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1998-04-07 Info Packet (1)
CITY COUNCIL INFORMATION PACKET March 27, 1998 I IP1 IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 MISCELLANEOUS ITEMS City Council Meeting Schedule and Tentative Work Session Agendas Memorandum from City Manager: SEATS Memorandum from City Manager: Memorandum from City Manager: Memorandum from City Manager: Memorandum from City Attorney: Activities Memorandum from City Attorney Advisory Committee on Paratransit Pending Development Items Safety Council Award Legal Opinion on Library Referendum Support and City Clerk: Ineligibility of Spouses and Relatives of City Council Members to Serve on City Boards and Commissions Memorandum from City Clerk: Council Meeting Schedule Memorandum from City Engineer to City Manager: Former Coal Gasification Plant Site - Southeast Corner of Burlington and Van Buren Streets Memorandum from JCCOG Traffic Engineering Planner: Melrose Avenue Improvements Update Memorandum from JCCOG Traffic Engineering Planner: Traffic Calming Criteria Discussed at Your March 23 Work Session Memorandum from Police Chief to City Manager "You've been Ticketed" Program Letter from JC Emergency Ambulance Services Field Supervisor Flynn to Police Chief: Ambulance Call Board/Commission Applications Memorandum from Community Development Coordinator: FY99 CDBG and HOME Project Resource Book [enclosure in Council packet only] .~ Cltg of City Council Meeting Schedule and Tentative ~/ork Session Agendas March 27, 1998 IApril 2 9:00a April 6 6:00p IApril 7 7:00p April 23 4:00p - 5:30p April 27 7:00p April 28 7:0Op May 11 7:00p I May 12 7:00p SPECIAL COUNCIL WORK SESSION SEATS COUNCIL WORK SESSION FORMAL COUNCIL MEETING SPECIAL COUNCIL WORK SESSION Peninsula SPECIAL COUNCIL WORK SESSION SPECIAL FORMAL COUNCIL MEETING SPECIAL COUNCIL WORK SESSION SPECIAL FORMAL COUNCIL MEETING ThursdayI Council Chambers MondayI Council Chambers TuesdayI Council Chambers ThursdayI Council Chambers ~ondayI Council Chambers TuesdayI Council Chambers MondayI Council Chambers TuesdayI Council Chambers FUTURE ~VORK SESSION ITEMS Hickory Hill West Water Project Costs Chutes and Vaults Sales Tax FY99 Action Plan Circus and Rodeo Permit Regulations Landfill Master Plan Sand Point Wells Sanitary Sewer Repair - New Policy Update Transit Interchange Airport Issues Cemetery Expansion Plan MeetJ'ng dates/times subject to change City of Iowa City MEMORANDUM Date: March 27, 1998 To: City Council From: City Manager Re: SEATS Over the last few weeks a public debate has demonstrated consternation, concern, and other general difficulties associated with the SEATS operations. Although conflicting opinions are expressed, this debate is a result of the fact that an agreement for a paratransit contract between the City and County has not been concluded. First-hand experience from all of us would point to much misinformation, often accusatory tone and language, and general criticism in one form or another of all parties involved. The purpose of this memorandum is to comment on some of the current circumstances. I wish to address and hopefully correct and/or clarify as well as criticize much of the misinformation and tactics that have been used surrounding this misinformation but most of all, I also want to express my concern with respect to criticisms directed at City employees. There are those employees that have prepared staff reports for the City Council, for me, and others and there are those that provide direct public service, such as our mass transit operators. In the eyes and words of some, the public is being left with the impression by these critics that City employees are insensitive and incapable of performing public transportation services - notably the services associated with paratransit. I could not disagree more. Our mass transit operators are capable, responsible employees who do their best and I am sure would do the same if paratransit services were assigned to the Department of Parking and Transit. I have been through many hearings, budget discussions, and debates concerning public transit services. I have heard expressed the importance of public transit, the quality of the service we provide, and when it became necessary, concern over reductions. Now we hear that these employees, who were once commended for their work and service, are incapable of providing a paratransit service. The critics of possible City-sponsored paratransit have done a great disservice to these dedicated employees. The reports prepared have been done so by employees who, based on professional experiences and thoughtful opinions have tried to inform all of those so inclined to read the reports. These City employees fulfilled their responsibilities to inform, not criticize or demean. The same cannot be said of others. The matter of the current debate began many years ago. With respect to our genuine need for management information in order to achieve accountability, cost control, and other issues associated with the operation of the SEATS paratransit system. Please note these issues are years old, not some recent phenomenon. The issue has not been one of quality of service, but an inability of the vendor (in this case the SEATS operation) to satisfy our information and accountability needs. Any City vendor who would receive a contract that can approach $600,000 a year can be expected to be required to document thoroughly. I cannot comprehend the City Council expecting anything less than full accountability for a contract of that magnitude and importance. Furthermore, the debate also revolves around the fact that paratransit is a mandated City service in accordance with federal regulations, although performed by outside contractor (the SEATS operation). On January 22, 1998 the City Council committee of Council Seats March 27, 1998 Page 2 members Vanderhoef and Thornberry issued a memorandum. This memorandum, I believe, is the focus of the debate we have today. Their message was indicated in the memorandum and that as a public service, the City "appears to be better suited as part of the current or comprehensive City-sponsored transit program" to provide paratransit services. The unde"Rying position is that management capability, facilities, and other supporting resources were available as an extension of our current City public transit service. Furthermore, the memorandum recognized the fact that it may be a time for a "change in transit strategies that affects the City." Clearly the two-member City Council committee understood their charge to not only negotiate a quality public service in the form of paratransit, but also to be able to justify economically and accountability for the cost of this public service. The general fund, which substantially supports the operations of our public transit system, is strained and every reasonable means to address these constraints I can assume is expected. The memorandum also indicates that "better coordination" as well as "direct involvement of the City in this mandated public service" is a means by which the City can assure it fulfills its federal transportation obligations as well as the obligations to the community to provide for quality transportation services within resources available. Much of the current discussion and debate that has followed has indicated such statements as "dismantling," "takeover," and in general what I believe to be inflammatory language to misrepresent the position of the committee. If you will look to the memo carefully, you will note that at no time did the committee make such statements but merely said it is time to provide paratransit services by the City, through City policy, and thereby comply with ADA transportation responsibilities and policies. A general principle in this discussion is that the overall transit ridership attributed to Iowa City was down substantially. Regardless of which figures you choose to debate, it is clear over the last year the number of rides provided is down. These rides, which include both SEATS as well as a supplemental cab company ride are clearly stated in reports prepared by the SEATS and yet the corresponding cost of the service provided by the SEATS continue to increase. The SEATS operation has also ended each of the last three fiscal years with substantial cash balances (to the best of my knowledge). These types of financial circumstances have a direct impact on our ability to finance our City government and therefore the Committee (in my judgement) felt that the issue of policy control as well as administration and operation of paratransit are better served by being a component of the City government's transit operations. The memorandum also indicates that the provision of City-initiated paratransit service "would begin at the end of the contract period of FY98 or as soon thereafter as practical." It is clear that while July 1 may have been a target date, the intent of the Committee was to provide sufficient time for discussion of this issue as well as allow the staff to create administrative and other service procedures, policies, and mechanisms to provide for a paratransit service. The current public debate has now devolved further into one of whether the current paratransit service has become a human service apparently provided as an extension of City transportation services. The question is the City is obligated to provide paratransit services as a component of overall transportation policy. The human service element is a different perspective, and has been identified as the primary issue associated with paratransit. Clearly, paratransit does provide for social and economic support for our citizens. The City has a long-standing record of sharing responsibility with the County government and other communities by providing a social service agenda, whether it be through providing assisted housing, special population programs through our recreation program, money for human service agencies, senior center services, and other issues I believe clearly indicate our commitment. Notably, public comments from County officials clearly confirm it is their impression that this paratransit service is a human service. Seats March 27, 1998 Page 3 The issue of whether it is a human service or transportation policy has become very fuzzy; however, the City still must provide a paratransit service. The County does not have a similar transportation obligation. They do have an obligation with respect to human services, and we need to clearly articulate within our paratransit service just what is transportation related and the responsibility of the City and in compliance with the ADA and just what is human service related, and the responsibility of the County government. Until there is some understanding or meeting of the minds with respect to this issue, the debate, let alone negotiations for a contract provision of public transit services cannot be concluded satisfactorily for either party. My concern is primarily the inaccurate portrayal of City employees but also the importance of the human service element in this debate. Hopefully we can all take time to address our differences and yet recognize there will always be some differences as each government views their responsibilities from the fiscal constraints and regulations thrust upon them. The provision of quality public services at a reasonable cost I believe remains our collective goal. cc.' Joe Fowler Johnson County Board of Supervisors mgr/menYseats4,doc City of Iowa City MEMORANDUM TO: FROM: DATE: RE: Tim Clancy Bill Gorman Archie Green Casey Hayes Linda Kopping Jean Mann Nancy Ostrogani Nancy Overstreet Heather Richie Keith Ruff Loren Schmitt Lynn Stamus Steve Atkins, City Manager March 26, 1998 Advisory Committee on Paratransit As a member of the proposed Advisory Committee on Paratransit, I am sure you are interested in the plans with respect to future meetings to discuss issues associated with the City's possible provision of paratransit from its own resources, employees, etc. While it had been intended to call a meeting very soon, the recent change in direction on the part of the City Council and Johnson County Board of Supervisors has caused us to devote our energies to the preparation of a response to a revised contract proposal by Johnson County. At this time, we have been asked by Council to set aside the issues associated with planning for a City-sponsored paratransit system to respond to the County proposal. I wanted to give you a "heads up" that the results of these negotiations may have a bearing on the future of an advisory committee. As you are aware in the original Iowa City proposal, an advisory committee was recommended. I believe the concept of such a committee will continue, regardless of the outcome of the proposal. I do not know much more than what I have indicated in this correspondence, other than the negotiations are continuing. We will keep you advised. C: City Council Johnson County Board of Supervisors Joe Fowler Burnell Chadek Leanne Mayhew City of Iowa City MEMORANDUM Date: March 23, 1998 To: City Council From: City Manager Re: Pending Development Items 1. An application submitted Mariel Sotzen to rezone 10 acres of land A-l, Rural, to RS-10, Suburban Residential, for property located on Wapsi Avenue north of its intersection with Lower West Branch Road. An application submitted by Louis Ernst to rezone 10 acres of land from A-l, Rural, to RS-10, Suburban Residential, for property located on Utah Avenue north of Herbert Hoover Highway. A pre-preliminary plat of Country Club Estates, a 100-acre, 264-1ot subdivision located on the north side of Rohret Road. A concept plan submitted for Riverview Place Apartments, a proposed 72-unit elder apartment facility located on 9.3 acres along the south side of Taft Speedway, east of Terrell Mill Park. tpl-4sa.doc City of Iowa City MEMORANDUM Date: March 24, 1998 To: City Council From: City Manager Re: Safety Council Award We will be receiving the Iowa-Illinois Safety Council Award because our injury/incident rate for this past year was lower than the national average. Such an award is a reminder to us that our many efforts to keep workers safe are being realized. Governor Terry Branstad has been invited to present the award. Earlis Stockman, Parks Senior Maintenance Worker and Jim Wells, Wastewater Senior Maintenance Worker will represent the City. Each of these employees represents divisions where risk of injury is common place; yet the two share an impressive record of 52 years without a loss-time, OSHA recordable injury. The award will be presented during the Professional Development luncheon on April 16 at the Des Moines Marriott Hotel. tp2-1 sa.doc City of Iowa City MEMORANDUM Date: March 23, 1998 To: City Council From: Eleanor M. Dilkes, City Attorney Re: Legal Opinion on Library Referendum Support Activities Attached you will find Andy Matthews' recent memo to Susan Craig concerning what activities library personnel may and may not engage in with respect to the likely library referendum given the prohibition on the use of public monies for political purposes. The same analysis would apply to any ballot issue. CC: Steve Atkins, w/o encl. Dale Helling, w/o encl. Andy Matthews, w/o encl. Susan Craig, w/o encl. Marian Karr, w/encl. tp 1-2ed.doc City of Iowa City MEMORANDUM Date: March 20, 1998 To: Susan Craig, Library Director From: Andrew P. Matthews, Assistant City Attorney Re: Legal Opinion on Library Referendum Support Activities I. Issue You inquired as to what activities library personnel may and may not engage in with respect to the likely library referendum. Related to this is the question of proper use of City funds regarding referendum activities. Additionally, you asked about limitations on campaign contributions for political committees, and reporting obligations for political committees. II. Conclusion Public funds may not be used by the City, or its employees, to support or oppose a ballot measure. City personnel may not engage in activities on City time to support or oppose a ballot measure. These prohibitions include the use of all City resources, be they of staff time, vehicles, space, products or supplies, equipment, or material. Library staff or other City employees should not be devoting any of their time or efforts toward the formation of, or activities in, a political committee, while on City time. "Information packets" that do not support or oppose the ballot issue may be developed using City resources. If the City, or the Library, as a City department, wishes to put out an "information packet", such material must be silent as to how one should vote, and informational only. For example, if the City were to put together an info packet which presents questions and answers giving reasons for construction of a new addition to the Library., including a statement of the anticipated need for additional space, such information would be permissible. Additionally, City Code section 1-9-2A limits total contributions by individuals to $50 and prohibits a political committee from accepting more than $50 total from any contributor. City Code section 1-9-2C requires that a committee receiving funds, the original source of which was a loan, shall be required to list the lender as a contributor. There are also a number of reporting obligations with respect to political committees under state law that the political committee will need to be aware of and follow. III. Analysis The City plans to submit a library referendum ballot issue to voters. Library Director Susan Craig has asked the City Attorney's office for guidance as to the limitations placed on activities and on the use of public funds or property in connection with this ballot issue. It is my understanding that the library staff is gearing up for the ballot issue and volunteers will be forming a political committee to advocate on behalf of the ballot measure. With the formation Legal Opinion on Library Referendum Support Activities March 20, 1998 Page 2 of such a political committee come certain funding and reporting requirements under state law, which can be found in chapter 56 of the Iowa Code. Chapter 56.12A of the Iowa Code specifically prohibits the use of public monies for political purposes, including supporting or opposing a ballot issue. Set out in its entirety, it states: The state and the governing body of a county, city, or other political subdivision of the state shall not expend or permit the expenditure of public monies for political purposes, including supporting or opposing a ballot issue. This section shall not be construed to limit the freedom of speech of officials or employees of the state or officials or employees of a governing body of a county, city, or other political subdivision of the state. This section should not be construed to prohibit the state or governing body of a political subdivision of the state from expressing an opinion on the ballot issue through the passage of a resolution or proclamation. Two Iowa attorney general opinions reaffirm such prohibitions and provide certain guidelines on activities and expenditures. In Opinion No. 91-12-2, December 10, 1991, the attorney general's office reviewed such prohibitions from the perspective of home rule authority, dismissing home rule authority arguments in favor of the underlying policy that expenditures of public funds to promote or oppose a ballot issue would be an inappropriate expenditure of public funds. It noted that public funds can be used to prepare and disseminate information to electors concerning reasons for proposing a ballot issue, but not to advocate a particular side on a ballot issue. It should be noted that the Iowa Supreme Court, in Leonard vs. Iowa State Board of Education, 471 N.W.2d 815, 817 (Iowa 1991) cited with approval the above noted attorney general opinion, assuming that the attorney general opinion represented correct statements of Iowa law. The Court determined that it was not improper for the local school board to expend funds to disseminate information to the public concerning the reasons for construction, needs, plans, and anticipated costs. The Court found that such action, in itself, did not amount to promoting a "yes" vote. In another attorney general opinion, No. 92-4-4, April 14, 1992, the attorney general's office opined that public funds may be used to maintain a charter commission through the date of the election on the proposed charter but that public funds may not be used for expressly advocating support for or opposition to the proposed charter, even though private funds may be so expended. It noted that contributions and expenditure of private funds for express advocacy is subject to separate accounting and reporting under Chapter 56 of the Iowa Code. Apart from the prohibitions on the use of public monies for political purposes found in Section 56.12A of the Iowa Code, Chapter 721 of the Iowa Code provides further prohibitions in the context of the criminal law. Section 721.2 (Nonfelonious Misconduct in Office) provides that any public officer or employee who knowingly does any of the following, commits a serious misdemeanor:... (8) permits persons to use the property owned by the state or subdivision or agency of the state to operate a political phone bank for any of the following purposes: (a) to poll voters on their preferences for candidates or ballot measures at an election; however, this paragraph does not apply to authorized research at an edbcational institution; (b) to solicit funds for a political candidate or organization; (c) to urge support for a candidate or ballot measure to voters. Legal Opinion on Library Referendum Support Activities March 20, 1998 Page 3 While Section 721.2(5 and 8) by their language only apply to "the property owned by the state or a subdivision or agency of the state," and not to "political subdivisions of the state" which would specifically include municipalities, it would be prudent for you and your staff to conduct your actions as though they did apply to municipalities, as case law and Iowa attorney general opinions suggest such conduct, if conducted by a municipality, or its employees, would be improper. Section 721.4 prohibits any person to use or permit to be used any motor vehicle owned by the state or any political subdivision for the purpose of transporting any political literature or any person or persons engaging in a political campaign for any political party or any person seeking an elective office. Accordingly, it is recommended that City vehicles not be used in connection with transporting any political literature which advocates a particular view on the ballot measure, as such activity may also violate Section 56.12A provisions prohibiting the expenditure of public monies in either support, or opposition to, a ballot measure. As chapter 56 - Campaign Finance - details numerous requirements and prohibitions, I attach a copy of said Chapter herewith to aid you in reviewing its provisions. In brief summary, City resources (including time, space, supplies and the like) may not be used in support of, or opposition to, a ballot measure. City personnel, while on City time, may not engage in activities in support of, or opposition to, a ballot measure, and City property should not be used in support of, or opposition to, a ballot measure. Finally, with the formation of a political committee to urge support for, or opposition to, a ballot measure, comes numerous reporting requirements, obligations, and prohibitions. Attachment CC: Eleanor Dilkes, City Attorney Steve Atkins, City Manager Karin Franklin, Director - Planning and Community Development Marian Karr, City Clerk andy/memJcraig.doc City of Iowa City MEMORANDUM Date: March 26, 1998 To: City Council ~ From: Eleanor Dilkes, City Attorney, Marian Karr, City Clerk ~ Re: Ineligibility of Spouses and Relatives of City Council Members to Serve on City Boards and Commissions We recently received an inquiry as to whether a brother of a City Council member would be eligible to serve on a City Commission. On December 17, 1985 the City Council passed a resolution, a copy of which is attached, which prohibits spouses and certain relatives of City Council members from serving on a City board or commission. In addition, the same resolution prohibits persons already serving as board or commission members from serving on another board or commission unless the ordinance creating the board or commission provides otherwise, and prohibits current members of comparable county boards or commissions from serving on City boards or commissions unless the ordinance creating the board or commission provides otherwise. Marian will add a statement to the coversheet sent to Council which lists the applicants to remind you of this resolution as you are making appointments. CC: Steve Atkins Dale Helling tp4-1 ed.doc RESOLUTION NO. 85-3S4 RESOLUTION ESTABLISHING A POLICY THAT SPOUSES AND RELATIVES OF CITY COUNCILMEMBERS, PERSONS ALREADY SERVING AS BOARD OR COMMISSION MEMBERS, AND MEMBERS OF COMPARABLE COUNTY BOARDS OR COMMISSIONS SHALL NOT BE ELIGIBLE FOR APPOINTMENT TO CITY BOARDS OR COMMIS- SIONS. WHEREAS, the various City Boards and Con~nissions have been established to provide advice and assistance to the City, and to perform certain statutorily assigned tasks in some instances; and WHEREAS, it is desirable that the members of each Board or Commission be independent of the City Council, of other Boards and Commissions, and of other local governmental units, and that the members of said Boards and Commissions exercise free and unbiased judgment in addressing the issues and tasks before them; and WHEREAS, this City Council has determined that it would be appropriate and in the best interests of the City of Iowa City to formally establish and adopt a policy regarding eligibility for appointment to City Boards and Commissions so as to assure the necessary independence of said bodies. NOW, THEREFORE, BE, AND IT IS HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA, That it is hereby established, as a formal policy of the City Council of Iowa City, that the following persons shall not be eligible for appointment to Boards and Commissions of the City of Iowa City: The spouse, child, mother, father, mother-in-law, father-in-law, brother, sister, brother-in-law, sister-in-law, step-father, step-mother, step- child, aunt or uncle of a City Councilmember while such member holds office; e A current member of a City Board or Commission, unless dual or joint memberships are provided for in the resolution, ordinance, or statute which creates the Board or Commission to which appointment is being made; and A current member of a comparable County Board or Commission, unless dual or joint memberships are provided for in the resolution, ordinance, or statute which creates the Board or Commission to which appointment is being made. It was moved by Strait and seconded by be adopted, and upon roll call there were: AYES: NAYS: ABSENT: Dickson X X X X X X X AMBRI SCO BAK E R D I CKSON ERDAHL MCDONALD STRAIT ZUBER Passed and approved this 17th day of December ATTEST: , 1985. CLERK the Resolution City of Iowa City MEMORANDUM DATE: March 26, 1998 TO: Mayor and City Council REVISED Marian K. Karr, City Clerk ~L~ FROM: RE: Council Meeting Schedule At Council's work session on March 25 one change was made to the meeting schedule previously distributed for April through September (combined meeting of September 8 separated). The revised schedule is outlined below. APRIL **Thursday, 2, Special Work Session/SEATS at 9:00 AM Monday, 6, Work Session Tuesday 7, Formal **Thursday,23,Spec. Work Sessi0n/PENNINSULA DEVELOPMENT 4:00-5:30 Monday, 27, Special Work Session Tuesday, 28, Special Formal MAY Monday, 11, Special Work Session Tuesday, 12, Special Formal Wednesday, 13, Spec. Work Session/COUNTY,CORALVILLE,SCHOOL 4:00 *Tuesday, 26, combined Special Work Session & Special Formal JUNE Monday, 15, Work Session Tuesday, 16, Formal JULY Monday, 6, Special Work Session Tuesday, 7, Special Formal Monday, 27, Work Session Tuesday, 28, Formal JULY {cont.) Monday, 24, Work Session Tuesday, 25, Formal AUGUST SEPTEMBER Tuesday, 8, Special Work Session Wednesday, 9, Special Formal Monday, 21, Return to Regular Schedule ** Special work sessions scheduled for specific topics as noted * Combined due to Monday Holiday All meetings are set to begin at 7:00 p.m. unless noted. The above schedule is subject to change by Council. CC: Media Cable TV Maintenance City of Iowa City MEMORANDUM DATE: TO: FROM: RE: March 25, 1998 Department Heads Marian K. Karr, City Clerk COUNCIL MEETING SCHEDULE At Council's work session on March 23 a number of changes to the meeting schedule for April through September were made. The revised schedule for April through December is as follows: 1998 April 1998 S M TW T F S i~ 2 3 4 5 61(~ 91011 12 13 15 16 17 18 19 20.2.~22 23 24 25 26 27 (~29 30 May 1998 S M TW T F S 1 2 3 4 5 6 7 8 9 10 11 1~13 14 15 16 17 18 20 21 22 23 24 25 ~27 28 29 30 31 September 1998 S M TW T F S 6 7 8 1 11 12 13 14 I5 16 17 18 19 20 21(~23 24 25 26 27 28 29 30 June 1998 S M TW T F S I 2 .3 4 5 6 7 58(~D10 11 12 13 14 1 17 18 19 20 21 22 23 24 25 26 27 28 29 30 October 1998 S M TW T F S 1 2 3 4 5(~7 8 9 10 11 12 13 14 15 16 17 18 19 2~21 22 23 24 25 26 28 29 30 31 July 1998 S M TW T F S 1 2 3 4 5 6 (~) 8 9 10 11 12 13 14 15 16 17 18 19 20.2j. 22 23 24 25 26 27 2(.~29 30 31 November 1998 S M TW T F S I 2(~4 5 6 7 8 9 1.J~...11 12 13 14 15 16 7(.[~8 19 20 21 22 23 24 25 26 27 28 29 30 August 1998 S M TW T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24(~26 27 28 29 30 31 December 1998 SM(~W2 T F S 3 4 5 6 7(~ 9 10 11 12 13 14 16 17 18 19 20 21 2(~03 24 25 26 27 28 31 (Above indicates formal meetings.) Date: To: From: Re: City of Iowa City MEMORANDUM March 25, 1998 Steve Atkins, City Manager Rick Fosse, City Engineer ~ Former Coal Gasification Plant Site - Southeast Corner of Burlington and Van Buren Streets As you recall, a few years ago the City contemplated a joint project with the IDOT to replace the Burlington Street Bridge over Ralston Creek near the Recreation Center. That project was put on hold because of concerns about coal tar residue and its byproducts that may have leached to this area from the old Iowa-Illinois coal gasification plant site. This is an issue that dates back to the early part of the century. In September of 1997, a contractor for the U.S. Environmental Protection Agency (EPA) sampled ground water and soil as well as surface water and sediments in Ralston Creek, in the vicinity of the old gasification site. A number of samples were taken on City owned property. On March 17, 1998, the City received data from the laboratory analysis of the samples taken on City owned property. This data indicates that the following contaminants exceed EPA benchmarks: · Soil - Lead and PAHs · Groundwater- PAHs, VOCs, Cyanide, Iron, Manganese, Lead and Vanadium · Sediment - Manganese, Lead, Arsenic Cadmium, Copper, Nickel, PAHs, Barium Zinc, ¥OCs and coal tar waste · Surface Water- Manganese, Lead, VOCs Barium and Copper. Our closest municipal wells were also tested and no evidence of coal tar contamination was found. Included with the transmittal of information was a recommendation from the EPA that nothing be done to disturb any exposed sediment along Ralston Creek and in no case should water from the monitoring wells or surface water from Ralston Creek be used for any purpose. Assistant City Attorney Andrew Matthews contacted Michelle Wei, of the Iowa Department of Health, and discussed these findings with her. From a public health standpoint, Andy asked what these findings suggest, and what, if any, precautions should be taken at this point. At Andy's request Ms. Wei reviewed the lab results. Her preliminary review indicated that as of this date, certain precautionary measures would be appropriate. These recommendations included the following: that nothing be done to disturb any exposed sediment along Ralston Creek; that children should not be permitted to play in and around this area of Ralston Creek, including playing in or near the water or in the area of the sediment along this area of Ralston Creek; that no existing wells be utilized for drinking purposes; and that perhaps some signs be posted warning the public to stay away from the area of Ralston Creek in question. She indicated that as long as no one drinks from the water or plays in and around this area of Ralston Creek, that health concerns at this point are minimal. Ms. Wei is in the process of making calculations and health risk assessments, which will be provided at a later date. The EPA has not shared with us findings on properties not owned by the City, nor has the EPA requested that any action be taken beyond that noted above. At this time there are a number of unanswered questions including those regarding health risks, responsible parties and remedial actions. The City is not being looked at as the responsible party for the area encompassed by the former manufactured gas site and any surrounding contamination caused by its operations. We are, however, maintaining close contact with the EPA and the Iowa Department of Public Health to address potential health concerns. The Department of Public Works is working closely with the City Attorney's office to address these issues and others. We are making contacts with State and Federal agencies to gather information and will continue to keep you informed as we learn more. Cc: Chuck Schmadeke Eleanor Dilkes MIDAMERICAN ENERGY - Cathy Woollums, Manager of Environmental Services Iowa Department of Transportation - Dick Kautz, Local Systems Engineer City of Iowa City MEMORANDUM Date: March 27, 1998 To: From: City Council t;b~[~(/ Doug Ripley, JCCOG Traffic Engineering Planner Re: Melrose Avenue Improvements Update At your March 24 City Council meeting, you passed the final reading of the ordinance modifying Melrose Avenue lane designations from University Heights to Byington Road. The addition of a westbound right turn lane on Melrose at Hawkins Drive, which prompted the ordinance change, is scheduled to be under construction in late April of this year. The right turn lane, is designed to be 165 feet long. This is the shortest length that could be constructed and still provide improvement for westbound traffic flow. We attempted to protect as much of the landscaped buffer on the north side of the street as possible. It is important to emphasis that this length of right turn lane will not eliminate the existing capacity constraints, but will provide some relief for westbound traffic. If you wish us to pursue a longer turn lane to better accommodate traffic, please let Rick Fosse know as soon as possible so the design can be modified. The right turn lane is expected to cost ~56,000. The University of Iowa was approached for cost sharing but declined to contribute to the project. However they have committed to some signal upgrades along Hawkins Drive that will further improve the situation. The UIHC has also been contacted and will provide a response next week. Otherwise, the entire cost will be borne by the City. If you have any questions please call me at 356-5254 or Rick Fosse at 356-5143. CC: Steve Atkins Karin Franklin Jeff Davidson Rick Fosse tp4-2dr.doc City of Iowa City MEMORANDUM Date: To: From: Re: March 25, 1998 City Council Doug Ripley, JCCOG Traffic Engineering Planner ~ Traffic Calming Criteria Discussed at Your March 23 Work Session At your March 23 work session the eight evaluation cdteria established for the City's Traffic Calming Program were brought to you with some proposed changes. Except for one change that a majodty of you were not in favor of, there were no additional modifications. Please find attached a revised copy of the eight evaluation criteria. If you have any additional questions, please call me at 356-5254. If a resident contacts you regarding traffic calming, they can call me, Jeff Davidson (356-5252), or Marcia Klingaman (356-5237). We now have a traffic calming informational brochure which is available from the Planning Department. Attachment cc: Steve Atkins Karin Franklin Jeff Davidson Rick Fosse Joe Fowler Andy Rocca Pat Harney Bud Stockman Marcia Klingaman Gerry Kaefring Neighborhood Council Representatives jw/mem/dr-calm.doc Iowa City Residential Neighborhood Traffic Calming Program Evaluation Criteria Modified by the City Council 3/23/99 To initiate a traffic study of the street proposed for traffic calming, a formal request will be required from the neighborhood association that includes the street proposed for traffic calming, or a petition will be required from interested residents along the street proposed for traffic calming. The street considered for traffic calming measures should be functionally classified as a local residential street or a collector street. On a collector street, traffic diversion should not be an objective or a result of traffic calming measures. Traffic volumes on a residential street should exceed 500 vehicles per day and on a collector street should exceed 1000 vehicles per day. Traffic volume on any street proposed for traffic calming should not exceed 3000 vehicles per day, or The measured 85th percentile speed should exceed 5 mph over the posted speed limit. For example, on a street with a posted speed limit of 25 mph, the 85th percentlie speed should exceed 30 mph to be considered for traffic calming. Staff will meet with the neighborhood association and/or interested residents, and determine which traffic calming measures are reasonable for evaluation. Staff will conduct a traffic study which will include evaluating the perceived traffic problems, roadway geometry, and the impact on adjacent streets (traffic diversion) from the proposed traffic calming measures. The Police Department, Fire Department, and ambulance service will be asked to comment on the proposed street modification's impact on emergency vehicle response. The Transit Division will be asked to comment on the proposed street modification's impact on public transit service. Speed humps and speed tables will not be recommended on primary emergency response routes or transit service routes. If the traffic study shows that traffic calming measures can be implemented safely, a mail-back survey of all affected residential dwelling units will then be conducted by the City. The questionnaire will allow each residential dwelling unit to express: (1) support for all proposed traffic calming measures; (2) support for some traffic calming measures but not others; or (3) no support for any traffic calming measure. A proposal for traffic calming must be supported by a simple majority of the residential dwelling units responding to the questionnaire in order to be considered for implementation. On a street functionally classified as a local residential street, the mail-back survey will include all residential dwelling units with direct access to the street. On a street functionally classified as a collector street, the mail-back survey will include all residential dwelling units with direct access to the street, as well as all residential dwelling units on adjacent local residential streets which feed into the collector street. 8. No minimum number of responses to the mail-back survey is required, but a low response rate will be taken into consideration by the City Council. jccogtp\trafcalm.doc MEMORANDUM : Steve Atkins, City Manager R. J. Winkelhake, Chief of Police ~ "YOU'VE BEEN TICKETED" PROGRAM DATE: March 26, 1998 The Iowa City Police Department will be participating in the "You've Been Ticketed" program from April 1st through September 7, 1998. This program is designed to help our police officer's make a positive, lasting impression on boys and girls in our community. The officers will "catch" local youths exhibiting commendable behavior or attitudes and "cite" those youngsters commendable behavior by giving the youngster a ticket. The program's coordinator, John Rodgers of the Cedar Rapids Kernels, will provide the department with the tickets. The ticket will be perforated in two halves. One half will consist of a coupon good for redemption of a youth ticket to any regular season Cedar Rapids Kernels baseball game. The other half will contain a coupon from the exclusive sponsor of the event, Blimpie Subs and Salads, which will be good for a free 6" sub and a soft drink with the purchase of a 6" sub. KCRG TV9 will televise 30 promotional spots per week throughout the 5-month duration of the "You've Been Ticketed" program. These promotional spots will recognize our department's participation in the program. Other law enforcement agencies participating in this program are: Cedar Rapids, Marion, Hiawatha, and Coralville Police Departments, and the Linn and Johnson County Sheriff's Departments. We will be receiving a copy of the Fort Wayne, Indiana "You've Been Ticketed" video that can be viewed if you're interested. Business (319) 356-6013 JOHNSON COUNTY EMERGENCY AMBULANCE SERVICE 808 S. Dubuque Street · Iowa City, IA 52240 FAX (319) 351-0695 Thursday, March 12, 1998 To: R.J. Winkelhake, Chief of Police Ref: Ambulance Call of March 10,1998 Chief Winkelh~ke, I would like to commend you, your department and especially Officer D.J. Stiva for the fine job that he did on an ambulance call I was on with him on March 10,1998. We were called to an overdose call at 900 Orchard St. Officer Stiva was the first one thru the door and his quick action in keeping our patient from swallowing a whole bottle of pills right in front oftis was not only appropriate in my opimon but was instrumental in saving this mentally ill patients life. At the very least it made it so additional treatment wasn't necessary to save titis patient. This was a difficult situation and Officer Stiva's actions brought it under control and minimized injm3, to the patient. Please share this letter with him and his supervisor as he did a fine job and I wanted you to know. sincerely, Mike Flynn, EMT-P Field Supervisor - Setting the Standard of Excellence- Spouses and relatives of City Council Members and members of County Boards and Commissions are .not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step-father, step-mother, step-child, aunt, or uncle. (Resolution 85-354) Males: 3 Females: 6 April 7, 1998 HISTORIC PRESERVATION COMMISSION One vacancy Three-Year Term March 29, 1998 - March 29, 2001 (Summit Street Representative) NO APPLICATIONS AS OF 5:00 P.M. MARCH 26, 1998 Spouses and relatives of City Council Members and members of County Boards and Commissions are .not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step-father, step-mother, step-child, aunt, or uncle. (Resolution 85-354) Males: 3 Females: 6 April 7, 1998 HISTORIC PRESERVATION COMMISSION One vacancy Three-Year Term March 29, 1998 March 29, 2001 (Summit Street Representative) NO APPLICATIONS AS OF 5:00 P.M. MARCH 26, 1998 Spouses and relatives of City Council Members and members of County Boards and Commissions are not eligible for appointment to City Boards and Commissions. This includes: spouse, child, mother, father, mother- in- law, father- in- law, brother, sister, brother- in- law, sister- in- law, step-father, step-mother, step-child, aunt, or uncle. (Resolution 85-354) Males: 3 Females: 2 April 7, 1998 PLANNING AND ZONING COMMISSION Two vacancies - Five-year terms May 1, 1998 May 1, 2003 Dean R. Shannon [] 226 Washington Park Road Pam Ehrhardt [] (has served an unexpired term) 1029 E. Court Street AS OF 5:00 MARCH 26, 1998 [] Denotes applicant completed the Confidential page of the application. CITY OF IOWA CITY ADVISORY BOARD/COMMISSION /-._ PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the CounCil on to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN. Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. '3 'J~atters of interest THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC. THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. NAME ~CL~ ~, ~~~ HOMEADDRESS~ W~.~,'~ Is your home address (listed above) within the corporate limits of Iowa City? ~ Yes __ No OCCUPATION A,/~ T ~'¢~-~ ~C~ EMPLOYER U~ PHONE NUMBER: HOME 3_~/- ~ ~ BUSINESS -~ E'"'ERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSlTION:~ WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? ~ O/t;.4~.'l~7'&l{,,~ /--~_ WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOP APPLYING)? ~ ~i~ ~,~ ~>J~,~zk' ~y 70. ~_~7- ! C/Py 7e 7)~ Fu 7'u i. ~. SPECIFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE. IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? ~*YES NO DO YOU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES '~ NO (It has been Council policy not to pe'rmit an individual to serve on two Boards or Commissions at the same time. Ccier k\ bdc omapp. i;u'o August 199~ CITY OF IOWA CITY ADVISORY BOARD/COMMISSION P PLICATION FORM Individuals serving on Boards/Commissions play an important role in advising the Coun'~l~ on r~a~tters of interest to our community and its future. Applicants must reside in Iowa City. After a vacancy has been announced, the Council reviews all applications during the work session. The appointment is made at the next formal Council meeting. Appointees serve as unpaid volunteers. PLEASE USE A BLACK INK PEN, Return the application to City Clerk, 410 E. Washington St., Iowa City, Iowa. THIS APPLICATION IS A PUBLIC DOCUMENT AND AS SUCH CAN BE REPRODUCED AND DISTRIBUTED FOR THE PUBLIC, WITH THE EXCEPTION OF THE LAST PAGE MARKED "CONFIDENTIAL" THIS APPLICATION WILL BE CONSIDERED FOR THREE MONTHS ONLY AND AUTOMATICALLY CONSIDERED FOR ANY VACANCY DURING THAT TIME. ADVISORY BOARD/COMMISSION NAME NAME F~Y~ ~--hF-~o,y-~r HOME ADDRESS Is your home address (listed above) within the corporate limits of Iowa City? Yes No How long have you been a resident of Iowa City? OCCUPATION ~n~C[[ ~l~Si~l~.,r-~ P~ .4E NUMBER: HOME EMPLOYER BUSINESS EXPERIENCE AND/OR ACTIVITIES WHICH YOU FEEL QUALIFY YOU FOR THIS POSITION: non-pr~ ~ ~nd ~mmZ~ ~~ ~/~ ~~. WHAT IS YOUR PRESENT KNOWLEDGE OF THIS ADVISORY BOARD? WHAT CONTRIBUTIONS DO YOU FEEL YOU CAN MAKE TO THIS ADVISORY BOARD (OR STATE REASON FOR APPLYING)? ~ ~& ~/~)~ ~ ~ ~¢h~~ ~ SI- .,IFIC ATTENTION SHOULD BE DIRECTED TO A POSSIBLE CONFLICT OF INTEREST. PLEASE LIST ANY PRESENT AFFILIATIONS YOU HAVE WITH AGENCIES WHICH MAY APPLY FOR FUNDING FROM THE CITY. AFFILIATION MEANS BEING A BOARD MEMBER OR EMPLOYEE OF THE AGENCY. OTHER TYPES OF AFFILIATION MUST BE EXAMINED ON A CASE-BY-CASE BASIS BY THE CITY ATTORNEY'S OFFICE. IF YOU ARE UNCERTAIN WHETHER OR NOT A POTENTIAL CONFLICT OF INTEREST EXISTS, PLEASE LIST THE AGENCY AND THEN CONTACT THE CITY ATTORNEY'S OFFICE, IF YOU ARE NOT SELECTED, DO YOU WANT TO BE NOTIFIED? ~,/YES NO Dr OU CURRENTLY SERVE ON ANOTHER IOWA CITY BOARD OR COMMISSION? YES ~" NO (It has been Council policy not to permit an individual to serve on two Boards or Commissions at the same time.) Misrepresentations on this application will constitute just cause for removal of an appointee. If you fail to answer all questions on the application you may not be considered for appointment. ccterk\bdcomapp.doc January 1998 (2) City of Iowa City MEMORANDUM Date: To: From: Re: March 26, 1998 City Council Maurice I. Head, Community Development Coordinator FY99 CDBG and HOME Project Resource Book Enclosed please find the FY99 CDBG and HOME Project Resource Book. This book provides information on the projects requesting CDBG and HOME funding, as well as comments from staff regarding strengths and weaknesses of each proposal. For your reference, Part I of the resource book includes staff communications. Part II comprises the minutes of public meetings and discussions during the funding process. Part III identifies projects recommended for funding and Part IV shows projects not recommended for funding. We have two additional items that will be provided in the April 3 City Council packet for your review and consideration. The first item is the Housing and Community Development Commission's (HCDC) justification for the FY99 CDBG and HOME funding recommendations, and the second item is the minutes from the March 12 HCDC public meeting and discussion. These additional items will assist Council in understanding the funding process and HCDC's reasons for recommending the FY99 CDBG and HOME projects for funding. HCDC will present their recommendations to City Council at the April 6 work session. HCDC is looking forward to working with City Council to finalize the FY99 CDBG and HOME budget, which will be incorporated into the FY99 Annual Action Plan for the City of Iowa City. The FY99 Annual Action Plan has a public hearing scheduled for April 28 and City Council will consider the plan for approval at its May 12 meeting. This schedule will allow staff the opportunity to meet HUD's requirement to submit the FY99 Annual Action Plan by May 15. If you should have any questions regarding the resource book, please feel free to contact the Community Development staff at 356-5230. Im~nem~mh3-26.doc CITY OF I0 WA CITY PROJECT RESOURCE BOOK CDBG and HOME Funds 1998 (FY99) Department of Planning and Community Development City of Iowa City 1998 (FY99) Community Development Block Grant (CDBG) and HOME Funds PROJECT RESOURCE BOOK Submitted by: Housing and Community Development Commission Gretchen Schmuch, Chairperson William Stewart, Vice-Chair Daniel Cilek Dan Coleman Rick House A. Denita Gadson Sandra Kuhlmann Jayne Moraski Kathleen Renquist April 1, 1998 COMMUNITY DEVELOPMENT DIVISION DEPARTMENT OF PLANNING & COMMUNITY DEVELOPMENT CITY OF IOWA CITY TABLE OF CONTENTS PART I EVALUATION 1. Memo from Community Development Staff - Comments on Projects.. p. 1 2. Memo from Linda Severson - Human Service Agency Requests ..... p. 12 3. Memo from Community Dev. Staff - Ranking & Funding Scenarios... p. 17 4. Example of Ranking Form ................................... p. 26 PART II MINUTES OF PUBLIC MEETINGS Public'Hearings - Applicant Presentations February 18, 1998 ......................................... p. 27 February 19, 1998 ........................................ p. 40 Discussions of 1998 (FY99) Funding Requests February 26, 1998 ......................................... p. 55 March 12, 1998 ............................................ p. 66 3. Project Rankings/Proposed Allocations ......................... p. 77 PART III PROJECTS RECOMMENDED FOR FY99 CDBG AND HOME FUNDING CDBG and HOME Applications .................................. p. 78 PART IV PROJECTS NOT RECOMMENDED FOR FY99 CDBG AND HOME FUNDING CDBG and HOME Applications .................................. p. 226 PART V PROJECTS WITHDRAWN CDBG and HOME Applications .................................. p. 331 PART I EVALUATION 1. Memo from Community Development Staff- Comments on Projects ....... p. 1 2. Memo from Linda Severson - Human Service Agency Requests .......... p. 12 3. Memo from Community Dev. Staff- Ranking & Funding Scenarios ......... p. 17 4. Example of Ranking form ........................................ p. 26 City of Iowa City MEMORANDUM DATE: TO: FROM: RE: February 23, 1998 Housing and Community Development Commission Community Development Division Amount of FY99 CDBG\HOME Funds Available for Allocation First of all, thank you for making the presentation meetings go smoothly. A number of applicants commented that they thought the meetings were very well conducted. At the Housing and Community Development Commission (HCDC) meeting on February 26~h you will be discussing the applications and finalizing the ranking sheets. To assist with this process we wanted to provide the estimated amount of FY99 CDBG and HOME funding available to HCDC for allocation, within the CITY STEPS "categories". The amount of funds in these "categories" is flexible, with the exception of the Public Services category. Estimated Budget for FY99 Economic Development Public Facilities Public Services (15% cap) Housing Contingency Planning and Administration TOTAL $152,000 $120,000 $149,000 (includes Aid to Agencies) 8975,000 $ 85,000 $205.000 $1,686,000 Source of Funds FY99 CDBG Entitlement FY99 Estimated Program Income FY98 Unallocated Program Income FY98 Unallocated CDBG Funds FY99 HOME Entitlement FY98 Unallocated HOME Funds TOTAL $938,000 $ 30,000 $ 20,000 $ 90,000 $597,000 $ 11,000 $1,686,000 Of the $1,686,000 in total funds, about $1,291,000 will be available for HCDC to allocate. This reduction takes into account the amounts set-aside for Planning and Administration ($205,000), Aid to Agencies ($105,000), and Contingency ($85,000). If you have any questions regarding this information please call Steve Nasby, Steve Long, or Maurice Head at 356-5230. We hope to see all of you on February 26~h at 6:30 p.m. at the Senior Center. (Please remember to bring your ranking sheets to the meeting) City of Iowa City MEMORANDUM Date: February 23, 1998 To: Housing ,and Community Development Commission From: Community Development Division Staff Re: Strengths and Weaknesses of the CDBG and HOME Applications As you requested, this memo summarizes staff's evaluation of the strengths and weaknesses of the CDBG and HOME applications. This evaluation identifies the regulatory, statutory and other possible complia~nce concerns with regard to the CDBG and HOME programs. Additionally, this memo includes some background information on the projects requesting funding, as well as some general comments from staff on issues where you may want further clarification. Linda Severson, the Human Services Coordinator for the Johnson County Council of Governments, has also provided a memo regarding Public Service applications. Estimated Sources of Funds This year the Housing and Community Development Commission will allocate $1,535,000 in FY99 CDBG and HOME funding. In addition, $101,000 of unprogrammed funds and an estimated $50,000 of program income will be part of the FY99 funding budget. Our total budget for this year is $1,686,000. Requests for CDBG and HOME funds total $3,282,846 this year which is about $1,597,000 dollars in excess of what is potentially available. The Commission need not distinguish between CDBG and HOME funds in making its allocation. The staff will split the funds to conform with the regulations of the two programs after you have made your recommendations. Remember that each category (economic development, housing public facilities and public services) has a set- aside amount of funding based on the CITY STEPS Plan. The funding amounts in these categories are flexible with the exception of public service. Regulations require that we only spend 15% of our total CDBG allocation including program income for public service activities. This amount is $149,000 of which $105,000 has been committed to the Aid to Agencies budget, leaving $44,000 available for allocation to public service projects. Comments on Projects by Category I. HOUSING PROJECTS - AMOUNT OF SET- ASIDE 975,000 (58%) 1. Elderly Services Agency - Small Repair Program Amount of request: $30,000 Grant ESA has operated this program effectively for 12 years, and there is an on-going need for this elderly rehab assistance program. At the average cost of about $500 per house, this program gets a big bang for the buck, and allows elderly people to remain safely in their homes. PROS CONS · Helps maintain housing for elderly and persons with disabilities Provides an option for homeowners to stay in place safely Cost effective program Coordinated with the Housing Rehabilitation Program Funding options limited to the CDBG program City of Iowa City - Housing Rehabilitation Program Amount of request: $505,000 Loan and Grant The Housing Rehabilitation Program has been the linchpin of the affordable housing program since 1979. This program assists low-income homeowners, and helps to maintain Iowa City's affordable housing stock. Over 500 homes have been rehabilitated over the years. While the average cost per unit is approximately $12,000 (which includes project delivery soft cost), the benefits are numerous. PROS Helps maintain older affordable housing stock Assist primarily homeowners at 60% and below median income The majority of rehab funding is in the form of loans Program recycles CDBG and HOME funding from repayments CONS · Funding options limited to the CDBG/HOME program Iowa City Housing Authority -Tenant to Owner program Amount of request.' $100,000 Grant The Iowa City Housing Authority homeownership program involves selling detached and attached single family housing units to selected low and moderate-income families. Affordability of homeownership is provided through the use of a silent second mortgage that reduces the cost of the houses so the housing is affordable to very low and low- income households. PROS Helps very low and low-income households obtain homeownership Helps to moves households off of public assistance Leverages other public and private funds CONS Deep subsidy for homeownership ($40,000 per unit) No plan for reusing the HOME funding Iowa City Housing Authority - Tenant Based Rental Assistance (TBRA) Amount of request: $150,000 Grant The Iowa City Housing Authority is requesting HOME funds to continue the Tenant Based Rent Assistance Program. The program will consist of approximately 25 families on TBRA over the next two-year period. Assistance will be in the form of rent payments made directly to landlords. PROS · Provides additional rental assistance for low-income households (800 households currently on the waiting list) Encourages family self-sufficiency by coordinating housing with services Helps with moving families off of public assistance CONS Program leverages no other funding Funding is not reusable City of Iowa City - First Home Program Amount of request: $50,000 Loan This program involves helping low-income households with down payment assistance to purchase a home. The City is applying for $50,000 of HOME funds to continue this program. PROS Provides homeownership opportunities for low-income households Program will recycle HOME funding Cost effective program (average down payment $2,500 per unit) Demonstrated capacity to complete program Leverages State dollars and over a million dollars of private funding CONS · Funding options limited to the CDBG and HOME program Greater Iowa City Housing Fellowship - Acquisition and Rehab Amount of request: $427,040 Loan GICHF is a Community Housing Development Organization (CHDO), whose mission is to expand the supply of affordable housing. GICHF currently owns 32 units and manages 48 rental units. A goal for this non-profit is to become self-sufficient, and not be dependent upon outside operational funding. To enable this CHDO to be self sufficient, it needs to manage approximately 80-100 units. PROS CONS Creates affordable rental housing inventory for low-income households Provide housing for large families Maintain affordable housing stock for the long term Program recycles HOME funding from repayments Very deep public subsidy per housing unit ($55,502) Swenson and Association -Affordable Homeownership Amount of request: $105, 000 Grant and Loan This program would create a loan fund for construction financing for affordable housing. HOME funds would be loaned for construction financing at 0-2% and funding would leverage other private bank funds to rehabilitate and construct affordable housing for low and moderate income households. Program management would be a board comprised of non-profits, citizens and government representatives. PROS Provides low interest construction financing for affordable housing developers Provides new housing opportunities for low income households Program would recycle HOME funding Involves community participation to support affordable housing CONS Lack of an organization to carry out program Applicant has been slow to implement current HOME project Use of HOME funds as a loan would not occur until mid-1999 Hawkeye Area Community Action Program - Real Estate Acquisition Amount of request: $99,000 Grant HACAP is a Community Housing Development Organization (CHDO) whose mission as a CHDO is to expand the supply of affordable housing. HACAP currently owns and operates 18 rental units at Broadway and a number of other units in its transitional housing program. A goal for this non-profit is to acquire additional existing low income rental housing units to support the needs of low income households. This project involves acquiring two fourplexes located at 2721 and 2727 Muscatine Avenue. PROS Maintain affordable rental housing inventory for low income households Maintain affordable housing stock for the long term Provides supportive services with affordable housing for families CONS Creates no new housing This is a income producing project requesting a grant o Riverview Place Apartments - Affordable Senior Rental Housing Amount of request: $180,000 Loan Riverview Place Apartments will be a 72 unit affordable, senior unassisted living center, offering both one and two bedroom fully equipped apartments. The project will provide senior oriented amenities such as dining room, recreational room, exam room, beauty/barber salon, elevators, and in-unit call system. PROS Will provide new rental housing options for elderly households Provide the opportunity for elderly tenants to age in place Relatively low subsidy compared to total budget High leverage of private dollars (88% private funding) CONS Dependent on allocation of Low Income Housing Tax Credits Dependent on getting rezoning 10. Iowa City Senior Housing - Tenant Based Rent Assistance Amount o1' request: $233,344 This project is Tenant Base Rent Assistance for thirty households. The TBRA is proposed for assignment to the Iowa City Housing Authority. Robert Burns, developer, is proposing this project for assistance targeted to the elderly. The developer is planning a 120 unit .elderly housing development that may benefit from the additional TBRA assistance, to the elderly. PROS Will provide new rental housing options for elderly households Provide the opportunity for elderly tenants to age in place Zoning is in place for senior housing property CONS No agreement with the Housing Authority for the administration of the program Timing for expenditure of the TBRA funds schedule for mid-1999 11. City of Iowa City - Affordable Housing Funding Pool Amount of request: $150, 000 Withdrawn- will be resubmitted during the next funding cycle ECONOMIC DEVELOPMENT PROJECTS- AMOUNT OF SET-ASIDE 152,000 (9%) Institute for Social and Economic Development (ISED)- Micro-enterprise Training Amount of request: $30,000 Grant ISED received CDBG funding in FY95, FY96, FY97, and FY98 and during this time they have assisted in the creation or expansion of 19 local businesses. They have also established follow-up and documentation techniques to determine the long-term success of each business, although it is still too early to determine the outcome of many of the businesses. A strong relationship with First National Bank to arrange financing for the businesses has also occurred. PROS Direct benefit to low income persons starting businesses Assisted 19 businesses in Iowa City Provide follow-up and technical assistance to businesses after course completion High demand for program from the community Average cost per person is $857 CONS · Lack of economic mixes and skill level of participants Small Business Development Center (SBDC) - Self Sufficiency through Self Employment Training Amount of request: $20,700 Grant FY 98 was the first year for the SBDC program. Approximately 34 participants were in the first class that had a graduation rate of 71%. There are now 47 participants enrolled in the current class. Similar to last year, they are requesting funding for two nine-week business training programs for eligible low and moderate households to encourage self- sufficiency through self-employment training and on-going technical assistance. PROS Direct benefit to low income persons starting businesses Resources of the University available to SBDC Average cost per person is $414 SBDC is not requesting additional funding from last year High demand for program from the community CONS · University setting could be intimidating to some participants Torus Precision Optics - Business Expansion/Purchase of Equipment Amount of request: $105, 000 Loan To expand the production capacity of Torus Precision Options in response to market demand for their telescopes, this business will need new equipment. The expansion of production capacity will create six new full-time permanent jobs paying approximately $1,400 a month, plus health benefits. PROS Creates six jobs for low and moderate income households Jobs will pay a living wage plus health insurance Business has been operating successfully since 1994 This type of business is on the Industrial Technologies Opportunities List CONS Cost to create jobs is a little high (10-12 jobs created over three years would be preferred) III. 1. PUBLIC FACILITIES - AMOUNT OF SET- ASIDE $120,000 (7%) Emergency Housing Project (EHP) - Renovation Amount of request: $49,645 Grant The renovation to the EHP facility consists of installing a new heating and cooling system and repairing the basement stairs and floor. These improvements will make the building more energy efficient and safe for the clients that rely on the EHP facility for short-term housing. PROS Addresses energy efficiency concerns and reduces the operating cost for the building Addresses health and safety concerns CONS · Have requested funding for maintenance and rehabilitation the last three years United Action for Youth - Parking Lot improvement Amount of request.' $2, 700 Grant and Loan This project will redesign and resurface the parking lot for the Youth Center. It will also repair an area that has been constantly deteriorating since flood damage in 1993. The re-design will allow a better configuration for accessibility by persons with disabilities. PROS CONS Repairs damaged parking lot for safety purposes Provides better access for person with disabilities Helps meet City zoning requirements Adds only one additional space to the parking lot Low priority in CITY STEPS Public Access Television - Facility Acquisition Amount of request.' $80,000 Grants and $70,000 Loan (total $150,000) Public Access Television, Inc. (PATV) would like to continue to be the public access provider in this community. PATV provides production services and media outreach oppodunities to low-income populations. By July 1, 1998, PATV must move out of the Library to make way for an interactive classroom. Services will be at risk due to the financial burden of having to relocate to an alternative space. PATV is seeking funding to purchase a building alone or in partnership with the City's Cable TV operation. PROS Important service provided in the community Provides media training and outreach in the community Many volunteers benefit from the services These services are accessible to the community at large CONS Have not identified a site to purchase Questions regarding the low and moderate incorne benefits of the project No firm partnership agreement with City Cable TV Art House - Facility Acquisition Amount of request.' $200,000 Loan Art House would like to purchase an accessible building for a drop-in arts center in the community. The need for this type of facility is founded on the belief that participating in artistic creation has empowering and healing effects. Art House plans to continue targeting low- income persons and provide free art supplies to this population to support creative expression in the community. PROS Targets or assist low income persons in the community Art therapy has proven healing effect Volunteers support the program and work for free CONS No site control - although a site has been identified Operational budget questionable (utilities and maintenance for building) ICARE - iFacility Acquisition A mount of request: $150, 000 Grants ICARE would like to purchase a building to meet the increased space needs of their organization. ICARE staff consistently hear concerns expressed by clients and volunteer.,; about the lack of space. Several clients have expressed concerns about confidentiality problems with their current facility. ICARE would like to purchase the facility currently owned by the Crisis Center. PROS · · Important service to continue in the community A potential exist to rent excess building space to cover maintenance and operational cost New building will help to promote confidentiality for clients Many volunteers support the program CONS · No site control - but an understanding to purchase is in place = Neighborhood Centers of Johnson County- Facility Rehab Amount of request: $21,140 Grant Neighborhood Centers of Johnson County is requesting CDBG support to make improvements to the Broadway Street Neighborhood Center. The improvements requested are upgrading the fire and safety requirements of the building and remodeling rooms to accommodate the increased demand for licensed child care/after school programs. PROS Meet compliance with fire and safety codes Increase daycare/after school services Many volunteers support the program CONS This is a grant for a income producing project Received CDBG in FY94,FY95 and FY97 Community Mental Health Center- Facility Rehab Amount of request: $33,300 Grant Two buildings owned by Mid-eastern Iowa Community Mental Health Center, 505 and 507 E. College Street, are in need of exterior restoration. Restoration include roof repair, installation of some metal roofing, gutter replacement and painting. CDBG funds are being requested to make these repairs. PROS Assistance will help maintain property in good condition Help with continuing services of the agency The agency is providing some match dollars towards the rehab cost CONS · This is a grant request IV. ADMINISTRATION AND PLANNING A maximum of 20% of CDBG funds and10% of HOME funds can be used for administration and planning activities. We have allocated about 12% of these funds for administration activities, V, UNPROGRAMMED FUNDS In the past we have tried to leave 5 o10 percent of the total budged in "unprogrammed" to allow for contingency expenses such as cost overruns and unexpected expenses. We are requesting $85,000 or 5% for contingency this year. ppdcdbg'~procon2 doc "JCCOG memo Date: Februap/23. 1998 To: HCDC Members From: LJnd~Sew.~rson, JCCOG Human Services Coordinator Re: Public Ser'vJce Projects Attached is information about the funding requests for public service projects. If you have any questions or need additional information please feeJ free to contact me aT 356-524.2. t Public Service Projects Community Corrections Association - Youth Leadership Program Amount of Request.' $23,000. O0 Grant The Youth Leadership Program offers a proactive program for youth. In cooperation with the school district, youth are identified in fifth grade and are offered the opportunity to participate in this seven year program. Pros: [] Prevention program that helps youth develop strategies that can be used throughout life. Cons: [] Additional program costs as number of youth increase without identified sources of ongoing funding. FY99 request is a 35% increase over the FY98 CDBG grant. Domestic Violence Intervention Program (DVIP) - Furniture Project Amount of Request: $8,300 Grant The Furniture Project is a unique program that seeks donations of furniture from the community and distributes it to individuals and families who are setting up a new household. The project received funding in FY95 of $10,000, FY96 of $7,500 and FY97 of $7,500. Pros: · Has suppod from social service agencies that work with people with housing needs. · Combines recycling furniture and helping people furnish their homes. [] 99% of the recipients has a yearly income in the 0-30% of median income. Cons: [] Difficulty in locating stable ongoing funding. = Hawkeye Area Community Program (HACAP) - Support Services for Transitional Housing Amount of Request: $12,387 Grant The Second Steps Transitional Housing Program works with homeless families to develop a stable environment. The Family Support Worker and the family develop a plan with shod and long-range goals to address barriers to self-sufficiency. CDBG funds would contribute 37% of the staff salaries. HACAP received CDBG funds in FY95 ($35,000) to purchase two mobile homes, FY96 ($141,647) to help purchase the 18 units at Broadway, FY97 ($10,000) for operational expenses at Broadway and FY98 ($4,886) for replacement of stoves at Broadway. jccoghs pub!serv doc Pros: · CITY STEPS identifies transitional housing for families with special needs as a high priority. · Support services have been identified as a key element in assisting families in establishing a stable home life. Cons: · The program has requested and received funds in FY97 of $10,000 to assist with this program. Hoover Elementary - After School Inclusion Program Amount of Request.' $5, 740 Grant Hoover Elementary After School Program is requesting funds to hire a program associate ($4,660) and offer tuition scholarships ($1,080) for students with autism that would allow their participation in this program. This is a first time request. Pros: · This request would assist students with autism the opportunity to interact with peers in an inclusive recreational supervised program at their school. Cons: · Question if they have pursued other sources of funding (specifically county daycare funds for children with special needs). Mayor's Youth Employment Program (MYEP) - Project Wheel Amount of Request.' $7,500 Grant Project Wheel offers a holistic educational leadership program to youth ages 10 to 16. Activities involve repairing bicycles, nutrition, physical fitness and team building. The request would fund 20 youths with a goal of 16 completing the program successfully. The request would fund staff salaries, fringe benefits, some transportation, food, equipment and liability insurance. MYEP has received CDBG funding consecutive years from 1991 to 1997 for a total of $111,258. Pros: · Proactive program that engages youth in positive, usable, life-long activities. Cons: · CDBG funds constitutes 58% of the costs for 20 youth. All other identified funds are in kind. jccoghs,,publserv doc Performance Measures - Homebuyer Counseling/Budget Program Amount of Request: $5,000 Grant This program would offer a budgeting seminar that would help people learn the specific knowledge to purchase a home. A reference guide would be distributed. The target population would be 100 people who come from 0-100% of median income. This is a first time request from Performance Measures, Inc. Pros: · Program could be developed to meet the needs of participants. Cons: · No information on previous seminars offered or success rate, · Is this kind of program offered through other community resources? Successful Living - Support Services for Transitional Housing Amount of Request: $11,000 Grant Successful Living has been started to offer support services to homeless people. It hopes to continue the support services originated by the Emergency Housing Project (EHP) who will cease the service as of July 1st. In conjunction with D&K Properties and the City of Iowa City, they operate three Single Room Occupancy (SRO) locations with 14 of the 43 units offering subsidized rent for up to a two year period. Pros: · Support Services have been identified as a key component in assisting people to establish stable lives. · Continuation of a successful program. · Successful Living is working with several other funding sources to develop contracts to provide this service for specific populations (veterans, people with disabilities). Cons: · No identified source of continued funding for homeless people (without another identified barrier). Evert Conner Rights & Resource Center- Employment Study Amount of Request.' $7, ~50 Grant The grant request would study issues and barriers to local people who have a college degree and a disability. A survey tool would be developed to assess local barriers to employment and identify resources to overcome the barriers. The Conner Center received $1,800 in CDBG funds in FY97 for accessibility modifications at their Center and $8,000 for accessibility renovations on rental units occupied by persons with disabilities. 15-- jccoghs',publserv doc Pros: · Many people with disabilities are either unemployed or underemployed, so this stud:/ could shed some light on the local situation. Cons: · Could this study be coordinated by a graduate student (for credit)? · No information on other research that could be helpful in this project was provided. jccoghs,,publserv doc City of Iowa City MEMORANDUM Date: March 4, 1998 To: Housing and Community Development Commission From: Community Development Division Staff Re: FY 99 Ranking of CDBG and HOME Projects Like last year, the HCDC is considering four program scenarios to develop their final FY99 CDBG and HOME budget. To provide the Commission with several options for the FY99 CDBG and HOME budget, staff has comprised four scenarios that include funding for projects based on the ranking sheets of each Commission member. The rankings have been compiled into spreadsheets for the Commission to review and consider. Each scenario is described below and followed by a brief analysis indicating the strengths and weaknesses of the alternatives. Scenario # 1 - Allocation bv Top Ranked Proiects Scenario #1 is based strictly on the numbers from the HCDC ranking exercise. The projects are in descending order based on the Commission's top ranked projects. Funding is provided to the top projects at the full funding amount until the CDBG and HOME dollars are completely allocated. In this scenario, 10 projects are funded. All projects in the top ranking received full funding with the exception of the Emergency Housing Project. This project received fewer points, which is reflected in reduced funding for the project of $46,133. There are three public service projects funded in this scenario, Successful Living ($11,000), DVIP Furniture Project ($8,300) and HACAP- Second Steps supportive services ($12,387). As you can see, Scenario #1 fully funds HCDC top priority projects but provides reduced funding or no funding for other key projects that the HCDC considers important to the Iowa City community. In using this approach, 17 projects would receive no funding at all. Scenario #2 -Allocation by Proiect Categories In this scenario, allocations are based on project categories (Economic Development, Public Facilities, Public Service, Housing and Planning). Each category is limited by the funding guideline identified in CITY STEPS. Funds are allocated to the highest ranking projects in each category until the funding runs out. The funding cap for the Economic Development category is $152,000. The spreadsheet shows all three economic development projects being funded with respect to the funding cap. These projects are Torus ($105,000), SBDC ($20,700), and ISED ($26,300). When these projects are fully funded, there is a shortage of $3,700. The ISED project is reduced by $3,700, since it is the lowest ranked project in the Economic Development category. Only $44,000 is available for Public Service activities. In this scenario, five public service projects are funded. The projects are Successful Living ($11,000), DVIP Furniture project ($8,300), HACAP- Second Step ($12,387), Mayor's Youth Employment Program ($7,500) and Performance Measures ($4,813). The Performance Measures project is reduced by $187, since it is the next lowest ranking project in the Public Service category. In the Public Facilities category, NCJC ($21,140), EHP ($49,645), Community Mental Health Center ($33,300), and ICARE ($15,915) are funded. The ICARE project is reduced by $134,085, since it is the lowest ranking project in the Public Service category. In the Housing category, we have $975,000 available. Using this method, four housing projects are funded. The projects funded are GICHF ($427,040), Iowa City - First Home Program ($50,000), Riverview ($180,000) and Iowa City- Rehab Program ($317,960). The Rehab Program is reduced by $187,040 to round out the funding available in this category. In this scenario, the Planning category fully funds the Evert Conner Center ($7,150). Scenario #2 provides assistance to 15 projects for funding. However, this scenario reduces or provides no funding for categories with several competing projects. Scenario #3 - Reduced Fundinq Allocation for Hi.qh and Medium Projects In scenario #3, the high and medium ranked funding requests are reduced to 95% and 90% respectively. These projects are reduced to allow more projects to be funded. In this scenario, 12 projects are funded. Scenario #4 - Fundinq Allocations as Proposed on the Rankinq Sheets This scenario reflects a funding allocation based on the composite result of individual Commission mernbers funding of each project. Projects are funded based on the highest overall average ranking received from the Commission. In this scenario, 21 projects are funded (three Economic Development projects, four Public Facilities projects, six Public Service projects and eight Housing projects). However, some of the projects with lower averages received reduce funding levels. Scenario #4 provides assistance to a broader spectrum of projects. In addition, we are including a spreadsheet based on the highest overall median ranking of projects. We have provided four scenarios for your review and consideration as you determine the FY99 CDBG and HOMf-- budget. If you should have any questions regarding the scenarios, please feel free to let us know at 356-5230. ppdcdbg\mem~seno2.doc CDBG and HOME Proposals Scores by Rank Greater Iowa City Housing Fellowship Successful Living DVIP - Furniture Project ~'"~"~'~=='~~" u~. ~.~- _ . . City of Iowa City - First Home Program ~ .......~ ...... ~-- - - - Rivervlew Ptace Apartments City of Iowa City ~ Housing Rehab HACAP - Second Steps {Support Servicel Elderly Services Agency Neighborhood Centers of Johnson Co. Emergency Housing Project Community Mental Health Center ,.C. Housing Authority- Rent Assist .... i~ Torus Precision Optics HACAP - Second Steps II (Acquisitionl I.C Housing Authority - Tenant to Owner Iowa Center for AIDS Resources & Educ. Small Business Development Center MayoUs Youth Employment Program Institute for Social & Economic Der. Iowa City IHA Senior Housing - Rent Asst. United Action for Youth Swenson and Associates Performance Measures ~:: : Public Access TV :, :J Art-House ~ Hoover Elementary School ~ E. Conner Center for Independent Living 40 45 50 55 60 65 70 75 80 85 FY99 CDBG\HOME PROJECT RANKINGS PROJECT NAME HCDC 1 HCDC 2 HCDC 3 HCDC 4 HCDC 5 HCDC 6 HCDC 7 HCDC 8 Greater Iowa City Housing Fellowship Successful Living DVIP - Furniture Project City of Iowa City - First Home Program Riverview Place Apartments City of Iowa City - Housing Rehab HACAP - Second Steps (Support Service) Elderly Services Agency Neighborhood Centers of Johnson Co. Emergency Housing Project Community Mental Health Center I.C. Housing Authority - Rent Assistance Torus Precision Optics HACAP - Second Steps II (Acquisition) I.C. Housing Authority - Tenant to Owner Iowa Center for AIDS Resources & Educ. Small Business Development Center Mayor's Youth Employment Program Institute for Social & Economic Dev. Iowa City IHA Senior Housing - Rent Asst. United Action for Youth Swenson and Associates Performance Measures Public Access -IV Art-House Hoover Elementary School E. Conner Center for Independent Living HCDC 9 AVERAGE RANK 76 R1 an Rl 99 91 91 71 74 8~.o I 81 82 82 73 89 79 89 72 72 79.9 2 86 81 -- 78 70 76 85 74 85 79,4 3 90 78 79 68 82 78 75 88 71 78.8 4 80 84 87 77 81 82 75 66 75 78.6 5 65 80 71 70 80 81 76 85 86 77.1 6 88 55 57 79 89 93 84 61 72 75.3 7 75 76 73 68.5 83 73 73 83 71 75.1 8 63 81 78 65 85 63 87 82 65 74.3 9 76 78 73 67 76 63 83 77 56 72.1 10 72 80 78 67 79 63 69 73 58 71.0 11 67 75 70 59 78 65 75 81 68 70.9 12 70 80 87 61 62 36 83 80 72 70.1 13 74 53 59 72 76 77 70 76 73 70.0 14 75 73 79 65 73 71 70 49 74 69.9 15 64 55 80 65 66 62 75 78 74 68.8 16 63 77 73 68 73 75 76 37 75 68.6 17 62 70 77 63 85 70 81 33 62 67.0 18 62 68 71 69 80 80 69 40 64 67.0 18 66 53 59 -- 66 67 66 39 71 60.9 20 54 65 55 50 77 42 53 34 46 52.9 21 60 56 35 54 55 60 55 37 44 50.7 22 46 55 49 60 47 58 41 28 45 47.7 23 42 49 53 23 65 50 57 37 45 46.8 24 28 75 52 34 40 48 52 27 29 42.8 25 48 51 35 41 43 51 44 35 37 42.8 25 20 20 57 34 30 52 47 32 30 35.8 27 NOTE: DASHES = ABSTENTION FY99 CDBG\HOME PROPOSED ALLOCATIONS -SCENARIO 1 PROJECTNAME HCDC_I. HCDC 2 HCDC 3 I:[CDC 4 HCDC 5 HCDC 6 HCDC 7 HCDC 8 ["[CDC 9 AVERAGE RANK Projects Funded Greater Iowa City Housing Feilowship 76 Successfu~ Living 81 DVIP - Furniture Project 86 City of Iowa City - First Home Program 90 Riverview Place Apartments 80 City of Iowa City - Housing Rehab 65 HACAP - Second Steps (Support Service) 88 Elderly Services Agency 75 Neighborhood Centers of Johnson Co. 63 Emergency Housing Project 76 Projects Not Funded Community Mental Health Center 72 I.C. Housing Authority - Rent Assistance 67 Torus Precision Optics 70 HACAP - Second Steps II (Acquisition) 74 I.C. Housing Authority - Tenant to Owner 75 Iowa Center for AIDS Resources & Educ. 64 Small Business Development Center 63 Mayor's Youth Employment Program 62 {nstitute for Social & Economic Dev. 62 Iowa City IHA Senior Housing - Rent Asst 66 United Action for Youth 54 Swenson and Associates 60 Performance Measures 46 Public Access TV 42 Art-House 28 Hoover Elementary School 48 E. Conner Center for Independent Living 20 81 90 8! 99 91 91 71 74 83.8 1 82 82 73 89 79 89 72 72 79.9 2 81 -- 78 70 76 85 74 85 79.4 3 78 79 68 82 78 75 88 71 78.8 4 84 87 77 81 82 75 66 75 78.6 5 80 71 70 80 81 76 85 86 77.1 6 55 57 79 89 93 84 61 72 75.3 7 76 73 68.5 83 73 73 83 71 75.1 8 81 78 65 85 63 87 82 65 74.3 9 78 73 67 76 63 83 77 56 72.1 10 80 78 67 79 63 69 73 58 71.0 11 75 70 59 78 65 75 81 68 709 12 80 87 61 62 36 83 80 72 70.1 13 53 59 72 76 77 70 76 73 70.0 14 73 79 65 73 71 70 49 74 69.9 15 55 80 65 66 62 75 78 74 68.8 16 77 73 68 73 75 76 37 75 68.6 17 70 77 63 85 70 81 33 62 67.0 18 68 71 69 80 80 69 40 64 67.0 18 53 59 -~ 66 67 66 39 71 60.9 20 65 55 50 77 42 53 34 46 52.9 21 56 35 54 55 60 55 37 44 50.7 22 55 49 60 47 58 41 28 45 47.7 23 49 53 23 65 50 57 37 45 46.8 24 75 52 34 40 48 52 27 29 42.8 25 51 35 41 43 51 44 35 37 42.8 25 20 57 34 30 52 47 32 30 35.8 27 NOTE: DASHES = ABSTENTION REQUESTED AMOUNT PROPOSED ~MOUNT BUDGEZ $ 33,300.00 $ 150,000.00 $ 105,000.00 $ 99,000.00 $ 100,000.00 $ 150,000.00 $ 2O,7OO.OO $ 7,500.00 $ 30,000.00 $ 233,344.00 $ 2,700.00 $ 105,000.00 $ 5,000.00 $ 150,000.00 $ 200,000.00 $ 5,740.00 $ 7,150.00 $1,291,000.00 $ 427,040.00 $ 427,04000 $ 863,96000 $ 11,000.00 $ 11,000.00 $ 852,960.00 $ 8,300.00 $ 8,300.00 $ 844,660.00 $ 50,000.00 $ 50,000.00 $ 794,660.00 $ 180,000.00 $180,000.00 $ 614,660.00 $ 505,000.00 $ 505,000.00 $ 109,660.00 $ 12,38700 $ 12,387.00 $ 97,273.00 $ 30,000.00 $ 30,000.00 $ 67,273.00 $ 21,140.00 $ 21,140.00 $ 46,133.00 $ 49,645.00 $ 46,133.00 $ FY99 CDBG\HOME PROPOSED ALLOCATIONS - SCENARIO 2 PROJECTNAME Economic Development Toms Precision Optics Rmall Business Development Center Institute for Social & Economic Dev HCDC1 HCDC2 HCDC~ HCDC4 ELCDC5 HCDC 70 80 87 61 62 36 63 77 73 68 73 75 62 68 71 69 80 80 Public Services Successful Living 61 82 82 73 89 79 DVIP - Furniture Project 86 81 -- 78 70 76 HACAP - Second Steps (Support Service) 88 55 57 79 89 93 Mayor's Youth Employment Program 62 70 77 63 85 70 Performance Measures 46 55 49 60 47 58 Hoover Elementary School 48 51 35 41 43 51 Public Facilities Neighborhood Centers of Johnson Co. 63 81 78 65 85 63 Emergency Housing Project 76 78 73 67 76 63 Community Mental Health Center 72 80 78 67 79 63 Iowa Center for AIDS Resources & Educ 64 55 80 65 66 62 United Action for Youth 54 65 55 50 77 42 Public Access TV 42 49 53 23 65 50 Art-House 28 75 52 34 40 48 Housing Greater Iowa City Housing Fellowship City of Iowa City - First Home Program Riverview Place Apartments City of Iowa City - Housing Rehab Elderly Services Agency IC. Housing Authority - Rent Assistance HACAP - Second Steps II (Acquisition) IC Housing Authority - Tenant to Owner Iowa City IHA Senior Housing - Rent Asst Swenson and Associates Planning and Admin E. Conner Center for Independent Living 76 81 9O 81 99 91 90 78 79 68 82 78 80 84 87 77 81 82 65 80 71 70 80 81 75 76 73 685 83 73 67 75 70 59 78 65 74 53 59 72 76 77 75 73 79 65 73 71 66 53 59 - 66 67 60 56 35 54 55 60 20 20 57 34 30 52 6 HCDC 7 HCDC 8 HCDC 9 AVERAGE RANK CATEGORY REQUESTEl2 AMOUNT 83 80 72 701 13 1 $ 105,00000 76 37 75 68 6 17 2 $ 20,700.00 69 40 64 670 18 3 $ 30,000.00 89 72 72 799 2 1 85 74 85 794 3 2 84 61 72 753 7 3 81 33 62 67.0 18 4 41 28 45 47.7 23 5 44 35 37 42,8 25 6 pROPOSED AMOUNT $ 105,000 00 $ 20,70000 $ 26,30000 $ 11,00000 $ 11,00000 $ 8,300.00 $ 8,300.00 $ 12,387.00 $ 12,38700 $ 7,50000 $ 7,50000 $ 5,000.00 $ 4,813.00 $ 5,740.00 87 82 65 74.3 9 I $ 21,14000 83 77 56 72 1 10 2 $ 49,645.00 69 73 58 710 11 3 $ 33,300 00 75 78 74 68 8 16 4 $ 150,000.00 $ 53 34 46 52.9 21 5 $ 2,700.00 57 37 45 468 24 6 $ 150,000.00 52 27 29 42.8 25 7 $ 200,000.00 91 71 74 83.8 1 1 $ 427,040 00 $ 75 88 71 78 8 4 2 $ 50,000.00 $ 75 66 75 786 5 3 $ 180,000.00 $ 76 85 86 771 6 4 $ 505,00000 $ 73 83 71 75.1 8 5 $ 30,000.00 75 81 68 709 12 6 $ 150,00000 70 76 73 70 0 14 7 $ 99,000 00 70 49 74 69.9 15 8 $ 100,000.00 66 39 71 60 9 20 9 $ 233,34400 55 37 44 50.7 22 10 $ 105,000.00 47 32 30 35.8 27 $ 7,150.00 $ $ 21,14000 $ 49,645.00 $ 33,30000 15,91500 427,04000 50,00000 i80,00000 317,960 00 7,150.00 $ 152,00000 $ 47,000.00 $ 26,300.00 $ $ 44,000.00 $ 33,00000 $ 24,70OOO $ 12,313.00 $ 4,813.00 $ $ $ 120,000 00 $ 98,86000 $ 49,21500 $ 15,g15 00 $ $ 975,000.00 $ 547,96000 $ 4971960 O0 $ 317,960.00 $ NOTE: DASHES = ABSTENTION FY99 CDBG\HOME PROPOSED ALLOCATIONS - SCENARIO 3 PROJECT NAME HCDC 1 ~ HCDC 3 ~ HCDC ~ EICDC 6 EICDC 7 HCDC 8 HCDC~ AVERAGE Projects Funded Greater Iowa City Housing Fellowship 76 81 Successful Living 81 82 DVIP - Furniture Proiect 86 81 City of Iowa City - First Home Program 90 78 Riverview Place Apartments 80 84 City of Iowa City - Housing Rehab 65 80 HACAP - Second Steps (Support Service) 88 55 Elderly Services Agency 75 76 Neighborhood Centers of Johnson Co 63 81 Emergency Housing Project 76 78 Community Mental Health Center 72 80 IC. Housing Authority - Rent Assistance 67 75 REQUESTED AMOUNT Projects Not Funded Torus Precision Optics 70 80 HACAP - Second Steps II (Acquisition) 74 53 IC. Housing Authority - Tenant to Owner 75 73 Iowa Center for AIDS Resources & Educ. 64 55 Small 13usiness Development Center 63 77 Mayor's Youth Employment Program 62 70 Institute for Socia{ & Economic Der 62 68 Iowa City IHA Senior Housing - Rent Asst 66 53 United Action for Youth 54 65 Swenson and Associates 60 56 Performance Measures 46 55 Public Access TV 42 49 Art-House 28 75 Hoover Elementary School 48 51 E. Conner Center for Independent Living 20 20 90 81 99 91 91 71 74 838 1 $ 427,04000 82 73 89 79 89 72 72 79 9 2 $ 11,000 O0 -- 78 70 76 85 74 85 79 4 3 $ 8,30000 79 68 82 78 75 88 71 78 8 4 $ 50,000 00 87 77 81 82 75 66 75 78 6 5 $ 180,000.00 71 70 80 81 76 85 86 771 6 $ 505,000.00 57 79 89 93 84 61 72 75,3 7 $ 12,38700 73 68.5 83 73 73 83 71 75.1 8 $ 30,000 O0 78 65 85 63 87 82 65 743 9 $ 21,14000 73 67 76 63 83 77 56 72 1 10 $ 49,645 00 78 67 79 63 69 73 58 71 0 11 $ 33,300.00 70 59 78 65 75 81 68 70 9 12 $ 150,000.00 87 61 62 36 83 80 72 70.I 13 59 72 76 77 70 76 73 700 14 79 65 73 71 70 49 74 69 9 15 80 65 66 62 75 78 74 68 8 16 73 68 73 75 76 37 75 686 17 77 63 85 70 81 33 62 67 0 18 71 69 80 80 69 40 64 670 18 59 -- 66 67 66 39 71 60.9 20 55 50 77 42 53 34 46 52.9 21 35 54 55 60 55 37 44 50.7 22 49 60 47 58 41 28 45 47.7 23 53 23 65 50 57 37 45 46.8 24 52 34 40 48 52 27 29 428 25 35 41 43 51 44 35 37 428 25 57 34 30 52 47 32 30 358 27 105,000 00 99,OOOOO 100,00000 150,000 00 20,700.00 7,50000 30,000.00 233,344.00 2,700.00 105,000.00 5,000.00 150,00000 200,000.00 5,740.00 7,150.00 PROPOSED HIGH\MED\LOW AMOUNT BUDGET $1,291,000 00 HIGH = 95% funding $ 405,688.00 $ 885,312.00 HIGH = 95% fundin9 $ 10,450 00 $ 874,86200 HIGH=95%funding $ 7,88500 $ 866,97700 HIGH = 95% funding $ 47,500.00 $ 819,477.00 HIGH = 95% funding $171,000 00 $ 648,477.00 HIGH=95% funding $479,75000 $ 168,72700 MEDIUM = 90% funding $ 11,148.30 $ 157,578 70 MEDIUM = 90% funding $ 27,00000 $ 130,578.70 MEDIUM=90%funding $ 19,02600 $ 111,552.70 MEDIUM = 90% funding $ 44,680 50 $ 66,872 20 MEDIUM = 90% funding $ 29,970.00 $ 36,90220 MEDIUM = 90% funding $ 36,902.20 MEDIUM = 90% funding MEDIUM = 90% funding MEDIUM = 90% funding LOW = 75% funding LOW = 75% funding LOW = 75% funding LOW = 75% funding LOW = 75% funding Under 60 Points Under 60 Points Under 60 Poinls Under 60 Points Under 60 Points Under 60 Points Under 60 Points NOTE: DASHES = ABSTENTION FY99 CDBG\HOME PROPOSED ALLOCATIONS - SCENARIO 4 PROJECTNAME Economic Development Torus Precision Optics Small Business Development Center Institute for Social & Economic Der HCDC 1 HCDC 2 HCDC 3 HCDC 4 HCDC 5 HCDC 8 HCDC 7 HCD~.,~ HCDC ~ AVERAGE RANK 62,500 $100,000 $105,000 $ 32,500 $ $ $105,000 $ 50.000 -- $ 56.87500 13 20.700 $ 20,000 $ 20.700 $ 20,700 $ 17,802 $ 12,700 $ 20,700 $ - $ 16.66275 17 ,30,000 $ 2f~,noN $ ?o,r)oo $ 25,NN0 $ 22,000 $ 24,000 $ 26,300 $ ** $ 20,91250 !8 Public Services Successful Living DVIP -Fumiture Project HACAP - Second Steps (Suppod Service) Mayor's Youth Employment Program Performance Measures Hoover Elementary School 11,000 $ 11,000 $ 11,000 $ 11,000 $ 11,000 $ 11,000 $ 11,000 $ 11,000 8.300 $ 8,300 -- $ 8,300 $ 8,300 $ 8,300 $ 10,000 $ 8,300 12,387 $ $ $ 12,387 $ 12.387 $ 12,387 $ 14,000 $ 12.500 7,500 $ 7,5OO $ 7.500 $ 7,500 $ 6,000 $ 7,5OO $ 7,500 $ $ $ $ 5,ooo $ $ $ $ $ $ $ $ $ 5,740 $ $ -- $ 11,000 00 2 ~- $ 8,542 86 3 -- $ 9,5O6 00 7 - $ 6,375 00 18 $ $ 555.56 23 $ $ 637 78 25 Public Facilities Neighborhood Centers of Johnson Co. Emergency Housing Project Community Mental Health Center Iowa Center for AIDS Resources & Educ, United Action for Youth Public Access TV Art-House Housing (Greater Iowa City Housing Fellowship City of Iowa City - First Home Program Riverview Place Apartments City of Iowa City - Housing Rehab Eldedy Services Agency IC Housing Authority - Rent Assistance HACAP - Second Steps II (Acquisition) I C Housing Authority * Tenant to Owner Iowa City IHA Senior Housing - Rent Asst Swenson and Associates $ 7,200 $ 21,140 $ 21,140 $ 12,500 $ 21,140 $ 8,140 $ 21,140 $ 21,140 - $ 16,692.50 9 $ 40,000 $ 49,000 $ 49,645 $ 25,945 $ 49,645 $ 19,645 $ 49,645 $ 50,000 $ $ 37,05833 10 $ 15,000 $ 33,300 $ 33,300 $ 19,740 $ 33,300 $ 13,320 $ $ 33,300 $ $ 20,14000 11 $150,000 $ $150,000 $ $150,000 $ 80,000 $ 49,215 $150,000 -- $ 91,15188 16 $ 1,900 $ 2,000 $ $ $ 2,700 $ $ $ $ $ 733.33 21 $ $ $ $ $ $ $ $ - $ 24 $ $100,000 $ $ $ $ $ $ $ $ 11,111.11 25 $ $251,440 $229,415 $327,040 $427,040 $339,040 $400,000 $ 75,760 $ 40,000 $ $ 25,000 $ $ 5o,000 $ 3o,00o $ 50,000 $ 50,000 $100,000 $150,000 $180,000 $180,000 $180,000 $134,000 $ $100,000 $300,000 $380,000 $350,000 $384,388 $343,000 $395,000 $350,000 $500,000 $ 20,000 $ 30,000 $ 30,000 $ 20,000 $ 30,000 $ 18,000 $ 30,000 $ 30,000 $ 97,500 $ 70,000 $ $ $150,000 $ 50,000 $145,000 $100,000 $ 85,000 $ $ $ 99,000 $ 99,000 $ 59,000 $ $ 99,000 $100,000 $ 50,000 $ 50,000 $100.000 $100,000 $ $ $ $ $ $ -- $ $ 83,344 $ $ 35,000 $ $ $ $ $ $ -- $ 256,216 88 1 - $ 30,62500 4 -- $128,00000 5 -- $ 375,29850 6 - $ 26,000 00 8 - $ 76,562.50 12 - $ 55,125.00 14 -- $ 50,00000 15 - $ 11,906,29 20 $ 3,888,89 22 Planning and Admin E Conner Center for Independent Living $ $ $ $ $ $ $ $ CATEGORY REQUESTED RANK /kJ~OUNl AMOUNT BUDGET $ 152,000.00 $ 105,00000 $ 56,87500 $ 95,125.00 $ 20,70000 $ 16,662.75 $ 78,462.25 $ 30,00000 $ 20,91250 $ -~7,549.75 $ 44,000.00 $ 11,000.00 $ 11,000.00 $ 33.000 00 $ 8,300 00 $ 8,542 86 $ 24.457 14 $ 12,387 00 $ 9,50600 $ 14,951.14 $ 7,50000 $ 6,37500 $ 8,576 14 $ 5,000,00 $ 55556 $ 8,02059 $ 5,74000 $ 637.78 $ 7,382.81 $ 120,000 00 21,140.00 $ 16,692.50 $ 103,307.50 49,64500 $ 37,05833 $ 66,249.17 33,30000 $ 20,14000 $ 46,109.17 150,000,00 $ 46,10917 $ 2,700.00 150,000.00 200,000,00 1 2 3 4 5 6 7 8 9 10 $ 975,000.00 427,04000 $ 256,21688 $ 718,783.13 50,000.00 $ 30,625.00 $ 688,158.13 180,000 00 $ 128,000 00 $ 560,158.13 505,00000 $ 375,29850 $ 184,85963 30,00000 $ 26,000.00 $ 158,859~63 150,000 00 $ 76,562 50 $ 82,297 13 99,000.00 $ 55,125.00 $ 27,172.13 100,00000 $ 27,172 13 $ 233,34400 105,00000 $ 27 $ 7,150.00 $ $ NOTE: DASHES =ABSTENTION FY99 CDBG\HOME PROPOSED ALLOCATIONS - SCENARIO 5 PJ~OJ ECT NAME Economic Development Torus Precision Optics Small Business Development Center Institute for Social & Economic Der. Public Services Successful Living DVIP -Fumiture Protect HACAP - Second Steps (Support Service) Mayor's Youth Employment Program Perfomnanoe Measures Hoover Elementary School Public Facilities Neighborhood Centers of Johnson Co Emergency Housing Project Community Mental Health Center Iowa Center for AIDS Resources & Educ United Action for Youbh Public Access TV Art-House Housing Greater Iowa City Housing Fellowship City of Iowa City - First Home Program Riverview Place Apadr'nents City of Iowa City - Housing Rehab Eldedy Services Agency IC Housing Authority * Rent Assistance HACAP - Second Steps II (Acquisition) iC. Housing Authority - Tenant to Owner Iowa City IHA Senior Housing ~ Rent Asst. Swenson and Associates Planning and Admin E. Conner Center for Independent Living ~LCDC 1 HCDC 2 J::IC, J2C ) ~ ~ HCDC Q J~CDC 7 I:fC, DC~ HCDC 9 $ 62.500 $100,000 $105,000 $ 32.500 $ $ $105.000 $ 50.000 $ 20,700 $ 20.000 $ 20.700 $ 20,700 $ 17.802 $ 12.700 $ 20,700 $ $ 30.000 $ 20,000 $ 20,000 $ 25.000 $ 22.000 $ 24,000 $ 26.300 $ $ 11,000 $ !1,000 $ 11,000 $ 11,000 $ 11,000 $ 11,000 $ !1,000 $ 11,000 - $ 8.300 $ 8,300 $ 8,300 $ 8.300 $ 8,300 $ 10.000 $ 8,300 -- $ 12.387 $ $ $ 12,387 $ 12,387 $ 12,387 $ 14.000 $ 12,500 - $ 7,500 $ 7,500 $ 7,500 $ 7,500 $ 6,000 $ 7,500 $ 7,500 $ _ $ $ $ $ 5.000 $ $ $ $ $ $ $ $ $ $ $ 5,740 $ $ $ $ 7.200 $ 21,140 $ 21,140 $ 12.500 $ 21,140 $ 8.140 $ 21.140 $ 21.140 $ 40.000 $ 49.000 $ 49.645 $ 25,945 $ 49,645 $ 19,645 $ 49,645 $ 50,000 $ 15.000 $ 33,300 $ 33,300 $ 19.740 $ 33,300 $ 13,320 $ $ 33.300 $150.000 $ $150.000 $ $150.000 $ 80,000 $ 49,215 $150.000 $ 1.900 $ 2.000 $ $ $ 2.700 $ $ $ $ $ $ $ $ $ $ $ $100.000 $ 251.440 $229.415 $327.040 $427.040 $339.040 $400,000 $ 75.760 - 40.000 $ $ 25,000 $ $ 50.000 $ 30.000 $ 50.000 $ 50.000 - 100.000 $150,000 $180.000 $180.000 $180.000 $134.000 $ $100.000 -~ 300.000 $380,000 $350,000 $384.388 $343,000 $395.000 $350,000 $500,000 - 20.000 $ 30,000 $ 30.000 $ 20.000 $ 30.000 $ 18,000 $ 30.000 $ 30.000 - 97.500 $ 70.000 $ $ $150.000 $ 50.000 $145,000 $100,000 - 85.000 $ $ $ 99.000 $ 99.000 $ 59,000 $ $ 99.000 - 100,000 $ 50,000 $ 50,000 $100,000 $100.000 $ $ $ __ $ $ - $ $ 83,344 $ $ _ 35.000 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ MEDIAN BANk $ 56.250.00 13 $ 20,350.00 17 $ 23.00o 00 18 11.000 00 2 8,300 00 3 12,387 00 7 7,5OO O0 18 23 25 $ 21.140 00 9 I $ 49,00000 10 2 $ 19.740.00 11 3 $115.00000 16 4 $ 21 5 $ 24 6 $ 25 7 $ 289.240.00 1 $ 35.00000 4 $142,00000 5 $ 365.000.00 6 $ 30,000 00 8 $ 83.750.00 12 $ 72,000 00 14 $ 50.00000 15 $ 20 $ 22 $ 27 C/~TEGORY REQUESTED PROPOSED RANK ~ AMOUNT BUDGET $ 152.000.00 $ 105,00000 $ 561250 00 $ 95,750 00 $ 20.70000 $ 20,35000 $ 75.40000 $ 30,00000 $ 23,000.00 $ 52,400.00 $ 44,00000 11.00000 $ 11.000.00 $ 33.000 O0 8.300.00 $ 8,30000 $ 24,70000 12,387.00 $ 12.38700 $ 12.31300 7,50000 $ 7.50000 $ 4,813.00 5,000.00 $ 5,740.00 $ $ 120,000 00 21.140 00 $ 21.14000 $ 98.860 00 49,645 00 $ 49.000.00 $ 49,860.00 33,300,00 $ 19,74000 $ 30.12000 150,00000 $ 30.12000 $ 2.700.00 150.000.00 200.00000 $ 975,000 00 $ 427,040.00 $ 289,240.00 $ 685,760.00 $ 50,000.00 $ 35,000.00 $ 650,76000 $ 180,00000 $ 142,00000 $508,76000 $ 505,000.00 $ 365,000.00 $ 143.76000 $ 30.00000 $ 30.00000 $ 113.76000 $ 150.00000 $ 83.75000 $ 30.01000 $ 99.000,00 $ 30.010,00 $ $ 100.000 00 $ 233.34400 $ 105.000.00 $ 7,150.00 $ $ NOTE: DASHES = ABSTENTION RANKING CRITERIA FOR CDBG\HOME PROJECTS This ranking sheet will be used to assist the Housing and Community Development Commission (HCDC) in the FY99 allocation process. HCDC members will rank each project according to the questions\criteria shown below. Each question or criteria will then be assigned a point value. The five categories below are given a total number of points and have been weighted according to their importance. Mark the number of point(s) for each questionlcriteria and total the points in each section. Need\Priority (maximum 20 total points) 1. Meets a CITY STEPS priority? 2. Has the applicant documented a need for this project? 3. Project meets the goals or objectives in CITY STEPS? (High= 10, Medium = 6, Low=3 points) (0-5 points) (0-5 points) Leveraging Resources (maximum 25 points) 1. Does the project allow for the re-use of CDBG\HOME funds? A. Principal and Interest [30 year or less Amortization] B. Principal and No Interest [30 year or less Amortization] C. Principal with a Balloon Payment D. Conditional Occupancy Loan (future repayment) E. Declining Balance Lien (amount forgiven over time) F. Grant (no repayment) 2. Project leverages human resources [volunteers, etc.] 3. Project leverages other financial resources? [Including in-kind] Feasibility (maximum 20 points) 1. The project will be completed within the required time period? 