HomeMy WebLinkAbout2004-03-18 Info Packet~ CITY COUNCIL INFORMATION PACKET
CiTY OF iOWA CITY March 18, 2004
www.icgov.org
IP 1 City Council Meeting Schedule and Work Session Agendas
IP 2 Letter from City Manager to Jim Knapp: Response to Questions Addressed to
Planning Department and Council
IP 3 Memorandum from Parks and Recreation Director to City Manager: Scanlon Gym
Event
IP 4 Memorandum from Linda Severson, Coordinator JCCOG, to City Manager: Youth
Pre-Employment/Job Training Collaborative Grant - Status for FY05
IP 5 Letter from Amy Correia, Board President, Housing Trust Fund of Johnson County to
City Manager: Iowa Finance Authority Grant
IP 6 Iowa City Police Department Use of Force Report: February 2004
IP 7 Agenda Packet for: February 19, 2004 PATV Board of Directors Meeting
I PRELIMINARY/DRAFT MINUTES
IP 8 Senior Center Commission: February 17, 2004
IP 9 Human Rights Commission: February 24, 2004
IP 10 Parks and Recreation Commission: March 10, 2004
IP 11 Historic Preservation Commission: March 11,2004
City Council Meeting Schedule and
CITY OF IOWA CITY Work Session Agendas March 18, 2004
www.icgov.org
· MONDAY, APRIL 5 Emma J. Ha/vat Hall
6:30p Council Work Session
· Planning and Zoning Items
· Agenda Items
· Council Appointments
· Council Time
· League of Women Voters Presentation
· Council Laptop Use and Upgrade
· TUESDAY, APRIL 6 Emma J. Ha/vat Hall
7:00p Formal Council Meeting
· MONDAY, APRIL 19 Emma J. Ha/vat Hall
6:30p Council Work Session
· Planning and Zoning Items
· Agenda Items
· Council Appointments
· Council Time
· TUESDAY, APRIL 20 Emma J. Ha/vat Hall
7:00p Formal Council Meeting
TENTATIVE FUTURE MEETINGS AND AGENDAS
· MONDAY, MAY 3 Emma J. Ha/vat Hall
6:30p Council Work Session
Planning and Zoning Items
· Agenda Items
· Council Appointments
· Council Time
· TUESDAY, MAY 4 Emma J. Ha/vat Hall
7:00p Formal Council Meeting
Meeting dates/times/topics subject to change
FUTURE WORK SESSION ITEMS
Regulation of Downtown Dumpsters
03-18-04
IP2
March 11, 2004
Mr. Jim Knapp
528 Rundell St.
Iowa City, IA 52240
Dear Mr. Knapp:
I am answering your request to Ms. Franklin and the City Council in an email containing 58
questions/statements dated March 10.
Enclosed please find responses to your document requests. We have provided those
documents which we have in our files. With regard to your request for the Developer's financial
information, upon submission to the City, the Developer classified that information as proprietary
and confidential, requesting that it not be disseminated to the public. While that does not dictate
the character of the documents under Iowa's Open Records Law, per the terms of Iowa Code
§22.8(4), we are delaying, release of that information until Monday, March 22, 2004 to allow the
Developer the opportunity to seek an injunction preventing dissemination. Assuming no such
action is filed, the requested information will be available on that date.
The remaining questions/statements are such that they require speculation and attribution of
opinions and thoughts of other persons. I offer no response to those.
Sincerely,
City Manager
Cc: City Council
Karin Franklin
Eleanor M. Dilkes
mgdltrs/jknapp doc
410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 356-5000 · FAX (319) 356-5009
REDEVELOPERS' STATEMENT OF QUALIFICATIONS AND FINANCIAL RESPONSIBILITY
1. a. Name of Redeveloper: Michael S. Moen; Monica B. Mocn; and Marc B. Moen
b. Address and ZIP Code of Redeveloper:
Michael S. Moen
604 Locust, Suite 212
Des Moines, Iowa 50309
Morfica B. Moen
2239 CliflMew Way
Boise, Idaho 83702
Marc B. Moen
210 South Clinton Street, Apt. 601
Iowa City, Iowa 52240
c. Phone and fax number:
Mike Moen
Phone 800.235.0418
Fax 515.282.7813
Monica Moen
Phone 208.336.4099
Fax 208.345.3514 ~
Marc Moen
Phone 319.351.3900
Fax 319.338.2414
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2. The public land which the Redeveloper proposes to enter into a contract for, or understanding with respect to, the purchase for
private development purposes from the City of Iowa City, Iowa in the City of Iowa City, State of Iowa, is described as follows:
Disposition Parcel 64-1a
3. Is the Redeveloper a subsidiary of or affiliated with any other corporation or corporations or any other firm or firms?
[21 yes iil no
If yes, list each such corporation or firm by name and address, specify its relationship to the Redeveloper, and identify the
officers and directors or trustees common to the Redeveloper and such other corporation or firnx
4. a~ The financial condition of the Redeveloper, as of August 3, 2001, is as reflected in the attached financial statement.
(NOTE: In a separate envelope submitted with this statement are 10 copies of compiled financial staXements for Michael
Moen and Marc Moen showing the assets and the liabilities, including contingent liabilities, fully itemized in accordance
with accepted accounting standards. In addition 10 copies of Monica Moen's financial statement is included. Monica
Moen's and Marc Moen's real estate investment holdings are identical in all respects (i.e., each own identical shares).
Therefore, the compiled financial statement for Marc Moen would apply equally to Monica Moen with respect to all real
estate inve~h~uent. The financial data submitted in the separate envelope is confidential and/or proprietary and we
request that it remain confidential and not disseminated.)
b. Name and address of auditor or public accountant who prepared the compiled financial statement as noted in Section 4.a.
above: Gary Carison, 118 S. Clinton St., Iowa City, IA 52240; Roth & Company, P.C., 866 Walnut Street, Suite 1450,
Des Moines, Iowa 50309.
-32-
7. Names and addresses of bank references:
Firstar Bank, Bob Sierk, Iowa City, Iowa
Firstar Bank, Jeff Peters, Commercial Real Estate Lending, 201 W. Second St., Davenport, IA 52801
Iowa State Bank & Trust, Jeny Vanni, Iowa City, Iowa
Hills Bank & Trust, Brad Langguth, Iowa City, Iowa
8. a~ Has the Redeveloper or (if any) the parent corporation, or any subsidiary or affiliated corporation of Redeveloper of said
parent corporation, or any of the Redeveloper's officers or principal members, shareholders or investors, or other interested
parties (as listed in the responses to Items 5, 6, and 7 of the Redeveloper's Statement for Public Disclosure and referred to
herein as "principals of the Redeveloper") been adjudged bankrupt, either voluntary or involuntary, within the past 10 years?
121 yes [] no
If yes, give date, place and under what name.
b. Has the Redeveloper or anyone referenced to above as "principals of the Redeveloper" been indicted for or convicted of any
felony within the past ten years? ~ yes i21 no
If yes, give for each case (1) date, (2) charge, (3) place, (4) Court, and (5) actiofi taken. Attach any explanation deemed
necessary.
-33-
5. if funds for the developm~ are to he obtalned from sources other than the Redeveloper's own ~, a ~t °f~e
Redeveloper's plan for financing the as~uisition of the land and the redeveloplxgnt project:
Please refer to Section E at page 8 of this proposaL
6. Sour~ea aml amount of cash available to Redeveloper to meet equity requirements of the ProP°seal ~a~E:
By refinance of currently held real estate:
Source Market Value Mortgages or Liens
Cun-ently held Real Estate $22,495,000.00 $12,072,456.00
If yes, give date, place and under what name.
b. Has the Redeveloper or anyone referenced to above as "principals of the Redeveloper" been indicted for or convicted of any
felony within the past ten years? CI yes ~1 no
If yes, give for each case (1) date, (2) charge, (3) place, (4) Court, and (5) action taken. Attach any explanation deemed
necessary.
9. a. Undertakings, comparable to the proposed redevelopment work, which have been completed by the Redeveloper or any of
the principals of the Redeveloper, including idemification and brief description of each project and date of completion; and
r~mes and phone numbers of persons at the prior work project site that can verify the work.
Whiteway 2000 - 6-1/2 story building - Commercial main floor; residential at levels 2-6 (2 story lofls on 6th floor).
Completed August 2000.
