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HomeMy WebLinkAbout1996-03-05 AgendaIOWA CITY CITY COUNCIL AGENDA SPECIAL COUNCIL MEETING OF MARCH 5, t996 7:30 P.M. COUNCIL CHAMBERS, CIVIC CENTER 410 EAST WASHINGTON Subject to change as finalized by the City Clerk. Office, 356-5040. For a final official copy, contact the City Clerk's ITEM NO. 1 o ITEM NO. 2 - ITEM NO. 3 - AGENDA IOWA CITY CiTY COUNCIL SPECIAL COUNCIL MEETING - MARCH $, 1996 7:30 P.M. COUNCIL CHAMBERS CALLTO ORDER. ROLL CALL, MAYOR'S PROCLAMATIONS. a. b. Children and Healthcare Week- March 17-23, 1996. - Daffodil Days - March 26-29, 1996. -~/P~, ~ CONSIDER ADOPTION OF THE CONSENT CALENDAR AS PRESENTED OR AMENDED. a. Minutes of Boards and Commissions. (1) Design Review Committee meeting of January 16, 1996. (2) Design Review Committee meeting of February 20, 1996. (a) Consider a recommendation of the Design Review Committee that the Council adopt a resolution of intent to comply with Design Review Oveday Zone Ordinance. (b) Consider a recommendation of the Design Review Committee that the Council Implement the Aitemate Bid Items as part of the Burlington and Gilbert Street intersection improvements. A memo from the Committee is included in the Council packet regarding this item. (3) Housing and Community Development Commission meeting of January 18, 1996. (4) Broadband Telecommunications Commission meeting of January 22, 1996. (a) Consider a recommendation from the Broadband Telecommunications Commission to approve a pass-through fee of 50 cents per cable TV subscriber per month. (5) Broadband Telecommunications Commission meeting of January 29, 1996. #2 page ITEM NO. 2 - M~YOR'S PROCLi%MATIONS. a. Children and Healthcare Week - March 17-23, b. Daffodil Days - March 26-29, 1996 1996. Nov/ Children and Healthcare Week. (Reads Proclamation). Laura Phearman/ I work at the University. I am a pediatric surgery nurse there but I am also the president of the Iowa Affiliation of the Association for the Care of Children's Heath and we appreciate the proclamation and we just want everyone to be aware that the week of the 17th through the 23rd is the National Children and Healthcare Week. We are going to be doing quite a few things throughout the community and community to heighten awareness. This year the theme is "Preparation is a Partnership." Thank you very much. Nov/ The second proclamation. (Reads Daffodil Days Proclamation). Here this is with her yellow. Patty Rossman/ Thank you very much for giving us this mayor's proclamation. My name is Patty Rossman and I am co-chairing this year's Daffodil Days with Nancy Williams and we will appreciate all of your support for this fund raiser that the American Cancer Society is putting on. We hope to see you all purchasing daffodils that week, March 26-28, those three days or advanced orders. If you are interested, you can call the American Cancer Society Office over at Mercy Hospital. Thank yOU. Thisrepresents only areasonably accuratetranscrlptlon ofthelowe City council meeting of March 5,1996. F030596 Agenda Iowa City City Council Special Council Meeting March 5, 1996 Page 2 (6) Planning and Zoning Commission meeting of February 15, 1996. (a) The Commission recommended approval of SUB95-0032, an application for preliminary plat approval of Galway Hills, Part{ Three and Four, subject to the approval of a Grading Plan and a Sensitive Areas Site Plan prior to Council consideration of the plat. (b) The Commission recommended approval of an amendment to the Comprehensive Plan to amend the JCCOG Arterial Street Plan to include the extension of Oakdale Boulevard from First Avenue east to W66, Dubuque Street. (c) The Commission recommended approval of the east alignment for the extension of Highway 965. (d) The Commission recommended approval of REZ95-0016, an application submitted by Danette and John Raley to rezone a .14 acre parcel located at 24 N. Van Burart Street from RM-44, High Density Multi-Family Residential, to R/O, Residential Office. (7) Iowa City Public Library Board of Trustees meeting of February 22, 1996. b. Permit Motions and Resolutions as Recommended by the City Clerk. (1) Consider a motion approving a Class "C" Liquor Licanse for Elks Lodge B.P,O.E. ~590 dba Elks Lodge B.P.O.E., 637 Foster Rd. (Renewal) (2) Consider a motion approving a Class "B" Beer Permit for Benjamin Bardentes dba La Pedita Mexican Cafe, 327 E. Market St. (Renewal) (3) Consider a motion to refund an unused portion of a Class "C" Liquor License for Fieldhouse, Inc., dba The Field House, 111 E. College St. (4) Consider a motion to refund an unused portion of a Class "E" Liquor License for Randall Foods dba Randali's Pantry, 1851 Lower Muscatine Rd. (5) Consider a motion to refund an unused portion of a Class "E" Beer Permit for Randall Foods dba Randali's Pantry, 1851 Lower Muscatine Rd. (6) Consider a resolution to refund cigarette permit to Randali's Pantry, 1851 Lower Muscatine Rd. Agenda Iowa City City Council Special Council Meeting March 5, 1996 Page 3 qs-q5 % - '+5 (7) Consider a resolution to refund cigarette permit to Soho's, 1214 S. Gilbert St. (8) Consider a resolution to issue cigarette permits to Soho's, 1208 Htghland Court and The Field House, 111 E. College St. c. Setting Public Hearings. (1) (2) CONSIDER A MOTION SETTING A PUBLIC HEARING FOR MARCH 26, t996, ON THE CITY OF IOWA ClTY'S FY97 IOWA DEPARTMENT OF TRANSPORTATION CONSOLIDATED TRANSIT FUNDING GRANT APPLICATION AND AUTHORIZING THE CITY CLERK TO PUBLISH NOTICE OF SAID HEARING. Comment: In Mamh, JCCOG will be completing Iowa City Transit's FY97 Iowa DOT Consolidated Transit Funding Grant Application. This application will contain FY97 State Transit Aesistanca and Federal Transit Administration capital projects. A public hearing on the application is required by state law, with notice of the hearing published in advance. The grant application will be available for public review prior to the headrig. A memorandum listing the projects is included in the Council packet. CONSIDER A RESOLUTION STATING THE CITY OF IOWA ClTY'S INTENT TO RESCIND RESOLUTION NO. 92-75 AND REPEAL ORDINANCE NO. 92-3530 AND SETTING A PUBLIC HEARING ON SUCH ACTION. Comment: In July of 1992, the City Council adopted a resolution establishing the Northgate Corporate Park Urban Renewal Plan and an ordinance establishing a tax increment financing mechanism to assist National Computer Systems (NCS) with the construction of a new facility. Since then, NCS has expanded its facility at its existing location and other development activity has taken place within the Northgate Corporate Park Urban Renewal Area. The proposed resolution states the council's intent to hold public hearings on March 26, 1996, on rescinding the urban renewal plan and repealing the tax increment financing ordinance. A memorandum from staff is included in the Council packet. Agenda Iowa City City Council Special Council Meeting March 5, 19.96 Page 4 d. Resolutions. (1) CONSIDER A RESOLUTION AUTHORIZING APPUCATION ON BEHALF OF THE CITY OF IOWA CiTY WITH THE U.S. DOT FOR A GRANT UNDER 49 U.$.C 5307 [FORMERLY SECTION 9] FOR TRANSIT CAPITAL ASSISTANCE FOR FY96. Comment: In March, JCCOG will be completing a Federal Transit Administration [FTA] Section 5307 application on behalf of Iowa City Transit. Funding in the amount of $11,440 [80%] is being requested for the purchase of 13 replacement driver seats for the transit fleet. The total project cost is $14,300. Local funding will come from the transit capital reserve fund. (2) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CiTY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A PROMISSORY NOTE FOR REHABILITATION OF THE PROPERTY LOCATED AT 620 SOUTH CAPITOL STREET, IOWA CITY, IOWA. Comment: The owner of the property located at 620 South Capitol Street received financing through the City's Housing Rehabilitation Program on August 28, 1987, The financing was in the form of a Five Year Depreciating Lien for the amount of $5,000. The terms of the note were satisfied August 25, 1992; thus, the lien can now be released. (3) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A PROMISSORY AND A MORTGAGE FOR REHABILITATION OF THE PROPERTY LOCATED AT 2713 FRIENDSHIP STREET, IOWA CITY, IOWA. Comment: The owner of the property located at 2713 Friendship Street received financing through the City's Housing Rehabilitation Program on November 8, 1994. The financing was in the form of Conditional Occupancy Loan for the amount of $4,100, which was amended to the amount of $3,219 (the actual cost of the project) on June 2, 1995. The note was paid off on July 31, 1995; thus, the lien can now be released. Agenda Iowa City City Council Special Council Meeting March 5, 1996 Page 5 (4) (5) (6) CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATrEST THE RELEASE OF A RENTAL REHABILITATION LIEN REGARDING A RENTAL REHABILITATION LOAN FOR PROPERTY lOCATED AT 7t4/7t6 IOWA AVENUE, IOWA CITY, IOWA. Comment: The owner of the property located at 714/716 Iowa Avenue received a $5,000 loan through the City's Rental Rehabilitation Program on September 13, 1985. The financing was in the form of a 10 year no interest Declining Balance Loan. The terms of this loan were satisfied January 13, 1996; thus, the lien can now be released. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A RENTAL REHABILITATION MEN REGARDING A RENTAL REHABILITATION LOAN FOR PROPERTY LOCATED AT 722 IOWA AVENUE, IOWA CITY, IOWA. Comment: The owner of the property located at 722 Iowa Avenue received a $5,500 loan through the City's Rental Rehabilitation Program on September 13, 1985. The financing was in the form of a 10 year no interest Declining Balance Loan· The terms of this loan were satisfied January 13, 1996; thus, the lien can now be released. CONSIDER A RESOLUTION AUTHORIZING THE MAYOR TO SIGN AND THE CITY CLERK TO ATTEST THE RELEASE OF A LIEN REGARDING A PROMISSORY NOTE FOR REHABILITATION OF THE PROPERTY LOCATED AT 40'1 BROWN STREET, IOWA CITY, IOWA. Comment: The owner of the property located at 401 Brown Street received financing through the City's Housing Rehabilitation Program on October 6, 1987. The financing was in the form of a Five Year Depreciating Lien for the amount of $3,500. The terms of the note were satisfied October 6, 1992; thus, the lien can now be released. Agenda Iowa City City Council Special Council Meeting March 5, 1996 Page S e. Motions. (1) CONSIDER A MOTION TO APPROVE THE APPOINTMENT OF ANDREIN ROCCA AS FIRE CHIEF. f. Correspondence. (1) Letter from the Heritage Area Agency on Aging Johnson County Task Force regarding the Senior Center Coordinator position~ END OF CONSENT CALENDAR. ITEM NO. 4 d PUBLIC DISCUSSION (ITEMS NOT ON THE AGENDA), ITEM NO. $ - PLANNING AND ZONING MATTERS. Consider an ordinance amending Title 14, Chapter 6, "Zoning," Article H, "Industrial Zones," to allow the outdoor storage of recyclable materials in the I-1 zone as an accessory use to a recycling processing facility by special exception. (First consideration) Comment: At its February 1 meeting, by a vote of 4-0, the Planning and Zoning Commission racommended approval of the proposed amendment concoming outdoor storage of recyclable materials. The Commission's recommendation is consistent with the staff recommendation contained in the staff memorandum dated January 26. No comments were received at the February 26 public hearing on this item. e, #4 page 1 ITF~NOo 4 - PUBLIC DISCUSSION (ITEMS NOT ON THE AGENDA) Nov/ Next item is public discussion. This is for items that are not on today's agenda. Atkins/ Mayor Novick, before any folks come to the microphone, might I have two minutes since it's early in the meeting. I want to point out something to you and to the community, if you wouldn't mind. Nov/ By all means. Atkins/ Our recycling effort and it is effort has taken on new proportion. getting them all picked up. our citizens' Bottom line is, recycling we ain't Nov/ We noticed. Atkins/ I wanted to point out to you and to the community that our crews were virtually overwhelmed. And we have whole neighborhoods that have been, they're not missed. We just simply didn't get there. It's going to require some changes in scheduling. We did have a piece of equipment that went down. Please don't take this first big big day of recycling as an example of what's going to happen. We just simply did not expect the volume of business that we got today. Kubby/ Those volume based rates really kick it in. Atkins/ That's for you to debate. But the important thing is that please just bear with us. We'll get caught up again. It wasn't just hit or miss. There are neighborhoods that we missed on the thing, so just be patient. We'll get caught up. That is all. Thank you. Kubby/ Good news. Thornberry/ Well there goes my information. Arkins/ I'm sorry. Nov/ Well, you can also tell us about the people who purchased or did not purchase the extra bags. How are we doing on that department? Atkins/ I don't have today's pickups schedule, but we do about 2400 stops a day and on Monday we only had 150 of the stops that Thlsrepr~ents only area$onably accuratetranscription ofthelowa City council meeting of March 5,1996. F030596 #4 page 2 were in fact out of compliance. They put more at the curb than is permitted under the ordinance. But I think it's really a pretty good first day. Thursday, Friday we'll kind of go over and see how the whole week went. The recycling thing was the most disappointing that we couldn't get all of it. And we're hoping that we don't get a lot of snow tomorrow. Nov/ We hope not. Kubby/ And the lids arrived. Arkins/ And the lids arrived. Many folks didn't put the lids on, but we're off to an interesting start. We'll get it all back on track. Nov/ The lids arrived and they're delivered. I think they should stick a lid on it. Okay. Atkins/ Okay. Thank you. Nov/ Anyone else here who would like to talk about something that is not on today's agenda? Rodney Alber/ 400 First Avenue. If you will once again. I have gained access to the proposal that was, I suppose, voted through. It's a moving memorandum as far as I can read in to it. Nov/ Would you give your name and address? Alber/ Rodney Albers. 400 First Avenue. Excuse me. The issue I'm addressing of course once again is the Water Treatment Facility Proposal that's in working. It seems to be a moving memorandum. I would once again ask the city manager to address the issues of the nitrates and nitrites that are in the facility. I see in the report that that's an additional $4,000,000 expenditure. One to four million dollars if I may. And then on the other end of that, we need a mechanical dewatering device for our lime sludge deposits if we're to utilize it as a fertilizer that local farmers tell me that they don't really want to use because we don't want it in our water. We would still need the piece of equipment valued at $4,000,000 in the report. This one I do have. And perhaps we could hire out an independent subcontractor. Larry Lutz is available. I understand he has an eco-treat business established that would perhaps do that for 10% or even 5% of that expenditure. The residual question, it seems to be an Thisrepresents only a reasonably accurate transcription ofthelowe City council meeting of March 5, 1996. F030596 #4 page 3 ongoing liability question. I think the city attorney even let me know that the residuals is something that you can use this as a slander position readily but you get yourself in a Catch 22 real quick. I apologize for what I may have said over the phone. I wasn't pointing any fingers ma'am. I was just gathering information and I was throwing out what I was I had in my back pocket per se. So on that I apologize. Those are my two main issues is the fact that our water itself, at the customer point is still going to be negligent in nitrate and nitrites and it appears that the well assembly field has moved since that proposal. It used to be along 1-80 and down Scott Boulevard there used to be a string line. This is my third issue. It has to do with the raw, excuse me, the clean water back into the system, the main water line. On my top map here, I can't keep my stuff very organized on a big map any more so what I did was drew up the proposal how they were going to get it into the system. It involves 35,480 feet of 24 inch water main which I guess you can tap into it once you get development out there by the 1-80. You know that's a couple miles of 1-80 there that I'm not sure who's going to get to use that, but it seems like it's bad utilitarian design when we're going to need our improvements in the town as we're realizing we have a large issue, $50,000 sewage upgrade in the works. Kubby/ Rodney, we're not doing that any more. I don't know what version. Alber/ That's where I had a problem. I just got the (can't hear) that's in circulation, but it's '93 and in '94 of course we changed the well set, but as far as the piping goes, if those numbers are way swayed in that report, it's still five miles of piping at $3.45 million. Kubby/ We're not using that strategy any more of doing the silurians along 1-80 and down by Scott Boulevard. There's not just- Alber/ That's the raw water. This is the treated water I'm speaking of. Kubby/ You're talking about treated? Alber/ I'm talking about treated water to get it back in the system. Once again, I feel that a more, this kind of shows you the Iowa City map, you know it's just this out of the phone book, whatever. Maybe if you moved it down and put it more in This represents only a reasonably accurate transcription of the iowa City council meeting of March 5, 1996. F030596 #4 page 4 a centralized where it's inaccessible to the customers, as opposed stringing a line, you know. You understand the difference there. It's two different issues. One we got the raw water coming in to treat it. Kubby/ I understand. I misunderstood what you were saying. Alber/ This is the other side. Yeah, I've seen both schematics. Pretty run around. 35,480 feet of 24 inch. It seems that half of it comes through the peninsula and through the soccer fields, which I don't think we're going to use, so it's a wasted expenditure once again. And it ends costing $3,450,000. It seems like a straight line (can't hear) If I was a plumber on this contract, thank you. These are the three issues items that I appreciate you addressed. I developed a proposal that seems simplistic, and to the form of the city, but it seems that a skeleton autocad program was utilized to distribute the water in our system and I think that the computer programmer may have just entered the data so that the flow worked pretty well without true continuation of the process of what we've got here in front of us. He put these lines all the way around town and it worked good on paper. But the skeleton, if I read it right, it was 8 inches and above in line. Well that's a pretty big pipe, ~d then he came back around and said maybe it's six inches that we entered in. You know those are hard to enter into a computer in a decent form, at a structure I mean. That's how a computer's run once you get too many of those veins out their, it just doesn't work. So once again and the computer address there. Thank you for your time. Nov/ I think you've used your five minutes and we'll try and get back to you. Albers/ Yeah, I understand we have a long session so thank you. Nov/ Before we go too much farther I want to recognize the fact that we have a special visitor here today from Africa. There's a group from both Congo and Zaire. They're studying the American electoral system and process, and as a sub-regional project for Africa. We welcome them and hope that they are happy and learning something. Item- excuse me. Sorry. Anna Buss/ 525 