2. Project budget is justified? [Costs are documented\reasonable] 3, The level of public subsidy is needed? [Private funds not available?] 4. Has applicant documented efforts to secure other funding? Impact\Benefit (maximurn 25 points SUB-TOTAL (0-9 points) 9 points 8 points 5 points ! point 0 points 0 points (0-8 points) (0-8 points) SUB-TOTAL (0-6 points) (0-6 points) (0-4 points) (0-4 points) SUB-TOTAL 1. Primarily targets low income persons (0-30= 10, 31-50% =6, 51-80=4 points) 2. Project produces adequate benefits to the community related to cost? (0-5 points) 3. Does the project help persons gain self-sufficiency? (0-5 points) 4. Outcome data indicates program objectives can be met? (0-5 points) SUB-TOTAL Capacity\History (maximum 10 points) 1. Applicant has the capacity to undertake the proposed project? 2. If previously funded, has applicant completed prior project(s) and maintained regulatory compliance? 3. If new, applicant can maintain regulatory compliance? (0-4 points) (0-6 points) (0-6 points) SUB-TOTAL GRAND TOTAL: PROJECT NAME: PROPOSED ALLOCATION: $ (Projects under 60 points receive $0) 2.6 PART II MINUTES OF PUBLIC. MEETINGS Public Hearings - Applicant Presentations February 18, 1998 .......................................... p. 27 February 19, 1998 .......................................... p. 40 Discussions of 1998 CDBG and HOME Requests February 26, 1998 .......................................... p. 55 March 12, 1998 ............................................ p. 66 3. Project Rankings/Proposed Allocations ........................... p. 77 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION WEDNESDAY, FEBRUARY 18, 1998 - 6 P.M. LOWER LEVEL CLASSROOM - SENIOR CENTER MEMBERS PRESENT: Daniel Cilek, Denita Gadson, Rick House, Sandy Kuhlmann, Jayne Moraski, Kathleen Renquist, Gretchen Schmuch, Bill Stewart STAFF PRESENT: Maurice Head, Steve Long, Steve Nasby, Linda Severson, Pam Barnes, David Powers, Maggie Grosvenor OTHERS PRESENT: Bob Burns, Laura Hill, Liz Swenson, Cris Kinkead, Angie Madsen, Deb Scott-Miller, Jean Mann, Jim Swaim, Brian Loring, Ethel Madison, Julia Reinbert, Jason Freidman, Diane Hagerty, Chris Randall, Rene Paine CALL TO ORDER: Chairperson Schmuch called the meeting to order at 6 p.m. CONSIDFRATION OF THE JANUARY 15. 1998. MEETING MINUTES: Renquist said that on page 8, line 2 "to get" should read "to have." MOTION: Stewart moved to approve the minutes as amended. Moraski seconded the motion. The motion carried by a vote of 8-0. PUBLIC/MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA: Long passed out the ranking sheets to members in order of the presentations. Schmuch said that the presentations should be used to get an idea about each applicant and provide an opportunity to ask questions about their proposals. She said that if anyone wanted to see more information to ask the applicant to provide it. Since the Commission was ahead of schedule and none of the presenters had arrived yet, Stewart asked if they could handle the new business. NEW BUSINESS: Nasby said that that the Commission received a letter supporting an application. He said that the applicant had used the 12-page limit for the application, so the supporting letter had been sent separately. Long said that they did not include the letter in the agenda packet because they wanted to find out how the Commission felt about it first. Stewart said he did not think the support letter should be included in the application. Long told Commission members about a page to insert in their binders. Housing and Community Development Commission February 18, 1998 Page 2 REVIEW OF THE FY99 APPLICATIONS FOR CDBG/HOME FUNDING: Schmuch suggested that the Domestic Violence Intervention Program start their presentation because the meeting was ahead of schedule, and the first presenter had not yet arrived. The Commission agreed. Domestic Violence Intervention Program Cris Kinkead, DVIP Director, said the Furniture Project is directly connected to the agency. She introduced Angie Madsen, the Direct Services Supervisor, who would be giving the presentation. Kinkead noted the actual amount they are asking for is $8,300, not the amount stated on the application which was $7,500. She said the money is used to cover the salaries for the Furniture Project staff. She said that there is a correction on the page with questions 12-14 because the expense total should be $8,300 instead of $7,500. She said the answer to #13 should read "... dollars have been expended." She said she realized that this is the fourth year that they are asking for CDBG funding, and noted that the project has always been locally owned and supported. She said it is very difficult to find other funding sources because the project doesn't fit in a specific grant niche. Angie described what the Furniture Project does and who benefits from it. She said the furniture recipients are referred by local human service agencies, and the furniture fills an immediate need. She recounted how Heartland Express brought a semi-truck load of furniture from a motel, and how eight families came to help unload the truck and get furniture. She said she is afraid that the project will not exist without some sort of funding. Renquist asked why the request was for 8800 more than last year. Kinkead said the individual in charge of the project is not getting a raise, but that the agency picked up some of the salary portion last year, and since they are losing more of their funding this fiscal year they will not be able to do that. Schmuch asked when they anticipate getting the funds from the Solid Waste Department. Kinkead said she would be writing the letter to the City next week, and the agency should know within a month or two. Stewart asked if the furniture recipients had to be recently homeless, and what that meant. Kinkead said it is for formerly homeless or near homeless people, and they leave that description up to the case worker from each agency that refers the people. Stewart asked what DVlP's total budget was, and where they get most of the money. Kinkead said the overall budget is about $535,000 that comes from local funding from the City, County and United Way. She said that most of the money comes from the Victims of Crime Act funds, and Crime Victim Assistance funds. Stewart asked how much federal money DVIP receives. Kinkead said they received $175,000 last year, but there would be a 29% decrease of that money going into this year. Schmuch said last year a Commission member suggested charging a pick-up fee, and asked if that had been explored. Kinkead said they were charging about $5 to offset the gas costs, but they only collected $35 last year. Gadson asked if Kinkead knew how similar projects across the country were funded. Kinkead said locally. Stewart asked if the salary was for a full-time person. Kinkead said yes, and DVlP pays the health benefits portion. Stewart asked if the staff person had worked with DVlP before. Kinkead said that the person, Ed, is currently in the position temporarily, and he has been a long-time volunteer Housing and Community Development Commission February 18, 1998 Page 3 with DVIP, doing a lot of maintenance around the shelter. Stewart asked if DVIP had spent all the money from last year. Kinkead said yes. Stewart asked if DVIP had completed the regulatory compliance from last year. Long said yes. Schmuch asked what the project was doing for a van. Kinkead said they still had the 1990 white van with about 150,000 miles on it. Angie said the van was impractical because it could only hold one load of furniture at a time, so if they have multiple pick-ups scheduled for one day a lot of time is spent on the road. Stewart asked how many volunteers the project had. Angie said that they rely mostly on community service volunteers, who are mostly students, and it is difficult to get volunteers during the summer months. Kinkead said that they use volunteers from Hope House, who need to complete community service projects, and Ed has a few volunteers of his own. Angie said that schools and churches will often call and send volunteers to help deliver the furniture to recipients, which the project does not do often. Hoover Elementary School (p. 58) Deb Scott-Miller, the consultant for Grant Wood AEA-10, and she said that Hoover Elementary serves the two elementary autism programs for Iowa City schools. She said they are asking for funds to make the Hoover after-school program accessible to the autistic students by providing one-on-one assistance to the 12 students in the program on a rotating basis. She said that they have tried to integrate the autistic students into the after-school program to serve their recreational and social communication needs, and at this point the students need more structure and assistance than the current program can provide. She said that she and the rest of the autism teaching team would train the associates for the after-school program, and they would be in charge of behavioral planning for the students and progress reports. She said the Hoover school community, including the school principal, the PTA and parents of the autistic students, are excited about the proposal and the program. Schmuch asked if one child would be integrated at a time. Scott-Miller said yes. Schmuch asked if any of the children were living in group homes, or were they with their parents. Scott-Miller said four of the students live in group homes, and they are in fifth and sixth grades. She said the rest of the students live at home. Stewart asked if any of the families were over 100% median income. Scott-Miller said no. Stewart asked how the after-school program would work. Scott-Miller said the associate would be there to modify the recreational activities and behavior, and assist with communication. Stewart asked if volunteers helped with the program. Scott-Miller said that paid staff work with the program. Stewart asked if the program received other funds. Scott-Miller said no. Stewart asked what the cost per student for the program was. Scott-Miller said the current cost is $120 per student. She said that they have given scholarships to students in the past so they could participate and not have to pay the fee, but they need the extra support from the associate to participate. Kuhlmann asked if there was any funding from the Department of Human Services or through the ARC agency. Scott-Miller said there was some initial, periodic funding for in- home workers, but they have not been able to have the after-school program consistently funded. Linda Severson asked what the kids would be doing after school if they did not participate in the program. Scott-Miller said that one students is in day care at St. Mark's, but the rest go home or to the group home. Severson noted that there are County dollars available for special day care needs, and asked if Hoover had accessed that. Scott-Miller Housing and Community Development Commission February 18, 1998 Page 4 said it had been for one student because he goes to St. Mark's and has a one-to-one associate there. She said she was not sure if those funds had been requested for the other students. Severson said that if the children are eligible, the county might help fund the program on an individual basis. She asked if there were one-to-one relationships in the classroom. Scott-Miller said that there are five students to a classroom with a teacher and an associate. Severson suggested approaching the County about funding for the program. Elderly Services Agency (p. 172) Jean Mann said the proposal is for a Housing Modifications Program for persons 62 years and older or who have a disability. She said that they had 54 households in the program last year, and 50 of those were low-income. She said that 20 of that 50 were poverty-level households. She said that they spent $29,400 last year, and they are requesting $30,000 this year. She said the repairs and modifications that they worked on last year are all geared toward the agency's mission of keeping people safely in their homes. She said this serves the CITY STEPS program by maintaining the existing housing stock, and the wishes of older people who want to stay in their homes as long as they can. She said the largest number of maintenance projects were for plumbing needs and modifications. She said they also do electrical work, some carpentry and skilled repairs for household disability-related equipment. She said that those types of accommodations are difficult for people with fixed and limited incomes to afford. She said the program is very selective, meaning that they concentrate on helping those with the greatest need. She said last year they had nine large jobs including two bathroom remodelings, a roof replacement on a mobile home and moved washers and dryers from the basement to the first floor in two homes. She said those large jobs cost an average of $1,400. She said the other 45 households cost an average of $275. She said they paid a construction worker $2,500 to oversee the work and make sure it met the necessary codes and done properly. She said they spent $2,200 on program administrative costs. Mann said that in 1996 AARP did a study and found at 83 percent of older people want to stay in their homes, and the largest factor moving them out was that they cannot afford the necessary modifications and repairs. She said that 72% of the served people were women living alone and 89% were disabled. She said the program's goals are to service 60 local homes, identify 20 local approved contractors, sign another contract with a construction worker to oversee the projects and complete four to eight large projects. She said there are currently 915 clients enrolled in all their programs, with 13§ at the poverty level and 600 at low-income status. She said the combination of work on the house and case management is what keeps the people in their homes. Schmuch asked Mann to describe ESA's relationships with Iowa City's Housing Rehab program. Mann said it is a close relationship, and she is dependent on them to train them. She said that Housing Rehab has so many large jobs. She said ESA does the small projects, and anything that falls under Housing Rehab's domain is given to them. She said their services do not conflict, they compliment each other. Cilek asked how people know to come to ESA. Mann said that they advertise in the water bill and through other brochures. She said their case management team refers potential clients. Stewart asked if the program uses volunteers. Mann said they use volunteers anytime they can get them. She said last year some mechanical contractors volunteered to check furnaces, and there are agency volunteers that visit people and tell them about the program. Gadson asked about diversity Housing and Community Development Commission February 18, 1998 Page 5 in the program, Mann said it was difficult to get people of color to apply. Mann said it was not difficult to get them to apply, there just are not many in the area. She said the agency had a list from the census of almost every person of color in the area, and she makes sure that they have information and are contacted about the program. Mann noted that people of color represent less than one percent of the Johnson County population, and the number of people of color (six out of 54) that participate in ESA's programs is far over that. Schmuch asked how landlords are involved. Mann said they have to get the landlord's permission to do the modifications. She said that when individuals call her requesting modification work, she tells them to first call their landlord, explain the program and ask the landlord's permission to make the modifications. She said they have not had any problems with that. Stewart asked if the figure for the City of Iowa City Aid to Agencies was included in the total of private funds. Mann said yes, and she put it there because it is not the money from the Commission. Stewart asked if there was any other funds that the group raised. Mann said yes. Stewart asked why it was not included. Mann said she did not think it was necessary, because these are discretionary funds that could be placed anywhere. Stewart asked Mann to submit a copy of the total budget for this project. Mann said she would. Cilek asked if ESA spends more than $30,000 for this project. Mann said it might be more than that because they do projects for people in the county, but the $30,000 requested would be used for houses in Iowa City. Stewart asked Mann if the program had complied with the funding regulations last year. Mann said yes. City of Iowa City - Rehab (p. 163) Pam Barnes and David Powers represented the Housing Rehab Program. Barnes said that Iowa City has had a Housing Rehab program since 1977. She said the program has evolved into offering loans and conditional occupancy loans, and the goal of the program is to help people stay safely in their single-family owner-occupied homes who are low to moderate- income. She said the program helps people make their homes barrier and hazard-free, maintain the current housing stock and helps with neighborhood revitalization. She said that five different programs are offered through the City. Powers said the largest, meaning the most time consuming and most expensive, program is the comprehensive rehab program. He said they go in and evaluate the entire house. He said the repair program only addresses the outside of the home. The mobile home repair program addresses life safety issues with furnaces and plumbing. He said emergency repair is more flexible, and the waiting list for that program turns over more quickly. Barnes said there are currently 41 people on the waiting list. Powers showed an overhead transparency for the programs in the last four years, and said they cover the entire City. Cilek asked if the program just targeted single-family homes. Barnes said yes. She said they look at the applicant's gross income and the applicant has to have equitable title to the home, have a single-family owner-occupied home and be in the low to moderate income level. Kuhlmann asked if the program had any budget limitations. Barnes said yes, what the Commission is seeing is a lump sum budget, but they actually pull that out and what is shown on the budget breakdown shows up in the monthly report. She said they can only do projects as long as they have funding. Housing and Community Development Commission February 18, 1998 Page 6 Schmuch asked how they arrived at the figure for the mobile home program. Barnes said they added the figures for the project delivery, program administration and the cost of the mobile home repairs for the grant. Stewart asked if CDBG funds were considered a local match. Barnes said no, the City will provide other funds for that. Head said the match funds are in the City general fund, so they are on a separate budget. Stewart asked if the program used volunteers. Powers said rarely because of the specialized nature of the work. He said that the homeowners can do some things for themselves, like cleaning or painting. Barnes said the only other financial resource would be front-end bank money, and the balance would come from CDBG, depending on the individual's income. She said that Housing Rehab projects often use materials from the Salvage Barn, so they only have to pay for labor in those instances. Cilek asked if all the loans the Rehab Program gives get repaid, and if they had received a lot of funds from that. Barnes said as the loans are paid off, that money becomes program income. She said there is a large loan portfolio for the City. Nasby said those funds go back to the general CDBG budget, not directly to Housing Rehab. United Action for Youth (p. 146) Jim Swaim, the program director, said the program is requesting funds to help resurface the parking lot next to the Youth Center. He said the lot was originally damaged in the summer of 1993 and has progressively gotten worse. He said they received emergency funds to help repair some of the damage, but they did not resurface the parking lot and the repairs were only temporary. He said he spoke with a contractor, and he said it would cost about $1,000 to repair that specific area of the lot. He said that when they purchased the Youth Center at 410 Iowa Avenue, it was owned by the State Historical Society and was not required to meet City zoning requirements, and they thought the parking lot met all the City zoning requirements. He said the lot is 11 inches narrower than the zoning requirements for a two-way parking lot, and explained the design of the lot that allowed them to meet the requirements. He said to expand the parking lot the required 11 inches, they would take one foot of the two feet of greenspace next to the 410 house, and would allow for parking lot expansion for the 422 Iowa Avenue property. Stewart asked if Swaim had any bids for this work. Swaim said he got a preliminary bid from John Roffman, who helped design the Youth Center. He said if they were awarded the funds they would publicly rebid the project. He said they would invite volunteer participation from the contractors, but they would not require it. Stewart asked if Swaim had attempted to secure other funding. Swaim said they raised 8200 in private funds and applied for AmeriCorps assistance for another project on the facility. Cilek asked if the rest of the parking lot was in bad shape. Swaim said the last .time the asphalt part of the lot was resurfaced was 1984, and needs to be repaired anyway, but the one spot is the only place is in really bad shape. He said that the concrete portions of the lot are doing well. Schmuch asked if resurfacing the lot would add parking spaces. Swaim said maybe one official space, and it would allow the Center to paint the markings for the spaces so everyone would park east-west. Renquist noted that it would help the handicapped parking space because it would be level between the space and the building instead of being on a hill like it is now. Moraski asked what the square footage that they wanted to resurface was. Swaim said he did not know, but he could get that information if the Commission needed. Moraski asked how many spaces the lot currently held. Swaim said it would Housing and Community Development Commission February 18, 1998 Page 7 resurface for about 15 spaces. He noted that they just implemented the project to install the security lights that CDBG funded last year, and thanked the Commission for the funds. Stewart asked if the program had compiled with regulations. Long said yes. Neighborhood Centers of Johnson County (p. 129) Brian Loring said they have added a large number of daycare spaces, which has forced other programs to use smaller rooms. He said they would like to reconfigure some of the existing space so it better serves everyone. He said there are some fire code issues and some doors and ceilings that need to be replaced. He said they currently have space for 70 kids in daycare programs at both sites, and two years ago they only had space for 12 kids. Stewart asked what the program's total budget was and where most of it came from. Loring said the budget is $990,000, and it is mostly grant money, including a base grant from the City. He said their Board designated some money to repair the library from the fundraising money, and this proposal would also help the library. Stewart asked if the program would use volunteers for this project. Loring said no. Schmuch asked if volunteers helped with child care. Loring said yes, they try to keep a core of between 60-90 volunteers for all the programs. He said if there was more space, they could possibly add an after-school day care program. Severson quoted the number of program volunteer hours in 1997 as a value of $102,000 and the number of volunteer hours was 8,100. Stewart asked Long if the City would tell them if a project was not in compliance last year. Long said yes. Evert Conner Rights and Resources Center for Independent Living(p. 265) Ethel Madison, Director of the Center, said the program works with disabled people, and lately they have been doing some work in the workplace. She said they found that many qualified, educated people with disabilities are not working, so they are requesting funds to put together a task force with business people, consumers, etc. to find out why these people are not working, and then implement a training program for the people with disabilities. She noted that in the CITY STEPS plan, employment training was a high priority. Schmuch asked if they were focusing on specific physical disabilities. Madison said they would focus on any type of disability, and they are focused on the skills, education level and training the person has instead of they type of disability. Gadson asked if the Center had considered any other ways to implement the study, such as a program through the University. Madison said no. Severson asked if the Center had done a literature search or checked with the University to see if someone wanted to take this on as a master's project or thesis. Madison said they have a graduate student doing a project with them now, but they have not proposed the study to anyone. She said that the Vocational Rehab department places people based on availability, not what the individual is qualified for. She said the Center feels that if a person has a degree in business, they should be working in business. Severson asked if they had done local research on people with degrees, both with and without disabilities, who are either unemployed or underemployed. Madison said their research so far has just been word of mouth. Schmuch asked what the interpreter was for. Madison said that there is a deaf person that could be part of the task force, and an interpreter is needed to communicate with them. Housing and Community Development Commission February 18, 1998 Page 8 Madison said when they were putting together the six-month program, a number of overqualified people came to them for work. She said a task force worked well for that program, and so she thought that it would also work for this issue. Renquist asked where the funding for the unskilled workers task force came from. Madison said from the State Vocational Rehab. Moraski asked if the end result of this proposal would be actual job placement. Madison said from the task force findings, she would like to put a training program together to help these skilled people with job placement. She said she hoped the end result would be employment, but not placement in jobs that are carved out for them. Gadson asked if this would overlap with the University's Student Disabilities Services Program. Madison said she did think that anybody locally was addressing this issue. She said that they know they have a wonderful tool for training if they could figure out the problem for these people. Emergency Housing Project (p. 117) Julia Rembert, director of the project, said they are requesting funds for the Housing Project. She said they are the only general shelter in Iowa City. She said they can serve up to 29 people each night, and they have six bedrooms in the three-floor house. She said that the cooling and heating system needs to be replaced because it costs a lot of money to run, and cooling with a window air conditioning unit in each room does not help the population using the shelter because they tend to have more health problems and need better air flow. She said it is also impossible to regulate the shelter's warmth or coolness from top to bottom. She said the second project is to replace some unsafe stairs and the basement floor tiling. She said she understood that there are limited funds. Schmuch asked if the proposed projects were prioritized as to what would be done first if they received partial funding. Rembert said the cooling system is the first priority because cooling the shelter is more difficult and than heating it. Cilek asked if the heating was radiator or forced air. Rembert said it was radiator, and the proposal is to go to a forced air system for cooling. Cilek asked if that would spread more communicable diseases. Kuhlmann said it would not because there are filters in a new system. She noted that the estimated costs for each project come from bids they have received thus far. She noted that is may be more cost-effective to install the heating and cooling systems at the same time. Cilek asked how large was the house in square feet. Rembert said the house is three stories high, and while she did not have the exact number of square feet, she said that anyone is welcome to tour the house. Schmuch suggested moving the City of Iowa City - First Home project scheduled at 9:45 p.m. up because the presentations were ahead of schedule. The Commission agreed. City of Iowa City - First Home (p. 151) Steve Long said he is reapplying for funds for the Downpayment Assistance Program for first-time homebuyers or someone that has not owned a home in three years. He said based on the success of a program two years ago and the Community Housing Forum recommendation of the program, the City decided to reapply for funds. He said the request is for $50,000 to provide up to $3,000 in downpayment assistance for at least 16 low- income households. He said based on the previous program the City averaged $2,466 per household, so the money was stretched further than expected. He said with the previous funds of $45,000 they helped 19 low-income households. He said some interesting Housing and Community Development Commission February 18, 1998 Page 9 statistics that came out of this program were that the average household income was $24,430, which is 65% of the median income. He said the average mortgage amount was $63,821 and the average house price was $71,558. He said it took a few months for the program to get going, but he has had dozens of calls from lenders about the program since it has ended. He said the program leverages at least $1.3 million because it is a small investment and the mortgage is used as leverage. Cilek asked how long the program had existed. Long said it has existed two of the last four years. He said the maximum house purchase limit was recently raised to $101,500, so more houses could fit into this category. Long said they rely on the lenders to pass the information about the program along to potential homebuyers. Stewart noted that a lot of participants were white, and Renquist noted that there were a lot of female heads of households. Long said there were a lot of one-person households. Cilek asked if the housing was restricted to an area or was available throughout the City. Long said primarily throughout the City, and some of the lower amounts were condominiums. Gadson asked if there was already a waiting list for FY99. Long said they do not keep one because they do not know if the program will be funded. Stewart said there would be more people eligible now. Head said for a program like this to be successful, it has to have a continuous funding stream. Long said that this program sets up a revolving fund unlike the previous program. House asked how it varies from the State of Iowa Housing Downpayment Assistance Program. Long said it is very similar. Stewart said one could use both up to a certain level if the match is there. Long said the local program would help fill the gap even more. House said he thought this would be giving a person more money than they really needed. Stewart said it could depend on repairs needed for the house, and a person could use all the money. Long said he could get House figures on the number of people that used both local and state funds when they were available. Long said that the State program is a grant, and the City's funds is a loan. Head said the Commission could decide if they wanted the loan terms to be 3% or 1% or no interest. Long said the main focus is to get someone in the home. Gadson asked if this program would work in conjunction with the Iowa City Housing Authority's Tenant to Ownership program. Long said he was not sure about the guidelines, but probably not. Moraski said they have an escrow set up in that program, and Stewart said he did not think they would need downpayment assistance. Head said regarding the application on the Affordable Housing Funding Pool, the City Council decided to direct staff to develop the criteria for that program and bring it back to them in July, so they will withdraw that application until the Council approves the program criteria. He said they may proceed with the program using general funds until the next funding cycle. (The Commission took a break.) Institute for Social and Economic Development Jason Friedman said 14 of his 16 clients said their income was either important or very important to their families. He introduced a few former students/clients who now owned businesses, and said they were available to answer questions. Renquist asked a question about Friedman's Chicago Grill client. Friedman said the current owner of the Chicago Grill is trying to sell the vending cart to his client, who is a low income individual. Friedman said 3¢' Housing and Community Development Commission February 18, 1998 Page 10 the self-employment loan program is something they use for Iowans who are 125% or less of the federal poverty level, so they are helping him apply for a loan to purchase the equipment. He said the loan program has a five-year, 5% interest term. Stewart asked if ISED utilized volunteers. Friedman said yes, through a Business Advisory Council comprised of local business-owners, bank representatives and clients, and VISTA volunteers who are trained as extra staff. Gadson asked how many of Friedman's clients received welfare. Friedman said state-wide, about 60% are either on welfare or are very low-income. He said in Iowa City, 35-40% of their clients are low-income based on HUD guidelines. A previous female ISED student said that she was most impressed with the level of professionalism in the way the course was presented. She said that helped her take her business seriously. A former student that now owns a landscaping business said he really benefited from the one-on-one contact he received through ISED. Friedman said they receive a lot of clients from referrals and do some advertising in newspapers. He said they have placed fliers advertising the class at various well-shopped stores, e.g. the post office, Hy-Vee, etc., and have focused on specific neighborhoods that would target the population they want to work with. Schmuch asked if it was a challenge to get students who fit in the particular income categories. Friedman said it is more of a challenge in Iowa City, and the City funding allows them to work with low to moderate income people. Mayors Youth Employment Program (p. 65) Diane Hagerty showed a video describing the program and Project Wheel. She said Project Wheel started in Chicago in 1990 as a graduate thesis project. She said the intent was to find positive activities for youth as an alternative to gang-type activities. She said that last year 10 people from Cedar Rapids and Iowa City took the required program training, and last summer they had a local Project Wheel. She said that various local agencies funded the exercise equipment that the participants use. She said the program goes for three hours a day, Monday through Friday for six weeks. She said the participants also go on weekly bicycle rides, learn about health and nutrition, how to take care of their bodies and keep daily journals. She said at the end of the six weeks, the participants go on a 60-mile overnight bicycle trip. She said they are hoping to offer the same program to 40 youths this summer, 10 in the morning and 10 in the afternoon for two six-week sessions. She handed out a budget breakdown to Commission members. She said the local extension office put together some games for the kids to do. Schmuch asked about the project's "holism" concept. Hagerty said the concept is that the bicycle is a tool used to help the kids learn how their bodies are interconnected with the community. She said that one reason Iowa City was chosen for the program was because they had already established the bicycle shop where kids learn how to repair bicycles as a pre-employment activity. She said the project has allowed them to expand on what they already had. Moraski asked how participants are chosen. Hagerty said last summer the participants were chosen from a HACAP pool of kids who were in transitional living and some school counselors referred kids to the program. Stewart asked if there was a waiting list for participants. Hagerty said more kids wanted to participate last year than they had room for, but they have not done any advertising for this summer. Renquist asked if both boys and girls participated. Hagerty said that while more boys participated than girls, the program is co-ed. Stewart asked what the racial mix of participants was. Hagerty said it was about 25% of participants had a minority racial background. Schmuch asked when Housing and Community Development Commission February 18, 1998 Page 11 Hagerty would know if the project would receive the other funding they had applied for. Hagerty said they had a lot of community support last year, and could not have had the program without it. Iowa City Housing Authority - TBRA (p. 223) Maggie Grosvenor said that this is the third funding request for this program that the Housing Authority has made, and nothing about the program has changed from the first two proposals. She said this request is for $150,000. Schmuch asked how the Authority determined who would get the assistance. Grosvenor said it is first come-first serve and a waiting list is used with federal preferences. She said that people who opt to participate in the family self-sufficiency program are also given priority. Schmuch asked if there was a group of people that were having trouble getting off the waiting list. Grosvenor said single people would not get assistance unless they are disabled. Uoraski said that this program is also targeting people to get them to become self-sufficient. She noted that 25 people could get assistance through this grant. Iowa City Housing Authority - Tenant to Ownership (p. 213) Grosvenor said that the current federal trend is to get individuals to be self-sufficient, which is what this program is about. She said the funding request for a $100,000 grant would be used to help pay part of the silent second mortgage. She said this would help offer more affordable housing in the community. She said they would like to leverage these funds with State HOME funds, and be able to turn those dollars around and purchase more homes. Cilek asked if the program would allow the Authority to assist people in buying their own homes. Grosvenor said yes. She said they have to secure their first mortgage first, and HUD sets a guideline of 35% of their adjusted income as the limitation to what they can use to secure the first mortgage. She said that some tenants cannot come up with enough money to secure that, so the City would come in with a silent second mortgage on the balance of that loan. She said this would include the downpayment. Grosvenor said that it would be up to the City Council to agree to that high of a silent second mortgage. Cilek asked what the average house cost was. Grosvenor said the lower end was $88,000 and the upper end was $104,000. Cilek said that the program would only help five to 10 people. Moraski asked if those people would be in the first two income categories. Grosvenor said yes. For the same $100,000, Cilek asked how many people could be helped with rental assistance. Grosvenor said that rental assistance is handed out and then it is gone. She said the Tenant to Ownership program is helping the people own their homes, pay their taxes, and she thought it was a better use of the dollar. Cilek said that he would rather give the money to someone to get them out of a homeless situation and have the money be gone. Grosvenor said they would still be helping those people, but this program would be helping to propel people off assistance. Renquist asked if Grosvenor would still accept partial funding. Grosvenor said yes because they are going to take these funds and use them to leverage other funds. Cilek asked if this is a new program. Grosvenor said the initial plan was presented in 1993. Stewart said that until Grosvenor came to the Housing Authority nothing was put into place. Grosvenor said a resale agreement is setup on a 15- Housing and Community Development Commission February 18, 1998 Page 12 year schedule, and they are not giving money to the tenants because they have to pay the loan back. House asked if Grosvenor had any repayment statistics for this program. Grosvenor said no because the program is not locally in place. Grosvenor said there will be an annual review on each tenant to make sure that if their income increases, their mortgage payment would also increase. House asked how much money the tenant would actually put into the house. Grosvenor said $250 of the closing costs. Grosvenor said eight families passed the first hurdle of qualifying for the program. She said that six of them are still in the process, and three of those six have secured their financing packages. Schmuch asked if there would be a replacement for the lost public housing units. Grosvenor said no because HUD has waived that requirement. Stewart noted that most of the time these units are going to the people that currently live in them. Grosvenor noted that it is the City Council's position is to support the Tenant to Ownership program, and they were required to decrease the public housing stock. Schmuch asked if this would be a yearly request for this program. Grosvenor said since the program was so new she did not know. House asked why the second mortgages were interest-free. Stewart said the tenants cannot afford to pay them back with interest, and Grosvenor said it is a benefit. Cilek asked why home-ownership was important when the person is getting public assistance. Renquist said it is an investment for the person. Grosvenor said that she wanted her money to propel the person to self-sufficiency or help them move on from a difficult situation. Public Access Television (p. 135) Cris Randall, the Chairperson for Public Access Television, and Rene Paine, the Director of the organization, presented the proposal. Randall said when the current public library was built, space was designed for PATV. She said it became a non-profit organization seven years ago, and they have been providing in-kind services for the library in exchange for the space. She said that the current space is 1,000 square feet and the library has asked them to move. Randall outlined some of the services that PATV provides to the community. She said their goal is to find a new space to house the organization. She said they are working on a fundraising campaign and need to identify a facility. Schmuch asked what it would mean to be an unequal partner. Randall said the Government Information Channel is bringing some money to the project, and PATV would like to come in to the shared facility with the same amount so they could be equal partners. She said they wanted to be a partner in the building and not a tenant, and if they were not equal partners PATV would have to reduce their services or provide in-kind services. Schmuch asked if-they had any leads on a site. Paine said they have looked at four possibilities, but it is difficult to find a place to purchase within their price range. Cilek asked what PATV offers. Randall said they are providing hands-on training for people in current media technology and giving them the means to use it. She said they also provide workshop training in media literacy. Stewart asked how they came up with the income numbers for the people they serve. Randall said they estimated the number of active users because they do not have any official documentation that shows income levels. Stewart asked if the majority of users were students. Randall said many of the users are both high school and college students. Housing and Community Development Commission February 18, 1998 Page 1 ;3 She said they also accommodate many other youth groups. Stewart asked how they would obtain these income level figures if they received the funding. Paine said they have not kept track of that information, but if they received the money they would survey their users. She said they did not have a way to survey the viewers who also use the services. Cilek asked if they charge fees for their services. Randall said they charge a $50 fee for the production workshop, but that can be returned to the producer if they volunteer to help work on someone else's project. She said there is no cost to check out equipment or use the channel space. OLD BUSINESS: There was none. ADJOURNMENT: MOTION: Stewart moved to adjourn the meeting. Renquist seconded the motion. The motion carried by a vote of 8-0, and the meeting was adjourned at 9:40 p.m. ppdcdbg\mins\hcdc2-18.doc MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION THURSDAY, FEBRUARY 19, 1998 - 6:00 P.M. LOWER LEVEL CLASSROOM - SENIOR CENTER MEMBERS PRESENT: Daniel Cilek, Denita Gadson,. Rick House, Sandy Kuhlmann, Jayne Moraski, Kathleen Renquist, Gretchen Schmuch, Bill Stewart STAFFPRESENT: Maurice Head, Steve Long, Steve Nasby, Traci Howard OTHERS PRESENT: Robert Burns, Larry Mazzotta, Maryann Dennis, Charles Eastham, Kevin Hanick, James Mulherin, Theresa Kopatich, AI Axeen, Paul Heath, Bob Knotek, Alex Ballantyne, Tania Pryputniewicz, Laura Jennish, Michael Sinclair, Norma Sinclair, Liz Swenson, Bob Jackson, Lynette Freese, John Boyne, Laura Hill CALL TO ORDER: Chairperson Schmuch called the meeting to order at 6:05 p.m. PUBLIC/MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA: Long passed out the budget amendment from Elderly Services Agency that the Commission had requested on Wednesday. He noted that they changed their private donations to $4,095 and provided a detailed budget on the second page. Long also passed out a memo from the City Clerk regarding the criminal record question on Commission applications and its confidentiality. Cilek asked why Maggie Grosvenor from the Iowa City Housing Authority was asking for a grant instead of a loan. Long said that the Commission could ask her at the Feb. 26 meeting. REVIEW OF THE FY99 APPLICATIONS FOR CDBG/HOME FUNDING: Iowa City IHA Senior Housing (p. 229) Robert Burns said his project, Walden Hills Senior Housing, is affordable rental housing for elderly and/or persons with disabilities. He said the limited partnership, which is the applicant, has committed $233,344 as project-based rental assistance from the partners' own equity funds. He said the rental assistance would be available to elderly and/or persons with disabilities with incomes between 0 and 50% of the median income. He said for the limited partnership to be eligible for a $700,000 State HOME loan to construct the housing; IDED requires $1 of City HOME funds for every $3 of State HOME funds. He said IDED requires City HOME funds be used directly on project development. He said he is requesting $233,344 for purchase of the project site, and ownership of the site would be retained by the City of Iowa City in a land trust. He said the City would enter into a long-term lease with the limited partnership for the purpose of constructing and operating 30 apartments for elderly and/or persons with disabilities. He said IDED has approved this use for the 3:1 match. He said the affordability period would be 20 years under the HOME program and 30 years under the federal low income housing tax credit program. Burns said the proposal meets the City STEPS plan because rental assistance is the most Housing and Community Development Commission February 19, 1998 Page 2 important need identified by low-income persons. He said the priority need level for elderly housing multi-family units is high for 0-30% of median income and medium for 31-50% of median income. He noted that all accessibility needs are high. He said the additional need is documented on a waiting list of Citizen Building Apartments, and it has a similar resident profile. He said they have a total of 53 tenant applications submitted as of Feb. 19, 1998, 33 of which are disabled persons. He said that since the City would own the site, there would be no principal repayment, and the lease would be paid in the amount of 1% of the purchase price, equal to $2,334 per year. He said the amortization period is not applicable because the City would own the site, and the term of the initial lease would be 30 years and renewable. Burns noted the other listed financial resources available to build the housing. He said the zoning has already been approved by the City Council for this initial phase and three more phases. He said the minimum assistance would be awarded by IFA and IDED to keep rents at Fair Market Rent. The City HOME funds are required for State HOME funds, and he noted the eight other financing sources. Burns said the proposed rents are at Fair Market Rent, rental assistance would be available for all apartments and they have targeted incomes to that two-thirds of the units will be for residents with incomes of 0-30% of the median income and the other third will be for tenants with 30-50% of median income. He said the cost/benefit to the City is that over a 30-year affordability period for 30 apartments, it ends up being $259 per year per resident. He said the City also receives a lease income of $2,334 per year. Burns said the project's key elements are: project-based rental assistance, city ownership of land in trust, new construction of 30 apartments, Fair Market Rent, targeted residents are elderly and/or persons with disabilities and residents with 0-50% of median income will be served. He said his office is located in Iowa City, and he has 559 apartments throughout Iowa, including the Citizen Building Apartments in Iowa City. Schmuch said that Burn's application in the packet is for tenant-based rental assistance and security deposit assistance, and what he presented was a proposal to purchase property using the same amount of funds. Burns said the proposal requests that the Commission reassign the funds for the site purchase in lieu of tenant-based rental assistance. He said the site would remain in the ownership of the City in a land trust, and the tenants would not lose the rental assistance because the partnership will provide the tenant-based rental assistance from their own equity funds. He said the funds would be used for project-based rental assistance instead. Stewart asked what the total project would cost. Burns said $2,502,889 with an average cost of $83,429 per unit. He said they have $233,000 in the project for project-based rental assistance per unit. He said this has been approved by IDED as an eligible use for the 3:1 match. Head said the City has not committed to owning the land or participating in the project at this point. Cilek asked where the property would be located. Burns said that the project site, lot 53, is located near Highway 218 and Rohret Road. He said that the lot is already zoned for four phases of 30 units. He said the new neighborhood in this area is being developed to incorporate housing for mixed income levels. He said the Phase I land purchase price is $250,000. Burns said the land trust idea has been used in Iowa City, and the City retains long- term ownership. Stewart asked if Burns would buy the property and then deed it to the City. Burns said he was not sure, but he thought the land could go directly to the city. Nasby asked if lot 53 was just for Phase I. Burns said it is all the land for Phases I-IV. Nasby asked how much of the land tract is for Phase I. Burns said that Phase I is the first building, and said a site plan is included in the application. He said they are flexible in designating which building is Phase I, but they are thinking that it will be the building closest to Shannon Drive and Housing and Community Development Commission February 19, 1998 Page 3 Rohret Road. He said they have not defined how much property would go with each building. Cilek asked how long the four phases would take to complete. Burns said one phase per year. Cilek asked if Burns would be coming back to ask for more funding for the other phases. Burns said that is not his only funding option, but he could do that. Cilek asked if the project hinged on getting the funds. Burns said absolutely, that if they did not receive the City funds the project would not go through. Riverview Place Apartments Limited Partnership (p. 241) Larry Mazzotta said he is with Farnum Group and the proposal is for an affordable senior housing project in Iowa City. The proposed project is 72 units for senior citizens, broken down into 24 two-bedroom units and 48 one-bedroom units. He said that 40% of the units would be set aside for very low-income tenants and 60% for other low-income tenants. He said the total project cost would be $5.3 million, averaging about $70,000 per unit. He said the site is located on Taft Speedway, just off Dubuque Street on the left heading north, right across the street from the church. He said the private financing has been committed. Cilek asked what type of loan Mazzotta is requesting. Mazzotta said a pay back loan with a 15- 18 year amortization period because they have done that in past HOME loans. Stewart asked what interest rate they are looking for. Mazzotta said they figured the proforma at 1% because that is what they have typically done on other projects. He noted that at the time the application was submitted, they did not have the current Fair Market Rent rate calculations, and he has not re-figured the proforma yet, but he thought the new figures would not affect the project's status. Stewart asked, what was meant that the project was not targeted toward tenants qualifying for Section 8 rental assistance on the second page. Mazzotta said they will definitely accept tenants that qualify for Section 8 housing, but they are not looking to certify the entire building for Section 8 purposes. Moraski asked what percentage of the units would be set-aside for tenants with specific low- income levels. Mazzotta said that 100 percent of the units would be set aside for low to moderate income level tenants, and 40% of those would be set aside for tenants below 50% of median income. He said the elevations included in the application packet are standard elevations used for base architecture. He said that what they will end up with will be a function of costs, and he is nervous about Iowa City costs being very high. He said they are still within their budget in the preliminary estimates and does not think they will go over that, but the project may have to be modified based on costs. Moraski asked about Mazzotta's statement in the application giving "serious consideration" to selling the units after the period of compliance. Mazzotta said their regular compliance period is 30 years. He said if the sale were to be a desirable option the compliance period could be completed in 15 years, and the project would either be sold as individual units to tenants or to a non-profit or charitable group. He said that Section 42 provides a formula for how that is sold, and the return on investment is fairly modest. Greater Iowa City Housing Fellowship (p. 186) Maryann Dennis, program administrator, and Board members Kevin Hanick and Charlie Eastham presented the proposal. Dennis said the request is for a $427,040 loan to acquire and rehab 14 units of affordable rental housing. She said GICHF is a Community Housing Development Organization, and is the only program in the area incorporated specifically to provide permanent, affordable housing. She said GICHF has a clear mission, well-defined long- term goals, a good staff and an active Board. She said the request fits into GICHF's mission of increasing access to availability of affordable housing in Johnson County. She said the request Housing and Community Development Commission February 19, 1998 Page 4 addresses several of the housing needs listed in City STEPS and some of the needs in the business they have been doing. She said by the end of this year, they will have a portfolio of 66 rental units, and they maintain a constant applicant pool of 60-70 households. She said the organization housed 106 people, including 67 children in 1997. She said all the tenants have low incomes, 79% of the heads of households are employed and single mothers head 87% of the households. She said GICHF has a good track record, and they can complete the project in the proposed time line. She noted that the project leverages an additional $350,000 in public funds and over $484,000 in private financing. Hanick said they are mainly looking for single-family properties, especially ones with two to three bedrooms that are in neighborhoods suitable for children, close to schools, close to public transportation and close to work sources. He said they are buying lower priced homes, and are looking for those that need substantial rehab. He said that they would like to help to bring back neglected houses and help conserve neighborhoods. He said they would like to have a widespread distribution of properties, and are branched in the north and east sides and when possible the west side. Eastham said this project would add 14 housing units that would be affordable for at least a 40- year period. He said the proposed rents for a two-bedroom unit are $437 per month plus a standard utility allowance, for a three-bedroom unit are $593 per month plus a standard utility allowance and for a four-bedroom unit $807 per month plus a standard utility allowance. He said they designed the financing for the project to make the units affordable without rental assistance. He said the rental costs for the two-bedroom units were $50 under the Fair Market Rent and the three-bedroom units were $90 less than the Fair Market Rent. He said they have designed the long-term financing so that the rent increases per year are less than 1% after year 13, and the rents will increase about 2% per year for the first 12 years. He said they reduced their developer fee to 2.5% to keep the overall costs down, and the finances also provide for $21,605 per year in loan repayments to the City starting in two years. He said with those figures GICHF will have repaid over $160,000 in loans to the City over the next five years. Stewart asked if the loan interest was 1%. Eastham said 3%. Cilek asked what developer fee was involved in purchasing a house. Eastham said costs include managing the rehabilitation and paying the administration. Stewart asked if the program had a lot of volunteers. Dennis said once the houses are in service as rental units, they utilize volunteers from the Johnson County Volunteer Action Center and community service volunteers for various projects. She said in the last year-and-a-half they have not paid anyone to paint a vacant unit, and most of the paint has been donated. Eastham said the volunteer labor helps to keep the operating costs down. Schmuch asked about the property tax fluctuations between years two and three of the project. Eastham said that the property taxes in years one and two represent the payments they have to make at the usual tax rate until the property tax exemption begins in year three. He said they calculated the property taxes in year three as one-fourth of the full property tax value. Cilek asked how long it would take to have the project completed if they received the loan. Dennis said the funding agreement is a year-and-a-half, and she is confident that they will be able to get 14 units in one year. Eastham said the units would be in service within 18 months. Torus Precision Optics (p. 21) James Mulherin, President and CEO of the company, said that Torus manufactures telescopes for research and educational purposes in astronomy. He said they currently employ 10 people at their 2,500 square foot shop on the south side of Iowa City. He said the request is for a low- interest loan to help with their expansion plan. He said over the last two years, most of the Housing and Community Development Commission February 19, 1998 Page 5 company profits have been invested in developing robotic telescope systems for education and research. He said they delivered three of these systems in 1997, and they were very well received. So far this year, they have orders for seven more of the systems, which represents Torus' total production capacity for the year. He said they would like to move to a larger production facility to be able to meet all the orders and requests, add some equipment to both the optical and machine shops and hire personnel to work in both shops. He said Torus will provide most of the on-the-job training, and the current starting wage is $8 per hour. He said after 60 days of employment, new employees are eligible to join the company health program, and from there on wages will be commensurate with experience and performance. He said the requested loan will cover the equipment costs, and the company will pay for the move to a larger facility. He said the expansion will add six employees almost immediately, and they plan to add several employees the rest of the year as they sign on more contracts and gain a stronger foothold in the market. He said he thought Torus could need 12 additional employees this next year. Stewart asked what kind of loan term Mulherin wanted. Mulherin said they would like to have a six-month to one-year grace period and a repayment period of 7-10 years. Cilek asked how long Mulherin had been in business. Mulherin said since 1992. Stewart asked if Mulherin anticipated relocating to another Iowa City location. Mulherin said yes, they are talking to Southgate Development about constructing the building on Stevens Drive, and the CDBG loan would be tied up in new equipment. Stewart asked if Mulherin would be able to get the other funds. Mulherin said they are currently maxed out at the bank, but once their cash flow comes up to the expected level based on the contracts they are taking on more credit will open up. He said they just needed a little help to get the new equipment to help fill the orders. Schmuch said on question #10, the incomes are broken down totaling 35 new employees. Mulherin said that they are projecting to have 20-24 total employees at the end of the year. Schmuch asked how long the full-time jobs would last. Mulherin said most of Torus' employees have been there over two years. Schmuch asked if Mulherin could still do what he needed to with partial funding. Mulherin said they prefer to buy CNC equipment because it is the most efficient, but it is also the most expensive. He said they could buy manual equipment for half the cost of the CNC equipment. He said the manual equipment would increase the capacity, but not as much as the CNC equipment would, and it would have an impact on how many people he would be able to hire. Gadson asked about job training. Mulherin said that most of the training is on-the-job, so training for either equipment type would not be an issue. He said there are two courses through Kirkwood Community College in machinist technology that some of the employees take. Stewart asked if they would buy or lease the building. Mulherin said they may work in the option to buy, but they don't have the quote on the lease at this point. Long asked who purchases the telescopes. Mulherin said mostly universities, but they are also breaking into the aerospace market where the telescopes are used to track satellites. Successful Living (p. 78) Theresa Kopatich said that the Emergency Housing Project has helped to pilot the transitional housing program by providing support services over the past two years. She said Successful Living was established due to the program growth and the fact that there was the need to establish the program on an ongoing basis. She said Successful Living is unique for this area because it provides both affordable housing and support services for single low-income persons who are homeless, and could be dealing with substance abuse or a mental/physical disability. Housing and Community Development Commission February 19, 1998 Page 6 She said Successful Living has developed a three-year plan, including the current SRO units, the addition of efficiencies and some job training, and at the end of the three years, Successful Living plans to be self-sufficient in funding through approval for DHS funds and working under contract with other Iowa City agencies. She said they also hope to begin two small businesses in 1998, and the income generated from those would be able to go back into the program. Schmuch asked if this was part of the Early Bird program. Kopatich said it is a continuation and an expansion because they found that providing on-site support works better in breaking the homelessness cycle. Schmuch asked when they would find out about the DHS funding. Kopatich said that she will attend the Johnson County Board of Supervisors meeting on Tuesday, Feb. 24, and that will finalize the funding. Gadson asked about the private grant and why it was not included. Kopatich said she applied for $10,000 and was told that she received funding, but does not know how much. Schmuch asked how far the $11,000 in requested funds would go toward a salary. Kopatich said the program's total salaries are $50,000, which pays for case workers, a substance abuse counselor and the program director, so the funding would pay for about one-third of the salaries. Stewart asked if Kopatich had a total budget. Kopatich said the total budget for the first year is $85,000, and she passed out a detailed budget, program policies and rules and program hiring procedures. Schmuch asked how many of the program participants stay in the Iowa City area. Kopatich said about 75%, and the program has a computer data system and uses exit interviews to help track participants once they leave the program. Gadson asked about the hours designated for case management. Kopatich said that currently, 20 hours per week are allocated for case management, and if they expanded they would like to dedicate 60 hours per week to case management. Stewart asked what the program's income was. Kopatich passed out a sheet with the program's projected income, showing what they have applied and received for so far. Stewart asked if many volunteers participated in the program. Kopatich said they utilized volunteers, like churches providing worship services and working on other group projects. She said that almost all the program participants are in some sort of crisis situation, so volunteers are not utilized for one-on-one situations. Cilek asked what the connection was between Successful Living and D&K Properties. Kopatich said Successful Living is property management for D&K, who started the program by buying rooming houses and renting rooms to homeless people. She said D&K has combined with Successful Living, so D&K owns the properties and Successful Living provides the support services and job training, and helps to manage the houses. Schmuch asked if Successful Living was planning to expand their services to help people in other settings. Kopatich said they intend to expand into the Coralville area and focus on the houses that they operate to provide housing and support services as one piece. Cilek asked about the program's occupancy. Kopatich said there is a current waiting list of 20 people, and the average stay of a person in the program is about eight months. Housing and Community Development Commission February 19, 1998 Page 7 Second Steps (p. 49) AI Axeen said that HACAP is a community action program that started in the 1960's, and it has grown into a six-county agency. He said the agency runs about 40 programs in Johnson County and operates on a $14 million budget. He said the funding amount requested is for assistance to pay for a family support worker for the Broadway transitional housing units. He said the Broadway units provide the housing and the family support work, and the family support worker is designed to help families find their strengths and teach them social and budgeting skills. He noted that this year's request is about half that of last years and he thought that the program is on it's way to becoming self-sufficient. Schmuch asked if they had heard anything about the United Way funding request. Axeen said they applied for the same amount funds for the same program as they applied for CDBG funds, so if they receive United Way funds, they will roll back the City funding request. Kuhlmann said that United Way is also holding their allocation hearings tonight. Schmuch asked about the program waiting list. Axeen said that is for a six-county area. He said the 40 under the three- bedroom category are the waiting list for Broadway because HUD regulations demand a certain family size be housed in the three-bedroom units. He said that tenants are charged 30% of their generated income for rent. Stewart asked if the program utilized any volunteers. Axeen said it is difficult to do that because dealing with families means dealing with disclosure laws. He said that a local Girl Scout troop baby-sits for the children during the parent meetings, and sometimes they get volunteers to paint the units. Schmuch asked how long families were staying in the units. Axeen said the maximum allowed stay is two years, but that can be waived for certain reasons, like a family wanting to stay so their kids could finish the school year. He said they stay an average of 12-13 months. He said it is intense because they have to work or go to school and work on their family issues. Schmuch asked if that was tied to their FIP contract. Axeen said it is not, but the case management program brings the various community agencies together to prevent duplication of services. Kuhlmann asked about the kids participating in Project Wheel last summer. Axeen said they had nine kids start the program and about five or six went through the whole thing. He said they will try to work with the kids ages 5-10 this summer. Kuhlmann asked if there were places for on-site activities. Axeen said they have classrooms at Broadway for that and Head Start activities. He said last year they hired two Broadway residents to help with some of the programs and activities. Second Steps II (p. 205) Axeen said that one of their goals last year was to develop and nurture better community relations, and see what they could provide to the Community. He said that they secured 55% of the funding for the neighborhood center (at Broadway) playground from the community. He said they also raised funds for a Head Start classroom at Pheasant Ridge that provided half-day daycare to the children that lived there. He said they also collaborated with other agencies in grant writing to get some extra counselors to Johnson County for family development. He said that this project is to add more units to the transitional housing program. He said the Iowa City Housing Authority approached him about adding units the same way they did for the Broadway project. He said the request is for the downpayment and transaction costs associated with two four-plexes on Muscatine Avenue in Iowa City. He said he thought this would be a good compliment to what they are currently doing in transitional housing, and according to the six-county waiting list, the greatest need is for two-bedroom units for single parents with one or Housing and Community Development Commission February 19, 1998 Page 8 two children. Stewart asked if the four-plexes were currently rented. Axeen said they are currently rented to tenants with vouchers. Stewart asked what they would do with those tenants. Axeen said that anybody in the units had the option to stay there as long as they wanted to under the existing rents. Stewart asked why Axeen was asking for a grant and not a loan. Axeen said because it was for the downpayment. Stewart asked how Axeen figured the four-plex purchase price. Axeen said that they would use the appraised value, and that they were close to it now. He noted that the loan payments are figured it at a seven percent interest rate. Schmuch asked if the four-plexes were in good shape. Axeen said yes, the roofs have been done recently and new siding was put on. He said they are located east of Ist Avenue in a good employment location, close to public transportation and close to a school. He said there is a good-sized back yard for the four-plexes. Schmuch asked if Axeen knew how many current tenants would be interested in staying in the four-plexes. Axeen said he was not sure. He said that under HUD rules the current tenant has the right of first refusal for the first 45 days. After that period anyone has the option to purchase the buildings, and HACAP will negotiate for the units then. He said that took about eight months to do at Broadway, and it should not take as long this time. Small Business Development Center (p. 12) Paul Heath said that they are promoting the second year of "Self-Sufficiency Through Self- Employment". He passed out a packet of information and the textbook used in the class. He said that they had the first class last fall, and 32 students started the class, with 24 completing the course. He said that five of those people have started businesses; three full-time and two part-time. He said that four students had a small business at the start of the class and they expect the class will help them improve their standard of living. Eight students are still actively pursuing their business idea, and four others found employment during the semester. He said that of the eight people that dropped the class, two moved out of the area and three developed health problems. Heath said they exceeded their participant goal of 24 students per semester. He said some of the business ideas last semester were a graphic arts business, an errand running service, a drafting service, a bowling alley, a consulting business, a hobby shop, a fundraising business, auto repair shop, massage therapy business, a coffee shop, a landscaping business, a card shop, a party planning business, a bath tub refinishing service, a fabric store, a Christian book store, a photographic business and a childcare business. He said out of the 32 students that started the class, five people paid for the class because their income exceeded HUD guidelines. He said they currently have 47 students enrolled in the spring class, and five of those students have paid for the textbook because their income levels exceed HUD guidelines. Bob Knotek, the course instructor, said class content is very practical and street smart, it emphasizes communication and it connects the students to people in the community that can help them be successful with their business. He said local entrepreneurs, lawyers, bankers and accountants are brought in to present topics and relay their experiences. Stewart said they should come up with a figure for the in-kind services from the University because SBDC would get credit for leveraging those resources. Heath said the University would normally charge a 40% overhead charge for a grant, which comes to $8,200 in in-kind services. Gadson asked why the program would not be continued if they did not receive CDBG funding. Heath said that there are two fast track classes offered by the University, costing $300 and Housing and Community Development Commission February 19, 1998 Page 9 $500, but neither of them includes the one-on-one counseling with the students. He said they would not be able to offer a free course without the funding. Stewart asked if they had drawn any of the funding from last year. Nasby said they have drawn a little over $9,000. Heath said they increased salaries in the proposal for this year, but the University will fund the salary difference after that. Schmuch asked why they thought there was a large jump in enrollment this semester. Heath said they marketed the class with posters in laundry mats and grocery stores, and inserted a mailing that the Iowa City Housing Authority did to their subsidized tenants. He said they also ran some advertisements in The Advertiser and The Ad Sheet and issued a press release to the Iowa City Press Citizen. Gadson asked how diverse the classes were both semesters. Heath said he did not have specific figures compiled, but he guessed that three students were African-Americans and one was Asian. He did not know the numbers of female heads of households taking the class, but he could provide that information. Knotek said that one student was learning disabled and' one was wheel chair aided. He said it was interesting to see how the materials apply in a diverse audience. (The Commission took at 10-minute break.) Art-House Alex Ballantyne read the Art House mission and introduced all the presenters. Tania Pryputniewicz described some of the needs for the Art House and listed some of the other agencies that have recognized the need for it. She said they supply free supplies and activities in a house setting to keep people involved in the artistic process. She explained their experience with the Impact Art group at the University Hospital. Laura Jennisch read the goals of the Art House, including starting a mentor program using volunteer artists in Iowa City, develop a website and on-line gallery and increase the involvement of targeted participants. Norma Sinclair said read the timeline of past activities. Michael Sinclair read the Art House implementation timeline. Renquist asked how they arrived at the figure of 300 persons at 0-30% income level on question #10. Jennisch said one of their goals is to improve their demographic gathering techniques. She said that they gathered information for 150 people for the Arts Council grant requirement, and the rest are projected. M. Sinclair said contributors, people who attend events and received copies of One Town Folio are also included in that number. Stewart asked if the request was for a grant. Ballantyne said yes. Schmuch asked why the group chose the house. M. Sinclair said they chose the house due to its location and it is easily accessible through public transportation. Ballantyne said that United Action for Youth started half-a-block away from this house, so a non-profit organization can be successful in that neighborhood. M. Sinclair said the project would be successful through collaboration with other agencies. Cilek asked if people would come to the house for art instruction. M. Sinclair said that they consider anyone who creates art an artist. He said they would provide free art supplies, which have been donated by local businesses, and the House would be used for a variety of things like a gallery space. Pryputniewicz said they are open to as many different art mediums as possible. Renquist asked if they were planning on making the house handicapped accessible. M. Sinclair said the house has three entrances, and one could be made accessible very easily. He said that Dennis Corwin at the Hospital School has been their consultant regarding accessibility. Schmuch asked if they anticipated problems with zoning, limited parking and neighbor's reactions. M. Sinclair said he spoke with their real estate agent, Clara Swan, and she assured Housing and Community Development Commission February 19, 1998 Page 10 them that zoning would not be a problem because the house will be compatible with the area the way that it is run. He said there is a parking lot on the north side of the house, but their targeted populations probably do not have cars. Cilek asked what age group the House would target. M. Sinclair said they are looking at serving people of any age. He said the House would be staffed with firm drop-in guidelines to ensure the participant's safety. Schmuch asked if the program could get any funding from the University. Pryputniewicz said Project Art has helped them out. M.Sinclair said that the University is not their first choice for a funding source because they help other organizations with a similar mission. He said that being independent from the University might establish some authority with the Community. Cilek asked if they had an ongoing maintenance budget. Ballantyne said they have been able to successfully fund themselves up to this point, and they will seek donations and grants from other organizations. Stewart suggested that they develop their budget and costs first before they come and ask for money. Jennisch said that they do a lot of in-kind contributions for office equipment. Stewart asked about the $100,000 listed for salaries. Jennisch said that is an ideal budget, but they could staff the house with one paid person and everyone else would work as volunteers. M. Sinclair said that Art House will continue to grow with or without a building, but to have a place in the community where people could go to create art would be their goal. Stewart said that the Commission has to balance out the funding requests, and it is difficult to do when no budget is available. Renquist asked how they plan to pay for heating and plumbing. Pryputniewicz said they are currently researching other funding sources, so they don't have any solid answers at this point. Cilek asked if they had signed a purchase agreement on the house. M. Sinclair said no. Ballantyne said they are in the process of filing paperwork for taxes, and are looking for the best way to proceed with this. Swenson and Associates (p. 257) Liz Swenson said that she is close to deciding on property to use the funding she received last year. She said last fall she created a limited liability partnership and has been looking at various less expensive ways to build housing. Her proposal is for a Community Fund for Housing. She said she was involved in something similar in New Haven, Conn., and knows that a program like this could work successfully in this environment. She said that the fund would combine areas of financial mechanisms and goes a step further than the linked deposit proposal because it allows for a lower construction interest rate. She said it would provide opportunities for people to purchase housing that needed repair, to do the repairs and have a long-term mortgage in conjunction with the bank. She said the fund takes other steps to provide opportunities for anyone to participate in the program. She handed out a packet from the New Haven Community Loan Fund. Cilek asked about question #16 and what Swenson was referring to with the statement that there is no inexpensive way to get construction financing. Swenson said that contractors are not lining up to do low cost housing is because they are working under tight financial margins. She said the banks have to lend that money at 8.25%, and the ability to have construction lending at a lower rate is really important for affordability. She used 2-4% as the proposed lending rate, and banks are involved in these types of projects so they support it. Stewart asked if she would make sure that all the projects had end-loan commitments before she would give them the construction loan. Swenson said yes. Stewart said the normal bank construction loan is six months, and Swenson said that is what she would use. She said that there are some communities that lend for land trusts, but that Housing and Community Development Commission February 19, 1998 Page 11 would not be a primary resource. She said she thought it would be important for the City to be involved with the fund, as well as members of the Commission to participate on the Board. Head asked about the Fund's organizational structure, who would administer the program and decide who gets the loans. Swenson said the Fund organization would be a designated 501 (C) (3), or a non-profit organization. She said a lending committee would decide on funding distribution and a capitalization committee would raise funds for the program. She recommends that a Board of community members would be set up to govern the organization. Stewart said a problem might be that Swenson and Associates in requesting the funds and not the organization requesting them. Swenson said she estimated start-up costs at $35,000 for technical assistance, training for the Board and the cost of establishing a 501 (C) (3), so the money would not go to Swenson and Associates. Cilek asked what Swenson and Associates did. Swenson said she is involved with developing new construction for more affordable housing in the community. Stewart asked if Swenson was applying for State HOME Funds. Swenson said she had not applied for them yet because she needed the City funds first to leverage the state funds. She said it would take about six months for the 501 (C) (3) to be established, but the other work could be done on the program in the mean time. Mid-eastern Iowa Community Mental Health (p. 107) Bob Jackson said the request is for funds to fix up two properties. He said the roofs on all four properties have leaked, but they have been able to fix up the two older properties internally and fix three of the four roofs with a regular maintenance program over the last six years. He said they just completed a large project, and have run out of maintenance money. He said they held a fund-raiser to raise some money, and are requesting CDBG money to finish refurbishing the other two properties. He said the program has been in existence for 29 years and serves about 2,200 people per year. Cilek asked if the houses would be cleaned up if the proposed repairs were completed. Jackson said yes, but there still needs to be painting done on 214 South Van Buren, but it is a small building and they think that they could get the money to paint it. He said they also have a bid for some interior painting in one house that will cost about $2,000, but he thinks they could also raise that money over a few years. Stewart asked if the program would utilize volunteer help for the refurbishing. Jackson said not for the large projects. Schmuch asked if volunteers worked on the fund-raisers. Jackson said the Board did the fund-raiser, and raised $11,600. Renquist asked if they received any money from hail damage insurance last summer. Jackson said yes, they received some for the dented metal awnings over the windows on the 507 property and the damaged roof over the front porch. He said they did not receive any money for the three properties that were recently roofed, and there was not substantial damage done to the other property. Performance Measures (p. 73) Lynette Freese said the proposal is for a homebuyer counseling/budgeting program. She said the objective is to offer a customized training program, teaching budgeting skills necessary to enable of the population targeted in the First Home Program (as shown in the Community Housing Forum). She said that they feel budgeting is essential to success in a program where financial investments of the individual is required. She read the following skills they feel are important for the program and participant success: budget preparation, goal setting, emergency funds, mortgage education, amortization schedules, debt management, savings planning, taxes, interest and escrow and homeowner "pitfalls." She noted that Cedar Rapids has a similar program in place, and they would be modifying it to fit the Iowa City participants' needs. She said the program addresses the policy statement in the Iowa City Community Housing Forum Housing and Community Development Commission February 19, 1998 Page 12 Report that requires a program be developed to improve access to home-ownership through counseling, homebuyer education, credit enhancement and foreclosure prevention. She said that a four-hour course would be offered to 12-24 participants, and Performance Measures would provide all the training materials so that each participant leaves with both the knowledge and tools to be successful. She outlined the benefits and ways they would measure program success. Renquist asked if they would be duplicating a service already provided in the community. Freese said that her partner, Ken Gatlin, worked more with the affordable housing program, but she did not think that they would be. Gadson asked if there would be any other costs for the program. Freese said the labor cost and development time reimbursement is included in the grant, so there would be no cost to the participant. Gadson asked how they derived the percentages on page 10. Freese said that the information came from the materials from Gatlin's Community Housing Forum subcommittee, and said he felt that those numbers would be the targets for the pilot program. Schmuch asked how they would plan to market the program. Freese said they would like this program to be a requirement of the First Home Program when it is established. Moraski said she thought that the Tenant to Ownership and Family Self-Sufficiency programs provided by local Housing Authorities also provided the same information and education as the proposed program. Renquist said she knew of some realtors in town that provides similar information. Stewart said that would not be as extensive as this proposed program. Head said the Iowa City Housing Authority does not have a formal program such as this. House said that first time homebuyers applying for FHA loans could save some of the up-front premium by participating in a homebuyer-counseling program. He said he thought it required 15 hours of one-on-one classroom time. Freese said the Cedar Rapids program is through the Family Self-Sufficiency program, and they have had nothing like this proposal until it now. Head asked if the program could offer a certificate for training. Freese said they could do that. House said they would have to dove tail that with some HUD regulations. He said he sees the need for the program, but they need to do some more developing. Schmuch asked where they would hold the classes. Freese said they hoped they would be able to use the public library or another place that charged a low fee for using the space. CCIA- Youth Leadership Program (p. 31) John Boyne passed out a calendar made for a fundraising project, a description of the sixth grade summer curriculum and an outline of current partnerships. He said the program will begin it's fourth summer in Iowa City, and they currently have 40 nominations of kids finishing fifth grade from Iowa City school counselors for this summers program. He said the kids are chosen based on leadership potential, their ability to be influential with their peers, either positively or negatively, and the need for some nurturing and relationship building. He said they will meet the students in home visits in the next few months, and they invite students to participate for the next six years. The first summer the curriculum is leadership-oriented and classes have been housed in Lucas Elementary School. He said they hire student-athletes from the University to deliver the curriculum under supervision of a site-coordinator. He said throughout the school year, there is an after-school program that maintains the themes of the summer leadership curriculum. He said they just started at mentoring program through Big Brothers/Big Sisters, they have different family events and dances and have a Parent Committee for the program. He said they are providing these students with many opportunities, and the curriculum evolves as the kids Housing and Community Development Commission February 19, 1998 Page 13 get older. Renquist asked why the transportation cost was $10,000. Boyne said that in the summer, there are 120 kids spread out through the City so it is difficult to bring them all in. He said last summer they rented three school buses from Clear Creek-Amana four times a day, which was a large decrease in cost from previous years. They also used a van to get the kids in outlying areas. He said he thought it would cost about $7,000 for the three bus routes. Stewart asked if Boyne could further break down the participants' low-income status. Boyne said they used the funding chart with the three levels of low income (low, moderately low and extremely low), but he could not break it down further than that. He said he thought 80% median family income was the highest low-income category on the chart. Stewart said he would like to see that chart. Cilek asked if there were other programs in the state. Boyne said there are other programs in Cedar Rapids, Marion and Tama-Toledo. Schmuch asked where the rest of the program's funding comes from. Boyne said he could provide more information later. He said they do some fundraising and have some other grants. Kuhlmann asked what the retention level for the oldest group of kids was. Boyne said that the group that ended last summer was 93%, and right now they are at 85% overall. He noted that one of the main goals is to encourage kids to join and be a part of other activities. Iowa Center for AIDS Resources and Education (p. 95) Laura Hill from ICARE said their request is for a $150,000 grant to purchase a new building, the old Crisis Center at 321 1st Street, which is 2,800 square feet. She said their current space is 1,800 square feet in the basement of Trinity Place. She said they have seen an increase in the number of services they provide, and in the number of their volunteers, staff, and people receiving services so they have a large need for more space. She said they believe if they increase their working space, they will be able to meet their increasing needs. She said they currently have to turn away volunteers because they have no space for them, and would be able to provide additional confidential services requested by clients. Hill went over the current space floor plan. She said the major problems include the need for more office space for staff, there is a lack of free parking, the alley is not plowed during the winter and is unsafe for clients, and clients' cars are often ticketed or towed if they park in the alley. She said that 83% of surveyed clients were in favor of the move because of larger space, parking and confidentiality issues. She said the new building is also closer to the Johnson County Department of Health. Stewart asked if the participant numbers for question #10 were low. Hill said those numbers are clients with HIV or AIDS in the case management program where they can accurately document their incomes. Hill said they don't know the incomes of other clients, but they guess from phone contact that the majority of clients are low income. Cilek asked what the Assisted Technology Loan Closet was. Hill said through funding from two grants, they purchased equipment like wheelchairs, walkers, pillboxes and pill crushers for the closet. She said the closet was started because their clients had difficulty accessing those types of things, but they would be willing to loan those items out to non-clients if they could not find them elsewhere. Schmuch asked how ICARE would fill the new building because there is a large increase in space. Hill said they will use the bulk of the space for offices, there will be two meeting areas, a library and storage space. She said that they expect to have the space fully filled in the next few years, but currently they are talking with the Johnson County Department of Health, who needs some extra space and might rent some office space from ICARE. Hill said that could help offset Housing and Community Development Commission February 19, 1998 Page 14 some utility and maintenance costs in the next few years. Stewart asked if they had a regular operating budget. Hill said their overall budget is $174,580 for this year, and they are a United Way agency. She said they use volunteers for all their programming, but for this project, the volunteers would help with the cleaning, the actual move and some painting and minor remodeling. Schmuch asked if remodeling would be a financial problem. Hill said that some of the major projects would be, but they are hoping to obtain some grants and do some fund-raisers to phase those projects in. She said that minor remodeling would not be a financial problem. Cilek asked how Hill arrived at the purchase price of $150,000. Hill said that she discussed it with Ellen McCabe from the Crisis Center. McCabe said that the building was appraised in 1995, and it is currently listed at $158,000, but they hope to get $150,000 for it. OLD BUSINESS: There was none. NEW BUSINESS: Long said that staff would be mailing out the pro/con memo on Friday. Nasby said they would also be providing estimates for how much money is in each category. Schmuch said that she was concerned about the fact that the proposal (Iowa City IHA Senior Housing) that Bob Burns submitted and the presentation he gave were two totally different proposals. She said he also had an opportunity to review proposals of other applicants who were requesting money from HCDC. She said what she understood, from Burns' proposal, was what he proposed to do in his original application could not be done in order to meet state requirements. Stewart excused himself from the discussion. Renquist said the original application was tenant-based rental assistance and the presentation was for funds to purchase the land. In response to a question, Head said the City has not committed to owning the land yet, and they may not want to be in a long-term relationship with a developer so that might not be a viable option. Stewart said that the funding could be allocated on the condition that the City owns the land, so if the City does not want to do that, Burns would not get the funding. Head said the idea of the City owning the land has not run through the City channels, and has not been looked at by City legal staff. Moraski asked if that idea was identified by the Community Housing Forum as a possibility. Head said it was not identified as a specific strategy to Council. Schmuch said she was concerned because the presentation was written and given after the application deadline had passed. Kuhlmann said she thought it seemed like a new proposal. Cilek said that since the presentation was submitted after the application deadline, it should not be considered. Renquist said that the way Burns presented the proposal, it sounded like he had already gone through the proper City channels, and if he did not the overall proposal legitimacy bothers her. MOTION: Cilek moved to only consider the original Iowa City IHA Senior Housing proposal by Bob Burns because the material presented at the Feb. 19 meeting was materially changed and submitted after the application deadline. Kuhlmann seconded the motion. The motion carried by a vote of 6-0-2 (Stewart and Moraski abstaining). Housing and Community Development Commission February 19, 1998 Page 15 Schmuch said the Commission would consider Burns' original proposal, and not consider the new one. Long noted that the ranking sheets are due Feb. 26, and the allocations will be made on March 12. Nasby said that staff would provide HCDC with funding scenarios, similar to last year, at the March 12 meeting. ADJOURNMENT: The meeting was adjourned at 9:50 p.m. Minutes submitted by Traci Howard. ppdcdbg~min~hcdc2-19.doc MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION THURSDAY, FEBRUARY 26, 1998 - 6:30 P.M. LOWER LEVEL CLASSROOM - SENIOR CENTER MEMBERS PRESENT: Daniel Cilek, Dan Coleman, Denita Gadson, Rick House, Sandy Kuhlmann, Jayne Moraski, Kathleen Renquist, Gretchen Schmuch, Bill Stewart STAFF PRESENT: Maurice Head, Steve Nasby, Linda Severson, PaT Barnes, Doug Boothroy, Maggie Grosvenor OTHERS PRESENT: Theresa Kopatich, Charlie Eastham, Michael Sinclair, Norma Sinclair, Laura Hill, Ellen McCabe, Robert Burns, Maryann Dennis, Liz Swenson, Ken Gatlin CALL TO ORDER: Chairperson Schmuch called the meeting to order at 6:33 p.m. Commission members introduced themselves to new HCDC member Dan Coleman. PUBLIC/MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA: There was none. APPROVAL OF THE FEBRUARY 18. 1998. MEETING MINUTES: Gadson suggested striking the third sentence in the first full paragraph of page 12. (Cilek left the meeting at 6:36 p.m.) Gadson suggested adding "Grosvenor" to the beginning of the fourth sentence to make the paragraph flow. MOTION: Stewart moved to approve the February 18 meeting minutes as amended. Moraski seconded the motion. The motion carried by a vote of 7-0. APPROVAL OF THE FEBRUARY 19. 