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HomeMy WebLinkAbout1998-04-13 Info PacketCITY COUNCIL INFORMATION PACKET April 10, lgg8 I IP2 IP3 IP4 IP5 IP6 IP7 IP8 IP9 IP10 IPll IP12 IP13 IP14 IP15 IP16 IP17 IP18 IP19 APRIL 13 ~X~ORK SESSION ITEMS Memorandum from City Manager: Sales Tax Proposal MISCELLANEOUS ITEMS ] City Council Meeting Schedule and Tentative Work Session Agendas Memorandum from City Manager: Pending Development Issues Memorandum from City Manager: Upcoming Event Memorandum from Administrative Assistant to City Manager: Deer Memorandum from Civil Engineer McClure to City Manager: Southgate Avenue and Waterfront Drive Paving Improvement and West Pepperwood Relief Sewer Project - Compliance with Sensitive Areas Ordinance Memorandum from City Attorney: Statutory Prohibition on Officers and Employees of the City Having an Interest in a City Contract Letter from John Shaw: Resignation from Historic Preservation Commission [to be accepted on 4-28-98 Consent Calendar) Memorandum from City Attorney: Law School Intern Memorandum from City Attorney: Partial Litigation Update - Sheridan Avenue Sanitary Sewer By-Pass Project, Chapter 573 Action Memorandum from City Clerk: Special Work Sessions Memorandum from City Clerk: Minutes of April 2 Work Session Letter from JCCOG Traffic Engineer Planner Ripley to College Street Residents: Traffic Calming Release: Award Recipients Iowa City Police Department Use of Force Report- March 1998 Building Permit Information - March 1998 Minutes: April 1 Informal Meeting of the Johnson County Board of Supervisors Agendas: April 7, April 9, April 29, and May 19 - Johnson County Board of Supervisors Meetings Iowa City Police Department 1997 Year-End Report [Council packets only] City of Iowa City MEMORANDUM Date: April 9, 1998 To: City Council From: City Manager Re: Sales Tax Proposal As you indicated at your last meeting concerning this issue, a number of amendments, ideas and other changes were suggested. What I have tried to do is incorporate the changes suggested and provide you with a new working document/proposal. The second document is another way of expressing the impact, more directly, of the two referenda. Im\mem\sa4~8.doc LOCAL OPTION SALES TAX PROPOSAL 35% $1,750,000 Downtown Investment Initiative $1,750,000 annually will retire the debt on approximately $21,000,O00 over 20 years. The Iowa Avenue Streetscape project has been postponed in favor of other capital projects. The estimated $2,000,000 in capital financing would be financed as part of the routine capital plan process and not part of sales tax debt retirement. If the $90,000 in parking is eliminated as part of the Transit budget, (see Public Transportation portion of the proposal) it would result in $1,O00,OOO in available capital to help finance and reduce size of borrowing for Library/CenterSpace. Project bids, interest rates will have a direct bearing on debt costs, etc. We have used 20 year/6% debt. Our experience has been more favorable, notably in interest charges. 25% $1,250,000 Water Rate Relief $1,250,000 annual revenue to the Water Fund would allow water rates to be frozen for eight years. This would freeze water rates only. No bearing on the other City services which are part of the monthly City utility bill. These include sanitary sewer service, refuse collection, and recycling. The current State sales tax on water would increase from 5% to 6%. The $1,250,000 and its effect assumes we would continue 20% cash accumulation. Adequate reserves for future operations are maintained. Possible issues: · Explain the 'Water" bill and all of its parts. The bill is often not reviewed in parts but only as a total bill. · Could be some extraordinary future federal action, 'they can change the rules ". 10% Operating Expenses for Librarv/CenterSpace $500,000 50,000 7O,O00 $320,000 for library staff for CenterSpace subsidy $180,000 - operation/maintenance at library (assume O/M has already been figured into CenterSpace subsidy) Some protection against early costs for CenterSpace (greater subsidy than anticipated may occur in early years). create capital account for equipment replacement at library and would relieve General Fund (property tax relief) of this expense such as the Library needs a new computer every 6+ years and the annual set aside or portion of would be financed by Sales Tax revenue. Suggestion: - Leave at 10% ($500,000) - Consider capital replacement account - Consider O/M costs for new library addition 10% Public Transportation 9500,000 Relieve (property tax relief) the General Fund commitment (currently $440,000) to the Transit budget. Relieve_the Parking Fund of the $90,000 subsidy to Transit System (equals approximately $1,000,000 in debt capacity for parking projects). Suggestion: Leave at 10% ($500,000) 1 0% Human Services $500,000 Suggestion: Relieve (property tax relief) the General Fund of $300,000 in annual expenditures for Aid to Agencies. Relieve the CDBG program of $100,000 in annual expenditures for Aid to Agencies. Add $100,000 in available funds for Aid to Agencies (from $400,000 to $500,000) Creates $100,000 in available $ for CDBG projects. Leave at 10% ($500,000) Use $100,000 in available CDBG $ for creation of a housing development revolving fund (part of recently adopted housing policies) of approximately $1,000,000 debt at 6% for 15 years). Consider changing heading to Housing and Human Services. 10% Public Safety 9500,000 A discretionary finance option with suggested alternatives being; additional police officers; assist in finance of fire facilities; new fire personnel; community policing, etc. Each additional police officer or firefighter is approximately $45,000 per year. mgr\opttax.doc 2. 3. 4. 5. 6. The two proposed referenda would support the following projects and programs. A renovated library. A new 30,000 square foot addition to the library. A new center for arts, entertainment and related downtown activities. 100 new downtown parking spaces. $100,000 in new funds to help support area Human Service Agencies. $100,000 in available CDBG funds, or $1,000,000 in housing affordability funds for our low income citizens. Up to 10 new police or fire personnel, or some combination. Water rates frozen for 8 years. $800,000 annually for capital projects (pay as you go); applied to property tax rates (reduction of 50¢ in tax rates); used for capital debt for projects and/or; various combinations of. mgr\2propref.doc ~ Cft. I/of* City Council Meeting Schedule and Tentative %Y/ork Session Agendas Apdl10,1998 IApri113 2:00p 2:10p IApril 23 4:00p - 5:30p April 27 6:30p 7:00p April 28 7:00p SPECIAL FORMAL COUNCIL MEETING See Agenda SPECIAL COUNCIL WORK SESSION Sales Tax/Downtown Investment Initiative SPECIAL COUNCIL WORK SESSION Peninsula SPECIAL COUNCIL WORK SESSION Joint Meeting with Public Art Advisory Committee By-Laws Agenda Pending SPECIAL FORMAL COUNCIL MEETING Monday Council Chambers Thursday Council Chambers MondayJ Council Chambers Tuesday Council Chambers I May 11 7:00p I May 12 7:00p I May 13 4:00p SPECIAL COUNCIL WORK SESSION SPECIAL FORMAL COUNCIL MEETING JOINT CITY COUNCIL/BOARD OF SUPERVISORS/ SCHOOL BOARD/CITY OF CORALVILLE MondayI Council Chambers TuesdayI Council Chambers WednesdayI Fairgrounds Hickory Hill West Water Project Costs Chutes and Vaults Sales Tax FY99 Action Plan Circus and Rodeo Permit Regulations Landfill Paper Ban Police Issues FUTURE WORK SESSION ITEMS Landfill Master Plan Sand Point Wells Sanitary Sewer Repair - New Policy Update Transit Interchange Airport Issues Cemetery Expansion Plan Meeting dates/times subject to change City of Iowa City MEMORANDUM Date: April 7, 1998 To: City Council From: City Manager Re: Pending Development Issues An application submitted by Southgate Development on behalf of John Kennedy Estates and Dorothy J. Kisner, c/o Michael Kennedy, for a final plat and OPDH plan of Walnut Ridge, Part 6, a 20.44 acre, 12-1ot residential subdivision located at the north terminus of Kennedy Parkway. An application submitted by Southgate Development on behalf of John W. Kennedy Estate and Dorothy J. Kisner, c/o Michael Kennedy, for a final plat and OPDH plan of Walnut Ridge, Part 7, a 11.09 acre, 8-lot residential subdivision located north of Kennedy Parkway. Discussion of a pre-preliminary plat submitted by Rob Phipps and Jeff Ellberg for property located partially in the city in the IDRS zone and partially in the county on the Fairview Golf Course. An application submitted by Silvercrest, on behalf of property owner Sunrise Partners/Dial Realty, to annex and rezone 22 acres located at SE corner of Scott Blvd. and American Legion Road from RS-S, Low Density Single Family Residential, and County A1, agricultural, to OPDH-12, Planned Development Housing overlay. An application submitted by the City of Iowa City to rezone approximately 5.4 acres from Community Commercial (CC-2, 2.4 acres) and General Industrial (11,3.0 acres) to Public (P) for property owned by Kirkwood Community College at 1806, 1810, 1814, and 1816 Lower Muscatine Road. jw/menVsa-devel.doc City of Iowa City MEMORANDUM TO: City Council FROM: City Manager DATE: April 9, 1998 RE: Upcoming Event The Northside Marketplace (NSMP) was planning to have a street fair on Sunday, April 19. It has been postponed to June 7. City of Iowa City MEMORANDUM TO: FROM: DATE: RE: City Manager ~ .. Deer Cedar Rapids Parks Commissioner Dale Todd invited me to speak with CR's Deer Management Task Force on Wednesday, April 8. Their group has been meeting for approximately four weeks. I relayed the process Iowa City's committee experienced in determining an appropriate deer management plan and answered several questions. I will continue to encourage sharing of information between Cedar Rapids and Iowa City, in particular a collaborative citizen education program. City of Iowa City MEMORANDUM Date: Apr~il~q9.~ T~teve Atkin~,0~l City Council From: 3elt McClure Re: Southgate Avenue and Waterfront Drive Paving Improvement and West Pepperwood Relief Sewer Project - Compliance with Sensitive Areas Ordinance The above proposed project has been evaluated with respect to the Sensitive Areas Ordinance and an evaluation of each section of the ordinance is outlined below. This project includes the extension of Southgate Avenue from Waterfront Drive to South Gilbert Street, the improvement of Waterfront Drive from a rural to an urban cross section, and the placement of a sanitary sewer line to service future development in the West Pepperwood area. Wetlands - There are delineated wetlands directly South of the Southgate Avenue extension located on Kennedy and Southgate Development property. Southgate Development has reached a wetland mitigation agreement with the U.S. Corps. of Engineers for this area and the existing wetland will be allowed to be filled in exchange for the development of a wetland at the South end of their property. The roadway extension will not impact the current wetlands. The West Pepperwood Relief Sewer is located immediately adjacent to the South Gilbert Street right-of-way and is being bored and jacked under the CRANDIC Railroad. This area is delineated as having possible wooded and unwooded wetlands. This relief sewer. is being placed within or immediately adjacent to the railroad right-of-way, South Gilbert Street right-of-way, and the wastewater treatment collection facility 96" sanitary sewer line easement. The possible wetland and wooded areas begin outside of the immediate area in which this sewer is being placed. Floodway - No impact. Drainageway - No impact. Slopes - No impact. Woodland - See wetlands comment above. Fully Hydric Soils - No impact. Prairie Remnants - No impact. Archaeological Sites - No impact. c:~-nsoffi ce\winword\project s\southgatLmemo\atkinsX04_06_98 .doc City of Iowa City MEMORANDUM Date: April 10, 1998 To: City Council From: Eleanor M. Dilkes, City Attorney Re: Statutory Prohibition on Officers and Employees of the City Having an Interest in a City Contract The purpose of this memo is to familiarize you with Section 362.5 of the Iowa Code which, with certain exceptions, prohibits officers and employees of the City from having an interest in a contract with the City. This section of the Iowa Code provides that a City officer or employee shall not have a direct or indirect interest "in any contract or job of work or material or the profits thereof or services to be furnished or performed for the officer's or employee's City." A contract in violation of this section is void. It is clear that "officer" includes a member of a City Board or Commission, and certainly a member of a City Board or Commission which exercises some power that is not purely advisory, which most of our Commissions do. There are a number of exceptions to this statutory prohibition and I will not review all of them here. However, the exceptions that will most often be applicable for our purposes are summarized below: 1. A contract that is competitively bid. 2. A contract for professional services not customarily awarded by competitive bid, in which the City officer or employee has an interest solely by reason of employment. A contract with a corporation in which a City officer or employee has an interest by reason of stockholdings when less than 5% of the outstanding stock is owned or controlled by the officer or employee or the spouse or immediate family of such officer or employee. Contracts for the purchases of goods or services if the purchases benefiting the officer or employee do not exceed a cumulative total purchase price of more than $1,500 in a fiscal year. Particularly given the membership requirements of some of our Boards or Commissions, this law imposes a substantial hardship. The most problematic contract is one for design or architectural services which is not competitively bid. Essentially, Section 362.5 prohibits the contract if a member of a Board or a Commission is a partner or owner of the firm that is contracting with the City, the contract is not competitively bid and is in excess of $1,500 per year. 2 Recently, I have had discussions with John Shaw, the Chair of the Historic Preservation Commission whose architectural firm of Wehner, Pattschull and Pfiffner, P.C. has submitted a proposal in response to the City's Request for Proposals for design of the Iowa Avenue parking ramp and is interested in secudng that contract. Mr. Shaw is an owner of this firm. None of the statutory exceptions apply and if Mr. Shaw remained on the Historic Preservation Commission his firm would be ineligible to contract with the City on this project or on any other project that is not competitively bid. Thus, it is my understanding that Mr. Shaw intends to resign his position on the Historic Preservation Commission. Similarly, it has been the City's intention to enter into a contract with Rohrbach, Carlson P.C. for the preparation of construction drawings, bidding and negotiation, and contract administration for the Civic Center renovations. It has come to my attention that one of the owners of that firm is Bob Carlson, the Chair of the Board of Appeals. I have informed Mr. Carlson that because of Section 362.5, the City cannot enter into this contract if he continues to be a member of the Board of Appeals. We are currently researching the more finer points of this statute and will update you as that research progresses. We are also in the process of developing a system to identify potential conflicts at the beginning of contract negotiations or proposals submitted in response to RFPs, and to make applicants to Boards and Commissions aware of the statutory prohibitions set forth in Section 362.5 Please call me if you have any questions. Cc: Steve Atkins Dale Helling Marian Karr Assistant City Attorneys Department Directors eleanor~nem~4-9.doc · Wehner Pattschull Pfiffner ~PC Architects Intedor Designers 201 Dey Building Iowa City, Iowa 52240 (319) 338-9715 Fax (319) 338-2038 Roland C. Wehner, AIA Richard W. Pattschull, AIA John F. Pfiffner, AIA John F Shaw, AJA Apdl 10, 1998 City of Council City of Iowa City 410 E. Washington Iowa City, IA 52240 Dear Mayor and Members of the Council: It is with regret I offer my resignation from the Iowa City Histodc Preservation Commission. I currently serve as Commission Chair, and representative for the Brown Street Histodc District. As a member of the Commission, I am an officer of the City. As one of three owners of the architectural firm of Wehner, Pattschull & Pfiffner, I have a direct interest in all contracts for professional services to which we may become party. A city officer is prohibited by State Law from interest in contracts of this nature with that officer's City. The practice of Architecture is my passion and my livelihood. Membership on a City Commission cannot be allowed to prohibit my nor my partner's pursuit of the opportunity to provide architectural services to the City. I am proud of this city's recent record of preservation. The method, vision and logic of the Iowa City Histodc Preservation Plan, (in place before my involvement with the Commission) is an an exemplar for several cities about the State. The Commission's demonstrated ability to implement the preservation plan has been enabled through philosophic and tactical support from City Administration and Staff, Council's support, as well as encouragement and assistance from the people of Iowa City. Well intentioned Historic Preservation Plans have been wdtten for many cities. Implementation is not common. Iowa City's ability to put in place preservation objectives and goals has drawn wide remark and praise. Credit for this relative success is due to those who preceeded me on the Commission. I mention these accomplishments to encourage Council's continued support as additional Historic Districts and new Conservation Districts are proposed in the near future. I find an honest commitment to Historic Preservation evident in the city's planning department. Karin Franklin and Bob Miklo have each, on occasion, offered their insight into, and interpretation of political process and climate. Scott Kugler has demonstrated this commitment repeatedly as he has worked after hours, giving personal time helping members of the Commission meet some self imposed deadline. City of Iowa City MEMORANDUM DATE: TO: FROM: RE: April 8, 1998 Mayor and City Council Marian K. Karr, City Clerk Special Work Sessions The Mayor asks that you bring your calendars to the special work session on Monday, April 13. There is a need to schedule some additional special meetings. City of Iowa City MEMORANDUM Date: To: From: Re: April 10, 1998 Mayor and City Council Marian K. Karr, City Clerk Council Work Session,-- April 2, 1998 9:00 a.m. in Council Chambers Council Present: Staff Present: Tapes: SEATS Lehman, Champion, Kubby, Norton, O'Donnell, Thornberry, Vanderhoef. Atkins, Helling, Karr, Dilkes, Fowler, Doyle, Logsden, Davidson. Reel 98-48, Side 2; Reel 98-49, all. Reel 98-48, Side 1 City Council SEATS Committee Thornberry and Vanderhoef summarized SEATS contract negotiation issues. A council majority directed Council negotiating Committee Members Thornberry and Vanderhoef to present the following to the Johnson County Board of Supervisors negotiating Committee Members: $500,000 Annual CPI adjustments 3 Year decision point -5 year agreement Council negotiating Committee will report back to City Council Meeting adjourned: 9:45 AM clerk\mins\0402-ws.doc April 8, 1998 CITY OF I0 WA CITY College Street Resident Dear College Street Resident: Last fall we met to discuss traffic concerns on College Street and the traffic calming process. It was the consensus of those attending to do a traffic study in the spring and move forward with traffic calming if warranted. I have completed a traffic study and determined that the 1000 and 1100 blocks of College Street meet the criteria for the traffic calming program. Specifically, 1567 vehicles were recorded in one day (the minimum requirement is 500). Eighty-fifth percentile speeds were recorded at 30 miles per hour (the minimum requirement on College Street is 30 miles per hour). Eighty-fifth percentlie speeds represent the general speed at which drivers feel comfortable traveling on a roadway. Speeds and volumes were also recorded on Washington Street; there were similar volumes, but lower speeds. Washington Street neighbors will be included in the discussion of College Street issues because of the potential for traffic diversion onto Washington Street. As the next step in our process, City staff will begin formulating some traffic calming alternatives that will be brought to you for discussion in late May. I have enclosed a copy of the traffic calming brochure that provides more information on the process. If you have any questions, please do not hesitate to contact me at 356-5254 or Marcia Klingaman at 356-5237. Sincerely, Doug Ripley JCCOG Traffic Engineer Planner cc: ~City Council City Manager Karin Franklin Jeff Davidson Marcia Klingaman Washington Street Residents Itrs\tp4-3dr.doc 410 EAST WASHINGTON STREET · IOWA CITY, IOWA J2240-1826 · (319) 356-.~000 · FAX (319) 356-~1009 City of Iowa City MEMORANDUM Date: April 9, 1998 To: From: Re: City Council Eleanor M. Dilkes, City Attorney Law School Intern Earlier this year the law school' s legal clinic accepted my proposal for an internship at the City Attorney/s office. The Human Rights Commission's internship had previously been approved. This summer Heather Shank and I will share an intern for approximately 36 hours each week. The interns are assigned by lottery and our intern in Shannon Walsh. The purpose of the internship is not to simply have Shannon do legal research, but rather, to give her some varying experiences so she can get a feel for the practice of public sector law. We look forward to having her. cc: Steve Atkins Dale Helling Marian Karr Assistant City Attorneys Department Directors tp2-2ed.doc City of Iowa City MEMORANDUM Date: To: From: Re: April 9, 1998 City Council Eleanor M. Dilkes, City Attorney Partial Litigation Update - Sheridan Avenue Sanitary Sewer By-Pass Project, Chapter 573 Action A number of subcontractors on the Sheridan Avenue Sanitary Sewer By-Pass Project have filed claims with the City alleging that they have not been paid by the general contractor, Midwest Construction & Crane Services, Inc. Chapter 573 of the Iowa Code governs claims for materials and labor on public improvement projects. The filing of a claim with the City preserves the Claimant's right to commence an action in district court against the contract retainage and bond. On this project, the City has a 5% retainage in the amount of $8,855.36. 