HomeMy WebLinkAbout1998-04-13 Transcription#2 Page 1
ITEM NO. 2 CONSIDER A RESOLUTION APPROVING A PROPOSED 28-E
AGREEMENT AND SIDE LETTER OF AGREEMENT FOR PARATRANSIT
SERVICE BETWEEN THE CITY OF IOWA CITY AND JOHNSON
COUNTY FOR THE PERIOD OF JULY 1, 1998 THROUGH JUNE 30,
2003 IN SUBSTANCE AND AUTHORIZING THE MAYOR TO EXECUTE
AND THE CITY CLERK TO ATTEST AN AGREEMENT
INCORPORATING THE TERM OF SAID PROPOSAL.
Lehman/(reads item) and rather than go through the comment, I think that
we have all read this, Dean do you have anything that...
Karr/ Can we put it on the floor first?
Lehman/ We need a motion.
Thornberry/I would like to move adopt the resolution.
Lehman/ Moved by Thornberry.
Vanderhoef/ Second.
Lehman/ Second by Vanderhoef. Discussion.
Champion/ Congratulations.
Lehman/ Now you can explain it a little. Anything that you'd like to add?
Nothing to add? all right is there any discussion on this?
Kubby/ I have a question and I know its saying in substance maybe this
comment is incorporated into that. It talks about five years and two
months but then on here its five years what happens with that two
months?
Lehman/ See that. Is that a problem?
Dilkes/ Yea, we'll have to change it. I mean I think in substance because
there's a fee set beginning May 1 the agreement begins May 1. We'll
have to change the title.
Kubby/ I don't know that the County agrees with that extra two months or
not and if we need to further clarify that in discussions with staff or at
what level. That needs to be discussed.
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Vanderhoef/ Already talked about it in the meetings .... additional two
months.
Kubby/ Right. But in my discussion with a couple of different Supervisors
they said they weren't interested in that and so when I saw that date
that's why I made some calls and asked about that.
Norton/ They weren't interested in which?
Kubby/ In those extra two months. They wanted to start July 1.
Norton/ Oh, I see.
Kubby/ Maybe we had different understandings.
Atkins/ I spoke with Joe Bolkcom this morning about that issue and I told
him I recalculated that from their proposal it was to begin May 1 and I
said that's why I incorporated that into the document and really for no
other reason than that. He said well we may want to talk about that,
I said that's fine. I mean its clear the expressed intent on the part of
our committee and the recommendation to Council was a five year
contract beginning July 1. What do you do with those two months so
I just stuck them in here.
O'Donnell/ I had a question too. On number one, general terms, should we
not mention anything about transfers in this?
Atkins/ In what now?
O'Donnell/ This is specifically for Iowa City and it says nothing about
transfers. Like to Coralville or
Vanderhoef/ That would be policy.
Lehman/ There are no transfers. We don't transfer from one vehicle to
another.
Norton/ All be one, yea.
Vanderhoef/ Within Iowa City city limits there are no transfers.
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Lehman/ There are no transfers going out of the city limits either.
Norton/ Going across the border either.
Kubby/ Is this in here kinda defining what our paratransit service area is so
that if someone goes outside of that then it becomes slotted as a
county ride?
Thornberry/ If they go to Coralville? Outside
Atkins/Urbanized area.
Norton/ The wording looks like its going to stop at the borders.
O'Donnell/ Okay in number five, it says "Vehicles operated by Johnson
County SEATS shall be clearly marked as City of Iowa City and
Johnson County (including City of Coralville)..." what's that mean
there "including the City of Coralville"?
Norton/ I didn't either.
Atkins/ On the side of the vehicles of Johnson County SEATS there's a
small indicator of the cities that sponsor the service. This is the
language which had been in the contract for many years and I just
simply put it back in. There was a mention of Iowa City on the
equipment.
O'Donnell/ Will it be like City of Iowa City, City of Coralville?
Atkins/ It says Iowa City, yes.
O'Donnell/ Okay good. That's all I had.