1998. MEETING MINUTES: Nasby passed out copies of the minutes, and Schmuch suggested that they be reviewed at the next meeting. DISCUSSION OF FY99 CDBG/HOME APPLICATIONS: Schmuch said that Linda Miller from the CCIA-Youth Leadership program called to withdraw their application because she felt their income data did not meet the required federal guidelines. (Cilek returned at 6:42 p.m.) Stewart asked if there was only $44,000 to allocate for public service projects and what it was 15% of. Nasby said that it is 15% of the entire CDBG allocation of $988,000. Stewart asked about the Aid to Agencies. Nasb~v said it is $105,000. Schmuch said that Housing and Community Development Commission February 26, 1998 Page 2 the City Council distributes the money among different community agencies. Severson said that the money is divided between MECCA, ESA and UAY. Hoover Elementary (p. 58) Schmuch asked Severson if there was a place in the County budget where the program could obtain funding. Severson said the County gives about $250,000 to supplement day care costs, but she said the children living in the group homes would not be eligible for that. She said that it sounded like the children functioned in the severe range, so their eligibility would not be an issue. Coleman asked if the Commission had given grants to schools before. Schmuch said that last year a school applied for playground equipment, but they did not receive any funding. Severson noted that the application is for the after-school program, which is separate from the school system. DVIP - Furniture Project (p. 44) Schmuch said she thought to receive repeated public services funding, a program needed to expand in terms of numbers served or services provided. She said she thought the application said they would not be expanding because they are estimating the number of families served to be 500 while they served 515 last year. Head said that in order to receive the funding, a program is supposed to expand their services each year. If a program is not doing that, they are not meeting the HUD funding guidelines. Stewart asked if the Commission could not grant the request. Nasby said they could, but only if the funding is made contingent upon the Furniture Project expanding their services. Cilek asked about the definition of expanding the service. Head said serving more people than the previous year or adding a new service to the program. Schmuch asked if Cris Kinkead of DVIP was aware of the expansion guideline. Head said she may not be, but if they are agreeable to expanding their services something could be worked out in the contract phase. Schmuch said she wanted to know if the expansion would be feasible for the project. Cilek said that he liked the project because they are recycling furniture, the request is not for a large amount of money and they have a large number of volunteers. He said he would hate to see the project denied funding on a technicality. Stewart, House and Moraski agreed. Schmuch said that the project had a total for her, and they could always give more money than an applicant requested. She said another concern that was mentioned was this is the fourth time that the Furniture Project is applying for funds. Moraski asked if there was a project that is not supposed to generate income, why is there a limit on the number of times such a project can be funded. Nasby said the informal policy was established by the Committee on Community Needs because they wanted to help programs and businesses get started, and after three-years the programs could find other funding sources. Stewart said that he took into consideration the number of dollars requested and the people being served by this project. ESA (p. 172) Moraski said she was not clear about Mann's ability to take money for this project from someplace else in her budget. That made Moraski question ESA's need for the funds. Schmuch said Mann thought she had to show a match, and she used the Aid to Agencies money for that. When Mann was asked if ESA leveraged any dollars, she took some privately raised funds and switched the columns. Schmuch said she did not think that meant that there was any more or any less money in the overall budget. Nasby said Mann Housing and Community Development Commission February 26, 1998 Page 3 has some discretion with money placement in the budget, meaning she could take some private donations to use for this project and take the Aid to Agencies dollars to use for another project. Cilek said he thought ESA had done quite a bit of good for the community and helped a population that needs it. Stewart asked what CITY STEPS priority this project was. Nasby said accessibility and maintaining current housing stock. Schmuch asked if any of the projects discussed so far had problems maintaining compliance with the funding agreements in the past. Head said no. City of Iowa City - Housing Rehab (p. 163) Cilek noted that the grant request was for 9162,000, and asked Barnes if all their funds get repaid. Barnes said that all their projects are secured with a mortgage except for mobile homes, which use a secured interest. She said the grant would fund the mobile home portion, project delivery and administrative costs, and they would not be able to recover much from that. She said they would be able to recover the loan request of 9343,000. Moraski asked other Commission members how they used proposed allocation dollars at the bottom of the ranking sheet in the past. Schmuch said that is how much each member feels the project should be funded. Nasby said it would help if the amount funded fit into the budget. Moraski said she thought the amount of funding requested for this project was large, but it was a worthwhile project. Cilek asked how many people would benefit from this project. Barnes said every year is different, but the number ranges from 34-50 households, depending on who applied for the funding and the condition of the house. Schmuch asked how much they were applying for in State HOME funds. Nasby said that the Council approved 9250,000, and to get that there must be a 3:1 match between state and local funds, so for every 93 the state provides, the project must get 91 locally. Cilek asked if the people served either get the funding or don't fix up the house. Barnes said yes. She said under their new policy, they make the homeowner go to the bank first to see if they can obtain a loan, and then the program will make up the difference. She said that many times, the program is the last resource for these people. UAY (p. 146) Schmuch asked what CITY STEPS priority other members put this project in. She said she chose accessibility. Renquist, Cilek and Stewart said they had the project as a low priority. Stewart said it is a question of looking at the proposed project as opposed to what the agency does. He said that the agency has a high priority, but the particular project has a low priority. Cilek said he did not see the severity of the problem because he thought the parking lot could be patched fairly easily. Neighborhood Centers of Johnson County (p. 129) Schmuch asked how the project produced income. Nasby said it comes from the expanded child care slots. Severson said they could charge for day care on a sliding fee scale and receive Title 20 or County day care funding. Stewart asked if anyone was there to prioritize the project's needs. Schmuch said no, and she wanted to ask if they would take some of the funding in the form of a loan. She asked if the Commission could get the information they were missing from some of the projects. Nasby said that he would call the applicants and mail any information out, but noted that the ranking sheets were due on Monday. Housing and Community Development Commission February 26, 1998 Page 4 Renquist noted that the project is not in compliance with the fire code. Nasby said that the building is not deficient, but it is the activity that they are doing in the space that violates the code. Schmuch said the issue of expanding the child care services is due to the neighborhoods trying to meet the changing needs of working parents or parents going back to school. Renquist asked if the "level of feasibility needed" on the ranking sheet was an individual judgment call. Nasby said yes. Cilek said the number of households served by the project is 750, and the grant is for $21,000. Stewart said that number of people is served by the whole agency, which has a budget of $1 million, so that number is deceiving. Cilek asked how many people this particular project would be serving. Coleman said they added 12-16 slots last year. Head said he would contact the applicant to provide more information for the Commission's final decision. Cilek said he wanted to ask the applicant if by increasing the number of slots, would they be at the maximum allowable number for the building. He said he would rather give them enough money now to get them to the level of serving the maximum number of people allowed by the fire code then have them come back next year asking for more money for the same project. Evert Conner Center (p. 265) Schmuch asked if any other members found this proposal vague. Moraski said the University could be a resource for this project. Renquist said that the topic is important to study, but it might be used for a master's thesis. EHP {p. 117) Nasby passed out a handout from Julia Rembert addressing some questions that came up during the proposal. Renquist said she thought they needed the money. Moraski said she looked into boiler system costs based on the Marshall and Swift system, and the costs that Reinbert proposed are reasonable. Cilek said the main question for him is what type of house is it and is it worth installing a $50,000 cooling and heating system. Nasby said the house has three stories. Cilek said that maybe EHP should look for another house with the system in place instead of pouring money into the current house. Schmuch said she thought that EHP's location is good for them because they are close to downtown, public transportation and hospitals. Cilek said he thought that $50,000 was a lot of money to justify for a heating and air conditioning system, and while he was not criticizing EHP's service, he thought that was a lot of money to put into an older house. Renquist said that there are a lot of people using the house and they need efficient heating and cooling, so she supported funding the most efficient system. Stewart said he hoped EHP's Board has discussed this issue. Moraski said while the funding requests is in-line with costs, she wondered if a water-boiler system would be the best choice. Cilek noted that if the current house costs $200,000, they would be giving EHP 25% of the house value for the heating and cooling system. Coleman said he thought there could be other solutions to the airflow problems, like fans. Moraski said that would not work if people shut the doors to their rooms. Cilek said that maybe they should apply for a house rehab. Schmuch suggested that Cilek tour the facility and talk with Rembert. Severson said there are also zoning issues if EHP relocates. She said that she did not think that EHP could get the same amount of space for $200,000 that would not need repairs, and they could probably not afford to move and still serve their clientele. She said she considered this an investment into what EHP already had. ~-~ Housing and Community Development Commission February 26, 1998 Page 5 ISED (p. 1) Schmuch noted that the dollars requested include overhead. Moraski asked if the four-year request rule applied in this case. Schmuch said no because it is an economic development project, but it could be an issue. Stewart said that Friedman could switch the budget around so that no administrative costs would be taken from the requested funding, so he did not think it was an issue. Stewart said he thought this project filled a need that not many agencies did because they help businesses become self-sufficient, as well as assist low income people. Coleman said he thought this project stood out in the mix because it helped low income people that are often less likely to obtain the necessary skills and work experience. Moraski asked if the University setting for SBDC would really be intimidating. Stewart said he thought it could be. He said that SBDC counsels the target group at no cost, but people might not get the extensive one-on-one training that they get from ISED. Schmuch noted that SBDC said they had a waiting list of 46 people for the next course. Head said there seems to be a need for both programs because both are experiencing full capacity in their classes. Coleman asked if either program used much outreach toward the targeted populations. Gadson said that ISED used word of mouth and some advertising to obtain their clients. Mayor's Youth Employment Program (p. 65) Schmuch said that when Linda Miller of CCIA withdrew their application, she sent support to this project. Schmuch said kids loved participating in the bicycle repair program. Iowa City Housing Authority - Tenant to Ownership Program (p. 213) Cilek asked why the applicant was requesting a grant and not a loan since the money would be repaid. Boothroy said that they would accept either one, but a grant would rollover and be reused in future reinvestment for homeownership opportunities. Stewart said that this project had no bang for the buck because $25,000 would only help up to four people/households unless the Commission attaches provisos that limit the amount of funding to 40% of the purchase price or that the total purchase price is not more than $100,000. Schmuch noted that this money does not really benefit people buying the homes by knocking the price down, and she said she did not understand what the money generated by the Housing Authority was for. Boothroy said the City owns the houses, and people qualify for as much of the first mortgage as they can and the second mortgage is carried by the City. He said the HOME funds would be used for a portion of the mortgages, and to reinvest in additional homes for this program. He said the local money will be used to leverage State HOME funds, and the second mortgage is required to be paid back. Head asked if the HOME funds would be in the third position. Boothroy said the funds would be in the second position, and the City would be in the third position. He said the values of their present housing pool are between $88,000 and $105,000. He said that while the program has a deep subsidy because of the income level they are serving, they have the opportunity to serve more people if they have more cash coming into the program to replace the units. (Kuhlmann arrived at 7:40 p.m.) Schmuch asked how the Authority decides how much each house is worth. Boothroy said they hire a HUD-approved appraiser to determine the price. He noted that each family does Housing and Community Development Commission February 26, 1998 Page 6 not always use the maximum amount of $40,000. He said one family qualified for the program and received less than $20,000. House asked what formula the Authority uses to determine if and when someone could start paying on the second mortgage. Boothroy said they use 35% of the owner's adjusted income. Stewart said the adjusted income formula includes principal interest, taxes, insurance, maintenance, water and utilities. He said people would be building equity by getting the house paid off. Cilek asked if the owner could pay off the second mortgage when they sell the house. Boothroy said yes. House noted that there is no interest accruing on the second mortgage, so there would be no incentive to pay off the second mortgage. Boothroy said as the individual's income increases, so does the amount of the second mortgage they are required to pay. Boothroy said the Authority is obligated to sell 20 houses under the Section 5-H program. He said that HUD gave them money to build these houses, and the money from each sale is committed for replacement homeownership opportunities. He said there is no specific timeline for this project, and they have not sold any of the houses yet. iowa City Housing Authority - Tenant Based Rental Assistance (p. 223) Stewart asked if the Tenant to Ownership program was preferred by the Authority. Schmuch said Grosvenor said if the Commission had to choose between funding that and this program, it was the Council's preference that they choose the Tenant to Ownership program. She said that this project came out higher of the two on her rankings sheet. Moraski said this project serves more people if the total funds requested is divided by the number of people served. She noted that not everyone in this income category is ready to own a home, and this project would help those people. Stewart said that the other project leverages other financial resources, which is why he scored it fewer points. Boothroy said when they built the new houses with the HUD funds, the money came back into the community. He said the Tenant to Ownership program has a money multiplier effect, and that the Authority might not be able to afford to run the TBRA program unless administrative fees are assessed. Moraski asked if these funds would be tied to Family Self-Sufficiency. Boothroy said he preferred not to do that because the funds could be used more quickly and in emergency situations. PATV (p. 135) Schmuch said she had a hard time making this project target primarily low income persons. She and Cilek said they do not own television sets and Renquist said she did not have cable television. The PATV representative said they came into the funding process late, and wanted to put something together for the Commission before they had the means to measure the income levels of their users. She noted that it is difficult to measure viewership. Cilek said he had a problem funding the project because it does not serve a basic, human community need, like food, shelter, clothing or furniture. He said he thought that this project would be an extreme luxury to finance. Schmuch asked if PATV had found a possible building yet. The representative said they had looked at a few buildings, but had nothing solid at this time. First Home Program (p. 151) House said he had not analyzed the information that Long had given him, but he still had a problem doubling up on the funds. He said it seemed like there was enough money from the state in IHAP funds that people can qualify for without doubling up on the downpayment assistance. He said that the program could be improved by rewriting it and Housing and Community Development Commission February 26, 1998 Page 7 changing the way it is administered. Head said the money would be paid back. House said that if people are allowed to double up on state and local funds, not as many people will be served. Schmuch asked who IHAP targets. Stewart said both programs have similar guidelines and target the same group of people. Moraski said the Commission could put in a contract stipulation saying that people who are currently receiving IHAP funds are not eligible for funding from the First Home Program. Nasby said the Commission could do that, but IHAP funds are grants so people would probably use them before a loan. Iowa City IHA Senior Housing (p. 229) Renquist said she was confused because the application was for tenant-based rental assistance, but Burns' proposal was for money to purchase land. Nasby reminded members that with their motion at last Thursday's meeting, they decided to consider the tenant- based rental assistance proposal. He handed out a letter regarding the project. Stewart asked what the timing for the project's other funding was. Burns said the City needs to provide the local HOME funds first, then the Low-Income Housing Tax Credits will be allocated on March 11, and then IDED will make its 3:1 match awards. He noted that the state will not award any HOME funds unless a project receives local HOME funds. Schmuch asked if the project site has been obtained. Burns said the partnership would be purchasing the site. Head asked if the zoning had been approved. Burns said yes, it had been approved for all four phases of 30-unit buildings. Schmuch asked if there would be the same cost per unit for this project. Nasby said that the tenant-based rental assistance may leverage the state funds, but it is separate from the actual project. He said the tenant- based rental assistance funding can be used at any time for any project. Schmuch asked who would administer the funds. Burns said the proposal calls for the Iowa City Housing Authority to administer the funds. Boothroy said that there is no contract for that at this time, and the Authority would not administer the funds unless an administrative fee was charged. Burns said the funding would be designated toward the population that his project was being constructed for, and the funding would be made available when the project construction is complete. He said his project's rent level would be at the Fair Market Rate. Cilek asked if Burns had a model for administering the rental assistance funds. Burns said they would follow all the policies of the Housing Authority. Cilek asked why the amount for the land purchase and the requested amount for rental assistance were the same. Burns said the land cost is actually t~250,000, but the partnership would have made up the difference. Stewart said he thought it was strange that Burns was applying for funding that may not be used in his project. Burns said the assistance would be provided as the project opens, and he is confident that the targeted population will seek them out for housing because there is not much available on the market. He said it is also a good way to leverage other funding necessary for the project. Renquist asked if Burns had ever received CBDG/HOME funding before and if he had complied with the necessary regulations. Burns said the general partnership has done both, but his limited partnership has not received CDBG/HOME funding before. Riverview Place Apartments (p. 241) Stewart noted that this project is subject to rezoning and tax credits, and there are no numbers for people served in the 0-30% of median income level. Nasby said those numbers are guesses because they do not know ~__0~/will live in any of the buildings. Housing and Community Development Commission February 26, 1998 Page 8 Greater Iowa City Housing Fellowship (p. 186) Moraski said that she thought the funding request was a lot of money for only 14 units. Eastham said that amount of local funds requested was determined by two goals; first that the units were made affordable without rental assistance so the overall rents would be lowered, and second that GICHF would be able to repay the loan. Stewart asked if they had a 30-year amortization period. Eastham said yes, and noted that that information is broken down on the investment analysis page in the application. Stewart said he thought it was important that the Commission is getting all the money back with interest. Coleman noted that the project had a 40-year affordability period. Eastham said that the project pays for one-fourth of the total property taxes. Head asked how many people served by GICHF are currently rent assisted. Dennis said 97%. Stewart asked how many units GICHF has. Dennis said they have 40 units, and will have 66 units by the end of the year. She said this new project has 14 units with rents reduced below the Fair Market Rate, so they can be affordable without rental assistance. She said that if the public subsidy put into a project is lowered on the front end, and tenants have to be on rental assistance to make the rent payments, the units would be subsidized every month with federal dollars. If the project is subsidized more on the front end, the long term subsidy from the federal government decreases because the tenants pay the rent and there is no subsidy. Torus Head said he talked to Mulherin, and he said he would have a representative at the meeting to give the requested information about the business being maxed out at the bank. Stewart said it is difficult to tell if Torus is a good or bad business because the Commission has not seen their financial statements. Cilek said that it appears to be a good thing, but he was not sure. Stewart said it is also difficult to tell how many jobs will actually be created because not everyone will be hired at once. Moraski said that the jobs are targeted at low income people, but if someone can't operate the machinery they would not be hired. Cilek asked what good giving a loan would be if Mulherin goes out of business and cannot pay it back. Kuhlmann said that the Commission could always make the funding contingent on receiving more of Torus' financial information. Stewart said he did not think the Commission had the expertise to analyze the information. Schmuch noted that the funding Mulherin is requesting per job is much lower than the required guidelines for the creation of a job. Nasby said that Mulherin has three years to create the jobs and three years to maintain them according to CDBG regulations, so he could stagger the employment. Moraski said that Mulherin said he could purchase less expensive equipment. Renquist said that equipment would decrease the expected production level because it was manually operated. Cilek said it might be more cost effective to give more funds so Torus can create more jobs. He said that this has the best potential of all the Economic Development projects, and Schmuch said that Mulherin is guaranteeing the creation of more jobs. Kuhlmann said that part of the reason that she did not fund the project last year was that she felt he could go to the bank, but that is not an option. Stewart said the business' situation seems better than last year. Head said that the funding would be contingent on Torus staying in Iowa City. Successful Living (p. 78) Schmuch said she thought this was a great project model. Second Steps - Support Services Counselor (p. 49) Housing and Community Development Commission February 26, 1998 Page 9 Severson said the United Way funding recommendations have not been approved by the Board yet, but HACAP did not have any dollars allocated from the budget. Nasby said the initial plan was that the Commission would fund HACAP for the Broadway units and income generated from rent payments would fund the support services. Carol from HACAP said that without the funding, their summer program would be cut down. She said that the planned activities for children help the parents do what they need to, whether it is work or school, which helps the parents be self-sufficient. Second Steps II - Acquisition of Housing Schmuch asked if the units were offered to HACAP to purchase. Boothroy said they contacted HACAP because the transitional housing program is a high priority of CITY STEPS. He said this also helped the City expand and maintain the low income housing and support services. Carol said there is a long waiting list for two-bedroom units, so these new units would fill a great need. She said they would use the same acquisition plan for these units as they did for the Broadway units. Schmuch asked if HACAP would only consider taking the funding in the form of a loan because they would be receiving rent payments from tenants. Carol said the rent funding would be through Section 8 because tenants are required to pay 30% of their gross income, so they were not thinking about taking the funding in the form of a loan. She said the same thing is done for the Broadway units. Stewart asked how long this project's affordability period would be. Carol said they have the same HUD guidelines. Nasby said that could also be set up in the contract if that was a concern. Schmuch asked if HACAP would consider any portion of the funding in the form of a loan. Carol said they would prefer a grant, and she would have to get back to the Commission on that issue. SBDC (p. 12) Coleman said that if the Commission funded the $300 for the paid class for 50 students, the total would be 85,000 less than what SBDC requested. Nasby said they offer two classes, so that number would actually be doubled. Stewart said the paid class is more of a fast-track for already existing businesses. Art House (p. 84) Nasby passed out the yearly detailed operating budget. Cilek asked who would receive the $50,000 in salaries. M. Sinclair said that two staff people would work in the house eight hours each day, and would split the salary. Cilek asked where the funding for the salaries would come from. Sinclair said they have applied for, or will apply for grants from the AT&T Foundation, McEIroy Trust, Curtis Burns ProCap Foundation, Maytag Family Foundation and Kellogg Foundation. Nasby said the requested CDBG funding would be a declining balance loan that would be forgiven over time. Moraski asked why they chose this particular house. M. Sinclair said the house has a good location because they are targeting people whose disabilities keep them in poverty, so it would need to be readily accessible to people with disabilities. Moraski asked what CITY STEPS priority this project fit into. Stewart and Renquist said it was low. Schmuch said she did not think the project fit that category. Cilek asked if they had secured any funding for the house. M. Sinclair said no, that the fundraising efforts so far have gone to support the publication of their magazine. Schmuch asked if the group was set up as a non-profit Housing and Community Development Commission February 26, 1998 Page 10 organization yet. M. Sinclair said that there are four steps to that process, and they have completed the first three. Community Mental Health Center (p. 107) Stewart asked if the Center would accept less than the requested amount to help with the renovations. The Center representative said they could prioritize their projects, and they would take any funding the Commission gave them. Stewart asked what CITY STEPS priority this project would fit under. Nasby said under Health Facility and Service. Swenson and Associates (p. 257) Coleman asked if the applicant had used the funding from FY98. Swenson said the funding needs to be expended by the end of June, and said she is ready to move forward with the project this spring. Moraski asked Swenson to discuss community receptiveness to this idea. Swenson said that she was on the Financing Mechanisms subcommittee for the Community Housing Forum, and this project would leverage private dollars in private investment for the long term. She said the key ingredients were that the funds would be used for construction and renovation. She said that the idea of a land trust with the City was also discussed. She noted that banks would be supportive of this, and not be in competition. Coleman asked if the Community Fund would have the mission of funding the 80% of median income and below. Swenson said that could be part of the criteria, and those are the only people these funds could help support. CCIA Schmuch said they withdrew their application. Performance Measures (p. 73) Schmuch asked if this project leveraged anything. Renquist and Kuhlmann said no. Stewart said that he gave it a high mark, but he was not sure why. Renquist said the program would use public facilities for classrooms. Kuhlmann asked if this program could be funded as a HUD requirement for this type of education. Nasby said that FHA requires 15 hours of classroom education. Kuhlmann asked if the cost of the class was to be incurred by the homeowner, or was there another funding mechanism available. House said there are not a lot of these courses available, and in the past some private mortgage insurance companies and banks provided two to three hours of training. He said that Cedar Rapids has a good course available. Stewart and Kuhlmann said they gave the project a "0" under "Efforts to Secure Other Funding". Schmuch said she tried to call the Johnson County Extension Office because they used to do some one-to-one counseling for budgets. Head said he spoke with someone at the Extension Office about putting together a similar program to the one proposed for Iowa City, and they did not follow through. Nasby said the Extension Office does budgeting and credit counseling, but nothing dealing with homeownership. ICARE (p. 95) Schmuch noted the letter from the Public Health Department and Nasby passed out the income category information from ICARE. Coleman asked if ICARE would accept a loan instead of a grant. Hill said they would prefer a grant, and if it was a loan it would depend on the amount. Schmuch asked if ICARE had looked at any other space since this one was so large. Hill said no because they felt that they would be able to fill the space within a few years. She said that several people are currently sharing office space. Schmuch asked Housing and Community Development Commission February 26, 1998 Page 11 about the informal income category information. Hill said they conducted an informal survey for one day, and based the numbers on the percentage of respondents and last year's numbers. Cilek asked what the agency's growth had been over the last five years. Hill said their case load is increasing for people with HIV/AIDS, as well as for caregivers and family members of those people. I<uhlmann said that the information was broken down on page 96 of the application. Cilek asked if the building had been appraised. McCabe said the building was appraised at $150,000 in 1995, but the building is on the market for $158,000. She said they had a donated realtor for six months, and now they are with Coldwell Banker. She said the $8,000 is for the realtor fees, but they have discussed lowering those with the realtor if ICARE can purchase the building. Cilek said he gave the project a high mark. Kuhlmann said that this sale would help the Crisis Center get out of the building and get on with their services, and would be good for the community. Renquist said that the increased space would allow for the necessary privacy and confidentiality for clients. Coleman asked what ICARE currently pays for rent. Hill said the rent is $250 per month, and they pay $120 per month for employee parking because they are required to use their vehicles, so the parking cost would be eliminated if ICARE moved. OLD BUSINESS: There was none. NEW BUSINESS: Nasby said the ranking sheets are due Monday, March 2, at noon in the City Planning offices. ADJOURNMENT: MOTION: Stewart moved to adjourn the meeting. Cilek seconded the motion. The motion carried by a vote of 9-0, and the meeting was adjourned at 9:25 p.m. Minutes submitted by Traci Howard. ppdcdbg\mins\hcdc2-26.doc HOUSING AND COMMUNITY DEVELOPMENT COMMISSION MEETING MINUTES MARCH 12, 1998 THESE MINUTES WERE NOT AVAILABLE AT THIS TIME. THEY WILL BE SUBMITTED TO THE CITY COUNCIL IN THE PACKET ON APRIL 3. PAGES 66 - 76 FY99 CDBG\HOME ALLOCATION RECOMMENDATIONS PROJECT NAME RANK AVERAGE REQUESTED PROPOSED SCORE AMOUNT AMOUNT Greater Iowa City Housing Fellowship Successful Living DVIP - Furniture Project City of Iowa City - First Home Program Riverview Place ApaAments City of Iowa City - Housing Rehab HACAP - Second Steps (Support Service) Elderly Services Agency Neighborhood Centers of Johnson Co. Emergency Housing Project Community Mental Health Center I.C. Housing Authority - Rent Assistance Torus Precision Optics HACAP - Second Steps II (Acquisition) I.C. Housing Authority - Tenant to Owner Iowa Center for AIDS Resources & Educ. Small Business Development Center Mayor's Youth Employment Program Institute for Social & Economic Der. Iowa City IHA Senior Housing - Rent Asst. United Action for Youth Swenson and Associates Performance Measures Public Access TV Art-House Hoover Elementary School E. Conner Center for Independent Living 1 83.8 $ 427,040.00 2 79.9 $ 11,000.00 3 79.4 $ 8,300.00 4 78.8 $ 50,000.00 5 78.6 $ 180,000.00 6 77.1 $ 505,000.00 7 75.3 $ 12,387.00 8 75.1 $ 30,000.00 9 74.3 $ 21,140.00 10 72.1 $ 49,645.00 11 71.0 $ 33,300.00 12 70.9 $ 150,000.00 13 70.1 $ 105,000.00 14 70.0 $ 99,000.00 15 69.9 $ 100,000.00 16 68.8 $ 150,000.00 17 68.6 $ 20,700.00 18 67.0 $ 7,500.00 18 67.0 $ 30,000.00 20 60.9 $ 233,344.00 21 52,9 $ 2,700.00 22 50.7 $ 105,000.00 23 47.7 $ 5,000.00 24 46.8 $ 150,000.00 25 42.8 $ 200,000.00 25 42.8 $ 5,740.00 27 35.8 $ 7,150.00 TOTAL P$ = Public Service Note: Projects with less than 60 points were not considered for funding 77 $ 2,698,946.00 300,040.00 11,000.00 8,300.00 30,000.00 90,000.00 384,388.00 10,687.00 26,000.00 12,500.00 25,945.OO 20,140.00 100,000.00 75,000.00 - 77,000.00 120,000.00 $ 1,291,000.00 PS PS PS PS PART III PROJECTS RECOMMENDED FOR FY99 CDBG AND HOME FUNDING ECONOMIC DEVELOPMENT PROJECTS (Est. Set-aside $152,000) Business Expansion: Torus Precision Optics Subtotal PUBLIC FACILITIES PROJECTS (Est. Set-aside $120,000) Facility Rehabilitation: Neighborhood Centers of Johnson Co. Shelter Rehabilitation: Emergency Housing Project Facility Rehabilitation: Community Mental Health Center Acquisition of Building: Iowa Center for AIDS Resources & Education Subtotal PUBLIC SERVICE PROJECTS (FY99 Statutory Cap $149,000) Furniture Project: Domestic Violence Intervention Program Transitional Housing Support Services: Successful Living Transitional Housing Support Services: HACAP Aid to Agencies Subtotal HOUSING PROJECTS (Est. Set-aside $975,000) Acquisition & Rehab: Greater Iowa City Housing Fellowship First Home Program: City of Iowa City Senior Rental Housing Construction: Riverview Place Apartments Housing Rehabilitation: City of Iowa City Small Repair Program: Elderly Services Agency Tenant Based Rent Assistance: Iowa City Housing Authority Tenant to Owner Program: Iowa City Housing Authority Subtotal ADMINISTRATION HOME Program Administration CDBG Program Administration and Planning CONTINGENCY Unprogrammed Funds (5%) Subtotal TOTAL SOURCES OF FUNDS FY99 CDBG Entitlement FY99 CDBG Estimated Program Income FY98 CDBG Unexpended Funds (from contingency and projects) FY98 Unbudgeted CDBG Program Income FY99 HOME Allocation FY98 HOME Unexpended Funds (Meadow Wood Apts.) TOTAL HCDC (3112/98) Request Recommendation $105.000 $ 75.000 p. 78 $105,000 $ 75,000 $ 21,140 $ 12,500 p. 88 $ 49,645 $ 25,945 p. 94 $ 33,300 $ 20,140 p. 106 $150.000 $120.000 p. 114 $254,085 $178,585 $ 8,300 $ 8,300 p. 128 $ 11,000 $ 11,000 p. 133 $ 12,387 $ 10,687 p. 139 $105.000 $105.000 $136687 $134,987 $427,040 $300,040 p. 148 $ 50,000 $ 30,000 p. 168 $180,000 $ 90,000 p. 174 $505,000 $384,388 p. 188 $ 30,000 $ 26,000 p. 197 $150,000 $100,000 p. 210 $100.000 $ 77.000 p. 216 $1,44~040 $1,00~428 $ 59,700 $ 59,700 $145.300 $145.300 $20~000 $205,000 $ 85.000 $ 85.000 $2,227,812 $1,686,000 $938,000 $ 30,000 $ 90,00O $ 20,00O $597,000 $ 11.000 $1,686,000 [~CEIVED CITY OF IOWA CITY FEB 02 FY98 COMMUNITY DEVELOPMENT BLOCK GRA'~IT FUNDING REQUEST FOR NON-HOUSING PROJECTS~.C,D. DFP&RTMFNT 1. Name of Project: Torus Precision Optics Expansion Project 2 a. Amount of CDBG Funds Requested $105,000 b. Loan $ 105,000 Grant c. Type of Loan (check applicable line): Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Name and Address of Applicant/Organization ~ % $1~5,ooo 4. Contact Person and Phone Number Torus Precision Optics, Inc. Box 3387 783 Highway I West, Units 2 & 8 Iowa City, IA 52244-3387 James C. Mulherin, President and CEO 319-354-1410 5. Location of Proposed Project: 783 Highway 1 West, Units 2 & 8 7. Brief Summary of the proposed project: 6. Check CITY STEPS Objective(s) met: ~ Affordable Housing Needs Homeless Needs ~ Public Facility/Service Needs X Economic Development Needs Torus Precision Optics is an Iowa City-based manufacturer of astronomical optics and telescopes for the amateur and professional astronomy market. The company continues to expand and enter new mm'kets. For example. Torus no,~' has the most advanced computer controlled robotic telescope system in the industry. In 1998, we plm~ to expand our production capacity for existing products~ and we plan to expand into the meter-class telescope market by scaling our existing telescope designs. However, we are facing significant obstacles to future growth. The company has cun'ently outgrowq~ its physical location which is hampering its ability to meet the demand for its products. Further, in order to increase capacity. we need to invest in additional equipment. Therefore, the purpose of the project is to (1 locate into a larger facility to improve operating efficiencies; (2) expand the production capacity of Torus Precision optics to meet the increased demand for its products; (3) maintain existing employees; and (4) add between 12-14 nev~' employees. ~ The 12-14 additional jobs which x~511 be targeted to low-to-moderate individuals residing in Iowa City. New hires will start at $8-9/hr. depending on skills, with health insurance included. ]'o meet its employment objectives, the company will undertake an aggressive outreach effort. The company has recently hired two machine shop employees through the Workforce Development Center. Further, Torus will be assisted in this effort by the Institute for Social and Economic Development (ISED, a local organization that specializes in working with low-income and other economically disadvantages groups). Torus is coaunitted to helping to expanding economic opportunities in iowa City, especially for those that have traditionally had ban'iers to full participation in the economy. * Adding the new equipment will allow Torus to add up to 6 jobs in the current facility. The additional 6-8 jobs \~/rill be added once the company re-locates into a larger facilit, . --~) Why is this project needed? How does the project address the priorities, strategies, and goals of CITY STEPS (include references to CITY STEPS objectives and priorities). The project will allow Torus to expand its facilities. increase production capacity. increase efficiencies and capture new markets. As a result of this expansion, 12-14 new jobs will be available and will be targeted to low-to-moderate income residents. Without funding from the City. the project will most likely not go forward. While Torus has grown continuously since its founding, it now faces a challenge to its future growth.. Torus needs to undertake a significam expansion in order to meet the demand for its products. If it is unable to meet current demand. the overall competitive position of the company could be compromised. Inability to respond to the market will mean that customers will be forced to switch to out of state competitors. An injection of capital is required to purchase new equipment and to finance the cost of a move into a larger facility. However. commercial financing is not an option because the cost of capital is too lfigh in light of the company's current debt-to-asset ratio. ~qfile the company is in a sound financial position. the addition of new commercial debt would restrict the availability of working capital. A loan from the City. therefore, would allow the project to move tbrward and not disrupt the company's cash flow situation. free up working capital and ensure that both the project and existhag operaions would remain hatact. The project directly address the priorities, strategies, and goals of the Iowa City CITY STEPS: "Strategy: Encourage the Expansion and Retention of Business And Industry that Pays at Least a Living Wage (page 96)" The project address the priority of encouraging the creation of new jobs and economic growth in Iowa City. especially renorig low-income groups. Torus is committed to Iowa City and in expanding economic opportunities for local residents. For teclmical assistance in meeting the employment targets for this project. Torus has sought out the services of the Institute for Social and Economic Development (ISED). a nationally recognized non-profit organization. specializing ha helping low-income individuals in becoming economically self-sufficient. ISED will help Taurus develop a recruitment plan targeted to low-income individuals. This plan will include meeting with representatives of the Iowa Workforce Development Department. Job ]raining Partnership Act and PROM1SE JOBS to discuss the company's employment and training needs. Additionall},, the project will provide new' employees with: teclmical on-the-job training for new hires and an individualized employee developmere plan designed to increase skills and competencies ha identified areas. · The starting wage is $8~9.00/hr and includes health benefits. ~ Performance bonuses are paid on successful completion of challenging projects. 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. Our Primary goal in this current expansion is to be able to meet the demand for our robotic telescope systems in the 16" to 24" aperture class. During 1997 Toms invested significant capital and manpower in developing these systems. We delivered several projects based on the new system and embarked on a marketing campaign to increase awareness of our products. We now have several new contracts and many others pending. Based on the current and pending contracts, we expect our sales in the 16" to 24" aperture telescope market to increase threefold during 1998. Based on our current resources, we are already very close to selling out our capacity to produce these system for the year and will have to begin backlogging orders. In order to avoid unreasonable delivery delays and possible lost contracts, we would like to proceed with the expansion as described. After having spent the last few years gaining experience producing custom telescope systems in the above mentioned aperture class, we feel that we can successfully expand production to meet the demand for our newly developed products. The proposed loan will provide the capital necessary to meet our expansion goals in a timely manner. This will allow Toms to continue to secure a strong foothold in the professional telescope market, which in turn secures existing jobs and creates new job opportunities. 10. List goal(s) of the project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (Please see attached income guidelines for Iowa City). Number between 0-30% median income 15 Number between 31-50% median income 10 Number between 51-80% median income 10 Number between 81% - 100% median income 0 Number over 100% median income 0 TOTAL 35 Persons or Households persons or households persons or households persons or households persons or households persons or households Overall Project Goals: To expand the facility and production capacity of Torus Precision Optics To maintain and increase market share · To maintain current fi]ll-time positions · To create an additional 12-14 full-time positions, with health insurmice. · To contribute to the city's economic base 11. General Description of Activities: List major activities of the project (how do these activities address you goals listed in ~107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). a) Major Activities include the move to a larger facility in Iowa City. We will concurrently acquire the necessary equipment and hire and train new employees to meet existing increased demand. We will continue to develop and implement production planning based on our developing facilities, equipment and personnel resources. Our current facility lease expires in April, 1998. At the moment we are considering several facilities in the Iowa City and North Liberty area (we would prefer to relocate in the Iowa City area). Our landlord has agreed to extend our lease on a monthly basis until we choose a new location. We hope to be moved by September, 98. We will be able to conduct the first phases of new contracts in our existing facilities, however by September we will be engaged in assembly phases where space requirements will become critical. While operating in our existing facility, we will be able to accommodate the new equipment, however in very cramped conditions, and hire and train up to 6 new employees. We are currently advertising for machine shop employees through the Iowa Workforce Development Center. We will begin advertising for optical shop employees in February. We plan to hire two machine shop employees and two optical shop employees by the end of February. Once we complete the move to a larger facility, additional employees will be added as needed during the rest of the year. Upon receiving our first meter-class telescope job, we will acquire a large capacity CNC Bridge Mill. We anticipate that this will happen some time during 1998. b) Most of our contracts are signed during the first quarter of each year. This is due to the fact that many of our customers are funded by federal agencies such as NASA, the National Science Foundation, Lawrence Livermore National Laboratory, Iowa Space Grant Consortium, etc...We have signed contracts for several jobs and we have verbal commitments for many others. We will be able to meet the demand for our products in a timely manner if we can develop our resources quickly. Up until this time, we have successfully completed several sales based expansions. The company will use this experience to ensure the success of this next critical stage in the companies development. c) The personnel involved in the expansion plan include myself, (James Mulherin) as president and CEO. I started the company in 1991 and have overseen the general operations and all expansion efforts of the company since it's inception. My current duties as CEO include coordinating with our office manager, Daria Vogel, our accounting consultants, Jacob Young and Kenneth Haldeman, CPA, the machine shop manager, our engineering and product development staff and our marketing manager (not to mention our corporate attorney, Dell Richard). I am also directly involved in managing the optical shop, as well es dealing directly with our professional customers. Keith Kinnison acts our optical shop foreman. He has been with the company since 1996. Joseph Mulherin directs operations in the machine shop. Reporting directly to Joseph is John Hulick, the machine shop foreman. John Mulherin is in charge of Engineering and product development. Rich Williams is our marketing manager. d) The company will consult with ISED and Iowa Workforce Center staff in hiring and developing training programs. 12. If funds are not awarded, will the project/program continue? Yes __ No X Without CDBG funding, Torus would not be able to move forward with the project. We are currently maxed out as far as accessing commercialfinancing for the project 13. if the funds are awarded, will the project/program continue after the CDBG funds end? Yes X No Torus will be able to realize its expansion goals and be poised to capture new markets. 14. List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operation funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. Please Note: The Housing and Community Development Commission may request a copy of your overall agency budget. BUDGET BREAKDOWN Expense Category CDBG Other List Source of Funds Funds Funds Moving Expenses $10,000 Tor~ 4-Spindle Polisher $30,000 CDBG CNC Milling Machine $45,000 CDBG CNC Lathe $30,000 CDBG CNC Bridge Mill $110,000 Bank or Lease Please place an X in box that applies Type Status In-Kind Cash Antic. Comm X X X Totals $105,000 $120,000 16. Have you received CDBG funding in the past? Yes . No X (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional service loan and/or repayable loan?) If former projects are underway or not yet completed please indicate how much funding is left to be spent. 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. See #7 APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1997, TO: City of Iowa City Dept. of Planning and Community Development 410 E. Washington Street Iowa City, IA 52240 The Future oF Astronornieai Optical $7$tern$ The l:utttre of Axtronomical Optical Systems -l'twus Precision ()plies is a ,,~,~Md-lcading manLtfacturer of large aperture optics and r~bt)lic telescope s~'stems. We ha~e achieved a reputation in the international astromm]x ct)mmunil~ Ik)r consistentl? producing hi~h- qualit5 pro)ducts. ()ur staff pass careful alton- Lion ~,) the details of designing. producing. and testing ever5 product. We fabricate all optics and mechanical assemblies at our fa- cilit~ in Iowa. enabling complete control t)l' the ~orkmanship and quality of ever> pro- jecI. Torus' mission is to produce the highest- quality products in the industry. To meet that goal u,e seek out the latest technologies. de- velop relationships with leading professionals in industry and academia and incorporate cutting-edge ideas and technologies into our products. Over the years the staff at Toms has worked closely with customers to de- velop products that meet the requirements of the most demanding research and educational pro,grams. Quality and Innovation (.)t,alit.,, and innovation are the keys [o mtlch of our in the industo'. ~eu optical and mechanical component I'abric:tted to high tolerances ~ith the utmost care. Because :tll t~ptical alld mechanical assemblies are fabricated ht~tls¢. high qualit> is ['hc pr(ffc,4.mmal sm/'t' al TortIs c()nlinuallx lll(~llilor'. rhc latest sciontit'it dlld tochm)logtcal ildvilIICCS I11 ilSIF(IIIOIllX :lild Indttsll'x. ~c illcorpt~ratc IllUIIV of these ideas AIR[ lOCI/ iqlll~ llCslgllS, .~5 il result. tRII' roleset,pox illld tJl'iX C Ctqlll'l~l CC04 at Torus Obser~ator)' in Buckle), g~,'..[ At Torus. ~c use t[lC lalcst totds lO dc~,ien alld ~qai1tll'acturc our products. ()ur oneinters use Perillure-Pro NT ~orkstalitm, for ,*plical 311d mechanical dc,i,gn ~x ork. Mechanical ColllpOl/ClllS al'c fabricated using c~m]putcrizcd CNC milling macinncs and ct,nxcnlional machining equip- mum. ()ur opticians Jlilxk' dcsclopcd nc~ ICCJllliqtlCx crease pn~duclion time xx hilt maintaimn= ctmMqcnllx huh optical qualit5 ( )ur ,ihilil~ to produce optt,-mcch:mical Custom Optics \l -]'~)rus. ~ c pr()ducc oustphi large-apcmn'c aspheric Imr- ~'~q's and lenses Ibr *pccial applications. 'The optical shop capable ~)1 tll:l~RIfaclt~riil,g optic* up to 1.5-mctcrs aperture Ac design ,red lhbricate all optics to meet tt~c specifica- tions of our customers. E~ cU~ optic is thoroughly tested and cenilicd to our stnct qualit} control standards. · Fine grinding a 1.0 meter mirror Available Astronomical Optical Sets · Classical and Ritchey-Chrdtien Cassegrain · Newtonian · Catadioptric · Off-axis and tilted component optical systems Accessor,~' Optics · Ficld-tl;tttener/corrector · Conla-correcting lenses · %'ide-field corrector lenses kbcal reducer lenses Complete Custom Telescope Systems Torus manuthctures eLlStOm telescope systems Ltp to 15 meters aperture. Many projects involx e Classicaft Ritchey-Chrdtien Cassegram designs on computer- controlled equatorial fork mounts. ~,¥e also have experi- ence designing and fabricating German equatorial and Ah Az fork mounts. We can fabricate complete telescope s.,,s- terns to meet special requirements. and can assist in chops in~ the best s~,stem design for your application. ~C 1.0 meter Hextek mirror Mirror Blank Materials · Fine~anncaled Pyrex · Fused silica · Schott Zerodour · AstroSitall · Coming UI.E · HEXTEK light weight Gas Fusion rain'or blanks 0.4 meter Cassegrain under construction Key Benefits · In-house manufactunng of optical and mechanical components. Light-weight Surrier truss design. We offer the option of an athermalized truss to minimize the need fi>r re- /housing due to thermal expansion of the optical tube components. Closed optical mbcs are also available. Special Coating Materials · Protected and enhanced aluminum · Silver · (]old · Wavelc[~eth specific anu-reflection coatings All mirror-mounting cells use kinematic :red pseudu- kinematic design principles to ensure positi,,e location and stress-free support of the critical optical elements. lash f'rK'llon-rJnl drives svifi~ ~uh-'arc sCCOlld I'~SOILIlI~}11 ,,p~cal chowders. I~oimmg accuracy is typecallF +,' t0 arc scomds wilh repea[ahfiiU of 2 arc seconds RXIS T, wu:4 ,;u ppJies the roes4 ad~, anted computer-control Jcd rdcscope-control system in th~ indust~ f~aluring full aLllOllla[1Oll, rCIllOle con~roJ and Internet operation pabilitles. Testing a telescope control system Torus' Optical Shop The optical shop at Toms has the capacity to produce large-aperture precision optical sets. We can fabricate sev- eral meter-class projects concurrently. ,lames Mulhenn. Toms' master optician. oversees all production in the opti- cal shop. Skilled opticians work with James during grind- ing. polishing and testing of every optical set. Our opti- cians are continuously developing and refining the manu- facturing and testing techniques employed in the optical ,shop. This enables us to produce very high quality optics on schedule to meet the needs of our customers. Wide-field corrector lens set Testing and Quality Assurance ~,l{~s{ opliC:.lJ teS, Illl.,.2 dt To,'us IX t~el'J"~ll'lllCd LISIII,.2 ,,;~111t_' fi~l'm of null test. H~r pm'aboh)ids and leJcscope ~pIlCs I.() meter aperture. Ire primar5 optical testing inethod pJ{?ed ix :tutocollinlatio~ using prcc~sion optical flats. Casscgrain secondaD mirrors are tested usin7 Hindle 4pheres or some tbm~ {~f modified Himtie text. Cassegrain mim~r qel is tested as a matched pair in auto- colhmation. Toms cemfics most optics with a Fizeau-t5 inte~¢rometer tkaturing computerized thnge analysis. fizeau interferometer in a 0.6 meter flat Key Benefits · All optics are produced in-house in our optical shop. · State-of-the-an optical processing and testing equip- ment. Quality of optics guaranteed to meet customer specifi- cations. Capabilities · Fahri('ation ~flarge aperture optical ~ets. We are se~ up to thbricate optical sets up to 1.5 meters and test them to rigid standards. Full array qf optical design.s. Toms has experience fabricating most t.~pes of optics including Nc~ tertian Classical and Ritchey-Chr&ien Cassegrain. Catadiop- trio. off-axis and tilted-component optical systems. Axailable mirror blank materials include Pyrex. fused quartz. Zerodur. Sitall. ULE and HEXTEK light weight Gas-Fusion mirror blanks. Comprehensive oprit al lest.fit('ilitiex. Testing and veri- fication of optical quality is crucial to determining that eyeg optical set ,,re produce meets or exceeds specifi- cations. ()ur optical shop uses the best tools and tech- niques available to ccrtil5 optical quality. Full-Service Machine Shop Torus has a full-,;cr'~ ~cc machine ,;hop with experienced machinists u~ing c~m~cnlional and CNC mclal-~,rkm~ Ctluipmcnl to produc~ precision mechanical pans and scrublies. The machine shop has the capacit~ to design produce mechanical pans ranging from simple lens cells complete stalo-olLd~e-an telescope systems. Telescope shaft on the lathe Key Benefits · In-house fabrication of parts and assemblies. · Mechanical design using the latest CAD soilware on powerful Pentium-Pro computer workstations. · Highly-skilled. experienced machinists working on conventional and CNC metal working machinery. · Rigid qualit.,,' control to very high tolerances. Capabilities · Complete Telescope Systems to 1.5 meters. Torus' ma- chinists have years of experience building large. com- plex telescope systems. This experience is directly re- flected in our high-quality mechanical workmanship. We ha,~e the capability to manufacture virtually any optical tube assembly or mounting to meet your re- quirements. Innovative Mechanical Design. We constantly re- search new methods and techniques to increase the perfommnce of our products. As a result. Toms pro- ducts the highest-quality. best perforating mechanical assemblies in the industr>., Programming a CNC Mill For More Information Address Torus Precision Optics, Inc. PO Box 3387 Iowa Cirv, IA 52244-3387 James Mulherin Telephone/Fax ~319) 354-1410 (319) 358-2467 Rich Williams Telephone/Fax (206) 891-0134 (2()6~ 891-0139 E-mail toru.~optlcsO, raSh.COrn richjwillianns(~' msn.com Torus Web Site http.'//~'ww. tr.'u.~tq~ti~ 's., 'Olll © 1997 The Future of Astronomical Optical Systems NameofPr~ect: Broadway Neighborhood Center Improvements CITY Of IOWA CITY fY99 COMMUNITY DEVELOPMENT BLOCK GRAiqT FEB 0 ~ ? FUNDING REQUEST FOR NON-HOUSING PROJECTSp. c.D. DEPARTMENT 2a, Amount of CDBG Funds Requested $ 21, [ 40 b, Loans Grant $27,[40 c, Type of Loan: (check applicable line) Amount Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Nameand AddmssofApplicanUOrganization Neighborhood of P.O. Box Iowa City Centers 2491 IA 52244 Johnson County 4. ContactPersonandPhoneNumber Brian Loring (319) 358-0438 1 ;)/97 Loca~onofProposedPr~ect: 2105 Broadway Street Iowa City IA 52240 Bdef summary of the proposed project: o Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs X Public Facility Needs __Public Service Needs __Economic Development Needs Neighborhood Centers of Johnson County is requesting CDBG support to make improvements to the Broadway Street Neighborhood Center. The improvements have two primary objectives: 1) implement upgrades to improve building fire safety consistent with 661-5.5I.A.C. and 237A Code of Iowa; and 2) remodel rooms on both levels to accommodate in- creased demand for licensed child care/al~erschool programs, adult education classes and library. Fire safety improvements include replacement of existing entrance/exit doors ~th doors equipped with a panic bar. In addition, exposed structural members in the furnace room must be dry-walled, and drop-in ceiling tiles in the basement must be replaced. The purpose of the upper and lower level remodel is to offer space that both accommodates the dramatic increase in demand for child care and afterschool programs and is versatile enough to use for adult and parent education programs. ~Nhy is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS {Include references to CITY STEPS objectives and priorities.} Neighborhood Centers is unique from many human service agencies. While a lot of agencies are driven by specific issues or problems, Neighborhood Centers is driven by the needs of the neighborhood and in turn builds upon the assets of the low-income residents we serve. We do not wait for a crisis before we reach out to a families. We offer a consistent, stable, day-to-day presence in the neighborhood, and that is important when you are in the business of prevention. As a result of both state and federal welfare reform initiatives, a significant portion of the families from the Broadway Neighborhood are moving into or returning to the workforce as full time employees at 30 hours per week or more. In response, this past year we added an additional 12-16 child care spaces to our existing 12 at the Broadway Center. That has meant taking over a large portion of the lower level. The lower level of the Broadway Center was constructed as multipurpose space to be used for afterschool preven- tion programs, neighborhood gathering, ESL classes, Neighborhood Council meetings, etc. When we set out to expand our licensed day care on the lower level, we were confronted vdth some hurdles. For purposes of explanation. the difculfies come in the following areas: 1) replacement of doors and ceiling to bring the building into compliance with fire safety rules regulations and standards; 2) upgrading the space in the lower level to provide a learning environment compliant with our accreditors, the National Association for the Education of the Young Clfild; and 3) reconfigure space to make accommodations for displaced programs and activities (ESL classes, parent education, Neighborhood Council, Even Start, computer lab and library). The expansion of neighborhood child care facilities is a part of the City Steps strategic plan. The plan recognizes child care at a high priority need level. City Steps was researched and compiled prior to some of the more dramatic outcomes of both state and federal weftare reform initiatives. In consideration of current circumstances, child care has beg, ome a more pressing need for low- income families moving from weftare to work. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. The objectives of the project are to improve the building and enhance the safety and quality of Neighborhood Centers programs, services and activities. The three primary areas of focus for this project include community building, skill building and advocacy/ support. Community Building Under community building, on a basic level we offer a presence in the neighborhoods - a center - a place for children and families to meet and for families to get to know one another - build those informal helping relationships that we all rely on to make our lives manageable. On another level, we actively facilitate the broadening of people's natural networks of support. So all of our programs regardless of the focus, build in opportunities for families to come together and strengthen their neighborhood and community. Skill Building Skill building is something that is really part of all our programs, whether it is child development for infants, parenting classes, English as Second Language and GED classes, afterschool and teen groups, we're working to sharpen people's skills to help them reach their potential as students, as employees, as parents, as neighbors and as citizens. Support Services Support services is something that has grown tremendously in the past year or two, due in large part to folks moving off welfare and returning to the world of work. And the most significant part of that support today come in the form of child care and pre-school programs. Outcomes will be focused around the following three objectives: Primary Project Objectives Improve child care facilities to comply with NAEYC standard. Improve outcomes for the young child Strengthen natural support network for families Build academic and life skills for adults (ESL, parent ed., tutoring) Outcome Indicators NAEYC Accreditation Hawaii Early Learning Profile (HELP), HOME Inventory Reliance on formal services, interfamily relations and interactions Even Start Literacy Profile. "Nurturing" AAPI evaluation ;0. Ust goal(s) of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number between 81 - 100% median income Number over 100% median income TOTAL 750 persons or households (persons) --2_0-- persons or households ,, ~ persons or households __ persons or households __ persons or households 770 Persons or Households " Neighborhood Centers of Johnson County is requesting CDBG support to make improvements to the Broadway Street Neighborhood Center. The improvements ~411 allow us to comply with fire safety standard consistent with 661-5.5I.A.C. and 237A Code of Iowa, and accommodate increased demand for licensed child careJafterschool programs, adult education classes and library. Goals for the project: Create a sense ofcommunib' by providing central meeting place. Facilitate informal helping relationships between neighbors through formal and informal programs that reduce reliance on formal services. Offer programs that strengthen families and create constructive options for youth. Work with families to develop sustainable and consumer directed child care opportunities to help them achieve self-sufficiency. Provide programming for both children and adults that improves their chance for success in school and the world of work. I. General Description of Activities: Ust major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). PLEASE SEE ATTACHMENT 12. If funds are not awarded, will the project/program continue? Yes~ No X 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes Z No 14. Ust the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative coats, etc. for construction/rehab projects. Please include the cost of an audit for any project over $300,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. PLEASE NOTE: The Housing and Community Development Commission may request, a copy of your overall agency budget. BUDGET BREAKDOWN Please place an X in box that applies. EXPENSE CATEGORY CDBG FUNDS (e.g. salaries, acquisition, rehab) Basement Work $7,200 Drywall Ceiling 5,300 Type Status OTHER LIST SOURCE OF OTHER In- Cash Antic. Comm. FUNDS FUNDS Kind $ 1,800 NCJC X 1,300 " X Door Replacement 1,440 360 " X First Floor Work 7,200 1,800 " X TOTALS $21,140 $ 5,260 15. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). This project represents the second phase of an effort that began last year with the upgrading of the playground to meet NAEYC standards. In 1997 we raised $19,300 for playground renovation from the Variety Club of Iowa, with the Hawkeye Area Community' Action Program also contributing to that phase of the project. Have you received CDBG funding in the past? 'Yes X No (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional loan and/or repayable loan?) If former projects are underway please indicate how much funding is left to be spent. 1991: $26,000 Grant 1994: $150,000 Grant 1996: $80,000 Grant 1996 $100,000 Loan Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. Low-income residents serve on our board of directors to provide ongoing support and direction for the agency. We also rely on resident program advisory groups for our prevention programs. We also frequently survey residents of the neighborhoods we serve. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1998, TO: cdbg\fndrqfrm.sn City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 319-356-5230 q~.~ Attachment 11. General Description of Activities: a. Derailed information regarding elements and time schedule: Listed below is time line of significant activities in the past )'ear and the proposed completion dates for future activities for the Pheasant Ridge Building Project: Activity Comr~letion Date Finalize plans June 1998 Building permit application August 1998 Construction contract signed September 1998 Construction begins September/Oct 1998 Construction completed December 1998 Program begin use of space JanrotD' 1999 b. Steps taken to assure this project is financially feasible and meets Federal, State, and local codes The financial feasibility of the entire project is largely contingent upon support froin the Housing and Community Development Commission. The board of directors have committed support for building improvements specific to the libra~' at the Broadway Street Center. Neighborhood Centers will work with the City of Iowa City and a reputable local contractor to ensure compliance with Federal, State and local codes. c. Personnel involved in carrying out the project and related experience with program and project implementation. The remodel project will be managed by Brian Loring, Neighborhood Centers' executive director. d. Amount of Volunteer and agency staff time needed to car .rv out this project The executive director and the Broadway Site Coordinator will be the primary staff dedicated to ensuring implementation and completion of this project. Approximately 30 hours of staff time will be required for this project. However, once the project is completed, opportumties for volunteer involvement and residenl participation at the center will be greatly increased. ¢1 TY OF IOWA CITY FY99 CDBG and HOIt4'E FUNDING REQUEST FOR ALL HOUSING PROJECTS Project Name: Heating and Cooling System Upgrade/Stair and Floor Re d Type of Project: Rehabilitation and Renovation t..~co ,) 19o7 / GENERAL INFORMA T/ON 1. Lead Applicant Name: Emergency Housing Project, Inc. Applicant Address: 33 ] North Gilbert / PO Box 3146 /Iowa City, LA 52244-3146 Contact Person: Julia K. Rcmbert Title: Executive Director Phone Number: (319) 35]-0326 Fax Number: (319) 35]-2137 2. Secondary Applicant (if applicable) Not Applicable Applicant Address Contact Person Phone Number Title Type of Applicant (check one): Community Housing Development Organization X Pdvate non-profit organization Pdvate for-profit, individual or partnership applicant Public Organization 4. Federal Tax IdentificaUon Number: 42-123-1451 Amount of Funds Requested HOME $ -0- grant $ -0- loan CDBG $ 49,645 grant $ -0- loan SUB-TOTAL $ 49,645 grant $ -0- loan TOTAL REQUEST $ 49,645 If a loan is requested, please indicate the applicable loan terms: Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Other: (explain) Years EHP 2 6. Provide a bdef description of the proposed project (please limit response to this space) This proposal consists of two subprojects: Upgrading the Heating and Cooling System - Would increase air conditioning efficiency by 75% and heating efficiency by 55%. · Install new air conditioner for upper area. Unit to be installed in attic complete with all ducting, controls, refrigerant piping, power and control wiring. · Install air conditioner for main level and lower level. Unit to be installed in basement, complete with all ducting, controls, refrigerant piping, power and control wiring. · Install two hot water boilers with hot water makers, repiping the system to accommodate boilers and hot water maker. Separate controls for the upper and lower levels would be located in the office so that temperature could be better regulated from floor to floor, saving energy and increasing comfort. Basement Stair and Floor Rci~air: · Rebuild stairs leading from the kitchen to the basement. · Remove the wall between two sets of stairs going into the basement, creating more space and a safer avenue in and out of the basement. · Install commercial style tile over existing broken and deteriorating tile in basement hallway, commons area, two bedrooms, and laundry room. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received Budgeted Amount Amount Expended (to date) FY96 (July, 95- June, 96) $24,500 $24,500 FY97 (July, 96 - June, 97) $10,000 $10,000 FY98 (July, 97- June, 98) $18,400 $10,600 Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance). Heating and Cooling. Efficiently and effectively heated, cooled, and circulated air will create a more healthful environment in the shelter for the hundreds of low income guests EHP serves each year, while allowing us to use our financial resources on services rather than utility bills. Stairs and Floor. Replacing the stairs and basement tile floors would increase the healthful nature of EHP's facility for its hundreds of annual low-income guests and decrease any risk of injury arising from substandard steps. EHP 3 Descdbe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehab, tenant based rent assistance or downpayment assistance), total number of units and number of units assisted with public funds. This rehab project is located in the homeless shelter facility at 331 North Gilbert Street in Iowa City. The air conditioning units would be in the attic and basement; boilers and hot water makers in the basement; stairs leading from the kitchen to the basement; and floor tiling in the basement. 10. Please detail, on a separate page, a complete budget including the proposed sources and uses of funds for the project. Include all other funding requested for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. See Appendix A for budget 11. Please complete the table below showing the types and amounts of funding being requested for the proposed project. Funding Source and Type of Funds Iowa City CDBG (public) Iowa City HOME (public) State of Iowa HOME (public) Iowa Finance Authority (public) City of Iowa City - Tax Increment Financing (public) City of Iowa City - Tax Abatement or Exemption (public) Applicant Contribution of Equity (private) Pdvate Lender Financing (private) Low Income Housing Tax Credits (private) Private Foundation(s) (private) Volunteer Labor and/or In-kind Donations (private) Total of Private Funds Total of Public Funds TOTAL PROJECT FUNDING Number of Units Requested Public Subsidy Per Unit Total Cost Per Unit Amount of Funding Requested $49,645 -0- -0- $6O0 -0- -0- -0- -0- -0- -0- $2,000 $ 2,000 (a) $ 50,245 (b) $ 52,245 (c) (sum of lines a and b) 1 (d) $ 50,245 (line b divided by line d) $ 52,245 (line c divided by line d) *For rental housinq projects only, please complete the adached proforma with this appfication* EHP 4 12. Program regulations require a 25% match for HOME fundin~ only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement WITHOUT the use of City funds or property tax exemption. Local HOME Funds Requested $ x .25 = $ Local Match State HOME Funds Requested $ x .25 = $ State Match Not Applicable 13. To help ensure the efficient use of federal, state and local funding please describe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. Replacing the present heating and cooling system with a newer, more energy efficient one will save the Emergency Housing Project thousands of dollars in utility bills. Those savings will be re-invested in programming and other shelter costs to ensure that the Iowa City community will have a long-term, affordable solution to housing homeless persons. Rebuilding stairs leading to the basement and tile flooring in the basement will pre-empt possibly much more expensive costs. Those costs could include liability claims resulting from injuries caused by the stairs and current, substandard flooring. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Date July 1, 1998 July l, 1998 July 15, 1988 On or before September 30, 1998 Descriotion of Activity Beginning of City Fiscal Year and Project Start Date Competitive bids solicited for heating and cooling and stair and floor projects. Official request to Iowa Finance Authority to use remaining balance of previous funding allocation to partially pay for above project. Bids collected, contractor(s) chosen. Completion of heating and cooling system installation. On or before November 30,1998 Completion of stair construction and floor tiling. EHP 5 15. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget (include evidence of financial commitment(s) including terms and amounts). During its fifteen years of service, the Emergency Housing Project has proven to have the capacity and experience to undertake and complete projects such as the heating and cooling and stair and floor rehab projects proposed above. The current Executive Director and Case Manager have supervised and coordinated other construction and rehab projects, including a 1997 CDBG-funded floor refinishing (brought in under budget), and a 1996 IFA-funded entry construction. Further, EHP has been very effective at recruiting skilled volunteer labor (e.g., the Iowa City Homebuilders Association's Remodelers' Council for the construction of a small confidential office space), finding sources of donated supplies, and raising funds, if necessary, for shelter maintenance and improvement. EI-IP has solicited two bids for the proposed work, and plans to solicit several more, if funding is awarded. EHP has $600 of previously awarded IFA funding available for this project, with approval from Kent Powell, IFA Director. Mr. Powell was interested in expending the $600 to replace basement baseboard heaters. However, the heating and cooling system described above would be much more efficient, safe, and effective than baseboard heating. It is most likely he will approve the request to spend it on the system outlined in this proposal. 16. Tell us why this project is needed (include information from market studies or other supporting documentation) and how it will fill a gap in the City's housing market. In addition, describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Consolidated Plan. The Emergency Housing Project is the only general use homeless shelter in Johnson County. EHP serves adult men, women, couples, families, and children accompanied by their parents. EHP is housed in a 1920's house that is a joy and a challenge to operate as a homeless shelter. A joy, because unlike many more stereotypical, institutional-feeling buildings, it provides a welcoming and cozy atmosphere in which people can gain a jump-start to independence. Challenging, because the building was never intended to be used by as many as 29 people each night. Heating and Cooling System. The heating and cooling system is ineffective, and inefficient. Because of the building layout, distribution of guests' quarters, and old heating system, it is impossible to regulate the heat so that everyone is comfortable. Instead, people on the bottom floor must swelter so that people on the top floor do not freeze. During the summer, the house is cooled with individual, donated window units. They cost the shelter far too much money to operate, and do not produce the cooling power necessary to cool EHP guests adequately. Further, the air distribution system does not circulate air appropriately given the contagious illness risks inherent in operating a homeless shelter. It is imperative that fresh air is regularly and effectively circulated through the building to reduce the level of health risk for guests who may already have impaired immune systems because of nutritional and physical deficiencies resulting from poverty. Stairs and Downstairs Flooring. Built to house a single family, EI-IP's building withstands more wear and tear than it was ever intended to handle. The stairs to the basement are rickety and if not rebuilt, will soon be a safety hazard. Repaired several times since they were installed in 1993, EI-IP has learned that they now need to be completely torn out and replaced with new construction. Likewise, the tile floors in EHP's basement have deteriorated past the point of repair. Tiles are chipping, or in some instances, coming completely off the subflooring, creating a health and safety hazard. The proposed project addresses the priorities, strategies and goals cited in the City Steps Consolidated Plan. Specifically, it addresses the following objectives in section IV (C) (c) (1) on page 82: a. Improve and maintain existing shelter facilities. Expand staff and capabilities within existing system to provide improved service. EHP 6 17, Discuss your organization's policy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism(s) for obtain- ing feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. EI-IP solicits input from guests before and after building improvement projects in the following ways: · Use of a suggestion box for confidential suggestions and concerns. Open dialogue about a variety of programming and infrastructure issues during weekly or more frequent individual case management meetings. · Informal interaction in the shelter during evenings. · Solicitation of suggestions for and participation in house maintenance projects. 18. An objective of the City of Iowa City Comprehensive Plan is to promote diverse developments (variety of housing types and a mix of all income levels) please describe the the target population this project is to serve and how the project will promote diversity Also, please indicate the number of persons or households that will benefit from the proposed project by income category (see attached table for local Income Guidelines). Number between 0 - 30% median income* Number between 31 - 50% median income Number between 51 - 80% median income Number between 80- 100% median income Number over 100% median income TOTAL Percent LMI __675._persons or households (a) persons or households (b) persons or households (c) persons or households (d) persons or households (e) Persons or Households (f) ~100.._. (lines (a*b+c) divided by line f) The target population is people who are homeless. This population also includes people with other and varied issues, including: mental illness, chronic and/or active substance abuse, and physical and developmental disabilities. Further, EHP serves a disproportionate number of people of color, as compared with the general Iowa City area population. A demographic summary of people served by EHP during 1997 is enclosed with this proposal. *This figure is an estimate based on the number of people served In 1997, EHP served 643 homeless people for a total of 9, 048 nights of services and shelter. 19. As accurately as possible please descdbe how outcome data indicates that the project objectives can be met. First, descdbe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. Project Objectives Heating and cooling levels are consistent in the shelter from floor to floor. Project Results Temperature variations between floors are within 5 degrees Fahrenheit. EHP guests are more comfortable with better heating and cooling. · 80% of guests polled in December 1998 and July 1999 indicate they are comfortable with the shelter's climate. · Energy efficiency is maximized. · Stairs leading to basement are safe. · Utility bills decrease by at least 25% by June 30, 1999. · No guest or staff member falls on stairs due to condition of stairs. Flooring is appropriate and safe. · No floor tiles are chipping or coming loose, creating a Appendix A: EI-IP Heating/Cooling and Stairs/Floor Repair Budget Repair/Item Cooling: Install new air conditioner for upper level area: Condenser-air handier unit, ducting, power and control wiring, condensate drain registers and grilles, labor, permit fees, cutting and patching of ceiling and walls as required. Install new air conditioner for lower level: Main floor and basemere as above Air conditioning subtotal.' Heating: Install two Weil-McLain hot water boilers with hot water maker. Repipe system to accomodate boilers and hot water maker. Seperate controls for upper level from lower level. Install main temper- ature controls in business office. Replace damaged fin robe radiation with a com- mercial grade fin tube system. Removal of old boiler and hot water heater included. Minor wall cutting and patching, wiring, and labor included. Heating subtotal.' Stair Reconstruction: Remove wall bot~een two se~ of s~rs going into basement. Install painted rail to code. Stair subtotal.' Floor Tiling Replacement: Install commercial style tile over existing tile into basement hallway and commons area. Install new commercial tile over existing tile in bedroom 1. Install new commercial file over existing tile in bedroom 2. Install commercial style over existing tile in laundry room. Floor tiling subtotal: Est. CDBG IFA Cost Funds Funds $14,555 $14,305 $6,890 $6,640 $21,445 $2~945 $26300 $24900 $0 $0 $0 $6OO In-kind $250 $250 $500 $800 $920 $720 $0 $200 $920 $720 $0 $200 $1,075 $875 $0 $200 $835 $735 $0 $100 $835 $735 $0 $100 $835 $735 $0 $100 $3,580 $3,080 $0 $500 Rehab Grand Total $52,245 $49,645 $600 $2,000 p.o. box 3146 331 north gilbert street ! ~owa city. *owa 52244-3146 tel · 319/35143326 fax · 319/351-2137 · ehp~aol.com - 1997-1998 Board Members 8e~ed¥ Johes Kath~n C~ v~ P~ide~ ~k Un~d ~rry T~mu~. Pmsi~nt John ~uer Chnsti~ Rum~ Jam~ Martins. MD. F~ U~d Me~t J~e ~ff ~ HOI~ ~rt · Jan Lois St. MaW's Ca~ Ja~s McCue. S~mtary St. ~k's ~n St. ~us C~c Char~s Ping T~ b~ Joan Eimas Ed~ A. ~no Mike Kmzz Paul Hor~k Dimeto* Julia Klemschrnit Rembel'L MSW A United ~y Agency · January 28, 1998 Housing and Community Development Commission 410 E. Washington Iowa City, IA.52240 ' Dear Commission Members, Please consider this letter as assurance that the Board of the Emergency Housing project is informed about and supports the proposal seeking funding for heating and cooling system replacement and stair repair. Current and futttre guests of the shelter would ' greatly benefit from updating the heating and cooling system. Climate control in our' 1920's style shelter has always been challenging, and'expensive. It is time for EHP to imp.rove our s3;stem. Because the house is routinely used by 29 people each night (and was never construSted for those purposes), it sustains considerable wear and tear. It is becoming vitally necesssm-y that the stairs.heading downstairs be repaired and' replaced for the safety of our guests. ' If you have any questions about our support of our proposal, please do not hesitate to contact me. , Sincerely, Gerry Tetrault President of the Board PLUMBING--HEATING--COOLING 1611 Willowcreek Dr. -- P.O. Box 2980 Iowa City, low., 52244 ~ANUARY 28, 199§ Ph: 31 W337-9681 ] .... m Fax: 319/337-7636 MK. LEE DE BOER 331 N. GILBERT ST, IOWA CITY, IA 52245 RE: BREAEDOWN FOR UPPER AND LOWER AIR CONDITIONING UPPER LEVEL AREA; GONDENSOR-AIE HANDLER UNIT, DUCTING, POWER AND CONTROL WIRING, CONDENSATE DRAIN, REGISTERS AND GRllJl~BS, LABOR, SALES TAX PERMIT FEES, GU~I'ING AND PATCHING OF GELLING AND WALLS AS REQUIRED. TOTAL ESTIMATED COST $ 14.555.00 LOWER LEVEL A/C - MAIN FLOOR AND BASEMENT: AS ABOVE TOTAL ESTIMATED COST $ 21.445.00 AIR CONDITIONING UN1TS AD~J RATED AT 12.5EER THE BOILER AND HOT WATER MAKER THAT WAS iNCLUDED IN ESTIMATED COST WILL PROVIDE AN INCREASE IN E~,FICIENCY. BOILER WILL BE RATED AT 61% AFUE. WATER MAKER WILL BE RATED AT 81~ AFUE. THE EXISTING BOILER IS NOW 7.1.2% A]q~E AND WA'J.'~;E tt~ATIi;R IS 55-60% AFUE. THANK YOU FOR THE OPPORTUNITY TO REV1EW TH~$ PROJECT. PLEASE CALL WITH ANY QUESTIONS. ii~~""RD G. DACHELDER. PRESIDENT . J., $, PLUMBING--HEATING--COOLING 1611 Wlllowcr~k Dr. -- P.O. Box 2980 Iowa City, Iowa 52244 January 26, 3, E~g8 Mr. Lee De Boer 331N. GiLbert St. l~a City, [A 52245 Re: Upgrade $o heating system Ph: 31g/33?-g681 Fax: 319/337-7635 We propose the following: Inm~all two Wetl-McLatn hot water be£1erm with hot water maker. Repipe ~ystem to acoomcdate bo~.lers and hot water maker. Separate controls for upper lev~] from lower level. Install main temperature ¢ontrolo in business office. Replace damaged fin ~ube radiation wt%h a commercial Removal of old boil. er and hot water heater inoluded. Minor wall cuttin~ and patching included. Wirning, labor, and ~ales tax included. TOTAL E~TIHATED PRIOg 26,300.00 If you have any queet~ons, please call. Riohard G.' ~aohelder, President Date .....1..-., .2..9...-..9., .8. ............ Po.qe ....1 ..........of **.1 ....... Proposal Submitted To: Cily ....... T..o...~..a.....C..i..~ i~. .......... State..I...~... Zip...5...2. 2..4..5. ..... Phone ....3..5...1..-r.0..3...2..6. ...................................................... Work To Be Performed At: Street ........s.D..m..e.. .............................................................. City .....................................State ..........Zip .................... Date of Plans .......................Architect ............................... 'painted rail to code. $.920.00 All material is guaranteed to be as specified and the above work to be performed in accordance with the drawings and spedlfications submiffed for above work and completed in a substantial workmanlike manner for the sum of $ , with payments to be made as follows~Oll...comple.ti.on...o£....v. or~ ............................. eculed upon writlen orders only and w/11 become an extra charge over and above the signature ....../~.=.~..~.~-~ ~.~_.~.,~ ...mesK'.~ ......... estimate. All agreemenb subject to siNkes, accidents, wealher and/or delays beyond , our control. Owner lo carry fire, tornado and o~er necessary insurance ~or above work. Our worke~. are fully covered by Workmen's Compensation Insurance. Acceptanceof Proposal '. The'above specifications, prices and conditi0ni are hereby... accepted and I/w.e authorize Lammers Construction to do the work as specified: Payment will be made as shown. Note: This proposal good for · 3 0 days Signature · Signature .......................................................................... Date ................................................................................. Feb. 25 1998 I~:4TPH P2 p~ ~ 3146 Dimelee February 25, 1998 Members o£~e Housing and Community. Dcvelopment Commission ." City of Iowa City 410 E. Washl,xs~on " Iowa. city, IA 5224o ,Dear Commission Members; Duringmy presentation on Feb. ru .a~y 18, a. few questions were raised c~ .nce~g.the Em.~em~ Housin~ ~oject's (EHP's) proposal to replace our heating am:l cooling system. In respons~ to your questions, I .have spoken wlth Larew.Hea'ting and,Plumbins about the proposed system. The questions and c *larify~ information :follow:..' 1. ~ lhe '~ u_~ilbe foree~! sir? Yes a~d ~:' ~e ~r ~n~o~g ~ wo~d ~olvc fo~ ~, ~t ~e h~g'~ w~d ~t. T~' ~m~ ~ ~o~g ~'~d ~o~ ~t~ ~r ~on ~ ~ b~. ~e ~ low- 2. Wo~ it '~ more cmt~e .to i~.~e.hea~g ahd ~hg.~tm gt o,ne .. 't~e~ rex ~e ~or ~ would ~ I~.E~ ~q ~g ~ ~o~ s~ ~e ~ at one time: ~ow~, ~e pr~.~ ~ brokm ~o'~ p~, · n~S~. , 3.' .If funding Were such that only.part of the p~posal. Would, be fund'ed,'what' wOdld be the most necessa. ry and effective Component? 'The a/r c'ond/t/oning. By installia& the air conditioning miit in the attic, in paniodar, fl~e coo'hag co.sts for ~ would b~ substantially decseased and thelshelt¢~-~s air.circulation mu~h improved. -I am unable to.attend your n~eting on Feb :'mary :26, but should.yo~ bave, ariy questions,. I ,would be glad to provide any .fi ther.in orma. 6. . · ,. ·. . Si cer. ely, ' Director. CITY OF IOWA CITY FE~ 0 ~ ic ' 12/97 FYgg COMMUNITY DEVELOPMENT BLOCK GRAk T FUNDING REQUEST FOR NON-HOUSING PROJECTS' P.C.D. DEPARTMENT Name of Project: Exterior painting and roof =-storation of Co~razLnity ~ntal Health Centar buildings 2a. Amount of CDBG Funds Requested $ 33,300 Loan $ Orant $ 33,300 Type of Loan: {check applicable line) Principal and interest (amortized loan) Principal and no interest {amortized loan) Principal and a balloon payment Conditional Occupancy Loan Ifuture repayment) Declining Balance Lien (forgiven over time) 3. Name and Address of Applicant/Organization ~Ld-Eas~ern Iowa C~t~t~nity ~ntal Health Center 37 East College Street Iowa City, Iowa 52240 Amount ContactPerson and Phone Number Robert A. Jackson (319) 338-3813 Location of Proposed Project: 6. Check CITY STEPS ObjectiveIs) met: Affordable Housing Needs Homeless Needs Public Facility Needs __~.~ Public Service Needs Economic Development Needs Brief summary of the proposed project: Two properties owned by Mid-Eastern Iowa Community Mental Health Center, 505 and 507 E College Street, are dignified, older buildings that are currently utilized to progide outpatient mental health care to low and ~oderate income residents of Iowa City and Johnson county. ~he older buildings (hc~s) are located on the border of the historic College street neighborhood of Iowa City while simultaneously acting as a linkage to the downtown commercial district of the city. Exterior restoration is needed. The paint has been renoved fr~h t~he brick on th~ historic 505 property and the brick has been painted. P~placea~nt of cotted wood, prep work and painting is still necessary. Roof repair, the installation of so, Is ~tal roofing, new ½~-.ro~d internal gutters, repair and painting will be done on the 507 property. Painting has not been done for fifteen years on the 505 property and the roof is leaking in 507. . 15 E College Street and 507 E College Street Our goal is to put the buildings in a condition so that they don't deteriorate further. 80 Why Is this project needed? How does the project address the priorities, strategies m~d goals of CITY STEPS (Include references to CITY STEPS objectives and priorities.) The project for which we seek funding is needed so we can adequately maintain our old, dignified physical facilities. The Mental Health Center has established outreach services to serve the iomeless mantally ill and supported conm~tnity living services for persons with a mental illness who are living independently and are able to do so because of the supportive services. Both of these populations, the homeless and those diagnosed with a mental illness, are priority groups within City Steps. On page #32 of City Steps~specific comaents are directed to the i~portance of and value of supportive services. For all age groups including the elderly, middle aged and children; those who are homeless and/or poor, health care is a critical component to the supportive services they need to live and function adequately. Certainly mental health care is of paramount importance within a persons overall healthcare needs. This is identified as a high priority within the public service needs, found on Table IV. 1 on p 75 of City Steps. I might also add that responding to the mental health needs of the citizens of Iowa City/ Johnson county has been identified as the number one need of Healthy 2000 Initiative that was initiated locally by the Johnson County Public H~alth Departmant and is currently being managed by Mercy Hospital. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. The Board of Directors and the staff of the Mental Health Center are a~king every effort to place all of our resources toward client patient care. 'As health care reform continues and the parafont mechanisa~ move ever more completely toward fee for service, aore uncertainties have been created. Our finances have become extremely tight' and financial resources very limited. The proposed project can be completed with the assistance provided by CDBG funds which, in turn, will allow us to target all of our dollars for services. Without the CDBG funds, aoney will have to soon be diverted from services to these very necessary repairs. followht0 Irlcoml slitcoolies: Iple#P4 le~ ettmclm~t In¢om* ~uldeffn~g lot lows City! betwest1 g 1 - I00~ reedlee Irtcome TOTAL 407 persons or households 235 pe, so.~ or househ.lds 10~ per.~ons or household~ p.r$ons or hou~ehold~ 2,_14__0_ P#remm or IIm~seholde ']11e Mid-Eastern 1¢~a Ccml,~e~ity Mental Health Center, in ~e 1997 Fiscal Year, served 2,140 client systems. us to fr~(:us our ewer tighter resources on client c~e. ~!~e Ce_uter, since the early 1990's }]as ,~u3J.nbained and earned out a regular maintenance program. %~e seek these CDBG f%~tds because, our funds are so limited, we cannot cc~]ete so;T~ filial. repairs aJid painting without them. the prolectl. '11~e attached bid for the paintJ.ng of 505 E. Cb].]ege St. house alld tile attached bro. akd(~ of probable costs for the 507 property by Kruse Associates detail %he eleJ,p.~,t:s of w4]at we proExme tcxta¥. .%~x,~.'i fie. bids for the repair %~rlt will be sought wJ th' tile target date of beginning the work no later than July 1., 19~ with the (x~n$).letion of the work by &me 1, 1999. Roherh Jackson will be ~he person ~o ].eads the Mental Health Centers p].m] to ha~ r)f 5()7 F:. Cr,I 1,,g,., aud the 2J4 S, Vml ~r'on pro[x~r't:y a~ ~.ll as the I)rJc,k ~)rk that; b;~ t~ Jx~ dolJr~ at 505 E. 12. If funds are not awarded, will the project/program continue? Yes No X 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes ~ No The buildings will be refurbished. 14. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any project over $300,000 and other Items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed, DOCUMENT COSTS WHENEVER POSSIBLE. PLEASE NOTE,: The Housing and Community Development Commission may request a copy of your overall agency budget. EXPENSE CATEGORY (e.g. salaries, acquisition, rehab) BUDGET BREAKDOWN CDBG OTHER LIST SOURCE OF OTHER FUNDS FUNDS FUNDS Please place an X in box that applies. Type Status In- Cash Antic. Comm. Kind $ Prepare & Paint 505 4,545.00 1,600- Fund Raiser X X P~pair Eave & O.]tt~r Repiace~ent (507) 19.740 5.000 Fund Ra~ set X X Painting - 507 5,540 5,000 Fund Raiser X X Flat Roof of Addition 3,475 3,400 Fund Raiser (507). X X TOTALS ~ 33,300 9 15,000 i 15. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). The Board of Directors of Mid-Eastern Iowa Conmmmaity F~ntal Health Center launched a direct mail fund raising effort in Dece~er 1997. To date, $11,595.00 have been raised for this project. The Board of Directors is prepared to con, it $15,000 toward this refurbishing project, which would be one third of the overall project costs. Have you received CDBG funding in the pest? Yes X No (If Yea, whet year(s) did you receive the fun(ting, state the dollar amount received each yea~ and how much of each award was · grant, conditional loan end/or repayable loan7) If former projects are underway please indicate how much funding la left to be spent. In July of 1986, the Mental Health Center received $115,000.00 in CDBG dollars for the purchase of our property at 220 S. Van Buren Street. In July of 1992 (th~ '93' fiscal year) we received $71,150 toward the purchase of our property at 507 E. College Street. The dollars for both projects came to us as dmclining balance loan grants that are forgiven over timre. Both have expired. ~7 Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or effected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please Include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. O~ a regular basis we gain client satisfaction infomration through a survey. This relates most to whether or not we have worked effectively with them from the ~oment they call for an appointment through the course of treatment. There are clearly times we gain input regarding our physical facilities. Clubhouse, one of our programs for persons with a severe and persistent mental illness has an advisory council made up of lt~_rs (consun,rs) of the Clubhouse. They regularly give us input. Lastly, please note the enclosed minutes where our Board of Directors has supported the Center seeking these CDBG dollars. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1998, TO: City of Iowa City Dept, of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 /I 0 :~\ fndrc~frm. sn KRUSE 7 LONGVIEW KNOLL 10WA CITY 10WA 52240 31 9337'5B91 31 g-337-?743 Mid-Eastern Iowa Community Mental Health Center 507 E. College Street Repair Eave & Gutter Replacement · Scaffold · Demo · Reframe & Patch Prep. · Install New Metal Roofing · New 1/2 Round Gutter & Reconnect Dn. Spout~ lump sum lump sum $5/LF x 110 LF $60/LF x 110 LF $20/1_F x 110 LF 20% contingency Subtotal · Porch Work · Repair Eave (gutter work only). $124 LF x 80 LF ( w! contingency) 4 places @ 300/place Total Repair Eave & Gutter Painting · Prep& Prime · House · Addition · Trim 3000 SF @ 1.00/SF 5400 SF Painting .60/SF 2900 SF Painting .60/SF Add 20% 8000 x 20% 10% Contingency Total Exterior Painting 500 150O 550 6600 2200 $11350 2270 $1362O $9920 1200 $24740 30OO 3240 1740 $1600 $96O $10540 Flat Roof of Addition · Roof · Edge 1600 SF @200/SQ 145 LF @ 10/LF With Tear Off Subtotal 10% Cont Total Flat Roof Replacement 32OO 1450 1600 $6250 625 $6875 ($6900) ARCHITECT A L [] E SIGN 5603 FORM I~O0 SCOTT'S PAINTING 667 HODGE ST. NORTH LIBERTY, IOWA 52_t 17 (319) 339-4262 PROPOSAL SUBMITTED TO: PROPOSAL · NO 500 Page No. of Pages DESCRIPTION OF JOB ARCHITECT I DATE OF PLANS We hereby propose to furnish material and labor, complete in accordance with abe[rz~ specifications, for the sum of with payment to be made as follows: ~~'~ ,~11 material is guaranteed to be as specified. All work is to be completed in · workmenilk: Acceptance of Proposal - The above prices, specifications and condi- tions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. manner according to standard practices. Any alteration or deviation from specifications Authorized Involving extra costs will be executed upon written orders, and will become an extra Signature, charge over end above the estimate. All agreements contingent upon strikes, accidents Note: or delays beyond our control. Owner to carry fire, tornado end other necessary Insur.tnce. Our workers ere fully covered by Worker's Compensation Insurance. within dollarsIS Mid-Eastern Iowa Community Mental Health Center Board of Directors' Meeting January 27, 1998 507 E. College Street Iowa City, Iowa 52240 MINUTES Convene The meeting was called to order by Joyce Leff. Attending were Pastor Mary Eggerling, Rick Gerard, Brenda Hollingsworth, Chuck Hubble, Joyce Leff, Jerry Meis, Emilie Rubright, Sally Stutsman, board members; Robert Byers, Sue Comer, Bob Jackson and Stephen Trefz, staff; Craig Mosher, guest. Absent board members were Vivian Kalambaheti, Bonnie Lindenmayer, Ginny Powers, James Ragland and , (notice of planned absence received); Leroy Moeller {notice of planned absence not received). II. Introductions Staff members Stephen Trefz, Sue Comer and Robert Byers were introduced. Craig Mosher was introduced as guest of Sally Stutsman. Craig is the head of the Johnson County MI{/DD department. III. ADDroval of Minutes of October 1, 1997 Meetinq The board approved the minutes of the November 18, 1997 meeting. IV. Conm%ittee ReDorts Executive Committee...Joyce Leff · Approximately 1300 fund raising letters were sent out on December 1, 1997 requesting capital improvement contributions for the 505 restoration and 507 building repairs. To date we have received $11,595 in contributions. The board thanked the staff for their timely efforts in this project. Suggestions were made for following up with those who have not responded to the fund raising letter. "Bob noted we are making application for CDBG dollars which is due February 3, 1998. Dick Kruse, an architect, is assisting in what the necessary repairs will be. Our fund ~0~ raiser will show the efforts we have made when submitting this application. The Board ~ through consensus supported Bob making application for CDBG funding. · The board felt salary adjustments could not be recommended at this time. The understanding of the staff is appreciated. Planning Committee... Bonnie Lindenmayer No report. Finance Committee...Vivian Kalambaheti No report. VI. Executive Director Report Rick Gerard moved and Sally Stutsman seconded to table the October, November and December, 1997 financial statements until the Executive/Finance Committee meets on February 10, 1998 at 4:00 pm. The minutes from this meeting will be sent to board members immediately following the meeting. Motion carried. Reassignment of staff in the Business Office and Insurance/Intake/Billing has taken place. We have had dramatic cash flow and income problems. We will meet the January payroll and expenses. Our cash has gone from $157,000 in June 1997 to a near $0 balance projected as of the end of January. To date the Center has done the following to improve the situation: A. Cut $202,000 from the budget by reducing staff openings (not replacing staff who have left) and consolidating their funtions in the remaining staff. B. Began a review of compensation and .benefits. C. Emphasizing productivity. D. Expand our market base into additional counties. E. Taken steps to restructure intake/insurance/billing. Significant personnel changes have taken place. Robert Byers is now Business Manager, Sue Comer is Accountant/Office Coordinator, Rebecca Woodhouse is Insurance Specialist and has requested her hours be reduced to 25 per week, Carolyn Meineke and Karin Anderson in our intake positions have requested their hours be reduced to 20 hours per week each effective January 20, 1998. ClTY OF IOWA CITY FEB 0;~ 19~3 ' F'Y99 COMMUNITY DEVELOPMENT BLOCK GR/,,NT_ FUNDING REQUEST FOR NON-HOUSING PRoJE-C-~Sc-'--D.~ DEPARTMENT 12/97 1. Name of Project: ICARE Facir~y Purchase Amount of CDBG Funds Requested $ 150,000.00 Loans Grant $150,000.00 Type of Loan: (check applicable line) Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Amount 3. Name ;red Address of Applicant/Organization Iowa Center for AIDS Resources and Education (ICARE) 320 E. College Street Iowa City, IA 52240 4. Contact Person and Phone Number Laura Hill, 338-2135 Mailing address: PO Box 2989, Iowa City, IA 52244 8. Location of Proposed Project: 321 E. 1~ Street Iowa City, IA 52240 7. Brief summary of the proposed project: To purchase a facility for ICARE which will provide the space necessary to: Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs Public Facility Needs x Public Service Needs Economic Development Needs 1) meet the increasing demand for programs and services. The additional space will allow us to increase the number of programs and services provided. 2) increase the ability to reach a larger number of persons receiving services. 3) increase accessibility by providing free parking, safe and handicap accessible parking, parking close to the building, and allowing for confidentiality. 4) increase space for volunteer training and programming 5) increase space for current programming, such as the Assistive Technology Loan Closet and Resource and Lending Library 6) provide space for paid and unpaid staff to provide services which will provide confidentiality 7) allow for future staff expansion ICARE currently rents office space. 8. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include references to CITY STEPS objectives and priorities.) The need for additional space has been apparent for some time. We consistently hear concerns expressed by clients, volunteers, and staff about the lack of space and free, close parking. Also, several clients have expressed that the highly visible location of our current location creates confidentiality concerns. We have received feedback from clients regarding the development of new programming, but are unable to do so due to lack of space. Staff and volunteers currently must share office space, often resulting in confidentiality and other space issues. We frequently provide space for one to two practicum students per semester and must fTequentty turn students away due to lack of space. A newly created program, The A~sisfive Technology Loan Closet, is located in storage space out of site in the Secretary's office - creating accessibility problems. Our Resource and Lending Library is split between 3 different rooms, again, this creates accessibility problems. Also, we have had to limit the number of volunteers attending our Volunteer Training due to lack of space. Several workshops and meetings have been held off site due to space problems. Service and program requests as well as the number of services provided and persons served has steadily increased. This year, we have experienced a 26% increase in service provision over last year. Since ICARE moved into the current facir~y, we have experienced the following: 1. 164% increase in the number of individuals receiving services in the Direct Services Program. 2. 128% increase in the number of services provided in the Direct Services Program. 3. 86% increase in the number of individuals using the Resources and Lending Library. 4. 48% increase in the number of educational and other special events provided. 5. 146% increase in the number of people attending educational and other special events ac0vifies. 6. 233% increase in the number of volunteers. 7. an increase in paid staff from 1 full-time to 3 full-time and one three-quarter §me paid staff. Case-management sewices have become more intensive (see attached) with more referrals given. ICARE provides in-home sewices such as household cleaning, laundry, cooking, and Case Worker home v'~its.. Our programs are provided with the goal of enhancing independence and increasing self-sufficiency. A case management goal is to maximize independence and allow clients to remain in their homes. In FY95, 51% of direct financial assistance provided went to housing and utility needs. in FY96, this increased to 54% and increased to 59% in FY97. Referrals are routinely given for housing related needs and the Case Worker assists individuals living with HIV/AIDS in completing Rent Reimbursement forms. Additionally, the Case Worker and volunteers assist clients in developing self-advocacy and budgeting skills to help them remain in their homes. Care Teams, Buddies, and other Direct Sewice Volunteers provide in-home sewices such as cleaning, shopping, laundry, and cooking. ICARE works closely with other agencies on issues such as domestic violence, chronic mental illness, chemical dependencies, homelessness, and health. On page 1 of CITY STEPS, it states that ~rhe goal of CITY STEPS is to encourage and support families and individuals in achieving their highest degree of self-sufficiency.' ICARE's mission is ~to enrich the quality of life for persons living with and affect by HIV/AIDS. Through the distribution of information and sewices, we aim to foster the self-empowerment necessary to live productively and pos'~ively in the face of HIV/AIDS." The main goal of our Case-management Program is to maximize independence. As accurately as possible please describe how outcome data indicates that the project objectives can be meL First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. Purchasing the facility will enable IC^RE to enhance existing services, increase the number of persons served, and increase the number of services provided. Crea~ng an easily accessible space for the Assisfive Technology Loan Closet will help increase use of the Closet. Creating an easily accessible space for the Resource and Lending Library will increase use of the library. We have received several requests for caregiver services, more workshops and inservices, and client activities within ICARE. Current space does not allow us to do this. Many clients have stated that the lack of free and safe parking accessibility has prevented them from stopping in at ICARE. Additionally, clients must often leave support groups or counseling sessions to pay for parking. 10. List goal(s) of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number between 81 - 100% median income Number over 100% median income TOTAL persons or households persons or households persons or households persons or households persons or households Persons or Households *These are documented income figures from persons living with HIV/AIDS receiving case management. We do not request income . information from individuals who contact ICARE for olher services. We suspect that the vast majority of the individuals who contact ICARE are under the 80% median income. According to the 'Housing Needs and Support Services of Persons Living With HIV/AIDS in Iowa" survey conducted by ICARE in 1993, 91 of 129 individuals answering had incomes under $11,000 and 44 had incomes under $6000. Survey results also indicated that "housing assistance appears to be the most effective and necessary kind of support needed by persons living with HIV/AIDS". In-home services (cleaning, chores, shopping, cooking) were also identified as a need. CITY STEPS lists persons with HIV/AIDS and their families under "Other Special Needs" as a priority (page 83). On page 87, a short-term objective is listed as "continue support of assisted health, dental, and HIV/AIDS services. Anofi~er strategy listed is to "assist low- income households in maintaining and retaining existing housing.' We currently do this through our case-management program, direct sewice provision and through providing financial assistance. Goals of this project are purchase a larger facility which will to enhance existing sewices and to increase the number of programs and services provided. 11. General Description of Activities: List major activ'~ies of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). Major Activities: 1. Activities related to purchase of building a. Grant proposal: Feb. 3, 1998 b. Formalize purchase: late Feb., 1998 c. Obtain additional funding: Feb. through October, 1998 d. Conduct strategic planning to discover which programs to develop and identify funding sources: January 1998 through December 1998 e. Move: fall, 1998 f. Implement new programs: as needed and appropriate Project Implementation: a. see above b. iCARE is an Equal Opportunity Employer and has a strict non-discrimination policy that prohibits discrimination based on: age, color, creed, gender identity, marital status, national origin, race, sex, sexual orientation, or religion. We have developed two fundraising activities to assist with costs associated with the purchase and are in the process of developing additional fundraisers. We are also researching grants to assist with capital campaigns, operating costs, and programs. We anticipate receiving in-kind donations to assist with minor remodeling (painting) and with the actual move and fumishing. We have closely examined our operating budget after discussing potential utility costs with the existing owners. One benefit of the move will be the elimination in our budget for parking expenses - this will be incorporated into the utility cost line. c. The Executive Director implemented a CDBG funded project in fiscal year 1994 and has implemented other programs and grants. Paid and unpaid staff will be involved in providing existing services and in implementing new sen~ices. The Board of Directors will be responsible for fundraising and responsibi 'Mies associated with the purchase of the facility. ICARE has been providing HIV/AIDS services for over 11 years. Amount of paid staff time: approximately 250 hours for the move. Amount of unpaid staff time: approximately 250 hours for the move. ICARE programming time by unpaid staff: 8555 hours 12. If funds are not awarded, will the project/program continue? Yes No X ICARE will continue to provide services at me existing facility but will be unable to purchase a new facility to increase space and meet demand for increased services. 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes x No 14. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquis'd~on, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any project over $300,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS INHENEVER POSSIBLE. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. BUDGET BREAKDOWN EXPENSE CATEGORY CDBG OTHER FUNDS FUNDS (e.g. salaries, acquisition, rehab) Facility purchase $150,000.00 $ 0 Closing costs 0 $400.00 Moving costs 0 $200.00 Administrative costs 0 $1000.00 Salades 0 $2000.00 Facility rehab (phones, 0 $1000.00 etc) Insurance 0 $600.00 Please place an X in box that applies. LIST SOURCE OF OTH- ER FUNDS Type Status In- Cash Antic. Corem Kind fundraising events (attached) fundraising events (attached) and volunteers fundraising events fundraising events fundraising events X X X X X X X X X X X X fundraising events x x TOTALS $150,000 $ 5200 15. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). 1. Johnson County Department of Public Health: The Health Department is anticipating the need for more space; talks are in process regarding housing HIV programs at the facility. Rent monies would be used to offset utility costs. 2. Iowa City Spoke and Ski has donated a mountain bike to be used in a raffle to raise monies and Oakcrest Equestrian Center has donated a Gift Certficate. 3. Oaksrest Equestrian Center is in the planning stages of hostinl i~open house fundraiser at their new facility. 16. Have you received CDBG funding in the past? Yes x No (if Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional loan and/or repayable loan?) If former projects are underway please indicate how much funding is' left to be spent. ICARE receive a $15,675.00 grant in 1993 to hire a half-time Housing Coordinator to conduct an HIV/AIDS housing needs assessment. 17. Discuss your organization's policy for obtaining input from low-income persons potentially bener~ng or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. It has always been ICARE's policy to obtain feedback from clients as well as volunteem and staff regarding potential program, policy, and procedural changes. ICARE regularly obtains formal feedback through phone and confidential written sun/eys. We also receive informal feedback in-person and through a suggestion box. Additionally, a standing board committee, the Client Relations Committee was recently created to provide an avenue to obtain feedback. ~ preliminary, informal client phone survey was conducted: 43% of our clients were contacted, and of these, 83% approved .f a move which would increase space and create free, accessible parking. A formal survey will be conducted. he ICARE Board of Directors met on Thursday, January 23, 1998 to discuss the purchase of the facility. The minutes are lclosed which indicate the support of the purchase dependent upon a grant award. ICARE: HIV+ Client Demographics Homeless Mental Illness* Substance Abuse* Alternative Housing/Hospital Developmental/Learning Disability Domestic Violence Legal/Jail/Prison: pastJpresent* Hemophilia Other Disability Language Barder Combination* FY95 FY96 FY9? 7 8 7 23 19 26 33 34 41. 13 15 7 13. 10 7 3 5 7 2:Z 19 22 3 2 4 0 2 4 3 0 4 37 31 33 * confirmed Crisis Center 321 East First Street Iowa City, Iowa 52240 Crisis Line Business Line Food Bank (319) 351-0140 (319) 351-2726 (319) 351-0128 February 2, 1998 Ms. Laura Hill Executive Director ICARE 320 East College Iowa City, Iowa 52240 Dear Laura: I am writing to convey that the Crisis Center is extremely interested in beginning negotiations with ICARE regarding the sale of our current property at 321 East First Street, Iowa City. We understand that any agreements will be subject to Community Development Block Grant (CDBG) funding. Please contact me if I can provide any additional assistance with your application for CDBG funding. Sincerely, Ellen McCabe Executive Director Office Building For Sale: 2,816 square foot office building in C1-1 zone $158,000 321 First Street, Iowa City, Iowa $2240 (1/2 block east of Gilbert near Kirkwood) · $158,000 ($56.11 per square foot). · Good location near Gilbert & Kirkwood. Just 6 blocks to downtown Iowa City. · 2,816 square feet (32' x 88') frame building with brick veneer, shingle roof. · 60 x 140 lot size with 9 off-street parking places. · C1-1, Intensive CommerciaIZoning. Some uses are Contractors, Clubs, Building Supply, Repair Shops, Wholesale & Retail uses, office uses. · Efficient existing office layout for professional office, or satellite back- office operation. · 3 toilet rooms including handicapped accessible "ADA" bathroom. BANK~-~ [] IC~nh n'f~,'~ inrl~n~nrl~nflv r~n~rl Coldwell Real Estate Professionals, LLC 44 Sturgis Corner Drive Iowa City, Iowa 52246 .~1.0...'~ 1 Jeff Edberg, CCIM 319.338.5333 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 Minutes ICARE Board of Directors 22 January, 1998 Call to Order: Anne Armknecht, Chair, called the meeting to order at 6:11pm. Board Members Present: Armknecht, Julie Katseres, Chad Kepros, Becky Mills, Michael Lensing, Linda Schoenstedt, and Laude Haag. Others Present: Laura Hill, Executive Director, and Joe Dobbert, Administrative Assistant. Members Absent: none Approval of December, 18, 1997 Minutes: Michael Lensing moved that the December minutes be approved.. Becky mills seconded the motion. The December 18 minutes Were approved unanimously. Agenda Review: Armknecht noted that no board action is required on strategic planning. Lensing asked that the a report on the Cabaret Fundraiser be added to the Development Committee report. Board Chair's Report: No report was given Executive Director's Report: The Cabaret fundraiser was summarized by Hill. $1167 was earned this year. ICARE's income was down due to a decreasein beer sales ($2000 last year to $300 this year). Tips were also down because the stage was inaccessible to the audience. Holly VanGundy, Program Assistant, was praised for her hard work on this project. Hill also reported that ICARE was awarded a $2000 grant by St. Mary's Catholic Church. Executive Committee Report: Strategic planning was discussed at length. It was decided that a planning committee would be organized to begin the strategic planning process. Armknecht asked the board to give Hill recommendations for facilitators. Michael Lensing recommended Mary Peterson and Jude West. Armknecht recommended Craig Mosher and Joe Wolf: Hill recommended Karen Cubby. Lensing requested that a facilitator be chosen who can offer a very concrete plan for the beard to follow. Armknecht voiced concern over the cost of the facilitator. It was decided that Hill was to contact the potential facilitators, ask them for a brief plan for the agency and find out their fee before a facilitator could be chosen. Armknecht asked for volunteers for the Strategic Planning Committee. Schoenstedt volunteered. The remainder of the committee will be comprised of the Executive Committee. Finance Committee: Chad Kepros, Chair, presented the revised quarterly report to the Board. Miscellaneous Events and Fundraisers is currently $17,000 below budget. Kepros stressed that the Board must take a more active role in fundraising. Hill explained that when staff has to do bulk mailings and other tasks usually performed by volunteers and board members, the cost of their salaries decreases the total income from the event substantially. Lensing recommended that ICARE solicit more corporate sponsors for the Pancake Breakfast to make up the deficit. C0ncems about the Cabaret were discussed by Lensing, including holding the event in a warehouse or other large building. Hill pointed out that the Deadwood is an important promoter of ICARE and suggested that instead of moving from the Deadwood, a different show could be held to attract a more mature audience. Haag questioned whether a more "adult" version of the ICARE/Deadwood Cabaret could include live performances by impersonators. Lensing recommended that the Board focus its attention on the Pancake Breakfast and attempt to make up the $17,000 deficit in that event. Hill asked that discussion about fundraising events be 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 I00 moved to the Development Committee meeting. Lensing moved that the board approve the 2nd qttarter report. Mills seconded it and the motion passed unanimously. Kepros explained the new check signing policy. Any non-payroll related checks over $1000 must have a second signature. It was clarified that only the Executive Dkector, Board Chair and - · Treasurer are authorized to sign ICARE checks. Kepros moved that the Board go into closed session to discuss the Capital Gains Project. Katseres seconded the motion and it passed unanimously. Lensing moved that the Board return t(~ open Mills seconded the motion and it passed unanimously. Katseres asked for a motion to allow Hill to proceed with the Capital Gains Project. Schoenstedt moved and Haag seconded. The motion passed unanimously. Personnel Committee: Armknecht volunteered to give the Chair's report in the absence of a chair. Armknecht asked if there were any objections to approving all agenda items at once. Katseres moved that the Consumer Services Policies & Procedures, Staff Complaint & Grievance Procedure. Staff Confidentiality Statement, Board Expectations Regarding Conflict Resolution, and the Executive Director Evaluation Process be approved by the Board. Haag seconded the motion and it passed unanimously. Development Committee: Mike reiterated that the committee will focus only on the Pancake Breakfast, Lensing moved that the following non-board candidates for the Development Committee be approved by the board: Jim Speas, Marcia Wegman, Chdstie Scheetz, and David Schoon. Schoenstedt seconded and the motion passed unanimously. Hill conveyed Bdan Shepley's interest in serving on the ICARE Board of Directors. Lensing motioned that he be approved. Haag seconded the motion and it passed unanimously. Other Business: Armknecht added the Client Relations Committee to the Agenda. Hill asked that the board draft a letter to JoannaShade, Case Worker, explaining the purpose of the committee and describing how it will function that she can give to the clients. Concern remains about whether a Board member can act as chair of the Client Relations Committee. Hill refers to the Bylaws and reads a description of the committee stating that it is to be chaired by a Board Member. Armknecht voices concern that placing a Board member on the committee is a form of micromanagement. Shade is asked to collect input from the Client Community. Moment of Silence Next Meeting: February 19, 1998 Adjourn: Schoenstedt moves to adjoum. Haag seconds and the meeting adjourns at 7:30pro Submitted By Becky Mills, Secretary FEB,-24'98{TUE) 10:44 JO CO PUB HEALTH DEPT TEL:$193566044 P, 001 Department of Public Health L.. ORAHA, M D&MK#ON, MPH February 24, 1998 Gretchen Schmuch, Chairpro'son Iowa City Housing and Community D~elopment Commission 410 E. Washington St.. Board of l.!~alth Richard C. Doby~, M.D., m~. Kelley I. Dmtham. D.V.M.. Mi. Diane Jc~ly~ James H. MarUn~ Re: ICARE's Applica~n for CDBO Funding Dear Ms. Sobmuch: It is my understanding that ICARE is making application for CDBG funds to acquirg a facility. Since we are in need of'space in the i~c fiiture, I have had prgimin~ discussions with the ICARE F_.xect,dive Director about the possible rental of the spaoc to ar~omodate our _~__s. However, at this point in time, ~.ere is no conunitment by either party for such n lease agreement. Thank you. L. Graham Dameron, Director Copy: Laura Hill, Executive Director, ICARE ICAEE PO Box 2989 Iowa City, IA 52244 Phone: 319 338-2135 Fax: 319 341-9828 of Johnson County RECEIVED City of Iowa City Community Development Block Grant · FEB 2 0 19~ ~, ' pC.lb...~_ .E _P.A....R.T_M E NT Based on a one day informal survey regarding income, we estimate the following income categories for persons who received services in fiscal year 1997: Number between 0-30% median income households Number between 31-50% median income households Number between 51-80% median income households Number between 81-100% median income households 726 persons or 897 persons or 228 persons or 57 persons or 1. Nameof Project: 2a. b. Furniture Project c. Amount of CDBG Funds Loan Grant g 3. Name and Address of Applicant/Organization Furniture Project Domestic Violence Intervention Program P.O. Box 3170 Iowa City, IA 52244 5. Location of Proposed Project 1500 Sycamore St Iowa City, IA 4. Contact Person/Phone # Cris Kinkead 354-7840 6. Check CITY STEPS Objectives Affordable Housing Needs X Homeless Needs X Public Facility/Service Needs Economic Development Needs 7. Brief summary of the proposed project: The Furniture Project is a non-profit program that distributes donated furniture to formerly- homeless households in the Iowa City area. The project was formed in 1993 by 18 local human service agencies that served homeless households. These agencies have provided guidance to the Furniture Project as members of an advisory board. Although the advisory board no longer exists, the Furniture Project continues to work with agencies serving homeless households. The Furniture Project assists homeless households in re-establishing stable home environments. Used furniture and appliances are donated by individuals, businesses, and organizations in the community and are distributed to households that have been homeless or are in an extreme emergency situation. Since 1993, the Furniture Project has distributed 2,026 items, including 502 beds, 594 couches and living room chairs, 198 dressers, and 87 kitchen tables. This service has saved over 50 tons of waste from entering the Iowa City Landfill. 10. List goals of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: 0-30% median income= 509 31-50% median income= 6 Total 515 11. General Description of Activities: List Major activities of the project (how do these activities address .your goals listed in #10). Project Implementation: (Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). The Furniture Project receives donated furniture and appliances from the community and dis- tributes the items to households in need. The project receives furniture at a warehouse pro- vided by the City of Iowa City, which is located on Riverside Drive. Furniture is delivered by donors or picked up by project volunteers. Appliance donations are accepted through Budget Appliance, a local used appliance store which receives and reconditions on behalf of the pro- ject. Furniture and appliances are donated from all segments of the community. The majority of do- nations come from individuals, with others from from businesses and other organizations. For example local hotels and Lebena Mattress Factory donated over 100 beds. The project distributes furniture and appliances to households that have been referred by a local human service agency and are homeless or. in another extreme emergency situation. Recipients request specific items from the project and receive those items based on current warehouse in- ventory. Project volunteers provide delivery of furniture on a limited basis. Since 1993, the project has distribute over 2,500 furniture items. A full-time Coordinator administers the project and is the project's only paid staff position. The Coordinator provides all direct services and acts as liaison with other community agencies. In addition, the coordinator provides volunteer coordination and publicity. Volunteers provide an average of 40 to 50 hours of labor each month. 16. Have you received CDBG funding in the past? YES, 1993-$120,000 1995-$ 78,000 1995- $ 10,000 1996-$ 7,500 1997-$ 7,500 Building of a new shelter Completion/renovation of lower level of shelter building Furniture Project Furniture Project Furniture Project 17, Discuss your organization's policy for obtaining input from low-income persons po- tentially benefiting or affected by the proposed project and your policy for obtaining feed- back once the project has been completed. If applicant is a nonprofit, please include evi- dence (such as meeting minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. The furniture project receives input directly from furniture recipients on a regular basis. Volun- teer opportunities are available for furniture recipients and other low-income members of the community. The Furniture Project maintains contact with 15 other furniture banks across the country, which enables the Project to evaluate its services in relation to similar programs. 8. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS {Include I references to CITY STEPS objective~ and priorities.) While transitional-housing existed for families through the HACAP program, this program represents Iowa City's first such program offering both supportive services and affordable SRO units for working homeless persons, living alone, with high levels of needs, including, in addition to homelessness, substance-abuse, serious mental illness and dual diagnosis. Both the support-services piece and the SRO availability are cited in the City of Iowa City's Consolidated Plan as areas of high priority. The support-service piece, in particular. Strategy: Provision of Training in Living Skills Short/Long-term Objective: Create and/or expand services that offer day-to-day living and coping skills, including, but not limited to: locating and acquiring housing, budgeting, general housekeeping, home maintenance, home safety, communication skills, and independent living skills. ( page 90 of CITY STEPS) Our counselors will offer support in all the above areas. In addition we also offer support for finding and keeping employment. This too is a CITY STEPS priority. Strategy: Provide Employment Support Services Short-Term Objectives: b. Facilitate supportive employment services for persons with special needs. (page 95 of CITY STEPS) (on page 74 and 75 of the CITY STEPS Plan, the following are all listed as high priority needs: Transitional Shelters for persons with special needs, Permanent Supportive Housing for persons with special needs, Substance abuse services, and Employment training.) As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. The project objectives that our program is working towards are outline in//10. The main element is that Approximately 30 persons will exit the program with the skills to successfully re-integrate into our community. The Emergency Housing Homeless Shelter currently has a database that tracks information necessary to indicate that project objectives can be met. For instance the database keeps track of program participants wages, referrals, employment, how many hours are being spent with counselors, what type of issues counselors are working on with participants etc. Last year data indicated that out of 42 persons served, 14 successfully re-integrated back into the community. Successful Living will continue to use this same data base, along with adding a few items that experience has shown would be beneficial to track. ~he current counselors employed by The Emergency Housing Homeless Shelter will continue as staff for Successful Living when its agency takes over in July. We will have the benefit of their experience to help provide a smoother transition and to implement ideas to develop a more effective program, therefore allowing Successful Living to increase the number of persons that ;uccessfully re-integrate into the community. 11. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). We will begin offering our services July, 1,1998. At that time Successful Living will team up with D & K Properties offering 43 SRO rooms for homeless and/or very low income persons. Successful Living will provide support services for 14 of those 43 rooms. This will require 2 part-time support service counselors and 1 part-time substance abuse counselor During the first year we will work with other social service agencies to develop 15-20 service contracts. We are already negotiating with the VA for services and as of Feb. 3rd, 1998 we will be certified with the State Department of Human Services to provide Supportive Living Services. This means that the local DHS office can contract with us. We have a CPA with Prototype Consultants" from Cedar Rapids, that has helped us to develop our budget and set up a bookkeeping system. The CPA along with our attorney, Tim Grady, of Iowa City, helped us to apply for proper non-profit status. We will have an audit done at the end of each fiscal year. In addition the State Department of Human Services will be coming in on an annual basis to audit our program, so that we may continue to receive funding from them. The counselors that are currently providing the support services are from the Emergency Housing Project. They all indicate that they would like to continue on with Successful Living. This way there will be program and staff consistency. In addition to the 3 part-time counselors, there will be a full time Executive Director needed to carry out the project. The Executive Director is the same one that has been working with this program for the past 2 years on a volunteer basis. Volunteers are utilized from local churches to help with issues such as cleaning and bringing in donations of blankets, sheets, dishware, towels and other useful household items. Successful Living plans to hire a job training staff and implement a job-training program by year 1999. This program will be designed to provide long-term prevention of poverty by providing general job training, small business ownership opportunities and Isome sheltered employment opportunities. Successful Living intends to make its job training piece an income generating program, allowing Successful Living to be less reliant on government sources of funding. (On page 75 of CITY STEPS "Employment Training" is listed as a high priority) 16. Have you received CDBG funding in the past? Yes x No (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional loan and/or repayable loan?) If former projects are underway please indicate how much funding is left to be spent. Theresa Kopatich doing business as D & K Properties, has received approximately $225,000 in CDBG or HOME funds to Ihelp purchase 2 rooming houses. The subsidy is being paid by D & K lowering the rents on the rooms for about 15 years. As such .... rents on the "targeted" units are only 60% of the Fair Market Rent, or $150/month.z 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. We hold house meetings at least once a month so that tenants can have a chance to express their concerns. During these meetings we receive a lot of feedback on our program about things people like and things they suggest we change. We also encourage people to provide us written suggestions or comments at anytime. Successful Living is in the process of developing its board. There is currently a working board of about 6 persons. During the next 3 months, Successful Living will be expanding its board and efforts will be made to involve program participants. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1998, TO: PARTNERSHIP Staff and families work together in relationships based on equality and respect. FAMILY BASED Staff enhance families' capacity to support the growth and development of all family members as identified by the family. FAMILIES AS ARESOURCE Families are resources to their own members, to other families, to programs, and to the community. CELEBRATION OF DIVERSITY Programs affirm and strengthen families' cultural, racial, and linguistic identities and enhance their ability to function in a multi-cultural society. CO~qUNITY BASED Programs are embedded in their communities and contribute to the community building process. ADVOCACY Programs advocate with families for services and systems that are fair, responsive, and accountable to the families served. > RESOURCED BASED Staff work with families to build formal and informal resources to support the family's development. > FLEXIBLE Programs are continually responsive to emerging family and community issues. IThe principles of Family Support are modeled throughout all program activities, including planning, governance, and administration. Family Support Workers and all connected with the program must maintain a non-hierarcial attitude recognizing that a homeless family's choices were a way of coping and not ~wrong". 8. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include references to CITY STEPS objectives and priorities.) The Executive Summary of CITY STEPS states that: ~The goal of CITY STEPS is to encourage and support families and individuals in achieving their highest degree of self-sufficiency." The Executive Summary goes on to list the four main areas of need as follows: "l)housing that is decent and affordable, 2)homeless facilities and services, 3)public facilities and services, and 4)economic development. The chart on page 74 of CITY STEPS documents the needs at the time of this report in housing for the families below 50% of the Iowa City median income. Under "Homeless Needs" transitional housing was the only area to score a "High Need" in all income categories. A five year study by the National Resource Center for F~m{ly Centered Practice at the University of Iowa show the following characteristics for a head of a homeless family entering HACAP Transitional Housing. > 41% reported being treated for psychological/emotional problems > 31% reported being hospitalized for psychological/emotional problems > 34% reported moving around a lot as a child > 44% reported growing up in a family with a heavy drinker > 35% reported living away from family more than six months while growing up > 32% have a 'chronic medical problem that continues to interfere with their life > 39% reported that they have been arrested and charged with a crime > 35% reported being the victim of sexual abuse or assault by the age of fifteen > 66% had lived as an adult with someone who had a substance abuse problem > 58% lived as an adult with someone who beat them up These statistics emphasize the broad range of needs for homeless families in our community. The needs surrounding the areas above correlate with the High Needs under the category of "Public Service Needs" listed on page 75 of CITY STEPS. It also illustrates how fragile the family structure is when they enter HACAP's Transitional Housing. The chart on the next page quantifies the waiting list for all of HACAP's Transitional Housing programs in the six county area of Johnson County, Linn County, Jones County, Benton County, Iowa County, and Washington County. This is the report turned into the State of Iowa for the Community Service Block Grant reports. This report is for the Fiscal Year ending June 30, 1997. 1~0 In the 260 families on the waiting list nearly two thirds are children under the age of eighteen. The largest group of children are under the age of five. This underscores the absolute need to deal effectively with these homeless families. The provision of housing along with the efforts of the Family Support Counselor are used to strengthen the family as a unit and help them become good housing consumers. The two year program has an overall goal to raise the family to self-sufficiency and build on the existing strengths in the family to overcome barriers to self-sufficiency. During this process life skills and other shorter term goals are worked on that increase the family awareness of being a good housing consumer. o As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. The overriding goal is always to seek to promote, empower, and nurture the family to define and use their strength to become self-sufficient. The performance goals for the year are as follows: >Fifty percent (50%) of the participants will obtain permanent housing upon leaving the iprogram. >Twenty five percent (25%) will attend high school, obtain a GED, or attend college or some other post secondary program. >Sixty five percent (65%) will obtain an income that is not welfare payments or in addition to welfare payments within the next twelve months. >All (100%) of the participants will be offered family support and case management services and will meet to set short and long term goals, practice money management, learn household management and other life skills. IA five year study of HACAP Transitional Housing families performed by the National Resource Center for Family Centered Practice at the University of Iowa surveyed 217 former housing residents. At the time of departure from the program eighty-six percent (86%) had secured ihousing. Sixty-six percent (66%) secured their own housing, sixteen percent (16%) moved in with relatives, and four percent (4%) moved into other living arrangements (e.g., residential treatment program). Fourteen percent (14%) did not respond. The median income for families at the time they left the program was $680 per month compared to $400 per month Iupon entering the program. For those who successfully completed the program, income rose to median of $972 per month at program termination. Former residents are encouraged to return if they feel that they are experiencing problems. IShort term goals and staff performance are monitored monthly by the Johnson County HACAP County Commission. The Board of Directors meets monthly and receives monthly Commission reports from the County. 10. Ust goal(s) of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number between 81 - 100% median income Number over 100% median income TOTAL 18 persons or households __ persons or households ~ persons or households __ persons or households __,persons or households ~.8 Persons or Households I The eighteen households in the SECOND STEPS program have a total of 76 persons served currently. Since our entry procedure requires that a person fits the HUD definition for Assistant Director.. Mary O'Neill is the Johnson County Assistant Director. Mary received Iboth her MSW and BSW from the University of Iowa. Mary has worked for HACAP for eleven years. Mary led HACAP's efforts with the Head Start Homeless Demonstration Grant. She also worked with the councilors and the counseling programs when the Inn Circle Transitional Housing Program was started in Cedar Rapids. Mary is in charge of both the Family Support IWorkers and the Head Start Social Workers teams in Johnson County. Housing Compliance Specialist.. Carole Conner received her BA degree in Early Childhool IEducation from the University of Iowa in 1987. She has been with HACAP for eleven years as a Head Start teacher and family counselor in both Transitional Housing and Head Start programs. Carole's duties include program compliance, Housing Property Manager, and HACAP Waterfront Office Manager. In housing Carole is responsible for managing the waiting list, Ihousekeeping inspections, recruitment and placements, rent calculations and collections, and termination reconcilements. 12. Iffunds are notawarded, willthepr~ectlprogram continue? Yes X No If funds are not awarded it would necessitate the curtailment of activities associated with the delivery of services to these units. Some of the cuts would be in the salary line item land then discretionary funding available for family support activities would have to be used to pay for budget items. Last year this discretionary funding was used to operate a summer program for the school age children in Transitional Housing programs and other children in the area. Part of the money was used to buy slots in the Wheels Program in conjunction with Ithe Sixth Judicial District and the Mayor's Youth program. This provided a summer recreation activity for some of our older youths. The younger school age children were provided with an all day summer activity program. We used HACAP's classrooms in the iBroadway Neighborhood Center and our Head Start staff to provide a recreation program. The program provided educational opportunities and regular field trips to recreation areas such as the swimming pools in Iowa City. 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes X No 16. Have you received CDBG funding in the past? Yes X No (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional loan and/or repayable loan?) If former projects are underway please indicate how much funding is left to be spent. FY 1995 FY 1996 FY 1997 FY 1998 $ 35,000 $ 145,647 $ 10,000 $ 4,886 Grant to purchase two new mobile homes to be used in HUD Transitional Housing Rural America (THRA) Program. All monies have been expended. Grant awarded to be used in conjunction with other funds to purchase the eighteen Broadway Street apartments. All monies have been expended. Grant awarded for expenses of operations at Broadway Street apartments. All monies have been expended. No interest loan to replace defective ovens in Broadway units. Project completed in October 1997. Payments begin in May of 1998 for sixty months. 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting} that the proposed project has the support of the organization's Board of Directors. HACAP has strived to always include low income representation on all boards and commissions. The HACAP Board of Directors requires that the Board have equal representation from the Public Sector, Private Sector, and low income representatives. This has carried down to county commissions and policy councils as a goal. Johnson County Commission recruits from housing participants, Head Start parents, and other recipient populations. The Transitional Housing programs have monthly meetings for life skills, parenting, budgeting, and consumer education. These meetings provide an avenue for feedback and group problem solving. The Family Support Workers run these meetings. All staff decisions regarding occupancy have an internal HACAP review process in addition to requirements under Iowa Landlord/Tenant Laws. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1998, TO: pdcdbg\fndrqfrm.sn City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 319-356-5230 C/T)"0/:'/014/,4 C/T)" ° FY99 CDBG and HOME FUNDING REQUEST FOR ALL HOUSINi3'":---:'~=~^r~'MF-NT_ PROJECTS Project Name: Type of Project: Affordable Rental Housing Acquisition with Substantial Rehabilitation GENERAL INFORMATION Lead Applicant Name Greater Iowa City Housing Fellowship Applicant Address Eastdale Plaza #25F, PO Box 1402, Iowa City, IA Contact Person Maryann Dennis Title Administrator Phone Number 358-9212 FaxNumber 354-0724 Secondary Applicant (if applicable) N/A Applicant Address Contact Person Phone Number Title 52244 Type of Applicant {check one): X Community Housing Development Organization Private non-profit organization Private for-profit, individual or partnership applicant Public Organization Federal Tax Identification Number: 42-1362432 Amount of Funds Requested HOME $ grant $ 427,040 CDBG $ grant $ SUB-TOTAL $ grant $ 427,040 TOTAL REQUEST $ 427,040 If a loan is requested, please indicate the applicable loan terms: Principal and interest (amortized loan) X Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Other: (explain) loan loan loan Years 3O 3 9. Describe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehab, tenant based rent assistance or down payment assistance), total number of units and number of units assisted with public funds. This project is a scattered site project. Location is a major factor for GICHF in the acquisition of units and the Board's Housing Advisory Committee has provided written considerations to be followed. GICHF will attempt to avoid acquisition of properties located south of Highway 6. Other factors that are considered include cost of property, estimated cost of rehabilitation, elementary schools, proximity to shopping, banking, public transportation, and other needed services. GICHF currently owns rental units in 8 Iowa City elementary school attendance areas. The project type is the acquisition and substantial rehabilitation of 14 units of affordable rental housing. All units will be assisted with public funding. 10. Please detail, on a separate page, a complete budget including the proposed sources and uses of funds for the project. Include all other funding requested for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. 11. Please complete the table below showing the types and amounts of funding being requested for the proposed project. Funding Source and Type of Funds Amount of Funding Requested Iowa City CDBG (public) Iowa City HOME (public) $427,040 State of Iowa HOME (public) $349,986 Iowa Finance Authority (public) City of Iowa City - Tax Increment Financing (public) City of Iowa City - Tax Abatement or Exemption (public) Applicant Contribution of Equity (private) Private Lender Financing (private) $414,339 Low Income Housing Tax Credits (private) Private Foundation(s) (private) FHLB $ 70,000 Volunteer Labor and/or In-kind Donations (private) * GICHF utilized volunteer hours and received in-kind donations estimated at $7,475 in 1997. Total of Private Funds Total of Public Funds TOTAL PROJECT FUNDING Number of Units Requested Public Subsidy Per Unit Total Cost Per Unit 484,339 (a) 777,026 (b) .1,261,365 Ic) (sum of lines a and b) 14 (d) 55,502 (line b divided by line d) 90,098 (line c divided by line d) *For rental housing projects only, please complete the attached proforma with this application* 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement WITHOUT the use of City funds or property tax exemption. Local HOME Funds Requested $ 427,040 x .25 = $ 106,760 Local Match State HOME Funds Requested $ 349,986 x .25 = $ 87,497 State Match · $70,000 FHLB · $ 2,000 legal and appraisal fee reduction · $ 7,000 Realtor commission donation · The State of Iowa figures the match value in difference between interest rate charged GICHF by First National Bank and the current market rate for commercial loans. Additionally, First National Bank has in the past waived the loan origination fee for GICHF mortgages. The most recent project completed (12 units)with private mortgages and HOME funds generated $12,21 1 match dollars. 13. To help ensure the efficient use of federal, state and local funding please describe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. All units acquired units will have deed restrictions filed that will carry a 40 year term of affordability. GICHF, as a CHDO, is incorporated to provide affordable housing in Iowa City. It is the business of GICHF to maintain its units as affordable and GICHF's rental units will remain affordable for as long as GICHF owns them. The Board of Trustees supports the recording of deed restrictions to ensure at least a 40 year affordability term. The local FMRs are currently lower than rental rates in the existing rental market. Rents for the 2 and 3 bedroom units are set to be affordable for households at 50% AMI having two and five members respectively. Current FMR 2 bedroom -- $558 Current FMR 3 bedroom = $775 Average market rent 2 bedroom = $555* Average market rent 3 bedroom = $823* Proposed rent 2 bedroom = $508 Proposed rent 3 bedroom = $685 *Rents include utility allowances. Other rents presented do not include utility allowances. It is the policy of GICHF to lower rent levels upon debt repayment to cover replacement, repair and operational costs. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Date Description of Activity July 1, 1998 Beginning of City Fiscal Year and Project Start Date 1. April, 1998 Secure funding from City of Iowa City 2. May, 1998 Secure funding from Federal Home Loan Bank 3. May, 1998 Secure preliminary approval of private financing 4. August, 1998 Receive commitment of State HOME funds 5. December, 1998 Sign funding agreement with City 6. February, 1999 Sign funding agreement with State 7. February, 1999 to August, 1999 Identify properties, make purchase offers 8. February, 1999 to October, 1999 Purchase properties, execute mortgages 9. March, 1999 to October, 1999 Advertise for rehab bids, award rehab contracts 10. February, 1999 to January 2000 Market units, screen tenant applicants 11. March, 1999 to December, 1999 Manage rehab activities, make progress payments 12. June, 1999 to January, 2000 Conduct final inspections, secure rental permits, place units in service 13. January, 2000 Project close-out Page 5 (a) Greater Iowa City Housing Fellowship 1 5. Continued Key personnel for this project and their experience are as follows: Maryann Dennis, MSW, has been the Administrator of GICHF since January, 1993. She has extensive experience in working with low-income families and the administration of federal grants. Ms. Dennis currently administers all GICHF's funding agreements. ' Kathy R. Darnell joined GICHF as the Compliance Manager in February, 1997. She has wide-ranging experience in residential and commercial property management. Ms. Darnell serves as the property manager for GICHF's rental units. She has implemented many procedures to ensure sound property management practices. GICHF contracts accounting services with Jean Bott of A Great Balancing Act. Ms. Bott is a non- profit accounting expert and maintains the corporation's general ledger, prepares financial statements and tax returns. GICHF has the experience and expertise to assess rehabilitation needs prior to acquiring the property and a solid working knowledge of Section 8 HQS standards. If necessary, an independent Housing Inspector will inspect properties. 1 6. Continued According to CITY STEPS, "The emphasis i~ Iowa City's strategy is on housing, with six of the ten priority activities targeted at improving housing conditions or availability for lower-income or homeless households." The top two priorities of the STEPS plan are: the acquisition of land and/or construction of rental units; end rehabilitation of existing housing stock. In the Iowa City area the need for rental housing that is affordable is critical. 52% of the households in Iowa City have annual incomes of 80% or less of the MFI. Of Iowa City households with incomes of 0-30% of the median, 82% are cost-burdened. Of those slightly better off, with incomes between 31-50% of median, almost 70% are cost burdened. There is also a need in Iowa City for rental units that are conducive to family living. Many rental units constructed in this area are configured for non-related student households. That is, units tend to have many bathrooms and bedrooms, small kitchens and limited common areas. The Housing Advisory Committee at GICHF has identified the need for units designed for family living as a priority. 1 7. Continued One third of the Board of Trustees must represent the low-income community in order for GICHF to maintain its status as a CHDO. GICHF exceeds that with 43% of Trustees representing the low-income community. 213198 Proforma Spread Sheet Pre-Tax Cash Flow Analysis ($000) Page I Line Revenues 1 Gross Rent 2 Other Income 3 Tenant Contribution 4 Gross Income or Gross Rent 5 Vacancy Contingency 5% Vac. Rate x Gross Income 6 Effective Gross Rent Operating Expenses 7 Insurance 8 Maintenance & Structural Repairs 9 Management Fees 10 Property Taxes 1 1 Misc. Operating Expenses 12 Reserves 13 Total Operating Expenses 14 Net Operating Income 15 Debt Service (first mortgage) 16 Debt Service (second mortgages) 17 TotaID/S 18 Cash Flow Available for Distribution 19 Cash-on-Cash ROI Cash Flow Available for Distribution Odginal Equity Investment Symbols + G. RENT + O. INCOME + T. CONTRB. = G. INCOME - VAC = EGR - OPR. EXP. = NOI - D/S = CF CF Equity Investment YR1 YR2 $97,248 $99,193 $o $o $97,248 $99,193 $4,862 $4,960 $2,360 $2,454 $7,400 $7,696 $4,862 $4,96O $9,363 $9,737 $1,68o $1,747 $62,831 $63,671 $35,621 $35,621 $21,605 $21,605 $57,226 $57,226 $5,605 $6,446 YR3 YR4 YR$ YR6 $101,177 $103,200 $105,264 $107,370 $101,177 $103,200 $105,264 $107,370 $5,059 $5,160 $5,263 $5,368 $96,118 $98,040 $100,001 $102,001 $2,553 $2,655 $2,761 $2,871 $8,004 $8,324 $8,657 $9,003 $5,059 $5,160 $5,263 $5,368 $4,681 $4,659 $5,063 $5,266 $1,81 7 $1,890 $1;965 $2,044 $4,047 $4,128 $4,211 $4,295 $26,161 $27,025 $27,920 $28,848 $69,957 $71,015 $72,081 $73,154 $35,621 $35,621 $35,621 $35,621 $33,271 $33,271 $33,271 $33,271 $68,892 $68,892 $68,892 $68,892 $1,066 $2,124 $3,189 $4,262 YR8 YR9 YRI 0 17 $111,707 $113,942 $116,220 17 $111,707 $113,942 $116,220 76 $5,585 $5,697 $5,811 41 $105,122 $108,244 $110,409 ~3 $9,738 $10,127 $10,533 76 $5,585 $5,697 $5,811 76 $5,695 $5,923 $6,160 26 $2,211 $2,299 $2,391 81 $4,468 $4,558 $4,649 08 $30,803 $31,834 $32,903 33 $75,319 $76,410 $77,507 21 $35,621 $35,621 $35,621 71 $33,271 $33,271 $33,271 92 $68,892 $68,892 $68,892! 41 $6,427 $7,518 $6,615 YR7 $109,517 $109,517 $5,476 $104,041 $2,986 $5,476 $5,476 $2,126 $4,351 $20,808 $74,233 $35,621 $33,271 $68,892 $5,341 GREATER IOWA CITY HOUSING FELLOWSHIP HF 12 2/3/98 Proforma Spread Sheet Pre-Tax Cash Flow Analysis ($000) Page 1 Line 7 8 9 10 ~ 12 13 Revenues 1 Gross Rent 2 Other Income 3 Tenant Contribution 4 Gross Income or Gross Rent 5 Vacancy Contingency 5% Vac. Rate x Gross Income 6 Effective Gross Rent Operating Expenses Insurance Maintenance & Structural Repairs Management Fees Property Taxes Misc. Operating Expenses Reserves Total Operating Expenses 14 Net Operating Income 15 Debt Service (first mortgage) 16 Debt Service (second mortgages) 17 TotaID/S 18 Cash Flow Available for Distribution 19 Cash-on-Cash ROI Cash Flow Available for Distribution Original Equity Investment Symbols + G. RENT + O. INCOME + T. CONTRB. -- G. INCOME - VAC = EGR - OPR. EXP. = NOI - D/S = CF CF Equity Investment YR11 YR12 $118,545 $120,916 $o $o $118,545 $120,916 $5,927 $6,046 $112,618 $114,870 $3,493 $3,633 $10,954 $11,392 $5,927 $6,046 $2,487 $2,586 $4,742 $4,837 $34,010 $35,157 $78,608 $79,713 $35,621 $35,621 $33,271 $33,271 $68,892 $68,892 $9,716 $10,822 YR13 YR14 YRI$ YR16 $124,288 $126,050 $127,407 $128,690 $0 $0 $0 $0 $0 $9 $0 $9 $124.288 $126,050 $127,407 $128,690 $6,214 $6,302 $6,370 $6,435 $118,073 $119,747 $121,037 $122,256 $3,778 $3,930 $4,087 $4,250 $11,848 $12,322 $12,814 $13,327 $6,214 $6,302 $6,370 '$6,435 $6,929 $7,207 $7,495 $7,795 $2,690 $2,797 $2,909 $3,026 $4,972 $5,042 $5,096 $5,148 $36,431 $37,599 $38,772 $39,980 $61,642 $62,148 $62,265 $62,276 $35,621 $35,621 $35,621 $35,621 $33,271 $33,271 $33,271 $33,271 $68,892 $68,892 $68,892 $68,892 $12,750 $13,256 $13,373 $13,384 ~' YR18 YR19 YR20 ~9 $131,330 $132,723 $134,170 to $~ $o $o ~9 $131,330 $132,723 $134,170 ~ $6,567 $6,636 $6,708 ~ $124,7~1 $126,087 $127,461 L)O $4,597 $4,781 $4,972 ~0 $14,414 $14,991 $15,591 )6 $6,431 $6,768 $9,119 ~.7 $3,272 $3,403 $3,540 ~7 $82,229 $82,198 $62,165 !1 $35,621 $35,621 $35,621 '1 $33,271 $33,271 $33,271 r2 $68,892 $68,892 $68,892 ~6 $13,338 $13,307 $13,273 YR17 $1 29,989 $129,989 $123 $4,420 $13 $6,108 $3,147 $41 $35,621 $33,271 $68,892 $13,366 GREATER IOWA CITY HOUSING FELLOWSHIP HF 12 2/3/98 Proforma Spread Sheet Pre-Tax Cash Flow Analysis (SO00) Page Line Revenues 1 Gross Rent 2 Other Income 3 Tenant Contribution 4 Gross Income or Gross Rent 5 Vacancy Contingency 5% Vac. Rate x Gross Income 6 Effective Gross Rent Operating Expenses 7 Insurance 8 Maintenance & Structural Repairs 9 Management Fees 10 Property Taxes. 11 Misc. Operating Expenses 12 Reserves 13 Total Operating Expenses 14 Net Operating Income 15 Debt Service (first mortgage) 16 Debt Service (second mortgages) 17 TotaID/S 18 Cash Flow Available for Distribution 19 Cash-on-Cash ROI Cash Flow Available for Distribution Original Equity Investment Symbols YR21 YR22 YR23 YR24 YR2$ 'YR26 YR2? + G. RENT $135,675 $137,240 $138,868 $14o,561 $142,321 $144,152 $146,oE~ + O. INCOME $o $o $o ~o so $5 ~o + T. CONTRB. $o $o $o $o $o $o $o = G. INCOME $135,675 $137,240 $138,868 $140,561 $142,321 $144,152 - VAC $6,784 $6,862 $6,943 $7,028 $7,116 $7,208 $7,303 = EGR $128,891 $130,378 $131,924 $133,533 $135,205 $138,944 $5,171 $6,378 $5,593 $5,817 $6,049 $6,291 $6,54; $16,214 $16,863 $17,537 $18,239 $18,968 $19,727 $20,516 $6,784 $6,862 $6,943 $7,028 $7,116 $7,208 $7,303 $9,483 $9,863 $10,257 $10,667 $11,094 $11,538 $11,999 $3,681 $3,828 $3,981 $4,141 $4,306 $4,479 $4,658 $5,427 $5,490 $6,555 $5,622 $5,693 $5,766 $5,842 - OPR. EXP. $48,781 $48,253 $49,687 $51,514 $53,227 $55,009 = NOI $82,131 $62,095 $52,057 $82,018 $81,978 $61,938 $35,621 $35,621 $35,621 $35,621 $35,621 $35,621 $33,271 $33,271 $33,271 $33,271 $33,271 $33,271 $33,271 - D/S $68,892 $68,892 $68,892 $68,892 $68,B92 $68,892 = CF CF Equity Investment $13,239 $13,2o3 $13,165 $13,127 $13,o86 $13,o44 YR28 YR29 YR30 $148,037 $15O,096 $152,238 $o $o $o $0 $0 $0 $148,037 $150,096 $152,238 $7,402 $7,505 $7,612 $140,635 $142,591 $144,626 $5,805 $7,077 $7,380 $21,337 $22,190 $23,078 $7,402 $7,505 $7,612 $12,479 $12,979 $13,498 $.58,768 $60,792 $62,877 $61,846 $81,799 $81,750 $35,621 $35,621 $35,621 $33,271 $33,271 $33,271 $68,892 $68,892 $68,892 $12,g55 $12,907 $12,858 GREATER IOWA CITY HOUSING FELLOWSHIP HF 12 2/3/98 Proforma Spread Sheet Pre-Tax Cash Flow Analysis ($000) Page I Line 7 8 9 10 11 ~' 12 Revenues 1 Gross Rent 2 Other Income 3 Tenant Contribution 4 Gross Income or Gross Rent 5 Vacancy Contingency 5% Vac. Rate x Gross Income 6 Effective Gross Rent Operating Expenses Insurance Maintenance & Structural Repairs Management Fees Property Taxes Misc. Operating Expenses Reserves Total Operating Expenses 14 Net Operating Income 15 Debt Service (first mortgage) 16 Debt Service (second mortgages) 17 Total DIS 18 Cash Flow Available for Distribution 19 Cash-on-Cash ROI Cash Flow Available for Distribution Original Equity Investment Symbols YR31 YR32 YR33 YR34 YR3$ YR36 YR37 + G. RENT $97,240 $82,837 $74,485 $77,464 $80,562 $83,785 $87,136 + O. INCOME $o $o $o $o $o $o + T. CONTRB. $o $o $o $o $o $o = G. INCOME $97,240 $82,837 $74,485 $77,464 $80,562 $83,785 $87,136 - VAC $4,862 $4,142 $3,724 $3,873 $4,028 $4,189 $4,357 = EGR $92,378 $78,695 $70,760 $73,591 $76,534 $79,596 $82,780 $7,654 $7,961 $8,279 $8,610 $8,955 $9,313 $9,685 $24,001 $24,961 $25,960 $26,998 $28,078 $29,201 $30,369 $4,862 $4,142 $3,724 $3,873 $4,028 $4,189 $4,357 $14,038 $14,599 $15,183 $15,790 $16,422 $17,079 $17,762 $5,449 $5,667 $5,894 $6,129 $5,374 $6,629 $6,895 $3,890 $3,313 $2,979 $3,099 $3,222 $3,351 $3,485 - OPR. EXP. $59,894 $60,643 $62,019 $64,500 $67,080 $69,763 $72,553 = NOI $32,484 $18,052 $5,741 $9,091 $9,455 $9,833 $10,226 $11,666 $11,666 - DIS $11,666 $11,666 $0 $0 $0 $0 = CF $20,818 $6,386 $8,741 $9,091 $9,455 $9,833 $10,226 CF Equity Investment YR38 YR39 YR40 }6 $90,622 $94,247 $98,017 ~o $o $o $o ~o $o $o $6 )6 $90,622 $94,247 $98,017 ;7 $4,531 $4,712 $4,901 10 $86,091 $89,534 $93,116 ~5 $10,073 $10,476 $10,895 ~9 $31,584 $32,847 $34,161 17 $4,531 $4,712 $4,901 ~2 $18,473 $19,212 $19,980 ~ $7,170 $7,457 $7,755 ~5 $3,625 $3,770 $3,921 L3 $75,456 $78,474 $61,613 ~ $10,635 $11,051 $11,503 ~ $10,635 $11,051 $11,503 GREATER IOWA CITY HOUSING FELLOWSHIP HF 12 GREATER IOWA CITY I IOUSING FELLOWSttiP- St. Andrew's Presbylerian Church April 14, ! 997 Present:, C. Easthmu,, R. Mcdsker, M. McCue, S. Raffensperger, P. Santangelo, R. Wagner; T. Klingenberg, P.Levin, B. Barnnan, Richard Park; M. Dennis, Staff COMMITFEE DESCRIPTIONS: The descriptions of all commillees was in lhe packet. Those not previously approved were submilled for approval.. S. Raffensperger moved and P. Sanlangelo seconded the rnolion, that lhe descriplion of the Fund Raising Committee be approved as presented. The motion carried. S. Raffensperger moved and P. Santangelo seconded the motion that the description of the Plmmjtt§ C01nlllillot~ h~ approved as presented. M. Dennis asked if Planning would explore t'undiqg slralegies. The commillee wasu't sure. M. McCue asked al)oul Ihe meaning o£"general project desigus". The commiltee was,Ft sure, perhaps somelhing like joint projecls wills other non-p,'ofils. The descriplion was approved as presented with Ihe additio,} ot' Ihe word "analysis" airier Ihe firsl menlion of SWOT. December 1, 1997 Greater Iowa City Housing Fellowship Planning Committee Minutes Attended by: Charlie Eastham, Roger Medsker, Maryann Dennis Discussion was held regarding whether funding sources will approve acquisition and rehab projects. Staff at the City of Iowa City mentioned to M. Dennis that that some discussion has occurred on the state level that acquisition and rehab projects will not be funded. M. Dennis will speak to the IA DED to get more information. ^ meeting with City Staff may need to be arranged to discuss the Staffs preferences as to types of projects. In order to determine market effect of our acquisition project, we need to get information about: · number of units in community within assessed values of $50,000 - $100,000 · number of units on market within the last six quarters The Committee discussed applying for local and State HOME funds to acquire and rehab rental units. The project would have a financial plan so that the rental units are affordable to households at 50% of the Area Median Income. This means that the financial plan would include lower levels of rental income. This would require a larger amount of public funds on the front side of the project and not rely on Section 8 Rental Assistance payments for debt payments. The private financing would be proposed at a lower interest rate (7%%). GICHF would ask for a 4% developer's fee. FIRST National Bank Your Futura F ! R S T February 2, 1998 Ms. Maryann Dennis Administrator Greater Iowa City Housing Fellowship PO Box 1402 Iowa City, IA 52244 RE: Application for upcoming project Dear Ms. Dennis: This letter is to inform you that First National Bank Iowa is interested in accepting an application from you to finance the acquisition and rehabilitation of 14 affordable housing rental units. First National Bank has enjoyed an excellent working relationship with GICHF on prior projects. We look forward to continuing our community partnership. This is not a commitment to provide financing. Your application will be subject to loan underwriting. Thank you for your continued business. Please let me know if I can be of furflier assistance. Sincerely, Jeff Peters First Vice President Commercial Banker JBP/jbp 204 E. WASHINGTON P.O. BOX 1880 IOWA CITY, IOWA 52244-1880 (319) 356-9000 FAX (319) 356-9002 M e m b e r F D I C 6. Provide a brief description of the proposed project (please limit response to this space) The proposed project would provide up to $3,,000 in downpayment assistance to at least 16 low-income households. The assistance will be either in the form of a no-interest or low-interest payback loan or depending on the income of the applicant, an interest-free, deferred payment loan with a one-time 5% charge that will be repaid when the household sells, rents, or transfers title to the property. The funds will be repaid to a revolving fund for downpayment assistance in order for the program to be ongoing. Major employers and foundations will be approached to provide additional funds for this program or to establish their own program using the Cify's program as a model. The assistance can be used individually or in conjunction with affordable housing programs being offered locally by private lenders. Several local lenders operate specific home ownership programs designed to assist low-income households. This project will enable the low-income households to meet the banks' downpayment requirement. Besides the $3,000 in downpayment assistance funds, the borrower will have to match these funds on a dollar for dollar basis using their own funds. The assistance offered by the downpayment assistance program has the potential of leveraging more than $1,300,000 in other funding (private mortgages and borrowers' investment). Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received FY96 (July, 95 -June, 96) FY97 (July, 96 - June, 97) FY98 (July, 97 -June, 98) Budgeted Amount 0 ,M.5,000.00 o Amount Expended (to date) ,$46,859.84 Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower. income persons without use of Section 8 rental assistance). The City is committed to providing affordable housing opportunities to all residents. It supports and encourages many housing, supportive services and other activities that help lower-income households. Private Lender Financing (private) Low Income Housing Tax Credits (private) Private Foundation(s) or major employers (private) Volunteer Labor and\or In-kind Donations (private) Approximately $1,250,000 Total of Private Funds Total of Public Funds TOTAL PROJECT FUNDING Number of Units Requested Public Subsidy Per Unit Total Cost Per Unit 1,300,000 (a) 50,000 (b) 1,350,000 (c) {sum of lines a and b) 16 to 20 (d) 2,500 to 3,000 (line b divided by line d) 67,500 to 84,375 (line c divided by line d) *For rental hou$in;l projects only, please complete the attached proforma with this application * 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement WITHOUT the use of City funds or property tax exemption. Local HOME Funds Requested $ 50,000 x .25 = $ 12,500 Local Match State HOME Funds Requested x .25 = $ State Match The City annually budgets funds from the General Fund to match the local HOME funds received by the City of Iowa City. 13. To help ensure the efficient use of federal, state and local funding please describe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. The households assisted with these funds will be able to obtain a lower cost mortgage as a direct result of the downpayment assistance, making the home more affordable. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Housing Forum and from public meetings of the City Council. In addition, the City staff is in daily contact with low-income households, local lenders and realtors. The City Council determines policy and staff carries out policy. Once the project is underway, the city will discuss the project and project guidelines with both the lenders and the low-income households receiving the assistance to determine if the project is achieving the desired goals and is being conducted effectively. 18. An objective of the City of Iowa City Comprehensive Plan is to promote diverse developments (variety of housing types and a mix of all income levels) please describe the target population this project is to serve and how the project will promote diversity. Also, please indicate the number of persons or households that will benefit from the proposed project by income category (see attached table for local Income Guidelines), Number between 0 - 30% median income Number between 31 - 50% median income Number between 51 - 80% median income Number between 80 - 100% median income Number over 100% median income TOTAL Percent LMI persons or households (a) 2 persons or households 14 to 18persons or households persons or households persons or households (e) 16 to 20Persons or Households (f} 100% {lines (a+b+c) divided by line f) This project will assist households between 51 and 80% of the median income, depending on their ability to obtain a private mortgage. The homeowners may purchase a single-family condominium unit, co-op unit, or site-built home anywhere within Iowa City. It is anticipated that, as in years past, the homes will be scattered throughout Iowa City. 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. Key Element - Provide downpayment assistance to low-income households to purchase a home. How Outcome Data will be met by the proposed project - In FY97, assistance was provided to 16 households all of whom purchased a home. Based on the average assistance of $2,466.00 for the FY97 Downpayment Assistance Program, it is anticipated that approximately 20 households will be assisted with the FY99 program. In FY97 program, the average purchase price was $71,558.00 and the average household income was $24,431.00 (65% median household income). The program was designed to assist low-income households purchase a home and based on the previous program, it is anticipated that the program will operate much the o Provide,a brief description of the proposed project (please limit response to this space) Riverview Place Apartments will be a new 72 unit affordable, senior unassisted, living center offering both one and two bedroc~ fully equipped apartments. The units will be offered on a rent and income restricted basis to prospective tenants. Riverview Place will provide senior oriented amenities such as: full time, live-in, trained manager, dining room, recreational room, exam room, beauty/barber salon, elevators, and an in-unit call system. ~ June 30) N/A Fiscal Year Funds Received FY96 (July, 95 - June, 96) FY97 (July, 96 - June, 97) FY98 (July, 97 - June, 98) fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 Please list amount of CDBG and/or HOME funds received within the last three City to Amount Expended (to date) Budgeted Amount Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance). The primary goal of the Riverview Place development is to create a new, high quality, affordable senior rental housing alternative for the City of Iowa City. Market research indicates a substantial demand for senior, lower income, housing in Iowa City. This development is specifically oriented toward low and moderate income tenants, qualifying at 50 percent and 60 percent of the area median income. It is not targeted toward tenants qualifying for Section 8 Rental Assistance. The project owners, as standard practice, calculate tenant rents by first discounting maximum allowable rents by utility costs, then again by the proscribed fair market guidelines, and finally by an internal assessment of what individual tenants can prudently afford. Site selection was based on proximity to: transportation, health care services, shopping and the University campus. 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement WITHOUT the use of City funds or property tax exemption. Local HOME Funds Requested $180,000o00 x .25 = $ 45,000.00 Local Match State HOME Funds Requested $ 420,000.00. x .25 = $ 105,000.00 State Match The partnership will undertake a number of specific activities, the goal of which is to provide sufficient match equivalents to meet both City and State match requirements. Because of the Cc~nunity Reinvestment Act benefits, which accrue to a bank lender on such projects, we will seek both a below market interest rate loan and a reduction of lender fees and charges. We will review all recent (12 months) infrastructure investments by the City that can be directly shown to have benefited this specific project. In addition, we will seek assistance frc~ the Iowa Finance Authority for a HAF loan. 13. To help ensure the efficient use of federal, state and local funding please describe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. The project developer has ccm~nitted to and will be required under Section 42 of the IRS Code to execute a Land Use Restriction Agreement that will obligate the project to a 30 year extended use specifically targeted to low and moderate income tenants. Rental rates are proscribed by the U.S. Department of Housing and Urban Development and are set annually through the Iowa Finance Authority and Iowa Department of Econcmic Development. Rental rates are restricted to a maximum of 30% (including utilities) of a tenants annual gross income where such inccme does not exceed either 50% or 60% of the Area Median Income. In addition to the above, the partnership will give serious consideration, as it has done on past projects, to selling the property at the end of the compliance period, and using IRS Section 42 guidelines, to either a local non-profit charitable organization or the tenants themselves. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Date July .1, 1998 February 28, 1998 March 31, 1998 April 31, 1998 July 1, 1998 March 31, 1999 December 31, 1999 Description of Activity Beginning of City Fiscal Year and Project Start Date Submit Application to IDED for State HOME Loan Amended Zoning Completed Closing and transfer of property Construction Start Date Construction Completion Lease-Up Completed 1. Nameof Project: 2a. b. Furniture Project c. FEB 0 Loan Grant ~ ~, 3~ Name and Address of Applicant/Organization Furniture Project Domestic Violence Intervention Program P.O. Box 3170 Iowa City, IA 52244 5. Location of Proposed Project 1500 Sycamore St Iowa City, IA 4. Contact Person/Phone # Cris Kinkead 354-7840 6. Check CITY STEPS Objectives Affordable Housing Needs X Homeless Needs X Public Facility/Service Needs Economic Development Needs 7. Brief summary of the proposed project: The Furniture Project is a non-profit program that distributes donated furniture to formerly- homeless households in the Iowa City area. The project was formed in 1993 by 18 local human service agencies that served homeless households. These agencies have provided guidance to the Furniture Project as members of an advisory board. Although the advisory board no longer exists, the Furniture Project continues to work with agencies serving homeless households. The Furniture Project assists homeless households in re-establishing stable home environments. Used furniture and appliances are donated by individuals, businesses, and organizations in the community and are distributed to households that have been homeless or are in an extreme emergency situation. Since 1993, the Furniture Project has distributed 2,026 items, including 502 beds, 594 couches and living room chairs, 198 dressers, and 87 kitchen tables. This service has saved over 50 tons of waste from entering the Iowa City Landfill. 8. Why is the project needed? How does the project address the priorities, strategies and goals of CITY STEPS (include reference to CITY STEPS objectives and priorities). The Furniture Project seeks to effectively use our community's resources to assist it's citizens in reaching their highest level of self-sufficiency. Ownership of furniture contributes to a household's level of self-efficiency, including it's ability to secure and retain permanent hous- ing. Unfortunately, families leaving shelter frequently lack basic furnishings necessary to trans- form their new, empty housing into homes. Due to inflated furniture prices in Iowa City, furnishing a home with used furniture cost several hundred dollars. This level of expenditure can jeopardize a household's ability to pay rent, util- ities and food. The Furniture Project is the only program in eastern Iowa that distributes furni- ture and appliance free of charge. The CITY STEPS Consolidated Plan identifies affordable permanent housing and transitional housing as high priority needs in the community. The Furniture Project provides a critical sup- port service which enables Iowa City residents to fully access the housing resources. For exam- ple, the project assisted a number of households moving into low income rental units on section 8 or leased housing. 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. The Furniture Project will serve over 500 people in the upcoming year. Fiscal year 1997 the Furniture Project served 515 recipients (over 100 more than the previous year). It is estimated that of these 500 individuals, 85% will have incomes of $10,000 or less, 13% will have in- comes of $15,000 or less and the remaining 1% will have $25,000 or less. Most of the households served by the Furniture Project will receive furniture at no cost. The Furniture Project does ask for a donation to help offset the cost of gasoline, however it should be noted that out of 515 individuals served only $35 was collected. Most individuals in need have difficulty coming up with the $5.00 after paying rent and deposits. It is our belief that we allow the highest possibility of self-sufficiency the Furniture Project can assist with by dis- tributing furniture at no cost. CITY STEPS Consolidation Plan indicates" a large proportion of lower-income households are cost-burdened, paying 30 and sometimes 50 percent of their gross income for their housing, including utilities". The Fumiture Project does help with some of the cost-burden rent by offering furniture free of charge. 10. List goals of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: 0-30% median income= 509 31-50% median income= 6 Total 515 11. General Description of Activities: List Major activities of the project (how do these activities address your goals listed in #10). Project Implementation: (Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). The Furniture Project receives donated furniture and appliances from the community and dis- tributes the items to households in need. The project receives furniture at a warehouse pro- vided by the City of Iowa City, which is located on Riverside Drive. Furniture is delivered by donors or picked up by project volunteers. Appliance donations are accepted through Budget Appliance, a local used appliance store which receives and reconditions on behalf of the pro- ject. Furniture and appliances are donated from all segments of the community. The majority of do- nations come from individuals, with others from from businesses and other organizations. For example local hotels and Lebena Mattress Factory donated over 100 beds. The project distributes furniture and appliances to households that have been referred by a local human service agency and are homeless or. in another extreme emergency situation. Recipients request specific items from the project and receive those items based on current warehouse in- ventory. Project volunteers provide delivery of furniture on a limited basis. Since 1993, the project has distribute over 2,500 furniture items. A full-time Coordinator administers the project and is the project's only paid staff position. The Coordinator provides all direct services and acts as liaison with other community agencies. In addition, the coordinator provides volunteer coordination and publicity. Volunteers provide an average of 40 to 50 hours of labor each month. 12. If funds are not awarded, will the project/program continue? NO 13. If funds are awarded, will the project/program continue after CDBG funds end? If the Solid Waste Department continues to fund the project and it's current level the Furniture project will continue once CDBG dollars have bed expended. 14. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, travel and other administrative expenses for operational funding. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under budget construction in the subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Cost Where Ever Possible. Expense CDBG Other List In-Kind Cash Anticipated Committed Category Funds !Funds Source ! Funds Salary , $8,300 storage space 12,500 office space adminis- 1,600 trative Gasoline l 1,560 Pest Con- 200 trol Audit ,~ 150 Vehicle 1,500 mainte- - nance ~ ~ TOTALS ~,.~,0 ! 17,500 City of Iowa City City of X Iowa City 4 C's X :DVIP X DVIP X DVIP DVIP DVIP X :X ~X :X iX 25,000 15. List other groups or organizations that were asked to contribute to or fund this pro- ject. Solid Waste Department - City of Iowa City. 16. Have you received CDBG funding in the past? YES, 1993- $120,000 1995- $ 78,000 1995- $ 10,000 1996-$ 7,500 1997-$ 7,500 Building of a new shelter Completion/renovation of lower level of shelter building Furniture Project Furniture Project Furniture Project 17, Discuss your organization's policy for obtaining input from low-income persons po- tentially benefiting or affected by the proposed project and your policy for obtaining feed- back once the project has been completed. If applicant is a nonprofit, please include evi- dence (such as meeting minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. The furniture project receives input directly from furniture recipients on a regular basis. Volun- teer oppommities are available for furniture recipients and other low-income members of the community. The Furniture Project maintains contact with 15 other furniture banks across the country, which enables the Project to evaluate its services in relation to similar programs. City Of iowa city :~IAN 29 ]99g fy99 COMMUNITY DEVELOPMENT BLOCK GRAI~T fUNDING bfOUfSt fob NON-HOUSING PROJECTSP. C._D. DEP^RtMfNT 1. Name of Project: Supportive Housing Program 2ao 3. Name and Address of Applicant/Organization Successful Living 1045 W. Forevergreen Rd. North Uberty, IA. 52317 Amount of CDBG Funds Requested $_11,000 Loan $ Grant $ 11,000 Type of Loan: (check applicable line) Principal and interest {amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) 4. Contact Person and Phone Number Theresa Kopatich (319) 356-0947 Amount · 2/97 5. Location of Proposed Project: 716 N. Dubuque St. and 416 S. Dodge St. in Iowa City 7. Brief summery of the proposed project: o Check CITY STEPS Objective(s) met: Affordable Housing Needs X Homeless Needs Public Facility Needs X Public Service Needs Economic Development Needs Successful Living was created to assume from the Emergency Housing Homeless Shelter a critical piece of Iowa City's award winning continuum of care: support services for homeless persons. Through a partnership with D & K Properties and the City of Iowa City, Successful Living is the only entity offering SRO units serving this population. As of this writing 43 SRO units exist, with 14 of those offering subsidized rent for up to two years and the remaining 29 units at fair market rent. As of July 1, 1998, The Emergency Housing Homeless Shelter will discontinue its two-year-old support services component, and this proposal will address the imminent gap in the continuum. Currently in start-up mode, Successful Living is in the process of structuring its staff, which now consists only of an Executive Director. When the Emergency Housing Project's community-based support services' funding ends July 1, two part time support-service counselors and one part-time substance-abuse counselor will join the new organization. These counselors will provide services to persons in the 14 SRO units. This continuation of staffing will provide stability to the supportive service provision. 8. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include i references to CITY STEPS objective~ and priorities.) While transitional-housing existed for families through the HACAP program, this program represents Iowa City's first such program offering both supportive services and affordable SRO units for working homeless persons, living alone, with high levels of needs, including, in addition to homelessness, substance-abuse, serious mental illness and dual diagnosis. Both the support-services piece and the SRO availability are cited in the City of Iowa City's Consolidated Plan as areas of high priority. The support-service piece, in particular. Strategy: Provision of Training in Living Skills Short/Long-term Objective: Create and/or expand services that offer day-to-day living and coping skills, including, but not limited to.' locating and acquiring housing, budgeting, general housekeeping, home maintenance, home safety, communication skills, and independent living skills. ( page 90 of CITY STEPS) Our counselors will offer support in all the above areas. In addition we also offer support for finding and keeping employment. This too is a CITY STEPS priority. Strategy: Provide Employment Support Services Short-Term Objectives: b. Facilitate supportive employment services for persons with special needs. (page 95 of CITY STEPS) (on page 74 and 75 of the CITY STEPS Plan, the following are all listed as high priority needs: Transitional Shelters for persons with special needs, Permanent Supportive Housing for persons with special needs, Substance abuse services, and Employment training.) As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. The project objectives that our program is working towards are outline in #10. The main element is that Approximately 30 persons will exit the program with the skills to successfully re-integrate into our community. The Emergency Housing Homeless Shelter currently has a database that tracks information necessary to indicate that project objectives can be met. For instance the database keeps track of program participants wages, referrals, employment, how many hours are being spent with counselors, what type of issues counselors are working on with participants etc. Last year data indicated that out of 42 persons served, 14 successfully re-integrated back into the community. Successful Living will continue to use this same data base, along with adding a few items that experience has shown would be Ibeneficial to track. the current counselors employed by The Emergency Housing Homeless Shelter will continue as staff for Successful Living when lits agency takes over in July. We will have the benefit of their experience to help provide a smoother transition and to implement ideas to develop a more effective program, therefore allowing Successful Living to increase the number of persons that ~uccessfully re-integrate into the community. 10. List goal(s) of this project. In addition, please indicate the best you can the number of beneficiaries according 'to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number between 81 - 100% median income Number over 100% median income TOTAL 60 persons or households persons or households __ persons or households __ persons or households persons or households 60 Persons or Households Successful Living Goals: In the short term, Successful Living hopes to garner the funds to continue what has become a well-respected piece of Iowa City's Continuum of care. That funding would assist with the following measurable outcome objectives, which will be evaluated on a quarterly basis using newly-developed computer data: *Assuming ongoing funding, supportive services will be provided to 60 persons between July 1, 1998 and July 1, 1999. Those services will focus on, but not be limited to, job attaining and maintenance: budgeting skills: and household maintenance skills. * 90 homeless or recently homeless persons will receive support services through Successful Living's program; *Approximately 50% of those persons will enter from homeless shelters or the street; * Approximately 10% of those persons will enter from a psychiatric facility; *Approximately 40% of those will enter from a substance-abuse facility; *Approximately 80% of those persons will be referred by other social-service agencies; *Approximately 90% of those unemployed upon entry will find employment within six weeks; *Approximately 80% of that unemployed upon entry will maintain employment after six months. *Approximately 30 persons will exit the program with the skills to successfully re-integrate into our community. This last goal relates directly to CITY STEPS overall goal of helping people attain their highest degree of self-sufficiency. (see page I of CITY STEPS plan) In its long-term picture, Successful Living hopes to provide services to an increasingly large number of persons, increasing income through contracts with collaborating social services agencies, limited on-site employment options and a self-sustaining, income- generating component. In short, with community and funding support, Successful Living hopes, in future years, to act as a model non-profit with decreasing dependence on public funding and increasing income generation through its creation of employment opportunities for homeless and/or low income persons. 11. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). We will begin offering our services July, 1,1998. At that time Successful Living will team up with D & K Properties offering 43 SRO rooms for homeless and/or very low income persons. Successful Living will provide support services for 14 of those 43 rooms. This will require 2 part-time support service counselors and I part-time substance abuse counselor During the first year we will work with other social service agencies to develop 15-20 service contracts. We are already negotiating with the VA for services and as of Feb. 3~, 1998 we will be certified with the State Department of Human Services to provide Supportive Living Services. This means that the local DHS office can contract with us. We have a CPA with Prototype Consultants" from Cedar Rapids, that has helped us to develop our budget and set up a bookkeeping system. The CPA along with our attorney, Tim Grady, of Iowa City, helped us to apply for proper non-profit status. We will have an audit done at the end of each fiscal year. In addition the State Department of Human Services will be coming in on an annual basis to audit our program, so that we may continue to receive funding from them. The counselors that are currently providing the support services are from the Emergency Housing Project. They all indicate that they would like to continue on with Successful Living. This way there will be program and staff consistency. In addition to the 3 part-time counselors, there will be a full time Executive Director needed to carry out the project. The Executive Director is the same one that has been working with this program for the past 2 years on a volunteer basis. Volunteers are utilized from local churches to help with issues such as cleaning and bringing in donations of blankets, sheets, dishware, towels and other useful household items. Successful Living plans to hire a job training staff and implement a job-training program by year 1999. This program will be designed to provide long-term prevention of poverty by providing general job training, small business ownership opportunities and some sheltered employment opportunities. Successful Living intends to make its job training piece an income generating program, allowing Successful Living to be less reliant on government sources of funding. (On page 75 of CITY STEPS 'Employment Training" is listed as a high priority) 12. If funds are not awarded, will the project/program continue? Yes No X 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes X No 14. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any project over $300,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. EXPENSE CATEGORY (e.g. salaries, acquisition, rehab) Salaries BUDGET BREAKDOWN CDBG OTHER LIST SOURCE OF OTHER FUNDS FUNDS FUNDS $11,000 $11,000 State ESGP/HSOG Please place an X in box that applies. Type Status In- Cash Antic. Comm. Kind X X TOTALS $11,000 $11,000 15. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). State ESGP/HSOG of $11,000 the application for this funding was submitted about a month ago. The anticipated date of funding decision will be approximately March 15th. We were notified that we did receive a grant from the Merrill Lynch Foundation. The anticipated date of funding award is Feb. 20th. We are in the process of contacting local Churches and businesses to ask for contributions. Our goal is to raise $10,000 for fiscal year 1999. We are in the process of applying for United Way Funds. There is a 2-year waiting period before a new agency can receive funding from United Way directly. During that time people donating money can request that their funds go to our agency and United Way will forward them to us. 16. Have you received CDBG funding in the past? Yes x No {If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional loan and/or repayable loan?) If former projects are underway please indicate how much funding is left to be spent. Theresa Kopatich doing business as D & K Properties, has received approximately $225,000 in CDBG or HOME funds to help purchase 2 rooming houses. The subsidy is being paid by D & K lowering the rents on the rooms for about 15 years. As such .... rents on the ~targeted" units are only 60% of the Fair Market Rent, or $150/month.z 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. We hold house meetings at least once a month so that tenants can have a chance to express their concerns. During these meetings we receive a lot of feedback on our program about things people like and things they suggest we change. We also encourage people to provide us written suggestions or comments at anytime. Successful Living is in the process of developing its board. There is currently a working board of about 6 persons. During the next 3 months, Successful Living will be expanding its board and efforts will be made to involve program participants. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1998, TO: FEB 02 C~TY OF ~OVVA C~TY FY99 COMMUNFFY DEVELOPMENT BLOCK E RA~N~,D. DF-PA~TMENT FUNDING REOUEST FOR NON-HOUSING PROJECTS 12/97 1. Name of Project: SECOND STEPS HACAP Transitional Housing Iowa City, Iowa 2a. Amount of CDBG Funds Requested $12,387 b. Loan $ Grant $ 12,387 c. Type of Loan: (check applicable line) Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) __ Declining Balance Lien (forgiven over time) Amount 3. Name and Address of Applicant/Organization Hawkeye Area Community Action Program, Inc. 2007 Waterfront Drive Iowa City, Iowa 52240 4. Contact Person and Phone Number Allan L. Axeen 337-5765 5. Location of Proposed Project: Eighteen apartment units located at: 1926 Broadway and 1946 Broadway 7. Brief summary of the proposed project: o Check CITY STEPS Objective(s) met: Affordable Housing Needs X Homeless Needs Public Facility Needs X Public Service Needs Economic Development Needs Second Steps is a transitional housing program designed to take homeless families and help them bridge the gap towards self-sufficiency. It is a two year program that combines the efforts of the homeless family with a Family Support Worker to develop the strengths that the family has, to overcome the barriers to self-sufficiency. The Family Support Worker utilizes HACAP's Case Management System, HACAP's Employment and Supportive Employment programs, and other community resources to create both long term and short term goals for the family. The goals must include working a job or taking an educational program designed to foster employment. The Family Support Worker meets at least weekly in the beginning to make sure barriers and obstacles to goals are dealt with. Budgets are developed in this time frame to allow the family to see the keys to success. The residents must pay 30% of their income for rent. They also must pay their utility costs. There are monthly meetings for the families to do life skill development, consumer education and programs requested by the families. The most unique facet of this program is the Family Support Worker. Family Support is based on the belief that: Families are empowered when they have access to information and other resources and take action to improve the well-being of their children, their families, and their communities. Although Family Support programs may vary in how they are structured and the services offered, there are common principles to all Family Support practices. These include: > PARTNERSHIP Staff and families work together in relationships based on equality and respect. > FAMILY BASED Staff enhance families' capacity to support the growth and development of all family members as identified by the family. > FAMILIES AS ARESOURCE Families are resources to their own members, to other families, to programs, and to the community. > CELEBRATION OF DIVERSITY Programs affirm and strengthen families' cultural, racial, and linguistic identities and enhance their ability to function in a multi-cultural society. > CO~H~NITY BASED Programs are embedded in their communities and contribute to the community building process. > ADVOCACY Programs advocate with families for services and systems that are fair, responsive, and accountable to the families served. > RESOURCED BASED Staff work with families to build formal and informal resources to support the family's development. > FLEXIBLE Programs are continually responsive to emerging family and community issues. IThe principles of Family Support are modeled throughout all program activities, including planning, governance, and administration. Family Support Workers and all connected with the program must maintain a non-hierarcial attitude recognizing that a homeless family's choices were a way of coping and not ~wrong". 8. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include references to CITY STEPS objectives and priorities.) The Executive Summary of CITY STEPS states that: ~The goal of CITY STEPS is to encourage and support families and individuals in achieving their highest degree of self-sufficiency." The Executive Summary goes on to list the four main areas of need as follows: "l)housing that is decent and affordable, 2)homeless facilities and services, 3)public facilities and services, and 4)economic development. The chart on page 74 of CITY STEPS documents the needs at the time of this report in housing for the families below 50% of the Iowa City median income. Under "Homeless Needs" transitional housing was the only area to score a "High Need" in all income categories. A five year study by the National Resource Center for F~m~ly Centered PrattJoe at the University of Iowa show the following characteristics for a head of a homeless family entering HACAP Transitional Housing. > 41% reported being treated for psychological/emotional problems > 31% reported being hospitalized for psychological/emotional problems > 34% reported moving around a lot as a child > 44% reported growing up in a family with a heavy drinker > 35% reported living away from family more than six months while growing up > 32% have a 'chronic medical problem that continues to interfere with their life > 39% reported that they have been arrested and charged with a crime > 35% reported being the victim of sexual abuse or assault by the age of fifteen > 66% had lived as an adult with someone who had a substance abuse problem > 58% lived as an adult with someone who beat them up These statistics emphasize the broad range of needs for homeless families in our community. The needs surrounding the areas above correlate with the High Needs under the category of "Public Service Needs" listed on page 75 of CITY STEPS. It also illustrates how fragile the family structure is when they enter HACAP's Transitional Housing. The chart on the next page quantifies the waiting list for all of HACAP's Transitional Housing programs in the six county area of Johnson County, Linn County, Jones County, Benton County, Iowa County, and Washington County. This is the report turned into the State of Iowa for the Community Service Block Grant reports. This report is for the Fiscal Year ending June 30, 1997. 1~0 Cumulative Waiting List Fy 7/1196 to 6~30~97 Month - June 97' (1). Households on waiting list: 260 (2). Individuals on waiting list: 782 Household Type (Households) Age Group (Individuals) (3). 162 Single female w/children (4). 8 Single male w/children (5). 58 Two adult w/children (6). 25 Single female (7). 0 single male (8). 7 Two adults w/no children (9). 0 Other (10). 272 0-5 (11). 131 6-11 (12). 53 12-17 (13). 106 18~23 (14). 202 24-44 (15). 16 45-54 (16). 2 55-59 (17). 0 60 or over 35% 17% 7% 59%18 & under Type of Unit Needed (Households) Living Conditions (individuals) (18). I Room (19). 26 Efficiency (20). 68 I Bedroom (21).- 122 2 Bedroom (22). 40 3Bedroom (23). 3 4.Bedroom or more (24). 10 Living on the Street (25). 2 Abandoned building, house, tent, car (26). 319 Free emergency shelter . (27). 0 Fee charged missi0n/YM-YWCA, etc. (28). 212 Living free with friends, relatives', etc. (29). 4 Shadng Housing (30). 138 Independent Room/Apartment (31). 97 Renting house (32). 0 Buying or own home (33). 0 Other (Description must be attached) Level of Household Income (Households) Prima~J Income Source (Households) (34). 241 0% to 75% of Poverty (39). 86 ADC ( FT ?) (35). '17 76% to100% of Poverty (40). 24 SSA/SSI (36). I 101% to 125% of Poverty (41). I Pension (37). 1 126% to 150% of Poverty (42). 67 Work (38). 0 151% of Poverty & above (43). 15 Other 0 Not Available (44). 67 None Ethnicity/Race (Individuals) Gender (Individuals) Disability (Individuals) (45). 551 Wh~tR (46). 192 B!acl~ (47). 12 Hispanic (48). 0 Native American (49). S Asian (50). 22 Other (51). 479 Female (52). 303 Male (53). 20 Disabled 6b In the 260 families on the waiting list nearly two thirds are children under the age of eighteen. The largest group of children are under the age of five. This underscores the absolute need to deal effectively with these homeless families. The provision of housing along with the efforts of the Family Support Counselor are used to strengthen the family as a unit and help them become good housing consumers. The two year program has an overall goal to raise the family to self-sufficiency and build on the existing strengths in the family to overcome barriers to self-sufficiency. During this process life skills and other shorter term goals are worked on that increase the family awareness of being a good housing consumer. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. The overriding goal is always to seek to promote, empower, and nurture the family to define and use their strength to become self-sufficient. The performance goals for the year are as follows: >Fifty percent (50%) of the participants will obtain permanent housing upon leaving the program. >Twenty five percent (25%) will attend high school, obtain a GED, or attend college or some other post secondary program. >Sixty five percent (65%) will obtain an income that is not welfare payments or in addition to welfare payments within the next twelve months. >All (100%) of the participants will be offered family support and case management services and will meet to set short and long term goals, practice money management, learn household management and other life skills. A five year study of HACAP Transitional Housing families performed by the National Resource Center for Family Centered Practice at the University of Iowa surveyed 217 former housing residents. At the time of departure from the program eighty-six percent (86%) had secured housing. Sixty-six percent (66%) secured their own housing, sixteen percent (16%) moved in with relatives, and four percent (4%) moved into other living arrangements (e.g., residential treatment program). Fourteen percent (14%) did not respond. The median income for families at the time they left the program was $680 per month compared to $400 per month upon entering the program. For those who successfully completed the program, income rose to median of $972 per month at program termination. Former residents are encouraged to return if they feel that they are experiencing problems. Short term goals and staff performance are monitored monthly by the Johnson County HACAP County Commission. The Board of Directors meets monthly and receives monthly Commission reports from the County. 10. Ust goal(s) of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: {please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number between 81 - 100% median income Number over 100% median income TOTAL 18 persons or households ~ persons or households persons or households __ persons or households __.persons or households 1S Persons or Households I The eighteen households in the SECOND STEPS program have a total of 76 persons served currently. Since our entry procedure requires that a person fits the HUD definition for homelessness it would be very rare that we could have a family enter over the 0-30% percent of median income. The overriding goal is always to seek to promote, empower, and nurture the family to define and use their strengths to become self-sufficient. The goals in Johnson County as set forth by the HACAP Johnson County Commission are: 1) To provide activities designed to assist low income participants to obtain and maintain adequate housing and a suitable living environment. 2) To provide for the provision of such supplies and services, nutritious foodstuffs, and related services as may be necessary to counteract conditions of starvation and malnutrition among the poor. 3) To coordinate and establish linkages between governmental and other social service programs to assure the effective delivery of such services to low income individuals. 4) To provide activities designed to assist low income participants to obtain emergency assistance to meet immediate and urgent family needs, including the need for health services, housing, and employment related assistance. 5) To provide activities designed to assist low income participants to attain an adequate education. 6) To provide activities designed to assist low income participants to make better use of available income. 7) To remove obstacles and solve problems which block the achievement to self-sufficiency. 8) To provide activities designed to assist low income participants to secure and retain meaningful employment. 9) To provide activities designed to assist low income participants to receive adequate health care. 11. General Description of Activities: Ust major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project}. When a family enters Transitional Housing an assessment has already been done of the family needs and they have met with their Family Support Worker to find whatever assistance and stabilization is needed before they move in. As the family gets situated in the housing unit the staff will assist them in acquiring basic needs such as furniture, bedding, and food. The housing units have to be inspected by the City of Iowa City before a new tenant moves in or each year depending on which occurs first. All lease contracts and obligations are signed with the City, HACA? and the tenant. All HUD rules regarding certificates apply in these instances. There are eight HACAP staff employees that have some of their time assigned to this project. There are five Family Support Workers in Johnson County employed by HACAP. They serve families from Head Start, Second Steps, Transitional Housing Rural America, and the FaDDs Program. There are two residents employed as resident managers in the housing complex. The key personnel involved in the project are: Director.. Allan Axeen is a HACAP Assistant Director and Johnson County Director of Operations. A1 graduated from the University of Iowa with a BA double major in Economics and Political Science(Public Administration). Al worked 30 years in the private sector for Chrysler Corporation, Ruan Transport, and most recently was Vice President and General Manager of Hawk-I Truck Stop, Inc. in Coralville, Iowa. A1 served as a public representative on the HACAP Board of Directors for thirteen years. He served on the Executive Committee of the Board of Directors for seven years and President of the Board of Directors for five years. Governor Terry Branstad appointed A1 to represent the public sector on the Commission on Community Action Agencies when the commission was formed and he served until his last appointment expired in April of 1997. Assistant Director.. Mary O'Neill is the Johnson County Assistant Director. Mary received Iboth her MSW and BSW from the University of Iowa. Mary has worked for HACAP for eleven years. Mary led HACAP's efforts with the Head Start Homeless Demonstration Grant. She also worked with the councilors and the counseling programs when the Inn Circle Transitional Housing Program was started in Cedar Rapids. Mary is in charge of both the Family Support IWorkers and the Head Start Social Workers teams in Johnson County. Housing Compliance Specialist.. Carole Conner received her BA degree in Early Childhool IEducation from the University of Iowa in 1987. She has been with HACAP for eleven years as a Head Start teacher and family counselor in both Transitional Housing and Head Start programs. Carole's duties include program compliance, Housing Property Manager, and HACAP Waterfront Office Manager. In housing Carole is responsible for managing the waiting list, Ihousekeeping inspections, recruitment and placements, rent calculations and collections, and termination reconcilements. 12. Iffunds are notawarded, willthe pr~ect/program continue? I I Yes X No If funds are not awarded it would necessitate the curtailment of activities associated with the delivery of services to these units. Some of the cuts would be in the salary line item land then discretionary funding available for family support activities would have to be used to pay for budget items. Last year this discretionary funding was used to operate a summer program for the school age children in Transitional Housing programs and other children in ithe area. Part of the money was used to buy slots in the Wheels Program in conjunction with the Sixth Judicial District and the Mayor's Youth program. This provided a summer recreation activity for some of our older youths. The younger school age children were provided with an all day summer activity program. We used HACAP's classrooms in the iBroadway Neighborhood Center and our Head Start staff to provide a recreation program. The program provided educational opportunities and regular field trips to recreation areas such as the swimming pools in Iowa City. 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes X No 14. Ust the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any project over $300,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. EXPENSE CATEGORY (e.g..alarie=. acqui-ition, rehab) Salaries $ Emp Benefits & taxes Staff Development Professional Consultation Mortgage Interest Building Maintenance Telephone Office Supplies&Postage Printing Local Transportation Insurance Indirect Costs # Resident Managers TOTALS $ CDBG FUNDS BUDGET BREAKDOWN Please place an X in box that applies. Type Status OTHER LIST SOURCE OF OTHER In- Cash Antic. Comm FUNDS FUNDS Kind 12,387 $ 20,775 Rent $ 20,775 X 6,632 Rent 6,632 X 300 Rent 300 X 300 Donations 300 X 41,500 Rent 41,500 X 8,1 O0 Rent 8,1 O0 X 1,253 Rent 1,253 X 700 Rent 700 X 200 Donations 200 X 2,500 Rent 2,500 X 3,800 Rent 3,800 X 7,800 Rent 7,800 X 6,240 Rent 6,240 X 12,387 $ 100,100 $ 100,100 X X X X X X X X X X X X X X NOTE (*) Indirect costs include HACA? overhead which includes all audit expenditures. 15. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). United Way of Johnson County Request $ 12,387.00 March 1998 (any funding received from another source for this project would be deducted request) from this CDBG 16. Have you received CDBG funding in the past? Yes X No (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, end how much of each award was a grant, conditional loan and/or repayable loan?) If former projects are underway please indicate how much funding is left to be spent. FY 1995 FY 1996 FY 1997 FY 1998 $ 35,000 $ 145,647 $ 10,000 $ 4,886 Grant to purchase two new mobile homes to be used in HUD Transitional Housing Rural America (THRA) Program. All monies have been expended. Grant awarded to be used in conjunction with other funds to purchase the eighteen Broadway Street apartments. All monies have been expended. Grant awarded for expenses of operations at Broadway Street apartments. All monies have been expended. No interest loan to replace defective ovens in Broadway units. Project completed in October 1997. Payments begin in May of 1998 for sixty months. 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. HACAP has strived to always include low income representation on all boards and commissions. The HACAP Board of Directors requires that the Board have equal representation from the Public Sector, Private Sector, and low income representatives. This has carried down to county commissions and policy councils as a goal. Johnson County Commission recruits from housing participants, Head Start parents, and other recipient populations. The Transitional Housing programs have monthly meetings for life skills, parenting, budgeting, and consumer education. These meetings provide an avenue for feedback and group problem solving. The Family Support Workers run these meetings. All staff decisions regarding occupancy have an internal HACAP review process in addition to requirements under Iowa Landlord/Tenant Laws. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1998, TO: pdcdbg\fndrqfrm.sn City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 319-356-5230 iL,( (F ASSURANCES: As a recipient of CDBG funds, and as a duly authorized representative of this organization, I certify that this organization: * Will use funds to supplement and extend existing resources for the purpose outlined in the application. * Is a not-for-profit organization * Conducts an annual audit and can provide certification on financial sources of income and the receipt/disbursement of funds. * Practices non-discrimination in accordance with all applicable federal and state regulations. * Will provide all reports to the City of Iowa City as required, and PRINT NAME Will expend monies only on eligible costs and keep documentation of all DATE FY99 CDBG and HOII~E FUNDING REQUEST FOR ALL HOUSIT~IG~"'~ :,~::PAt2TMBNT PROJECTS Project Name: Type of Project: Affordable Rental Housing Acquisition with Substantial Rehabilitation GENERAL INFORMATION Lead Applicant Name Greater Iowa City Housing Fellowship Applicant Address Eastdale Plaza #25F, PO Box 1402, Iowa City, IA 52244 Contact Person Maryann Dennis Title Administrator Phone Number 358-9212 FaxNumber 354-0724 Secondary Applicant (if applicable) N/A Applicant Address Contact Person Phone Number Title Type of Applicant (check one): X Community Housing Development Organization Private non-profit organization Private for-profit, individual or partnership applicant Public Organization 4. Federal Tax Identification Number: 42-1362432 Amount of Funds Requested HOME $ grant $ 427,040 CDBG $ grant $ SUB-TOTAL $ grant $ 427,040 TOTAL REQUEST $ 427,040 If a loan is requested, please indicate the applicable loan terms: Principal and interest (amortized loan) X Principal and no interest {amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Other: (explain) Josn loan loan Years 30 6. Provide a brief description of the proposed project (please limit response to this space) This project will add 14 units of affordable rental housing to the current Iowa City stock - the most severely stressed rental market in the State of Iowa. GICHF, the only local Community Housing Development Organization which provides permanent affordable rental housing, has received praise from the local government, neighborhood associations and members of HCDC for scattered site affordable rental housing and has been discouraged from developing multifamily housing. City funds will be used to acquire existing properties in need of substantial rehabilitation. Properties will be acquired in existing market rate neighborhoods resulting in a mixed income neighborhood with the addition of affordable rental housing. Substantial rehabilitation will contribute to neighborhood preservation. Rents for the 2 and 3 bedroom units are set to be affordable for households at 50% AMI having two and five members respectively. Proposed rents are well under the average existing market rents and the local FMR. The rents for the 4 bedroom units are the FMR, which is less than 60% of rents for all other houses in the rental market of comparable size. City funds will leverage $834,325 of additional public and private funds. Other funding sources include private mortgages from First National Bank, State of Iowa HOME funds and Affordable Housing Program funds from the Federal Home Loan Bank. 7. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received FY96 (July, 95 - June, 96) FY97 (July, 96 - June, 97) FY98 (July, 97 - June, 98) FY Budgeted Amount $40,000 + $30,000 $303,890 $317,220 Amount Expended (to date) $40,000 + $30,000 (CHDO operating funds) $303,890 $80,530* FY 'Funding Agreement signed on 12-30-97 8. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group {e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance). The mission of GICHF is to increase the access to and availability of affordable housing in Iowa City. GICHF is the only local CHDO which provides permanent affordable rental housing in our community. GICHF's well-defined long term goal is to increase the number of affordable rental units in our community by lowering rents upon debt retirement so that units are affordable to low- income households without rental subsidies. Upgrading existing properties with substantial rehabilitation preserves Iowa City neighborhoods. Permanent, affordable housing is a major contributor to a family's stability. It keeps kids in school and adults in jobs. This project will integrate low-income families into mixed-income neighborhoods with the acquisition of properties on the open market. The proposed rents for the 2 and 3 bedroom units are affordable to many low-income working families without rental subsidies. The opportunity to participate in GICHF's governance through the Housing Advisory Committee and/or Board of Trustees contributes to the empowerment of low-income households. The opportunity to take care of a house and yard contributes to a household's self-sufficiency. 9. Describe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehab, tenant based rent assistance or down payment assistance), total number of units and number of units assisted with public funds. This project is a scattered site project. Location is a major factor for GICHF in the acquisition of units and the Board's Housing Advisory Committee has provided written considerations to be followed. GICHF will attempt to avoid acquisition of properties located south of Highway 6. Other factors that are considered include cost of property, estimated cost of rehabilitation, elementary schools, proximity to shopping, banking, public transportation, and other needed services. GICHF currently owns rental units in 8 Iowa City elementary school attendance areas. The project type is the acquisition and substantial rehabilitation of 14 units of affordable rental housing. All units will be assisted with public funding. 10. Please detail, on a separate page, a complete budget including the proposed sources and uses of funds for the project. Include all other funding requested for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. 11. Please complete the table below showing the types and amounts of funding being requested for the proposed project. Funding Source and Type of Funds Amount of Funding Requested Iowa City CDBG (public) Iowa City HOME (public) $427,040 State of Iowa HOME (public) $349,986 Iowa Finance Authority (public) City of Iowa City - Tax Increment Financing (public) City of Iowa City - Tax Abatement or Exemption (public) Applicant Contribution of Equity (private) Private Lender Financing (private) $414,339 Low Income Housing Tax Credits (private) Private Foundation(s) (private) FHLB $ 70,000 Volunteer Labor and/or In-kind Donations (private) * · GICHF utilized volunteer hours and received in-kind donations estimated at $7,47§ in 1997. Total of Private Funds Total of Public Funds TOTAL PROJECT FUNDING Number of Units Requested Public Subsidy Per Unit Total Cost Per Unit 484,339 777,O26 (b) 1,261,365 (c) (sum of lines a and b) 14 (d) 55,502 (line b divided by line d) 90,098 (line c divided by line d) *For rental housing projects only. please complete the attached proforma with this application* Page 3(a) GREATER IOWA CITY HOUSING FELLOWSHIP City of Iowa City FY99 CDBG and HOME Funding Request 1.) Sources AMOUNT City of Iowa City HOME Funds $427,040 State of Iowa HOME Funds $82,321 First National Bank Pdvate Mortgages $414,339 Federal Home Loan Bank $82,300 Federal Home Loan Bank $7,700 State of Iowa HOME Funds $228,000 State of Iowa HOME Funds $8,900 State of Iowa HOME Funds $30,765 TOTAL $1,261,366 USE Acquisition Acquisition Acquisition Acquisition Settlement Fees Rehabilitation CanTing Coats Developer Fee 2.) PROJECT COST ANALYSIS Total Acquisition $986,000 Rehab. $220,000 Rehab. Contingency $8,000 Settlement Fees $7,700 Carrying Costs $8,900 Developer Fee $30,765 TOTAL PROJECT COSTS: $1,261,365 avg. I unit $70,429 $15,714 $571 $2,198 $90,098 2 bdrm./unit $58,000 $15,000 $550 $500 $1,864 $76,414 3 bdrm./unit $73,000 $15,000 $500 $550 $650 $2,243 $91,943 4 bdrm Junit $85,OOO $1,000 $2,685 3.) RENTAL INCOME BEDROOM SIZE NUMBER OF UNITS EFFICIENCY 0 t BEDROOM 0 2 BEDROOM 4 3 BEDROOM 8 4 BEDROOM 2 TOTAL 14 4.) DEBT SERVICE (a) First National Bank (a) Amount: (a) Terms: $414,339 (b) Iowa DED (b) Amount: $349,986 (b) Terms: (b) Payment $11,666 (c)lowa city (c) Amount: $427,040 (c) Terms: (c) Payment $21,605 Available Debt Service: $64,036 GROSS MO. RENT $5O8 $685 $915 Rate 7.75% 0.00% 3.00% UTILITY ALLWNCE. $71 $92 $108 Amort. NET MO. RENT $0 $0 $437 $593 $807 NET ANNUAL $20,952 $56,928 $19,368 $97,248 4 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement WITHOUT the use of City funds or property tax exemption. Local HOME Funds Requested $ 427,040 x .25 = $ 106,760 Local Match State HOME Funds Requested $ 349,986 · x .25 = $ 87,497 State Match $70,000 FHLB $ 2,000 legal and appraisal fee reduction $ 7,000 Realtor commission donation The State of Iowa figures the match value in difference between interest rate charged GICHF by First National Bank and the current market rate for commercial loans. Additionally, First National Bank has in the past waived the loan origination fee for GICHF mortgages. The most recent project completed (12 units)with private mortgages and HOME funds generated $12,211 match dollars. 13.To help ensure the efficient use of federal, state and local funding please describe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. All units acquired units will have deed restrictions filed that will carry a 40 year term of affordability. GICHF, as a CHDO, is incorporated to provide affordable housing in Iowa City. It is the business of GICHF to maintain its units as affordable and GICHF's rental units will remain affordable for as long as GICHF owns them. The Board of Trustees supports the recording of deed restrictions to ensure at least a 40 year affordability term. The local FMRs are currently lower than rental rates in the existing rental market. Rents for the 2 and 3 bedroom units are set to be affordable for households at 50% AMI having two and five members respectively. Current FMR 2 bedroom = $558 Current FMR 3 bedroom = $775 Average market rent 2 bedroom = $555' Average market rent 3 bedroom = $823' Proposed rent 2 bedroom = $508 Proposed rent 3 bedroom = $685 'Rents include utility allowances. Other rents presented do not include utility allowances. It is the policy of GICHF to lower rent levels upon debt repayment to cover replacement, repair and operational costs. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Date Description of Activity July 1, 1998 Beginning of City Fiscal Year and Project Start Date 1. April, 1998 Secure funding from City of Iowa City 2. May, 1998 Secure funding from Federal Home Loan Bank 3. May, 1998 Secure preliminary approval of private financing 4. August, 1998 Receive commitment of State HOME funds 5. December, 1998 Sign funding agreement with City 6. February, 1999 Sign funding agreement with State 7. February, 1999 to August, 1999 Identify properties. make purchase offers 8. February, 1999 to October, 1999 Purchase properties, execute mortgages 9. March, 1999 to October, 1999 Advertise for rehab bids, award rehab contracts 10. February, 1999 to January 2000 Market units, screen tenant applicants 1 1. March, 1999 to December, 1999 Manage rehab activities. make progress payments 1 2. June, 1999 to January, 2000 Conduct final inspections, secure rental permits, place units in service 1 3. January, 2000 Project close-out 5 1 5. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and'budget {include evidence of financial commitment(s) including terms and amounts). This project continues GICHF's innovative approach for meeting the housing needs for low- income households in Iowa City. GICHF is a grass roots non-profit organization that was created by concerned citizens representing several local congregations. The current membership of GICHF includes 15 congregations and four local Human Services Agencies. GICHF has received a Community Development Award from the City of Iowa City and the Governor's Volunteer Award from the State of Iowa. A fou~-der of GICHF was awarded the 1997 City of Iowa City Human Rights Award for individual leadership in a service organization. Since its beginning in 1990, GICHF has received more than $5,370,000 in grants and loans from the proposed sources to develop affordable rental housing. GICHF currently owns 32 and manages 48 rental units, all of which are occupied by very low-income households. Funding has been secured to add an additional 18 rental units. These projects have had a significant impact in our community. GICHF provided housing for 106 people including 67 children in 1997. Household size ranges from one to six. Household characteristics include: · average annual income of $10,250 · 79% of the heads of households are employed · 13% full time students · 87% of the heads of households are single morns 16. Please see page 5(a). Tell us why this project is needed (include information from market studies or other supporting documentation) and how it will fill a gap in the City's housing market. In addition, describe how the proposed pro. ject addresses the priorities, strategies and goals cited in the CITY STEPS Consolidated Plan. The need for this project was determined based on the results of two local reports that identify the need for affordable housing in our community. The 1997 Iowa City Area Apartment Rent Survey, conducted by East Iowa Commercial Real Estate Appraisers, provides usable and valuable information on rental markets in the Iowa City area-(including Coralville). The average monthly rent in Iowa City not including utilities for a two bedroom unit is $555 and $823 for three bedroom units. The vacancy rates for two and three bedroom apartments are 4.7% and 0% respectively. Iowa City is the home of a highly educated, professional and academic work force. A high median income, $50,700 (family size of fourils generated by salaries paid to the professional work force. This translates into a demand for larger homes which, in turn, raises land values. The rental costs in Iowa City are very high. The influx of University students saturates the rental housing market with consumers, causing an increased demand for rental housing, especially the affordable units. Very low vacancy rates act to increase the cost of both rental and owner- occupied housing. Simply stated, demand exceeds supply. Please see page 5(a). 17. Discuss your organization's policy for obtaining input from low income persons potentially benefiting or affected by the proposed project and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. GICHF established the Housing Advisory Committee on March 9, 1992. The Committee serves in an advisory capacity to the Board of Trustees to the design, configuration, and management of affordable housing owned and managed by GICHF. Committee members include two current GICHF tenants, the Administrator and the Board representative from the Neighborhood Centers of Johnson County. The Committee is most active during the planning stages of projects. The advice of the Committee is incorporated into decisions made by the Board during the planning and implementation of affordable housing projects. Please see page 5(a). Page 5 (a) Greater Iowa City Housing Fellowship 1 5. Continued Key personnel for this project and their experience are as follows: Maryann Dennis, MSW, has been the Administrator of GICHF since January, 1993. She has extensive experience in working with low-income families and the administration of federal grants. Ms. Dennis currently administers all GICHF's funding agreements. ' Kathy R. Darnell joined GICHF as the Compliance Manager in February, 1997. She has wide-ranging experience in residential and commercial property management. Ms. Darnell serves as the property manager for GICHF's rental units. She has implemented many procedures to ensure sound property management practices. GICHF contracts accounting services with Jean Bott of A Great Balancing Act. Ms. Bott is a non- profit accounting expert and maintains the corporation's general ledger, prepares financial statements and tax returns. GICHF has the experience and expertise to assess rehabilitation needs prior to acquiring the property and a solid working knowledge of Section 8 HQS standards. If necessary, an independent Housing Inspector will inspect properties. 16. Continued According to CITY STEPS, "The emphasis i~ Iowa City's strategy is on housing, with six of the ten priority activities targeted at improving housing conditions or availability for lower-income or homeless households." The top two priorities of the STEPS plan are: the acquisition of land and/or construction of rental units; and rehabilitation of existing housing stock. In the Iowa City area the need for rental housing that is affordable is critical. 52% of the households in Iowa City have annual incomes of 80% or less of the MFI. Of Iowa City households with incomes of 0-30% of the median, 82% are cost-burdened. Of those slightly better off, with incomes between 31-50% of median, almost 70% are cost burdened. There is also a need in Iowa City for rental units that are conducive to family living. Many rental units constructed in this area are configured for non-related student households. That is, units tend to have many bathrooms and bedrooms, small kitchens and limited common areas. The Housing Advisory Committee at GICHF has identified the need for units designed for family living as a priority. 1 7. Continued One third of the Board of Trustees must represent the low-income community in order for GICHF to maintain its status as a CHDO. GICHF exceeds that with 43% of Trustees representing the low-income community. 18. 6 An objective of the City of Iowa City Comprehensive Plan is to promote diverse developments (variety of housing types and a mix of all income levels) please describe the target population this project is to serve and how the project will promote diversity. Also, please indicate the number of persons or households that will benefit from the proposed project by income category (see attached table for local Income Guidelines). Number between 0 - 30% median income 2 Number between 31 - 50% median income 10 Number between 51 - 80% median income 2 Number between 80 - 100% median income Number over 100% median income TOTAL 14 Percent LMI 100% ~persons or households ~ persons or households (b) ~persons or households __persons or households __.persons or households Persons or Households If) __(lines (a+b+c) divided by line f) All rental units for this project will be assisted with HOME funds. The HOME rule requires that 90% of rental units assisted with HOME funds must be rented to households with incomes at or below 60% of the AMI. Scattered site affordable housing contributes to the diversity of neighborhoods by encouraging mixed-income neighborhoods. 19. As accurately as possible please describe how outcome data indicates that the · project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. · The primary objective of this proposal is to ~)rovide affordable housing (30% of income for housing costs) for households earning less than 50% of AMI as evidenced by the proposed rents. · Project rents are affordable to household sizes of 2-5 for two and three bedroom units. Rents for the four bedroom units are at the current FMR, which is less than 60% of rents for all other houses in the rental market of comparable size. · The project will contribute to the preservation of Iowa City neighborhoods by substantially rehabilitating the acquired properties and upgrading 14 properties. · The project encourages mixed-income neighborhoods by placing affordable rental units in market rate neighborhoods. · A non-profit owner and recorded deed restrictions ensures long term affordability of the rental units. · The rental units will provide permanent, affordable housing for working households. · The project offers persons with low-incomes to participate in the decision-making processes of a CHDO. · GICHF has the capacity to complete the project within the proposed time line. DUE FEBRUARY 3, 1998 AT 12:00 NOON City of Iowa City Department of Planning and Community Development 410 E. Washington Street (319) 356-5230 213198 Proforma Spread Sheet Pre-Tax Cash Flow Analysis ($000) Page Line Revenues Gross Rent Other Income Tenant Contribution Gross Income or Gross Rent Vacancy Contingency $% Vac. Rate x Gross Income Effective Gross Rent Operating Expenses 7 Insurance 8 Maintenance & Structural Repairs 9 Management Fees 10 Property Taxes 11 Misc. Operating Expenses 12 Reserves 13 Total Operating Expenses 14 Net Operating Income 15 Debt Service (first mortgage) 16 Debt Service (second mortgages) 17 TotaID/S 18 Cash Flow Available for Distribution 19 Cash.on-Cash ROI Cash Flow Available for Distribution Odginal Equity Investment Symbols + G. RENT + O. INCOME + T. CONTRB. = G. INCOME - VAC = EGR - OPR. EXP. = NOI - D/S = CF CF Equity Investment YR1 YR2 YR3 $97,248 $99,193 $101,177 $0 $0 $0 $97,248 $99,193 $101,177 $4,862 $4,960 $5,059 $92,386 $94,233 $96,118 $2,36O $2,454 $2,553 $7,4OO $7,696 $8,O04 $9,363 $9,737 $4,681 $1,680 $1,747 $1,817 $29,555 $30,682 $26,161 $62,831 $63,671 $69,957 $35,621 $35,621 $35,621 $21,6O5 $21,6O5 $33,271 $57,226 $57,226 $68,892 $5,6O5 $6,448 $1 ,O66 YR4 $103,200 $103,200 $5,160 $98,040 $2,655 $6,324 $5,160 $4,689 $1,890 $4,128 $27,025 $71,015 $35,621 $33,271 $68,892 $2,124 YR5 $1 05,264 $105,264 $5,263 $100,001 $2,761 $5,657 $5,263 $1~965 $4,211 $27,920 $72,081 $35,621 $33,271 $68,892 $3,189 YR6 $107,370 $107,370 $102,O01 $2,871 $9,O03 $2,044 $28,848 $73,154 $35,621 $33,271 $4,262 YR8 YR9 YR1 0 $111,707 $113,942 $116,220 $111,707 $113,942 $116,220 $5,585 $5,697 $5,811 $108,122 $108,244 $110,409 $3,106 $3,230 $3,359 $9,735 $10,127 $10,533 $5,565 $5,697 $5,811 S5,695 $5,923 $6,160 $2,211 $2,299 $2,391 $30,803 $31,834 $32,903 $75,319 $76,410 $77,507 $35,621 $35,621 $35,621 $33,271 $33,271 $33,271 $68,892! $68,892 $68,892 $6,427 $7,518 $6,615 $o $o $o YR7 $109,51 $5,476 $104,041 $2,986 $5,476 $5,476 $2,126 $4,381 $29,808 $74,233 $35,621 $33,271 $68,892 $5,341 GREATER IOWa CITY HOUSING FELLOWSHIP HF 12 Page 2 Line Determing Taxes 20 Cash Flow 21 Depreciation Expenses 22 Amortization of Fees 23 Principal Payments 24 Reserves 25 Earnings (Loss) Before- Taxes 26 xTax Rate (35% or 0%) 27 Taxes Incurred (Saved) Cash Flow After- Tax 28 Cash Flow 29 Tax Incurred (x Saved) 30 Cash Flow After- Tax Line 31 32 33 34 35 Total Benefit Analysis Cash Flow After- Tax Rehabilitation Tax Credit Low-Income Housing Tax Credit Net Sale Proceeds Total Benefits After Tax (Net Cash Flow After Tax) Symbols CF - DEPR - AMORTZ +P + RESERVES = EBTx x RATE = TAX OR (SAVINGS) CF - TAX (+SAV) =CFAT x CFATx + RTC + LIHTC + NSP = NCFATx YR1 $5,605 $35,855 $o $24,219 $3,890 -$2,141 O% $o $5,605 $o $5,605 YR2 YR3 YR4 YR5 YR6 $6,446 $1,066 $2,124 $3,189 $4,262 $35,855 $35,855 $35,855 $35,855 $35,855 $o $o $o $o $o $24,782 $25,377 $26,006 $26,670 $27,374 $3,968 $4,047 $4,128 $4,211 $4,295 -$659 -$5,365 -$3,597 -$I ,784 $76 0% 0% 0% 0% 0% $o $o $o $o $o $6,446 $1,066 $2,124 $3,189 $4,262 $o $o $o $o $o $6,446 $1,o~ $2,124 $3,189 $4,262 After-Tax Benefit Analysis $6,446 $1,066 $2,124 $3,189 $4,262 $o $o $o $o $o $o $o $o $o $o $6,446 $1,066 $2,124 $3,189 $4,262 YR$ YR9 YR10 $6,427 $7,518 $8,615 $35,855 $35,855 $35,855 $o $o $o $26,908 $29,744 $30,630 $4,468 $4,558 $4,649 $3,948 $5,965 $8,039 0% 0% 0% $6,427 $7,518 $6,615 $6,427 $7,518 $8,615 $6,427 $7,518 $8,615 $o $o $o $o $o $o $6,427 $7,518 $8,615 YR? $5,341 $35,855 $28,119 $4,381 $1,986 O% $8,341 $8,341 $5,341 GREATER IOWA CITY HOUSING FELLOWSHIP HF 12 2/3/98 Proforma Spread Sheet Pre-Tax Cash Flow Analysis ($000) Page 1 Line 7 8 9 10 ~ 12 13 Revenues 1 Gross Rent 2 Other Income 3 Tenant Contribution 4 Gross Income or Gross Rent 5 Vacancy Contingency 5% Vac. Rate x Gross Income 6 Effective Gross Rent Operating Expenses Insurance Maintenance & Structural Repairs Management Fees Property Taxes Misc. Operating Expenses Reserves Total Operating Expenses 14 Net Operating Income 15 Debt Service (first mortgage) 16 Debt Service (second mortgages) 17 TotaID/S 18 Cash Flow Available for Distribution 19 Cash-on-Cash ROI Cash Flow Available for Distribution Odginal Equity Investment Symbols + G. RENT + O. INCOME +T. CONTRB. = G. INCOME -VAC = EGR - OPR, EXP. = NOI - DIS = CF CF Equity Investment YR11 YR12 YR13 YR14 YR15 YRJ6 $118,545 $120,916 $0 $0 $118,545 $120,916 $5,927 $6,046 $112,618 $114,870 $3,493 $3,633 $10,954 $11,392 $6,927 $6,048 $6,407 $6,663 $2,487 $2,586 $4,742 $4,837 $34,010 $35,157 $78,608 $79,713 $35,621 $35,621 $33,271 $33,271 $68,892 $68,892 $9,716 $10,822 $124,288 $126,650 $127,407 $128,690 $0 $0 $0 $0 $o $o $o $o $124,288 $126,050 $127,407 $128,690 $6,214 $6,302 $6.370 $6,435 $118,073 $119,747 $121,037 $122,256 $3,778 $3,930 $4,087 $4,250 $11,848 $12,322 $12,814 $13,327 $6,214 $6,302 $6,370 '$6,435 $6,929 $7,207 $7,495 $7,795 $2,690 $2,797 $2,909 $3,026 $4,972 $5,042 $6,096 $6,148 $36,431 $37,599 $38,772 $39,980 $61,~2 $62,148 $62,265 $62,~6 $35,621 $35,621 $35,621 $35,621 $33,271 $33,271 $33,271 $33,271 $68,892 $68,892 $88,892 $68,892 $12,750 $13,256 $13,373 $13,384 YRI8 YR19 YR20 ;} $131,330 $132,723 $134,170 ~ $o $o $o ;~ $131,330 $132,723 $134,170 ~) $6,567 $6,636 $6,708 9 $124,7~4 $120,087 $127,461 D $4,597 $4,781 $4,972 0 $14,414 $14,991 $15,591 9 $6,567 $6,636 $6,7O8 6 $8,431 $6,768 $9,119' 7 $3,272 $3,403 $3,540 0 $6,253 $6,3O9 $6,367 7 $62,229 $62,198 $62,165 :1 $35,621 $35,621, $35,621 '1 $33,271 $33,271 $33,271 2 $68,892 $68,892 $68,892 ~ $13,338 $13,307 $13,273 YRI 7 $129,989 $129,989 $123,490 $4,420 $13,860 $6,106 $41,232 $35,621 $33,271 $68,892 $13,366 GREATER IOWA CITY HOUSING FELLOWSHIP HF 12 Page 2 Line Determing Taxes 20 Cash Flow 21 Depreciation Expenses 22 Amortization of Fees 23 Principal Payments 24 Reserves 25 Earnings (Loss) Before- Taxes 26 xTax Rate (35% or 0%) 27 Taxes Incurred (Saved) Cash Flow After- Tax 28 Cash Flow 29 Tax Incurred (x Saved) 30 Cash Flow After- Tax Line 31 32 33 34 35 Total Benefit Analysis Cash Flow After- Tax Rehabilitation Tax Credit Low-Income Housing Tax Credit Net Sale Proceeds Total Benefits After Tax (Net Cash Flow After Tax) Symbols CF - DEPR - AMORTZ +P + RESERVES = EBTx x RATE = TAX OR (SAVINGS) CF - TAX (+SAV) =CFAT x CFATx + RTC + LIHTC + NSP = NCFATx YR11 $9,716 $35,855 $0 $31,571 $4,742 $10,174 0% $9,716 $9,716 $9,716 $9,716 YR12 $10,822 $35,855 $32,569 $4,837 $12,373 O% $10,822 $10,822 $10,822 $10,822 YR13 $12,750 $35,855 $o $33,629 $4,972 $15,497 0% $12,75O $12,750 $12,750 $0 $12,750 YR14 $13,256 $35,855 $34,756 $5,o42 $17,199 0% $13,256 $13,256 $13,256 $o $13,256 YR15 $13,373 $35,855 $0 $35,953 $5,096 $18,559 0% $13,373 $13,373 $13,373 $13,373 YR16 $13,384 $35,855 $0 $37,227 $5,148 $19,905 O% $13,384 $13,384 $13,384 $13,384 YR18 YR19 YR20 ~ $13,338 $13,307 $13,273 ,5 $35,855 $35,855 $35,855 0 $0 $0 ~ 3 $40,026 $41,563 $43,202 0i $5,253 $5,309 $5,367 3 $22,762 $24,324 $25,987 ~ 0% 0% 0% 0 $0 $0 $0 6 $13,338 $13,307 $13,273 0 $0 $0 $0 6 $13,338 $13,307 $13,273 8 $13,338 $13,307 $13,273 ~ $13,338 $13,3O7 $13,273 YR17 $13,366 $35,855 $38,563 $21,293 0% $13,366 $13,366 $13,366 $13,366 GREATER IOWA CITY HOUSING FELLOWSHIP HF 12 213198 Proforma Spread Sheet Pre-Tax Cash Flow Analysis ($000) Page Line Revenues 1 Gross Rent 2 Other Income 3 Tenant Contribution Gross Income or Gross Rent $ Vacancy Contingency $% Vac. Rate x Gross Income 6 Effective Gross Rent Operating Expenses 7 Insurance 8 Maintenance & Structural Repairs 9 Management Fees 10 Property Taxes 11 Misc. Operating Expenses 1 2 Reserves 13 Total Operating Expenses 14 Net Operating Income 15 Debt Service (first mortgage) 16 Debt Service (second mortgages) 17 TotaID/S 18 Cash Flow Available for Distribution 19 Cash-on-Cash ROI Cash Flow Available for Distribution Original Equity Investment Symbols + G. RENT + O. INCOME + T. CONTRB. = G. INCOME - VAC = EGR - OPR. EXP. = NOI - D/S = CF CF Equity Investment YR21 YR22 YR23 YR24 YR25 YR26 $135,675 $137,240 $138,868 $140,561 $142,321 $0 $0 $0 $0 $0 $0 $0 $0 S0 $0 $135,675 $137,240 $138,868 $140,561 $142,321 $6,784 $6,862 $6,943 $7,028 $7,116 $128,891 $130,378 $131,924 $133,533 $135,205 $5,171 $5,378 $5,593 $5,817 $6,049 $5,291 $16,214 $16,863 $17,537 $18,239 $18,968 $19,727 $6,784 $6,862 $6,943 $7,028 $7,116 $7,208 $9,483 $9,863 $10,257 $10,667 $11,094 $11,538 $3,681 $3,828 $3,981 $4,141 $4,306 $4,479 $5,427 $5,490 $5,555 $5,622 $5,693 $5,766 $46,761 $48,283 $49,867 $51,514 $53,227 $55,009 $62,131 $82,095 $82,057 $82,018 $61,978 $35,621 $35,621 $35,621 $35,621 $35,621 $33,271 $33,271 $33,271 $33,271 $33,271 $68,892 $68,892 $68,892 $68,892 $68,892 $13,239 $13,203 $13,165 $13,127 $13,086 YR27 $144,152 $146,056 $144,152 $146,056 $7,208 $7,303 $136,944 $138,753 $20,516 $7,303 $11,999 $5,842 $61,936 $81,892 $35,621 $35, $33,271 $33,271 $68,892 $68,892 $13,044 $13,00(3 ~' YR28 YR29 YR30 56 $148,037 $150,096 $152,238 $o $o $o $o 56 $148,037 $150,096 $152,238 03 $7,402 $7,505 $7,612 53 $140,635 $142,591 $144,626 43 $5,805 $7,077 $7,360 16 $21,337 $22,190 $23,078: 03 $7,402 $7,505 $7,612 99 $12,479 $12,979 $13,498 58 $4,844 $5,038 $5,239 42 $5,921 $6,004 $5,090 62 $,58,788 :$60,792 $62,877 92 $61,848 $61,799 $81,750 21 $35,621 $35,621 $35,621 71 $33,271 $33,271 $33,271 92 $68,892 $68,892 $68,892 (X] $12,955 $12,907 $12,858 GREATER IOWA CITY HOUSING FELLOWSHIP HF 12 Page 2 Line Determing Taxes 20 Cash Flow 21 Depreciation Expenses 22 Amortization of Fees 23 Principal Payments 24 Reserves 25 Earnings (Loss) Before- Taxes 26 xTax Rate (35% or 0%) 27 Taxes Incurred (Saved) Cash Flow After- Tax 28 Cash Flow 29 Tax Incurred (x Saved) 30 Cash Flow After- Tax Line 31 32 33 34 35 Total Benefit Analysis Cash Flow After- Tax Rehabilitation Tax Credit Low-Income Housing Tax Credit Net Sale Proceeds Total Benefits After Tax (Net Cash Flow After Tax) Symbols CF - DEPR - AMORTZ +P + RESERVES = EBTx x RATE = TAX OR (SAVINGS) CF - TAX (+SAV) =CFAT x CFATx + RTC + LIHTC + NSP = NCFATx YR21 $13,239 $35,855 $0 $5,427 $27,760 0% $13,239 $13,239 $13,239 $13,239 YR22 $13,203 $35,855 $46,811 $29,649 O% $13,203 $13,293 $13,2O3 $13,293 YR23 $13,165 $35,855 $48.799 $5,555 $31,665 0% $13,165 $13,165 $13,165 $13,165 YR24 $13,127 $35,855 $50,921 $5,622 $33,816 0% $13,127 $13,127 $13,127 $13,127 YR25 $13,086 $35,855 $53,165 $5,693 $36,112 0% $13,086 $13,086 $13,086 $13,086 YR26 $13,044 $35,855 $55,609 $5,766 0% $13,044 $13,044 $13,044 $13,044 YR28 YR29 YR30 0 $12,955 $12,907' $12,858 ;5 $17,927 $0 $0 ~0 $0 $0 $0 ~8 $60,965 $63,926 $67,093 ~2 $5,921 $5,004 $6,090 ~6 $61,914 $62,837 $86,041 · 0% 0% 0% 10 $12,955 $12,907 $12,858 ~ $12,955 $12,907 $12.858 )0 $12,955 $12,907 $12,858 )0 $12.955 $12,907 $12,8581 YR27 $13,000 $35,855 $58,198 $5,842 $41,165 $13,000 $13,000 $13,000 $13,000 GREATER IOWA CITY HOUSING FELLOWSHIP HF 12 2/3/98 Proforma Spread Sheet Pre-Tax Cash Flow Analysis ($000) Page 1 Line 7 8 9 10 11 ~" 12 ,--~ 13 Revenues 1 Gross Rent 2 Other Income 3 Tenant Contribution 4 Gross Income or Gross Rent 5 Vacancy Contingency 5% Vac. Rate x Gross Income 6 Effective Gross Rent Operating Expenses Insurance Maintenance & Structural Repairs Management Fees Property Taxes Misc. Operating Expenses Reserves Total Operating Expenses 14 Net Operating Income 15 Debt Service (first mortgage) 16 Debt Service (second mortgages) 17 TotaID/S 1 8 Cash Flow Available for Distribution 19 Cash-on-Cash ROI Cash Flow Available for Distribution Original Equity Investment Symbols + G. RENT + O. INCOME + T. CONTRB. = G. INCOME - VAC = EGR - OPR. EXP. = NOI - D/S = CF CF Equity Investment YR31 YR32 YR33 YR34 YR35 YR36 YR37 $97,240 $82,837 $74,485 $77,464 $80,562 $83,785 $0 $0 ~ ~ $0 $0 $0 ~ ~ ~ ~ $0 $0 ~ $97,240 $82,837 $74,485 $77,464 $80,562 $83,785 $4,862 $4,142 $3,724 $3,873 $4,028 $4,189 $4,357 $92,378 $78,695 $70,760 $73,59'1 $76,534 $79,596 $7,654 $7,961 $8,279 $8,610 $8,955 $9,313 $24,001 $24,961 $25,960 $26,998 $28,078 $29,201 $30,369 $4,862 $4,142 $3,724 $3,873 $4,028 $4,189 $4,357 $14,038 $14,599 $15,183 $15,790 $16,422 $17,079 $17,762 $5,449 $5,667 $5,894 $8,129 $8,374 $6,629 $8,895 $3,890 $3,313 $2,979 $3,099 $3,222 $3,351 $3,485 $59,894 $60,643 $62,019 $64,5OO $67,080 $69,763 $32,484 $18,052 $8,741 $9,091 $9,455 $9,833 $11,666 $11,666 $'11,666 $11,666 $20,818 $6,386 $8,741 $9,091 $9,455 YR38 YR39 YR40 $90,622 $94,247 $98,017 ~ $o ~ $90,622 $94,247 $98,017 $4,531 ~ $4,712 $4,901 $86,091 $89,534 $93,116 $10,073 $10,476 $10,895 $31,584 $32,847 $34,161 $4,531 $4.712 $4,901 $18,473 $19,212 $19,980 $7.170 $7.457 $7.755 $3,625 $3,770 $3,921 $75,456 $78,474 $51,613 $10,635 $11,061 $11,503 $10,635 $11,061 $11,503 GREATER IOWA CITY HOUSING FELLOWSHIP HF 12 Page 2 Line Determing Taxes 20 Cash Flow 21 Depreciation Expenses 22 Amortization of Fees 23 Principal Payments 24 Reserves 25 Earnings (Loss) Before- Taxes 26 xTax Rate (35% or 0%) 27 Taxes Incurred (Saved) Cash Flow After- Tax 28 Cash Flow 29 Tax Incurred (x Saved) 30 Cash Flow After- Tax Line 31 32 33 34 35 Total Benefit Analysis Cash Flow After- Tax Rehabilitation Tax Credit Low-Income Housing Tax Credit Net Sale Proceeds Total Benefits After Tax (Net Cash Flow After Tax) Symbols CF - DEPR - AMORTZ +P + RESERVES = EBTx x RATE = TAX OR (SAVINGS) CF - TAX (+SAV) =CFAT x CFATx + RTC + LIHTC + NSP = NCFATx YR31 $20,818 $0 $11,666 $3,890 $36,374 0% $0 $20,818 $20,818 $20,818 $20,818 YR32 $6,386 $11,666 $3,313 $21,386 o% $o $6,386 $6,386 YR33 $8,741 $2.979 $11,721 0% $8,741 $8,741 $8,741 $0 $8,741 YR34 $9,o91 $o $3,o99 $12.19o o% $9,091 $9,091 $9,091 $9,091 YR35 $9,455 $12,677 0% $9,455 $9,455 YR36 $9,833 $o $3,351 $13,184 o% $9,833 $9,833 $9,833 YR38 YR39 YR40 !6 $10,635 $11,061 $11,503 ~0 $0 $0 $0 ~) $0i $0 $0 ~0 $0 $0 $0 ~5 $3,625 $3,77o $3,921 2 $14,260 $14,830 $15,424 }6 0% 0% 0% ~ $10,635 $11,0~1 $11,503 ~ $10,635 $11,061 $11,503 6 $10,635 $11,061 $11,503 0 $0 $0 $0 0 $0 $0 $0 $115,03o 6 $10,635 $11,061 $126,533 YR37 $10,226 $3,485 $13,712 $10,226 $10,226 $10,226 GREATER IOWA CITY HOUSING FELLOWSHIP HF 12 GREATER IOWA CITY !!OUSING FELLOWSttiP- St. Andrew's Presbylerian Church April i 4, 1997 Present:, C. Easlham,, R. Medsker, M. McCue, S. Raffensperger, P. San/angelo, R. Wagner; T. Kiingenberg, P.Levin, B. Bauman, Richard Park; M. Dennis, Staff COMMITTEE DESCRIPTIONS: The descriptions of all committees was in Ihc packet. Those not previously approved were sub~nilled for approval.. S. Raffensperger moved and P. Santangelo seconded the motion, Illat tile description oflhe Fund Raising Committee be approved as presented. The inetion carried. S. Raffensperger moved and P. Santangelo seconded the motion that Ihe descriplion oflhe Plmmj!lt~ (?01~1111illl~ he approved as presented. M. Dennis asked if Pla,ming would explore funding slralegies. The commillee wasn't sure. M. McCue asked about tile meaning of"general project designs". The comndUee wash'! sure, perhaps somefiling like jotul projecls wilh olher IIon-pl'O[~ls. Tile descriplion was approved as presented with tile addition of Ihe word "analysis" after tile first menlion of SWOT. December 1, 1997 Greater Iowa City Housing Fellowship Planning Committee Minutes Attended by: Charlie Eastham, Roger Medsker, Maryann Dennis Discussion was held regarding whether funding sources will approve acquisition and rehab projects. Staff at the City of Iowa City mentioned to M Dennis that that some discussion has occurred on the state level that acquisition and rehab projects will not be funded. M. Dennis will speak to the IA DED to get more information. A meeting with City Staff may need to be arranged to discuss the Staffs preferences as to types of projects. In order to determine market effect of our acquisition project, we need to get information about: · number of units in community within assessed values of $50,000 - $100,000 · number of units on market within the last six quarters The Committee discussed applying for local and State HOME funds to acquire and rehab rental units. The project would have a financial plan so that the rental units are affordable to households at 50% of the Area Median Income. This means that the financial plan would include lower levels of rental income. This would require a larger amount of public funds on the front side of the project and not rely on Section 8 Rental Assistance payments for debt payments. The private financing would be proposed at a lower interest rate (7'A%). GICHF would ask for a 4% developer's fee. Greater Iowa City Housing Fellowship opening the doors of Iowa City P.O. Box 1402 Iowa City, IA 52244 (319) 358-9212 The Planning Committee of GICHF is charged with formalizing a set of guidelines Ihat will enable GICtlF to carry out its mission. To that end, the Committee recommends the Board of Trustees adopt the following guidelines: GIC!tF will aggressively pursue the development of affordable housing based on available funds and managing capabilities. GIC!IF will plan affordable housing projects so that rental levels and selling prices result in units that are marketable to meet our mixed income goals. All projects undertaken by GIC!iF will meet the requirements of all funding sources. !. Kind of Housing GICHF will prioritize housing type according to A. single family housing B. duplex C. four-plex D. multi-plex !l. Location of Housing All projects will be planned considering the availability of supportive services and proximity to schools, employment, transportation, etc. GICHF will prioritize the localion of housing according to A. Within Iowa City City Limits B. Within Johnson County C. Board of Trustee approval is required for all projects located outside of Johnson County. I!I. Price of Housing - GIC! IF will lower the prices and rents as costs decrease IV. Income 'rargeting- Projects that encourage/result in mixed income neighborhoods will be Ihe priority (e.g., 25-30% of units targeted for households with incomes at or below 30% of the Area Median income). V. Number of Units A. Number of units per year 1. As many as financially feasible 2. as many as arc managerially feasible B. Number of units per building - projects that include buildings with 12 or more units require approval of the Board of Trustees. C. Number of units per project 1. The priority of GICHF is to keep density as low as possible, keeping in mind availability of funds, per unit cost, etc. 2. Projects with over 24 units per project and/or 12 units per building require approval of the Board of Trustees. V!. Occupancy - Renlal housing is the top priority, while owner-occupied projects will be considered as opporlunities arise. FIRST National Bank Your Futmv F I R S T February 2, 1998 Ms. Maryann Dennis Administrator Greater Iowa City Housing Fellowship PO Box 1402 Iowa City, IA 52244 RE: Application for upcoming project Dear Ms. Dennis: This letter is to inform you that First National Bank Iowa is interested in accepting an application from you to finance the acquisition and rehabilitation of 14 affordable housing rental units. First National Bank has enjoyed an excellent working relationship with GICHF on prior projects. We look forward to continuing our community partnership. This is not a commitmere to provide financing. Your application will be subject to loan underwriting. Thank you for your continued business. Please let me know if I can be of further assistance. Sincerely, Jeff Peters First Vice President Commercial Banker JBP/jbp 204 E, WASHINGTON P.O. BOX 1880 IOWA CITY, IOWA 52244-1880 (319) 356-9000 FAX (319) 356-9002 Member FDIC RECEIVED CITY OF IOWA CITY FY99 CDBG and HOME FUNDING REQUEST FOR ALL HOUSING PROJECTS Project Name: Type of Project: FIRST HOME PROGRAM Downpayment Assistance for First-Time Homebuyers GENERAl INFORMA T/ON Lead Applicant Name: CITY OF IOWA CITY Applicant Address: 410 E. Washingf on Sfreef Contact Person: Sfeve Long Title: Associafe Planner Phone Number: 356-5250 Fax Number: 356-5000 Secondary Applicant (if applicable) Applicant Address Contact Person Phone Number Title Type of Applicant {check one): Community Housing Development Organization Private non-profit organization Private for-profit, individual or partnership applicant X Public Organization 4. Federal Tax Identification Number: 42-6004805 Amount of Funds Requested HOME $ grant $ 50,000 CDBG $ grant $ SUB-TOTAL $ grant $ 50,000 TOTAL REQUEST $50,000 If a loan is requested, please indicate the applicable loan terms: Principal and interest (amortized loan) X Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) X Declining Balance Lien (forgiven over time) Other: (explain) Joan loan loan Years Provide a brief description of the proposed project (please limit response to this space) The proposed project would provide up to $3,,000 in downpayment assistance to at least 16 low-income households. The assistance will be either in the form of a no-interest or low-interest payback loan or depending on the income of the applicant, an interest-free, deferred payment loan with a one-time 5% charge that will be repaid when the household sells, rents, or transfers title to the property. The funds will be repaid to a revolving fund for downpayment assistance in order for the program to be ongoing. Major employers and foundations will be approached to provide additional funds for this program or to establish their own program using the City's program as a model. The assistance can be used individually or in conjunction with affordable housing programs being offered locally by private lenders. Several local lenders operate specific home ownership programs designed to assist low-income households. This project will enable the low-income households to meet the banks' downpayment requirement. Besides the $3,000 in downpayment assistance funds, the borrower will have to match these funds on a dollar for dollar basis using their own funds. The assistance offered by the downpayment assistance program has the potential of leveraging more than $1,300,000 in other funding (pdvate mortgages and borrowers' investment). Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received FY96 (July, 95 - June, 96) FY97 (July, 96 - June, 97) FY9;3 (July, 97 -June, 9;3) Budgeted Amount 0 Amount Expended (to date) · ~5,000.00 .~46,859.84 o Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance). The City is committed to providing affordable housing opportunities to all residents. It supports and encourages many housing, supportive services and other activities that help lower-income households. These opportunities include the use of federal funds to further the options of low- income households seeking homeownership. CITY STEPS' goal is to help low- income individuals and families reach their highest degree of self-sufficiency. Homeownership is a milestone for lower-income households in reaching self- sufficiency. Describe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehab, tenant based rent assistance or downpayment assistance), total number of units and number of units assisted with public funds. These downpayment assistance funds will be used citywide by households up to 80% of the median family income to purchase homes with a maximum mortgage amount of $101,500 (the HUD 203b limit). The following table represents 80% of the median family income for Iowa City. Household Size 80% Median Income One $28,400 Two $32,450 Three $36,500 Four $40,550 Five $43,800 Six $47,050 The number of households that we will help depends upon the average loan, however, based on the FY97 downpayment assistance program average of $2,466 we would assist 20 households. If every household used the maximum assistance of $3,000, we would assist approximately 16 households. 10. Please detail, on a separate page, a complete budget including the proposed sources and uses of funds for the project. Include all other funding requested for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. 11. requested for the proposed project. Funding Source and Type of Funds Iowa City CDBG (public) Iowa City HOME (public) State of Iowa HOME (public) Please complete the table below showing the types and amounts of funding being Amount of Funding Requested $50,000.00 City of Iowa City - Tax Increment Financing (public) City of Iowa City - Tax Abatement or Exemption (public) Applicant Contribution of Equity (private) I/~ 0 $50,000 Private Lender Financing (private) Low Income Housing Tax Credits (private) Private Foundation(s) or major employers (private) Volunteer Labor and\or In-kind Donations (private) Approximately $1,250,000 Total of Private Funds Total of Public Funds TOTAL PROJECT FUNDING Number of Units Requested Public Subsidy Per Unit Total Cost Per Unit 1,300,000 50,000 (b) 1,350,000 (c) (sum of lines a and b) 16 to 20 {d) 2,500 to 3,000 (line b divided by line d) 67,500 to 84,375 (line c divided by line d) *For rental housing projects only, please complete the attached proforma with this application* 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement WITHOUT the use of City funds or property tax exemption. Local HOME Funds Requested $ 50,000 x .25 = $ 12,500 Local Match State HOME Funds Requested $ x .25 = $ State Match The City annually budgets funds from the General Fund to match the local HOME funds received by the City of Iowa City. 13. To help ensure the efficient use of federal, state and local funding please describe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. The households assisted with these funds will be able to obtain a lower cost mortgage as a direct result of the downpayment assistance, making the home more affordable. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Date July 1, 1998 July 1, 1998 July 15, 1998 August 1, 1998 August 1, 1998 Description of Activity Beginning of City Fiscal Year and Project Start Date Begin odvedising in the local newspapers, letters to lenders, realtors, major employers, etc... Eligibility guidelines and application forms available fo lenders. Apply for State HOME funds fo continue the program Solicit funds from major employers and foundations 15. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget (include evidence of financial commitment(s) including terms and amounts). The City operated the same type of downpayment assistance program in both FY94 and FY97 and has the organizational resources to adequately administer these funds as required by the HOME program regulations. Each year, City Staff administers approximately $500,000 in HOME funds and $1,000,000 in CDBG funds. Contacts with local lenders and realtors will enable the staff to advedise and carry out the program within the program year. 16. Tell us why this project is needed (include information from market studies or other supporting documentation) and how it will fill a gap in the City's housing market. In addition, describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Consolidated Plan. The Community Housing Forum Report identifies two target groups as potential homebuyers, 31-50% and 51-80% of the median income. CITY STEPS shows that there are 276 low-income renter households between 51-80% of the median income and 592 renter households between 31-50% of the median income that have a cost burden and are in need of affordable housing. The goal of CITY STEPS is to encourage and support families and individuals in achieving their highest degree of self-sufficiency. This program helps towards that goal by providing an important step towards self-sufficiency, a home someone can call their own. 17. Discuss your organization's policy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism(s) for obtain- ing feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. The City receives and utilizes information gathered from persons attending and participating on Boards and Commissi~).~rom the members of the Community Housing Forum and from public meetings of the City Council. In addition, the City staff is in daily contad with low-income households, local lenders and realtors. The City Council determines policy and staff carries out policy. Once the project is underway, the city will discuss the project and project guidelines with both the lenders and the low-income households receiving the assistance to determine if the project is achieving the desired goals and is being conducted effectively. 18. An objective of the City of Iowa City Comprehensive Plan is to promote diverse developments (variety of housing types and a mix of all income levels) please describe the target population this project is to serve and how the project will promote diversity. Also, please indicate the number of persons or households that will benefit from the proposed project by income category {see attached table for local Income Guidelines). Number between 0 - 30% median income Number between 31 - 50% median income Number between 51 - 80% median income Number between 80 - 100% median income Number over 100% median income TOTAL Percent LMI persons or households 2 persons or households 14 to 18persons or households persons or households persons or households 16 to 20Persons or Households (f) 100% (lines (a+b+c) divided by line f) This project will assist households between 51 and 80% of the median income, depending on their ability to obtain a pdvate mortgage. The homeowners may purchase a single-family condominium unit, cooop unit, or site-built home anywhere within Iowa City. It is anticipated that, as in years past, the homes will be scattered throughout Iowa City. ]9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. Key Element - Provide downpayment assistance to low-income households to purchase a home. How Outcome Data will be met by the proposed project - In FY97, assistance was provided to 16 households all of whom purchased a home. Based on the average assistance of $2,466.00 for the FY97 Downpayment Assistance Program, it is anticipated that approximately 20 households will be assisted with the FY99 program. In FY97 program, the average purchase price was $71,558.00 and the average household income was $24,431.00 (65% median household income). The program was designed to assist low-income households purchase a home and based on the previous program, it is anticipated that the program will operate much the FEB CITY OF !OWA CITY' FY99 CDBG and HOME FUNDING REQUEST/:OR ALL HOUSING PROJECTS Project Name: Type of Project: Riverview Place Apartments New Construction - Affordable Housing Tax Credit Project GENERAL /NFORMA T/ON Riverview Place Partners, L.P. 1. Lead Applicant Name: Applicant Address: 1650 :Farham Street, Suite 920 Contact Person: Lawrence A. Mazzotta Title: General Partne~ Phone Number: (402) 341-0888 Fax Number: (402) 341-2655 2. Secondary Applicant (if applicable): N/A Applicant Address: Contact Person: Phone Number: Title: Type of Applicant {check one): Community Housing Development Organization Private non-profit organization X Private for-profit, individual or partnership applicant Public Organization Federal Tax Identification Number: 47-0805930 Amount of Funds Requested HOME ¢ grant $ 180,000.00 CDBG $ grant $ SUB-TOTAL $ 0rant ¢180,000.00 TOTAL REQUEST $ 1 80,000.00 loan loan loan If a loan is requested, please indicate the applicable Joan terms: Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment · Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Other: (explain) 18 ¥ea~ with 1st 3 ¥ea~s X /~/~ interes~ option Years 25 Provide~a brief description of the proposed project (please limit response to this space) Riverview Place Apartments will be a new 72 unit affordable, senior unassisted, living center offering both one and two bedroom fully equipped apartments. The units will be offered on a rent and income restricted basis to prospective tenants. Riverview Place will provide senior oriented amenities such as: full time, live-in, trained manager, dining room, recreational room, exam room, beauty/barber salon, elevators, and an in-unit call system. June 30) N/A Fiscal Year Funds Received FY96 (July, 95 - June, 96) FY97 (July, 96 - June, 97) FY98 (July, 97 - June, 98) Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to Budgeted Amount Amount Expended (to date) o Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance). The primary goal of the Riverview Place development is to create a new, high quality, affordable senior rental housing alternative for the City of Iowa City. Market research indicates a substantial d~mand for senior, lower incc~e, housing in Iowa City. This development is specifically oriented toward low and moderate income tenants, qualifying at 50 percent and 60 percent of the area median income. It is not targeted toward tenants qualifying for Section 8 Rental Assistance. The project owners, as standard practice, calculate tenant rents by first discounting maximum allowable rents by utility costs, then again by the proscribed fair market guidelines, and finally by an internal assessment of what individual tenants can prudently afford. Site selection was based on proximity to: transportation, health care services, shopping and the University campus. 9. Describe in detail the project location {provide maps and/or drawings), type of project (new construction, acquisition, rehab, tenant based rent assistance or downpayment assistance), total number of units and number of units assisted with public funds. The project will be located at Taft Speedway and N. Dubuque Streets, in~nediately west' of Terrill Mill Park (See Attachment 1 - Site Location Map), and contains approx. 9.7 acres. The project will be developed exclusively for qu_a]ified senior tenants and will incorporate 72 newly constructed apartment units consisting of 48 one bedroom units and 24 two bedroc~ units. All 72 units will be set-aside for tenants qualifying at 50% and 60% of the Area Median Income. As such, all units will be assisted with public funds. Site selection was based on proximity to: transportation, health care services, shopping and the University campus. See Attachment 2 - Site Elevations and Floor Plans 10. Please detail, on a separate page, a complete budget including the proposed sources and uses of funds for the project. Include all other funding requested or needed for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for pro~ect costs. 11. See Attachment 3 - Sources and Uses of Funds Please complete the table below showing the types and amounts of funding being requested for the proposed project. Funding Source and Type of Funds Iowa City CDBG (public) Iowa City HOME (public) State of Iowa HOME (public) Iowa Finance Authority (public) City of Iowa City - Tax Increment Financing (public) City of Iowa City - Tax Abatement or Exemption (public) Applicant Contribution of Equity (private) Private Lender Financing (private) Low Income Housing Tax Credits (private) Private Foundation(s) (private) Volunteer LaboS and\or In-kind Donations (private) Amount of Funding Requested 0.00 180,000.00 420,000.00 0.00 0.00 0.00 155,370.00 1,850,000.00 2,650,716.00 0.00 TBA Total of Private Funds $ Total of Public Funds $ TOTAL PROJECT FUNDING $ Number of Units Requested Public Subsidy Per Unit $ Total Cost Per Unit $. 4,656,086.00 600,000.00 5,256,086.00 72 8,333.00 73,001.00 *For rental hou$/nq oroiects only, o/ease como/ere the a~tached oroforrna (b) (c) (sum of lines a and b) (d) (line b divided by line d) (line c divided by line d) with this application * 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement WITHOUT the use of City funds or property tax exemption. Local HOME Funds Requested $180,000.00 x .25 = $ 45,000°00 Local Match State HOME Funds Requested $ 420,000.00 x .25 = $ 105,000.00 State Match The partnership will undertake a number of specific activities, the goal of which is to provide sufficient match equivalents to meet both City and State match requirements. Because of the Cc~mmity Reinvestment Act benefits, which accrue to a bank lender on such projects, we will seek both a below market interest rate loan a~ a reduction of lender fees and charges. We will review all recent (12 months) infrastructure investments by the City that can be directly shown to have benefited this specific project. In addition, we will seek assistance frem the Iowa Finance Authority for a HAF loan. 13. To help ensure the efficient use of federal, state and local funding please describe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. The project developer has cc~nitted to and will be required under Section 42 of the IRS Code to execute a T~nd Use Restriction Agreement that will obligate the project to a 30 y~r extended use specifically targeted to low and moderate income tenants. Rental rates are proscribed by the U.S. Department of Housing and Urban Development and are set annually through the Iowa Finance Authority and Iowa Department of Economic Develo~m~ant. Rental rates are restricted to a maximum of 30% (including utilities) of a tenants annual gross income where such income does not exceed either 50% or 60% of the Area Median Income. In addition to the above, the partnership will give serious consideration, as it has done on past projects, to selling the property at the end of the cc~pliance period, and using IRS Section 42 guidelines, to either a local non-profit charitable organization or the tenants themselves. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Date July -1, 1998 February 28, 1998 March 31, 1998 April 31, 1998 July 1, 1998 March 31, 1999 December 31 , 1999 Description of Activity Beginning of City Fiscal Year and Project Start Date Sukmit Application to I~SD for State HOME Loan Amended Zoning Completed Closing and transfer of property Construction Start Date Construction Completion Lease-Up Completed 15. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed proiect within the established timetable and budget (include evidence of financial commitment(s) including terms and amounts). The principals of Riverview Place Partners, L.P. have either developed or are in the process of developing nearly 700 residential rental units in Iowa, Nebraska, Kansas and Colorado (See Attachment 4 - Previous Participation Statement). Attached, please find financing commitments for both construction and permanent mortgage financing and for equity financing (See Attachment 5 - Financing Commitment Letters). 16. Tell us why this project is needed (include information from market studies or other supporting documentation) and how it will fill a gap in the City's housing market. In addition, describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Consolidated Plan. Market research indicates a substantial need for affordable senior housing in Iowa City for tenants who are at or below 60% of the Area Median Income level. The CITY STEPS Consolidated Plan also indicates a significant shortage of this type of senior housing. Also, the City's Consolidated Plan further states that a significant problem exists with senior housing rent levels that requires tenants to pay in excess of 30% of their annual incc~e in rent. The proposed project will produce 72 units of affordable senior housing and will offer 29 units (40%) to seniors earning at or below 50% of the Area Median Income and 43 units (60%) to seniors earning at or below 60% of the Area Median Income. The project will seek, through the use of "discounted" financing, to further reduce rents below the 30% threshold of annual qualifying income. Therefore, this project will directly address the existing shortages in the City's housing market. See Attachment 6 - City of Iowa City Letter of Support 17. Discuss your organization's potidy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism(s) for obtain- ing feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. Farnam Group, Inc. a~ Riverview Place Partners'~ L.P. have done extensive research into senior housing needs and requirements. Farnam Group incorporates, along with its management and leasing cc~pany, a long-term lease-up plan that is intended to determine the specific interests of potential tenants. This input is used to shape future program planning (i.e., congregate meal service, activity planning, etc. ). Once a develo~ent is in place and leased-up, on-going input is actively sought from tenants so that the facility can both maintain quality standards and plan changes as they become necessary. 18. An.objective of the City of Iowa City Comprehensive Plan is to promote diverse developments (variety of housing types and a mix of all income levels) please describe the target population this project is to serve and how the project will promote diversity. Also, please indicate the number of persons or households that will benefit from the proposed project by income category Isee attached table for local Income Guidelines). Number between 0 - 30% median income Number between 31 o 50% median income 29 Number between 51 o 80% median income 43 Number between 80 - 100% median income Number over 100% median income TOTAL ?2 Percent L~I 100% persons or households persons or households persons or households persons or households persons or households Persons or Households If) (lines (a + b + c) divided by line f) Riverview Place Apartments will consist of a total of 72 apartment units, 48 of which are one bedroom units and 24 of which are two bedroom units. Of the 48 one bedroom units, 20 units will be offered at 50% of the Area Median Incc~m~ and 28 units will be offered at 60% of the AMI. 9 two bedroc~ units will be offered at 50% of the AMI and 15 two bedroom units will be offered at 60% of the AMI. Our apazh~nts will be available for senior individuals and families. 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. The project goals or outcomes are to provide a total of 72 afforct~ble senior living apartment units, 'all of which address tenant populations who qualify at both 50% and 60% of the Area Median Income. Specifically, 29 units (40%) will be set-aside to serve tenants at 50% of the Area Median Income and 43 units (60%) will be set-aside at 60% of the Area Median Income. Also, the project will provide the units at a rental rate discounted below the maximum allcwable rates permitted under Section 42 of the IRS Code and HOME Loan program guidelines. To accomplish the above outcomes, the organizers will vigorously pursue the following: 1. ) all available below market rate financing, including HOME Loan financing and rate discounted private lender financing, 2. ) negotiate a maximum dollar equity agreement with the tax credit syndicator (completed), and 3. ) provide a below market rate developer capital loan to the project. DUE FEBRUARY 3, 1998 AT 12:00 NOON City of Iowa City Department of Planning and Community Development 410 E. Washington Street (319) 356-5230 [~Z~ RIVERVIEW PLACE APARTMENTS (72units) DATE OF ANALYSIS: 1/28/98 IOWA CITY DEVELOPMENT: FORECAST OF TAXABLE INCOME AND CASH FLOW FOR THE PERIOD FROM JANUARY 1999 TO DECEMBER 2013 WITH HOME FUNDS (600,000) 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 GROSS RENTAL INCOME GARAGE AND OTHER INCOME RENT & UTILITY DISCOUNT 490,200 498,779 507,507 516,388 19,953 20,352 20,759 21,174 (48,772) (49,626) (50,494) (51,378) 525,425 21,598 (52,277) 494,746 (24,737) 470,009 GROSS INCOME TENANT VACANCY (5%) EFFECTIVE GROSS RENT 461,381 469,505 477,772 486,185 (23,069) (23,475) (23,889) (24,309) 438,312 446,030 453,884 461,876 534,620 22,030 (53,192) 503,458 (25,173) 478,285 543,976 22,470 (54,122) 512,324 (25,616) 486,708 653,496 22,920 (55,070) 521,346 (26,087) 495,279 563,182 23,378 (56,033) 530,527 (26,626) 504,030 573,038 23,846 (57,014) 539,869 (26,993) 512,876 OPERATING EXPENSES MANAGEMENT FEES TOTAL OPERATING EXPENSES NET OPERATING INCOME INTEREST EXPENSE I INTEREST EXPENSE II PRINCIPAL PAYMENTS I PRINCIPAL PAYMENTS II TOTAL DEBT SERVICE CASH FLOW AVAILABLE FOR DISTR. CASH-on-CASH ROI (185,283) (189,915) (194,663) (199,530) (204,518) (209,631) (214,871 ) (220,243) (225,749) (231,393) (20,918) (21,284) (21,656) (22,035) (22,421) (22,813) (23,212) (23,618) (24,031) (24,452) (206,201) (211,199) (216,319) (221,565) (226,938) (232,443) (238,083) (243,861) (249,780) (255,845) 232,111 234,831 237,564 240,311 243,071 245,842 248,624 251,417 254,220 257,031 (161,875) (160,069) (158,104) (155,968) (153,644) (151,118) (148,370) (145,382) (142,132) (138,598) (6,000) (6,000) (6,000) (6,000) (5,789) (5,575) (5,360) (5,142) (4,922) (4,700) (20,645) (22,451 ) (24,416) (26,552) (28,876) (31,402) (34,150) (37,138) (40,388) (43,922) (21,132) (21,343) (21,557) (21,772) (21,990) (22,210) (22,432) (188,520) (188,520) (188,520) (209,652) (209,652) (209,652) (209,652) (209,652) (209,652) (209,652) 43,591 46,311 49,044 30,659 33,419 36,190 38,972 41,765 44,568 47,379 0.016 0.017 0.019 0.012 0.013 0.014 0.015 0.016 0.017 0.018 Page 1 IAClTY11 .XLS CASH FLOW DEPRECIATION EXPENSES AMORTIZATION OF FEES PRINCIPAL PAYMENTS RESERVES EARNINGS BEFORE TAXES TAX RATE TAXES INCURRED (SAVED) CASH FLOW AFTER TAX TAX INCURRED (+SAVED) CASH FLOW AFTER TAX CASH FLOW AFTER TAX REHABILITATION TAX CREDIT LIHTC NET SALE PROCEEDS TOTAL BENEFITS AFTER TAX 43,591 (104,458) (16,467) 20,645 16,200 (40,469) 0.35 (14,171) 43,591 (14,171) 57,762 57,762 0 395,000 452,762 46,311 (104,458) (16,467) 22,451 16,200 (35,963) 0.35 (12,587) 46,311 (12,587) 58,898 58,898 0 395,000 453,898 49,044 (104,45e) (16,467) 24,416 16,200 (31,265) 0.35 (10,943) 49,044 (10,943) 59,987 59,987 0 395,000 454,987 30,659 (104,458) (16,467) 47,684 16,200 (26,381) 0.35 (9,233) 30,659 (9,233) 39,893 39,893 0 395,000 434,893 33,419 (104,458) (16,467) 50,219 16,200 (21,087) 0.35 (7,381) 33,419 (7,381) 40,799 40,799 0 395,000 435,799 36,190 (104,458) (657) 52,959 16,200 224 0.35 78 36,190 78 36,112 38,112 0 395,000 431,112 (104,458) (667) 55,922 16,200 5,970 0.35 2,089 38,972 2,089 36,883 36,883 0 395,000 431,883 41,765 (104,458) (667) 59,128 16,200 11,969 0.35 4,189 41,765 4,189 37,576 37,576 0 395,000 432,576 44,568 (104,458) (aS7) 62,598 16,200 18,241 0.35 6,384 6,384 38,184 38,184 0 395,000 433,164 47,379 (104,456) (657) 65,354 16,200 24,808 0.35 6,683 47,379 8,683 38,697 38,697 0 395,000 2,570,313 3,004,010 Page 2 IACITY11.XLS HOME FUNDING REQUF. ST ATTACHMENTS CITY OF IOWA CITY FARNAM GROUP X ~ _~ .~ Dover Site 5~ Ave. loth Ave. How~(eye Dr. ~ . Denotes Recreation Centers Coralville & RIVERVIEW PLACE APARTMENTS IOWA CITY HOUSING DEVELOPMENT - 72 UNITS SOURCES AND USES OF FUNDS SOURCES: Permanent Mortgage HOME Loan Developer Capital Loan uity Total Sources $1,850,000. 600,000. 155,370. 2,650,716. USES: Site Acquisition General Contractor Architect & Engineer Financing Fees State & Local Fees Environment & Appraisal Fees Project Overhead & Expenses Development Fees General Legal & Accounting Fees Leasing & Operating Reserves Miscellaneous Fees & Expenses Total Uses $ 340,000. 3,945,836. 40,000. 155,292. 30,800. 9,750. 182,990. 410,418. 10,500. 108,000. 22,500. $~,256,086. ROBERT W. ENI]EL AND ABBOCIATEB ARCHITECTI r BUILDINC FLOOR PLANS iq!l[!EIqT W, EN!IEL ANti A~EOIIIATE~ AH~HITIEIITB M,.ar-11-98 05:29P Arbor DQvQlopm~nt 140234126§~ ~ P.02 IOWA FINANCE AUTHORITY Building a Foundation for Jowa'~ Growth March 11, 1998 Riverview.Place Parmei-s, LP 650 Farnam St., $ui~c 920 Om-ha. Ncbl'~ca 68102 AtITC Proj~t #98-60 Riverview Place Apts. Your AHTC project.l!911.60 hs~ be~ condidomdlt ai~rovex! by tl~ Iowa Finance. Authoritlr Board oflY. r~to~ oh Mamh 11, 1995, to zex. civea roscrvalioa iu tim atomrot of $'210,000 contingent upon ~ur ~u~oao£th~ r~..~rvadon fcc. The amount o£ cratit may be reclucexi if~ credit percentage for the month the Cauyover Algeemeat is ex _cc~i: m for ~ moth the buildink(s) is plar~ in aervi~ ia 1998 is ~ than 9% or 4%. As you caa see from ~hc ~closed "Bulletins" the c~cdit ~ have been numi~ bclow 9% and 4%. The cz~dit amount is ~lso dependent upon fnal review by the Iowa Financ~ Atrthority. This r~=rvation is ba.~d'upon a tedaction ia project ~ fn~n 72 ~o 36 ~i~. You ~ ~ ~ ~t ~ ~d ~fion for ~ ~h~ble ~ of~e ~i~ ~ ~e ~don of~ n~ of~ ~ong ~ ~c m~ ~ ~ A~-7, 1998: The ~ nonrefundable ~ervation fcc in gao amount of $14,700 mus[ b~ ~-ived by &e Iowa ~ Autodry by A~I 7, 1~8. ~ ~ ~d ~ ~e om io ~ IO~ F~ A~. ~e ~v~ A~t ~ ~ ~1~ ~ ~u w~D~ ~ ~ o~ ~l~p~ ~ P~ ..ent _. Po~ ell Deputy Dirc~or HOMEFUNDiNGREQUESTFORALL/PC~E'BO$19~*'?~"~ FYeecos aOnJTY OF IOWA CITY PROJECTS Project Name: Housing Rehabilitation Type of Project: Single-Family Owner Occupied GFNERAL INFORMATION 1. Lead Applicant Name: City of Iowa City Housing Rehabilitation Applicant Address: 410 E Washington St. Iowa City Contact Person: Pam Barnes Title: Housing Rehab Officer Phone Number: 356-5128. Fax # 356-5009 Secondary Applicant (if applicable): Applicant Address: Contact Person: David Powers - Housing Rehab Asst; Liz Osborne - Program Asst Phone Number: David - 356-5?33 Liz - 356-5246 Type of Applicant (check one): Community Housing Development Organization Private non-profit organization Pdvate for-profit, individual or partnership applicant X Public Organization Federal Tax Identification Number: 42-6004805 o Amount of Funds Requested HOME $10.000 grant CDBG $152.000 grant SUB-TOTAL $162,000 grant TOTAL REQUEST $100.000 $243.000 $343,000 $505,000 loan loan loan If a loan is requested. please indicate the applicable loan terms: Principal and interest (amortized loan) X Principal and no interest (amortized loan) X Principal and a balloon payment Conditional Occupancy Loan (future repayment) X Declining Balance Lien (forgiven over time) X Other: (explain) *% of funds that applies to amount requested as loans. Years N/A 12% 12% N/A 66 % 10% 6. Provide a brief description of the proposed project (please limit response to this space) The City of Iowa City began the Housing Rehabilitation Program in 1977. This program is designed to provide services to homeowners in need of comprehensive rehab, emergency repair, exterior repair, manufactured home repair and residential accessibility. The programs target low and moderate income households in rehabilitating their homes. The housing rehabilitation program provides financial incentives to homeowners to maintain their property in a manor that increases the equity of their homes. The program helps preserve existing, affordable housing and plays a role in stabilizing neighborhoods. Financial assistance is in the form of liens which are repaid with regular monthly payments or when the property is sold. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received FY96 (July, 95- June, 96) FY97 (July, 96- June, 97) FY98 (July, 97- June, 98) Budgeted Amount Amount Expended (to date) CDBG HOME CDBG HOME 284,000 55,000(95) 284,000 55,000(95) 305,400 141,600(96) 305,400 141,600(96) 373,000* 88,000(97) 110,300 0(97) *In addition to $110, 300 spent there is an additional $69,800 is committed to projects. Briefly descdbe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance). The objective of Iowa City's Housing Rehabilitation Program is to maintain the City's affordable housing stock by repairing homes owned by low and moderate-income people. Most of the homes throughout the city involved in our project are older homes of which many are in historic neighborhoods. By helping homeowners repair their homes, the Rehab program preserves the historic character of Iowa City's neighborhoods. The program helps to instill horneownership pride by which the neighborhood is a benefactor. The benefits of the Rehab program extend far beyond maintaining the number of affordable homes in Iowa City. Through various renovations, the program enables the elderly and the disabled to remain in the comforts of their homes. By addressing hazards such as lead poisoning, carbon monoxide and radon, the program makes homes safer for families to live in. Another goal of the Rehab program is to help local small contractors develop and grow. This is achieved by providing technical assistance, small business loans and an annual informational workshop for contractors. This part of the program helps expand the pool of contractors that currently rehabilitate and remodel older homes, which benefits both the Rehab program and the community in general. Descdbe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, Rehab, tenant based rent assistance or down payment assistance), total number of units and number of units assisted with public funds. All housing rehabilitation projects are located within the City limits of Iowa City. The program provides financial assistance to owner occupied homes for needed repairs. The majority of homeowners who receive assistance have homes that are over thirty years old. The Housing Rehabilitation Program plans to assist between 35 and 48 homes with the following programs. Comprehensive Rehabilitation: In this program all major systems are eligible for repair or replacement including the roof, furnace, plumbing and electrical systems. This program evaluates the entire home and at a minimum brings it up the Iowa City Housing Code. The maximum amount loan is $30,000. The program can be funded with both CDBG and HOME funds. This program will assist approximately eight homes this year. Emergency Repair: An applicant may be eligible for up to $6,000 of CDBG funds for correction of an immediate or life threatening problem. This may include such items as failed furnaces, water heaters, or roof leaks. Approximately eight to ten homes will be assisted through this program. Exterior Repair: This program can assist homeowners with up to $15,000 of CDBG funds to correct deficiencies on the exterior of the home only. This could include siding, new roof, door and concrete work. Five to ten homes can be expected to participate in this program. Residential Accessibility: Both interior and exterior accessibility .projects are funded through this program. Typical projects may be ramps, bathroom modifications, kitchen modification, or door widening. Between two to five projects are anticipated this year. Manufactured Home Repair: This program can provide up to $6,000 of CDBG funds to make life safety repairs on manufactured homes. The $6,000 limit is capped over the course of the lifetime of the owner and the home. Items that are repaired include furnace, water heater, wiring, and plumbing and exit doors. We anticipate that between ten to fifteen projects will be undertaken during the year. 10. Please detail, on a separate page, a complete budget including the proposed sources and uses of funds for the project. Include all other funding requested for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. BUDGET BREAKDOWN EXPENSE ' CATEGORY OME Comprehensive Rehab. HOME Project Delivery DBG Comprehensive CDBG Exterior Repair DBG Residential Accessibility CDBG Emeroency Repair DBG Mobile Home Repair COBG Small Business Assist. DBG Architectural Salvage DBG Project Delivery CDBG Program Administration DTALS HOME & LIST SOURCE CDBG OTHER OF OTHER FUNDS FUNDS FUNDS IN-KIND $100,000 NIA $10,000 NIA $100,000 NIA $76,500 NIA $22,000 NIA $42,000 NIA $60,000 N/A $1,500 NIA $1,000 $2,000 Friends of Historic X Preservation $62,000 $30.000 $505,000 $2,000 NtA TYPE STATUS CASH ANTIC. COMM. 11. requested for the proposed project. Funding Source and Type of Funds Iowa City CDBG (public) Iowa City HOME (public) State of Iowa HOME (public) Iowa Finance Authority (public) City of Iowa City - Tax Increment Financing (public) City of Iowa City - Tax Abatement or Exemption (public) Applicant Contribution of I:quity (private) Private Lender Financing (private) Low Income Housing Tax Credits (private) Pdvate Foundation(s) (private) Volunteer Labor and/or In-kind Donations (private) Please complete the table below showing the types and amounts of funding being Amount of Funding Requested $395,000.00 $110,000.00 Will apply end of February 1998 -0- -0' -O- -O-*see note -0- -O- -0-**see note -0-***see note *Will depend on the owner's ability to pay on a case-by-case basis. ** Comprehensive projects have to go to a bank pdor to receiving assistance from the City ***A few owners could participate via sweat equity Total of Private Funds $ -0- Total of Public Funds $505.000.00 TOTAL PROJECT FUNDING $505,000.00 Number of Units 38 Requested Public Subsidy Per Unit $13,289.00 Total Cost Per Unit $13,289.00 (a) (b) (c) (sum of lines a and b) (d) (line b divided by line d) (line c divided by line d) *For rental housing projects only. please complete the attached proforma with this application* 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement WITHOUT the use of City funds or property tax exemption, Local HOME Funds Requested $100.00.00 State HOME Funds Requested $ x .25 = $ The City will provide additional match for local HOME funds. X .25 = $25.000.00 Local Match State Match 13. To help ensure the efficient use of federal, state and local funding please descdbe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. The Housing Rehabilitation Program assists homeowners in maintaining their piece of the "American Dream", their own home. Through the assistance of the Rehab program, homeowners preserve the value of their home. In maintaining this value it is less likely that the property will be abandoned or torn down, thus reducing the stock of affordable housing. In addition, assistance is provided in a self-help context that endches homeowner's lives far beyond making simple financial differences. Quality housing builds a community of neighborhoods into an environment that provides safe, attractive and affordable housing for all its residents. When homeowners take pride in their home and neighborhood, a community atmosphere is created that encourages people to make an investment, which in turn improves the economic health of this community. Due to the decrease of Federal funds, the Housing Rehabilitation Program has changed the type of assistance provided to the homeowner. Most loans are conditional occupancy in which the owner repays the lien against the property upon transfer of title, rental of the property or termination of occupancy. The Housing Rehabilitation Program does re-use CDBG and HOME dollars through loans and grants from Rehab projects. Some assistance is in the form of either a low interest or a no interest loan that is repaid to the City in monthly installments. The only grants awarded are to owners of manufactured homes when the rehab work is $2500 or less. 14. Bdefiy outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Date July 1, 1998 February 1998 June 30, '1999 Description of Activity Beginning of City Fiscal Year and Project Start Date Request State HOME dollars Commitment of CDBG and HOME dollars 15. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget (include evidence of financial commitment(s) including terms and amounts), Owner-occupied rehabilitation is the cornerstone of the City's Housing Rehabilitation Program. Created over twenty years ago, the Rehab office has developed efficient ways to serve low- income homeowners in this community. Over the years the Housing Rehab Office has assisted over 650 families. The Rehab office has competent, dedicated and resourceful staff members. Pam Barnes has been the Housing Rehabilitation Officer for the past eighteen years. Her prior position was a Housing Inspector for the City. Her knowledge and experience are very valuable in the growth and success of the program. Due to a recent staff change, the office hired David Powers as the Housing Rehabilitation Assistant. From his years of employment with vadous home improvement centers, David has vast experience and knowledge about building materials and construction practices. Liz Osborne has been with the department three and a half years as Program Assistant. Her background of eighteen years in resource information center setting qualifies her to assist the Community Development Department staff doing research, data entry, preparing documents, reports, and making brochures. 6 The Rehab staff is responsible for the administration of five rehabilitation programs that are funded through CDBG and HOME monies. The staff is experienced in preparing specifications, bid documents, loan papers, legal documents for recording, project and construction management, and preparing all necessary reports required by HUD. The staff remains current in their knowledge of all aspects of the rehabilitation program by attending workshops, training sessions, and staying abreast with the latest technical newsletters, journals and postings on the intemet pertaining to laws, codes, and ordinances including OSHA, and lead poisoning. As an important self-help component of the program, two home maintenance manuals were written for homeowners this past year. One is specifically targeted for manufactured home- owners. Both manuals provide the homeowners with valuable information on how to care and extend the life of their homes. 16. Tell us why this project is needed (include information from market studies or other supporting documentation) and how it will fill a gap in the City's housing market. In addition, describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Consolidated Plan. Because of the high cost of new houses in Iowa City, maintaining the existing lower cost housing stock in a safe and decent condition is crucial to our community. All homes need some type of repairs or rehabilitation as they age. Being an older city, Iowa City has a large population of older homes which tend to be the most affordable for people with low to moderate incomes. According to 1990 Census data, there are 5882 homes built before 1970 in Iowa City. The average age of homes that received CDBG and HOME funds in FY97 was 48.8 years and 28.6 years for manufactured homes. CITY STEPS gives a high priority to assisting homeowners with homes that have physical defects and whose income falls at or below 50% of median and a medium priority to those whose income falls between 50% and 80% of median. Out of the 34 households assisted in FY97, 23 households or 68% are at or below 50% of median and the remainder fall between 51% and 80% of median. The average percent of median income for households assisted in FY97 was 35%. The computer system the Rehab program developed to track clients and projects uses a rating system to rank applicants based on the following factors: 1. Income level 2. Elderly status; Persons with disabilities; Large family (5 or more) 3. Single parent 4. Small family (2-4) 5. Length of time on waiting list This weighting system gives highest priority to those applicants whose income prevents them from having the resources necessary to repair their homes on their own. It also gives priority to those populations, the elderly, persons with disabilities and families with children, who are most in need of safe and sound homes. Currently on the waiting list there are 41 households. Of these households, there are 23 below 50% of median and 18 between 51% and 80% of median. A secondary benefit to the Rehab program is the economic development opportunities it provides to the contractors that work on the homes we rehabilitate. In addition to providing financial benefit to local workers and suppliers, the Rehab program provides technical assistance to the contractors in areas of specialty work such as lead poisoning prevention. This assistance increases the pool of experienced contractors in the Iowa City area as well as working toward fulfilling another high priority need as defined by CITY STEPS sited on page 76. '7 17. Discuss your organization's policy for obtaining input from low income persons potentially benefiting or affected by the proposed project and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. The Housing Rehabilitation Program was first established in 1977. Over the years various ways were used to obtain citizen input. Initially neighborhood meetings were held to determine the needs of the program. Presentations are periodically made to neighborhood organizations by the Rehab staff working closely with the City's Neighborhood Coordinator. In the past, mailings have been sent to target neighborhoods advertising the availability of the program and asking for input. Notices have been put in the CITYNEWS and various neighborhood newsletters. The Housing Rehabilitation Office has always had an excellent working relationship with other human services and other housing agencies in Iowa City. Referrals are often received from or made to the Elderly Service Agency, HACAP, Crisis Center, Evert Conner Rights and Resources Center, and the Department of Human Services among others. The most valuable input to the program is the Housing Rehabilitation staff's daily contact with clients. Because the staff is often in the homes of clients they have an opportunity to obtain useful one on one input. Also, prospective clients come to the office or call in for information about the programs. Citizen input is also obtained from the Housing & Community Development Commission. Any changes in the criteria of the Rehab Program receive approval from this Commission. Another resource for input comes from contractors. All types of contractors participate in the different rehabilitation programs. This contact comes from either working on a rehabilitation project or bidding on one. The rehab staff also holds an annual workshop for contractors participating in the programs. This becomes an educational opportunity for both the contractor and staff. 