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HomeMy WebLinkAbout1996-02-13 Info PacketDATE: TO: FROM: RE: City of Iowa City MEMORANDUM February 9, 1996 City Council City Manager Material in Information Packet Memoranda from the City Manager: a. Construction Permit Fees b. U of I Campus Security Added to City Radio System Memorandum from the City Clerk regarding January 29, 1996, Council Work Session. Memorandum from the Director of Planning and Community Development regarding Near ~ Southside design plan. Memorandum from the Transportation Planner regarding alignment for the proposed extension of Iowa Highway 965. Copy of building permit information. Copy of memorandum to the City Manager from the City Engineer regarding design related neighborhood meetings, Copy of memorandum to the City Engineer from Rob Winstead regarding First Avenue improvements - Muscafine Avenue to D Street. Memorandum from the Chair of the Design Review Committee regarding awards for design excellence. Memorandum to Mayor Novick from the Director of Parks and Recreation regarding letter from Lynne Stamus {L, Stamus letter is attached). Copy of letter to Norwood Louis from Mayor Novick regarding deer population dilemma. Copy of letter to Maryann Dennis, Administrator of the Greater Iowa City Housing Fellowship,~L from Mayor Novick regarding voluntary payment in lieu of property taxes. Copy of letters to Mayor Novick from: a. Howard Vernon Itl regarding his acceptance of position on Broadband Telecommunications_.~_~ Commission b. Wendy Ford, Executive Director of Iowa City Coralville Convention and Visitors Bureau regarding hotel tax c. Patricia Jordan, Director of Emergency Housing Project, Inc., regarding funding d. Harold Stager regarding Seats Program ~__~___ e. Cris Kinkead regarding appreciation of bus ticket donation to Domestic Violence Intervention Program Copy of letter from Training for Intervention Procedures congratulating Officer Mebus. ~_J0 Memorandum from Liz Dueland regarding Iowa Arts Festival. ~/f Copy of letter from Senator Harkin regarding the Safe Drinking Water Act Amendments of 1995, Copy of letter to Pam Ehrhardt from the Director of Housing and Inspection Services regarding ~ 1036 East Court Street' property. Agenda for the Johnson County Board of Supervisors meeting held February 8, 1996. _~..~ Information Packet February 9, 1998 Page 2 Do=umenta to City Council only: Copy of memorandum to the City Manager from the Director of Parking and Transit regarding Dave Couchman's comments. '~ , ..... . '.-': . : " ' ' ','~ ~1 ~. ': ,:: ' ..,~--._. Copy of letter to Harold Cozad' from Mayor Novick regarding towing of vehicle from Douglass' Court. Copy of letters from the Customer Service Manager to: a. Don Kemp b. Cathleen F. McCready Memo from City.Clerk regarding revised schedule for February & March 1996. Agenda for Board of Supervisors - 2/13/96 Copyof the Near Southside Design Pla~. Press Release regarding Water Quality. Memo from Parking & Transit Director and Transit Manager regarding options for Extended Night Transit[ervice. City of iowa City MEMORANDUM DATE: TO: FROM: RE: February 6, 1996 City Council City Manager Construction Permit Fees The attached is a result of a survey by our Building Inspection Division. Attachmeht LLI LU 0 Z o (..) City of Iowa City MEMORANDUM February 8, 1996 TO: City Council FROM: City Manager RE: U of I Campus Security added to City Radio System Recently U of I Campus Security joined the City's Public Safety Radio System. The City made available use of the radio system in 1992 to area public agencies when installed. The U of I now has 100 radios on the system including Campus Security, CAMBUS, and Parking. City of Iowa City department~ utilize 425 units on the radio system. Campus Security will routinely operate on the system independent of the City. Campus Security does have the ability to have Campus officers directly communicate with Iowa City officers as will be' done this week-end when President Clinton is in town.' The radios also join the system wide Severe Weather Plan. Iowa City Communications Center (dispatch), upon Civil Defense notification, has the ability to notify all radio users of a tornado watch or other severe weather condition and advised to take precaution as prescribed by procedure. The University pays an annual user fee based on the number of units on the system. Purchasing bills, as part of the Radio Central Service, a portion of the annual maintenance fee plus a replacement fee for the infrastructure of the system. The University will pay $11,000 annually. The user fee gives them use of a $1.5 million current technolo97 radio system and joint public safety interaction at a reasonable fee. revised 2/13/96 City of Iowa City MEMORANDUM Date: February 14, 1996 To: Mayor and City Council From: City Clerk Re: Council Work Session, January 29, 1996 - 5:30 p.m. in the Council Chambers. Mayor Naomi Novick presiding. Council present: Novick, Baker, Kubby, Lehman, Norton, Thomberry, Vanderhoef. Staff present: Atkins, Woito, Karr, Franklin, Davidson. Tapes: 96-16, all; 96-17, all; 96-18, all. REVIEW ZONING MAI-rERS Reel 96-16, Side I Setting a public hearing for February 13 on an ordinance amending Title 14, Chapter 6, entitled "Zoninq," Article K, entitled "environmental Regulations," Section 1, entitled "Sensitive Areas Ordinance," Subsection I, entitled "Steep Slopes," to allow development activities under certain conditions on protected slopes that have been previously altered. Setting a public headnq for February 13 on an ordinance amendinq the Zonin.q Chapter by approving a Sensitive Areas Development Plan for a 0.32 acre property located at 515 and 521 South Linn Street (Kidwell). Ordinance amending the Zoning Chapter by chanqinq the use regu at OhS for a .5 acre property located at 840 Cross Park Avenue from CO-1, Commercial Office, to CC-2, Community Commercial. (Sundblad/first consideration) Planning and Zoning Commission members Starr, Bovbjerg, and Suppel; City Attorney Woito; and Mace Braverman presented information. Public headnq on an ordinance amending the Zoninq Chapter by changing the use requlations of an approximate .3 acre property located at 1500 Sycamore Street from RS-5, Low Density Single~Family Residential, to CO-1, Office Commercial (4C's). Planning and Zoning Commission member Starr presented information. Ordinance amending the Zoning Chapter by chanqing the use reguations of an approximate .3 acre properb/located at 1500 Sycamore Street from RS-5, Low Density Single-Family Residential, to CO-1, Office Commercial. (4C's/First Consideration) 2 Ordinance amending Title 14. Chapter 6, entitled "Zonina," Article D, entitled "Residential Zones," Section 5, entitled "Nei.clhborhood Conservation Residential Zone (RNC-12~," to cladfv the number of roomers permiffed in duplex units in the RNC-12 zone. (First Consideration) Ordinance amendin(~ Title 14, Chapter 6, entitled "Zoning," to allow recycling processin(3 facilities in the I-1, General Industrial, zone and related amendments. (Second Consideration) Franklin noted that the applicant has requested expedited consideration. Ordinance amendin(~ Title 14, Chapter 6, entitled "Zoning," Article N, entitled "Off-Street Parking and Loading," to reference the Parking Facility Impact Fee Ordinance in the off- street parking regulations section of the Zonin.cl Chapter. (Pass and Adopt) [Conference Board Meeting 0:30 -7:20 p.m.] . HIGHWAY 965 ALIGNMENT Reel 96-17, Side 1 JCCOG Transportation Planner Davidson and City Attorney Woito presented information about Highway 965 alignment. Davidson stated he will provide Council with a summary of the environmental impacts and PCD Director Franklin's comments regarding the westerly alignment. Staff Action: Further discussion scheduled for February 13. (Davidson) COURT HILL CONDQMINIUMS Reel 96-18, Side H.I.S. Director 'Boothroy presented background information. Council directed staff to pursue sale of the 1,500 square feet of property from Shamrock place at current fair market value to Court Hill Condominium Association. Staff Action: Contact City Assessor to determine current market value of property. If Court Hill Condominium Association agrees' to pay current market value, then begin disposition procedures. (Boothroy) LOW INCOME WATER RATE DISCOUNT (Agenda Item #7) Reel 96-18, Side 1 Finance Director Yucuis reviewed the proposed low-income water rate discount policy. City Attorney Woito advised the City needs to check on the legality of the checkoff contribution proposal. Council directed staffto amend the resolution to state "participating in" the programs and an effective date of Maroh 1; and agreed to reevaluate the low-income water rate program in three months. ABBEY LANE .SEWER UPDATE Reel 96-18, Side 1 City Engineer Fosse and City Attorney Woito presented information. Council directed Fosse to proceed with design on the abbreviated street route proposal. 3 Staff Action: Design will proceed with construction scheduled for this summer. (Fosse) PUBLIC WORKS DESIGN STANDARDS Reel 96-18, Side 1 City Engineer Fosse presented information. Council directed staff to schedule an informal discussion, Including Planning and Zoning- Commission members on February 20 - 6:30 or February 26 - 5:30 Staff Action: P&Z cannot attend on the 20th or 26th, Fosse will meet with P&Z on February 'i5 and City Council on February 20. (Fosse) COUNCIL AGENDA/TIME Reel 96-18, Side 2 (Agenda Item 14 - Temporary use of public right-of-way for portions of Burlington and Dubuque streets.) City Engineer Fosse noted that he was available to answer questions regarding the use of sidewalks near Burlington and Dubuque Streets. Council agreed with Fosse's assessment. Vanderhoef noted the Melrose Avenue Neighborhood Association newsletter where 4-6 foot sidewalk widths were being discussed, and questioned discussion between the neighborhood, Parks and Recreation, and Engineering. Fosse stated there would be an eight-foot sidewalk on the north side and the south side would be determined by neighborhood preference and maintained by property owners. Novick noted that Council will not discuss the FY97-99 financial plan tonight. Kubby reminded members to submit written comments to the City Manager for distribution. · Vanderhoef noted that sh~ attended a Convention Visitors' Bureau goalsetting workshop last week and met with Wendy Ford. Vanderhoef requested that Council schedule discussion regarding the First Avenue/Muscatine Street projects. Council agreed to discuss the p¢oject in February and requested a map of the project. Norton stated that he attended the Design Review meeting with business people and noted confusion in the relationship of this Committee to the Planning and Zoning Commission. 7. Novick reviewed the following invitations to Council: ' Whispedng Meadows Open House V.A. Hospital Bowl for Kids' Sake She asked if members have received the Non-Farmer's Guide to Agriculture. 8, Baker noted that he would like to further discuss the Assessor's Office. In response to City Manager Atkins, Council stated they would like to hold their goal- setting session in May. 4 10. Kubby inquired about the City Attorney's work priorities as they relate to performance I~bor agreements. Kubby stated that she would like to discuss performance labor agreements in a timely manner as they relate to the water and sewer projects. 11. Kubby reported that the HACAP Board of Directore is monitoring an innovative way of providing services to lower-income people in Cedar Rapids via Service Centers and that she will report back. 12. Norton reported that he attended the Emergency Management meeting. 13. Norton inquired about the status of the Jensen tract, City Manager Atkins stated that he has no new information. ' 14. (Agenda Items 11 and 12 - Taxicabs) City Clerk Karr stated that she is available to answer any questions, 15. City Clerk Karr asked Council to proof their business cards so she can proceed with ordedng them. 16. City Clerk Karr reminded Council Members to check with her regarding summer schedules. APPOINTMENTS Reel 96-18, Side 2 Airport Commission: reappoint Howard Horsn Broadband Telecommunications Commission: Howard Vernon III and reappoint Cordell Jeppsen Historic Preservation Commission: reappoint Susan Licht (at-large), John Shaw (Brown Street), rs-advertise (Moffit Cottage). Human Rights Commission: Andre Peery Meeting adjourned at 9:40 p.m. City of Iowa City MEMORANDUM Date: Februa~ 1996 To: Mayor and , Council From: City Clerk Re: Council Work January 29, 1996 - 5:30 p in the Council Chambers. i. Mayor Naomi Novick presidin Thomberry, Vanderhoef. Staff all; 96-17, all; 96-18, all. Council present: Atkins, Baker, Kubby, Lehman, Norton, Karr, Franklin, Davidson. Tapes: 96-16, REVIEW ZONING MATTERS Reel 96-16, Side 1 Setting a public hearin.cl 6, entitled "Zonin~l," "Sensitive Areas development previously altered. 'y 13 on an ordinance amendinq Title 14, Chapter "environmental Re.clulations," Section 1, entitled 1, entitled '"Steep Slopes," to allow certain on protected slopes that have been Settin.q a public bv approvin~ a SE 515 and 521 Sou Ordinance am~ property Comm~ for February 13 ordinance amendin.q the Zoninq Chapter Areas Development- ~n for a 0.32 acre property located at Street (Kidwell). the Zoning Chapter by use re.