Mike Hahn; McComas Lacina, phone 319.338.1125
Kevin Monson and Tim Schroeder, Neuman Monson Architects, Phone 319.338.7878
b. If the Redeveloper or any of the principals of the Redeveloper has ever been an employee, in a supervisory capacity, for
construction contractor or builder on undertakings comparable to the proposed redevelopment work, l~ame of such
employee, name and address of employer, title of position, and brief description of work:
N/A
-34-
10. If the Redeveloper or a parent corporation, a subsidiary, an affiliate, or a principal of the Redeveloper is to participate in the
development of the project as a construction contractor or builder:
N/A
a. Name and address of such contractor or builder:
b. Has such contractor or builder within the last 10 years ever failed to qualify as a responsible bidder, refused to enter into a
contract after an award has been made, or failed to complete a construction or development contract?
If yes, explain: ~1 yes ~ no
c. Total amount of construction or development work performed by such contractor or builder during the last three years:
$
General description of such work:
d. Construction contracts or developments now being performed by such contractor or builder:
Identification of
Contract or Development Location Amount Date to be Completed
e. Outstanding construction-contract bids of such contractor or builder:
Award Agency Amount Date Opened
I 1. Brief statement respecting equipment, experience, financial capacity, and other resources available to such contractor or builder
for the performance of the work involved in the redevelopment of the land, specifying particularly the qualifications of the
personnel, the nature of the equipment, the general experience of the contractor, and the experience of the personnel with similar
public/private development projects and/or working with public entities (such as cities).
N/A
12. Does any member of the governing body of the locality in which the Urban Renewal Area is situated or any other public official of
the locality, who exercises any functions or responsibilities in the reviews or approval of the carrying out of the project under
which the land covered by the Redeveloper's proposal is being made available, have any direct or indirect personal interest in the
Redeveloper or in the redevelopment or rehabilitation of the property upon the basis of such proposal? ~ yes lil no
If yes, explain.
13. Statements and other evidence of the Redeveloper's qnalifications and financial responSibility (other than the financial statement
referred to in Item 4a) are attached hereto and hereby made a part hereof as follows:
-36-
CERTIFICATION
We~, Michael S. Moen, Monica B. Moen and Marc B. Moen, certify that this Redeveloper's Statement of Q,~lifieations and Financial
the attached evidence of the Redeveloper's qualifications and financial responsibilit , including financial statements,
Respons~ility an~
: __ _ Dated: ~/ ~
Iowa City, Iowa 52240
3 ! 9.358.0400
2239 Cliffview Way
Boise, Idaho 83702
208.336.4099
this statement should be signed by the president and Secretary of the co~, logether ~ supporSt~ documentalYon ~at persons are
I lf lhe Redevetop~- is a corlx~a~o~ ...... · .... by one of ~s
autho~zed to en~er Y~o e mal estate bansec~on; ifan indi~du~ bySuch indiv~luel; if a pertnersh~' by °~ Of ~ ~' ff an ~ ~ ha~ a pm~t ~ ~'
chief officers having knowledge of the ~nencial slatu$ and quali~cafion$ of the Redevek~per.
2 peaalty for False CerffScaEon : SecEon 1~0 t , TiSe 18, of the U.S. Code, provides a fine and/or impt~sonmant of nof mom than fNe years, or both, ~' ~ and wt~t~y
mek~g or using any ~alse wt'it~g or document, knowing t~e same to cor~in any false, ficlffiou$ or fraudulent statement or entry in a matter wilh the Jut~oiclton of any Deparlrnent of the
United States.
-37-
PERSONNEL DATES
Monica Moen Hire Date 11/02/82
Resign 05/18/94
Karin Franklin Hire Date 05/19/80
03-18-04 I
'~Discover the Benefits
I I I Y 0 l: I 0 W A ~' I T Y
220 SOUTH GILBERT STREET PHONE (319) 356-5100
IOWA CITY IOWA 52240 1632 www.icgov.org FAX (319) 356-5487
March 12, 2004
TO: City Manager
FROM: Parks and Recreation Directo
RE: Scanlon Gym Event
As you are aware, Scanlon Gym has proven to be a fine addition to the City's inventory of recreational
facilities. There are occasional special events, however, about which you and the City Council may
not be aware. One such event, which might be of interest, took place the past two weekends.
The Iowa City Alliance Soccer Club sponsored a tournament that included 17 divisions for a variety of
ages, starting at under nine years of age and continuing through adult, both male and female; it
attracted 94 teams from 17 cities. Both courts were continuously used for approximately 36 hours
each weekend (Friday evening through Sunday night). The facility accommodated the event quite
nicely, and it was very well run by the Alliance organization. I was told they had to turn teams away,
and was asked when we will be expanding the facility. Although we're already wishing it were larger,
we continue to be pleased with the popularity and use of this facility, and it's always a pleasure to
serve as host for such events.
~3-18-04 ]
rr. l m e rn o
Date: March 17, 2004
To: City Manager
From: Linda Sever~n~°
Re: Youth Pre-Employment/Job Training Collaborative Grant; Status for FY05
In FY04, the City of Iowa City allocated $15,000 for job training for at-risk youth. The grant was
awarded to United Action for Youth and Goodwill Industries. Recruitment of youth that meet
eligibility was challenging, and program activities got off to a slow start. Since the first of the
year, UAY and Goodwill have met with staff from Mercer Park Aquatic Center and the Senior
High Alternative School to explain the Youthworks program and discuss referrals. Staff reported
a class of eight youth just completed the first segment of the program. There is a list of eleven
youth waiting to get into the program. Also, staff has made some adjustments in how the
program is carried out, e.g. the classroom section is now scheduled after every school day for a
week, replacing the original schedule of one day a week for four weeks. Also, there is a
practicum student this semester who is assigned specifically to Youthworks.
If the City Council decides to continue development of this program in FY05, my
recommendation is to continue the grant funding to UAY and Goodwill Industries. This will allow
us to take advantage of the momentum that has been started in 04, and hopefully develop the
program more fully.
Let me know if you would like this program included in the FY05 human service agency grant
contracts I will be preparing.
cc: Jeff Davidson, Executive Director
jccoghS/rr*~nVyeuth grant.dec
Housing Trust Fund of Johnson County
1700 South First Avenue, Suite 25B
Housing Trust Fund I0wa City, IA 52240
Iohnso~f County Office: 319.358.9212 Fax: 319.358.0053
BoardoFDirectors March 17, 2004 P~ / ~~'~J
Executive Co~: Steve A~ns, Ci~ M~er -- I ~ ,/
~ ~y ~, P~a~t Ci~ of Iowa Ci~
lo~a ~o~ Ag~n~
Dom~s~c Vio~e 410 E. W~hin~on
Iowa Ci~, Iowa 5~40
~ ~b ~on~, Fi~
Pn~t
S~ S~ 1~~ ~ De~ Steve:
~ L~ Wason, S*m~ On beh~f of ~e Hom~g Trust Fund of Johnson Coun~ Bo~d of Dire~o~, it is
Uni~ ~lowa my ple~ure to prohde you m& m update of pro~s to capit~&e &e Gnd.
FS G-C~us P~ning
~ you may r~, HTFJC applied to &e Iowa Finmce Au~ofi~'s (IFA) State
S~y Sm~mm, T~m~ Houshg Trust Fund. This State Housing Trust Fund w~ created during ~e 2003
Jonson Co~ Bo~
gS~so, le~slafive session, md 60% of ~nds ~e set-~ide specific~ly for loc~ housing ~st
~nds. On M~ch 3~a, &e IFA Bo~d voted to awed HTFJC &e m~imum ~ount
available to a geo~phic ~ea of our s&e - $200,000. More de~ls on &e ~t
Je~ ~&ony con,ct with IFA wi~ be fo~coming ~ a ~tee meeting is scheduled for M~ch
Uni~ glo~a 30m. I have apprised Doug Boo&roy of ~is awed, md w~l work wi& him
U~ ~ ~d P~n~ re~ding de~ of &e Ci~'s $20,000 match ~eement for ~ese ~nds.
Da~a B~m~e
C~ C~te Addifion~ly, on M~ch 5~ HTFJC or~ized a Johnson Coun~ ~nder's Luncheon.
The Fmnie Mae Iowa P~ership Office sponsored &e event md US Bmk hosted.
~b Bras
Bums ~ B~, L.C.. During &e luncheon, Bi~ Bur~r, US Bmk President md Jemne Miller, C~
Officer presented HTFJC wi~ a check for $15,000. Joe O'Hem of Fmnie Mae
Cfissy ~e~ renounced ~ek suppo~ of $5,000. ~FJC Operations Comiuee members w~l
She~ House
prohde follow-up to ~1 of~e lenders in a~end~ce, ~ well ~ &ose who were
M~ minis, ~fl~ unable to auend, to explore potenfi~ lender inves~ent in ~e Fund.
G~ lo~a Ci~ Houdng
Fe&ws~p ~e Iowa Ci~ Press-Citizen picked up our press-relies re~ding ~ese exciting
Pat Gu~d developmmm. I have a~ached a copy for you.
