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HomeMy WebLinkAbout1996-04-09 Public hearingNOTICE OF PUBLIC HEARING Notice is hereby given that a public hearing will be held by the City Council of Iowa City, Iowa, at 7:30 p.m. on the 9th day of April, 1996, in the Civic Center Council Chambers, 410 E. Washington Street, Iowa City, Iowa; at _icl~ hearing the Council will consider: Amendments to City Code Title 14, Chapter 6, "Zoning," Article J, "Overlay Zones," by creating a new overlay zoning district enti- tled "Design Review Overlay Zone." 2. An ordinance amending the Zoning Chapter to change the use regulations of a 1.88 acre tract from RR-1, Rural Residential, to RS-5, Low DensiW Single-Family Residential for property located at 3263 Rohret Road. Copies of the proposed ordinances are on file for public examination in the office of the City Clark, Civic Center, iowa City, Iowa. Parsons wishing to make their views known for Council consideration are encouraged to appear at the above-mentioned time and place. MARIAN K. KARR, CITY CLERK ORDINANCE NO. AN ORDINANCE TO AMEND TITLE 14, CHAPTER 6E, "ZONING," ARTICLE J "OVERLAY ZONES" BY ADDING A NEW SECTION 5, ENTITLED "DESIGN REVIEW OVERLAY ZONE (ODR)" OF THE CITY CODE. WHEREAS, the City of Iowa City deems it necessary and appropriate to establish formal design review procedures and guidelines to use when evaluating development projects and other urban design related projects in the central business district and the Near Southside Neighborhood, and WHEREAS, the City deems it in the public interest to establish enabling legislation to allow the designation of design review districts in the central business district and the Near Southside Neighborhood. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: SECTION 1. AMENDMENT. 14.6J-5: DESIGN REVIEW OVERLAY ZONE A. PURPOSE AND INTENT: The purpose of this Article is to: Promote the public health, safety and general welfare of the citizens of the City. Promote orderly community growth, protect and enhance property values, and encourage both harmonious and innovative design. Protect and enhance the social, cultural, economic, environmental, and aesthetic development of the central business district and the Near Southside Neighborhood. Recognize environmental and aesthetic design as an integral part of the planning process within the central business district and the Near Southside Neighborhood. Recognize that land use regulations aimed at these objectives provide not only for the health, safety and general welfare of the citizens, but also for their comfort and prosperity, and for the beauty and balance of the community. These objectives are, therefore, the proper and necessary concerns of local government. B. DEFINITIONS: As used in this Zone, the following definitions shall apply: APPLICATION: A written request by a property owner or their agent to the Design Review Committee for a certificate of appropriateness, Ordinance No. Page 2 CERTIFICATE OFAPPROPRIA TENESS: The document which evidences approval by the Design Review Committee of a proposal to make a compatible change in exterior appearance to a building or real property within a design review district. This certificate must be secured before a building permit, sign permit, or other regulated permit may be issued. CERTIFICATE OF NO MATERIAI EFFECT: The document which evidences that a certificate of appropriateness is not required for exterior alterations or construction which consist of ordinary maintenance or repair even if a regulated permit is otherwise required. CHANGE IN APPEARANCE: Any change or alteration of the exterior features of a building or change or alteration of the exterior appearance of real property within a design review district. This definition shall pertain only to changes in exterior appearance which are visible from the public way and for which a building, sign or other regulated permit is required for compliance with applicable City Codes. Furthermore, nothing in this definition shall be construed to prohibit or limit normal repairs or maintenance which do not involve alterations or changes in the exterior features of a building or real property and for which no regulated permit is required. COMMITTEE: The Design Review Committee as established by Resolution of the City Council. DESIGN REVIEW DISTRICT: An area of buildings which contains contiguous parcels of real property under diverse ownership, the built portions of which: are expressive of the defining architectural and other physical and aesthetic properties which give evidence to the physical traditions of Iowa City and unique features of the area; (b) lack any defining physical or aesthetic qualities but constitute areas in which the City wishes to establish such qualities. DESIGN REVIEW REPORT: The Design review report describes in general and specific terms the existing characteristics or the desired characteristics of the design review district. Following consultation with district property owners and residents, the report defines the boundaries of the district and identifies, locates, quantifies and characterizes the prevalence of existing architectural features or the creation of defining architectural features. Guidelines to be used in the review of regulated permits are also components of the report. GUIDELINES OFA DESlGN REVIEW DISTRICT: Guidelines are applied on a district-by-district bas~s and relate to issues of compatibility with existing prevalent architectural features or the creation of defining architectural features. Guidelines shall be applied to consideration of the issuance or non-issuance of certificates of appropriateness. REGULATED PERMIT: A permit issued by the Building Official, or other official of the City, according to the provisions of (1) the Uniform Building Code or (2) "Sign Regulations" of this Chapter. Ordinance No. Page 3 PROCEDURES FOR DESIGNATION OF DESIGN REVIEW OVERLAY (ODR) ZONE: Report by Design Review Committee; Hearing: The Design Review Committee must make a report recommending that an area be designated an ODR zone, The proposed area under consideration must be located within the area bounded by Iowa Avenue on the north, Gilbert Street on the east, the Iowa Interstate Railway mainline on the south, and Madison Street on the west. Before any report or recommendation is submitted to the Planning and Zoning Commission for review, the Design Review Committee shall hold a public hearing on any proposal to designate an area as an ODR zone. The Design Review Committee shall give prior notice of the time, date, place and subject matter of such hearing, which notice shall be published in a newspaper having a general circulation in the City at least four (4), but not more than twenty {20) days before the public hearing. Such notice shall also be served by ordinary mail addressed to each property owner of land included in such proposed ODR zone at the property owner's last known address. If the address of any property owner is unknown, such notice shall be served by ordinary mail addressed to "owner" at the street address of the property in question. After this public hearing, the Design Review Committee shall submit its report to the Planning and Zoning Commission and shall include a proposed ordinance establishing such ODR zone, describing the boundary for the design review district, and outlining the design guidelines for the design review district. Planning and Zoning Commission Recommendation: Within sixty (60) calendar days of receiving the report and the proposed ordinance from the Design Review Committee, the Planning and Zoning Commission shall submit its recommendations to the City Council based on how the proposed district relates to the Comprehensive Plan, Zoning Ordinance, proposed public improvements and other plans for the renewal of the proposed district area. The Planning and Zoning Commission shall recommend approval, disapproval or modification of the proposed ODR zone. Upon submission of the report of the Planning and Zoning Commission or upon the expiration of the sixty (60) day period, whichever is earlier, the matter shall be transmitted to the City Council. The Design Review Committee shall be advised of any modifications to the proposed ODR zone recommended by the Planning and Zoning Commission. Non-concurrence: In the case of non-concurrence between the Commission and the Committee, the reports of both bodies shall be forwarded to the City Council for recommendation, Public hearing and considerations of City Council: Upon receiving the recom- mendations of the Planning and Zoning Commission, the proposed ordinance, and the report of the Design Review Committee on the proposed designation of an area as a design review district, the city council shall provide notice for and conduct a public hearing on an ordinance establishing the proposed design review district. The council may approve, modify or disapprove this ordinance Ordinance No. Page 4 proposal without further consultation with the Planning and Zoning Commission or the Design Review Committee. APPLICATIONS FOR CERTIFICATES OF APPROPRIATENESS: Certificate Required: No person shall undertake a change in appearance as defined in this Section, unless a certificate of appropriateness or a certificate of no material effect has been granted. 2. Conditions of Certificate Issuance: Certificate of No Material Effect: A Certificate of No Material Effect shall be issued when, in the opinion of the Building Official, the proposed alteration or construction requiring a regulated permit consists of ordinary maintenance or repair that does not involve changes in exterior architecture and general design, arrangement, texture, material, or color. Upon the filing of an application for a Certificate of No Material Effect, the Building Official shall determine within five (5) working days after staff receives the completed application if a Certificate of No Material Effect should be issued. If, after review, the Building Official determines that a Certificate of No Material Effect should be issued, the Building Official shall issue a Certificate of No Material Effect and shall notify both the applicant and the Design Review Committee. A regulated permit may then be issued if the project complies with all other applicable City Codes. If the Certificate of No Material Effect is denied, the applicant shall be notified within two (2) working days of the decision and the application shall be forwarded to the Design Review Committee for review for a Certificate of Appropriateness. be Certificate of Appropriateness: A Certificate of Appropriateness shall be applied for when, in the opinion of the Building Official, the proposed alteration or construction will result in a change of appearance or when a Certificate of No Material Effect is denied. Design Guidelines for Review of Applications: Design guidelines shall be adopted by ordinance by the Design Review Committee and the City Council for each design review district, and shall apply to all property requiring a certificate of appropriateness in each district. 4. Certificate of Appropriateness Review Process: ao Preliminary Review: Prior to application for a certificate of appropriate- ness, the applicant may request preliminary review by the Design Review Committee to discuss basic intentions and plans before investing Ordinance No. Page 5 time in detailed designs. Preliminary review is not required but recommended for large or complex projects. The applicant is encour- aged, but not required, to submit the application materials listed in Section 14.6J-4E of this Article. Final Application and Review: (1) Application Submission: (a) Application for a certificate of appropriateness shall be submitted to the Building Official for design review approval. All applications for a certificate of appropriate- ness shall be received at least seven (7) working days before the regularly scheduled meeting of the Design Review Committee. The Building Official shall forward the application to the Design Review Committee staff person within two {2) working days after the Building Official receives the completed application. (b) Within twenty-one (21) working days of submission of the application, the Design Review Committee shall vote upon any application for certificate of appropriateness, or the application shall be deemed as receiving approval from the Design Review Committee; provided, however, that the applicant may agree to a written extension of time. (2) Committee Review and Approval: (a) Committee Findings, The Committee shall review the application according to the duties and powers specified herein. The Committee shall consider whether the change in appearance conforms to design guidelines for the design review district in which the project is located. (b) Approval or Disapproval. The Committee shall approve, approve with modifications, or disapprove a certificate of appropriateness. If the application is approved or ap- proved with modifications acceptable to the applicant, a certificate of appropriateness will be issued, signed by the chairperson and immediately filed with the Building Official, together with the a~,plication, and a copy of the certificate sent to the applicant by ordinary mail. If the application is disapproved, it will be immediately filed, along with the Committee's findings, with the Building Official. Ordinance No. Page 6 (3) Appeal to the City Council. Any applicant aggrieved by any deci- sion of the Committee regarding a certificate of appropriateness in a design review district may appeal the action to the City Council. Such an appeal must be in writing and must be filed with the City Clerk no later than ten (10) business days after the filing of the abovementioned Committee's findings. The City Council shall, within a reasonable time, hold a public hearing on the appeal, give the public notice as required by State law, as well as provide written notice to the applicant and to the appellant, if different from the applicant, and decide the appeal within a reasonable time. In deciding such appeal, the City Council shall consider whether the Committee has exercised its powers and followed the guidelines established by law, this Article, and the design review report, and whether the Committee's action was patently arbitrary or capricious. In exercising the above-mentioned powers, the City Council may, in conformity with the provisions of this Article, reverse or affirm, wholly or partly, or may modify the order, requirement, decision or determination appealed from and may make such order, requirement, decision or determination as ought to be made, and to that end shall have the powers of the Committee from whom the appeal is taken. Compliance with Certificate Required: Certificates of appropriateness issued on the basis of approved applications authorize only those changes in appearance set forth in such approved applications and no other changes in appearance. It shall be the duty of the Building Official or designee to inspect, from time to time, any work performed pursuant to such a certificate to ensure compliance with the requirements of such certificate. If it is found that such work is not being carried out in accordance with the certificate, the Building Official shall issue a stop work order. Any change in appearance at variance with that authorized by the certificate shall be deemed a violation of these regulations. Revisions to Approved Design Plans: Substantive changes to an approved certificate of appropriateness require submittal of those changes to the Design Review Committee and the requirements set forth in this Section. E. SUBMITTAL REQUIREMENTS: Preliminary Review Submittal Requirements: Preliminary submittals may contain any elements called for in the final application submittal section, at the option of the applicant. Final Application and Review Submittal Requirements: The following are submittal requirements for all projects subject to design review. Ten (10) copies of all drawings and written materials must be submitted along with the Ordinance No. Page 7 design review application. These drawings may be design drawings, although construction {working) drawings may be substituted for design drawings. All submittal documents should follow accepted conventions of drawing, namely all drawings should be clearly labeled, scales shown, north arrow on plans, clear and readable linework, and should be as clear as possible. In addition to the following submittal requirements, each application shall contain the name and address of the applicant, address of the project, name and address of the property owner, a project description, and a project time schedule. Site Plan: For those applications for certificate of appropriateness that also require site plan review under Title 14, Chapter 5, Article H, entitled Site Plan Review, a site plan shall be provided in compliance with Sections 14-5H-2, 14-5H-4, and 14-5H-5 unless otherwise required by this Section. If requirements are in conflict, the more restrictive requirements shall apply. Site and Neighboring Environment: Provide photographs of the existing site and site conditions on adjacent properties within one hundred feet (100') of proposed changes. Include photos of views to and outlooks from the site. Clearly label each photograph. Landscaping Plan: Show at same scale as site plan. This may be combined with the site plan in Subsection E2a above, as long as all site plan elements and landscaping elements are easily discernible. {1) Existing trees five (5) inches or more in diameter with their proposed disposition, i.e., to be retained or removed. Give species and trunk diameter of each. (2~ Location, species names, including common and Latin names and size of all new plant materials at planting-gallon or box size. Use symbols and a legend as necessary. Ground cover may be indicated en masse. d. Building Elevations: (1) {2) (3) (4) (5) {6) Show all project elevations visible from public right-of-way or sidewalk. Note all finish materials on drawings and provide color samples. Dimensions of building heights from finish grade. Dimensions of all exterior walls and fences, including heights. Location, type and size of signs. Location of mechanical equipment, roof equipment, electrical transformers and solar panels, including means of screening roof equipment. Ordinance No. Page 8 Sections: Provide at least one sectional drawing at a suitable scale to show relationship of buildings to the site, public street and parking area, Signs; Provide a scaled drawing of each proposed sign with exterior dimensions and mounting height. Give total area of each sign. (1) Draw or provide sample of letters and logos, and the full message to appear on the sign. (2) Describe materials and colors of background and letters. (3) Give means and magnitude of illumination. g. Additional Information: (1) Additional information, drawings or other materials necessary to describe the project may be requested by the Design Review Committee staff person or Design Review Committee depending on the nature of the project or site. The applicant may include additional information or materials such as sketches, videos, models or photos if they help explain the proposal. {2) The Design Review Committee staff person may, at the staff's discretion, waive any of the submittal requirements if the nature of the project renders the requirement inappropriate, excessive, or unnecessary. REMEDY OF DANGEROUS CONDITIONS~: Except for emergencies as determined by the Building Official pursuant to the City Code, City enforcement agencies and departments shall give the Design Review Committee at least thirty (30) calendar days' notice of any proposed order for remedying conditions determined to be dangerous to life, health or property which may affact the exterior features of any building within a design review district. Where the danger to life, health or property may be abated without detracting from the exterior features of the building, the Committee shall have the power to require that changes or alterations not adversely affect the exterior features of a huilding. In such cases, it shall be the responsibility of the Committee and the City enforcement agency or department to cooperate with the property owner in an attempt to achieve a design solution whereby the dangerous conditions will be corrected with minimal adverse impact on exterior features. Such plan shall be approved by the Committee and shall be signed by the chair of the Committee, the property owner and the head of the City enforcement agency or department, See also Section 14-5F-3 of this Title. Ordinance No. Page 9 If a solution acceptable to the Committee, the City enforcement agency or department and the property owner cannot be reached within thirty (30) · calendar days or a period of time acceptable to the City enforcement agency or department, the agency or department shall proceed to issue and enforce its proposed order. G. VIOLATIONS: Any violation of this Section shall be considered a simple misdemeanor or municipal infraction or environmental infraction as provided in Title 1, Chapter 4 of the City Code. SECTION II. REPEALER. All ordinances and parts of ordinances in conflict with the provisions of this Ordinance are hereby repealed. SECTION III. SEVERABILITY. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adjudged invalid or uncon- stitutional. SECTION IV. EFFECTIVE DATE. This Ordinance shall be in effect after its final 3assage, approval and publication, as provided by law. Passed and approved this MAYOR ATTEST: CITY CLERK Approved by .,, Cit~/Attorney s Office,~_,~', 7~e proposed Design Review Overlay Zone (ODR) Ordinance would allow the City Council to establish design review districts in the central business district and the Near Southside Neighbor- hood. The proposed ordinance would not apply to areas of the city consisting of single-family homes. The proposed ODR Ordinance outlines the procedures for designating a design review overlay district, the application process for design review approval, and the application submittal requirements. THE .RR'EA FOE I~'~IGNATION-- AS ~)E$1~GN ~'EVI£W Ol$TElCT(5) ppdadnu.\drc2 Desi Ove: Iowa City Desig 410 E. Washingt Iowa City, IA 5; Tel: (319) 356-5: FAX: (319) 356-.~ AREA FOR DESIGNATION Proposed Design Review Overlay Zone Ordinance Iowa City Design Review Committee 410 E. Washington Street Iowa City, IA 52240 Tel' (319) 356-5236 FAX: (319) 356-5009 August 1, 1995 DESIGNATION OF DES)GN REVIEW OVERLAY DISTRICTS The process of designating a specific design review district begins with the Design Review Committee preparing a report on the proposed design review district which: 1. describes the existing characteristic or the desired characteristics of the proposed design review district; 2. describes boundaries of the district; 3. identifies, quantifies and characterizes the prevalence of existing architectural features or the creation of defining architectural fea- tures; and 4. defines the design guidelines to be used in the review of projects. The Planning and Zoning Commission, prop- erty owners in the proposed district, and the general public are involved in this process of designating a district. The official designation Council of a district would occur when City . adopts an ordinance designating the .clistfi~t ,~ .....+ ........... ~ ..... ..- APPLICATION APPROVAL PROCESS Tile design.review process is separate from the budding per/nit approval process. The design review pipeess coi~si:~t.s of two certificates. Certificates of No l~lateri~l Effect would be issued by the Bulkling Official fcir'an exterior change in appearance to a building o?~Jite which requires a building or sign permit and consists of ordinary maintenance or repair that does not involve changes m the exterior architecture and general design. Certificates of Appropriateness would be issued by tile Design Review Committee documenting approval of a proposal to make an exterior change in appearance to a builLling or site, which requires a building or sign. permit and consists of changes in fi~e'exterior architecture, and general decsign.'"' The Committee s decision .will'be based on a set of design gutdehne~-fdr tile specific district in which th~e~de~elopment project is located. The CommitCce's decision must be made within 21 ...~ w'd~'king days of tile application's submission. If an applicant rioes not agree with the Committee's decision, the applicant has the ability to appeal to the Board of AcFuctmcnt. ......... C;~3 c_o~c~. . .... l'_ ..... CERTIFICATE Of DES! APPROPRIATENESS COMM!'I SUBMITTAL REQUIREMENTS Depending upon tile type of change or ." alteration, an application for a cert!Bc'at~ of appropriateness would include..a'dombination of the following documents:" ' ~.Sird'and Neighboring Enviromnent -' Photographs · Landscaping. Plan · Building Elevatiods · Sectional Drawings · Signage Plan - Lighting Plan ??Je Design Revl review all project appropriateness t ordinance. As pr which 2 would b be either design I in the building tr: members of the c TtJe design design of a devel based on the cha district in which guidelines would which include sc: texture. These would guide the ign view posed the d the al lea- ed in top- the ;s of ation toil APPLICATION APPROVAL PROCESS The design.review process is separate from file building permit approval process. Tile design review process consists of two certificates, Certificates of No/Sit'aerial ]~ffect would be issued by the Building Official fdr'an exterior change in appearance to a building oi' site, which rollaires a building or sign permit and consists of ordinary ~naintenance or repair that does not involve changes in the exterior architecture and general design. Certificates of Appropriateness would be ~ssucd by the Design Review Committee documenting approval of a proposal to make an exterior change in appearance to a building or site, which requires a building or si~ petit and consists of changes in fl~e exterior archtt~ture and general deslgn." The Committee's decision ~i}l~e based on a set of design guidcline$-fo~the specific district in which th~d~opment project is located. The Commahe's decision must be made within 21 /~ing days of the apolication's submission, If an appli~nt does not agree with the Committee's decision, the applicant has the abiliW to appeal to the Board of Adiustment. .-. C,~3.~cia. . .. _ CERTIFICATE OF APPROPR ATEN ESS SU BIVI ITTAL REQ J REMENTS Depending upon the Wpe of change or.. ' alteration, an application for a centtic'ate of appropriateness would include,a /:ombination of the following documents.: o Site Plan ".Sire and Neighboring Envi:onmcnt '' Photographs DESIGN REVIEW COM~V!~TTEE AND ITS ..GUIDELINES · The Design Review Committee (DRC) would review all projects requiring a certificate of approprmteness under the proposed ODR ordinance As proposed, the DRC would meet twice a month and consist of 7 members, of which 9. would be licensed arclntects; 3 would be either design professionals and/or involved in the building trades; and 2 wouId be at-large · Landscap'ing Plan o Building Elevatiohs o Sectional Drawings ' '----.... * Signage Plan '--% * Lighting Plan -,., -.. The design guidelines used to review the tiesign of it development project would bc based on the characteristics of the specific district in which tile project is located. Tile guidelines would be based on principles which include scale, materials, color, and texture. These guidelines, not individual taste, would guide the review process. DESIGNATION OF DESIGN REVIEW OVERLAY D1STr~CTS The process of designating a specific design review district begins with the Design Review Comrmttee preparing a report on the proposed design review district which: 1. describes the ~.xisring chamcterlsfic or the desired characteristics of the proposed design review district; 2. describes boundaries of the district; 3. identifies, quantifies and characterizes the prevalence of existing architectural feature~ or the creation of defining architectural fea- tures; and 4. der'roes the design guidelines to be used in the review of projects. The Planning and Zoning Commission. prop- erty owners in the proposed district, and the general public are involved in this proce~ of designating a district. The official designation o,~ a district would occur when City Council adopts an ordinance designating the district. APPLiCATiON """ APPROVAL PROCESS The design review process is separate from the.. building permi{ approval process. The design ' review process consists of two certificates. Cer~flcages of NO Mate~.ctl ~ffect would be ' issued by the Building Official for an exterior ~ change in appearance to a building or site. "' which requires a building or sign permit and consists of ordinary maintenance or repair that . does not involve changes in the exterior architecture and general design. ' C~te$ o, f Ap~'o.~l~tenes$ would be issued by the Design Review Committee documenting approval of a proposal to make '. an exterior change in appearance to a building . or site, which requkes a building or sign permit and consists of changes in the exterior architecture and general design. The : Committee's decision will be based on a .set of design guidelines for the specific district in which the development project is located. The' ' Committee'$ decision must be made within 21 working days of the application's submission. If an applicant does not agree with the Committee'$ decision, the applicant has the ability to appeal to the Board of Adiuetment, CERTIFICATE OF APPROPri .A~ENESS REQUirEMENTS Depending upon the type of change or alteration, an application for a certificate of appropriateness would include a combination of the following docume~t.g.- · Site Plan * Site and Neighboring Environment Photographs · Landscaping Plan · Building Elevations · Sectional Drawlrigs · Signage Plan · Lighting Plan · .~, .~h:~ 2 u ~.'. in~ebui. ~l' J d~gn of GNATION OF IGN REVIEW AY DISTRICTS designating a specific design ~egi~s with the Design Review )aring a repot~ on the proposed tistrict which: .~ e~clsting cImmcteristic or the ~cteristics of the proposed ~' dL~trict; ,undaries of the district; lantifies and characterizes the existing archirecital features :~n of d~.Fming archit~ral fesign guidelines to be used in projects. '~d Zoning Commission, prop- :he proposod district, and the ire invotved in this proce~ of istrict. The official designation ~Id occur when City Council rance designating the district. APPLICATION APPROVAL PROCESS The design review process is separate from the . building permit approval process. The design review process consists of two certificates, C~¢ate$ o~ No Material l$1Tect would be issued by the Building Official for an exterior change in appearance to a building or site, which requires a building or sign permit and consists of ordinary maintenance or repair that does not involve changes in the exterior architecture and general design, Certificates of Approprlate~ass would be issued by the Design Review Committe~ documenting approval of a proposal to make an exterior c~ange in appearance to a building or site, which requires a building or sign permit and consists of changes in the exterior architecture and general design, The Comm. ittee's decision will be based on a set of design guidelines for the specific district in which the development project is located. The Committee's decision must be made within 21 working days of the appllcatlon's submission.. If an applicant does not agree with the Committee's decision, the applicant has the ability to appeal to the Board of Ad[u~a'nent. CERTIFICATE Of APPROPRi~ZtLE N ESS SUBMITtAI~ REQUIREMENTS Depending upon the type of change or alteration, an application for a certificate of appropriateness would include a combination of the following document4: · Site Plan * Site and Neighboring Env/ronment Photographs · Landscaping Plan * Building Elevations · Sectional Drawings · Signage Plan * Lighting Plan DESIGN REVIEW,'; {'~-:; COM M i TT E E AN D :'I~S · . The DeMgn Review Com,,if~ee (DRC) would :!::.. review all pmj~ requiring a cea~te of ~. ~ approprMten~ under the proud ODR , .~ ordi~n~. ~ propose, the DRC would m~t ~ c.. ~[ce a month and co~t of 7 mem~,'0f ' ,~hi~ 2 woul~ ~ lice~ archite~; 3 would  be ei~ d~ign profe~iona~ an~or in~61~ed in the building trade; and 2 would be at-la~ge , · ~ m~ of the communiW, .' ~ · ~e ~ ~Hnes u~ to re~ ~e ~' ~ .~' d~ign of a d~elopment proj~ wo~d be ~.:( : bas~ on the cham~eH~i~ of the s~ific i~:, d~ in which ~e p~ject ~tdelin~ would be bas~ on [whi~ include ~le, ~te~, color, and ' ~ure. ~e ~idelin~, n~ individual ~e, '. would guide ~e revi~ ::::r L'.~Rq gg,n. Community members participate in the design review process by volunteering to serve on the Design Review Committee for three years. The Committee consists of design professionals and citizens with vaxied backgrounds. The Committee uses a set of design guidelines when reviewing the design of development projects. The guidelines are based on principles which include scale, materials, color, and texture. These guidelines. not individual taste of Committee members, guide the review process. {3 Beginning with Urban R~newal the !,wa City community bas made an effort to participate in the design of the central downtown disLrict. In 1974, the City established the Design Review Committee to assist the City Council in reviewing the design of urban renewal parcels and improvements in public areas. With the recent adoption of the urban revitalization plans for the Near Southside Neighborhood. the Design Review Committee will continue ~' '" W.FIA'T'.I-5 'THE 'Hi.$ TORY" "OF" D~$1~-N REVt, EW' t'N .I.OWA: CITY~$- D,O~NT~WNli" to play a key role in downtown development. Developers applying for pro~rty ~ abatement must ~ve ~eir plans ~viewed by the Desi~ Review CommiRee and approved by the City Council. The community has successfully moved toward achieving some of its goals for the downtown by enabling the Design Review Committee to assist in the process. Changes continue to occur, however, that do not meet the community's design goals. For this reason the Design Review Committee proposes a design review process for all propex~y in the downtown area and the Near Southside Neighborhood. The details of this process are summ-dzed in the brochure "Proposed Design Review Overlay Zone Ordinance." o DESIGN REVIEW COMMITTEE IVJEMSERS JULY I, ~995- JUNE 1 , 1996 NANCY FOOTN E R LAURA A. HAWKS MARTIN HAYNES KARYL LARSON RANDY ROHOVIT CLARA SWAN 338-2674 338-3867 339-1282 358-8224 351-0000 337-9934 338-2363 351-0182 338-5352 Desig~ whi~ oppm aesthetl, riffeel ng to l/ee for ~s of th varied es are ~cale. Beginning witit Urban Renewal the Iowa City community ha~ nla,le an effort to participate in the design of the ccn~'al downtown district. In 1974. the City established the Design Review CommiRee to asM~t the City Council in reviewing the design of urban renewal parcels and improvements in public areas. With the ~cent adoption of the urban revitalization plans for the Near Southside Neighborhood. the Design Review Coremlace will continue DESIGN REVIEW COMMITTEE MEMBERS JULY .1, '1995- JUNE '1, 1996 NANCY FOOTN ER LAURA A. HAWKS MARTIN HAYNES KARYL LARSON 338'2674 338"3867 339-1282 358-8224 '.. . .-w..'i~ a.t. is :'.'vh'~" · ;I.',' '~GARy nA~l~3s,-oooo i'.'; H ; . WIlliAM NOWYSZ 337-9934 [[.OWA CI.'.~{S DOW~TO~.N.? ]~ PHIliP REISETTER 338-2363 RANDY ROhOVIT 351-O~82 to play a key role in downtown development. D~;~i ~ CLARA SWAN 338-5352 'e,opers applying for property tax abatement must have their plans reviewed by the Design Review Committee anti approved by the City Council. The community has successfully moved toward achieving some of its goals for the downtown by enabling the Design Review Committe~ to asM~t in the process. Changes continue to occur. however. that rio not meet the community's design goals. For this reason the Design Review Committee proposes a design review process for all property in the downtown area and the Nero' Southside Neighborhood. The details of this process are sumrltarized in the brochure "Proposed Design Review Overlay Zone Ordinance." 0 ;'." ',W H'.AT · .1 S ,'.DESIGN- ; . ;; · ...: : fi, , R.E'VI'E':W ?' Design review is a process ~n which citizens have an opportunity to review aesthetic changes in downtown Iowa City. These changes affect buildings and their facades, the streetscape, and public spaces. To ENHANCE~THE EXISTING C~HARACTE R' ;~OWA C:!TY~S DOWNTOWN This unique place we call Iowa City is symbolized by itsdowntown, which is a product of the natural environment. the people who have built there, and time. When one visualizes Iowa City one often sees downtown in conjunction with the University of Iowa campus. Through the years, it is here where people have come together. The downtown consists of a wide variety of styles of architecture and special street.scape features. Its composition blends the architecture of historical buildings with those of more modern designs. Buildings which have no relationship to downtown Iowa City. its setting. people. or past. can disrupt the harmony of downtown.. To PROMOTE: THE DEVELOPMENT OF DIV;RS~TY AND .~REAS OF "~[I~.E4:: ! AL C~HARACTER TO P~OVIDE: F'OR A TO H PLEASANT, I~!CH AND DOWNT. O~ DIVERSE PEDESTRIAN ~'XPERIENCE WITHI~H.[ DOWNTOWN '/ The downtowl "'~. C~ating an inte~s~ng and dive~e /. ~owa City is a rich blend of peo~i~m~tivi- ~des~ian experience ~qui~s competing and human se~ .......... While prim~il ties and places. F~m I~ge scale facilit~, the act~v;hes occurring w~th~D, ~mldmgs ~ such ~ Old ~pitol Mall to smaller indivi- ~, adjacent public spaces. Thi~inte~onnec- down~wn is ah ~ - ~' cultu~. Incor[ 't~on draws people downtown. People a~ dual s~refron~ that line the pedes~ian a~o~wn because they can shop built environm ~ll. downtown Iowa City promotes diversity at ~Ls~6~ work in office b~ildings. eat our humanity. in ~e desi~ and u~s of tho~ s~uctu~s. and'~mk at re~an~. and relax and of the area, The downtown provides a place for ~tail and - office activity. dining and entertainment. ,,... "~ather as a commum~,~parks and public stimulate our ..~ spaces. The ~ue ex~r~cn~.of downtown is senses. ~c~ation and leaning. and housing;., ~- human activity, Thoughtful d~i~ of public Given t~t the desi~ of,~ownt~wn buildings spaces and s~e~pes provides a '~ stimulating gathering place ~ shop. m~ and their functions~off~ntly c~nge. de- sign guidelinew'~'needed to p~ser~ the and eat. uniguen6~s tht characterizes downtown Iowa h l: ~ -~ _ ~ ~ '~ _ ~:. the ,he the me iety of ~tscape ,ith Lings To PROI~OTE THE DEVEI. OPM ENT OF DIVERSITY AND ~D~REAS OF '~' S~.EC IAL C~HARACTER WITHIN THE DO~YNTOWfi! Iowa City is a rich blend of p~6pte4~ctivi- ties and places. From large scale facili~3es~, such as Old Capitol Mall to smaller indivi- ~ - dual storefronts that line the pedestrian mall, downtown Iowa City promotes diversity in the design and uses of those structures. The downtown provides a place for retail and office activity. dining and entertainment, ~.* ' recreation and learning. and housin§., ,,," Given that the design of d~ow~/t~n buildings and their functionj,co~s~Otantly change. de- sign guideli?es~ ~are needed to preserve the uni,quene~ that characterizes downtown Iowa To PROVIDE FOR A P~.EASANT~ RICH AND DIVERSE PEDESTRIAN EXPERIENCE Creating an interesting and diverse//--'" pedestrian experience requires connecting the activities occurring within-b~ildings to adjacent public spaces. ~his mte~onnec- ~'~ti~ draws ~ople~ow'h~own. People ~e a~a~ do~n ~cause they can shop at ~ta,l stonework ,n office bu,ld,ngs. ea ~nd-ffrink at ~gt.~ran~. and ~lax and "~ather as a commun]~ parks and public spaces. The ~ue experi~of downtown is human activitF Thoughtful d~i~ of public spaces and s~e~pes provides a' ~ stimulating gathering place to shop. ~e~ TO H?MANiZE THE / THE ARTS /"'AND DESIGN EXCELLENCE The downtown provides a rich. exciting and human setting for urban activities. While primarily a center for commerce. downtown is also a center for arts and culture. Incorporating works of art into the built environment keeps us in touch with o,r humanity. Along with the architecture of the area. art in public spaces eau stimulate our intellect and satisfy our senses. TO £NHANCE T~II~- EXISTING C[NARACTER OF' IOWA C:ITY"S Dow 'rowN '~is unique place we call Iowa City is symbolized by its'downtown. which is a product of the natural environmeg, at. the people who have built there. and When one visualizes Iowa City one often sees downto~rn in conjunction wi~h the University of Iowa campus. Throu§h the years, it is here where people haw; come together. The downtown consists of a wide variety of styles of ~rchitecture and special streetscape features. Its composition blends the architecture of hiswrical buildings with those of more modern designs. ]Buildings which have no relationship to'dosmtown Iowa City. its setting. people. or past. can disrupt the harmony of downtown.. TO PROMOTE THE DEVELOPMENT OF DIVERSITY AND AREAS OF' SPECIAL CHARACTER WITHIN THE DOWNTOWN gowa CAty is a rich blend of people, activi- ties and places. From large scale facilities such ~s Old Capitol Mall to smaller indivi- dual storefronts that line the pedestrian m~11, downtown Iowa City promotes diversity in the design and uses of those structure~ The downtown provides a place for retail and office activity, dining and entertainment, recreation and learning. and housing. Given that the design of downtovrn buildings and their functions constantly change. de- sign gnideliues are nee&d to preserve the uniqueness that characterizes downtown Iowa City. . .-' _-. '-4--~-~--:' ~ ' -- TO PROVIDE FOR A PL~EA$ANT~, R~GH AND DIVERSE pEDESTRIAN EXPERIENCE Creating an interesting and diverse pedestrian experience requires connecting the activities occurring within buildings to adjacent public spaces. This intorconnec- tiou draws people downtown. People arc attracted downtown hecause they can shop at retail stores, work in office buildings, eat and drink at restaurants, and relax and gather as a community i~ parks and public spaces. The true experience ol downtown is human activity. Thoughtful des~ of public spaces and streetscapes provides a stimulating gathering place t~ shop, meet. and eat. To DOWN'; AND D The down and human While pri~ downtown i · culture. I~ built envir OUI' human of the area stimulate c MICROFILMED BY _ST ~NFORMATION TECHNOLOGIES RE,TAKE ~ - 84 ;.~,,,: ..~..: ...... . . ..~ ..~............. ~ '~'- .... ,.. ':...: .';-'.' -T.~'~"... ,. To ENHANCE TNE EXISTING C:HARAGTER OF IOWA C:gTY~$ DOWN'rOWN q~ais unique place we call Iowa C~ty Es symbolized by its dovoatoxrn. which Es a product of the natural environment. the people who have built there, and time. g/fhen one visualizes Iowa City ore.~ often sees downtown in conjunction wil~h the University of Iowa campus. Thrangh the year~, it Es here where people have come to~ether. The downtown consists of a wide variety of styles of architecture and special ~creetscape features. Its composition blends the architecture of historical buildings with those of more modern designs. Buildings which have no relationship to'dovmtown Iowa City. its setting, people, or past, can disrupt the harmony of downtown].. TO PROMOTE Ti~E DEVELOPill ENT OF DIVERSITY AND AREAS 0~' SPECiAl. CHARACTER WITHIN THE DOWNTOWN Iowa City is a rich blend of people, activi- ties a~d places. From large scale facilities such as Old CapRol Mall to smaller indivi- dual storofronts that line the pedesLrima ~all, downtown Iowa City promotes diversity in the design and uses of those structure& The downtown provides a place for retail and office activity. dining and entertainment. recreation and learning. and housing. Given that the design of downtown buildings and their functions constsutly change, de- sign guidelines mm needed to preserve uniqueness that characterizes downtown Iowa City. To PROVIDE FOR A PLEASANT~ RiCH AND DIVERSE PEDESTRgAN EXPERIENCE Creating an interesting and diverse pedestrian experience ~quires connecting the activities occurring withha buildings to adjacent public spaces- This interconnec- t, ion draws people downtown. People are attracted downtown because they can shop at retail stores. work in office buildings. eat and drink at restaurants. and relax and gather as a community in parks and public spaces. The true experience of downtown is human activity. Thoughtful design of public spaces and streetscapes provides a stimulating gathering place to shop. meet. and eat. To DO~NT AND D The down! and human While prim downtown i · culture. In built anvir~ our hnmanl of the area, stimulate o ,/T. 'A'R':E T HE'. L:S' O.F ":'DES. HANGE THE ~HARACTER OF DOWNTOWN ~ we call Iowa City is clowntown. which is a ural environment. the uilt there, and time. :es Io~ca City one often ranjunction with the campus. Through the acre people have come · sists of a wi&e variety of rue and special sh-eet.scapa msition blends the storica] buildings with ]ern designs. Buildings ationship to'downtown ~ng, people, or past. can ~ny of downtown.. To PROMOTE 'THE DEVELOPE,IENT OF DIVERSITY AND AREAS OF S~EClAL ~H~RACTER WITHIN THE DO~'NTOWN ~owa City is a rich blend of people, activi- ties and places. From large scale facilities such as Old Capitol Mall to smaller indivi- dual storefronts that line the pedestrian mall. downtown Iowa City prolnotes diversity in the design and uses of these structure~ The downtown provides a pla¢ for retail and office activity, dining and entertainment. recreation and learning. and housing. Given that the design of down':own buildings and their functions constantly change, de- sign guidelines are needed to preserve the uniqueness that characterizes dowutown Iowa City. TO PROVIDE FOR A PLEASANT, ~!CH AND DIVERSE F~£DESTRIAN EXPERIENCE Creating an interesting and diverse pedestrian experience ~luires connecting the activities occurring within buildings to adjacent public spaces. This interconnec- tion draws people downtown. People are attracted downtown because they can shop at retail stores, work in office buildings, eat and drink at restaurants. and relax and gather as a community ha parks and public spaces. The true expexience o[ dow~tawn is human activity. Tha~lghtful design of public spaces and streempes provides a stimulating gathering place to shop, meet. and eat. TO HUMANIZE THE DowNTOWN BY PROMOTING THE ARTS AND DESIGN EXCELLENCE The downtown provides a rich. exciting and human setting for urban activities. While primarily a center for commerce. downtown is also a center tot arts and culture. Incorporating works of art into the built environment keeps us in touch with our humanity. Along with the architecture of the area, art in public spaces can stimulate our intellect and satisfy our City of Iowa City MEMORANDUM Date: April 4, 1996 To: City Council From: Martin Haynes, Chair Design Review Committee Re: Design Review Overlay Zone Ordinance For over a year, the Design Review Committee has been working on the proposed Design Review Overlay Zone Ordinance, which would expand the scope of the design review process in ~owa City. Last June, the Committee brought the proposed ordinance before the Planning and Zoning Commission. Having not received a favorable response, the Design Review Committee requested the Commission defer consideration of the ordinance so that the Committee could make a special effort to educate the community regarding the concept of design review and the proposed ord;,nance. Over the past several months, the Committee has made presentations to a variety of community organizations {a list of which is attached). In speaking to theseorganizations, the Committee has distributed the enclosed brochures describing what design review is and describing the proposed Design Review Overlay Zone Ordinance. In addition to speaking with these community organizations, the Committee held a public forum on January 23, 1996. Nearly 475 invitations (including the ~o brochures) were mailed to property owners and first floor business owners in the central business district and the Near Southside Neighborhood. Even though the weather was not inviting, approximately 30 people attended the forum. The Design Review Committee feels it imperative that the community organizations and individuals representing the interests of downtown Iowa City, and the Near Southside Neighborhood voice their concerns and positions on the proposed ordinance. Therefore, we have sent out letters inviting them to attend your April 9, 1996, public hearing or to directly send their comments to you. Enclosed in your packet, along with a copy of the proposed ordinance, is a June 16, 1995, memo from Laura Hawks to the Planning and Zoning Commission. This memo generally summarizes the mechanics of the Design Review Overlay Zone Ordinance. However, since that memo was written a couple of changes have been made to the proposed ordinance, both in response to concerns expressed at Planning and Zoning Commission meetings. As originally written, this enabling legislation would have allowed the City Council to designate design review districts throughout the community. Though the Committee's immediate interest in designating districts has always been the downtown area, the Committee saw benefits of adopting an ordinance that would allow the Council to designate districts throughout the community. When initially presented to the Planning and Zoning Commission, Commissioners stated that they could not support an ordinance that allowed the designation of districts throughout the community. In response to the Commission's concerns and objections, the Committee rewrote the ordinance such that the ordinance only allows the designation of design review districts in an area generally described as the downtown and the Near Southside. (This area is outlined in the blue brochure entitled "Proposed Design Review Overlay Zone Ordinance") When the Design Review Committee recently brought the proposed ordinance back before the Planning and Zoning Commission, both members of the public and members of the Commission expressed the preference that appeals of the Design Review Committee's decisions go before the City Council rather than the Board of Adjustment. Given that the proposed Design Review Overlay Zone Ordinance would be an overlay zone as part of the Zoning Chapter of City Code, City staff has always recommended that the preferred appellate body to hear appeals of the Committee's decisions would be the Board of Adjustment. However, staff has recently taken the position that the City Council could designate itself as the appellate body. At its last meeting, the Committee voted to amend the ordinance so that the City Council could act as the final arbiter in the appeal process. As these changes demonstrate, the Committee has been receptive to comments from the public and the Planning and Zoning Commission. When suggested changes would not interfere with the integrity of the ordinance, the Committee has considered such changes. However, the Committee is dedicated to a review process that ensures good design in the downtown area. The Committee believes the most effective means of ensuring good design in this area is to establish a process by which all exterior changes to the area's buildings and streetscapes participate in a design review. The concept of Design Review is a long term commitment and effort that can preserve and enhance the unique and diverse character of Iowa City's downtown created by its amhitecture and streetscape. The Design Review Committee has worked hard to educate the public about the merits of the proposed ordinance and the important role good design plays in maintaining the physical and economic vitality of downtown Iowa City. It is the Committee's unwavering belief that Design Review as defined by the ordinance is a participatory process that will be of great benefit to the community both now and in the future. For this reason, we have submitted the proposed ordinance for your approval. Committee members will be present at both your April 8 work session and April 9 formal meeting. At your April 8 work session, the Committee would like to present the slide show that we have presented to community organizations and to review with you the mechanics of the proposed ordinance. We would also like to address any comments or questions the Council has regarding the proposed ordinance. Presentations to Community Organizations Topics: "What is Design Review?" and "What is the Proposed Design Review Overlay Zone Ordinance" University of Iowa Campus Planning Committee Environmental Advocates Friends of Historic Preservation Greater Iowa City Apartment Association Home Builders Association of Iowa City Board of Directors Iowa City Area Chamber of Commerce Board of Directors Iowa City Association of Realtors Board of Directors Iowa City Business and Professional Women Iowa City Public Library Friends Foundation ARTS Iowa City (formerly known as the Iowa City/Johnson County Arts Council) Project GREEN Downtown Assoc!ation Board of Directors bj~d.,ozord City of iowa City MEMORANDUM Date: June 16, 1995 To: Planning and Zoning Commission From: Laura Hawks, Chair Design Review Committee Re: Proposed Design Review Overlay Ordinance The Design Review Committee recommends to the Planning and Zoning Commission and the City Council adoption of the proposed Design Review Overlay Zone Ordinance. The proposed ordinance would create a new overlay zone as part of the zoning ordinance. Though the ordinance would allow the City Council to designate design review districts throughout the community, the immediate interest of the Committee is to further its commitment to the downtown area by investigating establishing design review districts in the CB-10 and CB-5 areas of the community. Changing Role of the Design Review Committee The Design Review Committee was initially es'ablished to assist the City Council with the design of redevelopment parcels under urban renewal. Up to this point in time, the Committee's role has been advisory to the City Council when reviewing the exterior design of specific development projects. Projects that the Committee reviews today either are a result of "the use of public funds" for a project (urban renewal projects and more recently urban revitalization projects) or a project which impacts city-owned property in the urban renewal area (such as awnings and canopies projecting out into City Plaza). We propose to expand the scope of design review to areas throughout the community which the City Council has determined requires special attention. In areas designated by the City, the change or alteration of the exterior features of a building and its site would be subject to the design review process. This review would not be required because of the use of public funds in a project or because a private development extends into or onto public property, but because the public benefits from good design of exterior buildings and site improvements. Design Review Overlay Ordinance Achieving this expanded design review scope is a two step process (See Figure 1 ). The first step is for Council to adopt enabling legislation, which gives the City authority to establish specific design review districts. The proposed Design Review Overlay Ordinance would authorize the City to establish design review overlay districts. The Design Review Overlay Ordinance outlines the procedures for designating a design review overlay district, the application process for design review approval, and the application submittal requirements. This ordinance outlines the general regulations for design review regardless the location of the project being reviewed. Designation of Design Review Overlay Districts The process of designating specific design review overlay districts is outlined in the Design Review Overlay Ordinance end in Figure 2. The process begins with the Committee preparing a report on the proposed design review district which 1) 2) 3) 4) describes the existing characteristics or the desired characteristics of the proposed design review district; describes the boundaries of the district; identifies, quantifies and characterizes the prevalence of existing architectural features or the creation of defining architectural features; and defines the design guidelines to be used in the review of projects, The preparation of the report is extremely important as it provides the rationale for designating an area a design review district and the rationale for the guidelines used when reviewing projects in that district. As Figure 2 indicates, the Planning and Zoning Commission, the City Council, property owners in the proposed district, and the general public would be involved in this process. Applications for Certificate of No Material Effect and Applications for Certificate of Appropriateness The Design Review Overlay Zone Ordinance also outlines the application process for design review approval. The process contains two type of certificates, Certificates of No Material Effect and Certificates of Appropriateness (see Figure 3). Certificates of No Material Effect would be issued by the Building Official when the proposed alteration or construction consists of ordinary maintenance or repair that does not involve changes in exterior architecture and general design, arrangement, texture, material, or color. Certificates of Appropriateness would be issued by the Design Review Committee documenting approval of a proposal to make a change in the exterior appearance to a parcel within a design review district. The Committee's decision will be based on a set of design guidelines for the specific district in which the development project is located. If an applicant does not agree with the Committee's decision, the applicant has the ability to appeal the decision to the Board of Adjustment. The purpose of this memo has been to briefly explain the changing role of the Design Review Committee, the steps involved in expanding the scope of design review, the process of designating specific design review districts, and the procedures for approving the exterior design of a project within a design review district. Members of the Design Review Committee will be present at your July 6, 1995, meeting, to further elaborate on the proposed Design Review Overlay Ordinance and to answer any questions you and the public may have. Figure I~IAJOR STEPS TO EXPANDING DESIGN REVIEW Adoption of Design Review Overlay Ordinance Adoption of ordinance designating specific design review district · ~; .... '.._ Adoption of Resolution changing Committee composition and amending Committee By-Laws Adoption of ordinance designating specific design review district Adoption of ordinance designating specific design review district cflow20~data\expndd~c.cfl Figure 2 DESIGNATION OF DESIGN REVIEW OVERLAY DISTRICTS Design Review Committee (DRC) prepares report and proposed ordinance designating an area a design review district DRC holds public hearing on report and ordinance DRC sends ordinance to Planning Zoning (P&Z) Commission DRC notifies property owners in proposed district ;:- ; Within 60 days of receiving report and proposed ordinance, P&Z holds public hearing and shall submit its recommendation to City Council In case of non-concurrence between P&Z and DRC, the reports of both bodies shall be forwarded to the City Council for recommendation L City Council holds public hearing on ordinance Council adopts ordinance cflow201d ala~desigord.cfl Figure 3 THE PROPOSED DESIGN REVIEW PROCESS FOR APPLICATIONS FOR CERTIFICATE OF APPROPRIATENESS Application for Approval of a Project within a Design Review District Design review not required Applicant applies for building permit by normal process Granted FBuilding Official Consideration of Certificte of No Material Effect _Preliminary~ . Review (Optional) Approved Denied Design review required Applicant prepares design review submittal requirement for Certificate of Appropriateness Design Review Committee consideration of Certificate of LAppropriateness Denied c ~c(Iow20[data',prdrproc dfl lb) Within twenty-one (21) working days of submission of the application, the Design Review Committee shall vote upon any application for certificate of appropriateness, or the application shall be deemed as receiving approval from the Design Review Committee; provided, however, that the applicant may agree to a written extension of time. Staff recommends that the number of days by which the Committee must act on an application remain at twenty-one working days. Staff believes that twenty-one working days is the minimum number of days necessary to have a committee review process. Given the proposal that the Committee meet twice a month, twenty-one working days is the minimum number of days, during certain times of the year, between when an applicant could submit an app!ication and when the application could be reviewed at a regularly scheduled meeting. This tight time schedule would require that the Committee make a decision after only reviewing the propo-~al at one meeting. If the Committee found components of a project unsatisfactory that could not be resolved at that meeting, it would have to deny the project versus working with the applicant to resolve the problem; unless of course, the applicant agrees to a written extension of time. Having fewer than 21 working days would require the Committee to call special meetings or for the Committee to meet more frequently than the proposed twice a month schedule. Meeting more frequently and holding special meetings requires more staff time in terms of preparing for those meetings. Already, with meeting twice a month, we have already doubled the number of times the Committee will meet. Also, working within a regular meeting schedule allows staff to more efficiently prepare for projects being considered while continuing to work on staff's other non-design review responsibilities. Spending more time to prepare for special meetings or even more frequent regularly scheduled meetings requires more staff time. If the Committee wishes to meet more frequently or to operate by calling special meetings more frequently, the Committee may wish to consider establishing a fee for the design review process in order to generate funds for additional staff time. Establishing a more comprehensive review process requires an added expense for both the developer and the City through additional time and expense of preparing and reviewing the projects. Staff has kept the time issue in mind when preparing the proposed ordinance and has prepared a tight time schedule. One means of expediting the design review process would be to establish fairly specific design guidelines and to have them administered by staff rather than by the Committee; the Committee would become involved if there becomes a disagreement between the staff and the applicant. Otherwise, a design review process which requires the involvement of e committee will take time. REMINDER: PLEASE BRING THE DESIGN REVIEW OVERLAY ORDINANCE MATERIALS FROM THE RECENT COMMITTEE PACKETS OF INFORMATION. IF YOU DO NOT HAVE THIS INFORMATION, PLEASE CALL ME AND I WILL BRING COPIES TO THE MEETING. 03/07/199G 02:40 3193510873 NCGINSBEEG PAGE 01 I ' m.c. ginsberg jewelers, inc. 110 east washington Iowa city, Iowa 52240 319-351-1700 Arm: David Sohoon Re: Design Review Committee 1 would like to express my interest in achieving an aesthetically pleasing shopping and architecturally stimulating environment in downtown Iowa City. While it is extremely important that the Design Review Commiftee does not chill the creative effort in downtown Iowa City, guidelines have to be achieved and maintained to project both the unique character of our downtown while at the same time not stifling the creative process. It is my belief that the Desipn Review Committee serves this function well. As such, I would like to emphasize my strong support for their ideas and purpose. I would be happy to discuss my ideas as well as the challenges that lie in front of our downtown. Sincerely, ,~/.. Mark C, Ginsberg ~ ~....g. estautanI & Pub -4ll~ 405 South Gilbert Street Iowa City, Iowa 52240-4918 7 March1996 Planning and Zoning Commission City of Iowa City 410 E. Washington Iowa City, lowa 52240 Dear Commissioners: I would like to strongly support the Design Revlerw Commission proposal for review of the near southside redevelopment. The Southside is the future of downtown Iowa City and we must be certain that it develops to equal or exceed the success of our 1970's Urban Renewal project. One of the elements of that shaped that project was design review. As a longtime owner of a business and building in the Southside. I hay e witnessed develop- ments that met zoning requirements but were not Integrated with surrounding structures. Design review can help assure that we have a cohesive redevelopment of the Southside. The Southside will have more and larger parcels to be developed than In the earlier Urban Revewal Project. I feel that this creates an even greater need for a Design Review process. As a property owner who will be subject to the Design Review process, I feel that the pro- posed ordinance has addressed the problems of earlier Design Review. Finally I would welcome the assistance provided by the process in developing my property as part of a cohesive new urban center that would be attractive, useful and beneficial for all. Sincerely, President FRESH FOOD CONCEPTS 114 East Collage Street - Iowa City, IA. 52240 tel: I319) 338-3568 fax: (319) 83~,3783 TO: David Sohoon 3ti§-5009 Number of pages transmitted: 7-Mar-g6 It May Concern: writing to let you know we are supportive of the Design Review Committee got the OVerlsy zones. If you have any questions pieuse feel free to call me et '...Sincerely yours, :' J es Me danere, Preside t Fresh Feed Concepts, Inc. Iowa City Business and Professional Women For all working women Iowa City Design Review Committee Arm: Martin Haynes, Chair 410 E. Washington Street Iowa CID', IA 52240 March 7, 1996 Dear Mr. Haynes: I am writing to officially notify you of Iowa City Business and Professional Women's endorsement of the proposed Design Review Overlay Zone Ordinance. A motion to this effect was voted on and carried unanimously at our February 20, 1996 meeting. We support your work in our community and would like to commend you on your efforts. Sincerely, Terri Hein, Corresponding Secretary Serving the needs of Iowa Ci~'s working women FRIENDS OF HISTORIC PRESERVATION P.O. Box 2001, Iowa City, Iowa $2244 ;1 March 4, Planning and Zoning Commission 410 E. Washington Iowa City, IA 52240 Dear Commissioners: The Board of Directors of Friends of Historic Preservation is very supportive of the Design Review Committee's efforts to extend design review to additional areas of the downtown. The Committee has shown what a fine job it has done with its original charge, the urban renewal section of the downtown. ~It would also like to have the authority to review design in the Near Southside Neighborhood and in the remainder of the central business district. The Committee appears to be sensitive to the needs of business owners, customers, visitors, and the community. The members of the Committee have also shown a sensitivity to historic preservation and to the importance of our City's architectural history. It is clear to us that design review works. We urge the Commission to support the Design Review Overlay Zone Ordinance. Best wishes, Paula Brandt, President Friends of Historic Preservation THE UNIVERSITY OF IOWA i: December 5, 1995 Martin Haynes Iowa City Design Review Committee 410 E. Washington Street Iowa City IA 52240 Dear Mr. Haynes: Thank you for describing the activities of the Iowa City Design Review Committee. Your explanation of the aspects of design review and the application of aesthetic principles to planning of new construction and remodeling of existing buildings was very informative. Members of the Campus Planning Committee all expressed appreciation of the appearance and character of our downtown area and know that your past work has had an important and beneficial impact on that area. We hope that the government, businesses and residents of Iowa City and the University of Iowa can continue to collaborate in the development of the environment that we share. Sincerely, Mary Blegen Chair Campus Planning Committee c: Gary Nagle I\p\com\cpc~designrv.d95 Planrag a.ud Achn~n~$~'a~l~e Service Campus Plan~ng Comtr, it~.