~ulations for a .5 acre at 840 Cross Park Avenue from Commercial Office, to CC-2, al. (Sundblad/first consideration) Woito; ~g Commission members Starr, Bovbjerg nd Sueppel; City Attorney Mace Braverman presented information. Publ h~arin.q on an ordinance amendinq the Zoning rea~ of an approximate .3 acre property located at RE Low Densitv Sinqle-Familv Residential, to CO-1, Office by chan.qinq the use Street from (4C's). ning and Zoning Commission member Starr presented )n. Ordinance amendin.q the Zonina Chapter bv chan.qin.cl the use approximate .3 acre property located at 1500 Sycamore Street from Single-Familv Residential, to CO-1, Office Commercial. (4C's/First ~lations of an Low Densitv ~ration) City of Iowa City MEMORANDUM Date: To: From: Re: City Council Karin Franklin, Director, Planning and Community Developm Near Southside Design Plan Attached is the work program we will be pursuing over approximately the next two fiscal years. This program begins the work to carry out the recently adopted Near Southside Design Plan. If the Council wishes to amend the work program or discuss its particulars, we can schedule time during an upcoming work session. Also attached is your copy of the Design Plan poster. These posters are intended to be a concise informational tool and will be available at the Planning Department and at the Chamber of Commeme Office to anyone interested in the Near Southside. We have also sent copies to anyone who attended the Design Plan meetings. cc: City Manager Near Southside Design Plan Short-Range Implementation Strategies (FY97-98) Downtown Extension District 1. Parkin.q A. ' Determine appropriate design of on-street parking facilities - parallel, angle, or none as appropriate. Implement as redevelopment opportunities occur. (staff) B. Acquire property for implementation of off-street multi-use parking facility on former St. Pat's schooi site or an alternative site. (staff) 2. Streetscape A. Determine future streetscape details for existing CBD City Plaza and Near Southside downtown extension district. (City Plaza Task Force, Design Review Committee, staff, City Council) B. Implement streetscape design as opportunities occur, i.e. Hieronymus square, Clark building. (private sector, staff) C. Develop detailed streetscape standards at intersection of Burlington and Gilbert Streets and implement as pilot project; (Iowa DOT, staff) D. Refine plans for B~rlington Street Boulevard a. Continue dialog with Iowa DOT on eventual implementation of Burling- ton Street landscaped median. (Iowa DOT, staff) b. Determine appropriate size and materials for landscaped median. (Iowa DOT, staff) 3. Bbildin~ Desiqn A. Revisit CB-5 design standards, to determine if revisions o( enhancements are needed based on projects which have occurred since CB-5 zone was adopted. (staff, P&Z, City Council) Ralston Creek District 1. Streetscape A. Develop detailed streetscape design Committee, City Council) standards. (staff, Design Review 2 Building Desion A. Evaluate PRM Zoning for consistency with design plan and amend zone, as appropriate. (staff, P&Z, City Council) Ralston Creek Ao Work with local groups on annual Ralston Creek clean up. (staff) Acquire Ralston Creek & bank wherever possible. (staff, City Council) Develop detailed plan for Ralston Creek enhancement. (staff, Parks & Recreation Commission, Riverfront & Natural Areas Commission, City Council) Rock Is/and Square District 1. Private Redevelopment A. Survey property owners for redevelopment potential within 2 vears. Government Center District 1. (staff) Parkino~Civic Park Continue discussions with the G~A regarding the use of the federal parking.lot for a parking facility/civic park. (staff) Streetscape Discuss the landscaped median and reconfigured on-street parking along Clinton Street between Court and Harrison Streets with representatives from the county and the federal government. (staff) B. Develop detailed streetscape design standards. (staff, Design Review Committee, City Council) CC: Design Review Committee Planning & Zoning Commission Parks & Recreation Commission Riverfront & Natural Areas Commission Larry Wilson, University of Iowa Bruce Greiner, ICCSD NSS Advisory Committee JCCmg Date: February 8, 1996 To: From: Re: City Council Jeff Davids on, Transportation Planner "~'// Alignment for the Proposed Extension of Iowa Highway 965 Following our January 30 discussion on the proposed alignments for the extension of Iowa Highway 965, the following article from the bylaws of the Iowa City Planning and Zoning Commission was brought to my attention. Article Vl. Powers and Duties: Section ~: To make recommendations for street, park, parkway, boulevard, trafficway or other public improvements .... There is also a case to be' made for the Planning and Zoning Commission providing a recommendation on this ~natter due to future growth considerations in west towa City with respect to the alignment of the new read. Accordingly, we have moved the City Council's discussion of Highway 965 alignments from February 13 to February 26. This will allow the Planning and Zoning COmmission to consider a recommendation to you at their. meetings on February 12'and February 15. Please contact me at 356-5252 if you have any questions regarding this' matter. cc: Steve Atkins Karin Franklin Bob Miklo JANUARY 1996 BUILDING PERMIT INFORMATION - CITY OF IOWA CITY KEY FOR ABBREVIATIONS Type of Improvement: ADD Addition ALT Alteration DEM Demolition GRD Grading/excavation/filling REP Repair MOV Moving FND Foundation only OTH Other type of improvement Type of Use: NON RAC RDF RMF RSF MIX OTH Nonresidential Residential - accessory building Residential - duplex Residential - three or more family Residential - single fan~ily Commercial & Residential Other type of use Paget 1 Date: 02/07/96 From: 01/01/96 To..: 01/31/96 BLD96-0021 Bl~ WARD 1522 BROADWAY ST ADD RSF i 0 $ 30000 20' X 27' ROOMADDITION AODRSF permits: 1 $ 30000 ALT NON 0 0 $ 50600 ALT WON 0 0 $ 24000 507 COLLEGE ST ALT NON 0 · 0 S 7200' BLD96-0001 CIT~ OF IOWA CITY 1701S RIVERSIDR DR AIRPORT RLD96-0012 CITY OF IOWA CITY 410 WASHINGTON ST INSTALLJ%TION OF SHO~EP~ IN WORK ODT ALT NON 0 0 $ 3200 ALT NON 0 0 $ 2805 ALT NON 0 0 $ 2000 ALT NON 0 0 $ 1000 ALT NON permits: 7 $ 96805 ALT RDF 0 0 $ 1000 ALT RSF 2 I $ 5S000 Permit Applican~ na~e Addresa Type T~pe $~ories ~nits Valuation No. Im~r Use ALT RSF 0 0 $ .10O0O ALT ~SF 0 0 $ 5000 GR~ P~F 0 .0 $ 0 NEW P~4F 1 3 $ 306165 NEW P. MF I 3 $ 306165 NEW RSF 1 1 $ 104226 Date= 02/07/96 FFO~: 01/01/96 To..~ 01/$1/96 BLD96-0023 DETW~IL~R CONST 416 S DODGE ST REP RMF 2 0 $ 1000 P~X STAIRWAY DAMAGED BY Fi~ ~P I~F 2 0 $ 50000 RBP ~F 0 0 $ 3000 12 $ 1254133 City of iowa City MEMORANDUM Date: To: From: Re: February 4, 1996 Steve Atkins, City Manager Rick Fosse, City Engineer ~ Design Related Neighborhood Meetings Denny Gannon and Steve Jacobson have just completed their third neighborhood meeting for the Melrose Avenue Bridge Project. At the last meeting, Butch Forbes of MidAmerican Energy was present to discuss putting the overhead electrical wires and services underground as a part of the project. The meeting prior to that was a Saturday morning walk through of the project to discuss details. The neighborhood plans to prepare a consensus of their ideas and preferences. Rob Winstead and Howard R. Green have just completed the third neighborhood meeting for the First Avenue Reconstruction Project. Attached is a summary of that meeting. cc: Chuck Schmadeke Denny Gannon Rob Winstead City of iowa City MEMORANDUM TO: Rick Fosse FROM: Rob Winstead DATE: February 1, 1996 FIRST AVENUE IMPROVEMENTS - MUSCATINE AVE. TO D STREET Here is a brief summary of.a meeting held last night regarding the First Avenue Project. Who: City Staff- Consultant - Public - Rob Winstead, Engineering Gil Janes, H.R. Green Co. Jim Schnoebelen, H.R. Green Co. Jeff Rhoda, H.R. Green Co. Morgan Jones, First Ave. Apa~uiients Jody Krueger, The Printing House Jim Greene, Wash 'n Dry Mike & Terry Finley, 715 First Ave. What: Meeting to address resident and business access during construction V~hen: Wednesday, January 31, 1996, 6:30pm - 8:00pm, Lobby Conference Room The purpose of the meeting was to address access to homes and businesses during project construct:on. All residents and businesses (18 total) whose access fell within the project's construction limits were invited to attend the meeting. As shown above there was a small turnout. Since the construction plans prepared for the project contain a construction staging that maintains vehicular and pedestrian access to all businesses throughout the whole project, those business owners attending were satisfied with our plans. Direct driveway access to the six (6) residential homes cannot be maintained throughout the eraire project, but due to the presence of alleys and proximity of alternate parking, the inconvenience has been minimized to the extent possible. We intend to reestablish driveway access at the end of each working day when possible. This was .satisfactory to the residents in attendance. As has been typical in our past meetings with the neighborhood, there were many questions about the Hy-Vee development. Their main problem with that development seems to be the location of the loading dock entrance on First Avenue rather than Mnscatine Avenue. Finally, due apparently to a Press Citizen "Our View" article, the attendees are quite interested in being a part of any discussions which revisit the 3 versus 4 lane decision. cc: Karin Franklin Marcia Klingaman City of Iowa City MEMORANDUM Date: February 7, 1996 To: Mayor Novick and City Council From: Marty Haynes, Chair Design Review Committee Re: Awards for Design Excellence On Friday, February 2, 1996, the Design Review Committee had scheduled jurors to judge the projects nominated for the Awards for Design Excellence. Due to the fact that it turned out to be the coldest day of the year, the judging of the nominations was postponed until March. Therefore, the Committee will not be presenting awards to the winners at the City Council's February 13, 1996, meeting. The Committee would like to reschedule the presentation to your March 26, 1996, meeting. The presentation of the awards should take no more than 10 minutes. If presenting the awards at the March 26, 1996, meeting would be inconvenient, please inform us of when would be a more convenient time. If you have any questions, please contact David Schoon, 356-5236, or me, 354-4700. (,o/ CITY OF IOWA CITY PA~KS ~ RECREATION DEPARTMENT TO: FROM: DATE: RE: Naomi Novick, Mayor Terry Trueblood, Parks & Recreation Director February 5, 1996 Letter from Lynne Stamus Regarding the letter you received from Lynne Stamus, both Cindy Coffin and I have had conversations with her in recent weeks. Most recently, she indicated the possibility of working through her neighborhood association (Grant Wood) to apply for a P.I.N. Grant. We have indicated our willingness to work with her with respect to the "raised garden bed" concept, and Cindy has borrowed some resource materials from her. The only' Iocation that has been. mentioned thus f~r is Wetherby Park, but it remains to be seen as to whether or not this is the best site. Wetherby is one of two parks where we offer community garden plots. The other location, Napoleon Park, will be lost due to the sewer pipeline project and future expansion of the Girls' Softball facilities. At provide at any rate, we will' continue to work with Lynne to try to least one accessible garden bed. 25~8 Russell D;. G A R D £ S Harvest for the Rootless URBAN GARDENS PAY DIVIDENDS TO THE HOMELESS A vacant lot strewn ~qth garbage, home. less people burrowed under blankets--these are fixed images of city life. Another image, rare bordering on reverie, is of a vacant lot re- cycled mto a productive garden, tended by homeless people trying to get their lives together. lu Santa Cruz, a small seaside dty in Northern California, a diverse group of haves and have-nots has made a work- ing model of how reverie c.'m be turned into reality. On three once-barren lots, five acres in all, the Homeless Garden Project cultivates a mosaic of or- ganically grown fruits, veg- etables, and flowers. Share- holders in the project come by on Tuesdays or Fridays to fill bags ~ath the pick of the week. Besides groceries, each bag holds the frmts of six years' labor, abundant only in uncertsinD'. The social construct is to build bridges, based 9n re- ciprocal benefits, between the homeless, the share- holders, and the residents of Santa Cruz. The eco- nomic underpinnings of community-supported agri- culture are to divide up- front the costs and risks of producing food among those who will eat the divi. dends. Each ofthe 110 shareholder~ expected this year will pay about $450 for food harvested during the 29-week growing sea- son. The money helps fund the wages of 22 homeless workers. Five to six dollars an hour, for mostly part- time work, does not go far in costly Santa Cruz. But a job in the orderly envtron- ment of the garden puts .. ..... : ground under workers' feet . from which to cultivate a . life apart from hand-to. ,..., .~'~ ,~. mouth survival. "Nothing drives home the bitter fact of hornelessness like getting your supper from a garbage can,'' says Bill Tracey, formerly home. less, now a fully employed field supervisor at Natural Bridges Farms a two-and-a- half-acre garden the project began two years ago. Tracey wrote in a newsletter about his area of specialization when he joined the project, in 1991: "Cornposting rep- resented a sort of 'If life hands you lemons, make lemonade' compromise that was pleasing in the abstract. Thus it became, 'If life hands you garbage, make compost.'" Shoveling horse manure, kitchen scraps, and grass cuttings was }us first job at the project garden on Pelton Street. ~The lot had been used as a dump," he says. '%% cleared it. Worked nine hours a day. Just me, some volunteers, vagrants, and a bunch of wmos. We started with one small strawberry patch." Trace5 44, hails ti-om a Texas military family and was in Vietnam. "I came to the garden a complete phys- ical wreck, 14-0 pounds, broken shoulder, no teeth. I chd booze and drugs. I was dying." Ofwhat? "Ofa soci- ety that abandons people." He storms off. Later, calmer, he talks while shaping a raised bed. "1 budt the toolshed, got the portable todet, dug irri. gation trenches. The land was flat and dry. The wind never stopped. I planted some damn petureas just to look at somt'tbnrg that wasn't brow n - Nox,.. chard, potatoes. and zmmas grm~ in kempt rows "We h:re people x~ Im are ready to stork," sax s Lynne Basebore. co- founder director of ~e project. "The roots of homeles~nc~s ha~e to do x~ id~ displacement from land. jobs. commum- tx and menreno We bnk ste~ ardsh~p of the land to ual The am~ ts to put back into the sod ~hat xou take from ~t. A, thcx do some. tlnng purpo~cf~l m tbc ?r. den. peop',c ~ ho ba~ e been marg~nal:/cd and discarded b? st,oct? get rcconnccted Tbc? take awa? skdl,, rela. an ID. a lob rdcrcnce" Prolect staff help out on being there to h,wo There coming t,~ ~o=k I.gb, drunk.or hungowr And no sleeping m the garden. "It's ha~d to moh garden am i tiwrap?," sa? ~ Stexe ScheuerelIe. Ibrmcr green- house super~ ~sor "People ha~e problems. aml Ihere are things that haw be done ever? da~ to make the garden ~,ork :' The gat. den ~ modeled after ~lan Cba&~Ick's French mten s,~ e Nodmannc method of gro~mg m~xcd crop~ m raised beds asn~c from food anti Ilox~er~ that go to shareholders. produce marketed to bca'4h-food stores. re~taurams. and larmers' markets. and do. hated to sheher, and other places ser~ mg t}~c poor tilt' plole( t hcadquarlcr~ '[hc <ratb and d~c ncarb~ ~%fncn'~ Garden ba~c proleer. ]he Pchon a~3d Xatma; BrM?