5% is the maximum retainage allowed even if claims are filed. River Products Company has taken the lead to commence the required district court action, naming as parties all claimants, the bonding company, the general contractor and the City, as required by law. The court will make a determination as to how the available retainage and bond proceeds will be distributed. In this case, the total of claims far exceeds the retainage of $8,855.36 and the main source of recovery will be the bond. At present, it appears that the amount of the claims may be just under the amount of the bond which is $144,318. The City has no responsibility other than to disburse the retainage as ordered by the court. We will keep you updated as this lawsuit progresses. Please call if you have questions. CC: Steve Atkins Dale Helling Marian Karr Rick Fosse Kevin O'Malley eleanor/merrdshendan,cloc IOWA CITY PARK AND RECREATION DEPARTMENT News rlelc:]se April 7, 1998 TO: Iowa City News Media FROM: Terry Trueblood Parks & Recreation Director RE: Award Recipients Phone: 356-5100 FAX: 356-5487 FOR IMMEDIATE RELEASE The Iowa City Parks and Recreation Department is proud to announce that one of its staff members and one of its commission members recently received distinguished service awards from the Iowa Park and Recreation Association. Steve Roberts, a Senior Maintenance Worker with the department for the past 17 years, was honored as the recipient of the "T. Ray Frame Award" which is given to the outstanding Parks and Recreation maintenance person who has demonstrated a high level of skill in his or her work; goes beyond what would be considered adequate or expected in the position; and shows devotion on and off the job. Roberts was nominated and received the award based on his many maintenance responsibilities, and his capability to handle them, at the Robert A. Lee Community Recreation Center, Mercer Park Aquatic Center, City Park Pool and the Iowa City Civic Center. Matt Pacha, a member of the Iowa City Parks and Recreation Commission since 1993, received the association's "Citizen Award," which recognizes a lay person outside the Parks and Recreation profession who has demonstrated outstanding support for and contributions to the strengthening of Parks and Recreation programs and resources. Pacha was recognized for his volunteer leadership on the Parks and Recreation Commission, the Parks and Recreation Foundation and.,For the Kids" fund raising campaign which he co- ch~i~ed. This campaign resulted in contributions exceeding $400,000 which will be used to assist with construction of the new Scanlon Gymnasium in Mercer Park. The awards were presented at the recent Annual Conference of the Iowa Park and Recreation Association held in Waterloo. Both recipients were nominated by Iowa City's Parks and Recreation Director, Terry Trueblood. 2 OFFICER DATE 32 3-01 IOWA CITY POLICE DEPARTMENT USE OF FORCE REPORT March, 1998 CASE # INCIDENT 98801874 Possession Under Legal Age. FORCE USED While speaking with a subject about a PUALA charge, he attempted to walk away. The officer grabbed his jacket and pulled him back into the hallway. 31 3-01 98801881 · Public Intoxication Subject was arrested for public intoxication. He refused to put his hands behind his back.. His hands were grabbed and placed behind him and he was handcuffed. 13, 40 3-01 98801884 Disorderly Conduct Officers pulled the man off another he was fighting. An arm lock was applied and he was escorted away from the crowd. 50 3431 98801898 I~ured deer Officer shot an injured deer with his sidearm, 42 3431 98801903 Sick animal Officer shot a sick raccoon with his sidearm. 41, 85 3434 98801975 Weftare check Acting on a doctor's request to take a female to University of Iowa Hospital, officers had to cut the apartment chain lock. 17, 39 3435 98802006 Eluding a Police Officer Campus Police requested ICPD assistance in stopping a car. The car failed to stop and traveled at a high rate of speed. When stopped the driver failed to obey the officer's commands. He was then taken to the ground and handcuffed. The other officer drew his sidearm when he approached the car. No one else was found in the car, 13 3-05 98802008 DmgArrest After being placed under arrest, the subject tried to get away. The officer grabbed his ann and laid him on the hood of the car. 26 3-07 98802115 Criminal Mischief Subject came out of the apartment and pulled the officer away from the door. The other officer grabbed him and placed him against the wall. He was then handcuffed. OFFICER 36 13, 20, 23, 25, 30, 32, 35, 36~ '39, 42, 45, 48, 49, 50, 85, 98 2,28,43 22,38,53 13, 40.42 40, 95 39 DATE 3-16 3-16 3-16 3-17 3-19 3-20 3-21 CASE # 98802330 98802331 98802351 98802372 98802422 98802449 98802476 INCIDENT Fight High risk warrant service Committal Man with a knife Vehicle theft Vehicle theft Public Intoxication Obstruction of Officers FORCE USED After being involved in a fight the person ran from the officer. He was caught and put over the trunk of a car. He was then handcuffed. All the listed officers displayed a firearm while executing a warrant. While serving committal papers. the person ran towards the kitchen. where there were knives on the counter top. Officer grabbed her and took her to the ground. A wrist flex was applied and she was handcuffed. At the hospital she refused to get out of the car. Another wrist flex was applied and she was escorted inside. Subject was in the hospital with a knife. DPS, Campus Police, requested assistance from ICPD. The subject refused to relinquish the knife and was asked to leave. While leaving he threatened officers. Campus then initiated the arrest. He fought with officers and was taken to the ground. Officer stopped a stolen vehicle while it was driving down Hwy. 6. The two occupants were ordered out of the vehicle. Officers had their sidearm drawn during the stop. Officer drew his sidearm during a traffic stop of a stolen vehicle. Subject was arrested and one cuff placed on his wrist. He then twisted and pulled away from the officer. The officer directed him towards a cot and placed the other cuff on his wrist. He resisted officer while being escorted to the squad. getting into the squad and going into the jail. OFFICER 35 48 DATE 3-29 3-30 CASE # 98802739 98802781 INCIDENT Public Intoxication Criminal Trespass Public Intoxication FORCE USED During a PAULA investigation the subject was placed under arrest. Officer attempted to escorted him out of the bar. The subject pulled away from the officer. A "goose-neck" come-a-long was applied and the subject was taken outside. He was then handcuffed. Officers responded to a burglary in progress. A suspect was found on the roof of the sorority. The officer drew his sidearm until he was sure the suspect was not armed. CC: Chief City Manager Captains Lieutenants Library City Clerk CITY OF I0 WA CITY Steve Department of Housing and Inspection Services 410 Washington Street Iowa City, Iowa 52240 Atkins BUILDING PERMIT INFORMATION MARCH 1998 KEY FOR ABBREVIATIONS Type of Improvement: ADD Addition ALT Alteration DEM Demolition GRD Grading/excavation/filling REP Repair MOV Moving FND Foundation only OTH Other type of improvement Type of Use: NON RAC RDF RMF RSF MIX OTH Nonresidential Residential - accessory building Residemial - duplex Residential - three or more family Residential - single family Commercial & Residential Other type of use Page: 1 Date: 04/07/98 From: 03/01/98 To..: 03/31/98 CITY OF IOWA CITY E~RACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD97~0783 SINCLAIR OIL 2153 ACT CIR ADD NON 1 0 $ 23950 CORPORATION 27 x 7.5' ADDITION TO CONVENIENCE STORE AND REMODELRESTROOM TO ALLOW ACCESS FOR THE PHYSICALLY HANDICAPPED ...................... 2 ............................................................................................................. ADD NON permits: 1 $ 23950 BLD98-0075 LARRY BAKER & GINGER 1217 ROCHESTER AVE ADD RSF RUSSELL 8 X 30 PORCH ADDITION AND A 14 X 36 KITCHEN and BEDROOM ADDITION BLD98-0052 RICHARD & BET~f 3018 WASHINGTON ST HELLWIG 38 X 24 BEDROOM, LAUNDRY, BATH AND GARAGE ADDTION 1 0 $ 60000 BLD98-0072 BILL PltLIK 628 N LUCAS ST 10 X 24 PORCH AND BATH ADDITION ADD RSF 1 0 $ 32716 BLD98-0105 JO~N SOPHER 1958 MEADOW RIDGE LN 12'x 16' THR~E SEASON PORCH ADD RSF 1 0 $ 16350 BLD98-0144 JANICE CARPENTER 110 N 7THAVE 14 X 17 ROOM ~.DDITION ADD RSF 0 0 $ 16000 BLD98-0130 DONNA MCGLOTHI~N 1804 MORNINGSIDE DR 12' X 16' SCREEN PORCH ADDITION ADD RSF 1 0 $ 13422 ADD RSF 0 0 $ 8950 BLD98-0116 JAMES VOSS 3028 E COURT ST ADD RSF ADD 20' X 28' SHOP ADDITION TO P~EAR OF TWO STALL ATTACHED GARAGE 0 0 $ 8000 BLD98-0142 CINDY PARSONS & GARY 1131 WASHINGTON ST KLINEFELT DORMER ;%DDITION TO EXISTING ATTIC ROOM ADD RSF 0 0 $ 8000 BLD98-0145 GENE KOENIGHAIN 36 GLEASON DR ADD RSF CONSTRUCTION CONSTRUCT-A 16'x 12' SCREEN PORCH ON THE REAR OF THE EXISTING HOUSE. BLD98-0147 WILLIAM ROBINSON 102 POST RD 8 X 24 ADDITION TO EXISTING SCREEN PORCH 0 0 $ 685O BLD98-0089 BILL & PAT FERREL 734 KEOKI~K CT 2 X 21 ADDITION TO THE KITCHEN ADD RSF 1 0 $ 3600 ADD RSF 1 0 $ 300O BLD98-0159 GAIL STIKA 119 PADDOCK CIR ADD RSF 1 0 $ 8 X 16 WOOD DECK 1600 Page: 2 Date: 04/07/98 lr~m: 03/01/98 To..: 03/31/98 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit A~plicant name Address Type Type Stories Units Valuation No. Impr Use BL098-0134 SANDY EVANS 16 X 8 WOOD DECK 142 POLOPONY CT ADD RSF 0 0 $ 1400 BL098-0088 C~.ARLES A & KAREN WATTS 10 X 12 WOOD DECK 814 3RD AVE ADD RSF 0 0 $ 1200 BL098-0132 SAR;tH J LAMB 401 BROWN ST RAMP ACCESS TO T~ S.F.D. ADD RSF 0 0 $ 500 BL097-0924 PING HONG LAW 3001 CLOVER ST ADD RSF 0 0 $ 300 3' X 10' DECK WITH STAIRS ADD RSF permits: 16 $ 181888 BL098-0150 DAVE CA, ILL ~.~ALTY 1705 S 1ST AVE REFACE MANSARD ROOF AND ADD NEW ADDRESS AND SIGNAGE ALT NON 0 0 $ 90000 BL098-0091 SUBURB~N INVESTORS 1905 KEOK~3~ ST 49 X 28 INTERIOR REMODEL ALT NON 0 0 $ 65000 BL098-0119 SOUTHGATE 755 MORMON TR~K BLVD DEVELOPMENT INTERIOR FINISH OF THE SUPPORT C~DRE FOR FUTURE LEASE SPACE. ALT NON 1 0 $ 42500 BL098-0087 HODGE 11 HIGHWAY 1 WEST DEMISING WALLS FOR FUTURE TENANT SPACES ALT NON 1 0 $ 40000 BL098-0120 SOUTHGATE 755 MORMON TREK BLVD DEVELOPMENT 2,058 S.F. INTERIOR FINISH OF COMMERCIAL OFFICE. ALT NON 1 0 $ 40000 BL097-0836 TABAC INC. 115 S DUBUQUE ST ITERIOR REMODEL TO CONVERT TO NEW RETAIL USE ALT NON 0 0 $ 18000 BLD98-0101 SotrrHGATE 767 MORMON TREK BLVD DEVELOPMENT I~T=KIOR FINISH FOR QUIZN0'S SUB SHOP ALT NON 1 0 $ 18000 BL097-0888 CITY OF IOWA CITY 410 WASHINGTON ST ALT NON POLICE DEPT. INTERIOR REMODEL FOR A STORAGE ROOM AND LAB FOR THE POLICE DEPARTMENT BL098-0061 GASTROENTEROLOGY 540 JEFFERSON ST ASSOC. OF IC INTERIOR REMODEL OF SUITE 102 0 0 $ 13000 ALT NON 0 0 $ 13000 Page: 3 Date: 04/07/98 From: 03/01/98 To..: 03/31/98 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD98-0095 GERRY AMBROSE 121 IOWA AVE INSTALL A SECOND BAR ALT NON 0 0 $ 10000 BLD98-0110 ROBERT J SUEPPEL 1200 GILBERT CT INSTALL TWO WINDOWS IN REAR DINING ROOM. ALT NON 0 0 $ 500 BLD98-0146 D V I P 548 OLYMPIC CT ALT NON 0 0 $ 200 INTERIOR REMODEL TO INCLUDE REMOVING WALL TO CREATE OPENING 9'8" X 6'8". ALT NON permits: 12 $ 350200 BLD98-0112 TOM J BENDER 2432 PETSEL PL INSTA/J~ VINYL SIDING- NORANDEX ARISTOCRAT DOUBLE ALT RMF 0 0 $ 10000 BLD98-0079 JIM CLARK 924 WASHINGTON ST CONVERT STORAGE AREA TO BEDROOMS ;tLT PJ~F 0 0 $ 6400 BLD98-0138 MCH CONSTRUCTION 129 CAYMAN ST INC. SCREEN IN PORC24 ON EXISTING UPPER DECK. ALT RMF 0 0 $ 6000 BLD98-0118 ANGELINE M RUSSELL 1601 SOMERSET LN FINISH FAMILY ROOM, BEDROOM, AND BATH IN BASEMENT. ALT RMF 0 0 $ 5300 BLD98-0135 RIVER CITY HOUSING 200 S SU~T4IT ST ALT RMF COLLECTIVE REMODEL FIRST LEVEL BATHROOM TO MAKE ACCESSIBLE TO THE PHYSICALLY HANDICAPPED. 0 0 $ 4000 BLD98-0092 MIKE & JULIE 2417 PETSEL PL ALT RMF 0 0 $ 400 MAILLIquiD CONSTRUCT A WALL TO SEPARATE THE MECHANICAL ROOM FROM THE BEDROOM. ALT RMF permits: 6 $ 32100 BLD98-0104 PAUL & CINDY POSTLER 470 ROCKY SHORE DR FINISH APPROXIMATELY 870 S.F. OF BASEMENT BLD98-0096 WAYNE THELAI~-DER 27 C~ALLUP PL FINISH BEDROOM, REC. ROOM AND FULL BATH IN THE BASEMENT ALT RSF 0 0 $ 17400 ALT RSF 0 0 $ 16000 BLD98-0103 ED & C31ROLE WINTER 3618 FOXANA DR ALT RSF FINISH 800 SQUARE FT. OF BASEMENT WITH BATH, 1 BEDROOM, AND STORAGE ROOM BLD98-0117 B & H BUILDERS BASEMENT FINISH 0 0 $ 16000 1324 GOLDENROD DR ALT RSF 0 0 $ 10000 Page: 4 Date: 04/07/98 ~r~m: 03/01/98 To..: 03/31/98 CITY OF IOWA CITY ElfTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU R~PORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD98-0131 PEGGY CLIFFORD 1833 STERLING CT CONVERT EXISTING SCREEN PORC~TO A T~REE SEASON PORC~ ALT RSF 1 0 $ 6500 BLD98-0114 TIM GIBBONS 1350 SANTA FE DR FINISB BEDROOM, BAT~, AND R~CREATION ROOM IN BASEMENT. ALT RSF 0 0 $ 6000 BLD98-0133 PEC4~Y 0'NEIL 1220 OAKCREST AVE FINISH 400 SQUARE FT. OF BASEMENT ALT RSF 0 0 $ 5725 BLD98-0128 STEVE KO~LI 900 ~D~LINGTON DR ALT RSF 0 0 $ 3500 I BEDROOM, BATH BASEMENT FINISH ALT RSF permits: 8 $ 81125 BLD98-0093 TOBA EI~rERPRISES 2220 HEINZ RD FND NON 0 0 $ 22400 L.C. FOUNDATION ONLY FOR NEW CONTRACTOR'S OFFICE, SHOP, AND WAREHOUSE. FND ~ON permits: i $ 22400 BLD98-0054 SMIT~-MORELAND 16 WEST SIDE DR NEW NON 1 0 $ 100000 PROPERTIES 45 X 40 TWO BAY CAR WASH NEW NON permits: 1 $ 100000 BLD98-0106 DON & SHEILA 1049 PHEASANT VA?.LF.Y ST BEUSSINK 16 X 24 INGROUND SWI~94ING POOL NEW RAC 0 0 $ 16326 BLD98-0081 KEVIN KOPELSON 419 BELDON A~FE 12' X 22' DETACHED GARAGE NEW RAC 0 0 $ 15000 BLD98-0068 C~AD L. MUELLER & 1327 S 1ST AVE DAWN M CASEY 20 X 32 DETACHED GARAGE NEW RAC 1 0 $ 9523 BLD98-0080 AUR APARTMENTS 922 WASHINGTON ST NEW RAC 1 0 $ 6000 44 X 22 DETACHED GARAGE NEW RAC permits: 4 $ 46849 BLD98-0121 FRANTZ CONSTRUCTION 1614 SOMERSET LN DUPLEX CONDOMINIUM WITH TWO CAR GARAGES NEW RDF 1 2 ~ 218888 Page: 5 Date: 04/07/98 From: 03/01/98 To..: 03/31/98 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD98-0139 DON ROBINSON 2606 CATSKILL CT NEW RDF 2 2 $ 140000 BUILDER, INC. DUPLEX WITH TWO ATTACHED TWO STALL GARAGES NEW RDF permits: 2 4 $ 358888 BLD98-0129 CHAIT DEVELOPg~T 31 PENTIRE CIR N~W RMF 2 4 $ 476785 4 UNIT CONDOMINIUM WIT~ TWO CAR GARAGES NEW RMF permits: 1 4 $ 476785 BLD98-0094 MICHAEL T. EVANS 28 LAREDO CT S.F.D. WIT~ A TWO CAR GARAGE BLD98-0102 ED & HOLLY TEAGLE 216 MAGOWAN AVE S.F.D. WIT~ A DETACHED TWO CAR C4%~AGE BLD98-0137 TIMOTHY H HILL 3785 DONEGAL CT S.F.D. WITH A THREE CAR GARAGE BLD98-0047 LONE STAR }{OME 35 CARLSBAD PL BUILDERS INC S.F.D. WITH A TWO CAR GARAGE BLD98-0115 PETER & STEPHANIE LI 1625 TEG DR SFD WITH 2 CAR GARAGE BLD98-0113 JAMES L SCHOENFELDER 4841 SOUTHCHASE CT S.F.D. WITH TWO-CAR GARAGE BLD98-0046 DAV-ED LIMITED 3529 GALWAY CT . S.F.D. WITH A TWO CAR GAR3%GE BLD98-0099 ALLEN YA~S 2 DURANGO PL S.F.D. WITH A TWO CAR GARAGE BLD98-0111 JEFF MILLER CONST. 1254 FLAGSTAFF DR S.F.D. WITH A TWO CAR GARAGE BLD98-0123 MARATHON\GLENN DUFFY 3563 SOUTH JAMIE LN HOMES SFD WITH 2 STALL GARAGE BLD98-0136 JEFF MILLER 1215 SA/TrA FE DR S.F.D. WITH A TWO CAR GARAGE NEW RSF 2 1 $ 222206 NEW RSF 2 1 $ 199299 NEW RSF 2 1 $ 190652 NEW RSF 1 1 $ 170000 NEW RSF 2 1 $ 167134 NEW RSF 2 1 $ 165000 NEW RSF 1 1 $ 150330 NEW RSF 2 1 $ 136571 NEW RSF I i $ 135000 NEW RSF 0 1 $ 135000 NEW RSF 1 1 $ 135000 Page: 6 Date: 04/07/98 From: 03/01/98 To..: 03/31/98 CITY OF IOWA CITY EXTRACTION OF BUILDING PERMIT DATA FOR CENSUS BUREAU REPORT Permit Applicant name Address Type Type Stories Units Valuation No. Impr Use BLD98-0148 ENO ENTERPRISES L.C. 625 SCOTT PARK DR NEW RSF 1 1 $ 108269 S.F.D. WiT~ A TWO CAR GARAGE NEW RSF permits: 12 12 $ 1914461 BLD97-0777 ROFFMAN CONSTRUCTION 229 IOWA AVE REP MIX 0 0 $ 4200 REROOF WITH CLASS #A" SHINGLES .................................................................................................................................... REP MIX permits: 1 $ 4200 BLD98-0098 JOHN SCHUPPERT 130 S DUBUQUE ST REP NON AREA A- TEAR OFF EXISTING ROOF DOWN TO DECK. REPLACE DETERIORATED DECKING. INSTALL NEW DUROLAST ROOF SYSTEM W/ INSULATION. AP~EA B- OVERLAY WITH MODIFIED BIUTMEN SYSTEM. 0 0 $ 23450 BLD98-0140 ADVANCED ELECTRICAL 1222 GILBERT CT SERVICES TEAROFFAND REROOF WITH MINIMUMCLASS "A" SHINGLES PEP NON 0 0 $ 4000 BLD98-0141 STEVE'S ROOFING 939 MAIDEN LN PEP NON 0 0 $ 1350 TEAR OFF AND REROOF WITH CERTAINTEED XT25 FIBERGLASS SHINGLES .................................................................................................................................... REP NON permits: 3 $ 28800 BLD98-0090 PAT KEIL 755 W BENTON ST REROOF WITH CLASS "A" SHINGLES AND REPLACEWINDOWS PEP RMF 0 0 $ 14000 BLD98-0097 JIM KERR 706 COLLEGE ST REPLACE ;tLUMII~3M SIDING ON WEST WALL. REP RMF 0 0 $ 9000 BLD98-0161 GENE FISHER 221 S LUCAS ST REROOF TEN UNIT ROOMING HOUSE PEP P~MF 0 0 $ 7436 BLD98-0084 AUR 618 E COURT ST REP RMF ROOF AND SIDE OLD PORTION OF APARTMENT COMPLEX WITH CLASS "A" FIBERGLASS SHINGLES 0 0 $ 5200 BLD98-0100 JO~N ROFFMAN 519 S DODGE ST REP RMF 0 0 $ 4000 REROOF SIX-PLEX WITH CLASS A OR CLASS C SHINGLES. PEP RMF permits: 5 $ 39636 TOTALS 20 $ 3661282 Informal Minutes: April 1, 1998 / page 1 MINUTES OF THE INFORMAL MEETING OF THE JOHNSON C~UNT~-. BOARD OF SUPERVISORS: APRIL 1, 1998 (A continuation of the March 31, 1998 Informal Meeting) Chairperson Bolkcom reconvened the informal meeting of the Johnson Cc~ B~oard of Supervisors in the Johnson County Administration Building at 11:05 a.m:~Vlem~rs present were: Joseph Bolkcom, Charles Duffy, Jonathan Jordahl, Stephen Lacina, and Sally Stutsman. Bolkeom: Informal meeting of the Johnson County Board of Supervisors to order for Wednesday April 1. Good Morning. Lacina: Good morning. Stutsman: Good morning. Bolkcom: Thank you members of the Board for being here. I know we have had a busy week and this meeting was just kind of thrown together late yesterday afternoon to respond to the response we received back from the negotiation committee of the City Council on the SEATS matter. There are a number of members from the public here. I would like to suggest that the conversation this morning be at least initially, it's a discussion from members of the Board and towards the end of the meeting we could take some comments from the public if there are any. I know we have one Supervisor that has a conflict he needs to go to at 11:30. There might be others that need to be other places. So I guess my sense of this today would be to take a little bit of time and maybe we could go through general point by point and try and generate a list of questions that members of the Board have on the various proposals. It was suggested that we try and meet with the negotiators later today, but I guess we can talk about that some. My sense is that it is probably premature to do that. I think there is some sentiment of the board to try and get a better feeling from the entire City Council about what's been proposed here. The City Council will be meeting m 9:00 tomorrow morning. I understand at which time they would have a chance to do that. I might suggest it would be premature for us to essentially get together and negotiate until we know that this particular proposal has majority support. So as a way to maybe get it going. If you would like to we could at least begin to generate some questions and comments about various provisions, if people have concerns about provisions that they want to talk about. So with that, ! guess we could start with page 1. It talks about the budget and the proposal and I guess the first year proposal's, it's being suggested that, we proposed 538, the negotiators have countered at 500,000. That the City would no longer have a cab contract and the County I assume, if we were going to have a cab contract, to pay those expenses. This year they were on target to spend about 63 or 6,400, or the City, I should say the City will. The County doesn't have a cab contract. The City has a cab contract. And that's about what we're going to spend on an annual basis. So that would be an additional, if we continue to operate some sort of paratransit with the cab company. That would be a cost we would assume. Do members have comments on that or not? Duffy: Joe, I think that the figure 528 can be lowered to get this thing done. It looks to me like it is a money problem between us and Iowa City and I think we should be looking Informal Minutes: April 1, 1998 /page 2 into lowering this figure. Of course that depends a lot of it on what will happen to the $49,000. Some people think that's just extra profit and it might be contingent on that, but I think that's the first thing that probably we should decide if we can get this done for... I mean it's a 35 million dollar budget in our county. Someplace, if this is a cause of extra dollars that we're asking the City if we can't get this contract. If it's all money what I'm trying to say is I think we ought to kind of negotiate the figures and go down less than the $528,000. Bolkeom: There's 8 pages of proposal and money is one issue that comes up in a few places. Jordahl: Well I think in talking about money it would be important that we compare apples with apples. There's always been this matter of who keeps the fares. That's a chunk of in excess of $50,000 is the fares of the fiders in Iowa City pay. You can make a difference between $580,000 and $530,000 by making a difference in who keeps the fares. So I think it's important for us to establish a way of talking about what this number is. What is $500,000. If we look at the fact as it's written here. Now we've had some indication of what is written here isn't what is meant, but what is written says that the city would get those fares credited to them against the contracted cost of operations, so that it would therefore not... In other words we would not keep the fares. The City would get the fares. So if we subtract the fares out of there plus the cab contract we would have to assume then the figure we're talking about is not $500,000 in terms of comparing it to our 528 but it's rather $439,916 or roughly $440,0000 that the City is proposing here. So we want to compare numbers, lets compare 528 to 440. Duffy: We keep all fares. If you go down to $500,000... Laeina: The negotiating team has indicated that we keep all fares so the actual number would be $555,000. We keep all fares, the City's as well as other contracts. Bolkcom: It says we literally keep the fares, but it also says they get credit for the fares. I think... Lacina: That needs clarification. Bolkcom: Clarifying question is what's the net cost. Jordahl: Yes, what is the net? That's it. We need to have... Duffy: Well that's right. I suggested that we'll keep the fares. Say we have to go down or should go down to $500,000, and then what are we going to do with this extra $49,000? That's the big bucks. Bolkeom: The Board at this point has already decided, it could change it's mind, that we would put that money in a SEATS capital fund for the expressed purposes of using that money for capital kinds of improvements that would benefit every entity that uses SEATS. That's what we've done with the $49,000. Let's wait until we get to that. That comes up here. Lets try and hang with the outline here. We can talk about that in a few minutes. Cou~ Auditor Tom Sloekerr: One thing I would like to talk about... Lac .fi~.a.: Ag~t~ally the public is not involved in this at this time. 5~_Bol ~l~m:/'2.'l~n, we decided to just kind of kick it around here and then at the end we're 5goin'~to take~luestions so keep track of those as we go. Lacier: S6.rr~y~, but we need to be consistent with everybody so... ~'-Stut ~n_ an.-And Tom wasn't here when we decided... Informal Minutes: April 1, 1998 /page 3 Sloekett: No. I just got in the room. I'm sorry. Bolkcom: Thanks for being here Tom. Laeina: Yes, we do need your input. Bolkcom: OK, so the question on the fares needs to be clarified. All right. We proposed a 5 year agreement to my reading of the proposal is they're suggesting a one year agreement. Jordahl: Well, one year automatically renewed agreement. Stutsman: I guess I was... What is the automatically renewal dependent upon. Lacina: Like the SEATS contract just automatically rolls forward if we meet the conditions of the CPI and the other things. Each body would be able to break this if it didn't work. If federal legislation come down that impacts their fee structure, they would be able to get out likewise if we say it's not working we'd be able to get out. Otherwise my interpretation of this is it would continue for 5 years. Bolkcom: That isn't how it's written. It's written as a one year agreement and either party can get out of it in 60 days. So if the City decides to get out of it in 60 days, we have to continue to provide service for 6 months, and they can get out of it for any reason and we can too. Lacina: We do have similar language in the library contract and SEATS... Bolkcom: It's a one year agreement. Stutsman: Yes. Jordahl: Well, a library though doesn't have that..: The library is going to continue to be there. People can continue to walk in the door. Where the SEATS system if they're going to discontinue the contract with 60 days notice is a much more dramatic thing than saying we're not going to pay for the library. Stutsman: I think one of the things that we wanted to work towards in suggesting a 5 year contract was to get away from this constant negotiating and that seems like that's exactly where we'll be again. It's just a constant negotiation and I don't think it serves anybody well. I don't think it serves the consumers, most of all the staff, the elected officials. I just think that we need to stick with either a 3 or 5 year agreement. Duffy: Sally, if that means not coming to an agreement, a 5 year contract is a long time, but I think we should have at least a 3 year contract. That is in the way of negotiating again. Bolkcom: All right, that makes sense. Lacina: I'm going to suggest that we turn this language over to the Attorneys. We both, all of the entities involved need a safety valve. Let's say that we agreed to a number that's not going to work, but we signed a 5 year contract and we can't get out of it. Price of vehicles or labor or fuel or something comes in, another mandate and we had signed a contract. It's a safety for both sides, if there is an unusual event. But so that we get~..