~ Dh~c~or: D~ck Gibson 416 Nor& Hall 319/335-1201 FAX 319/335-1210 Chair: Ma.,y Blegen 336 Nursing Building 319/335-7045 FAX 319/335.9990 Planning and Zoning Commission City of Iowa City Iowa City Civic Center Iowa City, Iowa 52240 ARTS CENTER AND GALLERY · 'i29 East Washington Street. Iowa Cit'/, Iowa · 52~40-3995 · (319) 337-7447 November 30, 1995 Dear Commissioners: I have been asked by the ARTS IOWA CITY Board of Directors to announce their official, unanimously support for the proposed Design Review Overlay Zone Ordinance (ODR). ARTS IOWA CITY supports the modestly expanded role of the Design Review Committee to oversee design review of buildings within the central business district and the Near Southside Neighborhood, and then to make recommendations to the City Council based upon their review, as the ODR proposes. Our organization recognizes the importance of citizen input into the aesthetic features that affect our public spaces. ARTS IOWA CITY is located downtown in the historic Jefferson Building, which has recently had its lobby and corridors beautifully renovated by the owners of the building. We have seen first hand what a difference a well-designed plan makes in upgrading a specific site, as well as enriching the community, by creating a place of beauty that all who enter here will enjoy. Although the ODR addresses buildings' exteriors, the impact will be similar. We encourage you to join us in endorsing this much needed ordinance. Sincerely yours, Dianne Kaufman Coordinator, ARTS IOWA CITY cc: City Council Steve Atkins, City Manager City of Iowa City MEMORANDUM Date: To: From: Re: July 13, 1995 Design Review Committee David Schoon, Economic Development Coordinatot~,~ Design Review Overlay Zone Ordinance At the July 6, 1995, Planning and Zoning Commission, a majority of the members of the Commission expressed strong reservations regarding the Design Review Overlay (ODR) Zone Ordinance. Comments expressed at the meeting included opposition to the concept of government regulating the design of private development projects and concern regarding applying the overlay zone to any area throughout the community - the opinion was expressed that the ordinance should only apply to high density commercial and high density residential areas of the community and should not apply to single-family areas of the community. After the Planning and Zoning Commission meeting, the chair formed a subcommittee, consisting of herself, Karyl Larson, and Clara Swan, to prepare a response to the concerns expressed at the Planning and Zoning Commission. The subcommittee addressed the Commission's concern regarding applying the overlay zone to any area of the community. The subcommittee recommends that the Design Review Committee adopt the position that the ODR Zone Ordinance specifically limit the area of the community in which the City would consider establishing design review districts. This area would consist of the downtown and the Near Southside Neighborhood and is highlighted on the attached map. The proposed ordinance would be amended to reflect this change. Attached are the first three pages of the proposed ordinance with the proposed revisions. This means design review districts could only be established within this area; this does not mean this area would become a design review district with the adoption of this ordinance. With the adoption of the ordinance, the City would still have to go through the formal process of designating a design review district(s) within this area. This may mean establishing one district for the entire area, two or more districts for the entire area, one district for part of the area, or no districts for any part of the area. The point is that the City must still go through the formal process of designating a district within this area. The subcommittee is also preparing a brief presentation to make to the Planning and Zoning Commission regarding the need for design review in the downtown and the Near Southside Neighborhood. The Planning and Zoning Commission will discuss the Design Review Overlay Zone Ordinance at its July 17, 1995, informal work session and will formally consider the ordinance at its July 20, 1995, formal meeting. The time and place of these meetings will be discussed at Committee meeting on Monday. THE AREA L~MOTED~ FOR DESIGNATOON AS DESOGN REVIEW DISTRICT(S) PREN? --? KIRKW00[ ORDINANCE NO, AN ORDINANCE TO AMEND TITLE 14, CHAPTER 6E, "ZONING," ARTICLE J "OVERLAY ZONES" BY ADDING A NEW SECTION 4, ENTITLED "DESIGN REVIEW OVERLAY ZONE {ODR)" OF THE CITY CODE. WHEREAS, the City of Iowa City deems it necessary and appropriate to establish formal design review procedures and guidelines to use when evaluating deve!o13men~ projects and to aeeict the City of Iowa City with other urban design related projects in the central busines~ district and the Near Southside N~eighborhood, and WHEREAS, the City deems it in the public interest to establish enabling legislation to allow. the designate!on..o.f. design review districts throughout tho oity in the central business distri.ct. and the Near Southside Neiqhborhood. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: SECTION I. AMENDMENT. 14-6J-4: DESIGN REVIEW OVERLAY ZONE A. PURPOSE AND INTENT: The purpose of this Article is to: Promote the public health, safety and general welfare of the citizens of the City. Promote orderly community growth, protect and enhance property values, and encourage both harmonious and innovative design. Protect and enhance the social, cultural, economic, environmental, and aesthetic development of the community central business district and the Near Southside Neiqhborhood. Recognize environmental and aesthetic design as an integral part of the planning process within the central business district and the Near Southside Neighborhood. Recognize that land use regulations aimed at these objectives provide not only for the health, safety and general welfare of the citizens, but also for their comfort and prosperity, and for the beauty and balance of the community. These objectives are, therefore, the proper and necessary concerns of local government. B. DEFINITIONS: As used in this Zone, the following definitions shall apply: APPLICATION: A written request by a property owner or their agent to the Design Review Committee for a certificate of appropriateness, Ordinance No. Page 2 CERTIFICATE OFAPPROPRIA TENESS: The document which evidences approval by the Design Review Committee of a proposal to make a compatible change in exterior appearance to a parcel within a design review district. This certificate must be secured before a building permit, sign permit, or other regulated permit may be issued. CERTIFICATE OFNO MATERIAL EFFECT: The document which evidences that a certificate of appropriateness is not required for exterior alterations or construction which consist of ordinary maintenance or repair even if a regulated permit is otherwise required. CHANGE IN APPEARANCE: Any change or alteration of the exterior features of a building or change or alteration of the exterior appearance of real property within a design review district. This definition shall pertain only to changes in exterior appearance which are visible from the public way and for which a building, sign or other regulated permit is required for compliance with applicable City codes. Furthermore, nothing in this definition shall be construed to prohibit or limit normal repairs or maintenance which do not involve alterations or changes in the exterior features of a building or real property and for which no regulated permit is required. COMMITTEE: The Design Review Committee as established by Resolution of the City Council. DESIGN REVIEWDISTRICT: An area of buildings which contains contiguous parcels of real property under diverse ownership, the built portions of which: (a) are expressive of the defining architectural and other physical and aesthetic properties which give evidence to the physical traditions of Iowa City and unique features of the area; (b) lack any defining physical or aesthetic qualities but constitute areas in which the City wishes to establish such qualities. DESIGN REVIEW REPORT: The Design review report describes in general and specific terms the existing characteristics or the desired characteristics of the design review district. Foileyeing consultation with district property owners and residents, the report defines the boundaries of thc district and identifies, locates, quantifies and characterizes the prevalence of existing architectural features or the creation of defining architectural features. Guidelines to be used in the review of regulated permits are also components of the report. GUIDELINES OFA DESIGN REVIEW DISTRICT: Guidelines are applied on a district-by-district basis and relate to issues of compatibility with existing prevalent architectural features or the creation of defining architectural features. Guidelines shall be applied to consideration of the issuance or non-issuance of certificates of appropriateness. REGULATED PERMIT: A permit issued by the Building Official, or other official of the City, according to the provisions of (1) the Uniform Building Code or {2) "Sign Regulations" of this Chapter. Ordinance No. Page 3 e = = PROCEDURES FOR DESIGNATION OF DESIGN REVIEW OVERLAY (ODR) ZONE: Report by Design Review Committee; Hearing: The Design Review Committee must make a report recommending that an area be designated an ODR zone. The proposed area under consideration must be located within the area bounded by Iowa A..yenue on the north, Gilbert Street on the east, the !_OW_ ~ Interstat. e Railway mainline on the south, and Madison Street on the west, but excludinq any University of Iowa property within this area, Before any report or recommendation is submitted to the Planning and Zoning Commission for review, the Design Review Committee shall hold a public hearing on any proposal to designate an area as an ODR zone, The Design Review Committee shall give prior notice of the time, date, place and subject matter of such hearing, which notice shall be published in a newspaper having a general circulation in the City at least four (4), but not more than twenty (20) days before the public hearing. Such notice shall also be served by ordinary mail addressed to each property owner of land included in such proposed ODR zone at the property owner's last known address. If the address of any property owner is unknown, such notice shall be served by ordinary mail addressed to "owner" at the street address of the property in question, After this public hearing, the Design Review Committee shall submit its report to the Planning and Zoning Commission and shall include a proposed ordinance establishing such ODR zone, describing the boundary for the design review district, and outlining the design guidelines for the design review district, Planning and Zoning Commission Recommendation: Within sixty (60) days of receiving the report and the proposed ordinance from the Design Review Committee, the Planning and Zoning Commission shall submit its recommenda- tions to the City Council based on how the proposed district relates to the Comprehensive Plan, Zoning Ordinance, proposed public improvements and other plans for the renewal of the proposed district area. The Planning and Zoning Commission shall recommend approval, disapproval or modification of the proposed ODR zone. Upon submission of the report of the Planning and Zoning Commission or upon the expiration of the sixty (60) day period, whichever is earlier, the mattcr shall be transmitted to the City Council. The Design Review Committee shall be advised of any modifications to the proposed ODR zone recommended by the Planning and Zoning Commission. Non-concurrence: In the case of non-concurrence between the Commission and the Committee, the reports of both bodies shall be forwarded to the City Council for recommendation. Public hearing and considerations of City Council: Upon receiving the recom- mendations of the Planning and Zoning Commission, the proposed ordinance, and the report of the Design Review Committee on the proposed designation of an area as a design review district, the city council shall provide notice for and conduct a public hearing on an ordinance establishing the proposed design review district. The council may approve, m. odify or disapprove this ordinance City of iowa City MEMORANDUM Date: July 13, 1995 To: From: Planning and Zoning Commission David Schoon, Economic Development Coordinator~'----~ Re: Design Review Overlay Ordinance At your July 17, 1995, work session, the Design Review Committee would like to make e brief presentation summarizing the mechanics of the Design Review Overlay Ordinance, briefly explaining the benefits of a design review process, and responding to the Planning and Zoning Commission's concern regarding applying the overlay zone to any area throughout the community. The Design Review Committee will be meeting at 4:00 p.m. on July 17 to discuss the Planning and Zoning Commission's suggestion that the Design Review Overlay Zone apply to only high density commercial areas and high density multi-family areas. As stated above, the Committee's response to this suggestion will be presented to the Commission at its July 17, 1995, meeting. cc: Design Review Committee City of Iowa City MEMORANDUM Date: June 8, 1995 To: From: Design Review Committee David Schoon, Economic Development CoordinatorS-- Re: Public Comments Regarding the Proposed Design Review Overlay Ordinance At the June 1, 1995, Design Review Committee meeting, the Committee heard a variety of comments and questions regarding the proposed Design Review Overlay Ordinance. The following is a list of questions asked by members of the public: What will be the specific design criteria used to evaluate the exterior design of each project? What areas of the community will be designated design review districts? Will the proposed ordinance apply to single-family homes? If not, should the ordinance specifically exempt such structures? Is the design review process only another layer of unnecessary review? Does the ordinance have to specify the particular procedures and submittal requirements? Or would these issues be better addressed in the specific design review district ordinances? Could the City grant incentives for those developers and property owners who meet the design guidelines rather than requiring that their projects meet the guidelines. Could the design review process consist of a review by the Committee during which the Committee would only make suggestions7 Could e process be established by which city staff would review a project's design as staff is reviewing the project for its compliance with the site plan and building permit requirements? And if there were problems, then the project would be brought before the Design Review Committee for review. Can the number of days by which the Committee must review and approve a certificate of appropriateness be reduced from the 21 working days provided in the proposed ordinance? In response to these questions, the Committee directed staff to only investigate reducing the number of days by which the Committee must review and approve a certificate of appropriateness. The ordinance presently states the following: Sec. 14-6J-4D4b(1 ) Application Submission: (a) Application for a certificate of appropriateness shall be submitted to the Building Official for design review approval. All applications for a certificate of appropriateness shall be received at least seven (7) working days before the regularly scheduled meeting of the Design Review Committee. The Building Official shall forward the application to the Design Review Committee staff person within two (2) working days after the Building Official receives the completed application. HOME BUILDERS ASSOCIATION OF IOWA OlTY June 8, 1995 Mr. David Schoon City of Iowa City 410 E. Washington Street Iowa City, Iowa 52240 P.O. B o x IB ~ S 9 Iowa City, Iowa ~JE~E~44 Phone: (l~tl B) EI51 -13~ ~1~1 Dear David: I was present at meeting held by the Design Review Committee on Thursday, June 1, 1995. Public discussion of an ordinance to amend the Zoning Ordinance to establish a Design Review Overlay Zone (ODR) was part of the agenda. As president of the Home Builders Association, I would like to express my views regarding the draft of a proposed ordinance to establish a Design Review Overlay. Although the intentions of the current committee are to cooperate and assist builders with this process, I feel that modifications should be made to the present document to clarify the committees intent. These modifications might include: 1. Although the committee is currently looking at CB10 and CB5 zones it does not refer to those zones in the current documents. Indicating the types of zones that will be affected by the Design Review Overlay (ODR) would be very helpful. 2. Releasing the guidelines for the ODR. This would assist builders when submitting requests for permits within that zone. 3. Re-evaluating the time frame of twenty-one (21) working days of submission of the application to the Design Review Committee to insure !hat h~rtber delays do not occur through the approval process. 4. Specifying that the ODR does not apply to single family dwellings. The Home Builders Association urges you to consider the above-named amendments. As indicated at the end of the meeting, a second public hearing will be held. I would appreciate the opportunity to be at this meeting and receive a copy of the new draft. Thank you for your consideration. Sincerely, Ernie Galcr President cc: Design Review Committee affiliated with NATIONAL ASSOCIATION OF HOME BUILDERS & HOME BUILDERS ASSOCIATION OF IOWA City of Iowa City MEMORANDUM Date: May 11, 1995 To: From: Design Review Committee David Schoon, Economic Development Coordinator"~'~ Re: Design Review Overlay (ODR) Zone and Design Review Committee By-Law Amendments At your April 17, 1995, meeting, the Committee requested that staff further investigate whether it is legally possible for appeals of the Design Review Committee's decision to go before the City Council rather than the Board of Adjustment. The City Attorney's Office has reviewed the issue and recommends that appeals go to the Board of Adjustment. Given that the Design Review Overlay (ODR) Zone would be an overlay zone of the Zoning Ordinance, appeals regarding the enforcement of the Zoning Ordinance are made to the Board of Adjustment, as is required by Chapter 404 of the Iowa Code. Appeals to the Board of Adjustment are made on the basis that an "error in law" has occurred. Upon reviewing and deciding an appeal, the Board of Adjustment makes its determination on whether the Design Review Committee has committed an error in its enforcement decision. Stating that an "error has occurred" does not mean the Board of Adjustment can substitute its subjective determination for that of the Design Review Committee. Basically, if the Design Review Committee can show that "reasonable minds" would come to the same determination, within the ordinance's guidelines, then the Board of Adjustment could not substitute its subjective determination for that of the Design Review Committee. The Board of Adjustment is the appropriate body to submit appeals given its quasi-judicial nature. A change has been made to the proposed ordinance in Section 14-6J-4D.2.a. (a copy of which is attached). The change provides the building official with five working days, rather than two working days, to determine if a certificate of no material effect should be issued. The building inspection staff requested this amount of time to provide a reasonable turn around time for them. In addition, at your April 17, 1995, meeting, the Committee amended the proposed by-law amendments. The proposed wording for those amendments are attached. Upon hearing comments from the public, the Committee will then want to consider making a recommendation to the Planning and Zoning Commission and the City Council regarding adoption of the Design Review Overlay Zone Ordinance. The Committee will also need to consider making a recommendation to the City Council regarding the proposed by-law amendments. cc: City Attorney Asst. City Attorney Director, HIS PROPOSED i)ESIGN REVIEW COMMITTEE BY4.AW AMENDMENT8 ARTICLF~ MEETINGS Section 1. Regular Meetings,. Regular meetings of this Committee shall be held on the first and third Monday of each month. ARTICJ~ MEMBERSHIP Section 1. [Vlembershio. The Design Review Committee ahall consist of seven (7) members, of which two (2) shall be licensed architects; three (3) shall be asiaatari from tho following profoooiona[ land~o~ ~rohitooturo, u~bnn planning, o~vil angirmoring, graphio do~ign, and either desion orofeasionale and/or involved in the building trades; and two (2) shall be lay ficr~;~,; et-lam~,members of the c~ommunitv. All members must be eligible electore of Iowa City. All members of the Committee shall serve without compensation, but shall be entitled to the necessary expenses including reasonable travel expenses incurred in the discharge of their duties. Ordinance No. Page 4 Conditions of Certificate Issuance: Certificate of No Material Effect: A Certificate of No Material Effect shall be issued when, in the opinion of the Building Official, the proposed alteration or construction requiring a regulated permit consists of ordinary maintenance or repair that does not involve changes in exterior architecture and general design, arrangement, texture, material, or color. Upon the filing of an application for a Certificate of No Material Effect, the Building Official shall determine within ~v~(-2-). five=~ working days after staff receives the completed application if a Certificate of No Material Effect should be issued. If, after review, the Bd'ilding Official determines that a Certificate of No Material Effect should be issuad, the Building Official shall issue a Certificate of No Material Effect and shall nQtify both the applicant and the Design Review Committee. A regulated permit may then be issued if the project complies with all other applicable City codes. If the Certificate of No Material Effect is denied, the applicant shall be notified within two (2) working days of the decision and the application shall be forwarded to the Design Review Committee for review for a Certificate of Appropriateness. bo Certificate of Appropriateness: A Certificate of Appropriateness shall be applied for when, in the opinion of the Building Official, the proposed alteration or construction will result in a change of appearance or when a Certificate of No Material Effect is denied. Design Guidelines for Review of Applications: Design guidelines shall be adopted by ordinance by the Design Review Committee and the City Council for each design review district and shall apply to all property requiring a certificate of appropriateness in each district. Certificate of Appropriateness Review Process: Preliminary Review: Prior to application for a certificate of appropriate- ness, the applicant may request preliminary review by the Design Review Committee to discuss basic intentions and plans before investing time in detailed designs. Preliminary review is not required but recommended for large or complex projects. The applicant is encour- aged, but not required, to submit the application materials listed in Sec. 14-6J-4E of this Article. ,~ Ilestau.mt & Pub" "O~'~i~,~ 13191 351 5692 Iowa CRy Iowa 52240 9 Aplil 1996 City Council City of Iowa City As the owner of proptory and a long established business in the Southside, I wish to heartily endorse the proposed Design Review Overlay Zone. I feel that the proposed Design Review process would greatly enhance tile quality of development in the near Southside I would like to address a few of the concerns I have heard about the proposed ordinance. Design Review will duplicate tile existing fimctions o.f Zoning ...... Zoning is a land use. not a design process. This is dmnonslrated quite effectively by several apartment buildings which have been constrtucted atop concrete parking bunkers with 20 gas meters hanging on the front facade. These buildings met zoning criteria. Zoning and Tax Incentives can be used to promote good desig,. 'Fax abatements and incentives such as building height and setbacks can be used to promote desired developments...but ONLY if the developel- wishes to take adavantage of those incentives. The council aftel long discussions decided to use tax abatement to encourage intensive office and commercial use in tile CB5 Downtown expansion mea between Burlington and Court Streets. It was the intention to have buildings with 80% commercial & office space and no more than 20% residential space in this area. However the first new building now rising in this area contains 80% residential and 20% cmnmercial space....the opposite of the council's desire. The developel- simply chose NOT to take advantage of the offet'ed tax abatement incentive. It Mll cost a lot more money to make the bttildings pretty. Good design is cost effective. It will not tlecessarily increase construction costs...and it almost always increases the return by making the property and the Neighborhood more attractive to polemini lenants. Good Design does not require marble facades or tile commercial equivalent of the Taj Mahal. Good Design can be applied to any building budget and result in a more pleasing and integrated development. Design review will help assure that new buildings add to, rather than detract from the value of a neighboring structures. Design Review will slow down the development process.. The proposed 21 day review process is a very fast track. The ordinance as proposed is a big step in the direction of assuring that the entire Southside develops into a major asset for Downtown Iowa City. A poorly designed structure could be a financial success for the developer but a blight on our downtown cityscape for many decades. Personally I would welcome the advice and suggestions of the volunteer professionals on the Design Review Conunision in the renovation of my building. How often can one get this high level of expert advice without receiving a large bill for the services. Sincerely, Woodson lOW CITY P.O. Box 64 IOWA CI'[Y, IOWA 52244-0064 (319) 354-0863 April 5, 1996 RECEIVI,:B API/ 9 l§g6 TO: FROM: RE: Iowa City City Council Downtown Association of Iowa City Board of Directors Proposed Design Review Overlay Zone Ordinance The proposed Design Review Overlay gone Ordinance has been discussed at length during the past few months in Downtown Association of Iowa City Board Meetings. At the March 26 meeting the Board voted against the ordinance for the following reasons: 1) An ordinance of this type would be too regulatory for owners 2) Decisions made by this committee would be too subjective The Board greatly appreciates the work done by this committee and the concept of the committee, but felt that an ordinance wasn't necessary. Downtom business owners look forward to the opportunity to obtain advise fi'om the committee in the future on an as-needed basis. Sincerely, ~~e Gu~nett Streitz, President Downtown Association of Iowa City RECEIVED APR 0 5 lggB FRIENDS OF HISTORIC PRESERVATION P.O. Box 2001, Iowa City, Iowa 52:244 April 4, 1996 City Council City of Iowa City 410 E. Washington Iowa City, IA 52240 Dem' Council ivlembers: The Board of Friends of Historic Preservation would like to encourage you to support the expanded role of the Design Review Commission. While some people view design review as an assault on their rights as property owners, we believe that design review can be veB, helpful to property owners. One needs only to look at those properties that have been reviewed by the Commission, as well as those properties that have been reviewed by the Historic Preservation Commission, to know that design review works. That is not to say that property owners are incapable of "good design" without the assistance of the Commission. Fortunately, we can see mauy good examples of rehabilitation and restoration work that were done without any advice from ihe Commission. But we also know that terrible things have been done to buildings in the past, and Ihere is little it, prevent that fi'om happening again. qs histol'lC preservationists, we are particularly concemexl about the physical damage that can be done to older buildings by insensitive and harmful construction/remodeling projects. We also believe that property owners' costs are greatly increased when they have to undo previous insensitive "improvements." We know that many downtown property owners know that good design and attractive buildings attract business. They also know that while the buildings belong to them, the people of Iowa City also feel a certain amount of ownership and pride in theqe very pnblic bhildings ~hat many of u~ see and use every day. Design Review will, indeed, require a little more effort and a little more time on behalf ot me property owner. %e beheve that me process wall, in the end, be good for the property owner and good for the citizens of and visitors to Iowa City. Sincerely Michael Brmmin, Presideat rt, '}' ' ' Fdcn ..s { I Historic Preservation hnig , phics ~OWA CiTY [3 CEDAR RAPIDS C CORALVILLE April 3, 1996 City Council Civic Center 410 E. Washington St. Iowa City, IA. 52240 RE: Design Review Overlay Zone Ordinance Dear City Council, I'm writin9 this letter to object to the proposed expansion of Design Review· I firmly believe that presenting another procedure which developers and/or building owners must follow is a disincentive to making improvements on their property. While it could result in improved design I feel that it would be an unnecessary impediment to development/redevelopment and I am very willin9 to allow the building codes to dictate the type of design of structures in the near South side. Since our current housing department seems to on occasion act in an arbitrary fashion with developers and builders, I feel we need to facilitate rather than create impediments for new and remodeled construction. If the design review process could be applied in a more consultative fashion, I would reconsider my support. Thank you very much. JAG/adn Plaza Centre One P.O. Box 1846 Iowa City, Iowa 52244 319-354-5950 Toll. Free 8~0-779-0093 FAX 319-354~973 711 Center Point Road N£ Cedar Rapids, Iowa 52402 319-364-7010 Toll-Free 000.779.0094 FAX 319-364-7133 1703 Second Street Comlvil[e, Iowa c,2241 319-338-6274 FAX 319-338-7788 April 9, 1996 Members of the City Council City of Iowa City Dear Council Persons, ARIS CENr£R AND GALLERY, 129 East Washington Street, Iowa Ci~ Iowa · 52240-3925, (319) 337-7447 The ARTS IOWA CITY Board of Directors would like to encourage you to proceed with adoption of the Design Review Overlay Zone Ordinance. We are unable to present our opinions in person at your public hearing tonight and hope this letter will be accepted as official input to your decisioumaking process. We believe that the plans for an expanded business district south of Burlington are so crucial to the successful future development of Iowa City that the City has a public obligation to put some aesthetic controls in place. Far' review by a knowledgeable group of citizens such as those the Council appoints to the Design Review Committee, can insure that our Central Business District and its southward expansion can continue to be the magnet it has been for many years. Iowa City is not unique in adopting such controls. Such a group can work with developers as their projects are planned to inform them of design guidelines, insuring a harmonious and pleasing area for shoppers and users of cuhural, recreational and governmental services. These early consultations plus an increase in the frequency of Design Review Committee meetings should preclude unnecessary delays for developers. We hope that you will include an impartial appeals process which would remove decisions as much as possible from the tugs and pulls of the political arena. The Board of Adjustment is such a body and already hears appeals from other parts of the Zoning Ordinance. Your experience with the historic preservation ordinance has shown that few problems arise and that such a review and guidance process can be effective in promoting high standards of community appearance. Our organization o! over 300 members interested in promoting and supporting the work of local artists recognizes the importance of citizen input into the aesthetic features that affect the public aspect of our town. ARTS IOWA CITY is located downtown in the historic Jefferson Building, which has recently had its lobby and corridors beautifully renovated by the owners of the building. We have seen firsthand what a difference a well-designed plan makes in upgrading a specific site, as well as em-iching the community, by creating a place of beauty that all who enter here are enjoying. Although the Design Review Ordinance addresses building exteriors, the impact will be similar. We encourage you to proceed with its adoption and guideline development. Sincerely yours, Carol Spaziani President-Elect, ARTS IOWA CITY NOTICE OF PUBLIC HEARING Notice is hereby given that a public hearing will be held by the City Council of Iowa City, Iowa, at 7:30 p.m. on the 9th day of April, 1996, in the Civic Center Council Chambers, 410 E. Washington Street, Iowa CiW, Iowa; at which hearing the Council will consider: 1. Amendments to City Code Title 14, Chapter 6, "Zoning," Article J, "Overlay Zones," by creating a new overlay zoning district enti- tled "Design Review Overlay Zone." (~)An ordinance amending the Zoning Chapter to change the use regulations of a 1.88 acre tract from RR-1, Rural Residential, to RS-5, Low Density Single-Family Residential for property located at 3263 Rohret Road. Copies of the proposed ordinances are on file for public examination in the office of the City Clerk, Civic Center, Iowa City, Iowa. Persons wishing to make their views known for Council consideration are encouraged to appear at the above-mentioned time and place. MARIAN K. KARR, CITY CLERK Prepared by: Scott Kugler, Associate Planner, 410 E. Washington St., Iowa City. IA 52240; 319/356-5243. ORDINANCENO. ORDINANCE AMENDING THE ZONING CHAP- TER OF THE CITY CODE BY CHANGING THE USE REGULATIONS OF 1.88 ACRES LOCATED AT 3263 ROHRET ROAD FROM RR-1, RURAL RESIDENTIAL, TO RS-5, LOW DENSITY SIN- GLE-FAMILY RESIDENTIAL. WHEREAS, the applicant· Mary Jo Streb, has requested that the City rezone approximately 1.88 acres located at 3263 Rohret Road from RR-1, Rural Residential, to RS-5, Low Density Single-Family Residential; and WHEREAS, the City has determined that the subject property can be served by gravity flow sanitary sewer; and WHEREAS, RS-5 development as proposed for this location is compatible with the zoning and development of surrounding properties to the north and west of the subject property. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF IOWA CITY, IOWA: SECTION i. APPROVAL. The property de- scribed below is hereby reclassified from its present classification of RR-1, Rural Residential, to RS-5, Low Density Single. Family Residential: Commencing at the Norrheas[ of Lot One, Hunters Run Subdivision Pert One, according to the plat record- ed in Plat Book 22 at Page 53 of the records of the Johnson Countv Recorder's Office. Thence NO0°46'46"E, 7.26 feet, Thence N74°O6'28"E along the Southerly Line of Rohret Road 203.56 feet, to the Point of Beginning, Thence continuing N74°O6'28"E along said Southerly Line of Rohret Road, 248.78 feet, Thence Northeasterly 180.01 feet along said Southerly Line of Rohret Road on a 922.00 foot radius curve. concave Southeasterly, whose 179.72 foot chord bears N79°42'04"E, Thence Ordinance No.. Page 2 S01°09'04"W, 238.93 feet, Thence S89°11'21"W, 413.31 feet, Thence N00°48'46" E, 144.49 feet to the Point of Beginning. Said tract of land con- tains 1.88 acres more or less and is subject to easements and restrictions of record. SECTION II. ZONING MAP. Upon final pas- sage, approval and publication of this Ordi- nance as provided by law, the Building Official is hereby authorized and directed to change the zoning map of the City of Iowa City, Iowa, to conform to this zoning amendment. SECTION III, CERTIFICATION AND RECORD- ING. Upon passage and approval of the Ordi- nance, the City Clerk is hereby authorized and directed to certify a copy of this Ordinance for recordation in the Office of the Recorder, Johnson County, Iowa, at the Applicant's expense, all as provided by law. SECTION IV. REPEALER. All ordinances and parts of ordinances in conflict with the provi- sions of this Ordinance are hereby repealed. SECTION V. SEVERABILITY. If any section, provision or part of the Ordinance shall be adjudged to be invalid or unconstitutional, such adjudication shall not affect the validity of the Ordinance as a whole or any section, provision or part thereof not adiudged invalid or unconsti- tutional, SECTION VI. EFFECTIVE DATE. This Ordi- nance shall be in effect after its final passage, approval and publication, as provided by law. Passed and approved this MAYOR ATTEST: CITY CLERK Approved by City Attorney s Office ppdadmin~3263roht.res To: Planning and Zoning Commission Item: REZ96-0003 & SUB96-0004; 3263 Rohret Road GENERAL INFORMATION: Applicant: Requested action: Purpose: Location: Size: Existing land use and zoning: Surrounding land use and zoning: Comprehensive Plan: Applicable Code requiren'~ents: File date: 45-day limitation period: 60-day limitation period: SPECIAL INFORMATION: Public utilities: STAFFREPORT Prepared by: Charles Denney Date: February 15, 1996 Mary Jo Streb 725 S. Clinton St. Iowa City, IA 52240 338-5491 Approva~ of a mzoning from RR-1 to RS- 5, and a preliminary and final plat. To allow a 3-lot residential subdivision. 3263 Rohret Road. 1.88 acres. Residential; RR-1 North - Residential; RS-5 East - Agriculture; RR-1 South - Agriculture; RR-1 West - Residential; RR-I Residential, 2-8 dwelling units per acre, out-of-sequence development. Zoning Ordinance, Subdivision Regula- tions January 25, 1996 March 11, 1996 March 18, 1996 City water and sanitary sewer are avail- able to the site. Public services: Municipal Police, Fire and refuse service will be provided. Transportation: Vehicular access is available via Rohret Road. Transit service is not currently available to the site. Physical characteristics: The site is gently rolling with numerous trees surrounding the existing house and a row of trees along the north and west boundaries of the site. BACKGROUND INFORMATION: The applicant, Mary Jo Streb, is requesting approval of a rezoning of the properly, from the RR-1, Rural Residential, zone to RS-5, Low Density, Single-Family Residential, zone, and for approval of a preliminary and final plat for a 3-lot, 1.88 acre residential subdivision. The property is located on the south side of Rohret Road, opposite the Hunters Rut, Subdivision. The area south of Rohret Road and west of Highway 218 was zoned RR-1 initially because the area could not be served by gravity sanitary sewer. The proposed subdivision can be served with gravity flow. Additionally, capacity constraints in the Westside Trunk Sewer have been eliminated. ANALYSIS REZONING As previously mentioned the subject property can be served by gravity flow sanitary sewer, indicating that RS-5 zoning may be appropriate. An 8-inch sewer main was extended to the property from Deerfield Drive this past summer, making sanitary sewer service available for the site. The property does have direct access to Rohret Road, and if the property develops, the number of access points should be minimized. The proposed preliminary and final plats call for one additional access point for Lot 1, with Lots 2 and 3 sharing the existing drive. This arrangement is appropriate and should be addressed at the platting stage. The propeR, is designated as out-of-sequence development according to the 1989 Comprehen- sive Plan. The biggest implication of this designation is that the developer is required to pay the cost of any oversized improvements, such as water and sewer lines or roads. In this case no oversized improvements are proposed. The only improvement is an 8-inch sanitary sewer main, so the out-of-sequence designation has no real impact. The proposed RS-5 zoning is compatible with the zoning and development of surrounding properties. Hunters Run, Wild Prairie Estates and Southwest Estates, other subdivisions in the vicinity of the subject property, are all developed at RS-5 densities and have a character similar to the proposed development. Rezoning and subdivision of the property as proposed will create a nonconformity on Lot 3. The existing barn will become a non-conforming accessory structure until such time as a residence is constructed on the lot. The barn can only be used for storage purposes, as it is currently used, until a residence is built. A note should be placed on the preliminary and final plat stating that the barn is non-conforming. PRELIMINARY AND FINAL PLAT The proposed 3-lot subdivision appears to comply with both the Zoning Chapter and Subdivision regulations, except for the deficiencies and discrepancies listed at the end of this report. Storm water management is not required for the site because it is less than three acres in size. Legal papers have been submitted and are being reviewed by the City Attorney's Office. Construction drawings have not yet been submitted. An 8-inch sanitary sewer main is required adjacent to Rohret Road to provide sewer to lots 1 and 3. This sewer is not shown on the preliminary plat, and construction plans for the sewer must be submitted. Additionally, the existing septic system serving the house on Lot 2 should be abandoned and the house connected to cily sewer. A note should be placed on the plat stating that the septic system will be abandoned and the sewer connection made and the legal papers will also address this issue. As mentioned previously, access points to Rohret Road should be minimized. The plat indicates that Lot 1 will have a separate access point and that Lots 2 and 3 will share the existing drive. A note should be added to the plat stating that lots 2 and 3 will only have access to Rohret via a shared drive and the 25-foot common access easement should be labeled. A fee for neighborhood open space, in lieu of dedication is recommended for the subdivision. The property would be required to dedicate 0.04 acre of open space, under the ordinance. A fee equivalent to this dedication is recommended. A sewer tap on fee has already been paid by the owner. A water main fee will be required to be paid. STAFF RECOMMENDATION: Staff recommends that the rezoning of this 1.88 acre property from RR-1 to RS-5 be approved. Staff also recommends that the preliminary and final plats of Broken Arrow Subdivision be deferred, but that upon resolution of the deficiencies and discrepancies listed at the end of this report, the plats be approved subject to approval of the legal papers and construction drawings prior to City Counci! consideration of the plat. DEFICIENCIES AND DISCREPANCIES: 8-inch sanitary sewer main and accompanying sanitary sewer and utility easement must be shown adjacent to Rohret Road. 2. 25-foot common access between Lots 2 and 3 should be labeled. Existing sidewalk is incorrect. The side walk is located 28 feet from the centerline of Rohret Road. 4. Discrepancies in the legal description should be corrected. 5. Legend for proposed sanitary sewer should be added Dry Creek Drive should be Duck Creek Drive and the subdivision name should be spelled correctly. ATI'ACHMENTS: 1. Location Map. 2. Preliminary Plat. 3. Final Plat. Approved by: Karid Franklin, Director Department of Planning and Community Development LOCATION HAP $Ui~96-000A. RE~Z96-000,~ ARROW' ESTATF::$ HUNTERS RUN PARK III DUCK CR£1 ROHRE~ RD I I I ~ I I I CIl~' OF' IO~/A CITY CORPORATE LINIITS .... 77-7.7 FOLLOWING IS m~ BEST DOCUMENT AVAILABLE [)i- IY CFIE E:k DRIVE / / . I i City of iowa City MEMORANDUM Date: March 7, 1996 To: Planning and Zoning Commission From: Charles Denney, Associate Planner Re: 1LEZ96-0003/SUB96-0004; 3263 Rohret Road All deficiencies and discrepancies listed in the February 15 staff report have been addressed, and construction drawings have been approved by the Public Works Department. Legal papers have been submitted and are being reviewed by the City Attorney's Office. Staff reiterates its recommendations that REZ96-0003 a request to fezone 1.88 acres from RR-1 to RS-5 be approved, and that SUB96-00~ a preliminary and final plat for a 3-lot, 1.88 acre residential subdivision be approved subject to approval of legal papers prior to City Council Consideration of the plat. 3027 ~mb~ll Ave. · Waterloo. IA DATE: March 26t 1996 TO: City Council and Iowa D~a~ment of Transportation RE: Burlinden Street and C~lbert Street intersection ~oject I am concerned with the~c~slng of ~urllngton Street f~r the approximate four weeks ~h%l~¢cnstr~ctlon of the interjection at Gilbert and. B~rlington ~ ,~ing place. Businesses in the area will be seriously affecte, ;~belng denied access from Burlington Street for thi~ len~h of ~ can understand that the ~! closing of this street would speed ~e construction process, ~t feel that the cost to the affected bu~inesses would outweigh any time benefit. Althouqh this does not ffect access to Dodge Cleaners a~ a whole, the ~uccess of o~ neighboring businesses is essential to survival. Therefore, we re~est~ha~ t~e be two-way traffic allowed at all timesmoving~astand~est~m~ngthisasuccessfulvent~eforall partie~ involved (constructiOn, businesses, oustomer~). ~inc~r~ly, tJanioe Baugh DODGE CLEANERS NOTICE OF PUBLIC HEARING On April 9, 1 996, the City Council will hold a public hearing on the City's FY97 Annual Action Plan that is a part of the CITY STEPS Plan. CITY STEPS is Iowa City's Consolidated Plan for housing, jobs and services for low- income residents in the Iowa City area. The FY97 Annual Action Plan describes the projects to be funded with Community Development Block Grant and\or HOME Investment Partnership funds for the coming fiscal year, starting on July 1, 1996. This hearing will be held during the Council's regular meeting at 7:30 p.m. in the Council Chambers in the Civic Center. Comments from the public will be received at the public hearing on April 9, 1996, or written comments may be submitted any time prior to April 23, 1996, to the City Clerk's Office at 410 East Washington Street. Questions regarding CITY STEPS or the FY97 Annual Action Plan should be directed to Steven Nasby, Associate Planner at 3§6-5248. City of Iowa City MEMORANDUM Date: March 26, 1996 To: From: Housing and Community Development Commission Madanne Milkman, Community Development Coordinator Re: Research and Planning on Critical Issues At the meeting on Mamh 14, 1996, the Commission decided that it would like to recommend to Council that the remaining set aside for administrative and planning activities ($22,672) be used to carry out additional research and planning activities. Critical issues important to community development in Iowa City would be the focus of this research which the staff does not have time or, in many cases, the expertise to do. On March 25, Charlie Eastham, Jim Harris, Liz Swenson and I met to discuss the intent of this funding and possible priorities for research. The main purpose at this time is to allocate additional FY97 CDBG dollars for research and planning, with specific projects to be determined after the Council has had an opportunity to review and provide direction on affordable housing policies. We agreed that it was important nonetheless to identify some issues for which reseamh and long-term planning is needed. After discussion of a number of options, several projects were suggested. They are listed in order of priority. Investigation of non-federal sources of funds for housing and other community development activities. For instance, methods of capitalizing and setting up a Housing Trust Fund. a Community Land Trust or a Community Foundation. Determining a living wage for Iowa City and linking this wage to economic development, e.§. c. Le,,. ,o, ,,=,.ru.dng buo;naooeo to the area. Investigating the pros and cons of inclusionary zoning for the development of affordable housing and preparing an appropriate ordinance. Collecting data on existing housing opportunities for households with incomes below 35% of median and linking this to the development of manufactured housing parks or other appropriate housing. These ideas w~ll be discussed at the April 4 meeting for a recommendation to the Qty Council. City of iowa City MEMORANDUM Date: April 3, 1996 To: From: City Council and City Manager ~X~Marianne Milkman, Community Development Coordinator Re: FY97 Action Plan for CITY STEPS (CDBG and HOME Allocations) CITY STEPS (Iowa City's Consolidated Plan for Housing, Jobs and Services for Low Income Persons) requires that each year the City file an Action Plan with the U.S. Department of Housing and Urban Development (HUD). This Action Plan spells out how the City intends to implement the strategies and priorities identified in the five-year Strategic Plan of CITY STEPS. Among other things, the plan identifies sources of funds and how they will be allocated. Sources of Funds As you know, Congress and the White House have not yet reached agreement on the FFY96 (Federal Fiscal Year) budget, and HUD monies are included in one of the appropriations bills that the President vetoed. The veto was not related to the HUD appropriations, but rather to various environmental, education and Americorps cuts. Congress has approved funding for CDBG and HOME for FFY96 (City FY97) at about last year's tevel; but, because there are some additional set-asides, we are guestimating a 90% funding level compared to last year. Estimated Resources FY97 CDBG Entitlement $912,600 FY97 HOME Entitlement 360,000 Program Income from Housing Rehabilitation 100,000 Other Program Income (Villa Garden Apadments T!F Repaymen!)40,000 Uncommitted Funds* 218,000 TOTAL $1,630,600 *The uncommitted funds are mainly from two projects that never got off the ground. $100,000 (FY96 monies) is from the Adult Day Program project to assist in the acquisition or construction of a facility. $108,000 (FY95 monies) is what was left from the $300,000 originally allocated to the Greater Iowa City Housing Fellow- ship/Burns Partnership for the development of affordable rental housing. CDBG and HOME Allocations This is the first year in action for the Housing and Community Development Commission (HCDC) and a number of changes were made in the allocation process. Two application forms were used, one for housing projects, the other for non-housing projects. CDBG and HOME funds were requested on the same application, and CDBG and HOME funds were also lumped together for allocation purposes. In addition, projects were divided according to five categories as follows: Economic Development Projects Public Facilities Projects Public Services Housing Projects Administration and Contingency The total funds available were divided proportionally by category according to the Strategic Plan five-year estimates for expenditures. The dollar amounts for each category are shown as "Estimated Set-asides" in the Resource Book. The Commission found this to be a useful tool in making allocations, while recognizing that the estimated set-asides could be adjusted. Resource Book As in past years, we have put together a Resource Book which includes all the applications for CDBG and HOME funds, relevant memos and minutes of the HCDC meetings. Also included is a table with a brief project description and project rank. The staff memo dated Mamh 6, 1996, includes some additional comments on the projects and a draft funding recommendation. Please note that this staff recommendation does not include allocation of the $100,000 from the Adult Day Program. Our recommendation for those monies was to add $50,000 for the Neighborhood Centers of Johnson County Pheasant Ridge Facility, and $50,000 for the Public Housing Authority's Tenant Based Rent Assistance (TBRA) program. Informal Council Meeting At your meeting on April 8, 1996, HCDC members will present their recommendations for funding together with the rationales for their decisions. (A copy of the rationales is attached to this memo.) They will also present a request to allocate $22,672 of administrative funds for research and planning on issues critical to housing and community development, The Commission has some specific issues in mind, but you can determine which issues to address at a later date. Doug Boothroy will also be present to explain the T_RRA program which the Commission has not recommended for funding. After the public hearing on April 9, we would appreciate some direction from you regarding possible changes in allocations. We will need to prepare a final Action Plan for your approval on April 23, 1996, so that we can forward the plan to HUD by May 1, 1996. If you have any questions, please call me at 356-5244. If you get my voice mail, please suggest a time when I could call you back or ] will be available to answer your question on Monday night. Thanks. b~97plan Housing and Community Development Commission Rationales for FY96 CDBG/HOME Funding Recommendation April 1, 1996 Economic Development Projects ISED - Micro-Enterprise Development ($28,000 CDBG)* Full funding recommended 1. Recommendation is based on the documented start-up of 10 local businesses with 1994 and 1995 CDBG funds. 2. HCDC was impressed with the follow-up and monitoring ISED provides to the clients who start businesses. 3. Recommendation to fund is subject to an annual or semi-annual review of a sample of participants, to include such things as: (A) overall status of business owner's family, and (B) economic condition of family. Project rank was 5* * Heartland Candleworks - Business Expansion/IViarketing ($50,000 CDBG} Full funding recommended 1. This company has a proven track record in successfully providing employment for homeless people and people with disabilities. The Committee believes the owners are committed to this goal and to the goals of expansion and remaining in Iowa City. 2. Staff advised the Committee that it's common practice to tie economic development funds to the promised amount of jobs being created. Therefore, HCDC recommends that the $50,000 be a deferred payment loan based on the stated number of jobs being created and maintained (details to be worked out by staff and Heartland). rank was 3 Project Public Facilities Projects Free Medical Clinic - Clinic Renovations ($57,000 CDBG) Funding for $51 °976 recommended 1. Even though City Steps priority is "low," it is because the need for medical service is being adequately met by the Free Medical Clinic, but the environment in which it is delivered is substandard. 2. Recommending funds for this project sends a message of continue support for health care for the primarily uninsured community which Free Med serves. 3. Recommendation is minus funds for the bathroom renovations, which were determined to be ineligible. Project rank was I Evert Conner Center for Independent Living - Accessibility Improvements ($1,848 CDBG) Full funding recommended 1. An agency that serves people with disabilities needs to be accessible. 2. This agency fulfills a high priority need in the community. *Project funding requests are in parenthesis. '*Ranking was from 1 (high) to 17 (low). 2 Youth Homes - Exterior Rehab ($20,000 CDBG) No funding recommended 1. HCDC did not have the sense that the need being addressed in this proposal was as compelling as the needs addressed by most of the other proposals that were being considered. Project rank was 14 Neighborhood Centers of Johnson Co. - Pheasant Ridge Facility (~185,000 CDBG) Funding for $165,324 recommended {$100,000 in FY95 funds in form of a loan, $65,324 in FY96 funds in form of a grant) 1. This building will permit NCJC to expand needed neighborhood services beyond the services its current, inadequate quarters can accommodate (i.e. daycare, assisting families with life skills, and activities for older children). 2. Project has well-documented support from the residents of Pheasant Ridge. 3. HCDC strongly supports the goals of the Neighborhood Centers and believes that their services have been proven effective. Project rank was 9 Housin.q Proiects Elderly Services Agency - Small Repair Program ($28,000 CDBG) Full funding recommended 1. Fills an important housing need for persons with disabilities and low-income elderly. 2 Maintain the housing stock. 3. Fills a gap in City's Housing Rehab program. 4. Pilot project for mobile ramp was determined to be a cost-effective use of funds. Project rank was tied for 8 Evert Conner Center for Independent Living - Accessibility Rehabilitation ($18,000 CDBG) Funding for $8,000 recommended 1. HCDC agreed with staff recommendations for this project (i.e. it's a new project and would like to see them start off with a smaller amount that would enable them to start producing a track record and get experience from working with City Rehab staff). 2. Concern that project may not occur if the Conner Center doesn't receive the Presbyterian Church grant for administrative expenses. Project rank was 16 City of Iowa City - Downpayment Assistance ($45,000 CDBG) Full funding recommended 1. Program encourages public/private collaboration. 2. Funds are provided in the form of loans. 3. Targets 60-80% of median income group. 4. Program had been successfully implemented in the past. Project rank was tied for 8 GICHF - Land Acquisition {~107,400 HOME) Full funding recommended 1. HCDC feels the Community Land Trust model shows promise, it appears to have had success in other communities, and is supportive of this pilot project. 2. HCDC recognizes how difficult it is to acquire land in Iowa City and knows that local support is an important first step. Project rank was 11 3 City of Iowa City - Housing Rehab ($457,000 CDBG and HOlY]E) Full funding recommended 1. Fills an important housing need for low- to moderate-income residents. 2. Continues to be an important element in maintaining and improving the City's housing stock in older neighborhoods and in manufactured housing parks. Project rank was 6 City of Iowa City - Single Room Occupancy Housing ($100,000 HOIVIE) Funding for $75,000 recommended 1. HCDC is a little unsure about the timing of this project-would like to see more results from the first project-but realize that this is a high-priority need in the community which was not filled by the existing SRO. 2. HCDC felt the need to build on the $100,000 already allocated to this type of project; $100,000 isn't enough to adequately fund the project. Project rank was 12 GICHF - Acquisition & Rehab Rental Housing ($344,405 CDBG and HOME) Funding for $196,490 recommended 1. GICHF is a responsible, non-profit organization and funding for this project would produce a permanent base of low-income housing, managed and maintained by a single entity. 2. HCDC agreed that if it becomes necessary to reallocate $200,000 from the FY96 GICHF/Burns site acquisition project, first consideration would be given to this project and to the Tenant Based Rent Assistance program {see next item). Project rank was 10 I.C. Housing Authority - Tenant Based Rent Assistance ($150,000 HOIViE) No funding recommended 1. See previous item. Project rank was 15 Public Service Proiects LIFE Skills, Inc. - Housing Support Program {$17,100 CDBG) Full funding recommended 1. This public service project complements CITY STEPS' goals by assisting people to find and keep housing. 2. Provides essential support services for families trying to locate housing, either while waiting for Section 8 assistance or when trying to persuade landlords to accept their voucher or certificate. LIFE Skills is the only agency that provides this service. 4. HCDC continues to recommend that permanent funding be found to make this a full- time position. Project rank was 2 Emergency Housing Project - Support Services ($10,000 CDBG) Full funding recommended 1. Support services are a vital part of the transition from homelessness to self-sufficiency. 2. Services will be based on EHP's Early Bird Program, which appears to be an effective model for providing services to this population. Project rank was 4 DVIP - Furniture Project ($7,500 CDBG) Full funding recommended 1. This program provides tangible assistance to persons transitioning out of shelters as well as other very low-income families. 2. Reduces amount of waste going into Johnson County Landfill. Project rank was tied for 8 E.C. Iowa Employment & Transition Consortium - Job Training {$25,702 CDBG) Funding for 69,827 recommended 1. HCDC strongly supports the goals of this program but because of the cap on funding for Public Services agencies, difficult decisions had to be made concerning the funding for all the applications in this category. 2. The City is being asked to step in and cover a financial responsibility that belongs to the State. If we cover it, what incentive is there for the State to live up to its obligations? Project rank was 7 IViYEP - Youth Employment Training ($22,396 CDBG) Funding for 68,463 recommended 1. MYEP is one of the few local programs that targets at-risk youth ages 14 to 17. 2. The amount recommended is enough to fund the supervision of the Popcorn Wagon, which has now become self-sufficient for the rest of its funds. 3. HCDC believes the Pre-Employment Training Program is a valuable and needed service, but there just wasn't enough money in the pot. Project rank was tied for $ Evert Conner Center for Independent Living - Employment Training ($23,000 CDBG) No funding recommended 1. HCDC felt the Conner Center lacks the experience to undertake this project at this time. 2. Project appears to be duplicative of services provided by Goodwill and Voc Rehab. 3. HCDC recommends that the Conner Center bring the project back next year as an economic development proposal, complete with a business plan. Project rank was 17 HCDC also recommends that 622,672 in uncommitted administrative set-aside funds be used for research and planning on critical issues important to community development in Iowa City, such as: (1) investigation of non-federal sources of funds for housing and other community development activities; (2) determining a living wage for Iowa City and linking this wage to economic development. Specific project recommendations will be forthcoming. Mayor's Youth Employment Program 410 Iowa Avenue iowa City, IA 52240 Telephone Numbers (319) 356-5410 (319) 356-5411 (319) 356-5412 (319) 356-5413 Hours of Operation: Monday - Friday 8:30 am to 4:30 pm Staff: Ben O'Meara Executive Director Linda Miller Programs Coordinator Michael Bowers Case Worker Cokie Ikerd Case Worker David Correia Case Worker Geoff Wilming Case Worker Darcy Sudderth Office Manager Board of Directors: Dave Jacoby President Pete Simonson Vice-President Julie Pulkrabek Secretary Joan VanDenberg Treasurer Sheila Creth Natalie Cronk Barry Kucera Jean McCady Terrence Neuzil Kristen Reynolds Pat Schnack AK Traw EMPLOYMENT PROGlUM Serving Youth and Young Adults of Johnson County Since 1968 IN-SCHOOL COMPONENT Mayor's Youth operates the Iowa Conservation Corps In-School Component for Johnson County. Approximately 30 youth between the ages of 14 and 21 are employed for 10 hours per week in various public and private non-profit sites. '¥his program begins August 15 and ends June 15. If program criteria is met, staff will interview youth and either employ them or place them on a waiting list. Youth may be referred throughout the school year. School credit is often available for participating students. TRANSITION PROGRAM Mayor's Youth offers a program for high school and recently graduated teenagers who have not demonstrated the capability of being competitively employed. Eligible individuals are offered paid employment and job coaching services. There is no age criteria for this program, however, the focus is on individuals between the ages of 18-21. Services are provided year round. HOMELESS & iNDEPENDENT LiViNG JOB PLACEMENT VOCATIONAL EDUCATION PROGRAM In conjunction with Youth Homes, Inc., MYEP offers pre-employment training, employment training, and vocational exploration for their clients. All clients are evaluated and placed at public and private job sites. PREGNANT & PARENTING TEEN EMPLOYMENT PROGRAM (GENDER-EQUiTY MODEL GRANT) In conjunction with the Iowa City Community School District pregnant and parenting teens and young adults have the opportunity to explore educational and vocational opportunities including non-traditional occupations. In addition, a career and mentoring component is available. Transportation is provided for special programming events and day care expenses are reimbursable. iOWA CONSERVATION CORPS SUMMER COMPONENT (ICC) The ICC program is open to youth between the ages of 15 and 18 and provides 32 hours of employment and 8 hours of conservation education for 6 weeks. Age is the only criteria for the program, and youth are randomly selected by the State of iowa. Applications are available in March and the deadline for submission to the state is mid-April. The program operates during the months of June and July. CLASSIC VEHICLE & BICYCLE RESTORATION PROJECTS Mayor's Youth is offering two after school and weekend projects for at risk youth between the ages of 10 and 18. Youth can learn valuable mechanical skills restoring an antique vehicle or repairing damaged bicycles. All participating youth will receive a share of the funds generated through the raffle or sale of the restored items. CIRCUS TIME POPCORN ~tVAGON The Popcorn Wagon provides training and subsidized employment for youth ages 14-24. All participants will be responsible for operating procedures; closing, ordering of food and supplies, weekly and monthly inventory, balancing cash flow, deposits and monitoring of business policies and procedures. Other areas of concentration are advertising, marketing, and promotional events. Mayor's Youth Employment Program is a non-profit organization. The following organizations provide funding to MYEP: City of ~owa City, City of Coralville, Iowa Department of Education, Department of Economic Development, Iowa City Community School District, Johnson County Board of Supervisors, United Way of Johnson County, University of Iowa, Department of Housing and Development, Department of Health and Human Service, Criminal and Juvenile Justice Planning Agency, and private contributions. WHEN DID THE MAYOR'S YOUTH EMPLOYMENT PROGRAM BEGIN? MYEP has been operating since 1968 initiated by an amendment to the Social Security Administration Act, Section 115. The government recognized that teenage unemployment was much higher than adult unemployment and asked Governors to sponsor the "Governors Youth Opportunity Program" on a state level and Mayors were asked to sponsor "youth employment programs in their localities. Teenage unemployment rates continue to run around 18%, 2 -3 times higher than adult rates; likewise children are the majority affected by poverty. In spite of these on-going difficulties funding for our programs continues to dwindle. WHAT IS THE MISSION OF MAYOR'S YOUTH ? MYEP provides employment and training opportunities for youth and young adults who have not had all of the opportunities many of us take for granted. The youth and young adults we serve are from Iowa City and Johnson County. Our mission is to assist them in overcoming barriers to future employment, through development of their self-esteem, self-respect, and the expansion of their existing talents and interests in job readiness training and subsidized employment opportunities. HOW MANY PROGRAMS DOES MYEP OPERATE? Presently MYEP operates the following programs: 1) In-School (Iowa Conservation Corps) [Since 1968] 2) Iowa Conservation Corps Summer Component [Since 1983] 3) Bureau of Vocational Education - Sex Equity [Since 1988] * 4) Transition Job Training [Since 1986] * 5) Homeless and independent Living [Youth Homos] [Since 1989] $) Classic Vehicle & Bicycle Restoration Project [Since 'i954]. Crime Prevention Monies 7) Circus Time Popcorn Wagon [Since 1994] CDBG Monies ~ Sex Equity. one more year of funding at a reduced level of $10,000 $15,000 Transition funding will be decreased by approximately $60,000 CITY OF IOWA CITY PROJECT RESOURCE BOOK CDBG and HOME Funds 1996 Department of Planning and Community Development City of Iowa City Community 1996 Development Block Grant and HOME Funds (CDBG) PROJECT RESOURCE BOOK Submitted by: Housing and Community Development Commission Linda Murray, Chairperson Ann Donovan Charles Eastham Jim Harris Chris Randall Tim Ruxton Gretchen Schmuch Elizabeth Swenson April 9, 1996 COMMUNITY DEVELOPMENT DIVISION DEPARTMENT OF PLANNING & COMMUNITY DEVELOPMENT CITY OF IOWA CITY PART I TABLE OF CONTENTS EVALUATION 1. Memo from Marianne Milkman - Comments on Projects .......... p. 1 2. Memo from Linda Severson - Human Service Agency Requests ..... p. 11 PART II MINUTES OF PUBLIC ,MEETINGS Public Hearings - Applicant Presentations February 21, 1996 .................................. p. 19 February 22, 1996 .................................. p. 28 Discussions of 1995 Funding Requests March 13, 1996 ................................... p. 35 March 14, 1996 ................................... p. 44 3. Project Ranking Worksheets ............................ p. 57 PARTHI PART~ PROJECTS RECOMMENDED FOR 1996 CDBG AND HOME FUNDING CDBG and HOME Applications ............................ p. 58 PROJECTS NOT RECOMMENDED FOR 1996 CDBG AND/OR HOME FUNDING CDBG and HOME Applications ............................ p. 195 PART I EVALUATION Marianne Milkman's Memo - Comments on Projects ............ p. 1 Linda Seversoffs Memo - Human Service Requests .............p. 11 City of Iowa City MEMORANDUM Date: March 6, 1996 To: Housing & Community Development Commission From: Community Development Division Staff Re: FY97 CDBG and HOME Fund Allocations As in previous years, this memo provides some additional information on several projects requesting funding, as well as comments from the staff regarding issues you may want to discuss. Linda Severson, the Human Services Coordinator, has also provided a memo with information regarding the Human Service Agencies applying for funding. Finally, the last page of the memo includes the staffs draft recommendations on actual allocations. You may wish to delay looking at these recommendations until after you have made up your own draft budget. Please note that the staff makes these recommendations prior to the Commission's discussion, you may well raise issues we have not considered, which could change our recommendations. Estimated Sources of Funds Since Congress has still not acted on the FY97 budget and the President has not signed the appropriations bill which includes HUD expenditures, we are still working with "best guess" estimates at this time. Since the most recent Continuing Resolution on the budget expires Maroh 15, 1996, we are hopeful that we may have real numbers by March 13 or at least by your April 4 meeting. Estimated Resources FY97 CDBG Entitlement FY97 HOME Allocation Program Income from Housing Rehab Other Program Income Unprogrammed Funds (CDBG and HOME) TOTAL $ 912,600 $ 360,000 $ 100,000 $ 40,00O $ 118,000 $1,530,600 The unprogrammed funds shown are FY95 monies which have not yet been reallocated from the GICHF/Bums $300,000 Affordable Rental Housing Project for which funds were allocated two years ago. In addition, there are $200,000 which were allocated to GICHF/Burns in FY96 which have not been committed to a specific affordable rental housing project. The partnership has until Apdl 1, 1996 to provide a specific plan and timeline for such a project. At this time no specific site for a project has been identified. We will know at your April 4, 1996 meeting whether these monies need to be reallocated also, and you should keep this in mind during your discussions. It also appears from Don Sehr's letter enclosed in your packet that the Adult Day Program will be in no position to expend the $100,000 allocated in FY96 for a new building in the near future. Unless we hear differently before March 13, those monies will be available for reallocation if you so desire. ~: 2 Please note that we originally estimated approximately $1.4 million in funding for FY97, so there is a little more money available than is shown on the summary page provided with the applications. You will notice that we have adjusted the set asides by category of funding in the attached budget. Requests for CDBG and HOME funds combined total $2,038,351 this year which is only about half a million dollars in excess of what is potentially available. The Commission need not distinguish between CDBG and HOME funds in making its allocations. The staff will split the funds to conform with the regulations of the two programs after you have made your recommendations. However, when discussing your recommendations, you do need to consider whether an allocation is a grant or a Ican and what other funds may be leveraged. COMMENTS ON PROJECTS BY CATEGORY ECONOMIC DEVELOPMENT PROJECTS Estimated Set-aside $'137,754 Self~ufflclency through Micro-enterprise Development $28,000 Institute for Social and Economic Development (ISED) Grant ISED received CDBG funding in FY95 and FY96 and during this time they assisted in the creation or expansion of ten local businesses. They have also established follow-up and documentation techniques to determine the long-term success of each business, although it is still too early to determine the outcome of many of the businesses. A strong relationship with First National Bank to arrange financing for the businesses has also occurred. We discussed the program with two loan officers that work directly with the ISED businesses and they were very impressed with the well-prepared clients and their business plans. ISED's partial loan guarantee is very important to many businesses in obtaining loans. Despite all of the successes, there are still questions as to whether or not the businesses assisted can actually support a househo!d, or in fact provide much income. --~ ..............u -,,~.