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HomeMy WebLinkAbout2004-04-06 Bd Comm minutes IOWA CITY HUMAN RIGHTS COMMISSION /~ ~ ~3 ¢ ~ ~ e_ c~ LOBBY CONFERENCE ROOM 410 E. Washington St. Tuesday, January 27, 2004 7:00 p.m. MEMBERS PRESENT: Lisa Beckmann, Jim McCue, Valerie Garr, Billie Townsend, Paul Retish, Geoff Wilming MEMBERS ABSENT: David Short, Rick Spooner, Cat Fribley STAFF MEMBERS: Heather Shank 1. CALL TO ORDER: Meeting called to order at 7:04 p.m. 2. GUESTS FROM THE ISLAMIC SOCIETY OF IOWA CITY: McCue introduced the guests, Khalid Hudson and Janelle Short. He invited the Imam but he could not attend. The Imam asked Hudson and Short to speak with the Commission. McCue thought it would be beneficial for the Commission to learn of their guests experiences and perceptions regarding being Muslim in the Iowa City area. Hudson stated that he liked Iowa City very well because of the liberal attitude here. He said that people have been interested in their religion and he had been invited to speak at area high schools. The biggest issue has occurred when Muslims have traveled abroad. Hudson described an incident that took place at the airport when a friend was pulled aside by INS and questioned after traveling abroad. Another friend of his had Islamic items taken from his luggage, along with photos and personal items. Hudson believes this happened in Minnesota before he took the connecting flight to Cedar Rapids. Short said that she was a nurse at Mercy Hospital and she has not seen outright discrimination, but that there have been some uncomfortable moments. She feels too that Iowa City is very liberal and tolerant community, and that people have shown an interest in her manner of dress and customs. Retish asked them for their opinion about their children in the community schools. Short said that her children are Christian and were bothered somewhat after 9/u, but she and other Muslim women she knows have not experienced many problems. Hudson said that he believes Muslim parents are more conscience of their children's behavior toward others. He added that a lot of people have been very supportive. Some sent flowers or contacted the Mosque. Short stated that there are many misperceptions about Muslim women from the world press regarding their education level, that they are oppressed, abused, etc. Short indicated that her husband is 5'5 and she is 5'1~. Short knows her rights. Occasionally, there are "uncomfortable looks" especially for women that do not speak English very well. Women, she said, are held in high esteem and education is very important to them and is part of their religion. The Taliban refused to allow girls to go to school. This is not Islam. She added that there are many women oppressed and abused in this country including Christians. Short said that she has been asked a lot of questions about her head-cover. One person asked if Short was a member of the Klu Klux Klan. The head-cover does not, however, seem to be a big problem for people in Iowa City. Garr asked if there was a difference in treatment between Muslims based on skin color, i.e. dark vs. lighter colored skin? Hudson said that for the most part skin color is not an issue. He does feel, however, that the media frequently portrays the African American male as a bad guy, a thief, drug user, etc. Short said that in her view skin color was not a problem among the women and for the most part they all got along. She added that racism is not part of the Muslim teaching and that all are equal in God's eye. Hudson said that there are many facets in the Muslim religion that break down cultural barriers, racism, etc. He believes that it is a sign from God when he created the different nationalities to say you must try to get along. Hudson said that he loves this community. Short said that if the Commission walked into the Mosque, it would see people of many different colors. She added that racism is not a part of Islam. Wilming asked how 9/11 was viewed in the Muslim community. And he wondered whether fundamentalists were involved. Wilming also asked whether it was a nation attacking a nation. Short said that her feelings are that it was a group of people who twisted their religion. They did everything against Islam that they could do. "First you cannot commit suicide. You cannot kill innocence. They were not in a struggle for their religion. Short was horrified by the attack and said that it fundamentally changed American-Muslim's lives forever, "taking us back loo years." Every religion has "bad apples" but Short thinks Muslim's are being viewed as the enemy. September 11, 2OOl, was the first time she had been really frightened in Iowa City. In response, Short did not wear her head cover to work the next day. Her co-workers encouraged her to put it back on. That is the last time that she took her head cover off. They had an out- pouring of support from the area churches but the right wing Christian Fundamentalists v/ew Muslims as "devils." Short added, "If you watch them on television, it's horrible." Hudson said that he tries to look at the history before this occurred to try and understand. He feels that it was not a religious attack, as the media would like to portray it but a political one. The media over and over again said "Muslim terrorists" or "Islam terrorists." Hudson said that after the Oklahoma City bombing, no one called Timothy McVeigh a Christian terrorist. Christians committed the abortion clinic bombings but the media didn't refer to them as terrorists. Hudson added that many Muslims were killed on 9/11. McCue asked if Sudanese groups felt comfortable in the mosque. Hudson responded that some people from the Sudanese community are separate from the Mosque because they reject the fundamental issues of the religion. He felt that they are more of a threat than non-Muslims when they speak out. He said, however, that the Sudanese are welcome and not turned away "because you do not know another person's heart." Shank asked if the fundamental disagreement with the Sudanese community was derived from two different interpretations of the Koran and Islam? Hudson stated that the people of the Sudanese Republican Party interpret the Koran and Islam differently. Short stated that she would compare the situation in the Christian religion to that of the differences between the Catholics and the Protestants. Hudson announced that the Iowa Muslim Student Conference (IMSC) was coming up in March, but he was unsure of the dates but he thinks it might be from the 26th to the 28th at the IMU. This will be the 2nd (IMSC) conference. Short indicated that she thought the radio broadcast in which the Muslim Children's Camp was discussed was a "witch hunt." Someone asked Short whether the camp would train the kid's to be terrorists. Short said no and then asked the woman if she would have a problem with a Lutheran camp. The woman understood Short's point. Short stated that in order to grow, the Mosque needs a new building. Retish asked Shank if it was true that the city would not allow any additional religious institutions to be built in Iowa City. McCue thought it could be due to the nontaxable status. Shank said that she would follow up and answer Retish's question at the next meeting. Hudson indicated that he found it strange that a religious institution cannot be built but bars are allowed to multiply. Beckmann thanked the guests for coming to the meeting and speaking with the Commission. She also offered the Commission as a resource. Hudson indicated that a speaker from the Islamic Society is coming to town on February 2oth to the 22nd. The individual will be speaking in both Iowa City and Cedar Rapids about discrimination issues. Hudson encouraged Commission members to visit with the man to get a better idea of what is happening at the national level. 3. INTRODUCTION OF NEW COMMISSIONER-GEOFF WILMING: Other members of the Commission welcomed Wilming. Wilming stated that he is the Human Resources Director for Quality Care - Nature Care Company in Coralville. Wilming has worked there for 17 years. He has worked with agencies to employ people with disabilities. In the past he worked for three years as a volunteer at RVAP. He is looking forward to helping promote human rights and the Commission's programs. Shank added that the business Wilming works for won a human rights award in 1987. In ~998, Quality Care won Goodwill's employer of the year award. 4. APPROVAL OF MINUTES: Beckmann asked for changes and or corrections in the December minutes. Retish stated that he was in attendance at the last meeting and Wilming would like his work phone number corrected and he provided his cell phone number. He added that he could be reached easier through the cell phone number. Motion to approve minutes as amended by McCue and seconded by Garr. Motion passed unanimously. 5. RECOMMENDATION TO COUNCIL: None 6. NEW BUSINESS: a. Officer Vote: Beckmann asked for nominations for new Chairman and Vice Chairman. Retish nominated Beckman for Chairman, seconded by McCue. Townsend nominated Shorr and seconded by McCue. Vote was 4 to 1 for Beckmann. Townsend said that she would have liked to have more notice that the vote was going to be held tonight. Vote announcement was left out of agenda by mistake. Beckmann asked for nominations for Vice Chairman. McCue nominated Shorr, seconded by Townsend. Since Short was not in attendance, MeCue asked that the vote for Vice Chair be deferred until the next meeting. This will allow Townsend time to contact Short and make him aware of his nomination. Motion to defer vote for Vice Chairman until next meeting. Motion passed unanimously. Townsend would like the agenda to announce the voting for officers next year. Shank apologized to the Commission for not specifically including "vote for officers" on the agenda and she indicated that she would make sure it was on the agenda next January. b. Education Outreach: Beekmann said that this topic would remain on agenda so we stay focused and on task. She asked for any ideas, thoughts on educational programs. Garr brought up International Women's History month in March. She is considering some kind of program and wondered whether the Commission has ever done anything for International Women's Month. Shank stated that there has been a program every year that Shank has worked on with other people from different organizations. "The Women & War" program was a big hit because Peg Mullen was the keynote speaker. The Human Rights Commission co- sponsored the events. Garr mentioned that Judy Shepherd was going to speak at the U of I. Shank indicated that Shepherd was speaking while the Commission was meeting. Shank added that she sent posters with volunteers to Judy Shepherd's speech at the union pertaining to the program entitled, "Making Our Schools Safe for GLBT Youth." Wilming suggested Women and Politics as an area of interest. Shank also announced the "Building Blocks to Employment" program on April 2oth in an empty business in Pepperwood Square. Wilming indicated that he would like to take part in this. Beckmann explained to Wilming that there was a splinter group called the Education Committee. This committee includes some members of the Commission and anyone can join, as well as people in the community. The committee members come together to further educational programs. The Commission co-sponsors the Education Committee's programs and vice versa. Shank commended Townsend for the MLK program that she organized that was held in the IMU. One of the singers, Diana Bryant, has been working with the education committee. McCue and Shank attended the Arab Human Rights Day at the IMU. 7. OLD BUSINESS: a. Human Rights Breakfast-September 23-Keynote Speaker is Salome Raheim: Beckmann announced that the speaker has accepted and that things are all set for now. She further said that she has not had many changes in the Breakfast nomination form, but she would like to get it finished before the February meeting. She explained the form revisions to Wilming and basically wanted it streamlined so that the nominators would have additional guidelines on persons to nominate. Beckrnann felt that the people that were nominated were probably well qualified, but the way the nomination was written, it was difficult to tell what the Commission was looking for in a nominee. Beekmann described the suggested changes for the program, i.e., having only winners speaking. b. Youth Awards: Beckmann said that she had spoken with the principle at City High School and the information had been sent out and so far he had received no responses, which surprised him. Beckmann said that the deadline is April ~st for applications and the presentation will be April 27th, and she is still hopeful that more nominees will come forward at a later date. Retish said that it might be that this type of