> plo~> (Among :he hmnclt-s> m 2. gO0 smct' t}~c 1989 cal :h. Though ?ant> and d.ma project. fundtng ~s precar:- ou~ }!arnson Ford, ~ho~e one lali. has been a ma?r donor .\nd a,, crmcal a> dollars ~s I*amh,-on suppnr t doctor~ ~ dhng to dotrate tlnte, ~cboo~ k~d> '.oluntccr. ~ng to ~xeed. neighbor> Iotarag m for potlucks L~ke gank'n,. the namra'. br.d?s betxwcn people B:il T~accx lugglc< :oh> on the sule--laml,tapmg. ma,,mr~. hxmg thing, One Cruz, Katherine [{ClOt% xdln hc:ped die prolet: ~ ho,c ~dc i~a~ bccn >,eL, G R Februanj 7, 1996 Mr. Norwood C. Louis 500 Foster Road Iowa City, IA 52245 CITY OF I0 WA CITY Dear Mr. Louis: Thank you for telling the City Council of your experiences with the deer population on the Peninsula. We are certainly not insensitive to your dilemma nor to the frustrations you experience in attempting to deal with the problem. This is an issue that has arisen periodically in the past, and we have received a variety of "suggestions" about how to reduce the deer population. Unfortunately, none of these have been acceptable to Council and, I suspect, would not be acceptable to the community at large either. We are continuing to seek an effective, humane alternative to address this problem. The City's Animal Control Supervisor will be attending a two-day workshop entitled "Urban Deer: Problems and Solutions" sponsored by the Iowa Chapter of the Wildlife Society in Cedar Falls on February 13 and 14. Hopefully she will return with information which will be useful. I am not optimistic that we will identify a simple solution to reduce the deer population in the Peninsula and other Iowa City areas. However,. as. in the past, we are always seeking information to share with citizens regarding how they might discourage deer from 'h/isiting" their property and eating their plantings. Perhaps the workshop will yield some new ideas that we can share with you and others who have deer in their neighborhoods. We will continue to seek solutions to our urban deer problem. Sincerely, Naomi J. Novick Mayor cc: City Council ~ City Manager CITY OF I0 WA CITY February 7, 1996 Maryann Dennis, Administrator Greater Iowa City Housing Fellowship P.O. Box 1402 Iowa City, IA 52244 Dear Maryann: Thank you for the check for 92,340 as a voluntary payment in lieu of property taxes. We appreciate the conscientious effort on the part of the Fellowship to provide such a payment and to provide housing for our low incoroe families. The City Council sends our best wishes for your future success in these efforts. Sincerely, Naomi J. Novick Mayor cc: City Council Greater Iowa City Housing Fellowship ~penin~ doors fo~ low income l~mili~'. P.O. Box 1402 Iowa City, IA 52244 319-358-9212 January 30, 1996 Steve Arkins City of Iowa City 410 East Washington St. Iowa City, IA 52240 RE: Voluntary payment in lieu of taxes Dear Steve: I have enclosed a check in the amount of $2,340. As per our agreement with the City of Iowa City, this check is a voluntary payment in lieu of property taxes. The amount is 10% of our rental income less debt service and utilities paid by the Housing Fellowship. The Housing Fellowship had no tax liability on five properties during 1995. Sincerely, MaryannDennis Administrator co: Mayor Naomi Novick RECEIVED FEB 0 7 lgg6 Howard W.. Vernon HI 3520 Vista Park Drive Iowa City, Iowa 52245 February 5, 1996 Naomi J. Novick Mayor, City of Iowa City Iowa City, Iowa 52240.1826 Dear Mayor Novick, Please express my sincere thanks to the City Council for the opportunity to serve on the Broadband Telecommunications Commission. I accept the appointment commencing 13 March 1996 for the three year term specified. Howie Vernon IH cc: Chairman, BTC CONVENTION 'dCORILV!LiE VISITORS BUREAU Riverview Square 408 First Avenue Coralville, Iowa 52241-2406 3 9-337-6592 · Ms. Naomi Novick 306 Mullin Ave. Iowa City, 52240 52240 January 25, 1996 Dear Naomi; I sincerely appreciate the council's attention at the end of. what must have been a very long meeting last Tuesday. After listening to just a couple of hours of what seemed to be an unending stream of requests for funding, I have an even greater admiration for all of you. I would like to reiterate the importance to the community of funding the ' CVB at 25% of the hotel tax. Hotel tax dollars come in at a very low cost to the community; they are a low impact resource. They are NEW dollars to the community' from the pockets of visitors (who leave and don't use many services), as opposed to property tax (OLD) dollars which have been earned by local residents, often at local businesses, who must turn them over to the city for services - thus, weakening the local economic strength. It is my hope that the courtall will realize the prudent use of hotel tax dollars: A reinvestment in tourism marketing that serves to attract overnight visitors, the spenders of NEW dollars who also generate the low impact resource of hotel tax. What other investment improves the health of local businesses while generating $400,000 (or more) in property tax relief? At the 25% level, the CVB would be able to reinstitute it's grant program, enabling the funding of many, many groups whose events are designed and promoted to draw overnight visitors. Although our program is doled out in smaller portions than, say, two $5,000 portions, the number of overnight visitors here for events assisted by our grant program is enormous. A good example is the Old Capitol Criterium, a past recipient of CVB grant funding. That event draws 600 midwest bicycle racers, including many teenage racers who must have parents accompany them. Because the races begin early in the day, racers traditionally come in the night befor_e; If only 1/2 the racers ~pend one night at Holiday Inn, and a day in town, they d spend $100 per day minimum (the Iowa convention delegate per day average). That's $30,000 in NEW money to Iowa City, about $1,400 in hotel tax, and it ~o¢1-2~ ~.6592 t.9- -~ ~,?-99'5 ~ (FAX) ~laomi l~1ovick January 25, 1996 page 2 doesn't even include the other half of the riders or the locals that mill around town for the day. Not bad for a CVB grant recipient of $500! And to think, a lack of funding was one of the reasons that event did not happen last year. If you were to continue earmarking former CVI3 funds for local events, you must · .con.sider the expense of sacrifidng the marketin~ of the entire area which includes those events to potential visitors; · consider how and why you differentiate funding some festivals from former CVB funds and some (like the ..Friday Night Concert Series funding this year) from the general fund, and finally, · consider how you select which festivals and events to fund when so many, including the small events such as Old Capitol Criterium, come knocking at your door because CVB granting is no longer available. I hope I have y. our attention on the matter of hotel tax. Please consider the prudent spending of hotel tax dollars as relief for the dollar~ all .... , ,-,,~ OUt Of of Our pockets. Very sincerely, ' Wendyf~Ford Executive Director Emergency Housing Project, Inc. P.O. Box 3146 331 N. C-ilbert Street Iowa City, IA 52244-3146 (319) 351-0326 1995-96 Board Members Agudm Aehlm Bw, n~ly Jones Congregational UCC Kathl~n Clark Corneille Unite/Meehodlst Lynn McA4atns gslth Uni~d Church of Chr~ C~rry Fntraul~ l~ce Presldent FL~ Baptist Oreg Jensen John Rauer First Mennonite ChrtsUne Rums~y FIt~t Prezb~nerlan James Marl~ns. M.D. ~ United Method~ Joyce Le~. Pre.~tdent Gloria Del Lutheran Corel .~olberg. Tren~rer Iowa City Friends Mtg. Ttmotby Barran Nm ~eng Epl~colml Jan Caylor St. A~ldrew's Prezbyterian John Retnhardt ~t. Mnrlgs United Methodist ~t. Mary's Catholic James McCue~ Secretre), St. Pntrlck's CathoBa Mory Lou Close St. Thomas More Catholic Beny Donohuo ~.. Weac~lauz Csthnilc Charlez Ptng Trlnily Epl~:~pal Paul Kemp UnilaHan Univenalizt VA. Medkal Center Zion Lutheran Barbara Dmndson Director Patncto Jordon January 31, 1996 Mayor Naomi Novick 306 Mullen Iowa City, IA 52246 Dear Naomi: In the past two years, the Emergency Housing Project has undergone a radical transformation from functioning solely as a provider of emergency shelter to provi .ding, through its '~arly Bird" on-site case-management program, innovative services that work to alleviate the root causes of an individual's homelesshess. Indeed, the State of Iowa's Office on Homelessness recently cited EHP's program as one that can be duplicated by oth~r shelters. Since no one from the Council was present at EHP'sjoint funding hearing, I feel it's crucial that I update all of you on our changing state. EHP has requested an $11,000 allotment (from $6,000 for FY 96). from the City of Iowa City for FY 1997, admittedly a large increase in terms of percentages, but hardly a large amount in real dollars. Given our expanding role in the community, I implore the Council to consider EHP's request favorably. Your support has been crucial in past years, and is even more so as EHP struggles to provide quality supportive services to our community. As one City employee recently remarked to me, "How much can an agency be expected to do with sq little money?" In brief, we simply are not the agency we were a few short years ago, and I believe that this should be recognized in our City funding. Please consider the following: Part of EHP's changing and expanding role in the community has been to advocate for transitional housing upon exit from the shelter. As you know, such a program recognizes that many of EHP's clients require additional support upon exit in order to maintain their hard-won independence. Iowa City and Johnson County have been deficient in this area, particularly as it applies to persons living alone. (Persons in family units or those with disabilities can access, as space allows, Section 8 vouchers or certificates; or one of HACAP's 28 transitional-housing units.) Page Two City Council .January 31, 1996 In response to EHP's pleas, the City of Iowa City recently purchased - and Council approved -- a nine-room boarding house, five units of which are designated as rent-subsidized transitional-housing units that will require an agency to supply supportive services. So respected is EHP's "Early Bird" program that the City has recommended, the Housing and Community Development Commission seconded, and City Council approved funds for the shelter to supply those much~needed services upon the opening of the facility (February 1996) through June of 1996. EItP will be applying for additional funds from several sources (including CDBG) in the interim. EHP's "Early Bird" program, through its written agreements, support, follow-up and outreach, was responsible for a 56% decrease in re¢idivism during the period of May 1, 1995 through October 31, 1995, ns compared to the same period of the prior year. While there are multiple factors at play here, this decrease is largely the result of EHP's program, which focuses on secure integration into the community upon exit. Such successes don't come easily or cheaply, however. Indeed, solvency of the program in 1995 wtts partly the result of the "Early Bird" coordinator's refusal to accept her salary from January through August. As EI~ assumes its new, enhanced and crucial role in the community, it is my hope that Council will recognize us for what we are: a major provider of temporary housing and quality support services geared toward long-term solutions. There is no question that those services have positively affected our community: many who had been chronically homeless and chronically unemployed are now permanently housed and securely employed; others whose mental illnesses have prevented them from securing housing and receiving appropriate treatment have finally found that there are resources available to them. Thank you for listening. Sincerely, PattScia~ot'~lan Director February 4,1996 201-N. 1 st. Ave.