~l=nd Candt~wo~o, Inc. ~" " e~O,OOu Loan Heartland Candleworks has experienced phenomenal growth during its first ~o years of business. Because of this rapid growth they are just now developing essential business tools, such as a business plan and accounting/bookkeeping standards. We recommend that receipt of funding be conditioned on part of the technical assistance funds being used to set up a bookkeeping system with a permanent bookkeeper and that they provide a business plan that details the number of permanent jobs expected to be created. We also recommend that the funds be allocated in the form of a deferred-payment loan based on the number of jobs created. In other words, if they create the stated number of jobs and maintain them for five years, the loan would be forgiven. After further discussion with First National Bank it was determined that the CDBG funds will also help leverage a $100,000 to $120,000 loan from First National Bank and possibly a loan guarantee from the Small Business Administration. Approximate- ly $50,000 of the loan from the bank would be used to purchase new equipment and the remainder would be in the form of a working capital line of credit. They also stressed the fact that the bank loan is heavily dependent on Heartland receiving CDBG funds to provide the training and marketing to support the new equipment. The City and First National Bank are working to put together a successful loan package which will help this business on to a firmer footing. II. PUBLIC FACILITIES PROJECTS Estimated Set-aside $119,148 Pheasant Ridge Neighbor. Ctr. - Nelghborhood Centers of Johnson County $185,000 Grant or Loan This proposal is requesting funds to complete the construction of the Pheasant Ridge facility and reduce the debt for the project. Total project costs are estimated to be approximately $600,000, of which $300,000 is from non-public sources. In FY95, Neighborhood Centers received a $150,000 CDBG grant for this project. Due to the large CDBG investment in this project, we are recommending that any allocation of FY97 funds be in the form of a low interest loan. Exterior Rehabilitation -Youth Homes, Inc. $20,000 Grant Youth Homes is proposing to insulate and install maintenance-free siding on their Johnson Street and Jefferson Street buildings. Youth Homes said that these buildings are in need of exterior maintenance and the proposed rehabilitation will lower their maintenance and utility costs. lffunding is approved, both buildings must go through a historic preservation screening process. Youth Homes, at the request of the Commission and staff, is currently looking into the costs for painting and insulating versus installing maintenance-free siding. They are also getting estimates from the utility company regarding the projected energy savings. Youth Homes has requested a grant for this project and no other funds are being leveraged. Office Accessibility Improvements - Conner Center $1,84g Gran[ The Conner Center is requesting funds for minor modifications to their office space to make it accessible for their staff and clients. Several modifications to the site have been made to the office by the management, however, not all of their needs have been met. Their current lease on the properly is for a two-year period and they are requesting a small grant to fund this project. Clinic Renovations . Free Medical Clinic $57,000 Grant Free Med has been in its location at Wesley House for 23 years, without significant renovations. A lab was funded through CDBG several years ago. Free Med is located in the basement of the Wesley Foundation (a building owned by the Iowa Conference of the United Methodist Church). CDBG funds cannot be used for religious purposes, however, CDBG funds can be used in a religious facility if the use is entirely secular such as Free Med. One aspect of the request, the bathroom renovations, must be excluded (they are used by other religious-based organizations IlL 4 in the building and not just Free Med). The cost of tile bathroom renovations was estimated by Sandy Pickup to be $5,024. This reduces Free Med's request to $51,976. Their request is for a grant and leverages $5,605 of private funds. PUBLIC SERVICES PROJECTS FY97 Statutory Cap $157,890 (Also see Linda Severson's Memo) Furniture Project: Domestic Vlolence Intervention Program $7,500 Grant This is the second year of funding for this program, which has become better organized over the past year. It is again leveraging $10,000 from the City of Iowa City Solid Waste Division for reducing the volume of materials going into the landfill, and receives in-kind support from numerous sources. The biggest concern is the existing shortfall of $5,500 ($2,500 for salary and $3,000 for truck rental). An efficient and reliable pick-up and delivery system for furniture donations is essential to the effective functioning of this program. Job Training: East Central Iowa Employment and Training ' $25,702 Consortium (ECIETC) Grant Two years ago the State of iowa instituted a new welfare program (Promise Jobs) requiring families receiving public assistance to work towards self-sufficiency through education and job training. The new program is set up to assist these families (mainly single parents) with training, tuition, child care and transportation. However, the program is severely underfunded by the state, resulting in long waiting lists for training and other support services. The state has decided to use some of the federal CDBG funds it receives for suppo~ng the training programs. The state is now asking entitlement cities to use some of their CDBG monies to help reduce the waiting lists. Programs set up by ECIETC seem to be effective and well-run, and the monies will go directly to the families to be assisted. Administrative costs are provided through state funds. It is important to help as many families as possible to become self-suffcient and funds everywhere are tight. Welfare reform is not simple, and the full costs of this new system are only now becoming apparent. Clearly, more money is needed initially to make people self-suffcient. Temporary. Employment and Training Program: Evert Connor $23,000 Center Grant The intent of this program is to build job skills and self-esteem for persons with disabilities by running a small printing business atthe Center. The proposed program falls somewhere between a public service and a microenterprise development project. Goodwill Industries has training programs for persons with disabilities. Their program is set up to train persons for a specific type of job. The Conner Center proposal intends to provide broader training. Because of the very limited public service funds, we had hoped that this project could be structured as a microenterprise and funded under economic development. At this point the Center does not have a Business Plan or a well developed structure for this business; however, they are working on this and hope to have something set up by next year. The project is eligible for funding as a public service. 5 Youth Employment Training: Mayor's Youth Employment Program $22,396 Grant The Mayor's Youth Employment Program (MYEP) has a good track record in job training for youth. They are requesting $8,463 for the entrepreneurial "Popcorn Wagon" training program. This provides hands-on training in job skills and manage- ment for youth. The project is becoming more self-supporting in that next year it will pay the stipends of the youths. The second request for $13,933 is a new program. The proposed pre-employment training program is at the request of and in cooperation with the school district, which has been asked to provide $4,000 for the program. This pre-employment training program targets students who are at risk and have developmental disabilities. it is intended to provide training which will help them handle jobs in the community once they are placed in these jobs. Housing Support Program: LIFE Skills, Inc. $17,100 Grant This is the fifth year of CDBG funding for this program, which provides essential support services for families trying to locate housing either while waiting for Section 8 assistance, or when trying to persuade landlords to accept them with a Section 8 voucher or certificate. LIFE Skills is the only agency providing this service. One area of concam is the very short follow-up period - two months. It would also be more effective to structure the program in some way so that more training and living skills is a required part of the service. LIFE Skills is attempting to do this by spending more time with clients prior to enduring a search for housing. The program is leveraging $2,100 from GICHF. Support Services for Transitional Housing: Emergency Housing Project (EHP) $10,000 Grant EHP is expanding its "Early Bird Program" to provide support services, which are essential in assisting homeless persons to become more self-sufficient. These services are a vital adjunct to the Single Room Occupancy (SRO) Housing Program for working homeless persons living alone. HACAP, which also provides support services for transitional housing, has a program geared to families living in housing owned and operated by HACAP. As indicated in CITY STEPS, the clientele served by the EHP program falls through the cracks for housing and support programs in the City. The program budget provides for about 670 hours of service to approximately 15 persons annually. Administrative expenses will be borne by EHP. 7. Aid to Agencies: City of Iowa City $105,000 Grant These monies are part of the City's funding for 14 human service agencies as described in Linda Seversoh's memo. These agencies provide services to many low income residents as well as to persons with special needs in Iowa City. IV. HOUSING PROJECTS Estimated Set Aside $857,136 Small Repair Program: Elderly Services Agency (ESA) $28,000 Grant ESA has operated this program effectively for 11 years, and there is an ongoing need for thi.~ service. At an average cost of approximately $500 per home, this program gets a big bang for the buck, and allows elderly persons to remain safely in their homes. The proposal to purchase a modular ramp has been reviewed by the Senior Building Inspector, who has indicated that such ramps would be eligible for temporary building permits. Staff has previously discussed the possibility of purchasing a reusable ramp and is in favor of this project. The ramp would be the property of the City of Iowa City. Housing Rehabilitation: City of Iowa Clty $457,000 Grant/Loan The housing rehabilitation program has been the linchpin of the CDBG affordable housing program since 1979. This program targets low income homeowners, and helps to maintain Iowa City's affordable housing stock. Over 450 homes have been rehabilitated over the years. While the average cost per unit is almost $11,000 (which includes the cost of administration), the benefits are numerous. Most of the funding - 77% - is in the form of a loan on the property which is repaid when the property is sold or with regular monthly payments. In the past year, $100,000 in loan payments was received. This $100,000 is earmarked for the continuation of the rehab program and is part of the total request. Fixing-up homes in a neighborhood helps to maintain the appearance of the neighborhood and often has a ripple effect, encouraging other homeowners to fix up their houses. The program also helps to maintain the City's property tax base. Over the years the rehab program has been the main assistance provided to low-income homeowners, while the Assisted Housing Program, with approximately $3.5 million of HUD funds annually, helps low- income renters. The HOME funds supporting this program will require a City match of $37,500. Accessibility Modifications for Rental Units: Conner Center $18,000 Grant This project is intended to modify existing rental units for persons with disabilities. Currently the Ci['y's Housing Rehab program has an accessibility component for owners and renters. In recent years, however, very few referrals have been received for rental units. Modifications of rental units require the agreement of the landlord, and if they are costly improvements, some commitment from the landlord is needed so the unit can continue tO be ranted to persons with disabilities. Since, at this point, the Center has no track record for such a rehabilitation program and large modifications are complicated, it might be appropriate for the Center to start on a smaller scale with the smaller projects they indicated they wish to do, such as installing grab bars, etc. At the same time, they could be working together with the Housing Rehab program on larger projects. The ESA Small Repair Program works mainly with homeowners on a similar basis, i.e. they do small projects and housing rehab does large ones. The Center is providing administrative support for this program and hopes to coordinate it with its audit and directory of accessible rental units in Iowa City. 7 Acquisition and Rehab of Existing Units. GICHF Request $344,405 Grant and Loan GICHF is a Community Housing Development Organization (CHDO), whose mission it is to expand the supply of affordable housing. GICHF currently owns and operates 20 rental units. A goal for housing nonprofits is for them to become self-sufficient, and not be dependent upon outside operational funding. To enable a CHDO to be self-sufficient, it needs to manage approximately 80-100 units. GICHF has successfully undertaken similar acquisition and rehabilitation projects and demonstrated a capacity to complete them. This project leverages $600,000 in other funds ($305,395 private and $294,600 in State HOME funds). The per unit public subsidy is estimated to be $53,250. State and local HOME match require- ments for this project are expected to be $116,701, all of which should be covered by property tax abatement. One concern is that the units GICHF intends on purchasing are priced in the $65,000 to $93,000 range, which makes them among the more affordable owner- occupied units in Iowa City. Removing these units from the owner-occupied stock and placing them under GICHF control (to be used as rental units) is a change in use. However, GICHF is committed to the long term affordability of the units and will be obligated to keep the units affordable for at least 15 years (as required by the HOME regulations). Expansion of the affordable housing stock and support for housing nonprofits are "high"-priorities of CITY STEPS. The proposed project supports these goals, however, GICHF and Robert Burns currently have $200,000 in FY96 funds that remain uncommitted and unspent. This issue should also be considered and addressed before FY97 funding is allocated. Land Acquisition - GICHF Request $107,400 Grant GICHF is proposing to acquire existing lots and hold them in a Community Land Trust (CLT). Once the lots are purchased, GICHF will construct single-family homes and sell them to low income homebuyers. The purpose of this project is to lower the cost of owner-occupied housing by holding the land in a CLT and lease the land to the homeowner at a low rate. This project leverages $388,710 in private financing, which will be repaid when the improvements to the lots (the homes) are sold. The total per unit cost is approximately $82,685, of this total $17,900 per unit is public subsidy.. No State HOME funds are being requested for this project, so the local HOME match requirement for this project is estimated to be $26,850. Only the land will be eligible for tax abatement, since it will be owned by GICHF, but this will provide little match. This project does contribute to the City's tax base in that the homeowners will be paying property taxes on the improvements. I {- The CLT is an idea that has been promoted as a partial solution to Iowa City's affordable housing needs. CLTS am used in other communities and will ensure the long term affordability of the units - staff supports this initiative. There are two questions, the use of existing FY96 funds (see above) and the location of the lots to be acquired. The proposed location of the lots is in the southeastern part of Iowa City, however, we recognize that this is where the affordable land is located. We suggest that the GICHF continue to pursue these sites, but also look in other subdivisions. SRO Housing - City of Iowa City $100,000 Loan Although the application did not show a specific pumhase or management plan, the need for this type of housing is so gmat that we think it is impor/ant to have money available to buy a suitable property if it comes on the market. With the experience gained from the 416 S. Dodge SRO acquisition, which officially opened on Mamh 1, 1996, we feel confident that another house can be pt~rchased and rehabilitated to serve a similar need. We plan to request proposals for ownership and management of such a home. The local match requirement for this project is $25,000. Match generated by the project may be in the form of tax abatement, should ownership of the property be transferred to a non-profit organization. Other forms of match will depend upon the financing package of a specific project. -7. Homeownership Assistance - City of Iowa City $45,000 Loan One of the biggest barriers to homeownership is coming up with the required downpayment. This program provides homeownership opportunities to households below 80% of median income. These funds work in cooperation with programs offered by local lending institutions and they also leverage more than $1,000,000 in private financing. An important element of this program is the provision of homeownership training seminars, which will be hosted by the City, local lenders and realtors. Tenant Based Rent Assistance {TBRA). Iowa City Housing $150,000 Authority Grant This request is to help reduce the Section 8 waiting list and is not tied to family self- sufficiency as it was last year. TBRA can be used for a two-year period, however, the Assisted Housing program' is planning on switching the households to the Section 8 program as the TBRA expires. The program has been somewhat slow in getting off the ground, but is now underway. The Housing Authority is requesting these funds because they will not receive any new Section 8 vouchers or certificates due to HUD budget cuts. One benefit of TBRA is that it can be used for security and water deposits where Section 8 only pays for a portion of the security deposit. The local match requirement for this project is estimated to be $37,500. There are no matching funds generated by this project, however, this project wifl leverage pnvate contributions of rent from the participants. VI. ADMINISTRATION AND PLANNING' 9 $16t,000 Grant A maximum of 20% of CDBG and 10% of HOME funds (or $246,520) can be spent on administration and planning activities. A separate memo is included in the packet explaining the staff and administrative support for these programs. UNPROGRAMMED FUNDS $76,000 In past years we have tried to leave approximately 5% of the total budget unprogrammed to allow for contingency expenses such as cost overruns and unexpected expenses fi'om "old" projects. RECOMMENDATIONS FOR FY97 CDBG/HOME FUNDS Request Economic Develo13ment Proiects (Estimated Set-aside $137, 754) Micro-enterprise Training: Institute for Social and Economic Development 8 28,000 Business Expansion/Marketing: Heartland Candleworks ~ 50,000 Subtotal ¢ 78,000 Staff (3/1/961 II Recommendation $ 28,000 ~ 5o,o0o it ' ¢ 78,000 _ Pubtic Facilities Proiects (Estimated Set-aside $119, 148) Pheasant Ridge Facility: Neighborhood Centers of Johnson County $185,000 $ 50,000 Rehabilitation at Johnson and Jefferson Street Houses: Youth Homes $ 20,000 $ 20,000 Accessibility Improvements: Conner Center for Independent Living 8 1,848 $ 1,848 Clinic Renovations: Free Medical Clinic $ 57,000 ~ 50,762 Subtotal ¢263,848 ¢122,610 Ill. Public Service Prolects (FY97 Statutory Cap ¢157,890) Furniture Project: Domestic Violence Intervention Program $ 7,500 $ 7,500 Job Training: East Central Iowa Employment and Training Consortium $ 25,702 $ 9,827 Youth Employment Training: Mayor's Youth Employment Program $ 22,396 $ 8,463 Housing Support Program: LIFE Skills $ 17,100 $ 17,100 Support Services for Transitional Housing: Emergency Housing Project 8 10,000 8 10,000 ,'emporary Employment: Conner Center for Independent Living $ 23,000 $ 0 Aid to Agencies $105,000 $105,00q Subtotal ¢210,698 $157,850 IV. Housincl Proiects (Estimated Set-aside $857,136) Small Repair Program: Elderly Services Agency $ 28,000 Housing Rehabilitation: City of Iowa City $ 457,000 Rental Housing-Accessibility Rehab: Conner Center for Independent Living $ 18,000 Acquisition & Rehab: Greater Iowa City Housing Fellowship $ 344,405 Homeownership-Land Acquisition: Greater Iowa City Housing Fellowship $ 107,400 SRO Housing: City of Iowa City $ 100,000 Homeownership-Downpayment Assistance: City of Iowa City 8 45,000 Tenant Based Rent Assistance: Iowa City Public Housing Authority $ 150,000 Subtotal $1,249,805 8 28,000 9457,000 $ 7,500 8141,200 $107,400 $ 75,000 $ 45,000 ~ 75,000 ¢936, 100 Administration (Esiimated Set-aside ~183,672) HOME Program Administration CDBG Program Administration and Planning Vl. Contin¢lenc¥ Unprogrammed Funds for CDBG and HOME $ 36,000 $ 36,000 8125,000 $125,00,0 Subtotal $161.000 ¢161.000 Subtotal $ 75,000 $ 75,000 TOTAL $2,038,351 81,530,600 Date: March 1, 1996 To: Housing and Community Development Commission From: Linda Seversoff, Human ~, v ,,~s Coordinator Re: Human Service Requests for FFY96 CDBG Funding Attached you will find a brief description of each agency that is requesting funding from HCDC. I hope that the information enclosed will assist in your review of the human service funding requests by providing you with background regarding the history and services of the organizations involved. A portion of Iowa City's FFY96 entitlement funding will be used to support the City of Iowa City's FY97 Aid-to-Agencies program. Approximately 15% of CDBG funding ($105,000.00) is used forAid-to-Agencies (outofatotel proposed Aid-to-Agencies budget of $383,355.00). In order to minimize monitoring requirements, CDBG funds are expended directly for three agencies, but CDBG support actually impacts all agencies that are funded through the Aid-to- Agencies program. The following agencies receive funding from Iowa City: Big Brothers/Big Sisters Crisis Center Domestic Violence Intervention Program Eldedy Services Agency Emergency Housing Project Free Medical Clinic HACAP (Hawkeye Area Community Action Program) ICARE (Iowa Center for AIDS/ARC Resource & Education) Mayor's Youth Employment Program MECCA (Mid-Eastern Council on Chemical Abuse) Neighborhood Centers of Johnson County Rape Victim Advocacy Program Red Cross United Action for Youth Continuation of CDBG funding for the Aid-to-Agencies program is essential to enable these agencies to continue to provide their important services to the people of Iowa City. If you have any questions about this report, or about any other aspect of these human services requests, please call me at 356-5242. I will be glad to work with you to get the information you need. AGENCY DESCRIPTIONS _ECONOMIC DEVELOPMENT PROJECTS Institute for Social and Economic Development Micro-enterprise Training Institute for Social and Economic Development (BED) provides intensive training and one-on-one technical assistance to help low and moderate income individuals develop a business idea into a soM business plan that will gain approval from a bank. ISED is the only organization in the area that provides assistance in three critical areas: 1) comprehensive business training, 2) assistance in acce.~ing capital, and 3) pt&post business start technical assistance. ISED also has established linkages with local banks that increase the likelihood of'favorable action by the banks in part bex. ause of the quality of business plana that ISED clients prepare and because of the post-business start technical assistance that ISED provides for it's clients. ISED has effectively provided microenterprise training to low-income individuals over the past eight years in various parts of the state and has developed a strong capecity to deliver these services. ISED seeks CDBG funding to continue providing microenterprise training and technical assistance to people in the Iowa City area. The purpose of the project is twofold: to enable low and moderate income individuals in Iowa City to achieve self-sufficiency through microenterprise development; and to promote business stabilization, expansion and job creation by providing comprehensive training individualized technical assistance and access to capital to potential entrepreneurs and existing microenterprise owners. Heartland Candleworks Economic Development Expansion Project Heartland Candleworks was established in Iowa City. in March 1994. In Heartland's first year, they employed only 4 workers, but have since grown to 32 people, 12 full-time and 20 pan-time employees in only it's second year. Heartland employs low-income, homeless or near homeless, and individuals with disabilities to make private label candles for national chains of retail stores. In addition, Heartland also employs people with disabilities from two Goodwill programs and is Johnson County's largest external employer for Goodwill Industries. The Heartland Candleworks mission is twofold. They provide an above-average paid job for those who need employment, and provide multiple support services for their employees. These support services include: interest free housing loans available to assist homeless individuals to afford first month's rent and deposit for an apartment; counseling and advocacy for housing issues; a handicap accessible worksite; and transportation for employees with disabilities. CDBG fi~nding will allow Heartland Candleworks to establish a professional marketing strategy to expand their production capability and secure more contracts, thus creating more jobs for low-income, homeless and disabled individuals of Iowa City. Funding will also allow them to secure technical assistance to create a more advanced manufacturing process to increase productivity by 100%. Heartland Candleworks has experienced success and growth in its short existence. It appears to be a logical step to establish a professional marketing strategy and technical assistance to improve their manufacturing process. Both these activities would contribute to future business success and increased production. _PUBLI.C FACILITIES PROJECT Neighborhood Centers of Johnson County Pheasant Ridge Facility o Complete New Building and Pay off debt Neighborhood Centers began 23 years ago in a three bedroom apartment with no formal programs and a budget orS100.00. Since that modest beginning, many families have found support and received services that helped them enhance their quality of life. This past year, over 1400 adults and children took part in programs at one of the two centers. Many other residents took part in activities other than formal programs such as working in the day care cooperative, clothing distribution, working as volunteers in programs, serving on the Board of Directors, and organizing neighborhood events. With greater recognition being given to prevention programs, support and demand for Pheasant Ridge programs has increased requiring the need for more space. The presence of the Center within the neighborhood is essential to bring programs to the people who would otherwise have difficulty accessing services either because of lack of transportation and child care, financial constraints or a lack of knowledge of what resources are available. Whether it is formal, family- based programming or informal get-togetherness, the center is at the heart of success in helping people become self-sufficient. Neighborhood Centers is requesting CDBG support for the completion of the Pheasant Ridge Neighborhood Center project. The project includes completing the construction of a multipurpose 8500 spare foot center in the Pheasant Ridge apartment complex on the western edge of Iowa City. The Pheasant Ridge Complex is a HUD supported project that provides 231 units of federally subsidized Section 8 housing for very low-income families. Youth Homes, Inc. Exterior Rehabilitation at the Johnson and Jefferson Street Houses Youth Homes, Inc. began as Youth Emergency Shelter, Inc. in December 1972. Beginning in 1976, when the name was changed to Youth Homes, Inc., the Agency provided long-term care as well as emergency shelter. Programs have changed many times over the years, depending upon local needs and availability of funding. In 1994 Youth Homes program site was moved to 1916 Waterfi'ont Drive to consolidate services and infuse programs' funds. Currently the Waterfront Drive location houses Young Women's Residential Treatment Center, Youth Emergency Shelter, Parent Support Services, Substance Abuse Prevention Services and Youth Homes Administrative Offices. Pursuing Adventures in Learning Structured Community Independent Living Services, Intensive Supervision and Day Treatment remain at separate sites. Youth Homes is requesting CDBG support to side both of the transitional housing units it owns. Both units are a part of the Structured Community Independent Living Services (SCILS) prograin. One unit, located at 327 North Johnson Street, houses unaccompanied homeless youth. The second unit, located at 918 East Jefferson Street, houses homeless pregnant and parenting youth and their children. By siding the houses, insulation will be improved and maintenance costs of the properties and utility expenses will be reduced. Evert Conner Rights and Resources Center for Independent Living Accessibility Modifications o Office Site The Evert Conner Center is a consumer-controlled organization whose mission is to assist individuals with disabilities to advocate for themselves in order to achieve greater independence and integrated community participation. Formally known as Independent Living, the Center was established in August of 1979. The initial purpose of the Center was to establish a peer counseling and advocacy support group for persons with developmental disabilities. In 1994 the Center received funds fi'om the Depantment of Education to provide consumer-run services. Currently two-thirds of the staff are persons with disabilities. One of the goals of the Center is to provide education and technical assistance to owners of public accommodations about "barrier removal" to allow persons with disabilities equal access to all goods and services in the community. It is difficult to encourage others to become accessible when the Conner Center office itself is not accessible. CDBG funding for this project is needed to insure an accessible work place for staff members who have limited mobility. Further, it will allow better access for board members and consumers who use the oillee on a regular basis. Free Medical Clinic Clinic Renovations The free Medical Clinic (FMC) began seeing patients in March of 1971. The concept of providing ties medical care in a non judgmental way to those who can't afford it was formulated by a diverse group of medical and non-medical community members. During the first year the Clinic was held in the River City Free Trade Zone in downtown Iowa City and then in the basement of Center East, the Catholic Student Center. Since the Spring of 1972 FMC has been located in the basement of Wesley House at 120 N. Dubuque. Since opening 24 years ago, over 50,000 patients have been seen for a total of over 114,000 patient visits. FMC is equipped with six exam rooms, staff office, walk-in office, counseling room, Lab and dispensary. General out-patient care is provided to Johnson County residents who do not have access to health care for financial reasons, or to those who for reasons of cenfidentiality are reluctant to seek health care elsewhere. FMC has operated in the same "temporary" location for 24 years with only minor improvements being made in that time. The low income people who use the Clinic are able to receive free, good quality medical care but the physical environment which they come to is noisy, extremely hot/cold, poorly lit and generally uncomfortable. CDBG funds are needed to remodel the clinic space entailing 6 exam rooms (especially lighting, heating and air conditioning system), patient interview area, pharmacy, staff office, waiting areas, dental clinic, bathroom and file room. PUBLIC SERVICE PRO .JE_CTS Furniture Project - Domestic Violence Intervention Program (Lead Agency) Staff Position Informally, the Furniture Project has been in existence since the late 1980's when volunteers dropped off household items at DVIP. It is a non-profit program that distributes donated furniture to formerly- homeless households in the Iowa City area. The projeet's goal to better use the resources of our community to meet the needs of its citizens. The reuse of furniture not only meets a vital need but also significantly reduces waste created when furniture items are discarded. Each year, the Furniture Project serves over 400 persons, roughly one-third of the entire homeless population. Filly-three percent of these recipients were children and seveaty-thrce percent of the households served in 1995 were female-headed The Furniture Project had been staffed by Vista volunteers since August of 1993. Last year, CDBG grant funding assisted the Furniture Project to employ a Coordinator through the fiscalyear 1996. The Furniture Project has again secured $10,000 from the City of Iowa City Solid Waste Division for fiscal year 1997. This funding combined with CDBG grant funding will allow the current full-time Coordinator, the Project's only paid staff to be continued. East Central Iowa Employment and Training Consortium Promise Jobs The East Central Iowa Employment and Training Consortium (ECIETC) is an Iowa "28-E" Consortium of Benton, Iowa, Johnson, lrmoS, Linn and W~h;n~on ~o,,-,;.~ and the City of Cedar Rapids c,,, of operating federal, state and local grant in aid programs of employment and training. The organization, a public agency, was founded in 1982 with the advent of the Job Training Partnership Act. The purpose of the Act is to establish programs to prepare youth and adults facing serious barriers to employment for participation in the labor force by providing job training and other services that will result in increased employment and earnings, increased education, occupational skills and decreased welfare dependency. Today ECIETC operates JTPA and Promise Jobs (Iowa's welfare reform program), as well as Iowa's JTPA Senior Employment Program and the Non-traditional Occupations for Women Program in partnership with the University of Iowa. The Promise Jobs Program, just completing its second year this spring, is designed to provide Family Investment Program (FIP) applicants and recipients with opportunities to move to self-sufficiency through employment and to develop vocational skills needed to become econordcally self-sufficient through post-secondary training in demand occupational areas. In Iowa City, Pmrnise Jobs funding is available for approximately 100 persons each year. Currently, there are 96 persons on the waiting list and 358 persons in Promise lobs. Most participants in Promise Jobs are single female mothers with young children and there is not enough Promise Jobs funding for post- secondary training to accommodate the needs and interests of all the participants who are subject to the Promise Jobs work requirement through their Family Investment Agreement. The CDBG timds requested would be ut'dized exclusively for the purpose of providing post-secondapy occupational skills training (tuition, fees, childcare and transportation costs ) to Promise Jobs participants. I support this request and believe the program can work but I have concerns on the state level in that they promote the Promise Jobs program as a major part of"welfare reform" but inadequately fund it. Since last July, DHS no longer can offer Title XX daycare funding to Promise Jobs participants who are in a training or school program. This restriction contributes to the waiting list. Evert Conner Rights and Resources Center for Independent Living Temporary Employment The Conner Center is seeking funding to cover salaries, fringe benefits, materials and other expenses needed to implemem a temporary employment and training program for people with disabilities. The purpose of this project is to provide comprehensive work/training in the form of on-the-job training. This conununity based training will maximize work experience while having the peer support of Center staff to assis~ the individual to work through on-the-job problems. CDBG grant funding will allow the Conner Center to employ five disabled individuals to be responsible for all aspects of a print/photo copy service. Mayor's Youth Employment Program Employment Training for Youth The Mayor's Youth Employment Program (MYEP) was established in 1968 to provide employment opportunities to disadvantaged youth in Iowa City and surrounding communities within Johnson County. The agency now provides those services through three programs. Ire Employment Program offers work experience to youth during the school year in the public and private sectors. It also includes transition programming that provides special help to those with exceptional employment problems, support of pregnant and parenting teens, and work with homeless young adults. The Corps Program includes the Iowa Conservation Corps, the Young Adult Conservation Corps, and the Year Round Corps. The Entrepreneurial Program includes the Popcorn Wagon project that is a major component for MYEP's proposal for CDBG funding. In FY95, MYEP served 165 Iowa City residents. Young persons who participate in the employment programs at MYEP must often deal with many significant problems in addition to the need for employment. Some are or have been homeless, while many come fi'om disrupted families and have manifested significant behavior problems. MYEP's funding request consists of two separate projects. The Popcorn Wagon operation in the downtown Iowa City pedestrian mall has received CDBG funding for the past two years. Through this project, over 50 low-income young people have received valuable exposure to the operation and management of a small business. The second :1 project involves hands-on as well s curriculum training for students stmgghng with traditional teaching methods. Low-income youth who are at risk or have developmental disabilities will receive classroom and work experience opportunities and receive partial credit towards high school completion. LIFE Skills, Inc. Housing Specialist for Housing Support ?ragram LIFE Skills, Inc. is a private non-profit agency founded in 1989 to provide education and assistance to children, adults and families in need of help. LIFE Skills currently provides a range of State of Iowa (DHS) approved programs and services to address the needs of families in crisis and of persons who are developmentally different. These include parenting skills education, community assistance, protective supervision that includes supervised foster care visitation, recreation/leisure skills instruction, protective homemaking and a supervised apartment living program. Many of the agency's programs are supported by purchase of service funding from the State of Iowa and from Johnson County. LneE Skills has a concrete track record of over three years of completion of CDBG programs within established time tables. While it is still a comparatively new program, it has gained a reputation for providing high quality assistance to individuals and families who need help developing the ability to find and maintain appropriate housing. LIFE Skills has developed a relationship with local service providers and Iowa City's Housing Assistance Program which make referrals of some of their most difficult to house clients. LIFE Skills also works to develop a good relationship with Iowa City landlords in the hope that they will be more willing to rent to difficult to house families if LIFE Skills support is involved. Intensive Housing Support Program Services were provided to 61 recipients and referral and resource assistance were provided to 58 recipients during the 1995 fiscal year. Emergency Housing Project Supportive Services for Transitional Housing The Emergency Housing Project (EI-tP) is a private, secular, non-profit agency in Johnson County. The Agency's primary purpose is to provide temporary shelter to those without financial resources; and to assist those individuals in securing and maintaining the best circumstance possible. EItP was started in 1983 by a group of local churches and humv. n-service agencies in response to a recognized need. The agency serves County residents, visitors and outpatients to the Veterans Administration, University and Mercy Hospitals, job seekers fi'om across the United States, and transients. In 1984, the City of Iowa City provided Community Development Block Grant funds to purchase a house on 331 N. Gilbert Street, which still serves as the shelter. Local churches agreed to provide funding and to send representatives to the Board. The shelter is a two-story residential home with a basement that serves as many as 29 residents on a nightly basis. The Project's goal with CDBG funds is to provide, for a period not to exceed two years per individual, services aimed at assisting persons in developing and polishing the skills necessary to transition from the program to a permanent, stable housing situation Specific services will focus on budgeting, housing counseling and employment maintenance. Additional support in such areas as mental health, court advocacy (.particularly for victims of domestic abuse) and nutrition will also be available. This requ~ fills a gap in our local service delivery system. EHP has demonstrated this type of support (through their "Early Bird" program) is of benefit to the individuals they serve. HOUSING PROJECTS Evert Conner RigMs and Resources Center for Independent Living Accessibility Improvements/Rehab for Local Rental Units The Center's proposed project with CDBG funding is to assist in the removal and/or modification of barriers in rental units or homes for low to moderate income persons with disabilities. The remodeling and modification would be done to homes and apartment units within Iowa City. The scope of the project includes both exterior accessibility such as building ramps and widening doorways, and interior accessibility such as grab bars in bathrooms and lowering counter heights in kitchens. The number of units funded could vary from 6 to 20, depending on community need and cost of'modifications. I/this proposal is funded, I would encourage the Conner Center to work with other agencies (Elderly Services or the City Rehab staff) that have successfully done these types of projects. w o PART II MINUTES OF PUBLIC MEETINGS Public Hearings ~ Applicant Presentations February 21, 1996 ................................. p. 19 February 22, 1996 ................................. p. 28 Discussions of 1996 CDBG and HOME Requests March 13, 1996 ................................... p. 35 March 14, 1996 ................................... p. 44 Project Ranking Worksheet ............................ p. 57 MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION WEDNESDAY, FEBRUARY 21, 1996 · 6:30 P.M. SENIOR CENTER - FIRST FLOOR ASSEMBLY ROOM MEMBERS PRESENT: Ann Donovan, Charlie Eastham, Jim Harris, Linda Murray, Christina Randall, Tim Ruxton, Gretchen Schmuch, Elizabeth Swenson STAFF PRESENT: Steve Long, Steve Nasby, Marianne Milkman, Linda Severson, Jeff Haring OTHERS PRESENT: Members of the public\presenters CALL TO ORDER AND CONSIDERATION OF THE JANUARY 18, 1996, MINUTES: Chairperson Murray called the meeting to order at 6:33 p.m. MOTION: Randall moved to approve the minutes of the January 18, 1996 meeting, as amended at tonight's meeting. Schmuch seconded, Page two, first paragraph, second sentence, Eastham did not feel he stated things as worded, and asked that the sentence be revised to say, "He added that possible issues regarding staff participation in discussions when they are applying for these same funds have not been addressed". Page two, third paragraph, third sentence, beginning with, "Eastham said the question...", Eastham said this sentence does not make sense and asked that the sentence be struck. Page three, paragraph two, second sentence, after the word jeopardy, replace the text with, "because funds have not been expended in a timely manner". The motion carried on a vote of 7-0, with Swenson absent. PUBLIC/MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA: Murray distributed the legal opinion regarding conflict of interest issues, from Anne Burnside, City First Assistant Attorney, dated February 19, 1996. The memorandum states, in short, that it is the opinion of City Attorney's Office that Charlie Eastham should abstain from discussions and voting on issues pertaining to housing issues. Milkman emphasized that should any other Commission member have a possible conflict of interest, they too should abstain from discussions and voting. Milkman said that an oral survey of Commission members had been taken at a previous meeting and a couple of Commissioners d~d not know ~f they had or may have conflicts of interest. Milkman asked the Commission members if anyone now felt that they had any conflicts of interest. In response to Milkman, Schmuch said that she had not taken a board position that was offered to her by a local agency so she did not have a conflict. Eastham objected to the legal opinion and had several comments. First, he questioned the t~meliness of the memorandum coming on the day of the meeting. Second. he felt the rationale is confusing at best. The opinion allows h~m to partm~pate on some issues and then not participate on others, because the opinion is based on the division of funds into Housing and Community Development Commission February 21, 1996 Page 2 categories. Eastham felt the categorization of the projects is tentative and that the funds can be shifted freely between categories. Eastham said that he also questions the idea that a Commission member can not participate in the meeting, yet turn around and discuss an issue with another Commission member outside of the meeting. Eastham felt this notion goes all- together against the policy regarding open meetings. Both Eastham and Swenson expressed frustration that an opinion on this matter was asked of the Attorney's Office, as far back as last summer, and it is only now that a response is forthcoming. Milkman noted that Anne Burnside is out of town, so the Commission asked that a representative from the Attorney's Office be present at tomorrow night's meeting to address these concerns. Milkman stated that at the January meeting Anne Burnside had told the Commission that conflict of interest for any given situation could only be judged at the time all information on the issue was available. Nasby told the Commission that Iowa City's Community Development Week celebration is scheduled for April 1 lth. He displayed the Community Development Week t-shirt that is being offered for sale. He said that if any Commission members wanted one to let him know tonight or tomorrow. Murray noted that John Falb had resigned his position on the Commission, effective immediately, due to his acceptance of employment out of town. PRESENTATIONS: NON-HOUSING REQUESTS FOR FY97 FUNDING: Institute for Social and Economic Development: Self-Sufficiency throuqh Micro- enterprise Development Jason Friedman, Director of Economic Development, distributed a folder containing additional information concerning ISED, its training program, commonly asked questions about the program, and an up-to-date status report for the first year-and- one-half of CDBG funding. Friedman explained the aspects of the FY97 proposal. In response to a question, Friedman noted that Joni Thornton is the trainer and financial specialist who assists program participants in preparing loan proposals for local lenders. Friedman also noted that ISED has an established working relationship with the First National Bank of Iowa City, through which most of the business proposals are routed. Friedman emphasized that ISED makes considerable efforts to follow up on businesses that had been assisted, to assure the businesses are on the right track. Eastham asked for information concerning the average income level of program participants. Friedman said he was not quite sure and would find out, but noted that participants who complete the program average a 40% increase in their income. Harris asked whether any of the businesses are designed to assist persons with disabilities. Friedman said not that he is aware of, but said the program will attempt to notify participants of this potential market should their business proposal be relevant. He also said that the ISED program assists the participants in identifying where there may be a lack of a particular type of service in the community. Housing and Community Development Commission February 21, 1996 Page 3 Milkman said the application states that ISED will continue to pursue public and/or private funding, but there is no identification of those sources. Friedman said these funding sources include, the State of Iowa Department of Economic Development, the Small Business Administration, the Veterans Administration, however, these other funding sources are usually for fairly tightly-defined constituent groups and the credentials of an individual rarely match the specifications of more than one funding source. Friedman said without CDBG funding the program, generally, would not be able to assist the working poor, or the low-to-moderate income person who is looking to start a business. Harris related the possibility of instituting a lending pool to assist ISED. Friedman said in practice, lending pools are a mixed bag. Friedman said should the business be practical, he is confident in the ability of the participant to receive a loan from a local bank. Friedman noted that the applicant will generally receive market-rate financing, however, ISED is often able to help them stretch the financing over a longer period of time, thus reducing the payments. Also, ISED has a loan guarantee fund which can guarantee lenders up to 50% of the loan upon default. Swenson asked whether ISED envisions the program being a regular part of the Iowa City budget, or whether the CDBG funds could be phased out in the near future. Friedman said ISED is seeking other funding, but noted that currently, ISED operates entirely on public funding. Friedman said ISED is looking into private funding, partly because ISED believes the private sector has an interest in what the program can provide. Friedman said that banks, utilities, and larger businesses will have an interest in the program. Friedman said demand for their services is increasing, and ISED may experiment with a sliding fee scale for those who can afford to pay. Friedman said one goal of the program, however, is to provide their services to anyone who seeks assistance. Neiqhborhood Centers of Johnson County: Pheasant Ridqe Facility Brian Loring, Director of Neighborhood Centers of Johnson County, and Jarita Johnson, a resident of the Pheasant Ridge facility, were on hand to describe the application. Loring noted that he had recently secured up to $150,000 in available bridge financing from the First National Bank of Iowa City at market rate (about 9%), which equates to $24,000 annual loan repayments. However, he emphasized that he would prefer to receive CDBG funding which could reduce the debt service. Loring noted that if they do not secure all of the funding, they may have to scale back the plans. In this event, they have identified cut-backs in the proposed building. Loring wished tO note that a reduction in the finished space will directly impact the new and expanded services the Center intends to provide. Loring noted that they have applied for a Department of Education grant for a pre-school program, which is based on the ability to build and provide the program space. Loring noted he feels the programs to be provided at the Center are "high" needs in the CITY STEPS plan. Eastham asked whether they could open the doors on the new building should only the bank loan be utilized. Loring sa~d the doors will open, but the interior structure would Housing and Community Development Commission February 21, 1996 Page 4 not be complete, furnishings and equipment would have to be scaled back, and services would likely be cut or scaled back. Johnson said that some of the programs currently offered have to turn people away due to a lack of space. In response to a question, Loring said fees for services may be a possibility and they would be based on an ability to pay, although he does not envision this to be a great source of revenue. Loring said that they may also look into alternatives, such as volunteer assistance. Loring said although the Board is prepared to take on the loan debt, the additional debt will really put a pinch on the programs and its ability to provide the services and equipment he feels is needed, Murray asked whether a CDBG loan would be considered. Loring said "yes", that this would be a better option than a private loan. Murray asked whether Neighborhood Centers has the staffing necessary for the programs to be provided. Loring said that they do not currently have all the staffing necessary, but said they intend to cover staffing costs through other means. Harris asked whether there is any possibility of the proceeds (rent) from reverting the apartment unit the Pheasant Ridge offices currently occupy, into low-income housing, Loring explained that issue had not been discussed with the owners and management of Pheasant Ridge. Harris asked if the facility was going to be affected by the HUD budget cuts and the Congressional debate on the provision of housing to low income persons. Milkman said that it is an issue that may arise at a later date. Harris said that may be the City could acquire the complex in order to keep it as affordable housing. Milkman said that if this issue comes up it would be discussed by Council at a later date. East Central Iowa Employment and Training Consortium: Job Traininq Robert Ballantyne, Director of the East Central Iowa Employment and Training Consortium (ECIETC), and Dave Jacoby (Department of Employment Services) were on hand to describe thgir request. Ballantyne noted that the requested funds are targeted for the programs, and not for salaries and overhead, Ballantyne also wished to note that the program already utilizes Job Training Partnership Act, Promise Jobs, and Pell grant funding to the maximum extent allowed. Ballantyne said the program works with individuals who have substantial barriers to employment that cannot be overcome without assistance and CDBG funding would help them serve more people. Swenson asked what "substantial barriers to employment" means. Ballantyne said this population includes single parents, young persons, those without skills, and those without basic education. Milkman asked about the retention rate of those who go through and finish the program. Ballantyne said the program had just completed its first two-year cycle, and will be able to provide this information in the near future. Ballantyne said the grade point average at the college or community college level of individuals who have completed the program averages between 3.0 and 3.2. Ballantyne sa~d the average wage of program participants, upon completion of the program, is generally in the $9 range, or 518,720 per year. Schmuch asked if there Housing and Community Development Commission February 21, 1996 Page 5 are any stipulations on field of study. Ballantyne said the program, generally, encourages vocational/technical programs. Youth Homes: Rehabilitation at Johnson and Jefferson Street Houses William McCatry, Executive Director, was on hand to describe the request for rehabilitation funding for their Johnson and Jefferson Street properties. McCarty said that these funds will help Youth Homes to more efficiently operate several of their programs by lowering utility costs. Schmuch asked if there is an anticipated savings by going with siding, as opposed to painting. McCarty said, based on the experience of the previous owner of the Waterfront Drive property, an approximate $1,500 savings per year is anticipated. Swenson asked whether any problems are anticipated due to the historical designation of the site or neighborhood. McCarty said that he does not envision any problems. Swenson asked whether the home residents have any maintenance responsibility. McCarty said they do have responsibilities like renters in that they are responsible for the condition of their room, the shared kitchen, restrooms, and living area. However, there are no exterior maintenance responsibilities borne by the occupants. Eastham asked whether conventional financing is a possible alternative. McCarty said this is a possibility, but said they would rather not add to their loan because the agency supports nearly $500,000 in debt already and he envisions some major projects in the near future which will add additional debt. Conner Riqhts and Resources Center for Independent Livinq: Accessibilitv Improve- ments Ethel Madison reminded the Commission that the Conner Center had applied for funding for a similar project this last summer, but that this proposal was then withdrawn because it was determined these funds were for emergency use. Madison said the current request is a recycling of the previous request, but in a revised, more limited, format. Madison said the scaled back request is due partly because the Conner Center holds a two-year lease on the s~te, and is not sure about the permanency of this location. Eastham asked if the Center had looked into alternate means of financing this activity. Madison said that federal funds were not available for construction\rehabilitation and she said there are no additional funds in the budget to make payments on a conventional loan. Madison added, in fact, that they have not received some operating funds due to the lack of a federal budget. Murray asked that if CDBG funds were to be cut back, what would be the most important items of this rehabilitation. Madison said, the sink, the grab bars, and the lever door handles. Madison noted that these were needed and were not fluff items. Randall asked Madison to check into whether the building manager would assist in paying for the cost of labor. Housing and Community Development Commission February 21, 1996 Page 6 Conner Rights and Resources Center for Inde13endent Livincl: Temporarv Employment Harriet Gooding reviewed the request to the Commission, Gooding noted that this type of employment training program (printing) was not being provided by other agencies in Iowa City and that they had discussed this project with Goodwill, She said that many persons with disabilities have academic degrees but often lack employment experience. Gooding noted that she had discussed this project with staff and there may be funding available if the project could be funded as a micro-enterprise. Nasby said he is not yet sure if this can qualify as a micro-enterprise, but hopes to get confirmation soon. He added that in order to pursue this route, the application will need some alterations. Eastham asked about the source of funding for the $5/hour trainee wage. Gooding said the CDBG grant would pay the wages. Eastham then asked about projected sales. Gooding said they expect a slow start, due to training, etc., but eventually hope to be competitive with the existing marketplace. Milkman asked whether the program sponsors are ISED clients. Gooding said yes, she and Madison are in the ISED classes now. Milkman asked how far along they were in the course and what time frames they had established for getting this business underway. Madison stated they had just begun the course. There was some discussion and questions regarding as to whether the program is redundant to vocational rehabilitation training. Schmuch thought that this sounded like other employment training programs. Milkman asked Linda Severson, JCCOG Human Services Coordinator, if she knew. Severson said that she would have to look into that question. Madison acknowledged that this program is similar to vocational rehab training, but on a broader scale. Severson asked why the program would not be eligible for vocational rehab and/or Department of Human Services funding. Gooding said because the program does not quite fit the stipulations of these programs. Domestic Violence Intervention Proqram: Furniture Project Rebecca Teesdale, Program Coordinator, distributed thP. new program brochures. Teasdale noted a letter from Stephen Arkins, City Manager, dated February 12, 1996, which guarantees City support of the program in the amount of $10,000 for a second year. Schmuch asked whether any modification of the request is expected as a result of the City grant. Teasdale said no, that this grant basically goes toward paying half of her salary. Teasdale noted that the program utilizes a good deal of volunteer labor and vehicle assistance. Milkman asked if it were possible for the program to have less than a full time staffer. Teasdale noted that there is a good deal of volunteer assistance and that it is a full time job coordinating the nearly daily donations/drop-offs, grant writing, and coordinating volunteers. Eastham asked whether the program had considered an application or user fee. Teasdale said this had been discussed at the Advisory Board meeting in October, and the decision was to begin requesting a $5 donation fee. A higher amount was felt to be a barrier to some households. In response to a question, Housing and Community Development Commission February 21, 1996 Page 7 Teasdale noted that they had negotiated a contract with Rill's Truck Rental for a 25 percent discount. Mayors' Youth Employment Proqram: Youth Employment TraininQ Ben O'Meara, MYEP Director, noted there were some miscalculations in the request. Page 87, third line from the bottom, the $ 9,188 figure should be changed to 98,683. This change also impacts the budget {page 88) so the staff salary should now read 914,709, and benefits 92,437. The new total, for the entire request, is $22,396. O'Meara said there is a change in this year's request, in that youth participant stipends for work at the popcorn wagon are no longer requested. The funds being requested are specifically for staff supervision and training for the popcorn wagon. O'Meara said that staff support is an essential part of the program, and noted that it is not a full time position. O'Meara said they do intend, however, to expand the pre-employment training program, which is the second part of this application. He said that some programs currently provided through the County and the Department of Human Services, that pay wages for program participants, are scheduled to cease at the end of this year as a result of Senate File 69, These cuts will represent a 959,000 loss. O'Meara said they intend to make up for a portion of this loss by supplying better pre-employment training, such that the individual, based on qualifications, will command a better wage from a prospective employer. For example, O'Meara said employers had previously provided a good deal of on-the-job training, and MYEP will now attempt to provide much of this training, in-house, so that the individual may be able to step right in and not require a lot of additional training. O'Meara said developmentally disabled children would be the primary participants in this program. Schmuch asked whether the Iowa City Community School District would be able to contribute. O'Meara said he has already put in a funding increase, from 94,000/year, to 98,000. Eastham asked why CDBG funds should be utilized if the State no longer supports these types of programs. O'Meara clarified that this is not replacing a wage, but rather it is an incentive to the participants of roughly 91/day. O'Meara said he views the program as a necessary step to getting program participants ready for employment. Milkman asked whether the County could replace this loss of funds with something else. Severson did note that although the County has phased out wage supplement programs, MYEP was the last of such programs to lose funding. Schmuch asked w.hy this request would not be eligible for micro-enterprise funding. Milkman said because micro-enterprise must create permanent employment and the MYEP program was providing a service {training). Free Medical Clinic: Clinic Renovations Carol Thompson and Sandy Pickup were on hand to explain the request. They said that the Free Medical Clinic had been in their same location for 23 years without any Housing and Community Development Commission February 21, 1996 Page 8 substantial rahab. Pickup noted that the most recent renovations, for laboratory facilities, had been provided by CDBG several years ago. Eastham asked whether the Clinic had considered a user fee. Pickup said a donation fee, on a sliding scale, had already been implemented. A fee scale for those of greater means is now under consideration. Pickup said the Clinic does not generally treat persons with health insurance and attempt to bill insurance companies because this would be time consuming and expense. She said that the Clinic refers the patients on health insurance to other facilities. Eastham said he feels it is inevitable that agencies will need to implement some sort of a fee. Milkman asked whether the Clinic has a long-term lease agreement with the Wesley House. Pickup said yes, and noted the letter David Schuldt (Wesley Foundation) submitted with the application. This letter also states the full support of the Wesley Foundation Board for the renovations being proposed. Murray asked whether the restrooms are, or were going to be, handicap accessible. Pickup said no, because they were located on the lower level. 