18. An objective of the City of Iowa City Comprehensive Plan is to promote diverse developments (variety of housing types and a mix of all income levels) please describe the target population this project is to serve and how the project will promote diversity. Also, please indicate the number of persons or households that will benefit from the proposed project by income category (see attached table for local Income Guidelines). Number between 0 - 30% median income Number between 31 - 50% median income Number between 51 - 80% median income Number between 80 - 100% median income Number over 100% median income TOTAL Percent LMI 20 persons or households (a) 12 persons or households (b) persons or households (c) persons or households (d) 0 persons or households (e) 38 Persons or Households (f) 100% (lines (a+b+c) divided by line f) The Rehab program targets low to moderate-income households living inside the Iowa City limits. All participants in the program must be at 80% of median or less. The actual mix of incomes of these households will vary based on the pool of applicants, but from past experience we can speculate that well over half of households helped are below 50% of median. Due to the affordable nature of manufactured homes, they comprise a large number of the households we assist, however, rehab on traditional homes constitutes a majority of our program financially. 19. As accurately as possible please descdbe how outcome data indicates that the project objectives can be met. First, descdbe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. The City of Iowa City Housing Rehabilitation Program plans to assist between 35 and 40 households in the next fiscal year. The program will continue its long-standing direction and focus on low and moderate-income households in Iowa City. The established program allows the majodty of staff time to address the goals of the program in the most efficient method possible. Statistics for FY97 show that the Housing Rehabilitation Program meets its stated goals of assisting low to moderate-income families. Dudng that fiscal year the program provided assistance to 34 households despite being short one staff member for several months. Of these households, 68% were below 50% of the median income and 32% were between 51% and 80%. The average median income for FY97 for units assisted was 35%, a decrease in average income from the previous fiscal year. CITY STEPS places a high priority on households with incomes below 50%, and a median priority on households with incomes from 51% to 80%. The data collected from rehabilitation projects clearly shows a good distribution of funds. Another goal of the Housing Rehabilitation Program is to help families remain in their homes safely. Forty one (41%) of the households provided assistance in FY97 was to those with members that were elderly and or persons with disabilities. An additional 41% of households assisted were single parents and or female head of household. Thirteen out of the 34 households had three or more members. The outcome data shows that the Housing Rehabilitation Program has meet all of its goals in the past, and will continue to do so in the future. DU!= FEBRUARY 3, 1998 AT 12:00 NOON City of Iowa City Department of Planning and Community Development 410 E. Washington Street (319) 356-5230 FEB 0 5 ,.?.. Cl T'Y OF 10141',4 CI 7 ')" FY99 CDBG and HOME FUNDING REQUEST FOR ALL !..10US~lf~' DEPAP,,TMENT -k-kOJb C I S- Project Name: Housin.q Repairs and Modifications for low and moderate income people 62 and over who are frail and/or handicapped Type of Project: small housinfl repairs and modifications to enhance safety & accommodate disability GENERAL INFORMATION Lead Applicant Name Applicant Address Contact Person Phone Number Elderly Services Aqencv 28 South Linn Jean H. Mann Title 356-5217 Fax Number Executive Director 356-5215 Secondary Applicant (if applicable) Applicant Address Contact Person Phone Number Title Type of Applicant (check one): Community Housing Development Organization Private non-profit organization Private for-profit, individual or partnership applicant Public Organization Federal Tax Identification Number: Amount of Funds Requested HOME $ CDBG $ SUB-TOTAL $ 42-114-6533 grant $ 30,000 grant $ 30,000 qrant $ TOTAL REQUEST $ 30,000 If a loan is requested, please indicate the applicable loan terms: Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Other: (explain loan loan loan Years 6. Provide a brief description of the proposed project (please limit response to this space) The proposed project repairs and modifies homes for low income people who are 62 or over and/or handicapped to provide for safety and accommodate disabilities. Repairs include electrical work (usually replacing old wiring, repairing defective parts), plumbing and general carpentry work as well as work on the furnace. Modifications are most commonly of the bathroom, to make it handicapped accessible. We also put in ramps, repair and replace defective flooring and concrete, patch roofs and replace gutters and downspouts. June 30) Fiscal Year Funds Received FY96 (July, 95 - June, 96) FY97 (July, 96 - June, 97) FY98 (July, 97 - June, 98) FY Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to Budgeted Amount $28,000 $28,000 $28,000 Amount Expended (to date) $21,376 32,155 $16,46O FY 8. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance). The project benefits lower income people who are elderly and/or handicapped by making it possible for them to remain safely in their homes. Its objectives are as follows: a) Repair and/or modify 60 homes for older people with disabilities, to insure their safety and enhance their ability to remain in their own homes as long as possible. b) Identify 20 local contractors from the City's Housing Rehabilitation list, who are interested in doing small projects related to plumbing, electrical work, carpentry, cement work, gutters and downspouts, etc. for 'a reasonable price. c) sign a contract with a construction consultant to oversee the repairs and modifications, thus ensuring that the jobs completed are satisfactory and up to code requirements. d) Complete three or four larger projects such as making bathrooms accessible, putting in a ramp and completing major repairs or modifications (falling outside the purview of the Housing Rehabilitation Program) necessary to insure safety and accommodate disability. Describe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehab, tenant based rent assistance or down payment assistance), total number of units and number of units assisted with public funds. The project is contained within the boundaries of Iowa City, confined to small repairs and/or modifications necessary to insure the safety of older people with disabilities. The number of units to be funded equals 60. A map is attached. 10. Please detail, on a separate page, a complete budget including the proposed sources and uses of funds for the project. Include all other funding requested for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. See attached budget. 11. requested for the proposed project. Funding Source and Type of Funds Iowa City CDBG (public) Iowa City HOME (public) State of Iowa HOME (public) Iowa Finance Authority (public) City of Iowa City - Allocation from Aid to Agencies City of Iowa City - Tax Abatement or Exemption (public) Applicant Contribution of Equity (private) Private Lender Financing (private) Low Income Housing Tax Credits (private) Private Foundation(s) (private) Volunteer Labor and\or In-kind Donations (private) Please complete the table below showing the types and amounts of funding being Total of Private Funds $ 4,720 Total of Public Funds $ 30,000 TOTAL PROJECT FUNDING $ 34,720 Number of Units 60 Requested Public Subsidy Per Unit $ 500 Total Cost Per Unit $ 578 Amount of Funding Requested $30,000 $ 4,095 625 (a) (b) (c) (sum of lines a and b) (d) line b divided by line d) (line c divided by line d) Proposed Budget Small Housing Repair Budget for the City of Iowa City FY99 Cash Receipts iowa City allocation $4,095 Note: Additional funding comes IC Hse Rep $30,000 from ESA fund raising and Tota~ $34,095 contributions of volunteer time. Disbursements SALARIES · 1 FTE Executive Director .04 FTE HR Proj Coord. Total salaries $4,095 $2,7OO $7,150 Payroll Taxes Benefits Telephone Postage Office supplies Equip. purchase/repair Printing and publicity Payments to contractors Total $548 $656 $420 $100 $100 $39 $194 $24,888 $34,095 *For rental housin.q projects on/v, please complete the attached proforma with this application * 12. Program regulations require a 25% match for HOME fundinq only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement WITHOUT the use of City funds or property tax exemption. Local HOME Funds Requested x .25 = $ Local Match State HOME Funds Requested $ x .25 = $ State Match 13. To help ensure the efficient use of federal, state and local funding please describe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. This program maintains long-term and/or permanent affordability by supporting, repairing and reinforcing existing housing stock so that older people with limited incomes can stay in their homes. The longer older homes stay in place, the longer lower housing costs can be maintained in a given area. It is outside the purview of this program to provide affordable housing at rental rates lower than those in the existing rental market. On the other hand, the program does provide repairs related to safety and modification for disabilities to renters. If the renter doesn't have to ask the landlord to make the accommodation, the landlord doesn't have a reason to raise the rent because of the cost incurred. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Date July 1, 1998 Description of Activity Beginning of City Fiscal Year and Project Start Date July 1998 Funds become available Advertising the program begins (in the Water Bill, "The Involvement" and the "Senior Center Post" People apply, repairs are screened, financial eligibility checked. Construction Consultant is contacted with proposed repairs to be completed. Construction Consultant calls Contractors, selected from Cit¥'s Housing Rehabilitation list of approved work people. As they have time, they begin repairs, construction consultant oversees the work, lien waivers and bills are sent in. ESA pays the bills and then bills CDBG. Cycle repeats itself until funds are expended by June 30, 1999. 15. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget (include evidence of financial commitment(s) including terms and amounts). Experience: ESA started doing small repairs in 1985 with $2,500 of CDBG money. We continued to provide that service over the years for different people. Hundreds of homes are safer and more comfortable because of this project. CaDacitv to undertake and complete oroiect within the time table: Our experience with home repairs and modifications led to the development of a system that depends on local contractors of good reputation and a construction consultant who oversees the project and makes sure it is up to code. Most contractors improve the promptness of their performance every year, completing repairs in a very timely manner, usually immediately. 16. Tell us why this project is needed (include information from market studies or other supporting documentation) and how it will fill a gap in the City's housing market. In addition, describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Consolidated Plan. This project is needed because, as a government publication entitled Current Population Reports notes, among older people, "those with the most need often have the fewest resources."~ 70% of the people using the program over the last seven years were 75 years of age or older. 40 of the 55 iowa Citians (72%) on the rolls last year were single women; all but four of the people enrolled had incomes at or below 50% of Iowa City's median income. These are exactly the kind of people who cannot afford to make changes and costly repairs in their homes. Older people live in older homes where the cost of maintenance, not to mention accommodations for disability, can be prohibitive. Agency outcome measures for this program clearly indicate that the oldest, frailest elderly could not remain at home without the modifications necessary to accommodate their disabilities. This program provides that help for people with limited incomes and maintains existing housing stock (We work closely with the Housing Rehabilitation Program, and refer all big jobs like replacing the roof or furnace, to them). In its strategic plan, the City STEPS program lists both senior services and accessibiliw needs as hi.qh priority items (p. 75). This project qualifies on both counts. It also lists priority housing and supportive services for" elderly and frail elderly and people with disabilities..." in its objectives under Other Special Needs (p. 83). Elderly Services has several programs, in addition to housing repair, that provide supportive services to older people who are frail and handicapped (shared housing, case management, chore services, friendly visiting). Thus, in addition to the needed repairs/modifications, access to solutions for many different problems comes with this housing program. Need for Personal Assistance with Everyday Activities, Current Reports, Series F-70, No. 19, USG ?tinting Office, 1990. Population 17. Discuss your organization's policy for obtaining input from low income persons potentially benefiting or affected by the proposed project and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the ~roposed project has the support of the organization's Board of Directors. ESA is a non profit and minutes are included with this proposal. The project depends on input from the people it serves (all low income) not only to know what we need to do, but to be sure that it is done as they like it. They are right there, on the scene, while the work is being done, and can complain or ask for changes at any time. 18. An objective of the City of Iowa City Comprehensive Plan is to promote diverse developments (variety of housing types and a mix of all income levels) please describe the target population this project is to serve and how the project will promote diversity. Also, please indicate the number of persons or households that will benefit from the proposed project by income category (see attached table for local Income Guidelines). Number between 0 - 30% median income 20 Number between 31 - 50% median income 36 Number between 51 - 80% median income 4 Number between 80 - 100% median income Number over 100% median income TOTAL 60 Percent LMI 100% (lines (a + b + c) divided by line f) persons or households persons or households (b) persons or households persons or households (d) persons or households (e) Persons or Households (f) We served two African Americans, one Asian and three Native Americans last year. We have approximately 60 names of people of color who might benefit from one or another of our programs and we contact them every year to encourage them to apply. 1 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. Outcome data indicate that the project objectives can be met by clearly demonstrating that older people in Iowa City who receive housing repairs or modifications stay in their own homes longer than other people of the same age who do not. To measure outcome, we examined two groups of elderly using the program. The first, those 85 and older, is the most at risk for losing independence. The second, those 75 to 84, tend to have some limitations in their abilities to do ordinary daily tasks that call for housing modifications, as we'll as more limited incomes,2 which make these housing modifications/repairs a problem. We tracked 99 people over six of the last seven years who were 85 or older. Seven, or 7% of them, went into nursing homes during that time. Twenty, or 20%, died in their 2 See attached tables from p.17 of "An Examination of Creative Housing Interests and Service Needs and Utilizations of Older Persons in Johnson County," a repor~ of a survey by the Ecumenical Housing Corporation and the Elderly Services Agency, 199~. own homes. Three were "lost;" we do not know what happened to them. A census of the four nursing homes in Iowa City (Iowa City Rehab, Greenwood Manor, Lantern Park and Oaknoll's nursing home wing) indicates that in a 12 month period they admit, in total, 95 patients 85+ from Iowa City. There are, according to the last census, 479 Iowa City residents 85 or older. Therefore, the odds are approximately one in five (20%) that people 85 & older in Iowa City will enter a nursing home in any given year. The following table shows that in no single year did the percentage of people 85 years old or over having to go to nursing homes even approach the 20% norm. The seven percent who did are a significantly lower proportion than the 20% that would be expected. The probability of this low a percentage occurring by chance is less than 1%.3 Therefore, we can conclude that the program does what it sets out to do. Fiscal #85-1- still living died entered a Percentage Year at home at home nursing home admissions to NH FY91 40 33 5 2 5% FY93 20 14 4 2 10% FY94 23 18 5 0 0% FY95 22 16 5 I 4% FY96 13 10 1 2 15% FY97 15 15 0 0 0% 75 to 84 year olds go to the nursing home about a third as often as do those 85 and older; that is, for every three people 85+ admitted to a nursing home in Iowa City, one person aged 75 to 84 is admitted, or 7% of that age group. 126 people aged 75 to 84 used the program over six of the last seven years. For this group, 2.38% were admitted, compared to the expected seven percent. This difference is not quite as significant as that of the 85 and older group. The odds of this difference occurring by chance are between five and ten percent.4 The effect for the two groups together is still highly significant, with a chance probability of less than one percent, but it is clear that more of the effect is found in the 85 and older group than in the 75 - 84 group. The program works best for the its oldest clients, which is what one would hope for in the best of circumstances. Fiscal #75-84 still living died entered a Percentage Year years old at home at home nursing home admissions to NH FY91 26 22 4 0 0% FY93 21 20 1 0 0% FY94 50 48 1 1 2% FY95 34 32 1 I 3% FY96 27 26 0 0 0% FY97 19 18 0 1 5% 3 (X2 = 8.45, p (.01) ~.(::)L( 4 (X2 = 3.05, p ( .10, ~ .05). The City STEPS program points out that because of Iowa City's tight housing market, "... the maintenance of the housing stock is one of the most cost-effective and efficient means of insuring safe, decent housing stock." Making repairs and modifications to accommodate disability is cost-effective, preserves existing housing stock and, at the same time, accomplishes what people want: to stay in their homes. [Survey Report Table 6c. - Income of 1993 Sample by Age Income 55-64 65-74 75+ I Total Ranges N % N % N % N % < $5,000 0 0 3 1 7 3 10 4 $ 5,000- 7,499 0 0 6 2 15 6 21 8 $ 7,500- 13,499 3 1 14 6 34 13 51 20 $13,500- 19,499 3 1 21 8 18 7 42 16 $19,500 - 24,999 4 2 18 7 18 7 40 16 $25,000- 29,999 5 2 11 4 10 4 26 10 $30,000+ 20 8 28 11 18 7 66 26 Totals 35 14 101 39 120 47 256 100 Median s $ 30,000+ $ 20,000 S 14,000 $ 20,050 Table 6d - Summary of Median Incomes by Age in 1982 and 1993 Samples vs. 1990 Census Data 55-64 65-74 75+ Total 1982 NA NA NA S12,596 1990 S35,000 S25,000 S15,000 S25,000 1993 S30,000 S20,000 S14,000 S20,000+_ Purchasing Power* 512,596 (Sl=Sl.00) S19,150 (S1=S.766) 513,840 (S1=S.692) * Purchasing power of the dollar in terms of 1982 dollars. U.S. Bureau of Labor Statistics and U.S. Bureau of Economic .Analysis rl 1990 .m 1993 $35,000 $30,000 · $25,000 Income $20,000 -~ Levels '1 $10,000 I $5,000 :,,;,; ',~ ~",r',~!i :"",'~; ; ~ ,'W,./,,' ,~, ,j,,,~ ,,, ,t ,;,~?, . ';,,,,~;,;:~' ~':,~;', : ,,, / ,,,, ! : 55-64 ,,,~?;,, :,,&' 65-74 Age Groups .~. :,.,,., ~' ! '.,,, · 75+ Figure 4a. Comparison of Income by Age from: "An Examination of Creative Housing Interests and Service Needs and Utilizations of Older Persons in JOhnson County," by W. W. Morris, Ph.D. and Jean Mann, LISW, a report of a survey by the Ecumenical Housing Corporationand Elderly Services Agency. BOARD MEETING MINUTES ELDERLY SERVICES 1/27/98 5:00 PM to 6:15 PM Room G08, Senior Center Called to order at 5:10 by Barbara Womer, President Roll Call Womer Present: Miller, Davidson, Womer, Williams, Haymond, Haefner, Knapp, MacDonald, Boy& Buxton Absent: Carman, Patrick, Davis and Parsons Staff members present: Jean Mann, Executive Director, Joan Cook. RSVP/Volunteer Coordinator Approval of the minutes for January Womer 5:10-5:15 PM *M/S/C to approve the January. 1998 minutes as mailed. Moved & seconded by: Williams/Davidson Financial Report for January Stan Miller 5:15-5:20 PM Miller discussed the financial situation of the agency at the half-way point in the fiscal year. Everything was as to be expected with the exception of (1) the subsidized chore line, which appears to be overfunded because it contains some money for the last fiscal year that came in late. and (2) the salary line. which is lower than it should be because we were without staff in case management for over two months. The Franklin Trust monies are being invested slowly (we are not fully invested as yet). It appears that we may not have to use the interest from the money to pay for Chris Forcucci's raise or for part of the office assistant's salary (because of the two-month staff vacancy). Jean announced that we received a $1,700 gift from a local sorority mad a $500 grant from the Unitarians for home repair/modification in rural Johnson County. *M/S/C to approve January financial statement *M/S/C to have Jean si~n letter of a~reement with Pam Stewart Moved & Seconded by: Haymond/Davidson Haymond/Boyd Review of RSVP in FY98 Joan Cook 5:20-5:50 PM Joan played a VCR tape with recruitment ads for RSVP. She put together a comprehensive packet that listed all the RSVP stations, a typical month's hourly report on volunteers. the RSVP newsletter. the names and occupations, etc., of the Advisor3' Council. news articles on RSVP members and programs and an RSVP enrollment form. A photographic exhibit of older people working throughout the community at different stations demonstrated the variety of volunteer placements~ and m~ecdotes about various volunteers detailed what the program did for them. Review of progress on Long Range Goals Glenys Williams 5:50-6:00 PM Last November the Board decided to reevaluate where we were and where we are going; we sponsored a Board retreat. The end results are (1) a more informed Board, and (2) a staff and Board that know each other better; (3) a clarification on our mission statement and consequent decision to expand case management. Williams reported that the Long Range Goals Committee will meet, put together a plan to give our efforts a structure, and report back to the Board. Members of the Long Range Goals Committee, in addition to Williams, are Buxton and Davis. Approval of Housing Repair grant for FY99 Jean Mann 6:00-6:05 PM The CDBG grant for FY99 is due on February 3, 1998. Jean detailed what the grant covered and the funding level requested ($30,000). *M/S/C to approve the request for fundin~ from the City of Moved & Seconded by: Iowa City for FY99 in the amount of $30.000 for the Housing, Boyd/Knapp Rer~air and Modification gram. Executive Director's Report: Jean discussed the Johnson County Social Services Insurance Program. United Way agencies maintained a self-funded insurance group that ran afoul of legislative action on insurance reform 3 years ago. The Legislature granted what amounted to an extension of time to try to resolve the complicated issue of Multiple Employer Welfare Associations (MEWA's) among United Way agencies. In the meantime, Jean, Rosalie Rose (VNA) and Ron Berg (MECCA) act as "trustees" (without a formal trust agreement having been signed) for the self-insured group as we try to bring about a legislative remedy. In the meantime. the legislature granted SecureCare of Iowa, owned by a group of physicians at Mercy Hospital in Des Moines, the right to contract with MEWA's as a fully insured group. SecureCare is controlled by both the Insurance Commissioner and the Iowa Department of Public Health. Jean asked the Board for permission to pursue this avenue, which would end the self-insured program maintained until now. and replace it with a fully insured program staffed by SecureCare. *M/S/C to _oive Jean authority to pursue fullv insured coverao~e. Williams/MacDonald *M/S/C to erant Chris Forcucci a raise from $24.000 to $25~400 effective February 1. 1998. Davidson/Knapp The meeting adjourned at 6:15 p.m. Jean Mann acted as Secretary for Joyce Carman The next Board meetin~o will be held on Tuesday, February 24, 1998, in room G08 at the Senior Center. Please remember that if you arrive at or after 5:00 p.m., you should plan to enter through the Washington Street entrance. A I B I C I 1 2/3/98 10:07 FY99 ~PROGRAMS 2 Receipts ADMIN :3 Johnson County $31,000 4 Program %'s .5 Iowa City allocation $58,500 $35,687 6 Program %'s 7 IC Hse Rep $30,000 8 United Way $38,500 $11,123 9 Program %'s 28.89% 10 Coralville $2,400 11 Heritage Chore $I ],824 12 Heritage Assess 6: Interv. $ ! 4,OO0 13 Assessments $4,62 I 14 Heritage County facilitation $53,000 15 RSVP $14,000 1.._~.6 RSVP sales/sponsors $1,000 17 UW Designated funds $3,574 18 Contributions $13,783 $707 18 Road races $500 20 Shared Housing Fees $146 21 Miscellaneous 22 Interest $3,334 2:~ 24 Total $280,182 $47,517 25 PROG R. AI,,'[S ADMIN 26 Disbursements 27 SALARIES 28 1 FTE EXEC DIRECTOR $44,500 $23,585 28 $2,225 53% 30 I FTE CHORE $28,500 31 $1,425 32 I FTE County Facilitation $27,000 .'~'~" $900 34 I FTE Assessment 6: Intervention $27,500 35 $1,375 36 I FTE RSVP $29,700 37 $1,485 38 .63 Office Assistant $13,420 3g $336 40 .04 FTE HR Proi Coord. $2,700 41 42 $7,746 43 Total salaries $173,320 $23,585 44 Program %'s 13.61% 45 46 Payroll Taxes $13,259 $1,804 47 Benefits $11,538 $1,529 48 Retirement 5% $7,746 $1,179 49 Staff Develop. $1,662 $400 so Publications $100 $100 51 Dues/license $750 $450 52 Telephone S3,500 S395 53 Postage $3,180 $368 54 Office supplies $3,259 $633 8s Equip. purchase/repair $3,200 $826 56 Print/publicity $3,400 S349 57 Transportation $4,683 $800 58 Agency Insurance $5,ooo S4,600 $9 RSVP program expense $1,ooo 60 Subsidized Chore workers S8,ooo 61 Housing Re_pair S26,086 62 Fundraising. S2,500 $2,500 83 Bookkeeper $4,500 $ 4,_50~0 64 Audit/Prof Services $3,200 $3,200 85 Miscellaneous $20o $2oo 66 Program Expenses $99 $99 87 Total $280,182 $47,517 88 Increase/decrease 8g Cash, beginning $85,738 70 Cash, ending $85,738 Budget FY99 D I E CHORE A 8~ 1 $10,425 $3t165 $18,718 $23,569 61.22% $ 1,000 $ I 1,824 $14,000 $4,621 $1,004 $146 $42,971 $45,501 CHORE/IHA Assess ~ lnt F I a I H I RSVP/VoI's HOUSING REP Case Ma~geme~nt~ .... To~ta~s_ ._ $12,O49 $5,361 $31,000 $3,808 9.89% $202 $4,095 $58~500 $30,000 $30,000 $38,500 IO0.00% $1,198 $53,000 $14,000 $1,0OO $1,979 $1,595 $10,270 $1,802 $500 $1,073 $2,261 $44,881 $35,293 S64,019 RSVP HOUSING REP Case Management County Facilitation $890 $6,675 $890 $4,450 2% 15% 2% 10% $28,500 100% $27,500 IO0% $29,700 100% $2,684 20% $2,700 4% $29,390 $34,175 $33,274 $7,150 19.72% 19.20% 4.13% $2,248 $2,614 $2,545 $548 $663 $3,318 $968 $433 $1,470 $1,709 $1,597 $223 $162 $100 $300 $330 $355 $600 $420 $586 $475 $651 $100 $122 $754 $422 $100 $611 $124 $39 $407 $1,600 $194 $983 $1,400 $8,000 $42,971 $45,501 $2,400 $11,824 $14,000 $4,621 $53,000 $14,000 $1,000 $3,574 $13,783 $500 $146 $3,334 $280,182 $400 $1,000 $8,010 $44,500 18 % 100% $28,500 100% $27,o0o $27,000 100% 100% $27,500 100% $29,700 ~0o~ $10,736 $13,42~ 80% 100% $2,700 4% $45,746 $17~,320- 26.39% 604.00% $3,500 $13,259 $4,627 $11,538 $1,568 $7,746 $1,000 $1,662 $1OO $750 S I ,~4_op_ .......$ 3,to? $1,000 $1,228 ._ $3,259~ $1,600 $3,200 $850 $3,400 $1,500 $4,683 $5,000 $1,O00 $8,000 S26,086__ ........... $26,086 $2,500 $4,500 $3,200 $200 $99 Project Name: HOME Type of Project:_Tenant Based Rental Assistance FEB 03 1903 ,: pARTMEN_T~_I GENERAL INFORMATION Lead Applicant Name: Applicant Address: Contact Person: Title: Phone Number Fax Number: Iowa City Housing Authority 410 E Washington St. Iowa City IA Maggie Grosvenor Housing Administrator (319)365-5400 (319) 356-5459 52240 o Secondary Applicant (if applicable) Applicant Name Applicant Address Contact Person Phone Number Fax Number Type of Applicant(check one) ~ Community Housing Development ~ Private non-profit organization ~ Private for-profit organization ~ Public Organization 4. Federal Tax Identification Number: 42-6004805 Amount of Funds Requested: HOME $150,000.00 grant $ loan CDBG grant $ loan SUB-TOTALS grant $ loan TOTAL REQUESTS grant $ loan If a loan is requested, please indicate the applicable loan terms: Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Other: (explain) Years 6. Provide a brief description of the proposed project (please limit response to this space) The Iowa City Housing Authority (ICHA) is proposing to operate a Tenant Based Rental Assistance CrBRA) program. This program targets low income individuals and families who are actively pursuing their goal of becoming self sufficient. The TBRA program will follow our existing Section 8 Voucher program guidelines. Assistance will be provided for families under 50% median income level for Iowa City. The program will consist of approximately 25 families of TBRA to be used over a 2 year period of time. Assistance will be in the form of rent payments made directly to landlords. Utility payments may also by made to approved families. TBRA will allow the ICHA to assist families and individuals at a critical time for them, rather than placing them on a waiting list for 12-18 months. This TBRA Program will be in addition to the TBRA Program currently being administered by the ICHA at this time. o Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received Budgeted Amount (FY95) $150,000.00 (FY97) $ 88,000.00 Amount Expended (to date) $140,320.00 '~ Funds are 100% obligated *Balance to be spent by 3/1/98. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance.) 1) The ICHA currently has 350 Section 8 Vouchers, 527 Section 8 Certificates, and 107 Public Housing units. Our waiting List contains apwoximately 835 people and/or families at this time. Our Occupancy rate is 100% for all units on an annual basis. 2) The ICHA has been approved for a TBRA program which we are currently administering to assist 20 families reach their goals of self-sufficiency. Because of changes in HUD Section 8 legislation, no Vouchers would be able to be issued to low- income persons until after July 1st, 1998, pending assisted families moving from the program. The TBRA program allows vouchers to be issued to needy families in the absence of HUD funding. Describe in detail the project location (provide maps and/or drawings), type of project, (new construction, acquisition, rehab, tenant based rent assistance or down payment assistance), total number of units and number of units assisted with public funds. The ICHA is requesting 25 TBRA units in the form of Vouchers. These units would be "scattered site' units limited to Johnson County. All TBRA units will be in conformance with Section 8 Federal Register, as well as the Federal Register ~Home Investment Partnerships Program', 24CFR Part 92.211. This specifically concerns eligible units, calculation and amount of subsidy, payment standards, recertifications, utility allowances, and Housing Quality Standards. 10. Please detail, on a separate page, a complete budget including the proposed sources and uses of funds for the project. Include all other funding requested for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for '(see attachment) project costs. 11. Please complete the table below showing the types and amounts of funding being requested for the proposed project. Total of Private Funds of 30% of Income. Total of Public Funds HOME $150,000.00 TOTAL PROJECT FUNDING $ 215,000.00 Number of Units 25 Requested Public Subsidy Per Tenant $Approx.$250 per month*_6000 Total Cost Per Unit $ 8,600 *This will vary depending on Tenant income and contribution. *For rental housing projects only, please complete the attached program with this application* $65,000.00 Approximate, based on Tenant contribution (4 (b) (c) (sum of lines a and b) (d) (line b divided by line d) (line c divided by line d) 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement WITHOUT the use of City funds or property tax exemption. Local HOME Funds Requested $150,000,00 x .25 = $ 37.500.00 Local Match State HOME Funds Requested $ x .25 -~ $ State Match The Iowa City City Council is committed to providing the 25% match required for local funds allocated, therefore, no match is necessary from the ICHA. No State HOME Funds are being requested. Additional match requirements will be pursued pending changes in the HOME regulation. Presently, tenants contribution toward rent is not an allowable match, but will be considered if regulations allow. 13. To help ensure the efficient use of federal, state and local funding please describe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. 1. STRATEGY: 2. STRATEGY: Develop services to help low-income households locate and retain affordable housing. - Provide rental assistance to allow low-income households to pay 30% of income for rent and utilities. - Improve tenant/landlord education. - Expand Living Skills Program, through the Family Self-Sufficiency (FFS) program. Pursue Federal and State Housing Assistance Programs. -Initiate and continue TBRA programs. -Encourage and support development of other financial assistance programs (i.e.) security deposit and utility assistance grant and loan programs. 3. STRATEGY: -Develop quality housing options for persons with special needs. -Expand TBRA for special needs populations, for example, set aside Vouchers for tenants referred from ICARE, MECCA, etc. 4. STRATEGY: -Establish housing assistance at critical time for families, which allows them the time and resources to obtain and maintain training and/or employment. -Increase participation in the HUD approved Family Self Sufficiency Program which the ICHA has implemented. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Date July 1, 1998 Description of Activity Beginning of City Fiscal Year and Project Start Date Total TBRA program funds will be expended within 2 years from time awarded. Participants, by that time, will be able to convert their TBRA funds over to the ICHA regular Section 8 Voucher program, if the tenant/participant continues to be in need of rental assistance. 15. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget (include evidence of financial commitment(s) including terms and amounts). The Iowa City Housing Authority has shown a history of maintaining 95-100% occupancy in our Section 8 Rental Assistance programs. Our Waiting List is 12 - 18 months long, with 835 currently registered. We are actively contracting with families now for the previously approved TBRA program, with full commitment and expenditure of those funds expected. HOME TBRA funds of 1995 are 93% expended. HOME TBRA funds of 1997 are 100% obligated. Both projects will be expended within the two year time limit. 16. Tell us why this project is needed (include information from market studies or other supporting documentation) and how it will fill a gap in the City's housing market. In addition, describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Consolidated Plan. This TBRA Funding addresses directly the issues included in City Steps as described below: The Comprehensive Plan Beyond 2000 section entitled Housing Goals and Strategies (p45), documents the need to fund programs that assist lower-income families with housing assistance. City Steps (p79) also states the need for additional rental assistance. Further, with current changes and restrictions of HUD programs, there is considerable doubt that new Section 8 funding will be available in the future. 17. Discuss your organization's policy for obtaining input from low income persons potentially benefiting or affected by the proposed project and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. The Iowa City Council holds Public Hearings with every application that the ICHA submits for general HUD Funds. The public is invited to these hearings, which would include low income persons, they, therefore, have an opportunity for input publicly. The Iowa City Council has always approved applications for funding that the ICHA has undertaken. 7.-(.3 Prior to the sale of Broadway Public Housing units to HACAP for Transitional Housing, input was received from the Broadway Neighborhood Association, in collaboration with the Neighborhood Centers of Johnson County. Surveys and questionnaires were gathered from the area residents. Informal surveys are done with agencies (DHS, Life Skills, etc.) that regularly work with low income people, to gather input on proposed and current programs. Most importantly, low income families and individuals are who we serve. We see them, talk with them and provide support, obtaining feedback and input on a daily basis. 18. An objective of the City of Iowa City Comprehensive Plan is to promote diverse developments (variety of housing types and a mix of all income levels) please describe the target population this project is to serve and how the project will promote diversity. Also, please indicate the number of persons or households that will benefit from the proposed project by income category (see attached table for local income Guidelines). Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number between 80-100% median income Number over 100% median income TOTAL Percent LMI 25 persons or households (a) __ persons or households (b) __ persons or households (c) __ persons or households (d) __ persons or households (e) Persons or Households (f) __(lines a+b+c) divided by line f) The ICHA current active waiting list is comprised of 835 people 50% or below the median income or below. The TBRA funding would be targeted to the most needy in this applicant pool. 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. The purpose of the ICHA is to provide housing assistance to low income persons in Iowa City and the surrounding area. HUD allows for persons up to 80% of median income to be eligible for housing assistance. As stated in the waiting list data, this TBRA funding meets the direct housing needs of low income persons. The 1995 and 1997 TBRA fund allocations assisted 35 needy families that would not have been assisted through the regular Section 8 program. # 10 Attachment Budget Justification $150,000 TBRA The requested TBRA funding is based on a conservative estimate of the financial need of Housing Assistance Payments(HAP) for approximately 25 low income families. The estimate funding request is based on the following actual expenditures of current 1997 and 1995 TBRA HOME allocations: October -- December 1997 Total HAP disbursements $18,789.35 Number of payments: 56 Average HAP $336 July -- September 1996 Total HAP disbursements $20,356 Number of payments: 65 Average HAP $313 The funding request is based on: Average HAP $250 x 25 families x 24 months = $150,000 *Note: It is estimated a small percentage of families will not be needing the full 24 months of assistance as requested in this application. This will allow for increased HAP payments if tenant need warrants. Once TBRA funding is exhausted, those families still needing assistance will be absorbed into regular Section 8 budget. Project Narne: HOME (TENANT TO OWNERSHIP Type of Project: Homeownership Program GENERAL INFORMATION PROG~) Lead Applicant Name: Applicant Address: Contact Person: Title: Phone Number Fax Number: Iowa City Housing Authority 410 E Washington St. Iowa City IA 52240 Maggie Grosvenor Housing Administrator (319)365-5400 (319) 356-5459 Secondary Applicant (if applicable) Applicant Name Applicant Address Contact Person Phone Number Fax Number Type of Applicant(check one) ~ Community Housing Development ~ Private non-profit organization ~ Private for-profit organization x Public Organization 4. Federal Tax Identification Number: 42-6004805 Amount of Funds Requested: HOME $100,000.00 .grant $ loan CDBG $ grant $ loan SUB-TOTAL $ ~rant $ loan TOTAL REQUESTS100,000.00 grant $ loan If a loan is requested, please indicate the applicable loan terms: Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Other: (explain) Years 6. Provide a brief description of the proposed project (please limit response to this space) The Iowa City Housing Authority, under its homeownership program, will sell detached and attached single family public housing units to selected low to very low income (up to 80% median income) families. Sale proceeds are to be used to develop additional affordable housing opportunities for families under 80% median income. Affordability of homeownership is provided through the use of a silent second mortgage and a first mortgage that represents a mortgage payment not to exceed 35% of the applicants income. HOME funds from local and state sources are needed for the second mortgage. The use of HOME funds enables the ICHA to provide homeownership opportunities for low income families, to use the sale proceeds to develop additional homeownership opportunities for low income families and to enable the program to be ongoing. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July I to June 30) Fiscal Year Funds Received HOME (FY9S) HOME (FY97) Budgeted Amount ($15o,ooo.oo) (88,000.00) Amount Expended (to date) ($140,320.00) (Funds are 100% obligated) Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 renntal assistance.) The primary goals of the ICHA homeownership program are to provide homeownership opportunities for low income families up to 80% median income from the sale of detached and attached single family public housing units and to use sales proceeds to develop additional homeownership opportunities for low income families. It is the ICHA goal to provide 10 homeownership opportunities in the first year. The ICHA homeownership program addresses the need to deliver affordable single-family housing to families up to 80% median income. This need has been identified in the ~Housing Issues and Solution Report", the Housing Market Analysis and Demand Estimates for Iowa City, Iowa City Comprehensive Plan ,and in City Steps Consolidated Plan. The ICHA will ensure all housing remains affordable through review and approval of all resales. Describe in detail the project location (provide maps and/or drawings), type of project, (new construction, acquisition, rehab, tenant based rent assistance or downpayment assistance), total number of units and number of units assisted with public funds. 10. The ICHA single family units are scattered sites within Iowa City. The ICHA program proposes to sell existing single family housing owned be the ICHA and to use the sale proceeds to construct and/or acquire other single family homes to sell for homeownership to low income families up to 80% median income within Iowa City. It is the ICHA goal to provide 10 affordable, detached or attached, single family housing units each year. All units within the ICHA homeownership program are assisted with public funds. Please detail, on a separate page, a complete budget including the proposed sources and uses of funds for the project. Include all other funding requested for the proposed project to be completed (e.g infrastructure inprovements). Where possible please privide documentation for project costs. SEE ADDENDUM 11. Please compete the table below showing the types and anounts of funding being requested for the proposed project. Funding Source and Type of Funds Iowa City CDBG (public) Iowa City HOME (public) State of Iowa HOME (public) Amount of FundingRequested $100,000 $300,000 Iowa Finance Authority (public) City of Iowa City - Tax Increment Financing (public) City of Iowa City -Tax Abatement or Exemption (public) Applicant Contribution of Equity (private) Private Lender Financing (private) Low Income Housing Tax Credits (private) Private Foundation(s) (private) Volunteer Labor and/or In-Kind Donations (private) $100,000 $500,000 * Based on 35% of Tenant Income Total of Private Funds Total of Public Funds TOTAL PROJECT FUNDING Number of Units Requested Public Subsidy per Unit Total Cost per Unit $600~000 $400~000 $1,000,000 $40,000 $100,000 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement WITHOUT the use of City funds or property tax exemption. Local HOME Funds Requested $100,000.00 x .25 - $25,000 Local Match State HOME Funds Requested $ x .25 = $ State Match The Iowa City council has made a commitment to provide the 25% match required for local funds in its FY99 budget (i.e. $150,000.00 budget). Therefore, no match is necessary from the ICHA. HOME funds from the State of Iowa will be requested and the proposed match is the portion of the second mortgage financed by the City of Iowa City. 13. To help ensure the efficient use of federal, state and local funding please describe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. The ICHA homeownership program will maintain long-term affordability through the use of a silent second mortgage and the ICHA will review and approve all home resales to ensure affordability. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Date Description of Activity Project beginning 12-1-97 and ongoing. Funds expected to be expended upon allocation. Expenditure of all HOME funds will be within year one. 15. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget (include evidence of financial commitunent(s) including terms and amounts). The ICHA homeownership program has been approved by both the Iowa City Council and HUD. This Housing Authority has an excellent record in new construction, acquisition and rehab. The following is a list of successful projects completed within budget and on time over the last few years: 1995 the ICHA acquired 20~single family homes within a HUD budget of $1,740,753.00. 1996 the ICHA acquired 10 single family homes with a HUD budget of $931,750.00. 1996 the ICHA constructed 33 single family houses within a HUD budget of $3,237,041.00. 1996 ICHA sold 18 multifamily units located on Broadway street to HACAP to expand transitional housing opportunities within the community. Over the past three years the ICHA has successfully rehabed its public housing units with CIAP grants totaling $639,672.00 . 1997 Based on Housing Authories to complete acquisition, new construction, and rehab projects, it received the highest 1997 CIAP award in the State of Iowa. 16. Tell us why this project is needed (include information from market studies or other supporting documentation) and how it will fill a gap in the City's housing market. In addition, describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Consolidated Plan. This project has been identified as a need by the Iowa City Community housing forum report entitled, ~Housing Issues and Solutions"; by Maxfield Research Inc., in its report entitled ~H0using Market Analysis and Demand Estimates in Iowa City "; in the Iowa City Community Steps Consolidated Plan, and in the Iowa City Comprehensive Plan. Housing Issues and Solutions. (p 10-11) The report states a need for combination mortgage and first home programs to facilitate Home ownership with households that earn less than 80% of the HUD median income. Maxfield Housing Housing Marketing Analysis (1>153) identified that two-thirds of the demand for new ownership housing over the next few years is for new single family homes at an estimated demand of approximately 1439 units. C) City Steps (p9) Table 11.1 identifies in line 10, 884 families within 80 median income in need of affordable housing. (p79) The need for owner occupied dwellings is identified. The private sector has not been able to neet the needs of low income persons (within 80% median income) in the home ownership catagory. (Plll) The current Tenant Ownership Program is identified as a strategy for providing homeownership to low-income families. (188) Community Needs Meeting Survey outlines the need for low income families to purchase homes under an assisted homeownership program. Iowa City Comprehensive Plan (Beyond 2000) (p45) Establishes as a priority housing for low income households, the ICHA's Tenant to Ownership is a work kern to meet this goal. 17. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget (include evidence of financial commitment(s) including terms and amounts). The Iowa City Council holds Public Hearings with every application that the ICHA submits for general HUD Funds. The public is invited to these hearings, which would include low income persons, they, therefore, have an opportunity for input publicly. The Iowa City Council has always approved applications for funding that the ICHA has undertaken. Prior to the Council approval of the ICHA's homeownership plan input was received from tenant meetings, Housing Commission, and public hearings held by the Council. The ICHA has already identified 8 low-income families for homeownership and the proposed timetable of 10 housing units in year one should be met. 18. An objective of the City of Iowa City Comprehensive Plan is to promote diverse developments (variety of housing types and a mix of all income levels). Please describe the target population this project is to serve and how the project will promote diversity. Also, please indicate the number of persons or households that will benefit from the proposed project by income catagory. Number between 0-30% median income Number between 31 - 50% median income Number between 51-80% median income Number between 80-100 median income Number over 100% median income TOTAL PERCENT LMI 5 persons or households (a) 5 persons or households (b) 0 persons or households (c) 0 persons or households (d) 0 persons or households (e) 10 persons or households (f) All persons eligible for the homeownership program will fall below 80% of the median ncome. Currently, the 8 participants in TOP are 5 families in the 0-30% bracket and 3 families in the 31-50% income level. 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. The ICHA proposes to sell 10 homes per year for the next 5 years Currently, 8 families are participating in the Tenant to Ownership Program (TOP). The ICHA's TOP has been approved by HUD and the Iowa City Council as the plan to provide affordable single family homeownership opportunity to low income families. The following is the TOP implementation plan. Level 1 Homeownership opportunity offered to all Public Housing families (107) Level 2 Homeownership opportunity offered to all Section 8 Families (877). Level 3 Homeownership opportunity offered to families on the Housing Authority Waiting List(835). Level 4 Homeownership opportunity offered to other low-income families within the Iowa City Community. The ICHA, City Council, and HUD are committed to the success of the homeownership program. The ICHA silent second mortgage assures homeownership affordability to low income families and provides an opportunity to ensure long term affordability of the housing unit. In addition all sale proceeds are to be used to construct new affordable housing for low income families. 10. BUDGET ADDENDUM The following is a summary of the financing package for the HUD approved Tenant Ownership Program: 1. The first mortgage financing will be provided through local lenders who have indicated their willingness to participate in the program and the silent second mortgage will be provided by the ICHA. Applicants will be required to pay closing costs. Lenders willing to participate are asked to provide the following mortgage terms and conditions to purchasers: 2. A ten-year balloon mortgage with a fixed rate for ten years at 7.5% annual rate or less. 3. The first mortgage would be amortized over 30 years with a ten year balloon. The City's silent second mortgage will be based on the appraised value of the property minus the amount of the first mortgage. The second mortgage will require no payment for an initial 12-month period and will be interest free. 4. Provide an escrow account to collect property taxes and homeowners insurance. 5. Mortgage payments will not exceed 35% of the applicant's adjusted income. 5.5 At the end of the first year and at one year intervals thereafter; homeowners will be reevaluated by ICHA staff to determine if their ability to increase monthly payments has occurred. In the event homeowners quality to make an increase payment, the ICHA will require the additional amount to be paid and credited toward the silent second mortgage. 6. Provide an additional escrow account to collect payments from homeowner in the event it is determined by the ICHA staff that the homeowner is qualified to increase their payments. Homeowner's ability to increase payment swill be reviewed in one year intervals. Funds in the said escrow will be paid to the ICHA as the agreed upon intervals and credited towards second mortgage. 7. Closing costs not to exceed $500. (Appraisal fees will be paid by the ICHA). Attached is actual Financing Proposal sent to local financial institutions. All budget for the project will be designed on each applicants individual financial capabilities. Final approval of all budgets and sale agreements must be approved by the Iowa City City Council. FINANCING PROPOSAL Lenders willing to participate in TOP are asked to provide the following mortgage terms and conditions to purchasers: A 10-year balloon mortgage with a fixed rate for 10 years at 7.5% annual rate. First mortgages amortized over a time period not to exceed 30 years. Provide an escrow account to collect for property taxes and homeowners insurance. Provide an additional escrow account to collect payments from homeowner in the event it is determined by ICHA staff that the homeowner is qualified to increase their payments. Homeowners ability to increase payments will be reviewed at one year intervals. Funds in said escrow will be paid to the ICHA at agreed upon intervals and credited towards second mortgage. ,Closing costs not to exceed $500.00 (Appraisal fees will be paid by the ICHA). hisasst\finprop,doc TENANT TO OWNERSHIP PROGRAM QUICK FACTS The Tenant to Ownership Program (TOP) will sell approximately twenty single family houses owned by the Iowa City Housing Authority {ICHA) to selected low to very low income families. It is anticipated that within the first 12-month period, eight to ten applicants will be selected to purchase homes with an additional eight to ten applicants within a second 12-month period. The sale of these single-family homes will be on a fee simple basis with an initial "silent" second mortgage carried by the ICHA, Low to very low income families who are interested in TOP are in the process of submitting applications, These potential buyers are being screened by a committee of ICHA personnel and will be selected according to specific criteria, Eligibility criteria include the following: Families will be given preference who have lived in Johnson County at least one year prior to their TOP application, Families will be given a preference who have demonstrated economic self- sufficiency through one of the following: a satisfactory work history of more than one year; enrollment in family self-sufficiency program; completion of a job training program; or who meet an equivalent standard of economic self-sufficiency. Families must be income eligible by household size and within the 80% of median income level established by HUD but shall have a gross annual income of at least $16,000. Families currently living in public housing for at least 30 days shall have first priority, Families currently receiving Section 8 rental assistance for at least 30 days shall have second priority, Families who are waiting for assistance as recognized by the position on the waiting list of the ICHA shall have third priority. All other income eligible applicants must meet the selection criteria and will be required to execute a lease/purchase agreement to meet the statutory occupancy requirement before title is transferred, o Eligibility shall be limited to applicants who have been current in all their lease obligations for a period of six months prior to filing their TOP application. Selection will be limited to applicants who are capable of assuming the financial obligations of home ownership. Applications will be given preference which require the least second mortgage by the ICHA. Appropriate prepurchase counseling and training in regard to homeownership will be provided by the ICHA. Sale prices of individual homes will be determined by independent appraisals contracted by the ICHA. In the event of resale, the ICHA will reserve the right to review and approve said resale to ensure that the property will remain affordable to subsequent low to very low income purchasers. Buyers will execute a resale agreement at the time of closing with the ICHAo First mortgage financing of said properties shall be provided through local lenders who have indicated their willingness to participate in the program and silent second mortgages provided by the ICHA. (The total of the first and second mortgage may equal 100% of the purchase price/appraised value.) Applicants will be required to pay closing costs. Applicants selected by the City to participate in TOP will be referred to participating lenders for final approval for mortgage financing. Applicants will be required to pay approximately 28%--34% of their gross monthly income for principal, interest, taxes and insurance. First mortgage payments amounts will be based on this calculation with the exact amount agreed upon between the lender, ICHA and applicant. (Applicants other debt responsibilities will be considered in this calculation). .The City's silent second mortgage will be based on the appraised value of the property minus the amount of the first mortgage. This second mortgage will require no payment for an initial twelve month period and will always be interest free. At the end of the first year and at one year intervals thereafter; homeowners will be reevaluated by ICHA staff' to determine if their ability to increase monthly payments has occurred. In the event homeowners qualify to make an increased payment, the ICHA will require this additional amount to be paid and credited towards the silent second mortgage. Homeowners who qualify for additional payments shall make said payment along with their first mortgage payment. Said additional amount will be deposited in a separate escrow account at the lending institution holding the first mortgage and paid to the City at specified intervals. hisasst\facts.doc PART IV PROJECTS NOT RECOMMENDED FOR FY99 CDBG AND HOME FUNDING ECONOMIC DEVELOPMENT PROJECTS Micro-Enterprise Training: Small Business Dev. Center Micro-Enterprise Training: Institute for Social & Economic Dev. Request $ 20,700 p. 226 $ 30,000 p. 235 PUBLIC FACILITIES PROJECTS Parking Lot Rehabilitation: United Action for Youth Acquisition of a Building: Public Access Television Acquisition of a Building: Art-House $ 2,7OO p. 246 $150,000 p. 251 $200,000 p. 262 PUBLIC SERVICE PROJECTS Project Wheel: Mayors 'Youth Employment Program Homebuyer Counseling: Performance Measures After School Inclusion Program: Hoover Elementary School $ 7,500 p. 275 $ 5,0O0 p. 283 $ 5,74O p. 288 HOUSING PROJECTS Acquisition (Muscatine Public Housing Units): HACAP Tenant Based Rent Assistance: Iowa City IHA Senior Housing Construction Financing for Afford. Housing: Swenson and Associates $ 99,000 p. 295 $233,344 p. 303 $105,000 p. 316 PLANNINGSRESEARCH Employment Study: Evert Conner Rights and Resources Center $ 7,150 p. 324 TOTAL $866,134 r R~CE|VED CITY OF IOWA CITY FE9 02" 12/97 FY99 COMMUNITY DEVELOPMENT BLOCK GRAI~ t FUNDING REQUEST FOR NON-HOUSING PROJEC'.-S P.:C Name of Project: 2a. b. Self-Sufficiency Through c. Self-Employment Amount of CDBG Funds Requested $ 20,700 Loan $ Grant $ 20,700 Type of Loan: (check applicable line) Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Nameand Address of Applican~Organizaton Fhe University of Iowa Small Business Development ']enter & John Pappajohn Entrepreneurial Center S160 Pappajohn Business Administration Building Towa City, IA 52242-1000 Amount 4. Contact Person and Phone Number Mr. Clare Fairfield 335-0992 Mr. Paul Heath 335-3742 Location ofProposed~ect: mhe University of Iowa 08 John Pappajohn Business Administration Building ~owa City, IA 52242-1000 Bdef summary of the proposed project: Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs Public Facility Needs Public Service Needs X Economic Development Needs The Small Business Development Center and the John Pappajohn Entrepreneurial Center (the Centers) shall provide two nine-week business training programs for eligible low and moderate income persons residing in *.he City of Iowa City to encourage self-sufficiency through self-employment training and ongoing technical assistance. The programs will be held in the Fall of 1998 and the Spring of 1999. The Centers will use the FirstStep training materials for the course. The FirstStep curriculum has evolved from the FastTrac Program which is a nationwide entrepreneur educational program started by the Kauffman Foundation. The University of Iowa has exclusive fights to provide this entrepreneurial training in Iowa. FirstStep was developed to help low income persons and those on welfare obtain self-sufficiency through self-employment. No costs shall be assessed to program participants. The instruction will take place at The University of Iowa Business College by a certified FastTrac I instructor. Additional educational opportunities will be provided by guest speakers, including CPA's, attorneys, bankers, and current business owners during the course of the training. On going mentoring and counseling at no charge will be offered by the SBDC for course participants in all areas of business development after the training program is completed. A written report will be made at the conclusion of the training program to summarize the immediate results of the course, with a follow-up written summary at six (6) months to report the status of the participants at that point. Such reports shall also contain information on the participants, including ethnic origin, income level and number of female heads of household. A final written report will be submitted twelve (12) months after completion of the training program to summarize the project's satisfaction of the performance goals set forth for this project and to report the status of business starts/expansions and the on-going technical assistance being provided to course graduates. 326 Why is this project needed7 How does the project address the priorities,. strategies and go,ds of CITY STEPS (Include references to CITY STEPS objectives end priorities.) See attached. go As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated}. Second, please discuss how these outcome data will be met by the proposed project. The major objective of the project is to assist low and moderate income individuals to start a business. A secondary objective of the project is to help those individuals who should not start a business recognize this personal limitation and move forward with other employment or educational opportunities. The following measurements will be used to evaluate the outcome of the program: Numbcr of program participants; and Number of participants completing the program; Number of participants who seek funding for a start-up business or expansion; Number of participants who start a business within twelve months of completing the program; Number of participants who do not start a business but will be challenged to obtain employment and/or seek further education. The goal of the program is to have 70% of the participants complete the program, 40% of those completing the program to seek funding for a business venture, and at least 30% of those completing the program to start a business within twelve months subsequent to their completion of the program. Why is this project needed. How does the project address the priorities, strategies and goals of CITY STEPS. Iowa City faces employment challenges which are common to many relatively small cities which are dominated by a large university. The reasons for this situation are many and include such factors as: · A constant supply of highly trained and educated individuals who have a desire to remain in the city in which they received their education and training; · A constant supply of part-time, relatively inexpensive employees in the form of college and graduate students; and · A relatively low turnover rate within university and university related positions. The result of such a situation is a large surplus of individuals with advanced degrees who are significantly underemployed whose willingness to remain underemployed so as to remain in Iowa City creates a notable lack of job opportunities for those with less training and education. Such an environment makes it significantly more difficult for low and moderate income level individuals to obtain suitable employment. The John Pappajohn Entrepreneurial Center and the Small Business Development Center at The University of Iowa are dedicated to the creation and fostering of small businesses. As part of the entrepreneurial programming being offered by the University, the FirstStep training program is being offered. This program is designed to help the aspiring entrepreneur to prepare a feasibility study for the creation of a business. The process of opportunity assessment is emphasized with the goal being to assist the individual in making the distinction between an idea and a commercially viable opportunity and in making the determination as to whether the individual should in fact be an entrepreneur. The ultimate goal of the program is to assist the individual in completing a feasibility study which will be used as her or his blueprint for launching an entrepreneurial venture. The program will provide business mining, information about raising capital and accessing the capital markets, opportunity assessment assistance, and start-up assistance. The University of Iowa program will be of additional benefit as, subsequent to the termination of the FirstStep Program, the participant will be able to continue to call upon the services of the Small Business Development Center on a no-cost basis. This continuity of service will be of great value. Furthermore, the participants will be exposed to other programs and services which are available through the John Pappajohn Entrepreneurial Center. Relation to City STEPS Entrepreneurial training and technical assistance included in the City STEPS Consolidated Plan under "Need for Economic Development" is a designated high priority and included continued support of agencies that provide entrepreneurial development assistance to low and moderate income individuals. 10. Ust goal(s) of this project. In addition, please Indicate the best you can the number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number between 81 - 100% median income Number over 100% median income TOTAL 20 persons or households persons or households persons or households persons or households persons or households Persons or Households Those over 100% of mediam income will be required to pay for the textbook. 11. General Description of Activities: Ust major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). See attached. 11. General Description of Activities: Major Activities of the Project Two training programs will be held during FY1999-one during the Fall semester and the other during the Spring semester at The University of Iowa. Exact dates have not been set yet but the training will take place at The University of Iowa in the John Pappajohn Business Administration Building. Each program will consist of a nine-week course that meets once a week for 3-1/2 hours. Each class session will consist of an hour lecture, a networking session, a guest speaker from the local business community, and a workshop where the participants will break into small groups (five to ten people) and with the help of a business eouuselor work on their individual business feasibility plan (An outline of the nine-week course is listed below). An initial informational meeting to explain the program, qualify participants and to kick off the business training program will be held prior to the start of class. Prior to this meeting potential participants will be identified. Course Outline Session One Orientation Explain what a business is and how it operates within the private enterprise system. Explain how to study business and why. Session Two Concept Development Define the business concept. Compare the advantages and disadvantages of small business. Identify and explain the four basic legal forms of business ownership. Session Three Feasibility Plan Define and explain the components of the feasibility plan. Learn the process of writing to your reader. Session Four Market Information Distinguish between primary and secondary data for marketing research and identify the strengths and limitations of each. Explain the concept of a target market. Identify sources of market information. Explain the role of the customer in business. Session Five Market Penetration Explain the marketing concept, including the functions of marketing. Define market penetration and discuss various methods. Identify the types of competition that can exist in a private-enterprise system. Explain how products are identified. Continue to explain the role of the customer in business. Session Six Marketing and Pricing Identify valuable distribution channels. Define and discuss differences between advertising, public relations and promotion. Discuss how prices are set in the marketplace. Show how break-even analysis can be used in pricing strategy. Describe how price-quality relationships and psychological pricing impact a eonsumer's perception of price. Session Seven Financial Documents Define "profit." Explain the role of budgets in business. Explain the role of cash in the business. Identify the various fiduciary responsibilities of the small-business owner. Compare income, sales, employee and excise taxes. Session Eight Financials II Explain the function of the income statement, balance sheet and cash-flow statements and identify the major components of each. Identify profit centers. Explain the role of cash in the business. Session Nine Financing Your Business Explain how a business uses funds. Identify the likely sources of short- and long-term funds. Compare and contrast debt and equity. Reinforce the role of cash in the business. Throughout the training participants will be encouraged to meet one-on-one with their FirstStep business counselors and/or counselors from the Small Business Development Center outside the formal classroom setting. This counseling will continue to be available to participants even aRer the end of the formal training program. - At the conclusion of the training a graduation ceremony will be heldfor those that successfully complete the training. Financin~ The Centers work closely with the Iowa Department of Economic Development and the local banking community. This relationship will help the Centers to facilitate financing for the participants. Potential sources of funding include the Self-Employment Loan Program (SELP), the Targeted Small Business Financial Assistance Program (TSBFAP) and Commercial loans. The $ELP offers loans to low income persons for the purpose of establishing or expanding small business ventures. SELP loans shall not exceed $10,000 to any single applicant. The TSBFAP provides loans or grants to Iowa business that are at least 5 I% owned and actively managed by minorities and/or women. The business must be certified as a "l'argeted Small Business" by the State of Iowa before applying for or receiving funds under this program. Instructors The instructors for the class will be certified to teach FastTrac by the Center for Entrepreneurial Leadership which manages this nationwide program for the Kauffman Foundation in Kansas City, MO. FastTrac programs are tested, comprehensive and educationally based programs that equip entrepreneurs with the necessary skills to develop, launch and operate successful business. Initially, the Premier FastTrac program was developed to help the inner city residents of Los Angeles back in 1986. The Centers The Small Business Development Center and the John Pappajohn Entrepreneurial Center are part of The University of Iowa. The Centers are subject to State and Federal audits. Therefore we maintain sound financial records and are aware of Federal, State, and local requirements. The Small Business Development Center is part of a state-wide and nation-wide economic development program that assists people interested in starting a business, expanding an existing business or saving an existing business through one-on-one counseling and educational programs. The University of Iowa SBDC has been located in the College of Business Administration since 1982. The Center sees over 600 clients per year. It is funded by the Small Business Administration, the College of Business Administration and the State of Iowa. The John Pappajohn Entrepreneurial Center (JPEC) was started with a gift by John Pappajohn, a successful venture capitalist and graduate of the University. The goal of the JPEC is to become the leading institution and role model in the upper Midwest for the advancement of successful entrepreneurial endeavors. 12. If funds are not awarded, will the project/program continue? Yes No X 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes No X 14. Ust the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, matedHal and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any project over $300,000 and other items listed under Budget Considerations in ti~e Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. EXPENSE CATEGORY CDBG FUNDS {e.g. salaries. acquisition, rehab) personnel $ 13,100 books & supplies 6,000 BUDGET BREAKDOWN OTHER LIST SOURCE OF OTHER FUNDS FUNDS Please place an X in box that applies. Type Status In- Cash Antic. Comm. Kind marketing 250 printing 250 other 250 The University if waiving all incirect charges for this proposal. TOTALS $ 20,700 $ 15. List other groupsor organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). The SBDC will call on the local business community to present to 'the class during the nine week course. Each 3½ hour training session will include a 45 minute presentation from an outside business person/consultant. Businesses that have shown a willingness to participate'at FirstStep training include: Clifton Gunderson, Hills Bank, Iowa State Bank, Profiles Corporation, The Iowa City Public Library, Vernon Marketing, Inc., Small Business Administration, Prospect Management Associates, Meardon, Sueppel, Downer & Hayes, PLC, Thomas Gilman, as well as several others. Have you received CDBG funding in the past? Yes X No {If Yes, what year(s) did you receive the funding, state the dollar amount received each year, anci how much of each award was a grant, conditional loan and/or repayable loan?) If former projects are underway please indicate how much funding is left to be spent. - $20,000 grant - We received funds for State Fiscal Year 1998 - Approximately ½ of the funds are drawn down and the Spring class is starting 2/11/98. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprof'~, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. The Small Business Development Center and the John Pappajohn Entrepreneurial Center are both constantly involved with individuals and businesses from all income levels. A result of this constant eontaet is a very real understanding of the issues and challenges facing low and moderate income individuals wishing to launch or expand a business venture. In addition, our Centers have almost daily contact with area bankers, accountants, small business persons and individuals with an interest in small business. Such contact keeps our Centers apprised of the conditions currently facing the small business person. All participants who complete the program will complete a detailed evaluation of the program and be given the opportunity to provide suggestions for improving or expanding the program. The participants will also review and comment upon the quality of the program materials and the program instructor. Each graduate of the program will be tracked over time for the purposes of seeing how their business develops and grows. This information will be used nationwide to evaluate the effectiveness of the FastTrac I Program. Both the Small Business Development Center and the John Pappajohn Entrepreneurial Center are units of The University of Iowa and, by definition, are thereby non-profit organizations. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1998, TO: cdog\fndrqfrm.sn City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 319-356-5230 1. Name of Project: Iowa City Serf- Employment and Microenterprise Development Program CITY OF IOWA CITY FY98 COMMUNITY DEVELOPMENT BLOCK GRAI~ T FUNDING REQUEST FOR NON-HOUSING PROJECTS P,C.D. r')EPAr~TMEI~T 2 a. Amount of CDBG Funds Requested $30,000 b. Loan $ 0 Grant $30 000 c. Type of Loan (check applicable line): Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) 3, Name and Address of Applicant/Organization 4. Contact Person and Phone Number The Institute for Social and Economic Development 1901 Broadway, Suite 313 Iowa City, Iowa 52240 Location of Proposed Project: 1901 Broadway, Suite 313 Iowa City, Iowa 52240 7. Brief Summary of the proposed project: Jason Friedman, Director of Economic Development, (319) 338-2331 6. Check CITY STEPS Objective(s) met: ~ Affordable Housing Needs Homeless Needs Public Facility/Service Needs X Economic Development Needs Microenterprise development provides a unique strategy for combating poverty. It provides technical assistance and small amounts of credit to support the development of small businesses (five or fewer employees). It capitalizes on the unique skills and ideas of the aspiring entrepreneurs and builds a supportive environment that conveys the message that people can improve their lives through initiative and hard work. The Institute for Social and Economic Development (ISED) is a national leader in providing microenterprise as an anti-poverty strategy. ISED has provided formal training, individual business counseling, access to credit, and follow-up assistance to Iowa small business owners for ten years. During that time, ISED has received national attention for working with low- and very low-income persons, including welfare recipients, to become successful business owners. ISED has assisted nearly 1,000 businesses to start, expand, or strengthen operations. These businesses have accessed more than $5.3 million in business financing, and they have employed more than 1,600 people. With ISED's assistance, these businesses have a survival rate of nearly 70%. Iowa City residents have benefited from ISED training and assistance for the last four years under the Community Development Block Grant Program. During that time, ISED has assisted a total of 27 clients to start or expand 24 businesses. These businesses have accessed more than $220,000 in business financing. They have created nine new jobs (and now employ 42 people in all, including the owners). Finally, these businesses have exceeded ISED's high statewide survival rate: 19 of these businesses (79%) are still operating (see Appendix B for a list oflSED clients in Iowa City). In this applichtion, ISED proposes is to provide microenterprise development services within Iowa City to low- and moderate-income residents. ISED will provide two formal 13-week business training workshops in Iowa City, and will provide individual counseling and follow-u assistance. The program assists our clients in assessing their business ideas, taking inventory of their personal readiness and skills to operate a business, developing a complete business and marketing plan, and securing business financing. ISED requests $30,000 in CDBG funding for this project. ISED will leverage financial and human resources for this project, including an in-kind financial contribution of $15,215 and the use of a VISTA volunteer who will provide direct services to Iowa City clients. Our measurable objectives for this project are to assist 35 clients in completing the business training program, to provide individual counseling and follow- up assistance to 20 CDBG clients from previous years, and to start, expand, or strengthen 7 businesses. 8. Why is this project needed? How does the project address the priorities, strategies, and goals of CITY STEPS (include references to CITY STEPS objectives and priorities). The proposed program directly addresses several of the priorities and goals of the Iowa City CITY STEPS (from City Steps Consolidated Plan, April 1995): (1) "Micro-Business" is listed as a high priority in the U.S. Department of Housing and Urban Development's Listing of Priorities Needs/Economic Development Needs (Table IV.l, page 76); ISED's program directly leads to the creation, expansion, and continued operation of micro-businesses in Iowa City. (2) Under the "Employment Support Services" one of the short-term objectives is to "continue to support agencies that provide microenterprise/entrepreneurial development." (page 95);ISED provides direct microenterprise development services to entrepreneurs and aspiring business owners in Iowa City. (3) Under "Economic Development Needs" it states that the "emphasis in HUD programs is to help families move toward self-sufficiency" (page 93). ISED's primary goal in helping develop small businesses is to assist low- and moderate-income individuals in developing businesses that will attain and/or sustain a self-sufficiency level income. For this reason, microenterprise and ISED's program have been a successful welfare-to-work strategy for many Iowans. In addition to directly addressing and meeting identified community needs for economic development, ISED provides valuable services to a segment of the population that has not been adequately served by conventional and existing economic development or small business development programs. ISED provides these clients with the skills, knowledge, and opportunities to successfully operate local businesses; generate a self-sufficiency level of income; and contribute to Iowa City's economy through spin-off benefits such as: increased tax revenues, use of local services and goods, and creation of employment oppommities. Additional information about the need for this project is included in Appendix A. 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. ISED is operates one of the most evaluated microenterprise programs in the United States. ISED has participated as a study subject in numerous large scale, complex, third-party evaluations (i.e., the Aspen Institute's Self-Employment Learning Project), and developed a sophisticated Management Information System (MIS) which enables us to track our clients and to evaluate program success and outcomes. Our MIS allows us to track program outcomes by measuring client outcomes, business outcomes, and financial outcomes: · Client outcomes include: total client enrollments; total clients completing the program; total clients completing business plans; total clients starting/expanding/strengthening businesses; and total clients that remain in business. · Business outcomes include: total business starts, expansions, or strengthens; net gain in employment; business profitability; and business survival. · Financial outcomes include total loan value; number of loans; loan sources; and loan repayment/default. In addition, we have recently developed a post-business start telephone survey that will allow us to track our clients and determine the extent to which their business ownership meets their expectations for employment and self-sufficiency. Based upon our substantial experience in providing microenterprise services in Iowa City, we have determined that can achieve 35 client enrollments and 7 business starts, expansions, or strengthens through the proposed project. In addition, we have 19 operating businesses, and numerous former clients that may require individual assistance throughout the year with business operation, growth, and development. 10. List goal(s) of the project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (Please see attached income guidelines for Iowa City). Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number between 81% - 100% median income Number over 100% median income TOTAL 15 10 10 0 0 35 persons or households persons or households persons or households persons or households persons or households Persons or Households National Objective: ISED's Iowa City microenterprise program meets the national objective of benefiting low- and moderate-income individuals. It does this by assisting them in starting, stabilizing, and expanding businesses, thereby creating jobs for themselves and others. In addition, ISED will aid in the prevention of slum and blight by expanding our work with low-income individuals to encourage small business growth and economic independence through entrepreneurship. Program Goals and Objectives: The overall goals of the microenterprise program are to: (1) enable low- and moderate-income residents of Iowa City to become economically independent through self-employment; (2) stimulate economic development activities that create jobs and promote a healthy economy; and (3) to provide individual counseling and follow-up assistance to former CDBG clients and low- to moderate-income residents of Iowa City to enhance businesses survival, continued operation, and growth. The following measurable objectives will assist in evaluating actual results of the microenterprise program. · 35 will complete the training/technical assistance sessions. 7 of the new clients will prepare full business plans and start or expand businesses. · 20 former clients/businesses (previous Iowa City CDBG clients)will receive individual counseling. 11. General Description of Activities: List major activities of the project (how do these activities address you goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). A. Detailed information regarding elements and time schedule For the proposed project, ISED will provide microenterprise development services to low- and moderate-income residents of Iowa City. These services will include two formal, 13-week business training workshops, and individual technical assistance and follow-up assistance. ISED will provide training to program participants that will enable them to turn a business idea into a solid business plan, obtain business financing, and then provide them with a solid base for business operation and growth. ISED's proven microenterprise development curriculum consists of four segments: (1) orientation and assessment; (2) formal business training workshop; (3) access to business financing; and (4) individual counseling and follow-up assistance. These components are described in the following paragraphs. 1) Orientation and ~lssessment. ISED provides an orientation which introduces clients to ISED and the program. This session helps clients understand how the program works; present and discuss their business idea, and understand the advantages, disadvantages, risks, and rewards of operating a business. The orientation is followed by an assessment, during which the business trainer and client jointly determine the client's interest and ability to undertake the program. They will assess: Business Feasibility: including analyzing the business idea (financing needed and the type and amount of training needed); the entrepreneurial readiness of the client; and the "fit" of the participant's skills with the particular business. (Continued in A!mendix ~, #11). 12. If funds are not awarded, will the project/program continue? Yes ~ No X Without CDBG funding, ISED would be restricted to serving only welfare recipients and a very limited number of low-income individuals in Iowa City. 13. If the funds are awarded, will the project/program continue after the CDBG funds end? Yes No X ISED has served residents of Eastern Iowa, inc[ucling Iowa City Residents for ten years. ISED continues to seek Jlbderal, state, and local funding sources to support our microenterprise development activities. The continuation of our services after the end of the CDBG funds is dependent upon the continued acquisition of other funds. 14. List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operation funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. Please Note: The Housing and Community Development Commission may request a copy of your overall agency budget. Please place an X in box that applies Ty =e Status Expense Category CDBG Other List Source of In-Kind Cash Antic. Comm Funds Funds Funds Personnel - Salaries $16,091 $8,160 *S¢¢ question ]$ X X Personnel - Fringe $4,019 $2,039 below. X X Travel $500 $254 X X Supplies $1,172 $594 X X Communication $3,020 $1,532 X X Occupancy $1,891 $959 X X Other $1,669 $846 X X Administration $1,638 $831 X X BUDGET BREAKDOWN Totals $30,000 $15,215 15. List other groups or organizations that were asked to contribute to this project and the status of those funds (include anticipated dates of funding awards or decisions) ISED continues to seek external funding for its microenterprise development activities in Iowa City and throughout the State. For the last four years ISED has operated a CDBG project in Iowa City, and has subsidized the cost of the program through in-kind financial contributions. The above budget reflects the actual program cost for the staff and administrative time required to serve 35 enrolled clients, 7 businesses for 1998-99 clients, and 20 previous CDBG businesses/clients. The funding for this in-kind contribution is leveraged from several sources that fund ISED microenterprise development activities within Iowa. Iowa receives federal, state, local, and private contributions that are targeted to specific populations. For instance, ISED can leverage funding that enable us to serve specific target client populations (i.e. welfare recipients or individuals with disabilities) if members of that target group enroll in the program (i.e. welfare recipients). This enables us to cover the individual couseling and cost of serving that specific client. In addition, ISED does has limited funding for general low- and moderate- income clients, that will be leveraged to support the proposed project at the above funding levels. 16. Have you received CDBG funding in the past? Yes X . No _. (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how ~uch of each award was a grant, conditional service loan and/or repayable loan?) If former projects are underway or not yet completed please indicate how much funding is left to be spent. 7/1/94 - 6/30/95 7/1/95 - 6/30/96 7/1/96 - 6/30/97 7/1/97 - 6/30/98 $17,250 grant $26,560 grant $28,000 grant $20,000 grant (As of 12/31/97, there is $8,563 remaining in CDBG funding for the 1997- 1998 program. We anticipate that this funding will be fully expended prior to the end of the project period.) 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. Input from the individuals and communities we aim to serve are important to the ongoing evaluation, growth, and evolution of our microenterprise development activities within Iowa City. Therefore, all ISED clients who complete our formal business training program are asked to complete a workshop training evaluation form. This information provides feedback regarding the program and is used to modify the program and improve the quality of the training. In addition, ISED actively solicits input into our activities, programs, and plans from members of the community. ISED does this through Business Advisory Councils in each of the regions in which we operate. Volunteers who serve on these committees are representatives of the community. They include ISED clients, bankers, small business people, social service agency staff, and other interested citizens. The advisory committees provide input and advice regarding the microenterprise program (a list of ISED's Business Advisory Council for Iowa City is enclosed as Appendix C). As a statewide nonprofit organization, ISED's Board of Directors is responsible for shaping the organizational vision and goals, adopting organizational policies and procedures, and assuring the effective and efficient operation of its programs. The board does not approve or support individual grant applications directly, but instead delegates this responsibility to the President, who then approves programs, applications, and contracts. The transmittal letter from the President, Dr. John F. Else, is evidence of the Board's support of the submission of this application to the City of Iowa City. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1997, TO: City of Iowa City Dept. of Planning and Community Development 410 E. Washington Street Iowa City, IA 52240 ATTACHMENT A: ADDITIONAL INFORMATION ABOUT THE PROJECT (Question 8 Continued) The Need for the Proposed Project Conventional employment is not appropriate for everyone. It is estimated that 5% of the population is entrepreneurial. These individuals are prime candidates for self-employment and business ownership. A desire to "be one's own boss" leads thousands of individuals in Iowa to open their own businesses each year. Unfortunately, without adequate planning, capital, and business knowledge, this frequently leads to failure and business closures. Small business development services arc offered with the goal of helping individuals to successfully start, expand, and operate businesses. Conventional business development organizations provide a wide variety of services to the potential business owner and entrepreneur. These organizations have successfully shown the importance of assistance and counseling in achieving business success. In order to produce higher results, business development organizations have typically targeted a segment of the population that brings significant business knowledge and experience, and that needs only small amounts of assistance. These business owners start businesses that create sizable amounts of new employment, that require large amounts of capital, or that will generate substantial revenue. This leaves an important section of the population without adequate assistance fulfilling their entrepreneurial dreams--low income persons. The majority of low-income business owners face obstacles and barriers to business ownership that include · limited business exposure and lack of business knowledge. · limited financial resources and inability to access business f'mancing. · personal barriers to success, including limited self-confidence and self-esteem. · limited personal resources to overcome barriers and meet future challenges. In addition, many low-income individuals need intensive, individualized, and long-term counseling and assistance that will help them to stay in business, once they have adequate completed planning and accessed business financing. This long-term assistance also serves an important function by providing them with a support network and combats the isolation that faces the majority of very small business owners. Microenterprise is a unique, proven strategy that helps low- and moderate-income individuals achieve self- sufficiency through business ownership. It differs from conventional business development programs in several important ways: 1. Serves very small businesses. Microenterprises are very small--fewer than five employees and less than $25,000 in capital. Conventional business development targets significantly larger small businesses--those that employ more people, need more financing, and have higher revenues. The challenges of operating very small businesses are different than those of these larger operations. Therefore, they need specialized attention. 2. Serves clients with little or no business exposure. Conventional business development assumes that clients have had business exposure, education or training and have basic business skills. The majority of low-income clients have limited or no business exposure and lack this basic knowledge. They need intensive, long-term assistance to succeed. 3. Helps clients with limited financial resources access financing. Low-income people typically have limited financial resources to secure business financing. In addition, the amounts of capital needed are too small to attract commercial financing. ISED overcomes this with linkages with banks that have agreed to fund microenterprises. ISED has also established a loan guarantee program that helps these clients access commercial or government financing. Works with clients with limited personal resources. Other programs focus solely on business needs of the clients. Many low-income clients, however, face additional barriers. They also often lack the self- confidence or self-esteem to overcome these barriers and deal with future business challenges. ISED's program incorporates confidence and esteem-building to better prepare these clients for the challenges they will face. Meets clients' needs for long term assistance. Getting a business opened is just the first step to success. Many businesses, especially those owned by inexperienced individuals, fail within the first year. ISED provides a nurturing, supportive environment and long-term follow-up assistance which provides clients with necessary business knowledge, management skills, and the self-confidence and self-esteem needed to succeed. As evidence, ISED clients have a 70% success rate. Need for Ongoing Individual Counseling 1. New Entrepreneurs. Business ownership represents a major life change for first-time entrepreneurs. A significant number oflSED clients enroll in the formal business training workshops to investigate business ownership as a future economic option. After completing the class these clients may decided that business ownership is not appropriate at the current stage of their life. Reasons for this decision include: the need to save money to start the business; the need for additional education in the field in which they want to work; or a temporary reluctance to leave the familiarity of full-time employment. ISED has noticed throughout the ten years that we have operated our microenterprise program in Iowa, that many times these clients will return for individual counseling at a later date, when they have overcome immediate barriers and obstacles to self-employment and are ready to proceed with their business. With the requested funding from the CDBG program, we will be able to provide this follow-up assistance to clients that enrolled in previous CDBG project years and are now interested in pursuing business ownership. 