programming is not emphasized in this community for young people. Retish said that he felt that encouraging youth to give back to the community should be part of the Commission's educational outreach. Garr suggested advertising the Youth Awards in the school's newspapers. Shank will ask her friend whether she could write a story on the awards for her high school. She will then contact someone from West High. The Cable Department filmed a public service announcement with Garr on the Youth Awards. c. GLBT Task Force "Making Our Schools Safe for GLBT Youth'-February xo, 7:00 p.m. Senior Center Assembly Room: Beekmann commended Shank for getting so many sponsors for this event. Beckmann asked Commission members to attend. d. Cultural Diversity Day-Sunday February 29th: Beckman said that Fribley would attend from l~:oo-~:oo and Beckmann will attend from 1:oo-3:oo and Retish will take over shift from 3:00-5:00. After thinking it over, Retish determined that his schedule might prevent him from attending. Garr volunteered to wander around and cover some of the 3:00 - 5:00 time slot. Wilming also indicated that he would be there at some point and Beckmann asked him to stop by the table and perhaps provide a break for the Commissioner at the human rights table. Shank said she would provide candy/snack for the table. Retish said that last year the Commission's table was next to one that was providing balloons and candy. Shank had planned to show a film on bullying, but Beckmann indicated she would prefer to wait due to time constraints. Beckmann also said that case summaries could be read for fifteen minutes starting at 7:oo if the group wished to do this. She explained to Wilming how the cases are processed now due to a change in the ordinance. Garr reminded the Commissioners that February 2na is the National African American Read It Day going on across the country at different schools and that there are still openings for volunteer readers in the local schools. Beckmann asked if the Commission should sponsor this program. Shank indicated that the organizers were just looking for volunteers to read. 8. REPORTS OF COMMISSIONERS: Retish: No report Townsend: She talked about an item on the news. It involved a lawsuit going on in a Mormon area (border of Colorado) where some men have more than one wife. In this area there is a group of people being lead by someone chosen by the group. Townsend referred too that person as a "Guru." Apparently if this man did not like a person in the community, that person could be kicked out of the church, lose his home, property, and his family. (Man's wife could be given to man's brother.) Townsend cannot believe this is going on in the United States in this day and age. Beckmann said that there were fears this situation was going to turn into another Waco. McCue: No report Beckmann: No report Garr: No report Wilming: No report 9. STATUS OF CASES: Shank said things are moving along. Beckmann commented that when she first started on the Commission the number of cases was a lot more than they are now. lo. ADJOURNMENT: Unanimous vote to adjourn at 8:36 p.m. MINUTES PARKS AND RECREATION COMMISSION FEBRUARY 11, 2004 MEMBERS PRESENT: David Fleener, Craig Gustaveson, Margaret Loomer, Nancy Ostrognai, Matt Pacha, Sarah Walz, John Westefeld MEMBERS ABSENT: Judith Klink STAFF PRESENT: Mike Moran, Dirk Wilkin, Terry Tmeblood GUESTS: Michael Stineman, Shoemaker & Haaland; Vanessa Miller, Press-Citizen FORMAL ACTION TAKEN Moved bv Gustaveson~ seconded by Westefeld~ to approve the January 14~ 2004 minutes as written. Unanimous. RECOMMENDATIONS TO CITY COUNCIL Moved by Loomer~ seconded by Westefeld~ to recommend that the City Council name the Miller/Orchard parkland "Benton Hill Park". Unanimous. INTRODUCTION The new Aquatics Program Supervisor, Dirk Wilkin, was introduced. BENTON HILL PARK Trueblood reported Shoemaker & Haaland were hired to do the design work; staff has been working with Michael Stineman and Steve Ford. An open house was held Tuesday, February 10, at Roosevelt School to present the final concept to the neighborhood. Stineman indicated there were very favorable comments as indicated on a "comment sheet" he provided to the commission. Stineman presented the proposed plan, and noted the neighborhood wants to develop the new park in a way that is sensitive to the existing site flora. They prioritized activities and use areas. He reviewed their higher priority items. The neighborhood wants a multi-use open area, which is incorporated in the existing open area. A discovery play area for youth 6 years and above where they can have recreational experiences different from the school playground located north of Benton Street. Play equipment designed for preschool children will also be incorporated. The neighborhood also asked that the old field meadow be preserved; additional plant material will be utilized to enhance it. A trail system is included throughout the site, providing the possibility for connection to a future off-site trail. The trail will be accessible to persons with disabilities where reasonably feasible. Stineman stated there would be a ten-foot wide sidewalk up to the major areas and to the center of the park, which will be extended to the future trail. In addition there will be nature trails throughout the site. Interpretive signage will also be included. The neighborhood also recommended that plantings be done to enhance the beauty of the park and trail experience. A major issue was the safety of children crossing Benton Street to get to the park. Fencing will be installed along the north property line and will be screened to some extent by vegetation. An attractive entryway off Miller Street will be provided, along with crosswalks at Benton and Miller Streets. Parks and Recreation Commission February 12, 2004 Page 2 of 4 Walz asked for more information on the old field meadow. Stineman stated it is an existing field that has been left to grow with a natural succession of weeds and trees. The area will be managed to prevent it from becoming overgrown. He noted the discovery play area would also make use of the existing foundations, which will be stabilized, for safety purposes. Pacha asked about ADA requirements. Tmeblood stated the trail surface and much of the play apparatus would meet the requirements, but the discovery play walls would not. Stineman noted the discovery play area is in the central part of the park and can be accessed by the ten-foot wide paved side~valk. Tmeblood indicated the pre-school play equipment would be accessible. Ostrognai asked for more information on the discovery play area. Stineman stated it would include different kinds of play structures, such as a tree house, s~ving/ng bridges, and kinds of play activity that will allow children to be in the trees and around vegetation. She asked if the structures would be accessible to people with disabilities. Stineman stated along with the ten-foot wide paved trail that leads to it, a six-foot wide wood mulch trail will lead down into the area. Some of the structures will also have ramps. The intention is to provide as much access to these areas as is possible without destroying the trees and natural features. Loomer indicated she had attended meetings and met a young mother who was excited about thc pre-school playground equipment. Also, Oaknoll residents are excited to have a place to walk around, sit and enjoy nature. She felt it would be a well-used park. Trueblood indicated the design plan would be placed in the lobby at Oaknoll next week. The commission as a whole approved the master plan as presented. Tmeblood stated the plan would be forwarded to the City Council for final approval, in the form of plans and specifications. After a brief discussion, the commission approved the neighborhood's suggestion to name the park "Benton Hill Park". Moved by Loomer~ seconded by Westefeld~ to recommend that the City Council name the Miller/Orchard parkland "Benton Hill Park". Unanimous. MISCELLANEOUS UPDATES Tmeblood updated the commission on the following items: Riverside Theatre Alcohol Proposal. The commission was provided with a copy of the letter sent by Pacha to the City Council, plus copies of e-mails in support of the proposal. The City Attorney's office is currently working on the ordinance change. It is intended to be written in such a way that other groups, with proper permits and licensing, could also be able to sell beer and wine. Other groups still need to be defined. Trueblood noted it might specify non-profit or affiliated groups. The first ordinance draft is intended to be on the March 2nd City Council's agenda. Loomer stated it was unfortunate that the press coverage did not include the safeguards Riverside Theatre included in its proposal. Tmeblood noted he spoke recently at the Kiwanis Club and clarified the proposal. Parks and Recreation Commission February 12, 2004 Page 3 of 4 Parks and Recreation Master Plan. The commission was provided with a copy of the letter sent by the City Manager to the City of Coralville to ascertain their interest in some type of joint or shared comprehensive parks and recreation plan. Pacha expressed his appreciation to Gustaveson, Westefeld and Ostrognai for attending the joint Board and Commission meeting with the City Council. He felt it went fairly well, although two council members expressed concern about the cost, with no funding plan in place. The discussion then centered on doing a joint master plan with surrounding communities. Walz felt this would make it more expensive. Pacha felt the council was not going to approve funding until they started discussing a joint master plan. He expressed his concern that it may be a watered down effort because of the scope of it, and the commission wants a comprehensive plan. Trueblood noted the overall plan would be expensive, but less expensive to each entity, in theory. Walz stated one of the most difficult things in making a good plan is getting as many people involved as possible to obtain public input. She also indicated it is interesting to note the specific facilities mentioned by the City Manager in his letter, noting that the Coralville facilities he mentioned are revenue producing, and the Iowa City facilities are not. Westefeld asked the current status; Trueblood stated the City is waiting to hear back from the City of Coralville. Dog Park. Two meetings have been held, one with residents living adjacent to the landfill site and the other with residents living adjacent to Scott Park. The group will be looking at one more site, the peninsula area. The group will then prioritize the areas and bring its recommendation to the commission for action before proceeding to the City Council. Walz asked for the reaction of the attendees at the Scott Park meeting. Tmeblood noted one resident was in favor and the other four indicated they were not against it, but their questions and comments seemed to indicate otherwise, especially since they thought the other two site were better locations for a dog park. Pacha asked about flag football; Tmeblood noted it would likely be moved to the soccer complex. Fleener asked if the group was asking for city funding; Trueblood responded the group is trying to find city-owned property, and they are not asking for city funding at this time. Commission Vacancy. Kevin Boyd resigned, which creates a two-year unexpired term. The deadline to apply is March 10°~. CIP PROJECTS Waterworks Prairie Park. The hard surfaced trails are scheduled for completion, which involves state funding through the IDOT. The State specs state that the start date on the project could be no later than the end of August. Staff hopes the contractor will start in March/April. With respect to the $80,000 REAP grant prairie planting, staff is working on the plans and specifications and hope to begin planting yet this spring. "Missing Link" Trail. This involves a trail from the Waterworks Prairie Park to Foster Road. Funding is recommended in the FY05 C1P budget, and is projected to be 50% GO bonds and 50% grant monies. Staff feels confident that there are grant programs available that may fund up to 80% of the project, but if such funding cannot be obtained, the project will likely be delayed. Asphalt Overlay Program. Areas included in this program are the majority of roads in Oakland Cemetery and the primary parking lot at City Park for Boys Baseball. Other areas that might be included are two-three parking lots in City Park and the parking lot in Happy Hollow Park. Parks and Recreation Commassion February 12, 2004 Page 4 of 4 Benton Hill Park. Funding becomes available July 1st to start developing the park in accordance with the neighborhood's wishes, but it is hoped construction can begin earlier in the summer. Temporary Employee Restrictions. A proposed wage increase request has been