W. Benton. Well it's been a while but I've got a good one this time. First off for anybody who owns a duplex, a four-plex, a four-plex or under, I think everybody ought to be checking their water, sewer, and trash bills for one of the city's-As an honest person, I came in to the city and I talked Thisrepresents only areasonably accuratetranscriptlon ofthelowaCiw council meeting of March 5,1996. F030596 #4 page 5 to Diana Donahue, and I asked her what do we do when we have a duplex about the trash system, because at 525 W. Benton, as you well know, I've been here before complaining about this, we have periodic people who come by and dump trash in our yard and they're nice enough to put it in bags, but this has been a concern to which she looked up on the computer and the computer told her that, well Ms. Buss, you are not being billed for a duplex. You are in fact only being billed for a single family dwelling. Well I'll have you know that, and I told her the same thing, that I bought this house as a duplex in 1988. In March of 1988 when the offer was aocepted, I came in to the city, I grabbed one of the city inspectors and said please quickly while this house is empty, go find all the faults, and I want to have it completely inspected so we can get all the work done before any tenants or I move in. I went into the Water and Sewer Department and I said, this is a duplex and I need to make arrangements to get the water bills put over into my name. I did the same with Iowa Illinois Gas and Electric. And at that time, I made it very clear it was a duplex. No problem. We'll zoom back to right now about three weeks ago. And she says, well, in case you haven't been billed as a duplex, we're going to go back, nice people that they are, and we're going to go back five years and we're going to figure out your bill and we're going to split it with you. Letter in hand, I got it today. They're also gracious enough to set a payment program because they understand that if by even splitting the bill, this could be of a great expense. To this bill, I say bull. As a business person, if I came in to any of your businesses and you give me too many of anything, books, hamburgers, beads, I don't care what it is, and you discover it later, I doubt very much that you're going to call me up and say come back and pay this, because it's going to look pretty stupid that you didn't figure it out at the beginning. Now when I came in in '88, I was honest and ! told everybody, this is what it is. The house has been permitted as a duplex for all of these years. I paid taxes on this house as a multi-family dwelling. But I don't think that it's right that when somebody comes in, if the city can't go down to, this house has had a permit on it. It always has had. And if the permit department doesn't speak to your billing department, I don't think that's the consumer's fault. And I don't think I'm the last one that's going to be here talking about this. I may be here often but I may not be the last one. I know there's probably many others. I've talked to two or three people already who have called me who have gone in and talked to Diana as well. Now I think the city ought to get together and do something about this. I'm holding off paying Thisrepresents only a reasonably accurate transcription ofthelowa City council meeting of March 5,1996. F030596 #4 page 6 the bill. I will have everybody know that. I don't think that it's legal to disconnect my water in lieu of this bill. I'm sure I'll find out soon. But I really am going to take issue with this because I'm sorry if the city as a whole is not wise enough to when I came in in the first place and said here it is. And if they can't figure it out in their book work, I'm sorry that's not my problem. We're already paying a lot more for less pick up. And I really have an issue with this being able to back bill. I have a real problem with it. Thank you. Nov/ Anna, are you working on a single water meter or are there two water bills? Buss/ Oh. I just have a single meter. There's a lot of us that pay our water bill. I mean what difference does it make. It's an eight-plex and there's a single water meter, or if it's a four-plex and a single water meter. The issue is, when I came in in March of 1988, I said this is a duplex. When I signed up for it, I even tried to see if we could get the electric meters put back. I even asked if it was possible to have two water meters. But because of the age of the house, this wasn't possible. So the city was aware and it's been licensed and I'm paying permit fees for a duplex. So if I'm not going to be listed as a duplex then fine I shouldn't have to be inspected as one. Kubby/ Although what happens when, I mean, that's why we split the bills, because what's happened is for this period of time the rest of the community has paid for the pick up of your duplex. And so that's not very fair either. Buss/ Not really because a lot of the stuff I take to the dump myself. And I've even come in and tried to pull out of it and they've said that, I mean, when I was first there I tried to pull out of it and they said because of the city ordinances they couldn't without (can't hear). Kubby/ Somebody does pickup for four units or less with our residential pickup program, and whether or not you choose to use it, it is your choice but you are still required to pay for it. Buss/ And I don't have a problem with that. Kubby/ And that's why we split the difference because we recognize the mistake. That's why we have the policy the way we have it is that we understand that we have some responsibility here Thlsrepresentsonlyareasonablyaccuraletranscription ofthelowaCItycouncilmeetlng of March 5,1996. F030596 #4 page 7 and so but we also have to deal with the fairness issue to the rest of the community who has been picking up the cost of that duplex since '88. Buss/ Karen, when I bought the house, I came in and made it clear it was a duplex. Kubby/ And I don't doubt that at all. Buss/ I have a real problem with all of a sudden we're wrong. I don't have a problem with paying it from now on. I don't have a problem with that. But I have a problem with this. If the cable company screws up, or if anybody else, if Iowa Illinois screws up, they can't go back and do it. Why can the city? They don't. Kubby/ Is there any legal problem with our policy as it is written, Linda? Woito/ I think we ought to talk about this some other time. Buss/ Has this ever been an issue? Woito/ It has been litigated. Buss/ Has somebody ever litigated? Especially when the person came in willingly? Kubby/ You're not the first person. Buss/ And I'm sure I won't be the last. And I'm hoping that anybody who watches the channel 4, be sure and call me. My number is 339-4783. That's my office. If you'll call me and give me your name, I'll gladly, we might as well get together and talk about it, because I have a problem with this. Nov/ Is there anyone else who would like to speak on an item not on the agenda? Thisrepresents only areasonably accuratetranscription ofthelowa City council meeting of March 5,1996. F030596 Agenda Iowa City City Council Special Council Meeting March 5, 1996 Page 7 bo Co Consider an ordinance amending T'~e 14, Chapter 6, "Zoning," to allow temporary real estate sales centers in residential zones. (First consideration) Comment: At its February 1 meeting, by a vote of 4-0, the Planning and Zoning Commission racommended approval of the proposed amendment concerning real estate sales centers in residential zones. The Commission's recommendation is consistent with the staff recommendation contained in the staff memorandum dated February 1. No comments were received at the February 26 public hearing on this item. Consider an ord,nance amending the Cond~onal Zoning Agreement for ~'~ D&L Subdivision, located southeast of the intersection of Highway 1 and Sunset Street, to eliminate the requirement to provide access to I~roperty to the south. (REZ96-0002) (First consideration) ~ ~ ~ Comment: At its February 1 meeting, by a vote of 4-0, the Planning and Zoning Commission recommended approval of the proposed amendment of the Conditional Zoning Agreement for the D&L Subdivision. The Commission's recommendation is consistent with the staff recommendation contained in the staff memorandum dated January 18. In a letter dated February 20, 1996, the applicant has requested expedited consideration of this item. No comments were received at the February 26 public hearing on this item. #5c page 1 ITEM NO. $c. Consider an ordinance amending the Conditional Zoning Agreement for the D&L Subdivision, located southeast of the intersection of Highway 1 and Sunset Street, to eliminate the requirement to provide access to property to the south. (REZ96-0002) (First consideration) Nov/ Moved by Vanderhoef, seconded by Thornberry. Discussion. Kubby/ I don't remember seeing why they want to expedite ito So if we could have that again in our packet for-Or even comment at the next informal before the next time, that would be great. Nov/ Bob. Bob is not here. Kubby/ Thank you. Nov/ Any other discussion? Roll call- (yes). First consideration has passed. This represents only a reasonebly accurate transcription of the Iowa City council meeting of March 5, 1996. F030596 Agenda Iowa City City Council Special Council Meeting March 5, 1996 Page 8 ~]6 -,37re Consider an ordinance amending T~e 14, Chapter 6, entitled "Zoning," Article K, entitled "Environmental Regulations," Section 1, entitled "Sensitive Areas Ordinance," Subsection I, entitled "Steep Slopes," to allow consideration of development activities within areas containing previously altered slopes. (Second consideration) Comment: At its February 1 meeting, by a vote of 40, the Planning and Zoning Commission recommended approval of an amendment to the steep slopes section of the Sensitive Areas Ordinance. The