2. Operating Businesses. Follow-up and individual counseling are integral to business survival and success for our clients, even after the year during which the clients participated in a CDBG-sponsored program. This is due to a variety of factors, such as: Owners of microbusinesses frequently feel isolated and alone after the start-up or expansion of their business. The follow-up counseling provides a support network for these individuals. · Owners may encounter new challenges or barriers that they had not anticipated. The counseling can bring them additional resources to ensure that they successfully meet these challenges (i.e. marketing, accounting, or human resource expertise). · Business success may lead to a need for growth and expansion. ISED can provide these owners with access to expansion financing, and other necessary services. ISED works.with these former clients and operating businesses to meet these needs and to continue to support them in their self-employment dreams. (Question 11 Continued) · Personal Readiness: including assessing client's interest, energy, and enthusiasm for self-employment; personal financial management skills; credit potential; self-esteem and self-confidence levels; and readiness to start a business. At the conclusion of this process each client meets individually with the trainer to determine whether microenterprise is viable for the client and whether it is an appropriate time in his or her life to take this step. If it is appropriate, clients continue with the next components. 2) Business Plan Develot~men~ The training provides clients with basic business skills and management knowledge and prepares them to overcome current burdens and meet future challenges. In addition, long-term business survivorship is emphasized by enhancing skills in financial management, marketing, business problem- solving and decision-making. ISED's formal business training workshops focus on preparing a business plan. Clients (with input and assistance from the trainer) will: (1) research the viability and profitability of their idea; (2) conduct market research; (3) develop a marketing plan; (4) analyze pricing and financial feasibility; (5) develop a financial plan; (6) develop a business structure; and (7) identify financial needs. $) Access to Business Financing. ISED continues to work individually with clients that require business financing. ISED staff assists them to finalize business plans, develop loan applications, and submit them to funding sources that are committed to microenterprise development. The current sources of financing for ISED clients are: (1) Commercial banks (through ISED-formed linkages and set-aside pools for microenterprise); (2) Iowa Department of Economic Development--either the Self- Employment Loan Program or the Targeted Small Business Financial Assistance Program; and (3) ISED's Loan Guarantee Fund--providing partial loan guarantees to commercial banks on behalf of the client. 4) Individual Counselintl and Assistance after Business Start-ul~/Ex!~ansion. ISED's business consultant will provide individual counseling and on-going technical assistance to clients following business start-up or expansion. ISED provides these services for a minimum of one year, or the life of the business loan (whichever is greater). This assistance entails meeting with business owners to help them explore marketing options, solve specific problems, or helping them further develop their business knowledge and problem solving skills. B. Steps taken to assure that this project is financially feasible and meets Federal State, and local codes. ISED ensures that its programs and activities meet Federal, State, and local codes, and that each project is financially feasible by using a contract compliance system that contains numerous checks and balances. This system includes tracking the restrictions, requirements, and codes for each funding source in a matrix that contains the staff member responsible for completing the task, the deadline for the requirement, and the current status of the task. The contract compliance documents are reviewed in monthly management team meetings, and questions, issues, or concerns would be immediately discussed with the project funder, applicable agencies, and our legal counsel, if needed. To ensure that our projects remain financially feasible, we conduct both interim and final in-house assessments of our programs. At this time, we review the objectives and goals of each project, along with the amount of time that our staff puts into each section of the project, and other project costs. Based upon this assessment, we revise project budgets for future programs, as needed. C. Personnel involved in carrying out the project and related experience with program and project implementation Project Administrator. Dr. John F. Else, ISED's President and founder, will oversee the project administratively and assure that its objectives are achieved. Dr. Else has worked extensively in small enterprise development in the U.S. and Africa. He was one of 87 U.S. citizens (250 persons world-wide) invited by the World Bank and USAID to participate in the first World Conference on Microenterprise in 1987. He was a founding member of the Association for Enterprise Opportunity (AEO), the national association for microenterprise agencies, and served on its Board of Directors for two years. On five occasions, he has been invited to testify before Congressional Committees regarding microenterprise legislation. Project Director. Jason Friedman, ISED's Director of Economic Development, will serve as Project Director and will be responsible for the overall implementation and management of the program. He will supervise ISED program staff, serve as the primary liaison with the City, assure that the program is meeting its objectives, and engage in problem solving as issues arise. He has directed the previous three Iowa City CDBG projects successfully, and under his leadership the microenterprise development activities of ISED have greatly expanded. During 1997, ISED assisted 44% more businesses to start, expand, or strengthen than previous years. Mr. Friedman oversees all the activities of the division, including supervising the 27 business trainers and three administrative staff members. As a member of the management team, he plays a central role in ISED's administrative, and financial management decisions. He also serves on the Association for Enterprise Oppormnity's Board of Directors of (1997-1999). Prior to joining ISED in 1995, Mr. Friedman spent seven years with the New York State Department of Economic Development assisting in the development of the state's economic development strategy and designing programs involving over $500 million in public resources in the areas of regional and local economic development, minority and women-owned business development, business financing, enterprise zones, and manufacturing networks. He holds a Bachelor of Science Degree from the State University of New York at Albany. Business Trainer. Tim Evans, ISED Small Business Consultant, will provide direct services to the Iowa City clients and will directly supervise the Assistant Small Business Trainer during this project. Mr. Evans has more than seven years of broad-based experience in business, planning, and working with business owners and low-income clients. Mr. Evans has recently joined ISED and previously had owned his own small business consulting organization in Cedar Rapids. He has a Master's Degree in Business Administration (MBA) from the University of Iowa with concentrations in Entrepreneurship and Law. Other Staff. In addition to the above-described key project staff, ISED has an administrative and project staff that have extensive experience in operating microenterprise development programs, managing the budget, fulfilling reporting requirements, and maintaining the management information system. D. Amount of Volunteer and Agency Staff Time needed to carry out the project This project will require approximately 67% FTE of direct ISED staff time. This includes the following activities: project management; project oversight; report preparation, vignettes preparation; budget administration; financial management; management information system operation and tracking; and direct client services. 1. Jason Friedman, Director of Economic Development 4.1% FTE 2. Joan Hills, Associate Director 4.1% FTE 3. Tim Evans, Small Business Consultant 28.6% FTE 4. Management Information Specialist 8.3% FTE 5. Finance/Accounting 5.0% FTE 6. Secretarial 15.9% FTE 7. ISED's P~resident 0.8% FTE In addition, ISED will provide a volunteer through the Volunteers in Service To America (VISTA) Program. This volunteer will contribute 60% of his/her time to the project. This volunteer will: provide direct service to clients, organize Iowa City classes (i.e., advertising, enrollments, and preliminary inquiries); provide follow-up and individual counseling; and communicate with the Business Advisory Council for the Iowa City/Cedar Rapids office. Approximately 60% of this volunteer's time will be spent on activities related to this project. Assistant Business Consultant (to be hired) 60% FTE (Volunteer) Appendix B: Directory of Businesses Started by Iowa City Residents Through the CDBG Program July 1994 through February 1998 Big Daddy's Clothing Store Tremer Johnson Office Alternatives Lucena Kazinka Brand New Beginning Miriam Knight Pawsitively Pets Lynelle Mellccker Christians Cecilia Trejo Ruby & Rada Landscaping Chris Doherty Continuance Care Biofeedback Carralee Sueppel Saturday Night Nancy Askew Han's Cafe Michael Duong Senada's Senada Daberic Henry Beirens Artist Henry Beirens Story Time Angie Mishler Juraco Gifts & Balloons Kim Juraco Torus Precision Optics James Mulherin Mighty Kids Gym Annette Rashed Traveling Music Matthew Marquardt MMM Mary McMurrer Wilson Lawn Care Gary Wilson No Gain No Pain Fitness Laura Luxenburg Appendix C: Iowa City Business Advisory Council Claire Black-Hanson Iowa City Telecommunications Corp. Ed Flaherty First National Bank Dave Jacoby JTPA Brian Loring Neighborhood Centers of Johnson County Mary McMurrer MMM Designs Salome Raheim University of Iowa School of Social Work David Schoon Economic Development Department Tamra Bokal Iowa State Bank Gordon Hinz Hills Bank & Trust Company Ron Kramer Insurance Associates Teresa McLaughlin United Way of Johnson County Veto Nelson McGladery & Pullen Micheal Richards Candleworks CITY OF IOWA CITY FY99 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS FEB 03 12/97' P.C.D. DEPARTMENT 1. Name ofPr~ect: 2a. b. Youth Center Parking Lot c. Resurface and Redesign Amount of CDBG Funds Requested $_2,700 Loan $ 500 Grant $_2,200 Type o~ Loan: (check applicable line) Principal and interest lamortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) 3. Name and Address of Applicant/Organization United Action for Youth ~10 Iowa Avenue ,owa City, Iowa 52240 Amount · X $500 Contact Person and Phone Number Jim Swaim: 338-7518 Location of Proposed Project: 6. 410 Iowa Avenue Iowa City, Iowa Brief summary of the proposed project: Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs X Public Facility Needs Public Service Needs Economic Development Needs This project will redesign the parking lot for the Youth Center and allow it to be re-surfaced. ~t will also repair a growing area which has deteriorated since flood damage from 1993. The re-design /ill widen the lot by 12 inches, allowing parking to be uniform, perpendicular parking for the entire lot _nd allow us to move the handicapped spot to a location directly in front of the main entrance to the Youth Center 8. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include references to CITY STEPS objectives and priorities.) When the Youth Center was first re-modeled, the zoning requirements for parking were met by a unique parking design, in which small cars parked a certain way, the handicapped spot put at the bottom of the lot, and large cars at the top. This was because the lot was 12 inches too narrow to just park cars perpendicularly from the top to the bottom. Since acquiring the property at 422, we have the opportunity to expand the lot width by 12 inches, and park in a uniform manner from top to bottom. When the floods occurred in 1993, we sustained small damage to a section of the lot. We made a temporary repair that did not re-surface the damaged section. It has gotten progressively worse over the past few years, particularly last year. It needs to be re-surfaced. In talking with contractors about that need, they have indicated that it is almost as much to do one section of the lot as to resurface the entire lot. This project addresses the CITY STEPS goals to support a youth center which provides before and after school activities. This is identified on pages 84 and 85 of the CITY STEPS plan and referenced in Table IV-1 prepared for HUD review. (p. 75) It should be noted that the plan makes reference to UAY's "recent acquisition" of the Youth Center facility, which is in part why a new youth center is not listed as a higher priority. The project is responsive to the long term objective of making sure space is provided for youth center activities. It also will improve accessibility for persons using the handicapped parking space by locating that spot directly in front of the main entrance to the building. 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. The objectives can be met by expanding the lot by 12 inches to the east, and resurfacing the entire area. The outcome would be a better designed, safer, and more accessible parking lot for youth and families using the Youth Center parking lot. Outcome data for the overall UAY program is presented quarterly in a report to the JCCOG Human Services Coordinator, summarizing progress in our counseling and prevention programs. 10. List goal(s} of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City} Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number between 81 - 100% median income Number over 100% median income TOTAL _400__ persons or households _450_ persons or households _600__ persons or households 75 persons or households 75 persons or households _1,600_ Persons or Households The Youth Center conducts counseling and prevention programs which will serve over 1,600 youth in the coming year. Relying on prior years' reports from UAY to JCCOG we expect 40% to from low income households and 35% from moderate income households. 1. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d} amount of volunteer and agency staff time needed to carry out the project). The project would be implemented in four steps: A- 1) Send out bid requests to area contractors, solicit bids, review bids and =ward the contract; 2) schedule the re-surfacing, meet with CDBG staff and City inspectors to review the re-design for onformance with city code; 3) contractors completes re-surface and widening; 4) Project is evaluated by CDBG staff. The bid ~rocess would occur in the first 30 days after award; scheduling and meetings in the next 15 days; actual re-surfacing would occur in the next 45 days (taking approximately 5 actual days); and the evaluation in the final 15 days. Total project time of 05 days. B- We have met with area contractors to get an idea of the estimated cost, and reviewed the city code for parking lot ~=sign requirements. C- Jim Swaim and Ginny Naso (Executive and Associate UAY Directors) will coordinate the project implementation with help from UAY Business Director, Teresa Ulin. They have implemented several CDBG funded programs, including several related to the Youth Center. D- Approximately 40 hours of staff time is needed to complete the project and no ~lunteers are required for the completion. 12. If funds are not awarded, will the project/program continue? Yes No X We will only re-surface the damaged area if this is not funded 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes X No The Youth Center will continue after the funds end 14. Ust the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any project over $300,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. BUDGET BREAKDOWN Please place an X in box that applies. EXPENSE CATEGORY CDBG OTHER FUNDS FUNDS (e.g. salaries, acquisition, rehab) Rehab $2,700 $200 LIST SOURCE OF OTHER FUNDS Private donations Type Status In- Cash Antic. Comm. Kind X TOTALS $2,700 $200 15. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). Flood damage funds were received from HHS in 1993-94 to provide temporary repair. The bulk of those funds replaced the roof and repaired the porch, basement entry, and sidewalk at 422 Iowa Avenue. Those funds are expended. 16. Have you received CDBG funding in the past? Yes X No {If Yes, what year{s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional loan and/or repayable loan?) If former projects are underway please indicate how much funding is left to be spent. UAY has received CDBG funds each year as part of the City's Aid to Agency budget. The amounts of the last four years are as follows: FY9§ $32,000; FY 96 $27,000; FY 97 824,660; FY 98 $22,200. UAY has also received CDBG support to help buy the Youth Center at 410 Iowa Avenue, in 1987, and a challenge grant to purchase the adjacent house at 422 Iowa Avenue. All projects have been completed on time. Under one of the agreements, UAY is repaying an interest free loan and has met all payments on time. The current balance on that loan is $10,195.45 UAY re-carpeted the Youth Center this year and put additional security lights at 422 Iowa, as well as upgrade the security system, all using a CDBG grant/loan of 88,725. The project is nearly complete, with final inspection by city staff scheduled later this month. Approximately 83,500 is owed to contractors for work completed in January. 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence {such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. UAY seeks input from all of its clients including low income persons. This is done in several ways. Periodic questionnaires are distributed asking for feedback about programs and needs. Evaluations are used for specific programs such as drama troupe performances, TeenLine, or family service retreats. As part of our evaluations by funders, clients are interviewed (by funders or peer reviewers) about services and benefits, such as runaway youth, teen parents, or youth involved in substance abuse prevention or support for crime victims. Summaries of those "site reviews" are provided to UAY by the funding sources or peer reviewers and are reviewed by staff and the UAY board. We have sought the input of clients and volunteers regarding the safety and appearance of the Youth Center and the parking lot design as part of our on-going planning of the agency. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1998, TO: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 319-356-5230 ppdcdbg\fndrqfrm.sn CITY Of IOWA CITY fY99 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS FEB 03 19°~ P.C f). ':2!:PARTMENT Name of Project: The Whole Community's Front Porch Name and Address of Public Access Television, Inc. 123 S. Linn St. Iowa City, IA 52240 2a, Amount of CDBG Funds Requested $ 150,000.00 Loan $ 70.000.00 Grant $ 80.000.00 Type of Loan: (check applicable line) Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Applicant/Organization Amount X $70,000.00 4. Contact Person and Phone Numbe~ Ren6 Paine, Director 338-7035 Location of Proposed Project: Downtown Area or Near Downtown Brief summary of the proposed project: Check CITY STEPS Objective(s) met: __Affordable Housing Needs Homeless Needs X Public Facility Needs X Public Service Needs ___Economic Development Needs Public Access Television, Inc. (PATV) would like to continue to be the public access provider in this community. Currently, PATV provides production services and media outreach opportunities to low-income populations. By July 1, 1998, PATV must move out of the library to make way for an interactive classroom. Services will be at risk due to the financial burden placed on the organization having to relocate to an alternative space. PATV is seeking capital funding to invest in a new facility. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include references to CITY STEPS objectives and priorities.) Originally given a home in the current Iowa City Public Library, in exchange for providing production service, PATV is now being replaced by an interactive ICN classroom in July of 1998. Technology should not be the domain of only the able-bodied, influential or wealthy. Public Access Television offers low-cost or no-cost training to all people, free access to tools of communication, and free and uncensored cable casting of programs. This is a unique service in the Iowa City area. Training programs are designed for persons of all ages and abilities and allow for the development of many different skills. These skills may be used to achieve a greater level of economic self-sufficiency. Skill development and open access to the medium of television promotes a sense of empowerment, helping to alleviate the frustration created by blocked channels to other avenues of expression. Access serves as a conduit for community communication. The opportunity to participate in the production of an electronic message in order to define a need for or increase awareness of other programs and services in the community is invaluable. The opportunity for viewers of access to find out about programs and services is equally important. Access reflects the needs, concerns and values of the community it serves. A person's involvement with access leads to an enhanced quality of life, not just the satisfying of basic human needs. The Government Information Channel (GIC 4) and PATV will be sharing accommodations in a new access facility. In order to continue to provide the same level of services, and potentially increase the number and quality of services offered, PATV would like to be an equal partner in the buying of a new facility. Fewer public access services will be available to residents of Iowa City if PATV has to lease space from the City. PATV has existed as a not-for-profit organization since September of 1989. Over the last seven years PATV has · advertised over seventy-two hundred not-for-profit services and events on our public service announcement display; · trained over a thousand producers, including seniors, youth and persons with disabilities, in video production and media literacy; · checked out, free of charge, the commercial equivalent of over $2,000.000.00 worth of equipment and facilities: · provided cable cast time, free of charge, the commemial equivalent of approximately $15,000,000.00 dollars: · cable cast over two-thousand hours of new programming on the access channel. The in-kind value of this programming, based on producers' volunteer hours, totals over $72,000.000.00. Specifically, PATV initiated a training program for senior citizens, which went on to become Senior Center Television. now its own entity at the Iowa City/Johnson County Senior Center. PATV training and production opportunities continue to attract seniors. Programming by seniors currently being cable cast on PATV totals approximately twenty hours per month and includes Mature Focus, SCTV Presents, SCTV Calendar, Senior Spectrum Literature, Letters to my Sister and the Country Music Series. Facilities and equipment are used approximately forty hours per month to produce and edit a number of these programs. Access has also worked with a number of youth groups, including CEC, Neighborhood Centers, UAY, Upward Bound. Arts Underground, the Youth Leadership Program and different girl scout and boy scout troops. CEC students trarned at PATV have gone on to work in the television industry, Workshops for kids have resulted in programming on the access channel, including the sedes Teens Take on the Wodd, produced by the Neighborhood Centers, and a program showcasing the Youth Leadership Program, produced by Jason Smith, an eighth grader who is now an active PATV producer. Persons with disabilities have also found a home at PATV. An ongoing monthly video club, Video Voices, encourages participation by and feedback from the population especially challenged by the current designs of technology. Local activist Casey Hayes has documented disability rights events in Washington, D.C. the past two years, using PATV equipment, and has edited the footage for cable cast on the access channel. The programmed series, Assess Johnsor~ County, deals with disability issues in the area. As accurately as possible please describe how outcome data indicates that the project objectives can met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. PATV's short-term project objective is to obtain funding in order to enter into an equal partnership with GIC in a new facility. This would allow PATV to continue serving the communication and training needs of low- income populations in the Iowa City area. If PATV can accomplish a successful move, without significant interruption of services, the objective will have been met. PATV's long-term project objective is to expand upon the services provided, increasing opportunities for low-income populations by incorporating access and training to other types of media. If the proposed project is funded, PATV will have financial resources to dedicate to this expansion project. If this project is not funded, current services at PATV will be reduced and finances will have to be dedicated to arriving back at the current level, if possible. List goal(s) of this project. In addition, please indicate the best you can the according to the following income categories: (please see attached Income Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number between 81 - 100% median income Number over 100% median income TOTAL number of beneficiaries Guidelines for Iowa City) 15 persons or households 45 persons or households 30 persons or households 10 persons or households 2 persons or households 102 Persons or Households* The goal of this project is to obtain funding for a facility, so that PATV may continue to offer the same level of services, including low-cost or no-cost training to all people, free access to tools of communication, and free and uncensored cable casting of programs. *This figure represents an estimate of the actual producers who currently utilize the training, production facilities and channel. All cable subscribers (upwards of 17,000 in the Iowa City area) are able to tune in to public access television, and we could assume that a number of subscribers, who are able to view public access but might not necessarily utilize its other services, are low-income. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). · Continue fundraising efforts for new facility project · Identify new facility · Work with the City to comply with all codes and secure facility · Renovate facility as needs dictate · Move into facility by July 1, 1998 Currently a new facility has not been identified. PATV and GIC 4 are actively pursuing several possibilities. The amount of volunteer and agency staff time needed to carry out this project depends on the complexity of the acquisition process. If funds are not awarded, will the project/program continue? Yes__x * NO__ · If funds are not awarded, PATV will not be able to enter in to a new facility agreement with the GIC 4 as an equal partner. The services of PATV will continue, but will be modified to accommodate a leasing structure. If funds are awarded, will the project/program continue after the CDBG funds end? Yes x No (PENSE CATEGO- salaries, acquisition, rehab) acquisition List the amount of CDBG funds requested for various categories appropriate to your project. Use ganerst categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any project over $300,000 and other items listed under Budget Considerations in the Subrecipient Guide. ~! other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. BUDGET BREAKDOWN Please place an X in box that appl~,:; Type Status CDBG OTHER LIST SOURCE OF In- Cash Antic. Corem FUNDS FUNDS OTHER FUNDS Kind $150,000.00 $250,000.00 pass-through fees from x x cable subscribers $ 20,000.00 PATV fundraising efforts x x $ 2,000.00 volunteer assistance x x )TALS $150,000.00 $272,000.00 List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). Funding sources include cable subscriber fees passed through to the City of Iowa City and earmarked, at this time, for funding a joint facililv The total amount to be collected over the ten-year franchise period totals approximately $250,000.00. Final determination of the allocation of this money will be made by the Iowa City City Council at some undetermined date. GIC 4 is bringing approximately $200,000.00 to the project to finance their portion of the joint facility. private funding from the City of Iowa City in the amount of $161,365.95, paid to the City by TCI of Eastern Iowa a.~ per the current franchise agreement (please see attached letter from Dale Helling dated November 17, 1997). Currently PATV has earmarked this money for operational expenses for the calendar year 1998. PATV anticipates revenue generated from a facility fundraising campaign, to begin in mid-February. PATV will be asking for financial assistance from both users and viewers of the service, and especially from long-time access supporters. It is estimated that a non-profit in an area this size can expect to raise approximately $20,000.00 over a s,. month period in a capital fundraising drive. PATV anticipates approximately 200 hours of volunteer time to assist with the move. Have you received CDBG funding in the past? Yes No x (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional loan and/or repayable loan?) If former projects are underway please indicate how much funding is left to be spent. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minute~ of a meeting) that the proposed project has the support of the organization's Board of Directors~ PATV currently obtains input from periodic producer and viewer surveys and from talking with people. This allows us to identify needs and determine how better to assist our clientele. If funding for this project is granted, PATV will initiate a formal method of tracking low-income usage. As noted earlier in this application, services addressing the needs of senior citizens, youth and persons with disabilities are available at PATV, and applications of these services and resulting benefits have been described. With formal methods of tracking in place, these services may be modified and expanded to increase benefits to these populations. However, without funding, these services will be no doubt be reduced. This project has the support of the PATV Board of Directors (please see attached copy of approved September 1997 board meeting minutes). APPLICATIONS SHOULD :dbg\fndrqfrm.sn BE RETURNED BY 12:00 NOON, FEBRUARY City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 319-356-5230 3, 1998, TO: November 17, 1997 Ms. Arlene Heck, General Manager TCI of Eastern Iowa P.O. Box 4500 Iowa City, IA 52244 CITY OF I0 WA CITY Re: Funding for Public Access and Community Programming Dear Arlene: This letter will convey my calculation regarding the annual payment to the City from TCI and, more specifically, the escalator to be applied for the 1998 payment. Note that I have included a copy of monthly information from the Bureau of/Labor Statistics in which the CPI-U U.S. City Average is computed. We agreed to use this index and formula in lieu of the CPI-PI, given that neither the City nor TCI was able to determine what the latter figure 'is or how to obtain it. The enclosed CPI-U is based on consumer price index activity for the entire month of September and the calculated percent change from one. year prior. We agreed last year to continue to use the CPI-U U.S. City Average and the September index in future years. Applying the figure of 2.2%, I calculate an increase of $3,473.63 which, when added to the 1996 funding amount of $157,892.32, yields a figure of 1998 of $161,365.95. The City will provide funding to the public access programming entity (PATV) in the full amount within 30 days after receipt of payment from TCI. Payment by TCI to the City is due by January I of each year. The City can continue to provide the appropriate CPI-U figure in the future. However, it must be requested by TCI in a timely fashion so that payment can be made by January 1 as provided in the franchise agreement. That agreement does not require the City to initiate a request for this payment. However, I had flagged this on my calendar and am taking the liberty bf providing the numbers in anticipation of a request from TCI. Please review the figures above and let me know if you do not concur. Sincerely, Dale E. Helling Assistant City Manger Enc. cc: PATV, Inc. Broadband Telecommunications Commission Drew Shaffer ~/~'q asst\letters\heck.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA 52240-1826 · (319) 336-$000 · FAX (319) 336-5009 9120 RECEIVED OCT 3 ~ I CONSUMER PRICE INDEX -$1~PTE~SER '1~7 ~A~ 161.2 2.2 0.2 155.1 158.4 2,2 0.2 156.7 157.7 2.5 0.1 1462 133.0 1.1 2.3 12'7.1 144,,3 0,.,9 0.3 143.8 235.4 2.6 0.1 227.6 1~3.0 2.0 0.0 167.5 22~.1 4.5 1.1 lg8.7 ALL F'r'EMS (1967t100) 483.0 460.6 URbaN WAGE EARNER~ AND ,CI.~R~.AL WORXERS u.~ G~'TY AVERAGE IYeer i tMol~ 158.3 2.1 O.3 154.0 2.6 1.0 .... .:.,. FOOD AND BEVERA~E~ 167.8 2.1 0.1 APPAREL AI~ UPK~ 132.1 1.1 ~ATION 143.6 0.5 0.2 MEDICAL CARE 234.7 2-6 0.0 ENTERTAE44EHT/2 ~ 160.5 2.0 -0.1 O't'l.~R (30(30~ 1 8EI~ 224.6 4.6 1.1 156.7 150,.8 127,,3 143.9 226.3 160.7 lg3.7 .3.6 0.4 ' .- ~:::~, 2.3 0.8 -0.3 8.1 ' 1.3 -0.6 4.3 0.4 3.3 2.7 · 8.4 3.5 .. :=: "~ "' ..! INFOI:~TION: ' :~" '~: DENVER: (303) 844-172~-- s'r. LOLaS: (3~4) .3;-3~a :.:: -- APPROVED- PATV BOARD OF DIRECTORS MEETING Thursday, September 18, 1997 Meeting Room C, ICPL BOARD MEMBERS PRESENT: Chris Randall, Mose Hayw~d Vicky Grebe, Tun Clancy, Derek Maurer (amved at 8:30 after some intense campaigning) ABSENT: Robin Butler, Tun Walch STAFF: Ren~ Paine BTC: Betty McKray 1. Meeting called to order around 7:00 p.m. 2. August minutes approved as amended. 3. No board announcements were made. 4. No public announcements were made. 5. OLD BUSINESS ~ PATV Visioning: Dra~ goals were presented. Sugsestions for revisions were given, such as the inclusion of staff, board, volunteer and intern development, and how PATV should be responsive to the community. The evaluation committee will piece together these s~L~,~estions and compare with the planning document from the April strategic plannin8 meefi~ Methods for meetin8 these goals and reporting PATV's progress were discussed. These goals will be presented to the BTC at the October meeti~. ~ Joint Facility: The joint facility committee met with Dale Helling and Drew Shaffer and reported that pass-through funds would be available to both the Govemment Channel and PATV in the event of a joint facility. It was derided that PATV should go for the joint fadlity proposition with a lot of gusto. Hayward agreed to meet with library director Susan Craig to clarify certain rumors, followed by a joint facility committee meeting to discuss finances and prepare for another meeting with Sb~ffer. -- Board Recruitment: Maurer reported he is continuing the search, and has found one candidate who is definitely interested in a position. 6. NEW BUSINESS -- The annual meeting will be Nov. 20, from 6:30 to 9:00 p.m. The board discussed which businesses to hit up for donations. ~ Hayward benevolently volunteered to continue taking minutes through November. 7. REPORTS ~ BTC: McKray reported ~ the next BTC meeting would be Sept. 22. ~ Chair: Maurer had notbin& to report. -- Management: Paine reported that she is working on a training program grant that would involve Southeast Sunior High School and United Action. for Youth. It is due Oct. ?. She also reported that workshop instructor Sandy Dyas did a workshop on labor unions and made a handout. Addition- aUy, she said the money from the Hoe-down fundraiser was used to purchase new headsets, $150 in additional donations was collected, and thank-yous have been sent. Not stopping there, Paine reported that the PATV studio will be rewired by engineers. 8. The meeting adjourned at 8:58 p.m. Art-House CITY OF IOWA CITY FY99 COMMUNITY DEVELOPMENT BLOCK GRANT FEB 02 f~, ' FUNDING REQUEST FOR NON-HOUSING PROJECTS ,. P.C.D. 2a, Amount of CDBG Funds Requested $ 200,000 b. Loan $ Graltt $ c. Type of Loan: (check applicable li~e) Amount Principal and interest (amortized loan) 2/97 Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) __ Declining Balance Lien (forgiven over time) __x 3. Name and Address of Applicant/Organization Art-House c/o Laud Jennisch 808 South 7th IC, IA 52240 5. Location of Proposed Project: 225 Davenport St. IIowa City, IA 7. Brief summary of the proposed project: 4. Contact Person and Phone Number Lauri Jennisch (319) 339-8766 Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs LPublic Facility Needs Public Service Needs Economic Development Needs 7. The goal of this proposed project is to provide an accessible, community-based dwelling for Art-House. Art-House is a non-profit organization with a mission to support the creative collaboration of community artists regardless of personal circumstances related to health or illness, wealth or poverty, or academic training or individual experiences. Central to this mission is the notion that anyone who identifies her/himself as an artist deserves support to engage in the creative process. As such, persons with low-incomes who cannot afford supplies, persons who are homeless and lack a space in which to create, persons with mental or physical disabilities that require individualized assistance to successfully approach their artistic projects, and any persons with other personal circumstances that may result in decreased accessibility to art are specifically targeted by Art-House. Though Art-house has existed without a physical dwelling since its genesis in March 1997, its mission has been realized in several forms. Art-House volunteer staff provide: -A weekly drop-in art group and individual artistic support for clients of the University of iIowa Hospital and Clinics' (UIHC) Integrated Multi-agency Program of Assertive Community Treatment (IMPACT) which serves people living in the Iowa City community with diagnoses of severe and persistent mental illness. -A new journal, One Town Folio, which is dedicated to providing a space for the work of Iowa City writers and artists of all backgrounds. Twenty-seven persons contributed to the first issue, which was published in November 1997 and promoted at sites such The Mideastern Iowa Community Mental Health Center (CMHC), United Action for Youth (UAY), IMPACT, and The Emergency Housing Project's (EHP) transitional dwellings. Over forty submissions have been received to date for the second issue, which is tentatively scheduled for publication in February 1998. -A bi-monthly drop-in art group held at the public library. -A public reading by One Town Folio contributors. -Video broadcasting of public One Town Folio readings on Public Access Television (PATV). -A UlHC gallery show that will feature Art-House artists scheduled for September-October 1998. 8. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include Jreferences to CITY STEPS objectives and priorities.) The Art-House strategy to provide a community-based, drop*in arts center is unique in this community. The need for this type of facility is founded on the belief that participating in artistic I creation has empowering and healing effects. For persons with circumstances that have contributed to feelings of disempowerment and who identify themselves as artists, the process of creating is vital to recovering a sense of hopefulness and self. Thus the process of creating must Ibe accessible in an egalitarian fashion to all people. This need for an increased presence in the Iowa City community, which is possible by having an Iaccessible physical dwelling that is staffed to serve the community approximately eight hours per day, is documented both by the level of participation to date (discussed in detail in the demographics portion of this proposal) as well as by the support of the following local agencies' -Dennis Corwin of the University Hospital Schools states that participants in his agency's services, as well as users of the Systems Unlimited Services, receive artistic support while institutionalized but frequently lose that support when they leave these institutionalized settings. -Stu Mullins of UAY advocates the need for services to continue for youth once they turn nineteen years of age (UAY's mission is to serve youth up to the age of eighteen); Art-House can provide continuing support for these young adults previously served by UAY's art groups and music studio experience. -Mark Towner of UIHC's Project Art identifies a need for venues that recognize the artistic creations of persons served by Art-House and has agreed to sponsor the September/October gallery show previously mentioned. -The Iowa Arts Council recognizes a need for support for those people served by Art-house, which it defines as underserved, through a grant to support the IMPACT outreach group. -Staff from the CMHC Clubhouse, UAY, and from the EHP's transitional housing program have provided forums for increasing awareness of Art-House as well as physical space for group meetings. This project is needed to provide an opportunity for the above populations (artists who are underserved, homeless, persons with disabilities or mental illnesses or other incapacitating personal dilemmas or social or financial difficulties) to express their creativity and participate in community events as well as actively creating a new community of artists working together. A residential setting for the project is ideal; experience with the IMPACT art-group proved the following: when the group was held at one of the Transitional Housing sites, attendance flourished I with participants from IMPACT as well as house members participating. Legal concerns forced the group to return to the hospital--at which point former attendees expressed disappointment at and ihesitation about creating artwork in such a clinical setting. Attendance declined. 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. I Outcomes data from this project will focus on acquisition of a physical dwelling and an expanded operationalization of our mission. The outcome date that the project will use are: I 1) The acquisition of a house that will increase the accessibility, visibility, and community presence of Art-house services within two months of the availability of CDBG funds (July 1998). 2) Provision of services to a population of people, at least 51% of whom are classified within the low-income category. 3) Annual targeted outreach to four to five community agencies that serve persons with low- incomes e.g., Systems Unlimited, EHP, The Senior Center, DVIP, and ICARE. 4) Monthly publication of One Town Folio These outcome date will be met in the following ways: 1) Retention of a realtor, with whom Art-House staff have initiated contact, to secure a dwelling within the two month designated time frame. A site is under discussion (see attached) and we are still actively looking for an ideal location. 2) Outreach and networking as needed to maintain participation of 51% or more persons classified within the low-income categories. Income and other demographics will be collected to most efficiently direct theses efforts. Focus groups comprised of these persons will be scheduled quarterly and used to direct service development, e.g. hours that the house is staffed, supplies and equipment available, and desire for structure versus unstructured support. 3) The four to five community agencies to be targeted for outreach will be identified within the first month of receiving CDBG funds. Art-House staff will develop specific programming based on need and will initiate services during the first half of the year to be continued throughout the year. 4) Other financial support for the cost of the monthly publication of One town Folio will be obtained. A grant will be submitted to The Iowa Arts Council in February 1 998. 10. List goal(s) of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income 300 Number between 31-50% median income 100 Number between 51-80% median income 75 Number between 81 - 100% median income 75 Number over 100% median income 50 TOTAL 600 ~ persons or households persons or households ~ persons or households persons or households persons or households Persons or Households Art-House goals include: 1) Becoming a fully operational community drop-in art center 2) Fostering an atmosphere of unconditional positive regard for all individuals who participate in Art-House activities 3) Providing arts outreach to underserved artists by offering supplies and encouragement 4) Providing the following artistic venues: a) One Town Folio, a journal dedicated to providing a space for the work of Iowa City writers and artists of all backgrounds and circumstances acknowledging and celebrating the ongoing creation of art b) A recording studio c) Gallery Space (utilizing the Art-House facility itself for exhibits) d) Classes and workshops for no cost to the public 5) Creating a mentor program between established artists and emerging artists/providing resource referrals 6) Collecting demographics for purpose of targeting participants 7) Establishing Art-House sites internationally 8) Creating an Art-House website with an on-line gallery j11. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related exl~erience with program and I~roject implementation', d) amount of volunteer and agency staff time needed to carry out the project). Major activities of the project. Numbers correspond to the goals listed above: 1) Art-House currently provides a bimonthly drop-in art meeting at the Iowa City Public Library. 2) Art-House provides art supplies and allows each participant to identify their own needs. Time is spent actively engaged with the creative process. 3) Due to an Iowa Arts Council Mini-Grant, Art-House offers free art supplies to participants. We presented our mission statement (including offering supplies and supportive services) to United Action For Youth Staff and ClubHouse Members at Community Mental Health in the fall of 1997. 4) We actively solicit contributions for One Town Folio through presentations (such as listed above in #3) and through marketing One Town Folio at Prairie Lights, Northside Book Market, and Betty's Bad Clothes. Free copies of Issue #1 were distributed to Community Mental Health, EHP, Transitional Housing, and the following UIHC organizations: Project Art, IMPACT, University Hospital schools; and to community members attending the December 1997 Art-House Vegetarian Chili Music Benefit (a fund-raiser for the second issue of One Town Folio). 5) We are currently compiling a list of community artists who have come forward offering their time and expertise as instructors or mentors; we plan to develop the mentor program as the need arises and as individuals come forward and hope to provide links or referrals to other resources in the community as well. 6) We are currently drafting a non-invasive information card for Art-House participants to fill out for demographic purposes. 7) We have received an invitation to extend Art-House philosophies to a house in Italy and have tentative links with Russia. 8) We have an Art-House volunteer eager to create a web-site for us once we get an office. Project Implementation: a) Detailed information re: elements and time schedule: 1) House Acquisition (Summer 1998) 2) February 15th: distribution of One Town Folio, Issue #2; Community Reading scheduled for Northside Book Market 3) September/October 1998: Art Exhibit for Art-House sponsored by Project Art, UIHC 4) Bimonthly drop-in art group at library that serves as an active model of what we wish Art- House to be. Weather permitting in the spring we'd like to move the drop-in art meeting to the pedestrian mall. b) steps taken to assure project is financially feasible: Art-House has taken the following steps towards funding itself and becoming financially capable: 1) We approached the Iowa Arts Council and Project Art at UIHC for initial support with art supplies. We attended a January Workshop.presented by the Iowa Arts Council and are drafting a grant proposal based on what we discovered to fund One Town Folio. 2) We successfully approached the following local businesses/organizations for monetary donations and in-kind contributions: Apollo Records, Agape Cafe, Artifacts Dick Blick, Fae-Ridge Farms, Gilpin Glass & Paint The Great Midwestern Ice Cream Co., Hy-Vee, Mable's Vintage Clothing Sal's Music Emporium, Iowa Book & Supply, Zephyr Copies 3) We approached the following organizations and individuals for administrative guidance and support: o~s~~ Dennis Corwin, (University Hospital Sch Ethan Fox, (Community Programmer, City of Iowa City) Linda Severson (Human Services Coordinator) IMPACT, Project Art, UAY and EHP We have discussed finding housing in collaboration with PATV should the opportunity present iaffordable means for both organizations and be in the best interest of both organizations; this could be ideal for forming a multi-media center. Regardless of how our housing situation is resolved, we would like to collaborate with PATV in the future. We also plan to approach: The PoppaJohn Entrepreneurial Institute to secure an intern to help us with a business plan and financial decision-making. 4) We organized and held a Vegetarian Chili Dinner Music Benefit Concert to raise funds for One Town Folio. The following local musicians donated their time: Dave Rogers, The Bean Angels, Mr. Blanding's DreamHouse and Dave Moore. We opened our bank account with proceeds from this event. 5) It is our intention to comply with Federal, state and local codes as we become subject to them and familiar with them. We have done this to date with Arts Council state and federal funds. c) The following five individuals are the core personnel of Art-House: Alex Ballantyne: Alex is the Art-House treasurer who brings with him 8 years of experience as an accountant for a downtown business. As a child growing up in Iowa City, Alex benefited from UAY's youth programs. Alex plans to develop the "Synthesis Recording Studio" component of Art-House in addition to his artistic and administrative duties. Lauri Jennisch: Lauri is an occupational therapist who divides her time between the latter department and the department of psychiatry, IMPACT, and brings with her experiential knowledge of community integration treatment plans, pshyco-social rehabilitation and hands-on experience with grant-writing, time management and collaboration between agencies. Tania Pryputniewicz: Tania has an MFA in poetry from the University of Iowa Writer's Workshop. She currently volunteers as an Art Intern for IMPACT and has lead a weekly art group for patients at UIHC for the past year. She plans to use her graphic design and editorial skills in the creation of future One Town Folio issues. As a former exchange student, Tania holds an interest in developing an international bridge through Art-House. Michael Sinclair: Michael has an MFA from the University of Iowa Writer's Workshop in Poetry and Fiction. He currently works for IMPACT at UIHC; Michael helped develop and implement the IMPACT program and brings to Art-House knowledge of process, patience, and strong interpersonal skills necessary for an outreach program such as IMPACT. In his spare time, Michael is writing a novel and a book of poems. Norma Sinclair: Norma works as a Research Assistant for the University of Iowa and plans to develop a line of greeting cards based on images created by Art-House participants. Artifacts has offered to carry the line. She is also interested in developing an Art-House BakeHouse in the future. d) Amount of volunteer and agency staff time needed to carry out project: Currently the above Art-House personnel each donate approx. 5 to 10 hours each weekly to Art- House activities (2000 per year). We would like to provide an 8 hour time span of availability for participants to drop by Art-House, with rotating hours. We would like to be flexible depending on participant needs and offer day and night-time pro~qrams/availability. 12. If funds are not awarded, will the project/program continue? Yes~x No 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes__x No 14. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any project over $300,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. BUDGET BREAKDOWN Please place an X in box that applies. EXPENSE CATEGORY {e.g. salaries, acquisition, rehab) House acquisition Salaries Office Equipment Art Supplies Administrative Overhead Type CDBG OTHER LIST SOURCE OF OTHER In- Cash FUNDS FUNDS FUNDS Kind $200,000 $20,000 Private Donors x x x $100,000 Private Donors/Grants x $15,000 Local Donors x x $12,000 Local Donors x x $6,000 Local Businesses x x Status Antic. Comm. TOTALS $200,000 $153,000 15. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). Organizations/Individuals who have contributed to Art-House: Iowa Arts Council: $500 Matching Private Donation: $500 Iowa Book and Supply: $20 Gilpin Glass & Paint: $20 Benefit Proceeds: $325 Private Donations: $25 jIn-Kind Contributions: Great Midwestern Ice Cream Co: Upstairs of Business for a Community Reading by contributors of IOne Town Folio #1 PATV: camera for taping the Reading listed above Old Brick: Main Floor for Art-House Benefit IAgape Cafe: Kitchen and utensils for Art-House Benefit Community Cable/Ethan Fox: Taping and producing Benefit Program for Channel 4/2 Hy-Vee: Disposable utensils for Benefit Table to Table: vegetables for chili Transitional Housing (Theresa Kopatich): basement of Alpha House for art-group Artifacts: 25 canvases Zephyr: Reduced rate for copies of One Town Folio Pending fundinn: A grant from the Iowa Arts Council will be submitted for the summer cycle of recipients. We have asked them to fund a year of publishing One Town Folio. We would be notified in the summer of 1998. 16.Have you received CDBG funding in the past? Yes No~x {If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional loan and/or repayable loan?) If former projects are underway please indicate how much funding is left to be spent. 17. Discuss your orgenizetion'a policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organiz&tion's Board of Directors. Input from persons with low-incomes will be used to direct the development of Art-House services and will be obtained in the following ways: -Focus groups comprised of people with low-incomes will meet quarterly as discussed in Section 9. -Informal solicitation of input will be regularly elicited from participants. Because the Art-House mission requires consideration of the individual needs related to the artistic process, this focus will occur somewhat automatically. -Effectiveness, project development, and satisfaction surveys will be circulated to all participants at six month and one year intervals; an idea box on the Art-House premises will provide an anonymous forum for responses. -People with low-incomes have and will continue to be asked to participate on the editorial board of One Town Folio. -An Art-House newsletter will solicit input from the community Please refer to the attached documentation of the non-profit status of Art-House. Our Board of Directors presently volunteer as staff and are responsible for this grant application. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1998, TO: ppdcdbg\fndrqfrm.sn City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 319-356-5230 225 Davenport Description Turn-of-the-Century 2-Sto~ Area Northside Taxes $2330 Schools lvinnn, SE, City Heating FI-IA- Gns Lot Size g0' x' 70' Air Cond. 3 window air Living Room 20.5' x 20' oak Bed Room I 1 g'10" x 14'9" oak Dining Room 13.5' x lY8" oak Bed Room 2 20'2" x 12'9" oak Entry 4'x8' Bed Room 3 12'7" x 11'onk Kitchen lY2xl 0'oak, 1995 Fireplace LR, woodburning Breakfast Kitchen bar/counter Features 9' ceilings Wine Cellar LL, insulated, racks Utility $90fMo. G & E .__Por=c=h ~ 9'x7' dininl~ room Other Kitchen w/dtTer BLANK cCUNE CLARA SWAN HOME: (319) 338-5352 FAX: (319) 354-4550 (800) 451-9440 506 EAST COLLEGE P.O. BOX 2404 IOWA CITY, IA 52244 $195,000 Zip Code 52245 Octupied owners Square Feet 2100 sq fl. Garage ! car, 3 parking sp. Foundation tile, block Roof nsphnlt/1992 Fence none Interior plnster walls Exterior wood Age 1915 ~s, inrdwood floors throughout and generous walk-in closets for storage. tach doo~ on either side of functional livingroom fu. eplac~ lead to Anetty. New ~ ~nd renewed windows in north bedroom, dining more, wodc, but !rive been remodeled. Recur ent~ deck will be comple~d prior to upstalin ImlL New carafe. driveway, Ratage opener, and sidewalks. Wine Ro~ ox -i DEPARTMENT OF THE TREASURY INTERNAL REVENUE SERVICE KANSAS CITY MO 64999 DATE OF THIS NOTICE: 01-14-1998 NUMBER OF THIS NOTICE: CP 575 A EMPLOYER IOENTIFICATION NUMBER: FORM: SS-4 0916505216 B 42-1468175 ART HOUSE 1052 N GOVERNOR ST IOWA CITY IA 52240 FOR ASSISTANCE CALL US AT: 1-800-829-1040 OR WRITE TO THE ADDRESS SHOWN AT THE TOP LEFT. IF YOU WRITE, ATTACH THE STUB OF THIS NOTICE. WE ASSIGNED YOU AN EMPLOYER IDENTIFICATION NUMBER (EIN) Thank you for your Form SS-~, Application for Employer [dentifAcation Number (EIN). We assigned you E~N ~2-1468175. This E[N ~ill ident~y your bus~ness account, tax returns, and documents, even if you have no employees. Please keep this notAce in your permanent records. Use your complete name and EIN sho~n above on a~l federa! tax forms, payments, and related correspondence. If you use any variation in your name or EIN, At may cause a delay in processing, ~ncorrect inforeation in your account, or cause you to be assigned more than one EIN. If you"re required to deposit for eeployeent taxes (Fores 9ql, 9q3, 9qO, 9q5, CT-1, or 1042), excise taxes (Fore 720), or income taxes (Form 1120), we ~11 send an initia! supply of Federal Tax Deposlt (FTD) coupon books ~ithin five to six ~eeks. You can use the enclosed coupons if you need to make a deposit before you receive your supply. Based on the inforeation sho~n on your Form SS-q, you must file the following forms(s) by the date ~e sho~. Fore 9~1 0~/~0/1998 Form 940 01/$~/1999 If the due date has passed please complete the form and send ~t to us by 0~-29-1998 If ~e don"t receive the fore by that date edd~t~ona! penalties and interest ~i~ be charged. If you ~eren't ~n bus~ness or d~dn~t h~re employees for the tax period sho~n, p~ease f~e the fore sho~ng that you have no liability. If you need he~p ~n determining ~het your tax year is, you can get Publication 558, Accounting Periods and Methods, at your local IRS office. If you have any questions about the fores sho,n or the date they are due, you may cal[ us at 1-800-829-I040 or ~rgte to us a~ the address sho~n above. Thank you for your cooperation. Program E~ns~ Art Supplies One Town Folio Out Reach Production Studio Budget $12000.00 $2500.00 $250.00 Art House Budget Received (In- Kind/Fuadrasiag/Gra~ts) $2000.00 $500.00 $11650.00 Anticipated (I n- kind/Fundtaang/C_n'ants) $8000.O0 $1900.00 Committed (In- Kind/Donations/Fundrasing) $2,000.00 $2OO.00 $250.00 Operating g. xpense Heat & electricity Water & sewer Telephone Household sup. Copies Software Dues & sub. furniture Insurance Licenses Taxes Maintenance/repairs Office Supplies Postage Conferences Personnel Salaries Payroll tax Unemployment Income Donations Grant fundraising $1080.00 $720.00 $850.00 $300.00 $250.00 $150.00 $60.00 $300.00 $3000.00 $60.00 $2300.00 $500.00 $1250.00 $2O0.O0 $500.00 $50000.00 $4000.00 $500.O0 $40.00 $30.00 $50.0O $1000.OO $675.O0 $20.00 $7000.00 $860.00 $500.00 $400.00 $350.00 $400.OO $300.00 $175.00 $60.00 $300.00 $1000.00 $150.00 $750.00 $35000.00 $7500.00 $25.00 $20.00 $50.00 $2500.00 $2750.00 1. Name of Project: "Project Wheel" CITY OF IOWA CITY F£~ 0 ~ 12/f7 FY99 COMMUNITY DEVELOPMENT BLOCK GRAN~.C D ,-,-- FUNDING REQUEST FOR NON-HOUSING PROJECTS ~~T__,~FN~_~ , 2a. Amount of CDBG Funds Requested $ 7,5C)0 b. Loan $ Grant $ 7,500 c. Type of Loan: (check applicable line) Amount Principal and interest (amortized loan) Principal and no interest (amortized loan) Pnncipal and a balloon payment Conditional (~ncy Loan (future repayment) Declining Balance Lien (forgiven over time) 3. Name and Addra~s of Applicant/Organization 4. Contact Person and Phone Number Mayor's Youth Employment Program 1425 North Dodge Street P. O. Box 307 Iowa City, IA 52244 Diane L Hagarty, Executive Director 319-341.0060 S. Location of Proposed Project: 1425 North Dodge Street, Iowa City, Iowa 7. Brief summary of the proposed project: Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs Public Facility Needs X Public Service Needs Economic Development Needs MYEP's Project Wheel is a project which is based on a program which began in 1990 for inner-city youth in Chicago. Experiential learning and concepts on holism were combined to create an alternative leadership program for youth ages 10 through 16. Experientially based activities are used to understand seE-potential and the concepts on holism are used to understand the interdependence of nature. Many youth are in need of experiences that help them understand and to develop in more holistic ways of knowledge. Youth begin to understand and to respect themselves as part of the cycle and the whole of life. Project Wheel, a holistic educational leadership program for youth, engages young participants to develop a new sense of self- awareness. The program seeks to help youth understand and experience their own potential. Bicycling and other experiential activities provide youth with a sense of accomplishment by channeling their energy through postdye activity. Through these activities, youth allow themselves to explore'beyond their limitations and to pursue a vision for themselves and their community. MYEP offered Project VVheel for the first time last summer (June-August 1997) in conjunction with the Community Corrections Improvement Association, HACAP, Johnson County De-Cat, the Iowe City/Corelville Jaycees, local bicycle shops, local bicycle clubs, the Iowa City Police Department, the Iowa State Extension Service, and many volunteers. Youth between the ages of 10 and 16 will participate by attending three (3) hour sessions on a daily basis, Monday through Friday. In groups of ten (10) they will repair bicycles as well as learn about safety, nutrition, physical fitness and team building. Each week, the group will go on increasingly longer bicycle rides. At the end of each six (6)week session, a long-distance dde with an overnight camp- out will take place. FEB 03, - r- "' DEPARTMENT ___! _~._~._1~__~ ...... Academic skills such as math and writing are incorporated into the program, as well. Youth calculate such things as calodes burned per hour of bicycling, time needed to ride certain distances, and keep records in a daily journal. Last summer, a grant from ECI-SAFE provided for ten staff from 6"' Judicial District Department of Corrections, Youth Leadership Program, and Mayor's Youth Employment Program to receive t~aining from Richard Tapia, the found of Project Wheel in Chicago. This same grant also purchased camping equipment for the overnight camp-outs and the exercise equipment needed by the group. The !owa City/Coralville Jaycees purchased T-shirts for each of the youth, and Bicyclists of Iowa City (a private bicycling club) purchased helmets for the program. The Iowa City Police Department donated some bicycles which the youth used to learn bicycle repair. The local bicycle shops donated the time of some of their mechanics to work with the kids. The local bicycle shops also inspected the bicycles which were to be used for the actual rides to insure that they were safe and adjusted propedy for the individual youth assigned to that particular bicycle. The Iowa State University Extension Service prepared all of the materials used for the health and nutrition component.. Local bicycle enthusiasts donated their time and expertise to accompany the youth on the weekly bicycle fides and the ovemight camp-out. A local automobile dealer donated the use of a "sag wagon" for the ddes. The purpose of the program is to provide a positive altemative activity to criminal activ~es which youth often participate in over the summer months. It is hoped that participation in this program will serve as a deterrent from juvenile crime, drug and alcohol use/abuse, school truancy, teen pregnancy, racism, and violent behavior. This project teaches and demands healthy bodies and minds, and teaches an activity that one can participate in alone or in a group, young or old. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include references to CITY STEPS objectives and priorities.) This project is needed in Iowa City for many reasons. First of all, it has been proven that the greatest number of juvenile crime activirdes happen during the after school hours of 3:00 to 6:00 p.m. and during the summer months. The youth that tend to get in trouble are often the ones that do not excel academically, are not star athletes, and can not afford many of the camps and lessons available for youth during these hours. These are the youth targeted by Project Wheel - low-income, at-risk you~ between the ages of 10-16, Youth in this age group are often society's "Latchkey Kids" - they are too old for day care and too young to be employed. Project Wheel addresses several public service needs through participalJon in one program. It is a "Youth Service" which is a medium priority in the City Steps; it is a "Substance Abuse Service" because it serves as a crime prevention program, and this is a high priority of City Steps; and it addresses "Employment Training Service" which is also a high priority of City Steps. Mayor's Youth Employment Program has provided actual employment training and subsidized work experience for youth ages 14-21 for thirty (30) years. However, the agency has discovered that by involving youth in pre-employment activities prior to them tuming age 16, they are able to obtain and maintain combealive employment much easier than those youth not participating in pre-employment activities. Project Wheel serves as a pre-employment activity. The youth participate in an actual bicycle repair shop setling and use pro~'essional equipment. They are taught bicycle repair by persons actively employed in that profession. The youth also get to visit the local bicycle shops and learn about the merchandise and services offered. Project Wheel serves es a component of several City Steps Strategies: · Provision of Crime Awareness and Preverfdon Programs · Provision of Youth Services · Provide Employment Training and Education As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is wowing towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. Project Wheel proposes to serve forty (40) youth between the ages of 10-16. It would be the goal of the program that thirty-two (32) of these youth complete the endre program. This Dro~osal is re<~uestin(~ fundin(~ for twenty (20) youth with the (~oal for those beinc~ that sixteen (16) complete the pro¢lram. Project Wheel hopes to expand the knowledge and abilities of the youth in several areas, including health and nutrition, physical activity requirements, bicycte repair, bicycle safety, team-building, employment opportunities, and self-assessment To test the knowledge learned in each category, Mayor's Youth Employment Program will use pre-tests and post-tests. Some of these will be written tests to cleten'nine the knowledge of the you~. Other measurements will be by physical tests - similar to those used by a physical education instructor. Also, "bike bucks" are awarded to the youth that meet certain behavior and participation requirements each day. The number of"bike bucks" distributed will be kept track of on a daily basis to determine whether or not behaviors and communication improve as the program progresses. Youth will be required to write each day in a personal journal. They will write about what they are learning, how they feel about the activities, etc. The journals will be kept on-site and the coordinator will have access to the journals at any time. Progress towards the goals will also be measured by what the youth are saying in their journals. 10. List goal(s) of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income 2 Number between 31-50% median income 4 Number between 51-80% median income 6 Number between 81 - 100% median income 6 Number over 100% median income 2 TOTAL 2O persons or households persons or households __. persons or households persons or households ~ persons or households Persons or Households To provide a positive summer activity, which combines pre-employment activities, recreational activities and crime prevention activities, to forty (40) low-income and at-risk youth. This proposal is requesting funding for twenty (20) youth. To increase each youth's self-esteem, ability to work within a team, and ability to communicate effectively. To ~ncrease each youth's knowledge of their own interests and abilities through self-assessment. To increase each youth's knowledge of employment opportunities based upon their self-assessment. To ~ncrease each youth's knowledge of health and nutrition. To increase each youth's physical fitness abilities and endurance. To ;ncrease each youth's knowledge of bicycle repair and safety. To increase each youth's tolerance of diversity among themselves. To ~ncrease each youth's knowledge of independent living skills, such as cooking, shopping, etc. To increase each you~'s knowledge of drug use/abuse and the effects on one's health. To develop in each youth an interdependent view of the wodd, an appreciation of one's greater self-potential, and the development of see awareness. To expose each youth to a positive, healthy activity which they can participate in throughout their lives, independently or in groups. To match each youth with an adult bhat participates in bicycling as a positive, healthy activity that can serve as a mentor, fTiend, role model, etc. to the youth. To increase each youth's knowledge of healthy, positive activities offered in the community. 11, General Description of Activities: List major activities of the project (how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel Involved in car~ing out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). Major activities of the project include: · Youth will go on a weekly bicycle fide which will increase in length each week, building up to approximately 50-60 miles at the end of the program. · Youth will participate in an overnight camp-out during the last bicycle fide. · Youth will learn about health and nutrition - how to read food labels, the food pyramid, effects of sodium on the body, etc. · Youth will plan menus for daily snacks, food for bicycle fides and overnight camp-out; youth will shop for ingredients. · Youth will determine beginning fitness levels, workout on exercise equipment daily, and set physical fitness goals. · Youth will learn the parts of the bicycle, how to take apart and put back together, and how to determine repairs needed. · Youth will learn bicycle safety and practice the same when bicycling. · Youth will participate in team-building activities, learn to follow instructions, learn to get along with others in the group, and learn to communicate effectively. · Youth will assess own abilities and interests and learn about employment opportunities to consider and requirements for the same. · Youth will learn about the effects of drugs, alcohol, tobacco on the body and one's physical fitness abilities. Youth will learn positive ways to avoid substance abuse temptations. · Youth will meat with adults from the community and develop friendships based upon bicycling. · Youth will learn about clubs, activities offered in the community and surrounding area that they may participate in on their own - such as bicycling clubs, weight-lifting events, etc. · Youth will learn basic first aid and CPR. · Youth will use academics to determine mathematical problems such as calculating calories burned per bike fide, distance ddden per hour, and will write in a journal on a daily basis. Project Implementation: a) Time Schedule: The first week of each session will devote most of the time to developing a baseline of information for each youth, assessing the serf, and team-building activrdes. Youth will be measured for equipment and matched with a bicycle according to size. During weeks two through five, the group will devote time each week to physical fitness activities and working out on the exercise equipment; health and nutrition activities which will involve games and worksheets about health and nutrition; bicycle repair, maintenance, and safety classes; pre-employment exploration and opportunities; and will include a distance bicycle ride. Week six of the program will include some of the activities of weeks two through five, but will also involve conclusion activities which summarize activities learned throughout the program and will culminate with the overnight camp-out and long-distance bicycle dde. The youth will check all gear needed, plan and purchase food for the trip, assign duties for the trip (cooking, cleaning, dishwashing, etc.). Also, week six will involve some post-tasting with the final post-tests conducted after the conclusion of week 6. After the program ends, youth will be encouraged by their mentor to continue bicycling and practicing healthy, positive behaviors. b) Because the Project Wheel program was inrdally conducted during the summer of 1997, it has already proven to be financially feasible and meets any codes necessary. c) Personnel needed: Due to the positive experience of the program during the summer of 1997, the implementation required for the proposed project will be much easier. Personnel included are a Project Wheel Coordinator - this will be someone with experience working with low-income and/or at-risk youth; someone with an educational background; someone who supports the concept of a healthy, physically fit life-style; and someone who is a positive role model to the target population. A project assistant will also be hired and on-site with the youth at all times. A sag wagon driver will be utilized for all bicycle fides. The rest of the personnel involved are volunteers and/or staff employed by other agencies, businesses, etc. Materials and the curriculum have already been developed and just need to be up-dated for the current program. Materials and ingredients need to be purchased and organized so activities can be camed out on a timely basis. d) Amount of volunteer and agency staff time: Volunteers assist with weekly bicycle rides with a ratio of one adult for every two youth. A sag wagon needs to be driven on all fides by a licensed driver. Volunteers need to accompany the youth on the overnight camp- out. Volunteers from bicycle repair shops assist the coordinator with the bicycle repair function of the program. Staff from the Iowa State Extension Service assist by teaching some of the hea~ and nutrition components. The Project Wheel Coordinator position needs to be full-time for the twelve weeks of lhe actual program implementation; and part-time for two weeks pdor to the program beginning and for two weeks after the program is completed. The project assistant will be full-time for twelve weeks. (Funding is being requested for one-half of the summer program.) 12. If funds are not awarded, will the project/program continue? Yes X No 1;3. If funds are awarded, will the project/program continue alter the CDBG funds end? Yes X No 14. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any project over $300,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. EXPENSE CATEGORY CDBG FUNDS (e.g. salaries, acquis'~]o~, rehab) Staff Salades $ 4,440 Staff Fringes (15%xsalary) 666 Transportation 672 Food 1,200 Space, phone, utilities Materials & Supplies f-shirts Volunteers (Professional) ~/olunteers (General) Equipment 4(X) Youth Liab. Insurance 122 BUDGET BREAKDOWN Please place an X in box that applies. Type Status OTHER LIST SOURCE OF OTHER In- Cash Antic. Comm. FUNDS FUNDS Kind 600 MYEP X X 1,200 MYEP, Sthgate, Dev. X X 1,200 MYEP X X 200 ? see note #1 below 960 local bicycle shops X X 1,152 Community Members X X TOTALS $ 7,500 $ 5,312 15. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). H. Last year the Iowa City/Coralville Jaycees contributed $250.00 to purchase T-shirts for the youth. The Bicyclists of Iowa City contributed $500.00 to purchase helmets. Helmets will not need to be purchased again this year. It is hoped that the Jaycees and/or the Bicyclists of Iowa City can purchase the T-shirts this year. But, no commitment has been made at this time. ECI-SAFE x)ntributed $3,000.00 to provide for the training of staff and purchase of camping and exercise equipment. 16. Have you received CDBG funding in the past? Yes X No (if Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional loan and/or repayable loan?) if former projects are underway please indicate how much funding is left to be spent. MYEP received funding during the past years as follows: · FY91 $23.103 grant · FY92 $23,000 grant · FY93 $11,228 grant · FY94 $10,000 grant · FY95 $15,750 grant · FY96 $19,714 grant · FY97 $ 8,463 grant 17. Discuss your organization's policy for obtaining input from Iow4ncome persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. if applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. After the program was completed last summer, all youth ware surveyed to gain in-put for future implementation of the program. Results of the survey are being used to make alterations in the program to meet the needs of the youth. All youth served by MYEP are given an opportunity to complete consumer satisfaction surveys and these are used to make adjustments to programming to better serve the needs of the youth. Parents are also asked for suggestions. Mayor's Youth Employment Program 1425 North Dodge Street, P.O. Box 307 Iowa City, IA 52244 Phone: 319-341-0060, Fax: 319-341-0059 February 2, 1998 City of Iowa City Dept. of Planning & Community Development Attention: Housing and Community Development Commission 410 E. Washington St. Iowa City, IA 52240 Dear Commission Members: As a member of the Board of Directors for the Mayor's Youth Employment Program and a member of the finance committee, I want to certify that the attached application for FY99 Community Development Block Grant Funding in the amount of $7,500 was discussed and approved by the finance committee members on January 28, 1998. Sincerely, Dave Jacoby RECEIVED FEE) 03 1995 CITY OF IOWA CITY __.p.~_~= FY99 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS NemeofProje~: 2.~. Homekuyer Counseling / b. C. Budgeting Program Amount of CDBG Funda Requited $ 5,000 Loan S Grant $ -_5;000 Type of Loan: {check applicable line) Principal and interest (amortized loan) Principal and no interest {amortized loan) Principal and a balloon payment Cond~ional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Name and Addmesof Apldican~O~anization Performance Measures, Inc. 106 Grant Avenue Lisbon IA 52253 Amount n/a Conta~ Person and Phone Number Lynette Freese (319) 455-2883 12/97 Loca6on of P~opo~ed ~o~ct: Iowa City IA 6. Check CtTY STEPS Objectiveis) met: x Affordable Housing Needs Homeless Needs Public Facility Needs Public Service Needs Economic Development Needs Brief summary of the proposed project: Offering a budgeting seminar which focuses on basic financial concepts as well as mortgaGe-specific financial information would be an importan~, component of skill enhancement and program success. Some of the topics to be included follow: * Budget Preparation * Debt Management * Goal Setting *.Savings Planning * Emergency Funds * Taxes * Mortgage Education * Interest and Escrow * Amortization Schedules * Homeowner "Pitfalls" In addition to the above, a reference guide would be made available at the end of the packet containing contact names and numbers of individuals or agencies who could address specific questions for the new homeowner. This current presentation would be tailored to your clients to meet the need of your program and could be used by a consortium of other participating agencies. This pro~ram provides budget counseling, homebuyer education, credit enhancement, and foreclosure prevention, as called for in the policy statements of the Affordable Housing Pro~ram. This training would provide participants with the necessary skills to prepare a personal budget and learn to identify behaviors and techniques to live by and analyze budget variances. Through goal setting, savings planning, emergency funding, debt management, taxes, interest, and escrow education this program will ensure higher success for the Affordable Housing Program, making these participants owners of their cormnunity and rising to the end goal of home o%mership and tax paying citizens. ' s accurately as possible please clescribe how outcome data indicatas that the project objectives can be met. First, ~scrtbe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. ~r project oDjectives are primarily homebuyer education, credit enhancement, and ~oreclosure prevention. Through our budgeting training, success can be measured by number of participants obtaining homeo%mership, improved credit, and minimal .umbers of foreclosures. Surveys can also %e administered to assess participant tisfaction and perceived benefit. Uat g~mlle! of INs Im~l~rl. In ~14tlon, ~ INIkmm I~ ~ ym~ ~ln lira numbit ~f Ixmellcb4..cco~!lng to tim following inc4n~ 41Iagorise: (Idlmee I~ attichid Inr,~m (],-'dillnil for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number between 81 - 100% median income Number over 100% median income TOTAL Goals of the project are to educate 25 , persons or households 25 persons or households 25 persons or households 25 .persons or households -- persons or households 100 Persons or Households affordable housing homeowners. participants such that they may acquire through this pro,ram and be successful in becoming See responses to questions 7 and 8 for more detailed goals of our education program. General Description of Activities: List major activities of the project (how do these activttles address your goals listed in #107}. Project Implernentatlon: e) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially fe~lible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). The major activity is counseling / training to Affordable Housin9 participants. a) ~) Courses given to groups of 12-24 persons with course materials and reference guides for life-long learning provided. Course frequency based on registration demands. One-on-one consultation also available upon request. Cost based on course material, training time, developmental recovery, and overhead. We are bidding at lowest cost to secure contract as we are enthusiastic and honored at having an opportunity to participate in such a worthwhile community program and look forward to additional opportunities to work with the City of Iowa City. c) Personnel will be provided by Performance Measures, Inc. Training materials can also be provided to other non-profit agencies and their staff trained to administer program. d) One staff member to coordinate regis~i~ and logistics with contractee (10hr/mo). if funds .ew not ew~d~cl. will the I~oje~t/i~og~arn continue7 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes x No Participants would be required to incur registration costs. List the amount of CD6G funds requested for vartou~ categories appropriate to your project. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any project over $300,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to iml~ement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. PLEASE NOTE: The Housing and CommuniTy Development Commission may request a copy of your overall agency budgeT. XF NSE CATEGORY .g. ~es, ~quiaitlon, rehab) ~ourse Materials $ 1,500 Labor 3,000 ravel 500 BUDGET BREAKDOWN CDBG OTHER LIST SOURCE OF OTHER FUNDS FUNDS FUNDS Please place an X in box that applies, Type Status In- Cash Antic. Comm. Kind X X X X X X ALS $ 5,000 $ i L : other groups or organizations that were asked to contribute to or fund this project and the status of those funds (i, :lude anticipated dates of funding awards or decisions). n/a Have ym~ ~ved ~ fu~ Ifi tho I~et? Yea . Ale x (If Y#, what yea~el did you fm~Mva the fundlag, rate the dolar amount feedyed each year. a~cl how rmmh of ea=h award wee a grant, aof~li~onel Io~ and/or repayable loan?! If form~ projects are underway pleaae Indicia how much funding la iatt to be Ipe~lt. Discues your organizatton'$ policy for obtaining input from low-income persons potentially benef'ning or affected by the proposed project and your polly for obtaining feedback once the project has been completed. If applicant is a nonprofit. please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization'a Board of Directors. We plan to administer both pre- and post-program surveys to ascertain what is needed/e~pected and what ~as gained/accomplished, respectively. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1998, TO: fndrqfrm.sn City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 319-366-6230 j3. CITY OF IOWA CITY ~'J~ ~ 0/~'~' FY99 COMMUNITY DEVELOPMENT BLOCK G !~' '~~'~:: '-'T FUNDING REQUEST FOR NON-HOUSING PROJECT~- "' Name of Project: Hoover Elementary After School Inclusion Program 2a. Amount of CDBG Funds Requested $ 5,740.00 Loan $ Grant $ 5,740.00 Type of Loan: (check applicable line) Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repaymenl) Declining Balance Lien (forgiven over time) Name and Address of Applicant/Organization Vanessa Minick. Director Hoover On-Campus Care Hoover Elementary School 2200 Court St Iowa City, Iowa 52245 Location of Proposed Project: Hoover Elementary School Brief summary of the proposed project: Amount Contact Person and Phone Number Vanessa Minick. Director Hoover School 33%6835 Deb Scott-Miller, Consultant grant Wood AEA 10 358-6236 Check CITY STEPS Objective(s) met: __Affordable Housing Needs Homeless Needs Public Facility Needs _~Public Service Needs Economic Development Needs 1 2/9 7 Hoover Elementary School supports 2 classrooms serving students with autism. These students participate in integrated learning throughout their school day. Hoover School is committed to serving all students, and the After-School Program would like to offer students with autism the opportunity to participate in socialization, leisure skills, community integration, and enriched learning. In order to meet the needs of students with autism, an associate would be hired to provide direct intervention with social skills coaching and behavioral intervention. All students in the autism class would participate in the After School Program on a scheduled, rotating basis. Benefits to students with autism include increased appropriate social skills and behavior, expanded community learning, acquisition of new friends, and overall skill development. Benefits to Hoover Elementary peers include awareness of and appreciation of diversity, increased empathy, and improved interaction skills. Families of students,with aufism would also benefit from this respite care opportunity and expanded community skills. Why is this project needed? How does the project address the priorities. strategies and goals of CITY STEPS (Include references to CITY STEPS objectives and priorities.) Public Service Needs Handicapped Services - Allows students with outism to gain school/community skills with peers. Offers students with autism a "Circle of Friendship" in a struclured environment. Provides the opporlunily for sludenls wilh aulism to learn and develop social skills and communication skills with appropriate peer models. Accessibility - This project allows sludenls with autism the opportunily to participate in lhe After School Program with suppart. Wilhoul funding to cover the associate, the After School Program would not be an option far any of the students. Since IDEA mandates equal opportunity in school programs, the Iowa City Community School District and the After School Program could provide this oppartunity. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. Outcome Data 1. Fully integrated public school programs - students with and without disabilities will be able to participate in all Hoover Elementary School educational opportunities. 2. Equal opportunity for all students - accessibility to all supported Hoover programs. 3. Natural environments for skill teaching - the chance for students with autism to work on leisure skills in an actual leisure skills setting. 4. Enhanced skills for studenls with autism - the opportunily to gain academic, adaptive,. social, communication, and leisure skills with peers. 5. Enriched learning environments for all children - opportunity for nondisabled students 1o learn and work with a diverse peer group. 10. List goal(s) of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: {please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number between 81 - 100% median income Number over 100% median income TOTAL persons or households persons or households persons or households persons or households persons or households Persons or Households Gools 4. 5. 6. Inclusion opportunities for learning Accessibility for oll students to school programs Skill enhancement for student with outism Appreciation and opportunity to experience diversity for nondisabled students. Respite core oppodunities for families Peer support nelworks for sludenls with oulism General Description of Activities: List major activities of the project (how do these activities address your goals listed in #1071. Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project), Major Activities Goal 1 Each of the 12 students enrolled in the autism classrooms at Hoover Elementary will participate in the Hoover School After School Program on o scheduled rotating basis. Students will be accompanied by o 1 : 1 associale for social/behavioral coaching. Goal 2 A tuition scholarship and learning associate will enable students with autism to participate in the Hoover After School Program equally with olher students. Goal 3 Peers will provide students with autism appropriate models and opportunities 1o build skills through direct inslruction of the associate. Goal 4 Expanded learning and values enhancement I:or nondisabled students through sharing experiences with student with autism. Goal 5 Scheduled opportunilies for families to have time for themselves. Goal 6 The development of peers to support students with autism as Hoover School and in lhe transition to junior high. Project Implementation A. Time Schedule June/July 1998 - Interview and hire associate August 20, 1998 -Inservice training: 8 hours 2 hours - Program rules, schedules, expectations - Program Director 2 hours - Autism inte~'vention strategies - grant Wood Autism Consultant 4 hours - Student specific interventions - Autism Consultant, Hoover Autism Teachers August 21, 1998 - 4 hours - meet students and families August 24, 1998 - 4 hours - Autism classroom observation Conferencing with autism staff August 24, 1998 - June 6, 1999 - School year days 3:00 - 5:50 p.m. - direct student assistance Financial Feasibility Requested budget based on 1998-99 tuition rate and associate payment of $10.00/hour. The Hoover After School Program is an equal opportunity employer that is licensed by the Iowa Department of Human Services and supervised by the Hoover - On - Campus Care Board. Co Personnel involved in carrying out the project; 1. Vanessa Minick, Hoover - On - Campus - Care Director Cedified Elementary Teacher Provides personnel, supervision, and program administration 2. Hoover- On - Campus Care Board Parent volunteers and School Principal Provides program governing, budgeting, personnel hiring, and policy- making. 3. Autism Classroom Teachers Certified Autism teaching staff Available for consultation in individual students and inservice training. 4. Autism Consultant Certified Autism Consullant Available for consultation on individual students and inservice training 5. Parents Available for individual child problem-solving 12. If funds are not awarded, will the project/program continue? Yes No X , If funds are awarded, will the project/orooram cnntinue after the CDBG funds end? Yes X No~ In a modified form, with a scholarship given to waive tuition. No associate reimbursement will be available. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any project over $300,000and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. PLEASE NOTE: The Hous,ng and Communily Development Commission may request a copy of your overall agency budgel. BUDGET BREAKDOWN Please place an X in box that applies. ' ',PENSE CATEGORY CDBG FUNDS _le.g. salaries, acquisition, rehab) ~ Tuition $1,080.00 $120/mo X 9 mo Salary 4,660.00 Type OTHER LIST SOURCE OF OTHER In- Cash FUNDS FUNDS Kind Status Antic. Comm. _ 2.5 hrs/day X 180 cays + 16 hours inservice at $10.00/hour TOTALS $ 5,740.00 $ ~ l-c List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions}. Have you received CDBG funding in the past? Yes No (If Yes, what year{s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional loan and/or repayable loan?) If former projects are underway please indicate how much funding is left to be spent. 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence {such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. Parents of students with outism communicate daily through a sharing notebook with the classroom teacher. Information/communication will be shared directly with the Hoover After School Associate by the teachers. Also since the parents will pick up their child from the After School Program, they'll have the opportunity to speak directly to the associate. The autism consultant serving these students and their families is also on the Board of Directors of the Hoover-On-Campus Care Program. Thus, parent feedback and program information will be shared monthly at the board meeting. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1998, TO' ppdcdbg\fndrqfrm.sn City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 319-356-5230 Present: Hoover On Campus Care Minutes of the Board of Directors Meeting January 6, 1998 Rhonda Barr, Meg Ketterer, Cinde Lippold-Owen, Monnie Beach, Deb Scott-Miller, Vanessa Minick, Bonnie Engelstad, Mary Ann Roberts, John Ingebritson, Pete Carrillo. The meeting was called to order at 7:00 P.M. at the Hoover Media Center Secretary Report -- Monnie Beach · The minutes of the December 9, 1997, meetings were approved as submitted. Treasurer's Report -- Monnie Beach for Linda Chase. · Month to date and year to date financial positions were submitted and accepted. Vice-Chair's Report -- Meg Ketterer. · Current enrollments for school year 1997-98 are 10, 20, and 33 for before, after, and combined, respectively. Director's · · · Report -- Vanessa Minick HOCC is understaffed based upon current enrollments, and the Director currently is actively recruiting for vacant positions. The state inspection is forthcoming, and the Director is taking necessary steps to assure our compliance with all rules and regulations. The following scholarship issues were discussed. 1. To be eligible, the candidate must qualify for the Title 19 program. 2. A motion was made, seconded, and passed authorizing Deb Scott-Miller to prepare and submit a Block Grant application to the City of Iowa City for autistic student funding assistance. 3. The Board may wish to set aside scholarship funds at the beginning of each school year to be evenly disbursed to qualifying applicants. Principal's Report -- Marilyn Wirtz · The Director is doing an excellent job. PTA Liaison 's Report - Cinde Lippold-Owen · Nothing to report. RTL Management Report - John Ingebritson · John was introduced by the Chair, and given authorization to disburse/transfer funds. Members-At-Large Report -- Mary Ann Roberts, Deb Scott-Miller, Bonnie Engelstad, Pete Carrillo · The Christmas party went well. Chair's Report -- Rhonda Barr · The Chair reported that we have taken all actions that we can to voice our disapproval of the Strategy 2 Committee Report's intent to charge rent for the District's Before and After School Programs. · HOCC will have three (3) vacant staff positions in January 1998. The meeting was adjourned at 8:07 p.m. A special Board to prepare the slate of candidates for the next term will be held Tuesday, February 3, 1998, at 6:30 p.m. at the Hoover Media Center, and will be immediately followed by the General Membership Meeting at 7:00 p.m. Submitted by Monnie Beach, Secretary CITY OF IOWA CITY o ?. . FY99 CDBG and HOME FUNDING REQUEST FOR A~.L J~/,..~/'~TA/II:NT : PROJECTS Project Name: Type of Project: SECOND STEPS~'~ Transitional Housing (Property Acquisition) GENERAL INFORMATION Lead Applicant Name Hawkeye Area Community Action Program Applicant Address 2007 Waterfront Drive Iowa City, Iowa 52240 Contact Person ALlan L. ~een Title Johnson County Director Phone Number 337-5765 Fax Number 337-5831 Secondary Applicant (if applicable) Applicant Address Contact Person Phone Number Title Type of Applicant (check one): X Community Housing Development Organization Private non-profit organization Private for-profit, individual or partnership applicant Public Organization Federal Tax Identification Number: 42-0898405 o Amount of Funds Requested HOME $ grant $ CDBG $ 99,000 grant $ SUB-TOTAL $ grant $ TOTAL REQUEST $ 99,000 If a loan is requested, please indicate the applicable loan terms: Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Other: (explain) loan loan loan Years 6. Provide a brief description of the proposed project (please limit response to this space) Provide Transitional Housing to families that meet the HUD definition for Homelesshess or those families identified through the Head Start program, the FaDDS program, or a suitable local agency that finds a family living in an unsafe or dangerous situation. The Second Steps II would incorporate the proffer of housing with the services of a HACAP Family Support Worker, HACAP's Employment and Supportive Employment programs, and HACAP's Case Management System. Family Support is based on the belief that: Families are empowered when they have access to information and other resources and take action to improve the well-being of their children, their family, and their community. The monies would be used for the down payment and associated costs involved with the purchase of the City of Iowa City's two fourplexes located at 2721 Muscatine Avenue and 2727 Muscatine Avenue. 7. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received Budgeted Amount Amount Expended (to date) FY96 (July, 95 - June, 96) $ 145,647 $ 145,647 FY97 (July, 96 - June, 97) 10,000 $ 10,000 FY98 (July, 97 - June, 98) 4,886 $ 4,886 FY FY 8. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance). Second Steps II would preserve the existing use of the two fourplex units as affordable housing in Iowa City. The goal would be to admit eighty percent (80%) of applicants from the 0 to 30% of Median Family Income (MFI) category and admit twenty percent (20%) of the applicants from the 31% to 50% of MFI category. The two year program combines housing with services of a Family Support Worker to promote, empower, and nurture the family to define and use their strength to become self-sufficient. Yearly goals are: 1) Fifty percent (50%) of the participants will obtain permanent housing upon leaving the program. 2) Twenty-five percent (25%) will attend high school, obtain a GED, or attend college or some other post secondary program. 3) Sixty five percent (65%) will obtain an income that is not welfare payments or in addition to welfare payments within the next twelve months. 4) All (100%) of the participants will be offered family support and case management services and will meet to set short and long term goals, practice money management, learn household management and other life skills. 9. Describe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehab, tenant based rent assistance or downpayment assistance), total number of units and number of units assisted with public funds. Second Steps II is the two fourplexes owned by the Iowa City Public Housing Authority. The units are located at 2721 Muscatine Avenue and 2727 Muscatine Avenue. The Project is for the down payment assistance to help finance the acquisition of the eight units. Maps and pictures are attached. 