submitted to the City Manager for temporary pool employees in order to bring lifeguards in line with what Coralville and North Liberty are paying. The increase is being requested due to new temporary employee restrictions and the fact that low wages, in combination with restricted hours, will make it even more difficult to adequately staff the pools. Staff is also proposing the addition of two permanent part-time pool assistants, positions that would be in the bargaining unit. This would not mean additional hours, as temporary hours would be reduced by a like amount. This position would handle more responsibility, pay a higher wage, with hopes that the individual would stay longer with the City. Pacha noted these additional positions are not included in the budget. Trueblood stated the request needs to be approved by the City Manager first, than by the City Council. The budget impact would be approximately $53,000 additional funding, mostly due to the pay increase. Tmeblood noted he has not met with Union representatives yet, but still hopes to. CHAIR'S REPORT Pacha again expressed his appreciation for the support g/ven to him by the members who attended the joint Board and Commission meeting with the City Council. Westefeld and Ostrognai complimented Pacha on a job well done. DIRECTORIS REPORT Tmeblood reported on the following: Trail System Article. Judith Klink provided an article on trail systems for staffto distribute. Special Olympics Calendar. Members received a 2004 Special Olympics calendar that was produced by Special Olympics athletes. Indoor Soccer Facility. Information regarding the Iowa Soccer Club's (ISC) request for an indoor soccer facility was included in the packet. The group requested a temporary variance for use of the former R.M. Boggs building on Industrial Park Road as an indoor soccer facility. The planning staff stated it would require a rezoning, which they would not support. A City Council member mentioned that perhaps the Parks and Recreation Department could work with the group to find a place. Tmeblood noted the department does not have any public building available that could be used as an indoor soccer facility. ISC and the Alliance groups currently rent gym space, but they are not looking for more gym space; they want a true indoor soccer facility. The Director spoke with John Cook, the coaching director of ISC, suggesting that the three primary soccer organizations discuss a cooperative effbrt. Cook stated the groups did discuss this possibility a couple of years ago, but determined they did not have the financial resources to proceed at that time. Staff was instructed to determine the commission's position. The commission as a whole agreed it is a good idea, and wish ISC well in their efforts. They also felt that pursuing a private facility through the commission or staff is not the most appropriate avenue. Since the City does not own a building to accommodate ISC's needs/desires, the commission feels their search should be through the private sector, and urged the soccer groups to work together in a cooperative effort. ADJOURNMENT. The meeting adjourned at 6:00 p.m. MINUTES APPROVED IOWA CITY BOARD OF ADJUSTMENT FEBRUARY 11,2004-5:00 PM EMMA J. HARVAT HALL - IOWA CITY CITY HALL MEMBERS PRESENT: Carol Alexander, Dennis Keitel, Michael Wright, Karen Leigh MEMBERS ABSENT: Vincent Maurer STAFF PRESENT: Robert Miklo, Mitch Behr CALL TO ORDER Chairperson Keitel called the meeting to order at 5:03 PM. ROLL CALL Alexander, Keitel, Wright, Leigh present. ELECTION OF OFFICERS Keitel stated that the first order of business needed to be the election of officers. MOTION: Alexander moved to elect Keitel as Chair;Wright seconded the motion, Motion carried 4-0. Keitel stated that there also needs to be a Vice Chair. MOTION: Keitel moved to elect Maurer as Vice Chair; Alexander seconded the motion. Motion carried 4-0. CONSIDERATION OF THE DECEMBER 10, 2003 BOARD MINUTES Chairperson Keitel asked if there were any corrections or additions to the minutes. There were none. MOTION: Alexander moved to approve the December 10, 2003 minutes as submitted, Wright seconded the motion. Motion carried 4-0. SPECIAL EXCEPTIONS EXC04-00001 Public hearing regarding approval of a special exception per Section 14-6E-5D-1, Auto- and Truck-Oriented Uses and Section 14-6N-lC, Parking on a Separate Lot. Miklo reported on Iowa State Bank and Trust Company's redevelopment of its current drive-through bank with additional drive-through lanes, and a reconfigured parking lot. This is part of a larger redevelopment at the K-Mart, Pepperwood Plaza Shopping Center. He pointed out on the overhead the location of the bank and the surrounding streets and parking areas. The largest concerns would be traffic flow and driveway locations. Currently there is a frontage road in this area, and several driveways, that will be closed with this change. Staff feels this is a positive change as it reduces the number of driveways and eliminates the frontage road, which has created traffic concerns in the past. Miklo then turned to the specific standards, and general standards, that were used to review this exception. These include whether the exception will be detrimental to or endanger the public health, safety, comfort or welfare; will be injurious to the use and enjoyment of other property in the immediate vicinity and will not substantially diminish or impair property values in the neighborhood; and will not impede the normal and orderly development of surround property for uses permitted in this zone. Miklo stated there were a few minor corrections that were needed. These changes will need to be resolved before a building permit is issued, but that the general special exception standards have been met. The proposed plan is consistent with the Comprehensive Plan designation of this area for commercial development. In regards to the second exception, this deals with additional parking spaces being located on adjacent property. The zoning ordinance provides the option of having additional required parking spaces on adjacent property. Some very specific criteria has to be met for this to happen. First the location map shows how the two properties relate, and where the parking is in relationship to the use. The parking is well within the 300 feet distance required by the code. Miklo stated that this particular bank is required to have 39 parking spaces. Seventeen will be on the bank property and 22 will be on the adjacent lot. In summary, the redevelopment of this property will contribute to the public and private efforts to revitalize this commercial area, and therefore is in compliance with the Comprehensive Plan. The closure of the frontage road, and the reconfiguration of the driveway will improve traffic circulation, and the off-street parking is convenient to the bank. Staff recommends that the application for a special exception for an auto and truck oriented use, a drive-through bank, and a special exception to allow parking on a separate lot to serve the bank at 1906 Keokuk Street, be approved. Wright asked if the drive serving both the bank and K-Mart would be 4 lanes. Miklo said it would be one entrance lane, and two exit lanes, allowing someone to turn left or right onto Keokuk Street. Keitel asked if a traffic planner had looked at this application, as he wondered how many cars could be stacked in the left and right turn lanes at the new proposed driveway and Keokuk Street. Miklo stated that Jeff Davidson had reviewed it and did not have a concern with this. Keitel also asked about the Pepperwood Shopping Center parking lot, and whether that traffic flow would need to be revised. Miklo reported that yes, plans are being made to redesign the parking lot. There will be landscape islands used to better direct traffic. Public Hearinq Opened Steve Rohrbach, with Rohrbach, Carlson Architects, addressed the issue of a new drive being put through the middle of the existing parking lot, with curbs, landscaping, and islands. Southgate was also at the meeting to answer any questions concerning the Pepperwood Shopping Center's changes in this area. Rohrbach also mentioned that this has been a drive-through bank since the late 1960's. Wright asked about the pedestrian access to the bank parking, and wondered if it was going to be clearly marked since pedestrian traffic would cut across the drive-through lanes. Rohrbach noted that this parking will be staff parking, not customer parking, so it shouldn't be a problem during the high-traffic periods. Public Hearinq Closed MOTION: Alexander moved that EXC04-00001, an application for a special exception for an auto and truck-oriented use, a drive-through bank, and a special exception to allow parking on a separate lot in a Community Commercial zone at 1906 Keokuk Street, be approved. Leigh seconded. Alexander stated that she would vote in favor of this special exception. From the descriptions, from the staff, it does appear that it will improve traffic circulation, which takes care of issues of it being detrimental to or endangering public health, safety, comfort or welfare. For those same reasons, it won't be injurious to the use and enjoyment of other property in the immediate vicinity, and will not impede the normal and orderly development of the surrounding property. Staff reports that there are adequate utilities, access roads, drainage, and/or necessary facilities provided. Once again, the traffic circulation improvement addresses the need to provide ingress or egress to minimize traffic congestion. She stated it appears to conform to the applicable regulations and standards of the zone in which it's located, except for some details that staff said will be corrected at the time the building permit is applied for, and it's consistent with the Comprehensive Plan. In terms of the off-street parking, it meets all necessary requirements as far as distance and number of spaces required, and once again it doesn't appear to have any specific questions regarding detrimental effects. Keitel stated that he would also vote to approve this motion. He noted that there is more than sufficient parking in the adjacent lots, and that existing parking in the K-Mart area is very underutilized, so the reconfiguration here is going to improve traffic flow greatly. Wright stated he would also vote to approve, for the reasons already stated. He feels it will be a vast improvement for the intersection. He expressed some concern about pedestrian traffic in the drive-through area, stating that banks often have part-time employees and that this could increase the pedestrian traffic in that area. He would like to see signage considered in this area, for safety reasons. Leigh stated she also would vote to approve this motion, for the reasons previously stated. She feels this will eliminate some of the accidents in this area, and helps to improve this area of the City. She also agrees that some type of signage should be used to advise motorist and pedestrians of the cross traffic. The motion was approved on a vote of 4-0. OTHER None. BOARD OF ADJUSTMENT INFORMATION None. ADJOURNMENT Alexander moved to adjourn, seconded by Leigh. The meeting adjourned at 5:31 PM. Board Chairperson Board Secretary IOWA CITY AIRPORT COMMISSION THURSDAY~ FEBRUARY 12~ 2004 - 5:45 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Randy Hartwig, Baron Thrower, John Staley, Daniel Clay STAFF PRESENT: Steve Atkins, Sue Dulek, Ron O'Neil COUNCIL MEMBERS PRESENT: Mayor Lehman CALL TO ORDER: Chairperson Thrower called the meeting to order at 5:45 p.m. APPROVAL OF MINUTES: The minutes of the January 8, 2004, Commission meeting were approved as submitted. REVIEW OF EXPENDITURES: O'Neil reviewed the check requests for February with the Commission. He said the only maintenance repair not routine was the replacement of the motor and switch for the 100LL remote fueling station hose reel. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: Thrower said there were a significant number of people at the meeting that wanted to address the Commission. Thrower said that in the interest of time, each person would be allowed speak for three minutes. Dulek and Thrower discussed when the proper time would be for the public to discuss their issues. Thrower decided that this would be the best time for the discussion. Thrower said a further clarification of the discussion format was that there would not be a dialog with the Commission. They were there to listen to the views of the speakers. Several speakers presented information, most of the comments concentrating on support of the airport and support for keeping the Commission as an autonomous board. The following persons presented information: Rick Mascari, Mark Anderson, Howard Horan, Greg Zimmerman, Carl Williams, Tom Schnell, Terry Kruse, Dennis Gordon, Forest Holley, Dean Thornberry, Harry Hinckley and Emmett George. Dulek reminded those present at the meeting that the Commission could not vote to relinquish control of the Airport. They could make a recommendation to the Council and the Council could schedule it for a public vote if there was to be a change from an autonomous commission to a voluntary commission UNFINISHED ITEMS FOR DISCUSSION/ACTION: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. Governance Structure for the Iowa City Airport Commission - Thrower invited the City Manager, Steve Atkins, and the Mayor, Emie Lehman to participate in the discussion. Lehman said the Commission runs the Airport, but the City Council, from the public's perspective, has the responsibility for the Airport. There have been a few people from the public, over the years, that have not appreciated the Airport. He said that over the last ten years that he has been on the Council, the majority of the Council has supported the Airport. He said it is an economic asset to Iowa City. Lehman said that in 1995, the Master Plan planned improvements totaled about $10,000,000. That required a 10% match by the City of Iowa City. He said it was a 7 - 0 vote by the Council to support the Master Plan. He said there have been individual Commission members over the years that have thought that if the Airport was under direct control of the Council that the Airport would close. He said that is simply not true. Lehman said that last year, the Commission had requested funding for a consultant to do a strategic report. Over the objections of the City Manager, the Council approved the funding. He said the report was critical of the Commission's management of the Airport. He said that after the report came out, half the Commission resigned. He said the Council has to answer to that. Thro~ver asked Atkins to share some of his ideas on what the City of Iowa City might want to support specific to the future of the Airport. Atkins said he doesn't have any specific ideas. These are decisions to be made by the Commission and the Council. He said he has not been asked by the Council to prepare any type of formal report on the Airport or how it would be restructured if managed by the Council. Hartwig said he agreed with Lehman and thought it was important to make the management of the Airport as effective as possible. Staley said he agreed with Hartwig. He said he would appreciate comments from Atkins and Lehman on the current structure of the Airport. Atkins said his opinion was that the Council should have direct oversight of all City departments. Lehman said that he has said several times, the Commission has an Airport Manager, let him manage the Airport. Don't micromanage the Airport. He said there have been good people on the Commission, but they have a professional manager. Let him do his job and have him be responsible for the Airport. Atkins said that although the City's financial position is good, additional cuts at the State level could cause a continual decline. When the Council has to make difficult budget cuts, the Airport becomes a target. Atkins said he knows the Commission has limits on the ability to raise revenue and that some level of funding from the general fund is going to have to be acceptable. That will not keep the detractors from complaining about the Airport. Atkins said that since the Master Plan was accepted, the Council has provided matching funds every time a grant was offered. Lehman said the budget last year was difficult to balance and this year's budget will be more difficult. There were cuts in many departments. There is nothing to cut in the Airport budget. If the City wants an Airport, it will need to fund it. Lehman said the rumor that the Council wants to close the Airport is simply not true. Clay asked how the Airport would benefit if the Council was given direct control? Atkins said that the Airport would probably not change substantially from an operational perspective. Atkins said he has not proposed this and neither has Lehman. Atkins said he 2 thought the Council should have a stronger hand in running all of the City departments. The Airport and the Library are, by statute, different from the other departments. If the Commission could find a way to cover all Airport expenses, there would be no management issue. But that would be very difficult. Lehman said that hardly any airport is self- sufficient. He said Transit is subsidized annually by about $1.8 million. The Airport receives $180,000. But the Council is responsible for the actions of the Commission. If the Council is to be responsible, they should be in a position to govern those actions. Atkins said that larger contracts, like for the FBO, should be reviewed by the Council. Atkins said the debate seems to be because of what is happening with the City Council and the budget. He said the Commission has a capable Airport Manager. He said the ABS study was critical of the management of the Airport. Atkins said he did not think the ABS study ',vas necessary. He said the Commission paid ABS to tell them many of the things they already knew. Lehman said there is an expectation that the Commission will take action on some of the recommendations. The Council has no interest in running the Airport. They have every interest in making sure there is an Airport and it is run efficiently. He said the Airport is not effectively marketed. Atkins agreed. Lehman said that is a Commission issue. Staley asked Atkins if he had comments about the report to share them with the Commission. Thrower made a motion to recommend to the City Council to change the governance of the Iowa City Airport. This would mean changing the Commission from an autonomous board to an advisory board. There was no second to the motion. b. Aviation Commerce Park (ACP) - O'Neil said he received an e-mail yesterday, from Kirk Hiland of Iowa Realty, saying he would not be able to attend the meeting. O'Neil said he had hoped Hiland would be there to introduce himself to the Mayor and City Manager. O'Neil said the Commission had voted to renew the leasing part of the agreement with Iowa Realty. Iowa Realty would like to rene~v the agreement with the Council to sell the property. Hartwig asked about updating the appraisal. O'Neil said he contacted Cook Appraisals and an update would cost about $ 800.00. O'Neil said he discussed this with the City Manager and Atkins agreed it should be updated. Clay said he thinks this is a critical issue for the Airport and the Commission should make this a priority over the next year. He said he would like someone from Iowa Realty to be at the next meeting. O'Neil said one of the things still being discussed in the Council budget is a speculation building to be leased or sold. The realtor and Commission are in agreement that ifa first tenant could be secured for the ACP, it would help attract other businesses. Rick Mascari addressed the Commission. He said one of the options the Commission has would be to sell enough to pay off the infrastructure loan and the balance due on the hangars and then the rest of the property could be leased. Clay said he is concerned that Iowa Realty was invited to the meeting and they did not send someone to meet with the Commission. O'Neil said that, like with any contract, if Iowa Realty is not performing as outlined in the contract, the Commission has an option. Dulek said there is no agreement with Iowa Realty. It was a three-way agreement between the Council, the Commission and Iowa Realty and the Council has not extended the agreement. Thrower said he has been less than satisfied with Iowa Realty. He said there has been inconsistency in answers given to the Commission. The property is being shown but there have been no serious buyers. Clay said this might be a good opportunity to see if there are other firms interested in selling the property. O'Neil said he thinks the appraisal update is important to make sure the property is still competitively priced. Staley asked how long it would take to go through a selection process for a different realtor. O'Neil said it would take two or three months, by the time the Commission advertised and interviewed companies. Clay said he would like to make a motion to advertise for a different realtor. There was no second to the motion. Staley asked when this would be on the Council agenda to discuss Iowa Realty? O'Neil said he would be discussing this with Atkins to put it on the Council agenda. O'Neil said that if Iowa Realty doesn't convince the Commission at the March meeting that they should continue as the realtor for the ACP, the Commission should relay that information to the Council. c. Runway 07 project - David Hughes, from Earth Tech, said a contract has been sent to the FAA for review. The FAA has said they wanted the Commission to wait on signing a contract until the Environmental Assessment is completed. Thrower asked what the next step would be? O'Neil said the largest concern from the FAA is how Willow Creek will be removed from the Obstacle Free Area, either by rerouting it around the OFA or putting it in a culvert. O'Neil said the reason he wanted to move forward with the design was to try to take advantage of any discretionary money if it was available toward the end of the fiscal year. Hughes said he would discuss with the FAA the possibility of breaking the project up differently. O'Neil said H.R. Green told him that the FAA had everything they needed to review the EA study. He said he received an e-mail from Joe Trnka, from Green, saying that the FAA had received the information they needed just this week. O'Neil said he would contact the FAA to see where the hold-up has been. He said he was given the impression the FAA had all the information several weeks ago. O'N¢il said the Commission should get a grant offer for about $1.4 million for the first part of the project. The runway design should not be affected by what happens to Willow Creek. Willow Creek is in the OFA, but is not in the area to be paved. Hartwig asked if O'Neil had a contract ready for the Commission? O'Neil said the contract has been negotiated and is ready for approval. The FAA will not offer an opinion on the contract until the EA is completed and the Willow Creek issue is resolved. O'Neil said this would be a two to three phase project. Because they are dealing with an EA and with moving or someway affecting Willow Creek, several state and federal agencies are involved. O'Neil said we will get through it, it may just take more time than if it was all up to the Commission and the FAA. d. Environmental Assessment project - Thrower asked if there was anyone from H.R. Green at the meeting that wanted to speak? O'Neil said there was no representative at the meeting. e. Obstruction mitigation project- Mike Donnelly, from Stanley Consultants, apologized for missing the last meeting. He said he was in Baghdad on another project. He said much of the preliminary work has been done. He said O'Neil had asked him to explain the construction phase to the Commission. Donnelly circulated a construction schedule to the Commission and reviewed the schedule with them. f. Strategic plan- Thrower said all of the Commission members had received a copy of the final report from ABS. Hartwig said the Commission needs to review how they will implement some of the recommendations suggested by ABS. A few items could be reviewed by the Commission at each meeting. O'Neil said a letter has been drafted, explaining to the Council that the Commission has received a final report and that there are several recommendations that the Commission will take action on. The Council will receive a copy of the final report. O'Neil said the Commission should vote on whether or not they would accept the report as completed. He said he believes it is important for the Commission to put a strategic plan together. Thrower had given the Commission an outline to get started with a plan. O'Neil also circulated a copy of a report on how to complete a strategic plan. Clay said it sounded like Lehman thought the Commission did not have any intent to act on the ABS report. O'Neil said that is what the letter explains to the Council. Thrower said the Council is a~vare that the report is completed and is expecting an explanation on what the Commission intends to do with the report. O'Neil said that one reason a final report has not been sent to the Council yet was Thrower's concern that the report was not complete enough to be a stand-alone document. His concern is explained in the letter. O'Neil said the document he handed out on how to conduct a strategic plan recommends having a facilitator assist in the early development. Community members should also participate in the development of the plan. O'Neil said he could generate a draft plan, but it would be much better to involve the Commission