Commission's recommendation is consistent with the staff recommendation contained in the staff memorandum dated January 18. Public comments were received atthe February 13 and February 26 public hearings on this item. In a letter dated February 21, 1996, Kevin Kidwell has requested expedited consideration of this item. Action: Consider an ordinance amending the Zoning Chapter by approving a Sensitive Areas Development Plan and changing the use regulations from PRM, Planned High Density Multi-Family Residential Zone, to PRM-OSA, Planned High Density Multi-family Residential - Sensitive Areas Overlay Zone for a 0.32 acre property located at 517 S. Linn Street. (RF796-0001) (Second consideration) Comment: At its February 1 meeting, by a vote of 4-0, the Planning and Zoning Commission recommended approval of a Sensitive Areas Development Plan and Sensitive Areas Overlay rezoning of the 517 S. Linn Street property, subject to approval of amendments to the Sensitive Areas Ordinance pertaining to previously altered slopes. The Commission's recommendation is consistent with the staff recommendation contained in the staff report dated January 18. No public comments were received at the February 13 and February 26 public headrigs on this item. In a letter dated February 21, 1996, the applicant has requested exp~_'~ed consideration of this item.O'//~- #5d page 1 NO. 5d. Consider an ordinance amending Title 14, Chapter 6, entitled "Zoning," Article K, entitled "Environmental Regulations," Section 1, entitled "Sensitive Areas Ordinance," Subsection I, entitled "Steep Slopes," to allow consideration of development activities within areas containing previously altered slopes. (Second consideration) Nov/ And the council would like to consider expediting. Moved by Thornberry, seconded by Kubby (waive second consideration and ordinance be voted on for final passage). Any discussion? Roll call- (yes). Okay, we have waived second consideration. We need a motion now to adopt. Moved by Thornberry, seconded by Norton. Any discussion? Kubby/ I will be voting no, again, because we have made a conscious decision to protect slopes of 40% or greater grade and I don't really understand the distinction between protecting natural slopes and not protecting previously altered slopes. So I can't support this amendment at this time. Baker/ I understand that, Karen, but I would like to express appreciation for your support on expedited consideration. Nov/ (Can't hear). And I did go and look at it and thought about you but (Can't hear). Thornberry/ I think on a case by case basis with an altered slope, Karen, if you took a look at that property, if you don't think it would be better off something else as it is now, take another look. Kubby/ I think when we have old altered slopes in the community, it is part of our urban environment that we have created and that it has a function. It some stability and if you just look at it without looking at any specific development or any specific slope in town, then you could say you can dig into a natural slope and have it geologically and environmentally engineered in a way that doesn't decrease the stability of the rest of the slope. So why aren't we allowing our development to happen cutting into a natural slope which you may want to do I could suspect but we made a decision not to do that. So, the distinction for me is not clear. Norton/ I share some of your concerns. I think it is a close call in some cases, Karen, and I agree that you could probably cut Thisrepresents only e reasonably eccuratetranscriptlon ofthelowe City council meeting of Merch 5,1996. F030596 #5d page 2 into a lot of them and stabilize it in certain ways. But these seem to me, in this particular case, seem less valuable and proceeding. I share a reluctance but I am going to go along with it because I think in this case and in many others the slopes that we are talking about protecting are not all that vital. Nov/ Any other discussion, roll call- (5/1, absent.) Final consideration is adopted. Kubby-no, Lehman Thisrepresents only ereasonebly accurate transcription ofthelowa City councilmeeting of March 5,1996. F030596 #5e page i NO. 5eo Consider an ordinance amending the Zoning Chapter by approving a Sensitive Areas Development Plan and changing the use regulations from PRM, Planned High Density Multi-Family Residential Zone, to PRM-OSA, Planned High Density Multi- family Residential - Sensitive Areas Overlay Zone for a 0.32 acre property located at 517 S. Linn Street. (REZ96-0001) (Second consideration) Nov/ Since we expedited the previous one, we should go ahead and do this one. Okay. Moved by Vanderhoef, seconded by Thornberry (waive second consideration and ordinance be voted on for final passage). Any discussion? Roll call- (yes). Okay. We have waived second consideration. We need a motion for the third. Moved by Vanderhoef, seconded by Norton. Any discussion? Kubby/ I had voted no on the first consideration because we hadn't passed the change to the Sensitive Areas Ordinance. But now that we have changed that and the majority has said that is what they want to do, I don't find that there is anything-that the intent of the change has been lived out in this specific plan that Mr. Kidwell has. So I will be supporting it. Thornberry/ Thank you. Baker/ Also I would like to congratulate Mr. Kidwell. of us have seen the plans for his project and I turns out in reality as much as and as well as paper. It looks good and I wish him well. I think most hope that it it looks on Nov/ Okay, roll call- (yes). Ordinance has been adopted. Karr/ Madam Mayor, for the record, you may want to note then that the special meeting scheduled for tomorrow afternoon at 3:10 PM will be cancelled because you have collapsed the readings on do and e. Nov/ I hereby cancel the meeting that we have scheduled for tomorrow afternoon. Thisrepresents only areesonably accuratetranscription ofthelowa City council meeting of March 5,1996. F030596 Agenda Iowa City City Council Special Council Meeting March 5, 1996 Page 9 ITEM NO. 6 - ITEM NO, 7 - Consider a resolution approving a preliminary plat for Newport Ridge Subdivision, a 12-1ot, 25.5 acre residential subdivision located on Newport Road, ~A mile east of its intersection with Praide du Chien Road. Comment: At its February I meeting, by a vote of 4-0, the Planning and Zoning Commission recommended approval of the prelirninary plat for New port Ridge Subdivision, subject to approval of the grading plan by the Public Works Department prior to Council consideration of the preliminary plat. The Commisslon's recommendation is consistent with the staff recommendation contained in the February 1 staff report. It is anticipated that the grading plan will be approved pdor to the March 5 meeting. PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST OF CONSTRUCTION OF THE HIGHWAY t/GILBERT STREET INTERSECTION IMPROVEMENT PROJECT. Comment: This project consists of adding protected left turn lanes to the north, south, and east legs of the Gilbert Street and Burlington Street intersection. The estimated construction cost for the Base Bid is $529,000. The estimated construction cost for all the Alternate Bid items is $100,000. Funding for this project will come from road use taxes, bond proceeds, and a maximum of $200,000 from Iowa DOT USTEP monies. ~_~,~ CONSIDER A RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR CONSTRUCTION OF THE HIGHWAY I/GILBERT STREET INTERSECTION IMPROVEMENT PROJECT, ESTABLIBHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS AND FIXING TIME AND PLACE FOR RECEIPT OF BIDS AT 10:30 A,M., MARCH 26, 1996. Comment: See comment above. Action: #6 page 1 ITEM NO. 6 - PUSLIC HEARING ON PLANS, SPECIFICATIONSt FORM OF CONTRACT AND ESTIMATED COST OF CONSTRUCTION OF THE HIGHWAY 1/GILBERT STREET INTERSECTION IMPROVEMENT PROJECT Nov/ P.ho is now open. Kubby/ Nancy, were you going to come up? Nancy Sieberling/ I live at 209 Blackspring Circle and I would like to speak to the project at hand. My thoughts are directed towards the investment of public money in our future concerning the plans which I believe are-having heard the explanation last night and talked further with the designer, wisely conceived, designed with skill and concern for quality and they set the tone for quality in our future development. The precedence for doing the very best job possible at this time on this project exists actually in some of the work that has been done by both private people and public already. For instance, Project Green in 1973 ion building the mini-parks d.t, initiated a totally new idea. The d.t. was in a desperate state. There was absolutely no place to sit down. it was very unattractive for people who would rather go to a place where it was more welcoming to do their business and we suggested to council that perhaps they could give us a piece of land which was actually one office at the First National Bank which was then where a building had been torn down waiting for Urban Renewal. Urban Renewal was stalled. And so we went to work and with the help of volunteers and a lot of work from various people who provide materials as well as contributions from the Green Garden Fair, this is private moneys, produced the mini- park. This was a tremendous success practically overnight. And then two years later there was, some of you may remember, old citizens, next to Bushnell's Turtle was a hole in the ground for quite a long time where a theater had been burned down. We don't have scenes like that in Iowa City now and this sounds as if it were a kind of made up story. Dee I bet remembers it. There was a hole in the ground with a dreadful fence around it. It looked like Slumsville without any It was really dreadful and we council said yes, we could build another mini-park there which we did and had help from some people who offered the opportunity