per day. Industrial Streets are intended to carry commercial or industrial traffic. 5.04 RIGHT-OF-WAY WIDTH: A. The minimum right-of-way width shall be'provided as follows: 2. 3. 4. 5. Arterial rights-of-way shall be 100 feet in width, except North Liberty shall be 80 feet, Collector rights-of-way shall be 66 feet, Local rights-of-way shall be 60 feet in width, Cul-de-sac rights-of-way shall be 100 feet in diameter for local and 120 feet in diameter for industrial, Industrial rights-of-way shall be 60 feet. These widths do not provide for medians or boulevards if they are planned within the right-of-way. 5.05 TRAFFIC LANE WIDTHS AND LENGTH RESTRICTIONS: A. All street widths shall be measured back-to-back of the curb. B. The minimum traffic lane width will be 12 feet for arterials. C. Local and industrial streets will have a minimum pavement width of 29 feet. De Collector streets shall have a minimum pavement width of 34 feet with provisions for bike lanes, except where turning lanes are present or 31 feet where bike lanes are not desired. Ee Arterial streets shall have a minimum pavement width of 34 feet with provisions for bike lanes, except where turning lanes are present. Cul-de-sacs shall be paved with a 29 foot wide paving. The outer edge of which shall be 10 feet inside the circumference of the right-of-way. The other radius from the stem of the cul-de-sac to the head shall be a minimum of 20 feet, Cul-de-sacs shall have a maximum length of 900 feet from the center of the bulb to the center line of the adjoining street, Cul-de-sac islands are not permitted in North Liberty. 5-2 part5 5.06 SEPARATE TURNING LANES: Separate turning lanes may be included on arterial streets but will generally not be included in other street design. Where separate turning lanes are required on the basis of a capacity analysis, use a 1 2-foot width for arterial streets and an 11-foot width for collector streets. 5.07 MEDIANS AND BOULEVARDS: Medians or boulevards on arterial streets shall have a minimum width of 16 feet. At intersections, medians may be used to provide for a separate left turn storage lane. Medians or boulevards which are included as a part of local or collector streets shall have a minimum width of 4 feet if paved or 9 feet if grassed. Paved medians on local and collector streets are discouraged. 5.08 DESIGN SPEED: A design speed will be used to design the geometric features for arterial streets. The design speed will not be less than 35 miles per hour; however, posted speed limits may be less. The design speed will be used to establish geometric features including sight distance, intersections, etc. to current AASHTO standards. 5.09 CLEAR ZONES: On streets with curbs, the clear zone shall be 3 feet for streets with a posted speed limit of 25 mph or less and 10 feet for streets with a posted speed limit greater than 25 mph. On streets without curbs, the clear zone shall be 10' for two-lane and four-lane facilities. Variances to clear zone requirements will be considered for overhead electrical facilities where compliance will significantly impact existing trees. In no case will a clear zone of less than 18 inches be allowed. A clear zone variance must be approved by the City Engineer. 5.10 STREET GRADES: The maximum street grade for arterial, industrial and cul-de-sac streets shall be 8%, for collector streets 10% and for local streets 1 2%. When two streets intersect, the grade of the lower classification street shall be minimized to allow safe stopping and starting in adverse weather. The minimum grade for streets shall be 0.5%, except around the bulbs of cul- de-sacs where the minimum grade shall be 0.7%. 5.11 CURVE RADIUS: Ao The minimum center line radius for curves shall be as follows: Arterial- 1,000' Collector - 350' Local - 150' Cul-de-sacs - 150' B. Under no circumstances will variances be granted for radii less than 75 feet, 5.12 PAVEMENT CROSS SECTION: All pavements shall have a 2% parabolic crown cross section as shown in Figure 5-1. 5.13 CURB AND GUTTER SECTION: A. Curbs shall be 6" as shown in Figure 5-1, Roll curbs are not allowed, Curbs shall be integral cast Portland cement concrete. There shall be no separation between the curb and gutter section and the pavement. 5.14 INTERSECTION CORNER RADIUS: The corner radius at intersections will depend on the functional classification of the intersecting streets. These are the minimum criteria: arterial - arterial arterial - collector arterial - local collector - collector collector- local local - local industrial alley - all 50 feet 30 feet 25 feet 25 feet 25 feet 25 feet 50 feet Maximum allowable that will remain in the street R.O.W. (not more than 20') Corner radiuses may be enlarged on routes that will have significant truck or bus traffic. B. See Figure 5-2 for typical intersection joint detail. 5. 15 PAVEMENT MATERIAL AND THICKNESS: The pavement slab shall be constructed of non-reinforced Portland cement concrete conforming the IDOT specifications C-3 mix or M-3 mix. part5 The minimum required pavement thicknesses are as follows: Street Class Portland Cement Concrete Asphalt Cement Concrete* Arterial 9 inches minimum 1 2 inches Collector and 8 inches 11 inches Industrial Residential 7 inches 10 inches Pavement thickness requirements are intended as a guide. Arterial street projects shall be designed on the basis of soil conditions and projected traffic loadings. *Asphalt streets are allowed in North Liberty only. Portland cement concrete curb and gutter sections 1 8 inches wide are required. Additional thickness for arterial, collector and industrial streets may be required on the basis of soil conditions and traffic loadings. 5. 16 SUBGRADE AND FILL SECTION REQUIREMENTS: The subgrade shall be scarified to a depth of 6 inches below the pavement and compacted to 90% of Modified Proctor Density. B. All fill sections shall be compacted to IDOT Type A limits. Some soils may require the use of a drainable base and tile system constructed to IDOT standards. Pavement construction on fully hydric soils and slopes exceeding 8% will require a drainable base and tile system. See 15.18 for a list of fully hydric soils. Pavements on other soils will be evaluated on a case-by- case basis. Pavement tile systems may be used for sump pump discharge tiles required by Part 9, Storm Sewers and Stormwater Management Facilities. 5.17 AREA BETWEEN THE SIDEWALK AND THE CURB (PARKWAY): The parkway shall slope to the street at a rate of ¥= of an inch vertical per horizontal foot. In residential areas, the parkway shall be grassed except in such areas that the parkway is so narrow that grass does not grow well. In these narrow areas, the alternate materials described in paragraph C may,be used upon approval of the Engineer. In commercial areas, alternate materials may be used in the parkway upon approval of the City Engineer. These materials include exposed aggregate concrete, asphalt and bricks or concrete pavers on an asphalt or concrete base. I 5-5 parts TABLE 5.1 Summary of Design Criteria DESIGN STANDARD ARTERIAL Minimum right-of- 100'* way width Minimum lane 12' width Minimum pave- 34"/31' merit width Maximum grade 8% Minimum grade 0.5% Minimum curve 1,000' radius Minimum pave- 9~ ' merit thickness *With bike lanes. 15. 18 FULL Y HYDRIC SOILS: SCS MAP SYMBOL 54 1160 118 122 133 152 160 279 382 453 621 727 760 CUL-DE- COLLECTOR LOCAL SACS INDUSTRIAL 66' 60' 60' 60' 11' 34"/31' 29' 29'/25' 29' 10% 12% 8% 8% 0.5% 0.5% 0.7% 0.5% 350' 150' 150' 150' 8 7 7 8 **See 5.15B. *North Liberty - 80' SCS I~IAP UNIT NAME Zook silty clay loam, 0 to 2 percent slopes Walford silt loam, benches, 0 to 1 percent slopes Garwin silty clay loam, 0 to 2 percent slopes Sperry silt loam, 0 to 1 percent slopes Colo siity clay loam, 0 to 2 percent slopes Marshan loam, 32 to 40 inches to sand and gravel, 0 to 2 percent slopes Walford silt loam, 0 to 1 percent slopes Taintor silty clay loam, 0 to 2 percent slopes Maxfield silty clay loam, 0 to 2 percent slopes Tuskeego silt loam, 0 to 2 percent slopes Houghton muck, 0 to 2 percent slopes Udolpho loam, 0 to 2 percent slopes Ansgar silt loam, O to 3 percent slopes 5-6 part5 SURVEY BASELINE .m ,~ASTROTURF DRAG F1NISH T FOOT.. r,--F:_ ....... -~-~- - ....... - --~]r RECOMPAC~D TO 90~ MODI~ED PROCTOR DENS~. TYPICAL PAVEMENT CROSSmSECTION 2% PARABOLIC CROWN VARIES W/2 SURV~ BASEUNE -] AS~O~RF D~G RNISH I P~R ~00T ~ ,~.., ..~.I~ ~/~ P~ ~00TJ ~ ~' SUBG~[ TO BE SC~I~ED TO A OEP~ OF ~ ~D J~ ~ PAVE~E~ / RECOMPAC~D TO ~0~ ~ODI~ED PROCTOR D~NS~ ~--~ SUBD~N ~ ~SEE D~L~ g~U~ SUBBASE 1~ ~ / (G~OA~ON NO. 12) ~OROUS BACK~LL . ~ J (g~AqON I I SUBD~N SUBDRAIN TYPICAL PAVEMENT CROSS-SECTION 2% PARABOLIC CROWN WITH SUBDRAIN FIGURE 5.1 ---~---, ~.._~.. EXISllNG P.C.C. PAVEMENT ITPE 'L-2' LONGITUDUNAL CONTRACTION JOINT SPACED AT 10'-0" i l 'TYPE 'C' TRANSVERSE CONTRACTION JOINT Ill I NOTES TRANSVERSE CONTRACTION JOINT REQUIRED EVERY 15 FEET. KEYED AND DOWELED JOINT WILL BE REQUIRED AT LONGITUDINAL INTERIOR EDGES OF EACH SEPARATELY POURED SLAB. SEE I.D.O.T. STANDARD ROAD PLANS RH-50, RH-51 AND RH-52. TYPICAL INTERSECTION DOWELING PLAN FIGURE 5.2 PART 6 - UTILITY WORK AND OTHER CONSTRUCTION WITHIN PUBLIC RIGHT-OF-WAY 6. 01 PERMIT REQUIRED: A right-of-way construction permit is required to work within the public rights- of-way of Iowa City, Coralville and North Liberty. Permits may be obtained from the City Engineer in Iowa City and Coralville and from the Building Official in North Liberty. Permits for utility work must be obtained by the owner of the utility. A right-of-way construction permit is not required for sidewalk, driveway, or mail box construction. See Parts 2 and 3 for the construction of sidewalks and driveways and Section 6.03A for the construction of mailboxes. 6.02 TRAFFIC CONTROL: The permittee is responsible for all traffic control and work site safety. Traffic control shall meet the standards for Work Zone Traffic Control as defined in the current edition of the Manual on Uniform Traffic Control Devices for Streets and Highways. A traffic control plan may be required by the City Engineer. The permittee shall provide adequate lighted barricades and/or fencing to protect pedestrians. All excavations shall be fenced when the contractor is not at the site. There may be situations where the traffic load or site conditions will allow only a portion of the street to be closed at one time. On collector and arterial streets, contractors may be required to bore and jack to place a new utility beneath the street surface. 6.03 MISCELLANEOUS CONSTRUCTION: Mail Boxes - The base of all mail boxes shall be a minimum of 18 inches from the edge of the pavement. Brick or other masonry support structures are not allowed. Contact the local post office for current regulations regarding the height and offset of the face of the box. Retaining Walls - Private retaining walls are not allowed within the ~oublic right- of-way without an agreement for temporary use of public right-of-way approved by the City Council. Monitoring Wells - Monitoring wells are allowed in the public right-of-way only when it can be shown that the wells cannot be located on private property. Monitoring wells are subject to special permit conditions. 6-1 pa~6 6. 04 CLEAR ZONES: On streets with curbs, the clear zone shall be ~0' for four-lane facilities and 3' for two-lane facilities, On streets without curbs, the clear zone shall be 10' for two-lane and four-lane facilities. Variances to clear zone requirements will be considered for overhead electrical facilities where compliance will significantly impact existing trees. In no case will a clear zone of less than 18 inches be allowed. A clear zone variance must be approved by the City Engineer. 6.05 EXCAVATION AND BACKFILL: Within public right-of-way, backfill shall consist of Class A crushed stone or suitable job excavated material placed in one foot lifts compacted to 90% Modified Proctor Density. If crushed stone is used, the top 12 inches of backfill shall consist of suitable job excavated materials. Flowable mortar may be used upon approval of mix design by the City Engineer. Sand backfill is not permitted; however, sand may be used as utility bedding. In all other areas backfill shall consist of suitable job excavated material placed in one foot lifts and compacted to 85% Modified Proctor Density. 6. 06 WORK AROUND TREES: A, Use care to prevent work within the drip line of trees. When work falls within the drip line of trees, contact the City Engineer or City Forester. 6.07 RESTORATION OF BRICK STREET SURFACE: A. Use care to salvage bricks during excavation. Construct a 7 inch thick base of IDOT M-3 concrete, Allow enough depth for installation of brick on a sand cushion, Brick shall be placed on a sand cushion making sure the pattern and elevation match the surrounding street. A 50% sand and 50% Portland cement mixture shall be swept into the brick joints and fogged with a mist of water to insure seating of the brick. 6.08 RESTORATION OF ASPHAL T OVERLAY ON BRICK STREETS: Construct a 7 inch thick base of IDOT M-3 concrete flush with the top of the surrounding bricks. Tack and place s/e-inch IDOT Type A mix asphalt and compact to the proper elevation. 6-2 pa~6 6.09 RESTORATION OF ASPHALT OVERLAY ON PORTLAND CEMENT CONCRETE STREETS: Construct a concrete base of the same thickness as was removed using M-3 mix. An IDOT type BT-3 joint shall be used to joint the base to existing concrete, Use//5 epoxy coated bars, 24 inches in length, spaced 30 inches on center drilled and grouted 9 inches into the existing slab. The concrete base shall be flush with the existing concrete, B. Tack and place s/s-inch Type A asphalt and compact to the proper elevation. 6. 10 RESTORA T/ON OF PORTLAND CEMENT CONCRETE STREETS: Concrete shall be removed to the nearest longitudinal joint and a minimum of half the panel between transverse joints, Only full or half panels may be removed, Full panels must be removed if the portion to remain is cracked or settled. B. Concrete shall be sawn to insure a clean break at the joints. An IDOT type BT-3 joint shall be used to joint to existing concrete. Use//5 epoxy coated bars, 24 inches in length, spaced 30 inches on center drilled and grouted 9 inches into the existing slab. Place new concrete of the same thickness as was removed using IDOT M-3 mix. E. All joints shall be sawn and sealed according to IDOT detail RH-51. OTHER SURFACES: All areas outside the paving which are disturbed shall be restored to their original condition. When approved by the governing authority, unimproved streets (rock or rock and oil, seal coated streets, or asphaltic concrete surfaced streets) may be repaired or restored with Bituminous Seal Coat consisting of one or more applications of Binder Bitumen with one or more successive applications of cover aggregate. Materials, Equipment and Construction methods shall be in general conformity with Section 2307 of the current Iowa Department of Transportation Standard Specifications for Highway and Bridge Construction. 6. 12 MAINTENANCE: Seeding or sodding of disturbed areas shall be maintained until watering is no longer required for self-sustaining growth. So The owner of the utility will be responsible for repair or maintenance of settled areas within the right-of-way and pavement repairs for a period of five years from the date the work is completed, 6-3 pa~6 PART 7 -WATER DISTRIBUTION SYSTEM 7.01 APPROVALS, PERMITS, A$-BUILTS AND MAINTENANCE BONDS: Plans and specifications for public water distribution facilities must be certified by a professional engineer registered in the State of iowa and utilize the NGVD of 1929. Plans and specifications for public water distribution facilities must be reviewed and approved by the City Engineer prior to construction. Plans and specifications for public water distribution facilities must be reviewed and approved by the Iowa Department of Natural Resources prior to construc- tion. Other local, state and federal permits may be required, depending on the circumstances. It shall be the responsibility of the Engineer of Record to acquire all applicable permits. A copy of all permits shall be provided to the City Engineer before construction. The Engineer of Record is responsible to submit "Record of Construction" drawings to the City Engineer on reproducible vellum or mylar. A two-year maintenance bond covering defective materials and workmanship is required for all water main improvements. 7.02 DESIGN RESOURCES: The design for water distribution facilities shall be in conformance with the following: A. Requirements and Standards of the Iowa Department of Natural Resources. B. Jurisdiction's Construction Standards. C. Jurisdiction's Plumbing Code. Conflict - In case of a conflict between the above design standards, the most restrictive requirement shall apply. Design of University of Iowa water facilities should not use this design standard. Contact the Office of Architectural and Engineering Services for the appropriate standard, 7.03 DEFINITIONS: A Distribution Main means a water pipe owned, operated or maintained by the City which is used for the purpose of distribution of water and from which service connections are made. 7-1 part7 A Private Service Pipe means a water pipe installed, owned, operated and maintained by the private consumer· Service pipes are often 1 inch in size for residential and may be 2 to 6 inch in size for commercial or 8 to 12 inch for large industrial applications. A Private Fire Hydrant is one which is located on privately owned property, or on streets not dedicated to public use unless the water main is within a public easement. Private fire hydrants must be served by a minimum of a 6-inch pipe· A private fire hydrant is the responsibility of the property owner and is to be used for fire protection only. Where it is the owner's intention that these hydrants be used by the City Fire Department, these hydrants shall conform to the Department of Public Works specifications for fire hydrants. The City has the right to utilize the hydrants for flushing purposes· ?.04 CONSTRUCT/ON SPECIFICATIONS: Construction must comply with the jurisdiction's standard construction specifications for water distribution facilities. 7.05 SYSTEM DESIGN: Size: All mains shall be a minimum of 6 inches in diameter. A larger size may be required by the City Engineer, depending upon water demand and fire flows· Depth: Water main shall be installed with a minimum depth of cover of 5½ feet. Generally, the maximum depth shall not exceed 7 feet. C. Alignment: All mains shall be looped, except for short runs to serve cul-de-sacs where the distance is less than 500 feet, Water mains shall be constructed such that no services shall be extended beneath the paving of the circular turnaround on cul-de-sacs, E Water distribution mains will be extended to and through or across the frontage of all subdivisions and land development projects. Provisions will be made to connect water mains to serve future adjacent undevel- oped land· Water mains will be located so the front of each property has access for a service connection. D. Changes in Alignment: Thrust restraints are required at all changes in alignment exceeding 1 0°, at all dead ends and on fire hydrants. Thrust restraints shall be constructed as shown in Figure 7.1. Wrap pipes and fittings in plastic before pouring thrust blocks. 7-2 pa~7 The maximum deflection at joints shall not exceed the pipe manufacturer's recommendations. Where there is considerable deflection of the water main materials required for either horizontal or vertical changes in alignment, ductile iron materials shall be used. PVC water main materials may not be bent. Separation from Sewers: There shall be no physical connection between a public or private potable water supply system and a sewer appurtenance which would permit the passage of any sewage or polluted water in the potable supply. Under normal conditions, water mains parallel to sewers shall be placed at least 10 feet horizontally from any sanitary sewer, storm sewer or manhole. Where local conditions prevent this separation, the water main may be laid closer provided the bottom of the water main is at least 1 8 inches above the top of the sewer and the water main is placed in a separate trench or in the same trench on a bench of undisturbed earth at a minimum horizontal separation of 3 feet from the sewer. Water mains crossing sewer services, storm sewers or sanitary sewers shall be laid to provide a separation of at least 18 inches between the bottom of the water main and the top of the sewer. Where local conditions prevent this vertical separation, the water main shall not be placed closer than 6 inches above a sewer or 1 8 inches below a sewer under any circumstances. Additionally, one full length of water pipe crossing the sewer shall be centered at the point of crossing so that the water pipe joints will be equal distance as far as possible from the sewer. The water and sewer pipes must be adequately supported and have pressure tight joints. A low permeability soil shall be used for backfill material within 10 feet of the point of crossing. No water pipe shall.pass through or come in contact with any part of a sewer manhole. A minimum horizontal separation of 3 feet shall be maintained. Location of Valves: Four-way connections will have 3 valves. On looped systems, valves will generally be on the main line. Four valves may be required in specific instances. Three-way connections will have 2 valves. On looped systems, valves will generally be on the main line. Three valves may be required in specific instances. 7-3 pa~7 L !. t_ Maximum valves spacing will be 800 feet in residential areas or 400 feet in commercial areas. Maximum spacing of 400 feet will apply to mains bordering both residential and commercial areas. A valve shall be placed two pipe lengths from all dead-ends to allow the extension of the pipe without shutting off the existing system, Do not tap services in the final two sections, 5. Auxiliary valves shall be provided for all fire hydrants. 6. Valves shall be located as close as possible to tees and crosses. 