10. Please detail, on a separate page, a complete budget including the proposed sources and uses of funds for the project. Include all other funding requested for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. See Attached Budget Sheet 11. requested for the proposed project. Funding Source and Type of Funds Iowa City CDBG (public) Iowa City HOME (public) State of Iowa HOME (public) Iowa Finance Authority (public) City of Iowa City - Tax Increment Financing (public) City of Iowa City - Tax Abatement or Exemption (public) Applicant Contribution of Equity (private) Private Lender Financing (private) Low Income Housing Tax Credits (private) Private Foundation(s) (private) Volunteer Labor and\or In-kind Donations (private) Please complete the table below showing the types and amounts of funding being Amount of Funding Requested $ 99,000 225,000 Total of Private Funds $ Total of Public Funds $ TOTAL PROJECT FUNDING $ Number of Units Requested Public Subsidy Per Unit $ Total Cost Per Unit $ 225,000 99,000 (b) 324,000 (c) (sum of lines a and b) 8 (d) 12,375 {line b divided by line d} 40,500 {line c divided by line d) eFor rental housing projects only, please complete the attached proforma with this applicatione 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement WITHOUT the use of City funds or property tax exemption. Local HOME Funds Requested x .25 = $ Local Match State HOME Funds Requested x .25 = State Match Not Applicable 13. To help ensure the efficient use of federal, state and local funding please describe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. Second Steps II a transitional housing program designed to move people from destabilized and dangerous living situations to self-sufficiency. The program is a two year program combined with family counseling and associated services. The tenant pays thirty percent (30%) of their income for rent plus their utilities. If their income would rise to exceed the Iowa City Fair Market Rent then the excess collected would be held with their deposit and returned when they have completed the two year program or have left program. The money is not part of their deposit and is automatically refunded in full. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Date July 1, 1998 Description of Activity Beginning of City Fiscal Year and Project Start Date July 1, 1998- Meeting with existing tenants by Public Housing Authority (PHA) to offer the the tenants the opportunity to purchase the properties.' Up to a forty five day response time. * September 1, 1998 PHA submits proposal to HUD concerning the disposal of property. October 1, 1998 Appraisals of property. All contracts and offers are drawn up that spell out responsibilities and relationships with HACAP and the City of Iowa City. Final financing figures and methods of financing agreed to. November 1, 1998 Presented to the City Council for their action. January 1, 1998 HACAP takes possession of property. * NOTE: Existing tenants would be allowed to reside in their units as long as they wished. They would be covered by Iowa Landlord Tenant Law and subject to the 30% income guidelines they have now. They can opt for program services if they wish. 15. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget (include evidence of financial commitment{s} including terms and amounts). HACAP is a tax exempt non-profit Community Action Agency incorporated in 1965 and a Community Housing Development Organization (CHDO). It provides programs and services to low income families to assist them in achieving and maintaining self-sufficiency in a six county area. Major program delivery is in the areas of Children's Services, Housing, Nutrition and Energy. HACAP has been a HUD approved counseling agency since 1974. It offers a Mortgage Foreclosure Prevention Program and Reverse Mortgage counseling. In all HACAP administers and operates forty different programs with an annual budget of about fourteen million dollars. HACAP began Transitional Housing Programs in 1987 and now offers these services in four counties. 16. Tell us why this project is needed (include information from market studies or other supporting documentation) and how it will fill a gap in the City's housing market. In addition, describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Consolidated Plan. The Executive Summary of CITY STEPS states that: 'The goal of CITY STEPS is to encourage and support families and individuals in achieving their highest degree of self- sufficiency.' The Executive Summary goes on to list the four main areas of need as follows: "1) Housing that is decent and affordable, 2) Homeless facilities and services, 3) Public facilities and services, and 4)Economic development. The chart on page 74 of CITY STEPS documents the needs at the time of this report in housing for the families below 50% of the Iowa City median family income. Under "Homeless Needs" transitional housing was the only area to score a 'High Need" in all income categories. A five year study by the National Resource Center for Family Centered Practice at the University of Iowa show the following characteristics for a head of a homeless family entering HACAP Transitional Housing. .. 41% reported being treated for psychological/emotional problems .. 31% reported being hospitalized for psychological/emotional problems .. 34% reported moving around a lot as a child .. 44% reported growing up in a family with a heavy drinker .. 35% reported living away from family more than six months while growing up .. 32% have a chronic medical problem that continues to interfere with their life .. 39% reported that they have been arrested and charged with a crime .. 35% reported being the victim of sexual abuse or assault by the age of fifteen .. 66% had lived as an adult with someone who had a substance abuse problem .. 58% lived as an adult with someone who beat them up These statistics emphasize the broad range of needs for homeless families in our community. The needs surrounding the areas above correlate with the High Needs under the category of "Public Service Needs" listed on page 75 of CITY STEPS. It also illustrates how fragile the family structure is when they enter HACAP's Transitional Housing. The chart on the next page quantifies the waiting list for all of HACAP's Transitional Housing programs. This is the report turned in to the State of Iowa for the Community Service Block Grant reports. This report is for the Fiscal Year Ending June 30, 1997. In the 260 families on the waiting list nearly two thirds are children under the age of eighteen. The largest group of children are under the age of five. This underscores the absolute need to deal effectively with these homeless families. The provision of housing along with the efforts of the Family Support Counselor are used to strengthen the family as a unit and help them become good housing consumers. The two year program has an overall goal to raise the family to self-sufficiency and build on the existing strengths in the family to overcome barriers to self-sufficiency. During this process life skills and other shorter term goals are worked on that increase the family awareness of being a good housing consumer. 17. Discuss your organization's policy for obtaining input from low income persons potentially benefiting or affected by the proposed project and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. HACAP has strived to always include low income representation on all boards and commissions. The HACAP Board of Directors requires that the Board have equal representation from the Public Sector, Private Sector, and low income representatives. This has carried down to county commissions and policy councils as a goal. Johnson County Commission recruits from housing participants, Head Start parents, and other recipient populations. The Transitional Housing programs have monthly meetings for life skills, parenting, budgeting, and consumer education. These meetings provide an avenue for feedback and group problem solving. The Family Support Workers run these meetings. All staff decisions regarding occupancy have an internal HACAP review process in addition to requirements under Iowa Landlord/Tenant Laws. 18. An objective of the City of Iowa City Comprehensive Plan is to promote diverse developments (variety of housing types and a mix of all income levels) please describe the target population this project is to serve and how the project will promote diversity. Also, please indicate the number of persons or households that will benefit from the proposed project by income category (see attached table for local Income Guidelines). Number between 0 - 30% median income Number between 31 - 50% median income Number between 51 - 80% median income Number between 80 - 100% median income Number over 100% median income TOTAL Percent LMI 100% 6 persons or households (a) 2 persons or households (b) persons or households {c! persons or households persons or households 8 Persons or Households (lines (a + b + c) divided by line f) 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. The performance outline to complete the transaction is the same outline developed when HACAP purchased the eighteen units at 1926 Broadway and 1946 Broadway in 1995. The actual closing on those properties occurred in February. So having a goal of January 1, 1999 is achievable. This date would also coincide with our program budget year and make planning for the year more rational. Some preliminary actions could be taken before July I that did not incur costs that are reimbursable. The overriding goal of the program is always to seek to promote, empower, and nurture the family to define and use their strengths to become self-sufficient. The performance goals for the year are as follows: .. Fifty percent (50%) of the participants will obtain permanent housing upon leaving the program. .. Twenty five percent (25%) will attend high school, obtain a GED, or attend college or some other post secondary program. .. Sixty five percent (65%) will obtain an income that is not welfare payments or in addition to welfare payments within the next twelve months. .. All (100%) of the participants will be offered family support and case management services and will meet to set short and long term goals, practice money management, learn household management and other life skills. A five year study of HACAP Transitional Housing Families performed by the National Resource Center for Family Centered Practice at the University of Iowa surveyed 217 former housing residents. At the time of departure from the program eighty six percent (86%) had secured housing. Sixty six percent (66%) secured their own housing, sixteen percent (16%) moved in with relatives, and four percent (4%) moved into other living arrangements (e.g., residential treatment programs). Fourteen percent (14%) did not respond. The median income for families at the time they left the program was $680 per month compared to $400 per month upon entering the program. For those who successfully completed the program, income rose to a median of $972 per month at program termination. Former residents are encouraged to return if they feel that they are experiencing problems. Short term goals and staff performance are monitored monthly by the Johnson County HACAP Commission. The Board of Directors meets monthly and receives monthly Commission reports from the County Commission. DUE FEBRUARY 3, 1998 AT 12:00 NOON City of Iowa City Department of Planning and Community Development 410 E. Washington Street (319) 356-5230 IOWA CITY FY1999 CDBG & HOME APLICATION ITEM #10 BUDGETS The CDBG and Home Grant Requests are divided equally between the expected costs of the project Second Steps II. For now before the official appraisal the estimated value as per the Iowa City Housing Authority is $300,000.00. Down Payment @ 25% ........... Eligible project costs * 92.206(d) (2) 5% ......... Marketing costs 92.206(d) (4) ** Required as per 92.351 1% ..... Staff and Overhead *** 92.206(d) (6) 1% ..... Lead based paint 92.355 !% ..... $75,000 $15,000 $ 3,000 $ 3,000 $ 3,000 $99,000 Second Steps II Budget Capital reserve .................. $ 5,000 Salaries .................. $ 7,175 Benefits and taxes ................. $ 2,870 Professional Consultation ......... $ 100 Mortgage .................. $ 25,000 Building and Maint ................. $ 3,000 Telephone .................. $ 400 Postage .................. $ 200 Printing and Publ .................. $ 100 Local Transportation ............... $ 600 Insurance .................. $ 1,400 Indirect .................. $ 1,866 Fees and Misc .................. $ 289 $ 48,000 Notes: * Appraisal fees, loan generation fees, recording, filings, processing fees,etc. ** Marketing and promotion information and fair housing information. Required under 92.351(Affirmative marketing) *** Staff and overhead directly chargeable to acquiring the project. FEB 0 ~ FY99 CDBG and HOME FUNDING REQUEST FOR ALL HOUSING PROJECTS Project Name: Type of Project: Affordable rental housing for elderly and/or persons with disabilities Tenant based rental assistance and security deposit assistance GENFRA! INFORMATION Lead Applicant Name: Iowa City IHA Senior Housing Limited Partnership Applicant Address: PO Box 1226; 319 E. Washington St, #111; Iowa City, Contact Person: Robert P. Burns Title: General Partner Phone Number: 319-338-7600 Fax Number: 319-337-2430 IA 52244 Secondary Applicant (if applicable): Applicant Address: Contact Person: Phone Number: N.A, Title: Type of Applicant mcheck one): Community Housing Development Organization Private non-profit organization X Private for-profit, individual or partnership applicant Public Organization Federal Tax Identification Number: 39-1909174 Amount of Funds Requested HOME $ 233,344 grant $ 0 CDBG $ 0 grant $. 0 SUB-TOTAL $ 0 grant $ 0 TOTAL REQUEST $ 233,34/4 moan loan loan If a loan is requested. please indicate the apolicable loan terms: Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Other: (e~l~lain~ Years o 2 Provide a brief description of the proposed project (please limit response to this space) Tenant based rental assistance and security deposit assistance to thirty (30) recipients. Assigned to Iowa City Public Housing Authority for administration and award. Target recipients who are elderly and/or persons with disabilities. Written tenant selection policies and criteria will be consistent with the purposes of providing housing to very low-income (50% median income) recipients and preference rules of the Iowa City Public Housing Authority established under the Housing Act of 1937. Rental assistance contracts shall be for not more than 24 months, except that assistance may be renewed. Funds shall be used to provide loans or grants to recipients for security deposits for rental of dwelling units. Recipients will be notified of new affordable rental housing at Lot 53, Walden Hills consisting of twenty- eight (28) one bedroom and two (2) two bedroom apartments that have rents at the local HUD Fair Market Rent (FMR) and occupancy restricted to elderly and/or persons with disabilities, hereinafter referred to as 'Senior Housing Project.' Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received F¥96 (July, 95 - June, 96) FY97 (July, 96 - June, 97) F¥98 (July, 97 - June, 98) FY Budgeted Amount Amount Expended (to date) None None None None None None FY Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance). The project will expand affordable rental housing by 30 dwelling units for very low income elderly and/or persons with disabilities. Iowa City HOME funds will provide the local match that is required by the Iowa Department of Economic Development to award State HOME funds for the construction of the Senior Housing Project. IDED requires $1 of local funds for $3 of State funds. The Applicant has applied for $700,000 HOME loan from IDED. The tenant based rental assistance and security deposit assistance will expand the availability of affordable rental housing units to elderly and/or persons with disabilities by allowing a recipient to pay 30% of his (her) adjusted gross income for rent and utility allowances. The Senior Housing Project will have affordable rent at the local FMR and will accept recipients of HOME tenant based rental assistance. The Senior Housing Project will meet the HUD housing quality standards. 9. Describe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehab, tenant based rent assistance or downpayment assistance), total number of units and number of units assisted with public funds. Type of project: Tenant based rental assistance and security deposit assistance. Total number of units: Thirty (30). Units assisted with public funds: Thirty (30). Senior Housing Project: Phase I of Lot 53, Walden Hills Subdivision consisting of 28 - one bedroom and 2 - two bedroom apartments in a 3-story building with elevator. All apartments are accessible to handicapped. Lot 53 is 8.66 acres located north of Rohret Road, east of Hwy. 218 and west of Shannon Drive (new). Lot 53 is part of a new 40 acre residential subdivision that is being developed by Bill Happel (Iowa Realty) and Mace Braverman (Southgate Development). Phase II, III and IV on Lot 53 will be developed by the applicant with similar 30 unit buildings. 10. Please detail, on a separate page, a complete budget including the proposed sources and uses of funds for the project. Include all other funding requested or needed for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. 11. requested for the proposed project. Funding Source and Type of Funds Iowa City CDBG (public) Iowa City HOME {public) State of Iowa HOME (public) Iowa Finance Authority (public) City of Iowa City - Tax Increment Financing (public) City of Iowa City - Tax Abatement or Exemption (public) Applicant Contribution of Equity (private) Private Lender Financing (private) Low Income Housing Tax Credits (private) Private Foundation(s) (private) Volunteer Labor and\or In-kind Donations (private) Please complete the table below showing the types and amounts of funding being Amount of Funding Requested $233,344. Total of Private Funds Total of Public Funds TOTAL PROJECT FUNDING Number of Units Requested Public Subsidy Per Unit Total Cost Per Unit Not Applicable Is) 233,344 lb) 233,344 {c) (sum of lines a and b) 30 ~d) 7,778 (line b divided by line d) 7,778 (line c divided by line d) The project leverages other financial resources that will be used to construct new Senior Housing Project including the following: low income housing tax credits, private equity capital, private bank loan, Iowa Finance Authority HAF loan, Iowa De partm~tj~- Economic Development HOME loan and Federal Home Loan Bank-CIP loan. 12. Program regulations require a 25% match for HOMF funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the I~roject will meet this matching requirement WITHOUT the use of City funds or property tax exemption. Local HOME Funds Requested $ 233,344 x .25 = ~ 58,336 Local Match State HOME Funds Requested 0 x .25 = $ 0 State Match The applicant will help the City of Iowa City meet this match requirement for local HOME funds by constructing a new Senior Housing Project on Lot 53 of Walden Hills Subdivision. Financing for development includes eligible match in the amount of $10,113 from the net present value of the difference between interest rates of an Iowa Finance Authority HAF loan and a market rate loan to develop the housing. 13. To help ensure the efficient use of federal, state and local funding please describe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. The rental assistance will benefit households with incomes ranging from 0% to 50% median income. Preference to households under 50% median income will provide assistance to those who need it the most. Rental assistance will insure that the assisted households will pay no more than 30% of their income for rent and utility allowances. Converting recipients of HOME rental assistance to Section 8 rental assistance as it becomes available will maintain long term affordability. The Senior Housing Project will maintain long-term affordability for a minimum of 20 years under the Iowa Department of Economic Development State HOME program and for a minimum 30 years under the federal low income housing tax credit program that is administered by the Iowa Finance Authority. The affordable housing rental rates for the Senior Housing Project will be set at the HUD Fair Market Rents making them eligible for Section 8 rental assistance. Rents shown are after deduction of utility allowance of $47 for 1BR and $64 for 2BR. Senior Housing Fair Market Rent Sixth Annual Independent Project Rents FMR Apartment Survey Market Study Survey One Bedroom $387 $387 $428 $420 Two Bedroom $494 $494 $593 $530 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or applicationis) for other funding). Date July 1, 1998 Description of Activity Beginning of City Fiscal Year and Project Start Date Tenant Based Rental Assistance and Security Deposit Assistance Schedule: March, 1999 Begin expenditure of City HOME tenant based rental assistance and security deposit assistance. December, 2001 Initial 24-month period ends. January, 2002 Begin contract renewal of remaining unused tenant based rental assistance. Senior Housing Project November, 1997 December 9, 1997 February, 1998 March, 1998 March, 1999 March, 1999 December, 1999 Schedule: Applications for other sources of funding. Rezoning completed. Awards for other sources of funding. Construction start. Construction completion. Rent-up. Complete rent-up. 15. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget (include evidence of financial commitment(s) Including terms and amounts). The Iowa City Public Housing Authority will administer the tenant based rental assistance and will certify household income to maintain regulatory compliance. The Iowa City Public Housing Authority has the experience of operating 82 units of public housing and administers 827 Section 8 vouchers and certificates. The Citizen Building Apartments in downtown Iowa City is a similar affordable rental housing development for elderly and/or persons with disabilities developed by the applicant contact person. The development is 100% occupied and has a waiting list of 46 households. The applicant contact person is directly involved with the day to day operations, compliance monitoring, and site management of this development using similar sources of financing contemplated for this project. 16. Tell us why this project is needed (include information from market studies or other supporting documentation) and how it will fill a gap in the City's housing market. In addition, describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Consolidated Plan. According to the City Steps Consolidated Plan, 'there are 2,141 low income elderly or small and large related households with a cost burden over 30% of their gross income. Currently the Iowa City Public Housing Authority has 82 units of public housing and 827 Section 8 vouchers and certificates. In addition, there is a continual waiting list of approximately 300 households. Because of the high market rents in Iowa City, rental assistance is the most important need identified by low income persons. The City intends to continue and expand the amount of rental assistance available.' According to the City Steps Consolidated Plan the Priority Need Level for elderly housing multi-family units is HIGH for 0% to 30% median income and MEDIUM for 31% to 50% median income. According to the City Steps Consolidated Plan the Priority Need Levels for senior services, handicapped services and accessibility needs are all HIGH. The Citizen Building Apartments is an affordable rental housing development for senior citizens and/or persons with disabilities. The development is 100% occupied and has a waiting list of 46 households. The tenant based rental assistance combined with new, affordable rental senior housing will help fill the gap in the City's housing market. The applicant commissioned an independent professional market analyst to conduct a study of rental housing need for west Iowa City. The study concludes there is demand for additional rental housing for elderly and persons with disabilities that exceeds the thirty unit size of this project. 17. Discuss your organization's policy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism(s) for obtain- ing feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. The applicant contact person is directly involved with the day to day operations, compliance monitoring, and site management of a rental housing development which targets senior citizens and/or persons with disabilities with household incomes from 0% to 60% of median income. The applicant contact person receives input from existing residents and potential residents on the waiting list. The applicant contact person has been involved with the development and/or the design of over sixty affordable housing projects throughout the State of Iowa. This includes 559 apartments that currently are operated by him. It is the applicant's policy to utilize all related experience and input when developing housing. Specifically for this project, the applicant has contacted the following organizations for their input and support: IMPACT, Elderly Services Agency, ICPHA, Life Skills and Hillcrest Family Services, 18. An objective of the City of Iowa City Comprehensive Plan is to promote diverse developments {variety of housing types and a mix of all income levels) please describe the target population this project is to serve and how the project will promote diversity. Also, please indicate the number of persons or households that will benefit from the proposed project by income category {see attached table for local Income Guidelines). Number between 0 - 30% median income Number between 31 - 50% median income Number between 51 - $0% median income Number between $0 o 100% median income Number over 100% median income TOTAL Percent LMI 22 persons or households 8 persons or households lb) 0 persons or households 0 persons or households 0 persons or households 30 Persons or Households 100 (lines la+b+c) divided by line f) The tenant based rental assistance and security deposit assistance will be targeted to thirty (30) households consisting of elderly and/or persons with disabilities with incomes ranging from 0% to 50% of median income. Diversity will be achieved through the Planned Area Development Plan that has been approved by the City Council for Walden Hills Subdivision, assuming recipients of tenant based rental assistance select living at the Senior Housing Project on Lot 53. Walden Hills is planned to include a variety of housing types that also reflect affordability by a variety of income levels, There are 249 total units planned consisting of elderly housing (120 units), single family (46 units), four-plexes {44 units), six-plexes (12 units), three-plex {3 units), eight-plax (8 units) and duplexes (16 units). 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. The outcome objective of the applicant is to provide tenant based rental assistance and security deposit assistance to thirty (30) elderly and/or persons with disabilities with household incomes from 0% to 50% median income so that these households pay no more than 30% of their income as rent and utility allowances. However, this does not guarantee these thirty households will find an affordable living unit to lease. Therefore, the applicant is developing new affordable rental housing for elderly and/or persons with disabilities at Lot 53, Shannon Drive, Walden Hills Subdivision consisting of twenty-eight {28) one bedroom and two (2) two bedroom apartments that have rents at the local HUD Fair Market Rent (FMR). Disbursement of City HOME funds for tenant based rental assistance and security deposit assistance will coincide with availability of this new housing. There are two sources of outcome data that indicate the outcome objective will be met. First, according to the City Steps Consolidated Plan the Iowa City Housing Authority has 827 Section 8 vouchers and certificates. In addition, there is a continual waiting list of approximately 300 households. Secondly, the Citizen Building Apartments is an affordable rental housing development for elderly and/or persons with disabilities developed and operated by the applicant contact person. The development is 100% occupied and has a waiting list of 46 households. The outcome data indicates a need for rental assistance and affordable rental housing for elderly and/or persons with disabilities. City HOME funds awarded under this application will be targeted only to them. The tenant based rental assistance and security deposit assistance combined with new, affordable, accessible, quality rental housing will help elderly and/or persons with disabilities gain economic and physical self sufficiency. ~<'~[~ 10. Sources and Uses of Funds SOURCES: HOME funds from City of Iowa City $233,344 USES: Security Deposit Assistance: 28 units @ $387. 2 units @ $494, Rental Assistance: 28 units @ $307 x 24 months° 2 units @ $317 x 24 months° Total Project Budget (FMR less Utility Allowance) -- {FMR less Utility Allowance) = $10,836 988 = 206,304 = 15,216 $233,344 NOTE: HOME regulations provide that a rental assistance contract be for not more than 24 months, except that assistance may be renewed. If less than $307 or $317 per month in rental assistance is required, a rental assistance contract will be renewed. Attachment for Question 10. 1744 F,(¢'ond .~,'~'~'nue Services flillcr,.~t R..idenc,' 214 Church Street ]7H5 Vizaleca lawn City. Iowa February 2, 1998 To Whom it may Concern (City of iowa C;ity): I am wrifng this letter as a letter of supF, ort ft~r the Iowa (-'it}' IH^ Senmr t-l(~uging al~pli('ati(,n tenant based rental assistance and the deveh)pment el affordable rental housing for ~enior ci~zens and/or peruohs with disabilities. [ have amy worked in Iowa ("ity for almost four years with assis6ng indiaduals with disabilities to learn ~ndependen~ living skills r~-)thai they maintain their apa~ment or move from a higher level o{ care and inlo their own apartmeal home. Affordable housing always seem~ t(~ be n topic of discussion in my work with thi~; pop, dalton. Meet of those individuals with disabilities that I've worked with have had limited financial mgour~ to adequately supped themselves and rental assi~;tance was a nec~;ary compon~t lot them to remain or obtain independent living in [he commm~ity. Iowa (.'i[y alepears to ~ ~ ~ch neighborhc~d in what resources it has to ofler lhe community, espec~ally ~he population I ~e. Iowa Ci~ is fo~unale 1o have three ho~pi~al~ a~; well as many mental health agencies in the ~re~ that offer sup~ to perf~ons with di~;abilitiv~< 'l'hi:~ c~ly al~o has many other wonderful things to offer that like most people appreciate individual:; with dinabilities wo~ld like to take ~d~,nta~e of stroh as beauMilli parks, an excellenl transi~odation sysl.em, n~¢t recr0ationel ~adlifies and activities. Basicall),, Iowa City is a wonderful ['dace to live and much to off~ i~ r~idents Why not continue ~o make Iowa City a place that all f~ople may have an o~,prtuni~ to enjoy, espedaily those that are less fortunate financially. By providing more afford&hie housing to per~ons with disabilities you may algo be l*roviding ~hem a }*lace t~ live wheffe they may have opporhmiti~ to grow and recover as well The Iowa City IHA S~ior Housing has demonstrated in fhe past that they have b~n and able to m~ the housing needs of tl~e community and ~th your m;r;islance lhey may continue thor goal of prodding housing to those desiring it. The Iowa City Press Citizen building that was renovated to house persons with disabilities is an excellent example of com[~an.y'$ rammigent to ~erving the [~ublic and Ihose in need of ho~ming. I have heard only positive comments ~rom the public as well a~ the r~sidenis thems, dyes n.~; to how tx'neficinl been to have an aff~dable housing facility like this located in the heart h~wa (~lty. II has [~rovided those finanda!ly limited resident~ to have fh~, ol*podut~itY Io padicipate and Mkv advantage of this wonderful city. .c,i ?'erel y, Eric Goyke ?ro ram Coordinator: Hillcrest Residence, 214 E Church St. Iowa City, IA. q7245 UNIVERSITY OF IOWA HOSPITAL AND CLINICS IMPACT Mental Health Clinical Outreach 200 Hawkins Drive Iowa City, IA, 52242 2/2198 Jesse D. Burns Iowa City IHA Senior Housing Limited Housing Partnership 319 East Washington Street Suite 111, PC Box 1226 Iowa City, IA 52244 Dear Mr. Burns: I am writing to convey my enthusiastic support. of your application to tI~e City of Iow2 City for tenant based rental assistance and the development of affordable housing for persons with disabilities. Your plan to increase the availability of rental assistance and decent affordable housing for persor~s with d~sability is a significant and timely contribution to the Iowa City commLJnity In my position as an advanced practice nurse working in the community with persons who have serious and persistent mental lib]ess I frequently assist with housing issues. It has been my experience that the persons I work with often wait 12-1 4 months to receive. rental assistance. Once they reacl~ tl~e top of the list, they also often experience difficulty finding housing which will rent to them and accept their rental assistance Stable housing is essential for persons with serious mental illness if they are to live productive and rewarding lives in our community. Disruption in living arrangements carl. and often does, precipitate a relapse of illness and return to the hospital It is my pleasure to support your proposal and look forward to assisting in any way possible with your goal of improving access to affordable housing for persons with disability. Sincerely, Elizabeth A. Hradek MA, RN Clinical Nurse Specialist $1 ! _LOCATION MAP i pLAN 3 2 ! T ~ T ~,2~FIRST FLOOR ~.,,o-, .... /llil ~THIRD FLOOR BURNS & BUk~S 03,'11/98 14:04 8515 242 4957 IOWA Fib/. Atrrlt. IOWA FINANCE AUTHORITY Building a Foundation for Iowa's Growth Terry E. Branstad Governor Ted R. Chaplet Executive Oi rt~'qor March 11, ! 998 Mr. Robert Bums Iowa City .Ilia Senior Hsng LP 3 ! 9 E. Washington St., Box 1226 Iowa City, Iowa 52244 AHTC Project//98-28 Iowa City IHA Senior Housing Dear Mr. Bums: Your AHTC project #98-28 has been conditionally approved by the Iowa Finance Authority Board of Directors on March 11, 1998, to receive a reservation in the amount of$179,905 contingent upon your submission of the reservation fee. The amount of credit may be reduced if the credit percentage for the month the Carryover Agreement is executed or for the month the building(s) is placed in service in 1998 is less than 9% or 4%. As you can see fxom the enclosed "Bulletin," the credit percentages have been running below 9% and 4%. The credit amount is also dependent upon final review by the Iowa Finance Authority. The 7% nonrefundable reservation fee in the amount of $12,593 must be received by the Iowa Finance Authority by April 7, 1998. All checks should be made out to the Iowa Finance Authority. The Car~over Agreement will be mailed to you shortly after we receive your reservation fee. We will also need a copy of a filed Warranty Deed and copy of the file-stamped Limited Partnership Agreement. Deputy Director (9gres.ltr) 100 East Grand Avenue Suite 250 Des Moines, Iowa 5030~ Ph: (515) 242-4990 Fax (515! 242-4957 CITY OF IOWA CITY FY99 CDBG and HOME FUNDING REQUEST FOR ALL HOUSING P~~~~ Project Name: The Community Fund for Housing Construction Financing for Affordable Housing Type of Project: GENERAL INFORMATION 1. Lead Applicant Name: Swenson and Associates Applicant Address: 829 Kirkwood Avenue - Iowa City Contact Person: Elizabeth B. Swenson Title: Principal . . . Phone Number: 337-3855 Fax Number: 339-4929 Secondary Applicant (if applicable): Applicant Address: Contact Person: Phone Number: Title: 'Type of Applicant Icheck one): Community Housing Development Organization Private non-profit organization Private for-profit, individual or partnership applicant Public Organization Federal Tax Identification Number: 344-38-5507 Amount of Funds Requested HOME $ grant $ 70,000 CDBG $ 35,000 grant $ SUB-TOTAL $ 35,000 grant $ 70,000 TOTAL REQUEST $ ]05,000 *Will also request State HOME Funds; If a loan is requested. please indicate the applicable loan terms: Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repa'yment) Declining Balance Lien (forgiven over time) .... Other: (explain) ..... loan loan loan Years ~5 Provide a brief description of the proposed project {please limit response to this space} 6. This project will create a permanent revolving loan fund for the construction of affordable housing. The loan fund will promote community participation through the investments of individuals, large corporations, small businesses, religious congregations and individuals. There will be a sense of community ownership and responsibility for providing housing that is . affordable for both rental and home ownership. The initial focus will be to provide construction financing at below market rate for units dedicated to families in the 0-80% of median income. Lenders will name their interest rates from 0% to below market rate at a term of up to two years. The money request through the CDBG/Home program will make it possible to significantly lower the construction lending rate since this (CDBG/Home) money will be lent at between 0-2% and mixed with money lent by the Greater Iowa City Community. 7. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s)undertaken. (City fiscal year July 1 to Budgeted Amount Amount Expended (to date) $68,235 3y 31 $20,000 By 6/15 $28,235 June 30) Fiscal Year Funds Received FY96 (July, 95 - June, 96) FY97 (July, 96 - June, 97) F¥98-(July, 97 - June,'98) FY FY o Briefly describe the project goals for providing or assisting. in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance). 8. By lending short-term construction money at lower costs, the final cost to the homeowner or the renter will be less. The landlord will thus have a smaller mortgage to repay and can charge lower rents. Tile perspective homeowner will have a lower final purchase price because the construction loan to the builder will be.less. Builders will have a greater incentive to build affordable housing because their risk will be lower because of the lower construction loan costs. There will be a wider pool of potential homeowners in the lower income ranges. Money can be used by contractors to rehabilitate existing properties at lower costs perserving our existing housing stock. Some community loan funds have also lent small amounts of money for such things as roof repair for a child care center, for example. This type of construction lending to social service related programs could also be considered within the guidelines set by lenders. Describe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehab, tenant based rent assistance or downpayment assistance). total number of units and number of units assisted with public funds. 9. The money from the loan fund can be used throughout Iowa City to improve our older, existing and in need o£repair housing stock and for new construction. The loan fund will be in place in time for the Peninsula development where such a community loan fund can bring people of good will together from throughout the community. 10, Please detail, on a separate page, a complete budget including the proposed sources and uses of funds for the project. Include all other funding requested or needed for the proposed project to be completed (e.g. infrastructure improvements). Where oossible please Drovide documentation for project costs. 11. requested for the proposed project. Funding Source and Type of Funds Iowa City CDBG (public) Iowa City HOME (public) State of Iowa HOME (public) Iowa Finance'Authority (public) City of Iowa City - Tax Increment Financing (public) City of Iowa City -. Tax Abatement or Exemption (public) Applicant Contribution of Equity (private) Private Lender Financing (private) Low Income Housing. Tax Credits (private) Private Foundation(s) (private) Volunteer Labor and\or In-kind Donations (private) Total of Private Funds $ Total of Public Funds $ TOTAL PROJECT FUNDING $ Number of Units 2Zl Requested Public Subsidy Per Unit $ Total Cost Per Unit $ Please complete the table below showing the types and amounts of funding being Amount of Funding Requested $ 35,000 $ 70, ooo $3: o, ooo O0 O0 O0 O0 $100,000 approx. O0 O0 $ 1,2oo $100,000 + $1,200 I $ zll 5,000 {b} $ 516,200 (c) (sum of lines a and b} Initiallv/Con~nd~s to Revolve Vari es (line b divided by line d) N/A (fine c divided by line d) · For rental housing j~r~jects only. please ¢oml)l~te the attac~ed ~roforma with thlz aoj)lication' 10. This is an example of how the Community Fund for Housing would work: Illustration of a Construction Loan: For example, if the loan needed was $20,000 $10,000 from the HOME Fund in a Community Fund could be loaned at 1%. A private lender will loan $10,000 for 2 years at 3%. The borrower would pay 2% on his/her construction financing. Currently banks charge in the range of 8%. $20,000 loaned at 8% for one year is $1,600; loaned at 2% is $400. This lowering of the cost by $1,200 can be significant for a family seeking housing. For a contractor building multiple units, the savings to the total project can be very important in the final mortgage costs and in the rent charged tenants or in the home prices the contractor needs to charge to make a small profit so he/she can consider future projects. 12. Program regulations require a 25% match for HOMI= funding only. Describe Row your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the prQject will meet this matching requirement WITHOUT the use of City funds or property tax exemption. Local HOME Funds Requested $ 70,000 x.25 = $ 35,000 (CDBG)LocalMatch State HOME Funds Requested $3!0,000 x.25 = $ $105,000 State Match See Attached 13. To help ensure the efficient use of federal, state and local funding please describe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. 13. Permanent financing will be committed before the construction loan is made. This will ensure the timely repayment of the construction loan making it possible to 'revolve' the money for the next project and the next project. A long term goal is to engage other lenders in nearby towns and future additional State Home Funds so that in 3-5 years the loan fund will be able to make loans on a more regional basis while keeping Iowa City as the center or hub of this development. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Date July 1, 1998 Description of Activity Beginning of City Fiscal Year and Project Start Date See Attached 12. The match for City HOME Funds of $70,000 is made by matching a grant request of. $35,000 in CDBG Funds to be used as start-up costs. This money will pay for legal fees associated with beginning a 501 .C3; for expenses associated with the Institute for Community Development technical assistance in beginning a loan fund; for publication of materials to private lenders and to users (housing developers) and and for the coordination of the start-up by Swenson and Associates. The City CDBG and HOME Funds will serve as a match to apply for State HOME Funds of $310,000. Because this is not intended to be a permanent government program but rather one that will engage the private sector, the expectation is to identify a specific target amount of private investment hopefully at about $100,000 initially. This should bring the total amount available for investment in housing to approximately :ffi70,000 in the first two years. 14. September 15, 1998 October 31, 1998 November 15, 1998 December-January 1999 February-March 1999 May 1999 Identify and invite 12 citizens to participate in the formation of of the Loan Fund. These people would include: .The Mayor or his designee as an ex~officio member. .The Director of Urban Planning and Development or her designee. .Other Board members would be drawn from the business community, religious congregations and the Kirkwood College/University of Iowa Community and potential recipients of the funding in the income ranges this loan fund seeks to assist. Invite and meet with representative from Institute for Community Economics to work out the details of how such a loan fund would work most effectively in Iowa City. Have attorney draw up application for 501 .C3 non-profit corporation. Develop strategy for approaches to individuals, businesses, congregations and others who have an interest in the creation of lower cost housing. Their interest may be based on this idea as a social good or as an important tool in attracting and keeping a solid work force in Iowa City. Develop literature and begin to visit potential donors and prospective users (developers) of the fund. Formalize criteria for loan selection. Advertise loan program. Non-profit status should be approved. Begin to take loan applications and make loans. 15. 16. 17. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget {include evidence of financial commitment{s) including tells and amounts). 15. Swenson and Associates will provide the overall coordination needed to begin the loan fund and to establish the fund as a permanent community resource for creating affordable housing. In 1986, Elizabeth Swenson, principal, was hired by the Downtown Cooperative Ministry of New Haven, Connecticut, to investigate ways their organization might effectively become involved in helping to solve housing problems plaguing that community. "New Haven Housing- 1986", was written by Elizabeth Swenson to report the findings of her study. This study led to the creation of the Greater New Haven Community Loan Fund now over 10 years old. Elizabeth Swenson continued to serve as a Board member for the first 6 years of its operation, chairing the Personnel Committee; representing the Community Fund to its Bank Pool (a consortium of 12 participating lenders loaning for larger projects); and initiating the development of a non-financical lending criteria in order to ensure the projects funded 'were also well designed. Tell us why this project is needed (include information from market studies or other supporting documentation) and how it will fill a gap in the City's housing market. In addit!on, describe :how the proposed project addresses the priorities, strategies and (3oals cited in the CITY STEPS Consolidated Plan. 16. There is currently no way to get inexpensive construction financing. Consequently most developers cannot afford to take the risk of becoming involved in developing or rehabiliating housing when there is such a tight margin between breaking even, incuring a loss or making enough of a profit to consider taking on future projects. The Loan fund encompases ideas identified in the recent "Iowa City Community Housing Forum Report", under financing mecha/nisms,#1 Affoi'dable Housing Funding Pool, #3 Financial Institutions - Combination Mortgage and Rebilitation Program, #6 Community Housing Linked Deposit Program. Because the Loan Fund would not be run by the City, the potential for involving a wider variety of investors and the sense of community ownership would be greater. The relationship of this loan fund to City Steps is two-fold. First, it seeks to work with creating housing for people in the range of incomes 0-80% of median that City Steps idenitifies as its !arget. Second, it preserves the initial capital investment and creates a permanent, on-going fund that is easy for the Iowa City C'ommunity to understand, to partcipate in and to feel a sense of ownership in and to see a clear result for their investments. Discuss your organization's policy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism(s) for obtain- ing feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of'the organization's Board of Directors, 17. For the housing created, the owner or renter must be within the 0-80% of median income range for 15 years following the HUD standard. As a part of the 'non-financial loan criteria' for selecting developers, potential owners and renters would be identified and their ideas will be included in the design while following cost guidelines. The loan fund would also invite the participation of individuals who might benefit from the fund as homeowners or renters. 18. 19. An objective of the City of Iowa City Comprehensive Plan is to promote diverse developments {variety of housing types and a mix of all income levels} please describe the target population this project is to serve and how the project will promote diversity. Also, please indicate the number of persons or households that will benefit from the proposed project by income category (see attached table for local Income Guidelines). Number between 0 - 30% median income x Number between 31 - 50% median income Number between 51 - 80% median income Number between '80 - 100% median income Number over 100% median income TOTAL 29 Percent LMI persons or households persons or households persons or households persons or households persons or households Persons or Households If)In i t ~ a 1 1 y- (lines {a+b+c) divided by line ~ill Revolve 18. The fund could reach approximately 29 families with a range of household sizes and incomes. This cycle could be repeated into the future indefinitely providing on-going funding well beyond HUD's designated 15 years. See #19 below. The primary goals are: 1. To create an on-going funding mechanism for construction financing which will have the effect of lowering the costs of housing for families living at the margins financially in terms of paying for housing costs. 2. To keep housing as a community priority which involves the participation of private citizens and orgranizations who can personally and corporately take responsiblity for creating an on-going housing program that will be a fine asset to our community and make it possible to have a wider range of housine options than would otherwise be possible. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. 19. The loan fund would focus in two areas: i. Rehabilitation of existing housing in which small loans would be made of between approximately $3,000- $20,000. 2. New construction in which a portion of the construction cost would be loaned generally 75% of approximately $85,000/unit or $63,750. Because in each case the term of the loan would be less than two years, there is the potential for assisting a large number of projects. In the first two years, it is realistic to imagine 4 loans of $60,000; 5 loans at $20,000; 10 loans at $10,000; 12 loans at $5,000, combining CDBG, HOME Funds, leveraged with individual, corporate, small business and congregational investment. The fund could reach 31 families with a range of household sizes and incomes. This cycle could be repeated into the future indefinitely providing on-going funding well beyond HUD's designated 15 years. For larger projects, the loan fund can also work with the local banking community to bring down the construction costs of svecific projects. ~nu!= F!:!~RUARY 3. 1998 AT 19:00 NOON City of Iowa City Department of Planning and Community Development 410 E. Washington Street (319) 356-5230 Name of Project: Employment Study CITY OF IOWA CITY ., 12J97 FY99 COMMUNITY DEVELOPMENT BI"OCK GRAIXT F~c~ 0 'i ;-' FUNDING REQUEST FOR NON-HOUSING PROJEC-S p- , 2a. Amount of CDBG Funds Requested $ 7,150 b. Loan $ Grant $ 7,150 c. Type of Loan: (check applicable line} Amount Principal and interest (amortized loan) .. Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) 3. NameandAddressofApplicant/Organization Evert Conner Rights & Resources Center for Independent Living 20 East Market Street Iowa City, IA 52245 LocationofProposedPr~ect: 20 East Market Street, Iowa City, IA 4. Contact Person and Phone Number Ethel Madison (319) 338-3870 Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs Public Facility Needs X Public Service Needs Economic Development Needs Brief summary of'the proposed project: The Center is proposing to implement a study project to ascertain the specific barriers that contribute to the low employment rate of people with disabilities in Iowa City. The study will focus on those individuals who have earned a four-year and advanced degrees. We propose to develop a task force to work with us to develop a tool by which to assess the necessary information. The task force will consist of business owners, consumers and professionals from the work force and other employment agencies in the area. At the end of the twelve month project, we will have obtained information to allow us to establish an effective job training program for individuals who experience disabilities. In addition we will provide advocacy for individuals who are at risk of losing jobs because of their disability. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include references to CITY STEPS objectives and priorities.) This project is needed because the majority of individuals with disabilities who have four-year and advanced degrees are underemployed or unemployed. In the past six months, we attempted to develop a training program to eliminate barriers to employment. After getting involved with the project, different problems surfaced to let us know that we 'didn't have all of the answers, and more information is needed before we can develop an effective training program. This project addresses the CITY STEPS priorities strategies and goals by providing better employment opportunities for individuals who are low income. According to City Steps the top contributing causes cited as most influential in the development of poverty-related problems were: unemployment or underemployment. They also stated that the need for job training was High on the list of priorities. In particular they indicated that there was a need for job interview preparation, interview clothes, access to typewriters, etc. We would like to focus on compiling information to pin point present training needs. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. The key elements addressed by this project will include a comprehensive study to determine what the barriers are to gainful employment for people with disabilities. Secondly, we will focus on developing a comprehensive program to address the needs identified in the study. When barriers are identified and removed, individuals will have a better opportunity to become employed in positions that they choose. The outcome will be met by hiring a qualified individual who meets the low income guidelines to manage' the project. A task force will be created consisting of community business owners, managers, consumers and employment agencies to assist with identifying problems and approaches to employment for people with disabilities. 10. List goal(s) of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number between 81 - 100% median income Number over 100% median income TOTAL persons or households persons or households persons or households persons or households persons or households Persons or Households The task force will include at least 4 consumers who are unemployed or underemployed. In addition an individual who is unemployed will be hired to manage the project. Goals: 1. To establish a task force consisting of consumers who hold degrees or other marketable skills, business owners, managers, and employment agencies. 2. Establish a plan for seeking and documenting data. 3. Establish a strategic plan to address identified needs. 4. Establish a team to implement the plan. 1. General Description of Activities: List major activities of the project {how do these activities address your goals listed in #107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). The project will be implemented within a twelve month period. An advisory team will be developed within the first three months of the project. The team members will determine how to best use the nine months remaining to gather information that will be beneficial in determining what is needed in our community to ensure better employment for qualified individuals with disabilities. The project is financially feasible because the majority of the participants will volunteer their time. W'e are asking for a part-time salary for an individual who has a disability to manage the project, and funding to pay for an interpreter, and transportation expenses. We are seeking funding from other sources to implement the project. Approximately 12 volunteers will meet not less than once each month and committees from the group will meet more often depending on their planned activities for the month. 12. If funds are not awarded, will the project/program continue? Yes No not immediately 13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes X No The results will allow us to continue with a training plan. 14. Ust the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories Such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please .include the cost of an audit for any project over $300,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. EXPENSE CATEGORY {e.g. salaries, acquisition, rehab) Salary BUDGET BREAKDOWN CDBG OTHER LIST SOURCE OF OTHER FUNDS FUNDS FUNDS $ 6,000 $ Please place an X in box that applies. Type Status In- Cash Antic. Comm. Kind Frinqe 600 Interpreter ,-" 400 Travel ~ 150 TOTALS $ 7,150 $ 1 5. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipa%ed dates of funding awards or decisions). Presently we are only seeking CDBG support for the study project. We will seek funding to implement the training program from the Division of Vocational Rehabilitation Services and Iowa Department for the Blind. They are interested in providing funding for innovative projects that are employment related. 6. Have you received CDBG funding in the past? Yes X No__ (If Yes, what year{s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional loan and/or repayable loan?) If former projects are underway please indicate how much funding is left to be spent. We received $1,800 for accessibility modifications to the Center in 1996. In addition we received $8,000 to make renovations to rental properties for consumers. The funding for office renovations has been used. The $8,000 is obligated, and should be used in a few weeks. '7. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. The Conner Center's policy for obtaining input from consumers who will benefit from this and other projects and services is to include them in the entire process. This organization is governed and managed by individuals who have disabilities, and it is our policy to advocate for the inclusion of others who have disabilities. Consumers will be part of the work force collecting data, and will provide information about their personal experiences. In addition we will evaluate the project by creating an evaluation form to be filled out by the participants and made available for reporting purposes and kept on file for future references. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1998, TO: :p dbg\fndrqfrm.sn City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 319-356-5230 Evert Conner Rights and Resources Center for Independent Living 20 East Market Street, Iowa City, IA 52240 · Voice and TTY: (319) 338-3870 February 2, 1998 Community Development Block Grant Committee 410 East Washington Street Iowa City, IA 52240 Dear Committee: The Board of Directors of the Evert Conner Rights and Resources CIL supports the efforts of the Center staff to secure CDBG funding to complete an employment study. The funding applied for will assist the Center and people with disabilities to become more productive citizens of the community and especially of the work force. On behalf of the staff, board and consumers, I want to thank you for the opportunity to seek funding for this project. If you have further questions of the board, please do not hesitate to contact me or any other board member. A list is provided. S i..~_~Le I Y ;imothy~~ancy,~ Vice Chairman, Center Board of Directors UNITED BOARD MEMBERS LIST Todd Case 26 East Market Street Iowa City, IA 52245 (319) 351-2626 Timothy Clancy (Vice Chair.) 302 Gilbert St. #1216 Iowa City, IA 52240 (319) 354-1067 Matthew Goodlaxson (Treasurer) 1109 Fifth Street Iowa City, IA 52240 (319) 354-0467 Nancy Ostrognai 2917 Sweetbriar Ave. Iowa City, IA 52245 (319) 338-7690 Lisa Stuler 212 Sixth Street #2 Coralville, IA 52241 (319) 338-0437 LaVeme Tutson 806 E. College Street #21 Iowa City, IA 52240 (319) 339-8999 Byford Wheeler (Chair) 212 Park Road Iowa City, IA 52240 (319) 338-5830 Martha Yoak 201 Grand View Ct. Iowa City, IA 52246 (319) 354-3371 Richard Young 1514 Park Ridge Timberlake Estates Swisher, IA 52338 (319) 857-4888 PART V PROJECTS WITHDRAWN PUBLIC SERVICE PROJECT Youth Leadership Program: Comm. Corrections Improvement Assn. Request $ 23,000 p. 331 HOUSING PROJECT Affordable Housing Pool: City of Iowa City $150,000 p. 345 TOTAL $173,000 Community Corrections Impro vement Association Board of Directors Patrick R. Cobb President World Class industries, inc. Robert E. Dvorsky State Senator Nancy Evans Public Safety Commissioner CiW of Cedar Rapids William G. Faches Attorney Faches, Gloe, Quint & Martin LaVerne W. Flagel President Rinderknecht Associates Inc. Gloria J. Frost Vice President & Director of Human Resources Shive-Hattery, Inc. Gerald R. Hinzman Director, Sixth Judicial District Department of Correctional Services Wally Horn State Senator Robert Kazimour C.E,O. RFK Transportation, Inc. Charles W. Larson Goordinator Governor's Alliance on Substance Abuse Mary A. Lundby State Senator Richard Myers State Representative T. A. Parks Director K.W. Products, Inc. February 25, 1998 Mr. Steve Nasby Associate Planner City of Iowa City 410 E Washington Street Iowa City, Iowa 52240 Dear Steve: I am writing to inform you that the Community Corrections Improvement Association wishes to withdraw the CDBG application for 1999 funds for the Youth Leadership Program. Unfortunately, some of the youths have dropped from the program, and even considering the new referrals from the Iowa City Community School District our percentage of low income youth does not meet the federal guidelines. We apologize for any inconvenience this may cause. Thankyou for the support and assistance you have provided us, we deeply appreciate everything you have done. Sincerely, Linda Miller Program & Fund Development CC: Steve Long 951 29th Avenue S.~C~rRapids, iowa 52404®319/398-3675 1. Name of Project: Youth Leadership Program CITY OF IOWA CITY FY99 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS 2a. Amount of CDBG Funds Requested $ 23.000.00 Loan $ N/A Gran~- $ N/A Type of Loan: {check applicable line) Principal and interest (amortized loan) Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) .- FEB u 3. Name and Address of Applicant/Organization Community Corrections Improvement Association 951 29th Avenue SW Cedar Rapids, Iowa 42404 Amount 4. Contact Person and Phone Number Unda Miller, (319) 398-3675 OR John Boyne, (319) 339-9144 5. Location of Proposed Project: This project ser~es youth in the Iowa City Community School District & Regina Schools. Iowa City - Johnson County o Check CITY STEPS Objective{s) met: Affordable Housing Needs Homeless Needs Public Facility Needs X Public Service Needs Economic Development Needs Brief summary of the proposed project: The Youth Leadership Program is a comprehensive 7 year prevention program. The YLP consists of a summer component with three fiers, after-school groups, family-fun nights, mentoting and tutodng components as well as youth development. Youth participants are picked up at their homes and returned to their homes each day during the summer program. During the school year participants meet at designated schools. The participants are picked up after school and delivered to their homes at the end of the after-school groups. In both cases this allows the youth to attend without transportation difficulties. The various program components are explained below. Summer Program Through a partnership with the University of Iowa's Men's & Women's Athletic Departments, the program hires carefully selected student athletes as summer counselors for the summer program. The summer program consists of throe tiers. The First Tier (6th and 7th grade), provides twenty hours of structurod time each week for seven weeks during the summer. The First Tier focus is on specific topics such as life skills, academics, character/leadership skills, positive use of froe time and community stewardship. The Second Tier (8th and 9th grade) also provides twenty hours of structured time each week for seven weeks during the summer. The focus of the Second Tier is community stewardship. Partnerships are developed with other community agencies to "place" youth as volunteers for 12 hours per week. Some youth will have the opportunity to work as junior counselors within the program. They will act as mentors for the first and second year participants. The youths are trained before their placement at their respective agencies. After their daily volunteer work, the youths gather for lunch, followed by leadership sessions on critical thinking. Tier Three (10th - 12th grade) will focus on school-to-work transition and/or college preparation. Currently this curriculum is in the design and finalization process for the Iowa City community. This tier of the program will begin in Iowa City the summer of 1999. The Community Planning Committee will work with the program staff to set the curriculum. At the end of the summer program, participants from all four communities meet at the Boy Scout Camp in Wakonda. The three day camp is held in three day increments ~for~ Tier I, Tier II, and Tier III have their camps at separate times. Each session continues with a leadership skill and team building focus. The last evening of camp the youths have a graduation ceremony. Parents are invited to attend. The youths are given tee shirts and hugs from their counselors and friends. After-School Groups The goal of the after-school group is for the youth to bond within their schools and to help support each other in their transitions from elementary to middle/junior high, and middle/junior high to high school. · School groups meet once a week for 1 1/2 -2 hours · Youth review previously learned, and acquire and implement new specific leadership skills, social skills, and basic living skills. · Youths decide appropriate after school activities and plan group calendars. (Staff give the youth a community resource list of possible after-school activities). · Youths are required to schedule one community stewardship activity per month. Community stewardship activities are chosen by the youth. · Tutors are selected for each participant that requests or requires additional academic assistance (Tutoring Component). Family Fun Nights Family Fun Nights are planned to promote positive family interaction and networking among parents. Family Fun Nights are planned and implemented by the YLP parents. YLP staff serve as resources to parents and assist with developing and establishing special training for the parents as required and/or needed according to their request. Mentoting Component A mentoring component will provide youth with role models from successful, caring adults in the community. The role of the mentor is to provide general guidance, promote personal and social responsibility, enhance the student's participation and abilities academically, and encourage participation in service and community activities. Youth Develo13ment The program staff establishes on-going communication with school staff and parents to identify academic and personal needs of the youth involved in the program. 8. Why is this project needed? How does the project address the priorities, strategies and goals of CITY STEPS (Include references to CITY STEPS objectives and priorifies.} 'A Matter of Time: Risk and Opportunity in the Non-School Hours" by the Carnegie Corporation cites unstructured, unsupervised time as a critical turning point for youth. According to the report, unsupervised time and poverty are the leading indicators of whether or not a child might eventually become involved in the criminal justice system. The benefits the Youth Leadership Program (YLP) provides to the community are solid. The YLP provides programming during the "window of opportunity" (Indiana Prevention Resource Center, 1997). Youths are selected by their school counselors at the end of their fifth grade year to begin their participation in the program that summer. The program is an active part of that child's life until they graduate from high school; a total of seven years. The students are selected based on the folowing criteria: · Leadership potential, negative or positive, · significant amounts of unsupervised or unstructured time, · likelihood of summer attendance, · demonstrates the ability to grasp new concepts in a timely fashion, · likely to complete the entire Youth Leadership Program, · identified as someone who influences other students (negative or positive), · parent/guardian demonstrates an interest in the student's school progress, and · lack of other opportunities. The program focuses on strengthening a child's protective factors to buffer them from the risk factors that can be found in every community. The Social Development Strategy is utilized in the program design. The Social Development Strategy builds bonding to a social unit utilizing three conditions; opportunities, skills, and recognition. Each individual child's positive characteristics are enhanced through opportunities provided by the program to develop leadership and team building skills that allow them to serve their school, family, community and peers. Thus, this provides for the youth participant opportunities to bond within a community that contributes the recognition of clear standards to gauge one's behavior. In reference to the CITY STEPS, under Public Service needs the Youth Leadership Program addresses Youth Services (priority level M), Transportation Services for the program { priority level H), Child Care Services ( priority level H) for young people who are traditionally not considered part of the child care population,~.~e in need of positive structured activities. Employment Training through the community stewardship component (priority level H) is also part of the program design. Last summer, program participants contributed 960 volunteer hours. In dollars and cents this equals $5,425.56 (computed at minimum wage with FICA), During the summer of 1998 program participants will donate 1800 hrs. of volunteer time to the Iowa City community; equaling $10,172.00. The services the Youth Leadership Program offer reinforces the family unit, commitment to school and community, character training and education with the 'how tos" of leadership and team building. Special programs that provide anti-drug, gang, violence, and crime information are delivered yearly to the program participants. 9. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. Project Evaluation Plan: The Program Director has worked closely with the Iowa Consortium on Substance Abuse to gather and implement an evaluation process. To date the consortium has guided the program and the director in the direction of utilizing a process evaluation that focuses on the way the Youth Leadership Program works. The consortium believes an 'outcome" evaluation is not appropriate until the first class graduates high school. However, outcome is carefully scrutinized per child concerning their successes programmatically on a yearly basis. The first process evaluation has been completed for the Cedar Rapids program and will be duplicated in the other communities. The evaluation uses the goals of the Youth Leadership Program as the assessment tools, and judges various components of the program by their ability to work toward those goals. The evaluation asks the members and their parents - about the program. It assesses the ability of the program to meet the needs of the clients, without compromising the integrity of the program. Likewise, the evaluation also looks at the structure of the Youth Leadership Program. The program comprises a Planing Committee, which conceptualizes the program, and the Program Staff, who puts the plans into action. Both the committee and the staff continue to operate similarly to the odginal Planning Committee and staff, and this evaluation analyses to develop pictures of program impact on youth and families. This area of the evaluation will examine the environment produced to ensure a safe, multicultural environment that emphasizes diversity and acceptance. Programmatically specific long-term and short-term goals have been established for the participants (listed below). A. Long-term goals of project: * All participants will understand the meaning of "Leadership" and live it. * All participants will complete high school. * All participants will continue in vocational training/apprenticeship, a junior college or four-year college. * Maintain a zero teen pregnancy rate. * Maintain a 0%-10% rate of substance abuse referrals. * Greater academic success in school. (measured through self, parental, and teacher reporting) * A program retention rate (80%-90%). * Enhanced bonding of participant to family, school, and community. (measured through self, parental, school reprt.) * Youth utilize facilities/programs that offer positive free time alternatives. (parental/self reporting) Unless stated. the short-term & long-term objectives are tracked specifically by program staff. B. Specific, short-term, measurable objectives: * Each participant will have the ability to identify and define 5 character traits of leadership, i.e., respect, confidence, trust, gentleness, patience. At the end of the first year participants will give examples of leadership in the four domains; self, family, friends/peers, school, and community. * A point system is established to award program participants of leadership skills practiced during a program day. Each participant will designate a community organization to which they will donate their time and assistance. Projected stewardship hours in the Iowa City community for the summer of 1998:200 hours. As the participants enter high school more time is spent at the stewardship site versus classroom and group activities. * Each participant will be able to reflect on the leadership curriculum and relate how it fits into their own lives and community. 10. List goal{s) of this project. In addition, please indicate the best you can the number of beneficiaries according to the following income categories: (please see attached Income Guidelines for Iowa City) GOALS ADDRESSED IN PREVIOUS SECTION. Number between 0-30% median income Number between 31-50% median income Number between 51-80% median income Number between 81 - 100% median income Number over 100% median income TOTAL persons or households persons or households persons or households persons or households persons or households Persons or Households An additional 40-45 youth will be recruited to participate in the program the spring of 1998. We are requesting $23,000 to assist with the additional expense of the new program participants. The cost for 1 youth to participate in the summer program is $725. The participant spends 140 hours at the program site during that 7 weeks (20 hours a week x 7 weeks). That breaks out into a cost of $5.18 per hour per youth. YOUTH LEADERSHIP PROGRAM DEMOGRAPHICS: The Iowa City YLP operated from June 16, 1997 through August 1, 1997. The site for all three classes was Lucas Elementary School. 113 youth participated in the summer program. This is an overall retention rate of 93%. Economic break out is as follows: Low Income 49% Moderate Income 34% High Income 13.5% Refused to Answer 3% Gender: Males 56 Females 57 Race: Caucasian 84 African Amer. 12 Latino 4 Asian 7 Native Amer. 0 Unanswered 6 Family Information: Female Head of Household 36 Family Disruption 21 Parents work FT 48 Participant Bio: Behavior Disability 4 Physical Disability 3 Learning Disability 10 Emotional Disability 7 I FTTFRS OF FINANCIAl COMMITMFNT/SUPPORT INC! UDF MAYOR'S YOUTH EMPLOYMENT PROGRAM BOUY SCOUTS OF AMEICA IOWA CITY COMMUNITY SCHOOL DISTRICT UNIVERSITY OF IOWA'S MEN'S & WOMEN'S ATHLECTIC DEPARTMENTS 11. General Description of Activities: List major activities of the project (how do these activities address your goals listed in ¢/107). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c! personnel involved in carrying out the project and related experience with program and project implementation; d} amount of volunteer and agency staff time needed to carry out the project). Project Implementation: Please see attachments A & B, they explain the program time line and Iowa City partnerships. Personnel: Attachments C & D, resumes of the Program Director, Lisa Rose, and Iowa City Coordinator, John Boyne. The Iowa City Program is supported by two full time VISTA Volunteers providing 40 hours a week to program development. Other staff, John Ortlieb, is a part time site coordinator, grades 6th, 7th, & 8th. During the summer program additional staff includes carefully selected men and women athletes from the University of Iowa's Department of Athletics. Staff Time designated to program: Program Director (oversees 4 programs) Iowa City Coordinator VISTA Volunteers (2 x 40hrs. a wk.) Site Coordinator (PT 10 - 20 hrs. a wk.) 10 hrs. 40 hrs. 80 hrs. 20 hrs. Total 150 weekly Summer staff: Summer Counselors During the summer (Athletes; 25 hrs. a wk. x 19 counselors = 475 weekly) 625 hours of staff time to implement the program. ATTACHMENT A · 'YOUTH LEADERSHIP PROGRAM TIME-LINE Youth Selected by Elementary School Guidance Counselors 6th 7th 8th 9th 10th 1 lth 12th k/outh receive Certificates of selection Home visit completed in home by YLP staff Youth participate in an 8 week summer program which includes a camping retreat. Youth and their families are invited to an end of the summer program graduation. Youth participate in weekly after school groups. Parents plan and coordinate Family Fun Nights throughout the school year which all youth and their families are invited to. Youth receive tutoring as needed or requested by the schools. Youth participate in an 8 week summer program designed around Community Stewardship. Youth select and plan their celebration of summer graduation. Youth participate in an 8 week summer program designed around Community Stewardship. Youth receive stipends for their work. These grades are still in the development phase. However, the collaborations we are making center around college preparation and school to work transition. Upward Bound is interested in working with us during these years to prepare the youth for college. We also have approached JTP about possible collaboration with the school to work component. Another area we will pursue will be to train our high school youth to tutor our younger youth in the program. ~'eas of. Mutual= Concern~ Grant Woc~l Area Fxl. Agency C.R. Police Department Mayors Youth United Action for Youth iowa City Comm. School District Marion Schools Tama Schools Ona',,a;i.:n 9:l~li.*,l Cowmitts' ·hey, amir. ,'T ra/ni,.g I I · · · · · i I · · · · · C.R. Comm. Schools McLeod, Inc. Area Substance Abuse Council University of Iowa Iowa State University rkwo Comm. College Boy Scouts of America BigBrothers/Big Sisters JTPA CASA Dept of Correctional Services CCIA · .0 '.'0.' ' · ':' .'· Youth Leadership Program · · I · · · · · · .0 ATTACHMENT B i i ~'C~t Matc~ulg ATTACHMENT C PROGRAM DIRECTOR LISA ROSE 777 PARALTA ROAD SPRINGVILLE, IOWA 52336 (319) 854-6404 HOME/(319) 398-3907 WORK March 1993 to Present CAREER SUMMARY: Demonstrated accomplishments in planning, developing, and managing youth programs. Professional Experience Youth Leadership Program, Program Director 901 29th Avenue Southwest Cedar Rapids, Iowa 52404 Duties: Currently providing overall management and coordination of the Youth Leadership Program in 4 communities. A comprehensive proactive program to promote positive youth development to "potentially high benefit" students. Youth Services Supervisor, Linn County Shelter Cedar Rapids, Iowa Duties: Managed the daya to day operation of the shelter that provides temporary care for court-ordered youth, ages 12-17. Youth counselor, Linn County Detention Center Madon, Iowa Duties: Supervised the daily activities of delinquent youth, implemented behavior management program, and provided crises intervention. Owner, Instructor of the Rose School of Suzuki Piano Hiawatha, Iowa Duties: Provided piano instruction using the Suzuki Method. 1974 m 1978 Education BA, Dana College, Blair, NE Major: Social Work/Psychology/Sociology cum laude 1997 Completed Graduate Studies Iowa State University, Ames, Iowa Counseling Presentations Working With America's Youth "Fostering Resiliency in Kids National Conference in Pittsburg, Pennsylvania £ ATTACItlVlENT D JOHN BOYNE 4125 20th Avenue South Minneapolis, Minnesota 55407 612-721-6999 (h) 612-872-2771 (w) BJECTIVE: To guide the development of creative youth programming. KILLS: 'ELATED EMPLOYMENT qlSTORY: Program Development · Participated in the development of an Americorps program and an award winning summer youth employment educational program · developed case management system for employment training program. Supervision · Supervised youth in work and recreational settings. · helped hire, supervise and train crew leaders and summer teachers · strong, facilitative leadership style. Collaboration · Developed constructive partnerships with for-profit and non-profit organizations at local, state and federal levels · effective mediario, skills. Youth Work Experience · Extensive experience working with youth in educational, employment and counseling situations · strong ability to develop relationships with youth from diverse backgrounds. Loring Nicoilet-Bethlehem Community Centers, Minneapolis, Minnesota Youth Services Case Manager, September 1994- present · Case manage 37 students from low-income families in youth employment and training program: train youth in employability skills, arrange private sector placements, develop internships, counsel and mentor youth on employment and personal issues, make legal, housing and counseling referrals. · Maintain extensive, federal paperwork requirements for case management program. · Supervised and trained college interns · Participated in agency's Strategic Planning Committee: helped redefine agencies' mission and core values and developed five year strategic plan. · Co-developed agency's Americorps program. Training Coordinator, April 1996-September 1996 · Co-created experiential curriculum · Hired, trained and supervised ten certified teachers for experiential, youth-employmeut educational component · Helped manage delivery of program to 400 youth. Assistant Coordinator, June 1994-August 1994 · Assisted in coordination of summer youth employment and training program · Trained crew supervisors · Collaborated with park system in developing work projects · Addressed program problems. Crew Supervisor, June 1994-August 1994, June 1993-August 1993 · Supervised crew of 12 youth from low-income families in summer employment program · Experientially taught job skills and communication skills - Designed and implemented landscaping construction projects to meet educational goals · Supervised assistant crew leader. Abbott Northwestern Hospital, Minneapolis, MiJmesota Mental Health Counselor, October 1988-April 1991 · Provided direct patient care on an adult mental health unit - Counseled patients · Co-facilitated therapeutic groups · Documented patient progress · Contributed to team meetings on patients · Worked periodically Abbott's adolescent treatment facility. Voyageur Outward Bound School, Minneapolis, Minnesota Outdoor Educator, June 1986-September 1988 · Led educational, wilderness trips for adolescents and adults designed to foster self-esteem, self-reliance and teamwork. · Taught camping skills, environmental issues, canoeing, kayaking and rock climbing to foster the broader educational goals of the program · Worked periodically with VOBS' urban youth program in the Twin Cities. Marshall House, St. Paul, Minnesota Mental Health Worker, October 1985-January 1986 · Supervised a group home for mentally ill ~nen on weekends. · Counseled residents · Provided recreational activities · Dispensed medications · Prepared family-style meals. EDUCATION: Related Course Work: University of Minnesota · Counseling Practicum I (1990) · Semiuar on the College Student (1994) · Cross-Cultural Counseling(1996) St. Mary's Graduate Center · Theories of Personality (1989). Pacific School of Religion, Berkeley, California Certificate of Theological Studies, May 1993 University of Minnesota, Minneapolis, Minnesota Bachelor of Science in Forest Resources, May 1985 VOLUNTEER EXPERIENCE: Youth Emergency Services, Minneapolis, Minnesota Crisis Phone Counselor, May 1985-January 1986 Counseled callers on a wide range of psychological issues. 12. If funds are not awarded, will the project/program continue? I Yes X No i13. If funds are awarded, will the project/program continue after the CDBG funds end? Yes X No List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for constructionirehab projects. Please include the cost of an audit for any project over $300,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. DOCUMENT COSTS WHENEVER POSSIBLE. PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. CDBG FUNDS 9 5,000.00 910,000.00 9 7,000.00 9 1,000.00 EXPENSE CATEGORY (e.g. salaries, acquisition, reheb) Retreat BSA Program Director .25 Program Coordinator Transportation Mreals Supplies Office space Program facilities VISTA Volunteers Program Counselors U of I Special Events BUDGET BREAKDOWN OTHER LIST SOURCE OF OTHER FUNDS FUNDS Please place an X in box that applies. Type Status In- Cash Antic. Comm. Kind 911,250.00 Boy Scouts of America X X 9 2,537.64 CCIA X X 920,000.00* CCIA* X* X* 9 6,480.00 Mayor's Youth Employment Prg. X X $11,200.00 Iowa City Schools X X 935,040.32 CCIA X X 923,275.00 CCIA X X 912,000 University of Iowa, X X Men'sNVomen's Athletic Depts. TOTALS 923,000.00 9121,782.96 15. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds {include anticipated dates of funding awards or decisions). During FY98 the CCIA on behalf of the Youth Leadership Program developed a fund raising campaign described in the addendum. This campaign generated donations from all of the YLP communities, and will be conducted annually. Donations from private and business entities have contributed throughout the year. All donors are listed in the attached TAB, page 2, inside cover. In FY 98 Iowa City YLP received Johnson Decat funds, and ECI SAFE · funds, as well as Iowa City CDBG. Other funds are provided by the Community Corrections Improvement Association and Criminal Juvenile Justice Crime Prevention Grant. 16. Have you received CDBG funding in the past? Yes X No (If Yes, what year(s) did you receive the funding, state the dollar amount received each year, and how much of each award was a grant, conditional loan and/or repayable loan?) If former projects are underway please indicate how much funding is left to be spent. The Community Corrections Improvement Association received a $17,000 grant in FY 98 for the Youth Leadership Program. To date there is $2,000 left in this account that is designated for meals. This will be spent prior to July 1, 1998 for the summer program. 17. Discuss your organization's policy for obtaining input from low-income persons potentially benefiting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence {such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. The YLP evaluates the program on an on-going basis as described in section 9. Ukewise, the selected youth complete formal and informal surveys regarding the program. Parents are actively involved in the program monthly at parent meetings where they discuss what issues they would like to see addressed and in planning special events including family activity nights. Each member of the Community Corrections Improvement Association Board of Directors donated their personal time and finances toward Tier III of the fund raiser. Many took an active part by hosting a legislator at the awards dinner, and/or purchased a table ($300) of community leaders. APPLICATIONS SHOULD BE RETURNED BY 12:00 NOON, FEBRUARY 3, 1998, TO: ppdcdbg\fndrqfrm.sn City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 319-356-5230 City of Iowa City MEMORANDUM DATE: TO: FROM: RE: February 17, 1998 Housing and Community Development Commission File Steve Nasby, Associate Planner'~ Application for FY99 HOME Funding - Affordable Housing Pool On Februaw 12; 1998, the City Council held a public meeting to discuss the strategies outlined in the Community Housing Forum document. One of the strategies in the Funding Mechanisms section was the capitalization of the Affordable Housing Pool. Due to Council concerns over guidelines this project was deferred by the City Council until guidelines could be established. Staff indicated that guidelines would be developed by summer and submitted to HCDC for their review and recommendation. A target date of August 1998 was set for this item to return to the City Council. Since the City Council delayed the Affordable Housing Pool, the application for FY99 funds was withdrawn from HCDC consideration. RECEIVED ~JA!~ ;~ 0 199.~ CITY OF IOWA CITY P.C.D. DEPARTMENT FY99 CDBG and HOME FUNDING REQUEST FOR ALL. HOUSING PROJECTS Project Name: AFFORDABLE HOUSING FUNDING POOL Type of Project: Affordable Housing Opportunities GENERAL INFORMATION Lead Applicant Name City of Iowa City -Community Housin~ Forum Applicant Address 410 East Washington Street Contact Person Steve Nasby Title Associate Planner Phone Number 31%356-5248 Fax Number 319-356-5009 Secondary Applicant (if applicable) Applicant Address Contact Person Phone Number Title Type of Applicant (check one): Community Housing Development Organization Private non-profit organization Private for-profit, individual or partnership applicant X Public Organization 4. Federal Tax Identification Number: 42-6004806 Amount of Funds Requested HOME $ grant ~ 150,000 CDBG $ grant $ SUB-TOTAL $ grant $ 150,000 TOTAL REQUEST $150,000 loan loan loan If a loan is requested, please indicate the applicable loan terms: Principal and interest (amortized loan) X Principal and no interest (amortized loan) Principal and a balloon payment Conditional Occupancy Loan (future repayment) Declining Balance Lien (forgiven over time) Other: (explain) 3(~(~ Years 10 (max) 6. Provide a brief description of the proposed project {please limit response to this space) This program would provide limited gap financing to increase the production of affordable owner-occupied and/or short-term rental housing. As defined in the Community Housing Forum (CHF) Report a priority would be for starter housing. This priority could be accomplished through a lease to purchase program, although program criteria have yet to be established. When the criteria are established they will be presented to the Housing and Community Development Commission (HCDC) for their review and approval. These funds could be used by nonprofit housing developers and the City for land acquisition and/or housing construction. By having these funds available throughout the year housing proposals could be responded to immediately, instead of waiting for the next CDBG and HOME allocation process that occurs only once per year. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30). Fiscal Year Funds Received Budgeted Amount FY96 (July, 95 - June, 96) 0 FY97 (July, 96 - June, 97) 0 FY98 (July, 97 - June, 98) 0 Amount Expended (to date) 0 0 0 NOTE: This is a new activity and has not received previous funding. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance). The following are the goals of this program: 2. 3. 4. 5. Year-round opportunities for gap financing through short-term loans. A reusable source of HOME funds for future projects. Provide affordable housing oppodunities through lease to purchase. Develop specifications and design for prototype housing units. Attempt to deliver single-family housing for less than $86,200 per unit. Describe in detail the project location (provide maps and/or drawings), type of project (new construction, acquisition, rehab, tenant based rent assistance or downpayment assistance), total number of units and number of units assisted with public funds. The project will include land acquisition and new construction of housing units. These funds will be provided to projects on a case-by-case basis throughout FY99 (July 1, 1998 to June 30, 1999). Due to this being a new program no specific projects or sites have been identified at this time. All units assisted with HOME funds or City General Fund monies will be HOME assisted and qualify as "affordable" under the HOME program regulations. The CHF reports estimates that 10 new units will be assisted with these funds. 10. 11. Please detail, on a separate page, a complete budget including the proposed sources and uses of funds for the project. Include all other funding requested for the proposed project to be completed (e.g. infrastructure improvements). Where possible please provide documentation for project costs. Complete budgets and uses of funds will be presented to HCDC for specific projects as they request these funds. Please complete the table below showing the types and amounts of funding being requested for the proposed project. Funding Source and Type of Funds Iowa City CDBG (public) Iowa City HOME (public) State of Iowa HOME (public) Iowa Finance Authority (public) City of Iowa City - Tax Increment Financing (public) City of Iowa City - Tax Abatement or Exemption (public) Applicant Contribution of Equity (private) Private Lender Financing (private) Low Income Housing Tax Credits (private) Private Foundation(s) (private) Volunteer Labor and\or In-kind Donations (private) Amount of Funding Requested $150,000 50,000 City General Fund Unknown Total of Private Funds Total of Public Funds TOTAL PROJECT FUNDING Number of Units Requested Public Subsidy Per Unit Total Cost Per Unit Unknown la) 300.000 (b) 300,000 (c) (sum of lines a and b) estimate 10 Id) 30,000 (line b divided by line d) 30.000__ (line c divided by line d) *For rental housing projects only. please complete the attached proforma with this application * 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds, If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement WITHOUT the use of City funds or property tax exemption. Local HOME Funds Requested $ 150.000 x .25 = $ 37.500 Local Match State HOME Funds Requested $ x .25 = $ State Match The matching funds are coming from the City's General Fund. These funds have been budgeted for matching the local HOME funds received by the City of Iowa City. When the projects are identified matching funds could come from the following sources: reduced financing costs, discounted prices on land or materials, donated fees, etc. 13. To help ensure the efficient use of federal, state and local funding please describe how the project will maintain long-term or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. The goal of the project is to provide affordable units to low income households and potential homebuyers. Affordability periods will be at least 10 years and enforced with the use of deed restrictions and recapture agreements that will be placed on the praperties acquired or constructed with these funds. Homes assisted with these funds will be more affordable to low income households due to lower construction financing or short-term financing costs that were a direct result of the investment of these funds. Also, if these units are part of a lease to purchase program there will be a built-in downpayment as part of the rent. By having this escrow of funds for downpayment lower income homebuyers should have an easier time finding private financing. 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Date May - August 1998 July 1, 1998 September 1998 October 1998 Nov. - Dec. 1999 March - April 1999 Description of Activity Criteria for Affordable Housing Pool will be developed Beginning of City Fiscal Year and Project Start Dote HCDC review & approval of Affordable Housing Pool criteria Identify 1-2 projects that would apply for these funds HCDC approves the use of these funds Land acquisition complete and/or conskucfion started The guidelines for the use of these funds have not yet been established, however, we would anticipate that projects requesting these funds would have the proper zoning in place and commitments of other financing. 15. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget (include evidence of financial commitment(s) including terms and amounts). City of Iowa City staff have experience in administering public funds to both public and private partners for a variety of activities (public facilities, economic development, public services, and housing). Each year the staff, with the assistance of the Housing and Community Development Commission (HCDC), oversee the use of more than $1,500,000 in CDBG and HOME funds. In addition, the capacity of each organization requesting these funds would be presented to the HCDC at the time these funds are being requested. 16. Tell us why this project is needed (include information from market studies or other supporting documentation) and how it will fill a gap in the City's housing market. In addition, describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Consolidated Plan. This is a program that was identified in the CHF as a need within the community to enable the development of affordable housing (see CHF report, page 8}. In addition, the CITY STEPS document, on page 19, shows that there are 276 low-income renter households (belween 51-80% median income} that have a cost burden and are in need of affordable housing. This is the target group identified in the CHF as potential homebuyers or short-term renters. In addition, this activity will address the CITY STEPS goal of producing new, affordable housing units. By funding this type of project, and lease to purchase, we are helping to fill a need in the City's Continuum of Care by providing affordable housing opportunities. 17. Discuss your organization's policy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism(s) for obtain- ing feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. The City of Iowa City, in cooperation with local organizations, sponsored and conducted the Community Housing Forum (CHF) in October 1996 and the CHF report was produced in December 1997, after months of meetings by three diverse groups of citizens. The CHF report was presented to the CHF participants in October 1997 and to the City Council in January 1998. Additional discussion of the CHF report will be undertaken by the City Council on February 12, 1998. The CITY STEPS Plan was developed through extensive citizen participation and inclusion of numerous local organizations. CITY STEPS was adopted by two citizen commissions (Committee on Community Needs and the Housing Commission) and City Council after obtaining additional input through public hearings. Once complete, the City will discuss the program with the participants (lenders, builder, and homebuyers or renters to see how the program could be improved. 18. An objective of the City of Iowa City Comprehensive Plan is to promote diverse developments (variety of housing types and a mix of all income levels) please describe the target population this project is to serve and how the project will promote diversity. Also, please indicate the number of persons or households that will benefit from the proposed project by income category (see attached table for local Income Guidelines). Number between 0 - 30% median income Number between 31 - 50% median income Number between 51 - 80% median income Number between 80 - 100% median income Number over 100% median income TOTAL Percent LMI persons or households (a) persons or households (b) 10 households(c) persons or households (d) persons or households {e) 10 Households (f) 100% (lines (a + b + c) divided by line f) Fitting with the goals of the City's Comprehensive Plan, this project will attempt to provide an vadety of affordable units throughout the City within existing and new housing developments and subdivisions. By incorporating these affordable units into the community it will help to promote diversity among incomes and housing types. The types of units to be constructed will likely be small, single-family homes or single family attached units. 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). Second, please discuss how these outcome data will be met by the proposed project. Key Element 1. Provide affordable homeownership and rental opportunities to low income households through low interest, short-term financing. How Outcome Data will be met by the proposed project 1. Through low interest financing these funds will be used to construct units that will be affordable and marketed to low income households. Since the funds will be loaned over a short-term the repayment of these funds will enable the Affordable Housing Funding Pool to become an on-going resource for this type . of housing development. 2. 10 units of affordable housing will be constructed. DUE FEBRUARY 3. 1998 AT 1~:00 NOON City of Iowa City Department of Planning and Community Development 410 E. Washington Street (319) 356-5230