and the community. He said he doesn't know ho~v many other City departments have strategic plans or Master Plans. Staley said Dennis Gordon, a tenant at the Airport, had submitted an outline on how a committee system could assist the Commission in developing a strategic plan. Staley made a motion to accept the ABS report and submit it to the Council. Hart:wig seconded the motion and it passed 4 - 0. CHAIRPERSON'S REPORT: Thrower said his term expires at the end of February and he will not apply to Council for a second term. He thanked the Commission for their support and said he enjoyed working with them. He will support the Airport and will pass on to O'Neil the information he has collected on developing a strategic plan. He said there are several groups for the Commission to try to incorporate into the Airport environment. Thrower welcomed Clay to the Commission. COMMISSION MEMBERS' REPORTS: Hartwig thanked Thrower for his service. Hartwig said he appreciated all the comments from the public that attended the meeting. Clay said he also appreciated all the comments from the public and thought that keeping an open dialog was important. Clay wished Thrower luck on his written exam for his instrument pilot's license. Staley asked O'Neil about an earlier comment about how this might not be Thrower's last meeting? O'Neil said that he would like to have a special meeting to approve the Stanley agreement. Thrower suggested 12:00 p.m. on February 20. The Commission agreed to meet on the 20th. Staley thanked Thrower for his service and said he would also like to thank the public, Mayor Lehman and City Manager Atkins for their comments. ADMINISTRATIVE REPORT: The cost to update the property in the Aviation Commerce Park from Cook Appraisals would be $800.00. There are two terms on the Airport Commission being advertised. One ends in March of 2007 and the other ends in March of 2010. The applications are due February 25 and the appointments will be at the March 2 Council meeting. There was a letter in the packet to ABS, stating that the Business Report project contract has been completed. O'Neil said he has accepted an appointment to the Iowa Department of Transportation's Aviation Advisory Council. This is a two-year term. They meet quarterly in Ames. A memo reminding the Commission of the rules of the State open meetings regulations was in the packet. O'Neil provided a memo to the Commission concerning upcoming IDOT grant applications. O'Neil asked the Commission to look at the list of potential projects and give him an idea of what projects they would like him to submit grant applications for. The Iowa Public Airports Association is sponsoring an Aviation Day at the Capital on March 9, inviting state legislators to discuss aviation issues with them. O'Neil said he has gone to the event in recent years and met with the local Johnson County representatives. Local Johnson County representatives have been supportive of State AIP funding. SET NEXT MEETING: The next special Commission meeting is scheduled for February 20, 2004, at 12:00 p.m. The next regular Airport Commission meeting is scheduled for March 11, 2004,at 5:45 p.m. ADJOURNMENT: The meeting was adjourned at 7:46 p.m. Baron Thrower, Chairperson MINUTES APPROVED SENIOR CENTER COMMISSION TUESDAY, FEBRUARY 17, 2004 MEMBERS PRESENT: Lori Benz, Jo Hensch, Jay Honohan, Betty Kelly, Sarah Maiers, and Charity Rowley. MEMBERS ABSENT: Nancy Wombacher STAFF PRESENT: Michelle Buhman, Linda Kopping, Susan Rogusky and Julie Seal. GUESTS: Jim Ehrhardt, Diane Flemming, John Hudson, Sandra Hudson, Dave Johansen, Jean Lloyd- Jones, Lee McGovern, Penny Smith, Ted Smith, Bill Gauger, Alvin Schroeder, Judy Williams, Connie Benton-Wolfe. CALL TO ORDER MINUTES Motion: To approve the January minutes as distributed, Kelly/Rowley, Motion carried on a vote of 6-0. PUBLIC DISCUSSION None PARTICIPATION IN THE JOHNSON COUNTY CULTURAL ALLIANCE- John Hudson, Sandra Hudson John Hudson and Sandra Hudson asked the Senior Center Commission to consider approving the Center's membership in the Johnson County Cultural Alliance. They gave an overview of the organization and identified the benefits of membership. They noted that members in the Alliance are given an opportunity to buy a feature page on the Cultural Alliance's website, Culturalcorridor.org. Sandra Hudson reported that the Cultural Alliance has around fifty members that are representative of the entire cultural community. She noted that the Alliance provides an excellent venue for networking, collaboration, and free or Iow cost marketing opportunities through such things as the Alliance's website, cooperative agreements among members, and a quarterly calendar of events published and distributed by the Press Citizen. The alliance holds monthly meetings and workshops focusing on everything from how to write grants to marketing for non-profit organizations. John Hudson gave a demonstration showing how to use the Culturalcorridor.org website. He highlighted several of the site's features and showed how it can be customized for each member organization. The Hudsons reported that annual cost for joining the Johnson County Cultural Alliance is $150.00. There is a one-time cost of $150.00 for use of the website. Commissioners will discuss joining the Johnson County Cultural Alliance at the March 16, 2004 meeting. MINUTES APPROVED SENIOR CENTER COMMISSION TUESDAY, FEBRUARY 17, 2004 NUTRITION PROGRAM OPERATIONAL EXPENSES- Connie Benton Wolfe Connie Benton Wolfe, Executive Director at Elder Services Inc, provided a brief history of the nutrition program and noted that Elder Services began managing the program in January 2002. The Senior Center is the primary site for congregate meals with satellite sites throughout Johnson County. The Meals On Wheels program has been growing rapidly in the past few years. Funding for the nutrition program comes from the Older Americans Act, Medicaid waiver program, and participant donations. Kelly asked if the Nutrition Program would continue to see an increase in costs for staff and food. Benton Wolfe responded that the food costs are increasing due to the new regulations in the types of food served. Honohan proposed forming a committee to investigate new possibilities for generating revenue or securing funding to support the operational costs of the program. As an alternative, Kopping and Benton Wolfe volunteered to meet and discuss some possibilities for collaboratively generating new revenue. A report will be given to the Commission at the March meeting. MEMBERSHIP DRIVE COMMITTEE REPORT- Benz Benz reported that the committee met to discuss ways to increase Center membership. The Committee identified both short and long-term approaches for generating interest in the Center. One short-term goal is to increase community awareness of the Center through intensive promotion of selected programs that are open to the public. For instance, the Committee recommends asking one or more of the area grocery stores to become a partner in some of the 100-Year Anniversary programming scheduled for this year. Specifically, the Center could develop and produce promotional flyers identifying a particular grocery store as a major sponsor. In return the grocery store would distribute the flyers in grocery sacks. In addition the Center will begin a Share the Fun Membership Drive in March. This approached is based on the notion that our current members are our best advocates to bring in new members. The details of this membership drive can be found in the March Post. MODEL RAILROADING CLUB REQUEST FOR SPACE- Ted Smith and Penny Smith The newly formed Model Railroading Club would like to construct a model railroad layout in a dedicated space at the Center. Smith showed a shod video in order to give Commissioners an idea of what kind of layout they imagine creating at the Center. Smith detailed the process of creating and constructing the layout. Smith and several of the visitors who are interested in this project stressed that this project would be of interest to people of all ages. The Commission asked the Railroading Club to: 1) develop a timeline for the use of the space; 2) identify the minimum amount of space needed to satisfy their needs; and 3) describe how the space would be secured. A committee comprised of Kelly, Kopping, Maiers, Rowley, and Smith agreed to meet and discuss the details of this project. They will provide a recommendation to the Commission in March. MINUTES APPROVED SENIOR CENTER COMMISSION TUESDAY, FEBRUARY 17, 2004 DISCUSSION OF THE PARTICIPATION IN THE COMMUNITY FOUNDATION OF JOHNSON COUNTY, IA. Honohan/Kopping Honohan reported that the resolution authorizing the Commission to spend money out of the gift fund might need to be amended by the Iowa City Council in order to transfer funds into the Iowa City Seniors Fund Inc., an Iowa non-profit corporation. Motion: Recommend the Iowa City Council approve the Articles and by-laws creating the Iowa City Seniors Fund and to amend the Gift Fund Resolution to allow gift fund money be used as a start-up donation to the Iowa City Seniors Fund. Rowley/Maiers Vote carried 6-0. Commissioners recommended small changes be made to the by-laws and Articles governing the Iowa City Seniors Fund Inc. SENIOR CENTER UPDATE Operations- Kopping Kopping reviewed a request submitted by Bob Welsh asking the Commission to approve a $500 contribution from the Gift Fund to support printing and mailing costs associated with the second half of a community assessment of services for seniors in Johnson County. Kopping noted that Welsh represented a large group of area service providers who have been involved with the development and implementation of both segments of this comprehensive survey and recommended that the Commission vote to approve Welsh's request for $500. A copy of Welsh's request was distributed in the Commission packet for this meeting. Motion: to contribute up to and including $500 of gift money for the Community Assessment survey project. Rowley/Hensch Vote carried 6-0. Benz suggested that funds be solicited from other groups who would benefit from the results of this project. Amendment: to contribute $250 of gift fund money for the Community Assessment survey project. Benz/Maiers Amendment failed on a vote of 3-3. Benz, Kelly and Maiers in favor, Hensch, Honohan and Rowley opposed. Amendment: to recommend that the Community Assessment group solicit financial support from other sources that have a stake in these findings, such as the Realtor Builders, Chamber of Commerce, Iowa City Planning Department and Iowa City Transit. Kelly-Benz. Amendment carried on a vote of 6-0. The above approved motion: to contribute up to and including $500 of gift money for the Community Assessment survey project with a recommendation that the Community Assessment group solicit financial support from other sources that have a stake in these findings, such as the Realtor Builders, Chamber of Commerce, Iowa City Planning Department and Iowa City Transit. MINUTES APPROVED SENIOR CENTER COMMISSION TUESDAY, FEBRUARY 17, 2004 Programs- Seal Seal distributed a list of classes that started in January and February and provided an overview of classes starting in March. While class registration for the spring semester has been high, once again the evening classes have not been particularly successful. The Curriculum Committee will be looking in to this situation. Volunteers- Rogusky Rogusky reported that the activity groups are growing and described plans for future programming. Membership and Fundraising-Buhman Buhman reported that as of February 17, 2004 768 people have registered as Senior Center members. $5,049.50 in donations have been collected for the Operational Budget. COMMISSION DISCUSSION Motion to adjourn. Motion carried on a vote of 6-0. Hensch/Benz MINUTES APPROVED HOUSING AND COMMUNITY DEVELOPMENT COMMISSION WEDNESDAY, FEBRUARY 18, 2004 - 11:30 AM LOBBY CONFERENCE ROOM, CITY HALL MEMBERS PRESENT: Jerry Anthony, John Deeth, Mark Edwards, Bill Greazel, Matthew Hayek, Shellie Mackel MEMBERS ABSENT: Erin Barnes, Lori Bears, Jayne Sandier STAFF PRESENT: Traoy Hightshoe, Steve Long Call to order: Chairperson Hayek called the meeting to order at 11:35 a.m. Site Visits to FY05 CDBG/HOME Proposed Proiect Sites Wood Elementary - Sandy Lawrence, Joan Vanden Berg, and Mike Shaw provided a tour of the proposed project site. Neighborhood Centers of Johnson County - Sue Freeman provided a tour of the Broadway Center and highlighted the proposed improvements. Old Brick - David Wellendorf provided a brief tour of Old Brick and commission members viewed the staircase for the proposed lift. Free Lunch Program/Free Medical Clinic - Amy Griffin and Sandy Pickup provided a tour of Free Lunch and the Free Medical Clinic. Adjournment: MOTION: Edwards moved to adjourn the meeting. Deeth