to water plants that we established by taking a hose down from the nearest hydrant that we could have. The kind of cooperation we had from various people in doing these things including those who provided the design, those who provided the materials, those who did the work and kept it up for a number of years was absolutely remarkable. Then came the opportunity to have a Thisrepresents only 8reasonably accurate transcription ofthe Iowa City council meeting of March 5,1996. F030596 #6 page 2 fountain. Of all things, a luxury like a fountain in Iowa City. Unheard of. Well, it just happened that the people in Project Green felt that the funds could come for the Green Fund which could also be augmented by people who make gifts amongst the businessman d.t. and so another collaboration of public and private money produced another very attractive feature. As you know, it is the center piece of that area there. It provides, even in the winter time, a very handsome focal point. the trees that are there-then the city, meanwhile, began to take notice of this and it was then that they decided that they probably better have a plan for developing this and to make this open only to pedestrians and a plan was developed and it was done by a landscape architecture who was very sensitive to the needs of the area and so this is how the d.t. got to be the way it was. Well, you see, it started because somebody had an idea that something could be better and all of us put the very best that we could into this in whatever way we could. And I think that what we are overlooking in this whole business of doing something. Here is another opportunity that is available for people to do something and by combining public and private resources, by having the very best design possible, to do the very best job possible. It may seem extravagant to some of you because none of us is use to paying the prices for things like this. It is not the kind of wares that we deal with. But always the key thing is to have first of all the best idea, secondly a very good design and a workable design, and thirdly give it the materials that it takes to do the job absolutely first class. Then you set the standard for excellence in thinking and designing and you set a standard that goes ahead in the future and it serves as a model to be looked back to by future generations as when you do a job, you do it right. We see this from the very beginning of Iowa City. With the building of Old Capitol for instance. That was a very ambitious and unusual project for a little town here that started in 1839. But in 1848 to even think of building a building like that. Of course the capitol moved to Des Moines but none the less the building expressed the best building and the best building design of the time. It serves today as a model. So whatever we do here that is in the public domain should be conceived I feel in a way that supplies what we need now, looked to the future and gives to the whole community a sense of planning well, performing well and taking care of it well and not fudging on details but doing the job just the way it should be done with a sense of quality, a sense of pride and perception and accomplishment. Thisrepresents only areasonably accurate trenscription ofthelowo City council meeting of March 5, 1996. F030596 #6 page 3 Nov/ Thank you, Nancy. Looks like we have some more special visitors. Where are the boys from? Is there anyone else who wants to talk about the Highway i/Gilbert Street intersection? Karr/ Could we have a motion to accept correspondence please? Nov/ Moved by Kubby, seconded by Thornberry to accept correspondence. All in favor please say aye (ayes). Okay. Any other discussion. P.h. is closed. Thlsraprasentsonly a reasonably accuratetranscription oftholowa City council meeting of March 5,1995. F030596 #7 page 1 ITE~ NO. ? - CONSIDER A RESOLUTION APPROVING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR CONSTRUCTION OF THE HIGHWAY 1/GILBERT STREET INTERSECTION IMPROVEMENT PROJECT, ESTABLISHING AMOUNT OF BID SECURITY TO ACCOMPANY EACH BID, DIRECTING CITY CLERK TO PUBLISH ADVERTISEMENT FOR BIDS ~ FIXING TIME AND PLACE FOR RECEIPT OF BIDS AT 10:30 A.Mo, I~CH 26, 1996 Nov/ Moved by Kubby, seconded by Norton. Any discussion among council? Vanderhoef/ I just had one question for Jeff that I forgot to ask last night. Sorry about that. How does the stairway fit into that retaining wall and how do we get the sidewalk around the corner to go down to the stairway to the lower door? It seems like it is pretty tight in there. Jeff McClure/ Are we in front of the Rec Center? Okay. The stairway will not be moved. There will be the same width sidewalk in front of the stairway. The only difference will be a shorter distance between the back of curb and the front, a walk. So right now it is something like nine feet when we are done with it. Vanderhoef/ So that hasn't changed coming around that corner? Nov/ Are you talking about Burlington Street? McClure/ We are talking, the way I understand it, let me grab a diagram. Vanderhoef/ Put it up if you would please. Kubby/ That would be great to show the improvements that we are talking about, too, so people can get a sense of the detail of the design. We are going to need to make sure you are with the mic. Vanderhoef/ Okay, at the Rec Center, right at the very corner and that south lower door of the Rec Center. You go down the stairs by the retaining wall there. And I see it that sidewalk narrows down on the Gilbert Street side very tight and I want to know how we are getting down that steep grade right there with the retaining wall and everything. McClure/ In that area we are not changing anything. The retaining wall will stay intact. We are going to lengthen it further Thls represents only a reasonably accurate transcription of the Iowa City council meeting of March 5, 1996. F030596 #7 page 2 south but the width of the stairwell, the elevation from the top of the stairs to the bottom is the same. We are keeping the same stairwell. Right now there is about four feet between the back of the walk and that retaining wall. When we are done, that sidewalk will be right up against the retaining wall so we are not compressing towards the Rec center. We will still have, I think, about a 2 1/2 to 3 foot wide stairwell going down to that south door. Vanderhoef/ Okay, then my second question is are having to make the patio part of the pool deck smaller? McClure/ It will be enlarged. There is more involved. If you really want me to get into it. We have to put a transformer down there. That is why we are elongating the retaining wall. We wanted to get this huge transformer that you may have seen the pad mounted transformer. It is about 6 X 6 X 4-5 feet high, all metal, not very visually pleasing. So we are going to set that down at the bottom level where that deck is. So that is why we are extending the retaining wall further south and out. That way it will be set down. It will be out of the public eye. It will be set lower. Because we are moving that retainer wall further south, and for about 12 feet the patio will now be 12 feet longer at the bottom. Then that will- Vanderhoef/ But the width of it won't change? McClure/ We are not shortening it. If anything, we are adding to it. I guess that would have been a shorter answer. Kubby/ Would you mind flipping to the second page on the map so that people can see kind of a detailed schematic of what the intersection would look like. Thornberry/ And the herring bone brick. Kubby/ I think this one over here. Nov/ ?his one probably could do it. Thornberry/ You can explain that a little bit. Karr/ Jeff, turn the mic towards you and you can stay right there. There you go. Thornberry/ Just sort of explain what you are- This represents only a reasonably accurate transcription of the Iowa City council meeting of March 5, 1996. F030596 #7 page 3 McClure/ (Can't hear). If I got this right, the Near Southside Redevelopment Plan requires for some esthetics features as part of this intersection. What we are proposing to do as part of this project is add brick paver accents to this intersection and what that will include is a brick paver crosswalk crossing the street. So instead of having painted crosswalk lines, you will have an actual brick pathway. And also in between the back of curb and the sidewalk which we call the parkway we are also proposing to put brick in all of those areas as well. Nov/ Thank you, Jeff. Kubby/ And thank you for putting so much time into investigating bricks that can hold up to the wear and tear of the busy intersection as well as our freeze thaw cycles. It is really appreciated the extra effort that you made. McClure/ I hope that we picked the right product. Time will tell. Norton/ I had that one question about that. The bricks you said had a specified coefficient of friction. McClure/ Yes. Norton/ Is that for starters or is that going to hold up over time? I mean, how smooth do they become is always a question. McClure/ Time will tell. I have been assured by the manufacturer, of course, they are willing to sell the product, that the coefficient of friction will hold up. The amount of roughness on the surface will maintain. If you look at it, if you were to take a brick and just keep sanding it down and sanding it down, it is made up of very tiny course particles. So as it gets worn down, there are going to be larger particles inside that do and create and maintain that friction on the surface. Whether or not we end up with the same coefficient of friction as we specify that is yet to be seen but I don't think it is going to polish- CHANGE TAPE TO REEL 96-37 SIDE 1 (Roll call)- (yes). Motion has been approved. This represents only a reasonably accurate transcription of the Iowa City council meeting of March 5, 1996. F030596 Agenda Iowa City City Council Special Council Meeting