~, e politics out, I think that the Attorneys can draft some type of safety valve wlx[ch wo~itd protect all entities and maybe we say not 60 days. You must notify us 6 advance. They can do that. Jordah!: That's very important. months. Bolkcom: I would say a year. argue. We've got to get away from this 60 days. ~t-ieas['% We need a year to terminate the agreement. Et[,~vou .1~ Informal Minutes: April 1, 1998 / page 4 Jordahl: We need to understand what this does say though. It isn't saying only a year, what it's trying to say is that it will be a perpetual contract... Lacina: Which we all want. Jordahl: ...contract that will automatically renew every 2 years, unless one party notifies the other that they want to terminate or revise the agreement. That doesn't sound to me like a bad idea. That would take us out of the perpetual negotiation mode ideally. Lacina: And we can put limits, the certain reasons why you could get out of this, Federal law changes, a change in labor over 10%. Bolkeom: A new City Council. Lacina: Well, I'd try to stay away from that. Bolkeom: Well but it could be anything. It could be just a policy change. A policy consideration. The policy that was out there a little while ago was we think we ought to do it ourselves. Then the County said, no, we want to keep doing it. I don't think you can provide an ironclad kind of thing here on that point. Jordahl: But what it's trying to do is get away from the present ironclad situation which is you in an ironclad way must renegotiate every few years. This one is saying you don't have to renegotiate; if you want to you can. Stutsman: That's not what it's saying to me. It's saying that you will negotiate every 12 months. Lacina: So our consensus is that this needs to be redefined. Jordahl: Well, and in the last sentencein here that's part of that paragraph that I think we should separate from this because it deals with the Board of Directors question which is elaborated on later. How we will respond to this paragraph, maybe we should sever that last sentence-because you wouldn't want to give into that idea without talking about it first. Bolkeom: All right. We'll come back to that. Ready to move on page 3? Lacina: But' we do support a 5 year or lengthy with some type of safety valve for both parties. Duffy: 3 year. Jordahl: We don't want just a one year. Lacina: Yes. OK. Bolkcom: All right. Moving on, page 3. We suggested in our proposal an advisory committee consisting of consumers, representatives of Iowa City, Coralville and Johnson County. They have said that would be OK. An advisory committee will be created. The role of the committee will be to review policies and procedures and provide advice to again the Board of Directors. That would be an advisory committee that would work to improve the system I assume. The reallocation of surplus at the end of the year apparently is not relevant. I'm not sure why that's not relevant. But it's indicated it's not~ ~ Jo~"~ah!:~J~_v_ ant to draw that into specific connection with their subsequent requirement ~:~..tha'--r'lhe '~'~i0. 00 so called surplus from '97 be returned. It is utterly inconsistent with the ~" :ide~that i~'_.~ not relevant to talk about giving the money back because they're talking ~:...abOfi~it irvtta'~s document. V2~Laeina: -IZ:~ven't seen a formal request from Council. There's been discussion by the ' '~'-'fieg ~ot~attng ~ams, but as far as Council asking for that, I'm not sure it's there. I do think Informal Minutes: April 1, 1998 / page 5 that this does deal with the fact that if we have surplus, they're saying free, if you can deliver that efficiently for that 500 plus fees, County, it's yours. That's the sense I'm getting. 'So at that point I'm not real excited about no, no, no, we're going to set up something. If they're happy with that I'll go with it, I guess is my point. Bolkcom: I'm not sure... we might need more clarification on that. But it's been a substantial point that both bodies have talked about and now it's not relevant. I need to know more why it's not relevant. I need to know why it's not relevant. Stutsman: I guess I need to have that clarified too. Jordahl: The statement not relevant to me doesn't say happy. It says unhappy. It says they don't want that. Duffy: But if we go down... Stutsman: Well, I think we're guessing what's being said. I think we just need to ask. Bolkcom: Point clarification on surplus or shortage. Lacina: I mean if we want to put it out there I'm sure they'll deal with it. Duffy: If we go down to $500,000, then maybe we can do something about this $49,000. Bolkcom: We've had a few new people come into the room since we started. The Board is discussing the response from the City to the SEATS proposal and we are going to have a conversation among Board members initially and then we're going to open it up to take comments from the public. Just so you know what's going on. Any policy changes, the question about policy changes increase or decrease ridership. I think we're clear on that. That's agreed. Lacina: I think that's relevant. Bolkcom: All right. We're now to the City proposals. The Thomberry-Vanderhoef proposals and Atkins proposals. It would be number one, that we agree to exercise due diligence in securing vehicles and other capital assets. I didn't realize that this was a problem before. I assume we'll continue to do as we've done. Number 2, it is understood the paratransit provider, leases from ECICOG the vehicles and the City is basically asking us if we could develop a schedule of leases so that the City may utilize paratransit vehicles to supplement the City's fixed route system. The lease cost will be calculated by including routine operational costs such as fuel, maintenance, insurance. They won't pay for overhead or depreciation according to this. This paratransit equipment will be operated by City employees under direction of the City's Department of Parking and Transit. I need a little more clarification on that point. Lacina: As long as it doesn't interfere with the daytime service. Stutsman: Uh-huh. Lacina: We cannot allocate vehicles and stay in ADA compliance. First priority will be for the ADA, and then in evening if those vehicles are idle and we could pick up a source of revenue, I h~ive no objection to that. But yes, I agree. Jordahl: I believe that's an issue that should be raised with East Central Iowa Council of Governments' transportation specialists because I think that they may nee~to coaa'act directly with ECICOG for that rather than subleasing from us. I'm not sure '~ the but'~7} I I think it's a question that needs to be asked. ~-- r.~ ~-~ Bolkcom: All right. Bumell did you get that question. _-~: :~ Interim SEATS Director Burnell Chadek: I understand the question. I cohkkcorr~ent:~ later on that point. ~:~ :'" " Informal Minutes: April I, 1998 /page 6 Bolkeom: OK. Very good. 3, the paratransit provider will agree to submit their budget to an annual independent audit. The audit information will be available to the City. We already have an annual audit and that document is available to anybody that wants it. I don't know if this would be an additional audit, but we want to clarify that question. Laeina: That's dealt with later, if there's an additional request. Stutsman: Yes, don't they say that they will pay for the audit. Jordah!: I think that's a separate audit. That's the at call audit, that's the whenever they want one audit. This is the annual audit. Lacina: That's correct. We are requiredto do an annual audit and we'll Comply with that. Jordahl: And we already do at this point. Laeina: So then there's no problem with it. Stutsman: Right. Bolkcom: Well we need clarification if they're expecting a special audit. Lacina: That's covered later under that other paragraph. If any other entities require a special audit, they can require that, but they pay for it. This refers to the... Some of this is boiler plate. Bolkcom: OK. We need clarification on it. We already do that. Jordahl: But that requiring a separate audit though, are we going to deal with that point later? Bolkcom: That will come up later, because it comes up later in the proposal. All right number 4. In that the current paratransit provider uses private vendors rather than our own employees for maintenance associated with paratransit vehicles and budget an amount accordingly the City would prepare and submit a proposal to maintain the paratransit vehicles through use of City owned and operated maintenance facilities. This proposal will occur within one year of the date of execution of the agreement but no later than June 30, 1999. Jordahl: Sounds OK to me. Let's see a proposal. Lacina: We'll share fuel, facilities. If you want to make us a proposal and if it's feasible and we can save money, great. Stutsman: There's no dollars attached to this? Laeina: Well, they'll have to bid on it. If Weinbrenner wants to bid and the City wants to bid, we'll sit down and look at the 2 of them, and whoever is lower by golly we'll take a serious look at it, if it's comparable. So it makes sense to me. Bolkcom: Very good. Item 5. The City of Iowa City currently provides for storage of paratransit vehicles and employee support services at the transit facilities. The cost to the current SEATS program is $10,000 a year. The city will continue to provide storage of vehicles, employee parking, and use of transit facilities for breakroom, restroom, and other matters pertaining that might be pertinent to comfort and general work environment of paratransit employer employees. We currently spend is it what $10,000, Burnell, this year? Chadok: $1 ..0~. 00 this year. Boll~bm:._i.'.A~l~ there has been some question as to larger buses coming in. Is that still the :."case ~'~VIy d~derstandin.g was we were going to actually lose storage space. Informal Minutes: April 1, 1998 /page 7 Chadek: We've l~st a substantial mount of storage space. We've got room inside for 3 vehicles. The rest have to be parked outside. So it was my understanding that as we were negotiating this year that $10,000 wasn't going to be charged anymore. Bolkcom: That was my understanding too. Stutsman: OK. Bolkcom: We're not going to pay $10,000 a year to store 3 vehicles. Lacina: The mass transit buses that are being equipped with lift assist, when they pull them into the barn and they have to fold out those devices, require a lot more space is part of the problem. Where the other buses if you get them closer. Again we can discuss the $10,000 fee. If we're losing space, you've got a legitimate point. Bolkcom: My understanding is the space issues is they're buying longer buses. Lacina: I thought it was the ADA. Bolkcom: I don't think so. Chadek: It's longer buses. Overall they're they're 6 inches longer, so that eliminates one whole row. Lacina: I stand corrected on that. Bolkcom: And a capital investment to the transit facilities done on behalf of us, paratransit employees, will be done at the cost of paratransit providers. So I suppose... Are there big plans to expand the transit facility that was going to be moved maybe? Stutsman: I think they... Bolkcom: I suppose we're going to help pay for that, it looks like. Lacina: I think only the enhancement. Stutsman: Pardon me? Lacina: Wouldn't it be just enhancement? Jordahl: I says a capital investment. If that means a new building, if that means an expansion of an existant building, this certainly seems to be covered here. Bolkcom: I would have concern of... Stutsman: Well, it says on behalf of the provider. You mean that means if we ask them to build another building then we are going to be expected to pay for it. OK. Lacina: But if we use the existing facilities... Stutsman: Well, what happens if they build a bigger facility, are we going to be expected to pay for that? Lacina: That's their problem. ,Iordahl: Well, if there's a lounge let's say that they build for our drivers, then that would be a capital investment done on behalf of the paratransit provider employees. You know if they redirected or something. Lacina: And at that time we have to look and see if it's feasible. If it isn't, we end up parking the vehicles around the office or look for offsite storage. Again we'll consider them as somebody that bids it, and if they're too expensive, we go elsewhere. Jordahl: Right, exactly. Bolkeom: All right. Lacina: A point of clarification though, we need to just spell.that out, so the3r_~-xm. ders"71:~d, so we all understand it. Informal Minutes: April 1, 1998 / page 8 ,Iordah!: Now lets go back to page 3 in the light of number 6. Let's look at number 6 on page 3 together. Number 6 says the excess funds revenues minus expenditures that incurred in FY '97... Bolkcom: Before we go to that. There's another provision. The washing of paratransit vehicles will be done at cost on a per wash basis. Bumell is that currently what we're doing? Chadek: No, we're not currently charged per wash. Stutsman: What is per wash? Chadek: I would imagine they come up with a charge per use of the wash bay. You know $1 a vehicle, $2 a vehicle per use, something like that. Bolkeom: All right. Page 5 number 6. Jonathan. · 1ordahl: Yes. I said earlier when we were looking at page 3 and their response of the reallocation of any surplus at the end of the fiscal year be based on the percentage of contribution and they said not relevant. Lacina: Right. · 1ordahl: If you look at number 6, it says the excess funds revenues minus expenditures that incurred in '97 from the City of Iowa City contract for paratransit service will be returned to Iowa City. Now how can that co-exist with the statement that it's not relevant. Lacina: Because this refers to FY97 versus the other one that refers to FY98. ,lordahl: So I don't understand that. Why would they want something to be the ease one year and not another year. I mean if it's fair once, isn't it fair again? Lacina: You'd have to ask them. Jordahl: I think we do have to ask them. Bolkcom: (Inaudible) the logic. Duffy: I think this can be worked out if we drop down to the $500,000. Lacina: Do you want to give them any surplus? Say we come up with a new system, a GPS system that really makes us much more efficient. You really want to give that money back to them? ,1ordahl: Steve, I'm not saying I really want to give them money back. I'm saying I'd really like to see some consistency here in a proposal. We're going to talk about approving something, lets have it one way or the other. Lacina: OK, so are you willing to take the 49 off the table? Bolkcom: The question of consistency maybe is a side issue at this point, right? What we're looking at is this question the City is asking for what they believe to be their money from the 1997 contract. I think what we have said is that number one, we signed a contract. We performed and met the requirements of the contract in 1997. Iowa City paid us what they said they'd pay us. Agreed to it. Signed off on it. We then operated that year and during that year there was a surplus. But of the money that Iowa City paid and they also agreed to pay us on the basis of the percentage of use. They used about 73% of the services as measured in minutes, 80% by headcount, and paid 59% of the services costs. So they agreed to something. They not only signed a contract, we delivered. ~ere,was this other thing they agreed to they didn't meet, and now they're saying thak'~e owe them money. What we've said up until this moment is that we would take~e $-4' ~9~.00, because we did have surplus that year, and plow it back into improving Informal Minutes: April 1, 1998/page 9 the program by establishing this $49,000 in the Capital Fund, so that at the time in the future when we need to buy capital things like replace vehicles, that money would be there and it would benefit Iowa City, Coralville, and Johnson County. That's what we've said so far. I'm still comfortable with that personally. Laeina: So a (inaudible) response, that's what we've got on the table. Stutsman: Yes. Bolkeom: This is the... The mediators have responded to our proposal with this proposal and we're not in agreement. Duffy: Joe, I'm not so sure that can't be worked out. I'm sorry, but I closed this place up last night late and I opened it up this morning, but I thought this meeting was going to be at 10:00. Keep in mind that Iowa City is part of the county and I think all of us when we run for Supervisor said City-County cooperation and I think we're pretty close here. something has to be done about that $49,000 and I think it's contingent on what we offer on the $5000,000 maybe something can be worked out. But I see a light at the end of the tunnel so lets get this done so these folks don't have to worry here and they have jobs. Now I might be back within a half hour, but I doubt it. Jordahl: I closed the building up at 9:40 last night. Did you come back after that? Duffy: Yes. Bolkeom: You guys. Stutsman: We all work very hard. 'Lets keep going with the negotiations. Bolkcom: Charlie, can you stay for Item 7. That's probably one of the more interesting items. It's new to us in terms of this proposal. Because I know you have some concerns about this one. Item 7. The provision of paratransit services will be established as a not for profit corporation or some similar authority under Iowa Law. Governance of this not for profit corporation or authority will rest with the board of directors. Their responsibilities include administrative oversight and policy direction in accordance with the terms and conditions of parties contracting with the authority. Are you sure lawyers didn't write this already, Steve? The board of directors will be made up of 2 representatives from the Johnson County Board of Supervisors, 2 from the City of Iowa City Council, and one representative from the City Council of Coralville or their designees. Each fiscal year this board will cause to be prepared a general operating budget estimate. This information will be made available to various parties who contract with the Board. These would include the cities of U. Heights, Coralville, Iowa City, as well as Johnson. County, Goodwill, Systems Unlimited, etc. This information will be utilized to assist in the development of budgets associated with paratransit services as deemed necessary by the contracting agency. Lacina: It's missing the party of the first part. I think the idea here is to- I'm just giving a thumbnail summary- is to set up a mutual governance board that gets into a board of directors like Systems or Goodwill or something that has representation, but it's out of quote, politics. That's what I see their attempts. Now just my interpretation 0_.f~it. W~ it work? There are a lot of questions that are going to have to be worked throu~.~.The:~'-~e of corporation, who will cover the legal costs, will the City and the C~Jtmty as/~ign~? attorneys to set up this corporation, what the bylaws will be. Obviously ther_~'v¢ill ~cthis advisory committee. This one really almost needs a separate manual to set this up .s:0~that everything is clear, just as other not for profit corps are set. ,~_~ z- .' -" :-.~ Informal Minutes: April I, 1998/page 10 Bolkcom: A separate manual and a separate staff. Stutsman: I need to think this through. Are we ready to go down the mute of a separate governance Board? At first we talked about an advisory board. But we need to think about what this means. I'm not saying it's bad. I don't know if I'm ready to go there right yet. Laeina: I guess it's going to be a lot like purchase of service. Suddenly we will start contracting with this not for profit or this regional transpiration system. So it will change our role a great deal if we go along with this. Jordahl: We wouldn't have a SEATS system anymore. Laeina: Yes, we would, we would contract for that. Jordahl: We would be on the board of somebody else's SEATS system. Lacina: Well, we would be on the board, but lets say that their costs were too high. We could also have the opportunity going out with an RFP again to shop it. Bolkcom: Why would we want to dismantle what is currently believed to be working well at a pretty low cost to set up some administrative structure to solve maybe a non- problem. I recognize the City's dire interests in having control over this system to the point of some of these provisions being at the level of micromanagement. On the other hand I think this particular proposal would essentially, this wouldn't be a County program anymore. It wouldn't be Johnson County SEATS anymore. It would be a new quasi-governmental entity or private corporation that would be making the decisions and I'm not sure the case has been made to do that. Duffy: Joe, I think your getting carried away there. We're 5 elected officials, and 7 City Councilors, that's 12 elected officials, and if we can't sit down and decide on this contract, then there's something wrong. I thought of the Advisory Committee, 2 from this Board, 2 from the City, one from Coralville and I don't see any big problem with it. As far as setting up some other form of government. I don't think we need it. Stutsman: That's kind of what we're... Jordahl: I think we all agree on that. Bolkcom: I agree with that. Duffy: But maybe the City might think that's the way to go. But I don't think so. I think that we can get this done, but hey I got to go. Bolkcom: I know I appreciate you staying around for that, because know you had a feeling about that. Duffy: I'll try to be back, but I guess... Duffy let~ at 11:35 p.m. Bolkcom: Thank you, Charlie. Stutsman: Well, and I guess I don't want to throw out this idea completely. I guess I would like~t9 maybe start looking towards that and studying it and seeing how that would wo~, but..~5ton't think I'm ready to sign off on this for next year. La _e~n~ a:!-~V/~l and I should say as we talked about this, I think we're all brainstorming. l'm~ot S/~ing I support or disagree. with these concepts, I'm just trying to get clarhC~eati~on_~as to where everything is coming from, because I think City Council needs to 71~:respp3d to::.