seconded the motion. The motion carried on a vote of 6-0. (Greazel and Mackel needed to leave due to time constraints) The meeting was adjourned at 1:15 p.m. Without a quorum, the tour continued to the last remaining site, United Action for Youth. Jim Swaim provided a tour of their facilities and highlighted the proposed improvements. MINUTES APPROVED HOUSING AND COMMUNITY DEVELOPMENT COMMISSION THURSDAY, FEBRUARY 19, 2004 - 6:30 P.M. SENIOR CENTER CLASSROOM Members Presents: Jerry Anthony, Erin Barnes, Lori Bears, John Deeth, Mark Edwards, William Greazel, Matthew Hayek, Shellie Mackel-Wiederanders, Jayne Sandier Members Absent: None Staff Present: Tracy Hightshoe, Steve Long, Steve Nasby CALL TO ORDER Chairperson Hayek called the meeting to order at 6:35 PM. CONSIDERATION OF THE MINUTES OF THE JANUARY 15, 2004, MEETING Hayek asked if the Commission had had time to review the minutes, and if there were any corrections. MOTION: Greazel moved to accept the minutes; Mackel seconded the motion. All in favor; motion passed 8-0. (Deeth temporarily absent.) PUBLIC/MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA Chairperson Hayek asked if anyone had any topics to discuss not on the agenda. None being heard, he stated that there were a couple of site reports that were due in January, however due to time constraints during the March meetings they will be bumped to April. DISCUSSION REGARDING APPLICATIONS FOR FY05 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIP PROGRAM (HOME) FUNDING (Q&A SESSION) Free Lunch Proqram Amy Griffin, Director of the Free Lunch Program, explained what they plan to do with a food storage area they hope to secure, as well as equipment needs, for a total request of $3,384. Questions were asked about Wesley House and the arrangement they have with this program, as well as questions regarding the commercial-use refrigerator they are requesting. Quotes for both the construction work and the equipment need were also discussed. Chairperson Hayek noted that he was accepting the Free Lunch Program June 2003 survey results that were handed to him, for the next meeting. MECCA Chairperson Hayek noted that MECCA is the next application. There was no one present at this time so agreed to delay to if/when a representative from MECCA arrives. Went to next scheduled session. ISED Marybeth Foster, Director of Development with the Institute for Social and Economic Development, known as ISED, gave a quick overview of their application, stating that they would provide two training opportunities for clients. This training would take place at the U of I Community Credit Union on Mormon Trek, where they have used the facilities in the past. Questions arose about the funding for this program coming from the HCDC, versus the Economic Development Committee. Chairperson Hayek recommended they follow up with the ED Committee. Discussion turned to the Hispanic community and the ongoing training there. Barnes asked for further clarification of what happens with clients that still need further assistance. Sandier asked about SBA requirements and funding. MECCA Ron Berg, MECCA, arrived. Berg explained that their application is for $10,000 to repair and replace part of their parking lot at 430 Southgate Avenue. This parking lot was first built in 1987 using CDBG support. Three years ago a new building was put up beside this lot, also with CDBG support and private funding. Questions arose about which lot is being resurfaced, as well as any bids or estimates. The estimate is for $8,000, with the additional monies being used for striping, and any increase in pricing during the busy Housing and Community Development Commission Minutes February 19, 2004 Page 2 summer months. Barnes asked if volunteer labor had been considered. Berg stated that was something they would check into for the striping. Hayek asked about repairs in the past, and if they have considered doing the work in phases. Berg stated that the proposed improvements are limited to just the area in need. Mackel asked about the life span of the new asphalt. HACAP - Transitional Housinq Replacement Allan Axeen discussed the Transitional Housing Replacement Program first. This has been an on-going project for the past three or four years to upgrade the quality of the housing in this program. Hayek asked about the sale of these trailers, and Axeen discussed how the money goes back into the program to purchase new units. He also explained the HUD money used in the program. Mackel asked for clarification of what level the program would continue if only partial funding were granted. Axeen said they would proceed as planned, with reduced numbers of units being purchased. HACAP - New Transitional Housing Units Axeen then discussed the next application, asking for funds to purchase new units. Hayek asked for further clarification on the IFA funds and the CDBG request. Axeen discussed why condos are their primary focus, with lower maintenance, repairs, and utilities, it's been a winning combination for the program. Discussion then turned to the capital accounts, and Axeen explained the status of these. Axeen then explained how property inspections and supervision can keep these units in shape. Iowa Valley Habitat for Humanity Mark Patton with the Iowa Valley Habitat for Humanity discussed what his program is about. He said they are working closely with the Housing Authority. He then gave criteria for residents to be a part of this home-ownership program. He said his program does meet with Homeowners Associations before they go into neighborhoods, and they work with tenants closely. Discussion turned to sites for this housing, and which areas are off-limits. Patton said this creates problems with finding adequate housing sites to build on within Iowa City. ICCSD - Wood Family Resource Center From the iowa City Community School District, Joan Vandenberg introduced Jim Bailey, Lauren Reese, and Sandy Lawrence. Vandenberg then gave an overview of their proposed partnership with the City in providing additional services for Southeast Iowa City, specifically Jn the Grant Wood area. She discussed the challenges faced in this neighborhood. She discussed the limited space currently available for the current family resource center which began about a year ago. The proposal for CDBG monies involves two rooms, one that could be used in a variety of ways, dependant upon the needs of the Center, and the other for a preschool program. Pat Meyers from the Neighborhood Centers of Johnson County was also present, as the preschool program would be done in conjunction with that program. Anthony asked several questions regarding the bond issue. Vandenberg responded to questions from various HCDC members, covering everything from the separation of education and service, to the number of families with these needs. Chairperson Hayek accepted further correspondence from Vandenberg on this request. Greater Iowa City Housin;t Fellowship Maryann Dennis and Charlie Eastham, with the Greater Iowa City Housing Fellowship, discussed their application for construction of three duplex buildings in Longfellow Manor for rental housing. They were able to purchase the land with HOME funds, in conjunction with the Iowa City Housing Authority. Dennis then explained the design process, and their partnership with the student-built housing and the Homebuilder's Association. (tape ends) Hayek asked several questions regarding funding for construction, and prior-year projects. Dennis touched on the delays experienced with the Peninsula project so far. Eastham discussed the high percentage of owner-occupied units, which is a goal of the program. Goodwill Industries Mike Townsend and John Posey with Goodwill Industries presented the Wheels to Work program. This program started about three years ago with State funding. The state's funding has now stopped, but this program is still being run through Goodwill Industries. Townsend explained how they fund the program, from receiving donated cars, providing mechanical inspections, selling cars at auction or providing to eligible households if in good condition. Posey then discussed the process he goes through with accepting donated cars, transferring titles, and having cars towed. Townsend noted that their request is basically for FY05 only as they do not have the reserves this year, but next year they should be fine. Housing and Community Development Commission Minutes February 19, 2004 Page 3 Early Learners Valerie Russell was present to explain the project involving Early Learners, and to let the Commission know of the changes to this project. She then passed out a letter regarding this. Commission accepted correspondence. She stated that without additional funding, she would not be able to make the necessary repairs to the building she had originally intended to buy. She then stated that she is considering turning her present home, where she runs the business, into a full-time business, and has checked with the City on necessary requirements. Questions were raised on whether the application was for purchasing a new building, or for renovating the current location. This was discussed at length as the Commission felt the change was substantial. Russell was advised to submit a revised budget with the new changes. Also accepted into record were cost estimates, copies of contracts, and information regarding Russell's background. Applicant was told that moving from a acquisition project to a rehabilitation project was a substantial change and a revised application/amendment to make this change could not be considered by the Commission. Weber PTA The Weber Elementary PTA application was discussed next. No one was present to represent this application. Hightshoe offered to email the applicant with questions from the Commission. Bears discussed the Hoover School site and also brought up the accessibility of the equipment being requested for Weber. Hightshoe will try to obtain the information requested, specifically how many children need specialized equipment and what type of equipment is proposed. United Action for Youth Lynette Jacoby appeared on behalf of United Action for Youth and discussed their application. They plan to redesign 410 Iowa Avenue, which will make the space more accessible and provide a childcare space. The respite childcare service for teen moms has been well received, as well as the early-evening service they offer. Questions were raised about the two locations on Iowa Avenue, and the use of each. Jacoby also touched on the new youth center being built at Tower Plaza. Hayek asked about construction estimates. The original estimate is from about a year ago. Applicant will obtain current estimates. 4Cs Childcare Michelle Hankes, with 4Cs, explained the proposed project. Their current location is not accessible to their disabled clients, and therefore they need to add an elevator. She also stated that they are able to reduce their original request by $700 as they have FY04 funds left over after repairing the windows. Hankes addressed the Commission's questions, and explained what The Nest of Johnson County does in conjunction with the 4Cs programs. Sandier asked about last year's project, and which bid was used, as well as questions about whether the lift would be a feasible project. Hayek asked that Hankes get an updated bid to the Commission within a week, and Anthony asked that she also provide a building plan with the lift location identified. (BREAK - TAPE OFF) Chairperson Hayek asked that this evening's participants try to keep their comments to 5 minutes as they are already about 45 minutes behind due to the number of applicants. OMNI Therapies Craig Steuer and Brad Alder[on from Omni Therapies discussed their application. They plan on offering massage therapy and chiropractic services for Iow-income families. They will provide services each Friday by donation basis only, with normal hours for paying customers the rest of the week. This application will make up the difference of having donated services on Fridays, versus having paying customers. Questions were asked about the flyers that are planned, as well as any licensing issues for donated staff time. Steuer addressed these issues, and stated that he has already star[ed doing this on Friday's, and they expect to be about 80% full by July. (tape ends) Further questions were addressed regarding transportation to the 2730 Naples location. NCJC - Facility Rehabilitation Brian Loring, the Director of the Neighborhood Centers of Johnson County, explained their first application, regarding proposed improvements to their Broadway Center. This includes upgrading of windows and sashes, as well as roof repair, and window treatments and hardware. Hayek asked about the window treatments, and Pat Meyer explained why they need light and heat blocking treatments, as well as