7. Valves should not be located within paving whenever possible. Location of Fire Hydrants: Fire hydrant spacing will be on an average distance of 400 feet. This average spacing will generally mean one hydrant for every block in residential, commercial and industrial areas. A fire hydrant will be required at the end of every cul-de-sac regardless of the proximity of a hydrant on the intersecting through street. A fire hydrant will be required at the end of all dead end lines. The location of fire hydrants may be modified at the request of the local jurisdiction's fire department. 3. See Figure 7.2 for typical fire hydrant installation. Service Pipes: Every building, including each unit of zero-lot-line residences, shall have a direct service connection to a public water main. No water consumer shall construct water service pipes across lots or buildings to adjoining premises, but all service pipe shall be laid on streets, alleys or public ground to the premises to be served, and enter at the front or rear of the building nearest the main, Such service pipe shall be laid in a straight line at right angles to the water main, and connection made within two lines drawn parallel to the sides of the building to be served or not more than three feet outside of these sides. Multiple stop boxes shall be permanently marked to identify the correct individual metered services. 5. See Figure 7.3 for typical water service installation, 7-4 part7 7.06 MA TERIA£ S A, Ductile-Iron Pipe: 1. Thickness design shall conform to AWWA C150. 2. Manufacture shall conform to AWWA C151. 3. Thickness class, unless otherwise indicated or specified, shall be Class 52. Cement mortar lining shall conform to AVV~NA C104. 5, All ductile iron pipe 12" in diameter and larger shall be wrapped with a 8 ml polyethylene encasement in accordance with ANSI/AWWA C105/ A21.5 installation methods, 6. Use single rubber-gasket push-on joints or mechanical joints conforming to ANSI/AWWA C111/A21.11, Furnish with all necessary hardware and gaskets, 7. Bell-and-spigot pipe joints conforming to ANSI A21.6 or ANSI A21.8, 8. For bolted/restrained mechanical joint, use Griffin Bolt-Lok restrained joint or approved equal, 9. For unbolted/restrained mechanical joint, use Griffin Snap-Lok restrained joint or approved equal. 10, Do not use drilled & tapped retainer glands, 11, Plain end of push-on pipe factory machined to a true circle and chamfered to facilitate fitting gasket. B. Polyvinyl Chloride (PVC) Pipe: 1. Allowed for use in sizes 6 to 12 inch, (6 to 10 inch in Iowa City) except where noted otherwise in the specifications or on University of Iowa projects. 2. PVC pipe design shall conform to AWWA C900 and all pipe shall have the same outside dimensions as ductile-iron pipe. 3. Thickness class shall be DR 18 (Class 150). 4. PVC pipe materials shall not be used in any area where there is likelihood the pipe will be exposed to significant concentrations of pollutants comprised of low-molecular-weight petroleum products or organic solvents or their vapors. 7-5 part7 PVC pipe materials shall not be used around cul-de-sacs or other small radius curves. Coralville allows DVC pipe materials around cul-de-sacs with appropriate fittings. PVC water main shall be marked with an insulated wire for the entire length to make electronic location possible. The insulation shall be protected to prevent accid.ental grounding. Make few splices, and where necessary, wrap the bare wire with electrical tape. The wire shall be installed continuously as the pipe is backfilled. The wire shall be fixed to the side of the pipe at a position of 2 o'clock or 10 o'clock and attached with duct tape every 5 feet. Bring the wire to the ground surface at each fire hydrant. Leave 1 8 inches of wire exposed. If there is no fire hydrant within 500 feet, bring the wire to the surface in a valve box and mark the drawings appropriately. Coralville only: PVC watermain shall have 2-inch wide detectable magnetic marking tape installed on top of trench backfill at a depth of 6" to 8" below the finish grade. The marking tape shall be color coded (BLUE - watermain) and shall bear the printed identification of the utility line below it. The marking tape may be plowed in after final settlement, installed with a tool during final trench backfilling process, unrolled before final restoration or installed in any other way acceptable to the OWNER. Where there is evidence there will be considerable underground construction or several large diameter service taps or connections, ductile iron pipe materials will be used. Where there is considerable deflection of the water main materials required for either horizontal or vertical changes in alignment, ductile iron materials shall be used. PVC water main materials may not be deflected. PVC water main joint deflections shall be limited to manufac- turer's recommendations. Fittings: All fittings shall conform to ANSt/AWWA C 11 O/A21.1 O, with pressure rating of Class 250. 7~6 pa~7 Mechanical-joint fittings shall be ductile iron compact Cl 53/A21.53 or ductile standard C 110/A21.10. Large fittings, 12-inch through 20-inch shall be ductile iron standard C110.A21. Swivel tees shall be ductile iron standard Cl10.A21.10. Where ductile iron is not available (i.e., offsets), cast iron standard C110.A2 shall be provided. All fittings shall be Class 250, shall be bituminous coating inside and outside, shall be furnished complete .with necessary accessories including plain rubber gaskets, ductile iron glands, bolts and nuts. Verify the gasket seats are not made irregular by improper application of the lining materials· Valves & Valve Boxes: Gate valves shall conform to AWWA C509. Use full line size gate valves with epoxy or polymer lining. Use Clow, Mueller or Kennedy valves, or an approved equal with 200 psi working pressure and gaskets rated at 250 psi. The waterway must be a full sized waterway. Valves shall be capable of being repacked or replacing O-rings under pressure. Butterfly valves shall conform to AWWA C504. Use Pratt, M&H or Mueller valves, or an approved equal. Valves shall open left and be furnished with a 2" square operating nut. Use Cor-Ten steel. Valve Boxes shall be 2-piece slip type Tyler Series 6655 Item 668A, or approved equal range 63" to 83". Use lids marked "water". Coralville requires the slip type valve box if located within paving and a Tyler Series 6650 screw4type valve box if located within the parking. Tapping valves shall be 175 psi minimum working pressure, mechanical joint manufactured by Mueller or Clow. Hydrants: Specification standard: AWWA Standard C502 Acceptable manufacturers and model: Kennedy Guardian (except Coralville) or Mueller SuperCenturion 200 or Clow F2500 Type of shutoff: Compression Type of construction: Break flange or break bolt Main valve opening: 4½" minimum 7-7 pa~7 [ Nozzle arrangement and size: 3 nozzle Nozzle thread: Type of inlet connection: Size of inlet connection: Depth of bury: Direction of opening: Packing: Size and shape of operating nut: Working pressure: Color: Special Fittings: 1. 2. Two 2%-inch hose nozzles and one 4½- inch pumper nozzle. The 4½" pureper nozzle is to face the street, or at an inter- section, face the higher classification street. National Standard Hose Threads Mechanical Joint 6 inch Distance from ground line to top of con- necting pipe shall be 5 feet Open to right (clockwise) Conventional or O-Ring Iowa City, University Heights & North Liberty: 1~ inch, standard penta- gon Coralville: % - ?/8 standard taper 150 psi Red Special pipe fittings must be approved by the City Engineer. Special fittings must be the same diameter, thickness and pressure class as standard fittings. Special fittings shall be manufactured to meet requirements of same specifications as standard fittings except for laying length and types of end connection. Swivel fitting shall be Tyler 5-198 or approved equal. Retaining spools may be used. Cast iron tapping sleeves shall be Mueller or Clow. Stainless steel tapping sleeves shall be epoxy coated with ductile-iron flange and shall be compatible with Mueller or Clow tapping valves. Sleeves shall be Ford FAST, Smith-Blair 662 and 663 or Romac SST. 7-8 part7 Tapping sleeves for 12" or 16" shall be ductile iron or CASI. The outlet of the tap shall not be greater than ½ of the diameter of the pipe tapped. G. Sleeve Type Couplings: Standard solid black sleeves shall be Tyler 5-144L or approved equal. Bolted straight coupling shall be Smith-Blair 441 or Romac Style 501, 6 bolt, 6" long, or approved equal. H. Gaskets, Bolts, and Nuts: 1. Mechanical joints made with: a. Bolts: 3/4 inch Cor-ten steel. b. Bolt studs with nut on each end. All thread rod used to restrain fittings shall be stainless steel and 3/4" diameter. 7.07 BEDDING AND BACKFILL: All mains 12" and larger shall be bedded in crushed stone to a depth of one-half the pipe diameter. See jurisdictional construction specifications for type of crushed stone. All other pipe shall be bedded in accordance with manufacturer's recommenda- tions. Within public right-of-way, backfill shall consist of Class A crushed stone or suitable job excavated material placed in one foot lifts compacted to 90% Modified Proctor Density. If crushed stone is used, the top 12 inches of backfill shall consist of suitable job excavated materials. See jurisdictional construction specifications for type of crushed stone. Flowable mortar may be used upon approval of mix design by the City Engineer. Sand backfill is not permitted. In all other areas backfill shall consist of suitable job excavated material placed in one foot lifts and compacted to 85% Modified Proctor Density. 7.08 PERFORMANCE AND TESTING: Bacterial test for coliform organisms shall be performed by the contractor at a rate of 1 test per 1000' of pipe. The contractor shall provide documentation of bacterial tests from a certified laboratory. B. Pressure and leakage test in accordance with AWWA C600. C. Valves shall be located and tested to verify operation. 7-9 part7 D. Fire hydrants shall be tested to verify operation. Flow tests shall be conducted to verify that all components of the water system are fully open and operational and to determine fire flow capacity. 7.09 LOCATION OF EASEMENTS: All public water mains should be located within the public right-of-way. In rare exceptions, dedicated easements may be used for location of water main outside of public right-of-way. Sw To limit damage to structures in the event of a main break, water mains shall be placed a minimum distance of 1.5 times the depth from building setback lines. Greater separations are desirable. All water mains outside public right-of-way shall be placed in an easement for operation and maintenance. Easement width from the center of the pipe shall generally be 1.0 times the pipe depth rounded up to the nearest 5 feet. The minimum easement width is 10 feet. Coralville's minimum easement width is 15 feet. 7-10 p.r~7 PLUGGED TEE TEE "Y" BRANCH PLUGGED END ' .:-':. '""'" ' ' - ,- OFF-SB¢ THRUST BLOCKS ARE REQUIRED AT PIPING DIRECTION CHANGES. AT DEAD ENDS, AND AT FIRE HYDRANTS. THRUST BLOCKS SHALL BE POURED-IN-PLACE CONCRETE 2,000 P.S.I. MINIMUM STRENGTH AND SHALL BE CAST AGAINST A SOLID, UNDISTURBED EDGE OF TRENCH FOR BEARING. NO BOLTS, JOINTS SHALL COME INTO CONTACT WITH THE CONCRETE THRUST BLOCK AND THE PIPE SHALL BE WITH A PLASTIC SHEET AT THE CONCRETE BEARING SURFACES. PIPE DEAD END I 90' 45' SIZE OR TEE BEND BEND 4" 3.0 4.0 2.0 g' 6.0 8.0 4.5 8" 10.0 14.0 7.5 10" 14.5 20.5 11.0 12" 20.5 29.0 16.0 14" 27.5 ,7)9.0 21.0 16" 35.5 50.5 27.5 20" 55.0 78.0 42.0 24" 78.5 I 111.0 60.0 THRUST BLOCK QUANTITIES (in cubic FIGURE 7.1 OR DRAIN HOLES WRAPPED IN 2 BEND 1.5 2.5 4.0 6.0 8.0 11.0 14.0 21.5 30.5 feet) 1 RADIAL CLEAR SPACE ~ I -[-- 18" MIN. VALVE BOX AND GATE VALVE ~"'"'-- H YDR AN T 6" F OR LESS --~ TRENCH BACKFILL DEPTH AS SPECIFIED 5' MINIMUM -ANCHORING PIPE IRESTRAINING POOL) MAIN "'1 TRENCH I1: IF. I1_:' WATER MAIN THRUST BLOCK '-AS REQUIRED 12" 12" 4" x x CONCRETE PAD ,ANCHORING lEE OR STANDARD T AND "ROTO RING" (SWIVEL ADAP' (SWIVEL TEE PREFERRED) BACKFILL W/ GRAVEL TO 18" ABOVE BOTTOM OF HYDRANT STAND PIF THRUST BLOCK TYPICAL HYDRANT FIGURE 7.2 STREET CURB USUALLY LOCATED BETWEEN CURB AND SIDEWALK SIDEWALK CURB BOX McDONALD #5601 OR #5603 OR EQUAL CORALVILLE ONLY: USE TYLER SERIES 6650 SCREW TYPE FOR NON-PAVED AREAS SERVICE PiPE TYPE K COPPER ../,-CURB BOX ROD ~ /-- CURB STOP - McDONALD #6100 ~~ °~ ~°~^~ '~- CORPORATION COCK McDONALD #4701 OR #4701B OR EQUAL '"'"'""'"'"'""~- SERVICE SADDLE IS REQUIRED ON PVC MAIN ~"'"'"'"'"""~ WATER DISTRIBUTION MAIN WATER SERVICE FIGURE 7,3 PART 8 - SANITARY SEWERS 8.01 APPROVALS, PERMITS, AS-BUILTS, AND MAINTENANCE BONDS: A. Plans and specifications for public sanitary sewer facilities must be certified by a professional engineer registered in the State of Iowa and utilize the NGVD of 1929. B. Plans and specifications for public sanitary sewer facilities must be reviewed and approved by the City Engineer prior to construction. C. Plans and specifications for public sanitary sewer facilities must be reviewed' and approved by the Iowa Department of Natural Resources prior to construc- tion. Other local, state and federal permits may be required, depending on the circumstances. It shall be the responsibility of the Engineer of Record to acquire all applicable permits. A copy of all permits shall be provided to the City Engineer before construction. D. The Engineer of Record is responsible to submit "Record of Construction" drawings to the City Engineer on reproducible vellum or mylar, and shall include the horizontal locations of services. E. A two-year maintenance bond covering defective materials and workmanship is required for all sanitary sewer facilities. 8.02 DESIGN RESOURCES AND REFERENCES: The design for sanitary facilities shall be in conformance with the following: A. Requirements and Standards of the Iowa Department of Natural Resources. 8.03 PERMITTED FLOWS AND CONNECTIONS: A. No combined sewers shall be constructed. Sanitary and storm sewers shall be kept separate. B. Only sewage shall be permitted in the sanitary sewers. Footing drains, downspouts, sump pumps, etc., conveying clear water will not be allowed to discharge into the sewer system. Air conditioning condensation water may be allowed in the sanitary sewer. C. Flows from commercial car washes must be discharged to the sanitary sewer after passing through approved oil and sediment traps. D. Each building shall have a direct connection to a public sewer. 8-1 part8 8.04 DESIGN FLOWS AND CAPACITY: Peak rates will be taken as approximately 2.5 (3.5 in North Liberty) times the normal flow. Infiltration will be calculated by the addition of 100 gallons per capita per day. The peak wet weather flows for various lend usage are as follows; adjust the peaking factor for communities less than 10,000: Single Family Dwellings (100 gallcap/day) x 2.5 (peak factor) + 1200 gal/acre day (infiltration) Assume 3.5 people/home = 250 gpcd + infiltration Mobile Homes (50 gallcap/day) x 2.5 (peak factor) + 1200 gal/acre day (infiltration) Assume 2.5 people/home = 125 gpcd + infiltration Multi Family Dwellings {75 gel/cap/day) x 2.5 (peak factor) + 1200 gel/acre day (infiltration) Assume 1.5 people/bedroom = 187 gpcd + infiltration Motels and Hotels (50 gallcap/day) x 2.5 (peak factor) + 1200 gal/acre day (infiltration) Assume 1.5 people/room = 125 gpcd + infiltration Schools, without cafeteria or showers (10 gallcap/day) x 2.5 (peak factor) + 1200 gal/acre day (infiltration) = 25 gpcd + infiltration Schools, with cafeteria or showers (20 gal/cap/day) x 2.5 (peak factor) + 1200 gal/acre day (infiltration) = 50 gpcd + infiltration Office Buildings (10 gallcap/day) x 2.5 (peak factor) + 1200 gal/acre day (infiltration) Assume 1 person/200 sq. ft. = 25 gpcd + infiltration Light Industrial (14,000 gallacre/day) x 2.5 (peak factor) + 1200 gel/acre day (infiltration) = 36,200 gpad gpcpd = gallons per capita per day gpapd = gallons per acre per day 8-2 part8 If a proposed sewer is to serve a predominantly wet area or an area prone to excessive infiltration and inflow, special design information should be obtained from the City Engineer. if no information is available, the designer should use a minimum of 1000 gpcpd for infiltration. For Iowa City and University Heights, total flows at 0.94 pipe diameter are generally 6550 gallons per day per home for areas without sump pump discharge tiles and 4000 gallons per day per home for areas with sump pump discharge tiles. D. All sanitary sewers shall be a minimum of 8 inches in diameter. Pipes will be sized to carry peak rates with the pipe flowing at no more than 0.67 of the pipe diameter for pipes 15" and smaller and 0.75 of the pipe diameter for pipes larger than 15" in diameter, except as noted in paragraph C above. All sewers shall have a slope which will give a mean velocity when flowing full of not less than 2.0 feet per second based on Manning's formula using an "n" value of 0.013. Where velocities greater than 15 feet per second are calculated, special provisions shall be made to protect against displacement, erosion or shock. Sanitary sewers shall be sufficiently deep so as to receive sewage by gravity from basements and to prevent freezing. 8.05 SERVICE CONNECTIONS: A sanitary service pipe will be provided for every platted lot or location where construction of a building is likely. A 4-inch sanitary service pipe will be used for single-familv residential. Pipes for multi-family residential, commercial, or industrial, will be sized as required. Sanitary service pipes will be extended from the main to the right-of-way line or outer utility easement line, whichever is further, No two sanitary services shall be constructed in the same trench. Service connections shall be separated by a minimum of 6 feet. The end of all sanitary services shall be marked with a metal post or #4 reinforcing steel at least 24 inches in length buried within one foot of the finished grade. Servic~ taps in manholes are allowed only in extreme conditions and with the approval of the City Engineer. If permitted, service connections to manholes must be between 6" and 12" above the invert elevation of the outlet. Sewer flow channels in the manhole bottom must be provided for all services. Internal drops for service connections may be permitted on manholes deeper than 12 feet upon approval of the City Engineer. Internal drops shall be constructed of SDR 23.5 PVC with stainless steel bands and fasteners spaced at a maximum of 4 feet. 8-3 part8 8.06 P/PE STANDARDS AND STRENGTH DESIGN: Reinforced concrete pipe manufactured in accordance with ASTM C-76 and meeting the following standards may be used for pipe 12 inches in diameter or larger. Joints: All joints will be confined O-ring gasket meeting ASTM C443. All pipe 36-inch diameter and smaller will have bell and spigot joints. Pipe larger than 36-inch diameter may have tongue and groove joints. Wall Thickness: Minimum wall thickness will be B-wall as defined in ASTM C 76. The required pipe strength and bedding requirements shall be calculated on a case-by-case basis. The minimum pipe strength shall be Class III as defined in ASTM C 76. Pipe Markings: All pipe shall be marked with the date of manufacture and ASTM class· If quadrant reinforcement is used, the top shall be marked on the outside of the pipe, 5. No lift holes. Hydrogen sulfide shall be considered in the design of concrete pipe sewers downstream from lift stations. 7. Coralville requires coal tar epoxy lining for RCP sanitary sewers. Vitrified clay pipe manufactured in accordance with ASTM C700 and meeting the following standards may be used for pipe 8 inches through 36 inches in diameter. VCP is not allowed in North Liberty for sanitary sewers. Joints: Shop drawing of gasket installation and joint assembly, subject to approval of the City Engineer. 2. All pipe shall be "extra strength" as defined by ASTM C700. Ductile iron pipe manufactured in accordance with ANSI/AWWA-C 150/A21.50 and ANSI/AWWA-C151/A21 .SA and meeting the following standards may be used. 1. Joints: Use push on gasketed joints. Thickness: Use Class 52 ANSI standard unless a thicker wall i~ required because of depth. 3. Lining and Coating: 8-4 pa~8 a. Inside of pipe and fittings: Double thickness cement lining and bituminous seal coat conforming to ANSI/AW~VA-C104/A21.4 and coal tar expoxy lining. b. Outside of other pipe and fittings: Standard bituminous coating conforming to appropriate ANSI Standard. PVC truss pipe manufactured in accordance with ASTM D2680 and meeting the following standards may be used for pipe 8 inches through 12 inches in diameter. 1. All PVC truss pipe shall be made of PVC compound having a minimum cell classification of 11432 as defined in ASTM D4396, 2. Joints: Gaskets shall comply with requirements in ASTM F477 and F913, Joint shall meet the requirements of ASTM D3212. 3. Pipe shall have a minimum pipe stiffness of 200 lb./inch/inch at 5% deflection. Poly vinyl chloride (PVC) manufactured in accordance with ASTM D3034-88 and meeting the following standards may be used for 4-inch and 6-inch services in all communities and for main line pipe 8-inch through 12-inch in North Liberty only. 1. Joints: ASTM D3212 gasketed. 2. All 4" and 6" services shall be SDR 23.5 or 26 PVC. 3. SDR 35 may be used for main line pipe 8-inch through 12-inch in diameter in North Liberty. The designer shall specify pipe material, bedding and trench width to withstand anticipated dead and live loads. Minimum pipe and bedding standards are listed in Table 8.1. 8-5 part8 TABLE 8.1 PIPE MATERIAL SIZE Sanitary Sewers eReinforced Concrete 12" & up ®Vitrified Clay 8"-36" ®PVC Truss 8"-12" ePVC* 8"-12" · Ductile Iron 8" & up JOINT MINIMUM MINIMUM STRENGTH BEDDING** See ~JA Class III, B wall Class B Gasket Extra strength Class B Gasket Crushed stone encasement Gasket SDR 35 Crushed Stone encasement Gasket, push Class 52 Class B Sanitary Service PVC DIP 4" & 6" Gasket SDR 23.5 Crushed stone encasemerit 4" & 6" Gasket Class 52 Class B *North Liberty only. *See Figure 8.4. 