#302 Iowa City, Iowa 52245 Phone 338-1803 l~ayor Naomi Novick City Council Dear ~layor Novick, I am writing to you regarding a discussion about the Seats Program. I am vepJ concerned that this problem is coming up again. It was just a few years ago that the City Coucil looked into this matter. Then they said that only the impaired would be able to use the Seats Program. I found this totally disgusting and degrading to the Seniors in this area. Seniors who have lived here for years deserve much .better treatment. Here are some facts that make the Seats Program work for the Seniors today here in Johnson County: Starting in July through November, the total number of one way trips was 10,256. Going to the Senior Center for Senior Dining was 5,033. If these Seniors stayed home and had home delivered meals, they would miss out on communicating with their peers. Who is going to provide the medical services? Who is going to deliver the drugs and are doctors going to start makiMg house calls? These services alone were used by 3,920. How about grocery stores? Who is going to buy their groceries? This service was used by 1,303 Seniors. Since this county has something like 9613 Seniors, it sure seems strange the City Council is thinking about cutting services. Sincerely yours, Harold Stager, Vice Chair Jotmson County Task force DVIP Domestic Violence intervention Program p.o. box 3170 iowa city, iowa 52P.44 24 hour hotlines (319) 351-1043 1-800-373-1043 buslness line (319) 351-1042 adminbtrative (319) 354-784O On behal£ of the residents, and volunteers of the Program we would like for your altruism. Your contr%bution is greatly appreciated. The Domestic Violence Intervention receives 200 ohone calls a day] gverv night provides shelter to an averaae of 45-50 women children. to provide violence. board members, staff Domestic Violence Intervention to extend our deepest gratitude of kx~ ~ick~b~ Program (DVIP) the DVIP and Your donation has enabled us to continue services to individuals affected bv domestic Thank You for your Sueoort! Sincereiv, Cris Kinkead A Urf;~l ~ Ages3cy TRAINING FOR INTERVENTION PROCEDU~ES R. Allan Mebus 1026 Denbigh Drive Iowa City, IA 52246-4914 Congratulations! You have trained over 100 people in the TIPS program. In recognition of your dedication and service to your community we present you with the enclosed plaque. Through your efforts, over 100 people have b~en trained to reduce drunk driving and the misuse of alcohol. Thsnk~ to you and the commitment of other TIPS trainers like you, we have certified over halfa million people nationwide: We commend you for your wi111n~ness to go one step beyond creating awareness and actually teach people the sldll., necessary to prevent the problems associated with the misuse of alcohol. We look forward to continuing to work with you in the future. Marcia Travers Director of Training 1101 Wnso~ BOOLSV~o ~ 1700 ,~,L~;ro~, VA 22209 (703) 5244200 F~,: (703) 524-1487 61( lVI~MO TO: FROM: DATE: Mayor Naomi Novick and council members ,'l February 2, 1996 Thank you for the oppormnlty to share with you the significant changes which are taking place with the Festival this year and the need for your support. In summary, the most important change is that we are positioning ourselves as a regional cultural attraction by moving to weekends only, but will be maintaining our community and university-based programming. Also, the Festival is becoming a producer, as well as a promoter, of events. Our costs are increasing significantly this year with our expanded hours and the production of the Iowa Arts Festival Orchestra, Radio Variety Show and Iowa Grandstand. We also have a need to retain a greater amount of our budget for operating expenses following the Festival. A $5000 grant from the City of Iowa City's hotel/motel tax, whether allocated through the City or the Iowa city / Coralville Convention and Visitors Bureau, would greatly enhance our efforts. Every effort has been made to seek additional funds fr(~m the private and the public sector. At least $15,000 ofinkind donations have been received from printing, design and photographic services. Already, we have pledges from new sources in the local business community and have received a $9,000 grant fi'om the Department of Cultural Affairs. The receipt of a grant at the $5000 level or above helps all of our future fundraising efforts. Most grants submitted by our staff includes mention oflhe 1994/5 girl from the City of'Iowa City as indication of local support. Foundation boards and corporations do consider the extent of community and city support when deciding to fund projects. Your grant enhances our ability to receive outside funds. Again, thank you for the opportunity to share our many exciting changes for the 1996 Iowa Arts Festival. I look forward to your response and am available to answer any questions you may have. FOL,t,.OWINQ I~ ,,~ "~ "~ DOCUMENT AVAILABLE The undersigned board members of the Iowa Arts Festival, who attended the January 31, 1996 board meetinq aqree with · the accompanying letter. TOM HARKIN FEB 0 5 1gg8 WASHINGTON, DC 20510-1502 Ja/~uary 25, 1996 Mayor Suss~ Horowitz Civic Center 410 E. Washington Iowa City, IA 52240 Dear Mayor Horowitz: Thank you for your recent letter. I am always glad to hear from you. I appreciate having the benefit of your views on S. 1316, the Safe Drinking Water Act Amendments of 1995. This legislation strikes a compromise between water supplies and environmental groups, between consumer cost and mitigation of possible health effects. Environmental Protection Agency (EPA) Administrator Carol Browner has praised the legislation saying it "strikes the delicate balance" between local flexibility and public safety. I am pleased the Senat9 voted unanimously to approve S. 1316 on November 29, 1995. This legislation will expand the us9 of cost-benefit analysis and risk assessment in the standards used by the EPA-for drinking water quality. As you may know, Senator Barbara Boxer (D-CA) offered a ~right to know" amendment during the debate on this legislation. Her amendment would have required local water systems to report any present contaminants in their water to all consumers. While I supported Senator Boxer's amendment, the Senate unfortunately voted 59-40 to table (kill) it. Again, thanks for sharing your views with me. Please don't hesitate to let me know how you feel on any issue that concerns you. Sincerely, Tom Harkin United States Senator TH/dmc 61% February 7, 1996 Pain Ehrhardt 1029 E. Court St. Iowa City, IA 52240 Dear Ms. Ehrhardt: This letter is in response to your January 30, 1996, letter to Gary Klinefalter regarding the property at 1036 East Court Street. In your letter you expressed concern about how the City handled this code compliance situation and what implication this has for future enforcement of violations in your neighborhood. In handl!ng any code violation, the City's goal is to achieve code compliance rather than to punish. Litigation. occurs only after a citizen refuses to work with the City to bring about compliance within a reasonable time period. As opposed to litigation, we find that working with citizens to develop a code compliance plan results in higher compliance rates, i~ less costly, and achieves compliance within shorter time periods. Litigation is costly, time consuming, and unpredictable. Regarding code violations at 1036 East Court Street, the City is actively involved in seeking full compliance with both the Housing Code and the Zoning Code. The property owner has accepted his mistake in this matter, started the process of securing a rental permit, and agreed to reduce occupancy to the legal limits by May 15, 1996. The property at 1036 East Court Street cannot by law be returned to owner-occupied, single-family status; however, occupancy is being reduced to no more than three unrelated individuals and a rental permit is I~ing required. You should also be aware this property could be converted to a legal duplex use under current zoning laws. Enforcement actions taken to date by the City in this matter are as follows: 10/10/95 Investigated complaint from neighbor that 1036 East Court Street was being used as a rental property. Initial information indicated property owner- occupied. Further investigation found that property was not owner-occupied. 12/18/95 Sent Notice of Violation for lack of rental permit to property owner. Pain Ehrhardt February 7, 1 996 Page 2 12/27/95 Discussed Notice of Violation of 12/18/95 with property owner. Discovered that 1036 East Court Street was occupied by five persons. Informed property owner that the property was over occupied. 1/2/96 Sent Notice of Violation for over occupancy to property owner. 1/26/96 Contacted original complainant concerning enforcement approach. Complainant affirmed the City enforcement approach. 1/29/96 Contacted property owner regarding compliance plan. Property owner agreed to reduce occupancy by May 15, 1996, and immediately schedule a rental housing inspection. 2/1/96 Conducted rental housing inspection at 1036 East Court Street. 2/2/96 Sent Notice of Violation concerning housing inspection conducted 2/1/96. Property owner given the standard 30 days to correct housing code violations. 2/6/96 Received written confirmation from property owner regarding compliance plan. 3/5/96 Reinspect property to check compliance with housing code. in summary, the City's enforcement action is resulting in code compliance with both the Housing and Zoning codes.' The code compliance plan represents voluntary commitment to compli~ith the law and avoids costly, time consuming and unpredictable litigi~tion. Douglas W. Boothroy, Director Department of Hou~.,ing & Inspection Services cc: Steve Atkini, City Manager To: IO~ CITY CLERK Z-?-9§ U~-%/.~-, -p,".' - o Johnson Counl~ Don S~hr, Chairpormn ' Jo- Bolkoom Charles D. Duffy Stephea P. Ladna Sally Slutsman BOARD OF SUPERVISORS February 8, 1996 FORMAL MEETING . Agenda 1. Call to order 9:00 a.m. 2. Action re: claims 3. Action re.'. formal minutes of January 25th. 4. Action re: payroll authorizations 5. 9:00 a.m. ,. Public Hearing on Zoning and Platting Applications: a) First and Second consideration of the following Zoning applications: Application Z9551 of Kim & Curt Hynek, Swisher, requesting rezoning of 1.241 acres from A1 Rural to RS. Suburban Residential of certain property described as being in the NW 1/4 of the NE 1/4 of Section 1; Township 81 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This property is located on the west side of L Road NW, approximately 3/4 of a mile north of its intersection with 120th Street NW in Monroe Iwp.). 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 3566000 FAX: (319) 356-6086 To: IO~ CITY CL~I( Fro=: jo hog~rtv ~-7-cJ§ 8:S7a~ p. 3 oF 6 Agenda 2-8-96 2. Page 2 Application Z9552 of Bernard & Opal Huber, owner, Cedar Rapids, signed by Dean Beranek of MMS Consultants Inc., requesting re'zoning of 3.0 acres from C2 Commercial to M1 Light Industrial of certain property described as being in the South 1/2 of Section 22; and the North 1/2 of Section 27; all in Township 81 North; Range. 7 West of the 5th P.M. in Johnson County, Iowa (Yhis property is located on the east side of Old Highway 218 NW, approximately 1/2 mile north of its intersection with Cth-tis Bridge Road NE in Madison Twp.). Application Z9553 of Hal Knowling, owner, North Liberty, signed by Come McRoberts, Coralville, requesting rezoning of 1.99 acres from A1 Rural to RS Suburban Residential of certain property described as being in the NE 1/4 of the NW 1/4 of Section 2; Township 79 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (This property is located on the south side of 340th Sh'eet 8W, approximately 0.6 miles west of its intersection with Cosgrove Road SW in Hardin Twp.). Application Z9554 of Jay Stolba & Sarah Ordover,'owners, Cedar Rapids, requesting rezoning of 1.93 acres from A.1 Rural to RS Suburban Residential of certain property described as being Lot 1 of McAllister Creek Subdivision located in tho SE 1/4 of the SE 1/4 of Section 5; Township 81 North; Range 7 West of the 5th P.M. in Johnson County, Iowa (This property is located on the west side of Highway 965 NW, approximately 1/4 of a mile north of its intersection with 120th Street NW in Jefferson Twp.). b) Discussion/action re: the following Platting applications: Application S9588 of Vernon & Jenny Kucera, signed by Vemon Kucera, requesting prel'uninary and final plat approval of Kuchee- Koo Second Addition, a subdivision described as being located in the NW 1/4 of the NE 1/4 of Section 15; Township 81 North; Range 8 Wesi of the 5th P.M. in Johnson County, Iowa_.(Thi~I~ a 1-lot, 4.52 acre, fannstead split, located 2.0 miles south bf l:Tam-_-- Johnson Road on the east side of Derby Avenue in Mom.o.e Twp;~. To~ I0~ CITY CLER~ Agenda 2-8-96 Page $ 2. Application S9591 of J. Wesley Hechstedler requesting preliminary and final plat approval of W. & A. Addition, a subdivision located inthe SE 1/4 of the N//1/4 and the NE 1/4 of the SR 1/4 of Section 14; Township 78 North; Range § West of the 5th P.M. in Johnson County, Iowa (This is a 1-lot, 4.0 acre, farmstead split, located on the west side of Cosgrove Road SW, approximately 1/2 mile south of 500th Street SW in Washington Twp.). Application S9592 of Connie J. McRoberts requesting preliminary and final plat approval of Knowling Subdivision, a subdivision located in the NE 1/4 of the NW 1/4 of Section 2; Township 79 North; Range 8 West of the 5th P.M. in Johnson County, Iowa (this is a 1-1or, 5.00 acre, residential subdivision, located on the south side of B40th Street SW, approximately 0.6 of a mile west of its intersection with Cosgrove Road SW in Hardin Twp.). Application 89593 of Jay Stolba requesting preliminary and final ' plat approval of McAllister Creek Second Subdivision (A Resubdivision of Lot 1, McAllister Creek Subdivision), a subdivision located in the SE 1/4 of the SE 1/4 of.Section 5; Township 81 North; Range 7 West of ~e 5th P.M. in Johnson. County, Iowa (This is a 2-lot, 4.36 acre, residential subdivision, located on the west side of Highway 965 NW, approximately .25 miles north of its intersection with 120th Street NW in Jefferson Application S9594 of David Michael Forrest, signed by Dean Berauek of MMS Consultants Inc., requesting preliminary and final plat approval of Chain Ridge Subdivision, Part One, a subdivision located in the SE 1/4 of the NW 1/4 of Section 27; Township 81 North; Range 6 West of the 5th P.M. in Johnson County, Iowa (This is a 2-lot, 14.56 acre, residential subdivision, located on the south side of Pine Brook Avenue NE at ]ts-~outhwest end m Big Grove Twp.). : Application S9596 of Karen Long requesting preliminar~:'~nd plat approval of Sugar Woods Subdivision, a subdivision located in Agenda 2-8-96 Page 4 the South 1/2 of the NE 1/4 of Section ll; Township 78 North; Range 6 West of the 5th P.M. in John.~on County, Iowa (this is a 1-lot, 2.19 acre, Highway Commercial subdivision, located on the east side of Sand Road SE, approximately 1/4 of a mile north of the intersection of Sand Road SE and 490th Street SE in Pleasant Valley Twp.). Application S9597 of Stephanie A. Leonard requesting preliminary and final plat approval of Leonard's Subdivision, a subdivision located in the SE 1/4 of the NE 1/4 of Section 25; Township 78' North; Range 7 West of the 5th P.M. in John.