Loading...
HomeMy WebLinkAbout2004-04-08 Info Packet CITY COUNCIL INFORMATION PACKET (~IT¥ OF IOW,~. (~IT¥ April 8, 2004 www.icgov.org IP1 City Council Tentative Meeting Schedule and Work Session Agendas IP2 Letter from Mayor Lehman to Karen Kubby, Emma Goldman Clinic for Women: Tax Payment IP3 Memorandum from Steven Nasby, Community and Economic Development Coordinator: FY05 Project Resource Book (this document is available electronically) IP4 Memorandum from City Clerk: Electronic Packet Distribution IP5 Letter from James Thomas: 131 First Avenue Billing and Erroneous Billing for Snow Removal IP6 Email from Marcia Klingaman, Neighborhood Services Coordinator: Herkey on Parade IP7 Email from Caroline Dieterle: Burlington Street Crossing IP8 Email from Jim Knapp to Eleanor Dilkes, City Attorney: Documents regarding the selection of the preferred developer of Parcel 64-1a. IP9 Email from Gary Klein to William Hollander, Asst. Principal City High School: Public Safety issues involving City High Students IPI0 Housing and Building Inspection: Building Permit Information March 2004 PRELIMINARY/DRAFT MINUTES IPll Iowa City Board of Appeals: March 8, 2004 I -~ ~ ] 04-08-04 ] j,~,,~,~_..~ I P 1 ~ City Council Meeting_ ~Schedule and Work Session Agenaas April 7, 2004 CITY OF IOWA CITY www.icgov.org I TENTATIVE FUTURE MEETINGS AND AGENDAS I · MONDAY, APRIL 19 Emma J. Harvat Hall 6:30p Council Work Session · Planning and Zoning Items · Agenda Items · Council Time · Senior Center Fund · TUESDAY, APRIL 20 Emma J. Harvat Hall 7:00p Formal Council Meeting · WEDNESDAY, APRIL 21 Emma J. Ha/vat Hall 4:00p Special Council Work Session Joint Meeting - Johnson County Board of Supervisors, Iowa City Community School Board, Cities of Coralville and North Liberty · Separate Agenda Posted · MONDAY, MAY 3 Emma J. Ha/vat Hall 6:30p Council Work Session · Planning and Zoning Items · Agenda Items · Council Appointments · Council Time · TUESDAY, MAY 4 Emma J. Harvat Hall 7:00p Formal Council Meeting · FRIDAY, MAY 14 Emma J. Ha/vat Hall 8:30a Special Council Formal Meeting Executive Session - Staff Evaluations Meeting dates/times/topics subject to change FUTURE WORK SESSION ITEMS Regulation of Downtown Dumpsters CITY OF IOWA CITY www.icgov.org OFFICE OF THE CITY MANAGER April 6, 2004 Stephen J. Atkin$ Karen Kubby City Manager steve-atkinsOiowa-city.org Emma Goldman Clinic for Women 227 N. Dubuque St. Dale E. Helling Iowa City, IA 52245 Assistant City Manager dale-helling~iowa-eity.org Dear Karen: Thank you for your $1,427.17 payment in lieu of taxes. As you are well aware, cities throughout Iowa are experiencing certain financial distress. When organizations such as yours choose to make payments to us for the services provided, it is helpful to our addressing community financial concern and thereby very much appreciated. On behalf of the City Council and City employees, thank you. Ernest W. Lehman Mayor cc: City Council mgr/Itr/taxe$ doc 410 E. Waslfington Street Iowa City, iA 52240 Phone: (319) 356-5010 Fax: (319) 356-5009 City of Iowa City MEMORANDUM DATE: April 8, 2004 TO: City Council and City Manager FROM: Steven Nasby, Community and Economic Development Coordinato RE: FYO5 Project Resource Book For your information and use, staff has prepared the FY05 Project Resource Book. This book contains all of the information relating to the FY05 Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) funding cycle and the allocations recommended by the Housing and Community Development Commission (HCDC). The Project Resource book contains staff memos, staff reports, minutes from HCDC meetings, justifications for HCDC's allocations, project rankings and copies of all of the applications that were received requesting FY05 funding. Most importantly, section three of this book shows the projects that HCDC recommended for funding and the allocation amounts. These allocations will form the basis of our FY05 Annual Action Plan that must be submitted to the U.S. Department of Housing and Urban Development by May 15. The FY05 Annual Action Plan will be in Council's packet for the May 4th public hearing. Following the public hearing, we are requesting Council approval of the FY05 Annual Action Plan. Copies of the FY05 Project Resource Book are available at the Planning and Community Development Department, 2n~ floor, City Hall, 410 E. Washington Street, Iowa City and at the Iowa City Public Library, 123 S. Linn, Iowa City. If you have questions please call me at 356-5248. Enclosure Cc: Karin Franklin, Director of Planning and Community Development PR O. IEC T RE~O UR CE BOOK CDBG and HOHE F. nds aO04 (~"~0~) CITY OF I0 WA CITY Planning and Community Development 410 East Washington Street iowa City, IA 52240 319-356-5230 Apr//2, 2004 2oo~ (~-vos) PRO~ECr RESOUR gE BOOK Community Development Block Grant (CDBG) & HOME Tnvestment Partnership (HOME) Funds Submitted by: Housing and Community Development Commission Matthew Ha yek, Chairperson Jerry Anthony Erin Barn es Lori Bears John Deeth Nark Edwards Wi/i/am Greaze/ Sh e//ie Na cke/ Jayne Sand/er CITY OF I0 WA CITY TiI BL E OF CON TEN TS PAR T_r EVAL UA T/ON ~. Staff Memorandum - FY05 CDBG and HONE Funding Available .................... 1 2. Community Development Staff Reports ...................................................... 3 3. Staff Memorandums - CDBG and HONE Funds To Allocate ........................ 59 4. HCDC Ranking Worksheets & Average Funding Scenario ............................62 5. HCDC .lustifications\Summary Memo ........................................................ 65 6, Example of Ranking Form ........................................................................ 71 PAR T.rl MINUTES OF PUBI. ZC MEETZNG$ 1. Site Tours February 18, 2004 .................................................................................. 72 2. Applicant Presentations February 19, 2004 .................................................................................. 73 3. Discussion of FY05 Funding Requests IVlarch 11, 2004 ..................................................................................... 78 March 18, 2004 ..................................................................................... 83 4. HCDC Budget Recommendations .............................................................. 97 PAR TIr,[ PRO.1ECTS RECOMMENDED FOR FYO$ CDBG AND HOME FUNDING CDBG and HOME Applications ....................................................................... PART,IV PRO. IECI~ NOT RE¢OHHENDED FOR FYO$ CO~ AIVI~ HOHE FUNDING CDBG and PART V PROSECT~ W.[THDRA WN B Y APPI~CANT CDBG and HOME Applications ..................................................................... 363 PART ! EVALUATZON 1. Staff Memorandum - FY05 CDBG and HOME Funding A vailab/e ................... 1 2. Community Development Staff Reports ...................................................... 3 3. 5taff Nemorandum~ - CDBG and/-/ONE Fund~ To A/locate ........................ 5~ ~, HCDC Ranking Worksheets & Average Funding Scenario ........................... ~2 5. HCDC Justifications lSummary Memo ........................................................ 6'5 & ExampleofRank/ngForm ........................................................................ 7~ CITY OF I0 WA CITY City of Iowa City M MORANDUM TO' Housing and Community Development Commission FROM' Community Development Staff DATE' January 26, 2003 RE' FY05 CDBG/HOME Funds Available and Breakdown by Category The City of Iowa City has about $1,902,000 to allocate to FY05 projects. This total represents $1,517,000 in entitlement funds, an estimated $325,000 in program income (including the sale of Parcel 64 l-a) and $60,000 in unexpended monies from prior years. Please note that Congress recently passed the Federal FY04 budget. As the budget was just approved, HUD has not officially run the CDBG & HOME formulas, as such these numbers may change slightly. The CITY STEPS 200'1-2006 document is used as a guide in the allocation process and uses five-year priorities, strategies and goals to address the needs of Iow-income persons for housing, jobs and services in Iowa City. Because CITY STEPS is a multi-year plan it is important that we annually address the strategies and goals to ensure that they are being met. These goals, and the City's effort to meet these goals, will be the method HUD will use to measure the City's performance and compliance with the CITY STEPS plan. In order to direct CDBG and HOME funds to activities meeting these multi-year goals, funds are allocated to the categories below. The categories and the amount of funds available in each are as follows' CITY STEPS 200'1-2006 "HouSi'n'g Activities (50%) .... ~951,000 ....... Public Services .(9%) $161,000 ........ Economic Development Activities (9_%) $168,000 ..pU..b. lic Fa...cilities and Infrastructure (1..9%) $367,000 Program Admin., Planning and Contingency (13%) ....... $255,000 TOTAL' $~ ,902,000 P/ease note that the dollar amounts assigned to each category are somewhat flexible. (over) March 29, 2004 Page 2 It is the policy of the City Council to allocate $105,000 of the public'service funds to the annual operating expenses of Human Services Agencies, as part of the City's Aid to Agencies budget. This leaves approximately $56,000 for other public service activities. The funds in the public services category; although only 8.4% of the total, represent our "cap" on public services as identified in federal law (15% of the CDBG Entitlement plus prior year program income). Additional earmarks include the $200,000 designated for the Housing Rehabilitation program and $168,000 for the economic development fund. A requirement of the HOME program is that not less than 15% of the HOME allocation be reserved for Community Housing Development Organizations (CHDOs). In FY05, this set-aside is a minimum of $116,700. Hawkeye Area Community Action Program and Greater Iowa City Housing Fellowship qualify as CHDOs for this allocation period. The following chart illustrates the total funds available to allocate by category. FY05 Funds Available to Allocate Total Available $1,174,000 B Housing Activities $56,000 · Public Facilities, $367,000 Planning, & Other $751,000 ~ Public Services ~ Once again, please note that the dollar amounts assigned to each category are somewhat flexible with the exception of public services. The amount allocated for public services can not exceed $56,000. Sources of FY05 Funds FY05 CDBG Entitlement (est.) $804,000 FY05 HOME Entitlement (est.) $713,000 FY05 Anticipated CDBG Program Income $20,000 FY05 Anticipated HOME Program Income $55,000 Prior Years Unspent CDBG Funds $300,000 Prior Years Unspent HOME Funds $10,000 TOTAL $1,902,000 If you have any questions about the amounts available for allocation or about the allocation process feel free to contact Steve Long, Steve Nasby or Tracy Hightshoe at 356-5230. CITY O F IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Institute for Social and Economic Development - Microenterprise Training and Technical Assistance Applicant Contact: Marybeth Foster 338-2331 Project Address' 910 - 23r~ Avenue, Coralville, IA Activity Type: Economic Development CITY STEPS Priority: HIGH (Microenterpise Training) CITY STEPS Goal Achieved' Provide Employment Support Services (p. 1 I0) Beneficiaries: 0-30% mfi 38% 31-50% mfi 53% 51-80% mfi 9% Over 80% mfi 0% Amount Requested: $30,000 Loan or Grant: Grant Repayment Terms: N~ Total Cost Per Person/Household: $681.82 Percent of Project Publicly Funded' 92% Leveraging City CDBG\HOME Funds: $1 in other funds leveraged for each CDBG dollar requested. Property Taxes: Tax-exempt STAFF ANALYSIS Documentation of Project 'Need Thorough its training programs iSED has assisted numerous businesses to start or expand. ISED indicates that it not been in a position to provide on-going technical assistance to these microenterprises beyond an initial two-year commitment due to funding restraints. ISED also wants to be able to provide micro-businesses with specialized training and one-on-one technical assistance. In addition to these two programs, ISED would use additional funding to conduct one microenterprise training session for new Iow-moderate income~clients. Project Budget Discussion The budget for the proposed project consists of a variety of operational expenses with 86% going to personnel expenses (includes ISED 12% administrative fee). Other project costs (e.g. printing, communication and supplies) should be documented as to specific course expenses. Project Coordination with Existing Services~Activities In Iowa City micro-enterprise training is also available from the Small Business Development Center, although there is a fee associated with those programs. ISED indicates that there are no local agencies that provide specific training on business financing. The microenterprise training aspect within the proposed project compliments the CDBG Economic Development Fund by assisting Iow-moderate income persons' in developing a business plan and identifying potential funding sources. Applicant History or Capacity to Successfully Complete the Proposed Project As noted in the application, ISED has used CDBG funds in prior years to operate their microenterprise training courses. These projects were successfully completed. Currently, ISED does have a $15,000 CDBG grant funded project in operation that started in July 2003 through the CDBG Economic Development Fund. At the present time, ISED has spent $3,350. Summary of Items to be Addressed 1) The funding from the U.S. Small Business Administration is marked as "anticipated", when will ISED know about this funding? 2) What is the status of the proposed project if U.S. Small Business Administration funding is not received? 3) Please address how operational expenses will be charged to the proposed project. 4) How much total staff time is anticipated to implement this project? 5) Overall, how many classroom hours will be provided? 6) The applicant is requesting a "grant" whereas economic development projects (according to Council policy) are loans. Could the applicant describe how the project could work (if applicable) as a loan or what plans the applicant has to request a waiver from the City Council. 7) Has the applicant considered requesting these funds through the CDBG Economic Development Fund? CITY OF iOWA CITY FY05 CDBG\HOME APPLICANT REVIEW · STAFF REPORT Project Name & Page Number: Blooming Garden IHA Limited Partnership Affordable Family Housing Applicant Contact: Alaina Welsh, Project Planner 338.7600 Project Address' Scattered Site - Not Identified Activity Type: Housing CITY STEPS Priority: High - Rental Housing for 31-50% AMI Medium - Rental Housing for 51-80% AMI CITY STEPS Goal Achieved- IV B. Affordable Housing Production of New Units (Page 93-94) Beneficiaries: 0-30% mfi 0% 31-50% mfi 44% 51-80% mfi 56% Over 80% mfi 0% Amount Requested: $480,000 Loan or Grant: Loan Repayment Terms' 2.0% interest for 30 years Total Cost Per Person' $37,133/person Capital improvement project that will benefit individuals over a 15-year useful life expectancy. Total cost per person over a 15- year period: $2,476. Percent of Project Publicly Funded' 86% Leveraging City CDBG\HOME Funds: $4.33 in other funds for each local HOME dollar requested Property Taxes' Yes (Partial property taxes according to the formula for LI HTC project in Iowa law.) STAFF ANALYS rS Documentation of Project Need The application references the City funded Maxfield Housing Market Analysis, Governor's Housing Task Force Report, and CITY STEPS which show a great need for affordable rental housing in Iowa City. Large renter households between 0-25% and 31-50% of median income are a high priority. Large rental households over 51% of median income is a medium priority. Project will accept Section 8 Rental Assistance; therefore it is possible that all units could serve households with incomes between 0-30% MI. Project will provide 16 units of affordable rental housing. Each unit will have three to four bedrooms. Project Budget Discussion About 14% of the project budget.is privately funded with the remainder of the monies coming from the State or City HOME funds. The application is dependent on the award of Low Income Housing Tax Credits (LIHTC) from the IFA and State HOME funds. The application states if the applicant is unable to proceed as a rental project, if feasible, the developer has indicated that they may consult with the Iowa City Housing Authority to utilize HUD's Home Ownership Voucher Program. The project will guarantee affordability for 30 years. Please note that is the scope of the project is altered, it would have to be reviewed and approved by HCDC and the Council. The per unit cost is projected to be $160,000. Project Coordination with Existing Services~Activities The applicant is a private, for-profit partnership. The project helps fill an identified community housing need identified in CiTY STEPS and proposes scattered site development. The applicant states they are working with UAY, HACAP, Successful Living and the workforce Investment Act to provide and coordinate services for future tenants and are planning to purchase 500 bus tickets annually to be distributed to the Prairie Garden tenants (FY03 Project). Applicant History or Capacity to Successfully Complete the Proposed Project The applicant has a long history of receiving HOME funds and has consistently completed the projects. Burns & Burns L.C. have developed over 1,350 units (274 in Johnson County) of affordable housing using multiple sources of financing. Summary of Items to be Addressed 1. If the applicant does not succeed with the LIHTC or State HOME fund applications, at what level (# of units) can the HUD Home Ownership Voucher Program be completed? Has this activity been discussed with the ICHA? 2. What exactly are the soft costs in question #9? Please detail. 3. What expenses are included in the misc. operating expenses in the proforma, line 117 4. How many units will be accessible? 5. The per unit cost for a duplex appears high at $160,000. Please discuss. 6. Are the support services mentioned in the application generally available to Iowa City residents or will those services be specifically available to Prairie Garden, Whispering Garden or Blooming Garden residents? If so, how will they differ? 7. Please provide a letter from the State of Iowa if the HOME match requirement is being waived or reduced. . 8. What is the status of the Whispering Garden and Prairie Garden projects? 9. Is it possible to apply for additional State HOME funds? 10. if partial funds are awarded, at what point does the project become no longer feasible? CITY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Greater Iowa City Housing Fellowship - Affordable Rental Housing Applicant Contact: Maryann Dennis 358,9212 Project Address' Longfellow Manor Activity Type: Housing CITY STEPS Priority: High - Small Renter- cost burdened with incomes at or below 50% High - Large Renter- cost burdened with incomes at or below 50% Medium - Households cost burdened with incomes at $0% CITY STEPS Goal Achieved: IV B. Affordable Housing Production of New Units (Page 93) Beneficiaries' 0-30% mfi 0% 31-50% mfi 34% 51-80% mfi 66% Over 80% mfi 0% Amount Requested: $223,000 Loan or Grant: $223,000 Loan Repayment Terms: 1% for 20 years Total Cost Per Person' $31,382/person Capital improvement project that will benefit individuals over a 15-year useful life expectancy. Total cost per person over a 15-year period: $2,092. Percent of Project Publicly Funded' 74% (including Special FY03 HOME funds for land acquisition) Leveraging City CDBG~HOME Funds' $1.41 in other funds for each HOME dollar requested (including Special FY03 HOME funds for land acquisition) Property Taxes: Tax exempt, however, Greater Iowa City Housing Fellowship will make a payment in lieu of taxes in the amount of $3,389 or 25% of the estimated value of taxes. STAFF ANALYSIS Documentation of Project Need The application references various studies, including the Maxfield Housing Market Analysis and CITY STEPS plan. Both of these documents show a need for housing that is affordable to Iow- moderate income (LMI) persons. This project will provide six rental units to LMI households. Project Budget Discussion Over 74% of the project is publicly funded (including the FY03 special HOME funds for land acquisition). The applicant has applied to three lenders for the private financing and will hear about the State HOME funds in April 2004. Project Coordination with Existing ServicestActivities The applicant has a long history of working with a variety of agencies, organizations and private businesses to ensure the success of each project and of the families living in each home. In the past they have constructed owner-occupied homes in conjunction with the Iowa City Community School District and the Homebuilders Association. Applicant History or Capacity to Successfully Complete the Proposed Project Greater Iowa City Housing Fellowship has successfully managed hundreds of thousands of dollars of CDBG and HOME funded projects. GICHF has experience and a successful track record with the acquisition and construction of affordable housing. This project will qualify for the CHDO set-aside within the HOME program. Summary of Items to be Addressed 1. Update on status of FY02\03 projects? 2. How are the administrative and overhead costs paid for?. 3. If the project does not receive State HOME funds will the project continue? 4. Has GICHF met with the neighbors in Longfellow Manor?. 5. Management fee is not listed on the proforma, please explain. CITY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Iowa Valley Habitat for Humanity (IVHFH) Applicant Contact: Mark Patton 337.8949 Project Address: Lindemann Subdivision ActiVity Type' Housing CITY STEPS Priority: High-Owner-occupied households 0-30% MFI Medium-Owner-occupied households 31-50% MFI CITY STEPS Goal Achieved' IV B. Affordable Housing Production of New Units Beneficiaries: 0-25% mfi 30% 31-50% mfi 70% Amount Requested: $350,000 Loan or Grant: Loan Repayment Terms' Forgivable loan at 0% interest requested by the applicant. Will need to seek Council approval. Total Cost Per Person' $17,524/person Capital improvement project that will benefit individuals over a 15-year useful life expectancy. Total cost per person over a 15- year period' $1,168. Percent of Project Publicly Funded: 38% Leveraging City CDBG\HOME Funds: $1.62 in other funds for each local HOME dollar requested Property Taxes: Homeowners will pay property taxes. STAFF ANALYSIS Documentation of Project Need CITY STEPS identifies affordable housing as a gmat need in Iowa City. Owner-occupied housing for those families making below 30% of median income is a high priority. Owner- occupied housing for those households between 31-50% of median income is a medium priority. Habitat builds based on the selected household's need. This project is designed to provide ten affordable homes that will be available to a family between 25-50% of median family income (mfi). Of the qualified families, those with the greatest need are selected. Applicant proposes to work with the Section 8 Home Purchase Program to assist 2-3 qualified households to transition from renters to owners. Habitat requests funds for land acquisition only. Project Budget Discussion Private funding, volunteer labor and in-kind donations make up 62% of the project budget. IVHFH has one paid staff member, pays no office rent, and houses are sold with no profit. Repayments are recycled back into additional home construction. Mostly volunteers and the partner families selected for the homes build the homes. The applicant is prohibited by its national parent organization from charging interest to the families they house. Applicant states that by making a forgivable loan with 0% interest, they will be able to serve lower income families (those families at the lower end of the 30-50% bracket). Applicant must seek Council approval. The total cost per unit for the proposed project is $92,000. Project Coordination with Existing ServicestActivities The Iowa Valley Habitat for Humanity works with volunteers, donors, agencies, churches, and businesses to build permanent, safe housing for persons between 25 to 50% of median family income. Applicant History or Capacity to Successfully Complete the Proposed Project Since 1992, Iowa Valley Habitat for Humanity has successfully completed 27 single-family homes. They have used CDBG and/or HOME funding for land acquisition for eight completed and occupied homes at the date of this application. Summary of Items to be Addressed 1. Discuss possibility of partial funding if necessary. 2. Discuss loan terms set by Council. Can project accept a 1% COL, not exceeding 20 years? 3. For each home built, what percentage of funds gets recycled back into home construction in Iowa City? 4. Discuss housing design for the proposed units. How will the project be compatible with the existing neighborhood? 5. Has Habitat met with the neighborhood association(s) or planning future meetings? 6. Habitat received $68,840 to buy four lots in FY02. All lots were purchased, but only three homes built to date. If applicant proposes to build 10 homes over 24 months, could applicant reduce their request to the number of homes they will be able to build over the next 12 months beginning July 1, 2004? 7. Does applicant have a signed purchase agreement for the Lindemann lots? ]0 C~TY Of !OWA cTrY FY05 CDBG\HOIVlE APPL:[CANT, REVIEW STAFF REPORT Project Name & Page Number: Hawkeye Area Community Action Program- Transitional Housing Replacement Applicant Contact: Allan Axeen 337-5765 Project Address' Sites not yet identified Activity Type: Housing CITY STEPS Priority: HIGH (Transitional Housing) CITY STEPS Goal Achieved: Improve transitional housing programs for families. (Page 96) Beneficiaries: 0-30% mfi 100% Amount Requested: $148,000 Loan or Grant: Loan Repayment Terms: 0% Amortized Loan over 30 Years Total Cost Per Person/Household' $30,833/person Capital improvement project that will benefit individuals over a 15-year useful life expectancy. Total cost per person over a 15- year period' $2,055.53. Percent of Project Publicly Funded' 81.8% Leveraging City CDBG\HOME Funds' $0.25 in o~her funds for each HOME dollar requested Property Taxes: Tax-exempt STAFF ANALYSIS Documentation of Project Need HACAP is requesting funds to purchase two, two-bedroom rental units for use in their transitional housing program as replacements for two mobile homes they currently own at Hilltop Mobile Home Park. HACAP will provide supportive services (e.g. Head Start, early Head Start, case management, employment and educational counseling). According to the applicant, there is a waiting list of 58 households. CITY STEPS identifies transitional housing as a "high" priority and a bridge between emergency shelter and permanent housing. Participants in the transitional housing programs will all be below 30% median family income and meet the definition of being homeless. Project Budget Discussion A private mortgage will finance about 15% of this project. Acquisition, rehab and closing costs are estimated to be $92,500 per unit. No documentation regarding the availability and cost of potential units was provided in the application. The applicant has indicated that $10,000 in sales proceeds will also be applied to this project. A detailed breakdown of the uses of funds is not available in the application. HACAP will use other State or Federal programs for overhead and supportive service expenses. Project Coordination with Existing Services~Activities Case management provides coordination and referral to existing services to avoid duplication and streamline services. Applicant History or Capacity to Successfully Complete the Proposed Project HACAP began the Transitional Housing Program in 1987. it operates scattered site single family transitional housing units of various sizes in Johnson County. HACAP administers and operates 40 different programs. As evidenced by their previous transitional housing projects, which have been completed on schedule and within budget, HACAP has demonstrated the capacity to successfully complete the project. Summary of Items to be Addressed 1) The information on "Need/Priority" is from 1996. Is more current data available? 2) Volunteer time or services are shown, but a typo in the application indicates 1080 hours of volunteer time instead of the correct figure of 108 hours. 3) The overall operational expenses are Iow as a percentage of gross income. As such, are other HUD funds paying some of these operational expenses? 4) The proforma shows that the debt service exceeds net operating income. How will HACAP be able to cover the minimum debt service (loan payments)? 5) Have other possible funding sources been researched? Such as State HOME funds? 6) The proforma shows "Other Income" as a revenue source in the amount of $5,000 per year. What is this revenue source? 7) Units to be purchased should be constructed post-1978 so additional expenses related to Lead Based Paint may be avoided. CITY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Hawkeye Area Community Action Prog.ram - Transitional Housing- Johnson Co. Applicant Contact: Allan ^xeen 337-5765 Project Address' Sites not yet identified Activity Type' Housing CITY STEPS Priority: HIGH (Transitional Housing) CITY STEPS Goal Achieved: Improve transitional housing programs for families. (Page 96) Beneficiaries: 0-30% mfi 100% Amount Requested' $148,000 Loan or Grant: Loan Repayment Terms: 0% Amortized Loan over 30 Years Total Cost Per Person/Household: $30,833/person Capital improvement project that will benefit individuals over a 15-year useful life expectancy. Total cost per person over a 15- yoar period' $2,055.53. Percent of Project Publicly Funded: 83.7% Leveraging City CDBG\HOME Funds' $0.25 in other funds for each HOME dollar requested Property Taxes: Tax-exempt 13 STAFF ANALYSIS Documentation of Project Need HACAP is requesting funds to purchase two, two-bedroom rental units for use in their transitional housing program as replacements for two mobile homes they currently own at Hilltop Mobile Home Park. HACAP will provide supportive services (e.g. Head Start, early Head Start, case management, employment and educational counseling). According to the applicant, there is a waiting list of 58 households. CITY STEPS identifies transitional housing as a "high" priority and a bridge between emergency shelter and permanent housing. Participants in the transitional housing programs will all be below 30% median family income and meet the definition of being homeless. Project Budget Discussion A private mortgage will finance about 16% of this project. Acquisition, rehab and closing costs are estimated to be $92,500 per unit. No documentation regarding the availability and cost of potential units was provided in the application. The applicant has indicated that $6,875 in Iowa Finance Authority funds will be applied to this project. A detailed breakdown of the uses of funds is not available in the application. HACAP will use other State or Federal programs for overhead and supportive service expenses. Project Coordination with Existing ServicesLActivities Case management provides coordination and referral to existing services to avoid duplication and streamline services. Applicant History or Capacity to Successfully Complete the Proposed Project HACAP began the Transitional Housing Program in 1987. It operates scattered site single family transitional housing units of various sizes in Johnson County. HACAP administers and operates 40 different programs. As evidenced by their previous transitional housing projects, which have been completed on schedule and within budget, HACAP has demonstrated the capacity to successfully complete the project. Summary of Items to be Addressed 1) The information on "Need/Priority" is from 1996. Is more current data available? 2) The overall operational expenses am Iow as a percentage of gross income. As such, are other HUD funds paying some of these operational expenses? 3) The proforma shows that the debt service exceeds net operating income. How will HACAP be able to cover the minimum debt service (loan payments)? 4) Have other possible funding sources been researched? Such as State HOME funds? 5) Does this project anticipate Section 8 rental assistance? If the project does not get Section 8 vouchers, could it proceed without that assistance? 6) Units to be purchased should be constructed post-1978 so additional expenses related to Lead Based Paint may be avoided. 14 CITY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Shelter House - John Thomas Deposit Assistance Program Applicant Contact: Christina Canganelli 338.5416 ext. 105 Activity Type: Housing - Homeless Needs Project Address: City-wide CTFY STEPS Priority: HIGH CTFY STEPS Goal Achieved: Homeless prevention Permanent Housing - Homeless Beneficiaries: 0-30% mfi 100% Amount' Requested: $ 5,000 Loan or Grant: $ 5,000 grant requested (Council policy calls for a 1% repayable loan - applicant must seek Council approval for the grant) Repayment Terms: N/A Total Cost Per Person/Household: $182.00 based on 85 households served. Percent of Project Publicly Funded: 39% Leveraging City CDBG\HOME Funds: $2.10 in other funds for each CDBG dollar requested Property Taxes: Undetermined as the recipients of the security deposits/emergency assistance may reside in privately owned units (taxable) or in units owned by non-profit organizations (tax exempt). 15 Staff Analysis Documentation of Project Need Iowa City homeless shelters serve hundreds of people each year. Homeless facilities are designed to serve as emergency shelter or as a temporary housing solution. This program assists homeless individuals or households secure housing or maintain their existing housing. The need for security deposit assistance is documented in the-Analysis of Impediments to Fair Housing where it is mentioned as a barrier to Iow income persons seeking housing. Many households experience difficulty saving enough to pay the upfront rental costs to obtain a rental unit. Emergency assistance helps maintain housing for those households near homelessness. The short-term cost of such assistance is much lower than the long-term expense to support the same household in emergency facilities. The assistance provided is a one-time deposit or emergency payment to secure or maintain housing. Project Budget Discussion The Security Deposit program has received CDBG funds for the past three years. Last year's application stated that "only a small portion of their time would be dedicated to the specifics of the Security Deposit Program," however in this year's budget, the applicant lists apPlicant contribution of $8,000 of which $5,000 if for staff administration. The staff, administrative and facility costs seem high ($6,500) compared to the actual emergency assistance requested ($5,000). Shelter House has worked with landlords to secure a repayment of the deposit assistance in the event an assisted household moves out. Shelter House anticipates the return of $500 to be used for the continued operation of this program. In FY04, Shelter House received $563 in returned deposits to date. Due to lead based paint regulations the project had to be modified in FY04. Security deposit assistance can not be provided to tenants that will use the assistance to live in a unit built before 1978. One-time emergency rent or utility assistance can be provided ,which is exempt from the lead regulations. To utilize the one-time emergency assistance the applicant must receive one of the following: an eviction notice, utility shut-off notice, or must be residing in a shelter. Project Coordination with Existing Services\Activities As notecl in the application, Greater Towa City Housing Fellowship (GTCHF) does operate a similar program. The GICHF program is slightly different in that the assistance it provides are short-term loans funded through a local lender. Referrals by other service organizations are recognized. Referrals are accepted from various sources including Domestic Violence Intervention Program, the Crisis Center, Greater ]~owa City Housing Fellowship, local landlords and/or management companies, and the faith community. Applicant History or Capacity to Successfully Complete the Proposed Project Shel~er House has been successful in completing a number of CDBG pro~ec~s. We would like to see the or§aniza:ion improve their Umeliness regarding the submission of payment requests and quarterly repo~s, Summary of 1tems to be Addressed ~. Additional data that show the increase in the number of households that were able to relocate out of Shelter House due to this program. 2. Due to the program change to comply with lead based paint regulations, will Shelter House have difficulty spending the funds requested? ]6 CITY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: 4Cs- Rehabilitation Applicant Contact: Michelle Hankes 338.7684 ext 102 Project Address- 1500 Sycamore Street Activity Type: Public Facility CITY STEPS Priority: High- Child Care Services High - Accessibility CITY STEPS Goal Achieved' Strategy: Provision of Dependent Care Services Short-Term Objectives- Support and expand childcare resources and referral services, and opportunities including emergency and round the clock care. (p-103) Beneficiaries: 0- 30 % mfi 32% 31-50% mfi 20% 51-80 % mfi 30% over 80% mfi 18% Amount Requested' $ 35,090 Loan or Grant: Grant (Council policy calls for a Conditional Occupancy Loan, applicant must seek Council approval.) Repayment Terms: NA Total Cost Per Person: $ 30.88 Percent of Project Publicly Funded' 37% Leveraging City CDBG\HOME Funds' $1.68 in other funds for each CDBG dollar requested Property Taxes' Tax Exempt STAFF ANALYSIS Documentation of Project Need The facility annually serves approximately 3,000 persons and it is not accessible. The applicant proposes to install an open shaft elevator in the north stai~ell to make the building accessible. In addition, the applicant would like to install new gutters, new vinyl siding and add railings along the steps of their facility. Child care services is rated as a high priority in CITY STEPS and 4Cs is the only Child Care Resource and Referral Service for Johnson County. Project Budget Discussion The applicant has $59,100 in other funds committed to add to the renovation project. The applicant must seek City Council approval for the request that the funds be in the form of a grant. Project. Coordination with Existing ServicesL4ctivities The nature of 4Cs is to coordinate with childcare providers, community organizations and private businesses. Applicant History or Capacity to Successfully Complete the Proposed Project 4Cs received CDBG funds last year; they annually receive State of Iowa Child Care Development Block Grant funds and have been in existence for 30 years. Summary of Items to be Addressed 1. Please prioritize the need, in case partial funds are awarded. 2. Are there multiple bids? 3. Do you have an estimate on the number of persons that would benefit from the lift? 4. The application does not explain the need for vinyl siding, gutters and a railing. CITY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Domestic Violence Intervention Program (DVIP) Applicant Contact: Kristie Fortmann 354.7840 ext. 112 Project Address: (Undisclosed) Iowa City Activity Type: Public Facility CITY STEPS Priority: IV C. Homelessness High - Emergency Shelter CITY STEPS Goal Achieved' Strategy: Improve and maintain existing shelter facilities. Beneficiaries' 0-30% mfi 81% 31-50% mfi 9% 51-80% mfi 2% Over 80% mfi 8% Amount Requested: $4,477.74 Loan or Grant: Grant requested (Council policy calls for a conditional occupancy loan. Applicant must seek Council approval for a grant or declining balance loan.) Repayment Terms: NA Total Cost Per Person/Household: $ 4.27 per person Percent of Project Publicly Funded' 90% Leveraging City CDBG\HOME Funds: $. 11 in other funds for each CDBG dollar requested. Property Taxes: Tax Exempt 19 STAFF ANALYSIS Documentation of Project Need DVIP provides shelter, crisis intervention and support services to female victims of domestic violence and their children. A critical aspect of the program is to provide a safe environment while the client moves beyond the initial stages of crisis. Applicant requests a camera security system for the exterior and the interior, to further safety and to act as a potential criminal behavior deterrent. (A fire was set on DVIP property September 2003, the criminal case is pending.) Project Budget Discussion DVIP received CDBG funds previously for a security camera at the shelter's main entrance. This application is for an additional camera to monitor the exterior grounds, one camera for the second floor, and one in the reception office. CDBG funds make up approximately 90% of the project's budget. Project Coordination with Existing Services~4cfivities DVIP collaborates with a wide range of community groups working on housing issues and support services. Applicant History or Capacity to Successfully Complete the Proposed Project DVIP has received a number of CDBG awards, including funds to construct and subsequently rehab the current facility. DVIP has always shown sufficient capacity to complete the projects. Summary of Items to be Addressed 1. Has DVIP researched the availability of using other funds? 2. DVIP anticipates fundraising to provide the stated project match of $500. Has fundraising already begun for this project? 3. Please provide a timeline as to when the applicant estimates they will obtain the necessary funds and when they will begin and complete this project. 4. if partially funded, will the project continue? CITY O F IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Early Learners Enrichment and Child Care Applicant Contact: Valerie Russell 339.0800 Project Address' Not available, but will be announced in April 2004 Activity Type: Public Facility CITY STEPS Priority: HIGH - Child Care CiTY STEPS Goal Achieved: Support development of childcare facilities. (Page 100) Beneficiaries- 0-30% mfi 15% 31-50% mfi 31% 51-80% mfi 0% Over 80% mfi 54% Amount Requested: $332,300 Loan or Grant: Loan Repayment Terms: $148,700 at 3% interest and $183,600 conditional occupancy Loan Total Cost Per Person: $5,723/person Capital improvement project that will benefit individuals over a 15-year useful lifo expectancy. Total cost per person over a 15-year period: $477. Percent of Project Publicly Funded' 89% Leveraging City CDBG\HOME Funds' $.12 in other funds for each CDBG dollar requested Property Taxes: Yes 21 STAFF ANALYSIS Documentation of Project Need CITY STEPS, the Local Homeless Coordinating Board and local human service organizations recognize the need for expanding affordable dependent care options. Reimbursement rates through Title XX childcare subsidies are less than private rates. Applicant proposes to enroll ten children who qualify for the Title XX program. The applicant would like to purchase a building to increase capacity of the existing child care business. Specifically, the applicant would like to expand the services currently offored to include before and/or after school care for elementary school children and i0 child care openings for children who qualify for the Title XX program. Project Budget Discussion The project relies almost solely on public financing. The application states that loan applications were made to three lenders, but no mention was made of the outcome. Project Coordination with Existing ServicestActivities The applicant has a history of working with local schools and childcare providers and will continue to do so with this project. Appficant History or Capacity to Successfully Complete the Proposed Project The applicant has not worked with CDBG funds in the past, however, the applicant has been successfully operating a childcare business for many years. Summary of Items to be Addressed 1. High public subsidy for a private for-profit entity. Has the applicant researched other funding sources? 2. The application states that the 46% of the children will be from Iow-moderate income families. The statutory requirement for the CDBG program states that at least 51% of the persons benefiting have to be Iow-moderate income. Please elaborate on the estimate of the income of persons to be assisted. 3. Is there a purchase offer for the proposed building? If not, how was the value of the properly determined? C[TY O F !OWA C[TY FY05 CDBG\HOME APPL]:CANT REV]:EW ' STAFF REPORT Project Name & Page Number: Free Lunch Program - Facility Rehab Applicant Contact: Amy Griffin 351-6411 Project Address' 120 N. Dubuque Street Activity Type: Public Facility , CITY STEPS Priority: Low- Other Public Facilities\Health Facilities High - Health Services\Other Public Services CITY STEPS Goal Achieved' Other Special Needs (p. 97), Provision of Health Facilities (p. 102) and Provision of Health Services (p. 103) Beneficiaries: "Presumed" benefit due to nature of activity and location Amount Requested- $ 3,384 Loan or Grant' Conditional Occupancy Loan as per Council policy. Applicant has requested a grant Repayment Terms: COL Total Cost Per Person' $33.84 cost per person (100 meals served per day) or. 11 per meal (32,000 meals annually). Percent of Project Publicly Funded' 94.4% Leveraging City CDBG~HOME Funds' $0.06 in other funds for each CDBG dollar requested Property Taxes' Tax exempt 2,3 STAFF ANALYSIS Documentation of Project Need: The Free Lunch Program serves approximately 100 meals per day. Many of the participants in the program are homeless or very Iow income. This application is requesting funding to purchase a commercial grade refrigeration unit to more efficiently use donated food items. In addition to the purchase of the refrigerator, a storage room is proposed to be constructed so food items may be securely inventoried. Project Budget Discussion The Free Lunch Program operates on a very small budget with the vast majority of the labor and food being donated. The application anticipates that $200 in cash will be committed to the project from the Free Lunch budget, the construction company that provided the bid for the construction of the storage space is donating a door and 20 hours of volunteer help will be provided. Project Coordination with Existing ServicestActivifies The Free Lunch Program provides a free meal, six days per week, which is open to the public. Numerous clients of social service agencies utilize this service. It is co-located with the Free Medical Clinic. Applicant History or Capacity to Successfully Complete the Proposed Project The Free Lunch Program received CDBG funds several years ago to purchase a commercial stove and to do some minor rehabilitation to their kitchen area. The project was successfully completed on time and within budget. Summary of Items to be Addressed 1. The application states that no other sources of funds were asked to contribute to this project. Why? 2. How could the Free Lunch Program document the eligibility (Iow-income status) of the program participants? Last time the Free Lunch Program was awarded CDBG funding a survey of program participants was conducted. Would the Free Lunch Program be willing to do this again if the activity could not be classified as a "presumed benefit"? 3. The number of meals served (32,000 annually) is stated in the application. Is there any method to count the number of individuals served (non-duplicated count)? 4. The Wesley Foundation provides space for the Free Lunch Program. Is there a lease or agreement for a continuation of service at this location? 5. The application is requesting a grant. The City Council policy for public facilities projects is to have Conditional Occupancy Loans (where the funds are eventually repaid). Could this project proceed if a COL or Declining Balance Loan were available? 24 CITY O F IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Iowa City Community School District (ICCSD) Grant Wood Family Resource Center Applicant Contact: Lane Plugge 688.1000 Project Address: Grant Wood Elementary School 1930 Lakeside Drive Activity Type: Public Facility CITY STEPS Priority: High- Youth Center/Neighborhood Facility CITY STEPS Goal Achieved' Provision of Youth Center- Investigate need for additional space for youth programs. Provision of Neighborhood Facilities - Expand neighborhood child care facilities Beneficiaries: 0-30% mfi 58% 31-50% mfi 6% 51 -over 100% mfi 36% Amount Requested: $350,000 Loan or Grant: $350,000 COL Repayment Terms: NA Total Cost Per Person/Household: $1,062 per person. Capital improvement project that will benefit individuals over the life of the building. Per person cost over a 15-year useful life expectancy is $70.80 per person. Percent of Project Publicly Funded: 61% Leveraging City CDBG\HOME Funds: $0.63 in other funds for each local CDBG dollar requested Property Taxes: Tax Exempt STAFF ANALYSIS Documentation of Project Need The ICCSD is seeing an increasing number of children coming to school unprepared to learn. Southeast Iowa City has been of particular concern because of the high concentration of families in poverty with multiple needs. Incoming kindergarten students at Wood are well below the state average for several skills that will impact their ability to learn. The school district has been working to develop programs that will help overcome barriers to learning, including working on partnerships with area agencies. The ICCSD requests funds to construct a Family Resource Center at Wood Elementary. The addition will add 2,200 SF, 1,000 SF will be used for the pre-school program, the remaining space will be highly adaptable and will be permanently used as a community service area. Preliminary plans include a preschool, adult education, after school programs, parent education, ESL & GED classes, and services open to all community members, including a mobile medical clinic. This project also provides the necessary space to address high public service needs such as youth, childcare and health services, and employment training without the accompanying costs for utilities, maintenance, internet/phone access and janitorial expenses. All activities offered at the Center will be free of charge or at reduced cost depending on the type of activity. The facility will become a permanent neighborhood center and its location will provide access to all Wood school families with minimal transportation barriers. CITY STEPS recognizes youth centers, neighborhood facilities, and childcare as high priorities. Project Budget Discussion The ICCSD passed a bond referendum in February of 2003. The referendum included funds to be used to construct a 4,200 SF multi-purpose room at Wood. This application is in addition to the multi-purpose room to be paid through bond funds. The school district is requesting $350,000 for a one-time capital expenditure to construct the addition. The ICCSD will assume' the ongoing expenses for utilities, maintenance, and janitorial expenses. Neighborhood Centers of Johnson County (NCJC) proposes to partner with the school district to provide the operating funds for the pre-school program and various neighborhood services. The applicant does not include a project match for the construction expenses, however states in the application that design will be complete before April 1,2004. Architectural/design fees paid by the applicant is considered a match, however it was not included in the project budget. The district estimates volunteer tutors for after school student programs and as adult ESL tutors. It is anticipated the volunteers would work 2 hours per week in Family Resource Center programs. This contribution was not included in the budget breakdown. Project Coordination with Existing Services~cfivities The Iowa City School District coordinates services for students with several area agencies and other public offices. The District has a representative that participates in the Johnson County Local Homeless Coordinating Board meetings. Applicant History or Capacity to Successfully Complete the Proposed Project The Iowa City School District annually administers millions of dollars of public funds. Summary of Items to be Addressed 1. If funded with CDBG funds, project costs must be clearly separated from non-CDBG expenditures. Will this create a problem with your internal accounting procedures? 2. If partial funding is awarded, will the project proceed and at what level? 3. All sources of funds are committed, except for operational funding for the pre-school program. NCJC anticipates providing the match for this program. Does NCJC have the start-up funds required or will they be applying for grants for this cost? If so, what grants/loans are being considered? 4. it states in the application that all activities at the Family Resource Center will be at no cost or reduced costs. What type of activity would require a charge? 5. Please provide an estimated amount for architectural/design fees for this project. 2'7 This page left blank intentionally. CITY OF iOWA CITY FY05 CDBG\HONE APPLICANT REVIEW STAFF REPORT Project Name & Page Number: MECCA- Facility Rehabilitation Applicant Contact: P, on Berg 351-4357 Project Address' 430 Southgate Avenue Activity Type: · Public Facility CITY STEPS Priority: Low- Health Facility CITY STEPS Goal Achieved: Objective: Support expansion needs of existing medical/dental facilities. (Page 102) Beneficiaries: 0-30% mfi 47% 31-50% mfi 8% 51-80% mfi 1% Over 80% mfi 44% Amount Requested' $10,000 Loan or Grant: Loan Repayment Terms: Conditional Occupancy Loan as per Council Policy Total Cost Per Person/Household: $3.46/Person. Capital improvement project that will benefit individuals over a 15-year useful life expectancy. Total cost per person over a 15- year period' $0.23. Percent of Project Publicly Funded: 100% Leveraging City CDBG\HOME Funds' $0 in other funds for each CDBG dollar requested Property Taxes: Tax Exempt STAFF ANALYSIS Documentation of Project Need CITY STEPS cites the objective of supporting expansion needs of existing medical/dental facilities. MECCA operates on a fee structure that is subject to local\state\federal reimbursement rotes to provide substance abuse counseling and other health services to clients. Since the government is not increasing its sources for human services, MECCA has been choosing to fund services to its clients over capital expenditures. Due to the non-profit nature of MECCA, and payment based on government reimbursements to pay for services, MECCA requests funds for the re- installation of thoir parking lot. Although MECCA provides health services this application is for a capital improvement which would be a "Public Facilities" type of proiect, and not be a "Public Service" as indicated by the applicant on pp. 143-144. Project Budget Discussion All of the funding for this project is being sought from CDBG with no other funding or volunteer hours. The applicant provided no additional information documenting the anticipated cost of $10,000. Applicant requested funds under the Public Services category as a grant. Since this is a Public Facility project, a Conditional Occupancy Loan is applicable as per Council policy. Project Coordination with Existing ServicestActivities MECCA focuses on providing substance abuse treatment and care. Their services do not duplicate area services and provide the necessary referrals. MECCA collaborates with other local agencies. Appficant History or Capacity to Successfully Complete the Proposed Project MECCA has received CDBG funds on an annual basis through the Aid to Agencies fund and has successfully utilized these funds on a long-term basis. Several years ago, MECCA completed a large building project (offices and transitional housing) with CDBG and HOME funding. Summary of Items to be Addressed 1. No documentation for the cost of the re-installation of the parking lot was provided in the application. A quote from a contractor or an architect would be acceptable. 2. All improvements should be bid and price quotes obtained to insure the most cost- effective use of CDBG funds. Applicant indicates that project will be publicly bid, is this correct? 3. Would MECCA accept a Conditional Occupancy Loan based on Council policy? 4. 100% of the expenses are CDBG funded. Please explain why other funds were not available or requested for the proposed project. CITY OF iOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Neighborhood Centers of Johnson County- Broadway Building Improvement Project Applicant Contact' Brian Loring 358.0438 Project Address' 2105 Broadway Street Activity Type: Public Facility CITY STEPS Priority: HIGH, Child Care CITY STEPS Goal Achieved: Support development of childcare facilities. (Page 151 ) Beneficiaries: 0-30% mfi 100% 31-50% mfi 0% 51-80% mfi 0% Over 80% mfi 0% Amount Requested: $8,600 CDBG Loan or Grant: Loan Repayment Terms' Conditional Occupancy Loan Total Cost Per Person/Household' $5.80 per person Capital improvement project that will benefit individuals over the life of the improvements. Per person cost over a 5-year period is $1.16. Percent of Project Publicly Funded: 79% Leveraging City CDBG~HOME Funds: $0.27 in other funds for each CDBG dollar requested Property Taxes- Tax-exempt 3] STAFF ANALYSIS Documentation of Project Need CITY STEPS, the Local Homeless Coordinating Board and local human service organizations recognize the need for affordable dependent care. Reimbursement rates through Title XX childcare subsidies are less than private rates. NCJC operates at a per child deficit which United Way typically covers. Facility improvements place a strain on their operating budget, which if diverted from operational cost would lead to reduced services or clients served. Project proposes to use funds for roof repair, replacement of sashes, broken hardware and screens on windows, installation of new window treatments in classrooms and installation of formica on 12 windowsills, all at the Broadway Neighborhood Center. Project Budget Discussion The amount budgeted for window treatment replacement seems high, but there was no mention of the number of windows so difficult to determine. Project Coordination with Existing Services~Activities No duplication of services as there are limited subsidized day care options in the area. Applicant History or Capacity to Successfully Complete the Proposed Project Applicant has received a number of CDBG allocations for both the Pheasant Ridge Neighborhood Center and for the Broadway Neighborhood Center. The funds were expended in a timely manner. Applicant operates with a budget of approximately $1,500,000 and 50 full-time staff. They are accredited by the National Association for the Education of the Young Child (NAEYC) and have the capacity to complete the proposed project successfully. Summary of Items to be Addressed 1) How were the cost estimates for the proposed improvements completed? 2) Any other funding options available? 3) What is the public reimbursement rate compared to the average private rate for childcare? 4) Estimated number of windows that need new treatments? .32 CITY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Old Brick Accessibility Project Applicant Contact' David Wellendorf 351.2626 Project Address' 26 E. Market Street Activity Type' Public Facility CITY STEPS Priority: High CITY STEPS Goal Achieved' Accessibility Needs Beneficiaries- Not on application, however, presumed benefit . Amount Requested' $40,400 Loan or Grant: $40,400 loan Repayment Terms' $40,400 declining balance loan requested (Council policy calls for a conditional occupancy loan - applicant must seek Council approval for the declining balance loan) Total Cost Per Person/Household' Not able to compute Percent of Project Publicly Funded- 11% Leveraging City CDBG Funds' $8.53 in other funds for each CDBG dollar requested Property Taxes- Yes 33 STAFF ANALYSIS Documentation of Project Need Old Brick provides a gathering place for civic, educational, cultural and social events in the community, in addition, they offer office space to non-profits at a below market rate. Unfortunately, the majority of the space is not accessible, therefore non-functional to persons who need assistance with stairs. Project Budget Discussion They appear to have most of the funds committed for the remainder of the renovation project. The budget shows a line item for rest room renovation in the amount of $20,000, but the specifics are not mentioned anywhere else in the application. The applicant must seek City Council approval for the request that the funds be in the form of a declining balance loan. Project Coordination with Existing Services[Activities Old Brick exists because of cooperation between dozens of organizations, businesses and non-profits. The application states that over 78 groups used the auditorium last year and that Agape Caf~ serves between 70 & 90 persons a week who are homeless or at risk of being homeless. Applicant History or Capacity to Successfully Complete the Proposed Project Old Brick has operated on a small budget for many years, successfully depending on donations, grants and volunteers. In FY00 Old Brick received $20,000 in CDBG funds to assist with the installation of an elevator, however, the funds were not fully expended until FY03. Summary of Items to be Addressed 1. What is the status of the installation of the elevator that was partially funded with CDBG funds in FY00? 2. Question 13 mentions that COGS and UNI were asked to contribute to or fund this project. What is the status of the request? 3. Any bids for the restroom renovation? 4. No estimate was given for the number of disabled persons to be assisted. Please explain. 5. The application is not complete, questions 7,19, 20 and portions of 11 are blank. 34 CITY O F IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Public Access Television -Automatic Door Opener Applicant Contact: Ren(~ Paine 338-7O35 Project Address: 730 S. Dubuque Street Activity Type: Public Facility CITY STEPS Priority: High -Accessibility Needs CITY STEPS Goal Achieved' Accessibility (P-99) Beneficiaries: Presumed benefit Amount Requested: $1,000 Loan or Grant: Grant requested (Council policy calls for a conditional occupancy loan. Applicant must seek Council approval for the grant.) Repayment Terms: NA Total Cost Per Person/Household: $ 0,15 per person based on the 6,800 number of persons assisted in the application. Percent of Project Publicly Funded: 91% Leveraging City CDBG Funds: $. 10 in other funds for each CDBG dollar requested Property Taxes' Tax Exempt 35 STAFF ANALYSIS Documentation of Project Need The applicant provides us with 1990 Census statistics that shows 6,760 individuals in Johnson County have some sort of physical disability including 3,821 having a mobility limitation. It is very difficult to determine actual need as this information is very general and is the same information that was provided in the FY04 application. It does not appear that the application has undertaken efforts to document actual numbers of clients or identified how many of those have a disability. The automatic door opener will allow persons working with or visiting the Evert Conner Center for Independent Living improved access. PATV owns the building and is the applicant; however, the entrance to the Evert Conner Center is the location of the automatic door opener. Project Budget Discussion The application estimates that 6,800 people will benefit annually which translates into a iow cost per person ($.15); however, based on actual use of PATV and Evert Center clients we would expect that the cost per person would be higher. As this is a Iow-cost project the cost per person is not a defining variable. The budget also shows only $100 in matching funds by PATV and no volunteer hours. This total project is estimated to cost $2,100. PATV and the Evert Conner Center received a $1,000 CDBG award in FY04 and this request (FY05) is for the remaining cost of $1,000. Project Coordination with Existing Services[Activities The nature of PATV allows them to work with a variety of agencies, groups and community members. For this project, they are working closely with the Evert Conner Center for Independent Living. Appficant History or Capacity to Successfully Complete the Proposed Project As mentioned above, PATV received CDBG funds last year. The CDBG agreement from FY04 has been signed; however, the applicant has not started that project and this application is to fund the balance of the project. Summary of Items to be AddresSed 1. Has applicant looked at other funding sources (e.g. Community Foundation) since the project was funded last year? 2. Is the Evert Conner Center able to contribute? 3. Has the applicant received bids? 4. Does the applicant(s) have more recent estimates for number of persons assisted? · 5. What are the actual Conner Center numbers of persons assisted? ,36 CITY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: United Action for Youth - Facility Rehabilitation Applicant Contact: Jim Swaim 338.7518 Project Address' 410 Iowa Avenue Activity Type: Public Facility CITY STEPS Priority: High- Youth Center/Child Care Center CITY STEPS Goal Achieved: Provision of Youth Center Investigate need for additional space for youth programs Beneficiaries' 0-30% mfi 69% 31-50% mfi 14% 51-80% mfi 13% Over 80% mfi 4% Amount Requested: $95,000 CDBG Loan or Grant: $95,000 Loan Repayment Terms: COl_ Total Cost Per Person/Household: $185.71 (700 people a year) Capital improvement project that will benefit individuals over a 15-year useful life expectancy. Total cost per person over 15-year period' $12.38 Percent of Project Publicly Funded: 73% Leveraging City CDBG\HOME Funds: $0.47 in other funds for each CDBG dollar requested Property Taxes- Tax exempt 37 STAFF ANALYSIS Documentation of Project Need Youth Centers and Child Care Centers are a high priority in CITY STEPS. Last year, UAY served over 2,400 youth and 400 parents in its programs. When UAY opens its new Youth Center, funded in part with a $225,000 award in FY03, they will move the Teen Parent Program and Family Counseling offices into 410 Iowa Avenue. This proposal will redesign the entrance at 410 Iowa to be fully accessible and will redesign space to accommodate the need of the Teen Parents, infants, and families. A childcare area, that includes a children's bathroom, health office, and an additional office fOr the Teen Parent staff will be constructed. The project also includes improved weatherization of the windows and repairs to the front of the building. UAY's current child-care area cannot be licensed except for limited use for respite childcare for the teen parents. The redesign will allow the childcare center to be licensed. The focus of this project will help the agency provide a comprehensive program to assist pregnant and parenting teens to increase positive outcomes such as higher graduation rates, reduced second pregnancies, reduced number of teens on welfare after program completion, and healthier birth outcomes. Project Budget Discussion The project budget shows $25,000 in materials. What materials are requested? UAY has a strong volunteer contribution. The project includes contributions by an architect and local contractors. Project Coordination with Existing ServicestActivities UAY coordinates their services with several area agencies. Mercy Hospital provides the services of a pediatric nurse to the Teen Parent Program and UAY collaborates with MECCA on comprehensive substance abuse prevention. The enhanced space of the new Youth Center and the redesign of the existing space will of'for greater opportunities to expand or create new partnerships. Applicant History or Capacity to Successfully Complete the Proposed Project The United Action for Youth has a long history of successfully administering CDBG funded projects, both largo and small. Summary of Items to be Addressed 1. Work on the redesign of 410 Iowa Avenue can't proceed until the new Youth Center is completed. What is the estimated cost to complete the Youth Center? How much has UAY received to date for the completion of this project? 2. Please provide a breakdown of the expenses under the materials budget category? 3. What repairs are included for the front of the building as stated in Question #7? 4. Will UAY apply for a childcare license after the project is completed? Will UAY expand childcare services offered? 5. Are construction estimates available for the proposed work? 38 CITY O F IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Weber Elementary PTA'- Playground Applicant Contact: Jennifer Sherlock 354.2566 Project Address' Weber Elementary, 3850 Rohret Road Activity Type: Public Facility CITY STEPS Priority- Accessibility Needs - High CITY STEPS Goal Achieved' Accessibility Beneficiaries' 0-30% mfi 18% 31-50% mfi 0% 51-80% mfi 10% Over 80% mfi 72% Amount Requested: $ 4,000 Loan or Grartt: COL Repayment Terms: NA Total Cost Per Person/Household' $ 60.98 per person Capital improvement project that will benefit individuals over a 15-year useful life expectancy. Total cost per person over 15-year period' $4.06 Percent of Project Publicly Funded: 13% Leveraging City CDBG\HOME Funds: $6.50 in other funds for each CDBG dollar requested. Property Taxes: Tax Exempt 39 STAFF ANALYS:[S Documentation of Project Need The application states there are 38 special needs/disabled children at Weber Elementary. Applicant states the current playground equipment is not ADA approved and provides little recreation for these children. The proposal is to add ADA approved playground equipment for these children and others. Accessibility is a high priority under CITY STEPS. Project Budget Discussion The entire project budget is $30,000. Applicant will fundraise to provide 87% of the project cost. Applicant states that when the original equipment was purchased and installed 12 years ago, all money for this equipment was raised within one year. Project Coordination with Existing Services ~ctivities . Applicant did not state any coordination with outside service providers. Staff assumes the ICCSD provides services to special needs/disabled children. Applicant History or Capacity to Successfully Complete the Proposed Project Applicant states they have fundraised for various projects. The Weber PTA purchased the original equipment that exists today. There is no mention of the ability or experience to comply with federal regulations in the application. Summary of Items to be Addressed 1. Project must be considered as an accessibility project as the project does not qualify as an LMI activity. Only 28% of the beneficiaries would be considered Iow to moderate income under the LMI criteria. 2. The school district or Weber Elementary did not provide a letter of support. - What coordination with the district or school has taken place and will there be coordination with the school in regards to the placement and type of equipment provided? 3. What type of equipment is planned? Will it allow wheelchair access? Has the applicant consulted with the school district regarding what types of equipment would benefit disabled children? 4. The application is not complete. Questions 8,9, 10 are blank, several answers to other questions only state NA. 5. In question #17 applicant states the school is over capacity at 492 students, thus creating even more need for playground options. If.considered a public facility improvement for all students such as for a park, the project must meet the LMi criteria. 6. Of the 38 special needs/disabled children, how many children can not use the existing playground equipment? 4O CiTY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Compeer Program Applicant Contact: Judith Pedersen-Benn 338.7884 ext 203 Project Address' 507 E. College Street Activity Type' Public Service CITY STEPS Priority: High- Health Services CITY STEPS Goal Achieved: Provision of Health Services: Short-Term Objectives: Continue support of health, dental and HIV/AIDS services. Long Term Objective: Encourage participation of additional health care service providers. Beneficiaries: 0- 30 % mfi 100% Amount Requested' $ 6,000 Loan or Grant: $ 6,000 grant Repayment Terms: NA Total Cost Per Person $692.44 Percent of Project Publicly Funded: 19% Leveraging City CDBG\HOME Funds: $4.19 in other funds for each CDBG dollar requested Property Taxes' Tax Exempt 4] STAFF ANALYSIS Documentation of Project Need This project connects a trained volunteer with a person with chronic mental illness to encourage and support participation in community activities. The program indicates that it will cut down the isolation and loneliness many with chronic mental illness experience. The program increases socialization and friendship, which the applicant states, is shown to prevent expensive relapse. Applicant estimates there are approximately 926 persons diagnosed with Schizophrenia and 5,554 persons with Affected Disorders in Johnson County. The applicant requests funds to pay for a portion of the one half-time director. Project Budget Discussion The project budget shows $25,160 in other funds, but a majority of the funds are anticipated through grants and fundraising. The program's major funding source, the Robert Wood Johnson Foundation grant, expires in June 2004. The Board is currently working on finding an ongoing, stable source of support to continue the program. The Board has plans to undertake several fundraising activities and events to raise funds. The project proposes using volunteers extensively at a value of over $41,420. Project Coordination with Existing ServicestAcfivities Compeer, like the Community Mental Health Center, relies on extensive coordination with existing services throughout the community. App#cant History or Capacity to Successfully Complete the Proposed Project Although this specific program has not received CDBG funds in the past, the Director has administered various grants from different funding sources. The Board was formed in the fall of 2001 under the sponsorship of the Community Mental Health Center. Summary of Items to be Addressed 1. Will the project continue if partial funding from CDBG is awarded? 2. Currently, Compeer has 10 active matches. Does Compeer anticipate any difficulty in getting additional volunteers for the 35 individuals on the waiting list? 3. Will project continue after the Robert Wood grant expires in June 2004? 42 CITY O F IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Eagles' Flight, Inc.- Hannah's Blessing Childcare Operational Expenses Applicant Contact: Danielle Thompson 337.8628 Project Address: 1516 Sheridan Avenue Activity Type: Public Service CITY STEPS Priority: HIGH CITY STEPS Goal Achieved' Dependent Care Services (p. 103) Beneficiaries' 0-30% mfi 28% 31-50% mfi 24% 51-80% mfi 28% 81-100% mfi 12% Over 100% mfi 8% Amount Requested: $16,700 Loan or Grant: Grant Repayment Terms: N/A Total Cost Per Person/Household' $4,030\person Percent of Project Publicly Funded' 17% Leveraging City CDBG~HOME Funds: $5.03 in other funds for each CDBG dollar requested. Property Taxes: Yes 43 STAFF ANALYSIS Documentation of Project Need CiTY STEPS, the Local Homeless Coordinating Board and local human service organizations recognize the need for affordable dependent care. This proposed project would provide funds for the operation of the recently established Hannah's Blessing Childcare facility. Until the day care reaches the required number of children the organization does not currently have the resources to finance the operational costs. Project Budget Discussion The project budget is predominately financed through parent fees (83%). The vast majority of the budget (70%) is earmarked for salaries. The numbers in the "other funds" portion of the budget need to be clarified, they appear to be both monthly and annual figures. Volunteers are anticipated to provide general labor (cooking, housekeeping, painting, bookkeeping and plumbing) to the proposed project. The volunteer services were estimated to bo 440 hours with an approximate valuo of $~,300. Project Coordination with Existing ServicesLActivities Hannah's Blessing has been working with DHS and other service providers regarding their facility and operations. Eagles Flight has also worked with the Longfellow Neighborhood Association to keep them informed and involved in the project. Applicant History or Capacity to Successfully Complete the Proposed Project In FY02 the applicant received a $200,000 CDBG award for the acquisition and rehab of a facility. In FY04 the applicant received a $14,389 CDBG award to complete the rehabilitation of the facility. Overall, the project has moved' more slowly than anticipated. To facilitate the applicant's ability to become self-sufficient, the FY02 loan payments were temporarily reduced until April 1,2004. Summary of Items to be Addressed 1. How many children are currently enrolled at the facility? 2. How many children need to be enrolled to reach the "break even" level? 3. Eagles Flight, Inc. is a non-profit organization, please verify with the City Assessor regarding the payment of property taxes. 501©(3) organizations are generally tax exempt. 4. Please update the status of the Johnson County Empowerment Board funding request. 5. Please explain the status of the FY04 CDBG project. 6. Is the volunteer contribution shown in the budget? 7. Please explain the costs in the "other funds" category of the budget. 44 CITY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Eagles' Flight, Inc., Youth Program Operational Expenses. Applicant Contact: Danielle Thompson 337.8628 Project Address' 950 Dover Street Activity Type' Public Service CITY STEPS Priority: High- Youth Services High- Health Services CITY STEPS Goal Achieved: 2. Public Service Needs Provision of Health Services: Medical, Dental, Nutrition, Preventative Care b. Support food and nutrition services for Iow- income residents. (page 103) Beneficiaries: 0-30% mfi 44% 31-50% mfi 24% 51-80% mfi 12% Over 80% mfi 20% Amount Requested: $13,560 CDBG Loan or Grant: Grant Repayment Terms: NA Total Cost Per Person: $112.48 Percent of Project Publicly Funded: 96,5% Leveraging City CDBG\HOME Funds: $0.04 in other funds for every CDBG dollar requested Property Taxes: Tax exempt (Eagles' Flight is tax exempt, but Hannah's Blessing childcare is not tax exempt) STAFF ANALYSIS Documentation of Project Need CITY STEPS rates youth services and health services as high priorities. This program will provide jobs in both childcare and agriculture that will in turn provide job training, income and leadership opportunities to area youth, in addition, the youth will develop self-sufficiency skills, health care and nutrition skills, self-esteem enhancement, money management, child care and communication skills. Project Budget Discussion The project could use additional outside funds or at least reflect in the budget that they anticipate additional outside funds. The project has a history of successfully relying on volunteers and in-kind donations. Project Coordination with Existing ServicestActivities The project promotes working together as a community, but doesn't specifically state the agencies or services that they propose to work with on the project. App#cant History or Capacity to Successfully Complete the Proposed Project Applicant has administered programs funded with CDBG funds awarded in FY01, FY02 & FY04. The application states that all of the funds have been expended from the FY04 project when actually $10,199 of the $14,389 has been expended. Summary of Items to be Addressed 1. Was the dollar figure for volunteers included in the budget? If not, the leveraging figure and percent publicly funded numbers will change. 2. It appears that a major fundraiser is going to be held in April 2004 with the proceeds benefiting this program. Should those funds be in the budget under anticipated? 3. Has the applicant accessed or contacted potential partners, such as the ISU Extension office, U of l Public Health, Table to Table garden project, etc... 4. Please describe in greater detail the "benefits" of the proposed project and how it will target LMi eligible households. 46 CITY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Early Learners Enrichment and Child Care Transportation Applicant Contact' Valerie Russell 339.0800 Project Address: Not available, but will be announced in April 2004 Activity Type' Public Service CITY STEPS Priority: HIGH -Child Care. CITY STEPS Goal Achieved' Provision of Dependent Care Services Beneficiaries' 0-30% mfi 15% 31-50% mfi 31% 51-80% mfi 0% Over 80% mfi 54% Amount Requested' $25,000 Loan or Grant: $25,000 Loan Repayment Terms' Requesting a 3% loan Total Cost Per Person: $385/person Capital improvement project that will benefit individuals over a 5-year useful life expectancy. Total cost per person over a 5-year period' $77. Percent of Project Publicly Funded: 100% Leveraging City CDBG~HOME Funds: $0 in other funds for each CDBG dollar requested Property Taxes: Yes 4? STAFF ANALYSIS Documentation of Project Need CITY STEPS, the Local Homeless Coordinating Board and local human service organizations recognize the need for expanding affordable dependent care options. The applicant would like to purchase a van to transport children from Weber Elementary School and other locations to the child care facility. Project Budget Discussion The project relies solely on public financing. The budget only shows the cost of the van. Project Coordination with Existing ServicestActivities The applicant will be working with local schools and organizations to coordinate transportation needs, Applicant History or Capacity to Successfully Complete the Proposed Project The applicant has not worked with CDBG funds in the past, however, the applicant has been successfully operating a childcare business for many years. Summary of Items to be Addressed I. There is a high public subsidy. Has the applicant researched other funding sources? 2. Are them cost estimates for a new van? 3. According to HUD requirements, each year staff must verify that 51% of the children using the van must be Iow-moderate income and must be used for the stated purpose only. This verification is required until the van fully depreciates. This is a long term monitoring concern. 4. The application states that the 46% of the children will be from Iow-moderate income families. The statutory requirement for the CDBG program states that at least 51% of the persons benefiting have to be Iow-moderate income. Please elaborate on the estimate of the income of persons to be assisted. 48 CITY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Free Medical Clinic- Case Management Applicant Contact: Sandy Pickup 337-4459 Project Address' 120 N. Dubuque Street Activity Type: Public Service CITY STEPS Priority: High- Health Services CITY STEPS Goal Achieved: Provision of Health Services: Continue support of health, dental and HIV/AIDS services. (page 103) Beneficiaries' 0-30% mfi 97% 31-50% mfi 3% 51-80% mfi 0% Over 80% mfi 0% Amount Requested: $ 30,000 Loan or Grant: $ 30,000 grant Repayment Terms: NA Total Cost Per Person: $1,481.25 Percent of Project Publicly Funded: 6 % Leveraging City CDBG\HOME Funds: $16.78 in other funds for each CDBG dollar requested Property Taxes- Tax exempt 49 STAFF ANALYSIS Documentation of Project Need: In FY03 the Free Medical Clinic had 1,346 patient visits (from 340 clients) for diabetes, hypertension, asthma and depression, a 17.5% increase from FY02. In addition, 97% of all the clients are under 30% mfi and very few have private insurance. Project Budget Discussion The project appears to have funding for every aspect of the program except the funds for salaries and benefits. They were able to provide $16.78 in other funds for every CDBG dollar requested. The total cost per person is $1,481.25 or $396.17 per visit (based on 1,346 patient visits), including prescriptions and in-kind resources. Project Coordination with Existing ServicestActivifies The Free Medical Clinic has a long history of working with a variety of agencies and organizations in Iowa City, such as Shelter House, DVIP, U of l Hospitals, U of l Dental program, MECCA, STAR and many private health care professionals. App#cant History or Capacity to Successfully Complete the Proposed Project The Free Medical Clinic has successfully administered CDBG funds in previous years. Additionally, the clinic has a 30-plus year history of operating the clinic and overseeing renovations funded with grants and donations. Summary of Items to be Addressed 1. Please explain the source of funds for the case management program and if those sources allow for operational expenses. 2. Are all of the costs shown in the application (totaling $533,250) only for the 360 clients with diabetes, hypertension, asthma and depression? 3. How is the program currently funded since the Free Medical Clinic did not get the full amount of CDBG that was requested in FY04? Why are CDBG funds needed again this year?. 4. Will the project continue with partial funding? 5. How will applicant locate reserves for operational costs in the future? 5O C_~TY O F !OWA CTTY FY05 CDBG\HOME APPL:[CANT REWEW STAFF REPORT Project Name & Page Number: Goodwill Industries,- Wheels to Work Applicant Contact: Mike Townsend 337-7369 Project Address' 1700 1si Avenue, Iowa City Activity Type: Public Service CITY STEPS Priority: High- Transportation Services CITY STEPS Goal Achieved' Improve Access to Transportation - study regional community options including expansion of van and car pools, mass transit, and other alternate transportation modes. (page 104) Beneficiaries: 0-30% mfi 46% 31-50% mfi 46% 51-80% mfi 8% Over 80% mfi 0% Amount Requested: $ 20,000 Loan or Grant: $ 20,000 grant Repayment Terms: NA Total Cost Per Person: $2,476 Percent of Project Publicly Funded' 30% Leveraging City CDBG\HOME Funds: $2.22 in other funds for each CDBG dollar requested Property Taxes: Tax exempt STAFF ANALYSIS Documentation of Project Need: Goodwill has an established Wheels to Work program that has a waiting list of over 100 Iowa City residents. Through this program participants in the program have been able to access employment options and coordinate other services that helped numerous households towards their goals. Due to budget restraints within Goodwill, the Wheels to Work program will be cut by 50% in 2004 without the proposed CDBG funding. Goodwill had been placing 26 cars per year and this number is anticipated to decline to 13 under existing conditions. Project Budget Discussion The project appears to have funding for every aspect of the program; however, the size of the program is dependent on the CDBG funding. They were able to provide $2.21 in other funds for every CDBG dollar requested. The total cost per person is $2,476 per person. These costs include administrative salaries, auto repair, insurance for two months, license fees and other miscellaneous expenses. Project Coordination with Existing ServicestActivities The Goodwill Industries has a long history of working with a variety of agencies and organizations in Iowa City. Applicant History or Capacity to Successfully Complete the Proposed Project Goodwill Industries has successfully administered CDBG funds in previous years and completed projects on time. Summary of Items to be Addressed 1. Please more fully describe the outcome benefits as assisted households gain access to employment or other services. 2. How was the program funded last year and why are CDBG funds needed this year? ,3. Will the project continue with partial funding? 4. How will applicant find funding for operational costs in the future? 5. How much value is received for the donated cars? This could be documented as leverage for the project. CITY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number' Omni Therapies- Health Services Applicant Contact: Craig Steuer 936.3377 Project Address' 2730 Naples Ave. Ste 102 Activity Type: Public Service CiTY STEPS Priority: HIGH - Health Services CITY STEPS Goal Achieved: Provision of Health Services Objectives: Continue support of health, dental and HIV/AIDS services. Long Term Objective: Encourage participation of additional health care service providers. Beneficiaries: 0-30% mfi 40% 31-50% mfi 28% 51-80% mfi 28% Over 80% mfi 4% Amount Requested: $33,500 Loan or Grant: Grant Repayment Terms: N/A Total Cost Per Person/Household: $41'\person Percent of Project Publicly Funded: 41% Leveraging City CDBG~HOME Funds: $1.44 in other funds for each CDBG dollar requested. Property Taxes: Yes STAFF ANALYSIS Documentation of Project Need Health Services are a high need in CITY STEPS. Applicant proposes to offer chiropractic care and massage therapy on a donation basis to Iow-to-moderate income persons to reduce chronic pain and prevent injuries. Applicant states, "According to the NIH, more than one-third of all Americans will suffer from chronic pain at some point in their lives, and approximately 14% of all employees take time off from work due to pain." Massage Therapy Chiropractic Care can help reduce pain. The application states massage benefits the following conditions' aggression, arthritis, back pain, carpal tunnel syndrome, cerebral palsy, CFS, depression, hospital job stress, migraine headaches and spinal cord injuries. Project Budget Discussion The project budget estimates $82,000. Applicant contribution makes up 59% of the proposed budget. Applicant anticipates over 950 volunteer hours. This volunteer contribution is not included in the total budget. Project Coordination with Existing ServicestActivities Applicant states they will be working with the Free Medical Clinic for referral and service coordination. Applicant History or Capacity to Successfully Complete the Proposed Project All employees have the necessary licensing and training required by the state. Summary of Items to be Addressed 1. The budget includes $2,500 in office expenditures. Please detail. 2. Applicant includes volunteer labor of 700 hours for chiropractic and massage therapy. Are all volunteers licensed and insured? What type of activities will the remainder of volunteers perform? Are all volunteers employees of OMNI? 3. How many clients does OMNI annually serve, regardless of income? 4. Applicant proposes fee by donation for 2,000 persons. After the initial consultation, visits will be based on a physical/financial need basis. Do you have a sliding fee scale in place currently? If so, how many clients are seen based on reduced fees? 5. Applicant must report quarterly on the number of individuals served, broken down by income and racial categories. Will this be a problem for your organization? 6. The total project budget is $82,000. Is this OMNI's entire operating budget, or just the estimated expense to provide services to 2,000 persons? 7. Will transportation be a problem to the location site? Are bus 'routes available? Could applicant consider offering a portion of their services at the Free Medical Clinic? 54 CITY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Shelter House - Outreach Coordinator Applicant Contact: Christina Canganelli 338.5416 ext. 102 Activity Type* Public Service Project Address' 331 N. Gilbert Street CITY STEPS Priority: HIGH- Homeless Needs CITY STEPS Goal Achieved' Expanding staff and capabilities within the existing system to provide improved service and expanding available services. Beneficiaries: Presumed Benefit (Homeless) Amount Requested' $ 30,000 Loan or Grant: Grant Repayment Terms' N~A Total Cost Per Person' $211.00 per person based on anticipated shelter usage of 450 persons over a one year period. Percent of Project Publicly Funded' 51% Leveraging City CDBG\HOME Funds' $2.17 in other funds for each CDBG dollar requested. Property Taxes' Tax Exempt STAFF ANALYSIS Documentation of Project Need Shelter House is proposing a fourth year of case-management services to an estimated 450 persons annually. The application cites a national HUD report __'[,_.he For_g..o. tten Americ .a....n. s- Homelessness.;...Pr0grams.._a..nd People They Serve which states that 86% of persons whO'are homeless have issues ranging from mental illness to alcohol\drug abuse characteristics. The shelter outreach services at Shelter House are designed to help the households connect with service providers. Funds from CDBG are also being used to help meet the matching requirement for the STAR program. Project Budget Discussion All of the CDBG funds are targeted for operational expenses (salaries). Shelter House has two full-time equivalent positions (FTE) for the outreach program. This level of staffing enables Shelter House to remain open 24 hours per day (Monday-Friday) and 18 hours per day on the weekends. Other funding totaling $65,000 is identified within the application to supplement the CDBG funds are being requested. Shelter House requests funding for one full-time outreach services coordinator, however the budget presented is for two FTEs. Volunteers are anticipated to provide 750 hours of general administrative assistance to the proposed project for a value of $7,500. Project Coordination with Existing Servicesg~.ctivities Referrals to local human service organizations are essential to the success of this proposed project, The function of the outreach coordinator is to focus on expediting access to local mental health and substance abuse resources, employment, housing and other corollary community based and public resources. Applicant History or Capacity to Successfully Complete the Proposed Project Shelter House has been successful in completing a number of similar public service or public facility CDBG projects. We would like to see the organization improve their timeliness regarding the submission of payment 'requests and quarterly reports. Summary of Items to be Addressed 1. CDBG funds were used to provide a portion of the cash match required to leverage the STAR grant of $448,000 in FY04. The HUD grant was renewed for FY05, how much is needed for a cash match? What other funds were used to complete the cash match in FY04? 2. What other agencies partner with Shelter House/STAR and what types of services are provided? .' 3. Discuss various outcome measures such as how many clients residing at the shelter obtain permanent housing, how many clients with substance abuse problems or with mental health issues seek and continue treatment with the appropriate provider, 4. Applicant requests funding for one time outreach coordinator, but the budget provided is for 2 FTEs. Total for salaries and benefits total $87,500. What is the cost for one FTE? 5. This is the fourth year of funding for this activity. Has applicant researched other sources of funding for this program? 6. The anticipated numbers of people served are lower than last year. Please explain. CITY OF IOWA CITY FY05 CDBG\HOME APPLICANT REVIEW STAFF REPORT Project Name & Page Number: Neighborhood Centers of Johnson County- Broadway Revitalization Project Applicant Contact: Brian Loring 358.O438 Project Address: 2105 Broadway Street Activity Type: Planning (Administrative) CITY STEPS Priority: Medium- Planning CITY STEPS Goal Achieved: Not addressed in CITY STEPS Beneficiaries: 0-30% mfi 100% ' 31-50% mfi 0% 51-80% mfi 0% Over 80% mfi 0% Amount Requested: $20,000 CDBG Loan or Grant: Grant Repayment Terms: NA Total Cost Per Person/Household' $24.77 per person Percent of Project Publicly Funded' 43% Leveraging City CDBG\HOME Funds: $1.33 in other funds for each CDBG dollar requested Property Taxes' Tax-exempt 5? STAFF ANALYSIS Documentation of Project Need The Broadway neighborhood is home to a high percentage of Iowa City's Iow-income families and is comprised of multiple Iow-income and subsidized housing complexes. In addition, the neighborhood is home to a large retail property with a higher than average vacancy rate. The project will create a partnership between Broadway residents, the National Resource Center for Family Centered Practice, Neighborhood Centers of Johnson County, the residential and commercial property owners and the City of Iowa City to build consensus around common goals for the neighborhood and to formulate and implement a collective plan of action. The intent is to build stability, improve the image, create a viable community organization and add resources to the Broadway area. Project Budget Discussion Volunteer contribution was included in the budget breakdown, but did not match the amount in Question #12. There is a good mix of private funding sources. Project Coordination with Existing Services~Activities The applicant has a long history of collaboration with a variety of public and private organizations. This project will involve the Broadway residents, the National Resource Center for Family Centered Practice, the residential and commercial property owners and the City of Iowa City. Applicant History or Capacity to Successfully Complete the Proposed Project Applicant recently expended their FY03 CDBG funds for the rehabilitation project. Applicant operates with a budoot of approximately $~ ,500,000 and {50 fuil-timo staff. They are accredited by the National Association for the Education of the Young Child (NAEYC) and have the capacity to complete the proposed project successfully. Summary of items to be Addressed 1) Is the volunteer contribution in question #12 above and beyond what is listed in the budget breakdown? 2) How did the applicant arrive at all of the beneficiaries being 0-30% mfi? 3) How does this proposed project coordinate or compliment the efforts of the Broadway Improvement Group? 4) What would happen to the project if partial funds were awarded? ..... iiii iiiiii iii iiiiiiiii .._ DATE: 02~20~04 (~ TO' HCDC Commission Members FROM: Tracy Hightshoe, Associate Planner RE: FY05 CDBG/HOME Applications Enclosed, are copies of all the correspondence accepted at last night's commission meeting. More information may be forthcoming as the various applicants submit requested information. I will forward to you as soon as it is received. A few commission members requested more information regarding funding allocations. After set- asides for administration, economic development, Aid-to-Agencies, and housing rehabilitation are subtracted, the commission has approximately $1,174,000 to allocate. Applying our funding targets from CITY STEPS, we would have $751,000 available to allocate for housing projects, $56,000 for public services, and $367,000 for public facilities and other eligible activities. That being said, the dollar amounts assigned to each category are somewhat flexible except for public services. No more than $56,000 can be allocated to public services as this represents the maximum amount allowed by HUD. In addition, the HOME entitlement can only be used for HOME eligible (,. activities. As such, $606,700 must be spent'on HOME eligible activities; these projects include Blooming Garden, GICHF, Habitat for Humanity, and both HACAP's projects. The other funds earmarked for "housing" are from the CDBG program in the amount of $144,300. This amount could be used to fund other CDBG eligible activities, excluding planning and public service activities. Thus, a total of $511,300 could be available to fund public facility and other eligible CDBG activities if only the minimum of $606,700 were allocated to housing activities that are HOME eligible. After reviewing the administration budget, the NCJC planning application may have to be funded from . the public service category of funds. Due to federal requirements, we can not spend more than 20% of our CDBG entitlement on planning activities. In FY05 staff has budgeted for the regular administration expenses and a temporary seven-month position to assist with the completion of the Consolidated Plan. Even with this temporary position, the budget for CDBG administration is lower than it was in FY04. Ironically, this year the City will have the proceeds from Parcel 64-1a and will have more funds to allocate, however, we can't use these funds for planning.expenses in FY05. The sale of Parcel 64-1a is considered program income for FY04. As such, 20% of the proceeds of the sale could be used for planning, but the planning activity must be from FY04 funds. We have allocated all our FY04 funds and are currently over halfway through this fiscal year. Staff will continue to review our administration budget and will inform you if any amount could be used from our planning budget, however .most funding, if allocated, would have to come from the public service category. · The ranking sheets are due on Tuesday, March 2. I will work on an Excel spreadsheet early next week and will email it to you if you prefer to submit your results electronically. Should you have any questions, please call Steve Nasby, Steve Long, or myself at 356-52.30. Thank ' you once again for all your work during our funding allocation cycle i ' $9 DATE: March 3, 2004 TO: Housing and Community Development Commission FROM: Community Development Staff RE: HCDC Meetings on March 11 & 18, 2004 Thank you for the many hours of time and energy that you have put into the allocation process up to this point. This packet contains information for the next two HCDC meetings. At the HCDC meeting on March 1 l~h yOU will be discussing the applications, funding amounts and the rankings. This meeting is designed to help you finalize the ranking sheets and adjust your funding amounts. To assist with this process we wanted to again provide the amount of FY05 CDBG and HOME funds available to you for allocation, within the CiTY STEPS categories. , Please keep in mind that the amount of funds within these categories is flexible, with the exception of the Public Services category. At the March 18~h meeting, you will be formalizing a budget recommendation to City Council. CDBG\HOME Allocation amounts accordin~ to CITY STEPS Fundln~ Tar_~ets · Housing (HOME eligible activities) $ 751,000 ($112,650 MUST go to a CHDO) · Public Facilities $ 367,000 · Public Services (statutory limit) ~ ..... 56,000 ( Total $1,174,000 The proposed amount allocated to Public Service projects is right at the statutory limit, which is set by law. In addition, the HOME entitlement can only be used for HOME eligible activities. As such, " $606,700 must be spent on HOME eligible activities. The other funds earmarked for "housing" are from the CDBG program in the amount of $144,300. This amount could be used to fund other CDBG eligible activities, excluding public service activities. Thus, a total of $511,300 could be available to fund public facility and other CDBG activities if only the minimum of $606,700 in HOME funds was allocated to housing activities. One issue to consider while allocating funds is that some of the projects may receive such a reduced funding amount that the project may no longer be feasible. included in this packet are your preliminary rankings and allocations. Please review your scores and allocations. If you notice any errors or typos, contact staff so we can correct it before the meeting. The enclosed Spreadsheet breaks out the projects by high, medium, and Iow in each category based on your preliminary rankings. After the meeting, HCDC members may submit revised scores and/or allocations. A "consensus" worksheet will be provided for your March 18 meeting as well as a summary of the revised rankings and proposed allocations. The "consensus" worksheet tries to show the consensus of the Commission to fund or not to fund projects. If you have any questions regarding this information, please feel free to contact Tracy Hightshoe, Steve Long or Steve Nasby at 356-5230. Please remember that both meetings will be at the Senior Center in the lower level classroom and will begin at 6:30 PM. 60 City of Iowa =City M MORAN DU M' TO: Housing and Community Development Commission FROM' Tracy Hightshoe, Associate Planner DATE' March 15, 2004 RE' HCDC Meeting, March 18, 2004 Enclosed are the revised rankings, proposed allocations, and a consensus worksheet for your review. The worksheets are divided into funding categories per your request. At this meeting, HCDC will allocate the $1,174,000 in available funds to FY05 CDBG/HOME applicants and forward this recommendation to the City Council for consideration. Mark Patton, Habitat for Humanity, and Brian Loring, Neighborhood Centers of Johnson County, provided written responses to the questions brought up at the March 11 meeting. Their responses are included in the packet. At the time of this mailing, I have not received a response from OMNi or a written request for withdrawal from the Weber PTA. Discussion regarding FY04 CDBG projects that have not spent at least 50% of their award by March 15 is also on the agenda. Due to the length of Thursday's meeting, this item may be deferred to the April meeting by a motion to defer. The Unsuccessful or Delayed Project Policy states that HCDC may recommend the recapture of unspent funds or HCDC may allow the recipient to retain the funds for the previously approved project. A copy of the policy is provided for your review. The following projects have not met the requirement to spend at least 50% of their award by March 15' Project CDBG Award Spent by 3/15/2004 Elder Services - Small Repair $27,000 $6,373.18 Emma Gotd_._m. an-__.Facility Reh_a.b_._ ................. $23;0_0_0 ...................... $6,023.59 PATV- Automatic Door $1,000 0 Shelter House - Deposit Assistance $3,500 $896 Shelter House - Shelter Coordinator $10,000 $2,500 Please call with any questions or concerns. Remember the meeting is this Thursday at the Senior Center beginning at 6:30 P.M. If you are unable to attend, please contact me by email at tracy-hightshoe~iowa-citv.org or by phone at 356-5244. FY05 RANKTNGS WORKSHEET CDBG\HOt4E PRO3ECTS Revised 3/15 / 04 HOME Eligible Active'es Habitat for Humanity 97 84 76 70 90 96 84 86 97 70 27 20 85.38 H-1 GICHF - Affordable Rental Const. 85; 69 71 85 78 79 64 84 85 64 21 16 76.88 H-2 HACAP - Transitional HousinB Rep. 86 63 69 77 75 82 68 79 86 63 23 14 74,88 H-3 HACAP - Transitional Housing Acq. 86 54 69 77 75 84 68 79 86 54 32 16 74,00 H-4 Blooming Garden- Affordable Rental 73 48 71 7:L 87 81 61 73 87 48 39 20 70.63 H-5 Public Facilities, Economic Development, Non-HOME £figible Ac~'vities Shelter House - Emergency Assistance 83 72 82 86 82 84 69 86 86 69 17 12 80,50 O-1 UAY- Facility Rehabilitation 80 60 76 72 83 79 74 86 86 60 26 17 76.25 0-2 [CCSD - Wood Family Resource Center 83 69 69 54 89 84 75 86 89 54 3,5 17 76.13 0-3 Old Brick- Accessibility 72 60 85 67 87 77 74 81 87 60 27 22 75.38 0-4 Free Lunch Program - Facility Rehab. 