something that is safe for the children using the facility. They are requesting $1,800 per Housing and Community Development Commission Minutes February 19, 2004 Page 4 classroom, and each classroom has a dozen windows each. Greazel asked about repair of windows versus replacement, and Loring addressed these issues. NCJC - Revitalization Project Next Lodng discussed the Broadway Neighborhood, and their plans for community development work there. This is a continuation of a project that started in 2000. They have approached the University of Iowa and the National Resource Center to assist in doing some survey work to help identify what some of the key needs and priorities are in the neighborhood. Loring stated they would formulate a plan on how to address the issues identified during the survey. Discussion then turned to the various ethnic groups this area serves, as well as the short-term effort of the BIG program. Eaqles Fliqhts Inc. - Hannah's Blessin;I Danielle Thompson briefly explained the application for Eagles' Flight, Inc. - Hannah's Blessing Childcare. There are currently eleven students enrolled, with another student joining in April. Twenty students would be a break-even point for them. Six or seven students are under the Title XX program, with the remainder being private pay. Thompson then responded to questions raised by the Commission, covering such items as property tax exemption, volunteer assistance, and a revised budget. Barnes did make note that she is a volunteer for Eagles' Flight and will therefore remove herself from discussion on this item if necessary. Ea,qles Fliqht Inc. - Youth Kenneth Ratliff explained the next application, which is for a portion of the Eagles' Flight, Inc. Youth Program. The project involves a youth-operated garden, as well as volunteers for the daycare program, which will give youth something to do in the summer. As soon as he is able to revise the budget he will get a copy to the Commission. The total cost per person will now be $119.75, and total CDBG cost per person is $113.24 instead of $108. He then explained the $500 coming in under Fundraising. There could be 13 youth involved in this project, with I being the leader. Greazel asked about the garden's location, which will be at Wetherby Park and will consist of two plots. DVIP Kristie Doser with the Domestic Violence Intervention Program explained their application, which is a continuation of last year's funding for security cameras at the shelter. They installed a camera at the main entrance last year. She then discussed the security issues of the shelter, and the positive effects so far with the new camera. Sandier asked about upcoming fundraisers, and Doser discussed those. Discussion then turned to how they would handle this project if the full amount were not awarded. Doser stated they had tried two other grants but were unsuccessful in obtaining those monies. Edwards asked for clarification of the security issues related to the sides and backside of the building. PATV Josh Goding, Technical Advisor for PATV, explained their application for $1,000 towards an automatic door opener. Last year they were awarded $1,000, and this year's request will allow them to complete the project. Sandier asked if other sources for funds had been looked into, and Goding stated that other projects had taken priority thus they were unable to look for other funding. Deeth asked about volunteer labor being used, and Goding said yes, that he himself would be installing it, but that to date they have not purchased anything. Free Medical Clinic Sandy Pickup, Co-Director of the Free Medical Clinic, was present to explain their application and answer questions for the Commission. She stated that the Case Management program has a $10k grant from the Iowa Foundation for Medical Care for one year, as well as a 3-year grant from Family Medical at U of I. In response to Commission questions, Pickup explained what costs are involved with each client, with medications being the largest part of those costs. Barnes asked about volunteer staff and paid staff, and wondered if the U of I program she's involved in with case management could work with the Free Medical Clinic. Pickup then discussed their recent fundraiser at The Mill where they raised $3,500, with another anticipated $20k coming through the mail. She also has a budget correction for the Commission, and will get that to them as soon as possible. Blooming Garden Bob Burns, architect and developer, discussed the Blooming Garden IHA Limited Partnership project for affordable housing. This project includes 8 duplex lots, and these will be rental housing units. He then Housing and Community Development Commission Minutes February 19, 2004 Page 5 gave a detailed explanation of their use of HOME Funds, property taxes, and repayment amounts, and how the City will benefit. Hayek then asked for a quick update on the Whispering Gardens project. Greazel asked for clarification on the change in the project, as well as the location. Burns explained that finding building sites has been difficult, but they are ready to move forward. He also welcomed the Commission members to visit a site in North Liberty that he is building. (TAPE ENDS) Shelter House - Outreach Coordinator Chrissy Canganelli, Executive Director of Shelter House, and Kafi Dixon, Program Manager, first gave handouts to the Commission members. Canganelli addressed the questions raised on the summary sheet, giving a detailed explanation of the STAR ma[ch program of $106k. Questions were raised on last year's match of $10k and the involvement of HACAP. Canganelli stated that if they don't meet the match, the grant amount cannot be reduced. Instead they would lose the grant completely. Sandier asked about fundraising for this position. Shelter House - Emerqency Assistance Next the John Thomas Deposit Assistance Program was discussed by Dixon. She said there have been some changes to the program due to lead.paint regulations. They can offer one time emergency assistance to those staying at the Shelter, as well as to those who are evicted from their residence. The program also offers utility assistance. Mackel asked if there were limits to how many times someone could use these funds, and Dixon explained assistance was on a one-time basis. Barnes questioned if participants have to be pad of the STAR program in order to get assistance, and both Dixon and Canganelli explained that anyone in need can take part in this program. Hayek asked if the program had any arrangements with utility companies, or any type of outreach programs between the two. Compeer Carol Spazani and Shed Zastrow were present to explain the Compeer Program and the application that has been submitted for a $6,000 grant. Spazani discussed the Skill Builder program they are running that assists those on the waiting list. She then addressed the questions raised on the staff report. Through direct-mail donations they have received $6,000. Zastrow said that the previous year only brought in $2,500 so they have seen a huge increase in the donations recently. Spazani said they have applied for several grants, and they are also having a fundraiser with a concert. She reported that the Wellmark grant has been reapplied for, and they are hopeful to receive that yet this year. The Compeer Program is about 18 months old at this point, and with continued funding they feel they can continue to grow and offer more programs within the mental health community. Old Brick David Wellendorf, Manager of Old Brick, gave a quick review of his application. He also described what Old Brick is, and the plans for the future. There are ongoing renovations, with carpet, electrical, windows, air conditioning, roof, and heating all being reviewed. This application, however, deals with the chair lift and the restroom renovations. Wellendorf stated that if they are unable to get the platform lift, they will try to get a seat lift. He included this information with the Commission's packet. He then gave further detail of what projects have been started. Hayek asked if there was a quote for the restrooms, and Wellendor[ stated that the quote was also part of the packet. ADJOURNMENT Chairperson Hayek wrapped up the meeting by stating that Hightshoe would get the information and handouts accumulated at tonight's meeting together, and will mail to the members tomorrow. They need to review all of the materials, and any notes they've taken, and go through the ranking, scoring sheets for each application. The scoring sheets were then explained to the Commission, and how they are to rank each item. Ranking sheets are due on March 2"d. Questions were raised about possible conflict of interest between members of the Commission and the applicants or programs. This was addressed at length. Basically, commission members who do not benefit financially from applications or don't serve on agency boards that are applying for funds may vote and take part in the allocation cycle. MOTION: Edwards moved to adjourn the meeting. Sandier seconded the motion. The motion carried on a vote of 9-0. The meeting was adjourned at 10:40 p.m. date on c~t y~t~pcd/min ut es/hcdcJh cd cO 2-19-04.doc ~Iowa .C. ity... Pubhc L brary BOARD OF TRUSTEES Minutes 5:00 pm ~p~ February 19, 2004 - Meeting Room C Shaner Magalhfies, President Thomas Dean Linzee McCray Linda Prybil Pat Schnack, Secretary Jesse Singerman Tom Suter Jim Swaim David VanDusseldorp, Vice President Members Present: Thomas Dean, Shaner Magalhfies, Pat Schnack, Tom Suter, David VanDusseldorp Members Absent: Linzee McCray, Linda Prybil, Jesse Singerman, Jim Swaim Staff Present: Barb Black, Maeve Clark, Susan Craig, Barbara Curtin, Heidi Lauritzen, Martha Lubaroff, Joel Miller, Hal Penick Others: Lindsey DeRynck, Journalism student, U! Call meeting to Order Hagalhfies called the meeting to order at 5:06 pm. Public Discussion DeRynch introduced herself and said she chose the Library board meeting to attend, in order to meet a requirement for her journalism class. Approval of minutes A correction was noted. The minutes reported that Schnack would not be at February meeting. They should have noted that McCray would not be present. The minutes were approved as corrected after a motion by VanDusseldorp and seconded by Schnack. Motion carried unanimously 5 to 0. Unfinished Business Building Proiect: Craig provided a budget update for the building project. Estimated remaining balance of $422,$$$ is a good place to be at this stage of the project. Costs are not yet known for some items but nothing that would cause the project to go over budget is anticipated. Magalh~es asked about the increased cost of the RF!D tags and the impact it had on the budget. Craig responded that although it had not been in the original budget, there was an expense in the budget to replace the security system and it seemed worth the extra expense to buy the newer Page No 2 technology rather than invest substantially for something that would need replacing in the short term. Board then went on a tour of the building. Miller met up with us on the second floor so Board could see the new Reference Desk and the expanded non-fiction area. Board proceeded to tour the rest of the construction area. Miller handed out his monthly Project Report that included progress on general requirements as well as photographs of several areas. Hiller still feels we are on schedule. The Grand opening is scheduled for June. Miller expects that in March work will begin outside to repair and replace the Pedestrian Mall. Miller spoke highly about Dave Mellicker and the Knutson crew who have worked so well with staff. Parking: The Board Committee consisting of Magalh~es, Schnack, and Swaim met with Joe Fowler, Director of Parking and Chris O'Brien, Parking Manager, to discuss the Board's concerns about parking. Although the Board continues to believe that an option for short-term parking spaces should exist in the Dubuque Street Ramp, they accept that it is not critical at this time. The Board does endorse the enforcement of the meter-feeding ordinance in the area near the library. They also agreed to request that some of the affected meters be changed to two-hour meters. Craig reported on her meeting with the Downtown Association. She did not get a lot of feedback although they were supportive. She took copies of Magalh~es opinion piece from the newspaper and a copy of the letter from the Board to the meeting. New Business Approve calendar for FY05. Board sees the staff-recommended calendar in February each year. For 2005, changes included three two-day closings due to holidays falling on weekends and the return of Staff ]n-service Day. There was a question about being closed on July 5. Craig explained that when the actual holiday falls on a weekend, typically, City offices are closed on Friday or Monday. Tn