~is. To me I don't care if we quote, control it or the City controls it or Informal Minutes: April 1, 1998/page 11 Coralville controls it and I don't think the consumer cares who owns the snow plow as long as the service is provided. So if we could come up with an entity that could do it, I'm more concerned that it provide that service. But again these are things just for discussion, for clarification, so I know where they're coming from, they know where we're coming from and we could continue discussion. But I'm not signing off on any of these at this point. I'm just looking for clarification. I agree with Sally. We need to proceed cautiously. Jordahl: Well it continues to be a question, Steve, from the really the beginning of our conversations. At least the more public conversations with Iowa City about this issue has been the question of what is the service. Is the service a bus that gets the person from point a to point b, or is the service the service that we already have.9 And the question is the price for that service fair? I mean the quality issue of the SEATS service has been foremost and it shouldn't be obscured in the question of a different governing structure. I mean would this different governing structure provide the same quality of services is the same question for that new governing structure that it would be for the City of Iowa City, as we'll see in some points that are coming in the next couple of pages. That's the question that's on the table. Laeina: My point exactly. It doesn't matter what the governing structure is as long as that quality of service is provided. I agree. Bolkcom: Well, the quality is there under the current governing structure and there has got to be a more salient case made in my judgment to dismantle the current governing structure which appears to be working. Stutsman: I guess that's what I would say to study for it, to see if that's the way to go or not. Jordahl: Well, and it is implied in the next few points here that there will be some, either some change, point 10, I don't know if we should maybe just bide our time and get to point 10 when we get there. Lacina: Yes. Lets go to 8. Bolkcom: Lets stay in order. Thank you. OK, I think we're done with 7. Need more details. Lacina: Oh, absolutely. Bolkcom: Number 8. Prior establishment of not for profit corporation or authority, Johnson County Board of Supervisors will prepare or cause to be prepared a formal policy document which outlines all of the general operating administrative polices. This document will the the operational plan for paratransit policies which will include but are limited to dispatching... Jordahl: I think this sentence needs some correcting. Bolkcom: Yes. Jordahl: I read it as follows, this document- with a capital T- will be the opeL~'..'9nal for paratransit policies which will include, but not be limited to dispatchiri~!":I that's the way it was supposed to read. v_L' Bolkcom: Dispatch, scheduling, maintenance, and all policies associated_-w. ith responsibilities, deemed pertinent to the management of paratransit servi4es.:v-' TI~ operational plan shall be prepared within 6 months from the date of executiffn' of contract. The operating plan will guide the day to day operations as well as serve Informal Minutes: April 1, 1998/page 12 major planning document for future paratransit operations and services. The operational plan will be further developed into performance standards requested by 2 contracting agencies.' At any rate this is quite a task here. We've got an operational plan that's gong to prepare for the future, develop performance standards, and guide the day to day operations. I don't know what the fiscal impact of doing a plan of this nature is. We might want to talk about that some. Jordahl: This reflects to me what Iowa City was I thought in the process of doing in proposing a SEATS service that they might provide on their own or might provide to us as a rural service and whereas we already have a system in place that in it's operations addresses these questions. Laeina: The operating procedure manual would need to be crafted together not solely by us at our expense, because also their perception of the document that we're going to give them may be different than what we perceive as necessary or needed. So that in the event that this does go forward we have to look at the cost as well as a mutual evolution to this thing. Because we don't know what it is. Explain to me what a standard operating is and isn't. Stutsman: Are they basically asking us to write this plan so the City can take over the paratransit? I mean quite frankly... Lacina: I'm not worried about a takeover. I'm more worried about do they want a one page summary or a 37 page document? $tutsman: Not from what I saw. Jordahl: No, this is at least 37 pages. Laeina: Or 370 day by day by hour. Because we do do the computer generated dispatch and types of things. The amount. of detail needs to be worked out, because we don't know what this is right now. Bolkeom: This is dissertation level. Stutsman: No kidding. Jordahl: I think Sally's point though is at least shadowed in the sense that the operating plan will guide the day to day operations as well as serve as a major planning document for future paratransit operations and services. I mean that sounds like it's a blueprint for something else in the future. Lacina: Now the performance standards, we're trying to do that countywide. Stutsman: We just need to get clarified on this, because I don't want us to be hassling with this in a year, no, this isn't exactly what we wanted, we wanted more, we wanted less. Bolkcom: It's another cost. Stutsman: Yes, that will be a major... Bolkeom: Number 9. Jordahl: Another cost. Lacina: Do we want to consider, just a thought, and I don't support it or oppose it, but we may w~ to put some value on this and say fine, the cost of your doing this is an enhanced o~'li~side expense that we did not participate. Because we are going to be ~xunn~ r'e4fi~ close to the line. If we develop this manual, the cost of having an outside, 'mayl~: Jean:~.~r somebody come in and construct this, will be we'll cover our expense. Just .aXhou~g~i Informal Minutes: April 1, 1998 / page 13 Jordahl: Speaking of expense in number 9, talking about this says any contracting agency may request an audit and the implication there seems to me to be at any time, since there's going to be an annual one anyway. So the specifics, the audit requests will be directed to the board of directors and the expenses incurred by the requesting party. I would like to have it clarified there, if this kind of language went forward in an agreement, that that expense would include the time that the staff would have to spend on it. This would be a huge burden to the operations of the system on top of an annual audit. That expense should be rolled in to the expense that would be born by the person or the entity requesting it. Stutsman: Yes, it says that doesn't it? .Jordah!: No, it says the expense of the audit, I assume bringing in an outside auditor and paying the auditor, but I think we should also factor in staff time. Stutsman: Oh, I see. Lacina: How, I would say let the auditor do the audit and their staff time, other than public records, we're not involved in that audit. Stutsman: Yes. Lacina: If they want to do an audit, their expense, their problem. Bolkcom: I don't think that's real world though in terms of the kind of involvement. Maybe the Auditor can speak to this at the end, later on here. When we do an audit, they're tied down for weeks helping the auditors. Sally. Stutsman: One more comment on number 8. I think the idea is good. I think we do need this kind of framework in place. But I think we need to decide what's in this, in the contracting agency. Bolkcom: Good point, I agree with that. Number 10. Jordahl: Door to door. Bolkcom: It is understood that a door to door policy of paratransit service will be provided if requested by passengers. Other... I don't know if we should refer to what we said door to door. I assume they've accepted our definition. We say the definition of door to door service and what portion SEATS service constitutes a human service versus transportation service were raised. The County would suggest that both door to door service and the human service component are closely linked. The essence of the human service component can at best be described as drivers responding to human needs. This requires patience, good listening skills, caring about consumers that rely on the service. Specific examples of this would include the portion of the service where our SEATS employees are assisting a rider to and from a vehicle, including assisting with entry/exit from a pick up or drop off location. This could include carrying groceries, packages, opening doors, assisting with wheelchair, knowing how to respond to medical needs, for example seizures. All right. That's what we said and this is a very... I'm not clear on what the City's response is. They say it's understood that door to doo_r_ poli .~c5~ of paratransit will be provided if requested by passengers. Other contracting ~genci ~.e~??e not subject to the policy position of the City of Iowa City. It is the responsBility o-f-Jthe, paratransit provider to determine their service requirements accordingly. An'}F_substa~tial amendment to this door to door service policy will be initiated only after ~0nsult._ati_'on with the Iowa City Council. This policy is substantially as stated in previous~trac:I~ I don't know what that means. It is further understood that the paratransit p.~gider~_~.. ill Informal Minutes: April 1, 1998 /page 14 fulfill all pertinent ADA requirements on behalf of the City and certifiable compliance. Number 11. In order to assess the cost of services beyond door to door policy, the following will occur. There are currently 1,300 individuals certified for paratransit services. It is estimated that 860 of these individuals are Iowa City residents. Here's where we need some clarification. At the end of one year, 12 months, the paratransit provider will report to the City the incidents and circumstances by way of any reasonable means in order to identify human services beyond that by which is identified as door to door policy. What does that mean? · Iordahl: Can I jump in on that, Joe? Bolkeom: Please. Jordah!: We have in our own statement that you read earlier, drawn some sort of distinction between a couple of things that were called components, the transportation component and the human services component. I guess I'd like to step back from that and talk about paratransit being inherently a human service, that paratransit exists because people have special needs. Those special needs, the meeting of those special needs does not mean don't go into their house as opposed to stopping at a bus stop. It means meeting their needs as a person with special needs, addressing the individual case. That kind of individualized service then is what has been referred to here as the human services component. Paratransit means doing what a person needs. It doesn't mean carrying their groceries to the door and then setting them down on the doorstep, it means carrying them in an extra couple of feet and putting them on the table. It's impossible to distinguish that. Bolkcom: I think we're in agreement on that. Laeina: Right. Bolkcom: What they're asking here, what it appears to me they're asking, at the end of one year, the paratransit proprietor will report to the City, the incidents and circumstances by way of a report in order to identify human services beyond that which is identified as a door to door policy. So is the door to the door policy carrying groceries? I think it is. Right? Door to door? Into the house? ,lordahl: No, their door to door means it stops at the door. Their insurance company has specifically said, or they've said with regard to their insurance company that they would have a real big problem with them doing that. Stutsman: I think we need clarification. We obviously don't know what they... Laeina: Item 10 says door to door policy if requested by the passenger. Now if a passenger says put the groceries down on the step, we're not going to grab them and say oh no, and drag them into the house and put the groceries in there. This says that if they request that service, it will be delivered. This other part, the definition that we need the clarification on, the sense that I'm getting is we now give a report on no shows, or if there's problems, where we don't meet compliance with the ADA, if we're later than 48 hours and those types of reports. I see this evolving around that issue, but I may be wrco~g. So<~hat's what I... I think we're doing a lot of this now. Now if you substitute human s _e.~dce, going back to the ADA compliance, I think we're meeting it. If in fact ~'i;-the~?~o m~ something other than ADA compliance, that's a question we'll need to ask Coaricil foi:.~larification. Informal Minutes: April 1, 1998 / page 15 Stutsman: My assumption is why they're asking this is they want to split the service into what is a human service and what is a paratransit. They want the County to pick up the human service part of it. Laeina: I can't interpret what they mean. Bolkeom: I think that's right. They want us to put a cost on whether somebody's pleasant to somebody, whether somebody smiles at somebody, whether somebody takes good care of somebody, whether somebody holds somebody's arm going... They want us to report how many bags of groceries did you carry. Stutsman: Whether that was... Bolkeom:.Right. Laeina: Well, then we need to have that... Boikeom: How many seizures did you intervene in, how many people that were sick or had a behavior issue that you had to intervene? I mean that's what they want us to develop, a report of the incidents and the circumstances of the human service. I think it's beyond... Laeina: If their definition is as you state, that's one thing, but I think we need to ask the question, what do you mean? Bolkeom: They want to put a cost on that. Jordahl: I believe that what this is doing is responding to the opening that in fact we have given them. Talking about a paratransit service versus a human services overlay or component. I guess as I said, I think that we should re-focus and understand that what has been done by our paratransit system is not paratransit plus, it is paratransit. We're just doing it right. I don't think that this is some sort of additional service that we're providing. This is what is needed. This is what is needed case by case. The driver's are responding to the individual cases. They know what people need and they give them what they need. Bolkeom: Good point. Stutsman: I just wonder if this is even practical to even try to document this? I think we're just going to spend so much time developing a form to document it in the first place, let alone the time it's going to take to document it. I just think it's wasted bureaucracy and I don't think it has a role. It's all costs. It's just going to add to the costs. Lacina: I would caution the Board not to do too much interpretation of what we think they meant. What we need to do here today is just ask for clarification. This is a very important one, because if it is saying how many people smiled, obviously that's ridiculous and we're not going to do it. So let's ask for clarification on 11, especially the sentence that deals with incidences and circumstances. What do they mean by identify human services beyond what's identified in door to door and then we'll know what they mean. Jordahl: Now it is possible that some people confuse the word incidents with a "ts~nd incidence with an "ence", and it is possible that they may be requiring som[~ing ~re like you know the rate of going beyond something and not like a recountl9.g:of ~ch individual instance. But the interpretation that they meant incidents w~h'a '~ts~," individual cases, is supported by the word following where it says circumst. ances. :¢t~t Informal Minutes: April 1, 1998 / page 16 seems to me they want to know every single time that we did anything beyond take a person to their door. That's what it says to me in English. Stutsman: Right. The one positive I can see out of this kind of documentation is that we may make a case for being able to develop a system that we could market to other paratransits. Jordahh We have some facts. Bolkcom: The level of micro-management is astonishing here. OK, let's move on to the next item. Number 12, the weekly performance reports will continue to be required and will include at a minimum the following reports: passengers per hour of day, productivity report by funding source, no show reports, slack time report, trips dispatched to cab, ridership report by jurisdiction, and the late trip report. These reports will be due for the preceding week no later than noon following Thursday at Transit offices. Jordahh We didn't read the last sentence of the previous paragraph and perhaps for the people present here it would be useful to do that. Bolkcom: OK. That would be f'me. Jordahl: May I? Bolkcom: Yes, please do. Jotdab!: After it talks about recounting the incidents and circumstances it goes on to say the provision of' transportation services by Iowa City is substantially funded by a State provided transit levy and is restricted to transit services. With the identification o£ these services following the year long study, meaning the incidents and circumstances, a negotiated agreement will occur between Iowa City and the paratransit provider to determine the appropriate responsibilities for human service costs. In other words, it seems clear they are trying to draw a distinction and trying to say that the State transit levy cannot be appropriately used to fund human services activities that would be additional above paratransit and that's why I think it's important that we refocus this and say when we're talking about paratransit the reason we're talking about that instead of regular transit is because of the special needs of the people. Therefore, when we meet the special needs of the people on a case by case basis that's what paratransit is and it is appropriate that that by met out of their transit levy and it's not a separate human service cost that we're providing as some kind of icing on a cake. Bolkcom: Great. Jordahh Sorry. Bolkcom: Thank you for that clarification. Reports. Lacina: For item 12, I'm going to ask as a resource, Bumell, we're doing a lot of' this now right? The question I've got is the timing. Do you see any problem with our complying with this? Chadek: The timing is a little bit sooner than what we've agreed to right now. Lacina: So we may want to negotiate that a little bit. Chadek: Between Saturday and Thursday there is a lot of work that would need to be done in some cases. L~ina: S~.:rnaybe if we say a 10 day or so we can negotiate that. C '~l~ldek:; '~ days is enough. Bolkco~:~Iqe could hire another person to do this too. Stutsman:-We can do this. c:._ _) '-.-,- Informal Minutes: April 1, 1998 / page 17 Bolkcom: There is a cost involved here. Lacina: We need to define that because before we start hiring people on this reduced amount.. ~ Bolkeom: Right. Right. La¢ina: But if we can comply with this. Bolkcom: I think we want to do reports. Weekly reports that aren't going to get read are of no value to us. I think monthly reports is plenty. The other problem I have with reports* we ought to do them, we're doing tons of them now, I don't know that they're being looked at- is we need to be able to base the costs of the services on reports. We're not doing that now. The proposal the City has proposed has nothing to do with the reports. So I want to be clear about the value of the reports. I want to do reports that are beneficial to us and them, but I don't want to just chase paper around and kill trees. I want to use the reports to decide if people are paying their fair share. There is one way to determine costs by pulling numbers out of the hat. That's what the City's proposal essentially is. There is another way to try and tie these down using reports. Reports ought to be tied to that. Jordahl: We have agreed between the City and the County, have we not, that tour share is a calculation whereby costs can be fairly allocated to the various entities. That should be part of this report structure. Lacina: We can deal with this. Boikcom: OK. Jordahl: Another thing I'd like to suggest there in regard to killing trees, is that we might make a variety of information available on-line to the City. Rather that would mean some kind of tie in of a read only nature to the files at the SEATS office or.something where we wouldn't necessarily have to printing out thousands of pages of stuff that aren't going to get read, but the information would be available on-line if they wanted to print it out they could. Even if they wanted to request some specific window of time to print it out they could but it wouldn't necessarily do it all in paper. Bolkcom: Good point. Item 13, the paratransit provider will prepare and administer an annual rider survey. The City will review and approve a questionnaire. Lacina: Good idea. Bolkcom: Yes. Jordahl: The survey is a good idea. The City reviewing it is a good idea. I don't know about approving it. It's like that's micromanagement again. I'd be happy to provide e City with the information, what does it mean that they would approve it? c~ :PT Lacina: I have no problem with surveying our customers and looking at tl-/e:advigory committee and getting input. I don't have a problem. Bolkcom: I don't think anybody has a problem with that. Jordahl: What does approve mean? Lacina: There is no problem. Bolkcom: OK, approve means approve. Stutsman: They want to OK it. Bolkcom: They want to OK it. Check off on it. Number 14, the following represents a basic description of the ride policy and appropriate agency responsible for the ride. Iowa City ride, that is a ride that begins in Iowa City, ends in Iowa City, Coralville or Informal Minutes: April 1, 1998/page 18 University Heights. A Coralville ride begins in Cora/ville, ends in Coralville, Iowa City or University Heights. A University Heights ride is a University Heights ride that begins and ends in University Heights, Iowa City or Cora/ville. Rural rides begin or end in the non-urbanized area or is a County resident riding within the urbanized area. Special charters are the responsibility of the paratransit provider regardless of origin and/or destination. That pretty much summarizes the current policy that we've had in operation for some time. Jordahl: Is that rural ride the tail end of that or is the County resident riding within the urbanized area that is current policy? Chadek: That is current policy. ,]ordahl: I guess I'd like to question current policy, you know just throw this out here, call me a nut, but the paratransit rider here in the City of Iowa City, if they were able to take regular transit would be on a City bus. They would be using City services. So why is it that that same person tiding within Iowa City doesn't similarly have their transportation provided within the City, because it's part of the City infrastructure. Chadek: The City is required to provide service to folks who are certified either by themselves or by another entity. Jordahl: OK. Chadek: There is no ADA certification for rural residents, because there is no fixed route that the ADA applies to for an ADA (inaudible). Jordahl: All fight. That makes sense to me. Bolkcom: They're not certified. Lacina: The definitions do need to be expanded a little bit more. Their perception of urbanized versus our code requirements of incorporated. There are cities in the rural areas which are not required to have a mass transit system, are not required to have ADA component in that. So a rural ride within the City of Lone Tree to a Congregate Meals setting or something like that, we need to just make sure we're all using the same definitions on those as far as rural fides. But I think our understanding is any ride provided outside of a municipality with a mass transit system is considered a rural ride. So if it within Solon, Lone Tree, that's our expense. Because they're not required to have a mass transit or this ADA. Am I right Bumell? Chadek: That's right. Lacina: That's just a point of clarification. Bolkcom: Bumell also indicates that in that last sentence there. We have maybe a couple 100 fides a year where we have somebody from Solon in Iowa City going from say Iowa City to Coralville that we'd actually pay for that. It's a very very small number of fides that we actually give and pay for on the rural side. The catch is they're not certified by Iowa City and you can only ride if you're certified. Jordahl: Yes, that part I understood. The urbanized area, I'm trying to understand the significance of that. Steve raises an interesting point there and I'm not sure exactly how that cuts. What does that mean, urbanized area? Does that mean if a person starts in I~wa CiCa and goes to a city that does not have an ADA requirement, so Solon, for e~("ampl¢.v~ L~ina:~I~s our expense. J~a'~dah!: -Tl~at's then ours. C'-~' ' ~ ~ Informal Minutes: April 1, 1998 / page 19 Boikcom: That's right. Laeina: Or if it goes to the rural area, the same way because they're not requicr-ff;d' to h~e a mass transit system. Bolkcom: Urbanized area would be Iowa City and Coralville. .