Communi~Mem~ A~n, ~mk you for your suppo~ of ~is ~ci~g venture. We ~e well on our way
Ste~ ~ng to be~n dis~bufion of ~nds by ~e end of the c~end~ ye~. I look fo~d to
lo~a ~ P~ng ~ confinu~g o~ p~emhip ~ ~e Ciw of Iowa Ciw to ensure success~l outcomes.
Phe~ ~ Tucke ~w Fire { ~
J~e Spe~ ~o=eia
Commun~ Membe Bo~d President
~e Sto~n
Commaniff Foun~n ~ CC: Doug Boo&roy
Jonson Cou~ Steve ~cMs
CITY
Local
Page 3A Page 3A
Thursday, March 4, 2004 Sunday, March 7, 2004
Iowa City Press. Citizen Iowa City Press-Citizen
Johnson County
Group gets Banker promotes
hoUsing money housing trust
U.S Bank President Bill
The Housing Trust Burger challenged his col-
. Fund of Johnson County leagues at a lender's lun-
was awarded $200,000 cheon Friday to h~vest in
Wednesday by the Iowa the Housing Trust lhmd of
Finance Authority. Johnson County by pre-
The Housing Tn~st sentJng the initiative with a
_ Fund of Johnson Coun~ $15,00~ check.
which anticipates distrib- Money raised for the
uting the funds later this fund will help leverage
_: year, is a recently estab- public and private dollars
lished non-profit organiza- to be distributed for affor~
tion that leverages public able housing activities in
, and private dollam for Johnson County. Fannie
affordable housing activi- Mae, the luncheon's sp~n-
Ues in the are;~
sor, pledged to contribute
The mission of the $5,000.
organization is to address The Housing Trust
the housing needs of low- Fund works to address the
income people by provid- housing needs of low-
irtg an innovative and flex- income people by provid-
ible source of funds to pro- lng funds that will produce
duce new and preserve and preserve affordable
existh~g affordable rental rental housing, promote
housing, promote home* homcownership, and SUlY
ownership and support pert homeless and lxansi-
homeles~ m~d transitiousl tional housing services.
housing services.
For hffom~ation about
the trust fund, c011
Maryann Dennis at 358-
9212.
USE OF FORCE REPORT February 2004
OFFICER DATE INC # INCIDENT FORCE USED
31 02-02-04 4-5807 Suicidal Subject The subject, who was in handcuffs at
UI ETC, had told the officer he was
suicidal. When the subject got out of
his bed and started banging his head on
a counter the officer grabbed his
shirt/coat and walked him back to his
bed.
13 02-06-04 4-6347 Fight Officers responded to a complaint of a
fight. When they arrived on scene the
subject fled, but was caught after a
short foot chase and directed to the
ground where he was handcuffed.
96 02-07-04 4-6772 Armed Subject Officers responded to a complaint of an
armed subject and were told that two
subjects were down. The officer drew
his weapon until the suspect weapon
was secured and the building was
searched.
21, 56 02-08-04 4-6920 Warrant An'est While searching a residence for a
wanted person the officer drew his side
arm. Upon locating the subject,
unclothed, in the bathroom the officer
ordered him out. While getting dressed
the subject became angry and resisted
the officer attempts to handcuffhim.
During the struggle the subject placed
the arresting officer in a headlock. A
second officer deployed a chemfical
agent after the subject disregarded
officer commands to stop resisting.
When the subject continued to resist
and aRempted to elbow the first officer
in the face, the second officer struck the
subject in the thigh with his baton. At
this point the subjeot cooperated and
was handcuffed.
23 02-16-04 4-8515 OWI The subject disregarded repeated
requests by the officer to step from his
vehicle. The subject was warned that
he would be sprayed with OC but still
refused to get out of he vehicle. After
the officer deployed a chemical agent
the subject still refused to comply and
was pulled from the vehicle and
OFFICER DATE INC # INCIDENT FORCE USED
handcuffed after briefly resisting. After
he was handcuffed the subject refused
to walk and was carried/dragged to the
patrol car.
58, 18 02-17-04 4-8606 Public Intoxication Officers arrested the subject for public
intoxication (possible drag use). The
subject actively resisted being
handcuffed and was directed to the
ground. While on the ground the
subject continued to resist and spit on
the officers. The officers deployed a
chemical agent, but it had not effect.
After being handcuffed the subject was
helped to his feet and walked to the
patrol car, at which point he again
actively resisted and spit on the
officers. The officers again deployed a
chemical agent and directed the subject
back to the ground. When the subject
calmed down he was placed in the
patrol car without further incident.
58 02-18-04 4-8765 Juvenile Run Away The juvenile subject was in a van with
2 older adult males. When the officer
attempted to speak with her she opened
the door and attempted to flee. The
Officer was able to grab her arm but
she pulled free and tripped over a curb.
The officer had to use a hands control
technique to place her hands behind her
back to hand cuffher. (returned to
mother)
60 02-20-04 4-9124 Injured Deer The officer used his side arm to
dispatch a deer that had been struck by
a vehicle.
51 02-21-04 4-9351 Disorderly House After being told he was under arrest the
subject refused to comply with officer
commands to place his hands behind
his back. The officer was able to get
one hand behind his back, but the
subject tensed up and refused to
comply with additional officer requests
that he place his other hand behind his
back. The officer used an active
counter measure and was able to gain
control of the subjects other hand to
handcuff him.
60 02-21-04 4-9486 Injured Aunnal The officer used his sidearm to dispatch
an injured squirrel.
OFFICER DATE INC # INCIDENT FORCE USED
9 02-22-04 4-9581 Fight Two subjects disregarded officer
commands to stop fighting. The officer
deployed a chemical agent and both
subjects stopped fighting.
38 02-22-04 4-9583 Fight While officers attempted to disperse a
crowd of people the subject refused to
leave and made verbal threats of
violence. When he continued to
disregard officer commands to leave
the officer told him he was under arrest.
The subject continued to be agitated so
the officer deployed a chemical agent
to prevent a physicaI confrontation
during the arrest. After being sprayed
the subject went to the ground and
complied with further officer requests.
18 02-23-04 4-9732 Welfare Check The subject, who had made threats of
suicide, refused officer requests to get
into the ambulance to go to the
hospital. The officer used a wrist come
along technique to walk the subject to
the ambulance.
60 02-24-04 4-10099 Injured Animal The officer used his sidearm to dispatch
an injured raccoon.
11, 51 02-29-04 4-11041 Domestic Assault Officers responded to a domestic in
which one of the parties was armed
with a knife. Upon arrival they could
hear a woman crying, but nobody
would open the door. The officers
drew their sidearms and then kicked the
door to gain entry. Upon entering the
residence they saw a male subject at the
top of the steps. When the subject
disregarded their commands to lay on
the floor they approached after noticing
he was not armed and directed him to
the floor.
6 02-29-04 4-11045 Armed Subject The officer responded to a fight in
which one of the subjects was said to
be armed with a gun. Upon arrival the
officer could hear loud yelling and a
woman crying. He knocked,
announced himself and entered the
residence with his side arm drawn. The
officer ordered the subjects to lay on
the floor until the area was secured.
AGENDA
PATV BOARD OF DIRECTORS MEETING
Thursday, February 19, 2004
7:00 pm
PATV - 206 Lafayette Street
1. Call meeting to order
2. Consent agenda
3. Finance Planning
4. Approval of February minutes
5. Old business
6. Short public announcements
7. New Business
8. Reports
i. ICTC
ii. Committees
1. Building & Grounds
2. Outreach & Fundraising
3. Search - Recommendation to Board
4. Refranchising
iii. Treasurer
iv. Management- Iowa Shares
9. Board announcements
10. Adjournment
If you have additional agenda items or cannot attend the meeting,
please contact Ren~ at 338-7035.
PATV, Board of Directors Meeting - Final Draft
Thursday, January 15, 2004
7:00 pm
PATV - 206 Lafayette Street
1. Call meeting to order: 7:15 pm
Present are Brad L., Jack F., Tom N., Carrie W., Phil P., Steve N. (John C. ardved later?.)
Search Committee representative present is Greg T.
2. Jack moves to appoint Teresa Seeberger to Board of Directors. Steve seconds. Accepted
unanimously.