March 5, 1996 Page 10 ITEM NO. 8 - ITEM NO. 9 - CONSIDER A RESOLUTION AMENDING THE BUDGETED POSITIONS IN THE HUMAN RIGHTS DIVISION AND THE AFSCME PLAN BY ADDING THE POSITION OF HUMAN RIGHTS INVESTIGATOR. Comment: The half-time position of Human Rights Investigator has been approved for FY97. It is desirable to fill this position before July 1, 1996, as a method of addressing the growing backlog of complaints. Funding is available from the contingency fund, and the cost for the remainder of FY96 is approximately $5,420. CONSIDER A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE UNIVERSITY OF IOWA AND THE CITY OF IOWA CITY FOR THE LIGHTING AND JOINT USE OF THE HAWKEYE SOFTBALL COMPLEX. Comment: This agreement provides for the City to pay for the installation of sports lighting on the three recreational fields within the Hawkeye Softball Complex. In exchange, the City will be allowed to use the complex rant-frae. The initial term of the agreement is for a pedod of ten years but may be continued through multiple five-year renewals, at the City's option. The cost of the project is estimated to be $150,000. For the 1996 season, Iowa City Girls' Softball games will be scheduled at the Hawkeye Complex since they are being displaced from Napoleon Park. Thereafter, most adult programs will be moved from Mercer Park to the Hawkeye Complex to allow for expansion of youth programs at Mercer Park. Action: #9 page ITEM NO. 9 CONSIDER A RESOLUTION APPROVING AND AUTHORIZING EXECUTION OF AN AGREEMENT BETWEEN THE UNIVERSITY OF IOWA ~ THE CITY OF IOWA CITY FOR THE LIGHTING AND JOINT USE OF THE HAWKEYE SOFTBALL COMPLEX. Nov/ Moved by Norton, seconded by Kubby. Discussion. Norton/ I just want to start by saying I think it is a really wonderful example of serious cooperation between the University and the city. This is, I think, Terry Trueblood from the city and Harry Ostrander from the University deserve a lot of credit for hammering out a brief but sensible and worthwhile agreement. It has long term implications not just the short term, I think. Vanderhoef/ You said it well. Thornberry/ It is a better utilization for a longer period to time of a'piece of real estate that will be used extensively by both of us. Nov/ We have lots and lots of kids who want to play softball. Vanderhoef/ And adults. Nov/ And adults, right. Sorry. Kubby/ The city team will be playing there. Atkins/ The city team will be back in action very shortly. Kubby/ All right. I will have to come cheer you on. Nov/ You will tell us after you win. Atkins/ Then you won't hear much from us. Thornberry/ DW, is there a senior league? Norton/ I am sure there is. Nov/ Any other discussion? Roll call- (yes). The motion has been adopted. This represents only 8 reasonably accurate transcription of the Iowa City council meeting of March 5, 1996. F030596 Agenda Iowa City City Council Special Council Meeting March 5, 1996 Page 11 ITEM NO. 10 - q6- -55 ITEM NO. '1t o ITEM NO. 12 - CONSIDER A RESOLUTION CERTIFYING UNPAID MOWING, CLEAN-UP OF PROPERTY, AND SNOW AND iCE REMOVAL CHARGES TO JOHNSON COUNTY FOR COLLECTION IN THE SAME MANNER AS A PROPERTY TAX. Comment: This resolution .authorizes the filing of a lien against properties for unpaid mowing, clean-up of property, and snow and ice removal charges. On February 22, 1996, certified letters were mailed to each property owner listed in Exhibit A notifying them of the date for the Council's consideration of the resolution. After the resolution is moved for adoption, property owners should be permitted to be heard concerning the unpaid charges. CONSIDER A RESOLUTION ADOPTING THE ANNUAL BUDGET EXCLUDING HACAP AND FREE MEDICAL CLINIC FOR THE FISCAL YEAR ENDING JUNE 30, t997. Comment: A public hearing was held on February 27, 1996, to receive pubItc input on the fiscal year (FY) 1997 Operating Budget. State law requires that the City adopt only a one-year budget. Council now proceeds to adopt the annual budget for the fiscal year ending June 30, 1997, (FY97) so that it may be certified to the Johnson County Auditor by March 15, 1996, in the format required by the State. The expenditures for HACAP and Free Medical Clinic totaling $11,420 will be approved by a separate resolution. Action: CONSIDER A RESOLUTION ADOPTING THE ANNUAL BUDGET FOR HACAP AND FREE MEDICAL CLINIC FOR THE FISCAL YEAR ENDING JUNE 30, t997. Comment: See comment above. ~10 page 1 ITEM NO. 10- CONSIDER 1% RESOLUTION CERTIFYING UNPAID MOWING, CLEAN-UP OF PROPERTYt AND SNOW 1%ND ICE R~MOVAL CHARGES TO JOHNSON COUNTY FOR COLLECTION IN THE SAME MANNER AB A PROPERTY TAX Nov/ Moved by Vanderhoef, seconded by Thornberry. Is there anyone is the audience who is a property owner listed here who would like to speak to this resolution? Kerr/ Madam Mayor, I would like to note for the record the revised exhibits that you have before you this evening. Nov/ Do we have correspondence on this? I believe we had some yesterday. Karr/ We have some correspondence on this. Nov/ Moved by Thornberry, seconded by Kubby that we accept correspondence on this issue. Any further discussion? All in favor say aye- (ayes). Now, back to the adoption of the resolution. Roll call- (yes). Motion to adopt the resolution passes. Thisrepresents only areesonably accurate transcription ofthelowa City council meeting of March 5,1996. F030596 #11 page ITF/4 NO. 11 - CONSIDER A RESOLUTION EXCLUDING H~CAP AND FREE MEDICAL ENDING JUNE 30~ 1997 ADOPTING THE ANNUAL BUDGET CLINIC FOR THE FISCAL YEAR Nov/ Moved by Norton, seconded by Baker. Discussion. Kubby/ There is a huge budget so I feel like we need to say something about it. I think there is a couple of category of things. I am- It is every complicated document but it is also very important because it really helps us live out the values of the community. That is what the budget is. It is how we spend our resources and there are some things that I am really glad that we are spending our money on that is different than last year. One of them is the Human Rights Division getting an investigator which we just voted on. A second thing is although not as much maybe as we need to but having a little bit more people power in the Park Maintenance Department. As we are having more open space brought into the city, we need people to make sure it is maintained properly. And that we have $40,000 set aside, thanks to the City Manager, for implementation and education about the Sensitive Areas Ordinance which is yet to be decided how that money is going to be spent. That it is earmarked for that purpose. There is one other place that I would like to spend a little money that there wasn't support for and that is for the Senior Center Volunteer Coordinator staff. This has been a priority for me the past two years to have at least a 1/4 time person to help volunteers put together the Senior Post and there just wasn't a majority to do that. So maybe next year it is something that I can continue to push on. There is a couple of places that I wouldn't mind saving some money and people didn't agree with me on these items either. The first one was an upgrade for the computer system, for the Police Department. And they need an upgrade on their computer because things aren't moving fast enough and we need to make sure Police offices and the EMS system has information quickly so we can respond to an emergency in a quick manner. So I agree with the goal, I just didn't want to spend quite as much money on an upgrade or possibly for the reserve fund for the next upgrade. I am glad that we are going to spend some time this year talking about the $50,000 to the ICAD. Naomi has been very strong the last couple of years making sure any private organization receiving funds from the city gives us full disclosure of their financial system. Where their money comes form, what they are spending money on and getting reports from them about what is it that you plan to do with the money next year. And we really haven't seen that from ICAD. And I think we should expect it This represents only a reasonably accurato transcription of the Iowa City council meeting of March 5, 1996. F030596 page 2 from ICAD as we do any private organization. They get 25% of their budget from this $50,000 and I think the minimum they should be required to do is come talk to us, plead their case, and get the money if the majority decides to give them. And I know that some of that is going to happen in the next year. Nov/ Well, we hope within the next few months (can't hear). Kubby/ I think that is a very good thing. Very quickly, the last few things I wanted to mention are in the past we have had these replacement reserve funds for big pieces of equipment, like fire trucks and buses. And I was very glad to see those replacement reserves, money set aside a little bit every year to make these big purchases. And we are not doing that any more except for computers. And I wish that we would-Even if we could only put $10,000 a year away for fire truck. I would like to do some of that. And we decided for this year, as a majority, not to do that except for computers and to re-look at that in the next year. The other big part of the budget I am very concerned about is the Transit Department. It is a $3.3 million department. We are talking about increasing rates and decreasing service and I am not convinced that we have to do all of that. I believe the fare increase is warranted, both the monthly pass and the fare box rate. I am not sure that we have to cut service. I think we might have to change service to make it more efficient both in the product that you see as bus riders but also internally how we operate the Transit Department through management or how people are scheduled to work and hope that we will look at the total Transit system, not just the service that we are providing in terms of cut backs. That we may need to reconfigure how we