89 6:~ 63 72 88 82 63 74 89 61 28 25 74.00 0-5 ISED - Microenterpdse Training 80 61 63 85 77 68 71 85 61 24 17 72.14 O-6 DrIP Security System 69 62 68 61 83 77 60 77 83 60 23 16 .69.63 0-7 NCJC - Facility Rehabilitation 57 61 68 74 70 86 63 70 86 57 29 1-~ 68.63 0-8 4Cs - Rehab 90 60 65 66 69 60 54 69 90 54 36 9 66.63 O-9 Weber PTA - Playground 69 62 65 54 79 62 71 79 54 25 9 66.00 O-10 Early Learners - Bldg Acquisition 60 55 43 49 65 57 59 65 43 22 11 55.43 O-11 PATV - Automatic Door 44 68 31 61 54 57 60 60 68 31 37 17 54.38 O-12 NECCA Parking Lot 39 53 52 58 41 59 48 40 59 39 20 13 48.75 O-13 Public Services, Planning Free Hedical Clinic - Case Ngmnt 86 84 84 85 92 82 88 91 92 82 10 7 86.50 PS-! Compeer- Director 83 67 74 70 78 86 87 88 88 67 21 17 79.13 PS-2 Shelter House - Outreach Coordinator 87 61 77 79 88 75 78 86 88 61 27 12 78.88 PS-3 Eagles Right- Hannah's 70 69 75 70 87 67 68 87 87 67 20 7 74.13 PS-4 Goodwill industries- Transportation 72 77 66 71 81 79 70 76 81 66 15 9 74.00 PS-5 NCJC- Planning 57 61 77 86 84 69 79 86 57 29 23 73.29 PS-6 Eagles Right - Youth Program 63 60 70 61 78 73 67 61 78 60 18 12 66.63 PS-7 OMNI Therapies - Health Services 51 63 64 42 56 79 72 62 79 42 37 2! 61.13 PS-8 Early Learners - Transportation 83 46 27 52 67 56 62 83 27 56 2[ 56,14 PS-9 HCDC Member Average Score 74 63 67 70 75 77 68 75 Revised Rankings FY05 CDBG\HOME FUNDING Consensus Worksheet HOME Eligible Activities G[CHF - Affordable Rental Const. H-2 :t 6 i 0 HACAP- Transitional Housing Rep. H-3 2 6 0 1 Habitat for Humanity H-1 :L 5 2 0 Blooming Garden - Affordable Rental H-5 0 4 2 2 HACAP - Transitional Housing Acq. H-4 3 2 0 3 Public Facilities, Economic Development, Non-HOME Eligible Activities DV[P Security System 0-7 3 5 0 0 Free Lunch Program - Facility Rehab. O-5 3 5 0 0 ICCSD - Wood Family Resource Center O-3 2 5 0 Old Brick - Accessibility O-4 2 5 1 0 UAY- Facility Rehabilitation 0-2 0 5 2 4Cs - Rehab O-9 i 4 I 2 NCJC - Facility Rehabilitation O-8 . 3 4 0 [SED - Microenterpdse Training 0-6 2 2 0 4 MECCA Parking Lot O-13 0 2 0 6 Shelter House - Emergency Assistance O-1 7 I 0 0 Early Learners - Bldg Acquisition O-11 0 0 0 8 PATV - Automatic Door O- 12 3 0 0 5 Weber PTA - Playground O- 10 3 0 0 5 Public Services, Planning Compeer- Director PS-2 i 5 2 0 Free Medical Clinic - Case Hgmnt PS-1 0 6 2 0 Eagles Flight - Hannah's PS-4 0 0 7 Eagles Flight - Youth Program PS-7 0 i 6 1 Goodwill Industries - Transportation PS-5 0 i 6 Shelter House - Outreach Coordinator PS-3 0 4 3 1 NCJC - Planning PS-6 0 2 4 2 'OI~IN! Therapies- Health Services PS-8 0 0 3 5 Early Learners - Transportation ' PS-9 0 0 0 8 FY05 CDBG~HOME FUNDING HCDC -- AVERAGE ALLOCATION WORKSHEET Revised 311712004 HOME Eligible Activities Habitat for Humanity H-1 $ 350,000$ 202,213 58% $ 200,000 $ 249,700$ 100,D00$ ISO,OO0 $ 203,000 $ 250,000 $ 275,000$ [90,000 GICHF- Affordable e~t~l Co.st. H-2 $ 223,000 $ 162,922 73% $ 173,389 $ 215,OO0 $ 112,650 $ 223,000 $ 129,34-0$ 200,000 $ 100,000$ 150,O00 HACAP - Transitional Housing Rep. H-3 $ 148,000$ 110,247 74% $ 148,000 $ 142,000 $ 103,600 ~t 148,000 $ 85,840 $ - $ 106,538$ 148,000 HACAP -Transitional Ho~Jsing AccT. H-4 $ 148,000$ 78,574 53% $ 148,000 $ - $ 98,750 $ 148,000 $ 85,844~$ 148,000 $ - $ Blooming Garden - Affordable Re~tal H-5 $ 480,000$ 196,675 41% $ - $ - $ 336,000$ 331,000 $ 278,400$ 148,000 $ 150,000$ 350,000 Sub-Tutnl $ 750,6:32 At669,389 At 606,700 At 752,,000$ 1,000,000 $ - At 782,420 $ 746,000 $ 631.,538$ 818,000 Public Fac'ili~es~ Developmenh Non-HOME Eligible Activities Shelte~ House - Emergency Assistance O-1 $ 5,000$ 4,750 95% $ 5,000 $ 5,000 $ 5,000$ 5,000 $ 3,000 $ 5,000$ ~;,000$ 5,000 UAY - Fadlity Rehabilitation 0-2 $ 60,000 $ 31,31g 52% $ - $ 29,348 $ 26,000 $ 35,000 $ 55,200 $ 30,000 $ 45,000 $ 30,000 ICCSD - Wood Family Resource Center 0-3 $ 350,000$ 250,138 71% $ 350,000 $ 350,000 $ 265,000 $ - $ 203,100 $ 278,00D $ 350,000 $ 205,000 Old ~rlck - Accessibility O-4 $ 40,400 $ 31,044 77% $ 40,400 $ 40,400 $ 32,000 $ 20,000 $ 23,532 $ 25,000 $ 40,000 $ 27,022 Free Lunch Program - Facility Rehab. O-5 $ 3,384 $ 3,002 89% $ 3,384 $ 3,384 $ 3,000 $ 3,300 $ 2,063 $ .3,000 $ 3,:384$ 2,500 ISED - Microenterprise Traininq 0-6 $ 30,000 $ 13,929 46% $ 20,000 $ 30,000 $ - $ 17,500 $ $ 30,000 DVIP Security System 0-7 $ 4,478 $ 4,126 92% $ 4,477 $ 4,478 $ 4,400 $ 4,000 $ 2,697 $ 4,000 $ 4,478 $ 4,478 NC. JC - Facility Rehabilitation O-8 $ 8,600 $ 6,811 79% $ 3,000 $ 8,600 $ 6,600 $ 8,600 $ 5,088 $ 8,000 $ 8,600 4Cs - Rehab0-9 $ 35,090 $ 20,893 60% $ 21,350 $ 35,090 $ 25,000 $ 33,200 $ 17,500 $ 15,000 $ - $ 20,000 Weber PTA- Ptaygrou~ld 0-10 $ 4,000 $ 1,000 25% $ - $ 4,000 $ - $ - $ - $ 4,000$ - EaHy Learners - Bldg AOClU/SrdOn O-11 $ 332,300$ 0% $ - $ - $ - $ - $ $ $ PATV - Automatic Door O-12 $ 1,00O $ 375 38% $ 1,000 $ 1,000 $ - $ 1,0O0 $ $ $ - $ MECCA Partcing Lot O-13 $ 10,000 $ 1,725 17% $ - $ - $ - $ 7,900 $ 5,900 $ - $ - $ - Sub-Total At 369,,110 $ 448;611 $ 512~,300$ 367,000 $ 118,000 $ - At 335,580 $ 372,000 At 486,462 $ 300,000 Public Serv~ces~ Planning Free Medica[ Clinic - Case Mgmnt PS-] $ 30,000$ 16,979 57% $ 25,000 $ 21,000 $ 16,500$ 16,000 $ 12,335 S 9,000 $ 16,000$ 20,000 Compeer- Director PS-2 $ 6,000$ 3,434 57% $ 6,000 $ 4,000 $ 3,000$ 3,000 $ 2,471 $ 4,000$ 3,000$ 2,000 Shelter House - Outreach £oordinator PS-3 $ 30,000$ 13,157 44% $ [5,000$ - $ 15,000$ 22,000 $ 12,338$ 9,000 $ 12,000$ 20,000 Eagles Flight- Hannah's PS-4 $ 16,700$ 4,354 26% $ - $ 8,000 $ 4,O00 $ 7,000 $ 6,828 $ 4,000$ 2,000 $ 3,000 Goodwill Industries - Transportation PS-5 $ 20,000$ 6,528 33% $ - $ 15,000 $ 5,000 $ 6,000 $ 8,225 $ 9,000$ 4,000 $ 5,000 NC]c - Planning PS-6 $ 20,000 $ 7,318 37% $ 10,000 $ - $ - 7,000 $ 8,225 $ 9,000$ 13,000 Eagles Flight -Youth Program PS-7 $ 13,560 $ 3,635 27% $ - $ 8,000 $ 3,500 $ 2,000 $ 5,578 $ 4,000$ 4,000 $ . 2,000 OMN! Therapies - Health 5ervices PS-8 $ 33,500 $ t,500 4% $ - $ - $ 2,000 $ - $ $ 8,000 $ 2,000 earty Learners-Transporta:ion PS-9 $ 25,000$ - 0% $ - At - $ - $ - $ $ - At - $ Sub-Total At 56,915 $ 56,000 $ 56,000 At 56,000 At 56,000 $ - At $6,O00 $ S6,0OO $ S6,0OO Grand Total $ 2,428,012 $ 1,175,656 $ :1,174,000 $ 1_,174,000 $ 1,174,000 $ 1,174,000 $ $ :L,174,000 $ 1,174,000$ 1,174,000 $ :1,174,000 Revised AJlocadions . City of Iowa City Housing and Community Development Commission 410 E. Washington Street Iowa City, Iowa 52240 (319) 356-5230 COMMISSIONERS: March 29, 2004 Matthew Hayek Chairperson Dear City Council Members' September 2002-2004 The City received twenty-seven applications for FY05 CDBG and HOME funds Jerry Anthony and forwarded them on to the Housing and Community Development Commission Vice-Chair (HCDC) for its consideration and recommendation. HCDC held three public September 2002-2005 meetings as part of its allocation process' one evening of heatings, one evening for discussion regarding preliminary recommendations of rankings, and a final Erin Barnes evening to finalize funding levels for each application. The applications were September 2003-2005 evaluated based on the priorities for low-to-moderate income individuals and Lori Bears families according to CITY STEPS, Iowa City's Consolidated Plan. September 2001-2004 The HCDC members evaluated applications using a ranking system that was a part John Deeth of the CITY STEPS Plan and approved by City Council. The average scores for September 2001-2004 FY05 applications ranged from 48.75 to 86.50. Four applications, Early Learners - Transportation, Early Learners - Building Acquisition, MECCA - Parking Lot Mark Edwards and PATV- Automatic Door, received an average score of less than 60 points, September 2002-2005 which is the minimum score eligible for funding. William Greazel Of the 27 applications, HCDC recommended 19 for funding. Partial funding is September 2003-2006 recommended for the majority of the applications (16) based on discussion with Shellie Mackel applicants regarding project feasibility if offered partial funding. Three September 2003-2006 applications were recommended for full funding. One applicant withdrew from consideration and was not included in the final allocation process. Another Jayne Sandler applicant, the Institute for Social and Economic Development, was referred to the September 2002-2005 CDBG Economic Development Fund. The justifications for the HCDC recommendations are enclosed. STAFF: HCDC wishes to recognize the assistance and guidance of Steve Nasby, Steve Long, and Tracy Hightshoe, whose value to this process cannot be understated. Steve Nasby Thank you for the opportunity to increase the well being of Iowa City's low- D~ ~rator moderate income individuals and families through the distribution of our federal Steve Long tax dollars. A ssa~e Plantar Sincerely, Tracy Hightshoe ~ A ssc~iate Pla~ Matthew Hayek Chair 65 M MORANDUM DATE: March 29, 2004 TO: City Council FROM: Housing and Community Development Commission RE: Recommendations for FY05-CDBG and HONE Funding HOME Eli_~ible P. ro~i~ Recommended for Funding Requests tota/ed: $1,349,000 Amount Allocated: $722,207 tlaOitat for Humanity ..... Housing Ra~k #~ Request $$$O. O00 Recommended AIIocatio~ I--'-categ ory HOME-eli§iOle housing ............ · Homeownership for very Iow-income families a high priority in City Steps. · HOME fund re-used for future use by Habitat for Humanity. Opportunity to provide homeownership for very Iow-income families (30% AM[) in a heavily saturated rental market. · Low public subsidy (38%). · Volunteer and sweat equity into the house -Greater Iowa City Housing Fellowship 1 ~--~ Housing Rank #2 [CH O) , Re~est $223~ 000 ....................... "~~mmend~ A !/~ ~i'On $~ 90~ 000 Category HOt4E-eligible hou$in~ · Serves 100% LMI. · Locations have already been secured and few obstacles remain. · ApPlicant has already secured $248,000 in State HOME funding. · Proven track record Of managing and implementing funding from HCDC. · Applicant is a Community Housing Development Organization (CHDO). l Hawkeye Area CommunityAction Housing Rank #3 Pro. ram - Replacement (CHDO) IRequest $_._I._ 4~ 000 Recom_..m.....e....n..ded A/location... ~148. 000 . .category HONE-eligible housing · Transitional housing for families a high priority in City Steps. · Applicant is a Community Housing Development Organization (CHDO). · Serves 100% very Iow-income (0-30%) families. · Well-established transitional housing program. · Outcome data suggest the program improves family well being. . .B..,loomin§ Garden L.P. ......... Housing Rank #$ Request ~480~ 000 Recommended .A. . //oca 6on $2_00,000 Category HONE-eligible housing · Rental housing for families a high priority in City Steps. · HOME funds will be re-used through principal and interest payments. · Zmportant to encourage private entity participation in housing programs. · Proven track record in the community in terms of development of quality affordable housing. CDBG -_Non .Public Services Rec. ommended for.Fundine Requests totaled: $880,252 Amount ~llocated: $~10,,t78 Shelter House - Emergency Other Rank Assistance Pro, ram Request $~000 Recommended A/location $~000 Catego~ CDBG- Other High priority in City Steps for rental help for very Iow-income. 100% of those served are very low-income. Program leverages funds from other sources and demonstrates collaboration with area agencies. Scope of assistance has been expanded this year. United Action For Youth - Facility Other Rank #2 Rehabilitation Reque._~. ._ $60.000 Recommended A/location $30,000 Category CDBG- Other 95% of those served are LlVlI. Youth centers and childcare centers are high priorities in City Steps. Will permit the childcare center to become licensed, directly benefiting teen parents. Zowa City Community School Pistrict Other Rank #$ - Wood Family Resource Center Request $350/000 Recommended .A_., /.,/..OCation $30~ 000 Category CPBG - Other · Youth services a high priority in City Steps. · Opportunity to collaborate with area non-profits, medical providers, etc. · Brings relief to an institution (the school system) and a neighborhood that have been impacted by subsidized housing programs. · Creates a dedicated space for community activities that the district will maintain. Old Arick - Accessibility Other Rank #4 Request.. $3~ $78 Recommended A/location.. ca t.ecJ.o...ry CDB~- Other Accessibility a high priority in City Steps. Updates to facility will improve quality of service to the community. Enhances ability of non-profit groups to use and enjoy the facility. Applicant did an excellent job of cutting costs and leveraging volunteer assistance in application. Historic preservation. Free Lunch Pro~.ram -FacilitY,Rehab. Other Rank #$ R .~_ _ . uest _~ $84 Recommende~/ A/location $$~ 000 Catego.._..ry CDHG- Other · 100% of those served are very low-income. · Helps to ensure continuation of services to approximately 100 homeless/near-homeless individuals on a daily basis. · Applicant operates on minimal budget and is almost completely volunteer-operated. Domestic Violence ~ntervention Other Rank #7 pro, gram - ~ecurity, System Request $4~478 Recommended Allocation.._$4~478 ,,Category CDBE- Other Emergency shelter is a high priority in City Steps. Constitutes a logical continuation of previous funding from HCDC. Enhanced security benefits staff and clientele. Neighborhood Centers of ]ohnson Other Rank #8 Coun_ty- Facility Rehabilitation __ Reque _~_. .._. $~ ~00 Recommended A/location $~ 000 Category COJG- Other Childcare is a high priority in City Steps. Applicant's childcare license might have been jeopardized without facility rehabilitation measures. Serves high-poverty area of the community. 100% of those served are LMI. 4Cs- Facility Rehabilitation Other Rank #9 Request_S35~ 090 Recommended A/location $32~ 000 Category CDB~- Other · Childcare is a high priority in City Steps. 65 · Accessibility is a high priority in City Steps. · Updates to facility will improve quality of service to clients. CDBG ...publ_ic Services Pro_iects R__ec. ommended for Funding ....... Requests totaled: $194,760 Amount A/located: $60,000 Free Medica'"i' Clinic- Ca=e Public Service Rank _._Hana§eme#t Request $30,,,,000 Recommended A/location $~ 6~$00 Category CDBG Public Services · Health services are a high priority in City Steps. · 97% of those served are very Iow-income. · Applicant documented an increase in diabetes and other health problems. Ts the only free medical clinic in iowa City. Low percentage of public funding. J Compeer- Oimctor Public Service Rank IReq__.uest $6,000 RecommendedA/location $3,434 Ca~° ry CDBG Pu~ii~'"~e rvices ......... Significant population of chronic mental illness in the community, · Applicant effectively leverages volunteer time and other support. ·Health services are a high priority in City Steps, 100% of those served are very Iow-income. Shelter House - Outreach Coordinator Public Service Rank #3 Request ,~30~, O00 Recommend~ Ailoc~ tjon $~ ~ 500 Category CDBG Public Services · Homeless services are a high priority in City Steps. · 100% of those served are very Iow-income. · Helps to meet cash-match required to leverage significant STAR funding. Documented increase in the number of homeless individuals and families seeking services, · Tncreased capacity to provide case management services to prevent repeat episodes of homelessness. Eagles FligBC ~nc, - Hannah's PuBlic Service Rank #4 Ble~Jnq Request $~ 6~ 700 Recommended A/location ~ 000 Category CD_8..G.,..,p,, U, ,,blic Service~ .............. ,., Childcare services are a high priority in City Steps. · Economic development benefits by providing childcare while parents are working. Promotes self-sufficiency among working parents. · 80% of those served are LMZ. 69 ""Goodwill ~ndustries- Wheels to Work ................... Public Service Rank #5 Program R.~...uest $20/0.0..0 RecommendedAilocatio..#. $8f000 .. Calory CZ)AG Public ServiCes 100% of those served are LMI, Economic benefit from providing transportation assistance for working individuals. Transportation services are a high priority in City Steps. Promotes self-sufficiency among working individuals, Neighborhood Cente~ of ]ohn~on Public Service Rank #6 County- Planning Study .......... Reque~t"$20,O00 Recommended AIiocation_,.}5~ 932 ..Category CDBG PV~i~'c services Opportunity to collaborate with University of ]~owa as well as private/commercial entities with vested interests in the neighborhood. Assists with ongoing effort to better understand and address the needs of the neighborhood. Promotes a more efficient delivery of services in the neighborhood. Eagles trl/ghC Znc. - Youth Program 1 Pubic Service Rank #7 ...... Request $~3~$60 ...... i Recomm.,e...nded AIlo~..., . t. ion $3~ 635 .... Category CDBG Public ~ervices Supports program itself by growing produce in community gardens located on public property. Economic development benefit from instilling employment skills and experience in teens. Helps to address food needs of very Iow-income individuals. ?0 RANI~NG CRITERIA FOR CDBG\HOME PROJECTS This ranking sheet will be used as a guide to assist the Housing and Community Development Commission (HCDC) in the FY05 allocation process. HCDC members will rank each project according to the questions\criteria shown below. Each question or criteria will then be assigned a point value. The five categories below are given a total number of points and have been weighted according to their importance. Mark the nu.m., ber of _~oint(s) f.,qr each .q..uestion~criteria .a,,nd total..the, poi,.,,n,,ts in .e...ach section. I. Ne_edXPriori~ (maximum 2..0. ,total points) 1. Meets a CITY STEPS priority? (High=10, Medium=6, Low=3 points) 2. Has the applicant documented a need for this project? (0-5 points) 3. Project meets the goals or objectives in CITY'STEPS? (0-5 points) SUB-TOTAL II. Levera~ing Resources (maximum 25 ~oints~ 1. Does the project allow for the re-use of CDBG~IOME funds? (0-7 points) A. Housing and ED Projects -- Principal & interest [30 year or less Amortization] max. 7 points B. Public Facility Projects -- Conditional Occupancy Loan (future repayment) 1 point C. Public Service Projects -- Grant (no repayment) 0 points 2. Project leverages human resources [volunteers, etc.] (0-8 points) 3. Project pays property taxes or a payment in lieu of taxes (0-2 points) 4. Project leverages private financial resources? [Including in-kind] (0-8 points) 0 to 25% Private Funds (0-2 points) 26 to 50% Private Funds (3-4 points) 51 °.4 to 75% Private Funds (5-6 points) 76% to 99% Private Funds (7-8 points) SUB-TOTAL III. Feasibilit.v (maximum 2.0. noints} ......... 1. The project will be completed within the required time period? (0-6 points) ____ 2. Project budget is justified? [Costs are documented~reasonable] (0-6 points) 3. The level of public subsidy is needed? [Private\other funds not available?] (0-4 points) ____ 4. Has applicant documented efforts to secure other funding? (0-4 points) .... SUB-TOTAL IV, Imp..a..ct~eneflt (..maximum 2...5.. ooints) _. 1, Primarily targets low-income persons (0-30%=10, 31-50%=6, 51-80%=4 points) 2, Project produces adequate benefits to the community related to cost? (0-5 points) 3. Does the project help persons gain self-sufficiency? (0-5 points) 4. Outcome data indicates program objectives can be met? (0-5 points) SUB-TOTAL V. Capacity_.~istorv (ma_xi'_m_..um..!_0 ooi.nts) 1. Applicant has the capacity to undertake the proposed project? (0-4 points) ~ 2. If previously funded, has applicant completed prior project(s) and maintained regulatory compliance? (0-6 points) 3. If new, applicant can maintain regulatory compliance? (0-6 points) SUB-TOTAL GRAND TOTAL' PROJECT NAME: MECCA - PARKING LOT PROPOSED ALLOCATION: $ __ (Projects under 60 points receive 71 PART Z! MINUTES OF PUBLIC t4EETINGS ....... 1, Site Tours February 18, 200~ .................................................................................. 72 2. Applicant Presentations February lg, 200~ .................................................................................. 73 3. Discussion of FYOS Fund/ng Requests March 11, 200~ ..................................................................................... 78 March 18, 200,t ..................................................................................... 83 ~. HCDC Budget Recommendations .............................................................. 97 CITY OF I0 WA CITY MINUTES APPROVED HOUSING AND COMMUNITY DEVELOPMENT COMMISSION WEDNESDAY, FEBRUARY 18, 2004 - 11:30 AM LOBBY CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Jerry Anthony, John Deeth, Mark Edwards, Bill Greazel, Matthew Hayek, Shellie Mackel MEMBERS ABSENT: Erin Barnes, Lori Beam, Jayne Sandier STAFF PRESENT: Tracy Hightshoe, Steve Long. Call to order: Chairperson Hayek called the meeting to order at 11:35 a,m. Site Visits t0_..FY_0_....5.....CDBG/HOME Proposed Proiect__..Sites Wood Elementary- Sandy Lawrence, Joan Vanden Berg, and Mike Shaw provided a tour of the proposed project site, Neighborhood Centers of Johnson County - Sue Freeman provided a tour of the Broadway Center and highlighted the proposed improvements. Old Brick - David Wellendorf provided a brief tour of Old Brick and commission members viewed the staircase for the proposed lift. Free Lunch Program/Free Medical Clinic- Amy Griffin and Sandy Pickup provided a tour of Free Lunch and the Free Medical Clinic. Adiournm._en_t: MOTION: Edwards moved to adjourn the meeting. Deeth seconded the motion. The motion carried on a vote of 6-0. (Greazel and Mackel needed to leave due to time constraints) The meeting was adjourned at 1:15 p.m. Without a quorum, the tour continued to the last remaining site, United Action for Youth. Jim swaim provided a tour of their facilities and highlighted the proposed improvements. '72 MINUTES APPROVED HOUSING AND COMMUNITY DEVELOPMENT COMMISSION THURSDAY, FEBRUARY '19, 2004- 6:30 P.M. SENIOR CENTER CLASSROOM Members Presents: Jerry Anthony, Erin Barnes, Lori Bears, John Deeth, Mark Edwards, William Greazel, Matthew Hayek, Shellie MackeI-Wiederanders, Jayne Sandier Members Absent: None Staff Present: Tracy Hightshoe, Steve Long, Steve Nasby CAL....L.. TO ORDER Chairperson Hayek called the meeting to order at 6:35 PM. CONSIDERATION OF THE MINUTES O..F...T. HE JAN.__U_A_R.Y.. 15, 2004, MEETING Hayek asked if the Commission had had time to review the minutes, and if there were any Corrections. MOTION' Greazel moved to accept the minutes; Mackel seconded the motion, All in favor; motion passed 8-0. (Deeth temporarily absent,) PUBLIC/MEMBER DISCUSSION OF ITE.._M...S NOT ON THE AGENDA .................. Chairperson Hayek asked if anyone had any topics to discuss not on the agenda. None being heard, he stated that there were a couple of site reports that were due in January, however due to time constraints during the March meetings they will be bumped to April. DISCUSSION REGARDING APPL.J..C...A. TIONS FOR ........ FYO_5 ......C.....OMMUNITY DEVELOPMENT... ..... BLOCK GRANT (CDBG) AND .... _H_....O...ME INVESTMEN__T.__.._____PARTNERSHIP PROGR~......M. (HOME)._E..U.N_DING (Q&A ~ESSION) _._,Free Lunch Program Amy Griffin, Director of the Free Lunch Program, explained what they plan to do with a food storage area they hope to secure, as well as equipment needs, for a total request of $3,384. Questions were asked about Wesley House and the arrangement they have with this program, as well as questions regarding the commercial-use refrigerator they are requesting. Quotes for both the construction work and the equipment need were also discussed. Chairperson Hayek noted that he was accepting the Free Lunch Program June 2003 survey results that were handed to him, for the next meeting. MECCA Chairperson Hayek noted that MECCA is the next application, There was no one present at this time so agreed to delay to if/when a representative from MECCA arrives. Went to next scheduled session. ISED __ Marybeth Foster, Director of Development with the Institute for Social and Economic Development, known as ISED, gave a quick overview of their application, stating that they would provide two training opportunities for clients. This training would take place at the U of l Community Credit Union on Mormon Trek, where they have used the facilities in the past. Questions arose about the funding for this program coming from the HCDC, versus the Economic Development Committee. Chairperson Hayek recommended they follow up with the ED Committee. Discussion turned to the Hispanic community and the ongoing training there. Barnes asked for further clarification of what happens'with clients that still need further assistance. Sandier asked about SBA requirements and funding. MECCA Ron Berg, MECCA, arrived. Berg explained that their application is for $10,000 to repair and replace part of their parking lot at 430 Southgate Avenue. This parking lot was first built in 1987 using CDBG support. Three years ago a new building was put up beside this lot, also with CDBG support and private funding. Questions arose about which lot is being resurfaced, as well as any bids or estimates. The estimate is for $8,000, with the additional monies being used for striping, and any increase in pricing during the busy Housing and Community Development Commission Minutes February 19, 2004 Page 2 summer months. Barnes asked if volunteer labor had been considered. Berg stated ~hat was something they would check into for the striping. Hayek asked about repairs in the past, and if they have considered doing the work in phases. Berg stated that the proposed improvements are limited to just the area in need. Mackel asked about the life span of the new asphalt. HACAP- Transitional Housin_a Replacement Allan Axeen discussed the Transitional Housing Replacement Program first. This has been an on-going project for the past three or four years to upgrade the quality of the housing in this program. Hayek asked about the sale of these trailers, and Axeen discussed how the money goes back into the program to purchase new units. He also explained the HUD money used in the program. Mackei asked for clarification of what level the program would continue if only partial funding were granted. Axeen said they would proceed as planned, with reduced numbers of units being purchased. HACAp-..New___T_._ransitional Housina Units Axeen then discussed the next application, asking for funds to purchase new units. Hayek asked for further clarification on the IFA funds and the CDBG request. Axeen discussed why condos are their primary focus, with lower maintenance, repairs, and utilities, it's been a winning combination for the program. Discussion then turned to the capital accounts, and Axeen explained the status of these. Axeen then explained how property inspections and supervision can keep these units in shape. Iowa Valley Habitat for Humanity Mark Patton with the iowa Valley Habitat for Humanity discussed what his program is about. He said they are working closely with the Housing Authority. He then gave criteria for residents to be a part of this home-ownership program. He said his program does meet with Homeowners Associations before they go into neighborhoods, and they work with tenants closely. Discussion turned to sites for this housing, and which areas are off-limits. Patton said this creates problems with finding adequate housing sites to build on within Iowa City. !_GCSD .- Wo_o___d_ Eam.i_ly._Res__o__u_r__c._._e_.__.C_e__nt_e_._r From the Iowa City Community School District, Joan Vandenberg introduced Jim Bailey, Lauren Reese, and Sandy Lawrence. Vandenberg then gave an overview of their proposed partnership with the City in providing additional services for Southeast Iowa City, specifically in the Grant Wood area. She discussed the challenges faced in this neighborhood. She discussed the limited space currently available for the current family resource center which began about a year ago. The proposal for CDBG monies involves two rooms, one that could be used in a variety of ways, dependant upon the needs of the Center, and the other for a preschool program. Pat Meyers from the Neighborhood Centers of Johnson County was also present, as the preschool program would be done in conjunction with that program. Anthony asked several questions regarding the bond issue. Vandenberg responded to questions from various HCDC members, covering everything from the separation of education and service, to the number of families with these needs. Chairperson Hayek accepted further correspondence from Vandenberg on this request. G_reat_er 10____w_a__c_ity Housin_q Fellowshi~ Maryann Dennis and Charlie Eastham, with the Greater Iowa City Housing Fellowship, discussed th'eir application for construction of three duplex buildings in Longfellow Manor for rental housing. They were able to purchase the land with HOME funds, in conjunction with the Iowa City Housing Authority. Dennis then explained the design process, and their padnership with the student-built housing and the Homebuilder's Association. (tape ends) Hayek asked several questions regarding funding for construction, and prior-year projects. Dennis touched on the delays experienced with the Peninsula project so far. Eastham discussed the high percentage of owner-occupied units, which is a goal of the program. Goodwill. !.n.dus. t_rie_s Mike Townsend and John Posey with Goodwill Industries presented the Wheels to Work program. This program started about three years ago with State funding. The state's funding has now stopped, but this program is still being run through Goodwill Industries. Townsend explained how they fund the program, from receiving donated cars, providing mechanical inspections, selling cars at auction or providing to eligible households if in good condition. Posey then discussed the process he goes through with accepting donated cars, transferring titles, and having cars towed. Townsend noted that their request is basically for FY05 only as they do not have the reserves this year, but next year they should be fine. 74 Housing and Community Development Commission Minutes February 19, 2004 Page 3 Early Learners Valerie Russell was present to explain the project involving Early Learners, and to let the Commission know of the changes to this project. She then passed out a letter regarding this. Commission accepted correspondence. She stated that without additional funding, she would not be able to make the necessary repairs to the building she had originally intended to buy. She then stated that she is considering turning her present home, where she runs the business, into a full-time business, and has checked with the City on necessary requirements. Questions were raised on whether the application was for purchasing a new building, or for renovating the current location. This was discussed at length as the Commission felt the change was substantial. Russell was advised to submit a revised budget with the new changes. Also accepted into record were cost estimates, copies of contracts, and information regarding Russell's background. Applicant was told that moving from a acquisition project to a rehabilitation project was a substantial change and a revised application/amendment to make this change could not be considered by the Commission. Weber PTA The Weber Elementary PTA application was discussed next, No one was present to represent this application. Hightshoe offered to email the applicant with questions from the Commission. Bears discussed the Hoover School site and 'also brought up the accessibility of the equipment being requested for Weber. Hightshoe will try to obtain the information requested, specifically how many children need specialized equipment and what type of equipment is proposed. United Action for Youth Lynette Jacoby appeared on behalf of United Action for Youth and discussed their application. They plan to redesign 410 Iowa Avenue, which will make the space more accessible and provide a childcare space. The respite childcare service for teen moms has been well received, as well as the early-evening service they offer. Questions were raised about the two locations on Iowa Avenue, and the use of each. Jacoby also touched on the new youth center being built at Tower Plaza, Hayek asked about construction estimates. The original estimate is from about a year ago. Applicant will obtain current estimates. 4Cs Childcare ............................ Michelle Hankes, with 4Cs, explained the proposed project. Their current location is not accessible to their disabled clients, and therefore they need to add an elevator. She also stated that they are able to reduce their original request by $700 as they have FY04 funds left over after repairing the windows. Hankes addressed the Commission's questions, and explained what The Nest of Johnson County does in conjunction with the 4Cs programs. Sandier asked about last year's project, and which bid was used, as well as questions 'about whether the lift would be a feasible project. Hayek asked that Hankes get an updated bid to the Commission within a week, and Anthony asked that she also provide a building plan with the lift location identified. (BREAK- TAPE OFF) Chairperson Hayek asked that this evening's participants try to keep their comments to 5 minutes as they are already about 45 minutes behind due to the number of applicants. OMNI Therapies Craig Steuer and Brad Alderton from Omni Therapies discussed their application. They plan on offering massage therapy and chiropractic services for Iow-income families. They will provide services each Friday by donation basis only, with normal hours for paying customers the rest of the week. This application will make up the difference of having donated services on Fridays, versus having paying customers. Questions were asked about the flyers that are planned, as well as any licensing issues for donated staff time. Steuer addressed these issues, and stated that he has already started doing this on Friday's, and they expect to be about 80% full by July. (tape ends) Further questions were addressed regarding transportation to the 2730 Naples location. .N...CJC - Facility_ Rehabilitation Brian Loring, the Director of the Neighborhood Centers of Johnson County, explained their first application, regarding proposed improvements to their Broadway Center. This includes upgrading of windows and sashes, as well as roof repair, and window treatments and hardware. Hayek asked about the window treatments, and Pat Meyer explained why they need light and heat blocking treatments, as well as something that is safe for the children using the facility. They are requesting $1,800 per '75 Housing and Community Development Commission Minutes February 19, 2004 Page 4 classroom, and each classroom has a dozen windows each. Greazel asked about repair of windows versus replacement, and Loring addressed these issues. NCJC- Revitalization Proiect Next Loring discussed the Broadway Neighborhood, and their plans for community development work there. This is a continuation of a project that started in 2000. They have approached the University of Iowa and the National Resource Center to assist in doing some survey work to help identify what some of the key needs and priorities are in the neighborhood. Loring stated they would formulate a plan on how to address the issues identified during the survey. Discussion then turned to the various ethnic groups this area serves, as well as the short-term effort of the BIG program. ~E_a.~l_e_s Flights Inc.- Hannah's Blessin.~ Danielle Thompson briefly explained the application for Eagles' Flight, Inc. - Hannah's Blessing Childcare. There are currently eleven students enrolled, with another student joining in April. Twenty students would be a break-even point for them. Six or seven students are under the Title XX program, with the remainder being private pay. Thompson then responded to questions raised by the Commission, covering such items as property tax exemption, volunteer assistance, and a revised budget. Barnes did make note that she is a volunteer for'Eagles' Flight and will therefore remove herself from discussion on this item if necessary. Eagles Flight Inc.- Youth Kenneth Ratliff explained the next application, which is for a portion of the Eagles' Flight, Inc. Youth Program. The project involves a youth-operated garden, as well as volunteers for the daycare program, which will give youth something to do in the summer. As soon as he is able to revise the budget he will get a copy to the Commission. The total cost per person will now be $119.75, and total CDBG cost per person is $113.24 instead of $108. He then explained the $500 coming in under Fundraising. There could be 13 youth involved in this project, with I being the leader. Greazel asked about the garden's location, which will be at Wetherby Park and will consist of two plots. DVIP Kristie Doser with the Domestic Violence Intervention Program explained their application, which is a continuation of last year's funding for security cameras at the shelter. They installed a camera at the main entrance last year. She then discussed the security issues of the shelter, and the positive effects so far with the new camera. Sandier asked about upcoming fundraisers, and Doser discussed those. Discussion then turned to how they would handle this project if the full amount were not awarded. Doser stated they had tried two other grants but were unsuccessful in obtaining those monies. Edwards asked for clarification of the security issues related to the sides and backside of the building. PATV Josh Goding, Technical Advisor for PAI'V, explained their application for $1,000 towards an automatic door opener. Last year they were awarded $1,000, and this year's request will allow them to complete the project. Sandier asked if other sources for funds had been looked into, and Goding stated that other projects had taken priority thus they were unable to look for other funding. Deeth asked about volunteer labor being used, and Goding said yes, that he himself would be installing it, but that to date they have not purchased anything. .Free_Medica! Clinic Sandy Pickup, Co-Director of the Free Medical Clinic, was present to explain their application and answer questions for the Commission. She stated that the Case Management program has a $10k grant from the Iowa Foundation for Medical Care for one year, as well as a 3-year grant from Family Medical at U of I. In response to Commission questions, Pickup explained what costs are involved with each client, with medications being the largest part of those costs. Barnes asked about volunteer staff and paid staff, and wondered if the U of l program she's involved in with case management could work with the Free Medical Clinic. Pickup then discussed their recent fundraiser at The Mill where they raised $3,500, with another anticipated $20k coming through the mail. She also has a budget correction for the Commission, and will get that to them as soon as possible. Bloomin~ Garden _ Bob Burns, architect and developer, discussed the Blooming Garden IHA Limited Partnership project for affordable housing. This project includes 8 duplex lots, and these will be rental housing units. He then Housing and Community Development Commission Minutes February 19, 2004 Page 5 gave a detailed explanation of their use of HOME Funds, property taxes, and repayment amounts, and how the City will benefit. Hayek then asked for a quick update on the Whispering Gardens project. Greazel asked for clarification on the change in the project, as well as the location. Burns explained that finding building sites has been difficult, but they are ready to move forward. He also welcomed the Commission members to visit a site in North Liberty that he is building. (TAPE ENDS) Shelter House - Outreach Coordinator Chrissy Canganelli, Executive Director of Shelter House, and Karl Dixon, Program Manager, first gave handouts to the Commission members. Canganeili addressed the. questions raised on the summary sheet, giving a detailed explanation of the STAR match program of $106k. Questions were raised on last year's match of $1 Ok and the involvement of HACAP. Canganelli stated that if they don't meet the match, the grant amount cannot be reduced. Instead. they would lose the grant completely. Sandier asked about fundraising for this position. Shelter House - Emergency Assistance Next the John Thomas Deposit Assistance Program was discussed by Dixon. She said there have been some changes to the program due to lead paint regulations. They can offer one time emergency assistance to those staying at the Shelter, as well as to those who are evicted from their residence. The program also offers utility assistance. Mackel asked if there were limits to how many times someone could use these funds, and Dixon explained assistance was on a one-time basis. Barnes questioned if participants have to be part of the STAR program in order to get assistance, and both Dixon and Canganelli explained that anyone in need can take part in this program. Hayek asked if the program had any arrangements with utility companies, or any type of outreach programs between the two. Compeer Carol Spazani and Shed Zastrow were present to explain the ComPeer Program and the application that has been submitted for a $6,000 grant. Spazani discussed the Skill Builder program they are running that assists those on the waiting list. She then addressed the questions raised on the staff repod. Through direct-mail donations they have received $6,000. Zastrow said that the previous year only brought in $2,500 so they have seen a huge increase in the donations recently. Spazani said they have applied for several grants, and they are also having a fundraiser with a concert. She reported that the Wellmark grant has been reapplied for, and they are hopeful to receive that yet this year. The Compeer Program is about 18 months old at this point,' and with continued funding they feel they can continue to grow and offer more programs within the mental health community. Old Brick .................... David Wellendorf, Manager of Old Brick, gave a quick review of his application. He also described what Old Brick is, and the plans for the future. There are ongoing renovations, with carpet, electrical, windows, air conditioning, roof, and heating all being reviewed. This application, however, deals with the chair lift and the restroom renovations, Wellendorf stated that if they are unable to get the platform lift, they will try to get a seat lift. He included this information with the Commission's packet. He then gave further detail of what projects have been started. Hayek asked if there was a quote for the restrooms, and W ellendorf stated that the quote was also part of the packet. ADJOURNMENT Chairperson Hayek wrapped up the meeting by stating that Hightshoe would get the information and handouts accumulated at tonight's meeting together, and will mail to the members tomorrow. They need to review all of the materials, and any notes they've taken, and go through the ranking, scoring sheets for each application. The scoring sheets were then explained to the Commission, and how they are to rank each item. Ranking sheets are due on March 2®, Questions were raised about possible conflict of interest between members of the Commission and the applicants or programs. This was addressed at length. Basically, commission members who do not benefit financially from applications or don't serve on agency boards that are applying for funds may vote and take part in the allocation cycle. MOTION: Edwards moved to adjourn the meeting. Sandier seconded the motion. The motion carried on a vote of 9-0. The meeting was adjourned at 10:40' p.m. data on dtynt/pcdlminutes/hcclcJhcdcO2-19-O4,doc ?'7 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION THURSDAY, MARCH 11, 2004- 6'30 P.M. SENIOR CENTER CLASSROOM Members Presents' Jerry Anthony, Erin Barnes, Lori Bears, john Deeth, Mark Edwards, William Greazel, Matthew Hayek, Shellie Mackel-Wiederanders, Jayne Sandier Members Absent: Staff Present: Tracy Hightshoe, Steve Long, Steve Nasby, Linda Severson Others Present: Al Axeen, Bob Burns, Karl Dixon, Jim Swaim, Joan VandenBerg, David Wellendorf, Sandy Pickup, Crissy Canganelli, Danielle Thompson, Mike Townsend, Charlie Eastham CALL TO ORDER Chairperson Hayek called the meeting to order at 6:33 PM. CONSIDERATION OF THE MINUTES OF THE FEBRUARY 18 and 19, 2004, MEETINGS Hayek noted that the name of the ICCSD board president is spelled incorrectly. Barnes said that the name of one of the Eagles' Flight representatives is also listed incorrectly in the minutes. Hayek said that one of the last names of the QMNI Therapies representative was missing. Deeth asked if a quorum had been present during HCDC's tour of proposed projects while they were at United Action for Youth. Hightshoe said that a couple of HCDC members did not make that stop and as such, no quorum was present at. UAY. MOTION: Anthony moved to accept the minutes as amended; Edwards seconded the motion. All in favor; motion passed 8-0 (Sandier temporarily absent). .P...U.B...L!..C../...MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA. None from the public. Anthony announced that the Housing Trust Fund of Johnson County received a $200,000 award from the Iowa Finance Authority and that the Housing Trust Fund would be moving forward quickly. Bears said that there were three bills in the Iowa House\Senate regarding universal design. Bears noted the universal design house constructed by the City and zero-step entrances. FY05 Projects Discussion Hayek gave the HCDC a brief introduction regarding the purpose of the meeting and encourages the commission to discuss the projects in an order, Hightshoe notes that there is a handout available that provides the commission with a listing of projects that were awarded housing funds from the Iowa Finance Authority and\or Iowa Department of Economic Development and would be applicable to some prior year projects and proposed FY05 projects. Hayek identifies the items and ranking sheets in the HCDC packets and suggests they start at the top of the ranking sheet with the Housing projects. Habitat for Humanity - Homeownership According to the ranking sheets the application from Habitat scored the highest. Anthony asked about the status of Habitat's FY04 funding and if all of it had been expended. Staff responded that three of the four lots funded by the FY04 monies had been spent and Habitat had another property they were pursuing. Anthony said that the per lot request from Habitat was higher in the proposed FY05 project. Sandier asked if all of the funds being repaid to Habitat, by the homeowners, was recycled into more units in iowa City or were the funds used outside of Iowa City. No one from Habitat was present, so staff would forward the question to them and get an answer back to the commission. Anthony said that if Habitat could not purchase lots in Iowa City they may be forced out to other areas. GICHF- Affordable Rental Units Anthony asked if the State HOME funding for this project had been awarded to GICHF. Hightshoe said that it had. HACAP - Transitional Housing Replacement Units Barnes noted that the sites to be purchased had not been identified in the application and asked HACAP if they. anticipated any problems with finding sites. Axeen said HACAP would not have difficulty identifying sites and in the past this was done by July or August. Hayek asked how many manufactured 75 Housing and Community Development Commission Minutes March 11,2004 Page 2 houses HACAP had in the park where these two were located. Axeen said just these two. Axeen also noted that HACAP is currently repaying their FY04 loan to the City, Mackel asked Axeen, which of the two HACAP applications was the higher priority, Axeen said the transitional housing replacement project was a higher priority than the acquisition of additional units. HACAP - Transitional Housing Acquisition of Units No questions from the commission. See discussion above. _.B..!.o.._..o._.__m__,.i_n_..g.Garden - Affordable Rental Units Burns was asked about the status of the Low Income Housing Tax Credit (LIHTC) funds. Burns said that the FY03 project was not funded by IFA and he appealed; however, the appeal was denied so Burns is pursuing legal action in Johnson County District Court. He indicated that the matter is now with the judge and he is awaiting a decision. IFA just announced their awards this month for State HOME and LIHTC projects. The FY04 LIHTC application (Prairie Garden/Whispering Garden) was not awarded funding. Burns said that the LIHTC scoring is favoring Des Moines, but IFA is seeing the need in cities tike Iowa City and he is encouraging HCDC to advocate to IFA for giving additional LIHTCs to Iowa City. Mackel asked if partial funding was possible and at what level would still be feasible. Burns said that the LIHTC investors do not like to do small projects so he thought 16 units would be a minimum. He said that he could combine the FY04 funds with any funds received for the FY05 request to reach the 16-unit number. Shelter House- Emerge.ncy Assistance Program Barnes asked if Shelter House has income guidelines and if there is a cap on the assistance. Dixon replied that the HUD income limits would apply, but most everyone they see is under 30% median income and Shelter House does verify incomes. Dixon said there is not a cap on the assistance but the program has been averaging about $100 per household. Hayek said that 50 persons were served last year and this year there were 85 identified in the application. Dixon said that the 85 included people they would help with the cash match the Shelter House has available. Mackel asked if $100 really helped people. Dixon said it does, as it gives the client a way to start and some landlords are willing to do payments for the deposit. Barnes asked if Shelter House provides assistance on a first-come, first-serve basis or some other method. Dixon said first-come, first-served but that families are a priority. Bears asked if there was a waiting list for assistance. Dixon said "no" not at this time. Iowa City Community School District Wood Family Resource Center Edwards said that this is a large request and inquired if partial funding would be acceptable. Vandenberg said that she did not really have a number available, but approximately 80% or more would be needed to make it work. If the needed funds were not received the size of the facility would likely be smaller and/or finish work not completed. Hayek said that other schools in the district have these family resource centers. Vandenberg said "yes" Twain, Hills and Mann were mentioned. Hayek accepted correspondence. Hayek asked if the proposed center had neighborhood partners for operations. Vandenberg said that the school district provides for operations such as space, maintenance, etc., but they partner with organizations like Neighborhood Centers of Johnson County to provide needed community services. Swaim (UAY) said that visiting organizations (staff) could use the facility and having that space available is a big benefit. Axeen (HACAP) said that HACAP plans to provide services at the family center as well. Anthony said he had several questions and comments about the proposed project- 1) if the school really needs this family resource center why doesn't the school list it in their mission; 2) the number of homeless families is up and housing is a basic need and as such wouldn't it be better to use these funds for housing; 3) the budget calls for 2,200 square feet what is the space breakdown; 4) the school district has bonding capacity and just issued $39 million and this facility could have been included. Vandenberg said she agrees that homelessness is a problem and this should not be a choice between housing and services, as both complement each other. She feels this project will help housing issues too, as family stabilization will be a part of the services. Regarding the school's mission, Vandenberg said that the primary mission is education and that some kids are not prepared to learn so this activity is directly supporting education although it may not be the primary mission. Swaim said that the center will be a partnership of community resources and it will have a larger impact on this area of the community. Anthony asked why it was not included in the bond issue and the taxpayers would pay it off and we are funding schools in areas outside of Iowa City. Hayek said that all taxpayers in the district would pay off the bonds and the outlying areas have been taxed to pay for projects in Iowa City. Vandenberg said that the whole community would benefit by having the resource center. Mackel asked if the project were bond funded could the school take over the space for K-6 activities? Vandenberg said that if the district solely '79 Housing and Community Development Commission Minutes March 11,2004 Page 3 funded the resource center it would operate as a resource center until classroom space was necessary. Should additional classrooms be needed, the room would then convert to a classroom as what happened to Twain's Resource Center. However, if CDBG funds are used to finance the addition, ~he space could not be converted back to a classroom or other district need. The addition would be required to be open to the community. United Action for..Yo.u..th- Facility Rehabilitation Hayek noted that UAY had revised their budget request downward from $95,000. Barnes asked what was the new number. Hightshoe said $60,000. Swaim said that the design estimates were about 18 months old and UAY brought in a contractor to look at the project and gave them cost-cutting ideas. Swaim said by moving the bathrooms and revising the entrance quite a lot of the cost could be reduced. He said that the whole project now was at $86,000 with $60,000 from CDBG and the remainder from UAY. Swaim noted that if they get partial funding UAY could try to raise funds from their current capital campaign. Mackel asked Swaim to prioritize the list of work items. Swaim said that the entrance and interior work were the mos[ needed whereas the paint and windows could wait. Sandier said that the budget she has shows that UAY would need only $45,000 in CDBG if the UAY commitment stayed the same. Swaim said there were some changes in the UAY portion due to in-kind and donated work and maybe that had not been backed out of the budget. Barnes asked about accessibility and how long UAY had been at the site. Swaim said they were aware of accessibility issues and UAY had been there since 1987. In addition, Swaim said that when UAY was looking at the new Tower Place space they did a space use study and 5-year plan. in response to a question, Swaim said they are always worried about meeting the demand and UAY feels it can meet the needs identified in the 5-year plan. Old Brick- Facili. t.~...R, ehabilitation Wellendorf said that Old Brick's board was meeting on Monday evening. Barnes asked about the wheel chair lift and if the rest of the building would be accessible. W ellendorf said they were actively working on accessibility issues for the rest of the building and with this project some work to the restrooms would be done, but not much can be done to the layout, He noted that this project is only one piece of a much larger renovation project. Hayek asked about the budget breakdown. Wellendorf said that $20,000 was for the restrooms and $24,400 was for the lift. Wellendorf was asked about the number of persons with disabilities that need the lift. In response, Wellendorf said that he does not know the number of disabled persons that could use the lift but a number of non-profits use the Old Brick space for events and the Agape Caf~ serves breakfast on-site so it is used by a high number of Iow income persons. Wellendorf continued to say that the larger project was about $344,000 and they were doing fundraisers in April and May. At a minimum they would need $7,500 towards the lift. (BREAK) Free Lunch - Facility Rehabilitation There were no questions or comments from the commission. ISED- Micro-enterprise Trainina Edwards asked if they could apply to the economic development fund. Hightshoe said they coufd, but ISED was trying both routes. Anthony asked how much the Council Economic Development Committee had already funded ISED for their current project. Nasby said $15,000. Anthony asked how much had been spent so far. Nasby said $3,300 is the number in the application. Mackel asked if the commission could spend economic development funds. Hightshoe said that those funds are at the discretion of the Council Economic Development Committee and City Council. DVIP - Security Improvements Mackel asked if DVIP received padial funding at what level was the project no longer feasible. Hightshoe said DVIP had indicated if not all of the CDBG funds were awarded they would fundraise. Sandier said that she thought this was a must have for DVIP. NCJC - FacilitY_ Rehabilitation There were no questions or comments from the commission. 4Cs- Facility Rehabilitation Axeen said that he is on the 4Cs board and could answer questions if necessary. Barnes asked if it is feasible to fit a lift into the space. Axeen said "yes" and there had been a drawing submitted to HCDC. Sandier asked if there had been an update on the estimate as it was old. Axeen said that they had - 80 Housing and Community Development Commission Minutes March 11,2004 Page 4 checked and the estimate was still good. Sandier asked about access to the other pads of the house and accessibility to the building. Axeen said that the levels would be accessible and the exterior enf. rance for accessibility would be addressed. Hayek asked if there would be code issues to closing off an area. Axeen said that the Fire Department would inspect and tell them what would need to be done or allowed. Bears asked how long 4Cs had been at the location. Severson said over 10 years. Bears asked if a wheel chair user would test the lift when it is done. Axeen said that the Iowa inspection rules for elevators were very strict. Weber PTA- Playground Hightshoe said staff received a verbal withdrawal of the application, but were waiting a written confirmation. Early Learners-Building A.....c..quisition In response to Anthony, Hightshoe said that if the project is eligible and funded then at least 51% of the clients would have to be Iow-moderate income, but that was not reflected on the application. Daycare is an eligible category, however the clients served must be at least 51% iow to moderate income. Hayek noted that no HCDC member had awarded this project any funding in the preliminary rankings. Anthony asked if the applicant would give more information. Hightshoe said that all applicants were notified of the meeting. Applicants are encouraged to come, but it is not required. Staff can follow up with the applicant if there are questions. MECCA- Facility Rehabilitation Bears said that she likes the project, but by the rankings she may be the only one. Barnes said that points were hard to come by when she reviewed the application. Hightshoe said that the applicant was notified of the meeting. Hayek said that during the tour the parking lot did not appear to him to be in too poor of shape and that with limited funds there were other projects. PATV- Facility Rehabilitation Long said that PATV had called about their FY04 funding and how PATV could meet the expenditure policy. Sandier said that it did not appear that PATV, over the last year, had worked to find any other funding for the project and the City CDBG monies were about the only funds being requested. Sandier also noted that the FY05 application looked very similar to the FY04 application and no updates were provided. Barnes said that PATV owns the building, but the door opener was for the Evert Conner Center and she did not want to penalize the Conner Center. Edwards asked when the Conner Center located to this site, why did they locate into a building that was not fully accessible as this is their client base. Free Medical Clinic- Operational Funds Sandier mentioned that the free medical clinic in Cedar Rapids had a new location and asked Pickup for an update. Pickup said that the Iowa City staff had seen the new building in Cedar Rapids and it was very nice. Hayek noted that these projects in public services were closely ranked. Barnes asked what happens after FY05 funds run out. Pickup said they look for funding every year from multiple sources. Hayek said there was a budget correction. Pickup said it was handed out at the last meeting to include the in-kind donations. Hayek asked if they had a minimum number. Pickup said there were some reserves they could use, but as much as possible from CDBG is needed. Compeer - Operational Funds Mackel asked why Compeer is not affiliated with the Community Mental Health Center (CMHC). Severson said that CMHC provides space for the program, but could not give financial support. She also noted that Alliance for the Mentally III also had board members on Compeer. Mackel said it appears that three agencies are doing pieces of the project and wouldn't it make sense to consolidate. Severson said that Compeer only gets non-financial support from the others. Shelter House-Operational Funds Hayek said that the application is for an outreach coordinator and that additional information had been submitted along with a breakdown of the STAR funds. Hayek asked Shelter House how long STAR had been around. Canganelli said it was originally a 3-year grant that had been renewed for one year and that they are in the process of submitting for renewal. Canganelli said that coming up with the STAR match is key and that it is an all or nothing grant. As such, no match, no grant. Hayek asked if the CDBG funds being requested were for year 6 or year 7 STAR. Canganelli said year 6, October 2004 - September 2005. Housing and Community Development Commission Minutes March 11,2004 Page 5 Eagl. es__Fli_aht -- Dayc...a_..re. Operati_o_n__s Hayek asked Danielle Thompson, of Eagles Flight, if she had any new numbers on enrollment. She stated that they have two additional enrollments, bringing the number up to 13, and have several others interested. Hayek also asked what the occupancy is for the site. Thompson said it's 30. Mackel asked if the daycare was a faith-based organization, and Thompson stated it was not. ..G...oodwill Industries - Op..erationa!._Funding Sandier asked how many of the vehicles are recycled back into Iowa City. Mike Townsend of Goodwill Industries reported that 24 of 26 cars went to Iowa City residents, but that cars received come from all over the area, and not just Iowa City. Hayek asked if there are programs similar to this in other communities, to which Townsend replied yes. Barnes stated that Waterloo has a program but it is a totally different concept than here. Sandier asked how much a client puts towards a car, and if they have a payment-type plan. Townsend explained that the recipient does have to be able to make payments, a very minimal amount, as well as insurance, and that Goodwill holds the title until the clients are able to cover these costs. Neighborhq.q_d Center_s..of Johnson _C..o. unty-- Nei.qhborhood Plannjn_a .__ Hayek asked if this is the only application with U of I involvement. Sandier stated that Free Med also has U of I involvement. Hayek asked if anyone knew anything more regarding pledges from Southgate, and it was stated that a contract is signed on Newberry. _Eagles Fli.qht- Youth Pro._ara__m... Operational Fun.ding Hayek asked Thompson if there were any changes to this application, and Thompson replied everything was the same. Sandier asked if partial funding would .allow the program to continue, and Thompson said it would, but they would make some changes themselves. OMNI Therapies- Healt_h_....S. ervices Operational Fundin_.a Barnes stated that they requested $30,000 for staff salaries, and she wanted some clarification on this amount. Edwards said the amount is broken down by category, i.e. massage, administrative, etc. Discussion continued on the donation aspect, and a fee for service as a better use of money. Ear!.y.Learners ,_-___Transportation Operational Fundina _ Sandier asked if this was a qualified application. Hightshoe explained how it does qualify. This application is in conjunction with her other application. Hayek asked for a recap of what needs to happen over the next few days. Hightshoe said that if no changes are being made, each member needs to initial the sheet she gave them and return it to her. if they.are going to make changes, they need to note that and give them back to her by Monday morning as they hope to deliver the revised allocations by Monday afternoon or Tuesday morning. Members discussed various issues and how they would indicate changes they desire. ADJOURNMENT Chairperson Hayek mentioned that he would be attending a Council work session on Monday and would report back to the Commission what he finds out regarding the scattered site housing issue. Discussion started up again on changes to allocations, budget issues, and how funding can be allocated differently, and recapturing of certain funds. MOTION: Edwards moved to adjourn the meeting; Deeth seconded the motion. The motion carried on a vote of 9-0 The meeting adjourned at 10'10 PM. data on cityn~/pcdlminutes/hcdct2OO41hcdc 03-11-04.doc MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION SENIOR CENTER, LOWER LEVEL CLASSROOM MARCH 18, 2004 . MEMBERS PRESENT: Jerry Anthony, Erin Barnes, Lori Bears, John Deeth, Mark Edwards, Bill Greazel, Matt Hayek, Shellie Mackel, Jayne Sandier STAFF PRESENT: Tracy Hightshoe, Steve Long, Steve Nasby, Linda Severson .O.THE_..R_S..._P__.RESENT:Mark Patton, David Wellendorf, Kari Dixon, Bob Burns, Al Axeen, Maryann Dennis, Lane 'Plugge, Valerie Russell, Danielle Thompson, Craig Steller, Charlie Eastham RECOMMENDATIONS TO COUNCIL: Housing and Community Development Commission Funding Recommendations: FY05 CDBG\Home Projects PROJECT NAME HCDC RECOMMENDATION REQUESTED AMOUNT Housing- Home Eligible Activities Habitat for Humanity*- Homeownership $184,207 $350,000 GICHF - Rental Housing Construction $190,000 $223,000 HACAP - Transitional Housing Rep. $148,000 $148,000 Blooming Garden ~HA L.P.- Rentals $200,000 $480,000 Public Facilities, ED, Non-HOME Activities SheJter House- Emergency Assistance $5,000 $5,000 UAY- Facility Rehabilitation $30,000 $60,000 ICCSD- Wood Family Resource Ctr $300,000 $350,000 Old Brick- Accessibility improvements $30,000 $40,400 Free Lunch Program - Facility Rehab $3,000 $3,384 DVIP Security System $4,478 $4,478 NCJC- Facility Rehabilitation $6,000 $8,~00 4C's- Facility Rehabilitation $32,000 $35,090 Public Services and Planning Free Medical Clinic- Case Mgmt $16,500. $30,000 Compeer- Director $3,434 $6,000 Shelter House - Outreach Coordinator $16,500 $30,000 Eagles Flight-Operations for Hannah's $6,000 $16,700 Goodwill Industries- Transportation $8,000 $20,000 NCJC- Neighborhood Planning $5,931 $40,000 Eagles Flight- Youth Program $3,635 $'13,560 *Habitat for Humanity- Amended Motion. Funds generated through mortgages from the HOME assisted properties must be reinvested in the development of homes in Iowa City. CALL TO ORDER: Hayek called the meeting to order at 6:.31 pm. Hightshoe reviewed the materials, which had been mailed in the Commission's information packet. She noted that there had been a change in funding, there currently was $1,192,685.00 available, which was an increase from the prior amount the Commission had for allocation to projects. The Average Allocation Sheet dated 3/17/04 was a revised copy with the most current information. _PU_B._L_!C_..COMMENT OF ANY ITEMS NOT ON THE AGENDA: There was none. HOusing and Community Development Commission Minutes March 18, 2004 Page 2 CHANGE IN AGENDA ITEMS' Hayek proposed that items 3 and 4 be reversed so that the Unsuccessful or Delayed Projects Policy could be deferred to the April meeting due to the probable length of time required to discuss the FY05 funding requests and allocations. ' Motion: Death made a motion to reverse items 3 and 4 on the agenda. Bears seconded the motion. The motion passed on a vote of 9-0. DISCUSSION OF FY04 CDBG PROJECTS THAT HAVE NOT PERFORMED PER THE UNSUCCESSFUL OR DELAYED PROJECTS. PO_LIC_.Y. Hayek referred the commission to Hightshoe's memorandum dated 3/15/04 regarding FY04 CDBG projects that had not spent at least 50% of their award by 3/15/04. Revisions: Shelter House - Shelter Coordinator had completely spent its $10,000 allocation; Shelter House - Deposit Assistance had spent 85% of its award; Emma Goldman - Facility Rehabilitation had spent over 50% of their FY04 funding; Elder Services - Small Repair had spent approximately $10,000 of the $27,000 CDBG award. The two remaining non-conforming projects were Elder Services and PATV. Motion: Edwards made a motion to defer discussion of FY04 CDBG Projects that have not performed per the Unsuccessful or Delayed Projects Policy to the April 2004 meeting. Anthony seconded the motion. The motion passed on a vote of 8-0 with one abstention (Sandier). FY05 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ...... .-A____N.,~...HOME INVESTMENT PARTNERSHIP PROGRAM (HQ.ME)__R.E__Q_ ..._U__.E..S__T.__S Discussion of FY05 CDBG/HOME applications and Development of FY05 CDBGIHOME budget recommendations to City Council. Hayek said Staff had informed him that there was an additional $18,000 available. Of the $18,000 up to $4,000 could be allocated to Public Services if the Commission elected to do so, but it was not mandated. The remainder of the additional funding was available for allocation to HOME eligible activities, pubfic facilities, economic development, and non-HOME eligible activities. Hayek said several applications scored less than 60 points. One option was to decide in advance to not discuss or fund those applications. Motion' Sandier moved that applications under 60 points on an average score not be discussed or funded. Anthony seconded the motion. Hightshoe said the affected applications would be' Public Services- Early Learners Transportation (56.14 average score) Public Facilities- Early Learners Building Acquisition (55.43 average score); PA-IV Automatic Door (54.38 average score); MECCA Parking Lot (48.7'5 average score) Barnes said she had wished to discuss the Automatic Door Opener request. At the last meeting, it had been discussed that the door would cost $2,000 but there had been questions regarding how the FY04 and FY05 monies would work, which she felt was a valid concern for awarding or not awarding monies in FY05. Hightshoe said PATV could retain their FY04 award of $1,000, however PATV could not incur an expense this year and then use FY05 funding to pay the prior expense. Sandier said the memorandum in the informational packet also had information regarding this issue. Hayek and Hightshoe said the City had the discretion to give the applicant another 25% as a contingency. If things were left alone, the applicant would have $1,250 which was better than $1,000 and the applicant might be able to fund-raise for the remaining $750. The motion passed on a vote of 8-1. (Barnes) 84 Housing and Community Development Commission Minutes March 18, 2004 page 3 Public .._S_e__rv_ ices _and Piannin.q Motion: Sandier made a motion to fund the Free Medical Clinic for $16,979. She said in reviewing the list of applications that $16,979 had been the average allocation. Mackei seconded the motion. The motion passed on a vote of 8-1 (Mackel). Motion: Mackel made a motion to fund Compeer at $3,434. Sandier seconded the motion. The motion passed on a vote of 9-0 Motion: Sandier made a motion to fund Shelter House - Outreach Coordinator at $15,000. Anthony seconded the motion. Mackel said given that there was an extra $4,000, this would be one of the programs she would like to see moved up from the average allocation given the nature of it affecting housing and homelessness in the community. Anthony and Greazel agreed. Anthony said this was a category that was very competitive and many people needed that money so the Commission should try to reach the $60,000 mark. Mackel said she'd prefer to allocate more than $15,000. The motion failed on a vote of 2-7. (Mackel, Barnes, Edwards, Sandier, Anthony, Bears, Deeth) Motion: Deeth made a motion to fund Shelter House - Outreach Coordinator at $16,500. Anthony seconded the motion. The motion passed on a vote of 9-0. Motion: Barnes made a motion to fund Eagles Flight- Hannah's Blessing Operations at $6,000, which would be above the average allocation. Mackel seconded the motion. Barnes said her rational was that when starting a new daycare, it was difficult to get things going. This applicant was requesting funding to cover the salary for a full-time and a pad-time staff person. This amount of funding might actually keep them going for a while. Mackel said they were looking mostly at things that affected single mothers and the elderly. Affordable childcare and housing were big issues for single mothers Hayek asked if they were required to choose between two applications, one being Eagles Flight youth program, as to where to allocate the money, which would they choose? Barnes said she supported youth programming as well, especially vocational development for kids. It would be a toss-up for her. Split $6,000 and $6,000. Mackel said if she had to choose it would absolutely be the childcare and eliminate the other program. There was potential other support for it through collaborations but there was not funding for childcare. Edwards said he would suggest that they fund the last four projects for the average allocation with the remaining money added to the Eagles Flight request. Suggestion was withdrawn due to an open motion being on the table. The motion passed on a vote of 6-3. (Hayek, Sandier, Greazel) Motion: Sandier made a motion to fund Goodwill Industries- Transportation at $6,134. Deeth seconded the motion. Barnes said Goodwill Industries invested a lot of money into the cars to ensure that they were roadworthy, it would be a liability to the Agency to send anyone out in a vehicle that didn't function. Funding of $6,000 would be helpful, every little bit helped. However, the more money they received the more people they could serve. ,She saw their clients in Iowa City driving their vehicles and it did make a huge difference to be able to get one's child to daycare and work. Barnes said she'd prefer to see them get a little more money than $6,000. $5 Housing and Community Development Commission Minutes March 18, 2004 Page 4 Anthony agreed. He felt this was an excellen[ program and that ii needed a bit more than $6,000. In reviewing the NCJC application, his impression was that they were doing the planning and the planning would still go on even if they didn't receive funding. If NCJC received funding, it would become better and more focused, but it was not a critical need. Sandier said Goodwill was still funding an approximate 13 vehicles. She didn't know what the additional 6 vehicles would bring as far as their ability for transportation. There were other programs through which they had accessibility to funds'for this program such as the ROSS program's Wheels to Work. Sandier said she didn't think they were allowing them not to fund the program or not to be able to continue. Barnes said with the ROSS Program, a lot of the time the funds did not go into the initial car maintenance. If a client presented and they were having problems with a car after they had invested money, then the ROSS money would be used. The motion failed on a vote of 1-8 (Mackel, Barnes, Greazel, Edwards, Sandier, Anthony, Bears, Hayek). Motion: Deeth made a motion to fund oMNI Therapies- Health Services at zero dollars. Sand/er seconded the motion. The motion passed on a vote of 9-0. Motion: Barnes made a motion to fund Goodwill industries at $12, 000. Greazel seconded the motion. Mackel said by funding at that amount, it would mean funding the other remaining programs at negligible amounts. She felt the NCJC project had some merit, as some were throwing large amounts of money at that part of the community without having the slightest idea why they were doing it or what was needed, it was a tremendous waste. Without having some sense of what they were trying to fix, it was a waste of resources. She felt the proposed project had big potential. Bears said she had met a lot of young families who used the Broadway Center. They had benefited and it was a benefit to the neighborhood. Bears said she would hate not to fund them. Greazel said he advocated funding Goodwill Industries because they were leveraging a large amount of money. If someone had a job and they could get to that job dependably, that was a huge leverage for the income of that individual. He felt it was important to be able to get to a job on time and dependably, and if this would help those people get to their jobs on time and dependably, he felt that was a good investment. Hayek said all the remaining applications were good options, but he supported the Neighborhood Center strongly. He had met with people at the Neighborhood Centers and some of the non-profit agencies that were trying to direct services to that neighborhood. There really was a lack of coordination. The U of I School of Social Work was also prepared to assist with this project. Anthony said he felt NCJC was doing excellent work but had a concern if it was critical that they get funded or were funded at a lower level. The operation would still continue. Comparing this application to the Grantwood application, in the Grantwood application the NCJC would provide $130,000 in operational funds. If they had $130,000 to give, he wondered if this application was so critical? Edwards said he felt it was important that they fund this project, but perhaps not at the average level. It was a private-public partnership that was involved with the school district through the Grantwood project, the commercial/retail side with Southgate and some residential rental property. Those groups were all working together and he felt that they needed to be rewarded for their partnership. In response to an open question by Sander regarding the Scattered Site study, Edwards said he felt the City had helped to create some of the situation that was occurring. He felt the Scattered Site policy would solve the existing problem today, they needed to look down the road with this Policy. The City (and everyone) had helped to develop a problem in an area and it was important to put some resources toward fixing it. Anthony said if the Scattered Site policy was effective, the benefits would take a long time to accrue. The vehicle problems were right now. The motion failed on a vote of 2-7. (Mackel, Barnes, Edwards, Sandier, Bears, Deeth, Hayek) 86 Housing and Community Development Commission Minutes March 18, 2004 Page 5 Motion: Mackel made a motion to fund Goodwill Industries- Transportation at $8,000. Sandier seconded the motion. The motion passed on a vote of 9-0. Motion: Sandier made a motion to reduce the allocation for the Free Medical Clinic from $16,979 to $16, 500. Mackel seconded the motion. Sandier said she'd made the motion originally to get things started. As they were at the last two applications in this funding section, she wanted a little more money available. Deeth said it also gave them the same amount of allocation as the Shelter House and both agencies had requested the same amount of funding. The motion passed on a vote of 7-2. (Hayek, Anthony) Motion: Edwards made a motion to fund Eagles Flight- Youth Program at $3,635 and fund NCJC Planning at $5,931. Barnes seconded the motion. Mackel said given that there was private funding for NCJC and not for Eagles Flight, she would be more comfortable with something closer to $5,000 for NCJC and work out the odd dollars in favor of Eagles Flight, as she felt it would be really well used. Barnes said based on what had been said and since them was a money match, it made sense to fund Eagles Flight for more. If they allocated $5,000 to NCJC, they would still have $10,000, which was a pretty decent amount of money. Eagles Flight would be trying to give back money to the community, possibly to the kids who lived in that area. Eagles Flight needed as much money as they could get to be able to get as many kids to work as possible. NCJC had a match, Eagles Flight didn't. Mackel said simply looking at the numbers, with the match that would give NCJC half of what they'd asked for. With Eagles Flight, they would still be funded at less than requested. Edwards said he thought they should be very careful about discouraging the idea of using match money or giving applicants the impression that they had other sources when matches were being discussed. He felt the partnership idea was an incredible asset. Anthony said he felt a match was a positive thing and should be encouraged. There was nothing stopping Eagles Flight from generating suppod from elsewhere and matching what they received from the FY05 City funding. Hayek said the more third parties were part of the program coming through the Neighborhood Centers, the more they would be involved in the planning. They had commercial interests as well, which was very critical for a neighborhood. The motion passed on a vote of 7-2. (Mackel, Deeth) Public Facilities. ED. Non-HOME Activiti.,e,.s. Motion: Sandier made a motion to fund Shelter House - Emergency Assistance at $4,500. Greazei seconded the motion. Sandier requested a clarification-if the '04 funds that were in the Security Deposit and the Emergency Assistance funds were totally different programs. Dixon said "no". Mackel asked for a clarification between what the program formerly.was and what needs it currently addressed. Were there other emergency needs besides security deposits that those funds were going for? Dixon, said that was correct. The program had been expanded to include assistance for some one-time only requests such as a utility shut off notice or an eviction notice. 8'7 Housing and Community Development Commission Minutes March 18, 2004 Page 6 The motion failed on a vote of 1-8. (Mackel, Barnes, Edwards, Sandier, Anthony, Bears, Deeth, Hayek) Motion: Deeth made a motion to fund Shelter House Emergency Assistance at $5,000. Barnes seconded the motion. The motion passed on a vote of 9-0 Deeth asked Plugge if the ICCSD Wood Family Resource Center were funded at $250,000, the average amount, what would be the impact. Plugge, said it would probably mean a smaller facility. The decision process would entail the same process as before - sitting down with their architect and the Neighborhood Centers of dohnson County and asking what type of space could they get for 'X' dollars. In order to have a viable pm-school, a certain number of square feet was required. They would probably lose space for their planned medical clinic or food distribution center. He could only go on their last estimates. Plugge said if he had knowledge of the West High bids he could and would give a much more definitive answer. They had just opened bids on the elementary school and would have to revise all their projections with respect to steel. Anthony asked if this could be funded through a bond issue? Plugge said unless the Board has new plans, he didn't think they were going to pursue another bond issue in the near future. He said there is a possibility of using PPEL (Physical Plant and Equipment Levy). The PPEL fund is a levy, requiring voter approval. It is a tax for up to a 10-year period to raise money for facilities. Plugge said he had a PPEL unfunded list of approximately $46 million dollars. He said that unfortunately this was something he could not fund. He was leaving six classrooms un-built. He could not divert funds to build the resource center at Wood. The district must build classrooms first. Motion: Greazei made a motion to fund at $300,000. Macket seconded the motion. Anthony said he would like to make a case for not funding at a very high level. He was trying to be a good steward of federal resources. This was money designated for housing and community development projects and was being proposed to be given to an agency that could potentially raise it from taxpayers. The taxpayers supported the schools so much that they had raised $39 million last year, the equivalent of 25-years of the Commission's annual allocations cycle. He felt $350,000 was a very small amount for the school district to raise. Anthony said if the Commission funded the ICCSD at 30%, 40% or 50%, he felt the project would still be viable and they would be able to get money from elsewhere. There were at least three or four other family resource centers in the district that were being funded by non-CDBG funds. Anthony said there were many other organizations/agencies that had applied for funding whose projects were consistent with the mission of the Housing and Community Development Commission and with their own missions. The ICCSD project was consistent with the Housing and Community Development Commission's mission but the project was not a high priority for the applicant. He said funding this project at a high level and not funding many other projects that met the two-fold consistency was unfair to other projects. It was a basic fairness issue. Anthony said he definitely wanted funding for the project, 71% was the average funding allocation but he felt it should be funded at much lower than that amount. Greazel said he had visited this site. When he looked at a project and at something that was being built new, there was a certain economy of building all at one time. For projects such as rehab or remodeling, whether it was done this year or next year, it might be inconvenient but it was not going to affect the overall effect of the project. Greazel said there were a lot of advantages to sizing a project right when it was built. He felt the people working at the site needed better working conditions and the kids needed a better place to be. Greazel said it was his understanding that if CDBG funded the project the addition (resource center) would always be dedicated for that purpose whereas if the school funded it they could change their mind at any time. Plugge said that was correct. The ICCSD will offer this space for multiple non-profit groups and neighborhood organizations. They felt it was consistent with their mission, which talked about enriching the experiences for their kids with community resources. Hayek said in terms of this sort of project not being a high priority for the District, he was not sure that was the case. This would be a public building on public land. He felt the community could do a better job of making those structures available for the good of the community at more times of the day. This would be a great oppodunity to do that. The proposed application and budget had made a great effort at leveraging the funds, it had been one of the most complete applications the Commission had received this year. 88 Housing and Community Development Commission Minutes March 18, 2004 Page 7 Hayek said with bonding, every time a bond was passed it added to the property tax burden, which made housing a little less affordable in the Iowa City area. He felt that was an issue, Hayek said the school district had sent the Commission some data on Grantwood and the children who attended it. One-half of the children who attended there were considered Iow income and it was the second highest number in Iowa City. It had the highest percentage district wide of third- to sixth-graders who were not proficient in reading and the free/reduced school lunch numbers had increased by 2.5 times in the last seven years. The younger siblings of these children were pre-school aged and they needed to be prepared to learn when they got to kindergarten. Hayek said one of the great things about this project is that there is collaboration between public, non- profit, local and federal providers. This presents a perfect avenue to collaborate and share public resources. Neighborhood Centers and other groups are ready to jump in. The project meets high priorities in CITY STEPS such as access to medical-cam, youth-cam and adult education. The surrounding neighborhood contains numerous subsidized housing units operated by the City and other agencies, it is a neighborhood of high need. Anthony said in the February presentation Joan Vandenberg had said this was not .part of the ICCSD mission, he was quoting from her. In October they had unanimously agreed to upgrade the need for a neighborhood center from a medium to a high priority. In Nove, mber during a Staff presentation and discussion which would have prevented any type of development south of Hwy 6, he had brought up the distinction between new projects that would concentrate and the projects like a neighborhood center that were needed. They had made the distinction between additional concentrate and needed services. Anthony said he felt there was no doubt that if any place in Iowa City needed a facility like this, this area malty needed it. His question was about the level of funding. As a steward of scarce federal resources was it wise to fund it at the high level that was being requested. He was not convinced that they had made a compelling case for funding at 71% or even 50%. · Mackel said as of yet she'd not heard what impact making a smaller facility would create and what challenges it would entail. Plugge said they had sat down and listed what type of programs they wanted to run. With limited funds, unfortunately, it is often necessary to make a facility smaller than it should be in the first place. They'd looked at a preschool, which at a minimum should be 1,000-square feet. Then they had looked at flexible space, conference rooms and small classrooms. Plugge said they were not only serving elementary aged children, they would also be serving their parents, families and pre-school aged children. That was what Joan had been referring to when she had said it was not their central mission. Their mission was to serve school aged children. When he had gone to school in the 1950's, it had been about reading and writing and arithmetic. That was no longer the case. In the thirty years that he'd been an educator he had seen their role change completely as well as having seen social services funding get cut and more of that responsibility had come to them. He looked at this as a joint facility in serving non-educational needs as well as preparing children to have more successful outcomes in school. Plugge said they were also offering other spaces that they were building there as well that could be used - the multi-purpose room and gym would be opened up in the non-school hours. Plugge said he felt this was a model that would be seen across the United States. Plugge said with smaller space they would have fewer volunteers, they would not be able to offer a medical clinic there as often and the quality and quantity of services would be less. Greazel asked if the ICCSD was funded at $300,000 could the same sized building be built that was proposed for funding at $350,000. Plugge said they'd had bad news with their bids. They were looking at 2200-square feet at $130 a square foot, which was $286,000. That was just the shell. Greazel asked if some type of phased construction would be possible. Plugge said he thought that might increase costs, especially on a structure this small. Greazel said when it came to space the cheapest time to build it was when you initially built a facility. When it was a one-time shot such as this, he would rather see the CDBG fund it to be adequate rather than fudging and five-years down the road say, "We just didn't build it big enough." Greazel said as an analogy, if you purchased % a tire, a car could not be run on % a tire. You either needed the whole tire or no tire, but % tire did you no good. Plugge said his intent was to build a clualitv, durable buildin.q. Housing and Community Development Commission Minutes March 18, 2004 Page 8 Sandier said as a public building its service would be to all ages which was according to CITY STEPS what was needed. Other agencies would be able to use it as well. Once you started cutting that, it would be less than adequate and the number of services that wOuld be able to utilize the building would be less as well. She would support funding at $300,000. Edwards said he felt strongly this was an important project. It was a collaboration and leveraging other resources. He felt they needed to make a strong message to applicants that that was an important thing for this Commission. This project would be located in a part of town that had been beaten up in the past, there was a community bringing fodh a solution to a problem in an area and all of a sudden the City might not step up and help solve the problem. He felt there was a need to do so. Hayek said he felt the schools were one of the most effective institutions in the community. He had been at Grantwood several times and visited with the teachers. The place was struggling, he felt the staff was doing a valiant job. He supported the application and would fund at $300,000. Greazel requested that they call the question. The motion passed on a vote of 8-1. (Anthony) Motion: Sandier made a motion to fund UA Y- Facility Rehabilitation at $30,000. Mackel seconded the motion. The motion passed on a vote of 9-0. Motion: Greazel made a motion to fund Old Brick- Accessibility at $30,000. Barnes seconded the motion. Wellendorf, said he'd done his homework and come up with a new, lower amount of $35,578. They'd looked at the structure and there had been some engineering problems. A potential problem with the barrier platform for the lift had been resolved. Carrier had gifted some money to get them closer to where they needed to be. They wished to create a unisex bathroom for handicapped persons, there was a bathroom downstairs underneath the stairs. They wished to clean up the men's .bathroom and prepare the way so when the opening for the door was made during construction, the rest of the interior would be ready to go. Anthony asked Wellendorf if he was amending his request to $35,578. Wellendorf submitted a revised listing of his proposed expenses for entry into the record. Greazel asked if the extra $5,000 was not allocated, what would happen. Wellendorf said considering the rest of the projects that were going on, and that they had holes in the west windows that bats were flying through, every penny was critical to them but they were very creative. They could work with $30,000 and complete the project. It would take more volunteers. Greazel asked if something could be put off and an application made again next year or did it all have to be done now. Wellendorf said that was hard to say, he would probably just not do the men's restroom. The motion passed on a vote of 9-0. Motion: Sandier made a motion to fund Free Lunch Program - Facility Rehabilitation at $3,000. Mackel seconded the motion. The motion passed on a vote of 9-0. Motion: Greazei made a motion to fund DVIP Security System at $4,478. Mackel seconded the motion. The motion passed on a vote of 9-0. Motion: Anthony made a motion to fund NCJC Facility Rehabilitation at $8,600. Barnes seconded the motion. Housing and Community Development Commission Minutes March 18, 2004 Page 9 Greazel said he felt a lot of the work to be done on this project could be done by volunteer labor, it was one of the projects were volunteer labor could make a big difference. He wouldn't support full funding of the requested amount. Mackel said the window treatments' hadn't been entirely justified. They were tremendously expensive. The Commission had only heard that they were 'special', they hadn't received a clear vision on what the treatments were. Hayek said he was' not convinced that they were in as bad of shape as had been indicated. In addition, the applicant had wanted some shaded rooms for the childcare. Hayek asked if there would be a way to shade the existing windows with something cheaper. Trees were offered as a suggestion. The motion failed on a vote of 3-6. (Mackel, Greazel, Edwards, Sandier, Bears, Hayek) Motion: Sandier made a motion to fund NCJC Facility Rehabilitafion at $6,000. Mackel seconded the motion. The motion passed on a vote of 9-0. Motion: Sandier made .a motion that ISED- Microenterprise Training be funded at zero. Greazel seconded the application Sandier stated she would like to see them apply to the CDBG Economic Development Fund so the Commission would have $30,000 more to work with. Anthony stated that ISED had not used the FY04 funding they had been awarded. Hayek asked how much money was left in the ED Committee pool? Nasby said approximately $100,000. Hayek asked if there were any pending applications to that pool? Nasby and Hightshoe said they both had recently discussed projects with prospective applicants. Hayek commented that there would be approximately $270,000 available in that pool after the FY05 funds are available. He asked if the requests for these ED funds had exceeded the amount that was available. Nasby said last year there was one application that had been submitted which would have exhausted the amount of funding, but it was withdrawn by the applicant. Nasby noted that he was waiting on two applications for March. The three new applications, including the one Hightshoe had, could total between $50,000 and $100,000 in requests. Edwards said he felt comfodable funding lSED at zero dollars. The motion passed on a vote of 9-0. Hayek requested Staff to strongly advise the applicant to follow up with the Council ED committee. Motion: Barnes made a motion to fund 4C's- Rehabilitation at $35,000. Anthony seconded the motion. Sandier said in her notes she had a credit of $700 on the gutters and sidings. Hayek said he thought that was a past expense that they'd had to take care of as it was a past expense for which they could not apply for money. Hightshoe said the applicant had submitted a revised budget. The estimate had come in higher for the lift so they'd lowered the request on the gutters and raised it on the lift. Hightshoe said on the revised estimate the lift elevator was $30,500, original budget listed it as $25,800. On the revised application the lift elevator was $30,500; sidewalks and railings were $690; siding was $3,900. The applicant had made a revised proposed budget and prioritized what she wanted. The priorities in order of importance were lift elevator, sidewalk/railings, siding. Hayek said the amount requested still hadn't changed. The lift elevator would be $5,000 more expensive and the gutter work was $5,000 less expensive. Hayek asked if they had resolved the issue of whether there would be Code problems or if they'd have to switch to the front door? Mackel said Old Brick was managing to overcome some interesting space challenges and was able to create a bathroom in addition to a lift. For $5,000 more, it seemed like they were getting less on this application. Housing and Community Development Commission Minutes March 18, 2004 Page 10 Sandier said she didn't think that there was a volunteer component with this that there might be with Old Brick. Greazel agreed. Hayek appreciated the efforts of Old Brick to squeeze every penny out. Barnes said she thought there was a difference between the two lifts. The lift at 4C's was similar to an elevator and was considerably more expensive to have. Women with strollers might be able to go up and down on that lift, but they could not do so on a chair lift such as what was at Old Brick. She would favor a more expensive lift, if it would make it better for them. Wellendorf said the Old Brick lift was a platform lift with a gated seat. It was multipurpose. The application as to how it was used or not used was the critical issue. He had wanted to put in a platform lift but could not because of the application. They'd almost not been able to put in the other lift either, because the application would not have retained the originality of the building. In response to an inquiry by Anthony, Wellendorf said the Old Brick lift recalled' between two levels. Axeen said at 4C's there were three levels that access was required to. Two exits off the lift went one direction and the other exit went the Other direction. The motion failed on a vote of 4-5. (Mackel, Greazel, Deeth, Hayek, Sandier) Motion: Barnes made a motion to fund 4C's- Rehabilitation at $32,000. Anthony seconded the motion. The motion passed on a vote of 9-0. Ho.,,usin_q -_ HOME El~qi.b...le Activities Motion: Sandier made a motion to fund Habitat for Humanity for $200,000. Barnes seconded the motion. Sandier said she'd derived that figure based on the applicant's note to the Commission that they were having difficulty finding lots from the '04 money. She didn't feel full funding should be given in '05 until the Commission saw some Iowa City lots open up. Barnes agreed; she felt it was feasible to purchase fewer lots than ten. Anthony said on their proposal, the applicant had noted that this money was to be spent over two years. Hightshoe said Staff would follow up and see where they were. Hayek said there was an e-mail from the applicant in the Commission's information packet. The applicant had guaranteed that the repaid monies would go back into the Iowa City area and not the multi-county area. The motion passed on a vote of 8-1. (Anthony) Amended Motion: Sand/er amended her preceding motion to stipulate that the funds allocated to Habitat for Humanity be tracked as to only be used for Iowa City projects once they were paid back from the homeowners. Mackel seconded the motion. The motion passed on a vote of 9-0. Greazel asked if the GICHF re-invested back the same way as was being stipulated for Habitat for Humanity, back into Iowa City. GICHF also operated in Coralville. Eastham and Dennis said they had units in Coralville. The loan payments for loans received from Iowa City were paid back to the City. Long said Habitat acted more as a lender and GICHF was strictly loans, there was a difference in the paybacks. Anthony said Habitat was typically a grant and the money went from the owners of the property back to Habitat. It could be re-invested anywhere in the Iowa City region. For GICHF funding was a loan, they paid back to the City. Motion: Barnes made a motion to fund GiCHF- Affordable Rental Const. at $2~5,000. Anthony seconded the motion. Housing and Community Development Commission Minutes March 18, 2004 Page 11 Anthony said this project was leveraging resources from outside and they already had those resources in hand. The applicant had obtained the money from other sources to go ahead with the project. He felt that was very positive. Most other applicants didn't have other leveraging money in hand. Anthony said the application had indicated that this funding would be for new Iow-income housing construction away from concentrated pockets of poverty. It was implementing the Scattered Sight Policy. Approved funding would be putting money behind the Policy. Sandier said her concern with funding at that level was that the applicant might not be able to find that many units to fund in iowa City at this time. Anthony said the applicant already had the land, this would be funding for construction only. Mackel said the proposed amount would be near full funding, she would like to see more balance on funding. Barnes said they didn't receive funds in FY04. Dennis said they did not apply in FY04. There had been a sPecial allocation in FY03 because Metro Planes had purchased all the lots at Longfellow Manor and had intended to build them out as rental housing. Metro Planes had ended up not getting their funding, the neighbors in the Longfellow District had not supported that project either. Because Metro Planes had not received their funding, there had been a special allocation of FY03 funds so they didn't apply in FY04. The motion failed on a vote of 2-7. (Mackel, Greazet, Edwards, Sandier, Bears, Deeth, Hayek). Greazel asked Dennis how much was the cost per unit? That way the commission would not cut back in a ~-unit increment. Dennis said she didn't know. They were requesting this money for construction because the lots had already been purchased. Eastham said they'd requested $37,000 per unit for zero- lot duplexes or $74,000 per building. Motion: Greazel made a motion to fund GICHF at $~48,666. Mackel seconded the motion. Eastham said it was not that simple. If the commission reduced the amount they funded, then the applicants would have to go back to their lenders and re-negotiate with the bank and State HOME funds. Dennis said the State funds and private investor would not invest the same amount of funds for 4-units as they would for 6-units. The rental income would be reduced by 2-units. Hayek asked if full funding from State HOME funds and the private lender was contingent upon full funding from' the CDBG Committee? Dennis said no; it was contingent upon how many units. If they did not receive full funding, they were still going to try to construct 6 units. Mackel asked what was the proposed square-footage of the units? Dennis said 1,100 sq. feet. Anthony asked if the applicant didn't receive the full funding requested from the Commission and they decided to build 4-units, would that require giving back some of the State HOME funds? Eastham said if they constructed less than 6-units, yes. Mackel asked the applicant if they had a sense of what the bottom-line dollar was to construct 6-units. Dennis said no, not without talking to the contractors. Sandier asked if there was a potential for receiving/utilizing discounted materials, receiving in-kind donations or use of wholesale items or appliances? Dennis said possibly, but because of home regulations all construction had to be competitively bid. They could encourage contractors to do so but not write a bid ad as such. Dennis said per federal regulations, any type of discounted materials would have to be included in an enterprise zone. Greazel said some projects the commission reviewed had to be built all at once. However, this was the type of project that could be phased in over a number of years, if something had to be cut to fund something else, it was easier to do it this way. He hated to penalize the applicant for building duplexes, but it made phased implementation easier. Barnes said she wished to reiterate that this project was already underway. They had already purchased the lots whereas the Transitional Housing project still didn't know where the lots they wished to purchase Housing and Community Development Commission Minutes March 18, 2004 Page 12 were. The applicant had taken the necessary steps and was waiting on the Commission now. She would vote to fund at $215,000. Anthony said he would support funding the project at $215,000 or $223,000. This project implements the Scattered Site Policy. The applicant had obtained outside funding, then came to the commission to request assistance. Most applicants come to the commission first, then try elsewhere. He wanted to reward an applicant who had done all that work before coming to the commission and encourage such type of applications in the future. The motion failed on a vote of 0-9. t~otion: Mackel made a motion to fund GICHF at $190,000. Anthony seconded the motion. The motion passed on a vote of 7-2. (Sandier, Hayek) Motion: Mackel made a motion to revise the funding for Habitat for Humanity to $170,000. Sand/er seconded the motion. Mackel said she'd like to have more funds to allocate to the remaining three. She'd like to see HACAP Replacement receive funding and also give a significant amount to Blooming Garden. She said given the challenges Habitat was having in acquiring land and post the Fellowship discussion, did it justify them getting the largest percentage in terms of their requested allocation. Hayek said Habitat had informed the Commission that the cost of lots was increasing and that was one of the challenges they were facing. To reduce what had been awarded to them, would make it more difficult for Habitat for Humanity. Mackel said in terms of $35,000 for a lot, that would fund 4.85 lots. Patton said they'd submitted an offer on a fourth lot but had not heard back yet. Hayek said the Habitat application was the only application received this year for ownership, all other applications had been for rentals. He felt they needed to assist with home ownership funding as much as possible. The motion failed on a vote of 0-7 {Mackel and Anthony abstaining). Ii~otion: Greazel made a motion to fund HACAP Transitional Housing Replacement at $148,000. Anthony seconded the motion. Axeen said the market would dictate if they could move in July or not. Market was usually tighter until August. They had been looking right now, but couldn't do anything. Axeen. said if he had to choose, he would put the $148,000 toward the Replacement. Hayek asked Greazel if he had a concern with the Blooming Garden application. Greazel said he had the same questions they had asked everyone else. Last time Blooming Garden couldn't find lots and it was still difficult to find lots. He wanted to be sure that Blooming Garden had the lots so they wouldn't have unallocated money coming back later for failure to find the lots. Burns said they had always been able to buy lots. Burns said last year they had intended to shift the allocated funds to purchase an existing building, going from large family to small family. That had occurred to give Successful Living an opportunity to become part of the project. Sandier pointed out though, prior to that time they hadn't found a lot to purchase so the applicant had wanted to change the use of the funds. Burns said they applied for funds so they were able to purchase the lots and have them under their control so they could apply for State HOME funds and State tax credits. Burns said they had to have control of the site and an allocation of 10wa City HOME funds before they were even eligible to receive State HOME funds. Housing and Community Development Commission Minutes March 18, 2004 Page 13 Greazel asked Burns if he could tell the Commission where the lots were that Burns assured the Commission he could purchase. Burns said it would depend on the Scattered Site policy the City ended up with. Burns said he could not tell the Commission specifically where at this meeting. Greazel acknowledged that it was difficult to get lots. Hayek asked Burns if they would be taking a second bite at the Iow income housing tax credit apple from FY04. Burns said yes. Sandier asked for further information on the court case. Burns said no information yet. They'd applied for tax credits for their FY03 project. They were denied tax credits due to a Iow score. They appealed the decision with the IFA and lost. As such, Burns said he filed suit with the Johnson County District Court as they didn't think their application had been scored correctly. They are currently waiting a decision from the District Court. Burns said partly through the Des Moines Register, Iowa City finally had the attention of the Iowa Finance Authority that there was a need for family housing in eastern Iowa. No tax credit funds had been funded to Iowa City for family housing since 1993. Hayek asked what would happen if they lost the appeal? Burns said that was a decision they would have to make jointly with the City, as far as what the City wanted them to do. Hayek asked if it was it correct that most of the FY03 funds had been spent. Burns said they had been spent. Burns said he understood them was some risk with funding Blooming Garden's application, but they would pay back all the funds with interest. Barnes said it made a difference to her that Habitat for Humanity was home ownership, not rental. The motion passed on a vote of 8-1. (Sandier) Motion: Mackel made a motion to fund HA CAP- Transitional Housing Acquisition at zero. Greazel seconded the motion. The motion passed on a vote of 9-0. Motion: Sandier made a motion to reduce HACAP's Replacement to $~32,207. Mackel seconded the motion. Sandier said they had the ability to wait until there was a season that the market was less expensive and there was less demand. Greazel said that was assuming the market could be timed; that one could predict the market; and assuming that the market was going to go down again. He would rather give them the flexibility to make the best judgment they could with the funds they had. If they didn't need it, they would give the fUnds back. Sandier said the money that was left would go to Blooming Gardens and since they were going for Iow income tax credits she felt that more funds from iowa City would be a plus. She didn't think it would change what HACAP would replace by that much. Greazel said he disagreed. He felt it was a priority to replace the outdated, 'should have been replaced' units. If they didn't use the money they would give it back. He didn't want to hamstring the HACAP application. Hayek asked if there was anything in terms of the scoring the tax credits and a threshold funding amount from the Commission that would trigger something. Burns said nothing yet, he wanted to bring that topic up with the Commission at another meeting so they could get in line and be an advocate with the Iowa Finance Authority when they did come up with the scoring criteria. The IFA criteria change every year. In terms of HOME funds, the State would match $3.00 for every City $1.00 of local funds. Nasby made a clarification stating the $3 in match from the State could be requested but it was not a formula guarantee. The motion failed on a vote of 4-5. (Barnes, Greazel, Bears, Anthony, Hayek) .95 Housing and Community Development Commission Minutes March 18, 2004 Page 14 Motion: Mackel made a motion to reduce Habitat's funding to $184,207. Deeth seconded the motion. Sandier said she' rather see Habitat's funding reduced by one-half of Mackel's suggestion and the other half come from the ICCSD Family Resource Center. Greazel said he would speak against reducing the Resource Center's allocation. Barnes agreed. He said if there was money left over, he looked to increase the funding to the Resource Center. Anthony said he'd rather reduce the Resource Center's allocation to the average. Barnes said she disagreed, Hayek said he'd support keeping the ICCSD funding the same as well. There was a lengthily discussion regarding if Blooming Garden lost their appeal, how the money would be recaptured. Barnes she'd prefer not to see Habitat's funding reduced any more. She valued the fact that the future homeowner worked on their home so they were investing in their property. It made it more meaningful. Greazel said of the applications reviewed, they were the only who paid 100% property tax on their property. They were fully taxed when they were sold to the family. The motion passed on a vote of 6-3. (Deeth, Barnes, Hayek) Motion: Sand/er made a motion to fund Blooming Garden- Affordable Rental at $200,000. Macke/ seconded the motion. The motion passed on a vote of 7-2. (Anthony, Barnes) Motion: Deeth made a motion to adopt the numbers as recommended be forwarded to the City Council as their recommended a/locations. Sand/er seconded the motion. The motion passed on a vote of 9-0. JUSTIFICATION COMMITTEE Hayek, Mackel and Anthony will serve on the Justification Committee. ADJOURNMENT: Motion: Deeth made a motion to adjourn the meeting at 9:56 pm. Edwards seconded the motion. The motion passed on a vote of 9-0. Minutes submitted by Candy Barnhill data on cityntJpcd/rninutes/hcdc/2004fhcdc03-18-04.doc PRO3ECTS RECOMMENDED FOR FY05 CDBG AND HOME FUNDZNG HCDC (3/t8/04) Recommendation or Reauest Council Earmark* _ ECONOMZC DEVELOPMENT PRO-1ECTS (Set-aside $170~000) Economic Development Fund - City of Iowa City* $170,000 ~170,000 Subtotal $170, 000 $170, 000 PUBL]:C FAC]:L]:TZES PRO3ECTS (Est. Set-aside $367,000) Facility Construction - Towa City Community School District $350,000 $300,000 Facility Rehabilitation - United Action for Youth $ 60,000 $ 30,000 Facility Rehabilitation - Old Brick Foundation $ 40,400 $ 30,000 Facility Rehabilitation- Free Lunch Program $ 3,384 $ 3,000 Facility Rehabilitation - Domestic Violence Intervention Program $ 4,478 $ 4,478 Facility Rehabilitation- Neighborhood Centers of Johnson County $ 8,600 $ 6,000 Facility Rehabilitation - 4Cs Child Care _$ 35,090 $ 32,000 Subtotal $501,952 $~05, 478 PUBL]:C SERV]:CE PRO'iECTS (FY05 Statutory Cap $165,000) Operational Expenses - Compeer $ 6,000 $ 3,434 Case Management- Towa City Free Medical Clinic $ 30,000 $16,500 Shelter Coordinator- Shelter House $ 30,000 $16,500 Operational Expenses- Eagles Flight (Hannah's Blessing Daycare) $ 16,700 $ 6,000 Operational Expenses- Eagles Flight (Youth Program) $ 13,560 $ 3,635 Operational Expenses - Goodwill Tndustries $ 20,000 $ 8,000 Planning - Neighborhood Centers of Johnson County $ 20,000 $ 5,931 Aid to Agencies* $105~000_ $105,000 Subtotal $2~I, 260 $165, 000 HOUS]:NG PRO3ECTS (Est. Set-aside $951,000) Affordable Homeownership -Habitat for Humanity $350,000 $184,207 Affordable Rental Units- Blooming Garden L.P. $480,000 $200,000 Affordable Rental Units- Greater Iowa City Housing Fellowship $223,000 $190,000 Transitional Housing - Hawkeye Area Community Action Program $148,000 $148,000 Deposit Assistance Program- Shelter House $ 5,000 $ 5,000 Housing Rehabilitation '- City of [owa City* $200,000 $200.000 Subtotal $1,406,000 $ 927, 207 ADM~'NZSTRATZON AND PLANNTNG HOME Program Administration $ 71,498 $ 7[,498 CDBG Program Administration and Planning _$_~64,..8_0__C)_$164.