~on County, Iowa (This is a 1-1or with one outlot, 39.58 acre, farmstead split, located on the west side of Maier Avenue SE, 3/4 of a mile north of 560th Street SE in Sharon Twp.). Application S9598 of Harold Fiala requesting preliminary and final plat approval of Fiala Subdivision, a subdivision located in the SW 1/4 of the NW 1/4 of Section 6; Township 81 North; Range 5 West of the 5th P.M. in Johnson County, Iowa (rhis is a 1-lot, 2.90 acre, residential subdivision, located on the north side of 110th Street NE, approximately 1.0 mile east of the Highway 1 NE and 110th Street NE intersection in Cedar Twp.). Application 89599 of Doris Moore requesting preliminary and final plat approval of Moore Subdivision, a subdivision located in the SW 1/4 of the SE 1/4 of Section 29; Township 79 North; Range 7 West of the 5th P.M. m Johnson County, Iowa (This is a 1-lot, 23.44 acre, farmstead split, located on the north side of Black Diamond Road SW, approximately 1/4 of a mile east of the Black Diamond Road SW and Half Moon Avenue SW intersection in Union Twp.). 6. Business from the County Auditor. To= ~0~ CITY CLERg F~m ~o hog~rtv Agenda 2-8-96 a) Action re: permits b) Action re: reports other Page 5 7. Business from the County Attorney. a) Report re: other items. 8. Business from the Board of Supervisors. a) Action re: accept low bid of $373,900.07 from Iowa Bridge and Culvert, Inc. for Johnson County Project BRO8-905206) (Structure R-6-1 located in Section 1-78-7 and Section 6-78-6) and authorize Chairperson to sign contract and bond for same. b) Recogmtion of Evelyn Wolfe as Emergency Medical Services Instructor of the year and authorize the Chairperson to send a letter of congratulations. Recognition of George Chaloupka of Solon for his 40 years of active volunteer service to the Solon Fire Department and authorize the Chairperson to send a letter of congratulations. d) Discussion/action re: Grant Agreements between Iowa Department of Natural Resources and Johnson County for Well Abandonment Grant and Well Water Testing Grant. e) Other 9. Adjourn to informal meeting. a) Discussion re: budgets. b) Inquiries and reports from the public. Reports and inquiries from the members of the Board of Supervisors. d) Report from the County Attorney. Other 10. Adjournment. City of Iowa City MEMORANDUM · Date: February 9, 1996 To: Steve Arkins, City Manager From: Joe Fowler, Director of Parking and Transit Re: Dave Couchman's Comments Thursday, February 8, 1996, I requested Transit Operator Dave Couchman to further explain his proposed cuts in the transit management. I requested that he take the duties currently performed by the supervisors and propose how these would be redistributed to get the job done. Dave at that time informed me the had no Idea what management did so he could offer no suggestions as to how the work could be redistributed. During this conversation I told Mr. Couchman that I would be willing to discuss further with him any recommendations he had that would impact on the transit budget. He has advised me that he will contact me in the future and let me know of his suggestions. Febmary8,1996 Mr. Harold Cozad 412 Douglass Court Iowa City, IA 52246 Dear Mr. Cozad: CITY OF I0 WA CITY I have checked into your complaint regarding the towing of your vehicle on January 30, 1996. The City was responding to complaints from residents on Douglass Court about inadequate snow removal. Four cars in your neighborhood, which had not been rapred since the snowfall five days earllet, were cited for violation of the 48-hour "street storage" limit and were towed on that day. This was to allow for mi3re thoreugh snow removal. The 48-hour parking limit is usually enforced on a complaint basis. Normally, vehicles parked in violation are cited and a notice warning of potential removal is attached. However, when such vehicles are a hazard or sedous impediment to the use of the street, they am removed immediately. We would prefer to give advance warning to everyone before towing their vehicle. However, we do experience many situations similar to youre during snow removal and, in such cases, we must weigh the convenience to the vehicle owner of parking on the street versus the dght of each adjacent resident to have passable streets and safe access to their homes. In such cases, the latter must be given precedence. I hope this information is helpful in explaining the basis for the City's actions. Sincerely. Naomi J. No'vick Mayor cc: CityCouncil CityManager February 2, 1996 Don Kemp 316 Riverview Dr. Dacorah, IA 52101 Re: Utility Account #: 064-355-16 Service Address: 819 Rider St. Dear Mr. Kemp, Your letter of January 30 was presented to the City Council at the January 30 Council Meeting. It was then referred to me for response as the Treasury Division is responsible for administering the utility account bill and collection policies as established by the City Code. I understand your disagreement with being held responsible for a tenants' bill. Our collection system is limited to sending letters or transferring unpaid delinquent balances to an active account in the same account holders' name. As you are a property owner of residential rental properties, it is important that we explain our collection system. In reference to the delinquent balance due for the above account, I had received a phone call from your previous tenant and account holder for the above account, Hillary Grief. She advised me that she planned on paying the 964.08 balance due. Payment of 964.08 was received on January 29. I have alerted the staff of your mailed payment. We will return your payment if it comes into our office. To explain our collection system, our procedures were changed in 1994 to coincide with a change in Chapter 384.84 of the State Code, Rates and charges-billing and collection--contracts. That chapter stipulates that all rates and charges for water, sewer, storm water drainage and solid waste disposal, if not paid as per City ordinance, are a lien upon the property or premises served by these services. That same chapter specifically defined the collection procedures for any delinquency on a residential rental property. It reads ': .... for a residential rental property, where the water service is 410 EAST WASHINGTO~ STREET · IOWA CITY. IOWA 52240-1826 · I319I .156.5000 · FAX 1319) 356,5009 separately metered and paid directly by the tenant, such is exempt from a lien for delinquent water charges, after the landlord gives written notice to the City that the tenant is liable". This only references water charges being exempt from a lien. Other services provided by the City are collected through the lien process. The City of Iowa City simplified the State requirements in exempting water charges on residential rental properties. We do not require a written notice from the property owner that a tenant is liable. We automatically exempt delinquent water charges from a lien when the charges are on a residential rental property and the account is in the tenants' name (Chapter 1 4-3A-6). Delinquent charges and fees for sewer, solid waste and recycling on a residential rental property in a tenant's name, would be a lien on the property and would be certified to the county and collected in the same manner as property taxes. The following information defines our collection action on active versus inactive delinquent accounts. ACTIVE DELINQUENT ACCOUNTS: 1) A collection letter is sent to the account holder 30 days after the bill date. This letter provides the opportunity for a hearing and explains the discontinuance of service procedures that would follow if payment is not received within a specified time period. In addition, a written notice is posted at the property not less than five (5) calendar days in advance of any discontinuance of service(s). If service is discontinued, such would be resumed after payment in the form of cash, money order, cashiers check or MasterCard or Visa credit card is received in the Treasury Division office. INACTIVE OR CLOSED DELINQUENT ACCOUNTS: 1 ) A collection letter is sent to the account holder 30 days after the final bill. If the account is in a tenant's name, a copy of this letter is mailed to the owner or manager as listed on the account records. If there is another active account in the same account holder's name as on the inactive delinquent account, a special letter is sent with the 30 day collection letter advising that any balance due on the inactive account will be transferred to the active account, if it is not paid in seven (7) days. The transferred delinquent balance would then be collected with the next bill on the active account. 2) For those inactive or closed accounts that were in an owner's name, a second collection letter is sent to the account holder 60 days after the final bill, Further collection for an account in a tenants' name is included in the annual lien collection process explained below. LIEN COLLECTION PROCESS: 1) On an annual basis, letters are mailed to the account holder and owner. This letter advises the delinquent balance due, the date and time of a public hearing and offers the account holder and/or owner the opportunity to appear at the hearing, and explains that the delinquent account would be presented to the City Council for approval to adopt as a lien by resolution. I have enclosed copies of the City Code and State Code that reference these procedures. In your case, Mr. Kemp, your tenant, Hillary Grier, received her letter concerning the delinquent balance and submitted payment in full. Again, we will return your payment if such is received in this office. Please feel free to contact me at 319-356-5065 regarding our collection system or utility accounts. Sincerely, Dianna Donahue Customer Service Manager cc: Steve Atkins, City Manager enc: Code of Iowa, Chapter 384.84, City Code Chapter 14-3A-6 14-3A-6 establishing the account shall first execute a written agreement with the Department of Public Works. Such accounts shall be governed by Article F of this Chapter, Wastewater Treat- ment Works User Charges. (1994 Code) 14-3A-6: BILLING AND PROCEDURES; ACCOUNTS: COLLECTION DELINQUENT A. Delinquency: 1. Billings for services provided to properties for any one service period, as defined by regulations established by the City and approved by resolution of the City Council, shall be submitted to account holders within thirty (30) calendar days after the end of the billing period and shall be due and payable within fifteen (15) calendar days after the date of the billing. 2. If payment in full is not received, the account(s) shall be deemed delin- quent. For locations which receive City water, wastewater and/or solid waste services, the account holders shall be billed and collected as a sin- gle account, and in the event of a delinquency in payment as to either water, wastewater or solid waste ser- vices, subsequent payments shall be credited first to the delinquent billings and then to the current billing. 3. If any check or automatic bank debit for payment of utility services is returned, for any reason, to the City from the financial institution from which it is written, a service fee shall be assessed as provided In Title 3, Chapter 4 of the City Code. Automatic 14-3A-6 bank debit system, known as Sure Pay, is available to pay for services billed for which a discount is provided in Title 3, Chapter 4 of the City Code. Imposition of a Lien for Unpaid Servic- es: 1. The City shall have a lien upon the property of any account holder or property owner who has failed to pay for water, wastewater and/or solid waste services, including fees and penalties. After written notice and public hearing, the City shall adopt the amount of the lien by resolution, and the City Clerk shall certify such amount and file the same with the County, to be assessed against the property and collected in the same manner as a property tex, as provided by State law. 2. For residential rental properties where the charges for service are separately metered and paid directly by the tenant and when the utility account is in the current tenant's name, the rental property is exempt from a lien but only for delinquent water charges. (1994 Code) 14-3A-7: DISCONTINUANCE AND RES. TORATION OF SERVICE: A. Notice: 1. In the event an account holder fails to pay the full amount of the billing for City utility services within thirty (30) calendar days after the billing date, service may be discontinued but only after giving the account holder written notice and an opportunity for a hear- ing before the Director of Finance or City i ) .~384,83. CITY FINANCE 384.83 Procedures for revenue bonds and pledge orders. 1. A city may ~ssue revenue bonds pursuant to a re$olutian of the governing body of the city utility~ combined utility syatem. c~ty enterprise. or combined city enterprise. adopted at a regular or special meet- ing by a majority of the total number of members to which the governing body ~s antitied. 