provide transit internally as well as externally. So I will be supporting the budget and I am very glad council is allowing those two items to be taken out so I can abstain on the next issue. Thornberry/ I am sort of unclear, Karen, I think the budget is very large. I don't think there is anything in there that we have got in there that shouldn't be in there. I wish the budget were larger but there isn't the money to do it with. I mean, when we set a budget for our households, there are things that we want that we just can't afford now and then. But you said that there were some things that you wish we could have done and some things that you wish that we hadn't have done. Do you think the budget is okay or did we spend too much or did we not spend enough or- Kubby/ I am just suggesting that there are a few places that if I Thisrepresents only a reasonably accuratetranscription ofthalowa City council meeting of March 5,1996. F030596 #11 page 3 could write the budget, I would shift things around just a little bit and I think it is my responsibility to outline what I think those things are. I would take a little bit of money from Police Department, a little bit of savings from healthcare cost containment in working with our union to decrease costs and I would give some to the Senior Center and I want to look internally at the Transit budget to try to keep their budget the same but provide the same amount of service or a different kind of service because I don't want people paying more and getting less. Nov/ I would like to say something to clarify. The reason that we are not putting set aside moneys into fire trucks and buses and we are putting them into computers is the fact that we can sell bonds to buy fire trucks. We cannot sell bonds to buy computers. So (can't hear). Kubby/ Well, I know when we look about how much our water plant is costing is, part of it is because we didn't set aside a little amount of money each year and why shouldn't we do that for those big expenditures. Like Dean said in our personal households and businesses, when we want to make capital improvements we have to set aside a little bit of money and so I know that that is one of- Some of the reasons, our budget is going to get tighter and tighter and decisions are going to get harder and harder. For me this was probably the hardest year of any that I have experienced on council. I think next year is going to be harder and the year after is going to be harder. National policies are trickling down without the resources and some of the majority in Congress right now are saying local government should take on this responsibility and i don't mind taking on that responsibility but people are saying they want local government to be smaller. Well, then no one is going to be providing those services and I think local government should be providing some of the services the state and federal folks are now doing but we also need the resources to make it happen. You can't do more with less beyond a certain point. Thornberry/ Perhaps we can get leaner and look at each department and try to do savings a little bit here and a little bit there. Perhaps it can't be business as usual. We are going to have to innovate and find other ways of doing the things that we are use to now that we may not be able to afford in the future. So, I think innovation and looking and tightening up in a lot of areas is going to be necessary. This represents only a reasonably accurate transcription of the Iowa City council meeting of March 5, 1996. F030596 #11 page 4 Nov/ That may happen and it also may happen that the state legislature will revise and update the property tax laws. Thornberry/ Loosen up some of their money for the cities. Nov/ You never know. These things may happen. Any other discussion? Roll call- (yes). Resolution was adopted. This represents only a reasonably accurate transcription of the Iowa City council meeting of March 5. 1996. F030596 #12 page 1 ITEM NO. 12 - CONSIDER A RESOLUTION ADOPTING THE ANNUALBUDGET FOR HACAP AND FREE MEDICAL CLINIC FOR THE FISCAL YF2~R ENDING JUNE 30~ 1997 Nov/ I have to clarify, we are not adopting their annual budget. We are adopting our contribution to their budget. We need a motion. Moved by Baker, seconded by Vanderhoef. Any discussion? Kubby/ I will be abstaining because I am on the board of directors of both of these organizations, HACAP and the Free Medical Clinic and even though the city attorney has said it is not a legal conflict of interest, I do where two hats. As a board member I am responsible for their budget and feel uncomfortable voting on this. Nov/ Any other alSCUSSlOn. Thornberry/ This is a total of $11,420 for the two? Nov/ Yes, that is the plan. That is why I am clarifying that it is our contribution, not their total budget. Thornberry/ They both do a fantastic job. I totally support these two organizations. Nov/ Okay, roll call- (yes, Kubby-abstain.) A vote of 5-0-1, kubby abstain. The resolution is adopted. Thisrepresents only areasonably accuratetranscription ofthelowa City council meeting of March 5,1996. F030596 Agenda Iowa City CIW Council Special Council Meeting March 5, 1996 Page 12 ITEM NO. t3 - ITEM NO. 14 - ITEM NO. '15 - CONSIDER A RESOLUTION APPROVING THE THREE-YEAR FINANCIAL PLAN FOR THE CITY OF IOWA CITY, IOWA, FOR FISCAL YEARS ENDING JUNE 30, 1997, JUNE 30, 1998, AND JUNE 30, 1999, AND THE SEVEN- YEAR CAPITAL IMPROVEMENTS PROGRAM BUDGET. Comment: A public hearing was held on February 27, 1996, to receive public input on the FY1997 through FY1999 three-year Financial Plan and the seven- year Capital Improvements Program. Council now proceeds to adopt the three- year Financial Plan and seven-year Capital Improvements Program. Action: CONSIDER A RESOLUTION AUTHORIZING THE CITY MANAGER OR C~ DESIGNEE TO SETrLE CLAIMS UP TO $20,000. -~,~ ~/~ Comment: Currently, the City Manager or-~er designee is authorized to settle claims up to $10,000. This adjustment is requested to keep up with increases in inflation, pretrial investigation costs, and costs of defense. ^ct on:/ ANNOUNCEMENT OF VACANCIES. a. Previously announced vacancies. (1) Planning and Zoning Commission - One vacancy for a five-year term ending May 1, 2001. (Richard Gibson's term ends.) (3 females and 2 males currently serving on this Commission.) (2) Senior Center Commission - One vacancy to fill an unexpired term ending Decamber 31, 1997. (Walter Shelton resigned.) (5 females and 3 males currently serve on the Commission.) These appointments will be made at the March 26, 1996, meeting of the City Council. (3) Housing and Community Development Commission - One vacancy to fill an unexpired term ending September 1, 1998. (John Falb moved out of state.) (5 females and 3 males currently serve on the Commission. This appointment will be made at the Apdl 9, 1996, meeting of the City Council. #13 page i ITEM NO. 13 - CONSIDER A RESOLUTION APPROVING THE THREE-YEAR FINANCI3%L PLaN FOR THE CITY OF IOWA CITY~ IOWAt FOR FISCAL YEARS ENDING JUNE 30t 1997~ JUNE 30~ 1998~ AND JUNE 30~ 1999v AND THE SEVEN- YEAR CAPITAL IMPROVEMENTS PROGRAM BUDGET Nov/ We need a motion for the resolution. Moved by Kubby, seconded by Norton. Discussion. Kubby/ You know, I know budgets are boring and they are sometimes hard to read. We are always trying to put them in forms that make it more accessible for people so they can read them to figure out what is going on but I think it is really important that we do these three year plans and it is something the city didn't use to do and when Steve Arkins became city manager, he thought it was a good planning tool and I am really glad we continue to do it because it has really helped us be a little more insightful and to plan for the future and with the Seven Year CIP it helps us live out tl~e Comp Plan by making sure our growth patterns that are in the Comp Plan get on schedule via the CIP. So it helps bring all of these documents that may seem isolated that way we speak about them but these budgets help us bring everything together. It helps my longer term planning. So, thank you. Thornberry/ And again, this is a financial plan. It is not set in stone. Nov/ And particularly when we are dealing with seven year projections on CIP. Those do get moved around before we get to the end of the seven years. It is the council's prerogative sometimes or it is the fact that the engineers didn't finish the plans or the money didn't come in on time. All kinds of reasons to move those things around. Kubby/ And actually the plan we are voting on tonight is one that a previous council prioritized and so I didn't do a lot of thinking about it because this group is going to redo that this spring sometime to re-prioritize it. So you might see a revised version in the coming months. Thornberry/ And priorities change. Nov/ They do. Any other discussion? Roll call- (yes). Okay, the resolution has been approved. Thlsrepresents only 8ressonably accuratetranscription of thalowa City council meeting of March 5,1996. F030596 #14 page ITEM NO. 14 - CONSIDER A RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS/HER DESIGNEE TO SETTLE CLAIMS UP TO $20,000. Nov/ Moved by Kubby, seconded by Thornberry. Discussion. Thornberry/ Steve, when was the last time this was looked at and when was the $10,000 figure originally- Atkins/ I think it was '85 on the $10,000. Marian, do you recall? Karr/ 1990. That is in front of you this evening. The resolution has been adopted to repeal the previous resolution, 1990. Thornberry/ And it was originally set at $10,0007 Atkins/ Yes. Thornberry/ At that time? Atkins/ 1990. It was 1990. It was set at $10,000 at that time. Nov/ And it was something like $2,000 before then. Atkins/ Before then it was very very low. Woito/ Before that it was set for Neil at a so much lower level. Thornberry/ Rightfully so. Let's give Steve the $20- Nov/ And I