~800 Subtotal $236,298 $236,298 TOTAL $2,555,510 $1,903,983 SOURCES OF FUNDS FY05 CDBG Entitlement $804,000 FY05 CDBG Estimated Program Income $ 20,000 Unexpended CDBG Funds (from contingency, projects and unallocated PI) $300,000 TOTAL CDBG $1,12~f, 000 FY05 HOME Allocation $7:L4,983 FY05 HOME Estimated Program :income $ 55,000 Unexpended HOME Funds (from unallocated PT) $ 10,000 TOTAL HOME $ 779,983 FY05 TOTAL $1,903,983 97 PART PRO.IECTS RECOMMENDED FOR FY05 CDBG AND HOME FUNDTNG HCDC (3118104) Recommendation or Request Council Ear. mark* ECONOMZC DEVELOPMENT PRO.1ECTS (Set-aside $170~000) Economic Development Fund - City of Iowa City* $ ___!70,000 $170,000 Subtotal $~ 70, 000 $i 70, 000 PUBLTC FAC]:LTI~ES PRO.1ECTS (Est. Set-aside $367~000) Facility Construction - Towa eib/Communib/School Dis~rid: $350,000 $300,000 p. 98 FaciliLy Rehabili~ion - United Act[on for Youth $ 60,000 $ 30,000 p. ~1.1 Facility Rehabili~Uon - Old Brick FoundaUon $ 40,400 $ 30,000 p. 126 Facility Rehabilitation- Free Lunch Program $ 3,384 $ 3,000 p. 140 Facility Rehabilitation - Domestic Violence Intervention Program $ 4,478 $ 4,478 p. 148 Facility Rehabilitation - Neighborhood Centers of Johnson County $ '8,600 $ 6,000 p. 155 Facility Rehabilitation -4Cs Child Care .$ 35,090 $ 32,000 p. 162 5ubtota/ $50i, 952 $405,478 PUBLIC SERV]:CE PRO3ECTS (FY05 Statutory Cap $165,000) Operational Expenses- Compeer $ 6,000 $ 3,434 p. 174 Case Management- Towa City Free Medical Clinic $ 30,000 $16,500 p. 182 Shelter Coordinator- Shelter House $ 30,000 $16,500 p. 195 Operational Expenses - Eagles Flight (Hannah's Blessing Daycare) $ 16,700 $ 6,000 p. 205 Operational Expenses- Eagles Flight (Youth Program) $ :[3,560 $ 3,635 p. 213 Operational Expenses- Goodwill Industries $ 20,000 $ 8,000 p. 221 Planning - Neighborhood Centers of Johnson County $ 20,000 $ 5,93:[ p. 229 Aid to Agencies* $105;000 $105,000 Subtota/ $241,260 $165,000 HOUSING PRO3ECTS (Est. Set-aside $951,000) Affordable Homeownership -Habitat for Humanity $350,000 $184,207 p. 238 Affordable Rental Units- Blooming Garden L.P. $480,000 $200,000 p. 248 Affordable Rental Units- Greater Towa City Housing Fellowship $223,000 $190,000 p. 262 Transitional Housing - Hawkeye Area Community Action Program $148,000 $148,000 p. 277 Deposit Assistance Program - Shelter House $ 5,000 $ 5,000 p. 284 Housing Rehabilitation -- City of Iowa City* $200,000 $200,000 Subtota/ $1,406,000 $ 927, 207 ADMINISTRATION AND PLANNING HOME Program Administration $ 71,498 $ 71,498 CDBG Program Administration and Planning $164,800 $!__6_4;800 Subtota/ $236,298 $236,298 TOTAL $2,$55,510 $1,903,983 SOURCES OF FUNDS FY05 CDBG Entitlemen: $804,000 FY05 CDBG Es:imeted Program Income $ 20,000 Unexpended CDBG Funds (from contingency, projects and unallocated pT) $300,000 TOTAL CDBG $1,124,000 FY05 HOME Allocation $714,983 FY05 HONE Estimated Program [ncome $ 55,000 Unexpended HONE Funds (from unallocated PI) $ 10,000 TOTAL HOME $ 779,983 FY0$ TOTAL $1,903,983 PART PRO3ECTS RECOt41qENDED FOR FY05 CDBG AND HOME FUNDZNG HCDC (3118104) Recommendation or ~ Co u nci !._ Ear.__mark*_ ECONOM]:C DEVELOPI4ENT PROJEC'FS (Set-aside $170~000) Economic Development Fund - City of Iowa City* ~17Q.,000 ~_._!70.,000 Subtotal $170,000 $~ 70, 000 PUBLTC FAC1,LTr[ES PRO3ECTS (Est. Set-aside $367~000) Facility Construction - Iowa City Community School District $350,000 $300,000 p. 98 Facility Rehabilitation- United Action for Youth $ 60,000 $ 30,000 p. 111 Facility RehabilitaUon - Old Brick Foundation $ 40,400 $ 30,000 p. 126 Facility Rehabilitation - Free Lunch Program $ 3,384 $ 3,000 p. 1.40 Facility Rehabilitation - Domestic Violence Intervention Program $ 4,478 $ 4,478 p. 148 Facility Rehabilitation - Neighborhood Centers of Johnson County $ 8,600 $ 6,000 p. Facility Rehabilitation - 4Cs Child Care ~3.5,0_9_0 .$. 32_,_00~ p. 162 Subtotal $501,952 $405~ 478 P~BL]C SER¥~¢E PROJECTS (F~OS Statuto~/Cap $~6S~000) Operational Expenses - Compeer $ 6,000 $ 3,434 p. 174 Case Management- Iowa City Free Fledicai Clinic $ 30,000 $16,500 p. 182 Shelter Coordinator- Shelter House $ 30,000 $16,500 p. 195 Operational Expenses- Eagles Flight (Hannah's Blessing Daycare) $ 16,700 $ 6,000 p. 205 Operational Expenses'- Eagles Flight (Youth Program) $ 13,560 $ 3,635 p. 213 Operational Expenses- Goodwill Industries $ 20,000 $ 8,000 p. 221 Planning - Neighborhood Centers of Johnson County $ 20,000 $ 5,931 p. 229 $1o5,0oo ~0s,.ooo Aid to Agencies* Subtotal $2,t~,260 $165,000 HOU$]:N~ PROJECTS (Est, Set-aside Affordable Homeownership-Habitat for Humanity $350,000 $184,207 p. 238 Affordable Rental Units- Blooming Garden L.P. $480,000 $200,000 p. 7_48 Affordable Rental Units - Greater Iowa City Housing Fellowship $223,000 $190,000 p. 262 Transitional Housing- Hawkeye Area Community Action Program $~48,000 $148~000 p. 277 Deposit Assistance Program - Shelter House $ 5,000 $ 5,000 p. 294 $2oo,0oo ~2oo,0oo Housing Rehabilitation -- City of iowa City* 5ubtota'/ $1,406,000 $ 927,207 ADHI'NZSTRATZON AND PLANNTNG HOME Program Administration $ 71,498 $ 71,498 CDBG Program Administration and Planning ~$1..64.,800 ~$164,800 Subtotal $256~ 298 ¢236, 298 TOTAL $2,555,,510 $1~903~,983 SOURCES OF FUNDS FYO5 CDBG Entitlement $804,000 FY05 CDBG Estimated Program Income $ 20,000 Unexpended CDBG Funds (from contingency, projects and unallocated PI) ~3.00,000 TOTAL CDBG $~, ~2,t, 000 FY05 HONE Allocation $714,983 FY05 HONE Estimated Program ]:ncome $ 55,000 Unexpended HOME Funds (from unallocated PI:) ~L 10,000 TO TA L H 0 ME $ 779, 983 FY05 TOTAL $1,,903~983 City of Iowa City FY05 Funding Request for Non-Housing ".,, 1 Nameof Project: GrantWood School Family Resource Center i. ,~[--iL~i ' ' i JAN 23 2004 2. a. Total AmountofCDBGFundsRequested:$350,000 u ~.~[ ..................................... b. Loan: $ .._ 3. Name and address of applicant/organization: Iowa City Community School District 509 S Dubuque Street, Iowa City, IA 52240 if a new applicant, have you met with City staff? 4. Contact Person- Lane Plugge Phone Number: (319) 688-1000 Fax Number: (319) 339-6890 Email Address: plugge.lane@ iccsd.kl 2.ia.us 5. Location of proposed project: Grant Wood Elementary School 6. Check CITY STEPS Objective (check only one): Homeless Needs X .. Public Facility Needs Public Service Needs Economic Development Needs 7. Brief summary of the proposed project (please limit response to a paragraph). in the Iowa City Community School District we are seeing an increasing number of children comin[l to school unprepared to learn. Southeast Iowa City has been of particular concern because of the high concentration of families in poverty with multiple needs. The district has been working to develop programs that will help students overcome barriers to learning, including a partnership at Grant Wood School with Neighborhood Centers of Johnson County. Neighborhood Centers provides outreach-, counseling and after school activities on-site at Wood. However, the scope and the quality of these services are severely limited by the lack of space. Currently the Wood Family Resource Center Coordinator shares a small office with a special education program. The funding generated by this proposal will be used to construct a Family Resource Center. Preliminary plans include: a preschool, adult education, after school programs, parent education and services open to all community members, including a mobile medical clinic. The space will be designed to be adaptable, allowing the program to accommodate the changing needs of the neighborhood. The proposed Family Resource Center will be in addition to the multipurpose room to be built with funds from the bond referendum. The multipurpose room is being built to serve the K-6 academic program. Since the district is already involved with a construction project at Wood, building additional space for a Family Resource Center at the same time presents a cost-effective opportunity for this collaborative project, which will provide additional services to the youth and families of southeast Iowa City. During the facility planning process iCCSD investigated the possibility of constructing a larger gym in lieu of the multi-purpose room (the current gymnasium would then be converted to a multi-purpose room). This new and larger gymnasium would serve Wood students during the school day and also be available to provide recreation space for students and community members after the school day. Unfortunately the bond referendum funding was not sufficient to finance this larger gym and the concept of a recreation facility located south of Highway 6 east remains as a future goal, Section 1 - Need/Priority 8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one mos..t...applicable ............. priority..need and priority need level, as shown on pages 91-92 and 98-99 in CITY STEPS). .. Neighborhood Facilities/Youth Center HI,Ih Priority Need Priority Need Level (High, Medium or Low) 9. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. This project addresses numerous gaps identified by CITY STEPS. Neighborhood Facilities, Youth Centers and Child Care Centers are all high priorities for public facility needs. The project will also address several high priority areas for public service needs as the ICCSD and Neighborhood Centers are providing the operating costs for the project. High priority areas for public service needs include' youth services, child care services, health services and employment training. Transportation needs will also be addressed as the services will be within walking distance for a large number of Iow-income families. The ICCSD is interested in providing extra support at Grant Wood to help students come to school ready to learn. Staff members have identified a number of barriers to learning which have had an impact on the students' academic achievement. Limited access to preschool, families who do not have English as a first language, and issues of poverty and mobility have all had an impact on the students' ability to succeed in school. Grant Wood has the highest percent of ;3rd through 6th graders in the district who are not proficient in reading. The programs offered in the new Family Resource Center will provide much needed support for students after school. A study completed in 2001 by the Mott Foundation states that Iowa has the highest percentage of families with adults working outside the home of any state in the nation. Many of students attending Wood School are left unsupervised after school due to a decrease in childcare assistance funding. Wood School administered a survey to students in grades 3-6 and found that 90 of the 240 students are home alone after school. A total of 21 of those 90 students are responsible for the caring of younger siblings. The need for a preschool program at Wood is confirmed by the results of the Teacher Perception Survey. This survey was developed by the Iowa Department of Education and designed to measure the skills and developmental levels of incoming kindergarten students. This survey was administered to all 71 of Wood's 2003-04 kindergarten students when they began their school careers in August of 2003. Listed below are the results of the Aur~ust 2002 surve~ along wit_h........a, vera,, es for the. S.t~te of Iowa. . . % of Wood % of all Iowa Students Students demonstrating demonstrating skills rarely or skill rarely or sometimes sometimes ........................... Motor Skills: ability to move with coordination and balance, throw and 44% 21% catch a ball, use scissors, construct structures from blocks/legos, draw shapes, or representative pictures, demonstrate hand preference and hold writing utensils appropriately ................. ............. Communication Skills: ability to ask and answer questions, 62% 35% communicate needs, share thoughts, retell and explain sequences of events in a story, recognize familiar letters and Words found in their environment (i.e. "Stop")aware that words are a combination of syllables and sounds, and demonstrate knowledge about books. . .................................... Cognitive Skills' ability to use a variety of words to describe shape, color, 40% 26% size, position and quantities, sort objects into categories, generate and apply solutions to accomplish a challenging task/situation, make predictions and recognize his/her name in print. . ...... ............................. ......, ................ ............................. ................................................... FY05 Non-Housing Application ppdc~b,/o~b~,o~ou~~o~o, ~,oo*, i i ............. iii ii.l.l[m ............... Social-Emotional Skills: ability to build relationships with adults and 52% 22% peers, respond appropriately to changes in routine, express emotions and feelings appropriately, play and work independently with.s__o, me suPe.rvisi0, n Self-Management: ability to follow classroom rules and routines, solve 49% 27% problems encountered in play, and take responsibility for personal needs and belongings. . The new facilities will provide a permanent space for Family Resoume Center staff and activities. ICCSD will continue and expand the current partnership with the Neighborhood Centers of Johnson County and would welcome other partners who would be willing to co-locate services at Wood. This grant proposal would finance an additional 2,200 square feet for a new Family Resource Center in addition to the 4,200 square foot multipurpose room addition at Wood Elementary School being constructed with bond referendum funds. Included in the Family Resource Center space will be about 1,000 square feet for the pre-school program. Neighborhood Centers will operate a pre-school in the proposed space that will serve 16 children. The preschool program meets a critical need for both child care and developmentally appropriate education. Implementing the program will dramatically improve the preparedness of Wood kindergarten students. The remaining 1,200 square feet of space will be highly adaptable to accommodate the changing needs of the neighborhood and will be permanently used as a community service area. Preliminary plans include: parenting classes, adult English as a Second Language and GED classes, a mobile medical clinic, a clothing closet and an after school program. The multi-purpose room funded through the bond and the Family Resource Center funded through CDBG will be designed to maximize the use of both facilities and the existing gym space for use during the school day and for after school programs. Section 2- Leveraging Resources 10. is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (circle applicable line). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) Economic Development- Non-profit (1% amortized loan) Public Facilities Project- Non-profit (conditional occupancy loan) $3_50,000 Public Service Project (grant) 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other items listed under Budget Considerations in the Subreciplent Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. The budget breakdown includes both capital and operational expenses. The Operational expenses are designated by an asterisk and will be annually continuing expenses. The CDGB request is for only one time capital expenditures. The ICCSD will also assume ongoing expenses for utilities, maintenance, internet and phone access and janitorial expenses which greatly increases the program capacity for Neighborhood Centers and other service providers. FY05 Non-Housing App/ica tion ~ O0 ppdcdbg/cdbgnonhousingapplicatior) tincoln Budget Breakdown Expense Category Type Status (e.g. salaries, acquisition, rehab) List Source of if possible, please CDBG In- prioritize_ the budget Funds Other Funds Other Funds Kind Cash Antic. Comm. Please place an ~x" in box that ~pplies: .. Construction Costs $350,000 X Contract for $32,500* Drop Out X X Neighborhood Center Prevention Grant Staff ICCSD ...................... After School Staff and $ 4,500* McKinney X X Services to Homeless Homeless Grant Families ICCSD Supplies and Cell $ $1,650' Neighborhood X X Phone Centers of Johnson Co. Furniture/Equipment $ $24,500 ICCSD X X .................................................... Utilities $ $ ICCSD X X ... Custo~lial $ $ ICCSD X X Tech Support $ $ ICCSD X X ........................... .__ ESL Classes $ $ 4,300* NCJC X X .................................. Home Visits/Parent Ed. $ $12,000' NCJC X X _ . Even Start Program $ $12,000' NCJC X X Preschool' Operational $ $130,000' NCJC X X costs · salary/benefits · equipment/supplies ...... ........................ $ $ , o,oo o Amount of private~gency\other funds $22L_4_50 (a) Amount of CDBG funds $350,000 (b) Total Project Funding $571,450 (c) (a + b) Number of persons assisted 53~8 (d) (see question 18) Total cost per person ~ (e) (c + d) Total CDBG Cost Per Person ~ (f) (b + d) ............................... _.. FY05 Non-Housing Application ] 0 ] ppdcdbg/cdbgnonhousingapplication lincoln 12. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Volunteers would serve as tutors for after school student programs and as adult ESL tutors. It is anticipated the volunteers would each work 2 hours per week in Family Resource Center programs. The figures below are based on weekly hours. Please note that Wood School has an additional cadre of 41 volunteers currently working with Wood students during the school day. These volunteers are not reflected in the table below. Unskilled labor hours x $10 per hour = $ Skilled labor { .... ~..u_.tors ...... ) 40 per week hours x $25 per hour = $1,000 per week Skilled labor (. ) hours x $~ per hour = Skilled labor (. ) hours x $~ per hour = $ Skilled labor ( ) hours x $ per hour = $ i ii1~1 ................... _ ...... ............... ._._ Total $i,000 per week 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). · ICCSD Drop Out Prevention Funds: Committed-- $32,000 · ICCSD Homeless Funds Committed-- $4,500 · Neighborhood Centers of Johnson County Committed-- $29,950 · Neighborhood Centers of Johnson County Anticipated -- $130,000 14. Does the proposed project pay property taxes? Yes ~ No X If yes, what is the estimated value of taxes generated from this project? $ If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes? Yes ~ No X. if "yes", what is the percent of full taxes paid? % and amount paid $ Section 3- Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes X No._.__._ Please explain. The current partnership exists with the Neighborhood Centers of Johnson County. ICCSD will continue to support the expanded partnership and is committed to maintaining the new facilities. ICCSD will also be open to additional partnerships to address needs and issues as they arise. 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or applica- tion(s) for other funding), Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description. of Activity;. July 1,2004 Beginning of City Fiscal Year and Project Start Date By February 1,2004 Facility design initiated By April 1,2004 Facility design complete By July 1,2004 Project bids released By August 1,2004 Project construction commences By May 1, 2005 Project construction complete/space occupied .. FY05 Non-Housing Application ] 0~ ppdcdbg/cdbgnonhousing.pplicatio, lincoln --- iii i ! Ill ,, ..... · ... ............ ___1, ...... IIIII · , i. _ i Section 4 -Impact\Benefit to the Community 17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the community that Includes jobs and services for Iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. Neighborhood Centers of Johnson County are currently limited because of facility limitations. Construction of new facilities and the use of expanded Wood School facilities will greatly increase the number of programs available to students, their families, and community residents. ESL instruction will increase individual literacy skills. Creation of this facility also meets the iCCSD goal of collaborating with community agencies to remove barriers to learning. The number of programs and services available to students after school will increase. This provides parents of Iow-income students the added confidence that their children are well cared for after school. The neighborhood center concept will also provide area residents a bridge to existing community resources such as housing, shelter, health services and education. 18. List goal(s) of this project. In addition, please indicate the population t__o_.._._be served by the proposed project according to the Income categories shown in the Applicant Guide. (Please Note* If this application is funded, the information i_n__this .ta.b.l_e will be used as income targeting for the CDBG Agreement). Wood School has 198 additional students not on the free and reduced lunch who will be impacted by this grant who fall in categories c, d and e. Data is not available to place those students in those respective categories. Those 198 students are included in the total figure of 538. Number between 0 - 30% median income 310 persons (a)includes 16 preschool children, 135 adults and 159 K-6 children - _ .... Number between 31 - 50% median income 30 persons (b)includes 20 K-6 children and 10 adults Number between 51 - 80% median income persons (c) ,,,,, Number between 80 - 100% median income persons (d) x? 19~ children ........................................ Number over 100% median income ............ pers°ns"~e)''x BIBIIIII I II I Ilmll IIIIII II I ........ Total 538 persons (f) .. Percent LMI 63% (a + b'~-'C) + f) 19. As accurately as possible please describe how outcome data Indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employment). The key element of the project will be the ~ccessibility of community resources and activities for iow- income students and families. Program success will be measured by the following' ·Attendance at Neighborhood Center activities Surveys and feedback from participants · The quantity of programs offered at the Neighborhood Center and ICCSD facilities Kindergarten preparedness of pre-school students as measured by the Teacher Perception Survey FY05 Non-Housing Application ] 03 ppdcdbg/cdbgnonhousingapplication lincoln i i ........................ .......... ~11 i ii _ __ i iiii . ..~LI I 20. Please discuss how these outcome data will be met by the proposed project. The facility constructed with grant funds will become a permanent neighborhood center and its location within the school will guarantee contact with all Wood School families. All activities offered at the center wilt be free of charge or at reduced cost. Current successful Neighborhood Center programs will be moved to the Wood School site, allowing expanded participation and increased programming. 21, On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. Section 5 - Capacity History Of The Applicant 22, Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July I to June 30) ....... Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12/31/03) ................... .... FY02 (July 2001 - June 2002) FY03 (July 2002- June 2003) FY04 (July 2003 - June 2004) $4,400 $3,300 ................ 23. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes X No ~. If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case. 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. The Iowa City Community School District has successfully managed numerous school-based community services that support youth and families. Iowa City Community School District has a long demonstrated history of effectively managing federal, state and local grant projects. The district practices sound fiscal management and has all of the necessary financial and administrative resources to effectively manage the proposed program. Due January 23, 2004 by 12:00 noon - No Exceptions CITY OF I0 WA CITY Planning and Community Development 410 East Washington Street (319) 356-5230 stephen-long @ iowa-city.org tracy-hightshoe @ iowa-city.org steven-nasby@ iowa-city.org ., . ..... iiiii ii ........................... FY05 Non-Housing Application ] 04 ppdcdhg/cdbgnonhousing~pplici~tion Ii.coin 105 IOWA CITY COMMUNITY .... .., .......... SCHOOL DISTRICT .............. Lane Plugge, Ph.D. 509 S. Dubuque Street Superintendent Iowa City, IA 52240 (319) 688-1232 (319) 339-6890 FAX January 22, 2004 FY05 Non-Housing Funding Request Budget Addendum Wood Multipurpose Room Budget In February, 2003 school district voters approved a $39 million bond referendum for school improvements. The referendum included improvements at Grant Wood Elementary, with an original estimated budget of $660~000. The improvements included creation of a multipurpose room and remodeling of classrooms and rest-rooms. Attached to this document please find copies of documents stating the scope of the Wood project: · Document I' "Questions and Answers about the February 11~ 2003 Bond Referendum", listing the multipurpose room/restroom project at Wood. · Document 2' "Power Point Presentation Slide'~ listing the multipurpose room/restroom project at Wood. Planning for the Wood School improvements is underway and the current budget estimates are at $700,000. The project scope remains consistent with the bond referendum proposal. The multipurpose room will serve as a lunchroom and include kitchen and storage areas. The scope of the bond issue did not include construction of Family Resource Center space. The new multipurpose room and existing gymnasium will be available for Family Resource Center Program use when not utilized for Wood School programming. Attached to this document please find a design drawing of the Wood School project by ICCSD's architect showing the district funded multipurpose room and the proposed Family Resource Center. 106 What will be constructed to take care of the district's needs? New Buildings Elementary School Additions A new 600-student junior high . · Multipurpose room additions at Coralville Central, Lucas and Wood school (grades 7 & 8) Elementary Schools A new 465-student elemen- tary school (grades K- 6) A new building for expansion ,of the Senior High Alternative Center, with a capacity of 250 students One possible plan for new construction of the elementary and junior high schools. City High · A 15-classroom addition and expansion of the media cen- ter at City High SchoOl ° Improved accessibility at City High School · Addition of a multipurpose room and two ~ classrooms at Kirkwood Elementary West High --- · A 13-classroom addition ~ and expansion of the ,,p media center at West · Kindergarten classroom, media center, ¢ High School music room and storage additions at ¥ Horn Elementary School EXISTING SCHOOL PROPOSED FAMILY RESOURCE CENTER (CBDG FUNDED) CONCEPTUAL .... _.S_..,ITE PLAN NOT" TO-SCALE ..... ...................... AN~iiiiW0 .......... GR OD ELEMENTARy SCHOOL PROJECT NO. iOWA CITY COMMUNITY SCHOOL DISTRICT SHIV]~ 'HA'I'I'EHY ,ow^ c,~, ~^ '°~° ...... ..._ - .............. DATE 1/23/04 SCALE NOT TO SCALE SHEET NO. Ced~ Papld~ IA, ~ ~, IA, Des M~~ IA -~;;~-~ MAE FIELD BOOK Moltn~ IL, Blotal~ingto~ IL, Chlcago~ IL ,JD REVISION http://www.shive-hat, tery. corn 108 lementary P roi ects · Lucas and Coralville Central - multipurpose room Grant Wood - multipurpose roorn - restrooms NEIGHBORHOODN . C CENTERS of Johnso~ County $1~t'~henin9 F Building Neighbo~hood~ P.O. Box 2491 Iowa Ci[y, IA ._52244 January 22, 2004 319,358.0438 f a x~ 3 5 8.0 4 8 4 Lane -- e,e,Plua°e,~ r. -- - -- -Runerintendent email' ncjc®ncjc.org w w w. n c j c. o r g Iowa Cityr, ;,,,,_,ommun,~j School 503 S. Dubuque Street Iowa City, Iowa 52240 Neighborhood CentersDear Lane' Board Member~ '.Neighborhood Centers of Johnson County is excited to partner with the Iowa City Executive Committee Community School District to expand programs for children and their families in the Stephen rrefz Grant Wood Elementary attendance area. Roger Reilly Fred Mims Currently, we Offer skills-based programming to children and their families at Grant Wood. And while those efforts.are successful, space constraints, at the school and' at Directors our Broadway site limit the nUmber of children that can participate each Week and the 13eOrelddin ^breed scope of available services. This proposal cOuld provide positive change for many 'Dawn Barker Anderson more Wood students. Sue DuleP, Bryce Freeman In support of the project, NeighbOrhood Centers will collaborate in a number.of ways. Emily Hughes First, we will provide staff to facilitate'programs in the new space that will include: tcann Franklin ESL and GED classes, parent education and support programs, a mobile health clinic and after school literacy activities. The match .cost for those, programs is $28,300. Mary McCue _. Kris Petersen In addition, the space will allow us to open a new preschoOl program for 16 john Roffman neighborhood 3-5 year olds. In our community, .more and more children are entering Robin Sueppel , the kindergarten, classroom without, the necessary skills'to be successful learners. In Harry Wolf the last few years, kindergarten teachers Working in our target neighborhood schoOls have noted students without the most .basic sOcial and aCademic skills entering their Executive Director classrOoms. A Preschool program is critical for those young learners to achieve Brian taring SUCCESS in school. The match cost for the preschool i's $130,000. It is exciting to eXpand opportunities to students at Wood Elementary School. We  look forward to working with, the Iowa City ,Community .School District to assist the students at Wood in realizing their full academic potential. . . . Executive Director United N¢igh~rhoo~l Careers of America 110 · City of Iowa City FYO$ Funding Request for Non-Housing Pr .ts [ 1. Name of Project: Child Care Center Accessibility ~ 2.. a. Total Amount of CDBG Funds Requested: $95,000 3. Name and address of applicant/organization: United Action for Youth~ 410 Io 4. Contact Person: Jim Swaim Phone Number: 319-338-7518 Fax Number: 3'19-337-7999 Email Address: jswaim@inav.net 5. Location of proposed project: 410 Iowa Ave, lowa City 6. Check CITY STEPS Objective (check only one): Homeless Needs .... XX' ...... Public Facility Needs Public Service Needs .. Economic Development Needs 7. Brief summary of the proposed project (please limit response to a paragraph). When UAY opens its new Youth Center it will move the Teen Parent Program and Family Counseling offices that are currently at 422 Iowa Avenue into the present Youth Center location at 410 iowa Avenue, This proposal is to help UAY redesign the entrance to the property at 410 Iowa to be fully accessible and redesign space to accommodate the needs of the Teen Parents, infants and families. Included in the redesign will be efforts to modify the recording studio to be an accessible child-care area; convert the equipment booth to a fully accessible health office; and add an accessible children's bathroom. In this redesign, an additional office for the Teen Parent staff will be added where the current entrance has been. The overall project also includes repairs to the front of the building, improved winterization of the windows and an effort to highlight the fact that the house at 410 Iowa is identical to the birth home of Dr. Martin Luther King Jr. located in Atlanta. , Section I - Need/Priority 8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one most applicable p.d_..oritv need and priority need level, as shown on pages 91-92 and 98-99 in CITY STEPS), Te .e...n..Parent & Child Car..e. lCenter ..... Hi_~h Priority Need -Priority Need Level (High, Medium or-i~O'~- FY05 Non-Housing Application ] ] ] .... iiiiii i ILl mllll I ...... II II I .1_. _I ..... III IIII I .... This project addresses several of public facility needs outlined in City Steps and the Community Development 'Plan. Child-care centers continue to be a high priority in the plan, as are youth centers. Youth services, child-care services, and health services are stated as high needs and accessibility needs continue to be high. While not a high need, this project also relates to historic preservation and highlighting a little known element of the comparable history of the house at 410 Iowa Avenue and the birth home of Dr. King. It will also contribute to improved energy efficiency with additional weatherization and window replacement. The teen parent and counseling programs are also direct providers of substance abuse services and employment training for both teen parents and youth in general. 9. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. UAY has provided a comprehensive youth development and counseling program to youth and families in iowa City and Johnson County since 1970. Last year UAY served over 2,400 youth and 400 parents in its programs. Of 536 youth served in the counseling program, 322 were from iow income households; of 198 parents in counseling, 100 were from iow income households. Since 1990 UAY has also provided a comprehensive program to assist pregnant and parenting teens. Last year, 106 of the 117 teen parents receiving counseling and support were from low income households, as were 81 of the 88 infants and children in the program. Both counseling and teen parent programs have been housed in the UAY house at 422 Iowa, which has about 1,800 square feet of usable program space. The current-child-care area is not accessible, housed on the second floor of the older home. We currently would need to accommodate child-care needs in the downstairs parlor if a teen parent needing a wheel chair required service. The limited facility also has no children's bathroom and cannot be licensed except for limited use for respite child-care for the teen parents. The re-design of the entrance and facility at 410 Iowa offers UAY an opportunity to improve the child-care space, group counseling rooms, and health office, as well as improve the accessibility of the overall counseling and teen parent programs. The purchase and completion of additional space for the Youth Center at 355 Iowa Avenue (with support from CDBG) allows UAY to convert current Youth Center space for these purposes. The Teen Parent program continues to have increasing demands, with 30% more teens seeking service compared to three years ago. The counseling program has also seen an increase of over 30% over the last two yearn. With the increase in teen parents over the years we have difficulty scheduling our groups without creating space conflicts for our other counseling needs. The redesign would also allow the child care center to become licensed, expanding the opportunities for the teen parents in the program. The primary feature of the redesign is to remove the "mud porch" and replace it with an entrance to the facility that includes an automated door and direct access into the main floor and reception area of the building. A children's bathroom and child-care office will be added where the current entrance to the building is. Section 2- Leveraging Resources 10. is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (circle applicable fine). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) ......... .................... Economic Development- Non-profit (1% amortized loan) Public Facilities Project- Non-profit (conditional occupancy loan).. $95,000~... ..... ~-'0 "' ........... Public Service Project (grant) .... ................. ........... .~_~_1111! " . ......- ...... i i .....ii i! .._ i lB ii i FY05 Non-Housing Application UAY · United Action for Youth ,'"'4--10 iowa-'~venUe. P.O. $ox-'"~'92'i i'0wa 'City, IA '-~5224~'"i,' 319-338_75 .1~''' .. March 8, '2004 To' CDBG, Committee on Community Needs' From: Jim Swaim, Executive Director, United Action for Youth Regarding' Modified design and costs of UAY project at 410 Iowa Avenue United Action for Youth (UAY) has utilized Bergland and Cram Architects of Mason City for the design and modifications of its property at 4 t 0 Iowa Avenue, as well as its new Youth Center facility in Tower Place at 3 55 Iowa Avenue. The original estimates and initial plans for modifications of 410 Iowa Avenue used in the CDBO application were based on discussions with Randy Cram, Bergland & Cram Architect, during an Iowa City site.visit by him in October, 2002. in response to the committee we have consulted with a local contractor to review the estimates and design, meeting with John Roffraan on February 25th, 2004. Roffman Constmetion was the contractor who built the original addition at 410 Iowa Avenue for UAY. Mr. Ro~an provided estimates for each of the aspects of the initial design, as well as suggestions to reduce costs. I consulted with the architect, -Mr. Cram on February 28th, 2004 and met with him on March 6th and 7th to modify the design to reduce costs and further estimate costs for each aspect of the project. Mr. Cram has donated all of his time and all of the drawings to UAY for both 410 Iowa Avenue and the Youth Center in Tower Place. The essentials of this revision are to leave the current "mud porch" office space as is and locate the accessible entrance by extending a vestibule where the current east side main entrance to the building is located, with a small reception office as part of the vestibule. The children's bathroom is moved to the west side of the building to save costs in connecting to the plumbing and existing sewer. The estimate for this modified design is $46,000, including materials and construction costs; and $15,000 for weatherization, derails broken down below. Estimates for repainting the exterior have .ranged from $13,000 to $25,000, based on consultations with contractors in 2000 and again in June of 2003. We would like to consult with Steve Vanderwoude, a local painter noted for historic preservation, but have not yet been able to do so. 113 As a result of these design modifications, UAY is able to reduce the total 'cost of the project to approximately $86,000. UAY therefor requests $60,000 in CDBG funds with the balance of the costs coming from private donations, foundations, and other grants. REMODEL 410 ESTIMATES PER CONSULTATION with Randy Cram, Bergland and Cram Architects, March 6 & 7, 2004,. John Roffman, Roffrnan Construction, February 25, 2004. Weatherizat_i..0g_. $15,000 ( All estimates assume a slightly higher cost in order to include Bacon-Davis wages ~ 5%-10%): Replace existing (old addition only) combination storm windows (10 + gallery windows) Refurbish 2 attic windows and frames Repair sofitt and cedar siding (fiber/cement look alike, pending Historic 'Preservation approval) Handicap Accessib!e__Au_t_._.0_.~_a__ti_'c Door system and E__n... _mmr. _ay $5,000 Automatic door hardware & wiring, large button automated operators Commercial grade metal/glass door, per approved design by Historic Preservation, ADA compliant En _m~___ay Vestibule and Recevtion Office $ 25,000 _ Roof extension, one + exterior wall, interior wall & doorway, exterior window, one electric baseboard heating, office wall, reception window, window removal, Ohinko tree stump and root removal. Reception office meets HIPAA requirements for privacy/data entry. Childrens Bathroom $5,000 Sink, child's toilet, changing table, remove window, interior wall, and doorway H e_ _al__th__ _ O_f__fi~_e_.._ $2,000 Additional ceiling lighting, health office sink and cabinet C___hildeare Room Storage Cabinets $1,000 _ ~tchen_e_..tte $2,000 Sink & work counter Contingency $6,000 Because of the nature of the house and historic preservation, a 15% contingency is suggested by the architect. 114 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any organization that expects to receive over $300,000 from all federal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. Budget Breakdown Expense Category i~ Type Status (e.g. sa/aries, i . . .............. acquisition, rehab) ' List Source of If possible, please CDBG In- prioritize the budget__ Funds Other Funds Other Funds Kind Cash Antic. Comm. ~ Please place an "X"in box that applies: $20,000 $5,000 Private, Pilot x x x x Club, Optimists, Diamond Vogel donation Reconstruction $60,000 $35,000 Donated labor, x x x x pdvate  donations, .... Service Clubs ..... Winterization and $15, O0 $3,000 Private, x x window replacement, Foundation, rehab exterior.. .... ~,__. other grants Architect $2, Donation x x ..... , ......... * UAYisalready $ $ %[.~_"~) I.-.-.~ ~' ., Au..d. ited And will include this $ $ Project in its audit. $ $ %~. ............... Total $95,000 $45,000 1 Amount of private~agency\other funds $ 45,000 ........ (a) Amount of CDBG funds $__9__5,00,,0 .......... (b) Project Total Funding $ ~30 000 (c) (a + b) ' FY05 Non-Housing Application Number of persons assisted 70~~_.7 0,O00/ten yr (d) (see question ~ 8) Total cost per person _.$186 $~_.8.60 ....... (e) (c + d) Total CDBG Cost Per Pemon $_ 13___6 $13.60 .... (f) (b + d) .. 12. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Child care (donated per year 500 hours x $10 per hour = $50,000 * (not included in .... , ............. rooostgnj Skilled labor (architect) ~20 .. hours x $100 per hour = $2,000 ....... .... hours x $ per hour = $ .... Skilled labor (reconstruction) ~200 ...... hours x-$vary per hour = $25,000 hours x $ ....... per hour = $ ..... iiiii iiii i llll ii i ............ .... .... IIIII II ..... III Total $27,000 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). UAY's board is in the second year of fundraising efforts to raise the needed funds for the overall UAY capital campaign Building Bright Futures. Out of the current pledges and donations the Pilot Club has made an award and the Optimists, pending additional match from other clubs. The initial Pilot Club was awarded in December of 03 and a matching grant sought from their national organization may be awarded later this spring. Their funds are specifically for the accessible children's bathroom. UAY will apply for a Diamond Vogel grant for paint. UAY has begun exploration of various historic preservation opportunities including research related to the Dr. King national site. UAY has also secured help for the Youth Center construction form Knutson Construction and McComis Lacina and expects to get assistance from other carpenters and trade professionals. Bergland and Cram has donated the architect's plans for both the Youth Center and this redesign. The UAY board will determine in August 2004 what private funds raised to devote to this if it is approved by the City Council. Approximately $160,000 in pledges have been secured for the overall capital campaign at this time. (includes $90,000 already paid) 14, Does the proposed project pay property taxes? Yes. No ~ If property taxes are not paid, does the proposed project pay a Payment in Lieu of Taxes? Yes_.._ No X If"yes", what is the percent of full taxes paid? ........... % and amount paid $ Section 3- Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes_.X.. No Please explain. UAY has operated for thirty-three years, located for the past 16 years at its current location. It is anticipated that UAY will continue for another 30 years, operating counseling and youth development programs in a Youth Center environment. mil iii ........ I~JII II ii iii iii ..... iLL --,111 ..................... FY05 Non,Housing Application 1 ] 6 ....... · Il ...... ...~.1 .l__~ i_1.11! ...... .... I · · I_1 I ..... III 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description of Activity · Feb. 1, 2004 Matching Pilot club proposal Mar-May Youth Center capital campaign continues $50,000 pledged April- September Youth Center facility completed July 1, 2004 Beginning of City Fiscal Year and Project Start Date October-December Move Youth Center operation November Complete redesign and request bids January-April 2005 Reconstruct entrance May 2005 Window replacement, exterior repainted June 2005 Move Teen parent program/counseling services Section 4- Impact\Benefit to the Community 17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for Iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. UAY continues to serve large numbers of Iow moderate income households in Iowa City, which is a basis for its on-going CDBG support for services at the Youth Center. The new Youth Center provides a gmat environment in which both counseling and youth development programs are combined and the redesign of the existing Youth Center will provide an enhanced environment for the Teen Parent Program and other counseling services at UAY. This project will allow UAY to further enhance this as a welcoming and accessible environment with expanded child care and health programs, consistent with the objectives outlined in CITY STEPS, (pp 98-100) UAY works with several other service providers on collaborative projects, notably Mercy Hospital provides the services of a pediatric nurse practitioner to the Teen Parent Program. UAY and Four Oaks also collaborate to serve teen parents with a federal Transitional Living Program grant as well as for the Family Development and Self Sufficiency program. UAY collaborates with MECCA on comprehensive substance abuse prevention and the Strengthening Families; Neighborhood Centers on the AmeriCorps Youth Development project; the partners in the Johnson County Youth Development program; and several others including the Iowa City and Solon schools. One of the objectives in these projects is to improve collaboration on a daily basis among youth serving providers. The enhanced space of the new Youth Center, and redesign of the existing space, will offer greater opportunities for partner agencies to utilize this environment on collaborative projects. 18. List goal(s) of this project, in addition, please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note: if this ....................... iii i~11 iiii i i i i iiiiii ii i i ... FY05 Non-Housing Application i i i i i i i i iii i ....... j. llll i ................... ......................... _- ~,_.- · application is funded, the information in this table will be used as income targeting for the CDBG Agreement). The goals of the teen parent program are to improve the parenting skills of teen parents, reduce second pregnancies for teen parents, reduce Iow birth weights of teen parents, increase graduation of teen parents, reduce welfare dependence of teen parents, and improve the childhood development of the children of teen parents. 90% of the teen parents served in the most recent fiscal year were from Iow income households. The following data relates to both teen parents and youth and parents served in the counseling program. Circle Persons or Households Number between 0 - 30% median income __480 ........... persons or households (a) Number between 31 - 50% median income __~t00~ persons or households (b) Number between 51 - 80% median income 9__0 'persons or households (c) Number between 80 - 100% median income .................. 20___ persons or households (d) Number over 100% median income ._/0 persons or households (e) II IIII I II I I I ~111 ii ............ Total ._7_00 persons or househ°'id'~ (f) PercentLMI 95% (a + b + c) + O 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employment). The following data relates to the teen parents in last year's program, and is consistent with data tracked for the program for the past five years: · 90% graduated before completing the program · over 70% were off welfare before completing the program · there were no Iow birth weights for any of the teen moms who were enrolled during prenatal stages of their pregnancy · the second pregnancy rate was 6% compared to the national average of 22% · only 4% of the children had developmental delays as measured using the Denver II assessment UAY seeks several outcomes related to its youth development programs: reduced substance abuse among area teens; improved self-esteem and skills among participants; demonstrated leadership among youth volunteers; reduced truancy and discipline complaints among youth in school; reduced re-offense rates among youth involved in the juvenile courts; and reduced incidences of violence in the community among youth or committed by youth participants. UAY's program for Runaway and Homeless Youth seeks to keep youth safe, off the streets and to return home or to a safe living environment. The numbers of runaways seen by law enforcement have dropped over the 3 years of UAY's Street Outreach project, and a study of UAY's intervention by the National Institute for Mental Health and another at Washington University, indicate that UAY is successful in meeting its goals to assist runaway, homeless, and street youth. UAY's program for preventing teen pregnancy has been evaluated as working and reducing teen pregnancy. UAY's family counseling program relies on a performance/outcome achievement as part of its redesigned contract with the Department of Human Services. iiiiiii1~11 iiilllllllll i1....i ..... uii £1~ i i i ... FY05 Non-Housing Application ] ] 8 i.ii i .... I ii ii .... I iii ~1111 .......... · - ..... i _ III iii iii .... iii ..... 20, Please discuss how these outcome data will be met by the proposed project. UAY relies on several methods to measure its program objectives and service outcomes. The tracking system used for the Teen Parent program was designed when UAY was a model demonstration site for a national grant from the Office of Adolescent Pregnancy, It includes tracking birth and development rates, welfare and graduation rates, and skill development among the teen parents. This data has been tracked for over ten years and is incorporated into local and state grant reports, as well as a number of state initiated evaluations of the program. UAY also evaluates other programs that are part of the agency services. The iowa Youth Survey is one community instrument available to track youth behavior as it relates to substance abuse and violence. We also work with juvenile court to identify offense rates for youth and have conducted analysis of whether participants in the ropes course challenge by choice program re- offend. The Youth Development program also maintains a data base of youth participating in UAY's portion of the program and the intensity of the service they receive. We track truancy data and school discipline complaints at junior highs to measure our effectiveness in promoting youth development and have noted declines in both truancy and discipline complaints as a result of our program. UAY is a site for research by the National Institute for Mental Health (NIMH) studying the causes of runaway behavior and youth homelessness which also looks at the effectiveness of the UAY Street Outreach program in meeting the mental health needs of clients. We are working with MECCA and ISU Extension in measuring outcomes and evaluating the success of the Strengthening Families program and tracking several youth development objectives for the AmeriCorps project. We are also participants in a drug abuse prevention evaluation related to the State Incentive Grant from the Iowa Department of Public Health 21, On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. Section 5- Capacity\History Of The Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Amount Expended Recv'd Budgeted Amount (as of 12/31/03) FY02 (July 2001 - June 2002) $12,975 $'12,975 FY03 (July 2002 - June 2003) $248,475 $248,475 ..... FY04 (July 2003- June 2004) $27,316 $13,254.24 . 23. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes X No . . If"No" or the matter is currently in litigation please give the name of the case and explain 'the basis of the case. 24. Piease provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. UAY has prior experience in completing building projects to assist the development of the Youth Center. The facility at 410 Iowa Avenue was purchased from the State Historical Society of Iowa in June of 1987, renovated from August of 1987 until April of 1988, winning a CDBG award for adaptive use of an existing building. The basement was improved in 1989 to house the teenline and volunteer offices. The adjacent property was purchased in 1992, renovated for ....... ~11111 i i i 11,11.1,, .l. 1! .... i111 FY05 Non-Housing Application ] ] ~) use by the teen parent program, which included adapting the kitchen to a health office, and creating a respite child care area in one of the former apartments. UAY raised $40,000 for that purchase to match CDBG funds, plus grant funds for renovation. In 2002 CDBG awarded $225,000 to UAY to help purchase the site of the new Youth Center at 355 Iowa Avenue. The UAY board has raised $160,000 of private funds in the first phase of its capital campaign. UAY's record of service delivery has been exemplary for 33 years, in 1991 the Teen Parent Program was chosen for a national model demonstration grant. In the past decade we have received national recognition for our program for runaways (Georgetown National Center), for abuse victims (Johns Hopkins Institute for Public Policy), NIMH, the Office of Adolescent Pregnancy, the Office of Juvenile Justice (Gould Wysinger award for community programs) to name a few. We have also been recognized for our use of the arts in programs for youth by the Center for Substance Abuse Prevention (CSAP Art Works National program model) and the National Endowment for the Arts and President's Committee on the Arts ( one of fifty finalists in the Coming Up Taller awards for three years in a row). Our program is recognized in the community as a consistent provider of excellent counseling and youth development programs. A current youth board member was selected as a presenter at the National Youth Summit held last November and has been chosen as the keynote speaker at the upcoming National Symposium for Youth. These types of recognition help UAYwith a number of foundations and contributors that have expressed an interest in supporting our efforts. Additional Attachments: Map; Comparative pictures of Dr. King Birth Home & UAY facility at 410 Iowa Avenue; pictures of current entrances to 410 Iowa Avenue; draft design of modified entry and conversion of child care center at 410 Iowa Avel FY 2001 outcome summary of UAY Teen Parent Program Due January 23, 2004 by 12:00 noon- No Exceptions . CITY OF i0 WA CITY Planning and Community Development 410 East.Washington Street (319) 356-5230 stephen-long@iowa-city, org steven-nasby@iowa-city, org tra c y-h ig h ts h oe@ io wa-city, org ... £ ii iiiiiiiii i iiiii .1~ 111 ......... .... FY05 Non-Housing Application 120 i 121 tt~¥ t,o~,~,~ ot 122 123 United Action for Youth's Teen Parent Program Pro COmponents ed Outcomes .Actual Outcomes 1. Reduction in Iow birth weight babies. 1. 90% of Program 2. EarlY identification and prevention of participants delivered .- developmefftai delays., normal, birth weight HO1VI~ 3. Decrease in the number of emergency babies. HEALTH room visits. 2. t 00%. of the children in 4. Up-to-date immunizations, the program were current. · 5. Increase awareness of age appropriate with their immunizati~)ns. expectations. · . 6. Well-nourished children. 1. Reduction in the subsequent, birth rate 1~. 94% of TPP participants among' teenage' parems, report, having "a better iN-HO}M-F, 2; Increase. parental knowlbdge of child 'understanding what skills development. I'need to' be a good FAMILY .3.Treatment of parent's childhood " parent,,` . SUPPORT and traumas. '2. Research indicates that COLrNSEL G 4. Achieve a healthy balance between 75% of teen mothers adolescence and parenthood, are victims Of childhood _ sexual abuse. 1. Children receiving respite care will be 1. 38 children received less likely to be victims of child abuse: " ~' 173'1 hours of ENHA!sr, ,.CED 2. -Chil&en p .articipating in respite care individualized. RESPITE ~. will' have fewer de-cel0pmental delays developmentally '- than children not in'respite, stimulating play. CHILDCARE. 3. Opportunities for teen parents to be .. _ adolescents. ' I..Parents will report less~ social .1. 93% of'UAY t--'~een 15-arents - isolation. · i ~d.id not have a subsequent PARENT 2. _Parents will develoP peer networks-., birth. Compared to,82%-. 3- Reduction in child abuse, statewide and 78% SUPPORT 4. IncreaSe knowledge on child nationally. , -[ GROUPS development, parenting-and self- 2.-79% report having a 'strong[ awareness, network of friends to rely . 5. Reduction in Subsequent pregnancies, on for social and emotional] · . support" 1. Program p~pams will be enrolled 1, The TPP made 185 " in school, and or employment, referrals to commu~ty ADVOCACY' . 2. Program participants will .be referred resources last year. ~ , to community services i.e. primary 2. 86% of program care physician, WlC, DHS, Crisis participants were · . Center, Housing, MECCA._ enrolled or graduated 3. Families Will be self-sufficient upon from school. graduation from the program. 3. 68% of TPP parfi~:ipants ' were self-sufficient when .. graduating from the .... pro.am._ .............................. 125 rogram sta.tisticS-~ar'e for-fis_%_i'~ar 2001 ' City of Iowa City FY05 Funding Request for Non-Housing Projects 1. Name of Project: Old Brick Accessibility Project 2. a. Total Amount of CDBG Funds Requested: $40,400.00 b. Loan: $40, 400. O0 3. Name and address of applicant/organization: ~I/~N 2 3 2004 if a new applicant, have you met with City staff?. 4. Contact Person: David Wellendorf Phone Number. 351-2626 Fax Number: Email Address: lifebridge8@juno.com 5. Location of proposed project: 26 East Market Street, Iowa City 6. Check CITY STEPS Objective (check only one): Homeless Needs ..... _X._._ Public Facility Needs Public Service Needs Economic Development Needs 7~ Brief summary of the proposed project (please limit response to a paragraph). Section I - Need/Priority 8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify -~e_0ne most aeel, ica.,,b,t,e, ~or#v n.~ and priority need level, as shown on pages 9f-92 and 98-99 in CITY STEPS). Access to Auditorium will allow the whole community to use Old Brick as intended Accessibility .... _ ....... High... Priority Need PrioritY. Need Level (High, Medium or"L0w)-~-~ 9. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS'. See Section 4 Please Section 2- Leveraging Resources 10. Is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (circle applicable line). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. *Declining Balance Loan************ Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) .............................. Economic Development- Non-profit (1% amortized loan) .. Public Facilities 'Project- Non-profit (conditional occupancy loan) ............................... Public Service Project (grant) ...................... FY05 Non-Housing Application 126 ............. iiiiiii i i i ii i i i i i i .... i_ _ i ii 5. Provide a brief description of the proposed project (please limit response to space be/ow) Old Brick requests grant funds to help purchase and install a new wheel chair/carrier lift at the parking lot entrance going up the stairs into the auditorium and accessibility renovation of upstairs rest rooms. This project is part of a larger on going effort to renovate the entire building to serve all members of the community better, particularly Iow-income and persons with disabilities. Current condition of auditorium accessibility is non functional. Section 1 - Need/Priority 6. Tell us why this project is needed (include information from market studies or other supporting documentation that identifies the need for this type of housing for Iowa City's need) and how it will fill a gap in the City's housing market. A major part of Old Brick's Is to provide a gathering place for civic, educational, cultural, and social events in the community. During the past year alone, the auditorium has been used by 78 groups for events such as concerts, non-profit organizational meetings, community awareness programs, social service fund raisers, plays, ethnic festivals, weddings, musicians to present their talent, and exhibit hall for various community art shows. The Agape Cafe, a weekly free breakfast program for the homeless, hungry and at risk population is operated out of Old Brick; every week, 70- 90 guests of that description are seated a tables, order food from menus, have their orders taken, and are served by volunteers form the community, now in its tenth year. Old Brick's proximity to the University has provided opportunities for classes and graduations to be held in the building, as well as student groups conducting non alcoholic dances as a safe alternative to the party night life. Old Brick now offers Mondays and Thursdays to social services or non-profit groups a place to meet free of charge. Also Old brick provides office space to non-profit/human service 'agencies at a below market rate to help these non profit Organizations afford office space downtown Iowa City and stretch their budget dollar. 7. Describe how the proposed project addresses the priorities, strategies and goals cited in the CiTY STEPS Plan, the Maxfield Housing Market Analysis and/or "Assessing Iowa's Housing Needs" (August 2000) by Professor Heather McDonald. (Please specify the one most applicable priority need and priodty need level, as shown on pages 91-97 in CITY STEPS) Accessibility ........... High ..... Priority Need " Pdodty Need Level (High, MediUm or Low) FY05 Housing Application ] 27 ppdcd~Sing application with blanka .d Brick 1856 26 East Market Street Iowa City, Iowa 52245 18 March 18, 2004 SUBJECT: Change of requested amount CDBG Grant, Non-Home Old Brick Accessibility. CHANGE: From $40,000.00 to $35,578.00 UN/SEX Bathroom Accessible Restroom $11,800.00 Stairs R~inforee and mov~ ~teps $1,790.00 Carrier Platform Lift $ 20,915.00 Bathroom Floor $575.00 Paint '(Epoxy) $189.00 Stair Runner $489.00 TOTAL $35,578.00 Apex, Bresse Plumbing, and Nu-Trend gifted a portion as well as allowed For Old Brick Volunteer~ to do some of the labor. Hope house will install tlie new floor on a volunteer job. Thank you for your consideration, David Wellendorf Manager, Old Brick 128 Il ,ll,llll I II I I I II 11. List the amount of CDBG funds requested for vadous categories appropriate to your project. Use general categories such as salaries, offi~ exp~nse and other administrative exponses .[or operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative eost~, etc. ~r construction/rahab projeet~. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other items listt~l under Budget Considerations in the Subr~ipient Guide, if other funds am used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipatod or committal. Document Costs Whenever Po~slble PL~E NOTE: The Housing and Communit~ ~velo~nent Commi~sion may r~:lu~t a co~,/o~ your ov®mll afl, ncy budge. ' .X_ ...................... Budget Breakdown ~ns, Category Type Status ~e'~, sa~,~s, - ................... acquis~, rohab) List Soume of If possible,~lease CDBG in- prioritize the bridget Funds Other Funds Other Funds ...... Kind Cash ,Antic.~ Comm.  Please place an ?K"in box that applies: ...................... Wheel Chair Lift '" ',~0, 400. O0 $7,500.00 Gifts, Vol Laybor X X X ......... ~~r r~o*~ ............... ~~~,o~,ooo. oo ~ ~/o~ x x I~ed~,{~ ................................................ Carpet for Auditorium $~ $!0,00. O0 Old Brick X X ................. W/ndows West wing $ ~ ,. .~. 22,000. O0 Old Brick, Fund X X X '%/o~ $ .,"'-.~~0o0.oo .... co~~.~,~u~ x x x _ ...................... , ,,~ .............................. ..~'~ ............ ~ .............. " .... ........... ................................ ~ ~~'- ~-- ~ ............. _._- ..... _-=.: .-, v. ....... : ."' · · Amount of pfivate~agency~ther funds $ ............................ (a) Amount of CDBG funds $ ........................... ... Total Project Funding $. ..................................... (c) (a + b) Numl~r of I~mons a~isted .......................... . Total co~t p~r p~mn .............. _ ............... . ....... {®} (¢ * d) Total CDBG Cost Per Person $ .............. · .............................. (0 (b + d) FY05 Non-Housing Application 12. If volunteers are used please descdbe how these volunteers are utilized for the proposed activity and estimat, the amount of volunteer time and value dodimted to the identified tasks. ......... ....... Unskilled labor Prep/clean/lift _950. ........hours x $10 per hour = '$9,~5~0.-0~) .... ...... ........ Skilled labor (_Carpentry, _300..._~ hours x $22 . per hour '$6~600 Electrical_Plumbing) = Skilled labor ( ............. ) hours x $_._. per hour = $ Skilled labor (...) ~ hours x $..__ per hour = $ .,, ......... "-Skilled labor ( .. . ) .. . ....... 'hours x $___. per hour = $ ..................... ...................... _.__ i i ii iii iiiii ..................... ......... Total $ ......... 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). COGS, UNI 14. E~oes the propo~md project pay prop~rt3t taxes? Yes_X_._ No . If yes, what is the estimated value of taxes generated from this project?. $ _ If prop~ taxes am not paid, doos ~e proposed project pay a Payment In Lieu of Taxes? Yes ........... No. If "yes", what is the percent of full taxes paid?_____% and amount paid ......... Section 3 - Feasibility 15. if funds am award~, w~ll the projecl/pr0gram continue after the CDBG funds end? Yes_X. ........ No___~. Please explain. Last year as part of the step by step renovation, Old Brtck Painted the Auditorium ~tlmated at $22,000.00 and the Job ~me in at $800.00 We renovated the .kttchen at an estimate of 11,000 and came In at $2,900.00 due to gifts, 526 volunt~r houm, ~$ ~ them ~lng skilled, and Donations by Io~l busln~~a. We keep working on Old Brick. 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being roqu~~ (include other project f~etom such as re~oning, constru~on sch~:lule, or applica~n(s) ~r other funding). Please Note: if funded, this schedule witt be used for any project agreement for the use of CDBG funding, Date: Description of Activity' July 1, 2004 Beginning of City Fisml Year and Project Start Date Timeline' the chair lift by April, bathrooms May and renovation ongoing Section 4- Impact Benefit to the Communi 17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the commun~ that includes jobs and septic, os for Iow-moderate income pemons. Please doscdbe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. A major part of Old Brick's Is to provide a gathering place ~or ¢i¥i¢, educational, cultural, and social events in the community. During the past year alone, the auditorium has been used by 78 groups for event~ such as concer~, non- profit organizational meetings, community awareness programs, social service fund raisers, plays, ethnic [,stiYals, weddings, musicians to pr~ent their ~lent, and exhibit hall for various community art shows, The Agape Cafe, a weekly free breakfast program for the homeless, hungry and at risk population is operated out of Old Brick; ever~ week, 70-90 guest~ of that description are seated a babies, order food from menus, have their orders taken, and are served by volunteers form the FY05 Non-Housing Application ppdoclbg/nonhousingapptication ]3O iiii ii i ii !! i?, _, ,_,.,_/_ community, now in its tenth year. Old Brick's proximity to the University has provided opportunities for classes and ~raduations to be held in the building, as well as student groups conducting non alcoholic dances as a safe alternative to the party night lif~. Old Brick now off, rs Mondays and Thursdays to social services or non- profit groups a place to meet free of charge. Aisc Old brick provides office space to non-profit/, human sentice agencies at a below market rate to help these non profit organizations afford office space downtown Iowa City and stretch their budget dollar. 18. List goal(s) of this project. In addition, please indicate the population to be se ._n/e__d by the proposed project according to the income mtegories shown in the Applimnt Guide, (Pl~se Not~: t~ ~l~ a~licatlon i$ funded, the Information in .this_~_b_!e will be used as income targeting for the CDBG Agreement). Number between 0- 30% median income .~X PersonS'(a)- Number between 31 - 50% median income ... 'P-~rs°n's"-(b) Number between 51 - 80% median income . persons (c) Number between 80- 100% median income ~ ---pers°~"(d)- ........ Number over 100% median income ........ persons (e) ................ ............... i! iiiiiiii i i i iii Total ......... Persons (f) Percent LMi '(a , b + c) ~. ~- ........ .,.., ,_-. 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, descdbe the outcome data or key elements the project is working towards (e.g. employment). 20. Please discuss how ihese outcome data will be met by the proposed project. 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. Section ,5- Capacity History Of The Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July ~ to June 30) Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of t2/31103) FY02 (July 2001 -June 2002) FY03 (July 2002 - June 2003) FY04 (July 2003 - June 2004) 23. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes ? No . . If "No" or the matter is currently in litigation please give the name of the case. and explain ~he basi's-C~:f the case. . ~ _ . . - ................... i..I_I..iNi.I/_iLim, iII II IIII I I L ~ III IBI I. _ .1_1_1 .............. FY05 Non-Housing Application ] 3 ] ~.~~.~r~l~io. 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. Due January 23, 2004 by 12:00 noon - No Exceptions CITY OF I0 WA CITY Planning and Community Development 410 East Washington Street (319) 356-5230 stephen-long@iowa-city, org tracy-hightshoe@iowa-city, org steven-nasby(~,iowa-city, org FY05 Non-Housing Application 13;Z .~~~.,~.~o. ! · / 133 Nu-Trend Accessibility Systems Inc. P.O. Box 1002 Telephone 309-797-4647 Moline, IL 61266 Fax 309~797~4596 ............. ._ ............ Illlllll IIIIII I I II I J J J IIIIII I I i iii October 28, 2003 David Wellendorf C/O Old Brick 26 E Market Street ~owa City, IA 52240 Greetings David; As per earlier phone conversation, ! provide the enclosed literature and following budget information. (1) Carrier Lift as per manufacturers standard and to include 7 meters of rail, remote power fold and call/send controls, folding seat, system complete $ 20,400.00 Would include freight, installation, and state permit. (1) Stairway Lift as per manufacturers standard and to include overspeed brake, emergency manual lowering wrench, rail as needed (over 16' travel) System complete, $ 4,000.00 Would include freight and installation. It is presumed "non profit" facility is tax exempt. Please provide information. Please review the information and call with any questions or let me know if ! can be of further assistance. Best Regards, R. Dale Keim 134 JOE BOLKCOM STATE SENATOR ASSISTANT MINORITY LEADER Thirty-ninth District COMMITTEES Statehouse: (515) 281-3371 Appropriations Commerce ttOME ADDRESS ~ Natural R~sources Environment Way and Means, Ranking Member iowa City, Iowa 52245 State of Iowa Health and Human Services Phone: H-(319) 337-6280 joe~joebolkcom.org Eightieth General Assembly Appropriations Subcommittee www.jocbolkcom, org S T A T E H O U SE Des Moines, Iowa 50319 January 23, 2004 Hr. Matt Hayek, Chairman Iowa City Housing and Community Development Committee City of Iowa City 410 E. Washington Street Iowa City, lA 52240 Dear Mr. Hayek and members of the Housing and Community Development Commission: I write to you in support of the Old Brick's application for CDBG funds to make their building accessible to people with disabilities in our community. Improvements to the bathrooms and a new chair lift are greatly needed. Old Brick, the 2nd oldest building in the city, is increasingly being used as a community-gathering place by a variety of local organizations. In fact, the demand for use would actually be greater if the main meeting room space and the bathrooms were accessible for people with disabilities. Currently the building is home to several agencies and organizations. Some of whom are working to meet the needs of low-income people in our community. I have attending many events at Old Brick that are open to the entire community. Unfortunately, some members of our community are unable to share in these experiences because they can't get into the building. Your investment of CDBG funds in accessibility improvements would remove this barrier to full participation. The leaders of Old Brick have shown significant ability to renovate, maintain and manage this' facility in a very cost effective manner. I hope you will work with them to make their vision of an accessible Old Brick a reality. Thank you for your consideration and all your work in making these difficult decisions on so many worthy projects. Sincerely yours, Jo Senator 135 U E Local 896 GS Campaign to Organize Graduate Students January 22, 2004 , Dear CDGB Fund Committee Members: ~ I am writing in full support of Old Brick's request for funding to make the building more handicap accessible. Completing such a project will make it possible for the organizations housed in Old Brick to better serve the community. Our organization- UE Local 896/Campaign to Organize Graduate Students (COGS) - has a large and diverse membership that includes those with disabilities. The Old Brick's plans to increase accessibility would make it significantly easier for such members to get to our second- story office, allowing them to more freely benefit from union services and participate in union activites. We hope you will give Old Brick's request serious consideration. If you have any questions or concerns you would like us to address, please do not hesitate to call us at 337-5074. Thank you for your support. Dana Quartana President UE Local 896-COGS 136 20 E. Market Street, Suite 210, Iowa City, IA 52245 (319) 337-5074 Fax (319) 337-5111 cogs~s.org http://www, cogs.org iowa United Nations Association Email: unaiowa@ inav. net Website: http://soli.inav.net/,,,unaiowa To Whom It May Concern: We at the Iowa United Nations Association support the efforts of the Old Brick Board of Directors to update and make handicapped accessible the Old Brick Building. It has been an absolutely wonderful place for our organization and for the community activities that are held here. We have been in one office or another since 1981. It has been a steady base for two executive directors and many changes in our board of directors over those many years. We presently have an office on the second floor of the back wing. It is ideally located close to the university campus. We have students who either volunteer or are paid through the workstudy program. They learn the operations of our nonprofit educational organization and, in many cases, have gone on to work in international fields. Our large office with a small side room is also just the right size to provide us the space we need for our United Nations materials and desk space for a number of people. It also provides meeting space for us along with the University of Iowa Student United Nations and the Physicians for Social Responsibility. The management has always been cooperative and helpful with our needs. Just recently they have had volunteers from Hope House paint our small office and bring in a large.book case at no cost to us. They are also doing a wonderful job on redoing the kitchen with donated materials and labor. The building is not, however, handicapped accessible, which is a barrier both for those visiting our office or attending the meetings here on the second floor and for the general public coming to the community events. Remodeling and providing accessibility to the second floor would be a tremendous improvement to the building and would open up our resource to an additional population. We hardily support the Old Brick Board of Directors in their efforts to secure funding for the work that needs to be done. Sincerely yours, Katy Hansen Executive Director 137  ~ January22, 2004 Food Distribution Network TO' Community Development Grant Committee 20 East Market St. Iowa City, IA 52240 Voice: 337-3400 Re' Disabled accessibility project for Old Brick Fax: 337-8516 Web site: www. table2tabte-ic.org lam writing in support of the application of the Old Brick Foundation for E-mail CDBG funds to provide accessibility for the disabled at Old Brick. table,avalon.net Old Brick plays an important role in the support of the community's non- profits by providing affordable rental space for offices, no cost availability of the auditorium for non-prOfits two days a week and the use of their kitchen each Wednesday for the preparation of meals for 70-90 hungry and homeless individuals. B~ard of Directo_~. T~ S~ter, Cha;r in order to more fully serve members of the community, it is important Dick Braverman Theresa Carbrey to update the facility to enable wheelchair accessibility to the main Jodi DeMeulenaem auditorium, second floor offices and restrooms. It is a necessity that Karl Dixon Dayna Ballant~e would allow all to benefit from the use of this historic building. Jim Kelly Betty Loan SandyAndreasen It is a safety issue as well Individuals with limited mobility have a Jane McCune difficult time ascending th~ stairs as they are currently. The Janie Schmidt Ann Donohue improvements planned will provide an easy and safe access to the Ann Surer entire facility. c or~,en Fitzgerald Table to Table appreciates the good work of the Old Brick Foundation in their service to the community. We enthusiastically support this project and urge approval of CDBG funds for this purpose. Table to Table is a proud member agency of United Way Johnson County Sin Rot}od ^ndrlik Fxo¢uti¥o Director 138 City of I'owa City FY0$ Funding Request for Non-Hous' 1. Name of Project: Free Lunch Food Storage Improvement Project. 2. a, Total Amount of CDBG Funds Requested: $3384 b. Loan: 3. 'Name and address of applicant/organization: Free Lunch ?rograrn, c/o Wesley Center, 120 N. Dubuque St. iowa City, h., 52240 If a new applicant, have you m~t with C~y staff?. 4. Contact Person: Amy Griffin Phone Number: 319-351-6411 Fax Number: : _-. _w..:_. ................... ... ...... _ ............. Email Address. 5. Location of proposed project: Wesley/Center, 120 N. DUbuque S~, Iowa City, Ia. 52240. 6. Check CITY STEPS Objective (check only one): Homeless Needs .... ........ x Public Facility Needs Public Service Needs -. Economic Development Needs 7. Brief summary of the proposed project (please limit response, to a paragraph) The Free LUnch Program serves 'an average Of over I00 meals a day, six days a week, to low- .. income people. We use the Wesley Center's kitchen to prepare the meals and we serve the meals in the. adjoining din/~g room. In the kitchen we have one commercial refrigerator and. one older household model. 1) We would benefit from having another commercial refrigerator, especially for storage of fresh foods provided by Table to Table and for keeping ~ and juice. 2) Because of.increased, food stealing, we've found a need to lock our food storage area. We would like to build a. wooden lock-up room around the eXisting storage place.' ' ' SeCtion 1 - Need/Priority ,. 8, - Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one .~ori~. n. _ .~__ and p~lorfty need level, as shown on pages 91-92 and 98-99 in CITY STEPS For over twenty years the Free Lunch Program has continually worked at satisfying one of the short- term objectives of the Non-Housing Community Development Plan-that of providing food and nutrition services for low-income residents. This request will help us increase OUr capacity to meet the health and nutritional needs of the low-income people we serve. This is a high priority. __l:h. ]hl;c Fac;1;~ L Priority Need Priority Need Level (High, MediUm or Low) · . .. . .. 140 9. Tell us why this project is needed (include information from studiesVesearch or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. In 2003, the Free Lunch Program served over 32,000 meals to people from many of the sub- populations mentioned in the City Steps outline. Although this program requires no documentation from its participants, it is assumed that many people who attend the Free Lunch Program are chronic substance abusers, mentally ill, veterans and md/or elderly. Because of a shortage of places to congregate, many Free Lunch diners use our facilities not just at lunchtime, but also during the entire morning dm/rig which they eat breakfast and visit. The Free Lunch Program has been a tenant of the Wesley Center for over 15 years and plans to remain in this location for many more years. The improvements made to this facility will benefit us for a long frae. Section 2- Leveraging Resources 10. is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (c/rc/e applicable line). Please note that al] loan terms are subject to negotiation and/or modification by the HCDC or City staff. . Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) Economic Development- Non-profit (1% amortized loan) .. . . Public Facilities Project- Non-profit (conditional occupancy loan) $3384* Public Service Project (grant) .. *Became the refrigerator.md storage trait will depreciate, we would like to request that the City Council consider our_ request as a declining balance loan. · . 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses _for. operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and .... administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other items listed'under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible 141 PLF..Wd~E NOTE:._The 14ous~ _and ~__R~/___~.l)ny~nt C~inion* nm~v nlQ_nest a **i:X~j_._v*of..__._~_ ove~_l_aaer~ ~ Budget BreakdoWn . Expense Category ~. Type .Status .... (e. g. sa/ar/es, .... - ............. acquisition, rehab) List Source of If possible, please CDBG In- r~rioritize the budg~et Funds Other Funds. Other Funds Kind Cash Antic. .Comm. Please place an ~X" in box that applies: Acquisition- $ 1200 $ ....... colili~e£c~ ..- refrigerator ..... Rehabilitation- $ 2i84 $ Volunteer help x construct locked ........ ' ' storage space for fo~)d ........ .. . Supplies .... ,.................................................. - '- $200 Free Lunch ~ 'x ............ ....... donated door Griffin x ~_ · .. Constmcfion~ ....... · . , ................... · ....................... - ' - ' ...................................... ~ --' ................................ i ..................... $ $ · $ $ ~ , , $ $ Amount of pdvate~agenCy~other funds $ 200 (a) Amount of CDBG funds $ 3384 (b) Total Project Funding $ 3584 (c) (a + b) _ . Number of persons assisted 32,000. per year {d) (see question 18) Total cost per person $_.i 1 ....................... (e) (c. d) Total CDBG Cost Per Person $_.11 {f) (b + d ., 142 GRIFFIN CONSTRUCTION 1/21/2004 P,O, BOX 2972 ESTIMATE IOWA CITY, IA. 52244 354-2399 PROPOSED PROJECT: Build partiton wall for food storage area. . PHONE TO: Free Lunch Program ., QU AN, DE SC R IPTION-TASK TO T^L __ ................. . ... _., .... - ..... ~_ ........... .~_.. _ ..... _-. 1 Build partition wall for food storage area. 2x4 framing with 524 10 5/8" sheet rock on both sides. 664 I Install 3'0x6'8 entry door. and lock 332 40 vinyl cove base 97 1 paint new drywall and existing concrete block in storage area -568 Thank you for allowing us to quote this project. TOTAL ...................................... ' .................... $2,'18~ ACCEPTED: : .......... . ............... .-. _~: .~.._ ___-__: .............. -_: _-_v..:_ DATE: ;.- .,. 143 12. If vOlunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the .amount of volunteer time and value dedicated to the identified tasks. Unskilled volunteers will be used 20 hours x $10 per hour = $200 for moving existing appliances and shelving, for painting and reinstallation of shelving in storage area~ Skilled labor ( ) hours . x $.__ per hour = $ Skilled labor ( ) . hours x $___ per hour = Skilled labor ( ) hours x $___ per hour = $ Skilled labor (.._..._ ........................... ) ...............hours x $ per hour = $ Total $200 13. List other groups or'organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). , No other groups were asked for funds for this project although the Free Lunch Program has received donations for other items such as our existing commercial refrigerator. We operate on a small budget (about $23,500 in 2003) and employ only one person who was paid $3600 in 2003. This staff person has limited time to do fundraising. 14. Does the proposed project pay property taxes? Yes No _x___ tf yes, what is the estimated value of taxes generated from this Project? $ ................ If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes? Yes No ~x__ If "yes", what is the percent of full taxes paid? .................. % and amount paid $ Section 3- Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes x No Please explain. The Free Lunch Program has plans to continue its services as long as possible in its present location. 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule wilt be used for any project agreement for the use of CDBG funding. Date: Description of Activity- July 1, 2004 Beginning of City Fiscal Year and Project Start Date December 1, 2004 Refrigerator purchased and inst~ed, food storage area built, project completed. 144 Section 4- Impact Benefit to the Community 17, The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. Although the Free Lunch Program does not provide employment to low-income persons, it does serve that population with food and hospitality. Our program serves as a kind of host for staff members of the STAR Program, the PATH Program and for the Nursing Outreach Program. 18. List goal(s) of this project, in addition, please indicate the population to 1~ ~,~rv__~d__ by the proposed project according to the income categories shown in the Applicant Guide. (Please Note: If this application is funded, the information in.thi~ tebla will be used as income targeting for the CDBG Agreement). Number between 0- 30% median income 32,000 meals (a) per year ............. .. . Number between 31 - 50% median income - persons (b) .............. ............. , ._ ....... ....... persons (c) Number between 51 - 80% median income -- · Number between 80- 100% median income ............... persons (d) ............ ..................... Number over 100% median income ........... persons (e) ................ ~1 I ...... 1.1__ IIII ................. - ............ Total 32,000 ~a~' (f) per year .............. Percent LMI _100 ~ (a + b + c) + f) ...... 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employment). The Free Lunch Program is working toward better serving the population that comes to us. Since one of our pfim~ goals is feeding low-income people, proper food storage is essential for reasons of health and of availability to serving teams. ., 20. Please discuss how those outcome data will be met by the proposed project. A new and well-designed commercial refrigerator will better accommodate the large quantifies of food we store and serve. The large boxes of fresh vegetables that arrive from Table to Table almost daily will be stored safely and easily. A locked food storage room will help ensure that our serving teams will be able to use the food they have set aside and will save the Free Lunch Program money as it helps reduce food loss. 145 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job .training will be offered, Section $- Capacity\History of the Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three'City fiscal years and the status of the project(s) undertaken. (City fiscal year July '1 to June 30) Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of '1213'1103) ........... ...... FY02 (July 2001 - June 2002) FY03 (July 2002 - June 2003) FY04 (July 2003 - June 2004) 23, Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes _x._ No____. If "No" or the matter is currently in litigation please give the name of the case and exPlain the basis of the case. 24, Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. The Free Lunch Program received a CDBG award in 1999 to purchase a commercial stove and make improvements in the kitchen, The grant project was managed and completed in a timely and successful manner. Due january 23, 2004 by 2:00 noon - No Exceptions Planning and Community Development 410 East Washington Street ~ (319) 356-5230 stephen-longi~'owa-city, org ste ven-na sb y~,io wa-city, org tracy-hightshoe@iowa-city, org 146 147 CitY of iowa City FY05 Funding Request for Non-Ho,using Proj-ects. 1. Name of Project: Domestic Violence Intervention Program (DVIP) 2. a. Total Amount of CDBG Funds Requested: $4,477.74 b. Loan: $ 3. Name and address of applicant/organization: DVIP, PO Box 3~70, Iowa City, IA 52244.-3~ 70 If a new applicant, have you met with City staff?. ........... 4. Contact Person: Kdstie Fortmann Doser, Interim Co-Director . -.._ ...... PhoneNumber:319-354-7840, ext.,12 JAN 23 2004 ' Fax Number: 3~9-46'6-4624_ . ..................... Email Address: dvip@avalon.net ..... -_ ............................. ', 5. Location of proposed project: PO Box 3170, Iowa City, iA 52244-3170 6. Check CITY STEPS Objective (check only one): . ~' Homeless Needs Public Facility Needs Public Service Needs ,, , - ......... Economic Development Needs 7. Brief summary of the proposed project (please limit response to a paragraph). The Domestic Violence Intervention Program (DVlP) has been providing a wide-va#ety of services to homeless adults and children for a/most 25 years. We are requesting funding for a camera secudty system to enhance our ability to provide safe shelter for homeless victims of domestic violence. Section 1 - Need/Priority 8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CiTY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one_ mo~t. ~pplicabi~ p_r.._i.n_ri~_n___~. .d and priority need level, as shown on pages 91-92 and 98-99 in CITY STEPS). Fm~rg~ney Rh~ltc. r. ..... ~ . Priority Need " Priority Need Le~,~i (High, Medium or Low) As stated in the City Steps manual, permanent housing is' listed as a-high need. D V/P's ultimate goal in serving victims of domestic violence who are homeless (as a result of criminal behavior perpetrated against them) is to effectively use our community resources to assist residents in reaching their highest level of self-sufficiency through safe shelter, safety planning, employment, and securing permanent housing. As stated in the Max"field Housing Market analysis, "the housing market in Iowa City is very fight, which translates to an expensive housing market~. D VIP is part of a broader community effort to assist homeless victims of domestic violence in securing and maintaining permanent housing. One way we do that is to provide essential, safe shelter for up to 90 days while clients find or wait for permanent housing, 148 The DVIP shelter provides safety and critical support which enables Iowa City residents to fully access housing resources. While working with individuals and families on domestic violence related education and support services, DVIP also assists residents in obtaining h°using support, such as Sechbn 8. 9. Tell us why this project is needed (include information from stUdies\research or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. The Domestic Violence Intervention Program provides shelter, cdsis intervention and support services that help keep victims of domestic violence safe from immediate danger and harm. While residents/clients seek services from D VIP, it is our goal for clients to reach the highest level of self-sufficiency possible. Safety is a key pdodty. Maintaining a shelter that is safe and in good working order, with appropriate secudty equipment, contributes to our service provision and our client's efforts to increase self-sufficiency. To obtain this goal- working towards client se/f-sufficiency and permanent housing- basic security equipment is essential for an approprfate safe shelter living environment. Therefore, we are requesb'ng a camera security system for extedor and interior safety. SEE A 7-1"ACHMENT #1. Section 2- Leveraging Resources 10. Is the project requesting a grant or a loan? If a loan is.requested, please indicate the applicable loan terms (drc/e applicable line). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. We are requesting a grant. Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) Economic Development- Non-profit (t % amortized loan) .......................................... Public Facilities Project- Non-profit (conditional occupancy loan) Public Service Project (grant) -~,~--477-7,~ ......... · 11. List the amount of CDBG funds, requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible - PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. .................... .......... ._ _ . Budget Breakdown Expense Category Type Status ( e. g. salaries, acquisition, rehab) List Source of If possible, please CDBG In- pdoriti~, the bu_d_eet Funds Other Funds Other Funds Kind Cash Antic. Comm. 'Please place an 'X'in box that applies: ........ .... Safety Camera System $4,47'7.74 $500.00 Fundraising X X $ $ ...... 149 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total $4,477.7'4 $500. O0 Amount of private\agency~other funds $500..00 ............... (a) Amount of CDBG funds $4~477..7.,4 .................... (b) Total Project Funding $4,9.7_..7,74 _. . ........ (c) (a + b) Number of persons assisted 1_0,000 ~eo.D. le. served in last. 10 year~(d) (see question 18) Total cost per person ~,~,50 ................ (e) (c + d) Total CDBG Cost Per Person .~L__ (f) (b + d) 12. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the .amount of volunteer time and value dedicated to the identified tasks. Unskilled labor hours x $10 per hour = $ Skilled labor ( .... ) ........ hours x L per hour = ~ - Skilled labor ( ........ ) ....... hours x $ per hour = Skilled labor ( .......... ) ~ hours, x L per hour =~ '-~----------'---~-- Skilled labor ( ~ hours x $..__ per hour = Total ..i 13. List other.groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). No other group has been asked. 