8.07 MANHOLE STANDARDS: A. Manholes shall be located as follows: 1. At the end of each line. 2. At all changes in grade, size, or alignment. 3. At all intersections of pipes. Iowa City and University Heights: At distances not greater than 400 feet for sewers 1 5 inches or less in diameter and 600 feet for sewers 18 inches to 30 inches in diameter. Greater spacing may be permitted in larger sewers. Coralville and North Liberty: At distances not greater than 400 feet for sewers 15 inches or less in diameter and 500 feet for sewers 18 inches to 30 inches in diameter. Greater spacing may be permitted in larger sewers. Drop Connections: An external drop Fipe shall be provided for a sewer entering a manhole at an elevation of 24 inches or more above the manhole invert. Where the difference in elevation between the incoming sewer and the manhole pa~8 invert is less than 24 inches, the invert shall be filleted to prevent solids deposition. Minimum Drop Across Manholes For the same size pipe with a change in alignment of 45° or loss, no drop is required. For the same size pipe with a change in alignment of greater than 45% or junction of two inflow pipes, a 0.2' drop is required. For the same size pipe with a junction of three or more inflow pipes, a 0.3' drop is required. When a smaller sewer joins a larger one, the invert of the larger sewer shall be lowered sufficiently to match the 0.8 depth point of both sewers at the same elevation. Bedding: All manholes shall be placed on a minimum of 6 inches of crushed stone bedding. Materials: 1. Joints: All joints will be confined O-ring gasket meeting ASTM C443. 2. No lift holes through the entire wall. 3. Mark date of manufacture. Inverts: Precast and cast-in-place inverts must provide a channel at least one-half the depth of the pipe and match the full cross-sectional area of the pipe. All junctions and changes in directions of inverts shall be smooth and rounded to the maximum extent possible to supplement flow through the manholes. Diameter: The minimum diameter for manholes is 48 inches for pipe 21 inches in diameter and smaller, and 60 inches for pipe greater than 21 inches in diameter. Castings shall be Neenah R-1670 non-rocking self-sealing or approved equal. Standard manholes, step details, drop connections and risers are shown in Figures 8.1, 8.2 and 8.3. All manholes shall be marked with two metal fence posts to remain in place until landscaping is complete. In subdivisions, the posts shall remain in place until landscaping has been completed by the lot owner. 8-7 part8 No If a manhole is in an area subject to surface water inundation, the casting shall be bolted to the cone section with stainless steel anchors. In addition, .an exterior Cretex manhole chimney seal (or approved equal) shall be installed that spans from the casting ring to the cone section. Manholes in paving shall have an interior Cretex manhole chimney seal {or approved equal) that spans from the casting ring to the cone section. Concrete spacer rings, metal shims and bricks shall be the only materials utilized to adjust manhole frame elevations. 8.08 PROTECTION OF WATER SUPPLIES: Ae There shall be no physical connection between a public or private potable water supply system and a sewer appurtenance which would permit the passage of any sewage or polluted water in the potable supply. Under normal conditions, water mains parallel to sewers shall be placed at least 10 feet horizontally from any sanitary sewer, storm sewer or manhole. Where local conditions prevent this separation, the water main may be laid closer provided the bottom of the water main is at least 1 8 inches above the top of the sewer and the water main is placed in a separate trench or in the same trench on a bench of undisturbed earth at a minimum horizontal separation of 3 feet from the sewer. Water mains crossing sewer services, storm sewers or sanitary sewers shall be laid to provide a separation of at least 18 inches between the bottom of the water main and the top of the sewer. Where local conditions prevent this vertical separation, the water main shall not be placed closer than 6 inches above a sewer or 18 inches below a sewer under any circumstances. Additionally, one full length of water pipe crossing the sewer shall be centered at the point of crossing so that the water pipe joints will be equal distance as far as possible from the sewer. The water and sewer pipes must be adequately supported and have pressure tight joints. A low permeability soil shall be used for backfill material within 10 feet of the point of crossing. No water pipe shall pass through or come in contact with any part of a sewer manhole. A minimum horizontal separation of 3 feet shall be maintained. 8.09 CREEK CROSSINGS: Sanitary sawers crossing creeks shall be Class 52 D.I.P. encased in reinforced concrete or 3/8" thick steel carrier pipe. B. Rip rap all disturbed creek banks and bottom after construction. par~8 8. 10 8ACKFII£ AIVD BEDDING: Within right-of-way - backfill shall consist of Class A crushed stone placed in one foot lifts and compacted to 90% modified proctor density or suitable job excavated material placed in one foot lifts and compacted to 90% Modified Proctor Density. If Class A crushed stone is used, the top 12 inches of backfill shall consist of suitable job excavated materials. Flowable mortar may be used upon approval of mix design by the City Engineer. Sand backfill is not permitted. In all other areas backfill shall consist of suitable job excavated material placed in one foot lifts and compacted to 85% Modified Proctor Density. The gradation of bedding material shall be compatible with surrounding soils to prevent migration of fines. D. See Table 8.1 and Figure 8.4 for pipe bedding requirements. 8. 11 PERFORMANCE & TESTING: All sewers and manholes will be lamped and visually checked for leakage prior to acceptance. All sanitary sewers, including service pipes, will be air-tested using current ASTM standards prior to acceptance. C. All tests will be completed after backfill is complete. Polyvinyl Chloride Truss Pipe and PVC Pipe shall have a deflection test conducted after the final badkfill has been in place at least 30 days, No pipe shall exceed a deflection of 5%, If the deflection test is to be run using a rigid ball or mandrel, it shall have a diameter equal to 95% of the inside diameter of the pipe and the tests shall be performed without mechanical pulling devices, 8.12 SEWER LOCATIONAND EASEMENTS: Manholes in street right-of-way must be located in areas which allow direct access by maintenance vehicles, Manholes in areas outside the street right-of- way shall be subject to the approval of the City Engineer in which case access to the manhole shall be along a route in which the transverse slope does not exceed 4% and longitudinal slope doss not exceed 1 2%, Placement of sewers in front yards o~tside of the right-of-way is prohibited in Iowa City and discouraged in other communities. Sewers shall be placed a minimum horizontal distance of 1.5 times the depth from potential or existing building sites, Greater separations are desirable, All sanitary sewers outside public right-of-way shall be placed in an easement for operation and maintenance. Easement width from the center of the pipe shall generally be 1.0 times the sewer depth rounded up to the nearest 5 feet. 8-9 part8 D. The minimum easement width is 1 5 feet. 8. 13 LIFT $TATiOIVS & FORCE MAINS: It is the City's intention and preference to have all extensions or additions to the sanitary sewer collection system be gravity sewer systems. If graviW sewer is not feasible, lift stations shall be designed to have regional service areas. B. Telemetered alarm systems are required. Provisions for the connection of standby power or auxiliary pumping are required. Coralville: If an area is desired to be developed which is not capable of connecting directly into the existing gravity collection system at the time of development, the developer shall install, operate and maintain a temporary lift station. This temporary lift station shall remain in operation until the gravity collection system from this development can be connected into the City's gravity system at the developer's expense. 8-10 part8 CRETD( INTERIOR CHIMNEY OR APPROVED EQUAL FOR i~NHOLES IN PAVING FRAME AND LID TO BE NEENAH R-1670, SELF SEALING OR APPROVED EQUAL. IF IN PAVED AREA, CASTING SHALL ALSO BE NON-ROCKING. BRICK OR CONCRETE AS REQUIRED TO MAX. OF 4" TO MEET GP, ADE WITH 24" MAX. HEIGHT OF SPACER RINGS, INCLUDING MANHOLE FRAM£ SEAL WITH KINSEAL MASTIC OR APPROVED EQUAL JOINTS TO BE CONFiNED O-RING GASKET MEETING ASTM C-443 PRECAST CONCRE"IE SECTlONS CONFORMING TO ASTM C-478 STEP MA INDUSTRIES PSI-PF OR APPROVEO EQUAL 4'~ FOR ~21~ PiPE 5'e FOR >21' PIPE 1.5' +T -- USE A-LOK SEAL OR APPROVED EQUAL WHERE PIPE PASSES THROUGH THE MANHOLE WALL SANITARY TYPICAL SEWER AND STORM GREATER THAN 6' IN SEWER DEPTH MANHOLE FIGURE 8.1 MANHOLE FRANtE AND UD TO BE NEENAH R-1670, SELF SEALING OR ~ APPROVED EQUAL IF IN PAVED AREA, CASTING SHALL ALSO BE NON-ROCKING. /- CRETEX INTERIOR CHIMNEY SEAL \ / OR APPROVED EQUAL ~ J FOR MANHOLES IN PAVlNG \ 1'-11' J ~ BRICK OR CONCRETE AS REQUIRED TO ~ / J I~(.. OF 4" TO ~EET GRADE WITH ,J ~ ~. _! f f 24" I~GX. HEIGHT OF SPACER [,~,~,_~,j/x / RINGS, INCLUDING MANHOLE FRAME. ~ ~ s~ w,'. K,NS~ ~STIC OR i-- ~ ~PROV~D EOUAL FLAT TOP ' STEP )NDUSTRIES PSI-PF APPROVED EQUAL STEPS ARE NOT REQUIRED IN STORM SEWER UANHOLE, LESS THAN 3 FEET DEEP. 4.',~ FOR -~21' PIPE 5'¢ FOR >21' PiPE JOINTS TO BE CONRNED O-RING GASKET MEETING ASTU C-443 PRECAST CONCRETE SECTIONS CONFORMING TO AsTM C-478 1.5'+T-- lo USE A-LOK SEAL OR APPROVED EQUAL WHERE PIPE PASSES THROUGH THE MANHOLE WALL SANITARY TYPICAL SEWER AND STORM SEWER 6' OR LESS IN DEPTH MANHOLE FIGURE 8.2 COMPACTED CRUSHED STONE ! A-LOK SEAL OR APPROVED EQUAL UNDISTURBED , /-SDR26 OR DIP SIZE SAME AS-- RUN OF SEWER '"-" :"" ~.:...:;] BO'FI'OM TO DRAIN CONCRETE ~ ':"" ENCASEMENT -,. ":' :..,.!.. N""' 8" CONCRETE MANHOLE BASE NOTES 1. MINIMIZE DISTANCE TO UNDISTURBED SOIL AROUND DROP CONNECTION. DROP CONNECTION TO BE USED FOR ALL PIPE ENTERING MANHOLES MORE THAN 24" ABOVE OUTLET PIPE. FOR GENERAL DIMENSIONS OF MANHOLE, SEE TYPICAL MANHOLE DRAWING. SANITARY DROP FIGURE CONNECTION 8.3 ' i BO'FFOM OF SLAB /--NATIVE MATERIAL ~' u,N..;-.-...'.:.-.~.L~.~r.-.-.'..- s,ONE ~-',"~',"'a';:?":'-""'"'""-"'""" l(,~" U~N.) 'E~]I~ "-----UNDISTURBED SOIL BACKFILL . ID CRU SHED-~-.<.....-.. - .~ ....... STONE D/2 CRUSHED STONE ENCASEMENT CLASS "B" BEDDING ! ID Bd [INCHES FEET & INCHES 4 2-0 6 2-0 8 2-3 10 2-3 12 2-3 15 2-9 i 18 3-0 t 21 3-3 ' 24 3-6 27 4-0 30 4-3 .36 4-9 42 5-6 48 6-3 54 7-0 60 7-9 66 8-6 72 9-3 78 10-0 84 10-9 ALLOWABLE TRENCH WIDTHS 1. PIPE SHALL BE PLACED ON CRUSHED STONE MATERIAL. 2. BELL HOLES SHALL BE HAND SHAPED SO THAT ONLY PIPE BARRE RECEIVES BEARING PRESSURE. 3. PLACE BEDDING TO ENSURE THAT THERE ARE NO VOIDS UNDER 0 ALONGSIDE THE LENGTH OF PIPE. 4. BACKFILL SHALLBE HAND TAMPED UP TO 12" ABOVE TOP OF P. IF 5. SEE TABLE FORALLOWABLE TRENCH WIDTH Bd FIGURE 8.4 PART 9 - STORM SEWERS AND STORMWATER MANAGEMENT FACILITIES 9. 01 APPROVALS, PERMITS, AS-BUlL TS, AND MAI~ITENANCE BONDS: A. Plans and specifications for public storm sewer and stormwater management facilities must be certified by a professional engineer registered in the State of Iowa and utilizes the NGVD of 1929. B. Plans and specifications for public facilities must be reviewed and approved by the City Engineer prior to construction. C. Other local, state and federal permits may be required, depending on the circumstances. It shall be the responsibility of the Engineer of Record to acquire all applicable permits. A copy of all permits shall be provided to the City Engineer before construction. D. The Engineer of Record is responsible to submit "Record of Construction" drawings to the City Engineer on reproducible velum or mylar, and shall include the horizontal locations of services. E. Five-year maintenance bond covering defective materials and workmanship is required for all storm sewer and stormwater management facilities to be dedicated to the city. 9.02 PERMITTED FI. OW$: A. No sanitary sewers, sanitary sewer services or septic tanks shall be discharged into storm sewers. B. No flows from commercial car washes shall be discharged into storm sewers. C. Sump pump discharge of ground and surface water is permitted. D. Only ground water is permitted in sump pump discharge tiles less than 12 inches in diameter. No surface water or roof drains are permitted in these systems. 9.03 DESIGN FLOWS AND CAPACITY: A. Storm sewer systems consist of pipe and overland flow routes to convey stormwater. All storm sewer designs shall contain both components. B. Storm sewer pipes shall be designed to convey the five-year return frequency flow except for pipe used to discharge water from stormwater management facilities (see 9.12). 9-1 part9 If the five-year return frequency flow exceeds the capacity of a 48-inch pipe, open channel flow may be used in lieu of an enclosed system upon approval of the City Engineer. Generally, this will be approved only where a stream or creek exists. The overland flow route shall be designed to convey the 100-year return frequency flow assuming the pipe is inoperative. Such routes shall be designed to convey the flows without damage to property and shall be clearly designatect on the construction drawings and final plat or site plan. All design flows shall be calculated using commonly accepted engineering practices appropriate for the size of the drainage area under consideration. All designs shall consider existing and fully developed conditions and use the larger of the two flows. The minimum size for any storm sewer receiving surface water is 12 inches in diameter. The minimum size for subsurface drainage pipes receiving only ground water is 6 inches in diameter. All storm sewer pipes shall have a slope which will give a mean velocity when flowing full of not less than 2.0 feet per second based on Manning's formula using a minimum "n" value of 0.013. Where velocities in a pipe are greater than 15 feet per second are calculated, special provisions shall be made to protect against displacement, abrasion or shock. All area intakes (excluding street intakes) shall include trash racks and be designed assuming 25% blockage by debris. I. The maximum slope for storm sewer outlet lines shall be 10%. If RCP is utilized for outlet lines having a slope greater than or equal to 8%, all joints must be tied together. The flared end section and last two pipe joints shall be tied together in all instances. 9.04 OPEN CHANNEL FLOW The erosion potential of the soil shall be evaluated with regard to anticipated velocities, Appropriate measures shall be taken to protect the soil and/or reduce velocities to prevent erosion, The channel capacity in conjunction with possible over-bank flow shall be designed to safely convey the 100 year return frequency flow. If over-bank flow is considered, its impact must be evaluated and area of conveyance protected by easement. 9-2 part9 I I 9.05 SUBSURFACE DRAINAGE: In predominantly wet areas, areas containing hydric soils and other such areas designated by the City Engineer, a subsurface drainage system shall be provided to receive the discharge from sump pumps. A 2" service connection manufactured specifically for the pipe being used and approved by the City Engineer shall be provided for each lot abutting the subsurface drainage system. The end of all sump pump services shall be marked with a metal post or #4 reinforcing steel at least 24" in length buried to within one foot of the finished grade. 9.06 INTAKES AND DRAINAGE OF STREETS: A. All intakes on public streets will be designed to the IDOT Type RA standards. B. DOT RA-16 intakes are allowed on storm sewer laterals. Intakes shall be spaced so that for a five (5) year storm arterial streets shall have two traffic lanes free of excess water at all times. Local and collector streets shall be designed to have one twelve (12) foot traffic lane free of water. Storm water shall not cross an intersection but can follow a curb around its radius. For a one hundred (100) year storm, the ponding of surface water on local, collector, and arterial streets must not exceed a depth of one (1) foot at the gutter. Water exceeding one (1) foot shall be designed to overflow into an overland flow route. This applies to temporary ponding from local drainage only. Streets in flood plains designated on the FEMA Flood Insurance Maps shall be elevated at its lowest point to the 100 year flood elevation. Minimum drop through intake structures shall be the same as required for manholes (see 9.08 B). 9.07 PIPE STANDARDS AND STRENGTH DESIGN: Reinforced concrete pipe meeting the following standards may be used for pipe 12 inches in diameter or larger. 1. Joints Circular pipe: All joints will be confined O-ring gasket meeting ASTM C443. All pipe 36-inch diameter and smaller will have bell and spigot joints. Pipe larger than 36-inch diameter may have tongue and groove joints. If the hydraulic grade line is less than 6 inches above the top of the pipe during the 100-year event, 9-3 part9 O-ring gaskets may be omitted, provided each joint is wrapped with 24 inches of approved filter fabric. Low head pipe: All joints will be sealed using an approved mastic material and each joint shall be wrapped with 24 inches of approved filter fabric, If the Hydraulic grade line is less than 6 inches above the top of the pipe during the 100-year event, mastic joint material may be omitted. Wall Thickness: Minimum wall thickness will be B-wall as defined in ASTM C 76. The required pipe strength and bedding requirements shall be calculated on a case-by-case basis. The minimum pipe strength shall be Class III as defined in ASTM C 76. Pipe Markings: All pipe shall be marked with the date of manufacture and ASTM class. If quadrant reinforcement is used, the top shall be marked on the outside of the pipe. 5. No lift holes. All RCP shall be manufactured by an IDOT certified facility. Ductile iron pipe meeting the following standards may be used. 1, Joints: Use push on gasketed joints. Thickness: Use Pressure Class 350 standard unless a thicker wall is required because of depth. 3. Lining and Coating: Inside of pipe and fittings: Double thickness cement lining and bituminous seal coat conforming to ANS A21.4. Outside of other pipe and fittings: Standard bituminous coating conforming to appropriate AN Standard. Corrugated PVC with a smooth interior wall meeting the following standards may be used only under the conditions specified below: The pipe shall meet the standards of ASTM F949-90 constructed of resins meeting the requirements of ASTM D1784, cell class 12454B, 2. Size: 1 2" through 18% 3. Joints: Gasketed. 9-4 part9 Perforated PVC pipe meeting the standards of paragraph 1 and 2 above may be used provided the pipe is surrounded by a freely draining aggregate or fabric sock. 5. Manhole connections shall be approved by the City Engineer. No corrugated PVC pipe shall be used within public right-of-way or with easements shared with other utilities except for subsurface drainage pipes. No corrugated PVC pipe shall be used where the pipe crosses easements used by other utilities. Subsurface Drainage Pipes meeting the following specifications may be used for subsurface drainage systems: Corrugated PVC with a smooth interior wall meeting the standards of ASTM F949-90 constructed of resins meeting the requirements of ASTM D1784, cell class 12454B may be used for 6", 8" and 10" diameters. Corrugated HDPE with a smooth interior wall from a manufacturer approved by the City Engineer may be used for 6" diameter. All subsudace drainage pipes shall be perforated and shall be protected by a fabric sock or freely draining aggregate placed around the pipe. Subsurface drainage pipes serving as pavement subdrains shall be surrounded by a freely draining aggregate that extends up to and contiguous with the aggregate base of the pavement. Ft The designer shall specify pipe material, bedding and trench width to withstand anticipated dead and live loads. Minimum pipe bedding shall be Class B. G. See pipe bedding diagrams, Figure 8,4 9.08 MANHOLE AND INTAKE STANDARDS: Manholes or intakes shall be located as follows: ,1. At the end of each line. 2. At all changes in grade, size, or alignment. At all intersections of pipes. Iowa City and University Heights: At distances not greater than 400 feet for sewers 15 inches or less in diameter and 600 feet for sewers 18 inches to 30 inches in diameter. Greater spacing may be permitted in larger sewers. 9-5 part9 Coralville and North Liberty: At distances not greater than 400 feet for sewers 15 inches or less in diameter and 500 feet for sewers 18 inches to 30 inches in diameter. Greater spacing may be permitted in larger sewers. 5. Flared end sections are required at all storm sewer line outlets. Minimum Drop Access Manholes For the same size pipe with a change in alignment of 45° or less, no drop is required. J For the same size pipe with a change in alignment of greater than 45°, or junction of two pipes, a 0.2' drop is required. For the same size pipe with a junction of three or more pipes, a 0.3' drop is required. When a smaller sewer joins a larger one, the invert of the larger sewer shall be lowered sufficiently to match the 0.8 depth point of bath sewers at the same elevation. Bedding: All precast manhole bases shall be placed on a minimum of 6 inches of crushed stone bedding. Materials 1. Joints: All joints will be confined O-ring gasket meeting ASTM C443. 2. No lift holes through the entire wall. 3. Mark Class and date of manufacture. Inverts: Precast and cast-in-place inverts must provide a channel at least one-half the depth of the pipe and match the full cross-sectional area of the pipe. All junctions and changes in directions of inverts shall be smooth and rounded to the maximum extent possible to supplement flow through the manholes. Diameter: The minimum diameter for manholes is 48 inches for pipe 24 inches in diameter and smaller, and 60 inches for pipe greater than 24 inches in diameter. 