2. c. Before the governing body institutes pro- ceedmgs for the issuance of revenuebonds. it shall fix a time and place of meeting at which ~t proposes to take action and give notice by publication in the man- ner directed in section 362.3. The notice must include a statement of the time and place of the meeting, the maximum amount of the proposed revenue bonds, the purpose or purposes for which the revenue bonds wdl be issued. and the city utility, combined util!ty system. city enterprise, or combined city enterprise v~hose net revenues will be used to pay the revenue bonds and interest on them. The governing body shall at the meeting receive oral or written objections from any resident or property owner of the city. ,After all objecuons have been received and considered. the governing body may. at the meeting or any adjourn- ment of the meeting. take additional action for the issuance e~ the bonds or abandon the proposal to issue bonds. Any resident or property owner of the city may appeal a decision of the governing body to take addttional action to the district court of the county in which any part of the ctty is located within fifteen days after the additional action is taken. but the additional action of the governing body is final and conclusive unless the court finds that the gov- erning body exceeded its authority. The provisions of this subsection with respect to notice. hearing, and appeal ~n connection with the issuance of revenue bonds are in lieu of those contained in chapter 73A or any other law b. Separate purposes may be incorporated in a single notice of intention to institute proceedings or separate purposes may be incorporated in separate notices and. after an opportunity for filing objections, the governing body may include in a single issue of revenue bonds any number or combination of pur- poses 3. Revenue bonds may bear dates. bear Interest at rates not exceeding thai permitted by chapter 74A, mature m one or more matailments. be in either coupon or registered form. carry registration and conversion pnvileges~ be payable as to princtpal and interest at times and places. be subject to terms of redemptmn prior to ma~.urity w~th or without pre- mium. and be in one or more denominations. all as provtded by the resolution of the governing body authorrang their issuance. The resolution may also prescribe additional provisions. terms. conditions. and covenants which the governing body deems ad- visable. consistent with the provisions of the city code. including provisions for creating and maintain- ing reserve funds. the issuance of additional revenue bonds ranking on a parity with such revenue bonds and additional revenue bonds junior and subordinate to such revenue bonds. and that such revenue bonds shall rank on a parity with or be junior and subor- dinate to any revenue bonds which may be then outStanding. Revenue bonds are a contract between the city and holders and the resolution is a part of the contract. 4. If the governing body ~s a city council. the revenue bonds must be executed by the mayor and clerk of the city. If the governing body is a utility board. the revenue bonds must be executed by the chmrperson and secretary of the board. If coupons are attached to the revenue bonds. they must be executed with the original or facsimile signature of the clerk or secretary. A revenue bond is valid and binding for all purposes if it bears the signatures of the oncers in office on the date of the execution of the bonds not- withelanding that any or all persons whose signa- tures appear thereon have ceased to be such officerS prior to the delivery thereof. The issuance ot revenue bonds must be recorded in the office of the city treasurer or other financial officer designated by the council. and a certificate of the recording by the treasurer or other oWlcer must be printed on the back of each revenue bond. 5. Revenue bonds and pledge orders issued pur- suant to this division are negotiable instruments. 6. A city may issue pledge orders purSuant to a resolution of the governing body of the c~ty utility, combined utility system. city enterprise, or combined city enterprise, adopted by a majority of the total number of members to which the governing body is enmled. at a regular or special meeting. ordering their issuance and delivery in payment for all or part of the cost of a project. Pledge orders may bear in- terest at rates not exceeding that permitted by chap- ter 74A. 7. The physical properties of a city utility. com- bined utility system, city enterprise, or combined city enterprise may not be pledged or mortgaged to secure the payment of revenue bonds or pledge orders or the interest thereon. {C35. §5903-f4. 6066.f6. -f~: C39. {5903.15, 8066.29-6066.31; C46, 50. §385.4.394.6-394-8: C58. 62. 66, 71.73, §385.4.386B.10, 394 6-394 8. C75. 77. 79, 81. §384-$3} 83 Acts. ch 90. §26 384.84 Rates and charges -- billing and col- lection -- contracts. I. The governing body of a city utility. combined utility system. city enterprise, or combined city en- terprise may establish. impose, adjust. and provide for the collection of rates and charges to produce gross revenues at least sufficient to pay the expenses of operation and maintenance of the city utility. com- bined utihty system, city enterprise. or combined city enterprise. When revenue bonds or pledge orders are issued and outstanding pursuant to this division. the governing body shall establish. impose, adjust. and provide for the collection of rates to produce gross revenues at least sufficient to pay the expenses of operation and maintenance of the city utility, corn° bined utility system. city enterprise. or combined city enterprise. and to leave a balance of net revenues sufflc~ent to pay the principal of and interest on the revenue bonds and pledge orders as they become due and to maintain a reasonable reserve for the payment of pnnclpal and interest. and a sufficient portion of net revenues must be pledged for that purpose. Rates must be established by ordinance of the council or by resolution of the trustees. published in the same manner as an ordinance. 2. a. Acltyutdityorenterpriseservicetoaprnp. erty or premises, including services orsewer systems, storm water drainage systems, sewage treatment. solid waste collection, water, solid waste disposal. or any of these services, may be discontinued if the account for the service becomes delinquent. Gas or electric service provided by a city utility or enterprise shall be discontinued only as provided by section 4?6 20, and discontinuance of those services are sub- ject to rules adopted by the utilities board of the department of commerce. b. I£ more than one city utility or enterprise ser- vice ~s billed to a property or premises as a combined servtce account, all of the services may be discontin- ued if the account becomes delinquent. c A city utility or enterprise service to a property or premises shall not be discontinued unless prior written notice Is sent to the account holder bv ordi- nary mall. informing the account holder of the ~ature of the delinquency and affording the account holder the opportunity for a hearing prior to discontinuance of service. If the account holder is a tenant, and if the owner or landlord of the property has made a written request for notice. the notice shall also be given to the owner or landlord. 3. a All rates or charges for the services &sewer systems. storm water drainage systems. sewage treat. ment. solid waste collection. water. solid waste dis- pesal. or any of these services. if not paid as provided by ordinance of the council or resolution of the trust- ees. are a lien upon the property or premises served by any of these services upon certification to the county treasurer that the rates or charges are due. b. This lien may be imposed upon a property or premises even ira city utility or enterprise service to the property or premises has been or may be discon- tinued as provided in this section. c A lien for a city utility or enterprise service shall not be certified to the county treasurer /'or collection unless prior written notice of intent to certify a lien ts guven to the account holder of the delinquent account. If the account holder is a tenant, and if the Owner or landlord of the property has made a written request for notice, the notice shall also be given to the owner or landlord. The notice shall be sent to the appropriate persons by ordinary mail not less than ten days prior to certification of the lien to the county treasurer. d For a residential rental property where a charge for water service is separately metered mud paid directly by the tenant. the rental property is exempt from a lien for those delinquent charges CITY FIN/uh/CE, §384.84 incurred after the landlord guves written notice to the city utdity or enterprise that the tenant is liable for the charges and a deposit not exceeding the usual cost of ninety days of water service is paid to the utility or enterprise Upon receipt. the utility or enterprise shall acknowledge the notice and deposit. A written notice shall contain the name of the tenant responsible for charges. address of the property that the tenant is to occupy, and the date that the occu. panty begins. A change in tenant shall require a new written notice and deposit. When the tenant moves from the rental property, the city utility or enterprise shall return the deposit if the water service charges are paid in full and the lien exemption shall be lifted from the rental property. The lien exemption for rental property does not apply to charges for repairs to a water service ~f the repair charges become de- linquent. 4. A lien shall not be imposed pursuant to this section for a delinquent charge of less than five dollars. The governing body of the city utility or enterprise may charge up to five dollars, and the county treasurer may charge up to two dollars. as an administrative expense of certifying and filing this lien. which amounts shall be added to the amount of the lien to be collected at the time of payment of the assessment from the payer Administrative expenses collected by the count), treasurer on behal for the city utility or enterprise shall be paid to the governing body of the city utility or enterprise. and those col- lected by the county treasurer on behalf of the county shall be credited to the county general fund. The lien has equal precedence w~th ordinary taxes. may be certified to the county treasurer and collected in the same manner as taxes. and is not divested by a judicial sale 5. A governing body may declare all or a certain portion of a city as a storm water drainage system chstrict for the purpose of establishing. imposing, adjusting, and providing for the collection &rates as provided in this section. The ordinance provisions for collection of rates of a storm water drainage system may prescribe a formula for determination of the rates which may include criteria and standards by which benefits have been previously determined for special as. sessments for storm water public improve. ment projects under this chapter 6 a. The governing body of a city utility. com- bined utility system. city enterprise, or combined city enterprise may: (1) BY ordinance of the council or by resolutlun of the trustees published in the same manner as an ordinance, establish. impose. adjust, and provide for the collection o£charges for corm ectlon to aci ty utility or combined utility system. (2) Contract for the use of or services provided by a city utility, combined utility system. oty enterprise, or combined city enterprise with persons whose type or quantity of use or service is unusual. (3) Lease for a period not to exceed fifteen years all or part of a city enterprise or combined city enterprise, if the lease will not reduce the net rev- February 6, 1996 Cathleen F. McCready 1108 Oakcrest St., #11 Iowa City, IA 52246 Re: License #: VYT777 Ticket #: 476312 CITY OF I0 WA CITY Dear Ms. McCready: Your letter of February 2, to contest the above parking ticket, has been submitted to the Administrative Review Board. The results of their review will be forwarded to you via first-class mail, sent to the above address. You may expect a decision within four (4) to six (6) weeks. Should you have questions concerning the action on this review board, you are welcome to call our Customer Service Representatives, 356-5066. Sincerely, Dianna Donahue Customer Service Manager cc: Mayor and City Council ;' E ;EIVED FIB 0 ?.dgg8 FROM: Cathleen E. McCready 1108 Oakcrest,/tl 1 Iowa City, IA DATE: 2/2/96 RE: Contesting charge of parking ticket (/tAA00476312) I wish to contest the charge of $5.00 for parking in a 'marked stall' on Linn St., comer of Linn/Washington. I am very aware that the Parking Division of Iowa City is diligent about handing out parking tickets on a minute-to-minute basis downtown; hence, I am doubly careful to check for metered parking, special zoning, fire hydrants, etc. On this particular day, with an Iowa snowstorm coming down, I parked my car for a lousy half hour before my car was ticketed - with no 'marked stall' markings or 'no parking' signs in sight. I even fed the parking meter, which, together with the parking ticket, became a very expensive lunch. If these 'marked stall' markings are under the snow, isn't this a dishonest manner to collect parking revenue? Please explain. I would appreciate that this fine be dropped, as I contribute enough to the pursestrings oflowa City with legitimate parking tickets. Sincerely, . /Q Cathleen E. McCready ,} co: Mayor Naomi Novick City of iowa City MEMORANDUM Date: February 9, 1396 To: City Council From: Madan Karr Re: Revised Schedule for the February & March of 1996 Please mark your calendar accordingly: Monday, Feb. 12, 6:30 - Tuesday, Feb. 13, 6:00- 7:30 - Wednesday, Feb. 14, 9:30 a.m. Work Session cancelled Work Session Formal Work Session Budget Tuesday, Feb. 20, 6:30 - Work Session Public Works Design Standards Capital Improvements Fdnge Area Monday, Feb. 26, 6:30 - Tuesday, Feb. 27, 7:30 - Work Session Conference Board meeti.ng Fp~al Monday, March 4, 6:30 -- Tuesday, March 5, 7:30 - Special Work Session Special Formal Monday, March 25, 6:30 Tuesday, March 26, 7:30 Work Session Formal THIRD REVISION Please call with any questions you may have. cc: Department Directors cleriCbudget l To= IO~ CITY CL£Ri( Froxo: ~o hogaf"t¥ 2-9-96 I6::~3ae p. 2 oF Z JohnsonCount- Don Sehr, Chairperson Joe Bolkcom Charles D. Duffy Stephen P. Lacina Sally Slutsman BOARD OF SUPERVISORS February 13, 1996 INFORMAL MEETING 1. Call to order 9:00 a.m. 2. No business. 3. Recess. Agenda 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6O86 · Downt ~ . 