14. Does the proposed project pay property taxes? Yes No x If yes, what is the estimated value of taxes generated from-~s projec--~? $~ if property taxes are not paid, does the proposed project pay a Payment in Lieu of Taxes? Yes ~:: No x~ If "yes", what is .the percent of full taxes paid? % and amount paid $ ------ FY05 Non-Housing Application ] 50 ppdcdbglnonhousingapplicafion, current draft Section 3- Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes~x No ..... Please explain. The projoct will be complete and the camera security system will benefit DVIP clients far into the future. DViP will continue offering services as it has for the past 24 years. -- 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezonincj, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description of Activity- July 1, 2004 Beginning of City Fiscal Year and Project Start Date and will end prior to completion of the Fiscal Year. This includes necessary bids and construction. Section 4- Impact\Benefit to the Community 17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for Iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. DVIP offem crisis intervention services to victims of domestic violence, 91.7% of our services are provided to Iow-moderate income persons. A critical aspect of our safe shelter and crisis intervention support services is providing a safe environment for women and youth while they move beyond initial stages of crisis. A fire that was set on DVIP property in September 2003(criminal case is pending), caused extensive damage and seriously threatened client's sense of security and well being, exasperating individual client crisis. When safety is jeopardized it is difficult to take steps towards prevention of future violence and self-sufficiency. Security measures, such as the camera security system, would provide further safety and great potential for deterring criminal behavior, and thus improve DVIP's capacity to provide preventive and self-sufficiency programs to adults and youth. Examples of preventive and self- sufficiency programs include: 1) youth and on-going violence education groups - conflict resolution, and .support groups, and 2)DVIP offers economic advocacy/education and Personal Economic Plan groups for women to work on long-term budgeting and economic self-sufficiency. DVIP collaborates with a wide range of community groups working on housing issues to foster streamlined support and services for homeless .victims of domestic violence. For example, the Local Homeless Coordinating Board, Home Ties, Shelter House, Department of Human Services, Iowa Workforce Development and the Johnson County Coalition Against Domestic Violence~ 18. List goal(s) of this project. In addition, please indicate the population to be serve.d by the proposed project according to the income categories shown in the Applicant Guide. (Please Note:-If this application is funded, t~e information in thi~ ta~_l~ will be used as income t~r~eting for the CDBG Agreement). It is Our goal to complete phase'two of a security project. Phase one was funded in part with CDBG funds. The installation of a camera at the shelter's main entrance has helped with numerous security concerns over the past two years. The goal is to allow for increased monitoring of our shelter property. Number between 0- 30% median income __ 848 ... persons (a) Number between 31 - 50% median income 9._.$ ........ persons"(b) .... ........ ..... , ............. Number between 51 - 80% median income "~2~- persons (c) ,, Number between 80 - 100% median income 87 ..... persons (d) ..... FY05 Non-Housing Application ppdcdbgtr~onhousingaplDlic_.<3tion * current draft ]51 Number over 100% median .income persons (e) ................................ iiiii1_~_1/1_, Total _/_0_4_a_ persons (f) Percent LMI 9_I_Z?ZL (a + b + c) + f) 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employrfient). Outcome Data: · Reduce serious cdmes, including arson, assault, and kidnapping. · Increase knowledge of suspicious activity on DVIP property. 20. Please discuss how these outcome data will be met by the proposed project. We will ub'tize DVIP incident reports and law enforcement contact conceming suspicious behavior on DVIP property to substantiate increased safety for low to middle income victims of domestT'c violence. 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. DVIP is in a confidential location within the Iowa City Limits. We are unable to provide the location on the attached map. Section 5- Capacity History Of The Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to june 30) .................. ................... Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12131/03) FY02 (July 2001 - June 2002) $13,500,00 $13,500.00 ....... : FY03 (July 2002 - June 2003) $ 4, 500. O0 $ 4, 500. O0 .................. FY04 (July 2003- June 2004) 0 0 23. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes_X___ No . If "No" or the matter is currently in litigation please give the name of the case and explain the basi's of the case. 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. DVIP has a long history of receiving CDBG grants for building, renovations, security, and programs. DVIP has met all requirements of CDBG projects in the past. CMs Kinkead, Executive Director for more than 10 years at D VIP, has in excess of 20 years working with homeless individuals and families. .......... .S_EE_A TTACHMENT_.~f_/' fo..r_? quote....r.e....!.a_ting to e.x.....pe, nses of this pro.Ject; ......... _ .............. _ ....... 152 ,.,.... ,oc u ote ,*' 4185 ALYSSA CT SW SUITE # 1 IOWA CITY, iA 52240 (319 ) 354--458 ~. Customer No.- DOMESTIC vie Quote No.' 4441 Quote To: DOMESTIC VIOLENCE Ship To: DOMESTIC VIOLENCE A'Fi'N: KRISTIE P.O. BOX 3170 P.O. BOX 3170 iOWA CITY, IA 52244 IOWA CITY, IA 52244 [ ................ ~O__.a...te'. ....... ~ Ship_ vi~ i-- ,~.,.,~, .... ~ ................... ~,¢rm,~ ........ · 01119/04 ' t Origin DUE UPON RECEIPT i Purchase 0..r.,,d_e..r,....N,.,u.,,m.,,..b,e,E ..................................... Sales Person Required . ~ Bill Freeman 01/19/04 ............................ ~- ...... r_~ ......... ~__r~.-~ -_n-_- -- ........ ......... , .... ,_ ...... , ........ . r ^mount Ouantfty Item Number Description Unit Price r~u_a~9_ ....... - ............................................................. QUOTE FOR CAMERA SYSTEM LOCATION: OUTSIDE 4 CG-ZCOH249EH Hi-RES DOME CAMERA EXTERIOR 482.40 192'9.60 4 CG-ZCPM2 PENDANT MOUNT FOR ZC CAMERA 46.40 185.60 COAX WIRE AND POWER 18/2 125.00 8.000 ' LABOR TO CAMERAs 75.00 600.00 LOCATION · HALL WAY 2ND FLR 2 SOCVC120PH B&W MINI PINHL CAMERA ' 189.00 378.00 4,000 INSTALLATION OF 2ND FLOOR 75.00 300,00 CAMERAS LOCATION: RECEPTION OFFICE 1 AD-AXMD9 MULTIPLEXER DUPLEX B/W 1097.50 1097.50 9 CAMERA WNIDEO MOTION DETECTION WiRE MOLD AND WIRE 125.00 Thank You 153 FREEMAN LOCK & ALARM INC. ~c~¢.. 4185 ALYSSA CT SW Quote SUITE # 1 IOWA CITY, IA 52240 (319) 354458~ Customer No.: DOMESTIC VIO Quote No.' 4441 Quote To' DOMESTIC VIOLENCE Ship To: DOMESTIC VIOLENCE A-I'TN' KRISTIE P.O. BOX 3170 r P.O. BOX 3170 IOWA CITY, IA. 52244 IOWA CITY, IA 52244 01/19/04 ' Origin DUE UPON RECEIPT .__._ P__~ur~h~§.e__O_.r,d_e. EB_.u._m._be..[ ............................................ Sales Perso. n__ .................... .R._e_q..ujr._~.. ..... Bill. Freeman ' 01/19/04 ..... ____- ........... . -. _ ,.,,_,,__. ...... · _ _, - -O-~;~i'~i'tY .......Item Number Description , r Unit Price i Amount R~nuir~d ............................. _: .: _. ....... Quote subtotal 4740,70 Sales t,x @ 5.000% 237.04 Quote total 4977.74 PLEASE SIGN & RETURN 1 COPY UPON ACCEPTANCE OF THIS QUOTE ..... Quote does.not include any Derm.it...[..e. es if appli__e, ab.le ........ Thank You , 154 ......................... ......... ................... mil IIII I ._Ill II City of Iowa City FY05 Funding Request for Non-Housing ProJects 1. Name of Project: Broadway Building Improvement Project . ~"':'a:-"-'-= r 2. a. Total Amount of CDBG Funds Requested: $8,600 d 2 2004 b. Loan: $ 3. Name and address of applicant/organization: Neighborhood Centers of Johnson County if a new applicant, have you met with City staff? 4. Contact Person: Brian Loring Phone Number'. 319-358-0438 Fax Numbec 319-358-0484 Email Address: brian-loring(~ncjc, org 5. Location of proposed project: Iowa City, Broadway area 6. -Check CITY STEPS Objective (check only one~. Homeless Needs X Public Facility Needs Public Service Needs Economic Development Needs 7. Brief summary of the proposed project [please limit response to a paragraph). ~X/e are requesting assistance with the repair and upgrade of the following items for our child care programs at the Broadway Neighborhood Centers: · Repair roof · Replace 5 window sashes · Replace broken hardware and screens · Install new window treatments 'in classrooms as recommended by our licensing consultant Install Formica on 12 windowsills Section I - Need/Priority 8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify _~.e ~_.~.e ..mo._st app!ica_hleprJorJty need and priority need level, as shown on pages ~ 1-~2 and ~8-~ in CITY STEPS). Child care appears under two categories of need in the CITY STEPS plan. Both the Public Facilities and the Public Services areas list child care as a high need in the community. In addition, Neighborhood Centers' child care programs offer services to very Iow-income families. Public Facility High Priority Need Pdority Need Level (High, Medium or Low} Illll FY05 Non-Housing Application ] 55 ppdcdbg/cdbg broadway building upgrades 05 .................................... · .! ........ ~ ii ....... iiiiiiii i i iii _1_11. _1.1[_._1._1. ~151~ i ii i Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. The Neighborhood Centers of Johnson County operates accredited child development programming at both our Broadway and Pheasant Ridge Centers. The accreditation comes through the National Association for the Education of the Young Child I N/kEYC). Accreditation requires that rigorous and extensive standards be met both in program, facilities and equipment. ~K/e know these standards helped us to develop and maintain top quality child development programming. The accreditation process and our commitment to quality programs have yielded good outcomes for children and help get them started on a successful course in school. Both CITY STEPS and the United Way of Johnson County have assessed the needs of the area and both have concluded that child care is a high priority, particularly for children from Iow-income families. ~/hen compared to other centers in Iowa City, Neighborhood Centers of Johnson County provides more than double the care to iow-income families receiving Title X)C During the past 5 years, NC. lC has done over 45% of the center-based Title XX care for infants and toddlers in all of Johnson County. Furthermore, in any given month, we do between 25-60% of all the protective child care Ichildren who have been abused or are at high riskl in Johnson County and child care for children in foster care. Child care and child development are important ingredients in strengthening and supporting all families, especially families that may be most vulnerable. /ks noted by Bruce Hershfield of the Child ~/elfare League of America, comprehensive child care that incorporates child development, health, nutrition and family services "can play a significant role in strengthening and supporting families". He goes on to cite that linking family support and child care can be the most effective method of preventing child abuse and neglect and should be a "vital part of intensive family preservation services." ^ study done by Arthur Frankel at Case Western Reserve University has shown that child care, as a partner service to intensive family preservation services, can improve the physical, emotional, and developmental well being of children and provide social and economic benefits for families at risk of disruption because of abuse and neglect. His research also points to the need for assessment of child care services in every family preservation referral that includes young children. Furthermore, he suggests that child care is critical for families where abuse has occurred. Child care provides safety for children and time for-parents to build coping and parenting skills, it also offers abused and neglected children a structured environment to help maximize their developmental growth and furnishes them with a place for positive and constructive interaction with other' children and caregivers. Section 2- Leveraging Resources t0. Is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms [circle applicable line). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) Economic Development- Non-profit (t % amor'dzed loan) Public Facilities Project- Non-profit (conditional occupancy loan) ~ FY 2004-05_ Public Service Project (grant) 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc., for construction/rehab projects. Please include the cost of an audit for any organization that expects to receive over $ 500,000 from all federal sources. Also, budget for the ................. o_._ther_ item. s_.listed u_..n..._d, er B_u_._d_clet._C.o..n_.si.d.erations in the Subrecil~ient Guide. if other funds are used to FY05 Non-Housing Application ] :~ ~b~.,~,~ ~o~,way buma ~ad~ 0~ · . . .......................... - - · . . J II I I ill i i implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs ~X/henever Possible PLEASE NOTE: The Housing and Community Development Commisslon may request a copy of your overall agency budget. ........... Budget Breakdown _ . Expense Category Type Status {e.g. salaries, ....... acquisition, rehab) List Source of If possible, please CDBG In- .__prioritize t~he budaet Funds Other Funds Other Funds Kind Cash Antic. Comm. ......... .,. _ Please place an ~X" in box that applies: Replace window $5,000 $ 500 NCJC X X sashes, replace hardware, repair windowsills ..................... ........... Replace window $ 3, 600 $1,800 NCJC X X treatments Amount of private\agency\other funds $2,300 {a} Amount of CDBG funds $8,600 {bi Total Project Funding $I0,900 {c) (a + bi Number of persons assisted 1879 (d) (see question 18] Total cost per person $5.80 (e) lc Total CDBG Cost Per Person $4.58 If) 12. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. N/A 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). Local funds such as United L~/ay, Iowa City and Johnson County funds will be used to cover the cost of administering the project. 14. Does the proposed project pay property taxes? Yes ~ No If yes, what is the estimated value of taxes generated from this project? $ If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes? Yes No _--,Y_ if "yes", what is the percent of full taxes paid? ~% and amount paid Section 3 - Feasibility 15. If funds are awarded, will ~e project/program continue after the CDBG funds end? Yes No ,Y Please explain. iiiiiiiii i iii i i ........... iiji. jl ..................... ....... FY05 Non-Housing Application 15 ? ppdcdbgtcdbg broadway building upgrades 05 .................... ......................... mm iii ...... · IIII I III I m i . i i The project will be completed by the end Of the 2005 fiscal year. ! 6. Briefly outline the prOposed timetable for the commitment and expenditure of the funding being requested {include other project factors such as rezoning, construction sclnedule, or applicationls) for other funding}. Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description of Activity: July 1. 2004 Beginning of City Fiscal Year and Project Start Date July 2004 Update preliminary bids received for projects August I, 2004 Reconstruction/contractor meetings August 16-20, 2004 Rehab work completed during shutdown week November 1, 2004 ^11 work completed Section 4 -Impact\Benefit to the Community 17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for Iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. This project is consistent with CITY STEPS objectives. By providing child care to families entering or re- entering the workforce, we are directly providing a service to Iow-income families. Currently, few provide.rs of child care accept Title XX payments, and those that do dramatically limit the number of Title XX slots. The child development programs at Neighborhood Centers directly provide an important service to children, in addition, because our child development programs are what we call dual- generational, we work closely with parents to help them build skills. We are also helping parents be successful in employment through our grant funded family support programs. 18. List goal(s) of this project, in addition, please indicate the population to be se.rved by the proposed project according to the income categories shown in the Applicant Guide. {Please Note: If this application is funded, the information in. ~i$ ~b!e will be used as income targeting for the CDBG Agreement). The nurture and care of the young child plays a vital role in human development, builds our capacity as learners, and creates social and emotional well-being for the individual, the family and the community. It is our goal to ensure that the young children in our programs have an opportunity to reach their potentials through access to formal and natural family-centered support that bridges the continuum from birth to school. -, Number between 0 - 30% median income 187~ persons (a} Number between 31 - 50% median income persons lb] Number between 51 - 80% median income persons {c} Number between 80 - 100% median persons {d) income Number over 100% median income persons {e} ~ iiiiLi iiiiiiiiiii iiiiii1~11111111 i ............ i1_ liB[. Total 1879 persons (f) Percent LMI 1007/o (a + b + c} E~ f) FY05 Non-Housing Application ] :~;~ p.dc~b~c~bg ~,~o~,y bui,~ing u~d. OS 19. As ac. curatety as possible please describe how outcome data indicates that the project objectives can be met_ First, describe the outcome data or key elements the project is working towards Primary Project Objectives Outcome Indicators Improve child care facilities to comply with NAEYC standards NAEYC Accreditation Improve outcomes for the young child Creative Curriculum Ages & Stages Breakthrough to Literacy Strengthen natural support network for families to reduce reliance on formal services Automated Assessment for Family Progress JAAFP Evaluation) Build academic and life skills for adults (ESL, parent ed., Even Start Literacy Profile, tutoring) "Nurturing' FLAFP evaluation Child Development Outcomes for 2003 NCIC Childcare Assessment Averages 44 children birth through five took both the pre and post test; the results from the Creative Curriculum pre- and "'~' post assessments show significant improvements in all .... four primary areas--Social/Emotional, Physical, 2.~ Cognitive, and Language. Most significant is the 85.11% improvement in cognitive development and higher order thinkin§ skills observed in the children over the ¢our.~e of the past year. lhe results also show that children begin our pro§rams with developin§ ~kill~ {below avera§el a~ compared to their peers, but are able to show significant gains and end the year close to fully developing the skill. 0.5 0 20. Please discuss how these outcome data will be met by the proposed project. With adequate facilities that meet both licensing and accreditation standard, we anticipate duplicating the very positive results we have experienced over the past 6 years. 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. Section 5 -Capacity\History Of The Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project[s) undertaken. (City fiscal year July I to June Amount Expended Fiscal Year Funds Recv'd Budgeted Amount las of 1 2/31/03} FY02 {July 2001 - June 2002) $23,975 $23,975 FY03 l July 2002 -June 2003) $34,490 $34,490 FY04 {july 2003 -June 2004) $0 $0 23. is the applicant lincluding partners, co-applicants, etc.) currently in complianCe with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? FY05 Non-Housing Appfication 1 59 ppdcclbg/cdbO broadway bull(ling upgrad,$ 05 Yes X .. No . If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case. 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. The Neighborhood Centers of Johnson County is a prevention-focused, neighborhood~based agency. ~/e operate two centers in Iowa City, the Pheasant Ridge and Broadway Neighborhood Centers. ~(/e have a total budget of $1,500,000. We currently employ S0 full-time staff with a corps of dedicated volunteers. We are a 501{c)3 nonprofit governed by a volunteer board of directors. The board includes residents of the neighborhoods we serve with the remaining members representing a blend of community members including some of the most recognized leaders in the area. Neighborhood Centers of Johnson County has a much-respected reputation for providing quality programming that is adaptive to the changing needs of the areas we serve. In the past twelve years, we have been rated well by the United ~3/ay of Johnson County. We are recognized for our youth programming and operate a top quality child development program acknowledged and accredited by the National Association for the Education of the Young Child {NAEYC). for our success with sometimes challencjing populations. Our family-centered and community-based approach provides a long-term commitment to improving the quality of life for families in the Iow-income neighborhoods we serve. By offering a consistent and stable neighborhood presence, we are able to provide a balanced mixture of programs and activities that build community, teach new skills and provide advocacy and support for families. This balance also allows us to facilitate relationships between families and offers the necessa£y support before a crisis erupts. Each program or service creates a layer that is individually important, but collectively creates a context that allows families to enhance their quality of life and achieve a sustainable level of self-sufficiency and success. , FY05 Non-Housing Application ] 60 ppdcdbg/cdbg broadway b~ilding upgrades 05 161 City of iowa City FY05 Funding Request for Non-Ho ' .... .~. 1. NameofProject:4CsChildCa~Resoume&Refe~al i[ JAN 2 '~ -'~ 200~ ~i;;,i i' /~il/I ' 2. a. Total Amount of CDBG Funds Requested: $35,090 ~1~>, j b. Loan' $ 3. Name and address of applicant/organization: 4Cs Community Coordinated Child Care 1500 Sycamoro Stroet, Iowa City', IA 52240 4. Contact Person: Michelle Hankes Phone Number: 319-338- 7684 x 102 Fax Number: 319-338-9139 Email Address: michel/e@lOWA4CS. COM 5. Location of proposed project: '/500 Sycamore Street 6. Check CITY STEPS Objective (check on/y one): Homeless Needs Public Facility Needs Public Service Needs Economic Development Needs 7. Brief summary of the proposed project (please limit response to a paragraph). , 4Cs Community Coordinated Child Care's goal is to match families with high-quality child care in Johnson County. This is done through programs that recruit child care providers and support them as they start their businesses, and. a referral program that helps' families find child care providers in a nearby location with the services they require. Parents and child care providers are able to access these services at our main office which includes a classroom as well as office space. The classroom is used for parenting and infant care classes as well as community agency meetings. 4Cs' proposal is to install an open shaft elevator in the north stairwell to make the building handicapped accessible and accessible to parents with strollers. FY05 Non-Housing Application ] 62 ppdcdbg/nor~housingapplicatien Section 1 - Need/Priority 8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one most al~l~licable 13_r_.io_r_~ty_._need and priority need level, as shown on pages 9~-92 and 98-99 in CITY STEPS). Child Care Services have been rated as a high priority in the C1TY STEPS Plan. 4Cs is the designated Child Care ReSource and Referral Service for Johnson County and has been located in Iowa City for more than 30 years. Many components of child care service deliverg have taken place from the Sycamore Street location including the referral program for parents looking for child care and the technical support/training programs for those who are working as or interested in becoming caregivers. During the last fiscal year, 4Cs offered over 50 classes for child care providers at the Sycamore site, ranging from the basic courses that are required by the licensing standard of the Department of Human Services to advanced child development courses. Through State Block Grant ~unds all training sessions are free or at a minimal cost to participants. 4Cs has the ability to keep the cost down for classes because we have not had to pay rent for training space. If forced to pay for other space, the cost for classes will become a barrier for many caregivers who will either drop out of providing care or who will not maintain the proper certifications required by DHS. Adequate training and support for caregivers is critical in maintaining a stable infrastructure of child care. ^dditionally, the Nest of Johnson County holds a weekly training session at the Sycamore Street office site for Iow-income, expecting parents on infant care. This program promotes infant and parent health. Child Care Services High ............................................ Priority Need ..... Priority Need Level (High, Medium or LOw) 9. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. In the 2000 census, ]:owa families had the highest need for child care in the United States. 78% of families in iowa require full-time child care because both parents must work outside the home. Additionally, after a lengthy evaluation done by the IVlidwest Consortium, ]:owa came in last in child care quality. With .lohnson County's population growing at an amazing 14% (compared to the decline in the rest of the state), the need for high-quality, available child care has become desperate, and 4Cs Community Coordinated Child Care Resource and Referral works to ensure that child care is available in .lohnson County through recruitment, training and technical support. December 2002, new guidelines for child care were put into place by the State of Iowa, yet the slowing economy has made it impossible for the Department of Human Services to provide ample support to child care providers to make the changes necessary to their programs. 4Cs will be taking the lead in providing this support. Our community is experiencing a crisis in the ability to provide child care. Repeatedly, child care is noted as the greatest gap in services for families who are participating in Welfare to Work initiatives. Additionally, the general population finds it nearly impossible to obtain infant care. The .lohnson County Capacity Assessment and C1TY STEPS have both identified child care services as critical to the well-being of our community. FY05 Non-Housing Application ] 63 ppdcdbg/nonhousingapplication Lack of affordable and accessible child care has the greatest impact on families near or at the poverty line. As parents participate in welfare initiatives, or are ~ust completing their program, locating affordable child care is one obstacle that sometimes sends parents back to welfare. One method of keeping costs down to parents is by offering assistance to caregivers. 4Cs offers many programs that benefit caregivers who then do not have to pass costs on to parents. When parents are fortunate enough to have a suitable income to pay for even the most expensive child care, if they have an infant, they may not find any care available to them. This is because many child care providers do not want to care for infants. There are many reasons: infants require a lot of work; it's difficult to take them out on trips; the State requires that the ratio for infant care be one adult to four infants (2 years olds are a 1:6 ratio, thus a provider makes less money if she can only take four children). However, this lack of infant care has an impact on our workforce. When parents are not able to find care sometimes they do not return quickly to the workforce or they return part-time. Quality, affordable, accessible child care impacts the community on an economic level and on a quality of life level. 4Cs Community Coordinated Child Care Resource and Referral strives to meet the community's child care needs by providing services to families, child care providers, and other community agencies. No other agency serves Johnson County in this critical area. Section 2- Leveraging Resources 10. Is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (circle applicable line). Please note that ali loan terms are subject to negotiation and/or modification by the HCDC or City staff. A Grant is requested, Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) ........................... Economic Development- Non-profit (1% amortized loan) .... Public Facilities Project- Non-profit (conditional occupancy loan) .................... Public Service Project (grant) 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost Of an audit for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. FY05 Non-Housing Application '164 ppdcdbg/nonhousingapplicatk3n ',',;'q6. 2004 2.23PM No. 0322 P. 2 iii ......... ... .~,~1~,~ ,, ~'1 .. I ....... III III '. _. - ' ......... Budget Breakdown ~/Cl~O~ T~ ...... .., ... ~u~, ~ab) CDBG L~ Sou~ ~ In- ~ ~, pl~e ......... 1. , - ...... ...... ,~ .................. $2 ~~lk Ra~~ ~ $ X X ......... .... .... ,., .......... ~. ,~ , .. ..... ~ S~ ~, 9~ ~, ~0 X X ~nt ~ p~~~e~ ~nds ~ . ~~ _.. (~1 .') T~ P~e~ Fu~ing $ 98, f~ , _ __ (O) (a + b) 3.~ (d) (see qu~ 1 Num~ ~ ~~~ ~~ .............. T~I ~B~ ~ P~ P~n Sf~.~ ..... (0 · + d) ~m~ ~ amount ~ volum~r ~m~ ~ ~1~ d~i~ ~ ~ ~n~ ~~. ~~!~ ~~ ~ h~u~ x $~0 ~r hour ~ , · 8~1~ m~r ~) ~m x ~ ~r ~ur = $ , . Sbl~ ~r ~) ~ ~u~ . ~1~ ~ ~) hOu~ x $__ ~ h~r = ,'. To~l .... , ~o~ ~~ou~ ~p/~on 165 ~ ...... .,,. Budget Breakdown Ex. se Category Type Status (e..~. alaries, - .......... acquisiti~ rehab) List Source of If_ PoSsible,~l~ease CDBG In- _ prioritize the b'u;Iget Funds Other Funds Other Funds Kind Cash Antic. Comm. ............ Please place an "X"in box that applies: #1 Lift/Elevator ........'~25, 800 $ X X ..... #2 Sidewalk Railings $ $ ............ #3 Gutter/Siding $8,600~ .......$ ....... X X ............ Staff Sa/aries $ 'N~ Child X X ~ment · ~Biock G~nt, ~owa, . ~ent ......... Utilities $ $4,100 % Programlncome X Maintenance $ $5,000~,___ _~gra.m.IncOme X Amount of private~agency\other funds $~ (a) Amount of CDBG funds $.~~ (b) Total Project Funding $_,9,,4,.1,90 .... X~x (c) (a + b) Number of persons assisted .3..050 Xx~(d) (see question 18) Total cost per person $_30.88 ............................... ~+d) · ...... : ........... .: ...... .... 12. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks, Unskilled labor* _30._~,,__ hours x $10 per hour = $300 Skilled labor (__ .... ) hours x $ per hour = $ · Skilled labor ( .......... ) hours x $ ........... per hour = $ · Skilled labor ( ..... . ) hours x $ .... per hour = I Skilled labor ( .......... ) hours x $ per hour = $ .................... /_._11 i ii ill i!!!!111! ii!Li!!! mill I __1.11.~ Total $300 · Volunteers will install ~he handicap railings. ..................... _ . FY05 Non-Housing Application ] 66 ppdcdbg/nonhousingapplication 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). · ,~Cs receives State of :Iowa Child Care Development Block Grant funds to provide training to caregivers. This funding will cover the cost of salaries and some supplies for the training component. The Child Development Block Grant is anticipated indefinitely. · Johnson County Empowerment also provides funds for a special home provider training programs that were established in 2000 and 2001. These programs train child care providers and provide technical support. Funding is anticipated for at least another year. · The University of :Iowa provides funding for the child care referral program and for training for infant care providers. Funding is anticipated ¢or at least another year. 14. Does the proposed project pay property taxes? Yes ....... No X if yes, what is the estimated value of taxes generated from this project? $ .. If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes? Yes ....... No X' If "yes", what is the percent of full taxes paid? % and amount paid $ Section 3- Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes )(' No Please explain. 4Cs has relatively stable funding to operate the programs; however, we do not have the funds to commit to the needed renovation of our building. 16. Briefly outline the proposed timetable for the commitment and expenditure of the .funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any pro~ect agreement for the use of CDBG funding. Date- Description of Activity' .luly 1, 2003 Send out bid packages for elevator., rails and siding/gutters August 1, 2003 Select bids and begin construction ~arch 1, 2003 Construction completion F YO 5 No n- Ho using Applica tio n ~ 0"/ pp.~od bg/.,,r,~ou ~ir, g.,pp~ i~oo ........ ii iii ............... ....................... ............ · 1! ii .. SeCtion 4- lmpact~Benefit to the Community 17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for Iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. 4Cs is the sole provider of child care resource and referral for our community. Child care has been identified as a high priority in Iowa City for a variety of reasons. The families who would most benefi~ from our request are ~hose who need our services ~he most' Families with limited resources and child care providers. 4¢s also works wi~h ~he business community ~o address ~heir needs rela~ing ~o workforces shortages, and we work wi~h programs ~ha~ offer services ~o iow and moderate income families. The services of 4Cs are all in~ended ~o help families become self-sufficienL We do ~his in two ways: finding child care so that. parenb can attend work or school and by helping adults se~ up child care businesses in ~heir home so ~ha~ ~hey become self-employed. 18. List goal(s) of this project. In addition, please indicate the population ..t.p be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note: If this application is funded, the information in__this..table will be used as income targeting for the CDBG Agreement). Number between 0 - 30% median income 1~ 000 persons (a) Number between 31 - 50% median income 600 .........persons (b) ....... Number between 51 - 80% median income _9.00 persons (c) Number between 80 - 100% median income ~0 persons (d) Number over 100% median income ~400 persons (e) ......... BIIBI I I._ · . I I II II I lalmalll .___ Total 3,.050 pe r'~";:)"~'s If) Percent LMI .... 82% (a + b + c) + 0 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employment). Objective # 1' Finding Child care for families Outcomes' number child care referrals number of child care providers available in Johnson County number of children served Objective #2' Recruiting and training child care providers Outcomes: number of training opportunities number of training participants Objective #3' ~aking building accessible ............... Outcomes: o,.p,,,.e.,n elevator and railings installed .............................. FY05 Non-Housing Application 168 ppdcdbg/nonhousingappilcatlon .... iii iiiiii ................ ................. . . 20: Please discuss how these outcome data will be met by the proposed project. The renovation of the building will improve training space for classes and installation of the appropriate equipment will make the building accessible to all families and child care providers. 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training wifl be offered. Section 5- Capacity\History Of The Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July I to June 30) Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12/31/03) FY02 (July 2001 - June 2002) FY03 (July 2002 - June 2003) ..... : FY04 (July 2003 - June 2004) $13,911.00 $8,900.68 ...... 23. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state-and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes X No . If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case. 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. 4Cs Community Coordinated Child Care has been in operation in this community since 1972 and has participated in developing new programs and projects throughout those years. 4Cs received funding from the State of ]:owa, the University of iowa, Empowerment of Johnson County, and United Way. Additionally, 4Cs conducts internal and external audits every year. We are also governed by a Board of Directors who meet monthly and who oversee the 'policies and financial stability of the agency. ]:n FY04, 4Cs completed building renovations with a CDBG grant without any problems. Attachments: Bids Towa City Flap ................. .......... mi i .....................iiiiiii ii ....... ....... F Y05 Non-Housing Applica t/on 169 ppdcdbg/nonhousingappfication 170 3518 Cumberland Ridge Rd. N.E. · North Liberty, la. 52317 Phone 626-6579 January 19, 2004 Community Coordinated Child Care 1500 Sycamore Iowa City, I'a. We propose to furnish the materials and labor to complete the following: Install Mastic Barkwood, vinyl siding, with P14 extruded polystyrene underlayment. $4,800.00 .048 thick siding, Lifetime warranty includes fade. Install aluminum soffit, and fascia. Twice baked enamel finish, choice of colors. $1,400.00 Cap window and door trim. Install brickmold on lower windows, clad with $1,650.00 , Install new seamless gutter ~ comractor's cost, not to exceed. (sublet) $750.00 .030 seamless gutter, mitre comers. Total Due Upon Completion: $8,600.00 Please call if'you have any questions. 171 -- No.' 1 PROPOSAL Lammers C'onstruction S,,ervi¢,.e 35 Imperial Court, Iowa City, Iowa 52246 319/354-5905 Page I of 1 Name: 4Cs Atto: Michelle Hankes Name: Street: 1500 Sycamore St. Street: City, State, Zip: Iowa City, Iowa 52240 City, State, Zip: Phone: 338-7684 Date of Plans' Architect: Permit & energy audit allowance: $300.00 ........ Install electrical to supply open shaft elevator. Repair drywall and paint as needed' . .Allow: $2,.500.00 ................... ....... Install open shaft elevator at Staii~eii'i ................... i" .'. '. .... Allow: $23,000.00 ................... If you have any questions', please Call' our offic~ei" Thank'you! All material is guaranteed to be as specified and the above work to be performed in accordance with the drawings and specifications · submitted for the above work and completed in a substantial workmanlike manner with payments to be made: 1.65% per month or 19~g% per year service charge on all accounts past 30 days. Minimum charge A utllofized ~~~ .'.. ..' per month $1.00. Any alteration or deviation from above specifications involving extra costs will be Signature: ...... ~, , _ ........ executed upon written orders only and will become an extra charge over and above the estimate. All .. agreements subject to strikes, accidents, weather, anclJor delays beyond our control. Owner to carry . fire, tornado, and other necessary insurance for above work, Our workers are fully covered by Note: This proposal good for 30 days. Workn~n's Compensation Insurance. Acceptance of Proposal The above specifications, prices and conditions are hereby accepted and I/we authorize Lammers Construction to do the work as specified. Payment will be made as shown. Signature' Signature' Date: :' .... ' 172 Michelle Hankes I I1~11 IIIIII I ........... I ........ I. I I..I III I1_11.1 IIII1! · I I IIIIIEII From: NEWMANIRON@ aol.com Sent: Thursday, January 22, 2004 10:37 A M T o: michel ie@ iowa4cs, cam Subject: Re: Online Estimate Form bear Michelle, Thank you for your inquiry on our handicap railingsO02. A price cost estimate for 6 LF would be $690.00 installed in our local area. We can f~bricate to your specifics and ship out to be worker friendly, prices are determined as such. If 'we can be of further assistance, please call our office. We are open Monday through Friday 8am-5pm eastern. Thank you, Rick Newman 173 City of Iowa City FY05 Funding Request for Non-H 1. Name of Project: Compeer Program (A faith in Action Project) 2. a. Total Amount of CDBG Funds Requested: $6,000 b. Loan: $ 3. Name and address of applicant/organization: Compeer Program, 507 E. College St., Iowa City, IA 52240 if a new applicant, have you met with City staff? Applied last year 4. Contact Person:. Judith Pedersen-Benn, Director Phone Number: 338-7884 x 203 Fax Number: 338-7007 Email Address: jpedersenbenn(~meimhc.org 5. Location of proposed project: 507 E. College St., Iowa City, IA 52240 (office space contributed for start-up years by the Community Mental Health Center for Mid-Eastern iowa; after 7-1-04 will be reimbursed from Compeer Budget.) Matched friends choose their own locations for activities in the community. Iowa City Recreation Center contributes space for Board meetings. Churches contribute space for fund raising events and parties. 6. Check CITY STEPS Objective (check only one): Homeless Needs ..... Public Facility Needs x Public Service Needs ,, , Economic Development Needs 7. Brief summary of the proposed project (p/ease limit response to a paragraph). We are requesting partial support for the FY2005 salary of the half-time director of Compeer, a program in its second year of operation under a start-up grant from the Robert Wood Johnson Foundation Faith in Action program. The Director, supported by a f2-member Advisory Board, recruits, screens, trains, and matches volunteers from the community with adults receiving mental health treatment for a chronic mental illness. There are 10 currently active matches, and for the 35 people on the waiting list to be matched, we have initiated a program of two to three group activities per month called "Skillbuilders': Purpose: to allow persons suffering from a serious mental illness to develop normalizing friendships in the community and enjoy activities of mutual choice with their volunteer friends. In the f 15 other areas with Compeer Programs, these relationships have been found to further and support many of the purposes of conventional mental health treatment. Section I - Need/Priority 8. 'Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify tha ona ma~ appl~n=h~e .nrinrl~. nea~l and priority need level, as shown on pages 91.92 and 98-99 in CITY STEPS). IIIIIIIII III I I II II II ......................... . '' . ................................ ._Health High · ,,, Priority Need Priodty Need Level'"(Hig'h, a~iam''''°r Low) Compeer furthers both the "Health" and "Handicapped" priorities of the CITY STEPS plan. P. 39 states that "with the eventuality of managed mental health care, the need 'to provide services in independent supportive living environments will continue to increase," and that the "supplying of affordable housing is not enough. Supportive services must be available when they are needed to serve this population effectively." Since this was written in 1999, this eventuality has come to pass. Persons with mental illness are increasingly housed in private, single apartments with visiting agency supports. When th~ supports are insufficient for the individual's need, medical compliance may lag and re-hospitalization or use of emergency services may occur. Compeer seeks to extend, by use of trained community volunteers, the community supports available to these persons who experience social isolation. By providing a small amount of administrative time, many hours of volunteer support can be obtained for this population. 9. Tell us why this project is needed (include information from studies~esearch or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. The current philosophy in housing and treatment for persons with mental illness (see Johnson County Mental Health/Developmental Disabilities Services Management Plan, p. 9) is placement in the "least restrictive environment, promoting an integrated, community-based cost-eff~ive delivery system by supporting strategies which encourage individual choice and support a quality of life that reflects self- sufficiency, respect, health and well being...and empowering them to... be active, participating members of the community." Group living facilities am closing and hospital stays are severely limited by insurance restdcti0ns. Those persons with mental illness who are not homeless usually are living alone in Sect. 8 housing. Their incomes are entirely from SSI or SSDI with possibly part-time supported employment. impairment resulting from their mental illness as well as community stigma interferes with their ability to establish normal social relationships. The value of friendship to a healthy life has been well documented in the r~mh literature. The inability of this population to form friendships results in isolation and loneliness and exacerbates symptoms, leading to increased use of mom expensive emergency and hospital services. While many agencies work to meet basic needs for housing, daily life supports, medical care, and supported employment, they are not staffed for one-on-one socialization activities. Compeer is designed to fill this gap in the continuum of care with volunteers, and, at the same time, through personal relationships, combat stigma and increase public awareness of the nature of mental illness. Them are currently 35 persons on our waiting list to be matched with a community fdend, and we have initiated a program of two to three group activities per month called "Skillbuilders" to serve them. Several sources substantiate the dimensions of need: 1) National incidence rates applied to the population of Johnson County aged 15-64: Schizophrenia (1%): 926 persons Affective disorders (6 %): 5,554 persons "Providers believe that the number of persons in Johnson County with disabilities is beyond national averages." CITY STEPS, p. 39 2) In 1998, among age group 15-64, affective psychoses and schizophrenia ranked among the top three diagnoses for Johnson County hospital discharges. In age group 45-54, schizophrenia ranked # 1 and affective disorders (~ 2. (Johnsan County. C(3mm~Jni~ H~lth Assessment. 2OO0_~ , 3) In 2003, Johnson County MH/DD Dept. conducted a needs assessment that included a survey and focus groups of clients with mental illness, family members, and service Providers. "Provide opportunities for additional social and recreational activities" was ranked # 8 of 12 priority needs. ~J~hn~3n County MH/DD 213133 Need~ A.~aea._~nent: Ren~rt (3f ~urvev and_. _F._ocus._Groans. Auaast. ~ ....... J .............. ~ r 4) The Johnson County Health Improvement Planning Committee, in their publication, "-rep ~i Ma~iic~r Ha,~lth Prc)bl~m~ in.Jnhn.e,~n ~,~3Hnt¥: 20(3(3," ranked mental health as the No. 4 problem and identified barriers/needs as follows: "demand for services is overwhelming the mental health llllllllll III I IIIIIIIIII I I FYn.~i Nnn-I-tn~ ~.~inn Annlic~tinn ] '7 ~ ii ii iiiiii ii i iii iii i1! i ........ . . ...... , .............. .... ~11 i System; there is a lack of preventive health care services; stigma; problems won't be solved entirely based on medications." 5) The Compeer Board conducted a survey of 42 M~nf~al :H_ea____!th Consum_e_m in 2QQ/to establish the · need for friendships among the target population. 35 of the 42 consumers surveyed said they desired a community friend. Section 2- Leveraging Resources 10. Is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (circle applicable line). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) ...... _ ....... Economic Development- Non-profit (1% amortized loan) ............. Public Facilities Project- Non-profit (conditional occupancy loan) ...... Public Service Project (grant) _$6,000 ....................... FY2005_ 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. if other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. ,. , Budget Breakdown Expense Category Type Status (e. g. salaries, - ............................................................... acquisition, rehab) CDBG List Source of in- Cas If possible, please 13rioritize the bud;let .. Funds Other ............................... Funds Other Funds Kind ................ Antic.,_ ....... Comm._ Compeer Director $ 6, 000 $15, 660 Wellmark x Salary and benefits Foundation FY 2005 haft-time Grant - 15, 660 Support Staff Salary $ $3,000 Wellmark x FY 2005 20 hrs per Foundation month Grant - 3, 000 Rent, Utilities, Office $ $5,000 Fundraising x Expenses Printing and Copying $ $400 Fundraising X · Program Materials $ $500 Fundrai$ing X FY'OR Nr~n-Hnll.~:inn Annlir,.~tir)n 1 ~76 , Compeer Dues $ $500 Fundraising Volunteer Recognition $ $100 Fundrai$ing $ $ $ $ $ $ $ $ $ $ Total $6,000 $25,366 Amount of pdvate~agency\other funds $_._25,366 ................ (a) Amount of CDBG funds $ 6, 000 ...................... (b) Total Project Funding $_31,366 ............................ (c) (a + Number of persons assisted ___45 ............................. (d) (see question 18) Total cost Per person _$697 ...................................... (e) (c + d) Total CDBG Cost Per Person $_. 133 .................. (f) (b. d) 12. If volunteers are used please de,~dbe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. ........... ...... ............ Unskilled labor _2,360 hours x $10 per hour = $23,600 ................ .... Skilled labor (Administration, 1,188 hours x $15 per hour = $17, 820 planning, fund raising, database maintenance, publicity) .... ...... ._ Skilled labor (.__ ....... ) ........... hours x $.. per hour = $ .............. .. Skilled labor ( ................ ) . . hours x $. per hour = $ Skilled, labor ( .................. ._)_ ........ . ........ hours x $_~ per hour = $ ............. ................... Illllllllll IIII I II ........ ill,, ,,,, , ....... Tot , .............. IIIIlllll I I m~lll, I ......._ .... , ............ Except for one half-time paid director, the Compeer Program is entirely delivered by volunteers. Them are currently 10 active, one-on-one matches of volunteer friends from the community with adults receiving mental health treatment for socialization and recreation. Our goal by the end of FY2005 is to add 35 more. Volunteers are required to take 4 hours of.training, spend 4 hours per month with their matched fdend, complete monthly reports, and meet with their fdend's mental health professional. Three volunteers attend "Skilllbuilders' monthly group activities for those on the waiting list. As no special skills are required to be a community friend except the willingne,~ and ability to be a friend, we value this time at $10/hour. (2,360 hrs (~ $10. hr= $23,600). A volunteer plans and runs a program of monthly group activities for clients on the waiting list for a match (currently 35 people) as well as for all the active matched friends. An administrative volunteer manages database maintenance and helps with publicity. 12 volunteer Advisory Board members (many iii iiiii iiiiiii iii i ................................ ...... . .... lllll, ....... . .... . ........ -- - .... II III ._ IIIII ..... IIIIII I II of whom are mental health or social work professionals or hold other types of administrative jobs in the community) each attend 2 hours/month of board and committee meetings and spend another 4 hours/month on committee projects such as fund raising and outreach. We are probably undervaluing their time at $15/hour. (Total 1,188 hrs/year (~ $15= $17,820.) 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). -Robert Wood Johnson Foundation Faith in Action Grant: initial $25,000 plus $10,000 to be used Jan-June 2004 (received) -Mental Health Center for Mid-Eastern iowa (CMHC): Technical support and meeting rooms. -Johnson County MH/DD: $10,000 onetime, year-end grant, June, 2002 (receiv~ot renewable. -Pilot Club of Iowa City: $3,000 grant request (not funded in 2003); will request $500 that could be funded in Dec., 2004. -Johnson County Community Foundation: $500 received, January, 2004 --Direct mail campaigns: $6,000 (received over 12 months period.) -St Mary's Church: $500 (received in 2003) -Fund raising events and miscellaneous smaller activities: $3,000 ($290 received so far; event planned for February) -Annual pledges will be sought from businesses and churches for a stable, annual source of support for this program (pending, spring 2004) -Funding for special events from churches: to be requested as events are scheduled. For the planned fund raising concert (Feb., 2004), St. Mark's Methodist Church has contributed a venue, the cost of beverages, and church members to serve refreshments after the concert. Four churches have contributed the time and talent of their musical groups for the concert. 14. Does the proposed project pay property taxes? Yes..___ No_x if yes, what is the estimated value of taxes generated from this project? $ if property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes? Yes No If "yes", what is the percent of full taxes paid? % and amount paid $ Section 3 - Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes_._x No Please explain. The 12 member Advisory Board is committed to finding an ongoing, stable source of support to be able to continue this program after the Robert Wood Johnson Foundation grant expires in June, 2004. We have plans (as outlined above) to seek annual pledges from businesses and churches to provide a secure base. An annual event will be held which we hope will raise $2500. Direct mail campaign will be enlarged so that our fundmising capacity will approach $9,000 annually. A Wellmark Blue Cross and Blue Shield Grant has been applied for that will contribute $20,000 to the program. The Director continues to seek larger grants to augment these basic sources. The CDBG grant, if awarded, will help us pay the Director's salary to keep the program going while the above sources of funding are being sought. 16. Bdefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description of Activity: July 1, 2004 Beginning of City Fiscal Year and Project Start Date July 1, 2004-Dec. 31, 2004 $6,000 toward salary of half-time Director Section 4- Impact Benefit to the Community 17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for Iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. Consumers of mental health services with chronic mental illnesses survive by: -SSi or SSDI incomes estimated at $6,000~r -Part-time supported employment (optional): estimated $728/yr -Title XIX or MEPD health insurance for psychiatric care and medications -Section 8 rental housing vouchers to allow paying 30% of income for rent -Other services (case management, therapy, in-home counseling, nursing visits, employment counseling, etc.): paid through Johnson County Dept. of MH/DD using state and local funds on client participation basis Most live alone in apartments (Sect. 8) with support from community agencies as outlined above. Budget cuts and continually increasing caseloads for this client population preclude existing agencies from meeting client needs for one-on-one companionship. The nature of mental illness and the stigmas attached, impair clients' ability to reach out for socialization and friendship, both of which have been shown to prevent expensive relapse'. All service agencies have recognized the need for this type of program and have provided letters of support for our grants, but none can afford to take over this service in the current funding climate. Through the creative use of volunteers, Compeer is designed to fill this gap in the continuum of care. There are 35 adults with a mental illness currently on our waiting list to be matched, and we are anxious to be able to continue this program to recruit and train the additional volunteer friends that are needed. To serve the people on the waiting list, we have initiated a program of group activities entitled "Skillbuildem". An average of 15 people attend social and educational events two to three times per month. Two to three community volunteers organize and lead these activities. 18. List goal(s) of this project. In addition, please indicate the population ta he served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note: If this application is funded, the information in thi~ t~hl~ will be used as Income targeting for the CDBG Agreement). 1. Improve the quality of life for adults with chronic mental illness through supportive, normalizing friendships. 2. Achieve direct therapeutic improvement by developing communication and socialization skills and raising self-esteem. 3. Combat loneliness and isolation experienced by pemons with mental illness 4. Increase community knowledge of mental illness and combat the stigma which creates barriem to effective rehabilitation and community integration. I 45 persons with sed°us mental illness ........ Number between 0- 30% median income ... I Number between 31 - 50% median income .1~ ..................... persons (b) Number between 51 -80% median income ........ persons (c) -.. __. Number between 80 - 100% median income ......... persons {d) ..... Number over 100% median income ..... persons (e) Total _45 persons {f) Percent LMI _100 (a + b + c) + f) ,,, 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employment). -Self-reported consumer improvement in' sense of security; self-esteem; communication skills -Referring mental health professionals report satisfaction with consumer's participation -Volunteers report satisfaction and increased knowledge of mental illness -Consumers report satisfaction with the friendship match -Consumem experience positive impact on: re-hospitalization rate; emergency services use; compliance with treatment plans; compliance with medications. 20. Please discuss how these outcome data will be met by the proposed proJect. These outcome criteria have been met in the 115 Compeer Programs now in operation internationally. Su~ rate percentages ranged from 69% to 94%. We are using their materials and see no reason that we will not be able to show similar successful outcomes given a full second year of operation. In Johnson County we are currently in the process of evaluating our Compeer Program with a survey that has been sent to clients, volunteers, and mental health professionals. Results are expected by April, 2004. 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. Director's office: 507E. College St., Iowa City. Matched friends choose their own locations for activities. Volunteer group events take place in restaurants and other public places and churches. Section 5 - Capacity History Of The Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Amount Expended Recv'd Budgeted Amount (as of 1213~103) .................... FY02 (July 2001 - June 2002) ... FY03 (July 2002 - June 2003) FY04 (July 2003 - June 2004) 23. is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes_x__. No ___. If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case.. 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. The Compeer Program Advisory Board was formed 3 years ago to establish and support the Compeer Program; the Program is now 1 &1/2 years old. The Board was formed in the fall of 2001 under the sponsorship of the Community Mental Health Center of Mid-Eastern Iowa. The program was conceived by family members of persons with mental illness who had perceived a need. The Mental Health Center saw it as a program which would augment its Community Support and Club House programs and offered to assist by proViding office space, other in kind support, and some initial administrative and .professional expertise while it got underway. This in kind support (An efficient and effective way to provide essential program administrative services) can continue if we can find a way to reimburse them beginning July 1, 2004. The new Board spent six months writing a Faith in Action grant to the Robert Wood Johnson Foundation. A grant of $25,000 was awarded for the first 18 months and the final award of $10,000 has just been received for Jan-June, 2004. A half time director (Judith Pedersen-Benn) was hired in Sept., 2002 to develop the program. The Compeer Program Director will be carrying out the plans outlined in this request. Ms. Pedersen-Benn has considerable experience in directing all facets of non-profit agencies. She has a M.S. in Community and Organizational Development and Adult Non-formal Education. She has worked with the University of Wisconsin Cooperative Extension and the University of Minnesota Department of Epidemiology. Ms. Pedersen-Benn recently completed the Compeer Professional Training Program and is currently enrolled in the University of Iowa's Master of Social Work program. In a year and a half of operation we have initiated 15 matches, trained 21 community volunteers, and initiated a program of group activities for 35 people on the waiting list for a match. The Board, composed of 12 experienced volunteers from the community with social work, administrative, and teaching experience, has initiated aggressive fund raising activities and has formed an Interfaith Outreach Council of 19 faith organizations. They are planning a fund raising concert for February involving many local churches. They will seek annual pledges from local businesses and churches to provide a stable core of funding. Due January 23, 2004 by 12:00 noon - No Exceptions CITY OF I0 WA CITY Planning and Community Development 410 East Washington Street (319) 356-5230 stephen-long~owa-city, org tracy-hightsh~'owa-city, org steven-nasb y~iowe-city, org i i iiii ii i _ __l_.!.l !_lllllll I l II I I City of Iowa City FYO$ Funding Request for Non-Housi,... .,.. ..Projects 1. Name of Project'. Free Medical Clinic Case Management 2. a Total A . mount of CDBG Funds Requested: $30,000 U. LUCI[ I. ~ }' .................. '--~ 3. Name and address of applicant/organization: Iowa 120 North Dubuque Si. Iowa City, IA 52245-1708 ilF, t Ifa new applicant, haveyou metwith City staff?, ill!il ' ' - //! 4. Contact Person: Sandy Pickup Phone Number: 337-4459 ......... Fax Number: 34'1-0054 Email Address: spickup3@mchsi.c~m 5. Location of proposed project: Iowa City Free Medical Clinic 6. Check CITY STEPS Objective (check only one)' Homeless Needs Public Facility Needs X Public Service Needs _.__ Economic Development Needs 7. Bdef summary of the proposed project (please limit response to a paragraph). The Iowa City Free Medical Clinic (FMC) proposes a continuation of our case management program for people with chronic illnesses. The purpose of this program is to improve the health outcomes (and quality of life) for our clients with diabetes (DM), hypertension (HTN), asthma and depression. The grant will fund a full time position for this program for one year. The case manager will provide ongoing support for the growing number of uninsured patients with chronic illnesses who are served by FMC. Section I - Need/Priority 8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one most applic.....a, ble ....... p_d.._Odty nee~. and priority need level, as shown on pages 91.92 and 98,99 in CITY STEPS), Health services are ranked high pdority in the city development plan. In the ~ 999 NON-HOUSING COMMUNITY DEVELOPMENT PLAN it was estimated that $50,30~,205 would be needed to address health care needs in the community. Within our case management program it is estimated that over $400,000 in medications are contributed to Free Medical Clinic. Nearly $90,000 in volunteer labor is donated by local professionals, providing healthcare to patients with chronic illness. While this is far from the millions of dollars needed to provide healthcare services, it is important to acknowledge the donated services and medications leveraged by FMC to accomplish this goal. Healthy Iowans 2010 also includes diabetes, heart disease and stroke and health care access as priorities in Iowa's health agenda. ~ .... II I ..... mlllllllll .._ IIIIJl · IIIII I IIl.l. llJJ I I . _ .... F Y05 Non-Housing Applica t/on 18 2 ppdcdbg/nont~usingapplication.doc By providing free medication, exams by medical professionals and continuity of care~ our case management program will assure access to health care and health education for/ow-income people who live with chronic health problems. Health Se_rvices .......... Hi.(ih Priority Need prioritY' Need I~vel'' (High, ue~i'ium or LOw) ~'' 9. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the City's continuum of cam as outlined in CITY STEPS. Many case management programs are implemented to keep healthcare costs down. Our program does this by keeping people with chronic illness out of emergency rooms and providing preventive treatment to avoid more complex health problems. The primary purpose of our case management program is in keeping with our mission of "providing health care to those in need." The people we see have no health insurance and do not qualify for other assistance. We want to assure they have the same access to care as other people in our community. Due to proper screening, referrals from UIHC, MercY-on-Call, Hope House, Proteus, MECCA and other community health care providers, approximately four new case management patients are enrolled into the program each week. tn FY 03 we had 1067 patient visits for DM and HTN and another 279 visits for asthma and depression. This is a 17% increase in visits for these conditions from FY 02 and 37% since FY 01. (These visits are from 340 patients). Our outcomes demonstrate that our case management program is successful. 100% of patients are on prescription medications. 80% are monitored at least every 3 months in the clinic, compared to 45% before this program was in place. This is above the national average. We continue to seek funding to provide diabetic testing supplies to as many patients as possible. During FY01 we provided 13 glucometers to diabetic patients. In FY 03 we provided 26 glucometers to patients. In addition, we provide glucometer test strfps to at least 15 patients per month (as well as lancets and syringes). It is especially important for this project to be a part of FMC. Being uninsured and low-income increases a persons' risk of becoming chronically ill. See attached Attached are recent articles that demonstrate the worth of Case management for people with chronic illness. Section 2- Leveraging Resources 10. Is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (circle applicable line). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) .... ........... . .... . , Economic Development- Non-profit (1% amortized loan) ................... ......... ........ Public Facilities Project - Non-profit (conditional .occupancy loan ) Public Service Project (grant) $30,000_ ....... .2..0..04--~'005 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rahab projects. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement FY05 Non-Housing Application ] 83 ppdcdbg/nonhousingapplicafion, doc the project, please lis o s are. in-kind cas ~, and check if the funds are anticipated or committed. Document Costs Whenever Possible . PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. .... Budget Breakdown ..... ..................... ........ Expense Category Type Status ( e. g. sa/aries, · ................. acquisition, rahab) List Source of If possible, please CDBG In- Funds Other Funds Other Funds Kind Gash Antic. Comm. prioritize thebudget ._ Please p/ace an "X" in box that applies: .......................... Salaries and Benefits ' $30,000 ?_.~_,~95~.~ X Medical Supplies $ $4,000 Churches & X X clubs ...... .... Educational Materials $ $100 FMC X X Medications $ $400,000 Drug Companies X X and Mercy Hospital Laboratory Tests $ $10,000 uIHC X ................ __ Volunteer Support $ $89, ~ 50 · " ~ $ $ , _ .. .... $ $ .. $ $ $ $ $ ......................... Amount o~ priYato~agency\othor ~unds $~.~.~_2._..0!'-.?_ ............................. , ^mount of CDBG ~unds $$0,000 .................................... Total Proi~¢t Funding' $~..6,201 · ~ ................... {¢} (~ + b) ...... . ......................... Number of persons assisted 36.0 . (d) (see question ~8) Total cost per person $?~__1_7_..._.._. ...................... (e) (c + d) Total CDBG Cost Per Person $_8__3. ......................................................... (f) (b + d) . .. · . iiiiii ii iiii ., FY05 Non-Housing Application ][ 84 ppdcdbg/nonhousingapplicaUon revised 2-19-O4 I Il Il Illlnllll In ................... the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible · PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. Budget Breakdown ................ Expense Category Type Status ( e. g. salaries, ' ....... acquisition, rehab) LIst Source of If possible, please CDBG In- prioritize the budget Funds Other Funds Other Funds Kind Cash Antic. Corem, Please place an "X"in box that applies: Sa~~andBenefits. . .... $30'000... ..... .$_ X Medical S~l, ies $ $4,000 Churches & X X · clubs Educational Materfa'~ $ $100 FMC X X .... . . Medications $400,000 Drug Companies X X and Mercy Hospital ......... Laboratory Tests $I0,000 UIHC X X , ,, Volunteer Support $ ~X, $89,.~ 50 X . . .................... · . . .. .......... $ $ '\ $ $ Amount of pdvate~agency~other funds $~(a) Amount of CDBG funds $~(b) Total Project Funding $~~(a + b) Number of persons assisted 3.60 ......... (d) ~question 18) Total cost per person $1,481_.._ ................. (e) (c + Total CDBG Cost Per Person $83 ............ (f) (b. d) IJll __.l.I. Ill Inllnl FY05 Non-Housing Application 12. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. ......... Unskilled labor ..... 300~_ hours x $10 per hour = $3,000 ..... .... Skilled labor (nursing students) 12..__50 _hours x $11 per hour = $13,750 Skilled labor (physicians) 500~ hours x $80 per hour = ~40, 00~' Skilled labor (pharmacists) 850 hours x $34 per hour = "$28, 900 '" .,, Skilled labor (lab technicians) 250 hours x $14per hour = $3,500 Total $$89,~50.00 ._ 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates.of funding awards or decisions). Wellmark (denied), HRSA depression screening grant (last year of 3 year funding in FY 05), Pharmaceutical Companies (ongoing), Iowa Department of Public Health (smoking cessation-obtained in FY 04) 14. Does the proposed project pay property taxes? Yes No__X._ If yes, what is the estimated value of taxes generated from this project?. $ ....... If property taxes are not paid, does the proposed project pay'a Payment In Lieu of Taxes? Yes. No_X If "yes", what is the percent of full taxes paid? % and amount paid $ ,.,..._. Section 3- Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes._.X.__ No Please explain. We continue to seek funding from many sources. 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as mzoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description of Activity' July 1, 2004 Beginning of City Fiscal Year and Project Start Date Perform Chart review and determine patient progress. July 1, 2004- June 30, 2005 Screen all new clients at each clinic to determine eligibility and need for our program Order medications bi-monthly Pumhase glucose monitoring equipment and supplies as needed. June 1-June 30, 2005 Program evaluation Outcome measures Section 4- Impact Benefit to the Community 17. The strategies and objectives of the CiTY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for Iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. Healthy people are more able to maintain employment; employment hopefully means maintaining a standard of riving that avoids homelessness. Preventive health care means less costly visits to the emergency room and a continuity of care that maintains a healthy lifestyle. FY05 Non-Housing Application 18. List goal(s) of this project. 75% of Chronic Care patients will be monitored every 3 months. 100% of Chronic Care patients will receive dietary counseling. ,> 90% of diabetic patients will receive a glucometer and testing supplies. 85% of Chronic Care patients will receive an eye exam once every two years. 100% of Chronic Care patients will be offered a flu vaccination; 80% will receive one. 100% of diabetic patients will have an annual HBAlC blood test. 100% of Chronic Care patients will have an annual lipids panel drawn and will be treated as needed. :> 100% of diabetic patients will be evaluated for the preventative use of ACE inhibitors or ARB for renal protection; appropriate patients will be treated. In addition, please indicate the population to be s.e~e_c!, by the proposed project according to the income categories shown in the Applicant Guide. (Please Note: If this application is funded, the information in ~Is tabl.e, will be used as income targeting for the CDBG Agreement). Number between 0 - 30% median income 350 ........... persons (a) .......... Number between 31 - 50% median income 10 persons (b) ......... Number between 51 -80% median income persons (c) Number between 80 - 100% median income ................ persons (d) .... Number over 100% median income , ~ persons (e) ........ IBIIIII.I ....................... IIIIIIIII ii ii iii ii i ..... i, i! .................. Total 360 persons (f) Percent LMI 100% (a + b + c) + f) 19. As accurately as possible please descdbe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employment). Measurable outcome data: Improve compliance with appointments and medication use. Improve control of symptoms of disease, and decrease complications of disease Increase knowledge of disease process, nutrition, medications and self-cam behaviors. Increase use of self-care behaviors. increase satisfaction with care and improve quality of life. 20. Please discuss how these outcome data will be met by the proposed project. The case manager will provide education to help clients increase knowledge of illness and develop self-care behaviors Assist staff physician to meet clients' needs in a comprehensive and consistent manner; providing services within the scope of practice and according to FMC protocols. Monitor client medication use to ensure correct use and to provide timely refills Provide and follow-up on referrals for services needed but not provided at the clinic 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. ........... i~1 i ..... mlllllll__l i iii i ........ . .... i FY05 Non-Housing Application 18? ppdcdbg/nonhousingapplir.,afioil, doc iii_ iiii II ii i ........ . ___ i ........ _ ............. .. Section $ - Capacity~History Of The Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (C/ty fiscal year July 1 to June 30) ......... ___ Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12131103) ........ FY02 (July 2001 - June 2002) FY03 (july 2002- June 2003) $18,000 $~8,0~0 FY04 (July 2003- June 2004) $7,500 $3,409. 23. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME'funded projects? Yes X No____. If"No" or the matter is currently in litigation please give the name of the case and explain the basis of the case. 24. Please provide evidence of your organization's capacity and experience to undertak® and complete the proposed project within the established timetable and budget. In FY 01 FMC requested $39,500 to pilot a case management project. $21,275 was awarded and a half time person was hired to implement this program. (Because of staff turn-over the full amount was not spent). IN FY 03 FMC requested $38,413 and received $18,000, In FY 04 we have a $7,500 CDBG grant. We also currently manage grants from' the State of iowa, County funding, etc... Due January 23,'2004 by 12:00 noon - No Exceptions CITY OF I0 WA 'CITY Planning and Community Development 410 East Washington Street (319) 356-5230 stephen-long~iowa-city, org tracy-h igh tshoe@iowa-city, org steven-nasb y@iowa-city, org Chronic Ailments per clinic visits 6000-' ,~0 5483 5000- .................. ~~~,~,~.-. :~. ......... ,~ ,n, ,q ,,,-,,-,~ ~ ..... ***, ,**, ~,o ~ n B ~~! .... ~~~~~~ .... - ...... ~~ -3,~0 ,,,,,,,, ....... -, ..... ,, .... ~DM 2000 ....... D total visits 3 Fiscal Years Yahoo! ~ Mai! Search '-' ...... Nev~ User? Si_an Maps ..... Maps Hom~ - H~ Yahoo! Maps Back to Map ~ 120 N Dubuque St Iowa Ci~, IA 52245-1708 W Park Rd :.~ ...................................... ....-.~ ~ ...... , ~., ¢ ................ ':~.~ -. ~ ~;' '" ~ ['-";_'Z_';3~_~.. ~ ~~~ .......... ';~ ...................... ~" ......... When using any driving directions or map, It's a good idea ~ do a reali~ check and make sum the road still exist, watch out for construction, and follow all traffic safe~ precautions. This is only to be used as an aid in planning. Copyright © 2004 Yahool Inc. All rights reserved, Privacy Policy - Terms of Service - Co_ovright_.B0ficy - Yahool Maps Terms of Use - He~ - __Ad__.. Feedback 190 Contacts. Susan L. Norris, MD, MPH Division of Diabetes Translation, NCCDPHP, CDC 770-488-5030 SNor.r..is~cd.c,_qov Brad Myers Community Guide Branch, EPO, CDC Case Management Interventions are Strongly Recommended to Improve Glycemic Control in Diabetes Diabetes is the seventh leading cause of death in the United States and accounted for $98 billion in total U.S. healthcare system costs in 1997. Over 15 million Americans have diabetes, including 5,4 million who don't know they have the disease. Diabetes management is complex and difficult for both the patient and the healthcare provider, and traditional healthcare delivery methods have not adequately met their needs. Because better glycemic (blood sugar) control increases the quality of life of people with diabetes and results in cost savings for healthcare organizations, an important question is: what health-systems level interventions are effective in improving grycemic control in people with diabetes? A systematic review of published studies, conducted on behalf of the Task Force on Community Preventive Serv~-.as by a team of experts, including those from the Centers for Disease Control and Prevention (CDC), the National Inst':~' Jte of Diabetes and Digestive and Kidney Disorders (NIDDK), found that case management interventions are effective in improving glycemic control in people with diabetes. Based on this review, Task Force recommends that these strategies be implemented on the basis of strong evidence of effectiveness. B_a_ckc~.round on the I..nte_rventio~nn · Case management involves improved planning, coordination, and provision of care to address the needs of a population at risk for excessive resource use, poor outcomes, or poor coordination of services. Case management usually assigns authority to a professional (case manager) who does not provide direct health care but oversees and is responsible for coordinating and implementing care. · Case management has 5 essential features' 1)identification of eligible patients, 2) assessment, 3) development of an individual care plan, 4)implementation of care plan, and 5) monitoring of outcomes. · Case management can be delivered as a single intervention or as part of a multicomponent intervention (e.g disease management). " Findin.a_.S.... from. the Systematic.Review · In 14 of the 15 studies that met inclusion criteria for review, case management improved glycemic control, · Case management improved glycemic control (median glycated hemoglobin [GHb]) by 0.5 percentage points when implemented with disease management and by 0.4 percentage points without it. An improvement of this size is associated with a decrease in diabetes-related complications and death. · When delivered as part of disease management, case management improved the frequency, of monitoring of GHb levels by healthcare providers (median 33% increase in monitoring). · Case management was effective in adults with type 2 diabetes in managed care systems; applying the findings beyond these populations and settings has not been well defined. · Future research should: 1) define what interventions may be added to case management to optimize he~.~'th outcomes, 2) identify the optimal intensity of patient contact and who should deliver the intervention, and 3) determine the effect of case management on other outcomes, such as patient behaviors, lipid levels, blood pressure, cost, and quality of life. Publi...catio..ns: · MMWR/Recommendations and Reports. - ..September 28, 2001/Vo1.50/RR-16.: A report on findings · American Journal of Preventive Medicine -'"Am J Prev M'eC~i' 2002:22 i~4si; "t~-38: A report on evidence and findings. See _w. ww_,_.t_hecommu.nitye_u_ide.,o .r.q/diabetes/for individual articles. health and to prevent disease, injury, disability, and premature death, appropriate for use by communities and healthcare systems. For mom information about the Community Guide (including links to publications and a variety of resources) see www.thecommunit_v_auide.orq for Diabetes see www.th...e._commun_itvapide.qr~lldia_betes! ', This information is public domain, Copying and disseminating freely is encouraged. However, citation to source is appreciated. Updated- December 27, 2002 u.ninsured May 2000 THE UNINSURED AND THEIR ACCESS TO HEALTH CARE Today, 44 million Americans are without health insurance ................................... Flgum coverage. Having health insurance makes a substantial Health insurance Coverage difforence in'the amount and kind of health care people are able to obtain and ultimately can make a difference in how by Poverty Level, 1998 healthy .people are. The uninsured are predominantly under the age of 65 because virtually all elderly Americans have Medicare coverage. Most Americans receive health insurance coverage through their employem; but millions lack coverage because their employer does not offer it or they cannot afford ......., .oo,,.,,o......oo~ .o..,.,..,,,,,00.. ,~. to pay. for it. Medicaid covers 40 million Iow-income people, RPI.) FPL) but millions more do not meet its restrictive income and eligibility cdteria and are left uninsured ...... , .... ................. Between 1988 and 1998, the number of uninsured 9few by Over half (56%) of the uninsured population is Iow-income, an average of one million per year (Figure 1). In the early and nearly one in five of the uninsured are Iow-income 1990s, this growth was largely due to decreased job-based children (Figure 3). Almost all of these children are eligible coverage that was somewhat offset by expansions in the for coverage through either Medicaid or the State Children's Medicaid program. In recent yearn, with the improved Health Insurance Program but are not enrolled. Their parents economy, job-based coverage is no longer declining, but make up another 19% of the uninsured population Medicaid enrollment of adults and children I~as dropped, due ' in part to unintentional consequences of wel[aro m[orm and ................... ~q~,,~ ................ immigration policy. ~ The Uninsured Population, by Age and Income Groups, 1998 .............. ~ou.~ ~ ........ ' ........ Trends in Coverage for the Nonelderly ~""""" Population, ~ 994-~ 998 P~ment uf impulmflon Chlldren 25% IJtl h1~Ul'ed g% Adu Its without 20% 17.1% 17.4% 17,'/'% 16.3%+ 16.4% Children ..... - '- '~ 19% 1,5% Adulte ~0~ ~.~'~ ~.~% ~ ~ .0% ~o.~ Total = ~ million 5% Medicaid 0% t 994 1995 1998 1997' 1998 ,.,--,,, Almost three-quarters (74%) of the uninsured are in families uninsured39,4 40.3 44 A 43.1 43.9 (=,,,~,..) where at least one person is working full time, and 10% are SOURCE: Ufl3en In,~tute ena~ ~f Mamh 199~-1966 Cu~e~{ Pe~ula~m ¢:urvay_ .............. in families with at least one part-time worker. Only 16% of WHO ARE THE UNINSURED? the uninsured are in families with no workforce attachment. The uninsured are predominantly workers and their families, A total of 25 million workers---18% of the workforco~aro uninsured. Low-wage workers are at greater risk of being many of whom have Iow incomes. Low-income Americans uninsured, with nearly a third (31%) of workem earning (those who cam less than 200% of the federal poverty level, under $20,000/year uninsured compared to 5% of workers or $27,300 for a family of three in 1998) run the highest risk earning over $50,000/year. Workem in small firms (less than of being uninsured. About a third of the poor and near-poor 100 employees) are more likely to be uninsured than those lack health insurance coverage (Figure 2). in larger firms. 1450 G S,r,~.~r NW. SurrF, 250, W~,';I-(INCTON, DC 20005 PEO~,'£: 202-347-$270, F,4.,V: 202-347-5274, PU~tJ¢~T/O~,'S: 1-800-656-4533 WWW.KFF.ORG 192 WHY ARE So MANY AMERICANS UNINSURED? WHAT DIFFERENCE DOES HEALTH INSURANCE MAKE? The high cost of coverage is the most commonly cited reason for lack of health insurance. Insurance premiums, Health insurance affects access to health care as well as the along with the employee contribution, have increased financial we;l-being of families. Nearly 40% of the uninsured substantially over the past decade, with the average have no regular source of health care, and, coupled with a employee share of premiums at 27% in 1998. fear of high medical bills, many delay or forego needed care. Higher premiums have particularly affected Iow-wage · Nearly 40% of uninsured adults skipped a recommended workers. The employee cost for family coverage is higher in medical test or treatment, and 20% say they have businesses that employ mainly Iow-wage workers than in needed but not gotten care for a serious problem in the those with mostly high-wage workers. AcCess to employer- past year (Figure 6). sponsored health coverage has also been declining among ..................... ............. Iow~income workers, as employment continues to shift into sectors that are less likely to offer coverage. Percent of Nonelderly Adults with Barri,r Cs Gaps in the Medicaid program leave many Iow-income to Care, by Insurance Status, 2000 Americans, especially adults, without coverage (Figure 4). ...~,~ Noneldedy Iow-income adults must meet stringent income eligibility standards and generally are not eligible if they are recmamended single adults or childless couples, no matter how poor. ,,,o,~,,.,, ............ Parents may qualify for Medicaid, though income eligibility is set much lower than for children. ....... R~re 4 Had problem~ gettlltg Health Insurance Coverage of Low-Income Adults and Children, 1998 i~ Medtcald I'"'J Un In lurecl .............. C.,L~m~,"'"°"°~ ~' i -~-+:%=~--~ · Uninsured children are at least 70% more likely than (,~,..."~,-,~ ~ ":_.,, I insured children not to have received medical care for .~ ~ common conditions like ear infections--illnesses that if WOMEN (<moP,w.,~ 41)% (,~,.%~~ .-.]' left untreated can lead to more serious health problems. They are also 30% less likely to receive medical <~,,~.,,,~ ~ ,o- .:_ ] attention when they are injured. MEN (lOO-lg~~ 4~'~ ........ I ....... ....,~.~.,.,_ · Both uninsured adults and children are less likely to Federal ~ t.eV,l was $13,61~0 fme family of lhree in 1998. · ,o..c~:u=.,..,~~~..,...,..c,...,.~.,o.~,,,, receive preventive care. Uninsured adults are over 30% ..................... less likely to have had a check-up in the past ,.,ear; The nature of employment and employer-provided coverage, uninsured men 40% less likely to have had a ?ostate the share of families who live on Iow incomes, and the scope exam and uninsured women 60% less likely t~ have had of state Medicaid programs all contribute to the wide a mammogram compared to the insured. variation in health insurance coverage across states. Neady . a three-fold difference exists between the state with the Delaying or not receiving treatment can lead to more serious lowest and highest uninsured rates (Figure .5). illness and avoidable health problems, which does make a .............. ;;;,,, - difference in how healthy people are. Percent of Nonelderly Population with No Health Insurance by State, 1996-1998 · The uninsured are more likely than those with insurance to be hospitalized for conditions that could have been avoided, such as pneumonia and uncontrolled diabetes, · The uninsured with various forms of cancer are more likely to be diagnosed with late stage cancer. Death rates for uninsured women with breast cancer are significantly higher compared to women with insurance. ..~~ insurance clearly matters for the millions of Health ...o..,^.,.,...~ Americans who lack coverage. Decisions made by the ~<~,~(,~.,.,.~ .~,.~,,,,,,,,.~oc) uninsured to delay or forego needed care because of its cost []--~,~.,-~-) · .~0~ (- .,-..i ultimately can lead to poorer health outcomes, · OlJRCE: Urba~ Ir~lule, anatyala of 3 ~arfl3<m~d dam frar~ Ma~ 1997-1999 Cumin1Populelton Survey. The Kaiser Commission on Medicaid and the Uninsured was established by the Henry J, Kaiser Family Foundation to Jttt'~ction as a policy inst~l-ute and forum for analyzing health care coverage, financing and access for the low-income population and assessinff options for re$orm. The Kaiser Family'Fottrtdation is an independent national health care philanthropy and is not associate( ':ries, 193 JOHNSON COUNTY PUBLIC HEALTH ___ ~ RALPH WILMOTH, M.P.H., M.P.A. DIRECTOR January 21,2004 Housing and Community Development Commission Dear Representative: I am writing to confirm my support for the Iowa City Free Medical Clinic Community Development Block Grant application for funding for a case manager. The Free Medical Clinic fulfills an unduplicated need in Johnson County. The clinic serves as a health care facility for thoSe without any other means of accessing health care. This service to our community decreases the number and sevedty of cases of disease and disability by addressing health needs before they escalate to problems that must be addressed at hospital emergency department. Many of those served either could not or would not access services anywhere else until their condition was life threatening. The need for a case manager at the Free Medical Clinic is great. One of the valuable services provided to the clientele of the clinic is referral to other services in the community that will improve the health and physical condition of the patient. This linking of services to patients makes better use of community resources and decreases the total cost to the community. A case manager provides the ability to assure an appropriate continuum of care rather than sporadically addressing health crisis as they occur. The Iowa City Free Medical Clinic is an integral part of the public health system and the Johnson County community. Johnson County Public Health is supportive of this grant application and the benefit providing funding for a case manager will contribute to our community. Sincer~~ ,. . . p ,' [}al h Wilmoth, M.P.H., M.b.A. 194 1105 GILBERT COURT , IOWA CITY, IOWA 52240 · PHONE: (319) 356-6~0 ~ FAX: (319) 356-6044 ....... #1~11 I I I iiiii i · . _ iiii i ._ III ii iiiii i . iiii .... III i i i i .... iiiii i .......IIIII _._ City of Iowa City FY05 Funding Request for Non-Housing'Projects 1. Name of Project: Outreach Services Coordinator 2. a. Total Amount of CDBG Funds Requested' $30,000 J,~ ~ 3 ?.00~ b. Loan'S 3. Name and address of applicant/organization' Shelter House 331 N. Gilbert Street PO Box 3146 Iowa City, IA 52244 4, Contact Person' Christina M. Canganelli Phone Number: 338-5416 ext. 102 Fax Number: 358-7132 Email Address: ehpcmc@aol.com 5.Location of proposed project: Shelter House facility site 6.Check CITY STEPS Objective (check only one): HOmeless Needs Public Facility Needs ..... ~'- Public Service Needs ........ Economic Development Needs 7. Brief summary of the proposed project (please limit response to a paragraph). Shelter House is requesting CDBG funding for the provision and support of one full-time outreach services coordinator. Funds awarded in FY04 for this position were utilized to leverage more than $448,000 in federal funds for supportive services for the homeless of Johnson County as part of the Supported Training and Access to Resources (STAR) Program..The STAR Program has been renewed by HUD and will again require a cash match. It is our intent to use FY05 CDBG funds to meet a significant portion of the cash match. If unable to meet the cash match threshold as mandated by HUD, this community will lose the full amount of the grant award. This loss will cause a serious loss of supportive services for the homeless of Johnson County, will create crippling gaps in an existing Continuum of Care which will compromise the overall strategies and objectives of the CITY STEPS Plan, and ultimately place a significant burden on other providers and the community at-large. Prior to FY02, this activity had been funded and staffed at only .SFTE. Through the support of CDBG funding and increased community support, Shelter House has been able to successfully staff this position at 2 FTE's. Shelter House maintains that access to staff is crucial to the clients' timely progression from homelessness to permanent affordable housing. As such, we are committed to maintaining access to staff as has been achieved over the past four years--staffing the shelter 24 hours a day five days a week, closing from 11:00am - 5:00pm on Saturdays and Sundays only. Staff would continue to focus on expediting access to local mental health and substance abuse resources, employment, housing and other corollary community based and public resources. Clients served at Shelter House are documented as high risk or involve multiple risk factors in addition to being homeless. These risk factors include' chemical addiction, physical or mental illness/disabilities, Iow educational accomplishment, serious life skills deficits, prior history of involvement with the juvenile or adult justice systems, chronic unemployment, and extremely Iow income. The outreach services coordinator is responsible for coordination of outreach programs and program development, maintaining his/her own client load, interfacing with others on the STAR case management team and development and/or refinement of intake, assessment, exit, and other evaluative tools. Furthermore, this position is responsible for both coordinating and, in conjunction with the STAR case management team, staffing the Outreach Clinic which runs weekday mornings out of the Wesley Center. Here, individuals referred from throughout the county can and do receive support, information and referrals for employment, housing, health, clothing and other basic needs. An example of anticipated new program development for the FY04 cycle is the interest in developing tenant/landlord educational opportunities for clients transitioning out of the shelter into permanent housing and a sustainable and cost-effective private model of community transportation intended to supplement existing public services. Again, the proposal, if funded, would maintain these services while continuing to leverage the over $448,000 in HUD funds. Section 1 - Need/Priority 8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one.,most al~l~licable prioritv n..e.__ed and priority need level, as shown on pages 91-92 and 98-99 in ClTY'STEPs). " Prio.r,,ity Need: Emergency Shelter Needs __P__r_ioritv. Need Le, vel: Families: High individuals: High w/Special Needs: Medium This project specifically addresses the strategies identified in CITY STEPS Section IV C, subsection c. Addressing Shelter Needs of Persons who are Homeless through the provision of supportive service staff at the Shelter House, this county's only general-use homeless shelter. The specific objectives the proposal addresses are those of: expanding staff and capabilities wit. hin the existing system to provide improved service and expanding available services such as' social/case worker availability... (CITY STEPS p 96). The proposed project is requesting maintenance of the expansion of available services within the existing system. The express intent is to increase accessibility of social/case worker staff for clients, potential clients, other social service providers, and the community at-large. Shelter House's counseling program targets a multi-risk population that is frequently difficult to serve. Shelter House's strengths-based anchor program works with participants to design their own self-sufficiency goals and then to agree in writing to pursue them. Program participants are not self-sufficient in one or more of the following ways: maintaining a permanent place to live, getting the social service assistance they need and qualify for, retaining a job (if.appropriate), and managing their resources. Quite often, counseling participants are people who have burned many, if not all of their bridges in Iowa City or other communities of origin or experience. The counselor helps participants build on their strengths and rebuild relationships with agencies, family members, and others. Program participants from the shelter and adult men and women from throughout the community who are homeless, including HACAP Transitional Housing, transition to the longer term case management program STAR. As funding for this position is utilized to fulfill cash match obligations for the STAR Program, goals and objectives for STAR Program are inherently intertwined with this application. The STAR Program not only meets the aforementioned goal of expanding staff and capabilities within the existing system... ( paragraph one of this question) but also meets articulated priority needs regarding employment training and transportation services which are both identified as high priority need (CITY STEPS page 98). 9. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. Under the Continuum of Care: Gaps Analysis Individuals and Persons in Families with Children, CITY STEPS does prioritize the following service needs relevant to this application (CITY STEPS pages 89 and 90): 196 ~T~ble- f: ....... In_c!_.._ividUals Families with Children Emergency Shelter .H!gh High ....... Case Management High Medium Life Skills Training High ..... Hig~l~ ............... H'~3 usi _n_g..Place men'i .............. Medium Medium J0-b T.ra_!ning H_ig_.h .... 'High- '~ Support of this project directly responds to these identified community needs as the outreach services coordinator works with both individuals and families during their stay at the shelter providing supportive service, focusing on coordinating life skills assistance, housing, access to existing mental health, substance abuse and health care providers, and other supports. There can be no coordinated system if there is no ability to follow through at the initial point of contact, the shelter. The Outreach Services Coordinator works with clients transitioning on to STAR, which is the county-wide case management program for persons who are homeless in Johnson County, and participates actively with the STAR case management team. Furthermore, support for this project not only provides coordination of the existing services but 'also looks to the future in considering new, creative and relevant community-based responses for the homeless such as cost-effective methods through outreach and coordination of existing services to assist with such serious health issues as Tuberculosis screening and follow-up care. The Continuum of Care: Gaps Analysis further indicates the following priority and support of this proposal respective of both Individuals and Persons in Families with Children' ~Tabie-'~, ................ indiVicl'u-a'ls Families with Children Chronic SubstanceA~busers... High ._.High .... SeriouSl-Y-M.entally III High High Dual!y:._-__Diagnoses Medium .Hi9h Veterans Medium Medium . _.Persons with.,HIV/AID.S ......... ~h High Victims of Domestic Violence . H!9h ....... High HUD's own Summary Report on Homelessness released in December of 1999, The Forgotten Americans--Home/essness: Programs and the Peop/e They Serve--indicates that 86% of the homeless population evidences substance abuse and/or mental health problems, it specifically reports the following alcohol, drug and mental health characteristics of the homeless over an individual's lifetime' Alcohol Problem 62% Specific Combinations: Drug Problem 58% Alcohol and Drug 15% Mental Health Problem 57% Alcohol and Mental Health 9% Drug and Mental Health 8% Alcohol, Drug, and Mental Health 30% Total Multiple Diagnosis: 62% The report further indicates that while 46% of the homeless suffer from chronic health conditions, 26% from one or more acute infectious conditions, 55% have no insurance and 24% needed but were not able to see a doctor or nurse. Experience in serving the general homeless population locally, certainly supports these findings if not suggests them to be conservative. These health/public health characteristics taken within the context of the existing, community-based service delivery system and system gaps for the qualifying population to be served are translated into population health-based needs that rest far beyond the scope of the shelter--needs that for the homeless often times go unmet. The preceding tables do illustrate that the needs faced by the majority of the homeless are systemic and often times organic in nature requiring trained and qualified professional care. Unless we are to radically change the current system and support on site full-time mental health, substance abuse, and heatth care clinicians able 197 ~ ~111 i ii i i Illlll I,1 I I ............. and qualified to diagnose and treat, the goal of the shelter can only be to facilitate efficient and cost effective delivery of much needed care. With out adequate shelter staff, Shelter House cannot hope to achieve this fundamental objective. Furthermore, it becomes more than difficult to argue that the continuum, which is directly dependent on the ability of the shelter to function, can operate effectively or efficiently. To begin to attempt anything to implement radical, lifetime change--long-term economic independence--there must be a strong, integrated system of service coordination. Maintenance of the existing staff and program resources of Shelter House and the STAR Program is crucial to the local continuum of care for . persons experiencing homelessness in Johnson County. Section 2- Leveraging Resources 10. Is the project requesting a grant or a loan? if a loan is requested, .please indicate the applicable loan terms (circle applicable line). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) Economic Development- Non-profit (1% amortized loan) Public Facilities Project- Non-profit (conditional occupancy loan) Public Service Project (grant) $30,000 The project is requesting a grant. 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are a~_n__.ti._c~i~ated or committed..~ .......................................... Budget Breakdown In-House Counseling Staff---2FTE's .......... Expense Category Type Status ....... (e.g. salaries, ' .......... List Source of acquisition, rehab) CDBG In- If possible, please Funds Other Funds Other Funds Kind Cash Antic. Comm. prioritize the budget .............................. .... ........ ..... .......... .... ................ ........... ...... . The preceding'bUdget is'fOr the 2FTE-'~'-'~io staff the In. Ho-Use CounSeling Program and proVide outreach and service coordination. ............ iiiq..l,. ,BI! ii ii i iiiiiii ii iiii iii . . i i · _. ....... ii ii iiii ii iiii ................ .... Amount of private\agency\other funds $65,000 (a) Amount of CDBG funds $30,000 (b} Total Project Funding $95,000 (c) (a + b) Number of persons assisted 450 d) (see question ~ 8) Total cost per person $211 (e) (c + d) Total CDBG Cost Per Person $67 (f) (b + d) 12. if volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor __750._ hours x $10 per hour = $~1'500 $ Skilled labor (_ ........................ ) ..... hours x $ per hour = Skilled labor ( ...............) hours x $ per hour = $ ..... $ Skilled labor ( ............................... ) ~: hours x $ per hour: $ Skilled labor ( . ) hours x $.__ per hour = ...................................................... ........... II I IIIII I! [ I11 II ......... Total $7,500 Volunteers provide administrative assistance three to four mornings a week at the shelter from 9:00am - 12'00pm. During this time volunteers answer phones, take messages, schedule appointments, and respond to general questions. Volunteers also assist with data entry, copying and other miscellaneous administrative tasks. This relieves the daytime staff from such duties so that they may focus on direct services to individual clients. 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions), The Joint Funding Application for FY05 included a request for increased funding from United Way, City of Iowa City, and Johnson County. Allocations will be determined in March of 2004. As of one year ago, IDED notified shelters across the state of iowa that staff salaries would no longer be an eligible expense for Emergency Shelter Grant Program dollars, thus creating an even greater burden on our already strained budget. Local Faith Communities have been asked to contribute to or assist with funding for this project under the larger umbrella of continued support for existing operations in addition to expansion of services and access, These funding requests in addition to general private contributions are on going through out the year. Goodwill and HACAP contribute cash match to the STAR Program in addition to the cash match committed by Shelter House (funding for which has been approved for the next fiscal year---September1,2004 - August 31, 2005). Shelter House staff continue to explore new funding opportunities, 14. Does the proposed project pay property taxes? Yes No If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes? Yes No __X._ if "yes", what is the percent of full taxes paid? % and amount paid $ Section 3- Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes._X No Please explain. .. _ Prior to FY02, Shelter House had maintained this position funded at.5FTE, in reality it had been staffed at very much more than that with the individual in question often not receiving just and adequate compensation. Prior to CDBG funding.for this additional staff support, it was not unusual for the agency director to participate in the provision of direct services. This is a significant burden for the organization causing systemic problems with respect to the agency's ability to develop and function in the long run. With the support of CDBG funds among others, Shelter House has successfully maintained the position at 2 FTE's. Shelter House continues to identify other funding sources and to build support from other local funders. Furthermore, the Executive Director and the Shelter House Board of Directors are committed to sustaining the current level of services. 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. The proposal is requesting funding for an on-going activity that is currently staffed by a capable and qualified individual. Provided this position remains staffed them will be no interruption in services rendered. There are no other project factors. Expenditures of CDBG monies will occur evenly across the fiscal year. Consideration must be given, however, to the wide variety and notable volatility of funding sources relied on by the shelter. Shelter House remains optimistic that necessary funding will continue to come into the agency. Should United Way and local funding fall dramatically short of that which is budgeted, levels necessary to sustain the current level of activity, Shelter House will ultimately be forced to retrench and discontinue the current level of access to services, slowly withdrawing to pm-existing and limiting hours of service. Section 4- Impact\Benefit to the Community 17. The strategies and obiectives of the CITY STEPS Plan are to promote a continuum of care within the community that includes jobs and services for Iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. Shelter House is the first point-of-contact for many individuals and families moving through the continuum of housing---working to achieve self-sufficiency and safe affordable permanent shelter. Shelter House serves the homeless men, women, and children of Johnson County and is the only general-use homeless shelter in the county. All services are dedicated to tow/very Iow-income persons. So as to ensure inclusiveness and continuity, Shelter House maintains consistent communication with other service providers and city staff. This is recognized as critical and fundamental to the viability of the organization, its mission, and effective provision of services. Shelter House staff collaborate with other organizations to improve Iowa City's Continuum of Care for homeless persons. The outreach services coordinator is the vehicle that maintains the integration--remaining abreast of community programs and resources, maintaining and further developing relationships with partnering organizationsl housing providers and local employers--advocating for the individual clients of Shelter House, the homeless. Sustained and substantive accessibility to this/these persons is crucial. The services coordinators work with approximately 450 men, women, and children each year. A key component of an individual's stay is to access existing community-based programs and resources. Shelter House staff facilitate and coordinate this process. Without these staff performing this integral component, the continuum can never be fully accessed or function efficiently to effectively meet the needs of those it is intended to serve--the homeless. Access must be a deliberate and planned component of the continuum; it must be methodical. Otherwise, the continuum is under-utilized and, as such, inefficient. Shelter House is the only organization serving the general homeless Population, thereby filling an otherwise gap that is not addressed by any other service provider in the county. The functionality of the continuum is directly dependent on Shelter House's ability to function effectively. i ii ii i 2OO · .. ................ ........ IJU..IL---.I Jill! I I II .....iIII II __ IIII III Just as the Outreach Services Coordinator fills a gap in providing critical services within the shelter, so too does the STAR Program fill a an even broader gap in providing critical supportive services throughout the county. Should these resources be compromised, recent progress made in filling gaps as identified in the current CITY STEPS Continuum of Care and the Statewide Balance of Continuum of Care as reported to HUD, would be lost. 18. List goal(s) of this project. In addition, please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note: if this application i~ funded, the information in this table will be used as income targeting for the CDBG Agreement). Circle Persons or Households Number between 0 - 30% median income 450 unduplicated persons or households .......... (a) Number between 31 - 50% median income . persons or households (b) Number between 51 -80% median income .................. persons or households (c) Number between 80- 100% median income ............. persons or households (d) Number over 100% median income persons or households (e) · III I_Jl.l!J__./d__J__ II I Total *450 persons or households (f) Percent LMI f 00% (a + b + c) + f) *Shelter House staff do not currently keep an unduplicated record of clients assisted on an outreach basis only (such as the Wesley Center, or non-Shelter House residents served) as this may be as many as an additional 75 to 100 assists per month. Project Goals: Shelter staff will provide better-coordinated care. , All Shelter House clients and others through out the community will.realize increased and consistent access to knowledgeable staff. , All Shelter House clients with more than a transient stay will complete assessments, client plans, and follow-through. , Clients will maintain regularly scheduled meetings with service coordinators. , Referrals will be made in a timely manner to community based and public funded programs. , Outreach Service Coordinator will partner with STAR and other service workers to assist clients with follow-through. Shelter House staff will assist the homeless and chronically homeless of Johnson County to maximize their potential to be as self-sufficient as possible by continuing to address substance abuse and mental health issues during the clients' stays as supported by Shelter House rules and policies. , Shelter House staff will assist clients in their transition to a more permanent housing situation. , Shelter House staff will provide housing counseling services and follow-up for all clients placed in permanent and transitional housing. , Shelter House staff will collaborate with community-based private and public providers to identify needs and creative solutions based on the needs of the homeless as manifest in this community. , Outreach services coordinator will work with STAR case management team to maintain Wesley Center Outreach Clinic services. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employment). The Shelter House is a private, secular, not-for-profit organization started in 1983 by local faith communities, human service agencies, and the City of Iowa City. Shelter House's mission is to work to meet the short-term needs of men, women, and children who are homeless in our community and ......... ................ to work in partnership with them to achieve maximum possible independence. This application is seeking continued support of Shelter House's existing counseling program ---a strengths-based anchor program, which works with participants to design their own self-sufficiency goals and then agree in writing to pursue them. As such, it is relevant to draw from existing goals and objectives. Program participants are not self-sufficient in one or more of the following ways' Maintaining a permanent place to live Getting the social and/or medical service assistance they need Retaining a job (if appropriate) , Managing their resources , Maintaining sobriety and/or meal-compliancy. Program participant are required to save 75% of their earnings while at the shelter and with a counselor's help, take other steps toward economic independence (such as maintaining steady'work attendance). The program is individually tailored. As a result, the definition of success does vary client by client. At best, upon leaving the shelter, the participant will have saved earnings, have a steady job, (if appropriate) and will have made good progress toward overcoming other barriers that may exist. Often times success requires incorporating the earnings aspect while attempting to arrange for the client to receive much needed consistent professionaI medical/psychological care from community health professionals. Furthermore, it is anticipated that the participant works to stabilize his/her prescribed medication schedule. Currently Shelter House is using a web-based data management system as mandated by the State of Iowa. This system is able to track outcome measures such as changes in income, destination upon leaving the program, and sources of income, it is our hope to fully utilize this system to evaluate the client progress and achievement. Over a decade of experience with this program as staffed by one .5FTE has shown that for those clients receiving services, these goals and objectives are realistic and are achieved. For individuals with serious mental health and substance abuse issues maintaining goals and objectives over a longer period of time becomes another issue in and of itself. 20. Please discuss how these outcome data will be met by the proposed project. In providing for adequate staffing at Shelter House, most specifically for the critical activity of service coordination, the agency will be better prepared to address tasks and follow through consistently. Maintaining access to shelter staff is fundamental given the numbers served at Shelter House. It will have a profound impact all the way around. We have already seen evidence of this as the activity has been staffed at 2FTE's for several years. There are a consistently increasing number of clients with multiple barriers to sustained economic independence. These barriers are inherently systemic in nature. These are clients with many barriers to success including substance abuse issues, erratic work histories and habits, mental and physical health needs. Often times these characteristics are co-occurring or dual -diagnosis. Multi-needs clients require more consistent and intensive staff time and do benefit directly from this. There are many factors that fall beyond the locus of control of the shelter: the ability of Shelter House clients to access community health, mental health, and substance abuse programs in a time effective manner, the availability of affordable rental units and landlords willing to rent to the homeless in our community, permanent jobs that pay a living wage. However, it has definitely proven to be the case, that clients stand a much better chance of accessing existing resources and achieving these objectives-- these basic necessities--when partnering with knowledgeable and trained shelter staff--individuals who are advocating client by client based on demonstrated and individual needs. 21. On the attached maP please indicate the location of the proposed public facility or the site where public services or job training will be offered. 202 iiii iii ii ..................mill iii i ...... iiiiiii i iiii ...... _ ..... -_ Section,5 - Capacity\History Of The Applicant 22. Please list amount of CDBG and/or HOME funds received within the last thr.ee City fiscal years and the status of the project(s) undertaken. (City fiscal year July 'I to june 30) Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of ~2/31/03) FY02 (July 2001 - June 2002) $3~,4'I0 $31,4'I0 FY03 (July 2002- June 2003) $23,000 $23,000 FY04 (July 2003- June 2004) $243,500 $3,396 23. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes__X__ No . If "No" or the matter is currently in litigation please give the name of the case and explain the basis-'~'he case. 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. The proposed project is requesting continued support for the expansion of available services within the existing system. Shelter House has provided shelter and supportive services to men, women, and children who are homeless in our community for very twenty 20 years. We have demonstrated our organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget through our service to this community over the past two decades. Shelter House has struggied for years faced with impossible barriers, none the least budget restrictions, and each year, continues to accomplish, to the best of our ability, the charges and mission of the agency. The staff providing outreach service coordination offer a combination of practical experience and professional training. The director has over five years of experience with the organization and has a Master of Arts in Urban and Regional Planning with an emphasis of study in Housing, Homelessness and Community Development. Over the past five years, the Director has made substantial progress in developing the infrastructure of the agency and has increased direct service providers by 100%. Shelter House has moved from very restricted accessibility and chaotic staffing to a much more accessible and sustainable structure with necessary supports and staff in place to carry out project goals and objectives. 203 204 ' FY05 Fund,ng Request for Non-Housing~/~/~e~~~~~ 2. a. T,l~ount ~CDBG Funds R,----:,16,7~. b. L~n: $ 3. Name and ~~ ~ a~li~n~o~an~fi~: E~~' Fight I~., 9~ ~~r ~., I~ C~, IA 522~ ~B 982, !o~ C~, IA, 522~ If a ~ a~~nt ~ ~ ~ ~ C~ ~ ~a 4. ~~ ~n: Dan~ ~~ P~ne Num~ 3f~7~628 F~ Num~ 3f~7~6f3 E~il ~~: ~~~in~.n~ 5. ~~ of ~~ p~ 1516 S~an Ave, 1~ C~, 6. C~ CI~ STEPS Obj~e (~~ ~y ~): H~~ N~ Puff~ F~i~ N~s __ .... E~m~ ~pment N~ 7. Brief summary of the proposed project (please limit resPOnse to a paragraph). Eagles' Flight Inc. seeks funds for operational expenses to supplement the operation of Hannah' s Blessing Child Development Center, located at 1516 Sheridan Ave. Funds are requested to cover salaries and benefits for the director and two assodate teach~ for a period of three months. Section 1 - Need/Priority 8. Descri~ how the proposed project addresses the priodlies, strategies and goals ciled in the CITY m P8 plan and the Maxfield Housing Market Analysis. ........... ,-~ an~ arlo,~ ne~ ~~. as .ho~ on pace. Chiidoam F'a~l~ H~h Childcam Service High P~ "*~ ................................. - ...... i,~%'~~ i~~ (~i~'.i ~,a~um'''°~ Lo~)-'-- ¢. T~II u~ wh~ thi~ I:~]~ ~ m~~l {ln~ud~ info~ation from ~ldi~~,~roh or other ~uppoffir~ documenlalion) and how it fills a gap in Ihe City's continuum of cam as outlined in CITY STEPS. For I~r~ ~ffih pm..~hool and ~mh~ ~ c~~, ~ f~r, hampering their ability to pursue add~al training, education and/or employment. CITY STEPS has id~~ chitin ~~ and f~lit~ ~ a high pfior~ 2O5 Illlll I Il l!l, I , ............... ~1 ~, ~ -. ,.l~t -' II III .._ arisen at CITY STEPS meetings and through discussions with staff members of the 4Cs program ~n iowa City. According to 4Cs statistics, documented childcare needs in the Johnson County area have - increased dramatically. The unmet needs are strongly focused on infant care; before/after school care, '~ and care for children whose parents work second shift, third shift, and weekends" (CITY STEPS, 2001- 2006, p. 100). There is an even greater shortage of childcare that is affordable to Iow-income families. Furthermore, few iowa City facilities devote a significant number of slots to Title XX recipients. Hannah's Blessing Child Development Center's staff consists of a full-time director and one associate teacher. Enrollment is now at eleven and steadily increasing. Anticipated enrollment in FY04 will require an additional staff person. The center's purpose is to meet the increasing demand and need for quality, affordable childcare and family development services for Iow and moderate income households. Section 2- Leveraging Resources 10. Is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (circle applicable line). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Amount'. Years: Economic Development- For-profit (3% amortized loan) ,, Economic Development- Non-profit (1% amortized loan) ............................. Public Facilities Project- Non-prOfit (conditional occupancy loan) ........ Public'Service Project (grant) . $16.700 ~'~)0 ..... 11. List the amount of CDBG funds requested for vadous categories appropriate to your project. Use general categories such as salaries, office expense and other' administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rahab projects. Please include the cost of an audit for any organlzat~ that expects to receive over $500,000 from alt federal sources. Also, budget for the other .) items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible PLE/I~E NOTE: The Housina and Communltv Devel _of)ment Commission may reeuest a corn/of_your overall aaencv budget. _ Projected Annual Budget Breakdown .............................................. Expense Category Type Status (e.g. salaries, ............... List Source of acqu/s/t/on, rahab) CDBG In- If possible, please ,_, '=riori__f~_e thebud~3et Funds Other Funds Other Funds' Kind Cash Antic,. Comm. Please place an '~C in box that applies: ............ . . Salaries + Fringe $16,700 $ 53,700 parent Fees/ X X 'X X Volunteers . Utilities $ $ 3,250 Parent Fees X X _ ........ .............. Property Taxes $ $ 4,500 Parent Fees X X .............. ° Equipment/Supplies $ $ 3,200 Parent Fees/ X X X X Donatlons/4Cs -, ......... _...~..::_. _. ................ Maintenanc, e/Repairs $ $ 2,000 parent Fees/ X X X X Volunteers ..... ................. ... · . } Food $. $12,500 Parent Fees/ X X X Food Program. ................... ...... .... FY05 Non-Housing Application ~ 0 ~ ~~oos ~b~ ~b pu~,~ ,~ce ~pp (~d) Insurance $ $ 3,500 Parent Fees CDBG Loan $ $ 1,200 Parent Fees Advertisement/Printing $ $ 900 Parent Fees/ X Eagles Flight Miscellaneous $ $ 2,000 Parent Fees Total $16,700 $ 88,750 Amount of private~agency~other funds $ ~ (a) Amount of CDBG funds $ 16.700. (b) Total Project Funding $ ~ (c) (a + b) Number of persons assisted ~ (d) (see question 18) Total cost per person $ ~ (e) (c + d) Total CDBG Cost Per Pemon $ ~ (f) (b + d) 12. If volunteers are used please describe how these volunteers are utilizod for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. ~ Unskilled labor. ~ hours x $10 per hour = -- $ 1,8® ....... ...... .............. _ . Skilled labor .(B_ookk~eper) ~ hOurs x $15 per hour = $ 3,600 .__S__killed labor (P__.lumbin~J ' 20 ...... hours x Sd.O_'per hour =' $ '900 ) Skilled labor ( ......... ) ~ hours x $___ per hour = $ Skilled labor (~ .......... ) ._ hours x $_~ per hour = $ ' _.. ' ........ . ............ i iiiii ii .... . ......... 1. '' ' . ..... ii _1!1.__ Total $ 6,300 ,, _. 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anttoipatsd dat~q of funding awards or d~cisions). Eagles' Flight inc. (committed), Hills Bank (anticipated), VISTA (anticipated) 14. Does the proposed project pay property taxes? Yes __X,_. No .. If ~s, what is the ~timatod value of taxes o~nemt~ from this pro]~ $.~4~1__ If property taxes are not paid, does the proposed project pay a Payment in Lieu of Taxes? Yes No ..... If"yes", what is the percent of full taxes paid? ~% and amount paid. ~. ..... __~_._~_ ___ Section 3 - Feasibility 15. If funds are awarded, will the proj~p~mm continue after the CDBG funds end? Yes._X No Please explain. Hannah's Blessing is in its first year of operation, and within nine months enrollment has increased 273 percent. We continue to receive calls from interested parents about availability. Parent fees and other income sources wlll help to sustain the center's operation. ........... ......... ti I .............................. ---- ....... . _ FY05 Non-Housing Application 20'7 ,~.~cd~,,=oo~ ~t.g .,~ ,u~.¢ .r~..pp arisen at CITY STEPS meetings and through discussions with slaff members of the 4Cs program in Iowa City. According to 4Cs statiC, documented childcam needs in the Johnson County area have increased dramatically. Ti~ unmet needs am strongly focused on infant care; before/after school care, and cam for children whose parents work second shift, third shift, and weekends' (CITY STEPS, 2001- 2006, p. 100). Them is an even greater shortage of childcare ltmt is affordable to Iow-income families. Furfftennore, few Iowa City facilities devote a sign~nt number of slots to T~e XX recipients. Hannah's Blessing Child Development Center's staff consists of a full-time direc~ and one associate teacher. Enrollment is now at eleven and ~ily increasing. Anticipated enrollment in FY04 will require an additional staff person. The center's pu~ is-to.meet the increasing demand and need for quality, affordable childcam and family development services for Iow and moderate income households. Section 2- Leveraging Resources 10. is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (cirde applice~ line). Please note that all loan tern~ are subject to ~ and/or mod~~ by the HCDC or City staff. Type of Loen: Amount: Years: Economic Development- For-profit (3% amortized loan) Ec omk= ¢ vaopment- Non-pro % amorUz ' .......................... Public Facilities Project - Non-profit (conditional o(x~pancy loan) ...... ' ............ ' 11. List the amount of CDBG funds req~ for various categories appropriate to your projec~ Use general calegodes such as salaries, ofrme expense and olher adminislmflve expenses for operational funding. Use cal~odes such as property acquisilion, architecluml expenses, constru~ costs, material and adminislmlNe costs, etr~ for ~mhab projects. Please incl~ the cost of an audit for any organ~ ltmt expects to receive over $5(X),000 from ali federal soumes. Also, budget for the other ilmns Esled under Budget Considerations in the Subrecipient Guide. If offter funds are used to Implement the project, please i'~ the sources, state if the funds am in-kind or cash, and ~ if the funds are anticlpaled or comm~. Document Coe~ Whenever Posslb~ Proj~ Annual Budget Breakdown cat~ory Type Smtus If poa~lble, CDBG List Source of Funds Other Funds Ol~r Funds Comm. Salaries + Fringe $16,700 53,700 Parent Fees/ X Volunl~ Util~ $ Parent Fees Property Taxes Fees Equipment/Supplies Parent X Donalions/4Cs Mainlenance/Repairs $ $ 2,000 Parent Fees/ X Volunleem Food $ $12,500 Parent Fees/ X Food Program ..... .. I~¥~.~ Nnn-H~L~inn ~nnlir~finn ~ ~8 ~ ~ ,,.~.~ ~ ,......... * Adverlisement~rinflng ~~.........$ 600 Parent Fees/ X X X ~ ~... Eagles Flight .......... .- ...... =$ ..... $ ....... An~~rrvate~jen~r funds $ ~ (a) Amount of CDBG~ $ ~ Total Proj~ Funding ~ $1Q[LT.~ (c) (a + b) Number of persons assisted ~ ~ (d) (see. question18) ::,=:r=~ ~ (e) (c + d) r Pemon (f)(b+d) 12. if volunt~m am u,ed pl~ de,c,~ ho~ th~,~ volun~ am utilized ~r the propor~ actNity and ~im,t~ th~ amount oI mlunt~r tim~ and walu~ d~imt~ t~ th~ id~nt~ . _ ........ . _ ~ :.= ...... ..... : ....................... ............ _ _ _.._. ................ . ........... . .. Un~kill~ I~bor ...... !80 houm ~ $10 p~' hour = . $ 1.800 ............. .. ...... . ................... , __~ . ..................... -..-~.~ ..... Skilled labor _05po._ Idmepe. r) ._2.4D.__ houm x $/5_ per hour = $ 3,600 ................ ............ , ,, ~ ........... . ............... _..._ - ....... ~ ..... ___._= __ ._-_ Skilled labor ~jumbin_a) ~ hours x $45 per hour = $ 900 . ............................ .- ....... · : ~_..~. ,.. ......... .., = ...... Skill~l lal~r ( ..................... ) . __ houm ....... × $ p~hour~-- ........ $ .......... _ .~.. ...... -... .. ................... ...... Skilled labor (.~)~ hours x $___ per hour = , $ .i To~l ..... 13. L~t oth~ ~rou~ or oqtan~~ that ~ ~,~~ t~ contribu~ ~ or fund thi~ project and th~ of tho~ fnnd~ {inct~ ant~,ilm~ da~ o~ ~undin~ ~rd~ or Eagles' Flight Inc. (committed), Hills Bank (anticipated), VISTA (anticipated) 14. Does the proposed project pay property taxes? Yes__X__ No._._ ..~ .... .- =-.-. $~otion ~- F®~ibilit~ i-lann~'~ ~ i~ in ~ flint y~r of ~, ,nd ~thin nir~ mon~h~ ~nro#m~t h~ ir~~:1275 16. Briefly outline the proposed Umetable for the commitment and expenditure of lhe funding being requested (Include olher project fac~rs such as rezoning, construction schedule, or application(s) for other funding). Plee~ Note: If funded, this achedule will be used for any project ag~mtt for the use of CDBG funding. July 1, 2004 Beginning of City Fiscal Year and Project Start Date August 2004 Him additional associate teacher Section 4- impact Beneflt to the Community 17. The strategies and objectives of the CiTY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. Hannah's Blessing will create additional childcam spots and support parents in obtaining or retaining employment and/or training and education. 18. List goal(s) of ~is pmjecL ~n add,ion, pk~ase indicate the ix~lation ~_.__be._sanmd by the proposed project acxx>rding to the i~ categories shown in ltte Appl~t Guide. (P/ease Note:/f ~Ls app//caffon/s 1) To provide alfaedable and oompmhensive chiidcare and family development sewices to preschool and school age children and their families. 2) To connect famires with other service agencies to ensure that a variety of comprehensive services are provided meeting needs in health, n~, safety, and o~er areas. 3) To develop an Early Head Sta~ Program Number between 0 - 30% median income 7 persons (a) _:._ , ~: .~: ~ . . ~ . .:.._---. ....... _~ ........ :_ .:...._:--:..._- _- ..... Number between 31 - 50% median income 6 persons (b) ~. :_ :_-.._:_...:-. ..... ._.. :.::_..:_:..:..-:._.._.. ............. :.-.-_.....: ....... ....,. ~ ............................... -__, .... .... ...: .... · Number between 51 - 80% median income 7 persons (c) Number between 80 - 100% median income 3 persons (d) ....... ... .................. _~ ............................. ~ ...... ~ ................ . . .:___~ .... Number over 100% median income 2 persons (e) .................... Total 25 persons (0 ..........Percent LMI ~- ........................... "80 -(a'+' .......... b +-c) +''f) ..... ' ...... ...................... _ ....... - ................................... ..__.._... __ -_.: : .... .. _~ _.. ........................ ~ ................. . ...... . ..... 19. As accurately as possible please describe how o~me data indicates that the project objectives can be meL First, descfi~ the outcome data or key elements the project is working towards (e.g. employment). 1) Incr~~d numt~r o~ ~w~ilabl~ ohildo~m ~flot~ in the John~ Count~ ar~a. 2) Increased services provided to ch~mn ages 2-5 3) increased services provided to school age children 4) Increased number of participants retuming to work or school 5) increased capacity to handle the number or referrals from other agencies 6) Capacity to exl~nd services, including infant care, weekend and evening shift services and mildly ill child care services 20. Please discuss how these oul~me data will be met by the proposed project Funds for operating ~ will allow the daycam to maintain operation with a welt-trained and adequate number of staff. Consequently, this will increase the availabir~ of childcam services to Iowa City/Johnson Gount~ r~iden~. Futura plans include d~qoprr~nt and im~m~~ o~ ~n ~ ~h~ pm~ram at the center, and expansion of services to families to meet needs in health, n~n, housing, job training and oth~' ar~s. 2~. On tho ~,d m~p i:}~~ indio~ th, Io~tion o~ th~ pro~ public f~lit~ or th, ~it~ wh~m publi~ ,,~~ or jot} training will I~ o~r~. I-iannah'~ Bl~infl i, lo~t~d at 15t6 S~oddan 22. P~ Ii~t ~mount o~ C~I~ and/or HOME ~und$ ~ ~qthin th~ ~ thr~ C~ f~m~l y~m ~nd th, ............. _ ..... .......... ____ ..... ..._. .... ..... _ .._._~,_._ , ..... ..... _,_~ ............ Fl~o~l ¥®~r Funds R~'d .Budg~ .~a~ount {~ o! 1 .... ........... ......... ..- ..... .__ ... .... _ __, .,. ..... ... ........... a0o - Jun _0o2) ......... ..... ...._: .. :~_.~ .............. , ........... ~ -,,. -_ ................ . ............... FY03 (July 2002 - June 2003) N/A N/A .............. .............. ............. .. ___ .... ... ........ ........ _- .._...: ... ........... ................ _ ........ -- ........ _.. ...., ........... - ............. 2a. I, th~ ~icant {indud~r~ p~~m. ~>.~'~n~. ~ ~rron~ in ~om~~ ~ all ~l~ml. ~ and local Igws, rules and regu~s including any CDBG and/or HOME funded projects? Y~ X No ff"No' or the ~ i~ eun'~~ · 118ta~ P~ ght~ the rmme o~ the ms~ and 24.P~~ pm~ ~id~n~ of your or~n~mtion'~ ml~it~ and ~q:~r~ne~ t~ und~rl~k~ and the proposed project within the established timetable and budgeL ~gl~' Flight Inc. has fi~l~ mam~j~ funds ~ various soum~, inoluding Ul Goll~ o~ Numing Cultum~l~ ~'np~t, nt Cam tn~ati~, th~ iow~ INm~n'$ Foundation. U.S. D~t. o~ H~al~ and Human ~~, John~n Count~ fimpo~rm~nt Bored. and HUD-Commun~ O,~lopm~nt Block Grant ~oil~ pa~~ or~i~ a~.~,m~nt~ t~ th~ I~~m~nt of Human ~~ ,nd th~ I:~artm~nt H~alth and ~in~ lio~n~um in/~flu~t 200~. ~ ~t~ dir~or mpor~ to th~ board o[ dir~tm~. 8oth th, ~nt~r'$ dim~r and ,~~at~ ~~r h~ work~ in th~ Io~ G~ Commun~ ,~~1 ~i~ i:~mntin~ pro, mm, ~nd ~~ o~ John,on Count. ^ o~:lm o~ ~:~lun~m a~l~ ~ m~l ~ml:~amtion. cleaning, as well as childcare duties. A ftfaJre goal is to ob~in accreditation through the National A~~on ~r tl~ Eduofftion of Young Children. ! , / 212 . City of Iowa City. FY05 Funding Request for Non Housi ..~ ~lee~;s~ 1. Name of Project: Eagles' FlighL Inc. '!~ 2, a. Total Amount of CDBG Funds Requested: $13.560J30 ~ b. Loan: $ .~, 3. Name and address of applicant/organization: Eagles: Fight Inc___ POR 982_ 950 D_~ver St~. I~)wa_._City If a new applicant, have you met with City staff?. 4. Contact Person: Danielle Thompson Phone Number, (319) 337-8628 Fax Number:. Email Address: eagleinc~inav, net 5, Location of proposed project: 950 Dover St. 6. Check CITY STEPS Objective (check only one): Homeless Needs Public Facility Needs X ....Public Service Needs Economic Development Needs 7. Brief summary of the proposed project (please limit response to a paragraph). Eagles' Flight Inc. seeks a grant to provide salaries for a youth supervisor and 12 youth workers who will work at Hannah's Blessing Child Development Center and/or the youth-operated community garden project. Section 1 - Need/Priority 8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the_~ne ma~t prf~rlty_ need and prforfty need level, as shown on pages 91.92 and 98-99 in CJTY STEPS). City Steps rated youth service and health services as high priorities. Jobs in child care and agriculture would provide job training, income, and leadership opportunity to Iowa City/Johnson County youth. Youth Services High Health Seruk~_~Haalth Promotion/Intervention~ ...H~h .... Priority Need ....... ~riodty Need Level (High, U'~i~m or~'°w) 213 9. Tell us why this project is needed (include information from studies~esearch or other supporting documentation) and how it fills a gap in the City's continuum of cam as outlined in CITY STEPS. Youth would be employed to work at either Hannah's Blessing Child Development Center and/or the youth-operated garden project. City Steps rated youth services and health services as high priorities. Jobs in child cam and agriculture would provide job training, income, and leadership opportunity to Iowa City/Johnson County youth. Providing employment for youth will help to eradicate a number of social and economic problems, particularly poverty and lack of adult supervised activities. According to the 1990 Census, 14% of children under the age of 18 in Iowa City am living below the poverty level. The Iowa Youth Survey Report (2002) found that 35% of 11~ graders in the Iowa City School District reported that they spent 11 or mom hours outside of school with no adult supervision. Additionally, youth would develop self-sufficiency skills, health care and nutrition, self-esteem enhancement, money management, child care and communication skills. Section 2- Leveraging Resources 10. Is the project requesting a grant or a loan? if a loan is requested, please indicate the applicable loan terms (circle applicable line). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. Type of Loan:. Amount: Years: Economic Development- For-profit (:3% amortized loan) Economic Development- Non-profit (1% amortized loan) ..................... Public Facilities Project- Non-profit (conditional occupancy loan) ..... Public Service Project (grant) ~$13_~__.._ . 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rahab projects. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. Budget Breakdown Ex~tegory Type Status ( e. g. sala?te~.. ................................................................ acquisition, rehab)",.., List Source of .possible, please "-~DB.G Other In- prioritize the budgetr-tm~s Funds Other Funds Kind Cash Antic. Comm. -- Pleaseplace an "X"in box that applies: Sa,ary~nefi~-Yo uth Supervisor 12 yoUth Workers $11.880' $ L ~'/~"-"~"-"~ ' Materials/Equipment $ $ 500 Eagles'~ ~ X ' X III I i _ _ I ...i..11.._11_ _1 _ _1_ .[_1_1 J._l I. I I II I II I I I iii i III._ [:. Yi3.q Nnn-Hr~t ~.qinn Annli~tir~n 21. 4 ,,,,,~~or~,~ ,~., ,,-, ~, ~,v,,,,,.,~ .,.,, 9. Tell us why this project is["~et'd'ec~''''~ '''''ne (include information~'-'"'"'~ s~fr°m dies~re~earch or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. _ "1 Youth would be employed to work at either Hannah's Blessing Child Development Center and/or the youth-operated garden project. City Steps rated youth services and health services as' high priorities. Jobs in child care and agriculture would provide job training, income, and leadership opportunity to Iowa City/Johnson County youth. Providing employment for youth will help to eradicate a number of social and economic problems, particularly poverty and lack of adult supervised activities. According to the 1990 Census, 14% of children under the age of 18 in Iowa City are living below the poverty level. The Iowa Youth Survey Report (2002) found that 35% of 11th graders in the Iowa City School District reported that they spent 11 or more hours outside of school with no adult supervision. Additionally, youth would develop self-sufficiency skills, health care and nutrition, self-esteem enhancement, money management, child care and communication skills. Section 2- Leveraging Resources 10. Is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable.loan terms (circle applicable tine). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Amount: Years: Economic Development- For-profit (3% amorl~zed loan) Economic Development- Non-profit (1% amortized loan) _ Public Facilities Project- Non-profit (conditional occupancy loan) ....... Public Service Project (grant) '.'_.'--$~'3_'.560 ........ . 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general ) categories such as salaries, office expense.and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab-projects. Please include the cost of an audit for any organization that expects to 'receive over $500,000 from all federal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. if other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible PLEASE NOTE: The Housing and Commtmlty Development Commission may request a copy of your overall agency budget. . . :_._,.- .,-~ ~ Budget Breakdown . _.__,._...?--. .... Expense Category Type Status (e.g. salaries, '-- acquisition, rehab) CDBG Other List Soume of In- If possible, please .- =riorff_~e the..bud~et Funds ..... Funds OtherFunds Kind Cash Antic. Comm. Please place an 3C' in box that applies: ........ Salary/benefits-Youth $ 1,680 $ Supervisor 12 Youth Workers $11,880 $ ___ ............ ..................... ) Materials/Equipment $ $ 500 Eagles' Flight Inc. X X .. ~ . Amount of private~agency~other funds $1409 (a) Amount of CDBG funds $13,560 (b) ..) Total Project Funding $~4,969 (c) (a + b) Number of persons assisted ~ 25 (d) (see question '18) Total cost per person $1 ~9. 75 (e) (c + d) Total CDBG Cost Per Person $113.24 (f) (b · d) 12. If volunteers are used please descdbe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified 'tasks. With the exception of Hannah's Blessing employed staff, Eagles' Flight Inc. miles heavily on volunteers for its administrative and vadous program activities. For example, based on current salades of three of its administrators, they donate the equivalent of.$811.50 in volunteer time per week. Unskilled labor .~ 5 hours/W_k x ~ per hour = $ 97.50 Skilled labor (program assistant) l~5_h..o.urs/wk x ~ per hour = $ 215.25 ................... Skilled labor (program director) 1~5. hours/wk x ~ per hour = $ 371.25 Skilled labor (financial 15 hours/w_k_, x $_1.5JZ0. per hour = $ 225.00 administmtod - , ............... Skilled labor ( .......................... ) hours x $ ..... per hour = $ ......... III1! ......................... Total $ 909.00 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). in April 2004, Eagles' Flight, Inc. will hold its annual fundraising event that is expected to net approximately $10,000. 14. Does the proposed project pay property taxes? Yes No If yes, what is the estimated value of taxes generated from this project? $ ..................................... If property taxes are not paid, dOes the proposed project pay a Payment In Lieu of Taxes? Yes No_X_._ if 'yes", what is the percent of full taxes paid? % and amount paid $ Section 3- Feasibility 15. If funds are awarded, will ~e project/program continue after the CDBG funds end? Yes ~ NO ................ Please explain. Eagles' Flight, inc. will continue to pursue funding sources for this project. V'I'MHi has existed for three yearn, and has been successful basically due to volunteerism and collaborative relationships with the UI and community organizations. Deputy Assistant Secretary for Health (Disease Prevention and Health Promotion), U.S. Department of Health and Human Services, Randolph F. Wykoff, MD, MPH, & TM, praised the program for its innovative approach to providing broad-based health services to an "at-need community." He also Amounl of private~agency~other funds $500 (a) Amount of funds $13,560 (b) Total Project Funding $14 060~ (c) (a + b) Number of persons assisted ~""/ (d) (see question 18) Total cost per person $112 (e) (c + d) Total CDBG Cost Per Person $108 (f) (b + d) 12. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. With the exception of Hannah's Blessing employed staff, Eagles' Flight inc. relies heavily on volunteers for its administrative and vadous program activities. For example, based on current salaries of three of its administrators, they donate the equivalent of $811.50 in volunteer time per week. Unskilled labor l_5.~hou _rs/_ wk x 2~ per hour = $ 97.50 ... Skilled labor (program assistant) ~5 hours/wk x ~ per hour = $ 215.25 Skilled labor (program director) .1.~ hnurs/wk x ~ per hour = $ 371.25 Skilled labor (financial 15__houm/wk x .~15.00 per hour = $ 225.00 administrator) Skilled labor ( ................... ) hours x $ per hour = $ iiiii Total $ 909.00 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). In April 2004, Eagles' Flight, Inc. will hold its annual fundraising event that is expected to net approximately $10,000. 14. Does the proposed project pay property taxes? Yes No If yes, what is the estimated value of taxes generated from this project?. $ ........................................ If property taxes am not paid, does the proposed project pay a Payment In Lieu of Taxes? Yes No_X If ~yes", what is the percent of full taxes paid? % and amount paid _ ........... Section 3 - Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes ~[~ No Please explain. Eagles' Flight, Inc. will continue to pursue funding sources for this project. VTMHI has existed for three years, and has been successful basically due to volunteerism and collaborative relationships with the Ui and community organizations. Deputy Assistant Secretary for Health (Disease Prevention and Health Promotion), U.S. Department of Health and Human Services, Randolph F. Wykoff, MD, MPH, & TM, praised the program for its innovative approach to providing broad-based health services to an "at-need community." He also 217 stated the program met nine of the 10 criteda of the Healthy People 2010. 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: if funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description of Activity- July 1, 2004 Beginning of City Fiscal Year and Project Start Date July 2004 Announce youth employment project for Iow-to-moderate income youths ages 9-22 July, 2004 Hire supervisor and finalize selection of 12 youth participants September, 2004 Harvest and distribute produce to families and community programs June, 2005 Harvest and distribute produce to families and community programs June, 2005 Evaluation of program Section 4- Impact Benefit to the Community 17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the communit~ that includes jobs and services for Iow-moderate income pemons. Ploase descril:~ how the proposed project ties into this concept and partners with existing services or fills a gap within the communiht. This year long project will provide work experience, interpersonal and intrapersonal skills, as well as income to 12 Iow-moderato income youth. Employment with the garden proje~ and child development center will benefit the community because youth who are engaged in constructive, supervised activities am le~ lik~l~ to engage in illegal activities. Benefit~ to the youth include acquir~ work exl:~riene~ and work ethics, improved self-esteem, economic self-sufficiency, and an appreciation for community service 18. List goal(s) of this projec't. In addition, please indicate the population to b~ ~r~d by the proposed project according to the income categories shown in the Applicant Guide. (Please Note: If this application is funded, the informa#on In this table will be used as Income targeting for the CDBG Agreement). Goals: 1) Provide employment ~r 12 Iow-in~ome youth 2) Provide tangible goods and services to residents of Johnson County, particularly low to moderate income families (i.e. garden produc~ and c, hild ~rvic~s) 3)Develop self-sufficiency, good work habits, and learn life skills. ..... ............ Circle Pemons or Households ................ ........ Number between 0 - 30% median income 55 persons or households (a) .... .__. - ...... .............. ..... ...... _ ...... Number between 31- 50% median income 30-persons or households (b) Number between 51- 80% median income "~5_ perSons or householdS-'- (c) Number I~tween 80 - 100% median income ~-5 pemons or households (d) ........ Number over 100% median income 10 persons or housel~01ds ......., ............ ..· ....... ___ , ,, , Total J25_ persons or ho~holds (f) Percent LMi 80 (a + b + c) + f) _ . 218 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employment). Youth will; 1) provide assistance at the day cam such as reading, planning and implementing activities 2) plant, cultivate and harvest produce 3) distribute produce to residents and service agencies 4) gain increased job skills and knowledge 20. Please discuss how these outcome data will be met by the proposed project. Eagles' Flight, Inc. will hire a youth supervisor for a 12-month pedod whose pdmary responsibility will be to oversee the youth employed to work at the child care facility and the community garden. The supervisor will schedule assignments, track progress, provide training and equipment when necessary. 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. Section 5- Capacity History Of The Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three City risc, al years and the status of the project(s) undertaken. (City fiscal year July I to June 30) Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12J31103) FY02 (July 2001 - June 2002) $9,575.00 $9,575.00 FY03 (July 2002 - June 2003) N/A N/A FY04 (July 2003 - June 2004) $14,389.00 $14,389.00 23. Is the applicant (including partners, co-applicants, etc.) currentty in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes_X. No . If'No" or the matter is currently in litigation please give the name of the case and explain the basis of the case. 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. Eagles' Flight Inc. has fiscally managed funds from various sources, including UI College of Nursing Culturally Competent Care Initiative, the Iowa Women's Foundation, U.S. Dept. of Health and Human Services, Johnson County Empowerment Board, and HUD-Community Development Block Grant. With the CDBG money awarded in 2002 for the garden project, we were able to plant and harvest for two seasons, thus providing produce to the community and income for underprivileged youth. The child development center was funded in 2002 and has passed onsite assessments by the Department of Human Services and the Department of Public Health and gained licensure in August 2003. ii i i ii i ii i ii iii iiiii .................. 219 ! \ - 220 ' City of Iowa City FY05 Funding Request for Non-Ho i 1. Name of Project: Wheels to Work ~ l, JAN 2 3 2004 2. a. Total Amount of CDBG Funds Requested: $20,000 b. Loan' $0 ........... 1. Name and address of applicant/organization' Goodwill Industries of Southeast iowa, 1410 S. First Avenue, Iowa City, Iowa 52240 If a new applicant, have you met with City staff? N/A 4. Contact Person: Mike Townsend, Senior Vice President Phone Number: 319-337-4158 Fax Number: 3I 9-337- 7369 Email Address: mtownsend@goodwi/Iseiowa, org 5, Location of proposed project' 1700 S. First Avenue, Iowa City, Iowa 52240 6, Check CITY STEPS Objective (check only one): Homeless Needs ,,, Public Facility Needs X Public Service Needs Economic Development Needs 7. Brief summary of the proposed project. Goodwill's Wheels to. Work program places a safe, reliable car in the hands of an individual who needs adequate transportation to get to and from work. Individuals are clients of many local service providers: HA CAP, Shelter House (STAR), Iowa City Housing Authority, Goodwill, etc. Wheels to Work provides the car, initial repairs, registration and licensing and two months of car insurance. The recipient pays a nominal amount (minimum $100 per car spread over 3- 12 months) for one year. Once the person meets this obligation, the title is transferred to the new owner; the car then belongs to the person receiving services. Wheels to Work is solely supported by Goodwill Industries and has a waiting list of more than 100 residents of Iowa City. Until January 1, 2004, we had been able to p/ace 26 cars per year. Because of our budgetary constraints, we have had to reduce the program size so that we are currently p/acing cars at the rate of 13 per. year. A $20,000 CDBG grant would a/low us to expand the program to its previous size for one year. Section. 1 - Need/Priority 8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one most _a. pp/icable priority need and pdority need level, as shown on'pages 9~-92 and 98-99 in CITY STEPS). :I) £mplo,vment Training .. ~ ~ Priority Need Priority Need Level (High, Medium or Low) FY'05 Non-Housing Application ~ ] ppdcdbg/cclbg app fy05 9. Tell us why this project is needed (include information from studies\research or other suppoding documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. We have more than 100 people in Iowa City on the waiting list who have been referred by a local service ,agency to receive a car. Numerous studies indicate that external barriers such as transportation and childcare can be major impediments to employment. This service meets high priority gaps as identified in CITY STEPS: employment training and transportation. Section 2- Leveraging Resources 10, Is the project requesting a grant or a loan? If a loan is' requested, please indicate the applicable loan terms (circle applicable line). Please note that alt loan terms are subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) Economic Development- Non-profit (1% amortized loan) Public Facilities Project- Non-profit (conditional occupancy loan) Public Service Project (grant) _._$20,000~ ~one 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any organization that expects to receive'over $500,000 from ali federal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible (see attached program detail budget). PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. ..... ........ Budget Breakdown __ · . ........... ...... Expense Category Type Status ( e. g. salaries, · .................. acquisition, rehab) List Source of If possible, please CDBG in- ' prioritize the budoet Funds Other Funds Other Funds Kind Cash Antic. Comm. ......... .......... Please place an '~c' in box that appfies: ............... ...... Salaries, benefits, auto $ $36,000 Goodwill's sales repair, vehicle of donated . insurance, licenses, vehicles X X travel and miscellaneous expenses. _ (see above) $5,968 Goodwili's operational profits X X (see above) $ $2,400 Recipient X X contributions ......... .......... (see above) $20,000 $ X X ............................. FY05 Non-Housing Application ~ 2 2 ppdcdbg/c~b9 app fy05 Amount of private\agency\other funds $_44,368 (a) Amount of CDBG funds $_20,000 (b) Total Project Funding $_64,368 ...... (c) (a + b) Number of persons assisted __26 .................... (d) (see question 18) Total cost per person ~2,476 (e) (c + d) Total CDBG Cost Per Person $__ 769 (f) (b . d) 12. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor _ . hours x $10 per hour = $ N~A ......... Skilled labor (_ ........ ) ...... hours x $.~ per hour = $ .... Skilled labor (_ ............... ) ,._ hours x $ .. per hour = $ .................. _ ..... _ .... Skilled labor (- : -z .- .-. . . · ................... ) -- hours x $ per hour = ' $ ........... ........... ....... .. .___ ....,, Skilled labor ( ) hours x $ per hour = $ ........ 1111 iiiii iii . i_._ i iiii ii Illll, ...... ....... __ - - - iiiiii . I. iiiiii Total 13. List other groups or organizations that were asked to contribute to z)r fund this project and the status of those funds (include anticipated dates of funding awards or decisions). None 14. Does the proposed project pay property taxes? Yes_~___ No _X_ if yes, what is the estimated value of taxes generated from this project? $ if property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes? Yes~ No X if"yes", what is the percent of full taxes paid? ...... % and amount paid $ Section 3 - Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes X No Please explain. It is our intention to fully fund this service during FY06 as we did during calendar '04. We have had to decrease the size of the service dudng the second half of FY04 because we have not had the financial means to fully support it this year. 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. Date' Description of Activity: July 1,2004' Beginning of City Fiscal Year and Project Start Date July 1,2004- June 30, 2005: The CDBG funds would be spent over the FY05 time period. FY05 Non-Housing Application ~~ m~c~/c~ ~ ~y0s Section 4- Impact\Benefit to the Community 17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for Iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. Goodwill and other providers offer employment and training services for individuals with a variety of barriers to independence in Iowa City. One of the barriers that many individuals experience is inadequate transportation to and from work. In addition to transportation to work, many people need transportation to take their children to childcare and perform other errands related to employment. 18. List goal(s) of this project. In addition, please indicate the population to be s~.e..._.ry__erl by the proposed project according to the income categories shown in the Applicant Guide. (Please Note: If this application is funded, the information ~_this table_ will be used as income targeting for the CDBG Agreement). /The Wheels to Work goal and objectives are contained on the attached Goodwill Outcomes Measurement document.] ............... Number between 0 - 30% median income 12._ persons (a) Number between 31 - 50% median income ___12._ persons (b) ......... Number between 51 - 80% median income ...... 2__ persons (c) Number between 80 - 100% median income ........... persons (d) .................. ......... Number over 100% median income ....... persons (e) ................ ......... Jllll I IIIII I . ~_ll..._l_J i! iiii ll.l . Total ___26._ persons (f) ...... ......... Percent LMI ...... 100%_ (a + b + c) + f) 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employment). The Wheels to Work goal and objectives are contained on the attached Goodwill Outcomes Measurement document. 20. Please discuss how these outcome data will be met by the proposed project. 'Adequate transportation will allow many individuals to obtain and maintain employment. The case management and other services provided by the referral agencies will also aid with this effort. Of course, we have no way to measure how many of these individuals would obtain and/or maintain employment if they did not receive a car. 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. (See attached) FY05 Non-Housing App/ication ~24 ppdcdbg/cdbg app fy05 Section 5- Capacity\History Of The Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) ............ .......... Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12/31/03) FY02 (July 2001 - June 2002) $78,650 ............. $78,650 FY03 (July 2002 - June 2003) ... .. FY04 (July 2003- June 2004) 23. is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes X No ~. if "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case. 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. During the last 20 years, Goodwill Industries has received and successfully implemented more than 50 grants to fund projects and services. Among .these projects are 12 grants from Iowa Division of Vocational Rehabilitation Services, six supported by State of Iowa MH/DD funds, four from the City of Iowa City, six from the Hail-Perrine Foundation; one Dole Foundation, one Carver Charitable Trust, and seven Community Development Block Grants. Goodwill has successfully administered programs funded in part by the United Ways of East Central Iowa and Johnson County. in addition, Goodwill has operated the Wheels to Work program since July 2001 - meeting or surpassing all program objectives. Due january 23, 2004 by 12:00 noon- No Exceptions CiTY OF lO WA CITY Planning and Community Development 410 East Washington Street (319) 356-5230 stephen~long@ io wa-city, org tra c y-h ig h ts hoe@ io wa-city, o rg steven-nasby@iowa-city, org FY05 Non-Housing Application 226 GOODWILL DEPARTMENTAL BUDGET DEPARTMENT: WHEELS TO WORK BuDGET-'-PERIODi 7/-it04 - 6/30/05 ACCOUNTING CODE' 5717 22 22 22 22 23 20 23 21 22 22 261 DESCRIPTION JUL AUG SEP NOV DEC FEB MAR MAY JUN BUDGET G00dwiliD0nated Ca~s .......... 3,100 3,000 3,00~' " 3,000 ...... ~,1~00 '219-0~ ....... 3,300' 2,700 '-2,-8-0-0--' 3,000 3,100' '-'3-,-~00 36,000 G'~)0dwill'Mission Rese'rv-e 497 497 498 497 497 498 497 497 498 497 497 498 5,968 CDBG Funds 1,667 1,667 1,666 1,667 1,667 1,6661 1,667 1,667 1,666 1,667 1,667 1,666 20,000 Recipient contributio-r~s-'' 200 200 200 200 200 200 200 200 200 200 '"-20~0- '- 200 ........ 2,400 ¥OTAL REVENUE '" 5,464 5,364 5,364'' 5,364 5,364 5,264 5,664 5,064 5,164 5,364 ~464 5,464 ~4,368 EXPENSES SALARIES &WAGES 2,027.: 2,027 2,027 1,935 2,027 2,119 1,935 1,843 2,119 1,935 .... ~','027' 2','~);~ " 24,048 ..... DAILY COST .... 92 92~, .......... 92' 92 92 " 92 92 "92 ....... 92 .......{)2 92 92 92 LiFE/DiSABILITY 41 41 41 39 41 42 39~ 37: 42 39 41 41 481 MEDICAL INSURANCE 225 225 225 ' '225 225 225 225 225' 225 225 225 225 2,700: RETIREMENT 122 122 122 116. 122 127 116' 111 127 116~ 122 122 1,44:~', FICA TAX 155 155 155 148i 155 162 148 141 162 148 155 i55 ............. UNEMPLOYMENT 31 31 31 31 31 31 31 31 31 31 ....... ~':1" 31 375 -WORK comp ' ' 22 22 22 22 22 ~ 22 22 22 22 22 22 22: 2(~ TOTAL PAYROLL 2,622 2,622 2,622 2,516 2,6~'~2 2,729 2,5~ ......... '~','409 ' ~'1:7';~9 2,516 2,622 2,6221 31,148 OTHEi~--~pENSE: .............. SUPI~'LiEs'' 11 11 11 11 -11 ...... 1-~ .............. 1111 11 11 11 11 .132 ........................ . COMMUNICATIONS 0 i~~'ING-COPIER ...................................... 0 RENT 167 167 167 167 167 ......... 167 167'............. 167 1671 167 167 167 2,004 INSURANCE ....................................................... 0 UTILITIES 0 · _ ............................. "VEHICLE INSuRaNcE 340 340 340 340 340 340 340 340 340 340 340 340 4,084 VEHICLE REPAIR ........ ~','100 2,100i 2,100. -"2'i'~0'0 .... 2,1'00 2,1001 2,100 2,100 2,100 2,100 2,100 2,100 '-2'5,20~) LICENSES 86 86' 86 86 86 '86' 86 "'86i 86 86 -' - 8-~'i ..... 86 .... 1,036 -- TRAVEL ALLOWANCE 63 60 ......... 69 ....... 66 60 "66 63 .... 66 63 63 60 61 764 DUES 0 ~OTA-L-EXpENSE ...... 5,390' 5,387 '" 5,396 5,287- ....... 5,387 5,500 5,284 5,180 '" ~,497 5,2'~4 5,387 5,388 -" 64,368 EXL;P-,~ i~i='VEN-UE - 74 -23 '.32 ....... 77 -23 ......... .236 380 -116 -333 $0' 77 76 '('~-~ EXP VS REV by % PAYRO 0.48 0.49 0.49 0.47 0.49-...... 0.52 0.44 0.48 ..... 0.53 ...... 0.47 0.48 0.48 0.4~' 'EXP VS REV'I~y %' TOTAL "' 0.99 1.00 1.01 0.99 1:00 ~:04 0.93 1.02 ..... ~:06 0.99 0.99 '0.99 ~.O0 ............. 1/23/2004 Goodwill Industries of Southeast iowa Outcomes Measurement- Wheels to Work Goal: To help people with transportation barriers to employment obtain and/or maintain their most independent level of employment in the community. Program Activities: needs assessment, car matching, follow-up. Case management is provided by referral agencies. . ' ' ' ':~::':~::':'~:!':~'~':~:?~;' ............ :'~':"=':"-"'~':~'"'~:'~':'"~'~':"~':~ i~4"~i ':iiii;i!~i.~~!¥::iii?i:;iiii' ~:iiiiii ~~~?."..iii ?, ~U-~:~: '": ~';' ~U[~''''~':'-:'"'~'NuAT- .. ...... 1, Ob~n % of dien~ ~ ob~in NI dien~ s~king Pla~ment Wh~ls ~ days after 75% empto~ent ~mpe~ emplo~ent Da~~ C~inat~ pla~m~t empio~ent . _ ,. ....................... .... . .... .... 2. Maintain ~ of clien~ ~o remain NI d~n~ ~o am Pla~ment Wh~ls End of 3 mon~ ~al 75% emplo~ent employ~ dudng ~e emplo~ ~en Da=~se C~inat~ · ~ mon~ ~al ~~ ~ey r~i~ a ~ _ ......... ............... 3. Pla~ ~m ~ Numar of ~m ~a~ NI md~~ Wh~ls Wh~ls At ~r pla~nt. 24 26 ddvem ..~ .......... Da~~ ~~inat~ ...................... ............ Wh~ls 4. Transfer ~r % ~ mr mdp~n~ ~o All mdpi~ Wh~ls ~~inat~ Thr~ mon~ after o~emhip ~i~ rifle Da~~ ~r p~~nt ~% .................. ................................ ................... At ~d of m~ 5. Minim~e ~t Avem~ ~t p~ ~1 pa~dpan~ Year. nd Sen~ Vim ~fi~ $2,~0 $2,600 ~r pa~dpant pr~mm pa~dpant Finandal President dudng mpo~ ~d~ Re~rds . :L ................................. ....... , , ~ ............................ ,~,- At pr~ram plan 6. M~mi~ client % of pa~pan~ ~o All pa~dpan~ Sa~s~n Seni~ ~ s~ffing 85% sa~~ ~ e~m~ satisfaction su~ President · e pr~mm, ........................ ....................... ...................... PARTIOIPANT/CLIE~T: Irldividual who ~EIS I~O~iVE~ Number of persons with Number in program (last day of COMPETITIVE EMPLOYMENT: Permanent, employer paid, reporting period). , Disadvantaging condition: minimum wage or above position. No program support, other than Disability: Number of persons obtaining follow along, provided, temporary employment Children in the home COST: Direct and occupan~ program expenses. Number on waiting list: Form revised: 12/03 City of Iowa City FY05 Funding Request for Non-Housin Projects ..... .............................. ~ ......... _ ....... ._.~. ~..._~ i. Name of Prqect: The Broadway ReO~lization Project [ ~ } ~. 2o04 -. b. Loan: S ..... 3. Name and address ofapplicanVorganization. ' ...... Neighborhood Centers of Johnson Coun~ If a new applicant, have you met with Ci~ 4. Con, ct Pe~on: Brian Loring ~one Number: 319-358-0438 Fax Number: 319-358-0484 Email Address: brian-loring~n~c, org 5. Location of proposed project Iowa Ci~, Broadway area 6. Check CI~ STEPS Objective (check only one~ Homeless Needs ~ Public Facili~ Needs _. ~ Public Se~ice Needs ~~ Economic Development Needs 7. Brief summa~ of the proposed proj~t [please limit response to a paragraph]. ~e are requesting suppo~ for the Broadway Revi~lization Project {BRP). The project is designed as a pa~nership be~een Broadway resident, the National Resource Center for Family Centered Practice at the Ul, Neighborhood Centers, the residential and commercial prope~ owners and the Ci~ of Iowa Ci~. More specifically we are requesting funding to suppo~ a process that will bring together resident, citizens, business owners, prope~ owners and communi~ institutions to build consensus around common goals for the neighborhood and formulate and implement a collective plan of action. The broad intent of ~e project will be to build s~bili~, improve the image, create a viable communi~ organization, and add resources to this area of Southeast IoWa Ci~. Section I - Need/Priori 8.Describe how the proposed project addresses ~e priorities, strategies and goals cited in the CI~ STEPS plan and ~e Maxfield Housing Market Anal~is. ~Please sp~i~ ~ o~e ~~ pr~~ ~~ and p~or~ n~d level, as shown on pages ~ I-~2 and ~8-~ in C~ 5TE~). Public Se~ice Needs High ........ Priori~ Need"- Priori~ Need Le~l {Hig-h~ Me~iu'm or Low) The BrOadway neighborhood is an area wi~ a high concentra~on of Iow-income families. Consequen~y, this is an area in need of additional of be~er collaboration and coordination of existing se~ices, as well as ~e develo .of new asse~ for the nei. hborhood. In review of some of the se~ice 'i~es, FY05 Non-Housing Application ~ ~ ~~ a,,~i~,o~ it is clear that this project will tackle multiple priorities as a workplan develops. Examples of potential programs and services by priority include: Youth: expanded summer day camp for neighborhood youth; licensed day care for school-age children during the school year;, playground equiPment, play/recreational space. Transportation: ~/hile transportation seems to be an unrelenting and usually expensive problem to overcome, one of the outcomes of this project will be bringing resources to the neighborhood and therefore, reducing some of the demand for transportation to access essential services. Substance Abuse: Because illegal drug sales and abuse are becoming an ever more prominent issue in the neighborhood, the BRP will include both law enforcement and treatment within its purview. Employment Training: The need for employment training and employment opportunities for youth and adults is immense. ~3/hile there are employment resources in the community, eligibility is most often. categorical and figuring out where to go for help is difficult.. Because the demand for jobs and support services is so high in the Broadway area, organizing employment training opportunities and ,job opportunities will be a priority for the Broadway project._ Child Care Services: While the Broadway Neighborhood Center provides licensed and accredited child care service, there continues to be unmet needs in the areas of afterschool and summer programming for school-age children. A priority for the project will include locating and leveraging resources for more structured educational and recreational programming [or scl~ool-a§e children. Health Services: Broadway residents continue to express their need for accessible health services with bilingual {Spanish/English) practitioners. In our ongoing effort to accommodate this need we recruited the College of Medicine to provide mobile health clinic services onsite at the Broadway Center. This has been a great partnership and the Broadway Revitalization Project will help oversee this partnership and work with the neighborhood to recruit other health services as needed. 9. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in tl~e City's continuum of care as outlined in CITY STEPS. The Broadway neighborhood is located in the southeast quadrant of Iowa City. The area is home to a high percentage of Iowa City's low-income families, and is comprised of multiple Iow-income housing complexes. In fact, sixteen percent of Johnson County's subsidized housing is concentrated in the five- block area around south Broadway Street There is also a Transitional Housing Program and a residential program for victims of domestic violence. The neighborhood is the entry point for poor families coming into Iowa City. In fact, 54% of the residents living in the Broadway neighborhood have been in Iowa City less than 5 years. Both school and census data show that demographically the neighborhood is very unique to Iowa City, with a 49% minority population, compared to 12% for the entire city. The percentage of African Amedcan families living on South Broadway Street may be as high as 75%. The Broadway neighborhood also has an 11% higher concentration of children than in Iowa City as a whole lavery, Gates, Harman and ~Vellner, Strengthening Neighborhoods Through Equity Planning: The Broadway Crosspark Study, May 1999). The grouping of Iow-income and transitional housing creates considerable instability for vulnerable families, the neighborhood and the school. Many of the families in the neighborhood have migrated here from larger urban areas such as Chicago, East St Louis, and Gary, Indiana. They are frequently fleeing very chaotic and violent environments to make a better life for their families. Unfortunately, some of the survival techniques that children and families adopt in crime and drug ridden neighborhoods forge a reliance on violence as a primary tool for resolving conflict and instill a fear and mistrust of schools and police. The ironic result is a re-creation of the neighborhood characteristics they are seeking to leave behind. FY05 Non-Housing Application ~ 3 O ppdcdbg/c,bg applicatit3n fy05 _, Children living on Broadway Street attend Mark Twain Elementary School. Consequently, Twain enrollment is the best indicator of neighborhood demographic trends. During the 1999-00 school year I 12 students {34%) have either entered or left Twain Elementary. That number continues to rise and in 2001-02 there was 41.2% mobility. An analysis of the Iowa Test of Basic Skills {ITBS} suggests that the mobility and instability of families in the Broadway neighborhood is having an effect on academic performance-- 92% of African American third graders and 100% of sixth graders were not proficient in reading. In addition to demographics and school performance, the neighborhood and its residents also suffer from a poor image. ~dVhite most residents share the goal of creating a more family and business friendly environment, the frequency and types of criminal activity perpetrated by a handful of' people have made it a "bad" area of Iowa City. This reputation is very damaging to the residents and the businesses in the area. Commercial property owners have trouble attracting new businesses because businesses are concerned about attracting customers. Meanwhile, Broadway residents express concern that employers are less motivated to hire people with an address on Broadway Street SeCtion 2- Leveraging Resources 10. Is the project requesting a grant or a loan? If a loan is requested, please indicate the applical~le loan terms [circle applicable line). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) .. .. ._~ Economic Development- Non-profit (1% amortized loan) Public Facilities Project- Non-profit (conditional occupancy loan) Public Service Project (grant) I I. List the amount of' CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any organization that expects to receive over $ 500,000 from all federal sources. Aisc, budget for the other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list ~e sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs ~(fhenever Possible PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. ...................... ............ ., .... Budget Breakdown ', ...... ................... Expense Category Type Status (e.g. salaries, · .................. acquisition, rehab) List Source of If possible, please CDBG irk orioritize. _.the budaet Funds Other Funds Other Funds Kind Cash Antic. Comm. Please place an ~X' in box that applies: Ui National Resource $ $ I O, 000 Southgate Corp. X X ' Center for Family Centered Practive (NRCI ..... .. . ........... Ul NRC $ $3,707 Southgate Corp. X X ........ ...................... ,,, ........ .......... . . .... FY05 Non-Housing Application 2~ 1 ppd~bg/cdbg application fy05 .. Ui Indirect Costs $ $1,481 Southgate Corp. NCJC Community $4,812 Southgate Corp Development Coordinator- Salary & Benefits NC~C Community $19, 529 Development Coordinator- Salary & Benefits Supplies $4 71 $1,529 NCJC X t)Yorplan $ $ 5, 000 Newbury implementation Fund Development Total $20,000 $26,529 Amount of private\agency\other funds $26,529 la) Amount of CDBG funds $20,000 Total Project Funding $46,529 lc) {a + b] Number of persons assisted 1879 {all (see question 18} Total cost per person $24.77 lei lc Total CDBG Cost Per Person $10.64 [f) (b E~ d) 12.If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Volunteers will include neighborhood residents that help with planning and implementation of the work plan. We also have commitment from Neighborl~ood Centers and the faculty from the University to . assist with group facilitation. . .......... ._ ........ .,... .. Unskilled labor 1,000 hours x $10 per hour = $ I 0,000 ..... Skilled labor ~Group Facilitator] 36 hours x $~0 per hour = '$ l ... .__ . . Skilled labor (NC. lC Director} ZOO hours x $40 per hour = "$'~,000 ......... __. ............ ........... .. Skilled labor ~ .......... } .,. hours x $___ per hour = $ .......... , ...... ........... _.. ,., __ -. Skilled labor/_ ........ ] ......... hours x $.~_ per hour = $ Total $ ! 9, 440 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds linclude anticipated dates of funding awards or decisions). Southgate Development has already contributed $10,000 to the effort and has agreed to double that commitment for the first year, contingent upon CDBG funding. Newbury Development has agreed to . contribute $ 5000 for the first year. We are also requesting support from other property owners in the area. 14. Does the proposed project pay property taxes? Yes___ No ~v If what is the estimated value of taxes enerated from this ect? $ FY05 Non-Housing Application ~Z 3 2 ppdcdbg/cdbg application If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes? . Yes ____ No X If "yes", what is the percent of full taxes paid? % and amount paid Section 3 - Feasibility 1 5. If funds are awarded, will the project/program continue after the CDBG funds end7 Ye _s=X No_~__ Please explain. Southgate Development has made a 3 year commitment to this project. Our long term plan is to end the three years with a strong, neighborhood-driven community organization. 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested [include other project factors such as rezoning, construction schedule, or applicationls) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description of Activity: Feb/March 2004 UI National Resource Center for Family Centered Practice and NC. JC begin Communi~A~$e$$ment component of project [funded by Southgate Development} Feb/March 2004 Develop interview guides, sampling plan, key informants Feb/March 2004 Prepare community assessment plan April-June 2004 Conduct interviews and analyze data May-June 2004 Prepare Community Action Plan and Executive Summary June 2004 Disseminate Plan to stake holders july 2004 Begin Community Development component July-August 2004 Conduct regular meetings to prioritize goals, actions steps and tangible outcomes July.-Oct, 2004 Disseminate workload to appropriate individual organizations, businesses or institutions. Recruit new collaborative partners to assist with completion of workplan July-June 2004-05; Conduct ongoing outreach to neighborhood to strengthen community organization and develop strong neighborhood leadership. July-June 2004-0.5 ~/ork with community and media to highlight community development work and improve public perception. July-Sept. 2004-05 Identify new funding and grant opportunities July-June 2004-05 Document process and participation June 2005 Compile outcome data based on community priorities and workplan , Section 4 - Impact\Benefit to the Community 1 7. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for Iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. The Broadway area of Iowa City continues to experience difficulty in overcoming problems related to crime violence and illegal drugs. ~X/hile few would deny that these problems do exist in the Broadway area, the majority of residents are not involved in these activities and are very motivated to rid their neighborhood of these activities and improve the image of the area. In addition, the Broadway residents are interested in strengthening their connections to the community, improving their access to job opportunities and support services, and making sure their children are healthy, happy and successful in school. This project is designed to analyze the needs, develop a collaborative workplan to address those needs and enlist the people, organizations and institutions that we can ally to the accomplish the workplan. This approach seems consistent with the concepts in the CITY STEPS plan. FY05 Non-Housing Application ~ 3 ppdcdbg/cdbg applicalion fy05 18. List goal(s) of this project In addition, please indicate the population to ~ served by the proposed project according to the income categories shown in the Applicant Guide. (P/ease Note: If this application is funded, the information in ~i; t~_h!e will be used as income targeting for the CDBG Agreement]. The goals for this project are ambitious but straightforward · I} Reduce crime, illegal drug use and sales; 2) Improve outcomes for youth; 3) Rehabilitate the neighborhood image and improve the business climate; and 4)Improve access to job opportunities and employment training for both youth and adults. .......... Number between 0 - 30% median income _-~7_9_ persons ia) .... Number between 31 - 50% median income persons (b) ............ Number between 51 - 80% median income ~ persons Number between 80 - 100% median ~ persons Id) income ....... Number over 100% median income ...... persons ii ii ii ii i iii ................ ..... ....................... iii i iii i ...... .. Total 1879 persons Percent LMI 100% la + b + c] 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employment). Wl~ile some of the targeted outcomes will emerge from the neighborhood's development of the workplan, there are certain goals and outcomes that are likely to be part of the workplan. · Reduced crime and illegal drug sales and use. · Less youth crime and better school performance · Develop new assets for the neighborhood [i.e. playground equipment and recreational opportunities} · Improve the business environment · Reduce youth and adult unemployment 20. Please discuss how these outcome data will be met by the proposed project. Reducing crime and drugs in the neighborhood will best be accomplished with a strong and long-term partnership between residents and other stakeholders and the police. Outcomes for youth will require coordination between parents, NCJC, the school, lowa City Parks and Recreation and other natural partners. In addition, we will work with the property owners to develop neighborhood assets. Newbury Development has agreed to provide some matching funding for the project that could be used to pay for neighborhood assets or other tasks outlined in our workplan. Addressing employment issues will include some coordination of existing resources including ~X/orkforce Development, Kirkwood Community College, Goodwill, UAY and area businesses. 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. FY05 Non-Housing Application Section 5 - Capacity\History Of The Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project{s) undertaken. (City fiscal year July 1 to June 30~ ....... ......... ....... Amount Expended Fiscal Year Funds Recv'd Budgeted Amount [as of 12/31/03~ .............. FY02 (July 2001 - June 2002) $23,975 $23,~75 .... FY03 {July 2002-June 20031 $~34,'490 .... $34?90 ..... FY04 [July 2003-June 2004) ''$'~ ' SO 23. is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes X _.. No .... If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the.case. 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget ~ The Neighborhood Centers of Johnson County is a prevention-focused, neighborhood-based agency. We operate two centers in Iowa City, the Pheasant Ridge and Broadway Neighborhood Centers. ~/e have a total budget of $1,500,000. ~/e currently employ 50 full-time staff with a corps of dedicated volunteers. ~v'e are a 5011c)3 nonprofit governed by a volunteer board of directors. The board includes residents of the neighborhoods we serve with the remaining members representing a blend of community members including some of the most recognized leaders in the area. ., Neighborhood Centers of Johnson County has a much-respected reputation for providing quality programming that is adaptive to the changing needs of the areas we serve. In the past twelve years, we have been rated well by the United Way of Johnson County. ~X/e are recognized for our youth programming and operate a top quality child development program acknowledged and accredited by the National Association for the Education of the Young Child (NAEYC) for our success with sometimes challenging populations. Our family-centered and community-based approach provides a long-term commitment to improving the quality of life for families in the Iow-income neighborhoods we serve. By offering a '. consistent and stable neighborhood presence, we are able to provide a balanced mixture of programs and activities that build community, teach new skills and provide advocacy and support for families. This-balance also allows us to facilitate relationships between families and offers the necessary support before a crisis erupts. Each program or service creates a layer that is individually important, but collectively creates a context that allows families to enhance their quality of life and achieve a sustainable level of self-sufficiency and success. FY05 Non-Housing Application ~ ~ ~ p~c~bg/c~bg ~pp,~ca,~o. ~ 236 South6ate January 23, 2004 Brian Loring, Executive Director Neighborhood Centers of Johnson County P.O. Box 2491 Iowa City, Iowa 52244 Dear Brian, This letter is in support of your application to the City of Iowa City'Community $outhGat, Development Block Grant for the Broadway Revitalization Program. D.¥,lopm,nt Company, inc. 755 Mormon Trek Boulevard P.O, Box t907 The past few years have been especially challenging for a number of ~owa City, Iowa 52244-1907 neighborhoods in Iowa City. With the increase of crime, school truancy rates and drug use, we see the departure of businesses from those areas. Speaking as a Pho.~: 3t9.337.4195 Facsimile: 319.33Z9823 member of the Iowa City business community, keeping those areas alive with Email: southgat~@sgdev, net active business is an important component to maintaining safe and positive neighborhoods. With this in mind, Southgate will support the project in a number of ways. We have already committed $10,000 to start-up the project this year and will commit an additional $10,000 after you have secured additional local funding. Through this initiative, Southgate will be an active participant in developing a partnership between the business community, neighborhood residents, property owners and city representatives. I am hopefixl that together we can improve the image of the neighborhood and promote the economic health of the area. I wish you success in securing funding from the City of Iowa City for this important project. Sincerely, Teresa Morrow Vice President 237 ........... .... Jl.I.__. ~ ........ '"-' ...... - ....... - .... I LII£ ._ .L._lJ .1111_/_ I II City of Iowa City FY05 Funding Request for Housing Pr(liL~cts":..'-.:.:.::.,, .~ ~-~-.~:;.,.~.:.:.....:.i..:... Project .ame: Lindemann Development Type of Project: Single Family Ownership for those with 25 ~-50 '/o AM ' ..... ........... G~n~ral Information~.~ /Q 1. Lead Applicant Name: Iowa V~d~Habita~'fo/Humanity ........ /' .... / Contact Person: Mark Patton Title' Executive Director Phone Number: 319.337.8949 Fax Number: 319.351.2901 E-mail Address: markpatton22 @ hotmail, com Federal Tax Identification Number: 42-1410210 if a new applicant, have you met with City staff? 2. Secondary Applicant (if applicable): Signature: Applicant Address: Contact Person* Phone Number: Fax Number: E-mail Address' 3. Type of Applicant (check one): Community Housing Development Organization _xx_ Private non-profit organization Private for-profit, individual or partnership applicant Public Organization 4. Amount of Funds Requested HOME' $35O,000 CDBG: $ Total Loan Requested' $350,000 5. Provide a brief description of the proposed project (please limit response to a paragraph). Iowa Valley Habitat for Humanity proposes to build 10 new homes over 24 months for ownership by families earning between 25%-50% of area median income. Families contribute 250-500 hours of sweat equity per home. FY05 Housing App/ication ~ ~ ppdcdbgthousingapplication - . . IIIIIIII II ........... .... ....................... I. I_ _ II II ._! I Section I - Need/Priority 6. Tell us why this project is needed {include information from market studies or other supporting documentation that identifies the need for this type of housing for Iowa City's need) and how it will fill a gap in the City's housing market. According to CITY STEPS, a home valued at $50,000 is approximately the maximum price households earning between 30%-50% of the Iowa City median income are able to afford (p. 55}. Also according to CIT~ STEPS only 3% of all homes in Iowa City are valued at less than $50,000 (at the time of writing in 1999). The Johnson County Capacity Assessment 1999-2000 completed by the United Way of Johnson County and the Johnson County Council of Governments shows iowa City with some of the highest average home prices in the state (p. 4). Iowa Valley Habitat for Humanity is unique among other affordable home providers for two reasons: families who will ultimately own the home must put in up to 250-500 hours of sweat equity into the construction of the home, thereby vesting themselves in the property; and, because Iowa Valley Habitat for Humanity is not allowed to charge interest on the loans to its families of home owners, a lower income individual can be served without unduly straining their family budget. Iowa Valley Habitat for Humanity is endeavoring to work with the Iowa City Public Housing Authority to assist them in their Section 8 mortgage program: to help renters move from public housing rental into their own home. This is a win/win scenario. Section 8 expenditures drop over time while the family begins to build some equity in a home of their own. 7. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Plan, the Maxfield Housing Market Analysis and/or "Assessing Iowa's Housing Needs" (August 2000) by Professor Heather McDonald. (Please specify the one most applicable priority need and priority need level, as shown on pages 91-97 in CITY STEPS) Owne.r.. OccuPied Housin__q._ 0%-30% ar.e. a median Incom.. e Hi~3h Priority Need Priority Need Level (High, Medium or Low) iowa Valley Habitat for Humanity takes applications from families earning as little as 25% of median income of the community. A number of criteria are used in selecting the families who will ultimately become homeowners including those with the greatest need' --Spending too high a percentage of disposal income on housing, --Overcrowded sleeping space, --Dangerous or dilapidated housing conditions. it is very difficult, if not Impossible, for other housing groups to reach this far down in the area median income to create ownership opportunities. Habitat offers a unique means of maximizing private and public dollars to create new housing opportunities for families who will likely continue to rent most of their lives. ....... Illl II III.J IIII1~1 t =111 ....... I .__ II IIIIIII II __.L .JI II I ii ..I II .. 239 FY05 Housing Application ppdcdbg/housingapplication .... _.-._-:- &__..._ _ - ........... ................. ii iii ii ii i . ,1, i ._~_11 i ii il .... i1 ........ Owner Occu~ied. Housin.q 30%.50% a. rea median income Medium Priority Need Priority Need Level (High, Uedium or Low) Iowa Valley Habitat for Humanity will also assist families up to 50% of area median income. The family selection process favors families at the lower end of this 30%-50% bracket. Iowa Valley Habitat for Humanity's goal to build more affordable homes is consistent with the City's goal of reducing barriers to affordable housing, in addition, Iowa Valley Habitat for Humanity will o.nlv be bu_.v_in~..!.qts i.n areas where, cie .m.. entar¥ school .distric.t_s will ._not_be si~nific.a...ntly impacted in.their free/red...uced sch..0o.!, lunch pro,ram. This is an effort on Iowa Valley Habitat for Humanity's part t°. cooperate with the City arid the school district to spread affordable housing creation as widely as possible. All lots purchased will be scattered through the new subdivision. Work by Iowa Valley Habitat for Humanity also educates the public on the need for affordable housing. Hundreds of volunteers from service clubs, churches, and businesses help build Habitat homes locally. By involving many diverse populations, conversations regarding affordability, zoning, house quality, and Iow-income family problems are carried on. When a church or a service club assists in building a Habitat home, much more than just a house is built. Section 2- Leveraging Resources 8. Indicate the applicable loan terms. ........ ..... Rate' t Years:t.._ Principal and interest (amortized loan) 1%** 20 years ** Iowa Valley Habitat for Humanity is l~rohibite, d by its national parent organization, Habitat for Humanity International, from charging interest to the families we house. 9. In the space below, please provide the proposed sources and uses of funds for the project. Include all funding requested for the proposed project to be completed (e.g., infrastructure improv'ements). Where possible please provide third party documentation for project costs. Iowa Valley Habitat for Humanity is not applying for any other governmental grants to purchase lots. 10. a. Please complete the table below showing the types and amounts of funding being requested for the proposed project. ....................... .............. III.L ..................i .............. Funding Source and Type of Funds. Amount of Funding Requested: ..................................... Iowa City CDBG or HOME Funding (public) - ' $ .................... 350,000 ........ State of Iowa HOME or CDBG (public) $ -0- ......... Iowa Finance Authority (IFA)- non-LiHTCs (public) $ "'-0- ___ ...... .......... ................... .... . ............. City of Iowa City- Tax Increment Financing (public) '$ '0- City of Iowa City- Tax Abatement or Exemption (public) $ -0- _.. 240 FY05 Housing Application ppdcdbg/housingapplication Funding Source and Type of Funds' Amount of Funding Requested' .................... , ..... IFA -- Low Incomo Housing Tax Credits (public) $ -O- Other Public Resources (public) (please list): $ -0- ........ Applicant Contribution of Equity (private) $ (300 hrs j~'~iO/hr ~-~ ~ 30,000 ....................... tam il[_o_ s_)__. _ Private Lender Financing (private) $ ...... -~- Private Foundation(s) (private) $' -0- Volunteer Labor and/or In-kind Donations (private) 400 pro'hfs '"~$2~i~-~- 150,000 x 10 homes 700 unskilled hrs @ . $ lO~hr x 10 homes ....... Other Private Resources (private) (please list): $3'-~iO00'Cash x 10 390,000 homes St. Andrews Presbyterian Church $4,000 gift-in-kind x 10 Dotw~lor ~amily, Thrivent Financial Servicos, othors homes III III III IIIIII I I I - ............. iii Amount of Private Funds' $ 570,000 (a) ..... ............ ........................ Amount of Public Funds $ 350,000' (b)' Total Project Funding $ ' 920,000 (c) (~ + b) Number of bedrooms 3~'bedro~'ms (we have "(d) avemgod 3.5 bedrooms on past five homes built) Number of publicly-assisted bedrooms 35 b'drms (10 homes) (e) Persons assisted (# of bedrooms x 1.5) 52.5 (f) Requested public subsidy per bedroom 10,0{~0 .... ' (~) b ...... Total cost per bedroom 26,285 (h) c + d .., Total Public Cost Per Person 6,666 (i) b + f ................ Total cost per person 17,$24 ........ (j) c + f ............. ............ .......... Each housing project, except minor home repairs, funded with CDBG and/or HOME funds must appraise to value by an independent third party appraiser. If the project costs exceed the appraised value; the applicant/owner must repay the City the di#orence between the appraised value and the total project cost, up to 100% of the City's contribution. 241 FY05 Housing Applica t/on ppdcdbg/housingapplication 10. b. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. ...... Unskilled labor 700 hours for 10 x $10 per hour = $70,000 homes Skilled labor 400 hours for 10 x $20 per hour -- $80,000 homes Total $150,000 Calculation of donated Construction Professional Skilled Labor per house average is based on the following: Electrician 20 hours HVAC 15 hours Plumbing 10 hours General Contractor. 25 hours Total avg. per house 70 hours 11. Does the proposed project pay property taxes? Yes XXX No If yes, what is the estimated value of taxes generated from this Project? $15,000 per year. If property taxes are not fully paid, does the proposed project make a Payment In Lieu Of Taxes? No Yes~. If "yes", what is the percent of full taxes paid? 100% and amount paid $15,000 per year avg (10 homes). 12. If partial funds are awarded, will the project/program continue? Yes_xxx No If yes, at what level? Limited. Instead of a projected 10 homes, we will be limited to 1-2 homes due to funding from private donations only. in addition, if the ..HOME fundin..q ..i..s_ a 1% loan we w_i!.l._o_nl¥ b_e. able.to, serve higher income families~___rulin.q out manv w....h._o..,.ere below 30% of area median income. Funding Iowa Valley Habitat for Humanity lot purchases will assist the City in meeting its HOME and CDBG national objectives of serving Iow-income individuals. 13. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this .matching requirement without the use of City funds, if State HOME match is being waived or reduced please include a letter from the Iowa Department of Economic Development. Local HOME funds requested: $350,000 x .25 = $ 87,500 Local Match ............................... Local HOME funds requested: $ x .20 = $ State Match 242 FY05 Housing Application ppdo~tbg/housingapplica~ion Iowa Valley Habitat for Humanity's proposal to purchase lots leverages private resources, volunteer effort, sweat equity, and affordable new housing construction better than nearly anyone else. Public funding support for this effort is limited to the lot purchase cost. Without public support, construction would likely be about 20% of the proposed units. In addition, making the loan a 0% interest rate and forgivable allows Iowa Valley Habitat for Humanity to serve lower income families. Section 3 - Feasibility 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG\HOME funding. Date Descri~>tion of Activity ............. July 1, 2004 Beginning of City Fiscal Year and Project Start Date A purchase agreement for lots in the Lindemann subdivision on the eastern edge of Iowa City has been arranged. Appraisals for the lots will take place in late 2004. Lots will be purchased in late 2004 or early 2005. The phase of the development will begin construction in spring, 2005, and we expect to complete 4-6 homes during 2005 with the remainder of the balance following in 2006. 15. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance or level of subsidized rent compared to market rates). a) We propose working closely with the Section 8 home purchase program to assist Iowa City Public Housing to move 2-3 qualified families from renters to owners. b) The remainder of the families will pay a 20-30 year mortgage (term is determined by income level of the family). This is a NO interest loan (dictated by our national charter). The house is sold at no profit and all repayments are recycled back for additional home construction. c) We intend to establish a recycling drop-off center for used appliances, home furnishings, and new building materials that have been donated. d) We will train up to 20 families in personal finances and financial literacy. e) We will qualify up to 15 families for Habitat or other affordable homes. 16. To help promote the efficient use of federal, state and local funding please describe how the project will maintain long-term (in excess of CDBG\HOME program requirements) or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. Iowa Valley Habitat for Humanity holds the first mortgage. This assists in monitoring the use of the property, in addition, a second mortgage of seven years is put into place that calls for any sale (during that period of time) to be back to iowa Valley Habitat for Humanity. This eliminates the chance for a windfall profit. FY05 Housing Application ~4~ ppdcdbg/housingapplicatien In addition, Iowa Valley Habitat for Humanity places a covenant on the land purchased with HOME funding so that any future sales must be to families earning under 80% of area median income during the first 15 years of occupancy. 17. Are all funding sources needed to complete the project secured (subject to written verification)? If not, please describe below the time frames for other funding awards. Funding for homes is raised before construction can begin. Iowa Valley Habitat for Humanity has a 10-year history of raising money in advance to build 27 homes, However, rising lot prices has made it very difficult to continue to produce affordable Homes. Note to HCDC: Review attached Proforma as part of the Feasibility Section. Section 4 - Impact/Benefit to the Community 18. in the space provided, describe in detail the type of project (new construction, acquisition, rehab, tenant based rent assistance or down payment assistance), total number of units and number of units assisted with public funds. This project is new construction. 10 new single-family homes will be constructed on scattered site lots in a new subdivision purchased with HOME money. All 10 homes will be purchased by families under 50% AM! who have put in 250-400 hours of sweat equity. 19. An objective of the City of Iowa City Comprehensive Plan is to promote a diversity of housing types and mix of all income levels. Please describe the target population this project is to serve, the current level of Iow-moderate income households in the Census Tract\Block Group and how the project will promote diversity within the neighborhood. Tract 105 Block 1 (and area on three sides) --Target population: those earning between 25%-50% AMI. --Current level of iow/moderate Income households: 0% --This is a new subdivision with no demonstrated Iow/moderate income population. Construction of Iowa Valley Habitat for Humanity's homes will bring some economic diversity to the area. 20. On the map provided, please show the location of the proposed project. 21. Also, please indicate the number of persons or households that will be served by the proposed project by income category. (Please Note: If this application is funded, the information in this table will be used as income targeting for the CDBG\HOME Agreement). 244 FYO5 Housing Application ppdcdbg/housingapplicmion Number between 0- 30% median income ~3 households (a) Number between 31 - 50% median income ~ 7 households (b) Number between 51 - 80% median income households (c) Number between 80- 100% median income households (d) ~umber over 100% median income ................ households ---'. _':_'.'-_-.i 7_ ' .......... ill i .... mlllllll Total 10 household'S--'-ii)' Percent LMI 100% (a + b + ~) + 22. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). The objective is to purchase 10 lots for new home construction in a new housing subdivision. New homes will be constructed using the following model- a Private funding, raised in advance of construction · Donated materials and labor from the community a Sweat equity (250-500 hours) from the future owners · 20-30 year, 0% interest mortgages will be signed by the owners · Each home will pay full property taxes a Each home will conform to the covenants and restrictions of the development 23. Please discuss how these outcome data will be met by the Proposed project. Outcome: Purchase of 10 lots and construction of 10 homes over 24-month period. Section 5 - Capacity/History of the Applicant 24. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12/31/03) FY02 (July 2001 - June 2002) $68,841 $68,841 FY03 (July 2002- June 2003) $30'-000 $30,000 FY04 (July 2003- June 2004) $110,000 $8'~1500-** ................ **contract for the remaining $27,500 is being finalized at this time with the owners of Lindemann Development, 25. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes xxx No ~. If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 245 FY05 Housing Application ppdcdbg/housingapplication 26. Please provide evidence of your 'organization's capacity and/or experience to undertake and complete the proposed project within the established timetable and budget. iowa Valley Habitat for Humanity has an outstanding record of building affordable homes for Iow income families. Since 1994 the following owner-occupied homes have been added to the local tax rolls throughout the area community' 1994 I house 1995 I house 1996 2 houses 1997 4 houses 1998 6 houses 1999 3 houses 2000 4 houses 2002 2 houses 2003 4 houses 2004 Plan to build 6-7 more houses. Iowa Valley Habitat for Humanity hired a full-time Executive Director in late 2003. He has built +200 units of affordable, owner occupied housing in eastern Iowa the past 12 years. In addition, he has administered more than $2.5 million in state and federal grants during that same period of time. CITY OF I0 WA CITY Due January 23, 2004 by 12:00 noon- No Exceptions Planning and Community Development 410 East Washington Street (319) 356-5230 stephen-long @iowa-city. org tracy-hightshoe @ iowa-city, org ste ven-nasb y @ io wa-city, o rg FY05 Housing Application ~4~ ppdcdbg/housingapplication :'iI '...'::.' ii..:'.....i:.::.':.: .ii:::. :. ........ ..... . ...... ,.... ~ · ,..~ --...~.:~:_~::..:i:~::.._.i:.~::,~. ,/ -..: .... '.. :-'-::':::.~ ~i::ig~:::,i · ~ . :" ' .. . ~ :::~.::~?~:~':: ~. . ~...';~'~.~.:.~: City of iowa City FY05 Funding Request, for Housing P .. Project Name: Blooming Garden Type of Project: Affordable Family Housing ~"(/// .) .. General Information ~ 200¢ 1. Lead Applicant Name: Blooming Garden IHA Limited Partnership """~ "-~~._ "" Signature' ~~. ~'~' . .................... ~.._.-.~_. ~..~/ ~7-_-_-._'L:T_-& .1'__ ~ ..... Ill , =~.11. i ii i ii Applicant Address' 319 E. Washington Street, Suite 111, P.O. Box 1226 Iowa City, IA 52244-1226 Contact Person: Alaina Welsh Title: Project Planner Phone Number: 338-7600 ext. 7 Fax Number: 337-2430 E-mail Address: alainaw@avalon.net Federal Tax Identification Number: 20-0631686 If a new applicant, have you met with City. staff? Not applicable 2. Secondary Applicant (if applicable): Signature' ,, , ..... i~1 iiii i ....... . ........ . ............ T_.._. Applicant Address: Contact Person' Title: Phone Number: Fax Number: E-mail Address: 3. Type of Applicant (check one)' Community Housing Development Organization Private non-profit organization X Private for-profit, individual or partnership applicant ..............Public Organization 4. Amount of Funds Requested HOME: $ 480,000. CDBG: $ Total Loan Requested: $ 480,000. 5. Provide a brief description of the proposed project (please limit response to a paragraph). iii i i .................. __ i ............. F¥05 Housing Application ,~,~bcy0s home application The project involves purchasing 8 vacant duplex lots (preferably scattered sites) for the development of affordable family housing (16 units) in Iowa City. One of the biggest barriers to affordable housing development is the ability to acquire appropriately zoned land from a willing seller. With the requested HOME funds we would be able to purchase available sites without contingencies based on the project securing additional funding, thereby eliminating the need to indicate to the seller the intention to develop affordable housing. These funds would allow us to purchase sites up front without delay and with little opportunity for the seller to change his or her mind. Project may include single family lots if appropriate duplex lots are unavailable. Section '1 - Need/Priority 6. Tell us why this project is needed (include information from market studies or other supporting documentation that identifies the need for this type of housing for Iowa City's need) and how it will fill a gap in the City's housing market. The need for additional affordable family housing in Iowa City is well documented. In the 1998 Maxfield Housing Market Analysis the General Occupancy Demand for affordable and subsidized housing for the years 1998-2000 was 595 units and an additional 1,712 by the year 2010. Since 1998 there has been no affordable rental family housing developed in Iowa City. The December 2000 Governor's Hosing Task Force report and the analysis prepared by Professor Heather McDonald (August 2000) indicated that the greatest demand for affordable housing is from extremely Iow and Iow income families. The 2001-2006 City STEPS (page 27) recommends 1,080 subsidized and affordable units be developed between 1998 and 2005. According to the 2003 Iowa City Area Apartment Rent Survey conducted by Cook Appraisal, Inc., the vacancy rote in Iowa City for three and four bedroom rental units was 0.93% and 0.00% respectively. In September 2002, The Danter Company completed a market study for affordable family housing in Iowa City. The study reported only eight subsidized four-bedroom units of the 4,648 conventional apartments surveyed in iowa City and Coralville. Ail of the subsidized units in the market area were 100% occupied at the time of the survey. This project will help address the overwhelming need for additional quality affordable housing for Iow income families in Iowa City by providing 16 units. The rents will be significantly less than the average market rate for similar units. Funds for purchasing properly zoned lots is of particular need in Iowa City. Our experience and the'experience of others has shown that securing a site for affordable family housing is extremely difficult. 7. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Plan, the Maxfield Housing Market Analysis and/or "Assessing Iowa's Housing Needs" (August 2000) by Professor Heather McDonald. (Please specify the one most applicable priority need and pdority need level, as shown on pages 91-97 in CITY STEPS) FY05 Housing Application ~,49 pl>d~~ home application The 2001-2006 City STEPS identifies the need for small and large renter households as a .high priority for households with incomes less than 50% of the area median income, citing ._ a 1990 estimated need of more than 1,700 units. The development of affordable family housing has been identified as a high priority for both the City and the State, as evidenced by the Governor's Housing Task Force Report and the analysis prepared by Professor McDonald. The proposed project helps address one of the City's highest priorities by striving to provide 16 units of affordable family housing. All of the units will be affordable to households with incomes at or below 60% of AMI. At least 40% of the units will be rented to households with incomes equal to or less than 50%.AMI. Additionally, if financially feasible we would like to set aside some units for households with incomes at or be/ow 40% AMI. Large_... Renter Household ................. HIGH ............................................. Priority Need ...... PrioritY"Need Level (High, Medium or Low) Section 2- Leveraging Resources 8. indicate the applicable loan terms*: Rate' Years' Principal and interest (amortized loan) 2.0% 30 * See Applicant Guide. Loan terms are subject to negotiation or modification by the City Council. 9. In the space below, please provide the proposed sources and uses of funds for the project. Include all funding requested for the proposed project to be completed (e.g., infrastructure improvements). Where possible please provide third party documentation for project costs. The following is a list of sources and uses for the estimated number of 16 units built on eight lots. USES SOURCES Land $ 480,000 City HOME $ 480,000 Construction $1,600,000 State HOME $ 573,000 Soft Costs $ 425, 000 LIHTC Equity $1,152, 000 Operating Reserves $ 55,000 Permanent Loan $ 355,000 10. a. Please complete the table below showing the types and amounts of funding being requested for the proposed project. I Funding Source and Type of Funds' Amount of Funding Requested' ..................... ............ ........ ._~_ ...... ........-_.~.._.... ........................ __. ...10__wa City CDBG or HOME Funding (public) $ 480,000. .......... I-'-' State of Iowa HOME or CDBG (public) $ 573,000~- FY05 Housing Application ~, 50 ppdcd~ home application Funding Source and Type of Funds: Amount of Funding Requested: ........... .......................... .............. iowa Finance Authority (IFA)-non-LIHTCs (public) $ ............... ............ ....... City of Iowa City- Tax Increment Financing (public) $ ................ City of Iowa City- Tax Abatement or Exemption (public) $ .................... IFA-- Low Income Housing Tax Credits (public) $1,15~','000. - .......... -.. ............ .., ................. , .......................... Other Public Resources (public) (please list): $ .. ................ Applicant Contribution of Equity (private) ........... ............ ..... Private Lender Financing (private) $ 355,000. .............. ......... ................ Private Foundation(s) (private) $ ................. ._ ,........... Volunteer Labor and/or In-kind Donations (private) $ Other Private Resources (private) (please fi$O: $ ............... ....... Amount of Private Funds: ............. $ 355,(~)0. ' .............. (a) ........... Amount of Public Funds $2,205,0~)0. (b) ...................... Total Project Funding .... $2,560,000. (c) (a + b) Number of bedrooms 50 (d)' ................. Number of publicly-assisted bedrooms 50 (e) Persons assisted (# of bedrooms x 1.5) 75 (0 Requested public subsidy per bedroom $~,i00.00 (g) b. d ................. ....... Total cost per bedroom $51,200.00 (h) c. d .................. Total Public Cost Per Person $29,400.00 (i) b + f ............. Total cost per person $3~;'i':1'~3.33 ......... 0~) c + f ..... ................. · .. Each housing project, except minor home repairs, funded with CDBG and/or HOME funds must appraise to value by an independont third pan~ appraiser. If tl~e project costs exceed the appraised value; the applicant/owner must repay the City the difforonce between the appraised value and the total projecf cost, up to 100% of the City's cont#bution. 10. b. if volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor hours x $10 per hour = $ Skilled labor ( ) hours x $___ per hour = $ ............................ Skilled labor (. ...................................... ) hours x $ per hour = ' $ Skilled labor ( ........................................ ) hours x $ per hour = Skilled labor( . . . ) .. hours x$ per hour= $ · II!l~l!_ .! __.11 [ .._1.. I. FY05 Housing Application ;Z~ ] ppdcdbg/fyO5 home application i iiiiiiiiii i ii ii iii~iiii i~iii~ Total $ 11. Does the proposed project pay property taxes? Yes X No .... If yes, what is the estimated value of taxes generated from this Project? $20,800.. to $36._472_ per year over the next 20 ,/ears If property taxes are not fully paid, does the proposed project make a Payment In Lieu Of Taxes? No Yes . If "yes", what is the percent of full taxes paid? % and amount paid $ . 12. If partial funds are awarded, will the project/program continue? Yes.. X ..... No .. If yes, at what level? Any reduction in funding would result in the scale of the Project being reduced. The project size can only be reduced to an extent and then it becomes infeasible. Any reduction in funding would require a reevaluation of the feasibility of the project before it could be determined to what the project would be able to continue. 13. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement without the use of City funds. If State HOME match is being waived or reduced please include a letter from the iowa Department of Economic Development. .................... Local HOME funds requested: $480,000. x .25 = $~ f20,_~ Local Match ........................ · Local HOME funds requested: $573,000. x .20 = $= 114, §00 State Match Section 3 - Feasibility 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being, requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG~HOME funding. Date Description of Activity July 1, 2004 Beginning of City Fiscal Year/City HOME funds available Fall 2004 Purchase Sites November 2004 LIHTC Application** November 2004 State HOME Application** Spring 2005 Begin Construction Summer 2006 Complete Construction **In the event sources of financing for a rental project are not available, the applicant shall investigate the financial feasibility of utilizing the sites acquired under this application for new construction under HUD's home ownership voucher program and shall implement a project if financially feasible. Details of a home ownership voucher program shall follow HUD regulations and policies. .............................. iii ii iiiii ........... FY05 Housing Application 15. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance or level of subsidized rent compared to market rates). The housing units developed on the lots purchased with the City HOME funds will provide for the expansion of the affordable housing stock in Iowa City. The project will include three and four bedroom units with 1.5 and 2 bathrooms. Each unit will have an attached garage. The project rents will be approximately $734 for a three bedroom unit and $870 for a four bedroom unit. The four bedroom rents are over $330 lower th.._an the 2003. avera.qe four ...... bedroom rent. Our rents may actually even be lower by a significant amount when compared to only new duplexes and townhouses. The average rents stated above are based on all four bedroom units in the City, most of which are apartments. Rents will never be greater than the approved Fair Market Rent for Iowa City during the HOME compliance period. All of the units will be reserved for families with incomes less than 60% of AMI and 40% of the units will be rented to families with incomes equal to or less than 50% of the area median income. Additionally, if financially feasible we would like to set aside some of the units for households with incomes less than 40% AMI. All units will accept Section 8 rental assistance and therefore could be occupied by a family with zero income. Additionally, it has been our practice to work with local support service providers to coordinate and provide direct services for our Iow income tenants. We have coordinated supportive services for over a dozen affordable housing.projects. For example, although it was not mentioned in our application for Prairie Garden two years ago, we are working with UAY, HACAP, Successful Living and the Workforce Investment Act to provided and coordinate services for the future tenants of Prairie Garden. We will be contributing financially to the provision of monthly consumer education classes, we are providing funding for someone to regularly contact and offer needs assessments and service coordination to our tenants and we are also planning on purchasing 500 bus tickets to be distributed to the tenants of Prairie Garden. in coordination with HACAP the monthly consumer education classes will also include child care and dinner. In cooperation with UAY we will be coordinating family recreational activities that will promote skill development and family bonding. We will regularly evaluate the effectiveness of our supportive service plan. We will also solicit input from the tenant council that will be coordinated for Prairie Garden. We realize that affordable housing is the foundation on which families can begin to build in order to meet other life challenges and goals. We hope that through the active participation of local providers and through the ongoing service coordination we will be able to increase access and utilization of needed services. We plan on creating a supportive services plan for Blooming Garden too. It is our goal to provide more than just a mol and four walls. However, many of our efforts are often not discussed with HCDC or the City Council because the City HOME funding round is often so eady in the process of developing a project that our support service plans are not yet developed. 16. To help promote the efficient use of federal, state and local funding please descdbe how the Pr0i,.ect___w_ill maint,ai ,n,, ,,!.o.,,.ng-t.erm (in excess of CDB.,,,G,,! ,,H,.,,.O,,,,ME program FY05 Housing Application ppdcdbg/fyO5 home application requirements) or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. The rents will be approximately $7'34 for a three bedroom unit and $87'0 for a four bedroom unit. During the compliance period the rents will never be higher than the 60% affordability level as determined by HUD dudng the HOME compliance period. The project will guarantee to be affordable to Iow income families for at least 30 years. This is 10 years longer than is required by the HOME program. This project will also promote efficient use of City HOME funds by paving_back, all of t.h.e loan with 2.0% interest. We will repay approximately $661,965 to the City, making our original loan amount plus an additional $181,965 available for future projects. Finally, if the project is unable to proceed as a rental project and is able to be feasible under the HUD homeownership voucher program, then the permanent affordability and the efficient use of federal, state, and local funds would be brought about through homeownership by iow income families. 17. Am all funding sources needed to complete the project secured (subject to written verification)? If not, please describe below the time frames for other funding awards. No. An application for Low Income Housing Tax Credits and State HOME funds will be submitted during the 2005 round, which is anticipated to be in November of 2004. State HOME funds cannot be applied for unless City HOME funds are awarded. Additionally, the Iowa Department of Economic Development specifically sets aside State HOME funds for projects using Iow income housing tax credits and therefore, these funds cannot be applied for until the 2005 funding round. Note to HCDC: Review attached Proforma as part of the Feasibility Section. Section 4- Impact/Benefit to the Community 18. In the space provided, describe in detail the type of project (new construction, acquisition, rehab, tenant based rent assistance or down payment assistance), total number of units and number of units assisted with public funds. The project will involve the new construction of 16 duplexes. Each unit will have a full kitchen, a living mom and dinning area, at least 1.5 bathrooms and either three or four bedrooms. Each unit will also have an attached garage. All units will be assisted with public funds and all of the units will be affordable to Iow income families. 19. An objective of the City of Iowa City Comprehensive Plan is to promote a diversity of housing types and mix of all income levels. Please describe the target population this project is to serve, the current level of Iow-moderate income households in the Census Tract\Block Group and how the project will promote diversity within the neighborhood. · illll ........................... iiii1~11 i iii ii i i FY05 Housing Application pl>dcdbg/fy05 home application ................... ..... .......... i ......... ,/i _ I I · · iii m The project will promote a diversity of housing types and a mix of income levels by · purchasing scattered sites if possible. The target population is families with incomes less than 60% of AMI. The project will further target families with incomes less than 50% of AMI. Since the purpose of this request for funding is to purchase sites to be developed, Census Tract/Block Group information is not available at this time. There are various sites throughout the City that we may have an opportunity to secure with the assistance of City HOME funds. 20. On the map provided, please show the location of the proposed project. The project location cannot be identified at this time. The purpose of our request is to receive funding to purchase scattered sites for the development of affordable family housing. Land is being subdivided on a regular basis and the availability of these funds would allow us to purchase a site as soon as it became available. Duplex lots have proven to be quite profitable to market rate developers and therefore do not remain for sale for very long. 21. Also, please indicate the number of persons or households that will be served by the proposed project by income category. {Please Note: tf this application is funded, the information in this table will be used as income targeting for the CDBG~HOME Agreement). Number between 0- 30% median income ** hou,~'~;h0ids (a) Number between 31 - 50% median income ' ~ 7- ............ ~h°useholds (b) ........................ Number between 51 - 80% median income 9 households (c). ..................... Number between 80 - 100% median income hou~eh-°ids (d) .... Number over 100% median income ....... h°us~0'ldS"{-e) .... ........ !_ i !...1! ...... IIIIIIII Total 16 ........ households (f) Percent LMI ,, !00% (~ + b + ¢) + -0- ..................... ** ,All units will accept Section 8 and therefore a household could have zero income and still be able to live in any of the units. It is possible that all of the units could serve households with incomes between 0% and 30% MI. There continues to be a shortage of landlords willing to accept Section 8. 22. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the.project is working towards (e.g. units to be rehabilitated). 1. Provide decent, safe and sanitary housing 2. Provide affordable family rental housing 3. Reduce cost burden of small renter households iiiiii il ii i .................. FY05 Housing Application 4. Reduce cost burden of large renter households 5. Reduce overcrowding of sma//renter households 6. Reduce overcrowding of large renter households 7. Assist home/ess families seeking permanent housing 8. Provide affordable housing in a diverse neighborhood 9. Aggressively pursue funding for affordable housing from other sources to supplement City efforts (City STEPS strategy) 10. Utilize Low Income Housing Tax Credits (City STEPS strategy) 11. Pursue infill development 12. Meet all National Objectives of the HOME program 23. Please discuss how these outcome data will be met by the proposed project. 1. New construction of 16 units of housing in compliance with all local and state building codes 2. Rents set at the HUD Fair Market Rent level 3.-6. Units affordable to small and large renter households 7. Priority giVen to homeless families' 8. Purchase lots in a neighborhood with a range of incomes and housing types ~. Utilize other sources of financing such as State HOME, LIHTC, and private 10. A Low Income Housing Tax Credit Application will be submitted 11. Lots purchased will be in existing neighborhoods 12. Provide safe and decent affordable housing, benefit persons with incomes be/ow 60% of AMI. Section 5- Capacity/History of the Applicant 24~ Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the proJect(s) undertaken. (City fiscal year July 1 to June 30) Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12/31103) FY02 (July 2001 - June ......................... N0'NE ....................................... 2002) FY03 (July 2002 - June $301,200 $277,'/'00 ......... 2003) FY04 (July 2003 - June $144,303 $0 2004) FY03 funds were awarded to the Prairie Garden project. The amount expended to date was used to purchase vacant lots for 14 units. Praide Garden applied for-LiHTC and State HOME funds in November 2003. FY04 funds were awarded to the Whispering Garden project to purchase single family and duplex lots. A recent request was made to combine the Whispering Garden funds with the Praide Garden project to make the project feasible, to add three one-bedroom units and to purchase a vacant building. 25. Is the applicant (including partners, co-applicants, etc.) currently in compliance with ali federal, state and local laws, rules and regulations including any CDBG and/or HOME i i i i i iiii iiiii ! [ FY05 Housing Application ~ ~0 ppdcdbg/fy05 home appllcatk3n iqlll iiii i i il ._. _ ....... ........... ..,__ funded projects? Yes X No . If "NO" or a matter is currently in litigation please - give the name of the case and explain the basis for the case. 26. Please provide evidence of your organization's capacity and/or experience to undertake and complete the proposed project within the established timetable and budget. Ownership and management is based in Iowa City at the office of the general partner, Bums & Burns, L.C., by Robert P. Burns, member/manager and Jesse D. Bums, member. They have developed more than 1,350 units of affordable housing, 274 in johnson County and currently manage and own 1,178 units, 287 in Johnson County. Robert P. Burns is a local architect, real estate developer and property manager with affordable housing experience since 1978. Jesse D. Burns is a real estate developer and property manager since 1993. Burns & Burns, L.C. represents two generations, with over 20 years experience in affordable housing and continued dedication to carry on well into the future. Burns~& Burns, L.C. has developed more than 45 affordable housing projects using multiple sources of financing and each one has been completed on time and within budget. Robert P. Burns has been invited to speak on housing issues by the Iowa Legislature and Iowa Department of Economic Development. Robert P. Bums was a member of the Governor's Housing Task Force in 2000. Bums & Bums, L.C. developed the first "hard to house" project and the first new construction of all affordable assisted living in the State of Iowa. We continue'to work with funding agencies and consumers to design and develop needed quality, accessible and affordable housing. Our long history of commitment to our community and our tenants is exemplified by our continual efforts to improve and offer affordable housing and supportive services. CITY OF I0 WA CITY Due January 23, 2004 by 12:00 noon- No Exceptions Planning and Community Development 410 East Washington Street (319) 356-5230 stephen-long,iowa-city, org tracy-hightshoe~iowa-city, org steven-nasby~iowa-city, org FY05 Housing -Pr°f0~a S~read Sh'eet I ...... "',1 .................... · ........ FYo$ ...... CDBG and HOME Rental Housing projects ............................. rPfea_~$e ent ~' l~ormetlon ~ "¢Trey' fletds onlv ,? y~ a~e u,~lne excel .................... . . .Li.ne De~_~cription Symbols ...... YR1 Y .1~,.. , YR3. YR4 YR5 .._YR6 YR7 YR8 .. YR9 .... YRIO Reven_ues . ................................. I Gross Rentallncorne *c~.eer~ $ 144,~92.00 .... $. ~!.47,075.84 $ 150,Q.1.7.36 $ 153,017.70 $ 156,078.06 $ 159,199.62$ t62,383.61$..165,631.28 $...1.._6~,943.gl $ 172,322.79~- 2 Other Income + o. ~ncate $ - $ - $ .... - $ " $ ,,, - $ ........... ' $ - $ - s - $ - ..... 3 · Tenant C~ontributJotq$ +T. CcmlnJbb~o~ $ - $ - $ o $ . - .$ -_. $ . - .$... - $ - $ - $ - ................ .............. 4 Gross Revenues =G. Incare $ t44,192.00 $ 147,075.84 $ 150,017.36 $ 153~017.70 $ 156,078.06 $ 159,199.62 $ lb"2,383.61 $ 185,631.28 $ 168,943.91 $ 172,322.79 .......... 5 Vacancy Loss -vac $ '7,209.60 $ 7,353.79 $ 7,500.87~ .$ 7,650.89$ 7,803.90 $ 7~959.9.8__' $ 8,119. t8 $ 8,281.56 i $ 8,,147.20 $ 8,6t6.14 ............. _ _c~..__v~. ~,~ ~ am, ,,a,,,} ....................................... ., .. 6 Effective Gross Income =EGI $ 136.982.40 $ 139.722.05 $ 142,516.49 $ 145,366.82 $ 148,274.16 $ 151,239.64 $ 154.264.43 $ 157,349.72 $ 160,496.71 $ 163,706.65 O~sratina Exoenses . . .... 7 h, lsul'arice $ 4,800.00 $ 4,944.00 $ 5,092.32 $ 5,245,09 $ 5,402.44 $ 5,564,52 $ 5,731.45 $ 5,9013.39 $ 6,080.[~0 $ 612~2.91 LF~ 8 Maintenance&StructuralR..ePairs_ $ 9,040.00 $ 9,$11.20 $ 9,590.54 $ 9,878._._25__~_$ t0,174.60 $ 10,4.~79.84 $ 10,794,23 $ 11,118.06$ ~1,451.60$ tl,7cjs.15 ..9 Management Fees ............. $ t0,093.44 $ 10,396.24 $ '10,708.1.3_ $_ .__11,_~..3_7 .$ 11,360.26 $ '11,70~.06 $ t2,052.10 $ 12,413.66$ 12,786.07$.... 13,169...65. 10 Property Taxes $ 20,800.00$ 21,424.00 $ 22,066....72 $ 22,728.72$ 23.410.58$ 24;.112.90 $ 24,836.29 $ 25,58~.38$ 26,348.82$' 27,139.28 . !! ..... Misc. Operating Expenses .......... $ ss,eo~.oo$ 19,t66.2..4. $ 19,74~._23.. $ 20,333.48$ 20~3.47 $ 21,..5.7.~.77 $ 22,218.g3 $ 22,885,491; 23,572.06 $ 24,279.22 1:2 Reserves $ 3,200.00 $ 3,296.00 $ 3,394.88 $ 3,496.73 $ 3,60J.63 $ .3~.7....o~J..6& $ 3,820.97 $ 3,g35.60 t; 4,053.66$ 4,175,27 _._ 13 TotalOpp.___rp. ti_ngExpenses -OPR_Expermes$ 66,541.44$ 68:537.68 $ 70,5~93...aI $ 72,711.63$ ,74.892.98 $ ,77.,,139.77 $ 79;,453.96 ,$, 8t,8~..7..58 $ 84,292.71$ 86,821.49 14 Net Operatinglnco.m_.__e .......=.~ ~70,440.96 $ 71,184.36 $ 71,9Z2.68 ..$. 72:....6~.._:t9 $ 73,3~1._18.~$ 74,099.&7.$ 74,810.47 $ 75,51Z14 $ 76,204.01 $ 76.8~5.16 15 Debt Service First Mortgage _.. $32,~77.~ $3~,~..0L ~,~.77.0~ $32,~77.0~ $32,~77.0~ $~2,~77.:.0~ s3z~77.o~ s32,~77.,0~ $32,!~0! . _ ..._$~j_77_.o_~ .__ 16 Debt ServlceSu~d~p._~.0~g~s) $ 32,0~.4.9$ 32.,06~.49$ 32,065.49. ._.$. 32,_.0~....._4~_ .... _~ 32,065.49 $ 32,065.49$ 32,065.49 $ 32,065.49$ 32,065.49$ 32,065.49 · _ 17 Total Oel3rtServJce -D~ $ 64,242.50 $ 64,242.50 $ 64~42.50 $ 64,242.50 $ 64,242.50 $ 64,242.50 $ 64,242.50 $ 64,242.50 $ 64,242.50 $ 64,242.50 ........ ............. 18 Cash Flow =CF $ S,~9~.4~ $ ~,94~.S7 $ 7,r, s0.~s $ s,4~2.70 $ 9,~a.ss $ ~,8~7.3a $ 10,567.~ $ ~,2~.~ $ ~1.~6~.5~ $ ~2,642.$7 ............... . ...................................... 18(b) Equity Investment In .Project ...... $ 19 Cash-on- Cash ROt C.a~ Flew dlvided I~ Em,JIv ~ ~, Peded E~,~~ .............. ....... ................................. .... · . YR11 .., YR12 YR13 YR14 YR15 · YR16. ..Y~._ 17 YR18.. YR19 YR20 Line Description ............. Revenues ._ _ _ $ 175,769.24 $..179,284.63 $ 182.,..8.70.32 $ 186,5Z/.13 ....$ 190,258.28 $ .!.g4,063.45 S 197.9~4._..72 $ 201,903.6.1. $ 205,941.68 $ 210,06(3.52 1 Gross Rental lncome $ . $ - $ - $ *.... $ - .$~ . ..... [ ............ - $ - $ - $ ..... . ............. 2. Other income ..... $ - $ - $ _- $ - . _s - $ - $ .... - ., .$ , - $ - $ - , 3. Tenant Contribufi'?.fls. .......... $ 175,769.24 ,$ .179,284.63 $ 182,870.32 $ 186,52~..73._ $ 190,258.28 $ 194,063.45 $ 197,944.72 .,$. 2~.1.,903-61 $ 205,941.68 $ 210,i~.0--..52~- __~.4 Gross Revenues ............ $ 8,788.46 $ 8,964:~ $ 9,143.,52 $ 9,326.39 $ 9,512.91 $ 9,703.17 $ 9,897.?.4 $ 10,095..18 $ 10,297.08 $ .!_0,s03-03 5 Vacancy Loss ................. .... $. ~,w).,?S. $ ~70,.3~.40 $ ~73.~2~.~0 [,s, ., !, ,77,,20j.~ $ ~0,~4~.37 s ~,~.~ $ ~as,047.4a .s...~,~.~$ ~,~.~0 $ ~,,.5,~7.~ ........... 6 Effective Gross Income I O~erating Expenses ... $ 6,450.80 $ 6,644.32 $ 6,843.65 $ 7,048.96 $ 7,260.43 $ .7,478.24_.. $ 7,702.~59 $ 7,933.67 $ 8,171~68 $ 8,4t6.83 7 Insurance . . . ~ $ 12,149.00 $ 12,513.47 $ 12,888.88 $ 13,275.54 $ 13,673.81 $ 14,084.03 $ 14,506.55 $ 14.941.74 $ 15,38999 $ 15,851.69 8 Maintenance&Structural Repairs ~) ' $ 13,564.74 $ 13,971.68 $ 14,390.83 $ 14,822.56 $ 15.267.23 $ 15,77_5.25 $ 16.197.0t $ 16.68z...92 $ 17,183.41~ $ 17,698.91 cj Management Fees ............ $ 27,~;~j_3.46 $. .28..,792.06 $ 29,655.83 S..30,545.,..,50 $ 31,461.87 $ 32,405.72 S 33.,_377.89. $ 34,379:23 $ 35,410.61 $ 36,4.72:93 !O.. Property Taxes $ 25,007.60 $ 25,757.82 $ 26,530.56 .$ ..... 27,3.26:._48 $ 28, H6.27 $ 28,990.66 $ .29:860.38 $ 30.756.19.' $ 31,87B.$7 $ 32.,629.24 ....... 1.1_ Misc. Operating~nses $ 4,300.53 $ 4,429.55 $ 4,5~...~ $ 4,699.31 $ 4,84O.29 S 4~qa5.50 .S.. 5,t35.06 $ 5;?.a9.~ $ 5,447.79 $,,, 5.~1~.22 ._ 12 Reserves ., $ 89,426.13 $ 92,1o8.92 $ 94,872.18 $ 97,718.35 $ .too,649.9o ...$. lO3,669.4o $ 1o6.779.48 $ lO9,982.86_..._$. 113..2_.8_2....35$ 116,68o.82 13 Total Operating.Expenses $ 77,554.65 $ 78,211.48 $ 78,854.62 $ 79,48z99 $ 80,095.47 $ 80,690.88 $ 81,268~ $ 81.825.5..7. $ 82,...3~...25 $ 82,876.67 14 Net Operatin~lincome 532,177.01 $32,177.01 $32,177.01 $,32,177.01 $32,t77.01 ..... $32,177.01 S3.2,.!77.0t .... $32,17Z...D. 1 $32,177.01 $32,177.01 . 15 ~ Service First Mortgage _. _ $ 32,065.49 $ 32,065.49 $ 32,065.49 $ 32,065.49 ...$_.._ 32,065.49 $ 32,065.49 $ 3ZOeS..4.9 $ ~6~,49 $...3....2.,065.49..~.. 32.0e5.~ 16 Debt SerdceS.u. bordinate.__M.....ortgage(s) ....... ~64,2.42,.50 $ 64,242.50 $ 64,242...50....$ .... 64,2.4~...50 $ 64,242.50 $ 64,242.50 $ e4~,42.$0 $ 64,24zs0 ,$_ ..... 64,2.42...s0.., .$. 64,242.5o 17, Tot~,,,IDeb!,,$,,,,ervice .. $ 13,312.15 $ 13,g68.99 $ 14,612.13 $ 15,24o.5o $ 15,852.cJ7 $ 16,448.38 $ 17.o25.51 $ 17,583.o7 $ 18,119.76 $ t8,634.18:: 18 C~h FJ~OlllV ~, . . ,.. · $1,.15_2~0~_..:_00__.,.$.~,152,000.00 _$_1.ls2,~30,oo $1,1~,.0fx).~.. $1,~52,000.00 $1,1...~.,000.00 $t,152,000..:~' ___$__1_.,_~_5.2.,__~_.._00 $1,~52,000.00 $1,~5~,D(X~.DO 18(13) Eq.uitylnve~lnProject .... 1.21~ 1~.~ ~.3% 1.3% 1,4% 1.4% .1~% 1.5% ~.6,x, ~.6% 19 Cash-on- Cash ROI ............. ......... : ................ ............. ........ i ......... - ........... ...... ................ ......... Line ...................... YR1 .... YR2 YR3 YR4 , __YR. 5 ......... YR6 , , YR? YR8 ...... YR9 YR10 D~ermining Tax~, , ........... 20 C~hF'k~ c~ $ ~.1~.~ s ~i.~? $ ~,680.~ s ~.~.~ $ ~.~.~ s, .~,.,.~?.~ s ~0,~?.~ s ~,~.~ s ~.~.s~ $ ___ 21 Oepre~_~:~nExpenses _= .o~P~ $ 75,636.36 $ 73,636,36 $ 73,636.36 $ 73,63E,36.- $ 73,636.36 $ 73,636.36 $ 73.636.36 $ 73,636.36 $ 73,636,36 $ 73,636..36 22 Amorti~ion of Fees -~U~ORTZ S ..... ., S,, _ - S - S - $ , - S ........ - S - S -,, .$ ..... - $ - .............. 23 Principal Pa_Ym_ents .._ +P ,, .$15;645.68 $15,645.68 $15,645..6~... $1$,645.~..... $1$,645.68 $15,64§.68 $15,645.68 $15,645.68 .~$_15,645.68 $15,645.68 24 Reserves +~ESE~V~S $ 3,200.00 $ 3,200.00 $ 3,200.00 $ 3,200.00. ..$__. 3,200.00 $ 3,200.00 $ 3,2~0..00 $ 3,200.00 $ 3,200.00 $ 3,200+0o ....................... 25 Eamings(Loss) BeforeTax...es_ =.EBTx ..... $ (~!8~_~_.._2.1) $ (47,848.81) $ (47,1!0.5(}) $ {46,3,77.~). $ (45,652.00)i $ i44,933.30} $ (44,22z70)! $_.[43,52!.:._~__..). $ (42,829.17) $ (42,148.01) 26 x Tax Rate (3~% or 0%}, xRATE 35% 35% 35% 3~% 35%! 35% . .35%! 35% L ,, .3.5% 35% ............ 27 Tax lncurred(Sa_.ved) =TA~,or(Sa~ngs} $ (17,007.28) $ (16,747.08) $ (16,488,6_7). $ (16,232.29) $ (~5,978.20)1 $ (15,726_._66)..._$_ (15,477.95)!$ [15,232.36} $ (14~990.21} $ (14,751..._~._.] Cash Flow After Tax ................ ................. 28 C~__hFlow ... c~ ..... .~ 6,198.4~ 2., 6,941.87 $ 7,580.18 $ 8,412.70 ,$ g,138.68 $ 9;.,857.__38.__$ .10,567.9~ $ 11,26g.65_ $ 11,g61.51...$.. _12,64z67 ....................... 29 Taxlncurred(TaxSav_,~_) -T~X(,SAV) .$ ,,L (17,007 2~) $ (16._,_747,0S) $_ (t6,48~.67)i $.. [t.6,232.29) $ .... (15,9_7$_~20). _$ {~S,72~.~_)~_S_ (!S,477~5) $ (15,~2.3~)1 $ (14,._990,21}I $__ (~4,751.80) 30 C_~_ h Flow After Tax --c~ATx $ 23,205.74 $ ~_2..3.,688.95 $ 2.4,168,,,85 $ 24,644.g9 $ 25,~16.88 $ 25,584..0..3._._$ .... 26,045.92 $ 26,502,01 $ 26,951,72 $ 27,394~..4_7_ ~ ,, . ...... . ..... .... ......................... . ........ Line To~i Ben _e_Lfi!t Aha !ys is ............... 31 !Cash FIowAfterTax c~Tx $ 23~205.74 $ 23,~r~:J~ $ 24,168.85 $ 24,644.99 $ 25,116,68 $ 25,584.03 $ 26,O45.g2~, ,,$ 26,502.01, ,.$ 26,951.72 $ 27,394.47 .......... ~ · . _ 32 Rehe_.bititation Tax Credit +RTC $ - $ - $ - $ - $ - $ - $ - ~ ...... - ,. ,$. $ - ..... ..... 34 Net Sale Proceeds *NSP $ - S - $ - $ - $ - $ .... - $ - $ - $ - $ - ... 35 Tote__!Benef'~sAfferTax(NCFA'l') ..... --NC~^Tx S t83,205.74 $ 183,688.95 .$..184.,t6a,85 $ 184,644.99 $ 185,116.88 $ .185,58~...,0~ $ 186,045+g2 $ 186,502.01 $ t86,95,t.72 ,$,,,!,B,7.,~:4..7__. 36 Re~_Jm on Investment ROt 15.90% ._ tS.g5% !5:99% 16.03% ..... ~6~0,.'~, ..... t6.11% 16.15% 16.19% 16.23% t6.2..7% ............... .... ........................... · _ .......... .. .. ........... . ,YR11 ,..YR12 ,._ YR1.3. YR14 .yR15 ,,_YR1; YR17 .,. YR18., YRI$ .... .YR20 .......... Line ~c_.rir)tion ..... Detw~__ '.m__*. n; Taxes $ 13,312.15 $ 13,968.99 $ 14,61Z13 $ 15~40.50 $ 15,85Z97 $ 16,448.38 $ 17,025.51 $ 17,583.0Z." $ t8,119.76 $ 18,634.18 20 Cash Flow $ 73,636.36 S 73,636.36 .$. 73,636.36 $ 73,636.36 $ 73,636.36...~$ 73,636.36 $ 73Z~,.~_.,.$ 73,6~s $ 7~,r~.~ $. ~73,~3~.~ 21 Depreciation Expenses $ - $ - $ - $ - .s. - $ - $ - $ - $ - s - 22 Amodizafion 0,.f Fees $15,645.68 $15,645.68 $t5,645.68 $15,645.68 ..S.~5,~45.~. $tS,645,SS S~$,S~,:~ SlS,6,~.SS .. s~..5.,.r~.ss. _. s~,c~4s.~ 23 Principal Payments $ 3,200.00 $ 3.~00.00 $ 3,200.00 $ 3,~.00..00. $ 3,200.00 $ 3,200.00 $ 3,200,00 $ 3,200.00$ .3,200.00 $_ 3,200.00 24 Reserves .......... _$ (41,478.52) $ (40,821.69) s (40,1~7..8.~5~55) $ (.39;.550.18) $, _(38.~9.3[~7_1) $ (38,342.29) $ (37,765_.17) $ (37,207.6!)._$ ...... (36,670~_92). $ (3~4~,50) 25 Earnings(Loss) Before Taxes ............... · . ~ 35~ ~5,~ ~ ~% ~% ~% ~% ...~ ...... 35~ 26 x Tax Rate (35..%. or 0%) ...... ............ ...... $ (14,517A8) $ (14,2S7.59) $ (14,o6z49). $ .(13,84.z...56)$ (13,6282o) $ (!3,4~9.8o) $ {13,217.81).. $_ .... (.1_3,0_2~_._66) $ (12,834.62) $ (12,..6.54.7.8) 27 Tax lncurr.ed,(Saved) Cash Flow After Tax ........................... $ (14,51~.48) $ (14,287.59) $ (14,..o6z4.~) $ .(_1_3.,~2_,56)$ (13,628.2o) $ (!3,419~8o). $ (13,217.81) $ (13,o22.66) $ (12,834.82} $ (12,654~78).. 2_9 Tax lncurred_(TaxSaved) . .. ~ $ 27,829:..64_ $ 28,256.58 s 28,674.62 $.. 29,o83.o~_ $ 29,481.17 $ 29,~s.,9 $ 3o,~3.~2 $ 3o,~a~.?~ $ 3o,~-~4.~ $ ~t,2.~..95. _ 30 Cash FIowA,ff.,erTax ................... , ........ ..... ......... . ...... . ................ kine 'Total Benefit Analysis ...... ............... $ - $ - $ - $ -,~. $ - ,, .,.s. - $ - $ - $ - s -. ,,32 Rehabil:,~,.tion Tax Credit ....... s. - $ - s .... - . ! $ ..... - $ - $ - $ ,- $ - ..~_S. ................ : ..... $ -33 Low Income Housi_~rl~_T,,~,,._Cr~__ed. it $ - s - $ - !s - s - $ - $ - s - $ . $ . ~4....... .Net .Sa.!.e..p.roceeds ........... s 2??re.e4 s 2_~._'~e_.ca s ~.~74.62 s 2g,o~.oe s ~.4a~.t?., s, 29.ses.1~ $ 30,243..~.,2. S 30,E~os.?4 $. ,~,.s~..,~a s,.. 3~.2~.g~ 35 Total BenefitsAfterTax(NCFAT) 2.42~ z4,~ ~.4~ 2.r,2,~ ._. 2.se~:, 2.~% ~.e,~ .............. 2.~ 2.e,,~ ._~:_ _~Z~. :~ ............ 36.. Return on I ..nve~T~e~.. _ ...... ......................... ..... · . .................................... , ,, ,,,,l .... City of iowa City FY05 Funding Request for Housing Name: Longfellow Manor Affordable Rental Housing Project of Project: New Construction Type ~1/// General Information 1. Lead Applicant~m~Gr~ater Io_wa~C~j Housing Fellowship Signature: Applicant Address: 1700 South First Ave., Ste. 25 B, iowa City, IA 52240 Contact Person' Maryann Dennis~ Title' Executive Director Phone Number: 319-358-9212 Fax Number: 319-358-0053 E-mail Address' gichf@avalon, net Federal Tax Identification Number: 42-~362432 If a new applicant, have you met with City staff? N/A 2. Secondary Applicant (if applicable)' N/A Signature: ....................................................................................... Applicant Address' Contact Person: Title' Phone Number: Fax Number: E-mail Address' 3. Type of Applicant (check one): ........ X__ Community Housing Development Organization Private non-profit organization ____ Private for-profit, individual or partnership applicant Public Organization 4. Amount of Funds Requested HOME: $223,000 CDBG' $ Total Loan Requested' $ 223,000 5. Provide a brief description of the proposed project (please limit response to a paragraph). FY05 City of Iowa City HOME funds will be used for the construction of six three-bedroom units of affordable rental housing. The Housing Fellowship, in partnership with the ICPHA, purchased ten zero- lot lots in Longfellow Manor with a City HOME grant during a special allocation of FY03 HOME funds. 14 affordable owner-occupied units will be constructed in addition to the six rental units. This infill project is located in an established neighborhood and will result in a mixed-income neighborhood with the addition of affordable rental units. The Housing Fellowship is a successful Iowa City CHDO that has been addressing the critical need for affordable housing in Johnson County for 14 years. Terms: 1%; 20 yrs. 262 FY05 Housing Application ppdcdbglcity heine ap 1-04 rental Section '1 - Need/Priority 6. Tell us why this project is needed (include information from market studies or other supporting documentation that identifies the need for this type of housing for Iowa City's need) and how it will fill a gap in the City's housing market. Johnson County is the most cost burdened in the State for housing {Housing Assistance Council, 2001 Housing Survey, Washington'D.C.) Housing market conditions in the Iowa City area indicate that the need for rental housing that is affordable is critical. A goal of Iowa City's Consolidated Plan - City STEPS-is the new construction of general occupancy rental housing L~nits that are affordable, in comparison to other Iowa communities, Iowa City has very high average land values, fair market rents, and cost of living index. The housing situation in the iowa City area is not typical of most of Iowa. High median incomes result in high demand for large homes. The rental costs in the area are very high. University students saturate the rental housing market, causing an increased demand for rental housing, especially the affordable units. Low vacancy rates act to increase the cost of both rental and owner- occupied housing. Despite the continued expansion of iowa City's housing stock, demand continues to outdistance supply (City STEPS, iowa City's Consolidated Plan for Housing, jobs and Services for Low-income Residents 2001-2006). Maxfield Research Inc. completed a Housing Market Analysis and Demand Estimates for the Iowa City Urban Area in january 1998 and it is still used in this area as a good measure of the housing market. The study estimated that at the end of 1997, there was a shortfall of 410 rental units for Iow-income households. This shortfall is expected to inccease by roughly 642 households between 2000 and 2010. An additional 81 units needed to be added to the iowa City housing stock each year to meet the demand. (Housing Market Analysis and Demand Estimated for the Iowa City Urban Area, Maxfield Research, January 1998) Since the Maxfield study, there have been 199 new general occupancy units added to the stock of affordable rental housing in Johnson County (Tracy Hightshoe, Associate Planner, City of Iowa City, Jesse Burns, Burns and Burns, December 3, 2003.). This production places the rental market at a 287-unit shortfall at the start of 2004. "Meeting the challenges of the Next Decade", January 2003, by Dr. Heather MacDonald, explains that private developers have difficulty reducing rents very far without additional subsidies. "Using publics funds to buy down capital costs (and in the long run rents) would be an efficient use of public money." (Page 63) 7. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Plan, the Maxfield Housing Market Analysis and/or "Assessing Iowa's Housing Needs" (August 2000) by Professor Heather McDonald. (Please specify the one most applicable priority need and priority need level, as shown on pages 91-97 in CITY STEPS) City STEPS indicates that the priority for small and large renter households that are cost burdened and have household incomes at or below 50% AMI is high. (Of Iowa City households with incomes of 0-30% of the median, 82% are cost burdened. Of those slightly better off, with incomes between 31-50% of median, almost 70% are cost burdened.) A goal of City STEPS is the new construction of 25 rental-housing units annually. Households: Small renter- Cost Burdened with incomes at or below 50% A__M....! HIGH Lame renter- Cost-'Burd'ened With .... _ HIGH incomes at or below 50% ....... Households Cost Burdened with"'incomes at or .... 80% .............. MEDIUM _.~ Priority Need ....... Priority Need Level (High, Medium or Low) 263 FY05 Housing Application ppdcdbg/city home ap 1-04 rental ___. · i ii _ ii ii .... ! ii i ii iiii ii _ ii ~1 i ..... /./i _ ii i i i i .._ · ii . i iiii iiii Section 2- Leveraging Resources 8. Indicate the applicable loan terms*' ....... Rate' Years' _.. ...... Principal and interest (amortized loan) 1% 20 * See Applicant Guide. Loan terms are subject to negotiation or modification by the City Council. 9. In the space below, please provide the proposed sources and uses of funds for the project. Include all funding requested for the proposed project to be completed (e.g., infrastructure improvements)' Where possible please provide third party documentation for project costs. 'Source of " Amount -~,pe Rate ..... Term Funds Conventional 215,000 -E0an 6.0% 20 Debt .... , ....... . ..... State HOME 234,506 L~an 0.0% 20 FY05 ....... State HOME 40,181 Grant "~)A N/A~ ...... FY05 .. ..... City HOME 131,118 Grant N/'~' N/A Special 03 Allocation City HOMF.'.'.' 223,000' Loan ....1.0% 20 ................ FY03 .... TOTAL $843,805 Use of Funds Amount Source Amount Land Acq. 127,500 City HOME Grant 127,,500 Special 03 Allocation Fees & Charges 1,396 City HOME Grant 907 Special 03 Allocation State HOME FY05 489 Financing Costs 6,612 City HOME Grant 2,141 Special 03 Allocation State HOME FY05 4,471 Construction 647,516 Conventional Debt 215,000 City HOME Loan 223,000 FY05 State HOME FY05 209,.516 Contingency 13,040 State HOME FY05 13,040 Arch. 8, Eng. ....... 6,540 ...................... State HOME F¥_05 .... 6,540 Legal & Acct. 1,020 City HOME Grant 570 Special 03 Allocation State HOME FY05 450 Developer Fee 40,181 State HOME FY05 40,181 Total $843,805 $843,805 ............................................ ...................................... .mill ...., ,1 . · .1.....1....1 _ ....! ........ . .......... ___ FY05 Housing Application ................ . _ _ iiiii .... iiiii ii ............ · .... iiiii _ ii ii ii ii 10. a. Please complete the table below showing the types and amounts of funding being requested for the proposed project. .... Funding Source and Type of Funds: Amount of Funding Requested' .................... Iowa City CDBG or HOME Funding (public) $ 223,000 State of Iowa HOME or CDBG (public) ~ $ 274,6~7 ......... Iowa Finance Authority (IFA)- non-LIHTCs (public) $ ........ City of iowa City- Tax Increment Financing (public) $ City of Iowa City - Tax Abatement or Exemption (public) $ .... .... IFA-- Low Income Housing Tax Credits (public) . $ ....................... .... ......... Other Public Resources (public) (please list): $ ...... .... Applicant Contribution of Equity (private) $ Private Lender Financing (private) $ 21-~-~'000 Private Foundation(s) (private) ~ ...................... _.. Volunteer Labor and/or In-kind Donations (private) $ 3,513 ..... Other Private Resources (private) (please I/st): -" "$ ........ ,. ~=,, ,,,, ,,, , ............... Amount of Private Funds: $ 218,513 '(a) Amount of Public Funds (Includes Special FY03 City $ 628,805 (b) HOME Grant for Land Acquisition of $131,118 ) ......... Total Project Funding (Includes Special FY03 City $ 847,318 (c) (a + b) HOME Grant for Land Acquisition of $131, ~i 18 ) Number of bedrooms 18 (d) ......................................................................... . .............. Number of publicly-assisted bedrooms 18 (e) 27 (0 Persons assisted (# of bedrooms x 1.5) Requested public subsidy per bedroom 34,934 (g) b + d Total cost per bedroom 47,073 ......... (h) c + d ..................... .,. Total Public Cost Per Person 23,2'8'9 (i) b + f ................................................................... Total cost per person 31,382 0~) c + f Each housing project, except minor home ropairs, ~unded with CDBG and/or HOME funds must appraise to value by an independent third party appraiser. If the project costs exceed the appraised value; the appficant/owner must ropay the City' the difference between the appraised value and the total project cost, up to 100% of the City's contribution. i i=11111 iiiii i .............................. iiii i i i FY05 Housing Application ppdcdbgtcity home ap 1-04 rental ..... ..... i i iii ~ii .. II I iiii i .. _11 10. b. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor .......... hours x $10 per hour = $ Skilled labor (Tr_ustee Attome_.~) 2..5 .. hours x $]50 per hour = $375 .... ....... Skilled labor (Trustee_Banker) 4;5 .......... hours x.$ 75.__L per hour = $338 Skilled labor (.T._.r~stee Prosi..dont) ....... 34. hours x $ 50___~__.. per hour = '$~, 700 Skilled labor (_ Trustee Realtor and ~_. 1~ ........ hours x $10~0 per hour = $1, 100 Developer) ..... I ._ll_l I ~1 Ill lotal $,~,'~'t-3 ~ll HO~E a~i~tod ¢ontract~ ~or construction by a non-profit developer must bo comp~titi¥ol¥ bid and awarded. 'l'hi~ project {including ¢ontractor~ and su~-¢ontractors) must comply with [ederal law, ~nd r~gulations relatin~ to labor ~tandards including- lb, Da¥i~-Ba¢on ~¢t; lh~ Cop~land "~nti-Kickback" ~¢t; and lh~ Gontract ~ork Hours and Safety Stand~rd~ Act. 11. Does the proposed project pay property taxes? Yes No X If yes, what is the estimated value of taxes generated from :[his Project? ~'-- if property taxes are not fully paid, does the proposed project make a Payment In Lieu Of Taxes? No. Yes_X . If"yes", what is the percent of full taxes paid?_25 % and amount paid 12. If partial funds are awarded, will the project/program continue? YeLX... No If yes, at what level? Fewer units will be constructed. 13. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement without the use of City funds, if State HOME match is being waived or reduced please include a letter from the Iowa Department of Economic Development. This project will help meet local match with the property tax exemption. The project is not expecting waived or reduced State match. The project will help meet State match requirements with a reduced interest rate on private debt. Local HOME fundS requested' $ x .25 = $_55,750___ Local Match ................. .................. Local HOME funds requested' $ x .20 = $_44,600 State Match Section 3 - Feasibility 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG~HOME funding. 266 FYO5 Housing Application ppdcdbg/city home ap 1-04 rental ....... ................. .............. iii i _._ i ii _1_1_ i .... ii _ iiii i ii ..... in Dat..__.~e Description of Activity .... July 1, 2004 Beginning of City Fiscal Year and Project Start Date _luly t, 2004 Secure funding from State of ]:owa HOME .luly 2004 Secure private financing 3uly 2004 Negotiate public funding agreements .luiy- Sept. 2004 Finalize construction plans and specs Sept 2004 Advertise for bids , October 2004 Award construction contract October 2004 - April 2005 Construction Manage construction activities, make progress payments December 2004- April 2005 Market units, screen tenant applicants, rent units May 2005 Project closeout 15. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of ,Section 8 rental assistance or level of subsidized rent compared to market rates). This project will expand the stock of affordable rental housing in Iowa City by six units, which will accomplish 24% of the City ,STEPS annual goal of 25 units of newly constructed rental units. The project will benefit the targeted income group by providing decent, affordable housing in a mixed income neighborhood. In Iowa City, the majority of households with incomes at or below 60% AMI are cost burdened. Project rents are set at the HUD Fair Market Rent (FMR) to accommodate Section 8 recipients. The Iowa City Public Housing Authority has proposed an increase in the utility allowances for Section 8 recipients. This would decrease net rent for each project unit by $624 annually. The net monthly rent is set at $689 (FMR less proposed utility allowance) for a three-bedroom unit, while the average rent for a three-bedroom unit in Iowa City is $870 (Iowa City-Area Apartment Rent Survey 2003, Cook Appraisal Inc). The attached pro-forma/investment analysis depicts the feasibility of this project. The proposed increase in utility allowances was not available when the State of Iowa HOME funds application was due (i.e, lower effective gross income). The terms and conditions of the project financing presented here are consistent with the State application. The debt coverage ratio is during the first three years of the project may not meet underwriting criteria. It has been the experience of the Housing Fellowship that the terms and conditions of public sources of financing may be negotiated to meet the underwriting criteria of private sources of funding. 16. To help promote the efficient use of federal, state and local funding please describe how the project will maintain long-term (in excess of CDBG\HOME program requirements) or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. The proposed project exceeds the required terms of affordability of all funding sources. Security documents and mortgages will be recorded for each building. These instruments will define the term of affordability, in conjunction with the Conditional Agreement between the City of Iowa City and the Housing Fellowship, the project will be retained as affordable housing for a minimum of twenty years. Annual reports from GICHF will ensure the twenty-year retention period. The mission of the Housing Fellowship is to increase the access to and availability of affordable housing in Johnson County. As a non-profit and long-term owner of the GICHF will offer the project units as affordable housing units for the life of the property. · . .. f:Y05 Housing Application ppdcdbgtcity home ap 1-04 rental III ii iii i i . ._ mill . ..i II II .... iiiii i. _. iii i · ii ~ ........ · iii . __ /1_ i i , 17. Are all funding sources needed to complete the project secured (subject to written verification)? If not, please describe below the time frames for other funding awards. No. The application for State HOME fund's was submitted in December 2003 and awards will be announced April 2004. The Housing Fellowship has applied to three lenders for private financing and expects to have the financing approved within 60 days of public funding award announcements. Note to HCDC: Review attached Proforma as part of the Feasibility Section. Section 4 - Impact/Benefit to the Community 18. In the space provided, describe in detail the type of project (new construction, acquisition, rehab, tenant based rent assistance or down payment assistance), total number of units and number of units assisted with public funds. Type of Project: New Construction of Rental' Housing Total Number of Units' Six Number of Units Assisted with Public Funds' Six 19. An objective of the City of iowa City Comprehensive Plan is to promote a diversity of housing types and mix of all income levels. Please describe the target population this project is to serve, the current level of Iow-moderate income households in the Census Tract\Block Group and how the project will promote diversity within the neighborhood. This project will provide affordable rental housing to very. Iow-income households- those with incomes at or below 60% AMI. Longfellow Manor is located in a census tract of which 41% of residents are Iow-income and the majority of housing units are owner-occupied. Longfellow Manor is located in a well-established neighborhood composed of primarily older, single-family residences, in the east central portion of Iowa City. The immediate neighborhood is served by the Iowa City Transit System, which makes regular stops on Sheridan Avenue adjacent to the property. The location is near commercial businesses such as g~ocery and retail stores, gas stations and restaurants. Longfellow Elementary School and Hannah's Blessing, a CDBG supported day care center, are within two blocks of the project site. It is an infill project that was subdivided after an Advanced Drainage System factory relocated in the mid 1990's. The result of constructing affordable rental housing in an established neighborhood will be a more mixed-income neighborhood. Historically, tenant demographics have shown much wider racial diversity than in the homogenous Iowa City population (90% white). The heads of households at Housing Fellowship rental units define themselves as 50% African American/Black, 2% Hispanic, 4% Native American, 1% Multi-Racial and 43% White/Caucasian. 20. On the map provided, please show the location of the proposed project. See attached. ............................ ......................................... iii Ill, , 11 , FY05 Housing Application ppdcdbg/city home ap 1-04 rental ........... · iii ii ...... iii ~ 21, Also, please indicate the number of persons or households that will be served by the proposed project by income category. (Please Note: If thi~ application is funded, the information in this table will be used as income targeting for the CDBG\HOME Agreement). Number between 0 - 30% median income households (a) Number between 31 - 50% median income 2* households (b) Number between 51 - 80% median income 4* households (c) Number between 80 - 100% median income ---Q .... households (d) Number over 100% median income 0 households (e) ..................... Total ~.__6 .... ~ousehoIds (f) ............ Percent LMi _ 100 ..... (a + b + c) + f) *HOME regulations require that all 6 units be rented to households with incomes at or below 60% of the median income and 20% of the units must be rented to households at or below 50% of the median income. Although this project will comply with HOME regulations, the average annual household income of Housing Fellowship tenants is $15,309, placing most households at the 0 -30% median income (household sizes range between 2- 7). 22. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated), Objective A: To provide six units of affordable rental housing for households earning less than 60% of AMI, Objective B: To foster economic diversity in Longfellow Manor. Objective C: To ensure long-term affordability of the project units, Objective D: To complete the project within the proposed timeline and budget. 22, Please discuss how these outcome data will be met by the proposed project, A. Measure of success: Rents at FMR do not cost burden families with incomes at 60% AMI. B. Measure of success: The placement'of affordable rental units in a market rate neighborhood will increase the diversity of the neighborhood. C. Measure of success: A non-profit owner and recorded deed restrictions ensure long- term affordability of the rental units, D. Measure of success: The Housing Fellowship has been successful in the development and management of affordable rental housing and has administrative capacity and expertise to complete the project II II ....................................... FY05 Housing Application ppdcdbg/city home ap 1-04 rentaf Section 5- Capacity/History of the Applicant 24. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken, (City fiscal year july 1 to June 30) Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12/31/03) FY02 (July 2001 - June 2002) 24,881 and 623,467 241881 an'~l 328,033 FY03 (july 2002 - June 2003) .102,000 and 220,000 39,800 and 220,000 FY04 (July 2003- June 2004) 0 0 25. is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes _X ........... No . if "NQ" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 26. Please provide evidence of your organization's capacity and/or experience to undertake and complete the proposed project within the established timetable and budget. Since its beginning in 1990, GICHF has received more than $8.8 million dollars in grants and loans from public and private sources to develop affordable housing. The Housing Fellowship currently owns and manages 94 rental units, housing 307 very Iow-income people. Twenty-six very Iow-income households make up the Housing Fellowship's eligible three-bedroom applicant pool. Vacancy rates for GICHF owned and managed units average between 2-3% per year. The Housing Fellowship has extensive experience in substantially rehabilitating existing properties. Additionally, GICHF has produced 8 units of newly constructed duplex rental housing. As part of the Saratoga Springs Limited Partnership, 16 townhouses were constructed and are currently used as affordable rental housing. Bids have been advertised for the construction of 16 units of affordable rental housing in the new Peninsula neighborhood. A construction contract has been awarded for the construction of townhouse and duplex lots in the Peninsula Neighborhood. The Housing Fellowship's CLT (owner- occupied) program has constructed and sold eight homes in Iowa City and two houses have been built and sold in Lone Tree. The Housing Fellowship is an award winning Community Housing Development Organization - 2001 Community Development Award, City of Iowa City 1997 Iowa City'Human Rights Award for Outstanding Leadership by a Service Organization- to founder, Ruth Wagner 1995 Iowa Bankers Award of Excellence to US Bank (First National Bank) for the Security Deposit Loan Program 1992 Community Development Award, City of iowa City 1992 Iowa Governor's Volunteer Award Key personnel for the proposed project include: Maryann Dennis has been the Executive Director of the Housing Fellowship since January 1993. She has extensive experience in working with Iow-income families and the administration of federal and private funding sources. She currently administers the Housing Fellowship's CDBG, HOME, and FHLB contracts.' Ms. Dennis is a certified Housing Development Finance Professional through the National Development Council. She was selected to represent the State of Iowa at the October 2003 Fannie Mae National Partnership Summit in Washington, D.C. She holds a Masters Degree in Social Work Administration and Social Development from the University of Iowa. I III ..................................... I ..... III I IIII IIIII ~111 I II III I FY05 Housing Application ppdcdbg/city home ap 1-04 rental _. I I imll iiiiiii ._ iii i i.__ I iii i iiii ............. Tammy Spies, Compliance Manager, joined the GICHF staff in September 2003 after serving as Office Manager and Estimator of Arena Auto Body for over 12 years. Ms. Spies has been a tenant at the Housing Fellowship since 1993. Ms. Spies holds an Associate of Arts Degree from EIIsworth Community College in Sales Management. She has demonstrated excellent skills and learned property management practices and public funding compliance issues quickly. Ed C. "Butch" Seydel, Maintenance and Repair, joined the GICHF staff in June 1999. Mr. Seydel has well over 25 years of experience in the building trades and facility repair and maintenance. Darresa Thomas, Administrative Assistant, joined the Housing Fellowship in April 2003. Ms. Thomas, also a Housing Fellowship tenant has significant experience in the management of non-profit offices, including 4-C's and is on the financial management team of Victory Temple. Barbara Bailey, owner of Blue Moon Accounting is the contracted accountant. Ms. Bailey works with several local non-profits and prepares all financial reports and balance sheets for the Board of Trustees. The Housing Fellowship's financial statements are audited, as per federal requirements each year. No significant findings have occurred as a result of the audits. The Housing Fellowship will serve as the developer and property manager and will work closely with the City of Iowa City Planning staff to implement the project. The Planning Staff provided invaluable technical assistance to complete the environmental assessment for Longfellow Manor. The Housing Fellowship works closely with other affordable housing and homeless services providers in our area. The Housing Fellowship acts as the Fiscal Agent for the newly created Housing Task Force of Johnson County. This project continues the Housing Fellowship's innovative approach for meeting the housing needs for Iow-income households in Iowa City. The local government has expressed a concern regarding areas of concentration of "low-income" housing in our community. Constructing affordable housing in Longfellow Manor will result in a mixed-income neighborhood. The Board of Trustees serves as the governing body of the Housing Fellowship and has a well-defined strategic business plan. Trustees include a CPA, developer, contractor, attorney, Realtor, tenant, non-profit Executives, CLT homebuyer, and public housing resident. The Housing Fellowship is a community based non-profit organization that was created by concerned citizens representing several local congregations. Membership Organizations include 15 congregations and four local Human Services Agencies. CITY OF I0 WA CITY ~1111 i iiiii iiii ..... iii iiiii i ...... ......... F¥05 Housing Application ppdcdbg/city home ap 1-04 rental Page 1 of 1 · .:.:'.: .... 2:':':"~:~.'" :::':~:.r:::::~:.:~,..'. :., ~5~:77':-7';'"'~;:?"";''' .2':.:r~ ~'~'~'.'.h':'~:[:~,. ,'..-':-: .'" .~:. ::::::::::::::::::::::: .:~-:: .... :': .... ::~,- 5[:: ~ '":';F~'?~':"- ..... ' . ', ~,' .,':~:'!:':'..v .... .-::-. ...... : .......... ~ .... ':": .......... ~""~ ............ ~2~ ........ ' ....................... :':~ "'~: :;~.}~ ...... ~': ................. "~ ............ ' ...... ' ............. :~:'~ ......... ~ .......... *' ......... "": " :.~..~..~ ................ . ........... ~:: ...... .:.~..~._...~. ~ ..... ...... ::.:~ ..... .~......~..~ .... . .... .~. ..... .. · . :.-~,.;~,:.~:~:~.~...~ :. ...... : ..... :..:~:.~...~ :: ... ~;.:: ~.~:~:....'...~.~':~; ::::::::::::::::::::::::::::::::::: ~:.:.~;:..~.~':.: :::~,~::~:~'?~~¥:~ ':..::.~.:~.~;-:.::.~.:: .,},._~:~.:-~,.~:'.: -:.'.;~"::::.:: ...... :. -,:~:. ,, :_..~,:: ========================= ~x- :: . _.;' ~...~., '.:-~ .. ::::....: ,-.-.:::.:-~..,~:~, .....~-:-. , ... ~ '.' ~:-~:: :~s'. . . . · ' ..... ' -~,-'. .... '.' ~' '~ ' :~?:,'-' ~:-:::..:~' ' ......... :ffi ........ '" ' ' ...... "' -'.- -"~'. - ..7~ · "~,'" -" ~" ..... . . ...,~ ~, ~ ..... :: ::: ~: ~ · , · :.,: ..:.. ,... . ~.:.;. :,,.;~ :'~:.: .'~,'~ ~, ; ........ .,..... ....... '.'.: ... ~:._~.. ~,~ .... .., :~,. .... - .._ .. : ,~ ......:: ............ . .... .. . : '% ......... -.....~.::.:..;:~.~ .:.~:.:::' ~,',~:.--:-.:..?~ ~:5~-:~.~. ~:'::: , .......... . ..... ~ ~,' .... . . .' . :.:.'.,:..~...:..~::[..::-~::.,..~.:..,-:- .... :,:..:~.': :... ::.. ~ .. .~..........~ .... ::~ ~. ....~ ,.-..... ........ ... .... ~ ..... .. ,.~ ........ , .... .. _. .... ~ .......... . . :: . :~:' ~:.;~..:....,:..:~.:..:.:. %.;~ .-~ .-..:~.. :~ - ~:::: .:'.'.:~-'::'.: .:~., ........ ...:-...: :"ux~,~C?. ... · .. ... ...... ......... · ..::. '.~:{,,'".. ::::.: : :.: ,.. .~ :'..":..-.:. ~.~.~.?~:.~...::.. :::::::::::::::::::::::::::: : ~}::~,g~?'"~ ?~'~ ............ ....... "'::?::~:~-:'::~::~::'~:'~"~'~':'?':' ":" ~'~'~;:'~;;~'~:.,r:~ .... ..~ ' . .'.:-:.~ ...... .. ~:'.'::". .... .'" ... '....:.'...::.:.'::.::::.;:::'.:::;:'.':':': :..,,: .....: :~,.'..:::.:..:..-:.:::..::~'.....,.. ..._::.::. :.:.-. . ............ ..................................................................................... · ....................... . ........... ...: ~: ~?::~':?~.? :::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ~...:.::.:'~:..,.:.::~ :~::~:~ ..... .~ ..... :~.:-: ...... . ........ ... .... ............................ ' ........ ~ ...................................... : ....... -: ~* .... .'-'~" .... .... ....... . .... :: .. -,-,:,.,-,:,.~;.:~: ............................,. .......: ~.. ,..::~.._.: ....... ~,:: ,...:. ,:.,:.,,.,::,.,,: .... ::..~ ..... ~:::~,.-:-~.:.~::'~:. ;.: .... ...' :'.._..,.:::::.' ,.., ... ..... .,,.. ....... ..,..,.,;~.,, .... ..,. :¢,.:': :..:,>:.::-.~{._:~:-..:':-:~:~;.: .:~:':- : :.:.-.:::...-..:-.-~..--~: .................. . ...... . ,~ .......... ~~~~...,. ....... ~., ~'; .~. . . .~,~r .... ~~~~} ........ .... . :':' :;~ ~';~'.'~'~:~L:',;.'~'~::~::~:':~;~::~,~:~'~': ~Z~:~;~;~:;Z ~'~'~:~;~]~;.:::~Z~:'{'~'~:~F'~'~L~ ~"Z::~:~;~:~'~ .~.:~:'(~:~ ~::~,~'":'. ==========================-;:~: .... ':,.::~.'~::~.".; ."~:~::::..::.: :: :'..' '. ' ....... ., :..:::..-.;:..,:.:-,.,,:::..:;:::: .. :::::::.::--. ..... ...:.,:.:..: ..... :.:.:.. ......... ..-.:.,::::,:.-:.-:..:-.., .... : :_....._:...:.:.....1:,...:.:.; ::1::..::,:::.:::....., ::.:::;: .:..;:.:'::::::.. :.:::: .:::,: .::.::.. :.,.:;;:,. ................. 272 file://C:kMy Docu'ments~lF-I 8 Longfellow ManorkLongfellow City ,,.\CITY HOME 03Map.jp 1/I4/04 1 Longfellow Manor 1/21/O4 -Proforma"GICHF Longfellow Manor Affordable Rental Hous! I ............... ~ ........... i l j ,, .r, .e a .. .. ................. , .......... CDBG and'HOME Rental Housing roje¢ ___ P~easeenteriq,f,°rma-ti°ni~t'"°""-~rev"fie'ds°nlyify°uareus!'nqexce"' ....... ': ! i - ' ....... 'YRlO IYRll IYR12 !YR13 Line ~tion YR5 !YR6 F~,venues ..... i i ............ i .... 1 Gross Rental Income . G+ Rent 49,608 50,600 51,612 i 52,644 53,697.:: 54,771 55,867 56,984 58 60,472 61,68`[ ,t 62,915 2 Other income · o. Income . ..$ - .$. $ - ' $ - $ - $ . $ - $ $.. '~~----~ $ $ ' I $ .---- .... 3 !Tenant Contributions .......... +T. Con/.r.ubution .... - 4 'Gross Revenues = G. Income 49,608 50,600 51,612 52,644 ' 53,697 54,771 55,8.6_7 56,984 i 58,124 .... 59,286 .. 60,472 ._.6__"[,601 62,915 - Vac 2,480 2,530 2,581 2,632 2,685 2,739 2,793 2,849 i 2,906 2,964 3,024 . 3,084 ] 3,146 5 Vacancy Loss ................. , , i(5%,,Vac. Rate x Gross income) .............. ', ......... 6 lE...ffective Gross Income = EGI 47,128 48,070 49,032 50,012 51,012 52,0.33- 53,..073 ._. 5__4,135 55,2t7 56,322 57,448 . .. 58,597 59,769 Opera#n~ Expenses .................... ; i { ............ 7 Insurance 2,916 3,003 3,094 3,186 3.282 3,:380 3,482 :3,586 3,694 i 3,80.5 3,919 4,036 ,!,t55 8 Maintenance & Structural Repairs ...3_,$oo 3,399 3.,.501 3,606 3,714 3,826 ...... 3,94.0. I 4,059 4,180 , 4,305 4,43.5 ........ = 4,568 ! ..... 4,705 . , 9 Association Dues 2,46c~ 2,534 2,610 2,688 2,769 2,852 2,937 3,025 ~ ...3,116 3,2t0 ! 3,306 .. 3,405 3,50_7_ 10 Prope .r~/Taxes 2~356 2,404 2,452 2,501 2,551 2,602 2,654 2,707 2,761 2,816 2,872 2,93~0 ...... 2; 9_~_8 11 Misc. Operating Expenses 720 742 764 787 810 835 860 886. 912 939 ; 968 997 I 1,027 ~, i 12 Rsserves I 1,800 1,854 1,910 1,967 2,026 2,0.~7 ........... 2~149 2,214. 2,280 2,3491 2,419 , 2,492 2,566.., 13 ITotal Operating Expenses -OPR. Expenses 13,552 13,935 14,329 14,735 15,152 15,581 16,O22. 16,476 t6,944 17,424 i 17,9'[9 . 18,428 18,951 14 INetOpera#nglncome =NOI ~ 33,575134,135 341702 35,277[35,861136,452 37,0511371658138,274 38,898 39,529. 40,170 40,818 [ ' i 18,484 15 ..Debt Se.ryice First Mortgage . 16 Debt Service Subordinate Mortgage(s) I 12,307 12,307 ..... _12r307 12.,307 __.1__2,307 12,307 12.307 ...12,307 t2,307 , 12,307/ 12,30.7 . 12,307 12_,_307~_ -' ' ............. i "i ..... i ' ' ' 17 iTotal Debt Service -D\S 30,791 30,791 30,791 30,791 30,791 30,791 30.79'~ 30,791 , 30,7..9..1.. 30,791 I 30,791 30,,7.,9_!_._!_.. _3..0_,791,, 18 ~CashFiow =CF 2,785j 3,344 3,91l 4,48_7__ 5,070 5,66l 6,260 6,868 7,483 8,107 8,739 9,379I 10,027 18(b) Equity Investment In Project,] -" - - -I -! - -i -J .... I -; .............. 19 'Cash .on. Cash ROI CF ......... ....... Longfetlow Manor 1t21/04 YRt4 :YR15 YR16 YR17 YR18 YR19 YR20 Line .......... Description .......... ' ......~,"~evenues ..... ............ 64,173 65,457 ....... 66,766 .68,101 69,463_ _.7..0,852 7.2.,269 I Gross Rental Income _s_. - $ . , $ .... - .... $ - ~ ... - .... _s__,, - 2 Oth.e.r_ Income _. , - 3 Tenant Contributions 64,173 65,457 66,766 68,101 69,463 ..70,852 721269 4 .. G.r,.oss .Revenues ....... · 3,209 3,273 3,338 3,405 3,473 3,543 3.613 5.. , V.a. cancy L0...s.s ............. _ ... .,, , ........ i(5% V. ac. Rate x Gr~s..~ Incon'e) ... 60,965 62,184 63,426 64,696 65,990 67,310 68,656 6 Effective ...... Gross Income Operatin_q Expenses_ ,,. ............ _ , _ ~ 4,282 4,411 4,543 4.679 4,820 4,964 5,113 ,.. 7 Insurance ........ 4,846 4,992 5,141 5,296 5,.4...54 5,618 .., 5,787 ....8 Maintenance & St_ructurat..,Repai.r.s ............ 3,613 3,721 3,833 3,948 4,066 4,188 4,3!4 9 .._ Management Fee....s _~, , 3,048 3,199_ 3.171 .. 3.,.2..3.5 3,300 3,365 .... 3.433 10 ...... Property Taxes .. 1,057 1,089 1,122 1,155 1,190 1,226 .... 1,263 _ 11 ........ Misc:_,,Operatin~g Exp__enses ............ ........... 2,643 2,723 2~804 2 ,.8_88 2,975 3,064 3,1...56.,, 12 ,.Rese..rves ..... ..... 19,490 20,044 2.0..,614 21,201 ._.21,805 ..... 22,426 23,..0._65 13 Total Op,.e. rati.ng Expenses ._. 41,475 42,140 42,813 _.. 43,495 ... 44,!.85 44,884 45,591 , 14 Net Operating Income ........... .... 18,484 18,484 18,484 18,484 18,484 18,484 181484 15 Debt .s..,e_~ice_First Mortgage ...... .... 12,307 12,307 12,307 12,307 12,307 12,307 1_2,307 16 Debt Service Subordinate Mortgage(s) - .... ...... ,,3o,791 ... 3o,7.91 ,3o,791 ! 3o,791 .,,30,791 3o,791 3o,791 17 T..o..t.,.a. I_.D. ebt Servi.c.e t0.684 11,349 12.022 12,704 13,395 14,093 14,800 ...... 18 .......... Cash Flow . ..... 18_,(.b) i.E~ investment In Proiect ~9 , Cash-on. Cash ROI ...... . ___ 2 Longfellow Manor 1121J04 kin._===~__e ~. YR~4 YR6 ' Dete ..m3_. inin_(7 Taxes I 20 Cash Flow CF 2,785 3,344 = 3,911 4,487 5,070 5,661 6,260 6,868 7,483 8,107.1 8,739 9,379 i 10,027 ....... 21 Depreciation Exp..enses -DEPR 25,801 25,80t 25,801 25,801.. 25,601 25,801 25,601 25,801 ....25~801 25,801 25,801 i 25,801 25~801 22_~iAmortization of Fees . -A..MORTZ " - - ' __ .... ' .-- ' .... ! - !, - ' 23 i Principal Payments +p i ~ I 24 Reserves +RESERVES 1,800 i 1,854 1,910 1,967 27026! 2,087 2,149 2,214 i 2,280 2,349= 2,419 2,492! 2,565 25 Earnings(Loss) Before Taxes =E@Tx (21,21_..6.)(20,602) (19,97.9) (19~34.7..)...(18,705) (18,053).._(!7_,391) (16,71_9.);..(16,037)i (15,345) (14,643)4 (t3,930)~+ (13,20_7..)__ 26 x Tax Rate :~35% or 0%) xRATE ......... I - - - I - 27 Tax incurr~ =TAX or (Savings) _ . -i - i ..... i -' - -~ - I ' Cash Flow After Tax ..... ........................... " ...-i l ..... ~ , 28 Cash Flow CF 2,785 3,344 3,911 · 4,487 5,070 5,661 6,260f 6,868 7,4831 8,107 8,739 9,379 10,027 29 Tax Incurred ~ ,-- TAX (+SAY) ......... ] - I - . 30 Cash Flow After Tax =CFATx 2,785 3,344 3,911 4,487 5,070 54661 , 6,260 6,868 7,483 . 9,379 t0,027 DCR NO~/DS 1,09! 1.11 1.13 t.15 1,~0i 1.18i 1.20 1.22 1.24 1.2S 1.28 .r1_.30 ..... 1.33 Line. ,To.t.a' Benertt Ana!.Y.,i, .............................~ ..- ......... i [ I "i ...... 31 Cash FIow After Tax CFATx/ 2'785 34344 3,911 4,487 5,070 ..... 5,661 6,260 6,858 . 7,483 r 8,107 8,739 i 9,379 ...I_..0z027 I 32 , Rehabilitation Tax Credit +RTC i i - ' -~ I -t ~' 33 "Low Income Housing Tax Credit . . +LIHTC ,i - -~ ....... I ........... 1 ~ i ......... I 34 Net Sate Proceeds +NSP ' - -i - - ]____:._- - - -i -, ,l i - - 35 :Total Benefits After Tax (NCFAT) =NCFATx [ 2,785 3,344 I 3,911 4,487 5,070 5,661 I 6,260 6,868 7,463 8,107 8,739 9,379 I0,027 36 Return on Investment F~O~ ..... . , ............. i . I I Longfellow Manor 1/21/044 ~Cast~ Flow divided l~.Eo~utb/trt~estmerCt,, in YR14 YR15 YR16 . .YR17 YR18 YR19 ,, YR20 ...... Li,n,e ............ Description __D_.e_._.termin__in.q Taxes .......... _ .._.. 10,684 11,349 t2,022 12,704 13,395 14,093 14,800 20 Cash Flow .............. .. 25,801 25,601 ..2_.5,801 25,801 2_5_,801 25,801 25.801 21 Depre.c.!a.t,ion Expenses ....... .... 22 Amortization of Fees ... 23 Principal Payments 2,643 2,723 2,804 2,858 2,975 3.064 3,156 24 Reserves (12,47.3,! ........ _(,!_1.7.29) (10,974) (10,208) (9,431) (8,643) (7,844) 25 Earnings (Loss) Before Taxes · ....... 26 x Tax Rate (35% or 0%) ._ ....... 2__7 Tax Incurr.ed (Sayed) . . Cash Flow After Tax t0,684 11.349 ..... 12;,.0_,...2..2 .... _1. 2_.,. _7 .0. __4_.' 13,395 14,093 14,800_ .... 28 Cash Flow ...... : - 29 Tax Incurred (T_.a._x_ ,Saved) "~ 10,684 11,349 12,022 12,704 13,395 14.093 14.800 30 Cash Flow After Tax 1.35 1~37 1.39 1.41t 1.44 1.46 1.48 .......... Line Total Benefit Analysis 10,684 11,349 ~ 12,022 12,704 13,395 14,093 14,80.0_ ......31 Cash Fiow After Tax ...... 32 Rehabilitation Tax Credit .. - -. ............. - - - - 33 Low Income Housing_Tax Credit - _ ......... - ..... 34 Net Sale Proceeds ................... ........ 1_?:6_84 ..!t:349. 12,022 12,704 13,395 14,093 14,800 35 Totat__Ben ,e, fits After. Tax (NCFA,_T_) .................. l t I ............ ....... 30 Return .on, n.v...est..ment . .. City of Iowa City FY05 Funding Request for Housing Pro~~t~ I P roiect Name: THRA Replacement Project ,, //~~~~ I Type of Project: Acquisition ///_//// d~,~~~~ 1. Lead Applicant N~me:l~/~keye--Area Community Action Progra Applicant Address: P.O. Box490 Hiawatha, Iowa 52233 ~/ ! Contact Person' Allan L. Axeen Title' Housing Operations Supervisor Phone Number: 319-393-7811 Fax Number: 319-393-6263 E-mail Address' aaxeen@hacap.org Federal Tax Identification Number: 42-08984.05 If a new applicant, have you met with City staff? 2. Secondary Applicant (if applicable)' Signature: ..... ~-:_-. __. , ,~ ......... , ...... , ...... Applicant Address' Contact Person: Title: Phone Number: Fax Number: E-mail Address' 3. Type of Applicant (check one): __X Community Housing Development Organization Private non-profit organization Private for-profit, individual or partnership applicant · Public Organization 4. Amount of Funds Requested HOME: $148,000 CDBG' $ Total Loan Requested' $ FY05 Housing Application ~, 77 ppdccibg/fyO5 replacement ii 5. Provide a brief description of the proposed project (please limit response to a paragraph). Hawkeye Area Community Action Program would like to purchase two condominium units to replace two trailers located in the Hilltop Trailer Court. The units were purchased ten years ago and are getting to the point where repair costs are starting to escalate. The units are high utility cost users and the lot rents have risen dramatically in the last five years. HACAP has received no cost of living adjustments to the HUD operated grants in the last 4 years. Consequently it is imperative to be able to upgrade properties and lessen operating expenses. The acquisition of properties will be in a variety of areas in Iowa City to disperse the units within the community. The Transitional Housing Rural America (THRA) Housing Program provides residents with support services designed to assist families in attaining self-sufficiency. A transitional housing family has priority access to all HACAP programs focused on developing a strategy for success. These include Head Start, Toddler Care, Target Family Support Services, Family Team Meetings, Community Case Management, Energy Assistance and Counseling, Employment Opportunities, and Consumer Education meetings. HACAP operates two Transitional Housing programs with a total of eighteen units under contracts with HUD through the State of Iowa Balance of State Continuum of Care grant programs. The THRA program has ten units and the HUD V program has eight units. HACAP also' operates twenty two units in a Local Transitional Housing Program. In all the programs families have a two year program to reach a goal of self- sufficiency. During this time families must be working or going to school and sign a contract to participate in home visits and attend consumer education-meetings. Section I - Need/Priority 6. Tell us why this project is needed (include information from market studies or other supporting documentation that identifies the need for this type of housing for Iowa City's need) and how it will fill a gap in the City's housing market. A five-year evaluation study was completed by the National Resource Center for Family Centered Practice at the University of Iowa in 1996. The following are characteristics for a homeless head of household in a family entering HACAP Transitional Housing. All statistics are based on actual participant interviews. :> 41% reported being treated for psychological/emotional problems ~, 31% reported being hospitalized for psychological/emotional problems ~ 34% reported moving around frequently as a child ~, 44% reported growing up in a family with a heavy drinker :> 35% reported living away from family more than six months while growing up :> 32% have chronic medical problem that continues, to interfere with their life ~ 39% reported that they have been arrested and charged with a crime ~, 35% reported being the victim of sexual abuse or assault by the age of fifteen :> 66% had lived as an adult with someone who had a substance abuse problem :> 58% lived as an adult with someone who beat them These statistics emphasize the broad range of needs for homeless families in our community. it also illustrates how fragile the family structure of a homeless family is when they enter HACAP's Transitional Housing Programs. Currently there are 58 families on our Transitional Housing waiting list. HACAP assessments continue to point to associated difficulties in obtaining and or retaining housing. Primary barriers include bad energy debt, domestic violence, poor credit history, and an inability to pay deposits. In addition the families have difficulty finding affordable childcare and also lack educational and or job skills needed to earn money to pay rent. Other adults j._l.ii .... . ..... "' -- -"'- i ...., ,,, ,, ,,,,~,,, ...... ii i1 FY05 Housing Application pp~,~d~f~o5 replacemen! ii have dual diagnosis of both mental illness and drug abuse history. In Iowa City's City Steps 200~-2006 Transitional Housing is identified as a gap in the local housing services. On page 37 of City Steps the report states that: ",Tra_n._s!tio.n,,~i housing serve..s as a brid.q, e between emer__~Tency._._shelte_r and/~erma_.n__e_.n_..t..housin.ci by providin~ .h.o__usi_n_q,, ,with supportive services to assist househ.qld .to~a~ds~.,e..!f_-_._sufficienc_y. Iowa_City has very limited tra. nsi,_ti__o__n__a_._l___h_o.u.s__i_n___,q_ opp_,_O-.._fl.._unities for fa_m..ilies.. ...... HAC......A..P provides 28 (now 36...).units of ................. supported housinq._ ___~a!tin_q_ lists for this housinq can be very lon¢..._.M.._o_.r_.e transitional housinq oppo~unities need to be develol~ed. 7. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Plan, the Maxfield Housing Market Analysis and/or "Assessing Iowa's Housing Needs" (August 2000) by Professor Heather McDonald, (Please specify the one most applicable priority need and priority need level, as shown on pages 91-97 in CITY STEPS) The lack of affordable housing has been thoroughly documented in numerous studies done for the City of Iowa City, The lack of Transitional Housing with Supportive Services has been mentioned as one of the housing gaps needed in City Steps 2001~2006. The Executive Summary of City Steps states that: "the goal of City, steps is to e,.nco, urag.e and support fatal_lies and individuals in a_c..h.J, evinc/ their hi.qh.e_:__s_t de.qree of self-sufficiency." HACAP serves families under the 30% level of the median income level. On page 91 of City Steps the table shows this as a ".Hioh" need for large and small families. On page 92 of City Steps Transitional ...... Shelter also has a "Hi.oh" need in the Consolidated Plan, In addition since HACAP's Transitional Housing Program is a HUD Supportive Housing Program (SHP) the families receive a focused array of support services designed to help a family have access to the tools that are needed to succeed towards a goal of self-sufficiency. HACAP supports a Case Management Program that brings in local agencies to help focus on the family needs and make sure that care is coordinated to diminish service redundancy. The SHP Program also has monthly Consumer Education meetings for ali the Transitional Housing families to focus on issues that develop skills to help families achieve self-sufficiency. The Executive Summary of City Steps states: "due ,t,o, an_o.v.._.__e_rwhel...m..._i....n.....g ne_e___d,___...transitional housing and._.s.._U_p__~)o__rt services remain,,,a,._h_(,q__h priority ne_ed_." Tra,,nsitional Ho,u,,,S.,jn~ .f.o__r._._Familie.s.. wi_th .S..u. Dportive Services High ....................... Priority Need Priority Need Level (High, Medium or Low Section 2- Leveraging Resources 8. Indicate the applicable loan terms*' . ................. Rate: t .... Years' .~. Principal and interest (amortized loan) 0% 30 * See Applicant Guide. Loan terms are subject to negotiation or modification by the City Council. 9. In the space below, please provide the proposed sources and uses of funds for the project. Include all funding requested for the proposed project to be completed (e.g., infrastructure improvements). Where possible please provide third party documentation for project costs, $185,000 For Property Acquisition, Rehabilitation Costs, Closing Fees, and Recording Fees 279 FY05 Housing Application ppdcdb~/fyO$ replacement 10. a. Please complete the table below showing the types and amounts of funding being requested for the proposed project. .,_ Funding Source and Type of Funds' Amount of Funding Requested' Iowa City CDBG or HOME Funding (public) $ 'I48, 000 ...................... State of Iowa HOME or CDBG (public) $ · . .... ..... Iowa Finance Authority (IFA)- non-LIHTCs (public) $ City of Iowa City- Tax Increment Financing (public) $ City of Iowa City - Tax Abatement or Exemption (public) $ IFA-- Low Income Housing Tax Credits (public) $ . Other Public Resources (public) Sale of Property $ 10, 000 Applicant Contribution of Equity (private) $' Private Lender Financing (private) '$ 27,000 Private Foundation(s) (private) $ Volunteer Labor and/or In-kind Donations (private) $ .......... .............. Other Private Resources (private) (please lisO: $ ......................................... ........... Amount of Private Funds: $ 27,000 (a) · Amount of Public Funds $ 158,000 (b) ..... · ., Total Prolect Funding $- ......... Ia$,000 (d (~ * b) . . Number of bedrooms 4 (d) _ Number of publicly-assisted bedrooms 4 (e) . . Persons assisted (# of bedrooms x 1.5) 6 (0 .......... ............. Requested public subsidy per bedroom $39,500 (g) b + d ........ . . . Total cost per bedroom $46,250 (h) c. d , ............ Total Public Cost Per Person $26,"~'33 (i) b + f ........ Total cost per person $30,833 (j) c + f .................................. Each housing project, except minor home ropairs, ~cmded with CDBG and/or HOME funds must appraise to value by an independent third party appraiser. If the project costs exceod the approised value; tho applicant/owner must ropay the City the difference between the appraised value and the total project cost, up to ~00% of the C~ty's contdbution. i, i iiii ..... illll iiii iiii iii ...... ...... 280 FY05 Housing Application ppdcdbg/fy05 replacement ii ........ ..... , ............ ._._._. _. ~ ii ..... ii i ._. i iiiii ii i ......_.. _ ...... 10. b. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. The Waterfront Family Resource Center Site Council recommends the purchase of units to the HACAP Board of Directors Steering Committee. The Site Council visits the units and votes on offers submitted and counter offers made. There are twelve members on the Site Council and they spend about three hours per unit purchased. Unskilled labor _~080 ....... hours x $10 per hour: $ 'i,080. O0 Skilled labor ( ............... ) ~ hours x $ ..... per hour = $ .... Skilled labor ( .......... ) ......... hours x $. per hour = $ ..... ........ .... Skilled labor ( ................. ) hours x $..__ per hour = $ .... Skilled labor ( .................. ) ............. hours x $ per hour = $ ......................... .......... IIII I ...... ii ii iiiii .... I .... __ . . , ....... Total $1,080.00 11. Does the proposed project pay property taxes? Yes No X if yes, what is the estimated value of taxes generated from this Project? $ If property taxes are not fully paid, does the proposed project make a Payment In Lieu Of Taxes? No____ Yes~. . If"yes", what is the percent of full taxes paid? % and amount paid $ . HACAP does not pay property taxes on the value of the condominium units. HACAP does pay property taxeS based on the common areas of the condominiums through the condominium's association fees. 12. If partial funds are awarded, will the project/program continue? Yes_X No If yes, at what level? 13. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement without the use of City funds, If State HOME match is being waived or reduced please include a letter from the iowa Department of Economic Development. ............ Local HOME funds requested: $ 148,000 x .25 = $_3_7.,.000 Local Match Local HOME funds requested: $ x ,20 = $ _ State Match Section 3 - Feasibility 14, Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note' If funded, this schedule will be used for any project agreement for the use of CDBG~HOME funding. Date Desc ri pti o_n..__o_f__Ac, ti___v, i tv July 1, 2004 Beginning of City Fiscal Year and Proje_..c..t. Start Date FY05 Housing Application ;Z~1 ppdcdbglfy05 replacement ii July 04 to October 04 Find properties to purchase. Property reviews and recommendations by the Waterfront Family Resource Center Site Council. August 04 to November 04 Make offers on properties and complete purchases. September 04 to December 04 Take possession of properties and prepare units for residents. 15. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance or level of subsidized rent compared to market rates). The goal of the acquisition for the THRA Transitional Housing program is to provide safe and affordable housing for homeless families who fall into the lowest income category' below 30% of the median income and meet definitions for being homeless. These families have inadequate resources to obtain other housing. By serving this population the program will open up avenues for this population to succeed in striving for self-sufficiency. HACAP's two year program combines housing and services of a Family Support Worker to promote, empower, and nurture the family to define and utilize their strengths to become self- sufficient. In this way low-income families develop the skills necessary to take the next step in obtaining permanent housing. 16. To help promote the efficient use of federal, state and local funding please describe how the project will maintain long-term (in excess of CDBG\HOME program requirements) or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. HACAP is committed to the preservation and advocacy of affordable housing. HACAP is committed to maintaining the affordability of these units past any contracted affordability. requirements. The focus of HACAP housing is Transitional Housing with supportive services. The Transitional Housing program is designed to move families from destabilized and dangerous living situations to self-sufficiency. Families may reside in the units up to two years and must attend school or work a minimum of 30 hours per week. The rent paid is 30% of the family income. If their income would rise so that the rent would exceed the Iowa City Fair Market Rent, them their rent is capped at the Fair Market Rent level. 17. Are all funding sources needed to complete the project secured (subject to written verification)? If not, please describe below the time frames for other funding awards. Yes Letter is attached. Note to HCDC: Review attached Proforma as part of the Feasibility Section. . .. 282 FY05 Housing Application ppdcdbgffy05 replacement ii Section 4- Impact/Benefit to the Community 18. In the space provided, describe in detail the type of project (new construction, acquisition, rehab, tenant based rent assistance or down payment assistance), total number of units and number of units assisted with public funds. The HACAP TH RA Replacement ii project is for the acquisition of two properties located in Iowa City, Iowa. The objective is to acquire is two two-bedroom units. The project will provide on average housing for 3 adults and probably 4 to 5 children. The acquisition will provide our Local Transitional Housing Program with greater economies of scale and better utilization of current employees. 19. An objective of the City of Iowa City Comprehensive Plan is to promote a diversity of housing types and mix of ali income levels. Please describe the target population this project is to serve, the current level of Iow-moderate income households in the Census Tract\Block Group and how the project will promote diversity within the neighborhood. The target population for this project is a family at or below 30% of the median income for Iowa City. The areas that HACAP would generally look to acquire properties are in the areas surrounding West Winds, the area southeast of the intersection of Melrose and Mormon Trek Avenues, and the area along Scott Blvd on the east side of Iowa City- The Census Tract/Block Group information is listed below. Census Tract % low-moderate income households ~¢--4A 58.5% #5 42.2% #13 I9.1% HACAP contributes to Iowa City's overall diverse housing needs by offering the only transitional housing program with HUD SHP services for families in the community. Below are statistics representing characteristics of families entering HACAP Transitional Housing units' ~ 77% of households that applied had incomes less than 75% of the poverty rate which is also far below 30% of median income. > 48% of the applicants were minority status ~ 64% of the individuals in the applicant group were children under the age of 18 ~ 32% of the individuals were children under age of 5 ~ 56% of the persons applying need 2 bedroom apartments ~ 71% of households applying were previously housed at emergency shelters or living with friends or relatives at the time of application > 54% of the families were working 20. On the map provided, please show the location of the proposed project. 21. Also, please indicate the number of persons or households that will be served by the proposed project by income category. (Please Note' If this application is funded, the information in this table will be used as income targeting for the CDBG~,HOME Agreement). Number between 0 - 30% median income ...... 2 ....... households (a) Number between 31 - 50% median income households (b} .................... ....... .. FY05 Housing Application 2,83 ppdcdbg~y05 replacement ii Number between 51 - 80% median income . households (c) Number between 80- 100% median income ...... households (d) Number over 100% median income households (e) .... I11 IIJI.II..L_ _It_ .... III l I L Total 2 households (f) Percent LMI __1.0_0_°_/_o (a + b + c) + f) 22. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated): The HACAP Board of Directors has embraced a number of initiatives designed to focus organizational efforts and resources to create the highest success for our families in their quest for self-sufficiency. They include: FRC model of Local Centers Strengthening and expanding our Transitional Housing Program Electronic Point of Contact System Target Families Initiative These Board directed activities are all designed to improve service accessibility as well as providing a coordinated outreach, case management, in-home family support service, and simultaneous enrollment for all HACAP programs. Programmatic efforts are specifically designed to deliver assistance including counseling and financial assistance in those areas identified as critical to a family's success. The following indicators of family well-being have been specifically designated as critical: · Housing · Employment · Education · Transportation Nutrition Health · Income / Budget · . Familial Relations · Community Involvement · Child Development Case Managers engage in coordination of agency and other local/regional resources designed to affect family well-being by addressing the indicators identified. These activities are the primary focus of our case coordination / family support counseling activities. Families will establish a Family Goal Plan that will encourage goals of self- sufficiency, in addition to increasing median income. Residents will attend sociafizat[on activitios focused on strongthening interpersonal relaffonsh~ps Residents will attend community education courses to improve life skills. Children 284 FY05 Housing Application ppdcdbg/fy05 replacemer~t ii will be involved in school enhancement programs designed to minimize the trauma of being homeless. Case Managers / Family Support Workers along with their assigned HACAP housing families are responsible for conducting quarterly assessments of family progress in the areas indicated above. Each indicator is evaluated individually to determine where along a continuum a family sees themselves. Each indicator has five levels which represent a different position or status of that continuum of well-being. The levels of the continuum for transportation are' · No public or private transportation available · Unreliable and unpredictable · Generally reliable but limited · Allows members to meet basic needs · Reliable-members can get to where they need to go Families and counselors also complete weekly goal plans that measure attendance to socialization activities, community activities and life skill education courses. 23. Please discuss how these outcome data will be met by the proposed project. Each Family Quarterly Well-Being Assessment is recorded by the Targeted Family Case Coordination Manager. Families are measured upon entrance, exit and through their stay in HACAP's transitional housing programs. Below is a graph of the outcomes for each indicator for the four quarters of the fiscal year from 7/1/2002 to 613012003. __ .., Families Currently in The "Baseline" figure represents the family's assessment of their lEI Baseline · Last ActiveI rank when they entered the program. The "Last Active" line 3,5 ~~~~~~~ represents the residents · ..,...~..~;.,.~,-. ? .:,-.,,~:j:.:::,_.~:~.:~:~.~..-~ ~ ~-~.;~:::..~:-~ ~ ....... ~..~ ~: ,~.. .., ..,,~, ,~ 3.0 ,~:.~,..~:::-.~:,~:.:~,~' ............... .......... ?..~.~:~-:~.~'~'"'~:-'~'~,~,~,--,~,~,~:~~~~~~~'*~;~ ...... . ...%~._,~, .-~ ......... ~ ~.~.~ ,.~.. ~. ,~.,~..~~,~- ,,,. currently enrolled in the housing 2.5 ~:~¥..;~:',?,'~',~:~,, '-~:. ~ -,~' ....... ~ ~. · . The results of these 2.0 ':'~""~:~:~'""~'~'"'~:':;'"~'??' "~'"~* ..... ~ ...... ~ "~ .... "~ ,..;.~:- ...... ;;~:.~:.~::~ .;..?~ ~¥~ ~,:,;, .:~,,,~ ~.~measurements shows the areas ~.o that need attention when 0.5 planning consumer education o.0 topics, planning in-sewice +o~ ~¢~ ? ~o* .¢* ff ~,~~~¢o*~,,~&~~& trainings for Family Suppo~ ¢~¢ ,~~ ,** ¢4 Workers, and allocating ¢~' x.o°¢ ¢ ¢.o~~ resources within program. ... .. During the past year the following percentages represent the families that improved or remained the same for the levels within the indicators listed as goals for the family. · Housing 96.2% · Employment 86,2% · Education 90.0& · Transportation 77.5% 285 FY05 Housing Application ppdcdbg/fy05 replacement ii · Nutrition 97.5% · Health 90.0% · Income 91.2% · Family Relationships 85.0% · Community Involvement 87.5% · Child Development 87.5% For the most part the results were about what one would expect. Transportation would figure to be the lowest. This is also an area that programs have the least resources to make improvements. The HACAP Target Family Program has a food box program that really enhances the "Nutrtion" indicator for the family. The Family Support Workers and the Consumer Education programs have always stressed education surrounding good nutrition and cooking good meals on a Iow budget. HACAP should expect to find improvements in the area of Child Development in the next year. This should be a result of HACAP's new emphasis on "Child Development" activities in the home. During this year HACAP has embarked on a program to upgrade the qualifications of the Family Support Worker t Home Visitor in the Target Family Program. Previously the workers had to have a B.A. Socia~ Work degree with the Family Development Certification. Now the workers will also have to have an Early Childhood Home Visitors Certification. If the family has an Early Head Start child ages 0 to 3 or a Head Start child ages 3 to 5, the Family Support Worker will enroll the child and if there is not an appropriate Head Start classroom vacancy the worker will provide the Head Star~ services using the Home Based Model for Head Start. HACAP is providing existing workers with the resources to get the necessary certifications. Depending on the level of services provided in the home, the length of a home visit will increase and / or the frequency of visits will increase to meet program requirements. The Target Family Program includes all Transitional Housing Families, FaDDS families, and Head Start families that are in crisis or who exhibit extraordinary needs. Section 5- Capacity/History of the Applicant 24. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) ....... Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12/31103) ..... ......................... .., ___ FY02 (July 2001 - June 2002) 0 0 ...... FY03 (July 2002 - June 178, 400 '178, 400 2003) .... ......._.. , .... . ..... FY04 (July 2003 - June 137, 800 '137,800 2004) _ ._ ..... 25. ~s the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes_ X No . If "NO" or a matter is currently in litigation please give the name of the case and exp~ the basis for the case. 286 F¥05 Housing Application ppdcdbg//y05 repiacement ii 26. Please provide evidence of your organization's capacity and/or experience to undertake and complete the proposed project within the established timetable and budget. HACAP is a tax exempt non-profit Community Action Program incorporated in 1965 and a Community Housing Development Organization (CHODO). it has been a Head Start grantee since the program was developed. It provides programs and services to low income families to assist them in achieving and maintaining self-sufficiency in a six county area including Johnson County. Major programs delivered are in the area of Head Start, Early Head Start, Transitional Housing, Financial Assistance, and Energy Assistance. HACAP has bee a HUD approved counseling agency sice 1974. In total HACAP administers and operates about fifty different programs with and annual budget of about nineteen million dollars. HACAP began Transitional Housing in 1987. In Johnson County HACAP operates 4 Family Resource Centers. The centers are located at 318 E. Bloomington in Iowa City, 2007 Waterfront Drive in Iowa City, 900 Lincolnshire PI in Coralville, and at 2441 10th Street in Coralville. All programs offered by HACAP can be accessed at any of these sites. Program participants involved in Transitional Housing are also given priorities for participation in other HACAP programs. Major programs offered in Johnson County are Head Start, Toddler Day Care, Family Support Counseling, LIHEAP (Energy Assistance), Weatherization of homes, Mortgage Foreclosure Prevention, Reverse Mortgage Counseling, Case Management services made up of local agencies, and Transitional Housing. The Transitional Housing program operates twenty two units in a Local Transitional Housing Program and eighteen units operated under two HUD Supportive Housing Programs. HACAP has demonstrated that it can successfully fulfill HUD and Iowa City requirements to develop, maintain, and operate a successful Transitional Housing program with a SHP service delivery system. HACAP has consistently maintained a positive record of meeting Federal, State, and local auditing procedures. CITY OF I0 WA CITY Due January 23, 2004 by 12:00 noon- No Exceptions Planning and Community Development 410 East Washington Street (319) 356.-5230 stephen-long@iowa-city, org tracy-hightshoe@iowa-city, org steven-nasby@iowa-city, org F Y05 Housing Application ~Z 8 7 ppdcdbg/fy05 replacement ii P'~of~rma $'p~;ea~l Sheet ] . ! L_ ir~ i Fy05 CDBG 'and HoME Rental Housing Projects .................. ~I t --~ .....+[ ............. :Pte,,ase enter informab'on into "~ ~s ~/g,,i~o~ a~ ~J~ ex~l. .._~, ....... ~ ................... [ ....... ~ ~ Line I D~criptiqp Symbols YR~ YR2 YR3 YR4 YR5 ~ YR6 , YR7 ~ YR8 YR9 YR10 -- .............~ -'i~e-"enues~r ' '", ...................... ~] .... ............. ~ tGr~s Rental income + G. Rent '$ :: ~-.~'. ~.~~::'~::~ $ 4,8~.~ ~ $ 4 993.92 $ 5 ~3.80 $ 5,195.67 $ 5,299.59 L $ 5,~5.~ $ 5 513.69 1 ......... ; :: ' ":':"~.~ '::~ ' ' ~ [ ' : : ~ ' ~"~"~.~ ~.:~-~:~:~ ''~' "'. ::' .: '. ..... ". "" . ~ ~:' .'.~ ~':. ~::~.:~--':.~ :::~'~ :.F~.. :.' ?: .... :-:: :::.: ~:.:. '::'.':. · '" "'~'~ ~' ~-'~:-' ~: ~ ~:~'- :~'~'~::'-. '. '.':' - '.~-~'~%~:'~;.~.'~?'~K:~;~; .:~....:- ~ ': ': ....... ' ::~ ~' :~;: '::?;:~':~?'~:.~: ':::.. ':.:, ~:: ".'..::~,.'?'.'.;..';~.r:,¥' ~:" .~...: ':~. ~._:.~;Ez::~'~: ~ ~;~ ~ ~'.~:. ~:.. ~ :...:+~?_~z:'~:':~:~ ~L:.:~:.': ~.~:.]':?~? ' '~'~'~[?~.?;~.:~ ~: ;:~': ::.:' '~. · ~.-:..~r~.--;~]~f~-~.:[;;~.~-~:~:-~(~`~%7~.~;~b~-: .: 2 J_Other, ~nc0me .......... * o. ~ . ~:.~ :~ ~'~::~'~.~.~::~'~'~'~ ':~:~ ~S~;~..~: ::.:~.'.:~.~~...~.~.~:-~::~):~~.~:~r~'~:~-~ :?~;~?;~:.-~:E~"~~~;~-~;~~.::.~:~: ~- ;:?~¢~j~::~, ~ ~~~'~'.-~..~~~ 3 I 4 ~ Gross Revenues :6_~n~ $ 10,2~.00 $ 10,~.00~ $ 10,410.08 $ ~0,5~8,28 $ ~0,628.~ $ 10,741.~ $ 10,8~.~[$ 10,9~.17 $ 11,~2.~ $ 11,214.~ .................... , ~ ........... ~'Va~n~ Loss ' ! 5 -Vac $ 510.00 ~$ 515~20~$ 520.50 $ 525.91 $ 531.43 $ 537.~ $ ~2.~ $ ~8~ $ 5~.63~$ ~0,72 ::(~ v~. ~, ~ .... ~ .. ~ i ........ ~, ...... .................... 6 ~Effective Gross Income = ~6, ~ e.~.~ ~ ~,~.~o~ ~.~e.s~ /~ ~.~2-~f * ~o.o~.=~ ~ ~o.=~.~ , ~o.3~s.z, ~ ~o.4z,.s~ ...................... : :.;!; .:.?'.~....:: ~;:71~;~?;.~i~,~'.:~;;' " i .............. 7 Insuran~ ;'.I':~if~.-;;'::;!1~.:.~4~.~:: $ e~8.~'$ 6~_~ /$ 65e.~ $ ezs.s~ $ e95,~ $ 716.43 $ 737.92 ............... 1:-~;;~:;~;;~:-;; ~ ~1;; .; .~-;;~. ~:;.! :: ~: .~ .:::.~:~ ::.: tI ........................... i:.:¢~; :~?;:~;;i';;:~;,;:~;~i,:~1-!.:.i.~:;.:;: 11~!--i.;; ~ ............. ~ . ' .... ~;.1~.:f~;~::¢~??~4.?';;~'~.~4~').~ ~ ~ ............. ~ . 1 o prope~ Taxes ;;7~j:.~;~{~:~?:'~_ :~;;~'.~' .: $ - : ~ ,~ - $ - ' ~ - $ $ ~. .- s - $ .. ~:.:z?:'21L'::L]: t:;]'::Lf.'~:~;:'::~:' ~-¢";': :: ~ ~ Misc. Operatin~Expenses ~':~:¢~.~?~?.~'~..~, ~2a.~ , ~aT~ , a~.~a , ~4~ , mT.~ ~ ,~.~4 , s~a.~ .............. ~..~:~¢~:~.:~:~:::.~,::~.;~.~.::~?:.:.~..~::: ......... : ................. ~ ...... .................................... ~2 Rese~es .............. ~;$.?:':/~:.L;:~;:;:.:,~;??'~-~ $ - :$$ * $ - .. s - $ - ~ ..... $ - , - 13 Total Operati~ Ex~nses - OPR. ~enses_ $ 2,518.00 $ 2,591.48 $ 2,~9,22 $ 2,74g.~ $ 2,831.78 i $ 2,916,73 $ 3,~.24 _$ 3,~.~, $ 3,187.19 $ 3,282.81 -' I -- 14 Net Ope~ting.lncome =,0~ $ 7~174.~ $ 7,197.32: $ 7,~0.35 $ 7,20.07 $ 7,2~.43 $ 7,~7.43 $ 7,309.01.. $ 7,3~.14[$ 7,3~,~ $ 7,370,95 ........................... ;-%-~;:~::. :,..~: :.: ..::;:.:i:;.:~z ::~;:;:~:.;:::]~':2~,'.(:(.]~.:::f.;.~E]:.:..?~:..'~::~' .;-.' ..:..'~;.'~.;.~;.-:~:-;.-. ;::.. ;'::~;.:~:;~.~[::~;;~.¢.~;:.~:. ~;i::J:.::] .::~::;-~.::..'.~:-::-~;~: ..~`??.::?.??..~.;~.~.[;.~;.??~Z?`:`¢?~[~Z.?.:`:~...F.~1..?.:.::;.:;:.;: .::?~ ~.:?.::.::;::~::;:~*~- :~:-::~::%::~;;;;-~:~q;~:;~:~:.~:;:.:.:;:.~?..:.- :...::-~..~-;~:~:.~.~ .~ · ~.. ;; .... . ~; ~;:;~:;.:;;;...;~:~. ::..~ ...;~:;?;:'~,::..~.~;~:.';~;~; ~..;;;;.'~ :~ ..... ~ .:~:: ~..:.::~;: ~. f,~ ...... :~ ~.?:. ;~:::.,::;;~;;;~;~i,::.~;:k~;~'.~ ;:.;;;;.;:;~. ;;;;.';;~ :;.;,;.-::::..:-.:: .;;. ;~ ~... ~-:~;i~(~E~;~;¢~;~::.~ ~-~.~:~:.~:¢~ :.% ~?.~ -~..-;.: ._:'-?c .:;'..;~;~:.:~;:~.;~:;~b~'~:r; ~-~?.~.~; ;~~;[;;?~_;.'.: ~:?:2;. ;.?. ~::~ :.(~ 16 Debt Se~i~ Subordinate Mqdg. agg(s) ~: ~-;..:~::;.;?~.:~.-~:?~¢~'?:%:,~=:~ :~.~;~...;;.:::~.2~;:.:.:;~:~.;:.;~;~:.:~:.;~;~.~:.;;;~;.:..~:~.::~;~:.~¢~.~:;;~;[~.;;.;.~?~~~:.~:~:~.~.~;;~2~:.:.;~::.~.;.~. ......... ~ ............ i 'iS 759700~$ 7597~J$ 7,~7,00 $ 7,597.~ $ 7,597.~ $ 7,597.~ $ 7,597.~ $ 7,597.~ $ 7,597.~'$ 7,597.~ .. _ , ....... ............ , ..... , ...... 18 Cash Flow :c~ , -'(42-S'. (37s.e~) , (~s.~3) s (ss,.s~ , (30~.s7) , (2~) ~} .... .::.:: ~;.' .-. ~:':.: '.-- ::.-¥,:':, i ..................... ~ ........ :. ~:. . ,: ~:~- ~.:? ~ 18(b) Equi~ Investment In Project ~':$:'.;:: ~.':'.:':;.; ::?:::i:::::::::::::: s - ~ $ - $ $ - $ $ [ s - ........ ~ .............. , .................. ; .... ~ ................~ .... !9 Cash-on- C~h ROi _. c~ i ~w. ~w. ! ,~v/o~ ~v/o~ .~v/o~ ~ ,~w~ ~ ~,wo~ I ~,w~ ¢~v~ ~,w~ ......... .... :.Cash~ ~ed~y E~u~ Inves~n~ in P~?~ ~ Eq~i~ Invest- . ............... [ .............. ~ .' ................. ............................ -.._ ... . ....... YR'I 1 I YRI2 I YRt 3 YR14 YRI,,5, J YR16 YR17 YR18 YR19, ! Y_.R2..0 Line DescriDti0,q 5'e51.'17 .1S .. '~'~.~"~q..l...S ......... 6'.0187.'56 1.~ .. ~'..2....0~'..3! .... ~ ......... 6'333.'.~0.I ~' 6'460'!? .... ~ ........... ~,..:~e...9...3.7 ,S ..... .~..~72.?.1.~.J....~.. ........... .~.,.~...5.:58:~._ ~_ ....... ~,CJ92-69'..r 1 Gross Renta!..i_ncome ......... !i~!::'!;!";:~:~i'~:.:!!':~!i :~:~' ~!:':'~;~i~iii~'i!;~i,~'i~'~;:::i:';~?:i.,:::'"..'.::. ;~:,~'::'"':;i!~ii!!:ii!ii:'~~ii'::':,~i!;:,?: !;~;:is~i~;ili~!;:i i !~~;:;i:ii!!~ii~iiii'!'i~!ii~~i.i.~:i!~:!i;;':-'i!.~~i~ii~ iiiiiiii ~i~!:i 2 Other Income 487.60 $ 497.35}$ 507.30 $ 517~44 $ 527.79 $ 538.35 $ 549.11 $ 560.10 $ 571.30 $ 582.72 3 'Tenant Contributions ............................ .. , ..... _ ....... I ~1..1_,3387715 11,465.55 I$ 11.594.86. $ 11,726~.7..5 $ 11,86.1__._2_9_ $ 11.:9...9~...52 $ 12,138.49 $ 12,28126 $ 12,426.88 $ 12,575.42 4 Gross Revenues ' _ ..... 566.94$ 573.2B !._$_ 579.74 $ .. 586.34.$. 59.3.._C~_ .... $ 5cj9~93$ r:~.S2 $ .. 6~4,oss... 62~.34 $ s2s. w 5 Vacancy. Loss. ....... ,~ ....................................... (5% VaCr;,_R,,ate × Gross inO e -- lO,~7~.~ s lO,~S~.~i$ ~.o1~.11 $ 11~1~o,4~ = ~t.~,~3 ~ ~1~ $ t1,~31.58 ~ ,1.~?.1~$ 11.6o~.54 $ 1~.~,,6.~ 6 Effective Gross c rn .................................................... ............. ....... .__ ~ .............. j ............ ~ ~ O~...ra.t/ng_ Ex~oenses.., , 806~35$ 830.54 I $ 855.46 $ 881.12 $ 907.55 $ 934+78 $ cJ~2,82 $ 991.71 $ 1,021.48 !$ 1,052.10 7 Insurance ........... i ............... .~ ....... 1,048.25 $ 1,079.70 $ ..1,112.09 $ 1,145.46 $ 1,179.82 $ 1,215.2t $ 1,251.67 $ 1,z89.22 $ 1,327.90i$ 1,_~3,67.73 8 Maintenan.c~.._&StructuralR. epairs 451.56$ 465.10 $ 479.o6 $ 493.43 $ 508.23 $ 523.48 $ 539.18 $ 555.36 $ 572.0215 589.18 9 Management Fees ~ } ..................................... I ' ' ............ -. s . _.._ $ - $ ' $__- ~ - $ - $ - s - $ - 10 Property Taxes ~ -- i " 1,07'5_._!3._ $ 1,107.39 $ 1,140.61,i$ 1,174.8315....: ...... 1,210.07 $ 1~246.37 $ 1,2S3.77 S ~,3~=,26 $ ~,3~.~s $ 1,4o2.~ 11 Misc,_0perating Expenses ....... .= - $ $ - $ ~ $ - $ - $ - s - $ - $ - __ 12 Reserves i - 3,381.29 $ 3,482.73 $ 3,587_21 $ 3,694.83 ::$ ....... .3,,,,8~)5_68 $ ....... 3,,,919.8,5 $ 4,037.,44 $ 4,158,56 $ .... ,,4,283.32 $ 4,411.82 1_3_ .... .T. otalOperatingExpenses ] " 7,39054 $ 7,409.54 $ 7,427.D0.[ $ 7~445.5gi $ 7,462.5515 7,478.74 $ 7,494.12 $ 7,508.63 $ 7,522.21 $ 7,534.83 14 Net Operating Income . j ............ (206.46) $ (187_48) $ (169.10) $ (151,41)i $ (134,45) $ (118~26} $ (102.88)] $ (88,37) $ [74.79} $ (62.17} 18 Cash Flow .............................. ;- "- i ................... - $ .. - $ - ._~ $ i s - $ - $ - I $ - .,. s .- $ - 18(b) Eguity Investment In Proj.e,.ct - I ........ #[~v/o! #DIw0! #D~V/0! ! ~IV/0! ! #9~W0! I #O~y~! #O!V,? ..... ! ........ #D~W0; #D~W0! #D~V/0! 19 Cash -on- Cash ROI ....... . ..... _ .... , , I ; Cash Flow dMdecl by E~cl~il¥ tnuestmentt ~ Proiect , . . ~ ....... .......... _ ...... ....... Determining Taxes ~ i ~' ! i ........ ~ ............ I ......... ...... .... .................. ....... :, -- i Ii~ g ~"[eatjon~en~s 24 ........ Rese.es 25 Eamings_(L0ss) Be.~re Tax~_ =EBTx ,. $ 777.~ L$ ~.32 $ 823.~ $ ~6,07 $ ~8.43 $ ~,43 $ 912.01;$ ~3.14 $ 9~.80 $ 973.95 ZO X/~ ~ 27 'Taxln~~ ~s~ >w A~or T~x ....... __ ~ ................ ,.. 28 Cash )W c~ :$ _ (423,00),, $... {399.68.~ $._ (3m.65) $ ¢5~.93)$ (~1,57) ..~. (~.sD $ (28r,.~) $ (2~,~} ~ ~4~.20),.$ ... (m6.0S} 3~ Cash ~ After Tax =CFATx ,, ........ . ..... ~ .... ~ ............. ' ..... '' -! I ~ 31 Cash Flow Afler Tax CFATx ~$ (423.~) $ (3~,~): $ ¢76.65) $ (353.~) $ (331.~ $ (3~,5~ $ (287.~} $ 1~,~) $ (2~,20) $ [226.~} :..;:.:;..~. :~:. :.;:., '~-i.~:. ?~;~ .~'~}~'~-~; ............................ 32 Rehabilitation Tax Credit ........... +RTC ~:~';:;::"]/~.':"::':~'~:~.'.::. $ ' * - $ $ ' $ - $ - ' $ - $ - $ . _ _ $ $ - $ $ ~$ - n n Investment ROI ~lV~! ~OlVt0~ ~ ~DIV~! ~Vl0! ~IVm~ ~lV~ eDIVl0~ ~ ~Vl0~ ~DIV~ JDIVt0~ · ~ · . . - · i" -'" .---' ,,. .... _ ...... , .......... ...... : ' YR19 YR20 Line ~ Des_.c_ripfion YRlt YR12 YRI3 i YR14 YR15 1 YR16 YR17 YR'I8 ~ ................... i .... I ..... [ I I Determining Taxes {206_46)i $ (187.46) $ _(~169-10) $ [151.41, $ ___(_134.45) $ (118.26)_~.$ (102~85> $ (a8.37)__.$- (74.79) $ ._(.62.17) 2.0 Cash Flow ... - I'$ . $ . '~ - $ - ~ - $ - !, - $ - t.$. - 21 ...... Depr_e__ciation Expenses ' ' .......................... · - ; ~ -~ ..... ~ i; - '"; -'- l S - 22 Amortization of Fees .... -:......:: ..- ·-..:. :'.;LT;;;..~,.:L;;;;:I:?;'..:':': ~ ........ :.... : .~" . ..: · :: .'.~:: .:: ~ '~'.__.:;:::~..:..?..:~..~:--: ::-..~-. _ ......'. . . .....: ::: ..: · ....... .:--. _:... ....... : .. ,. ............. . ...... -. :....::~ ........ · ............. :... ::: ...: .......... :.~.. ........ · .~..: .., :: .~;.~ "'.: ::':i$ ::::.~ i::":::' ~:::!,~ii:!_:! :~ ~ !:."?::::; ::: '? :"-'"'..:$ .... ;:: '::'.~::':~i'~t~:iii~i,':.::.:'...i'?':::;:"ii!-::":':ii;'i:~; ~::~:.:' :i{::;'::'.: :;~.!.'.:~'?~?::-:."::ii:..ii.~ii':.:i ..i:;.~iii!ili!.iill !:,i!.':!.~: ;!!:ii 23 Principal Payments ................ i ........................ ~ .............. i ...................................................... 120000{$ 1,200.00 $ ~,2oo.oo $ ~,2o0.00 .. $ ~,20o.o0! $ ~,20o.0o $ ~,200.oo $ ~,2oo.00 $ 1,20o~oo s 1,~o0.oo 24 Reserves 993_54 I $ t,012..54 $ 1,030.90 t $ 1,048.59 ' $ 1,065.55 $1,081.74 $ 1,0-q7.12 $ 1,t11.63 $ 1,125.21 ! $ 1,137.83 25 iEamings (Loss) Before.Taxes . .. 0% 0% ~%i 0% 0% o.~...... ~ 07~.. o%i 0% 26 , ,,T,a.x,,,R.,,ate (35% or 0%) ..... ....... I ..... 27 Tax Incurred (Saved) - $.. - ~ -.t_~. , - ~ - ~ .. ~ ., . $ ~ -_.$ - . ......... I [ _.. Cash .F/_o__w After Tax (206.46) $ (187.46)' $ (169.10)i $ (~5~.41) $ (134.45) $ ..(~8.26), $ ..(102.88) $ ¢~s.3~'. ~ (74.79) $ (s2.~! ...... ..28 Cash Flow ......................... · $ - ~ -. $ - $ - ~.,.~._ . ~ is. - $ . $ -. s ... - 29 Tax lncurred(-rax. S,a...v..e.d) (206,46), $ ,,,(187.46) $ (1.69:.10).=, $ .(151.41) $ .... .(134.45)',.$ ..(11.B..,.2.6)' $ ..,(.102.88) $ (8,8..37) $ .,. (74.7..9) ~ (~2.~7)' 30 ........ Cash Flow After Tax I ........ i ,,. Line I Total Benefit An.a..!ysis (20~_4s)i $. (?.87.46)$ .{~6~,...~o_j) $ .(1.5~.41) $ (t34.45) $ {11~8,._.26.~) $ .. (102..88) $ (88.37) s (74.79) $ . ¢2.~7) 31 :Cas~h _FIow After Tax $ . $[ s - $ - $ - s - $ - s $ - 32 ~ Rehabilitation Tax Credit .................... _ is.. - -s..~. - i $ .. - $__ .... $ $ .. - s - s .-___$ . _ ..... 3._3 Low income Housing Tax Credit I - s - $ - is . _S ..... - $ ..... $ - $ ... * $ - i!i~}i~;~!ii..?~!i~.iiii~,':ii.~, , ,34 Net Sale Proceeds .............................. ['206.46) $ .(10.7..4:6) $ (169_.101 $ {~15!.41) .$ ..... (134.4S) $ (1t8.26) $ .{1_0_2_.88), $ [_88.37) $ _(74..79!...$_.__ (62.17) 35 Total Bener[ts After Tax (NC.,F.,~ ............... i , #DIVtO! j ~.DiV/O! #DIV~! ! #.D. IV/O! ..... '~'DIV'"/O'! i #DIV_(_.O! ..... [ .... #DIVI01 #DIV/O! .. i atDIV/D! .... #D~VlO! 36 Return on Investment .......... HAWKEYE AREA COMMUNITY ACTION PROGRAM, INC ~¢.'.' _ ...... a help up, not a hand out January 19, 2004 Steve Nasby City of Iowa City Planning and Development 410 East Washington Iowa City, Ia 52240 Steve, The match for HACAP's Home Funding Request will be provided by resources within HACAP. Si Don W. Maniccia Executive Director 292 1515 Hawkeye Drive ~ PO Box 490 ~ Hiawatha, Iowa 52233 ph 319-393'7811 ~' fx 319-393-6263 ,~ email hacap@hacap.org ~, www hacap.org ......... AN EQUAL OPPORTUNITY AGENCY ~:i A MEMBER OF THE UNITED WAY 293 City of Iowa City FY05 Funding Request for Housing P Project Name* John Thomas Security Deposit Assistance Program Type of Project' Security Deposit and Emergency Rental Assistance General Information 1. Lead Applicant N e' '- Sighature: ...... ~ ' ' ...... ~_~ ...... Shelter House PO Box 3146 Iowa City, IA 52244 Contact Person' Christina M. Canganelli Title: Executive Director Phone Number: 319-338-5416 ext. 105 Fax Number: 319-358-7132 E-mail Address: ehpcmc@aol.com crissy@shelterhouseiowa.org Federal Tax Identification Number: 42-1231451 if a new applicant, have you met with City staff? 2. Secondary Applicant (if applicable): Not Applicable 3. Signature' miL ............................ U ........ II1_ L.. I IUllm ! I Applicant Address: Contact Person' Title: Phone Number: Fax Number: E-mail Address: 3. Type of Applicant (check one)' Community Housing Development Organization _X_ Private non-profit organization ... Private for-profit, individual or partnership applicant Public Organization 4. Amount of Funds Requested HOME'S CDBG: $ 5,000 Total Loan Requested' $5,000 FY05 Housing Application pp~dbg/housing applicaiton online version 5. Provide a brief description of the proposed project (please limit response to a paragraph). Shelter House is seeking continuation of funding for a fourth year of our John Thomas Security Deposit Assistance program that was piloted in July of 2001 with $5,000 in CDBG and a private donation of.