72" diameter manholes may be required for pipes greater than 36" in diameter. Reducers may be used above the chamber section of 60" and 72" manholes. Precast T's may be used on pipes 48" and larger in diameter. Castings shall be Neenah R-1670 non-rocking self-sealing or approved equal. 9-6 part9 Standard manholes, step details, and risers are the same as for sanitary sewers as shown in Figures 8.1, 8.2 and 8.3, except oretax chimney seals are not required. All manholes shall be marked with two metal fence posts to remain in place until landscaping is complete. In subdivisions, the posts shall remain in place until landscaping has been completed by the lot owner. Go Manholes in paving shall have an interior Cretex manhole chimney seal (or approved equal). Concrete spacer rings, metal shims and bricks shall be the only materials utilized to adjust manhole frame elevations. Mastic or grout must be used to bond and seal materials used for adjustment. 9.09 PROTECTION OF WATER SUPPLIES: There shall be no physical connection between a public or private potable water supply system and a sewer appurtenance which would permit the passage of any sewage or polluted water in the potable supply. Under normal conditions, water mains parallel to sewers shall be placed at least 10 feet horizontally from any sanitary sewer, storm sewer or manhole. Where local conditions prevent this separation, the water main may be laid closer provided the bottom of the water main is at least 18 inches above the top of the sewer and the water main is placed in a separate trench or in the same trench on a bench of undisturbed earth at a minimum horizontal separation of 3 feet from the sewer. Water mains crossing sewer services, storm sewers or sanitary sewers shall be laid to provide a separation of at least 18 inches between the bottom of the water main and the top of the sewer. Where local conditions prevent this vertical separation, the water main shall not be placed closer than 6 inches above a sewer or 18 inches below a sewer under any circumstances. Additionally, one full length of water pipe crossing the sewer shall be centered at the point of crossing so that the water pipe joints will be equal distance as far as possible from the sewer. The water and sewer pipes must be adequately supported and have pressure tight joints. A low permeability soil shall be used for backfill material within 10 feet of the point of crossing. No water pipe shall pass through or come in contact with any part of a sewer manhole. A minimum horizontal separation of 3 feet shall be maintained. 9. 10 M/N/MUM COVER AND BACKFILL AND BEDDING: The minimum cover for storm sewers shall be 1' below the bottom of pavements and 2' below the surface or non-paved areas. All shallow pipe shall be designed to withstand anticipated live loads. 9-7 part9 Within public right-of-way, backfill shall consist of crushed stone placed in one foot lifts and compacted to 90% modified proctor density or suitable job excavated material placed in one foot lifts and compacted to 90% Modified Proctor Density. If crushed stone is used, the top 12 inches of backfill shall consist of suitable job excavated materials. Flowable mortar may be used upon approval of mix design by the City Engineer. Sand backfill is not permitted. All other areas - backfill shall consist of suitable job excavated material placed in one foot lifts and compacted to 85% Modified Proctor Density, 9.11 PERFORMANCE & TESTING: All sewers and manholes will be lamped and visually checked prior to acceptance. B. All tests will be completed after backfill is complete. All flexible pipe 12" in diameter and larger shall have a deflection test conducted after the final backfill has been in place for at least 30 days. No pipe shall exceed a deflection of 5%. The deflection test is to be run using a rigid ball or mandrel having a diameter equal to 95% of the inside diameter of the pipe and the tests shall be performed without mechanical pulling devices. 9.12 SEWER LOCATION AND EASEMENTS: Manholes in street right-of-way must be located in areas which allow direct access by maintenance vehicles, Manholes in areas outside the street right-of- way shall be subject to the approval of the City Engineer in which case access to the manhole shall be along a route in which the transverse slope does not exceed 4% and longitudinal slope does not exceed 12%. Sewers shall be placed a minimum horizontal distance of 1.5 times the depth from potential or existing building sites. Greater separations are desirable. All storm sewers outside public right-of-way shall be placed in an easement for operation and maintenance. Easement width from the center of the pipe shall generally be 1.5 times the sewer depth rounded up to the nearest 5 feet. D. The minimum easement width is 10 feet. Drainageway easements for overland flow shall be of sufficient width to contain the 100 year flow and as a minimum shall include the bottom width and side slopes of the drainageway and any necessary overbank areas. part9 9. 73 STORMWA TER MANAGEMENT FACILITIES: A. Thresholds: Stormwater management will be required for all new subdivisions and resubdivisions of residential developments larger than 3 acres in size and for commercial and industrial developments larger than 3 acres in size. In developments where the natural drainage is divided into more than one watershed, the individual watershed drainage areas must meet the criteria mentioned in A.1 above before stormwater management is required. However, the designer has to account for the stormwater runoff, which may include easements from downgrade property owners, to ensure public safety and not create property damage. No stormwater management facilities are required if stormwater runoff from a development, up to and including the 100-year storm, can be piped or conveyed in its entirety directly to the iowa River without significant adverse impact to interviewing properties. No stormwater management facilities are required if stormwater runoff from a development, up to and including the 100 year storm, can be piped or conveyed in its entirety directly to Clear Creek or Ralston Creek provided: It can be shown by hydrograph analysis that the runoff from the subdivision will arrive at Clear Creek or Ralston Creek sufficiently ahead of the peak flow on Clear Creek or Ralston Creek so as not to increase the peak flow on said creeks, and Flows from the subdivision can be safely conveyed to Clear Creek or Ralston Creek without significant adverse impact to intervening properties. Similar waivers of stormwater management requirements may be considered on other watersheds on a case by case basis. No stormwater management facilities are required for developments upstream from the north and south branch detention facilities on Ralston Creek. All developments within these waterheads shall be designed to safely convey the 100 year fluw from upstream areas assuming no stormwater management, A stormwater management fee may be assessed to developments excluded from the stormwater management requirements by Section 9.13 A; if established by Council. 9-9 part9 Go Detention Requirements: New developments which require stormwater management shall be required to detain the difference in the volume between the five-year undeveloped storm and the 100-year developed storm events for their development site. The maximum release rate for detention calculations shall be the five- year undeveloped storm. Methodology: The SCS TR-20 computerized runoff volume program shall be used to determine the volume of runoff which must be detained. The results of these calculations shall be submitted on a standardized form which shall include all of the individual parameters that the designer inputs into the program. Locational Criteria: 1. Regional stormwater management facilities are encouraged. Regional stormwater management facilities which are of sufficient size may be deeded to and maintained by the City. The conditions for City ownership will be reviewed on a case by case basis. Stormwater detention is not allowed within any front or side vard setbacks required by building code, or within 25 feet from the estimated back building line, Design Considerations: Dry-bottomed detention facilities shall be oversized by 10% to help offset anticipated sedimentation prior to total watershed development. 2. Maximum side slopes of dry bottom facilities shall not exceed 3.5:1. Low flow pipes are required to convey low flows from storm sewer outlets to the detention facility outlet structure. Low flow pipes shall be a minimum of 12 inches in diameter unless it can be shown that the bottom of the detention facility will remain dry. Low flow pipes shall be slotted and bedded in freely draining aggregate. Alternate methods of subsurface drainage may be proposed. II 9-10 part9 PART 10 -EROSION CONTROL 10.01 APPROVALS AND PERMITS Ao Erosion control plans must be certified by a professional engineer registered in the State of Iowa. B. Erosion control plans must be reviewed and approved by the City Engineer. Other local, state and federal permits may be required, depending on the circumstances. It shall be the responsibility of the Engineer of Record to acquire all applicable permits. A copy of all permits shall be provided to the City Engineer before construction. 10.02 THRESHOLDS Residential developments consisting of subdivisions and resubdivisions larger than one acre in size will require an erosion control plan. Commercial and industrial developments greater than one acre in size will require an erosion control plan. 10,03 REQUIREMENTS A. Erosion control plans shall be designed with the following general goals in mind: To protect the site from the significant loss of soil and top soil due to erosion. To protect downstream properties and facilities from the deposition of sediments. To protect onsite facilities and public improvements from damages due to erosion. 4. To protect water quality. The erosion control plans will designate an individual, including name, title, address and phone number, to be responsible for the following duties throughout the duration of the project: Initial installation of the erosion control measures specified by the erosion control plan. Site inspections on a weekly basis and after rains greater than ~" to assess the effectiveness of existing erosion control measures and to direct installation of additional erosion control measures in response to 10-1 part10 problems noted during said inspections, The designated individual will keep a log of the inspections and any corrective measures taken, No inspections are required while the ground is frozen or there is snow cover, Inspections will resume when the snow begins to melt, Inspections will continue until adequate ground cover is established to control erosion, 10.04 METHODS Methods of erosion control shall be consistent with those outlined in the Io.w.a Construction Site Erosion Control Manual or other commonly accepted engineering practices. The plan shall include provisions for responding to unanticipated erosion problems as they arise during the construction process. Special care shall be taken to prevent erosion behind the curbs and beneath the pavement of streets, 10-2 part10 PART 11 = TRAFFIC CONTROL SIGNALS 11.01 APPROVALS, PERMITS, AS.BUlL TS AND MAINTENANCE BONDS: Plans and specifications for traffic control signals must be certified by a professional engineer registered in the State of Iowa. Plans and specifications for traffic control signals must be reviewed and approved by the City Engineer prior to construction. Other local, state and federal permits may be required, depending on the circumstances. It shall be the responsibility of the Engineer of Record to acquire all applicable permits. A copy of all permits shall be provided to the City Engineer before construction. The Engineer of Record is responsible to submit "Record of Construction" drawings to the City Engineer on reproducible vellum or mylar. A two-year maintenance bond covering defective materials and workmanship is required for all traffic control signals. 11.02 DESIGN Warrants for traffic control signals shall be as defined in the "Manual on Uniform Traffic Control Devices", current edition. Be Design of traffic control signals shall comply with the requirements of the "Manual on Uniform Traffic Control Devices", current edition, except as noted below. C. The minimum lens size shall be 12 inches. 11-1 patti 1 PART 12 -ROADWAY LIGHTING 2.01 The required lumen output and mounting height is as follows: Roadway Classification Local Collector Arterial Luminaire 8,500 lumen ASA Type III 14,500 lumen ASA Type III 23,000 lumen ASA Type III 2.02 The light source shall be high pressure sodium, metal halide or 2.03 The general criteria for the location of street lights are as follows: 1. A street light at all intersections. 2. Street lights at mid-block locations if the blocks are more than 600 feet in length. 3. Closer spacing of street lights in problem areas such as major arterials or high pedestrian areas, as determined by an engineering study. 12-1 par~l 2 Human Relations/Personnel Internal Memo DATE: January 18, 1996 TO: FROM: Stephen J. Atldns, City Manager Sylvia A. Mejia, Personnel Administrator~x'/j City Assessor's Office Staff Salaries At your request I evaluated the positions in the City Assessor's office using the instrument(s) we utilize to review City positions. In order to provide information to be used in the evaluation of the positions, all personnel in the Assessor's office completed a Job Description Questionnaire (JDQ). Job descriptions were written from this infmmation and were the basis for the analysis of the positions using the evaluation instrument(s). The results of the evaluation are summarized below. The positions of Assessor, First Deputy, and Second Deputy were evaluated using the Administrative instrument. The positions of Plat Supervisor, Appraiser/Clerk, and Clerk/Office Manager were evaluated using the AFSCME instrument. This evaluation was not as exact as the evaluation performed on City positions as the original City evaluation committee(s) set the standards for the assignment of numbers for their instrument based on criteria tailored specifically for City positions and it is difficult to translate this standard to another work group. Based on the point totals for each position, the positions in the Assessor's office would fall approximately into the following City ranges: Assessor Admin. Grade 29 First Deputy Admin. Grade 27 Second Deputy Admin. Grade 26 $35,588-$54,288 $30,368-$45,406 $28,038-$41,496 Plat Supervisor Clerk/Office Mgr. Clerk/Appraiser AFSCME Grade 8 AFSCME Grade 5 AFSCME Grade 3 $23,878-$30,867 $21,611-$27,518 $20,176-$25,896 The current salaries of Assessor employees in each of these positions fell within the appropriate range, with most of the positions being at the top end of the range. Positions in the Assessor's office do not currently have a salary range but rather an annual salary. City positions fall within a salary range and employees proceed through the range based on satisfactory evaluations. When reviewing compensation it is necessary to review benefits as well as salary. The benefit package in the assessor's office is similar to the City benefit package. The benefits are summarized below. You can see that there are some differences, however, the packages appear to be similar. Health Insurance: City employees contribute $20/month for family coverage Assessor employees do not contribute for family coverage Dental Insurance: City employees contribute $22/month for family coverage Assessor employees contribute $29/month for family coverage Long Term Disability: Provided for City employees Provided for Assessor employees Life Insurance: Based on annual salary for City and Assessor employees Holidays: 11/year for both City and Assessor employees Longevity: Same schedule for both City and Assessor employees Vacation: City employees: 12 days annuallyup to 5 years 15 days annually5 - 9 years 18 days annually10 - 14 years 21 days annually15 - 19 years 24 days annually20 + years Assessor employees: 10 days annuallyup to 5 years 15 days annually5 - 9 years 20 days annually10 - 19 years 25 days annually20 + years Sick Leave: City employees receive 8 hours/month; max accrual of 1440 hours Assessor employees receive 12 hours/month; max accrual of 960 hours Scheduled Hours: City employees work 40 hours/week or 2080 hours/year Assessor employees work 37.5 hours/week or 1960 hours/year If you need additional information please let me know. OFFICE OF THE IOWA CITY ASSESSOR JOHNSON COUNTY ADMINISTRATION BUILDING January 23, 1996 DAN L. HUDSON ASSESSOR DENNIS BALDRIDGE DEPUTY CAROLYN BURKE Dear Conference Board Member: The annual meeting of the Iowa City Conference Board for the consideration of the Iowa City Assessor's FY 1997 budget is scheduled for Monday, January 29, 1996 at 6:30 P.M. at the Iowa City Civic Center. Enclosed, so you may review the information before the meeting, are: 1. The Agenda. 2. The Proposed Budget. 3. The 1995 Annual Report which includes the program division statement. 4. A copy of February 27, 1995 minutes. 5. Joint mapping expenditures to date. 6. Board of Review applications. There is an increase in the amount to be raised by taxation for the Assessment Expense Fund from last year's amount. The increase consists of: a. $ 6,700 for the biennial assessment rolls and postage. b. 1,012 decrease in the unencumbered balance. c. 8,900 for a 2.6% COLA and $350 increase in salaries. d. 1,220 increase in FICA and IPERS. e. 500 for any possible change in insurance. $18,332 Total Increase This increase is offset by the following decrease: f. $1,600 for bonds which is an expense only every sixth year. $1,600 Total Decrease $16,732 Net Increase The expense fund levy rate will be increasing from .20446 to .20482, an increase of less than 0.2%. I am also levying for some additional aerial photography and for appraisal software maintenance in the Special Appraisers Fund. I am also adding $1,500 to the office car replacement fund. The new construction that will be taxed for the first time in FY '97 will produce approximately $8,700 for the City Assessor Expense Fund which nearly covers the wage increase requested and approximately $460 for the Special Appraisers Fund. If you have any specific questions or wish to look at any of the supporting documents for this budget, feel free to call me at work at 356-6066 or at my home at 338-6176. Sincerely, Dan L. Hudson Iowa City Assessor CBM.96 913 SOUTH DUBUQUE STREET - P.O. BOX 1350 - IOWA CITY, IOWA 52244 TELEPHONE: 319-356.6066 January24,1996 TO WHOM IT MAY CONCERN: The Iowa City Conference Board will meet at 6:30 P.M. on Monday, January 29, 1996 at the Iowa City Civic Center. The purpose of this meeting is to discuss the Iowa City Assessor's proposed budget for fiscal year 1997. AGENDA: 1. Call meeting to order. 2. Roll call by taxing body. 3. Act on minutes of February 27, 1995 Conference Board Meeting. 4. Assessor presents proposed budget. 5. Discuss proposed budget. 6. Conference Board acts on proposed budget. 7. Set date for public hem~ng. 8. Appointment of Board of Review member. 9. Other business. 10. Adjourn. Dan L. Hudson Clerk, Conference Board ITEM # ITEMIZED BUDGET - ASSESSMENT EXPENSE FUND EXPENDITURE FY '96 SALARIES FY '97 31 32 32 35 35 35 31, 32, 35 City Assessor $ 51,090 First Deputy Second Deputy 43,430 40,870 $ 52,770 44,910 42,280 Plat Supervisor 30,550 31,690 Clerk 25,840 27,120 Appraiser/Clerk 20,220 22,130 Longevity 2,525 2,525 Total Salaries $ 214,525 $ 223,425 OTHER EXPENDITURES 34 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 Board of Review Employer Share: FICA Employer Share: IPERS Mileage & Auto Office Supplies, Postage & Telephone Publications, Subscriptions & Dues Bonds & Worker's Compensation Equipment Maintenance Appraisal Service Insurance Continuing Education Appeals to Com't Schools & Conferences Legal Unemployment Conference Board Examining Board Computer Charge Total Other Expenditures TOTAL BUDGET UNENCUMBERED BAI,ANCE TO BE RAISED BY TAXATION $ 9,000 17,100 11,590 1,600 8,800 1,400 2,400 200 40O 31,500 3,000 25,000 3,000 2,000 2,000 0 3O 8,800 $127,820 $ 342,345 - 39,064 $ 303,281 $ 9,000 17,780 12,130 1,600 15,500 1,400 800 200 4OO 32,000 3,000 25,000 3,000 2,000 2,000 0 3O 8,800 $134,640 $ 358,065 - 38,052 $ 320,013 BUDGET - SPECIAL APPRAISERS FUND Mapping and Appraisal Car Replacement TOTAL UNENCUMBERED BALANCE TO BE RAISED BY TAXATION GRAND TOTAL TO BE RAISED BY TAXATION FY '96 FY '97 $165,636 $ 92,186 + 1,500 + 3,000 $167,136 $ 95,186 - 137,136 - 78,186 $ 30,000 $ 17,000 $ 333,281 $ 337,013 MAXIMUM LEVY ALLOWED Maximum Assessment Expense Fund 1,562,383,059 x .00027 IPERS & FICA Funds Unemployment Compensation & Tort Liability Maximum for Assessment Expense Fund Maximum Special Appraisers Fund 1,562,383,059 x .000405 Maximum allowed without State approval Maximum Emergency Fund 1,562,383,059 x .00027 (Which requires State Appeal Board Approval) Maremum that could be raised by taxation for FY '97 = $ 421,840 = 29,910 = 2,800 = $ 454,550 = $ 632,770 = $1,087,320 = $ 421,840 = $1,509,160 LEVIES AND RATES SINCE 1980 Fiscal Year AmountLevied LevyRate AmountLevied 1979-80 146,050 .26746 ...... 1980-81 175,930 .29593 ...... 1981-82 184,145 .30081 $ 61,000 1982-83 192,960 .28004 15.000 1983-84 201,186 .27000 98,868 1984-85 200,278 .22454 73,890 1985-86 181,958 .18905 ...... 1986-87 186,780 .17616 ...... 1987-88 149,491 .13953 ' - ..... 1988-89 218,823 .19279 ...... 