0 Par Power ~nt J J North Downtown Iowa City Burlington Street: Boulevard Treatment Parking Ramp Parking Ramp Our!lngton St. mus ',~ Downtown Iowa City Burlington Street: Boulevard Treatment Parking Ramp Parking Ramp 11[BBil '1111111llllll Illill!Bill] E , · .., ...,,,,. Court St. · ';, .; ~,-,:~ ";~ · " ? g'-"C Burlington St. MICROFILMED BY C- ES- INFORMATION TECHNOLOGIES · City G Downtown Iowa o -~ ~ 'b_ ' ,-o Ram ,mus ¢Power Uni~ Downtown Iowa City Burlington Street: Boulevard Treatment Parking Ramp Parking Ramp eurlington St. 'mus Overview The framework for developing the design plan comes from an assessment and understanding the issues and conditions in the area, as well as known plans and proposals, the generation alternative scenarios and the development of a plan "vision" and strategy for implementation. In order to guide the planning effort and develop the Design Plan vision, the plan incorporates the following eight principles: · ov~s~on of pubhc spaces that are well*placed and well-designed s~tes for public gathering. · Recommended improvements to encourage safe pedestrian and bicycle use of streets and walkways in the Near Southside redevelopment area, including elements to make public areas more accessible to people with disabilities, and to make Burlington Street a safer and more attractive street for pedestrians to cross. Suggestions which may lead to revisions to the Iowa City zoning regulations that prescribe design elements to create a "unifying sense of place" through architectural guidelines and public improvement projects. Promotion and encouragment of mixed use redevelopment for the area south of Court Street at an appropriate scale, including residential development and small scale commercial enterprises such as restaurants, outdoor cafes and/or small shops. · Identification of suitable locations for public art that reinforce a "sense of place" and public gathering areas. · Continuity be~een the Near Southside redevelopment area and the Central Business District. · Enhancements to security and safety through appropriate application of elements within the Near Southside Neighborhood. · Emphasis on environmentally sensitive and cost effective design concepts. Area Wide Cohesivehess Area wide cohesiveness is promoted through the incorporation of three design considerations: ni ' ' " ' ' u fy~n~ streetscape elements, on-street parking features, and a green hnks concept. These ~tems within the Design Plan can provide an enhanced public environment by promotingpublic gathering and visual attractiveness, as well as reducing pedestrian, automobile and bicycle conflicts. Streetscape The term "streetscape" refers to elements of the public domain such as streets, medians, sidewalks, lighting, and landscaping. Cohesive streetscapes contribute a sense of visual appeal, desirability, and marketability to an area. As part of this plan, the streetscape character will change with specific elements within each district, but uniform plantings of trees along streets and pedestrian walks throughout the area will assist in promoting cohesivehess within the Near Southside. Further studies and an inventory of existing tree locations, species, and conditions will need to be undertaken as design improvements are initiated. Healthy, mature specimens should be preserved and incorporated with new plantings whenever possible. On-Street Parking In addition to the presence of traditional streetscape elements, on-street parking is prevalent throughout the Near Southside. The Design Plan proposes that on-street parking be visually enhanced by e,x!.end!ng the,c. urb, line, ge,nerally_at i.nters.ecti.o. ns; or b.y cu..tting i.n!o !he_ex. is. tinf~. cu.rb ¢o,ncep~ual Lighting Elements !l~.- ~ ' '-'~ ":" Burlington Street ~ Downfawn Extensmn, - ....... · Ralston Creek, · .'.· - .... ·~ ·. unlYersltv aT IOWa . - , .~" - ... ' oanners on existing street lights . : -- . ~.... '. . - . .. . , · .-... ~. ,~-. ~ -. · Event banners ' · : . . , ~ .:-.:-'~'~;~,%: .... · To represent odop,ed downtown : · . ........ [~"~'-. '~'~~~~~;~"".' · * Pedestrainscaleligh~ng .. standards -::; ' ' .. - ::. :' ~ '. .' .. ;~,~- . -. ~ -:.. . · . :.~, .'~..~:"- . .~.~..~. · ,.~ ~'~..'."<.'~'~e . y..:. ~~ ;, : '. ' ' . :. I . .. ) l ...' ~ / It --~' - ~ ' ' · - F' . ,-' _11' " " ; ~ '... f...':.%~'/ ' :...' ~ ~. . .~ · . . . . ~ .~ . . ~ ....., . ~Lk'.'. . . · :' '- '... ·:..,,~' ~.'~u. r -.' ':.' '. ;-'.:1~,'~V~'~Yt-- "~z~Z~,~l" :~ -" :~."":'t'- ·,.~: ' - .. ~ ' ' ...... ~ Government Center ~ slandS~uar~- ' To represent the implemental/on of a traditional or formal element LOCATION ~REA WIDE SHORT RAHGIE (0-2 YEARS) ORGANIZATION AND EARLY ACTION * CREATE IMPLEMENTATION ADVISORY COMMITTEE TO WORK WITH CITY · COl, REPRESENTATIVES AND STAFF * IMP/ o DESIGNATE RETAIL STREETS AND AREAS TO PROMOTE RETAIL DEVELOPMENT IN · BEGJ CLUSTERS · IMP/ ~ DETERMINE POLICIES ON INCENTIVES AND FINANCE · IMPL ° IMPLEMENT POLICIES ON "HUMAN SCALE" HIGH DENSITY RESIDENTIAl. DEVELOPMENT · CONDUCT ENVIRONMENTAL AND LANDSCAPE INVENTORY (STREET TREES) ~uc~l Ponying I[Jen~ents ffon Street existing brick accent pavers ed paving treatments at pedestrian landing zones .an, Chnton, and Gilbert Street intersections) '"Downtown Extension ~ .. "~ · Brick accent pavers incorporated w;th exisling sidewalk framework · ' :~ · Extend "plaza quality" treatment from downtown along Clinton Street we ex,sting sidewalk framework with enhanced paving lent at key intersections Rock I,~land Square · Br,ck paving enhancement along commercial streels · Preserve existing sidewalk framework in residennal areas ' Example [11unrahons ore no! recom'~enc[a~ons [or specific pay,rig delails I11us'rahons are ~ntended to co'mnumco~e conceptual vanol~on$ ot elemenls among RANGE (2-5 YEARS) .EVELOPMENT CATALYSTS LONG RANGE (5 + YEARS) ENHANCEMENTS AND SUSTAINABLE IMPROVEMENTS . f FORTS FOR NEW DEVELOPMENT · A/HERE NECESSARY ) :NTERSECTIONS AND OTHER PUBLIC FACILITIES I;RE, STREETSCAPE ELEMENTS AND LANDSCAPE MEDIAN WHERE NECESSARY · COMPLETE GREEN-LINKAGES CONCEPT · COMPLETE STREET TREE PLANTINGS · CONSTRUCT ON.STREET PARKING MODIFICATIONS · CONTINUE ADA UPGRADES · ONGOING MAINTENANCE CFURE, STREETSCAPE ELEMENTS AND LANDSCAPE MEDIAN , ONGOING MAINTENANCE ES WHERE APPlICABlE Area Wide Coheslveness Area wide cohesiveness is promoted through the incorporation of three design considerations: unifying streetscape elements, on-street parking features, and a "green links" concept. These items within the Design Plan can provide an enhanced public environment by promoting public gathering and visual attractiveness, as well as reducing pedestrian, automobile and bicycle conflicts. Streetscape The term "streetscape" refers to elements of the public domain such as streets, medians, sidewalks, lighting, and landscaping. Cohesive streetscapes contribute a sense of visual appeal, desirability, and marketability to an area. As part of this plan, the streetscape character will change with specific elements within each district, but uniform plantings of trees along streets and pedestrian walks throughout the area will assist in promoting cohesiveness within the Near Southside. Further studies and an inventory of existing tree locations, species, and conditions will need to be undertaken as design improvements are initiated. Healthy, mature specimens should be preserved and incorporated with new plantings whenever possible. On-Street Parking In addition to the presence of traditional streetscape elements, on-street parking is prevalent throughout the Near Southside. The Design Plan proposes that on-street parking be visually enhanced by extending the curb line, generally at intersections, or by cutting into the existing curb line, to better define the parking lanes or bays. Further detailed study will enable the Public Works and Planning and Communily Development Departments to determine specific parking considerations for each street. The Design Plan, for illustrative and conceptual purposes, shows parallel parking throughout the area, with the exception of areas with existing angled parking and in the Government Center, where angled parking is recommended. Green Links Another area wide feature is a strong "green links" concept, intended to unite the districts identified in the Near Southside, as well as enhance the design relationship between Downtown and the Near Southside. Primary links are located along Harrison, Clinton, and Burlington Streets. Pedestrian movement is promoted through a series of public green spaces, landmark features, and destinations. Along Harrison Street, moving west from Gilbert Street, the "green link" features a creek side park adjacent to Ralston Creek. It continues through Harrison Hill Park, into the Government Center Civic Park, through a small park at Capitol Street, and onto the University of Iowa Campus to a green terminus near the Iowa River. This green space is shown on properh/owned by the University of Iowa and CRANDIC Railroad. University plans for the area west of Capitol Street have not been fully developed, so it is too early to determine how the green space and link might fit into this area. As University plans for this area emerge, an ongoing dialogue between the City and the University should take place to promote development of this feature and determine how the green space would be compatible with University development. Ultimately, the park should reflect an image appropriate to the University's campus development. The water features at Ralston Creek and the Iowa River strengthen the ~o ends of this link. Green Links .OCATiON SHORT RANGE (0-2 YEARS) ORGANIZATION AND EARLY ACTION · CREATE IMPLEMENTATION ADVISORY COMMITFEE TO WORK WITH CITY REPRESENTATIVES AND STAFF · DESIGNATE RETAIL STREETS AND AREAS TO PROMOTE RETAIL DEVELOPMENT IN CLUSTERS · DETERMINE POLICIES ON INCENTIVES AND FINANCE · IMPLEMENT POLICIES ON "HUMAN SCALE' HIGH DENSITY RESIDENTIAL DEVELOPMENT · CONDUCT ENVIRONMENTAL AND LANDSCAPE INVENTORY (STREET TREES) · CONTINUEE · IMPLEMENT * BEGIN ADA · IMPLEMENT I · IMPLEMENT ~TON STREET · CONTINUE DIALOGUE WITH DEPARTMENT OF TRANSPORTATION ON MEDIAN IMPLEMENTATION · DEVELOP AND ADOPT DETAILED STREETSCAPE STANDARDS · DETERMINE LANDSCAPE MATERIALS FOR MEDIAN · IMPLEMENT I · IMPLEMENT · NN EXTENSION · DETERMINE FUTURE STREETSCAPE DETAILS FOR EXISTING DOWNTOWN AREA AND EXTENSION · UTILIZE PLANNED DEVELOPMENT (HIERONYMUS SOUAREI AS CATALYST FOR DEVELOPMENT AND IMPROVEMENTS ALONG EAST SIDE OF CLINTON STREET (OPPORTUNITY FOR TEST CASE) · DETERMINE ON.STREET PARKING CRITERIA · ENHANCE CB-5 DESIGN STANDARDS AND REVIEW TO MORE COMPREHENSIVELY ADDRESS DESIGN ELEMENTS · IMPLEMENT · IMPLEMENT, · INITIATE MA: · ONGOING I MENT CENTER N CREEl( · DEVELOP AND ADOPT DETAILED STREETSCAPE STANDARDS · CREATE GOVERNMENT CENTER COMMITTEE COMPRISED OF GOVERNMENT ENTITIES (FEDERAL, COUNTY, MUNICIPAL, SCHOOL DISTRICT) AND PROPERTY OWNERS · CONFIRM GOVERNMENT CONCEPT · CREATE LAND ACQUISITION STRATEGY FOR PARKING RAMP, PARK, AND SCHOOL BOARD PARKING EXPANSION o DETERMINE ON-STREET PARKING CRITERIA · IMPROVE LINKAGE WITHIN HARRISON HILL PARK "CLEAN UP OF RALSTON CREEK · DETERMINE ON-STREET PARKING CRITERIA · DEVELOP DETAILED STREETSCAPE STANDARDS · BEGIN LAND SCHOOL BC · BEGIN NEED WITHIN PAR · IMPLEMENT · IMPLEMENT · IMPLEMENT · BEGIN LANE · INVESTIGATt ;LAND SQUARE , PROMOTE ACTIVE MERCHANlS ORGANIZATION · CREATE SPECIAL DESIGN REVIEW ZONING OVERLAY DISTRICT · DEVELOP DETAILED STREETSCAPE STANDARDS · DETERMINE ON-STREET PARKING CRITERIA · IMPLEMENT · IMPLEMENT · INITIATE MA · ONGOING "' -.. '"'.' ". , "!k'. ...~ . ,,.~,~, ..~ ~, ~,~_~ ..... .~ ~ . ~ '~. .,. ~ '~ ~ - NG~: (2.5 YEARS) lENT CATALYSTS :OR NEW DEVELOPMENT ~CESSARY ~1ONS AND OTHER PUBLIC FACILITIES iSCAPE ELEMENTS AND LANDSCAPE MEDIAN :CESSARY LONG RANGE (5 + YEARS) ENHANCEMENTS AND SUSTAINABLE IMPROVEMENTS · COMPLETE GREEN.LINKAGES CONCEPT · COMPLETE STREE1 TREE PLANTINGS · CONSTRUCT ON.STREET PARKING MODIFICATIONS . CONTINUE ADA UPGRADES · ONGOING MAINTENANCE TSCAPE ELEMENTS AND LANDSCAPE MEDIAN ~PLICABLE · ONGOING MAINTENANCE qDSCAPE DETAILS AS DEVELOPMENT OCCURS ~PROVEMENTS AS DEVELOPMENT OCCURS NEW DEVELOPMENT · ONGOING DESIGN REVIEW · COMPLETE STREETSCAPE IMPLEMENTATION · CONTINUE MARKETING EFFORTS FOR NEW DEVELOPMENT IUISITiON FOR PARKING RAMP, CIVIC PARK AND :OMMUNITY ORIENTED FACILITY TO BE LOCATED XNDSCAPE DETAILS IMPROVEMENTS · CONSTRUCT PARKING RAMP AND PARK · CONSTRUC1 PARKING LOT EXPANSION FOR SCHOOL BOARD ~,N DSCAPE DETAILS PARK EMENTS TO RALSTON CREEK * DEVELOP PARK · DEVELOP RALSTON CREEK AS AMENITY ANDSCAPE DETAILS * ONGOING DESIGN REVIEW ~ ~MPI~C)VFMENTS * CONTINUED MARKETING EFFORTS Grum~ Link~ Anulhot u~eu wide leutu~a is u simony "g~,~en links" concept, intended to unite the dislricts idenlifiod in th~ Iq~ur ~uulhsitle, us well us enhance Ihu design relationshi? belwoen Downlown and the Nero Suuthsid~x Ihimcuy links u~u Ioculed ulony Jc~isun, Ointon, and Burlington Streets. I~d~shiuu mt~v~mont i~ pt()muled Ilu~ugh c. smi~s v[ public g~oen spaces, Icmdma~k [ealu~es, Alung Ik.~isgn 5heel, moving w~st t~om Gilbert Sheel, lho "green link" features a c~o~k side park udiucent lu Rulslun C~guk. It cgnJinu(~s tJuoegh I-tu~dson Hill Pc.k, inlo the Govurnmenl ConJul Civic Pu~k, tluuugh u smell pc.k at Capilol Sheet, und onJg the Univu~sily of Jow(I Campus to a g~mm letolinus nm. Ihg luw(: Rivuk lhi~ g~.