$3,000. The program is designed to assist Iow-income and homeless individuals and families in the community in accessing financial assistance towards the upfront cost of rental security deposit. The program is administered by Shelter House staff and is designed to work with local agencies, faith communities and landlords/property management companies. Since July of 2001, a sum of over $20,000 has been expended towards security deposits and rental assistance to One Hundred-Ninety households with an average of $100 per recipient. If awarded, the fund will be used to continue to assist homeless and iow-income individuals and families in securing financial assistance towards their upfront housing costs while leveraging other community resources and support. In September of 2003, Shelter House received notice of poticy changes to our program administration to meet the requirements of HUD's Lead Safe Housing Rule (24 CFR 35). This requires that all properties assisted with CDBG or HOME funds for security deposit must be built before January1, 1978. In accordance with these guidelines and approval by the City of Iowa City Planning Department, we expanded the program 'to offer Emergency financial assistance for rent or utility within the following guidelines 1) screen individuals and households in crisis to identify and evaluate their short-term needs; 2) provide one-time emergency financial assistance for homeless and near-homeless persons for housing and/or utility bill payments; and 3) provide CDBG funded assistance only for eligible iowa City households, meeting Iow/moderate income requirements (must be for a dwelling within the city limits of Iowa City or a household currently residing at an Iowa City shelter). Section I - Need/Priority 6. Tell us why this project is needed (include information from market studies or other supporting documentation that identifies the need for this type of housing for Iowa City's need) and how it will fill a gap in the City's housing market. It has been clearly documented in CITY STEPS that "high cost of damage and utitity deposits acts as a barrier for low-income households to enter the rental market." Our clients consistently face this barrier as they attempt to move from homelessness to affordable housing. As Shelter House runs at capacity most every night, each additional day a family or individual remains, more and more people are denied shelter. It becomes evident that financial resources are needed to assist individuals and families bearing the burden of high up-front housing costs. Compounding this is the 15- month- 2-year waiting period for persons who are signed up to receive Section 8 Housing through the Iowa City Housing Authority. Many families find themselves considerably more cost-burdened as they are trying to afford market rate rent and security deposits. Further, in keeping with the primary goal of Shelter House's In-house Counseling Program to facilitate the transition of our clients into stable affordable housing, the John Thomas Security Deposit Assistance Program helps fill the needed gap for individuals and families trying to make that transition. Currently, we.require that clients save up to 75% of their income to be used towards future housing costs including' security (damage) deposits, rent and other expenses of establishing their own household. However, barriers still exist for many of our clients as it is not uncommon for a family to have to save as much as $1,200 in upfront costs to obtain rental housing. With nearly all of our clients being very Iow-income, additional assistance is needed in securing upfront housing costs. Additionally, prior to our program's beginning in July of 2001, the county only had one funding source available for security deposit assistance as administered by the Greater Iowa City Housing Fellowship (GICHF). In many cases, this program is not a viable resource for individuals and families coming through Shelter House or accessing the facility for other services. The program restrictions and requirements of the Security Deposit Loan Program at GICHF while understood and appreciated make the resource unavailable to many individuals that use our services, if funding is awarded,-assistance through Shelter House's program would be a resource that would continue to fill the current gap in resources and assist individuals that are unable to receive assistance through other community programs. .... ........ FY05 Housing Application ppdcdbg/housing .p~li~ai~o, o. lin~ version 7. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Plan, the Maxfield Housing Market Analysis and/or "Assessing Iowa's Housing Needs" (August 2000) by Professor Heather McDonald. (Please specify the one most applicable priority need and priority need level, as shown on pages 91-97 in CITY STEPS) Although rental security deposit assistance is not explicitly listed as a priority need in the specified sections of CITY STEPS', it is discussed in the narrative and supportive sections. Page 12 of the document states that "high cost of damage and utility deposits acts as a barrier for Iow-income households to enter into the rental market Currently there are no citywide rental programs that allow payments to be spread over a few months to ease the cash- up-front crisis." Page 93 indicates, "The city intends to continue programs and pursue expansion of the amount of rental assistance available." Moreover, it is evident that our program meets the strategies and goals cited in the consolidated plan found on page 95 which include Strategies for addressing the Needs of Persons who are Homeless, subject heading a: Homeless Prevention, Strategy: Assist Iow-income households in maintaining and retaining their existing housing and Objective a: Establish/Improve emergency rent, mortgage and utility assistance. With our expansion to include emergency rental and utility assistance to those who are homeless or near-homeless, we are clearly addressing the strategy of homeless prevention by assisting individuals and families in maintaining and retaining their existing housing or transitioning from the shelter to obtain stabte housing. Priority__ Need: Emergency Shelter Priority Need Level: Families: High Individuals: High w/Special Needs: Medium Section 2- Leveraging Resources 8. Indicate the applicable loan terms*: Rate: Years: Principal and interest (amortized loan) 0% 5 * Shelter House will be requesting a variance by City Council due to the structure of the program as a one-time security deposit or emergency assistance payment to the household. *See Applicant Guide. Loan terms are subject to negotiation or modification by the City Council. 9. In the space below, please provide the proposed sources and uses of funds for the project. Include all funding requested for the proposed project to be completed (e.g., infrastructure improvements). Where possible please provide third party documentation for project costs. For FY05 the proposed sources of funding include: $5,000 requested from CDBG, $1000 in committed funds through Federal Emergency Management Act (FEMA), $8,000 committed from Shelter House ($1,500 in matching funds, $5,000 for staff administration, $1,500 in facility costs), $1,000 committed from a private grant from a local faith community (United Church of Christ) and $500 in anticipated returned funds from landlords and property managers. The specific use of these funds will be direct client financial assistance for security deposit or emergency assistance for utility or rent, with the exception of Shelter House's contribution towards staff administration and facility costs. Please refer to table 10a for a breakdown of funding for the project. 296 FY05 Housing Application ppdcdbglhousing applicaiton online version i i Il I [I Il I I Il .... J[ ........... I ....... I[I.IJll...111 _...U. I I 10. a. Please complete the table below showing the types and amounts of funding being requested for the proposed project. Funding Source and Type of Funds: Amount of Funding Requested' Iowa City CDBG or HOME Funding (public) $ 5, 000 Anticipated State of Iowa HOME or CDBG (public) $ iowa Finance Authority (IFA)- non-LIHTCs (public) $ .. City of Iowa City - Tax Increment Financing (public) $ City of iowa City - Tax Abatement or Exemption (public) IFA-- Low Income Housing Tax Credits (public) $ Other Public Resources (public) (please list): FEMA $ ~, 000 Committed ..... Applicant Contribution of Equity (private) $ 8, 000 Committed Private Lender Financing (private) $ ............................ Private Foundation(s) (private)- Private Grant-United $1,000 Committed Church of Christ Volunteer Labor and/or In-kind Donations (private) $ Other Private Resources (private) (please list): Returned $ 500 Anticipated Funds ..... ____1__!_! ..... ! 1.1/__ .1.1_. _lmnnllllll I Ifllll _ Amount of Private Funds: $ 9,500 (a ) 9,500 Amount of Public Funds $ 6,000 (b) 6,000 __ _ . Total Project Funding $15,500 (c) 15,500 Number of bedrooms ' 'NA '- ' (d) Number of publicly-assisted bedrooms NA (e) _. Persons assisted (# of bedrooms x 1.5) 85 (f) ...... ........ Requested public subsidy per bedroom NA (g) b + d Total cost per bedroom NA (h) c + d .,, .......... .. Total Public Cost Per Person (Household) $7'1 (i) b + f ................................. Total cost per person $182 (j) c .'- f ............. ...... .. . Each housing project, except minor home repairs, funded with CDBG and/or HOME funds must appraise to value by an independent third party appraiser. If the project costs exceed the appraised value; the applicant/owner must repay the City the difference between the appraised value and the total project cost, up to 100% of the City's contribution. ... FY05 Housing Application ppdcdbBlhousing appticaiton online version 10. b. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Not Applicable Unskilled labor hours x $10 per hour = $ Skilled labor ( .......... ) ...................... hours x $___ per hour = $ Skilled labor (_ .................... ) hours x $ . per hour = $ Ski~led ~abor ( ) .... hours x $.. per hour = $ Skilled labor (__ ) hours x $.__ per hour-- i ii iii iiiiii .......... ii .i. i ..i i. . .iii_ i i ~111111..1_ / ............. i ......................i Total '--$ ............. 1 1. Does the proposed project pay property taxes? Yes No _X___ If yes, what is the estimated value of taxes generated from this Project? $__ If property taxes are not fully paid, does the proposed project make a Payment I'n Lieu Of Taxes? No_X__ Yes ............... If "yes", what is the percent of full taxes paid? .. % and amount paid $ . 12. If partial funds are awarded, will the project/program continue? Yes_X ....... No ............ If yes, at what level? As one of the baseline services offered by Shelter House we plan to continue this program with continued support from the community and inter-agency efforts to increase funding for the program by the Board of Directors and the Executive Director. In FY03, Shelter House participated in two fundraising efforts the Spring Into Awareness Benefit Concert held in March of 2003 and the ¥ounkers Spring Benefit Sale of March, 2003 to provide additional funding for the program. in our current program year (FY04), in addition to the $3,500 awarded by CDBG, Shelter House has been successful in raising additional funding for the program including a grant award from the Community Foundation in the amount of $2,500, $1,500 in matching funds contributed by Shelter House, $660 in FEMA emergency rental assistance and $563 in recaptured deposit funds from landlords and property management companies, totaling $5,223 in matching funds. In short, for every $1.00 contributed by CDBG, we have leveraged nearly $1.50 in other funding. It is our goal to continue to pursue other fundraising efforts to maintain program operations and potentially expand the program to assist an even greater number of households. 13. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement without the use of City funds. If State HOME match is being waived or reduced please include a letter from the Iowa Department of Economic Development. · Should HOME funds be awarded to this project, please see Table 10 a. for a summary of matching funds for this project. · .. Local HOME funds requested: $ x .25 = $ ..... Local Match ._ Local HOME funds requested: $ x .20 = $ :. State Match .... 298 FY05 Housing Application ppdcdbg/housing applicaiton online version Section 3 - Feasibility 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding), Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG\HOME funding. Date Description of Activity July 1, 2004 Beginning of City Fiscal Year and Project Start Date July 1,2004 Contact local hometess service providers to announce new funding availability July 1,2004-Ongoing Program application availability Expenditure of funds to individual households June 30, 2005 End of program Fiscal Year 15. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance or level of subsidized rent compared to market rates). The goals of the program, although not directly to assist with expansion or preservation of affordable housing in Iowa City, are to provide financial assistance to Iow-income persons in the community to afford the upfront cost of rental housing thereby making affordable housing more accessible. Shelter House plans to: · Continue to provide financial assistance to individuals and families with children throughout the community to address their immediate rental housing needs. · Assist up to 85 Iow-income (0-30% of Median Income) households at approximately $100 per household. Continue to assist target income groups, persons with disabilities and elderly that may be living on fixed incomes. · Allow for shelter resources to be more efficiently utilized and preserved for those needing stabilization and not necessarily additional time to save extraordinary amounts of money to meet prohibitive rental requirements. · Reduce lengths of stay at the shelter, especially for families with children and assist with the transition to affordable housing. 16. To help promote the efficient use of federal, state and local funding please describe how the project will maintain long-term (in excess of CDBG\HOME program requirements) or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. in order to allocate funds most efficiently, Shelter House has been and will continue to leverage other funding resources by working with local faith communities and other organizations in cases where the program is unable to provide sufficient financial support for clients to obtain rental housing. Client contribution is a major part of the feasibility of the project. In most cases clients contribute a portion of their own income towards their security deposit that in turn enables Shelter House to stretch limited funds and therefore assist more individuals and families. In addition, as the program is currently being administered, the funds expended towards security deposit are part of a revolving fund that requires that once the tenant moves, the security deposit funds that were contributed through our program are returned and reverted back into the program to be used for future applicants. As previously mentioned in question 12, we have already received $563 in returned funds for FY04 as part of our "revolving" fund and anticipate $500 in returned funds for FY05. ......................... iii ,11... iiiiii iiii i ilmlml ........... III ..... FY05 Housing Application ppdcdbg/housing applicaiton online version 17. Are all funding sources needed to complete the project secured (subject to written verification)? If not, please describe below the time frames for other funding awards. As indicated in Table 10a, ali budgeted funding sources for the project have been secured with the exception of $5,000 in CDBG funds requested and $500 budgeted in returned funds from the revolving fund from landlords and property management companies. It is expected that we would receive returned funds from landlords on an ongoing basis over the course of the program fiscal year. Note to HCDC: Review attached Proforma as part of the Feasibility Section. Section 4- Impact/Benefit to the Community 18. In the space provided, describe in detail the type of project (new construction, acquisition, rehab, tenant based rent assistance or down payment assistance), total number of units and number of units assisted with public funds. The John Thomas Security Deposit Assistance Program is one-time tenant based security deposit and rental assistance. In accordance with the program amendment as of September 2003 (detailed in Question 5) all properties assisted with CDBG or HOME funds for security deposit must be built before January 1, 1978 and be located within the city limits of Iowa City. In addition, the program was expanded to offer emergency financial assistance for rent or utility within the following guidelines 1) screen individuals and households in crisis to identify and evaluate their short-term needs; 2) provide one-time emergency financial assistance for homeless and near-homeless persons for housing and/or utility bill payments; and 3) provide CDBG funded ass[stance only for eligible Iowa City households, meeting iow/moderate income requirements. If awarded the CDBG funding, we plan to assist up to 85 tow-income households in securing stable housing with an average of $100 per household. As shown in Table 10a, the total public funding cost estimated per household is $72. 19. An objective of the City of Iowa City Comprehensive Plan is to promote a diversity of housing types and mix of all income levels. Please describe the target population this project is to serve, the current level of Iow-moderate income households in the Census Tract\Block Group and how the project will promote diversity within the neighborhood. As Johnson County's only general use homeless shelter, Shelter House is the first point-of contact for many Iow- income individuals and families moving through the continuum of housing, working to achieve self-sufficiency and safe, affordable permanent housing. In an effort to promote the continuum of care for homeless persons, Shelter House maintains consistent communication with other service providers and city staff so as to ensure inclusiveness and continuity of services. This remains a' priority for Shelter House and is recognized as critical and fundamental to the viability of the organization, its mission, and a comprehensive provision of services. As a critical part of the continuum of care fer homeless, Shelter House's security deposit program helps to fill a needed gap and has in its short span, made a beneficial impact to the community. To date, the program has assisted 190 individuals/families in securing rental housing in several different neighborhoods in iowa City/Johnson County. Nearly afl recipients fell between 0-30% of the median income and were of diverse racial/ethnic backgrounds adding to the diversity of Iowa City neighborhoods. In addition, a significant number of program recipients are persons with disabilities who are living on fixed incomes and individuals or families leaving the shelter. In addition to individuals and families that are directly leaving the shelter, Shelter House consistently receives referrals from local social service agencies such as the Crisis Center, DViP, Department of Human Services and the Greater Iowa City Housing Fellowship in addition to local landlords and property management companies. If awarded additional funding, Shelter House will continue to work with community agencies to provide greater opportunities to Iow-income and homeless individuals and families in obtaining stable rental housing as to help strengthen the Continuum of Care. 300 FY05 Housing Application ppdcdbg/housing applicaiton online version 20. On the map provided, please show the location of the proposed project. The proposed project has been indicated and will be administered from Shelter House located at 331 North Gilbert Street and the Administrative office at I700 S. First Avenue Suite 21. 21. Also, please indicate the number of persons or households that will be served by the proposed project by income category. (Please Note: If this application is funded, the information in this table will be used as income targeting for the CDBG\HOM£ Agreement). Number between 0 - 30% median income __85___ households (a) Number between 31 - 50% median income households (b) Number between 51 - 80% median income .......................... households (c) Number between 80- 100% median income households (d) households (e) Number over 100% median income .......................... 85 households (f) Total ........ 100% (a + b + c) + t') Percent LMi - -- 22. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). The John Thomas Security Deposit Program was designed to meet the immediate housing needs of persons seeking stable, affordable housing by offering assistance with the up-front costs of obtaining rental housing. It is clear that we cannot change exorbitant up-front costs of rental housing that for families may reach nearly $1000 to $1500, However, we will work to alleviate the burden for families trying to afford these costs. Thus far, we have been successful in assisting 190 Iow-income households of diverse racial and ethnic backgrounds in obtaining stable rental housing. Another key outcome of the program is to fill a needed gap in housing services for iow income persons by offering assistance to relatively "higher risk" groups that do not qualify for assistance through other programs. We continue to serve clients that may have unfavorable credit or rental histories that can result in even higher security deposits and often block them from programs that offer short-term loans. Often, the loss of a job, family disruption or physical or mental disability may account for these circumstances. Additionally, we have been successful in building relationships with local landlords and property management companies to expand housing opportunities for our clients. Thus far, we have developed a rapport with several private landlords and management companies and will continue to work toward building future relationships. To assist in fostering these relationships, we plan to incorporate tenant/landlord education for persons entering the rental market to better prepare them for the responsibilities of being a renter as well as informing them of their rights as a renter. It is our hope that by offering this education we help to promote strong tenant/landlord relationships thus, preventing problematic situations that that lead to poor landlord references or evictions. Ultimately, we would like more landlords and property management companies to be willing to work with "higher risk" households that are in need of affordable housing opportunities. Community support is another important outcome of the project that Shelter House has been established through referrals from local homeless service providers and working with local faith communities. Thus far, over half of the recipients of the security deposit program have come from referrals from other agencies and individuals. F Y05 Housing Application ~0 ] ppdcdbg/heusing applicaiton online versierl ' 23. Please discuss how these outcome data will be met by the proposed project. The outcome data wilt be met by providing staff that will invest time working with the individual diem that are seeking assistance and fostering relationships with landlords and local service providers. Due to the significant number of applicants that are referred from other agencies, Shelter House is targeting a wider spectrum of families in need and promoting community awareness about the program. The outcome data will also be met by seeking additional funding sources that can be used to continue and potentially expand the program, Section 5- Capacity/History of the Applicant 24. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of J2/31/03) FY02 (July 2001 - June 2002) $31,4'10 $31,410 FY03 (July 2002 - June 2003) $23,000 $23,000 FY04 (July 2003 - June 2004) $243,500 $3,396 25. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes __X._.. No . If "NO" or a matter is currently in litigation please give the name of the case and expl-~the basis for the case. 26. Please provide evidence of your organization's capacity and/or experience to undertake and complete the proposed project within the established timetable and budget. It is evident from the goals and objectives that have been met since the Program's beginning in July of 2001 that the set objectives can be met. We have been successful in assisting 190 households which is significantly more households than originally anticipated. The program has also been successful in creating partnerships with landlords and management companies to provide housing opportunities to persons who may not have lengthy rental history or no rental history and have significant barriers to entering the rental market including persons with very Iow income, persons with disabilities and persons transitioning from hometessness. In addition, with the expansion of our program to offer emergency rental assistance we are able to confront another major goal within the CITY STEPS plan of homeless prevention. Other evidence of our capacity to undertake and complete the project comes from our success in securing matching funds for the program and utilizing the support of local faith communities in cases where enough funds cannot be leveraged through our program. Each year of the program we have been successful in providing matching funds from private funding sources to further stretch public dotlars and serve more individuals in need within the community, ............. _1_ ...... i ......... i iiii i ............. i ii . F Y05 Housing Applica t/on ~ 02 ppdcdbglhou$ing applicaiton online version z · 303 PART TV PRO3ECTS NOT RECOMMENDED FOR FY05 CDBG AND HOHE FUNDING .... Reauest PUBLIC SER i/ZCE PROJECT~ OMNI Therapies - Health Services $ 33,500 p. 304 Early Learners -Transportation Expenses $ 25,000 p. 311 HOUS_rNG PROJECTS Hawkeye Area Communib/Action Program- Transitional Housing $148,000 p. 312 PI. IBL~C FA CZI. JT'ZE$ Early Learners - Building Acquisition $332,300 p. 329 Public Access TV - Automatic Door Opener $ 1,000 p. 343 IVlECCA- Parking Lot Repair $10,000 p. 348 ECONOMIC D£V£L OPMENT Institute for Social and Economic Dev. - Microenterprise Training $ 30,000 p. 356 TOTAL $ 579,800 CITY OF I0 W,'I CITY City of iowa City FY05 Funding Request for Non-Housi 1. Name of Project: _.__OMNI Therapies 2. a. Total Amount of CDBG Funds Requested: $33,500 b. Loan:S_GRANT 3. Name and address of applicant/organization' __OMNI Therapies, Inc.; 2730 Naples Ave., Ste. City, IA 52240 If a new applicant, have you met with City staff?. _Yes 4. Contact Person' __Craig Steuer .............. ~ ..... _~::-_: ............. :._:__: ....... Phone Numbe~ 319-936-3377 Email Address: _.omnitherapies~~h~. corn , , ........ , ............. .: 5. Location of proposed project: _2730 Napels Ave Ste. 102; Iowa City, IA 52240 6. Check CITY STEPS Objective (check only one)' Homeless Needs .. Public Facility Needs x Public Service Needs Economic Development Needs 7. Brief summary of the proposed project (please limit response to a paragraph). ! am planning to offer chiropractic care and massage therapy on a donation basis. None will be turned' away on their first visit, but gubsequent visits will be on a physical nee~inanciai need basis. I am asking CDBG to fund whatever costs are not met by donations .............. Section 1 - Need/Priority 8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one m~_a~licable. priorfty need and prfority need level, as shown on pages 9t.92 and 98-99 in CITY STEPS). _Health Services (Public Service Need)._ _High Priority Need Priority Need LeVel'(High,"~edium or Lo~)' ' ' FY05 Non-Housino Aoolication ~304 ~~ r,~ho.,~, ~. ~ah ~ 9. Tell us why this project is needed (include information from studiesYesearch or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. While the city has funds available for medical treatment, them is so far nothing dedicated to preventative medicine. If successful, massage and chiropractic care will lower the burden on treatment centers. Employees miss work if theY need treatment, but not when they receive preventative care. According to the NiH, more than one-third of all Americans will suffer from chronic pain at some point in their lives, and approximately 14% of all employees take time off from work due to pain. The Joint Commission on Accreditation of Healthcare Organizations has suggested Massage Therapy Chiropractic Care as means to deal with chronic pain without pharmaceuticals. The AHA reported 82% of hospitals using Massage Therapy. (Although at very high rates.) The AMTA reports 91% of respondents agree Massage can help reduce pain. The University of Miami reported Massage benefits for the following: Aggresion, Arthritis, Back Pain, Carpal Tunnel Syndrome, Cerebral Palsy, CFS, Depression, Hospital Job Stress, Migraine Headaches and Spinal Cord Injudes Section 2- Leveraging Resources 10. is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (circle applicable line). Please note that all loan terms am subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) ................... Economic Development- Non-profit (1% amortized loan) Public Facilities Project- Non-profit (conditional ocmjpancy loan) Public Service Project (grant) -$33.500 .... ': :~---' ~i.:i~i_'_. '.~'-ii'~"_.'-~':i:--:i'~-~- 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible PLEASE NOTE: The Housing and Commun~ Devel~ Comm~ion may request a copy of your overall agency budget. . . _ . Budget Breakdown Expense Category Type Status (e.g. salaries, acquisition, rehab) Mst Source of If possible, please CDBG In- prioritize the budget Funds Other Funds Other Funds Kind Cash Antic. Comm. .......................... Please place an ')C in box that applies: ....................... ~ expense $2,500 $ ........................................ ........... Advertising $400 $ ..... · ............................ FY05 Non-Housino ADD#Cation ~ 0 ~ ~ .o.-r.=~. ~ ,a~ b~ ............... $1.1.1 iiiij ii . . . i Budget Breakdown Expense Category Type Status (e.g. salaries, ' .................... acquisition, rehab) List Source of If possible, please CDBG In- prioritize the budg~ Funds Other Funds Other Funds Kind Cash Antic. Comm. .............. ............ Advertising $ $400 Discount X X Salaries $30,600 $ ....................... ....... Salarfes $ $24,500 Private X X .. _ ...... Salarfes $ $23,600 Volunteer/private X X ........................ _. $ $ , . $ $ .. ................... . .. $ $ $ $ .................. .. . .. ..... .,, .._.,,.,,. ... $ $ Amount of private~agency~other funds $48,500 (a) /~ount of CDBG funds $.~,~0 ......... (b) Total Project Funding $82,000 , , (c) (a + b) Number of persons assisted ~2000 (d) (see question 18) Total cost per person .$4~ . (e) (c + d) Total CDBG Cost Per Person $ 16. 75 (f) (b + d) 12. If voluntoom are used please d-escfil~ how these voluntoom am utilized ~r the proposed activ~ and estimate the amount of volunteer time and value dedicated to the identified tasks. "Unskilled labor 250 hour, ~ x $10 per hour = $2,500 · Skilled labor (Chiropractor___) _350 hours , x $56.68 per hour = $ ~9,848 · , Skilled labor (Massage therapist) _350 hours x $23.50 per hour = $8,225 · Skilled labor (_ .............................................. ) . houm x $__ per hour = $ Skilled labor ( ) _______ hours x $._._ per hour = $ ..................... L .......................................... I .I .I. II II II II .................................. II .............................. I__L___]I ....... IJ.._l _ I ........................................ Total $30,573 L ._ ..... FY05 Non-Housino Aoolication 3 06 ~ ~r~ 13. List other groups or organizatiOns that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). __Private Donations Have been solicited, and some $24,500 in small donations are anticipated, although none of these funds have been committed. OMNI Therapies, Inc. has also committed $23,600 in contributions. This amount is listed in the Budget. 14. Does the proposed project pay property taxes? Yes_X__ No If yes, what is the estimated value of taxes generated from this Project? $... 4,132.80 if property taxes am not paid, does the proposed project pay a Payment in Lieu of Taxes? Yes No If "yes", what is the percent of full taxes paid? % and amount paid $ Section 3 - Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes_X__ No Please explain. The program will continue indefinitely without funding; however, the number of people reached will possibly be cut in half. Alt the volunteers, skilled or otherwise have committed themselves. CDBG funds will cover necessary costs of business .and allow more patients to be reached and/or helped. Without CDBG funding, the growth will be slow. The project will be forced to work by word of mouth advertising and will have .reduced hours available to the public ......................... 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: ff funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description of Activity: July 1, 2004 Beginning of City Fiscal Year and Project Start Date July 2, 2004 $400 advertising July 15, 2004 $214 office expenditures $2,548 salaries All office expenditure and salary costs will be repeated on a monthly basis. ........... I ......... ~.: ..................... ii iii FY05 Non-Hou$incl A~lication ~ 0"/ ~ ,o,-~r~ ,~ ~,~ Section 4 - Impact Benefit to the Community 17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for Iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. First, two-thirds of the volunteers employed will be from Iow-moderate income families. Secondly, we will be advertising and working with the Free Clinic, which will allow us access to the persons CITY STEPS is most trying to help. Sandy Pickup, from the Iowa City Free Clinic informs me that of the 2,541 clients helped last year ('03), the far majority were below the 30% poverty level. Lastly there are programs in place for health care treatment, but few for prevention and maintenance. 18. List goal(s) of this project In addition, please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note: If this application is funded, the information in this table will be used as income targeting for the CDBG Agreement). Number between 0 - 30% median income 800 persons (a) Number between 31 - 50% median income 560. persons (b) Number i~tw~n 51 - 80% median income 560 p~mons (c) Number between 80- 100% median income 70 persons (d) ..................................... , ............. Numl~r over 100% median income ---'to- persons (e) IIIII Ifil II II I I ................... Total 2000...__ persons Percent LMI 96------" -(a-'+ b + c) + f) 19. As accurately as possible please descdbe how outcome data indicates that the project objectives can be met. First, descdbe the outcome data or key elements the project is working towards (e.g. employment). This project is trying to: 1) Reduce Chronic pain. 2)Prevent Injuries. As shown previously, 14% of the workforce misses work due to chronic pain. Preventative care can be provided that will reduce on-the-job-injuries and improve work performance. Studies by the University of Miami show massage improves Math and Cognitive skills. The AMTA reports that massage raises job satisfaction and lowers the number of missed work days. i i i i i i iii ii i iii IIIIlllllll I III IIIIIIIUJ~I I1! ................................................................................................ IIIII III IIII I FY05 Non-Housino Aoolication 308 20. Please discuss how these out~3me data will be met by the proposed project. Experience has shown that most chronic pain can be reduced to a manageable level within three visits. (insurance companies recognize this, as they routinely only grant three chiropractic visits per prescription.) Often after these initial intense visits only maintenance care is needed. Prevention is accomplished by improving Range of Motion, loosening stiff backs, realigning the spine (back being "thrown out"), and eliminating the effects of repeated movement tightness ..................... , i illl ............... 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. . Section 5- Capacity History of the Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July ~ to June 30) ........................ Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12/31103) ........ ..... __.... ........ FY02 (July 2001 - June 2002) ....... .. , ....... .__ FY03 (July 2002 - June 2003) FY04 (July 2003 - June 2004) ..... 23. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state-and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes_X__ No~. If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case. 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. _All employees have the necessary licensing and training required by the state. They have extensive training with treating injuries, and their prevention. They have dedicated more than seventy hours a month to volunteer work over the past four years and know what is required of the individual in order to help heal others. "Health" is difficult to measure and can not be put on a timetable. But with all their clients, Quality of Life has shown an instant improvement. Furthermore, with this type of service, it is impossible to run OVER budget, or not complete a timetable. FY05 Non-Housino Aoolication 309 I~x~:db~fv05 non~ir~ ,oo with blanks 310 Early Learners Child Care- Transportation Expenses For Application See Page 311 City of Iowa City FY0$ Funding Request for Housing Project Name: Johnson County Local ill Type of Project: Transitional Housing 2 ? General inform on , 1. Lead Applic Area Community Action Program Signature: Applicant Address' PO Box 490 Hiawatha, Iowa 52233 Contact Person' Allan L. Axeen Title: Housing Operations Supervisor Phone Number: 319-393-7811 Fax Number: 319-393-6263 E-mail Address: aaxeen@hacap.org Federal Tax Identification Number: 42-0898405 If a new applicant, have you met with City staff? 2. Secondary Applicant (if applicable): Signature' ..... .............. ~.lpl i iJSmqlj , _ _ .11111 ....... 11_1 i$ .... Applicant Address: Contact Person' Title' Phone Number: Fax Number: E-mail Address: 3. Type of Applicant (check one)' X , Community Housing Development Organization Private non-profit organization ____ Private for-profit, individual or partnership applicant Public Organization 4. Amount of Funds Requested HOME: $148,000 CDBG' $ Total Loan Requested' $ FY05 Housing Application .~ ] JZ pp~bg~0~ ,o~ ~ 5. Provide a brief description of the proposed project (please limit response to a paragraph). Hawkeye Area Community Action Program (HACAP) would like to purchase two units in Iowa City to be added to our Local Transitional Housing Program. The units will be added to the existing Local Transitional Housing Program that has twenty two units located in two buildings at 1926 Broadway and 1946 Broadway, a condominium in West Winds, and three condominiums located in Triple Crown. The acquisition of properties will be in a variety of areas in Iowa City to disperse the units within the community. The Local Housing Program provides residents with supp°rt services designed to assist families in attaining self-sufficiency. A transitional housing family has priority access to all HACAP programs focused on developing a strategy for success. These include Head Start, Toddler Care, Target Family Support Services, Family Team Meetings, Community Case Management, Energy Assistance and Counseling, Employment Opportunities, and Consumer Education meetings. HACAP operates two other Transitional Housing programs with a total of eighteen units under contracts with HUD through the State of Iowa Balance of State Continuum of Care grant programs. In all the programs families have a two year program to reach a goal of self-sufficiency. During this time families must be working or going to school and sign a contract to participate in home visits and attend consumer education meetings. Section 1 - Need/Priority 6, Tell us why this project is needed (include information from market studies or other supporting documentation that identifies the need for this type of housing for Iowa City's need) and how it will fill a gap in the City's housing market. A five-year evaluation study was completed by the National Resource Center for Family Centered Practice at the University of Iowa in 1996. The following are characteristics for a homeless head of household in a family entering HACAP Transitional Housing, All statistics are based on actual participant interviews. ;> 41% reported being treated for psychological/emotional problems ~ 31% reported being hospitalized for psychological/emotional problems ;> 34% reported moving around frequently as a child > 44% reported growing up in a family with a heavy drinker ~ 35% reported living away from family more than six months while growing up ~ 32% have chronic medical problem that continues to interfere with their life ~ 39% reported that they have been arrested and charged with a crime )~ 35% reported being the victim of sexual abuse or assault by the age of fifteen ;> 66% had lived as an adult with someone who had a substance abuse problem ~ 58% lived as an adult with someone who beat them These statistics emphasize the broad range of needs for homeless families in our community. It also illustrates how fragile the family structure of a homeless family is when they enter HACAP's Transitional Housing Programs. Currently there are 58 families on our Transitional Housing waiting list. HACAP assessments continue to point to associated difficulties in obtaining and or retaining housing. Primary barriers include bad energy debt, domestic violence, poor credit history, and an inability to pay deposits. In addition the families have difficulty finding affordable childcare and also lack educational and or job skills needed to earn money to pay rent. Other adults have dual diagnosis of both mental illness and drug abuse history. In Iowa City's City Steps 2001-2006 Transitional Housing is identified as a gap in the local housing services. On page 37 of City Steps the repod states that: ~Transitional housin~ s_e_rves i _ i iii iii ._.1.11 iiiii I ,.___ _ _ · .............. IL .... II I Iml llJll ....... II I .-- - ..... FY05 Housing Application '~ ] 3 ppdcdbg/fy05 local iii ......... as a bridqe between emerflencv shelter and..p...e_r~rnanent hous(n. .q by _p....r.._o.__vidin.q housin.c/ with SUpportive services to assist household towards self, suff__icien,c...y.__.~__l.¢wa C_i. ty' has ve__w_....!imi_._ted transitional bo__usin_o_._O/~l~orfunities_f_or families. H_A. C_A..P p.ro..._.v./ides 28 (now 36) units__o____f ..... sup_poRed housin~. Waitin.q lists for this housin(~ can be very..I.o..n¢...More tran...sitional housin.e opportunities need to be developed, 7. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS Plan, the Maxfield Housing Market Analysis and/or "Assessing Iowa's Housing Needs" (August 2000) by Professor Heather McDonald. (Please specify the one most applicable priority need and priority need level, as shown on pages 91-97 in CITY STEPS) The lack of affordable housing has been thoroughly documented in numerous studies done for the City of Iowa City. The lack of Transitional Housing with Supportive Services has been mentioned as one of the housing gaps needed in City Steps 200'1-2006. The Executive Summary of City Steps states that: "..t..h....e....._._qoal of City ste~)s is to encoura~qe and su/~)ort families and indivi._d..u_~l_s_ in achievin___~.__t__h__e_irh~q_hest de.qree of se/f-sufficiency," HACAP serves ............................. families under the 30% level of the median incomb level, On page 91 of City Steps the table shows this as a "Hi_j.g_~h" need for large and small families. On page 92 of City Steps Transitional Shelter also has a "Hi_U. Lq~h" need in the Consolidated Plan. In addition since HACAP's Transitional Housing Program is a HUD Supportive Housing Program (SHP) the families receive a focused array of support services designed to help a family have access to the tools that are needed to succeed towards a goal of self-sufficiency. H^CAP supports a Case Management Program that brings in local agencies to help focus on the family needs and make sure that care is coordinated to diminish service redundancy. The SHP Program also has monthly Consumer Education meetings for all the Transitional Housing families to focus on issues that develop skills to help families achieve self-sufficiency. The Executive Summary of City Steps states: "d.u_e to a.n.., overwhelmin.c/ need, transitional h.ou..sin~ and__s.u~po~ services remain a hi_oh D_r__ioritF need," ....... Transitional H_0._using. f..or Fa.,....,milies with Supportive Services High Priority Need Priority Need Level (High, Medium or Low) Section 2- Leveraging Resources 8, Indicate the applicable loan terms*' . .... .............................. i Rate: I--'-''-''' .... Years: .......... I Princip.al an.d ............ interest._(amortized loan) 1 0% 30' * See Appficant Guide. Loan terms are subject to negotiation or modification by the City Council. 9. In the space below, please provide the proposed sources and uses of funds for the project. Include all funding requested for the proposed project to be completed (e.g., infrastructure improvements). VVhere possible please provide third party documentation for project costs. $185,000 For Property Acquisition Cost, Rehabilitation Costs, Closing Fees, and Recording Fees iiii i ii ..... i ii i i ~ __ .i.. ii I ....... ...... ._. ............ i II _11 .i IIII .... ._ FY05 Housing Application ~ ] 4 ppdcdbg/fy05 local iii ........ . ...... . .................. .... i i ii1.111.1.1 i ....... iiii iii ......... ........... iiiii ........... j_ 10. a. Please complete the table below showing the types and amounts of funding being requested for the proposed project. Funding Source and Type of Funds: Amount of Funding Requested' Iowa City CDBG or HOME Funding (public) $ ";i'~48,000 ....... ........ ....... State of Iowa HOME or CDBG (public) $ ..................... ........... ........... Iowa Finance Authority (IFA)-- non-LIHTCs (public) $ 6,875 City of Iowa City- Tax Increment Financing (public) $ City of Iowa City- Tax Abatement or Exemption (public) $ IFA-- Low Income Housing Tax Credits (public) $ ....... _ Other Public Resources (public) (please list): $ Applicant Contribution of Equity (private) $ Private Lender Financing (private) $ 30,125 _ .. Private Foundation(s) (private) $ .................. Volunteer Labor and/or In-kind Donations (private) $ Other Private Resources (private) (please list): $ i i.i iiillllm iiii Amount of Private Funds' $ 30, f25 (a) ................. Amount of Public Funds $ f54,875 (b) ................................................... · _. Total Project Funding $ 185,000 (c). (a + b) __ Number of bedrooms 4 (d) _ ....... Number of publicly-assisted bedrooms 4 '(,) Persons assisted (# of bedrooms x 1 ~5) 6 (f) Requested public subsidy per bedroom $38,7~9 (g) b + d _. ........ Total cost per bedroom $46,250 (l~) c + d Total Public Cost Per Person $25,8~3 (i) b + f Total cost per person $30, $33 0') c + f ...................... ...... Each housing project, except minor home repairs, funded with CDBG and/or HOME funds must appraise to value by an independent third party appraiser. If the project costs exceed the appraised value; the applicant/owner must repay the City the difforonce between the appraised value and the total projoct 'cost, up to 100% of the City's contribution. iii ............ -- ......' i.LU' i _ , Il l, ................. FY05 Housing Application ~ 15 ppdcdbg/fy05 local iii 10. b. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. The Waterfront Family Resource Center Site Council recommends the purchase of units to the HACAP Board of Directors Steering Committee. The Site Council visits the units and votes on offers submitted and counter offers made. There are twelve members on the Site Council and they spend about three hours per unit purchased. .... ....... . ..... Unskilled labor _f08... hours x $10 per hour = ~ 1,0~0.00 . Skilled labor (_ .............. ) hours x L per hour = $ ........ ........ .... Skilled labor (_ ) ~ hours x $ per hour = '~ ........... ......... .... Skilled labor ( ...............) hours x $__ per hour = $ ........ Skilled labor ( ............) .. hours x $ per hour = ....... iiiiiiiiii ....... il. iii iiiii i ...... iiii iiiiiiii[/11 .... i i Total $'"'~,0~"0.00 ....... 11. Does the proposed project pay property taxes? Yes No X If yes, what is the estimated value of taxes generated-fi:~)~n this Pro~ect? $ .............. If property taxes are not fully paid, does the proposed project make a Payment In Lieu Of Taxes? No__ Yes____ . If "yes", what is the percent of full taxes paid?______% and amount paid $- ........ _.. HACAP does not pay property taxes on the value of the condominium units. HACAP does pay property taxes based on the common areas of the condominiums through the condominium's association fees. 12. If partial funds are awarded, will the project/program continue? Yes X NO ............... ..... If yes, at what level? 13. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds, if the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this matching requirement without the use of City funds. If State HOME match is being waived or reduced please include a letter from the Iowa Department of Economic Development. ......... Local HOME funds requested: $ ~48,000 x .25 = $_37,000 Local Match ........ Local HOME funds requested: $ x .20 = $~ ....... State Match Section 3 - Feasibility 14. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: if funded, this schedule will be used for any project agreement for the use of CDBG\HOME funding. Date ,..,D. escri;)tion of Activity July 1, 2004 Beginning of City Fiscal Year and Project Start Date ........ i i i i i i ii~l iiiii FY05 Housing Application 3 ] 6 ppdcdbg/fy05 local iii ..... .......... i ii ii iiiii i ...................... ................................ iiii .... ii .... I I I· i July 04 to October 04 Find properties to purchase. Property reviews .and recommendations by the Waterfront Family Resource Center Site Council. August 04 to November 04 Make offers on properties and complete purchases. September 04 to December 04 Take possession of properties and prepare units for residents. 15. Briefly describe the project goals for providing or assisting in the preservation or expansion of affordable housing in Iowa City, and how the project will benefit the targeted income group (e.g. goal of providing rental housing to lower income persons without use of Section 8 rental assistance or level of subsidized rent compared to market rates). The goal of the acquisition for the Johnson County Local II Transitional Housing program is to provide safe and affordable housing for homeless families who fall into the lowest income category' beloTM 30% of the median income and meet definitions for being homeless. These families have inadequate resources to obtain other housing. By serving this population the program will open up avenues for this population to succeed in striving for self-sufficiency. HACAP's two year program combines housing and services of a Family Support Worker to promote, empower, and nurture the family to define and utilize their strengths to become self- sufficient. In this way Iow-income families develop the skills necessary to take the next step in obtaining permanent housing. 16. To help promote the efficient use of federal, state and local funding please describe how the project will maintain long-term (in excess of CDBG\HOME program requirements) or permanent affordability; and, show how the project will provide for affordable housing at rental rates lower than those in the existing rental market. HACAP is committed to the preservation and advocacy of affordable housing. HACAP is committed to maintaining the affordability of these units past any contracted affordability requirements. The focus of HACAP housing is Transitional Housing with supportive services. The Transitional Housing program is designed to move families from destabilized and dangerous living situations to self-sufficiency. Families may reside in the units up to two years and must attend school or work a minimum of 30 hours per week. The rent paid is 30% of the family income. If their income would rise so that the rent would exceed the Iowa City Fair Market Rent, them their rent is capped at the Fair Market Rent level. 17. Are all funding sources needed to complete the project secured (subject to written verification)? If not, please describe below the time frames for other funding awards. Yes Letter is attached. Note to HCDC: Review attached Proforma as part of the Feasibility Section. iiii i ii ii1! ...... i..ml~ ii ................................ .......... FY05 Housing Application 3 ]. '7 pp~,~¢.¢~ ~oc., ~ -.. ii ii .................. ............. .... ii ii i_1. .. .... i . ii i ....... Section 4- Impact/Benefit to the Community 18. In the space provided, describe in detail the type of project (new construction, acquisition, rehab, tenant based rent assistance or down payment assistance), total number of units and number of units assisted with public funds. The H^C^P Johnson County Local II project is for the acquisition of two properties located in Iowa City, Iowa. The objective is to acquire is two two-bedroom units. The project will provide on average housing for 3 adults and probably 4 to 5 children. The acquisition will provide our Local Transitional Housing Program with greater economies of scale and better utilization of current employees. 19. An objective of the City of Iowa City Comprehensive Plan is to promote a diversity of housing types and mix of all income levels. Please describe the target population this project is to serve, the current level of Iow-moderate income households in the Census Tract\Block Group and how the project will promote diversity within the neighborhood. The target population for this project is a family at or below 30% of the median income for iowa City. The areas that HACAP would generally look to acquire properties are in the areas surrounding West Winds, the area southeast of the intersection of Melrose and Mormon Trek Avenues, and the area along Scott Blvd on the east side of Iowa City. The Census Tract/Block Group information is listed below. Census Tract % Iow-moderate income households ~4A 58.5% #5 42.2% #13 19.1% HACAP contributes to iowa City's overall diverse housing needs by offering the only transitional housing program with HUD SHP services for families in the community. Below are statistics representing characteristics of families entering HACAP Transitional Housing units: :> 77% of households that applied had incomes less than 75% of the poverty rate which is also far below 30% of median income. :> 48% of the applicants were minority status > 64% of the individuals in the applicant group were children under the age of 18 ~> 32% of the individuals were children under age of 5 > 56% of the persons applying need 2 bedroom apartments > 71% of households applying were previously housed at emergency shelters or living with friends or relatives at the time of application > 54% of the families were working 20. On the map provided, please show the location of the proposed project. 21. Also, please indicate the number of persons or households that will be served by the proposed project by income category. (Please Note: If this application is funded, the information in this table will be used as income targeting for the CDBG~HOME Agreement). Number between 0- 30% median income __ 2 ........ hOuseholds (a) .......... Number between 31 -50% median income h-0-Useholds (b) FY05 Housing Application households (D Number between 51 -80% median income .............. Number between 80- 100% median income households (d) Number over 100% median income . h°useh°lds'(e) Total 2 households (f) Percent LMI 100% (a + b + c) + f) 22. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. units to be rehabilitated). The HACAP Board of Directors has embraced a number of initiatives designed to focus organizational efforts and resources to create the highest success for our families in their quest for self-sufficiency. They include: · FRC mode/of Local Centers · Strengthening and expanding our Transitional Housing Program Electronic Point of Contact System · Target Families Initiative These Board directed activities are all designed to improve service accessibility as well as providing a coordinated outreach, case management, in-home family support service, and simultaneous enrollment for all HACAP programs. Programmatic efforts are specifically designed to deliver assistance including counseling and financial assistance in those areas identified as critical to a family's success. The following indicators of family well-being have been specifically designated as critical: · Housing · Employment Education Transportation · Nutrition Health · Income/Budget · Familia/Relations Community Involvement · Child Development Case Managers engage in coordination of agency and other local/regional resources designed to affect family well-being by addressing the indicators identified. These activities are the primary focus of our case coordination / family support counseling activities. Families will establish a Family Goal Plan that will encourage goals of self- sufficiency, in addition to increasing median income. Residents will attend socialization activities focused on strengthening interpersonal relationships Residents will attend community education courses to improve life skills. Children ............... ............. i iii i I _ . ii ................... FY05 Housing Application ~ 19 ppdcdbg/Ty05 local iii will be involved in school enhancement programs designed to minimize the trauma of being home/ess. Case Managers / Family Support Workers along with their assigned H^C^P housing families are responsible for conducting quarterly assessments of family progress in the areas indicated above. Each indicator is evaluated individually to determine where along a continuum a family sees themselves. Each indicator has five levels which represent a different position or status of that continuum of well-being. The levels of the continuum for transportation are' No public or private transportation available · Unreliable and unpredictable · Generally reliable but limited · Allows members to meet basic needs · Reliable-members can get to where they need to go Families and counselors also complete weekly goal plans that measure attendance to socialization activities, community activities and life skill education courses. 23. Please discuss how these outcome data will be met by the proposed project. Each Family Quarterly Well-Being Assessment is recorded by the Targeted Family Case Coordination Manager, Families are measured upon entrance, exit and through their stay in H^CAP's transitional housing programs. Below is a graph of the outcomes for each indicator for the four quarters of the fiscal year from 7/1/2002 to 6/30/2003. Families Currently In The "Baseline" figure represents the family's assessment of their la Baseline · Last Active I rank when they entered the I program. The "Last Active" line 3.5 ~~~~~~~ represents the residents 3.o ~;....~:.~..:.~;~.~-,~.,~?~.~..~,,~.,.~...~?.~.:.~-.--.,...~ ...... ~ ..... ~ ........... ~~~~ currently enrolled in the housing :.'.. ~:.~ ~. ......... ~ ':~.-'"::':-:'""'~:~'::~:? :;.-' ':~:~ ~'~~._.~ :. ~ ~'~:.~'~.~~ · ~ ~ ~ ~:~.~.~~~ ' ~:~ ~.;~:;~ ~~~~~ ~:'~ ~... ~ ., ~.~ : ~ ~. ~ 2.5 ........... ~'~'"~ ::~ "~'~ ~' :~ "~ "" ~;'~'~ ........ ~ ~ ~ ~:~ .............. ~...:. :.~ ~.-~ ~ :~... · ~= +. ~ .... programs. The results of these -~: ::;:.;':, ~-";- ";:;.?<.::::~.~, !~'.~.~."":~:::~.~ ':~:'.~:~;~ ;= "~, ::;;~"i~{' .:=~. . '. '.~ ~"'.~::; ~;~:~:~';~'~'~ '-.~t~ '?:~ measurements shows the areas '1.5 ? ~?"'"~ .... '"::~ ~.0 ~" "~ that need a~ention when .0.5 planning consumer education 0.0 topics, planning in-sewice +o~~q~~~ ~ **e- o~ x~q x* ~, Workers, and allocatingtrainings for Family Suppo~ x,~ ,~ ~..~ resources within program ~ .. ... During the past year the following percentages represent the families that improved or remained the same for the levels within the indicators listed as goals for the family. · Housing 96.2% · Employment 86.2% · Education 90.0& · Transportation 77.5% · Nutrition 97.5% FY05 Housing Application .~2,,{) ppU~d~g/f~05 ,o~ ~ · Health 90.0% · Income 91.2% · Family Relationships 85.0% · Community Involvement 87.5% · Child Development 87.5% For the most part the results were about what one would expect. Transportation would figure to be the lowest. This is also an area that programs have the least resources to make improvements. The HACAP Target Family Program has a food box program that really enhances the "Nutrtion" indicator for the family. The Family Support Workers and the Consumer Education programs have always stressed education surrounding good nutrition and cooking good meals on a Iow budget. HACAP should expect to find improvements in the area of Child Development in the next year. This should be a result of HACAP's new emphasis on "Child Development" activities in the home. During this year HACAP has embarked on a program to upgrade the qualifications of the Family Support Worker / Home Visitor in the Target Family Program. Previously the workers had to have a B.A. Social Work degree with the Family Development Certification. Now the workers will also have to have an Early Childhood Home Visitors Certification. if the family has an Early Head Start.child ages 0 to 3 or a Head Start child ages 3 to 5, the Family Support Worker will enroll the child and if there is not an appropriate Head Start classroom vacancy the worker will provide the Head Start services using the Home Based Model for Head Start. H^CAP is providing existing workers with the resources to get the necessary certifications. Depending on the level of services provided in the home, the length of a home visit will increase and / or the frequency of visits will increase to meet program requirements. The Target Family Program includes all Transitional Housing Families, FaDDS families, and Head Start families that are in crisis or who exhibit extraordinary needs. Section 5 - Capacity/History of the Applicant 24. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of '12/31/03) ~ -'----~ FY02'(July 2001 - June 2002) __ ----~-----'~-- 'I78,400 178,400 FY03 (July 2002- June 2003) FY04 (July 2003 - June 137, 80----'~~ 137, 800 2004) __ . 25. is the applicant (including partners, co-applicants, etc,) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME FY05 Housing Application 3 ~ ] ppdcd~g~0~ ,o~1 iii funded projects? Yes X No_..._. If "NO" or a matter is currently in litigation please give the name of the case and explain the basis for the case. 26. Please provide evidence of your organization's capacity and/or experience to undertake and complete the proposed project within the established timetable and budget, HACAP is a tax exempt non-profit Community Action Program incorporated in 1965 and a Community Housing Development Organization (CHODO). It has been a Head Start grantee since the program was developed, it provides programs and services to Iow income families to assist them in achieving and maintaining self-sufficiency in a six county area including Johnson County. Major programs delivered are in the area of Head Start, Early Head Start, Transitional Housing, Financial Assistance, and Energy Assistance. HACAP has bee a HUD approved counseling agency sice 1974. in total HACAP administers and operates about fifty different programs with and annual budget of about nineteen million dollars. HACAP began Transitional Housing in 1987. in Johnson County HACAP operates 4 Family Resource Centers. The centers are located at 318 E. Bloomington in Iowa City, 2007 Waterfront Drive in Iowa City, 900 Lincolnshire PI in Coralville, and at 2441 10th Street in Coralville. All programs offered by HACAP can be accessed at any of these sites. Program participants involved in Transitional Housing are also given priorities for participation in other HACAP programs. Major programs offered in Johnson County are Head Start, Toddler Day Care, Family Support. Counseling, LIHEAP (Energy Assistance), Weatherization of homes, Mortgage Foreclosure Prevention, Reverse Mortgage Counseling, Case Management services made up of local agencies, and Transitional Housing. The Transitional Housing program operates twenty two units in a Local Transitional Housing Program and eighteen units operated under two HUD Supportive Housing Programs. HACAP has demonstrated that it can successfully fulfill HUD and Iowa City requirements to develop, maintain, and operate a successful Transitional Housing program with a SHP service delivery system. HACAP has consistently maintained a positive record of meeting Federal, State, and local auditing procedures. CITY OF I0 WA CITY Due January 23, 2004 by 1'2:00 noon- No Exceptions Planning and Community Development 410 East Washington Street (319) 356-5230 stephen-/ong@iowa-city, org tracy-hightshoe@iowa-city, org ste ven-n asby@ iowa-city, org FY05 Housing Appfica tion ~ 2 ~ .~d~bg#~s Iocsl iii Pr0fo'~:ma-Spread sheet~ ...... I~ '"i ..... i ~ i. " .i ................. FY05 CDBO and HOME Rental Housing ProjeCts i ] ..... ii "' --Line .1 ~cfi~ion ..... Svm~ls YR1 ~ YR~ ....... YR3 _~ ...... m4 ............ ~R5 [ ..... YR6_. YR7 ~8 YR9 YR10' : _ ........ ........ ~ .............. :: ~::;:..L..~::.~ :...~._:;:.~..::.~ :....., - 2 ~her In.me + o. ~n~ ::~:~.~:~ ::~'"~:'::;':':.::':~.:~ ~:: s $ ~ s - s - $ - $ - $ $ - s - - - ~~.:::::.:.:.::;'~'"~?'. ~;,'::;.::..:.; ....... :..:.;'::;L ...:'::.:' ; ............ 3 Tenant Cont~butions +T. C~~ ~::;?.::"?';;~:'..':~;," S $ { S - $ - $ - $ - ; $ - $ - .................... · , · ~ .................. ~ ...... ..., .. 4 Gross Revenues .... =G, In~ $ ~2,~0.~ $. !.~.~1~._~__~ ....... !~,_4_B_3z~_B_]._$. !3,_753.2~ $ 14,028,32 $ 14,~a,89 $ 14,595,~ $ .~.~.g7 $ 15,1~.71~$ 15,~.40 ~ Va~n~Loss ..... -.~ac $ 800.~ $ ~.~ $ ,74.1Bi, OBT.~ , 701.42 .~ ............. JJ.~.~ $ .7~.75 $ 7~.~ $ 7~.24 $.. ~4,42 [5~ v~ R~ x ~ ~me) ....................... . . . .... 6 Effe~ive G ~ncome =EGt $ 12.1~.~ $ 12,5~.24 $ 12,8~.40 $ 13,~5.59 $ 13,~.~ $ 13,~3.~ $ 13,~.31 $ 14,142.~ $ 14,~5+47 $ 14,713.~ ................................ O~mting Ex~nses .................. ..... ~::~;:'~2'.~?;~;:.~;';. ~;':.-~:~ %  ...... ~ ........ .....: ...... . ...__~ ....... -: 7 Insumn~ ......... :~:~'~:.~.?-~;~.~:~;~:~.::~:: $ e~a.~ $ ~.~ $ ~5.~ $ 675.31 $ ~5.~ $ 716.43 $ 737.92 $ ~..~., $ 782.~ _. ..................................... ~;~:.:'~'~; :;':~.; ~;.~..~_~;:...~:;;.~.-.~;~ 8 :~aintenan~ & Stm~ural Repairs ..... ~-.:~;~.':~:;~::.~~.~$ ~3.~ $ 827.~ $ 852.33 $ 8~.~ $ ~.23 $ 931.~ $ 959.~ $ ~a.~ $ 1,017.72 ....................... 10 Pro~ Taxes .~?~::'~'?~?:?~.'.;:.~.':~.~; ~ - ~ s - $ $ - ~ - $ - $ . 11 ;Misc. Opemting..~penses ~:~.~.~;~.: $ 1~5.~ $ 1,591.35 $ 1,~9.09 $ 1~6~.26 $ 1,7~.91 $ 1,791.08 $ 1,~.81 $ 1.9~.16 $ 1,957.16 .......... ~ ;~:._~.~L.:: ~..?.?.~+%~...[~-~-.:::~;. ...... _:.._: .......... .-::: ..._:: .. 12 Resewes ;;~;~';~'?~~:~: $ 1~.~ $ 1,273.~ $ 1,311.27 $ 1,3~,61 $ 1,391.13 $ 1,432.~ $ 1~475.85 $ 1,520.12 $ _. ........................................................... 15 Debt Se~.~ F.~. Mo,,ag~ :~;~'-~mm ~~ j~m m:m ~m;:m~m~m~ ~ ~m~:' m:m ~m: ' J ': ;''mmmml'm~mm~mm'mmmm'~:mm~m~m'm~m~m ~'~m'l~mm'lmm~m'~~;~:~~~:~:~~~ ~ ~~ ~ ~~mm~ :~ ~:m ~~~::~~~~~~~ _::~:~. L-~..:~,_:.~:.~::_,:; ..... : ,::.... ............ ,:~.,...:.. ~j~:~F:~..,.:~.~ :~_...;:~::-.~:; .jF..~ ~::~.:.,:::::.: .:::j -~F.'-.-~.~;~ -. _~.~.~:.. :~L:~ :;~>.,.~ .:..::~::..~:;~,.~::~::,~_....~fi~:~ ~.~c~_; .._.. -~J:~;'~ x~..,~-~ .~;;~:~L~;J~{F'.~F~-~FJ~?~:~'":':;~:~ 16 Debt Se~i~ Sub0rdi, nat.~..,Mo~gage(s~ 17 Totai DebtSe~m -D~ $ 7,597_m $ 7,597.:.~ .~ .... J.,~97.~ $ .... 7,597.~S 7,507.~ , 7,597.00 $ 7,m7,~ $ 7,~7.00 $ 7,597.m $ 7,597.~ ........ 18 Cash Flow =CF ._~ ..... (517.00) $ {271.16) $ (176.97)[$ (82.461 $ 12.32 $ 107.33 $ 202.~ $ ~7.~ $ 393.28 $ ~.73 ................ 7F.._: :..-...:~ ,. 18~) Equ~ Investment In Proje~ .... :~::~;:::"...--?-:.:".'~ ".' s - s s - s - . L_~ ~s - s - s ,~. - 19 Cash -on- ~sh ROI c2 ~D~v/~ ~w~ .o~v/o~ .~ ,D~v~ ~tv~ : ~o~w~ .o~wo~ ~/o~ ~w~ ....................... .......... I I ........................ ~.. ..... ......... I '~ I ..... YRll ~ YR12 YR13 YR14 ' YR15 YR16 YR17 YR18 YR19 .... _Y_..R20_ _.Line Descrim~tion ............... · , ............. - ,. RevenUes 15,798.17 $ 14 1 16,435.41 $ .............. $ _is _ $ _ j~ . $ - $ $ - is $ - 2 'Other Income ...... . $ _ .._. $ $ _, l s .... . i,,$. . $ ... $ .... - '$ $ .... - 3 Tenant Contributions . 15,798_t7 $ 16,114.13 $ .16;436.41$ 16,785.1_4, $ 17,1..t~_.44 $. 17,442.45 $. 17,79..1....30 $ 18,147~_!3___$~18,510..07. $ 18,880.27 4 Gross Revenues I , 78g.gl$ 805.71 $ 821.82 i $ 838.26 , $ 855.02$ 872.12 $ 889.57 i $ 907.36 $ 925,50 $ 944.01 5.. Vacancy Lo.ss ..... ] (5~ Vac. Rate x Gross · ,_ · ' ~ ' Income 15,008.26 $ 15,308.42i5 .... _15,614.59 $ 15,926.88 _$ 16,245,42 $ 16,57D.33 $ ._.16,SO1.74 $ 17,23.g:7_7_ $ 17,584.57 $ ~7,93~.28 6 Effective Gro .......... __ . .... Oi3e?tinq Exl)enses 806.35$ 830.54 I$ 855_46$ 881.12[$ ____907:..5~. $ . g.34..78 $ .... ~962.82 $ 991,7.1. $__L1,021...46 $ 1,0~...2.10 _..7 Insurance ..... 1,048.25!5 . ..1,079.7.0...! 5 1,11209 $ 1,145.46 5. 1,179:.82.. ....$. 1,215.21 $ 1,..2.51.67 $._ 1,289.22 $ .1,3.27.90 i$.. 1,387.73 8 . .Maintenance.&.S. tructural Repairs ........... : 1,604.71 $ 1,652..85 $ 1,702.43: $ 1,753.51 9 Management Fees 1,343~92 5 1,384.23 $ 1,425.76 $ 1,468.53 $ 1,512.59 $ 1,557.97 t' '$ ....... ~ ................ _ $ . $ . $ _ $ _ $ . .,. $ . $ . $ . $ - 10 Prope_dy~Taxes ............ 2,015.87 $ 2,0_76.35 $ 2,138.64 $ 2,2..0.2.80 $ 2,268..8~_!$ 2,335.95 $ 2,407.D6 $ .... 2,479.27 $ 2,553.85 $ __~,_6__3o.Z,~. 11 iMisc. Opemting._Expenses 1,612.70 $ 1,661.08 $ ... 1,710.91 .... $ 1,762.24 $ 1,815.1..1 $ 17_889.56 $ 1,925.§5 $ 1,9S3,:42, $ .2,~.2.~2 $ ;~,1o4.2~ .. 12 Reserves ... 6827.10 $ 7,031.91 I$ 7,242.87:$ 7,460_15 $ 7.6,83.96 $ 7,9.14,47 $,,, 8,!$1.9,1. $ _8,,3.,9~.47 i $ 8,64,8,;,_36 $_ . 8,907.81 13 _,To.t.,a.l Operating Expenses a,181.15 $ 8,276.52!$ 8,371,73 5 8,468.73 s s.s~1.,~7 $ 8,sss,s~ ~ ,, .7 .4. ~.83 $ 8.843.3~ ls ~'_ 8,~3e.21 $ . .~,o~,$..~_.~ 14 Net OPer..a_,..ting.lncome I 7,597.00 $ 7,597,00I$ 7,597.D0 $ 7,597.0Q15 7,597_00 $ 7,597.D0 $ 7,597.00 $ 7,597,00 $ 7,597.00 $ 7,597.00 ......... 17 Total Debt Servi~ .... ' i ...... r ..................... ' .......... * .......... 584.16 I $ 679.52 t $ 774.73 $ ...869.73 ;5 964,47 $ t,058.86 $ I 152.83 $ 1,246.31 $ 1,339.21 $ 1,431.45 18 Cash Flow !: ___s $ $ - i$,,. - $ - s.,. $ - $ . . ,,.~. 18(b) Equity Investment In Project .... #DiVI~ #DIV/0) ~:l,VY0! #OIV/0!J #DiV/0! #DIV/0! #DIV!0! #DIV/D! #DIV/0! #DiVt0! 19 Cash.,_ .on. Cash ROi "' "'"I ' f ! C_~h Flow divid~_d bv E(3uitv i ................... ~ ..... - ............ I ' ..... J_,_ , .. t .... : , , i .... . ........ j, . ...... Line ............. YR1 i YR2 ~ ,, YR3 ~ YR4 ............ ¥R5 YR6 ............ YR? YR8 ,YR9 YR'i0 ,, Determinin~ Taxes } t 20 Cash Flow CF !$ {517 00)~ (271.16)i$ ('176.97) $ (82,46)$ 12.32 $ 107_33 $ 2D2.53 $ 297,86$ 393.28~$ 488.73 _21 Depredatio,n_,' Expenses._ . DEPR :i!-$:!'i':::':i.!:;:;i;i'!;.!'?.i.i'ii~ il; :'.--~-$ ........ ',- $ - $ * $ , ' $._ - $ * $ * $ ...... 7.._~ $ ....... _-_... __ 22 Amortizati.,o_n of Fees -AMORTZ ":~iiii~;':!i::::'iii!';:'!!i.· ;! ;":'.:.:~.:$ - $ - I$ * $ ' $ ' I$ ' I$ ' $ - ]$ ....... ...---_;.:..:,::.:.-...; ...... --- -.. - ... .. .................. ..-.~ ........ , ........ - ......... - .......... , .............................................................................. ~ ............................ ~ ............ 1 .......... 24 Reserves, .. ~ +RESERVES ....... 928. $ I 023.03 , . S-"l ..... _2_5.Eami~es =EBTx ~:'::.;;'-;;.;:.-:: ......... ' ............. '. - ........................ i' ': .... ':~;~'?;:.:~.'~: -.;.-_:-i:-':. '. :2..:... 26 x Tax Rate (35% pr 0%) .. x~TE ;?~:_~_-;.?..-'."...?.'..::?.;o~: o% o% 0%= o~ o%! ..... 0% ......... 0%.............. o.._%_!.. 27 Tax Incurred (Saved) =TAX or (Savings.).....~ $ - $ * $ - $ - $ - $ $ ' $ ~ $ Cash Flow After Tax I ....................... 28 Cash Flow CF $ (517.00) $ (271,16) $ (176.97) $ (B2.48)$ 1,2,.3._2 $ 107.._33, $ 202,53 $ 297.86 $ 393.28'$ 488,73 29 Tax Incurred (Tax Saved) - TAX [+SAV)$ $ - $ - $ * $ ., ' $ ' , $ [ $ - .- .-$. ........... -'-~-$..- - ..... 30 Cash Flow After Tax =CFATx ~$ (517.00) $ (271,16) $ (,17.6..97) $ (82.46)$ 12.32 .$. ....... 107.3315 202.53 $ 297,86 $ 393.2I] i$ 488.73 Line .. Total Benefit Analysis ................. I ..................... _.,__ 31 Cash Flow AflerTax CFATx $ ~517.00) $ (271,16) $ (176.97) $ (82.46)$ 12,32 $ 107.33 $ 202.53 $ 29786 $ 3cJ3.2Ri$ 488.73 ........................... ~.~i-~ :, i:?::'.ii i:.:!!!"::, ' ................. 32 Rehabi'!itation Tax Credit +RTC ..... ~i~ :!!':"!"~'ii:i~ $ ' $ ' - $ ' $ ....... - $ - $ ..... ° $ - $ $ - ~.~_:~..~?~-..-.:~.: ::~...-.::. .... .: .. . 33 Low Income Housing Tax Credit +u~c i'.~!:i~?:i!i?i..i;~-'~".-i.'.':':'.i $ . $ - $ - s - ,$ - $ - ~ $ - ~ [$ ........................................ ! -' f .. 34 Net Sale Proceeds +NSP $ . $ - $ - $ - $ - ~ $ - $ $ - $ - 1 $ - ........... , .... .. 35 . Tolal Benefits After Tax (.N..CFAT) . =NCFA_Tx $ (~7.00) $ (~_.7~.~S) $ (~7.S.~7) $ (S~46:). $ ~Z32 ~! $ ..... ~07.33 $ 202.~3 ~ ~7.eS $ .3S3....2. e.....S 4~S.73 ... 36 Return on,Investment .... ROI ........ ~DIV~! #DIVI0! #DIV/0! #DiV/0! #DIV~0! ............................. #.D.~y~] ...... #_m._.WO~ ........... .~OW,~l ....... #_o!_v__~L ......... #mv,~o~. / ...... -- ............ ] j ............ ,. . I ,. 1 _. ~ .. ] ................... YR11 YR12 YRt3 YR14 I YR15 ' . ' - YR16 YR17 YR18 YR19 .... YR20 Line Description ,~ Deterrnining_ Tax e. s $ 584.16 $ 679.52 $ 774.73 $ 869_73!$ 964~47 $ 1,D58.86 $ 1,152.83 $ 1,246.31 $ 1,339.21 $ 1,43t45 20 "Cash Flow $ - I$ - $ $ 's - is - $ $ .-.._ ~ $ - $ - 21 Depreciation Expenses 22 :Amortization of Fees s - i$ - ~ - ~ - .,$ - is - $ - ~ - i~ - ~ - _ ........ ] I $ 1~200.0015 1,200.00 $ 1,2OO. 00 $ 1,2oo.oo s ~,2oo+oo $ ~,2oo.oo $ ~,2oo.0o $ ~,2oo.oo1$ ~.2oo.oo $ ~,~oo. oo 24 ~Reserves ............. I $ ~,Te~.~, $ ~,~79.s2 $ ~,974.7~ $ 2,~_7~ $ 2,~4.47 $ 2,25~..~._ .... s_ ........ 2,3s2...~_. .... _s___2,4_._,m__.__3_~__~_$ 2,s3~.2~ s 2,s3~.4s .. 25 !.Earnings (Loss) Before Taxes ~-' 0% ' ...... ..... o~' o~ o% o% o% o% 0% o~ o% 26 ix Tax Rate (35% or 0%).. , ,= ............. ................... ............. -- $ _ . $ - $ - $ - $ - ~ - '~$ - $ - $ - $ - 27 Incurred (Saved) .......... I ! "' ~ ! I Cash Flow After Tax .......... I ........... ' ........ $ 584.16 $ 679.52 $ 774.73 $ 869.73 $ 964.47i$ 1,058.86I.$ 1,152,83 $ 1,246.31!$ 1,339.21 $ 1,431.45 28 Cash FIow [ i ~, ..... [ -- $ - $ .... $ - $ - ~ ...... : ..... i...$. $ - ~, $ $ - 29 Tax Incurred (Tax Saved) $ 584.16 $ 679:.5_2 $ ...... ..7..7._4-73 $ 869.73 $ 964.47~S , ,,'1,058-86 $ 1,152,83 $ ~,246.3115 1,339.21 $ ~,43~.45 30 .C~ashFlowAfferTax ............. i I ............................ : ..................... i" I ............. .... i ................................... ! ....,t . ~,~ $ 584.16 $ 679.52 $ 774.73 [$ 869.73 $ 964.47 $ 1,058.86 $ 1,152.83 $ 1,246,31' $ 1,339.21~$ 1,431.45 : 31 _CashFIowAflerTax --- ~,~ $ . s $ . s s........... - .......... $ ....... $ - $ i $ . { $ - 32 Rehabilitation Tax Credit ....... , s - s s - 's $ - $ ~ * $ - $ __. _-. .... J s s * 33 Low Income HousingTax Credit .... ~ ...................., ~ ....................................... ............................................................. s - $ - i $ * i.$ $ s s - $ [ $ i..~ii~.!!~;i;.:~i!~'::~i~.~!.'!.:.?:~; 34 Net Sale Proceeds --~- ............ ! ~ $ 584_16 $ B79.52 I $ 774.73 ! $ 869.73 S 964.47 $ 1,058.86 $ 1,152.83 $ 1,246.31 $ '~,339.21 $ 1,431.45 35 Total Benefits After Tax (NCFAT) ........I ~ ........ I #D~V/0; ..... ~Ofv/o; . ~D~V~0; i #DtV~O~ #nw/0; , ,~,,D~V/0; #DaVZ0~ #D;V/0; #O~V/0.~ I #D;V~0; ........ 36 Return on Investment ._ .,[ I ................ [. . ..... HAWKEYE AREA COMMUNITY ACTION PROGRAM INC ''~:'~:'~ .... a help.up, not a hand out January 19, 2004 Steve Nasby City of Iowa City Planning and Development 410 East Washington Iowa City, Ia 52240 Sieve, The match for HACAP's Home Funding Request will be provided bY resources within HACAP. Sin erel? . , Don W. Mani¢cia Executive Director .. 327 1515 Hawkeye Drive ~ PO Box 490 ~ Hiawatha,. Iowa 52233 '. ph 319-393-7811 ~ fx 319-393-6263 ~ email hacap@hacap.Org ~ ww.w hacap.org AN EQUAL-OPPORTUNITY AGENCY m A MEM.BER OF THE UNITED WAY 328 1 .City of Iowa City 2.FY05 Funding Request for Non Housi JAN 2 3 2004 · i'- 1. Name of Project: Early Learners' Enrichment and Child Care 2.a.. Total Amount of CDBG Funds Requested: $357,300. b. Loan: $~73,700. at 3% interest and conditional occupancy loan of $~83,600. in exchange for my loss of income for providing child care and early education for 10 Title XX children over a period of 10 years and for creating new jobs.). 3. Name and address of applicant/organization: Valerie Micheile Russell - 735 Westgate Street, iowa City, Iowa 52246 if a new applicant, have you met with City staff? ~yes, Steve Long and Tracy Hightshoe 4. Contact Person: Valede Russell Phone: (319) 339-0800 Fax Number: E mail Address' 5. Location of proposed project: west side of Iowa City (I will be able to give the exact address by mid- April 2004. The building is not officially for sale, yet. However, it will be soon. 6. Check CITY STEPS Objective (check only one)' Homeless Needs X Public Facility Needs Public Service Needs Economic Development Needs 7. Brief summary of the proposed project (p/ease limit response to a paragraph). I am a state certified teacher and I need to expand my present child care services and early childhood education program to provide affordable, accessable, high-quality child care for more families who have /ow to moderate incomes. Specifically, I need to expand my services to include before and/or after school care for elementary children and 10 child care openings for children who qualify for the Title XX program, in order to expand, I need to buy a larger building and a 14 passenger van to provide transportation for 14 children from Weber School to the new child care facility location. After-school children from Hom School will be able to walk to the facility, also. The van could also potentially be used to transport Iow-income pre-school age children to the new facility and back to Pheasant Ridge Apartments and/or Hawkeye Drive and Hawkeye Court, since many parents with Iow incomes live there and lack transportation. New jobs would also be created. Priority would be given to families who have Iow to moderate income, using the CITY STEPS guidelines. Section 1 - Need/Priority 8.Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one most al~l~llcablel~riori~ n_e_ed and priority need level,, as shown on pages 91-92 and 98-99 in---C-iTY STEPS" Public Facility Need: Chi!_d_Care Centers _____High Priority Need .................... Priority Ne-ed-Level. (High,MediUm or Low) The people involved in the CITY STEPS plan, Michelle Hankes, the Director of the 4-C's (Community Coordinated Child Care), the directors of the Horn and Weber After-School Programs and Nancy Ch0wn, 329 one of the Site Supervisors of the HACAP Head Start Program all agree that child care is an important unme.__..._[t "high" need among many families, especially for families with Iow income and even among families with moderate income. On page 100 of the CITY STEPS plan, it states, "According to 4Cs statistics, documented child care needs in the Johnson County area have increased dramatically. The unmet needs are strongly focused on ... before/after school care..." (as well as other types of child care) On page 116 of the CITY STEPS plan book, it states, "The lack of funding for decent, affordable childcare is a major problem that prevents many Iow-income people from making efforts at becoming self- Sufficient. It continues, "The key to solving this problem is financial resources. Public investment in childcare is cost-effective when compared to the greater costs of job absenteeism, unemployment, and welfare dependence. The City of Iowa City, State Department of Human Services, and local agencies are not in a position to provide the needed funds." On page 101, it states: ."Strategy: Provision of Neighborhood Facilities Short-Term Objective: Expand neighborhood child care facilities. Long-Term Objective: Explore the need; plan and construct neighborhood facilities." As an experienced licensed Teacher, (for 11 years) with 25 graduate hours earned toward a Master's degree in Early Childhood Education, I am well-qualified to plan and manage a larger child care center than the one I currently own and manage. With a CDBG grant and/or conditional occupancy loan, I could afford to buy a larger building and expand my services to include more children from families with iow to moderate incomes. Even now, 13 children enrolled in mY child care program are from families with Iow to moderate incomes. (Parents of enrolled children filled in income surveys for me, in January 2004.) In the future, I would like to expand and reserve 10 openings exclusively for families with Iow to moderate incomes who qualify for the Title XX program (funded through The Department of Human Services) Also, with more space, I could add a before and/or after-school program for children from Horn and Weber Elementary Schools. My program is a very high quality one which meets the social, emotional, physical and cognitive needs of young children. ! am enclosing four letters of recommendation, including one from my former principal. Additionally, I am enClosing our mission statement. Unfortunately, the Title XX program does not pay child care providers as much as they can request from private paying parents. In fact, most child care programs lose some money when they accept a child with Title XX funding. In my case, I will lose about $152. per child, per month, in the year 2004. When multiplied times 10 children, that is a loss of $1,530.per month. Also, there is the cost of my additional time to fill in all the paperwork associated with each child on the Title XX program. Therefore, in exchange for my additional time, energy and donation of lost income, for this valuable and highly needed service, I need to ask for financial assistance from the CITY STEPS program in the form of a grant and/or conditional occupancy loan. Thank you very much for your consideration. 9. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. Currently (and for the past several years), Weber and Horn Elementary Schools have long waiting lists for their after-school programs. I am enclosing letters documenting this fact from both schools' program directors. Also, according to Nancy Chown, Site Supervisor of the HACAP (Head Start Program) at 2007 'Waterfront Dr., there is a "high need in the community for eady childhood education programs focusing on the 0-3 age range.' Ms. Chown said they have a waiting list. (See enclosed letter) Also, I have a waiting list of toddlers for my program. By expanding my child care services, I will be able to meet the child care needs of at least 36 more families. Most importantly, my services would provide affordable and continuing care and early education for each child, ages two through six years old and for after-school child care. Parents may also have the convenience of picking up all of their children from the same location, (at the new facility) each evening, when they return from their jobs.· These benefits:affordable, accessible and high quality child care services fill a gap in the City's continuum of care as outlined in CITY STEPS, page 101, where it states, "Many residents (from Pheasant Ridge, within walking distance from the proposed new child care facility) reported that a lack of affordable chiidcare prohibited them from pursuing an education or obtaining employment. ". 330 "') ~ One of the people, on'the: committ, ee who, 'will be selling:-.-the.'building' 'that '1 .am, interested in bu~'n'.~-, g.(." for a. 'bi.gg'er chi!d: care center). 'told:'-me 'that the committee has changed.thOk'minds 'about domg"some of the-needed ' .repairs-, The.y .are going to.. sell the bui'ldl.ng "as. is." However, 'the bui'.l.ding is 25 years old and needs: the'~llowing:'repairs: The. estimates-'to 'ropair thes~ items were given to me, by Jeff Miller, an Iowa City contractor' · new"roof' $ .... 6,'000:. new furnace' '4;000': floor leveled'$I5;000._ gutters '3,' .000. total__.' $28.000'i If I do not receive-'additionat:--financial:.-.-aid:.-for-.these expenses;. I. d:o "not' · -th'i'n'k'.'t-should go forward' with'thks.'project. Another option to-expand my present business would-'be'for"me:."to move"o'ut, of-.--my house,.-apply'for"a spochal exertion for a ¢l~d care. center, at'my prosent Iocati~, ?35 Westgate Street and ask for financial aid with the remodeling costs here. Bob Mickaio, from.'t~"~.-anning Dopa~men't, said, "It's 'a reasonable -I'ocation but other staff peopte will"have to 'review 'it and the board:, of.' adjustments will .have to..-a~rom_'it', in the'end."' M.r. Mickalo ':notod.'.t?,a,t"my 'present location nas goos access_'to Benton. and.-'M el rose and"there s 'l.ots of space" around the apartments across the street from my present location. Ihere._is. enough indoor'space in my present location to accomodate between 54 to 58 children depending on'the.'amount of furniture i.nvolYed. I would still need financial aid for the follow, ing.-costs' · 'Rems'doling-"to meet Iice'n'sin~g-.'requirements:' Take out double garage door: Install new wall with window ; $1,500. Take out closet and:. re, route electricity to the wall by front door 250. Install new lineoleum in entry 400. Take out wall between two bedrooms 2,500. Install a sink and vanity in a bedroo'm 750'. (for washing hands by diaper changing table) 5,400. Total 331 1.Section 2- Leveraging Resources 10. Is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (circle applicable fine). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) $173,700. 30 Economic Development- Non-profit (1% amortized loan) _$._. Public Facilities Project- Non-profit (conditional occupancy loan) $183,600._ 10 Public Service Project (grant) _. 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an' audit for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. If other funds also implement the' project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible PLEASE NOTE: The I-lousing and Community Development Commission may request a copy of your overall agency budget. Budget Breakdown 4.Expense Category Type Status (e.g. salaries, acquisition, rehab) List Source of ................. dl if possible, please prioritize the In. budget ,CDBG Funds._0ther Funds Other Funds Kin I.Cas.! , Antic. Comm. Please place an "X" in box that applies: Rem°delingrequirementst° moot liCensing 1.PG, chr.~~~ ~ .... :: I -.... ._ . requirements 25,000. ... '14 passenger van. -- ....1~- ' $ , · . $ $ Amount of private\agency\other funds $.~_.___ $39, 700 ....... (a) Amount of CDBG funds $ . . 357,300. (b) Total Project Funding $ 397,000. (c) (a +b) Number of persons assisted 65 .. (d) (see question 18) Total cost per person $6,108 ............ (e) (c + d) 332 Total CDBG Cost Per Person $ 5497 .................. {f) (b. d) 12. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor child care providers 10 hours x $10 per hour = $100.X4.2 ;weeks=$420.X52 ..... weeks =$21,840. Skilled labor ( ) hours ....... _~___$_ .... per hour = $ Skilled labor ( .......... ) hours x $ per hour = $ ..................... Skilled labor .( ) hours x $ .......... per hour--'"'---'-- ........ Skilled labor ( ....... _ ......... ) ..... ..hours ~ $ pe_r., h..0_ur = $ Total 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). Valerie Russell $39,700.- committed private funds 14. Does the proposed project pay property taxes? Yes x No~ If yes, what is the estimated value of taxes generated from this Project? $5,000.. ..... If property taxes are not paid, does the proposed project pay a Payment in Lieu of Taxes? Yes~ No~ If"yes", what is the percent of full taxes paid? ~% and amount paid $ ...... 1.Section 3 - Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes x No Please explain. The building will be bought and remodeled within the required time period. Also, it will be remodeled in such a way that it could only be used as a child care facility in the future, thus ensuring that it will be dedicated to that use. I have applied for loans at three lending institutions and documentation to that fact can be shown to the committee. 16, Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description of Activity: July 1, 2004 Beginning of City Fiscal Year and Project Start Date Estimated Time Table: July 15, 2005 Acquisition of building July 19, 2004 Begin Inside remodeling 333 July 20, 2004 Land surveyed July 21, 2004 Fence installed for playground in back August 22, 2004 Children start attending new child care facility. 2.Section 4- Impact\Benefit to the Community 17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for Iow-moderate income persons, Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. Please review my answers to questions 8. and 9. Thank you. 18. List goal(s) of this project. In addition, please indicate the population to_be se..ryed by the proposed project according to the income categories shown in the Applicant Guide. (Please Note: If this application is funded, the information in. this,, ,table will be used as income targeting for the CDBG Agreement), Number between 0 - 30% median income ......... 1_0_ .......... persons (a_) Number between 31 - 50% median income 20 persons (b) Number between 51 - 80% median income persons (c) ....' .............. Number between 80 - 100% median income persons (d) Num_ber ov_e.._.r. 100% median income 35 ,, p_e.,rsons... (e) ....... .................... Totaf ' 65 (estimated)r ..... personS (._f) ......... .... Percent LMI 46 (a +_.b+ c) + f) 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employment). 10 Title XX child care openings for children from Iow-income families At least 14 after-school child care openings for Weber Elementary students More openings for moderate income children for early education and child care New jobs created for Iow to moderate income parents 20.Please discuss how these outcome data will be met by the proposed project. These child care openings will remain available only to children from Iow to moderate income families. Priodty will be given to job applicants with Iow incomes. 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. 3.Section 5 - Capacity\History of the Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three City fisCal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Amount Expended Fiscal Year Funds Recv'd Budgeted Amount ........... (as of 12/31/03) FY02 (July 2001 - June 2002) ............... FY0..3___(.J....u..ly. 2002 - June 2003) FY04 (July. 2003- June 2004) 334 23. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes x No . If "No" or the matter is currently in litigation please give the name of the case and explain the basi~he case. 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. Please see Valerie Russell's resume and letters of recommendation. ! have been a state certified Teacher for 11 years and have earned 25 graduate credits in Early Childhood Education. One especially relevant class ! attended was "Development and Administration of Child Care Centers." Also, I have owned and managed my present business for three years and earned a higher profit each of those respective years. You may review my tax returns, if desired. Also, you may see my receipts for the remodeling project that t supervised in my present location, in the year 2000. 5. Due January 23, 2004 by 12:00 noon- No Exceptions Planning and Community Development 410 East Washington Street.- (319) 356-5230 stephen-long@iowa-city, org steven-nasb y@iowa-city, org tracy-hightshoe@iowa-city, org 335 t,'" / ~'"; ~., fl-' b,, , ! ';¢¢ ' FTM i, z' ., i Weber ~"" .~." .... 1~ -"~" ...... -' ...... _,il ...... , ...... ,, ...-.. ·. ,,,,:-..'.. :;:.: ~.,.".;,,~ .,,., r" i ! " , I',II ii,i ll, liii~t:~l[~:2t:]:ll:[~~~i i Before & After ii,~ " ¢'~qG' ¢-'-~'-"~~ .... ~.,,.~r~-.~..~:~.. $¢hool Program 3850 Rohret Road Iowa City, IA 52246 (319) 356-6184 cell (319) 530-1494 January 20, 2004 To: Grant Selection Committee Please allow me to introduce myself, my name is Amy Faulkner, Before & After School Program Director at Weber Elementary in Iowa City. Our program serves over 75 children after school and currently has a waiting list of nearly 60 children. Our program is unable to expand in numbers due to the limited space we are provided in our facility. There are very few options, for parents if their child is unable to attend our program. i have worked in years past to advocate for additional space or additional programming in our community for before and after school care. t have witnessed first hand the struggle for proper care available for school-age children, while parents try to juggle work and a family. That is why ! was pleased to learn of Ms. Valerie Russell's decision to explore the expansion of her current program to allow for school-age programming. Her program will provide children a safe and meaningful experience after school and allow parents to feel comfortable in their child's daily schedule. I urge you to consider Ms. Valerie Russell for the grant to expand her program to include school-age care. The families in the area are in need of additional providers. Please feel free to contact me regarding any questions you may have. Thank you, _ Amy Faulkner, Director . #319-356-6184 336 I am the BASP Director at Horn Elementary in Iowa City. Our program currently holds 45 children with no room for expansion and a very slow turn over rate. The waiting list for the program is up to 48 families. Some have been on the list for 1- 1 1/2 years and still are waiting for a spot to open. The families are worried because there is no after school child care and are not aware of any other alternative, in Iowa Cit-y, especially the Horn district more childcare providers are desperately wanted. In my opinion it would be beneficial to provide as much start up support financially as needed in order to help these families provide care for their children. 337 HAWKEYE AREA COMMUNITY ACTION PROGRAM, INC ~ a help up, not a hand out , January 8, 2004 To Whom It May Concern' I believe throu .gh my experience, that there is a high need in the communiW for Early Childhood education programs focusing on the'0-3 age range. I am currently the Site Supervisor of the Waterfront Family Resource Center in iowa City. We have 3 Head Start classrooms as well as a Toddler program. Curremly we'have a large number of families waiting for Toddler care. We often, take phone calls from people looking for care for children age 0-3. Based on ~hese observations, I believe that it would be a great benefit to increase the availability of 0-3 care in this area. Nancy Chown Waterfront Family Resource Center 2007 Waterfront Dr. Iowa City, Ia (319)337-5765 338 1515 Hawkeye Drive · PO Box 4'90 ~ Hiawatha, Iowa 52233 ph 319-393-7811 ~ f.x 319-393-6263 ~ email hacap@hacap.org :~ www hacap.org . A.N EQUAL OPPORTUNITY AGENCY ~.~, A MEMBER OF THE UNITED WAY . , 4Cs Child Care Resource & Referral Chilli Care~ll~ ........................ ' ................... ~- ........................... ' .... -'"- ............ - ........ - ............ ~,e~OU__ __~ rGe ~~.~a~,/~,,, Child Care Resource & Referral * Child Care Provider Education * Toy Library & Resource Center * & Referral ~ Home Ties Child Care Center * Child and Adult Care Food Program * ~ I ~ I Parent Education * Child Advocacy www. lowa4Cs.com January 20, 2004 ,~s~..~ TO' CDBG Committee Judith Crossett Vice-President ~,~~ RE: Need For Child Care/CDBG Grant Treasurer ~'~'~"~"~ FROM' 4Cs Child Care Resource & Referral John Harfley Board Members Alice Atkln$on Kdstin Fink ~o.. ~,~ Dear Committee Members: Al Axeen ~"~"~ ' 3ohnson County continues to see a need a need in child care for all locations ~.,a,, and ages. One of the greatest identified needs is in school-aged child care Ex.~u,~,,~~~ L ~,~o~(before and after school.) With 87% of families employed or attending Associate Director & Educa~on school full time, more and more parents require this service. Coordinator Susan Grey Resource & Referral Coordinator The Weber and Horn school areas are no exception. Affordable, high-quality Just/ne Ret'z Food PregramCoordinator care is also at a premium for families living in the University Housing com- Treci Miller Food Program Assistant plexes (Weber School District). Title XX families are searching for child care ~.~.,.m~ in all areas of Iowa City Home Ties ~inator ' Courfney Gragtia Home TiesLeadTeachers Iowa City/Coralville can not only support another child care center, it abso- Seeacla Dabetic :.~,~:. T~,~,,~ lutely needs more child care options. As Johnson County's population con- In-Home Provider Mentor o~,, tinues to grow, family services must also grow. Toy Library Coordinator Vaneja Chandren ,~~ Sincerely, Michelle Hankes Executive Director i Administrative Offices Home Ties Child Care Center Toy Library & Resource Center 1500 Sycamore Street 405 Myrtle Avenue Sycamore Mall Iowa City, IA 52240 iowa City, IA 52246 Iowa City, IA 52240 1,111111~¢1~ Phone: (319) 338-7684 Phone: (319) 341-0050 Phone: (319) 341-0075 Of Johnson County Fax: (319) 338-9139 F,~' i.~.q~ .338-9139 fax: (319) 338-9139 339 VALERiE MICHELLE RUSSELL 735 Westgate Street Iowa City, Iowa 52246 (319) 339-0800 OBJECTIVE: EARLY CHILDHOOD EDUCATOR EDUCATION: B.A. from The University of Iowa; Iowa City, Iowa; 1992 Earned 2 5 graduate credits: Reading/Early. Childhood MAJOR: ELEMENTARY EDUCATION: Grades: P re- K - 8 Specializations: Early Childhood Education English/Language Arts Speech Communication/Theatre EXPERIENCE: EARLY CHILDHOOD EDUCATION TEACHER: Douglass Early Childhood Center, Kansas City, Missouri. Successfully guided students using the "Project Approach"..and "Centers." Motivated students to developalovefor learning and an appreciation for books. Empowered children to find answers to their own questions and become responsible problem-solvers. Dramatically read to students and guided meanil~gful, story-related activities including field trips, "writing," simple "cooking" andartprojects. Evaluated children's progress , in reaching educational goals. S.er. yedas"Teacherin Charge" for two years. Prepared school newsletter for four years. August1994-JuneS,2000 FI RST GRADE TEACHER: Crispus Attucks Annex Elementary School, Kansas City, Missouri. Proviclecl a print-rich environment arr~ hands-on math and science activities. Incorporated active participation, cooperative groups, problem-solving and social skills. Met individual needs. Edited school newspaper.. 1993-1994. KINDERGARTEN TEACHER: Crispus Attucks Annex Elementary .. School,.. Kansas City, Missouri, Successfully used developmentally- appropriate practices. Implemented whole language philosophy.. 1992-1993. STUDENT-TEACHER: Calvin Coolidge Elementary School, Cedar Rapids, Iowa. Kindergarten, earned an "A + ;" Second grade, earned an "A ." Hosted a special "Parents' Night." Spring 1992. . , 340 .2640.B,II~e,~' Fsi,,,-, Ci~, ~li,,o,,ri 64108 Phi 816~418-6'1 ?fi F~,¢ 816~418-6't80 May 8, 2000 This is a letter °fRecommendati°n for Valerie Russell. ~,. n~ ~ass Bari Childhood Center under, my Ms.. Russell has worked '.m supervision for the s~x y.e. ars ~d I feel.that I am well acquainted w~th her skills, abilities, Pana~ ambmons tu the child care riel& Ms. Russell has proven herself to be not only capable and dependable, but m,, ~., ,onsistent and positive in _all orb.er also very talented at her work. o,,~ .- - interactions with the children, and works hard to give individual atenuon all children in her care. During the time Ms. Russell has been employed at The Douglass Early. Childhood Cent,r, she has been given increasingly.8~,ater responsi.bili.tics and has met .each new. challenge with encr~, creauwty and determination. Ms. Russell ~s comnuued to her teaching career. The teaching promss~on needs'her enthusiasm and creativity. Should You think it necessary or d~sirable, I would be happy to discuss Ms. Russell's qualifications with you perso~y. I can be reached at Bianca Love, Princ!pal 341 This letter of recommendation is to support Ms. Valerie Russell of Early Learner's Enrichment to further her exceptional work with children. Ms. Valerie Russell has worked collaboratively to care for and teach our daughter from the fall of 2000 to the present. She enthusiastically encourages family involvement and readily shares her philosophy and passion for children and learning. Ms. Russell has the unique ability to assess the strengths and needs of each individual and sets reasonable goals. She consistently perseveres to meet the needs of all children. Ms. Russell strives to meet each child's developmental needs academically, socially and emotionally.. She helps foster a love of learning by providing ample opportunities to read, write, listen and speak. Some examples include reading and writing in many forms using pictures, labels, lists, menus and notes and checking out books from' the classroom library to encourage daily reading with families. Children are immersed in a language rich environment including songs, story time, phonemic awareness activities, word recognition, innovative stories and counting. These activities have proven to greatly impact children. Her program's routines and structure greatly help children with transitions and develop social skills including self confidence, manners and working cooperatively. Ms. Valerie Russell provides a safe, loving environment rich with developmentally appropriate activities and routines that foster the love of learning 'at an early age and provide skills necessary for the transition to kindergarten. Lisa Guthart -Team 2 teacher (6-8 year olds) Irving B. Weber Elementary 3850 Rohret Road. ... Iowa City, iA 52246 342 City of Iowa City FY05 Funding Request for Non-Housing Projects 1. Name of Project: automatic door opener 2. a. TotalAmount of CDBG Funds Requested: $1000 b. Loan: $ 3. Name and address of applbant~orgarization: Public/~cess Telexision 4. Contact Person: Ren~ Paine Phone Numb~ (319) 338-7035 Fax Numbec. (319) 338-8456 t ii Ema,l ^ddress: patv~a,lon.net ........ 5. Loca~on of proposed project: 730 S. Dubuque SL ~ ~ . .~-~_ ,,, 6. Check CITY STEPS Objective (check only one): Homebss Needs ................... Publb Faciity Needs x Publb Servbe Needs ~ .......... .... Economic Devebpment Needs 7. Brief summary of the proposed project (p/ease limit response to a paragraph). PATVwill obtain funds to pair with the CDBG funding approved last year. We will use this money to pay for an automatic door opener to make the upper level of our building -which houses the Evert Conner Center for independent Living -more accessible Section 1 - NeedlPriodty & Des(~e how the proposed project addresses the priorilies, stmlegies and goals cited in the CiTY STEPS plan and the Maxfbld Housing Market Analysis. (Please specify_the one most a_ _ne//cab/e etfer/~_ need andptfodly r=_c:l level, es shown on pages 91.92 and 98.99 in CITYSTEPS). This project falls under the Special Needs/Non-Homeless section of the CITY STEPS. It will serve the Sub-Population of the physically disabled, who are given a high priority in the strategic plan. Aex~ _e._~ ihilitv Priod~ Need' Need Level 343 9. Tell us why this project is needed (include hformation from stucrms~sea~ or other supporthg doeurr~ntation) and how ~t film a ~p in the Ciys continuum of mm as outlined in CIT~ Demographic information provided by the Evert conner Center for Independent Living, Inc. Im~:l on the 1990 Census show~ that 6,760 indi~duals in Johnson Count~ have some form of physical disability; 3,821 have a mobility limitation and 2,939 have a ~lf-cam limitation. I/~h an automatic door opener, the E~rt Conner Cent®r will I~ more accessible, and better able to serve this population. 8~ct~n 2- Le~mging R~oumes 10. Is the project requesting a grant or a loan? If a loan is requested, please indicate the appli~le loan terms (c/tale appJcabte line). Please note that a II loan terms are subject to negotiation and/or modif~ion by the HC, DC or City staff. Type of Loan: Amme,~t: Year~- Economic Devebpment - For-prof'~ (3% amorti~ loan) .......... Eoonomie ......... ...... ._.. Pubic Fault, s Project - Non.profit (c~nd~Uonal oc~pan~3t loan) ........ _ . ............ ..~ .... Pub#: $®~io~ Project {grant) $1000 11. I.~ th~ amount ol CDSG fund~ mqu~"t~d for mfiou$ o~o~ ~ro@r~t~ to ~our p~~t. H~ g,n®ml mt~go~ tach ~ ~1~% offka~ ~p,n,~ and other adn'~n~rath~ ,×p~n~ for ~on~ction ~t~, mat~ml and a~ni~~tiv~ co~, ~t¢. for eon~~tion~hab proj~t~. Pl~~ incl~ th~ co~t oI an ~udit for a~ o~nir.~ion that ~xp~ct~ to m~~ ov, r $300,000 Imm ~l [~d~ml ~ourl~s AI~, gud~®t for ~h~ oth,r l,m~ i~d under Budget Con~i:l~ration, in th~ ~ tl~ ~und~ a~ in-~d or o~h, md ch~ek 1~ th~ [und~ am ~nti:ip~t~d or committed. PLEAIE NOTE: The Houdng lind Conanu~ Cc'~T~-~: Coeratleeion may~ aoq)y of y)ur overal agmt(~ kudgd. ....... Budget Breakdown ...... .............. .................. _ acqu~n, rehab) UstSource of If ixsssible, please CDBG , In- Cas . , ..................... . I ..... '" ....... ~ ............ ....................... ....................... labor $ $100 PATV X .......................... · . . _...... _ .... ,_. , . .......................................... _ .. .. _ . .. Illl I 344 Amount of plivate~agency~ther funds $100 ....... . .............. (a) Amount of CDBO funds $2000 ........... Total Project Funding $2100 ................................ (c) (a + b) Number of persons assisted 6800 ................ , .................... (d) (see question 18) Total cost per perscrl $.28 ............... (e) (c + d) Total CDBG Cost Per Persert $.30 ...................... , (f) (b + d) 12. I~ volunt~'~ ~m usod pl~s~ ~il~ ho~ ~ volunt~m am util~od ~ tl~ pro~ ~tiv~ and estimate the ammJnt of volunteer time and value dedicated to the identified tasks. i U~lled labor ..... hours , x $10 per hour Skilled labor ( .... ) ........ hours x $_. ......... Perlx~ =r $ L __ i Skilled labor ( ....... ) hours ! $ ~ ...................... !i x $ per hour = , , ~ .......... ---.~ .:: , . ............ : - . ...... . ..... -_--_.._-_,_-.,_:-_ .... -- ......... Skilled labor ( ...... ) hours x $ per hour = $ i .. . . "' - -- ..... .._ · ...... _ ,; ..._~,_._.;.__~ ...... · ............ Skilled labor ( _) ... hours ' x $ ....... per hour = ................ . , ................. ............ 'rolm i $ ....... 13. List ~ groups or organizations that were asked to corfrdbute tO or fund this project and the statu~ o~ tho~ funds (ineJud~ anticip~ dat~ o[ fundir~ ~rds or d~sions). 14. Does the proposed project pay property taxes? Yes No_X ,,, ~f pmpert~ ta~s am not pa~d, do~ the proposed proj~ pay a I:~~nt In L~u of T~es? Yes, No _._X__ If 'yes', what is the percent of full taxes paid? % and amount paid Section 3- Feasibility 15. If funds are awarded, wa the project/prog;am continue after the CDBG funds end? Yes_.__ No_)( Please explain. .............. .... - .............. .". ' i iiiiiillllll iii i i i ii 345 The door-opener installaton is a one-time project thatwill conlnue to ser~ the population afl~ it'is ~ pleiad. 