1989-90 191,619 .16666 75,000 1990-91 234,390 .19498 45,000 1991-92 252,789 .20574 75,000 1992-93 242,474 .18729 120,000 1993-94 228,690 .16688 78,000 1994-95 316,002 .22132 64,000 1995-96 303,281 .20446 30,000 1996-97 320,013 .20482 17,000 Levy Rate .09592 .02177 .13000 .08284 .06416 .03743 .06104 .09269 .05845 .04482 .02023 .01088 CITY CONFERENCE BOARD FEBRUARY 27, 1995 City Conference Board: Council Chambers at the Naomi Novick presiding. February 27, 1995, 6:35 Iowa City Civic Center. P.M. in the Mayor Pro-Tem iowa city. council Members Present: Baker, Kubby, Novick, Pigott, Throgmorton. Johnson county supervisors present: Duffy, Lacina, Stutsman. IC School Board Members Present: Champion, Matheson. Others Present: Hudson, Arkins, Wioto, Karr, Helling. Tape Recorded: Reel 95-32, Side 2. Chair Novick called the meeting to order and Clerk Hudson called roll and stated that a quorum was present. The County moved to accept the minutes of the last Conference Board meeting, January 30, 1995, School seconded, and the motion carried, 3/0. Mayor Pro-Tem Novick declared the public hearing open. There being no comment from the public, the public hearing was declared closed. After discussion about office hours and salaries, the School moved to adopt the budget with a 3% salary increase. The proposed budget was published in the Iowa City Press Citizen on February 11, 1995. The County seconded and the motion carried, 3/0. The City moved to extend the Iowa City Assessor's Office hours to 8 A.M. to 5 P.M. by having employees work flexible hours, starting in FY '96 during peak periods. Motion died due to lack of a second. The City moved to direct the Iowa City City Manager to prepare a salary study of the Iowa City Assessor's office, School seconded, and the motion carried, 3/0. There being no further business, it was moved by the County, seconded by the City, to adjourn at 7:00 P.M. Motion carried, 3/0. Dan L. Hudson Clerk, Iowa City Conference Board JOINT MAPPING EXPENDITURES IOWA CITY AND JOHNSON COUNTY PILOT PROJECT: $122,120.18 AERIAL PHOTO SERVICES CONTRACT: AERIAL PHOTO EXTRA WORK: $ 369,523.79 $ 6,278.81 MAPPING & PARCEL NUMBERING CONTRACT: Contract Signed April 1, 1992 $ 383,315.00 Contract Start Date January 19, 1993 Paid August 12, 1993 Paid January 12, 1995 Paid February 15, 1995 Paid March 23, 1995 Paid August 10, 1995 Paid November 2, 1995 Paid December 14, 1995 Paid January 11, 1996 16,930.00 75,665.00 7,090.00 24,260.00 27,940.00 17,370.00 95,080.00 16,340.00 BA!.ANCE TO BE PAID $102,640.00 MAPPING EQUIPMENT FOR IOWA CITY ONLY: $ 1,929.28 Males: 4 Females: 0 January 29, 1996 BOARD OF REVIEW One vacancy - 6-year term (Registered Architect or person experienced in the building and construction field.) January 1, 1996 - December 31, 2001 Janice E. Sweet (has served one full term) 510 Ronalds Street CITY OF iOWA CITY ADVISORY BOARD/COMMiSSION FILF..D ' PL!CATION FORM 96 J/ N 12 PH 2; 18 CITY ? L ~:~,~', Individuals serving on Boards/Commissions play an important role~i~tl~,(;[v~ii~,tll)~[~i~uncil on matters of intere,. to our community and its futura. Applicants must reside in Iov~a, C~ty. After a vacancy has been announced, the Council reviews ~11 applications during the work session. appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN, Return the application to City Clerk, 410 E. Washington St., Iowa Cit, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR TH PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALL CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORYBOARD/COMMISSION NAME Assessor's Board of Review TERM 1996-2002 NAME Janice E, Sweet HOME ADDRESS 510 Rona~Lds Street, Is your home address (listed above) within the corporate limits of Iowa City? x Yes OCCUPATION Architect EMPLOYER sel£ PHONE NUMBER: HOME (319) 337-3305 BUSINESS (319) 338-4909 EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: ~ have worked in the field of architecture for twenty years so have a Qood workinq knowledqe of the cost of constructio~t. of buildinqs, Iowa ~ t¥ No I WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? ~ am very well acquainted with this advisory board~ WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE lO THIS ADVISORY BOARD (OR STATE REASON FO APPLYING)? ~ have a qood workinq knowledqe of how the board operates and how property; values are set because of my pa~ ~wp~r~ ~mth~ hn~r~. T h~v~ a qood listening ear and try a3way.~ to ~3P ~R{r ~ R13 CnnP~rD~r~, Specific attention should be directed to possible conflict of interest as defined in Chapters 382.~, 403A.22 of t~ Code of Iowa. Should you be uncertain whether or not potential conflict of interest exists, contact the Cit Attorney's Office. Will you have a conflict of interest? YES If you are not selected, do you want to be notified7 ...~,_YES D~ , ou currently serve on another Iowa City Board or Commission7 __x_NO NO YES . ~ NO It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same tim, c~a~d-comm.app January 19<` IOWA CITY CITY ASSESSOR'S OFFICE 1995 ANNUAL REPORT 1995 REPORT OFFICE OF IOWA CITY ASSESSOR TABLE OF CONTENTS Table of Contents Iowa City Conference Board 2 Staff of City Assessor's Office & Members of Board of Review & Examining Board 3 Report of City Assessor 4-6 Abstract for 1995 Iowa City Assessments 7 Exempt Property as of July 1, 1995 7 Comparison of Values with Rollback Applied 8-10 Comparison of Residential, Commercial and Industrial Values 11-12 Top Taxpayers for Iowa City 13 Comparative Millage Rates 14 Iowa City Assessor's Program Division Statement FY '97 15-22 1995 IOWA CITY CONFERENCE BOARD IOWA CITY CITY COUNCIL Susan Horowitz, Mayor Larry Baker Karen Kubby Ernie Lehman Naomi Novick Bruno Pigott James Throgmorton IOWA CITY COMMUNITY SCHOOL BOARD Alan Leff, President Connie Champion Ernie Galer Betsy Hawtrey *Marvin Lynch *George Matheson Sally Staley ~Conference Board Designee JOHNSON COUNTY BOARD OF SUPERVISORS Charles Duffy, Chairperson Joe Bolkcom Steve Lacina Don Sehr Sally Stutsman IOWA DEPARTMENT OF REVENUE AND FINANCE Gerald D. Balr - Director, Iowa Department of Revenue and Finance 2 1995 STAFF OF IOWA CITY ASSESSOR'S OFFICE MEMBERS OF BOARD OF REVEIW AND EXAMINING BOARD OF IOWA CITY, IOWA IOWA CITY ASSESSOR'S OFFICE Dan L. Hudson City Assessor Dennis J. Baldridge First Deputy Carolyn R. Burke Second Deputy Jerry L. Denison Plat Supervisor Patricia Kuhns Clerk Mark Fedlet Appraiser/Clerk Appt. 1996 through 2001 Date of Employment: Date of Employment: Date of Employment: Date of Employment: Date of- Employment: Date of Employment: 1 Aug, 1977 12 Jul, 1982 8 Oct, 1979 20 Oct, 1980 26 Sep, 1988 20 Jun, 1994 IOWA CITY BOARD OF REVIEW Keith Wymore, Chairperson William J. Doherty Ernie Galer Janice E. Sweet Jack Yanaush William F. White, Clerk Appt. 1992 through 1997 Appt. 1991 through 1996 Appt. 1995 through 2000 Appt. 1990 through 1995 Appt. 1994 through 1999 IOWA CITY EXAMINING BOARD John McDonald for City Jerald L. Palmer for School Patricia Sueppel for County Appt. 1994 through 1999 Appt. 1994 through 1999 Appt. 1992 through 1997 LEGAL COUNSEL Linda Woito - City Attorney Sarah E. Holecek - Assistant City Attorney 3 TO: Members of the Iowa City Conference Board FROM: Dan L. Hudson - Iowa City Assessor SUBJECT: 1995 Annual Report - Issued December 29, 1995 The following report covers the activities of this office from January 1, 1995 to date of issue. VALUATIONS Since 1995 was a real estate revaluation year, there were increases in assessments to meet the statutory level as monitored by the Iowa Department of Revenue and Finance. Increases in assessments from revaluation were approximately 176 million dollars for residential and 55 million dollars for commercial. New construction also added approximately 33.5 million dollars to residential, 21.8 million dollars to commercial, and 0.8 million dollars to industrial for 1995. The 552 residential deed sales for the first 11 months of 1995 gives us a median ratio (assessed value vs. sales price) of 91.1% as compared to 83.6% for the whole year of 1994. Factoring in the 15.5% average residential increase in the assessment for 1995, this shows that the selling prices of homes have continued to increase. If this trend continues during 1996, there will have to be, once again, an increase in assessments for 1997. Iowa City's overall level of assessment was once again substantiated by the Department of Revenue and Finance as shown by the fact that Iowa City received only equalization orders on agricultural property for 1995. It should be kept in mind that when a jurisdiction is at the State mandated sales ratio level of 100%, a full one-half of home sales will be for less than the assessed value. Sales for less than the assessed value generally result in appeals to the Board of Review. COURT CASES There were nine properties appealed to District Court in 1995. The nine appeals are made up of one residential property represented by one owner, and eight commercial properties represented by seven owners. We have one carryover case from 1994 which has yet to be settled, while two 1994 cases were resolved, one being dropped and the other being settled. The cable TV case which had been building up each year since 1991 was settled for all five years. Of the nine 1995 appeals, one has been dropped, one settied and three have been scheduled for court in 1996. The other four remain to be resolved. 4 BOARD OF REVIEW The Board of Review was in session from May 1 through May 31, the day of adjournment. The Board had 140 protests filed, with 62 being upheld and 78 denied. The total value of real estate being protested was $98,307,482 with a total requested reduction of $17,309,555. The Board also reduced 11 additional properties on their own volition or at the request of the assessor. The Board allowed a total reduction of $5,920,379. EOUITY VERSUS MARKET IN ASSESSMENT It is hard to be both equitable and in tune with the market. The market is not always equitable, sometimes a long way from it. Most assessors would lean towards equity if they could choose between the two. ROLLBACKS The residential rollback has dropped from 67.5% for the current taxes to 59.3% for next year's taxes. This will once again create a shift of the tax burden to commercial property. Commercial property will get a slight rollback of 97.3% which will offset a small amount of the shift. The League of Municipalities has been trying to get legislation passed to stop this decrease in the residential tax base. Iowa City's residential tax base has not actually decreased because of our increase in market value and new construction, never the less, the shift of the tax burden should be of concern. The tables on pages 11 and 12 illustrate this shift. Commercial property has become a smaller percent of the total value, but a larger percent of the taxable value. HF 518: HF559: SF69: NEW LEGISLATION Changes method of assessment for long distance telephone companies to match methods used for local commercial assessments. Specifies that multiple housing cooperatives be assessed as residential real estate. Exempts new machinery and equipment and computers purchased after January 1, 1994 except for property with TIF debt. Phases out all M & E and computer assessments over the period 1999 to 2002. The state will reimburse local jurisdictions for taxes lost for a period of 10 years from 1995. Any increase in commercial and industrial real estate value will be subtracted from these reimbursements in the last 5 years of the program. In Iowa City, the 1995 reassessment and new construction has already wiped out any reimbursement after 2000. 5 CONTINUING EDUCATION Continuing education is a requirement for the assessor and deputies for their reappointment to their positions. I feel it is also good for the other employees to attend some classes so they can adequately respond to inquiries and questions. The assessor attended the following courses and conferences during 1995: ISAA Annual School of Instruction 12 C.E. hrs. The First Deputy attended the following courses and conferences during 1995: ISAA Annual School of Instruction 12 C.E. hrs. NCRAAO Conference 12 C.E. hrs. The Second Deputy attended the following courses and conference during 1995: ISAA Annual School of Instruction NCRAAO Conference Depreciation Analysis Workshop 12 C.E. hrs. 12 C.E. hrs. 12 C.E. hrs. T T -- Tested APPRECIATION My staff and I would like to thank the Conference Board, the Board of Review, the City Attorney and her assistants, and the City Staff for their assistance, cooperation and confidence during the past year. I would also like to recognize and thank my staff at this time for their part in establishing and maintaining the professional standards of the office. 6 1995 ABSTRACT OF ASSESSMENTS FOR IOWA CITY Value of Agricultural Land and Structures Value of Residential Dwellings on Agricultural Realty Value of Residential Lots and Buildings Value of Commercial Lots and Buildings Value of Industrial Lots and Buildings Value of Industrial Machinery and Commercial Equipment as Real Estate $ 2,038,805 1,466,630 1,342,714,470 632,219,253 41,717,330 64,300,377 Actual Value of All Real Estate~ $2,084,456,865 *All the above values are based on the 1995 abstract as reported to the Iowa Department of Revenue and Finance on July 1, 1995. The values for Railroad and Utfiity Property are supplied to the Auditor by the Iowa State Department of Revenue and l~inance. The value of utilities and railroads in Iowa City for 1994 was $70,430,506. EXEMPT PROPERTY IN IOWA CITY FOR 1995 Religious Institutions $ Charitable and Benevolent Societies Educational Institutions Low Rent Housing Associations of War Veterans Forest and Fruit Partial Industrial 43,175,790 60,200,122 671,310 3,428,170 329,130 518,407 3,349,130 Sub-Total University of Iowa (As Reported by SUI in 1993) $111,672,059 686,549,000 TOTAL $798,221,059 7 STATE YEAR ORDER. V~l.,L~, ~U~¥1J-"A~J~L)IN;5 WITH t~OL, Lk~ACKS APPLIED STATE ADJUSTED TYPE VALUE ROLLBACK VALUE 1984 Agricultural Ag Dwelling Residential Commercial Industrial M&E TOTAL $ 3,585,908 1,480,680 686,797,678 334,805,992 28,430,500 28,913,025 $1,084,013,783 .900058 .724832 .724832 .954242 1.000000 1.000000 $ 3,227,525 1,073,244 497,812,935 319,485,939 28,430,500 28,913,025 $ 878,943,168 1985' Agricultural Ag Dwelling Residential Commercial Industrial M&E TOTAL $ 3,503,787 1,269,610 724,508,730 369,476,553 29,145,510 29,306,071 $1,157,210,261 .935922 .756481 .756481 .987948 1.000000 1.000000 $ 3,279,271 960,436 548,077,089 365,023,621 29,145,510 29,306,071 $ 975,791,998 1986 1987' ~15% Agricultural Ag Dwelling Residential Commercial Industrial M&E TOTAL Agricultural Ag Dwelling Residential Commercial Industrial M&E TOTAL $ 3,289,203 1,208,010 734,394,558 376,014,043 31,458,600 32,720,338 $1,179,084,752 $ 2,815,775 1,208,010 745,381,060 396,742,189 31,296,340 38,819,952 $1,216,263,326 1.000000 .773604 .773604 1.000000 1.000000 1.000000 1.000000 .805966 .805966 1.000000 1.000000 1.000000 $ 3,289,203 934,521 568,130,568 376,014,043 31,458,600 32,720,338 $1,012,547,273 $ 2,815,775 973,615 600,751,791 396,742,189 31,296,340 38,819,952 $1,071,399,662 8 VALUP5 CLIMI°ANI~SOINS CUIXlT'D STATIC. YEAR ORDER TYPE STATE ADJUSTED VALUE ROLLBACK VALUE 1988 Agricultural Ag Dwelling Residential Commercial Industrial M&E TOTAL $ 2,740,854 1,130,020 758,164,620 401,581,399 31,730,750 40,119,662 $1,235,467,305 1.000000 .806384 .806384 1.000000 1.000000 1.000000 $ 2,740,854 911,230 611,371,819 401,581,399 31,730,750 40,119,662 $1,088,455,714 1989' -13% Agricultural Ag Dwelling Residential Commercial Industrial M&E TOTAL $ 2,659,169 1,163,090 808,471,670 418,611,709 32,321,290 43,925,077 $1,307,152,005 1.000000 .798471 .798471 1.000000 1.000000 1.000000 $ 2,659,169 928,694 645,541,183 418,611,709 32,321,290 43,925,077 $1,143,987,122 1990 Agricultural Ag Dwelling Residential Commercial Industrial M&E TOTAL $ 2,206,484 1,163,090 830,877,911 428,045,979 33,242,630 49,473,401 $1,345,009,495 1.000000 .794636 .794636 1.000000 1.000000 1.000000 $ 2,206,484 924,233 660,245,500 428,045,979 33,242,630 49,473,401 $1,174,138,227 1991' Agricultural Ag Dwelling Residential Commercial Industrial TOTAL $ 2,082,540 1,159,280 924,095,521 469,155,456 34,390,300 54,708,712 $1,485,591,809 1.000000 .730608 .730608 1.000000 1.000000 1.000000 $ 2,082,540 846,979 675,151,580 469,155,456 34,390,300 54,708,712 $1,236,335,567 9 VALUE, COMPAklIS(3NS CONT'D STATE YEAR ORDER TYPE VALUE STATE ROLLBACK ADJUSTED VALUE 1992 Agricultural Ag Dwelling Residential Commercial Industrial M&E TOTAL $ 1,977,575 976,430 948,162,720 483,983,100 36,088,910 59,612,801 $1,530,801,536 1.000000 .726985 .726985 1.000000 1.000000 1.000000 $ 1,977,575 709,850 689,300,075 483,983,100 36,088,910 59,612,801 $1,271,672,311 1993' Agricultural Ag Dwelling Residential Commercial Industrial M&E TOTAL $ 1,865,755 1,124,020 1,088,592,820 541,066,293 37,640,010 55,181,660 $1,725,470,558 1.000000 .680404 .680404 1.000000 1.000000 1.000000 $ 1,865,755 764,788 740,682,909 541,066,293 37,640,010 55,181,660 $1,377,201,415 1994 Agricultural Ag Dwelling Residential Commercial Industrial M&E TOTAL $ 1,884,736 1,224,510 1,135,164,290 555,664,033 37,584,600 63,678,377 $1,795,200,546 1.000000 .675074 .675074 1.000000 1.000000 1.000000 $ 1,884,736 826,635 766,319,898 555,664,033 37,584,600 63,678,377 $1,425,958,279 1995' +10% Agricultural Ag Dwelling Residential Commercial Industrial M&E TOTAL $ 2,038,805 1,466,630 1,342,714,470 632,219,253 41,717,330 64,300,377 $2,084,456,865 1.000000 .593180 .593180 .972824 1.000000 1.000000 $ 2,038,805 869,976 796,471,369 615,038,063 41,717,330 64,300,377 $1,520,435,920 The adjusted values given are not exact but are meant to give a representation of the growth of Iowa City's tax base. *Reassessment Year 10 COMPARISON OF RESIDENTIAL, COMMERCIAL APARTMENT OTHt~R YEAR RESIDENTIAL °_/o COMMERICAL % COMMERICAL % ASSESSED VALUES 1986 734,394,558 61.4 165,055,059 13.8 210,958,986 17.6 1987 745,381,060 60.6 163,031,389 13.2 233,710,800 19.0 1988 758,164,620 60.9 162,923,079 13.1 238,824,330 19.2 1989 808,471,670 61.7 166,829,929 12.7 251,781,780 19.2 1990 830,877,911 61.8 169,428,179 12.6 258,617,800 19.2 1991 924,095,521 62.2 180,660,316 12.2 288,495,140 19.4 1992 948,162,720 62.0 187,803,160 12.3 296,179,940 19.3 1993 1,088,592,820 63.1 215,508,613 12.5 325,557,680 18.9 1994 1,136,388,800 63.3 220,464,483 12.3 335,199,550 18.7 1995 1,344,181,100 64.5 247,749,743 11.9 384,469,510 18.4 TAXABLE VALUES 1986 568,130,568 55.2 165,055,059 16.0 210,958,986 20.5 1987 600,751,791 55.3 163,031,389 15.0 233,710,800 21.5 1988 611,371,819 55.7 162,923,079 14.8 238,824,330 21.8 1989 645,541,183 56.2 166,829,929 14.5 251,781,780 22.0 1990 660,245,500 56.2 169,428,179 14.5 258,617,800 22.0 1991 675,151,580 54.6 180,660,316 14.6 288,495,140 23.3 1992 689,300,075 54.2 187,803,160 14.8 296,179,940 23.3 1993 740,682,909 53.8 215,508,613 15.7 325,557,680 23.6 1994 767,146,533 53.8 220,464,483 15.5 335,199,550 23.5 1995 797,341,345 52.4 241,016,896 15.9 374,021,167 24.6 AND INDUSTRIAL VALUES TOTAL COMMERCIAL % INDUSTRIAL % OTHER % 376,014,043 31.4 74,181,825 6.2 11,443,811 1.0 396,742,189 32.2 76,857,584 6.3 11,513,716 0.9 401,747,409 32.3 74,706,504 6.0 10,501,754 0.8 418,611,709 31.9 73,597,442 5.6 10,357,933 0.8 428,045,979 31.8 73,198,642 5.4 12,886,963 1.0 469,155,456 31.6 79,879,255 5.4 12,461,577 0.8 483,983, 100 31.6 84,743,140 5.5 13,912,576 0.9 541,066,293 31.4 80,274,334 4.6 15,537,111 0.9 555,664,033 31.0 86,882,374 4.8 16,265,339 0.9 632,219,253 30.3 93,423,546 4.5 14,632,966 0.7 376,014,043 36.5 74,181,825 7.2 11,170,322 1.1 396,742,189 36.6 76,857,584 7.1 11,279,321 1.0 401,747,409 36.6 74,706,504 6.8 10,240,392 0.9 418,611,709 36.5 73,597,442 6.4 10,123,537 0.9 428,04 5,979 36.5 73,198,642 6.2 12,648,106 1.1 469,155,456 37.9 79,879,255 6.5 12,149,276 1.0 483,983,100 38.1 84,743,140 6.7 13,645,996 1.0 541,066,293 39.3 80,274,334 5.8 15,177,879 1.1 555,664,033 39.0 86,882,374 6.1 16,265,339 1.1 615,038,063 40.5 93,423,546 6.1 14,632,966 1.0 RANK 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 2O 1995 TOP TAXPAYERS Excluding Utilities Assessed By The State NAME Procter & Gamble Old Capitol Mall James & Loretta Clark NCS Learning Corp. Southgate Development United TechnoloEy Automotive American College Testing Gillette Canada Release International Edwin & Ethel Barker & Barker Partnership Holiday Inn Sycamore Mall Moore Business Forms Lakeside Apartments Hawkeye Real Estate Investment Iowa State Bank & Trust First National Bank Highlander Partnership Mercy Facilities Inc. Towncrest Investment Associates TAXABLE VALUE $ 25,184,292 21,524,976 19,449,492 16,833,888 16,570,578 14,817,438 14,753,216 13,370,058 12,862,652 11,232,440 11,165,665 9,862,952 8,440,073 6,581,320 6,384,128 6,177,075 6,017,128 5,991,876 5,716,205 5,513,106 13 COMPARISON OF TAX RATE PER THOUSAND AS COMPILED BY THE CITY ASSESSOR'S OFFICE OF DES MOINES, IOWA SORTED BY 1995-96 TAX RATE CITY 1993-94 TAXRATE PAYABLE IN 1994-95 1995-96 MASON CITY 28.72632 29.71696 29.82405 AMES 29.87701 31.39986 31.81989 IOWA CITY 32.19800 32.25856 32.01538 CEDAR RAPIDS 33.20066 33.05153 32.54199 DUBUQUE 35.12986 33.37488 32.86384 CLINTON 36.33605 36.64991 35.07792 DAVENPORT SIOUX CITY MARSHALLTOWN 36.20097 39.90992 39.59962 36.36004 39.76232 41.20486 35.87517 39.52718 41.62440 DES MOINES 43.40839 44.12684 42.88454 14 IOWA CITY ASSESSOR'S PROGRAM DIVISION STATEMENT FY '97 DIVISION PURPOSE: The purpose of the Iowa City Assessor's Office is to find, list and value for tax purposes, all real property in Iowa City in Iowa City and maintain records for all parcels in Iowa City. DIVISION GOALS: To establish values according to Iowa law on all commercial, industrial, agricultural and residential property within the City of Iowa City in the most equitable manner based on actual physical aspects of the property and all the pertinent sales data available; to improve the efficiency by which these assessments are made; to provide prompt and courteous response to all inquiries for information. GENERAL DIVISION OBJECTIVES: Receive calls and inquiries and dispense information efficiently and on a timely basis. 2. Complete all dally record changes and related duties as received. On a quarterly basis, review in the field all new construction and demolition, and by January 1, 1997, make final review of said construction and demolition. Prepare forms and get signatures for all new homestead and military credits by July 1, 1997. Remove all homestead and military credits from the permanent file for those who are no longer eligible to receive the credit by July 1, 1997. Prepare and get signatures on all other new annual forms, making sure they are in compliance with all laws and rules, by their statutory dates. 