~.... .e-?. I Laeina: That's definition. Jordah!: To clarify this you could just have. z~:' -~' Bolkeom: Where a fixed route runs. ~,-_-- -- Lacina: Right. Very good. Jordahl: Something like that, yes. Lacina: Bright point to this is we're still talking one unified system. We don't have all these drop off points. I mean you can move in a vehicle from one point to the other, and there are some bright points, but there are a lot of points that we just need more clarification on. Bolkcom: All fight. Jordahl: There is a question of fact... Stutsman: Just a minute, that special charters. What are special charters? Lacina: Systems, if we decide that we're going to lease vehicles with... Bolkcom: If somebody is going to go to a transportation conference in Des Moines for example. Stutsman: OK, but that isn't meaning the person that goes to Linn County to... Lacina: No, they're not mandated to do this, and so they're saying if you provide that service that's free. Bolkcom: We're free to do what we want. Lacina: They're also saying then if you generate revenue fi'om it, that's free, that's your doing. Stutsman: Right. Right. Laeina: That's my interpretation. Bolkcom: This is a point that we're fi'ee to do what we want to do with this fleet. We appreciate their opinion on this, but it's not needed. Jotdab!: I'd like to ask a very basic question, on page one it says next year. It says based on a certified FY99 SEATS budget of a million, sixteen etc., SEATS insurance costs are at $30,000, SEATS expenditures of one million forty six. Johnson County was proposing that net cost of 528 and then the response it says, that the million, sixteen figure was incorrect and the total SEATS budget should read a million seventy six. It looks to me as though the City in its response has added the 30,000 for the insurance on top of the figure that it already had, that insurance number added. It looks like this 30,000 got added twice. Bolkeom: It does look like that. The actual budget figure was not one million, sixteen next year, it was one million, forty. That was my mistake. I pulled the '98 number and didn't get the '99, so I noted that to the City Manager and he didn't note the actual budget amount, but I think he's added 30,000 twice, too. We might just want to clarify that point. Good point. Jordahl: Yes, I don't think it's hugely significant but it seems to be there. Bolkeom: Yes, it's not a big deal. It's only 30,000. OK, do you want to open it up here or some final comments from the Board? Informal Minutes: April 1, 1998 / page 20 Laeina: Before we do, go ahead, Sally. Stutsman: I was just going to ask what do we do now, of the things that we've responded to are we going to put those in letter form and send it to the Council? Bolkcom: We certainly could do that. That makes sense. Jordahl: I think it's appropriate to respond to the document kind of point by point asking questions as we have. I would suggest to the Board that the ideas contained in here are not the only way that we could resolve this agreement. I think we're all in agreement we want to keep a unified system and we want to get a contract and we'd like it to be a multi- year contract. I think there are other ways we might approach resolving this as well. It's appropriate that we respond to this as it is. I think we should keep thinking and talking to individual Council members as we go to see what we can do to move this along. Bolkcom: I guess I would agree with that and the City Council again is meeting in the morning. I felt we were closer than this 8 pages would seem to indicate and I think that's the message that we've been getting as we talk to people one on one, that there's some sense about coming together to make an agreement. So I guess I'm so what disappointed about where we are at this point. I don't relish the thought of spending another 8 hours writing a memo back to the City Council to respond to a number of new things that we haven't seen before. Anyway, so I guess I wish, I look for some direction from the City Council tomorrow on whether there is support for this document or not before we spend a great deal of our time. Steve suggested last week, Charlie had suggested formally, the idea of getting both bodies together instead of this memo thing and seeing if we can get this off the dime. Lacina: One of the things our Board needs to do in my opinion, is to perhaps not overanalyze what we think Council wants. I'll lay the blame somewhat on myself. Instead of removing items from the table, we actually are adding more and more and more. So this document was 8 pages, our response will be 12. Their response will be 24. One of the negotiators said we have 3 main points: 500,000 you keep all the fees, 5 year contract and there was a third point which I can't recall right now. Stutsman: The 49. Laeina: No, that wasn't it. Jordahl: Well, that's part of the 500. Bolkeom: Non-profit organization. Laeina: Neutral governments. At some point we need to start signing off on, no, we're not going to support this special report, or whatever, we've got to start removing these things from the table, and I think we have to just deal with the fact that if they ask us a question not overanalyze it. Just say yes no and... Stutsman: That's why it's good to get both bodies together. Laeina: I think so too. That may be coming. Bolkeom: Yes, we need to get together in a room and have some direct conversation about it. Our approach has been wide open folks. It's on the agenda, we're open to a hearing and everybody knows where we're at. All of us. Right. We need to get that kind of a... We need to move the staff off to the side and have that kind of a conversation w~!!~. polic~,y. people on where the policies are going. L~ina:~6m. etimes I think it's good... Informal Minutes: April 1, 1998/page 21 Jordahl: We just spent an hour here this morning talking about this document and all of its details, going through the response of this, and yet we have some indication that the members 0f the City Council involved with this may be supportive of a simpler proposal than this. I think it's important that we get, as Steve suggested, we get some of this simplified. If there is a simpler proposal that is the actual proposal, then why aren't we responding to that? We really need to ask what is the position of the City on this? Lacina: At some point, we need to take each one of these documents, I'm not saying now, each one of these paragraphs, and find out if there is support by 3 of us to leave it in or take it out. We don't need anymore clarification. Item 6, the majority of the Board does not support it, boom, it's gone. Bolkcom: I agree. Lacina: I just pulled a number, but at some point we need to start moving to that. Bolkeom: Good point. Laeina: I do think, I would like to have Council have our discussion and I don't think we can get the minutes to them before tomorrow but I would like to have them see kind of our concerns. I don't know how we're going to get that mechanism to thereby tomorrow morning. Jordahl: There are tapes. Bolkcom: They probably don't have time to read it by tomorrow anyway. Laeina: That's true. Can you summarize it in one page, would that be possible? Jordahl: Really small ifY0u have to. Bolkeom: I can do it in 2 words, we're disappointed. Jordahl: Yes. Lacina: I don't want to go there. We've got to get the emotion out of this, get down on the facts, sign off things. Bolkeom: Well, we thought we were close. I want to get close again and I agree with the sentiment of trying to narrow the field of issues and come to some agreement. I'd like to open it up here. Lacina: Before we do, process, so what are we going to do so that Council has got feedback for tomorrow morning in their discussion? Bolkeom: A member of the Council is here, maybe we could impose upon him to share some of our sentiments. I could certainly call the Mayor this afternoon and visit with him about it as well. Certainly other members of the Board are free to do that. Lacina: Could we have Joe do that too, with one Council person here and if you could call the Mayor and address some of our concerns, then they could make a report to Council, then is it... Bolkcom: Will the minutes be ready by tomorrow morning Tom? Is there ..a~:.y way~c..we could get that done? :~? Deputy Auditor Mark Kistler: A summary or a transcript? -~' Bolkcom: A summary would be appropriate. Stutsman: I think summary would be better. Slockett: I don't know, on a matter of this nature having a summary. -':: .... Bolkcom: You'd want verbatim. Slockett: A summary will be printed in the paper, if you want to rely on that report, I think that would be fine. But who is going to summarize it? Informal Minutes: April 1, 1998 / page 22 Bolkeom: Verbatim would be better. Sloekett: I think verbatim would be much better. Stutsman: I agree with what you're saying, but I'm thinking who is going to get through verbatim minutes by a meeting tomorrow morning at 9:00. Bolkcom: That's the question. Stutsman: Not only us putting them together, but the Council members having an opportunity to look at them. Lacina: I would not have a problem with Mark summarizing them and Joc reviewing it to check that intent and get it over to them as quickly... Or several people just to get it to them. Stutsman: Just the main points. Lacina: Keep it short. Bolkcom: Mark, do you want to talk to that? Jordahl: I would prefer verbatim. Stutsman: I agree, verbatim is the best but... Deputy Auditor Mark Kistler: We don't have the people scheduled to do verbatim. Jordahl: There are points made that are nuanced both in their document and in our responses to them and I don't think summary is going to work with that. Bolkcom: I don't disagree. I think verbatim is the best, we don't have the staff on this afternoon to do it. Peters: Do you want tapes dubbed and delivered to their houses.'? Jordahl: Yes, I think tapes would be better because tapes are verbatim by nature. Bolkcom: Tapes done and delivered is not a bad idea. Peters: We can do that. Lacina: That's fine. So then the next step as far as process, we'll do that. S!ockett: That will also require a lot of time on their part to listen to them. Jordah!: An hour. Bolkcom: Is it essential, I think they're going to get a summary tomorrow through the... as Tom points out, and it appears to me they have plenty to talk about on their own end, just in terms of this proposal, much less trying to analyze everything that we've said. I'm not sum that they need... Because the other point Steve made is we need to solidify where the Board is on some of these more interesting points. Stutsman: Yes, I agree. Bolkcom: We don't have that and it's just going to be kind of hearsay about that. Them trying to interpret our minutes. Slockett: I think accuracy might be a litfie more important than speed at this point. Bolkcom: I agree. I agree. They have plenty to talk about hem. So maybe we could work towards verbatim minutes by the end of the week and ship them over. We're not going to bc making any decisions this week. Slockett: We can do them as fast as we can. Bolkcom: That would be fine. You guys are great, and we'll get them as soon as you can g c0t~. em ~t~'~:us. Jor~dahl:~7't~ere's the idea of a written response here Joe, I recognize that's going to be qu[/_e_ a ffa~k-~f homework. C'.,2' .. Informal Minutes: April 1, 1998 / page 23 Bolkcom: I guess I would suggest that the Board's written response cofild come in the form of clarifying questions at this point. Jordah!: Yes. Could they have that by tomorrow? Do we think? Stutsman: What is the Council doing tomorrow? Are they reviewing this draft? OK. Laeina: I'll support whatever the Board wishes to do to get the information to Council, but I'm assuming our next step is to wait and see what Council says. Stutsman: I guess so. Bolkcom: Yes, I would agree, and I have a 3:30 this afternoon and this would take up most of the afternoon. Lacina: I have a 12:15. I am going to have to leave. ~ Bolkcom: I guess I would say before we put a lot more energy into this propo~.'~!2 !et~ee where they're at on a majority proposal. All right? :-'~ :~:-:i, Stutsman: Uh-huh. OK. c-: .. r,o Bolkcom: OK, thank you Board. -. · .~: Lacina: Thank you very very much. ~_ ~. Bolkcom: I would like to open it up now to members of the public that migg~ant.~.t0 address the Board on anything they've heard so far. Come on up and sit at~il~e tabt~. Please introduce yourself for our minute taker so that they can get that right. Lacina left at 12:12 p.m. Kevin Burt of the Evert Conner Center: My name is Kevin Butt. I work with the Evert Conner Center. I live here in Iowa City. Looking at this whole document, having sat in on several meetings with different individuals that have been looking at this issue, I guess I would like to doubly support a level of disappointment in this information I guess coming from the City. I guess going kind of point by point as we were going through, point number 2 talks about the paratransit being a supplement to a fixed route system and the type of service that it sounds like there talking about is a thing that is called deviated fixed route which would put like a paratransit vehicle basically almost in tow to the fixed route service. As a supplement to a fixed route transit, it's a great idea. I think the City should look to do that but not by altering the paratransit service that exists. I think the 2 could be kind of separate in that the fixed route transit, and I know this isn't an issue necessarily for the County, but it could be something to talk to them about, in the fixed route transit system only allows 2 spaces for persons who use wheelchairs to be secured. If we said that any other minority group in this country or in this town could only have 2 persons getting on the bus, I think that people would be a little bit outraged by that. If those '2 spaces are full the bus system is justified in leaving a person just wait on the comer for the next hour within the fixed route service. Now if the City wanted to supplement their own service by having a vehicle that would be available, let's say a City bus pulls up and there is no room at the end for this person to board and this fixed route calls back to the bus barn and says could you deploy the supplement? Then that person actually does get a deviated fixed route service as opposed to being stuck on the comer for another hour. Moving on to number 7, adding a new level of bureaucracy can't do anything but increase administrative costs. I'm sure that folks aren't talking about increasing the budget to the point where those administrative costs wouldn't take away Informal Minutes: April 1, 1998 / page 24 from the level of service. That's kind of something that ends up happening to a lot of services that are available to persons with disabilities anyway. We want to make sure that all the documentation is, you know, the t's are crossed and the i's are dotted and all of those things but the level of service for persons with disabilities always decreases. You know, whenever that happens. Whenever somebody gets a new report, somebody else has to figure out how they're going to get another service or a different service. A lot of this stuff is kind of boiled down to establishing a service based on the dollars and cents of everything. To put it in a perspective for myself, I guess that I could understand not being a paratransit user, not being a person that has to rely on this service, but being a person that does enjoy a meal from time to time, I don't know whether I would want my accountant to plan my meals. I don't know whether I would want a dietician even to plan my meals. I would like to plan my meals. If we're talking about service that is for persons with disabilities there should be a lot more persons with disabilities, a lot more users of the service helping to dictate, helping to decide and helping to direct what this service is going to be. Being a person that has a strong feeling on the human spirit and the human will, I'll be that there is a lot of persons that would even take the time to learn about how the County and City budgets work so that they could look at it from that perspective as well and not just the service that they receive. But making it so that it would be cost effective as well. It would be nice to see more persons with disabilities involved even at this level in these discussions, because again, the dollars and cents mean something but I think the people in the community mean a lot more. As far as the City having a problem with the door to door stuff, it's my personal opinion that they're getting more than they pay for. If individuals are getting a service that extends beyond a ride, just A to B, peace. You know, you're out. If people are getting a service that is door to door and then s6me for the cost that the City is paying for the County, it seems to me that if anything the County should be able to bill additional by saying not only are we giving rides here but we're providing an extended service as well that does fall into some human service. It seems to me that if that's the ease, then if the City's constituents are benefiting from that then that's an extra service. They should be applauding and saying thanks for providing the extra service as opposed to trying to figure out that's 22 extra cents you all cost me. Or whatever it is. Again, I think that there are a lot of persons that are satisfied with the current system because that's what they're told they get. If we're looking a paratransit service and transportation period within the community, I think that again, the users of the service are the persons that should dictate the level of service. As a taxpayer in the community, paying for something that is worth it I don't mind. Paying for things that seem to strive to be a minimum, that annoys me. It would be nice, as Ms. Stutsman said, it would be nice if we had a paratransit service that persons wanted to emulate. That other communities contacted Johnson County and said how did you get something that good at the cost that you're doing. It just seems that too many times with everything that has to happen we strive for minimums and we forget about people and the level of service ha,~.got to be consistent with the needs of the people. That's all I have to say. Thank you. Stu~sma_~n~)~hank you. Jo 'n}ah!~.: .-~ank you. Iow~_ Cit~:C-ouncil Member Dean Thornberry: Good afternoon, Dean Thornberry from · the~ity C66ncil. i Informal Minutes: April 1, 1998 /page 25 Bolkcom: Good aRemoon. Thornberry: Perhaps I could've save you'some time this morning, but I'll let'_re-it af-~at you have some questions and I have some clarifications that are very simple. ?: I'm sorry, could you speak up. We can't hear. Jordahi: Is that microphone on, Carol? Bolkcom: It should be. Thornberry: I'm just a low-key guy here, so I'll try to speak up. You~ad so~e questions that I may be able to reply to very quickly. Welsh: We can't hear. Thornberry: There are some questions that you had that I may be able to respond to very quickly and alleviate some of your fears and intrepidation in some of these. This is a proposal from 3 of us, myself, Dee Vanderhoef, and Ernie Lehman, to you and we were interested in getting your response back so that we could discuss it and then make our presentation to the full Council. It doesn't look like that is going to happen. We probably will not be negotiating full Council to full council. We've basically have got a pretty reasonable proposal here and I'm sorry that Joe was disappointed. Perhaps it was misstated, perhaps you misunderstand some things that weren't very clear in the way we wrote them. If I could just respond to one of the questions that was given just recently, we would not be leaving anybody. The reason that we wanted these paratransit vehicles on the off times that SEATS was not using them, was to be able to utilize them on our regular fixed route to pick up people that may not have room in the large buses. So it would be an additional service as opposed to a reduction of service. It would be actually an addition, but that was just one of the questions that was raised this morning. On clarification of City proposals, all we wanted to say was yes, the due diligence in securing the vehicles. You lease these from the Eastern Iowa Council of Governments. We could either lease these in addition to our regular fixed service or from you, whichever would be easier for you. We could lease them directly from you or from ECICOG. It doesn't make any difference. The paratransit provider leases from ECICOG, you wanted clarification. It doesn't make any difference. That is not a big deal. The annual independent audit you do anyway, we're just saying we would like to continue to have that. That's not in addition, that's just the annual audit. We would like to have that independent audit, as would the other entities from this service. Number 4, the City would prepare and submit a proposal to maintain paratransit vehicles and I think that you agreed to that. It's just another place that you could get the vehicles fixed and so on. As far as the storage is concerned, if anything were built in addition to what is already there for the paratransit drivers that's what we would propose that you pay for as opposed to your building a different building or something like that. Any additions, we're not going to be moving the bus barn. We can't. It was built with funds that we can't move when we move the rest of the vehicles. But if there are any additional spaces that the paratransit drivers would need, rather it be additional showers, lounge room, whatever additional we would expect that entity to pay for. Other than that, there is nothing else. As far as washing the buses, we haven't been charging for that. We propose on giving you a bid on washing the buses. As far as parking them, that can be worked out. If' it is less space, more space, that can be worked out. That's not a major... The excess funds that you have indicated that were there for last year. That is not a biggy either. If you Informal Minutes: April 1, 1998 / page 26 want to keep it. Keep it. We would like to propose 3 things. We would like to propose to the City Council 3 things and see what you think. The f~t thing is the money and that is 500,000 a year, period. You keep all fares. You keep all contract moneys. You keep everything. We write you a check for $500,000 a year, you provide the service. Any questions on the money? Jordahl: No. Thornberry: OK. Bolkeom: I just have one. Thornberry: I'm just talking about the contract money right now. Bolkeom: I was confused by that language. Thornberry: It may have been miswritten or misleading. Bolkeom: It was suggested there was a lower number thrown out. It says you get credited with fares, but we keep the fares. How does that work? I'm just trying to, so it's not 500,000 minus the fares. We don't credit you. Thornberry: We pay $500,000. We write you a check, you provide all service, you keep all money. Bolkeom: OK. Jordahl: It's more like we recognize that the City brought us those fares or something rather than subtracting it from the $500,000. Thornberry: I'll say this once more. We write a check for 500,000. Whatever moneys come into paratransit you keep. I don't know how much clearer I can be. Jordahl: That's clear. Bolkeom: That's clear. It doesn't say that here, but I'll take your word for it. Jordahl: Right, this document doesn't say that. Thornberry: I would propose this to the Council. Boikeom: All right, I'll take your word for it. Welsh: In fairness, let Dean, he said he had 3... Bolkeom: Yes, and I don't want to... It's just he asked for clarification... Thornberry: I wanted to clarify the money farst. Bolkeom: Absolutely. Go ahead, Dean. Thornberry: The second point is your suggestion. Your suggestion as to have an independent body outside of the political arena do the service. I think that was proposed last time we talked. Stutsman: Do the service, Dean, or... Thornberry: Complete. It would be a representative body. 2 representatives from the City, 2 representatives from the County, one representative from Coralville. They can be council members, they can be people that you designate to be on that board of directors. Jordahl: I have a question about that, Dean. Thornberry: Yes sir. Jordahl: The, you talk about... Duffy: I would rather... Jordahl: We the County, the City writes us a check for $500,000, but then we would not, what I'm trying to understand is how the independent body is related to us. It wouldn't really be tls then, the check would go to the independent body. Informal Minutes: April 1, 1998 / page 27 Thornberry: That's correct. Whoever is providing the service and we would anticipate that being as you suggested, an independent body. Jordah!: Is that what we suggested? Bolkeom: I don't... We suggested we would be open to talking about joint governance. I don't think we implied in that we wanted to establish a new quasi-governmental entity to run the service; no, I don't think we suggested that. We suggested we'd be open to discussing joint governance; they propose that we don't run it anymore and we set up another entity. Thornberry: In all respect, that body could be an inter-governmental body. It would, you could, Joe, well, you're going to be out of town, you're going to be in Des Moines SO... Bolkcom: Let's use... Dean, why don't you finish... Thornberry: It could be 2 people from your... Bolkcom: I understand the proposal. Why don't you go ahead and finish. Thornberry: OK. Bolkcom: I'd rather not engage in a discussion about this at this point in time..