3. Approval of December Minutes: Approved
4. Old Business: None presented
5. Short Public Announcements: None presented
6. New Business
a. Discussion of PATV guidelines, obscenity laws and legal responsibility. Public Access
Education Committee formed (Brad, Steve, Jack, Tom and Phil)
7. Reports
a. ICTC: None presented
b. Committees:
i. Buildings and grounds: No report
ii. Outreach & Fundraising: No report
c. Director's Search Committee: Have received 13 applications for the position and
selection process is underway.
d. Refranchising: None presented
e. Treasurer: Report presented
f. Manager:
i. Staff evaluations complete.
ii. Staff has discussed increasing value of volunteer hourly work. Board provided
input and issue will continue to be looked at.
iii. Iowa Shares: None presented
8. Announcements: None presented
9. Adjournment: 9:10 pm
MINUTES DRAFT
SENIOR CENTER COMMISSION
TUESDAY, FEBRUARY 17, 2004
MEMBERS PRESENT: Lori Benz, Jo Hensch, Jay Honohan, Betty Kelly,
Sarah Maiers, and Charity Rowley.
MEMBERS ABSENT: Nancy Wombacher
STAFF PRESENT: Michelle Buhman, Linda Kopping, Susan Rogusky
and Julie Seal.
GUESTS: Jim Ehrhardt, Diane Flemming, John Hudson,
Sandra Hudson, Dave Johansen, Jean Lloyd-
Jones, Lee McGovern, Penny Smith, Ted Smith,
Bill Gauger, Alvin Schroeder, Judy Williams,
Connie Benton-Wolfe.
CALL TO ORDER
MINUTES
Motion: To approve the January minutes as distributed. Kelly/Rowley. Motion
carried on a vote of 6-0.
PUBLIC DISCUSSION
None
PARTICIPATION IN THE JOHNSON COUNTY CULTURAL ALLIANCE- John Hudson,
Sandra Hudson
John Hudson and Sandra Hudson asked the Senior Center Commission to consider
approving the Center's membership in the Johnson County Cultural Alliance. They gave
an overview of the organization and identified the benefits of membership. They noted
that members in the Alliance are given an opportunity to buy a feature page on the
Cultural Alliance's website, Culturalcorridor.org.
Sandra Hudson reported that the Cultural Alliance has around fifty members that are
representative of the entire cultural community. She noted that the Alliance provides an
excellent venue for networking, collaboration, and free or Iow cost marketing
opportunities through such things as the Alliance's website, cooperative agreements
among members, and a quarterly calendar of events published and distributed by the
Press Citizen. The alliance holds monthly meetings and workshops focusing on
everything from how to write grants to marketing for non-profit organizations.
John Hudson gave a demonstration showing how to use the Culturalcorridor.org
website. He highlighted several of the site's features and showed how it can be
customized for each member organization.
The Hudsons reported that annual cost for joining the Johnson County Cultural Alliance
is $150.00. There is a one-time cost of $150.00 for use of the website.
Commissioners will discuss joining the Johnson County Cultural Alliance at the March
16, 2004 meeting.
MINUTES DRAFT
SENIOR CENTER COMMISSION
TUESDAY, FEBRUARY 17, 2004
NUTRITION PROGRAM OPERATIONAL EXPENSES- Connie Benton Wolfe
Connie Benton Wolfe, Executive Director at Elder Services Inc, provided a brief history
of the nutrition program and noted that Elder Services began managing the program in
January 2002. The Senior Center is the primary site for congregate meals with satellite
sites throughout Johnson County. The Meals On Wheels program has been growing
rapidly in the past few years. Funding for the nutrition program comes from the Older
Americans Act, Medicaid waiver program, and participant donations.
Kelly asked if the Nutrition Program would continue to see an increase in costs for staff
and food. Benton Wolfe responded that the food costs are increasing due to the new
regulations in the types of food served.
Honohan proposed forming a committee to investigate new possibilities for generating
revenue or securing funding to suppod the operational costs of the program. As an
alternative, Kopping and Benton Wolfe volunteered to meet and discuss some
possibilities for collaboratively generating new revenue. A report will be given to the
Commission at the March meeting.
MEMBERSHIP DRIVE COMMITTEE REPORT- Benz
Benz reported that the committee met to discuss ways to increase Center membership.
The Committee identified both short and long-term approaches for generating interest in
the Center. One short-term goal is to increase community awareness of the Center
through intensive promotion of selected programs that are open to the public. For
instance, the Committee recommends asking one or more of the area grocery stores to
become a partner in some of the 100-Year Anniversary programming scheduled for this
year. Specifically, the Center could develop and produce promotional flyers identifying a
particular grocery store as a major sponsor. In return the grocery store would distribute
the flyers in grocery sacks.
In addition the Center will begin a Share the Fun Membership Drive in March. This
approached is based on the notion that our current members are our best advocates to
bring in new members. The details of this membership drive can be found in the March
Post.
MODEL RAILROADING CLUB REQUEST FOR SPACE- Ted Smith and Penny Smith
The newly formed Model Railroading Club would like to construct a model railroad layout
in a dedicated space at the Center. Smith showed a short video in order to give
Commissioners an idea of what kind of layout they imagine creating at the Center. Smith
detailed the process of creating and constructing the layout. Smith and several of the
visitors who are interested in this project stressed that this project would be of interest to
people of all ages.
The Commission asked the Railroading Club to: 1) develop a timeline for the use of the
space; 2) identify the minimum amount of space needed to satisfy their needs; and 3)
describe how the space would be secured. A committee comprised of Kelly, Kopping,
Maiers, Rowley, and Smith agreed to meet and discuss the details of this project. They
will provide a recommendation to the Commission in March.
MINUTES DRAFT
SENIOR CENTER COMMISSION
TUESDAY, FEBRUARY 17, 2004
DISCUSSION OF THE PARTICIPATION IN THE COMMUNITY FOUNDATION OF
JOHNSON COUNTY, IA. Honohan/Kopping
Honohan reported that the resolution authorizing the Commission to spend money out of
the gift fund might need to be amended by the Iowa City Council in order to transfer
funds into the Iowa City Seniors Fund Inc., an Iowa non-profit corporation.
Motion: Recommend the Iowa City Council approve the Articles and by-laws
creating the Iowa City Seniors Fund and to amend the Gift Fund Resolution to
allow gift fund money be used as a start-up donation to the iowa City Seniors
Fund. Rowley/Maiers Vote carried 6-0,
Commissioners recommended small changes be made to the by-laws and Articles
governing the Iowa City Seniors Fund Inc.
SENIOR CENTER UPDATE
Operations- Kopping
Kopping reviewed a request submitted by Bob Welsh asking the Commission to approve
a $500 contribution from the Gift Fund to support printing and mailing costs associated
with the second half of a community assessment of services for seniors in Johnson
County. Kopping noted that Welsh represented a large group of area service providers
who have been involved with the development and implementation of both segments of
this comprehensive survey and recommended that the Commission vote to approve
Welsh's request for $500. A copy of Welsh's request was distributed in the Commission
packet for this meeting.
Motion: to contribute up to and including $500 of gift money for the Community
Assessment survey project. Rowley/Hensch Vote carried 6-0.
Benz suggested that funds be solicited from other groups who would benefit from the
results of this project.
Amendment: to contribute $250 of gift fund money for the Community
Assessment survey project. Benz/Maiers Amendment failed on a vote of 3-3.
Benz, Kelly and Maiers in favor, Hensch, Honohan and Rowley opposed.
Amendment: to recommend that the Community Assessment group solicit
financial support from other sources that have a stake in these findings, such as
the Realtor Builders, Chamber of Commerce, Iowa City Planning Department and
Iowa City Transit.
Kelly-Benz. Amendment carried on a vote of 6-0.
The above approved motion: to contribute up to and including $500 of gift money
for the Community Assessment survey project with a recommendation that the
Community Assessment group solicit financial support from other sources that
have a stake in these findings, such as the Realtor Builders, Chamber of
Commerce, Iowa City Planning Department and Iowa City Transit.
MINUTES DRAFT
SENIOR CENTER COMMISSION
TUESDAY, FEBRUARY 17, 2004
Programs- Seal
Seal distributed a list of classes that started in January and February and provided an
overview of classes starting in March. While class registration for the spring semester
has been high, once again the evening classes have not been particularly successful.
The Curriculum Committee will be looking in to this situation.
Volunteers- Rogusky
Rogusky reported that the activity groups are growing and described 31ans for future
programming.
Membership and Fundraising-Buhman
Buhman reported that as of February 17, 2004 768 people have re( istered as Senior
Center members. $5,049.50 in donations have been collected for the Operational
Budget.
COMMISSION DISCUSSION
Motion to adjourn. Motion carried on a vote of 6-0. Hensch/Benz
MINUTES - DRAFT
IOWA CITY HUMAN RIGHTS COMMISSION
EMMA HARVAT HALL
410 E. Washington St.
Tuesday, February 24, 2004
7:00 p.m.