15 GENERAL DIVISION OBJECTIVES CONT'D. Accept formal written protests for the Board of Review from April 16 to May 5, 1997, and coordinate the Board of Review meeting during May 1997. Hold preliminary meetings and public hearings to adopt the annual budget by March 15, 1997. Prepare and submit annual abstract by July 1, 1997. Prepare and distribute to Conference Board members the annual report by December 31, 1996. NEW DIVISION OBJECTIVES: Enter building sketches on our new appraisal system. Review sales as they occur for all classes or property so we may complete our biennial reassessment for 1997, making sure our values stay at the mandated level.. Continue to use the appraisal system to review assessments and sales by neighborhoods and other criteria to be established during the studies. Work with the Johnson County Assessor and Auditor to develop our new computer generated mapping system. Look into the use of a G.I.S. system which would utilize these maps. Continue a program to review all of the quality grades on residential property to enhance our equity. look into a future mass re-appraisal. While our statistics show we are still one of the more accurate assessors offices in Iowa, many home sales reveal changes in property listing which have been done without building permits. The only way to discover these changes is by an interior inspection of each property. Outside help or additional staff would be needed for this project.. 16 PERFORMANCE MEASUREMENTS: The median sales ratio (median) is the middle sales ratio and a measure of the percent of our assessment to the actual sales prices. The coefficient of dispersion (C.O.D.) is a measure of assessment uniformity based on the degree to which individual sales ratios vary from the median sales ratio.. The goal of the Iowa City Assessor is to keep this C.O.D. below 10. A C.O.D. of 10 is considered excellent and was attained in 1994 by only 4 of the 109 assessing jurisdictions in Iowa. The following table shows the median, C.O.D., and the number of deed sales for Iowa City residential property since the assessments went to the 100% level in 1975. YEAR MEDIAN C.O.D Assessment Year # OF SALES Assessment Year State Orders 1975 87.10 10.36 682 1976 76.30 11.38 681 1977 65.10 12.10 840 Assessment Year 1978 74.70 9.83 639 1979 91.80 9.40 551 1980 87.85 8.69 394 Assessment Year 1981 88.90 8.74 393 1982 87.30 9.38 299 Assessment Year 1983 94.00 7.19 544 1984 92.80 8.03 451 Assessment Year 1985 96.15 8.27 448 1986 95.30 9.02 513 Assessment Year 1987 94.90 9.26 522 1988 93.60 9.34 555 Assessment Year 1989 91.80 9.80 538 1990 87.05 9.75 608 Assessment Year 1991 90.40 8.49 659 1992 85.00 9.88 688 Assessment Year 1993 90.80 8.57 651 1994 84.10 9.59 627 '1995 91.07 8.60 552 *Data Based on First 11 Months 17 MEDIAN SALES RATIOS BY QUARTER 100 ( - 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 YBAR BY QUARTBR MEDIAN RATIOS MEDIAN RATIO STUDY This graph best illustrates the changing market we have experienced in Iowa City. The median ratio for each quarter is found by calculating the assessed value to selling price ratio for each sale, sorting those ratios in ascending order, and identifying the middle ratio. There has been a definite trend downward in the quarterly ratios since 1985, with a large drop beginning in late 1989. This downward trend would have been much worse if not for the increase in residential assessed value in 1989, 1991, 1993 and 1995 which averaged over 5% in 1989, nearly 10% in 1991, over 12% in 1993, and over 15% in 1995. Since our assessed values have not declined in the time period, the trend is measuring the increase in selling prices of properties. The Iowa Department of Revenue requires that the assessed value be adjusted danusry 1, 1997 to within 5% of full value. If the trend shown in the chart for 1995 continues in 1996, values will need to be raised for 1997. 18 The table below shows the top 25 jurisdictions for commerical sales. The commercial C.O.D.'s vary from 4 to over 90 with a median of nearly 27 for all of Iowa, while the residential C.O.D.'s vary from 8 to 33 with a median of just under 20 for all of Iowa. COMMERCIAL SALES SORTED BY C.O.D. NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE MEDIAN C O D I JACKSON 5 213,250 42,650 98 2 MITCHELL 3 123,000 41,000 79 3 EMMET 3 83,875 27,958 71 4 DELAWARE 5 244,750 48,950 60 5 WINNESHIEK 6 367,160 61,193 96 6 DUBUQUE 9 580,650 64,517 87 7 AMES CITY 10 1,650,750 165,075 87 8 IOWA CITY 24 5,679,378 236,641 87 9 BUENA VISTA 5 340,500 68,100 96 10 POTTAWATTAMIE 22 1,571,865. 71,448 100 11 MONTGOMERY 6 96,880 16,147 116 12 STORY 16 1,465,500 91,594 83 13 CEDAR 8 591,800 73,975 78 14 POLK 24 17,131,289 713,804 85 15 JOHNSON 26 5,337,020 205,270 84 16 MONONA 6 100,127 16,688 93 17 DAVIS 4 106,000 26,500 89 18 LINN 33 3,874,447 117,407 90 19 JASPER 13 1,103,000 84,846 84 20 HARDIN 20 781,493 39,075 107 21 SCOTT 21 5,458,868 259,946 89 22 LOUISA 6 165,770 27,628 72 23 HENRY 6 206,000 34,333 96 24 MILLS 4 175,500 43,875 86 25 POWESHIEK 7 240,500 34,352 84 40 4.14 70 6.43 40 6.66 90 g. 58 65 10.08 50 10.41 70 11. 72 90 12.44 40 13.81 00 14.22 60 14.63 80 15.73 50 15.83 55 17.48 30 17.59 25 17.64 60 17.82 50 18. 14 80 18.39 45 18.48 90 18. 75 60 18.93 75 19.58 05 19.69 10 20.05 The following statistics are for residential sales, and below are tables of the ranking of Iowa City in comparison to the other 108 assessing jurisdictions in Iowa. For brevity, only the top 10 are shown. Data is for 1994 sales which is the last complete year available. These tables show that Iowa City is still one of only a few jurisdictions in Iowa with a C.O.D. of less than 10. The average sale price of a home in Iowa City is among the highest in Iowa, topped in 1994 only by the suburbs of Des Moines in Polk County. Iowa City also has a large number of sales as could be expected by it's size and mobile population. 19 SO~ED BY C.O.D. NO JURISDICTION MEAN MEDIAN WGHTD C 0 D REGR INDEX I POLK 86.49 85.80 86.74 7.62 99.71 2 AMES CITY 89.38 88.70 89.38 7.94 100.00 3 IOWA CITY 84.15 84.10 83.73 9.59 100.50 4 SCOTT 88.22 87.60 88.03 9.93 100.21 5 JOHNSON 88.14 86.50 87.36 10.43 100.89 6 RINGGOLD 91.23 94.35 84.90 10.91 107.45 7 ALLAMAKEE 89.48 89.00 87.05 10.93 102.79 8 PLYMOUTH 82.93 84.70 82.73 11.81 100.24 9 LINN 90.09 88.20 87.90 11.82 102.49 10 TAYLOR 99.04 97.40 95.85 12.56 103.32 SO~ED BY A~GE SALE P~CE NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE 1 POLK 2210 257 2 IOWA CITY 627 68 3 SCOTT 703 74 4 AMES CITY 461 46 5 JOHNSON 296 27~ 6 CEDAR RAPIDS CITY 1862 157~ 7 LINN 588 49 8 WARREN 381 30 9 DUBUQUE CITY 694 51 10 DALLAS 351 25 786,566 116,646 889,916 109,872 549,228 106,044 068,174 99,931 602,333 93,251 968,740 84.838 349,055 83,927 017,029 78,785 896,722 74,779 720,057 73,277 SORTED BY NUMBER OF SALES NO JURISDICTION NO SALES TOTAL PRICE AVG PRICE 1 DES MOINES CITY 2549 171 2 POLK 2210 257 3 CEDAR RAPIDS CITY 1862 157 4 BLACK HAWK 1411 86 5 DAVENPORT CITY 1365 92 6 SIOUX CITY 1162 76 7 POTTAWATTAMIE 765 40 8 SCOTT 703 74 9 DUBUQUE CITY 694 51 0 IOWA CITY 627 68 113,500 67,130 786,566 116,646 968,740 84,838 254,583 61,130 837,035 68,012 486,880 65,823 970,903 53,557 549,228 106,044 896,722 74,779 889,916 109,872 20 The regression index is an indicator of the degree to which high value properties are over or under assessed in relationship to low value properties. An index of 100.00 indicates no difference in assessments of high value properties in comparison to low value properties based upon that year's sales. An index over 1 O0 indicates that high value properties are under assessed in relation to low value properties. As you can see in the following table, Iowa City's regression index is one of the closest to the ideal 100.00 level. SORTED BY REGRESSION INDEX JURISDICTION MEAN MEDIAN WGHTD C 0 D REGR INDEX I POLK 86.49 85.80 86.74 7.62 99.71 2 AMES CITY 89.38 88.70 89.38 7.94 100.00 3 SCOTT 88.22 87.60 88.03 9.93 100.21 4 PLYMOUTH 82.93 84.70 82.73 11.81 100.24 5 SIOUX CITY 86.72 84.20 86.33 17.60 100.45 6 IOWA CITY 84.15 84.10 83.73 9.59 100.50 7 JACKSON 79,18 79.50 78.48 13.01 100.89 8 JOHNSON 88.14 86.50 87.36 10.43 100.89 9 CEDAR 80.76 79.10 79.54 15.75 101.53 10 CEDAR RAPIDS CITY 88.25 85.70 86.67 13.02 101.82 21 The following is a tabulation of the commercial properties for the same period as described at thetop of Page 17. YEAR Assessment Year 1975 1976 1977 Assessment Year State Orders MEDIAN C.O.D # OF SALES 84.30 19.75 14 72.30 13.19 18 62.90 28.20 27 Assessment Year 1978 84.60 13.49 12 1979 78.00 16.66 15 1980 80.85 22.69 12 Assessment Year 1981 87.55 10.07 14 1982 78.00 10.25 8 Assessment Year 1983 87.85 10.58 26 1984 76.80 18.30 13 Assessment Year 1985 82.00 12.63 16 1986 98.20 14.21 15 Assessment Year 1987 87.65 17.27 16 1988 95.40 19.77 20 1989 94.40 13.81 13 1990 89.60 19.53 13 Assessment Year Assessment Year 1991 87.85 8.38 8 1992 89.90 14.86 21 1993 90.35 14.24 26 1994 87.90 12.44 24 Assessment Year '1995 86.32 12.71 24 *Data based on first 11 months only Because of the small number of sales, one or two bad sales can greatly influence the performance measurements, therefore creating more fluctuation in the measurements. See data on Page 19 to illustrate this and to show Iowa City's standing. DIVISION ANALYSIS: While the program division statement is on the fiscal year, the remainder of the annual report is based on the assessment year which is the calendar year. The annual report has more meaning when based on the assessment year, since the state equali~-ation orders come in a different fiscal year than the biennial reappraisal which the orders are to equalize. 22 To; ZO~ CX~ CLER~ From: jo hogarty 1-29-96 B:46am p. Z of 3 BOARD OF SUPERVISORS January 30, 1996 INFORMAL MEETING Agenda l. Call to order 9:00 a.m. 2. Review of the formal minutes of January 25th. 3. Business from the County Engineer. a) Discussion re: agreements for Transportation Enhancement Program projects with the Iowa Department of Transportation for the projects submitted to and approved by East Central Iowa Council of Governments listed below: 1. West Overlook Recreational Trail 2. Prairie Du Chien Recreational Trail 3. Sand Road Archaeological Survey b) Other Business from Pat Jordan, Director for Emergency Housing Project, Inc. re: update on emergency housing project and transitional housing/discussion. 5. Business from the Director of Department of Public Health re:FY '97 Home Care Aide and Chore services grant application/discussion. 913 SOUTH DUBUQUE ST. P.O BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 To: IO~q CITY CLERK From: jo hogarty 1-29-9§ B:4§aa p. 3 of 3 A~enda 1-30-96 Page 2 6. Business from the County Auditor. a) Discussion re: resolution accepting the January 1, 1996 cash counts. b) Other 7. Business from Peg Fraser, Executive Race Director of the Iowa City Road Races, Inc. a) Discussion re: annual Iowa City Road Races, Inc. award to the county. b) Other 8. Business from the Board of Supervisors. a) Discussion re: budgets. b) Reports Other Discussion from the public. Recess. C ty of Iowa City MEMORANDUM Date: January 26, 1996 To: City Council From: Ernie Lehman Re: SEATS Meeting Summary As you know, I attended a meeting with representatives from the County, Coralville, SEATS, and some City staff on Tuesday afternoon. Karen Kubby at Tuesday night's meeting requested that I prepare a memo of what took place. Here are my observations of the meeting, The meeting was cordial and everyone seemed cooperative. One of the conclusions agreed to by all was that it would be much better to have one system for the County, Coralville, and Iowa City. The biggest concern was the cost of the system when compared with other cities in Iowa. Information from SEATS indicated that our cost per ride is in line or lower than most other cities. It was also indicated that the City Council's policies dictate who is eligible to use the system. Our policies seem to be quite liberal - hence much higher ridership than other communities. Coralville, for example, requires every rider to pay the fare regardless of income or disability. It works for them and perhaps we need to take a look at our fare collection policy. Based on Council's discussion of Monday night and my own observations, I have with the following concerns: Should we enforce the %-mile of a fixed route requirement? We need to ensure that those folks who have access and are able to use the fixed route instead of SEATS. · There are abuses of the system - are they significant? · Can we justify 24-hour cab service? Although the proposal from the County is based on a formula required by the City of iowa City, is this a valid formula? The new computer system which will be put in place on February 26 will provide much more data and perhaps a better formula. We need to start now trying to set up a combined system of mass transit and SEATS with Coralville, the County and Iowa City. When I asked about requiring the use of lift-equipped buses instead of SEATS, where possible, and requiring fares to be paid, I was told that this would have a significant effect on SEATS ridership - namely a great reduction. This represents a cost savings to Iowa City. 2 While I do not advocate elimination of service to anyone who really needs it, I do feel that we need to be more astute in spending the public's money. I believe it would be in our best interest to get data from all SEATS systems in the EClCOG area relating to who is eligible to use the system and the charges. The County hes offered a contract for FY1997 in the amount of $550,000. This is a significant reduction from their first asking. Is there room for negotiation? I feel it is a good faith offer but I am not sure we might be able to do better. I believe we need to inform the County of our fixed-routes and which buses are lift-equipped. Because we have no other method of control who rides SEATS, we will need to depend on the SEATS system to control abuses. This is a little scary! Although I felt the meeting was very cordial, cooperative and the County making a good faith offer, I feel it is very difficult to negotiate from a position of ignorance (both theirs and ours) - off the record. My gut feeling is that we accept some offer from the County with the understanding that we start at once to put together a system which will serve all of Johnson County, Coralville and Iowa City for SEATS and fixed-route service - I think we can do it. cc: City Manager Joe Fowler Don Yucuis bj~eats City of Iowa City MEMORANDUM Date: January 24, 1996 To: State Legislature Delegation From: Stephen J. Atkins, City Manager Re: Rollback By now you have heard from the Iowa League of Cities and their proposal to freeze the rollback at 67.5%. The reduction of the rollback rate of 67.5% in FY96 to the 59.3% for FY97 is dramatic, to say the least. This amounts to a 13% reduction in taxable value in one year. There are indications that the Governor's Office and others may believe that a huge property tax increase is in the offing if the rollback is frozen at 67.5%. The City of Iowa City would lose approximately $1.3 million in additional revenue if kept at the 67.5% rate. This does not automatically assume that we would capture all of the $1.3 million in our budget proposals. Tax rates are levied to balance the budget in accordance with our needs. Many cities in Iowa will experience a loss of Federal aid for transit operations. The state monies for transit show no growth. Assuming the State will not make up the losses, it simply means we must reduce some services. Little financial flexibility exists within the General Fund in that we are currently at maximum tax rate within the general fund. The effect of the decline in the rollback in our community has for all practical purposes eliminated any increase in property value as it relates to revenue growth. If it was not for new construction, the City of Iowa City would experience little change in the dollars available from the property tax. The community's growth, when considered with other revenue reductions such as transit federal aid, as I am sure you can see, we simply lose ground in our ability to finance our very basic program of public services. An overhaul of property tax legislation in Iowa appears to be necessary as the state continues to peck away at the taxable values and thereby the revenues to local governments through rollbacks, machinery equipment exemptions, and other exemptions established long ago. Hopefully this information and the attached charts will be of assistance to you as you debate this important issue. As always if you have any questions please feel free to call. FY96 Residential 100% Assessment Rollback .675074 Taxable Value Commercial/Ind. 100% Assessment Rollback (.97209 Utilities only) Taxable Value Exemptions - Military, TIF Total Taxable Value FY96 Tax Rate Property Tax Revenue $1,136,350,300 767,120,599 728,058,842 726,090,574 12,004,486 1,481,206,687 12.992 19,243,828 FY97 Residential 100% Assessment Rollback .59300 Taxable Value $1,344,181,000 797,099,393 up 18.3% up 3.9% Commercial/Ind. 100% Assessment Rollback .97000 Taxable Value 806,643,278 782,443,979 up 10.8% up 7.7% Exemptions - Military, TIF - 13,517,546 Total Taxable Value FY97 Tax Rate Property Tax Revenue 1,566,025,826 up5.7% 12.638 19,791,423 up2.8% FY97 X 100,000 home .675 rollback 69,500 taxable value 12.992 $876.96 * 115,000 home .5930 rollback 68,195 taxable value x 12.638 $861.84 *average increase in residential value for FY97 was 15.36% We are using maximum tax rates in FY97 of 8.10 general levy, .27 library, .95 transit. Employee benefits rate has increased from 1.963 to 2.122, while debt service has declined from 1.709 to 1.196, for a total FY97 rate of 12.638. City of Iowa City MEMORANDUM Date: To: From: Re: January 26, 1996 City Council City Manager Design Review Ordinance Representatives of the Design Review Committee appeared before the Chamber of Commerce Board of Directors to explain their proposed design review overlay ordinance. This ordinance will be going to the Planning and Zoning Commission in February and may make your agenda as early as March. Attached are their brochures. Attachment bJ*t¢ord OF' is a the re. ften the ~ the )me iety of ~etscape ~ith lings own To PROMOTE THE DEVELOPMENT OF DIVERSITY AND J:~,REAS OF SPECIAL CHARACTER WITHIN THE DOWNTOWN Iowa City is a rich blend of people, activi- ties and places. From large scale facilities such as Old Gapitol Mall to smaller indivi- dual storefronts that line the pedestrian mall, downtown Iowa City promotes diversity in the design and uses of those structures. The downtown provides a place for retail and office activity. dining and entertainment, recreation and learning, and housing. Given that the design of downtown buildings and their functions constantly change, de- sign guidelines are needed to preserve the uniqueness that characterizes downtown Iowa City. :1 la? ¢ TO PROVIDE FOR A PLEASANT~ RICH DIVERSE PEDESTRIAN EXPERIENCE Creating an interesting and diverse pedestrian experience requires connecting the activities occurring within buildings to adjacent public spaces. This interconnec- tion draws people downtown. People are attracted downtown because they can shop at retail stores, work in office buildings, eat and drink at restaurants, and relax and gather as a community in parks and public spaces. The true experience of downtown is human activity. Thoughtful design of public spaces and streetscapes provides a stimulating gathering place to shop, meet, and eat. To HUMANIZE THE DOWNTOWN ~Y PROMOTING THE: ARTS AND DE:SIGN E:XCELLE:NCE: The downtown provides a rich, exciting and human setting for urban activities. While primarily a center for commerce, downtown is also a center for arts and culture. Incorporating works of art into the built environment keeps us in touch with our humanity. Along with the architecture of the area, art in public spaces can stimulate our intellect and satisfy our Community members participate in the design review process by volunteering to serve on the Design Review Committee for three years. The Committee consists of design professionals and citizens with varied background~ The Committee uses a set of design guidelines when reviewing the design of development projects. The guidelines are based on principles which include scale, materials, color, and texture. These guidelines, not individual taste of Committee members, guide the review process. o Beginning with Urban Renewal the Iowa City community hn~ made an effort to participate in the design of the central downtown district. In 1974, the City established the Design Review Committee to assist the City Council in reviewing the design of urban renewal pareels and improvements in public areas. With the recent adoption of the urban revitalization plans for the Near Southside Neighborhood, the Design Review Committee will continue · ", d~ 'DESIGN 'IREV'i'EV¢.".IN'... ! ,}O'WA 'C:' TY.'$ DO'W' N.~©.W N: . to play a key role in downtown development. Developers applying for property tax abatement must have their plana reviewed by the Design Review Committee and approved by the City Council. The community ha~ successfully moved toward achieving some of its goals for the downtown by enabling the Design Review Committee to assist in the process. Changes continue to occur, however, that do not meet the community's design goals. For this reason the Design Review Committee proposes a design review process for all property in the downtown area and the Near Southside Neighborhood. The details of this process are summarized in the brochure 'Proposed Design Review Overlay Zone Ordinance2 o DESIGN REVIEW COMMITTEE MEMBERS JULY 1, 1995 - JUNE I, 1996 NANCY FOOTNER LAURA A. HAWKS, CHAIR MARTIN HAYNES KARYL LARSON GARY NAGLE WILLIAM NOWYSZ LARRY QUIgLeY GILDA SIX CLARA SWAN, VICE-CHAIR 338-2674 338-3867 339-1282 358-8224 351-O000 337-9934 351-2060 338-O212 338-5352 Io a~ fae~ t~le ee for Of varied ~ o£ sa.re ale, Beginning with Urban Renewal the Iowa City community hag made an effort to participate in the design of the central downtown district. In 1974, the City established the Design Review GommiRee to assist the City Council in reviewing the design of urban renewal parcels and improvements in public areas. WRh the recent adoption of the urban revitalization plans for the Near Southside Neighborhood. the Design Review Committee will continue :.. ". '.. ,?H!.i. stO'.'R..y.. ""' .".'O:~' ~-I Q.t.,~A' .