Kubby/ Can we go back to your concern about number one because when
like there's this little thing that you, Dean and Dee had put on saying if
a ride originates here and goes here deemed such and such entity and
even though what we are doing with approving this is saying a dollar
amount we're not really I mean we're keeping track of that stuff but
we're not basing our payment on that should that little chart be
incorporated into the agreement so when people read number one its
not misunderstood.
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O'Donnell/ Exactly.
Kubby/ I agree with Mike that it would be nice to put that little chart either
in the agreement or in some kind of formal document so that we're
really clear through all our conversations from here on out about that
issue.
O'Donnell/ Clarifies it.
Kubby/ Agree with you.
Champion/...(can't hear) gave us
(everybody talking)
Kubby/ But if it not in here when like when the advisory committee that they
put up looks. Wherever it should be. I'm not attached...
Arkins/ Going to incorporate that into the operational plan,
Kubby/ Okay.
Thornberry/ What we're actually saying in these general terms is this. That
the Iowa City taxpayers are paying for rides in the corporate limits of
Iowa City. Now, if they go outside the corporate limits of Iowa City
we have a 28E agreement with Coralville and University Heights
whereby we pay for their ride out and we're not paying for ride back.
They're paying for the ride back. It's like it was before but this
sentence spells out what our paratransit service for the Iowa City area
is and it's for Iowa City residents. In the corporate limits of Iowa City.
Other agreements will take care of outside the city limits of Iowa City
which is Coralville and University Heights and Johnson County.
Norton/ Is that true for the County that if it originates in the City and ends in
the County?
Thornberry/ It's a county ride.
Norton/ Oh that's a county ride.
Kubby/ That's the way its always been.
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Thornberry/And if it goes from Iowa City to Iowa City it's a Iowa City ride.
If it goes from Iowa City to Coralville/University Heights it's an Iowa
City ride. Getting back is a University Heights problem.
Norton/ But it does distinguish because rides into the county are Iowa City
rides.
Thornberry/ So that's why we just said.
Atkins/ No they are not. Rides into the County from Iowa City are county
rides.
Norton/ But ones into Coralville from Iowa City are Iowa City rides.
Atkins/ Let me take you through real slowly. An Iowa City ride begins in
Iowa City and ends in Iowa City/Coralville/or University Heights. A
Coralville ride begins in Coralville and ends in Iowa City/Coralville or
University Heights. A rural ride begins or ends in the non-urbanized
area or is a county resident riding within the urbanized area. That's a
policy.
Lehman/ Would it be just as easy to add under number one a paratransit
service for Iowa City covering the corporate limits of the City of Iowa
City parenthesis all rides originating in Iowa City and ending either in
Iowa City, Coralville or University Heights are Iowa City rides.
Atkins/ I'd ask Dean or Dee I don't recall, we took that out simply saying
that was the service we were purchasing and since it was a lump sum
they know their obligations and how they charge other communities is
very much up to them.
Norton/ Well that paragraph ought to be somewhere.
Vanderhoef/ And Dee that is because we are still trying to keep track of the
service because that is our oversight on the service and the kinds of
things the advisory committee may want to look at too.
Norton/ Shouldn't that definition be in the side agreement or somewhere or
footnote or someplace?
Vanderhoef/ Be all right with me to have it in there.
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Kubby/ Because this is the 28E agreement why not in this document?
Lehman/ The only thing that strikes me in my minuscule little brain that
maybe doesn't understand law real well what happens if we sign this
and the county negotiates with Coralville and uses different language
we are in fact paying only for Iowa City transit at this point in time
this is the formula that works and they will pick up people in Iowa City
and take them to Coralville and we pay for it and vica versa. Their
agreement with Coralville would not necessarily have to say that. The
Coralville ride could stop on the edge of Iowa City and we'd have to
pick up the ride from the edge of Iowa City back into Iowa City. So
we really do pay for the Iowa City transit at this point with their other
agreements those things occur but they would not necessarily have to
in the future.