MEMBERS PRESENT: Lisa Beckmann, Jim McCue, Catherine Fribley, Billie Townsend, Paul
Retish, Geoff Wilming, David Shorr
MEMBERS ABSENT: Rick Spooner (resigned), Valerie Garr
STAFF MEMBERS: Heather Shank'
1. CALL TO ORDER: Meeting called to order at 7:00 p.m.
2. APPROVAL OF MINUTES: Beckmann announced that Rick Spooner resigned today effective
immediately. Beckmann asked for changes and/or corrections in the January minutes.
Wilming corrected his introduction (Item 3) stating that he had been a volunteer for three years
for RVAP, not the last three years. Motion to approve minutes as amended by Retish and
second by Townsend. Motion passed unanimously.
3. RECOMMENDATION TO COUNCIL: None
4. CASE SUMMARY READING: Beckmann said that the Commission would review closed
cases only once a month at the beginning of the Commission meeting. Beckmann added that
the cases couldn't be discussed among the Commission members. Only general comments
can be made like, "there appears to be an increasing number of racial harassment cases in
town," because the information in the summary is still confidential even though the case is
closed. The purpose is to educate the Commission and develop programs based on needs
identified through the summaries. Beckmann asked Shank to label the cases as probable
cause or no probable cause so that the Commission can identify the differences between the
findings.
5. DEFFERED VOTE FOR VICE CHAIR: Shank stated that her boss, Dale Helling, said that to
make it official she needed to include, 'voting for the chairperson' on the next agenda.
Beckmann stated that the vote for Vice Chair would take place at this meeting and the formal
vote for the Chairperson would take place next month. Beckmann opened the floor for
nominations for Vice Chair. Townsend nominated David Shorr, seconded by McCue. Retish
nominated by Beckmann, seconded by Shorr. Motion made to close nominations by McCue
and seconded by Fribley. Beckmann asked for a show of hands. Vote was four for Shorr and
three for Retish. Short was announced as new Vice Chair.
6. NEW BUSINESS:
a. Video-Get Real: Initially deferred until end of meeting but it ultimately was not shown.
Shank indicated she would watch it and give the Commissioners a report next month.
b. Letter re: Proposed Constitutional Amendment: Beckmann stated that she had been
approached by citizens to possibly write a letter concerning the Commission's stance on the
proposed constitutional amendments in the State of Iowa and the United States Congress
banning same sex marriages. Beckmann said that she would be willing to write this letter and
address it to Chuck Gibbs, the governor, etc. Wilming asked it if was common to take a stance
on issues such as these. Beckmann said that we had in the past. Fribley suggested a letter to
the editor and added that she would support such a letter. The letter could be written to the
majority leader of both sides of the legislature. An article in the paper was also suggested.
Fribley also offered her assistance in drafting the documents. Beckmann said that the
downside she sees is that the letter and article would be coming from Iowa City. She is not
sure how much impact it would have in the rest of the state. Retish wondered what exactly
the Commission was being asked to write. Beckmann explained that there are four bills of
legislation, two in the house, and two in the senate and they are similar to each other. The first
bill is to change the constitution in the State of Iowa to ban same sex marriages. The second
is to support a constitutional amendment to the United States constitution banning same sex
marriages. Beckmann said that she was approached with the idea that the Commission
should disagree with that. She added that the bills have now been merged for purposes of
discussion. Beckmann asked Commission members whether they wanted to take a stand and
if so, does the Commission want to take a public stand. Retish said that he would like to go
further with the discussion. He is disgusted by the concept of the bill and feels that it is an anti-
civil rights item and that it's a fundamental issue in America. He hopes that someone will
mention the fact that separate but equal, is not equal. But more importantly, according to
Retish, is the fact that one of the parties is using this issue to get votes because the other party
has already taken a stance on it. Shorr agrees and stated that time is of the essence to do
something. Beckmann called for a motion to take action. Fribley made a motion that the
Commission write a letter setting forth the Commission's opposition to any constitutional
amendment banning same sex marriage, as it would perpetually discriminate against gays and
lesbians. Motion seconded by Wilming. Motion passed. Beckmann stated that she would
write the letter and Retish agreed to provide feedback and review. In addition, Beckmann with
the assistance of Fribley will draft an article.
7. OLD BUSINESS:
a. Human Rights Breakfast-Nomination for-Revisions: Beckmann has made some
revisions in the nomination form, including the nominee job title/description and it asks that
support letters not be send in for the nominee because they were repetitive and not helpful.
Retish said that it was hard to differentiate between persons that were going above and
beyond to assist others and persons that were just doing their job well, with exception of the
service organization award.
b. Muslim Youth Camp - Shorr reported that he sent a letter to Bill Aossey and he and
staff from the camp accepted the invitation to speak to the Commission. Aossey indicated that
they were glad the Commission was providing an opportunity for them to talk about the camp.
Shorr requested that the item be put at the top of the agenda. Shorr indicated to Aossey that
the Commission was interested in knowing whether he and members of his staff were being
treated well or victims of stereotyping and/or negative images by the greater Iowa City area.
Shorr informed Aossey that he was inviting him to a public meeting that is very informal.
Beckmann asked Shorr if they clearly understood that this meeting is for our education and for
us to become a possible resource to them? Shorr said that he had tried to make that clear, but
at the same time, Shorr stated that the Commission had a distinct interest in how they have
been treated by the community.
c. GLBT Task Force "Making Our Schools Safe for GLBT Youth" - Shank said that
the program went very well. The audience was large. Retish expressed his frustration that
public forums were generally talk and no action. In this case, the two students on the panel
were "directly on target" talking about what it is like to be overtly part of a minority group
(African American) that happens to be gay. Retish's vision of improving things is through
action. He commended the students on the panel and thought they did a very good job, but
felt the professionals were a bit wordy. Less talk and more action would be better. Shank
stated that if one school would institute Dr. Oleweus's anti-bullying program, she has no doubt
that the bullying incidents will decrease and the rest of the schools will follow suit. Shank
indicated that she has a teacher contact at West High school. Fribley reported that there is
currently new legislation being drafted around anti-bullying curricula that would be mandated in
all Iowa schools. Shank thought that she and Retish could get together with Lauren Reese
and explain the proposal to her. Beckmann offered the suggestion to invite the teachers to a
meeting as a show of support. Shank added that the program should start at the junior high
where the bullying peaks.
d. International Women's History Month-Idea for program: Garr is not present to give
report. Shank asked if the Commission wanted to co-sponsor the International Women's Day
Celebration on March 8, organized by the United Nations Association - Iowa Division?
Beckmann moved to sponsor the event, motion seconded by Shorr. Motion passed.
e. Youth Awards - school newspapers: Beckmann announced that she had contacted
Girl Scouts of America and they will distribute the nomination forms and her contact would also
get in touch with the Boy Scouts group and pass the forms out. Retish asked how many
nominations the Commission has received? Shank said that nine nominations have been
submitted. Shank added that she was contacted by a teacher at Lucas that was interested and
she sent her forms. Shank has also contacted the journalism teacher at West High School to
see if notice could be placed in the school newspaper. The announcement will be in the paper
on April 16th, due to the fact that no paper is published in March because of spring break.
Beckmann said that she would put out a letter to the editor the end of February, early March
and will go in the Daily Iowan, Press Citizen and The Gazette. Shank will contact Mayor
Lehman and see if he can be at ceremony and Shank will order food. Townsend indicated that
the Commission needed to plan the program now and Beckmann asked her if she would be
willing to do so with assistance from Shank and Beckmann? Discussion was held about
possibly starting the meeting early.
f. Cultural Diversity Day -Sunday February 29th: Beckmann announced the work shifts
and the Commissioners assigned to those shifts as well as the duties involved with sitting at
the Human Rights table.
g. Educational Outreach: Beckmann stated that this item would stay on the agenda so
the Commission can try and come up with ideas for educational outreach. Townsend said that
the Commission was doing this, i.e. contacting teachers, etc. Beckmann wants the
Commission to do more than just co-sponsoring events. She urged fellow members to find a
passion and the Commission would provide financial support: advertisements and staffing.
Beckmann then opened the floor to any discussion on how the members would like to see the
Commission work, changes, what it would like to see in the future. Townsend stated that she
would like to address the current issue on campus, the hate crime rally (Feb 25th). Townsend
also mentioned that there was another incident at Damn Hall, and that we need to do more
things to educate in this area. Beckmann suggested putting educational commercials on the
public access channel supported by the Commission. Fribley felt that there is an increase in
general of incidents of this type.
Guest Andrea Parker of the University of Iowa Asian American Coalition said that they are
pushing for educational programs during orientation for students about hate crimes and
diversity education. Beckmann said that it would be groat if a Commission member could
attend an orientation session. Townsend suggested that Garr could possibly help out since
she works in the admissions office. Beckmann asked for this to be on next month's agenda.