(~'['T'Y'~$" D(~ W N t:O'.'v~/i~-? to play a key role in downtown development. Developers applying for property tax abatement must have their pl~,~ reviewed by the Design Review Committee and approved by the City Council The community h~e successfully moved toward achieving some of its goals for the downtown by enabling the Design Review Committee to assist in the process. Changes continue to occur, however, that do not meet the community's design goals. For this reason the Design Review Committee proposes a design review process for all property in the downtown area and the Near Southside Neighborhood. The details of this process are summarized in the brochure "Proposed Design Review Overlay Zone Ordinance." o DESIGN JULY 1 , REVIEW COMMITTEE MEMBEIRS 1995 - JUNE !, ]996 NANCY FOOTNER LAURA A, HAWKS, CHAIR MARTIN HAYNES KaRYI LARSON GARY NAGLe WILLIAM NOWYSZ LARRY QUIGLEY GILDA SIX CLARA SWAN, VICE'CHAIR 338-2674 338-3867 339-1282 358-8224 351-0OO0 337-9934 351-2060 338-O212 338-5352 olNFORMATIONAL BROCHUREO l)esiF~ review is a process i~ which citizens have an op~.i~ to ~ew ~e a~etie ~ang~ ~ down~wn Iowa Cid. ~e ch~g~ ~f~ b~d~gs ~d the~ public spac~ DESIGNATION OF DESIGN REVIEW OVERLAY D $tRICTS The process of designating a specific design review district begins with the Design Review Comminee preparing a report on the proposed design review district which: 1. describes the existing characteristic or the desired characteristics of the proposed design review district; 2. describes boundaries of the district; 3. identifies, quantifies and characterizes the prevalence of existing architectural features or ~e creation of defining architectural fea- tures; and 4. defines the design guidelines to be used in the review of projects. The Planning and Zoning Commission, prop- erty owners in the proposed district, and the general public are involved in this process of designating a district. The official designation of a district would occur when City, Council adopts an ordinance designating the district. APPLICATION APPROVAL PROCESS The design review process is separate from the building permit approval process. The design review process consists of two certificates. Certificates of No Material £ffect would be issued by the Building Official for an exterior change in appearance to a building or site, which requires a building or sign permit and consists of ordinary maintenance or repair that does not involve changes in the exterior architecture and general design. Certificates of Appropriateness would be issued by the Design Review Committee documenting approval of a proposal to make an exterior change in appearance to a building or s~te, which requires a building or s!gn permit and consists of changes in the exterior architecture and general design. The Committee's decision will be based on a set of design guidelines for the specific district in which the development project is located. The Committee's decision must be made within 21 days of the application's submission. If an applicant does not agree with the Committee's decision, the applicant has the ability to appeaI to the Board of Applicants. r L~,r CERTIFICATE OF APPROPRIATEN ESS SUbmittal F EQUIREMENTS Depending upon the type of change or alteration, an application for a certificate of appropriateness would include a combination of the following documents: · Site Plan o Site and Neighboring Environment Photographs · Landscaping Plan o Building Elevations °Sectional Drawings o Signage Plan o Lighting Plan DE COMr Th~ Design review all p appropriate: ordinance. twice a mot which 2 wo be either de in the build: members of The design design of a based on th district in w guidelines ,0 which inclu, texture. Th, would guide ign view posed the d ; the attires al lea- ~ed in ~rop- t t.he rotion ncil :rict. APPLICATION APPROVAL PROCESS The design review process is separate from the building permit approval process. The design review process consists of two certificates. Certificates of No Material Effect would be issued by the Building Official for an exterior change in appearance to a building or site, which requires a building or sign permit and consists of ordinary maintenance or repair that does not involve changes in the exterior architecture and general design. Certificates of Appropriateness would be issued by the Design Review Committee documenting approval of a proposal to make an exterior change in appearance to a building or site, which requires a building or sign pertrot and consists of changes in the exterior architecture and general design. The Committee's decision will be based on a set of design guidelines for the specific district in which the development proieCt is located. The Committee's decision must be made within 21 days of the application's submission. If an applicant does not agree with the Comminee's decision, the applicant has the ability to appeal to the Board of Applicants. CERTIFICATE OF APPROPRIATEN ESS SU BM ITTAL REE}UIREMENTS Depending upon the type of change or alteration, an application for a certificate of appropriateness would include a combination of the following documents: * Site Plan o Site and Neighboring Environment Photographs , Landscaping Plan , Building Elevations *Sectional Drawings * Signage Plan * Lighting Plan DESIGN REVIEW COMMITTEE AND ITS GUIDELINES 2rbe Design Review Co~,i,,d~tee (DRC) would review all proieCtS requiring a certificate of appropriateness under the proposed ODR ordinance. As proposed, the DRC would meet twice a month and consist of 7 members, of which 2 would be licensed architects; 3 would be either design professionsls and/or involved in the building trades; and 2 would be at-large members of the community. The des/gn gu/.de//~es used to review the design of a development project would be based on the characteristics of the specific district in which the project is located. The guidelines would be based on principles which include scale, materials, color, and texture. These guidelines, not individual taste, would guide the review process. The proposed Design Review Overlay Zone (ODR) Ordinance would allow the CiD Council to establish design review districts in the central business district and the Near Southside Neighbor- hood. The proposed ordinance would not apply to areas of the city consisting of single family' homes. The proposed ODR Ordinance outlines the procedures for designating a design review overlay dL~trict, the application process for design review approval, and the application submittal requirements. Dc Iowa City I~ 410 E. Was! Iowa City, ! Tel: (319) 3: ."':..FAX: (.319) ! ~ing ORDINANCE lB AVAILABLE FOR REVIEW AT THE IOWA CITY PLIBLIC: LIBRARY. OR MAY BE OBTAINED FROM · INFORMATIONAL E~ROCHURE o Proposed Design Review Overlay Zone Ordinance Iowa City Design Review Committee 410 E. Washington Street Iowa CAty, IA 52240 Tel: O19) 3505236 FAX: O19) 356-5009 August 1, 1995 City of Iowa City MEMORANDUM Date: January 29, 1996 To: City Council From: City Manager Re: Crandic Park Recently, while discussing capital improvement projects and other plans, Terry Trueblood advised me about the short-term lease we have on Crandic Park. I was aware we leased the property from the railroad company; however, as Terry pointed out, it is a year-to-year, $1.00 lease. The park is in need of some general renovation and improvements. As we plan for such improvements, I believe that a longer-term commitment on the part of the railroad is necessary. I asked Terry to contact the Cedar Rapids & Iowa City Railway Company, as you will see through the attached letter. We will keep you advised as to their response. cc: Terry Trueblood Attachment ~tcramfic January 25, 1996 Cedar Rapids and Iowa City Railway Co. P.O. Box 351 Cedar Rapids, IA 52406 CITY OF I0 WA CITY PARKS & RECREATION DEPARTMENT To Whom It May Concern: Since July 1, 1965 the City of Iowa City has leased from you, on a year-to-year basis, a small parcel of property known as crandic Park (lease #491). We feel the park could use substantial improvement, but we hesitate to undertake such improvements under the terms of the current lease. Our preference would be to acquire ownership of the property, but if you have no interest in transferring ownership, would you be willing to consider a long-term lease? I look would like please feel forward to your reply. If you have any q]/estions, or to arrange a meeting to discuss the possibilities, free to contact me at the phone number listed below. Sincerely, ~Terry G. Trueblood, CLP --Director of Parks & Recreation TGT/~k cc: City Manager PHONE (~19)356-$100 FAX {319)356-$487 City of Iowa City MEMORANDUM Date: To: From: Re: January 26, 1996 City Council City Manager Area Business Promotion The Chamber of Commerce has initiated a new business promotion. You can expect to see and hear radio and TV spots, as well as individual advertising and marketing initiatives. January 19, 1996 Dear Business Owners and Managers: VVhat an exciting time for our businesses and our communities! /, iOWA CITY AREA /, CHAMBER OF COMMERCE 325 F_. Washington Street P.O. Box 2358 Iowa City, Iowa 52244 319-337-9637 (tel) 319-338-9958 (fax) Last summer, after researching the efforts of two previous committees, the Area Business Promotion Task Force began working on a campaign to promote the Johnson County area as an exciting and dynamic place to purchase goods and services. VV~rth energy and enthusiasm, 20 representatives from the area business community set out to develop a campaign devoted to advancing the economic health of all of us. Committee members focused on producing a theme and Iago suitable for use by all types of buisnesses in communities throughout the county. The results are in your hands! In addition to the dedication and committment of volunteers who are in business just like you, your Area Chamber has invested significant funds in the development of the campaign. The Area Chamber will continue to invest in ge~ng the message out by placing ads promoting the entire area throughout 1996 and beyond. You, too, can participate in the success of this campaign. Please take a moment to review this packet and note the special rates our area media is offering to those who incorporate the campaign in their own promotional efforts. Some of our media colleagues are even donating space to help us promote you! As you browse fi~rough the materials, take a look at the list of talented individuals who made the visions of so many of you a reality. The members of the task force truly represent a cross-section of buisnesses, from retailers to attoroles. Thank you, in advance, for helping us celebrate our area's economic vitality by letting everyone know "We've got it!" And it's all right here for you! Sincerely, Chair, Area Business Promotion Task Force (A Subcomm~ee of the Small Business Council) 1921-1996 Task Force Mission Statement To enhance and sul~rt the economic health of all members of the Iowa City Area Chamber or Commerce by promar/rig Johnson County as a unique end exciting area to purchase an all-encompassing selection of goods and services. This ongoing campaign will target both business-to-business and consumer activity in order to minimize leakage by residents and encourage the patronage of visitors. Serving the Iowa City, Coralville, and ]ohmon County Area ltk a fact. It's all dght here in Johnson County. Great shopping in three malls and a downtown area Dynamic business and manufacturing communities World premiers and entertainment showcases Top-rated private and public schools NCAA Division I sports teams Comprehensive health care A summer arts festival The Un~ersity 6f, iowa World wide cuisine ' t IOWA CITY CHA~MBER OF COMMERCE Ore information on eve ng Johnson Counly J~as to oJ~r, ~:i~ ~:::: 'i ~' ~onla~the Iowa C[ly Area Chamber of Commerce at (319) 337-9637. Financial services for all your needs: · Checking Accounts · Commercial Accounts/Loans · Certificates of Deposit · Personal Loans · Student Loans · Home Loans · Investment Trusts ~ Cash Investment Service Call today for more information. 150 East Court. Iowa City 351-8262 Member FDIC · Equal Housing Opportunity :YEAR-. END' '...' ~~'~51nce ! 896 . · McGt. egor s 100th Anniversary; · "... :: C~.jlect0r'SM'Ug . '."..."; ~To the ;first :100 ¢usti)me'r~'. · '......',.'..5:e~ch.~lay!-'. .. : ~'i'~., NEW.' y?a?.'s Day'io't~).i): ' -.~'.. ', ".' 7'.,'.L. ~. ' :'~' "On The Coralville Strip" 805 2nd Street 354-4140 A @UE® - - We've The Vase Hommage--a masterpiece as rare. RenA Lahque led the groundbreaking Art Nouveau and Art Deco movements in Paris and revolutionized ,o~,¢, c,~i'~ the world of glassmaking Each side of this vase c~,~,m o ¢o t depicts his favored sources of inspiro1~on. Women. Birds. Mythology. Fish. Hands is proud to have one of only 200 of these vases in the United States ---and only 9~9 worldwide. This rare vase is for sole along with Our entire collection of Lalique.e nnn HANDS I£W£LER$ 109 I~ WASHINGION DOWNTOWN iOWA CITY 3191351-0333 8~0,'128-2888 January 25, 1996 CITY OF I0 WA CITY The Honorable Jim Leach House of Representatives 2186 Rayburn Building Washington, D.C, 20535 Dear Mr~,~c~ The effects of the budget impasse and government shutdown on Iowa City's Community Development Programs are serious. Attached is a table showing how Iowa City's federal fiscal year 1995 Community Development Block Grant (CDBG) and HOME funds are being used to assist over 5,000 low-income residents with housing, jobs and services. We are very concerned about the continued budget impasse and intermittent government shutdowns. The media seems to concentrate only on the effect that this has on federal government workers without mentioning the hundreds of thousands of persons and private and public agencies who are served through these government offices. As the City and numerous private, non-profit and for-profit agencies complete this year's projects and try to plan for the new fiscal year, the uncertainty about federal funding is playing havoc not only with budgets, but with people's lives. We understand that cuts in the federal budget are necessary, but this total uncertainty about when and how much funding can be expected is devastating, particularly to those of our clients who are struggling to become self-sufficient or just to remain in housing. Please urge your colleagues to compromise and act. [ appreciate your consideration of these concerns. Sincerely, Stephen J. Atkins City Manager Attachment CiTY OF IOWA Cid/ CDBG AND HOME ALLOCATIONS FY96 (FFY95) Project Name GICHF~Burns Affordable Rental Housing Project Public Housing: Landscaping Project Neighborhood Center Construction Towncrest Relocation Project Domestic Violence: Shelter Renovation City of Iowa City: Housing Rehab City of Iowa City: Mobile Home Replacement ICPHA: Tenant Based Rent Assist. HACAP: Transitional Housing City of Iowa City: Planning City of Iowa City: Administration City of Iowa City: SRO Housing Acquisition Elderly Services Small Repair Program Emergency Shelter Rehabilitation HACAP: Broadway Street Acquisition JC Dept. Of Health: Adult Day Care Human Serwce Agencies Youth Employment Program Training Shelter Families Furniture Project LIFE Skills: Housing Coordinator ISED: Micro-enterprise Training Unprogrammed Funds F~rst Nahonal Bank. Downpayment Assistance for Manufactured Homes Housing non-profit (CHD0) -Acquisition of affordable rental housing CHDO Operational Funds (GICHF, HACAP) TOTALS $200.000 $33.5O0 $122,784 $3O,734 $78,OOO $592.081 $14,950 $150,000 $35,000 $12,000 $192.500 $227,0OO $28,000 $24,500 $141,647 $100,000 $105,000 $19,497 $10.000 $16.703 $26,560 $135.369 $100.000 $40,000 $45.000 $2,480,825 Estimated # Families Served Income Level* 16 8 33 B 300 B, C 10 A 277 A, B 40 A,B,C 2 A 25 B 2 A NA NA NA NA 9 A 6O A,B,C 700 A 18 A 35 B, C 3.826 A, B, C 2O B 140 A, B 60 A, B 9 B.C NA NA 32 B. C NA 5,476 2 B NA Income Levels -below 30% Median Income B - below 60% Median Income C - below 80% Median Income City of Iowa City MEMORANDUM Date: Janua~ 29,1996 To; From: Re: The Honorable Mayor Naomi J. Novick and Members of the City Council Linda Newman Woito, City Attorney ~ Legal Opinion: Abolishment of City Assessor's Office Issue Some of you have asked whether the City of Iowa City may lawfully combine the City Assessor's Office with the County Assessor's Office, and thereby abolish the City Assessor's Office established some years ago under state and local law. Summary of Conclusion The answer to the question is "yes." According to a recent Iowa Supreme Court case, the Iowa City City Council may lawfully abolish the City Assessor's Office by adopting an ordinance which repeals the earlier ordinance establishing said Office. In such event, state law requires that all monies in the City Assessor's expense funds must be transferred to the appropriate accounts in the County Assessor's Office; that all equipment and supplies be transferred to the County Assessor's Office; and that employees of the City Assessor's Office may, at the discretion of the County Assessor, become employees of the County Assessor. Since I have not yet spoken with County Attorney J. Patrick White, I will make no further comment on combining the two offices by way of a 28E Agreement -- since state law might preclude such arrangement. Background and Analysis Section 441.1, Code of Iowa (1995) provides that cities having a population of 10,000 persons or more, but less than 125,000 (according to the latest federal census), may "...by ordinance provide for the selection of a city assessor and for the assessment of property in the city under the provisions of this chapter." The Iowa City City Assessor's Office was first established in the late 1880s, as provided by state law. Once a city assessor's office is established, Chapter 441, Code of Iowa dictates how the office will be run; the requirements for certification of eligibility for appointment as city assessor by the State Examining Board; duties, voting rights and procedures of the city conference board; the appointment of an assessor for a term of not less than six years; and the establishment and operation of a city board of review, to review city property owners' tax assessment appeals. State law also requires the city conference board to provide a budget to the assessor to cover the costs of the board of review and the certifications required, together with office equipment, records, supplies, etc. Based on the city assessor's budget, the conference board directs the county to levy taxes to cover the budget. 2 While state law tells us precisely how to establish the city assessor's office, state law is silent on how to abolish the office. In contrast, state law tells us specifically how to combine the office of County Assessor with other county officials or county employee duties-but that is not the fact pattern presented here. It is interesting to note that even though the County Assessor is an appointed (not elected) position, state law requires a voter election to combine the County Assessor with another county office or employee duties, see Section 441.56, Code of Iowa. As for abolishing the city assessor position, a recent Iowa Supreme Court case tells us, specifically, that cities may abolish the office of city assessor in the same manner that cities enact the office -- namely, by adopting an ordinance abolishing the office, Teamsters 147 vs. Wapello County, 433 N.W.2d 723, 725 (Iowa 1988). In the Wapello Counb/case, the City of Ottumwa abolished the city assessor's office; and as a result, some of the unionized employees sought back pay and payment for accrued benefits (sick pay and insurance coverage). The city refused payment, and the lawsuit followed. The trial court ruled the county assessor would have to pay the employees for back pay and prior-earned benefits as the "successor in interest" to the city assessor. The Iowa Supreme Court reversed this ruling, finding instead that Ottumwa had to pay the employee benefits because, by statute, only the properties being assessed by the city assessor (namely Ottumwa city property) could be assessed as a tax levy to pay city assessor expenses. Thus, the City of Ottumwa was required to pay for the employee benefits. Although the Wapello Countv Court did not decide the issue of whether the 6-year appointment as a city assessor creates some type of "employment contract," the consensus seems to be, after discussions with city, county and private attorneys and with the State Revenue Department, that no such statutory "contract of employment" exists. This means, I think, that Iowa City would not be obligated to pay for the current City Assessor's salary, once the Office of City Assessor is abolished. Rather Dan Hudson would simply be out of a job. Caution Recommended I should point out to you that prior to adopting an ordinance abolishing the City Assessor's Office, you should be aware that in such event, all Iowa City property owners would be obliged to take their appeals to the County Board of Review; that the City would lose control over property tax assessments; that only the Mayor of Iowa City will sit on the County Conference Board; that the City will have little control over the Board of Review appointments; that the chair of the Board of Supervisors sits as the chairperson of the County Conference Board; and finally, that mayore of all incorporated cities in the county constitutes only one voting unit out of three (Supervisors and School District). In a word, there are serious ramifications to abolishing the Office, and I encourage you to take a very close look at this issue before taking such an extreme action. Moreover, if the City Council should elect to abolish the City Assessor's Office, the Iowa Administrative Code provides that all monies in the City Assessor's accounts must be transferred to the County Assessor's Office, that all equipment and supplies in the City Assessor's