10. Heartland Candleworks: Business Expansion/Marketinq Michael and Lynette Richards were on hand to explain the request. Photographs and video tapes of the business were made available to the Commission. In addition, newsletters from Goodwill Industries and the New Pioneer Co-op were passed out as indications of support for Heartland's operations. Michael Richards noted that last year the company experienced a one month seasonal layoff. He said that no seasonal layoffs are anticipated this year and that all the employees are expected to be back at work by fall. In terms of the marketing strategy mentioned in the request, Richards noted, that several contacts were made at a San Francisco convention. Although he expects to secure a couple of contracts from these contacts he does not wish to include them in the budget until they are finalized. Lynette Richards said their marketing plan would include attendance at a number of similar conventions. Swenson expressed concern about growing pains and asked whether it is possible that growth may occur too rapidly. Michael Richards said that he feels they have a good grasp on what they do and that growth can be nothing but beneficial to the company and the community. Richards noted that the company just submitted an application to the First National Bank to establish a line of credit. The company has been using Norwest Bank, out of Cedar Rapids, but sought the switch so they could bank locally. Eastham asked whether the company would be willing to accept a conditional loan or grant, with the stipulation of accepting a performance audit. Richards said this would be fine, and would in fact welcome an audit. Milkman asked whether the company has a long term lease. Richards said no, a one year lease. Milkman said she asks because she is concerned that an investment would be made in permanent fixtures, Housing and Community Development Commission February 21, 1996 Page 9 and then the lease is not renewed. The Richards' said their equipment is not permanently fixed to the structure and can all be moved out in less than two days. OTHER ITEMS: Nasby distributed several items to the Commission members that dealt with the housing applications. These items included a letter from the Greater iowa City Housing Fellowship {withdrawing their Old Dubuque Road application for land acquisition), a budget breakdown for the City Rehabilitation program, a proforma for the SRO Housing application, and a revised presentation schedule. ADJOURNMENT: MOTION: Schmuch moved to adjourn the meeting at 10:24 p.m. Randall seconded. The motion carried on a vote of 8-0. Minutes submitted by Jeff Haring. MINUTES HOUSING AND COMMUNITY DEVELOPMENT COMMISSION THURSDAY, FEBRUARY 22, 1996 - 6:30 P.M. SENIOR CENTER - FIRST FLOOR ASSEMBLY ROOM MEMBERS PRESENT: STAFF PRESENT: OTHERS PRESENT: CALL TO ORDER: Ann Donovan, Charlie Eastham, Jim Harris, Linda Murray, Christina Randall, Tim Ruxton, Gretchen Schmuch, Elizabeth Swenson Steve Long, Steve Nasby, Marianne Milkman, Doug Boothroy, Sarah Holecek, Pain Barnes, Steve Schornhorst, Linda Severson, Jeff Haring Members of the public\presenters Chairperson Murray called the meeting to order at 6:41 p.m. PUBLIC/MEMBER DISCUSSION OF ITEMS NOT ON THE AGENDA: Initial discussion of the conflict of issue began last night, February 21, 1996. Murray referred the Commission to the legal opinion regarding conflict of interest, from Anne Burnside, First Assistant City Attorney; dated February 19, 1996. Sarah Holecek, from the City Attorney's Office, briefed the Commission on the issue. She said that is the opinion of the legal staff that Charlie Eastham should abstain from discussions and voting on issues pertaining to housing projects due to his connection with the Greater Iowa City Housing Fellowship. She noted that the Greater Iowa City Housing Fellowship is an applicant in the allocation process before the Commission tonight. Holecek said it is the opinion of staff that Eastham may, and in fact did, participate in the discussion on non-housing items, which were presented last night. Milkman clarified that any items that maintain or create housing fall under the auspices of housing, and since the~e is a rather clear cut distinction between housing and non-housing items, Eastham was able to participate in the discussions last night. The LIFE Skills and Emergency Housing Project items that are to be discussed tonight do not fall in the category of housing and Eastham may participate in discussion of these. A question was raised about the suggestion that a Commission member may be asked to abstain from discussion and voting on an item, yet he may discuss an issue with another Commission member outside of a regular meeting. Holecek said a member may discuss ~ssues, which are common knowledge, with any Commission member. at any time. It is the discussran of specific applications, the formulation and persuasion of opinion upon another member that is frowned upon. In a sense, a member may educate, but cannot advocate. Some members of the Commissmn expressed frustration that there are occasions in which the boundaries between educating and advocating can become fuzzy. A quesuon was also raised as to whether the transfer of funds from a non-housing category to the housing category, and vice-versa, may be perceived as a conflict because the set-aside of funds ~n categories is non-binding. Holecek said, again, these would need to be considered on a one-by-one basis as they come up. Eastham said it is h~s understanding of legal opinions Housing and Community Development Commission February 22, 1996 Page 2 that it is alright for him to participate, so long as the effect is limited (Holecek said Eastham means "attenuated", rather than limited). Eastham said that at some point, he would like to see someone in the Attorney's Office argue that there is no conflict of interest. Holecek said she is doubtful this would happen. Eastham asked who then represents the rights of the Commission member. Holecek said it is the Commission and the integrity of the whole which is represented by the City. She said that it is the job of the Attorney's Office to see that see that the business of the Commission, as a whole, is done correctly and not challenged. Eastham said his point is that he is sure a well trained Attorney could argue both sides of this issue. Murray noted a Community Development Week subcommittee had been formed and that it consists of Gretchen Schmuch, Christin Randall, Charlie Eastham, Ann Donovan and herself. "Neighborhoods: Where Communities Begin" has been suggested as a possible theme, however, suggestions on themes are still being sought. The Committee would like to emphasize the partnership between CDBG and neighborhoods. A ceremony will be held April 11, 1996, at the new Neighborhood Center at Pheasant Ridge. Murray asked that the Commission members have their ranking sheets filled out before they arrive to the meeting on March 14, 1996. Murray reminded the Commission that the sheets are used to rank all projects and the results are referred to when funding recommendations are made. PRESENTATIONS: HOUSING REQUESTS FOR FY97 FUNDING: 1. Elderly Services Aqencv: Small Repair Project Jean Mann, Executive Director, was on hand to explain the request. Mann requested a continuation of the program, as in the past, with the inclusion of the bathroom modification/rehabilitation program, which was initiated last year. Mann said as the request is basically the same as last year, no increase in funding is requested. However one modification to the program, that Mann is requesting this year, is the use of quick-kit, folding disability ramps. Mann said these ramps come highly recommend- ed by the Heritage Area Agency o.'t. ~ging. Mann wished to make clear that the funding request does not ask for any additional funding for the ramps, as the cost is roughly the same as that of a permanently fixed ramp, the difference is that the quick- kit ramps can be moved from one location to another and used again. Mann said these ramps come in several sizes and shapes, so she did not envision a problem in meeting code requirements. The basic system design complies w~th ADA requirements. Storage is available for these ramps when not in use. Mann distributed commercial information on the ramps. Milkman asked about the possibility of using reverse mortgages to help some people with rehab projects. She asked Mann if reverse mortgages are now available. Mann explained the Home Equity Conversion Mortgage {HECM) program, and the fact that Fannie Mae mortgages are now allowed in Iowa. Mann felt this program wdl be fantastic for older individuals as it will allow them to stay in their homes longer. The Housing and Community Development Commission February 22, 1996 Page 3 = = federal government will even guarantee that the arrangement will continue after the HECM funds are exhausted. City of Iowa Citv: Housing Rehabilitation Pam Barnes, Housing Rehabilitation Officer, and Steve Schornhorst, Housing Rehabilitation Assistant, were on hand to present the request. Barnes said the request is for $457,000 ($307,000 in CDBG and $150,000 in HOME funds), and most of the funds would be in the form of loans, however, some would be grants. Barnes noted a typo in the application on page 119, the total public subsidy per unit should read $10,881, instead of $10,081. Schornhorst explained the computerized database that is now up and running, and passed out waiting list information. Schornhorst noted that the Iowa City Housing Rehabilitation Office is the only such office in the State of Iowa, as far as we know, that will rehab mobile homes. Mobile homes are some of the most affordable housing units in Iowa City. In response to a question about replacing rather than repairing mobile homes, Milkman said that it was very hard to replace mobile homes for less than $20,000. For that price you can repair four existing mobile homes to last 10 years or more. Barnes noted that there is also a residential accessibility program that provides modifications to bathrooms and provides for the installation of ramps, for both single family and rental units. Barnes noted that a temporary chair lift is currently in use in a client's home, and will be removed once the client no longer needs it. She said that this was a cost-effective alternative to other options. Greater Iowa Citv Housinq Fellowship: Acauisition & Rehabilitation of 12 Units Maryann Dennis, Administrator, presented the request. Dennis distributed a chart depicting local rent comparisons and noted that the average local rent, listed on her handout, is derived from the 1995 Iowa City Area Apartment Rent Survey. Dennis noted that GICHF notified the Iowa Department of Economic Development that they will be requesting State HOME funds for this project. Dennis said GICHF is confident it can commit and expend all of the funds in a timely manner. Murray asked for a clarification of the State requirement for a match. Dennis said GICHF's previous awards of HOME funds from the State did not require match, however, she thought that property tax abatement on the umts would cover the match requirement. Milkman said the State portion of the match would be $73,650, and said the Commission must keep this match in mind when considering the allocation of funding. Milkman said that the match issue is significant. She said that the Council is committed to making sure there are enough funds for the City HOME fund match. However, the City must make sure that match generated by the project is sufficient to meet the State's match requirement. Milkman asked that Dennis provide staff with a projected annual tax liability on the sites so a match figure can be estimated. Housing and Community Development Commission February 22, 1996 Page 4 Harris wished to express that the fact there is a well managed, non-profit organization undertaking such a venture is of enormous importance for the community. Dennis added that the need for affordable housing in the community is also well documented. Greater Iowa City Housincl Fellowship: Land Acquisition and New Construction Maryann Dennis, Administrator, was on hand to explain the request. Dennis pointed out that although the units being proposed in this project are to be located in southeast Iowa City, the reality is that this is where the affordable land exists. However, Dennis noted that these are to be owner-occupied units, rather than rentals. Dennis said First National Bank has indicated an interest in the project. She said that the neighborhood association will also be kept informed on the project. Dennis said that the GICHF would own the land, like a Community Land Trust, and then lease the land for a minimal rate. Nasby asked about the lease arrangement and the fee. Dennis said she anticipates that it will be just enough to cover the operational cost of the land trust. City of Iowa Citv: Homeownership Program - Downpayment Assistance Steve Nasby, Associate Planner, briefly described the request. Nasby said staff has recognized a need for this type of program and had an informal indication from Council to pursue this activity. Downpayment assistance was tried a couple of years ago with only a small amount of funds {$19,000), but there was a lot of interest by lenders. Nasby noted that in conjunction with the downpayment assistance program a homebuyers seminar is also put together once a year to notify people of the assistance programs available to lower income homebuyers. Nasby said that this request, of $45,000, would assist a minimum of 15 households at $3,000 each, which is the maximum assistance available. He noted that this assistance will be able to be used with the State's program and will probably leverage over $1,000,000 in private mortgages. Iowa City Public Housing Authority Sandi Schutt, Housing Management Specialist, was on hand to present the request. Schutt said that the proposal would be used to help get families off the waiting lists and into housing. Schmuch asked why there is no tie-in with the Self-Sufficiency program. Schutt said because they could get self-sufficiency families in right now, and are in the process of signing them up. Schutt added that the proposal, of accessing the waiting list with no preferences, could get under way immediately. Schutt said screening for family self-sufficiency households is trickier and more time consuming, and their goal this year is to get households off the waiting lists. Schmuch asked why FSS is trickier. Schutt said because the screening process is longer, setting up of the goals is longer, and other qualifications must be met before a family can be enrolled. She said this differs from this request, whereas straight rental assistance Housing and Community Development Commission February 22, 1996 Page 5 utilizes the guidelines already in place. Swenson expressed concern that although the self-sufficiency program requires stricter screening, the rental program sounds almost too lenient. Doug Boothroy said the rental program runs through tile same process as the Section 8 voucher and certificate programs. Milkman asked whether they are anticipating cut backs in new vouchers and certificates. Schutt said there is no new funding available at this time. However the existing Section 8 contracts have been approved at this time, although several have been renewed on reserve funds and payback is expected once the federal budget is signed. LIFE Skills, Inc.: Housing Supoort Proqram Gillian Fox, Executive Director, was on hand to review the request. Fox distributed a new page one, She said some information had been left out inadvertently. Harris asked whether Fox has any indication of the number of persons served by LIFE Skills that are seeking housing and have vouchers or certificates versus those persons without this assistance. Fox said they had gone through the records for the last two fiscal years, and 100% had applied for Section 8 on their own, were on a waiting list, or were taken to apply for assistance. Harris referred to the new application process undertaken by the Assisted Housing Program, in which individuals applying for assistance do not go through an interview until they are to get a voucher or certificate. Harris feels this is moving in the wrong direction as it does not provide one-on-one contact until that person's name comes up on the list. Schmuch asked how a person is informed of the LiFE Skills program. Fox said mostly through referrals from other agencies. Fox said they never have trouble getting clients and they currently have a waiting list of about six. Eastham asked what percentage of individuals, who contact LIFE Skills to attain housing, are successful. Fox said out of 60 individuals served last year, 31% were still in their housing unit when contacted on two and four month follow-ups. Eastham asked about the placement rate for clients who had gone through the LIFE Skills program both with and without certificates and vouchers. Eastham said he is also interested in the retention rate of these individuals after they have been placed. Fox said she would have to check the files for this information. Fox said they are generally successful in placing the individual, it is locating the person for follow up that is difficult, because they may not have a phone or are not home when someone visits their home. Swenson, again, noted concern that the individuals receive assistance with few stipulations on what the individual has to do. Murray asked if LIFE Skills will assist someone with a poor track record, either with another agency or with LIFE Skills. Fox said generally yes, although there is a point at which a line has to be drawn. Housing and Community Development Commission February 22, 1996 Page 6 o Emeraencv Housina Proiect: Counselina serwces for transitional housing Pat Jordan, EHP Director, was on hand to make the presentation to the Commission. She said that supportive services are very important in helping persons move from the shelter to permanent housing, and transitional housing was an in-between step. Jordan felt that this transitional housing program was a much needed, and wonderful idea and its connection to supportive services was the key to success. Eastham asked what percentage of time a staff person will work on the project. Jordan projected staff time base on the following estimates: five clients needing an hour a week, and ten clients needing 3/4 hour per week. Eastham said he is concerned about the very small amount for salary support and whether an adequate job will be done. Jordan said she feels the program can be run efficiently. Murray asked whether there is an additional $5,000 in HOME funds available, Milkman said there is $5,000, but whether these funds can be used for support services is still up in the air. Long noted that there is also $2,000 allocated to the Early-Bird program that was tied into the rooming house project for its operation from March to June. Conner Riqhts and Resources Center for Independent Livinq: Rental Accessibility Rita Sandhagen, Project Coordinator, Ed Brinton, Board of Directors Chairman, and Ethel Madison, Executive Director, were on hand to review the request. Examples of temporary ramps were distributed. It was noted that this program is to provide accessibility improvements for rental units. Swenson asked whether any volunteer assistance is anticipated because of the tie of the program to the Presbyterian Church. Sandhagen said no, although a volunteer organization is welcome to participate. Sandhagen said interior renovations would generally be performed by experienced contractors. Milkman asked if the ramp plan is a kit. Sandhagen said an engineer working for the Minnesota Independent Living branch had designed the ramp. A special aspect of the ramp is that it does not require cross-braids. It can be put up and moved at any time. Sandhagen said there is currently a 20-foot ramp under construction in Cedar County with a price tag of about $550 for materials. Milkman asked how the program differs from the Elderly Services Agency's Small Repair Program and the City's Housing Rehabilitation Program. Sandhagen said the program is primarily geared towards rental units, and the cost per job is higher than ESA's program generally allows. Milkman asked Sandhagen whether she has experience in making units accessible. Sandhagen said she is an experienced carpenter and has degrees in this type of design and construction. Nasby asked whether Sandhagen knows the status of the Presbyterian grant being used for operational costs. Sandhagen said she will apply for the funds in April and should know by June. Madison said the program has approximately five funding Housing and Community Development Commission February 22, 1996 Page 7 opportunities on the table, these just have not been acted upon yet. Murray asked then if there are other options getting the $18,000 being requested from CDBG. Madison said that it is too late to apply for most all of the other funding sources. The Center will be glad to consider these other sources next year, although many of these funds are for specific aspects, e.g., labor and not materials. 10. City of Iowa City: SRO Housincl Stephen Long and Steve Nasby, Associate Planners with the Community Development Division, presented the request for funds for this project. Long said that the funds would be used to purchase and rehab a building containing up to 11 units. He said that it would be similar to the SRO project on 416 S. Dodge Street that the Commission had already approved. Long said that the Dodge Street project is nearly ready to be rented and the City wants to have funds available to do another house as soon as another property can be found, Nasby said that the purpose of this type of housing is to fill a gap in the housing continuum of care, in that single individuals are not eligible for Section 8 assistance, He said that with this project, persons with income would be able to afford a place to live outside of the shelters and receive supportive services. Swenson asked if the City was proposing this because other organizations were not applying for funds to do this type of project. Long and Nasby responded yes. Swenson said that basically sha believes in this type of project but there is not much data on it yet. Murray asked if D & K Properties were interested in taking on another building eventually. Long said that they may, but we will continue to look for others as well. ADJOURNMENT; IVlOTION: Randall moved to adjourn the meeting at 10:15 p.m. Ruxton seconded. The motion carried on a vote of 8-0. ~dcmm. Z22 HOUSING AND COMMUNITY DEVELOPMENT COMMISSION WEDNESDAY, MARCH 13, 1995 - 6:30 P.M. SENIOR CENTER - FIRST FLOOR ASSEMBLY ROOM MEMBERS PRESENT: Ann Donoven, Charlie Eastham, Jim Harris, Linda Murray, Christina Randall, Tim Ruxton, Gretchen Schmuch, Elizabeth Swenson MEMBERS ABSENT: None STAFF PRESENT: Doug Boothroy, Pam Barnes, Marianne Milkman, Steve Long, Steve Nasby, Unda Severson, Jeff Hating OTHERS PRESENT: Members of the public/presenters CALL TO ORDER: Chairperson Murray called the meeting to order at 6:35 p.m. DISCUSSION AND APPROVAL OF THE MINUTES FROM FEBRUARY 21 AND 22. 1996: M.O.T.[0~: Schmuch moved to approvo the minutes from the February 21, 1996, meeting of the Commission, aa amended at tonlght'e meeting. Randall aeconded. Page 5, under .Conner Center Right and R{sources Center .... last sentence, Murray asked the name Murray be changed to J~, as Randall had asked that question, The motion carried gn o vote of 6-0. JYLO_T.I.QN: Ruxton moved to approve the minutes from the February 22, 1996, meeting of the Commission, aa emended at tonlght's meeting. Randall seconded. Page 3, under City of Iowa City Housing Rehab, middle of second paragraph where it says, "State of Iowa...", add a space between rehab, and, mobile. The next sentence, add the words _ho~usi~g_uQi_t~. Page 2, second paragraph, llne 2, Donovan a_,ked that a comma be added. Same line, change Christine Randall to Christina Randall, The motion carried on a vote of 8-0, DISCUSSION OF MINIMUM RENTS FOR PUBLIC AND ASSISTED HOUSING: Doug Boothroy, Director, Housing & Inspection Services, was present to discuss changes made by Congress to the Section 8 and Public Housing programs regarding the requirement to charge a minimum rent. Boothroy stated that the law currently requires that recipients of public or assisted housing must now pay $25 per month. The packet contained a memorandum from Boothroy showing how many existing households would be affected by the minimum rent charge of $25 per month. Boothroy said that the Public Housing Authority would like to set the minimum rent level at $50 per month, as allowed by the new law. He said that this would help to insure the PHA of some income. Boothroy pointed out that according to the statistics, only one household would be affected by charging $50 (because they pay $41 per month now and their payment would increase by $9 per month). Boothroy answered questions from the Commission concerning program participants, their income level and program requirements. M,O_T[D.~: Harris moved to recommend to Council that the minimum tenant rent in both the Section 8 and Public Housing programs not exceed the $25 mandate. Eastham seconded. '~he rrlotlol~ carded on a vote_of 8-0. DISCUSSION OF CONFLICT OF INTEREST J,SSUES: Milkman noted the follow up memorandum, dated March 4, 1996, from Linda Woito, Anne G. Burnside, and Sarah Holeoak of the City Attorney's Office. In short, the memorandum says that Charlie Eastham should abstain from allocation discussions and voting on all items, because there is not a separate pot of funds for both housing and non-housing proposals, rather funds are readily transferable from one category to another. This shifting of funds may directly influence the amount of funds in the category that Greater iowa City Housing Fellowship is applying. Eastham asked Burnside when he had ever taken an advocate position on the Commission regarding funding of a project proposed by the Greater Iowa City Housing Fellowship (GICHF), as stated in the memorandum. Burnside said that the exact occasion is unknown, but that it is her understanding such statements had been made in the past. Eastham said, then, if no such statement is known to exist on record that this sentence should be removed from the memorandum. Eastham feels this statement calls into question his personal integrity. Milkman said that Eastham has made critical statements concerning other agencies' proposals that were in direct competition with GICHF for funding. Eastham said this is true, but these statements were legitimate concerns about the proposals in question. Eastham said that the term "advocate" suggests behavior, on his part, that has not existed. Murray felt remove{ of the text would not be detrimental to the statement, ,vet it would provide Eastham some protection of integrity. Burnside said she will reconsider the statement with her colleagues. Ruxton said he feels the issue has been discussed at length and that the conflict of interest opinion has been formed by three, professional attorneys, and this would be difficult to challenge. Milkman said another issue that has arisen on occasion, concerning whether staff has a conflict of interest. Milkman said staff attempts to provide all the information it can and answer any questions that arise, yet make every effort to do so in a neutral manner. Milkman said staff has been known on occasion to ultimately provide an alternate recommendation to Council than that originally proposed. Burnside said there is no split of loyalties in staff proposing a particular project or action. She added that it is the staffs' job to act in the City's best interest, which may include rnaking proposals. p_~MBER DISCUSSION OF ITEMS NOT ON THE A.(~ENDA: Murray noted that the Neighborhood Centers of Johnson County have agreed to sponsor the Community Development celebration. Schmuch said she has been in contact with Diane Dingbaum from the Center, who had said youth at the Center would like to participate in the celebration. The Commission thought this was a great idea and welcomed the assistance. DISCUS~JON OF REQUESTS FOR FY97 CDBG AND HOME FUNDING: A, PUBI.IC SERVICES PRO_POSAL$: LIFE Skills. Inc.: Housing S~01~ort Program. Gillian Fox was present to answer questions. Staff noted the follow-up letter, dated February 28, 1996. Schmuch asked whether two months is standard for follow up. Fox said it is and they will continue to do the follow-up. Randall asked if there is a waiting list. Fox said yes, that it fluctuates. She said that last week there were 10 individuals on the list and two this week. Milkman asked if there is some way of making the LIFE Skills program mandatory in order to receive public assistance. Fox said they encourage housing specialists at the City to encourage their clients to work with the program. Fox said although the program may not be as structured as was originally intended, she emphasized that involvement is strictly voluntary'and they do not pressure their clients to participate. Murray felt the program should be mandatory for habitually problem households. Several Commission members seemed to feel that the trend seems to favor that participants cannot continue to exploit the assistance they receive and greater attempts should be made to increase program participation. Harris said that he is an advocate of keeping individuals involved all through the process, even while they are on the Section 8 waiting list. He also wished to add that he is not thrilled about the new application procedures undertaken by the Assisted Housing program, in which only names are taken initially and there is no real contact with the individual, again, until they reach the top of the list. Domestic Violence Intervention Proor~m (DVIP): Furniture Project. Rebecca Teasdale was present to answer questions. Milkman asked whe.3 they expect to hear about other sources of funding. Teasdale said late spring, possibly May. Teasdale said that they had gotten a written commitment from the City Manager for $10,000 in landfill funds for FY97. Milkman said that the federal Emergency Shelter Grant (ESG) program administered by the State looked like it would be cut and that under these circumstances new proposals (like Furniture Project) often do not receive funding, however, the State would not be committing its ESG funds until mid-April. Murray asked if the program would be able to continue without the use of a van. Teasdale said it would likely continue, but it would require some creative scheduling to arrange pick- ups and delivery of furniture. East Central Iowa Employment & Training Consortium:_,k~b Training Program. David Jacoby was present to answer questions. Milkman said she understands the State, which had implemented the Promise Jobs program, is now seeking alternative sources of funding. She asked why the State is not funding what it, itself, had initiated and why there is a huge waiting list. Jacoby said the State is not living up to their part of the bargain with the Family Investment Program (FIP) and contracts. Jacoby said that research shows that an investment up front produces results down the road that ultimately save the government money. The Johnson County waiting list alone currently stands at 111 individuals. The Commission was shocked at this figure. Murray said this appears to be a good program, but said this creates a bind because the City is being asked to step in and cover a responsibility created by the State. Mayor's Youth Employment Pro.gram (MYEP}: Youth Employment Training. Ben 0'Meara was present to answer questions. Milkman said she had misunderstood the pre-employment training part of the program, and that she attempted to clear up any misunderstandings in the memorandum. O'Meara said that because they will no longer receive the County funds for job stipends, MYEP is attempting to replace that program with a new program that will provide an incentive to a prospective employers by having this pre- employment training. O'Meara said placing at risk youth in jobs will be difficult without the wage assistance. Murray asked if there is any duplication with the Goodwill program. O'Meara said no, that the MYEP program primarily serves the 18 and under population. Roughly 80 individuals are served per year, about 35 of which are enrolled in school at any given time. O'Meara said they may serve developmentally disabled individuals, but typically not the same population Goodwill serves. O'Meara said their clientele is more along the lines of an Attention Deficit Disorder (ADD) type of disability. Murray asked if there is any follow up should problems develop on the job site. O'Meara said there will b~ a job Eo3ergency Housing Project: Sul~port Services for SRO Trartsitional Housing. Pat Jordan was present to answer questions. Milkman asked how many individuals are ready to move out of the EHP and are in need of support services. Jordan said before the 416 South Dodge Street SRO opened there was a good number, and currently 4-5 are really in need and eligible. These individuals make up the current SRO waiting list. Schmuch asked how much the social workers will get paid. Jordan said a minimum of $11 an hour. Randall asked if additional staff will be hired. Jordan said there are no immediate plans for additional staff, that most of the assistance can be contracted out for the time being. Evej-t Conner Center for Independent Living: Employment Training. No representatives of the Center were present. Schmuch said she feels there may be a duplication of effort with Goodwill and ISED. Milkman said one difference is that the program would attempt to develop a broader range of skills, e.g., accounting, marketing, and interpersonal skills, whereas other programs tend to focus on one skill. Nasby said staff had recommended presenting the project as an economic development proposal, but this was not feasible because the project {as proposed) is service related and would not create permanent employment. Nasby said the Center is currently involved with the ISED training and they will have a business plan and other materials necessary to start a micro-enterprise for next year. City of Iowa City: Aid to Agencies. See memorandum from staff. B. ECONOMIC DEVELOPMENT PROPOSAI,~: Institute for Social and Economj.c Develooment {ISED): Micro-Enterprise Development. Jason Friedman was present to answer questions. Milkman asked what percentage of individuals who actually start a business can support themselves and their families in the first year or so. Friedman said few, but noted several business, e.g., the Aquatic Dock, Shear Encounters, the Kids Closet, South Side Trucking, and Pawsitively Pets, that are doing quite well and are almost or totally self-sufficient. The hat producing business has begun to advertise in catalogs and has received some orders, and the Mighty Kids Gymnasium is up and running. On the other hand, several are struggling to get by, e.g., the wildlife artist, and the lawn care business. Friedman said it has been tough for most in the first year, but things tend to start looking up by the second year. Friedman said their follow up procedures and monitoring are improving all the time. Severson asked what health insurance options are available to these individuals. Friedman said unfortunately few, but they make program participants aware of the consequences of going without insurance. Friedman said ISED is attempting to get self-employed individuals throughout the state together to purchase a group plan. Friedman feels this alliance would need the support of some individuals/companies with some purchasing power in order to make this a reality. Heartland Candleworks: I~iness Expansion/Marketing. Michael and Lynette Richards were present to answer any questions. Harris asked whether Heartland has a business plan prepared. Richards said the plan will be complete by April 11, 1996, the completion date of a class in which it is being prepared. Richards said the plan is to include marketing strategies. Richards talked about how business is created through attendance to the trade shows (a Minnesota chain was noted as an example). Richards also talked about production capabilities and the fact that the business is able to produce a rapid turn around for its clients. C. PUBLIC FACILITIES PROPOSALS: Neighborhood Centers of Johnson County: Pheasant Ridge Facility. Brian Loring was present to answer any questions. Milkman asked what would not be completed should the full request not be granted. Loring said the entire west wing, about 2,500 square feet, which would contain the teen room, the computer room, the infant/toddler morn, and a portion of the library. In response to a question, Loring said an elevator was not to be included in the current plans, but both floors have street level access. Loring said they have been looking into a chair lift, which were priced between $18,000 and $25,000. Loring said construction is proceeding on schedule. There was some discussion concerning the Pheasant Ridge complex and its obligation with HUD, and if this relationship would continue. Harris felt the City should have a plan in place and not to let these units return to the free market should HUD discontinue funding. Youth Homes: Rehab at ,Lghnson & Jefferson Street HQuses. Bill McCatry was present to answer any questions. Murray said the Commission had asked McCarty, at the last meeting, to get the cost of siding versus painting. McCarty said to continue painting there are some things he would like to do to the Jefferson Street house [insulate and make repairs). McCarty figured the cost of replacement of windows and the repair of soffits at $7,500, exterior painting at $3,500, and additional insulation at roughly $1,900, for a total of $12,900. McCarty said they paint every 3-4 years, however, a minimum of 15 years is expected from the installation of new siding. Milkman asked whether 420,000 would cover the cost for both structures, should the paint route be taken. McCarty said it should be close, but Youth Homes would cover any cost over run. Evert Conner Center for Independent Living: Accessibility Improvements. No representative from the Conner Center was present. The Commission had no questions or comments, but felt the ' , ~mpro vem,,nt~ ..~.,~ needed. Iowa Cj_ty Free Medical Clinic: Clinic Renovations. Sandy Pickup was on hand to answer questions. Staff noted that the restroom renovation portion of the request will need to be excluded, because the restrooms are shared with the religious organization from whom the clinic holds its lease. Therefore, the request is reduced by $5,024, the amount anticipated for renovation of the restrooms. Pickup concurred. D. HOUSING PROPOSALS: Elderly Services Agency (ESA): Smell Repair Program. Jean Mann was present to answer questions. Schmuch asked whether the agency has any plans to include non-homeowners. Mann said they are currently headed in that direction, that she has just been slow in recognizing the need and they typically did not receive requests from renters, but this year they have already received 4-5 inquiries. Mann did not feel program expansion, to include rentals, would be difficult or time-consuming to implement. Milkman said rental rehab can be a little tricky, especially if the rehab creates a permanent variation. Mann said this is true, but they would be sure to clear everything through the landlord, and would use temporary structures where ever possible. Mann said the reusable access ramp, which is part of the request, is one example of a temporary structure. City of lowa CJ~v: Housing Rehabilitation Program. Pal Barnes was on hand to answer any questions. The Commission continued to discuss rehabilitation to rental structures (see Elderly Services Agency) and the fact that the interests of the landlord must be met. Barnes seemed to feel that most rental rehab would be temporary and the costs would be kept to a minimum. She said that the Elderly Services Agency could handle most small requests. In response to a question, Barnes said that a large part of the rehab funding is in the form of a loan that is eventually paid back to the City. Nasby said that current statistics show that 77 percent is loans. .Greater Iowa City Housing Fe[[o~Nship (GICHF): Acouisition & Rehab Rental Housing. MaryAnn Dennis was on hand to answer any questions. Harris asked whether GICHF would be interested in establishing a relationship similar to that set up for the Church Street structure that Friends of Historic Preservation was involved with (using voluntary labor and sweat equity). Dennis said GICHF would be willing to look into it. Dennis noted that the structures to be purchased would be scattered throughout the city, but none would be located south of Highway 6. Dennis emphasized, however, that the more reasonably priced neighborhoods would likely receive a higher concentration than say a Windsor Ridge type of development. Swenson asked, although properties that receive HOME assistance may revert to the private market after 15 years, does GICHF have a obligation to keep the properties reserved for low-income residents. Dennis said definitely, that this obligation is worded right in the mission statement. Randall asked whether rents would shift with changes in income. Dennis said perhaps after the lease is up. Dennis said they do monitor individual income and the individual may be required to move out, after the lease is up, if their income goes over the limits set by the funding programs. Greater Iowa City Housing Fellowship (GICHFI: Homeownershil~ - Land Acquisition Dennis briefly explained the Community Land Trust (CLT) model and how this would work for the GICHF. Milkman asked whether GICHF had any discussion with lenders concerning the ability to provide mortgages for this type of project. Dennis said there has been some discussion, but it did not appear to be a problem. Long asked whether modular homes are still under consideration. Dennis said they are, but said she has been talking to some contractors and most feel stick frame housing can be constructed for the same price (approximately $64,784 not including the cost of the land). Evert Conner Center for lndel~endent Living: Accessibility Rehabilitatioq No representative from the Conner Center was present. There was no discussion pertaining directly to this request, but there was some brief discussion concerning the two models of temporary handicap ramps presented by both the Conner Center and the Elderly Services Agency. It was concluded that whoever has their request granted will likely use the best ramp available for the money. City of Iowa City: SRO Housing Pro. grimm. City staff was present to answer any questions, It was asked whether the 416 South Dodge Street house is full. Nasby said it is full and that several of the units were leased before the building was completed. In response to a question, Nasby said that staff will make every effort to monitor the project and measure the success or failure of the project. Swenson asked how many people are identified to be served by this type of housing. Nasby said through the CITY STEPS surveys, roughly 800 people in the shelters would be eligible, of which 60% say they would like to remain in the area, which amounts to roughly 480 potential inhabitants. Nasby said the intent, however, would be to start small and build up the SRO units gradually. Swenson asked why the City initiated this proposal. Milkman said because no plans were forthcoming from the community, nor the Commission. Milkman said this has been identified as both a gap in service and a high priority by CITY STEPS and we are just attempting to fill the need. Milkman said they would seek out a private non-profit or for-profit organization to work with on another project. ~ of Iowa City: Home Ownership_Program - Down Payment Ass[stance. Swenson asked whether there were any stipulations concerning length of residency in Iowa City. Staff said there are none, however, the individual would need to qualify for a bank loan; and many banks require a working relationship (usually six months to a year) before a mortgage loan is granted. J.0wa City Housing Authority: Tenant B.~sed Rent Assistance.. Swenson said she feels like this activity is a drain on the available resources and nothing is gotten in return for the funds spent. Swenson feels the funds could be better utilized on constructing or purchasing affordable units. 0J, D BUSINESS: None. ~EW BUSINESS: Milkmen distributed a copy of an article she had written to the Iowa City Press-Citizen. ADJOURNMENT: MOTION: Randal moved to adjoum et 10:03 p.m. Ruxton seconded. The motion carried oft a vote ef 8~. HOUSING AND COMMUNITY DEVELOPMENT THUI~DAY, MARCH 14, 1995 - 6:30 P.M. SENIOR CENTER - FIRST FLOOR ASSEMBLY ROOM 'PRELIMINARY . $ul Bct to Approval MEMBERS PRESENT: Ann Donoran, Jim Ilards, Linda Murray, Christina Randall, Tim Ruxton, Gretchen Schmuch, Elizabeth Swenson MEMBERS ABSENT: Charlie Eastham STAFF PRESENT: Marianne Milhnan, Steve Long, Steve Nasby, Jeff Hating OTHERS PRESENT: Members of the publie/presenters CALL TO ORDER: Chairperson Murray called the meeting to order at 6:37 p.m. EUBI.IC/MEMIIF~ DISCUSSION OF ITEMS NOT ON THE. AGENDA. Murray said that a subcommittee was needed to write the rationales for the Commission's reconunendations. Murray said she would be on the subcommittee and asked for volunteers. Donoran, Schmuch, and Swenson volunteered. The subcommittee decided to meet on Monday, April 1, at 5:30 p.m., at a location yet to be determined. IvYkmart noted that there is a vacancy on the Commission, due to Falb's resignation. Mfilkman noted that Council aims for gender balance on Commissions and will favor a male appointment, if possible. She added that there have been no applications received yet so she encouraged the Commissioners to help solicit candidates. The appointment will be made by Council on April 9, 1996. Murray reminded the Comnfission of upcoming meetings: March 18, 1996 April 4, 1996 April §, 1996 April l l, 1996 April 23, 1996 Community Development Celebration Subcommittee Meeting Rhgular Commission meeting Informal Council discussion with HCDC on FY97 Allocations Community Development Celebration Final Council Action on FY97 Action Plan ])J~_CUSSION OF IEli97 CDBG AND HOME FUNDING PllOPOSAI~: Milkman noted the memorandum, dated March 6, 1996, concerning FY97 CDBG and HOME allocations. Milkman noted that in addition to this year's total, there may be another $300,000 in funds which have not been expended ($200,000 from GICI-IF/Burns and $100,000 from the Adult Day Program) She said that the $100,000 from the Adult Day Program could be re-allocated tonight, however, the GICHF/Bums funds are contingent upon GICHF/Burns having a specific plan turned in by April 1, 1996. If they do not meet this deadline, the funds could be reallocated at the Commission's April 4, 1996, meeting. Milkman described the current status of the Adult Day Program. Schmuch said the Milestones program is "the" model program in the state, the one in which all other such programs look up to, and that Milestones could do an excellent job in managing the .Iohnson County program. The Commission decided that the FY96 funds for the Adult Day Program should be reallocated encouraged the Adult Day Program to re-apply for funding in the future with detailed plans for a facinty. ECONOMIC DEVELOPMENT PROJECTS: Applicant: Institute for Social and Economic Development (ISED) Project: Micro-Enterprise Development Amount: $28,000 CDBG CITY STEPS Pdority: High (rank: 5 / average score: 22.0) Description: To continue their current self-employment training program targeted to low income households. ISED provides business training to persons who want to start-up or expand a micro-enterprise. ~]~0.~: Swenson moved to allocate the Institute for Social and Economic Development, Micro-Enterprise Development project $28,000 in the form ofa CDBG grant, snbject to an annual or semi-annual review of a sample of the program pa~tlcipants. Ruxton seconded. Harris ~d, although he is somewhat skeptical about the benefits &such a program, he wes pleased to hear the accomplishments of past program participants. Other Commission members noted that they were impressed by the detailed description provided on each of the program pmicipants, and feel the program is working to not only accomplish its goals, but also to provide follow up assistance and monitoring. /vfilknmn said staff would like to see expanded follow up monitoring that would include information on the overall status of the family and its economic condition (e.g., are all bills being paid on time, not just those related to the business; or, are the needs of all family members being adequately met, or being pushed aside to meet the goals of the business). Milkman added that staff is also pleased with the reports on ~he status of the businesses. The motion I:arded on a vote of 7-0. Applicant: Heartland Candleworks Project: Business Expansion/Marketing Amount: $50,000 CDBG CITY STEPS Priority: High (rank: 3 / average score: 23.29) Description:Provide funding for marketing exposure through attendance at five national trade shows and technical assistance for instailation and training to operate new machinery. ~: Ruxton moved to allocate Heartland Candleworks $~0,000, in the form of a deferred payment loan, for businesa expansion and marketing, subject to the number ofjobs created and sustained. Schmuch ~econded. Raxton ~d he is highly encouraged by the accomplishments of the company in providing employment for disadvantaged individuals in the community, aM the commitment of the owners to make the employment more steady. Swenson said she is concerned about Heartland Candleworks 33 percent growth rate over the last year. Swenson is concerned that the potential busine,~ orders generated by the five marketing trips may overwhelm the company. lVftlkman said staff is concerned about the book keeping of the company, and noted ti~t this has also been a concern of the First National Bank. Milkman strongly recommended ~ some of the funds be allocated towards technical assistan~ for accounting fun~on~ ('m ~ldition to the equipment operation training). In response to a question regarding the deferred payment loan ba~,ed on job creation. 1Wdkman said this type of economic development projec~ is new to staff and the specifics of the assistance and the loan terms will need to be worked out. The motion carried on a vote of 7o0. PUBLIC FACILITIES PROJECTS: Applicant: Free Medical Clinic Project Clinic Renovations Amount: $51,976 CDBG CITY STEPS Priority: Low (rank: I / score: 24.14) Description: Renovations to the clinic (exam rooms, waiting area, pharmacy and filing room). MOTI!~: Randall moved to allocate the Free Medical Clinic $51,976 in the form of a CI}BG grant for clinic renovations. Swenson seconded. Schmuch said the CITY STEPS priority is "low" because the ~ for medical service is being adequately met by the Free Medical Clinic, but the conditions under which it is delivered are inadequate. She said by recommending this project it sends a message for the continued support for health care for the primarily uninsured community. Schmuch also added that renovations in the Clinic are long over due. The Commission strongly echoed these comments. ~Ih~ motion carried on a vote of 7-0. Applicant: Evert Conner Center for Independent Living Project: Office Accessibility Improvemeres Arnourn: $1,848 CDBG CITY STEPS Priority: High (rank: 13 / score: 19.29) Description: Modification of their offices to make them accessible. Improvements include inmhin8 grab bm in ~ re~rcoma, lowering the water cooler, placing lever openers on doors, and installing an acco~ible stool. MOTION: Swenson moved to allocate the Evert Conner Center for Independent Living $1,848, in the form ofa CDBG grant, for accessibility improvements. Randall seconded. The Commission noted some concern about the length of the lease with Old Brick. Staff said the renovations would be permanent, ar~ tl~ improvements would be in place for future tenants. Harris noted concern that the building remains largely inaccessible. lhe_motion carried on a vote of 7-0. Applicant: Youth Homes Project: Exterior Rehab at the Johnson and Jefferson Street Houses Amount: $20,000 CDBG CITY STEPS Priority: Low (rank: 14 / score: 17.86) Description: Place siding and insulation on both of the housing units which would reduce maintenance and utility costs. I~).]3D~: Swenson moved to allocate Youth Homes $12,900, in the form of a CDBG grant, for rehabilitation of the Jefferson Street house. Harris seconded. Swenson ~d she does not feel both homes are in need of attention~ that the Jefferson Street house appears to be the one in greater need. Swenson said Youth Homes can return another year for assistance for the Johnson Street house. Swenson said painting of the Johnson Street house may be a good project to involve the youth who live in the home. Swenson said she is coneemed that siding may be detrimental to the house for historic preservation masons. Harris noted the request has the appearance merely of ~aving Youth Homes on utility bills, although McCarty's statement that the houses require painting every four years was also a factor. defeated Ily a vote, Jlf 0-7. MII.TI.Q~: Harris moved to allocate Youth Homes $20,000, in the fern of a CDBG grant, for rehabilitation of both the Johnson and Jefferson Street h'ouses. Swenson seconded. Xll~motion waz defeated by a vote of 0-7. Applicant: Neighborhood Centers of Johnson County Project: Pheasant Ridge Facility Amount: $185,000 CDBG CITY STEPS Priority: Medium (rank: 9 / score: 20.0) Description: Additional funds would allow for the compl~on of the Pheasant Ridge neighborhood facility and restructure a $150,000 bridge loan. ~: ~hmuch moved to reallocate $100,000 in FY9$ funds to Neighborhood Centers of Johnson County for a CDBG loan and $65,324 in FY97 funds the form ofa CDBG grant, for ~ total of $165,324, for completion of the Pheasant Ridge facility and restructuring of a bridge loan. Randall seconded. Swenson felt that Neighborhood Centers should have little problem in raising any additional fhMs through a fund raking drive. Swev. son ~d she would be comfortable with a no-interest loan format, as the Center would not have the ab'dity to deduct the interest on an interest bearing loan like a home owne~. Ruxton proposed .a friendly amendment to the motion that would fully fund Neighborhood Centers ($185,000). Schmuch did not wish to amend the motion. The motion carried on a vote of 7-0 HOUSING PROJECTS: Applicant: Elderly Services Agency (ESA) Project: Small Repair Program Amount: $28,000 CDBG CITY STEPS Priority: High (rank: 8 / score: 20.14) Description: Provide funds to continue the small repair program. This program assists approximately 55 elderly or handicapped homeowners annually. This request also includes a pilot project to build a reusable ramp. 1~0..~O.~: Schmuch moved to allocate the Elderly Services Agency, Small Repair Program, $28,000 in the form oft CDBG grant. Donoran seconded. Schmuch said the program has an excellent track record and serves many individuals with a small amount of money. Schinuch added that she approved of the idea to use a reusable ramp. Members of the Commission echoed similar sentiments. Harris appreciates that the agency is able to respond quickly. motion carried on a vote of %0. Applicant: Even Conner Center for Independent Living Project: Accessibility Rehabilitation Amount: $18,000 CDBG CITY STEPS Priority: High (rank: 16/score: 14.14) Description: Assist in the rehabilitation or modification of rental units and homes occupied by persons with disabilities. ]~D_IJ.0.~: Randall moved to allocate the Evert Conner Center for Independent Living $8,000, in the form ofa CDBG grant, for accessibility rehabilitation. Harris seconded. It was asked why staff had recommended less than the amount requested. Milkman said titat the Conner Center is undertaking a new project and would like to see them st~ off with a smaller amount. lVrallonan ~dded that the amount suggested by staff would ermble them to start producing a track record and get the experience from working with the City Rehab staff. 1W. tllffnan noted a benefit of the request is no portion of the funds are to be allocated to ~lministrative expenses. Murray said the presenter ~om the Conner Center was well prepared and seemed to possess a good deal of knowledge. Murray noted that the entire project may be in jeopardy should the Conner Center not receive the Presbyterian Church grant, which would cover administrative expenses. Sclunuch said that she felt ESA and the City Rehab program could serve the clients the Conner Center targets, and she is concerned about a duplication of services. Staff noted that the Conner Center's proposal would not really be in competition with Elderly Services Agency, because ESA deals more with the elderly, whereas, the Conner Center's clientele is primarily persons with disabilities. The motion carried on a vote of 6-1. with Schmuch voting no. Applicant: City of Iowa City Project: Home Ownership Program- Downpayment Assistance Amount: $45,000 CDBG CITY STEPS Priority: Medium (rank: 8 / score: 20,14) Description: Provide up to $3,000 in matching funds to at least 15 low income homebuyers as down payment assistance. Funds would be in the form of a no interest, deferred payment loan. ]~)_IlOJX: Swenson moved to allocate the City of Iowa City, Home Ownership Program - Downpayment Assistance, $45,000 in the form ofa CDBG loan. Ruxton seconded. There was some discussion by the Commission members regarding income levels of the potential homebuyers. Nasby noted that the program could assist any low income household, however, the most likely participants would be those households that were between 60-80 percent of median income. In response to a question, staff said that they had a general consensus from the previous Council's discussion on affordable housing to pursue this type of project. The motion carried on a vote of 6-1,. with Harris voting_mi. Applicant: Greater Iowa City Housing Fellowship (GICHF) Project: Home Ownership. Land Acquisition Amount: $107,400 HOME CITY STEPS Priority: Medium (nink: 11/scor~: 19.57) Description: Acquisition of six lots to build owner-occupied, single-family modular homes to be sold to hoaseliolds aI or below 80 percent median income. A Community Land Trust (CLT) will be mab~ished which will maintain ownership of the land and lea,~ the land to oocupants of the homes. MOTION: Swenson moved to allocate the Greater Iowa Cit~ Housing Fellowship, $107,400, in HOIYI~ funds, for land acquisition. Ruxton seconded. Swenson felt the CLT model has a lot to offer, and although GICHF is utilizing a good deal of its own resources, it needs an extra impetus to get it running effectively. The Commission appeared to feel the CLT model appears promis'me, as it has been largely successful elsewhere, and felt it was worth a try. The motion carried on a vote of 7-0. Applicant: City of Iowa City Project: 1tousing Rehabilitation Program Amount: $457,000 CDBG and HOME CITY STEPS Priority: High (0-50% Median Income); Medium (51-80% Median Income) (rank: 6 / score: 20.93) Description: Continuation of owner-occupied Housing Rehab Program to include comprehensive rehab, weatherization, exterior repair, emergency repair, residential accessibility (rental and owner-occupied), mobile home repair, and architectural salvage. Funding includes administrative expenses for 2.5 FTE staff who also administer these programs and numerous other rehab-related projects. ~TI.O.~: Ruxton moved to allocate the City of Iowa City, Housing Rehabilitation Program, $457,000, in CDBG and HOME funds. Donoran seconded. Harris expressed reservations that the program is limited to home owners and the income of the households served. Harris asked about the total amount outstanding on loans. Milkman said that this request included approximately $100,000 in program income generated by the rehab program. Naaby noted that the statistics on clientele served were presented to the Conunission in December and he gave some of the figures regarding the income levels of the households on the waiting lists for clarification. The motion carried on a vote of 6-0-1, with Harris abstaining. Applicant: City of Iowa City Project: Single Room Occupancy Housing Program Amount: $100,000 HOME CITY STEPS Priority: High (rank: 12 / ~ore: 19.43) Description: Purchase and rehabilitation ('ffnecassary) of an existing structure to provide very low cost housing for work/ng persons living alone without rental assistance. ]~]~: Swenson moved to not fond the City of Iowa City, SRO Housing Program. Schmuch aeconded. Swenson said she applauds the City for taking the initiative to step in and fill a void, but feels more information and experience is n~led from the first project with D&K Properties to provide guidance for any additional programs. Swenson said although indications are that the City would be very succes,qul, perhaps it is best to wait for a private non-profit or for-profil organization to pick up this type of housing project. ~ rerrfinded the Conunission that the Commission had allocated $100,000 to the project last year, and those funds will likely need reallocation if more funding is not approved. She said that the $100,000 is not enough to do the project. Harris asked whether the program would be successful should a non-profit organization operate the prosram while paying offa loan debt. lVFflkman said not likely, unless the organization has received considerable assistance, as the rents would be too low to pay off the debt. It was noted that D&K Properties are operating with a very low margin and the owners are doing a great deal of the work themselves. Milkman noted that the owners, however, are looking at the venture to be profitable in the long-term. Murray said few other organizations would be willing, or able, to operate in the same manner as D&K Properties. The motion was def~ated on a vote of 0-7. MORON: I~ndall moved to allocate the City of Iowa City, SRO Housing Program, $75,000 in HOME funds. Donoran seconded. The motion c~ri.ed on a vote of 7-0, Applicant: Greater Iowa City Housing Fellowship (GICHF) Project: Acquisition & Rehab Rental Housing Amount: $344,405 CDBG and HOME CITY STEPS Priority: High (0-30% Median Income); Medium (31-80% Median Income) (rank: 10/score: 19.86) Description: Acquire and rehab 12 existing owner-occupied, two-and.three bedroom condominiums and single-family homes. The units will then be rented to households with annual incomes between $15,000 and $30,000 at rents less than 80 percent of market rents. M.O..~X,O~: Swenson moved to allocate the Greater Iowa City Housing Fellowship $196,490 for acquisition and rehab. $chmuch seconded. Harris s~d the GICHF is a very responsible, non-profit orsanization. The alternative would be a comnfitment to the Section 8 program for rent assistance. Harris said either way would achieve roughly the same ends, although the GICHF route would produce a permanent base of housing, managed and maintained by a single entity. The Commission agreed that rent assistance was also important, but these funds should go to the GICHF and if sdditiorufl funds become available, t~ the tenant based rent assistance project be given a priority. ~he .motion carried on a vote of 6-1, with Donov~ln voting no. Applic~mt: Iowa City Housing Authority Project:. Tenant Based Rent Assistance Amount: $150,000 HOME CITY STEPS Priority: High (for households under 30% median income) Medium (for households over 30% median income) (rank: 15 / score: 17.79) Description: Provide rental assistance for 25 households on the Section 8 waiting list. This requea will fund rent essis~ance for these 25 households for two years. Also included in this request are funds for utility deposits, security deposits, and project delivery. ~[: Ruston moved to allocate the Iowa City Housing Authority, Tenant Based Rent Assistance program, $150,000 in HOME funds. Donevan seconded. The Commission had no more funds to allocate to this program, from this category, at this time, but it was the intent of the Commission that should additional funds become available that this program be given reconsidemtior[ Randall said she will abstain born the vote because she favors the program, in principle, but cannot vote for it if no funds were available. Harris suggested that if funds for additional vouchers or certificates are not forthcoming from HUD in the future, Ioc~ government may have to make up some of the difference. Harris also noted the request is for two years. In response to a question regarding partial funding, staff said one year of funding~ if divided equally, would be $75,000 and the subsidy per household works out to $250 per month. ~rhe motion carried on a vote of 1-5-1. with Do_novan voting yes, and Randall abstaining. ~.I.Q~: Schmuch moved to recommend that should the $200,000 from the FY96 GICHF~urns, site acquisition project become available after April 1, 1996, that the Tenant Based Rent Assistance Program be given priority for the funds. Randall seconded. ,i Harris and Swenson asked that the GICHF be given equal consideration since they did not receive full Rugling. Schinuch agreed, although Randall was reluctant to accept this as a friendly amendment but agreed. Ruxton sought inclusion of the Neighborhood Centers of Johnson County in the amendngnt because they did not receive full funding, however, this amendment was not included in the motion. AM'KI~)MENT: $¢hmuch moved to recommend that should the $200,000 from the FY96 GICHI~nms, site acquisition project become available after April 1, 1996, that the Tenant Based R~nt A~is~nce Program and the Greater Iowa City Housing Fellowship be given considemtlon for the funds. Randall seconded. The amendment carried on a vote of 7o0. The main motion carried on a vote ofT-0. ~E]~/: Harris moved to allocate $22,672 in uncommitted administrative set-aside funds to the contingency account. Randall seconded. Harris said he had sought funding Ix year for staff to produce a long term study on community.wide wage levds, but the funds were not available. The Commission discussed other research proj~s and agreed to discuss this matter further at its April 4, 1996, meeting. ?vCalkman said that the Commission should have several specific issues in mind when it discusses the research\plarming funds with Council. Ruxton objected to the motion, because he felt the Neighborhood Centers could better use the funds. The motion carried on a vote of ~.2. with Ruxton and Danoran voting no. PUBLIC SERVICE PROJECTS: Applicant: City of Iowa City Project: Aid to Agencies Amount: $105,000 CDBG CITY STEPS Priority: High _r'tl/t, l score-' HI.q,) Description: To provide funding to the City's Aid to Agencies budget. This budget funds some of the operational expenses for numerous human service agencies in Iowa City. There was none since these funds are earmarked by the Council for this activity. Harris wished to discuss with Council how funds are allocated to this category. Harris feels there is an unfair advantage to other agencies for the agencies included within the Aid to Agencies category to receive automatic funding. The Commission asked staff to include this subject as an April agenda item. Murray said that the Commission should bring this up when they meet with Council on April 8 to discuss the FY97 CDBG and HOME allocations. Applicant: LIFE Skills, Inc. Project: Housing Support Program Amount: $17,100 CDBG CITY STEPS Priority: High (rank: 2 / score: ~.43) De~wipfion: Assist lowoincome clients with finding and staying in housing. Provide education in responsible renting skills such as budgeting, maintenance, safety, and effective communication. ~: Schmuch moved to allocate LHrE Skills $17,100 in CDBG funds for the Housing Suppor~ Program. Donoran seconded. The Commission discussed the need for this typ~ of program and the services it provides. Harris said that he wished they could give LIFE Skills more funding. Murray said that Council heard the Commission's recommendation for $50,000 to b~ allocated to public services such as L]WE Sicills out of the City budget but that the request was denied. The motion carried on a vo~e of 7-0. Applicant: Emergency Housing Project Project: Support Services for Single Room Occupancy (SRO) Transitional Housing Amount: $10,000 CDBG CITY STEPS Priority: High (rank: 4 / score: 22.29) Description: Provide coordinated support services to SRO Transitional Housing units in Iowa City mainly for persons in transition from homelesshesS to independence. ]~)_.~.0.~: Swenson moved to allocate the Emergency Housing Project $10,000 in CDBG funds for suppor~ services for SRO Transitional Housing. Schmuch seconded. Harris said he feels Pat Jordan is a very competent person, and appears to run the program in a well conceived and veer efficient manner. In rasponse to a question, Milkman said that these funds would be used for services at transitional and permanent housing units in Iowa City, including the 416 S. Dodge Street house. The main motion carried on a v~_te o~ 7-0. Applicant: Domestic Violence Intervention Program (DVIP) Project: Furniture Project Amount: $7,500 CDBG CITY STEPS Priority: High (rank: 8/score: 20.14) Description: Provide support for a raftperson to coordinate the donation of household furnishings and the distribution to very lowqncome individuals and families. 1~5~[: Ruxton moved to allocate the Domestic Violence Intervention Program, Furniture Project, 57,500 in CDBG funds. Swenson seconded. Swenson asked ~he Commission to support this recommendation, because she feels the operating budget c, av~t get much lower. The Commission was reminded that the program budget still shows an operational short fall of approximately $3,000. main motion carried onz vote of 6-1. with Barri.~ voting no. Applicant: F~ Central Iowa Employment & Training Consortiron Project: Job Training Program Amount: $25,702 CDBG CITY STEPS Priority: High (economic development\job training) (rank: 7 / score: 20.86) Descdption: Provide funding for edu~ional and job skill training to low income households who are partialpants in the Staro's Family Investment Program (FIP) and are enrolled in the Promise Jobs program. ]~)..~O~: Randall moved to allocate the East Central Iowa Employment & Training Consortium, Job Training program, $12,851. Schmuch seconded. A member of the Commission asked for recap on the situation between the State and the Promis~ Jobs program. Schmuch ~id that welfare reform in the form of FIP was created, but adequate money to support the program has not be~n forthcoming. This has resulted in numerous individuals on waiting lists who are not able to enroll in the program because funds for child care, etc., are not forthcoming, yet are a part of their contract with the State. Murray said this appears to be a good program, but said this creates a bind because the City is being asked to step in and cover a financial responsibility of the State. ~ag_al~on was defeated on a vote of I-6. with Randall vQ.thlg~. ]~_Q. XI.(~: Harris moved to allocate the East Central Iowa Employment & Training Consortium, Job Training program $9,827. Schmuch seconded. The motion carried on a vote of 7-0. IO Applicant: Mayor's Youth Employment Program (MYEP) Project: Youth Employment Training Amount: $22,396 CDBG CITY STEPS Priority: High (employment training); Medium (youth services) (rank: g / score: 20.14) Description: The "Popcorn Wagon" proj~t will provide pre-employment training and teach job skills to youth, particularly skills in order to become setupporting or to start up a small business. The second project will involve hands-on as well as curriculum training leading to job placement for students struggling with traditional teaching methods. ~]~.0]~: Ruzton moved to allocate the Mayor's Youth Employment Progrnm (MYEP) Youth Employment Training program S8,463. Swenson seconded. Serial ~ of the Commission expressed the need to continue support of MYEP programs and at a r£unimum fired the youth amploymcnt train:rag program because many of these youth are at a high risk and th~ program provides the necessary guidance. P.a~on said, based on personal knowledge, he knows the program works and provides the participants with a sense of responsibility and accomplishment. The main motion carried on a vote of 7-0. Applicant: Evett Conner Center for Independent Living Project: Employment Training Amount: $23,000 CDBG CITY STEPS Priority: High (rank: 17 / score: Description: Provide comprehensive interpersonal and employment sldli training in the form of on- the-job training for five individuals with disabilities through the operation of a printing business. ]~D_~: Randall moved to allocate the Evert Conner Center for Independent Living, Employment Training, $2~,000. Ruxton seconded. TI~ Commission felt the Conner Center lacks the experience to undertake this proj~'~, at this time, and ~ the project appeared duplicative with Goodwill and Vocational Rehab. It was also noted that the request received the lowest ranking. The Commission recommended that the Conner Center hrh~g the project back next year as a Economic Development proposal, complete with a business plan. The main motion was defeated on_a vote of 0o7. ~]~: Randall moved to adjourn at 10:02 p.m. Ruxton seconded. The motion carried on avote of 7-0. CITY OF IOWA CITY ~ HOUSING; AND COMMUNITY DEVELOPMENT COMMISSION 1996 (FY97) CDBG/HOME FUNDING REQUESTS March 14. 