understand it. These expenditures are then sort of okayed by the city council. Didn't they sort of come back and- Atkins/ No, this is an authorization to actually settle. Linda can speak better. Occasionally Linda might come in with a I can settle this law suit right now for this amount and we cut a check in a couple of days. Now by memo we will inform you of any of these settlements. So you will know about it. Often it is a couple of days notice and I do rely on Linda and Kevin O'Malley who is our Asst. Finance Director who is in charge of our worker's comp claims. Woito/ And they are not likely very often a surprise because you read my litigation updates and most of that information is in there. So you are rarely surprised. Thornberry/ And this isn't used very often? This represents only n reasonably accurate transcription of the Iowa City council meeting of March 5, 1996. F030596 #14 page 2 Woito/ NO. Nov/ That is what I was trying to say. Atkins/ I was going to say maybe twice a year, tops. Nov/ Trying to make the point we rarely get something where the city manager has approved it and we were just notified. Okay, roll call- (yes). Okay, resolution has been adopted. This represents only areasonably accuretetranscfipfion ofthelowa City council meeting of March 5, 1996. F030596 Agenda Iowa City City Council Special Council Meeting March 5, 1996 Page 13 ITEM NO. t6 o ITEM NO.'17 - CiTY COUNCIL APPOINTMENTS, Consider a recommendation of the Planning and Zoning Commission that Jane Jakobsen be appointed to the Airport Zoning Commission as a representative from the Planning and Zoning Commission for a term ending May 1, 1997. CI'Pf COUNCIL INFORMATION. ITEM NO, t8 - REPORT ON ITEMS FROM THE CITY MANAGER AND CITY ATTORNEY. a. City Manager. b. City Attorney. ITEM NO. t9 - ADJOURNMENT. #17 page ITEM NO. 17 - CITY COUNCIL INFORMATION Nov/ City council information. Norton/ Well, I had 14 items last night. I will be very brief tonight. Nov/ I thought that you will not repeat the ones from last night like a good kid. Norton/ I want to report first that I and several others for the council, I think, were here last Friday morning to acknowledge city employees and Ernie Lehman particularly asked that we do this tonight and I certainly share that. Applaud that occasion when we recognize city employees who have been here for 5, 10, 15, 20 and I think some up to 30 years. It was a very impressive occasion. Nov/ And we have lots of people attend from city council. Norton/ The second item, I represented the city council this afternoon at the annual visit by Major General Warren Lawson, the Adj. General of the Iowa National Guard down at the Armory and he kind of reviews the situation down there and they got an excellent rating and they are well supported by the community, particularly by employers who make due allowance for the fact that guard members have occasional situations when they are away for training or other kind of events like Operation Desert Storm and they particularly appreciate that and apparently this community has always been a good supporter of the Guard unit and we are proud of them. Kubby/ I remember when I used to live on S. Dubuque Street across from the County Administration Building. We would sit out on the front porch and a lot of the National Guard people would come out and exercise in Elm Grove Park that was there before the County Administration building. One day they came out with gas masks and they were doing pushups and they were running around and they started playing basketball. So we went over and started playing basketball with them, taking pictures. It was great. I wonder where they play basketball in their gas masks now that there is no park there. Anyway. In April is going to be the week of the Young Child and the National Association for the Education of Young People which is a national organization that tries to recognize people all over the country who has really put-who will be above and Thisrepresents only areasonably accuratetranscrlptton ofthelowa City council meeting of March 5,1996. F030596 #17 page 2 beyond their job duties and their volunteerism to do special things for children in our community and two of our Iowa City employees are recognized by their national organization. One is Deb Green who is the Children Services Coordinator with the ICPL and Joyce Carrol who is the Program Supervisor with the city Recreation Division and Joyce spends a lot of time coordinating summer camp. I see her spend lots and lots of extra time on summer camp things. So, I want to congratulate those two city employees for going above and beyond as Channel 2 says. Thornberry/ Along with Dee Norton's announcement of congratulations of the people that work in Iowa City for a long time for the city, I was pleased and surprised by the joke that Chuck $chmadeke gave during that period and I saw him today and I ask him what the joke of the day was and he said once a year is enough. But keep it up Chuck. Stay loose. Vanderhoef/ The only thing I have is a thank you for the invitation I had to attend a workshop this week on juvenile violence. It was funded by a grant and it was well attended and I was most ~mpressed with the facilitator and with the action of all the people that were there. It was a good program. That is it. Baker/ Let me get this straight. Chuck Schmadeke told a joke? Nov/ You missed it. Atkins/ You have got loads of witnesses. They were all there. They heard it. Baker/ I have nothing except as we said last week, I would like to repeat it again this week, congratulations to Regina Girl's Basketball. I wish them well tomorrow and I know the whole community is behind them and we are very proud of them. Nov/ Okay° And I would like to tell everybody that the Johnson County Historical Society is having a program on 17th of March about Iowa City early female mayor because it is the Women's Recognition Month. I am not sure exactly how this coordinates but they are going to have some recent mayors, Susan Horowitz, me, we are going to talk about the Iowa City history in terms of female mayors. And on the 19th there will be awards from the Senior Center for women who have contributed to the community and on the 20th there will be women in broadcasting. Karen, are you listening? Thisrepresents only a reasonably accurate transcription oftholowa City council meeting of March 5, 1996. F030596 #17 page 3 Kubby/ Amy Johnson is going to be there. Nov/ Amy Johnson is going to be there along with many other women in broadcasting. So, enjoy Women's History Month. Thisrepresents only areasonably accurate transcription ofthelowa City council mee~n§ of March 5,1996. F030596 REPORT ON ITEMS FROM THE CITY MANAGER i%ND CITY #18b page 1 ITEM NO. 18b. - ATTORNEY b. City Attorney Nov/ City Attorney Woito/ I have something tonight. I want to announce that, as you know, we are hiring Eleanor Dilkes, out 4th attorney in our office. Thank you. I am very pleased. She will start Monday, March 18, and we can't wait to have her on board. We have her work list all set out for her. I think we have made a wonderful choice. She is a very excellent attorney. She is highly regarded in the community and very bright and she is a nice person. She is a workaholic so I will love her. The only way you can survive down there is to be a workaholic. Nov/ The City Attorney Office is all female workaholic attorneys. Thornberry/ What is it, 4-0? Nov/ Something like that. Kubby/ Although we would never think of saying that the Engineering Department is all males. Nov/ We say that all of the time. Kubby/ Try to do something about it the next time there is an opening. Woito/ We pick the best candidates regardless of gender. Thornberry/ My point exactly. Let's get the right people regardless of gender. That is what I have been trying to say. Nov/ Right, we do that. We do that. Even on these commissions we say qualifications first. Kubby/ Yes, but it makes everyone know that they are welcome to apply. Nov/ Okay, any further discussion? Norton/ Anybody going to note that some of us are off to Washington to the National League of Cities. Nov/ Some of us are. Thisrepresents only areasonably accuratetransc~ption oftholowa City council meeting of March 5, 1996. F030596 #18b page Norton/ If they are having trouble funding a councilor over the weekend- Kubby/ Call Ernie for the next week. Larry, you are not going either. Thornberry/ That is why he is not here tonight. He is resting up. Kubby/ And actually one of the things we want to do while we are in Washington is talk to everybody about transit issues and how they are dealing with federal cutbacks on federal operating assistance. Norton/ And about tax exempt institutions and about housing. Nov/ Okay. This represents only a reasonably accurate transcription of the iowa City council meeting of March 5, 1996. F030696 City of Iowa City MEMORANDUM DATE: TO: FROM: RE: March 1, 1996 City Councll City Manager Work Session Agendas and Meeting Schedule March 4, 1996 Monday 6:30 p.m. Special Council Meeting - Council Chambers Executive Session - Pending Litigation 6:45 p.m. City Council Work Session - Council Chambers TIMES ARE APPROXIMATE 6:45 p.m. 7:05 p.m. 7:30 p.m. 7:45 p.m. 8:00 p.m. Review Zoning Mat~ers Burlington and Gilbert Intersection Reconstruction University of Iowa Softball Complex Lighting - Joint Agreement Water/Wastewater Bond Issue Options Council Agenda, Council Time March 5. 1996 7:30 p.m. Special City Council Meeting - Council Chambers Tuesday March 11, 1996 NO City Council Work Session Monday March 12. 1996 NO Regular Clty Council Meeting Tuesday March 25, 1996 6:30 p.m. Clty Council Work Session - Council Chambers Monday March 26. 1996 7:30 p.m. Regular City Council Meeting - Council Chambers Tuesday March 27, 1996 9:00 a.m. City Council Work Sesston- Council Chambers Discuss Transit Service Options Wednesday