Norton/ That wouldn't change the logic of Steve's statement though.
Lehman/ It wouldn't change anything. I'm not so sure that
Norton/ The statement that Steve just read it seems to me could be
incorporated into
Kubby/ As long as it's somewhere in things when people say I want to
understand Iowa City's paratransit service and what they're
responsible for that when we hand them documents that little chart
that Dean spoke out loud is handed to them.
Lehman/ We could add that chart as part of the cover letter.
O'Donnell/ That would be good just something for clarification on what we
do.
Vanderhoef/ Is there a definition section?
Thornberry/ We can't say, we can't in our documents, specify Coralville's
policy.
Norton/ No, no. We're not going to.
O'Donnell/ But clearly identify our policies.
Thornberry/ That is our policy.
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Champion/ Probably wouldn't be a question about Iowa City.
Thornberry/ Coralville would have to say what their policy is. We could say
that we will take someone from Iowa City to Coralville. We'll pay for
that. Coralville will have to say we'll bring them back.
Kubby/Yes.
Thornberry/ We could say that part.
Champion/ Pick out something and let's just vote.
Lehman/ Are there further comments?
Norton/ Yea. I have a few. I was curious at the top of page two, under
paragraph three, the last sentence which says "Iowa City reserves the
right to require sensitivity training of Johnson County SEATS
operators" is that the only aspect of their training that we bear on? It
seems kind of micro-managerial in a way. I didn't know quite why...
Lehman/ Isn't that from a previous contract?
Atkins/ Yes.
Norton/ Is it?
Thornberry/ That's in the present contract.
Norton/ What does it really mean?
Lehman/ It means that you're going to be kind and courteous to the people
you serve.
Norton/I know but what does it mean that Iowa City actually does to
Johnson County?
Vanderhoef/ This is the kind of thing that I think we're talking about in the
side letter that talks about having the policy manual from our point and
from their point so that
Norton/ I'm just surprised that it's in here that's all.
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Lehman/ Clarification Steve. This agreement as it's drawn has a different
term, a different cost, and a different price escalator for each year
than the present contract?
Atkins/ Yes.
Lehman/ Other than that isn't this contract pretty much the same as the one
that we've been working under the last two years?
Arkins/ Yes, with the addition of the side letter.
Lehman/ Okay so
Atkins/ Side letter incorporated. Yes.
Lehman/ Okay basically we changed the numbers in the agreement that
we've been using with the County for some time so it's not a change
in substance of the contract. We added a side letter, we changed the
numbers as they relate to the term of the contract and the escalator
for prices and the total amount.
Atkins/ Yes. I believe that's substantially correct.
Norton/ Okay so that questions like this in other words take the next one on
paragraph four. Can fares be changed at any time?
Atkins/ You can only charge twice...
Kubby/ Twice the fixed route.
Arkins/ You can not charge more than $1.50 now based on your 75 cent...
Norton/ Yea, I understand that but could they be changed at some other
time of the year.
Vanderhoef/Yea.
Thornberry/ Yes they can
Vanderhoef/ Even says amendments to the fare schedule will rest solely
with the Iowa City Council.
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Norton/
Thornberry/
Vanderhoef/
Thornberry/
Vanderhoef/
Arkins/ Yes.
Anytime?
No, no.
Base on fare for our regular fixed route...
That's right.
...then we can change the fare
Norton/ I understand that but it could happen any time not July 1 or
anything like that.
Thornberry/ No, that's right.
Norton/ That's what I meant. Can happen April 1...
Thornberry/ Correct.
Norton/ ...if we so desire. Given the fact that we've changed other fares.
Atkins/ As long as there's reasonable notice and you're not going to have
any difficulty with that.
Lehman/ All right next.
O'Donnell/ Just one, the $1.50 is that paid in cash?
Lehman/ However they want to pay it.
Vanderhoef/ However they want to collect it.
Kubby/ There are strip tickets too that you can buy so you don't have to
have the change you can just give the ticket.