1996 AMOUNT PROJECT REQUESTED ECONOMIC DEVELOPMENT PROJECTS Self-crcptoymcnt through Micro- $28.000 enterprise Development . ISE[) 1tearlland Candiex~ orks PUBLIC EACILITIES PROJECTS 3 4 $50.000 8 Pheasam R,dg¢ Faclhty ~ Neigh- borhood Centers of Johnson Conn~y Rehab at Johnson & Jeffizrson Sircat Houses - Youth Homes Acccssibdtty Improvements - Ever{ Conner Center for Indepen- dent l.ivmg $185.000 $20.000 $1.848 Clime Renovauons - Free Medl- Clinic $57.000 PUBLIC SERVICE PROJECTS 7 Furniture Project - DVIP $7,500 Job rraining- East Central Iowa Employment & 'l'mining Consor- 525,702 CITY STEPS PRIORITY HIGH .HIGH MEDIUM LOW HIGH LOW HIGtl ttlGIt PROJECT DESCRIPTION AVERAGE SCORE RANK 220 5 23.29 3 To continue the micro-cntcrprisc developmere program to assist Iow-lncomc individuals to become self-employed. It is estimated that of the 24 persons completing the program. approximately 6 '.viii sta~ up or expand a busincas. Provide funding for marketing through attendance at tmdc shows and technical assistance for installation and training to operate new machinery. Completion of Phcasant Ridge neighborhood facility and debt restructuring of a brldgc loan. Place siding and insulation on both of the transitional hous- ing umts owned by Youth IIomes. Modification of their offices to make them accessible. Im- provements include installing grab bars. Iowaring the water cooler. lever openers on doors. and installing an accessible stool, Remodeling of clinic space which includes six exam rooms, patient interview areas, pharmacy, staff officc, waiting area. dental clinic. and file area. 20.0 9 1786 14 19.29 2414 I 13 Continue operational funding to coordinatc the donation of household fumfshings and the distribulion to very low-in- come individuals and families, Provide post-secondary and vocational education with child- care and transportation, in demand occupational areas to welfare rccipicnts who arc participants in the Promise Jobs Progmm. 20.14 8 20.86 7 l0 II 12 Iv. 13 14, PROJECT Youth Empk~>lnent l'raimng - MYEP Housing Support Program - LIFE Skills. Inc. Support Sen'ices tbr SRO 'lransi- tlonal liDusing -Emcrgcnc) liDu- sing Project Employment Training - Evcrt Conact Center for Independent Lit inc HOUSING PROJECTS Small Re. pair Program - ESA Housing Rehabilitation - Cffy of 1ox~a City 15 Accessibility Rehab - Evcrt Conner Center for Independent Liwng 16. Acqmsition & Rehab Rental liDusing - GICHF 17 IIomcox~ncrshtp - [,and Acquisi- tion - GICI-IF CITY AMOUNT STEPS REQUESTED PRIORITY $22,396 ItIGtl (Employmere Training) MEDIUM (Youth Services) $17.100 HIGII $10,000 HIGH $23,000 HIGt{ $28,000 HIGH $457,000 I.tlGH (0-50% Med, Inc.) MEDIUM (51-80% Mcd, Inc,) $I8,000 HIGH $344,405 [11Gtt (0-30% Mcd. Inc.) MEDIUM (31-80% Mcd, Inc.) $107.400 MEDIUM (31-80% Mad. Inc.) PROJECT DESCRIPTION The "Popcorn Wagon" project ,.viii provide pm.-cmploymcnt training and teach job skills to youth. particularly skills in order to become self-supportlng or to start up a small bust- heSS. The second project will involve hands-on as wclI as cun'iculum training leading to job placement for students struggling with traditional teaching methods, Assist very low-income clients with finding and staying in housing. Provide education in responsible renting skills such as budgeting, maintenance. safety. and effective communica- tion, Provide coordinated support scrvJccs to SRO Transitional Housing units in Iowa City mainly for persons transitioninc from homeleSshesS to independence. Provide comprehensive intel'personal and employment skill training m the form of on-the-job training for five individu- als with disabilities through operating a printing business. AVERAGE SCORE RANK 20.14 8 23,43 2 22.29 4 13,57 17 Provide funds for small rcpalrs for approximately 55 elderly or handicapped homeowners. Includes a pilot project to braid a reusable ramp for a low-income person. Continuation of owner-occupied Housing Rehab program to include coarprchcnsivc rehab, wcathcrlzation. exterior repair. emergency repair, residential accessibility (rental and owner- occupied), mobile home repair, and architectural salvage, Funding includes administrative expense-.: for 2.5 FTE Staff who also administer these programs and numcreus other vchab.,related prqlccts. Assist in the removal and/or modifications of barriers in rental units or homes for persons with disabilities. Acqmrc and rehab 12 existing owner-occupied, two- and three.bedroom condominiums and single-family homes. The units ,,viii then be ranted to households with annual incomes between $15.000 and $30,000 at rents less than 80% of comparable market rants, Acquisition of six lots to build owner-occupied single-fami- ly modular homes to bc sold to households at or below 80% AMI. A Community Land Trust will be established which will maintain ownership of the land and lease the land to occupants of the homes, 20.14 8 20.93 6 14,14 16 19.86 I0 19.57 II PROJECT SRO Housing - C~ly of 1o'.~a C~ly of Iox~a 'l'cnant Based Rcnl Asslslanc¢ - Iox~a Cily llousmg Authori~)' AMOUNT REQUESTED $I00.000 $45.000 $150.000 CITY STEPS PRIORITY HIGtl MEDIUM {31-80% Meal. Inc ) HIGH lbr houscholds under 30% median MEDIUM for households over 30% median income 2T AVERAGE ?ION SCORE RANK cessary) of an existing 19.43 12 t housing for working ocrship downpayment 20.14 $ mc households. ~ouscholds on the Section 8 17.79 15 d r~nt assistance for Ihesc si~s, sccurily dcposiL~, and PROJECT DESCRIPTION Purchase and rehabilitation (if structure Io provide very low cost persons living alone wilhout rental Provide up to $3.000 in hom¢owncrshi assistance to at least 15 low income Provide rental ~ssis~aacc for 25 hou waiting llst. This request will fund 25 households for TWO (2:) ycar~.. ~qucst are funds for utility dcl~ administration. PART HI PROJECTS RECOMMENDED FOR 1996 CDBG AND HOME FUNDING HCDC (3114196) Request Recommendation Economic Development ProJeoto (Estimated Set-aside $137,754) Micro-enterprise Training: Institute for Social and Economic Development $28,000 Business Expansion/Marketing: Heartland Candleworks $50,000 Subtotal $78.000 Public Fac[gtles Projects lEst)mated Set*aside $119.148) Pheasant Ridge Facility: Neighborhood Centers of Johnson County $185,000 Accessibility Improvements: Conner Center for Independent Living $1.848 Clinic Renovations: Frae Medical Clinic $57,000 Subtotal $263,848 Public Service Prajeets (FY97 Statutory Cap $157,890) Furniture Project: Domestic Violence Intervention Program $7,500 Job Training; East Central Iowa Employment and Training Consortium $25,702 Youth Employment Training: Mayor's Youth Employment Program $22,396 Housing Support Program: LiFE Skills $17,100 Suppor~ Services for Transitional Housing: Emergency Housing Project $10,000 Aid to Agencies $105~000 Subtotal $21 0,698 Housing Projects (Estimated Sot-aside $857.136) Small Repair Program: Elderly Services Agency $28.000 Housing Rehabilitation: City of Iowa City $457,000 Rental Housing-Accessibility Rehab: Conner Center for independent Living $18,000 Acquisition & Rehab: Greater iowa City Housing Fellowship $344,405 Homeownership*Land Acquisition: Greater Iowa City Housing Fellowship $107,400 SRO Housing: City of Iowa City $100,000 Homeownership-Downpayment Assistance: City of Iowa City $45,000 Subtotal $1,249,805 Administration (Estimated Set-aside $183.672) HOME Program Administration $36,000 CDBG Program Administration and Planning $12 5,000 Subtotal $161.000 Contingency Unprogrammed Funds for CDBG and HOME Subtotal TOTAL Sources of Funds 1996 CDBG Entitlement (estimated) $912,600 1996 HOME Entitlement (estimated) $360,000 Program Income $140,000 Unprogrammed Funds $218,000 TOTAL $1,630,600 $75~000 $75.000 $2,038,351 $28,000 $50,000 $78,000 $165,324 91,848 $51,976 $219,148 $7,500 99,827 98,463 $17,100 $10,000 $105~000 9157.890 $28,000 $457,000 98,000 $196,490 $107,400 $45,000 $916,890 $36,000 $125,000 $161,000 $97,672 $97,672 91,630,600 p. 58 p. 67 p. 72 p. 83 p. 97 p. 105 p. 113 p. 123 p. 128 p. 138 p. 145 p. 153 p. 161 p. 166 p. 175 p. 183 p. 189 p. 194 p. 194 3. CITY OF IOWA CITY FY97 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS Name of Project: Self-EmploymentThrough b. Loan and/or Grant Microenterprise Development Name and Address of Applloan1'JOrganizafion 2a. Amount of CDBG Funds Requested $ 28,000 $ $ 28,000 Institute for Social and Economic Development 1901 Broadway, Suite 313 Iowa City, Iowa 52240 Contact Person and Phone Number Jason Friedman (319) 338-2331 Location of Proposed Project: 1901 Broadway, Suite 313 iowa City, iowa 52240 7. Brief summary of the proposed project: 6, Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs Public Facility/Service Needs ~_~_.Economio Development Needs The nstitute for Soc a and Economic Development ($ED) proposes to continue providing microenterprise training and technical assistance to low and moderate income indlvidua s n the iowa City area. The purpose of the project s twofold: (1) to enab e low and moderate ncome ind viduals in iowa City to achieve self-sufficiency through microenterprise development, and (2) to promote business stab zatlon, expansion and ob croat on by prov d ng comprehensive training, individualized technical assistance and access to capital to potential entrepreneurs and existing microenterprise owners. ISED's microenterpr se program s compr seal of formal classroom instruction and focuses on preparing a business plan, The training curriculum covers personal effectiveness, business idea analysis, business feasibility analysis, bus ness p an development business management and financial packaging. The training emphasizes Ion~t term business Survivorship by he png clients develop skills in management, marketing, business problem-solwng and decision making. The instructor gives assignments for clients to complete outside of the c assroom. In addition to formal c assroom train ng the business trainer provides individualized technical assistance to each client on deve oping an appropriate structure for each business; identifying the market; developing a marketing plan; identify ng financa and cap tal needs; and developing a financial plan. The formal classroom training and individual technical assistance results in a rough draft of a business pan and can app cation, Once the business plan is complete ISED business trainers assist clients in accessing capital from private and public sources, Business owners are provided follow up technical assistance after starting or expanding the businesses which is critical to business survival. ISED has effectively provided microenterprise training to._lo_w_-i~come individuals over the past eight years and has developed a strong capacity to deliver these services, ibcu ~s a nebohal leader 'n self-employm~rt and microenterprise development and has demonstrated its effectiveness in creating job opportunities for low-income indiwduals through microenterprise development. 8. Why is this proj.~ needed? Ilncludo ratarich to CITY STEPS obJe~-tlves} According to the owa Work'force Center (IWCI, the majority of individuals ssek. ing empIoyme, nt in Iowa City have low and moderate incomes. The IWC al.o pointscout that Iowa City has an abunoanca orindiviouals with advanced degrees who are unab e to f nd employment in their area of expmtise and often take jobs for which they are over qualified. This minimizes job opportunities for less educated individuals and unclerut zes the expertise of the more educated individuals. Self-employment through microenterprise is a viable option for both groups; in fact re.any individuals in these groups are actually nvO ved nse f-employment anterpdsss but are operating at marginal levels. There are limited resources in the Iowa City area to assist this population to start microenterprises or to dave op ex st ng m croenterprises nto substantial businesses, Low- and moderate- ricoroe individuals generally lack the skills and tectm!cal knowledge to start a viable micrcenterpdce and usually do not have access to business financing. Most do not have the co lateral needed for a loan and have not prepared a thorough business plan that demonstrates the feasibility of the business. in order to access financing, they must have a well thought out business plan. SED's program provides ntensive training aid one-on-one technical assistance to help low .and mo.d_e...m_te inc.ores indivi.,d, ua[s~evelop a bus ness dee nto a solid business plan ~at..will gai.n. app.~va from .a Da, nk. _l.uh_.u a~so ,has estab,[shed linkages with local banks that ncreese the likelthooo oT Tavorecle action {gy the canKs. ,!hn, is is patay because of the quality of business pans that ISED clients prepare and partly because of the post business start tschn ca ass stance !hat SED provides ts c ants SED Is the only organization in the area that provides assistance in three critical areas. 1) comprehensive business training, 2) assistance in accessing capita, and3) pre/post bus hess start technical ass[stance. Relation to Clfy STEPS M croenterprise tra ning and tecnnical assistance included in the City STEPS Consolidated plan under Need for Economc Dave opment" s a des gnated high priority and includes .continued .s. up. po.rt of agencies that provide microenterprise/entrepreneurial development to low and moderate income inCllV ouals. !.Jet Goal(el of this Project: 1. Enable low and moderate income individuals in Iowa City to become economically independent through self-employment. 2. Stimulate economic development activities that create jobs and promote a healthy economy. The following measurable objectives will assist in evaluating actual results of the microenterprise program. · ~4 will complete the training/technical assistance sessions. · 6 will prepare full business plans and start or expand businesses. 10. Genara~ Description of Activities: List major activities of the project (how do these activities address your goals Ilstad in #97). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this projec~ is financially feasible and meets Federal, State, and local codas; c} personnel involved In carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). Microenterprise Development Program The microenterprise development program is comprised of four basic components wh ch nclude 1) Orientation and assessment, 2) Business plan development, 3) Assistance in accessing financing, and 4) Technical assistance after business start/expansion. 1) Orientation and Assessment Clients attend a 4 hour (one session) orientation. The orientation is an information session which introduces clients to ISED and the microenterprise development program. The purpose of the orientation is for clients to: ° understandh~wthepr~gramw~rks~inc~udingtheexpectati~ns~timeschedu~e~andc~mmitmentrequired; · present and discuss their business idea; · explore their skills, experiences, interests and abilities to determine ~f they have the qualities needed to start a microenterprise; and · understandwhatbusiness~wnershipis~ike~theadvantagesanddisadvantages~risksandrewards~f operat!ng a bus~n~s,~. The orientation is followed by two assessment sessions focused on business feasibility and personal readiness. The assessment sessions are participatory whereby the business trainer/consultant and the client jointly determine the extent of client interest and ability to undertake the training and technical assistance To determine clients' business feasibility and personal readiness, the business trainer/consultant help the client assess: Business Feasibility o the bus~ness idea. i.e., assess Ihe feasibility, the level of financing necessary to start the business. and the nature and amount of bus~ness assistance needed; · entrepreneurial readiness of the client, i.e., the business-related background and work experience of the client; and. · the "fit"of the participant's sk/11s with the technical skills required lot a particular business. X Check if continued on an additional page (see pages 6-8) 11. If CDRG funds are not awarded, will the project/program continue? Yes No X 12. If CDBG funds are awarded, will the projectf program continue after the CDBG funds end? Yes No ISED continues to pursue public and private funding for the microenterprise program. Program continuation will be contingent on securing funding. 13. Ust the amount of CDBG funds requested for various ==tagodes appropriate to your project/program. Use general categories such as salaries. travel and other administrative expenses for operational funding. Use categories such as proper~y acquisition, architectural expanses. construction costa, material and administrative costs, etc. for construction/rehab project. Don't forget to include the cost of an audit for any project over 825,000 and other items listed under Budget Considerations in the Bubraciplent Guide. If other funds are used to implement the project, please list the sources. state if the funds -,re in-kind or cash, and check if the funds are anticipated ar committed. EXPENSE CATEGORY COBSFUNOS Personnel $16,676 Travel 1,040 Suppl£es 490 Communication 1,047 Occupancy 1,296 Other 347 Direct Program Adm 2,904 Total Direct Costs . 23,800 OTHERFUNDS BUDGET BREAKDOWN Please place an X in box that applies.( Type UST SOURCE OF OTHER FUNDS In. Kind Cash Antic. ,.. Com_m.:.~ Indirect Costs* 4,200 TOTALS $28,000 $ '.': 14. List other groups or organizations that were asked to contribute to or fund this project: 'Please see explanation of costs on page 9. 15. Hove you received CDBG funding in the past? Yes X No · . {if Yes, what yesils) dld you receive the funding, state the dollar amount received each year ~ince 1991, end how much of each award was a grant, conditional service loan and/or repayable loan?) 7/1/94 - 6/30/95 7/1195 - 6/30/96 $17~50 - grant $26,560 - grant 16. Diecues your organizeriCh'S policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please Include evidence (such as minutes of a meeting} that the proposed project has the support of the organization's Board of Directors. If you do include letters of suppor~, please limit to a total of three. SED has advisory committees n each of th~ regions in which we operate. They are representatives of the community and include ISED clients, bankers, small business people socia sewice agency staff and other interested cit zens. The advisory committees provide input and advice regarding the microenterpnse program. ISED clients provide valuable input regarding the program in their role as members of the advisory committees. All ISED cZients who complete the training workshops are asked to complete a workshop training evaluation form. This information provides feedback regarding the program and is used to modify the program and improve the quality of the training. SED's Board of Directors is responsible for shaping the o[ganizational vision ~nd goals, adop!ing. orga. ni.za. tion.al policies and procedures, and assuring the effective and efficient operation of its programs. The uoaro ae~ega~es to the President responsibility for the approval of specific programs and contracts. Applications should be returned by 12:00 noon, February 7, 1996, to: City of Iowa City Oept. af Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 10. General Description of Act~v,t~es: (continued) Personal Readiness · the level of interest. energy. and enthusiasm for sell-employment demonstrated through research and draft documents prepared by the client; · the personal financial management skills and credit potential: · the level of self-esteem and self-confidence; and, · the client's readiness to start a business, i.e., the extent to which their current lile situation either supports or creates obstacles to to committing the amount of time and energy required to start or expand a rmcroenterpnsa. The orientation and assessment process clarifies the feasibility of the business idea and the client's willingness and ability to develop the idea into a profitable business that wi;I create a self-sufficiency level of income. At the conclusion of th~s component, each client has an individual interview with the trainer/consultant to determine whether microenterprise is viable for the ctiant and whether it is an appropriate time in their life to take this step. Individuals interested in pursuing microenterprise continue training toward development of a quality business plan. 2) Business Plan Development The business training component focuses on preparing a business plan. Clients conduct feasibility research to define and test the viability of the idea and determine whether the business will produce profit. Business Tra ners/Consuttants ass st c ants with: dave op ng an appropriate structure for their business; identifying the market; developing a marketing plan; identifying financ al and capital needs: and, developing a financial plan. Capaci building is integrated throughout the program and emphasizes long term business survivorship by enhan;~g skills in management, financial management, marketing, business problem-solving and decision mating stills. To facilitate business plan development, four optiona patterns of microenterprise training have been dave oped and nc ude Full Training, Condensed Tra n ng and Technical Assistance, Focused Training and Technical Assistance, and Problem-So v ng Techn ca Assistance. The Full Training option wil be comprised of 10 weekly training sessions The remaining opt OhS involve a combinet on of training and technical assistance compnsed of a portion of the Full Training combined with one-on-one techn cat assistance. The trainer/consu rant will schedule the client for one of the following business training options. Full Training, provided in a group format, is provided for clients who have limited or no business back round and need major ass stance in assess ng the feasibility of their business idea and developing a busi~g~ss plan and loan application. This option consists of a forma 10 session group bus heSS train ng course supplemented by individual technical assistance. The training covers personal effectiveness .... bus nesS dee anal sis, business feasibility analysis, business plan development, business management and f nanc al packa~ ng. The formal trainir, g sessions are accomp.a. nied and followed by individual technical assistance which provides clients ~nd v dualized attention to specific areas of need. Condensed Training and Technical Assistance is available for clients who need to cover the entire business cumculum, but have sufficient backgrounds in business to cover the curriculum more quickly. Clients ~n this track participate m a condensed version of ISED's 10 session business training program. .............. ;^~,.,-. ~,.-.~-~-;~n<' .3t ~ ~,~,~ that fitc fh~ nrnnre,~ The content is covers0 In mcilVlOua [u[onal/u[;n t,a aoo,o~,,,,o o,.,,,..,,,., i¢ - B" ..... the client. Focused Training and Technical Assistance ~s available for the more experienced c~ients who only. need assistance n select areas. e.g., marketing, financia analysis financial ma.~agement, or record keeping. Entrepreneurs ~n th~s track may participate [n specitic ira n~ng sessions of ISED s 10 session bus hess training and/or receive indiwdual tutorial/technical assistance sessions at a pace that fits the progress of the cI~ent. Problem-Solving Technical Assistance is available for the entrepreneur who ~s already operating a business and needs l~m~ted assistance in resolving spec:fic problems in select areas, e.g.. marketing, financial management. loan accessing. One-on-one technical assistance will be provided to address specific issues. Entrepreneurs may discover. dunrig the process of receiwng technical assistance, other s~gnificant ~ssues which will be addressed also. The trairung options have been designed to fit client needs which allow clients to progress through the program at an individualized pace. The training can be modified to allow clienls with a clear business idea and a strong bus~ness background to move through the program at a taster rate. The formal training sessions combined with the one-on-one technical assrstance provides clients ~nd~wdualized attention to specific areas of need. At the conclusion of lhis component, clients will have prepared al least a rough draft of a business plan and loan application (if financing is needed). Frequently, additional technical assistance is necessary to help clients refine business plans. 3) Financing Clients who complete business plans receive assistance, as needed, in securing financing. The three pdma~/ sourCeS of financing are: · Commemial banks; · Iowa Department of Economic Development (IDED) - either the Self-Employment Loan Program (SEL,P.) or the Targeted Small Business Financial Assistance Program (TSBFAP); anc[/or · ISED s Loan Guarantee Fund -- provides partial loan guarantees to commercial banks on behalf of the client. IDED's Self-Employment Loan Program (SELP) provides business loans (maximum $10,000) to microenterprises at 5% interest. IDI~D's Targeted Small Business Financial Assistanco Program (TSBFAP) program fosters the entrepreneurial activities of women and minority business owners through small business loans and other ser~ces. ISED's Loan Guarantee Fund provides a partial loan guarantee for a loan when banks lend money contingent on accessing additional security. SEFI provides security for up to 50% of a Ican up to a maximum of $5,000. 4) Technical Assistance after Business Start°up/Expansion , ISED business trainers/consultants provide on-going technical assistance to microenterprise owners following business start-up or expansion. This involves meeting with new business owners in their places of business or homes to assist them in preparing monthly f',nancial statements, exploring marketing options, solving specific problems, or generally helping them buildtheir capacity to understand their businesses and solve problems. Project Activities and Implementation Services ISED will target and serve low and moderate income individuals in the Iowa City area. iSED proposes to conduct three, thirteen week classroom training sessions, which will be held at ISED or other training sites conveniently located in the Iowa City area. In addition to classroom training, the program includes individualized tutorial work as well as individual technical assistance. Recruitment Low and moderate income residents from the Iowa City area will be targeted to participate in the microenterprise development program. Participants will be identified through the Iowa City Chamber of Commerce, local banks, social service agencies, economic development offices, and newspapers and other media. RB9ources Staff: A business trainer will be responsible for recruiting participants, conducting the assessment and business plan development workshops, and providing individual tutorials and follow-up technical assistance. The business training workshops will be conducted 4-6 hours per week for thirteen weeks. A project supervisor will bc responsible for overall program administration, ~ieison activities with state agencies, local banks, and economic development organizations as well as supervision of the business consultant. Management Information System {MIS) staff will be responsible for compiling all participant data to track progress and evaluate program outcomes. Tiroe line for Major Activities Recruit participants Provide microenterprise training. (1 session every 3 months) Provide individual tecl~nk~d assistance during and immediately after traininq sessions. _ Provide follow-up technical assistance after business starts/ex13ansions. Project Time line July 1, 1996 - June 30, 1997 Month July Aug Sep Oct Nov Dec Jan Feb Mar X X X X X X X X X Apr May_ June X X X X X X X X X X X X X X X X X X X X X X X X X X X '1 13. Budget Breakdown Direct Program Administration costs are costs directly related to the implementation of the CDBG program; e.g., the secretarial and accounting time spent in carrying out the CDBG program. Indirect costs are overall organizational costs not directly related to a specific program, e.g,, depreciation, audit and legal costs. ISED must include indirect costs to all programs it oparales because it does not have a source of genera operating funds such as funding from the United Way, the City of Iowa City, or Joh~son County. CITY OF IOWA CITY FY97 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS 1196 1. N~me of Pleiad: 2a, Amount of CDBO Funds Requ~t~ S '..,.~"w ~ ~' ~' ~' ~, Contact Parson and Phone N~bat 1.~ F¢(~ 7- Check CITY STrmus Objective{s) met: Affordable Housing Naads ~_Hom~aaa Needs ..,,,~onomin I;~avelopmont N~ FEB-68-86 19,52 FRO~, KINKOS COPIES-8~. 8. ]D, 708443B103 PAC£ 3 7/'/-.,,"' ? ,~ c ~" /-5 £F,,'rlc 7'/og:' 9. Ust Goailal o! this Peoj,ot: List major a~ttvitim of the primera Ihow do th~me acBvlfies addrims your ~toals listed in #97). ProJ~Gt Implementation: a) Detailed infom~ofi ragring M~ ~d dme sch~ule; b) steps ~an to as~ that ~i8 ptojeot ~ ~n~aHy fmlble ~ m~m FarM, S~te, ~d [o~1 ~ea; C} pamonn~ involved in ~ng o~ the proJo~ ~d ~al~ expefi~oe with ptogr~ and proJeer implementation: d} amount of voluntee~ end agen~ st~ dine ne~ to ~ out ~o p~al. . Check If continued on an additional page F£B-O~-96 19,53 FROH, K;NKOS COPI£S-S;o CHAR~ES 11, If CDBG funds are not ewmded, ~ ~e ~pm~ 12. If CDBG ronda me .wedS. ~11 ~u p~; m~ul ~m ~n CDBG fun~ end? g~et~ ~t~O~ ~u~ = ~, ~e m; ~ ~uadve exp~ for opera~onal ~n~ng. Usa ~tegodel lu~, ~ pm~ ~i~on. ~e~rd ~, c~u~ costs, ~arl~ and ~, etC. f~ ~n~on/r~ p~. ~'t f~ to Indu~ ~e ~ of an au~ far ~y pmje~ S25.000 ~ o~er ~ II~ u~ ~got C~sl~ In the $ubmolpi~t G~de. If oth~ fun~ liUOGET aREAKnOWN Pieale Illscs an X In b~x ~hat april. Status EXPENST CATEGORY CO&G FIJggS OTH~ ~JN'OS' U~T lOgliCE (IF OTHER FUIDS If~tlJfid Cash An~ 14. Uet other groups or organizedone that wee asked to can[buts to or fund this project: 15. Have you r~lv~ CO~ fun~ in ~e No~ {If Y~. what Vlml,} did you metre ~l f~ng, state ~e dollar ~ount r~vod by ~a pmpo~ pmj~ ~d your p~loy for ob~l~ng f~baok once ~e gtoiJ~ h~ b~n completed. If appllc~t I~ a nonpro~, pl~a include eviden~ Isu~h ~ ~nule. of · m~g) ~at the propos~ project ~ho au~poA of the o~Ae~on'a B~ of Oire~. It you do Indu~ le~ of suppolL ~leaae Ilmlt to a Applications shmdd be returned by 12:00 naon. February 7, 1996, to: City of Iowa City Dear. of Pinning & Community Oevelopment · 10 E. Washingtan Iowa City, IA 52240 '1 CITY OF IOWA CITY ..... FY97 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS ~. Name of Project: 2a, Amount of CDBG Funds Requested $ ! 85,000 Pheasant Ridge b. Loan and/or Grant $100,000 (loan)$ 85,000 (grant) Neighborhood Center 3. Name and Address of Applicant/Organization 4. Contact Person and Phone Number Neighborhood Centers of Johnson County 5. Location ofProposed Pr~ect: 2651 Roberts Road Iowa City Iowa 7. Brtefsumma~ oftheproposed pr~e~: Brian Loring 358-0438 Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs X__Public Facility/Service Needs Economic Development Needs Neighborhood Centers of Johnson County is requesting CDBG support for the completion of the Pheasant Ridge Neighborhood Center project. The project includes completing the construction of a multipurpose 8,500 square foot center in the Pheasant Ridge apartment complex, on the western edge of iowa City. The Pheasant Ridge Apartment is a HUD supported project that troyides 231 units of federally subsidized Section 8 housing for very low-income families. The new Pheasant Ridge Center will replace a three bedroom apartment that has served as a neighborhood center since 1973. The new and much larger facility will eliminate the restrictions on program par- ticipation and growth due to inadequate space. The new center will include space for: · Daily aftersckoo! programs . Cooperative daycare for infants and toddlers e Meeting rooms for Neighborhood Council and family activitles · Space for other youth activities (i.e., Teen Group, Young Black Men's Groups, Young Women's Group) · Library, Learning Center and adult education room · Kitchens, 1 kitchenette · Community Room · Barrier-free playground equipment The building was designed by Thom Cowan of Blue Design Studios. McComas-Laclna Construction is the general contractor. Construction began this past December and is expected to be completed in June of 1996. 8. Why is this project needed? (Include relation to CITY STEPS objectives} Neighborhood Centers is unique from most human service agencies. While a lot of agencies are driven by specific issues or problems, Neighborhood Centers is driven by the needs of the neighborhood and in turn builds upon the assets of the low-income residents we serve. We do not wait for a crisis before reaching out to families. We of- fer a consistent and stable presence(we are there on the good days as well as the bad days), and that is important when you are in the business of prevention. We could not maintain that presence in the neighborhood without the center. It is essential to our mission. Whether it is formal, fam- ily-based programming or informal get-togethers for neighbors, the Center is at the heart of our success in helping people become self- sufficient. This past year over 1,400 adults and children took part in programs at one of our two centers. Many other residents took part in activities other than formal programs such as working in our day care cooperative, clothing distribution, working as volunteers in programs, serving on our board of directors, and organizing neighbor- hood events. 23 years ago, Neighborhood Centers began in a three bedroom apartment with no formal programs and a budget of $100. Since that modest be- ginning dozens upon dozens of families have found support, met new friends, and received services that helped them enhance their quality of life. With greater recognition being given to prevention pro- grams, our ability to attract and leverage greater support for Pheas- ant Ridge programs has increased. This combination of growth in pro- grams and greater demand from neighbors for space for activities has, in some cases, forced us to pass up much needed services and pro- grams. The new Pheasant Ridge Center will allow for such things as: e "Parents as Partners Preschool" for 12 four year-olds · Licensed child care space for a child care cooperative and other day care opportunities · Adult and parent education programs More options for afterschool and teen programs Computer classes and tutoring · English as a Second Language Classes Neighborhood Council Meetings Summar~ of Pheasant Bidge Neighborhood -231 Section 8 subsidized apartments for very low-income -202 youth reside in the neighborhood -Approximately 60% of neighborhood youth are from single-parent families -The neighborhood is composed of approximately 45~ minorityfamilies -22% of the residents are foreign-born ListGoal(s) ofthia Project: To construct an 8,500 square foot building to serve the Pheasant Ridge Neighborhood in the following manner: Create a sense of community by providing a central meeting place Facilitate helping relationships between neighbors through formal and informal programs that reduce dependency on human services Offer programs that strengthen families and create constructive options for youth. Work with families to develop sustainable and consumer directed child care opportunities to help them achieve self-sufficiency. Provide programming for both children and adults that improves their chance for success in school and the world of .work. 10. General Description of Activities: Ust major asfivitiss of the project (how do these activities address your goals listed in #97). Project Implementation: a) Detailed informat~on regarding elements and time sohedule; b) steps taken to assure that this project is financially feasible and meets Federal, Stats, and local codes; o) personnel involved in carrying out the project and related experience with program and project implementation; d} amount of volunteer and agency staff time needed ~o carry out the project). *see attached pages X Check if continued on an additional page 10. ~eneral Description of Activities a. Detailed information regarding elements and time schedule: The original completion date of July 1995 has been moved back. The current estimated date of completion is May 15, 1996. Listed below is time line of significant activities in the past year and the proposed completion dates for future activities for the Pheasant Ridge Building Project: ACTMTY COMPLETION DATE Special exception for building granted Building Plans Completed Opening Contractor Bids Building Permit Issued Handicapped Review Certificate and Application For Insignia - Iowa State Building Code April 1995 April 1995 May 1995 June 1995 June 1995 Site Plan Evaluation - City of Iowa City Ninety nine year lease finalized with Mark IV Investors Pre-Construction Davis/Bacon Meeting Construction contract signed Construction begins Construction completed Obtain Occupancy Permit Begin programs June 1995 October 1995 November 1995 November 1995 December 1995 June 1996 July 1996 July 1996 b. Steps taken to assure this project is financially feasible and meets Federal, State, and local codes The final cost for completion of the project (not including furniture and office equipment) is expected to be $585,000. To date, Neighbor- hood Centers has raised $400,000 and First National Bank has agreed to provide us with bridge financing of $150,000. Total funds avail- able for the project are $550,000. To cover the gap between funds available ($550,000) and total cost for the project ($585,500) we have asked the contractors to reduce the price by $35,000 by not finishing a ground floor kitchen and the entire west wing (both ground floor and first floor) of the center. The bridge loan is a regular con~ercial loan calculated at about 9~. Quarterly payments of principal and accrued interest were based upon a 10 year amortization. We are requesting CDBG support as a substi- tute for the bridge loan that will allow us to complete the building and be relieved of servicing such a large debt. To date, we have complied with all Federal, State and local codes. That includes the Davis/Bacon wage requirements required for CDBG projects. c. Personnel involved in carrying out the project and related expe- rience with program and project implementation. The early stages of the projects were coordinated by Joan Vandenberg, past executive director and a project manager. The project is cur- rently being managed by Brian Loring, present executive director. Thom Cowen is the architect and is overseeing the construction. Harry Wolf, Vice President of Southgate Development has worked closely on the bridge financing and the capital campaign. Attorney Craig Willis provided advice during the lease negotiations with Mark IV Investors. d. Amount of Volunteer and agency staff time needed to carry out this project The contribution of Pheasant Ridge residents has been important to development of this project. Early on in the process, neighbors com- pleted surveys for the project and later the Pheasant Ridge Neighbor- hood Council reviewed building plans and helped organize such things as our ground breaking event. Neighbors will also help with planning and implementing various programs, especially child care and neigh- borhood crime prevention. Youth from our afterschool program designed greeting cards that are currently being sold to raise funds for play- ground equipment at the new center. We anticipate that the Pheasant Ridge residents will donate 1,500 hours to the project by the time it is completed. A capital campaign committee was formed and helped during the early stages of the fund raising. Now Harry Wolf and iowa City business person Jim Harris are co-chairs of the capital campaign. The board of directors and the capital campaign committee will contribute 1,000 hours of volunteer time to the project. Neighborhood Center staff are currently spending 10-30 hours per week on the project. 11. If CDBG funds are not awarded, will the project/program continue? Yes X No 12. If CDBG funds are awarded. will the project/program continue after the CDBG funds end? Yes No X 13. l Jet the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash, and check if the funds are anticipated or committed. BUDGET BREAKDOWN Please place an X in box that applies. Type Status EXPENSE CATEGORY CDBG FUNDS Site Acquisition Architect Fees $ 29,120 l Salaries OTHERFUNDS USTSOURCEOFOTHERFUNDS In-Kind Cash An~ ~mm. $ 50,000 X X X X $ 10,000 General Mills X X Other Prof. Serv. $ 13,380 Private Gifts ~Playground Equip. $ 14,780 Construction Costs $170,220 $ 80,00o " $ 50,000 $ 30,000 - $ 25,OO0 Carver Trust Variety Club General Mills Proctor & Gamble 10,000 Scanlon Foundation 31,620 Other Private Gifts $120,880 TOTALS $335,000 $ 300,000 14. Ust other groups or organizations that were asked to contribute to or fund this project: X X X X X X X X Gannett Foundation First National Bank Mid American Energy Company iowa State Bank Hawkeye State Bank McElroy Trust Archer-Daniels Midland Ouaker Oats Norwest Hills Bank & Trust Pilots Club Baker Trust Have you received CDBG funding in tha past? Yes X No__ {if Yes, what year(s) did you receive the funding, state the dollar amount received each year since 1991, and how much of each award was a grant, conditional service lean and/or repayable loan?) 1991:$26,000 Grant 1994:$150,000 Grant 16. Discuss your organlzation's policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organizafion's Board of Directors. If you do include letters of support, please limit to a total of three. in the early stages of the project, a door-to-door survey was con- ducted at the Pheasant Ridge complex. Neighborhood Council was in- volved in planning and designing the building and they have been kept abreast of the progress of construction. A minimtun of four low-income residents serve on our board of direc- tors to provide ongoing support and direction for the agency. We are also will set up resident advisory groups to provide guidance to our pL~vention dnd educatio~ p~og~af~s ......... ~ ...... Applications should be returned by 12:00 noon, February 7, 1996, to: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 February7, 1996 To: The Funding Committee, My name is Victoria Rekkas and I am a single mother with seven children. I moved to Iowa City in August of 1994 from Davenport, Iowa. I moved here to attend the University of Iowa. I moved into Pheasant Ridge Apartments August-9th, 1994. I am currently a full-time student at the University of Iowa majoring in Recreation and Sports Management. I plan on having my minor in business by the summer of 1996. I have seven children, five girls, and two boys. Four of them attend Roosevelt elementary school. My son who is four is in the Pheasant Ridge Preschool Program. The Pheasant Ridge Neighborhood Center provides a variety of programs, ~.~,of which are very beneficial to my family and myself. My children attend the after school program. I attend the parent group meetings. My four year old son at~ends the four year old preschool program. My three year old daughter used to attend the preschool group until I had to get a new baby. sitter in Coralville. My daughters do the recycling program and my daughter who is eleven attends the young women's group. There are also so many activities they attend through the center such as; Halloween Parties, Christmas Caroling, and so many more. My children and I enjoy, so very much ,~ofthe wonderful programs provided by the Pheasant Ridge Neighborhood Center. The new building is looking ~remendous, and I can not wait until we can all celebrate the grand opening. The center has helped my family in so many ways. It helps my children feel important and gives them opportunities to learn new and exciting activities, people, and the staff are wonderful and loving people for our community. The parent group lets me enjoy a little time away from my children and talk ~o adults and learn new ways to cope with situations my children or I may encounter. I am hoping when the new center is built that there will be child care in the new building. It is very difficult for me to find adequate care for my children that is both convenient and people who will give them the love and care that they need and deserve. The Pheasant Ridge Neighborhood Center is very beneficial in my familieslife. Sincerely, Victoria S. Rekkas To Whom It May Concern: I am a single parent of five children and have been living at Pheasant Ridge Apartments tbr almost 6 yems. I am going to college full time and nying to get almad in life. My children range in age from twanty-thr~ and five. I like living hem my much My childvan and myselfhave used the progreans at the Neighborhood Center for the whore time that we have lived here. I have used the Par~n)in8 program and the services that are provided. My children have been in pre~hool and the ~'ler school program.~. The people at the centor are the best, they prov/de information when a~ked or if tl~y don~ know they will find out for you. My oldest son is currently in the Evenstart Program, it is helping him get his GEl). The Neishborhood Cenler is tho be~t thing that ~ corntotality could have. I ~ don't know what I would do without it. I hope that you will help the Center with you kind contribution or grant. Thank you for l'eading this, and hope you understand what the people of this commm~ity goes though. Sincerely, Judith Solecki January 3 I, I gg6 To Whom It May Conceal, My name is Jarita Johnson, I am a single more with four children. I moved froin Chicago to the Pheasant Ridge complex in August of lg94, with very little knowledge about Iowa Cily. I chose lawn City so my children would be able to live in a better enviroment. I introduced myself to the Neighborhood Center and they have not stopped supporting me yet. They offer preschool for my four year old, aRer school programs for my six and seven year olds, and a parent group for royserf. After participating with tile center, I volunteered to become president oFthe Community Council. I am thankl'ul For tile new buildlug ~e are receiving. It will allow me to get a job. because child care For my two year old will be offered. Gratel'ull¥ Yours Janta Johnson 1 CITY OF IOWA CITY FY97 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS 1/9( Name of Project: ~od[~[cat[on for b. Loanand/orGrant ~ccess[b[e space ~ Nameand Address o[Applicant/Organization ~vert Conner Rights and Resources Center For Independent Living 2a. Amount of CDBG Fur~ds Requested $ ]., 848,00 $ ContactPersonand PhoneNumber Ethel Madison 338-3870 5. Location of Proposed Project: 20 E.HarKet St. iota City, Iowa 52245 7. Brief summary of the proposed project: Check CITY STEPS Objective{s) met: Affordable Housing Needs Homeless Needs X Public Facility/Bervice Needs Economic Development Needs We are proposing to make minor changes to our office so that the space is accessible for staff, consumers, board members and others with functional limitations who visit our office. The following modifications will be made: 1) The grab bars in the restroom need to be replaced with larger ones and an additional grab bar should be added. This will allow for better security and is more functional for people who need more assistance on all sides. The present grab bars are too small for a firm grasp and may be dangerous for some consumers. The toilet stool should be replaced with one that is regulation height for people who have mobility limitations. Further, we are proposing to use the funding to put levers on the sink in the restroom for easy access. 2) in addition to the above renovations, we will remove the existing water cooler, which is too high and replace it with a sink and a small counter. The sink will have both hot and cold running water. This modification will allow people with disabilities to use the facility to secure water for drinking, making coffee, and washing dishes. Presently we are using the sink in the restroom to make coffee and wash dishes. In addition to not being accessible, this is unsanitary, as well. 3) Presently, round door knobs exist on all office doors and skould be replaced by levers or handles which are easy to open with a closed hand. We have replaced three door knobs (one to the entrance, one to the restroom and one to a staff members office), but at least 5 more should be replaced. Why is this project needed? (Include relation to CITY STEPS objecti~,esl Funding for this project is needed to insure an accessible work place for staff members who have limited mobility. Further it will allow better access for board members and consumers who use the office on a re9"dlar basis. One of the goals of our organization is to provide education and technical assistance to owners of public accommodations about barrier removal to allow ecfaal access to all goods and services in the community for people with disabilities. It is sometimes difficult to encourage others to become accessible because our office is not accessible. All work places, and especially ours should have all areas of the office as functional for people with disabilities as it is for everyone else in the work place. By providing accessible work environments people with disabilities are able to participate in the work force. People with disabilities are kept out of the work force in part because most work places are not accessible. When people are not working and they are qualified to do so, it creates an unnecessary financial burden on the tax payers who are working. People with disabilities are capable of working if appropriate accormmodations and opportunities were available. The proposed modifications will benefit the six (6) individuals with disaJoilities who work at our Center This relates directly to the City Steps objectives because the majority of people with disabilities are under employed if not unemployed. L~st Goal(s( of this Project: The goal of this project is to make the necessa~t modifications to allow ~n accessible work space for present employees Genera( Description of Activities: List major activities of the project (how do these activities address your goals listed ,n ,,9. ). Project Implementation: a) Detailed information regarding elements and time schedule: b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; dl amount of volunteer and agency staff time needed to carry out the project). Our organization employs a housing design student. This employee along with a group of individuals who are experts in the area of accessibility are preparing a directory of accessible features of rental units in Iowa City. They along with other employees have compiled a list of what acce.~modations they need to better function in the office. In addition to performing audits, the team is well informed of codes as they pertain to accessibility. Check if continued on an additional page I1 It CDBG funds are not awarded. will the proiect/program continue? Yes No :( If COBG lunds are awarded. will the project/program COntinue alter the CDBG funds end' Yes No NA List the amount 6[ CDBG funds requested for various categories appropriate to your projectprogram. Use general categories such as salaries. travel and other administrative expenses for operational funding. Use categories such as property acquimtion. architectural expenses. construction costs. material and administrative costs. etc. for construction/rehab projects. Don't forget to include the cost of an audit for any project over $25.000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources. state if the funds are in-kind or cash. and check if the funds are anticipated or committed. BUDGET BREAKDOWN EXPENSE CATEGORY COBG FUNDS OTRER FUNDS :cess/modification $ 1,848 $ Please place an X in box that applies. 7'OTALS Type Statue LIST SOURCE OF OTHER FUNDS In. Kind Cash Antic. Comm. s 1,848 S List other groups Or organizations that were asked to contribute to or fund this project: We kave approached the building manager, who calked the±r board of directors ~nd the owners of the bu±iding. They reported to us that they no longer ha~ funding co do al1 of che renovations needed for us to become more accessible. ?he: did instalZ an automatic ~oor opener and w±ll share the labor cost with us ~: we are able ~urchase :he materials ~o make the propose~ Have you received CDSG funding in the past? Yes No_..~_ (If Yes. what year(s) did you receive the funding. state the dollar amount received eac~ year since 1991. and how much of each award was a grant. conditional service loan and/or repayable loan.)) 16. by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. If you do include letters of support, please limit to a total of three. Discuss your organizer)oh's policy for obtaining input from low-income persons potentially benefitting or affected Individuals who work at the Center have pointed out to me and the building manager that these accommodations would increase their mobility and independence while at work. Our Board of Directors consist of 6 individuals who have disabilities and have commented that the modifications would allow better accessibility for all concerned. The modifications would not create any difficulty for those individuals without disabilities, but would enhance the mobility for all Center staff and participants. ',l)plications should be returned by 12:00 noon, February 7. 1996. to: City of Iowa City Dept. of Planning & Community Developmere 410 E. Washington St. Iowa City. ~A 52240 Westwinds Management _6 E. Market. Iowa City IA 52245 319t354-37~)2 February 7. 1996 Ethele Independent Living Old Brick Ethel: Please find enclosed the bids for work to be done in your office space. The total for all the project is S 1,848.00. Each project is outlined on the foliovarig pages. Ilyou have any questiota, please give me a call at the number listed above. Thank You. Sincerely, Denny Higgerson Maintc~ance Supervisor West~md~ Marginal Westwinds Management 26 E. Market. Iowa City. IA 52245 319t354-3792 February 7. 1996 TO: Ethel, Independ~at Living FIR: D~nrty Higgerson. Westwinds Managainst Bid: Replace existing inadequate handrail in rexaoom and install bigger new handrails plus one on the lelt side of the stool. COSTS: Materials: 8108.00 Labor: S57.00 Patch old holes labor and materials: $69.00 TOTAL: S234.00 Westwinds Management 26 E. Market. Iowa City. IA 52245 319/354-37r}2 Febnaty7.199§ TO: Elitel. Independent Living FR: Dena¥ Itigge~son, Westwin~ Managemeat Bid: Install lever handles on oltlce d~ors to make them handicap accessible. Total of I 1 doors .COSTS: Materials: $316.00 Labor: $127.00 TOTAL: $443.00 Westwinds Management 26 E. Market. Iowa City. IA 52245 319135a-3792 February 7, 1996 TO: Ethel. Independent Living Flk Denny Higgerson, Westwinds Managem~t Bid: Lower the closet rod for coats to make it h~icap accessible. In two closets. COSTS. Materials: $12.00 Labor: 535.00 TOTAL: $47.00 Westwinds Management 26 E. Market. Iowa City. IA 52245 319/354-3792 Febma~ 7, 1996 TO: Ethel, Ind~mdent Living FR: Defray Higgerson, Westwinds Management Bid: Install hand towel dispenser w:th towels dispeas'hag out the bottom. COSTS: Materials: $29.00 Labor: $17.00 TOTAL: 546.00 February 7, 1996 Westwinds Management 26 E. Market, Iowa City, [A 52245 3191354-37~)2 TO: Ethel, Independent L~ving FR: Denny 1tiggerson, Westwinds Management Bid: Handicap acce~ble stool and hx~fallat~on. COSTS: Matehah: $276.00 Lair:. S86.00 TOTAL: $362.00 Westwinds Management 20 E. Market, IowaCity. IA52245 31q/354-3792 February 7. 1996 TO: EOael, Iadeg~d~nt Liviag FR: Defray Higgerson, W~wiMs Management Bid: Handicap accemble lever handle fau~t iastalled on exisfiag hvatory. COSTS: Materials: $84.00 Labor: $29.00 TOTAL: $113.00 February7.[996 Westwinds Management 26 E. Market. Iowa City. [A 522,15 319/354.3792 TO: Ethel, ladependent Living FR: Denny Higgerson, Westwiuds Management Bi,l: Replace existing water fountain with siak vauny eombiaafion with high neck faucet and lever handles. COSTS: Materials: $,148.00 Labor: $155.00 TOTAL: $603.00 L1 Evert Conner Rights and Resources Center for Independent Living 20 East ~[arket Street, Iowa City, IA 52240 ,, Voice and TTY: (319) 338-3870 February 6, 1996 Community Development Block Grant Committee 410 East WashinGton Street Iowa City, IA 52240 Dear Committee: The Board of Directors of the Evert Conner RiGhts and Resources Center for Independent Living support the efforts of the Center staff to secure CDBG funding. The funding applied for will assist the Center and people with disabilities in several ways: 1. Funding for office modifications will make the office more accessible to increase mobility for present staff and consumers. 2. Funding for the employment project will offer employment opportunities for people who are unexployed. 3. We further support funding for Grants that will allow modifications for low to moderate income individuals in local rental units. This will not only serve to create a better quality of life for people with disabilities, it will create a network with the city rehabilitation office and the Conner Center. Thank you for allowing us to apply for funds that will enhance the life styles of people with disabilities. Sincerely, Conner Center Board CITY OF IOWA CITY FY97 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS 1. Name of Project: Iowa City Free Medical b. Loan and/or Grant Clinic Renova Cipn.q 3. Name and Address of Applicant/Organization Iowa City Free Medical Clinic i20 North Dubuque Street iowa City, IA 52245 2a, Amount of CDBG Funds Requested $_57,000 $ $ 57,000 Contact Person and Phone Number Sandy Pickup, Co-D/rector (319) 337-4459 5. Location of Proposed PrOact: 6. Ch.ck CITY STEPS Objective(s) met: 120 North Dubuque Street (basement) Affordable Housing Needs tHornelees Needs LPubiic Facility/Service Needs Economic Development Needs 7. Brief summaw of the proposed project: This project can be broken do~n into smaller projects or taken as all or part of the whole. As an entire.project we see the remodeling of clinic space entailins 6 exam rooms, patient interview areas, pharmacy, staff office, waiting area, dental clinic, bathroom and file room. 5 exam rooms= Sinks, drop ceilin§s with fluorescent li§hting, air-conditioning and heat, vinyl floorin8' paint and acoustical pane[ins on walls. Interview area: Carpet, fluorescent li~htin§, acoustical panels between intervie~ ~ables, At/heat, paint and tables add chairs. Staff office: Fluorescent lighting, drop ceiling, counter top with file cabinets for work space, carpet, AC/heat, computer workspace. Pharmacy: Shelving, carpet, new "Dutch door", computer work space. Uaiting area/Dental clinic: acoustical barrier Bathrooms: new stalls and toilets, sinks. :File room: Separate room where files can be stored and locked, ;Decisions regarding division of funds if less than full amount of grant is awarded will be imade by Board of Directors. o. Why ie this Project needed? lincluria relation to CITY STEPS obJe~lves} .---.-- ~This proJet[ is needed because the Free Hedical Clinic h~s been in the sa~e "temporary" Location for 24 years with only minor improvements being made in char time. The low income _?eople who use our facility are able to receive free, good quality medical care but the environment in which they come :o receive this care is noisy, hot/cold, poorly lit and generally uncomfortable in relation to atmosphere and physical space. ':t is also important :o note, for the safety of patients and volunteers, 'the installation ~[ sinks in each exam room will improve hand washing before and after exams. -ge[ter use of space by employing acoustical panels will increase patients' feeling of :ecurity and confidenciallty. The vicious ~owa Summer heac has o£:en made :he clinic unbearable, causing tempers to flare :rid long evenings seem an eternity. Improved air-conditioning uill be a great benefit :o he health and well being of our clients as well as volunteers. ?~n relation co City Steps, healthcare facilities was listed as an area in a 5 year plan, and .e believe :ha: any an:i-poverty plan must include ~he health of the con-unity at large '9ich specific access to healthcare for those individuals living in pover[y, or families/ individuals with lo~ income. · List Goalfs) of this Project: 1. To ensure that the Free Hedical Clinic clients no: only have access to good quality health care, but are shown that their needs are ~mportant and Chat they deserve.the same respect as people who can afford healthcare. They deserve to be surrounded by a pleasing, com£ortable and healthy environment. 2. To provide a safe, clean environment for all Free Clinic clients, as well as volunteers. 10. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #97). Project Implementation: a} Detailed information regarding elements and time schedule; b) steps taken to assun that this project ls financially feaaible and meets Federal, State, and local codes; c) personnel involved in carrying out the project and related experience with program and project implementation; d} amount of voluntee~ and agency staff time needed to carry out the project}. .. January 1996:2 architects familiar with the Free Clinic and CDBG were consulted about the feasibility of improving the current clinic space. 2. January 1996: Estimates were received from various contractors who understood that :his would be a block grant project to be completed in steps. 3. January 1996: Plans for the Free Clinic's 25 year anniversary are underway to fundraise for a portion of matching funds for this project. February 1996: Grant proposal submitted to CDBG. April 1996: Architects draw up plans for project. '. April-June i996: Free Clinic staff notifies contractors about July 1996 start date. 7. Free Clinic staff, contractors and architect work closely throughout the project. {. Four to five staff hours per week may be required to put together CDBG proposal and c~rry out following contractor supervision and bookkeeping, etc. Check if continued on an additional page 1 1. If CDBG funds are not awarded, will the project/program continue? Yes xx No 12. If CDBG funds are awarded, will the project/program continue after the CDBG funds end? YesXX No 13. List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operational funding. Usa categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Don't forgot to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations In the $ubreclp;ent Guide, If other funds are used to implement the project, please list the sources, state if the funds ere in-kind or cash. and check if the funds are anticipated or committed. EXPENSE CATEGORY Construction/ Materials CDRG ¢2,000 BUDGET BREAKDOWN Please place an X in box that applies. Type S~tus OTRER FUNDS LISTSOURCE OF OTHER;UNDS In. Kind Ca4h Antic, Comm. $1,000 New Pioneer, Civic Club~ x x 3,000 ~Kresge, G~nnett x x Professional Services 3,000 665 Architect x ~ervices By Agency Audit ],000 x x' TOTALS $57,000 $ 5,605 :' :" .. '. _.... . 14. Ust other groups or organizations that were asked to contribute to or fund this project: :;ew Pioneer Coop has been approached to sponsor a 25th anniversary fund-raiser. A!trusa, Kiwanis, Unitarian Church, Kresge Foundation, Gannett Foundation, Younkers, JC Medical Society, Optimist, Setroma have all been asked to contribute funds for this project. 15. Have you received CDBG fund]n{] in the past? Yes..~..~_ No~ (If Yes, what year(s} d~d you receive the.fundlng, state the dollar amount received eac[, year since 1991, and how much of each award was a {]rant, cand~tional service loan and/or repayable loan?) 1992: a $12,000 grant was received for building a laboratory 16. The Free Medical Clinic periodically does a patient satisfaction informational survey to determine how we might improve our services to meet the needs of our patients and to determine some financial and demographic information. Discuss your organizerich's policy for obtainln{] input from low-income persons potentially benefitting or affecte~t by the proposed project and your policy for obtainin{} feedback once the project has been completed. If applicant Is a nonprofit, please include evidence (such as minutes of a meeting) that the proposed project has the support of the organlzatlon'a Board of Directors. If you do include letters of support, please limit to a total of three, Applications should be returned by 12:00 noon, February 7, 1996, to: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City. IA 52z~40[ · WESLEY FOUNDATION t '.m'd .Mcdtodis~ Campus MinistD- THE L'M~ ~R~IT~ or IOniA The Housing and Community Development Commission - City of Iowa City February 7, 1996 Iowa City Free Medical Clinic Grant Application I write to indicate the support of the Wesley Foundation Board for the grant being submitted by the Iowa City Free Medical Clinic to remodel and improve the space occupied by the Clinic. The Free Medical Clinic has occupied space in the basement of the Wesley Foundation building since 1972. This long term relationship is enhanced by the common understanding of both agencies that good, free health care is an essential service needed by our community. The Wesley Foundation Board approved the submission of the grant by the Clinic at its, January 1996 meeting and believes that this project deserves the full funding requested. The space to be renovated is used exclusively for the provision of health care services. Campus ministry events and other religious services do not occur within the space occupied by the Free Medical Clinic. The allocation of CDBG funds several years ago for the building of the laboratory for clinical services is a precedem for the use of governmental funds in the Wesley building. At the request of the Iowa Conference of the United Methodist Church which is the owner of the building, a year long study of the building and its use was conducted in 1992-1993. The Iowa City Wesley Foundation Building Study Task Force reported to the 1993 Annual Conference at its June meeting. The report, which was accepted by the Conference, recommended retaining and maintaining the property and to continue to use space in the building to help provide essential human services and campus ministry programs. The Wesley Foundation and the Iowa Conference are currently in the fund-raising stage for ~ e!ev~or wh ch ,,in mot. o th ..... tre bmdlm~, handt,.,~pi.,,..d acces~lb e. The plan is io ~ ~uul tnc elevator in 1996 or 1997 when the fund-raising is completed. Should the Commission recommend and the Iowa City Council approve the grant request, the Wesley Foundation and the Iowa Conference Board of Trustees will work to negotiate an agreement with the city which will guarantee the use of the remodeled space by the Free Medical Clinic for the required number of years into the future. Thank you for considering this request which will greatly enhance the environment and the quality of the health care provided by the Iowa City Free Medical Clinic. Sincerely, David Schuldt, Director Wesley Foundation ~LI.IUTE.% FMC GI)~,RD [-L7-96 IN ATTENDANCE J~y Hor'~on, Linda Gerard, Mary Dole-Hi,tar. D.~te W.~ll~.rich. John Sopher, Linda Yanney, Carol Thomp.~on. Barbari Vinograde, David Scnuldt, Karen Kubby. Sc~nd,/ Pickup Meeting ~as called to order by Caro~ Thompson at 7:05. 25TH ~NNZVERS~RY PLANS Mary Dole-Ritter reported meeting with Harqaret Silber, who offered several ideas on ways to recognize FMC'S g5th year. PossibIe events could include: something ~n connection ~ith the volunteer recognition Picnic, recognizing past vo[unteers as ~el[ as current; sponsoring a special evenc which could include fund raising activities as ~elI as recognition of the 25 years of Service the F~IC has provided to the community; Possibly doing something ~ith the Co-op wh[ch ~5 eisa in its 25bh year. RNNU~L MEETING March is the FMC Board annual meeting. ~ nominating committee ~as appointed, consisting of 3ay Horton .,nd Date Wallerich with Mary Dole-Ritter serving as staff )ia(son. This committee ~ili nominate candidates for Chair, Secretary and Treasurer, and will confirm interest ~n serving another term for persons on the board Hhose terms are expiring. list of Potential People who might be intere~[ud in serving on the FMC board ~as passed out for pcru~at. The nomina[in(~ commitbe~ ~i)l approach person on the iist ~o d~f.~rmine their ~nterest in serving on the board. Th~ by laws aI!o, for up boa rd. FORMALIZING LINDA YANNEY'S POSITION It was noted that Linda Yanney's appointment to the Position of HIV Co-ordinator and Co-director h~d not been for'rm~alized by the board. There was consensus to formeliza her appointment. CHAMBER LEADERSHIP CONFERENCE There was discussion around sending one st.~¢f p~¢rson to Iowa City Chamber of Commerce Leadership Confereerice. conference is an extensive review of all aspects of the Community, government functions, business ~nd community resources. Sandy Pickup reported thdt the co~t is $700, but there are scholarships available if an agency is willing to pay part of the costs. It Nas noted that havzn,) one of the staff members attend mould provide Some valuable add~t(onat knowledge about the community. Oonsensus was r~aChed ~o select a staff member to attend the ronference and to pursue the obtainjn0 of .~ Sandy reported th.~L Ann 8roderick ~JouJd l.k,.- ~,~ ~-Jorl.. 20 hours J~euk]y S.o ~h~L she ca~ quaI:l-y ~ t~.:p[o-/, e b~3nel and I,uw th(¢ additional hOUrS wouid bt~ne'r~t tl~ ,:'iln[c raised. It was decided that the board would l~ke to have ~ritten proposal trom her ~nd ~ould li~e to ,,,,;,~ ~,ith the nex~ [neetin9 to di~cu~ h~ P['o~o~.:l .i[',d to a~>k quest[on~ or get additional inform~:t[on .~t theft time board ~ould ~iso like to have assm~sment trom o~her Sl'.~ff members on ho~ this ~ould affect clinic actJw~.:as. TI,~ board asked theft the proposal ~nd st~ a?~;ssm~nt~ b,) ~o the) ~,~u,,bers by February 20. ~Sandy also reported that the poss~b~]$ty of getting ~ssistance to renovate the clinic through the Housin,~ and Community Development Commission is'being explored. WSth'the bo~~nsus, she ~ill ~ork ~it~av~'Schuldt Wnd an ~rchitect to dra~ up plans for renovaCing the examination rooms as ~ell as the other areas Of the clinic. The of the HCDC ~ill be February 2~ and 22 ~t the '=;en~or ~itizens' Center. Linda Yanney reported on HIV outreach .u:L(v~tiu. II1;~L had been done during HIV/~ZDS a~areness ~eek. ~:~ ~,:l] as continuing efforts at reaching minprity groups. She shared several new Pamphlets that had been purchased ~ith the outreach grant money. OTHER BUSINESS Dave Schuldt reported on tund raising progress for [.la[~ elevator to be installed at Wesley House. Karen KuDby reported that the c~ty i~. co~,-siderir,9 a increase and a cut in service tot the bus sy~.~:em. hav~ .~n i,~,Pact on the olinit's pat~er, L-:. ~ pu~,m~, scheduled for February 6th and the Council ~i]~ consider proposals at its meeting on February 22. [deeting ~as adjourned at 9:00. Next menLing is ~udnesday, ~larch 13, 7:00 PM. CiTY OF IOWA CiTY ~ t/.