response to a question regarding staffing for a holiday the Library is open, she said there was a system that was used for other holidays the Library was opened. Schnack moved to accept the calendar. There was no second. VanDusseldorp then moved that we remain open remain .July 5, until 6 pm. Suter seconded the motion. Board members felt that after being closed for two weeks in order to move, it would not be good service to close for two additional days for July 4 & 5. All in favor voted Aye. Motion passed unanimously 5 to 0. Craig asked the Board to state officially we will be closed for two weeks in order to move, although the date is not definite. We are tentatively beginning to plan for a June 5 grand opening and hope to confirm that date by the end of March. Schnack made a motion that the library closes for two weeks in order to move. Seconded by Surer. Passed unanimously 5 to 0. Finance Policy: This is a routinely scheduled policy review. Craig pointed out that some of the language changes recommended simply update current terminology or practice. A brief statement regarding contracts has also been added. A recommendation was included that the Director, not the Board, set the price of any surplus item that is being sold at a fixed price. Surer made a motion to accept the policy as revised. Dean seconded it. Motion passed unanimously 5-0. Page No 3 Furniture Bid #2: This bid is for chairs and stools that were pulled out of the original furniture bid at the request of vendors because certain brands were specified that not all vendors could obtain. The bid was handled by the City's Central Services Division. Dean moved we approve the bid from Frohwein's Office Supply, Thc. VanDusseldorp seconded it. Motion passed unanimously 5 to 0. Staff Reports Departmental Reports: Children's, Systems, Technical Services Green was not here to speak for Children's Department. A sample of the tile being used for the Children's entryway was brought in as well as a mockup of the entryway. An assistant of the artist is expected to be on the premises soon to begin prep work. Systems have been busy with the second floor move. Twenty-two staff computers and monitors have been replaced in the last two months. Older machines have been reconfigured. Systems also worked with City personnel to move the phone system over into the new computer room when we were dosed on the ~.6th. Black showed the new RF]D tags to be used for CDs and DVDs. For the new building, the uncataloged paperback books will all be replaced. TS has used several reliable volunteers to begin tagging, and processing these new books. Black said that we are almost at the end of putting RFID tags on items. She looks forward to early installation of Checkpoint hardware in order to have time to work with Circulation staff before we open. Development Office: Curtin reported on the successful Spelling Bee. Two Board members were involved. Magalh~es was a judge and Schnack was on a spelling team. Five thousand dollars was raised for the annuar fund. Kirkwood Killer Bees have won three years in a row. The May 2 fund raising event is coming along. State Legislative Day State Legislative Day is coming up March 9. ]t will start in the afternoon and is held at the State Library and the Capitol. Craig pointed out that the current picture flame used for the Board's photographs is old and the wood will not match in the new Buirding. She recommended that we take a group picture, which can be re-done whenever a new Board member comes on. We will get a new frame. There was agreement. Miscellaneous Reading: MagalhEes particularly thought the Board should read the article about giving a Patron Award. He would like us to think about doing it some day. President's Report Flagalh~es attended the budget meeting at City Council. He highlighted what was going on at the library and felt Council was supportive and encouraging of the Board's pursuit of parking options. He suggested that Trustees begin to consider people for additions to the Board. We will have an opening in .luly due to ]esse Singerman's resignation. Page No 4 Magalh~es reminded the Board about the grand opening events and invited members to share any thoughts or ideas with staff. Craig said that the Staff Committee working on the events will present a report at next month's meeting. Announcements from Members Committee report: VanDusseldorp reported on the Foundation's Tnvestment Committee meeting. He said funds were looking better. Financial Reports: Tn lieu of the usual reports from the City, Craig prepared a six month financial summary report for Board. She felt that we are in a good place, having spent 49% of the budget more than half way through the year. Our biggest cost is personnel and we are pretty much at 50% with that. Disbursements Review Visa Expenditures for December and .~anuary Approve Disbursements for December and .~anuary. Surer moved approval. Schnack seconded. There were no questions. 'The motion passed unanimously 5 to 0. Adjournment A motion was made to adjourn by VanDusseldorp and seconded by Schnack. All were in favor and the meeting was adjourned at 6:30 pm. Minutes taken and transcribed by Martha Lubaroff MINUTES IOWA CITY AIRPORT COMMISSION FRIDAY~ FEBRUARY 20~ 2004- 12:00 P.M. IOWA CITY AIRPORT TERMINAL MEMBERS PRESENT: Randy Hadwig, John Starey, Daniel Clay STAFF PRESENT: Sue Dulek, Ron O'Neil CALL TO ORDER: Vice-chairperson Hartw[g called the meeting to order at 12:11 p.m. PUBLIC DISCUSSION - ITEMS NOT ON AGENDA: No items were presented. ITEMS FOR DISCUSSION/ACTION: a. Obstruction mitigation project- supplemental agreement #1 - O'Neil said that there were a few changes to the agreement that the Commission received in their regular meeting packet. He provided a list of the changes for the Commission. He said the agreement is for the second part of the project. The first part of the project involved identification and verification of the obstructions. The list of obstructions was prioritized and initial contact was made with the owners. O'Neil said there are more obstructions to mitigate than there is funding in this grant. Stanley will mitigate as many as they can with the funding available. Clay asked how the obstructions were prioritized? O'Neil said it was based on safety and the willingness of property owners to cooperate. He said the United hangar, which is an obstruction, was not included in this project. He said it would be included with the Runway 07 project. Clay made a motion for resolution to approve the supplemental agreement with Stanley Consultants for the Obstruction Mitigation project. Staley seconded the motion. At roll call vote, the motion passed 3 - 0, with Thrower being absent. ADJOURNMENT: The meeting was adjourned at 12:22 p.m. Randy Hartwig, Vice-chairperson MINq~TES FINAL IOWA CITY TELECOMMUNICATIONS COMMISSION I~ MONDAY, FEBRUARY 23, 2004 - 5:30 P.M. CITY CABLE TV OFFICE, 10 S. L1NN ST.-TOWER PLACE PARKING FACILITY MEMBERS PRESENT: Jim Pusack, Brett Castillo, Kimberly Thrower MEMBERS ABSENT: Saul Mekies, Terry Smith STAFF PRESENT: Drew Shaffer, Mike Brau, Bob Hardy, Andy Matthews, Dale Helling OTHERS PRESENT: Phil Phillips, Josh Goding, Susan Rogusky, Jon Koebrick, Andy Kromphardt RECOMMENDATIONS TO CITY COUNCIL None at this time. SUMMARY OF DISCUSSION Koebrick reported that chief operating officer John Pascarelli and regional manager Charlie King were in Cedar Rapids recently and had an opportunity to met with Shaffer and Brau to discuss Mediacom's future plans. At that meeting it was suggested that Mediacom meet with Commissioners for a demonstration of the new services and products Mediacom plans to launch. Mediacom will attempt to set something up for April, probably in Cedar Rapids. A count of the number of non-addressable converters was provided to Shaffer. Information has been developed and made available to the Cable TV Division so that InfoVision can be used to inform subscribers. Subscribers that have a converter that is not being used can return it and that charge will be eliminated. There are about 250 converters out in iowa City. From some complaints it seems some subscribers are not aware they are being charged for a non-addressable converter. Kromphardt reported that Mike McBride has been hired as the video manager and will have responsibility for U of I TV. Goding reported that PATV's annual report will be ready for the next meeting. The search committee to select a new director for PATV hopes to be able to make a recommendation to the board at their March meeting. APPROVAL OF MINUTES Thrower moved and Castillo seconded a motion to approve January 26, 2004 meeting minutes. The motion passed unanimously. ANNOUNCEMENTS OF COMMISSIONERS None. SHORT PUBLIC ANNOUNCEMENTS None. CONSUMER ISSUES Shaffer referred to the complaint report in the meeting packet and noted that there were 14 complaints, 4 about rates, 2 about technical problems, 3 about poor service, 3 about programming content, and 2 about the need for competition, All complaints that could be resolved have been resolved. MEDIACOM REPORT Koebrick reported that Executive Vice President of Operations John Pascarelli and regional manager Charlie King were in Cedar Rapids recently and had an opportunity to meet with Shaffer and Brau to discuss Media¢om's future plans. At that meeting it was suggested that Media¢om meet with Commissioners for a demonstration of the new services and products Mediacom plans to launch. Media¢om will attempt to set something up for April, probably in Cedar Rapids. The demonstration will include high definition television (HDTV), video on demand (VOD), digital video recorders (such as TiVo), and Internet based phone services. Mediacom representatives met with the Press Citizen to help them understand the things Mediacom is doing in the community that the satellite television service providers do not do such as providing free air time to the City and the community, the amount of property tax paid, and employing people in the community. A count of the number ofnon- addrcssable converters was provided to Shaffer. Information has been developed and made available to the Cable TV Division so that InfoVision can be used to inform subscribers. Subscribers that have a converter that is not being used can return it and that charge will be eliminated. There are about 250 · converters out in Iowa City. VOD and the digital video recorders will be availabIe in Iowa City in the next few months. Cable modem speeds are now about twice what they had been. UNIVERSITY OF IOWA REPORT Kromphardt reported that U of I TV recently started cablecasting the student government meetings. President Skorton and Dean Jones will be featured on a program on diversity. Mike McBride has been hired as the video manager and will have responsibility for U of I TV. Kromphardt thanked the staffs of the library channel and the City Channel for providing information on digital playback systems. U of I program listings are included in the Daily Iowan and the University web site. PATV REPORT Goding reported that PATV's annual report will be ready for the next meeting. The search committee to select a new director hopes to be able to make a recommendation to the board at their March meeting. Two production interns are working with PATV this semester. SENIOR CENTER REPORT Rogusky distributed the February Senior Center TV program guide. Rogusky said that the Senior Center building is 100 years old this year and there will be a number of programs on the "100 year" theme. IOWA CITY COMMIYN~TY SCHOOL DISTRICT REPORT No representative was present. Pusack said that the school board meetings technical quality has room for improvement and asked the Community Television Group to offer any assistance they can provide to make improvements. LEGAL REPORT Matthews said he had nothing new to report. Comments on the Rice, Williams contract will be ready soon. LIBRARY REPORT No representative was present. K1RKWOOD REPORT No representative was present. MEDIA UNIT Hardy reported the staff has been working hard on the Avatar program. The new playback system is being tested and will be activated soon. The system should save a significant amount of stafftime. The Community Television Service remains quite busy. CABLE TV ADMiNISTRATOR REPORT Shaffer referred to the memo to Council in the packet on the video voter project concerning the Iowa caucuses and the Presidential election. Mediacom provided multiple playbacks across the state. The project was picked up by some access organizations in New Hampshire and were able to build on the effort started by the Division. CSAPN 3, ESPN, CHANNEL PACKAGiNG The item was deferred. ADJOURNMENT Castillo moved and Thrower seconded a motion to adjourn. The motion passed unanimously and the meeting was adjourned at 6:20 p.m. Respectfully submitted, Drew Shaffer Cable TV Administrator