Office must be transferred to the County Assessor's Office, and that "Employees of the city assessor's office may, at the discretion of the county assessor, become employees of the county assessor." IAC 701-71.19(1)(o) 3 Finally and as noted above, I make no finding or conclusion on whether the City and County can lawfully combine the offices of City and County Assessor under a Chapter 28E Agreement -- largely because the law governing these two offices is so heavily dictated by state law. I await discussions with County Attorney J. Patrick White on this matter, before reporting further to you. Please call if you have questions. CC: Dan Hudson, City Assessor Jerry Musser, County Assessor City Clerk City Manager Assistant City Manager City Conference Board, FYI Johnson County Attorney J. Patrick White City Attorney Opinion File ~nw%'teasrofc.mmo Tom Slockett Johnson County Auditor Commissioner of Elections and Voter Registration emml $1oc~ett ~ b[ue.weeO.uiowa.edu January 29, 1995 MAPPING PROJECT STATUS As of January 23, 1996, we have completed mapping of 32,986 parcels. We will reach the 38,000 parcels contracted for completion at the end of 3 years in February. The additional parcels resulting fi'om growth following the beginning of this project will be completed this spring, in April or May. There are curremly 42,037 parcels. About 1,000 of the additional parcels have been mapped as a maintenance function for existing maps and are not b!lled to the City and County Assessors. At this point the digitizing from the orthophotos of roads and streets, railroads, rivers and lakes, and all apparent property lines used to align property descriptions is complete for all parcels. Whenever errors in the orthophotos were found, Aerial Services, Inc. was notified and the photos were replaced. Any plats or surveys of record for 41,629 parcels have been drawn. Legal descriptions from other source documents such as deeds for 40,659 parcels have been placed in the maps. The first 2 quality control steps have been performed on 39,452 parcels. Permanent parcel numbers have been assigned to 38,148 parcels. Once permanent parcels are assigned, any corrections indicated are made, the permanent parcel numbers are placed on the map with acreages (if applicable), the maps are replotted, and rechecked. If any more corrections are indicated, the maps go through one more quality control check before the final plot on film. Through the end of December, 1995, $368,876.69 have been expended by the County Auditor's Mapping Department out of the $383,313 75 mount contracted to complete 38,000 parcels. The 38,000 parcels will be completed on budget and the growth parcels can be completed within the $10 per parcel amount used thus far. The City of Coralville has used our maps as the base map for a Geographic Information System pilot project that involved half of a section, which is 4 of our maps at 100 scale. They will be using our maps as a base four a GIS for the entire city of Coralville. City of Iowa City staff have acquired some of our maps for mapping infrastructure. Iowa City staff have indicated their interest in using our maps as base maps to reduce costs should they proceed to create a GIS. GIS applications for the County are being examined as part of a study by a citizen's Computer Needs Committee appointed by the Board of Supervisors. 319-356-6004 FAX 319-356-6086 g13 South Dubuque Street Post Office Box 1350 Pmer~c~ ~cYctm P,q:r~ ~ ~ Pammvamsov~< Iowa City. Iowa 52244-1350 Some facts to consider along with Larry Baker's memo. The Iowa City Assessor m~d the Johnson County Assessor do work closely together and are both convening to the same appraisal software. It must be understood that there is no duplication of services, as each assessor covers only the property in their jurisdiction. Iowa City has 54% of the taxable value in John.~on County, so the split in value and work is nearly equal. The assessors offices are funded by their ovw. levies and are not part of any city or county taxes. Actually, a $100,000 house in Iowa City woald pay $15 to the Iowa City Assessor, while the same $100,000 house in Coralville would pay $18 to the Johnson County Assessor. Neither taxpayer would pay anything to the assessor for the other jurisdiction. Most of the budget is made up of wages and benefits, those being 86% of the actual spending in the last fiscal year as shown on the enclosed table. While the number of residential homes and commercial units has increased 28% (11,114 to 14,242 ) from 1982 to 1995, the assessed values have increased 125% ($915 million to $2,084 billion ). During that same period, the actual wages and benefits have increased 55% ($168,220 to $261,609). It should be noted that 4 of the current 6 employees have been on staff during that whole period of 1982 to 1995. The actual office expenses have increased 62% ($26,415 to $42,800) during the same period. Over one half ($25,000) of the FY 95 actual spending ($42,800) was for three items, Board of Review, computer service from Johnson County and assessment rolls and postage for the rolls. This leaves under $18,000 for actual office expenses. More money than that is budgeted each year but some of the items are contingency funds which are only spent if required. Appeals to court are a good example, we need the money in the budget since we don't know until June of each year how many court cases we might have. Also, many of the cases get carried over into the following fiscal year. As you can see, there isn't a lot of room to cut expenses in the assessor's office. IOWA CITY ASSESSMENT EXPENSE FUND YEAR 1978-79 1979-80 1980-81 1981-82 1982-83 1983-84 1984-85 1985-86 1986-87 1987-88 1988-89 1989-90 1990-91 1991-92 1992-93 1993-94 1994-95 1995-96 1996-97 AMOUNT LEVIED $146 050 $175 930 $184 145 $192 960 $201 186 $200 278 $181 958 $186 780 $149 491 $218,'823 $191,619 $234,390 $252.789 $240,847 $228,690 $316,002 $303,281 $321,463 SPENT/ LEVIED 87% 99% 101% 89% 85~ 100~ 105~ 130% 96% 110% 100% 95~ 107% 113% · 96% o~ O~ PROPOSED SPENDINO $160,050 $187,930 $204,145 $217,960 $217,900 $227,005 $247 140 $260,260 $217 000 $243.470 $233.430 $273.390 $282,920 $289,110 $291,220 $337.760 $342345 $359225 SALARY/ PROPOSED 73% 72~ 7i% 7O% 53~ 50% 49% 61% 58~ 61% 56% 59% 6O% 62% 615 63% 62% SALARIES $116,250 $128,870 $146,885 $155,700 $152,140 $119,975 $124,260 $127,980 $132,210 $141,850 $143,130 $153,310 $166,440 $t72,500 $179,600 $205,820 $214,525 $224,505 SALARY/ ACTUAL SPENT/ SPENT- SPENT SPENDINO PROPOSED SAL & BENF 91% 79% 81% 80% 85% 71~ 68% 65% 68% 68% 68% 66% 69% 67% 69% 685 ERR ERR $130.840.85 $127.58449 $162.864 81 $181.630 36 $194634 92 $178 056 52 $169 493 62 $181795 52 $195 979 19 $194 207 22 $209 096 99 $211 710 55 $233 242 22 $240 704 19 $257 465 18 $258 544 73 $304 4O8 76 8O% 87% 89% 89~ 82% 75~ 74% 75% 89% 86¢ 91% 85~ 85% 89% 89% $16 669 $13 793 $16 265 $19 539 $26 415 $29 036 $27 001 $32,214 $39,369 $31,536 $38,862 $36,482 $35,621 $27,916 $46,150 $35,227 $42,800 $o $o IOWA CITY ASSESSMENT EXPENSE FUND ~ENT/ PROPOSED SALARY/ SALARY/ ACTUAL SPENT/ SPENT- ACT SALARY SPT-SAL/ iVIED SPENDING PROPOSED SALARIES SPENT SPENDING PROPOSED SAL & BENF & BENEFITS ACT SPDG 87% 93% 99% 101% 89% 85~ 100% 105% 130% 96% 110% 100% 107% · 96% o% $160,050 $187,930 $204,145 $217,960 $217,900 $227,005 $247,140 $260,260 $217,000 $243,470 $233 430 $273,390 $282.920 $289.1t0 $291.220 $337760 $342345 $359 225 73% 69% 72% 71% 7O% 53% 5O% 49% 61% 58% 61% 56% 59% 6O% 62% 61% 63% 62% $116250 $128870 $146 885 $i55 700 $152 140 $119 975 $I24 260 $127 980 $132.210 $141.850 $143,130 $153,310 $166,440 $172,500 $t79,600 $205,820 $214,525 $224,505 $130.840.85 91% $I27.584.49 79% $162864.8t 81% $181 630.36 80% $194 634.92 85% $178 056.52 71% $169 493.62 68% $181 795.52 65% $195 979.19 68% $194 207.22 68% $209 096.99 68% $211,710.55 66% $233,242.22 69% $240,704.19 67% $257,465.18 69% $258,544.73 68% $304,408.76 ERR ERR 8O% 87% 89% 89% 82% 75% 74% 75% 89% 86% 91% 85% 85% 89% 89% 9O% O% $16 669 $13 793 $16 265 $19 539 $26 415 $29 036 $27 001 $32 214 $39 369 $31 536 $38.862 $36.482 $35621 $27 916 $46 I50 $35 227 $42,800 $o $o $114,171.83 $113,791.73 $146 600.17 $162 091.02 $168 220.00 $149 020.39 $142.492.38 $149.581.11 $156.610.49 $162671.56 $170 234.73 $175 228.31 $197 621.68 $212 788.34 $21 ,315.00 $223,317.64 $261,608.75 $0.00 $0.00 12.7% 10.8% 10.0% 10.8% 13.6% 16.3% 15.9% 20.1% 16.2% 18.6% 17.2% 15.3% 11.6% 17.9% 13.6% 14.1% ERR ERR SOME NOTES ON COMBINING THE ASSESSOR'S OFFICES This issue was last studied in depth in 1982 when Vie Belger retired. The conclusion at that time was that there was no reason to combine, minutes of that meeting are enclosed. The two assessor's offices work very closely together and while they both do the same work, they do not duplicate any services. Each assessor covers his jurisdiction and the taxpayers pay only for the assessor that serves their property. The assessor's office is paid directly by the taxpayers and is not part of either the city or county levy. Iowa City residents are currently paying 22 cents per $1000 while county residents are paying 27 cents per $1000. If the budgets were combined, everyone would pay close to 25 cents per $1000. Since most ideas about combining offices are to save money, the history of combined offices does not show this to be the case. Council Bluffs and Pottawattamie County were similar in size to Iowa City and Johnson County in 1974 when Council Bluffs was combined with Pottawattamie County. In 1982 their budget was 13% higher than Iowa City and Johnson County combined. Their actual spending in FY 80 was 72°,'0 more than Iowa City and Johnson Co. combined. The levy rates for FY 88 for Pottawattamie Co. was 34 cents per $1000 compared to Iowa City's 14 cents and Johnson County's 18 cents. Any cost savings would be minimal with history showing the costs could increase in the future. The major reasons not to combine assessor's offices are: 1. The citizens oflowa City would lose their Board of Review and would have to appeal to the County Board of Review. From a practical standpoint, the County Board of Review would become very busy with a more than doubled workload. They would probably have to expand to 5 members and hold split meetings like some of the larger jurisdictions do now. 2. The Iowa City Council would lose it's one vote ofthree on the Iowa City Conference Board in exchange for the Mayor having l/l 1 of one vote of three for the Johnson County Conference Board. Therefore, Iowa City would have 1/11 of one vote on the Conference Board, the same as a city like Swisher or Tiffin, while having 54% of the taxable value in Johnson County. 3. The Iowa City School Board would lose it's one vote of three for the Iowa City Conference Board in exchange for their existing representation of 1/12 of one vote of three on the Johnson County Conference Board. 4. History shows that in combined jurisdictions, the quality of the assessments suffers when compared to those with a separate city assessor. Both the city and county benefit from having separate city assessors. The enclosed chart shows all of the cities that have had or still do have separate city assessors. The statistics show that those with separate city assessors have more uniform assessments in both the city and county than those with a combined jurisdiction. The chart shows that the average C.O.D. for the cities with their own assessor is 14.66 rs. 20.66 for those cities that have been combined. The average C.O.D. for the counties with a separate city assessor is 13.37 rs. 20.48 for those counties that have been combined. Since Iowa City and Johnson County are the only place in Iowa with both jurisdictions having a C.O.D. below 10, the old adage "if it's not broken, don't fix it" seems to fit. These facts also seem to support the idea that bigger isn't always better. While these are the major drawbacks to combining offices, there are many more which could be discussed if you feel we need to delve further into the subject. CITY ASSESSOR MERGER/AD HOC COMMITTEE JANUARY 27, 1982 AD HOC COMMITTEE MEMBERS PRESENT: City of Iowa City, Councilman John Balmer; Johnson County, Supervisor Don Sehr; Iowa City School Board, Tom Cilek; Iowa City City Manager ~sal Berlin; Iowa City Assessor~ Vie Belger. City Manager Berlin presiding. 3:30 P.M., Conference Room. STAFFMEMBERS PRESENT: County Assessor Jerry Mueeer, De- puty County Assessor Bill Greazel, Deputy City Assessor Dan Hudson, City Attorney Bob Jansen, City Clerk Abbie Stolfus. TAPE-RECORDED ON Reel #82-4, Side 1, 1690-2076. City Manager Neal Berlin called attention to the material distributed by the City Assessor's office. Regarding pro- vision of services, it was pointed out that both the City and County assessors are involved with the actual assessing duties, so if the position of City Assessor was eliminated, someone would have to be hired to accomplish the work he is now doing. The assessors saw no monetary benefits, or pro- cedural benefits by changing of the present system. Loss of the City's and School Board's votes on the City Conference Board was noted, and loss of the Board of Review for City property owners was explained. After discussion, City Manager Berlin summarized the consensus of the Commit- tee as: Eased on the criteria that currently exists to determine the effectiveness and efficiency of the assessor's office, which is the study that has been printed every year, both the County Assessor and the City Assessor do a good job, and that the issue of the Board of Review would present some problems, it appears there are no overr~ing issues to ne- cessitate a change. Appointments to the Board of Review and Assessor's Examining Board will be made on February 1, 1982. City Assessor Belger will officially resign on March 19, 1982. The Committee noted that it had been helpful to meet and discuss the issues presented. Meeting Adjourned, 4:20 P.M. Victor J. Belger Clerk, Conference Board CITY ASSESSOR STUDY OF IO~A JURISDICTIONS CITY CITY 1993 C 0 D YEAR C 0 O IN YEAR COD YEAR COD 5 YR COHBII~ CiTY I990 POP OFFICE BEFORE COMBINE AFTER AFTER CITY WHEN CITY COUNTY COl~q~ COMJ21 NED CITY COUNTY 0OM8I NE COMBINE CITY OOHB I NED COJ. FNTY CITY COUNTY AV AV AV A.ES .7. 9B 13.02 . STO,Y .;ZZS ..... ..... F, FFj iOWA CITY 59,735 8.57 9.11 iO~A CITY JOHNSON 2,080.6 1,672.0 3,75 CEDAR RAPIDS !08..,772 DES MOINES 193,189 DUBUQUE 57,53 HARSHALLTOU~ 25,17B DAVENPORT 95,333 SIOUX CiTY 80,505 HASON CiTY 29,01~0 CLINION 29,20i FI HADr$ON 11,618 1989 16.31 11.20 21.94 + 22.92 NEWTON 14,799 1992 15.~i 23.91 i4.61 - N/A COUNCIL BLUFFS 5~,315 i97~ 29.12 37.06 3~.$4 + 20.70 FT DODGE 25,89~ 1992 20.~1 22.61 17.39 - N/A HUSCATINE 22,881 1979 ,20.55 20.25 19.29 - 11.53 Bi.~LINBTON 27,208 1972 16.5t 15.41 21.55 + 29.98 C'SK~LO0~.A 10,600 lg83 22.15 42.56 25.62 + 26.45 WATERLOO 66,167 1986 19.05 16.72 2~.3~ + 23.13 KEOK~( 12,~51 1989 15.45 11.20 26.25 + ,PP.91_ BOONE 12,392 1987 23.62 19.87 25.28 + 2~.3~ OTYUM~ 24,15'"8 1984 Z~0.76 ~0.98 19.68 - 21.80 C 0 D = Coefficient of Dispersion ~nich is a meas~r~e of assessment umform~y based u~n ~ ~gr~ ~o whi~ i~iv~al ~1~ ra~ios vary from the ~ian ~1~ ~%io. 12.77 10.74 (~DAR RAPIDS LiNN 4,730.0 2,208.0 6,93 i3.54 7.03 DES MOINES POLK 5,414.0 7,071.5 12,~$ 1~.&2 12.86 DUBUQUE DUBUQUE 1,186.8 1,016.7 2,20 14.62 16.50 M~RSHALLTOWN P~qRSHALL 650.7 ~9~.0 1,14 15.13 9.85 DAVENPORT SC0tT 3,032.0 2,~53.0 5,48 i6.4~ 25.89 SIOUX CiTY ~00D~URY 1,500.0 68.4.1 2,1B 17.19 12.32 MASON CITY CER~O GORBO 826.0 765.0 1,59 26.46 16.35 ~.INTON CLINTON 797.1 735.0 1,53 N/A 22.92 LEE 96 1~.61 15.67 JASPER 1,05 15.03 I5.86 P07TA~ATTAHIE 2,32 I7.39 19.88 ~EB$IEE 1,17 19.13 18.99 HU~ATINE 2~.45 20.90 DES MOINES 1,12' 21.52 20.70 MANASKA 6~ 22.52 20.91 22.91 22.9~ LSE 96' 24.~7 25.24 BOONE 7~ 27.58 27.08 b)APEI_LO :14.66 20.66 AVERAGE AVE~ Symbol for chan~e from ~he last year a city had it's tA~O Standard 7.2.2 s~a~es the COD should be less tJ~an 15 for residential property. For 1993 only four city as~esso~ had a ~ ~ 15 ~ile only o~ of which had ~,eir office co~in~ ui~ %he c~nty as~Or had a ~D ~low 15. Iowa Ci~y and Joh)~Jor, CounSy are the only place in Iowa where both the City and County have a C 0 D below 10. The f~ve 3ur~sd~c/,io~s uit, h a C O O below 10 are either cities w~tk, t&~eir own assessor or a county %hat has a seperat, e city assessor. RECEIVED JAN 3 0 1~6 CITY OF IOWA CITY PRESS RELEASE January 29, 1996 Contact Persons: Brad Neumann Solid Waste Management Planner Johnson County Council of Governments 356-5243 Floyde Pelkey Solid Waste Superintendent City of Iowa City 356-5180 CHANGES TO IOWA CITY CURBSIDE REFUSE AND RECYCLING COLLECTION PROGRAMS Attached you will find a copy of an Iowa City Utility Newsletter that details the upcoming changes in Iowa City's curbside refuse and recycling programs. Them am four public meetings scheduled in February for the public to attend and ask questions about the program changes. The meetings and locations include: Weber Elementary School, Community Room, February 5, 7:00 p.m. Grant Wood Elementary School, Media Room, February 7, 7:00 p.m. Letoroe Elementary School, February 12, 7:00 p.m. Iowa City Public Library, Room A, February 20, 7:00 p.m. Please call the numbers above for further questions. Have mere than 2 bags or cans? The City as the operator of the local sanitmy landfill is mandated by law to reduce the amount of refuse deposited in its landfill. To achieve this goal, a new system of garbage pickup will begin on March 4, 1996. For your monthly fee. each residential customer will be allowed a maximum of two containers (either a can or bag no larger than 35 gallons) to be picked up each week. If you have additional bags or cans, you will need to affix a $1 sticker to have it picked up. The $1 stickers will be available for purchase at all Iowa City groce;y stores and the Civic Center Cashier. the same locations where you purchase yard waste bags. As is the current policy, there is a 50 lb. maxi- mum weight limit for each container. Please remember, these new procedures require that all items must fit within a garbage can or bag in order to be picked up. Larger items should be broken down to fit in the container or bag. Items placed next to the can will be considered "bulky waste" (see next section). Throwing away large items? A new bulky waste collection program will also begin on Mamh 4, 1996. Bulky waste is any item that will not fit in a 35 gallon can or bag. The City will collect these bulky items on an appointment-only basis. Each stop will cost $10 for the first item and $5 for each additional item. Appliance pickup procedures are unchanged from the past. You must call the Solid Waste Division at 356-5180 ahead of time to make arrangements. There is an $18 charge for each appliance. You can save on pickup charges! To avoid paying the bulky waste fee, check to see if the item is in good usable condition. There are local social service agencies which can use items. such as furniture, as long as they are in good condition. A goal of the new bulky waste policy is to keep items out of the landfill which can be used/recycled by others, and thereby reduce the volume of what goes into the landfill. This goal, however, is no excuse for dumping your unusable refuse on local service agencies such ae Goodwill and The Salvation Army. Throwing away clean wood waste? Untreated wood waste can be put out for collection free of charge. This includes lumber which has not been treated in any way such as paint, stain. or waterproofing treatment. Place this lumber in bundles no larger than 18 inches in diameter, no longer than 48 inches. and no heavier than. 50 pounds. Nails should be removed. Untreated lumber and tree branches may be mixed in one bundle. Attention: Litterers beware. Antl-LItter Cleanup. A$100 minimum yard cleanup fee will be charged for refuse placed at the curb that is not propedy containerized for collection, or for bulky items that are not removed within a 72-hour period of time. Property owners will be notified prior to the City conducting a yard cleanup. -: other side for new recyc!ln g.lnformatlon. New.~ Weekly recycling collection Beginning March 4, 1996, curbside collection of recyclables will change from every other week to weekly. The recycling truck will serve your neighborhood the same day your refuse is picked up. You will no longer need to check your calendar to see if it's recycling week. This improved convenience will make it easier for you to participate in the recycling program. New; Containers provided to all residents In February 1996 the City will distribute standardized recycling containers to all residents. These containers will be easier for racycling crews to identify and handle. If you already participate in the recycling program with your own container(e), you may continue to use it along with the new container if you have a lot of recyclables. When you receive your new recycling container a sticker will be provided to place on your existing container in order to better identify it. The City would prefer that you use the new standardized container as your pdmary recycling container. Additional recycling containers may be purchased from the City. Paint and household battery recycling The City will have a collection day for paint and household batteries sometime in the spring of 1996. Please store these items until a date is set. Informational Meeting Dates and Places Four informational meetings wlll be held during February to answer any questions residents may have about the new refuse and recycling programs. Weber Elementary School, Community Room, February 5, 7:00 p.m. Grant Wood Elementary School, Media Room, February 7, 7:00 p.m. Letoroe Elementary School, February 12, 7:00 p.m. Iowa City Public Library, RoomA, February 20, 7:00 p.m. The February 20 meeting will be taped for future broadcast on Local Government Channel 4. QUESTIONS? Or need to make an appointment for b, lky item or appliance pickup? Call 356-5180, Monday thru Friday 8:00 AM to 5:00 PM. Notice to' m#ltl~4m!i'~.'..i~'..~lllng (5 or more ,nits) and University Heights Rosldmtts:~ ' .* ~?['~.~[~'i~:es'descrlbed in this newsletter DO NOT APPLY to you. ":~.~*