~ul: spgce is shown on p~OlJulty owned by the Universi~ uf I(]w(i LIIILI CRANDIC Ruihuud. Univmsily pluns Io~ the cllg~ west olCapitol Stloot have not Jigell tully dgvgJupgd, so il Js luu glibly to dglulnlillu how Ihu g~gm~ space (red link Illighl ~iJ into lifts u~eu. As Univmsily plans lu~ IJiJs (111](I elllUigi(i, (111 ongoing (liologue between lite City anti Ihg Unlvglslly shguld lake pluc~ to J]lOIllOJg dc?vgJopnlunl of lifts IO(IIUIO (111d determine how Ihe ~l~mm spucg would JJg CUml)utiJ~le with Unive~sily dt~vulopmunl. Ullimaloly, the pa~k should ~oflocl un initlye uj~pfupfiulg Io Ihg Unive~sity s campus duvgJopnlunt. The walu~ Juatulos (it Ralslon C'lgOk (111d Jhg J~tw(I Rivu~ stl[]n[]lhgn Ihe Iwe ends uf lifts link. Green Links ,I MICROFILMED BY INFORMATION TECHNOLOGIES ~reen LinKs Another area wide feature is a strong "green links" concept, intended to unite the districts identifiec in the Near Southside, as well as enhance the design relationship be~een Downtown and the Near Southside. Primary links are located along Harrison, Clinton, and Burlington Streets. Pedestrian movement is promoted through a series of public green spaces, landmark features~ and destinations. Along Harrison Street, moving west from Gilbert Street, the "green link" features a creek side parl< adjacent to Ralston Creek. It continues through Harrison Hill Park, into the Government Cente~ Civic Park, through a small park at Capitol Street, and onto the University of Iowa Campus to c green terminus near the Iowa River. This green space is shown on property owned by the Universit~ of Iowa and CRANDIC Railroad. University plans for the area west of Capitol Street have no~ been fully developed, so it is too early to determine how the green space and link might fit intc this area. As University plans for this area emerge, an ongoing dialogue between the City anc the University should take place to promote development of this feature and determine how the green space would be compatible with U, niversity development. Ultimately, the park should reflec an image appropriate to the University s campus development. The water features at Ralstor Creek and the Iowa River strengthen the two ends of this link. Green Links · DETERMINE FUTURE STREETSCAPE DETAILS FOR EXISTING DOWNTOWN AREA AND EXTENSION UTILIZE PLANNED DEVELOPMENT JHIERONYMUS SQUAREJ AS CATALYST FOR DEVELOPMENT AND IMPROVEMENTS ALONG EAST SIDE OF CLINTON STREET (OPPORTUNITY FOR TEST CASE) · DETERMINE ON-STREET PARKING CRITERIA · ENHANCE CB-5 DESIGN STANDARDS AND REVIEW TO MORE COMPREHENSIVELY ADDRESS DESIGN ELEMENTS · IMPLEMENT STREETSCAPE AND LANI · IMPLEMENT ON-STREET PARKING IM · INITIATE MARKPING EFFORTS FOR r · ONGOING DES!GN REVIEW · DEVELOP AND ADOPT DETAILED STREETSCAPE STANDARDS · CREATE GOVERNMENT CENTER COMMI'rrEE COMPRISED OF GOVERNMENT ENTITLES (FEDERAL, COUNTY, MUNICIPAL, SCHOOL DISTRICTJ AND PROPERTY OWNERS · CONFIRM GOVERNMENT CONCEPT · CREATE LAND ACQUISITION STRATEGY FOR PARKING RAMP, PARK, AND SCHOOL BOARD PARKING EXPANSION · DETERMINE ON-STREET PARKING CRITERIA · BEGIN LAND ASSEMBLY AND ACOUR SCHOOL BOARD PARKING · BEGIN NEEDS A~SESSMENT FOR COt, WITHIN PARKING RAMP · IMPLEMENT STREETSCAPE AND [AN[ · iMPLEMENT ON STREET PARKING IM · IMPROVE LINKAGE WITHIN HARRISON HILL PARK · CLEAN UP OF RALSTON CREEK · DETERMINE ON-STREET PARKING CRITERIA · DEVELOP DETAILED STREETSCAPE STANDARDS · IMPLEMENT STREETSCAPE AND LAN[ · BEGIN LAND ACQUISITION FOR PAR · INVESTIGATE PHYSICAL ENHANCEM · PROMOTE ACTIVE MERCHANTS ORGANIZATION · CREATE SPECIAL DESIGN REVIEW ZONING OVERLAY DISTRICT · DEVELOP DETAILED STREETSCAPE STANDARDS · DETERMINE ON-STREET PARKING CRITERIA · IMPLEMENT STREETSCAPE AND JAN[ · IMPLEMENT ON.STREET PARKING iM · INITIATE MARKl:TING El:FORTS · ONGOING DESIGN REVIEW · PROMOTE ONGOING GOOD NEIGHBOR RELATIONSHIP WITH GOAL TO WORK JOINTLY ON ENHANCEMENTS, USES AND LINKAGES PROMOTE ONGOING GOOD NEIGI- JOINTLY ON ENHANCEMENTS, USE~ Strategy gy for the Near Southside Design Plan should take place over an extended time frame through eps. Initially the program should be undertaken through public sector leadership. Ultimately, ',rtnership opportunities, and program and regulatory enhancements, the private sector will implementation of the plan. rix above provides an outline of actions and recommendations that need to occur in order ~n to become a reality. The actions are divided into three phases: Short Range (0-2 years): Middle Range (2-5 years): Long Range (5+ Years): Organization and Early Action Development Catalysts Enhancements and Sustainable Improvements ~ actions are primarily publicly driven with an emphasis on organization, analysis and policy ,s establish the process(es) by which improvements should take place. Also, some "quick win" re suggested that will help to build confidence in the process. Phase I1: N include high commitment utilizes regul Phase Ilk L and developr all of the phc that create a~ While physic for such acti recommends solutions tha commercial c DETAILS AS DEVELOPMENT OCCURS AENTS AS DEVELOPMENT OCCURS ~VELOPMENT · ONGOING DESIGN REVIEW * COMPLETE STREETSCAPE IMPLEMENTATION · CONTINUE MARKETING EFFORTS FOR NEW DEVELOPMENT OR PARKING RAMP, CIVIC PARK AND 'Y ORIENTED FACILITY TO BE LOCATED DETAILS '~ENTS DETAILS ) RALSTON CREEK DETAILS lENTS LATIONSHIPS WITH GOAL TO WORK INKAGES · CONSTRUCT PARKING RAMP AND PARK · CONSTRUCT PARKING LOT EXPANSION FOR SCHOOL BOARD · DEVELOP PARK · DEVELOP RALSTON CREEK AS AMENITY · ONGOING DESIGN REVIEW · CONTINUED MARKETING EFFORTS · PROMOTE ONGOING GOOD NEIGHBOR RELATIONSHIP WITH GOAL TO WORK JOINTLY ON ENHANCEMENTS, USES AND LINKAGES Enh Enham the Ne at Ma( becaus Street ~ Clinton Center~ interse with th, consid, the thr~ Than~ cornp Comm~ Associ~ Commi Southsi Additic proces ,~ Range actions are focused upon physical development catalysts. Recommended improvements rib/public improvements that are affordable and can serve as physical and visual evidence of the public sector. Also, some private redevelopment will probably take place during this time that and financial programs, thus, providing examples or catalysts for future redevelopment efforts. ~nge actions, as greater redevelopment occurs, will be committed to ongoing maintenance efforts F large scale projects, such as the parking ramp and Civic Park in the Government Center. Throughout ~e City should be active in code enforcement and general maintenance and improvement activities ~ance the sustainable characteristics of the Near Southside. ,elopment initiatives (streetscape, parks and parking ramps) are highly identifiable, the foundation ill be laid by the implementation of sound regulatory and financial policies. This Design Plan .~velopment and use of zoning overlay districts and design review processes to foster creative design ~stablish desirable characteristics for residential development and create attractive and unique ~, such as the Rock Island Square district. Nea Prep~ Prep~ Iowa City Water Division 410 E Washington Iowa City, IA 52240 Water Quality For Immediate Release Monday, February 12, 1996 Contact: Carol Sweeting wk 356-5164 Monday - Friday 7:30 a.m. - 4:00 p.m. Iowa City~-Due to snowfall, the recent warming trend and spring like conditions the Iowa River qnality has changed in the past few days. The Iowa River is our primary raw source &water for Iowa City. The Iowa City Water Division is also anticipating the annual increased flow of the Coralville Reservoir on or about February 15. Increases in organics, turbidity, and color coupled with a decrease in alkalinity have made treatment more difficult than normal. The actions being taken in this situation are: · Vigilance by staff · A high vigilance to optimize the treatment operation of the plant · Increased use of ground water sources, Jordan and Silurian aquifers The impact of these circumstances are or could be: · Increased chlorine usage to ensure safe drinking water due to increased organic loading. · An increase in the chlorine smell and a slightly different taste being noticed at the consumer tap. · A slight increase in the finished water color. Continued communication to consumers regarding water quality changes from Customer Service. February 12, 1996 To: Steve Atkins, City Manager From: Joe Fowler, Director Parking & Transit Ron Logsden, Transit Manager Reference: Options For Extended Night Transit Service In formulating the options for continuation of night service over the current budgeted level the following guidelines established by council were used: eliminate scheduled overtime, reduction in Saturday service, and maintain cost of the service between $80,000 and $100,000. Each of these items will be addressed in this memo. As directed by Council, the elimination of scheduled overtime will be a priority° Scheduled overtime is a result of a combination of factors: service hours, driver relief location, and maintaining full time positions. Overtime, both scheduled and unscheduled, accounts for 1.44% of the current operating budget. We can not at this time project the savings but we will provide Council a detailed accounting after operating hours have been established. Extension of hours beyond 15.1/2 per day will require some overtime or the elimination of full time afternoon/evening shifts replacing them with two part time positions. SATURDAY SERVICE Two options for reduced Saturday service were considered. The current level of service is comparable to mid day, one bus per hour on each route from 6:00 a.m. until 7:30 p.m. Seven buses are currently operated on Saturday. The first was the elimination of one hour of service. Based on recent ridership figures it appears that eliminating the first hour of service between six and seven aom. would have the least system wide impact° There are currently about 50 passengers during this hour. Almost half, 23, are on two routes, Hawkeye and Westport. The yearly savings achieved by the eliminating the first hour of service at this level would be $12,000. Option two is to operate a service similar to the current night service, combining routes to reduce the number of buses and directing service to areas with high ridership. This does reduce service in some residential areas. The Mall and Broadway, Towncrest and Seventh Avenue, and the Westwinds and Plaen View routes would be combined. The service level would be greater than the current night service as Hawkeye, Westport, and Oakcrest would be maintained. This would reduce work hours by 28 per week but still provide coverage to most of the current users. Eastdale Plaza would not have direct service with this option. This would result in a yearly savings of $48,000. Combining the two options would result in a yearly savings of $56,600. Option two already eliminates two buses from service and option one reduces operational hours of the remaining five. NIGHT SERVIC~ Three options have been developed for night service. Each will be outlined with hours of service, service area and projected operating cost. These options have been discussed with several senior drivers and their recommendations have been incorporated into this memo. Option number three is two buses providing service on four routes that cover large areas of the city. The routes combined would be: Towncrest, Court Hill, and Rochester; North Dodge and Manville; Plaen View, Westwinds, and Oakcrest; and Broadway, Lakeside and Mall. Each route would be one hour and each would be serviced twice with trips leaving between the hours of 7:00 and 10:00 PN. This option would provide a minimum of service to the community. The combination of the longer trip, up to an hour, and the possible confusion caused by major changes in the routing would be expected to greatly reduce nighttime ridership. Under this option the last buses would leave the transit interchange at 10:00 PM and be off duty at 11:00 PM. This would result in overtime or the elimination of full time positions. Option number four is to operate four buses until 10:30 PM. This would require the combination of the Court Hill and Rochester routes. Under this option routes currently exhibiting high ridership would be serviced four times per night. Routes with lower ridership would be serviced twice. The last buses would leave the interchange at 10:00 PM and be off duty at 10:30 PM. This option provides a higher level of service to the community than option one, but does require the combination of two routes and a reduction in the number of trips per night in some areas. This option would require a minimum amount of overtime each day or the elimination of full time evening shifts. Option number five would be continuation of the current routes with the last buses leaving the interchange at 9:00 PM. This option would eliminate one trip from each service area. Some areas of the community would not be serviced after 8:30 PM., however, there would be less confusion on the scheduling and routing by the public as no changes would be made, just the elimination of one trip. This option provides the best possibilities for the elimination of overtime depending upon shift/route paring. The following table provides operating cost for each of the above options. OPTION Night Service Operating Saturday Net COST SAVING COST* ~1 ~$12,000 - $12,000 #2 ~$48,000 - $48,000 #3 68,640 -$48,000 $20,640 #4 128,700 --$48,000 $80,700 #5 117,975 --$48,000 $69,975 * does not reflect possible overtime savings, estimates based on current operating cost OPTION SUMMARY The second option for Saturday service is our preference. Option n~uber one may have the most impact on transit dependant citizens who would have no other way to work. It is the opinion of drivers and management that option number three would result in confusion among riders and the additional trip legenth would reduce ridership. This option is viewed as the least desirable of the three. Option four provides later service but would not provide any more service. In addition two routes serving the northeast side would have to be combined providing a lower level service to this area. This option could result in the elimination of full time positions. It is our preference that option number five be adapted. This option provides a continuation of the current level of service to the community, provides the best opportunity to reduce/eliminate scheduled overtime and maintain full time positions, and reduces the confusion on the part of users as no routes or schedules would be altered except for an earlier ending time. We have currently started a program on installing signs at bus stops stating which routes service the stop and the time buses will be there. Regardless of which option is selected we are requesting a one time capital expense of $90 per sign to expand this program through out the community. The cost is for the sign frame. All printing cost have been covered with an advertising trade. This will become more of a priority if major routing changes are adapted.