16. Briefly outline the proposed timetable for the commitment and expenditure ~f the fun(tng being requested (include other project factors such as rezonhg, consauction schedule, or application(s) for olher fundhg). Pleaae Nole: Iffunded, ~is schedu~ will be u~ed forany project a~ment Date: I)esc~iplion of Activity .. July 1,2004 Begir~ing of Ciy Fiscal Year and Project Stat Date I/~en the full budget is .~e~md, th~ projectwill be ~ple~d w~in one quarl~r. 8 ¢tion 4- Iml t l n ffi to Oommunit ~?. 'I~ ~tmt~lti~ ~nd obj~i¥~ of th~ Cll~ $1fiP$ Plan i~ to ~, a ~ontinuum o[ cam · ~hin th~ c~mmunity tl~ indud~ ~ ~d ,~rvi~ for Iow.~3d~t, ir~m~ ~n~. Please describe how the proposed project ties into this concept and parlnem with existing ~orvi~ or fills a gap within th~ commune. ~rding to th~ 1000 c~n~u~, tho disabl~ commun~ in tl'~ Johnson County ama r~eh~ up~rd~ o~ 0700 indi~dual~, lhi~ population ~ub~i,t~ main~ on ~al ~.urity i~~ - appmximat~ $$80 I:~r month - and i~ s~rved by th~ E¥~rt Gonn~r Cont, r. lh~ £~rt Conner C~nt~r l~l~vi~ion, on ?~0 $. Dubuqu~ St. ~ automatic door ol~n~r ~ am r~u~stin~ ~ll allo~ thi~ lo~-incom~ I:~pu~ti~ to mom ~a~il~ ~ th~ .~r~c~ prodded blt th~ £~rt Conner C~t~r. 8¥ ha~ng easier a~ to th~,~ important ,~r~c~, the dibbled population ~11 b~ b~r abl~ to I:~ffi~~t~ in th~ commune. 18. 1.~ ~o~(~)of thi~ pm~t. In addition. propo~d proj~ ~ca::ordir~ to th® Nole: if this ~ica#on is funde~ ~ leferma~ In riss Mble will be used as income mrgqe,ffng ~ ~e ~ Agreement. Please see response to 17, 8bo~. .................... ............................ -- ...................... .............. Numl~r ~ 0 - 30% m~ian ineom~ ............ p~r~ns ............... . ......... . ............................................... ............... ~.~_- ........... ~uml~r I~t~~n al - 50% m~han ir~rr~ .. ...... ............. ............. . ......... - ........... .... ......... . ...... 0o% ......... i ...... ............... ........................... -_. ..................................... , ..................... ~uml:~r ~~n 80 - 100% re,dian inmrr~ ..... ~n~ {d} .................... ............. ............ ._ _. .............. . ......... --_, -.-.._-_ ...... _-. -- .......... .,,. ~uml~r o¥,r ~ 00% m~ian in~om~ ............. .............................................. .............. Illlllllllllll I Bill IIIII III ii i iii iiiiii i i Total .............persons (f) .................................. ............. ~ ............ .- _._._,-_,_ . ........... ........... Percent LMI (a + b + c) + f) . ................................. · _.L.- .,.__, .,~_... ........... . .............. .................... ,-_, ..... ,_~, 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employ). ............................... .. ................................................... .................... ~ ...... I ...... I_ I I I 346 Please see response to 17, above. 20. Please discuss how these outcome data .will be met by the proposed project. Please see response to 17, above. 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. Please see response to 17, above. Section 5 - Capacity~History Of The Applicant 22_ Please list amount of CDBG and/or HOME funds received within the last three City f'~cal years and the status of the project(s)undertaken. (City Fmcal year July I to June 30) Fiscal Year Funds Amount Expended Recv'd BudgelmJ Amount (as of 12/31/03) ................. .............................. ........................................ .......... FY02 (July 2001 - June 2002) ............. ............. ,--.,,. ,.,,,__-._--- - ...... FY03 (July 2002- June 2003) ..................FY04 (Jury 2OO3 - June 2O04) $1000- ' "'-""--'~:"0 ......... ' ....... """ -" ..... ........................ 23. Is the applicant (~mcludhg partner, co-appicants, etc.)currently in compliance wth all federal, · rate and Ioml [aw~, mbs and r~Jl~tions hclud~g any CDBG and/or HOME funded pm~ts? Yes _x_ No . If'No' Or ~e matter is curmn~/in liti;lation please give rte name of the case and ~q:~hain the basi~ of the cas~. 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the establistted timetable and budget. Public Access Television completed a major renovation in FY03, and is in good standing with contractors who are willing to assist us with the installation of this important accommodation. When we have the funds to complete the door installation, we'll begin the project immediately. 347 City of Iowa City FY05 Funding Request for Non-Housing Projects 1. Name of Project: MECCA parking lot ~ ....... ~ ' . ' . '.',. ........ .. ,,' '"'.'~ e,--.,-.3 ...... 2. a. To~I Amount of CDBG Funds Requested: $10,000 ~ ~- ~?....; ~ b. Loan:S0 [,,~J ' ~~ '~ , .... J 3. Name and address of applicanForganization: If a new applicant, have you met with Ci~ s~ MECCA 430 Southgate Avenue Iowa Ci~, IA 52240 - 4. Contact Person: Ron Berg, Vice President Phone Number: 319/351~357 Fax Number: 319/~1~085 Email Address' rberg~me~ia.~m 5. L~tion of proposed project: 430 Southgate Avenue, iowa Ci~, IA 52240 6. Check CI~ STEPS Obj~tive (check only one): Homeless Needs Public Facili~ Needs X Public Se~i~ Needs .... E~nomic Development Needs 7. Brief summa~ of the proposed project (please limit response to a paragraph). MECCA is requesting funds to replace the asphalt in our parking lot at 430 Southgate Avenue. While MECCA has pedormed regular maintenance on the parking lot since the construction of our office facili~ at this location, the asphalt has deteriorated to the point that removal and re-installation is the most ~st-effective solution to repairing the parking lot. The project would involve removing the asphalt parking lot, repairing the substrate where needed, reinstalling asphalt, and re-striping the parking lot lines. Section 1 - Need/Priority 8. Describe how the proposed .project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one most a~elicable ~riorfW___n~ and priority need level, as shown on pages 91-92 and 98-99 In CiTY STEPS). This funding request will directly benefit Iow-income citizens of Iowa City who access substance abuse treatment services,. Very simply, MECCA is increasingly being placed in a position of choosing between infrastructure needs or providing treatment services. Obviously, without attention to infrastructure, .provision of services will deteriorate or, at worst, cease. With level funding from Public entities for the past five years, slight increases in the Medicaid reimbursement rate in just the past. year, along with increasing expenses for everything from salary to food to health insurance, our ability to address ongoing ................. ............................. iiliii i ii FY05 Non-Housing Application 34;~ ppdcdbg/nonhousingapplication maintenance needs of our facilities has been difficult. This funding will allow MECCA to repair our parking lot that has suffered from minimal maintenance over the last five years. MECCA has aggressively pursued alternative funding sources to supplement our public funding for substance abuse treatment. Our policy of pursuing alternative funding sources has lead to diversification of services, "selling" our management knowledge, and consolidation of administrative functions. This funding request is another step in that direction, attempting to diversify our income to address our maintenance and repair needs. By using City funds to address maintenance needs, we make additional funds available to support treatment services. Substance Abuse Services Hi_jg.bh Priority Need Priority Need Level (High, Medium or Low) 9. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. This project is needed to provide support to MECCA's substance abuse treatment services. By funding this project, the City will allow MECCA to direct its resources to direct patient care, rather than facility maintenance/repair. The two quotes below are indicative of the extent of the drug and alcohol abuse issues confronting the State. The first excerpt is taken from the Drug Control Strategy written by a panel of state and private entities. The second excerpt is taken from Attorney General Tom Miller's press release announcing his proposal to strengthen services for substance abuse services in Iowa. These statements can be directly applied to Iowa City when trying to understand the impact of substance abuse on our community, as well as the need for services. Despite the concerted efforts by federal, state and local agencies to stem the methamphetamine epidemic, 'Iowa families and communities continue to be devastated by this scourge. Not only in this state, but also throughout much of the nation -particularly the Midwest- meth trafficking and abuse remains stubbornly entrenched. In addition, the United Nations warns that "synthetic" drugs, which include meth, are fast becoming the world's most problematic type of illegal drag. Here.in Iowa, the mount of meth seizures by law enforcement skyrocketed from 58,701 grams in all of 2002 to 123,761 grams for just the first nine months of 2003. This is clearly unacceptable. While still .trending .upward, it is worth noting that the rate of increase of meth abuse has slowed over the past five years. Also, meth purity has declined since 1994, and only one percent of iowa youth currently use the drug. So despite the continuing problem, officials outside the state see Iowa as a leader in the fledgling fight against meth. Nonetheless, we cannot be satisfied with the status quo. Bold action that entails prevention, treatment and enforcement will be required if we are serious about turning back this assault on our state. Page 7. The Iowa Drug Control Strategy, 2004. Diversion to Treatment - More needs to be done to break the cycle of addictiOn, which repeats itself over and over in the lives of addicts continually moving, between jails and courtrooms and correctional facilities, draining scarce public resources in addition to mining their....0....wn...li..v__e_s and'those around them. Research-based FY05 Non-Housing Application 3 49 ppdcdbglnonhousingappticatlon ................. i/ ...... i~ ................ j~!llllllll i iii iii1~11111111111 ii i ..... i . substance abuse treatment programming has been shown to be successful, but it requires an investment in resources greater than is currently being made. Those resources can be accessed through an increase in the state cigarette levy, which is currently lower than in surrounding states. Not only would an increase in the levy, which would affect only those who purchase cigarettes, serve as a deterrent to smoking (p~cularly by youth), but could also divert drug-addicted non-criminal thinking offenders from the costly criminal justice system into proven and effective treatment, and a chance for a new life. Page 9. The Iowa Drug Control Strategy, 2004. Undoubtedly Iowa remains one of the safest places in America in regard to crime but we are seeing a persistent and growing threat to that security. Drug crimes, or drug-related crimes, continue to occupy a large proportion of time and resources for Iowa law enforcement, prosecutors, and those who provide services to families in need. Between 1994 and 2001, the rate of reported arrests for drug offenses nearly doubled.' Drag cases represented 23% of the charges and 22% of the convictions on Iowa court dockets ia CY2002. Drug convictions increased from 8,810 in 1999 to 11,886 in 2002. Last year 800 Iowans were sentenced to prison for meth related crimes ~ eight times the number in 1995. Data indicates that the number of screenings/admissions for the treatment of a primary substance of abuse other than alcohol rose 26% from FY96 to Fy03. Using Drug Treatment to Promote Public Safety in Iowa: A Proposal by Iowa Attorney General Tom Miller The statements above illustrate the impact substance abuse has on our communities and the need for treatment services. The entire text of these documents provides additional testimony to the under-funded status of substance abuse treatment as well as the increasing client demands. By supporting MECCA's request for CDBG funding, Iowa City will be addressing a high priority need, while supporting broader efforts within the state to increase resources to meet the treatment needs of locat residents. Section 2- Leveraging Resources 10, Is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (circle applicable line). Please note that all loan terms am subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) ............................................ Economic Development- Non-profit (1% amortized loan) Public Facilities Project- Non-profit (conditional occupancy loan) ................................ FY05 Non-Housing'Application 350 ..~bV.o.~ou.~.0.~.,,=.~o. Public Service Project (grant) $_1_ 0,000 ....... .... 11. List the amount of CDBG funds requested for various categories appropriate to your project. Uso general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any organization that expects to recoive over $500,000 from all foderal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sourcos, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible PLEASE NOTE: The Housing and Communi~ Development Commission may request a copy of your overall ag~noy budget. . ,, ........... ...................... Budget Breakdown ...... . .......... , ............. ........ ...... ......... Expense Category Type Status · (e.g. salaries, - ......... acquisition, rehab) List Source of If possible, please CDBG in- prioritize the budget Funds Other Funds Other Funds Kind Cash Antic. Comm. ...... ..... Pioase place an "X" in box that applle$: ...... ................... ....... Materials and labor $ ~ 0, 000 $ ......... .............. .............. ._ ............ ..... _ ........... ............ ___ ........... ....................................... .. - ........... ..... ...... ......... $ $ .................................. .............. .......... _ ..... .- _. ............................ .., .._ ....... ............ . ..... $ $ ................. ................... Amount of private~gency\other funds $ (a) Amount of CDBG funds $ ......... 10,000 (b) Total Project Funding $ ................. i0,000 (c) (a + b) Number of persons assisted ......... 2, 000 ............. (d) (see quostion ~18) Total cost per person ....... ~5 (e) (c + d) . . . . FY05 Non-Housing Applica t/on ppdcdbgtnonhousingapplication 351 Total CDBG Cost Per Person $ ........ 5 ...................(f) (b + d) 12. if volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Volunteers- NONE, not applicable to this project Unskilled labor ........... hours X $10 per hour = $ ......... Skilled labor ( ...... ) ~ hours X $ per hour = $ Skilled labor ( ) hours X $ per hour = Skilled labor ( ........... ) hours X $, per hour = ...................... ........ Skilled labor (_ ......... ) hours X $ .......per hour = $ ........ .......................... ..... . ....... ....... ii ._. iiiii .11. iiiiii1.1 ...... Illll IIII Total $ .... 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). 14. Does the proposed project pay property taxes? Yes.____ No .X If yes, what is the estimated value of taxes generated from this project? $ ..... .... If property taxes are not paid, does the proposed project pay a Payment in Lieu of Taxes? Yes____ No~ X If"yes", what is the percent of full taxes paid? ..... % and amount paid $ ..... Section 3- Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes X No. Please explain. 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description of Activity' July 1,2004 Beginning of City Fiscal Year and Project Start Date July 1, 2004, beginning of City Fiscal Year July 1, 2004, let bids for repairing and resurfacing MECCA's parking lot located at 430 Southgate Avenue July 15, 2004, Open Bids July 20, 2004, Notify successful bidder and schedule construction August 31, 2004, Construction complete. Section 4- Impact\Benefit to the Community 17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for Iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. Outcome statistics for MECCA clients indicate that they increase their income following treatment. This is due to lengthened periods of sobriety, increased job seeking skills, FY05 Non-Housing Application 3 52 ppd~bg/noflhousingapplication iiiii iiiii iii ...... . ...... _1.11 ...... . ................ i ................. focus on broader life goals after treatment compared to prior treatment. MECCA is deeply concerned with efforts to coordinate services with other agencies in the community to fill gaps and avoid duplication of efforts. We currently coordinate with UAY, NCJC, Iowa City Schools, Four Oaks-Y°uth Homes, Juvenile Court services in prevention efforts, and we continue our involvement and support of the STAR program, which MECCA managed for two .years at the request of Shelter House. We find it very efficient to provide the substance abuse treatment portion of a client's needs while other entities provide assistance with employment, life skills, medical, and housing needs. The key to clients' success is coordinating all treatment services available in Iowa City in a helpful manner. 18. List goal(s) of this project. In addition, please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note: If this application is funded, the information in this table will be used as income targeting for the 'CDBG Agreement). The goal of MECCA's treatment services is to improve the lives of the clients we serve. Many clients chose to never drink or use drugs again; however, some clients do not have abstinence as a goal. MECCA does have an impact on a client's life situation, as measured in a variety of ways. Below are measurements of income, employment/school enrollment, and legal status. The information below is reported to MECCA by MBC of Iowa and gathered through third party surveys conducted six months following a client's discharge from MECCA's treatment services. This information is reported to MECCA quarterly and clearly documents the benefits of clients' involvement in treatment services. Percent of clients reporting they are currently employed will increase 25%, comparing admission status to six months post-discharge Percent of clients who report income-less than $1,000 Per month wilt decrease by 20%, comparing admission status to six months' post-discharge. Recent arrests will decrease 75%, comparing admission report to post-discharge. Number between 0- 30% median income 1365 persons (a) Number between 31 - 50% median income ,23._3 .... persons (b) Number between 51 - 80% median income . 40 persons (c) Number between 80- 100% median income 78 pers(~'r~s--(d) Number over 100% median income ~1175_ persons (e) ................................ Total 2891 persons (f) percent LMi 56.6% (a + b + c) + f) Data 19. As accurately as possible please describe how outcome data indic, ates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employment). MECCA works to improve our client's life situation in terms of their relationships, legal status, employment and income levels. The' outcome data described above is gathered through telephone surveys conducted by the Iowa Substance Abuse Research II IIIII I IIIIII III I I I II .................................... __ .__ ,. FY05 Non-Housing Application 3 53 ppdcdbg/nonhousir)gapptication Consortium, located at the University of Iowa Oakdale campus. The follow up surveys include telephone contact with clients six months following their discharge from treatment. At the time of admission, data is gathered from clients regarding their income, employment/school status, legal status and recent arrests. This same information is gathered six months following discharge. MECCA has consistently obtained the results mentioned above. We continue to examine all our treatment programs to ensure we are providing high quality, research based, treatment approaches that will maximize clients' outcomes. 20. Please discuss how these outcome data will be met by the proposed project. MECCA Will continue providing a full continuum of substance abuse treatment at our Iowa City locations. This continuum includes detoxification, residential, halfway house, intensive outpatient, extended outpatient, and continuing care services. Funding for these services is received from direct client payments, third party reimbursements including Medicaid, state grants administered by MBC of Iowa, direct state and federal grants, county funding, city aid to agency funding, and United Way funding. MECCA will continue employing nursing staff, certified counseling staff, and the appropriate supervisors that will ensure high quality, clinically appropriate services remain available. 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. Section 5- Capacity\History Of The Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July ~ to June 30) Fiscal Year Funds Amount Expended Recv'd Budgeted Amount (as of 12/31103) FY02 (July 2001 - June 2002) FY03 (July 2002- June 2003) FY04 (July 2003 - June 2004) 23. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes X No If"No" or the matter is. Currently in litigation please give the name of the case and explain the basis 0'f the case, 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. MECCA has successfully completed several construction and remodel projects. These projects range from construction of our primary office building, a combined apartment and office building with combined costs approximately $1.5 million dollars.. In addition, we have completed remodeling and maintenance projects including bathroom refurbishing, new mol, and replacing furnaces. Ail our projects have been delivered on budget and in a timeline that allowed services to be delivered as scheduled, Due January 23, 2004 by 12:00 noon - No Exceptions ........... .............. ii i iii L.ij_i.ii.i ii.._ . FY05 Non-Housing Application 3 54 ppdcdbg/nonhousingappllcation .... ILII I ~ Il ..... LOI.. [I I j I 355 .... III ii ii iii .11. __ iiiiii iiii ....... Ill II L iiiiii i ....... ii ii i City of Iowa City FY05 Funding Request for Non-Housing Projects 1. Name of Project: Microenterprise Specialized Training & Technical Assistance 2. a. Total Amount of CDBG Funds Requested: $30,000 b. Loan: $0 3. Name and address of applicant/organization: Institute for Social and Economic Development, 910 23~d Avenue, Coralville, IA 52241 If a new applicant, have you met with City staff? N/A 4. Contact Person: Marybeth Foster Phone Number: (319) 338-2331 Fax Number: (319) 338-5824 JAN Email Address: mfoster@ ised.org 5. Location of proposed project: Iowa City 6. Check CITY STEPS Objective (check only one): Homeless Needs Public Facility Needs Public Service Needs X Economic Development Needs 7. Brief summary of the proposed project (please limit response to a paragraph). ISED proposes to provide specialized microenterprise training focusing on four components of business readiness- Operation Management, Marketing & Salesmanship, Financial Management, and Business Financing Opportunities. Past Iowa City clients and new clients can choose one, some, or afl of these components. The Business Financing Opportunities would be offered as a three-hour workshop; the others are each a four-week training program. In addition, clients would receive individual technical assistance from an iSED Business Advisor. Section I - Need/Priority , 8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one most a~iicable 13rioritv need and priority need level, as shown on pages 91-92 and 98-99 in CITY STEPS). Micro-Businesses. High Priority Need Priority Need Level (High, Medium or Low) 9. Tell us why this project is needed (include information from studies\research or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. Micro-business is identified as a high priodty in CITY STEPS. Since its founding in 1987, ISED has promoted microenterprise as a viable tool for community development and individual self-sufficiency. In the six years ISED has provided microenterprise training with the support of CDBG funds from the City of Iowa City, ISED has not been in a position to focus technical assistance to business plan implementation beyond an initial two-year commitment .................... and at the request of clients who had completed the .................................... i ii iiii ii ii iiiiii ii ii FY05 Non-Housing Application .3 56 ppdcdbg/iowa city cdbg application form,doc microenterprise training course. In addition, ISED wants to be able to provide entrepreneurs more specific training on certain business components, including operations management, marketing and salesmanship, financial management, and accessing business financing, iSED has long-term partnerships with SBA and the iowa Department of Economic Development, as well as its own Community Development Financial Institution (CDFI), iowa Community Capital and is well positioned to be able to deliver the training to the Iowa City market. Other agencies providing business technical assistance are facing cutbacks due to limited resources. For example, there have been recent discussions of eliminating funding for the Small Business Development Centers. While programs such as Promise Jobs provide job skills training for limited income workers, ISED is the only provider in the Iowa City area specifically working with Iow-income citizens and refugees interested in self-employment and micro-business. While the creation of the business plan and market feasibility plan completed as part of the microentrepreneur training program are crucial to starting a new business, ISED believes it is just as crucial to take the business concept beyond the planning stage to actual implementation so jobs and businesses are created and the community receives tangible benefits as a result. Currently, them are no local agencies providing specific training on business financing. ISED will attempt to locate clients who have completed the ISED microenterprise training course in Iowa City and offer the training components and will also recruit and serve new clients in FY 04-05 meeting the CDBG income criteria. Section 2 - Leveraging Resources 10. Is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (circle applicable line). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Amount: Years: Economic Development- For-profit (3% amortized loan) Economic Development- Non-profit (1% amortized loan) Public Facilities Project- Non-profit (conditional occupancy loan) Public Service Project (grant) $30,000 FY 05 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible PLEASE NOTE: The Housing and Community Development Commission may request a copy of your overall agency budget. Budget Breakdown ...... ....... Expense Category Type Status (e.g. salaries, ' .......... List Source of acquisition, rehab) CDBG In- if possible, please Funds Other Funds Other Funds Kind Cash Antic. Comm. prioritize the budget .................................... Please place an "X" in box that applies: ..... ....... Personnel $ 22,899 $ 21,500 U.S. SBA x x ........ ,.--.. · . Interpretation Services $ 750 $ Annual Audit $ 149 $ 149 U.S. SBA x x ............. ....... ii..1 ii . ii m · _ . FY05 Non-Housing Application ~ 57 ppdcdbg/iowa city cdbg application form.doc Travel $ 163 $ .................. Supplies & Services $ 90 $ 90 US SBA X Printing & Photocopy $ 360 $ ........... Curriculum Costs $ 600 $5,000 ISED X x . . Communication Costs $1,076 $ ...................... ....... . . Administrative Costs $ 3,913 $ 3,261 U.S, SBA x x · _ .......... ,,, $ $ .......................... $ $ · .. $ $ Amount of private\agency\other funds $ .30,000 ...................... {a) Amount of CDBG funds &:_ 30.000 ......... (b) Total Project Funding $ 60,000 ............................ (c) (a + b) Number of persons assisted ..... 88 ........................... (d) (see question 18) Total cost per person $ 682 (e) (c + d) Total CDBG Cost Per Person $ _..3.......4....1 ..... (f) (b + d) 12. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks. Unskilled labor hours 1 : $ i x $10 per hour = · Skilled labor ( ....... ) hours x $.__ per hour = $ Skilled labor ( ............ ) hours x $ . per hour = $ ...... .... Skilled labor ( ) hours x $.__ per hour = $ ~Skilled labor ( ) hours x $.__ per hour = $ i iiiii ii ..... i i iiii ........ i i i ii ! ...... i iii i ii iiii iii ........... ' "- _.. Total ~$ i 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). 14. Does the proposed project pay property taxes? Yes ~ No X If yes, what is the estimated value of taxes generated from this project? $ 0 ...... If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes? Yes~ No X If "yes", what is the percent of full taxes paid? ~% and amount paid Section 3 - Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? ......... ,1,1 11 111 · ii ..... iii1~11 iiii FY05 Non-Housing Application ~ 58 ppdcdbg/iowa city cdbg application form.doc Yes.~ No X Please explain. ISED has served the Iowa City community since 1988. ISED is funded by a variety of public sources as well as private foundations. ISED's ability to maintain microenterprise training and technical assistance as well as business finance training will depend upon ISED'$ ability to secure additional funding sources. Should the business finance training end, Iowa City will continue to benefit from tax revenues and jobs created by cfients who started or expanded a business as a result of ISED training and past Iowa City CDBG awards. 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. · Date Description of Activity' July 1,2004 Beginning of City Fiscal Year and Project Start Date July 2004 - Sept 2004 Past ISED Iowa City clients contacted and made aware of training Sept-Nov 2004 First round of training sessions held Sept 2004 - June 2005 iSED provides one-on-one technical assistance October 2004 Report progress to City of Iowa City January 2005 Report progress to City of Iowa City Feb- April 2005 Second round of training sessions held April 2005 Report progress to City of Iowa City July 2005 Submit final report to City of iowa City Section 4- Impact\Benefit to the Community 17. The strategies and objectives of the CITY STEPS Plan are to promote a continuum Of care within the community that includes jobs and services for Iow-moderate income persons. Please describe how the proposed project ties into this concept and partners with existing services or fills a gap within the community. ISED has offered microenterprise classes in Iowa City since 1988. ISED specifically serves limited income residents, including a substantial refugee and minodty clientele. While other agencies offer technical assistance to entrepreneurs, ISED is the only agency that specifically serves the CDBG target population and which is proposing to provide specific training on operations management, marketing and salesmanship, financial management, and accessing business financing in addition to increased technical assistance as a follow-up to the microenterprise training program. The goal of this project is to move entrepreneurs forward with their business concept beyond the business plan phase into business startup by increasing access to business financing and one-on-one technical assistance to the client on plan implementation to address any barriers to the business start-up or. expansion and strategies to address those barriers. The 4-week sessions of three components (operations management, marketing and salesmanship, and financial management) are taught using a curriculum created by ISED. The business finance training will be offered as a three-hour workshop and will provide microentrepreneurs with access to business capital from sources such as the U.S. Small Business Administration, Iowa Department of Economic Development, and ISED itself. In addition, the training will include a component on traditional financing, including traditional commercial loans. ISED believes this combination provides the entrepreneur with a more secure foundation for the future growth of his or her business. With ISED's office located in the Iowa City area and an experienced business consultant on staff with banking and SBDC experience, ISED is confident it can affect change for entrepreneurs who have completed the microenterprise course and are ready to move forward with the business concept with additional specialized training and one-on-one technical assistance. 18. List goal(s) of this project, in addition, please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note: If this application is funded, the Information in this table will be used as income targeting for the CDBG Agreement). The pdmary goal of this project is business outcomes, including business starts or expansions and new created. In addition, ISED will track the amount of business financin for and obtained as a FY05 Non-Housing Application ~ 59 ppdcdbg/iowa, city cdbg application form.doc result of this project. ISED anticipates 28 new clients will be recruited, 12 will enrofl in training, 8 wilt complete the full training package offered, six new businesses will be created and 4 will apply for bus,ness financing. In addition, 60 iowa City participants who have had prior business starts will be contacted and assessed for business financing needs or additional technical assistance. Number between 0 - 30% median income 33 persons (a) Number between 31 - 50% median income 47 persons (b) Number between 51 - 80% median income 8 persons (c) Number between 80 - 100% median income 0 persons (d) Number over 100% median income 0 persons (e) ......... ............... ........ Total 88 persons (f) Percent LMI 100% (a + b + c) + f) 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First. describe the outcome data or key elements the project is working towards (e.g. employment). This project will result in business startups or expansions and new jobs created as a strategy to employ Iowa City residents. In addition, ISED will include business financing applied for and obtained as another outcome of the project. ISED proposes to contact the 144 clients who have already received microenterprise training via the CDBG program to offer this training program and we anticipate 60 of those will be located and assessed. ISED will also serve an additional 28 new clients in Iowa City as noted in the chart above, lSED created a Management Information System to track outcomes in the microenterprise program. The system measures client outcomes, business outcomes, and financial outcomes. Client outcomes include total client enrollment, total clients completing the program, total clients completing a business plan, the total clients staring, expanding or strengthening a business, and the total clients remaining in business. Business outcomes include total business starts, expansions or those strengthened, net gain in employment, business profitability, and business survival rate. Financial outcomes include loans applied for, total loan value, number of loans, loan sources, and loan repayment or default. 20. Please discuss how these outcome data will be met by the proposed project. ISED has a number of existing partnerships which allow it to work with clients to obtain business financing. ISED proposes to provide specific business financing training to give clients the tools necessary to complete applications for business loans or grants, lSED has a long-term relationship with the U.S. Smafl Business Administration and provides technical assistance to clients, especially through the Iowa Women's Enterprise Center, which ISED operates, and the PRIME program, which has successfully utilized the three four-week training components (operations management, marketing and salesmanship, and financial management).. The SBA has set as a priority the goal to increase the number of applications and loans via SBA products and has asked ISED to help the agency meet this goal in Iowa. In addition, ISED has worked with the Iowa Department of Economic Development since the mid-1990s to refer clients to IDED's Targeted Small Business and Self-Employment Loan Program products. ISED has its own subsidiary, Iowa Community Capital, which provides loans up to $10,000 to qualified applicants. ISED clients who are refugees can also access a lending program through ISED funded by the federal Office of Refugee Resettlement. Clients will be assessed and enrolled in one or more of the four training components including the business financing workshop and the outcome data will be tracked using the ISED MIS system. In addition, ISED's bus/ness advisor will provide ongoing counseling and technical assistance to clients as required. FY05 Non-Housing Application ,~ i~0 ppdcdbg/iowa city cdbg application form, doc 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. The training will be held at the U of I Community Credit Union, 825 Mormon Trek Boulevard, iowa City, IA 52246 ' = ..... -,3o0 i o, - ............. 'sooft · ..~ .~., H~w~e ~ ........'" Melr~ A~ ~ ,~ ................. ~ ............... ;~..., .......................................... ' iiii ~;~;2;;~ ........ ~%%% - ~ ~ ...... ................. ~ ................. ~ ~~ .?"- · .. ~~, ¢ Wil~ Wind PI ,s~~ ,.' t~ ...... ~ .......... , .... ~ ~ ~ V~'" ..'. i C~meronWay ; ~ ~ I ! L~ ......... :~ .......... ~i-~ ................. .... , ~ '~- e .... Pla ~l a ~ Ct "~ ....................................... ' · '*~ W~eDr ~¢~.,": ' .-. ~2003 ~pque~t,~m, Inc.; 02003 GDT, Inc. ./ ' Section 5 - CapacitCHistory Of The Applicant 22. Please list amount of CDBG an~or HOME funds received within the last three Ci~ fiscal years and the status of the project(s) undeRaken. (Ci~ fiscal year July I to June 30) Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12/31/03) FY02 (July 2001 - June 2002) $10,000 $10,000 .................. FY03 (July 2002 - June 2003) $0 $0 ..... ....... .................... FY04 (July 2003 - June 2004) $15,000 $3,350.08 23. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes _X~ No ____. If "No" or the matter is currently in litigation please give the name of the case and explain the basis of the case. FY05 Non-Housing Application ~ 6 1 ppdcdbg/iowa city cdbg application form. doc 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. ISED has the organizational strengths and experience to implement this project on time and within budget. As a national leader in the microenterprise field, ISED was recognized in 1998 with the Presidential Award for Microenterprise Development as a Poverty Alleviation Strategy. In 2003, ISED was named one of eight recipients of the Annie E. Casey Foundation's Families Count National Honors program. Also in 2003, iSED was named by the national Points of Light Foundation as a Daily Point of Light Honoree. ISED has a statewide presence in iowa with five offices and the ability to serve the entire state with our network of business consultants. ISED offers four key services to clients who have limited resources or are refugees - microenterprise training and technical assistance, asset development programs designed to move families out of poverty and toward economic self-sufficiency, a job training program, and business financing services. Over its 15-year history, ISED has developed a number of key partnerships and collaborations to support its direct service to clients. With the financial support of the City of iowa City through the CDBG program, ISED has enrolled 194 Iowa City residents in the microenterprise program from 243 potential client assessments. Of those assessed, 241 reported an income below 185 percent of poverty. Since 1996 ISED has trained 144 clients in Iowa City via CDBG funding. As a result, 28 retail businesses, 2 construction, 6 manufacturing, 7 wholesale, 42 service businesses and two others have started. In addition, ISED provided a specific day care business training program with CDBG funds in Iowa City. Through this program 16 clients were assessed and 14 completed the training program, after which two businesses started. Based on its track record of success, ISED has proven its capacity to work with the target client population to help them further implement their business plan and staff or expand a business. Due January 23, 2004 by 12:00 noon - No Exceptions Planning and Community Development 410 East Washington Street (319) 356-5230 stephen-long @ iowa-city, org tracy-hightshoe @ iowa-city, org steven-nasby @ iowa-city, org ...................... iiii iii ................ iiiii ii ii ii1~11 I I III III III1! ............ FY05 Non-Housing Application ~ 6 2 ppdcdbg/iowa city cdbg application form.doc PART V FYO5 PRO3ECTS WI'THDRAWN BY THE APPLI'CANT Reauest _ PUBLIC FA Weber Elementary PTA- Playground Equipment $ 4,000 p. 363 TOTAL $ 4~000 CITY OF I0 WA CITY City of Iowa City FY05 Funding Request for Non-H I. Name of Project: Weber Elementary Handicapped Acce; 2, a, Total Amount of CDBG Funds Requested: $ 4, 000 b. Loan: $ 3. Name and address of applicant/organization: Weber Elementary, 3850 Rohret Road Iowa City If a new applicant, have you met with City staff?. yes 4. Contact Person: Jennifer Sherlock Phone Number: (319) 354-2566 Fax Number: (319) 688-5160 Email Address: dsh erlock@ mchs i. co m 5. Location of proposed project: 3850 Rohret Road 6, Check CITY STEPS Objective (check only one): Homeless Needs X Public Facility Needs Public Service Needs Economic Development Needs 7, Brief summary of the proposed project (please limit response to a paragraph). , Weber elementary is the designated West Side elementary school that serves special needs students. This special education program is for K-6 children with moderate, severe or profound disabilities. There are currently 38 special needs/disabled children enrolled at Weber. The playground equipment at the school is not ADA approved, and provides very little recreation for these disabled students. We are seeking to add appropriate, ADA approved-playground equipment for these children and others. The PTA recognizes this need, has stated their support of this project, and has allocated $4,000 from the 2003-2004 budget for the project. We also have created a fundraising committee just for this project and are in the process of puffing together several fundraisers. We estimate the cost of the entire project, including the play equipment, surfacing, and installation to cost approximately $30,000. Section 1 - Need/Priority 8. Describe how the proposed project addresses the priorities, strategies and goals cited in the CITY STEPS plan and the Maxfield Housing Market Analysis. (Please specify the one n~OSt appli..cable priority need and priority need level, as shown on pages 91-92 and 98-99 in CITY STEPS). -- Priority Need Priority Need Level (High, Medium or Low) FY05 Non-Housing Application 363 p~.=~,~os illl~ iiiJllJ · .I_._LI~I . ,, ,, ,, , , , , ........ 9. Tell us why this project is needed (include information from smdiesh'esearch or other supporting documentation) and how it fills a gap in the City's continuum of care as outlined in CITY STEPS. Section 2- keveraging Resources 10. Is the project requesting a grant or a loan? If a loan is requested, please indicate the applicable loan terms (circle applicable line). Please note that all loan terms are subject to negotiation and/or modification by the HCDC or City staff. Type of Loan: Am ount: Years': Economic Development- For-profit (3% amortized loan) Economic Development-Non-profit (1% amortized loan) Public Facilities Project- Non-profit (conditional occupancy loan) Public Service Project (grant) 11. List the amount of CDBG funds requested for various categories appropriate to your project. Use general categories such as salaries, office expense and other administrative expenses for operatio.nal funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for constmction/rehab projects. Please include the cost of an audit for any organization that expects to receive over $500,000 from all federal sources. Also, budget for the other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. Document Costs Whenever Possible PLEASE NOTE: The Housing and Community Devclol~ment Commission may request a copy of your overall agency budget. Budget Breakdown Expense Category Type Status (e.g. salaries, - ........................ acquisition, rehab) List Source of if possible, please. CDBG In-Gas prioritize the budget Funds Other Funds Other Funds Kind Antic. Comm. · Please place an ",V" in box that applies: Equipment $4,000 $ " $4,000 PTA x ... " $ $2,000 Parent X donations " $ $18, 000 Fund raising X " $ $2,000 04-05 PTA x budget ., . _ .. $ , $ $ ...... $ $ $ $ $ $ $ $ , · . · . ...... -_. ............. FY05 Non-Housing Application 364 ..... i .......... ii .1111111 illl IIIIIIIIIIIIIIIll.._I._L___ I . Il Total $ $ Amount of private\agency\other funds $ 26, 000 (a) Amount of CDBG funds $ 4,000 (b) Total Project Funding $ 30,000 .(c) (a + b) Number of persons assisted 492 including 38 special needs (d) (See question 18) Total cost per person ~60.97 (e) (c + d) Total CDBG Cost Per Person $ 8. I3 (f) (b + d) 12. If volunteers are used please describe how these volunteers are utilized for the proposed activity and estimate the amount of volunteer time and value dedicated to the identified tasks, unknown . Unskilled labor ~ hours x $10 per hour -- $ ~ Skilled labor ( ) ~ hours x $.~ per hour---- $ Skilled labor ( ) ~ hours x $ ....... per hour = $ Skilled labor ( ) ~ hours x $~ per hour = $ Skilled labor ( ) ~ hours x $~ per hour = $ ....... Total $ 13. List other groups or organizations that were asked to contribute to or fund this project and the status of those funds (include anticipated dates of funding awards or decisions). VV~bor PTA-when noodod; fundraising-on going 14. Does the proposed project pay property taxes? Yes ~ No X (city/state owned property) If yes, what is the estimated value of taxes generated from this project? $ If property taxes are not paid, does the proposed project pay a Payment In Lieu of Taxes? Yes ~ No ~ If"yes", what is the percent of full taxes paid? % and amount paid $ Section 3- Feasibility 15. If funds are awarded, will the project/program continue after the CDBG funds end? Yes X No Please explain. This is a real need for the school and we plan to go forward with raising the funds needed. 16. Briefly outline the proposed timetable for the commitment and expenditure of the funding being requested (include other project factors such as rezoning, construction schedule, or application(s) for other funding). Please Note: If funded, this schedule will be used for any project agreement for the use of CDBG funding. Date: Description of Activity: July 1, 2004 Beginning of City Fiscal Year and Project Start Date August 1, 2004- down payment (half of cosO for equipment April 1, 2004-.final payment of equipment August 2005 - installation of surfacing and equipment FY05 Non-Housing Application 365 Section 4 -Impact\Benefit to the Community 17. The strategies and objectives of the CITY STEPS Plan is to promote a continuum of care within the community that includes jobs and services for low-moderate income persons. Please describe how the proposed project ties into this concept and parmers with existing services or fills a gap within the community. This project fills a very specialized need. When the school was built, the district had not designated Weber as the West Side school for the moderate/severe/profound population. Also, the school is over capacity at 492 students thus creating even more need for playground options. 18. List goal(s) of this project. In addition, please indicate the population to be served by the proposed project according to the income categories shown in the Applicant Guide. (Please Note: If this application is funded, the information i__n_t_his t_.qb__!.e., will be used as income targeting for the CDBG AgreemenO, 89 persons (a) Number between 0 - 30% median income - Number between 31 - 50% median income persons (b) 48~ persons (c) *estimation Number between 51 - 80% median income - Number between 80 - 100% median income _51~ persons (d) *estimation 304 persons (e) *estimation Number over 100% median income - iii i iii ii iii iii i ii ii iiiii ii iiiiii! Total 492 persons (0 38 (a + b + c) + f) Percent LMi --- 19. As accurately as possible please describe how outcome data indicates that the project objectives can be met. First, describe the outcome data or key elements the project is working towards (e.g. employment). N/A 20. Please discuss how these outcome data will be met by the proposed project. N/A 21. On the attached map please indicate the location of the proposed public facility or the site where public services or job training will be offered. N/A Section $ - Capacity\History Of The Applicant 22. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (Cityfiscal year duly 1 to June 30) N/A Amount Expended Fiscal Year Funds Recv'd Budgeted Amount (as of 12/31/03) FY02 (July 2001 - June 2002) FY03 (July 2002- June 2003) FY04 (July 2003 - June 2004) 23. Is the applicant (including partners, co-applicants, etc.) currently in compliance with all federal, state and local laws, rules and regulations including any CDBG and/or HOME funded projects? Yes ~ No ~. If"No" or the matter is currently in litigation please give the name of the case and explain the basis of the case. N/A 24. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established timetable and budget. We have never applied or received any outside funding. However, when the original equipment was purchased and installed 12 years ago, all money for this equipment was raised within one year. FY05 Non-Housing Application 366 DATE: April 8, 2004 TO: Mayor and City Council FROM: Marian K. Karr, City Clerk [~' RE: Electronic Packet Distribution At your work session of April 5th you agreed to discontinue distribution of weekly packets via CD's, and access using hard copy or the internet effective immediately. This week's information packet will continue the FY05 CDBG Resource Book (375 pages) which would make that packet quite large. Since the public hearing is scheduled for May 4, and you want to refer to that document, you would have to bring that entire packet to the May 4 meeting. Because of that fact and the additional items you deferred at your April 6 meeting to various upcoming meeting, I am recommending that we continue to distribute your weekly packet via CD's. Staff hopes in the next few weeks we can wire Harvat Hall to allow access to internet at your meetings. At that time we will discontinue the CD distribution, (since past materials will be available), and hard copies offered if you chose not to access the internet from your home. For those of you wishing to start practicing viewing the Council packets on internet the attached instructions may be helpful. Thanks for your patience on this matter and staff will move quickly on the changes as outlined. U:internet.doc Accessing the Agenda Online Step-by-step instructions for opening the meeting agenda online: 1. Connect to the Internet - this can be via dial-up modem connection, or you might have an "always-on" solution like DSL or cable modem. If you only access 2. Open your web browser (Internet Explorer is the City standard, and is usually located on your "desktop" identified as a large, blue, lower case "e") 3. Once open, click in the address field 4. Type http:llwww.icgov.orglcouncilagendas.asp 5. Press enter or click Go with your mouse 6. Scroll down the page to find the agenda you would like to view 7. Click the "Acrobat" icon to open the agenda file Once the agenda file is open, you may click the blue "hyperlinks" to jump to the supporting documentation in Laserfiche. Revised 4/7/2004 Sent Via E-Mail/FAX/CERTIFIED MAIL COPIES TO BE HAND DELIVERED TO City Clerk Marian Karr James Thomas 131 North 1 ~ Avenue Iowa City, IA 52245 E-Mail: TheGenesisProject~Hotmail. Com Phone 319-594-7729/319-358-9585 Fax 319-358-6508 April 2 2004 City M Steve Atkins, anager Gerri Turecek, Customer Service Clerk City of Iowa City 410 E. Washington St. Iowa City, IA 52240-1826 Phone: 319-356-5000 FAX: 319-356-5009 RE: I. 131 First Avenue Billing for "Stop Box" and Lack of Completion of the Project II. Erroneous Billing for Snow Removal to a John Thomas at 131 North First Avenue On January 3rd I sent you a letter (see attached) and a number of other city staff and officials concerning mistakes and other erroneous information you had sent to me regarding the billing at my address. I am in now in receipt of the billing for the work done atthe 131 First Avenue address and have a couple of questions. Why after living at the First Avenue address for almost (14) fourteen years and having a billing account with the city for the same length of time, was a bill sent (in error I presume) to this address to a person name "John Thomas" for snow removal that did not occur? Why in the billing statement was I billed for non-existent grass and soil replacement when after almost three months later, an open hole still exists? The City of Iowa City does itself and all of the fme people who live here a disservice and paint a picture of insensitivity and intolerance by performance or non-performance of the most mundane of acts described above. ~qprely,~ these situations and incidents can be patently blamed on mistakes, _s~lpJe negligence, non-communication between departments and not payi ,~ attention to detail. --~ However, any or all of these excuses certainly does not serve in the ~.,s cn ~-~ best ~nterest. Iowa C~ty has spent a lot of effort and expense charact~'~z~ng~o itself as a positive and enlightened place in which to live. It has been highly ranked by resources which have indicated it is a highly desirable city for family oriented living. Each employee of the city, fi.om the lowest paid to the city manager is an "ambassador" of what Iowa City is ....... or what Iowa City reflects. So far ...... the report card reads "unsatisfactory" fi.om my viewpoint as a member of this community and as a taxpayer who pays a substantial portion to have a voice in this community about troublesome matters which seem to continue to occur. I am attaching a copy of the pictures taken two days ago (3/31/04 ~ 12.43 p.m.) of the open hole left after the stop valve was replaced. In addition, please "do not" send city personnel to fill the hole and re-seed the lawn, I have already made provisions for that work to be performed, especially since it has been three (3) months since the excavation has taken place and the soil/seeding process to f'mish the project has not taken place. I therefore will not be paying the $50.00 fee assessed by the city for grass seeding and soil replacement, which was not a part of Mr. Grell's bill for the actual repairs (see attached). Funny, that the soil replacement and grass seeding was not considered as "high a priority" as the performance of the non-emergent repair/replacement to the stop valve on one of the coldest days we had this winter, especially since the grass seeding and soil replacement are apart of the same actions of that city's decision. Nevertheless, may God continue to bless and keep each of you and your families. Jathes E. Thomas Cc: Letter to Turecek/City Manager City Council Members/Legal Department Atty. Bob Downer HUD File/ICRC File Enclosures: Letter dated January 3, 2004 Pictures of the hole left unfilled and un-seeded for 3 months City's original bill for repairs and soil/seeding sent 2/25/04 Dick Grell's Excavation bill dated/1/07/04 City's bill signed by Turecek sent to "John Thomas" 1/26/04 City's Erroneous Snow Removal Bill claiming services 2/24/04 Invoice f~om Quality Care who stated it had no record of servicing my home Sent Via E-Mail/FAX/CERTIFIED MAlL COPIES TO BE HAND DEIAVERED BY Cit~ Clerk Marian Karr James Thomas 131 North 1 st Avenue Iowa City, IA 52245 E-Mail: TheGenesisProj ect~Hotmail. Com Phone 319-594-7729/319-358-9585 Fax 319-358-6508 January 3, 2004 Gerri Turecek City of Iowa City- Customer Service Clerk Water Division 410 E. Washington St. Iowa City, IA 52240-1826 E-Mail: Phone: 319-356-5000 FAX: 319-356-5009 RE: 131 First Avenue "Stop Box" Status On November 18, 2003, you had city employees post a letter at my residence concerning an erroneous delinquent bill dating back to January 2, 2003. The reason I indicate erroneous, is because experience and history has proven delinquent water bills are not tolerated in Iowa City. If it is/was your desire to provide information at the point in time, a delinquent bill was due; it sheds no relevance to the particular problem which exists a year later. Is it the city's desire to merely have the stop box repaired or replaced, or to inflict punitive measures upon a family which has already had the pleasure of knowing fu'sthand how this city has operated. Before I go further, I do think it is worth mentioning that since your letter was posted on at my residence, I have MADE IN EXCESS OF 20 INQUIRIES AMONG PLUMBERS TO DETERMINE A TIMELINl~. TO HAVE THE REPAIRS MADE. All were in the process of attempting to complete construction projects and other work commitments which they had entered prior to the winter season commencing. The question that I pose to the city water department is the "reasonableness" of expecting the work to have been preformed by the 18th of December, then by its issuance of a stop h gi ~" box repair notification whic ves us until January 7, 2004 to be compliance. Any plumber and excavator in the trade will tell you plainly by issu~g-sucl~ a reqmrement will cause the repau- to be more expensive as the grour/d~ ......... now frozen. So ff a is the ~ntent of the c~ty's water division to creat~, ~n.. onerous burden on a household, you have done so. Another reason tl~ city may ask itself (if it is unwilling to relinquish on its deadline date is) ......... what is the emergency or dire need for this project to be complete in the middle of winter weather advisory? In fact, the projected high for the 5~ is 11 degrees, on the 6th the high is expected to be 17 degrees and the rest of the week is same or very similar. Is it somehow possible for the household to uproot the house and move it after it has been permanently affixed to the property, in order to avoid pay a water bill? Or does the household have the option of buying water at another source? It seems logical to me that since anyone living in the city limits knows it is dependent upon the city's water supply for its water source, the division does not have to use coercion or intimidation to achieve its intended purpose. After all, the only benefit the main curb shut offvalve serves is to provide the discretion to the city to utilize its judgment to terminate the water supply when bills aren't paid. So it is also safe to say since only the city engages in the tuming of water offand on, ......... it may have contributed to the damage to the valve, which is "considered a part of the service line owned by the property owner. May God continue to bless and keep each of you and your families. Thanks to you for your indulgence and patience in this matter. Respectfully Submitted, James Thomas Sandra Thomas Cc: City Legal Departmem Atty. Bob Downer HUD File ICRC File LOCATED NI': M SCL' .LANcOI S ~( - ~/ .... ~'~:' : ...... 7i; ', ~" !,',,~A ( i'! Y - 'i()WA Cl~f~w C~TY HALL F..'~YMF ~ ~ pR~>(ThSiSING CENTER PHONE (3,9)356-50~4 ~ ~ ~ ,~:~ ~ 03221 .. ..... '~ ~ THOMAS JOHN ~.~. ..~, -, 131 N 1ST AVE · DETACH HERE · PLEASE RETURN THIS PORTION WITH YOUR PAYMENT Bh.L~:,G ~,/,,,.. 25-FEB-04 ......... .; .-, 03221 THONAS JOHN IONA CITY lA 52245 l 300. O0 21-MAR-04 300. 25-FEB-04 ~ 001130 26-JAN-04 REPLACE CURB BOX 250.00 DIRT WORK & SEED 50.00 SUBTOTAL: 300.00 SUBTOTAL: 300.00 300. ORAND TOTAL: 300.00 300. DICK GRELL & SON'S' CONSTRUCTION INC. #3 Modem Wmj , 1700 Scott Blwl. AJ~Z~ Iowa Qt~, lo~va 52240 319-351-2990 Mobile Ph. 330-0199 City of Iowa City · Water Service Div. 2551N. Dubuque St/ Iowa City, Iowa 52240 1-7-04 SOb$]le: 131 N. 1st Ave IC Excavation to chec~ curb valve for possible replacement Time & equipment $250.00 FINANCE CHARGE 1½% Per Month After 30 Days. RATE 18% ANNUAL PERCENTAGE CITY OF IOWA CITY 410 E. WASHINGTON ST IOWA CITY, IA 52240 26-Jan.04 CITY OF IOWA C~ITY 410 East Washin§ton Strcet Iowa City, Iowa 52240-1826 (319) (31~) ~s6-soo~ ~^x CUSTOMER JOHN THOMAS ,,,,,,,,.~cgo,,.o,[ ADDRESS 131 N. 1STAVE IOWA CITY, IOWA 52245 INVOICE NO. 1130 RE: STOP BOX REPAIR @ 131 N. 1ST AVE MERCHANDISE/SERVICE DESCRIPTION CITY ACCT. AMOUNT replace curb box & free curb valve 43140-43169 $250.00 ( time~ equipment & materials) dirt work & seeding 43130-43169 $50.00 (to be completed by City dist. crew) Authorized Sig~l~_ ure PW / WAT ,L~, Department / LOCATED AT: iMISC I~iLL/'~NF(}/JS A(?COUNf'S RI'.'Ct(?~'~,;!} F f{iiM{i 410 EAST WASIiINGTON ST. PAYMiN'{ i?:( ~ ~ S5{3;G CENT}iR IOWA CFI'Y. IOWA 52240 PO. BOX ~---~,~ 01621 ', !3-APR-04 TM~MA~ JAM~ ~ BAND~A ~ 131 N 1ST '-,~¢.,, .,~: ,~,~.,~ IOWA CITY IA 4 0000016212 0000 00007025 000190304 B · DETACH HERE · PLEASE RETURN THIS PORTION WITH YOUR PAYMENT BILLING DATE: 19-MAR-04 ' ;: ; ~ : 01&2l THOMAS JAMES & SANDRA 131 N 1ST AVE IOWA CITY IA 52245 19-MAR-04 70.25 13-APR-04 70.1 001389 24-FEB-04 SNOW REMOVAL 70. 25 SUBTOTAL: 70. 25 SUBTOTAL: 70. 25 70. $ ORAND TOTAL: 70. 25 70. ~ --Fl CITY OF IOWA CITY ~ INVOICE FOR SNOW REMOVAL Contractor/Snow Removal Company: ~) ~/~ L/r~ (~ ~ FO~Z~ CITY OF I0 WA CITY Removed snow from sidewalk at: 131 N 1 ST AVE ... p~y owner to ~ billed: JAMES & SAN~A L THOM~ 131 N 1ST AVE A~mss of p~ffY o~: iOWA CffY, ~ 52245 ~Mou.~ ou~: ~0 ~_ + ~50.o0 ~.~iv~ f~ =. ~ 70 ~ D~e: 3~4 ~ A~unt Numbers: 1342,0 - 4363.9 Marian Karr From: Marcia Klingaman Sent: Tuesday, April 06, 2004 3:29 PM To: Marian Kart Subject: Herky on Parade Dear City Council Members: [ just wanted to quickly remind you about the V:[P Sneak Peek ?nto Herky On Parade that will be held next Tuesday, April Z3th from 6:30 - 8:00 PM a the Iowa Children's Museum at Coralridge Mall. You should have all received an invitation to the event. ]It would be helpful if you could RSVP to Lori at the Iowa City/Coralville Convention and Visitors Bureau at Lori~icccvb,org or let me know and ! will respond, Many of the artist and sponsors for the Herky on Parade event will be present with their designs. There is expected to be a dozen or more completed Herky's as well. Please let me know if you have questions or need more information, Thanks. 14at'cia Kling~man Neighborhood Services Coordinotor 4[0 E. Washington Street ]:owa City, ]:owa 52240 3./.9-356-5237 mar'cia-kling(~mcm@iowa-city.or,g Marian Karr ~ From: Caroline Dieterle [caroline-dieterle@uiowa.edu] Sent: Wednesday, April 07, 2004 12:08 PM To: WalkerCL04@aol.com Cc: DavDowe@aol.com; ElliottB53@aol.com; rdbailey@avalon.net; Steve-Atkins@iowa-city.org; council@iowa- city.org Subject: Re: Burlington Street crossing -- Thanks for speaking up Charlotte - Thanks for your note. I was sorry afterwards that I hadn't also suggested to the Council that there be "No right turns on red" for Burlington Street traffic. I have been hit twice at the Burlington St - Madison St. intersection by cars turning right. Once just nudged and the other time thrown off my feet and into the street (that time was in the winter, and lots of heavy winter clothes provided lucky padding). Both times the light was with me and I was in the crosswalk - should have been safe but wasn't. I think it was a right turn on red that killed that poor person at the Burlington-Linn intersection. - Caroline At 09:52 PM 4/6/2004 -0400, WalkerCL04~aol.com wrote: Caroline: I appreciate you speaking up about how dangerous it is to cross Burlington Street. Contrary to what the Mayor said, pushing the button does NOT give ample time for elderly and disabled people to cross that busy street. I am mainly familiar with crossing at Burlington and Dubuque Street. There are two senior housing buildings near that crossing. Elderly and disabled people have trouble crossing that street -- most learn quickly that you must push the button or you will be in much greater danger. Earlier this year, a group from the University did a survey and time study on the Dubuque and Burlington crossing. We have not heard the outcome of that study. I am skeptical about the outcome of that study since at one point I saw them timing young person pushing a wheelchair across the street at a very fast pace -- which is not the problem. The problem involves people in wheelchairs doing their own mobility and elderly people who do not even try to cross that busy street. Even stronger seniors, like me and Dave, have trouble crossing that street. Unless you start out at a fast pace, right ~vhen the light changes, you nearly have to end up trying to sprint the last part of the crossing. The new parking romp will bring many more people crossing that street, including many parents with small children heading to the library. Since I have been here, Dave and I and others have tried to get attention to that crossing. We are always told that it was studied and that there is adequate time to cross if you push the button. Dave and I ALWAYS push the button and we have to rush to cross in time. Quite often autos try to make tums while pedestrians are in the walkway or try to zip through ahead of the walkers, thus making the crossing more dangerous since it delays the people crossing the street. The time of day makes a big difference and also whether the students are in town or not. Rush hour traffic is much more aggressive and there is good reason why the walkers feel more in danger at that time. Thanks again for speaking up on this important safety matter that effects many elderly people who live in that area. 4/7/04 Page 2 of 2 Charlotte Walker 4/7/04 Marian Karr From: Ask Jim Knapp [askjimknapp@mchsi.com] Sent: Tuesday, April 06, 2004 1:50 AM To: eleanor-dilkes@iowa-city.org Cc: council@iowa-city.org Subject: All Documents regarding the selection of the preferred developer of Parcel 64 - 1 a Dear Council Members, I have several requests on file with the City of Iowa City and now part of the public records in the case Moen rs. iowa City. That you may recall was to allow the taxpayers of Iowa City the opportunity to see the financial records as presented to the City of Iowa City as per the Request for Proposals regarding the redevelopment of Parcel 64 - la. I want to commend Assistant City Sarah Holecek for doing an admirable job of presenting the City's case. More than that I have had my faith restored in the American justice system because of the excellent demonstration of a quality act of jurisprudence by the Honorable Judge Thomas L. Koehler. I do not understand however, why the plaintiffs who in part are also attorneys did not feel that the information was not to be supplied under the statutes of the State of Iowa. Section 22 addresses the subject of disclosure and clearly defines it in terms stressing "openness". This letter email is to commend the Council that had the foresight to hire such a fine representative of the City's legal department. Thank you for being so cooperative and helpful, I did not understand why Mr. Atkins mailed me the letter regarding the fact that he was going allow Mr. Moen to file for an iniunction. I thought he was a public servant, but I guess I was wrong. As I was wrong in believing that all attorneys are held to a higher standard. I guess that the practice of law is becoming so specialized that it is not always understood by some of the practitioners. If it is like the CPA practice there must be some "governing body" that watches out for the public and establishes ethical standards. Do you happen to have their address? There are some other things that I would like to have access to and made available to the other taxpayers in the community. I would like to see the complete file that is maintained regarding the disposal of Parcel 64 -la. There must have been many meetings of the Committee to Select a Preferred Developer and of course such a important final act of the Urban Renewal Plan known as University/Iowa City Urban Renewal R 14. Please grant me access to the all of the flies you have regarding this project, which I believe are all in the public domain. This includes any detailed analysis that has been prepared to show the tax revenue advantage to the taxpayers of Iowa City to allow the TIF on the Vogel House. I thought for sure after giving land away for $250,000 when it was appraised at $1,77'1,000 that would be enough assistance. Also I would like to see any invoices from Neuman Monson Architects or Kevin Monson, which would have been submitted for work on the CenterSpace or the Library Presentations. One other thing any payments to Marc Moen or received from Marc Moen or any representative member of his various LLCs. would also be appreciated, this includes any parking agreements on City property, reimbursements for travel, legal expenses or any agreements with the Sheraton Hotel for parking ramp use and any income from the Sheraton for use of the ramps. Finally the last 5 years records of salaries of every member of the "Selection Committee", I presume that we are all on the same page with regard to "Public Documents" at this point. Thank you for your kind cooperation and openness, Best Regards, James C, Knapp 528 Rundell St, Iowa City, Iowa 52240 4/6/04 Marian Karr From: Garry & Betsy Klein [the3rdiowa@mchsi,com] Sent: Thursday, April 08, 2004 4:44 AM To: Will Hollander Cc: jeff-davidson@iowa-city.org; rj-winkelhake@iowa-city.org; marcia-klingaman@iowa-city.org; council@iowa-city.org; BillMielnik; Clopton Beth; Craig Margolis; Emiil Martin; Ivar Christopher; Jess Alexander; Joe Bolkcom; JohnEIson; Judy and Rachel Klapper; Karen Kubby; Lanny Wilkerson; lee and sue eberly; Lois Cole; Margaret Hurst; MarioDuarte; Mary Coburn; R Koblenz L; Robin and RickChambers; Shelton Allen; Teresa McAndrews; TerryMcCall (E- mail); The Savatos Family; Theresa Ullerich; TracyDaby Subject: RE: Public Safety issues involving City High Students Mr. Hollander, I appreciate your response and suggestions for action, some of which, I understand, have been taken by neighbors in the past. I'm sure the neighbors who have had dealings with some of the students will appreciate the opportunity to contact you personally. I'm sorry you won't be able to meet with us at our Neighborhood Association meeting in April. I do appreciate your willingness to meet as time permits. To update you a bit, Iowa City Street Engineering is conducting a traffic count in the area in the coming week or two. If you were available in May, the City Traffic Engineer or his representative could be at the meeting too and perhaps would share the information. It would be great to have a meeting where we all could discuss solutions, since the Neighborhood Association spent April's meeting identifying problems. Would you be available on May 16th? If it is possible to have a representative from the ICPD, that would be good too and we'd certainly welcome student representatives too. I am copying Chief Winkelhake, Jeff Davidson from traffic engineering, and Marcia Klingaman, the Neighborhood Services Coordinator for their input and the City Council as an FYI. Since I e-mailed you, I have had a police incident report for the area since 8/25/2001 to 3/31/04 furnished to me(when the ICPD apparently started electronically keeping citation records). It appears that drivers (and I'm not saying it is just City High students--the records are not that specific) in the 4th and A area have been ticketed for improper/illegal parking 27 different times (out of 30 total reported for all of 4th ave). There have been 10 reports of personal injury or property damage, 6 reckless driver reports, and 17 traffic stops. Radar enforcement has only occurred twice on the record and traffic enforcement 3 times according to the report. There also were 5 extra patrol requests listed. Since the area we are talking about is less than a city block, these numbers seem to indicate unusually high activity, but I am not an expert by any means. ! It appears to me, generally, that 4th Ave. between A and Court is certainly prone to traffic problems. We believe many traffic problems could stem from overflow parking from the high school and student activities that occur before, during lunch, and after school, coupled with general traffic congestion. With regard to public safety, we have a number of elderly neighbors, people with young children, and pedestrians. The behaviors of drivers is certainly a chief concern, but verbal abuse and disrespect of neighbors needs to be addressed in a meaningful way. We look forward to continuing this thoughtful dialogue and working toward some long-term solutions. Sincerely, Garry Klein Coordinator for the Creekside Association ..... Original Message ..... From: Will Hollander [mailto:Hollander.Will@iccsd.kl2.ia.us] Sent: Wednesday, April 07, 2004 2:06 PM To: Garry & Betsy Klein Subject: RE: Public Safety issues involving City High Students I will be out of town for the 18th but would be more than happy to talk. For the illegal parking, I recommend having them ticketed and or towed - if the police are called, they will make the arrangements. If there is a situation that a student is verbally abusive or destroying property, have the property owner call me with as much information as they can give me - if I get a rough idea of the group that is associated with the activity, someone will eventually talk so that we may deal with the culprit. If there is an eye witness who can identify the person, we can go through photos and try to make an ID. One other thought - April 14th is our deadline to get "stuff" in for the school newsletter. Perhaps with your help and ideas - I could draft a letter addressing the issues and informing parents. Just a thought. William Hollander Assistant Principal, City High School 1900 Morningside Dr. Iowa City, Iowa 52245 (319) 688-1040 ..... Original Message ..... From: Garry & Betsy Klein [mailto:the3rdiowa@mchsi.com] Sent: Tuesday, April 06, 2004 5:20 AM To: Will Hollander Cc: Garry Klein; Bill Mielnik; Clopton Beth; Craig Margolis; Emiil Martin; Ivar Christopher; Jess Alexander; Joe Bolkcom; John Elson; Judy and Rachel Klapper; Karen Kubby; Lanny Wilkerson; lee and sue eberly; Lois Cole; Margaret Hurst; Marlo Duarte; Mary Coburn; R Koblenz L; Robin and Rick Chambers; Shelton Allen; Teresa McAndrews; Terry McCall {E-mail); The Savatos Family; Theresa Ullerich; Tracy Dahy Subject: Public Safety issues involving City High Students 2 Mr. Hollander, I am the coordinator for the Creekside Neighborhood Association. At our last meeting several neighbors from the 4th Ave. and A St. area came with issues which I will outline below. Generally, I find students from City High to be great kids and good citizens, no doubt a credit both to their parents and the superb staff at City High. However, there is a smaller group which has our neighborhood concerned. I understand that John Rutherford, on E. College has worked with you in the past concerning traffic safety and public safety involving City High students in the past. We are experiencing similar problems in the Creekside Neighborhood, particularly during lunch hours and before and after school. Students from City High School have been witnessed: 1) Speeding/reckless driving through the neighborhood 2) Illegally parking 3) Littering neighbors lawns 4) Verbally abusing/disrespecting homeowners 5} Engaging in destruction of property We are looking for a way to improve this situation and also relations with the students and think that you can help us to do this. I'm sure that the activities listed above are not condoned by you or the school. We are working with the city toward investigating traffic calming measures and with the Police Department toward enforcement of traffic laws, but we feel there is more to do. Could you meet with us to hear our concerns to work toward a solution? Our Neighborhood Association meets on April 18th at 6:30 pm at Mercer Park Rec. Ctr. or we can meet you at school at a time that is convenient to you. Please call me at home at 354-2600 or work at 341-2313 or e-mail me at your earliest convenience. We look forward to working with you. Sincerely, Garry Klein 628 2nd Ave. BUILDING PERMIT INFORMATION March 2004 KEY FOR ABBREVIATIONS · Type of Improvement: ADD - Addition ALT- Alteration REP- Repair FND - Foundation Only NEW- New OTH - Other type of construction Type of Use: RSF- Residential Single Family RDF - Residential Duplex RMF - Three or more residential RAC - Residential Accessory Building MIX- Mixed NON- Non-residential OTH- Other Page: 2 City of Iowa City Date: 4/1/2004 Extraction of Building Permit Data for To: 3/1/2004 Census Bureau l. vl[ From: 3/31/2004 Type Type Permit Number Name Address lmpr Use Stories Units Valuation BLD03-00905 WEST HIGH SCHOOL 2901 MELROSE AVE ADD NON 3 14 $4,260,000 3 STORY ADDITION TO HIGH SCHOOL BLD04-00159 IOWA STATE BANK & TRUS 1906 KEOKUK ST ADD NON 1 2 $1,650,000 ADDITION AND ALTERATION OF BANK Total ADD/NON permits: 2 Total Valuation: $5,910,000 I BLD04-00101 JOSEPH & K1NERET ZABNEI 712 MCLEAN ST ADD RSF 2 0 $90,000 14' X 19' TWO STORY ADDITION BLD04-00177 LISABETH L KESTEL & ~ 1402 COURT ST ADD RSF 1 0 $70,000 9' X 20' ROOM ADDITION BLD04-00178 SYNAN, WILLIAM J 833 CYPRESS CT ADD RSF 1 0 $30,000 DECK AND 4 SEASON ROOM FOR SFD BLD04-00150 EVA KLOHNEN 1034 MARCY ST ADD RSF 1 0 $7,000 SCREEN PORCH ADDITION TO SFD BLD04-00150 EVA KLOHNEN 1034 MARCY ST ADD RSF 1 0 $7,000 SCREEN PORCH ADDITION TO SFD BLD04-00181 GARY BISHOP CONSTRUCT 857 TIPPERARY RD ADD RSF 1 0 $3,000 12' X 10' SCREEN PORCH OVER EXISTING WOOD DECK BLD04-00141 SUBHASH CHANDRA &KA[ 914 TALWRN CT ADD RSF 2 1 $1,000 STORAGE ROOM ADDITION FOR SFD Total ADD/RSF permits: 7 Total Valuation: $208,000 ~ BLD04-00060 C RICKY JIRSA 1705 S 1ST AVE SUITE Q ALT NON I 0 $210,000 CONVERT TENANT SPACE TO RESTAURANT BLD04-00133 UNITED NATURAL FOODS 1- 2340 HEINZ RD ALT NON 2 1 $191,461 REMODEL OF TWO OFFICE AREAS IN FOOD WAREHOUSE BUILDING BLD04-00186 M C GINSBERG JEWELERS, i 110 WASHINGTON ST ALT NON 2 5 $60,000 INTERIOR REMODEL OF JEWELRY STORE BLD04-00103 LENOCH & CILEK HARDWA 600 N DODGE ST ALT NON 1 0 $38,400 CONVENIENCE STORE TENANT FINISH BLD04-00075 THE STABLES L L C 120 PADDOCK BLVD ALT NON 1 0 $35,000 ALTER GARAGE INTO COMMUNITY WEIGHT ROOM BLD04-00161 THE NEUROPSYCHIATRIC ( 2101 A C T CIR ALT NON 1 1 $18,200 INTERIOR REMODEL FOR PSYCHIATRIC CLINIC/COUNSELING BLD04-00059 IOWA CITY SAAB 160 ESCORT LN ALT NON 1 0 $18,000 INTERIOR FINISH OF CAR DEALERSHIP BLD04-00149 BYWATER PROPERTIES 2415 HEINZ RD ALT NON 1 0 $5,440 INSTALL FIVE WINDOWS AND ONE 3 -0 WALK DOOR BLD04-00176 SCHINTLER PARTNERSHIP 1548 -50 S GILBERT ST ALT NON 1 1 $3,500 INTERIOR OFFICE REMODEL BLD04-00109 BYWATER PROPERTIES 24 ! 5 HEINZ RD ALT NON 2 1 $675 STORAGE ROOM BLD04-00114 SOUTHGATE DEVELOPMEN 1911 BROADWAY ST ALT NON 1 1 $200 EXPANSION OF RESTAURANT INTO ADJACENT TENANT SPACE Page: 3 City of Iowa City Date: 4/1/2004 Extraction of Building Permit Data for To: 3/1/2004 Census Bureau .vlLDe 'o * From: 3/31/2004 Type Type Permit Number Name Address lmpr Use .Stories Units Valuation I Total ALT/NON permits:Il Total Valuation: $580,876 i BLD04-00192 GARY D HUGHES 629 JEFFERSON ST ALT RDF 2 1 $1,000 CONVERT TR1-PLEX INTO DUPLEX ONE 5 BEDROOM UNIT, ONE 1 BEDROOM UNIT I Total ALT/RI)F permits: 1 Total Valuation: $1,000 i BLD03-00204 MU DEUTERON CHAPTER H 303 ELLIS AVE ALT RMF 3 1 $125,000 INTERIOR REMODEL OF FRATERNITY BLD03-00799 PARSON'S PROPERTIES 702 WASHINGTON ST ALT RMF 2 14 $6,700 REPLACE 21 WINDOWS AND TWO ENTRY DOORS BLD04-00079 LANDWEBER FAMILY REV( 2502 MOSSY GLEN CT ALT RMF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00080 LANDWEBER FAMILY REV( 2506 MOSSY GLEN CT ALT RMF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00081 LANDWEBER FAMILY REV( 2510 MOSSY GLEN CT ALT RMF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING P-dMF BLD04-00082 LANDWEBER FAMILY REV( 2514 MOSSY GLEN CT ALT RMF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00083 LANDWEBER FAMILY REV( 2400 SHADY GLEN CT ALT RMF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00084 LANDWEBER FAMILY REV( 2404 SHADY GLEN CT ALT RMF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00085 LANDWEBER FAMILY REV( 2408 SHADY GLEN CT ALT RMF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00086 LANDWEBER FAMILY REV( 2412 SHADY GLEN CT ALT RMF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00087 LANDWEBER FAMILY REV( 2418 SHADY GLEN CT ALT RMF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00088 LANDWEBER FAMILY REV( 2422 SHADY GLEN CT ALT RMF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00089 LANDWEBER FAMILY REV( 2426 SHADY GLEN CT ALT RNIF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING KMF BLD04-00090 LANDWEBER FAMILY REV( 2419 SHADY GLEN CT ALT RMF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00091 LANDWEBER FAMILY REV( 2423 SHADY GLEN CT ALT RMF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00092 LANDWEBER FAMILY REV( 2427 SHADY GLEN CT ALT RMF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00093 LANDWEBER FAMILY REV( 2431 SHADY GLEN CT ALT RMF 2 2 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00117 LANDWEBER FAMILY REV( 2568 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00118 LANDWEBER FAMILY REV( 2565 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTING RMF Page: 4' City of Iowa City Date: 4/1/2004 Extraction of Building Permit Data for To: 3/I/2004 From: 3/31/2004 Census Bureau Report Type Type Permit Number Name Address lmpr Use Stories Units Valuation BLD04-00119 LANDWEBER FAMILY REV( 2564 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00120 LANDWEBER FAMILY REV( 2561 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00121 LANDWEBER FAMILY REV( 2560 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00122 LANDWEBER FAMILY REV( 2556 SYLVAN GLEN CT ALT RMF 2 I $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00123 LANDWEBER FAMILY REV( 2553 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00124 LANDWEBER FAMILY REV( 2550 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00125 LANDWEBER FAMILY REV( 2547 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00126 LANDWEBER FAMILY REV( 2543 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00127 LANDWEBER FAMILY REV( 2539 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00128 LANDWEBER FAMILY REV( 2535 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00129 LANDWEBER FAMILY REV( 2532 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTiNG RMF BLD04-00130 LANDWEBER FAMILY REV( 2521 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00131 LANDWEBER FAMILY REV( 2520 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTING RMF BLD04-00132 LANDWEBER FAMILY REV( 2557 SYLVAN GLEN CT ALT RMF 2 1 $750 ADD BASEMENT BEDROOM TO EXISTING RMF I Total ALT/RMF permits: 33 Total Valuation: $154,950 / 1 BLD04-00180 GREG & JOY TINNES 1119 DEERFIELD DR ALT RSF 1 0 $30,000 KITCHEN REMODEL BLD04-00066 TONY ARNONE & HANNA H 630 FAIRCHILD ST ALT RSF 2 0 $20,000 BATHROOM FOR SFD BLD04-00136 JON H & MICHELLE L BARG 303 GALWAY DR ALT RSF 2 0 $14,000 BASEMENT FINISH BLD04-00102 DR JOSEPH FRANCIS 4410 COUNTRY CLUB DR ALT RSF 2 0 $12,890 BASEMENT FINISH OF SFD BLD03-00985 JAMES F & SYNDY M CONG 1915 CALVIN AVE ALT RSF 3 0 $10,000 BATHROOM REMODEL BLD04-00138 SPEARS, YOLANDA D 1009 DOVER ST ALT RSF 2 0 $7,000 BASEMENT BATHROOM IN SFD BLD04-00065 TIMOTHY & DEANA GHOLS 1332 PHOENIX DR ALT RSF I 0 $5,000 BASEMENT FINISH OF SFD BLD04-00058 STEVE & BARBARA VAN Dr 328 JEFFERSON ST ALT RSF 3 0 $3,000 ADD 2ND FLOOR BATHROOM },~g¢: 5 City of Iowa City Date: 4/1/2004 Extraction of Building Permit Data for 3'0: 3/l/2004 Census Bureau Report From: 3/31/2004 Type Type Permit Number Name Address Impr Use Stories Units Valuation BLD04-00151 THOMAS R & DANIELLE A 5 904 FAIRCHILD ST ALT RSF 1 0 $1,200 REPLACE WINDOWS IN HOME BLD02-00413 JAMES & BECKY BUXTON 111 S LUCAS ST ALT RSF 3 1 $1,000 COMPLETE ATTIC FINISH I Total ALT/RSF permits: 10 Total Valuation: $104,090 i BLD03-01016 CROELL INDUSTRIES 1NC 3310 OLD HIGHWAY #218 FND NON 1 0 $50,000 FOUNDATION FOR AGGREGATE STORAGE SILO AND MATERIALS TRENCH BLD04-00108 MARTIN R GAFFEY 203 SCOTT CT FND NON 2 I $8,000 FOUNDATION FOR MULT-LEVEL COMMERCIAL BUILDING I Total FND/NON permits: 2 Total Valuation: $58,000 I BLD04-00185 PLUM GROVE ACRES INC 203 SCOTT CT NEW MIX 2 5 $555,162 COMMERCIAL OFFICE BUILDING WITH APARTMENTS ABOVE I Total NEW/MIX permits: I Total Valuation: $555,162 i BLD04-00070 PROCTER & GAMBLE HAIR 2200 LOWER MUSCATINE NEW NON 1 0 $50,000 1200 SQ. FT. STORAGE BUILDING I Total NEW/~/ON permits: I Tota, Vah~ation: $50,000 ] BLD04-00190 JOHN W YAPP & BRIDGET ~ 1116 HOTZ AVE NEW RAC 1 1 $20,000 DET^C.ED O^RAOE ^D ITION TO BLD03-01009 JOHN C SOBASKI & JULIE F 654 BARRINGTON RD NEW RAC 1 0 $1,000 12' x 12' Uncovered wood deck(freestanding) I Total NEW/RAC permils :2 Total Valuation: $21,000 i BLD04-00158 ARLINGTON DEVELOPMEN' 28 BROADMOOR LN NEW RDF 1 2 $278,440 RDF WITH ATTACHED 2 CAR GARAGES 28-30 Broadmoor Lane BLD04-00167 ARLINGTON DEVELOPMEN' 64 BROADMOOR LN NEW RDF 1 2 $270,000 RDF WITH ATTACHED 2 CAR GARAGES 64-66 BROADMOOR LANE BLD04-00162 ARLINGTON DEVELOPMEN' 46 BROADMOOR LN NEW RDF 1 2 $250,000 RDF WITH ATTACHED 2 CAR GARAGES 46-48 BROADMOOR LANE BLD04-00163 ARLINGTON DEVELOPMEN' 84 BROADMOOR LN NEW RDF I 2 $250,000 RDF WITH ATTACHED 2 CAR GARAGES 84-86 BROADMOOR LANE BLD04-00098 ARLINGTON DEVELOPMEN' 115 BROADMOOR NEW RDF 1 2 $241,493 DUPLEX WITH ATTACHED 2 CAR GARAGES 149-151 BROADMOOR LANE BLD04-00099 ARLINGTON DEVELOPMEN' 63 BROADMOOR LN NEW RDF 1 2 $241,493 DUPLEX WITH ATTACHED 2 CAR GARAGES 63-65 BROADMOOR LANE Page: 6' City of Iowa City Date: 4/I/2004 Extraction of Building Permit Data for To: 3/1/2004 Census Bureau ,. ,L From: 3/31/2004 Type Type Permit Number Name Address Impr U~ Stories Units Valuation BLD04-00078 ARLINGTON DEVELOPMEN' 83 BROADMOORLN NEW RDF 1 2 $205,146 DUPLEX WITH ATTACHED 2 CAR GARAGES 83-85 BROADMOOR LANE BLD04-00076 SADDLEBROOK MEADOWS 79 PRIMROSE CT NEW RDF 2 2 $197,130 DUPLEX WITH ATTACHED S1NGE CAR GARAGES 79 (south unit) 81 ( north unit) I Total NEW/RDF permits: 8 Total Valuation: $1,933,702 BLD03-00476 VW DEVELOPMENT 531-53 N 1ST AVE NEW RMF 4 14 $2,063,747 14 UNIT MULTI-FAMILY CONDOMINIUM BLD04-00104 A.M. MANAGEMENT 2665 TRiPLE CROWN LN NEW RMF 3 12 $994,430 12 PLEX WITH ATTACHED GARAGES I Total NE~V/RMF permits: 2 Total Valuation: $3,058,177 BLD04-00189 SAYLOR CONSTRUCTION 50 ALDER CT NEW RSF 1 1 $560,000 SFD WITH ATTACHED 3 CAR GARAGE BLD04-00111 KENNEDY-HILGENBERG EI', 40 LARKSPUR CT NEW RSF I 1 $291,083 SFD WITH ATTACHED 3 CAR GARAGE BLD04-00112 RON SCHINTLER, INC. 5 LARKSPUR CT NEW RSF 1 1 $289,995 SFD WITH ATTACHED 2 CAR GARAGE BLD04-00191 JASON M & HEATHER M ME 1001 GOLDENROD NEW RSF 2 1 $265,000 SFD WITH ATTACHED 3 CAR GARAGE BLD04-00115 REGENCY HOMES 561 GALWAY DR NEW RSF 2 1 $225,994 SFD WITH ATTACHED 3 CAR GARAGE BLD04-00160 WALDEN WOOD ASSOCIAT] 47 CHARLES DR NEW RSF 2 1 $197,796 SFD WITH ATTACHED 2 CAR GARAGE BLD04-00179 PLUM GROVE ACRES INC 151 HUMMINGBIRD LN NEW RSF 1 1 $190,000 SFD WITH ATTACHED 3 CAR GARAGE BLD04-00139 SOUTHGATE DEVELOPMEN 63 CHARLES DR NEW RSF I 1 $177,000 SFD WITH ATTACHED 2 CAR GARAGE BLD04-00154 PAT & SHELLY DONAHUE 1469 WETHERBY DR NEW RSF 2 1 $176,884 SFD WITH ATTACHED 2 CAR GARAGE BLD04-00107 ARLINGTON DEVELOPMEN' 170 ASHFORD PL NEW RSF 2 1 $172,000 SFD WITH ATTACHED 3 CAR GARAGE BLD04-00096 ST ENTERPRISES LLC 1525 WETHERBY DR NEW RSF 2 1 $161,798 SFD WITH ATTACHED 3 CAR GARAGE BLD04-00155 ST ENTERPRISES LLC 2349 RUSSELL DR NEW RSF 2 1 $156,572 SFD WITH ATTACHED 3 CAR GARAGE BLD04-00106 ARLINGTON DEVELOPMEN' 167 ASHFORD PL NEW RSF 1 1 $150,000 SFD WITH ATTACHED 3 CAR GARAGE BLD04-00140 GREATER IOWA CITY HOUS 1241 MOSES BLOOM LN NEW RSF 2 1 $145,000 SFD ZERO-LOT LINE TOWNHOUSE UNIT BLD04-00145 GREATER IOWA CITY HOUS 1221 MOSES BLOOM LN NEW RSF 2 1 $145,000 SFD ZERO-LOT L1NE TOWNHOUSE UNIT Page: '/ City of Iowa City Date: 4/1/2004 Extraction of Building Permit Data for To:3/1/2004 Census Bureau it From: 3/31/2004 Type Type Permit Number Name Address Impr Usc Stories Units Valuation BLD04-00146 GREATER IOWA CITY HOU5 1201 MOSES BLOOM LN NEW RSF 2 1 $145,000 SFD ZERO-LOT LINE TOWNHOUSE UNIT BLD04-00175 GALWAY 3 LC 823 TIPPERARY RD NEW RSF 1 I $139,619 SFD WITH ATTACHED 2 CAR GARAGE Total NEW/RSF permits: 17 Total Valuation: $3,588,7411 BLD04-00204 GRANT WOOD ELEMENTAR 1930 LAKESIDE DR REP NON 1 I $92,952 REROOF ELEMENTARY SCHOOL BLD04-00142 PORTER, SUSAN 121 IOWA AVE REP NON 2 1 $44,000 REPAIR OF MASONRY EXTERIOR DUE TO FIRE DAMAGE BLD04-00196 BOYD, FRANK A 305 PRENTISS ST REP NON 2 1 $3,800 VINYL SIDING Total REP/NON permits: 3 Total Valuation: $140,752 I BLD03-00520 STEVE CLARK 1111 FAIRCHILD ST REP RAC 1 14 $1,200 REPAIR GARAGE Total REP/RAC permits: 1 Total Valuation: $1,200 I BLD04-00113 WALTERS, CLIFFORD 801 HIGHLAND AVE REP RDF 1 I $10,000 FIRE REPAIR BLD02-00406 4 OAKS 327 N JOHNSON ST REP RDF 1 1 $7,500 WINDOW AND DOOR REPLACEMENT OF RDF Total REP/RDF permits: 2 Total Valuation: $17,500 BLD03-00899 GEORGE FROHWEIN 713 OAKCREST AVE REP RMF 1 14 $1,000 REPLACE REAR ENTRY Total REP/RMF permits: 1 Total Valuation: $1,000 BLD04-00137 DONALD W BLACK 715 PARK RD REP RSF 2 0 $22,000 Repair portiion of foundation(se), install door between kitchen and garage BLD03-00701 JOE ELLIS BELL JR & KARL~ 5 DUNUGGAN CT REP RSF 1 14 $2,241 WINDOW REPLACEMENT 1N SFD BLD04-00134 DOUG & JO YOUNG 2623 HILLSIDE DR REP RSF 2 1 $1,200 BEDROOM WINDOW REPLACEMENT FOR SFD BLD04-00172 JAMES D & JUDY L STEFFEI' 2920 MUSCATINE AVE REP RSF 1 2 $1,000 2 EGRESS WINDOWS FOR SFD BLD04-00095 VANCE, CORTNEY D JR 1303 KEOKUK ST REP RSF 2 2 $850 BEDROOM WINDOWS Total REP/RSF permits: 5 Total Valuation: $27,291 / Page: 8 City of Iowa City Date: 4/1/2004 Extraction of Building Permit Data for To: 3/1/2004 Census Bureau From: 3/31/2004 Type Type Permit Number Name Address Impr Use Stories Units Valuation GRAND TOTALS: PERMITS: 109 VALUATION: $16,411,441 DRAFT MINUTES IOWA CITY BOARD OF APPEALS MONDAY, MARCH 8, 2004, EMMA HARVAT HALL IOWA CITY CITY HALL, 410 E. WASHINGTON STREET IOWA CITY, IA MEMBERS PRESENT: John Roffman, Steve Buckman, Wayne Maas, Anna Buss, Tim Fehr, Doug DuCharme, Gary Haman STAFF PRESENT: Tim Hennes (Sr. Building Inspector), Roger Jensen (Fire Marshall), Sue Dulek (Asst. City Attorney), Norm Cate (Sr. Housing Inspector), Doug Boothroy (Director- Housing & Inspection Services), Jann Ream (Code En- forcement Asst. acting as minute taker), Andy Rocca, Fire Chief OTHERS PRESENT: Jason DeStigter (Arco Design/Build), Tom Dziki (United Natural Foods), Lyle Seydel (Regal Construction, LLC), Kathy Maxwell, Eisa Feddersen (Delta Zeta), Jenn Hendricks, Chrissy Squire (Kappa Kappa Gamma), Nyle Jessen, Dorothy Maher (Alphi Chi Omega), Devon Dietz, Bob Crane (Alpha Tau Omega), Don Crum (Sigma Phi Epsilon). Janice Baumbach (Alpha Xi Delta) RECOMMENDATIONS TO COUNCIL: Recommended by a unanimous vote (7-0) that the 2003 International Building Code, the 2003 International Residential Code, the 2003 International Fire Code, the 2003 International Mechanical Code, the 2003 International Fuel Gas Code, the 2002 National Electrical Code, and the 2003 Uniform Plumbing Code with the local amendments to each of these codes be adopted by City Council. CALL TO ORDER: Chairperson Roffman called the meeting to order at 4:07 P.M. CONSIDERATION OF MINUTES: Minutes from the February g, 2004 meeting were discussed. MOTION: Maas moved to accept the minutes. Haman seconded. Motion passed unopposed. Appeal the decision of the Buildinq Official because there are practical difficulties involved in carryinq out the provisions of the code. (2340 Heinz Road) United Natural Foods is constructing a large warehouse addition to their facility at 2340 Heinz Road. Building code requires that the cooler room in the addition have smoke and heat venting. Openings in the roof (for the venting) are not practical for a cooler because of the condensation problem that would occur. United Natural Foods asked that a "large drop" sprinkling system be allowed as a substitute for the smoke DRAFT and heat venting. Roffman asked if an EFSR sprinkling system could be used since that will be allowed under the 2003 IBC which is in the process of being adopted. Hennes pointed out that EFSR systems could not be used for coolers that are kept under 40 degrees Fahrenheit and this cooler would be kept at approximately 34 degrees. Jason DeStigter (Arco Design/Build - general contractor for the project) explained how a "large drop" system works. It is a system that is designed to deliver a large amount of water to an area quickly. The system has been used in other United Natural Foods facilities elsewhere in the country and for other clients who have constructed cold storage facilities. The installation of a "large drop" system protects the heads from damage due to fork lifts and therefore makes it less likely that a system would be turned off because of recurring damage. Buckman asked if the facility was an FDA [Food and Drug Administration] facility. Destigter replied "no" - that they did not process food; it was only a food distribution warehouse. Hermes clarified that all of the materials being stored were Class I and Class II materials and that the cooler was next to a freezer with the same materials and that the freezer did not require smoke and heat venting. The only difference is that the freezer is kept at 32 degrees and the cooler is kept at 34 degrees. Hennes asked if they had considered a horizontal venting system. DeStitger said that it didn't matter if it was a side wall mounted system or a roof mounted system; the problem was that any mechanical system would allow water vapor into the cooler. DeStitger stated that they had tried to find a solution to the problem and contacted many exper[s and no solution could found that would allow mechanical venting without creating condensation. Hennes explained that the wall between the freezer and the cooler was not a rated fire wall. DeStitger explained that cooler / freezer units are prefabricated off site and it is not possible to put a rated wall between them, Roffman stated that using the drop system as an alternative material was probably the best bet in coming up with a solution to the problem since many design professionals had been trying to solve the problem and had not been able to come up with anything other than the large drop system. Maas asked if it would be possible to install a rated wall between the cooler and the rest of the warehouse. Buckman clarified that the code issue was smoke and heat venting. Roffman asked Jensen what he thought. Jensen thought that there should be some way to engineer a solution that meets the requirements of the code. Discussion occurred as to what that engineered solution could be. Buckman wondered about a high door that would normally be closed but would open automatically with the fire alarm to vent smoke into the main warehouse which would then be vented through the venting facilities of the main warehouse, Fehr had reservations about trying to engineer a system that was not a real commercial system because it would probably never get used or tested and then, if something did happen, it probably wouldn't work. Dziki stated that he didn't see a clear intent in the code for venting in this situation since freezers are exempted from smoke and heat venting. There is only a 4 degree difference between the cooler and the freezer and he didn't see why that should make a difference. Jensen stated that the fire code developers were recommending removing the exemption for freezers. Roffman asked for a direction from the Board. MOTION: Buckman moved to approve the appeal because there are practical difficulties involved in installing a mechanical smoke and heat venting system in a cooler and the modification, including the installation of the large drop sprinkling system, is in compliance with the intent and purpose of the code and does not lessen health, accessibility, life and fire safety or structural requirements. Fehr seconded. DRAFT DISCUSSION: Jensen stated that it is lessening fire safety because, if the area is not vented, then there would have to be firefighters placed on the roof in case of a fire. VOTE: The motion passed unanimously (7-0) to approve the appeal. Continued discussion and possible recommendation to Council of adoption of the updated codes as follows: a. 2003 International Building Code (IBC) b. 2003 International Residential Code (IRC) c. 2003 International Fire Code (IFC) d. 2003 International Mechanical Code (IMC) e. 2003 International Fuel Gas Code (IFGC) f. 2002 National Electrical Code (NEC) Cl. 2003 Uniform Plumbin.q Code (UPC) Henries explained that he wanted to propose another amendment that would delete the sound transmission section from the 2003 IBC. He said it was not a life safety issue and the requirement does present problems. Hennes thought that the fire resistiveness requirement took care of any sound problems between units. The problem occurs in corridor walls with 2x4 walls 16 inches on center. Quite often these are bearing walls and the studs have to be 16 inches on center which creates greater sound transmission and there really isn't any way to test for transmission. Hennes asked if the Board had any other questions pertaining to the other codes. Fehr asked for clarification on control valves being required on each floor of a building in the fire code. He wanted to be sure it only applied to floors that are occupied. Discussion occurred as to where the valves could be placed such as above the ceiling. Maas stated that he would be against requiring control valves on each floor because of the cost of construction. Fehr thought if dedicated lines were used, all of the control valves could be in one location and then fire fighters would not have to try and locate valves on each floor. Roffman asked how the bubble cover requirement for exterior outlets was going to be enforced. Hennes explained that it would only apply to unattended outlets - outlets where something is plugged in on a long term basis like a pump for a pond. Roffman suggested that a notice be sent out to electricians so that they will be aware on how the code will be enforced. Henries stated that the Homebuilders Association had requested that all of the local jurisdictions adopt the new codes at the same time so July 1,2004 was the date the codes would become effective once passed by Council. Jensen asked that exemption "j" from the smoke and heat venting table which allows the exemption when an EFSR sprinkler system is installed be eliminated from the table. Roffman opened the discussion of fire sprinklers in sororities and fraternities to the public and asked that only those people speak who had something new to present. Dotty Maher wanted be sure that Board had received the letter that several fraternity and sorority board members had sent to them. She also wanted to review a letter that John Hadley, Guardian Security Systems, had written to the City in which he presented alternatives to increasing fire safety in fraternities and sororities without requiring sprinkling. Jensen stated that the federal legislation, the Fire Sprinkler Incentive Act, is pending in Congress and is waiting on impact analysis reports that are due in April. He has been told that a number of organizations including the Intra-fraternity Council are planning to be in Washington at that time to lobby for its passage. Don Crum pointed out the federal legislation also refers to fire prevention systems not just sprinkling. He felt that a thorough analysis should be done of a all DRAFT multifamily buildings in Iowa City to determine just exactly what measures should be taken to increase fire safety. Bob Crane, Alpha Tau Omega, stated that costs would just be too great to ask fraternities and sororities to absorb. Devon Deitz, Alpha Tau Omega, stated that the Hadley letter should be considered. He felt that smoke inhalation was as dangerous as being burned. Roffman asked if the Board was ready to make recommendations to Council concerning the codes. Hennes clarified that the 2003 IBC also includes the section about the sprinkling of fraternities and sororities. He also reminded them about the added amendments of deleting the sound transmission section and the doubling of fees for work done without a permit. MOTION: Buss moved that the requirement for retrofitting of fraternities and sororities with sprinkling systems be removed from the building code. Buckman seconded. DISCUSION: Buckman stated that a lot of students live in multi-family housing and he did not see why the distinction was being made for fraternities and sororities. Fehr wondered why the range of prices for installations seemed to be so varied. Roffman said that there are many variables that could affect cost like the construction of the building and whether or not pipes are concealed. Buss stated that she has had to deal with water damage from sprinklers in buildings and insurance costs do increase. Jensen summarized the Fire Department's position on requiring sprinklers. He stated that statistics show that the greatest risk of fire death occurs in ages 20-24. This age group takes great risks and is significantly influenced by peer pressure. It only takes one careless individual to put everyone at risk. Sprinklers are the insurance that saves lives and reduces property damage. Sprinklers provide protection from stupidity. He listed the advantages of sprinkling systems. Jensen said he downloaded information from the internet form the North American Intrafraternity Conference in which they support the installation of sprinklers in student housing. Buss stated that you can't legislate against stupidity and what the City currently has in place with required inspections and safety equipment should be adequate. VOTE: Roll call vote: Buckman -yes, Fehr-no, DuCharme -no, Roffman -yes, Maas - yes, Buss -yes, Haman -yes. Motion passed 5-2. Roffman asked for a motion on recommending the 2003 IBC with amendments. MOTION: Haman moved that the 2003 International Building Code with amendments be recommended for adoption to City Council and the public hearing set. Buss seconded. VOTE: Motion passed unopposed. MOTION: Buss moved that the 2003 International Residential Code with amendments be recommended for adoption to City Council and the public hearing set. Maas seconded VOTE: Motion passed unopposed. Roffman asked for discussion or a motion concerning the 2003 International Fire Code. Jensen clarified the previously discussed changes to fire code amendments. DRAFT Language would change to "for each normally occupied" floor in 907.9. He requested the deleting of exemption "J" in the smoke venting table. He also clarified that the language would reflect that control valves would be required "for" each floor and not necessarily "on" each floor. MOTION: Buss moved that the requirement for the retrofitting of fraternities and sororities with sprinkling systems be deleted from the fire code. Maas seconded. VOTE: Motion passed 5-2 with Fehr and DuCharme voting in the negative. MOTION: Buss moved that the 2003 International Fire Code with amendments be recommended for adoption to City Council and the public hearing set. Haman seconded. DISCUSSION: Hennes asked for clarification that the amendments would include the deletion of exemption :J" in the smoke venting table. The Board indicated that was the case. VOTE: Motion passed unopposed. MOTION: Haman moved that the 2003 International Mechanical Code be recommended for adoption to City Council and the public hearing set. Buss seconded. VOTE: Motion passed unopposed. MOTION: Buss moved that the 2003 International Fuel Gas Code be recommended for adoption to City Council and the public hearing set. Haman seconded. VOTE: Motion passed unopposed. MOTION: Buss moved that the 2002 National Electrical Code with amendments be recommended for adoption to City Council and the public hearing set. Maas seconded. Hennes reiterated the changes to the amendments concerning bubble covers, the wet zone in bathrooms and GFCI's in commercial kitchens. VOTE: Motion passed unopposed. MOTION: Haman moved that the 2003 Uniform Plumbing Code with amendments be recommended for adoption to the City Council and the public hearing set. Buss seconded. VOTE: Motion passed unopposed. OTHER BUSINESS: Mike Emelfarb, 510 S. Van Buren Street, spoke to the Board requesting amendments be added to the Iowa City Housing Code. He explained that he is a senior at the University of Iowa and when he was out of town for winter break his apartment was robbed. He was never notified that the break-in had occurred. His landlord told him that if he wanted a new lock for his door that he would have to pay for it. There are security cameras in the building but the tapes were never made available to the police. He proposed that a tenant bill of rights be made available to a tenant when the lease is signed. He also proposed that when a crime occurs in a building, a housing inspector be called to inspect in order to make sure that no housing code violation contributed to the crime. He proposed that there should be a definition of secured building and that in any multi-family building of eight or more units, that the outside door is a Iockable door with an intercom system to the units. He DRAFT also wanted security tapes held for at least 30 days to give a tenant time to gather evidence in case of a crime. His last request was to require landlords to notify tenants of any emergency situation that occurs in their building. Roffman recommended that he put his proposals in writing and submit them to Housing and Inspection services. Buss told him to look at State tenant landlord law where all of his issues are addressed. The next meeting was scheduled for April 5, 2004 if there is an appeal. Buss asked to revisit the issue of charging for commercial fire inspections. She felt that the City is overlooking a potential revenue source by not charging and it is a service that the City should charge for. Hennes said that fees are adopted by Council and didn't think that the Board recommended fees. He thought that the direction should come from Council for a recommendation by staff about if fees should be charged and, if so, how much. Jensen stated that charging fees might be a way to support another staff person in fire prevention but previous councils have not been receptive. ADJOURNMENT: Buckman moved to adjourn the meeting. Buss seconded. The meeting adjourned at 6:17 P.M. John Roffman, Board of Appeals Chair Date