~ ~-'" · 7'0 Thornberry: I just wanted to clarify... Bolkcom: Fine. Thornberry: ...if there were, and you had a big problem with that. Bolkcom: Very good. Thornberry: That's what I wanted to clarify. Bolkcom: So the first... Thornberry: To de-politicize this process as to, and it wouldn't cost anything. These are non-paid people. This is a board of directors. They would in turn hire the director to run paratransit. People would have a body, a small body of... Bolkcom: Politicians. Thornberry: 5 people, not necessarily politicians, Joe. Bolkcom: Right. Thornberry: 5 people on a board of directors to go to with any problems with paratransit service. Period. Paragraph. They would have that body to go to. Bolkcom: OK, very good. The 3rd thing is a multi-year contract. The first year, we could talk about the first year in setting up all of this. From there on, it would be an ongoing entity without end. It wouldn't be a 2 year, 3 year, 5 year, it would be an ongoing entity providing paratransit in the Johnson County area. Those 3 points are what we would like to propose to the City Council. If there is agreement with the County, I think as you said Joe, you didn't think that anything can happen this week, I think it could happen this week. If the City Council agrees to those 3 basic points, we're in agreement, we'll propose that to you, if you want to sign it fine, if you don't want to sign it, it's not fair for the City or any other entity to propose to another something that they're not prepared to do themselves. It would not be fair. If we proposed $450,000 and we keep half the fares and all this, if we proposed that but we could not do it ourselves, that wouldn't be fair. Could the City, for example, run this service for $500,000, our share, Iowa City's share of $500,000, plus Coralville, plus the County, plus the other contracts, plus the fares, yes, we could. We're not proposing something that we would not feel capable of doing ourselves for that amount. So that's it in a nutshell. Informal Minutes: April 1, 1998 /page 28 Bolkcom: Very good. Thank you for being here, Dean. Stutsman: Yes, thank you. Thornber. ry: Yes. Iowa City Resident Casey Hayse: I'll be brief. -. Bolkcom: Could you introduce yourself?. Hayse: I thought everyone knew who I was. Bolkcom: Our minute taker doesn't. Hayse: My name is Casey Hayes. I'm a resident of Iowa City and a SEATS user. There are about 5 points I'd like to make. First about the $49,000, I would like to suggest that the County keep that money, that SEATS hopefully will be the body that runs the paratransit, and if the advisory council is empowered to make policy and procedural changes, I'm sure it would be good to have some sort of a trust fund or program fund or something that we could talk further about in the future. As far as the ADA minimum requirements, I think we need to continue to say that those requirements are minimum and for persons with disabilities as a community, we are oppressed. I believe that this situation between the County and the City is an example or our oppression. That folks with disabilities are being talked about like cattle and continue to ask to participate in these meetings where decisions are being made that are going to affect our lives. Things have gone on and on and still there is this proposal that I just looked at this morning that I was very disappointed with. Earlier this week I met with leaders from the County and the City and was told that things were going well and policy issues were not going to be discussed. It was just financial and the way I look at this proposal, I see policy issues and I have, it's been requested of me to help the disability community understand what's going on. So, you know, I'm put in a position where I continue to make that request and it's been stated to me again in the afternoon, about25 people, and they all wanted to see the proposal prior to it's signature, even though I assured them that Joe Bolkcom and Ernie, and Burnell thought things were going great and we should relax and feel OK and that's what I communicated. The response I received was we want to see the proposal, we want to be sure, and so when I speak I want you to understand that I'm not just speaking for myself, I'm speaking because members of the disability community are still very uncomfortable and believe that this process is not going to be in their best interest and we need to figure out a formal way to involve the disability community in the final agreement. That's important. I would also like to speak about the governing board. I think that is another of bureaucratic mess that we can do without and we could talk more specifically about the role of the advisory council and make the advisory council into the governing board, if that's something you decide to do to be more of a collaborative group. I don't know. I don't think it is a good idea, this governing thing. The other question, and is Dean Thornberry still here? Bolkeom: No. He left. ?: He's outside. I-Iayse: Well, I guess I'11... J~r.~ahl: Do you want to talk to him? Hii.'~se: g~_'. 1, I just wanted him to hear the question, because... Jol~ah!:~l~ere he is. Tl~i'nberr~: (Inaudible). Informal Minutes: April 1, 1998 /page 29 Jordahh She just wanted you to hear what she was saying. Hayse: Because I don't understand the problems with funding paratransit at a high level if the City has a huge budget and they can still afford that free bus to go around for college kids that never asked for the free bus in the first place. I am very, very insulted that services that I need, services that other people need, services that other people don't have the strength to speak out about, are being constrained when we have a surplus in the Iowa City budget, at least enough to transport college kids around so they can get downtown, and I (inaudible) to that before in the City Council meetings. But I guess that's why I would suggest to the County to keep the $49,000, if the City is going to be so tight-belted with their money. You know we need to keep what we have. I would like some sort of formal response from the County .and the City on how the disability community can participate in the final decision that is made, because'that's what they have requested. OK? Bolkcom: Thank you, Casie. Reverend Rick McCaslim Here I am again. I am Reverend Rick McCaslin. I'm a SEATS driver, but I don't want to come to you this morning as a SEATS driver. Joe, first of all, I do think you are a lot closer than what you think. After I heard Dean, I appreciated that. One concern out of the 3 points, and it's very minor I believe, and I think it's the only one that I see. I think money is, if this is the case, what Dean said, is no longer an issue; I don't see that as an issue. The one I see is under number 7 in the proposal, a board of directors. I thought immediately, and here I go biblical again on you, but I have. I thought immediately about Jesus speaking about a wise man who built his house upon a rock and the unwise man who built his house upon the sand. If we go to a board of directors that does not have a foundation and a commitment by you, by the City, to maintain the service continually in a structured, cooperative influence, rather than privatizing, what I see under number 7 is the word privatize. I do not like that at all. I like the idea of 2 Board of Supervisors, 2 City Council members, a Council member from Coralville, I love that idea, but I think it should be an advisory board maintained and committed to keeping this a cooperative intergovernmental effort. For the minute we turn and make a board of directors, we've privatized, and 2 says 2 years later you don't come to the table, the City doesn't come to the table, and say fine, and drop it all. We have all of a sudden dropped an entire service over one little thing. If there is some language in that proposal that would say... and Dean, I just asked Dean outside, and he said making this proposal the way we want to make it would make specifically a job where drivers could retire in. If there could be some type of language committing the County, the City, the City of Coralville, and I believe that you're going to probably very shortly inundated with North Liberty. I don't know if you recognize that or not, but I think you ought to. If there is some type of commitment that is going to be a continual thing, I think you have an agreement. I don't see where you can not say no and be reasonable. Maybe I'm being unreasonable, I don't know, but I see that this is the best that I've ever seen. Bolkcom: Yes. I'm confused about your point. You're concerned about the boa~.',of directors McCaslin: Right. If you make... Bolkcom: ...and privatizing the service. You're saying you don't like that, b~Ut youffe also saying that you think we have an agreement here. Informal Minutes: April 1, 1998 /page 30 MeCaslin: Right. If you can make a substantial commitment. If you make a board of directors not a board of directors in an outside governmental agency, a non-profit corporation, I guess that's the words that I don't like. Bolkcom: You're saying advisory, you're saying make a body that's advisory. McCaslin: Right, and not a corporation. We don't need a corporation. We need cooperation. Bolkcom: I would argue, not argue, suggest that is a substantial difference between what's being proposed and what I think... I mean advisory and management-policy formulation are 2 worlds apart. McCaslin: Right. Bolkeom: And they're not suggesting advisory, which is what you're suggesting. McCaslin: Right. But what I'm saying is if you can get that board of directors to be an advisory council... Jordah!: Yes, I agree with that. McCaslin: You have an agreement. Bolkcom: I agree. That is a substantial if. McCaslin: I understand that, but I don't think there unreasonable people on the City Council. Jordahl: Uh-huh. McCaslin: And I think if you proposed it that way, that it would be a concern of the drivers and the established SEATS organism as it were, it might be a problem. I'm just trying to cut off the problem before we cut off the head, and if we can get an advisory board... and I see that as not a big problem. I think it's more language than anything. Jordahl: I hope you're right. McCaslin: I pray I'm right. I pray I'm right, an~ I' don't see any problem other than that. Bolkcom: Thank you, Rick. McCaslin: Thanks. Bolkcom: Appreciate it. Reverend Bob Welsh: You going next? I'm next. Systems Unlimited Executive Director Bill Gorman: I'm Bill Gorman, the Executive Director of Systems Unlimited. I certainly agree with some of the earlier comments by Kevin Burke and Casey Hayes. I'm trying not to repeat, but maybe comment on some of the issues from a little bit of a different slant. First let me just say that with everything that's been talked about so far today, ! still want to encourage the County to continue to negotiate with the City. Obviously we have to look at the greater good, which is the paratransit service, and keeping that the way it is. I do have to say that my reading of the City's proposal, I was disappointed because from my perspective, I obviously have not participated in all the negotiations, but it did appear to me at least that there were new issues that were brought up and since this has been a year long process in negotiation, I'm just surprised at this late date, some of these new issues are being brought up. Such as item number 7. I'll address that first very quickly. I don't think that's wise. I'm an executive director of a non-profit. I do think there would be additional costs, unless it wascan exi~i~ng non-profit that took it over. Because clearly there's overhead, there's a whol~ bufi~ of related costs that would have to be, would be additional costs to the · syst~eSf~. I'~as surprised that Dean said it wouldn't be any cost, you'd just have a board of Informal Minutes: April 1, 1998 /page 31 directors. Well you've got to have staff and all these other support fimctions that would go around a new entity, which clearly would be new costs, because the County could absorb that now as the provider because they already have those costs as part of other services provided by County Government. So I was kind of surprised by that comment. Maybe I'm wrong, but I'm surprised by it. I'm still very concerned, it's one thing to attack it and say, we want to have good documentation, you'll know what costs really are, but I am concerned that by splitting off costs, there is a strategy in terms of looking at door to door versus anything that goes beyond that. To then start trying to charge off those additional costs, or avoiding providing those services. So I'm getting to the state of paranoia in regard to are we still on the same wavelength of understanding what para- transit services are. I strongly agree with Jonathan's comments that paratransit inherent to it is meeting individuals needs. Now clearly we're not talking about coming in and getting somebody home and then bathing them and doing all that. That is clearly beyond reasonableness. But we think we're just talking about where somebody may need, that you have to open the door to help somebody get in, and maybe put groceries on the table or something. I don't see that as beyond reasonableness. I think, I'm just getting concerned about what is that definition. It seems to be a moving target. I'm very concerned about it. Is there still agreement between the City and County7 I don't know that at this point. So I think you do feel that concern and are going to continue to push for clarification. I still think, I appreciate the last gentleman's positive attitude about it, I think they're close on the figure, but it still seems to me it continues to be a moving target. Every time there's a new proposal, there's a different twist as to whether this is part of the total cost that the City's paying the County or not. So I do think you're correct in trying to just continue to question and get clarity in regard to is this in or out of the total figure. Are you crediting or subtracting oi' whatever. It seems to continue to change from proposal to proposal. Maybe not, maybe I'm not reading things correctly. Dean's clarifications were useful but they aren't what I read in the proposal so that's disconcerting. Because then the question is who's making the proposal. So I think you're asking of City Council, is this your proposal or not your proposal, is also a valid question to be asking. I think again, but I do encourage you to continue to negotiate, just be straight forward in my opinion and put your concerns on the table and say, iLvou strongly that you can't go beyond a certain issue, then you say that. I just t13ink there needs to be good, honest, fair negotiations. I wish there would be, the 2 bodies kv6uld get together, because I think we might save 20 different meetings by just every_o-n~ being together and talking out the final points. But apparently that may not come t:o!fruitign, but I encourage you to continue to advocate for that. c~ - _--: Bolkcom: Thank you Bill. "¥ Stutsman: Thank you. Reverend Bob Welsh: My name is Bob Welsh. I think that both parties are positioning, rather than negotiating. I think your 528 was not your bottom line. I think the $500,000 that the City is putting forth is not their top line. The persons who get hurt in this process are the persons to be served. I think the exchange of memorandums it not fruitful. I think this is an appropriate statement to make on this day, April 1st, th,,t it's time we stopped fooling around and get an agreement. I've outlined several alternatives that you may wish to consider. One that you request a joint meeting of the Council and Informal Minutes: April 1, 1998 /page 32 Supervisors with an arbitrator selected by ECICOG, under the condition that the City Council wishes to maintain a County wide paratransit system that provides the same level of service or better and that fairly distributes the cost. You may want to consider requesting, I gather the City was going to prepare a proposal projecting the cost to the County if the City administered the countywide system. To my knowledge, you haven't ever received that information. You gave them a lot of information they requested to prepare such a proposal. Another alternative is for the City's projections for what it would cost the City to operate their own system for their February 1998 budget projections, plus a mutually agreed upon figure to cover administration, insurance, cost of storage facilities, and employee support service. To offer to provide the para-transit service for that adjusted cost. Note excluding income from Coralville. Let's say base amount was 499,688 and that 499, I'm sure that's where they get their 500,000 from. That did not include administrative, insurance, all those other related costs. Another is for the County to agree to split the differences between the 2 parties original proposal. That would be the City's 499,688, and 580 with the County. If you split those differences, you would come up with 512,952. I did in the second document I gave you from a personal standpoint, I went through all those items, 14 items and made some personal comments, agreeing sometimes with the City's proposal and other times not, disagreeing. In relation to the item that has to do with, at the top of page 2 there, the not for profit corporation, I think Bill Gorman's right. There would be a lot of items such as audit, payroll, legal counsel costs, I said see attached statement on partnership and I don't have that written, but if you look at the next statement, I think this has to do with what Rick was saying. I believe it's important to have an advisory committee composed of representatives of the disabled and elderly in the governmental units. In addition, I would support a technical advisory committee composed of 2 from the City, 2 from the County, and one from Coralville. I'm amazed that the City's number 7 gives no voice to the consumers. I believe consumers need a voice. On the back of the sheet, suggestions for County action. I've been presumptuous enough to suggest what that County proposal might be if you chose that alternative. That is that the County agrees to provide paratransit service to the City of Iowa City for, and in light of what Dean said and in light of clarifications, you could just put a figure in with fares being retained by the County. I don't know what your bottom line is in your conversations, but whatever your bottom line has been, I'd put it in and lay it on the table. My guess is it's someplace between that 500 figure and the 528. I'd just be forthright and say hey, we agree to this, I think agreement should be for 5 years, there should be some basis for mutual agreed upon adjustment, whether or not that's what the City or County has proposed or a better one, is sure open to negotiations. I think it would be proper to agree to enter into discussions with the City concerning a parmership arrangement. I chose that term partnership arrangement to address some of the concerns that Rick addressed to you, as contrast between governments. It seems to me that a partnership, and I think there's various forms that a partnership could take. That you could say, if within 3 years substantial progress is being has not been made, either party may rescind the contract. To say that the C ...a.m)~. ty beJ_i. eves that any parmership formed that is developed, that the disabled and the eldei'ly sho~j~ld have a voice. I guess that's where I come from, is that I am not sure, althou-gii_ I di-'d-~xactly what you did, go through point by point and making comments. C-J - Informal Minutes: April 1, 1998 / page 33 I'm not sure that is fruitful at this time in history. It might be that you said, hey we will provide for $510,000 or 512, or what for 5 years and we'll enter into you with the City of Iowa City, Coralville and others, exploring various parmership arrangements, and to make sur~ that you affirm your believe that the disabled and the elderly should have a voice in that partnership, I guess that's the course that I would suggest you go rather than a lot of nit-picking at this time on this issue and that issue. Although as I say in the document I've given you from the personal standpoint, I've done that nit-picking myself and I think that's a very natural thing to do. I'm not sure that's productive in the long run. I think that maybe, this may be where Rick is coming from, is that I gathered from some conversations that I've had that there has been a figure that has been somewhat agreed upon. What that figure is, I don't know. As I say my guess is it's somewhere in the neighborhood of 510, 512, someplace in there. I would suggest that there is nothing wrong with looking at various parmerships. I agree with the statements that have been made and the statements that you've said about the government is something that I'm not - clear on. I think there are various forms of parmerships that could be formed. For what it's worth, that's my thought to you all. Bolkcom: Thank you, Bob. Yes. Executive Director of Are of Johnson County Rod Sullivan: Hi, I'm Rod Sullivan, I'm the Executive Director of the Are of Johnson County. I'll try to be very brief. I've been tracking my own time spent on this issue. I don't know if you folks have done that, I don't know if the City Council members have done that. The amount of time this has taken County Government, City Government, the way it's taxing the citizens of the county, the social service agencies in the county. Whatever agreement we come to, assuming that