Shorr said that thero are a lot of discussions that occur in the dorms/common rooms and that
that might be a possible avenue to pursue. Retish said that we shouldn't make the assumption
that the perpetrators are university students. Retish also felt that it's a city issue that needs to
be addressed and that there is possibly a sense of disbelief in the community that this could be
part of the atmosphere in Iowa City. Shank said that it's a form of "adult" bullying. Retish
added that it is the behavior associated with drinking and the issue should be about the
behavior instead of zeroing in on what age people should be allowed to drink, etc. Townsend
said there really isn't a place for students to just socialize without alcohol being served.
Beckmann asked that this be added to next month's agenda as community violence.
8. REPORTS OF THE COMMISSIONERS:
Retish: stated that he had some concern about Mai Gibson's new movie "The Passion and the
Christ" and this movie could possibly result in events like the ones discussed earlier, similar
things that we just discussed, and in the culture we live in today it could be used as an excuse
to spark more violence against others.
Fribley: No report
Shorr: He announced that he is the Commission's representative on the U of I Human
Rights Center Executive Board. He added that the center recently completed the Child Labor
curriculum and the international database legislation relating to child labor around the world.
While the Center still has work in this aro, what it has accomplished is a milestone. Short said
that they have recently been given new funding for three years to support key infrastructure
and staff, and that there was the promise of additional funding. Shorr also mentioned that at
the last meeting someone offered that Iowa City could become a human rights city.
Geoff: He is concerned about the school watch lists for the program "No Child Left
Behind." He said that Southeast Junior High was on the list and said that they have a lot of
children with disabilities. He felt that it was strange that Iowa City schools are listed when they
are trying to provide educational opportunities to as many people as possible. He also asked if
the Hate Act Rapid Response team was still active?. Shank said yes and that she would put
him in touch with the group.
Townsend: No report
McCue: He spoke of a group in Chicago-Right to Housing and said that the religious
communities have been providing overflow shelters to the community and that it was going
wetl. He added that there are still homeless people that are not provided for, but it's improving.
Shank: Shank brought up a comment made by the head of education that the teacher's
union was a terrorist organization. She also added that there is an apartment complex in Iowa
City where residents have been complaining about the homeless sleeping in the parking
garage and frightening the tenants and she said that there has been some discussion about
how to handle the situation. McCue said that the site for the new homeless shelter is still
undecided.
Beckmann: Beckmann commended McCue on his letter to the editor. She also mentioned
an AP article in regard to the violence in Haiti. The White House's response was to condemn
the rebel movement and it said, "change through violence is unacceptable." Beckmann also
said that she and her partner would go to the County Recorder's office and request a marriage
license along with many others knowing that they will be denied. She said that the media
would be there and they want as many people as possible.
Retish thinks that we may need a more balanced Commission, including those that don't view
things as we do. He said that we would make more progress if we knew what other people are
thinking and they might have more of an impact in change. Discussion was held on the variety
of Commission members, gay marriages, etc. Fribley suggested creating round table
discussion groups. Beckmann would like to invite someone to a Commission meeting with a
different viewpoint on this issue.
9. STATUS OF CASES: Fine
'10. ADJOURNMENT: Motion made to adjourn made by Fribley, second by Townsend. Motion
Passed. Meeting closed at 9:00 p.m.
DRAFT
MINUTES
PARKS AND RECREATION COMMISSION
MARCH 10, 2004
MEMBERS PRESENT: David Fleener, Craig Gustaveson, Judith Klink, Margaret Loomer, Nancy
Ostrognai, Matt Pacha, Sarah Walz, John Westefeld
STAFF PRESENT: Mike Moran, Terry Robinson, Terry Trueblood
FORMAL ACTION TAKEN
Moved by Gustaveson, seconded bv Walz~ to approve the February 11, 2004 minutes as written.
Unanimous.
RECOMMENDATIONS TO CITY COUNCIL
Moved by Walz~ seconded by Ostrognai, to recommend acceptance of Outlot A of the General
Quarters Subdivision to satisfy the Neighborhood Open Space requirement~ with a provision that it
include a hard-surface pedestrian connection from Sherman Drive to the existing South Sycamore
Trail. Unanimous.
GENERAL QUARTERS SUBDMSION
Trueblood noted the location of the subdivision, which is off Sycamore Street adjacent to thc South
Sycamore Greenspace and Trail. The proposed preliminary plat identifies for dedication two small outlots
(labeled Outlot A) immediately adjacent to the city-owned greenspace. Pacha asked about maintenance;
Tmeblood noted it would be low maintenance, with wetland plantings. Klink asked if the Sycamore Trail is
in place; Traeblood noted it is. She asked if there could be a connection from the existing trail to the street
allowing easy access to the trail. It appears the preliminary plat includes access. Moved by Walz~
seconded by Ostrognai, to recommend acceptance of Outlot A of the General Quarters Subdivision to
satisfy the Neighborhood Open Space requirement, with a provision that it include a hard-surface
pedestrian connection from Sherman Drive to the existing South Sycamore Trail. Unanimous.
LOW INCOME POLICY
A status report of the number of discounts a~varded to date for FY04 was provided to the commission. Staff
feels changes need to be made to the existing program. Currently the program is largely based on the honor
system. Since 1991, staff has randomly audited approximately one percent and of those, but most have
provided proof of income. Tmeblood reported other city departments had a similar honor system, but now
require written documentation. Trueblood reviewed the various requirements of other city departments.
For example, the Transit Department issues a card to the applicant once they have provided proof of
income. Gustaveson stated it would make sense for the City to have a uniform policy, where a card is
issued that can be used for qualified city services. Tmeblood stated a number of years ago the City
considered this, but due to the different requirements it ~vas not possible. Part of the problem had to do with
federally funded program requirements that other departments did not have. Pacha suggested reciprocating
agreements ~vith other city divisions. Staff will continue to investigate the various options and place this
item on next month's agenda.
CITY HIGH BASEBALL AT MERCER PARK
Tmeblood reported that City High School would like to relocate their baseball program to Mercer Park,
preferably on a permanent basis, due to the school's building expansion. Staff has been working with both
Parks and Recreation Commission
March 10, 2004
Page 2 of 4
Babe Ruth and School representatives to determine if it would be possible. It appears, with small
compromises on both parts, that it is workable. He stated the high school will need better lighting and
different dimensions; they are willing to pay for changes, currently estimated to cost $150,000. Staff met
with school officials and suggested that major changes should be delayed until we try this for one season;
they have tentatively concurred. Westefeld asked if this also included practices; Trueblood noted practices
will be held before Babe Ruth games begin. Trueblood stated another meeting is scheduled with the City
High Athletic Director and their baseball coach. Westefeld asked if City High's use would start this season;
Trueblood noted it would. He also noted Babe Ruth numbers are down, which makes scheduling easier.
When their numbers go back up it will make scheduling more difficult.
SAND HILL ESTATES (SAND PRAIRIE)
Tmeblood reported according to the Sand Prairie group Southgate Development has different opinions as to
what the developer agreed to. There are two key issues: 1) The Sand Prairie group wanted permission to
inventory the entire site and to do a "plant rescue". At this time, it is unsure whether Southgate will allow it.
They feel if the group finds plants that are endangered, the group will try to stop the project. 2) The bum
issue - Southgate preliminary indicated they would allow one burn prior to the time they begin construction
and no more until the last house is sold, which is not acceptable for proper maintenance. Staff has met with
the consultant doing the management plan who feels it is necessary to conduct a bum every year or every
other year. Tmeblood indicated he checked with other consultants who feel conducting a burn once every
three to five years would be sufficient. The next step is for city representatives to meet with Southgate
Development to find a middle ground on the burning issue. Walz referred to a subdivision outside of
Chicago where they manage the land through burning. It is an effective program working with the
homeowners. She felt it might be worthwhile to investigate a similar stewardship program. Tmeblood
indicated he would check with Amy Bouska, who had information on this community. Klink stated she
certainly hopes the issues can be resolved in a way that will protect this fragile prairie.
DOG PARK
A copy of an update memo provided to the City Manager was part of the packet. The three locations
currently being considered are: the landfill property (40-acre parcel just west of the landfill, off Kansas
Avenue), Scott Park (10-15 acres in the south end of the park), and the Peninsula Parkland (two potential
sites--one in the northeast section, 8-12 acres, and one in the central portion, 10-13 acres). Trueblood noted
the Johnson County DogPAC Board of Directors has not yet determined its number one priority.
Gustaveson noted the group would be meeting Thursday, March 11. Klink asked if the group chooses a
smaller site, would it still have a trail through it for people to use. Tmeblood noted the proposal for the
landfill site was to put a trail around and within the area, but the group has not discussed this aspect of the
design relative to the other sites. Klink stated she favored the off-leash recreational concept, which will
benefit more people and be generally more attractive. Staffwill continue to keep the commission posted.