~:~ FY97 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS Name of Project: FurnJ. tuce Project 2a. Amount of CDBG Funds Requested $ 7500 b. Loan and/or Grant $ S 7500 3. Name and Address of Applicant/Organization 4. Furniture Pcoject Domestic Violence Intervent[on P~og~am P.O. 6ox 3170 Iowa Czty, Iowa 52244 5. Location oi' Proposed Project: 6. 918 fast Jefferson Street Iowa City 7. Brief summan/of the proposed project: Contact Person and Phone Number Rebecca Tea~dale 354-9331 Check CITY STEPS Objective(s) met: ~L.Affordable Housing Needs .~L. Homelesa Needs X Public FacllltaflService Needs .,.Economic Development Needs The Furniture Project is a non-profit program that distributes donated furniture to tbrmerly-homeless households in the Iowa City area. The Project was tbrmed in 1993 by 18 local human service agencies that serve homeless households These agencies continue to provide guidance to the Furniture Project as members of its advisory panel. The Furniture Project assists homeless households in re-establishing stable home environments. Used furniture and appliances are donated by individuals, businesses, and organizations in the community and are distributed to households that have been homeless or are in a similar extreme emergency situation. In 1945, the Project distributed furniture to 153 households, totalling 409 persons Fifty-three percent of'these recipients (216 persons) were children. The Prniect serves individuals and thru(lies. including single parent thru(lies, persons with HIV/AIDS, victims of domestic violence, persons with mental illness. youth. and senior c~tizens- Seventy-three percent of the I~ouseholds ser,,ed in 1,7o5 were Female-headed Since 1993, the Furniture Project has distributed 1447 items. including 418 beds. l'90 living room chairs, 185 couches, and 01 dressers Th{s service has saved 75 5 tons ot' waste from entering the Iowa City landtill 8. Why is this project needed? )Include relation to CITY STEPS objectives) Fhe Furniture Proiect seeks to effectively use our community's resources to assist ~ts citizens in reaching their h~ghest level of selt~suti'iciency Ownership oflhrniture contributes to a household's level of self-sufl'iciency. including its ability to secure and retain permanent housing Untbrtunately. families leaving shelter frequently lack the basic furnishings necessary. to transform their new. empty housing into home.~' Due to inflated furniture prices in Iowa City, furnishing a home with used furniture costs several hundred dollars. This level of expenditure can jeopardize a household's ability to pay for rent, utilities, and food. The Furniture Project is the on/y program in eastern Iowa that distributes furniture and appliances gree of'cha~e The ClI]/ SIEPS Consolidated Plan identifies affordable permanent housing and transitional housing as high priority needs in the community The Furniture Project provides a critical support service which enables Iowa City residents to fully access these housing resources. For example, the Project is currently assisting a number of'households moving into the new, unfurnished transitional housing units recently acquired by the Hawkeye Area Community Action Proyam (HACAP). Furniture provided by the Project is enabling program participants to fully utilize the resources provided by HAC?u° The Furniture Project serves a significant portion of the households that move from one of Iowa City's homeless shelters into permanent housing. (7FYS?bi?.5' reports that 1204 persons received services at these shelters in fiscal year 1994 Each year, the Furniture Project serves over 400 persons. which is roughly one thrd o~'the entire homeless population of Iowa City In addition. the Project distributes items to other service agencies in Iowa City In the first half of fiscal year 1996, the Project distributed 10 single beds to Ihe HACAP Transitional Housing Program. 6 bookcases and 2 dressers to DVIP, and 3 couches to Y,~uth Home~. Inc Each agency is using these furrushings to pr,~4de homeless and/or housing se~-~ces to the communilv · 9 List Goalisl of tl~,s Project: Serve ;tpproxmiately 4~)1) persons m fiscal ¥e;tr Receive and distribute an estimated 450 pieces or' ~rniture and appliances Secure on~~oing thndin.~ (.'re3te employment opportumti¢s lbr cummunit.~ members who are homeless 10. General Description of Activities: Us( major activities of the project (how do these activities address your goals listed in #97). Project Implementation: a} Detailed information regarding elements and time schedule; b) steps taken to aseurel that this project is financially feasible and meets Federal, State, and local codes: carrying out the project and related experience with program and project implementation; d} amount of volunteeri~ and agency staff time needed to carry out the project). The Furniture Project receives donated furniture and appliances from the community and distributes the items to households in need. The Project receives furniture at a warehouse provided by the City of Iowa City, which is located on Riverside Drive. Furniture is delivered by donors or picked up by Project volunteers. Appliance donations are accepted through Budget Appliance, a local used appliance store which receives and reconditions donations on behalf of the Project. Furniture and appliances are donated from all segments of(he community The majority of donations come ti'om individuals, w/th others coming from businesses and other organizations For example. in November 1995 the Iowa Medical and Classification Center in Oakdale donated 35 single beds to the Furniture Project lhe Holiday Inn of Cedar Rapids donated 20 double beds in December 1995 The Project distubules thmiture and appliances to households that have been referred by a local human sen'ice agency and are homeless or in another extreme emergency situation Recipients request specific items from the Project and receive those items based on current warehouse inventor,,' Project volunteers provide delivery of thrmture on a limited basis In 1995, the Project d~stributed 459 items, 72% or'which were distributed to ibmlites with children A full-time Coordinator administers the ProJect and is the Project's only paid staff position The Coordinator prurience all direct ser,,ice~ and acts as a lirason with other community agencies. In addition. the Coordinator provides all volunteer coordination, pubhetty. and fi. md-raisin~ duties ¥olunteers pro,,ide approximalely 50 hours ol'labor each month Persons ~?om the Depart men( ol' Corrections Community Service program. area schools, the .Neighborhood Centers or'Johnson County. and other community members volunteer with the Project Volunteers move thrniture. pro,,ide oilice support. and work on special projects Currently. two w)lunteers donate the use of their o~',n vehicle and gas IBr furniture movin~ 11. If CDBG funds are not awarded. will the project/program continue? Yes No ~ ,.~. ,. ~, - - 12. 13 If CDBG funds are awarded. will the project/program continue after the CDBG funds end? Yes No__ Tde futuce fundin~ of the ~ucntture ~cojec[ is uncertain List the amount of CDBG funds toquested for various categories appropriate to your project/program. Use ~-- general categories such as salaries. travel and other administrative expenses for operational funding. Use categories such as propony acquisition. architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed undey Budget Considerations in the Subrecipient Gnide. If other funds are used to implement the project. please list the sources. state if the funds ate in-kind or cash, and check if the funds are anticipated or commited. BUDGET BREAKDOWN Please place an X in box that applies. Type Status EXPENSE CATEGORY CODG FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS In. Kind Cash Antic. Comm. ,salary $7500 $ 12,500 unknown storage space 3,900 City of Iowa City X nclue° ~'~.~ 2~/'00 . Youth .homes,lat. X '~_ 'administrative 1,600 OVIP vas 600 DVIP X X )~st control 200 DrIP X X aud:t 300 DV~ ~ r ~., rental 3,000 unknown TOTALS 14 $7,500 $ 24,500 ~. ''. ' ' List other groups or oroanizations that were asked to contribute to or fund this oroiect: The Furniture Project is acti,.ely seeking fimding tYom a variety of public and pri~ate sources Funds have been requested from the Homeless Shelter Operations Grant Program. the Emergency Shelter Grant Program. the City of Iowa Qly Solid Waste Div,sion, the Gannett Company, and the Younkers Foundation Currently. proposals are being prepared for the Target Stores Grant Program. McDonald's Children's Charities. and the General Mills Foundation At this time, the Project has no coremreed t:tmding tbr fiscal year 1907 A total ot'fittv-tbur pn,,ate tbundat~ons have been identified and researched that tbcus on homelessness. poverty. and/or en,,ironmental issues m th~s geographic region t'nlbrtunately. due lO its unique services. the Furniture Project slips through the cracks of most of these foundations The Project raised $333 t?om a garage sale thnd-raiser in '~ugust 19t~5 In addition. a $200 donation was recei,,ed th~s 15. Have you received CDBG funding in the past? Yes X No Ilf Yes, what yearis) did you receive the funding, state the dollar amount received each year since 1991, and how much of each award was a grant, conditional service loan and/or repayable loan?) 199b $ I 0,000 .grant DVIP has received CDBG thnding since 1993 used to support the Furniture Project. However, none of those funds have been applicant is a nonprofit, please include evidence [such as minutes of a meeting) that the proposed project has the support of the organizafion's Board of Directors. If you do include letters of support, please limit to a total of three. Discuss your organlzafion's policy for obtaining input from low-income ~ersons p~tentlally benefitting or affected 16, by the proposed project and your policy for obtaining feedback once the project has been completed. If The Furniture Project receives input directly from furniture recipients on a regular basis. In addition, the Project's advisory panel consists of representatives from area agencies that serve low-income persons and frequently provides input from those clients Volunteer opportunities are available for furniture recipients and other low-income members of the community. The Furniture Project maintains contact with 15 other furniture banks across the count~, which enables the Project to evaluate its services in relation to other similar programs. Applications should be returned by 12:00 noon, February 7, 1996, to: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 Meeting of the Board of Directors Domestic Violence Intervention Program August 16, 1995 - Revised minutes Board Members present: Maureen Taylor, Beth Beasley, Deb Anderson, Christy, Scheetz, Michael Shaw, Becky Kobos, Marlene Stanford, Rose Metz. Staff present: Cris Kinkead, Executive Director Absent: Martha White, Maggie Winegarden, Meredith Jacobson The meeting was called to order at 6:30 p.m. Minutes Motion: The minutes of the July 19, 1995 meeting stand as corrected. Moved: Maureen Seconded: Beth Carried Executive Director's Report fCri~ 1. The Director's written report for August 1995 was distributed. 2. There are currently 40 women and children staying in shelter. 3. Granted two Americorps Vista Volunteer positions for year Oct. 1995-Sept. 1996 (1700 hours of service). 4. Discussion of issues related to male volunteer. Cris felt situation could be dealt with effectively at the shelter. Board concurred. 5. Shelter policy is that homeless population will be served by shelter if and only if domestic violence issues are involved. 6. Shelter will maintain limit of no more than 40 clients being served in shelter at one time. Finance Report (Rose) 1. One month into fiscal year. Income statement presented in writing (see attached). Motion: The treasurer's report stands as presented. Moved: Beth Seconded: Becky Carried 2. Mortgage balance: $234,553.79 3. Capital Campaign: Davis/Bacon requirements not yet met but progressing satisfactorily. Personnel 1. Furniture Project Coordinator, Rebecca Teasdale, hired August 1995 2. CDBG grant obtained to maintain position through lune 30, 1996. 3. The most recent Shelter Coordinator was terminated August 1995. 4. New Shelter Coordinator, Jackie Chandler, was lfired August 1995. Old Business Motion: Board will combine Fundraising and Capital Campaign standing'committees into one committee, designated "Fundraising/Capital Campaign." Moved: Rose Seconded: Beth Carried New Business 1 Board members appointed to standing committees. 2. DVIP Staff and Board retreat will take place September 23, 1995, from 9:00 a.m. to 2:00 p.m. at the shelter. 3. Next Board meeting: September 20, 1995, at Mercy Hospital, classroom A. 4. Next Executive Committee meeting: September 13, 1995, at First National Bank. Motion: Meeting adjourned, 7:30 p.m. Moved: Becky Seconded: Rose Compiled: Michael Shaw, temporary Secretary Revised: Meredith Jacobson, Secretary Carried February 6, 1996 Dear Review Committee: We are wdting to express strong support for the Furniture Project's application for Community Development Block Grant funding. As members of the Furniture Project Large Group, the Pmject's advisory panel, we recognize the importance of the Project's services for low-income households In our community. One of the major obstacles faced by these households is securing necessary household furnishings. This lack of furniture is often a barrier to fully accessing the housing resources available in the community. In each of our agenciss, we work with consumers In need of furnishings w~o rely on the Furniture ProJec~ for assistance. Please accept this letter as expression of our full support of the Furniture Pmject's request for funding. Sincerely, Patricia Jordan Director Emergency Housing Project /,.~oan Black Director of Services Youth Homes, Inc. $teffa'n¥ Randall Housing Specialist Iowa City Housing Authority CarDie Conner Program and Property Manager HACAP Transitional Housing Program MaryAnn Defthis Administrator Greater Iowa City Housing Fellowship Laura Executive Director ICARE February 12, 1996 CITY OF I0 I, VA CITY Rebecca M. Teasdale, Coordinator Furniture Project P.O. Bcx 3170 Iowa City, IA 52244 Dear Rebecca: In response to your letter dated February 7 concerning a request for $10,000 in funding for the Coordinator position, this letter will serve as approval of your request. Please contact Don Yucuis, our Finance Director, at 356-5050 in order to arrange for payment. I am assuming that this payment will be similar to our previous participation in the financing of the Furniture Project and, therefore, would expect Don to accom~nodate your request accordingly. Thank you for the continued efforts at a very worthwhile community project. Sincerely, Steph/J A. tkin~'""~ City Manager cc: Don Yucuis CITY OF IOWA CITY FY97 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS Name of Project: Quality Jobs 1/96 2a. Amount of CDBG Funde Requeetad $ 25,702.00 b. Loan and/or Grant $ $ 3. Name and Address of Applicant/Organization East Central Iowa Employment and Training Consortium 1201 6th Street, S.W., Cedar Rapids, Iowa 52404 AND 400 South Clinton, Iowa City, Iowa 52244 Coneact Person and Phone Number Robert L. Ballantyne Director (319) 398-5070 5. Location of Proposed Prooct: The project will take place in area institutions of post-secondary learning. Consortium client services will be provided in our Iowa City office. mAffordable Housing Needs Homeless Needs .~_X Publl¢ Facility/Service Needs Economic Development Needs Brief summa~ of the proposed pr~ect: This program is intended to provide post secondary school (with child care and transportation) in demand occupational areas to welfare recipients who are residents of Iowa City, Iowa and participants on the Promise Jobs program on the waiting list for post-secondary instruction. Iowa's new Promise Jobs welfare reform program is well underway and is working effectively to assist welfare recipients into employment opportunities while maintaining essential welfare services. Promise Jobs has a post-secondary training component with two hundred fifty slots per annum for our east central Iowa constituents. However, there are approximately two thousand Promise Jobs families, most of which could benefit while seeking self-sufficiency from post-secondary training in demand occupational areas. Post secondary occupational skills training for welfare recipient families is the crucial factor in moving, most of these families off welfare and on to the tax rolls on a permanent basis. Given the number of people waiting for Promise Jobs subsidized post-secondary training, it could be as many as four or five years before some welfare families could be provided resources with which to obtain post-secondary occupational skills training. Five years is a long time in the life of a child. The State of Iowa has supplemented its Promise Jobs training resources for rural Promise Jobs participants with CDBG funding. The State can not disburse CDBG funds for residents of the City of Iowa City, because Iowa City has its own CDBG funding. We are petitioning the City of Iowa City and the City of Cedar Rapids for CDBG funds in order to create opportunities for our urban welfare recipients to escape welfare, now. It is important to note that 95+% of So you will really get some bang for and training service provider in the Second, all of the dollars go to the these people are single mother's of young children. your buck. First, you get the premier employment State of Iowa to deliver your Quality Jobs program. benefit of Iowa City's poorest citizens, children of single, low income, parents. All of the money goes directly to participant services: tuition and fees, childcare and transportation. No staff costs! HUM~ RESOURCE DEVELOPMENT IS AMONG THE BEST TAXPAYER INVESTMENTS. Why is this project needed? {Include relation to CITY STEPS objec~ives) The people who will be served by this program are the families of Promise Jobs recipients. Most of the trainees will be single parents of young children. All of them in poverty. Almost all of them single mothers with young children. The Promise Jobs Program post secondary training program directly impacts ~he potential self-sufficiency of these families. There is not enough Promise Jobs funding for post-secondary training to accommodate the needs and interests of all the young mothers who are subject to the Promise Jobs work requirement. The tenure on the waiting list is now from one to five years. Without post-secondary training, few will have the skills to be able to achieve self-sufficiency. The CDBG funds requested would be utilized exclusively for the purpose of providing post-secondary occupational skills training (tuition, fees, childcare and transportation costs) to Promise Jobs participants. No CDBG funds would be spent for staff, overhead or other Consortium costs. The State of Iowa operates the CDBG program in our rural areas. We have been awarded a State of Iowa CDBG grant to provide post-secondary occupational skills training to rural Promise Jobs participants on the waiting list for the next eighteen months. We are petitioning both Cedar Rapids and Iowa City for grants because over one-half of our Promise Jobs participants reside in these municipalities. Iowa's Promise Jobs welfare reform program has created opportunities for welfare recipients to seek work thereby offsetting the cost of welfare while maintaining the essential safety net for their families. Perhaps seventy percent of welfare recipients referred to Promise Jobs are working and earning income, Although the cost to the taxpayer of welfare in Iowa has decreased, the number of persons receiving welfare has only decreased commensurate with the availability of self-sufficiency producing post-secondary occupational skills training, In Iowa City, we have Promise Jobs funding for approximately 100 persons each year, In Iowa City, there are 96 persons on the waiting list and 358 persons in Promise Jobs. It is too early to tell from Promise Jobs experience (just completing its second year this Spring), but based upon our JTPA statistics and CETA statistics of twenty years running, post-secondary training for welfare recipients is concomitant with achievement of self-sufficiency. No other intervention is as effective. Consequences of no CDBG funding available to local welfare recipient residents would be as follows: 1. Fewer Iowa City welfare families' potential "breadwinners" would receive post-secondar) training. 2. Fewer Iowa City welfare recipients could successfully compete for Jobs creating self-sufficiency, 3. Welfare rolls would decrease less rapidly. 4. Taxpayer's cost of welfare will remain higher commensurate with available funding. 5. More children and female headed single parent households would remain in poverty or near poverty. H~ RESOURCE DEVELOPMENT IS A SOUND TAXPAYER INVESTMENT. IT PAYS OFF AT LEAST AS WELL AS A CAPITAL INVESTMENT! List Goal)s} ofthis Project: Our mission is to provide employment and training services which are not only beneficial to the primary recipient of services, but also optimize the benefit to the taxpayer/ investors by careful selection, assessment, pre-training preparation and provision of supportive services to clients who are "most in need" and "most likely to succeed". Performance Measures - We intend to serve eight persons (ten if we can possibly "stretch" the dollars far enough) who, in our judgement, are likely to become self-sufficient providers for their families and who, without intervention to provide post-secondary training, would not achieve self-sufficiency. We anticipate that more than ninety percent of these persons will acquire unsubsidized employment within ninety days of program completion. Their entry wages will average seven dollars and fifty cents per hour in a position with benefits, a job capable of lifting the family out of poverty and starting them on their way to economic success. We anticipate that this wage per hour will be higher, however. This is because post-secondary training contributed to one-third of the Promise Jobs clients living in our six county area being able to leave FIP within the first quarter of Fiscal Year 1996 (July, 1995 through September, 1995) with wages within the $9.01 to ~20~00 per hour range. .. Genera) Description of Activities: List major activities of the project (how do those activities address your goals listed in #97). · Project Implementation: a) Detailed information regarding elements and time schedule, b) steps taken to assureF: that this project as finanmally feasible and meets Federa), State, and )ocal codes; c) personnel ~nvolved m carrying out the project and related exper ence w th program and project implementarran; d} amount of voluntee~ and agency staff time needed to carry out the project). The East Central Iowa Employment and Training Consortium (ECIETC) is an Iowa "28-E" Consortium of Benton, Iowa, Johnson, Jones, Linn and Washington counties and the City of Cedar Rapids for the purpose of operating federal, state and local grant in aid programs of employment and training. The organization, a public agency, was founded in 1982 with the advent of the Job Training Partnership Act. ECIETC succeeded the Linn County CETA Consortium and the Area 10 Balance of State CETA programs, combined the staffs of the two predecessor's organizations and designated the City of Cedar Rapids as its administrative entity. Today ECIETC operates JTPA and Promise Jobs (Iowa's welfare reform program), as well as, Iowa's JTPA Senior Employment Program and the Non-traditional Occupations for Women Program in partnership with the University of Iowa. The Consortium i~ the highest performing JTPA program of the fifteen Iowa programs, having earned an incentive grant for exemplary performance every year since the inception of JTPA. The State of Iowa is among the best in the nation in JTPA program performance. Our Consortium has also been awarded the most incentive grant funding of all JTPA operators in the State of Iowa. This performance is based upon measurable and verifiable outcomes of service such as demographic characteristics of applicants and enrollees, entered employment rates, follow-up entered employment rates, wage at placement, follow-up wage at placement, etc. The Consortium's record of achievement for Promise Jobs activity is equally stellar. We lead the State in total participation, of welfare recipients in the new welfare reform, percentage of welfare recipients working to offset welfare costs and leaving the program for self-sufficient employment.  ~ Check if continued on ..... '* an additional psge 9. Goal(s) of this Project: (continued) This project will be city wide and exclusive to Iowa City residents who have lived in Iowa City for a period of time specified by you, the grantor. We will not move people to Iowa City to utilize these funds. We have a generous CDBG grant from the State for rural residents. It is in metro Cedar Rapids and Iowa City where funds are especially short. Organizational Philosophy Create the greatest benefit for the taxpayer and the client by focusing resources upon those who probably could not succeed without intervention. Job Training Partnership Act Statement of Purpose It is the purpose of this Act to establish programs to prepare youth and adults facing serious barriers to employment for participation in the labor force by providing job training and other services that will result in increased employment and earnings, increased educational occupational skills, and decreased welfare dependency, thereby improving the quality of the work force and enhancing the productivity and competitiveness of the Nation. Promise Jobs The Promise Jobs Program is designed to provide Family Investment Program (FIP) applicants and recipients with opportunities to move to self-sufficiency through employmen[ and to develop vocational skills needed to become economically self-sufficient. 10. General Description of Activities (continued) The Consortium handles the assessment and training components of Promise Jobs with our major partner, the Department of Employment Services, which generally handles initial orientation and monitored employment follow-up. The two agencies share the remainder of Promise Jobs component responsibilities. We have an effectivs cooperative relationship and long standing operational protocols and procedures, as well as written cooperative agreements through which we coordinate with the following agencies, which are stakeholders, partners and contributors to the Promise Jobs process: The Johnson County Department of Human Services; The DES Work Force Promise Jobs Team; Neighborhood Centers of Johnson County HACAP Family Development Services; Kirkwood Community College; The University of Iowa and other post-secondary institutions. We are best positioned to implement this training program. We are the primary service provider of employment and training services to welfare recipients in Iowa City. Our routine processes for assessment and screening include personal written attestation by the Promise Jobs client and corroborated by the training institution of all financial aid available to prospective candidates. We are also aware of Iowa City CDBG funding being utilized by other agencies. Given our comprehensive screening process duplication of effort would require fraud on the part of the candJdate or unilateral and uncoordinated disbursement of funding by another CDBG recipient agency to a Promise Jobs client already receiving Promise Jobs funding. Our cognizance of Iowa City's grants and our monitoring processes should.prevent this eventuality. We require all of our Promise Jobs post-secondary training candidates to seek and exhaust financial aid possibilities (not including loans) before atilizing Promise Jobs or JTPA funding. Those who would utilize CDBG funding ~11 not have overlapping or duplicative funding. Time Line April 1, 1996 Selection/assessment processed would be geared up for a mid-summer start date where appropriate to the client. July 1, 1996 August 28, 1996 September 15 - 30, 1996 December 31, 1996 January 15 - 20, 1997 February 1997 Participants would begin classes for second summer term. A full complement of students would begin classes or continue at their time. Our counselors would monitor progress to assure that it is satisfactory. If a participant has some difficulty, perhaps tutoring, personal achievement or course change is appropriate. The fall term will be complete and we can offer a progress report at this time. The winter term commences. Counseling adjustments undertaken. March 1997 May 1997 June 1997 Mid-term progress report. Placement activity begins. End of Winter term. Placement activity becomes intensive for completers. End of Summer term. Annual report of project progress. End of Program report. I. If CDBG funds are not awarded, willthe project/program continue? Yes X A~TD No X Yes, the pro,ram will remain in existence. As explained previously, · Promise Jobs is t'he employment and trainin§ component of Iowa's welfare reform effort called the Family Investment Prosram. However, if no CDBG fundinS is available, then 12. If CDBG funds are awarded, will the project/program continua after the CDBG lunds end? Yes.__~_ and No X. Current Promise Jobs fundin§ is insufficient to emroll [hess · individuals in the trainins that has been identified in their Pamily Investment Aereements. ~3. List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expanses, construction costs, material and administrative costs, etc. for construction/rehab projects. Don'~ forget to include the cost of an audit for any project over $25,000 and other ~tems listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash. and check if the funds are anticipated or committed. BUDGET BREAKDOWN Please place an X in box that applies. ~,PENSE CATEGORY cn.~G FUNDS OTHER FUNDS 1. Tuition, fees, $12,800 $ LIST SOURCE OF OTI~ER FUNOS Type Status In-Kind Cash Antic. Csmm. books and supplies 2. Transportation $ 1,382 (mileaRe or bus passes) 3. Child Care $ 11,520 ¢. THIS BUDGET CONTAINS NO STAFFING OR OVERHEAD COSTS OF THE OPERATION {I.E. INSURANCE; ~ORKER'S COMP, AUDIT. ETC.) OF THE PROPOSED PROJECT. THOSE COSTS WILL BE BORN BY THE PROMISE JOBS PROCRAM'S ADMINISTRATIVE ALLOCATION TO THE CONSORTIU~, $ 25,702 $ 14. List other groups or organizationsthat were asked to contribute to orfund this pr~ect: Promise Jobs w~11 provide administrative costs and participant services. still exists, may provide services to those who don't complete CDBG. JTPA, if it 11. Continued fewer Iowa City welfare families would receive post-secondary training through this project. Therefore fewer Iowa City families would be able to successfully compete for Jobs creating self-sufficiency. 12. Continued We will attempt to identify Promise Jobs clients who can complete their post-secondary training within the time frames of this grant. Due to unforeseen contingencies, if an individual was not able to complete her/his specified training within the time frames of this grant, then we would make every effort to identify other possible resources (such as JTPA funding) which would enable the individual to complete her/his training. Resources identified would be in addition to the student's available financial aid package. 13. Budget This budget contains no staffing or overhead costs of the operation of the proposed project. Those costs will be born by the Promise Jobs Program's Administrative allocation to the Consortium. The Consortium would utilize smaller amounts of funding but less funding would put the consortium at a competitive disadvantage with other providers across the state which are completely funded or funded to a greater degree by state CDBG funding. A relatively smaller portion of our welfare constituency would transition to taxpayer status. Budget Total ~ $25,702.00 Classroom Training Costs: 1. Tuition, Fees, Books and Supplies $12,800.00 Sixteen terms @ $800/term Tuition funding will only be utilized after all other financial aid has been expended. Terms eligible for funding with these dollars include: Summer, 1996, (if needed); Fall, 1996; and Spring, 1997. 2. Transportation: Mileage o._ErMonthly Bus Pass $ 1,382.00 48 weeks @ 30 miles/client x $.12 x 8 clients 3. Childcare: $11,520.00 (Funding for childcare will only be utilized after all other financial aid has been expended.) Based on one child per student (some clients have more than one child). $1.50/hour x 20/hour/week (= $30.00/week) x 48 weeks ~ $1,440.00 $1,400 x 8 clients = $11,520.00 l~. Have you received CDBG funding In the past? / Yes ,, No~ {If Yea, what yearIs) did you receive the funding. state the dollar amount received each / year since 1991. an.d ho~w much of each award was a grant. conditional s.ervl,ce loon ,and/or. repayable loan?} ThYee years ago, the ~onsortium and its partners, HACAP and the metro area mousing l-Authority wrote for a Cedar Rapids CDBG grant and were awarded $15,000 to provide employment and training services to low income youth. This grant was to be tied to an Iowa Youth Conservation Corps g~ant for which we applied simultaneously to provide work experience within MAHPS Garden Gang and EcoYouth projects. We did not receive the l-the Conservation Corps grant. Consequently, we linked the CDBG work experience activity with HACAP's existing Youth Conservation Program and the ConsortJura's in-school and out-of-school youth program. CDBG funds were used to pay the wages of work experience !~and limited internship for ten participants at MAHPS and other Cedar Rapids private .non-profit agencies. Seven of the ten enrolless went on to occupational skills training and unsubsidized l'employment upon leaving the employment subsidized by CDBG ninety days after leaving CDBG. ~One client was working at Ruffalo and Associates, two were working for HACAP's weatherization program, one was working for First Data, one was working for the City of t'Cedar Rapids, one was self-employed as a carpenter and two were attending post-secondary :training in JTPA or Promise Jobs. Two persons were not located. 't~" Discuss your organiza~on'$ policy for obtaining input from low.income persons potenttatiy benefitting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If app[Icant tea nonprofit, please include evidence [such as minutes of a meeting} that the proposed project has the support of the organizeriCh'S Board of Directors. if you do include letters of support, please limit to a total of three. t-This grant submission was approved by the East Central Iowa Employment and Training IConsortium and the Private Industry Council during their January meetings. Those minutes are not yet available for release not having been approved by those boards. We will · forward them. We have a complaint process for any citizen regarding our delivery of program services. Our follow-up process providesclients an opportunity to feedback information about the quality of our services. .plications should be returned by 12:00 noon, February 7, 1996. to: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City. IA 02/02/90 PRZ 7.2:30 PAX 319 365 9270 DES Wol']ffol, ce Center Iowa Department of mpioyment Services - - GOvErnOR 800 ?oh Stceet S,E., TO Dox 729 Cedar Rnpids, ZA 52406 319/365-g474 ~002 Robert L. Ballontyne, Director EaeC Centra.l Iowa JTPA 1201 6oh Street $,~. Cedar Eapi4s, IA$2404 Dea~ ~ob: J The Work~orce Center i4 pleased go supporc the Communicy Developmeuc ~1ock ~anc ~o~ Iowa C~cy. Job crainln8 is an imp, The grant will provide co clients who havo beg Sincerely, jl rtant component in the Promise Jobs Program. gunds chat ~ill enable us co p~ovide craiu~D~ ~artner .n.!owa's W'orkforce Development System East Central Iowa Employment and Training Consortium and Private Industry Council Ser¥ing aenton. Iowa. Johnson, Jones. Linn and Washington Counties February 6, 1996 Mr. Steven Nasby City of Iowa City Department of Planning and Community Development 410 E. Washington Street Iowa City, Iowa 52240 Dear Mr. Nasby: We are writing in support of our request for Community Development Black Grant funding from the City of Iowa City to be utilized for childcare, transportation and post-secondary occupational skills costs necessary to make single mothers or fathers who are welfare recipients competitive in the labor market at a self-sufficient wage. We can assure the taxpayers 1 transition from welfare to selfm sufficiency for each $3,200 invested depending upon the needs of the welfare clients. We can assure the taxpayer of screening and assessment processes which will select clients with multiple barriers who could not achieve self-sufficiency without this investment. Our record of achievement with similar programs has yielded 90+% entered employment rate. If you have any questions, don't hesitate to call. Thank you for your consideration. Sin . e ely Robert L. Ballan~ne Director / RLB/mlk Enclosures 1201 6th Street S W. ,, Cedar Rap~a 52404 (319) 398-5105 CITY OF IOWA CITY ! '~'~ 1/:[ FY97 COMMUNITY DI=VELOPMENT BLOCK GRANT FUNDING RI~QUEST FOR NON-HOUSING PROJPCTS ! Name of Project: 2a. Amount of CDSG Funds Requested $ 2.1,0~3 Sm,clo':'ment T,"aining [o~' b. Loan and/or Grant $ 2z~'053 $ Youth J Name and Address of Applicant/Organization 4. Contact Person and Phone Number ~,'ayor's Youth Employment Program ~en C'~eara .~a!-0060 ~tO Iot~a Avenue Iowa City, Iowa 522~0 5. Location of Proposed Project: 6. Check CITY STEPS 0bjeclJve{e) met: __Affordable Housing Needs __Homeless Need~ 410 Ioua Avenue ._~_X PubItc Facility/Service Needa ]'owa City, Iowa .X.Economic Development Needs 7. Brief summary of the proposed project: This proposal consists of two separate projects. The first project involves the operation of the popcorn wagon micro-business in the downtown pedestrian mall. We have received CDBG funding for the previous two years to cover stipends and staff supervision costs. We are requesting funding for staff supervision of this project. Mayor's Youth has provided part-time seasonal employment to over 50 low-income youth in the past two years through this project. We have used this project to create partnerships with the Downtown Association and have connected youth to the community. Through this project many young people have received valuable exposure to the operation and management of a small business. It is this valuable experience that makes the project so worthwhile. Youth are given an opportunity to involve themselves in every aspect of operating a business. This is so unlike any other employment experience we are able to provide. Instead of telling young people that they need to prepare to be good employees for someone else, we make them aware of the possibility of managing their own small business. It is an empowering experience they cannel, get in any other program. What makes the program work is the staff time put into training the youth and supervision of the business. The second project has been initiated through a need the school district has identified and has collaborated with Mayor's Youth to address. This project involves hands on as well as curriculum training for students struggling with traditional teaching methods. Mayor's Youth will provide classroom and work experience opportunities to youth who will receive partial credit towards high school completion. Additionally, they will receive $1.00 a day for actively participating, following directions, treating everyone with respect, and showing up on time. During their involvement with the project youth will participate every school day in a two hour class or volunteer placement with a community organization. Each youth will start in the class and will be required to complete a number of competencies before actually being placed in a work experience site. Classes will be held at Mayor's Youth Employment Program 410 Iowa Avenue. Youth participants will typically have a developmental disability and be low-income. 8. Why is thia project needed? lincluria relation to CITY STEPS objectives! It is particularly important to offer vocational training to youth with developmental disabilities because lhey often are overlooked in traditional career and educational planning programs. These youth are not in the college preparatory classes and of those with designs on pursuing a college education few actually follow through. They are in desperate need of vocational training and it is typically not available to them. These projects address needs identified by the Iowa City Consolidated Plan of Decernber 1995 (CITY STEPS). City Steps emphasizes that employment training and education are a HIGH priority. Its objectives include job, vocational, and business training; job training for special needs population, educational opportunities for basic vocational skills development; and efforts to match existing skills with job development. Each of these objectives are addressed in this proposal and we are eager to provide these services to youth. City Steps also emphasizes that employment support services are a HIGH priority. it's objectives include methods of providing improved child care services for employees; facilitating supported employment services for persons with special needs; continued support to agencies providing microenterprise/entrepreneurial development. Mayor's Youth provides services meeting each of these objectives and will be able to continue these services should this funding request be approved. The need for stipends for youth training is more important than ever because of the drastic cuts we expect to experience next year in wage funding. In FY 95 MYEP received over $59,000 in youth wages from Johnson County. This has been cut to $32,000 for FY 96 and will be cut to nothing for FY 97. Because of this fundamental shift in service provision, we will be unable to place young people at many of the job sites we now utilize. We will need to put increased emphasis on pro- employment training and to do this we will need to compensate youth for participating. We will also need to refocus more staff time to pre-employment services in order to provide the training to youth. 9 List GoalIs) ot this Project: 10. To provide entrepreneurial training to youth employees. 2 To offer job readiness curriculum to youth identified by school district. 3 To provide casework serwces to youth involved in both projects. 4. To provide career exp oration, interview and resume preparation, and goal and decision making skills. 5. To provide support, leadership, training, and assistance as needed through caseworker assinged to this project. 6. To expand collaboration with the school district increasing credit earned and number of participants. Generfi Da~crtptton of Aodvttlee: Met major activities of the project (how do these activities address your goals listed in//9?). Project Implementation: a) Detailed information regarding elements and time schedule; b) steps taken to assure that this project is fi. nanoially feasible and meets Federal, State, and local codes: c) personnel involved in carrying out the project and rala~ed experience with program and project implementation; dl amount of voluntt~r and agency staff time needed to carry out the oroiect). The popcorn wagon component is an entrepreneurial training program that allows us to work with youth in the development of a microenterprise while teaching small business management skills to youth. This project allows participants to work independently with responsibility for every aspect of this small business, with the support of MYEP staff always available. Bi*weekly staff meetings with MYEP staff assigned provides a forum for input on improvement, question and answer, marketing strategies, inventory and loss control, and financial reports. The nature of this business permits flexibility in scheduling to allow for educational or other career related development. We've operated the popcorn wagon for 14 months and will no longer require CDBG funding for stipends. We are requesting $8,463 half-time salary and benefits for staff supervision of ,, the project. The pre-employment training component will consist of classroom and on the job training for participating youth. The classroom component will consist of a job readiness curriculum as well as curriculum materials provided by the schooi district. A Mayor's Youth caseworker w~11 [each the course and coordinate volunteer on the job training opportunities. The focus of this project is not to place youth in employment, but to expose them to the realities of employment and the expectations of employers. The project will target youth betweel~ the ages of 13 and 16, but will admit students outside this age range if requested by the school district. We anticipate between 14 and 20 students participating dudrig the school year. Youth will receive both school credit and a $1.00/day stipend for participating. Participants will be expected to show up on t~me, complete the required cornpotencies each day, actively participate, and treat everyone w~th respect to sam their stipend· All school credit will go towards high school completion. Eighth grade participants will be allowed to bank credit hours and will have a jump start on their first year of high school. This agreement is particularly crucial for 2rid year eighth graders who are a full year behind their classmates. An additional component to this project is the inclusion of 5 field tdps to expose participants to career opportunities. The field tdp sites are; Cedar Rapids Airport, University of Iowa-H0spitals and Clinics, Kirkwood Community College TGIF Day. Amana, and a combined tdp to Channel 9 and the Cedar Rapids Gazette. These sites were chosen because of the extensive employment opportunities available in technical and skilled careers. For th~s project we are requesting $9,188 for a .37 FrE, $3,000 for training stipends ($1.00/day - 200/days - 15 students=S3,000), $1.000 for child care, $750 for five field trips. This project w~11 begin September 15, 1996 and will be offered until June 7, 1997. , __ Check if continued on " an additional page 11. If CDBG funds are not awarded. wi[I the project/program continue? Yes X No X The poDcorn wagon project will continue. .~3n.,? emDloyment employment training project will be curtailed. 12 If C08G funds are awarded. will the project/program continue after the CDSG funds end) Yes ~._ NO :3 L~st the amount of CDSG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses i'or operational funding. Use categories ~uch as propert%, acquisition, arcl~iteotural expenses, construction costs. material and administrative costs. etc. for ccnst~uctionlrehsb projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please {let the sources. state if the funds are in-kind or cash, and check if the funds are anticipated or commit'ted. EX?ENSE CATEGORY CDBG FUNDS OTHERFUNDS Staff Salary $ 15,562 $ Benefits 3,241 BUDGET BREAKDOWN P~ease place an X in box that applies. Type Status UST SOURCE OF OTHER FUNDS ln.~(ind Cash Antic. Comm. Stipends 3,000 Curriculum 500 Child Care t,000 Field Trips 750 TOTALS $ 24,053 $ ',_...;-;i.',-':", ":' ' -- 14. List other groups or organizations that were asked to contribute to or fund this project: Iowa City Community School District. Have you received CDBG funding in tire past? No Ill Yes, what year(s) did you receive the funding, state the dollar amount received each year ~mce 1991. end how much of each award wee a grant. conditional service loan and/or repayable IDea?) FY 91 $23,103 Grant FY 93 $11,228 Grant FY 95 $15,750 Grant FY 92 $23,000 Grant FY 94 $10,000 Grant FY 96 $19,714 Grant 16. ......... ~'.:;_,__ :..,.. '-"m low income oarsons potentially henefTtfing or affa~,~ Discuss your organizaaon s policy Turuu,m.l.~ i~l.~U, ,,~ .. _' 'L~ · ~ ~--. ~ ....... I~+.~ if no r~fit, plash: in~ude evtd~ce (such as m~nute~ of a meeting) that ~e proposed p~oject has the suppo~ of ~e organizafion's Board of Direrors. If you do [n~ude le~ets of suppo~. piece limit to a total of three. Mayor's Youth Employment Program provides services to a significant number of low income youth. We are constantly seeking to improve our services through staff development and client input. We have recently completed a research project surveying clients who received services 2, 4, and 6 years ago. Unfortunately, we were unable to contact a representative sample. We strive to incorporate the ideas and opinions of the youth we serve into our overall provision of services. Youth complete questionears at the end of each employment cycle sharing their perspective on their employment experience. We also request that our job site supervisors complete questionears evaluating our performance. Applications should be returned by 12.:00 noon, February 7, 1996. to: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 F~97 CDBG and HOME FUNDING REQUESTsFOR ALL HOUSING PROJECTS'. GENERAL INFORMATION 1. Lead Applicant Name LIFE SkiLls, Applicant'Address ~700 ?irsc Ave., Contact Person Gitlian J,H. Phone Number ('~ ~Q~ Suite 25E, Iowa City, IA 522&0 Title ~xecuc Secondary Applicant (if applicable) Applicant Address Contact Person Phone Number Title Type of Applicant (check one): Community Housing Development Organization (Appendix A) Private non-profit ¢rganization Private for-profit, individual or partnership applicant Public Organization Federal Tax Identification Number: Amount of Funds Requested HOME $ grant $ loan CDBG $ I 7, 100.00 ~rant $ loan Provide a brief description of the proposed project ( please limit response to this space only). The LIFE Skills Housing Support Program is designed to assist low income families and individuals who are at risk of losing their housing due to a lack of housing skills, or who are having difficulty locating safe and affordable housing. In cooperation with the Greater Iowa City Housing Fellowship, programming is provided to meet the need for the community's request for housing support services. LIFE Skills Housing Specialists provide assistance with locating and maintaining housing as well as resource and referral assistance to low income individuals who do not require intensive assistance and support. Additionally, LIFE Skills Housing Specialists will attempt to provide community education and liaison services by meeting with groups such as: Greater Iowa City, Landlord Association, Neighborhood associations, and service organizations. The need continues to exist to actively recruit landlords to participate in the city's public housing assistance program. 2 Please list amount of CDBG and\or HOME funds received within the last'three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 3Oi F)scal Year Funds Received FY 1993 FY 1994 FY 1995 FY 1996 Budgeted Amount 15,833.65 16,989.90 15,560.00 16,703.00 Amount Expended (to data) 100% 100% 100% 8,118.56 8. Briefly describe your organizational goals for providing or assisting affordable housing in Iowa City. LIFE Skills, Inc. strives to provide necessary, non-duplicative community services to individuals, children, and families in need of assistance. The organization's mission to facilitate the highest level of independent living in the least restrictive environment is consistent with this grant proposal. This project addresses a high priority, major low-moderate income housing need by providing basic housing skills to low-income individuals and families in need of assistance. The results of this intervention are intended to be an increase in the racipient's ability to access and maintain housing and/or to decrease their risk of becoming homeless, teach family living skills, improve tenant/landlord communication and mediation opportunities, enhance rental property locator assistance, create and/or expand services that offer family living and coping skills, including but not limited to: locating and acquiring housing, budgeting, general home maintenance, home safety, communication skills, and independent living skills. 9. Describe in detail the location (provide maps and\or drawings), wpe of project (new construction, acquisition, rehabilitation, tenant based rent assistance or downpayment assistance) and number of units to be funded. The Hous. ing Support Program is community based. Activities take place community wiae. Some preparatory service provision takes place in the LIFE Skills, inc. administrative offices. However, the majority of service provision continues to be community based. CDBG and Greater Iowa City Housing Fellowship funding would provide direct services to no less than 50 families or individuals and no less than 8 community education programs. {O. 3 Please describe, in detail, the proposed sources and uses of tunds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). For rental houain~l 13roiects only, please include a proforma with this application packet. Source and Amount of Funding Requested Iowa City (CDBG) Iowa City {HOME) State of Iowa (HOME) Iowa Finance Authority Low Income Housing Tax Credits Priwte Financing Greater Iowa City Houain~ Fellowsbic Applicant\Owner Equity Private Foundation(s) Other: Other: Other: Other: Use of Funds ufovision of Housin~ Suuoorc Ser7ices oroviajon of Hous{ng .q~u.ppnrr .q~rvices Total of Private Funds $ 2~ }nn nn Total of Public Funds $ 17, 100.00 TOTAL FUNDS REQUESTED $ ~9,200.00 TOTAL Public Subsidy Per Unit 11. Briefly outline the proposed time table for the commitment and expenditure of the funding b~ing requested (include other project factors such as rezoning or application for other public\private funding), July 1996 -June 1997 Implementation ofthe Housing Support Program, program evaluation, and search for ongoign funding. The primary costs for services designed for use by low income persons are personnel and travel costs. 4 12. Program regulations require a 25% match for HOME fundinq only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this additional matching requirement without the use of City matching funds. {HOME Funds Requested $ x .25 = $ Required Match) N/A 13. Describe how the proposed project addresses the priorities, strategies and goals of the CITY STEPS Plan. The LIFE Skills, Inc. Housing Support program meets the HIGH priority objectives of the Iowa City STEPS Plan by addressing the strategies of 1) the development of services to help low-income households acquire and retain affordable housing, and 2) the development of services to teach daily living skills. Services are designed to work with families or individuals who are at risk of losing their housing due to a lack of home maintenance skills, home safety skills, budgeting skills, communication skills, and coping skills. Assistance is provided to assist in the acquisition and maintenance of safe and affordable hous{ng. Recipients are encouraged to gain a sense of responsibility and accountability to themselves, their neighbors, and their landlords. Intensive Housing Support Program Services were provided to 61 recipients and referral and resource assistance were provided to 58 recipients during the 1995 fiscal year. 14. 5 Please provide evidence of your organization's capacity and expenence to undertake and complete the proposed project within the established time table. 15. LIFE Skills, Inc. is a private non-profit organization devoted to providing assistance and education to children, families, and individuals in need of assistance. A United Way of Johnson County member agency, LIFE Skills provides a range of programs and services addressing the needs of families in crisis and persons who have special needs. LIFE Skills maintains a staff with substantial experience in specialized educational design and with extensive independent living training experience. The agency is a state of Iowa approved provider of a Community Supervised Apartment Living Arrangement Program and a state of Iowa Certified Rehabilitative Traatrnent Service Program for children and families. LIFE Skills staff have extensive experience working with families and individuals at risk of losing their housing due to a lack of home maintenance and home safety skills and abilities as well as with locating and acquiring affordable housing. The Clinical Supervisory staff of the agency includes individuals with degrees and experience in social work and secondary special education. The agency has a concrete track record of over three years of completion of CDBG grant programs within established time tables. Discuss your organization's policy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism{s) for obtain- ing feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the suppo~ of the organizations Board of Oirectors. Once accepted to the program, and an assessment is completed, a consumer's current level of abilities is established. At the conclusion of the program, each consumer is requested to complete evaluations measuring retention of instruction material and overall satisfaction of services delivered. A two month follow up assessment is also administered to determine if the consumer was able to remain ~n a safe, secure, and affordable housing situation and/or placement. In addition, the referring agency, landlord, or the referring agent are surveyed to establish whether or not they perceive that service provision has assisted the consumer referred. For LIFE Skills, Inc. Board of Directors support, please see attached minutes of the meeting held on January 29, 1996. : :. .~KR~ONN~L J A. ;Executive Director ;~:ogr~ Dr. 'Housing JA~n!s~ra~ive 50.00 S920.00 $0.00 $12,150.00 8608.40 $0.00 5693,20 $0.00 $608.40 Fringe Beneries Sl,230.00 $260.32 I P~.aSOI~-~-0~AL $14,908.40 S1,561.g2 Housing Spsc. 81,000.00 $0.00 $0.00 office space $791.60 $0.00 ISubscriptions $300.00 S138,08 JTelephone J $0.00 8200.00 !Office Supplied $0.00 S200,00 I~oscage L $100.00 $0.00 OT]~.SUB'I'O~ $1,19L60 $538.08 IOTAL 817,~00.00 $2,100.00 1997 J D- Greater Iowa City Housing Fellowship -opening doom 5~r Io~v gnc~'ne fa~lies- P.O. Box 1402 Iowa City, IA 52244 319-358-9212 January 12, 1996 Gillian Fox Life Skills, Inc. 1700 1st Ave Iowa City, IA 52240 Dear Gillian: I am writing to let you know that the Board of Trustees of Greater Iowa City Housing Fellowship has approved a contract payment to Life Skills, Inc. for 1996. The amount of the payment will be up to $2100 and is to be used to purchase housing access services for vel3t low-income households in Johnson County. Please call me at 358-9212 if you need more information. Sincerely, ~Maryann~ Administrator t~9~.~ Bau~ Memb~ A~udu Ac~'~ C'ongrei~kea{ UCC Kathleen C~ Co~e U~ Me~t F~lh U~ ~h Ge~ Fe~l. Hoe ~dent F~ Bap~ Greg~ ~ohn ~u~ F~ Me~ Chnstme Jo)~e Le~ ~estdtnt GIo~a ~ CarolerS. Treasurer Tttnolh)' B~ett Jnn C~1or John Sc M~'s U~t~ M~ S~ ~la~'s Caloric J ome~ M~ue. ~reta~ SC Pat~ck's Ca~oUc ~ taO.~u SC T~ Bet~* St, ~Ven~ ~thoUc Charle~ Paul Kemp U~ta~ C~e~t V~ M~ Cen~r ~un Lu~ Barbara ~d{on Dire~or Potr~cto Jordan Emergency Housing Project, Inc. P.O. Box 3146 331 N. Gilbert Street Iowa City, IA 52244.3146 (319) 351-0326 January 27, 1996 Ms. Linda Murray Housing & Community Development Commission 410 E. Washington St. Iowa City, IA 52240 Dear Linda: I strongly supporI Life Skills' request for CDBG funding to be allocated to the Housing Support program. Since its inception, this program has assisted many of Emergency Housing Project's clients in locating housing. In particular, I call upon this service when an EI-IP resident is in search of a unit accepting Section 8 vouchers or certificates. As you know, such apartments are rare, and Life Sicills' counselors have proven capable at ident~ng a client's needs and locating appropriate and affordable housing. The Housing Support program is one of many in the area that complement each other in wading through the housing quagin/re that is evident in Iowa City/Johnson County. All are needed, none are duplicative, and it is vital that all remain operational. I urge the Housing and Community Development Commission to consider Life Skills' request favorably. Thank you Sincerely, Patricia Jordan Director ~ IOWA CITY HOUSING AUTHORITY 410 E. Washington St. Iowa City, IA 52240-187~6 Phone: (319)356.5400 * FA~ (319)356.5009 * TDD: (319) 3~4~-5404 January 31, 1996 TO WHOM IT ~AY CONCERN: We wish to support the request for funds for the year 1996 by Life skills. In this time of reduction of federal monies for services, it is ever more important to maintain the excellent service Life skills provides to families and individuals in need of help in reversing their progress toward eviction, in stabilizing situations and in its very effective work in advocating for and placing the homeless in housing. This is truly a working agency that delivers what it promises. we would favor granting more funding than requested - the need in Johnson County is great. Sincerely, .,.~ ., ,! ./ / ~ // S~effani Randall Iowa city Housing Authority Donna Hillis Iowa city Sousing Authority LIFE SKILLS. INC. Gillian J.H. Fox, Executive Director 1700 First Avenue, Suae ~E Iowa City. Iowa 52240 310 354-2121 31~ 354-0724 FAX Eebruary 5, 1996 Minutes from the LIFE Skills Board of Directors._meeting on Mond~a¥, J~u~uaz~ 29, 1996. BOD Present: Zimmermann BOD Absent: Staff Present: Dennis, Larew, Motyko, Noble, Randall, and Hesseltine, Moore, Tarvydas, and Wacker Fox, Lauer, O'Leary, and LaFever The meeting was called to order: 1.) Review~nutes of 11/27/95 meeting for appro~-~l. Minutes approved as written by unanimous vote. Motion: Noble Second: Larew City of Iowa City for the FY 1997 CDBG grant process. If the grant is approved and funded the contract would run from July 1, 1996 - June 30, 1997. Motion: Larew Second: Randall d CDBG Grant'application and contract renewal approved by unanimous vote. TBI: CITY OF IOWA CITY FF)7 CDBG AND HOME FUNDING REQUEST FOR AI,L HOUSING PROJECTS GENERAL INFORMATION Lead Applicant Name Emergency Housing Project Applicant Address 331 N. Gilbert St.; P.O. Box 3146; Iowa City, IA 52244 Contact Person Patricia Jordan Title Director Phone Number 319-351-0326 Secondary Applicant (if applicable) Not applicable Applicant Address Contact Person Phone Number Title Type of Applicant (check one): __ Community Housing Development Organization (Appendix A) Private non-profit organization __ Private for-profit, individual or partnership applicant __ Public Organization Federal Tax Identification Number: o Amount of Funds Requested HOME $2,000 grant $0 loan CDBG $8,000 grant $0 loan u. r,ovlde a bn,:, ,,~o,.npnon of the p,opo~.d proj,...t ,pleaaze limit response to this space only). The Emergency Housing Project, using its "Early Bird" on-site case-management program as a model, will be the major provider and sole coordinator of supportive services for 15-units of a transitional-housing, single- room occupancy project serving working persons living alone, who had been living in shelters or under other precarious, homeless or near-homeless circumstances. The project's goal is to provide, for a period not to exceed two years per individual, services aimed at assisting persons in developing and polishing the skills necessary to transition from the program to a permanent. stable housing simatiom Specific services will focus on budgeting, housing counseling (HOME funds) and employment maintenance. Additional support in such areas as mental health counseling. court advoca~ (particularly for victims of domestic abuse) and nutrition will also be available. While services provided through the existing "Early Bird' will often be the most appropriate tbr the population served, the project is designed to serve as a model of collaboration among agencies, particularly DVIP and Youth Homes, whose clients will be appropriate for the program; the UIHC Outreach program; Community Mental Health; Life Skills; Hillcrest Family Services; and many others. As a match to the project, the Emergency Housing Project will provide a site for the program and administrative support, including telephone and computer services. 2 7. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the proJectIs) undertaken, {City fiscal year July 1 to June 30) Fiscal Year Funds Received FY 1996 FY 1994 Budgeted Amount 924,500 $3,000 AmountExpanded(to date) 924,500 93,000 8. Ericfly describe your organizational goals f~r providing or assisting affordable housing in iowa City. The Emergency Housing Project's Long-Range Plan clearly states the agency's commitment to providing, assisting in and advocating for affordable housing in Iowa City/Johnson County. The most recent plan, created in December of 1995, outlines specific plans to "expend housing opportunities for working singles, explore landlord incentives for participation in the Section 8 program, and investigate permanent, affordable housing for persons with psychiatric disabilities." Our advocacy efforts in r~cent years, particularly in conjunction with the City of Iowa CiW's Planning department and in the creation of the City Steps' Consolidated Plan, point to our tireless campaign in this area. Since November of 1993, EHP has been a major player in attempts to expand transitional housing in the area. On two occasions, EHP joined with the CiW and Hillcrest Family Services to conceptualize and write proposals for such a program. Our work on the proposed project is just one piece of a complex puzzle in the local housing picture, and we are committed to assisting in the goal of establishing Iowa City/Johnson County as a model provider of the "continuum of care," 9. Describe in data{I the location (provide m~s and/or drawings), type of project (new constm~on, acquisition, rehabilitation, tenant-based rent assistance or downpayment assistance) and number of units ~o be funded. Services will be provided in five units of a nine-room boarding house located at 416 Scu~h Dodge Street in downtown Iowa City. Residents will have access to one full and one partial kitchen (microwave, sink, counter and cabinet space), two full bathrooms and one laundry room. The home is conveniently located to the downtown area and is easily accessible to bus routes. In addition, the City of Iowa City anticipates 10 additional similar units to be operational by the time funding is awarded. The location of these future units is not determined as of this writing. 3 10. Please describe, in detail, the proposed sources and uses of funds for t~e project. Include all other funding necessary for the proposed project to be completed (s.g, infrastructure improvements), For renta] housing projects only, please include a proforms with tfiis sppl;c~on pac~t. Source ~ncl Amount of Funding Requested Use of Funds Support services as detailed in page one. Housing Counseling during client'$ first two weeks. 'Iowa CiW (CDBGI: $8,000.00 tlowa CiW (HOME}: $2,000.00 ~State of Iowa (HOME) ~1owa Finance Authority ILow Income Housing Tax Credits Private Financing Applicant/Owner Equity Private Foundation(s) .lOther: ~1,000 has been requested from a church lfoundation. Will advise if awarded. 'lOther: I :Other: - lOther: Total of Private Funds Support services as detailed in page one. Pending Total of Public Funds TOTAL FUNDS REQUESTED H0.OOO.OO $1o.000.~ _ TOTAL Publie Subsidy Per Unit Not applicable 11. Briefly outline ~e proposed time table for the commitment and expenditure of the funding being Irequested {include other project factors such as resorting or ~pl~cetion for offmr public/private funding). - If awarded, funds would be utilized beginning July 1, 19~1§, and would be expended by June 30, 1997. IWhile it is difficult to project the exact flow of funds during the period Isome individuals will require _ more time than others). it is predicted that the project can be efficiently and tightly run at a rate of approximately $190.00 per week. 4 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed 0rojeet is requesting HOME funds from the State of Iowa, please describe how the project will meet thi~ additlonal matching requirement Mtlxoat the use of City matching funds. '~' (HOMEFunds Requested$2.000 x .25 = $500 (Required Match) City Council has committed to providing local matching funds. 13. Describe how the proposed project addresses the priorities, strategies and goals of the CITY STEPS Plan. The Emergency Housing was an enthusiastic and active participant in the creation of the City Steps plan. The "Homeless Needs" section of that plan clearly identifies transitional shelters for individuals living alone as a high priority, and the strategy for addressing this priority states, "Provide ~'ansitional housing [or single individuals." Goals for addressing this need, as stated in the City Steps plan, are perfectly consistent with the project plan: a. Develop S£~g!e .~m Occupancy (SRO) ~type~. .~ousing .~r singles ~i& access to support services. b. Continue support of transitional housing [or unaccompanied youth. It should be reiterated here that one of the goals of the proposed plan is to serve, in addition to those homeless persons at EHP or DVIP, unaccompanied youth currently housed in Youth Homes' emergency shelter. Indeed, the project has been designed in such a way that Youth Homes' counselors may, if desired, provide the support services to their clients entering the transitional program. 14. 15. $ Please provide evidence of your organization's capacity and experience to underta!~e and complete the proposed project within the established time table. As mentioned in question 6, the Emergency Housing Project's already-existing "Early Bird" program will serve as the model for the supportive services. "Early Bird" has been in existence since November of 1993, with appropriate modifications throughout the period. In May of 1995, "Early Bird" underwent a major renovation to accommodate the fire marshal's recommendation of a 29-person limit per evening, down ~om 40 per night. The program has shown great promise: the shelter has been able to accommodate this large reduction in client load, and has seen a 46% reduction in recidivism. EI-I~ is confident that the success of its "Early Bird" program, with its weekly client meetings, system of written agreements, and holistic approach to case- management, will translate well Into a transitional-housing setting. The timetable question is really not applicable he~'e; once implemented, the project will be ongoing. Discuss your organization's policy for obtaining input from low-income. persons potentially benefiting or affected by the proposed project and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. The"Early Bird" program, which, again, will serve as a model for this program, includes an interview segment designed to elicit input f~om persons completing the program. Indeed, modifications to the program have been made based upon such input. Such input will be an ongoing part of this new program. It should be noted, too, that bj ,,s .e~ nature, the pro~m.., with its continuous one-on-c~ne interviews, is committed and geared to constant input on the part of the client. Dedicated to the dignity of the consumer, the program strives to guide him or her, while encouraging independent thought and decision making. 