there is some agreement somewhere down the road, needs to be for as long as possible. I can't even imagine reopening this again in a year. It's been incredibly taxing on the people of the county and I think that whatever we come to, whatever agreement, it needs to be some kind of a long term agreement. Bolkcom: Thank you, Rod. Any other comments? Chadek: Just a very brief one. I suggested earlier that I would make a brief comment on point 2 on page 4. That's leasing vehicles. I've discussed this with Mary Rump from ECICOG in the past and she's certain that some sort of arrangement can be made. Her biggest concern would be liability issues, particularly if one of their employees was to drive vehicles. Plus what really needs to be addressed here is who's going to be paid to retrofit those buses to be compliant with a fixed route vehicle. They would need to be retro fitted with fare boxes, some sign on the outside that would indicate what route the thing was serving, and PA system. Stutsman: Oh. Chadek: That would be minimum requirement to fulfill what they need to as a fixed route versus a paratransit bus, which does not require any of those things. So would we be talking about possibly retrofitting all of the fleet so that at any one time the one that they had counted on was in the shop, too bad you can't use it, we'd have to have at le ~a~. a couple backup too. So those would be the expenses that we'd want invested_before_q~,~e just sort of signed off on that. Beyond that, I think everything tha could p~Tss_ibly3be discussed has been discussed already and I'll meet with you after the meetin~g ~on any Informal Minutes: April 1, 1998 /page 34 individual points, but I don't have anything to add to the discussion on any given points here, unless you have specific questions now. Bolkeom: I don't at this moment. Do any members of the Board? Stutsman: I don't. Bolkeom: Bumell, thank Welsh: Am I right there will not be a meeting this a~ernoon? Bolkeom: You're correct. Any f'mal comments from members of the Board? I guess I just have a brief one. I appreciate your comments Bob about the idea of a parmership and trying to develop a parmership with all the entities. I think that is the approach. I'm concerned about the cost of this other approach and the added amount of bureaucracy in terms of managing it. I think probably the best way to get to a solution here is to try and continue to advocate for getting both the bodies together in the same room and trying to put aside our differences and conclude. Jordahl: I'd like to ask maybe for some detail on that parmership. Joe, the way you're talking it sounds like it's similar to the response to Reverend McCaslan's comments about an advisory committee as opposed to a new non-profit. Bob I wanted to ask you about the difference. Welsh: Jonathan, my feeling is that as this stage in history, rather than seeking to say this is the only form of parmership that will work, you go under the assumption that this is a service of which many persons are presumed to have responsibility. What kind of parmership form, what exact form, I guess I'm willing to say develop over a period of time. Jordahl: OK, I was wondering if you had something specific in mind. Welsh: No, but it did seem to me that along with what Rick was saying is that one form of parmership would be to have (inaudible). I think there can be a technical committee, and advisory committee. That's not unusual in the way things are structured. There can be 28E agreements. I think there are all kinds of forms of partnerships that could be worked out. I think one of the things which is a concern to me is that in the parmership, as you explore partnership arrangements, is that there would be the assurance with whatever form that took that the present employees are a vital part of the service. To be assured of employment. I think that would be an essential part of any partnership agreement that as I've said on my point to point thing, I'm personally in favor of having the County operate the system. I think the non-profit corporation would add a lot of costs. I've looked at that in relation to the Nutrition program as you know, should that be operated (inaudible) by the Supervisors but a non-profit corporation. When you look and start punching figures, it just becomes too costly to do it that way. The disadvantage far overweighs the advantage. I don't think you need to conclude what the outcome of that discussion of partnerships would be. I think an openness to the... Say get away from that, we're in control, you're in control, I want to be in control, saying'hey let's be partners .and I don't know all the forms of partnerships at this point, but I think that collaborative efforts, that's another term other than partnerships. I think just an openness ~.-'that ~cess and to give a 3 year period of time to (inaudible). ,li~'dabl ~'~Or ten. Informal Minutes: April 1, 1998 /page 35 Welsh: But I think that's a reasonable kind of a thing and I think what you need to do right now is to get a contract, a very simple one, (Inaudible). This amount of dollars, reports, (inaudible). Bolkcom: Thank you. I think we're going to conclude this. We're going to recess or do you want to close this. We'll recess until tomorrow morning. Thank you. Recessed at 1:00 p.m. Attest: Tom Slockett, Auditor By: On the day of ,1998 By Mark Kistler, Recording Secretary Sent to the Board of Supervisors on April 2, 1998 at 10:45 a.m. B4/B7./gB 13:4h:13 319-354-47.13 -> 319~Ed~JB9 IOlLq CITY CLERK Page I)81 Johnson County I Joe Bolkcom, Chairperson Charles D. Duffy Jonahan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS April 7, 1998 FORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Canvass of votes for North Liberty special election. 3. Adjournment INFORMAL MEETING TO FOLLOW h:\1998~04-007 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319} 356-6000 FAX: (3193 356-6086 B4/BZ/98 14:87:38 319-354-47_13 -> 3193565889 IOld~l CITY CLERK Page BEll Johnson County Joe Bolkcom, Chairperson Charles D. Duffy Jonalhan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS LOCATION CHANGED JOINT CORALVILLE CITY COUNCIL AND JOHNSON COUNTY BOARD OF SUPERVISORS MEETING Meeting in Room 208 Clarion Hotel & Conference Center Board Room 1210 1st Avenue - Coralville INFORMAL MEETING Agenda Tuesday, April 7, 1998 1. Call to order 4:00 p.m. 2. Discussion re: Deer Creek Road. Discussion re: Fringe Area Agreement between City of Coralville and Johnson County. 4. Discussion re: S.E.A.T.S. 5. Discussion re: 6. Discussion re: Coralvffie. Tax Increment Finance Districts (T.I.F.s). presentation on the City's plans for the Western area of 7. 'Other 8. Adjourn h:\1998\04-0007 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 B4/B2/9B 13:46:13 319-354-4Z13 -> 31':J3565BB9 IDl,Nq CI?¥ CL£RK Page BB1 Johnson CMmty [ Joe Bolk¢om, Chairperson Charles D. Duffy Jonalhan Jordahl Stephen P. La¢ina Sally Slutsman BOARD OF SUPERVISORS April 7, 1998 FORMAL MEETING Agenda 1. Call to order 9:00 a.m. 2. Canvass of votes for North Liberty special election. 3. Adjournment INFORMAL MEETING TO FOLLOW h:\1998\04-007 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 I~/BB/gB lB :3B: S9 319---35~-4Z13 -> 3193565BB9 IDUt~ CITY CLERK Page Johnson Count)' BOARD OF SUPERVISORS Joe Bolkcom, Chairperson Charles D. Duffy Jonalhan Jordahl April 9, 1998 Stephen P. Lacina ~.~ Sally Stutsman FORMAL MEETING --5 - 1. Call to order 5:30 p.m. 2. Action re: claims Agenda 3. Action re: formal minutes for canvass of votes for the North special election of April 7th and the formal minutes of April 2nd 4. Action re: payroll authorizations 5. Business from the County Auditor a) Action re: permits b) Action re: reports 1. County Recorder's monthly reports of fees collected. 2. Clerk's March monthly report. c) Other 6. Business from the Planning and Zoning Administrator a) b) Liberty First and second consideration requesting by Don Schumacker, owner of Lot 2 of Seaton's Subdivision to amend the legal description of Ordinance 01-20-97-Z5 of application Z9657. 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 356-6086 B4/SB/gB 1B:31:Z4 319-354-4Z13 -> 3193565BBCj lOMB CI'fV CI,]~!{ Page BI]Z Agenda 4-9-98 Page 2 6:00 p.m.- Public Hearing on Zoning and Platting applicationk~ a) First and Second consideration of the following Zoning Application Z9446 of Dolores McGillin, Oxford, signed by Ralph Neuzil, Attorney, Iowa City, Iowa, requesting rezonmg of 1.0 acre from A1 Rural to RS Suburban Residential of certain property described as being in the NW ¼ of the NW ¼ of Section 24; Township 79 North; Range 8 West of the 5th P.M. in Johnson County Iowa. (This property is located on the north side of 400th Street SW, approximately 700 feet east of its intersection with Cosgrove Road SW in Hardin Twp.) b) Discussion/action re: the following Platting application: Application S92100A of Francis Schneider, signed by Ralph Neuzil, requesting preliminary plat approval of McGillin Subdivision, a subdivision described as being located in the NW 1/4 of the NW 1/4 of Section 24; Township 79 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (This is a 4-lot, 4.20 acre, residential subdivision, located on the north side of 400th Street SW, approximately 400 feet east of the Cosgrove Road SW and 400th Street SW intersection in Hardin Twp.) c) First and Second consideration of the following Zoning applications: Application Z9804 of Timothy K. Jr. and Kimberly M. Grissel requesting rezonmg of 10 acres from A1 Rural to RS-10 Suburban Residential of certain property described as being in the E 1/2 of the E 1/2 of the NW 1/4 of the NE 1/4 of Section 14; Township 81 North; Range 7 West of the 5th P.M. in Johnson County, Iowa. Cilais property is located on Sandy Beach Road NE, directly through property at 3132 Sandy Beach Road NE, Solon, Iowa, in Jefferson Twp.) B4/BI]/CJ8 1B:3,7.:113 31cJ--354-4Z13-> 3193-qGSBB9 IIAII~ CI?¥ CL!~ff Page B83 Agenda 4-9-98 Page d) Discussion/action re: Application Z9805 of Loren Meade, Oxford, Iowa, requesting rezoning of 1.05 acres from A1 Rural to RS Suburban Resi~ea~tial of certain property described as being in the NE 1/4 o~the ~ 1/4 of Section 27; Township 79 North; Range 8 West of ~.--5th~.lV~ m Johnson County, Iowa. (This property is located on ~6eastgsid,,~Z of Eagle Avenue SW, approximately 1 mile north of W_~ja.~ dh ~a~ din Twp ) the following Platting application: ~ Application S9803 of Bryan Meade requesting preliminary and final plat approval of North Windham Heights, a subdivision described as being located in the NE 1/4 of the SE 1/4 of Section 27; Township 79 North; Range 8 West of the 5th P.M. m Johnson County, Iowa. (This is a 1-lot, 1.21 acre, residential subdivision, located on the east side of Eagle Avenue SW, approximately 2/3 of a mile north of Black Diamond Road SW in Hardin Twp.) e) First and Second consideration of the following Zoning applications: Application Z9806 of Linda Edge-Dunlap, Riverside, Iowa, requesting rezoning of 1.99 acres from A1 Rural to RS Suburban Residential of certain property described as being Lot 1 of Austin Heights Subdivision located in the SE 1/4 of Section 21; Township 78 North; Range 6 West of the 5th P.M. in Johnson County, Iowa. (This property is located in the NW quadrata of 540th Street SW and Observatory Avenue SW in Liberty Twp.) Application Z9807 of Larry Robinson, North Liberty, Iowa, requesting rezoning of 1.82 acres from A1 Rural to C1 and CP-2 Planned Commercial of certain property described as being in the NE 1/4 of the NW 1/4 of Section 12; Township 80 North; Range 7 West of the 5th P.M. in Johnson County, Iowa. Cliffs property is located in the SW quadrant of Highway 965 NE and 240th Street NE in Penn Twp.) Application Z9808 of Robert Naylor, Oxford, Iowa, requesting rezoning of 1.99 acres from A1 Rural to RS Suburban Residential of certain property described as being in the NW 1/4 of the SE 1/4 I~I/BB/9B lg:32:49 319-354-4213 -> 3193565889 lfit~ [:11"/ EI,F~R Pa§e I{~ Agenda 4-9-98 Page 4 c-% ~ -~ oF Section 34~ Township 80 North~ Range 5 West oF .~Sth~.lVL..- in Johnson County, Iowa. (I]lis property is located ore. t lie ~outti~' side of Vincent Avenue NE, approximately 1 1/2 rnile~jwest_~£ it Z~ intersection with Oasis Road NE in Graham Twp.) _~,_. -,2. ~=~..,, Discussion/action re: the following Platting application: Application S9805 of Robert Naylor requesting preliminary and fmal plat approval of Marberry Addition, a subdivision described as being located in the NW 1/4 of the SE 1/4 of Section 34; Township 80 North; Range 5 West of the 5th P.M. in Johnson County, Iowa. (This is a 1-lot, 3.02 acre, residential subdivision, located on the south side of Vincent Avenue NE, approximately 1/8 of a mile south of Fairview Cemetery Road hie in Graham Twp.) g) First and Second consideration of the following Zoning applications: Application Z9809 of Donald Ballard, Jr., Iowa City, Iowa, requesting rezoning of 1.18 acres from A1 Rural to RS Suburban Residential of certain property described as Lot 1 of Moore Subdivision located in Section 29; Township 79 North; Range 7 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the north side of Black Diamond Road SW, approximately 1/4 of a mile east of its intersection with Half Moon Avenue SW in Union Twp.) Application Z9810 of Gary and Marjory Heiserman, Lisbon, Iowa, requesting rezoning of 1.50 acres from A1 Rural to RS Suburban Residential of certain property described as being in the NE 1/4 of the SE 1/4 of Section 2~ Township 81 North; Range 5 West of the 5th P.M. m Johnson County, Iowa. (This property is located on the west side of Lisbon Road NE, approximately 1/2 mile north of SutliffRoad NE in Cedar Twp.) Application Z9811 of Keith Hahn, North Liberty, Iowa, and Raymond Jiras, Oxford, IA, requesting rezoning of 3.36 acres from A1 Rural to RS-3 Suburban Residential of certain property described as being in the NE 1/4 of the NW 1/4 of Section 9; Township 80 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the east side of 1~4/BB/gB lB :33:36 319-3.~1-4;Z13 Agenda 4-9-98 -> 31~3.~5BB9 ~O~m Page Cemetery Road NW, approximately 1/4 south of it's ~se~on~~ 250th Street NW in Oxford Twp.) ::~ t.. .. Application Z9812 of Debra Ann Forsyth and Donald F. & Ruth Ann Decoster, Swisher, Iowa, signed by Jeff Forsyth, Swisher, Iowa, requesting rezoning of 2.3 acres (1 - 1.0 acre lot and 1.3 acre lot) from A1 Rural to RS Suburban Residential of certain property described as being in the NW 1/4 of the SE 1/4 of Section 17; Township 81 North; Range 7 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the west side of Cou Falls Road NE, approximately 1.0 mile south of Swisher, Iowa in Jefferson Twp.) Application Z9814 of John Pratt, Coralville, Iowa, requesting rezoning of 4.99 acres from A1 Rural to RS-3 Suburban Residential of certain property described as being in the SW 1/4 of the NW 1/4 of Section 20; Township 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the west side of North Liberty Road NE, approximately 1/4 of a mile north of its intersection with Johnston Way NE in Penn Twp.). h) Discussion/action re: the following Platting application: Application S9815 of John Pratt requesting preliminary and final plat approval of Allalone Second Subdivision ( A Resubdivision of Lot A of Allalone Subdivision), a subdivision described as being in the NW 1/4 of Section 20; Township 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa. (This is a 2-lot, 46.79 acre, residential and agricultural subdivision, located on the west side of North Liberty Road NE, approximately 1/8 of a mile north of Johnston Way NE in Penn Twp.) i) First and Second consideration of the following Zoning application: Application Z9815 of Craig and Michelle Beisker, Swisher, Iowa, requesting rezomng of .14 acres from A1 Rural to RS Suburban Residential of certain property described as being the north 40 feet of Lot 7 of Jurevitz's 1st Addition, located in the SW 1/4 of the SE 1/4 of Section 15; Township 81 North; Range 7 West of the 5th P.M. in Johnson County, Iowa. (This property is located on the east side of Curtis Bridge Road NE, approximately 3/4 of a mile south of its intersection with Sandy Beach Road NE in Jefferson I~/BS/Cj8 lB :34:2.6 31cj-35~-~.13 -> Agenda 4-9-98 j) Discussion/action re: Page 6 the following Platting applications: Application S9660 of Betty J. Campbell and Kevin J. & Beth Campbell requesting preliminary and final plat approval of K and B Estates, a subdivision described as being located in the SE ¼ of the NE ¼ of Section 12; Township 78 North; Range 8 West of the 5th P.M. m Johnson County, Iowa. (This property is a 1-lot, 3.28 acre, residential subdivision, located on the south side of Angle Road SW, approximately 0.3 miles southwest of Angle Road SW and Highway # 1 intersection in Washington Twp.) Application S9804 of Elwin Yoder requesting preliminary and final plat approval of Hauber Estate, a subdivision described as being located in the NW 1/4 of the NW 1/4 of Section 8; Township 78 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (This is a 1-lot, 2.00 acre, farmstead split, located in the SE quadrant of the Black Hawk Avenue SW and 480th Street SW intersection on the east side of Bethel Cemetery in Washington Application S9806 of Brace D. Nestor and Rose M. Hayslett, signed by Brace Nestor, requesting preliminary and final plat approval of Oak Hill Farm Addition, a subdivision described as being located in the SE 1/4 of the SE 1/4 of Section 3; Township 79 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (This is a 1-lot, 9.789 acre, farmstead split, located on the north side of 360th Street SW, approximately 3/4 of a mile east of the Eagle Avenue SW and 360th Street SW intersection m Hardin Twp.) Application S9807 of Greg & Came Bopp, requesting preliminary and final plat approval of Bopp's First Addition, a subdivision described as being located in the SE 1/4 of the SE 1/4 of Section 13; Township 78 North; Range 7 West of the 5th P.M. in Johnson County, Iowa. el'his is a 1-lot, 3.00 acre, residential subdivision, located on the south side of Bayertown Road SW, approximately 1.0 miles west of Maier Avenue SW m Sharon Twp.) Application S9809 of Northem Border Pipeline, signed by George Rood, Vice President, Northern Plato Natural Gas Co., requesting preliminary and final plat approval of Northern Border Pipeline CS-16, a subdivision described as being located m the SE 1/4 of 84/81]/98 18:35:15 319--354-4Z13 -> 3193565889 IOLI~ CITY r:-LERK P,,ge Agenda 4-9-98 Page 7 the SE 1/4 of Section 17; Township 77 North; Range ~'West 5th P.M. ~ Jonson Co~, Iowa. ~s is a 1-1ot,'~0.26~cro,.~,, a~c~ml / public utili~ suMihsion, located on ~e '7~st s U~h Av~ue SE, 660 f~t no~ of 640~ S~eet SE Application S9811 of Elsie Tomash requesting preliminary and final plat approval of Echo Hills Subdivision, a subdivision described as being located in the SW 1/4 of the NE 1/4 of Section 23; Township 80 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (This is a 1-lot, 8.68 acre, residential, subdivision, located m the NW quadrant of the Highway 6 NW and Echo Avenue NW intersection in Oxford Twp.) Application S9812 of James Anderson, Stephen Bender and Thomas Bender, signed by James Anderson, requesting final plat approval of Westcott Heights, a subdivision described as being located in the NW 1/4 of Section 26; and the NE 1/4 of Section 27; all in Township 80 North; Range 6 West of the 5th P.M. in Johnson County, Iowa. (This is a 38 lot, 31 residential with 7 outlots, 84.12 acres, residential subdivision, located on the west side of Prairie du Chien Road NE, 1/4 of a mile north of its intersection with Newport Road NE in Newport Twp.) Application S9816 of Cy-Hawk Corporation, signed by Glen D. Meisner, requesting preliminary and final plat approval of Timberhill Estates, a subdivision described as being located m the West 1/2 of Section 9; Township 80 North; Range 8 West of the 5th P.M. in Johnson County, Iowa. (l'his is a 2-lot, 65.20 acre, residential subdivision, located on the west side of Cemetery Road NW, approximately 1/4 of a mile north of Upper Old Highway 6 NW in Oxford Twp.) 8. Business from the County Attorney a) Report re: other items 9. Business from the Board of Supervisors B4/BB/g8 1B::3S:55 319.-3S,4-4Z13 -> 3193S6.C, SB'::J II]1~ CITY CLERK Page BBB Agenda 4-9-98 Page 8 a) Motion accepting Doug Divelbiss resignation from the Johnson County Board of Adjustments and authorize Chairperson to send a letter and certification of appreciation. b) Action re: letter of support for successful Living and D & K property. c) Action re: letter of support for Response 20/20 grant. (This is a proposal the Johnson County Mutual Aid Association will be submitting to the Iowa Department of Economic Development for planning funds.) d) Action re: letter from East Central Iowa Council of Governments regarding Johnson County Housing Assessments and Action Planning Program II (HAAPPII) and appointments to the county-wide task force. e) Other ~,~ 10. Adjourn to informal meeting a) Discussion re: S.E.A.T.S. b) Inquiries and reports from the public c) Reports and inquiries from the members of the Board of Supervisors d) Report from the County Attomey Other 11. Adjournment B,t/Bg/9B 11:15:Z,t 319-3S4--4Z13 -> 3193S6,Si~9 II~fi CITY CI,gRK Page BB1 Johnson Count' Joe Bolkcom, Chairperson Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS Public Input Meeting Proposed Johnson County North Corridor Secondary Road Management System Wednesday, April 29, 1998 - 7:00 p.m. Swisher Trust & Savings Bank 59 Rose Avenue SW, Swisher, Iowa Agenda Call to order: Chairperson Bolkcom a) Introduce members of the Board of Supervisors County/JCCG staff Introduction: Chairperson Bolkcom and Transportation Planner Jeff Davidson 3. Public discussion 4. Wrap up: Chairperson Bolkcom 5. Adjournment h:\1998\04-0029 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 354-4213 84/~/~8 11:4Z:Z3 319-354-4Z13 -> 3193565889 IIM~ CITY CLERK Page: 881 Jolmson County Joe Bolkcom, Chairp~son Charles D. Duffy Jonathan Jordahl Stephen P. Lacina Sally Stutsman BOARD OF SUPERVISORS Public Input Meeting Proposed Johnson County North Corridor Secondary Road Management System Tuesday, May 19, 1998 - 7:00 p.m. Agenda Chairperson Bolkcom a) Introduce members of the Board of Supervisors and Johnson County/JCCG staff Introduction: Chairperson Bolkcom and Transportation Planner Jeff Davidson 3. Public discussion 4. Wrap up: Chairperson Bolkcom 5. Adjournment h:\1998~05-0019 913 SOUTH DUBUQUE ST. P.O. BOX 1350 IOWA CITY, IOWA 52244-1350 TEL: (319) 356-6000 FAX: (319) 354-4213 IOWA CITY POLICE ORGANIZATION CHIEF OF POLICE Administrative Clerk-typist Captain Field Operations Captain Administrative Services 0700-1500 Patrol Supervisors Officers Community Service Officers School Crossing Guards 1500-2300 Patrol Supervisors Officers Community Service Officers School Crossing Guards 2300-0700 Patrol Supervisors Officers Power Watch Officers Investigations Supervisors Officers Community Service Officer Planning & Research Supervisor Records Supervisor Records Clerks Emergency Communications Center Supervisor Emergency Communications Operators Community Relations Dare Officer Crime Prevention Officer Animal Control Supervisor Animal Control Officers Kennel Assistant 2/25/98 POLICE DEPARTMENT ROSTER SWORN PERSONNEL Chief R. J. Winkelhake Captain Pat Harney Captain Tom Widmer Lieutenant Ron Fort Lieutenant Matt Johnson Lieutenant Dan Sellers Lieutenant Rick Wyss Sergeant Mike Brotherton Sergeant Bill Campbell Sergeant Kevin Heick Sergeant Sid Jackson Sergeant Vicki Lalla Sergeant Jim Linn Sergeant Mike Lord Sergeant Jim Steffen Officer Chris Akers Officer Paul Batcheller Officer Kevin Berg Officer Jerry BIomgren Officer Laurie Boland Officer Dave Brucher Officer Ralph Cox Officer Jenny Davis Officer Mike Delaney Officer Dan Dreckman Officer Dave Droll Officer Steve Duffy Officer Nicole Fjelstad Officer Steve Fortmann Officer Scott Gaarde Officer Ronnie Gist Officer Dave Gonzalez Officer Doug Hart Officer Mark Hewlett Officer Brent Hilzendager Officer Bill Hoeft Officer Harry Huff Officer Greg Humrichouse Officer Kevin Hurd Officer Paul Jacobs Officer Troy Kelsay Officer Steve Kivi Officer Gerry Knock Officer Brian Krei Officer Marty Leik Officer Erik Lippold Officer Jon Luellen Officer Larry Maurer Officer Ed McMartin Officer AI Mebus Officer Scott Miller Officer Dan Moore SWORN PERSONNEL Officer Joel Myers Officer Dave Nixon · Officer Tony Noble Officer Deb Petersen Officer Kristen Platz Officer Kevin Prestegard Officer Becki Sammons Officer Ed Schultz Officer Denise Shaffer Officer Chuck Singleman Officer DJ Steva Officer Darin Zacharias NON-SWORN PERSONNEL Administrative Clerk- Typist Linda White Emer. clencv Communications Nancy Sereduck, Supervisor Donna Bogs, Operator Dawn Gerst, Operator Sandy Heick, Operator Kelly Jehle, Operator Kat Pence, Operator Lori Peterson, Operator Lakeetha Ringer, Operator Sandy Seelhammer, Operator April Statler, Operator Lori Storm, Operator Sue Thomas, Operator Records Kathy Lippold, Supervisor Jo Farnsworth, Clerk Marty Russell, Clerk Beth Windsor, Clerk Community Service Officers Lynda Ambrose Dave Harris John McCreedy Dave Solis Don Strand Animal Control Misha Goodman-Herbst, Supervisor Amanda Cardenas, Kennel Asst Heather Murray, Officer Kelly Taylor, Officer Chris Whitmore, Officer PERMANENT EMPLOYEES = 91 TEMPORARY Records Part Time Cheryl Stevens Records Work Study Mandy Church Christine Loder Jill Rohlena Crossin.ci Guards Daniel Ahern Cherise Christiansen Bob Cowell Grayce Fiskvik Delores Gassman Margaret Heick Paul Heick Todd Hodgkinson Bill Houser Cheryl Manary Jennifer Nistler Andy Reynolds Teresa Scharf Jackie Simpson Joel Temperley Randy Vermace Renee Willemsen Donabel Williams Substitutes Roxanne Gustavson Greta Knievel Christine Larson TEMPORARY = 25 ?