Norton/ You know the day that I took a ride I paid a $1.50.
Kubby/ Good for you.
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Lehman/
certified rider.
I'd hope so. Should have charged you more because you weren't a
Norton/ That's true.
Lehman/ All right.
Dilkes/ Can I back up to the sensitivity training for a minute?
it is that at their cost?
Atkins/ Yes. Old contract language.
If we request
Thornberry/
Vanderhoef/
Thornberry/
Norton/ Can we still ask some more?
Thornberry/ ...that are in this way are the operational policies that they have
never had. We're kinda requiring that they have a operational policy.
What is your policy? Requiring that. Human Services study and the
joint governance was not in previously.
Lehman/ But these are things that we agreed to look at.
That's correct.
Lease of vehicles wasn't in the previous.
That's correct.
Lehman/ Bus again those things are things that we have agreed to talk
about, not requirements of any kind.
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Thornberry/Well some of the things...
Lehman/ All right next. I like this personally because I think most of the
things that we were talking about that there was I don't want to use
the word disagreement but certainly things that have not been
completely discussed are in a side letter that says that our committee
will look at these things and it is at the discretion of that committee
and the Bd. of Supervisors and the Council to take into consideration
all of the things that we've talked about. I think its a very good
meeting of the minds and the tough stuff obviously we've resolved
and the rest of it can be resolved in a much more amiable if you all
atmosphere.
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Norton/ But we are requiring one that I wanted to ask quickly about. Is it
really worth a candle to charge $2.50 for each bus wash?
Kubby/ But they just like tally them up.
Thornberry/ Their cost.
Norton/ But they just keep the tally up. And they didn't pay that before,
right?
Thornberry/ ... ~ 10,000 part of the vehicles.
Norton/ This is not one of the trade-offs right?
Thornberry/That's correct.
Kubby/ No longer there, right. I have one other quick question that has to
do with JCCOG documents and that since we're planning a contract
with the County we need to amend our TIP, our transportation
program, to take out their three items of Iowa City purchasing
paratransit equipment. That should be amended at some point.
Lehman/ Oh yes.
Davidson/ Yea, we could actually amend that Karen but the bottom line is if
Iowa City doesn't apply for those you know we subsequently the first
step is to put them in the TIP and then we actually do the applications
which you in an authorizing resolution approved. So we can take
them out at that stage too and they won't be in when we apply for
the money.
Lehman/ Okay.
Kubby/ But we also would need a separate vote to amend the TIP cause
they're in both...
Davidson/ You know the one reason you may want to leave them in is when
Ron goes to Des Moines to horse trade with all the other transit
systems
Norton/ Leave them there.
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Lehman/ Good trading material?
Davidson/ But you know that's up to your discretion.
Kubby/ So maybe after that horse trading is done we can do those
amendments?
Davidson/ Yes, that is what I would recommend you do Karen.
Kubby/ Okay, that's fine.
Vanderhoef/ There still is that possibility out there that we will buy a vehicle
for Iowa City through the program and some of that stuff could be
applicable a new vehicle if that's what we chose to do. Is that
correct?
Davidson/ Yea, you could I believe it was a radio system, a vehicle, and a
computer that were the three projects. You could leave all those in
and use them for some other thing that you determined appropriate.
Vanderhoef/ Well for our deviated route kind of thing and that's were the
additional vehicle. So I'm not ready to totally sign-off on those for our
project.
Norton/ What happens if you have a five year agreement here and the
provision I understand for some three years serious look at some of
the issues in the side agreement but you can also get out after with a
year's notice right? No penalties. You know like a coaches contract
you have to buy it off right? That doesn't apply.
Thornberry/ One year, either way. They may say they want to get out of
the business. They got to give us a year in order to get our program
together, get buses, and
Norton/ No, I understand that. The notice is certainly worthwhile. No
penalty clauses all right.
Dilkes/ Except at the end of the contract there wouldn't be that required
year notice.
Lehman/ Any further discussion? Roll call.
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Lehman (all ayes)
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