5Iinutes of the Board of the Emergency Housing Project Thursday, January 11, 1996 Veterans Administration Hospital Administration Building .~lemhers Present: Joyce LetE John Reinhardt. Joanne Peterson. John Raurer. Tim Barrett. Beverly Jones. Joanne Peterson. Kathy Clark. Ge."ry Te:rauh. Ian Cavior. Carol Soil:erg. Betty ~,onanue. Canstree Rumsev Staff Present: Pat Jordan. Michele Hogue Pat introduced Miche:e. who works part time ..v~m the "Early B~ra" program Micne.e wished to meet :he board and observe a board meeting. We!come' The December minutes were approved as wnnen. Treasurers' Report: Carol Solberg pre. sented. with comments and clarification by Pat. . ..' :,,..ala,'i.e. were lower .k.a. Lodgeted becau~ o£ur,.511el v~-':ni,:.-.'ive ax;istant position. Increased giving by individuals and corporations is a reflection of increased community awareness of EffP's work. At 1995 year's end, we had a checking balance of' over $22,500. EHP received a letter from Greenwood and Crim stating t995 audit and tax work costs would be $1,835 The board approved having Greenwood and Crim do audit and taxes. Home with a Heart: Meg Hart announced that 1,000 invitations would be mailed out for this event, which is scheduled for February. 18, 1995 A sign-up sheet sheet for food donations was passed around. Board members volunteered for work and to set up items. Long Range Planning: Ioyce presented the LRP report, noting that many goals were accomplished since the last LRP report of 1994. The new LRP removes volunteer training as an emphasis due to the change in mission at EHP and decreased use off volunteers in daily operations. (Special projects remain as volunteer opportunities.) The needs of women and children are being better bet; not set as a new goal. Pat adds that we should think about a retirement plan for employees (employee benefits). Pat will make a statement for the LRP to be considered by the board. Director's Report: United W~q hearings went well. Pat and Theresa Kopatich presented together. Because no one from the City of Iowa City attended, Pat will contact the Council. The Iowa City Planning Department requests that EHP provide interim supportive services to the five-unit transitional boarding house from the end of February through June 30, 1996, and has allocated $2,000 for services. EI-IP will coordinate aplication for CDBG funds for services after luly l, 1996. Church and synagogue giving has increased overall from 1994. Several member congregatioas lack a representative. Pat will contact them. Pat and board members noted that people are approaching individual churches for funds. Please refer to Crisis Center or EHP, etc. Check with Ell3? if person says they were "thrown out of there." Pat shared EHP 1996 resolutions aimed at cost- © I Page Two Minutes January 11, 1996 cutting and reinforcing EHI~'s mission. She emphasized that food donations (other than breakfast and light snack items) should be directed to the Salvation Army's soup kitchen at 510 Highland Ave. Old Business: Joyce did write a thank-you note to Dr. Clancy. Adjourned at 8:20 PM RespectFully submitted, C~stine Rumsey, acting secretary in James McCue's absense. CITY OF IOWA CITY FY97 CDBG and HOME FUNDING REQUEST FOR ALL HOUSING PROJECTS GENERAL INFORMATION Lead Applicant Name Applicant Address Contact person Phone Number Jean Mann 356-5217 EiderIv Services Agency 28 South Linn Title Executive Director Secondary Applicant (if applicable) Applicant Address Contact person Phone Number n/a Title Type of Applicant (check one): Community Housing Development Organization (Appendix A) ~ Private non-profit organization Private for-profit, individual or partnership applicant ___ Public organization Federal Tax Identification Number: 42-114 6533 5, Amount of Funds Requested HOME $ grant $ loan CCBG $ $28,000 grant $ loan 6. Provide a brief description of the proposed project (please limit response to this space only). The small housing repair project relates to Elderly Services mission of keeping people safely in their homes for as long as possible. Older people live in older homes, and the oldest old live in houses that are difficult tO maintain on a fixed income. Small housing repairs and home modificaticns to accommodate disability permit continued residence in the home in a population at high risk for premature nursing home placement. The average age of people in the program this year is 75. Of the 29 households, 28 are low-income; 16 are female heads of household; 19 live alone, 3 are people of color and they are all disabled. As the 1990 census report says of the 8 million Americans who need assistance with everyday activities, "Those with the most need often have the fewest resources."' Repairs range from leaky roofs and gutters to plumbing and electrical work and include broken flooring, windows, and steps. We will fix anything that isn't safe. Last year we modified three bathrooms for major disability. We'd like to do the same again. We'd also like to purchase a modular ramp system and/or outside wheelchair lift which can be used for more than one home. ~ Need for Personal Assistance with Everyday Acttvittes. Current Population Reports, Series P-70, No. 19, U.S. Government Printing O/'fice, 1990. Please list amount of CDBG and/or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received Budgeted Amount Amount Expe.nded (to date) FY96 $28,000 $17,121.68 FY95 $16,000 $16,000 FY94 $16,000 ~16,000 Briefly describe your organizational goals for providing or assisting affordable hbusing in Iowa City. (1) Repair and/or modify the homes of 55 older/handicapped people to help them remain in their own homes as long as possible. (2) Purchase a modular aluminum ramp kit (4', 6', 8' and 10' ramp lengths & a 60" platform kit) to have a ramp that can be moved and reused at different locations, thereby reducing the cost of ramps and/or to pumhase an outside wheelchair lift if it is cheaper than installing a ramp (e.g. split-level house). (3) Identify 12 contractors from the City's Housing Rehabilitation list who are interested in doing small projects at a reasonab;e cost for repairs of good quality. (4) Sign a contract with a construction consultant to oversee the repair/modification work, thus ensuring that the jobs completed are up to code requirements. (5) Transform one-to-three handicapped-inaccessible bathrooms to meet the needs of people with disabilities which impede their ability to use the bathrooms. (6) Arrange for one Iowa City bank to offer reverse mortgages before the end of the fiscal year to help homeowners pay regular household expenses they find they cannot afford (e.g. property taxes, utilities, maintenance for big-ticket items like replacing a roof). 9. Describe in detail the location (provide maps and/or drawings), type of project (new construction, acquisition, rehabilitation, tenant based rent assistance or down payment assistance) and number of units to be funded. Iowa City is the location of the project. The type of project is small repair/rehabilitation and modification that allow disabled people to remain in their homes. The number of units to be funded is 55 (in Iowa City). A map is attached to the application. 10. Please describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements), For rental housincl projects only, please include a proforma with this application packet. Source and Amount of Funding Requested Iowa City (CDBG) $28,000 repairs /modifications, salary consultant- insurance/audit Iowa City (HOME) State of iowa (HOME) Use of Funds - construction Iowa Finance Authority Low Income Housing Tax Credits Private Financing Applicant\Owner Equity Private Foundation(s) Other: Iowa City ESA allocation $6,613 Director's time Other: United Way $1,110 Other: Contributions $ 504 Supplies, telephone~' office expenses Bookkeeper Other: Coralville $1,565 Heritage Area Agency $2,750 repairs in Coralville repairs in rural Johnson County TOTAL $40,542 Total of Private Funds $ 1,614 Total of Public Funds $ 38,928 TOTAL Funds Requested $. 28,000 TOTAL P..ublic Subsidy per Unit $ 509 (for Iowa Ci.h/ only) 11. Briefly outline the proposed time table for the commitment and expenditure of the funding being requested (include other project factors such as rezoning or application for other public\private funding) All funds will be expended for repairs and modifications during the fiscal year. When the repair/modifications are completed during that time will depend on the availability of contractors to do small jobs (which they traditionally sideline until they are not so busy with bigger jobs). 12. Program regulations require a 25% match for Home fundina only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this additional matching requirement without the use of City matching funds, (Home Funds Requested $ x .25 = $ Required Match) 13. Describe how the proposed project addresses the priorities, strategies and goals of the CITY STEPS Plan. The City STEPS' overall goal is to encourage people to achieve their highest degree of self sufficiency, which fits very nicely with Elderly Services' mission to keep people safely and comfortably in their homes for as long as possible. Being self-sufficient depends on safe, affordable housing, particularly if you are "older" elderly (with the threat of the nursing home ever in your mind). One of the basic strategies to meet the need for decent housing in the STEPS' plan is to maintain the existing stock of affordable housing. This application addresses housing maintenance needs and home modifications to accommodate disability in the elderly and handicapped population. The people we serve with this money live in lower cost, affordable housing. We keep them there as long as possible by creating a safe environment. Of course we can't meet every need. The City STEP's plan also calls for a strategy of using reverse mortgage programs to help elderly homeowners pay for regular household expenses that they are unable to afford. Now that Fannie Mae has entered the market in Iowa, ESA is pushing Iowa City banks to begin offering reverse mortgages, and aims to have one of them doing that by the end of fiscal year 97. 14. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established time table. Experience: Elderly Services started doing small repairs in 1985 with $2,500 of CE6G money. We continued to provide that service. Over the intervening years hundreds of homes became safer, warmer and more comfortable for people highly at risk for losing their independence. Capacity to undertake and complete oroiect within time table: Our experience with home repairs and modifications led to the development of a system which depends on local contractors of good reputation (from the Iowa City Housing Rehabilitation program's list) and a construction consultant who oversees the project. She makes sure work is done up to Iowa City codes. The contractors improve the promptness of their pedormance every year, completing repairs in a very timely manner .. usually immediately. We conducted a seminar on reverse mortgages for local bankers several years ago. They are accustomed to our presence when the topic is discussed, and have dealt with my questions about when they were going to offer these options for years. (Their reply was always "when Fannie Mae comes into the market." Fannie Mae has.) 15. Discuss your organJzation's policy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism(s) for obtain- ing feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Director's. Of the 1,375 ESA served last year, 187 h~,d incomes below the Federal poverty guidelines; 804 had incomes below 50% of the median income for lows City and 360 had incomes at or below 80% of the median. Every client we serve receives information housing repair/modification options. Eligible clients tell us what they need. We find ways to help them get that done, either by arranging the work ourselves or by referring it to the City Rehabilitation Program. The construction consultant oversees the work completed. The Director talks to the client to find out if he/she is happy with the job. Sometimes things have to be changed or improved. That doesn't happen very often, fortunately. The Board of Directors' minutes recording the vote to approve the project are attached. IOWA C!* ELDERLY SERVICES AGENCY BOARD OF DIRECTORS' MEETING MONDAY, January. 22, 1996 4:00 P.M. SENIOR CENTER ROOM G08 Present: Glenys Williams. Phyllis Harper-Bardach, Marilyn Rose. Jane Henderson, Jodie MacDonald. Pamela Stewart. Roberta Patrick. Stan Miller, Gary, Haymond, Barbara Womer and Charles W. Davidson Absent: Chris Knapp. Richard Johns, H. Wayne Johnson, Margery Steiner Staff attending: Jean Mann and Joan Cook Meeting called to order at 4:05 by President Charles W. Davidson *M/S/C to approve .the Aeenda. Rose/Henderson *M/S/C to approve the Minutes of the previous meeting as mailed. Womer/Williams *M/S/C to approve the financial report for December. Patrick/Rose Stan Miller discussed the budget situation at the six-month mark. He noted that we were in good shape on our expenses. They are in line with the budget. The fund-raising effm~s are running behind this time last year, however..The director explained that the December reminder letter had netted several thousand dollars, and that we had not yet received our contributions fi'om UI sororities, which we expect before the end of the year. We ~nticipate being under our goal of $15,000 by one or two thousand. The federal monies we depend on could sabotage the whole budget should Washington take radical action in this fiscal year. We expect the funding to be cut for the next series of fiscal years and are planning how to deal with that situation. Pam Stewart shared the '~lntegration of Health Care Services" report she received from the VNA. as an indicator of future plans by the State of Iowa. New Business: Application to the Committee on Cormmunity Needs for a CDBG grant for FY97 to cover small housing repairs and modifications for disability. in the homes of Iowa City. residents 60 and over: the Director presented plans for the small housing repair program for FY97, which include repairs and modifications for approximately 45 households. Funds requested include money tbr the purchase of a movable ramp and for at least one complete bathroom renovation for disability.. *M/S/C to a0pmve the Application for Housing Repair funds from the Cit~ of Iowa City. for FY97 in the amount of $28.000. PatriciaMiller Program Review of RSVP during FY96: Joan Cook discussed the program-tracking procedures in place tbr RSVP, and distributed materials illustrating how the process works. Volunteer interests (and volunteers) are constantly changing. Recently there the emphasis on children's education surged with the implementation of"Speak-Up" at Kirkwood Elementary. (next year due at Mark Twain School as well). The announcement of the last day of"Speak-Up" at Kirkwood brought groans ti'om the children. They enjoyed learning how to speak in front of a group. English as a Second Language Program for children at Weber School requires knowledge of 22 different languages. The connection between ESL and the "Pen-Pal" program at Weber School highlighted the difficulty. the children have writing in English. Joan distributed lists of all the sites involved in RSVP and discussed the program in general. Second Quarter Report from the Director: The statistics for the first and second quarter detailed program accomplishments. Jean explained the figures and compared them to last yeaifs report at this time. Demand for the programs remains high. * M/SIC to appr?e spendin~ $150 for table registration at the Johnson County Fair. Old Business: The state of the budget at six months: discussed under the Financial Report Return on December fundraising letter: discussed under the Financial Report Announcements: Appreciative letter from client read Lecture on gender differences and aging announced for 1/23/96 at UIHC The meeting was adjourned at 5:15 P.M. Jean Mann for Chris Knapp The next meeting will be on Monday, February 26, at 4:00 P.M. in room G08 at the Senior Center. D RECr_::.',i?. ":7 Z CITY OF IOWA CiTY FY97 CDBG and HOME FUNDING REQUEST FOR ALL HOUSING PROJECTS Project Name: Housing Rehabilitation: Single-Family Owner-Occupied GENERAL INFORMATION Lead Applicant Name: City of iowa City Housing Rehabilitation Applicant Address: Contact Person: Title: Phone Number: 410 E. Washington St., Iowa City Pam Barnes Housing Rehabilitation Officer 356-5128 Secondary Applicant (if applicable) Applicant Address 2nd Contact Person: Steve Schornhorst Title: Housing Rehabilitation Assistant Phone Number: 356-5233 Type of Applicant (check one): Community Housing Development Organization (Appendix A) Private non-profit organization Private for-profit, individual or partnersh!p applicant X Public Organization Federal Tax Identification Number: 42-6004805 Amount of Funds Requested HOME $25,000 grant CD_RG SR2,000 grant $125,000 loan $225.000 loan Provide a brief description of the proposed project (please limit response to this space only). The Housing Rehabilitation Staff is requesting operational and program funds to continue a program that has been City sponsored since 1977. The City has had a policy that supports the use of CDBG & HOME funds to assist low ~ncome residents with the maintenance of their homes and nmghborhoods, and to maintain the Cit¥'s property tax base. The City of Iowa City Housing Rehabilitation Program has in the past and in the future hopes to provide financial assistance to owners of single family homes. The assis- tance that is provided is in the form of a lien or loan which is structured on the owners ability to make a monthly payment. The five programs available are Comprehensiv'e Rehabilitation, Emergency Repair, Exterior Repair, Mobile Home Repair and Residential Accessibility. Assistance is also provided to the Architectural Salvage and the Small 2 Business Assistance Programs as well as City initiated affordable housing projects and agency rehabilitation projects. Please list amount of CDBG and\or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal y~ar July 1 to June 30) The City of Iowa City has received over a million dollars in HOME funds within the last three years. Fiscal Year Funds Received Budgeted Amount J Amount Expended (to date) CDBG HOME CDBG HOME 1996 CDBG/HOME $284,000 $55,000 $150,399 ~0 1995 CDBG/HOME 244,000 135,000 244,000 63,000 1994 CDBG/HOME 260,656 0 260,656 0 1992 CDBG/HOME 213,173 250,000 213,173 250,000 Briefly describe your organizational goals for providing or assisting affordable housing in Iowa City. The primary goal of the City of Iowa City's Housing Rehabilitation Program is to help provide safe and decent housing for lower income homeowners in Iowa City. In meeting this primary goal the program also meets several important secondary goals, such as extending the life of older housing stock, helping elderly persons remain in their homes, providing assistance to persons with disabilities, and helping to eliminate hazardous conditions in lower income housing. The Housing Rehabilitation Program also installs smoke detectors and fire extinguishers in most homes assisted, and promotes the awareness of, and assists in the mitigation of hazards due to asbestos, radon, carbon monoxide, and lead-based paint. Another important goal of the program is assistance to small businesses, primarily those involved in CDBG-funded projects. This is done through a small business loan program and annual workshops. The Housing Rehabilitation Office also assists the Friends of Historic Preservation with the salvage program, and helps support the Furniture Project which is sponsored by the Domestic Violence Intervention Program. Describe in detail the location (provide maps and\or drawings), type of project (new construction, acquisition, rehabilitation, tenant based rent assistance or downpayment assistance) and number of units to be funded. All Housing Rehabilitation projects are carried out w~thm the city limits of Iowa City, mostly ~n the neighborhoods with pre 1968 homes. The proposed programs for the coming fiscal year are: Comprehensive Rehabilitation: This program is funded from two different sources, CD8G funds and HOME funds. The program addresses the rehab needs of the entire property. All major systems in the house can be repaired or replaced, and the property will be brought up to the Iowa City Housing Code Standards correcting incipient 3 violations, improving energy conservation, and adding accessibility modifications and fire safety measures as needed. The value of the property after rehabilitation can not exceed HUD 203B which is 95% of the average purchase price of Johnson County property sales which. currently is approximately $92,000. Primarily those homeown- ers whose income is below 50% of the median and whose homes have an assessed value before rehab of $70,000 or less will receive assistance. A maximum of $30,000 may be used per project in this program. Anticipated number of projects for this year are 2 homes with CDBG funds and 5 or 6 homes with HOME funds. Emergency Repair: Up to $6,000 in CDBG funds may be used under this program to correct any emergency that makes the home unhabitable under the Iowa City Housing Code Standards. Anticipated number of projects for this year are 4 - 6 homes, to be funded with CDBG funds. Exterior Repair: A maximum of $15,O00 in CDBG funds may be borrowed through this program to assist a homeowner in the repair of any or all exterior systems such as associated with the protection of exterior wood and other surfaces. Repairs can include roofs, gutters, windows, insulation, and caulking materials. Anticipated number of projects for this year are 6 - 10 homes, funded with CDBG funds. Mobile Home Repair: This program addresses repairs that will keep the occupants in a safe and decent environment. Included are: repair of floor systems, windows, roof coating, electrical, plumbing, furnace, water heater, skirting, and steps. Anticipated number of projects for this year total 8 - 12 homes, funded with CDBG funds. Residential Accessibility: This program provides improvements so that the property is accessible and will permit the handicapped or disabled homeowner or tenant to remain independently in the home and making their home safer to live in. The improve- ments that are made to their home are based on their special needs. Costs could include ramps, grab bars, handicapped toilets, and door widening. Anticipated number of projects for this year are 2, funded with CDBG funds. We expect to serve at least 42 households from these programs. Financial assistance for most rehab projects is in the form of a loan to all project participants. These loans are repaid when the property is sold, rented or the title is transferred. 10. 4 Please describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). For rental housing Droiects only, please include a proforma with this application packet, Source and Amount of Funding Requested Iowa City (CDBG) - $307,000 Use of Funds Iowa City (HOME) - $150,000 State of Iowa (HOME) Iowa Finance Authority Low Income Housing Tax Credits Private Financing Applicant\Owner Equity Private Foundation(s) Other: Other; Other: Rehabilitation of single-family homes. Rehabilitation of single-family homes. ed budget,) (See attach- Other: Total of Private Funds Total of Public Funds TOTAL FUNDS REQUESTED TOTAL Public Subsidy Per Unit 457,0OO $457,000 10,801 11. Briefly outline the proposed time table for the commitment and expenditure of the funding being requested (include other project factors such as rezoning or application for other public\private funding). Since this request is for funds for an ongoing program, fund expenditures will start July 1, 1996 and continue through June 30, 1997. We anticipate all funds received with this application will either be spent or committed by June 30, 1997. The Housing Rehabilitation waiting list continues to grow even as people receive assistance. 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this additional matching requirement without the use of City matching funds. (HOME Funds Requested $150,000 x .25 = $37,500 Required Match) 5 This past year HOME match was generated through two projects where City general fund dollars were used. The first was the development of a City owned property located at 1109 Fifth Avenue and the second was financial assistance provided for a home located on Rundell Street. The City will provide whatever additional match is needed for affordable housing projects. This proposed project is not requesting HOME funds from the State of Iowa. 13. Describe how the proposed project addresses the priorities, strategies and goals of the CITY STEPS Plan. Table IV.1 on page 74 of the CITY STEPS Plan shows that a high priority is placed on the rehabilitation of homes owned by persons with a median income below 50% and a medium priority on those homes owned by persons with a median income between 51% and 80%. This table also estimates that there are 2,337 homes with physical defects which are owned by low income persons, 24% of all homes in Iowa City. These are the households that are eligible for the Housing Rehabilitation Program. The waiting list used by the Housing Rehabilitation Program has been computerized to list all applicants on a priority basis. When applicant information is entered, the computer program automatically evaluates the information and assigns the project a priority based on the following criteria, listed in order of importance. Points are assigned for: 1. Income level 2. Elderly status 3. ~landicapped status 4. Large family (5 or more) 5. Single parent status 6. Each month on waiting list This system assures that families that have been identified as having the highest priority in CITY STEPS receive assistance first. There are currently 36 households on the waiting list. CITY STEPS places a high priority on serving lower income families. The average monthly income for all applicants to the program is 47% of median. CITY STEPS is also concerned with the rehabilitation of older units. The average age of the houses on the list is z~5 years. CITY STEPS also identifies the needs of first time homebuyers. While not given priority on the waiting list, first time homebuyers are eligible for the program while other homeowners must have owned their home for one year before being eligible. 14. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established time table. The City of Iowa City's Housing Rehabilitation Program was created nineteen years ago. In that time the program has found many innovative ways to serve lower ~ncome homeowners. During the past four years, the Housing Rehabilitation Program has assisted a total of 144 families, or an average of 36 per year w~th CDBG funds. In addition, twelve HOME-funded Comprehensive Rehabilitation projects have been completed and five more are in various preliminary stages. Also in the past four years the Housing Rehabilitation Office r~,o,¥ed, rehabilitated, and sold two homes to low- 6 moderate income families. In June of 1995 the Rehab Office was responsible for the construction of a modular home at 1109 5th Ave. This home was also sold to a low- moderate income family. These three projects were funded with City general fund money, and that mqney was returned to the city upon sale of the homes, In the past four years the Housing Rehabilitation Program also received funding from both the Iowa Finance Authority and the Iowa Department of Economic Development to operate two separate Rental Rehabilitation Programs. Those two programs, which have now ended, assisted ten rental properties. To qualify the landlords were required to rent their properties to low-moderate income tenants and conform to the HUD definition of affordable (fair market) rents for Iowa City. Much of the money received by the City of Iowa City for flood relief in 1993 and 1994 was channeled through the CDBG program. It was the responsibility of the Housing Rehabilitation Office to oversee the money spent on the rehabilitation of flood damaged property. Since most of the homeowners eligible for flood assistance lived in mobile homes, the Housing Rehab Office developed a plan to evaluate damage, recruit skilled contractors, and oversee repairs. It was also necessary to determine if a mobile home should be repaired of replaced. With the help of one temporary office worker, several part time inspectors, and the overall coordination of a Community Development Planner, the Housing Rehabilitation Program assisted over 47 families to repair or replace their mobile homes. An additional 34 single family homes also received assistance through the program. To comply with the City's Flood Plain Ordinance it was necessary to develop a program to elevate the mobile homes in the flood plain which were assisted by CDBG funds, and place them on permanent foundations. This program provided assistance to 22 mobile homes in two mobile home courts. The Housing Rehabilitation Program is well established with an experienced staff. The Housing Rehabilitation Office is part of the Community Development Division of the Department of Planning and Community Development. The Housing Rehabilitation Officer, Pain Barnes, has been in that position since 1979, and has experience as a Housing Inspector for three-and-a-half years prior to that. In that time she has over- seen the growth of the rehab program. Steve Schornhorst, the Housing Rehabilitation Assistant, has been with the program since 1991. He is an experienced building contractor having been in construction for fifteen years, ten of which he owned his own remodeling company. Liz Osborne is the part time Program Assistant. Her background includes nineteen years working in a library, and she assists the two rehab officers by doing research, data entry, and preparing documents and reports. The Housing Rehabilitation Staff is currently responsible for the administration of five rehabilitation programs funded through CDBG and HOME. The staff is experienced ~n preparing specifications, bid documents, loan papers, legal documents for recording, project and construction management, and preparing all necessary reports. The Rehab Officer and Assistant remain current ~n their knowledge of all federal, state and local laws, codes, and ordinances which pertain to all aspects of the Rehab Program, including OSHA, lead-based-paint, CDBG, and HOME. The Housing Rehabilitation Office is among the leaders in the state in computerization. Numerous computer applications have been developed in-house to further the ability of staff to prepare bid documents, maintain and accurately prioritize a waiting list, track the financial aspects of projects, and simplify the many reports which must be prepared. The Rehab Office employs an intern from the University of Iowa skilled in computer programming to assist in the development of these applications. In the past 15. year an entirely new computer program has been developed which consolidates all aspects of record keeping for the office, The Ho.using Rehabilitation Office has the experience, knowledge and ability to admin- ister the funds allocated to it. Discuss your organization's policy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism(s) for obtain- ing feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. The Housing Rehabilitation Office has a tradition of working closely with the housing and service agencies in Iowa City. The Rehabilitation Office often receives referrals from the Crisis Center, Elderly Services Agency, Department of Human Services, and HACAP. When the Housing Rehabilitation Program was established in 1977, input from Iowa City residents was obtained through many neighborhood meetings. When the city's neighborhood associations were established, the Rehabilitation Office made presenta- tions to these groups to obtain input, As changes are made in the Housing Rehabilita- tion program, they are reviewed and approved by the City's Housing and Community Development Commission. Mailings or notices are put in the neighborhood newsletters to seek out new applicants especially for the Comp Rehab and HOME programs, Also, sending an evaluation form to all clients upon project completion requesting their input on the staffs' and contractors' performances has provided very valuable feedback. Contractors and small business benefit greatly from the employment and sales created through projects that the Housing Rehabilitation Office provides. BUDGET BREAKDOWN HOME & LIST SOURCE EXPENSE CDDG OTHER OF OTHER CATEGORY FUNDS FUNDS FUNDS IN.KIND HOME Comprehensive Rehab. $125,000 tHOME Administration 825,000 AlIA CDRG Exterior Repair $56,500 CDBG R~deatial Accessibility 820,000 COB6 Emergency Repair S42.000 COeG Mobile Home Repair ~JO,000 AlIA CDBG Smell Business Assist. 81,500 CDBG Architectural Salvage S2,000 $2,000 Fr(ondo of Himtic X CDBG Program Administration 882,000 NtA TOTALS 8457,000 82,OOO TYPE STATUS CASH ANTIC. COMM. CITY OF IOWA CITY FY97 CDBG and HOME FUNDING REQUEST FOR All HOUSING PROJECTS GENERAL INFORMATION 1. Lead Applicant Name Evert Conner Rights & Resources Center for Independent Living Applicant Address 20 East Market St. Contact Person Rite Sandhagen Title Project Phone Number (319) 338-3870 Coordinator Secondary Applicant (if applicable) Applicant Address Contact Person Phone Number Title o Type of Applicant (check one}: Community Housing Development Organization JAppendix A) Private non-profit organization Private for-profit, individual or partnership applicant Public Organization 4. Federal Tax Identification Number: 42-1157404001 1 Amount of Funds Requested HOME $ grant $ loan '-COBG $ ] 8,000 grant $ loan Provide a brief description of the proposed project ( please limit response to this space only). The proposed project is to assist in the removal and/or modifications of barriers in rental units or homes for persons with disabilities. The persons who will benefit from the project are those who have low to moderate incomes. !1 '1 7. 2 Please hst amount of COBG and\or HOME funds received within the last three C~ty fiscal years and the status of the project(s) undertaken. IC~ty fiscal year July 1 to June Fiscal Year Funds Received Budgeted Amount Amount Expended (to date) Briefly describe your organizational goals for providing or assisting affordable housing in Iowa City. The Evert Conner Rights & Resources Center assist people with disabilities to locate affordable and accessible housing. We are currently creating a housing directory which will list accessible features of rental units in Iowa City. With this project we will provide the following: a. Barrier free design consultation b. Accessible needs design c. Information and referral Describe in detail the location [provide maps and\or drawmgsl, type of project (new construction, acquisition, rehabilitation, tenant based rent assistance or downpayment assistance) and number of units to be funded. The remodeling and modification would be done to homes and apartment units with in Iowa City. The scope of the project includes exterior and interior accessibility remodeling and modifications. The modifications could be, but not limited to, widening side walks and building ramps, widening doorways, leveling thresholds, and replacing hardware. The interior remodeling would include remodeling a bathroom and part of a kitchen. The bathroom remodel would include as needed -a roll- in or transfer shower, adjusting the height of the vanity and adding grab bars. The kitchen adjustments could be to lower the counter height and different placement of the switches making them reachable from a seated position. The number of units funded could vary from 6 to 20, depending on community need. lO. 3 Please descnbe, in detail, the proposed sources and uses oi' funds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). For rental housinq [~roiects only. please include a proforma with this application packet. Source and Amount of Funding Requested Iowa C,ty (CDBG) $1 8,000 Iowa City (HOME} State of Iowa (HOME) Iowa Finance Authority Low Income Housing Tax Credits Private Financing Applicant\Owner Equity Private Foundation(s) Other: Other: Other: Other: Presbyterian Committee - on The Self-Development of People Wage $13,000 Use of Funds Modifications, administrative fees Total of Private Funds $ 1 3,000 Total of Public Funds $ 1 8,000. TOTAL FUNDS REQUESTED $ 3'J,000 TOTAL Public Subsidy Per Unit $ 11 fundin9 being requested (include other project factors such as rezonin9 or application for other pub;,c',private funding). Ongoing: >Prowde barner free design consultations >Provide information and referrals 7 / 1 > Design needed documents to 9/30 >Discover accessible needs 111/97 >Execute first large modification to 3131 >Execute smaller modifications 1 O/1 >Design needs >Get bids to 12/31 >Execute smaller modifications 4/1 >Execute second large modification to 6/30 > Execute smaller modifications $9000.00 of the funds will be used for two major projects that will include modifications to one bathroom and one kitchen. $6000,00 of the funds will be used to provide smaller grants ranging from $250.00 to $2500.00. The remaining $3000.00 is to be used for administrative fees. $13,000. is being requested from The Presbyterian Committee of The Self- Development of People for the pro~ coordinators wage. 12. 4 Program regulations require a 25% match for HOME fundine only. Describe how your organization or the proposed project will help the City o~' Iowa City meet this match requirement for local HOME funds. )f the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this additional matching requirement without the use of City matching funds, (HOME Funds Requested $ 13. x .25 = $ Required Match) N/A Describe how the proposed project addresse,~ the priorities, strategies and goals of the CITY STEPS Plan. This projects supports the CITY STEPS high priority goal of providing accessible, independent living environments for the people with disabilities. 14. 5 Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established t~me table. The project coordinator is currently a student who will receive 2 Associate of Applied Science Degrees in May. One degree is Interior Design, the other in Construction Technology. She has done various construction projects prior to starting school. The project coordinator is currently doing work which involves physical audits on accessible rental units in Iowa City. She is aware of what is available and what is needed. The Center Staff would cooperate in providing any needed assistance in completing this project. 15. Discuss your organization's policy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism(s) for obtain- ing feedback once the project is completed: If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of D~rectors. We are a community based organization which is governed and run by persons with disabilities, 2/3 's of our board members have some type of disability. We are also currently doing a project which involves doing physical audits accessible rental units in Iowa City. Every member of this 5 person team has a disability. To obtain feed back we would design an evaluation form to be completed by those involved. CITY OF iOWA CITY FY97 CDBG and HOME FUNDING REQUEST FOR ALL HOUSING PROJECTS GENERAL INFORMATION Greater Iowa City Housing Fellowship 1. Lead Applicant Name Applicant Address P.O. Box 1402 Iowa City, ~A 52244 Contact Person Maryann Dennis Title Admini~ratnr (319)358-9212 Phone Number Secondary Applicant (if applicable) Applicant Address Contact Person Phone Number N/A Title o Type of Applicant (check one): X Community Housing Development Organization {Appendix Private non-profit organization Private for-profit, individual or partnership applicant Public Organization Federal Tax Identification Number: 42-1362432 Amount of Funds Requested HOME $ 107,457 grant $ 64,746 loan CDBG $ 107,457 grant $ 64,745 loan Provide a brief description of the proposed project ( please limit response to this space only). To add 12 units of affordable rental housing to the Iowa City rental housing stock. Existing properties in need of moderate rehabilitation will be acquired. The proposed per unit costs are: $63,800 for two bedroom units and $93,600 for three bedroom units. The units will'be scattered throughout Iowa City and will be north of Highway 6. Rents will be less than 80% of comparable market rents and the units will be marketed to household having annual incomes between $15,000 and $30,000. Market searches will include condominiums in multi-family complexes, duplexes and single family homes. . Greater Iowa City Housing Fellowship will own and manage the rental units and will ensure that the units remain affordable over time. 2 7. Please list amount oi' CDBG and\or HOME lunds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Please see al:tached page 2(a), Fiscal Year Funds Received Budgeted Amount Amount Expended (to date) Briefly describe your organizational goals for providing or assisting affordable housing in Iowa City. GICHF is currently tile only non-profit organization devoted solely to providing permanent, safe, decent affordable rental housing in Johnson County. GICHF has placed twenty units of affordable rental housing in service. After debt retirement on GICHF owned units, rents will be set to cover operating and reserve costs. Rents will then be within the affordable range for many very low-income households without other fortns of assistance. The Security Deposit Loan Program (SDLP), in conjunction with First National Banks has assisted over 150 very low-income households to access housing. The SDLP provides no interest, one year loans for security deposits. Describe in detail the location tprovide maps and\or drawings), type of project tnew construction, acquisition, rehabilitation, tenant based rent assistance or downpayment assistance) and number of units to be funded. GICHF will acquire existing properties in need of moderate rehabilitation scattered throughout Iowa City. and located north of Highway 6. The types of units to be purchased and rehabilitated will range from condominiums in multi- family complexes to single family homes. Per unit acquisition costs are the average listing price of the lowest priced two bedroom condominiums and three bedroom single family houses from the January 10, 1996 Multiple Listing Service. This project will add twelve tinits of affordable rental housing to the stock in Iowa City. Please list amount of CDBG and/or HOME funds received within the last three fiscal years and the status of the project(s) undertaken (City fiscal year July I to June 30) Fiscal Year Funds Received Budgeted Amount Amount Expended (to date) CDBG FY94 $ 75,000 $ 75,000 CDBG FY95 $150,000 $0' CDBG FY95 $ 8.000 $ CDBG FY96 $100,000 $0 HOME FY95 $150,000 $0' HOME FY95 $ 40,000 $ 40,000** HOME FY95 $ 25,000 $0'** HOME FY96 $ 5,000 $0'** HOME FY96 $100,000 $0 Funds allocated to GICHF/Burns for site acquisition and new construction. W~ were unable to commit the timds within the program time constraints because of the denial of a rezoning application. These funds were reallocated to GICHF after GICHF/Bums did not commit the FY95 allocation. These funds were also reallocated and are to cover operational costs. The timds will reimburse GICHF for staff salaries 2(a) tO. 3 Please describe, in detail, the proposed sources and uses of funds for the proiect. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). For rental houslnq prolects only, please include a proforma with this application packet. Source and Amount of Funding Requested Iowa City (CDBG) $172,202 Iowa City {HOME) $172,203 State of iowa (HOME)S294,600 Use of Funds Acquisition Acquisition, settlement & closing fees Acquisition aQd rehab Iowa Finance Authority Low Income Housing Tax Credits Private Financing $305,395 Applicant\Owner I~qulty Private Foundation(s) Other: Acquisition Other: Other: Other: Total of Private Funds $ 305,395 Total of Public Funds $ 639,005 TOTAL FUNDS REQUESTED $ 944,400 ----~, 250 TOTAL Public Subsidy Per Unit 11. 3. 4. 5. 6. 7. 8. 9. 10. 11. Briefly outline the proposed time table for the commitment and expenditure of the funding being requested (include other project factors such as rezoning or application for other public\private funding). Secure ruuding l'r.m City ol' Iowa City Secure I'unding [rom State o1' Iowa HOME funds Secure private mortgage financing Identil'y properties, make purchase offers Complete rahab. plans and specifications Purchase properires, execute mortgages Advertise fi)r rehab. bids, award rehab. contracts Market units, semen tenant applicants Monitor rehab. actl vi ties, make progress pa ymen ts Conduct final inspections, secure rental permits, place units in service Project close-out 4/96 5~96 5/96 4/96 to 10/97 5/96 to 10/97 5/96 k'~ 4/97 6~96 to 10/97 6/96 to 10/97 6~96 to 10/97 9/96 to 10/97 12/97 1 4 12. Program regulations require a 25% match [or HOME fundinq only. Describe how your organization or the proposed project will help the City o[ Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this additional matching requirement without the use of City matching funds. IHOMEFunds Requested $ 172,203 x.25 = $ 43,051 Required Match) Potential match sources for local and State HOME funds(eligible amou. nts to be determined by staff): · property tax exemptions on proposed project ~ interest payments by GICHF on Transitional Housing unit ht 415 Douglass Street · voluntary labor · contributions of professional services to HOME project (i.e. contributions from Realtors, Attorneys, Appraisers) 13. Describe how the proposed project addresses the priorities, strategies and. goals of the CITY STEPS Plan. According to CITY STEPS, "The emphasis in Iowa City's strategy is on housing, with six of the ten priority activities targeted at improving housing conditions or availability for lower-income or homeless households." The top two priorities of the STEPS plan are: the acquisition of laud and/or construction of rental units; and rehabilitation of existing housing stock. This project will add 12 additional affordable rental units to the current Iowa City stock. The units will be rehabilitated so that the units are in a safe and decent condition. GICHF will maintain the units as affordable over time. The STEPS plan ranks housing need priorities of family income levels in relation to cost of housing. For the proposed project rents are set to be affordable to households with incomes as low as 40% of the area median income. Project Rent Comparison Unit Size Project Gross Comparable FMR Monthly Rent Market Rent [32 bedroom $439 $563 $515 bedroom $580 $725 $715 5 14. Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established time table. GICHF is currently the only non-profit organization devoted solely to providing permanent, safe, decent affordable rental housing in Johnson County. GICHF currently has fifteen permanent member congregations and representatives from four local human service agencies that select the Board of Trustees. This CHDO has greatly increased its capacity over the past three years. The Housing Fellowship has been awarded fLmding from local and State HOME Program and CDBG funds. Through a cooperative effort with the City of Iowa City, a local lending consortium has been established. First National Bank is the lead lender of the consortium, which consists of all private lenders in Iowa City. GICHF has acquired and rehabilitated or constructed 20 affordable rental units scattered throughout Iowa City. GICHF manages the units and ensures compliance with governmental contracts. GICHF currently employs one full- time Administrator and one full-time Compliance Manager. 15. Discuss your organization's policy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism{s) for obtain- ing feedback once the project is completed. If applicant is a non-profit, please include evidence {such as minutes of a formal meeting} that the proposed project has the support of the organization's Board of Directors. At least one third of the Board of Trustees represents the low-income community. GICHF established the Housing Advisory Committee on March 9, 1992. The Committee serves in an advisory capacity to the Board of Trustees as to the design, configuration, and management of affordable hotssing owned and managed by the GICHF. Committee members inchide two current GICHF ienants, the Administrator and the representative from {he Neighborhood Centers of Johnson County. The Committee is most active during the planning stages of projects. The advice of the Committee is incorporated into decisions made by the Board during the planning and implementation of affordable housing projects. Attached is a Board Resolulion authorizing this proposal. o o o o oo otooooo~ Greater Iowa City Housing Fellowship ~ pe. ning doom /~ ~r low ~o ~n e families- P.O. Box 1402 Iowa City, IA 52244 319-358-9212 Resolution of the Board of Trustees January 8, 1996 The Board of Trustees of Greater Iowa City Housing Fellowship does hereby resolve that the President and Administrator are authorized to prepare grant applications for FY97 City of Iowa City HOME and CDBG funds on behalf of Greater Iowa City Housing Fellowship to develop additional units of affordable housing in Iowa City, IA. This authorization is to expire six months from the date of adoption of this resolution. Adopted January 8,1996 CITY OF IOWA CiTY FY97 CDBG and HOME FUNDING REQUEST FOR ALL HOUSING PROJECTS GENERAL INFORMATION Lead APplicant Name Greater Iowa City Hou.qing Fe. Jtowship Applicant Address P' O. Box 1402 Iowa City, ~ 52244 .Contact Person Nabann Dennis TitleAdm~nistrat°r Phone Number (319)358-9212 · n Secondary Apphca t (if applicable) Applicant Address Contact Person N/A Title Phone Number Type of Applicant (check one): Community Housing Development Organization (Appendix A) Private non-profit organization Private for-profit, individual or partnership applicant Public Organization Federal Tax Identification Number: 42-1362432 Amount of Funds Requested HOME $ 107,400 grant $ loan CDBG $ grant $ loan Provide a brief description of the proposed project(please limit response to this space only). This project will add 6 units of affordable owner occupied honsing to the stock in Iowa City. Greater Iowa City Housing Fellowship will pumhase lots that are currently on the market (e.g. Whispering Meadows, Mount Prospect). The sites will be prepared and modular homes will be erected. GICHF will sell the site improvements to households with incomes at or below 80% of the AMI. A Community Land Trust (CLT) will be established. The CLT will maintain ownership of the land and lease the land to occupants of the houses. A CLT reduces costs to buyers, removes the land from the speculative market and ensures affordability over time. GICHF will establish a contractual arrangement with Metro Area Housing Program in Cedar Rapids for technical assistance io complete this project. ,~,~.~..., 2 Please list amount of CDBG and\or HOME funds received within the last three City tiscal years and the status of the proiect(s) undertaken. (C~ty fiscal year July 1 to June 30) Please see at:bacP, ed ~cje 2(a). Fiscal Year Funds Received Budgeted Amount Amount Expended (to date) Briefly describe your organizational goals for providing or assisting affordable housing in Iowa City. GICHF is currently the only non-profit organization devoted solely to providing permanent, safe, decent affordable housing in Johnson County. Home ownership opportunities: To assist low-income households to purchase homes as first time buyers. This type of project has not been tindertaken by GICHF. Rental housing.'. To increase the stock of affordable rental housing. GICHF has placed twenty units of affordable rental housing in service. Housing access: In conjunction with First National Bank, GICHF provides no interest, one year loans for security deposits. The Security Deposit Loan Progm.m has assisted over 150 very low-income households. Describe in detail the location (provide maps and\or drawings), type of project (new construction, acquisition, rehabilitation. tenant based rent assistance or downpayment assistance) and number of units to be funded. Location: Type of project Number of units Mount Prospc) or Whispering Meadows sub-divisions New construction of modular, single family, three bedroom homes Please list amount of CDBG and/or HOME funds received within the last three fiscal years and the status of the project(s) undertaken (City fiscal year July 1 to June 30) Fiscal Year Funds Received Budgeted Amount Amount Expended (to date) CDBG FY94 $ 75,000 $ 75,000 CDBG FY'95 $150,000 $0' CDBG FY'95 $ 8,000 $ 8,000 CDBG FY96 $100,1300 $100,000 HOME FY95 $150,000 $0' HOME FY95 $ 40,000 $ 40,000'* HOME FY95 $ 25.000 $0'** HOME FY96 $ 5,000 $0'** HOME FY96 $100,000 $0 Funds allocated to GICHF/Burns for site acquisition and new construction. We were unable to commit the funds within the program time constraints because of the denial of a rezoning application. These funds were reallocated to GICHF after GICHF/Burns did not commit the FY95 allocation. *** These funds were also reallocated and are to cover operational costs. The funds will reimburse GICHF for staff salaries 2(a) 10. 3 Please describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). For rental housinq proiects onIv, please include a proforma with this application packet. Source and Amount of Funding Requested Iowa City (CDBG) Iowa City (HOME) $107,400 State of Iowa {HOME) Use of Funds Site Acquisition Iowa Finance Authority Low Income Housing Tax Credits Private Financing $388,710 Applicant\Owner Equity Private Foundation{s) Sale of Improvements Other: Other: Other: Other: Total of Private Funds $._388,7] 0 Total of Public Funds $ 107,400 TOTAL FUNDS REQUESTED $ 496,110 TOTAL Public Subsidy Per Unit $ 17,900 1 1. Briefly outline the proposed t~me table [or the commitment and expenditure of the funding being requested (include other project factors such as rezoning or application for other public\private funding). I Sccnrc I'unding I'rom City or Iowa Qly 4/96 2. Site Acqulsilion 5/96 Io 1~96 . 3 Plans mid specs I'or site preparalion and creelran (~l' houses/advertise I'or b~ds/,m'ard contraels 5/96 to 1/97 4. Complclc site prcparamm 5. Purch~se mxxlular housing 6. Prl)jecl constntctitm 7. Establish CLT and land lease 8. Market houses 9. Sell site impr(~vemcnls, s~gn land leases I0. Project close-out 5/96 to 5/97 5/96 tt) 5/97 5196 to 5/97 5/96 to 8/96 5/96 lo 5197 93)6 It) 6197 6/97 4 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City el Iowa City meet this match requirement for local HOME I~unds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this additional matching requirement without the use of City matching funds. (HOME Funds Requested $ 107,400 x.25: $ 26,850 Required Match) Potential. match sources for local and State HOME fimding (eligible amounts to be determined by staff): · property tax exemptions on rental housing projects proposed separately · interest payments by GICHF on Transitional Housing unit at 415 Douglass Street · voluntary labor · prdfessional contributions directly related to HOME project (i.e. contributions from Realtorst Attorneys, Appraisers) 13. Describe how the proposed project addresses the priorities, strategies and goals of the CITY STEPS Plan, According to CITY STEPS, "The average price of a single-family home in Iowa City is $106,500, which makes home ownership difficnlt for many households and nearly impossible for low-income households." Households with annual incomes between 31% and 80% of the Area Median Income received a moderate priority in the STEPS plan. This project allows low-income households to enter into home ownership at a ~l~,m~caut,y lower price ~,,,oq-,/oo) u~cause the land will be leased iu ih~ buyer or the property. Buyers will have annual incomes below 80% of the AMI. II 14. 5 Please prowde evidence of your organization's capacity and experience to undertake and complete the proposed project within the established time table. GtCHF is currently the only non-profit organization devoted solely to providing permanent, safe, decent affordable housing in Johnson County. GICHF currently has O fifteen permanent member conoregauons and representatives from four local human service agencies that select the Board of Trustees. The Housing Fellowship has been awarded funding from local and State HOME Program and CDBG funds. GICHF works closely with a local lending consortium of which First National Bank is the lead lender. GICHF has acquired and rehabilitated or constructed 20 affordable rental units scattered throughout Iowa City. GICHF manages the units and ensures compliance with governmental contracts. GICHF currently employs one full- time Administrator and one full-time Compliance Manager. Metro Area Housing Program (MAHP) in Cedar Rapids has agreed to provide technical assistance for this project. MAHP has successfully implemented a similar project using a Community Land Trust model. GICHF will work with local Realtors to market the units. 15. Discuss your organization's policy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism(s) for obtain- ing feedback once the project is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organizations Board of Directors. At least one third of the Board of Trustees rapresents the low-income community. GI,..H, ,..,,t,,bh.,h,..d the Housing Advisory Committee on March 9, 1992. The Committee serves in an advisory capacity to the Board of Trustees as to ~he design, configuration, and management of affordable housing owned and managed by the GICHF. Committee members include two current GICHF tenants, the Administrator and the representative from the Neighborhood Centers of Johnson County. The Committee is most active during the planning stages of projects. The advice of the Committee is incorporated into decisions made by the Board during the planning and implementation of affordable housing projects. At(ached is a Board Resolulion indicating support for this proposal. Affordable Home Ownership Project Cost Analysis Total Per Unit Acquisition of Lots $107,400 $17,900 Modular Home $252,000 $42,000 Crawl Space $8,010 $1,335 Excavation and Grading $11,400 $1,900 Sewer/Water Hookup $4,800 $800 Plumbing Rough-In $20,400 $3,400 Electrical $9,600 $1,600 Concrete Work (Drive, Car Port, Sidewalk) $12,000 $2,000 General Carpentry $30,000 $5,000 Appliances (Refrigerator and Stove) $6,000 $1,000 Contingency $12,000 $2,000 Appraisal $900 $150 CLT Professional Consultation $1,800 $300 Legal Fees $900 $1 50 Interest on Construction Loan (8%, 6 months) $14,400 $2,400 Project Sub-Total $491,610 $81,935 Development Fee $4,500 $750 Total Project Cost $496,110 $82,685 Cost of Improvements (Total Cost LeSS Land) $388,710 $64,785 Income Sale of Improvements Gap Finance Analysis Less: Total Project Cost (x) Revenue from Sales (y) Financing Gap $388,710 $64,785 $496,110 $82,685 $388,710 $64,785 $107,400 $17,900 Greater Iowa City l-1ousing Fellowship ~pe~moo doom torlow~¥~me t~miltes- ?.O. Box 1402 Iowa City, IA 52244 319-358-9212 Resolution of the Board of Trustees January 8, 1996 The Board of Trustees of Greater Iowa City Housing Fellowship does hereby resolve that the President and Administrator are authorized to prepare grant applications for FY97 City or Iowa City HOME and CDBG funds on behalf of Greater Iowa City Housing Fellowship to develop additional units of affordable housing in Iowa City, IA. This authorization is to expire six months from the date of adoption of this resolution. · Adopted January 8,1996 ~57~~ ~/..-/z..-~?O.~'~, Secretary CITY OF IOWA CITY FY97 CDBG and HOM£ FUNDING REQUEST FOR ALL HOUSING PROJECTS Project Name: SRO Transitional Housing for Persons Living Alone GENERAL INFORMATION Lead Applicant Name: Applicant Address: Contact Person: Title: Phone Number: City of Iowa City 410 E. Washington St., Iowa City, IA 52240 Steve Long and Steve Nasby Associate Planner 356-5250, 356-5248 Secondary Applicant lif applicable) Applicant Address Contact Person Phone Number Title e Type of Applicant (check one): Community Housing Development Organization (Appendix A) Private non-profit organization Private for-profit, individual or partnership applicant )~ Public Organization Federal Tax Identification Number: 42-6004805 Amount of Funds Requested HOME $ grant $100.(100 loan CDBG $ grant $ loan Provide a bdef description of the proposed project (please limit response to this space only). The project is intended to provide transitional housing for persons who are homeless or near homeless and who are working and living alone. The City or a subrecipient will acquire an existing rental building and rehabilitate, as necessary. It is essential that the building be centrally located and accessible to public transportation. The number of units depends on the size of the building; however, we are aiming for up to 12 units. Minimum rents will be required, and the rent structure will permit tenants to save for a deposit on a market rate unit. The City will work with Human Service Agencies to provide needed support services to assist tenants to become self- sufficient. 2 Please list amount of CDBG o~d\or HOME funds received within the last three City fiscal years and the status of the project{s) undertaken. {City fiscal year July 1 to June 30) Fiscal Year Funds Received FY96 HOME FY95 CDBG (reallocated from GICHF/Burns) FY95 HOME (reallocated from GICHF/Burns) Budgeted Amount $100,000 ~40,000 $85,000 Amot~nt Expended {to date) $40,000 (March 1, 1996) ~85,000 (March 1, 1996) Briefly describe your organizational goals for providing or assisting affordable housing in Iowa City. The City is committed to providing affordable housing opportunities and support services to all citizens. This commitment is reinforced through policies identified in the Comprehensive Plan, the Iowa City: Beyond 2000 Vision Statement and CITY STEPS, the Consolidated Plan for Housing, Jobs and Services for Iowa City's Low-Income Resi dents. According to CITY STEP. S, the development of Single Room Occupancy (SRO) type housing for persons living alone with access to support services is one of the ways to fill the identified gap in the housing continuum of care. Building on the identified gaps in CITY STEPS. the Community Development Division participated with a number of local agencies to apply for HUD Supportive Housing funds. The grant proposals were not funded, however this process allowed agencies the opportunity to gather data and further identify "gaps". Because of this data and information, the process continued and an application was made for CDBG and HOME funds in 1995. The project was funded and an agreement was recently entered into with a private entity to provide five-rooms at lower rents for persons who are living alone and working. A separate agreement was made with Emergency Housing Project to provide support services through the Early Bird Program. Describe in detail the location (provide maps and\or drawingsl, type of project (new construction, acquisition, rehabilitation, tenant based rent assistance or downpayment assistance} and number of units to be funded. The location of this project has yet to be determined; however, it is essential that the building be centrally located and accessible to public transportation. Due to several factors, such as a lack of available land and timing, we plan to acquire an existing rental structure and perform rehabilitation as necessary. The number of units that will be available depends upon the size of the structures that become available; however, we intend to keep the project small (approximately 12 units +/-). 10. 3 All of the units would be HOME assisted. Initially, rents for the units would be placed at a flat fee of approximately $125 per month or 30% of the tenant's income up to the fair market rate, at which point a tenant could afford to enter the private rental market. Rents at the project will only be increased slightly each year to adjust for inflation. The up-front expense of a security deposit has also been cited as a barrier for low-income persons. From a practical standpoint, we recognize the need for some type of a security deposit. To accommodate the need for a deposit with the low-income person's inability to come up with up-front cash, we will spread the collection of a small security deposit out over a number of months. Access to support services will be an important aspect for this project to succeed. We anticipate that the tenants will require some type of supportive service. Knowing this we will be making every attempt to accommodate these needs with this project. We will work with a for-profit and/or non-profit group, which will own and manage the property. Please describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed project to be completed Infrastructure improvements). For rentaJ ho~tng projects only, please include a proforme with this application packet. Source and Amount of Funding Requested Iowa City (CDBG)* Iowa City (HOME) $100,000 State of Iowa (HOME) iowa Finance Authority Low Income Housing Tax Credits Private Financing Applicant\Owner Equity Private Foundation(s) Other: FY96 HOME funds $100,000 Other: Other: Use of Funds Acquisition of existing rooming house Acquisition and/or rehab of existing room* ing house Other: Total of Private Funds Total of Public Funds TOTAL FUNDS REQUESTED TOTAL E[tbJJ~ Subsidy Per Unit $200,000 $100,000 $ (Will vary depending on number of units) I I' 11. 12. 13. Briefly outline the proposed time table for the commitment and expenditure of the funding being requested (include other project factors euch ae rezoning or application for other public\private funding}. A timetable for completion depends upon how quickly a building is acquired. The following is a proposed time schedule. April 1996 July 1996 Sept. 1996 Nov. 1996 Dec. 1996 March 1997 Begin looking for a building to acquire. Iowa City HOME funds available for acquisition. Site search complete. Site acquisition complete, Rehabilitation begins. Building ready for tenants. Program regulations require a 25% match for HOME fundtag only. Describe how your organlzation or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this additional matching requirement without the use of City matching funds. (HOME Funds Requested $100,000 x .25 = $25.000 Required Match) Iowa City is involved with a number of affordable housing projects citywide and will be generating match for the HOME program overall. The City Council is committed to providing the required match for local HOME projects. Describe how the proposed project addresses the priorities, strategies and goals of the CITY STEPS Plan. In order to reduce the number of persons at the homeless shelters, there must be housing available that extremely low-income persons can afford. Persons living alone are not eligible for rental assistance or public housing unless they are elderly or disabled. Housing for this group of persons is lacking within Iowa City and has been cited as a gap in our housing continuum. One method of filling this gap is to have available very low cost rental housir~g. The need for housing that is affordable was mentioned as one of the greatest needs at several CITY STEPS public meetings. The CITY STEPS plan identifies this need as a high priority, especially for households with incomes under 30% of the median income of Iowa City. This proposed project also addresses several other needs identified in CITY STEPS such as: 1) the need for affordable rental housing; 2) overcoming the barrier of up-front cash for a security deposit; 3) alleviating the overcrowding at the Emergency Housing Project; and 4) developing housing for persons with access to support services. This project will offer very low cost rental housing without rental assistance to the tenants to help fill the identified gap in the housing continuum. 14, 5 Please provide evidence of your organization's capacity and experience to undertake and complete the proposed project within the established time table. The City of Iowa City has professional staff that will be used to insure the timely completion of this project, Staff has been working on both CDBG and HOME projects for a number of years and has attended HUD training sessions relating to the use of HOME funds, Using CDBG and HOME funds, the City of Iowa City recently entered into agreement with a private entity to purchase a nine-room rooming house, Of the nine rooms, five will be rented to working persons living alone at reduced rents, This home will also have supportive services provided through the Emergency Housing Project's Early Bird Program, Building off the success of that project, we intend to purchase a similar rooming house in partnership with a non-profit or for-profit entity to provide much needed additional rooms at reduced rents, 15, Discu~ your organizafion's policy for obtaining input from low income persons poten- tially benefiting or affected by the proposed project and your mechanism(a) for obtaining feedback once the project Is completed, If applicant is a non-profit. please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organizafion's Board of Directors. The City has boards and commissions, which include persons who are low-income. These boards and commissions hold meetings which are open to the public and addruss housing and community-wide issues, Community Development staff is also active in working with and attending meetings of local community groups, such as the Local Homeless Coordinating Board, which addresses the needs of persons who are extremely low-income, Additionally, the City held a series of public meetings and conducted outreach to solicit comments from low-income persons for the CITY STEPS plan, These CITY STEPS meetings also received input from non-profits, community groups, and others. This project, once operational, plans to utilize tenants input to improve or modify the operational and physical environment of the building. By involving tenants, we hope to empower them and enhance the living environment of the building. 