ALCOHOL IN THE PARKS
Trueblood stated the ordinance written by the City Attorney included the under 19 years/10 p.m. role with
an exception for Riverside Theatre, which would allow those under 19 years to stay for the entire
performance. The City Council felt the exception should not be solely for Riverside Theatre. The City
Attorney feels the 19-under exception would not be possible in the downtown area around other drinking
establishments. Tmeblood noted that Riverside Theatre may have to walk away from the proposal if this
can't be resolved because at least 20 percent of their patrons are under 19 years of age. The City Attorney is
Parks and Recreation Commission
March 10, 2004
Page 3 of 4
considering a rewrite of the ordinance to include the exception in the parks, but not anywhere outside of a
park.
COMMISSION TIME
Judith Klink shared photos taken from the Waterworks Prairie Park prairie seeding conducted in December.
She stated she attended the Environmental Advocates' Prairie Preview, which was very enthusiastically
received by over 300 attendees. There were many booths where she picked up very interesting and helpful
information. She shared a card about garlic mustard. She also stated the department's plans for the Spring
Break Festival sounded like an exciting program.
Margaret Loomer reported she attended IPRA's community forum on building aquatic centers and
altemative funding, both of which were very interesting. The person who presented the alternative funding
was from Des Moines. He mentioned donation boxes at each park and when supporting an event connected
to the city getting room rebates from hotels.
John Westefeld stated staff did an excellent job ~vith the recent indoor soccer tournament sponsored by the
Alliance Soccer Club at Scanlon Gymnasium. It was a very large event, which had 90+ teams, and he heard
many compliments about the facility. Pacha stated he continues to be impressed with the utilization of the
Mercer Park Aquatic Center/Scanlon Gymnasium.
CHAIR'S REPORT
Pacha asked if there were any objections to moving the April meeting to Tuesday, April 13; hearing no
objections, the meeting was rescheduled.
DIRECTOR'S REPORT
Trueblood reported on the following:
Asphalt Resurfacing Program. Several park parking lots and part of the roadways in Oakland Cemetery
will be done this year.
Indoor Soccer Facility. Doug Ginsberg, Iowa City Kickers board member, contacted staff and stated he
would take the initiative to get the various soccer groups together to discuss a joint indoor soccer facility.
Reduced Pool Hours. The swimming pool at the Recreation Division will operate on reduced hours over
spring break, which is directly attributable to the new temporary employee restrictions. He also noted Dirk
Wilkin, the new Aquatic Program Supervisor, is doing a good job hiring new people. An Assistant City
Attorney is investigating case law that can be used to consider the summer season separate from a year-
round facility, and a possible meeting with union representatives is still pending.
New Park Hours. Park hours for the Waterworks Prairie Park, Peninsula Parkland, Ryersons Woods and
Hickory Hill Park have been changed to one half hour before sunrise to one half hour after sunset. People
will still be allowed to use the shelters in Hickory Hill Park beyond these hours as long as they have a
shelter permit.
Parks and Recreation Comnnssion
March 10, 2004
Page 4 of 4
Miller/Orchard Parkland. The name for the parkland is officially Benton Hill Park. Public Art funding
may be utilized to design the entryway.
Mormon Trek Medians. The commission was provided with various e-mails re the maintenance of the
medians. Complaints have been received that the medians appear "unkempt". The prairie grass will be
narrowed, with a mowable grass strip around the outside. Klink stated the medians were beautiful, and felt
it was part of educating the eyes to something a little bit different.
40th Annivesar¥. The 40th anniversary of the Recreation Center will occur in October. Staff will be
planning some special events to commemorate it.
Temporary Employees. The proposed wage increase for lifeguards and pool managers has been approved
and will begin with the summer season. Also, approved was the conversion of 2,080 hours budgeted for
temporary pool managers into two permanent part-time "pool assistants."
Waterworks Prairie Park. Bids will be going out for the prairie seeding, with plans to have as much of
the area planted as possible. Staffanticipates 100 acres or more will be planted by this spring.
Hospice Proposal. Hospice is proposing a small, less than one-half ace, "meditation area" in Waterworks
Prairie Park. Tentative plans are for a circular area with two to three benches around it and a colorful
wildflower mix in the center.
ADJOURNMENT
The meeting adjourned at 6:20 p.m.
MINUTES Preliminar
HISTORIC PRESERVATION COMMISSION
MARCH 11,2004-7:00P.M. IPll
EMMA J. HARVAT HALL
MEMBERS PRESENT: Richard Carlson, James Enloe, Michael Gunn, Michael Maharry, Mark McCallum,
Jim Ponto, Amy Smothers, Paul Sueppel, Tim Weitzel
MEMBERS ABSENT: None
STAFF PRESENT: Shelley McCafferty
OTHERS PRESENT: Michael Brennan, Eisa Feddersen
CALL TO ORDER: Chairperson Maharry called the meeting to order at 7:03 p.m.
PUBLIC DISCUSSION OF ANY ITEM NOT ON THE AGENDA:
None
CERTIFICATES OF APPROPRIATENESS:
223 South Dodqe.
McCafferty said this application concerns the replacement of two windows; a double casement and a
single casement. She showed photographs of the windows, both of which are on the first floor.
Feddersen said she is the house administrator for the property. McCafferty said the casement windows
have divided-lights and swing out with screens that swing in. She said the hardware is broken on the
windows, and they are drafty. McCafferty said the bedroom window openings are 20 inches wide. She
said that if the window is replaced, HIS would require that the mullion be removed to provide enough
space for egress.
McCafferty said the applicant has proposed two options for the double window: one would replace the
window with a casement window and a fixed window of two different sizes, and the other would replace it
with a French casement with both sashes open out, one large screen, and no mullion. Fedderson
provided information about the French casement proposal and said replacing the windows would make
the windows easier to operate.
McCafferty said she has spoken with Eisa about a third option; having contractor Phil Douglas, who
rehebs old windows, to repair the existing windows and provide new hardware. Eisa said she is
concerned about having to open the screens to open the windows. Enloe said that window screens are
really not the Commission's purview. McCafferty agreed but said she was looking at the screen issue,
because it would be beneficial to solve the entire problem here.
Maharry said there are therefore three different proposals for replacement of the double window.
McCafferty said the Commission could defer this application and wait until there is information about
repairing the window. She said if Feddersen decides to repair the windows, a permit would not be
needed, and her application could be withdrawn. Feddersen said she would like to meet with Douglas
regarding the windows, but that would not affect her desire to replace these two. She said she is willing to
consider and get estimates to see what the repair person has to offer but would like to see this application
approved.
Sueppel said that if the new window would meet egress requirements, he would not have a problem with
it. McCafferty commented that the mullions are a fairly significant feature of the house fenestration.
Sueppel agreed but said the City is requiring compliance with egress requirements. Weitzel pointed out
that the City only requires compliance if the windows are being replaced.
MOTION: Sueppel moved to approve the application for the replacement of two casement
windows, with the double window to be a French casement window per the information provided
by the applicant. Ponto seconded the motion.
Historic Preservation Commission
March 11,2004 - 7:00 P.M.
Page 2
Weitzel said that as long as the original window is still there, it is nice to preserve it if possible. He said
that might not be possible in this case. Ponto said that, independent of whether the window is repairable,
the residents would want adequate egress in the event of a fire. McCallum said he agreed with Ponto's
comments.
Carlson stated that it would be a major change to take out the mullion. Carlson said the egress is a
separate issue, and it is not intended for the Commission to consider the egress. He said that for
purposes of this project, he would vote against the replacement windows and, if possible, would like to
see the windows repaired and the mullion kept.
Enloe said he agreed with some of Carlson's comments. He said egress is not the concern of the
Commission; historic preservation is the Commission's purview..
McCafferty said the guidelines recommend preservation of historic windows and discourage the
installation of modern-type windows. She said the issue is the mullion, which is not addressed in the
guidelines. Weitzel said the Secretary of the Interior Standards recommend against retrofitting and favor
repair and maintenance.
Gunn said the Commission has approved all sorts of egress windows in the past. Enloe agreed that an
egress window should be allowed for safety purposes and for that reason, he would not vote against the
French casement window.
The motion carried on a vote of 7-2~ with Carlson and Smothers votin.q no.
1037 Washinqton Street.
Maharry said that since he owns this property, it would be a conflict of interest for him to chair the
meeting. He turned the chairmanship over to Carlson.