#E£D ©PERA TigONS ~ PA The patroi division is comprised of 57 sworn officers and community s~fv~ce o~co~s; 1 ca~'~in - commande~ of f~e~d operations, 3 lieutenants - watch commanders, 6 sergeants - watch supe~iso~s, 43 sworn unifo~ officers, and 4 commun~[y se[vico The de~adment was ~utho~ed t~ addit~ona~ sworn ~ce~s ~n ~997; however, due to ~he taw enforcement academy being at ~pacity, those o~cors cannot be ac~pted foF training until A~ril ~ 998 at ~ich time they wil~ be hired ~nd will begin ~ei¢ training at the ~owa Law Enforcement Academy. Community Po~icin§ involved in 163 community events from March through December. These include speaking engagements, community activities, and interacting with neighborhood associations. Bicycle patrol ofilcers have r~ot only been in the downtown area, but atso in the residential areas of our community which increases individual citizen conrad[. Eighteen officers are trained for bicyc4e patrol. Walldng patrol has been increased in the dow~town area and in the Plaza. Officers also walk throughout many of the larger apartment complexes in various neighborhoods of our community. Grant Activity · Governor's Traffic Safety Bureau · Iowa Alcohol Incentive Grant ($13,000) - effective October 1, 1997 · Directed overtime enforcement activities ($12,000) · Training and travel requirements ($1,000) - Requirements: 75 OWl contacts, 150 occupant protection contacts, 200 speed contacts or other violations, participate in one combined effort with the Department of Public Safety/Governor's Traffic Safety Bureau · iowa Alcohol Incentive Grant ($8,900) - attained 11/1/96, was completed November 3, 1997. Requirements: 252 hours directed enforcement, 6 public information activities, purchase two preliminary breath testers, participate in DPS/GTSB approved training (workshop) ~ Directed enforcement: $7,000 ~> Training and travel: $1,000 > Purchase preliminary breath testing equipment: $900 · Tobacco Grant, Iowa Department of Health ($1,000) - January 1, 1997 to December 31, 1997. Requirements: Tobacco retailer compliance checks (underage purchase) in conjunction with MECCA. $50 Mailing expenses - informational packets $450 Educational material and radio announcements $500 Enforcement expenditures · On-going COPS Grant paid salary and benefits for six officers in 1997. Special Response Team (SRT) During 1997 the $RT was organized and equipped to deal with high-risk incidents. All applicants for the team were required to successfully complete a battery of testing, which included psychological and physical fitness criteria. One captain, two sergeants, and fifteen officers have received the first phases of training. The advanced phase of training will be completed in 1998. Three negotiators to work with the team have received training and will receive advanced training in 1998. The team was used in one situation in November 1997. The assignment was successfully completed, and resulted in two arrests without any injury. Use of Force Summary Use of force reporting was instituted and 1997 was the first year of reporting. The reports include issues from handcuffing to drawing side arms to destruction of injured animals. Members of the police department used force 218 times in 1997. The instances of force used each month is as follows: January= 11 April= 13 July= 12 October= 19 February = 24 May = 22 August = 20 November = 29 March= 18 June= 19 September= 19 December= 12 Ca~s For Service 70000"i .............................................................. :~.~.~-'~:~ ~,'~ ..... ~..~ ,,~,_- .............~;~ .... 1997 1996 1995 1994 ~ 993 Ca~ls fo~' Service In 1997 the Iowa City Police Department responded to 65,364 calls for service which was an increase of 8,352 calls for service when compared [o I996, RepoAs Taken 997 i i! z:.. " "" 199~ 1995 1994 1993 In 1997, Iowa City police officers, community service officers, emergency communication personnel and investigators took 12,100 reports, which was an increase of 712 reports over 1996 Ar~'ests ~0001 ':~ '~ .~,~.~4t '- "~(- . ~!~ ~o,,?~ ...........~'~ ......~~~~ ......~¢~-...-- 'i 997 1996 1995 1994 1993 Ari'ests In 1997, iowa City police officers made 7,175 arrests, which reflects an increase of ,227 arrests over 1996. Traffic Tickets Issued 12000.i 10000.~ ................ '~-'-'/ .............................. 8000-~"" ".7.~'"'~ .... __._../_._ / '~'/~'--"--? ...........-~:~::1~i:1'~' ....... 6008, .,~, ......... 4000 ~ 2000 ~/ ........................ 0 i / '/ , · ......-~--~- ....... ~" '", -L'"'~'/ Traffic Tickets ~ssued 1996. Parking Tickets in 1997, iowa City police officers and community service officers issued 13,889 parking tickets fiVVES TIGA TIONS The investigations unit is comprised of seven sworn officers and one community service officer; one lieutenant - unit commander and drug task force project manager, one sergeant- evening supervisor and investigator, and five investigators. Two of the investigators are paid through grants, One through a Drug Task Force Grant and that investigator is assigned as a full-time drug investigator. The second grant investigator began in late 1997~ The investigator deals mainly with problems of violence against women; however other domestic violence crimes are also investigated by this officer. The grant is from the Governor's Alliance on Substance Abuse (GASA) in Des Moines. information on the grant investigator's statistics are maintained outside the investigative unit and are sent directly to GASA through monthly, quarterly, biannual, and annual reports. Activities The investigation unit conducted an intensive background check on 22 police applicants in 1997. The process took investigators two weeks to complete. ~n May 1997, the investigative sergeant reopened a closed case. New information had been received from the Federal Bureau of Investigation indicating a possible many different law enforcement agencies. A meeting was held in June 1997 to determine the most reasonable and effective way to handle the complicated investigation. The suspect had been identified through a DNA match and a positive Jersey authorities in June 1997. The case gained national attention due to the many jurisdictions involved and due to the fact that the suspect was deemed a serial rapist. In September 1997, officers of the Iowa City Police Department responded to a call about a missing female, by her husband upon his return to ~owa City. Evidence at the residence gave officers concern for the missing female's safety. Two days later, the victim's body was found lying in a ditch near Rockford, Illinois. A vehicle taken from the residence at the time of the incident was located two months later in New Jersey. This case has taken officers across the country. The homicide investigation 1997 Investigations Summary Case # of Cases Averaze Days Open Criminal Mischief 6 48.3 Harassing/Obscene Phone Calls 8 5.9 Threats 4 62.5 Terrorism I 37 Domestic Abuse 35 14.3 Child Abuse 5 9.6 Fraud/Forgery 89 38,8 Theft By Check 142 36.7 Sexual Abuse 43 35.6 Child Sexual Abuse 25 34,7 Thee 84 118.8 Assault 23 41.7 Burglary - Vehicle o.~ ~ q¢. ~ 69.8 Receiving Stolen Property 1 Robbery 6 43.0 Homicide 1 Arson 7 13 Other 21 18,3 Total Nur~ber of Cases Investigated 548 ADMINISTRATIVE SERVICES A change of command took place in 1997. Captain Don Strand retired prior to the start of 1997. He was replaced by newly promoted Captain Tom Widmer in February 1997. Along with the responsibility for records, emergency communications, animal control, planning and research, community services and uniform issue/control, Captain Widmer retained responsibility for the police department training. Items of note for 1997 are as follows: · Computerized the uniform inventory system · Delegated task of alarm billing to records supervisor · Delegated task of photo handling and documentation to property room CSO · Developed department wide training for OC pepper spray certification · Developed department wide training for building searches · Researched "Judgmental Use of Force" training system for purchase by Department Training Over the last few years, the police departments training has developed into an expanded offering of basic and advanced skills needed to perform the evolving task of law enforcement. In 1997, 78 different schools or blocks of training were offered on a variety of topics. Four of the training sessions were mandatory for all swam personnel (48 total hours per officer). Seventy-four topics were offered on a voluntary selection basis. A total of 8,451 total hours of training was completed for an average of 134.14 hours per officer. The bulk of the training (20 schools) continues to be with the Mobile Team Training Unit IV in East Moline, IL. For an annual fee of $60 per officer, the department is allowed to attend training that would cost the department $400-$500 in tuition per officer. It has proven to be a very cost-effective means of acquiring quality training. The Iowa Law Enforcement Academy accounted for 12 of the schools, 10 schools of training were conducted "in-house". Three days of the mandatory training for every officer was conducted. The yearly training is known as MATS (Multi-Agency Training System). The MATS training covers most of the mandatory instruction needed for yearly certification and legislative mandates. In addition, the key training areas ware identified, such as firearms qualification, OC pepper spray certification and building searches. Iowa City officers also assist the Iowa Law Enforcement Academy sending officers to assist in instruction of PR-234, Defensive Tactics, Firearms, and Drug Recognition. We also train employees of licensed liquor establishments how to serve alcoholic beverages safely and within the law. It is the responsibility of the Administrative Captain to produce a monthly training report to the Chief of Police. This process which began in March of 1997 is expected to continue in the future. Goals · Have the process for the Department Accreditation in place and making satisfactory progress · Set up a bidding process for officer uniform contract · Implement a systematic F.A.T.S. (Judgmental Use of Force) training program · Take on responsibility for supervision of the evidence/property function PLANNING AND RESEARCH Sergeant Jim Steffen is in charge of the Planning and Research function. The most time consuming aspect of planning and research is the daily report review. In 1997, he reviewed 12,100 submitted case files, checking for completeness and possible errors. This requires constant communication and accountability with all supervisors and officers on the department. Documenting the submitted reports, a monthly report is produced stating each officer's production in several pertinent areas. In the event Sgt. Steffen is ill or on vacation, the backup responsibility for report review rests with the Records Section Supervisor. Sgt. Steffen began producing a daily information bulletin that is used at all the watch meetings. The log assured that all-important information is being disseminated in a unified and timely manner to department personnel. Sgt. Steffen also tracks car-deer accidents within the city and produces a monthly and yearly summary. Sgt. Steffen has responsibility for the bi-monthly "Use of Force" review committee and produces the Use of Force report for public release. The Planning and Research Sergeant also serves as the Public Information Officer, responsible for providing information to the various Iowa City media. He serves as the contact person and department spokes person for people wanting information about various crimes, trends, procedures, etc., conceming the police department. He is responsible for the daily update of police department info placed on the Government Cable Channel 4. Additional duties include responsibility for the lost and found function which involves logging the items, identifying possible owners, and returning/disposing of items in the prescribed manner. Included in this process are found/stolen bicycles. Goals Turn lost and found function over to the evidence custodian · Continue to develop the daily information bulletin to include more precise trends and pattems · Communicate with officers in a more accurate and meaningful manner the areas where the officers reports can be improved · Improve department's response to the needs of the media COMMUNITY $ER VICES Community Se~ices is comprised of two uniform officers. tt encompasses the DARE unit, the crime prevention unit, and the community relations unit. Both officers are ci-oss-trained in all three areas. e DARE In 1997, the lead officer for the Iowa City DARE was reassigned to Officer Joel Myers. The program was presented in all twelve iowa City elementary schools to over 500 fifth and sixth grade students. Instead of doing large joint parent nights and culmination's, the events were changed so that each school is allowed to have it's own unique program to showcase tile school and students. There has been an increased involvement between the University of [own Woman's Gymnastics Team and the Iowa City DARE program. Student gymnasts are being utilized as role models/mentors in the classroom and culmination's. The team also sponsored a DARE event at one of their home meets where the DARE students were VlP's, An additional officer was trained in DARE instruction tMs year to accommodate the need for a substitute to fill in when the other two officers have conflicts. ~ CRIME PREVENTION Kevin Berg continues as the lead officer in this area. In 1997, he organized and coordinated 95 Neighborhood Watch areas encompassing approximately 1500 homes. As a part of this program, he developed and distributed four editions (quarterly) of the Sentinel Voice, Iowa City's newsletter to the neighborhood Watches. In addition, every residential burglary victim in our city was sent a letter containing information on home security and the Neighborhood Watch Program. With assistance from a Coralville police officer, the Iowa City crime prevention officer developed and organized the second "Citizen's Police Academy". This twelve-week program once again proved very successful in graduating 22 students (included all members of the newly formed Citizen's Review Board). Coordinated the development of the Iowa City Police Department web page. This service is an attempt to make information about our department and the services that we offer more accessible. Kevin spoke to more than 60 groups in 1997, is involved in the Juvenile Shoplifting Prevention Program, and serves as the President for the Iowa Crime Prevention Association. · COMMUNITY RELATIONS Officer Berg developed the format and submitted monthly reports on Community Relation activities in which the department participates. The majority of these events are coordinated through the office of community services. In the months of March through October, there were 114 officer contacts in 163 community events for 308 hours involving more than 8,300 citizens. The unit plays a leading role in summertime playground activities, as well as involvement with the Johnson County Safe Kids Coalition, Safety Village of Iowa City, and is charged with making safety presentations throughout the community. They worked with FOX-TV in Cedar Rapids producing bike safety promos involving Iowa City officers. They also worked with the patrol unit in operating a traffic safety checkpoint emphasizing child safety seats. Street for two years. The animal control supervisor also set on the committee exploring methods to control the deer population within the City. Increased utilization of City Infovision, cable access television, as well as radio and print media was utilized to promote animal adoption. Staff conducted a weekend "Adoptathon" aided by local merchants, which resulted in 25 animals being adopted. The "Adoptathon" is planned as a yearly event due to the success we experienced. The operation of the shelter continues to be aided by the animal control advisory board. This dedicated group of individuals makes recommendations, provides insight, and oversees the administering of special private funds donated to the shelter. Goals Develop contract with local veterinarians for medical treatment vaccinations · Landscape the exterior grounds of the shelter · Formalize the contract for service with the University of Iowa · Begin work on a formal micro-chipping program for identification of pets service and ENIERGENC Y COiVIMUNICA TION$ The emergency communications center is staffed by non-sworn personnel. The center is supervised by Nancy Sereduck. Currently there are 9 fuIFtime dispatchers along with two par~-time positions. One of the part-time positions (20 hours) was new in 1997. There has been some turnover this year, Four fuIFtime dispatchers terminated their employment in the emergency communications center which resulted in a strain for the other employees due to the necessity of recruitment, hiring, and training of new personnel. The center is currently at full strength with one dispatcher who will complete training in early 1998. The job of dispatching continues to evolve into a more technical operation with the increase in the amount of information employees must process on a daily basis. In 1997, dispatchers handled 65,364 police deparlment calls for service (15.8% increase over 1996). This includes 1,930 emergency medical dispatches and approximately Goals Increase the available amount of quaiity training dispatchers are allowed to attend Successfully transition into the Windows-driven dispatch system Terminate direct alarm monitoring responsibilities AN~MA£ CONTROL. Animal control is made up of non-swam personnel Misha Goodman-Herbst is the supervisor, assisted by three animal control officers and one kennel assisteat. The care of the animals and the upkeep of the facility are aidad by over 200 different volunteers, ; represents a 3% ~ ' ' ~,4,.~, ..,, , :': "'~i~'~'~" i. , /, there was a 5% ~i i : :: ~ adoptions (661}, 'ease in ~eclaims ; a 5% reduction in ' .uthanized. 7he ~ of animats ,~:~ : were due to , , : injury or ' ,,.: disposition. Only ' ) animals w~re due to lack of . : o[ [otaily finished, :. tiaa of the shelter ~ted in 1997. This ' ' ed pr~ect allowed 'eased number of room for staff, greater storage capability, and a more efficient, comfo~abte and sanitaw facility. Also repairs were made to ou[side kennels, a new floor was installed in pa~ of the facility, and a new phone system installed. The phone system allows menu driven answers to common questions, as well as increased phone line ~packy for dired contact wi~ staff. No more busy signal! 1997 also saw the adoption of a new animal permit ordinance for ~owa C~ty. The animal control supervisor,worked with the city ~unci~ and city legal to bdng about 9assage. The process was initiated to aborn a formal contract be~een the University of ~owa aRd the iowa City Animat Shelte~ fo~ animal ~nt~ol servi~s much the same as the agreement be~een Col~lville and Io~ City, ~ich continues to function effectively. The anima~ conhal staff was instrumental in a proje~ to gain counci~ approval for ~he ~nstallation of the ~]dlife reflector ~m~ng system on Dodge Street be~een the cemetew and ~-80. This is the same type of system succe~fully utilized on Dubuque Street for two yea(s. The anima~ control supe~isor also set on the committee e~odn9 methods (o ~ntrot the deer population ~th~n the City. Increased utilization of City Infovision, cable access television, as well as radio and print media was utilized to promote animal adoption. Staff conducted a weekend "Adoptathon" aided by local merchants, which resulted in 25 animals being adopted. The "Adoptathon" is planned as a yearly event due to the success we experienced. The operation of the shelter continues to be aided by the animal control advisory board. This dedicated group of individuals makes recommendations, provides insight, and oversees the administering of special private funds donated to the shelter. Goals Develop contract with local veterinarians for medical treatment service and vaccinations · Landscape the exterior grounds of the shelter · Formalize the contract for service with the University of Iowa · Begin work on a formal micro-chipping program for identification of pets The records section of the ]owe City PoJice Department is staffed by norasworn personnel It consists of one supervisor, Kathy Lippeld, and three tull-time staff~ ~n addition, e temporary position is utilized for an average of one day per week. A University student work-study program was undertaken to accemplish filing and data entry~ tn 1997, two students were hired in the spring semester and three in the fell Each student works an average of 12 hours per week, A (otat of 12,100 cases were processed in the records section. ThaL was en increase of 700 cases over 1996. Conservatively estimating that each file contains a minimum of five pages that woutd indicate e handling of more than 60,500 pieces of information in the initial hendJing of the case i:iles alone, There were 6,837 property data entries and the maintenance of 5,783 new arrest files, ~n addition to gathering and entering all the required information for the Uniferm Crime Report, the records section took on Lhe task of doing the data entry for all treffic tickets issued by the ~owa City officers, A total of 8,021 were entered in ~,997. The ,"ecoros ~;;.'pervisor took r'esponsibidty io~ ;i~e ::i'ackin9 and billing afficem. ":'h~s ::~i:i,'~g conerated fines of $i4,700 '7i~e ,'ecords supervisor Js ¢esponsi~ie ~0¢' !mcd :9 "use of force" inciden'Es ~:c p;'ovidi,';9 the planning arid ¢esot.ir'ce sL.[peivJso¢ ~th that 'F~o records sg(:t;Ofl a~so took oR the ess,g:-:mant o~ L.ipclS(li~g and creating a new business cal]back list. This er:tailed a letter being sent to all b~zmnesses in owa City, as well as recording Lh'~ ic.[oaTlation received in ;~o(]uisifiorl o;' SR irflsgiRg system to ,:)',J:T,i¢le~a ihe ~!eec( ta put oJd Csses