888rg 8888 i 8 8888 8 CITY OF IOWA CITY FY97 CDBG and HOME FUNDING REQUEST FOR ALL HOUSING PROJECT, Proiect Name: Homeownershio Program - Do~vn payment Assistance GENERAl, INFORMATION Lead Applicant Name: Applicant Address: Contact Person: Phone Number: CITY OF IOWA CITY 410 EAST WASHINGTON STREET Steven Nasby, Associate Planner (319) 356-5248 Secondary Applicant (if applicable) Applicant Address Contact Person Phone Number Title Type of Applicsnt (check one}: Community Housing Development Organization (Appendix A) Private non-profit organization Private for-profit, individual or partnership applicant =~_ Public Organization Federal Tax Identification Number: 42-6004805 Amount of Funds Requested HOME (~ grant $ loan CDBG $ grant $ 45,000 loan Provide s brief description of the proposed project (please limit response to this space only). The proposed project would provide up to $3,000 in down payment assistance to at least 15 low income households. The assistance will be an interest- free, deferred payment loan that will be repaid when the household sells, rents or transfers title to the property. The assistance can be used individually or in conjunction with affordable housing programs being offered locally by private lenders. Several local lenders operate specific home ownership programs designed to assist low income families. This project will enable the low income families to meet the banks' down payment requirements. Besides the $3,000 in down payment assistance funds, the borrower will have to match these funds on a dollar for dollar basis. The assistance offered by this program has the potential of leveraging more than $1,000,000 in other funding (private mortgages and borrowers' investment). & 2 Please list amount of CDBG ~d\or HOME funds received within the last three City fiscal years and the stat~,e of the project(s) undertaken. (City fiscal year July 1 to June 30). Fiscal Year Funds Received Budgeted Amount FY93 (down payment asst.) $19,000 +\- FY94 0 FY95 0 FY96 0 Amount Expended (to date) 819,000 +\- Briefly describe your organizational goals for providing or assisting affordable housing In Iowa City. The City is committed to providing affordable housing opportunities to all citizens. It supports and encourages many housing, supportive service and other activities that help lower income households. These opportunities include the use of federal funds to further the options of low income households seeking homeownership. CITY STEPS' goal is to help low income individuals and families reach their highest degree of self-sufficiency. Homeownership is a milestone for lower income households in reaching self-sufficiency. Describe in detail the location (provide maps and\or drawings), type of project (new construction, acquisition, rehabilitation, tenant based rent assistance or downpayment assistance) and number of units to be funded. These down payment assistance funds will be used city wide and by households up to 80% of the median family income (see the table below). One Person Two Persons Three Persons Four Persons Five Persons Six Persons Maximum MedianIncome 826 300 ~30 100 $33 850 $37 600 $40 600 $43 60O Typically, if these funds are used with other affordable housing programs, there maybe a limit on the price of a home that can be purchased. Currently, this limit (as set by HUD) is approximately $92,000 in Iowa City. The number of households that we will help depends upon the average loan, however, we would assist a minimum of 15 households ($45,000 divided by $3000 maximum assistance = 15 households). 10, 3 Please describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed project to be completed (e.g., infrastructure improvements). For rental housJog pro, acts only, please include a proforms with this application packet. Source and Amount of Funding Requested Iowa City (CDBG) $45,000 Iowa City (HOME) State of Iowa (HOME) Iowa Finance Authority Low Income Housing Tax Credits Private Financing Approximately $ I, 000, 000 Applicant\Owner Equity $45,000 Private Foundation(s) Other: Other: Other: Other: Use of Funds At least 15 down payment assistance loans. (Additional down payment assistance ??) Conventional mortgages secured by the applicants to purchase real property. Match down payment assistance. Total of Private Funds Total of Public Funds TOTAL FUNDS REQUESTED TOTAL P_uJ3E~ Subsidy Per Unit More than $1,045,000 (equity and mortgage loans) $ 45,000 ($41,250 max. from IFA, if available)) $ 45,000 $ 3,000 11. Briefly oufiine the proposed time table for the commitment and expenditure of the funding being requested (include other project factors such as rezoning or application for other public\private funding). In the past, we did not advertise the down payment assistance program because there was only $15,000 available. However, if this project is fully funded, the program would be advertised to the public starting after July 1, 1996. Advertisements would be placed in the local newspaper(s), flyers would be distributed to lenders, realtors and other appropriate locations. Implementation of the project will be relatively easy. Eligibility guidelines and application forms are developed and can be made available to local lenders by August 1, 1996. Income eligible applicants would have their financial information verified by the local mortgage lenders and referred to the City for participation in this program. Judging by the past performance of the program, the response from the public and the mortgage lenders, these funds could beJ;o.~,n~tted and expended within the project year. 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requesting HOME funds from the State of Iowa please describe how the project will meet this a d d I t i o n e I matching requirement without the use of City matching funds. (HOME Funds Requested x ,25 = $ .D.__ Required Match) No local or state HOME funds are being requested for this project. 13. Describe how the proposed project addresses the priorities, strategies and goals of the CITY STEPS Plan. CITY STEPS' primary goal is to help low income individuals and families reach their highest degree of self-sufficiency. Homeownership is a milestone for lower income households in reaching self-sufficiency and this project will improve low income families' ability to purchase homes in Iowa City by mitigating the down payment barrier that prevents many from entering the market. Although homeownership has been given a low priority within CITY STEPS. it is important to offer this type of program for lower income households. Down payment assistance will enable these households to enter the private housing market and access credit. Several City Council members have indicated that they think there needs to be greater emphasis on homeownership. Leveraging private funds is the secondary goal of this project and is a strategy identified within CITY STEPS for all activities. The proposed project does provide for the leveraging of owner equity and private funding. More than 81,000,000 in mortgage loans will be leveraged with this small CDBG investment of $45,000. This translates into a leveraging ratio of over 22 to 1 for the private mortgages and at least a 1 to 1 ratio for owner e~uity. Other CITY STEPS objectives met with this proposed project include the following: Acquisition of Existing Units - Assistance to low income home buyers to purchase housing Few programs funded by CDBG or HOME address the needs of homeowners or potential homeowners. To expand the opportunities for low income households, the proposed program is designed to fill a gap in Iowa City's housing continuum... down payment assistance. This project will coordinate with other existing activities that expand the housing opportunities as the Homebuyers Educational Seminar and for low income households, such rehabilitation\maintenance programs,: 5 Ouaafion 13 Continued Each year since 1993 the City, in conjunction with local lenders and realtors, hosts the Homebuyers Educational Seminar. This one night seminar is open to the public and free of charge. Topics covered by the seminar include the availability of assistance to low income households and the affordable housing programs being offered by local lenders. Another important aspect of homeownership is maintenance. Nearly all of the households that obtain down payment assistance (state or local) are first-time homebuyers. These households often are not familiar with the responsibilities and costs associated with owning a home. In response to this apparent need for education, the City's Housing Rehabilitation office is in the process of developing a home maintenance manual. Most of the homes being purchased by first-time homebuyers are older homes, generally because these are the most affordable, However, these homes often have one or more physical defects that will need to be addressed and this is where the Housing Rehabilitation Program can be used in conjunction with down payment assistance. 14, Please provide evidence of your organizafion's capacity and experience to undertake and complete the proposed project within the established time table. The City operated the same type of down payment assistance project in 1993 and has the organizational resources to adequately administer these funds as required by the CDBG program regulations, Contacts with the local lenders and realtors will enable the staff to advertise and carry out the program within the program year. 15, Discuss your organizatlon's policy for obtaining input from low income persons poten- lJally banefiling or affected by the proposed project and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non.profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. The City receives and utilizes information gathered from citizens through Boards and Commis- sions, and from public meetings of the City Council. In addition, the City staff is in daily contact with low income households, local lenders and realtors. The City Council determines policy and that policy is carried out by staff. Once the project is underway, the City will discuss the project and project guidelines with both the lenders and the low income households receiving the assistance to determine if the project is achieving the desired goals and is being conducted effectively. City of Iowa City MEMORANDUM Date: Mamh 1, 1996 To: Housing & Community Development Commission From:~vlarianne Milkman, Community Development Coordinator Re: FY97 Community Development Division Administrative & Planning Costs The Community Development Division is staffed by 5.5 FTE (full-time equivalent) city employees with cledcal assistance by a 0.25 FTE secretary. Funding comes from three souroes: federal CDBG and HOME funds and the City's General Fund as follows: Staff .CDBG .HOME 1 CD Coordinator 0.7 FTE 0.1 FTE cl y General Fund 0.2 FTE 2 Associate Planners 0.8 FTE 0.4 FTE 0.8 FTE 2.5 Rehab Staff 1.7 FTE 0.8 FTE 0.25 Secretary 0.25 FTE 0.3 Temporary Employees 0.3 FTE (Interns) Almost all expenses (salaries, office expenses, etc.) for the housing rehab staff are charged directly to the projects they administer and are not included under the separate administrative costs of the CDBG and HOME programs. For all staff, administrative costs include such things as telephone, word processing, computer expenses, printing, travel, training workshops and miscellaneous office costs. Budgeted administrative expenses from the three funding sources are as follows: Fundln~l Source CDBG Bud.qeted Amount $125,000 (includes $12,000 for Planning) HOME $ 36,000 City General Fund $ 58,000 TOTAL $219,000 Please call me at 356-5244 if you have any questions or we can discuss this at one of your meetings on budget allocations. PART IV PROJECTS NOT RECOMMENDED FOR 1996 CDBG AND HOME FUNDING Public Facilities Projects Rehabilitation at Johnson and Jefferson Street Homes - Youth Homes, Inc. Public Service Projects Temporary Employment - Conner Center for Independent Living Housing Proiects Tenant Based Rent Assistance - Iowa City Public Housing Authority Request $20,000 p. 195 $23,000 p. 200 $150,000 p. 207 Name of Project: CITY OF IOWA CITY FY97 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS. 2a. Amount of CDBG Funds Requested $ pt1 000 b. Loan and/or Grant $ '$ 1/96 ~ Nameand Addreee of Applicant/Organization Youth Homes, [916 Nater£ront [owe City, Zowa 52240 Contact Person and Phone Number NillJ. am HcCarty (319) 337-4523 Location of Proposed Proje~: 327 N. Johnson Street, Iowa City 918 E. Jefferson Street, toga C~ty Bdef eummar~ of the proposed project: Check CITY STEPS Objective{a) met: Affordable Houalng Needs X .Homelees Needs ~Publlo Fa~litylSe~c~ Ne~ds __Economic Development Needs Youth Homes, Inc. proposes to side both of the transitional housing units. Both units are a part of our Structured Commumry Independent Uving Services (SCILS) program. One unit, located at ~27 North Johnson Street, houses unaccompanied homeless youth. Our second unit, located at 918 East Jefferson Street, houses homeless pregnant and parenting youth and their children. By siding the houses we expect to reduce maintenance costs of the properties, improve the insulation, and decrease utilities expenses. Currently, both houses have conventional wood siding which requires frequent repaintLug. We propose to cover the existing siding with O. layer of foam insulation, then cover that with a layer of four inch vinyl siding. Soffits, windows, and doors will all be covered and trimmed out in matching ahuntnum and vinyl trim. Small repairs will be made as needed to gutters and down spouts, windows, soffitS, etc. Why is this Project needed? (Include relation to CITY STEPS objective-.) Youth Homes, Inc. provides services to homeless youth through its SCILS program. Two sites provide transitional housing, 327 N. Johnson Street and 918 E. Jefferson Street. In addition to transitional housing, SCILS provides supportive services [o program participants. These supportive services take many forms· SCILS staff frequently work with program participants on such issues as budgeting, food purchasing and preparation. locating and maintaining housing, landlord relations, interpersonal relationships, and employment issues, ~o name a few. The need for the program is well documented. As reported in the Iowa City Consolidated Plan dated January 1996, affordability itself is a major barrier to affordable housing for low income individuals and families. Obtaining affordable housing is even more difficult for young persons. Most program participants don't have enough income to support a home, and are anable to sign a lease due to their age. Additionally, according to the cities own survey conducted on October 10, 1994, there were 14 homeless youths aged 17 or younger in Iowa City. The SCILS prograra has provided services to an average of 36 homeless youths each year for the past 4 years. This siding project is needed to help Youth Homes provide more efficient and cost effective services to the program participants. By insularbag and siding the transitional houses, we will reduce maintenance, heating, and cooling costs, and improve heating and cooling efficiency. The money saved on these expenses wlil be put back into providing services directly to the program participants. This project will assist the City in m.ettng its objectives by continuing to support transitional housing for unaccompanied homeless youth. Liet Gcsl(s} of thia Project: The goals of the SCItS program are: *to provide transitional housing to homeless youth, *to provide supportive services to assist the youth in obtaining self- sufficiency. The goals of this project are: *to reduce maintenance, heating and cooling costs *to improve heating and cooling efficiency *to improve exterior appearance General Description of Activl~la,.: Us~ major activities of the project (how do these activities address your goals listed In #97). ProJeut Implementation: a) Detailed Information regarding elements and time schedule; b) steps taken to assure that this project Is financially feasible and meats Federal, State, and local codes; e) personnel Invelved tn eartying out the projs,,*t and related experience with program end project implementation; d) amount of volunteer and egen~ staff time needed to can7 out the project). a) 4/1/96 6/1/96 7/1/96 9/1/96 10/1/96 11/1/96 Apply for building permits; seek historic preservation approval Seek competitive bids on the project Select successful bidder Begin siding building Project completed Paperwork completed; all bills paid b) Prior to preparation of this application, Youth Homes obtained a cost esth-nate from a reputable siding applicator. Youth Homes also contacted city planning officials to determine the appropriateness of the project, historic preservation clearance procedures, etc. cl Personnel involved in the project include: William McCatry, Executive Director Jenny Lacy. Director of Finance and Data Management Joan Black. Services Director .~Ir. blcCarty has been CEO of Youth Homes for ten years and has overseen several CDBG projects for the agency. Ms. Lacy has been with the agency for 3 years and handled the financial aspects of the Waterfront Drive CDBG project. Hs. Black has been with the agency for 6 years, and manages several programs, including SCILS. PAL, Day Treatment, Addiction Prevention and Adventure Programs. Check If continued on an additional page fl. IfCDSG funds arenotawerded. willthaprojactlpmg~sm continue? Yes__l_ No The poegram will continue but we will be unable to complete the siding project. 12. If CDBG funds are awarded. will the project/program continue after the CDSG funds end? Yes X No List the amount of COBS funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expenses, construction costs, material and administrative costs, etc. for construction/rehab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations In the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in.kind or cash, and check if the funds are anticipated or committed. 13. EXPENSE CATEGORY CDOG FUBDS UTHER FUNOS Contra.~l;ed_~TjT~0];ov~..~ 20.000 ~ BUDGET BREAKDOWN Please place an X in box that applies. Type Status ' ' LiST SOURCE OF O~ER FUNDS In. Kind Cash Antic. Camm, TOTALS $ 20,000 $ "' ' ..... ' ' 14. List other groups or organizations that were asked to contribute to or fund this project: None Have you received CDIIG funding in the past? Yes X No [If Yes, what year(~} (lid you receive the funding, state the dollar amount received each year since 1991, and how much of each award was a grant, conditional service loan and/or repayable loan?) 7'1/93-6/30/94 $60,000Grant ~ 6. Discuss your organizeriCh'S policy for obtclnlng Input from low-Income persons potentially benefitting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please Include evidence (such ae minutes of a meeting) that the proposed project ha~ the support of the organlzatlon's Board of Directors. If you do Include letters of support, plsa~e Ilmlt to a total of three. The SCILS program continually seeks participants feedback on the services provided through two mechanisms. First, clients are asked at their Tuesday evening group for any ideas or suggestions on improving the physical space and/or services provided. Secondly, each client is surveyed upon adrnit, quarterly, and upon discharge from the program. The Board of Directors meets on February 27, 1996 to approve this applicaOon. We will forward the minutes of this meerin§. -olications should I be returned hy 12:00 noon. February 7, 1996, to: City of Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City, IA 52240 CITY OF IOWA CITY FY97 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECT.~ Name of Project: ."amporaCy Employment 2a. Amount of COSG Funds Requested $ 23,000 b. Loan and/or Grant $ Nameand Address0fApplicant;Organization ZTert Conner Rights and Resources ?~nter ~o~ Independent Living 4. Contact Person and Phone Number Harriet Gooding 338-3870 L Location ofProposed Project: 20 E. Market St. Iowa City, Iowa '. Brief summary of the proposed project; Check CITY STEPS Objective(s) met: Affordable Housing Needs Homeless Needs __Public Facility/Service Needs X Economic Development Needs The Conner Center is seeking funding to cover salaries, fringe benefits, materials and other expenses needed to implement a temporary m_mployment program for people with disabilities. The purpose of this project is to provide comprehensive work/training in the form of on the job training. This community based training will maximize work experiences while having the peer support of Center staff to assist the individual to work through on the job problems. Five individuals will be paid a wage of $5.00 per hour during the one year training period. The vehicle for this training program will be a print/photo copy service. Persons with disabilities will be responsible for all aspects of this service which will include, sales and marketing of the business to the community, processing work orders, reproducing materials, maintaining records and managing all areas of responsibility. The individual will be better prepared to move to the community for employment ~nd attain work which will pay in a range considered a "living wage". In addition to learning transferable skills. trainees will learn self-esteem building techniques, self-advocacy, self-determination and the social skills needed to be an integral part of society and the work force. The comprehensive program will include resume %~iting, inkerviewing techniques, job seeking skills, and appropriate work/office professionalism. A~ the er~ of the one year training, as least one individual wll! remain on at the Center at a competitive wage to assist witk future employment/training of individuals with disabilities. Why is this project needed? Ilnclude relation to CITY STEPS objectives) This project is needed because people with disabilities are unemployed. According to national statistics at least 75% of people who experience disabilities are unemployed. Our Center's mission is to assist people with disabilities to participate fully in all aspects of the community, which includes employment. This mission is consistent with city step's objective to encourage individuals to achieve their highest degree of self-sufficiency. People with disabilities lack the opportunity to reach their full potential to participate in society because they are either unemployed or earn a wage which will not provide a self sustaining standard of living. In our culture, we are defined bywhat we do for a living and in many cases when people experience a disability, are looked upon as being ill and medically unfit for employment. The individual feels worthless and unable to be competitive in the job market. The lack of employment and work experience undermines self- confidence and the ability to pursue adequate employment. This on the job training project offers self-determination and self-esteem building through classes, and peer role modeling. When self-esteem and confidence are learned, persons with disabilities are more likely to seek their place in the community and to realize their full potential. The work/training project will be housed in the Evert Conner Center. The Center is an ideal work environment from a psychological stand point because two thirds of the staff are persons with disabilities. Individuals attending the temporary employment program at the Center wall have many resources available to them including peer role modeling to boost morale and self-confidence. Persons with disabilities including those with degrees are frequently a lost resource. This training program will provide a work environment consistent with what would be experienced in on the job training. Opportunity for more responsibility ~or their work assists individuals to achieve a greater degree of self-sufficiency and lessen the need for public assistance. individuals who complete the training will provide support and mentor the next group of trainees. As a Center for Independent Living, ongoing support will be available to the consumers when they enter the job market. 9 List Goalis) of this Project: To prepare people for emp!ol,~ent through on the job training programfL. To provide self-esteem building techniques. To ~each self-advocacy and so!f-determination. Provide peer role modeling of work and work ethic through the center staff, (three fourths (3/4) of whom have disabilities). 10. General Description of Activities: List major activities of the project {how do these activities address your goals listed in #97). Project Implementation: a) Detailed information regarding elements and time schedule: b) steps taken to assure that this project is financially feasible and meets Federal. State, and local codes: c) personnel involved in carrying out the project and related experience with program and project implementation; d) amount of volunteer and agency staff time needed to carry out the project). 3 Beginning July 15, 1996 five (5) consumers , ;~ ~___ be selected to participate in a training program. Hold orientation and classes in interpersonal development, self-advocacy and self-esteem building tecb~i=m/es. Diet{de work into four areas of concentration production, clerical, ~nd management. 4. Trainees will evaluate process at the end of each unit to continue unit or to train and manage others i.-. ,no unit. Beginning October, 1, 1996, will seek contracus from ~he community especially churches [o allow prcduc~i?ns for printed materials. 6. All activities are on goi'ng through the end c= the [unding year. __ Check if conbnued on an additional page ,, ,'1 If CDBG funds are not awarded. will the project/program continue? Yes X No If CDBG funds are awarded. will the project/program continue after the CDBG funds end? Yes X No List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries. travel and other administrative expenses for operational funding. Use categories such as property acquisition. architectural expenses. construction costs. material and administrative costs, etc. for constructionRehab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in-kind or cash. and check if the funds are anticipated or committed. BUDGET BREAKDOWN EXPENSE CATEGORY CDBG FUNDS OTHER FUNDS Salerios $ 19,200 $ 1,728 25O Fringes _'Office supplies Travel 432 I~ Phone 240 ---quipment/Util 850 !.iProfessional set% 300 Please place an X in box that applies. Type Status LIST SOURCE OF OTHER FUNDS In. Kind Cash Antic. Comm. X X X Trainin~ Rear Staff volunteer/ support List other groups or organizations that were asked to contribute to or fund this project: Wages, fringes. ma.er.als and other e:cpenses have been requested ~Jf the Department of Human Services and from Vocational Rehabi lira t ion. A commercial size photo copy machine has been donated through a photo copy Center in Cedar Rapids. The Project Coordinator has extensive knowledge and experience in graphic design and has worked at the Center providing direct services and training to people with disabilities for two and a half year. She produces the Center's newsletter, and other in house publications. In addition several small design projects have been completed for otkers. Examples will be available at oral presemtation. We are seeking additional projects from the community to assist in the affordability of the program. The Sub-Committee on Supported Emplo.vment has expressed an interest in using this print sez-vice and the department of human services has e:cp, ressed approval of the work quality and an interest and in knowing our prices. Business has been secured with a local church to do all of their printing. This on the job training program will be offered annually through the Evert Conner Center. We will be seeking assistance with the project's funding for the first three (3) years of operation, after which time the print service should sustain the training p~rtion of the program. Have you received CDBG funding in the past? Yes No ~Y__.._ {if Yes. what year(el did you receive the funding, state the dollar amount received each year since 1991. and how mucl~ of each award was a grant. conditional service loan and/or repayable loan?} 16. Discuss your organization's policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit. please include evidence {such as minutes of a meeting) that the proposed project has the support of the organization's Board of Directors. If you do include letters of support. please limit to a total of three. The Evert Conner Rights and Resources Center for Independent Living is controlled and staffed by a minimum of 51% persons with disabilities and low income. This peer modeling coupled with the philosophy of self advocacy and consumer choice is how feed back, programs and the service needs of consumers are always the main focus of our center. During the first weeks of training the individual will do self directed testing and a self-esteem evaluations. At the conclusion of training they will retake the test to evaluate their ~rogress. .,= ~ u=u feed b~ck abou~ the project through an evaluation process which will be presented to the board and to the appropriate CDBG committee. ; t)l~ca,ons should be returned by 12:00 noon, February 7. 1996. to: City o! Iowa City Dept. of Planning & Community Development 410 E. Washington St. Iowa City. IA 52240 Evert Conner Rights and Resources Center for Independent Living 20 East Market Street. Io;va Cit?; IA 52240 . Voke and TT':: (319) 335-3.$70 Februa~M 6, 1996 Community Development Block Grant Committee 410 East Washington Street Iowa City, IA 52240 Dear Committee: The Board of Directors of the Evert Conner Riqhts and Resources Center for Independent Living support the efforts of the Center staff to secure CDBG fundinG. The funding applied for will assist the Center and people with disabilities in several ways: 1. Funding for office modifications will make the office more accessible to increase mobility for present staff and consumers. 2. Funding for the employment project will offer employment opportunities for people who are ~memployed. 3. We further support fundin~ for grants that will allow modifications for low to moderate income individuals in local rental units. This will not only serve to create a better quality of life for people with disabilities, it will create a network with the city rehabilitation office and the Conner Center. Thank you for allowing us to apply for funds that will enhance the life styles of people with disabilities. Sincerely, Cov~er Center Eoard CITY OF IOWA CITY FY97 CDBG and HOME FUNDING REQUEST FOR ALL HOUSING PROJECTS GENERAL INFORMATION Lead Applicant Name IOWA CITY HOUSING AUTHORITY Applicant Address 410 EAST WASHINGTON STREET, IOWA CITY, Contact Person SANDI SCHUTT TitleHOUSING MGMT. SPECIALIST Phone Number {319) 356-5400 Secondary Applicant (if applicable) Applicant Address _ Contact Person Phone Number. N/A Title Type of Applicant (check one): Community Housing Development Organization (Appendix A) Private non-profit organization Private for. profit, individual or partnership applicant X Public Organization Federal Tax Identification Number: 42-6004805 Amount of Funds Requested HOME ~ 150,000 CDBG ~ grant t~ loan grant $ loan 6. Provide a brief description ofthe proposed project(please limit response to thi~' space only). , The Iowa City Housing Authority (ICHA) is proposing to operate a Tenant Based Rental Assistance (TBRA) Program. This program will targe~ low income individuals and families who are actively pursuing their goal of becoming self sufficient. The TBRA program will follow our existin~ Section 8 Voucher and Certificate program guidelines. Assistance will be provided for families under the 50% median income level for Iowa City. The program will consist of 25 units of TBRA to be used over a 2 year period of time. Assistance will be in the form of rent payments made to Landlords predominantly. Security Deposit and Utility payments may also be made to approved families. TBRAwill allow the ICHA to assist families and individuals at a critical time for them, rather than placing them on a waiting list for 6-9 months. This TBRA Program will be an addition to the TBRA Program currently being administered by the ICHA at this time 2 Please list amount of COBG and\or HOME funds received within the last three City fiscal years and the status of the proiect(s) undertaken. (City fiscal year July 1 to June 30) Budgeted Amou.nt _ $1so,o_oo,oo Rscsl Year Funds Received FY'96 (carry over from FY'95) Amount Expended]to dote) '0' * * costs have been incurre~ but not expended yet. Briefly describe your organizational goals for providing or assisting affordable housing in Iowa City. The [CHA current)y has 350 Section 8 Vouchers and 527 Section 8 Certificates, and 74 Public Housing units. in addition, 33 more Public Housing units are being constructed for occupancy to begin this Spring. Our Waiting List is running 460 people ~nd/or fami)ies at this time. Our Occupancy rate ls [00% for all units on an annual basis. The ICHA has supported housing applications for the construction of affordable housing. We have worked closely with developers in assuring an agreed upon number of Certificates and Vouchers to fill and sustain units. Most recent efforts have been with HACAP Transitional Housing, The Citizen's Building, Villa Garden Apartments, and The Greater Iowa City Housing Fellowship. The ICHA has been approved for a TBRA program which we are currently administering to assist 20 families reach their goals of self-sufficiency. Describe in detail the location (provide maps and\or drawings), type of proiect (new construeion, acqu'sit'on, rehabilitation, tenant based rent assistance or downpayment4. assistance) and number of unite to be funded. The ICHA is requesting 25 TBRA uhits in the form of Vouchers. These units would be "scattered site" units limited to Johnson County. All the TBRA units will be in conformance with Section 8 Federal Register, as well as the Federal Register "Home Investment Partnerships Program", 24CFR Part 92.211. This specifically concerns eligible units, calculation and amount of subsidy, payment standards, recertifications, utility allowances, and Housing Quality Standards. 10. 3 Please describe, in detail, the proposed sources and uses of funds for the proiect. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). For rental housh~g projects only, please include a pro- forma with this a. ppllcation packet. Source and Amount of Fundlng Requested Iowa City (CDBG) Use of Funds Iowa City (HOME) S150,000.00 Tenant Based Rental Assistance State of Iowa (HOME) Iowa Finance Authority Low Income Housing Tax Credits Private Financing Tenant contribution Of 30~ of income towards rent. Applicant\Owner Equity Private Foundation(s) Other: Other: Other: Other: 11. Tenant contribution of 30% of income Total of Private Funds Total of Public Funds $150,000.00 TOTAL FUNDS REQUESTED $150,000.00 TOTAL P_ubJ~ Subsidy Per~e~ant)$ approx. $3,000 per year ~ * This will vary depending on Tenant income and contribution. Briefly outline the proposed time table for the commitment and expenditure of the funding being requested (include other project factors such as rezoning or application for other public\private funding). : Total TBRA program funds will be expended within 2 years from time awarded. Participants by that time will be able to convert their TBRA funds over to the ICHA regolar Section 8 Voucher program, if the tenant/participant continues to be in need of rental assistance. 4 12. Program regulations require a 25% match for HOME funding only. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project is requestingH OM E funds from the State of Iowa pieess describe how the project will meet this ~ matching requirement .~ the use of City matching funds. (HOME Funds Requested x .25 = ~ Required Match) The Iowa City City Council is committed to providing the 25% match required for local funds allocated, therefore, no match is necessary from the ICHA. No State HOME Funds are being requested. 13. Describe howthe proposed project addressesthe priorities, strategies end goals ofthe CITY STEPS Plan. 1, STRATEGY: Develop services to help low-income households locate and retain affordable housing. o Provide rental assistance to allow low-income households to pay 30% of income for rent and utilities. - Improve tenant/landlord education. ! - Expand Living Skills Program, through the Family Self-Sufficiency (FSS) Program . 2. STRATEGY: Pursue Federal and State Housing Assistance Programs. 3. STRATEGY: Initiate and continue TBRA programs. Encourage and support development of other financial assistance programs i.e. security deposit and utility assistance grant and loan programs. Develop quality housing options for persons with special needs. - Expand TBRA for special needs populations, for example, set aside Vouchers for tenants referred from ICARE, MECCA, etc. 4. STRATEGY: Provide employment support services. - Establish housing assistance at critical time for families, which allows them the time and resources to obtain and maintain training and/or employment. - Increase participation in the HUD approved Family Self Sufficiency Program which the ICHA has implemented. 14. 15. Please provide evidence of your organization's capacity end experience to undertake end complete the proposed project within the established time table. The Iowa City Housing Authority has shown a history of maintaining 95-100% occupancy in our Section 8 Rental Assistance programs. Our Waiting List is a 6-9 month long wait, with 460 currently registered. We are actively contracting with families now for the previously approved TBEA program, with full committment date of May 1, 1996. Full commitment and expenditure of those funds is expected. Discuss your organization's policy for obtaining input from low income persons poten- tially benefiting or affemed by the proposed pr~ect and your mechanism(s) for obtaining feedback once the project is completed. If applicant is a non-profit, please include evidence {such as minutes of a formal meeting) that the proposed project has the suppoA of the organization's Board of Directors. ! The Iowa City Council holds Public Hearings with every application that ~ the ICHA submits for general HUD Funds. The public is invited to these hearings, which would include low income persons, they therefore have an opportunity for input publicly. The Iowa City Council has always approved applications for funding that the ICHA has undertaken. Prior to the sale of Broadway Public Housing units to HACAP for Transitional Housing, input was received from the Broedway Neighborhood Association, in collaboration with the Neighborhood Centers of Johnson County. Surveys and questionnaires were gathered f~Om the area residents. Informal surveys are done with agencies (DHS, Life Skills, etc.) that regularly work with low income people, to gather input on proposed and current programs. Most importantly, low income families and individuals are who we serve. We see them, talk with them and provide support, obtaining feedback and input on a daily basis. l_ l I l PART IV PROJECTS NOT RECOMMENDED FOR 1996 CDBG AND HOME FUNDING Public Facilities Projects Rehabilitation at Johnson and Jefferson Street Houses - Youth Homes, Inc. Public Service Projects Temporary Employment - Conner Center for Independent Living Housing Projects Tenant Based Rent Assistance - Iowa City Public Housing Authority Request $20,000 p. 195 $23,000 p. 200 $150,000 p. 207 Name of Project: CITY OF IOWA CITY FY97 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING REQUEST FOR NON-HOUSING PROJECTS 2a, Amount of CDEG Funds Requaated S P0,flflfl b. Loan and/or (]rant $ $ P0,01'10 1/96 Name and Addroes of Applicant/Organization Youth Homos, Inc 1916 Waterfront Drive Iowa City, Iowa 52240 Contact Person and Phone Number William McCatry (319) 337-4523 Location of Propoeed Project: 327 N. Johnson Street, Iowa City 918 E. Jefferson Street, Iowa City Check CiTY STEPS Objective(s) met: ~Affordable Houalng Needs _~_Homelea$ Needs Publlo Facility/Service Needs Economic Development Needs Brief summary of the proposed proje~: Youth Homes, Inc. proposes to side both of the transitional housing units. Both units are a part of our Structured Corninanity Independent Living Services (SCILS) program. One unit, located at 327 North Johnson S~eet, houses unaccompanied homeless youth. Our second unit, located at 918 Fast Jefferson S~reet, houses homeless pregnant and parenting youth and their children. By siding the houses we expect to reduce m~tenance costs of the properties, improve the Insulation, and decrease utilities expenses. Currently, both houses have conventional wood siding which requires frequent repalnting. We propose to cover the existing sicling with a layer of foam insulation, then cover that with a layer of four inch vInyl siding. Soffits, windows, and doors will all be covered and trimmed out in matching aluminum and vinyl trim. Small repairs will be made as needed to gu~ers and down spouts, windows, soffits, etc. 0 Why is this project needed? (Include ~elatlon to CITY STEPS objectives) Youth Homes, [nc. provides services to homeless youth through its SCILS program. Two sites provide transitional housing, 327 N. Johnson Street and 918 E. Jefferson Street. In addition to transitional housing, SCILS provides supportive services to program participants. These supportive services take many forms. $ClLS staff frequently work with program participants on such issues as budgeting, food purchasing and preparation, locating and maintaining housing, landlord relations. interpersonal relationships, and employment issues, to name a few. The need for the program is well documented. As reported in the Iowa City Consolidated Plan dated January 1996, affordability itself is a major barrier to affordable housing for low income individuals and families. Obtaining affordable housing is even more difficult for young persons. Most program partialpants don't have enough income to support a home, and are unable to sign a lease due to their age. Additionally, according to the dties own survey conducted on October 10, 1994, there were 14 homeless youths aged 17 or younger in Iowa City. The SCILS program has provided services to an average of 36 homeless youths each year for the past 4 years. This siding project is needed to help Youth Homes provide more efficient and cost effective services to the program participants. By insulating and sidiT)g the transitional houses, we will reduce maintenance, heating, and cooling costs, and improve heating and cooling efficiency. The money saved on these expenses will be put back into providing services directly to the program participants. This project will assist the City in meeting its objectives by continuing to support transitional housing for unaccompanied homeless youth. List Goal(s) of this Project: The goals *to *to The goals *to *to *to of the $ClLS program are: provide transiLional housing to homeless youth, provide supportive services to assist the youth in obtaining self- sufficiency. of this project are: reduce maintenance, heating and cooling costs improve heating and cooling efficiency improve exterior appearance General Description of Activities: Ust major activlfiea of the projec~ {how do these aotivRtea address your goals listed in #97). Project Implementation: a) Detailed Information regarding elements and time schedule: b) steps taken to assure that this proJeer is financially feasible and meets Federal, State, and local codes; c) personnel Involved In oarrytng out the proJe,=t end related experience with program and project Implementation; d) amount of volunteer and agency staff time needed to carry out the project}. a) 411196 6/1/96 7/1/96 9/1/96 10/1/96 11/1/96 Apply for building permits; seek historic preservation approval Seek competitive bids on the project Select successful bidder Begin siding building Project completed Paperwork completed; all bills paid b) Prior to preparation of this application, Youth Homes obtained a cost estimate from a reputable siding applicator. Youth Homes also contacted city planning officials to determine the appropriateness of the project, historic preserva~on c!eazance proeed-_res, etc. c) Personnel involved in the project include: William McCatry, Executive Director Jenny Lacy. Director of Finance and Data Management Joan Black, Services Director Mr. McCarty has been CEO of Youth Homes for ten years and has overseen several CDBG projects for the agency. Ms. Lacy has been with the agency for 3 years and handled the financial aspects of the Waterfront Drive CDBG project. Ms. Black has been with the agency for 6 years, and manages several programs, including SCILS, PAL. Day Treatment, Addicuon Prevention and Adventure Programs. Check If continued on an additional page 1 1. If CDBG funde are not awarded. will the project/program continue? Yes___X_ No The program will continue but we will complete the siding project. be unable 12. If CDBG funds are.awarded, will the project/program continue after the CDBG funds end~ Yes ,, X No 13. List the amount of CDRG funds requested for various categories appropriate to your project/program. Use general categories such as salaries, travel and other administrative expenses for operational funding. Use categories such as property acquisition, architectural expanses, construction costs. material and administrative costs, etc. for coztstrucfionlrshab projects. Don't forget to include the cost of an audit for any project over $25,000 and other items listed under Budget Considerations In the Subrecipient Guide. If other funds are used to implement the project, please list the sources, state if the funds are in.kind or cash, and check if the funds are anticipated or committed. EXPENSE CATEGORY CDBG FUNDS BUDGET BREAKDOWN Please place an X in box that app[lss. Type Status OTHER FUNDS LiST SOURCE OF OTHER FUNDS in-Kind Cash Antic. Comm, Cont~:ac~ed Zm, pTovq~.~ 20.000 $ TOTALS $ , $ :'- "~ 14. List other groups or organizations that were asked to contribute to or fund this project: None Have you received CDBG funding in the past? Yes--3.-- No (If Yes. whet year(s) did you receive the funding, state the dollar amount received each year since 1991, and how much of each award was a grant, conditional service loan and/or repayable loan?) 7' 1/93 - 6,'30/94 $60,000 Grant Discuse your organlzatlon'e pollcy for ob~ainlng Input from low-Income poreone potentially banefiffing or effected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant Is a nonprofit, please inciude evidence (such a~ minutes of a meeting) that the proposed project has the support of the organlzafion'e Boa~d of Directors. If you do Include (at~era of support, please limit to a total of three. The SCILS program continually seeks participants feedback on the services provided through two mechanisms. First, clients are asked at their Tuesday evening group for any ideas or suggestions on improving the physical space and/or services provided. Secondly, each client is surveyed upon admit, quarterly, and upon discharge from t. be program. The Board of Directors meets on February 27, 1996 to approve this application. We will forward the minutes of this meeting. lolications should be returned by 12:00 noon, February 7, 1996, to: City of Iowa City Dept. of Planning & Community DevelopmenS 410 E. Washington St. Iowa City, IA 52240 CITY OF IOWA CITY FY97 COMMUNITY OEVELOPMENT 8LOCK GRANT FUNOING REQUEST FOR NON-HOUSING PROJECT,5. .... ..... . Name of Project: ."er"po ~a r y ~m,o 1 oymen~'. 2a. Amount of COBG Funds Requested $ 23,000 b. Loan and/or Grant $ $ [ Name and Address of Applicant;Organization .-'_-',-er~ Conne~ Rights and Resources ;enter ~or Independent tiring Contact Person and Phone Numbe¢ Ha~rie~ Gooding 338-3870 ; Location of Proposed Project: 20 E. Market St. Iowa City, Iowa '. Brief summary of the proposed project: Check CITY STEPS Objective(s] met: Affordable Housing Needs Homeless Needs Public Facility/Service Needs X Economic Development Needs The Conner Center is seeking funding to cover salaries, fringe benefits, materials and other expenses needed to implement a temporary employment program for people with disabilities. The purpose of this project is to provide comprehensive work/training in the form of on the job training. This community based training will maximize work experiences while having the peer support of Center staff to assist the individual to work through on the job problems. Five individuals will be paid a wage of $5.00 per hour during the one year training period. The vehicle for this training program will be a print/photo copy service. Persons with disabilities will be responsible for all aspects of this service which will include, sales and marketing of the business to the community, processing work orders, reproducing materials, maintaining records and managing all areas of responsibility. The individual will be better prepared to move to the community for employment and attain work which will pay in a range considered a "living wage". In addition to learning transferable skills, trainees will learn self-es~eem building tec.hniques, self-advocacy, self-determination and the social skills needed to be an integral part of society and the work force. The comprehensive program will include resume writing, interviewing tecD~iques, job seeking skills, and appropriate work/office professionalism. At the end of the one year training, at leas~ one individual will remain on at the Center at a competitive wage to assist with future employment/training of individuals with disabilities. Why is this project needed? {Include relation to CITY STEPS objectives) This project is needed because people with disabilities are unemployed. According to national statistics at least 75% of people who e:cperience disabilities are unemployed. Our Center's mission is to assist people with disabilities to participate fully in all aspects of the community, which includes employment. This mission is consistent with city step's objective to encourage individuals to achieve their highest degree of self-sufficiency. People with disabilities lack the opportunity to reach their full potential to participate in society because they are either unemployed or earn a wage which will not provide a self sustaining standard of living. In our culture, we are defined by what we do for a living and in many cases when people experience a disability, are looked upon as being ill and medically unfit for employment. The individual feels worthless and unable to be competitive in the job market. The lack of employment and work experience undermines self- confidence and the ability to pursue adequate employment. This on the job training project offers self-determination and self-esteem building through classes, and peer role modeling. When self-esteem and confidence are learned, persons with disabilities are more likely to seek their place in the community and to realize their full potential. The work/training project will be housed in the Evert Conner Center. The Center is an ideal work environment from a psychological stand point because two thirds of the staff are persons with disabilities. Individuals attending the temporary employment program at the Center will have many resources available to them including peer role modeling to boost morale and self-confidence. Persons with disabilities including those with degrees are frequently a lost resource. This training program will provide a work environment consistent with what would be experienced in on the job training. Opportunity for more responsibility for their work assists individuals to achieve a greater degree of self-sufficiency and lessen the need for public assistance. Individuals who complete the training will provide support and mentor the next group of trainees. As a Center for Independent Living, ongoing support will be available to the consumers when they enter the job market. List GoalIs) of this Project: To prepare people for emplo,.,~nent through on the job training program. To provide self-es~eem building techniques. To teach self-advocacy and self-determination. Provide peer role modeling of work and work e~hi¢ through the center staff, (three fourths (3/4) of wh~m have disabilities). 10. General Description of Activities: List major activities of the project (how do these activities address your goals listed in #97). Project Implementation: a) Detailed information regarding elements and time schedule: b) steps taken to assure that this project is financially feasible and meets Federal, State, and local codes: cl personnel involved in carrying out the project and related experience with program and project implementation: d) amount of volunteer and agency staff time needed to carry out the project). Beginning July 15, 1996 five (5) consumers will be selec[ed to participate in a training program. Hold orientation and classes in interpersonal development, self-advocacy and self-esteem building tecb_ni~_-!ues. Divide work into four areas of concentration ~!arketing. production, clerical, and management. Trainees will evaluate process at the end of each unit to continue unit or to train and manage others in ~he unit. Be$inning October, 1, 1996. will seek contracts from the community especially churches to allow prodursi~.n£ for printed materials. All activi=ies are on going through the end ¢f the funding year. Check if continued on an additional page I1 If COBG funds are not awarded. will the project/program continue? Yes X No If CDBG funds are awarded. will the project/program continue after the CDSG funds end? Yes ;( No 13 List the amount of CDBG funds requested for various categories appropriate to your project/program. Use general categories such as salaries. travel and other administrative expenses for operational funding. Use categories such as property acquisition. architectural expenses. construction costs. material and administrative costs. etc. for construction/rehab projects, Don't forget to include the cost of an audit for any project over $25.000 and other items listed under Budget Considerations in the Subrecipient Guide. If other funds are used to implement the project. please list the sources. state if the funds are in-kind or cash. and check if the funds are anticipated or committed. BUDGET BREAKDOWN Please place an X in box that applies. EXPENSE CATEGORY Type States CDBG FUNDS OTHER FUNDS LIST SOURCE OF OTHER FUNDS In-K[ad Cash Antic. Comm. Saleries $19,200 Fringes. 1,728 Office supplies 250 Travel 432 Phone 240 5quipment/Util 850 ~ Professi0nal ser~ 300 Trainin~ Rent Staff volunteer/ support X X X TOTALS $23,000 $ ~'-t List other groups or organizations that were asked to contribute to or fund this project: Wages, fringes. materials and other e:cpenses have been of the Deparcmen~ of Human Services and from Vocational Rehabilitation. A commercial size photo copy machine has been donated through a photo copy Center in Cedar Rapids. The Project Coordinator has extensive knowledge and e:qoerience in graphic design and has worked at the Center providing direct services and training to people with disabilities for two and a half year. She produces the Center's newsletter, and other in house publications. in addition several small design projects have been completed for others. ~¢amples will be available at oral presentation. We are seeking additional projects from the community to assist in the affordability of the program. The Sub-Cormnittee on Supported Emplop~ent has expressed an interest in using this print service and the department of human services has expressed approval of the work quality and an interest and in knowing our prices. Business has been secured with a local church to do all of their printing. This on the job training program will be offered a~ually through the Evert Conner Center. We will be seeking assistance with the project's funding for the first three {3) years of operation, after which time the print service should sustain the training portion of the program. Have you received CDBG funding ~n the past? Yes_.__ No X..~.~ (If Yes. what year(s} did you receive the funding, state the dollar amount received each year since 1991, and how much ot each award was a grant. conditional service loan and/or repayable loan?} 16. Discuss your organizafion's policy for obtaining input from low-income persons potentially benefitting or affected by the proposed project and your policy for obtaining feedback once the project has been completed. If applicant is a nonprofit, please include evidence (such as minutes of a meeting} that the proposed project has the support of the organization's Board of Directors. If you do include letters of support. please limit to a total of three. The Evert Conner Rights and Resources Center for Independent Living is controlled and staffed by a minimum of 51% persons with disabilities and low income. This peer modeling coupled with the philosophy of self advocacy and consumer choice is how feed back, programs and the service needs of consumers are always the main focus of our center. During the first weeks of training the individual will do self directed testing and a self-esteem evaluations. At the conclusion of training they will retake the test to evaluate their progress· We will gel feed back about the project through an eTaluatlon process which will be presented to the board and to the appropriate CDBG committee. pl,car,ons should be returned by 12:00 noon. February 7. 1996. to: City ot Iowa City Deptl Of Planning & Community Development 410 E. Washington Iowa City, IA 52240 e Evert Conner Rights and Resources Center for Independent Living 20 East Market Street, Iowa City; IA 52240 · ~,bice and TTV: 1319) 33,5.'-3870 February 6, 1996' Community Development Block Grant Committee 410 East Washington Street Iowa City, L~ 52240 Dear Committee: The Board of Directors of the Evert Conner Rights and Resources Center for Independent Living support the efforts of the Center staff to secure CDBG funding. The funding applied for will assist the Center and people with disabilities in several ways: 1. Funding for office modifications will make the office more accessible to increase mobility for present staff ~nd consumers. 2. Funding for the employment project will offer employment opportunities for people who are unemployed. 3. We further support funding for grants chat wi!l allow modifications for low to moderate income individuals in local rental units. This will not only serve to create a better quality of life for people with disabilities, it will create a network with the city rehabilitation office and the Conner Center. il Thank you for allowing us to apply for funds that will enhance the life styles of people with disabilities. Sincerely, Conner Center Board $ ~; 7../~-;' -;/ . ~- .. ~ .:"~ CITY OF IO VA CITY FY97 CDBG and HOME FUNDING REQUEST FOR ~J._~U$11VG PROJECTS GENERAL INFORMATION Lead Applicant Name_[0WA CITY HOUSING AUTHORITY Applicant Address 410 EAST WASHINGTON STREET, IOWA CITY, IA 52240 Contact Person SANDI SCHUTT TitleHOUSING MGMT. SPECIALIST Phone Number (319) 356-5400 Secondary Applicant (if applicable) Applicant Address Contact Person Phone Number N/A Title Type of Applicant (check one): Community Housing Development Organization (Appendix A) Private non-profit organization Private for-profit, individual or partnership applicant X Public Organization Federal Tax Identification Number: 42-6004805 Amount of Funds Requested HOME $ 150,000 grant ~ loan CDBG $ grant $ loan space only). The Iowa City Housing Authority (ICHA) is proposing to operate a Tenant Based Rental Assistance (TBRA) Program. This program will ~arge~ low income individuals and families who are actively pursuing their goal of becoming self sufficient. The TBRA program will follow our existin~ Section 8 Voucher and Certificate program guidelines. Assistance will be provided for families under the 50% median income level for Iowa City. The program will consist of 25 units of TBRA to be used over a 2 year period of time. Assistance will be in the form of rent payments made to Landlords predominantly. Security Deposit and Utility payments may also be made to approved families. TBRA will allow the ICHA to assist families and individuals at a critical time for them, rather than placing them on a waiting list for 6-9 months. Provide a brief description of the proposed project ( please limit response to this" This TBRA Program will be an addition to the TBRA Program currently being administered by the ICHA at this time 2 Please list amount of CDBG and\or HOME funds received within the last three City fiscal years and the status of the project(s) undertaken. (City fiscal year July 1 to June 30) Fiscal Year Funds Received FY'96 (carry over from FY'95) BudgetedAmount $150,000.00 Amount Expended (to data) * costs have been incurre;I but not expended yet. ariafly describe your organizational goals for providing oressiding affordable housing in Iowa City. The [CHA currently has 350 Section 8 Vouchers and 527 Section 8 Certificates, and 74 Public Housing units. [n addition, 33 more Pub)ic Housing units are being constructed for occupancy to begin this Spring. Our Waiting List is running 460 people and/or families at this time. Our Occupancy rate is 100~ for a31 units on an annual basis. The ICHA has supported housing applications for the construction of affordable housing. ~e have worked closely with developers in assuring an agreed upon number of Certificates and Vouchers to fill and sustain units. Most recent efforts have been with HACAP Transitional Housing, The Citizen's Building, Villa Garden Apartments, and The Greater Iowa City Housing Fellowship. The ICHA has been approved for a TBRA program which we are currently administering to assist 20 families reach their goals of self-sufficiency. Describe in detail the location (provide maps and\or drawings), type of project (new con~ructmn, acqu's't'on, rehabilitation, tenant based rent assistance or downpayment/. assistance) and number of units to be funded. The ICHA is requesting 25 TBRA uhits in the form of Vouchers. These units would bu ........... ~'-" units 1,,,,,~ed to Johnson County. All the TBRA units will be in conformance with Section 8 Federal Register, as well as the Federal Register "Home Investment Partnerships Program", 24CFR Part 92.211. This specifically concerns eligible units, calculation and amount of subsidy, payment standards, recertifications, utility allowances, and Housing Quality Standards. 10. Please describe, in detail, the proposed sources and uses of funds for the project. Include all other funding necessary for the proposed project to be completed (e.g. infrastructure improvements). )=or rental housing I)r~j{tp~ts nnl_v. please include a pro- forme with this application packet. Source and Amount Of Funding R~quested Iowa City (CDBG) Use of Funds Iowa City (HOME) $150,000.00 State of Iowa (HOME) Iowa Finance Authority Tenant Based Rental Assistance Low Income Housing Tax Credits Private Rnancing Tenant contribution of 30~ of income towards rent. Applicant\Owner Equity Private Foundation(s) Other: Other: Other: Other: 11. Total of Private Funds ~ Tenant contribution of 30~ of income Total of Public Funds ~ 150,000.00 TOTAL FUNDS REQUESTED $ 150,000.00 TOTAL P_ubJI~SubeIdy Per(L~nant)$ apl)rox. $3,000 per year * · This will vary depending on Tenant income and contribution. Briefly outline the proposed time table for the commitment and expenditure of the funding being requested (include other project factors such as rezoning or application for other public\private funding). Total TBRA program funds will be expended within 2 years from time awarded. Participants by that time will be able to convert their TBRA funds over to the ICHA regular Section 8 Voucher program, if the tenant/participant continues to be in need of rental assistance. 4 12. Program regulations require a 25% match for HOME fuqding oply. Describe how your organization or the proposed project will help the City of Iowa City meet this match requirement for local HOME funds. If the proposed project Is requestingH 0 M E funds from the State of Iowa please describe how the project will meet this~ matchtrig requirement ~ the use of City matching funds. (HOME Funds Requested x .25 = $ Required Match) The Iowa City City Council is committed to providing the 25% match required for local funds allocated, therefore, no match is necessary from the ICHA. No State HOME Funds are being requested. 13. Describe howthe proposed project addresses the priorities, strategies and goals ofthe CITY STEPS Plan. [, STRATEGY: Develop services to help low-income households locate and retain affordable housing. - Provide rental assistance to allow low-income households to pay 30% of income for rent and utilities. ~ Improve tenant/landlord education. ! - Expand Living Skills Program, through the Family Self-Sufficiency (FSS) Program . 2. STRATEGY: Pursue Federal and State Housing Assistance Programs. - Initiate ,,~ continue TSR~ nrnnr~m~. - Encourage and support development of other financial assistance programs i.e. security deposit and utility assistance grant and loan programs. 3. STRATEGY: Develop quality housing options for persons with special needs. - Expand TBRA for special needs populations, for example, set aside Vouchers for tenants referred from ICARE, MECCA, etc. 4. STRATEGY: Provide employment support services. - Establish housing assistance at critical time for families, which allows them the time and resources to obtain and maintain training and/or employment. - Increase participation in the HUD approved Family Self Sufficiency Program which the ICHA has implemented. 14. 5 Please provide evidence of your orgenization'e capacity and experience to undertake and complete the proposed proiact within the established time table. The Iowa City Housing Authority has shown a history of maintaining 95-100% occupancy in our Section 8 Rental Assistance programs. Our Waiting List is a 6-9 month long wait, with 460 currently registered. We are actively contracting with families now for the previously approved TBRA program, with full committment date of May 1, 1996. Full commitment and expenditure of those funds is expected. 15. Discuss your organization's policy for obtaining input from low income persons poten- tia~y benefiting or affected by the proposed pr~ect and your mechanism(s) for obtaining feedback once the proisct is completed. If applicant is a non-profit, please include evidence (such as minutes of a formal meeting) that the proposed project has the support of the organization's Board of Directors. ! The Iowa City Council holds Public Hearings with every application that ~ the ICHA submits for general HUD Funds. The public is invited to these hearings, which would include low income persons, they therefore have an opportunity for input publicly. The Iowa City Council has always approved applications for funding that the ICHA has undertaken. Prior to the sale of Broadway Public Housing units to HACAP for Transitional Housing, input was received from the Broadway Neighborhood Association, in collaboration with the Neighborhood Centers of Johnson County. Surveys and questionnaires were gathered f~om the area residents. Informal surveys are done With agencies (DHS, Life Skills, etc.) that regularly work with low income people, to gather input on proposed and current programs. Most importantly, low income families and individuals are who we serve. We see them, talk with them and provide support, obtaining feedback and input on a daily basis. NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR CONTRACT 2 NAPOLEON PARK PUMPING STATION AND NORTH PLANT IMPROVEMENTS WASTEWATER TREATMENT AND COLLECTION FACILITY IMPROVEMENTS PROJECT IN THE CITY OF IOWA CITY, IOWA TO ALL TAXPAYERS OF THE CITY OF IOWA CITY, IOWA, AND TO OTHER INTERESTED PERSONS: Public notice is hereby given that the C~ Council of the City of Iowa City, Iowa, will . co~duct a public hsadng on plans, speciflca ticns, form of contract and estimated cost for the co~,~tructlo~ of Contract 2 · Na,~eon Park Pumplng Station and North Plant Improvements Wastewater Treatment and Collection Facil~ Improvements Project tn seld City at 7:30 pm on the 9th day of April, lgg6, said meeting to be held In the Council Chambers In the CivIC Center In said City. Said plates, specifications, form of contract and ~Irnated cost are now on file In the office of the C~ Clerk in the Civic Center In iowa City, Iowa, and may be inspected by any Inter- ested persons. my Ints~ested persons may appear at said meeting of the City Council for the purpose of making objections to and comments concerning said plans, specfflsatlons, contract or the cost of making said Improvement. Thls notice Is given by order of the City Council of the City of Iowa C~, Iowa and as provided by law. MARIAN K. KARR, CITY CLERK NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR THE MELROSE AVENUE WEST RECONSTRUCTION PROJECT IN THE CITY OF IOWA CITY, IOWA TO ALL TAXPAYERS OF THE CITY OF IOWA CITY, IOWA, AND TO OTHER PERSONS IN- TERESTED: Public notice is hereby given that the City Council of the City of Iowa City, Iowa, will conduct a public hearing on plans, specifica- tions, form of contract and estimated cost for the construction of the Melrose Avenue West Reconstruction Project in said City at 7:30 p.m. on the 9th day of April, 1996, said meeting to be held in the Council Chambers in the Civic Center in said city. Said plans, specifications, form of contract and estimated cost are now on file in the office of the City Clerk in the Civic Center in Iowa City, Iowa, and may be inspected by any persons interested. Any persons interested may appear at said meeting of the City Council for the purpose of making objections to said plans, specifications, contract or the cost of making said improve- ment. · This notice is given by order of the City Council of the City of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATED COST FOR THE PINE STREET PEDESTRIAN TUNNEL PROJECT IN THE CITY OF IOWA CITY, IOWA TO ALL TAXPAYERS OF THE CITY CF IOWA CITY, IOWA, AND TO OTHER PERSONS IN- TERESTED: Public notice is hereby given that the City Council of the City of Iowa City, Iowa, will conduct a public hearing on plans, specifica- tions, form of contract and estimated cost for the construction of the Pine Street Pedestrian Tunnel Project in said City at 7:30 p.m. on the 9th day of April, 1996, said meeting to be held in the Council Chambers in the Civic Center in said city. Said plans, specifications, form of contract and estimated cost are now on file in the office of the City Clark in the Civic Center in Iowa City, Iowa, and may be inspected by any persons interested. Any persons interested may appear at said meeting of the City Council for the purpose of making objections to said plans, specifications, contract or the cost of making said improve- ment. This notice is given by order of the City Council of the City of Iowa City, Iowa. MARIAN K. KARR, CITY CLERK