McCafferty said that Maharry is rehabilitating the house at 1037 Washington Street. She said there are
two issues with regard to the application. McCafferty said that Maharry would like to change the window
in the kitchen at the back of the house to raise the sill so that a counter could be added below it. She said
the current window is a vinyl window that is broken. McCafferty said the application to swap the kitchen
window with the window from the second floor has been amended. The applicant plans to keep the
second floor window and replace the kitchen window wood double-hung. The sill of this window would be
raised to at least 3 feet, 4 inches.
McCafferty said the second issue is the removal of the porch that is a nonhistoric addition. She said the
door opens in to the stairway. Maharry added that the current landing is unsafe and that he plans to fill in
the door using lap siding to match the original wood siding. He said that to return the house to a usable
state he will need to add counter space in the kitchen.
Maharry stated that for the replacement window, he would like to salvage an old window, but if that is not
possible, he would use a new, wood window. He said it will be in the same style as the current window.
En[oe asked what the dimensions of the new window would be. Maharry responded that the current width
would be maintained, but he would nee the sill to be three feet four inched above the floor to
accommodate a counter.
MOTION: Enloe moved to approve the application for 1037 Washington Street for the removal of
the porch, and fill in the door with wood siding to match to original. Weitzel seconded the motion.
Maharry left the room at this point of the meeting.
Ponto said he thought the removal of the porch would be appropriate. Smothers stated that the porch
entrance appears to be an afterthought and is an insignificant feature.
The motion carried on a vote of 8-0.
Historic Preservation Commission
March 11,2004 - 7:00 P.M.
Page 3
MOTION: Enloe moved to approve the application for 1037 Washington Street for the replacement
of the kitchen window with the sill raised above counter height. The windows must be wood and
double-hung, and the exterior trim and siding must match the original. Sueppel seconded the
motion.
Weitzel said he does not think the change would constitute an alteration of a significant architectural
feature of the house. Enloe said there are currently two windows of identical dimensions in the kitchen on
different walls. McCaffedy stated that to determine if the feature is historically significant, the Commission
should consider if the window sill is raised, would it change the interpretation of the style of the house or
appear not to fit given the house style.
Enloe said he was concerned about how the Commission has treated other applications like this.
Smothers said the owner should be able to retrofit this to make this a usable kitchen. McCafferty read
from her memo from February 26~h; "The Secretary of the Interior defines rehabilitation as the process of
returning a property to a state of utility through repair or alteration, which makes possible an efficient
contemporary use while preserving those portions and features of the property which are significant to its
historic, architectural, and cultural value."
She compared this to the sun porch on Grant Street. She said the sun porch was a significant feature of
that style of house. In contrast, the kitchen window, its size, location, etc. is not distinctive or unique.
Carlson said if this window was a prominent, definitive feature, he would be against the change, but he
does not feel that is the case here. He said the Commission has approved more significant changes than
this, including additions.
Enloe said he would not vote against this. He said, however, that his reservations were based on the
similarities between the two kitchen windows. Enloe said the other windows in the house are taller than
they are wide, although the front window has a different dimension. He commented that the window
proposed for replacement is the only window on that floor on the back of the house. Carlson said the new
window would still have dimensions making it taller than it is wide, just not as much so as it is now.
The motion carried on a vote of 8-0.
Maharry rejoined the meeting as Chair.
BUILDING CODE AMENDMENT:
McCafferty said that HIS is working on its annual amendments to the Building Code and has asked if the
Commission has any recommended changes. She said she did not have any recommendations for
amendments.
Ponto asked about including an amendment regarding a change in permit fees for cedain projects in
historic and conservation districts and historic landmarks. McCafferty said this is not part of the Code
Amendment issue. She said she spoke with Tim Hennes about presenting such a resolution to the City
Council. She said the Commission has indicated its preference for the City to charge the minimum permit
fee for any building permit requested for a property in a conservation or historic district or for a historic
landmark if a permit would not be required for the same project elsewhere in the City. McCafferty said
Hennes would like to see administrative costs be covered. She said the minimum fee would be $35.
Weitzel said that Section 105.9.1 discusses a building with no historic significance. He asked if it were
clear anywhere else in the Building Code where that determination is made and asked if the ordinance
should specify where the opinion comes from. Enloe suggested that the fact that the building is in a
district already means the Commission has purview.
Brennan asked if "historic significance" is defined in the code. McCafferty said she did not believe the
definition is in the existing ordinance and agreed to add it to her list of items to consider for the ordinance
rewrite.
Historic Preservation Commission
March 11,2004 - 7:00 P.M.
Page 4
Weitzel said he just wanted to make certain there was no loophole - that owners don't independently just
decide their properties have no historic significance. Maharry said if the section already talks about the
specific areas, then it is a moot point.
McCafferty said the Commission has no purview except for conservation and historic districts and
landmark properties. She stated that all areas designated as districts have already been surveyed and a
determination has been made as to the historic significance of individual properties.
Carlson stated that a under Section 105.2, 15b, the wording should read, "Property is not located in a
Historic Preservation Overlay Zone, or a Conservation District Overlay Zone, or is not an Iowa City
Historic Landmark."
MOTION: Enloe moved to change the proposed amendment for Section 105.2, 15b to read,
"Property is not located in a Historic Preservation Overlay Zone, or a Conservation District
Overlay Zone, or is not an Iowa City Historic Landmark." Sueppel seconded the motion. The
motion carried on a vote of 9-0.
PROJECT UPDATES:
McCallum said the MLS is proprietorial and therefore we would need permission from the Iowa City Board
of Realtors before we could use it to obtain information about listings of historic buildings. McCallum
suggested that we make a proposal to the Board that would include the welcome letter. He stated that
each realty office should receive a copy of the Handbook and if individual realtors want their own copy,
they could request one. He said he would like to propose getting permission to use his access to sold
information to identify closing dates in order to generate a letter to send to the new owners.
Sueppel said in that case the prospective owner does not get the information until after the sale.
McCallum said another possibility is to have a notation on the MLS listing to indicate whether the property
is in a district or a landmark.
McCafferty said the Handbook is currently available on the web. She suggested sending a letter to all
area realtors to let them know the information is available on the web. McCafferty said that eventually
perhaps the Commission could prepare a small brochure for homeowners. McCallum said such a
brochure could be included in the standard welcome packet and recommended that McCafferty present
information about historic properties to the Board at one of their luncheons.
HISTORIC PRESERVATION WEEK:
McCafferty said the week runs from May 3 through May 9. She said she has spoken with Margaret
Weiting of the Johnson County Historic Preservation Commission and Helen Burford of Friends of Historic
Preservation to get ideas and see what they might be able to contribute.
McCafferty said she is waiting for a response from Marlys Svendsen regarding information on the North
Side, scheduling of a neighborhood meeting for Goosetown, and whether or not Svendsen is willing to
speak at the awards ceremony. Smothers said that since there is such an emphasis on Goosetown and
the North Side, she would check with the Preucil School to see if the event could be held there.
McCafferty said she, Maharry, Smothers, Whiting, and Burford would hold a meeting to discuss details of
the presentation. She asked other members to keep looking for potential nominations.
Maharry asked if there would be a tour of the North Side during Preservation Week. McCafferty said that
Burford had been interested but now was not certain that there would be enough houses. McCafferty
added that she did not know if the North Side was planning such a tour on its own.
MONTGOMERY-BUTLER HOUSE:
McCafferty said Carlson and Weitzel would be finishing up the nomination. She said there are some loose
ends, particularly with regard to the NRHP nomination relative to the archeology. McCafferty said a sign
will be installed at the trailhead going to the property. Weitzel agreed to work on verbage for the sign.
Historic Preservation Commission
March 11,2004 - 7:00 P.M.
Page 5
BUILDING PERMIT FEES:
McCafferty said she will prepare a resolution to go to the City Council. She said the point is to change the
process so that projects that require building permits only because they are in a conservation or historic
district or are landmark properties would only pay the flat fee of $35 for a building permit so that the
owner is not penalized because his property is in a district or is a landmark.
MOTION: Enloe moved that the Commission propose to the City Council to change the building
permit process so that projects that require building permits only because they are in a
conservation or historic district or are landmark properties would only pay the flat fee of $38 for a
building permit. Weitzel seconded the motion.
Brennan suggested that the $35 fee just be waived completely. McCafferty said that Hennes wanted to
keep the minimum fee to cover administrative costs. McCafferty recommended voting on this issue after
she has drawn up the resolution and consulted with the City Attorney.
WITHDRAWAL OF MOTION: Enloe agreed to withdraw his motion, and Weitzel agreed to withdraw
the second.
INFORMATION AND DISCUSSION:
McCafferty pointed out the new standards for rehabilitation and guidelines for rehabilitating historic
buildings.
ADJOURNMENT:
The meeting was adjourned at 8:47 p.m.
Minutes submitted by Anne Schulte
data on dtynt/pcd/minuteS/hpc/2004/hpc03-11-04.doc